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Home My WebLink AboutAgenda Packet 07/03/2001 . ~ORTANGELES WAS H I N G TON, U. S. A. AGENDA CITY COUNCIL MEETING 321 EAST FIFTH STREET July 3, 2001 REGULAR MEETING - 6:00 p.m. A. CALL TO ORDER - Regular Meeting (6:00 p.m.) ROLL CALL - PLEDGE OF ALLEGIANCE - CEREMONIAL MATTERS & PROCLAMATIONS B. WORK SESSION C. LATE ITEMS TQ BE:J>LACED ON THIS OR FUTURE AGENDAS (By Council, Staff or Public) AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of the public to speak to the City Council about anything not on the agenda, please. keep comments to 5-10 minutes.) . D. FINANCE 1. Designate authorized representative to obtain FEMA Funds, Project No. 21.19 2. SouthwooqRebuild Project No. 21.02: Accept Project and Release Retainage E. CONSENT AGENDA 1. City Council minutes - June 18,2001 regular meeting 2. Travel request in excess of$1500: Public Works F. CITY COUNCIL COMMITTEE REPORTS G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS H. RESOLUTIONS 1 Designate Representative 3 Accept Project / Release Retainage 5 Accept Consent Agenda 17 I. OTHER CONSIDERATIONS Agreement between City of Port Angeles and Port 21 of Port Angeles re: Oak Street Marketing Accept Agreement J. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) . NOTE: HEARING DEVICES A V AILABLE FOR THOSE NEEDING ASSISTANCE MA YOR,TO DETERMINE TIME OF BREAK July 3, 200 I Port Angeles City Council Meeting Page - I P1JBLI(J<~ARINGS -"6THE~ I. Continue,rpbli9'H~ regarding Capital Facilities PlanJTranspQrtation Improvement Project ,-~ a. Resolution adopting <CFPmp b. Resolution allocatingCFP Funds 2. Rezone Applica~o~ (~i9~:703~;Re~, 835 E 2nd. St}ipplicationfor,TeZOne Of7jOOOsq. ft: Of pr()peltYfl:~w.~,Resid~~r$gh De~ity,fo CO;ConiiUercial Office~" 35 Conduct Public Hearing and A~oi>(2Res~lutio 43 AcceptRezone Ordinance ,INFORMATION I. City Manager's Caleqdar (Page 81) * ProjectStatus'(Page 83) . * Highland COvrteJ.lpdat,~(inf'ormation given at meeting) 2. Planning Co~ssion Minutes - June 13, 200 I (Page 87) 3. Board of AdjuStment Min~tes - April 2, 200 I (Page 99) 4. Humane SocietyiReport,~May 200HP~e 103) 5. Parks & R,ecn~ation D~artment ~onthly Report - May200 I;JPage 105) 6. Fire Departin<?fitMonthlyRepbrt:May2001 '. (Page 119) . '. . .,' {- - ~ , '.' - ". -, ~ - -- . '; : '.- ,- , :'Y,-" :'. - ,_~~~-~} .,;"'~\-~~_ J,' ,'<._"';,':~ f": _'_ _', _ "_. _ _."_ ,,' EXECUTIVE SESSION (As, needed and determined by City'!4tlorney) _~ - : ',' -''- , '-...., - . ,-~_, .-4 . ,- . ADJOURNMENT' .. .--._.. - .- .. .... -,. .-.............,'. .................... .......... ...... -.-.. ,... -, -"'.' -----....... .-.. . .-... .-.......-.--.--. -......-. -,...... ....... "...,.. .... _po . ...... .. ....... . .... . . ..... ,..<c'PUSL.f(~HEARINGS-;i"';<:: · "'" '''.' . < .... ... '. . -----:.'" <.:): -;:;:~<,:-:::: ::-:c::<:,:_;:iJ(~::(:::::;::;:':i:~:C~;::: _ ::-: :,__:; ,::';,": : '_::,:,:<,: _'_::~ ::,::_'.; ':::-:,:::., _;:'-'i:_H.-:~:;. _~,;;i:ir" >:.i,',;,: --,'~)-_:~';:i<~kk ;::, y ':::'::~:::~':'~::: '::..----: "::'; :,.~,h., ;;, .,',_:,:; - :--i,:'''; Public hearings are set by the City Council inojclerJonieetlegal requirememtspertainir,Q tom'aiterss,u~a,s;:)and use permit applications, proposed . ... amendmentstci City lancluser~ulatiClns; :Zc9n~gc:~~~,.ia~neXC!t!c:l!ls~lnaddition4heCity OO!;J~9il'lr!liIy;~a ~p " 'earingiflOrd~rJ~:r~~~ public input: . prior to making decisjonswhictjjrnpactJhec;itiz~~;,;.Certain.matterSmaybe controversi<ll.andthe'CityCouiicilrri~f cOSe to seek pUblicopibionthrough ,<" the publiri hearing process. .' .. .. .....n.. ........ . .. u . .. . . . . u. .. .' ", ~~. '. J ':. . ---.:.::::::_'::_":::::-:::::::: _..::;.;:;.;;:.::::-:-:,,:.__:_:,,;;....:0::. 'J;;, ::>-' ::;,:.. ..' .il'- "::::>/:::>Ui~~HF.::::"" ::..::f:~::: ~:.:<:~:::~;~:~~:;;2:;;;;>'!:' ....,... ,........... :'.;.';";;;',;,;; :;::,;:::~:,;':::::'::::::";::~:iJ1 . .... :~~>':: G.\CNCLPKf'AGENDA \01-0703. wpd .. ; . N()1'E:~EARING~~YIGE~A V AILABLlj; FOR THQ.~E' N~EDINGASSIST ANCE MAiYORlfO,DETERMINETIMEOFdBREAK"l'., '.' July3, 2001 . "..<e'PorfAngeles City:Coimcil Meeting" ""'~>r" " Page";' 2 FORTANGELES WAS H I N G TON, U. S. A. CITY OF PORT ANGELES CITY COUNCIL MEETING I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Doyle Councilman Campbell Councilmember Erickson Councilman Hulett Councilmember McKeown Councilman Wiggins Councilman Williams Staff Present: Manager Quinn Attorney Knutson Clerk Upton B. Collins M. Connelly G. Cutler D. McKeen T. Riepe Y. Ziomkowski ../ V + v V v. ../ V QJ"Y\a~~ v V v" V (\~\-- July 3, 2001 to'. 00 Q. (YL. III. PLEDGE OF ALLEGIANCE: Led by: Lc::uf"f.:\ \mambtr mQ., ~e()u..:)n ,-------- CITY OF PORT ANGELES · FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: July 3. 2001 LOCATION: City Council Chambers ! [II W uJ / 'if 34 r !iTII 51. P A~ r~2d W' t~~.h 9r PA- I~ ~/F' ~. t1vfJ- / :I, fJ f! 711 I< II ~~~ 5UCo J? I] C l-a"1 1--1" J 5> P ~ IYI,.,/ /~ti{) ~ Lo f-t r(d~ lA--.. /\ / u d \ l S-S- E-, Co~ /I(S ~ ;4J '1 F S; Ir) f11 ~ f] .s PrI r ... , ... I , I ' .. Cascadia Center for the Performing and Literary Arts, Ltd. 518 South Liberty Street Port Angeles, Washington 98362 (360) 417-5188 July 3, 2001 The Honorable Members City Council of Port Angeles, Washington Ladies and Gentlemen: It is with pride that we ask your assistance in realizing our vision for the Cascadia Center for the Performing and Literary Arts. After many months of dreaming and planning about what might be, it is now time to determine what can be. We must conduct serious "due diligence" regarding the Center and its prospects, and we respectfully request your consideration to join us at this critical stage by providing a $100,000 grant for due diligence and feasibility. For a project of this scope and magnitude, "due diligence" reflects the professional articulation of our vision; assuring it is shared by our community, confirming the potential users and audiences for the Center, including community-wide conferences; creating preliminary ideas about how it might look, and determining the construction and operating costs. Finally, when we procure these valuable, initial data, we will accomplish a wide-ranging feasibility study of possible and committed funding sources. Then we will ask for a long-term lease for the proposed site on Del Guzzi Drive. These highly complex planning and funding feasibility tasks require expert, professional guidance, as they are imperative to the ultimate success of this project. Our project manager, Mr. Evan Cruthers, will supervise this effort and direct the professional facility planning authorized by the Board of Directors. He will provide the guidance, counsel, and leadership to move the project forward. Brian Pettyjohn will be the point of contact for Cascadia Center. Please join us and the many community members who share our vision and enthusiasm to make the Cascadia Center for the Performing and Literary Arts a reality. Your support will make the difference between what might have been, and what will be. Respectfully yours, . t"n-lW no.l^ n. ~tJ(G,. Ka'fhleenB~tfucci Chair of the Board of Directo~~ ~ .J!,. ~.~;} Larry Harbison ~~~ Boord Member ar Member ~ Ene: Community letters of support Project Manager's Statement Cascadia Center for the Performing and Literary Arts, Ltd. Port Angeles, Washington Development Proposal Introduction: Cascadia Center for the Performing and Literary Arts is under development in Port Angeles, Washington. The objective of the Center is to provide a world-class performing arts facility on the North Olympic Peninsula to serve artists, performing arts organizations, educational institutions, and audiences in the United States Pacific Northwest and Western Canada. Scope: The Center is envisioned to have three theaters for the performance of music, dance, literary readings, plays, and other theatrical productions. In addition, the Center provides for recital and practice rooms, classrooms, offices, publiC lobbies, restroom facilities, master's cottages, storage areas, and maintenance facilities. The proposed site of the Center, is approXimately 28 acres. The site is undeveloped, wooded, and slopes down to Ennis Creek on the east. Del Guzzi Drive runs north to south, and bifurcates on the West Side of the site. The main theater auditorium will seat a minimum of sixteen hundred. The actual seating for the theater considers growth and anticipated uses of the theater. A pipe organ is planned for the main theater. The intermediate-sized auditorium will seat approximately four hundred fifty, and a smaller, more intimate theater will seat approximately two hundred fifty with the potential for dinner theater performances. The box office, green room (s), multipurpose rooms for practice and classes, broadcasting facilities and cottages (for visiting Master artists), storage facilities, administrative offices, support facilities, parking accommodations, and other on- and off- site development will be provided. 1 Cascadia Center for the Performing and Uterary Arts Development Proposal 6/30/01 Schedule: The project will progress in phases with the first being the Feasibility Phase, projected to begin by fall 2001. The proposed phases will progress as follows: . Due DiliGence/Feasibility Phase: This phase will evaluate the scope of the project, proposed site, conceptual design, cost, and culminate in the production of a report, including graphic design and other materials, that sets forth findings, conclusions, sources for funding and recommendations for consideration of the furtherance of the Center's development. This phase is expected to take 9 months. . DesiGn and Documentation Phase: This phase will include the final design and documentation work, which will provide a more detailed definition of the project and its requirements for securing pricing and permits for construction, as well as the selection of fixtures, furnishings, and equipment. This phase is expected to take 15 months. . BiddinG and Neaotiation Phase: This phase includes the procurement of bids for construction and fixtures, furnishings, and equipmeDt, and includes the review of bids and negotiations to finalize the preparation and execution of contracts for construction. It also includes the supply and installation of fixtures, furnishings, and equipment. This phase is expected to take 3 months. . Construction and Installation Phase: This. phase includes the physical construction of the project, site-work and buildings, and the supply and installation of fixtures, furnishings, and equipment. This phase is expected to take 20 months. . Final ComDletion and StartUD Phase: This phase, and the development of the project, will conclude when the project construction is complete, and when all fixtures, furnishings, and equipment required for the Center have been provided and installed, and when all equipment is operational. Organization: . Cascadia Center for the Perfonning and Literary Arts, Ltd., is a Washington corporation, with application pending with the IRS for not-for-prof'lt status, under IRS regulations. . The Center's Project Manager is Evan D. Cruthers, FAIA, CCS, Architectural Specialties, 91 Hoare Road, Port Angeles, Washington 98363, (360) 417-8195. The Project Manager is the Center's designated contact with Design Professionals and other Consultants, Contractors, and Vendors providing goods and services for the development of the Center. 2 Port Angeles Community Players 123S E. Lauridsen Boulevard Port Angeles, W A 98362 1 July, 2001 Center For The Performing & Literary Arts Attn: Brian pettyjohn 518 South Liberty Street Port Angeles, W A 98362 Dear Brian, On behalf of the Officers and Board of Directors ofPACP. it gives me great pleasure to express our organizatiooal support towards builmng a Center For The Performing & Literary Arts within our community. From our perspective, the world-class facility being Pf9POSCd would be of great benefit - not only to our own theatrical group, but to all of the literary and performing arts groups on the Peninsula. as well as the general community-at-Iarge. Our community theatre group would be greatly enhanced by the Center in a number of important ways: F~ we would be able to plan and stage theatrical productions which are simply not possible, due to size and complexity, on our own stage. Secolld. we would be able to stage joint-productions with other local performing-arts groups. .. Third. we would be able to offer ditmer-theater and theatre-in-the-round produdions. Fourth, we would be able to reach much larger audiences than is now possible. And last - but by no means least - we would overcome a critical shortage of space, loog-needed for business offices and storage. A dedicated Center For The Performing & Literary Arts would also, in our opinion, help resolve a number of local and regional shortfalls within the existing Arts Community - groups such as the PA Symphony, the Port Angeles Light Opera~gciation (pALOA). and The Ballet Workshop are without any proper facilityoftheir own. staging their productions at the local public HighSchool~ no existing facility in this area offers state-of-:the-&rt sound systems or reproduction capability~ and the largest auditorium presently available for any pwpose ,(1,200 seats) belongs to the public school system. The proposed facility would not mly rectify all of these shortcom~. but would also achieve a major long-standing goal of area governments and economic-development groups. by providing a unique regional <end-destination use' on the Olympic Peninsula. In time, a completely new <industry' is likely to result, with artists, writers, musicians, students, technicians, am numerous tourists being drawn to our area, from allover the world, by such 8 Center. For all these reasons, our organization fully supports the proposed Center For The Performing & Literary Arts and will be happy to do whatever we can to forward the project. and see that it becomes a reality. Sincerely yours, ~C>r" ~~.o~. ~:-f?C;:;: Carl D. Alexander, Jr. P ACP Business Manager 235 W. 12th Street '< Port Angeles, W A 98362 1-360-457-3521 1.......- June 29, 2001 Brian Pettyjohn Cascadia Center for the Performing and Literary Arts, Ltd. 518 S. Liberty Street Port Angeles, WA 98362 Dear Mr. Pettyjohn: Clallam Transit System (CTS) supports your vision for the planned development of a performing and literary arts center and related campus to be located on the east side of Port Angeles. CTS is committed to work with your organization to ensure access to public transportation services as the demand develops. Sincerely, ~.eL-J/ Terry G. Weed Operations Manager 1-- ~ACYffCEI/~Eff Dear Madam and Sirs, How could Port Angeles benefit by building the Cascadia Center for the Performing & Literary Arts? From a Tour Operator point of view it would benefit greatly by having more reasons to bring groups to that area and having them spend more time. Many tourists visit the Port Angeles area to go to Victoria and many of them try to do it in one day. Parking at Port Angeles riding the ferry over to Victoria, spending the day and returning and leaving the area not realizing that there are many other things to see and do in that part of Washington State. Having Cascadia Center in your area would give more reasons for tourist to spend at least 1 more day if not more in Port Angeles and surrounding areas. The surrounding area, such as Sequim with Lavender fields, The Dungeness National Wildlife Refuge, Museum, Olympic Game Farm, Casino would also benefit from your new venture. There is so much to enjoy along the Strait of Juan de Fuca and our wonderful state. By building the Cascadia Center it only looks like a win win situation for everyone involved. As a tour company we are very much for it. Sincerely, 111~ Marland Birchard 1320 Broadway Plaza'" Tacoma, Washington 98402 ... 253-627-1370 ... 253-627-1374 1---- . . ~a{{et Workshoy 5y{via Wanner -1Jirectar/Cfwreoaraylier -125 Wanner 'Roaa - (306) 928-3669 Dear Fellow Theater Goers, Whenever I meet someone who realizes that The Ballet Workshop has been training youth on the peninsula for over 25 years, they always ask the same question. "Don't you ever get tired of ballet?" I explain that most people past the age of 13 who have not had a truly theatrical experience, who have not yet tested their skills in front of a "live" audience, forget what "reat life" really means. Performance on command - to do your best or to fail gracefully, is, and always will be, , the most exciting challenge known to me and to . all the multitudts of ~ and performance artist who reside under every rain- soaked cedar bmtgh, under every mossy roof, in every small space on this our beautiful Olympic Peninsula. Of course, we have yet to stretch ourselveS to the full extent of our abilities. The potential on the North Olympic Peninsula for world-class performing artists in residence has yet to be tapped. Those artists, whose expressions of life we cherish are held in check only by denying them a common fomm, a meeting place, a theater. Por example, I cannot remember a time when anyone of the many and ever-growing theater groups did not have to "fight" over expensive theater space and a shared audience. At present, there is a discouraging "wait list" at the only stage available on the peninsula. It is a most inadequate space. Even so, just 25 years ago, our ballets were small, but good enough to bring children and grandchildren of past students to the ballet school and to the ballet audience with a full appreciation of~ art form instead of a strained curiosity. Imagine what a full exposure tothe arts would bring to our community! The long-lasting implications for the performing arts on the peninsula and the northwestern states, to say nothing of southwestern Canada, will be remarkable. . Considering our endeavor alone, The Ballet Workshop, with a fully functional theater, could aspire to become a regional ballet company. l1a{{et Workshop Daile! fe&tivals atCasGaWa Ceatcr wiD ft.Ot 9ft1), :ft,.lndp nnr ~;nn~l Sy[vdHn~B6{~m~~~~~~)'PIlB-3669 Ballet Workshop can and will sponsor summer intensive studies for aspiring young dancers from all over North America, Europe and Asia. Other dance, theater, literary and musical groups can expand and grow with the use of Cascadia Center's state-of-the-art facilities located m the most beautiful place in the world, the Olympic Peninsula. The Ballet Workshop, Ballet W,orkshop Productions and The Red Shoes Foundation enthusiastically support the Cascadia Center for the Performing and Literary Arts and urge the city and county governments to bend every effort to help this incredibly valuable pt:oject succeed. . Sincerely, Sylvia Wanner Rat J.NGfifS , SYMPHoNY ill NICO SNEL, MUSIC DIRECTOR/CONDUCTOR June 26, 2001 Executive Board Cascadia Center for the Performing and Literary Arts 518 S. Liberty Port Angeles, W A 98362 Dear Executive Board: The Port Angeles Symphony Orchestra congratulates you on your work towards the reality of a Performing Arts Center in Port Angeles. The Port Angeles Symphony, established in 1932, has for many years, articulated the indisputable need for a permanent performance venue for the orchestra. The Symphony's Board of Directors, Executive Committee, volunteers, concert patrons, and our ever expanding orchestra, of almost ninety musicians, experiences the constraints due to the lack of a permanent venue in which to perform. The aging high school auditorium is currently the only facility within the entire North Olympic Peninsula which can accommodate an orchestra of our size for rehearsals and concerts. Your vision for a regional destination for the performing and literary arts will facilitate an economic and cultural revolution within our community. A healthy economic and cultural environment will provide the stability for responsible growth and development of our area. The Port Angeles Symphony is recognized by peer orchestras and guest soloists as being among the best community orchestras in the country. Similarly, there are numerous arts organizations within our community which have received a considerably favorable reputation. The proposed Cascadia Center will provide a facility to ensure that these arts organizations flourish for future generations. More importantly, the benefits will reach well beyond the arts organizations to the enhance the quality of life for the families of the Olympic Peninsula. The proposed center will provide unparalleled educational opportunities. The Port Angeles Symphony is committed to the education of our children in Clallam County. Through our Adventures in Music Program, the orchestra provides live musical programs to every elementary student in Clallam County, including private, Parochial, and the expanding homeschooling organizations. The proposed center will give these children a place to learn about the performing and literary arts which is essential in reinforcing skills in listening, speaking, writing, and creative thinking. Additionally, according to a recent report by The President's Committee on the Arts and the Humanities Champions of Change, The Impact of the Arts on Learning; ((our analyses found substantial and significant differences in achievement and in important attitudes and behaviors between youth highly involved in the arts on the one hand, and those with little or no arts engagement on the Post Office Box 2148 Port Angeles, Washington 98362 (360) 457-5579 Page two other. In addition, and more significant from a policy standpoint - the achievement differences between high - and low - arts youth were also significant for economically disadvantaged students." Their research also reports "... consistently more favorable outcomes for students involved in the arts- higher achievement, staying in school, and better attitudes about school and community" Weare grateful for your resolution in bringing us the Cascadia Center for the Performing and Literary Arts. Along with the North Olympic Peninsula, this center will provide immense benefits to Washington State and the Pacific Northwest. Sincerely, /JW~ ~~ Marc Wendeborn ~ico Snel Business Manager Music Director/Conductor ~,/~ Pat Perry ~ President, Board of Directors 1--------- Community Concert Association of Clallam County P.o. Box 703 Port Angeles, W A 98362 3 July, 2001 Brian Pettyjohn 518 S. Liberty Street Port Angeles, W A 98362 Subject: Performing Arts Center. Dear Mr. Pettyjohn: Community Concerts Association of Clallam County is pleased to present our support for your efforts to create a Performing Arts Center in Port Angeles. Our membership has supported the arts throughout the community and your project would be a masterful way to bring our varied venues together when appropriate. I see many times that our group could support the Center and also use it for some of the varied performances we bring to the community. Please use this letter as a show of support in your presentations towards the development of this Center. We are pleased to lend our support and look forward to the ways we can assist in its development. Thank you, ~r?