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HomeMy WebLinkAboutAgenda Packet 06/03/2008~~ ~ . AGENDA C PORTANGELES W A S H I N G T O N, U. S. A. CITY COUNCIL MEETING 321 East Sty' Street June 3, 2008 SPECIAL MEETING - 5:30 pm REGULAR MEETING - 6:00 pm • :AGENDA ITEM First Page ACTION REQUESTED.. Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best se~°ve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the.following: CALL TO ORDER -Special Meeting (5:30 p.m.) EXECUTIVE SESSION -under the authority of RCW 42.30.110(1)(b), real estate acquisition, and RCW 42.30.110(1)(1), potential litigation. A. CALL TO ORDER -Regular Meeting (6:00 p.m.) B. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT This is an opportunity for members of the public to speak to the City Council about anything. To allow time for the Council to comp?ete its legislative agenda, comments should be limited to no more than S minutes per person and a total of I S minutes for this conunent period. (These time periods may be lengthened or shortened at the discretion of the lYlayor.) PUBLIC CEREMONIES/PRESENTATIONS l . PIRA Presentation on Recent Trip to Mutsu, l . Listen to Presentation by Stacey Sanders Japan and Cindy Sofie C. WORK SESSION 1. Public Works -Issues Surrounding Parks & 1. Presentation by Deputy Director of Recreation Recreation, Richard Bonine. D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS us determined by Cit)~ Manager or Council member E. ORDINANCES NOT REQUIRING PUBLIC HEARINGS F. RESOLUTIONS G. OTHER CONSIDERATIONS H. PUBLIC HEARINGS -QUASI-JUDICIAL (7:00 P.M. or soon thereafter) NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK June 3, 2008 Port Angeles City Council Meeting Page - l aa~-a 1~ AGENDA ITEM First Page ACTION REQUESTED I. PUBLIC HEARINGS -OTHER 1. 2008 T1P & CFP Public Hearing and I-1 ] . Open Public Hearing and Continue to Presentation Counci] Meetin J. FINANCE 1. Gateway Construction Support Services J-1 1. Approve Amendment Agreement, Amendment No. 1 2. 8`~' St. Bridges Replacements Construction J-3 2. Approve Amendment Management Agreement Amendment No. 5 3. 8'~' St. Bridges Replacements Construction J-5 3. Approve Change Orders Contract Change Orders K. CONSENT AGENDA 1. City Council Minutes dated May 20, 2008 K-l l . Accept Consent Agenda 2. Expenditure Approval List from 5/10/08 to K-7 3-0'8 ~ff8~ for $2,983,008.76. 3. Acceptance of 2007 - 2009 Washington State K-3 l Archives Local Records Grant L. CITY COUNCIL COMMITTEE REPORTS M. INFORMATION City Manager Reports: 1. Park Commission April Meeting Minutes M-l 2. Contracts Status Report M-3 3. Grants and Loans Status Report M-5 4. Clallam County Humane Society P&L M-7 January through March 2008 5. Discussion Re ardin Next Council Meetin N. EXECUTIVE SESSION (As needed and determined by City Attorney) O. ADJOURNMENT PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as land use permit applications, proposed amendments to City land use regulations, zoning changes, and annexations. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK June 3, 2008 Port Angeles City Council Meeting Page - 2 ~ORT~I~T~ELE~ CITY COUNCIL MEETING WAS H I N G T O N, U. 5. A. June 3.2008 I. CALL TO ORDER -SPECIAL MEETING: II. ADJOURN SPECIAL MEETING: III. CALL TO ORDER -REGULAR MEETING: IV. ROLL CALL: Members Present: Mayor Braun Deputy Mayor Wharton Councilmember Di Guilio _~ Councilmember Kidd / Councilmember Perry Councilmember Rogers Councilmember Williams ~/ Staff Present: Manager Madsen Attorney Bloor Clerk Upton G. Cutler / T. Gallagher _~ D. McKeen Y. Ziomkowski ~~• ~"n. m V. PLEDGE OF ALLEGIANCE: Led by:~t711 nn.c~ o .1- ~ ~ ~ ~,l a m,A ® - y,~~ · ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEETING Attendance Roster DA TE OF MEETING: June 3. 2008 LOCATION: City Council Chambers ')7;;; I'LA--O. ;;- Jy. L? y1 t? ( t\4:-e( LtA//\1e Bo'o R12s 3E;ee- J I r_ -J, 1 1 1 1 ~ ~ r r r^ 1 '~ I J ~ J 1 r- ~I „~ s`~ ~'~ ~ w ~ ~~ ~l ~ wh>. ` ~' ~ r '. ~'~ r r ~ p k 'l u Y l t l~' ~ ¢ ~b ~ A' 1111~~~ ~ ti ~~yy~i I ~.,~ { t f ~ .~ ` ~k, F Y ~ ~ - a f 1 ~ ib M ` 4~ fi ; ~ h„Fi ~ 1 '1~ ~^7 ~f_ ,> ~ %'~•Y'.e' ~d~~~t ~~70 T~i11~~L1~71r MIRA ~ ~ ~ L ~ ~ ~ ~ t,~ ~ i~-, ................................................ 2 ~~~~~ G~ ~ ~ ~~l~l~~~~ ................................................ 4 PA r~i ~c ~ L ~ ~ ~ Gary Braun ................................................ 6 2007~Ix~~ q .................................................................................... g ~1-Q~~~~f~~~ a~ .....................................................................11 IVIIRA ~~ pp~ ° ~IJ1~ ~~~QIs~X%~~ Amy Mlller •••••••••••••••••••••12 ..............14 JAMSTEC ~~~~~~a~ ~h ~~ ..........................................18 2007~f~ MIRA f~C'~l ° T~p~ ............................................................... 22 ~-- ~ ° x. a :i x 1L iZ r~i l ~ ~) 'T `- ~ ° ~) J ;i ~'~~~. r~ 1800m) ~J~ ~ -i- - 2 - ~-~~.~~1~~~r~t1.~d~~-y~~~~~'Y'll=~!=. ~l-o'ZG~`~''~Z '~9~1~5C~< ~~1~1~k~~.'1~~ '~9~`-__'~-"-_~~C~~~~YCI~S `=-~~z.'l~~Z'1~~~9~zi~ OI~,~~c~~~~~CO~~~~~.iH9~' '~~=-~'1~~~~1~1~i`d~~~.~1G~1~~~~~if~~ °-~Z~' ~~~~~d~~C~-~ 'X92.r~c~9~y~f~~~~~'~~Ty~'~~~FZd~~~V~-~~ ~~~~~~~Id 'CD~~~~~1~~~„~ ''l~f~'G~~~>c-~~sJ~ '~~.'1~Sli9r~.~Co~~~-y ° ~-~ '1 ~ ~~~'S1~~~~~~.~G~ '~.-~1~~9-~~'[l=r!'= . ~ --~~F' '~ 8~,566i '~9~~'~~rf1:~ °~.z~.~m;~~~ • `~ ~ ~'.4 ~';L'~~~'~T~tl(~Iia),~-i`~~~J.?%~'S1L~G -c/ /'- ~r~i Z''I(=;~!T ~ o~ -~~~~~'<1 ~1 Z '~1Y~CD~r °°-~'1 ~~~~~1'~'l~~G~'1~ G~~ zI~CD'~ Z =-~~sr ~~ ?~~ '~2~!?%-~~~~'~ICD~r'Z'~11=~~= . .~ -o~~~C-~ '~1~-=-~7~ '~-rL00Z X " .//1 ~7^~J^JI//~ ~~ `: Projects to Enrich and Develop Sasaki Mitsuo President of MIRA In 2007 we were met with sadness when we lost two important people who showed great dedication to the sister city exchange program between Mutsu City and the City of Port Angeles. They are Mr. David Bentley, the Founding President of PIRA, who passed away in February, and Mr. Masashi Sugiyama, the former Mayor of Mutsu city, who suddenly passed away on May 31. In August of 1995 the former Mayor Sugiyama signed our sister city agreement in the City of Port Angeles. In addition he regularly visited Port Angeles as a representative of Mutsu City, developing and increasing communication with the staff of PA City Hall, PIRA members, and the citizens of PA. He also started the Junior Ambassador program which is sponsored by Mutsu's Board of Education, and every year, has sent more than 10 junior high school students to the City of Port Angeles in order to produce young people who have acquired an international perspective. Mayor Sugiyama joined forces with the Summer Institute Project in PA which is sponsored by MIRA. He involved his grandson, Hiroshi Sugiyama who was at the time an elementary school student. Mayor Sugiyama regularly attended the receptions for the delegation from PA when. his schedule permitted, and contributed to the expansion of friendly international relations between both of our cities, across the Pacific Ocean. We would like to take this time to pay our deepest respects, and to reaffirm that we will try even harder to expand upon the valuable projects former Mayor Sugiyama has left behind. We MIRA have changed the execution plan of the Summer Institute Program in PA. Last year, it changed from July to March, and this year it will change to every other year, so the 10th Annual Spring Institute in PA will be held in March, 2009. We hope the students who join us will increase through this new plan, because subsidies from the municipal governments are being cut by 10% each year. During the past 12 years, MIRA has held a Japanese language class for foreigners, with most participants being ALTS living in the Shimokita area. These days, a lot of ALTS can speak Japanese well; I think Japanese is becoming one of the global languages. This May, for the first time in 2 years, a 40 member delegation consisting of middle and high school students, teachers and PIRA staff will come to Mutsu, and stay with host families. This is a good opportunity to experience another life style. We, MIRA are going all out to make sure that everyone's stay in Mutsu is as comfortable as possible. 17 years after MIRA's founding, we have about 40 members now. We must continue to increase our members, and strengthen our finances, and we hope to try to enrich our projects. I look forward to everyone's strong support for us. - 3 - 2007~1x ~~~1 ,r.x~ ~f~~ a ~ ~T76~~-L~Z ~ ~~~~ _; ~ ~ ~ ~ ~ ~ 1-f~ ~ QCs ~~6~~~r~i~~~~-l~ •.z:iis.lL~Zr~i6~.~~`~~C'~~'~C~~~''~~~~~~L~~.o --- ~ 6~ PIRA 0~ ~~J ~ ~ Z ~ ~ ~ ~ David Bentley ~ ~~ , ~- L Z ~ ~ ~ ~ 6~ ~ ~ ~ ~~ ~ ~ r~~~(LZ~. ~~1.~~..~~t_[1~U~'~r~~c~J~~~7`~~~1.~~.~.~Z'~o~f~7r~~~~~1~~J~~Ta0~6~. ~-~r1o~Ql~xi~6~, ~~-~ • =.iJ.r.)L~Zr~~o~x%~~~~6`~A~~~`~0~~ -~rz, %~---~ • z~:i=~LZr~~o~Xi~6`6~t~o~~p`z~~~~~L~`z~~~~.~o~~~~z Q~z~~~`L~~~~z~~~~o ~l~b~, ~'~'~7A6~~~11-~~~rJ~~~i~~Ati~"`z0~~~r1~i~6~.~~~L`~ ~~~~6~f~ ~~r~z6~~~-- F _.'/;i=~L~Zr~i, PIRA. 7cL`z MIRA ~r~~~~~`~~`f~~7~ ~~, ~'~'~0~%.~.~.~~C~~~i€~i~~LZ~~LZo ~~L7~~.0 ~~~.. M I RA6` Z, ~b~~.`5o~~~iJZ'~~a~~~~~.~~-6'6~. ~~~7aXT~6`~~tra~.~`z, ~,~~~1~.6~~C~~ ~~Z4~LL~~I~~~Z~~~~o ~~" nL~ ~~~r~iO~~~L~6~Q~~J ~L~~~r~,f`J~#~i6~~L~ o ~.~J~~~~~~i~~ p~~~~~b~, ~~~~~~~~~7h~~~~~~~~~~~z~ ~ ~~o ~~ c~6~~ Q Z~ ~ ~~o ~~~- ~ • z:i:i=ILK r~6:..~~~~'1.~ L`z~~~~7AS~~~t~~ LZ#~L ~o ~T~6`~~ ~ ~~'~~, ~b6~. 20056`,:-- ~ z.:i izJL~~ZT7~~~ L~~~~~~~'m ~a 1 01pJ~p~ ~:~~6:.., ~~~~ r~p~~~~ LT~~JA~-L~ZL~~~..~~:~ ~ L~`o 7co~f~~,6~.., ,.-~ I/:iz1L~r~i0~~~$~0~, ~~~~~.~7a~Zh~L~, ~C"~~6~--I~,z~~'1.-»~,, ,~~ 0~%~L~A~~`f~7~~OJ~°L~6',r-~~JL~~~~~~~p~LZ.~~~~o C~71~~~~~!~~f~1r~io~~~~<o~r~~~~6`~xLZL~~~~`6~~~~~, ~1cf1~`~~~~~~ z~~~~.L~~~l;~~o~z.~~T~~4~o~~~~l~o~~~~~f~t1~~I,~~L~~L~6~~~0 - 4 - MIRA's 2007 International Exchange Report Junichiro Miyashita Mayor of Mutsu City Last year was an eventful year for both Mutsu and Port Angeles. First the founder of PIRA, David Bentley passed away, and shortly after the longtime Mayor of Mutsu City, Masashi Sugiyama passed away as well. It goes without saying that the relationship between our two cities would not be what it is today without both of these men. It is with deep regard for both of these men that I take this opportunity to pay my last respects. It is my understanding that international activities in Mutsu overall began hand in hand with our exchange with Port Angeles. The late Mayor Sugiyama was aiming to make Mutsu into a city supported by oceanic research but he also greatly valued the international relationship between Mutsu and Port Angeles. I plan to continue our sister city relationship at the same level of commitment we have always had in our exchange with Port Angeles. Last July following the sudden death of mayor Sugiyama I entered the mayoral elections with a campaign phrase "Children are the hidden treasure in our community." Although it is said that we are currently living in an "International World," it is still necessary that we create a truly culturally diverse "Global World" in the future. In order to do this it is our job to create opportunities for children to directly connect with foreign cultures and people. In Mutsu we have been able to continue the Junior Ambassadors program thanks to the understanding and support of the City of Port Angeles, PIRA, and MIR,A. MIRA has also created their own exchange program with Port Angeles, allowing even more children to experience foreign culture firsthand; for this I am extremely, grateful. Thanks to these opportunities to interact directly with a foreign culture I am hopeful that the treasure which is our children will thrive. One of my other campaign phrases is "Mutsu' s gastronomical delicacies are #1 in Japan." Mutsu is abundant in natural resources and I believe it is a treasure hold of agriculture, seafood, and wild plants that we can be proud of. Recently in Japan there have been concerns about the health safety of food. However I believe a solution to this is to promote the health benefits and unmatched flavor of local foods and to send these foods around Japan and around the world. Port Angeles has been working to advance its local fishing industry, and I am looking forward to having a direct international exchange of ideas for how to tap into the market and advance our local industries. In conclusion, I would like to reminisce about the time I visited Port Angeles as the Mutsu City Assembly Chairperson to celebrate the lOt'' Anniversary of our sister city agreement in 2005. During that trip I was impressed by the heartwarming hospitality we received from the people of Port Angeles. I was also impressed by how little affect the huge gap of the Pacific Ocean has on connecting our hearts. I would like to work to the best of my ability to help as many people as possible experience the same amazing experience as I did, and I ask for your continued support. - 5 - February l2, 2008 CITY OF PORT ANGELES, WASHINGTON, USA SISTER-CITY INTERNATIONAL EXCHANGE REPORT SUBMITTED TO: Mr. Sasaki Mitsuo, PRESIDENT - --! MUTSU INTERNATIONAL RELATIONS ASSOCIATION ~~; For the past 16 years, the City of Port Angeles, Washington (U.S.A.} has enjoyed a rich and enduring cultural exchange and steadfast friendship with Mutsu City, Japan. The project started with the exchange of students between the cities. As-this exchange blossomed, the program continued to grow and expand. Along with the formal sister-city agreement we also share asister-school agreement. The City of Pon Angeles most humbly and sincerely thanks Mayor Junichiro Miyashita of Mutsu City for his gracious and enthusiastic support of this program. The memorable efforts and ~ support of former Mayor Masashi Sugiyama, who passed away this year, were greatly appreciated. ~_- Over the years, several citywide contingencies have traveled to Mutsu City. Each time we visited, we were warmly greeted and immediately felt right at home. These groups consisted of the Mayor of Part Angeles, business people. Native Americans, students, teachers, scientists and engineers, and citizens. We enjoyed tours of your forests, sawmills, solid waste facility, multi-purpose facilities and the gorgeous cherry blossoms. Everyone returned with a new appreciation of the importance of promoting further trading of information and skills. The City delegation looks forward to returning to Mutsu in May 2009. Our timber history and geographical nature is very similar to Mutsu City. We both have deepwater ports. This give us a natural harbor that promotes aqua farming, accommodates large ships for commerce and allows continued tourism by giving a safe berth to fishermen, ferries and cruise ships. We are proud to display ceramic crafts and gifts from Mutsu City in the main entrance area to City Hall. Aqua farming is a viable function to not only develop the economy, but to provide a food source. Presently we have fish pens in our waters and also cultivate urchins and other marine resources. Our local artists have been in contact with your artist, Tarajin, in an effort to bring the art of Japanese pottery making to the Port Angeles area. The goal of the project is to continue the cultural, educational and economic exchange between the Olympic and Shimokita peninsulas. Grassroots opportunities are emphasized between youth, civic leaders and native peoples. It also highlights the exchange of technology and marketing ideas related to the seafood and wood products industries that the two peninsulas also have in common. The City of Port Angeles has been proud to welcome the visits of Mutsu lnternatianal Relations Association executives, as weal as the dignitaries from Mutsu. Their regular visits have reinforced the need for continuing tearning from each country, and with the MIRA counterpart in Port Angeles, the Peninsula International Relations Association grows stronger and more active each year. We also share a great loss in the recent passing of Mayor 5ugiyama. A strong supporter of MIRA, Mayor Sugiyama strove to bring together our children who will bring about positive change in the future. Our cities' commitment to this relationship is building a strong base for future exchanges. We look forward to more opportunities to share in all facets of government and school systems, as well as friendships among citizens. We believe the benefits will be continued generation after generation. May we continue to grow "in our everlasting friendship across the ocean". Respectfully, Gary Braun Mayor Phone: 360-417-4500 /Fax: 360-417-4569 Websi4e: www.cityofpa.us / Email: council@cityofpa.us 321 East Fifth Street - P.O. 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S. A. Port Angeles) ~ ~ r~i C ~ ~ ~ ~ PrT l~ ALT • David Foley (U. S, A.) ~ ~ r~"i (~ ~~ ~Pff l~ ALT • Lindsay Hurley (U. s. A.) ~ ~, ~ ~ ~~~~~ ALT • Damian Gentry (U. S. A.) ~~~~(~ ~~~~~ ALT • David Witalec (Canada) ~ $ p~ ~ ~ ~ ~ ~ 3 . ~~~~ ~~ ~ ~ F ~~ • Amy Miller (~'~ r a ~II~'x%~~) .~~ 4 . ~~~N7-f ~ p ~ ~s~~~~~~~~~~LZ~~L, ~``rLp17Jt~~Q~~~~EJ~x~6~..~~LZL~~ao ~~~~~~ ~T~6 ~~~ ~ 7 ~30T~'~Z~ LZL~7ao L-vl P/~~%R~7'~.10~6~~~U 6~, ~~RP~~~1--l ~nq /JET/J ~~.`~/`'~~~.~~, ~~lllJ~~lr~ o~~TJ~1~7-~~ 1~ ~4~6~~~~5~~ffJ 1,Z~~~`~~, ~i~~ ALT ~~. `5 G~, ~p~~~z` Q ~Aa I~~~J~L`zx~~6~"c~XLt~~~o ~fi~~:~~~~1`6~~~~~~~~--r~z, ~I6~ x~~~~t~~L~o LJ( ~ -ii- My First Experience with MIRA's Japanese Language Class Amy Miller Coodinator for International Relations In December of 2007 I was able to participate in MIRA' s Japanese Language class for the first time. After over a year in Mutsu I was excited to finally have a chance to get to know, and get to work together with MIR,A. I am also looking forward to growing closer to everyone in MIR,A from here on out. The Japanese language class is held once a week, with most of the students being local ALTS, and one student an exchange student from Tanabu High School. Almost everyone is a raw beginner at the Japanese language. However, because they are so new to Japanese I get a great deal of pleasure out of teaching them. I believe that the more Japanese they learn directly correlates to how easy it is for them to get by in their every day lives in Japan, so I really want them to try their best to learn Japanese. Even though this class only meets once a week I am hoping it encourages the local foreign community members to grow interested in Japanese and to try and study on their own as well. This part of my job also has special meaning to me personally for various reasons. When I was a senior in college I was an assistant teacher for Japanese 101, so I have some experience in teaching Japanese. I also clearly remember how my teachers taught me Japanese over the past 6 years, and am delighted to be able to pass my knowledge on to others. I am continually grateful to my Japanese teachers over the years. But I think rather than just having my thanks my teachers would be much happier to hear that I am taking what they taught me, and passing that knowledge of Japanese on to another generation of Japanese language learners. Lastly, I would like to say that because of my ability to speak Japanese I have been able to meet, talk with, and become friends with so many people in Japan, and the more friends that I make the more I have come to love Japan. To be able to teach other foreigners to speak Japanese, so that they too can meet people, make friends, and in turn come to love Japan as I have, is a wonderful chance for which I am eternally grateful. My greatest wish is to have this class grow, so that more foreigners attend, and so that as more people learn to speak Japanese, more people will grow to love Japan. -12- -ET- ?C~~,~-S~~~G~G~~F~~ 'C~G~~-'1d~~<1Vd'~~~k ~`-~~c'~~9~LG~/~0< 2,~~ °-~Z~<c1=-~s~G1~'~1~'~~ '~1CD=-~~~~-~~c~Y!'~--fG~'1~~~~~tl~~ 'Gl~-~<1G~~i~~iy~~f~Z.~~~1G~'1LI~~7~ ~~9~~~`~2.'1~i~~~~~G~~V ° -~ ~ ~'1 2. '1 u ~f ~- -~4 °-~ =-~ ~' Z, ~~ ~ < ~ ~ ~~ ~ -'1~ " ~~ `~ ~ ' ate. ~ ' 2. CD -~- ~ ~'1 'ea ~~r-~-~~~F~G~~~i~CO`7~~ ?~~~~~ ~ G~'1~~~'1Z.~C~VC~~y~~ <=-~~Z.n1~ ~~z.~~~ <~~~~AA~yy9V~~~cou~y~1^~~L~'~1LI~~ ~<yn-~"~~p?.2.~/~/~97~c~~~~o~/~i/~ '2/~/.co-~~'`~ C ~ ~- ~ ~--„ ~ ~ G t~l ~ et'FJ': `~ ~ ~. l ~C 4Yi ~ ~p ~ C7 '-ti '~/ 4 Cl CY~ ~ ~ ° ~ Z G ~Y- ~ ~ ~Y' X~r C` ~ ~ ~ =-~ ~ ~ ~. '1 ~ ~~ tl ~ ~ ~ ~ Z V -- ~ ~ ~9 CI i [~ . z. '1 ~ ' ~. '1 ~ ~ ! ~ ~ ! ~ ~4 ~ ~ 4 co ~.~>~-~'1~~~~.~~-~~~~~Vd~CD~k~ '~.~1~~~CD`LG4 i '~c~"~-~-~G1~~~'1CIT~. 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X19 ~ (f) 6~.~~ ~~~~~. ~L~7~~ZL~~.o ~~~~ 2 %~ 3 Q 0~~.~-1a 7.~--f 7~~~lv~~Q ~L`z, fa ~~~~~~~~~~~L~~"~o~~L~ ~~ ~ ~ ~ ~ w ,_ ~ _ ; ~- ~ ~' .~ ~~ ,~ ~~ P a -wmr.~.~.,.a.. :: - ~ _~ ~~_ a~~ ~. ~ ~' I ~i ~;~ ~ ~ ~ ~- .._ .. -~ `; w~, - ~_ l -i.,.. _ - - - - ._ - - _. ... -21- 20071 ~~~ ,.x~r f~~ ~. .. ~~ ~~ ~~ _ ~~ ~~~~ ~ ~~~~ ~I~ A to ~~~~i`L~~L < ~~ ~ ~ L~`o ~1~b~. ~#'~~~n~~ f~~'J~`4~1~L`~L~~~ Q ~ a1~~~~~ L ~ L7`~o ~~ r~~7f~xi~~~=-f , ~-- . ~7"~CIvb~Q~ A~J~~C'~~'~~`~. Q~ a1~0~~~~LZ~'~i~lL~~`~`L~`~L~~~o ~i`~1~~~~~ITLL~~2~r~~T~~~L`z~~7pL`z'~~~~o (S. M.a~) -22- M I KA ~` ~ ~ T ~ /~~ I~ r Mutsu International Relations Association T 035-0051 ~ * ~ ~'~ r~i t ~r 10-13 10-13, Shinmachi, Mutsu, Aomori, 035-0051 Japan Phone: 0175-22-3869 E-mail:sasakim@jomon.ne.jp z 0 a d i Y d d m z a a+ i ~, ~. ,;.1 ,~,~ A( ~~~ '~~• 1 r ~; ~ ~ -x,<r ~ . :~ ~: ~r~ , ~, ~ ~~~'' - - - ~- ~~~~ ~~ ~~ .~ ~~ .,; ~~~ ~~;Q, ~~.~t la~l ~. ';1 ~~-~ ~~~~ ?_ , _ ,~~ ~. ~' { ~ _.~~. ~ q: ~, ~ , " ~. ~~ ; - ,~~ - . .. ~ . ~ ~-~ f ~1` ~ ~. c'~~ ~~~.4d ..*f ~3 C .~ .,~:; :~; ~:~ ~, .*~ ~~ ~~: Sport Tournaments 8 Youth basketball, 1 adult basketball and 2 slow pitch tournaments W _ __ ~' ~ `~''~,~ ,~ i ' ~_ x =;~ >T ~Y {{{{{{ ]~JyJ~ ~~~ ', - ~- TC 'i~.,_. k u4 F ~ ~, i ~ 1' ~%/ ~~< 7 ? . ~«. a ~ :Y ~ '~~ 1~., ~ __ y a:~., ., Over 7400 visitors spend X625,000 in our community! Special Events Washington Recreation and Parks Association Skills Competitions: • Pitch, Hit & Run • Soccer Challenge • Punt, Pass, & Kick ~° • HotSpots Competition __ ` ~~ ~ ~ _ .~.-- ~ k ~~,. ~`=~ f ~, t ~ ;1'4:, F ~~ ;_ User Group Special Events: ~ _-~ • Strait Thunder ~_ • 4th of July Celebration ~ -~ • Crabfest • Arts in Action ~,; .i 5. :~ ' ;.,~, G`~, ~; -` `' - ,, ~ ~. ~_' Sports Recreation offers on average 7 sports programs ~~ •Spring & Fall Co-Ed Soccer ~~. , ~ - ~~~-~ = - '~~~ •Men and Women's Softball ~fU , ~> •Co-Ed Softball _ ~__ ~- ~, ~ ~ ~ ~ f ~ -,` "~ ~M ~. ~~- ~.~ ,, ~~ ~, . t ,~,.a-;-~T~i ~! ~-~~ ~~ a fig' °~ ~ -' _. ~~ ~ w~ . n~ -~ 3; `~~,` •Co-Ed Volleyball •Adult Basketball •Tennis Programs •Summer Youth Basketball Camp f r, ~ F ~if,•. a4d`~ Pus ~' G ~I ~h' V w . i.%xi, r~ i,?'Y~/~Sf i ~l ~~ t' .~ ,, Liaison between City and School District Youth t4~ Famil Offering 17 programs: After School Program Summer Day Camps All Day Programs Haywire Dance Dance Lessons Skateboarding Classes Winter & Spring Camps Family Fun Day I ~X~~~ l _ ~r ~`~'~~~ ~S Daddy/Daughter Dance Cheerleading Babysitting Programs Adventure Camp Pre-K PlayZone Kids Fishing Derby Holiday Picnic .