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HomeMy WebLinkAboutAgenda Packet 07/15/2003pORTANGELES WASHINGTON, U.S.A. AGENDA CITY COUNCIL MEETING 321 EAST FIFTH STREET July 15, 2003 SPECIAL MEETING - 4:00 p.m. REGULAR MEETING - 6:00 p.m. A. CALL TO ORDER - SPECIAL MEETING - (4:00 p.m.) ROLL CALL WORK SESSION: Watershed Plan 1 B. CALL TO ORDER - Regular Meeting (6:00 p.m.) ROLL CALL - PLEDGE OF ALLEGIANCE - Review and Comment Co PUBLIC CEREMONIES, PRESENTATIONS AND PROCLAMATIONS 1. Quarterly Chamber of Commerce Report by Russ Veenema, Executive Director 2. United Way Agency Presentations 3. Introduction of Jerry Moore, Washington State Department of Transportatinn re: Graving Dock FINANCE 1. Award Contract, Electric Oil Handling and Warehouse Building, Project 01-21 2. Rural Economic Development Fund Transfer 3. Bid Award: Waterfront Trail Fencing 4. Award Contract Morse Creek Tail Race Barrier 5. Amendment No. 2 to the Consultant Agreement with CH2M Hill, Contract #00-28 E. CONSENT AGENDA 1. City Council Minutes - Special Meeting of June 25, 2003 2. City Council Minutes of July 1,2003 3. Expenditure Approval List - July 4, 2003 - $736,490.11 4. Electronic Payments - July 4, 2003 - $696,624.21 5. Out-of-State Travel Request for Engineering Manager 6. Out-of-State Travel Request for City Manager 7. Set Public Hearing for Electricity Rate Adjustanent for Au 2003 City Give Report Presentations Introduce Mr. Moore Award Contract Approve Transfer Award Bid Award Contract Approve Amendment Approve Consent Agenda July 15, 2003 NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK Port Angeles City Council Meeting Page- 1 F. CITY COUNCIL COMMITTEE REPORTS AND CALENDAR G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS Third Party Payer Billing for Ambulance Transports H. RESOLUTIONS Resolution setting hearing date for consideration of street vacation petitions - Blake Sand & Gravel and Fen'ell Gas, portion of"A" Street and the 2/3 alley. I. OTHER CONSIDERATIONS J. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) K. PUBLIC HEARINGS - OTHER L. INFORMATION 1. City Manager's Reports: · Water Conservation Stage II Implemcntation (Page91) · Information on Gateway Financing (No page number) 2. Planning Commission Minutes - June 25, 2003 (Page 97) 3. Public Works & Utilities Monthly Report - June 2003 (Page 103) 4. Department of Community Development Monthly Reports (Page 105) Review Calendar Adopt Enabling Ordinance Set Hearing Date M. EXECUTIVE SESSION (As needed and determined by City Attorney) N. ADJOURNMENT PUBLIC HEARINGS Public headngs are set by the City Council in order to meet legal requirements pertaining to mattem such as, land use permit applications, proposed amendments to City land use regulations, Zoning changes, annexations. In addition, the City Council may set a public headng in order to receive public input pdor to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE July 15, 2003 MAYOR TO DETERMINE TIME OF BREAK Port Angeles City Council Meeting ~ Page - 2 pORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEETING July 15, 2003 CALL TO ORDER - SPECIAL MEETiNG: ADJOURN SPECIAL MEETiNG: CALL TO ORDER - REGULAR MEETiNG: ROLL CALL: Members Present: Mayor Wiggins Councilman Braun Councilman Campbell Councilmember Erickson Councilman Headrick Councilmember Rogers Councilman Williams Staff Present: Manager Quinn Attorney Knutson Clerk Upton B. Collins M. Connelly G. Cutler D. McKeen T. Riepe Y. Ziomkowski Other Staff P esent: PLEDGE OF ALLEGIANCE: Led by: pORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: July 15, 2003 LOCATION: City Council Chambers pORTA.NGELES WASHINGTON, U.S.A. City of Port Angeles Ordinance/Resolution Distribution List City Council Meeting of July 15, 2003 Resolution No. City Manager City Atty. (1) Plannin~ City Clerk (2) Deputy Clerk Personnel Cust. Svcs. Finance Dir./Mgr. Police Dept. Light Dept. Parks & Rec. MRS¢ (1) Extra Co~0ies TOTAL pORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: To: FROM: SUBJECT: JULY 15, 2003 Cfi3, COUNCIL Brad Collins, Community Development Director WRIA 18 Watershed Plan Final Draft inmmary: The Final Draf~ WRIA 18 Watershed Plan has been developed over a three year period with the City of Port Angeles as one of five initiating governments. Accordingly, the City of Port Angeles will be obligated to follow the policy directions found in the Recommendations Chapter 3. As an initiating government, the City can and should veto any recommendation statement that is not consistent with City policy. Deputy Mayor Campbell and Community Development Director Collins have endeavored during the drafting process to argue for policies consistent with City policies; however, some of the language that the City wanted changed or vetoed is still in the final draft plan. We have until July 25th to submit vetoes before the Watershed Plan goes to the County Commissioners for a public hearing and adoption. Recommendation: It is recommended that the City Council complete its review at the July 15th work session and determine what recommendations and other policy statements to veto. Background / Analysis: The City's EMMT representatives (Orv and Brad) previously identified vetoing certain recommendations until language has been finalized to which the City can agree. Attached are a revised list of policy issues (Attachment A) and a brief executive summary of the Watershed Plan (Attachment B). A complete copy of the final draft Watershed Plan has been provided to each City Councilmember for review and comment, individual comments should be provided to Deputy Mayor Campbell or DCD Director Collins no later than Monday July 21 for submittal to the Planning Unit's July 25 final review meeting. Attachments: A - Final Draft Watershed Plan Issues B - City's Executive Summary 1 G:\CNCLPKTkPLANNING\071503A.wpd Attachment A Proposed Changes and Vetoes to Draft WRIA 18 Watershed Plan Recommendations 3.1.5. D - Regional Water Supply: As part of the Preliminary Assessment for CWSP (Coordinated Water System Planning), explore the ability and willingness of the existing larger Group A systems (particularly PUD and City of Port Angeles) in WRIA 18 to serve on a more regional basis. Include... (City of Port Angeles service area to Bagley or Morse Creek?) Rewritten but some vetoed language still has not been revised. 3. I. 7 - Water Conservation (see Water Quantity Recommendations #6 & ~8 below). Rewritten. Water Quantity Recommendation #8-,.,,,~,,~,~,," ~' '-- ,~,,,,- ·~,,,,~,-~'- Encourage industries _to schedule maintenance closures to coincide with typical low flow periods in the Elwha River (i.e., August- September). Rewritten as requested by the City Council. (3.1.7.D.2) Water Quantity Recommendation #6-Ad~,; Encourage water conservation recommendations that willapplytoallpurveyorsofElwhaRiverwatei; " ' ~J ....... during low flow periods ,~;,~,i to protect salmon when they are most ~al,,bl~ vulnerable. Rewritten in a manner that does not usmp the City's authority. (3.1.7.E.1 & H.1) 3.2.1.E- Waste Disposal: Locate an area in I'o,; A,,~;~I~o Clallam County that can be estabh'shed as a disposal site for septic system waste from throughout WR1A 18 (and possibly sized to serve all of Clallam County). Rewritten as requested by the City. 3.2.4.A - Clean-up Standards: Former Industrial Sites 1. The State of Washington should follow the Model Toxics Control Act (MTCA) process to evaluate and clean them up. ........... ~ '- ........... i d but till ,~, ,,, ~,,,~o,,,~,~,,j,,,,,, ~ ,,o~ o,,,,,~,,,~ Relocated and rev se s an issue. 3.2. 4. B - Solid Waste Landfill Management 1. The City and County will continue to adhere to State of Washington Solid Waste regulations, as well as Clallam County Environmental Health Standards. ~ieceaaaiy. Relocated and revised but still an issue. 3. 2. 4. C - Public Involvement The Watershed Councils will receive and consider annual reports on the cleanup status and performance of former industrial sites and active and closed solid waste facilities. These reports will include information about contaminants found in testing that could adversely affect water quality, an overview of the testing and monitoring methods used, and updates on clean up activities and any closures. Relocated and revised but still an issue. 3 G:\CNCLPKTXPLANNING\071503A.wpd 3.3.1..4 - ,Sico,~,~,, ,,;;~,, ~f Reference Other Plans: This watershed plan i,i~,, ~,~, ,,;~ by references u,id ;,i~l~&o ,,~ i;a $,, ;,ia~ y l,~ ;ia~ el~,i~ti; the following habitat plans and studies, including future updates of these documents, which are located in ,4ppendixl-B: Still an issue. 3.3. 3..4 - Urban Stream Rehabilitation: DRMT and recommended West WRIA 18 Watershed Council should develop and seek funding for an ongoing program of urban stream rehabilitation. The program should be coordinated with City and County stormwater management and with the recommendations of this Watershed Plan. The urban stream rehabilitation program should: ... Still an issue. 3. 3. 5. A - Land ,4cquisition 1. Fundandundertake aprogram of acquiringpriorityriparianparcels on WRIA 18 rivers and streams. Build on the DRRWG riparian parcel prioritization for the Dungeness River. 2. Fund North Olympic Land Trust to accept, protect, and monitor properties. Still an issue. 3.3.7.`4 - Flood Planning 1. Clallam County should develop a new integrated flood planning and habitat restoration/ protection plan, linking previoas plans. Comprehensive Plan, 2514 Watershed, Blue Book, and Clean Water District planning. 2. Reevaluate flood planning in light of changes to streams and habitat conditions after major floods occur. 3. In the integratedfloodandhabitatplan' identifyfloodplainprojects that have been done (see Chadd, 1999), and high priority floodplain projects to do next. 4. Outside of existing urban areas and designated urban growth areas, maintain impervious cover at less than 7percent. Still an issue. 3.3. 7. B - Floodplain Delineation 1. Delineate the floodplains of small WRIA 18 streams. 2. Redraw FEMA delineations based on LID,4R mapping and BOR studies, to reflect actual river fluvial geomorphology. 3. Update Critical ,4reas Ordinance maps based on L1D,4R and other aerial mapping sources. Still an issue. 3.4 - lnsteam Flows (do not include in the Habitat Chapter but make as a separate chapter that focuses on water allocation for both out of stream and instream uses). New sections per City request. 3.4 - Minimum Instream Flows: Table 3.3-1 presents recommended minimum flows for WRIA 18 subbasins. 1. Set instream flows for all East WRIA 18 and all West WRIA 18 "Category A" streams at levels recommended by biologists to protect full habitat potential based on toe width results, and protect flows adequate for up-migration of salmonids. Close these streams to new appropriations in all seasons. Still an issue. 3.5 - Stormwater New section (stormwater policies, plans, and manuals issues). G:\CNCLPKT~PLANNING\07 ! 503A.wpd 3.8.1 - Watershed Management 1. Watershed Council Makeup: The Watershed Council shouM be comprised of a cross 6. section of participants from Federal, Tribal, State, County, and City governments, water purveyors, the public, nonprofit and citizen groups involved in the restoration or management of West WRIA 18 streams, and other watershed stakeholders. Technical Committee Makeup: The Technical Committee ... The role of technical panelists would include the following: Geo~aphic Area: T~ boundaries for the West WRM 18 Watershed Council shouM extempore the western bounda~ of E~t ~ 18 (the)~[o~¥~ ,%,~k ~a~;~iii Siebert Creek western watershed bounda~) to the eastern bounda~ of ~RM 19 (the Elwha River western watershed boun~). A~iso~ ~tams: The Watershed Council and Technical Commi~ee shouM be a~iso~ in nature and should not h~e re~lato~ powers apartpom those held by individual gOvernment/agen~ members, except as the member agencies ~ant it Focus: The ~atershed Council shouM focus efforts on issues including adequate ~ i~eam flow& ~to~water ma~gement, water q~li~, ~bitat co~itio~ for ,almonids and other wildl~e species, and land ~e practices along the ~est ~ 18 rivers, s~ea~, a~ other ~ai~ges. All salmonld enhancement work and habitat review of major projects should be coordi~ted with the North Olympic Peni~ula Lead Enti~ Ooup. Ou~each: Public ou~each and education shouM be considered a vital component of the watershed management effort. ~e ~ater~hed Council shouM work with the agencies providing permits for river work to develop a user-~ie~ly ~stem which shouM allow for habitat improvement projects. G:\CNCLPKT~PLANN1NG\071503A.wpd Still an issue; few of the City's alternative language suggestions were included in the final dra~. 3. I O. 3. B - Habitat 3. Waterfront TraiFOlympic Discove~ Trail - Fully incorporate in all appropriate ci~ coun~planning andzoning documents, policies, andprocedures the establishment o fa non- mowrized ~ail link along Falley Creek ffom the Waterfront Trail (Olympic Discove~ Trai0 south to Olympic National Park through private, count, state and federal lands. 5. Adjacent ProperW ~nera - Work with all adjacent pro~rW ow~ra, porn ~ S~eet m the harbor, to find w~a to "open up" the culverted length of Valley ' R I. B /, p I g.~ I lo of D 7, Acquire Small parcels - ~upport acquisition by the ciw of the many s~IL lo~-valued, vacant parcels, predominantly on the valley slopes, to e~ure watershed protection in the vaOP and for incl~ion in the ciw p~& 9. Adopt l~meam Flow Rules-Adopt ins~eam flow rules t~t ~lly support a restored ~smm co~isting of healthy populatio~ of all smc~ historically present. Re~en to include m~y Ci~ ~t~afive l~e su~e~ons but still ~ issue. 3.10. 6.A - Water Quality At the Daishowa landfill a. If investigations indicate that the landfill is affecting Ennis Creek water quality, develop a scientifically sound plan to control these effects, prevent further contamination, and cleanup as decided through the M,FCA process. Deletedper City request 6 G:\CNCLPKT~PLANNING\071503A.wpd 3.10. 6. B. 2 - Rayonier Millsite a. Clean up much of the site to an unrestricted standard to allow mixed use redevelopment. Revised completely. 3.10. 6. B. 3. a - Limiting Factors ii. Restore stream meander. iv. Restore ,, -1~, ~,~, estuatnne ,,,, ,,~,, ~,,~, ~ ,,,,, 0,,~ ~., ~,/~, , yj,,,~,,,,,,,,,~; condittons. v. Eliminate fish passage barriers... Rewritten per City request, but additions still an issue. 3. l l.A.2 - Leachate from Pilings a. Recognize that leachate from creosoted pilings has deleterious effects on water quality. Advantage should be taken of any funding opportunity that may arise to replace the Railroad Bridge pilings on Morse Creek or apply appropriate and acceptable mitigation measures. Rewritten per City's request but changes still an issue. 3. ll.B. 1. - Limiting factors ii. Restore stream meander in the lower river. iii ~'-' ..................... , ,, , -,..,, ,,,,,,,-,, ,~,,,, ,,,,, -,,,, ,,,,~, ,,,~ o,,~,, ~,,,,~ ~,,,,o,,. Encourage con~er regeneration in deciduo~ stan~ along the creek iv. Restore a~ protect estuarine ... v. Eliminate manmade ... vi. Restore large woo~ ... vii. Restore side... viii. Implement BMPs ... ¢,~,~,., ,~ ,,,. ,,,~,,.,..., .~,.,,,y~o,~... e~Ren ~r C~ s ~uest but ch~ges still ~ issue. 3.16. B. 1 - Integrating Other Nearshore/Estuary Plans a. b,~,~,.ie Reference the estuarine/nearshore project list from the North Olympic Peninsula Lead Entity Salmon Recovery Strategy into the Watershed Plan in Appendix AA. b. J,i~,,~,~,,,,;~ Reference the MRC marine nearshore/estuary project lists into the watershed plan in A__~dices BB-ZZ to develop a comprehensive list of nearshore recovery (restoration and protection) projects that: i. Is based on interests and concerns identified in the MRC public workshop series. ii. Covers shellfish, salmon, forage fish, and other wildlife and their habitats. Rewritten per the City's request but changes still an issue.. 7 G:\CNCLPKT~PLANNING\071503A.wpd 3.16. B. 2 - Assessment The immediate priorityfor the nearshore/marine and estuarine environments is assessment. a. The Puget Sound Nearshore Project, a partnership between the US Army Corps of Engineers and numerous state and local agencies and groups, is in the early stages of an assessment expected to extend to 2005, followed by concentrated action on priorization and design of restoration and preservation activities through 2008. It is then expected that the priority restoration and preservation actions wouM begin in 2008. In the interim, early action restoration and preservation work will likely be done as well. Completely rewritten and additions still an issue. 