HomeMy WebLinkAboutAgenda Packet 06/14/2005 Becky Upton
City Clerk
po A cw s
- - CITY COUN~L ~,~ · ~l~_,
W A S H I N G T O N, U.S.A. 321 EAST FIFTH ST~ET
June 14, 2005
~GULAR MEETING - 6:00 p.m.
A. CALL TO ORDER - Regular Meeting (6:00 p.m.)
ROLL CALL -
PLEDGE OF ALLEGIANCE -
CEREMONIAL MATTERS & 13
PROCLAMATIONS
1. Proclamation in Recognition of Jim 1. Read Proclamation
Haguewood's service to the City as Executive
Director, Clallam County Economic
Development Council
2. Proclamation in Recognition of Karen Hanan 2. Read Proclamation
." B. WORK SESSION
C. (1) LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or
City Council member
(2) PUBLIC COMMENT This is an opportunity for members of the public to speak to the City Council about
anything. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than
$ minutesperper$on and a total of]$ minutes for this commentperiod. (These timeperiods may be lengthened or
shortened al the discretion of the Mayor.)
D. FINANCE $ 1. Approve Change Order
1. Peabody Creek Water Line, Project Change
Order No. 3
2. Mobile 4-Post Lifting System 11 2. Award Contract
3. BOndExtensionFinancing for Westem UGA Utility 13 3. Authorize staff to proceed
E. CONSENT AGENDA
$276,215.64Expenditure Report - June 10, 2005 - 15 Accept Consent Agenda
F. CITY COUNCIL COMMITTEE REPORTS
G. RESOLUTIONS
ElwhaReS°lution2005recognizingcanoe JourneySignificance of Paddle to 21 Pass Resolution
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
June 14, 2005 Port Angeles City Council Meeting Page z 1
H. ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
Claims Management Ordinance 23 Adopt Ordinance
I. OTHER CONSIDERATIONS
1. Amendment to DeKay Annexation 33 1. Approve Amended Agreement
Agreement
2. Council Retreat --- 2. Set Date(s) for Retreat
J. PUBLIC HEARINGS - QUASI-JUDICIAL
(7:00 P.M. or soon thereafter)
IC PUBLIC HEARINGS - OTHER
Capital Facilities Plan 41 Close Public Hearing & Pass Resolution
L. INFORMATION
Planning Commission Minutes - May 25, 2005 (Page 43)
M. EXECUTIVE SESSION (As needed and determined by City Attorney)
N. ADJOURNMENT I I
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed
amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public hearing in order to receive
public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek
public opinion through the public hearing process.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
June 14, 2005 Port Angeles City Council Meeting Page - 2
p_ ORTANGELES CITY COUNCIL MEETING
WASHINGTON, U. S. A.
June 14, 2005
I. CALL TO ORDER - REGULAR MEETING: ~.
II. ROLL CALL:
Members Present:
Mayor Headrick ~'f
Councilmember Braun
Councilmember Erickson ~
Councilmember Munro
Councilmember Pittis
Councilmember Rogers
Councilmember Williams
Staff Present: Other S ffP esent:
Manager Quinn ~ ~
Attorney Bloor
Clerk Upton V/
G. Cutler ~ ~
M. Madsen
D. McKeen
T. Riepe ~
Y. Ziomkowski
llI. PLEDGE OF ALLEGIANCE:
Led by:~
CITY COUNCIL MEETING
Attendance Roster
DATE OF MEETING: June 14, 2005
LOCATION: CRV Council Chambers
City of Port Angeles
pm A_ ¢ L S Ordinance/Resolution Distribution List
WASHINGTON, U. S. A
City Council Meeting of June 14~ 2005
Resolution No.
City Manager
City Atty. (1)
Plannin~
City Clerk (2)
Deputy Clerk
Perso~el
Cust. Svcs.
Fin~ce
Dir./M~r.
Police Dept.
Fire Dept.
Light Dept.
P~ks & Rec.
msc
PDN (Su~arT)
Extra Copies
TOTAL
PROCLAMATION
Jim Haguewood
Significant Community Contribution
While Executive Director of
Clallam County Economic Development Council
June 2000 - June 2005
WHEREAS, Jim has led the Clallam County Economic Development Council (CCEDC) from June 2000
through June 2005 in the capacity of Executive Director; and
WHEREAS, Jim has been a valued leader to the City, the citizens of Clallam County, and the region before
and during his tenure with the CCEDC; and
WHEREAS, Under Jim's leadership the CCEDC has successfully implemented many innovative programs
to improve the vitality and sustainability of the economy in Port Angeles and Clallam County;
and
WHEREAS, Through Jim's excellent management, budgeting and fund-raising skills, the CCEDC hasbecome
more efficient and effective in promoting regional economic development; and
WHEREAS, Jim has worked tirelessly to forge unique partnerships between public agencies, educational
institutions, non-profit organizations and private businesses and indusu~; and
WHEKEAS, Jim's professional approach and"Can Do" attitude have greatly assisted the City of Port Angeles
in meeting its goals; and
WHEREAS, Jim now desires to retire from the CCEDC to utilize his skills in other business endeavors to
benefit the community;
NOW, THEREFORE, I, Richard Al Headrick, Mayor, do hereby proclaim on behalf of a grateful City Council
as follows:
1. You are hereby ordered to take a limited amount of deserved time off to refresh yourself for your next
endeavor.
2. You are hereby ordered to resume economic development activities that will benefit the City of Port
Angeles and our surrounding communities.
3. You are hereby sentenced to at least twenty more years of community activity and development in order
to retire at the proper age.
And last:
In order to insure that you will perform the duties as ordered we are issuing to you tonight an electronic
home monitoring device to keep you engaged in the community.
As Mayor and a retired Judge, I'm confident that you will adhere to our "appreciation program".
Richard A. Headrick, Mayor June 14, 2005
2
PROCLAMATION
In Recognition of Karen Hanan
WHEREAS, Karen Hanan is known as a leader in the Port Angeles community; and
WHEREAS, Karen is married to Steve and has two children: Brendan, 18, who
recently graduated and is attending Washington State University to
study Pharmacy, and Tinka, almost 15, whom they adopted from a
Bulgarian orphanage at age 5 ½ and is a javelin champion at Stevens
Middle School; and
WHEREAS, Karen has dedicated much time to the Port Angeles community. She
started the Juan de Fuca Festival in 1992 and successfully held the first
Festival in 1994 running eight festivals; currently still on the Festival's
board; and
WHEREAS, Karen has sat on many boards and currently is very involved in actively
sitting on boards that do much good for the area. She currently is on
the YMCA Board of Directors, involved with the Best For Women
award, past board member of the Education Foundation, helped develop
the Community Conflicts organization and helps with their seasonal
happening; and
WHEREAS, Karen is currently the Director of Arts Northwest and recently started
the Jubilee Fund that brought Naomi Tutu to our city to speak on
understanding how to resolve disputes through communication; and
WHEREAS, We are proud to let everyone know that Karen earned the award for
Dispute Resolution making issues better for everyone.
NOW, THEREFORE, I, Richard A. Headriek, on behalf of the City Council, do hereby
urge all citizens to join us in recognizing the good works for our community by Karen Hanan.
We congratulate her and wish her only the best in her future endeavors.
June 14, 2005
Richard A. Headrick, Mayor
4
Porl t n clcs
Business t ssoci lion
PABA POSITION RE:GRAVING YARD
AND THE PA HARBOR/WATERFRONT
ADOPTED BY PABA 3/15/05
PREAMBLE:
The mission of the PABA is .... - To promote all business in the Port Angeles area~
- To provide information regarding business development in the Port Angeles arem
- Toincreasebuslnessgrowthanddevelopjobswithlnthemarketplace.
- To retain the private enterprise system with competitive markets
The Gra~ing Yard, as originally envisioned, will not be constructed here for use in the Hood Canal Bridge repair.
· Harbor and WaterFront are the commercial focal point for the Region and have, in the past, been employed to the
econofnie benefit of inhabitants of the region.
· Interactions among elements of the greater local community need to be respectful of_individual and group cultures,
betters, hopes, and. values.
POSITION:
The PABA, in accordance with its mission, and as an advocate for the greater Business Community, promotes
and encourages uses o~ the PA~ Harbor and WaterFront that pro,~ide the Community jobs, revenue and tax monies.
We recognize the vital role of the Harbor and WaterFront in the economy of our Community.. These assets are
unique, inherent and indigenous to our community, providing an unusual opportunity for contribution to the
economic welfare of the entire area.
We subscribe to the belief that the greater local community must and is able to develop a program that ensures
the future development, enhancement, vitality, usability of the WaterFront property. Such programs must strike a
balance among economic, environmental, recreational, historical, and aesthetic demands on these properties. And
such programs should recognize that the productivity of the Port Angeles Harbor and WaterFront will benefit the
entire community for generations to come
We will oppose removing significant sections of the Harbor/WaterFront from productive use or imposing
significant restrictions on that use.
We believe the greater local community should seek control of our WaterFront by taking proactive, responsible
action to address our issues and problems locally.
We support local development and implementation of procedures, and protocols that will address, in a
thoughtful, respectful fushlon, the issues arising from the discovery of archaeological and historic relics/artifacts in
the development of WaterFront properties.
ACTION ITEMS:
· Actively assist the PA Business Community to clearly define a unified, common
Business Need for the PA Harbor and WaterFront
· Encourage, facilitate, and participate in a program to develop local, State and
Federal Guidelines and Protocols for resolving conflicts between economic
development and preservation of historic artifacts in and around existing and
newly-discovered historic sites.
· Strive to include private business interests and organizations in the process of
updating the existing plans for the PA Harbor and WaterFront. Encourage these
efforts to provide a future vision of industrial, commercial and recreational uses
which will be of economic benefit to the area. Work to gain consensus of all
members of the greater local community on acceptance of this vision.
· Effect a greater understanding of the Graving Yard project details (ie., audit of
expenditures and performance) to provide insight, guidance and exert a greater
degree of local control in dealing with the 22 acre WaterFront parcel and future
similar projects on our WaterFront.
· Endorse and support existing and new revenue and tax generating business
activities on the WaterFront.
· Encourage, support, and facilitate a constructive interaction among all elements
of the greater local community in seeking accommodation of all Stakeholder
needs from the PA Harbor and WaterFront.
RURAL HERITAGE DEVELOPMENT INITIATIVE
The Port Townsend Mainstreet Association is applying for a national demonstration project for
heritage-based economic development in two selected rural regions. The grant is being funded by
the National Trust for Historic Preservation with support from the W. K. Kellogg Foundation. The
Port Angeles Downtown Association, also a certified Mainstreet community, will be a co-applicant.
The initiative will cover rural economic development in both Jefferson and Clallam counties.
We are asking for letters of support for the grant from a variety of governmental and non-
governmental associations. These letters are due to the PADA office by 5:00 P.M. on Tuesday,
June 21. Please include in your letter the mission statement or some brief description of your
organization. The following is a fact sheet that will inform your organization about the grant and
assist you in writing a letter of support. If you need further information or assistance, please contact
the Port Angeles Downtown Association office. Thank you in advance for your support of this
regional initiative.
Grant Facts
The rural economic development initiative is a 3-year project.
The National Trust will select two diverse rural regions to be strategic sites to serve as pilot
demonstration sites.
Approximately one-third of all rural counties, characterized by high rates of depopulation
and rising levels of unemployment, have important historic and cultural heritage resources
that could be real assets in their revitalization.
The authentic heritage, cultural assets, products, and humans skill/talents found in rural areas
can be a catalyst for locally owned entrepreneurial business development.