~ __ _ - +~ #~; `4 ;'~ G ~ - ~ ice-' t 1(. ~ YC i - v~ `~> : . ~~~ ~ ~..~ ~. ~4 «.4 - ~ , -* I ~ ~1 i.. ~ ~ M t ~ ;; _ ~ ~~: w ~,~. ,K .~ 4 y y ~*n~.. M ~ ~~ •` ~'-~~r ~-~ ~. _._ ~,- ~: William Shore Memorial Pool Training Courses •Lifeguard training •Lifeguard instructor •Water safety instructor •CPR/AED Swimming Lessons Parent/child Classes Pool Rentals :, ... -~~_ ~_. ~. -- ~ ~ Irv" . --~„~ ~.- ~. Special Events: •Egg hunt •Triathlon Swim Clinic •Middle School Nights •Mother's Day Swim •Father's Day Swim •Stroke Clinics •Pun'kin Patch in the Pool '._=~ ,~~~,_ ~, . ~1- {- _~. ~~ ~~~~ '~ s fi ~~.. ~, F~ ,,,~ ~,. *.. ~.. Senior Services i~ Communi k , a;~ ~._ ~ ~ -r- ~.: . .C~' { - } j f -._. _. ~.___~- I.. 3._._:YC~ Center The Center hosts over 100 users groups and events. -- '~~ .- ~ r - ~'` ~ __ ~. ~ ~ W'~ ~. .~ ~` -.. ~. ~s,~ T. ~, ~~\ Offering 28 special programs and 140 regularly scheduled events: ,~ • Flea Market • Pickleball • Day Trips • Senior Games Fine Arts Center ~. ,~. Host Year Round: ~`~=_} ~ s w'u` ~~ ~`~ =~, Lectures .1 ~~ ~~. Concerts ~~-. ~~ , ~ _ . ilk " ~ ~` Readings _, s. ~; ~__, ,~, Theater in the Lab rinth -• ~ ~~~~° ~ ~ ~ '~~ y ~_ Special Events ~ ~ - ~~ ~ ~ '~ a - - --- ~' ~~.-•._~ ~~ -, ~~ i ate;,; ~ I;~ Art Outside has sponsored nearly 200 works since 2000. Twenty new works are added annually. Many are donated to the Center. Ocean View Cemete Prearrangements options: • Niches • Entombments • G rave Lots • Vaults • Chapel & Graveside Service ~. ~ _: ~ -- -- -. _ W,._ -, .. .. ,~ ~- I .. .. 4 r ~ `j ~ ~. Owned and operated by the City since 1894 - 54 acres - Historic Civil War Section - 300 years of caNacity Vern Burton Memorial Communi Used by over 20 regular groups including: • Rocky Mountain Elk Foundation Winter Fest/Ski Swap Olympic Roundup Conference Festival of the Trees PDN Bridal Show __ _ Blood Drives ~--- Jazz in the Olympics Juan de Fuca Festival • Available for private parties and events Center 8 d i Q l P .:~ , _,, .' ,~ ~, ,. =r ~ ~? r'~' y ;; ja , ~' ,, .~ -- r ~Y ~ a - _ - ~ ~ ~ J . _: ~ -- :.:.~~. .,..~_ ~. ,~-~ ~.. Facts About Kecreation You May not Know: 29 open space areas and parks are maintained through the City. Recreation facilities to enjoy: 6 -Baseball fields 10 -Softball fields 4 -Football fields 30 -Practice fields 20 -Tennis courts 1 -Indoor pool 21 -Playgrounds ~- ~ .~. ~. __ ~dftl_ (`(I kVt~~~:lr :~ ~'[ ©,~ ~~~~~e~ ~~"~'~,~ti`~'~ ~'f~~{~ ~i ~°_<'r'~ ''1.''~ ~o] r ~`' ` ~~~~~ ~ ` ~ i ` , r ' r , 4 ~~~~,~~ I li Ci j ~ ~ c f E ° 1 e ~ °~ (3 ~ € o b ~ ~, <' ~ ~ f ~ C' ~ ~ ~; ~~ ~ ~ (y ~ ~~ ~ t' €' ~~~~ ~ r~' ~ ~ ~~~' ~ ~~ . , , ~ ~, ~~ ~ 8~ -~~ G~~{!%~~- ~I ~idta~~~U . 8.6 miles of Waterfront Trail 1-Skateboard Park 3 0 3~ '~~ •py A~ W V c~ w a~ V .~ O N Ri ~ •- ~ v = ~ ~ O oo ~ ~ i °o O J ~ .- ~ ~ a •- N o ~ O = ~ s. a ~ ~ v~ O• °' .N w 9+ v ~C O ,~; . ~ ~, -~.~-_-, ~~. "Friends of Recreation" Friends of the Art Feiro Marine Life Center ~ ~ -. 1 ;; y r ~ ~ ~:_sE ~ Parks, Recreation & Beautification Commission r= 4 ,, _ ~ ~~- ~~ ~.-~ ~ a . ~. ~~. Friends of the Fine Arts Center ~ ~ - ------~ -~~_ _~ Fine Arts Center Trustees Board Fine Arts Center Foundation Board Volunteer Board of Directors for the Senior Services Center Friends of the William Shore Memorial Pool ~~ y -~--- '~~.~ J 7 ~ ,,; r ^~ ~ ~ ~ y .~ ~ ti Recreation Strengths and Challenges STRENGTHS • Strong Community Involvement • Experienced and Qualified Staff • Strong Facility Base • I ncreased Faci I ity Usage CHALLENGES • Aging Facilities • Shortage of Sports Facilities • Weather • Increased Maintenance Costs/Time • User Fees City of Port Angeles Recreation Division 1 tip,` t~ ~ . > . ~~',,~, ~_ ~ _ 3 -. ~~, , ~l~ E .. ~ ;,, ~ X31 , ~~ ~'~~;~~ E _,~, ~_ 1;~(l~~i ~f~~ ~ ~. ~; }!~~~~~ ~~` • QRT 1~T~E~L,E'S • 1 _ ,~~ WAS H I N G T O N, U. S. A. CITY COUNCIL MEMO • DATE: June 3, 2008 TO: CITY COUNCIL FROm: Glenn A. Cutler, Director of Public Works & Utilities SUS.IECT: .2008 - 2014 Capital Facilities Plan (CFP) and Transportation Improvement Program (TIP) Workshop and Public Hearing Summary: The State requires that the City annually update the CFP and TIP for planning and funding of capital projects. A public hearing is required to receive input regarding projects in the CFP/TIP. The TIP projects are included in the transportation element of the CFP but need to be listed in the separate TIP to meet state requirements. A workshop will be held to familiarize Council and the public with the projects included in the CFP. A public hearing is scheduled for this evening. Recommendation: Following the workshop, open the public hearing and continue the hearing to the next Council meeting. Background/Analysis: Each year the City is required by the State to update the CFP for planning and funding of capital projects. The CFP is a project planning tool which covers all aspects of infrastructure planning within the City. The projects included in the CFP are those that are needed to meet the concurrency requirements of the Growth Management Act (GMA), transportation projects to be included in the TIP, and other capital projects planned for the next six-year period. All projects in the CFP and TIP should be currently funded or have the source of potential funding identified. The TIP is a transportation planning tool used by the Washington State Department of Transportation (WSDOT) to allocate funding for local agency projects. The WSDOT will not fund transportation projects that are not included in the TIP. Comments received on transportation projects will apply to both the CFP and TIP. The draft 2008-2014 CFP was previously distributed to Council. Staff, along with the Finance Committee members, have identified and prioritized projects for consideration by the full Council. While the CFP and TIP are six-year planning tools, governmental fund allocations only cover the current year, 2008. C:\DOCUME-1\tpierceU.OCALS~I\Temp\XPgrpwise\CFP & TIP for 2008 Public Hearing.doc I-1 CFP/TIP Workshop & Public Hearing June 3, 2008 Page 2 • CAPITAL FACILITIES PLAN OVERVIEW The general approach for project selection and prioritization was based on criteria covering Council goals, infrastructure needs, community benefits, employment impact, safety, and other factors (mandates, obligations, and outside funding). The departments evaluated the proposed projects and the results were forwarded to the Finance Committee for consideration. The Finance Committee reviewed the Government Fund Projects adopted by Resolution NO. 15-07 on June 17, 2008. Due to the City's current funding situation, only three projects proposed to be funded by General Funds were forwarded with a positive recommendation for funding consideration. They are: PKO1-2008, Elks Field Pickle Ball Court, PK02-2002, William Shore Memorial Pool (Facility Assessment); and PK04-2007, Civic Field Upgrades (Facility Assessment). Funding for these projects (approximately $83,000) is proposed to come from the sale of Parks property adjacent to "L" Street to the Port of Port Angeles (approximately $52,000) and the sale of trees from the west end of Lincoln Park (approximately $72,000). It is anticipated that Staff will discuss with the Finance Committee and the full Council toward the end of this fiscal year the status of General Fund projects currently under construction. Significant funds are allocated to two major projects, 8th Street Bridges Replacement (TROT -2001) and International Gateway Center (TR48- • 1999), both of which are projected to be completed towards the end of 2008. GOVERNMENT FUND PROJECTS Attachment "A" lists projects previously authorized for funding, projects to be considered on a case by case basis for funding, and three additional projects to be considered for funding as noted above. IL TRANSPORTATION Street chipseal and overlay projects have been deferred for a number of years due to ' funding challenges. The pavement condition index (a rating system) continues to show a declining trend. Staff has been successful in seeking grant funding for sidewalk projects. III. UTILITY PROJECTS Utility projects will be addressed in greater detail during the cost of service reviews and the upcoming 2009 budget process. The most significant project in terms of fmancing and implementation is the Combined Sewer Overflow program. This program is mandated by the Washington State Department of Ecology and is required to be ~, completed by 2015. It is recommended that Council open the public hearing after listening to the staff presentation and then continuing the public hearing to the next Council meeting. Attachment A: 2008/2009 Government Fund Project Allocation (This attachment will be provided under separate cover on Monday, June 2, 2008) I-2 \, r ..f vnvi .. ~~°°-°~v 'ty of P rt An tiles ~ ~©~) apit , ' lities la Transpo tion mp ovem ~ t P~ an J e 3, 0 8 N:\CFP\Hp8\TIP-CFP 2008 Put,i~c Hcenny Rcv 1_l.pp~ June 2008 1 Pres~nta >` omple~ d~ ~ F~/TIP I~~o~j tic » On oing C IP Pro~ect~ » 2008 CFP TIP ro~ ect » Discussion » General Gove ~ mental u ~ Projects ~~ » Open Public Hearing June 2008 2 1 j ects IT04-2006 Upgrade of Computer Room Environmental IT02-2006 Replace Computer Room Fire Suppression System IT03-2006 Replace Computer Power Conditioning/UPS Equipment PK03-2004 Senior Center Expansion PK13-2002 Skate Park Phase II PK08-2006 Ediz Hook Piling Replacement PKOl-2005 Tennis Courts at Erickson Park June 2008 WT02-2001 Water Treatment Facility (PAWTP, IWTP & ESWI) (Design) WT02-2007 Corrosion Control Facility (Design) WT30-1999 Downtown Watermain Replacement SWOT-2005 Residuals Handling Facility SWOT-2003 Landfill Bluff Stabilization SW02-2003 Landfill Cell Closure CL10-2007 Interim Light Operations Center June 2008 J ects (cont'd): GG02-2001 Laurel Street Reconstruction (Railroad to First) GGOI-2007 Remodel Legal Department Spaces GG02-2006 "A" Frame Removal - Ediz Hook GG03-2006 Railroad Waterfront Pile Removal June 2008 j ects TR48-1999 Olympic Peninsula International Gateway TROT-2001 8th Street Bridges Replacement TR74-1999 Sidewalk Program (First St: Ennis St to Golf Course Rd) WW08-2008 CSO Phase I Projects (Design) WW EUGA Sewer Project (Construction) WTOS-2007 Water System Plan Update WT02-2007 Corrosion Control Facility WT02-2001 Water Treatment Facility (PAWTP, IWTP & ESWI) (Const) IT01-2006 Replacement of PBX Voice System CL03-2007 Remote Monitoring System CL09-2007 Replace Cable in Canyon Edge Subdivision CL Elwha Water Facilities Electrical Relocation (NPS) (Design) CL02-2007 Upgrade College Substation Relays (Design) June 2008 Fir ~ olice Rr~oj ct FR/PD ~Division0utside '.TotalProjed'.TotalCity Pro'ectlD Pro~ectTitle ;Priori Mandate'.Costs Cost FR01-2006 Pu6licSafetyWirelessTechnologyPlan ~ 1 N! 30,000 30,000 FR07-1999 West Side Fire Station 2 N 1,926,000 i 1,926,000 :Division .Outside Total Project .Total City I ProjectlD ProlectTitle :Priori 'Mandate~Costs (Cost PDOt-2007 Remodel Police Department ' 1' N! 450,000 _ 450,000 I PD02-2005 Police Station/City Hall Addition 2; N 590,000 590,000 PD03-2007 Re Tonal Frearms Trainin Facili 3 N' 30D,000 I 35,000 June 2008 g eral of t~, - GG ~~ Division Outside Total Project Total City ProjedlD ProledTitle Priority Mandate'Costs .Cost GG03-2003 'Infrastructure Development (NICE Program) 1' N: 150,000 ' 150,000 GG01-2005 Harbor Master Plan 2! 1" 50,000 ! 50,000 '. ___. GG01-2002 Ediz Hook Rip Rap Repair ~ 3 r' 650,000 60,000 GG03-2007 Ci HaIlParkin Lot Re air 4 N 50,000: 50,0001 June 2008 9 I~ f ation ec ~Q gy - IT Division :Outside Total Project Total City ProjedlD Project Title Priority i.Mandate:Costs Cost IT01-2006 . Replacement of PBX Voice System 1 ! Y 406,000 ' 406.000 ITOt 2000 Computer Room Environmantals-Phasell 1: N 60,000 60,000! IT05-2006 Data/Voice Equipment 2 N 370,000 ~ 370,000 ~.. ITOt-2007 DedicatedEmergenrylntormationTechnologyGenerator 3e N 50,000 50,000'.. IT02-2007 'Council ChambersAudioS stem 4 NI 42,000: 42,000'. June 2008 10 5 fight of ~ct~- CL Top 10 rejects oily, '. :Division Outside __ _ . __ -.Total ProjectTotal City ProjectlD '.ProjectTitle Priority Mnndate ~.Costs :Cost CL02-2007 Upgrade College Substation Relays. 1 N ' 110,000 110,000 CL03-2007 ,. Remote Monitoring System _ _ _. 1 N __ 70,000 70,000 CL09-2007 Replace Cable In Canyon Edge Subdivision 1 N 50 000 50,000 '. !CL04-2008 I-Net Needs Assessment 2 fJ 30,000 ' 15,000' CL05-2008 City Hall Annex EnergyConsenrationlmprovements 3 N 300,000 ' 150,000 'CL05-2007 (Laurel Substation Structure 4 N 105,000 105,000 CLOI-2008 Replace Cable on Gabapple Rd 5 N 50,000 50,000 I CL02-2008 Re lace Cable in Plaxa Mall P 6 N __ 90,000 90,000 CL03-2008 _ Automatic Meter Reading . Electric . 7', N 2,037,500 2 037,500 CL06-2007 . RayomerTransmissionLineRenavatipn 8 N 230,000 230,000 June 2008 11 a & Re ea ~ ~ roj ects/PK Top 1 roject On Division'..Outside Total Project Total City ProjectlD Project Title Pnorily MandateCosts Cost I PK01-2008 'Elks Field Pickle Ball Coun 1' N 48,000 :. 38,000 PK02-2008 Indoor Soccer/Tennis Courts 1 '. N~ 350,000: 350,000 PK02-2002 William Shore Memorial Pool (Facility Assessment) 2 N' 25,000 25,000 _. .... , PK04-2007 Civic Field Upgrades (Facility Assessment) _ 3 _,fJ 2.000.000 2,000,000; -- ~ - ~ -- PK06-2005 Replace Roof of Vern Burton , , _ 4 N 150,000 150,000 PK02-2006 'Fine Arts Center Entrance Improvements 5 N 50,000 ' 38,000 PK04-2005 Olympic Disc Trail Tree&ArmorReplacement 8 PJ' 300,000 300,000' PKt t-2006 City Pier Float Replacement 9 N' 750,000 750,000 PK08-2002 Neighborhood Park RenovaLOn ........ 10. N 500,000 500,000 ' PKD6-2006 '.Lions Park Development 11 ! N 225,000 ', 225,000 June 2008 12 6 S~plid waste - ~~ Futur Pro' e is Plann d June 2008 13 \St wat r P~~o~~ e s - DR Top 10 ojects~0~ _ ___ I Division Outside :Total Project Total City ProlectlD ProjedTitle Pnorily iMandateCosts .Cost DROI-2004 Stormwater Outfalls to Streams and Marine 1 ' N 350,000 ' 350,000 DR01-2008 WaterOualityProject 1: N, 100,000: 100,0001. DR02-1999 Qty-Wide Catch Basm Modfica4ons 1 N' 735,000 J35,000 '. DR04-2x104 Stormwater at Cenyon Edge 8 Ahlvers _ 1 '. N 500,000 500,000 '. __. _ __ __ DR06-2004 Stormwater atCampbe11,8.Porter 2 N 500,0001 500,000 j DR65-1999 10th And "N" Street Regional Storm Detention 3 N 300,000 : 300,000 DR14-1.999 PeabodyCre.ek/LincolnStCuNertRehab _,_ 4 Y 100,000 100,000.; DR53-1.999 Stormwater Discharges Over BIuN_ 5' N 670,000 670,000 1 DROB-2004 Lincoln Park/Big Boy Pond 6 N 300,000 300,000 DR07-2004 ;Stormwater "C" Street Extension 71 N' 500,000 ' 500,000 _-_ ~ - - June 2008 14 7 eet P Q' ect / I~ - TR Top 10 ojects nl~ Division iOutside :Total Project Total City ProledlD ProjectTitle Pnonly Mandate~Costs !Cost TR01-2003 Overlay Program 1 ; N 2,220,000 '. 445,000 TR01-2005 Gravel Road Paving 1 N 150,000 150,000 _. TR02-2000 'First Street Sidewalk(Ennis-Golf Course) 1. N!. 430,000 157,000! TR04-2005 AlleyPavmg 1! N 200,000 200,000'. _...... TR48-1999 Olympic Peninsula International Gateway 1. IV. 4 375,000 3,183,000 TR74-1999 Sidewalk Program 1' N' 250,000 250,000 _ _. TRO5-2007 1st & Peabody Signal / Gateway Signage 2 N' 200.000 ' 20.000 _. _ _ TR10 2000 16th Street S/~N.[ G St to Stevens School] 3 N 310.000 85.000 TR20-1999 StreetBirycleFacilities/Racks/Striping 4 N' 120,000. 120,000: TR26-1999 ADA Curh Rams 5 N 140,000 140,000 June 2008 15 t~r~ et Pr~ects/~[ I~~ - TR _~ ._.... ~ ~ ~ ~ ; ~. .... I I - - - ~1.: ~~_ ~~' 1 ~ - ;f--_ G ~ L l ... g ~iht o'ct -CL g J ~ Top 10 rejects O~~ Division0utside !Total Project'Total City IProjedlD '..ProjectTitle '.Priority Mandate'~Costs 'Cost CL02-2007 U rode Colle a Subsintion Rela s 1 N' 110,000 110,000 p9... 9 Y _ _ _. GL03-2007 .Remote Monitoring System 1 N. 70,000 70,000 : 'CL09-^007 Replace Cable In Canyon Edge,Subdiwsion 1 N' 50,000 50,000 __ ;_ CUJ4~008 I-NetNeedsAssessment 2 N 30,000'. 15,000 CLOS-200G City Hall Annex Energy Consenretion Improvements 3I N 300,000 150,000 .,.. CL05-2007 ,Laurel Substation Structure 4' N 105,000: 105,000 CLOT 2008 Replace Cable on Crabapple Rd 5' N' 50,000 50,000 CL02 2008 Replace Cable in Plaza Mall ~- ~ 6'. N 90,000 90,000'. CL03-2008 Autama4cMeterReading-.Electnc T N 2,037,500 2,037,500 !. _..._ _ _ CL06-2007 RayonierTransmissian Line Renovation B' N 230,000: 230,000 !; \/ -- -- June 2008 18 9 a . ewat Pr sec ~ - WW Top 10 P jects Division (Outside '':Total Project !Total City iProjectlD 'ProjectTitle Prioriy ',Mandate'.Costs :Cost !WWOI-2007 .Directed Services 1'' N': 405.000! 405.000'; __.... _.... _ _. _.. a .......... _._ WW63-2005 Plant Headworks Improvements 1 Y' 375,000 375,,000 WJd07-2004 Install Vortex Ring Mixer 1 N 35,000 35,000 W+N08-2006 'Combined Sewer Overflows Phase I 1 Y 18,440,000 ' 18,440,000 WW27-1999 ~Bi Annual Re lacements Lines 2 hJ 900,000 900 000 ._.. .p ~ __ _ .. _ . _ __.__ .__.__ __ WvV02-2005 PlantDe-Wateringlmprovements 3 fJ 1000,000 1000,000: WJJOI-2008':Dry.PolymerFe.eder ReplacementVvWfP 4 N 54,000 54,000: WJJ02-2008 Septage Receiving StatiogWWTP 5 N 699,500. 699,500 _. 'WJJ10-2008':Combined Sewer Overflows Phase II 6 Y: 12,200,000 ~: 12.200,000 WW03-2008 Pump Station #3 Replacement 7, N 138,000 136,000.: __ June 2008 19 ter r j e s- T Top 10 Pra~ects Orr ___ __ _~ Division :Outside Total Project Total City ProledlD .ProletlTitle Pnoriy ;Mandate.Costs Cost WT02-2001 Elwhe Dam Mitigation 1 ' N' 330,000 - !Wr02-2006 :Bi-Annual Replacements 1 fJ 1,250.000 !. 1,250,000 WT04-2007 Directed Services 1 NI 365,000: 365,000 i WT64-1999 (McDougal Subzone Fve Pump _ _ 1 PJ 290,000 290,000 WT65-1999 UGAWaterCustomers 1 fJ' 20,000 20,000 !WT01-2008 ':Automatic Meter Reacting-Water/vVastewater 2i N'. .2,037,500'. 2,037,500: WT01-2007 Dry Creek Water Settlement 3 fJ 150,000 150,000 WTOI-2006 Concrete Gvlinder Pipe Replacement Phase 2 4' N 1,800,000 1,800,000 __ WT02-2005 Concrete Gylmder Pipe Replacement Phase 3 5' N 2,000,000 2,000,000 i b'~,'T03-2005 Vulnerabilitylmprovements 6' N 210,000 210,000 !. June 2008 20 10 e ~ tal Fund oject`A 1 c ~ 'on 2008/2009 ~ ~~ ~ ~~. ,,: ,~, „~, ,~ ,~, ~,. ,. ,. :.., .; ; ~;; ~ . ~,~ ~, ~~ ~,~ ;~ ,, „~ ~, ~~~, ,~, What Open P lic Hear' g a d ntinue to June 17 J n Close Public ~aring Seco Adopt CFP/TIP ark Allocat uncil Governmental Funds r Contin Meeting in June Close Public Hearing Adopt CFP/TIP, Allocate Gov ~ al TBD Funds 11 ~o~.. '~~ v 'ty of P ~ t An eles ~= Capit ~ ' lities la ~ ~, Transport tion r, veme t R an 200 N \Glenn\'nP-GF[' 200},PPS June 2008 23 12 1132 East Highland Avenue Port Angeles, WA 98362-2730 Monday, June 2, 2008 Port Angeles City Council 321 East 5~' St. Port Angeles, WA 98362 Members of the Port Angeles City Council: ® ~C~C nM[~ JUN - 2 ~8 CITY OF PORT ANGELES CITY CLERK This letter and copies of certain previous letters are submitted in response to the notice of public hearing to be held Tuesday, June 3, at 7:00 p.m., for the purpose of receiving public input on the 2008 - 2014 Six-year Transportation Improvement Program and Capital Facilities Plan. Since I have not received any response in writing or by telephone to the November 15, 2007, letter to City Engineer Steve Speer, it is my assumption that the matter of repairing and maintaining the south portion of East Highland Avenue will be addressed in this 2008 - 2014 STI and CFP. My intention is to speak at Tuesday's meeting, together with some of my neighbors, about these matters. Particularly I am aware that it was Director of Public Works and Utilities Glenn Cutler's decision to not do the black-topping of the south side of Highland on November 7, 2007, when Chris Donnell's crew was in place and ready. They would have completed it on the same day that they did the north side black-topping for John Ralston. I am also aware that Mr. Cutler considers Highland of low or no priority because it is not a through street. My intention is to respond to that position and to relate the consequences of that unwise decision. In addition I hope to address the matter of City employees, Planning Commission members, and City Council members shouldering the responsibility to listen to and work on behalf of resident home-owners as well as developers. Agreements that have been in place over long periods cannot be shoved aside just because it may be expedient to do so. Thank you for this opportunity to be heard. Cordially, d~~~'~ CSG~~ Loran Olsen 452-0703 ~~~ Comments for December 18`~ City Council Meeting: Following the time it was first paved in the 1970s, East Highland Avenue has served its five families adequately, requiring only an occasional patch. The original owners had paid a portion of the paving costs, and the City of Port Angeles had agreed to "maintain Highland Avenue as a paved Road." Once a developer began to traverse it with heavy equipment in 1997, Highland began to deteriorate. There was not an adequate base under the pavement for such use. Letters dealing with road conditions and drainage problems have been exchanged ever since. Recent developments in the past three years have exacerbated these problems. The most significant damage has occurred this year. New blacktopping following other activities on the north side and the east end of Highland by the developer has of necessity over- used the south side, where our five residences remain. The City has chosen not to redo the south side. Most of these problems could have been solved immediately, with the same crew finishing the whole street. It is our purpose to document this information, to offer more detailed documentation if requested, and to hear from the City Council how its members propose to bring this matter to a positive conclusion. I would like to project selected pictures for your information and questions. Thank you for reading the materials we have submitted. Very truly yours, Loran Olsen 1 132 East Highland Avenue Port Angeles. WA 98362-2730 December 12, 2007 Port Angeles City Council 321 East 5~' St. Port Angeles, WA 98362 Members of the Port Angeles City Council: This is a response to the notice mailed December 5th to home owners on East Highland Avenue, concerning John Ralston's "final subdivision" on the North side of Highland. The materials submitted herewith are self-explanatory. We do not oppose the finalization of this subdivision as far as John Ralston's responsibilities are concerned. We understand that John and contractor Chris Donnell have met and exceeded the City's requirements. Rather, it is our purpose to point out that the City's responsibilities regarding East Highland Avenue have not been met and are not "finalized." We wish to show by copies of letters and photographs over the past dozen years that: (1) The original East Highland Avenue paving was paid for in part by five families