8 G:\CNCLPKT~PLANNING\071503A.wpd Proposed Changes and Vetos to Draft WRIA 18 Watershed Plan Recommendations Section Pros Cons 3.1.5.D use existing/public water first put authority over City water 3.1.7.D.2 protect fish in low flows usurp private induslry choice 3.1.7.E.I & H. 1 encourage water conservation usurp City policy decision 3.2.1 .E lowest cost sepmge disposal usurp City policy decision and expand rural growth 3.2.4.A & B locals direct hazard cleanups usurp State and unfunded mandate for redundancy 3.2.4.C encourage involved public unfunded mandate 3.3.1.A reference other plans recommendation conflict 3.3.3.A stream rehab good for fish unfunded mandate and and the environment undefmed responsibility 3.3.5.A protect habitat through public unfunded mandate and NOLT aequisitiun not seeking to be funded 3.3.7.A locals direct flood mgmt usurp FEMA 3.3.7.B obtain new flood maps take on flood liabilities 3.4 biologists know best biologists not polictieally available science approach accountable 3.5 stormwater directions incorporates state plans, etc 3.8.1 create watershed council unfunded mandate 3.10.3.B create public control of unfunded new City park and Valley Creek take private property 3.10.6.A & B protect Ennis Creek and usurp City policy decision, remove fish barriers add cost/delay to cleanup, add new regulations/local oversight, remove Rayonier pier/shoreline protection 3.11 .A.2.a protect fish fi'om creosote threaten Morse Creek bridge for Olympic Discovery Trail 3.11 .B.1 restore Mome Creek threaten Olympic Discovery Trail and private property 3.16.B. 1 .a and b protect nearshore take on NOPLE/MRC duties 3.16.B.2 ~rotect nearshore unfunded mandate 9 G:\CNCLPKT~PLANN1NG\071503A.wpd Attachment B City of Port Angeles Executive Summary of WRIA 18 Watershed Plan The future impacts of the Watershed Plan on local jurisdictions and their various plans and regulations, although uncertain, may be summarized as follows: · Water Quantity - regionalize the City of Port Angeles water supply for western WRIA 18 · Water Quality - commit local jurisdictions to stormwater management practices · Fish Habitat- prioritize habitat restoration for fish with land use and water supply for people · Instream Flow - base on the biological needs of fish Once the draft WRIA 18 Watershed Plan is completed, removing any vetoed statements and recommendations, the draft plan will go before the Clallam County Commissioners for public hearing and adoption in late summer or early fall 2003. The County Commissioners cannot substantially add to or subtract from the recommendations, but they can send the plan back to the Planning Unit for further work. Chapter I of the Watershed Plan describes the planning framework that includes the legal parameters set forth in the Watershed Management Act (State Legislation Bill 2514/RCW 90.82) and the process that was followed in developing this Plan. Chapter 2 provides factual data in characterizing the Water Resources Inventory Area No. 18 river and stxeam basins, which are referred to as subbasins to the Elwha and Dungeness River Watersheds. While the data is background information, any errors should be easily corrected by accurate factual data, and, therefore, statements in Chapter 2 should not be considered policy statements. Chapter 3 Recommendations may result in the need to change City policies that are not consistent with the Watershed Plan policies. Consequently, as an initiating government, the City can and should veto any recommendation statement that is not consistent with City policy. Broad policy statements such as "The watershed plan generally endorses the LFA recommendations..." on the first page of Chapter 3 may be interpreted to mean that City shoreline protection of municipal facilities such as the waterfxom trail and the industrial waterline could be jeopardized in favor of reestablishing feeder bluffs (a Limiting Factors Analysis recommendation) along the City's marine shoreline. The City has consistently offered alternative language to avoid vetoing policy statements that can be interpreted contrary to City interests but not all such alternatives have been accepted by the majority of Planning Unit members. Specific sections/policies in Chapter 3 Recommendations with potential conflict with City policies have been listed in Attachment A for greater scrutiny by the City Council. To avoid confusing interpretations of policy statements in the Watershed Plan, the City of Port Angeles has long argued that policies and recommendations from other planning documents should be included in the Appendices and not incorporated into the Watershed Plan, particularly into the Chapter 3 Recommendations. There are two dangers in doing so. First, modifying the recommendations of another plan such as the Limiting Factors Analysis may detract from the scientific basis of other such plans. The WRIA 18 Watershed Plan recommendations generally are based on the science of other watershed planning documents, but new scientific information included in the Watershed Plan is not sufficient to supplant other source documents. Second, incorporating wholesale the recommendations of other plans may create conflicts between policy statements in those plans with the policies of the Watershed Plan. Where a particular recommendation from another plan is also desired with or without modification, then that particular policy should restated as part of the Watershed Plan and not by generalized reference or endorsement. The Appendices do and should provide reference for understanding other source documents but not confusing what recommendations are being adopted in the Watershed Plan. 11 G:\CNCLPKT~PLANN1NG\071503A.wpd WRIA 18 Watershed Plan · Water Quantity- Mandated · Water Quality - Optional · Habitat Optional · Instream Flow Optional Water Quantity · City Water Supply- Protection * 3.1-1, 3.1-2, 3.1-13, 3.1-4, 3.1-15, 3.4-2, 3.9-1 · Regionalize Rural Growth · Service Area Boundary- Bagley/Morse * 3.1-15, 3.6-7, 3.6-8, 3.8-2, 3.9-2 * same as City Water Supply - Protection Water Quality · Stormwater Management Commitment * 3.2-5, 3.4-2, 3.5.2 through 3.5-8 · Puget Sound Water Quality Management Plan- Reference * 3.5-3 through 3.5-9 · Water Temperature- Low Flow · Sedimentation- Dam Removal Habitat · Limiting Factors Analysis Reference * 3.0-1, 3.3-3, 3.3-8, 3.9-6, 3.10-2 through 3.10-11, 3.11-1 through 3.11-4, 3.16-3 · Rural vs. Urban Streams * 3.3-7, 3.3-10, 3.10-1, 3.10-5, 3.10-10 · Morse Creek Hydro - Emergency Supply * 3.3-13, Table 3.4-2, 3.11-1 Instream Flow · Biological Needs Peak Flows * 3.0-1, 3.1-1, 3.4-1, 3.4-2 · Watershed Council * 3.3-10, 3.8-1 through 3.8-4 · Elwha River- Fish Triggers * 2.2-43, 3.1-15, 3.9-2, 3.9-3 Unfunded Mandates · Public Outreach * 3.2-6, 3.7-3 through 3.7-5 · Land Acquisition * 3.3-14 · Flood Hazard Management * 3.3-20, 3.3-21 · Monitoring * 3.2-6, 3.7-3, 3.11-2 g. o §? More 779a Fifty Years of Caring July l 5, 2003 Order of presentations to Port Angeles City Council Introduction Boys & Girls Club YMCA PDRC Parent Line Serenity House First Step Healthy Families Peninsula Mental Health Family Planning OlyCAP Mt. Angeles Club Program Youth Programs Parent/Teen Mediations Supervised Visits Child Care Drop In Center Unlbed of Clallam County Post Office Box 937 Port Angeles, WA 98362 0161 Tel (360) 457-3011 Fax (360) 457-0529 www. u nitedway-wa.org/clallam Patty Hannah Suzanne Little Dan Maguire Jody Moss Nancy Martin Kathy Wahto Nita Quan Domestic Violence Prevention John Vincent Respite Care Youth Education Health Care Access Don Zanon Cherie Sperr Tim Hockett OUR MISSION To strengthen our communities by enhancing the ability of people to live safe, healthy, and productive lives. BOYS GIH S CLUBS OF THE OLYMPIC PENINSULA The Mt. Angeles Unit of the Boys & Girls Clubs of the Olympic Peninsula Welcomes You to Summer 2003! The Mt. Angeles Unit of the Boys & Girls Clubs of the Olyrhpic Peninsula, located at 2620 S. Francis St. in Port Angeles, will offer summer programming beginning June 30th 2003. This summer, fi.om June 30th through September 5th, the Mt. Angeles Boys & Girls Club will offer youth programs from 12 Noon - 6 PM, Monday through Friday. The Club will be closed to observe Independence Day on July 4th & Labor Day on September 1st' Daily summer programs at the Mt. Angeles Unit are offered at no additional cost to current members ages 6 - 18. Membership is $24 per year fi.om September through August. Please make sure your membership is current! We will be offering several special summer field trips, 4-H activities, and sports teams that may include and additional fee. 2003/2004Membership Drive August is the month to renew your Mt. Angeles Boys & Girls Club membership. The membership year runs from September through August & members who renews before September Ist will receive a prize. Beginning in August, the 2003/2004-membership form will be purple. If you have not filled out a 2 page purple form, you are not a 2003/2004 member. Membership dues are $24 per year but no child will be turned away if they are unable to pay. Scouting Pro,rams at the Mt. An!~eles Unit Check out our new Scouting programs. Scout Twilight Camp is available from July 15th - 18th, 4:00- 8:30 PM for all Mt. Angeles members in kindergarten ttuough 5th grade. Sign up ASAP with Karena. Transportation provided to and from the Mt. Angeles Unit. Ultimate Journey Club Ever3, Monday from 3-5PM is an Ultimate Journey at Mt. Angeles. Join 3emfi and Karena for a fun filled adventure in the natural world. This combo Scoutin?73oys and Girls Club activity is open ~br all members. Explore some cool science, ]cam about gianl whales, or go for a hike. Some field trips will require parental permission. Check out the attached calendar of summer 2003 sixtc~a] evenls. } ,~.~l.s..~.~, forms for ail summer trips wil! be distribuled beginning in Jul5 . ~ 0 Remarks to City Council - Port Angeles, WA Timothy L. Hockett, Deputy Director of Olympic Community Action Programs July 15, 2003 Council Members and City Start I am here to offer our thanks to you for your continuing support of Olympic Community Action Programs -- or OlyCAP, as we call it. For the past several years a number of our programs have enjoyed both your financial and administrative support. Funds managed by United Way have been used to enhance our efforts to provide Meals on Wheels to homebound elders (a very vulnerable population), to provide day care for older adults with developmental disabilities or some form of dementia (again a very fragile group) and to provide better access to health or dental care. The City has also sponsored a number of programs requiring CDBG (Community Development Block Grant) funding enabling us to substantially improve the housing stock of our city with either minor home repairs or housing rehabilitation services. Again, on behalf of all of these needy folks, thank you. But our work is nowhere near done because the need is nowhere near met. We need your continuing help both in spirit and in dollars. For the first time in my fifteen-year tenure, we may have to introduce a waiting list for Meals on Wheels. Adult Action (our adult day care hosted by Trinity Lutheran Church) has had to raise its fees and scramble for funding because it is almost entirely funded locally. Our Health Care Access Program faces a growing demand -- especially our dental program. Fortunately for us, despite the pressures you all face to cut costs and balance your budget, you have continued to fund our Health Care Access Program and I cannot overstate our gratitude. Without your help many low-income people would not receive dental care. Many of them would just live with their pain until they can no longer work and then miss work, go to the emergency room, get an antibiotic to make it through a few days or weeks and then repeat the cycle. That is no way to live. With your help and the help of United Way and OMC and the State's Health Care Authority and nearly a dozen local dental professionals who volunteer for us, we are helping to break that cycle. We expect to help over 500 people this year in Port Angeles alone and about 2,000 persons throughout Clallam and Jefferson Counties. You recently demonstrated your support for the dental program in a very bold way when you voted to fluoridate the city's water supply. I know that you receive continuing criticism for that decision. Let me assure you that the detractors are wrong on this one. You were right. Sooner or later we all have to decide who is right. I choose to go with those among us who are the best educated and who, at the same time, are seeing patients, young and old, with terrible dental problems -- our own doctors and dentists. 100% of them support fluoridation. Not 90% not 80% not 51% but 100%. Do not flag in your Remarks to City Council - Port Angeles, WA Timothy L. Hockett, Deputy Director of Olympic Community Action Programs determination to see this decision through. Opponents to fluoridation have tended to represent an ideology rather than the preponderance of science. They certainly have their right to disagree, but I must place my confidence in our dental and medical community. My fine dental staff are tired of seeing tooth and mouth problems in adults and children that could have been prevented by fluoridation. Again, thank you for the funding you have provided us and please continue to keep us and all of the programs you have heard about this evening in your budget considerations. I am including a little chart of a history of the city's funding of our programs for your reference. A Recent History of Support of Olympic Conununity Actien Programs City of Port Angeles Funding 1999 2000 2001 2002 2003 Adult ActionCenter $ 4,800.00 $ 6,500.00 $ 8,000.00 $10,000.00 $ Health Care Access Program $ 7,500.00 $ 8,000.00 $10,000.00 $10,000.00 $10,000.00 Meals on Wheels $ 4,000.00 $ $ $ $ $ 16,300.00 $ 14,500.00 $ 18,000.00 $ 20,000.00 $ 10,000.00 }:acts You Should Know http://ww~v.lamginc.com/facts to knoxv.htm Instant Hot Water Recirculation Systems Facts You Should Know The Laing SM-303 model Iow flow/Iow energy circulator is the most ideally suited unit for conventional instant hot water recirculating systems for the following reasons: · Require only less expensive 1/2" return lines rather than 3~4' lines. Even with 1/2" copper lines, flow velocities are kept well below the Copper Institute's recommended 5 ft./second velocity limit due to the SM-303's Iow flow output - insuring long, trouble-free copper piping life. Whisper quiet operation - basically inaudible during operation. Low flows combined with Iow energy pump motor (only 33 watts) insure maximum system operating savings as indicated in the attached. · Using larger recirculation pump (65 watts or larger) results in a noisier operating system, having to use more expensive 3/4" recirculating lines or experiencing significantly reduced copper pipe life due to increased flows and velocities if '1/2" pipe is used, and seeing a significant reduction in annual system savings. · The Laing ACT-303 undersink instant hot water pump system also offers instant hot water at all faucets availability without the need for the installation of a recirculation line - truly a real benefit for existing homes where a conventional system requiring recirculation lines would be impossible or unduly expensive to install. · Other considerations relative to installation of instant hot water delivery systems: of 2 07/13/2003 12:58 PM Facts You Should Know htlp://www.laing[nc.com/facts to know.htm · Water (and sewer) disposal savings can vary from home to home from 8,000 to as much as 20,000 gallons per year depending mainly on length of distance between the water heater to the farthest faucet and number of occupants in the home. Use of Iow flow shower heads and faucets required by a number of areas simply increases the wait for hot water to arrive at a particular faucet, therefore, further justifying the need for an instant hot water delivery system. For washing machines and dishwashers, hot water is available instantly when required rather than when the hot water finally arrives from the water heater, thereby improving the operating efficiency and effectiveness of these appliances. Once a non-insulated hot water line is fitted with say-130°F it usually takes only 30 to 45 minutes for the water in this line to cool down to 80°F or below when the system is dormant - thereby, again requiring the usual wait for hot water to arrive from the water heater to a particular faucet if no recirculating system is installed. · Although the installation of a Laing instant hot water recirculating system provides specific economic benefits such as water savings, sewer savings, and water heater operating cost savings, over 80% of present users say their main motivation for installing such a system was the convenience and time savings associated with having hot water instantly available at the faucet. The operating cost savings is simply a plus. Copyright © 2002 Laing Thermotech, Inc. All Rights Reserved pORTANGELES WASHINGTON, U.S.A. GITY GOUNCil I~/1EMO DATE: TO: FROM: SUBJECT: JULY 15, 2003 CITY COUNCIL CLALLAM TRANSIT SYSTEM BOARD M1CHAEL QU1NN, CITY MANAGER ADmTIONAL GATEWAY PROJECT FINANCING Both legislation bodies have required a financing plan that provides direction in closing the gap between current and needed resources for completing the Gateway Project. While such a plan may not be able to guarantee adequate resources for the existing time frame; it is expected that the financing plan will provide reasonable alternatives capable of providing sufficient confidence to continue our progress with design. The major elements of this project which appear to be driving this financial concem are the expanded parking area underneath the transit lanes, off-site improvements as desired solution recommended by the City's ad hoc parking committee, and the possibility of other expenses not supported by FTA/TIB eligible funding. To give us a common starting base for reference, I have taken the cost estimates generated by City staff dated July 1, 2003. I have also addressed all projected financing alternatives toward the solution design column with the understanding that any future deficiencies would necessitate further expense reductions or deferrals. Total Projected Expense: $11,545.000 Potential Adjustments to Expense (a) Defer Waterfront Promenade to 2005 (250,000) This element is the initial first phase as a match for a much larger project we hope to secure with outside grant funding. It lends itself to a phased-in approach and could be supported by a property owner LID and/or City CFP funding component. (b) Defer Tidelands West Parking Deck to 2006 (750,000) This element is an off-site improvement that is dependent upon the projected parking demand analysis and supply inventory need to accommodate market conditions. The reason for the delay is that it (1) provides additional time to verify demand/supply analysis with reference to the proposed hotel/conference center development on Oak Street, as well as implement the on-street parking improvements of parking on Cherry Street, angled parking on Oak Street between Railroad and -1- Front, and parallel parking on Front Street west of Lincoln; and (2) allows for the involvement and leveraged participation of the property owners in a LID. A LID is recommended