/:~ President of Community Concerts Association of Clallam County Pettyjohn1 1 iU- Camenlers and Plledrives locallala P.O. Box134 416 East First Street Port Angeles, W A 98362 Phone 360 457-4230 - 360-417-5370 Fax 360 452-5232 July 3, 2001 To: Members of the City Council of Port Angeles This letter is in support of the Center of Performing Arts that would be located at the East End of town on DelGuzzi Drive. It would be beneficial to the theater and art groups in Port Angeles to have this center to accommodate their needs. We feel Port Angeles would benefit from this project as well as the community. The local construction trades in this community certainly could use the economic boost and this positive endeavor would make our "beautiful" peninsula much more inviting for the tourism trade as well. We are 100% in support of this project and hope to be involved in the construction of this center. We view this project as a win-win situation for Port Angeles! Respectfully, Ken Enders Financial Secretary 1- Washington Poets Association 721 Schooner Court Moses Lake W A 98837 June 26, 200 I Port Angeles City Council Dear Council Members: I am writing on behalf ofthe CASCADIA CENTER FOR THE PERFORMING AND LITERARY ARTS and encourage you to support its completion. Each year the Washington Poets Association, in addition to supporting various poetry venues across the state, holds an annual statewide conference. At this conference we recognize adult and student poets winners of our annual contests with an awards banquet; present performance poetry, open mikes and other readings; and offer lectures and craft and critique workshops. Over the 30 years of Association history, we have been able to showcase well-known, established poets as well as beginners who have gone on to become respected poets themselves. Poets number among the starvingest of artists. Each year as we plan our conference, we look for a place that can house our varied events, provide meal service for our luncheon and banquet, and house our participants-all at a cost that doesn't prohibit attendance by those who would like to benefit. It gets more difficult each year. Competition for conference space is fierce, and we find it hard to compete with businesses and wealthier organizations. We would welcome and support the Cascadia Center, not only by looking forward to holding our conference there, but also by promoting its events through our quarterly newsletter and statewide network. Please give it your favorable consideration. Sincerely, ~~ Karen Bonaudi President PENINSULA COLLEGE 1502 East Lauridsen Boulevard. Port Angeles, Washington 98362. (360) 452-9277 June 18,2001 Mr. Brian Pettyjohn 518 S. Liberty Port Angeles, W A 98362 Dear Brian: I am pleased to offer the support of Peninsula College to the development of a performing arts center in Port Angeles. The prospect of securing a teaching/performing facility of the caliber you envision is indeed exciting. We already collaborate with all the major public universities in Washington, providing office space, classrooms, and technical support for upper division and graduate programming for the people of the North Olympic Peninsula. These partnership agreements could readily be broadened to encompass our providing a two year lower division curriculum leading to an Associate of Arts degree a..'1d transfer to the university selected to deliver the upper division portion of a Bachelor degree. Please consider Peninsula College a participant in the consortium which will make this dream reality. Sincerely, ~tJ~ Allan A. Carr Interim President r-- ra PENINSULA nCOLLEGE 1502 East Lauridsen Boulevard Port Angeles, Washington 98362 360-417-6200 · Fax 360-417-6220 tkeegan@ctc.edu Dr. Thomas Keegan, President July 2,2001 Dear Members of the Port Angeles City Council, I am pleased to submit this letter in support of the Peninsula Center for the Performing & Literary Arts. As the new President of Peninsula College, I am fully aware of the need for a center that would provide the community with a number of benefits, including expanded cultural activities. The college is excited to be an active partner with the Center. As part of that partnership, the college would offer the first two years of curriculum leading to a Bachelors Degree in relevant fields of study. Currently, Peninsula College has an active program in the arts, i.e. History of Art, Painting, Music Appreciation, introduction to Drama, Literature, Creative Writing and VideolTelevision arts. These programs would make for a natural partnership in areas such as facility usage, experiential learning for students, and artist-in- residence opportunities. I am familiar with the planning concepts and am very impressed with the thoughts behind the center. It is well thought out in terms of programming and future funding models. I am confident that the organizational and funding models are solid. Again, I am lending my enthusiastic support for the Center. If! can provide further informati please do not hesitate to call. President cc: Mr. Brian Pettijohn -... CLALLAM COUNTY COMMISSIONERS' OFFICE From the Desk of Commissioner .Mike Cfiayman Courthouse P.O. Box 863/223 East Fourth Street Port Angeles, WA 98362-0149 (360) 417-2233 FAX: (360) 417-2493 Email mchapman@co.clallam.wa.us July 3, 2001 Mr. Brian Pettyjohn 518 Liberty Street Port Angeles, W A 98362 Dear Brian: It is with enthusiasm that I offer my personal support for the Cascadia Center for the Performing & Literary Arts that you and leaders of our community are working to bring to reality in Port Angeles. A facility providing the venues and educational outreach envisioned for our youth would be a tremendous cultural and economic addition to our community. I commend you for your tireless work, the dedication of your board and gladly join you in supporting a project that would be oflong-term benefit to our community. Sincerely, /'1 { l/M{{ ~v Mike Chapman pt . . DATE: To: FROM: SUBJECT: ~ORTANGELES WAS H I N G TON, U.S. A. Sf CITY COUNCIL MEMO July 3, 2001 MAYOR DOYLE AND CITY COUNCIL Glenn A.-tutler, Director of Public Works and Utility Services J>Q-/v Designation of Authorized Representatives for Obtaining State and/or Federal Disaster Assistance Funds, Project No. 21.19 Summary: The Washington State Emergency Management Division requires that the governing body of a public designate an authorized representative and alternate in order to obtain federal and/or state emergency or disaster assistance funds. Recommendation: Authorize the Mayor to sign a letter designating an authorized representative and alternate for obtainin2 state and/or federal disaster assistance funds. Back2round / Analysis: The Department of Public Works & Utilities determined that several water main breaks and subsequent damage to Laurel Street between Lopez and Whidby Avenues were the result of "'leaks in a water main caused by the earthquake experienced February 28, 2001. 'A state and federal emergency declaration on March 1,2001 made available disaster assistance funds to' cover a portion of the costs to repair damaged facilities. The estimated total cost to repair damaged water main and roadway is approximately $66,000. Most of the waterline work has already been completed by City forces and Lakeside Industries under a change order to an existing contract. The City is in the process of applying for these funds and has been notified that an authorized representative and alternate must be designated by the governing body or highest elected official of the public agency requesting assistance. The authorized representative ensures that contracts to complete the work are properly executed and that all required documentation is completed. Processing of applications for assistance and supporting documentation will not be accepted by the Washington Division of Emergency Management until this designation is made. The Department of Public Works & Utilities recommends that the Mayor designate by a letter (attached) the City Engineer, Gary Kenworthy, as the City's authorized representative and the Utility Engineer, Stephen Sperr, as his alternate. Both have already met with state and federal disaster officials and completed a majority of the paperwork required. . Attachment: Letter to W A Div. of Emergency Management N:\PROJECTS\2l-l9 FEMA Laurel St\CC_July3_0J.wpd 1 FORT ANGE!~ES WAS H I N G TO N, U. S. A. CITY COU NCI L July 3, 2001 Donna VOSS Washington Military Department Emergency Management Division Public Assistance, Building 20 Camp Murray, WA 98430-5122 Re: Designation of Authorized Representative and Alternate Dear Ms. Voss: Per your request and as authorized by the Port Angeles City Council at its July 3, 2001 meeting, I hereby designate the City Engineer, Gary Kenworthy, as the City's authorized representative and the Utility Engineer, Stephen Sperr, as his alternate to obtain federal and/or state emergency or disaster assistance funds. They are authorized, on behalf of the City Council, to execute all contracts, certify completion of projects, request payments, and prepare all required documentation for funding requirements. Sincerely, ~;t~! Larry'<<oYle Mayor cc: Project 21-19 N:\PROJECTS\21-19 FEMA Laurel St\designationletter.wpd 321 EAST FIFTH STREET · P. O. BOX 1150 · PORT ANGELES. WA 98362-0217 PHONE: 360-417-4500 · FAX: 360-417-4509 · TTY: 360-417-4645 E-MAIL: COUNCIL@CI.PORT-ANGELES.WA.US . . . DATE: To: FROM: SUBJECT: ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO July 3, 2001 MAYOR DOYLE AND CITY COUNCIL Glenn A. Cutler, Director of Public Works and Utilities ~C/ FINAL ACCEPTANCE OF SOUTHWOOD REBUILD CONTRACT [PROJECT 21-02] Summary: Potelco, Inc. has completed the work specified in the contract for Project 21-02 Southwood Underground Electric Rebuild. The final contract cost of $76,487.66 exceeds the $75,428.93 contract by $1,058.73. This is within the amount budgeted for this project. All work has been inspected and accepted as complete. Recommendation: Accept the project, and authorize release of Potelco's retain age upon receipt of clearances from the Departments of Revenue and Labor and Industries. Back~round I Analysis: The City Council on September 7, 1999 approved a plan by which all rear lot landlocked facilities would be replaced with underground facilities in the street right of way. This project consists of the underground rebuild of the landlocked facilities in the Southwood subdivision containing 34 customers, located between Park Avenue and Forest Avenue from Cherry Street to east of Oak Street. Conduit for a good portion of this project was installed on Columbus A venue and Oak Street several years ago as part of a water main proj ect. A construction contract for the project was awarded to Potelco, Inc. by the City Council on April 3, 2001. The final cost of the contract is $76,487.66 which exceeds the $75,428.93 by $1,058.73. The increase in cost was due to minor variations in quantities of work. Pote1co did an excellent job. The staff recommends the City Council accept the project and authorize release of Po tel co ' s retainage upon receipt of clearance from the Departments of Revenue and Labor and Industries. CONTRACT CHANGE COST CONTRACT VARIATION ORIG. AMT. ORDERS UNIT QUAN. VAR. FINAL COST PERCENT $75,428.93 0 $1,058.73 $76,487.66 1.40% N:IPWKSILIGHl\ENGRIPROJECTSISOUTHWD\ccfulacp.wpd 3 . . . CALL TO ORDER- REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: CEREMONIAL MATTERS & PROCLAMATIONS: WORK SESSION: Capital Facilities Plan / Transportation Improvement Program CITY COUNCIL MEETING Port Angeles, Washington June 18, 2001 Mayor Doyle called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Members Present: Mayor Doyle, CounciImembers Campbell, Erickson, Hulett, McKeown, Wiggins, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, A. Broussard, 1. Harper, G. Kenworthy, T. Smith, 1. Mahlum, S. McLain, B. Hale, K. Ridout, and L. Dunbar. Public Present: K. & V. Duncan, T. Price, A. Harrison, 1. Burroughs, G. Gleason, D. Reher, 1. Harbick, L. Nutter, J. Pelkey, R. Doroz, L. Lee, F. Charles, D. Sullivan, R. Francis, 1. Miller, J. Turrey, T. Schwent, L. Palmer, and R. Taylor. The Pledge of Allegiance to the Flag was led by Clerk Upton. None. Capital Facilities Plan / Transportation Improvement Program Public Works & Utilities Director Cutler presented the 2001 Capital Facilities Plan (CFP) and the 2002-2007 Transportation Improvement Program (TIP). He explained that the transportation element of the Capital Facilities Plan, which is the TIP, requires a public hearing in order for the City to obtain as much as possible in grant funding. Director Cutler briefly reviewed the format of the Capital Facilities Plan, noting the fully funded projects as opposed to those requiring additional funding for completion. The ensuing discussions centered around the Laurel Street Project and the related stairway, as well as the funding for the Carnegie Library which will be more fully determined once the design is at 35% completion. Director Cutler indicated he would expect construction on the Carnegie Library to take place during the 2002 construction schedule. Director Cutler addressed the needed repairs for the 8th Street bridges, which may involve either replacement or repair of the existing structures. The State has tightened restrictions on bridges, and the City must come into compliance. Discussion was also held on the matter of tree planting in the City, after which attention was directed to enhancements of the William Shore Memorial Pool. Parks Director Connelly reviewed - 1 - 5 . . . PUBLIC HEARINGS - OTHER: (Cont'd) 2001 Comprehensive Plan Amendments Ordinance No. 3082 (Cont'd) Public Hearing on CFP / TIP LATE ITEMS FOR THIS OR FUTURE AGENDA: FINANCE: Deane Property Trail and Utility Easement CITY COUNCIL MEETING June 18, 2001 Councilman Wiggins' moved to adopt the Ordinance as read by title, citing Findings 1 - 17 and Conclusions 1 - 12, as set forth in Exhibit "A", which is attache~ t?~nd becomes a ~lJ;.rt, of these minutes. The motion was seconded by CoundlmeDiber McKeown; "';> . Director Collins responded to an inquiry from Councilman Hulett regarding the City's request to extend the eastern boundary of the UGA by indicating the County will likely address the matter once the environmental review has been completed. Additionally, brief discussion was held concerning how skateboards, roller blades and other forms of nonmotorized transportation not included are incorporated into this plan. Director Collins stated that this is an issue not yet resolved. Consideration was also given to the State's comments on the matter of not providing urban services outside the Urban Growth Area, and Attorney Knutson felt the City's amendment to be consistent with the underlying concerns of the State in that the City is meeting the basic requirement of the law by not providing services outside the UGA. A vote was taken on the motion, which carried unanimously. Public Hearing on the CFP / TIP Mayor Doyle reviewed the memorandum regarding the CFP / TIP and opened the public hearing at 7:29 p.m. Tommi Schwent, a County resident, urged the Council to proceed with work on the Olympic Discovery Trail. She expressed the hope it would be a priority on the Council's agenda. Engineer Kenworthy informed the Council that the design of this portion of the trail should be complete this summer, and work is underway with Rayonier to proceed with a trail through Rayonier. Additional funding needs to be sought for that portion of the trail, which should be complete in about one year. Director Connelly added that the County will be preparing the trail from the Deane property to the railroad trestle once the City fmalizes the Deane easement as well as some fencing of the Langley property. Councilman Hulett moved to continue the public hearing to July 3, 2001. The motion was seconded by Councilman Campbell and carried unanimously. Councilman Hulett asked for a report on a future agenda concerning Right-of-Way Use Permit procedures. Councilmember McKeown asked for a copy of the Human Resources report on new positions with the City. Councilman Williams asked for future discussion and/or a work session on creating an overall energy policy. Bob Harbick, 1006 S. Lincoln, representing the Chamber of Commerce, extended an invitation to the "Jettin' the Strait", and he presented the official t-shirt's to the Council. Kevin Duncan, Ebey Hill, read into the record a prepared statement expressing his displeasure and frustration at the lack of a fmalized lease agreement for the Morse Creek Hydro project. Mr. Duncan distributed copies of the statement to the Council, as well as copies of various items pertaining to hydro facilities. Mr. Duncan was concerned about the hidden costs to the delay, the need to encourage power generation, and the costs the City would have to pay in the event the FERC license is surrendered. Manager Quinn suggested the formation of a Council subcommittee for a review of the situation. Therefore, Mayor Doyle and Councilmembers Campbell and Wiggins agreed to meet with staff and report back to the Council. 1. Deane Property Trail and Utility Easement Mayor Doyle summarized the' memorandum submitted by Parks Director Connelly in regard to the extension of the Waterfront Trail. Director Connelly felt the easement for - 3 - 7 . . . Travel and Training for Public Works Department CONSENT AGENDA: Break CITY COUNCIL COMMITTEE REPORTS: ORDINANCES NOT REQUIRING PUBLIC HEARINGS: Telecommunications Facilities Ordinance No. 3083 Pole Attachments Ordinance No. 3084 ",'filltl~~im,~!t.r'l~~1j!. CITY COUNCIL MEETING June 18, 2001 5. Authorize ,Travel & Trainingfor Public Works Department Mayor Doyle summarized the memorandum submitted by the Public Works & Utilities DepartInent..,:;: Councilman .Wiggins moved to approve the travel and training expense to attend the energy auditor and inspector workshops. The motion was seconded by Councilmember McKeown and carried unanimously. Councilmember McKeown stated that she would not be voting on the City Council minutes due to her absence from the meeting. After brief discussion, Councilman Wiggins moved to accept the Consent Agenda to include: 1) City Council minutes - regular meeting - June 5, 2001; and 2) Check Register - June 12,2001 - $1,401,402.23. The motion was seconded by Councilman Campbell, which carried 6 - 0, with Councilmember McKeown abstaining. Mayor Doyle adjoumed the meeting for a break at 8:23 p.m. The meeting reconvened at 8:38 p.m. Councilmembers Wiggins, Williams, Hulett, Erickson, McKeown, and Campbell had no report. Mayor Doyle announced that Gary Brooks was the OPS recipient at the recent City OPS luncheon. The Peninsula Development Association met recently and discussed the County's Opportunity Fund, which is to be managed by the EDe. On June 9th, the Mayor presented a key and proclamation to the USCGC Active as part of the homecoming celebration. Mayor Doyle attended the opening of the Wally Sigmar Athletic Complex, the 3 Mayor's meeting, and the Chamber of Commerce luncheon at which time a report was given on the trip to Japan. 