HomeMy WebLinkAboutAgenda Packet 07/05/2000
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· ,~~RTANG~uES
WAS H I N G TON, U. S. A.
" AG;.~NDA,
CITYC" OUNCILi.MEETI~G;,
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321 EAST FIFTII STREET
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July 5, ,'2000 ,
REqULAR MEI;TING - 6:90 p~m.
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A. CALL TO ORDER - Regular ~eeting (6:00 p.m.),
ROLL CALL -
PLEDGE OF ALLEGIANCE -
CEREMONIAL MATTERS &
PROCLAMATIONS ,
Life saving awards for .Ann Brewer and Elizllbeth 1
Toth
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B. 'WORK SESSION
C. LATE ITEMS. T() BE PLACED O~TII!Sb~FUTII~ AgENDAS~ (BYCOuAi:il,'S~~ff.~r PlI:b{if)
AND PUBLIC COMMENT FOR Ijf~i\1SN()T O~j\G~~I>A ;.JThis is. the oppprtUtJiflJo;' m~~i~er;of
,!he public to speak to the City Council'qbout anything n~t(!~r,~~ a~end~, p,kase keep comme!1ts.to 5-10
minutes.).....,." ',' ',.', , " I
D. FINANCE
-,I.'Award DowntoWn Watermain, PH II
2.A w~d }?aying, Contract
3. Award Janitoiial Contract
4. Amendment to Contract with Diversified
Resource. Center
5. Contract for K & E Services - Francis St.
Park I>evelopment
E. . CONSENT AGENDA
L iCityCo~cil.minutes - June 19,2000
2. Request to travel - Public Works
F.' CITY COUNCIL COMMITTEE REPORTS
G.'ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
H. RESOLUTIONS
3 Action
,5 ." Action
7 Action
11 Action
tii Action
...Action
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NOTE: HEARING DEVI~ES A VAI~ABLK~()R1TH;()S,~ NEEDING ASSISTANCE
MAYOR TO DElJERMINE"TIMEOF ,BREAK
July 5,2000 Port Angeles City CgimcilMeeting
Page'.,!
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July 5, 2000'
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I. OTHER'CONSIDERATI9~S"
1. Appeal of',~~ffld<Cq,~~ Conditional Use 31
Permit Decision ,-,CUP 00.:.03: 1704 Melody
~-,,-:-:- .,;- ,- ',",' < -':-:'''. :~, . -- .... -".~
Circle: App~aI :ofa;.~~fision;:t6allo~a private
chemical dependcmce/itreatl1:1ent facility in the
Residential HighDensityzOiie;"
2. Conside~,'!ti~ri",,,,,,,,.c)f.,,,!'pPcg~~tJ,11ents / 33
~eappointm~'" 'H~~l~9&,~':~~e~sions,
and C()lnmittee~ /'j~';'>':"";'J;!b
. 3.' 'Contract for Biidge'ilThpecnons . "39
4. Set .Public H~'for'Sta~e~t of Expenses. 45
for Abatement '::Hafl)or''f,owne Tavern
J. PuBLIC HEARJ~(;~?~"QUXSI-.rODICtAL
(7:00 P.M. or so()p:tliereaf:ter).~
K. PUBLIC HEA~NGS;',OTm:R
Street Vacation PC?tit~on~ SJ:YOO;02 ~ Steward. 47
Portion of"H" Street nortltof lO~Strf;et
L. INFORMATION
I. City,.Manage(~~,)teport .. (~age,69)"
* Proposed;~u~g~iP~~<l!~!i:g~~,~al~4~(Page 73) J . .
~.Award,to~?;t;t~g~!~~i!q!?~i,~~~ran.~~p~y }tegional ~ite 20QO (Page35)Y ;
2. Cham~er of c:o~!~c~~(~~~~~~;\~grmation Center Re~ort,~ April ~OOO' ,,(Pflge 77)
3. Planmng COI11IlJlsslon;Mmutes.:.June 14,2000 regular meetmg {Page 81)
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M. EXECUTIVE S~SSIONli(As rieeded.and determined by City Attorney)
Action
Action.",
Actlori'"
,!iA~~on'
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NOTE:,HEARING1DEVI...,..... C.I!:~:~V AILABLE FOI{TtIQ~E~NEED. ING ASSISTANCE
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, MA YeR~TOUETERMINE>lFIME.eF;BREAK, Ii
p;:<>it'Allgeles City Council Meeting
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CITY OF PORT ANGELES
FORTANGELES
CITY COUNCIL MEETING
WAS H I N G TON. U. S. A.
I.
CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present: +
Mayor Doyle .
Councilman Campbell
Councilmember Erickson ~
Councilman Hulett
councl.'lmember McKeown!';'. .. .
Councilman Wiggins .
Councilman Williams V'
Staff Present:
Manager Quinn
Attorney Knutson
Clerk Upton
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S. Brodhun
B. Collins
G. Cutler
. D. McKeen
T. Riepe
y. Ziomkowski
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III. PLEDGE OF ALLEGIANCE:
Led by: (I1JJ~1. ~'.lL..L.<'
July 5, 2000
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CITY OF PORT ANGELES
· ~ORTANGHLES
WAS H I N G TON. U. S. A.
CITY COUNCIL MEETING
Attendance Roster
DATE OF MEETING: July 5. 2000
LOCATION: City Council Chambers
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~ORTANGELES
WAS H I N G TON, U. S. A.
J,t,A ~7
v{f-A." b+
} JA =r
City Manal!er
City Atty. (1) 1/
Planninl! I ./;
Citv Clerk ~~J
Deputy Clerk J7
Personnel
Cust. Svcs.
Finance
Dir .IMl!r.
Police Dept.
Fire Dept.
Lil!ht Dept.
Pub. Works (2) !:)~V'
Parks & Rec.
MRSC (1) I /
PDN (SWllllliU Y) ...
Extra Copies .4-; () I'J Iv'
TOTAL
a
City of Port Angeles
OrdinancelResolution Distribution List
City Council Meeting of ~, 0,4' 6 J ~f)/J()
F'O" R' T'P;.N'G"E" 'L" E' '5'
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WAS H I N G TON, U. S. A.
FIRE DEPARTMENT
May 4, 2000
Mayor Doyle and City Council
323 East 5th
Port Angeles, W A 98362
Dear Mayor Doyle and City Council,
As a City, we often recognize the contributions of others -- some for the giving of their time and others for
monetary gifts. The purpose of!fis letter is to recognize a contribution,that stands above them all, "the gift
of life". '~:
On April 27, while visiting the City's Senior Center, Frances Blood collapsed, unwitnessed byothers as
she was alone. Ann Brewer and Elizabeth Toth also visiting the Senior Center that day, found Frances
unconscious, who did not appear to be breathing or have a pulse. The City's.paramedics were immediately
requested. Recognizing the need for prompt treatment, even before the paramedics arrived, Ann and
Elizabeth started cardiopulmonary resuscitation (CPR). Both Ann and Elizabeth continued CPR until the
paramedics arrived, who then took over Frances' care. The paramedics confirmed Frances was in cardiac
arrest, a condition in which the breathing and heart has stopped.
Using advanced cardiac life support procedures, the paramedics were able to get Frances' heart functioning,
with breathing returning shortly after. Within 72 hours, Frances regained consciousness, demonstrating she
had survived death.
One of the City's paramedics on scene, Jake Patterson, later stated, "If it were not for Ann and Elizabeth
initiating CPR, Frances would not be alive today". We agree with Paramedic Patterson's statement __
recognizing that Ann' ~ and Elizabeth's willingness to perform CPR saved a life. It is because of this
unselfish act that we feel the City should formally recognize Ann and Elizabeth with a life saving award.
Sincerely,
0"
~~..D
Dan McKeen, Fire Chief
Port Angeles Fire Department
Scott Brodhun,Parks & Recreation Director
City of Port Angeles
DM/cw
102 EAST FI FTH STREET · PORT ANGELES, WA 98362-3014 1
PHONE: 360-417-4655 · FAX: 36;-417-4659 · E-MAIL: ~AFIRE@CI.PORT-ANGELES.WA.US
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DATE:
To:
FROM:
SUBJECT:
~ORTANG:SLES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
July 5, 2000
MAYOR DOYLE AND CITY COUNCIL
Glenn A. Cutler, Director of Public W.orks & Utilities
Award the Contract for Downtown Watermain and Sidewalk Replacement ~1;Jv
Phase II, Project No. 99-11
Summary: Bids were requested to accomplish the Downtown Watermain and Sidewalk
Replacement, Phase II, Project No. 99-11. Three bids were received and opened on June 23,
2000. Primo Construction, Inc., of Carlsborg submitted the lowest bid in the amount of
$981,142.36, including tax. The engineer's estimate for this project was $1,323,349.80.
Recommendation: Award the contract for the Downtown Watermain and Sidewalk
Replacement, Phase II, Project, No. 99-11 to Primo Construction of Carlsborg,
Washington, in the bid amount of $981,142.36.
. Background / Analysis:
Phase II of the downtown watermain and sidewalk replacement Project 99-11 was originally
scheduled to start this Spring. Concerns were raised regarding the proposed filling in of the
hollow sidewalk areas and a public meeting was held to present alternatives and receive
comments regarding the historic sites and development of the underground. At the public
meeting staff made a presentation regarding the watermain project scope, background, and
project alternates. Council directed staff to proceed with the project as originally proposed. The
Public Works Engineering Division completed the plans and included scheduling requirements
to delay the startup to follow the Labor Day holiday for those construction activities that would
be disruptive to downtown businesses.
Bids were opened on June 23, 2000. The results shown below have been corrected as needed in
accordance with the specifications:
FIRM
CITY
BID
Primo Construction, Inc.
Strider Construction, Inc.
Aldergrove Construction, Inc.
Carlsborg, W A
Bellingham, W A
Port Angeles, W A
$981,142.36
$1,161,379.22
$1,501,031.20
$1,323,349.80
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ENGINEERS ESTIMATE
N:\PROJECTS\99-II\DESIGN\CCA W ARD.WPD
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City Council
RE: Contract for Downtown Watermain/Sidewalk, Phase II
Page 2
Primo Construction, Inc., submitted the lowest bid. Their bid is appropriate considering the
engineer's estimate and other bids received. Review of their experience, references, and prior
work for the City, demonstrates that Primo Construction, Inc., is a responsible bidder and
qualified to perform this work.
This project was planned and included in the 2000 budget. It is funded by a Drinking Water State
Revolving Fund, 3.35%, 20-year-Ioan in the amount of$1,030,000 and $270,000 of matching
funds from the Water/Wastewater Utility, for a combined total budget of$1,300,000
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FORT ANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
To:
FROM:
SUBJECT:
July 5, 2000
MAYOR DOYLE AND CITY COUNCIL
~V{.,.
Glenn A. Cutler, Director of Public Works & Utilities' .
Award the Contract for Street Paving Program 2000, Project No. 20-05
Summary: This is the second year ofthe City's paving program. The Public Works Engineering
Division prepared the plans for Street Paving Program 2000, Project No. 20-05 and bids were
requested. One bid was received and opened on June 28, 2000. Lakeside Industries, Inc. of
Port Angeles submitted a bid in the amount of $280,873.00, for the base and alternate work. The
engineer's estimate for this project was $291,150.00.
Recommendation: Award the contract for the Street Paving Program 2000, Project No.
20-05 to Lakeside Industries, Inc. of Port Angeles, Washington, in the amount of
$280,873.00 for the base and alternate work.
Background / Analysis:
This is the second year of the City's long term maintenance program for streets. The 2000
Budget contains $300,000 for asphalt overlay and chip seal maintenance for our roadways. The
chip sealing portion of the pavement program is completed each year through an interlocal
agreement with the Clallam County Road Department. The overlay portion of the program is
completed through competitive bidding. Public Works Engineering Division prepared plans for
Street Paving Program 2000, Project No. 20-05, and the project was advertised. To reduce costs
the City's street crews provide flagging, dig outs as needed, and pavement markings to stretch
the maintenance program dollars.
The streets scheduled for overlay this year include the portions of Laurel Street and Peabody
Streets south of Lauridsen Boulevard and that portion of Viewer est Street between them. We
have also included paving of three commercial alleys because the area to be repaired is large
enough,to obtain a better price by combining like work into a single project. Funding for the
alley paving is from the street maintenance budget. The alleys to be paved include 7th/8th Alley,
Lincoln to Laurel; 1st/2nd Alley, Francis to Race; and Front/First Alley, Jones to Liberty.
Due to the uncertainty of paving costs with the current oil prices, an additive street paving
section was included in the project for Council consideration. The additive section is Fairmount
Avenue between Lauridsen Boulevard and SR-lOl.
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City Council
RE: Contract for Downtown Watermain/Sidewalk, Phase II
Page 2
Bids were opened on June 28, 2000. The resuIts'shown below include the additive and have
been corrected as needed in accordance with the specifications:
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FIRM
TOTAL BID
Lakeside Industries, Inc.
Port An~~l~~
$280,873.00
$291,150.00
ENGINEERS ESTIMATE
The bid submitted by Lakeside Industries, Inc., is appropriate considering the engineer's
estimate. Review of their experience and refen:~nc:es demonstrates that Lakeside Industries, Inc.
is a responsible bidder and qualified to perforIllt~is work.
Funding for this project was planned and inclucied in the 2000 budget. The following is the
allocation of funds for the overlay and chip seal program:
Overlay
Chip Seal
TOTAL
$200,000
$100,000
$300,000
$250,000
$ 50,000
$300,000
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Alley work is a separate line item within the budget. Like work was combined into one contract
to reduce administrative and contract costs.
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~ORTAN6~L~S
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
July 5, 2000
MAYOR DOYLE AND CITY COUNCIL
I
Glenn t. Cutler, Director of Public Works and Utilities ~~
Contract Award for Janitorial Services for the Public Works Operations Divisions
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Summary: Quotes I to provide janitorial services at the Corporation Yard, Landfill
Office/Lunchroom, Equipment Services Office, and the Light Operations Building were solicited.
The quotes included providing services once per week (sweep, swab, general cleaning, etc.) and
other services (wash windows, wax floors, etc.) twice a year. The lowest responsive bid, submitted
by a responsible firm, was submitted by New Broom for the sum of$8,560.00.
To:
FROM:
SUBJECT:
Recommendation: Award the bid for Janitorial Services to New Broom of Port Angeles in the
amount of $8,560.00 annually, and authorize the Mayor to sif!n the contract.
Background I Analysis: The 2000 budget includes funding for janitorial services at the
Corporation Yard, Landfill Office/Lunchroom, Equipment Services Office, and the Light Operations
Building. A request for Quotes was sent to local janitorial firms and three responses were received.
Quotes for the annual cost of the service were reviewed and analyzed as follows:
New Broom $ 7,704.00 $ 856.00 $ 8,560.00
Port Angeles, W A
Cleantech $ 9,100.00 $1,600.00 $10,700.00
Port Angeles, W A
Mrs. Clean $19,500.00 $1,150.00 $20,650.00
Port Angeles, W A
The contract (attached) provides for extensions on an annual basis through the year 2005 with rate
increases corresponding to the Seattle cost of living index.
The proposals have been reviewed and New Broom Janitorial, a division of the Diversified Resource
Center, a non-profit agency employing people with disabilities, was the lowest responsive
responsible bidder for the services required. Sufficient funds are budgeted ($8,500 in the Operations
Budgets) for 2000 to cover the costs. The contract has been reviewed by the City Attorney.
Attach: Contract
N :\PWKS\STREE1iJanitor. wpd
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JANITORIAL SERVICES CONTRACT
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THIS CONTRACT is made by and between the CITY OF PORT ANGELES, a municipal
corporation of the State of Washington, organized under Chapter 35A RCW (hereinafter "City"),
and NEW BROOM JANITORIAL, a non-profit agency, (hereinafter "Contractor").
FOR AND IN CONSIDERATION of the mutual covenants and promises contained
herein, the parties agree as follows:
Section 1. Performance by Contractor
The Contractor hereby agrees to perform janitorial and maintenance services on and for
the following City buildings and facilities: .
· City Corporation Yard, Building A
17th and B Streets
· City Service Garage
17th and B Streets
· City Landfill
3501 West 18th Street
· City Light Operations Building
240 West Front Street
according to the specifications set forth in the Request for Proposals copy of which is attached .
hereto and incorporated by reference. Contractor understands and hereby agrees that the
tasks set forth in the attached Request for Proposals consist of the minimum amount of services
required to be performed on a regular basis and that inclement weather, periods of increased
City activity, and unusual or extraordinary circumstances may require additional work to be
performed in the normal course of keeping the City buildings to be serviced clean, sanitary,
orderly, and safe.
Section 2. Payment
City agrees to pay the approved amount as shown in the Request for Proposals, a copy of
which is attached hereto and incorporated by reference. Payment for services shall be on a
regular monthly basis, upon submission by the Contractor of an invoice to the City.
Section 3. Modification
City may give notice to Contractor of the City's intention to renegotiate the contract,
including but not limited to the inclusion of additional facilities to be cleaned and maintained.
Such notice to renegotiate shall cover such terms of the contract as the City may prescribe
within the notice to renegotiate, but shall include compensation to be paid Contractor for
additional duties or the cleaning of additional facilities not listed herein. Failure of the City and
Contractor to reach an agreement within ninety (90) days of the notice to renegotiate shall
terminate this contract. This contract may only be modified by written agreement of the parties.
Section 4. Employment
Contractor is an independent contractor, and is not an employee of the City.
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Section 5. Miscellaneous
(a) Contractor shall be responsible for correcting employee complaints that are within
the scope of services outlined in the specifications.
(b) Contractor shall be responsible for reporting plumbing leaks, equipment
malfunctions, etc., as these are detected.
(c) Contractor shall insure that doors and entrance ways are securely locked during
and after services are performed.
(d) All services are to be scheduled in such a manner as to minimize disruptions of City
employees.
(e) Contractor shall provide adequate supervision for its employees, as determined by
the City.
(f) Contractor shall notify the City's agent of the need for City furnished supplies at
least five (5) working days prior to when the supplies will be needed.
Section 6. Agents
shall be agent and contact person for
Contractor. The Deputy Director of Public Works for Operations, Ken Ridout, shall be the
contact person and agent for City, and shall be the contract administrator.
CITY OF PORT ANGELES
DATE:
Larry Doyle, Mayor
NEW BROOM JANITORIAL
DATE:
Title:
ATTEST:
Becky Upton, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
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FORTANGELES
WAS H I N G TON, U. s. A.
CITY COUNCIL MEMO
DATE:
JULY 5, 2000
To:
MAYOR DOYLE AND CITY COUNCIL
Yvonne Ziomkowski, Finance Director\~V
Contract with Diversified Resource Center
FROM:
SUBJECT:
Summary: Since 1994, the City has had a contract with Diversified Resource Center to provide
mail room/copy center services. Only one increase has been granted to the contract, that took place
in 1997.
Recommendation: Staff recommends the City Manager be authorized to sign an
amendment to the contract for services with Diversified Resources raising the payment amount
by 5%, effective retroactive to June 1, 2000.
Background / Analysis: In 1994, the City entered into a contract with Diversified Industries
to provide mail room/copy center services for $1,100 per month. In 1997, the fee was raised by
10% to $1,210. Staff is requesting consideration of a 5% increase, or $732 per year, to the current
payment which will bring it up to $1,271 per month.
The duties covered by this contract include picking up, delivering, sorting and distributing the City's
mail; preparing utility bills for mailing; operating the copy and fax machines; preparing the Council
packets twice monthly; collecting and sorting the recycling from City offices; and copying, collating,
and binding the City budget, annual report, and other lengthy documents. Contracting these duties
to Diversified Resources allows City employees more time to perform other more complicated and
time consuming tasks.
Currently, two Diversified employees perform the bulk of the duties and work six hours per day.
At $1,271 per month, the cost to the City amounts to $4.89 per hour. Staff recommends approval
of this contract amendment.
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AMENDMENT TO
CONTRACT FOR SERVICES
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This Amendment to Contract for Services is entered into between the City of Port
Angeles (hereafter referred as "City") and Diversified Industries (hereafter referred to as
"Contractor").
In consideration of mutual benefits and the agreements set forth in this amendment and in
the underlying Contract For Services, the parties hereby agree that paragraph 2. Payment of the
Contract For Services shall be amended to read as follows: .
The City shall pay the Contractor $1,271 per month, which payment shall be due and
owing on the last day of each month. For any services performed for less than a full
month, payment shall be pro-rated accordingly.
IN WITNESS WHEREOF, the parties hereto have executed this Contract on this_
day of , 2000 by the undersigned, duly authorized representatives.