in residence there, with the understanding that the City would "maintain" it. We inhabit what is now the South side of Highland. (2) The City and the developer must insure that neighborhood streets and areas affected are not worse off at completion than when the development started. (3) The City of Port Angeles has not cazried out its responsibilities. to tax-paying home owners on Highland, to repair damage caused by ten years of heavy equipment traversing this street. The pavement has no proper base for such use. (4) At the time ofblack-topping, November 7, our Street could have been fixed permanently but was not. Contractor Donnell had made an offer to do it. (5) Significant potential water damage to both the old and new pavements has been demonstrated within three weeks of completion ofblack-topping (Photo F3). (6) We respectfully request a timetable showing us when the City will address this matter satisfactorily. Thank you for your consideration of these materials: Letter A; Letter B; Photos C1 & C2; Letter D; Photo D1; Photos El, E2, E3; Letter F; Photos Fl; F2; F3. Very truly yours, Loran Olsen 1132 East Highland Ave. Port Angeles, WA 98362-2730 November 26, 2007 Steve Speer, City Engineer Roger Vess, City Inspector City of Port Angeles 321 East 5`'' St. Port Angeles, WA 98362-1150 Dear Mr. Speer and Mr. Vess: In adding to matters addressed in my letter to you of November 15`h, I now need to report some new developments regarding water damage on East Highland. There is now an upwelling of flowing water appearing at the corner of Porter and Highland, and flowing downward along the electric connection cut at the old pavement across the new pavement. It is also flowing westward along the old pavement seam. At the west end, in front of 1126 and 1132 Highland, there is new seepage coming up through the recently completed blacktop. I am not sure whether you are aware of these happenings. They may point to the need to reassess the whole question of leaving an old deteriorating pavement with no base next to a brand new blacktop. Thank you for your attention to these matters. Cordially, Loran Olsen and Highland Area Neighbors 1132 East Highland Ave. Port Angeles, WA 98362-2730 November 15, 2007 Steve Speer, City Engineer City of Port Angeles 321 East 5`'' St. Port Angeles, WA 98362-1150 Deaz Mr. Speer: ' Pursuant to our discussion a few days ago, regazding the broken street condition on our south side of East Highland Avenue, I am supplying you with some photographs as you requested. Additionally I include portions of letters written in previous years that might shed light on the matter. My neighbor Tom Deeney had spoken with City Inspector Roger Vess about similaz matters recently, so please shaze this material with him. Our objective is to find ways to address the deteriorated condition of the south side of our street. Up until developer John Ralston purchased lands on Grant Avenue (lot 17) and on the corner of Porter Street and Park Avenue (lots 1 through 5) in August of 1992, Highland served adequately for the five families resident there. Mr. Ralston requested and received a rezoning of those lands from RS9 to RS7 in January of 1993. His request for rezoning again, from RS7 to RMD, was defeated in 1996. He began filling in lot 17 (wetlands on Grant and immediately west of Highland) in 1997 (see Kenworthy letter to Perzels dated October 27, 1997). This letter includes a reference to us residents contributing toward paving this street originally, with an understanding that the City of Port Angeles would "maintain" it. It also brings up concerns about heavy fill trucks damaging the street. Photos supplied by Deeneys, dated July 4, 1995, indicate substandard patches but no significant street damage in front of their residence at 1138 Highland. These patches were apparently enough to keep the street usable, even with a pavement that had no base under it, as long as minimal resident vehicle use was not exceeded. The photos show no "alligatoring." Another letter from me to Mr. Kenworthy in October of 2004 regards drainage along the north side of Highland, which matter was not addressed at the time. My photos accompanying that letter show the beginning of "alligatoring" on the street. U vti~' ~ 5 C ~'~, The last photos were taken by me on November 7, 2007, when the north side, far west cul de sac, and far west segment of Highland were blacktopped (including in front of the western one-fourth of my property). My neighbors and I have some questions: (1) Contractor Chris Donnell proved to be the only source of information we residents had during the recent preparations for blacktopping. Since we were ,contributors to the original paving of Highland, with an understanding that the City would "maintain" it, why did the City not inform us in a timely manner about specific plans for blacktopping or not blacktopping the south side of Highland? After noting the extreme damage our street has been subjected to from heavy equipment related to Mr. Ralston's development activities we have always assumed that the City would address these matters to assure that things would not be worsened as a result of development. (2) Mr. Donnell jokingly told us a couple months ago that we would probably prefer driving on the north side of the street when it was done because the City would not fix the south side. But later he told us that the City was indeed going to blacktop the whole street, which decision we understood to be in place. There were activities placing white marks along the south side driveway boundaries at the time. Only about a week before the blacktopping happened were Deeneys informed by Chris that the City would not cover redoing the south side. I was out of town. With the history of controversy about the development of Highland, why were the residents not contacted by the City early on and given a chance to work with the City again, to come up with a plan to share the improvement of the south side when it could have been all completed on the same day? (3) What are the plans for addressing all the water and electric line pavement cuts now in place? (4) What aze the plans for addressing broken pavement, standing water, alligatoring, and general deterioration of our street over recent years? Thank you for your attention to these matters. Cordially, Loran Olsen (360) 452-0703 THOMAS R. DEENEY P. O. BOX 1422 1138 Highland Ave. PORT ANGELES, WA 98362 Port Angeles City Council 321 East 5~' Street Port Angeles, WA 98362 Members of the Port Angeles City Council Re: The condition of Highland Ave. street surface June 3, 2008 When I moved to 1138 Highland Ave., in 1972, it was a dusty gravel street. In August 1991 the owners of the five homes on Highland shared the cost with the city to pave the street. The asphalt was laid down over 2 inches of crushed rock on a rainy day. The supervisor told me the asphalt would hold up fine with local cars and garbage trucks. The city agreed to maintain Highland Ave as a paved street. The next year, 1992, a developer started filling the swampy land at the west end of Highland Ave. Hundreds of heavy loads of dirt were hauled down Highland Ave. I asked the city if a load restriction could be placed on our street as it did not have a proper base. I was told they could not do this. This is when the deterioration started. In 2007, the same developer decided to have utilities installed on his lots on the north side of Highland. He was required to widen and pave the north side. The heavy equipment and many heavy loads of dirt and gravel loads really did a number on the old pavement on the south side. At one point the construction superintendent told me that the city had agreed to go ahead and replace the south side of the street when they paved the new north side. The city required a larger new water line to be installed by the developer. The city had the contractor lay new water lines to all five. of the existing homes on the south side of our street. This required the old pavement to be dug up. Two of these water line trenches were back filled but never paved over. One of these trenches is full of pot holes and the other is raised I urge the city to include repaving the south side Highland Ave in their budget. I am talking about one side of Highland Ave. in front of only 3'/2 lots. ely, Thomas R. 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E v • ,~ m , 9 ndd "'J c - V tm i ~° ~ 1 ~ ~ .!~ _ -._._.~ ~--,.-y..-r- .. .,.. ~~ ~f _ x .1 F ~~, ;~ 1 ~~ ~ -5 , ~ ' ° ~ , t + ~~ - e m y ~ ~ tom. _ i. ~5.i ~[ p~. t - r '1 .. ,~~ ,~~ r ,a z ~ v .~ „ t r y ~ Y 7 ~' ~ ~ ~` a: ~. Y J~ { t1 1 i j A~' t'Y ~. h~ , ~ r f ~ . ' '~ ~ ~' t - f ~, q 1 - ~ 1. ~~ - r i -' } ~ i I , ' y ~ ~ •~' r ~ ~ t ~'F~ ~'. 1 ti r '~I ~ F. y. " J ~ .• J ~` ~' ~~ S ~ ' r p~ ~ c~ J ~ , ~. (~' r J - "I ~ 1 1~ ~ ~ ~ , -L I C tier , ~ F _ _ .k _ 1 f$~ ~ 4 ' ~ ~~ ~ ; d ~ .t ~ - _ ~ ~ 7 .. _ . s ~ - _ - - - -'~ . . ~ .- p - ~ ' ~t t r ~' r k - ~~ L .I1 ~ ~ } ~ ~ ~ ~ a ~, r~~ ' F i ~ ~ ~ r ~ a ~Q ;. ~ fr ~~. ~ ~ . r- F ~ ~ ~ ; ~~ x S .~ x t.~J' ,- P ti ft ~ _ _ ~ ~ ~ s - Y t c ; ti e ~ + .~ ~ f Q t lip ~ _ ~ f ~ ~ ~ 1 ~ - i ~ ~ ,~ •ay 4 1~ '~~ . . . 7 j t Fi ~ ~ . ~ - o [- e + y~~ ~ ~ ~ i + %--] ~ ((` f 1. ~~ ~ • :.~ - _ -~ v ~.(. ~ . V y 4 ,~ t p - y ~1~ Ra K- 1 y ~ '`, 'a aC ` ~ ~ ~. b ~ ,_•1 _ ~ ~4~f ~ 1 ~' r c ~. ! .~ ~~Y .r. .. Y - -. • _ .~ ,7~ . t ~~'.Y; r v~{' s i -. ~ _ q~. a g - ~~ _. ~~c - _ - ~ ~ .- ; _ h. ~ _ _ ? ti ~ ~~~ _ ~ 1'~~~~'fF vd ~. _ ~ ~ - , b.: ~'4:~. ''H 7~y . , , r, "? :n; 1 OLD FIRE HALL 215 South Lincoln Port Angeles We propose the following actions regarding this surplus property; 1. the City remove the Old Fire Hall from the surplus designation and return it to the Parks and Recreation Department. 2. the Parks and Recreation Department immediately clean up and replant the grounds. 3. the City contract with a qualified local contractor, such as Jim Green Painting, to pressure wash the exterior of the building and repaint surfaces as needed. Jim Green Painting did the pressure washing and exterior painting of the Naval Elks Club building. 4. the City contract with a qualified local artist, such as Maureen Hope Wall, to take moldings, recast, and replace missing pieces of the front exterior masonry. S. the City contract with a qualified local contractor, such as Cherry Construction, to replace the rusted upper story fire door with a fire door resembling a wooden door, and that a wooden stairway with amid-reverse landing similar in design to the ADA mandated handicap access ramp on the south side of the building be constructed. This would replace the antiquated fire escape on the north side of the building. 6. the City would endeavor to find compatible tenants. For example, civic or professional offices on the second floor, an outdoor cafe or a bistro for the ground floor, or perhaps a fire museum sharing the restaurant space complete with an antique fire truck on display, pointing out the buildings' heritage. 7. the City rehabilitate the handicap access ramp and paint both the ramp and new stairway the same exterior color. 8. a committee consisting of several City Council Members, members of the Clallam County Historical Society, the Port Angeles Downtown Association, and the City Archaeologist look into the possible restoration of the interior spaces of the building. Work should also include a full cleaning out of the basement and determining if anything of historical value has been stored in there. 9. the City Archaeologist work under the supervision of Council member Cheri Kidd to finish developing a nomination submission to the Washington State Department of Archaeology and Historic Preservation. This submission would incorporate the Old Fire Hall, Carnegie Library, the Veteran's Memorial Park and the County Courthouse into a Port Angeles Civic Historic District, which would then be eligible for inclusion on the National Register of Historic Places as an historic district. r .j: _ .AN'~ .~~' `;. ~~ ~~~~~~~tl WASHINGTON, U.S.A. ~~,,.~,r CITY COUNCIL MEMO • DATE: June 3, 2008 TO: CITY COUNCIL Fltom: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Amendment No. 1 to the Gateway Construction Support Services Agreement, Project 97-20 Summary: In April, 2007, Clallam Transit entered into a construction contract with Primo Construction, for the Gateway Project. Exeltech, Inc., has been providing construction management services for the project under a consultant agreement with the City. Since the start of construction, there have been a number of unforeseen issues encountered that need to be added to the Exeltech agreement. Recommendation: Approve and authorize the expenditure of $50,000 for directed services, and approve and authorize the Mayor to sign Amendment No. 1 to Gateway Construction Support Services Agreement with Exeltech, Project 97-20, in the not-to-exceed amount of $55,000. These two actions will increase the total not-to-exceed amount of the consultant agreement with Exeltech by $105,000, from $511,226.98 to $616,226.98. Also approve the use of $15,000 from the Stormwater Utility for the work associated with the Front/Railroad alley. Background/Analysis: The Gateway project has been under construction since June 2007. The City, in accordance with the interlocal agreement with Clallam Transit, is to provide the construction management for the project. Exeltech, the engineering consultant firm for the 8~' Street Bridges Replacement Project, has also been providing the construction management function for the Gateway Project. A fee of $511,276 was negotiated with Exeltech for the construction management function for the Gateway Project. An additional $50,000 for directed services was budgeted and set aside by Council, to be used only upon prior approval of Council. These amounts, when combined with the not-to-exceed fee of $242,000 for the design contract with Krei (the Architect for the project), total $753,276, or 9.4% of the construction cost. This is within the normal range of costs for construction management and special costs on projects of this size/complexity. Since the award of the construction contract in Apri12007, there have been a number of unforeseen issues encountered. These issues require additional funding of the Exeltech construction management agreement in the amount of approximately $55,000, in addition to the $50,000 in directed services already budgeted. The additional funding is required due to the following: 1. After award of the contract it was determined that a certified Archeologist was required to be on site during any subsurface disturbing activities. 2. Support documentation for the unforeseen hazardous material (petroleum contaminated soil) found on the site. ~ _ 1 C:\DOCUME~I\tpierce\LOCALS~I\Temp\XPgrpwise\Amendment No. 1 to the Exeltech Gateway Ageement.doc ~ June 3, 2007 City Council Re: Exeltech Gateway Agreement Amendment No. 1 Page 2 I~~ ' 3. Development and monitoring of a Storm Water Pollution Prevention Plan (SWPPP) due to the new NPDES requirements. 4. Additional inspection and material testing for the West Garage. 5. Design of the storm drainage improvements in the Railroad Ave/Front St. alley (funds to be transferred from the Stormwater Utility). The following table of estimated project costs has been prepared to assist Council with their funding i decisions. ' FUNDING ITEMS ESTIMATID COST Original Contract New Total Base CM $511,226.98 $511,226.98 ', Directed Services $50,000.00 $0.00 Archeological $31,000.00 ' Hazardous Material $5,181.70 SWPPP $27,202.57 ~' Front/Railroad Alley Storm Drain (DR) $14,647.58 West Garage Inspection $26,968.15 Totals $561,226.98 $616,226.98 The costs for the design and construction of the Front/Railroad Alley Storm Drain will be paid for from the Stormwater Utility, which has been approved and budgeted under CFP projects DR04-Ol and DR99-02. ~~ It is recommended that Council approve and authorize the expenditure of the $50,000 for directed services, and approve and authorize the Mayor to sign Amendment No. 1 to Gateway Construction ' Support Services Agreement with Exeltech, Project 97-20, in the not-to-exceed amount of $55,000. These two actions will increase the total not-to-exceed amount of the consultant agreement with Exeltech by $105,000, from $511,226.98 to $616,226.98. Also approve the use of $15,000 from the ' Stormwater Utility for the work associated with the Front/Railroad alley. • • J-2 • `'Rrl ~s~r ~~~~~~_ WASHINGTON, U.S.A. 1~` ~ CITY COUNCIL MEMO DATE: June 3, 2008 TO: CITY COUNCIL Fltolvl: Glenn A. Cutler, Director of Public Works and Utilities SUS.IECT: Amendment No. 5 to the 8th Street Bridge Replacements Construction Management Agreement, Project 02-15 Summary: The current not-to-exceed fee for the construction management support agreement with Exeltech is $1,942,410 (10% of construction cost). A number of unanticipated design, inspection, and project documentation requirements on the project require additional funding. Recommendation: Approve and authorize the Mayor to sign Amendment No. 5 to the Stn Street Bridge Replacements Construction Management Agreement with Exeltech, Project 02-15, in the not-to-exceed amount of $70,000. Background/Analysis: Council approved the 8th Street Bridge Replacements construction management support in the amount of $1,942,410 (10% of the project's construction cost) on Apri14, 2007 as part of Amendment No. 4 to a consultant agreement with Exeltech, Inc. This is within the normal range of costs for construction management and special costs on projects of this size/complexity. Exeltech is managing two large projects (Bridge Replacements and Gateway) out of the same local office. The savings from this joint effort has resulted in a reduction in overhead costs for both projects. Since the award of the contract there have been a number of unanticipated design, inspection, and project documentation requirements on the project that require additional funding in the amount of $70,000. The additional funding is required due to the following: 1. Support documentation for the unforeseen hazardous material (petroleum contaminated soil) found on the site. 2. The development and monitoring of the Storm Water Pollution Prevention Plan (SWPPP), due to the new Stormwater NPDES requirements. 3. Design, inspection and documentation of the Tumwater Pier 1 modified footing, due to the unsuitable soil. 4. Design, inspection and documentation of re-routing the 8" water line on the west end of Tumwater. 5. Design, inspection and documentation of the SR 117 Drainage Revision. • C:\DOCUME~1\tpierce\LOCALS-1\Temp\XPgipwise\Amendment No. 5 to the Exeltech 8th Street Bridge Agreement.doc `~ - 3 i June 3, 2008 City Council Re: Amendment No. 5 to Exeltech Agreement for 8~' St Bridge Replacements Page 2 Original Contrac t New Total Base CM $1,892,410.00 $1,892,410.00 Directed Services $50,000.00 $50,000.00 Hazardous Material $5,000.00 SWPPP $33,000.00 Unsuitable Soil (Design & Ins ection) Tumwater Pier 1 $15,000.00 8" Waterline Reroute Design & Ins ection $15,000.00 SR 117 Drainage Revisions $2,000.00 Totals $1,942,410.00 $2,012,410.00 Exeltech has been responsive and performed exceptionally in all phases of the project. City staff is confident in Exeltech's ability to continue to manage the project through successful completion. It is recommended that Council approve and authorize the Mayor to sign Amendment No. 5 to the 8~' Street Bridge Replacements Construction Management Agreement with Exeltech, Inc., Project 02-15, in the not-to-exceed amount of $70,000. • J-4 • • >~~~ WASHINGTON, U.S.A. ~~~ ~~~~3- CITY COUNCIL MEMO DATE: June 3, 2008 TO: CITY COUNCIL F1to1v1: Glean A. Cutler, Director of Public Works and Utilities SUBJECT: Approve Change Orders Request for 8th Street Bridge Replacements, Project 02-15 Summary: On Apri14, 2007, Parsons RCI of Sumner, Washington was awarded a contract to replace the 8th Street Bridges in the amount of $18,416,067.20. Twelve changes orders to the contract have been completed, and there are four pending change orders. Recommendation: Approve completed change orders 1-6 and 8-13, and authorize the completion of pending change orders A, E, G, and H for a total net decrease to the contract of ($5,893.20), decreasing the total contract amount to $18,410,173.80. Background/Analysis: The 8th Street Bridge Replacements project was awarded by City Council on Apri14, 2007. The base bid consisted of the removal of the existing timber bridges on 8th Street over Valley and Tumwater Creeks, replacement with two 758-foot long reinforced concrete structures, and other related work. The WSDOT Bridge Replacement Advisory Committee (BRAG) grant funding is limited to $20,000,000 for construction and construction management costs associated with only the base bid. Executed change orders 1-6 and 8-13 total $169,315.80 (see Table 1). The largest change order, 12, was for unanticipated unsuitable soils found at the pier abutment at the west end of Tumwater Bridge. The work required the placement of four "I"-beams, supplied by the City, and placement of reinforced concrete footing in order to stabilize the abutment. There are four pending change orders to the contract (see Table 2), described as follows: A. Re-routing of the 8" waterline in the estimated amount of $30,000. The contract called for the re-routing of the waterline around all the abutments for both bridges. Due to the steep cut slope to install the foundation of pier 2, it was deemed necessary to temporarily disconnect the waterline to avoid leaving the waterline suspended with no support around the pier 2 excavation. For easier future access, it was determined that re-routing the waterline along a new alignment outside the reconstructed fill under pier 2 is appropriate. Under current review, and with the geotechnical engineer's concurrence, the elimination of reconstruction of the fill around pier 2 is being considered. C:\DOCUME-1\tpierce\LOCALS~I\Temp\XPgrpwise\8th Street Bridge Replacements Contract Change Orders Approval.doc ~ - `~ May 20, 2008 City Council Re: 8a' St Bridge Replacements, Project 02-15 ' Page 2 of 3 E. SR 117 Drainage Revision -The existing drainage system is a two culvert crossing, draining • a small depression along the west side of SR 117 under the Tumwater Bridge. The current inflow is in a deep hole (10 ft. to 12 ft. below roadway) to a catch basin (CB) in the split between the existing road alignment, flowing to the north about 100 ft to a CB and then east under the existing northbound lane to a channel emptying into Tumwater Creek. The proposed replacement is a simple culvert crossing under the new alignment raising the inflow sufficiently to eliminate the need for guard rail barrier and CB that require regular maintenance by the City crews. The proposed modification has been coordinated with the WSDOT maintenance office and the Washington Department of Fish and Wildlife. This is an additional one time cost with an annual cost savings. G. Valley Pier 3 X-Beam Modification design error in the elevation of the piers. The contractor used the elevations listed in the elevation table for plan sheets pier 3 and 4 that set top of the columns 0.45 ft. too high. The top of the column was too high so it required an adjustment to the crossbeam vertical dimension and of some of the reinforcing steel. The Engineer of Record checked the crossbeam design for structural adequacy and it was determined that the design of the crossbeam with the reduced vertical dimension was structurally adequate. Additional reinforcing steel with a modified vertical dimension was ordered to be installed in pier 3 X-beam and the vertical reinforcing steel in the column for pier 4 was modified to set the top of the columns at pier 4 the correct elevation. The estimated cost is $50,000 which will be covered by Exeltech. H. Deduct the remaining funds in bid item for Removing Shaft Obstructions. This was an estimated amount for the drilling of the shafts. Because of the various unknowns of • underground material, $430,000 was included as a bid item for force account work to address possible items such as boulders, logs and man made objects encountered during the shaft excavation operation which prevented or hindered the advance of the shaft excavation. This item was paid for on a "time and materials" basis. The shaft drilling work has been completed, and the total cost of work covered by this bid item amounted to $165,291. It is therefore recommended that Council approve completed change orders 1-6 and 8-13, and authorize the completion of pending change orders A, E, G, and H for a total net decrease to the contract of ($5,893.20), decreasing the total contract amount to $18,410,173.80. C:\DOCUME~I\tpierce\LOCALS~l\Temp\XPgrpwise\8th Street Bridge Replacements Contract Change Orders Approval.doc ~ - 6 The following tables summarize existing and pending Change Orders: r C7 - _ __ ._ _ 8th Street Bridge Chan a Order Lo _ __ _ -- -_ __ - Table 1 . ~ _.