1. Telecommunications and Related Ordinances Mayo,I.Doyle summarized the memorandum from Directors Cutler and Collins with regard to the Telecommunications Ordinances proposed for adoption. Power Resource Manager Dunbar noted various changes were made to the Ordinances as a follow-up to a recent decision from the 9th~ircuit Court. The Council was advised that Qwest had submitted a letter supporting the adoption of the Ordinances. Attorney Knutson pointed out that Page 82, Section D. Appeal of City Determination, should exclude the reference to "facility lease". Also, on Page 117, the Ordinance title should state "revising", not "reversing". Telecommunications Facilities: Mayor Doyle read the Ordinance by title, entitled ORDINANCE NO. 3083 AN ORDINANCE of the City of Port Angeles, Washington, regulating telecommunications facilities within City rights-of-way, establishing fees for such facilities, and adopting Chapter 11.14 of the Port Angeles Municipal Code. Councilmember McKeown moved to adopt the Ordinance as read by title with the correction noted. The motion was seconded by Councilman Williams and carried unanimously. Pole Attachments: Mayor Doyle read the Ordinance by title, entitled ORDINANCE NO. 3084 AN ORDINANCE of the City of Port Angeles, Washington, regulating pole attachments within the City of Port Angeles and adopting Chapter - 5- 9 . . . Wireless Towers Ordinance No. 3089 PUD Electric Franchise Agreement Ordinance No. 3090 OTHER CONSIDERATIONS: Highland Courte Report '>i,~~~1"'!:"'~lr:ltt~i~~'_:";,::i!~'~'~)f'r~t1'rl:'')',~''.~\i'IW'i(:'' CITY COUNCIL MEETING June 18, 2001 carried unanimously. Wireless Towers: Mayor Doyle read the Ordinance by title, entitled '-1."." ORDINANCE NO. 3089 AN ORDINANCE of the City of Port Angeles, Washington, regulating wireless telecommunication towers and facilities within the City, establishing defmitions, standards, and criteria for such facilities, amending Ordinance 1709 as amended, and amending Chapter 17.08 and adopting Chapter 17.52 of the Port Angeles Municipal Code. Councilman Williams moved to adopt the Ordinance as read by title. The motion was seconded by Councilmember Erickson and carried unanimously. 2. Public Utility District Electric Franchise Agreement Mayor Doyle summarized the memorandum from Public Works & Utilities Director Cutler with regard to the Electric Franchise Agreement with the PUD. Councilman Wiggins referenced the fact that a franchise agreement has not been in place for 2 1/2 years, and he inquired as to whether there were any ramifications such as with regard to the lack of insurance coverage. Attorney Knutson responded that any specific issue would determine ramifications, and that the PUD has insurance coverage in any event. Brief discussion ensued with regard to tracking methods for all agreements. Power Resources Manager Dunbar stated that the contract ends in 2002, and the City can then decide if renewal should be pursued. The agreement is for a fifteen-year period with 5 year intervals for renewal. May~rpoyle read the Ordinance by title, entitled; ORDINANCE NO. 3090 AN ORDINANCE of the City of Port Angeles, Washington, granting the Public Utility District No.1 ofClallam County, Washington, the non- exclusive right, privilege, authority, and franchise to own, operate and maintain facilities on any street in the City for the sole purpose of transmission and distribution of electric energy and repealing Ordinance No. 1200. Councilmember McKeown moved to adopt the Ordinance as read by title. The motion was seconded by Councilman Campbell and carried unanimously. 1. Highland Courte Report Mayor Doyle summarized the memorandum from Community Development Director Collins on the Highland Courte Chemical Dependency Treatment Center. Director Collins added that, earlier in the day, there was a supplemental packet received from Highland Cotirte. He then reviewed the various items contained in the Council's packet. Attorney Knutson referenced the supplemental information and the fact that the initial report was lacking in several aspects. The supplemental report is an attempt to address staff's concerns. The biggest issue is admitting clients who have been convicted of Assault IV into Highland Courte. Craig Miller,-legal counsel for Highland Courte, has disagreed with the City's interpretation of this particular condition. In addition, Mr. Miller has expressed concerns with regard to ADA issues if attempts are made to close the facility. Attorney Knutson advised the Council that, if the conditions are not met, then the City should proceed to court and ask for an injunction to close the facility. In his view, the City wouldn't have any liability exposure under the ADA by - 7 - 11 Planning~Only Grant with DCTED for Serenity House Project (Cont'd) . Agreement between City of Port Angeles & Port of Port Angeles regarding Oak Street Marketing . Intergovernmental Agreement with Lower Elwha Tribe Olympic National Park Right-of-Way Permit Fiber Optic Backbone Business Plan Revised . -~~~'f"r'\~;'~i~~;,>~"~','II!!\~~~~~{~'\. CITY COUNCIL MEETING June 18, 2001 Smith pertaining to ~. cQntract between the City and the W A State Office of Community Development. Councilman Williams stated that he would be abstaining from voting on this issue due to conflicting real estate interests. Director Smith stated that a public hearing was held on the planning;q,nly grant and, as a result, the idea of helping with Serenity House was presented. Councilmember McKeown moved to authorize the Mayor to sign the contract between the City and W A State Office of Community Development allowing for implementation of the grant funded feasibility study. The motion was seconded by Councilmember Erickson and carried unanimously. 3. Agreement between City of Port Angeles & Port of Port Angeles regarding Oak Street Marketing Mayor Doyle sUIl1ll1arized the memorandum from Economic Development Director Smith regarding an agreement between the City of Port Angeles and the Port of Port Angeles on the matter of marketing the Oak Street property. Director Smith provided background information on this endeavor, pointing out that the proposed agreement was the result of a joint meeting between the Port and the City. Additionally, he noted there is long-term revenue on the site by virtue of ferry parking, which would be shared with the City and would help offset marketing expenses. Manager Quinn added that the Port of Port Angeles would retain the ability to also market the property. Discussion followed concerning the Port's lease on Ediz Hook that would be suspended and the terms of that lease, other potential sources of income, and whether the City could have exclusive marketing rights for the property. Councilman Wiggins stated that it would be appropriate to know what other revenue sources might exist, particularly as relates to the costs associated with marketing. Councilman Wiggins moved for staff to bring the Port agreement back with a more detailed analysis of the revenue, as well as the terms of the existing lease. The motion was seconded by Couns,!lmember McKeown. Based on prior comments made, Councilman Hulett asked if the City wanted to press for more exclusive marketing, and Councilmembers Wiggins and McKeown agreed. this should be made a part of the motion. Discussion followed, after which Mayor Doyle called for a vote on the amendment to the motion, which carried unanimously. A vote was then taken on the motion, which carried unanimously. 4. Intergovernmental Agreement with the Lower Elwha Tribe Councilmember McKeown moved to table the agreement to the next Council meeting. The motion was seconded by Council member Erickson and carried unanimously. 5. Olympic National Park Right-of-Way Permit Mayor Doyle summarized the memorandum from Public Works & Utilities Director Cutler with regard to a right-of-way permit from Olympic National Park for the Peabody Reservoir Drainline. Councilmember Erickson moved to authorize the City Manager to sign the Right-of-Way permit on behalf of the City. The motion was seconded by Councilman Hulett and carried unanimously. 6. Fiber Optic Backbone Business Plan Revised Mayor Doyle summarized the information provided by Public Works & Utilities Director Cutler on the amendment to the consulting services agreement with Metropolitan Communications Consultants to revise the scope of work for the City/Telephone partnership and City/Cable/Telephone consortium. Power Resource Manager Dunbar stated that the revised business plan had been presented to the UAC. Councilmember Erickson moved to authorize the Mayor to accept an amendment - 9 - 13 . . . CITY COUNCIL MEETING June 18, 2001 Marketing Services Professional Services Agreement (Cont'd) Productions. The motion was seconded by Councilman Campbell and carried unanimously. INFORMATION: City Manager's Report: Manager Quinn mentioned that some of the Councilmembers will be attending the A WC conference. Manager Quinn briefly reviewed the information provided on the Conservation Program, as well as the Water Quality Report. ADJOURNMENT: The meeting adjourned at 11 :00 p.m. Mayor Doyle Becky J. Upton, City Clerk - 11 - 15 . . . DATE: To: FROM: SUBJECT: ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO July 3, 2001 MAYOR DOYLE AND CITY COUNCIL Glenn A. Cutler, Director of Public Works and Utility Services ~~ Travel Expense in Excess of$1,500.00 Summary: Public Works & Utilities Department requests authorization for the Public Works Director to attend the American Public Works Association International Public Works Congress and Exposition in Philadelphia September 9-12, 2001. Recommendation: Authorize travel and related expenses for the Director of Public Works & Utilities to attend the APW A International Congress in Philadelphia, Pennsylvania, September 9-12,2001. Back~round / Analysis: The APW A annual meeting is an opportunity for the Director to be informed of industry trends and to gain knowledge of cutting edge technology, managerial techniques, and regulatory trends. The Director will be representing the City when it is presented with the award for best project in the Structures $2 - $10 Million category for the Downtown Watermain Project. The project is shown in the July 2001 APW A magazine. Estimated costs: · Registration · Airfare · Lodging · Meals · Miscellaneous Transportation 50.00 TOTAL $1955.00 $465.00 600.00 610.00 230.00 Cost for attending this annual meeting is included in the Public Works & Utilities budget. Attach: 1.7 "~)B\~Y~\{f[if,;\1ifmm-~~" . ...". ,',' ";":~'Y.It~t" '-^,C '-'_'c" . PROJECT OF THE YEAR: STRUCTURES "$2~$10 MILLION Downtown Water Main and Sidewalk Reconstruction Project City of Port Angeles. Washington Managing Agency: City of Port Angeles, Washington Primary Contractor: Phase I: Strider Construction Co., Inc.; Phase II: Primo Construction, Inc. Primary Consultant Phase I: URS Corp.; Phase II: City of Port Angeles - Engineering Nominated By: Washington Chapter The City of Port Angeles Downtown Water Main and Sidewalk Reconstruction project has dramatically rehabilitated the downtown district. Replacement of deteriorated cast iron and asbestos concrete water mains with stable ductile iron pipe allowed the City to increase the size to meet current fire flow requirements. Broken and sagging concrete Sidewalk was replaced with aesthetically pleasing brick-like pavers. With street trees, planters, and pedestrian lighting, the project has spearheaded the revitalization of the downtown district. The bulk of the work occurred on two high- volume arterials. The two main streets in the downtown district are the extension of State Route 101, the main highway in the region. The commercial truck route passed through the project area. The downtown district also hosts the Coho, an international pedestrian/vehicle ferry with daily scheduled service between Victoria, Canada and the City of Port Angeles. With careful design and construction practices, the goal of maintaining a smooth flow of vehicles and pedestrians through the downtown core was met at each stage of construction. The existing site conditions prior to construction were unusual. The sidewalks had been constructed more than 80 years ago. They were structuraI concrete supported above a hollow corridor with limited access. Phase I of the project proved that exactly what would be found upon the commencement of construction was impossible to determine. to' However, with careful research and attention in the planning stage, the project team was able to antidpate the unpredictable nature of the site and make allowances. The team learned much during Phase I construction and was 'able to apply these lessons when they prepared the plans and specifications for Phase II. By doing so, they were able to greatly reduce the changes to the Phase II construction. The visible portion of the project was carefully selected to enhance the downtown district. The goal was to increase business traffic by creating a pedestrian friendly environment. What cannot be seen in a leisurely stroll through the recently refurbished district is what lies just below the surface. Old cast iron water mains were replaced with ductile iron, sized to meet fire flow requirements and the future needs of the downtown area. Rather than being suspended from the sidewalk, the water mains are fully supported in a structural earthen backfill. The backfill in turn is isolated from the building foundations with a mechanically stabilized earth retaining wall. Safety was a priority throughout both phases of construction. With diligence on the part of the contractors, as well as City inspectors, construction was completed with no time loss injuries. July 2001 4119 APWA Reporter . MEMO OFFICE OF THE CITY MANAGER Michael Quinn City Manager [4501] Sharon "Sam" Martin Executive Administrative Assistan [4500] Becky 1. Upton, CMC City Clerk / Management Assistant . [4634] Tanya O'Neill Information Services [4630] Robert Coons Human Resources Manager [4511] Timothy Smith Economic Development Director [4804] Camille Headrick Human Resources Assistant [4510] . ~ORTANGELES WAS H I N G TON, U. S. A. DATE: June 14,2001 TO: City Manager Quinn, Mayor Doyle and City CounciL jJ Timothy J. Smith, Economic Development Di~ Agreement between the City of Port Angeles and the Port of Port Angeles re: Oak Street Marketing FROM: SUBJECT: SUMMARY and RECOMMENDATION: City staffhas continued working with the Port on agreement which would allow the City to market the Oak Street Development Site. The attach agreement would allow the City the opportunity to market, maintain, manage and use the site t support downtown revitalization. In consideration of the agreement, the City would agree to suspen any rental due from the Port per a lease of property on Ediz Hook. In addition, the Port would agr to share revenues generated from interim uses of the property, along with a commitment to reimburs the City for any direct marketing costs we may incur, such as advertising. The Port Commission i expected to consider the attached agreement at their next meeting scheduled for July 9th, 2001. W recommend Council authorize the Mayor to sign the agreement with the Port of Port Angele a1lowin the Ci to market, maintain and use the Oak Street Develo ment Site. BACKGROUND I ANALYSIS: In accordance with direction from the Port Angeles City Council and Port of Port Angeles Commission, City and Port staffhave crafted an agreement between the two agencies which allows for the City to market Port-owned property commonly known as the Oak Street Development Site. The agreement is for a term of three (3) years and includes the opportunity for three (3) one (1) year renewals. During the term of the agreement, the City shall have the non- exclusive right to market the site for development, along with the right to maintain, manage and use the premises to support continued revitalization and development of the downtown. The non- exclusive right to market the site will allow the Port and other agencies, such as the Clallam County Economic Development Council, to continue to assist in marketing as well. This arrangement allows for greater marketing exposure. To help avoid confusion or duplicative negotiations, the agreement calls for the City and Port to routinely keep each other appraised of prospects with whom either agency may have contact with, and that any decision regarding an actual sale or lease of the premises will be mutually considered by both the Port and the City. In consideration of the agreement, the City agrees to suspend an annual lease fee due from the Port per their lease of City controlled property on Ediz Hook. The current value of that lease is approximately $17,000 per year. The Port would agree to share with the City any interim revenues generated from the site prior to the site's eventual full scale development. A current interim use of the site has included ferry parking, an activity which generates approximately $20,000 per year to the Port. Additionally, the City would invoice the Port for reimbursement for any direct marketing costs the City may incur, such as paid advertising, provided however the total annual reimbursement for direct marketing cost does not exceed that value of the annual lease fee under suspension. The Port Commission is expected to consider the agreement on July 9th, 2001. 21 . . . AGREEMENT THIS AGREEMENT is entered into between the City of Port Angeles (hereafter referred to as "City" ) and the Port of Port Angeles (hereafter referred to as "Port") dated the_ day of , 2001. In consideration of mutual covenants contained herein, the parties hereto agree as follows: 1. PREMISES: The Port hereby grants to the City the non-exclusive right to market, maintain, manage and use the following described premises situated in Clallam County, State of Washington: that portion of waterfront property identified as the "Oak Street Development Site", comprising approximately 3.9 acres of land, further described in Exhibit A attached hereto, hereinafter called "the premises". 2. TERM: This agreement shall be for a term of three (3) years, beginning July 1, 2001 and ending June 30, 2004. OPTIONS TO EXTEND: The Port grants the City (3) three, 1 (one) year options to extend this agreement, upon 60 days written notice from the City to the Port prior to the expiration of each term. 3. USE OF PREMISES: a) The City shall have the non-exclusive right to market, maintain, manage and use the premises for the purpose of promoting downtown development opportunities, including, but not limited to, a conference center, hotel or any other legal central business district use that meets the City's long-term planning efforts. b) The City and Port agree that they shall routinely keep each other informed with respect to development prospects that have expressed an interest in the premises. The City and Port also agree that any proposal received as a result of their marketing efforts will be mutually shared and that any decision regarding any sale or lease of the premises will be in the best interests of both parties after mutual consideration. However, nothing in this agreement shall waive the Port's right to make the final decision regarding sale or lease of the premises. Upon final determination of the sale or lease of the premises, this agreement shall terminate. c) Revenue generated by any interim use ofthe premises will be managed by the City and shared equally between the City and Port. Page 1 of 2 23 ~'f'l'{?1~0:~:~'T-;lTI'f.;;J~\~:,::, :,_ :~~j~T?:~~~~~t~~; . EXHIBIT A Oak Street Development Site Property Description Parcel A That portion of the Port Angeles Tidelands West of Laurel Street in Clallam County, Washington, described as follows: . Commencing at a tack in lead in concrete in a monument well at the intersection of First and Oak Streets in the Townsite ofport Angeles, Clallam County, Washington; thence North 56 degrees37'20" West along the center line of First Street, a distance of 569.98 feet to a tack in lead in pipe in a monument well at the intersection of First and Cherry Streets; thence North 33 degrees 22'06" East along the centerline of Cherry Street, a distance of 410.00 feet to the North margin of Front Street; thence North 56 degrees 37'20" West, a distance of35.00 feet to the southeast corner of Block 3 of said Port Angeles tidelands; thence North 33 degrees 22'06" East, a distance of 150.00 feet to the northeast corner of said Block 3 and the true point of beginning; thence North 33 degrees 22' 40" East along the 1992 Revised Inner Harbor Line, a distance of 102.00 feet; thence South 64 degrees 24'51" East along said 1992 Revised Inner Harbor Line a distance of 575.33 feet to the point of intersection of said 1992 Revised Irtner Harbor Line with the west margin of Oak Street; thence South 33 degrees 22'43" West along said west margin of Oak Street, a distance of180.00 feet to the northeast corner of Block 2 of said Port Angeles Tidelands west of Laurel Street; thence North 56 degrees 37'20" West, a distance of570.01 feet to the true point of beginning. Containing approximately 80,373 square feet. All bearings are relative to the Washington Coordinate System, North Zone. Parcel B All of Block 2 of Port Angeles Tidelands West of Laurel Street, together with that portion of Cherry Street lying north of Front Street and south of the hereinbefore described Parcel A in Clallam County, Washington. Containing approximately 85,499 square feet. . 