CITY OF PORT ANGELES
DIVERSIFIED INDUSTRIES
By:
By:
Michael Quinn
Title: City Manager
Title: Executive Director
Attest:
Attest:
Becky J. Upton, City Clerk
Approved as to form:
Craig D. Knutson, City Attorney
F:\AGREEMENTS&CONTRACTS\divind-amend.wpd
June 14,2000 (2:05pm)
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
JUNE 27, 2000
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
Scott Brodhun, Parks & Recreation Director
SUBJECT: Consultant Contract for Francis St. Park Development
Summary: Francis Street park development was recently approved for funding through the CIP
review process. The project budget of $300,000 is mostly as a result of State LAC grant
reimbursement from the property acquisition. Additionally, the Soroptimist Jet-Set have committed
funding .and in-kind service to the project. The Port Angeles firm of Term a Planners and Architects,
represented by Mike Gentry, are recommended as consultants on the project. In June, 1999, Terma
was selected from the City's consultant roster and retained to provide professional services for
programining and concept development for the project. Park staff is recommending Terma
continue work on the project through completion.
Recommendation: The Parks and Recreation Department recommends that the City Council
approve the contract between the City of Port Angeles and Terma Planners and Architects to provide
professional services for the development of Francis Street Park.
Background / Analysis: A project design committee was established last year. Members ofthe
committee are Deputy Mayor McKeown, Park Board members Mathew Kirsh and David Morse, as
well as Parks & Recreation staff. Working with Terma the committee completed programming and
approved a final concept for development of the Park (see ~ttached concept drawing). The concept
includes the following:
· Viewpoint Structure and Landscaping
· Parking and Pedestrian/Handicap Access to the Waterfront Trail
· Lighting
· Park and Interpretive Sign age
· Play Structure
The contract with Terma is for $38,073 and includes civil engineering (Zenovic and Associates) and
project development as follows:
· Site Topographical Services, Geotechnical Services and Civil Engineering
· Landscape and Planting Drawings and Specifications
· Viewpoint Structure Drawings and Specifications
· Sign Specifications
· Lighting Design and Specifications
· Bidding Services
· Construction Administration Services
· Permit Application Services.
Architecritural fees are anticipated to be approximately 7% of the project costs and civil engineering
fees are anticipated to be approximately 5% ofproject costs. The Public Works Engineering office
has indicated that these fees are well within acceptable ranges for a project of this size and type.
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The west bluff forms a natural promontory point. An observation deck has been constructed on the brow of the bluff. This is a natural
location for a viewing structure to provide a sheltered viewing area and a landmark to announce the park from the trail. The viewing
structure and a stairway leading down to the Waterfront Trail can be set on axis with Mount Baker, the prominent volcanic peak to the
northeast. This helps tie together the distant and the local landscape and make them all part of the Francis Street Park.
The regrading is continued beyond the access road into the lower reaches of the park and the excavated soil can be used at the upper
portions of the park to create level area near Francis Street for 90 degree parking. A grassy bowl is created, inviting in and focusing on
an improved shoreline of rocky tidepools and sandy coves.
Francis St. Park
City of Port Angeles - Parks and Recreation Dept.
9
Port Angeles, Washington
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';~?~ilj~~$:-~~t~);~dJ~~~~:}~?;1_~~~,~2~~~:::f;;J~~~:'~~~ii>:;~~~;~;{~'
AGREEMENT FOR:PROFESSIONAL SERVICES
BETWEEN THE
THE CITYCi>FPCi>RT ANGELES
AND
TERMA, Planners & Architects
RELATING TO: Francis Street Park Project
THIS AGREEMENT is made and entered into this day of , 199_, by and between THE CITY OF PORT ANGELES,
a non-charter code city of the State of Washington, (hereinafter called the "CITY") and TERMA, Planners & Architects, a Washington Corporation (hereinaftEr
called the "CONSUL TANr').
WHEREAS, the CITY desires to develop a predesign for Francis Street Park (herein called the .Park"), and
WHEREAS, the CITY desires to engage the professional services and assistance of a qualified consulting firm to perform the scope of work as detailed in
SECTION I. SCOPE OF WORK, and
WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes ofthe State of Washington for professional registration and/or other
applicable requirements, and
WHEREAS, the CONSULTANT represents that it has the background, experience, and ablity to perform the required work in accordance with the standards
of the profession, and
WHEREAS"the CONSULTANT represents that it will provide qualified personnel and' appropriate facilities necessary to accomplish the work;
NOW, THEREFORE, in consideration of the above representations and the tams, conditions, covenants and agreements set forth below, the parties hereto
agree as follows:
SCOPE OF WORK
The scope of professional services to be performed and the results to be achieved by the CONSULTANT shall include all services and material necessary
to accomplish the following work.
1.
CONSULTANT shall develop the final design of the previously approved schematic park design, identified as Francis Park Schematic Design &
C~t Estimate, Option II, and provide construction documents and construction administration services for improvements to the Francis Street Park,
including signage, a viewpoint structure, landscaping, modifications to the Waterfront Trail, improvements for accessibility, parking,and pedestrian,
bicycle and automobile access road.
2. SCOPE OF WORK shall include the following elements:
t/ Site Topographical Services
t/ Geotechnical Services
t/ Civil Engineering
t/ Landscape and Planting Drawings and Specifications
t/ Viewpoint Structure Drawings and Specifications
t/ Signage Specifications
t/ Lighting Design and Specifications
t/ Bidding Services
t/ Construction Administration Services (Inspections and Reports)
t/ Permit Application Services (Filing Project Applications)
The CITY may review the CONSUL TANrs work product, and if it is not satisfactory, the CONSULTANT shall make such changes as may be required by
the CITY. Such changes shall not constitute "Extra Work" as related in Section XI of this Agreement.
The CONSULTANT agrees that all serviCes performed under this Agreement shall be in accordance with the standards of the profession and in compliance
with applicable federal, state and local laws.
The Scope of Work may be amended upon written approval of both parties.
II OWNERSHIP OF DOCUMENTS
Upon completion .of the work, all documents, exhibits, photographic negatives, or other presentations of the work shall become the property of the CITY for
use without restriction and without representation as to suitability for reuse by any other party unless specifically verified or adapted by the CONSULTANT.
However, any alteration or reuse of the documents, by the City or by others acting through or on behalf of the City, will be at the City's sole risk. The
CONSULTANT and its subcontractors shall have the right to include photographic or artistic representations of the Project among the conslllant's promotional
and professional material.
III DESIGNATION OF REPRESENTATIVES
Each party shall designate its representatives in writing. The CONSUL TANrS representative shall be subject to the approval of the, CITY.
t5
City of Port Angeles - [month and year]
IV TIME OF PERFORMANCE
The CONSULTANT may begin work upon execution of this Agreement by both parties. The work shall be completed in accordance with the schedule set
forth in the attached Exhibit B.
V PAYMENT .
The CITY shall pay the CONSULTANT as set forth in this section of the Agreement. Such payment shall be full compensation for work performed, s es
rendered, and all labor, materials, supplies, equipment and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONSUL TANrS cost for actual labor, overhead and profit as set forth in the attached Exhibit A (Consultant's
Hourly Billing Rates), plus CONSUL TANrS direct non-salary reimbursable costs described in Section V (Payment), Subsection A 2.
1. Labor costs shall be based on the hourly rates shown in Exhibit A. Hourly rates shall be based upon an individual's hourly wage, times the
total number of hours worked, times a multiplier of.!..1:.- The multiplier shall include overhead and profit.
General clerical time shall be considered an overlJead item, except where specific work items are involved that require one hour or more continufD
effort. in which case time will be charged on the basis of hours worked.
2. The direct non-salary reimbursable costs will be billed at the rate of 1.1 times the expense incurred by the CONSULTANT with a maximum cost
to the City of $1000.
B. The CONSULTANT shall submit invoices to the CITY on a monthly basis. InvoCes shall detail the work, hours, employee name, and hourly rate; shall
itemize with receipts and invoices the non-salary direct costs; shall indicate the specific task or activity in the Scope of Work to which the costs are
related; and shall indicate the cumulative total for each task.
C. The CITY shall review the invoices and make payment for the percentage of the project that has been completed less the amounts previously paid.
D. The CONSULTANT invoices are due and payable within 30 days of receipt. In the event of a disputed billing, only the disputed portion will be withheld
from payment. Payment received beyond 30 days of date of billing will be charged at an interest rate of 1.5% per month.
E. Final paymen~ for the balance due to the CONSULTANT will be made upon the completion of the work and acceptance by the CITY.
F. Payment for "Extra Work" performed under Section XI of this Agreement shall be as agreed to by the parties in writing.
VI MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONSUL TANrS total compensation and reimbursement under this Agreement, includi.,
direct non-salary reimbursable costs and outside services, shall not exceed the maximum sum of $38.073.
VII EMPLOYMENT
Employees of the CONSULTANT, while engaged in the performance of any work or services under this Agreement, shall be considered employees of the
CONSULTANT only and not of the CITY, and claims that may arise under the \/Ibrkman's Compensation Act on behalf of said employees while so engaged,
and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the CONSUL TANrS employees while so
engaged, on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT.
In performing this Agreement, the CONSULTANT shall not employ or contract with any CITY employee without the City's written consent.
VIII NONDISCRIMINATION
The CONSULTANT shall conduct its business in a manner, which assures fair, equal and non-discriminatory trElltment of all persons, without respect to race,
creed or national origin, or other legally protected classification and, in particular:
A. The CONSULTANT shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified
individuals who are members of minorities protected by federal equal opportunitylaffirmative action requirements; and,
B. The CONSULTANT shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the
establishment of non discriminatory requirements in tiring and employment practices and assuring the service of all persons without discrimination as
to any person's race, color, religion, sex, Vietnam era veteran status, disabled veteran condition, physical or mental handicap, or national origin.
IX SUBCONTRACTS
A. The CONSULTANT shall not sublet or assign any of the work covered by this Agreement without the written consent of the CITY.
B. The CONSULTANT will be using the firms submitted with its proposal as subcontl8ctors. Subcontractors other than those listed shall not be permitted
without the written consent of the CITY.
C. In all solicitation either by competitive bidding or negotiation made by the CONSULTANT for work to be performed pursuant to a subcontract, i.
procurement of materials and equipment, each potential subconsultant or supplier shall be notified by the CONSULTANT of Consultant's obli ns
under this Agreement, including the nondiscrimination requirements.
1 8y of Port Angeles - [month and year]
.
.
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.: ~t(~:~~';" f}~, ',;1';;\ :~""r;':~~7~__:?Y" :',;~~lt'yr~i~f3l+,;:::j";i~,':;'t~{:it;;:<:'
X CHANGES IN WORK
Other than changes directed by the CITY as set forth in Section I ab~~e'either party may request changes in the scope of work. Such changes shall
not become part of this Agreement unless and until mutually agreed upon and incorporated herein by written amendments to this Agreement executed by
both parties.
XI EXTRA WORK
The CITY may desire to have the CONSULTANT perform work or render services in connection with this project, in addition to the Scope of Work set forth
in Exhibit A and minor revisions to satisfactorily completed work. Such work shall be considered as "Extra Work" and shall be addressed in a written
supplement to this Agreement. Extra work may include but not be limited to revisions to thedrawings and specifications required from a change in the scope
of the project directed by the CITY or because of unforseen conditions such as soil!\ geological conditions or hidden structural conditions requiring additional
work. The CITY shall not be responsible for paying for such extra work unless and until the written supplement is executed by both parties.
XII TERMINATION OF AGREEMENT
A. The CITY may terminate this Agreement at any time upon not less than ten (10) days written notice to the CONSULTANT. Written notice will be by
certified mail sent to the Consultant's designated representative at the address provided by the CONSULTANT.
B. In the event this Agreement is terminated prior to the completion of the work, a mal payment shall be made to the CONSULTANT, which, when added
to any payments previously made, shall compensate the CONSULTANT for the percentage of work completed.
C. In the event this Agreement is terminated prior to completion of the work, documents that are the property of the CITY pursuant to Section II above,
shall be delivered to and received by the' CITY prior to transmittal of final payment to the CONSULTANT.
XIII INDEMNIFICATION/HOLD HARMLESS
The CONSULTANT agrees to indemnify the CITY from any claims, damages, losses, and costs, including, but not limited to, attomey's fees and litigation costs,
arising out of claims by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the
CONSULTANT, CONSULTANTS employees, affiliated corporations, officers, and subcontractors in connection with the work performed under this Agreement
The CITY agrees to indemnify the CONSULTANT from any claims, damages, losses, and costs, including, but not limited to, attomey's fees and litigation costs,
arising out of claims by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the CITY,
CITY's employees, or agents in connection with the work performed under this Agreement.
If the negligence or willful misconduct of both CONSULTANT and CITY (or a person identified above for whom each is liable) is a cause of such damage or
injury, the loss, cost, or expense shall be shared between the CONSULTANT and the CITY in proportion to their relative degrees of negligence or willful
misconduct and the right of indemnity shall apply for such proportion.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of
bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the CONSULTANT and the CITY, its officers, officials,
employees, and volunteers, the CONSUL TANrS liability hereunder shall be only to the extent of the CONSUL TANrS negligence. It is further specifically
and expreSSly understood that the indemnification provided herein constitutes the CONSUL TANrS waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The proviSions of this section shall survive
the expiration or termination of this Agreement. However, the CONSULTANT expressly reserves its rights as a third person set forth in RCW 51.24.035.
XIV ENVIRONMENTAL REGULATIONS
The CITY shall furnish structural, mechanical and chemical tests; tests for air and water pollution; tests for hazardous materials; and other laboratory and
environmental tests, inspections and reports required by law or the Contract Documents. TheCONSUL TANT and its subcontractors shall have no responsibil~
for the discovery, presence, handling, removal or disposal of or exposure to hazardous materials or toxic substances in any form at the Project site.
xv INSURANCE
The CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to pDperty which
may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, employees or subcontractors.
The CONSULTANT shall provide a Certificate of Insurance evidencing:
1. Automobile Liabilitv insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and,
2. Commercial General Liabilitv insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and
$2,000,000 aggreg3te for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual;
products/completed operations; broad form property damage; explosion, COllapse and underground (XCU) if applicable; and employer's liability; and,
3. Professional Liabilitv insurance with limits no less than $1,000,000 limit per occurrence.
Any payment of deductible or self insured retention shall be the sole responsibility of the CONSULTANT.
The CITY shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the
Consultant and a copy of the endorsement naming the CITY as additional Insured shall be attached to the Certificate of Insurance. The CITY reserves
the right to review a certified copy of all required insurance policies in the CONSUL TANrs office.
The CONSULTANTS insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is
1-7
City of Port Angeles - [month and year]
brought, except with respects to the limits of the insurer's liability.
The CONSUL TANrS insurance shall be primary insurance as respects the CITY, and the CITY shall be given thirty (30) days prior written notice of any
cancellation, suspension or material change in coverage.
XVI APPLlCAELE LAW
This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington, and in the event of dispute the venuey
litigation brought hereunder shall be Clallam County.
XVII EXHIBITS AND SIGNATURES
This Agreement, including its exhibits, constitutes the entire Agreement. supersedes all prior written or oral understandings, and may only be changed by a
written amendment executed by both parties. The following exhibits are hereby made a part of this Agreement:
Exhibit A - Consultant Hourly Billing Rates
Exhibit B - Schedule for the Work
In WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first written above.
CITY OF PORT ANGELES
MAYOR
CONSULTANT
TITLE:
APPROVED AS TO FORM:
.
CRAIG KNUTSON, CITY ATTORNEY
ATTEST:
BECKY UPTON, CITY CLERK
Prks Terma contract revised 6/28/00
.
1 Sty of Port Angeles - [month and year]
.
Exhibit A
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Ic:=:I,-..,-,e;,..r-S c::Ir-"Ic:::I c::trc::=.hl"tt9'c:;....s, I:::>>II~
4007 SOUTH TILLER ROAD
PORT ANGELES, WA 98362
(360) 417-8857
FAX (360) 417-8857
Michael T. Gentry, Architect
R. Tormod Hellwig, Architect
Hourly Billing Rates
November 1999
Category Hourly Rate
Principal Architect $80/hr.
CADD Draftsperson $50/hr.
Draftsperson $45/hr.
. Technical Writer $45/hr.
Clerical $35/hr
.
19
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page 1
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CALL TO ORDER-
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
CEREMONIAL
MATTERS/
PROCLAMATIONS:
Life Saving awards for Ann
Brewer and Elizabeth Toth
WORK SESSION:
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDA:
FINANCE:
Pole Agreement with
Olympic Memorial
Hospital
Bids for New Medic Unit
'N-,-,; i;<;o ='^
CITY COUNCIL MEETING
Port Angeles, Washington
June 19, 2000
Mayor Doyle called the regular meeting of the Port Angeles City Council to order at
6:00 p.m.
Members Present:
Mayor Doyle, Councilmembers Campbell, Erickson, Hulett,
McKeown, and Wiggins.
Councilman Williams.
Members Absent:
Staff Present:
Manager Quinn, Attorney Knutson, Clerk Upton, B.
Collins, G. Cutler, D. McKeen, Y. Ziomkowski, T. Riepe,
G. Kenworthy, and B. Coons.
G. Gleason, L. Lee, T. Larson, P. Walker, M. Lund, and K.
Cummins. .
Public Present:
The Pledge of Allegiance to the Flag was led by Mayor Doyle.
The presentation of life saving awards was deferred to a future meeting.
None.
None.
1.
Amend Pole Agreement with Olympic Memorial Hospital
Mayor Doyle reviewed the information provided by Public Works & Utilities Director
Cutler on the matter of amending the Pole Rental Agreement with Olympic Memorial
Hospital. Director Cutler informed the Council that language was added to the
agreement to permit the City to provide a ISO-day notice that OMHequipment be
removed in order to become a part of the City's telecommunications system.
Councilmember McKeown inquired as to whether the City allows other businesses to
utilize the City's poles, to which Director Cutler responded in the affIrmative.
Councilmember McKeown moved to authorize the Director of Public Works &
Utilities to sign the Amendment Pole Rental Agreement with Olympic Memorial
Hospital. Councilman Campbell seconded the motion, which carried unanimously.
2.
Request to Advertise for Bids for new Medic Unit
Mayor Doyle reviewed the information provided by Fire Chief McKeen and Equipment
Services Superintendent Burrett regarding a request to advertise for bids for a new
medic unit. Councilman Wiggins asked about the number of medic units currently. in
use, and Chief McKeen noted there were three. The unit being replaced is vehicle
number two which has become unreliable.
Discussion was held as to whether the solicitation for bids must be approved by the
Council, particularly when the purchase was authorized within the realm of the budget.
Opinions were expressed that such approval should not be required, yet some
- I -
21
CITY COUNCIL MEETING
June 19, 2000
Bids for New Medic Unit
(Cont'd)
CONSENT AGENDA:
CITY COUNCIL
COMMITTEE
REPORTS:
Amendment to Civil
Service Ordinance and
Rules/Regulations
Ordinance No. 3054
22
Councilmembers felt it helpful to at least be informed at the time such a big purchase
is going out for bid. After further discussion, Councilman Campbell moved to
authorize the Fire Department and Equipment Services to advertise for bids for
the new medic unit. Councilman Hulett seconded the motion, which carried
unanimously.
Councilman Wiggins moved to accept the Consent Agenda to include: 1) Council
minutes of the June 6, 2000 regular meeting; 2) Check Register - June 14, 2000 -
$1,021,496.93. Councilmember Erickson seconded the motion. Councilman
Campbell offered a correction to Page 5 of the minutes in that Harold Brislin's name
should be corrected to "Brisbin". All Councilmember:s voted in support of the
motion, with the exception of Council members Hulett arid Erickson, who..abstained
from voting on the minutes of June 6, 2000 due to absence from that meeting.
Because abstentions are counted as affIrmative votes, the motion carried
unanimously. '
.
Councilman Campbell attended the team-building conference sponsored by the County
for those involved in the salmon recovery effort; consideration is being given to
forming a regional group for the Peninsula, and Councilman Campbell outlined the
benefit of working together in the area.
Councilman Campbell reported that he met with the Public)nformation Officer for the
Olympic Air Pollution Control Authority regarding a presentation to City Council about
burning regulations. Fire Chief McKeen advised the Council that it is likely this
presentation will be made in August.
Councilman Wiggins reported receiving a call from Carl A~exander about not receiving
an opinion card on term limits. Clerk Upton informed the Council that the cards must
be manually inserted into each billing envelope and, thus far, about 30 customers have
been missed. She asked that anyone not receiving a card contact her so that one can be
mailed to the customer. The term limit cards will continue to be sent out with the utility
bills throughout the month.
Mayor Doyle reported welcoming the State Transportation Commission, who held a
hearing on June 7, 2000, in the Council Chambers. Manager Quinn presented a letter .
to the Commission on Port Angeles transportation needs, including current projects such
as the 8th Street bridge replacement and the Lauridsen Boulevard! Airport Road
realignment. He mentioned that staff had done a good job putting together historical
photographs from 1914 when the wooden retaining wall was built on Highway 101 just
above the Red Lion.