__ -- __--- _-. ___ C.O No. __.._____ _ __ __ ---_____- . ._ ___. __w__ Description . __._,_.,__._..n.; Actual 1 Blue House Demolition $0.00 ' 2 _-_. Traffic Control Plan Revisions _ _ ...__m___.____ . $4,500.00 3 ___ .Revisions to Temporary Signals __. _ _ $12,960.00 4 _. _____ DRB Third Member . _ .____ ..~_- _. __ -- _ __-- _ _ ~ _.__... $10,000.00 ~ _ 5 - -- - .___._- Valley Hazardous Material Cleanup _ _ - - - -- --- _m____ -- _______ $17,800.0 0 6 __. _ Conduit in Brid a Barrier g __ _ . $9,680.00 7 Not Used $0.00 8 __ __ ._._._ Temp. Security Fence, Tumwater Br. Ends ... _. _ _ ____ _ ._ _.._ __.__ .. _. . $3,300.80 ; 9 v ._ __ __._. ~.__._._, Delete CMATS Requirement _ $0.00 10 Quality Assurance Survey Support $1,500.00 11 Valley Water Line Revisions $ 2 1 ,530.00 12 _. _ _ _ _ ___ Tumwater Pier 1 Modified Footin 9 _ _ . __ $86, 500.00.. 13 _ Valley Pier 6 Old Pier Removal $1,545.00 ' iSub-total $169,315.80 _. . Table 2 ; PENDING CHANGE ORDERS A Rerouting 8' Water Line West Tumwater Vicinity $30,000.00 ,. E SR 117 Drainage Revision $9,500.00 G Valley Pier 3 X Beam Modification ~ $50,000.00 H Deduct for Removing Shaft Obstructions Bid Item ` ($264,709.00) Sub-total ' ($175,209.00) Change Order Estimate Total ($5,893.20) The following table of estimated project costs has been prepared to assist Council with their funding decisions: Original Add/Deduct Total Base Bid and Additives $18,416,067.00 ($5,893.20) $18,410,173.80 Const. Management $1,942,410.00 $70,000.00 $2,012,410.00 Contingencies $800,000.00 ($70,000.00) $730,000.00 Traffic Signals $175,000.00 $175,000.00 CTS/Paratransit $70,000.00 $70,000.00 Subtotal $21,403,477.00 $21,397,583.80 Available Grant Funding $20,000,000.00 $20,000,000.00 City Funding Required $1,403,477.00 $1,397,583.80 C:\DOCUME--1\tpierce\LOCALS~I\Temp\XPgrpwise\8th Street Bridge Replacements Contract Change Orders Approval.doc J - 7 • CITY COUNCIL MEETING Port Angeles, Washington May 20, 2008 CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at 6:00 REGULAR MEETING: p.m., announcing this is a joint meeting with the Board of Commissioners of the Port of Port Angeles. The Mayor welcomed Commission President John Calhoun, Commissioner George Schoenfeldt, Commissioner Jim McEntire, Executive DirectorBob McChesney, Director ofFinance and Administration Bill James, and Legal Counsel Steve Oliver. Commission President Calhoun then formally opened the special meeting of the Board of Commissioners. ROLL CALL: Members Present: Mayor Braun, Deputy Mayor Wharton, and Councilmembers Di Guilio, Kidd, Perry, Rogers and Williams. Members Absent: None. Staff Present: Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler, T. Gallagher, D. McKeen, Y. Ziomkowski, S. Roberds, N. West, and T. Pierce. Public Present: J. Neves, P. Wesley, W. Hamilton, G. & B. Ferguson, H. • Oien, P. Gagnon, K. & D. Huff, O. Campbell, F. Charles, G. Demetriff, K McCormick, R. Mantooth, B. Scott, B. Roberds, P. Lamoureux, and R. McCoy. All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Port Commission President Calhoun. ALLEGIANCE: PRESENTATIONS, 1. American History Month Proclamation: CEREMONIAL MATTERS & Mayor Braun read and presented a proclamation to Brian Pettyjohn, Exchange Club PROCLAMATIONS: President-Elect, declaring the month of May, 2008, as American History Month. American History Month Proclamation Proclamation to Police and 2. Proclamation to Police and Fire Department Volunteers: Fire Department Volunteers Mayor Braun read and presented a proclamation to Police and Fire Volunteers, declaring Apri127 -May 3, 2008, as National Volunteer Week. Lifetime Presidential 3. Lifetime Presidential Volunteer Service Recognition: Volunteer Service Recognition Mayor Braun read and presented a formal tribute to Charles DeVoney, Port Angeles Police Volunteer, who was recognized by President George W. Bush's Council on Service and Civic Participation. Lifetime Volunteer 4. Lifetime Volunteer Service Recognition: Service Recognition This recognition was deferred until the time Mr. Masi could be present. K- ->- CITY COUNCIL MEETING May 20, 2008 WORK SESSION: City Cooperation with the Port of Port Angeles Regarding the Port Angeles Harbor: • City Cooperation with Port Manager Madsen opened the work session by discussing the history and closure of the of Port Angeles regarding Rayonier Mill; the signing of a tri-level letter of understanding related to cleanup of the the Port Angeles Harbor site; and the commencement of City meetings with the Department of Ecology and Resolution No. 2-08 Rayonier to find a way to move cleanup, restoration, and redevelopment to a higher Ordinance No. 3333 priority level. In considering the formation of a Public Development Authority, he indicated both the City and the Port are working in close cooperation with the Washington State Department of Ecology and Rayonier to solve a community challenge through stewardship to the benefit of the community. ' Port Executive Director McChesney introduced the concept of the Public Development Authority to the Port Commissioners, providing the background of the cooperative venture between the City and the Port to form a new community agency to manage cleanup and redevelopment of the Rayonier site. Commission President Calhoun explained the Port's process in considering resolutions, after which Commissioner Schoenfeldt moved to introduce Resolution 08-968: A Resolution Authorizing the Establishment of an Interlocal Agreement between the Port of Port Angeles and the City of Port Angeles to Coordinate Actions Related to Potential Redevelopment ofthe Harbor Area and Waterfront Commonly Known as the Former Rayonier Mill Site. The motion was seconded by Commissioner McEntire and carried unanimously. Commissioner Schoenfeldt moved to waive the second reading of Resolution 08-968. Commissioner McEntire seconded the motion, which carried unanimously. ' • Commissioner Schoenfeldt moved to adopt Resolution 08-968. The motion was seconded by Commissioner McEntire and carried unanimously. Mayor Braun read the Resolution by titled, entitled RESOLUTION NO. 2-08 A RESOLUTION of the City Council of the City of Port Angeles, Washington, in support of a cooperative effort with the Port of Port Angeles for the i cleanup and redevelopment of the Port Angeles harbor and the former Rayonier Mill Site. i Deputy Mayor Wharton moved to pass the Resolution as read by title. Councilmember Perry seconded the motion, which carried unanimously. Manager Madsen indicated the City needs to consider an Interlocal Agreement separately, i as it commits the City to work in partnership with the Port. Attorneys Bloor and Oliver explained the details of the Interlocal Agreement involving purposes, regulatory powers, and community benefit by joining the statutory authorities to come to a resolution of the ' issues identified. Following brief discussion, Councilmember Perry moved to adopt the Interlocal Agreement between the City and the Port of Port Angeles for the Preservation and ~ '~ Enhancement of the Port Angeles Harbor and Waterfront. Councilmember Williams seconded the motion. Manager Madsen and Attorneys Bloor and Oliver responded to questions posed by the Council. A vote was taken on the motion, which carried unanimously. Manager Madsen indicated the best method for creating the Public Development K-2 -2- CITY COUNCIL MEETING May 20, 2008 WORK SESSION: Authority is through the adoption of an Ordinance, and Attorney Bloor proceeded to (Cont'd) describe the purpose of the Ordinance in creating the PDA and authorizing a charter. He summarized the contents. The Port Commissioners shared their thoughts on the creation City Cooperation with Port of the PDA. Commissioner Schoenfeldt moved to nominate Bart Irwin and Jerry of Port Angeles regarding Hendricks as the representatives of the Port of Port Angeles to the Board of the Port Angeles Harbor Directors of the Public Development Authority. Commissioner McEntire seconded Resolution No. 2-08 the motion, which carried unanimously. Ordinance No. 3333 (Cont'd) Councilmember Rogers, who has served as the Council's representative to this endeavor, introduced those nominated to serve as the City's representatives to the PDA Board of Directors: Karen McCormick, Howard "Howie" Ruddell, and Orville Campbell. Discussion was then focused on the Charter under which the Public Development Authority will operate, and Manager Madsen reviewed the specifics of the Charter, emphasizing this effort is for the greater community. He summarized each of the Articles of the Charter, the make-up of the Board of Directors, and tasks set forth in the document. Mayor Braun read the Ordinance by title, entitled ORDINANCE NO. 3333 AN ORDINANCE creating the Port Angeles Harbor Works Public Development Authority; authorizing a charter and bylaws therefor; establishing a Board of Directors to govern the affairs of the PDA; and describing how the PDA shall conduct its affairs. Councilmember Perry moved to waive the second reading of the Ordinance. Councilmember Kidd seconded the motion, which carried unanimously. • Councilmember Rogers moved to adopt the Ordinance as read by title. The motion was seconded by Councilmember Williams, and following brief discussion, a vote was taken on the motion, which carried unanimously. Members of the City Council and the Port Commission praised the formation of the Public Development Authority, expressing appreciation to all staff members assisting in this effort. Feeling the actions taken by the Council and Port Commission have shown great leadership, they look forward to working together for the greater good of the community. Break Mayor Braun recessed the meeting for a break at 8:21 p.m. The meeting reconvened at 8:43 p.m. LATE ITEMS TO BE There were no late items added to the agenda by staff or the Council. PLACED ON THIS OR FUTURE AGENDAS Harley Oien, 215 Rife Road, Secretary of the Dry Creek Coalition, read a letter to the AND PUBLIC Council on the matter of restoring the Dry Creek Watershed, asking the Council to totally COMMENT: remove the unlined dump garbage in the Landfill. Darlene Schanfald, Olympic Environmental Council, P. O. Box 2664, Sequim, addressed the Council on the lack of a public process before the formation of the Public Development Authority. Joseph Neves, 1702 Melody Circle, #316, read two letters to the Council on a proposal to add the old Rixon Garage, 105-107 East Front Street, to the State Heritage Register. He asked the Council for a commitment in that regard. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: K-3 -3- CITY COUNCIL MEETING May 20, 2008 I'~, RESOLUTIONS: 1. Resolution to Amend Council's Rules of Procedure: Resolution to Amend Attorne Bloor resented two versions of Resolutions havin to do with a Chan e in the • Y p g g Council's Rules of placement of public comment on the City Council meeting agenda. He noted that ' Procedure Version B of the Resolution would add language giving the Mayor the discretion to limit Resolution No. 3-08 the subject matter of public comment. Mayor Braun read the Resolution by title, entitled RESOLUTION NO. 3-08 A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending Section 8 of the Council's Rules of Procedure, order of business on the agenda. Councilmember Williams moved to pass the Resolution (Version B) as read by title. The motion was seconded by Councilmember Di Guilio. Discussion followed on the merits of limiting the subject matter, and a vote was taken on the motion, with Councilmember Williams voting in favor of the motion, and the remaining members of Council voting in opposition. The motion, therefore, failed. Councilmember Perry moved to pass the Resolution (Version A) as read by title. Deputy Mayor Wharton seconded the motion, which carried 6 - 1, with Councilmember Kidd voting in opposition. Movement of Items to Movement of Items to Consent Agenda: Consent Agenda Manager Madsen broached the subject of moving certain agenda items to the Consent Agenda. Deputy Mayor Wharton moved to consider Agenda Items F.1., G.2., J.1., J.2., and J.3. as part of the Consent Agenda. Councilmember Kidd seconded the • motion, which carried unanimously. PUBLIC HEARINGS - None. OTHER: PUBLIC HEARINGS - None. QUASI-JUDICIAL: FINANCE: All Finance items were moved to the Consent Agenda. CONSENT AGENDA: Councihnember Williams moved to accept the Consent Agenda, to include: (1) City Council Minutes dated May 6, 2008; (2) Special City Council Minutes dated May 13, 2008; (3) Expenditure Approval List from 4/26/08 to 5/9/08 for $1,905,156.56; (4) Power Pole Replacement Contract, Project WF-68680/1; (5) PA Forward Appointments and Reappointments; (6) Authorization to go to Bid for Firefighting Ensembles -Grant Funds Received; (7) 2008 TIP & CFP Resolution to set Public Hearing - Resolution No. 4-08; (8) Bonneville Power Administration (BPA) Delegation Agreement; (9) Remote Substation Monitoring System, Project CL-0307; (10) Compact Fluorescent Light (CFL) Promotion Agreement Amendment; and (11) Approval of Services Contract with Friendship Diversion Services. The motion was seconded by Deputy Mayor Wharton and carried unanimously. OTHER 1. Consideration of Minor Amendments to Comprehensive Plan and Land Use CONSIDERATIONS: Map: Consideration of Minor Community & Economic Development Deputy Director West advised the Council that Amendments to a first reading of the Ordinance had been conducted at the Council's meeting of May 6, Comprehensive Plan and 2008, to include proposed amendments to the City's Comprehensive Plan text, Land Use • Land Use Map Map, Urban Growth Area Map, and City Street Map. Mayor Braun conducted the second Ordinance No. 3334 reading of the Ordinance by title, entitled K-4 -4- CITY COUNCIL MEETING May 20, 2008 • OTHER ORDINANCE NO. 3334 CONSIDERATIONS: (Cont'd) AN ORDINANCE of the City of Port Angeles, Washington, adopting an an Updated Comprehensive Plan and Land Use Map. Consideration of Minor Amendments to Deputy Mayor Wharton moved to adopt the Ordinance as read by title, to include Comprehensive Plan and the attached Findings 1 -12 and Conclusions A - C. The motion was seconded by Land Use Map Councilmember Perry and carried unanimously. Ordinance No. 3334 (Copt' d) CITY COUNCIL Mayor Braun reported on the visit of the Great White Fleet, sharing a plaque that was COMMITTEE presented by the Captain of the USS Ohio. Director Cutler assisted in reviewing the REPORTS: event. Discussion was held concerning the policy and disposition of the City-owned property on Railroad Avenue; Deputy Mayor Wharton felt that the Community & Economic Development Committee had reached an impasse on the matter. The Real Estate Committee also addressed the policy and agreed the property should remain as is, particularly because the City shouldn't be competing with the private sector. INFORMATION: Director Cutler distributed copies of his presentation regarding the Capital Facilities Plan EXECUTIVE SESSION: Based on input from Attorney Bloor, Mayor Braun announced the need for an Executive Session for approximately 15 minutes under the authority of RCW 42.30.110(1)(b), acquisition of real estate, and RCW 42.30.110(1)(1), to discuss with legal counsel representing the agency matters relating to potential litigation, with no action to follow. The Executive Session convened at 9:38 p.m., and at 9:54 p.m., the Executive Session • was extended for an additional 30 minutes by announcement of the Mayor. RETURN TO OPEN The Executive Session concluded at 10:23 p.m., and the Council convened in regular SESSION: open session. No action was taken. ADJOURNMENT: The meeting was adjourned at 10:23 p.m. Gary Braun, Mayor Becky J. Upton, City Clerk • K-5 -s- • K-6 ~.~~.~p~F7q~~.~ '~' ~L ~~1~ ~;~ `~ °~%~~ ~~~ City of Port Angeles City Council Expenditure Report From: 5/10/2008 To: 5/23/2008 Date: 5/28/2008 Vendor Description Account Number Invoice Amount COMMERCIAL CARD SOLUTIONS Credit Card Pmt 001-0000-213.10-95 -20,961.66 Register Tape-Hagar 001-0000-237.00-00 -26.26 Rec Program Supplies-CK 001-0000-237.00-00 -9.18 Rec Program Supplies-CK 001-0000-237.00-00 -20.56 Parks Supplies-Kochanek 001-0000-237.00-00 -9.91 Posters/Toys-Kochanek 001-0000-237.00-00 -27.17 Book/CD-Rinehart 001-0000-237.00-00 -7.50 Wireless Air Time-CR 001-0000-237.00-00 -1.82 Rifle Stocks-Zenonian 001-0000-237.00-00 -24.78 BarrierTape-Zenonian 001-0000-237.00-00 -36.25 Trng Materials-Bogues 001-0000-237.00-00 -23.21 Uniform Pants-Bogues 001-0000-237.00-00 -14.10 Books/Guides-Hanley 001-0000-237.00-00 -9.14 Pencils for Kids-Zenonian 001-0000-237.00-00 -11.34 MICROFLEX NITRIC GLOVES PATROL 001-0000-237.00-00 -22.43 Audrey Blatter VBCC DEPOSIT REFUND BLATT 001-0000-239.10-00 150.00 Dr Leslie Van Romer DEP RFD 001-0000-239.93-00 150.00 Gene Unger DEP RFD 001-0000-239.93-00 50.00 Port Angeles Lion's Club VBCC RENTAL DEPOSIT REFUN 001-0000-239.10-00 300.00 Rocky Mountain Elk Foundation VBCC DEPOSIT REFUND ROCKY 001-0000-239.10-00 150.00 POSITIVE PROMOTIONS FIRE SAFETY PACKETS 001-0000-237.00-00 -19.74 RAY ALLEN MFG CO INC EQUIP FOR NEW CANINE RECD 001-0000-237.00-00 -40.98 USA BLUEBOOK Stenner Digital Pump 001-0000-237.00-00 -59.92 Stenner Digital Pump 001-0000-237.00-00 58.81 WA STATE PATROL LIVESCAN FEES FOR 04/08 001-0000-229.50-00 184.00 WASHINGTON (DOL), STATE OF STATE SHARE CPLS APR 08 001-0000-229.60-00 542.00 Division Total: -$19,741.14 Department Total: -$19,741.14 COMMERCIAL CARD SOLUTIONS Conf Travel to DC-Council 001-1160-511.43-10 190.69 Conf Regist-Wharton 001-1160-511.43-10 95.00 Travel-Rogers 001-1160-511.43-10 2,424.43 Travel-Williams 001-1160-511.43-10 1,369.90 Conf Regist-Braun 001-1160-511.43-10 260.00 Conf Regist-Rogers 001-1160-511.43-10 175.00 Travel-Rogers 001-1160-511.43-10 629.00 Chamber lunches-Williams 001-1160-511.43-10 73.55 Christine Heberling 5/13/08 SPECIAL CITY COUN 001-1160-511.31-01 146.33 Legislative Mayor & Council Division Total: $5,363.90 Legislative Department Total: $5,363.90 COMMERCIAL CARD SOLUTIONS Conf Travel to DC-Madsen 001-1210-513.43-10 1,250.39 Conf Regist-Madsen 001-1210-513.43-10 200.00 Travel/Trng-Madsen 001-1210-513.43-10 1,529.02 K-7 Page 1 Ct'K•F._ T.fl~ry~ __.... ,~ ., Date: S/28/2008 ~~~ ~t, City of Port Angeles I~ ' _= _ I City Council Expenditure Report ,4~ ~ ,, '~'~ %`~° From:5/10/2008 To:S/23/2008 Vendor Description Account Number Invoice Amount City Manager Department City Manager Office Division Total: $2,979.41 COMMERCIAL CARD SOLUTIONS PDF Converter-Brooks 001-1220-516.31-01 71.92 AWC Reg/Coons-Madsen 001-1220-516.43-10 150.00 AWC Conf-Sellin 001-1220-516.43-10 185.00 WA STATE PATROL PREEMPLOY SCREENING 001-1220-516.41-31 30.00 City Manager Department Human Resources Division Total: $436.92 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-1230-514.31-01 59.65 City Manager Department City Clerk Division Total: $59.65 City Manager Department Department Total: $3,475.98 COMMERCIAL CARD SOLUTIONS Crdlss Mouse-Harper 001-2010-514.31-60 48.79 Conf Regist-CH/YZ 001-2010-514.43-10 310.00 Hotel credit-YZ 001-2010-514.43-10 -147.15 Tvl/Trng-Ziomkowski/Hagar 001-2010-514.43-10 489.51 RICK'S PLACE FINANCE COMM DINNER MTG 001-2010-514.31-01 108.70 Finance Department Finance Administration Division Total: $809.85 COMMERCIAL CARD SOLUTIONS Trng Meals-Hagar 001-2023-514.31-01 58.53 Register Tape-Hagar 001-2023-514.31-01 338.86 Strategic Ping-Accounting 001-2023-514.31-01 94.90 Lunch Trng Sessions-Hagar 001-2023-514.31-01 125.16 Trng Regist-Hagar 001-2023-514.43-10 199.00 • Trng Regist-Wright 001-2023-514.43-10 250.00 MICROFLEX INC TAX AUDIT PROGRAM 001-2023-514.41-50 74.81 wsacr INVST PLAN CLASS-NORTON 001-2023-514.43-10 230.00 PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGE/ACCT. 001-2023-514.31-01 292.67 UNITED PARCEL SERVICE Shipping Chgs pe 5-3 001-2023-514.42-10 2.73 Finance Department Accounting Division Total: $1,666.66 COMMERCIAL CARD SOLUTIONS Conf Regist-KE/TR/KH 001-2025-514.43-10 310.00 Tvl/Trng-KE/TR/KH 001-2025-514.43-10 489.51 GREAT AMERICA LEASING CORP APRIL COPIER LEASE 001-2025-514.45-31 128.23 PENINSULA DAILY NEWS PDN C2G ADVERTISEMENT 001-2025-514.44-10 395.00 RADIX CORPORATION MAINTENANCE JUNE 08 001-2025-514.48-10 190.46 SWAIN'S GENERAL STORE INC CLOTHING ALLOWANCE-AUDRA 001-2025-514.31-11 235.72 VERIZON WIRELESS 5-9 a/c 470242744-00001 001-2025-514.42-10 60.88 Finance Department Customer Service Division Total: $1,809.80 MORNINGSIDE APRIL COPY RM SERVICES 001-2080-514.41-50 855.00 PORT ANGELES CITY TREASURER Trash bags-Brooks 