25 . . . "j':;'W;j~?t('Jfi~CJ;\;;'fi. ....::/;,\r~?f~i::~;f~;:"'~;t; EX """-/&/' ~ LEASE AC;RF.~ THIS LE.<\SEAGREEMElIff'J1Ulde this ~ day of January ,19...2!-, by and between the City of Port Angeles, hetemafier known as the CITY, and The Port of Port Angeles, hereinafter known as the PORT,. both municipal corporations of the State of Washington, WIT N E SSE T H: For and in consideration of the mutual promises, covenants and conditions set forth herein, the City does hereby covenant and agree with the Port to let, demise and sublease unto the Port that certain tract or parcel of land, being a part of the land reserved for lighthouse purposes, . said land hereby subleased. being more particularly described as follows: LEGAL DESCRIPTION PER AlTACBED EXHIBIT "A" AND MAP PER A'ITACHED EXHIBIT "B". 1. This Lease and all its provisions and any renewals thereunder are subject to all the conditions, restrictions, provisions and renewal of the underlying Lease from the United States of America to the City of Port Angeles, dated August 17, 1914, and all conditions, provisions.and restrictions of any succeeding leases. ., ... This Lease shall be for a period of thirty (30) years commencing on the -1JL day of January ,19~, and terminating at midnight on December 31. 2023 ,unless sooner terminated in accordance with the terms hereof. 3. The premises hereby leased are to be used for and in connection with a Port marine safety and resources center and any and all operations necessary or incidental thereof, and the said premises shall not be used for any other purpOse without the written consent of the City. 4. It is agreed that if the Port fails to operate for a period of one (1) year without good cause being shown therefor, then the City Council of the City of Port Angeles, at its optiorli after giving the Port six (6) months notice in writing of its intention so to do, may revoke and declare this Lease forfeited. The Port, at its option, after giving the City six (6) months written notice of its intention so to do, may terminate the lease, subject to paragraph 15. 5. The Port shall not use said premises or permit the same to be used, or shall not operate on or permit the operation upon these premises any unlawful activities or any public nuisance or any business. which is in violation of the laws of the United States of America, of the State of Washington, or the ordinances of the City of Port Angeles. 6. The Port agrees to pay the City during the term of this lease the annual sum of Fifteen Thousand Dollars ($15,000.00) as minimum rent, payable on the 15th day of January of each year in advance; provided, however, that the minimum rent set forth shall be increased at three (3) year intervals In order to reflect the cumulative proportionate increase, if any,.. occurring between the commencement date and such adjustment date, in the cost of living as indicated by the Consumer Price Index for the Puget Sound or regional area as published by the U.S. Department of Labor's Bureau of Labor Statistics (the "index"). Such adjustment shall be accomplished by multiplying the minimum rent ($15.000.00) by a fraction, the numerator of which shall be the index level as of the January preceding the date of adjustment, and the denominator of which shall be the index level as of the January preceding the lease commencem~t date. Any adjustment of minimum rent shall become effective immediately. In no event shall the minimum rate be less than that specified as the minimum rent ($15,000.00). If the index is discontinued, the City shall substitute a similar index of consumer prices. 7. The Port shall not sublease or underlet any part of said premises nor assign this sublease without the written consent of the City and approval of the United States of Amenca. All parties subleasing from the Port shall be required to save and hold harmless the City as set forth in paragraphs #8 and #9. - 1 - 27 ~~~~e:~:~~!~tt~~\ii.~:t~.~r~~~~~~~1,~", 1';',:,~.I~~~it"::' .~ 14. EOU AL OPRORTUNITY I AFFIRMATIVE ACTION IFACILITIES NONDISCRIMINA nON . (The following.clall~ is applica~l~>\Jnl,e~, and to the extent that, this contract is exempt under the rules, regulation~, and relevaDi'ora~s of the Secretary of Labor, including 41 CFR, Ch. 60.) During the performance of this contract, the Port agrees as follows: a. The Pon will not discriminate against any employee or applicant for employment because of race, color, religion, sex, Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or national origin. The Port will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. The Port will take affirmative action to employ, advance in employment, and otherwise treat qualified special disabled or Vietnam era veterans and handicapped individuals without discrimination based upon their disability or veterans' status or physical or mental handicap in all employment actions. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. The Port agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the local United States Department of Labor Office setting forth the provisions of this Equal Opportunity Affirmative Action clause. b. The Port will, in all solicitations or advertisements for employees placed by or on behalf of the Port, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, physical or mental handicap, or national origin, and that the Port is under the legal obligation to take affirmative action to employ, advance in employment, and otherwise treat qualified special disabled or Vietnam era veterans and handicapped individuals without discrimination based upon their disability or veteran status or physical or mental handicap in all employment actions. All suitable employment openings existing at contract award or occurring during contract performance will be listed at the state employment source office in the locality where the opening occurs, provided that this listing requirement shall not apply to openings that the Port intends to fill from within its own organization or under a customary and traditional employer-union hiring agreement. . c. The Pon will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency Contracting Officer, advising the said labor union or worker's representative of the Port's commitments under this Equal Opponunityl Affirmative Action clause, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d. The Port will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor, including, but not limited to, the rules, regulations and orders issued by the Secretary of Labor under the Vietnam Era Veterans' Readjustment Assistance Act of 1972, and the Rehabilitation Act of 1973 (29 USC 793), as amended. e. The Port will furnish all information and reports required by Executive DI;der No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to its books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigations to ascertain compliance with such rules, regulations and orders. . f. The Port will not, on grounds of race, color, religion, sex, physical or mental handicap, or national origin: - 3 - 29 . ; oj, This instrument <;... ns the entire agreement between the parties and no statement, promises or inducements made by either pany or agent of either pany that is not contained in this written instrument snall be valid or binding; and this lease agreement may npt.ge c:qlarged, modifi~$f:!litered except in writing by both panies and endorsed hereon:">' .... .,. ...., . Signed in duplicate the day and year first above written. CITY OF PORT ANGELES ~ .k C" -+- By . c-<< I.- ~} a.. (j e i._', fyiay r . ~ i" ,'" '(1 Becky J. Up.,n, (lity Clerk , " ;\PPROVED AS TO FORM: , Bv: ~ .~,,,. .(~"'A,~;1t/4- . Craig D. K'Putson. City Attorney THE PORT OF-PORT ANGELES , ;''---'--' 'i v /1 j , ..... .- l' By ~llf!.';f!( 1/t~!L 1'1 e ',. , 'f- " ~ STA TE OF WASHINGTON ) ) 55. COUNTY OF CLALLAM ) . This is to cenify that on this 23rd day of February , 1994. beiore me. a Notary Public in and for the State of Washington, duly commissioned and sworn. personally appeared JOAN K. SARGENT and BECKY J. UPTON, to me known '10 be the Mayor and City Clerk, respectively, of the City of Pon Angeles, the municipal co'rporinion that executed the within and foregoing instrument. and acknowledged said i:istrument tQ be the iree and voluntary act and deed of said municipal corporation. ior the uses ~n(j pUi-poses therein mentioned. and on oath stated that they were authorized to execute said lOstrumenr. and that the seal affixed is the seal of said municipal corporation. Gi\er. under my hand and official seal the day and year first above written. ~" ,J>'~.4' 7;:_v~:':_ '-- STA TE OF WASHINGTON ) ) 55. COUNTY OF ) Notary Public in and for the State of Washington. residing at Port Angeles, Washington My commission expires: 7/20/94 ;!iis is to certify that on this _ day of . 1993. before me. a Notary Public in and for the State of Washington. duly commissioned and sworn, personaIl y appeared and to me known to be . respectively, of the Pon of Pon Angeles. the municipal corporation that executed the within and foregoing instrument, and acknowledged said instrument to oe the free and voluntary act and deed of said municipal corporation. for. the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument. and that the seal affixed is the seal of said municipal corporation. Gi"en under my hand and official seal the day and year tirst above written. Notary Public in and for the State of Washington. residing at My commission expires: . - 5 - 31 L.oasc 10 Pan of January 1. 1994 Lease Lot 6 . Beginning at a point in the South comer on the line between Government Out Lots No.3 and No.4, Ediz Hook Lighthouse Reservation; thence Easterly along the Southerly Meander Line ofEdii'liook. North 77035'50" East 323.65 feet; thence North 75024 '56N East 50.10 feet; thence across the Uplands of Ediz Hook North 57037' 13" West 204.23 feet; thence Westerly along the Northerly Meander Line ofEdiz Hook, South 77055'35" West 191.20 feet. to the North comer on the line between Government Out Lots No.3 and No.4; thence South 78027'44" West 263.95 feet; thence across the Uplands of Ediz Hook, South 57037' 13" East 206.52 feet; thence North 81027'21" East 79.96 feet to the point of beginning. Lease Lot 7 Beginning at the northwesterly corner of said Lease Lot #7 (x equals 1.362,445.30, y equals 427,022.72); thence 574.25 feet. azimuth 2580 40'37N. to the north corner on the line between Government Out Lots #4 and #5; thence 530.56 feet. azimuth 260026'48"; thence 596.82 feet, azimuth 261 041 '46"; thence 291.25 feet. azimuth 265056'52", to the northeasterly comer of said Lease Lot #7 (x equals 1,364,412.53. yequals 427,330.28); thence 132.40 feet. azimuth 302022'47", to the southeasterly corner of said Lease Lot #7 (x equals 1.364.524.36, Y equals 427,259.37); thence 822.48 feet azimuth 82042'26"; thence 451.64 feet azimuth 79027'20N; thence 270.27 feet. azimuth 74048'21", to the south comer on the line between Government Out Lots #4 and #5; thence 293.42 feet. azimuth 293.42 feet. azimuth 74024'54"; thence 99.54 feet. azimuth 82054'53", to the southwesterly corner of said Lease Lot #7 (x equals 1.362,622.42, Y equals 426,910.39); thence 31.68 feet, azimuth l2r22'47". to a 3" I.P.. on the line between Lease Lots #6 and #7; thence 178.07 feet. azimuth 122022' 47", to the northwesterly comer of said Lease Lot #7 and the point of beginning. . Reserving unto the Grantor an easement and right of entry upon the property to repair. reconstruct. reinstall or otherwise maintain existing utilities and radio tower; ALSO reserving a fifteen (15) foot wide easement for construction and maintenance for the waterfront trail. which trail shall lie southerly of the south margin of Ediz Hook Roadway. (Note: Bearings are based on Grid North of Washington State Coordinate System. North Zone.) Ediz Hook. Port Angeles Townsite. Washington. . - 2 - 33 . . . DATE: To: FROM: SUBJECT: r*". >,~:,,:~~11' J;~.:;t""':"'~;;>~ ~_,r i,\;:itf:'" Y:(:;'" .,1&:- '~,\'r',(!J\';,; , ; ~ORTAN~~LES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO JULY 3, 2001 MAYOR DOYLE AND CITY COUNCIL Glenn A. Cutler, Director of Public Works a~d Utilities ~ Continued Public Hearing and Resolutions Adopting 2002-2007 Capital Facilities Plan (CFP)/Transportation Improvement Program (TIP) and Allocation of General Funds. Summary: The public hearing on the City's Six-Year CFP/TIP was opened on June 18,2001 and continued to July 3, 2001 for additional public comments and adoption of supporting resolutions. Recommendation: Uno significant additions or revisif)ns to the summary of projects listed in the CFPITIP are made following receipt of the public comments and closure of the hearing, it is recommended that City Council approve the attached resolutions adopting the 2002-2007 CFPITIP and GeneralFund allocations for the CFP/TIP. Should significant additions and/or revisions to the projects take place, it is recommended that staff be directed to prepare revised CFP/TIP summary and supporting funding for consideration by the Council for the July 17, 2001 meetin2. Back~round / Analysis: At the June 18,2001 City Council meeting the public hearing on the City's Six-Year CFPITIP was opened. Summaries of the CFP/TIP along with a prioritized funding list are attached. Comments were received and the hearing was continued to July 3, 2001 for additional public comments and adoption of supporting resolutions. In May, 2000, the City Council approved a resolution providing an allocation $1,650,000 to fund CFP/TIP non-utility capital improvements projects for 2000-2002. This original CFP/TIP allocation has been revised to utilize added funding from reallocation and reprioritization of the original allocation list in the amount of $595,000, an additional $600,000 identified as available surplus funds from the 2000 blldget, and $135,000 which has been identified from 2001 reallocation of the street projects. These sources provide a total of additional funding totaling $1,330,000 which brings the overall 2001-2002 funding level to $2,385,000. The attached resolutions have been prepared by the City Attorney. Attach: Resolutions (2) CFP/TIP summaries Prioritized funding list N:\PWKS\ENGINEER\6- YEAR\200 1 CFP4. wpd 35 1-- i ~':':!, . ' RESOLUTION NO.. , . A RESOLUTION of the City Council of the City of Port Angeles, Washington, designating a portion of the General Fund balance for certain capital projects. WHEREAS, the City Council has set certain goals and objectives; and WHEREAS, those goals include certain major capital projects; and WHEREAS, it is in the community's interest to improve and enhance the City's infrastructure; and WHEREAS, the City Council passed Resolution No. 4-00 designating $1,650,000 of the General Fund balance for the specific purpose of funding general purpose capital projects; and WHEREAS, the City's annual operating budget ordinance includes a financial management policy designating year-end surpluses to be dedicated to the Capital Facilities Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Port Angeles . hereby designates $1,330,000, which includes $600,000 from the year-end 2000 General Fund surplus, $595,000 from the reallocation and reprioritization of the $1,650,000 allocation designated by Resolution 4-00, and $135,000 from street projects in the 2001 operating budget, for the specific purpose of funding general purpose capital projects as identified in the list of capital projects attached hereto as Exhibit "A". PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 3rd day of July, 2001. MAYOR ATTEST: APPROVED AS TO FORM: Becky J. Upton, City Clerk Craig D. Knutson, City Attorney PUBLISHED: . By Summary F:\ORDINANCES&RESOLUTIONS\R2001 -09 June 28, 2001 -1- 3 . . . PRIORITY PROJECT 10 PROJECT TITLE .. TOTAL PROJECT COST GENERAL PROJECTS 1 GG12-99 Laurel St. Slide Repair 200,000 2 GG02-99 Renovate Camegie Library 1,200,000 3 GG01-01 Laurel St. Stair Repair 225,000 4 GG05-00 Marketing Del Guzzi Dr. Property 40,000 5 GG06-00 Gateway Sign at Deer Park 60,000 6 GG10-99 Valley Creek Restoration 30,000 7 GG08-99 City Server & Software Upgrades 500,000 8 GG13-99 Downtown Convention Center 4,000,000 9 GG02-00 Marine Lab Expansion 5,050,000 10 GG01-00 City Pier Dredging & Piling Replacement 125,000 11 GG03-00 Gateway Parking 2,000,000 12 GG02-01 Laurel St. Pavers [Railroad Ave. - 1st St.] 350,000 FIRE PROJECTS 1 FR01-01 Replace SCBA Compressor 32,000 2 FR02-01 Replace Expired SCBA Bottles 30,000 3 FR10-99 Replace Truck 4 600,000 4 FR05-99 East Side Fire Station 1,850,000 5 FR07-99 West Side Fire Station 1,350,000 POLICE PROJECTS 500,0001 PD01-99 I Radio Communications : '~ PARKS PROJECTS 1 PK01-00 Francis Street Improvement 437,000 2 PK25-99 Waterfront Trail-Valley Crk. . 150,000 3 PK23-99 Centennial Trail-ITT to Lees Crk. 250,000 4 PK76-99 Waterfront Trail Through Rayonier 979,800 5 PK16-99 Street Trees - City East Entrance 75,000 6 PK98-99 Remodel/Expand Fine Arts Center 650,000 7 PK15-99 Pool Enhancements 2,800,000 8 PK03-99 Construct New Parks Shop/Apparatus Storage 160,000 9 PK26-99 Centennial Trail - Lees Crk to Morse Crk 340,000 10 PK02-99 Lincoln Park Enhancements 300,000 11 PK77 -99 Civic Field Enhancements 100,000 12 PK18-99 Covered Tennis Courts 100,000 13 PK62-99 Golf Course/Rec Complex 6,650,000 14 PK06-99 Pier Breakwater/Waterfront Park 5,000,000 15 PK05-99 IcelYouth Pavilion 3,000,000 STORMWATER PROJECTS 1 DR54-99 Crown Park Storm Overflow 100,000 2 DR02-99 City-Wide Catch Basin Modifications 405,000 3 DR04-99 Lincoln Street Storm Drain 500,000 4 DR14-99 Peabody Creek/Lincoln St Culvert Rehab 400,000 5 DR53-99 Stormwater Discharges Over Bluff 450,000 6 DR65-99 10th And HW Street Regional Storm Detention 300,000 7 DR03.99 Milwaukee Dr. Stormwater Improvements 1,200,000 8 DR01-01 Albert Street Storrnwater Improvements .250,000 39 . . . 45 TR06-99 8th and "C" Street Signal 200,000 46 TR36-99 Ennis Street Guardrail;!. i, ''''''''7'",." 66,000 47 TR08-99 Milwaukee Drive Phase II 3,500,000 48 TR69-99 Rhoads Road Area LID 840,000 TOTAL OF MANDATED STREET PROJECTS TOTAL OF ALL STREET PROJECTS PROJECT TOTAL PRIORITY 10 PROJECT TITLE PROJECT COST CITY of PORT ANGELES LIGHT PROJECTS 1 CL39-99 Upgrade "I" Street Substation 645,000 2 CL03-99 "0" Street Reconductoring 123,000 3 CL02-99 10th Street Reconductoring 56,000 4 CL01-00 I' Street 1201 Rebuild 65,000 5 CL84-99 Laurel Street Rebuild 108,000 6 CL23-99 Landlocked Facilities Conversion 350,000 7 CL03-00 Load Tap changer Oil Processors 45,000 8 CL82-99 Light Warehouse 60,000 9 CL85-99 Fiber Optics Backbone 10,672,500 10 CL83-99 Ediz Hook OH - UG Conversion 500,000 11 CL06-99 Install Substation Circuit Switches 300,000 12 CL07 -99 Airport Industrial Park 707,000 13 CL02-00 Lauridsen Blvd. Rebuild 65,000 14 CL22-99 Electric SCADA System 61,000 15 CL20-99 Construct Golf Course Rd Sub 556,000 16 CL 18-99 Construct Transmission Line 150,000 17 CL65-99 UGA Electric Customers 2,000,000 18 CL78-99 Light Operations Center .". 917,000 TOTAL OF MANDATED LIGHT FUND PROJECTS TOTAL OF ALL LIGHT FUND PROJECTS SOLID WASTE 1 2 SW31-99 SW35-99 2,000,000 5,000,000 landfill Transfer Station landfill Closure TOTAL OF MANDATED SOLID WASTE PROJECTS TOTAL OF ALL SOLID WASTE PROJECTS 5,000,000 7,000,000 WATER PROJECTS 1 WT12-99 Annual Replacements 975,000 2 WT59-99 Black Diamond Reservoir 900,000 3 WT37-99 Water SCADA 150,000 4 WT31-99 Peabody St. Reservior Cover 405,000 5 WT02-99 Concrete Cylinder Pipe Replacement 2,000,000 6 WT03-99 Inter-Tie of High Service Area 770,000 7 WT46-99 New High Zone Southeast Reservoir 3,250,000 8 WT55-99 Pipeline to New High Zone Reservoir 585,000 9 WT64-99 McDougal Subzone Fire pump 75,000 10 WT56-99 Spruce Street Fire Pump 75,000 41 . . . DATE: To: FROM: SUBJECT: ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO JULY 3, 2001 MAYOR DOYLE AND CITY COUNCIL Sue Roberds, Planning spec~ ..