for the above two elements over the general Gateway parking garage because these other improvements have a general appeal to all businesses in the downtown. It is more likely that downtown property owners will receive the benefit of improvements and value to their market base via these improvements, whereas the Gateway parking facility is perceived as being more directed toward the benefit of the ferry operations. Adjusted Expense for Immediate Financing Secured Revenues (a) FTA grants (b) TIB grants through City (c) Reinvestment of City property sale (d) Lease revenue from Chamber Revenue Gap Plus Estimated Bond Fees Total to be Financed Estimated Annual Loan Payments ~ 5.5%, 20 yrs. Sub-Total $10,545,000 4,500,000 1,500,000 1,500,000 390,000 $ 7,89O,00O 2,655,000 70,000 $ 2,725,000 220,000 Potential Revenue Sources for Loan Payments (a) Parking Revenue from Gateway spaces $85,000- $150,000 The current design contemplates approximately 130 parking spaces and an additional 13 on the west edge to be dedicated to short-term parking for Front Street merchants. Utilizing the demand analysis from the 10/24/02 report by Ravenhurst Development, Inc. updated to 7/14/03, adjusting for the analysis done as part of the property appraisal for the Heckman parcel, and further adjusting at a 50- 75% confidence level, the unit revenue is estimated at approximately $1000 - 1500 per parking stall per year. The gross revenue on 130 parking stalls is therefore estimated at $130,000 - $195,000. Operating expenses vary according to a labor intensive or self-serve facility operation, utilities for the underground facility, insurance, and related costs. In addition, any contractual operator agreement will further reduce net revenue. The estimated operating cost is $45,000; thus, having a net of $85,000 - $150,000 for loan payment. The ab. ove source of parking revenue from long-term spaces under public control are considered as a consistent revenue source tied to the ferry operation and project high confidence as a revenue source available for this purpose. -2- (b) PBIA Increase Available for Loan Payment $1,000 - $11,000 This revenue source currently exits downtown on a 3-tier rate structure determined by the square footage size of the business. The current structure is $90 for < 1000 sq. fi., $133 for 1000 - 5,000 sq. fi., and $200 > 5,000 sq. f~., with approximately 192 businesses paying into the assessment district. While the current revenue generates approximately $22,000 annually, it is anticipated that the assessment could be increased with the support of the downtown businesses. This source could be explored, and our confidence for some change is moderate to high due to the involvement of the Downtown Association in the project. (c) Parking Tax $15,000 - $35,000 The City is authorized per RCW 82.80.030 to institute a commercial parking tax. The revenue must be dedicated to transportation related improvements of which a parking facility qualifies. The two jurisdictions with the most revenues from this source are Sea-Tac with the airport and Bainbridge Island with the ferry terminal. Each impose the tax in a different way with Sea-Tac charging $1/transaction and Bainbridge Island charging 30% of gross proceeds less a City Council determined discount on an annual basis. The supply of commercial parking stalls available is estimated at 120 for Gateway, 38 at the Niichel garage, 50at the City's Tideland West lot, 50 at the Benson lot, 21 at the Vincent lot, and approximately 160 spaces via permit parking. This inventory of 439 commercial spaces is compatible with the range estimated in the analysis by Ravenhurst Development, Inc. As a comparison, we have known gross revenue projections for two of the commercial parking vendors. Utilizing either $1/space or 10% of gross revenues, we estimate a range of $15,000 - $35,000 in parking tax revenue. This revenue source is also considered to be a reliable resource over the loan amortization and we have high confidence in our ability to effect this resource. (d)Lodging Tax $10,000 - 40,000 This revenue source currently exits as a 4% charge on lodging which is dedicated to tourist promotion and facilities. This tax is authorized per RCW 67.28.180 and is currently in place. The Lodging Tax Advisory Committee makes recommendations to the City Council, which has the final authority for appropriation decisions. Currently, there is $435,500 allocated as 1/3 to capital support for tourist facilities and 2/3 to operational support for tourist marketing and special events. While there is room for debate as to the respective proposition of capital versus operational support, it is evident that both support areas are vital to promoting tourism and retaining our market share of tourism dollars. A parking facility to support the demand needs of the ferry business is a critical component of our tourism industry. It seems plausible that a modest allocation annually could be adjusted in the overall budget. As a future consideration, the debt service associated with the Vem Burton Community Center will be paid in 2012, thus enabling this $47,000 allocation to be redistributed. The continuation of these monies for capital support would be a logical and prudent continuation of policy. As a side note for other eligible expense attributed to this resource, the -3- proposed Chamber building at the Gateway site appears to be a tourist-related facility then could also benefit from capital funding by the resource. The confidence level is moderate to high since the revenue source exits and could be re-allocated. Less than half the commitment time requires a shift in the money since the revenue bonds will be paid in 2012 and this Gateway Project will generate additional tourism leverage for facilities and operations in our downtown. (e) Ferry Ticket Surcharge $ 0 - $68,000 This revenue source is subject to the agreement of the private ferry operators to willingly impose such a sumharge for the benefit of the project. The rationale for pursuing this possibility is that the ferry operations are the largest demand source for long-term parking in the downtown; and the assurance of convenient customer parking is a beneficial component to the ferry business. When there is mutual benefit, we believe there is at least a mutual interest to discuss this possibility. The proposal is to charge an additional nominal amount per ticket as a flat fee such as 1¢ to 25¢ as examples. Obviously, the range of revenue is dependent upon the rate charge and number of passenger transactions. This revenue source has a high yield potential in comparison to a small incremental charge. It would be a key component of closing the revenue gap and can be passed on to the consumer in a modest increase that should not serve as a business deterrent. One option for mutual benefit is to guarantee the ferry operators a certain number of stalls conveniently located for their business operations in the parking facility. The downside to this resource is that it has a low-to-moderate confidence level since it is dependent upon the voluntary compliance for the two ferry operators. Fortunately, these operators have also been intimately involved with the development of the comprehensive parking solutions recommended by the downtown parking ad hoc committee. (f) Safety Net of General Fund Variable It is recommended that the bonds be issued through the City as a General Obligation rather than a Revenue Bond. This provides more security for the investors and in return produces a better bond rating and interest rate. In the event that any of the above revenue sources are not feasible or do not meet projected expectations, then the General Fund would back-up the debt service liability. -4- Financial Feasibility Summary Projected Revenue 85,000- 150,000 1,000 - 11,000 15,000- 35,000 12,000- 40,000 111,000 - 236,000 0 68,000 Variable 111,000 - 304,000 Description Annual Loan Payment Gateway Parking Revenue PBIA Allocation Parking Tax Lodging Tax Sub-Total Ferry Ticket Surcharge General Fund Support Total All Sources Projected Expense $220,000 Essentially we have covered approximately 50% - 150% of the Revenue Gap dependent upon the diversity and performance of possible revenue sources. While I cannot guarantee the revenue in hand at this moment, I believe the above summary will provide progress and confidence that we continue ahead on this important project. In the meantime, we will further negotiate with the principle parties on these revenue sources and other means of financing this project. For this exercise, the focus was to concentrate on annual, sustainable revenues sufficient to support debt service. -5- pORT WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: TO: FROM: SUBJECT: July 15, 2003 CITY COUNCIL Glenn A. Cutler, Director of Public Works and Utilities ~b,,C/ Award Contract, Electric Oil Handling and Warehouse Building, Project 01-21 Summary: EPA regulations require indoor storage for leaking or weeping transformers and drams ofoil. Four firms responded to our advertisement for bids to construct a building to meet this requirement. The low bid was $127,676.00 from Bates Construction, Inc. of Port Angeles for the base bid and one alternate. Recommendation: Award the contract for the base bid and alternate and authorize the Mayor to sign a contract in the amount of $127,676.00 with Bates Construction, Inc. of Port Angeles, Washington for Electric Oil Handling and Warehouse Building, Project #01-21. Background/Analysis: EPA Regulation 40 CFR Part 761.65 requires any leaking or weeping transformers or drums of liquid to be stored under cover and out of the weather. The City does not have sufficient proper indoor storage space to hold the number of transformers and oil filled equipment routinely in storage. The City has numerous large oil filled units subject to being retro filled and reclassified as non PCB. These units can be retro filled and reclassified for only the cost of the oil plus labor and oil disposal in the new facility. The City will have the opportunity to experience significant savings by doing this work in house, and the potential of fines and citations will be reduced if not eliminated. Four sealed bids were received in response to our advertisement. All bids were considered responsive and complete and are shown in the bid summary below. The low responsible bidder for the base bid and the alternate was Bates Construction, Inc. of Port Angeles, WA with a total bid of $127,676.00 ($119,020.00 base and $8,656.00 alternate), including sales tax. The asphalt paving of the driveway over the existing gravel from "A" Street was bid as an alternate to allow it to be deferred if funding was not available. The engineering estimate for the project including the alternate was $157,431.00 ($149,857.00 base and $7,574.00 alternate). The 2003 budget included $120,000.00 (design $26,000.00 and construction $94,000.00) for construction of this project. City Council allocated an additional $55,000.00 on May 20, 2003 for a total project allocation of $175,000.00 ($25,900.00 design and $149,100.00 construction). 13 July 15, 2003 City Council Re: Electric Oil Handling and Warehouse Building Page 2 It is recommended that the contract be awarded and the Mayor be authorized to sign a contract for the base bid and alternate in the amount of $127,676.00 with Bates Construction, Inc. of Port Angeles, WA. Bid Summary BIDDER BASE B1D * ALTERNATE * TOTAL BID * Bates Construction $119,020.00 $8,656.00 $127,676.00 Vision Builders, Inc. $128,570.97 $10,837.72 $139,408.69 Aldergrove Construction, Inc. $150,422.89 $10,290.90 $160,713.79 J & J Construction $165,185.70 $11,725.63 $176,911.33 Engineering Estimate $149,857.00 $7,574.00 $157,431.00 * Includes Sales Tax N:\CC OUNC IL~F INALXElec t ric Oil Handling & Warehouse Bldg, Proj 01-2 l.wpd 14 W A S H N G T O N, U.S.A. CiTY COUNCIL MEMO DATE: TO: FROM: SUBJECT: July 15, 2003 CITY COUNCIL Glenn A. Cutler, Director of Public Works and Utilities Contribution to Electric Utility Rural Economic Development Revolving Fund for 2003 Summary: The City Council established the Electric Utility Rural Economic Development Revolving Fund (Fund) in 1999. By contributing $50,000 to this fund, the Electric Utility can receive a $25,000 credit on its excise taxes owed to the State. The Electric Utility has been budgeted to contribute to this fund again for the year 2003 in the amount of $50,000. It is expected that the Economic Development Steering Committee will utilize these funds for the City's economic development efforts. Recommendation: Authorize the transfer of $50,000 from Electric Utility funds to the Electric Utility Rural Economic Development Revolving Fund for 2003. Background/Analysis: In 1999, the City established the Electric Utility Rural Economic Development Revolving Fund (Fund) and the Electric Utility contributed $50,000 into the fund in 1999 and $75,000 in 2000 through 2002. By contributing at least $50,000 to the Fund, the Electric Utility can receive a credit of $25,000 on its excise taxes for the year. The Electric Utility has budgeted to contribute $100,000 to the City's Economic Development efforts in 2003 and, by contributing $50,000 through the Electric Utility Rural Economic Development Revolving Fund, we can receive the $25,000 credit for 2003. Funds are limited to $350,000 per year for the entire State. The Electric fund has received a $25,000 credit each year since 1999. When the Fund was created in 1999, the Economic Bevelopment Steering Committee was designated as the board that oversees the fund. It is expected that this board will designate the funds to be used for the City's economic development efforts as the qualifying project designed to achieve job creation or business retention. It is recommended that $50,000 be transferred from the electric fund to the Electric Utility Rural Economic Development Revolving Fund. This recommendation was endorsed by the UAC at their July 8, 2003 meeting, N:\CCOUNCIL\FiNAL\Rural Economic Dev. Fund contribution 20'~pd WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: TO: FROM: SUBJECT: July 15, 2003 Marc Connell2~irector of Parks and Recreation Award the Contract for Completion of Boundary Fencing for Centennial Trail Morse Creek Summary: Bids were requested for completion of the boundary fencing for Centennial Trail at Four Seasons Ranch. Three bids were received with Viking Fence Co. Inc. submitting the lowest responsive bid in the amount of $21,281.21. Recommendation: That the City Council award the contract for the Centennial Trail Boundary Fencing to Viking Fence Co. Inc. in the total bid amount of $21,281.21 which includes Washington State sales tax and authorize the Mayor to sign the contract. Background / Analysis: Funding for the project was authorized as part of the City Council approval of the 2003 CFP. The project will construct a fence on the boundary line on the west side of Four Seasons Ranch. The improvements will include both field and chain link fencing and access gates for ten of the adjoining property owners. Attached is a map illustrating the location of the fence placement. The attached contract has been reviewed and approved by the City Attorney's office. Bids were solicited from contractors with the following results: FIRNI I CITY I BID Viking Fence Co. Inc. Bremerton, WA $21,281.21 SJB Construction ~ Forks, WA $22,153.95 Northwest Fence Co. Sequim, WA $22,538.06 The estimate prepared to perform this work was $36,000. Work is anticipated to start July 21st and to be completed August 11, 2003. 17 CONTRACT THIS CONTRACT, is made this 16th day of July, 2003, by and between the City of Port Angeles, Washington, hereinafter called "City" and Viking Fence Company Inc. 3015 State Hwy. 3 Bremerton, WA 98312 1-800-280-7918 hereinafter called "Contractor" IN CONSIDERATION of the payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties agree as follows; 1. SCOPE OF SERVICES: The Contractor shall, in consultation with the City Parks & Recreation Department, install fencing on the portion of the Waterfront Trail as indicated on the maps attached hereto as Exhibit A. The Contractor shall provide the following: · · · · · · · 2650 feet of 47" high field fence Field fence posts shall be 4x4 brace heavy duty T-posts All fence posts to be spaced at a maximum of 10' on center All fencing to follow ground level Ten 36" x 48" walk through gates including extra braces for fence Labor to install 360' of 6' high chain link fencing All hardware and materials to complete installation. 2. PAYMENT: City shall pay Contractor in an amount which shall not exceed $19,688.40 exclusive of applicable taxes, licenses or permits. Material payment upon delivery, balance upon completion within thirty (30) days of final acceptance of work by the City. The City shall pay Contractor for additional work performed on a time and materials basis provided the work and costs have been approved in writing by the City Manager. 3. TIME OF PERFORMANCE: The Contractor shall begin on July 21, 2003 and complete work by August 8, 2003~ unless such time for performance is extended in writing by City, upon good cause shown. 18 4. INDEPENDENT CONTRACTOR STATUS: The relation created by this contract is that of independent contracting entities. The Contractor is not an employee of the City and is not entitled to the benefits provided by the City to its employees. The Contractor, as an independent Contractor, has the authority to control and direct the performance of the details of the services to be provided. The Contractor shall assume full responsibility for the payment of all federal, state and local taxes or contributions imposed or required, including, but not limited to, unemployment insurance, social security, industrial insurance, and income tax. 5. HOLD HARMLESS AND INDEMNIFICATION: The Contractor shall defend, indemnify and hold the City, its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, law suits, or expenses including attorney's fees, arising out of or in connection with the performance of this contract except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this contract is subject to RCW 4.24.115~ then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Title 51, RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this contract. 