001-2080-514.31-01 21.67 UNITED PARCEL SERVICE Shipping Chgs pe 5-3 001-2080-514.42-10 58.00 Finance Department Reprographics Division Total: $934.67 Finance Department Department Total: $5,220.98 ADVANCED TRAVEL WSAMA Conf-Bloor WSAMA Conf-Dickson 001-3010-515.43-10 001-3010-515.43-10 222.45 159.46 • COMMERCIAL CARD SOLUTIONS Spkr, Etc Video Conf-GB 001-3010-515.31-60 260.17 K-8 Page 2 ~'• ~; ~ ti-ir a,'.y Date: 5/28/2008 ~ ~~~ City of Port Angeles ~ ~' City Council Expenditure Report '~~~;~A~rF: s~%*~-"'~ From: S/10/2008 To: 5/23/2008 Vendor Description ~ Account Number Invoice Amount GREAT AMERICA LEASING CORP APRIL COPIER LEASE 001-3010-515.45-31 139.06 WEST GROUP WESTLAW LEGAL RESEARCH 001-3010-515.31-01 309.55 Attorney Attorney Office Division Total: $1,090.69 ADVANCED TRAVEL WSAMA Conf-Dickson 001-3021-515.43-10 159.45 WSAMA Conf-Greenwood 001-3021-515.43-10 318.91 CLALLAM cNTY DIST ~ COURT- APRIL COURT COSTS 001-3021-515.50-90 7,512.47 GREAT AMERICA LEASING CORP APRIL COPIER LEASE 001-3021-515.45-31 139.06 HEWLETT-PACKARD COMPANY COMPUTERS,DP & WORD PROC. 001-3021-515.31-60 432.52 LENOVO COMPUTER HARDWARE&PERIPH 1001-3021-515.31-60 1,384.54 DATA PROC SERV &SOFTWARE 001-3021-515.31-60 229.43 WEST GROUP WA PRAC V5-5C EVIDENCE 001-3021-515.31-01 119.24 WESTLAW LEGAL RESEARCH 001-3021-515.31-01 309.56 Attorney Prosecution Division Total: $10,605.18 Attorney Department Total: $11,695.87 ADVANCED TRAVEL APA Conf-West/Johns 001-4010-558.43-10 647.00 COMMERCIAL CARD SOLUTIONS Trvl/Trng-West/Johns 001-4010-558.43-10 343.00 PENINSULA DAILY NEWS LEGAL LINE ADS 001-4010-558.44-10 372.00 Community Development Planning Division Total: $1,362.00 GREAT AMERICA LEASING CORP APRIL COPIER LEASE 001-4020-524.45-31 128.24 • International Code Council '06 IBC POCKET REFERENCE 001-4020-524.31-01 31.44 ICC MEMBER DUES - LIERLY 001-4020-524.49-01 100.00 MOBILE MUSIC UNLIMITED MISC SERVICES 001-4020-524.31-01 10.84 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-4020-524.31-01 16.77 Community Development Building Division Total: $287.29 Community Development Department Total: $1,649.29 ADVANCED TRAVEL New World Syst Conf-Epps 001-5010-521.43-10 20$.25 CAPACITY PROVISIONING INC INet-City Hall 001-5010-521.42-12 172.00 PENINSULA DAILY NEWS PDN FOR 1 YR PAPD 001-5010-521.49-01 122.00 PORT ANGELES POLICE DEPARTMENT Bridge Toll-Epps 001-5010-521.43-10 3.00 Police Department Police Administration Division Total: $505.25 COMMERCIAL CARD SOLUTIONS Law Enf Supplies-Zenonian 001-5021-521.20-80 94.94 Person Searches-Zenonian 001-5021-521.41-50 30.00 Background Chks-Zenonian 001-5021-521.41-50 30.00 Training Reg-Viada 001-5021-521.43-10 95.00 Travel/Trng-Viada 001-5021-521.43-10 500.00 LINCOLN STREET STATION Shipping Chgs-Dark Harbor 001-5021-521.42-10 48.01 PORT ANGELES POLICE DEPARTMENT Postage-Morgan 001-5021-521.42-10 16.25 Ferry Tickets-Coyle 001-5021-521.43-10 23.10 Police Department Investigation Division Total: $837.30 • ACTION COMMUNICATIONS INC BLUMENTHAL UNIFORMS & EQUIP EARPIECES FOR RADIOS PATR CLOTHING & APPAREL 001-5022-521.31-80 001-5022-521.31-11 210.84 133.53 CLOTHING & APPAREL 001-5022-521.31-11 181.21 K-9 Page 3 ti'F7 ~i .v ;~5 ;- ._ _ TEA ~,._ r.rt.r City of Port Angeles City Council Expenditure Report From: S/10/2008 To: 5/23/2008 Date: 5/28/2008 Vendor COMMERCIAL CARD SOLUTIONS i i GALLS INCORPORATED MICROFLEX ~ Arden Specialities ~ The Toggery Washington Blue Book NAPA AUTO PARTS ' PETEK, THOMAS C PHD PORT ANGELES POLICE DEPARTMENT ~I UNITED PARCEL SERVICE WSPCA-WA ST POLICE CANINE ASSN Police Department COMMERCIAL CARD SOLUTIONS PORT ANGELES POLICE DEPARTMENT Police Department CROSS MATCH TECHNOLOGIES INC PACIFIC OFFICE EQUIPMENT INC PORT ANGELES POLICE DEPARTMENT UNITED PARCEL SERVICE Police Department ADVANCED TRAVEL CAPACITY PROVISIONING INC GREAT AMERICA LEASING CORP Fire Department COMMERCIAL CARD SOLUTIONS OLYMPIC STATIONERS INC SEAWESTERN INC Description Barrier Tape-Zenonian Office Supplies-Zenonian Digital Cameras-Gallagher Memory Cards-Gallagher Rifle Stocks-Zenonian Training-Aran/Dropp/Rife NAFTO Renewal-Roggenbuck CLOTHING & APPAREL NITRIC GLOVES PATROL LOGBK CVRS PATROL OFCRS ALTERATIONS TG 100851 ALTERATIONS SE 100947 3 BLUE BOOKS FOR S EPPS AUTO & TRUCK MAINT. ITEMS EVAL SEXTON & SMITH Postage-Reidel Postage-Reidel Postage-Reidel Fuel/Bridge Toll-McFall Postage-Morgan Ferry Tickets-McFall Shipping Chgs pe 5-3 08 DUES KMILLER 08 DUES ABRUSSEAU Patrol Pencils for Kids-Zenonian Trailer Hitch Pin-Marler Reserves & Volunteers MAINT 12 MONTH LIVESCAN Repairs Card/Gift Bag-Zenonian Shipping Chgs pe 5-3 Records Police Department Fire Admin Conf-Wheeler INet-Fire Station APRIL COPIER LEASE Fire Administration ID/Hmland Security-Dubuc Saw blade-McKeen SUPPLIES CLOTHING & APPAREL Account Number 001-5022-521.31-01 001-5022-521.31-01 001-5022-521.31-80 001-5022-521.31-80 001-5022-521.31-80 001-5022-521.43-10 001-5022-521.49-01 001-5022-521.20-80 001-5022-521.31-01 001-5022-521.31-01 001-5022-521.20-80 001-5022-521.20-80 001-5022-521.31-01 001-5022-521.49-90 001-5022-521.41-50 001-5022-521.42-10 001-5022-521.42-10 001-5022-521.42-10 001-5022-521.42-10 001-5022-521.42-10 001-5022-521.43-10 001-5022-521.42-10 001-5022-521.49-80 001-5022-521.49-80 Division Total: 001-5026-521.31-11 001-5026-521.35-01 Division Total: 001-5029-521.41-50 001-5029-521.48-10 001-5029-521.31-01 001-5029-521.42-10 Division Total: Department Total: 001-6010-522.43-10 001-6010-522.42-12 001-6010-522.45-31 Division Total: 001-6020-522.31-01 001-6020-522.35-01 001-6020-522.31-01 001-6020-522.35-01 Invoice Amount 467.77 18.67 1,803.12 215.56 319.78 1,640.00 40.00 140.89 289.43 275.02 21.68 16.26 22.95 10.17 600.00 27.77 8.99 22.20 38.38 28.27 23.10 4.54 45.00 45.00 $6,650.13 146.34 5.15 $151.49 1,756.08 81.30 9.30 4.53 $1,851.21 $9,995.38 590.76 172.00 213.03 $975.79 132.50 148.60 36.95 104.63 • r I K-10 ~; Page 4 F~° Y ~r~~`~; Date: 5/28/2008 ~~ ,~~ ; ~ti City of Port Angeles ~`~ T:_o_~~ City Council Expenditure Report ~tiaC.er~,,... •~}•~ '" From: 5/10/2008 To: 5/23/2008 Vendor Description Account Number Invoice Amount VERIZON WIRELESS 5-10 a/c 571099962-00001 001-6020-522.42-10 49.81 Fire Department Fire Supression Division Total: $472.49 CLINICARE OF PORT ANGELES INC PHYSICAL EXAMS 001-6021-522.41-50 405.00 COMMERCIAL CARD SOLUTIONS Sppt Offcr Lunch-McKeen 001-6021-522.31-01 35.93 Fire Department Fire Volunteers Division Total: $440.93 COMMERCIAL CARD SOLUTIONS Conf Registration-Dubuc 001-6030-522.43-10 40.00 KEN DUBUC Tuition Reimbursement 001-6030-522.43-10 756.00 POSITIVE PROMOTIONS FIRE SAFETY PACKETS 001-6030-522.31-01 254.69 Fire Department Fire Prevention Division Total: $1,050.69 COMMERCIAL CARD SOLUTIONS Uniform Pants-Bogues 001-6040-522.20-80 182.00 Refreshments-Bogues 001-6040-522.31-01 57.16 Refreshments-Bogues 001-6040-522.31-01 37.04 Trng Materials-Bogues 001-6040-522.31-01 299.48 Trng Refreshments-Bogues 001-6040-522.31-01 11.36 Blank DVD's-Bogues 001-6040-522.31-01 43.34 GPS/Medic Laptop-Bogues 001-6040-522.31-01 117.71 Travel-Bogues 001-6040-522.43-10 453.00 Travel-Meals-Bogues 001-6040-522.43-10 7.37 OLYMPIC STATIONERS INC SUPPLIES 001-6040-522.31-01 15.12 • VERIZON WIRELESS 5-10 a/c 571099962-00001 001-6040-522.42-10 34.02 Fire Department Fire Training Division Total: $1,257.60 FERRELLGAS INC PROPANE 001-6050-522.47-10 890.44 HARTNAGEL BUILDING SUPPLY INC PARTS 001-6050-522.48-10 8.08 THURMAN SUPPLY HOSP SURG ACCES & SUNDRIS 001-6050-522.31-20 34.67 Fire Department Facilities Maintenance Division Total: $933.19 OLYMPIC STATIONERS INC SUPPLIES 001-6060-525.31-01 72.41 Fire Department Emergency Management Division Total: $72.41 Fire Department Department Total: $5,203.10 AT&T MOBILITY 4-26 a/c 828537659 001-7010-532.42-10 35.87 COMMERCIAL CARD SOLUTIONS Posters/Toys-Kochanek 001-7010-532.31-01 350.57 Wireless Air Time-CR 001-7010-532.42-10 23.49 Class Regist-Cutler 001-7010-532.43-10 150.00 Class Regist-Cutler 001-7010-532.43-10 150.00 Conf Regist-Cutler 001-7010-532.43-10 150.00 Mtn PlnnrAdv-Madsen 001-7010-532.44-10 240.00 GREAT AMERICA LEASING CORP APRIL COPIER LEASE 001-7010-532.45-31 65.02 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-7010-532.31-01 97.39 PORT ANGELES CITY TREASURER ChamberLunch-Cutler 001-7010-532.31-01 24.00 RICK'S PLACE WORKING LUNCH 001-7010-532.31-01 92.05 UTILITIES UNDERGROUND LOC CTR APRIL LOCATES 001-7010-532.41-50 2 40 Public Works-Gen Fnd Pub Wks Administration Division Total: . $1,380.79 Public Works-Gen Fnd Department Total: $1,380.79 K-11 Page 5 t;~Q~iT ~~4. ,~c " ~f~ !~` ~ ~ ';~ `ti.,~~, City of Port Angeles City Council Expenditure Report From: S/10/2008 To: 5/23/2008 Date: 5/28/2008 Vendor AT&T MOBILITY COMMERCIAL CARD SOLUTIONS DIGITAL IMAGING SOLUTIONS INC Mark Nordlund PENINSULA AWARDS & TROPHIES PORT ANGELES CITY TREASURER Parks & Recreation CAPACITY PROVISIONING INC COMMERCIAL CARD SOLUTIONS DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP ' QWEST Parks & Recreation CAPACITY PROVISIONING INC COMMERCIAL CARD SOLUTIONS DIGITAL IMAGING SOLUTIONS INC PACIFIC OFFICE EQUIPMENT INC WA RECREATION & PARK ASSN/VVRPA ~ WA STATE PATROL i Parks 8 Recreation CAPACITY PROVISIONING INC PENINSULA DAILY NEWS QUIRING MONUMENTS INC RADIO PACIFIC INC (KONP) SUNSET DO-IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY VERIZON WIRELESS Parks & Recreation Description Account Number Invoice Amount 4-23 a/c 878841653 001-8010-574.42-10 0.81 5-08 a/c 994753890 001-8010-574.42-10 27.67 Ship copier back-Kochanek 001-8010-574.45-31 66.75 OFFICE MACHINES & ACCESS 001-8010-574.45-31 10.86 OFFICE MACHINES & ACCESS 001-8010-574.45-31 6.92 OFFICE MACHINES & ACCESS 001-8010-574.45-31 11.74 EDIZ HOOK LAUNCH OVERPAYM 001-8010-347.30-20 10.00 PLASTICS 001-8010-574.31-01 9.76 Gr White Fleet Reim-RB 001-8010-574.31-01 30.79 Parks Administration Division Total: $175.30 INet-Senior Center 001-8012-555.42-12 172.00 Ship copier back-Kochanek 001-8012-555.45-31 66.75 OFFICE MACHINES & ACCESS 001-8012-555.45-31 10.85 OFFICE MACHINES & ACCESS 001-8012-555.45-31 6.94 OFFICE MACHINES & ACCESS 001-8012-555.45-31 11.74 APRIL COPIER LEASE 001-8012-555.45-31 171.55 4-2 a/c 3604171942413B 001-8012-555.42-10 47.69 Senior Center Division Total: $487.52 INet-Wm Shore Pool 001-8020-576.42-12 172.00 Office Supplies-Kochanek 001-8020-576.31-01 102.37 Office Supplies-Kochanek 001-8020-576.31-01 169.85 Ship copier back-Kochanek 001-8020-576.45-31 66.75 OFFICE MACHINES & ACCESS 001-8020-576.45-31 10.85 OFFICE MACHINES & ACCESS 001-8020-576.45-31 6.94 OFFICE MACHINES & ACCESS 001-8020-576.45-31 11.74 PRINTING,SILK SCR,TYPSET 001-8020-576.49-60 49.04 SUMMER SKILL BUILDER REGI 001-8020-576.43-10 30.00 BACKGROUND CHECK 001-8020-576.49-90 10.00 William Shore Pool Division Total: $629.54 INet-Cemetery-Office 001-8050-536.42-12 172.00 INet-Equip Services 001-8050-536.42-12 41.00 COMMUNICATIONS/MEDIA SERV 001-8050-536.44-10 220.00 CEMETERY MARKERS 001-8050-536.34-01 500.00 CEMETERY MARKERS 001-8050-536.34-01 402.00 CEMETERY MARKERS 001-8050-536.34-01 402.00 CEMETERY MARKERS 001-8050-536.34-01 75.00 COMMUNICATIONS/MEDIA SERV 001-8050-536.44-10 150.00 SUPPLIES 001-8050-536.45-30 14.09 EQUIP MAINT & REPAIR SERV 001-8050-536.31-20 131.07 EQUIP MAINT & REPAIR SERV 001-8050-536.31-20 81.35 4-28 a/c 271138138-00001 001-8050-536.42-10 66.52 Ocean View Cemetery Division Total: $2,255.03 K-12 • • Page 6 • C • ,~~ ,F ~ "`w~ Date: 5/28/2008 ~,_ `'° City of Port Angeles I~ - I City Council Expenditure Report ~-~: ~~ :_, From: S/10/2008 To: 5/23/2008 Vendor Description Account Number Invoice Amount AFFORDABLE CRANE, INC RENTAL/LEASE EQUIPMENT 001-8080-576.48-10 325.20 AMSAN OLYMPIC SUPPLY CHEMICAL, COMMERCIAL,BULK 001-8080-576.31-01 296.13 JANITORIAL SUPPLIES 001-8080-576.31-01 118.50 CLEANING COMPOSITION/SOLV 001-8080-576.31-01 67.84 ANGELES MILLWORK & LUMBER CO SUPPLIES 001-8080-576.31-20 12.98 BUILDER'S SUPPLIES 001-8080-576.31-20 45.27 SUPPLIES 001-8080-576.31-20 68.56 SUPPLIES 001-8080-576.31-20 19.78 SUPPLIES 001-8080-576.31-20 13.64 SUPPLIES 001-8080-576.31-20 11.04 BLAKE SAND & GRAVEL INC NURSERY STOCK & SUPPLIES 001-8080-576.31-40 28.39 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 27.86 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 70.96 CAPACITY PROVISIONING INC INet-VB Community Ctr 001-8080-576.42-12 172.00 INet-Park Facilities 001-8080-576.42-12 172.00 INet-Park Surveillance 001-8080-576.42-12 90.00 INet-Carnegie Library 001-8080-576.42-12 172.00 COMMERCIAL CARD SOLUTIONS Parks Supplies-Kochanek 001-8080-576.31-01 127.91 Dictionary-Hanley 001-8080-576.31-01 12.46 Wrench Set-Fried 001-8080-576.35-01 97.53 Books/Guides-Hanley 001-8080-576.43-10 117.99 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8080-576.31-20 75.00 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 23.37 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 41.81 LINCOLN INDUSTRIAL CORP LAWN MAINTENANCE EQUIP 001-8080-576.31-01 7.15 MATHEWS GLASS CO INC SUPPLIES 001-8080-576.31-01 13.01 BUILDER'S SUPPLIES 001-8080-576.48-10 358.05 Corey Delikat CLALLAM COUNTY HEALTH & H 001-8080-576.49-90 70.00 NORTHWEST ASBESTOS CONSULTANTS CONSULTING SERVICES 001-8080-576.48-10 445.00 OLYMPIC STATIONERS INC Supplies 001-8080-576.31-01 -4,56 PARKER PAINT MFG CO INC PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 7.65 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 18,31 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 78.84 R & R PRODUCTS COMPANY AUTO & TRUCK MAINT. ITEMS 001-8080-576.31-01 136.01 SUNSET DO-IT BEST HARDWARE PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 10.59 MACHINERY & HEAVY HRDWARE 001-8080-576.31-20 10.62 SUPPLIES 001-8080-576.45-30 21.14 SWAIN'S GENERAL STORE INC SUPPLIES 001-8080-576.31-20 47.02 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 13.03 AIR CONDITIONING & HEATNG 001-8080-576.31-20 28.36 SUPPLIES 001-8080-576.31-20 14.85 SUPPLIES 001-8080-576.35-01 75.84 K-13 Page 7 - a - FT "`~- Date: 5/28/2008 . _ City of Port Angeles i "` ~ i City Council Expenditure Report `, ;.- ' From: 5/10/2008 To: 5/23/2008 Vendor Description Account Number Invoice Amount THURMAN SUPPLY PIPE AND TUBING 001-8080-576.31-20 21.46 WA STATE PATROL BACKGROUND CHECKS 001-8080-576.49-90 20.00 Parks & Recreation Park Facilities Division Total: $3,600.59 Parks & Recreation Department Total: $7,147.98 QwEST 5-2 a/c 36041707869058 001-8112-555.42-10 33.01 Facilities Maintanance Senior Center Facilities Division Total: $33.01 AMSAN OLYMPIC SUPPLY CHEMICAL, COMMERCIAL,BULK 001-8120-576.31-05 305.47 ANGELES MILLWORK & LUMBER CO EQUIP MAINT & REPAIR SERV 001-8120-576.31-20 31.80 Facilities Maintanance Pool Facilities Division Total: $337.27 AMSAN OLYMPIC SUPPLY JANITORIAL SUPPLIES 001-8130-518.31-01 259.34 JANITORIAL SUPPLIES 001-8130-518.31-01 98.64 JANITORIAL SUPPLIES 001-8130-518.31-01 106.45 ANGELES WINDOW WASH & LANDSCAPEBUILDING MAINT&REPAIR SER 001-8130-518.48-10 400.00 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 36.57 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 001-$130-518.31-01 11.38 VERIZON WIRELESS 4-22 a/c 571136182-00005 001-8130-518.42-10 13.61 Facilities Maintanance Custodial/Janitorial Svcs Division Total: $925.99 AIR CONTROL INC AIR CONDITIONING & HEATNG 001-8131-518.31-20 832.03 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 26.54 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 219.89 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 43.21 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 24.88 EVERGREEN BUILDING PRODUCTS BUILDER'S SUPPLIES 001-8131-518.31-20 89.50 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8131-518.31-20 18.86 SUPPLIES 001-8131-518.31-20 50.18 HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 40.91 NAPA AUTO PARTS SUPPLIES 001-8131-518.31-20 26.41 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 001-8131-518.48-10 66.50 PARKER PAINT MFG CO INC PAINTS,COATINGS,WALLPAPER 001-8131-518.31-20 74.47 QWEST 4-20 a/c 206T813953623B 001-8131-518.42-10 53.45 5-2 a/c 3604175328784B 001-8131-518.42-10 41.92 THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 10.87 SUPPLIES 001-8131-518.31-20 56.77 Facilities Maintanance Central Svcs Facilities Division Total; $1,676.39 Facilities Maintanance Department Total: $2,972.66 General Fund Fund Total: $34,364.79 PORT ANGELES CHAMBER OF COMM 2008 MEDIA PLAN 101-1430-557.50-83 4,662.59 VISITOR CENTER COSTS 101-1430-557.50-83 2,188.05 STOKES, ROBERT B 20% PMT AVENUE OF THE PEO 101-1430-594.65-10 8,000.00 Convention Center Convention Center Division Total: $14,850.64 Convention Center Department Total: $14,850.64 Lodging Excise Tax Fund Fund Total: $14,850.64 K-14 • • Page 8 • ,, s c r,~ ~~ "~~_~ Date: 5/28/2008 ~~; ~~ ~ City of Port Angeles ~ = - ~ City Council Expenditure Report ., e r: °~•~}~-~ From:S/10/2008 To:S/23/2008 Vendor Description Account Number Invoice Amount ADVANCED TRAVEL Chip Seal Tech-Money 102-7230-542.43-10 59.00 ANGELES MILLWORK & LUMBER CO SUPPLIES 102-7230-542.31-20 6.66 SPRAYING EQUIPMENT 102-7230-542.35-01 22.43 BLAKE SAND & GRAVEL INC BAGS,BAGGING,TIES,EROSION 102-7230-542.31-20 11.71 BAGS,BAGGING,TIES,EROSION 102-7230-542.31-20 8.78 BAGS,BAGGING,TIES,EROSION 102-7230-542.31-20 43.90 CAPACITY PROVISIONING INC INet-Corp Yard 102-7230-542.42-12 172.00 CORAL SALES COMPANY FENCING 102-7230-542.31-20 265.61 HARTNAGEL BUILDING SUPPLY INC FURNITURE, OFFICE 102-7230-542.31-20 20.34 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 474.91 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 659.09 SALE SURPLUS/OBSOLETE 102-7230-542.31-20 334.67 PUD #1 OF CLALLAM COUNTY WoodhavenlGolf Course Rd 102-7230-542.47-10 13.20 SR101 & Euclid Ave 102-7230-542.47-10 13.99 SHOTWELL CORP, JONATHAN SEED,SOD,SOIL&INOCULANT 102-7230-542.31-20 16.26 SEED,SOD,SOIL&INOCULANT 102-7230-542.31-20 8.13 wasHlNGroN (DOT), STATE OF CONSULTING SERVICES 102-7230-542.43-10 100.00 Public Works-Street Street Division Total: $2,230.68 • Public Works-Street Department Total: $2,230.68 Street Fund Fund Total: $2,230.68 ADVANCED TRAVEL Climate Change Conf-West 103-1511-558.43-10 260.20 CASCADIA LAW GROUP RAYONIER PROFESSIONAL SER 103-1511-558.41-50 1,459.13 RAYONIER LEGAL SERVICES 103-1511-558.41-50 3,290.00 LEGAL SERVICES 103-1511-558.41-50 1,658.25 COMMERCIAL CARD SOLUTIONS ED Mtg-Madsen 103-1511-558.31-01 124.66 Rayonier Cleanup Lunch-MM 103-1511-558.31-01 52.74 Rayonier Clnup Mtg-MM/BB 103-1511-558.31-01 98.18 Seminar Regist-Madsen 103-1511-558.43-10 445.00 Conf Regist-West 103-1511-558.43-10 257.24 Rayonier Mtg-Madsen 103-1511-558.43-10 48.25 Travel/Trng-Madsen 103-1511-558.43-10 347.78 Ferry Tickets-MM/BB 103-1511-558.43-10 13.40 Battelle -Northwest ADV PMT - BATTELLE PROJEC 103-1511-558.41-50 2,500.00 Dr. Daniel A. Underwood OLYMPUS PRESENTATION FOR 103-1511-558.41-50 1,650.00 PORT ANGELES CITY TREASURER Chamber Lunch-West 103-1511-558.43-10 12.00 Economic Development Economic Development Division Total: $12,216.83 ADVANCED TRAVEL DAHP Conf-Beery 103-1512-558.43-10 67.20 Economic Development Archaeologist Division Total: $67.20 Economic Development Department Total: $12,284.03 Economic Development Fund Total: $12,284.03 CENTURYTEL 5-6 a/c 300539444 107-5160-528.42-11 85.28 5-6 a/c 300509854 107-5160-528.42-11 96.37 K-15 Page 9 ,~ ~`-- `°--r"'z~ , ~, _ i ~; ~. f~~., City of Port Angeles City Council Expenditure Report From: S/10/2008 To: 5/23/2008 Date: 5/28/2008 Vendor Description Account Number Invoice Amount CENTURYTEL 5-6 a/c 406063845 107-5160-528.42-11 160.22 CLALLAM CNTY SHERIFF'S DEPT 1ST QTR 08 INTERLOCAL AGR 107-5160-528.51-01 20,677.32 COMMERCIAL CARD SOLUTIONS Head Set-Romberg 107-5160-528.31-14 432.87 Keyboards-Romberg 107-5160-528.31-60 209.92 Travel-Romberg 107-5160-528.43-10 95.51 PORT ANGELES POLICE DEPARTMENT Fingerprint Chgs-Thornock 107-5160-528.31-01 13.00 QWEST 5-2 a/c 3602020380301 B 107-5160-528.42-11 1,168.25 Pencom Pencom Division Total: $22,938.74 Pencom Department Total: $22,938.74 Pencom Fund Fund Total: $22,938.74 ADVANCED TRAVEL PU 276 & K-9-Nutter 120-5521-594.64-10 131.30 COMMERCIAL CARD SOLUTIONS Travel/new K9-Miller/Hill 120-5521-594.64-10 2,331.37 Return K-9-Gallagher 120-5521-594.64-10 721.16 K-9 Expenses-Miller 120-5521-594.64-10 1,609.01 RAY ALLEN MFG CO INC EQUIP FOR NEW CANINE RECD 120-5521-594.64-10 528.73 K-9 Program K-9 Program Division Total: $5,321.57 K-9 Program Department Total: $5,321.57 K-9 Program Fund Total: $5,321.57 BILL'S PLUMBING & HEATING INC SHANE PARK SANICANS 174-8221-574.31-01 215.00 BRASHER, DAVID G SOCCER REFEREE PAYMENT 174-8221-574.41-50 12.50 CAMBIER, TEAGAN SOCCER REFEREE PAYMENT 174-8221-574.41-50 25.00 CAPTAIN T'S CLOTHING & APPAREL 174-8221-574.31-01 154.77 CLOTHING&APPAREL 174-8221-574.31-01 159.11 COMMERCIAL CARD SOLUTIONS Ship copier back-Kochanek 174-8221-574.45-31 66.75 DETERMEYER, CARL SOCCER REFEREE PAYMENT 174-8221-574.41-50 137.50 DIGITAL IMAGING SOLUTIONS INC OFFICE MACHINES & ACCESS 174-8221-574.45-31 10.85 OFFICE MACHINES & ACCESS 174-8221-574.45-31 6.94 OFFICE MACHINES & ACCESS 174-8221-574.45-31 11.74 DOBYNS, THERESA SOCCER REFEREE PAYMENT 174-8221-574.41-50 600.00 RUNNEL, SEAN SOCCER REFEREE PAYMENT 174-8221-574.41-50 312.50 MCHENRY, MICHAEL L SOCCER REFEREE PAYMENT 174-8221-574.41-50 25.00 Emmanuel Flores REF INJURED PLAYER 174-8221-347.60-20 30.00 WASH SOFTBALL EQUIPMENT 174-8221-574.31-01 136.00 PIMENTEL, HENRY UMPIRE PAYMENT 174-8221-574.41-50 13.00 QUICKEL, ANTHONY SOCCER REFEREE PAYMENT 174-8221-574.41-50 175.00 QUICKEL, TREVOR JAMES SOCCER REFEREE PAYMENT 174-8221-574.41-50 125.00 RAMSEY, SCOTT UMPIRE PAYMENT 174-8221-574.41-50 220.00 ROONEY, RANDY L UMPIRE PAYMENT 174-8221-574.41-50 220.00 SWAIN'S GENERAL STORE INC SPORTING & ATHLETIC EQUIP 174-8221-574.31-01 649.36 THAYER, JEFFREY UMPIRE PAYMENT 174-8221-574.41-50 242.00 VASQUEZ, HUGO SOCCER REFEREE PAYMENT 174-8221-574.41-50 75.00 WESTER, JEFFREY M SOCCER REFEREE PAYMENT 174-8221-574.41-50 12.50 K- 16 • r Page 10 • .F°•6` •-orm<y> Date: 5/28/2008 rF-~~.