Rural tourism, the utilization of rural historic structures, the revitalization of historic rural
downtown areas, and preservation-based planning and development provide significant
advantages for regional economic development.
Over a three-year period a multi-disciplinary team of experts led by a National Trust staff
will work with community leaders in each selected region to develop and carry out a
collaborative preservation-based economic development plan.
Project Goals
1. Increase heritage tourism potential within the region.
2. Create opportunities for small business growth and expansion, with a focus on local products
and entrepreneurship development.
3. Strengthen the import-export balance of the local economy.
4. Build individual and organizational community leadership capacity.
5. Present alternate strategies for planning, land use, and infrastructure.
6. Help preserve special places and rural character valued by the communities within each
region.
The Landmark Forum provides
participants with transformation, a
fundamental breakthrough in their
ability to relate to life with new
freedom and power. It is the world's
most widely acclaimed
personal development program.
This evening's objective is to have you come away with a
new possibility for yourself and your life. It is an inter-
active evening that in itself can change your life.
Date/time: Tuesday June 28th 6:30-9:30pm
Location:
Olympic Unitarian Universalist Fellowship
73 Howe Rd.
Port Angeles, Wa. 98362
For more information call:
Barbara Lott at (360) 417-1613
or Rose Marschall (360) 457-2191.
www.landmarkeducation.com
0 0
o ~ ~
pOltTAi GELES
w A S H I N G T O N, [2. $..a,.
CITY COUNCIL MEMO
DATE: June 14, 2005
TO: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities ~/~c/
SUBJECT: Peabody Creek Water Main Project Number 02-20, Change Order No. 3
S~ The construction of this project to replace concrete cylinder pipe water transmission
lines is substantially complete. This change order is required due to unanticipated underground
conditions encountered during the construction, unsuitable materials, and added traffic control
required during the construction. Change orders of this magnitude normally require Council
approval prior to proceeding. The nature of the changed conditions required that the contractor
continue working to maintain water service and minimize interruptions and provide for traffic
safety.
Recommendation: Approve and authorize the City Manager to sign Contract Change
Order No. 3 for Project 02-20 in the amount of $192,696.96.
Background / Analysis: The construction of this project to replace concrete cylinder pipe water
transmission lines is substantially complete. This change order is required due to unanticipated
underground conditions encountered during the construction, unsuitable materials, and added
traffic control required during the construction. Change orders of this magnitude normally
require Council approval prior to proceeding. The nature of the changed conditions required that
the contractor continue working under force account to maintain water service and minimize
interruptions. This extra work also required additional flagging and traffic control to provide for
traffic safety. The design firm for the project significantly underestimated the amount of traffic
control that was required for the project.
The extra work, due to unanticipated site conditions and unsuitable materials, may have been
reduced if critical connections had been excavated "potholed" during design to field verify the
locations and types of materials prior to construction. This would have reduced the delays for
obtaining new materials and delays due to the rescheduling of work. There would have been
added design costs and possibly added materials cost identified for construction, but this would
have reduced the added delay and traffic control costs. This added design effort will be included
in future designs.
The consultant originally estimated 800 hours of traffic control. Due to the contractor choosing
to split crews and operate in multiple locations, traffic control hours were underestimated. The
N:\CCOUNCIL~INALXPeabody Creek Water Main, Proj 02-2~Uhange Order No. 3.doc
June 14, 2005 City Council
Re: Peabody Creek Water Main, Proj 02-20, Change Order No. 3
Page 2
final number of traffic control hours for the project was 3048 and added $101,160 to the project
costs. In the past we were required to include flagging as a specific line item that was paid at the
prevailing hourly wage rate. This was intended to assure that the contractor was paid for all
required flagging costs. This requirement has resulted in significant cost overruns in this project
and other recent projects in the City, as well as other jurisdictions. Under this method the
contractor can split up the work and have several locations under traffic control at once. This can
be done by the contractor without concerns about the added cost of flagging since it is paid by
the hour. It is required to have sufficient flagging control to provide for safety. The
specifications have been modified to allow for lump sum traffic control or to have all traffic
control included in the projects' unit prices. Staffis reviewing which would be in the best
interest of the City and provide the required protection. In either case, the contractor would have
to take the cost of flagging and traffic control into consideration when scheduling activities. This
should result in reduced future costs.
The total cost of this change order is $192,696.96 including taxes. This will bring the total cost
of the water main replacement to $1,527,073.98. This project was originally budgeted as a 2004
Water Utility project and the funding was revised to reflect the original bid of $1,271,000.
Additional funding for the change orders will come from Water Utility bond reserves. The
details of work and costs are included in the attached Change Order No. 3.
Staff recommends approval of Change Order No. 3 in the amount of $192,696.96 including
taxes.
N:\CCOUNCIL~F1NAL~Peabody Creek Water Main, Proj 02-2~Ehange Order No. 3.doc
.... ~09/2005 THU 07:25 FAX ~o02
CONTRACT CHANGE ORDER(CCO) NO. 3
Project Name Peabody Qreek Wa[er Main Data June 3. 2005
Contractor Snelson Companies, Inc. Project No, 02-20
DESCRIPTION OF WORK
You ara ordered to perform the following described work upon receipt of an approved copy of this Change
Order:
I. Place and backfill storm drain pipe around the new vauli north of the reeervoJr for a total of $4,641.49
2. Additional pot holing and excavation required for differing site conditions on connection at Whidby and
Lion's Park for a total of $1,628.10.
3. Revise 24" connection on Park Avenue for a total of $159.37.
4. Additional excavation and concrete for larger thrust btock at station 10+09 for a total of $2,286.19.
5. Retaet line pressure on line on Eunice from Whidby to 9th for a total of $532.56.
6. Add concrete to thrust block at station 61 +99 for a total of $950,13.
7. Delay due to ~allure of valve at the connection on 10= and Albert for a total of $1,376.78.
~. Standby time for connection at 9'h and Albert far a total of $1,709.19.
9. Landfill fees for a total of $27,950.00
10.Additional pothole and connection at Lauridsen and Albert at the request of the City water department for
a total of $3,439,36.
1 l.New storm drain manhole and 24" llne in h'ont of Park Head Quarters for a total of $14,032.59
12.Remove unsuitable material and haul in and compact clean fill around 20" line for a total cf $25.863.14.
t3.Contrect quantity adjustment. Sea affached spreadsheet, Total $27,380.99
t4.Deduct holiday pay for November 11,2004 and January 17, 2005 for the Project Engineer as allowed by
WSDOT Section 1-08.0(3). Total ($1,011.16)
tS. Deduct repair costs for 2" cast iron main break that occurred on November 3, 2004. Total cost ($391.52).
See attached breakdown.
16. Extra time and materials for differing conditions at the 24" fie in on park and materials for diffedng
conditions at tie in of 3(Y' at the reservoir. Total $21,484.15
17. Additional pothole of 24' line on Park to investigate differing site conditions. Total $3,018.69
18. Third pothole for 20" line on the east side of the creek due to bad locates. Total $2,171.34
]9. Install 2 -20' 45 degree bends to avoid conflict with an existing waterline. Total $11,7'45.42
20. Additional labor and materials for differing conditions for tie in of 8' at Eunlca and Whidby. Total
$4,280.11
21. Overtime labor and lighting required for capping of 30' Jine in Park Avenue. Total ~,579.56
22. Pothole for 8" llne on Park Avenue. Total $1,273.0g
23. Tie three water services into the 12" main line on Laurldsen. Total $4,423.88
24. Standby time at Lauridsen and Albert. Total $1,781.0~
25. Standby time at Laurldsen and Eunlea. Total $1,498.50
26. Additional costs for City directed nighttime tie in on the east side of the reservoir. Total $1,173.17'
27. A~diflonel costs for City directed nighttime tie in at Lauridsen and Albert as weft aa for the installation of a
valve requested by the City water department. Total $1,941.16
28. Compensation for changed conditions and additional work at the intersection of 9m and Albert. Total
$4,078.80
29. Hose rental for hydrostatic loading of the new water lines. Total $1,332.72
See the justification section for additional information, A breakdown of the costs for each item of additional
work is at~achad.
7
~0 Bg~d NOS~BHS 66~P~S809£ 6~:6G S00~/60/90
06/09/2005 THU 07:26
Such work will be compensated by: check one or mom of the following as applicable [ ] Increase or [ ]
Decrease in bid items; [ x ] Force ^c,c, ount; [ ] Negotiated Price: Tho described work affe(;ts the existing
contra~ items and/or adds eTYtlor deletes bid items as toltows:
Item Description RFI# / Oty, Unit $ Cost Per Unit SCent Net $ Cost Adi.
38 Extra Work Orig.
Rev.
ORIGINAL CURRENT EST. NET CHANGE TOTAL CHANGE ORDERS, I EST, CONTRACT AFTER
CONTRACT ' CONTRACT THIS CHANGE ORDER INCLUDING THIS ONE] THIS CHANGE ORDER
$,,,% 173~686.00 $ t ~232,1I 1.:75 $1.7.7~92§.86 $236,354.61 I $1~410r040'61
*$1~271,101.94 *$1,334,377.03 *$192 69(~.9S '$2~, 5 972.04I *$1,527,073.~8
DAYS: 120 DAYS: t23 DAYS: 19 .__ DAYS: 29 GAYS: 149
* Amourrt with applicable ales tax Included
All work, materials and measurements to be in accordance with the provisions of the original contract and/or the standard spe ~if~a~'ts
Inducle every claim Dy the Contractor for any extra payment or extension or time with respect lo the work described helein, including
delay~ to the oYeraJl proJecL
PROJI=CT fiNGINEER
CITY ENGINE=ER
CONTRACTOR ~,~,~ ~.~o )./ .5'
PU~.LIC WORKS & UTILITIES DIRECTOR
CITY MANAGER
CJTY COUNCIL APPROVAL DATE:
Justification:
1. The vault for the 30' butterfly valve was originally shown directly north of the chlorination building
was moved approximately 15' northeast to avoid existing utility lines and manholes, Drain lines from
both the reservoir and pump building were found when excavating for the vault, which were not
shown on the plan or located in the fle~. These drain lines were ~route~ a~o~Jnd the new vault and
day lighted in the bank below.
2. The existing waterline configuration differed from what was located in the field and what was shown
on the plan. Due to dlffedng conditions, the ~o~tractor spent extra time pothollng and reconnecting
the water ltT,e.
3. The manhole and line crossing the street at approximate station 29+10 on the south side of Park
were set based on line locates for the existing 24" water line, When the 24" was exposed, it wes
found that the line IDeates had located the old 24" reservoir line. The line that we needed to tte into
was approximately 5' to the east. The contractor came up with and submitted a revised connectiOn
detail which was then approved by the design engineer.
4. Due to moving ot the butterfly vane vault (see item 1) the 30' line required a 22.5 degree bend for
connectiOn instead of Ifle 11.25 degree bend required in the contract. The 22.5 degr~ beryl
required additional excavation and concrete for the thrust block.
5. When the line from Whidby to 9"~ on Eunice wes pressure tested, the gauge that thecontractor
provided was calibrated in increments of 10 psi. During the first test, the gauge appeared to loose
pressure. The contractor swore that it had riel I told him to provide a different gauge, and it the line
tested ok that the cfty would pay for the second test, The contractor provided a gauge calibrated in
Increments of 5 psi the next day and retested the tine. The line then appeared to pass.
8
~8/09/20~5 THI) 07:27 FAX ~004
6. The vertical thrust block at station 61+99 is located at the top of the hill on the east side of Peabody
Creek. When the contractor excavated for the thrust block, a larger hole was dug east of the actual
bend than directly below the bend. During the concrete pour I asked the contractor to push the
concrete further wast. so that the block would be below the bend. When I returned to the site it
appeared that fie concrete was still too far to the east. I then asked that they add concrete to the
thrust block to the west. The contractor maintains that the block was Iocate(~ correctly and that the
extra concrete was not needed. Because I had no pictures and we could not agree, I split the cost of
the ticket with the contractor.
