HomeMy WebLinkAboutAgenda Packet 07/08/2005 AGENDA
· '~ A,,];..,ORT_/~ffGELES CITY COUNCIL MEETING
w A S H I N ~ -C O N, u. s.A. 321 EAST FIFTH STREET
July 8, 2005
REGULAR MEETING - 3:00 p.m.
Becky Upton
City Clerk
A. CALL TO ORDER - Special Meeting (3:00 p.m.)
ROLL CALL -
PLEDGE OF ALLEGIANCE -
B. WORK SESSION -
1. 2005 Work Plan 1. Approve Plan
C. ADJOURNMENT
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal reqUirements pertaining to matters such as, land use permit applications, proposed
amendments to City land use regulations, zoning Changes, annexations. In addition, the City Council may set a public hearing in ogder to receive
public input prier to making decisions which impact the citizens, certain maffers may be Controversial and the City Counci~ may choose to seek
public opinion through the public hearing process.
I
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
July 8, 2005 Port Angeles City Council Meeting Page - I
pORTANGELES CITY COUNCIL SPECIAL MEETING
~v ~ ~.,. ~ ~ o., u.s.A. Attendance Roster
DATE OF MEETING: July 8~ 2005
LOCATION: CRV Council Chambers
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: June 7, 2005
TO: CITY COUNCIL
FROM: Michael Quinn, City Manager
SUBJECT: 2005 Community Work Plan
Summary: The 2005 Work Plan contains the policy objectives and the project listings that directs
staff's major work efforts in the capital and project-related areas for the budgetary year. The on-
going operational programs like police patrol or utility billing are not contained in this type of
document. The Council has completed a partial review, and staff seeks acceptance of the document
in Order to facilitate our work plan with the budget.
Recommendation: Review and accept the 2005 Work Plan.
Background / Analysis: The attached Work Plan includes the changes incorporated at the last
Council review session on 3/29/05. The strikeout and bold feature has been utilized for easy
reference. To aid the Council, I have gone through this document with the management staff again
to scrutinize the projects as to the ones most likely to be accomplished in 2005. For project changes,
the determining factor was whether the project was likely to be accomplished in 2005. For the
changes in Objectives, the determining factor was whether the statement was project oriented and
not policy directed. Staff did not feel comfortable with substituting policy statements, only editing
them. In terms of a Work Plan, this list of directives and projects works for us since it conforms to
the approved Budget and we have already invested considerable time in their progress. Considering
that staffhas already completed 40% of the work year toward the majority of these projects, I suggest
that our concentration be less oriented toward revising the 2005 Work Plan, and concentrate more
on the 2006 Work Plan.
G:~MASTFOKM\COUNCiL. WPT
Last Revised: 6/29/99
CITY OF PORT ANGELES
VISION STATEMENT
COUNCIL GOALS - OBJECTIVES AND
DEPARTMENTAL PROGRAMS / PROJECTS
2005 - OUR COMMUNITY WORDPLAY
VISION STATEMENT:
To enhance the quality of life in Port Angeles, we envision a City that protects its cit&e~,.~ and
provides services for their well-being; that promotes a healthy economy and responsible
stewardship o four natural beauty; that respects and encourages diversity; and that en.ga,?es our
citizens as partners in making Port Angeles a great place to live, work and play.
GOAL: FINANCIAL STABILITY
Provide consistent and quality municipal services through the adequacy, utilization, and
development of financial resources that maximize return on investment, leverage of outside
sources, and equity for local taxpayers.
* Update and improve long-range financial projections, data analysis, and trend profiles to
facilitate strategic forecasting.
* Minimize diminishing operating reserves and maintain fund balances at prescribed policy
levels.
* Minimize potential tax, fee, and utility rate increases while reviewing staff and operations to
maximize effectiveness.
* Pursue outside grants, and loans, and funding partnerships whenever feasible.
* Resolve litigation and minimize financial impact on the City through a pro-active risk
management strategy.
* Increase efficiencies through support efforts to decrease the negative impacts of state imposed
mandates and program responsibilities.
.................... ~ .... ' ( Incorporate into Quality Municip 1 Services g neral
Objectives about increasing effectiveness)
* Diversify revenue sources to the greatest extent possible.
* Review privatization, technology enhancements, and other methods of cost-effective
alternative service delivery.