~ ~ City of Port Angeles ~ '= ~ City Council Expenditure Report w~` r~~~; =•t~--"' From: 5/10/2008 To: 5/23/2008 Vendor Description Account Number Invoice Amount wHITTEN, BILL P UMPIRE PAYMENT 174-8221-574.41-50 44.00 Recreation Activities Sports Programs Division Total: $3,679.52 CAPTAIN T'S CLOTHING & APPAREL 174-8222-574.31-01 492.14 COMMERCIAL CARD SOLUTIONS Ship copier back-Kochanek 174-8222-574.45-31 66.75 DIGITAL IMAGING SOLUTIONS INC OFFICE MACHINES & ACCESS 174-8222-574.45-31 10.85 OFFICE MACHINES & ACCESS 174-8222-574.45-31 6.94 OFFICE MACHINES & ACCESS 174-8222-574.45-31 11.74 Bryan Paulson REFUND OF TOURNAMENT ENTR 174-8222-574.31-01 225.00 Steven Richardson PARTIAL REFUND OF TOURNEY 174-8222-574.31-01 150.00 mike Coombs TOURNAMENT ENTRY FEE REFU 174-8222-574.31-01 225.00 Recreation Activities Special Events Division Total: $1,188.42 AMERICAN RED CROSS-PA 1ST AID/CPR TRAINING 174-8224-574.43-10 125.60 ATBT MOBILITY 4-26 a/c 828708667 174-8224-574.42-10 26.09 COMMERCIAL CARD SOLUTIONS Rec Program Supplies-CK 174-8224-574.31-01 118.43 Rec Program Supplies-CK 174-8224-574.31-01 265.28 Rec Program Supplies-CK 174-8224-574.31-01 160.90 Rec Progam Supplies-CK 174-8224-574.31-01 73.86 Ship copier back-Kochanek 174-8224-574.45-31 66.75 DIGITAL IMAGING SOLUTIONS INC OFFICE MACHINES & ACCESS 174-8224-574.45-31 10.85 • OFFICE MACHINES & ACCESS 174-8224-574.45-31 6.92 OFFICE MACHINES & ACCESS 174-8224-574.45-31 11.67 PENINSULA DAILY NEWS Adv-PDN-Haywire 174-8224-574.44-10 97.65 Adv-PDN-Haywire 174-8224-574.44-10 125.55 Recreation Activities Youth/Family Programs Division Total: $1,089.55 Recreation Activities Department Total: $5,957.49 Recreational Activities Fund Total: $5,957.49 COMMERCIAL CARD SOLUTIONS Book/CD-Rinehart 310-7930-595.65-10 96.75 Capital Projects-Pub Wks GF-Street Projects Division Total: $96.75 CLALLAM TRANSIT SYSTEM GATEWAY BILLING-APRIL 310-7965-595.65-10 614,977.27 Capital Projects-Pub Wks ST-Multi-Modal Transp Ctr Division Total: $614,977.27 Capital Projects-Pub Wks Department Total: $615,074.02 Capital Improvement Fund Total: $615,074.02 BPA-POWER WIRES April Power Wire-EFT 401-0000-213.10-00 253,769.00 April Power Wire-EFT 401-0000-213.10-00 1,584,299.00 COMMERCIAL CARD SOLUTIONS Washers for Stock-CM 401-0000-141.40-00 582.50 Washers for Stock-CM 401-0000-237.00-00 -45.14 Security Camera-McCaughan 401-0000-237.00-00 -9.38 Sign-Light Ops-McCaughan 401-0000-237.00-00 -6.38 Window Blinds-Lt Ops-CM 401-0000-237.00-00 -64.39 Caution signs-McCaughan 401-0000-237.00-00 -23.05 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 2,412.98 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 47,751.28 K-17 Page 11 ,c~ ~` `'`-~"'~; Date: 5/28/2008 ~~~~ ~ , City of Port Angeles C,~ `=_ ~ City Council Expenditure Report ~~~'` • ••~~~-"~ From: 5/10/2008 To: 5/23/2008 Vendor Description Account Number Invoice Amount GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 354.47 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,508.93 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 84.10 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 239.13 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 192.00 BURNS, DAVID R UB CR REFUND-FINALS 401-0000-122.10-99 29.10 CRANDALL, THOMAS L OVERPAYMENT-1929 WESTVIEW 401-0000-122.10-99 20.40 HAHN, HERMAN UB CR REFUND-FINALS 401-0000-122.10-99 4.02 JOHN L SCOTT REAL ESTATE 2 OVERPAYMENT-132 E 11TH ST 401-0000-122.10-99 102.49 KAUTZ, GARY L UB CR REFUND-FINALS 401-0000-122.10-99 1.53 KEELEY, BRIAN M UB CR REFUND-FINALS 401-0000-122.10-99 33.67 MAYO, WILLIAM JASON & SUELLEN DEPOSIT REFUND 401-0000-122.10-99 125.00 O'KEEFFE, ARES W OVERPAYMENT-1802 W 6TH ST 401-0000-122.10-99 41.29 OSTERBERG, MAUREEN ROSE UB CR REFUND-FINALS 401-0000-122.10-99 199.40 PETiTJEAN, ALEX UB CR REFUND-FINALS 401-0000-122.10-99 102.33 RICHARDS, TALITHA G UB CR REFUND-FINALS 401-0000-122.10-99 134.36 RICHTER, ANDREA D UB CR REFUND-FINALS 401-0000-122.10-99 57.94 RIGG, JOHN OVERPAYMENT-612 W 10TH ST 401-0000-122.10-99 1.43 UNITED MARKETING OVERPAYMENT-2301 18TH D17 401-0000-122.10-99 46.47 oNICON, INC ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -271.25 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -23.08 ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -101.25 WASHINGTON (DRS), STATE OF April Power Wire-EFT 401-0000-213.10-00 1,584,299.00 April Power Wire-EFT 401-0000-213.10-00 -1,584,299.00 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,129.78 FASTENERS, FASTENING DEVS 401-0000-141.40-00 557.06 ~ Division Total: $1,893,235.74 Department Total: $1,893,235.74 CAPACITY PROVISIONING INC INet-Light Engineering 401-7111-533.42-12 225.24 COMMERCIAL CARD SOLUTIONS Elect Engr Spc Adv-Madsen 401-7111-533.44-10 427.00 Public Works-Electric Engineering-Electric Division Total: $652.24 CAPACITY PROVISIONING INC INet-Light Resource Mgt 401-7120-533.42-12 225.24 COMMERCIAL CARD SOLUTIONS Power Resource Adv-Madsen 401-7120-533.44-10 585.00 Pwr Rsrc Mgr Adv-Madsen 401-7120-533.44-10 427.00 EES CONSULTING INC WPAG 2008 APRIL SERVICES 401-7120-533.49-01 1,650.56 PHILIP D. LUSK Moving Expense Reimb 401-7120-533.49-90 2,500.00 Philip D. Lusk REIMBURSE INTERVIEW COSTS 401-7120-533.43-10 356.89 PUD #1 OF CLALLAM COUNTY Wheeling Chgs 1/08-3/08 401-7120-533.33-30 11,762.38 Public Works-Electric Power Systems Division Total: $17,507.07 ADVANCED TRAVEL Rocky Beach Dam-Hainstock 401-7180-533.43-10 50.55 WAC Rules Mtg-Peppard 401-7180-533.43-10 35.00 ANGELES PLUMBING INC BUILDING MAINT&REPAIR SER 401-7180-533.48-10 130.08 K-18 :7 • Page 12 C:f7 _. ~ ~-```'•~~~ Date: 5/28/2008 ~:~~,~',,, City of Port Angeles i - _-~ -i City Council Expenditure Report From: S/10/2008 To: 5/23/2008 Vendor Description Account Number Invoice Amount CAPACITY PROVISIONING INC INet-IT 401-7180-533.42-10 500.00 INet-Light 401-7180-533.42-12 1,658.05 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 11.57 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 18.60 COMMERCIAL CARD SOLUTIONS Security Camera-McCaughan 401-7180-533.31-01 121.10 Comm Ctr-McCaughan 401-7180-533.31-01 136.76 Window Blinds-Lt Ops-CM 401-7180-533.34-02 830.94 Caution signs-McCaughan 401-7180-533.34-02 297.45 Sign-Light Ops-McCaughan 401-7180-533.35-01 82.28 Call system-Light Ops-CM 401-7180-533.35-01 325.12 Direct TV/Service-Light 401-7180-533.42-10 102.03 Answer Svc-McCaughan 401-7180-533.42-10 93.00 Direct TV-Light ops-CM 401-7180-533.42-10 59.99 Ferry Passes-LH/GM-CH 401-7180-533.43-10 369.60 Online Trng-Peppard 401-7180-533.43-10 40.00 ESCI PUBLICATION/AUDIOVISUAL 401-7180-533.31-01 44.23 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 267.64 GREAT AMERICA LEASING CORP RENTAL OR LEASE SERVICES 401-7180-533.45-30 42.43 APRIL COPIER LEASE 401-7180-533.45-31 186.66 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 432.73 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 78.05 NORTH COAST ELECTRIC COMPANY CLEANING COMPOSITION/SOLV 401-7180-533.31-01 99.54 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 6.75 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.49-90 62.70 LAUNDRY/DRY CLEANING SERV 401-7180-533.49-90 62.70 OLYMPIC STATIONERS INC Card Tray/Stands 401-7180-533.31-01 0.58 oNlcoN, INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 3,015.20 ELECTRONIC COMPONENTS 401-7180-533.34-02 485.13 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 297.83 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,306.59 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 19.50 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 19.50 PORT ANGELES CITY LIGHT Water-Rowley 401-7180-533.31-01 7.98 Cookies/V1/ater-Klarr 401-7180-533.31-01 19.31 Pens-Peppard 401-7180-533.31-01 10.89 Tape-Williams 401-7180-533.31-20 12.94 Petroleum jelly-Williams 401-7180-533.31-20 10.78 Paintbrush-McCaughan 401-7180-533.31-20 0.64 PORT ANGELES CITY TREASURER Callout Meals-BR/LD 401-7180-533.31-01 59.00 • PORT ANGELES POWER EQUIPMENT EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 524.54 PUGET SAFETY EQUIPMENT INC CLOTHING & APPAREL 401-7180-533.31-01 18.43 QUILL CORPORATION OFFICE SUPPLY,INKS,LEADS 401-7180-533.31-01 27.12 _ K- 19 Page 13 6' ~ ~ `r'~'' • :~~~__ _ ~ I ~--- ~~- i T: Ru ` City of Port Angeles City Council Expenditure Report From: 5/10/2008 To: 5/23/2008 Date: 5/28/2008 Vendor Description Account Number Invoice Amount QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 213.22 QWEST 5-2 a/c 36041780953366 401-7180-533.42-10 44.09 5-5 a/c 36045295413538 401-7180-533.42-10 39.56 5-2 a/c 20620204119426 401-7180-533.42-10 65.05 RADIOSHACK ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 18.88 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 415.99 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 341.93 TESTING&CALIBRATION SERVI 401-7180-533.48-10 16.96 SANDERSON SAFETY SUPPLY CO FIRST AID & SAFETY EQUIP. 401-7180-533.35-01 93.37 SUNSET DO-IT BEST HARDWARE FUEL,OIL,GREASE, & LUBES 401-7180-533.31-01 24.79 HARDWARE,AND ALLIED ITEMS 401-7180-533.34-02 36.12 FASTENERS, FASTENING DEVS 401-7180-533.34-02 23.10 PIPE FITTINGS 401-7180-533.34-02 16.44 FASTENERS, FASTENING DEVS 401-7180-533.34-02 15.52 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 10.47 FASTENERS, FASTENING DEVS 401-7180-533.34-02 3.53 FASTENERS, FASTENING DEVS 401-7180-533.34-02 1.33 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 87.01 WAGNER-SMITH EQUIPMENT CO HAND TOOLS ,POW&NON POWER401-7180-533.35-01 101.96 BRUSHES (NOT CLASSIFIED) 401-7180-533.35-01 171.49 BRUSHES (NOT CLASSIFIED) 401-7180-533.35-01 196.08 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 629.70 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 815.89 WASHINGTON (DRS), STATE OF Statewide Pensioners 401-7180-533.20-30 200.16 WASHINGTON FIRE & SAFETY EQUIP FIRE PROTECTION EQUIP/SUP 401-7180-533.49-90 23.85 FIRE PROTECTION EQUIP/SUP 401-7180-533.49-90 23.85 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 325.96 Public Works-Electric Electric Operations Division Total: $15,937.81 Public Works-Electric Department Total: $34,097.12 Electric Utility Fund Fund Total: $1,927,332.86 FOWLER COMPANY, H D PIPE FITTINGS 402-0000-141.40-00 783.23 TOKAY SOFTWARE COMPUTERS,DP & WORD PROC. 402-0000-237.00-00 -32.76 Division Total: $750.47 Department Total: $750.47 AMSAN OLYMPIC SUPPLY WATER&SEWER TREATING CHEN402-7380-534.31-05 224.23 WATER&SEWER TREATING CHEN402-7380-534.31-05 224.23 ANGELES COMMUNICATIONS INC BUILDING MAINT&REPAIR SER 402-7380-534.48-10 83.25 BANK OF NEW YORK PORANGWAT03 Adm Fee 402-7380-534.41-50 203.35 CAPACITY PROVISIONING INC tNet-Water 402-7380-534.42-12 356.82 CH2M HILL INC WATER PLAN UPDATE 402-7380-534.41-50 10,414.53 COMMERCIAL CARD SOLUTIONS Reference Book-DeFrang 402-7380-534.31-01 119.22 Dictionary-Hanley 402-7380-534.31-01 12.46 K-20 • • Page 14 ,F;~` .,~T,,,rye. ~ .. ~~~, 1 ' ~'I _..~.,, ,mom,; r'~:.~-;;~~"` • •': City of Port Angeles City Council Expenditure Report From: 5/10/2008 To: 5/23/2008 Date: 5/28/2008 Vendor Description Account Number Invoice Amount COMMERCIAL CARD SOLUTIONS Conf Reg-Puntenney 402-7380-534.43-10 95.00 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 402-7380-534.41-50 233.00 FCS GROUP WATER COST OF SVC STUDY 402-7380-534.41-50 1,947.50 HACH COMPANY WATER&SEWER TREATING CHEN402-7380-534.31-05 25.60 LAB EQUIP,BIO,CHEM,ENVIR 402-7380-534.31-20 2,831.66 LAB EQUIP,BIO,CHEM,ENVIR 402-7380-534.31-20 177.78 HD SUPPLY WATERWORKS, LTD MANAGEMENT SERVICES 402-7380-534.41-50 5,008.00 HEARTLINE HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 116.86 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 233.71 KAMAN INDUSTRIAL TECHNOLOGIES HOSES, ALL KINDS 402-7380-534.31-20 130.08 NORTH COAST ELECTRIC COMPANY AUTO & TRUCK MAINT. ITEMS 402-7380-534.31-20 616.47 OLYMPIC LAUNDRY & DRY CLEANERS RAGS,SHOP TOWELS,WIPING 402-7380-534.31-01 60.70 PUD #1 OF CLALLAM COUNTY Service @ Reservoir Rd 402-7380-534.47-10 87.67 QwEST 5-2 a/c 36041750797586 402-7380-534.42-10 41.92 RADIOSHACK RADIO ~ TELECOMMUNICATION 402-7380-534.31-20 27.09 SHOTWELL CORP, JONATHAN SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 8.13 SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 8.13 SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 3.25 • SUNSET DO-IT BEST HARDWARE HAND TOOLS ,POW&NON POWER402-7380-534.35-01 22.12 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 16.41 FERTILIZERS & SOIL CONDTN 402-7380-534.31-01 20.90 HARDWARE,AND ALLIED ITEMS 402-7380-534.35-01 92.00 HARDWARE,AND ALLIED ITEMS 402-7380-534.35-01 28.52 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 41.89 AIR CONDITIONING & HEATNG 402-7380-534.31-20 65.09 TOKAY SOFTWARE COMPUTERS,DP & WORD PROC. 402-7380-534.48-02 422.76 TWISS ANALYTICAL LABORATORIES TESTING&CALIBRATION SERVI 402-7380-534.41-50 151.80 UTILITIES UNDERGROUND LOC CTR APRIL LOCATES 402-7380-534.48-10 1.20 VERIZON WIRELESS 4-28 a/c 271138138-00005 402-7380-534.42-10 116.60 Public Works-Water Water Division Total: $24,269.93 Public Works-Water Department Total: $24,269.93 Water Fund Fund Total: $25,020.40 ENECON CORP PUMPS & ACCESSORIES 403-0000-237.00-00 -39.90 NCL NORTH CENTRAL LABORATORIES Filter/Detergent 403-0000-237.00-00 -37.71 Division Total: -$77.61 Department Total: -$77.61 ANGELES MILLWORK & LUMBER CO FASTENERS; FASTENING DEVS 403-7480-535.31-20 2.23 BANK OF NEW YORK PORANGWAT03 Adm Fee 403-7480-535.41-50 100.15 BEST ACCESS SYSTEMS HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 524.85 SHIPPING AND HANDLING 403-7480-535.42-10 13.86 CAPACITY PROVISIONING INC INet-Wastewater 403-7480-535.42-12 654.17 COMMERCIAL CARD SOLUTIONS Turbidity Standards-CR 403-7480-535.31-01 119.67 K-21 Page 15 6i ",~F-...rat?;. ,~.~- \L~,J Date:S/28/2008 ~,;~~ ~~ City of Port Angeles ~ ' -=: - ~ City Council Expenditure Report ••- From: S/10/2008 To: 5/23/2008 • Vendor Description Account Number Invoice Amount COMMERCIAL CARD SOLUTIONS Airfare-Puntenney 403-7480-535.43-10 304.00 WWTP Opr Adv-Madsen 403-7480-535.44-10 200.00 WWTP OprRdv-Madsen 403-7480-535.44-10 125.00 CORRECT EQUIPMENT PUMPS & ACCESSORIES 403-7480-535.31-20 1,003.58 ENECON CORP PUMPS & ACCESSORIES 403-7480-535.31-20 514.90 FCS GROUP WASTEWATER COST STUDY 403-7480-535.41-50 1,947.50 GROSS'S NURSERY & FLORIST NURSERY STOCK & SUPPLIES 403-7480-535.31-20 40.63 NCL NORTH CENTRAL LABORATORIES Filter/Detergent 403-7480-535.31-01 486.61 QWEST 5-2 a/c 36041701900806 403-7480-535.42-10 43.90 5-2 a/c 36041705911968 403-7480-535.42-10 41.92 5-8 a/c 36056503656966 403-7480-535.42-10 39.56 UNITED PARCEL SERVICE Shipping Chgs pe 5-3 403-7480-535.42-10 27.91 UTILITIES UNDERGROUND LOC CTR APRIL LOCATES 403-7480-535.41-50 1.20 VERIZON WIRELESS 4-28 a/c 271138138-00005 403-7480-535.42-10 42.27 Public Works-WW/Stormw Wastewater Division Total: $6,233.91 Public Works-WW/Stormwtr Department Total: $6,233.91 Wastewater Fund Fund Total: $6,156.30 COMMERCIAL CARD SOLUTIONS Laptop Battery-Puntenney 404-0000-237.00-00 -9.35 Division Total: -$9.35 • Department Total: -$9.35 ANGELES MILLWORK & LUMBER CO SUPPLIES 404-7580-537.31-01 16.04 CAPACITY PROVISIONING INC INet-Solid Waste-Corp Yd 404-7580-537.42-12 187.00 COMMERCIAL CARD SOLUTIONS Donuts Corp Yd Crew-Fried 404-7580-537.31-01 15.96 Laptop Battery-Puntenney 404-7580-537.31-60 120.60 FCS GROUP COLLECTIONS COST STUDY 404-7580-537.41-51 1,947.50 FRESH DESIGN ARCHITECT&OTHER DESIGN 404-7580-537.44-10 225.00 PORT ANGELES CITY TREASURER Chair Mat-Freilich 404-7580-537.31-01 37.93 SWAIN'S GENERAL STORE INC SUPPLIES 404-7580-537.31-01 24.78 SUPPLIES 404-7580-537.31-01 13.62 SUPPLIES 404-7580-537.31-01 17.20 Public Works-Solid Waste Solid Waste-Collections Division Total: $2,605.63 Public Works-Solid Waste Department Total: $2,605.63 Solid Waste-Collections Fund Total: $2,596.28 ANGELES MILLWORK & LUMBER CO HARDWARE,AND ALLIED ITEMS 405-7538-537.31-20 10.84 CAPACITY PROVISIONING INC INet-Transfer Station 405-7538-537.42-12 187.00 COMMERCIAL CARD SOLUTIONS Wkshp Regist-McCabe 405-7538-537.43-10 325.00 FCS GROUP TRANSFER STATION COST STU 405-7538-537.41-50 1,947.50 Sonja Coventon MILEAGE REIMBURSEMENT 405-7538-537.43-10 100.49 PORT ANGELES CITY TREASURER Refreshments-Freilich 405-7538-537.49-01 21.85 QWEST 5-5 a/c 36045222451456 405-7538-537.42-10 39.56 • 5-5 a/c 3604528100532B 405-7538-537.42-10 39.56 SEQUIN GAZETTE, THE COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 331.50 K-22 Page 16 6 ~.~e71~::+ ~y- - -,>~ Date: 5/28/2008 ,~ -~ ~ ~ City of Port Angeles ~~ _ -~' City Council Expenditure Report r ' ,.x,~~"' From: 5/10/2008 To: 5/23/2008 ~:: Vendor TAYLOR-SPARKS REFRIGERATION INC USDA APHIS Public Works-Solid Waste ANALYTICAL RESOURCES INC NORTHWESTERN TERRITORIES INC OLYMPIC STATIONERS INC Public Works-Solid Waste ADVANCED TRAVEL COMMERCIAL CARD SOLUTIONS Timberline Newspaper Public Works-WW/Stormw COMMERCIAL CARD SOLUTIONS • ADVANCED TRAVEL COMMERCIAL CARD SOLUTIONS GE HEALTHCARE SERVICES LIFE ASSIST OLYMPIC MEDICAL CENTER OLYMPIC OXYGEN VERIZON WIRELESS Fire Department Description Account Number ENVIRONMENTAL&ECOLOGICAL 405-7538-537.48-10 MANAGEMENT SERVICES 405-7538-537.41-50 SW -Transfer Station Division Total: ENVIRONMENTAL&ECOLOGICAL 405-7585-537.41-50 APRIL SERVICES 405-7585-537.41-50 Office Supplies 405-7585-537.44-10 Solid Waste-Landfill Division Total: Public Works-Solid Waste Department Total: Solid Waste-LF/Trf Stn PS Partnership Forum-SS Class Regist-Neal PDF Converter-Brooks PUBLIC INFORMATION AD Stormwater Public Works-WW/Stormwtr Fund Total: 406-7412-594.43-10 406-7412-538.43-10 406-7412-594.31-60 406-7412-538.41-50 Division Total: Department Total: Stormwater Fund Blood Prsr Cuff-Bogues Stethoscope-Bogues Computer Power Supply-KB Battery Packs/Defib-Dubuc EMS Conf-Montana Blood Prsr Cuff-Bogues Stethoscope-Bogues Computer Power Supply-KB Battery Packs/Defib-Dubuc Printer Battery-Bogues ENGINGEERING SERVICES HOSP SURG ACCES & SUNDRIS SALE SURPLUS/OBSOLETE OXYGEN 5-10 a/c 571099962-00001 Medic I Fire Department Medic 1 Utility Fund Total: 409-0000-237.00-00 409-0000-237.00-00 409-0000-237.00-00 409-0000-237.00-00 Division Total: Department Total: 409-6025-526.43-10 409-6025-526.31-01 409-6025-526.31-01 409-6025-526.31-01 409-6025-526.31-01 409-6025-526.31-01 409-6025-526.41-50 409-6025-526.31-01 409-6025-526.31-13 409-6025-526.31-01 409-6025-526.42-10 Division Total: Department Total: Fund Total: Invoice Amount 2,319.76 8,095.98 $13,419.04 25.00 90.00 -0.03 $114.97 $13, 534.01 $13,534.01 75.75 160.00 227.93 125.00 $588.68 $588.68 $588.68 -6.47 -3.06 -26.54 -14.70 -$ 50.77 -$50.77 623.00 83.52 39.49 342.44 189.70 86.70 165.04 178.76 108.88 23.70 49.81 $1,891.04 $1,891.04 $1,840.27 INSPECTOR GASKET CITY REBATE 421-7121-533.49-86 72.00 Charles L Adams CITY REBATE 421-7121-533.49-86 50.00 Emilio Stetani CITY REBATE 421-7121-533.49-86 25 00 Gerald L Smith CITY REBATE 421-7121-533.49-86 . 75.00 Henry warren CITY REBATE 421-7121-533.49-86 50.00 Jessica Egnew CITY REBATE 421-7121-533.49-86 50.00 K-23 Page 17 ~~ i:F7fll . „c w>, Date: S/28/2008 ~,~~ ;`~ City of Port Angeles ' ~ ~~',~' City Council Expenditure Report ~`''~~~,.1+~~ From: S/10/2008 To: 5/23/2008 Vendor Description Account Number Invoice Amount Richard Jensen CITY REBATE 421-7121-533.49-86 50.00 NIAGRA CONSERVATION CORP CITY REBATE 421-7121-533.49-86 265.00 Public Works-Electric Conservation Loans Division Total: $637.00 Public Works-Electric Department Total: $637.00 Conservation Fund Total: $637.00 BUILDERS EXCHANGE OF WA INC SUBSTATION MONITORING AD 451-7188-594.65-10 45.00 Public Works-Electric Electric Projects Division Total: $45.00 Public Works-Electric Department Total: $45.00 Electric Utility CIP Fund Total: $45.00 CH2M HILL INC WATER PLAN UPDATE 452-7388-594.41-50 5,171.26 WATER PLAN UPDATE 452-7388-594.41-50 195.46 COMMERCIAL CARD SOLUTIONS Travel-Bloor 452-7388-594.43-10 136.24 Travel-Bloor 452-7388-594.43-10 136.24 IMCO GENERAL CONSTRUCTION CONSTRUCTION SERVICES,HEA 452-7388-594.65-10 115,207.49 RICK'S PLACE PAWTP LUNCH WORK SESSION 452-7388-594.31-01 37.90 USA BLUEBOOK Stenner Digital Pump 452-7388-594.65-10 773.21 Stenner Digital Pump 452-7388-594.65-10 -758.93 WENGLER SURVEYING & MAPPING MONUMENT RERPLACEMENT 452-7388-594.41-50 510.00 Public Works-Water Water Projects Division Total: $121,408.87 Public Works-Water Department Total: $121,408.87 Water Utility CIP Fund Total: $121,408.87 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 85.69 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 18.86 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 13.44 CLEMENT COMMUNICATIONS, INC SECURITY,FIRE,SAFETY SERV 501-0000-237.00-00 -20.98 ~ COMMERCIAL CARD SOLUTIONS Parts-Vehicle Repairs-LH 501-0000-237.00-00 -21.18 Fire Xtnguishers-Kochanek 501-0000-237.00-00 -30.36 CSK AUTO INC (SCHUCK'S) AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 75.01 ' AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 75.01 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 51.77 IBS INCORPORATED AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 214.97 KAMAN INDUSTRIAL TECHNOLOGIES HOSES, ALL KINDS 501-0000-141.40-00 227.78 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 32.76 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 34.63 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 13.35 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 13.96 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 32.86 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 -15.36 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 87.01 PETTIT OIL COMPANY Unleaded 501-0000-141.20-00 9,642.00 Unleaded 501-0000-141.20-00 10,587.93 Diesel 501-0000-141.20-00 671.29 K-24 • • Page 18 _F,"~ ~~ e_aw, I - i ~; >.x.~.-'' City of Port Angeles City Council Expenditure Report From: S/10/2008 To: 5/23/2008 Date: 5/28/2008 Vendor Description Account Number Invoice Amount PETTIT OIL COMPANY Bio Diesel 501-0000-141.20-00 12,176.97 Division Total: $33,967.41 Department Total: $33,967.41 ANGELES MILLWORK ~ LUMBER CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 15.14 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 108.05 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 106.76 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 8.65 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 30.49 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 9.50 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 52.96 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 37.22 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.86 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 138.44 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 32.98 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 21.92 BRIM TRACTOR COMPANY INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 3,066.85 CHEVRON USA GASOLINE PURCHASE 501-7630-548.32-10 67.29 GASOLINE PURCHASE 501-7630-548.32-10 98.81 • GASOLINE PURCHASE 501-7630-548.32-10 25.61 GASOLINE PURCHASE 501-7630-548.32-10 27.83 GASOLINE PURCHASE 501-7630-548.32-10 96.89 GASOLINE PURCHASE 501-7630-548.32-10 16.36 GASOLINE PURCHASE 501-7630-548.32-10 28.85 CLEMENT COMMUNICATIONS, INC SECURITY,FIRE,SAFETY SERV 501-7630-548.31-01 270.73 COMMERCIAL CARD SOLUTIONS Fire Xtnguishers-Kochanek 501-7630-548.31-01 391.81 Gas/Pool car-Hagar 501-7630-548.32-10 27.72 Gas/Pool car-Hagar 501-7630-548.32-10 33.92 Parts-Vehicle Repairs-LH 501-7630-548.34-02 273.29 CSK AUTO INC (SCHUCK'S) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -346.93 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 101.20 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -250.31 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -90.74 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -136.91 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -27.10 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 220.98 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 126.29 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 42.54 AUTO SHOP EQUIPMENT & SUP 501-7630-548.34-02 72.03 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 41.18 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 220.21 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -15.00 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 32.32 K-25 Page 19 ,~~~~. ~_:pa 1i,~. ,~; ~~.