-- REETZ Rezone Application - REZ 01-03 835 East Second Street Summary: A rezone application to redesignate property from RHD, Residential High Density, to CO, Commercial Office. Recommendation: Following the scheduled public hearing, the Department of Community Development recommends that the City Council adopt the attached ordinance thereby concurring with the recommendation of the Planning Commission to approve the rezone. The Council should cite the findings and conclusions l~sted in support of the recommendation in its motion. Background / Analysis: The Department of Community Development received an application to redesignate one lot, 7,000 square feet of property, from RHD, Residential High Density, to CO, Commercial Office by Mr. Mike Reetz. The property is located at the northwest corner of the intersection of Race and Second Streets which is situated along the Race Street corridor, and directly adjacent to property fronting on the First Street commercial corridor. The property has been designated since the 1970's as Commercial on the City's Comprehensive Plan Land Use Map. Following a public meeting conducted on June 13, 2001, the Planning Commission continued discussion to the June 27th meeting at which a recommendation to approve the rezone as proposed was forwarded by a vote of 4 - 1. Staffs report and an excerpt of the June 13th and 27th Planning Commission minutes are attached for your information. Attachments: Draft ordinance, findings and conclusions Staff report and application Minutes G:\CNCLPKT\Councilm.frm.wpd 43 ORDINANCE NO. . AN ORDINANCE of the City of Port Angeles, Washington, rezoning property located in Block 24 of Norman R. Smith's Subdivision, Townsite of Port Angeles, from RHD, Residential High Density, to CO, Commercial Office, and amending the Official Zoning Map, Ordinance 2801 as amended. WHEREAS, the Planning Commission of the City of Port Angeles has held a public meeting and recorded its recommendation to the City Council in the Planning Commission minutes of June 27, 2001; and WHEREAS, the requirements of the State Environmental Policy Act (Chapter 43.21 C RCW) have been met; and WHEREAS, the City Council, after a public hearing, fmds that said rezone would be in the best interest of the City and its citizens and would be consistent with the Comprehensive Plan; . NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES HEREBY ORDAIN as follows: Section 1. The Official Zoning Map, Ordinance 280 1 as amended, is hereby amended to change the zoning of the following described property from RHO, Residential high Density, to CO, Commercial Office, as shown in the attached Exhibit "A": Lot 18, Block 24, Norman R. Smith's Subdivision, Townsite of Port Angeles, Clallam County, Washington. Section 2. The City Clerk is hereby directed to attach a copy ofthis Ordinance to the Official Zoning Map and to file a certified copy with the Clallam County Auditor and Clallam County Assessor. Section 3 - Effective Date. This Ordinance shall take effect five (5) days after . publication by summary. - 1 - 4 "'X"',i.i'>' ;:/' . . l- I- U) U) -" ',11 - ,- I' .._, I U) " : W - U u I, z I <( <( I . : I cr:: cr:: _J 1 J I .- LL . , I SECOND ST. I 1 I I~ I I~ i i i I I FIRST ST. RS- >c Jr " " >< >< " >r x RHD CA PBP SUBJECT I CITY OF PORT ANGELES ! PUBLIC WORKS ; ~ I ~ Plot Do te>: 6/5/01 , I PROPERTY I 1 REZONE APPLlCA TION REZ01-03 47 j I RE'vision DotE': x FilE':OIZM006 A o SCALE .. lo:lo ~I! _~ I~' 5r;-~ 1--. ---- --- . . . FINDINGS AND CONCLUSIONS IN SUPPORT OF REZONE APPLICATION - REZ 01-03- REETZ, 835 East Second Street: Findings: 1. The 2001 rezone is proposed by Mike Reetz/Church of the Nazarene for a change in the zoning designation from Residential, High Density (RHD) to Commercial Office (CO) for one lot being Lot 18, Block 24, Norman R. Smith subdivision which is located at the northwest comer of Race and Second Streets. 2. The Comprehensive Plan designates the site as Commercial (along with other properties north of Second Street) and is at the margin of the Medium Density Residential designation (south of Second Street). A number of policies have been identified as being most relevant to the proposal including Land Use General Comments, Policies Al and 2, Objective AI, Policies Dl, E2, E5 and E6, Transportation Policies A3, B3, B7, and B14, and Objectives B1 and B4. 3. The proposal would not compromise the Comprehensive Plan and the Transportation Services and Facilities Plan, adopted in October 1996, which depicts a modified route (Hill) which includes the FrontlFirst east of Race Street, Race Street south to near Porter Street continuing in stages east across White's, Ennis, Lee's and Morse Creek paralleling the BP A power line and rejoining SR 101 east of Deer Park Road, and also Lauridsen Boulevard west to SR 101 and the Truck Route. By limiting the zone to Commercial, Office, the intensity of the uses would be less than that allowed in Commercial, Arterial. By limiting the driveway access location, the effects of the proposal onto traffic mobility on Race Street is also limited. 4. The proposal would not significantly expand the commercial zoning designation along the planned crosstown truck route contiguous to the commercially zoned properties north of the First/Second alley and would be the first such property zoned commercial south of the First/Second alley along Race Street and north of Sixth Street. By limiting the zone to Commercial, Office, the intensity of the uses would be less than that allowed in Commercial, Arterial. By limiting the driveway access location, the effects of the proposal onto traffic mobility on Race Street is also limited. 5. The properties between Front and Fourth Streets along Race Street have mostly commercial or public parks and recreation uses with residential uses near the Second Street intersection. Changing the zoning on the subject property to Commercial, Office should not result in a strip pattern of commercial zoning in this area as the subject property is in the middle of a mixed use area. 6. The current commercial zoning pattern along the FrontlFirst Corridor which extends north and south to the next alley places some limitations onto existing or new commercial developments that may need a larger area in order to expand their businesses. 49 . . . ~- Findings and Conclusions - REZ 0/-03 July 3. 200/ Page 3 Building Division noted that the structure would need to be brought up to ADA requirements for a new commercial OCCUpan.cy. 16. No written public comments were received. Public notice was provided in accordance with PAMC 17.96.070. Conclusions: A. Rezone 01-03 is consistent with the Comprehensive Plan Land Use Map and policies, specifically Land Use Element Goal B, C and E, Policies CI-C4, E2, E5 and E6, and Transportation Element Goal B, Policies B2, B3, B6, B7 and Objective B 1. B. REZ 01-03 would not increase the area designated for commercial development along the future crosstown truck. C. The City's action on Zoning Map Amendment REZ 01-03 is consistent with the established procedures for amending the Zoning Code set forth in Section 17.96.100, Port Angeles Municipal Code as the proposal is consistent with several adopted policies of the Comprehensive Plan. D. Rezone 01-03 is in the public use and interest and would not decrease multi-family housing supply and would allow for new businesses to located in an area designated for commercial use by the Comprehensive Plan. Adopted by the Port Angeles City Council at its meeting of July 3,2001. Larry Doyle, Mayor Becky J. Upton, City Clerk 51 . . . ~ORTANGELES e7 FILE WAS H I N G TON, U. S. A. DEPARTMENT OF COMMUNITY DEVELOPMENT STAFF REPORT DATE: June 13, 2001 TO: ~ Chair Nutter and Planning Commission Debi Barnes, Associate Planner f~"f)\~ FROM: RE: REZ 01-03 APPLICANT: Michael Reetz OWNER: Church of The Nazarene LOCATION: 835 East Second Street REQUEST: The proposal is to rezone one lot (Lot 18, Block 24, NR Smith) from Residential, High Density (RHO) to Commercial, Office (CO) RECOMMENDATION The Department of Community Development, Planning Division, recommends that the Planning Commission forward to the City Council a recommendation for denial of rezone application REZ 01-03 as proposed, citing the 14 findings and 6 conclusions included in Attachment A. A map of the proposed rezone is attached. THE PROPOSAL The applicant is requesting a rezone from Residential, High Density (RHD) to Commercial, Office (CO). The subject property is legally described as Lot 18, Block 24, Norman R. Smith Subdivision. The subject site is located at 835 East Second Street and contains one lot, 50 feet by 140 feet in size that is currently occupied by a single family dwelling with an existing drivew~y approach off of Race Street and a proposed driveway off of the alley. The application states that the requested rezone fits in well with the objective of the Comprehensive Plan, specifically pages 49 and 88. Justification for rezone includes that the proposal: 1) would be consistent with the Comprehensive Plan designation, 2) would be consistent with the mixed uses in the area, 3) would promote more aesthetic land uses and eliminate low income, less desirable uses on a street utilized 53 . . . :i'~?tr~:f4)'~Wi~,t~!,~J~::':i~:','i~~~:\1~~;1:~~~t?~~~~~' Department of Community Development Staff Report . . 'f" . '. REZ 01-03 - Reetz June 13. 2001 Page 3 There have been minimal changes in the City's development trends or patterns in the second half of the decade of the 1990's. The Clallam County Housing Needs Assessment (1999) indicated that there were' 1',878 multi-family 'rental units in 1998. According to the Washington State Office of Financial Management, the City's April 2000, official population estimates were based on 78% single family and 22% multi-family housing units with a declining household size. The trend in single family and multi-family housing percentages in other communities also indicates increasing needs for multi-family zoned land. There are no recent inventories of the amount of vacant or re-developable commercial lands in the City. The 1993 Final Environmental Impact Statement for the adoption the Comprehensive Plan indicated that both commercial and residential lands would most likely be consumed during the 20-year planning period (to 2012). It also stated that the land base for anticipated housing needs is deficient. COMPRE,HENSIVE PLAN. ZONING & DEVELOPMENT REGULATION REVIEW Comprehensive Plan. Land Use Element Policies General Comments - Commercial- The Land Use Map contains one commercial category, thus providing maximum flexibility to the City's Zoning Ordinance in regulating the types of commercial uses and their permitted locations. Goal A, Policy No. 1 - "The Comprehensive Plan Land use map should be used as a conceptual guide for determining current and long range zoning and other land use decisions. The map's land use designations are intended to show areas where general land use types are allowed. The area between land use designations should be considered an imprecise margin in order to provide flexibility in determining the boundary of such areas. When determining appropriate zoning designations for an area near a margin, the goals, policies and objectives of the Land Use Element should take precedence. " Goal A, Policy No.2. - "All land use decisions and approvals made by the City Council and/or any of its appointed Commissions, Boards or Committees should be consistent with the Comprehensive Plan and its land use map. " Goal A, Objective No.1. - "The City will review and revise as necessary the existing Zoning Ordinance, Zoning Map, and other development regulations to ensure consistency with the Comprehensive Plan. " Goal B - II To have a community where residential development and use of the land are done in a manner that is compatible with the environment, the characteristics of the use and the users, and the desired urban design of the City. II Goal C - liTo have a community of viable districts and neighborhoods with a variety of residential opportunities for personal interaction, fulfillment and enjoyment, attractive to people of all ages, characteristics and interests. 55 . . . ,:'~,"":, :~~" :ri~,{,f~~~;;~1,:Y,'~!,! ,::'~;", c.;.~~m~~lt1Smr:mW~~# ',' _' _' ,',_ ,.,., :.,,,,~"':,.'if;f''':_Vf:)~II''Wt~'.. Department of Community Development Staff Report . REZ 01-03 - Reetz June 13.2001 Page 5 the BPA power line and rejoining SR 101 east of Deer Park Road, and also Lauridsen Boulevard west to SR 101 and t~,~;7ruck Route. Goal B, Policy No. 7 - "Alternate local crosstown route and crosstown truck route improvements should be given a high priority in capital facility planning." .Goal B, Policy No. 14 - "Off-street parking sfJouldbe sufficient and accessible within business and residential areas to ensure that the traffic flow of the street is not impaired. " Goal B, Objective No. 1 - "Secondary and primary arterials will be designed with an appropriate balance for moving through traffic and providing local access to sues that front on these arterials. In commercially zoned areas, policies for consolidating access and providing for joint access and maintenance of driveways would be considered. " Goal B, Objective No.4 - "The City will phase the implementation of the alternate local crosstown route and crosstown truck route in a west to east progression." In review of the above, applicable policies as they relate to the proposal, we offer the following comments: . It can be argued that, by creating the Commercial land use designation for the subject property and surrounding areas that also have a RHO zone, a rezone to a commercial designation would be consistent wit" the Comprehensive Plan map. · It can be argued that the proposal is inconsistent with several adopted policies in the Comprehensive Plan relating to: 1) the land use designations along the crosstown route, 2) the discouragement of strip commercial development patterns, 3) the negative impacts to residential neighborhoods, and 4) the decrease of land available for needed, multi-family residential uses. . The proposal would result in continued strip commercial patterns along Race Street. Currently, between First and Fourth Streets, the only residential uses along Race Street are those between the 1 st/2nd alley and 2nd Street and at the northwest comer of Race and the 2nd/3rd alley. The other uses within this segment are commercial, church and recreation. Further south on Race Street between 4th and Lauridsen Boulevard occurs multi-family, single family, a church and a convalescent center. This is followed by more single family and a new office at 6thf7'h Street, with additional offices or residential structures converted to offices between 7th and 9th, followed by more single family uses south to Lauridsen Boulevard. The proposal would be viewed more as strip development than the preferred, cluster zoning district configuration. · There is a demand for high density residential according to past studies. 57 Department of Community Development Staff Report REZ 01-03 - Reetz June 13. 2001 Page 7 . Race Street between Sixth and Seventh Streets (CPA96-Q1, REZ96(12)3). A comprehensive plan amendment was denied at west of Race between Fifth and Sevenths " Streets (CPAOO-01). During those processes, neighborhood objections were raised. To date, we are unsure if there are any neighborhood concerns on the proposal. Zoning Code. The purpose of the Zoning Code is to implement the goals, policies and objectives of the Comprehensive Plan by dividing the City into zones restricting and regulating the location, construction, alteration of the use of structures and land, and to promote the orderly and appropriate development of such areas. RHD (PAMC 17.15). The purpose of the RHD zone is to provide for high density multi-family residential structures. Compatible uses may be allowed on Conditional Use Permits but the zone is still regarded as a residential area, and commercial enterprises are not generally felt to be compatible. The RHD allows for a duplex to be constructed on a single TPA lot. Examples of permitted and conditional uses include single and multi-family residential, funeral homes, child care, churches, nursing homes, group homes and public and private schools. . Commercial Office (PAMC 17.20). This commercial zone is intended for those business, office, administrative or professional uses which do not involve the retail sale of goods, but rather provides a service to clients, and do not create high traffic volumes, have extended hours of operation, or are detrimental to adjacent residential areas. Examples of permitted and conditional uses that differ from those allowed in the RHD include banks, barber/beauty shops, professional offices, medical office, art gallery, motels and multi-family. Design standards include the requirement to have nonresidential structures compatible with the residential neighborhood and landscaping with 3-6 foot mature shrubs that are complimentary to residential landscaping. Single family residential is a permitted use within the CO zone. Any amendment to Title 17, Zoning Code, shall be consistent with Section 17.96.100 of the Zoning Code, which reads as follows: . 17.96.100 Amendments. A. In determining if an amendment to these regulations is needed, the City Council shall give due consideration to the proper relationship of such amendment to the Comprehensive Plan and the entire Zoning Regulations; it being the intent to retain the integrity and validity of the zones herein described and to avoid any isolated spot zoning changes in the Zoning Map. B. Any amendments adopted by the Council may be modified from the form in which they were advertised within the limits necessary to relate properly such amendment or amendments to the Zoning Regulations. Final action on such modifications shall be subject to review and report of the Planning Commission prior to final passage by the City Council. C. No application for a change of zoning of any lot, parcel or portion thereof shall be considered by the Council within one year of the final action of the Council upon a prior application covering any of the same described land. This provision, however, shall not impair the right of the Council to propose by their own action any amendment or change in the boundaries of any of the 59 . . . ,. .~~r~;f'<~~'~?"~~'~~',7\;:i::', :-~;,~.",,~~t~%jF~~~F~'< .. - . ' , Department of Community Development Staff RePort REZ 01-03 - Reetz "~:'." . .'~ June 13. 2001 Page 9 City Council. The meeting before the Planning Commission is not a public hearing and testimony cannot be take~.AccordingtoR.C.W. 36.708, Local Project Review (''The Regulatory Reform Act"), the Planning COffifrlission shall hold a public meeting which may include an informal hearing, and make a recommendation to the City Council. The recommendation is to be based solely on the information contained in the official file which includes any public testimony that was receiv~d. Although the proposal is within the Comprehensive Plan map designation of Commercial and is consistent with the land use map, it is inconsistent with several comprehensive plan policies and therefore, staff recommends denial of the application. Attachment A - Recommended Findings and Conclusions Exhibit 1 Application Materials REZ0103.WPD 61 . . . ~~t~F~'Y',~~:~;~:W:~:~} ,1'~:~~~~;1~}~'-~~~~0'):' ATTACHMENT A PAGE 2 the south are zoned RS7 and are occupied by a church complex. Diagonally across Race Street exists vacant commerci~1 structure at First/Race and also the Civic Field complex at Second/Race. 7. The subject site is occupied by a single family dwelling and is generally flat. To the east and west of the proposal are RHO zoned properties occupied by residential uses. To the north are commercial zoned properties and commercial uses. To the south is residential zoned land occupied by a church complex. 8. The most recent land use analysis in Port Angeles was summarized in the Community Profile Section of the Comprehensive Plan. This section states that there are 12 acres of buildable areas zoned high density residential multi-family lands, as compared to 491 acres of buildable areas zoned low density residential. The low density residential zoning designations comprises approximately. 