Councilman Wiggins introduced the subject of the Forest Service roadless plan and an
upcoming hearing on the matter this week. He had prepared a letter to the Editor,
copies of which had been provided to the Council. Councilman Wiggins felt it
inappropriate for the President to set aside additional acreage of the forest, as such a
decision should be left to Congress. After further discussion, Councilman Wiggins
moved to send a letter opposing the additional designation of roadless and
wilderness areas. Councilmember McKeown seconded the motion, which carried
unanimously.
Mayor Doyle attended the Cascadia Mayors Conference in Seattle on June 9, 2000,
which he found to be informative. The main issues were housing and economic
development.
Ordinances Not Requiring Public Hearings
Amendment to Civil Service Ordinance and Rules/Regulations
Mayor Doyle reviewed the information provided by the Human Resources Manager
regarding an amendment to the Civil Service Ordinance and Rules/Regulations.
Manager Quinn noted that excluding the Police Chief from the classes covered by Civil
Service does not deny the position the same rules and regu1!tions that are covered in the
City's Personnel Manual. Manager Quinn would like to move ahead in the selection
process for a new Chief of Police, and this amendment would give greater flexibility in
the selection process. He noted that the selection process wbuld involve the community
and the Police Department. The.Civil Service Commission expressed support for the .
amendment. Manager Quinn added that Mr. Clark, Teamster Representative, was in
attendance at the Commission meeting, as was the Union Steward. Mayor Doyle read
- 2-
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.
CfIY COUNCn..MEEI1NG
June 19, 2000
Amendment to Civil
Service Ordinance and
RuleslRegulations
Ordinance No. 3054
(Cont'd)
the Ordinance by title, entitled
ORDINANCE NO. ~
AN ORDIN^~c;J~qfthe City of Port Angeles, Washington
. removiiig the position of Police Chief from the classified
civil service and amending Ordinance 2410 as amended and
Chapter 2.22 of the Port Angeles Municipal Code.
Councilmember McKeown moved to adopt the Ordinance as read by title.
Councilman Hulett seconded the motion, which carried unanimously.
Mayor Doyle continued by reviewing the proposed amendment to the Civil Service
RuleslRegwatioDS as provided by the Human Resources Department. He then read the
Resolution by title, entitled '
RESOLUTION NO. 7-00
A RESOLUTION of the City of Port Angeles, Washington,
amending the rules of the Civil Service Commission by removing
the position of Police Chief from the Classified Civil Service.
Councilmember Wiggins moved to pass the Resolution as read by title.
Councilman Campbell seconded the motion, which carried unanimously.
Travel Policy Revisions
Resolution No. 8-00
Resolutions Not Requiring Public Hearings
1. Travel Policy Revisions
Mayor Doyle reviewed the information provided by Finance Director Ziomkowski on
the proposed Travel Policy revisions and read the Resolution by title, entitled
RESOLUTION NO. 8-00
A RESOLUTION of the City of Port Angeles,
Washington, amending the Personnel Policies and
Procedures by revising the tuition reimbursement,
travel,.,and vehicle use policy.
DirectorZiomkowski summarized the changes being made in the travel policy.
Councilman Campbell agreed that the travel expenses should be doubled from $750.00
to $1500.00; however, he suggested that travel expenses are planned for and approved
in the budget and should not be put before Council. Discussion ensued, with
Councilmembers expressing opposing sentiments on whether travel expenses should
be approved by the Council. It was noted that all travel expenses are reflected in the
check list. Councilman Wiggins moved to pass the Resolution as read by title.
Councilmember Erickson seconded the motion, which carried unanimously.
Other Considerations
None.
INFORMATION:
City Manager's Report: Manager Quinn reported a majority of the Council will be
attending the A WC 2000 Annual Conference in Spokane, June 21 II - June 23M.
In the Information Agenda, the Council received an update on the status of the GWI
determination, as well as the Lauridsen BoulevardlEdgewood Drive Airport Project.
Manager Quinn also presented Council with a letter from the City of Forks in support
of the lJnisys Concept Project Councilman Campbell noted that the City has targeted
$90,OOOJor the Lauridsen Boulevard Project. Because the project costs have increased,
he queried as to whether the City's share would increase as well. City Engineer
Kenworthy replied in the affmnative, noting the City would be submitting a request to
the Transportation Improvement Board to fund the additional project costs.
The Council was informed of the re-signing of the Carnegie Parking Lot to limit
parking to 3 hours or permit parking in designated areas.
- 3 -
23
CITY COUNCIL MEETING
June 19, 2000
PUBLIC HEARINGS - None.
QUASI-JUDICIAL:
PUBLIC HEARINGS -
OTHER:
Capiml Facilities PlaW
Transportation
Improvement Program
Resolution No. 9-00
Comprehensive Plan
Amendments
CPA 00-01 Lund
24
1. Capital Facilities Plan/Transportation Improvement Program
Mayor Doyle reviewed the information provided by Public Works & Utilities Director
Cutler regarding the Six- Year Transportation Improvement Program. Mayor Doyle
continued the public hearing at 7:00 p.m. :
Gary Gleason, 2211 East 7th Avenue, representing the City's Non-Motorized Advisory
Committee, thanked Council and smff for putting the Committee's items on the list of
projects. The Committee would like Items 18, 26, 27, 50 & 52 to have a higher priority
as far as implemenmtion. Mr. Gleason noted that, as the Waterfront Trail progresses,
there will be a need to mainmin facilities in relation to this trail such as the actual trail
and restrooms. It was recommended to Parks & Recreation that there be a coordinated
use of volunteers to mainmin trails. He noted that Clallam County is working on a
Trails Advisory Committee for such efforts, and Mr. Gleason urged a cooperative effort
between the Parks Department and the Port of Port Angeles to work together to
mainmin trails for public use.
There was no further public testimony, and Mayor Doyle closed the public hearing at
7:08 p.m. Mayor Doyle read the Resolution by title, entitled
.
RESOLUTION NO. 2:QQ
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, adopting the Six-Year Transportation Impr{)vement
Program (TIP) for 2001-2006.
Councilman Campbell moved to pass the Resolution as read by title.
Councilmember Erickson seconded the motion, which carried unanimously.
Director Cutler noted that in the 3n1 paragraph of Resolution 9-00 after the words City
Engineer add, "and as atmched hereto as Exhibit A".
2. Comprehensive Plan Amendments
Mayor Doyle reviewed the information provided by Planning Director Collins
regarding the Comprehensive Plan Amendments for 2000. Councilman Hulett asked
the City Attorney ifhe was allowed to participate in the public hearing since he was not
in attendance at the last meeting, to which Attorney Knutson responded in the
affmnative as this was a legislative item. '
Mayor Doyle noted the three proposed Comprehensive Plan amendments 00-01, 00-02,
and 00-03, and he continued the public hearing at 7:15 p.m. There being no further
public testimony, Mayor Doyle closed the public hearing at 7: 15 p.m. It was noted that
CPA 00-01 included.1 0 fmdings instead of 9. Councilman Hulett asked smff if the
proposed density change in Amendment 00-03 would affect the sewer line capacity.
City Engineer Kenworthy replied there would be enough sewer capacity for the
proposed amendmentS. Mayor Doyle suggested the amendments be discussed in
numerical order.
.
2.a.
Mayor Doyle reviewed the information provided by Director Collins regarding
the proposed amendment to change the area along the west side of Race Street
between 5th and ~ Streets from Medium Density Residential to Commercial.
Councilman Wiggins questioned the difference between this amendment and
the Jim Reed! Race Street amendment. Councilman Campbell replied that Mr.
Reed came to the Planning Commission prior to smrting his project. The
applicants for the current proposed amendment placed a business in a
residential area prior to getting the proper approval, the substantial difference
being in the approach of the developers. There was also not the same
opposition by the public in the Jim Reed develoRrnent as there was with the
Lunddevelopment. Councilmember McKeoWn voiced disapproval of
changing a residential area into a commercial area. Councilman Wiggins
. moved to deny CPA 00-01, citing Findings 1 - '0 and Conclusions A - E,
as set forth in Exhibit " A" which is attached ~o and becomes a part of
these minutes. Councilman Hulett seconded the motion, which carried .
unanimously.
-4-
-- - - ------- ----------,~f4~~'f:,~-~'~7~;,;-;t~~.~~'?~~:s';;,;-~
CPA 00-02 City of Port
Angeles
Ordinance No. 3055
.
CPA 00-03 Morningview
Development
Ordinance No. 3056
.
Break
INFORMATION:
(Cont'd)
.
Hurricane Ridge Winter
Sports Education
Foundation
2.b.
CITY COUNCILMEEI1NG
June 19, 2000
Mayor.Doyle reviewed the information provided regarding the proposal to
allow an exception to the maximum residential density of 43 units per acre for
the conversion of existing motel or hotel units to residential units. Mayor
Doyle read the Ordinance by title, entitled
. 'ORDINANCE NO. ~
2.c.
AN ORDINANCE of the City of Port Angeles, Washington,
amending Ordinance 2818 as amended and the Comprehensive
Plan by allowing a greater density for existing motel or hotel
units in the High Density Residential (HDR) land use category.
Councilman Hulett moved to adopt the Ordinance as read by title, citing
Findings 1-12 and Conclusions A - F, as set forth in Exhibit "B" which
is attached to and becomes a part of these minutes. Councilman Wiggins
seconded the motion, which carried unanimously.
Mayor Doyle reviewed the information on the proposal to change the
Comprehensive Land Use Map designation of an area south of Lindberg Road
and east of Golf Course Road from Low Density Residential (LDR) to High
Density Residential (HDR). Mayor Doyle read the Ordinance by title, entitled
ORDINANCE NO. ~
AN ORDINANCE of the City of Port Angeles, Washington,
amending Ordinance 2818 as amended and the Comprehensive
Plan by revising the land use designation for a small area south
of Lindberg Road and east of Golf Course Road from Low Density
Residential (LDR) to High Density Residential (HDR).
Councilmember Erickson moved to adopt the Ordinance as read by title,
citing Findings 1 .. 17 and Conclusions A - H, as set forth in Exhibit "C"
which is attached to and becomes a part of these minutes. Councilmember
McKeown seconded the motion, which carried unanimously.
Mayor Doyle noted that tWo Planning Commissioners did not support this
proposal due to the proximity of a future alternate cross town route alignment.
Brad Collins replied that the Heart of the Hills parkway or an alternate route
for 101 has been inJhe planning stages. With the passage ofI-695 that plan
has been shelved. The BP A power lines go through the southern portion of
this proposed site. It is not likely that the future alignment will be exactly
adjacent to or underneath the power lines. There was a concern about this
property location because of close proximity to the BP A power lines. The
rnajority of the development relating to this proposal would be on the north
side of the power lines adjacent to Lindberg Road, which would leave the
portion south of the power lines available for a possible future realignment
route.
Mayor Doyle raised the issue about the width of Lindberg Road relating to
future development and if there should be an easement left for a certain
number of feet. City Engineer Kenworthy replied that Lindberg Road is a 60
foot right-of-way. Mayor Doyle inquired as to putting a condition on this
amendment to allow for an easement in case of possible need for space for a
realignment. The City Attorney replied that it would not be appropriate to
place a condition on a Comprehensive Plan amendment. A vote was taken on
the motion, which carried unanimously.
Mayor Doyle recessed the meeting for a break at 7:40 p.m. The meeting reconvened
at 7:55 p.m.
City Manager's Report
Manager Quinn rnade a correction to the memo on the Hurricane Ridge Winter Sports
Education Foundation wherein the recommendation is to affIrm policy 'direction' to
staff. Manager Quinn welcomed Mr. Steve Oliver, President of the Hurricane Ridge
Winter Sports Education Foundation, as well as County Commissioner Carole
Boardman, who was present in support of the Hurricane Ridge proposal.
- 5-
25
CITY COUNCIL MEETING
June 19, 2000
Hurricane Ridge Winter
Sports Education
Foundation (Cont'd)
ADJOURN TO
EXECUTIVE SESSION:
26
Mr. Oliver introduced Roger Oakes, Carol Johnson, and Bob Allman, who were in
attendance on behalf of the Hurricane Ridge Winter Sports Education Foundation. Mr.
Oliver previously made a presentation to the County Commissioners which was
positively received. He advised the Council that National Park Concessions, Inc.,
currently operates the concessions at the Hurricane Ridge Lodge. The existing .
concession comes up for renewal in 2002, and the Hurricane Ridge Winter Sports Club
would like an opportunity to operate the concessions for the Lodge. Safety and
maintenance improvements can be made to the existing alpine area, the lodge can be
opened longer during the year, and the road can be opened longer. The entity best
capable of facilitating this proposal would be a Public Development Authority. Because
the operation would take place outside City boundaries, an interlocal agreement
between the City and the County would be required. Mr. Oliver felt this would be an
opportunity for everyone to work together in the interest of growing tourism. He asked
for the Council's support in finalizing a proposed Ordinance and Charter to pursue the
Public Development Authority.
Discussion followed, with the Councilmembers speaking in support of the proposal.
Mayor Doyle raised the issue of financing the proposal, and Mr. Oliver noted that the
organization is making plans for fund-raising and formulating a business plan.
Councilman Hulett inquired as to the approval process for awarding the concession
contract, and Mr. Oliver responded that a committee is appointed to forward a
recommendation for the award. The process consists of local participation, as well as
participation from Washington D.C. Councilman Wiggins moved to affirm policy
direction to staff to work with the Foundation and Clallam County to effect the
. formation of a PDA for said purpose and bring back the required documents when
ready. Councilmember McKeown seconded the motion, which carried
unanimously.
Mayor Doyle interrupted the City Manager's Report to note that, at the last meeting, a
public hearing on the Maverick Development was continued. Mayor Doyle asked the
City Attorney for direction. Attorney Knutson replied that the matter was not a public
hearing but an appeal, which would have been a closed record appeal. He added that
the Planning Commission did grant the parking variance as modified, so there would
be no need for further action by the City Council.
City Manager's Report (Cont'd)
Manager Quinn referred Council to the Mid- Year Status Report on the 2000 Goals. He
indicated the City is in good fiscal shape, and he discussed promoting quality municipal
services, improving governmental relations, and developing City facilities,
infrastructure and programs. Manager Quinn mentioned items in the goals and
objectives list that are italicized as items that have not been completed. Councilman
Wiggins was pleased with the status report and would like to see a time schedule for
certain projects, such as the convention center proposal. Manager Quinn replied that
an RFP is being developed, and the City should have completion by the end of the year.
Manager Quinn suggested taking initiatives to create more revenue sources for the City
of Port Angeles. Councilman Wiggins expressed concern about the rising year-to-date
jail costs, and he inquired if there was a budget limit for jail expenses. Manager Quinn
responded there is a budget for jail expenses, and staff is working to determine reasons
why the City is experiencing such an increase. Attorney Knutson noted that, since
1997, the City has been responsible for payment of jail costs. Previous to 1997, jail .
costs were rising, and the criminal code was repealed to keep costs down. He cited one
of the reasons the numbers are up is due to citizens being on probation and then
violating the terms and being incarcerated. He indicated that staff is cooperating with
the County on electronic home monitoring to keep jail costs down. It was noted that
revenues from the Courts are not reflected.
.
Councilman Campbell noted that the United Way of Clallam County report provided
useful data on the community.
Mayor Doyle mentioned that the State Legislature has changed the rules for bicycle
usage of sidewalks, and that bicycles are allowed on sidewalks. Acting Police Chief
Riepe indicated it is not legal to ride a bicycle on sidewalks in a business area but is
legal on residential streets.
None.
.
- 6 -
.
.
.
-'~~~~:f!;'~~~~.!.f'~~~~i!'?'f:;1.~,'" ,,i:.i~~f~~'
~!~ "
ADJOURNMENT:
The meeting was adjourned at 8:45 p.m.
Becky J. Upton, City Clerk.,
.....
- 7 -
CITY COUNCll..MEETING
June 19, 2000
Larry Doyle, Mayor
27
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28
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DATE:
To:
FROM:
SUBJECT:
I20RT}\.NGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
,-
July 5, 2000
MAYOR DOYLE AND CITY COUNCIL
Glenp A. Cutler, Director of Public Works and Utilities ~~
Request for Travel in Excess of $1 ,500.00.
Summary: The City is required by DOE to submit quarterly and annual Groundwater Monitoring
Reports for the Landfill. Currently this task is accomplished by Parametrics, Inc., our landfill
consultant. . The WWTP Supervisor, after training, will be able to perform this task. The required
training is available in San Francisco, California, and will cost $2,619.20. Performing this function
in-house will save approximately $22,000.00 annually.
Recommendation: Authorize the Wastewater Treatment Plant Supervisor to attend the
trainin course on Groundwater Pollution and H drolo in San Francisco.
(
Background / Analysis: The City is required tosubmit to DOE, quarterly and annual reports on
the Landfill Groundwater Monitoring system. These reports are currently being prepared by
Parametrics, Inc., our landfill consultant, for an annual cost of $22,000. We will be required to
monitor the groundwater and file these reports for many years after the Landfill closes. The City
could prepare the reports in-house by utilizing the expertise of Jeff Young, the ,Wastewater
Superintendent. Chris Mathews of DOE would approve Jeffbased on his experience and consider
him qualified to interpret the testing'results if he takes a Groundwater Pollution and Hydrology
Course. The course is taught in San Francisco, California, and is offered annually. The funding for
this course would come from the amount we budget annually for the landfill consultant. The
expenses for the course are as follows.
Registration $1,295.00
Airfare $ 346.00
Lodging $ 718.20
Meals $ 230.00
Miscellaneous $ 30.00
.
N:\PWKS\WWATER\SFtravel.wpd [1/14/00]
29
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:1.
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30
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DATE:
To:
FROM:
SUBJECT:
FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
July 5, 2000
MAYOR DOYLE AND CITY COUNCIL
Brad Collins, Planning Director ~
Highland Courte Conditional Use Permit Appeal
Summary: The City Council needs to consider two appeals filed as a result of a decision to
approve a private chemical dependency treatment center in a residential location. This will be a
closed record proceeding with a representative of each of the parties making oral legal arguments~
The Council's decision will be based on the Planning Commission's public record, and there will
be no additional public testimony.
Recommendation: It is recommended that the City Council. set a special meeting date for
July 25, 2000, to consider the two appeals.
Background I Analysis:
Following several public hearings, at a special meeting conducted on May 31~ 2000, the Planning
Commission approved a conditional use permit to allow a private chemical dependency treatment
center to be located in a Residential High Density zone. On June 14,2000, the City received two
appeals of that decision. An appeal of the decision was filed by a neighborhood group, and a second
appeal was filed by the applicant regarding two of the conditions of approval.
Per the State Regulatory Reform Act, the Port Angeles Municipal Code provides for appeal of
actions taken by the Planning Commission to be heard by the City Council at a closed record
hearing. No new testimony will be heard, and the meeting would not be a public hearing. Only
parties to the appeal would provide oral legal argument to the Council based. on the record
established during the Planning Commission hearing.
Appeals of this type must be considered within sixty days of the appeal filing, unless the parties
agree to an extension. Given the extent of the material and the interest in this issue, staff suggests
that the City Council consider the appeal at aspecial meeting and recommends July 25,2000, as the
meeting date.
Staff will be available for questions.
G:\CNCLPKT\PLANNING\HIGHLAND
31
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32
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~ORTANGELES
WAS H I N G TON, U. S. A.
..
CITY COUNCIL MEMO
DATE:
July 5, 2000
To:
MAYOR DOYLE AND CITY COUNCIL
Becky J. Upton, City Clerk/Management Assistant rtJ;
Appointments / Reappointments to City Boards, Commissions & Committees
FROM:
SUBJECT:
Summary: It is time to consider making certain reappointments to City Boards, Commissions,
and Committees. In addition, a recommendation has been forwarded to the City Council to fill a
vacancy on the Utility Advisory Committee.
Recommendation:
Set forth below.
Utility Advisory Committee: The at-large position on the Utility Advisory Committee was vacated
by the untimely death of Bill Myers. Applications to fill this position were submitted by Mark
Wilson and Allan Bentley, both of whom were interviewed by Utility Advisory Committee Chair
Campbell, Mayor Doyle, and Councilman Williams. Copies of the applications are attached for your
information. The recommendation forwarded to the City Council is that Allan Bentley be
appointed to the Utility Advisory Committee for the unexpired term ending February 28, 2002.
Law Enforcement Advisory Board: With the recent adoption of the Ordinance changing term
commencement dates, the terms for two members of the Law Enforcement Advisory Board expired
as of February 29, 2000. Rod Anderson and Chuck Lisk have ably served on the Advisory Board
and have expressed an interest in continuing their membership. The recommendation forwarded
to the City Council by the Law Enforcement Advisory Board is that Rod Anderson and Chuck
Lisk be reappointed to the membership of the Law Enforcement Advisory Board for the
period, March 1, 2000 - February 29, 2004.