6. INSURANCE: The Contractor shall maintain a commercial general liability insurance policy written on an occurrence basis by a company licensed to write insurance coverage within the State of Washington with limits no less than $500,000 combined single limit per occurrence and $1,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations; broad-form property damage; and underground if applicable, The Contractor shall also maintain an automobile liability insurance with limits no less than $1,000.000 combined single limit per accident for bodily injury and property damage. Any payment of deductible or self insurance retention shall be the sole responsibility of the Contractor. The City shall also be named as an additional insured on the commercial general liability insurance policy, as respects work performed by or on behalf of the Contractor, and a copy of the endorsement naming the City as an additional insured shall be attached to the certificate of insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's insurance shall be primary insurance as respects the City, and the City shall be given thirty (30) days prior written knowledge of any cancellation, suspension, or material change in coverage. 2 The Contractor's insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought. 7. APPLICABLE LAW: This contract shall be governed by, and construed in accordance with, the laws of the State of Washington. 8. AMENDMENT: No amendment to this contract shall binding or enforceable unless it is made in writing and executed by duly authorized representative of each party. 9. NON-DISCRIMINATION: The parties shall conduct their business in a manner which assures fair, equal and non- discriminatory treatment of all persons, without respect to race, creed, color, sex, Viet Nam era veteran status, disabled veteran condition, physical or mental handicap, or national origin, and, in particular: a. The parties will maintain open hiring and employment practices and will welcome applications for employment in all positions from qualified individuals who are members of the above stated minorities. b. The parties will comply strictly with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non-discriminatory requirements in hiring and employment practices and assuring the service of all patrons and customers without discrimination with respect to the above-stated minority status. 10. WAGE RATE FORMS: Before payment is made by the City of any sums due under this contract, the City must receive from the Contractor and each subcontractor a copy of "Statement of Intent to Pay Prevailing Wages" (Form L & I Number F700-029-000) approved by the Washington State Department of Labor and Industries. Upon completion of this contract, the City must receive from the Contractor and each subcontractor a copy of"Affidavit of Wages Paid" (Form L & I Number F700-007-000) approved by the State Department of Labor and Industries. In addition, the City must receive from the Contractor a copy of "Request For Release" (Form L & I Number F263-083-000) approved by the State Department of Labor and Industries. These affidavits will be required before any funds retained according to the provisions of RCW 60.28.010 are released to the Contractor. Forms may be obtained from the Department of Labor and Industries. A fee of $12.50 per each "Statement of Intent to Pay Prevailing Wages" and "Affidavit of Wages Paid" is required to accompany each form submitted to the Department of Labor and Industries. The Contractor is responsible for payment of these fees and shall make all applications directly to the Department of Labor and Industries. These fees shall be incidental to all the items of this contract. If using the occupation code for wage affidavits and payrolls, and if the project involves more than one jurisdictional area, the Contractor shall reference the area just after the occupation code number. For example: 10-0010 YaK.E. 20 12. ENTIRE CONTRACT: The parties agree that this contract is a complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. CONTRACTOR: CITY OF PORT ANGELES BY: DATED: ATTEST: APPROVED AS TO FORM: BY: DATED: By: (City Clerk) Date: (City Attomey or designee) 21 100' 100' WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: TO: FROM: SUBJECT: July 15, 2003 CITY COUNCIL Glenn A. Cutler, Director of Public Works and Utilities ~.~U Award construction contract, Morse Creek Tailrace Barrier Summary: The City is in the process of reactivating the Morse Creek Hydroelectric project. As part of the reactivation, the City must construct a permanent tailrace barrier to prevent fish from being attracted to or delayed in the area where water re-enters Morse creek after it has exited the powerhouse. Bids were obtained from three contractors on July 8. The low bidder for the project is Aldergrove Construction in the ~mount of $20,648.89, including sal~s tax. Recommendation: Award and authorize the Mayor to sign a contract with Aldergrove Construction in the amount of $20,648.89 for construction of a tailrace barrier for the Morse Creek Hydroelectric project. Background/Analysis: This project constructs a concrete tailrace barrier at the powerhouse of the Morse Creek hydroelectric project. This permanent barrier is required as part of the reactivation of the project. It will replace a temporary plastic net barrier that had been in place since the original construction. Bids were solicited using the City's Small Works Roster. Six contractors were selected and five expressed an interest in bidding on the work. Three bids were received by the July 8, 2003 deadline. Aldergrove Construction of Port Angeles submitted the low bid in the amount of $20,648.890. Funds will be taken from the Electric Utility Reserves. Summar of Bid Results FIR.M [ CITY I BID (including tax) R. J. Services Port Angeles $36,788.00 CMU Construction Port Angeles $34,948.60 Aldergrove Construction Port Angeles $20,648.89 Engineer's Estimate $17,500.00 It is recommended that the Mayor be authorized to sign a contract with Aldergrove Construction in the amount of $20,648.89. N:\CCOUNCIL\FINAL\Morse Creek Tailrace Barrier Const. Contr: 27 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: TO: FROM: SUBJECT: July 15, 2003 CITY COUNCIL GlennA. Cutler, Director ofPublicWorks and Utilities ~ Amendment No. 2 to the Consultant Agreement with CH2M Hill, Contract #00-28 Summary: It is necessary to amend the agreement with CH2M Hill to provide engineering services related to the design of a new Spruce Street Pump Station, including expansion of its pressure zone, and adjust existing task budgets to reflect ongoing Elwha Dam Removal assistance and tasks that are complete or nearing completion. A scope and budget for the additional work has been negotiated. Recommendation: Authorize the Mayor to sign Amendment No. 2 to the Consultant Agreement with CH2M Hill, in the amount of $211,654.00, for a total contract amount not to exceed $921,726.00. Background/Analysis: On August 30, 2000, the City signed an Agreement for Professional Services with CH2M Hill to provide engineering support services for the following projects (tasks): 4. 5. 6. Elwha Dam Removal - The planned removal of two dams on the Elwha River and the impact on the City's domestic and industrial water supplies. GWI Compliance Assistance - Meeting the requirements of a Bilateral Compliance Agreement with the Department of Health (DOH) addressing the City's water source being designated a groundwater under the influence of surface water (GWI). Black Diamond Improvements - The design of a roof, chlorination facilities, and other items for the City's Black Diamond Reservoir. Peabody Heights Reservoir Cover - The design of a floating roof and drainage facilities for this reservoir. Water System Plan Update - Updating the City's Water System Plan for approval by the DOH. Other Services as Directed. Task No. 1 is an ongoing project that will last at least for the duration of this Agreement. Task Nos. 2, 3 and 5 are complete and Task 4 is scheduled for completion by October 31, 2003. Amendment No. 1 to the Agreement, executed April 3, 2002, adjusted some of the original tasks' budgets and added Task 7, the predesign for a new High Zone Reservoir, to be funded jointly by the City's Water Utility and Clallam County PUD#1 (currently on hold, pending DOH approval of the PUD's water system plan). ~)9 July 15, 2003 City Council Meeting Amendment No. 2 to CH2M Hill Agreement Page 2 of 3 There is a need for a second amendment to the Agreement to reflect the current status and budgets of the tasks. A new task, Task 8 - Spruce Street Pump Station and Waterline, is proposed to be added to the agreement. Task 8 includes the design of a new pump station to replace the existing one that supplies water to the Fairmount pressure subzone. As part of DOH's review of the City's 2002 update to the Water System Plan, it is required that we increase the water pressure to customers south of SR101 in the area around Doyle Road. The simplest way to do this is to expand the Fairmount subzone. Task 8 will combine this work with the installation of fire flow capability at the pump station, a project already in the 2003 Water Utility Budget. Because of limited right-of-way at the existing Spruce Street Pump Station and the need to expand its capacity and add fire flow, the pump station will be constructed in a new location, unopened City right-of-way at the south end of C Street. In addition to the pump station, new connecting pipe across SR101 to the south will be designed to connect services south of the highway that require an increase in water pressure. At the same time, a large section of the existing 20-inch Elwha transmission pipeline that is in the C Street right-of-way, crosses SR101 and in the Doyle Road right~ of-way will be replaced. The Elwha transmission pipeline replacement work is also in the 2003 Water Utility budget. The following is a table summarizing the budgets and funding sources for all tasks under the existing Agreement and the proposed Amendment No. 2 to the Agreement. The duration of the Agreement will be extended from August 31, 2003, to August 31, 2004 and is based on the completion of all Tasks. TASK AMOUNT REVISED TASK THROUGH AMOUNT CITY FUNDING TASK AMEND. NO. 1 (AMEND. NO. 2) BUDGET8 SOURCE(S) 1. Elwha Dam Removal Mitigation $59,889 $156,131 $220,000 Federal Ongoing Governmentt 2. GWI Compliance Assistance $139,398 $94,668 $144,668 Water Utility~ Completed 3. Black Diamond Improvements $126,934 $126,934 $126,934 PWTF & Completed DWSRF loans3 4. Peabody Heights Reservoir Cover $109,815 $109,815 $165,000 PWTF loan3 To be completed by 10/31/03 5. Water System Plan Update $115,648 $115,648 $115,648 Water Utilitiy4 Completed 6. Other Services as Directed $105,455 $155,455 $155,455 Water Utility~ ( $75,600 Expended to date, $29,855 remaining before Amend. No.2) 7. New 2.5 MG High Zone Reservoir $52,933 $52,933 $20,000 Water Utility6 On hold 8. Spruce Street Pump Station and n/a $110,142 $125,000 Water Utility7 Waterline New Total $7~4~072 $921,726 $1,072,705 July 15, 2003 City Council Meeting Amendment No. 2 to CH2M Hill Agreement Page 3 of 3 ~ Reimbursement of most of the costs under this task to be provided per 1999 Congressional Conference Committee Report. 2. Funded by the Water Utility. Some work items in this task were deleted based upon negotiations with National Park Service and DOH on federal funding of water mitigation facilities related to Elwha Dam Removal Project. 3 A Public Works Trust Fund Loan (1% interest) and Drinking Water State Revolving Fund Loan (5 % interest) were obtained to cover the City's reservoirs per a Bilateral Compliance Agreement with the Washington State Department of Health (DOH). 4 $200,000 budgeted in 2000-2001 from water rates. 5 _ Directed services are likely to be funded by the Water Utility. 6. Water Utility will fund predesign; the rest of the project funding to be negotiated. 7 _ $50,000 budgeted in 2003 for Spruce Street Pump Station design; remaining funds for this task are from 2003 Elwha Transmission Main design budget. 8 _ Total expenditures for the years 2000-2002 plus 2003 budgeted amount, if any. This includes planning, predesign and design, but not construction costs. The Utility Advisory Committee, at its July 8, 2003 meeting, recommended that the City Council authorize the Mayor to sign Amendment No. 2 to the Consultant Agreement with CH2M Hill, in the amount of $211,654.00, for a total contract amount not to exceed $921,726.00. Attachment: Location Map N:\CCOUNCIL~FINAL\CH2M Hill Contract #00-28 Amendment No. 2.wpd mi ,¢ * 32 N 3OO Feet Pump Station Replacement Map Legend · ~ Exist Pump Sta · · ExistTransline Jurisdictions L J cop^ UGA CITY COUNCIL SPECIAL MEETING Port Angeles, Washington June 25, 2003 CALL TO ORDER - SPECIAL MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: 2003 Comprehensive Plan Amendments Ordinance No. 3142 Extension of Western Urban Growth Area Boundary Mayor Wiggins called the joint meeting of the Port Angeles City Council and the Planning Commission to order at 5:30 p.m. Members Present: Mayor Wiggins, Councilmembers Braun, Campbell, Erickson, Headrick, Rogers, and Williams. Members Absent: None. Planning Commissioners L. Nutter, B. Philpott, J. Piths, and C. Schramm. Present,' Planning Commissioners F. Hewins, F. Norton, and L. Rasmussen. Absent: Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, and S. Johns. Public Present: No one signed the roster. The Pledge of Allegiance to the Flag was led by Mayor Wiggins. 2003 Comprehensive Plan Amendments: Community Development Director Collins opened discussion by advising those present that, during a review of the proposed 2003 Comprehensive Plan amendments by the Community and Economic Development Committee, certain questions surfaced with regard to various components of the Plan. It was suggested that a joint meeting be held with the Planning Commission in order to address the policy issues. Four issues were identified for discussion: the proposed extension of the western urban growth area boundary, clarification of the description of the eastern urban growth area boundary, clarification of the timing for Clallam County action on UGA extensions, and expansion of the City's commercial corridors to full blocks. Extension of Western Urban Growth Area Boundary: Using the overhead projector to display pertinent maps, Director Collins reviewed the request from the Lower Elwha Tribe for an extension of the western Urban Growth Area boundary in order to receive urban services. He emphasized that this issue was independent of the Tribe's request for services to the reservation, as it has been determined that sewer services could be extended to the Tribe's reservation without an extension of the UGA. The Planning Commission decided not to include the boundary extension request in this particular review of the Comprehensive Plan. In addition, the County and the State wanted mom time to be able to respond to the proposal, as there is a question as to whether this is a timely request for submitting changes to the Comprehensive Plan. All changes should be submitted by March 3 l't, and this proposal was submitted subsequent to that date. There is also a requirement that all changes must be submitted to the Department of Community, Trade & Economic Development before May l't, plus the City must act on the request during the month of June. Director Collins continued that the CED -1- CITY COUNCIL SPECIAL MEETING June 25, 2003 Extension of Western Urban Growth Area Boundary (Cont'd) Committee felt that staffshould work with the Tribe and plan to move the proposal to the County's plan in 2004. In responding to Councilman Campbell's inquiry as to whether other issues were involved, Director Collins indicated that the residents in the subject area would need to be given an opportunity to provide input. Also, how this issue would interface with the County process must also be a consideration. Mayor Wiggins indicated the reason for the Tribe's request was in relation to the medical complex on Highway 101 West, with which Director Collins agreed. He stated it would be unlikely that the City could provide services to the medical complex if that specific area is not part of the UGA, and only County action can change the UGA boundary. Director Collins agreed with the'recommendation that the City and Tribe work together on the extension of the UGA, noting that the critical deadline for an application to the County is December 1. Discussion followed concerning State action that has changed the deadline for the submittal of Comprehensive Plan amendments, possible boundary lines for an extension of the western UGA, the likelihood that County zoning in the area would change, and how such a boundary change might be accepted or rejected by the residents in that area. Discussion also centered around the fact that the County will not review any such requests until the time the County plan is updated. Financial impacts on the County, should such a boundary extension be accomplished, was also a matter of discussion. Discussion then led to a possible revenue-sharing agreement with the County, as well as the City's effort to bring a meeting to fmitiun to discuss such an agreement. Description Clarification of Eastern Urban Growth Area Boundary Description Clarification of Eastern Urban Growth Area Boundary: Director Collins related that the primary issue in this regard had to do with whether the legal description of the proposed eastern Urban Growth Area boundary matched what is reflected on the map. He distributed copies of a proposed legal description that he felt to be more accurate, and