46% of the total land base within the City limits, as compared to 4% of the high density residential. Commercial lands comprise 7% of the land base. 9. The Clallam County Housing Needs Assessment (1999) indicated that there were 1,878 multi-family rental units in 1998. According to the Washington State Office of Financial Management, the City's April 2000, official population estimates were based on 78% single family and 22% multi-family housing units . with a declining household size. The trend in single family and multi-family housing percentages in' other communities also indicates increasing needs for multi-family zoned land. There have been minimal changes in the City's development in the second half of the decade of the 1990's. 10. Race Street is designated as an arterial and in the Comprehensive Plan as part of the crosstown truck route. Second Street is a local access street. 11. The SEPA Responsible Official issued a Determination of Nonsignificance on May 21,2001 in accordance with PAMC 15.04, WAC 197-11 and RCW 43.21C. 12. The City's action on Zoning Map Amendment REZ 01-03 is consistent with the established procedures for amending the Zoning Code set forth in Section 17.96.100, Port Angeles Municipal Code. 13. City Departments commented on the application. The Public Works Department noted that the existing driveway approach onto Race Street will not be approved for a new use. The Building Division noted that the structure would need to be brought up to ADA requirements for a new commercial occupancy. 14. No written public comments were received. Public notice was provided in accordance with PAMC 17.96.070. 63 ~. ---..: ~ .. 7-.y .'J( :::::::::::::::::..... ~.l' y.!... ~ ....:-:.:-:-:.:-:....:. ~L:.. ......""""---........ '.:.: :.: :-.:::-:-: ........ . . - --T~~ ~ -- ....................:..... ~'"""" ~;< ~----- . ":':-:-:::::-.:.:.:.: :-::. ~~i>:::::::::::::>:::::::: :-:-:-:.:-:.:-:.:-:-:.:-.::........... - - . . . . . . 7'Vl ~ ./^'-- ~ 7"- '>< './ - _ - ............~ ......~~ ..... ~ .,... -.." J_~ ..... JJ " '.~ ~ ~Ir;; ~'-' - ~:~::.-: -::<::::-:..... ~. ....,.. 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RS- I I I I~ I I i~ :~ i !- RHD CA PBP SUBJECT CITY OF PORT ANGELES PUBLIC WORKS ~ I I Plot, Do te: 6/5/01 I I I I -1 REZONE APPLICATION REZ01-03 671 Fite:OIZMQ06 ~ PROPERTY SCA~.E 'qo >> . . IT -- 50 Revision Dote: x >c .... >c .... .... .... " >c .... . . . Department of Community Development Staff Report REZ 01-03 - Reetz June 13.2001 Photo 1. From 2nd/Race looking northwest at subject property Photo 2. From 2nd Street looking north at subject property. Photo 3. From 2nd Race looking west. Photo 4. From Race and Istl2nd alley looking southwest at subject property. 69 , . . . 7. . 8. '."'. ,...., ,~;:;';~'L":r/ ~.'i.L,;:..~,,'i:;t:~) Fee: $450 & Sepa ($150) ,-,TY OF.PORT ANGELL.J . Rezone Application Exhibit *1 PLEASE READ ALL INSTRUCTIONS BEFORE COMPLETING THIS FORM 1. (A) APPLICANT .~~,{,~ g/z.- Daytime Phone ""S-;-S-720 . . Address t?t>..g ~s~ ~:t!- ..e:;-h'~t 5(N~<-~ Phone. S4nt~ (B) PROPERTY OWNER (if other than applicant)c:.~/Nt:.~ '0 /'" ~~q'4!!"WL- Property Owner's Address (if other than applicant) .P? 0. ~.K ..;/ t:> ?~ -4r~~~~~ ?v'4 ??.5&d DaytimePhone ~5:;l-O?.3.9 (C) APPLICANT'S REPRESENT A TIVE. if other than applicant or property owner ~N C/hp-/ Phone --1".:S~-O?..?? 2. (A) Legal Description of Subject Property . L" ~ /? d~e~ P?4 o..,r ~""'''.v A? ..5'",.,;~ oS '-'6..1: 'pI'; "0,,",, (B) General Location of Subject Property .~~~ 6.s..f :l~.'5h-('~/ 3. 4. 5. Size of Subject Property ? 000 sq.ft. blocks acres. Zoning of Subject Property (( H 0 Proposed Zoning Designation t:=1 Characteristics of Subject Property (how is it developed) ~J4 ~",:y -h,o .6"~Q""" Ap"'--. :?If" I 6. Characteristics of Surrounding Area (what uses are around the property) ~v'e" c-/. 4;R ~D 6~~'J~ ..-.... ..----..---- ./ Comprehensive Plan Designation of Propert~ "'~"'t:I'~/ ---.'------ Comprehensive Plan Designation of Surrounding Properties C::::-;"'''''''''rl'~/ -:n,d'K' i'I /"J:"~'CJ..-" .s~ reo ~ - ~~-J ~,.~e SOl//'(' i'I~ ...s'""t"c 1I..p s.,l;rcr CITY OF PORT ANGELES Planning Department, 321 East Fifth Street, P.O. Box 1150. Port Angeles, WA 98362 (360) 417-4750 71 . ALLEY o Q. ~/)( . if <o~ <~ o/^ ~~ ~ ~ ~\q;;\ ~f" c' o~ 0of) ~ '0 . LoT 17 c;>~ nd , 7 ,., J ( ~ ~ .f) ~ ~ 1 . 1'~" . 1'(.... . , ._-- p_.... ~:. . ~;. ;: pel ~&~-~.~~ ~~-:. :~:'~ I .,' :1}F~~ ?JfJ/b:~~ ~~Ut{~~ !.:.HiTi':' . \II N Lc::JT 18 .c:: -.l.-. -4- """".::> \ ICe'" L .. 3S ~ U) rY ~ WI ~ It 35 SCAt....E I" = 2.C 73 . . . Planning Commission Minutes June J3. 200J Page 10 REZONE APPLICATION - REZ 01-03 - REETZ. 835 East Second Street: Request for a rezone of 7,000 square feet of property from RHD, Residential High Density, to CO, Commercial Office. Planner Debra Barnes reviewed the staff report recommending denial of the rezone. Commissioner Schramm indicated that he operates a business in the vicinity and, although he believed he could act fairly on the application, offered to remove himself from the proceedings if there was a concern from anyone in the room. No one objected. Chair Nutter opened the public meeting. Commissioner Porter asked Mr. Reetz what his immediate plans would be in development of the property. Mr. Mike Reetz, 603 East Eighth Street answered that he is an insurance broker and would like to develop an office use on the property. He expects a low traffic office use. Commissioner Hewins did not consider the proposal a strip rezone because it is contiguous to heavier commercial uses north across the First/Second alley and across Race Street at this location. Commissioner Craver agreed that the location would probably not be one that would lend itself well to residential development. Following discussion regarding compliance with the Comprehensive Plan Land Use Map and the location on the designated crosstowri route, Commissioner Hewins moved to direct staff to revise the findings and conclusions in support of the rezone as proposed and return with the information to the June 27, 2001, Planning Commission regular meeting. The motion was seconded by Commissioner Craver and passed 6-0. 75 . . . Planning Commission Minutes June 27,2001 OLD BUSINESS REZONE APPLICATION - REZ 01-03 - REETZ. 835 East Second Street: Request for a rezone of 7,000 square feet of property from RHD, Residential High Density, to CO, Commercial Office. Chair Nutter reopened the public meeting. Staff provided a brief overview of the revised findings and conclusions in support of approval ofREZOI-03 as directed by the Planning Commission at the June 13, 2001 meeting. There being no questions, Commissioner Hewins moved to forward a recommendation of approval of REZ 01-03 to the City Council based on the revised findings and conclusions as follows: Findings: 1. The 2001 rezone is proposed by Mike ReetzJChurch of the Nazarene for a change in the zoning designation from Residential, High Density (RHD) to Commercial Office (CO) for one lot being Lot 18, Block 24, Norman R. Smith subdivision which is located at the northwest corner of Race and Second Streets. 2. The Comprehensive Plan designates the site as Commercial (along with other properties north of Second Street) and is at the margin of the Medium Density Residential designation (south of Second Street). A number of policies have been identified as being most relevant to the proposal including Land Use General Comments, Policies Al and 2, Objective AI, Policies D1, E2, E5 and E6, Transportation Policies A3, B3, B7, and B14, and Objectives B1 and B4. 3. The proposal would not compromise the Comprehensive Plan and the Transportation Services and Facilities Plan, adopted in October 1996, which depicts a modified route (Hill) which includes the Front/First east of Race Street, Race Street south to near Porter Street continuing in stages east across White's, Ennis, Lee's and Morse Creek paralleling the BP A power line and rejoining SR 101 east of Deer Park Road, and also Lauridsen Boulevard west to SR 101 and the Truck Route. By limiting the zone to Commercial, Office, the intensity of the uses would be less than that allowed in Commercial, Arterial. By limiting the driveway access location, the effects of the proposal onto traffic mobility on Race Street is also limited. 4. The proposal would not significantly expand the commercial zoning designation along the planned crosstown truck route contiguous to the commercially zoned properties north of the First/Second alley and would be the first such property zoned commercial south of the First/Second alley along Race Street and north of Sixth Street. By limiting the zone to Commercial, Office, the intensity of the uses would be less than that allowed in Commercial, Arterial. By limiting the driveway access location, the effects of the proposal onto traffic mobility on Race Street is also limited. 5. The properties between Front and Fourth Streets along Race Street have mostly commercial or public parks and recreation uses with residential uses near the Second Street intersection. Changing the zoning on the subject property to Commercial, Office should not result in a strip pattern of commercial zoning in this area as the subject property is in the middle of a mixed use area. 77 . . . 'l"1'<;"'f";'"7'\c:"~!t~~<,: ""'" '\i;'};'-~\~",~;, ":'"'1'" "',;" '"....,,-. 15. City Departments commented on the application: The Public Works Department noted that the existing driveway approach onto Race Street will not be approved 'for a new use. The Building Division noted that the structure would need to be brought up to ADA requirements for a new commercial occupancy. 16. No written public comments were received. Public notice was provided in accordance with P AMC 17.96.070. Conclusions: A. Rezone 01-03 is consistent with the Comprehensive Plan Land Use Map and policies, specifically Land Use Element Goal B, C and E, Policies CI-C4, E2, E5 and E6, and Transportation Element Goal B, Policies B2, B3, B6, B7 and Objective B 1. B. REZ 01-03 would not increase the area designated for commercial development along the future crosstown truck. C. The City's action on Zoning Map Amendment REZ 01-03 is consistent with the established procedures for amending the Zoning Code set forth in Section 17.96.100, Port Angeles Municipal Code as the proposal is consistent with several adopted policies of the Comprehensive Plan. D. Rezone 01-03 is in the public use and interest and would not decrease multi-family housing supply and would allow for new businesses to located in an area designated for commercial use by the Comprehensive Plan. 79 . /. :.'~'\. FORT ANGBLES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO CITY MANAGER'S CALENDAR / REPORT July 3,2001 Board of Adjustment Meeting Monday, July 2 7:00 p.m. City Council Meeting Tuesday, July 3 6:00 p.m. Holiday Wednesday, July 4 Closed Gateway Committee Meeting (Staff only) Thursday, July 5 8:15 a.m. Utility Advisory Committee Meeting Monday, July 9 3:00 p.m. Plarming Commission Meeting Wedri.esday, J~y 11': 7:00 p.m. . .. City Council Meeting Mollday, July 17 6:00 p.m. Parks, Recreation & Beautification Commission Meeting Thursday, July 19 7:00 p.m. Downtown Forward Executive Committee Meeting Monday, July 23 7:00 a.m. Plarming Commission Meeting Wednesday, July 25 7:00 p.m. Washington City Manager Association Conference - Wenatchee Aug 1 - 3 (Wed - Fri) Gateway Committee Meeting Thursday, August 2 City Council Meeting Monday, August 7 Plarming Commission Meeting Wednesday, August 8 City Mgr gone 8:15 a.m. 6:00 p.m. 7:00 p.m. G:\CNCLPKT\CfVMGR\CMREPT\2001\Ol-0703.wpd . 81 . . . ~ORTANGBLES WAS H I N G TON, U. S. A. C IT Y Co U NelL M EM 0 DATE: July 3, 2001 To: MAYOR DOYLE AND CITY COUNCIL FROM: Michael Quinn, City Manager SUBJECT: Council Goals - Project Update Summary: As indicated in prior informational reports, it is my desire to increase the project information to the City Council via a series of status updates on a monthly basis. We may not address every project each month, but will address those projects that are the most active or have other circumstances that impact them. With the prior submittal of the Work Plan, these projects have now been identified and can be tracked for monthly progress. Recommendation: No action necess - information. Background / Analysis: Goal: Financial Stability - Provide consistent and quality municipal services through the adequacy, utilization, and development of financial resources that maximize return on investment, leverage of outside resources, and equity for local taxpayers. * Electric and Solid Waste Rate Reviews - BP A is planning to announce its wholesale rates for the period of October 1, 2001 to March 3 1, 2002 on June 29, 2001. Upon notification the staff will develop a position on electric rates for the same period. * Capital Facilities Plan (CFP) - A work session was held on June 18,2001. No comments from Council Members or the Citizens has been received. Resolution has been prepared for adopting a funding plan, the CFP and the Transportation Improvement Plan. Jail Contract with Clallam County: *The 2001 County rate for incarcerating City Prisoners will remain at the 2000 rate of$57. 95 per prisoner per day. Discussions with SheriffHawe lead us to believe that the $57.95 rate will most likely also be the 2002 County rate for incarcerating City Prisoners. The stabilization of jail costs for City prisoners will continue to be a priority for the Police and City Attorney Departments. State 9-1-1 Funds: * The Legislature passed SB 5335 allowing the State Enhanced 9-1-1 Program Director to G:\CNCLPKT\CfYMGR\Ol-0703PROJECfS.wpd Page 1 of 4 83 . . . Goal: Ouality Municipal Services - Organize and .provide municipal services thatare oriented toward meeting the needs of our citizens, effectively utilizing available resources, and achieving improvements in our community's quality of life. Communications: * PenCom, is one ofthe first 911 centers in Washington State to install technology that gives dispatchers the telephone number and "cell tower" location of callers using AT&T Wireless Services cell phones to call 911. Plans are in place to upgrade the technology to include other cell hone service providers when it is possible. Goal: Employee Excellence - Expand programs and policies that enhance the work environment, stimulate employee performance, and promote customer service to assure the provision of quality municipal services and prepare our employees for the future challenges in municipal government. Goal: Community Development - Develop policies and promote implementation measures that enact our Comprehensive Plan, preserve the character of our community, and provide the necessary public facilities and infrastructure consistent with our vision for the future. * 8th Street Reconstruction - Work has been completed but not finalized. Staff working with WSDOT, Lakeside Industries and HLA (designer of record) to determine the cause of the uneven pavement being experienced between Lincoln and Race. * Airport Road Realignment Project - The project has been awarded and work has commenced. It is anticipated to complete in mid October 2001. * Morse Creek Hydroelectric Facility - Subcommittee meeting conducted on June 27,2001 with Mayor Doyle and Council Members Campbell and Wiggins to discuss the lease/purchase of the facility and FERC and environmental regulatory agencies' concerns. * Carnegie Library Restoration - Design has commenced. Due to discussion concerning the value engineering proposal it is anticipated that the 35% design will be completed in late Summer. Construction execution is planned for Spring 2002. Goal: Economic Development - Stimulate the community's economy through a combination of policies and programs which diversify the economic base, support the community and resource-based activities, provide adequate infrastructure and support, promote the opportunities for high technology and innovative applications for our business and industrial base, and establish the community's prominence as the service and activity center of the North Olympic Peninsula. * Long Range Plan for the Landfill - A second planning session with Council Member Campbell, G:\CNCLPKT\CfYMGR\OI-0703PROJECfS.wpd Page 3 of 4 85 . . . MINUTES 'PLANNING COMMISSION Port Angeles, Washington 98362 June 13, 2001 7:00 p.m. ROLL CALL Members Present: Fred Norton, Linda Nutter, Fred Hewins, Chuck Schramm, Mary Craver, Rick Porter Members Excused: Bob Philpott Staff Present: Brad Collins, Debra Barnes, Sue Roberds, Ken Dubuc Public Present: Charles Parksman, Ray Chapman, Cindy Kochanek, Lily Thompson, Burdette Greene, Ray and Kathleen Dejong, Mike Nien, Donita Donnell, Tim McWright, Robert Hiner, Nash Huber, Russel and Kim Johns, Kathy Robinson, James Robinson, Larry Temres, Ed Schreiner, Rosemary Sutton, Steve Johnson, Linda Schreiner, Curtis Beggs, Karen Hubek, Brenda Rout. APPROVAL OF MINUTES Commissioner Hewins moved to approve the May 23, 2001, meeting minutes as presented. The motion was seconded by Commissioner Porter and passed 6-0. PUBLIC HEARINGS: CONDITIONAL USE PERMIT - CUP 01-03 - PA FARMER'S MARKET. 223 East Fourth Street: A proposal to allow a farmer's market to be located in the PBP, Public Buildings and Parks, and RHD, Residential High Density zones. Associate Planner Debra Barnes reviewed staff s report recommending approval of the conditional use permit. Ms. Barnes responded to Chair Nutter that the county and city parks divisions have authority over use of the respective parking areas and their maintenance issues. The applicants will be tenants of the county not the city. Community Development Director Collins noted for the record that the city is not sponsoring this application. The city is only acting on the land use issue. Ms. Barnes noted that as of June 12,2001, the county has approved use of the Sheriffs Department restrooms for the weekend activity. 87 . . . Planning Commission Minutes June 13. 2001 Page 3 while offering quality products of a home grown nature. Such a market will generate revenue for local farmers and craftspeople and offer home grown/made products of quality generating pride in the community. He hoped that any problems or obstacles can be resolved in a friendly manner and that this use will be allowed to flourish and grow with the community. Tim McWright, Port Angeles, manages the Peabody Creek Trailer Park that is located immediately adjacent to the Courthouse property. In speaking for the many elderly residents of the park, he doesn't oppose the proposed market activity but is concerned about the proposed music. The sound of music travels and will likely disturb the residential use if allowed to be amplified. If music is permitted it should not be from 7 a.m. to 5 p.m. as is described in a notice that he had been sent. It was noted that the notice had not been sent by the city and did not contain a return address. Robert Hiner Peabody Creek Trailer Park, was also concerned about the noise that would be generated from proposed music during the market activity. As a resident of the adjacent property he was concerned that the sound would disrupt the residential activities of the park residents. There is an inordinate amount of disturbance caused by users of the parking lot located adjacent to the park along Lincoln Street. He was concerned that this disturbance would be compounded by music from a farmer's market. He supported the market but not the music. Charles Parkman, 414 Howe Road, indicated that he believes up to 70% of the fruit and vegetables intended for sale at the market will be imported from areas outside of Clallam County. To him, locally grown means grown in Clallam or Jefferson counties. Karen Huber, 11681 Hoko Road, Clallam Bay, Washington, has been a vendor of the current farmer's market for many years. Farmer's markets serve as an educational opportunity for area farmers and craftspeople as well as a selling opportunity. In theyears that she has sold her products it has not been apparent that non local vendors sell products. Local products mean grown in Washington State. Donita Donell, 49035 Highway 112, Joyce, Washington, would like to know that if approved the conditions of approval and operation will be enforced and honored by the operators. Although advertising gives the impression that the original market is closing, it is not. There will be two farmer's markets in town. Kim Jones added that it is not the intention of the new market operators to detract in any way or compete with the current operators of the original farmer's market. Both uses can thrive on their own. The current proposal is strictly for spacial reasons and to allow more opportunities for growth than are available at the existing market. Research shows that music is critical to a successful market activity. Music could be restricted not only by limitations on the amplification level but by the hours permitted. The market activity will begin at 7 a.m. with set up and end at 5 p.m. Mrs. Jones responded to Commissioner Craver that for special events such as a petting zoo, the Clallam County Health Department has offered the use of a portable hand washing station with self- contained bladders to be disposed properly of off site. Animal muck buckets will be used for animal sanitation purposes. 