Downtown Forward Executive Committee: Appointments to the citizen-at-Iarge positions on the
Downtown Forward Executive Committee were for two-year staggered terms. With the change in
t~rm commencement dates, it is necessary to make reappointments for those positions expiring this
year. It is the recommendation of Councilmembers McKeown and Williams that Jim
Haguewood, Karen McCormick, and Vicci Rudin be reappointed to the membership of the
Downtown Forward Executive Committee for the period, March 1, 2000 - February 28, 2002.
33
Mayor Doyle and City Council
July 5, 2000
Page Two
.
Economic Development Steering Committee: The Economic Development Steering Committee
(port Angeles Works!) was appointed in June, 1998, for a one-year term of office. Since that time,
however, ordinances have been adopted to stagger the terms of the lay members of the committee
and to change the term commencement date to March 1. The Council representatives serving on this
Committee are Councilmembers Campbell, Hulett, and Williams. After discussion with staff, it is
recommended that Randy Johnson and Karen Rogers be reappointed to two-year terms for
the period, March 1, 2000 - February 28, 2002. Further, it is recommended that Karen
McCormick and Mac Ruddell be reappointed to three-year terms for the period, March 1,
2000 - March 28, 2003. There is one vacancy for a lay member on the committee, and it is
anticipated this position will be :filled at a later date for a one-year term of office.
Lodging Tax Advisory Committee: Members of the Lodging Tax Advisory Committee are
appointed to one-year terms. Also due to the change in term commencement dates, consideration
should be given to the reappointment of the entire committee. Councilmembers Wiggins and
Campbell serve on the Lodging Tax Advisory Committee, and they are forwarding a
recommendation that the current members of the Lodging Tax Advisory Committee be
reappointed for the period, March 1, 2000 - April 28, 2001. The remaining members of the
Committee are: Zoe Bayton, Carol Griffith, Jim Haguewood, Patty Hannah, Bob Harbick, John .
McCullough, David Morris, Steve Oliver, and Bill Rinehart.
Parks. Recreation & Beautification Commission: There are currently two vacancies on the Parks
& Recreation Commission. Applications are presently being submitted for consideration and,
because the Commission is on a summer hiatus, it is likely a recommendation will be forthcoming
in the fall.
Attachment
.
34
'~:r"l~i~':!;f:~;':;'f)~~~'-o:"7;>- '. ~:'-f~'f~'J~ft:;;~jK;~~i'f;-
.
'....'.( "".'"
,. ,
,;. .
"
fO)UlU\YJm~
lJl) JtI I 9 200J l!U
~ORT.ANGELES
WAS H I N G TON, U. S. A.
CITY OF PORT ANGELES
CITY CLERK
Application for Appointment to a Board, Commission, or Committee
Board, Commission, or Committee to which y()u are seeking appointment
Co ; \.: e
Board or Commission Full Name
Board or Commission Full Name
.
Applicant Name and General Information
~A~ A \1~\~oJ
First MI Last
"1.o~ Mo\-OR A.~\\ ){;;
"
Home street address
Ci:'O~ I\"\O~~~J ~~;~\fo.1
J\\\ -~"~5
~~::,u~
Zip Code
Home phone number
4\1"lo~qlD
Work phone number
Certification and Location Information Circle one
Are you currently a City employee? Yes ~ Are you a citizen of the United Stat~s? ~NO
Are you a City resident? ~ No Do you own/manage a business in th~ City? Yes ~
Do you hold any professional licenses, registrations or certificates in any field (list below)? ~ No
.)~\~~1~ S~urU\ ~ec;;\~\.J~rl~~\.I?a.JC&*5';.Uruf ?~fe;E\: i?~~On..E" ""~'E\ \.JE\d~J.~.
~~~O~~~ "
Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so,
please explain:
.
In compliance with the American Disabilities Act, if you will need special accommodations because of a physical
limitation, please contact the City Clerk, 417.4634, so appropriate arrangements can be made.
~ app:l::-. - "~. "f.J-;/g-OO (OVER)
~QQ ti.WI-.
35
Work Experience
List most recent experience flTst (or elaborate on a resume if you prefer)
1.~~)..\ ~~(:';c~.. / Bc';i'\F'2 ~.J.nR.. \!tllc:r;( - ~~-d- .
Employer. .; ( Your Title From (MN) To (MIY)
s.J:'E: O~~~f)'~( ~A;~~p..~.E; n~ ~~A",^ ?\AJ.1-) ?OWE""&? \:\o~E"
Brief ~b description N\~ \\ wr<i~h* .
2. \\w..~~\~~t E"~C'~~ t'I~",-\ ~k~~ \1:/)105 \0/q~
Employer i our Title From (;tV) TJ(MiY)
Co~~~cwc:t~o...\ t>~ \~c;..~\A.\ ~~(wE\A~,"\a a\-A1OO~ Uu...~ ~€~~
Brief job description' ",
3.A.&~~C S-#kc'6k y...l~< 'kb1':\S.
Employer . Your Title FJ.m (M/Y) Th' (M/Y)
A...\.~t!"~~1A. <\(~~~a. ...) w.~~(LJ T'D~ \"'\otlk.\...\(\.J ~~~C'H'{.\-,,.j
Brief job description
Graduated?
.
Yes No
3.
Institution/Location
Credits eamedlMajor area of study
Graduated?
Charitable, Social, and Civic Activities and Memberships
List major activities you have participated in during the last five years
,
1.
Organization and location
Group's purpose/objective
# of members
Brief description of your participation
2.
Organization and location
Group's purpose/objective
# of members
Brief description of your p~~
~~\1~~ ~
Applicant. . nat .
---
\5 Tu~€ ~~
Date
.
Submit completed forms to: Office of the City Clerk, CitY'ofPort Angeles, 321 E. 5th Street, P. O. Box 1150,
Port Angeles, Washington, 98362 '. 1/99
36
.
<>
fD)~@U\l'l~~
till JUN - 5 2000 ~
FORTANGELES
WAS H f N G TON. U. S. A.
ciTY OF PORT ANGELES
CITY CLERK
Application for Appointment to a Board, Commission, or Committee
Board, Commissi~n, or Committee to which you are seeking appointment
.L-LUQ~ ~~. ~.llIYl~D
Board or Commissi Full Name
Board or Commission Full Name
Board or Commission Full Name
Applicant Name and General Information
w.
Allan
MI
Bentley
Last
First
610 Milwaukee Drive
. Home street address
Port Angeles
WA 98363-1419
State Zip Code
City
360-457-1816
Home phone number
1=;i'lTnP
Work phone number
Certification and Location Information Circle one
Are you currently a City employee? Yes~ Are you a citizen of the United States?@ No
Are you a City resident? @ No Do you own/manage a business in the City? yes@
Do you hold any professional licenses, registrations or certificates in any field (list below)?@ No
CaP r. tT dp-siqni'ltion lChi'lrtp-rp-d Pro~erty & Casualty Underwriter}
Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? ff so,
please explain: None
.
In compliance with the American Disabilities Act, if you will need special accommodations because of a physical
limitation, please contact the City Clerk, 417-4634, so appropriate arrangements can be made.
(OVER)
37
Work Experience
List most recent experience first (or elaborate on a resume if you prefer)
1. Insurance Consulting
Employer
Ownt:>r
Your Title
O~Tnh~r '9R7 tn rrQ~~nt
From (M/Y) To (M/Y)
.
Perform expert witness testimony and consulting on Property & Machinery Ins.
Brief job description
2. Marine"c.Officp. of Ampri (';F, Vi ('t:>' Prt:>~i nt:>nT
Employer Your Title
In charge of Boiler & Machinery Insurance
5lO'rT~ml-o.~r 1994 to OC'tober 19S7
From (M/Y) To (M/Y)
worldwide and Property for U.S. & Canada
Brief job description
3. Continental Insurance Co.eN.Y.) Asst. Vice President
Employer Your Title From (M'Y)
June 1979 to Sept 1984
To(M/Y)
In charge of Boiler & Machin~ry Ins. (US. & Canada) and Larqe Risk Property
Brief job description
Education
List most recent experience frrst
I~PCU- American institute of
Institution/Location
received designation CPCU
Property & Liabilitv Underwriters
Credits eamed/Major area of study
Yes No
Yes
Graduated?
2. Universitv of Kansas - BS
Institution/Location
Major in Industrial Management
in Business Administration
Credits eamedlMajor area of study
Yes No
Yes
Graduated?
.
Yes No
3.
Institution/Location
Credits earned/Major area of study
Graduated?
Charitable, Social, and Civic Activities and Memberships
List major activities you bave participated in during the last five years
LPort Anqeles.Business Association~-BusinpssdpvP'npmp.nr
Organization and location . Group's purpose/objective
Vice Pr~sident and currently president
Brief description of your participation
2.Clallam County Republican Party to elect Reublicans to Public Office several thousan
Organization and location Group's purpose/objective # of members
hh
# of members
Treasurer and then Chairman for 4 years
~
f
Applicant Signature
.
Submit completed forms to: Office of the City Clerk, City of Port Anaeles, 321 E. 5th Street, P. O. Box 1150,
Port Angeles, Washington, 98362 1/99
38
.
.
.
DATE:
To:
FROM:
SUBJECT:
.,'-..~- ,:,"'~~~:,'Y?;,:'L:'",;,i'{;f'f!."-:';', ':_" "~" ""-i>A/i; '~~~*0::f;; 't,;,;,.
~ORT ANGELES
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
July 5, 2000
MA YOR DOYLE AND CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities J~ v-.v
Contract with Washington State Department of Transportation (WSDOT) for
Bridge Inspections.
Summary: The Eighth Street bridges require inspection on a biennial basis. WSDOT will
perform the Eighth Street Bridge inspections, for the year 2000, at no cost to the City. In the past
the City was required to pay a portion of the charges. To receive this service at no cost, the City
must enter into a Bridge Inspection Agreement for work by State Forces.
Recommendation: Authorize the Mayor to sign the Bridge Inspection Agreement for the
Ei hth Street Brid e Ins ections to be erformed b the WSDOT.
Background / Analysis: The City inspects all bridges within the City on a biennial basis except
for the Eighth Street Bridges. The City does not have the specialized equipment or manpower
required to inspect the Eighth Street Bridges. The City contracts with the WSDOT Bridge
Preservation Division (BP) for the inspection of the Eighth Street Bridges. WSDOT considers
these inspections high cost inspections for our agency because they require three inspectors and
the use of the Under Bridge Inspection Truck (UBIT). Under previous agreements with WSDOT,
eighty percent of the inspection cost has been borne by BP. The City's share of the 1998 UBIT
inspection was $4,724.40.
Because of a change in WSDOT funding, this year the bridge inspections will be completed at no
cost to the City provided the City Council will, as in previous years, enter into an inspection
agreement with WSDOT.
The City Attorney has reviewed the agreement.
Attach: Agreement
G:\EXCHANGE\PWKS\INSPCONT. WPD
39
~
y.
Washington State
Department of Transportation
Organization and Address
Bridge Inspection
Agreement
Work by State
City of Port Angeles Public Works
321 E 5th / P.O. Box 1150
Port Angeles, W A 98362
Agreement Number
GCA - 2166
Attachment
Memorandum of Understanding (MOU)
This AGREEMENT is made and entered into this day of ,
by and between the State of Washington, Washington State Department of Transportation (WSDOT), acting by and
through the Secretary of the Department of Transportation, under virtue of RCW 47.28.140 (hereinafter "STATE"), and
the above named city (hereinafter "CITY").
In this AGREEMENT an agency designated the CITY is an incorporated area within the boundaries of a COUNTY
with a population of 5,000 or more, and a SMALL CITY is an incorporated area in a COUNTY with a population of
less than 5,000. A LOCAL AGENCY includes the COUNTY and any CITY or SMALL CITY within it.
NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
I
GENERAL
This AGREEMENT outlines the terms of High Cost
Bridge Inspection of LOCAL AGENCY Bridges
performed by the STATE. High Cost Bridge Inspections
are Fracture Critical (F/C), Underwater (UIW), or
inspections requiring an Under Bridge Inspection Truck
(UBIT).
The STATE as agent, acting for and on behalf of the
CITY, or in conjunction with the CITY, shall perform
High Cost Bridge Inspection work at no cost to the
CITY. The High Cost Bridge Inspection work shall be
performed at frequencies recommended in Chapter 3
of the Washington State Bridge Inspection Manual (M
36-64) and shall be' performed as described in the
attached Memorandum of Understanding between
WSDOT Highways and Local Programs and the
Environmental and Engineering Service Centers.
40
When an area within a county or city incorporates a'
becomes a SMALL CITY, the COUNTY shall assume
routine bridge inspection responsibilities for the newly
created SMALL CITY.
As the above described work is required on a routine
basis, this AGREEMENT shall remain in effect for twelve
years, at which time the agreement may be renewed in
writing. This AGREEMENT may be terminated in writing
at any time by either the CITY or the STATE. At least
thirty days written notice shall be given for renewal or
termination.
If any terms or provisions of this AGREEMENT are
determined to be invalid, such invalid term or provision
shall not affect or impair the remainder of the
AGREEMENT, but such remainder shall remain in full
force and effect to the same extent as though the invalid
term or provisions were not contained in the
AGREEMENT.
.
,~:~,~\~;~~;}';~y,~:<
j
II
SINGLE AUDIT ACT
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The STATE is recipient and the CITY is asubrecipient
of federal funds for the responsibilities outlined in this
AGREEMENT. The CITY, as a sub recipient of federal
funds, shall adhere to the federal Office of
Management and Budget (OMB) Circular A-133 as well
as all applicable federal and state statutes.. and
regulations. A subrecipient who expends $300,000 or
more in federal awards from all sources during a given
fiscal year shall have a single or program-specific audit
performed for that year in accordance with the
provisions of OMB Circular A-133. Upon conclusion of
the A-133 audit, the CITY shall be responsible for
ensuring that a copy of the report is transmitted
promptly to the STATE.
Federal funding shall be in accordance with the
Transportation Equity Act for the 21st Century (TEA
21), as amended, and Office of Management and
Budget circulars A-102, A-87, and A-133.
.
III
AVAILABILITY OF RECORDS
All records in support of all costs incurred and actual
expenditures kept by the CITY are to be maintained in
accordance with local government accounting
procedures prescribed by the Washington State
Auditor's Office, the U.S. Department of
Transportation, and WSDOT. The records shall be
open to inspection by the STATE and federal
government at all reasonable times and shall be
retained and made available for such inspection for a
period of not less than three years from the final
payment of any federal aid funds to the CITY. Copies
of said records shall be furnished to the STATE and/or
federal government upon request.
.
:.{;e"f~~1c':'i~:'i~~~~gt
IV
PAYMENT AND REIMBURSEMENT
If a scheduled inspection is missed or delayed by the
STATE, the inspection will be rescheduled at no cost to
the CITY. If a scheduled inspection is missed or severely
delayed by the CITY, any additional costs will be the
responsibility of the CITY, which shall make appropriate
reimbursement to the STATE. The CITY shall be
responsible for the costs of all flagging and traffic control
necessary for High Cost Bridge Inspections.
V
BILLING
Billing by the STATE or the CITY shall not occur more
than once a month.
The CITY may submit vouchers to the STATE in the
format prescribed by the STATE for those costs incurred
that are directly attributable to work done under this
AGREEMENT. Expenditures by the CITY for general
administration, supervision,. and other overhead shall not
be eligible for federal participation.
The CITY agrees that. if payment or arrangement for
payment of any of the STATE's billing for additional costs
due to delayed or missed inspections caused by the CITY
is not made to the STATE within 45 days after the CITY
has been billed, no additional federal project funding will
be approved until full payment is received unless
otherwise directed by the Assistant Secretary for
Highways and Local Programs.
41
VI
INDEMNIFICATION AND HOLD HARMLESS
The CITY shall indemnify and hold the STATE and its
officers, agents and employees harmless from, and shall
process and defend at its own expense, all claims,
demands, suits.at law or equity, penalties, losses, or costs
{hereinafter "claims"} arising in whole or in part from the
CITY's negligence or breach of its obligations under this
AGREEMENT to the fullest extent permitted by law and
subject to the limitations provided below. The CITY's duty
shall include reasonable attorneys' fees, court costs and
all other claim-related costs, including any costs
associated with enforcing this provision.
The CITY's duty to indemnify the STATE shall not apply to
claims based solely upon the conduct of the STATE and
its officers, agents and employees. If the claims are
caused by or result from the concurrent negligence of (a)
the CITY's officers, agents and employees, and {b} the
STATE's officers, agents and employees, the CITY's duty
to indemnify shall apply only to the extent of the
negligence of the CITY or its officers, agents and
employees.
The CITY's relation to the STATE shall be at all times as
an independent contractor. For purposes of this
indemnification duty, the CITY specifically waives any
immunity that may be granted it under the state industrial
insurance law, Title 51 RCW. This waiver was mutually
negotiated by the parties to this AGREEMENT.
VII
RIGHT OF ENTRY
The CITY hereby grants and conveys to the STATE tit
right of entry upon all land in :~hichthe CITY has intere
within or adjacent to the right of way of the highway
street for the purpose of accomplishing the work described
in this AGREEMENT. Such right of entry shall commence
upon execution of this AGREEMENT and shall continue
until terrnination of this 1 AGREEMENT under any
applicable provision.
.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the day and year first above written.
LOCAL AGENCY
By:
Title:
Date:
42
STATE OF WASHINGTON
DEPARTMENT OF TRANSPORTATION
By:
Title: Assistant Secretary, Highways & Local Programs
.
Date:
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":'hi.'~\i'V-'~Y.('::~ ';,?'-':;!>;
'~,1f;l;,o:';~it~:-~:~\t'~i:'~~~~"'t.~
Agreement Number GCA- 2166
Approved as to Form:
March 30
,2000
By: ISI
Heidi A. Irvin
Assistant Attorney General
Any modification, change, or reformation of this Agreement requires the further approval
of the Office of the Attorney General.
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DATE:
To:
FROM:
SUBJECT:
~ORTANGELES
WAS H I N G TON, U. s. A.
CITY COUNCIL MEMO
July 5, 2000
MAYOR DOYLE AND CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities ~ tJvl,
Set Hearing Date for Recovery of Cost for Abatement of Structure at
135 E. Front Street
Summary: The structure at 135 E. Front Street was declared a hazard and was removed by a
contractor at the City's expense on May 23,2000. The contractor has been paid. The next step in the
abatement process is to hold a public hearing on the charges and any objections.
Recommendation: Set a public hearing to accept public comment on the abatement cost for
the structure removed at 135 E. Front Street for July 18, 2000. Direct the City Clerk to
proceed with the notification of the owners and other interested parties, as required in the
1997 Uniform Code for the Abatement of Dangerous Buildings.
Backl:round / Analysis: The Building Division of the Public Works & Utilities Department
received a number of complaints concerning the sUbj6ct structure. The Building Official inspected
the structure and found that it had been damaged by vandalism and poor maintenance. The structure
was unsound due to an inadequate foundation, walls buckling and a leaking roof. The Building
Official followed the abatement procedures as required by PAMC 14.01.090 and the appeal time
period passed without the property oWner filing an appeal with the Construction Board of Appeals.
The Uniform Code for the Abatement of Dangerous Buildings as adopted by the City requires the
removal of buildings that have been declared dangerous buildings. Three bids were received for
demolishing the structure and on May 16, 2000, the City Council authorized the removal of the
structure. The structure was removed by the lowest bidder, Morrison Construction. Removal is
complete, the fencing installed and the contractors have been paid.
Lead Testing Bldg Demo Dump Fees Fencing Admin Fees Total C9st
$367.06 $7207.27 $8640.00 $1900.00 " $889.00 $19,003.33
The next step in the formal abatement process is to hold a public hearing on the charges and obtain
any comments, prior to placement of a lien against the property.
C:\ WPWIN60\ WPDOCS\ABA TE\135FRONTHEAR
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~ORTANGELE$
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
July 5, 2000
To:
MA YOR DOYLE AND CITY COUNCIL
Brad Collins, Planning Director ~
FROM:
SUBJECT:
Steward Street Vacation Petition - STV 00-02
Summary: On May 1, 2000, the City received a valid petition requesting a vacation of that
portion of"H" Street north of Tenth Street and south of the Park View Villas development. The
abutting properties are Lot 11, Block 305, and Lot 20, Block 306, Townsite of Port Angeles. The
abutting property owners are John and Stasi a Steward and the Port Angeles School District No.
121.
Recommendation: Approve the Ordinance vacating the portion of "H" Street abutting
Lot 11, Block 305, and Lot 20, Block 306, Townsite of Port Angeles, between 10th Street and
the 9/10 alley, citing the attached 1 condition, 14 findings, and 7 conclusions as
recommended by the Plannin~ Commission. '
Backeround / Analysis:
The market value of the property proposed for vacation was considered by the Real Estate
Committee on June 13, 2000, and their recommended price is included in the attached
Ordinance. Following a public hearing on June 14, 2000, the Planning Commission
recommended approval of STY 00-02 as discussed in the attached excerpt of their minutes.