~~`~ City of Port Angeles 1= _ City Council Expenditure Report ~~ ~..~ ` .r.~rr.~4' From: 5/10/2008 To: 5/23/2008 Date: 5/28/2008 Vendor Description Account Number Invoice Amount CSK AUTO INC (SCHUCK'S) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 103.85 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.06 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 43.35 FAR-WEST MACHINE & HYDRAULICS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 625.42 FERRELLGAS INC FUEL,OIL,GREASE, & LUBES 501-7630-548.32-12 623.30 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 273.43 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 20.89 LINCOLN INDUSTRIAL CORP AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 28.44 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 4.31 MATCO TOOLS AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 60.70 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 30.62 HURRAY MOTORS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 255.83 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 17.69 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 45.03 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 33.59 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -41.83 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 61.73 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -10.84 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.63 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 14.08 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 30.87 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 41.40 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 440.37 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,522.56 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 145.81 PAPE' MATERIAL HANDLING AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 388.91 PENINSULA TOWING EXTERNAL LABOR SERVICES 501-7630-548.48-10 114.90 PETTIT OIL COMPANY Fuel-EQ0028 501-7630-548.32-10 57.96 Fuel-E00029 501-7630-548.32-10 129.22 Fuel-EQ0034 501-7630-548.32-10 279.00 Fuel-E00035 501-7630-548.32-10 41.91 Fuel-E00036 501-7630-548.32-10 304.25 Fuel-E00040 501-7630-548.32-10 131.12 Fuel-EQ0042 501-7630-548.32-10 116.25 Fuel-E00043 501-7630-548.32-10 116.25 Fuel-EQ0044 501-7630-548.32-10 283.17 Fuel-E00045 501-7630-548.32-10 382.00 Fuel-E00046 501-7630-548.32-10 295.85 Fuel-E00047 501-7630-548.32-10 249.59 Fuel-EQ0048 501-7630-548.32-10 243.62 Fuel-E00053 501-7630-548.32-10 395.54 Fuel-EQ0054 501-7630-548.32-10 149.86 K-26 • • Page 20 ~> ~~-F~,,_. ~ ~~~° Cit f P t A l Date: 5/28/2008 y o or nge es .~ City Council Expenditure Report ...t.~- From: S/10/2008 To: 5/23/2008 Vendor Description Account Number Invoice Amount PETTIT OIL COMPANY Fuel-EQ0088 501-7630-548.32-10 349.54 Fuel-E00089 501-7630-548.32-10 287.80 Fuel-EQ0095 501-7630-548.32-10 156.79 Fuel-EQ0138 501-7630-548.32-10 90.80 Fuel-E00139 501-7630-548.32-10 82.78 Fuel-EQ1831 501-7630-548.32-10 38.21 Fuel-EQ4101 501-7630-548.32-10 276.28 Fuel-EQ4102 501-7630-548.32-10 155.49 Fuel-EQ4103 501-7630-548.32-10 147.92 Fuel-E04104 501-7630-548.32-10 340.39 Fuel-EQ4105 501-7630-548.32-10 267.57 Fuel-EQ4200 501-7630-548.32-10 192.43 Fuel-EQ4201 501-7630-548.32-10 173.31 Fuel-EQ4327 501-7630-548.32-10 87.91 Fuel-E04900 501-7630-548.32-10 160.91 Fuel-EQ5106 501-7630-548.32-10 266.94 Fuel-EQ5107 501-7630-548.32-10 248.91 Fuel-EQ5202 501-7630-548.32-10 98.00 Fuel-EQ5425 501-7630-548.32-10 138.95 Fuel-EQ5426 501-7630-548.32-10 13.34 Fuel-EQ6101 501-7630-548.32-10 179.81 Fuel-EQ6102 501-7630-548.32-10 72.77 Fuel-EQ6103 501-7630-548.32-10 235.75 Fuel-E06104 501-7630-548.32-10 245.94 Fuel-EQ6105 501-7630-548.32-10 244.57 Fuel-EQ6106 501-7630-548.32-10 135.93 Fuel-EQ6902 501-7630-548.32-10 46.39 Fuel-EQ7203 501-7630-548.32-10 131.42 Fuel-EQ1921 501-7630-548.32-11 124.66 Fuel-EQ5800 501-7630-548.32-11 153.19 Fuel-EQ5903 501-7630-548.32-11 18.70 PORT ANGELES FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 62.11 EXTERNAL LABOR SERVICES 501-7630-548.34-02 108.40 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 45.55 PORT ANGELES POLICE DEPARTMENT Pool car gas-OConnor 501-7630-548.32-10 23.00 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 14.04 PUBLIC FLEET MANAGERS ASSN MEMBERSHIPS 501-7630-548.49-90 100.00 RICHMOND 2-WAY RADIO EXTERNAL LABOR SERVICES 501-7630-548.48-10 225.47 EXTERNAL LABOR SERVICES 501-7630-548.48-10 276.42 EXTERNAL LABOR SERVICES 501-7630-548.48-10 93.77 RADIO & TELECOMMUNICATION 501-7630-548.48-10 292.68 RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.18 K-27 Page 21 ~` "-"'~'~? Date: 5/28/2008 ~.,~_- r, _~ _ ~; City of Port Angeles -= --1 City Council Expenditure Report ~~ ~~ ~~ . From: S/10/2008 To: 5/23/2008 ~ • Vendor Description Account Number Invoice Amount RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 8.97 SNAP-ON TOOLS - CHUGGER DEANE AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 90.95 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 133.85 ' AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 215.72 SUNSET DO-IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 22.03 UNITED PARCEL SERVICE Shipping Chgs pe 5-3 501-7630-548.42-10 6.32 WESTERN EQUIPMENT DISTRIB INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 49.03 WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 33.70 Public Works-Equip Svcs Equipment Services Division Total: $21,036.97 Public Works-Equip Svcs Department Total: $21,036.97 Equipment Services Fund Total: $55,004.38 COMMERCIAL CARD SOLUTIONS Bar Code Labels-Brooks 502-0000-237.00-00 -3.65 Switch &Cable-Harper 502-0000-237.00-00 -8.40 Division Total: -$12.05 Department Total: -$12.05 ANGELES COMMUNICATIONS INC CABLE RUNWAY PARTS/INSTAL 502-2081-518.41-50 651.77 COMMERCIAL CARD SOLUTIONS Bar Code Labels-Brooks 502-2081-518.31-01 47.15 Printer Drum Kit-Brooks 502-2081-518.31-01 165.13 CD Cases-Brooks 502-2081-518.31-01 16.25 • Ducting/Comp Room-Brooks 502-2081-518.31-01 41.79 Ducting/Comp Room-Brooks 502-2081-518.31-01 6.21 Utility Cart-Harper 502-2081-518.31-01 217.79 Web Camera-Harper 502-2081-518.31-01 103.01 Braket-Brooks 502-2081-518.31-01 0.94 Phone Cords-Harper 502-2081-518.31-01 9.72 Fans-Harper 502-2081-518.31-01 157.18 ' Crdlss Mouse-Harper 502-2081-518.31-01 97.56 ~ Data Tapes-Brooks 502-2081-518.31-60 498.81 i, Thumb drive-Brooks 502-2081-518.31-60 14.08 ~ Switch &Cable-Harper 502-2081-518.31-60 108.35 Spkr, Etc Video Conf-GB 502-2081-518.31-60 260.17 Battery BU/Corp Yd-Brooks 502-2081-518.31-60 43.29 PDF Converter-Brooks 502-2081-518.31-60 171.59 Software License-Brooks 502-2081-518.41-50 216.71 UNITED PARCEL SERVICE Shipping Chgs pe 5-3 502-2081-518.31-01 6.22 Finance Department Information Technologies Division Total: $2,833.72 Finance Department Department Total: $2,833.72 Information Technology Fund Total: $2,821.67 MEDICAL REIMBURSEMENT 503-1631-517.46-30 28.54 MEDICAL REIMBURSEMENT 503-1631-517.46-30 33.29 • MEDICAL REIMBURSEMENT 503-1631-517.46-30 50.45 MEDICAL REIMBURSEMENT 503-1631-517.46-30 32.14 K-28 Page 22 • -~ ~ ~~`-~''`~?- ~~~„ Date: 5/28/2008 City of Port Angeles 1 -- ~ -~ .: City Council Expenditure Report - ~~_~~ '~':...*~~"` From: 5/10/2008 Tor 5/23/2008 Vendor PORT ANGELES CITY TREASURER Self Insurance CAMERA CORNER GELLOR INSURANCE INC WASHINGTON (L&I), STATE OF Self Insurance DAVID BREWER PAT DEJA Self Insurance PA DOWNTOWN ASSN CAPACITY PROVISIONING INC COMMERCIAL CARD SOLUTIONS DIGITAL IMAGING SOLUTIONS INC OLYMPIC STATIONERS INC PORT ANGELES AUTO GLASS SWAIN'S GENERAL STORE INC Esther Webster/Fine Arts Description MEDICAL REIMBURSEMENT MEDICAL REIMBURSEMENT MEDICAL REIMBURSEMENT Refreshments-Sellin Other Insurance Programs SD CAND, BATTERIES WORK COMP PREMIUM AUDIT 1ST QTR SELF INSURED Worker's Compensation INHOUSE CLAIM SETTLEMENT INHOUSE CLAIM SETTLEMENT Comp Liability Self Insurance Self-Insurance Fund APRIL DECAL SALES RECEIPT APRIL PBIA RECEIPTS APRIL FIRST ST PLAZA RECE Off Street Parking Fund INet-Fine Arts Center Ship copier back-Kochanek OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS OFFICE MACHINES & ACCESS Indexes Sheet Protectors Glass Paint Bracket, key Tape/Staples Paint Glue/Polyurethane Paint Esfher Webster/Fine Arts Esther Webster/Fine Arts Account Number 503-1631-517.46-30 503-1631-517.46-30 503-1631-517.46-30 503-1631-517.41-51 Division Total: 503-1661-517.49-09 503-1661-517.41-50 503-1661-517.49-50 Division Total: 503-1671-517.49-98 503-1671-517.49-98 Division Total: Department Total: Fund Total: 650-0000-231.91-00 650-0000-231.92-00 650-0000-231.93-00 Division Total: Department Total: Fund Total: 652-8630-575.42-12 652-8630-575.45-31 652-8630-575.45-31 652-8630-575.45-31 652-8630-575.45-31 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-01 Division Total: Department Total: Invoice Amount 99.37 30.95 89.53 21.18 $385.45 51.92 1,608.00 22,946.06 $24,605.98 500.00 81.31 $581.31 $25,572.74 $25,572.74 437.42 4,893.65 4, 758.96 $10,090.03 $10,090.03 $10,090.03 172.00 66.75 10.85 6.94 11.74 6.09 14.44 11.19 11.43 15.15 15.15 16.92 11.64 11.53 $381.82 $381.82 Esther Webster Fund Fund Total: $381.82 EMPLOYEES ASSOCIATION P/R Deductions pe 5-18 920-0000-231.55-30 440.00 LEOFF P/R Deductions pe 5-4 920-0000-231.51-21 20,230.06 • OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 5-4 920-0000-231.56-20 169.85 P/R Deductions pe 5-4 920-0000-231.56-20 838.82 OFFICE OF SUPPORT ENFORCEMENT-C<P/R Deductions pe 5-4 920-0000-231.56-20 16.15 K-29 Page 23 r.a' _ crax:~ Date: 5/28/2008 ~~~,~ ~ City of Port Angeles City Council Expenditure Report ~~ ~~ ~''~~_%=~`' From:S/10/2008 To:S/23/2OO8 Vendor Description Account Number PERS P/R Deductions pe 5-4 920-0000-231.51-10 P/R Deductions pe 5-4 920-0000-231.51-11 P/R Deductions pe 5-4 920-0000-231.51-12 TEAMSTERS LOCAL 589 P/R Deductions pe 5-18 920-0000-231.54-10 UHEAA P/R Deductions pe 5-18 920-0000-231.56-30 UNITED WAY (PAYROLL) P/R Deductions pe 5-18 920-0000-231.56-10 VOLUNTEER FIRE ASSOCIATION P/R Deductions pe 5-18 920-0000-231.55-20 WSCFF/EMPLOYEE BENEFIT TRUST P/R Deductions pe 5-18 920-0000-231.53-20 Division Total: Department Total: Payroll Clearing Fund Total: Totals for check period From: 5/10/2008 To: 5/23/2008 Invoice Amount 9,309.28 7,479.31 32,866.21 3,020.00 581.81 414.00 16.00 1,575.00 $76,956.49 $76,956.49 $76,956.49 $2, 983, 008.76 • r K-30 Page 24 • • • DATE: June 3, 2008 TO: CITY COUNCIL ~ r.. , ~ ~ ;., ~: Fltolvl: Becky J. Upton, City Clerk SUBJECT: Acceptance of 2007-2009 Washington State Archives Local Records Grant Summary: The City of Port Angeles has been awarded a 2007-2009 Washington State Archives Local Records Grant in the amount of $5,000. Recommendation: Authorize the City Manager to sign the Grant Agreement with the State of Washington, Office of the Secretary of State, Division of Archives and Records Management, as well as the Interlocal Agreement for Document Preparation and Imaging Services. Background /Analysis: The City Clerk's office recently submitted an application fora 2007- 2009 Washington State Archives Local Records Grant in order to complete the microfilming of various land use records from the Department of Community & Economic Development. Notice was received from Sam Reed, Secretary of State, that an award in the amount of $5,000 was approved for the City of Port Angeles. Most of the land use records are considered to be archival, and State standards dictate that archival records be microfilmed. The microfilm is then stored at the State Archives. Under the grant agreement, the State's Document Preparation and Imaging Services Division will do all of the microfilming work. The grant-funded project must be complete by May 31, 2009. We are pleased to again be the recipient of grant funding from Washington State Archives. It is recommended that the City Manager be authorized to sign the Grant Agreement with the State of Washington, Office of the Secretary of State, Division of Archives and Records Management, as well as the Interlocal Agreement for Document Preparation and Imaging Services. Copies of the agreements are attached for your reference. Attachments K-31 • K-32 Grant ID No. 07NW098E OSOS Grant No. G-3897 • GRANT AGREEMENT BETWEEN THE STATE OF WASHINGTON, OFFICE OF THE SECRETARY OF STATE, DIVISION OF ARCHIVES AND RECORDS MANAGEMENT, And THE CITY OF PORT ANGELES This Grant Agreement ("Agreement") is entered into between the State of Washington, Office of the Secretary of State, Archives and Records Management Division ("Agency"), and the City of Port Angeles, 321 East 5`h Street, Port Angeles, WA 98362 ("Grantee"). PURPOSE The purpose of this Agreement is to support local public records management and preservation efforts, as authorized under RCW 36.22.175. STATEMENT OF WORK The Grantee will provide services, staff, and otherwise do all things necessary for or incidental to the pertormance of work set forth below: The Grantee will perform the work included in the Grantee's application signed on July 13, 2007and set forth in the Award Determination form, which is attached as Exhibit A and incorporated herein by reference. As of condition of award acceptance, scanning, microfilming, Imaging Services (IS), Washington State Archives, a division of the Office of the Secretary of State, must perform microfilm duplication and related services. IS may decline services based on business requirements, in which case, Grantee may contract with outside vendors. When using outside vendors, Grantee is responsible for ensuring all files and data meet the specifications required to create security microfilm and host digital records in the Digital Archives. The Washington State Archives Grant Program requires the narrative and financial components of program progress reports be completed during the project period. Documentation of expenditures and bids are required. The Grantee shall submit two reports to each individual listed below: Jerry Handfield Julie Woods, Coordinator State Archivist Local Records Grant Program Washington State Archives Washington State Archives 1129 Washington St SE 1129 Washington Street SE Olympia, WA 90504-0238 Olympia, WA 98504-0238 The first report due on or before December 15, 2008, is an in#erim project report, which must detail the activities performed or in progress toward the successful completion of the work described in the application and Exhibit A. The second report due on or before May 31, 2009, is a final report, and must provide a complete ~~. summary of the project and of all grant activities described in the application and Exhibit A. The report MUST include a separate itemized list of costs incurred, and copies of receipts, invoices, and payroll records. PERIOD OF PERFORMANCE Subject to its other provisions, the period of performance of this Agreement shall commence on the • date of execution and be completed on May 31, 2009, unless otherwise terminated as provided herein. PAYMENT In consideration for the work conducted as described in the application and Exhibit A, the Age y agrees to reimburse the Grantee in amount not to exceed $5,000. The Grantee will receive ei~ty 33 Page 1 of 4 Grant ID No. 07NW098E OSOS Grant No. G-3897 percent (80%) of the grant amount as the first grant payment within thirty (30) calendar days of • submission of the signed Agreement. The remaining grant funds, up to the final twenty percent (20%) of the grant award, will be distributed after completion of the project .and upon submission and approval of the final report due May 31, 2009. A check for unexpended previously forwarded grant monies and unexpended interest earned on those monies must be returned to the Washington State Archives within sixty (60) calendar days of completion of the project. Costs incurred prior to the effective date of the Agreement shall be disallowed under the Grant. Should the Grantee incur costs prior to the effective date of the Grant Agreement, it does so at its own risk. RECORDS MAINTENANCE AND MONITORING PROJECTS FOR PROGRAM AND FISCAL COMPLIANCE The Grantee must comply with the accounting and auditing requirements set forth in WAC 434-670-070 and WAC 434-670-080 (statutory authority RCW 36.22.175 (1)). Specific accounting requirements for the Local Records Grant Program include but are not limited to: • Grant money must be deposited in an auditable, interest-bearing account. Interest received must be applied to the project or returned to the Agency. • The Grantee must submit, with the final report, an itemized list of costs incurred, with copies of receipts, invoices, and payroll records, etc., to substantiate all figures. • All changes to the approved project (project scope, budget, personnel), must be requested in writing to, and approved by the State Archivist. • Grant work must be monitored in progress. Agency staff may visit the work site for review at any time during the project. • The Grantee must adhere to local and state bid requirements. INDEPENDENT CAPACITY AND INDEMNIFICATION The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. Each party to this Agreement shall be responsible for its own acts and/or omissions and those of its officers, employees, and agents. BUDGET REVISIONS Budget revisions described in the application and Exhibit A are permitted with written approval from the Washington State Archivist. TERMINATION Either party may terminate this Agreement upon a thirty (30) calendar day written notice to the other party. If this Agreement is terminated, the parties shall be liable for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. TERMINATION FOR CAUSE If for any cause, either party does not fulfill its obligation in a timely and proper manner under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within fifteen (15) business days. If failure or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to • the other. In the event of a termination for cause, aH unused funds must be returned to the Agency's Local Records Grant Program. K - 34 Page 2 of 4 • • Grant ID No. 07NW098E OSOS Grant No. G-3897 In the event of termination for cause, occurs due to any violation of these provisions by the Grantee, the Grantee may be required to reimburse the Agency's Local Records Grant Program for the expended portions of the funds. The rights and remedies of the Agency provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. DISPUTES Except as otherwise provided in this Agreement, when a bona fide dispute arises between the Agency and Grantee, and it cannot be resolved by direct negotiation, either party may request a dispute hearing with the Secretary of State or his designee. 1. The request for a dispute hearing must: • be in writing; • state the disputed issue{s); • state the relative positions of the parties; • state the Agency's name, address, and agreement number; and • be mailed to the party's (respondent's) Contract Managers within three (3) business days after the parties agree that they cannot resolve the dispute. 2. The respondent shall send an answer to the requester's statement to the Secretary of State or his designee and requester within fifteen (15) business days. 3. The Secretary of State or his designee shall review the written statements and reply in writing to the parties within ten (10) business days. The Secretary of State or his designee may extend this period if necessary by notifying the parties. 4. The parties agree that this dispute process shall precede any action in a judicial or quasi judicial tribunal. Nothing in this Agreement shall be construed to limit each party's choice of a mutually acceptable Alternate Dispute Resolution (ADR) method in addition to the dispute resolution procedure outlined above. GOVERNANCE In the event of any inconsistency in the terms of this Agreement or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable State and federal statutes and rules. b. This Grant Agreement and any attached exhibits GOVERNING LAW This Grant Agreement shall be construed and interpreted in accordance with the laws of the State of Washington. The venue of any action brought hereunder shall be in the Superior Court for Thurston County. IN WITNESS WHEREOF, the parties have executed this Grant Agreement. CITY OF PORT ANGELES OFFICE OF THE SECRETARY OF STATE Mark Madsen City Manager EXHIBIT: A. Award Determination Date Linda Shea Date Financial Services and Support Manager K-35 Page 3 of 4 GRANT #07NW098E OSOS Grant No. G-3897 EXHIBIT A AWARD DETERMINATION CITY OF PORT ANGELES The following table illustrates the grant budget as proposed by your agency -contrasted with the items that were funded, the items that were not, and the items that were awarded with conditions. --- - -- - Budget -i--~ ------ ~ Amount ~ - - Amount _... -- ----- -- - Reasoning/Conditions _ Item 'Requested Funded _ _ _ I Create microfilm of land use records from agency- Imagining $23,658 $5,000 provided scanned images. Indexing or renaming required. ' Boxes ~ $28 ~ $0 ~ Unable to award due to limited grant funds. TOTAL ~ $23,686 ~ -~ $5,000 j _ --- • r~ K-36 Archives ID: 07NW098E C7 OSOS No. 9CP2-1018 INTERLOCAL AGREEMENT For DOCUMENT PREPARATION AND IMAGING SERVICES THIS AGREEMENT is made and entered into by and between the CITY OF PORT ANGELES (hereinafter "CUSTOMER") and the STATE of WASHINGTON, OFFICE OF THE SECRETARY OF STATE, ARCHIVES & RECORDS MANAGEMENT DIVISION (hereinafter "ARCHIVES"). This Interlocal Agreement establishes the understanding for providing document preparation, scanning, and microfilming services. Specific work to be pertormed shall be described in a separately approved Statement of Work (hereinafter "SOW"). Any additional SOWs shall be approved in writing. SCOPE OF SERVICES 1. ARCHIVES shall provide document preparation, scanning, and microfilming services to the CUSTOMER upon receipt of a detailed SOW describing the services requested and the documents to be prepared and scanned or microfilmed. The SOW shall thereby be made an integral part of this Agreement. Within ninety (9.0) days after delivery to the CUSTOMER of the finished product, pursuant to the SOW, ARCHIVES shall return the documents to the CUSTOMER. Upon a written request from the CUSTOMER ARCHIVES will transfer the documents to an ARCHIVES regional branch facility. 