89 . . . Planning Commission Minutes June 13, 2001 Page 5 ., There being no further speakers, Chair Nutter closed the public hearing. The Commission took a 10 minute break at 9:00 p.m. The meeting reconvened at 9:10 p.m. Commissioner Porter opened discussion saying that the farmer's market use is a good social environment and will be a fortunate opportunity for the community as a whole. There was a great deal of discussion concerning the proposal to allow music. Planner Barnes noted that Section 9.26 of the Port Angeles Municipal Code restricts how far music can be heard from a site. Discussion continued in detail regarding what is considered local as relates to vendors and products and petting zoo activities. Commissioner Norton moved to approve the conditional use permit with the following conditions, findings, and conclusions: Conditions: 1. The approval is for CUP 01-03, as described in the application materials in Exhibit 1, including any amendments as a part of this approval. 2. Products to be sold shall be limited to locally grown plants, food or food products and associated, arts and crafts. Products sold will be limited to Market Membership Guidelines for the Washington State Farmers Market Association, excluding adjacent Idaho and Oregon counties. The use shall not evolve into becoming a flea market or street fair. 3. Other unassociated retail activities are only allowed on the opening day of the market. 4. Compliance with State and County requirements for handling and sale of food and/or food products is required. 5. Sanitation facilities shall be provided according to State and County health code requirements. Verification to the City that the proposal meets these requirements shall be done prior to opening day of the Market. 6. Any consumption of City electric power or City water, or need for garbage collection shall obtain prior approval from the City and appropriate compensation made. 7. The Market shall not be open on days when the County or City facilities have scheduled events that require use of the parking area. The Market Association shall coordinate with the City and County to be informed ofthese scheduled events, one of which is the Juan de Fuca Festival. 8. The Market shall provide the City with a certificate of insurance naming the City as an additional insured. 9. Approval of CUP 01-03 shall be valid for one-year and may be extended by the City Department of Community Development upon the satisfactory review by the Planning 91 . . . Planning Commission Minutes June 13, 2001 Page 6 10. Signs advertising the use shall be limited to two signs on the property that do not exceed 6 square feet each in size. In addition, directional signs to the site shall comply with City/Department of Transportation requirements. The only temporary signs allowed shall be those used on Friday evenings on the site to advise users of the parking lot to vacate the area on Saturdays. 11. Appropriate educational outreach to vendors and customers about proper use of off street parking areas, signage and use of public facilities shall be made. 12. Low amplified music is permitted from 10 am to 4 pm. Findings: 1. The Port Angeles Farmer's Market submitted a conditional use application on May 7, 2001 which is included as Exhibit 1 to the June 13,2001 Staff Report. 2. The request for a conditional use permit is to allow the operation of a weekly farmer's market where local farmers and artisans can sell their goods to the public. The proposed location is the parking lot oftheClallam County Courthouse at 223 East Fourth Street. The market area will be operated in approximately 40 parking spaces. The parking spaces are located at the south side of the parking lot across from the Vem Burton Center. The hours of operation will be 9-4 every Saturday with approximately 1-2 hours of set up and tear down. They propose that 30-40 vendors will participate. The site is considered an interim location until a permanent site can be found. 3. Public health and interest are maintained by addressing environmental health requirements for hand washing and restroom facilities, addressing compatibility with adjacent uses and the integrity of city zones, providing adequate offstreet parking, and through compliance with local sign code requirements. 4. Farmer's markets are an ideal use in a community and are widely supported. Distinction as to what products may be sold at the proposed Farmer's Market should be made in order to promote local agriculture and avoid the creation of a flea market or street fair situation. Locally grown or produced items that are sold at this Market are limited to those grown or produced within Washington State. 5. The site is the parking lot for the Clallam County Courthouse and Sheriff Department. The main courthouse is closed on Saturdays, except for the sheriffs office and jail which are open on weekends. Often, the county rents its meeting rooms for various events. As the property owner and manager, the County should be responsible for addressing any conflicts with demands on parking at its facility. Access to the County parking lot can be made from both Fourth and Peabody Streets. 6. The subject property includes portions of Block 67, Taylor Leighton Subdivision. The land use designations on the property include Commercial, Medium Density Residential and 93 . . . Planning Commission Minutes June 13, 2001 Page 8 vendors are required. As noted, 80 spaces would be necessary for the vendors. Combined, 136 parking spaces would be needed for the proposed use, which are adequately available at the County facility. 14. The SEP A Responsible Official issued a Determination of Non significance on June 1, 2001. 15. PAMC 15.20 designates and regulates Peabody Creek and the ravine as environmentally sensitive areas. The proposal should not affect these sensitive areas and no requirements are necessary. 16. Clallam County Department of Community Development provided written comments that are included as Exhibit 2. In discussions with County staff, restrooms/washing facilities may be required within 200 feet ofa farmer's market according to WAC 246-215. 17. The City Police, Public Works-Engineering and Building Division had no comments or objections to the proposal. The City Parks Department comments are attached as Exhibit 3. 18. Public notice of the proposal was made in compliance with PAMC 17.96.140. No written public comments were received within the written comment period timelines. 19. A copy of the Washington State Farmers Market Association Membership Guidelines was provided by the applicant. Based on testimony provided, these Guidelines will be adhered to by the applicant. Conclusions: A. As conditioned, CUP 01-03 is consistent with the Comprehensive Plan, specifically the goals and policies identified in Finding No. 10. B. As conditioned, CUP 01-03 is consistent with the purpose and intent of the Zoning Code, specifically the PBP zone. C. As conditioned, CUP 01-03 will maintain the public interest and general welfare. D. As conditioned, CUP 01-03 meets the requirements for approval ofa conditional use permit as specified in P AMC 17.96.050. Commissioner Schramm seconded the motion which passed 6-0. It being past 10:00 p.m., Chair Nutter asked if the commission wished to continue with the discussion. Commissioner Porter moved to continue the meeting beyond 10:00 p.m. The motion was seconded by Commissioner Norton and passed 6 - O. 95 . . . Planning Commission Minutes June 13, 2001 Page 10 The City has received the first monitoring report for the Highland Courte use which is an ongoing concern to the neighborhood. The matter will be under consideration at Council's June 18,2001, agenda for discussion only. REPORTS OF COMMISSION MEMBERS Commissioner Schramm noted that deteriorated steel posts are evident at low tide in the area of the Rayonier mill site. The posts may pose a hazard to those using the area who are not aware of the shallowness of the area and the danger of the rusted posts. The post area is unmarked. Staff will check with the City's Parks Department about the concern. ADJOURNMENT The meeting adjourned at 11: 10 p.m. Brad Collins, Secretary Linda Nutter, Chair PREPARED BY: S. Roberds 97 . . . MINUTES BOARD OF ADJUSTMENT Port Angeles, Washington 98362 Regular Meeting June 4, 2001 7:00 p.m. CALL TO ORDER Chair Gase called the meeting to order at 7:00 p.m. Members Present: Bill Rinehart, Louise Meyer, Barbara Gase, Theresa Schmid, John Teichert Staff Present: Brad Collins, Debi Barnes Public Present: Tom Haley, Joan Haley, Gary Brooks, Tanya O'Neill APPROVAL OF MINUTES Chair Gase stated that former Board member Gina Lowman had approved the February 26th minutes. Vice Chair Meyer moved to approve the February 26, 2001 minutes which was seconded by Chair Gase and passed 3-0 with approval of those members present at that meeting (New Boardmembers Rinehart and Teichert abstained). Vice-Chair Meyer moved to approve the April 2, 2001 minutes. The motion was seconded by Boardmember Schmid and passed 4-0 with new Boardmember Teichert abstaining as he was not present at that meeting. PUBLIC HEARING: VARIANCE APPLICATION - VAR 01-03 - City of Port Angeles 1509 East Columbia Street: Increase the maximum building height from 35' to 80' for the placement of a wireless communications facility in the Public Buildings and Parks zone. Associate Planner Barnes reviewed the Department's report recommending approval of the variance. Chair Gaseopened the public hearing. Gary Brooks, City of Port Angeles, represented the applicant and offered to answer any questions. Boardmember Teichert asked for clarification of the minimum height that was needed, the need for the additional 15-feet, and if a temporary variance is what is being requested. The applicant explained the requested height and obstruction to the line of sight and that while the obstruction would be removed in the future, the height remained under certain due to anchorages in the harbor. 99' . . . Board of Adjustment Minutes June 4, 2001 Page 3 2. The applicant, City of Port Angeles, applied for a variance for the property located at 1509 East Columbia on May 11, 2001. The applicant's submittal is identified as Exhibit 1 to the Staff Report. _ 3. The subject property contains the Port Angeles Wastewater Treatment Plant and is approximately 6.14 acres in size. The topography of the subject location is generally flat. Surrounding properties contain steep valley walls and Ennis Creek which are vegetated with tall conifers and deciduous trees. 4. The property is designated Industrial (I) by the Comprehensive Plan and is zoned Public Buildings and Parks (PBP). Comprehensive Plan Land Use Element Goal G and H Policy G.1, Utilities and Public Services Element Goal A, C and D Policy A.l, Conservation Element Goal A, Capital Facilities Element Goal A, and Economic Development B, Policy A.3 are relevant to this proposal. These goals and policies promote modernization of se~ices in a cost-effective manner in order to maintain or improve public service levels while also maintaining the quality of the environment, such as viewsheds which are a part of the quality of life for the residents of Port Angeles and the region. 5. The PBP Zone allows a maintenance buildings and utility structures as a permitted use under PAMC 17.40.040(X). The proposed structure would meet required setbacks established for the PBP zone under P AMC 17.40.060(E). 6. The land uses adjacent to the site consist of vacant industrial, open space and residential uses. The surrounding properties are zoned either PBP, RS7 or IL. 7. In accordance with Sections 197-11-800 (6) (b) and 197-11-908 of the Washington Administrative Code, and Chapter 15.04 of the Port Angeles Municipal Code. The proposed variance application is categorically exempt from State Environmental Protection Act threshold determination and environmental impact statement requirements. However, a threshold decision is required prior to action on the building permit to erect a telecommunications tower that exceeds 60-feet in height (WAC 197-11- 27). Conclusions: Based on the staff report, public review and comments, the B~ard of Adjustment's discussion and deliberation, and the above listed fmdings, the Board of Adjustment hereby concludes that: A. 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T....................[......:..............j.....................[.....................j.................4. . . . fltvd " WATERFRONT TRAIL .M.ag,2001 105 VERN BURTON COMMUNITY CENTER EVENTS Total approximate attendance: 14,767 May 3 Clallam County Juvenile Services Appreciation Night 120 May 6 Junior Babe Ruth Spaghetti Dinner 115 May 9 Department of Transportation Meeting 80 May 11-12 Rocky Mountain Elk Foundation Dinner & Auction 255 May 14 Salvation Army Community Luncheon 120 May 18-20 Olympic Round Up Conference 1,200 May 24-28 Juan de Fuca Festival 13,000 VBMCC - GYM USERS Noon Open Gym 140 Gym Walkers 10 Total approximate attendance: 220 Parks & Rec After School Program Family Center Toddlers 40 30 VERN BURTON MEETING ROOM EVENTS: Total approximate attendance: 266 May 1 Clallam County Salmon Recovery 15 May 2 Pre Paid Legal Meeting 10 May 3 Clallam County Food Handlers 40 May 8-9 55 Alive Driving Class 40 May 14 Developmental Disabilities 25 May 16 Clallam County Food Handlers 35 May 17 Recreation Service Manager IlJterviews 12 May 18-20 Olympic Round Up Conference * See Main Hall attendance May 20 Krepps - Tupperware Party 24 May 22 Department of Personnel Testing 30 May 24-28 Juan de Fuca Festival * See Main Hall attendance May 29 Clallam County Food Handlers 35 VBMCC - REGULAR MEETING ROOM USERS: Total approximate attendance: 287 Kiwanis - Juan de Fuca Group 116 Swim Club 7 Education Foundation 15 Transit Union 25 Juan de Fuca Festival 7 PAZZAZ. Meeting 10 Board of Appeals 8 Non-Motorized Meeting 10 Land Trust 10 Park Board 7 Tai Chi 8 COUNCIL CHAMBERS: City Council Meetings Board of Adjustments Planning Historical Society Lecture Pro Bono Lawyers - -- Total approximate attendance: 392 100 Kiwanis 12 Employment Security 20 Elwha Mitigation Meeting 40 Olympic Round up Conference 40 Juan de Fuca Festival 35 25 20 100 * See Main Hall Attendance - - - - - - -- 107 PORT ANGELES SENIOR CENTER MONTHLY ACTIVITY REPORT May 2001 Information & Referral 2,013 1,956 10,949 8,916 Estimated Attendance 6,797 5,407 29,679 25,889 Health Programs 654 593 2,512 3,391 Education Programs 865 493 3,467 3,324 Social/Events/Programs/Meals 2,128 1,810 7,514 8,833 Trips: Taken 4 9 27 28 Passengers 62 93 206 339 Volunteers: 181 138 Hou rs 1,663 1,505 7,863 7,223 Membership: 58 40 1 ,494 1,418 City 34 29 996 950 County 24 11 499 468 . 109 . . . May 2001 SENIOR CENTER SPONSORED - REGULAR PROGRAMS .Stretch Class/Weight Training .Blood Pressure Checks . Chair Massage .Alzheimers Support Group .Hearing Aid Tests/Repairs .Yoga .Tai Chi ,~~ I~ Health Education . Investment Class .Defensive Driving Class .Investment Club .Spanish.. Conversation .Infinite Variety of Music .Round Table on Politics .Tap Dance Classes . Creative Writing .Amputee Support Group .Chair Exercise (3x wk) .Low Vision Support . .Self Help for Hard of Hearing .Foot Care (4x month) . Exercise Class .Arthritis Support Group . Computer Labs 3x week .Spring Chicken Band .Water Color .Oil Painting .Computer Classes . Geography of Canada Tax Assistance Social/Recreational .Paint on Own .Golden Agers .Senior Swingers Dance .Senior Singers .Olympic Peninsula Chess Club .Pool . Bridge . Cribbage .Poker Lessons .Coffee Lounge . P R Committee .At the Movies (weekly) .Bingo (3x week) .Calligraphy .Pinochle (3x week) .Pickle Ball (3x week) . Crafts .Pickle Ball Lessons 111 1- ".------ ",t"'~i.~";''''\' '" ~,.'." If' r~2i",,..ia"~\"'; :#'r~"'~'~~i'f\~'ii'4:'t1:!;:~iIj$1F" :r;,:,'t~f.}'~'V,;:~~~~j~>fG.f$.iX ~~;~ ,. / .'" .' ".'<'~);f?~:~" '<.+. .,.,'" William Shorl'~. ~ 001 Activities May 2001 . ADMINISTRA TION *Preparing for May 29 - June 17 maintenance shutdown. Pool will reopen on June 18th with the 2001 schedule. *Conducted monthly in-service training class for pool staff INSTRUCTIONAL Exercise classes for September: * Water Aerobics AM classes * Water Aerobics PM classes * Deep Water AM classes * Deep Water PM classes * Water Walking AM classes Man - Wed - Fri Man & Wed Man - Fri Tu & Thur Man, Wed, Fri. * Port Angeles Swim Club 5:30 - 7:00 pm * Port Angeles Diving Club 5:30 - 7:00 pm Monday, Wednesday & Friday * Port Angeles School District 7:45 - 8:15 am PE Classes 9:05 - 9:35 am PE Classes 1 :00 - 1 :30 pm Special Education Classes Swim Lessons Schedule: * May 7-25 * May 8 - 24 * On-going Grade-school Pre-school Private lessons . CLUBS AND ORGANIZA TIONS Monday - Friday * United States Coast Guard 9:00 - 10:00 am Rescue Swimmer Training Man, Tue, Thur, Fri Wed Man - Fri Tues & Thurs RECREATIONAL SWIMMING May 26 Kid's Day May 26 Middle School Night -c::a - --- c::. - -~ . 7 Participants 24 Participants 113 Sports Facilities Field Makeup and Maintenance II~ Baseball and softball including; Civic, Lincoln, Volunteer, Dry Creek, Shane and Elks fields ................................................................... 773.0 hours II. Soccer fields ....................................................................... 3.5 hours 111* Football field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 0.0 hours IIII~ Tennis ............................................................................ 0.0 hours 11I* Field lighting repairs ................................................................. 0.0 hours Total Hours Previous Year: 770.0 Total Hours Current Year: 564.0 Waterfront Trail 111* Bench and memorial installations/maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . 1.0 hours Total Hours Previous Year: 20.5 Total Hours Current,Year: 1.0 Building Maintenance General Maintenance and Repairs William Shore Pool ................................................................ 69.0 hours 1I11~ Vem Burton Community Center. . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152.5 hours IIn~ City Hall and Police Dept.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114.0 hours 1I11~ Senior Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87.5 hours Total Hours Previous Year: 603.5 Total Hours Current Year: 423.0 Civic Complex City Hall mowing, atrium and planted areas 1I11~ Atrium; tree and flower bed maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35.5 hours Total Hours Previous Year: 34.0 Total Hours Current Year: 35.5 . 115 Parks Adrrunistration II. Daily supervision, crew training and safety meetings 175.0 hours tal Hours Previous Year: 216.0 Total Hours Current Year: 175.0 Sub Total Hrs Previous Year: 4,459.5 Sub Total Hrs Current Year: 3,519.0 (Illnesses, doctor/dental, vacations) 424.0 I NON Productive Hrs Current Year: 132.0 NON Productive Hrs previous year: I (Illnesses, doctor/dental, vacations) Total Parks & Cemetery Division Hours: Previous Year: 4,883.5 Current Year: 3,651.0 Total Monthly Maintenance Hours May 2001 . . # 1 Turf Management 809 hrs. II #3 Amenities 398 hrs. II #5 Waterfront Trail 1 hrs. II #7 Civic Complex 35.5 hrs. II #9 Special Events 17 hrs. II #11 Cemetery 174.5 hrs. #13 Time Loss 132 hrs. II #2 Beautification 500 hrs II #4 Sports Facilities 564 hrs. II #6 Building Maintenance 423 hrs. II #8 Parks General Maintenance 422 hrs. II # 1 0 Campground 0 hrs. II #12 Parks Administration 175 hrs. 117 · Port. At1\eelea Fire Department Saving Hearts and Homes . May 2001 . 119 Fire & Life Safety Insp 500--u I i i .:::~~ I 100---i o Inspections Reinspections [] 2001 II 2000 Inspections Reinspections 2001 YTD 496 299 2000 YTD 461 418 Medic I Transports ~:: i I 300~ I I 200 --------! 100 o -------- ALS BLS [] 2001 II 2000 Advanced Life Support (ALS) & Basic Life Support (BLS) Fire Dept. 2001 2000 % ALS-YTD 419 395 5.7 l BLS-YTD 46 72 36 1 . Prevention Activities YTO 80 70 60 50 40 30 I I I I 20 ~---i 10 o i ! -l ,------ i i j :------- -I .