The purpose of the street vacation is to allow for an addition to the house being built on
Lot 11, Block 305. The only public purpose served by a vacation of the street right-of-way
would be to add property back on to the City's tax roll.
The proposed street vacation is for a portion of"H" Street abutting Lot 11, Block 305, and
Lot 20, Block 306, TP A, as shown on the attached map. The properties abutting the proposed
street vacation are zoned Residential Single Family (RS-7) with the lot to the east having a single
family residence being built on it and the lot to the west being undeveloped. The properties
north of the 9/1 0 alley and "H" St. are zoned Residential High Density (RHD) and Community
Shopping District (CSD) with the RHD developed as a senior residential community know as
Park View Villas and the CSD undeveloped. The properties south of 10lh St. are zoned and
developed as RS- 7 single family residential.
G:\CNCLPKT\PLANN ING\000705. WPD
47
Steward STY 00-02
July 5, 2000
Page 2
The Public Works Department had the following comments. "H" Stre~t is presently an .
unopened right of way, which has a 6" ductile water within its easterly portion. Public Works
would require a permanent utility easement over, under, across and through the westerly 20' of
the easterly one-half of the proposed vacated "H" Street. There are no power utilities in the street
proposed for vacation, and the trash containers are picked up along 1 Oth Street in this location and
not in the alley.
Planning Department identified that the proposal could have the following potential
impacts. The City has a continuing public interest which would be satisfied with a utility
easement for an existing water line in the in the right-of-way the proposed to be vacated. Current
traffic circulation in the area would not be affected by this vacation. Future development of more
intensive high density residential and commercial zoned properties to the north would not have
an "H" St. access to 10th St., which is a collector arterial. Primary access for commercial
development would be limited to "I" St. and 8th St. where visibility is compromised by steep road
grades at the intersection of the two streets. The 9/10 alley, which is unimproved west of"H" St.,
could be developed as a two block long alley in the future. The vacation of the proposed rights-
of-way would not interfere with the public's health, safety, or welfare so long as the condition
retaining a necessary utility easements is required. Residential development patterns in the area
south of 10th St. would be protected by the proposed street vacation from more intensive traffic
related to future development north of the 9/10 alley.
Attachments: Ordinance for Street Vacation STY 00-02
Conditions, Findings, and Conclusions
Excerpt of the Planning Comniission 6/14/00 Minutes
Planning Department 6/14/00 Staff Report
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48
G:\CNCLPKl\PLANNING\000705. WPD
"iir,':~~'~!7:1~'1l'>tr:,,~: ;.,'0 :'-'~~;~;~'~~;;:f:-
.
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles
vacating a portion of "H" Street, abutting Lot 11, Block
305 and Lot 20, Block 306 of the Townsite of Port
Angeles.
.
WHEREAS, a petition is on file with the City of Port Angeles to vacate a portion
of"H" Street north of West 10th Street, abutting Lot 11, Block 305 and Lot 20, Block 306 of the
Townsite of Port Angeles; and
WHEREAS, the petition was signed by the owners of more than two-thirds ofthe
roperty abutting upon the right-of-way sought to be vacated; and
WHEREAS, the City initiated said vacation by Resolution No. 6-00; and
WHEREAS, street vacations are categorically exempt from the requirements of
the State Environmental Policy Act (SEP A) as set forth in WAC 197 -11-800(2)(h); and
WHEREAS, a public hearing has been held before the City Council following
public notice pursuant to Chapter 35.79 RCW; and
WHEREAS, the street vacation appears to be of benefit to and in the interest of
the public;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT
ANGELES DOES HEREBY ORDAIN as follows:
Section 1 - Vacation. Subject to the terms and conditions of this Ordinance, the
following described right-of-way as shown on the attached Exhibit A is hereby vacated:
That portion of"H" Street abutting Lot 11, Block 305, and Lot 20, Block
306, Townsite of Port Angeles.
Section 2 - Conditions. A pem1anent utility easement over, under, across, and
through the westerly 20 feet of the easterly one-half of the portion of "H" Street to be vacated
shall be provided to the City.
.
Section 3 - Compensation. Pursuant to RCW 35.79.030, compensation for the
right-of-way is hereby set at $1.43 per square foot.
Section 4 - Quit Claim Deed. Upon satisfaction of the compensation amount in
Section 3 of this Ordinance, the owners of abutting property entitled to the vacated street,
pursuant to RCW 35.79.040, may present a quit claim deed to the City of Port Angeles for
1
Y, ,'I' .
~.
'5D
execution by the Mayor, who is hereby authorized and directed to execute such quit claim deed.
Such quit claim deed shall include all reservations, conditions, or other qualifications upon the
title established by this Ordinance.
Section 5. This Ordinance shall be effective only upon the satisfaction of the
terms and conditions of this Ordinance and shall be published upon that satisfaction. The City
Clerk is hereby directed to file a certified copy with the Clallam County Auditor and Clalhim County
Assessor.
PASSED by the City Council of the City of Port Angeles at a regular meeting of
said Council held on the_ day of , 2000.
Larry Doyle, Mayor
ATTEST:
Becky Upton, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
PUBLISHED:
By Summary
A:\2000 _16.ord. wpd
2
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3
18
6
19
::< ::j::
::::::1:::1:'.
20 \':\ft\ 11
:'.:'.>):'
EXHIBIT A
PROPOSED VACATION
3
12 13 14
5
15 16
17 18
w.
10TH
3
2
~
w
w
a:
~
C/)
1
PROPOSED 20' UTILITY EASEMENT
STREET
10
9
8
7
5
6
4
3
314
313
-I 1 I I J: I 1 I I 1 I 1 I I
CITY OF PORT ANGELES
PUBUC WORKS
~
SCALE
100
I I
50
AREA MAP
STREET VACATION (STV 00-02)
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CONDITION, FINDINGS, AND CONCLUSIONS IN SUPPORT OF STREET VACATION
PETITION - STV 00-02, STEWARD:
Condition:
1. A permanent utility easement over, under, across and through the westerly 20'
of the easterly one-half ofthe proposed vacated "H: Street shall be provided to
the City before the street vacation takes place.
Findings:
1. A petition for vacation of right-of-way was submitted by John and Stasia
Steward on May 2, 2000. The application materials are provided in Attachment
B.
2. The proposed street vacation is for the portion of "H" Street abutting Lot 11,
Block 305, and Lot 20, Block 306, TP A, as shown on the map in Attachment C.
No portion of the 9/10 alley is included in this proposed street vacation.
3. "R" Street is not improved between 10th St. and the 9/10 alley, except for a 6"
ductile water within the westerly 20' of the easterly one-half of the proposed
vacated "R" Street.
.
4.
There are no power utilities in the street proposed for vacation.
5. The City's Solid Waste Division had no objection to the vacation as proposed
due to the fact that trash containers are picked up along 1 oth Street in this
location and not in the alley.
6. The City's Fire and Police Departments had no comment on the proposed street
vacation.
7. 10th Street, "I" Street, and 8th Streets are arterial streets on the City's Circulation
Plan Map.
8. The properties abutting the proposed street vacation are zoned Residential Single
Family (RS-7) with the lot to the east having a single family residence being
built on it and the lot to the west being undeveloped.
9. The properties north ofthe 9/10 alley and "H" St. are zoned Residential High
Density (RHD) and Community Shopping District (CSD) with the RHD
developed as a senior residential community know as Park View Villas and the
CSD undeveioped.
.
10.
The properties south of 10th St. are zoned and developed as RS-7 single family
residential.
53
Findings and Conclusions - STV 00-02
Page 2
11.
The vacating of a street is categorically exempt from a SEP A threshold
determination and Environmental Impact Statement requirements per Section
197-11-800 (2) (h) of the Washington Administrative Code which states "(2)
Other minor new construction. The following types of construction shall be
exempt. .. (h) The vacation of streets or roads."
12. The proposed street vacation was reviewed for consistency with the Port
Angeles Comprehensive Plan.
13. Per the required publication and notification procedures, the site was posted, and
notice of the action was published in the Peninsula Daily News on May 26,
2000. No comments were received during the publication and posting period.
14. This action constitutes a recommendation to the City Council. The City Council
has scheduled a public hearing for consideration of the petition at its July 5,
2000, regular meeting.
Conclusions:
A. A utility easement should be retained for an existing water line in the right-of-
way proposed to be vacated.
B.
Current traffic circulation in the area would not be affected by this vacation,
although future development of more intensive high density residential and
commercial zoned properties to the north would not have an "R" St. access to
10th St., which is a collector arterial.
C. The vacation of the proposed rights-of-way will not interfere with the public's
health, safety, or welfare so long as the condition retaining a necessary utility
easement is required.
D. Residential development patterns in the area south of 10th St. would be protected
by the proposed street vacation from more intensive traffic related to future
development north of the 9/10 alley.
E. The proposed street vacation was found to be consistent with the Port Angeles
Comprehensive Plan, and the following goals and policies were found to be the
most relevant: Transportation Goal B, Policies B9 and B 1 0, Utilities and Public
Services Goal D, Policies Dl and D5, Capital Facilities Goal B, and Policies Bl
and B 2.
F.
The purpose of the street vacation is to allow for an addition to the house being
built on Lot 11, Block 305, and the only public purpose served by a vacation of
the street right-of-way would be to add property back on to the City's tax roll.
54
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'c :i.'.""; .j,,,:,,,,,~,,, \q".!,~.~t,,< 'm:;;.r~ty'('1?"'~;~~\IT1"1':~~'t':'~:
Findings and Conclusions - STV 00-02
Page 3
G. As conditioned, the proposed street vacation is in the public interest.
Adopted by the Port Angeles City Council at its meeting of July 5, 2000.
Mayor, City of Port Angeles
Becky J. Upton, City Clerk
55
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Planning Commission Minutes
June 14, 2000
Page 15
STREET VACATION PETITION - STV 00-02 - STEWARD. Portion of"H"
Street north of Tenth Street. Request for a portion of unopened City right-of-way abutting
Blocks 305 and 306 Townsite of Port Angeles. (Continued from earlier in the agenda.)
;'
Planning Director Collins reviewed the Planning Department's report recommending
approval ofthe requested vacation of right-of-way. Chair Hewins opened the public hearing.
Stasia Steward, 1335 West lUll Street, Port Angeles, ask~d that the vacation be approved
for the reasons stated in staffs report: No one is using the right-of-way and it is no value
to anyone but herself at this time.
There being no further testimony, Chair Hewins closed the public hearing.
Following brief discussion, Commissioner Nutter moved to recommend approval of the
right-or-way vacation as proposed citing the following condition, findings, and
conclusions:
Condition:
1.
A permanent utility easement over, under, across and through the westerly 20' of the
easterly one-half of the proposed vacated "H: Street shall be provided to the City
before the street vacation takes place.
Findings:
1. A petition for vacation of right-of-way was submitted by John and Stasia Steward on
May 2, 2000. The application materials are provided in Attachment B.
2. The proposed street vacation is for the portion of "H" Street abutting Lot 11, Block
305, and Lot 20, Block 306, TP A, as shown on the map in Attachment C. No portion
of the 9/10 alley is included in this proposed street vacation.
3. "H " Street is not improved between 10th St. and the 9/10 alley, except for a 6"
ductile water within the westerly 20' ofthe easterly one-half of the proposed vacated
"H" Street.
4. There are no power utilities in the street proposed for vacation.
5. The City's Solid Waste Division had no objection to the vacation as proposed due
to the fact that trash containers are picked up along 1 Oth Street in this location and not
in the alley.
6.
The City's Fire and Police Departments had no comment on the proposed street
vacation.
57
Planning Commissio!, Minutes
June 14, 2000
Page 16
7.
lOth Street, "I" Street, and 8th Streets are arterial streets on the City's Circulation Plan
Map.
.
8. The properties abutting the proposed street vacation are zoned Residential Single
Family (RS-7) with the lot to the east having a single family residence being built on
it and the lot to the west being undeveloped.
9. The properties north of the 9/10 alley and "H" St. are zoned Residential High
Density (RHD) and Community Shopping District (CSD) with the RHD developed
as a senior residential community know as Park View Villas and the CSD
undeveloped.
10. The properties south of 10th St. are zoned and developed as RS-7 single family
residential.
11. The vacating of a street is categorically exempt from a SEP A threshold determination
and Environmental Impact Statement requirements per Section 197-11-800 (2) (h)
of the Washington Administrative Code which states "(2) Other minor new
construction. The following types of construction shall be e~empt . .. (h) The
vacation of streets or roads. "
12.
The proposed street vacation was reviewed for consistency with the Port Angeles
Comprehensive Plan.
.
13. Per the required publication and notification procedures, the site was posted, and
notice of the action was published in the Peninsula Daily News on May 26, 2000.
No comments were received during the publication and posting period.
14. This action constitutes a recommendation to the City Council. The City Council has
scheduled a public hearing for consideration ofthe petition at its July 5, 2000, regular
meeting.
Conclusions:
A. A utility easement should be retained for an existing water line in the right-of-way
proposed to be vacated.
B. Current traffic circulation in the area would not be affected by this vacation, although
future development of more intensive high density residential and commercial zoned
properties to the north would not have an "H" St. access to lOth St., which is a
collector arterial.
.
58
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{"~""~:L~L,,,' .!. ',,\ ":' ~~~,'I:':::'f~iV"!';~>(::~:;:~f~~!~~??~:;:;:~~,
Planning Commission Minutes
June 14, 2000
Page 17
C.
The vacation of the proposed rights-of-way will not interfere with the public's health,
safety, or welfare so long as the condition retaining a necessary utility easement is
required.
D. Residential developmentpattems in the area south of 10th St. would be protected by
the proposed street vacation from more intensive traffic related to future development
north of the 9110 alley.
E. The proposed street vacation was found to be consistent with the Port Angeles
Comprehensive Plan, and the following goals and policies were found to be the most
relevant: Transportation Goal B, Policies B9 and B 1 0, Utilities and Public Services
Goal D, Policies Dl and D5, Capital Facilities Goal B, and Policies Bl and B 2.
F. The purpose of the street vacation is to allow for an addition to the house being built
on Lot II, Block 305, and the only public purpose served by a vacation of the street
right-of-way would be to add property back on to the City's tax roll.
G. As conditioned, the proposed street vacation is in the public interest.
Commissioner Norton seconded the motion which passed 6 - o.
59
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60
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~ORTANGELES
WAS H I N G TON, U. S. A.
P L.ANNING DEPARTMENT ST A FF REPORT
TO:
Planning Commission
Brad Collins, Planning Director ~
June 14,2000
FROM:
DATE:
RE:
STY 00-02
APPLICANT:
John and Stasia Steward
OWNERS:
John and Stasia Steward and Port Angeles School District No. 121
REQUEST:
Vacation of a portion of "H" Street abutting Lot 11, Block 305, and Lot 20,
Block 306, TPA, not including the 9/10 alley.
PLANNING DEPARTMENT RECOMMENDATION:
The Planning Department recommends the Planning Commission forward a
recommendation of approval to the City Council for street vacation request STV 00-02 based
on the 1 condition, 14 findings, and 7 conclusions found in Attachmen~ A.
ANALYSIS:
A petition for vacation of a portion of the "H" St. right-of-way was submitted by John
and Stasia Steward on May 2, 2000. The application materials are provided in Attachment B.
The purpose of the street vacation is to allow for an addition to the house being built
on Lot 11, Block 305. The only public purpose served by a vacation of the street right-of-way
would be to add property back on to the City's tax roll.
The proposed street vacation is for a portion of "H" Street abutting Lot 11, Block 305,
and Lot 20, Block 306, TP A, as shown on the map in Attachment C.
The properties abutting the proposed street vacation are zoned Residential Single
Family (RS-~7) with the lot to the east having a single family residence being built on it and the
lot to the west being undeveloped. The properties north of the 9/10 alley and "H" St. are zoned
Residential High Density (RHD) and Community Shopping District (CSD) with the RHD developed
as a senior residential community know as Park View Villas and the CSD undeveloped. The
properties south of 10th St. are zoned and developed as RS-7 single family residential.
61
Planning Department Staff Report
STY 00-02 (Steward)
June 14,2000
Page 2
ENVIRONMENTAL REVIEW:
The vacating of a street is categorically exempt from a SEP A threshold determination and
Environmental Impact Statement requirements per Section 197-11-800 (2) (h) of the Washington
Administrative Code which states "(2) Other minor new construction. The following types of
construction shall be exempt. .. (h) The vacation of streets or roads."
.
Department Reviews and Comments:
The Public Works Department had the following comments:
Engineering Division -- "H" Street is presently an unopened right of way, which has a 6"
ductile water within its easterly portion. Public Works would require a permanent utility
easement over, under, across and through the westerly 20' of the easterly one-half of the
proposed vacated "H" Street.
Light Division -- There are no power utilities in the street proposed for vacation, and they
found the vacation proposal to be okay.
Solid Waste Division -- They have no objection to the vacation as proposed due to the fact
that trash containers are picked up along 10th Street in this location and not in the alley.
The Fire Department has no comment.
The Police Department has no comment.
.
Planning Department:
Potential impacts from the proposal could include the following:
Public Interest -- A utility easement should be retained for an existing water line in the right-
of-way proposed to be vacated.
Traffic Patterns -- Current traffic circulation in the area would not be affected by this
vacation. Future development of more intensive high density residential and commercial
zoned properties to the north would not have an "H" St. access to 10th St., which is a
collector arterial. Primary access for commercial development would be limited to "I" St.
and 8th St. where visibility is compromised by steep road grades at the intersection of the two
streets. The 9/10 alley, which is unimproved west of"H" St., could be developed as a two
block long alley in the future.
Public Health, Safety and Welfare -- The vacation of the proposed rights-of-way will not
interfere with the public's health, safety, or welfare so long as the condition retaining a
necessary utility easements is required.
Development Patterns -- Residential development patterns in the area south of loth St. would .
be protected by the proposed street vacation from more intensive traffic related to future
development north of the 9/1 0 alley.
62
',~'~t.t::~~~i;;~,,;t'!"r";~}~~::f'\~'i;,:!:,;.- :;. .;;,(H';~,l~"~~;\?~~t:~\~~~~~
Planning Department StaffRepon June 14.2000
STV 00-02 (Steward) Page 3
Comprehensive Plan and Zoning Ordinance:
.
The abutting properties are zoned Residential8ingle Family (RS-7) and designated as
Low Density Residential (LDR) on the Comprehensive Plan Land Use Map. All of the
Comprehensive Plan was reviewed in consideration of the proposed street vacation, and the
following goals and policies( were found to be most relevant to the proposal:
Transportation
Goal B -- To improve circulation patterns across and within the community.
Goal B, Policy 9 -- Traffic circulation to and from the airport and around associated
industrial areas should be improved.
Goal B, Policy 10 -- The City should complete the arterial circulation system for westside
development.
Utilities and Public Services
Goal D -- To provide utility se!"ices in an efficient and cost-effective manner.
.
Goal D, Policy 1 -- Utility services should be designed for the maximum planned density
and/or land use intensity of a given area as designated on the Comprehensive Plan Land Use
Map.
Goal D, Policy 5 -- The City should promote the joint use of transportation rights-of-way and
utility corridors.
Capital Facilities
Goal B -- To provide urban streets and utilities at minimum levels of service for all city
residents and the general public.
Goal B, Policy 1 -- All arterial streets shall function at an average daily level of service of
D or better.
Goal B, Policy 2 -- Development on all arterial streets and any other streets identified as
school walking routes shall include pedestrian sidewalks.
PUBLIC COMMENTINOTIFICA TION
Per the required publication and notification procedures, the site was posted, and
notice of the action was published in the Peninsula Daily News on May 26, 2000. No comments.
were received during the publication and posting period.
. This action constitutes a recommendation to the City Council. The City Council has scheduled
a public hearingfor consideration of the petition at its July 5,2000, regular meeting.
STV0002. WPD
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Planning Department Staff Report
STV 00-02 (Steward)
June 14,2000
Page 4
ATTACHMENT A
Proposed Conditi~n, Findings, and Conclusions in Support of
Street Vacation Petition - STY 00-02
Condition:
1, A permanent utility easement over, under, across and through the westerly 20' of the east~rly
one-half of the proposed vacated "H: Street shall be provided to the City before the street
vacation takes place.
Findings:
1. A petition for vacation of right-of-way was submitted by John and Stasia Steward on May
2, 2000. The application materials are provided in Attachment B.
2. The proposed street vacation is for the portion of"H" Street abutting Lot 11, Block 305, and
Lot 20, Block 306, TP A, as shown on the map in Attachment C. No portion of the 9/1 0 alley
is included in this proposed street vacation.