2. ARCHIVES shall meet or exceed the quality control, processing, document preparation, and imaging specifications and standards for the creation of archival public record documents established by Washington State law. It is the responsibility of the CUSTOMER to verify the quality and accuracy of the service performed and to notify ARCHIVES of any discrepancies within thirty (30) calendar days after receiving the finished work product for each Statement of Work. Promptly after receiving such notice of any discrepancies from the CUSTOMER, ARCHIVES will replace deficient work product with product that meets specifications and standards at no charge to the CUSTOMER. Any~defects or errors communicated by the CUSTOMER to ARCHIVES after thirty (30) calendar days from the invoice date will incur additional costs. 3. Although each Statement of Work will include an estimated completion date as agreed upon by the parties, ARCHIVES shall not be liable for delays in providing services to the CUSTOMER under this Agreement. 4. Nothing in this Agreement shall constitute a,guarantee by the CUSTOMER to provide a minimum amount of work or a promise to supply work to ARCHIVES. 5. All records must be delivered in boxes capable of holding their contents with the lid closed: This includes rolled or flat drawings. Boxes that are damaged, without lids, or weighing over 401bs will not be accepted. Boxes may be weighed before transporting. ARCHIVES have archival quality boxes with attached lids for purchase. Imaging Services have staff available to box CUSTOMER documents on site for an hourly fee equal to the current ARCHIVES miscellaneous labor rate. Page 1 of 5 ContractslConiraclsllmagingWEWTEMPLATE PROJECTS1City of Port Angeles 9CP2 K - 37 Archives ID: 07NW098E OSOS No. 9CP2-1018 6. Washington State Microfilming Standards require certain information to be present on all • microfilm. ARCHIVES will add pages to ensure compliance with the standards. CUSTOMER will be charged at a per page rate and project preparation rate. 7. CUSTOMER instructions that result in a suspension of work in progress will be charged the current ARCHIVES miscellaneous labor rate per each hour of downtime for shut down and restart. Once the project work begins, all questions submitted to the CUSTOMER must be answered expeditiously and no later than one (1) business day to avoid work stoppage. TERMS AND TERMINATION 1. This Agreement shall take effect upon the signing of the last required signature. CUSTOMER agrees to comply with the RCW 39.34.040, if required. This Agreement shall remain in effect until May 31, 2009. 2. The CUSTOMER may extend this Agreement for up to two (2) additional two-year terms by providing a written notice to ARCHIVES any time before the termination date. 3. Either party may terminate this Agreement upon a thirty (30) calendar day written notice to the other party. In the event of termination of this Agreement, the terminating party shall be liable only for the performance rendered prior to the effective date of termination. The CUSTOMER shall pay ARCHIVES within thirty (30) calendar days of receipt of billing for services rendered. III. COMPENSATION The CUSTOMER will pay ARCHIVES for the services provided under this Agreement at the rates in effect at the time a request for work is received from the CUSTOMER and Hrc~rnvt~ snail maintain the ngnt to increase or aecrease the cost of renaenng service(s) under this Agreement throughout its lifetime upon a thirty (30) calendar day advance notice to the CUSTOMER, and the CUSTOMER has fifteen (1.5) calendar days to agree or terminate the Agreement. 2. ARCHIVES will send an itemized bill to the CUSTOMER each month that includes work done in the prior month's imaging services detailing charges by Statement of Work number and services provided. ARCHIVES shall submit invoices to the same address to which notice is sent. 3. The CUSTOMER shall make payment by checks, journal voucher, or credit card of amount due within thirty (30) calendar days after receiving a properly executed invoice. The CUSTOMER shall make checks payable to the Office of the Secretary of State and send payment so the Office of the Secretary of State, Financial and Support Services, P.O. Box 40224, Olympia, WA 98504-0224. Payment must reference the Agreement number. 4. Tatal services under this Agreement shall not exceed $50,000.00. This amount can be increased by amendment to this Agreement. • Page 2 of 5 ContractslConlractsltmaginglNEWTEMPLATE PROJECTSICiIy of Port Angeles 9CP2 K - 38 Archives ID: 07NW098E IV. NOTICE OSOS No. 9CP2-1018 1. Any notice to be given under this Agreement shall be in writing and may be sent either by registered or certified mail, facsimile transmission, email, or personal delivery. 2. Any notice from ARCHIVES sent to the CUSTOMER shall be sent or delivered to: Becky Upton City Clerk City of Port Angeles 321 E. 5'h Street P.O. Box 1150 Port Angeles, WA 98362 Telephone Number: (360) 417-4634 Fax Number: _(360) 417-4609 Email Address: cityclerk@cityofpa.us 3. Any notice from the CUSTOMER sent to ARCHIVES shall be sent or delivered to: Boyd Barber Imaging and Preservation Services Manager Office of the Secretary of State Washington State Archives 6340 Capitol Blvd. P.O. Box 40240 Tumwater, WA 98501 Telephone: (360) 586-9608 Fax Number: (360) 586-9602 Email Address: bbarbercu'~.secstate.wa.gov 4. Notice shall become effective upon delivery in person, three business days after posting by prepaid registered or certified mail, receipt by the sender of a successful facsimile transmission report, or receipt by the sender of an email read receipt, whichever occurs first. V. RECORDS The parties to this Agreement shall each maintain books, records, documents, and other evidence, which sufficiently and properly reflects all direct and indirect costs expended by either party in the performance of the service(s) described herein: These records shall be subject to inspection, review, or audit by personnel of both parties, or other personnel duly authorized by either party, the Office of the State Auditor, and federal officials authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six (6) years after expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any these materials during this period. VI. GENERAL TERMS AND CONDITIONS 1. This Agreement shall not be assignable by either party without written consent of the other party. ' Page 3 of 5 ContractslContractsllmagingWEWTEMPLATE PROJECTSICity of Port Angeles 9CP2 K - 39 Archives ID: 07NW098E OSOS No. 9CP2-1018 2. The ownership of the documents or other items received from the CUSTOMER shall at • all times remain the property of the CUSTOMER. The imaging or other products are the property of the ARCHIVES until payment has been made for the services rendered. 3. The service or product provided by this Agreement shall be either available for pickup or shipped from the ARCHIVES' facility at 711 Tumwater Boulevard SW, Tumwater, WA 98512. 4 Except as otherwise provided in this Agreement, when a bona fide dispute arises between ARCHIVES and the CUSTOMER, and it cannot be resolved by direct negotiation, either party may request a dispute hearing with the Secretary of State or the delegate authorized in writing to act on behalf of the Secretary of State. A. The request for a dispute hearing must: • be in writing; • state the disputed issues(s); • state the relative positions of the parties; • state the party's name, address, and contract number; and • be mailed to the Secretary of State or delegate and party's (respondent's) Agreement Manager. • The respondent shall send a written answer to the requester's statement to both the Secretary of State or delegate and the requester within fifteen (15) business days. B. The Secretary of State or delegate shall review the written statements and reply in writing to both parties within ten (10) business days. The Secretary of State or delegate may extend this period if necessary by notifying the parties. • C. The parties agree that this dispute process shall precede any action in a judicial or quasi judicial tribunal. Nothing in the Agreement shall be construed to limit the parties' choice of a mutually acceptable Alternate Dispute Resolution (ADR) method in addition to the dispute resolution procedure outline above. 5. This Agreement shall be construed and interpreted in accordance with the law of the State of Washington. The venue of any legal action brought hereunder shall be in the Superior Court for Thurston County. ', 6. Each party to this agreement shall be responsible for its own acts and/or omissions and those of its officers, employees and agents. No party to this agreement shall be responsible for the act and/or omissions of entities or individuals not a party to this agreement. 7. This Agreement may be modified only in writing by the parties executed with the same formalities required to execute this Agreement. 8. If any clause, phrase, sentence, or paragraph of this Agreement is declared invalid or void, the remaining. provisions of this Agreement shall remain in full force and effect. 9. If any conflicts exist between the text of this Agreement and any Statement of Work, the Agreement shall prevail. • Page 4 of 5 ~, Contracts\ContractsllmaginglNEW TEMPLATE PROJECTS1City o(Porl Angeles 9CP2 K - 4~ Archives ID: 07NW098E OSOS No. 9CP2-1018 • VII. AFFIRMATION OF AGREEMENT The parties signing below hereby affirm that they have the authority to bind the respective parties to the terms of this Agreement. No other understanding, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or to bind any of the parties. This Agreement, together with all of its attachments and subsequent Statement of Work constitutes the entire Agreement. The parties have read and agree to the terms and conditions of this Agreement. CITY OF PORT ANGELES Signature OFFICE OF THE SECRETARY OF STATE Date State Archives Title Approved to Form. Office of the Attorney General • • Page 5 of 5 Date ConlractslContreclsVmaginglNEWTEMPLATE PROJECTS1City of Port Angeles 9CP2 City of Port Angeles Parks, Recreation & Beautification Commission Port Angeles, Washington April 17, 2008 CALL TO ORDER - Vice Chairperson D. Shargel called the regular meeting of the Port Angeles Parks, REGULAR MEETING: Recreation & Beautification Commission to order at 7:00 p.m. in the Vern Burton Meeting Room #3. ROLL CALL: Members Present: Vice Chairperson D. Shargel, Commissioners J. Hordyk, E. Tschimperle, P. Pittis, F. Stratton, and C. Whidden. Members Absent: Commissioner J. Harmon. Staff Present: Director G. Cutler and Deputy Director R. Bonine. Audience: Council Member Don Perry. Approval of Minutes Commissioner C. Whidden moved to accept the minutes of the March 20, 2008 March 20, 2008: meeting. The motion was seconded by Commissioner J. Hordyk and carried unanimously. Items From Audience None. Not On Agenda: Election of Officers: Commissioner E. Tschimperle nominated Commissioner J. Hordyk as Chairperson. The motion was seconded by Commissioner C. Whidden and carried unanimously. Commissioner P. Pittis nominated Vice Chairman D. Shargel for a second term as Vice Chairperson. The motion was seconded by Commissioner C. Whidden and carried unanimously. Chairperson J. Hordyk took control of the meeting. Corporate Park Sponsorship Deputy Director Bonine presented for review and directive a draft of the Corporate Policy Report: Park Sponsorship Policy. He explained it is pragmatic in a time of shrinking public dollars to seek outside funding in order to maintain valuable and important programs and facilities. The Corporate Park Sponsorship Policy could be used as a tool to raise revenue to offset costs of long running, and possibly, new programs and facilities. Director Cutler asked the Commission to discuss whether they are in favor of the idea and to talk over what facilities and programs would be best for this policy. Commissioner Tschimperle asked Director Cutler for clarification pertaining to the Carnegie Library. Director Cutler informed Commissioner Tschimperle that the Carnegie Library does not fall under the direction of Deputy Director Bonine of Recreation. The Commission voiced a positive reaction to the policy. A lengthy discussion took place. M-1 Avenue of the People Deputy Director Bonine updated the Commission on the first meeting of the Avenue of Contract Update: • the People Committee held at 9:00 a.m. on March 21, 2008. Mr. Stokes presented the Committee with a written description of individual art pieces. Design process was explained as well as various details regarding placement of art, material to be used and lighting options. The Committee unanimously approved the written design. Mr. Stokes also outlined a time frame for work completion. The next meeting has been set for 8:30 a.m., April 23, 2008 at the Stokes Studio. Pacific Northwest Trail Deputy Director Bonine stated that the Pacific Northwest Trail Association has asked Letter of Support: for a letter from the City of Port Angeles supporting its efforts to have the Pacific Northwest Trail designated as a National Scenic Trail and to put Port Angeles on the map of trail enthusiasts, thus increasing tourism in our area. Deputy Director Bonine presented the Commission with a draft of a letter of support. A lengthy discussion took place. Deputy Director Bonine informed the Commissioners that he would provide them with a map of the trail and further discussion will take place at the next meeting. Deputy Director's Update: Deputy Director Bonine presented the Commission with the results of the Capital Facilities Plan Projects rank of importance. He then informed the Commissioners that they need to decide what projects from the list they would like to take forward to the City Council. Director Cutler gave the Commission his prospective as to what projects the City Council would possibly allocate funding. He stated that his first recommendation would be the pickleball courts due to the fact that there are matching funds for this project. Director Cutler stated that there is also very little maintenance associated with this type of project. He then recommended the Commission ask the Council to designate $25,000.00 for a more thorough analysis of the William Shore Memorial Pool structure. Director Cutler informed the Commissioners that there has been a lot of discussion about the condition of Civic Field turf, lighting, bleachers, locker rooms, and boiler system. It is recommended that the City of Port Angeles run a bond to cover the costs of these repairs. Director Cutler suggested that the Commission ask Council for $10,000.00 to pay for consultant help for an election if the City decided to go forward with a bond. Vice Chairperson Shargel suggested that the Commission send the five top ranked ' projects to the City Council. Chairperson Hordyk stated she would like to add the City Pier Float replacement project and send six projects to the City Council. Commissioner Tschimperle stated that she wants to make sure the pickleball players get the pickleball court striped this summer with the $10,000.00 funding. Deputy Director Bonine stated that he could not guarantee the courts would be striped and if the funds are not used this year, they will have to be returned. Director Cutler informed the Commission that he and Deputy Director Bonine would refine the ranking list and send the information to the Commission electronically for their review. Adjournment: Chairperson Hordyk moved to adjourn. Vice Chairperson Shargel seconded the motion. Next Meeting: Next Meeting: May 15, 2008 7:00 p.m. Vern Burton Meeting Room #3 M-2 2 PUBLIC WORKS CONTRACT STATUS REPORT June 2008 (COSTS SHOWN INCLUDE APPLICABLE TAXES) PROJECT CONSTR. ORIGINAL PREVIOUS CHANGE REVISED TITLE BUDGET CONTRACT CHANGE ORDERS CONTRACT AMOUNT ORDERS LAST MONTH AMOUNT EUGA Sewer, OS-30 $5,000,000 $4,610,315.86 $421,541.73 $0.00 $5,031,857.59 Gateway, 97-20 $8,000,000 $7,970,200.00 $249,100.00 $0.00 $8,219,300.00 8th St. Bridges, 02-15 $20,000,000 $18,416,067.20 $79,770.00 $0.00 $18,495,837.20 Senior Center Remodel, 06-11 $389,000 $375,664.50 $15,171.36 $0.00 $390,835.86 Downtown Watermain, Phase III, 00-19 $2,481,250 $2,418,736.99 $156,145.00 $0.00 $2,574,881.99 Remote Substation Monitoring , CL03-07 . $70,000 $53,983.20 $0.00 $0.00 $53,983.20 * Small Works Roster Contract CONTRACTS/PURCHASE ORDERS UNDER X25.000 APPROVED BY (''iTY MANAf FR CONTRACTOR OR VENDOR CONTRACT / PO # DESCRIPTION DATE AWARDED AMOUNT UPCOMING PUBLIC WORKS CONTRACTS (NEXT 30 DAYS, ESTIMATED DATES SHOWNI PROJECT TITLE ADVERTISE FOR BIDS BID OPENING START CONSTRUCTION END CONSTRUCTION C` M-3 C:\DOCUME---1\tpierceU-OCALS-1\Temp\XPgrpwise\06-08 Monthly Contract Status Report.doc • M-4 PUBLIC WORKS GRANT & LOAN STATUS REPORT June 2008 • PROJECT PROJECT GRANT/LOAN GRANT MATCH OR AWARD STATUS DESCRIPTION COST SOURCE & COST LOAN DATA LISTING CSO Phase 1 Projects, $11,800,000 PWTF Construction Loan - 0.5%, 20-Yr, January 2008 Awarded by PWB; Construction Loan $10,000,000 15% loan agreement ($1.8M) local match awaiting OS-OS process CSO Phase 1 Projects, $7,500,000 Puget Sound Grant and/or loan - N/A Staff is currently Construction Partnership or DOE local match will be pursuing this possible Toxics Cleanup PWTF loans funding source Sidewalks Grants, no matching March 2008 16th, G-Stevens 16`h, G-Stevens $260,000 WSDOT Ped &Sch School awarded to City; $ accepted; design underway Dry Creek Bridge for $700,000 RCO Grant 50% grant match of Grant application Olympic Discovery total cost for property submitted in May Trail acquisition and 2008 traiUbridge construction BRAC: Bridge Replacement Advisory Committee Centennial: DOE administered grant /loan funding for water quality improvement projects DOE: Department of Ecology DWSRF or SRF Drinking Water State Revolving Fund or State Revolving Fund • PWB: PWTF: Public Works Board, administers the PWTF Program Public Works Trust Fund RCO: Recreation and Conservation Office SAFETEA-LU: Safe, Accountable, Flexible, Efficient, Transportation Equity Act, a Legacy for Users. WSDOT administered federal highway grant funding for inter-modal transportation projects. TIB, AIP or PSMP Transportation Improvement Board, Arterial Improvement or Pedestrian Safety and Mobility Programs WSDOT Ped &Sch: WSDOT administered grant programs for Pedestrian & School Route safety improvements • M-5 C:\DOCUME~I\tpierce\LOCALS~I\Temp\XPgrpwise\06-08 Monthly Grants & Loans Report.doc • • • M-6 • • .7 4:64 PM Clallam County Humane Society oa/o4/os Accrual Basis Profit & Los s Budget vs. Actual January t hrough March 2008 TOTAL Jan - Mar o8 ~~ ........................ ..................................................................... ....... .................................................................................... .: :: :::~:::::::::::° ::::::::::::: ncotrle:::::::::::::::::::::::::::::~:::::::~: . . : Service Income Contracts Clallam County 25,750 Animal Control 25,000 Animal Control Call-Outs 0 City of Port Angeles 0 City of Sequim 0 Lower E1wha 0 siFQtallncam.~;frcm~Ru'lilicfuncls 50,750 .............................................................................................. _ ...... .......................... D ..pratiii....Ez enses ......................... Total ACO (Ex. Payroll, Veh Insuranc) 4,469 Total Animal Medical Supplies 1,640 Total Veterinary Expenses 10,151 Total Shelter Supplies 7,185 Total Cremation 8 Rendering 6,793 Fostering Program 1,401 Total Office Trailer 3,221 Total Office ~ 2,637 Total Utilities 7,133 Total Insurance 0 Total Professional Fees 4,604 Total Payro[I Expenses 96,721 Total Other Employee Expense ~ 1,888 Total Vehicle, Shelter (Ex. Insurance 858 Total Sheffer Maintllmprovemerrt 332 Total LicensingJPermits/Filings 45 Total Other WA Taxes (Ex. Payroll) 1,643 Tota! Misc Other Expenses 740 Volunteer Expenses 0 , Tota[ Service/Finance Charges 202 Total Public Relations 8~ Marketing 2,210 Total Fundraiser 1,413 ........................................ .... ............................. ................... .. ;:`; ;;Tgta[~iipeiise 155,287 Net Ordinary Income (104,537) Excludes In-Kind Rent Expense "Page 7 of 1 C M-8' Date: Cfu bt (, J j f EXECUTIVE SESSION O~ 2<7 ;Jh Expected length of session: ,Is action expected following the session: Reason for Executive Session: _ To consider matters affecting national security. ~ To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. _ To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. To review negotiations on the performance of public bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. . To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company. _ To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such o~ficer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge. _ To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. . However, subject to RCW 42.30.140(4), discussion by a governing body ~f ~alaries, wages, and other conditions of employment to be generally applied within the age.ncy,shall occur in a meeting op~n: to the public, and when a governing body elects to take final action hiring, setting th~ salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. _ To evaluate the qualifications ofa candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public. (V To discuss with legal counsel representing the agency matters relating to agency enforcement ~s, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Closed session under RCW 42.30.140: _ To discuss proceedings concerned with the formal issuance of an order granting, suspending, revoking, or denying any license, permit, or certificate to engage in any business, occupation, or profession, or to receive a license for a sports activity or to operate any mechanical device or motor vehicle where a license or registration is necessary; or _ Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties as distinguished from a matter having general effect on the public or on a class or group. _ Matters governed by chapter 34.05 RCW, the Administrative Procedure Act. _ Collective bargaining session with employee organization, including contract negotiations,. grievance meetings, and discussions relating to the interpretation or application of a labor agreement or a portion of a meeting which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the negotiations or proceedings while in progress. Time session began: ~:J~ . 10 6 :({)~ rhd? reswh-t:// d!- 1 ~ ~ 5. Was session extended by announcement: If so, when: Time session ended: ~~b-> j(j;C)O ~:f~~LK~ h~~~ . Up'" City Clerk G:\LEGALIFormsIEXECUTIVE SESSION- JO-I 7-05.wpd