Councilmember Rogers pointed out that the key point was that Wilder Toyota and the industrial park were not included in the area the City wanted as part of the UGA. Additionally, she expressed interest in having the legal description contain more concrete detail. Discussion ensued concerning the desired boundary for the UGA, as well as how the legal description might be made more accurate. Attorney Knutson indicated that, by referencing the County's zoning areas and map, it should be sufficient to adopt what was already included as an exhibit to the Ordinance in the packet. He advised against the adoption of the incomplete description that had been distributed. Councilman Williams opined that a reference should be made to the County's zoning as of a specific date. Expansion of City's Commercial Corridors Because the timing of Connty action on UGA extensions had already been addressed earlier in the meeting, the Council and the Planning Conmhssion moved to the last item on the agenda. Expansion of City's Commercial Corridors: Director Collins summarized discussions held by the Planning Commission, the City Council, and the Commuff~ty & Economic Development Committee on the matter of increasing the commercial area that is available for the developmem of new or expanded businesses in the Commercial Arterial (CA) zone along Front and First Streets. If accepted, the half blocks would be extended to include the whole blocks north of Front and south of First. With the use of a map on the overhead projector, he cited the areas that would be affected. Mayor Wiggins, being a resident in the vicinity under consideration, expressed an objection to the proposal, feeling the result would be an erosion and fragmentation of a very nice residential area. In addition, he was certain that the area residents had not been made aware of the proposal and would likely express opposition to such a change. Lengthy discussion followed, and Director Collins responded to Councilmember Rogers by explaining the process for a rezone application. He also stressed that the change proposed in the Comp Plan is an objective not a policy; however, Mayor Wiggins felt that ir~l~Ision in the Comp Plan would make such a change much easier. -2- Expansion of City's Commercial Corridors (Cont'd) ADJOURNMENT: CITY COUNCIL SPECIAL MEET1NG June 25, 2003 Councilman Williams pointed out that the Comprehensive Plan Map presently includes some of the areas under discussion in the Commercial land use designation, and Director Collins indicated that the Planning Commission wanted to add the expansion language to support the objective. Only the objective is being proposed for change, not the map. However, Director Collins indicated that a change in the objectives could result in an area-wide rezone, which, according to Attorney Knutson, would require a public hearing. Discussion centered around the fact that Commercial Office uses are allowed in Commercial land use designation, and Mayor Wiggins expressed a preference for CO uses in these specific areas. Lengthy discussion followed concerning the impact of extending the commercial corridors, with Planning Commissioners Schramm and Nutter sharing input as to the Planning Commission's reasoning behind the proposed change. Councilman Williams suggested the possibility of two different types of commercial zones so as to provide an easier transition into the residential areas. Commissioner Pittis pointed out that certain topography along Front and First would determine what kinds of rezone requests might be generated. Councilman Williams supported restrictions on the zoning extension west of Francis Street on Front and east of Chambers Sheet on First, a notion that was supported by Mayor Wiggins. After further lengthy discussion, Mayor Wiggins read the Ordinance by title, entitled ORDINANCE NO. 3142 AN ORDINANCE of the City of Port Angeles, Washington, amending Ordinance 2818 as amended and the Comprehensive Plan and Land Use Map by adding Goals, Policies and Objectives related to: annexation within the urban growth area (UGA), extending the eastern UGA, creating new Residential, Single Family (RS-12) and Commercial Regional zones, expanding the Commercial Arterial zone east of downtown along Front and First Streets, extending sewer service into the UGA and areas of intensive rural development, encouraging streetscape improvements, and reducing development standards in undeveloped areas, and by making three Land Use Map changes redesignating property located east of Del Guzzi Drive, along Lauridsen Boulevard between Chambers and Liberty Streets, and between 8t~ and 5th and Peabody and Albert Streets. Mayor Wiggins further included the addition of Section 5.1. that had been submitted to the City CounciI at its meeting of June 2, 2003: The City will increase the commercial area available for development of new businesses or the expansion of existing businesses by extending the Commercial Arterial (CA) zone a half block to include the whole blocks north of Front Street (from Francis Street east to White's Creek Ravine) and south of First Sta'eet (from Eunice Stxeet east to Chambers Street). Councilman Williams moved to adopt the Ordinance as read by title and as amended by the addition of Section 5.1. Councilman Braun seconded the motion. The ensuing discussion involved consideration of extending the downtown commercial area to the uptown portion, and it was expressed that the Council is laying the groundwork for commemial endeavors 10, 20, and 30 years into the future. The possibility of designating more areas as RHD was suggested, and Councilman Williams urged more creativity in terms of creating more transitional zones. The meeting was adjourned at 7:05 p.m., after which the Planning Commission proceeded with its regular meeting. Glenn Wiggins, Becky J. Upton, City Clerk -3- CITY COUNCIL MEETING Port Angeles, Washington July 1, 2003 CALL TO ORDER - REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PUBLIC CEREMONIES, PRESENTATIONS AND PROCLAMATIONS: Certificate of Recognition - Larry Little Mayor Wiggins called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Members Present: Mayor Wiggins, Councilmembers Braun, Campbell, Erickson, Headrick (arrived 6:15 p.m.), Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Knutson, C. Hagar, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, J. Cole, B. Oliver, G. Kenworthy, D. McGinley, K. Ridout, N. Wu, B. Beverford, T. Snfith, and B. Coons. Public Present: T. Price and P. Lamoureux. The Pledge of Allegiance to the Flag was led by Councilmember Rogers. Certificate of Recognition - Larry Little - North Olympic Peninsula Discovery Marathon Mayor Wiggins invited Larry Little to come forward and introduce the other members of his group. Included were Carol Stevenson, Shelly Turner, Michelle Little, Darryl Wolfe, and Brian Gawley, who were all instmmantal in the planning and implementation of the marathon. Mayor Wiggins then read a proclamation recognizing thc dedication and hard work exhibited by Mr. Little in promoting this event and bringing it to such a successful conclusion. Mr. Little thanked Police Chief Riepe for his assistance in planning the marathon and thanked the Council for its support. Mr. Little announced that he had received 28 pages of e-mail from marathon participants and read one aloud. He also armounced that the Iron Man Coeur D'Alene had been huge success, expecting to generate a $5 - $7 million economic impact. Mr. Little felt the North Olympic Peninsula Discovery Marathon could generate the same type of impact of properly promoted. Mayor Wiggins again thanked Mr. Little and all those involved in this event. Certificate of Recognition Port Angeles Exchange Club 2. Certificate of Recognition - Port Angeles Exchange Club Mayor Wiggins recognized the Exchange Club for placing yellow ribbons around the community to honor our troops in time of war and presented the Certificate to Julie Hatch, President. Ms. Hatch announced that the Exchange Club is the oldest service club in the United States and one of its goals is promoting Americanism. She invited anyone interested to attend a meeting on Tuesday mornings, 7:30 a.m. at the Crab House Restaurant. 37 -1- CITY COUNCIL MEETING July 1, 2003 National Aquatic Week Proclamation Retkement Proclamation - Doyle McGinley WORK SESSION: LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: 3. Proclamation: National Aquatic Week- July 13 - 19, 2003 Mayor Wiggins read a proclamation recognizing the week of July 13 - 19, 2003, as National Aquatic Week. The proclamation was accepted by Barbara Oliver, Aquatics Coordinator at the William Shore Memorial Pool, who thanked the Council and her co-workers for their support. Parks and Recreation Director Connelly noted that the pool is 42 years old, and 55,000 people have passed through its doors so far this year, which is a remarkable accomplishment for a community of this size. This year, attendance is up by more than 15% thanks to the efforts of the excellent staff at that facility. 4. Retirement Proclamation - Doyle McGinley Mayor Wiggins asked Mr. McGinley and his family to come forward and deferred to Director Cutler to read a proclamation highlighting Doyle McGinley's career with the City of Port Angeles and thanking him for his dedication to the community. Director Cutler introduced Mr. McGinley's wife Tammy, and his children Jamie and Justin and proceeded to read aloud the proclamation. Afterwards, Director Cutler presented Mr. McGinly with a beautiful plaque recognizing his more than 27 years of service to the City. Mr. McGinley thanked everyone and stated that working for the City has been an enjoyable experience. None. Mayor Wiggins noted there was a late item to be added to the agenda, a Permit for Fish and Wildlife on Ermis Creek. This was added as item 2 under Other Considerations. Councilmember Rogers asked to speakbriefly on the Community Telecommunications Planning Act of 2003 for congressional support. This was added as item 3 under Other Considerations. Councilman Williams noted he had asked the Planning and Public Works Departments to give the Council on update regarding yesterday's rain storm. This was added as item 4 under Other Considerations. Paul Lamoureux, 602 Whidby Street, asked to address the Council. He stated he hoped the Council understood that he comes in a spirit of positive support to his community and never intends to be negative toward a Council he finds to be hard working in its efforts for Port Angeles. He said that sometimes he has a difficult time getting his point across and does not always express himself well. At the previous Council meeting Mr. Lamoureux had questioned the bridge placement for the White' Creek crossing. He said that his real question is why so far south of the city limits. Mr. Lamoureux also addressed his concern over the timing of the traffic signals located at the comers of Front and Ennis Streets and First and Ermis Streets, as they cause traffic flow problems for vehicles traveling north/south at those intersections. Director Cutler stated that the eastjwest traffic was having problems, therefore the timing of the signals was slightly altered to ease that congestion. Staff is trying to balance the timing, but it is difficult. Further, staff is discussing the situation with the State, who owns those traffic signals. A possible solution would be new equipment with car sensors, however that would be very costly. Mr. Lamoureux as~again about a possible rebate for circulating pumps for water -2- LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: (Cont'd) FINANCE: Award Contract, Peabody Creek Water Main, Project 02-20 Amendment No. 5 to Consultant Agreement, Port Angeles International Gateway CITY COUNCIL MEETING July I, 2003 conservation. Director Cutler stated that this is not a program currently being supported by the BPA. Mr. Lamoureux also spoke again in opposition of fluoridation of the City's water supply and asked the Council to reconsider its decision in this matter. 1. Award Contract, Peabody Creek Water Main, Project 02-20. Public Works & Utilities Director Cutler summarized the contract award for the Peabody Creek Water Main Project. After limited discussion regarding the differences in bid amounts, Councilman Campbell moved to award the contract for the Peabody Creek Water main, Project No. 02-20 to Vision Builders, Inc. of Port Angeles and authorize the Mayor to sign the contract in the amount of $329,000.00. Councilman Braun seconded the motion, which carried unanimously. Amendment No. 5 to Consultant Agreement, Port Angeles International Gateway Director Cutler deferred to City Engineer Kenworthy who summarized the amendment, including the scope of work, as well as amendment no. 4, which was passed administratively by Clallam Transit. Mr. Kenworthy distributed two handouts to the Council, one described the Gateway expenses to date and summarized the Merritt + Pardini amendments, and the second reviewed projected costs vs. fund revenues. Councilman Headrick asked how much had been spent to date on this project and Mr. Kenworthy responded it was $733,400. Mr. Kenworthy then reviewed the Gateway Expenses Summary and felt they were reasonable for a project of this size and complexity. Manager Quinn then reviewed the projected costs for the project and described what they included. Manager Quinn noted that there is a funding gap at the bottom of column one in the amount of $640,000. This does not mean the City cannot complete the project, this funding gap is only if the City does not put the acquisition monies from the sale of the City's property into the project. The solution design has a $1.1 million funding gap. This money should be obtained from other private sources, such as businesses, property owners, grants, etc. This gap also assumes about a $2.5 million bond that was originally thought to be paid for by parking revenues. Manager Quin felt it may also have to be supplemented by other funding sources such as parking tax. Manager Quinn went on to explain the last column of the handout, which summarized costs and revenues if the waterfront promenade or the Tidelands West parking deck, were phased in and finances allowed. This would eliminate the funding gap and allow for the project to move ahead. Manager Quiun stated that it makes sense to move ahead with the best design and this design and the engineering costs reflect that total solution which is important for the community. Staffhas made a commitment to the Transit Board to attend the July 21, 2003, meeting with a proposal for financing the Gateway Project and it will be brought to the Council as well. It may include some considerations not only from parking revenue and parking tax, but may include some other types of revenue sources currently being explored. Manager Quinn felt that this should not be an issue of whether or not a contract amendment is being authorized which the City has no way to pay. Mayor Wiggins th~q~d Manager Quirm and asked if there were any design costs -3- CITY COUNCIL MEETING July 1, 2003 Amendment No. 5 to Consultant Agreement, Port Angeles International Gateway (Cont'd) associated with the Tidelands West Parking deck, which is shown as a phased in project. Manager Quinn stated that $75,000 was listed in the soft costs for design, which would also be phased in. If we acquire private funding and other means of support are obtained, these projects can be completed along with the rest of the Gateway. If this amendment is not approved, this project can be built as laid out here with some phasing. Councilman Williams stated that at the last Transit meeting, it was approved conditionally to move ahead with this project. However, there were many questions as to whether or not another $200,000 or more should be spent to design something that cannot be built unless funding is found. He stated it was like a chicken or the egg scenario. This is an extremely complex funding and grant operation. It's interwoven with some design pieces to help solve the downtown parking issues that go beyond what the original Gateway design had envisioned. The original design had the vehicle parking lid over where the tavern used to be. The solution design was the dream that ended up satisfying a lot of people downtown and answered many questions about the no net loss of parking. It was discovered that no net loss was a proximity situation and not just a generalized downtown situation. We're now seeing that we're learning a new phrase here reflecting the taking of City money from the sale of the public parking lot and putting it back into the project. Councilman Williams stated that this is a really good description of what we had, what we aspire to, and how we might be able to get there in incremental steps. He acknowledged that $2.5 million is still a "mushy" number, but going ahead with the expenditure to get the design finished up and pushed forward, we can end up as much as $4,000 to the good. At Mayor Wiggins request, Manager Quinn explained that originally it was thought that the $2.5 million revenue bond would be supported by parking revenues generated from the long term stalls. The estimate was based upon two sources of revenue, $170,000 to come from the parking generated at the Gateway site and $50,000 would come from the parking generated at the Tidelands West site. He stated that $220,000 a year would support a $2.5 million bond. Manager Quinn stated that it was learned that the City cannot count on all of those revenues to support that $2.5 million bond. If the Tidelands West parking garage is phased in, that $50,000 will not be available. Also, out of the Gateway parking area not all of the $170,000 can be counted on for Capital Debt service. Some of that must go for costs to operate a parking facility of some kind. Therefore, those lost revenues must be replaced with some other source, such as a combination of PBIA assessments with the downtown or an LID. Through these other means, we