3. "H" Street is not improved between 10th St. and the 9/10 alley, except for a 6" ductile water
within the westerly 20' of the easterly one-half of the proposed vacated "H" Street.
4.
There are no power utilities in the street proposed for vacation.
5. The City's Solid Waste Division had no objection to the vacation as proposed due to the fact
that trash containers are picked up along I Olh Street in this location and not in the alley.
6. The City's Fire and Police Departments had no comment on the proposed street vacation.
7. 10Ih Street, "I" Street, and 8th Streets are arterial streets on the City's Circulation Plan Map.
8. The properties abutting the proposed street vacation are zoned Residential Single Family
(RS-7) with the lot to the east having a single family residence being built on it and the lot
to the west being undeveloped.
9. The properties north of the 9/10 alley and "H" St. are zoned Residential High Density
(RHD) and Community Shopping District (CSD) with the RHD developed as a senior
residential community know as Park View Villas and the CSD undeveloped.
10. The properties south of 10th St. are zoned and developed as RS-7 single family residential.
11.
The vacating of a street is categorically exempt from a SEP A threshold determination and
Environmental Impact Statement requirements per Section 197-11-800 (2) (h) of the
Washington Administrative Code which states "(2) Other minor new construction. The
following types of construction shall be exempt. .. (h) The vacation of streets or roads."
65
Planning Depanment Staff Report
STY 00-02 (Steward)
June 14.2000
Page 5
12.
The proposed street vacation was reviewed for consistency with the Port Angeles
Comprehensive Plan.
13.
Per the required publication and notification procedures, the site was posted, and notice of
the action was published in the Peninsula Daily News on May 26, 2000. No comments were
received during the publication and posting period.
.
14. This action constitutes a recommendation to the City Council. The City Council has
scheduled a public hearing for consideration of the petition at its July 5, 2000, regular
meeting.
Conclusions:
A. A utility easement should be retained for an existing water line in the right-of-way proposed
to be vacated.
\
B. Current traffic circulation in the area would not be affected by this vacation, although future
development of more intensive high density residential and commercial zoned properties to
the north would not have an "H" St. access to 10th St., which is a collector arterial.
C. The vacation of the proposed rights-of-way will not interfere with the public's health, safety,
or welfare so long as the condition retaining a necessary utility easement is required.
D.
Residential development patterns in the area south of 10th St. would be protected by the .
proposed street vacation from more intensive traffic related to future development north of
the 9/1 0 alley.
E. The proposed street vacation was found to be consistent with the Port Angeles
Comprehensive Plan, and the following goals and policies were found to be the most
relevant: Transportation Goal B, Policies B9 and B 1 0, Utilities and Public Services Goal D,
Policies D 1 and D5, Capital Facilities Goal B, and Policies Bland B 2.
F. The purpose of the street vacation is to allow for an addition to the house being built on Lot
11, Block 305, and the only public purpose served by a vacation of the street right-of-way
would be to add property back on to the City's tax roll.
G. As conditioned, the proposed street vacation is in the public interest.
.
66
:tr~",j!ft,';,;?}~ ;~';~,~/;i,~:'1': '( ;,",,:,;" '::_;~:'i'7:-q:n;~:;((~~'0i~,_~
ATTACHMENT B
~O::~~~~=Nm~; ~ ID~ ~ m
_ ~G-).. -C>o i
TO: n,e City Council of the City of Port Angeles. Washington - ... .dJORT ANGELES
nANNING DEPARTMENT
Come now the undersigned petitioners and pursuant to Chapter 35.79 RCW respectfully show:
41
I. Tbe undersigned petitioners request that the following described portion of ~
Street/Alley in the City QfPort Angeles be vacated pursuant to Chapter 35.79 RCW (legally.descrilH Be
property requested for vacatioll below.~'. It .
~;- ?ot-;-\'owu c-9 \l t\ .s.~c::.;- o...'-c:au~";l loT \\. ~L 30~-
~~ LoT ,2.0J BL 3.0 L. .
2. Each of the undersigned petitioners is the owner of an inten:st in real estate abutting on the above
described area.
3. L persorAS own property abutting on ~aid amL
4. The names and addresses of plOperty owners abutting on said areas are as follows:
Name Ad~!!l
.'
1bv-l A n\r\eq. ~(1tJr::cl1)\~c~,~
~\,.. ~ '\- ~-\-n ~\.CL S+~o.rcl
Q'e:
'.,J '
Ll.l'33 I.. J. lO+~)~\""T ~....) \\~3<
5. The undersigned petitioners constitute more than two thirds of the owners of said abutting
propeItJ.
WHEREFORE, the petitioners ask that proceedings be commenced hereon for the vacation
of said area of said ~\+". StreerJA1ley in the manner prescribed in Chapter 35.79 RCW.
Respectfully submitted,
Mr~~
~~u ~ _.
AddreS.ll
ehonc:
/t/S7-3r7S
q(7-2(1 S-
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FileNo. ,'\1 \/ DO -02-
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Dale Received ....?0/CO .
Hc:annl!l 5) Date ~ ~- ?/ ~ /00
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FORTANCELES
WAS H ( N G TON, U. S. A.
CITY COUNCIL MEMO
CITY MANAGER'S REPORT
July 5, 2000
Fourth of July Holiday Tuesday, July 4 CLOSED
PA Works! Meeting Wednesday, July 5 10:00 a.m.
City Council Meeting (holiday changed date) Wednesday, July 5 6:00 p.m.
Gateway Committee Meeting Thursday, July 6 8:15 a.m.
Utility Advisory Committee Meeting Monday, July 10 3:00 p.m.
Real Estate Committee Meeting Tuesday, July 11 4:00 p.m.
Law Enforcement Advisory Board Meeting Tuesday, July 11 6:30 p.m.
. Planning Commission Meeting - Ct:tJ,JCEU::-r:> Wednesday, July 12 7:00 p.m.
Board of Adjustment Meeting Monday, July 17 7:00 p.m.
"'-- City Council Meeting Tuesday, July 18 6:00 p.m.
Parks, Recreation, & Beautification Commission Meeting Thursday, July 20 7:00 p.m.
Downtown Forward Meeting Monday, July 24 7:00 a.m.
Planning Commission Meeting Wednesday, July 26 7:00 p.m.
City Council Meeting
North Olympic Peninsula Cities Association
Gateway Committee Meeting
Tuesday, August 1
Wednesday, August 2
Thursday, August 3
6:00 p.m.
6:00 p.m.
8:15 a.m.
G:ICNCLPKT\CTYMGRICMREPT\2000VUL Y5. WPD
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~ORTANGELES
....,
WAS H I N G TON, U. S. A.
OFFICE OF THE CITY MANAGER
Date:
To:
From:
Subject:
June 29, 2000
Mayor Doyle and City Council
Mike Quinn, City Manager ~
Informational Report
Work Schedule:
To keep the Council informed on the general activities beyond basic administrative duties in which I
have been involved the last two weeks, the following highlights are included for your information:
Legislative Contacts: Met with Dr. Sheila Martin, Economic Policy Advisor to Governor, to
discuss challenges on the Olympic Peninsula and preview her comments for the upcoming Economic
Forum later that night conducted by the League of Women Voters.
Staff Tour: None
Community Contacts: (1) Met with Tom Kepler regarding his concerns over subdivision
requirements for development and committed to a review to establish the authority for certain
regulations and attempt to resolve the issue; (2) Met with Karen Rogers to review planning efforts
associated with the Unisys Project regarding community focus groups, understanding the concept of
community portal, public education issues, and capital financing ideas.
Major Items: The majority of this time was consumed by activities away from the office. June
20-23 involved the A WC Conference in Spokane, and June 29-July 5 involves my vacation break.
However, the following items were reviewed: (1) Water mitigationlElwha meeting regarding ESA
issues and impacts; (2) Establish Budget Calendar; (3) Meet regarding progress on the Convention
Center Proposal for a RFP to solicit conceptual proposals; (4) Establish preliminary management
positions for upcoming labor negotiations and review; (5) Render Appeal decision on IBEW
grievance concerning seniority and selection process; (6) Review ofUnisys Project; and (7) Resolve
minor personnel issues.
Additional Staff Information Reports:
These items are general interest information, monthly reports and Minutes for your use. Except as
noted below, I have no further comments at this time and will refer to staff for any additional detail
needed for your inquiries as necessary.
71
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72
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Proposed Budget Preparation Calendar for Budget Year 2001
Budget instructions to Department Heads
July 10, 2000
Personnel services budget worksheets and budget spreadsheets provided to departments.
July 14, 2000
Town meeting advertised in newspaper and invitations to community service clubs to participate
in town meetings and budget process. July 19,2000
Town meeting on City budget.
July 27, 2000
Internet site available for public comments on budget.
July 20 - August 2, 2000
Goal setting session with Council.
August 3, 2000
Departmental budget requests for General and Special Revenue Funds due to Finance. August 28, 2000
Departmental budget requests for Utility and Internal Service Funds due to Finance, and
Lodging Tax requests due to Finance. September 1,2000
Line item requests entered into network. Interfund charges finalized by Finance.
September 8, 2000
Revenue and expenditure summaries due to City Manager for review. '
September 18, 2000
2000 budget status reports & preliminary budget amendment estimates
to Council
*September 19, 2000
Complete revenue estimates for all funds.
September 20, 2000
Internal budget reviews with City Manager and Department Heads.
September 20 - 29
City Manager and Finance review adjustments.
October 1 - 6
Prepare 2001 Preliminary Budget.
October 9 - 20
Council Budget Committee meets:
October 24, 2000
October 26, 2000
October 30, 2000
If necessary: November 2, 2000
City Clerk publishes notice of public hearing on revenue sources
October 31,2000
73
City Clerk publishes. notice of filing ofpreliI?inary budget and notice of
public hearing on budget.
Public hearing on revenue sources
November 1 and 8, 20.
November 7, 2000
Newspaper article inviting the public to participate in the public hearings on the budget. November 14,2000
Property tax levies filed with the County.
November 15,2000
Copies of preliminary budget made available to the public
November 17,2000
Public hearing on proposed budget.
November 21, 2000
Second public hearing and adoption of final budget.
**December 5, 2000
*Those items in bold print indicate regularly scheduled Council meetings.
**Ifneeded for public comments, a special public hearing can be held on November 28,2000, or adoption
of budget can be postponed to December 19,2000
There are a few new items in this budget process including:
.
. Involving more public participation in budget process by seeking comments on the Internet
. Providing town meetings for public input.
. Articles in newspaper providing more information regarding budget.
. Incorporating public comments and Council goal setting at the beginning ofthe budget process.
. Weare incorporating performance measures to demonstrate accomplishments of our goals.
. To be pro-active we are looking beyond the year 2001, identifying the biggest challenges ahead of
the City in the next three to five years, and estimating their impact on future budgets.
. In honor of the new millennium, we will include pictures in the budget which show "yesterday"
compared to "today".
.
74
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VETERANS DAY
NATIONAL COMMITTEE
NOVEMBER J J
VETERANS DA Y
NA TIONAL COMMITTEE
HONORARY CHAIRMA'"
H()N WilLIAM J. CLINTON
;>'f:"IIJent Of I~ l.ItIIled SI:Ue~
CHAIRMAN
.~ 'OGOO WEST. PI
'>ec'f:u,,, 01 VeletOlns Afla.s
VICE CHAIR
..cv. JOHN HANSON
'\\~tanl 5Klelary 01 Vetera." AfIOl"s
fOC P\.tbIIc: and I.uergovet,.,.....nul AHOIIIS
HOHOU,1Il "'EMBERS
HON WlllLAM S. COHEN
Secretai'., or Defense
HON. ARLEN sPECTER. ChJlfman.
Senate Comnlluee on VtlerlltlS' Allan
H()N J()HN O. ROCKEFELLER IV, ltaNang Mernbe.
5el\ilte Comnwl1ee on Veterans' Albirs
HON 808 STlfolP Qauman.
HOuSe Cornntllee on Vel.rans' All".,
. H()N lANE EVANS. Rilnking Oemocr"< Me~1
HOuse (()rJWnltlU on Veterans" Allall"
NEJ04BERS
vt€TN...... V[TERANS OF "''''ERICA
"''''''US .
BLINDED vf 'fRANS ASSOCIA lION
.s.f!"'Y "NO NAVY ~I()H. USA
I'O'i COMMISSIONED OffCEAS ASSOClATION Of M USA
JUE AJ04[Rl(AN LEGl:lN
........1 ...lty ORDER Of THE PUIlPlE HEART
PEARL HAR80fl SURvrvOAS ASSOCIATION
MUINE CClAPS LEAGUE
IoAIlIT .lAY CHAPlAINS ASSOCIA lION Of TH( USA
W()MEN'S ARtoll CORPS vETlRANS ASSOCI'" To..
PAUL 'flED VETERANS Of AMERICA
LEGION Of VALOR
MlllT AR~ ORO(R OF THE WOALD WARS
TH[ RETIRED (N,..STED ASSOCIATION
CONGRESSJQHAL MEDAL Of H()N()I:l SOCIETY
DISABLED AMERICAN VETERANS
n'i: RETIRED OffICERS ASSOCIATION
POlISH LEGION OF AMERICAN VETERANS
"OIlEAN WAR VETERANS ASSOCIATION
AJolERICAN G.l. fORUM
JEWISH WAR VETERANS OF THE USA
AMERICAN E)(-PRISONfRS Of WAR
CA THOUe WAR VETERANS
VETERANS Of fOREIGN WARS OJ THt UNITED Sf AlES
ASSOCIATE MEMBERS
.tMERICAN GOlD SUR IolOTHERS
~LEET RESlRVE A.SSOCIATION
GOlD STAR WIVES Of AMf.RICA
STAf( DIRECTORS Of VETtRANS AHAIRS
V[Tf.AANS Of WORLD WAR I Of THt USA
UNITED SPANISH WAR VETERANS
vETERANS or THE Vt[TNAM WAR
\hJf\ , IJ
'!=r.EIVED
JUN 1 ?OOO
"'I 01 ron IlngeleS
The Honorable Larry Doyle
Mayor of Port Angeles
321 East Fifth Street
P.O. Box 1150
Port Angeles, WA 98362-0217
Dear Mayor Doyle:
On behalf of the Veterans Day National Committee, it is my
pleasure to present the enclosed Veterans Day 2000 Regional Site
designation certificate to Port Angeles, Washington. I am confident
that your celebration of America's forty-seventh annual Veterans Day
will set an example for the rest of the nation to follow.
Secretary of Veterans Affairs Togo D. West, Jr., will contact
your governor soon to encourage support for your celebration. We will
notify the Department of Defense of your selection as a Regional Site
so that a military liaison officer, if one is available in your geographic
area, can be assigned to coordinate local military support. Also, as
soon as they are available, we will send you a number of Veterans
Day posters to support your ceremony.
If we can be of further assistance, please contact Willie
Alexander of my staff at willie.alexander@mail.va.gov or (202) 273-
5735. Congratulations on your selection and best wishes for a
successful celebration.
"
Sincerely,
c&!:~
Vice Chair
Veterans Day National Committee
Enclosure
IlE/'.\RnIE~T Of" VETERANS M.....\IRS. (XOIl). SIO VER~IONT ..lYE.. N.W.. W..\SIII!\;(;TO!\;. liT !II~!1l
Arl'a Codc: 202 27.'.~7J() hft) ':\\\\\\ \;1 I!ll",' ubatl:\ctsda...lillJC\ him
c.n
.
.
VETERANS DAY
NATIONAL COMMITTEE
(f)
NO~EM/lEJ< II
VETERANS DA Y
NA T10NAL COMMITTEE
HONOAAAY CHAIRMAN
fM)f<o .....111 lAM J CLINTON
I'q',.lent ollhe lJn'l~dSUI""
(HAIRMAN
IIIIN ror.oo W{';'. IR
',.'eep'dl, III Vell""'I" -'11,1."
VI(f CHAIA
'" ,r<j J(,IIN f.,\N')"N
.~","l.'''1 ',~'eljl~ ul \ft'l~t,ln~ AtI~r"
'." v"LIo( ~"d 1rI1t'.90ve""....UI AU"'....
HONOAAJl~ MEMBERS
,to" WilliAM S COHIN
.......eIM\ 01 O'I~,...t'
.IIIN -'RltN SI'ffl(. fh...."..1I1
'.."'~I,. (w"ntlll"'t'nnv,.lef,In\- All.....
"("IN ./0..... 0 lJO("lffLlE~ IV ."'''...'!-l......n....'
.~n.lE' (OO'"'''lh.''' on velt'+:II" 411j....
'11'''' fiClfl Sl\JIoAP (h.tII,n;jn
'e".,..,. lc,""'..llee un ve'e'''''~ "lll"~
.I(}r<j l.loNI fVAN~, J1,fn~,'"'9 O~fnocl..I" Memlief
...",.... COfl....ner on Vt'It"d"~ 41.11,1...
MEIolBEAS
,II '",4M ~I TlII:....~, III AM. lJll.4
:....;fIS
1\1 "":1 ,II. ..llfl:....\ ..~~.;..).~ 11(,._
........ .lo.II."'A...' !1l'1r(J"_1~4
.""., 'T",*,"r.~.fill.I()fFll.llI<" .lo';\lnCl.lll~ (II HlIlJ')4
"i1 J.MtPM.ANlf(,J()N
''''l.r:.R, QlllJ(1i (,J fit( rtlllf.'tl ul.tRl
"1.1.111 ..4ROOlJ Sl!JlvIVOIlS ,\':!<"00411QN
'J1,~IIIfj( '::()Il"'~ LlAGLn
....'II1"-RI r:HM'l..1INS J.SSQ(I.ll11ON 01 THl USA
v.O"'E."'S .loAM' lORPS \ofTER.llNS ASSOCIATION
1'''-11'\[ tlfU v(TERANSOf AMfAI('A
.lGON 01 VJ.LOR
""lnAII' OROUI()f" 'It[ W()QlDWAIIS
JUI IlETIJlEO (NLlSTED ASsoc.lAIION
r (INGIl( SSlONAL MlO.' Of H()r1Oll SOCl( ty
[IIS.tBllO AMERI(AN ....ETERANS
IItl IIrtlNlO QUCEAS .tSSOl.IArOt-/
l'fIl.I')U l[~ Of ,t.M{Rl(AN v( HUNS
.r,lIEA" W.\R vEnA.:."S A"SOCI"-"O'"
':'IoAIPl(.t", (jl fOllUIol
II V.I<,1t ....AIl V(1(IIA"~ 1)1 IHI I'.....
:'MIIIII .lo"III'IIlSCJl'lllJ',UI ..~.H
"'''11'1'' .......11 ...I!lIl.llNS
.t!IIl.lofj',Ijf ~O..tM,f't,^,.l,P'.~1l htlllrtIIlDS1.,"S
. S lOC IA IE WE wBE R S
:,'~ll<ll.t... (,111.1.'..1.1.' OMJlujP.
IIHIIII~,III.f AS~C,l(IAJO"
'.(l\!,';l.\VWIVI'iul.1l.llllll..l.
. , .~ 11 Inllt '- 1 rlJ>S {" . I 1111 A ...~, A II A "'~,
.11(r:A.l~,(" ....r,.r.['...J.lIll.Jf hll ~1~..3
.,.,,11[' ',I'.lo"IS,' .\...j; \.! 't!;.\Nt,
.! lf~.l.';'. 01 IHI \111'~a.. ,^.\lI
The Honorable Gary Locke
Governor of Washington
Legislative Building
P.O. Box 40002
Olympia. WA 98504-0002
Dear Governor Locke:
It is a pleasure to announce that Auburn, Port Angeles. and
Vancouver. Washington. are designated as Regional Sites by the
Veterans Day National Committee for the year 2000, our Nation's 47th
annual Veterans Day observance. Each year. the Veterans Day
National Cornmillee confers Regional Site status on a small number of
communities whose Veterans Day observances set examples for the
rest of the Nation to follow.
As the Secretary of Veterans Affairs and Chairman of the
Veterans Day National Committee. it is my honor to represent the
President in coordinating special events in support of Veterans Day With
the Department of Defense. national veterans service organizations. and
State and local officials I ask for your assistance in supporting the
efforts of these Regional Sites and other local Veterans Day .
celebrations within your State. I encourage you to appoint a State
Veterans Day Chairperson to assist in publicizing Veterans Day
celebrations throughout Washington.
Through our combined efforts, the Auburn, Port Angeles, and
Vancouver. Washington. celebrations will be a credit to our Nation. our
veterans and your State,
Sincer,
---J~~ t1. )iM(
/" /1 Togo D West, Jr.
