HomeMy WebLinkAboutAgenda Packet 06/13/2006
Becky Upton, City Clerk
WAS H I N G TON, U. s. A.
AGENJ)A-
CITY COUNCIL MEETING
321 EAST FIFTH STREET
June 13, 2006
SPECIAL MEETING - 6:00 p.m.
FORTANGELES
A. CALL TO ORDER - Special Meeting (6:00 p.rn.)
B. ROLL CALL -
PLEDGE OF ALLEGIANCE
C. OTHER CONSIDERATIONS
1. Gateway - Finalization of Design and
Engineering
C-1
1. Approve the scope of work for completing
the International Gateway Project and
authorize the City Manager to execute
documents associated with the work
D. ADJOURNMENT
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OFBREAK:
June 13,2006 Port Angeles City Council Meeting Page - 1
FORTANGELES
WAS H I N G TON. U. S. A.
CITY COUNCIL SPECIAL MEETING
I.
CALL TO ORDER - SPECIAL MEETING:
II. ROLL CALL:
Members Present:
Mayor Rogers
Deputy Mayor Williams
Councilmember Braun
Councilmember Headrick
Councilmember Munro
Councilmember Wharton
Staff Present:
Manager Madsen
Attorney Bloor
Clerk Upton
G. Cutler
D. McKeen
T. Riepe
Y. Ziomkowski
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June 13. 2006
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m. PLEDGE OF ALLEGIANCE:
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· FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL SPECIAL MEETING
Attendance Roster
DATE OF MEETING: June 13. 2006
LOCATION: City Council Chambers
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U.S.A.
CITY COUNCIL MEMO
DATE:
To:
FROM:
SUBJECT:
June 13, 2006
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities
INTERNATIONAL GATEWAY PROJECT
Summary: TIB grant funding requirements require the project be advertised in
August 2006. It is necessary to finalize the construction contract plans and specifications to make
them ready for bidding. It is necessary for the Council to approve the professional services scope
of work and forward a request to Clallam Transit that this work be incorporated into the existing
contract with Krei Architects.
Recommendation: Approve the scope of work for finalizing design drawing for the
International Gateway Project and authorize the City Manager to execute documents
associated with the work.
Background/Analysis: The International Gateway Project construction plans and specifications
need to be finalized to permit advertisement of the project in August. The project design is being
completed through an Interlocal agreement between Clallam Transit System (CTS) and the City.
CTS is administering the project design phase and Federal Transit Authority grant funding. The
City will be administering the construction management phase and the Transportation hnprovement
Board (TIB) grant funding. The current plans were completed in May 2005 and advertising was
delayed for property acquisition and funding approvals. The current revisions include revision of
the building structure for transit facilities and public restrooms only, addition of a pavilion structure
for events, and a clock tower. The August deadline has been established to comply with TIB grant
requirements.
The primary delays over the past year have been the property acquisition process and related
parking issues. The inclusion of the Chamber of Commerce facilities in the building has been
deleted from the project.
The project architectural consultant, Krei, and the parent firm, Parametrix, have prepared an
estimate of costs to complete the revisions in time for the advertisement in August. Lindberg Smith
Architects has been retained as a sub consultant for the pavilion and clock tower portions of the
revisions. The estimated costs have been reviewed with Krei. A breakdown by task ofthe added
consultant fees is as follows:
Task Firm Estimated Fee
1. Proiect Management Parametrix $41,655
2. Architectural Design Krei $139,647
3. Civil Design Parametrix $14,503
4. Landscaping Design Parametrix $11,938
5. Pavilion Design Lindberg Smith $74;990
6. Clock Tower Design Lindberg Smith $25,817
Total $308,550
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International Gateway Project
Page 2
In the breakdown only the prime consultant for each task is shown. Other sub consultants included.
in the task are Belay Architects, Bright Engineering (Structural), Tres West Engineers (Mechanical
and Electrical), and Bill Acker (Estimating).
Discussions are underway with the FTA regarding funding of the revisions in this amendment as
well as the design/build parking garage additive alternate included in the bid package~
It is recommended that council approve the scope qfwork for finalizing design drawing for the
International Gateway Project and authorize the City Manager to execute documents associated
with the work.
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Schematic . Study
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