__--- --==-~~-- 2001 2000 [] Permit Inspections . Plan Reviews . Public Education Contacts Permit Plan Public Ed Inspections Reviews Contacts 2001 31 24 42 2000 79 18 21 Patients Assisted 1000 l 800 600 400 200H o Fire Dept. Olympic Ambulance Il 2001 II 2000 Patients Assisted Fire Dept. 2001 2000 % YTD 949 968 1.9 1 121 . . . Medic I Statistics May, 2001. ALS BLS PRIVATE NO TRANSPORT PAFD OLY PAFD OLY Cardiac Arrest 1 0 0 0 0 2 Cardiac, Other 32 1 0 0 0 0 Major/Minor Medical 33 0 1 13 4 12 Motor Vehicle Accident 2 0 1 6 0 2 Drug/Alcohol 2 0 1 2 0 1 Accident, Other 6 0 6 13 7 28 False Call 0 0 0 0 0 5 Total 76 1 9 34 11 50 * Note: PAFD -- Port Angeles Fire Department OL Y -- Olympic Ambulance Private -- Private auto, taxi, funeral home, etc. No Transport -- patient refused or required no transport Total Medic I Patients Assisted This Month Year to Date This Month Last Last Year to Date Year 181 949 208 968 Medic II Statistics Citizens trained in CPR and airway management This Month Year to date This Month Last Last Year to Date Year 41 131 18 138 123 ".... ~ ~r~~lf\.7,(rr~\T~t:-;i!l"~f-i"i';~';h~ t~.lt > ,'. ,.:,~;l ;:' " "\.. ... I'rubffi, Works " Ii' r to, tt t- r I I I PROJECT OF THE YEAR: STRUCTURES $2-$10 MilLION Downtown Water Main and Sidewalk Reconstruction Project t- I t: City of Port Angeles. Washington r t:. I i Managing Agency: City of Port Angeles, Washington Primary Contractor: Phase I: Strider Construction Co., Inc.; Phase II: Primo Construction, Inc. Primary Consultant Phase I: URS Corp.; Phase II: City of Port Angeles - Engineering Nominated By: Washington Chapter The City of Port Angeles Downtown Water Main and Sidewalk Reconstruction project has dramatically rehabilitated the downtown district. Replacement of deteriorated cast iron and asbestos concrete water mains with stable ductile iron pipe allowed the City to increase the size to meet current fire flow requirements. Broken and sagging concrete sidewalk was replaced with aesthetically pleasing brick-like pavers. With street trees, planters, and pedestrian lighting, the project has spearheaded the revitalization of the downtown district. The bulk of the work occurred on two high- volume arterials. The two main streets in the downtown district are the extension of State Route 101, the main highway in the region. The commercial truck route passed through the project area. The downtown district also hosts the Coho, an international pedestrian/vehicle ferry with daily scheduled service between Victoria, Canada and the City of Port Angeles. With careful design and construction practices, the goal of maintaining a smooth flow of vehicles and pedestrians through the downtown core was met at each stage of construction. The existing site conditions prior to construction were unusual. The sidewalks had been constructed more than 80 years ago. They were structural concrete supported above a hollow corridor' with limited access. Phase I of the project proved that exactly what would be found upon the commencement of construction was impossible to determine. ) However, with careful research and attention in the planning stage, the project team was able to anticipate the unpredictable nature of the site and make allowances. The team learned much during Phase I construction and was 'able to apply these lessons when they prepared the plans and specifications for Phase II. By doing so, they were able to greatly reduce the changes to the Phase II construction. The visible portion of the project was carefully selected to enhance the downtown district. The goal was to increase business traffic by creating a pedestrian friendly environment. What cannot be seen in a leisurely stroll through the recently refurbished district is what lies just below the surface. Old cast iron water mains were replaced with ductile iron, sized to meet fire flow requirements and the future needs of the downtown area. Rather than being suspended from the sidewalk, the water mains are fully supported in a structural earthen backfill. The backfill in turn is isolated from the building foundations with a mechanically stabilized earth retaining wall. Safety was a priority throughout both phases of construction. With diligence on the part of the contractors, as well as City inspectors, construction was completed with no time loss injuries. July 2001 APWA Reporter 41 . . . $300,000 damage in airport hangar fire Early morning smoky PA blaze destroys tracto.r By AUSTIN RAMzy PENINSULA DAlLY NEWS -PORT ANGELES - A fire ina Fairchild International Airport building caused an estimated $300,000 in damage early Sunday: There were no injuries, Port Angeles Fire Marshal Ken Dubuc said.-- The fire burned in an old hangar, now used as a Port of Port Angeles maintenance shop, located behind the Federal Express office near the passenger terminal. The. Port of Port Angeles owns and operates the airport. . The smoky blaze was reported at 1:10 a.m. when an automated fire alarm alerted the Port Angeles police dispatch center, Dubuc said. A general alarm was sounded sev- eral minutes later. Smoke, illuminated by the air- port's yellowish sodium vapor flood- lights, poured out of the hangar as several emergency vehicles - their red and blue lights flashing - were parked on the tarmac. For a while, the smoke enveloped I a Horizon Air Dash-8 passenger tur- boprop parked nearby. The airliner was never in any danger, and no air- port flight operations were affected. The fire originated on a tractor TOM THOMPSON!PENlNsuLA DAm' NEWS Port Angeles firefighters on the tarmac of Fairchild International Airport, illuminated by yellowish floodlights, respond to early Sunday's hangar fire. that is used for mowing and snow removal, but the exact cause of the blaze was under investigation, , Dubuc said. "We obviously need to do some checking," said Clyde Boddy, interim Port director. TURN TO FIRE/A2 125 -!'~/ \~}';''5-,1;,~,l\~ri',~\1,';:~''; <-', . WET, CLOSE AND PERSONAL . Hayley Pearce, 8, of Hamilton School in Port Angeles operates a fire hose with the helP of Capt. Jamie Mason during a fire safety program called Sparky Week -at the Port Angeles fire station. Second-grade students from the area participate in safety education, a tour of thefire station and the hands-on use of the fire hose. (' TOM THOMPSON!PENINSULA DAILY NEWS . 127 ""/'.i'(-"'1JI"J':;"'{~'<';i;:;\\' .,.,,' .\~:," :;}:l'Jlt~~,~':":~:l'''~~~PT:') July 3,2001 To: Mayor Doyle, Deputy Mayor Mckeown, Council Members Erickson, Williams, Hulett, Wiggins:-and Campbell'- Subject: Highland Courte letter of July 2, 2001 to City Attorney Knutson Dear Elected Officials: Again, and Again, and Yet Again! Highland Courte again insists that domestic violence is not violence, but that it will happily talk about it forever [as long as it can keep taking referrals from Drug Court and ADATSA]. Again it states it doesn't want to comply with the Conditional Use Permit requiring an Advisory Board with volunteers from the neighborhood unless it can screen the volunteers. Are they afraid someone will ask uncomfortable questions or want to look at who exactly are being admitted as patients? Again Highland Courte does not appear to understand the word "verify". Highland representatives seem to believe it means, "assert", when it clearly means, "prove", "demonstrate through evidence", or "show proof of'. AGAIN on behalf of residents in the area who have observed months of Highland's arrogant disregard of its Conditional Use Permit, enough is enough. We request the City close Highland Courte for repeatedly refusing to comply\vith its Conditional Use Permit. Respectfully, ~f.~ Allan J.61arrison 1834 E. 5lh St., Port Angeles, W A 98362 Have a Glorious Fourth! Copies to: City Manager, City Attorney, and City Planning Department , MEMO OFFICE OF THE CITY MANAGER Michael Quinn City Manager [4501] Sharon "Sam" Martin Executive Administrative Assistant [4500] BeckyJ. Upton, CMC City Clerk / Management Assistant [4634] Robert Coons Human Resources Manager [4511] Timothy Smith Economic Development Director [4804] Camille Headrick Human Resources Assistant [4510] ~ORT.ANGELES WAS H ( N G TON, U. S. A. Date: July 3, 2001 To: Mayor & City Council From: Mike Quinn '-?1 ~ Subject: Highland Courte Since the last City Council meeting, the City Administration has had additional meetings with the representatives of the Highland Courte Treatment Center in regard to their compliance with conditions imposed through their Conditional Use Permit (CUP). The attached response letter dated July 2,2001 details the applicant's efforts and commitments toward compliance. Through observations by neighborhood residents, investigation by City staff, and statements by the applicant, staff raised concerns regarding compliance with five of the original conditions. Upon further clarification and review, it is our finding that violations ofthe CUP have occurred, but that adequate mitigation measures and compliance efforts have been instituted by Highland Courte to warrant further operations under the prescribed conditions ofthe CUP and our current interpretation of terms and intent. While opponents of Highland Courte press for the ultimate penalty ofv9iding their conditional permit for violating anyone condition or portion thereof, staff has used our interpretation of the intent of these conditions, of the applicant's willingness to comply, and the practicalities involved in pending litigation to guide our assessment. Our review indicates the following: . Condition #5: "The treatment center shall only admit patients who swear by written affidavit that they. have not been convicted of a violent, sexual, or felony property crime. The treatment center shall verify this information by obtaining a criminal background check as soon as practical, including performing a Washington Access to Criminal History background check according to the state in which the applicant resides, before admitting any patient. Applicants who have been convicted of a violent, sexual, or felony property crime shall not be admitted or shall not receive further treatment." We find that while the required background check has been performed, the affidavit has not been done, mostly out of the applicant's belief that it is not meaningful next Page 1 of 3 '~'l'\i1~~m$l{l!l\j'1i!"ii~~J!~<ljf\? ~ While part of this is attributed to t~~litigation involving FAIR members, the applicant has agreed to seek greater neighborhood involvement. We must also recognize that the condition stresses community input but is vague as to the purpose of the advisory board. Our interpretation is that it is once again oriented toward neighborhood compatibility and communication to mitigate any problems that may arise from the operation. . Condition #14: "Highland Courte will provide semi-annual verification . of compliance with these conditions in the form of a written report to the Planning Department and Planning Commission. The semi-annual report will also include a written report from the advisory board and a list of treatment center violations reported to or by state agencies." This report has been submitted but was not timely in regard to approximating the six- month or semi-annual time frame. We also note that the report took on an air of being an operational lobby for altering the conditions rather than report on the operations and compliance with conditions in detail. There have been no violations reported to or by state agencies. Highland Courte has agreed to be more timely and comprehensive in its next report. The bottom line is that wlple violations have occurred in the past, we believe Highland Courte is sincere in its attempts and recent mitigation measures to comply with the conditions. The problem has been that Highland Courte and the surrounding neighborhood have concentrated more on defending their positions as legal adversaries rather than look for cooperation in meeting the wording and spirit of the conditions. In their individual and cumulative effect, the condition violations noted by staff do not seem severe enough to warrant voiding the CUP, especially in light of the mitigation measures and compliance efforts. City stafffeels there is more community benefit to keep the center operational to service this rehabilitative need than close it down. There is already litigation filed to address the validity of the CUP, and we feel that the interim time should be oriented more toward working together to assure the ' neighborhood compatibility envisioned in the original conditions rather than adding more litigation, more neighborhood discontent, and more obstacles to addressing a pressing community concern. G:\CTYMGR\AFORMSlhighland courte CC.wpd Page 3 of 3 " ~ -- .. C;#~R~~ RFC~~~""~D ....... ~~..:. ;,.....'=9..! 'iJ1 ~ .1-", J Z zaol PORT ANGELES CITY ATTORNEY July 2, 2001 Craig Knutson Port Angeles City Attorney P. O. Box 1150 Port Angeles, W A 98362 Re: Highland Courte CUP Dear Mr. Knutson: Thank you and City Manager Mike Quinn for meeting again with Highland Courte to continue discussing refinement of the issues between us, as they relate to concerns over Highland Courte's compliance with the terms of its CUP. As we previously stated, this type of dialogue is- necessary as we feel our way toward what these conditions mean, and how they will be implemented in the interim period until our challenge to their validity is decided. I wish to note, as my counsel requests, that our actions, as described in this letter, are intended to be without prejudice to our legal position that some of the conditions are invalid. Your letter to us dated June 20, 2001 raised several questions, based upon our previous two submissions, about our compliance with four of the conditions. I will take them in order. CONDITION No. 5: Highland Courte remains committed to the discussions reached with the City staff on June 14, and reflected in our letter to you dated June 18, as to the interpretation to be applied to this Condition. To reiterate that understanding, we will continue to refuse admission to patients with felony convictions for violent or property crimes. We will continue to refuse admission to any person convicted' of a sexual crime. We will accept persons convicted of misdemeanor assault, including fourth degree assault, but only if: 1) that conviction arises out of a domestic violence situation; and 2) the conviction occurred while the patient was under the influence of their disease of alcoholism or drug addiction.- We strongly believe that admitting patients with fourth degree assault convictions under these circumstances is consistent with the intent of Condition 5, since domestic violence crimes are by definition within a family unit and do not jeopardize a surrounding neighborhood. I enclose a copy of a memorandum I have prepared, which sets out the procedures we use at the time of admission, to determine and verify the compliance of a prospective patient with the ~ondltion. In response to your expressed concern about whether we are acquiring a sworn statement concerning the accuracy of the information received from an applicant, please note that this is a part of the procedure we are following. A Northwest Cate Management Community 1704 Melody Citcle, Port Angeles, WA 98362 . Phone: (360) 417-5356 . FAX: (360) 417-2773 .. SUMMARY OF ADMISSION PROCEDURES RE: CUP CONDITION NO.5 Admissions documents are a requirement for all chemical dependency treatment facilities licensed by the State of Washington Department of Social and Health Services, Division of Alcohol and Substance Abuse, and the Washington State Department of Health. These documents are reviewed annually by these agencies and must be part of state required policy and procedure manuals. These documents have been used successfully for over 15 years. The fIrst document used is a reservation sheet, which provides patient demographic information, referral source information, prior and/or current treatment history, medication~ taken, alcohol and/or drugs the patient is using, current physical condition, hospitalizations, family, employment, past or current legal problems, patient motivation, and funding resources. The reservation sheet is fIlled out by a counselor the fIrst time the patient contacts the facility. The facility does not contact the patient for any reason. It is up to the patient to contact the facility, thus confIrming a voluntary admissions request on the part of the patient. This checks the patient's motivation for treatment. If a patient is referred by any agency, family member, friend, doctor or anyone else, we may take some initial information from these sources; however, all the aforementioned people are directed to have the patient call to arrange their own admission to treatment and answer our questions and complete the admissions process prior to coming to the treatment facility or we will not be able to admit the patient. The next day, or before the patient arrives at the treatment center, the patient must make another contact with the treatment center to go over our call back sheet. This contact allows us to get more specifIc information. Age of fIrst chemical use, specifIc kinds of alcohol and/or drug use, specifIc amount of alcohol and/or drug used, the frequency of the alcohol and/or drug use, and the current tolerance of alcohol and/or drug use. Prior or current treatment history(s) and their outcomes. Prior assessments or evaluations for alco.hol and/or drug problems. Prior hospitalizations, emergency rooms, doctor's offIce or clinic visits. Prior or current accidents or injuries. Prior mental health problems, diagnosis, hospitalizations or treatments. SpecifIc effects of the patient's alcohol and/or drug use on their health, family, social, and employment. SpecifIc legal problems, charges or convictions, dates and outcomes. This call back also allows our treatment center staff to re-review the patient's personal motivation to receive treatment. The reason Highland Courte asks all these questions is to assure that the potential patient meets the minimum Washington State requirements of the required DSM-IV R (Diagnostic and Statistical Manual Number Four Revised) conditions to support the diagnosis of chemical dependency, and the Washington State requirement that the patient meet the ASAM (American Society of Addiction Medicine) criteria for our level of care. . ,*t~:_?~~Y<i;""J,ij[''!'4otfT.:~~~,\ , ':~:"'r~~~rt~~;$il~:i!i\~;;ir WSP WATCH NegatIve and Indetermmate Search Results " .' ..-' BILL -_1935 This may mean that the person you searched for has no criminal conviction record OR that your search criteria do not match the person's name spelling or DOB. Page 501'7 tONFlO(}~ IV f/4L IDENTIFICATION AND CRIMINAL HISTORY SECTION WASHINGTON STATE PATROL P.O. BOX 42633 OLYMPIA, WASHINGTON 98504-2633 (360) 705 - 5100 THE FOLLOWING TRANSCRIPT OF RECORD IS FURNISHED FOR OFFICIAL USE ONLY "'112:40:15 PM PUBLIC INFORMATION ACT - RCW 10.97 Pursuant to purpose of inquiry NO RECORD in the Washington State Criminal History repository based on descriptors provided. _ JOHN -~ 1968 This may mean that the person you searched for has no criminal conviction record OR that your search criteria do not match the person's name spelling or DOB. .https://watch.wsp.wa.gov.!Abstract.asp .01 "",'~,,:r;" \~:. ,-', " " ========================E=__=======~__..___....._=====_=___===_=_a============= CRIMINAL HISTORY INFORMATION ========================_a__===_===_._____._____a========~g_m=____===a.=.====== THE ~RESTS LISTED MAY HAVE BEEN BASED ON PROBABLE CAUSE AT THE TIME OF ARREST OR ON A WARRANT. PROBABLE CAUSE ARRESTS MAY OR MAY NOT RESULT IN THE FILING OF CHARGES. CONTACT THE ARRESTING AGENCY FOR INFORMATION ON THE FORMAL CHARGES AND/OR DISPOSITIONS. ******************************************************************************* ------------------------------------------------------------------------------- ARREST 1 ------------------------------------------------------------------------------- DATE OF ARREST: _/1998 NAME USED: CONTRIBUTING AGENCY: OCA: l _ EDWARD WA0311400 STANWOOD POLICE DEPARTMENT PCN: N/A ----------------------------------------- ------------------------------------- ARREST OFFENSES DISPOSITION CONTRIBUTOR OR RESPONSIBLE AGENCY: WA031033J CASCADE DISTRICT COURT COURT CASE NO: _ STATUS DATE: "'/1999 STATUS: GUILTY 05008 OBSTRUCT LAW ENFORCEMENT OFFICER RCW: 9A.76.020 GROSS MISDEMEANOR STATUS: GUILTY 06519 DISORDERLY CONDUCT RCW: 9A.84.030 MISDEMEANOR SENT. DESC.: CHG 01: FINE-470.00, JAIL-SUSPENDED 90 DS, SUPV-12 MOS **CHG 02: FINE-250.00, JAIL-SUSPENDED 90 DS, SUPV-INCLUDED ==========================-===-=========..--..-================================ STATE DEPARTMENT OF CORRECTIONS ===============================-===---=-.----.--=============================== ------------------------------------------------------------------------------- CUSTODY STATUS INFORMATION ------------------------------------------------------------------------------- ------------------------------------------------------------------------------- CUSTODY HISTORY ------------------------------------------------------------------------------- ******** NO KNOWN DEPARTMENT OF CORRECTIONS CUSTODY HISTORY ******** SPECIFIC EXPLANATIONS (ITEMS WHICH ARE SELF-EXPLANATORY ARE NOT LISTED) ------------------------------------------------------------------------------- RAPSHEET RESPONSE INFORMATION - SEARCH PARAMETERS USED: DESCRIPTORS PROVIDED BY REQUESTOR TO GENERATE THIS RAPSHEET. REQUESTOR: AGENCY OR PERSON REQUESTING THIS RAPSHEET. REQUEST TYPE: THE TYPE OF RAPSHEET REQUESTED: https://watch. WSp. wa.gov .NiewReport.asp ./01