Secretary of Veterans AHairs
cc: Auburn. Port Anc)cles d Vancouver. Washington. Regional Slt"s
1111' \Ill \If." I or \t: ITIl.\"S -\IT\IIlS.lsnlll, Hili n:R~H):'oI'1 ..\\'L.!\;. \\'.. \\,.\SIIINI ;TON. Il./ , !n~!lI
:\ll.,1 ('Iltk 121121 :i\ ~;~o I!~r---.:\\\\" \al!tl\:l'uh,llf\l'hd;l\'lIhll'\ hUll
1 e 4780C. FE8 1990
\1l-'ent of Vetercllls .
<('j'().t -<11'~
"e. ~ c1~;..<S'
rrfiis certifies tfiat
Port jJ{nge{es, Wasfimgton
is designated by tlie
o/eterans flJay ~ationa[ Committee
as a 9(egiona[ Site for tfie
Cerebration of o/eterans flJay 2000
.
.
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FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
July 5, 2000
To:
MAYOR DOYLE AND CITY COUNCIL
FROM:
Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT:
Status of water treatment adjustments to comply with DOH Interim Water Measures
Summary: Per the direction of the Washington State Department of Health (DOH), the City is
implementing interim water treatment measures as part of its water source's designation as Ground
Water under the Influence of surface water (GWI). Residual chlorine levels will be increased as part
of the required measures.
Recommendation:
For information only - no action required.
Background / Analysis: On April 25, 2000 the DOH designated the City's water supply
source, a Ranney Collector, as Ground Water under the Influence of surface water (GWI). The
City has therefore been directed to implement interim water treatment measures not later than
July 25, 2000, under the Environmental Protection Agency's (EP A) Surface Water Treatment
Rule. One interim action that will be required is to increase the concentration of chlorine
injected into the water supply at the Ranney Collector.
The City's water source has not changed nor has it seen any degradation in quality. The City had
been chlorinating its water at the rate of about 0.4 mg/liter at the Ranney Collector. By July 25,
2000 the concentration of chlorine injected at the Ranney Collector will be stepped up to about
1.2 mg/liter. The residual chlorine concentration that water customers will see at their residences
will be less than 1.2 mg/liter. The maximum residual chlorine level permitted by EP A is 4
mg/liter.
For the past few weeks the Water Quality crew has been gradually increasing the concentration
of chlorine injected at the Ranney Collector. After the desired injection concentration of 1.2
mg/l has been reached before July 25, an initial concentration that is 30% of the maximum
residual concentration, some customers closest to the Ranney Collector may on occasion
experience a slight odor of chlorine in their water. No customers have voiced any comments
about an odor. The water will be well within acceptable standards for consumption.
In addition to this interim treatment measure, an Action Plan to implement further treatment
measures must be submitted to DOH for approval by July 25, 2000. The Action Plan has not
been finalized at this time but will be presented to the UAC on July 10, 2000 and then to the City
Council at theJuly 18,2000 meeting.
This information is being provided so you are aware of our efforts.
N:\PROJECTS\20-18\GWI_B.WPD [1/14/00]
'5ee../~.~~'
PORT ANGELES CHAMBER OF COMMERCE
STATEMENT OF OPERATING FUNDS
For Period Ended April 30, 2000
. ACTUAL
ACTUAL 2000 BUDGET 2000 ACTUAL 1999 INCREASE (DECREASE)
CURRENT YEAR YEAR CURRENT YEAR CURRENT YEAR
MONTH TO-DATE TOTAL MONTH TO-DATE MONTH TO-DATE
TRANSFER FROM RESERVES S 17,429
REVENUES
MEMBERSHIP DUES S 4,843 S 33,261 S 64,000 S 1,994 S 27,144 S 2,849 S 6,117
COUNTER SALES 999 2,896 22,ODO 1,009 3,151 (9) (255)
BUILDING RENTAL 2,004
N.W. WOOD SHOWCASE 372 472 3,000 97 572 275 (100)
ANNUAL BANQUET 1,325 1,325 1,250 75
CHAMBER FUND RAISERS 799 25,660 799
FUND RAISER-AUCTION /,400
INTEREST EARNED 74 1 ,744 6,500 209 898 (135 ) 846
BROCHURE DISTRIBUTION 300
DONATIONS 90 526 2,300 119 385 (29) 141
MISCELLANEOUS 222 600 23 124 (23) 98
JULY 4TH INCOME 12,000
INTERNET ADVERTISING 3,000 150 700 (150) (700)
NEWSLETTER INSERTS & AD ~ --1.QQ 35 -22
TOTAL REVENUES 6,379 41,311 150,189 3,600 34,259 2,779 7,052
.nURES
KS-PAYEE UNKNOWN 500 500 500 500
MATERIALS-COUNTER SALES 636 1 ,991 13,200 643 2,142 (7) (151)
MATERIALS-SHOWCASE 29 (314) 2,250 29 (314)
RECRUITING/TRANSITION E 15,000
DIRECTOR SALARY OVERLAP 4,000
SALARY - DIRECTOR 3,765 15,059 45,176 3,765 15,059
BONUS . DIRECTOR 1,624 (1,624)
SALARY . OFFICE HGR 792 3,169 9,512 798 3,252 (6) (84)
PENSION EXPENSE (SIMPLE 160 634 2,000 159 694 1 (60)
FICA TAX 409 1,637 410 1,774 (1) ( 137)
FEDERAL U/C EXPENSe ~4 93 1
STATE U/C EXPENSE 80 4,743 80 1
STATE INDUSTRIAL INS. 88 51 37
LESS VC ALLOCATION (61) (290) (61) (292) 1
MEDICAL INS.-DIRECTOR 667 2,668 8,004 530 1,780 137 888
MEDICAL INS.-OFFICE MGR 135 270 532 107 135 163
R.E. & P.P. TAXES 13 20 19 (7) /
LIABILITY & FIRE INS. 119 119 111 111 111 8 8
BANK CHARGES 49 379 500 13 159 37 220
OFFICE SUPPLIES 16 464 1,100 243 641 (228) (178)
OFFICE EQUIPMENT 134 178 500 134 178
AUTO ALLOWANCE 300 1,200 3,600 300 1,200
DUES & SUBSCRIPTIONS 40 750 140 365 ( 140) (325)
OFFICE RENT 337 1,346 4,000 337 1,353 (1) (7)
.AGE 229 993 2,500 159 552 71 441
JTIES 350 89 (89)
See Accountants' Compilation Report.
77
PORT ANGELES CHAMBER OF COMMERCE
STATEMENT OF OPERATING FUNDS
For Period Ended April 30, 2000
ACTUAL .
ACTUAL 2000 BUDGET 2000 ACTUAL 1999 INCREASE (DECREASE)
CURRENT YEAR YEAR CURRENT YEAR CURRENT YEAR
MONTH TO-DATE TOTAL MONTH TO-DATE MONTH TO-DATE
EQUIPMENT RENTAL S 176 S 372 S 650 S 163 S 319 S 12 S 53
TELEPHONE 80 289 867 103 302 (23) (13)
REPAIR & MAINTENANCE 8 25 200 6 27 .2 (2)
MANAGER TRAVEL EXPENSES 76 177 1,000 34 229 42 (51)
OFFICE MGR'S EXPENSE 69 252 1,000 106 376 (37) (125)
ACCOUNTING SERVICES 375 1,500 4,500 375 1,475 25
ANNUAL BANQUET 2,102 1,553 1,802 300
GUEST SPEAKER MEALS 238 500 17 149 (17) 89
COMMUNITY DEVELOPMENT 65 250 32 32
CONCERTS ON THE PIER 1,800
JULY 4TH EVENT 500
JULY 4TH FIREWORKS 10,200
HOSPITALITY DIVISION 50
GOVERNMENT RELATIONS 500
TOURIST PROMOTION 2,000 15 (15)
INTERNET EXPENSE 120 1,320 1,800 90 120 1,230
FUND RAISER - EXP 18,900
FUND RAISER - AUCTION 2,000 111 111 (111) (111)
AMBASSADORS EXPENSE 27 (27)
MISCELLANEOUS EXPENSE 52 487 500 127 52 360 .
MEMBERSHIP DEVELOPMENT 335 ~ ~ 659 ~) ~)
TOTAL EXPENDITURES 9.172 37.479 167.618 8.812 36.594 ---HQ ~
EXCESS (DEFICIENCY) S (2.793) S 3.831 - S (5.212) S (2.335) S 2.419 S 6.166
.
78
See Accountants' Compilation Report.
.
ACTUAL 2000
CURRENT YEAR
MONTH TO-DATE
l!';'~r"
PORT ANGELES CHAMB~A OF COMMERCE
STATEMENT OF VISITOR CENTER FUNDS
For Period Ended April 30, 2000
BUDGET 2000
YEAR
TOTAL
ACTUAL 1999
CURRENT YEAR
MONTH TO-DATE
ACTUAL
INCREASE (DECREASE)
CURRENT YEAR
MONTH TO-DATE
REVENUES
CITY ALLOCATION S 6,897 S 8,832 S 48,000 S 7,185 S 16,880 S (288) S (8,048)
EXPENDITURES
BROCHURES & ADVERTISING 7,596 12,254 12,909 (12,254) (12,909)
VIC MEDICAL INSURANCE 135 270 532 107 135 163
VIC EQUIPMENT 132 132
VIC WAGES 792 3,169 9,512 798 3,252 (6) (84)
VIC RENT 1,010 4,039 12,156 1,012 4,059 (2) (20)
VIC UTILITIES 1,006 267 (267)
VIC REPAIR & MAINT. 23 75 528 17 82 5 (7)
VIC OFFICE SUPPLIES 48 1,392 3,410 730 1,924 (683) (533)
VIC EQUIPMENT RENTAL 527 1,117 1,941 490 957 36 160
VIC POSTAGE 1,181 7,500 476 1,226 (476) (44)
VIC BUILDING INS. 356 356 334 332 332 24 24
VIC TELEPHONE 240 867 2,600 310 906 (69) (39)
.. PAYROlL TAXES -.M 290 885 -.M 292 ----1) --ll)
T EXPENDITURES 8 12.887 48.000 16.481 26.312 (13.290) (13.425)
EXCESS (DEFICIENCY) S 3.706 S (4.055) S (9.296) S (9.432) S 13.002 S 5.3n
.
See Accountants' Compilation Report.
79
.
.
.
80
.
.
.
MINUTES-
PLANNING COMMISSION
Port Angeles, Washington 98362
June 14, 2000
7:00 p.m.
ROLLCALL
Members Present:
Bob Philpott, Linda Nutter, Fred Norton, Fred Hewins,
Bob King, Chuck Schramm
Members Absent:
Mary Craver
Staff Present:
Brad Collins, Sue Roberds, Craig Knutson
Public Present:
Steve Zenovic, Pili Meyer, Chris Brotherton, Jeffrey Lauro,
David Bentley, Ken Sweeney, Lorraine Ross, David Neupert,
Mark Thomas, Stasia Steward, Jackie Schwagler, Linda
DeBord
APPROVAL OF MINUTES
Commissioner Nutter moved to approve the minutes of the special May 31, 2000,
meeting with a correction to Condition No. 14 on Page 5 to read "The semi-annual
report will also include an independent written report from the advisory board." The
motion was seconded by Commissioner King and passed 4 - 2 with Commissioners
Hewins and Philpott abstaining as they were not present during most of the meeting.
PUBLIC HEARINGS (CONTINUED):
I
SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 00-09-
CITY OF PORT ANGELES - Valley Creek Estuary Bridge: A proposal to construct
a bridge over the mouth of an estuary in the Industrial Heavy zone.
Planning Director Collins reviewed the Planning Department's staff report recommending
approval of the request. Chair Hewins opened the public hearing.
Steve Zenovic, Zenovic and Associates, 519 South Peabody #4, Port Angeles, represented
the applicant, the City Parks and Recreation Department, and was present for questions. He
noted that the upland area is being developed by the City with the shoreline and estuary areas
under the jurisdiction of the Port of Port Angeles. He provided information regarding the
bridge concept. In reviewing the hydraulics permit application for the original estuary permit
in 1996, additional shading wa&suggested through negotiations with the Department ofFish
and Wildlife. It was agreed that a bridge would provide additional shade area for migrating
fish and woul~ allow their eyes to adjust from the bright light of the estuary to the dark
81
Planning Commission Minutes
June 14. 2000
Page 2
culvert upstream. However, the original shoreline permit approval did not include a bridge, .
and therefore a new permit is required to allow a bridge in the estuary park development.
Mr. Zenovic responded to Commissioner Nutter that untreated wood will be used to prevent
creosote from seeping into the creek. Bicycle use of the bridge will not be permitted for
safety purposes. However, non pedestrian amenities such as bike racks will be worked into
the design ofthe park most likely in the pavillion area to allow bicyclists to enjoy the park.
He confirmed for Commissioner Schramm that the bridge was intended to replace additional
logs originally proposed as shading in the estuary. Everything done so far in the location of
the intended bridge has laid the way for a bridge.
Ken Sweeney, Planning and Environmental Manager for the Port of Port Angeles, 331
West First Street, also provided background information confirming the concept of the
bridge. The estuary was originally designed as mitigation for filling the K-Ply log pond.
The concept was developed with the focus being on the area below the mean higher high
water. The purpose was to provide fish habitat to meet mitigation requirements of the
Department ofFish and Wildlife. Some design work was also provided for the upland area
that included features that would increase the public's enjoyment of the shoreline area. The
1996 shoreline permit that originally approved the work was approved prior to the current
conceptual plan and did not contain a bridge. He agreed with Mr. Zenovic that the idea for
a bridge came about from negotiations with the Department of Fish and Wildlife.
Washington State Department ofFish and Wildlife (WDFW) Habitat Biologist, Bob Burkle,
emphasized that it was important to have logs the entire length of the channel to the area
where it widens to the estuary. He thought that an understanding had been reached with
WDFW that the bridge would provide additional shading requested as well as needed
protection from predation by birds. However, it appears that a conflict has now arisen with
WDFW. The 1997 negotiations were carried on by the Executive Director of the Port of Port
I
Angeles and the Regional Director of the WDFW, Sara LaBord. At one point it was
determined that there might even be grant funds available from WDFW for such a project.
Most of the negotiation was done by phone without a lot of written correspondence. A new
biologist has now objected to the project and is questioning those negotiations. The
applicant will continue to work with WDFW because a hydraulics permit is required for the
bridge. \
. David Bentley, 155 Marsden Road, is the founder of a non profit organization called PlRA,
Peninsula International Relations Association, that originated a sister city relationship
between Port Angeles and Mutzu City, Japan. When the sister city agreement was signed
the idea was that something would be constructed to commemorate that association in each
city. A park has been established to commemorate the Port Angeles community in Mutzu
City, Japan. The bridge has been designed as a friendship bridge of a Japanese design that
would be a commemorative gift to the 'community. The work is being done entirely by
private contributions. He expressed disappointment that one biologist coming into the
process late in the planning could hold up this project. A great deal of planning has been
done over several years with the earlier understanding that such a structure had been
previously acknowledged as a viable mitigation measure. A bridge cutting celebration has
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Planning Commission Minutes
June 14, 2000
Page 3
been planned for the end of July with representatives from Mutzu City, Japan which now is
in limbo due to the disagreement of one official.
Planning Director Collins noted that the City has been working with WDFW since the
application was received in April. Appropriate procedures have been followed but talks have
not been successful in reaching agreement with the local biologist on this issue. There
clearly is a conflict with WDFW but the conditions attached to the City's permit approval
do not interfere with WDFW's jurisdiction. The City will continue to support the project and
try to work the issues out.
There being no further testimony, Chair Hewins closed the public hearing.
Following brief discussion, Commissioner King moved to approve the shoreline
substantial development permit as proposed with the following conditions, findings,
and conclusions:
Conditions of Approval:
1. The activity shall meet all requirements of the Port Angeles Municipal Code
including fire and building code requirements.
2.
Signage shall be consistent with Chapters 4 and 5 of the City's Shoreline Master
Program.
3. The applicant shall obtain and comply with the requirements of a Hydraulics Permit
from the Washington Department ofFish and Wildlife.'
4. The applicant must obtain an administrative ESA approval per Chapter 15.20 of the
Port Angeles Municipal Code.
Findings:
Based on information provided in the May 24, and June 14,2000, staff reports (including all
of its attachments), comments and information presented during the public hearing, and the
Planning Commission's discussion and deliberation, the City of Port Angeles Planning
Commission hereby finds that:
1.
In 1991, Shoreline Substantial Development Permit SMA 91-119 was approved by
the City to complete filling oftheK-Ply log pond. In 1993, the permit was revised
to include a required mitigation project known as the Valley Creek Estuary Project.
A shoreline permit was approved in 1996 (SMA 96-158) that mirrored the 1993
proposal to construct the estuary project, since a two year time period passed
following approval in 1993 with no significant work being done and therefore, the
permit expired.
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Planning Commission Minutes
June /4. 2000
Page 4
2.
A pedestrian bridge was planned part way through the project development but was
never included in any shoreline permit. Other amenities such as a viewing tower and
signage were included in the previous (1996) permit approval.
.
3. The State of Washington Shoreline Management Permit and Enforcement
Procedures (WAC 173-27-040(2)(a)) state "Any development of which the total cost
or fair market value, whichever is higher, does not exceed two thousand five hundred
dollars, if such development does not materially interfere with the normal public use
ofthe water or shorelines ofthe state..."
4. The applicant, the City of Port Angeles, applied for a Shoreline Substantial
Development Permit on March 24, 2000. The application (Attachment B) was
determined complete on March 29, 2000.
5. A Determination of Non-Significance and Adoption of an Existing Environmental
Document was issued by the City of Port Angeles SEP A Responsible Official for the
proposal on May 19,2000. The comment period for the public and agencies with
jurisdiction runs through June 3, 2000.
6. The application and hearing process was advertised in accordance with the legal
requirements of the City of Port Angeles and the State of Washington.
7.
The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning
Ordinance, and critical areas ordinances have been reviewed with respect to this
application.
.
8. The site is designated Industrial in the City's Comprehensive Plan, Industrial, Heavy
(IH) in the City's Zoning Ordinance, and Urban-Harbor (UH) and Aquatic-Harbor
(AH) in the City's Shoreline Master Program.
9. Water dependant recreational use is permitted in the UH and AH environment
designations.
10. The marine shoreline is defined by the City's Environmentally Sensitive Areas
(ESA) Ordinance (Section 15.20 PAMC) as a "beach and associated coastal drift
process area."
11. Beach restoratiQn and enhancement are permitted activities in both the Urban-Harbor
and Aquatic-Harbor designations.
12. The shoreline has been altered substantially from its natural state.
13.
The City's waterfront trail runs east and west adjacent to the property's south
property line.
.
84
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.' "',"/:; "it;::!{F't'~~'~::bt,;,i;'" , :'; 'T"':~:~~::',~~~;:':?rl;;f~~t'
Planning Commission Minutes
June 14, 2000
Page 5
14.
The nearest residents are over 300 feetsouth of the site across Marine Drive and atop
a marine bluff which is over 100 feet above sea level. Other uses in the area include
the K-Ply plywood mill to the west and commercial activities along the Marine Drive
corridor.
15. The approval is to construct a 44' long x 16' wide untreated wooden pedestrian bridge
which will provide pedestrian access along the Waterfront Trail and shading for fish
within the estuary.
16. The project is subject to review by the army Corps of Engineers and Department of
Ecology, pursuant to the Clean Water Act, and requires a hydraulics permit from the
Department of Wildlife and Fisheries.
17. The estuary area is identified by a 1926 Army Corps of Engineers survey map as
being underwater as the shoreline area extended south of First Street at that time.
18. Signage will be provided identifying natural features and providing educational
information for the estuary area.
19.
The Port Angeles Harbor provides near shore marine habitat for juvenile Puget
Sound chinook salmon, which are listed as a threatened species under the
Endangered Species Act.
20.
The application materials were sent to the Department of Ecology (DOE), the
Washington State Department ofFish and Wildlife (WDFW), and the Lower Elwha
Klallam Tribal Council, and Army Corps of Engineers for review.
Conclusions:
Based on information provided in the May 24, and June 14,2000, Planning Department staff
reports including all of its attachments, comments and information presented during the
public hearing, the Planning Commission's discussion and deliberation, and the above listed
findings, the City of Port Angeles Planning Commission hereby concludes that:
A. The project is consistent with the City's Comprehensive Plan. Those policies most
relevant to the proposed project are: Land Use Element Goal A, Policy 2; Goal"H,
Policy 3; Conservation Element Goal B, Policies 1,2,9 & 10 Conservation Element
D, Policies 2, 3, 5 and 7.
B. The proposal is in compliance with the City's Industrial Heavy (IH) zone of the
City's Zoning Ordinance.
c.
The proposal is consistent with the City's Shoreline Master Program specifically
Chapter 4 (General Policies and Regulations) B.2; C.l., 2., 4.,5., 7.; D.1; J.l., 2., 3
and Regulations 1 - 12; K.2., 4., 6; L.1; N.l., 2; Chapter 5 (Environment
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Planning Commission Minutes
June /4. 2000
Page 6
Designations)Urban Harbor (UH) Policies D. 1,2,5,9, 10, 11; Aquatic Harbor (AH)
Policy F.3; and Shoreline Use Matrices.