7. A cross tie was required by contract at 10th and AJbert. When the location was potb°led, the pothole
revealed that the valves were located directly to each side of the old 24" water main. This condition
differed from the plan, where the valves were shown at 15.8' apart. The contractor was in the
pr°cess of supporting the valves with concrete thrust blocks when one of the valves blew o1~ the old
main line and caused four hours of delay and clean up.
8. The cross tie in at 9~ and Albert was pothoted on January 31at and again on February 17TM. The pot
hole(s) expose two separate tees. a 2g"x 6" tee and half of a 20'x10" tee. Snelecn assumed that the
other side of the 20"x 10" tee would also be 10" and that a reducer would connect the 14" pipe
running east. When the tie in was attempted on February 22''~, the tee was fully exposed and found
to be a 20"x 10" x14". Snelson was then drrected by the Proje~ Engineer to cap the existing tea to
avoid having to reschedule a water shut down and inconvenience the same customers twice.
However, Bill Beverford stopped by the site later a directed the contractor to close the hole and
rescheduie the fie in with the correct parts. The change in direction caused the con,actor
approximately three hours of dulay. The tie in was attempted again and completed on Febrdary 24th.
9. No provision for payment was made in the contract for disposal of material hauled off site. The City
normalty includes a special provision that says that the City will pay for dump fees at the City landfill.
-i-he provision was not included, however another special provision alludes to It by saying that
material delivered outside of the hours 9:00 am to 3:30 pm will not be compensated for under the
contract.
t0. The City water department requested this additional work to Increase water flow to the area.
11. At the point where the 30" line ties Into the 24" line on Park Street a 24" concrete storm drain Is
shown on the plan. Engineering and Street. departments had done dye tests on the concrete line and
believed it to be abandoned, However, when the contractor attempted to remove the storm drain
pipe, it was found to have 4" of running water In it. The pipe Invert was left in place and the water line
was connected per plan. At the end of the project, the contractor placed a manhole on the uphill side
of the water line. The storm drain was then reieid below the water line.
12. When the contractor began to excavate for the connection to the existing valve off of Heart of the
Hills Parkway, they discovered that the valve and part of the old line had been bacldilled with
screened rock. The rock collapsed into the excavation as they continued creating a larger and larger
hole. The City authorized removing the screened rock aa unsuitable material and bringing in c~ean fill
around the valve and new line.
13. This item adjusts the contract bid items to reflect actual quantifies installed in the field. Please see
the attached spreadsheet.
14. Where the contractor elects to work on weekends, holidays or on longer than 8 hour shifts, the
contract allows the City to be reimbursed for time worked by City personnel.
'~ 5. On November 3, 2004, Snelson Corn ponies dug through a two Inch casl iron main that had been
marked in the field. This item compensates City crews that were called out to repair the break.
16. This item compensates the contractor for the labor and materials necessary for the changed
condition at the connection of ~he 24" on Park (see item number 3 for explanation). This item also
compensates the contractor for mega lug Joints for the 30" pipe at the reservoir. The contract called
for a large thrust block at this location. Due to the close proximity of the chlorination building to the
line at Ihis point, the thrust block could not be placed. Mego lugs allowed the connection to be placed
without thrust blocking.
17. See item number 3, this Item compensates the contractor for the pothole excavation inspect the
changed condition and plan the realigned tie in.
18. The contractor spent an additional half of a day locating the 24' steel transmlssi'on line on the east
side of Peabody Creek. The waterline locate was off by approximately 20 feet.
19. Two 2.0"- 45 degree bends were added at the 9~' and Eunlce tie in to avoid a conflict with an existing
water line.
20. The location of tie in ol~ the 8" at the intersection of Whidby and EunJce was changed to try to avoid
the tangle of utilities in the planned tie in location. This item compensates the contractor for
additional labor and materials for the changed condition.
21. On the day that the capping occurred, the contractor was working off of Whidby Avenue when the
City Water Superintendent directed the contractor to cap the 30" lin~,e ~J~erk, due to difficulty
/
06/09/2005 THU 07:28 FAX
pressurizing the system from the Jones Street reservoir. At 12:00 noon the contractor began
bleeding down the line to the reservoir that had been inadvertently filled by City crews on the
morningafter the tie in on Perk, It toek 6 heurs to bleed the line down for [he capping, The dap was
set by 9:00 pm. This item compensates the contractor for redirecting his work. and for overtime and
lighting required to set the cap after normal working hours.
22. Potholing was necessary due to having to cross the old,reservoir line to tie in. The old reservoir line
was not shown on the plan or located in the field.
23. The City water department requested that these services be tied into the 12" main line or~ Lauridsen
for better flow and circulation.
24. The City water department had difficulty shutting off the water during the tie in of the '10" line on
Lauridsen and AJbert. In order to dry the connection they had to take Lincoln School out of service.
Due to unnoticed and unintended service Interruptions. the tie in was rescheduied at night. This item
compensates Snelson for standby and plating t~me for the intersection.
25. The City water department had difficulty shuffln9 off the water during the tie in of the 6" line on
Lauridssn and Eunico. This item compensates Snelson for standby time for the water shut down.
26. The City directed the contrac[or to make this connection at night due to the businesses and large
number of residents that would be out of service. This item compensates the contractor for the
additional cost of night work.
27, The City directed the contractor to make this connection at night due to the businesses end large
number of residents that woutd be out of service, This item compensates the contractor for the
additional c~st of night work, as well as the cost for inelalling a City provided valve.
28. The contract called for the capping of tha 20" line and tee connection at the 9~h and Albert. Whe~ the
area was potholed, [wp deterioratir~g custom tees were discovered. The City Water Superintendent
requested Ihat both tees be rapJaced and that [] fire hydrant and valve be added, This item
compensates the conlrector for changed conditions and additional work.
29. The contractar was told by the City water crews that we would provide hoses for hydrostatic testing
of the new water lines, Due to the distance from the City's chosen point for loading to the valve on
the new line, the contractor needed to rent additional hoses. This cost reimburses the contractor for
hose rental.
l0
pOltTANGELES
w A $ H ~ N G T 0 N, U, .,-~, A.
CITY COUNCIL MEMO
DATE: June 14, 2005
TO: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT: Equipment Purchase: Hetra Mobile 4-Post Lifting System
Summary: This contracting action is for a Hetra 4-post mobile lifting system for the Equipment
Services Garage to be bought under a State of Washington bid contract. The contract vendor is
Automotive Resources, Inc. of Manassas, VA. Local vendors do not offer the Hetra lifting system.
Recommendation: Authorize the City Manager to sign the contract and purchase order with
Automotive Resources, Inc.
Background/Analysis: The 2005 budget contained funds to purchase an additional mobile lifting
system for the Equipment Services Garage in order to improve shop productivity for vehicle
maintenance, and to be able to handle the additional lifting capacity needed for the new Fire
Department ladder truck. This system is compatible with the existing system in the service garage,
allowing both the existing and the new systems to be operated in tandem for the additional lifting
capacity. $30,000 was budgeted and is available for this as a 2005 procurement. The Hetra
mobile lifting system is available under the State Bid contracting program until June 30, 2005,
when the current contract expires.
State Bid for Shop Equipment
Purchase Contract
(Prices Include Sales Tax and Fees)
Equipment Type State Bid Replacement vehicle
Hetra Mobile 4-Post Lifting System $30,000 Additional Shop Equipment
It is recommended that the City Manager be authorized to sign the contract and purchase order for the
Hetra mobile lifting system from Automotive Resources, Inc.
N:\CCOUNCIL~FINAL~Equipment Purchase - Mobile 4-Post~i~ng System.rtl
12
ir/
:June2005
,Water $360,000 (65.5%)
*Wastewater $130,000 (23.6%)
General Fund $30,000 (5.4%)
Electric Utility $30,000 (5.4%)
3
1,656,000 744,00~
61% ~8%
56,076
6
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: JUNE 14, 2005
TO: CITY COUNCIL ~.~
FROM: YVONNE ZIOMKOWSKI, FINANCE DIRECTOR t ~ b
SUBJECT: BOND FINANCING FOR WESTERN URBAN GROWTH AREA UTILITY EXTENSION
;ummary: With the Western Urban Growth Area (WUGA) annexation, the City staff is
exploring financing options for the extension of utilities to this area. Part of the financing will be
a bond issue.
Recommendation: Authorize staff to proceed with the preliminary steps for a bond issue.
Background / Analysis: On June 7, 2005, the City Council approved the annexation of 358.5
acres of land west of the current city limits. After the annexation takes effect, the City will be
responsible for providing utilities to this area. Staff is working on a financing plan for utility
infrastructure. A detailed plan be presented to the City Council at the second meeting in July,
following the opening of bids for the performance of this work.
A portion of the financing will be a bond issue. It probably will be a general obligation (GO) bond
with a twenty year term. We estimate that the bond amount will be approximately $2.5 million.
This amount can change subject to the bid openings in July. Most of the expense is for financing
of the water and wastewater infrastructure.
Due to time restraints, we are asking the City Council to authorize staff to proceed with preliminary
steps for issuing the bond for the financing of this project.
As always, I will be available to answer any questions.