1. " ........... ~ ............... ' .......... ity
Relations)
4.~ Finalize the Fin~cing PI~ and ~y Bond Options for the Willim Shore Memorial Pool
Project.
Sa~[y ~v~mvt ~ ~ujv~[.t move to Quahty Municipal Se~ices) [ project ~opped for 2005]
6 ~crease revenues at the Firea~s Range.
7.~ ~plement utility fee based ch~ges for ~bul~ce Transpo~ in Medic One se~ice.
8.~ Develop a long-te~ strategy for tingeing replacement of the Ladder Track.
9.~ Issue Refunding Bonds for the 1995 Elec~c & GO Bonds.
10. Evaluate the Cemete~ End~ ~.~e,~ F~d. in terms of alternative se~ice delivery options.
GOAL: INTERGOVERNMENTAL RELATIONS
Promote communications, legislative influence, and agency cooperation with all public entities on
the North Olympic Peninsula, as well as State, Federal, and Tribal agencies which impact our
community and environment.
* Interact with other public agencies and their staffs in a productive, professional, and
participatory process that enables cooperation, fiscal economy, and effective results which
serve our community.
* Coordinate major capital projects, financial impacts and resources, and strategic goals to
promote a commonly shared vision for future benefits to our community and region.
* Strengthen partnerships and communications through joint strategy and planning sessions
with other local agencies and community stakeholders.
I.# Develop a Revenue-Sharing & Service Transition Agreement with Clallam County covering
the Urban Growth Area (UGA).
2.# Serve as the Host Community for the 10th Year Anniversary visit of our Sister City delegation
from Mutsu, Japan.
3.# Implement a Service and Automatic Aid Agreement with Fire District #2 for the western
UGA.
4.# Implement the Solid Waste Transfer Station Agreement with Clallam County.
5. Coordinate with the Lower Elwha Klallam Tribe for support services to the Canoe Paddle
Journey.
8.# ,~',,,,,~"-- Evaluate the lease transfers on Ediz Hook concerning the A-frame and related
uplands between the Port and the City.
9.# Develop options for joint evidence storage and processing with the Sherift's Office.
10. Implement functional consolidation of EMS drills with Fire District #2.
11.# Coordinate plans with Clallam County and the Chamber of Commerce to add a Covered
Arena to the Fairgrounds at Lincoln Park.
12.~ Coordinate support for the Hurricane Ridge Public Development Authority application to the
National Park Service for concession services.
14. Complete the ICMAfBIGG exchanges with Berau, Indonesia sponsored through USAID.
GOAL: QUALITY MUNICIPAL SERVICES
Organize and provide municipal services that are oriented toward meeting the needs of om
citizens, effectively utilizing available resources, and achieving improvements in our community's
quality of life.
* Assure that community support services are provided, within available resoumes, to aid those
segments of our community most in need such as the elderly, disabled, children, and others
needing assistance.
* Strategically plan municipal services to maximize their efficiency and effectiveness.
* Update, modify, and enforce local regulations and codes which reduce nuisances, improve
permit processing, and orients regulations in a more user-friendly direction.
* Protect and preserve the community's quality of life through public safety services conducted
with the highest level of professionalism and integrity.
* Assure that the community is served by safe and effective utility and transportation
infrastmcture.
* Provide programs, facilities, and services which enhance recreational, cultural, and social
opportunities for enjoyment by the community.
* Establish a regular maintenance and replacement program for City facilities.
A. General Services:
2. Develop a Downtown Building Fire Risk Analysis that addresses community fire/ems risks.
3.# Evaluate the need of acquiring property adjacent to the WWTP for future expansion.
5.# Update the Comprehensive Plan for Parks, Open Space and Facilities.
6. Develop an Integrated Records System for the Fire Department.
7. Analyze performance of the Laser Fiche Records Management System.
9. Determine the feasability of a partnership with the Downtown Association to fund a COPS
position for law enforcement.
10. Facilitate a shore-based Water Rescue Capability Program.
11. Update Fire Dept. strategic plans for emergency management and resource deployment.
12. Assess the proposed benefits of the consolidation and reorganization of Economic
Development and Community Development.
13. Assess the proposed benefits of the consolidation and reorganization of Parks & Recreation
and Public Works & Utilities.
B. Infrastructure Maintenance:
1. Develop bid specifications for replacement of the ladder truck.
2.# Replace the Fainnount Pump Station with WUGA utility expansion.