make up that difference and that would pay for the $2.5 million. Then if you go beyond that, you can take these projects that you were going to phase in and actually build them fairly quickly. Councilman Braun agreed with Councilman Williams. He stated this project has been a moving target and was very difficult to explain due to its complexity. He thanked Manager Quinn for doing such a good job of explaining the fmancial ramifications. Manager Quinn said that from both the Transit's side and the City's side this project could can move ahead with the original design, and believes there is enough hope and enough solutions to move ahead with this expanded design, which is what would really serve the community. Manager Quinn stated that you're always best served by designing what you need to build so that you understand and know all the components. You can always back off of a good design and phase or pare down, but if you don't design it in the first place, then it costs you more to have to deal with that later. Amendment No. 5 to Consultant Agreement, Port Angeles International Gateway (Cont'd) CITY COUNCIL MEETING July 1, 2003 Referring to the revenue bond, Councilman Williams noted that the number could be down $1,960,000 and still end up in the good according to his quick crunching of numbers. He felt the City would be no worse off than if it went with the original design and would still have extra parking places. Mayor Wiggins noted the presence of Dan DiGuilio of Clallam Transit in the audience and invited him to address the issue. Dan DiGuilio, General Manager of Clallam Transit, informed the Council that the question of whether or not the solution project could be built was a major topic of discussion when the Transit Board reviewed this amendment. He stated that he thought he had told the Transit Board that the $1.5 million was going to go back into the project, and that the Gateway would most likely be funded. However, the Transit Board was concerned as it has an $11 million project that it's being asked to design with the assurances that it would be built. Mr. DiGuilio stated that told the Board that the Tidelands West parking garage and the Marine Boardwalk are separate fi.om the Gateway and what Men-itt + Pardini are asking for are funds to continue to design the Gateway. The Transit Board did not want to delay this project. It hopes to meet the deadline of going to bid sometime in the winter and hopefully begin construction shortly after the firat of the year. Merritt + Pardini was provided with a notice to proceed with the design work up to the meeting of July 21. A letter was sent to Manager Quinn asking for his attendance at the Board meeting of the 21 st to present a financial plan. Mr. DiGuilio felt there are some elements that the Council is going to have to make decisions on, such as debt service on the bond, but he felt that both be and Manger Quinn were both fairly comfortable that the Gateway project will be completed, but it's a matter of at what point can the City move forward with the other two projects. Transit is still very very supportive of the project; there was just some concern that $800,000 would be spent for a design, and then the project would not be built. Councilman Braun said he would like to make a motion at this point and then there can be further discussion. He then moved to authorize the Mayor to sign Amendment No. 5 to the agreement with Merritt + Pardini to provide additional services for the revised parking and transit lane design with the negotiated total added fee not to exceed $251,032.00. Councilman Williams seconded the motion. Discussion followed. Councilman Headrick stated that he had a lot of concerns regarding funding and the term "mushy" has come up several times. He stated that under the best of circumstances the City would have to borrow $2.5 million. He averred that he was not against the project, however he felt that funding should be more firm, the properly acquisition completed, and a guarantee of public/private contributions before proceeding. Mayor Wiggins confn:med that the work by Merritt + Pardini would stop at this stage if this amendment was not approved. Councilman Headrick pointed out that Merntt + Pardini already completed $600,000 worth of work. He felt the project was getting ahead of itself without some of the other issues being nailed down. Councilman Headrick asked if the City would get to a point where it would have $1 million invested in this, and would have to go ahead or repay the $1 million in grant money spent. He thought this grant money was divided equally between the Transit Authority and the City, which would mean that we either go into debt or we have to pay back $500,000. He felt neither alternative was appropriate. Mayor Wiggins asked if the money had been spent evenly. Mr. DiGuilio informed the Council that federal money is 80% expended so far, which is the grant that Transit received. The City is using TIB funds as part of their match, which is State funds. -5- CITY COUNCIL MEETING July 1, 2003 Amendment No. 5 to Consultant Agreement, Port Angeles International Gateway (Cont'd) Councilman Headrick stated that in either case the money must be repaid if the project does not go forward. Mayor Wiggins asked Councilman Headrick if he preferred to hold back on authorizing this amendment until the lands are sold and everything is figured out, to which Councilman Headrick responded affirmatively. Mayor Wiggins pointed out that when you look at this solution design on the handout, the project isn't complete the way it was agreed to, because the other features of it have to be phased in. That's the hole that the private money has to fill, because there isn't any more public money. Councilman Headrick stated that the bulk of the expense was putting on a parking lid. The question becomes one of no net loss parking, and how much do we pay for a lid or a basement under the Transit? How much do we pay for the lid to accommodate the no net loss? He stated he had a problem with the value of the property. For instance, if the property underneath the Transit itself is worth $1 million and the City spends $2 million for the lid, that's the same as paying $2 million for the same amount of property. If it meant doubling the size of the lot for the cost of the lot that would be fine. If the downtown group wants a no net loss and they want the parking right there where it's convenient, they need to come on board. Councilmember Rogers noted that all those negotiations are talcing place. She felt the complexity of the model is having Transit negotiating one part and the City another. She said we are within a very close time period of putting together all of those packages. Councilmember Rogers felt you must design the project that everyone unanimously supports and was sure the finding would be found. She pointed out many other projects, such as the Carnegie Library, the Waterfront Trail, and the sidewalk and watermain projects all started out with little or no funding and have been accomplished in phases as money was obtained. She stated she supports the project that the community supports and the original design is not that. While she takes very seriously her fiduciary responsibility, she felt that phasing in the various components was a financially responsible way of completing this project. Mayor Wiggins pointed out that the difference between the Gateway project and those listed by Councilmember Rogers was the borrowed money. The examples sited were completed thanks to grants. Councilmember Rogers stated there are other key private sector partners to play the role. There are also property owners and the parking operator. She noted that them was a timing issue and the Council should not confuse timing with the ability to complete the project in a manner appealing to all concerned parties. Mayor Wiggins asked Manager Quinn if Finance Director Ziomkowski was satisfied with the bonding capacity relative to this income stream. Manager Quinn responded affirmatively and stated the City has tremendous bonding capacity. The real issue is, does the City have $220,000 per year to service the debt? Mayor Wiggins asked if there were any other areas that could be cut or phased in that wouldn't kill the project but would allow it to proceed. Manager Quinn suggested to phase in or delay the visitor's center, as the Chamber of Commeme is already using an existing building. He noted that once you get into the fmal design there am always areas that can be looked at in terms of phase-in as well. Councilman Campbell spoke in support of the amendment, noting that a large segment of the business community supports it fully. He stated that we're in a position now where the original design can't really be built and it's not a case that we'll be able to go back there if everything else fails. All concerned parties have to get behind the solutions design, which the whole group came up with and fully supports. He noted -6- Amendment No. 5 to Consultant Agreement, Port Angeles International Gateway (Cont'd) CITY COUNCIL MEETING July 1, 2003 that two years ago no one would have said we could come up with $10 million to support this kind of a project and today we have it right on our threshold in being able to put it all together. All public projects with multiple revenue sources are, by definitiun, "mushy." Councilman Campbell stated that there is an element of risk in it, but this is probably one that has the lowest level of risk that anyone has ever put together. He felt it would be a terrible mistake to delay this project now on the basis that we don't have every dime identified and locked up. We aren't going to know what the project will really cost until we get the final design. We need to get that in hand, and then we can look at it and decide whether or not there are surplus elements in it, or things that can be phased in later, if necessary. He urged the Council to approve this additional $251,000 to get this project to the point where it needs to be. Councilman Headrick suggested this matter be tabled for a month or two, to see whether or not the figures can be firmed up. Mayor Wiggins asked what the risk would be in tabling it and Councilman Campbell stated that the project would lose momentum and it would discourage all those who are partnering with the City. Councilman Headrick stated that part of his concern is that they're partnering in concept, but are they partnering in funding or financing? Councilmember Rogers suggested giving them a deadline and asked what is the risk of delay. Mr. DiGuilio stated that currently, there is a very favorable construction market. This could easily go away, that is why attempts are being made to go to bid by the end of the year. Councilman Braun stated that the moment should be seized, and encouraged the Council to move forward on this project. Mayor Wiggins asked Councilman Headrick if he thought delaying the project would force a solution on the private side. Councilman Headrick responded affirrnatively and noted that if a solution cannot be found by delaying the project, it certainly won't be found by going ahead and approving it. Further discussion followed with Councilman Headrick expressing further concern over borrowing $2.5 million and not having a firm commitment, or indeed any commitment, from the public sector. Councilman Williams stated that as he understood it, if the Council approves this, it goes back to Transit Board for concurrence on the solution, then the design would move forward. Mr. DiGuilio reminded the Council that at the Transit Board's direction, Merrill + Pardini were instructed to continue moving forward with the design to July 21, 2003, and that no other work would be authorized beyond that date. That gives the City an opportunity to put its financial plan together for the Board to look at. It was the goal of the Transit Board to not delay the project, even though they had the same concerns discussed by the Council this evening. Manager Quiun stated that he planned to attend the meeting of the Transit Board on July 21, 2003, and present to them and the Council a business plan which lists anticipated revenue yields from various sources to generate the funds needed to fmance debt service for construction bonding, which is estimated to be about $275,000 a year. Discussion continued as whether or not it would be prudent to postpone a decision on this issue. Councilmember Rogers again reminded the Council that the total costs must be known, but those costs cannot be determined until the full design is completed. -7- CITY COUNCIL MEETING July 1, 2003 Amendment No. 5 to Consultant Agreement, Port Angeles International Gateway (Cont'd) Mr. DiGuilio stated that coincidentally, the work that Merritt + Pardini will have completed by July 21 will provide the information, or be very close to the information, Council is seeking. Councilman Headrick stated the other issue of concern is how there can be no net loss parking and generate more revenue with the same parl(mg space that the City has currently. Economic Director Smith pointed out that publicly owned property is being used to generate a great deal of parking revenue in downtown, but it's not necessarily benefitting the public propen':y owner, and that's the difference. The proposal is to try and channel some of those revenues to benefit the public, not a single downtown business. Federal funds are involved, therefore federally prescribed practices dealing with the acquisition of privately owned property as well as the relocation of business must be followed. Councilman Headrick pointed out that the land acquisition cost is an unknown figure. Mr. Smith stated that it is subject to current negotiations, but it's kind of like going down the river ofnn return. The City is past the point of no return, but we have a very good project and we have a solution that all of the parmers have prescribed to. He pointed out that the governments involved are putting everything that they have back into designing and building the solution and many of the private sector partners are doing that as well. This includes the Downtown Association, which is prepared to recommend an increase to the PBIA. There are some holdouts that are still negotiating, but that's the few businesses, not the many. Mr. Smith went on to remind the Council that six years ago when the Downtown Forward Plan was adopted, there was no money. Today an $18 million investment in downtown can be seen. A plan was adopted that was based on a parmership and on faith. Mr. Smith thought this could happen again with the downtown transit center and gateway project. This is a very responsible discussion to be having. All involved entities need to come up with the solution, not only for the concept but for the design and the funding. We're all in this together and we should go forward with what's best for the community at large and the solution design does that. Mayor Wiggins asked Councilman Headrick what might be learned in the interim that will salve his concerns. He replied that it might be learned if the private sector is interested in making a financial commitment and settlement may be reached with property owners. He reiterated that he is in favor of the program, but concerned about getting locked into a situation where no matter which way we go, we're wrong. He agreed that there have been other projects downtown, but didn't know whether or not the City had been expected to come up with supplemental funding to the degree that's being requested in this case. The other projects could be done a little at a time, but in this case ifa lid is going to be placed on the property down there, the hole is going to have to be dig first and that's going to be a big expense. Once a hole is dug and the lid placed, you may be doing it in phases, but you're not going to have what you want until you come up with all the money. After further limited discussion, Councilman Headrick moved to table the motion until the facts of the costs are in and Council has had more time to go back to the private sector and determine their interest is in this project. Mayor Wiggins seconded the motion. Councilman Williams spoke in opposition to the motion. He felt the City was at a juncture where it was necessary to continue to move forward. He acknowledged that there were some very delicate negotiations going on, but other revenue options were being pursued. He felt stopping at this point would send a wrong signal and further, tabling the motion would stop the authorization of the additional fee that would carry -8- Amendment No. 5 to Consultant Agreement, Port Angeles International Gateway (Cont'd) ADJOURN TO EXECUTIVE SESSION: CIIX COUNCIL MEETING July 1, 2003 the project up to July 2I, 2003. At Council's request, Mr. DiGuilio clarified that Transit is spending money that the City has not concurred with. According to the records supplied by Mr. Kenworthy, the amount authorized to be spent will be about $20,000. Mayor Wiggins asked if the City is obligated for part of this expense and Mr. DiGuilio stated not unless the contract amendment is passed. He explained that Transit has authorized the work, as it is the lead agency in this project. The Board did not believe there would be a hesitancy by the Council, so the work was authorized through July 21, 2003, when a financial plan would be reviewed. Councilman Williams again urged the Council to approve this amendment, stating the brakes can be applied at the July 21 Transit Board meeting if satisfactory answers have not been obtained. Councilman Braun agreed with Councilman Williams in opposing the motion to table, and felt it imprudent to stop the project for the lack of this funding. Councilman Headrick again stated he was not opposed to the program or the project as it's laid out. He is concerned about funding and getting others involved. He reminded the Council that the City's financial situation is not getting any better. Every year it's getting