G:kMASTFORM\COUNCiL. WPT
Last Revised: 6/29/99
14
Date: 6/8/2005
City of Port Angeles
City Council Expenditure Report
From: 5/28/2005 To: 6/10/2005
Vendor Description Account Number Invoice Amount
UJ Thurgood DEP RFD VBMCC 5/05 001-0000-239.10-00 95.97
Rocky Mt. Elk Foundation DEP RFD 4/05 VBMCC 001-0000-239.10-00 95.97
Rotary Club of Port Angeles DEP RFD 001-0000-239.10-00 263.89
WA STATE PATROL - WASIS Crim history-Davenport 001-0000-229.50-00 24.00
Criminal history-S Smith 001-0000-229.50-00 24.00
Division Total: $503.83
Department Total: $503.83
CLALLAM JEFFERSON PUBLIC DFNDR Public Defender fees-June 001-3021-515.41-50 2,750.00
Attorney Prosecution Division Total: $2,750.00
Attorney Department Total: $2,750.00
CINGULAR WIRELESS 5-24 ac 0058836470 001-5010-521.42-10 32.54
GLOBALSTAR USA 5-16 ac 11012928 001-5010-521.42-10 45.26
NEXTEL COMMUNICATIONS 5-26 ac 312753523 001-5010-521.42-10 39.27
Police Department Administration Division Total: $117.07
NEXTEL COMMUNICATIONS 5-26 ac 312753523 001-5021-521.42-10 346.95
Police Department Investigation Division Total: $346.95
NEXTEL COMMUNICATIONS 5-26 ac 312753523 001-5022-521.42-10 297.82
VIVID LEARNING SYSTEMS-WA PAT/DETS OSHA TRNG RENEW 001-5022-521.43-10 1,039.68
Police Department Patrol Division Total: $1,337.50
QWEST 5/20 ac #206Z200017790B 001-5029-521.42-10 252.20
Police Department Records Division Total: $252.20
Police Department Department Total: $2,053.72
J B'S UPHOLSTERY FLASH LIGHT HOLDER 001-6020-522.31-11 37.91
Fire Department Fire Supression Division Total: $37.91
CLALLAM CNTY EMS Medic 1 Advisory 001-6025-526.41-50 600.00
CORDERY, SHARON CPR CLASS 5/24/05 001-6025-526.31-08 50.00
KENYON, SCOTT A CPR CLASS 5/24/05 001-6025-526.31-08 35.00
REIFENSTAHL, PATRICIA CPR CLASS 5/24/05 001-6025-526.31-08 35.00
Fire Department Medic I Division Total: $720.00
Fire Department Department Total: $757.91
ClNGULAR WIRELESS 5-24 ac 0057007521 001-7010-532.42-10 18.28
Public Works-Gen Fnd Administration Division Total: $18.28
Public Works-Gen Fnd Department Total: $18.28
VIKING OFFICE PRODUCTS Binder,index tab 001-8010-574.31-01 67.91
Parks & Recreation Administration Division Total: $67.91
QUIRING MONUMENTS ~NC CEMETERY MARKERS 001-8050-536.34-01 3,563.00
Parks & Recreation Ocean View Cemetery Division Total: $3,563.00
CROWN AQUATICS INC PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 1,703.93
PLASTICS 001-8080-576.31-20 531.02
ROADSIDE,GRNDS,REC, PARK 001-8080-576.3%20 1,939.41
FERGUSON ENTERPRISES INC PIPE FITTINGS 001-8080-576.31-20 492.46
OTIS ELEVATOR COMPANY INC BUILDING MAINT&REPAIR SER 001-8080-576.41-50 1,808.59
Date: 6/8/2005
~'~ '~'~" City of Port Angeles
City Expenditure
Council
Report
,,: .... From: 5/28/2005 To: 6/f0/2005
Vendor Description Account Number Invoice Amount
QWEST 05/16 ac #206T3557247688 001-8080-576.42-10 57.40
VERDICON INC FERTILIZERS & SOIL CONDTN 001-8080-576.31-40 913.92
SEED,SOD,SOIL&INOCULANT 001-8080-576.31-40 11,837.44
Parks & Recreation Park Facilities Division Total: $19,284.17
Parks & Recreation Department Total: $22,9t5.08
General Fund Fund Total: $28,998.82
BREWER, DAVID Contract services-May 101-1430-557.49-90 100.00
Convention Center Convention Center Division Total: $100.00
Convention Center Department Total: $100.00
Convention Center Fund Fund Total: $100.00
CLINICARE OF PORT ANGELES INC DOT PHYSICAL-T KAUFMANN 102-7230-542.43-10 75.00
PUD #1 OF C!..ALLAM COUNTY Lauridsen Blvd-05/24 102-7230-542.47-10 18.42
VERIZON WIRELESS 05/15 ac #764264089-00001 102-7230-542.42-10 12.99
Public Works-Street Street Division Total: $106.41
Public Works-Street Department Total: $106.41
Street Fund Fund Total: $106.41
CLINICARE OF PORT ANGELES INC DRUG/AUDIO SCREENG 107-5160-528.41~50 52.00
VIVID LEARNING SYSTEMS-WA PENCOM TRNG RENEW 107-5160-528.43-10 658.46
Pencom Pencom Division Total: $710.46
Pencom Department Total: $710.46
Pencom Fund Fund Total: $7t0.46
ALLEN, NICHOLAS REFEREE PAYMENT 174-8221-574.41-50 150.00
BRASHER, DAVID G REFEREE PAYMENT 174-8221-574.41-50 25.00
CLARKE, JERRY REFEREE PAYMENT 174-822%574.41-50 75.00
DROZ, DONALD C REFEREE PAYMENT 174-8221-574.41-50 650.00
EYESTONE, PAUL REFEREE PAYMENT 174-8221-574.41-50 125.00
MCHENRY, MICHAEL L REFEREE PAYMENT 174-8221-574.41-50 25.00
WlSHIK, ANTON REFEREE PAYMENT 174-8221-574.41-50 50.00
WI~I-, DEREK R UMPIRE PAYMENT 174-8221-574.41-50 140.00
Recreation Activities Sports Programs Division Total: $1,240.00
Recreation Activities Department Total: $1,240.00
Park & Recreation Fund Fund Total: $t ,240.0(~
ACTION PROPERTY MANAGEMENT OVRPAYMENT-521 W 8TH A101 401-0000-122.10-99 35.23
BURNETI'E, NICK OVERPAYMENT-301VASHON#9 401-0000-122.10-99 53.16
CHURCH OFTHE NAZARENE OVERPAYMENT-814 E 2ND ST 401-0000-122.10-99 20.27
CLEAN SOUND COOPERATIVE INC OVERPAYMENT-EDIZ HOOK RD 401-0000-122.10-99 42.01
CREEDH, PAUL OVERPAYMENT-208 E FRONT 401-0000-122.10-99 64.05
DOUGHERTY, JESSlCA UB CR REFUND-FINALS 401-0000-122.10-99 90.30
EVERGREEN COURTAPTS OVRPAYMENT-2202 W 16TH 83 401-0000-122.10-99 41.42
HOUSER, JULIE ANN & CLIFF OVERPAYMENT-3713 OLD MILL 401-0000-122.10-99 143,75
KERRIGAN, JOHN OVERPAYMENT-509 E 4TH ST 401-0000-122.10-99 117.83
I ~1~ Page 2
~'~ *'~ Date: 6~8~2005
"?~"~ ?'~ City of Port Angeles
City Council Expenditure Report
"~ ,~,.,'.''~c~ From: 5128/2005 To: 611012005
Vendor Description Account Number Invoice Amount
LATIMER, PAUL OVRPMNT-116 N ALBERT #338 401-0000-122.10-99 83.58
LEHRER, MARC OVERPAYMENT-1213 CRAIG B 401-0000-122.10-99 4.75
OVERPAYMENT-1213 CRAIG D 401-0000-122.10-99 15.98
LOONEY, GARRE~I' UB CR REFUND-FINALS 401-0000-122.10-99 151.48
MCCARTNEY, TERRY J UB CR REFUND-FINALS 401-0000-122.10-99 40.50
MCCORMICK, SANDY UB CR REFUND-FINALS 401-0000-122.10-99 25.02
MCPHERSON, WILLIAM K UB CR REFUND-FINALS 401-0000-122.10-99 72.94
MILLER, JAN UB CR REFUND-FINALS 401-0000-122.10-99 96.56
OLSON, KIMBERLY UB CR REFUND-FINALS 401-0000-122.10-99 66.23
PROPERTIES BY LANDMARK INC OVERPAYMENT-418 E 7TH #2 401-0000-122.10-99 55.49
ROBINSON, RONALD UB OR REFUND-FINALS 401-0000-122.10-99 94.70
SMITH, MICHAEL R UB CR REFUND-FINALS 401-0000-122.10-99 29.25
ST LAURENT, JOHN A OVERPAYMENT-1215 E 1ST C 401-0000-122.10-99 27.37
TAITANO, APRIL UB CR REFUND-FINALS 401-0000-122.10-99 92.45
THOMPSON, FRANCESS UB CR REFUND-FINALS 401-0000-122.10-99 210.19
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-0000-237.00-00 -3.90
Division Total: $1,670.61
Department Total: $1,670.61
PUD #1 OF CLALLAM COUNTY 2110 Glass Rd-04/28 401-7120-533.33-50 45.94
Public Works-Electric Power Resource Mgmt Division Total: $45.94
CLINICARE OF PORT ANGELES INC PHYSICAL/DRUG-R WILLIAMS 401-7180-533.43-10 100.00
PARSINEN LANDSCAPE MAINT INC Landscape Maintenance-May 401-7180-533.48-10 1,732.80
Landscape Maintenance-May 401-7180-533.48-10 1,304.14
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 50.92
VERIZON WIRELESS 05/19 ac #370251125-00001 401-7180-533.42-10 74.48
05/19 ac #270251239-00001 401-7180-533.42-10 74.48
Public Works-Electric Electric Operations Division Total: $3,336.82
QWEST 05/14 ac #3604574717777B 401-7188-594.42-10 38.35
Public Works-Electric Electric Projects Division Total: $38.35
Pubfic Works-Electric Department Total: $3,421.11
Electric Utility Fund Fund Total: $5,091.72
Jason Baar CDL REIMBURSEMENT 402-7380-534.43-10 105.00
PUD #1 OF CLALLAM COUNTY Crown Z Water Rd-05/24 402-7380-534.47-10 11.72
QWEST 5/23 ac #206t411255315B 402-7380-534.42-10 64.21
05/10 ac #360Z100240955B 402-7380-534.42-10 331.62
Public Works-Water Water Division Total: $5t 2.55
Public Works-Water Department Total: $512.58
Water Fund Fund Total: $512.55
CLIN~CARE OF PORT ANGELES INC DRUG SCREEN-D BECKLEY 403-7480-535.43-10 25.00
PARSINEN LANDSCAPE MAINT INC Landscape Maintenance-May 403-7480-535.41-50 652.06
WASHINGTON (ECOLOGY), STATE OF Loan SRF91001 403-7480-591.71-10 113,005.72
Loan SRF91001 403-7480-591.71-10 16,802.33
'~ Page 3
? City of Port Angeles Dat~: ~/sao0~
City Council Expenditure Report
From: 5/28/2005 To: 6/10/2005
Vendor Description Account Number invoice Amount
Public Works-WW/Stormwtr Wastewater Division Total: $130,485.11
Public Works- WW/Stormwtr Department Total: $130,485.11
Wastewater Fund Fund Total: $I 30,485.11
PAR$1NEN LANDSCAPE MAINT INC Landscape Maintenance-May 404-7580-537.48-10 633.63
Public Works-Solid Waste Solid Waste-Collections Division Total: $633.63
Public Works-Solid Waste Department Total: $633.63
Solid Waste-Collections Fund Total: $633.63
USDA APHIS MANAGEMENT SERVICES 405-7585-537.41-50 20,745.86
MANAGEMENT SERVICES 405-7585-537,41-50 13,527.46
Public Works-Solid Waste Solid Waste-Landfill Division Total: $34,273.32
Public Works-Solid Waste Department Total: $34,273.32
Solid Waste-Landfill Fund Total: $34,273.32
VERIZON WIRELESS 05/15 ac #26421490800003 501-7630-548.42-10 114.26
Public Works-Equip Svcs Equipment Services Division Total: $114.26
Public Works-Equip Svcs Department Total: $114.26
Equipment Services Fund Total: $1 t4.26
BAILEY, JAMES A May Medicare premium 503-1631-517.46-35 78.20
BALSER, FRED May Medicare premium 503-1631-517.46-35 78,20
Disability Board-Feb 503-1631-517.46-35 141.46
BALSER, SHARYN Disability Board-Feb 503-1631-517.46-35 299.99
BISHOP, VIRGIL May Medicare premium 503-1631-517.46-35 172.00
Disability Board-Feb 503-1631-517.46-35 54.80
CAMERON, KENNETH May Medicare premium 503-1631-517.46-35 101.30
Disability Board-Feb 503-1631-517.46-35 168.98
CAMPORINI, RICHARD May Medicare premium 503-1631-517.46-35 76.20
Disability Board-Feb 503-1631-517.46-35 144.00
CLELAND, MICHAEL A Disability Board-Feb 503-1631-517.46-35 738.44
GLENN, LARRY May Medicare premium 503-1631-517.46-35 78.20
GROOMS, MICHAEL May Medicare premium 503-1631-517.46-35 78.20
Disability Board-Feb 503-1631-517.46-35 144.18
JOHNSON, DONALD G May Medicare premium 503-1631-517.46-35 78.20
Disability Board-Feb 503-1631-517.46-35 ,~70.30
JOHNSON, HARRY May Medicare premium 503-1631~517.46-35 76.20
Disability Board-Feb 503-1631-517.46-35 122.99
JORISSEN, ROBERT R May Medicare premium 503-1631-517.46-35 78.20
LIND, DARWIN PETER May Medicare premium 503-1631-517.46-35 73.20
Disability Board-Feb 503-1631-517.46-35 61196
LINDLEY, JAMES K May Medicare premium 503-1631-517.46-35 78.20
LOUCKS, JASPER May Medicare premium 503-1631-517.46-35 133.20
MCLANE, STEVE Disability Board-Feb 503~1631-517.46-35 196.26
MIESEL JR, PHILIP C May Medicare premium 503-1631-517.46-35 61.60
Page 4
.,,:~,,t ~ Date: 6~8~2005
:'" '~" City of Port Angeles
City Expenditure Report
Council
· '~'., From: 5/28/2005 To: 6/10/2005
Vendor Description Account Number Invoice Amount
MORGAN, ROY May Medicare premium 503-1631-517.46-35 75.20
NW ADMIN TRANSFER ACCT June Medical Premium 503-1631-517.46-33 25,646.25
June Medical Premium 503-1631-517.46-33 21,783.40
June Medical Premium 503-1631-517.46-33 1,395.80
June Medical Premium 503-1631-517.46-34 11,515.25
THOMPSON, BRUCE May Medicare premium 503-1631-517.46-35 66.20
Self Insurance Other Insurance Programs Division Total: $64,818.66
HEALTHCARE MGMT ADMNSTRS INC Denta~ claims 05/31 503-1637-517.46-01 3,133.56
Dental claims 06/07 503-1637-517.46-01 1,111.20
Self Insurance Medical Benefits Division Total: $4,244,76
Self Insurance Department Total: $69,063.32
Self-Insurance Fund Fund Total: $69,063.32
BRAUN, GARY May Medicare premium 602-6221-517.46-35 78.20
Disability Board-Feb 602-6221-517.46-35 53.00
CAMPBELL, MALCOLM D May Medicare premium 602-6221-517.46-35 75.20
Disability Board-Feb 602-6221-517.46-35 188.00
EVANS, SIDNEY May Medicare premium 602-6221-517.46-35 77.20
Disability Board-Feb 602-6221-517.46-35 66.00
RYAN, ED May Medicare premium 602-6221-517.46-35 66.20
Disability Board-Feb 602-6221-517.46-35 24.00
Fireman's Pension Fireman's Pension Division Total: $627.80
Fireman's Pension Department Total: $627.80
Firemen'$ Pension Fund Total: $627.8{]
QWEST 05/23 ac #206T418577331B 652-8630-575.42-10 112.90
Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $112.90
Esther Webster/Fine Arts Department Total: $112.90
Esther Webster Fund Fund Total: $112.90
CHAPTER 13 TRUSTEE P/R Deductions pe 05-22 920-0000-231.56-30 628.00
PERS Payroll deductions 5~22 920-0000-231.51-11 3,517.34
Division Total: $4,145.34
Department Total: $4,145.34
Payroll Clearing Fund Total: $4,145.34
Totals for check period From: 5/28/2005 To: 6/10/2005 $276,2'15.64
Page 5
20
RESOLUTION NO.