3. Repair the Peabody Heights Weir Facility.
4. Renovate the athletic fields at Shane Park in accordance with a new CFP funding plan.
5.# Manage construction of the design-build Transfer Station Project as the landfill closes.
6. Manage construction of the Water Treatment Facility Project as part of EREFRA.
7.# Finalize the CSO Reduction Plan with State DOE.
8. Complete the double chip-seal of certain city streets downtown and between Front & First.
10. Design and constmct facility expansion at the Senior Center for lounge and computer space.
11. Renovate Erickson Park restrooms.
13. Renovate Elks Park with playfield improvements.
14. Repair City Pier through dredging, piling replacement and related improvements.
15. Manage the contract to replace the Welcome Sign at the east corridor entrance.
16. Replace the radio consoles for the PenCom emergency Communications Center.
GOAL: EMPLOYEE EXCELLENCE
Expand programs and policies that enhance the work environment, stimulate employee
performance, and promote customer service to assure the provision of qualiO~ municipal service
and prepare our employees for the future challenges in municipal government.
* Continue Provide leadership training and development for employees to assure that the City
hires and retains the best workforce possible.
* Incorporate Customer Commitment and Employee Values into the workplace.
* Maintain employee incentive programs to encourage creativity and increase morale.
* Integrate employees and work divisions with cohesive teamwork and organization.
* Emphasize service to the customer with a "can-do" attitude that concentrates efforts toward
pro-active results.
* Develop employee training to provide a viable succession strategy for our leadership
positions.
-5-
l .~ Update the City's Personnel Policy / Procedure Manual.
2.~ Institute a program for employee recommendations to enhance organizational performance.
3.~ Update the Fire Department's Standard Operating Guidelines.
O
Financial Services)
5.# Conduct a salary/benefit review for supervisory/management positions.
6# Recognize employee achievements and special awards at Council meetings.
GOAL: COMMUNITY DEVELOPMENT
Develop policies and promote implementation measures that enact our Comprehensive Plan,
preserve the character of our community, and provide the necessary public facilities and
infrastructure consistent with our vision for the future.
( Covered in Financial Stability section.)
* Maintain, replace, expand, and improve necessary public facilities and infrastructure to serve
and protect the community's needs within available resources of the Capital Facilities Plan.
...... : ....... '-~- ~'- --' ................ :~-' ( P oj ri ted 1 eady
accomplished.)
* Update and prepare comprehensive plans and strategies to guide our future capacity, quality,
design, and capitalization of public facilities and infrastructure.
* Comply with intergovernmental regulations and goals that impact our provision and operation
of public utilities.
* Develop a property management plan for all land and facilities which provides an inventory
and information suitable for pro-active decision making.
* Evaluate the options and impacts of expanding the UGA and corresponding annexation plan.
~ ' ............ '--' ...... J .... '- J'-'---:- ( Incorporated as an Objective under
Quality Municipal Services)
* Promote citizen & business involvement and responsibility in neighborhood maintenance,
safety and improvement programs.
3. Accomplish Phase I improvements to Elks Park.
5. Design the Underground support for the Laurel Street sidewalk fi.om Railroad to First.
6.# Construct a revetment wall to stabilize the sea bluff at the Landfill.
7.# Construct improvements to the sewer and storm systems in the vicinity of Campbell and Park
avenues as part of the New Improvements for Community Enhancement (NICE)
Neighborhoods Program.
8. Extend the electrical service to unserved area by the Airport.
9.# Submit application to Clallam County for expansion of the western UGA.
10.# Finalize design and award construction for the Eighth Street Bridges Replacement.
11. Assist the community in development of an outdoor Skate Park.
12. Transfer and assign the DNR lease on the Rayonier Outfall to the City.
13. Propose a capital maintenance repair to the State DOT for the failing area of Highway 101 just
west of Peabody Street.
14. Finalize annexation of the "Eclipse Industrial" area of the WUGA.
15. Revise the Low Cost/Low Impact Development Standards.
GOAL: ECONOMIC DEVELOPMENT
Stimulate the community's economy through a combination of policies and programs which
diversify the economic base, support the community and resource-based activities, provide adequate
infrastructure and support, promote the opportunities for high technology and innovative
applications for our business and industrial base, an d establish the community 's prominence as the
service and activity center of the North Olympic Peninsula.