.
D. The project will not be detrimental to the shoreline and is subject to WDFW review
and mitigation of impacts to fish habitat.
E. The public's access to and enjoYment of the shoreline area will be enhanced by the
proposal.
The motion was seconded by Commissioner Norton and passed 6 - o.
An Executive Session was called for by the City Attorney at this point (8:00 p.m.) for
discussion on the following item. The session lasted 15 minutes with the meeting
reconvening at 8:15 p.m.
MUNICIPAL CODE AMENDMENT MCA 00-02 ADULT
ENTERTAINMENT BUSINESSES City wide: Consideration of adoption of
regulations regarding adult entertainment business within the City limits. (Continued
from May 24,2000.)
Planning Director Collins presented the Planning Department's staff report. He provided .
maps identifying areas where adult entertainment businesses could locate within the City if
the proposed ordinance is adopted, and noted that there are approximately 50 such sites
currently available for that type of activity within the City limits.
Mr. Collins responded to a question from Commissioner Schramm that he did not know how
the Port approves leases and that the adoption of the intended regulations would eliminate
the possibility of adult entertainment businesses by conditional use permit in residential and
commercial zones.
City Attorney Knutson stated that the key difference in the existing and proposed regulations
is that the current ordinance allows for waivers that would allow such uses nearly anywhere
in the City under the conditional use permit process. The proposal removes the uncertainty
as to where such uses could occur.
Chair Hewins opened the public hearing. There being no one present to provide testimony,
Chair Hewins closed the public hearing.
Commissioner Norton commended staff for working through the volumes of legal material
and providing a workable ordinance.
Commissioner Nutter pointed out that the proposed distance criteria between such uses and
residential or commercial uses does not seem adequate as it measures around buildings
thereby reducing distances a great deal if measured by the pedestrian method. Five hundred
.
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Planning Commission Minutes
May 31,2000
Page 7
feet would be more acceptable than the proposed three hundred feet. Director Collins agreed
and noted that such a change should still result in approximately 40 sites available for
development to adult entertainment businesses. Five hundred feet is the length of a City
block. The intent was to separate adult entertainment businesses so there would be no more
than one business within a block of each other.
Attorney Knutson read a second definition of the measuring method .that was not included
in staff s report but which was intended to be considered. The alternate method would take
into account the development of adjoining properties.
Following continued discussion on the details of the ordinance including the method of
measuring the distance between such uses, Commissioner Nutter moved to continue
discussion to the June 28, 2000, meeting and directed staff to revise the maps including
identifying the County's zoning designation along Edgewood Drive, further analysis of
the sites available given either the 300 feet or 500 feet measuring criteria, and
amendment to the definitions section. The motion was seconded by Commissioner
Schramm and passed 6 - O.
The Commission took a break at 9: 1 0 p.m. The meeting reconvened at 9: 15 p.m.
PUBLIC HEARINGS (NEW)
STREET V ACA TION PETITION - STY 00-02 - STEWARD. Portion of "H"
Street north of Tenth Street. Request for a portion of unopened City right-of-way abutting
Blocks 305 and 306 Townsite of Port Angeles.
As the applicant was not as yet present, this item was moved to last on the agenda.
PARKING VARIANCE - PKV 00-01 - MAVERICK DEVELOPMENT. 116
North Albert: Reconsideration of a request for a reduction of parking in association with
a senior housing use in the Commercial Arterial zone. (Continued from May 24,2000.)
Director Collins reviewed the Planning Department's staff memorandum and responded to
Chair Hewins that the public hearing was properly noticed by posting and legal publication
in the Peninsula Daily News. Two letters of support for the variance were received as a
result of the additional notification/mailing. Chair Hewins opened the public hearing.
David Neupert, 403 South Peabody, indicated that the signature on the letter from Swain's
is that of the store manager, Dick Cable. He stated that the applicants have eliminated one
condominium unit, increased the number of on-site handicapped parking spaces by filling
in the swimming pool, added a handicapped visitor parking space and a dedicated loading
area, obtained a lease with a neighboring property owner (rather than the business operator)
for two visitor'parking spaces, and entered into an agreement with a limousine service for
on-demand parking in an effort to address some of the Planning Commission's earlier
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Planning Commission Minutes
June 14, 2000
Page 8
concerns. He displayed a revised on-site parking plan which he stated was approved by the
City's Engineering Department. Director Collins agreed that the City's Deputy Director of
Public Works Utilities, Gary Kenworthy, approved of the revised parking layout~ A
permanent requirement ofthe homeowner's association is to provide the 28 on-site parking
spaces as shown on the revised parking map including retention of at least two off-site visitor
parking sites for the life ofthe condominium use. The additional on-site parking spaces meet
Americans with Disabilities Act (ADA) standards. The site is well situated for residency by
persons who do not drive due to its proximity to the Central Business District.
.
Mr. Neupert felt that the applicant has done everything that can be done given the current
circumstances to address the Planning Commission's earlier reasons identified in denial of
the variance request. He apologized for the unfortunate wording of the appeal of that
decision to the City Council. The applicant meant no disrespect.
Pili Meyer, Coldwell Banker Real Estate, 330 East First Street, Port Angeles, spoke in
favor of the variance because it will allow this much needed residential condominium project
to go forward. The site has long been vacant and the proposal will result in the generation
of much needed tax revenues. The housing will fill a niche between the many new low
income housing opportunities and higher income developments available for seniors.
Lorraine Ross, 418 East Front Street, Port Angeles, also spoke in favor of the request. It
is reasonable to assume that some occupants will not own or drive a car. There is a need for .
this type of in-between housing and the proposed location has very good access to many
desirable City locations. She encouraged a further redesign that would preserve the pool
room area to be used as a common room, waiting room, or lobby, rather than for parking.
She suggested that a parking reduction to 26 spaces for the 28 units be considered and, if it
doesn't work, additional parking space could then be required.
Mark Thomas, 723 Freshwater Bay Road, Joyce, Washington, encouraged approval of the
variance due to the tax benefits to the City.
There being no further testimony, Chair Hewins closed the public hearing.
Chair Hewins expressed appreciation that the applicants have chosen to redesign the site and
to try to accommodate the Planning Commission's earlier reasons for denial. The applicant
has added handicapped parking spaces, improved and clarified lease agreements, and
identified loading and visitor parking areas.
Commissioner Schramm noted that many businesses have left the City due to lack of
parking. It is important to provide adequate parking for a healthy business.
Commissioner Nutter pointed out that although the new lease is with a neighboring property
owner not just with the business operator/owner, it is a month to month lease.
.
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Planning Commission Minutes
May 31. 2000
Page 9
Commissioner Philpott agreed with Commissioner Hewins' analysis that the -applicant has
endeavored to address the reasons for the earlier denial of a parking variance. He favored
the current proposal.
Commissioner Schramm asked staff if the parking requirements were discussed with the
applicants prior to commencement ofthe project. Planning Director Collins responded that
staff met with representatives of First Federal Savings and Loan prior to the sale of the
properties to discuss their marketing plans for the three sites originally known as "Aggie's".
First Federal Savings and Loan was told that it would be difficult to separate the two west
sites from the parking that was historically provided on the east lot. Additionally, following
sale of the subject site, the applicants were informed of the parking requirements. In all
discussions regarding potential use of the three properties staff stated that it would be
difficult to separate the uses from the historical parking arrangement and yet the applicant
moved forward with the project without a parking variance.
In response to Commissioner Schramm, Director Collins stated that if a parking variance is
approved and the use of the site changes the parking variance would become invalid.
Variances are for specific uses.
Commissioner Schramm did not feel that the applicants did their homework in putting
together a business plan for the site's conversion. The requested reduction in parking is 50%
of the required parking. Commissioner Schramm noted that other parking reductions granted
for similar projects have not had positive results. A visit to two of those sites recently
indicated that the parking reductions were not warranted. He did not believe such a
significant reduction is warranted in this instance as it is mainly caused by poor planning on
the part of the applicants rather than by the residency
Commissioner Nutter agreed with Commissioner Schramm and further stated that she never
stated that one parking space for each condominium unit would be adequate.
Planning Director Collins noted that the Port Angeles Municipal Code used to have a
provision for one parking space per each senior residential living unit in senior residential
developments. Additionally, at one time there was a further reduction to one-half space per
residential unit for residents of assisted living senior housing developments. Those sections
were removed from the Municipal Code with the understanding that in the future parking
reductions would be considered on a case by case basis given the special circumstances in
each instance.
Commissioner King moved to continue the business meeting beyond 10 p.m. The
motion was seconded by Commissioner Norton and passed 6 - o.
The Commission took a break at 10:20 p,m. to allow staff to revise findings and conclusions
in support of the variance. The meeting reconvened at 10:30 p.m.
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Planning Commission Minutes
June 14, 2000
Page 10
Following review ofthe revised findings and conclusions, Commissioner Norton moved .
to approve the requested reduction of parking citing the following conditions, findings,
and conclusions
Conditions:
1. Approval is for the project as submitted by the applicant and identified as Attachment
B to the April 12, 2000, Planning Department Staff Report for PKV 00-01 as revised
by the applicant's representative at the June 14,2000, Planning Commission public
hearing.
2 The project shall provide parking spaces as identified in the June 14,2000, site plan,
and 2 off-site parking spaces.
3. The size ofthe parking spaces, lot design, and improvements shall be approved by
the City Engineer.
4. The project shall include curb, gutter, sidewalk, and alley improvements as required
by the City Engineer.
5.
Occupancy of the individual units shall be restricted to senior residents and such
limitation shall not be removed without City approval. Evidence of such restriction
shall be approved by the Planning Department.
.
6. All conditions of approval shall be complied with consistent with City Ordinances
prior to the issuance of a Certificate of Occupancy.
Findings:
Based on information provided in the April 12, 2000 Staff Report for PKV 00-01 (including
all of its attachments), comments and information presented during the public hearing, and
the Planning Commission's discussion and deliberation following reconsideration of the
original approval of denial at a June 14, 2000, public hearing, the City of Port Angeles
Planning Commission hereby finds that:
1. The applicant, Maverick Development/Prime Financial, applied for a parking
variance on January 20,2000. The application was determined to be complete on
January 26, 2000. The application is identified as Attachment B to the April 12,
2000 Planning Department Staff Report for PKV 00-01 and revised as presented by
the applicant's representative at the June 14, 2000, Planning Commission public
hearing.
2.
As a variance, the application is exempt from SEP A requirements.
.
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Planning Commission Minutes
June 14, 2000
Page 11
3.
In accordance with legal requirements of the City of Port Angeles and the State of
Washington, the notice of application and subsequent hearing process was advertised
in the Peninsula Daily News' legal section on January 26, 2000, and May 30, 2000.
4. Based on senior occupancy, the applicant is requesting a reduction in the
number of required parking spaces from 56 to 29 spaces. The proposed 28 spaces
will provide one space for each of the project's 28 units, 1 visitor handicap parking
space, and I loading space
5. The applicant submitted a portion ofthe project's CC&Rs which states "It is intended
by declarant that the Condominium qualify as housing that is intended and operated
for occupancy by persons fifty-five (55) years of age or older, as authorized by and
in compliance with 42 USC 3607(b)(2)(C) [Article 1 1.8.37]."
6. The site is located at 116 N. Albert Street on the. southwest comer of Albert Street
and Front Street.
7.
The project is the conversion of a part of the former Aggies Motel and Restaurant
complex into residential units. The vacant restaurant building is across the alley to
the south of the site and the former office and additional parking area is across Albert
Street to the east. To the north across Front Street is a separate operating motel and
adjacent to the west is a single family residence.
8. The City's Parking Ordinance requires two spaces for each multi-family or apartment
unit.
9. The June 14,2000, site plan submitted by the applicant shows 29 on-site parking
spaces. The spaces are located on the ground floor, both under the units and in an
interior courtyard. Because of the location of some support structures for the
building, the design of the onsite parking is somewhat restricted.
10. Other than the parking requirement, the project as conditioned is consistent with the
City's Comprehensive Plan, Zoning and Parking Ordinances.
11. The site and surrounding properties are located in the Commercial [C] designation
ofthe Comprehensive Plan Land Use Map and are zoned Commercial, Arterial [CA].
12. The use of the site as an apartment building is a permitted use in the CA zone.
13. The density of the project is consIstent with a recent Planning Department
Interpretation regarding the conversion of existing hoteVmotel facilities to residential
units.
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Planning Commission Minutes
June 14, 2000
Page 12
14.
The Public Works Department has indicated new concrete sidewalk and driveway
approaches will be required prior to occupancy. Additionally, if access is taken off
the alley, City standard improvements to the alley along with the removal of the
existing bollards will be required. No other City departments noted any specific
requirements.
.
15. Three letters of comment were received from the public regarding this application.
The public comment period ran from January 21, 2000 to February 10,2000, and
from May 30, 2000 to June 14,2000.
16. The applicant's revised proposal includes a monthly parking lease agreement for 2
additional spaces at the Pettit Chevron station, and van services for the condominium
residents.
Conclusions:
Based on the information provided in the April 12, 2000 Staff Report for PKV 00-01,
including all of its attachments, comments and information presented during the public
hearing, the Planning Commission's discussion and deliberation, and the above listed
findings, the City of Port Angeles Planning Commission hereby concludes that:
A.
Because of the location of some support structures for the building, the design of the
on site parking is somewhat restricted.
.
B. As conditioned, the variance is not detrimental to surrounding properties.
C. As conditioned, the variance will not create increased congestion or traffic hazards
along adjacent streets and alleys.
D. As conditioned, the variance is consistent with the intent of the Off-Street Parking
Ordinance, the zoning district in which the site is located, and the Comprehensive
Plan. "
The motion was seconded by Commissioner Philpott and passed 4 - 2 with.
Commissioner Nutter and Schramm voting in the negative. Commissioner Nutter voted
in the negative due to her belief that the proposed reduction is detrimental to surrounding
properties, will increase congestion and traffic hazards along adjacent streets and alleys, and
it is inconsistent with the City's Parking Ordinance. Commissioner Schramm agreed and
although he believes the proposal is a good proposal and the developers have worked hard
for it but the reduction in parking will be a detriment to the area. Poor planning on the part
of the applicant is not a good reason for granting a parking reduction that will last for the life
of the use.
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Planning Commission Minutes
June 14, 2000
Page 13
STREET VACATION PETITION - STV 00-02 - STEWARD. Portion of"H"
Street north of Tenth Street. Request for a portion of unopened City right-of-way abutting
Blocks 305 and 306 Townsite of Port Angeles. (Continued from earlier in the agenda.)
Planning Director Collins reviewed the Planning Department's report recommending
approval of the requested vacation of right-of-way. Chair Hewins opened the public hearing.
Stasia Steward, 1335 West 1{fh Street, Port Angeles, asked that the vacation be approved
for the reasons stated in staffs report. No one is using the right-of-way and it is no value
to anyone but herself at this time.
There being no further testimony, Chair Hewins dosed the public hearing.
Following brief discussion, Commissioner Nutter moved to recommend approval of the
right-of-way vacation as proposed citing the following condition, findings, and
conclusions:
Condition:
1.
A permanent utility easement over, under, across and through the westerly 20' of the
easterly one-half of the proposed vacated "H: Street shall be provided to the City
before the street vacation takes place.
Findings:
1. A petition for vacation of right-of-way was submitted by John and Stasia Steward on
May 2, 2000. The application materials are provided in Attachment B.
2. The proposed street vacation is for the portion of "H" Street abutting Lot 11, Block
305, and Lot 20, Block 306, TP A, as shown on the map in Attachment C. No portion
of the 9/10 alley is included in this proposed street vacation.
3. "H " Street is not improved between 10th St. and the 9/10 alley, except for a 6"
ductile water within the westerly 20' of the easterly one-half of the proposed vacated
"H" Street.
4. There are no power utilities in the street proposed for vacation.
5. The City's Solid Waste Division had no objection to the vacation as proposed due
to the fact that trash containers are picked up along 1 Oth Street in this location and not
in the alley.
6.
The City's Fire and Police Departments had no comment on the proposed street
vacation.
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Planning Commission Minutes
June 14, 2000
Page 14
7.
10th Street, "I" Street, and 8th Streets are arterial streets on the City's Circulation Plan
Map.
.
8. The properties abutting the proposed street vacation are zoned Residential Single
Family (RS-7) with the lot to the east having a single family residence being built on
it and the lot to the west being undeveloped.
9. The properties nQrth of the 9/10 alley and "H" St. are zoned Residential High
Density (RHD) and Community Shopping District (CSD) with the RHD developed
as a senior residential community know as Park View Villas and the CSD
undeveloped.
10. The properties south of 10th St. are zoned and developed as RS-7 single family
residential.
11. The vacating of a street is categorically exempt from a SEP A threshold determination
and Environmental Impact Statement requirements per Section 197-11-800 (2) (h)
of the Washington Administrative Code which states "(2) Other minor new
construction. The following types of construction shall be exempt . .. (h) The
vacation of streets or roads."
12.
The proposed street vacation was reviewed for consistency with the Port Angeles
Comprehensive Plan.
.
13. Per the required publication and notification procedures, the site was posted, and
notice of the action was published in the Peninsula Daily News on May 26,2000.
No comments were received during the publication and posting period.
14. This action constitutes a recommendation to the City Council. The City Council has
scheduled a public hearing for consideration of the petition at its July 5, 2000, regular
meeting.
Conclusions:
A. A utility easement should be retained for an existing water line in the right-of-way
proposed to be vacated. .
B. Current traffic circulation in the area would not be affected by this vacation, although
future development of more intensive high density residential and commercial zoned
properties to the north would not have an "H" St. access to 10th St., which is. a
collector arterial.
C.
The vacation of the proposed rights-of-way will not interfere with the public's health,
safety, or welfare so long as the condition retaining a necessary utility easement is
required.
.
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Planning Commission Minutes
June 14, 2000
Page 15
D.
Residential development patterns in the area south of 10th St. would be protected by
the proposed street vacation from more intensive traffic related to future development
north of the 9/10 alley.
E. The proposed street vacation was found to be consistent with the Port Angeles
Comprehensive Plan, and the following goals and policies were found to be the most
relevant: Transportation Goal B, Policies B9 and B 1 0, Utilities and Public Services
Goal D, Policies Dl and D5, Capital Facilities Goal B, and Policies Bl and B 2.
F. The purpose of the street vacation is to allow for an addition to the house being built
on Lot 11, Block 305, and the only public purpose served by a vacation of the street
right-of-way would be to add property back on to the City's tax roll.
G. As conditioned, the proposed street vacation is in the public interest.
Commissioner Norton seconded the motion which passed 6 - O.
COMMUNICATIONS FROM THE PUBLIC
None.
STAFF REPORTS
Planning Specialist Sue Roberds provided a brief summary ofthe McPhee Conditional Use
Permit activity approved for the northeast comer of 8th and Race Streets as requested at the
May 31, 2000 meeting. The conditional use permit was required because the application
indicated that gas pumps in association with a convenience store was the proposed use. The
applicant has since decided not to pursue the gas use and therefore the conditional use permit
is no longer required. Therefore, the only development standards that are required of a
permitted activity at that location is for landscaping to be provided on the east property line
as it abuts a residential zone. A memorandum from the Fire Department was provided which
indicated that the site had been surveyed for contamination due to the previous use of the site
as a gas station, and it was determined that the site meets the state's standards as a clean site.
Staff informed the Commission that two appeals have been received for the Highland Courte
Conditional Use Permit decision: one from the applicant, and one from the neighborhood
group. That appeal will be considered by the City Council on July 5, 2000 as a closed record
appeal.
REPORTS OF COMMISSION MEMBERS
Commissioner Nutter reminded the group that the Northwest Tandem Bicycle Rally event
is planned for June 30 to July 3, 2000, headquartered at the Port Angeles High School.
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Planning Commission Minutes
June J 4, 2000
Page 16
Commissioner Nutter asked what steps staff is pursuing in investigation or action for the .
Withers fill located at 5th and Penn Streets. Director Collins responded that staff has written
a letter to the Withers' engineer informing him that he was to produce a new map in order
to proceed and finalize the action. No map has been received nor any other communication
with regard to the issue. At this time no penalties are pending or anticipated. Staff will
continue to try to finalize the situation. Commissioner Nutter expressed disappointment that
the situation has not been finalized and that the time it has taken to investigate and act on the
illegal fill has been over a year. She asked staff to try to pursue these matters more quickly
as it appears the City is doing nothing when illegal activities are reported.
ADJOURNMENT
The meeting adjourned at 11 :45 p.m.
Brad Collins, Secretary
Fred Hewins, Chair
..;--
~--
..' . PREPARED BY: S. Roberds
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