A RESOLUTION of the City Council of Port Angeles recognizing the
significance of the Paddle to Elwha 2005 Canoe Journey declaring the
City's support for that event, and authorizing cooperation by the City with
the Lower Elwha Klallam Tribe in that event.
WHEREAS, the City of Port Angeles recognizes the high importance and the cultural
and spiritual significance to the Lower Elwha Klallam Tribe and other Native American and First
Nations people from the United States and Canada of the Paddle to Elwha 2005 Canoe Journey;
and
WHEREAS, the theme of the Paddle to Elwha 2005 Canoe Journey is honoring the
ancestors; and
WHEREAS, the City of Port Angeles declares its respect for that theme and acknowledges
the importance to the Lower Elwha Klallam Tribe and Native American and First Nations people
of honoring the ancestors; and
WHEREAS, educational, cultural and other exchanges between the City and the Lower
Elwha Klallam Tribe contribute importantly to the well-being and betterment of the Port Angeles
community; and
WHEREAS, the City of Port Angeles wholeheartedly supports the Paddle Journey's goal
of connecting tribal youth with tribal elders to help preserve native American culture; and
WHEREAS, the City of Port Angeles desires to promote understanding and trust between
the City and the Tribe,
NOW, THEREFORE, the City Council of the City of Port Angeles do hereby resolve as
follows:
-1-
The Paddle to Elwha 2005 Canoe Journey offers invaluable opportunities for cultural
exchange and good will and is most worthy of support by the City; and
The City Council hereby authorizes the City Manager to assign City staff and facilities,
at no charge, to support the Lower Elwha Klallam Tribe with the 2005 Canoe Journey; and
The City of Port Angeles officially and warmly welcomes all Paddle Journey participants
and visitors.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 14th day of June, 2005.
Richard A. Headrick, Mayor
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
G:~LegaI_Backup\ORDINANCES&RESOLUTIONShR2005-01 .Paddle Joumey.wpd
June 9, 2005
-2-
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: JUNE 14, 2005
To: CITY COUNCIL
FROM: BOB COONS, HUMAN RESOURCES MANAGER ~ ~
SUBJECT: AMENDMENT TO LIABILITY CLAIMS MANAGEMENT ORDINANCE
;ummary: The attached Risk Management Ordinance is amended to bring it up to date and
accurately describe the administration and coordination of liability claims file against the City.
The City does not have an Office of Risk Management any longer, which was changed when the
Risk Manager position was eliminated several years ago in budget reductions. These functions
are assigned to the Human Resources Office. The amendments eliminate redundant language in
the ordinance and increase the claims paying authority for the City Manager from $5,000 tc
$15,000. Claims over this amount are brought before the City Council for approval.
Recommendation: Staff recommends that the City Council adopt the amended Claims
Management Ordinance to update the ordinance and establish the authority for the City Manager
to pay claims to $15,000.
Background / Analysis: The City had a Risk Manager position several years ago that was
responsible for managing the City's health benefit programs, self-insurance program, and liability
claims filed against the City. This was a separate Division in the Finance Department. The Risk
Manager at that time developed an Ordinance establishing the Office of Risk Management, In
1995, the position of Risk Manager was eliminated in budget reductions and the assigned
responsibilities transferred to Human Resources. Since that time, the Office of Risk
Management has not existed, so the Ordinance has been out dated, although the claims
administration and processing portions were still applicable.
The old ordinance established that liability claims below $5,000 could be pay with the authority
of the Risk Manager. Claims over this amount had to go the City Council. We find that $5,000
is a low threshold as many claims are between $5,000-$7,000.
G :~vl ASTFO P,3d\C OUN C IL.WPT 23
Last Revised: 6/29/99
Staff is recommending that the claims payment level be set at $15,000 for the City Manager and
claims above this amount be approved by the City Council. This is consistent with authority
granted to the City Manager for other expenses and will expedite the processing of paying
liability claims for the public.
Attachment: Claims Management Ordinance
Cc: Mike Quinn, City Manager
Bill Bloor, City Attorney
Last Revised: 6/29/99
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington,
amending of Ordinance 2736, as amended, and Chapter 2.76 of
the Port Angeles Municipal Code.
WHEREAS, the Office of Risk Management and Safety described in PAMC 2.76.010-
2.76.050 has been eliminated and these code sections can be repealed; and
WHEREAS, certain claims management functions need to be clarified and updated;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES
DOES HEREBY ORDAIN as follows:
Section 1. Ordinances 2736, as amended, and Chapter 2.76 of the Port Angeles
Municipal Code are hereby amended as follows:
.................... .T,-, SAFETYCLAIMS MANAGEMENT
Sections:
2.76.060.010 Claims Management - Nonlitigation Claims
2.76.070.020 Claims Management - Litigation Claims
2.76.0§0.030 Recovery of Losses
25
A. Loss
2 76 030
A. The
s--ec'%p ,- to .......
B
26
27
2.76.060.010 - Claims Management Nonlitigation Claims. The O.qq~¢ of
' ' ........ ~ ° - ~ ' ~' ' in connection with the ,.,~,y o_L,,,..~y
~.~,.,~,,.,,..[ ~.~ o~.~y~W Manager or designee, ' ' ' ~:"' ~
~, shall be responsible for developing ~d implementing the Ci~s position on
the resolution of all nonlitigation claims by or against the CiW.
BO. All City depa~ments, divisions ~d other CiW agencies shall repo~
immediately to the~.~ ..........~....~' ............ ~-~-~-~ ~,~ o~.~[~*lW Manager or des nee the
occu~ence of any accident or incident which may give rise to a claim by or against the Cit~
EB. The ~ of ~'-' ......... -,,~ o-*~[y~W Manager or des~ee shall
transmit copies of the nonlitigation claim or potential claim to the affected dep~ent an~or
individual, and, where appropriate, to the insurance representative.
DC.= All claims investigations, including investigation by the O.~qcc of
......... fct)CiW M
~.~.~.[ a.~ Sa anager or des nee, shall be conducted an~or coordinated
~.[ ~.~ ~ ~ .... .~.~. ~ .~ ~: ~,[~.~ ~ ~ ..... ~n consultation with the Legal Depament
or other legal counsel representing the City, and protected by the attorney-client privilege ~d
attorney work product role. ~ perfo~ing an~or coordinating such investigation, the O~qfice of
................. ] fermi
,~ ~.~.~.~.~ ~.~ Sa tV M~ager or desi~ee may employ the se~ices of claims
specialists.
...... ~ .............. ~ .... · ' hall
~D. ~e ~**~ ~....~- ~.---~-~-, --- o..~j ~W Manager or des~ee s have
authon~ to negottate the settlement of any nonht~gat~on claim ~n an amount not exceeding $o,.~.
$15,000, provided that a thorough investigation ~d wfi~en repo~ establishes that pa~ent of
such amount is justified, and provided ~her that ~y relev~t legal issues have been reviewed
by the ~Legal Depa~ment. All other nonlitigation claims shall be seRled
only ~ith authorization by the Ci~ Council a~er considering the repo~ and recommendation
of th ...... ~............... ~ ................... ~..~.Le al D
epa~ment.~e~
H~. The Of~ ~ ,~,~,,-~-~-~ ~ o-,~y~W M~ager or desk,ce may wr te
interdepartmental roles detailing the procedures to be followed by all depa~ments to ensure
efficient accomplishment of the nonlitigation claims management ~nction.
-4-
28
2.76.070.020 - Claims Management - Litigation Claims.
A. The Risk Manager shall be the City's appointed agent to receive any claim for
damages against the City under Chapter 4.96 RCW. The Risk Manager may be reached during
the normal business hours of the City at City Hall, 321 East Fifth Street, Port Angeles,
Washington 98362.
B. Service of process in accordance with RCW 4.28.080(2) upon the Mayor, City
Manager, ,.,,
~..~,~, ~ ,,, ,~l,y ~v,~,,.~, ~ ,~o,~,,a~,~ .~.,, or City _.er..,
the
C1 k
shall
constitute
service on the City. No other City official or employee may accept service of a summons and/or
complaint unless such official or employee is specifically named in the lawsuit, in which event
such City official or employee shall immediately deliver a copy of such process to the City Clerk.
C. Upon accepting service of summons and/or complaint, those persons identified
in subsection A above shall deliver the same to the City Clerk, who shall make appropriate copies
for distribution and shall deliver the original document to the
Department and the additional copies to the Oh'q,.,. ,,fRisk Maiag~.~,..t ,,,d Sa~%,~City Manager
or designee.
teD. The Cmi3m~xt~Legal Department shall retain such outside experts
as necessary for the resolution of litigation claims that are not covered by insurance. T-~
,~.,~ o,~,,~,.~. The C~Legal Department may elect to represent the City in
hearings and/or trials involving such litigation claims or shall appoint outside counsel when
appropriate and after coordinating with thc Office of Risk Ma,,~g~,.~.~ ~,d Sa%fy vi' applicable
insurer.