worse and a year or two from now the question is going to be how to pay off this project. He stated he has every reason to believe that the cost for the acquisition of the property is going to be a lot more than budgeted and said of the $2.1 million, $1.5 million is the City's money. Manager Quinn stated there were two appraisals on the property and there are guidelines dealing with FTA regulations, so these estimates are based upon that knowledge. There is a possibility that they can go up or down, but it is a better situation than the City has been faced with on other projects with property acquisition because of the appraisals and guidelines. Mayor Wiggins suggested holding a special meeting prior to the meeting of the Transit Board to further discuss the issue in order to gain unanimity with it. Councilman Headrick asked if spending limits were reached and the seller declined the final offer, what would be Transit's recourse. Mr. DiGuilio stated there are tentative agreements with two of the property owners. The remaining two property owners are being very difficult, but staff is quickly moving toward resolution. Councilman Headrick asked if condemnation might be considered and Mr. DiGuilio said yes. Councilmember Erickson stated that it was her tmderstanding condemnation would not be used. If that has changed, it raises a question about the funding. Councilman Headrick asked if the maximum amount of money authorized under the roles of the grants is offered, and the property owner says no, what happens then. Mr. DiGuilio stated he was willing to share this information with the Council, but was not comfortable discussing this in open session. Councilman Headrick again expressed his concerns over funding shortfalls, especially as they pertained to property acquisition. Councilman Williams asked if it would be appropriate to adjourn to an Executive Session so that Mr. DiGuilio could answer some of these questions, because they are executive session type questions. Attorney Knutson advised the Council that adjourning to Executive Session to discuss matters of real estate was permissible. The Council adjourned to Executive Session at 7:40 p.m. to discuss the acquisition of real estate for approximately 20 minutes. ,15 -9- CITY COUNCIL MEETING July 1, 2003 RETURN TO OPEN SESSION: Amendment No. 5 to Consultant Agreement, Port Angeles International Gateway (Cont'd) CONSENT AGENDA: CITY COUNCIL COMMITTEE REPORTS & CALENDAR: The Council returned to Open Session at 8:00 p.m. Mayor Wiggins reminded the Council that there was a motion on the floor to table and asked Councilman Headrick for clarification regarding the timeframe. Councilman Headrick responded just until the next meeting. There being no further discussion, a vote was taken on the motion to table, which failed 2 - 5 with Mayor Wiggins and Councilman Iteadrick voting in support and Councilmembers Braun, Campbell, Erickson, Rogers, and Williams voting in opposition. After clarification of the motion, a vote was taken on the motion to approve the amendment which carried by a vote of 6 to 1, with Mayor Wiggins and Councilmembers Braun, Campbell, Erickson, Rogers and Williams voting in support and Councilman Headrick voting in opposition. Councilman Braun moved to accept the Consent Agenda, to include: 1) City Council Minutes - June 16, 2003; 2) Expenditure Report - June 20, 2003 - $453,345.90; 3) Electronic Payments - June 20, 2003 - $142,104.00; and 4) Accept Completion of Magna Drive Installation. Councilman Williams seconded the motion, which carried unanimously. Councilman Headrick reported on his attendance at the Association of Washington Cities (AWC) Conference in Spokane, which he found to be very informative. Councilman Braun met with Parks & Recreation Director Connelly, Manager Quinn, and Stan Harris, a member of the sports facility committee, to discuss consultant services that would be necessary in regards to planning and designing a sports facility. He also attended a Real Estate Committee meeting. Councilmember Rogers, along with Councilmen Campbell and Williams and Economic Development Director Smith attended the Clallam County Economic Development Council (EDC) retreat. She informed the Council that the proposal supported by the Council at its last meeting regarding the Northwest Area Foundation, has not yet been sent. Consent has been reached on the proposal, and it will be submitted soon. Councilmember Rogers also participated in a Seattle Computer Source magazine interview, where she was able to tout the City's program for telecommunications. This issue will be available in August. Councilman Williams attended a Port Angeles Forward meeting, where a list of projects were prioritized. The top project was the downtown conference center. He also ai~ended the Housing Authority groundbreaking for the self-help con~munity, which will see 20 new homes built as a result of sweat equity. Mayor Wiggins, at the urging ofArla l-Iolzschuh of the Downtown Association, visited the downtown stores, which was very interesting as it gave him the opportunity to see what effort is still needed to improve the downtown in small ways such as clean up and moss removal. Mayor Wiggins also attended a going away function for the Counsul General of Canada in Seattle. He felt it was important, as a border city, to continue the ties with the Canadian people and expressed regret that the joint meeting with the Victoria, B. C. Council had been postponed by them. Manager Quinn stated that staff is working on resetting a date. Councilmembers Rogers reminded the Council that the City had received some awards from AWC. Mayor Wiggins informed the Council that the AWC had presented the City of Port Angeles with a Diversity Award, was designated a Wellness City, and received a runner-up award for Municipal Achievement for its fiber optics program. Councilmember Ro~g~s suggested a press release be sent out regarding this. ~ 10- CITY COUNCIL COMMITTEE REPORTS & CALENDAR: (Cont'd) ORDINANCES NOT REQUIRING PUBLIC HEARINGS: RESOLUTIONS: Resolution in Support of 1/10th of 1% County-wide Sales Tax for Emergency Communications Services Resolution No. 7-03 CITY COUNCIL MEETING July 1, 2003 Councilmember Rogers announced that a photo shoot had been completed for the Multi-Cultural Task Force poster. Regarding the Council's Calendar, Councilman Williams pointed out that there is a special Gateway meeting on Thursday, July 10, 2003, at 8:15 a.m. None. Resolution in Support of l/lOth of 1% County-wide Sales Tax for Emergency Communications Services: Police Chief Riepe stated that as a member of the Law and Justice Council, Councilman Headdck spent a lot of time on this issue, and it has also been presented to the Public Safety Committee, on which Mayor Wiggins and Councilmen Braun and Headrick sit. Chief Riepe informed the Council that this is a tremendous opportunity for the City to dedicate a revenue source for the emergency dispatch center and urged their support of this Resolution. Chief Pdepe then deferred to Naomi Wu, Communications Manager, who thanked the Council for the opportunity to address this issue. Ms. Wu stated that while she understood that this was an added tax, which is very unpopular, however, there are critical issues to be dealt with and no revenue in sight. Ms. Wu went on to summarize the ways this revenue could be utilized, which included the replacement of a very antiquated radio system. Also, passing this new tax for emergency services would ease the financial burden on the user agencies. Councilman Campbell agreed that this would not be a very popular issue and asked how the public would be informed of the necessity of considering this increase. Ms. Wu stated that there will be an attempt to form a "grass roots" movement. Some suggestions included involving the Volunteer Fire Fighters and speaking to service groups. Currently, an attempt is being made to gamer the support of the Fire Commissioners and the support of the City Councils of Sequim, Forks and Port Angeles just to get the measure on the ballot. Staff is working on a campaign strategy to get the information out to the voters. Councilman Williams clarified that the govemment entities will not be conducting the campaigns to educate the public on this matter, but they will be conducted by private citizens. Discussion followed. At Councilmember Rogers' request Councilman Headrick explained that the projected revenue from this tax increase would be about $250,000, which would go directly into the Emergency Communications Fund. He stated that the Criminal Justice Committee debated whether to back emergency communications funding or juvenile justice and corrections facilities. It was felt that this measure had a better chance, as juvenile justice had already failed in previous attempts. Manager Quinn stated that it has been a lot of work to get the agencies together to agree to a 9-1-1 proposal as opposed to some other. He felt staff should compile information for the public, describing how this money would be utilized. Manager Quinn stated voter issues should not be used to supplement existing funds, they should be used to enhance improvements for the public. Therefore, these funds should be used to improve service to the public. Councilman Williams described the 9-1 - 1 call back system, which could be purchased with these monies and utilized during an emergency situation. CITY COUNCIL MEETING July 1, 2003 RESOLUTIONS: (Cout'd) Resolution in Support of 1/10th of 1% County-wide Sales Tax for Emergency Communications Services Resolution No. 7-03 (Cout'd) OTHER CONSIDERATIONS: Watershed Plan Report Permit for Fish & Wildlife Community Telecommunications Planning Act of 2003 Rain Storm Update ADJOURN TO EXECUTIVE SESSION: Mayor Wiggins read the Resolution by title, entitled. RESOLUTION NO. 7-03 A RESOLUTION of the City Council of the City of Port Angeles, Washington, declaring support for placing a countywide 1/10th of 1 percent sales tax proposition on the ballot to provide consistent funding for emergency communications services. Councilman Braun moved to pass the Resolution as read by title. Councilman Williams seconded the motion, which carried unanimously. 1. Watershed Plan Report Director of Community Development Collins explained that the only action is to agree on a meeting time and whether it should include the whole Council or an appointed Committee. Councilman Campbell strongly suggested the whole Council participate in the meeting. The meeting was set for Tuesday, July 15, 2003, at 4:00 p.m. 2. Permit for Fish & Wildlife to Access Ennis Street Culvert Mayor Wiggins explained that the Department of Fish & Wildlife was requesting to cross city property to access the culvert in order to perform rehabilitation work on it. Councilmember Erlckson moved to grant the Department of Fish & Wildlife access to the Ennis Street culvert. Councilman Braun seconded the motion, which carried unanimously. 3. CommuniC), Telecommunications Planning Act of 2003 Councilmember Erickson stated that this is the second year in a row that this Act is being considered by the House and the Senate. This Act would allow funding to be put in place for smallmml, dependent communities to implement a telecommunication strategy and plan. With the success of the City's Telecommunications Plan, Councilman Rogers asked to work with Economic Development Smith to draft a letter to the congressional delegations supporting both the House Bill and the Senate Bill. She felt this would show the leadership by the City of Port Angeles. 4. Rain Storm Update Councilman Williams stated that the previous day's rain came down at a rate of about one-half inch in twenty minutes. He asked the Directors of Community Development and Public Works & Utilities to update the Council on the storm's impact, as he had noticed some catch basin problems while driving around, and wondered if a stormwater utility might be necessaD,. Director Cutler stated there was a significant rain event and the capacity of the storm water system was exceeded as a consequence. A number of buildings were flooded and several homes and businesses experienced back up problems. There were no upsets at the Wastewater Treatment Plant. The catch basins and culverts were cleaned out several months ago and they will be cleaned again, which will take two employees about a month to accomplish. This will be a high priority, which means some other street projects may not get done. Discussion ensued and Director Cutler responded to questions and provided clarification to the Council regarding storm water issues. The meeting convened to Executive Session at 8:50 to discuss a matter of potential litigation and labor.ne, gotiations for approximately one and one-half hours. - 12- RETURN TO OPEN SESSION: ADJOURNMENT: CITY COUNCIL MEETING July 1, 2O03 The meeting returned to open session at 10:40 p.m. The meeting adjourned at 10:40 p.m. Glenn Wiggins, Mayor Becky J. Upton, City Clerk - 13- City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Date: 7/8/03 Vendor BAILEY'S BIRD-X INC CHIEF SUPPLY INC CLALLAM CNTY TREASURER COLLEGIATE PACIFIC LYNN PEAVEY COMPANY MCLOUGHLIN & EARDLEY INC JENNIFER HU3-FO JERRY ALLEN SAFEWAY INC SHARON PARKHURST OAKSTONE LEGAL/BUS PUBLISHING QUILL CORPORATION WA STATE PATROL - WASIS WASHINGTON STATE TREASURER ZOMAR PRODUCTIONS INC ADVANCED TRAVEL ALBERTSONS INC Legislative ADVANCED TRAVEL AT&T BUSINESS SERVICE JACKSON'S SIGNS QWEST TELECOM LABS INC Description MASS TRANS,ACCES& PARTS FENCING Batteries CVCA Remittance-May Account Number 001-0000-237.00-00 001-0000-237.00-00 001-0000-237.00-00 001-0000-229.40-00 PRODUCTION&MANUFACTURING 001-0000-237.00-00 Evidence supplies Evidence supplies Gun Iock-Sirennet.com Gun Iock-Sirennet.com Rfd Deposit Rfd Deposit Rfd DRA 95-01 # 03-108 Rfd key deposit Public Emp Law Rpt-1 yr Pens Pens Office supplies Tapes Mini chests Partition folders,markers Partition folders Batteries Cartridges3abels Brackets Hardboard,tapes,steno pad Criminal history-Cochran Criminal history-Szydlek Criminal history-Gray Revenue remittance-May Revenue remittance-May Safety videotapes Spokane conf-Wigggins Council refreshments Mayor & Council Legislative Spokane conf-Quinn 06-13 AT&T 0172134468001 DP 'Welcome To PA' sign 06-14 a/c 3604570411199 Maint agreement-July 51 Invoice Amount -6.47 -36.49 -16.40 293.09 -52.82 001-0000-237.00-00 -20.75 001-0000-237.00-00 -13.73 001-0000-237.00-00 -17.43 001-0000-237.00-00 17.43 001-0000-239.10-00 50.00 001-0000-239.10-00 150.00 001-0000-239.20-00 5,825.46 001-0000-239.10-00 50.00 001-0000-237.00-00 -13.04 001-0000-237.00-00 -2.81 001-0000-237.00-00 -0.82 001-0000-237.00-00 -14.04 001-0000-237.00-00 -0.68 001-0000-237.00-00 -8.34 001-0000-237.00-00 -12.96 001-0000-237.00-00 6.23 001-0000-237.00-00 -8.26 001-0000-237.00-00 -12.14 001-0000-237.00-00 -13.03 001-0000-237.00-00 -4.65 001-0000-229.50-00 24.00 001-0000-229.50-00 24.00 001-0000-229.50-00 24.00 001-0000-229.10-00 189.00 001~0000-229.30-00 12,932.52 001-0000-237.00-00 ~8.12 Division Totah $19,322.75 Depa~mentTotal: $19,322.75 001-1160-511.43-10 254.88 001-1160-511.31-01 28.42 Division Totah $283.30 Depa~mentTotah $283.30 001-1210-513.43-10 213.77 001-1210-513.42~10 54.17 001-1210-513.41-50 541.00 001-1210-513.42-10 92.92 001-1210-513.42-10 30.94 Page 1 Date: 7~8~03 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Vendor VERIZON WIRELESS - BELLEVUE City Manager Department ADVANCED TRAVEL FLEX-PLAN SERVICES INC OAKSTONE LEGAL/BUS PUBLISHING PUBLIC SAFETY TESTING QWEST TELECOM LABS INC City Manager Department QWEST TELECOM LABS INC City Manager Department PENINSULA INTL RELATIONS ASSN City Manager Dept ADVANCED TRAVEL QWEST TELECOM LABS INC Finance Department QWEST TELECOM LABS INC Finance Department DATABAR INCORPORATED EQUIFAX QWEST TELECOM LABS INC Finance Department DIVERSIFIED RESOURCE CENTER POSTMASTER RICOH BUSINESS SYSTEMS RICOH BUSINESS SYSTEMS INC XEROX CORPORATION Finance Department ADVANCED TRAVEL Description 06-15 a/c 1032585845 City Manager Office PRIMA Conf Reno-Coons Monthly processing-June Public Emp Law Rpt-1 yr Quarterly fees,testing 06-14 a/c 3604570411199 Maint agreement-July Human Resources 06-14 a/c 3604570411199 Maint agreement-July City Clerk City Manager Department 2nd Qtr contract pit Community Service City Manager Dept PSFAO mtg-Ziomkowski 06-14 a/c 3604570411199 Maint agreement-July Finance Administration 06-14 a/c 3604570411199 Maint agreement-July Accounting 2428 Statements 1960 Statements Credit reports 06-14 a/c 3604570411199 Maint agreement-July Customer Service Copy Center svcs-June Replenish 'Postage Due' July Lease Copier supplies Color copies B&W Copies DC4440AC lease - May DC490SLC lease - May WCP416C3 lease - May Reprographics Finance Department WSAMA Conf-Dickson LEXISNEXIS MAlq'HEW BENDER & CO IN(WA Supreme Ct Rpts V 146 52 Account Number Invoice Amount 001-1210-513.42-10 16.57 Division Total: $949.37 001-1220-516.43-10 563.32 001-1220-516.41-50 121.30 001-1220-516.49-01 172.04 001-1220-516.41-50 210.00 001-1220-516.42-10 92.92 001-1220-516.42-10 30.94 Division Total: $t ,190.52 001-1230-514.42-10 46.46 001-1230-514.42-10 15.47 Division Total: $61.93 Department Total: $2,201.82 001-1390-519.49-72 500.00 Division Total: $500.00 Department Total: $500.00 001-2010-514.43-10 100.20 001-2010-514.42-10 92.92 001-2010-514.42-10 30.94 Division Total: $224.06 001-2023-514.42-10 116.15 001-2023-514.42-10 38.68 Division Total: $154.83 001-2025-514.41-50 1,313.26 001-2025-514.41-50 1,060.12 001-2025-514.31-01 28.10 001-2025-514.42-10 278.75 001-2025-514.42-10 92.83 Division Total: $2,773.06 001-2080-514.41-50 814.00 001-2080-514.42-10 200,00 001-2080-514.45-30 632.13 001-2080-514.45-30 881 001-2080-514.45-30 326.16 001-2080-514.45-30 119.16 001-2080-514.45-30 641.65 001-2080-514.45-30 2,558.54 001-2080-514.45-30 98.06 Division Total: $5,398.51 Department Total: $8,550.46 001-3010-515.43-10 603.76 001-3010-5'15.31-01 25.26 Page 2 Date: 7/8/03 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Vendor QWEST TELECOM LABS INC WSAMA-WA ASSN OF MUNCPL A'FI'NYS XEROX CORPORATION Attorney CHINOOK PHARMACY CITY OF FORKS CLALLAM CNTY DEPT OF HEALTH FORKS COMMUNITY HOSPITAL Attorney BAUMANN ATI-YAT LAW, MARK CLALLAM JEFFERSON PUBLIC DFNDR Description 06-14 a/c 3604570411199 Maint agreement-July Member Dues pe 06-30-04 DC220SLX lease pe 05-30 Attorney Office Prescription Prescription Inmate care-May Inmate medical chgs Medical services Jail Contributions Prof svcs pe 06-19 Public Defender - July INSTITUTE FOR PARALEGAL EDUCATION Trial Prep-Paralegals-Kat QUILL CORPORATION Partition folders,markers XEROX CORPORATION Attorney ADVANCED TRAVEL GRAY, STEVE QWEST TELECOM LABS INC Community Developmt Dept AT&T WIRELESS SERVICES XEROX CORPORATION Community Developmt Dept ADVANCED TRAVEL AT&T WIRELESS SERVICES QWEST RADIOSHACK ACCOUNTS RECEIVABLE TELECOM LABS INC Police Department ADVANCED TRAVEL LYNN PEAVEY COMPANY JESSE WINFIELD QUILL CORPORATION QWEST TELECOM LABS INC Partition folders DC220SLX lease pe 05-30 Prosecution Attorney RTPO mtg-Collins Review Wetlands Ordinance 06-14 a/c 3604570411199 Maint agreement-July Planning 06-14 AT&T a/c 49079080 DC214S 03-01 to 05-30 DC420SX lease pe 05-30 Building Community Developmt Dept Kitsap Cnty S.O.