* Recommend and implement economic development strategies and projects, as well as
informational reports on local economic activity.
* Collaborate with other agencies to promote a timely cleanup and redevelopment of the
Rayonier site that serves the best interests of the corporation and the community.
* Cooperate with the Port of Port Angeles to stimulate investment and development of all Port
property within the Port Angeles jur/sdiction.
* Support efforts ofthe Economic Development Council, Port Angeles Downtown Association,
Chamber of Commerce, Visitor and Conventions Bureau, and other community agencies to
create a positive business climate that stimulates private investment.
* Promote tourism and establish linkages with Victoria, B.C., Puget Sound cities, and other
Cascadia area communities to enhance economic opportunities.
* Revitalize the downtown core and create an economic partnership with local business that
encourages economic vitality, encourages pedestrian interaction, and incorporates the
objectives of the "Main Street" model.
* Explore opportunities to support and promote the economic diversification of our community,
especially in the areas of advanced technology, marine industrial, telecommunications, and
other potential businesses that can expand our local economy.
* Promote participation in public/private partnerships in order to leverage opportunities for
outside capital investment, consolidate resources, and seek creative financing.
1 .# Commence construction of the International Gateway Project.
2.# Secure a lease commitment from the Chamber of Commerce for relocation to the Gateway
Visitor Center.
3.# Design the parking facility associated with the International Gateway Project.
4. Formulate a development vision for the Rayonier site in cooperation with the owner and
stakeholders in the community.
5.# Pursue options for development with the Port for the Oak Street site.
6. Design the final phase improvements for the Downtown Water Main and Sidewalk
Replacement project.
7. Apply for outside funding assistance on the International Waterfront Promenade.
8.# Facilitate efforts with other public and private stakeholders to formulate an improved
waterfront vision and harbor management plan.
10. Renegotiate the parking lease contract with DSHS
11. Explore the feasability of a Conference Center developing downtown.
12. Design options to widen approaches to the Lauridsen Blvd. Bridge.
GOAL: COMMUNITY LIVABILITY
Protect, preserve and enhance the quality of living within our community which fosters a
commitment toward excellence in environmental, cultural, social, and physical benefits to our
citizens.
* Promote responsible efforts of forest management, fish preservation, and other programs that
preserve, protect, and balance our community's livability with our natural environment while
stimulating economic activity and family wage jobs.
* Research and adopt as necessary new ordinances that improve community aesthetics and
welfare through responsible enforcement and regulations as well as heightened community
awareness.
* Acknowledge citizens and businesses for civic contributions, community improvements, and
public service in all forms of community participation.
* Promote our annual clean-up and recycling events through improved results and increased
participation.
* Rehabilitate neighborhoods through improvements to infrastructure, development of
maintenance programs, and enhancing neighborhood aesthetics.
2. Develop a comprehensive Brake Ordinance to lessen noise impacts.
3.# Adopt a development agreement to fluoridate the City's water system.
4. Support properly acquisition for Valley Creek restoration.
5.# Incorporate the neighborhood planning process into our Comprehensive Plan strategy.
6. Develop a route for the westward expansion of the Olympic Discovery Trail through Port
Angeles.
7.# Update the City's codes on Nuisance Enforcement.
8. Host a North Olympics Senior Games event.
9. Implement Rad Kids Child Safety Program in the community.
11.# Develop a proposal for a county-wide Diversity and Human Rights program to replace the
City's Multi-Cultural Task Force.
12.# Consolidate public signage downtown to be more aesthetic and informative.
GOAL: COMMUNITY RELATIONS
Enhance cHizen - government communication in order to promote a more responsive and
accountable municipal organization which functions with understanding and support for its
constituency.
* Improve the government access programming and information available on Channel 21 to
promote topics of interest, information, and welfare to the community.
* Strengthen community participation and interaction in local government affairs.
* Develop performance measures to gauge the effectiveness of municipal services and customer
satisfaction.
* Utilize technology to improve informational exchange and communications between the City
and our customers.
2.# Evaluate the installation of public access equipment to broadcast public meetings.
4.# Expand on-line registration for recreation programs and other customer applications.
5. Post the 2005 Community Survey by Police to the City's web-site.
6.# Produce informational videos on City finances, e-government applications and other public
informational topics.
C:kDocuments and SettingsWlquinn~viy DocumentsX2005 Council Goals & Department Work Plan.dat CC mtg 6/07/05