HE. The ~,.,~ ~, .,l~,. ~,,~.as¢,.~,,,,~,,~ o=,~,y,~W Manager or desl~ee, upon the
recommendation of the ~Leaal Depa~ent, shall have authori~ to approve
the settlement of ~y litigation claim in an amount not exceeding $5,000515,000, provided that
29
a thorough investigation and written report establishes that payment of such amount is justified.
All other litigation claims not covered by insurance shall be settled only afterwith authorization
by the City's insurance representative and by the City Council after considering the report and
recommendation of the ~Legal Department.
Except as specifically directed by the
City Manager or designee or C~¢~wy%~fffi~Legal Department, no City department,
division or other City agency, and no City official or employee, acting individually or collectively,
may engage in the following acts:
1. Negotiate or otherwise effect the settlement of a claim or lawsuit
involving the City;
2. Discuss with persons other than the ,~.,.,. u~ ...~.~ ~.~.~.~,..,..,
SafetyCity Manager or designee, C~3,~l~me'/~ffie~Legal Department attorneys, persons
by th '~'~'~ I~; .................. fct~yCity M ign
authorized e ~,t.~ ut x~x~.~ ~.a.a[w.c.t a.u Sa anager or des ee or
~Legal Department, or his/her supervisor, incidents which could reasonably lead
to a claim or lawsuit against the City; provided, however, that the employee may discuss the
~ncldent w~th other persons ,.[,.~ ..,, ...... .~ ~.,. ,~.), ~[[,,.~,.;, o Offi¢~with approval from the
Legal Department; and,
3. Give written or vcrbaloral statements describing an accident or incident
of his or her involvement to anyone other than an investigating law enforcement officer who
properly identifies himself as such until after the employee or official has notified the City
................................ JfctyL
~,~.~ ~ ~,.~ o~ ,~..~ ,~ ~.~ ~...~..~..~ ..u Sa e~al Depa~ent that such a
statement has been requested.
2.76.080.030 - Recove~ of Losses.
A. Action for Recover. Legal action by the CiW for recove~ of losses of$15,000
or les2shall be initiated only af;ciwit~ authorization by ~e CiW M~ager, and for losses in excess
of $15,000bvtheCiWCouncil Th ~=~ ...................... ~ ..............
~ ..................... ' ........................... L 1D t shall
be responsible for bringing .II .g.~. actions, including claims and lawsuits, for recove~ of losses
to the CiW ~ising out of the acts of others. Such losses may include prope~ damage or losses
which impact on the CiW as a result of personal injuries. ~ addition, the ~
Legal Department mayj oin ~e CiW as a pa~ with ~y third pa~ in a lawsuit involving recove~
of loss to the CiW
the CiW shall be paid to the budget unit or dep~ment which has expended ~ds ~&or materials
as a result of the loss. Any monies in excess of those so expended shall be transfe~ed to the self-
instance ~d.
-6-
30
Section 2 - Severabilitv. Ifanyprovisionofthis Ordinance, orits application to any
person or circumstances, is held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
Section 3 - Effective Date. This Ordinance shall take effect five days following the
date of its publication by summary.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 14th day of June, 2005.
MAYOR
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED: June 19, 2005
By Summary
G:kLegal_Backup\O RDINAN C ES &RES OLUTI ONSX2005 -26 ClaimsMgmt.060605 wpd
June g, 2005
-7-
32
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: JUNE 14, 2005
To: CITY COUNCIL
FROM: MARK E. MADSEN, DIRECTOR -- COMMUNITY & ECONOMIC DEVELOPMENT
SUBJECT: DEKAY ANNEXATION AGREEMENT AMENDMENT
Summary: An amendment to an annexation agreement originally adopted by ordinance on
February 5, 1991 to accommodate development in light of changes in conditions.
Recommendation: Authorize Mayor to sign an amendment to the original annexation
agreement.
Background / Analysis: Recorded as City Ordinance No. 2627, dated February 5, 1991, an
annexation of property then known as the "Freeman Annexation" and now commonly referred to as
"DeKay" annexed a 6.91 acre parcel of land into the city north of Scribner Road, between Albert
Street and Heart of the Hills Parkway. The property was annexed with RS-9(Residential Single
Family) zoning. Previously platted on February 29,,J~into lot sizes that do not conform to city
standards, an accompanying annexation agreement required the parcel to be replatted "in accordance
with 58.17 RCW (Subdivisions) and applicable city ordinances, specifications and policies".
In the intervening 14 years since annexation, this parcel has not been replatted or developed.
Under the annexation agreement no development (of even one single family dwelling) could take
place without repIatting of the entire annexed property. This situation was recently brought to the
City's attention by a potential purchaser.
A subdivision would require the developer to improve Scribner Road west to Old Mill Road
as welt as Old Mill Road north to Rhodes Road. This requirement is economically prohibitive,
thereby preventing development of the property.
A short-plat into four or fewer legal lots would only require improvement of Scribner Road
adjacent to the subject property and west to the intersection of Old Mill Road, making development
economically feasible. Permitting the construction of one single family dwelling would not in and
of itself invoke any street improvements, and would allow minimal development of the property.
Scribner Road does not extend beyond the eastern edge of the property where the Parkway
serving Olympic National Park is located.
The public interest, as articulated in the City's Comprehensive Plan, is served by allowing
this parcel to be developed in an economically feasible manner.
Attachements: Area Map
Original Annexation Ordinance and Annexation Agreement
Proposed Amendment to the Annexation Agreement
33
DEO 2 0 1990
PQRI ANGELES
PLANNING DEPARTMENT
Rhodes Road
....
- Scribner Road
....... :34
ORDINANCE NO. 2627
AN ORDINANCE of the city of Port Angeles
annexing approximately 6.91 acres into
the city of Port Angeles.
WHEREAS, pursuant to RCW 35A.14.120, the necessary
~etition has been filed with the City of Port Angeles requesting
~nnexation of the following described area to the City of Port
Angeles which is contiguous to said City; and
WHEREAS, the necessary legal steps in connection with
said petition have been completed, including the holding of a
)ublic hearing on said petition after due and legal notice
zhereof; and
WHEREAS the requirements of Chapter 43.21C RCW have
~een met; and
WHEREAS the Council of the City of Port Angeles
believes that it ls in the best interests of the city and its
residents that said petition for annexation be granted; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES
ORDAIN as follows:
Section 1. The following described area, which is
~hown in the attached Exhibit "A", is hereby annexed to the City,
~rovided the conditions described in Sections 2, 3, and 4 are
The south half of Block 9, and all of Blocks 10 and 15
in Fogarty and Dolan's Second Addition to the Townsite
of Port Angeles as recorded in Volume 3 of plats, page
65, records of Clallam County, Washington, together
with those portions of Albert Street, Eunice Street,
south half of Block 9, and Blocks 10 and 15 which would
attach by operation of law upon vacation.
TOGETHER WITH the north 30.00 feet of the west 60.00
feet of Parcel Number 1 as shown on a map of Peabody
Park recorded in Volume 6 of surveys, page 75, records
of Clallam County, Washington, in the east half of
Section 22, Township 30 North, Range 6 West, W.M., of
said Clallam County.
$$
Section 2. The annexed area shall bear the outstanding
indebtedness of the city contracted prier to or existing at the
~ffective date of this Ordinance.
Section 3. Pursuant to Article X, S~cti~n
9rdinance 1709, as amended, the annexed area zoning shall be RS-
9, Residential Single-Family District.
Seotion 4. The annexed area shall be replatted in
accordance with the Annexation Agreement, attached hereto as
Section 5. This ordinance shall take effect five days
~ter date of publication.
PASSED by the City Council of the City of Port Angeles
a regular meeting of said council held on the 5th day of
February, 1991.
ATTEST: '3 HAYO
2r~g D~Knutson, City Attorney
PUBLISHED: 2/10/91
-2-
EXHIBIT "B"
This Aru~exation Agreement is en~ere~ into this ~-- day cf
~%~,,~, 199f, by and between the cit~ of Port ~_ngeles, a
mu~.icipal ~--po~tion, hereinafter referred to ~S ~e "City", ~d
· ioseph E. Freem~, e~e o-~er of ~e ~exed ~rea, here~after
refe~ed to as "O~er".
~pF~S~ATIONS
!. Joseph E. Fre~Kn is ~a o~ar of property ccnti~ous to
~e ci~ of Po~ ~geles, which prope~y is de~cr~ed as follow~
and is hereinafter refaced to as the "~exed ar~":
The sou~ half of Block 9, ~nd ~1 cf B!oc}~ i0 ~d 15
~ Fog~y ~ Do!~'s Second Addition to ~he To, site
of Po~ ~geles ~s recor~e~ ~ Vol~e 3 of Plats, page
65, racor~ of C!all~ Co~=y, Wash~gton, together with
th~se potions of A]he~ Street, E~ice Street, "D"
Avenue, "E" Avenue, and "F" Avenue abutting sai~ scu~
half of Block 9 and Blocks 10 and i5 which would attach
by operation of law upon ~c~tion.
TOGET~9 W!~ the no~ 20.00 feet of ~e ~est 60.00 feet
of Parcel N~lmber ! as sho-~ on a map of Pe~ody P~rk
recorded ~ Vol~e 6 of S~eys, page 75, records of
Clal!am ComuS, Wash~on, ~ the east half of Section
22~ Tom~ship ~0 No~., R~ge 6 West, W_K., of said
C!allam County.
2. The O~er is desirous of connecting to City water, sewer
~d light system, ~d ~.e city is will~g that ~e 0~er be
allowed to do so under ce~a~_ conditions.
3. The ~exad area ~s orig~lly pl~tted on Feb~ 29,
!S92, and contains lots ~at are ~st~nd~rd ~der tb.e ci~'s
zon~_g Code ~ several rights-of-way %hat have been vacated.
4. The City is wi!!Lng tc t~ke ~a ~exad area into the City
c~ent city ~e~ir~ents, includL~g the necsssu~z street fiXate-
cf-way ~d utility easements-
AGI~E~ENTS
NOW~ T~.RE?OI~E, in consideration of %he ~ove representations
and the mutus! aoven~ts herein comta~.ed, it is a~ee~ as fellows:
1. Prior to ~y development or issu~lce of building pe~its
%3itnim the ~exed area, 0~er ~ill repla~ the anne>ued area ~
accordance wie~ ~e requ~ts of Chapter 58. L7 ~.CW and all
appilc~l.e cirri or~mn~ces, spec~flcatlons and =o~mc~es, ~hich may
include bu~ not necess~ily be !~ted to s~_itm~ se~ers, ~ater,
electric power, paved streets, curbs, gutters, sidewaY-ks and storm
sewers. Owner shall dedicate b_v Quit C!a/~ Deed to City the
necessary_ ri~ht~-of--~ay ~nd ease~ent~ reqxkirea b_v said rep!at.
2. City will allow aru~exation Df %he ~e~ ~ea ~
water, light and sawer connexion to present!y existing
pJasently !ocmtea City utilities. O~er will comply %~i~ all
3. ~s ~tion a~e~ent s~l! be binding on O~er,
hairs, assi~s ~d successors in interest ~d sh~/! bm rmcmrded
wi~h ~he CI~i~ Co~ty Auditor'm Office.
~- ~SS ~.~0F, ~e panics hereto k~ve kere~tc set their
h~ds the day ~d ye~ first ~ve ~itten.
CITY OF PORT ~N~E~S
AT,ST:
Bec]~ J&~pt~., Ci~ Clerk
Approved ~s to
~r~i~ D~n~ts~nr
City Att~ ~_ey
AMENDMENT TO ANNEXATION AGREEMENT
THIS AGREEMENT is made and entered into this__ day of June, 2005 between the City
of Port Angeles, a municipal corporation, hereinafter referred to as the "City", and George Dekay,
the owner of the area described below and successor in interest to Joseph E. Freeman, hereinafter
referred to as the "Owner."
For the mutual benefits to be derived from this Agreement, the parties herebyrecite and agree
as follows:
1. On the 5th day of February, 1991, the City and Joseph E. Freeman entered into an
"Annexation Agreement." That Annexation Agreement is attached hereto and incorporated herein
by this reference. The Annexation Agreement was referenced in Ordinance No. 2627 passed by the
Council of the City of Port Angeles on February 5, 1991.
2. The Annexation Agreement contemplated that at some unspecified date the annexed area
would be "replatted in conformance with current City requirements." As of this date, the property
has not been replatted and no building permit or other development has been approved for the
property.
3. Subsequent to the Annexation Agreement, there have been changes in circumstances
affecting the property. The Owner now wishes to develop the property. The City recognizes that
it is in the best interests of the City and the community that the property be developed and recognizes
that it is not appropriate to apply the requirements of the 1991 Agreement to the current planned
development.
4. The Annexation Agreement is hereby amended by deleting paragraph 4 of Representations
and paragraph 1 of Agreements.
5. The Annexation Agreement is further amended by adding the following as a new paragraph
in Agreements:
The existing, nonconforming, previously platted subdivision shall not be recognized
as buildable in its current state. However, existing subdivision lots may be
consolidated into buildable sites by the filing of a Zoning Lot Covenant. Further
development of consolidated lots shall be as required by the City's subdivision
process and standards, which are found in Title 16 of the Port Angeles Municipal
Code.
6. The parties acknowledge that compliance with the Amended Annexation Agreement will
constitute compliance with Section 4 of Ordinance No. 2627.
7. As amended, the Annexation Agreement is confirmed and ratified.
CITY OF PORT ANGELES OWNER
By: George DeKay
Approved as to Form:
William E. Bloor, City Attorney
Attest:
Becky J. Upton, City Clerk
G:kLegaI_BackupkAGREEMENTS&CONTIL~CTSk2005 Agmts&ContractskDeKay-Freeman.AmendAnnexAgmt.060905.wpd
INTERLOCAL AGREEMENT
BE'FWEEN
THE CITY OF PORT ANGELES, A MUNICIPAL CORPORATION
AND
CLALLAM COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF WASHINGTON
THIS AGREEMENT is entered into this day of ,2005, between
the City of Port Angeles, Washington, hereinafter referred to as "City" and Clallam County,
hereinafter referred to as "County".
Recitals:
1. Public safety radio interoperability is of vital concern to both the City
and County. Radio interoperability allows first responders to converse with each other
regardless of radio frequency or radio equipment type.
2. The parties are authorized and empowered to enter into this Agreement
pursuant to Chapter 39.34 RCW.
3. The parties have each determined that this Agreement is mutually fair
and advantageous.
Agreements:
NOW, THEREFORE, in consideration of the mutual contributions, covenants
and agreements contained herein, the parties hereby agree as follows:
1. Purpose. The purpose of this Agreement is to set forth the agreements
between the City and County relating to the installation, ownership, maintenance, and
operation of public safety interoperable radio equipment (the equipment) as described in
Exhibit A, PenCom/City Hall Facility and Exhibit B, Ediz Hook Facility.
2. The duration of this Agreement will be from the date of execution by
both parties and will continue until June 30, 2010.
3. County will pay all costs and expenses of the purchase, installation,
and operation of the equipment.
Interlocal Agreement between PA and Clallam County Page 1
4. The City shall cooperate with the County and allow the County to install
the equipment at two sites, in the Port Angeles Police Department building and in the City's
radio building at 850 Ediz Hook.
5. The County shall provide all management, supervision, personnel,
materials, equipment and supplies necessary to install, operate, and maintain the radio
equipment and shall take all reasonable precautions to prevent damage, injury or loss, by
reason of or related to the operation and maintenance of the equipment, to any persons or
property.
6. City will provide access to the site by County employees for the period
of June 30, 2005 through June 30, 2010, but has no obligation to maintain or protect the
equipment.
7. Access to the equipment will be provided upon request through the
Port Angeles Police Department.
8. City makes no warranties as to the suitability or fitness of the facilities
provided.
9. County will pay and hold the City harmless from any damage(s) to City
facilities caused by activities at the site or operations.
10. Either party may terminate this agreement by giving written notice at
least thirty (30) days prior to the effective date of termination or upon execution of the
OPSCAN interlocal cooperation agreement.
11. County agrees to indemnify and hold City harmless from and against
any liability for any or all injuries to any person or property arising from the negligent act or
omission of the County or arising out of this agreement, except for such damage, claim or
liability resulting from the sole negligent act or omission of City.
12. For purposes of this agreement, the representative of County shall be
Patti Morris at 360-417-2662 and the City's representative shall be Naomi Riggins at 360-
417-4911.
13. The rights and responsibilities of each party pursuant to thisAgreement
shall not be assigned without the other party's written agreement.
14. County shall cause copies of this Agreement to be filed with the City
Clerk, the Clallam County Auditor and the Secretary of State of the State of Washington.
Intedocal Agreement between PA and Clallam County Page 2
15. Exhibits. A. Exhibit A, PenCom/City Hall Facility
B. Exhibit B, Ediz Hook Facility
I
IN WITNESS WHEREOF, the parties have executed this agreement by
their duly authorized officials as set forth below.
DATED this day of ,
MICHAEL QUINN, City Manager,
as approved by the City Council
Approved as to Form:
WILLIAM E. BLOOR, City Attorney
DATED this day of ,
MICHAEL C. CHAPMAN, Chair
Board of Clallam County Commissioners
Approved as to Form:
LAUREN ERICKSON, Clallam County
Deputy Prosecuting Attorney
Intedocal Agreement between PA and Claltam County Page 3
Pencom/City Hall Facility
Exhibit A
Microwave Equipment
A. (1) 5.8 Ghz Proxim GX32 Spread Spectrum Radio consisting of:
(1) indoor RF unit in 19" Rack
(1) outdoor RF unit.
(1) 2' diameter parabolic dish antenna to be mounted on the roof of the Veto
Burton gymnasium using an OPSCAN supplied tripod.
B. (1) 19" rack with Eltek -48VDC battery charger and Liberty -48VDC batteries.
(1) 19" Chatsworth aluminum rack for future expansion.
Data Equipment
A. Cisco 3845 Router (to be mounted in 19" Microwave rack)
Additional Requirements
A. UPS Protected, dedicated 120VAC circuit will be required for Cisco router
B. 120VAC circuit wired to Eltek rack to power the battery charger.
B. Grounding work will need to be done to ensure that radios and router are on a common
ground point.
Ediz Hook Facility
Exhibit B
Microwave Equipment
A. (2) 5.8 Ghz Proxim GX32 Spread Spectrum Radios each consisting of:
(1) indoor RF unit in 19" Rack
(1) outdoor RF unit.
(1) 2' diameter parabolic dish antenna to be mounted on existing tower, one at 25'
level, one at the 85' level.
B. (2) half height 19" racks with Eltek -48VDC battery charger and Liberty -48VDC
batteries.
Data Equipment
A. Cisco 2811 Router (to be mounted in 19" Microwave rock)
Additional Requirements
A. UPS Protected, dedicated 120VAC circuit will be required for Cisco router
B. Grounding work will need to be done to ensure that radios, tower, and router are on a
common ground point.
w A S H i N G T O N, U. $. A.
CITY COUNCIL MEMO ]
DATE: June 14, 2005
To: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities ~
SUBJI~CT: Close Public Heating and Adopt 2005-2011 Capital Facilities Plan
(CFP)frransportation Improvement Program (TIP) and Allocation of 2005/2006
General Funds Resolutions
Summary: A workshop on the City's Six-Year CFP/TIP was conducted on June 7, 2005.
Following the workshop, a public hearing on the CFP/TIP was opened. The hearing was continued
to June 14, 2005 for additional public comment. It is necessary to adopt the CFP/TIP and
Government Fund resolutions.
Recommendation: Take additional comments then close the public hearing. Adopt the
attached 2005-2011 CFP/TIP and allocation of general funds resolutions. If additional review
is required, defer adoption to the July 5~ 2005 Council meeting.
Background/Analysis: At the June 7, 2005 City Council meeting a workshop was held on the
City's Six-Year CFP/TIP. Following the workshop, a public hearing on the CFP/TIP was opened.
The hearing was continued to June 14, 2005 for additional public comment. Council directed review
of the Governmental Fund Projects allocation by the Community and Economic Development
(CED) Committee. The CED is scheduled to meet on June 10, 2005. A revised Governmental Fund
Projects allocation will be provided following the CED Committee meeting. A summary of the
CFP/TIP projects is attached.
Staff recommends approval of the resolutions adopting the 2005-2011 CFP/TIP and 2005-2006
Governmental Fund Projects allocations. It should be noted that of the $3,381,000 available for the
2005-2006 Governmental Fund Projects allocations, $1,747,000 has already been obligated and the
Finance Committee has recommended an additional $940,000 in added projects to be funded. This
leaves a balance of $694,000. The Council has directed the CED Committee to review the
recommended projects and the remaining available funding to provide a proposed list of 2005-2006
Governmental Fund Projects for Council's review and approval. In 2004, Council decided to hold
in reserve a portion of the Governmental Funds for future capital projects, grant matching, annual
sidewalk program, annual non-motorized facilities, and other projects which will require case by
case approval by City Council (over $15,000) or City Manager (under $15,000), provided such
project elements are consistent with the Council approved project scope.
Attachments: 1.CFP/TIP Resolution with Exhibit A (CFP/TIP Summaries)
2.General Fund Allocation Resolution with Exhibit A (Governmental Fund
Projects) - Exhibit A to be provided separately following CED Committee meeting.
N:\CCOLrNCIL~FINAL~2005-2011 CIP-TIP Close Public Hea~l& Adopt.doc
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, adopting the Six-Year Capital Facilities
Plan/Transportation Improvement Program (TIP) for 2005-2011.
WHEREAS, pursuant to Chapters 35.63A and 35.77 RCW, the City of Port Angeles is required
to adopt and update its Six-Year Capital Facilities Plan/Transportation Improvement Program; and
WHEREAS, pursuant to said laws, the City Council of the City of Port Angeles, Washington
being the legislative body of said City, did hold a public hearing on the update and revision of its Six-Year
Capital Facilities Plan/Transportation Improvement Program on the 7th of June, 2005, and the 14th of
June, 2005; and
WHEREAS, the proposed Capital Facilities Plan/Transportation Improvement Program for
2005-2011 is consistent with the City's Comprehensive Plan adopted pursuant to Chapter 35.63A RCW;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles,
Washington that the Six-Year Capital Facilities Plan/Transportation Improvement Program, as prepared
by the City Engineer, attached hereto as Exhibit A, for the City of Port Angeles, Washington, be and the
same is hereby adopted; and
BE IT FURTHER RESOLVED that the 2006-2011 Transportation Improvement Program,
together with this Resolution, shall be filed, using electronic format through the Intemet, with the
Secretary of Transportation of the State of Washington.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the 14th day of June, 2005.
Richard A. Headrick, Mayor
ATTEST: APPROVED AS TO FORM:
Becky J. Upton, City Clerk William E. Bloor, City Attorney
42
MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
May 25, 2005
6:00 p.m.
ROLL CALL
Members Present: Leonard Rasmussen, Dave Johnson, Cherie Kidd, Kevin
Snyder, Candace Kalish, John Matthews, and Betsy
Wharton
Members Excused: None
Staff Present: Scott Johns, Sue Roberds
Public Present: Jeff Priest, Darrel Vincent, Quint Boe, Bimey Flores
APPROVAL OF MINUTES
Commissioner Snyder moved to approve the minutes of the May 11, 2005, meeting as
submitted. The motion was seconded by Commissioner Kidd and passed 7 - 0.
PUBLIC MEETINGS:
FINAL SUBDIVISION - MOUNTAIN VIEW SUBDIVISION~ 10t~/Milwaukee:
Review of the final submittal ora 33-unit subdivision in the RS~9 Residential Single Family
zone.
Commissioner Kevin Snyder stated that he has worked with the applicants as a matter of course in
his employment but felt that he could reasonably act on the matter unless there is an objection from anyone
present. No one objected.
Assistant Plarmer Sue Roberds reviewed the Department' s report recommending approval of the final
subdivision submittal with a condition regarding bonding or an assignment of savings to ensure the
completion of infrastructure improvements. She explained that paving is being completed and may be done
by the time of Council review but in the event that it is not, an assignment of savings or bonding is required
for final approval. Chair Rasmussen opened discussion on the item.
Commissioner Snyder noted that it appears the developer is providing curb, gutter, and sidewalk
improvements on the interior streets but not on public streets connecting to the subdivision. Commissioners
Kidd and Rasmussen were also pleased to see that the developer upgraded the minimum improvements
required in the preliminary approval to the higher standard road improvement but also noted that the public
streets remained at Iow impact standards which didn't serve the neighborhood well.
Following further discussion on street development standard impacts, Commissioner Snyder moved
to recommend that the City Council final the Mountain View Subdivision with one condition, citing
the following findings and conclusions:
Condition:
1. A bond or assignment of savings shall be submitted, in the amount of 150% of the approved
engineering estimate to complete infrastructure improvements, and approved by the City
Planning Commission Minutes
May 25, 2005
Page 2
Engineer prior to occupancy of any dwelling unit within the subdivision. Such wording shall
be placed on the face of the final plat.
Findings:
1. A 33-unit residential subdivision in the RS-9 Residential Single Family zone was
preliminarily approved on August 3, 2004, for BFV, LLC. The I0 acre site is located in the
2300 block of West l0th Street between Milwaukee Drive and West l0th Street.
2. Conditions of plat approval were attached to preliminary plat approval to ensure that
requirements of the City's subdivision regulations Section 16.08 and the State's subdivision
standards 58.17 RCW are complied with.
3. On May 9, 2005, the developer submitted a request for final review of the proposed
subdivision and indicated that he would either have the infrastructure improvements
completed or, per 16.08.050 PAMC, would assign savings in an amount equal to 150% of
the cost of completion per an engineering estimate approved by the City Engineer by the time
of approval.
4. Inspections by the City's Public Works and Utilities Department and Fire Department have
indicated that the work performed as conditioned is in compliance with City standards.
Conclusions:
A. Conditions of preliminary subdivision approval have been met and therefore the subdivision
is found to be in the public interest and in compliance with standards for subdivisions as set
forth in RCW 58.17 and 16.08 PAMC.
The motion was seconded by Commissioner Kalish and passed 7 - 0.
FINAL SUBDIVISION - ECKARD ItEIGHTS (Formerly New View Homes,
Eckard/Mt. Angeles Road: Review of final submittal of a 14-unit subdivision in the RS-9
Residential Single Family zone.
Assistant Planner Sue Roberds reviewed the Department's staff report and responded to questions
regarding the need for an assignment of savings or bonding to ensure that those infrastructure improvements
not completed will be completed and approved prior to occupancy of dwelling units. Chair Rasmussen
opened the public meeting.
Following discussion with the applicant JeffPriest, Commissioner Kalish moved to recommend
that the City Council final the Eckard Heights Subdivision citing the following condition, findings, and
conclusions:
Condition:
1. A bond in the amount of 150% of the approved engineering estimate for the completion of
infrastructure improvements, per 16.08.050 PAMC, shall be submitted and approved by the
City Engineer prior to the occupancy of structures within the subdivision. Such wording shall
44
Planning Commission Minutes
May 25, 2005
Page 3
be placed on the final mylar.
Findings:
1. A 14-unit residential subdivision in the RS-9 Residential Single Family zone was
preliminarily approved on June 1, 2004, for Jeff Priest. The 4.59 acre site is located east of
Mt. Angeles Road on Eckard Street.
2. Conditions of plat approval were attached to preliminary plat approval to ensure that
requirements of the City's subdivision regulations Section 16.08 and the State's subdivision
standards 58.17 RCW are complied with.
3. On May 6, 2005, the developer submitted a request for final review of the proposed
subdivision and indicated that he will have partial infrastructure improvements completed
at the time of final approval and will bond for the remainder per 16.08.050 PAMC in an
amount equal to 150% of the cost of completion per an engineering estimate approved by the
City Engineer.
4. Inspections by the City's Public Works and Utilities Department and Fire Department have
indicated that the work performed as conditioned is in compliance with City standards.
Conclusions:
A. Conditions of preliminary subdivision approval have been met and therefore the subdivision
is found to be in the public interest and in compliance with standards for subdivisions as set
forth in RCW 58.17 and 16.08 PAMC.
The motion was seconded by Commissioner Wharton and passed 7 - 0.
45
May 25, 2005
Page 4
PUBLIC REARINGS:
Chair Rasmussen indicated that those who testify must sign the "Sign In" log and affirm that
their testimony will be truthful to the best of their knowledge.
COMPREHENSIVE PLAN LAND USE MAP AMENDMENT: Proposal to amend the
City's Comprehensive Plan Land Use Map designating properties under consideration by
the City of Port Angeles for annexation, and requesting that the County amend the City's
southwestern urban growth area (UGA) boundary to include properties requested to be
included in the UGA. (Continued from May 1 I, 2005)
PROPOSED AMENDMENTS TO TRE CITY'S COMPREERENSIVE PLAN AND
LAND USE MAP: Yearly review and update to the Plan.
As these items are both part of the yearly update to the City's Comprehensive Plan and Land
Use Map review, it was determined to consider them jointly in discussion. Chair Rasmussen then
opened the continued and new public hearing.
Associate Planner Scott Johns referred to memoranda dated March 23, 2005, and May 11,
2005, in discussion of the proposed amendments to the Plan. In reference to the proposal to adopt
the City's Parks and Recreation Plan as an Element of the Comprehensive Plan, staff is
recommending that, due to concerns expressed by individual commissioners during the May 11
public hearing and that the Parks and Recreation Plan has not as yet been adopted by the City
Council, that this issue be continued to 2006 when the final Parks and Recreation Plan has
undergone further review and actually been adopted by the City Council. Commissioner Kalish
added that a City's parks system can be used as an economic engine for the community and not just
serve special community neighborhoods. This appears to be an element that has not been evaluated
in the existing proposed Parks and Recreation Plan. Visitors and residents alike seem to pass
through the City to get to the Park (National Park) rather than be encouraged to utilize local parks
other than as baseball fields. Planner Johns noted that Spokane's city park system encourages people
to stay longer by its development amenities and programs. Commissioner Wharton noted that the
Commission should be respectful of the work already done in preparation of the Parks and
Recreation Plan and that the Planning Commission is coming in late on this review. However, she
also agreed that the issue should be further reviewed before adoption of the Parks and Recreation
Plan as an element in the Comprehensive Plan. The Commission concurred to recommend that the
issue be postponed until the 2006 review.
Chair Rasmussen counseled the commissioners to be forward thinkers when planning for
growth particularly in urban growth areas by giving serious thought to what the community should
represent and to be willing to provide recommendations to the City Council on all of the various
aspects of community development more regularly.
The Commission took a break at 7:00 p.m. The meeting reconvened at 7:15 p.m. There
being no one present in the audience, Chair Rasmussen closed the public hearings and Planner Johns
continued review of the proposed Comprehensive Plan amendment items separately which resulted
in the actions as follow:
· Amendment to Land Use Element Objective C.1 to become consistent with the
zoning change adopted during the 2004 Comprehensive Plan update process.
Commissioner Wharton moved to recommend approval of the amendment.
Commissioner Kalish seconded the motion, which passed unanimously.
46
Planning Commission Minutes
May 25, 2005
Page 5
· Amend the Growth Management Element Policy A.7 to reflect the preferred urban
density standard of 4 dwelling units per acre as lowest density that is considered to
be urban, becoming consistent with State Growth Management Heatings Board
decision. Commissioner Wharton moved to recommend approval of the
amendment. The motion was seconded by Commissioner Kalish which passed
unanimously.
® Add a new Growth Management Element objective to recommend expansion of the
southwestern UGA to include fourteen parcels. Planner Johns notedthat the fourteen
additional properties represent only seven property owners all of which had been
sent letters notifying them of the expansion proposal. This issue is being presented
because three of the seven property owners approached the City to be included
during the recent annexation action in the area. Commissioner Kidd moved to
recommend approval of the amendment. The motion was seconded by
Commissioner Johnson and passed unanimously.
· Add a policy to the Capital Facilities Element stating that the level of service (LOS)
for Highways of Statewide Significance (HSS) should be established by the
Washington State Department of Transportation. This addition is required to bring
the Comprehensive Plan into consistency with the Regional Transportation Plan.
Commissioner Johnson moved to recommend approval of the amendment. The
motion was seconded by Commissioner Kidd and passed unanimously.
· Amend the Comprehensive Plan Land Use Map to make the zoning map and the
Land Use Map consistent with each other. Commissioner Snyder moved to
recommend approval of the proposed amendment. The motion was seconded
by Commissioner Johnson and passed unanimously.
· Add the Comprehensive Parks Plan as a new element to the Comprehensive Plan.
Commissioner Kalish moved to recommend that this action be postponed until
the 2006 annual review of the Comprehensive Plan. The motion was seconded
by Commissioner Johnson and passed unanimously.
· Designate properties in the South Western Urban Growth Area that are the subject
of recent annexation. Commissioner Kalish moved to recommend that areas
identified in the City's South West Urban Growth Area south of Highway 101
that have recently been annexed into the City be designated Industrial and
Commercial as identified on the maps included in the May 11,2005, staffreport.
The motion was seconded by Commissioner Johnson and passed unanimously.
47
Planning Commission Minutes
May 25. 2005
Page 6
COMMUNICATIONS FROM THE PUBLIC
None
STAFF REPORTS
Scott Johns indicated that he has contacted John Cambalik at the Puget Sound Action Team
trying to setup a date for a presentation to the Commission on low impact development techniques.
A date has not yet been established for that presentation. Commissioners Kidd and Wharton
indicated that they would be absent on June 22, 2005, and that they were very interested in the
subject so they requested that it not be set for that meeting.
Several commissioners asked questions about low impact development which Scott Johns
attempted to answer. A lengthy discussion on low impact development techniques ensued.
REPORTS OF COMMISSION MEMBERS
Chair Rasmussen encouraged Commissioners to be pro active in their reviews and in bringing
issues to the Council that they feel the Council should be aware of or would be of general
information. As the remaining veteran Planning Commissioner, he is available to tour the City with
those interested in identifying recent projects in which the previous Commission took part.
Commissioner Snyder noted that the Port Angeles Forward meeting had not met and is
moving its meeting to the second Thursday of each month.
ADJOURNMENT
The meeting adjourned at 8:45 p.m.
Mark Madsen, Secretary Len Rasmussen, Chair
PREPAP~D BY: S. Roberds
48