-Zappey 06-14 a/c 49655020 06-14 a/c 3604570411199 Speakers Maint agreement-July Administration Crime Lab-Ensor Training Yakima-Lowell Evidence supplies Clothing allowance Pens 06-14 a/c 3604570411199 Maint agreement-July 53 Account Number Invoice Amount 001-3010-515.42-10 162.61 001-3010-515.42-10 54.15 001-3010-515.49-01 40.00 001-3010-515.45-30 237.01 Division Total: $'1 jI22.79 001-3012-597.50-99 9.94 001-3012-597.50-99 28.25 001-3012-597.50-99 3,527.88 001-3012-597.50-99 2,492.74 001-3012-597.50-99 292.75 Division Total: $6,351.56 001-3021-515.50-90 316.35 001-3021-515.41-50 2,750.00 001-3021-515.43-10 229.00 001-3021-515.31-01 170.91 001-3021-515.31-01 -82.21 001-3021-515.45-30 553.03 Division Total: $3,937.08 Department Total: $1 ~1,41 t .43 001-4010-558.43-10 9.50 001-4010-558.41-50 240.00 001-4010-558.42-10 92.92 001-4010-558.42-10 30.94 Division Total: $373.36 001-4020-524.42-10 24.94 001-4020-524.45-30 61.68 001-4020-524.45-30 807.32 Division Total: $893.94 Department Total: $1,267.30 001-5010-521.43-10 38.00 001-5010-521.42-10 16.26 001-5010-521.42-10 162.61 001-5010-521.31-60 16.22 001-5010~521.42-10 54.15 Division Total: $287.24 001-5021-521.43-10 15.20 001-5021-521.43-10 312.84 001-5021-521.31 -01 181.13 001-5021-521.20-80 177.85 001-5021-521.31-01 36.99 001-5021-521.42-10 23.23 001-5021-521.42-10 7.74 Page 3 Date: 7/8/03 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Vendor Police Department ADVANCED TRAVEL BLUMENTHAL UNIFORMS & EQUIP BRODSKY'S UNIFORMS LYNN PEAVEY COMPANY MCLOUGHLIN & EARDLEY INC PEN PRINT INC QUILL CORPORATION Police Department CHIEF SUPPLY INC GALLS INCORPORATED VANESSA SHEARER SAN DIEGO POLICE EQUIP CO Pofice Department QUILL CORPORATION QWEST TELECOM LABS INC Police Department AT&T WIRELESS SERVICES ROB GUNN PORT ANGELES FIRE DEPARTMENT QWEST TELECOM LABS INC XEROX CORPORATION Fire Department DARLEY & CO, W S QWEST SEAWESTERN INC TELECOM LABS INC Fire Department AT&T WIRELESS SERVICES Description Investigation Basic Academy-Arands PT Testing Burien-Arand Tactical training-Coyle Rainjacket-Arand,holder Shirt,emblems-Baertschige 6oots,gloves-Arand Belt-Bergeron Evidence supplies Gun Iock-Sirennet.com Gun lock-Sirennet.com Advice of Rights pads Pens Office supplies Batteries Brackets Patrol Batteries Radio case Reimb driving class Conversion kits Reserves & Volunteers Tapes Mini chests Cartridges,labels 06-14 a/c 3604570411199 06-20 a/c 206z200017790 Maint agreement-July Records Police Department 06-02 AT&T a/c 46898102 Reimb Breakfast mtg exp Business lunches 06-14 a/c 3604570411199 Maint agreement-July DC220SS lease pe 05-30 Administration Portable pump 06-14 a/c 3604570411199 Adjusting strap Maint agreement-July Fire Supression 06-02 AT&T a/c 43736~65, Account Number Invoice Amount Division Total: $754.98 001-5022-521.43-10 72.00 001-5022-521.43-10 121.45 001-5022-521.43-10 292.20 001-5022-521.20-80 108.17 001-5022-521.20-80 134.65 001-5022-52t.20-80 195.73 001-5022-521.20-80 25.94 001-5022-521.31-01 273.70 001-5022-521.31 -80 229.93 001-5022-521.31 -80 -229.93 001-5022-521.31 -01 140.66 001-5022-521.31 -01 10.78 001-5022-521.31 -01 185.25 001-5022-521.31 -01 108.90 001.6022-521.31 -01 171.87 Division Total: $1,841.30 001-5026-521,31-99 216.37 001-5026-521.35-01 51.91 001-5026-521.43-10 10.00 001-5026-521.35-01 667,91 Division Total: $946.19 001-5029-521.31 -01 8.90 001-5029-521.31-01 110.02 001-5029-521.31-01 160.11 001-5029-521.42-10 116.15 001-5029-521.42-10 261.45 001-5029-521.42-10 38.68 Division Total: $695.31 Department Total: $4,525.02 001-6010-522.42-10 19.50 001-6010-522.31-01 67.59 001-6010-522.31-01 45.51 001-6010-522.42-10 116.15 001-6010-522.42-10 38.68 001-6010-522.45-30 442.43 Division Total: $729.86 001-6020-594.64-10 5,316.53 001-6020-522.42-10 69,69 001-6020-522.35-01 47.07 001-6020-522.42-10 23.21 Division Total: $5,456.50 001-6021-522.42-10 7.98 Page 4 Date: 7/8/03 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Vendor Fire Department ADVANCED TRAVEL AT&T WIRELESS SERVICES CLALLAM CNTY EMS GALLS INCORPORATED MOROZ, JAMES QWEST RADIOSHACK ACCOUNTS RECEIVABLE SYSTEMS DESIGN TELECOM LABS INC Fire Department AT&T W~RELESS SERVICES N C MACHINERY CO NORTHWEST NO BURN INC QWEST TELECOM LABS INC Fire Department AT&T WIRELESS SERVICES Fire Department ALL WEATHER HEATING & COOLING FERRELLGAS INC PORT ANGELES FIRE DEPARTMENT Fire Department ADVANCED TRAVEL AMERICAN PUBLIC WORKS ASSN QWEST TELECOM LABS INC WASHINGTON (DIS), STATE OF XEROX CORPORATION ZEE MEDICAL SERVICE CO Public Works-Gen Fnd MAYBEE'S DELI QWEST RICOH BUSINESS SYSTEMS TELECOM LABS INC XEROX CORPORATION Description Fire Volunteers ACLS class-Gunn 06-02 AT&T a/c 47951801 Medic 1 - July Medic bags Teach First Aid 06/23,26 06-14 a/c 3604570411199 Battery clips Ambutance billing svcs Maint agreement-July Medic I 06-02 AT&T a/c 45598455 Sales tax-thermal shields Fabric guard 06-14 a/c 3604570411199 Maint agreement-July Fire Prevention 06-02 AT&T a/c 47190061 Fire Training Repair air conditioner Repair air conditioner Propane Petty cash-trash bags Facilities Maintenance Fire Department APWA Lunch-Cutler,Partch APWA mtg-Kenworthy Workshops-Mahlum VWV Hydrology-Sperr POSITION AD FOR FLEET MAN 06-14 a/c 3604570411199 Maint agreement-July NNV license activations DC46.0SLC lease pe 05-30 Administration Public Works-Gen Fnd Park tour dinner 06-14 a/c 3604570411199 July Lease Maint agreement-July DC220SS lease pe 05-30 55 Account Number Invoice Amount Division Total: $7.98 001-6025-526.43-10 374.72 001-6025-526.42-10 62.86 001-6025-526.41-50 600.00 001-6025-526.31-01 98.44 001-6025-526.31-08 320.00 001-6025-526.42-10 23.23 001-6025-526.48-10 2.15 001-6025-626.41-50 984.87 001-6025-526.42-10 7.74 Division Total: $2,474.01 001-6030-522.42-10 20.14 001-6030-522.31-01 328.00 001-6030-522.31-01 58.37 001-6030-522.42-10 23.23 001-6030-522.42-10 7.74 Division Total: $437.48 001-6040-522.42-10 9.52 Division Total: $9.52 001-6050-522.48-10 466.11 001-6050-522.48-10 185.02 001-6050-522.47-10 353.19 001-6050-522.31-01 5.94 Division Total: $'1,0t0.26 Department Total: $10,125.81 001-7010-532.43-10 14.40 001-7010-532.43-10 63.50 001-7010-532.43-10 97.50 001-7010-532.43-10 19.00 001-7010-532.44-10 230.00 001-7010-532.42-10 650.38 001-7010-532.42-10 216.56 001-7010-532.45-30 2,800.00 001-7010~532.45-30 2,380.84 001-7010-532.31-01 38.30 Division Total: $6,510.48 Department Total: $6,510.48 001-8010-574.31-01 53.02 001-8010-574.42-10 69.69 001-8010-574.45-30 256.25 001-8010-574.42-10 23.21 001-8010-574.45-30 420.75 Page 5 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Da~:7~3 Vendor Parks & Recreation ADVANCED TRAVEL QWEST TELECOM LABS INC Parks & Recreation DEPT OF LABOR & INDUSTRIES GEORGE YOUNT QWEST TELECOM LABS INC XEROX CORPORATION Parks & Recreation ADVANCED TRAVEL QWEST TELECOM LABS INC Parks & Recreation ANGELES COMMUNICATIONS INC MA3-rHEWS INTERNATIONAL QWEST QWEST DEX THE DIRECTORY SOURCE TELECOM LABS INC Parks & Recreation ACTION POWER EQUIPMENT BAILE¥S COLE INDUSTRIAL INC COLLEG~TE PACIFIC FAMILIAN NORTHWEST INC JOHNSTONE SUPPLYINC METROCALL' OLYMPIC SEWER & DRAIN CLEANING QWEST TELECOM LABS iNC Parks & Recreation Description Administration Conference-Bellamente 06-14 a/c 3604570411199 Maint agreement-July Recreation Renew Conveyance permit Reimburse rental fee 06-14 a/c 3604570411199 06-14 a/c 3604577004947 Maint agreement-July DC220SS lease pe 05-30 Senior Center Aquatic W/S-Reifenstahl 08-14 a/c 3604570411199 06-14 a/c 3604579958503 06-14 a/c 3604570241950 Maint agreement-July William Shore Pool COMMUNICATIONS/MEDIA SERV BRICKS & CLAY PRODUCTS 06-14 a/c 3604570411199 COMMUNICATIONS/MEDIA SERV Maint agreement-July Ocean View Cemetery EQUIP MAINT & REPAIR SERV MASS TRANS,ACCES& PARTS BLDG CONSTRUC. SERVICES- Account Number Division Totah 001-8011-574.43-10 001-8011-574.42-10 001-8011-574.42-10 Division Totah 001-8012-555.45-30 001-8012-555.45-30 001-8012-555.42-10 001-8012-555.42-10 001-8012-555.42-10 001-8012-555.45-30 Division Total: 001-8020-576.43-10 00%8020-576.42-10 001-8020-576.42-10 001-8020-576.42-10 001-8020-576.42-10 Division Totah 001-8050-536.31-01 001-8050-536.34-01 001-8050-536.42-10 001-8050-536.44-10 001-8050-536.42-10 Division Totah 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 PRODUCTION&MANUFACTURING 001-8080-576.31-20 PIPE FITTINGS PLUMBING EQUIP FIXT,SUPP PIPE AND TUBING PIPE FITTINGS PLUMBING EQUIP FIXT,SUPP PIPE FITTINGS PLUMBING EQUIP FI×T,SUPP EQUIP MAINT & REPAIR SERV COMMUNICATIONS/MEDIA SERV Pier urinal cleaning 06-14 a/c 3604570411199 06-14 a/c 3604572807724 Maint agreement-July Park Facilities Parks & Recrg~on 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.31-20 001-8080-576.42-10 001-8080-576.48-10 001-8080-576.42-10 001-8080-576.42-10 001-8080-576.42-10 Division Total: Depa~mentTotah Invoice Amount $822.92 147.28 46.46 15.47 $209.2t 100.00 50.00 69.69 116.38 23.21 438.85 $798.13 272.42 23.23 57.12 41.08 7.76 $401.61 59.51 97.00 23.23 160.10 7.74 $347.58 123.96 85.32 1,051.67 696.92 355.55 32.60 67.32 260.14 221.81 36.89 43.99 121.22 48.83 95.35 23.23 38.03 7.74 $3,310.57 $5,890.02 Page 6 Date: 7/8/03 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Vendor ALL WEATHER HEATING & COOLING 61RD-X INC CED/CONSOLIDATED ELEC DIST INC DEPT OF LABOR & INDUSTRIES FEDERAL FIRESAFETY INC METROCALL ORKIN EXTERMINATING COMPANY INC RADIOSHACK ACCOUNTS RECEIVABLE Parks & Rec-Maintenance BREWER, DAVID Convention Center RAVENHURST DEVELOPMENTINC Conven~on Center LAB SAFETY SUPPLY INC ADVANCED TRAVEL CED/CONSOLIDATED ELEC DISTINC LAB SAFETY SUPPLYINC QWEST TELECOM LABS INC VERIZON WIRELESS - BELLEVUE ZUMAR INDUSTRIES INC Public Works-Street ADVANCED TRAVEL CLALLAM CNTY ECONOMIC DEV CNCL QWEST TELECOM LABS INC Economic Development Description Replace conditioner colt FENCING ELECTRICAL EQUIP & SUPPLY CONVEYANCE PERMIT HARDWARE,AND ALLIED ITEMS EQUIP MAINT & REPAIR SERV COMMUNICATIONS/MEDIA SERV POISONS:AGRICUL & INDUSTR Ear pads Custodial/Janitorial Svcs Parks & Rec-Maintenance General Fund Contract svcs-July Convention Center PA Parking Hotel/Motel Tax-2nd Half Convention Center Convention Center Fund FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. Gravel Roads-Knox,Money MARKERS, PLAQUES,SIGNS FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. 06-14 a/c 3604570411199 Maint agreement-July 06-06 a/c 10327284608 SIGNS, SIGN MATERIAL METALS,BARS,PLATES,RODS SIGNS, SIGN MATERIAL Street Public Works-Street Street Fund WA Governor's forum-Smith 2nd Qtr 2003 06-14 a/c 3604570411199 Maint agreement-July Economic Develo~ent Account Number Invoice Amount 001-8130-518.48-10 2,207.14 001-8130-518.31-20 481.49 001-8130-518.31-20 41.55 001-8130-518.41-50 53.60 001-8130-518.48-10 54.10 001-8130-518.48-10 114.96 001-8130-518.31-01 97.66 001-8130-518.41-50 54.10 001-8130-518.31-20 4.31 Division Total: $3,108.91 Depa~ment Torah $3,108.91 Fund Totah $73,697.1~ 101-1430-557.49-90 100.00 Division Totah $100.00 101-1431-557.41-50 600.00 Division Totah $600.00 Depa~mentTota~ $700.00 Fund Totah $700.0~ 102-0000-237.00-00 -20.47 102-0000-237.00-00 -8.49 102-0000-237.00-00 -4.58 Division Totah -$33.54 Depa~mentTotal: -$33.54 102-7230-542.43-10 38.00 102-7230-542.31-25 63.57 102-7230-542.31-20 270.04 102-7230-542.31-20 111.99 102-7230-542.31-20 60.33 102-7230-542.42-10 69.69 102-7230-542.42-10 23.21 102-7230-542.42-10 12.53 102-7230-542.31-25 354.47 102-7230-542.31-25 463.08 102-7230-542,31-25 1.301.39 Division Totah $2,768.30 Depa~ment Total: $2,788.30 Fund Total: $2,734.76 103-1511-558.43-10 150.15 103-1511-558.41-50 8,750.00 103-1511-558.42-10 23.23 103-1511-558.42-10 7.74 Division Totah $8,931.12 Page 7 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Date: 7/8/03 Vendor AT&T BUSINESS SERVICE CAPTAIN 'PS CENTURYTEL QUILL CORPORATION QWEST QWEST INTERPRISE AMERICA INC TELECOM LABS INC WA STATE PATROL Pencom ADVANCED TRAVEL WA STATE ASSN OF SENIOR CENTERS Recreation Activities WISHIK, ANTON Recreation Activities JEFF DU'CFON ROB MORRISON Recreation Activities ALBERTSONS INC CAPTAIN T'S LAUREL LANES CORP AMY WARD DWIGHT ADDLEMAN lAN MCCALEB KRIS BIGBIE ROGER SCHULTZ SHAWN SINSKIE Recreation Activities Description Economic Development Economic Development 06-16 a/c 0510317148001 Jacket,crew shirt,emblems 06-06 a/c 3600800120 06-06 a/c 3606452653 06-06 a/c 3603742231 Hardboard,tapes,steno pad 06-14 a/c 3604570411199 06-02 a/c 360Z020380301 06-10 911 Billing Telephone system Maint agreement-July Access user fees Pencom Pencom Pencom Fund WRPA Skills Tukwila Conf reg Bellamente Administration Officiate Adult Soccer Sports Programs Refund Entry fee Refund entry fund Special Events Popsicles-ASP Sweatshirts,screens 46 Games Rfd After School credit Rfd deposit Rfd ASP credit Refund ASP credit Refund ASP credit Rfd ASP credit Youth/Family Programs Recreation Activities Park & Recreation Fund RADIOSHACKACCOUNTS RECEIVABLE Digital recorder Drug Task Force Drug Task Force Drug Task Force Drug Task Force MA~'HEWS INTERNATIONAL INC MARKERS, PLAQUES,,,~J~NS Account Number Invoice Amount Department Total: $8,931.12 Fund Total: $8,931.12 107-5160-528.42-11 85.35 107-5160-528.20-80 133.65 107-5160-528.42-11 255.49 107-5160-528.42-11 83.82 107-5160-528.42-11 96.08 107-5160-52831-01 61.26 107-5160-528.42-10 394.90 107-5160-528.42-11 8,369.27 107-5160-528.42-11 1,075.51 107-5160-594.64-10 262,407.11 107-5160-528.42-10 131.51 107-5160-528.48-10 3,609.51 Division Total: $276,703.46 Department Total: $276,703.46 Fund Total: $276,703.46 174-8210-574.43-10 61.50 174-8210-574.43-10 335.00 Division Total: $396.50 174-8221-574.41-50 75.00 Division Total: $75.00 174-8222-347.60-21 195,00 174-8222-347.60-21 390.00 Division Total: $585.00 174-8224-574.31-01 6.48 174-8224-574.31-01 68.17 174-8224-574.31-01 80.50 174-8224-347.60-23 49.00 174-8224-347.60-23 14.00 174-8224-347.60-23 8.50 174-8224-347.60-23 20.00 174-8224-347.50-23 35.00 174-8224-347.50-23 84.50 Division Total: $366.15 Department Total: $1,422.65 Fund Total: $1,422.65 182-5423-521.31-01 183.93 Division Total: $183.93 Department Total: $183.93 Fund Total: $183.93 186-8576-576.34-01 62.00 Page 8 Date: 718103 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Vendor MAI'THEWS INTERNATIONAL INC... Waterfront Trail CLALLAM TRANSIT SYSTEM Capital Projects-Pub Wks UNITED STATES COAST GUARD Capital Projects-A tiny DANIELLE WiSE JESSICA ANDERSON SAMANTHA ROOK Capital Proj-Parks & Rec WELDING INSPECTION SERVICES Capital Projects-Pub Wks ENERGY OUTLET,THE GENERAL PACIFIC INC AMBIRU, MASARU ARMSTRONG, SHERI BECKER, JOHN BELL, ANN BORGHORST, BRANT BOWER, MIKE BUMGARNER, ANITA BUTLER, ISRAEL COLEMAN, HEATHER & JEREMY CORNELSON, JEROME DECOU, STEVE DRYKE, DENISE HAMMEL, ELIJAH JORDAN, CAROL Description MARKERS, PLAQUES,SIGNS Waterfront Trail Waterfront Trail Waterfront Trail 20% Gateway Project Traffic Signal Renovation ST-Multi-Modal Transp Ctr Capital Projects-Pub Wks Capital Improvement Lease DOT- CG13-4811-72 Property Management Capital Projects-Attny Property Management Fund Rfd deposit Refund deposit Deposit refund Lincoln Park Improvmt Capital Proj-Parks & Rec Lincoln Park Improvement Fabricate UT Ref Standard Ultrasonic testing Welding inspection GF-Carnegie Restoration Capital Projects-Pub Wks GF - Carnegie Library Fnd Solar site selector ELECTRICAL CABLES & WIRES UB CR REFUND-FINALS UB CR REFUND-FINALS UB CR REFUND-FINALS MANUAL DEPOSIT REFUND UB CR REFUND-FINALS UB CR REFUND-FINALS UB CR REFUND-FINALS UB CR REFUND-FINALS UB CR REFUND-FINALS UB CR REFUND-FINALS UB CR REFUND-FINALS MANUAL DEPOSIT REFUND UB CR REFUND-FINALS MANUAL DEPOSIT REFUND 5g Account Number Invoice Amount 186-8576-576.34-01 78.00 Division Total: $140.00 Department Total: $140.00 Fund Total: $140.0(~ 310-7965-595.41-50 5,952.99 310-7965-595.41-50 11,445.69 Division Total: $17,398.68 Department Total: $17,398.68 Fund Total: $17,398.68 314-3920-518.49-50 1,200.00 Division Total: $1,200.00 Department Total: $1,200.00 Fund Total: $1,200.00 316-8982-362.40-12 50.00 316-8982-362.40-12 50.00 316-8982-362.40-12 50.00 Division Total: $160.00 Department Total: $150.00 Fund Total: $150.00 327-7931-594.41-50 780.00 327-7931-594.41-50 322.50 327-7931-594.41-50 625.00 Division Total: $1,727.50 Department Total: $1,727.90 Fund Total: $1,727.50 401-0000-237.00-00 -18.45 401-0000-141.40-00 5,735.91 401-0000-122.10-99 94.77 401-0000-122.10-99 42.99 401-0000-122.10-99 87.36 401-0000-122.10-99 250.00 401-0000-122.10-99 90.84 401-0000-122.10-99 89.37 401-0000-122.10-99 168.82 401-0000-122.10-99 16.21 401-0000-122.10-99 129.63 401-0000-122.10-99 70.14 401-0000-122.10-99 36.70 401-0000-122.10-99 125.00 401-0000-122.10-99 161.18 401-0000-122.10-99 250.00 Page 9 Date: 7/8~03 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Vendor LANDSTEN, ELISABETH MANSO, JACQUELINE MATSUMOTO, NANA MCGUIRE, ANNA OLIVER, JOANN PHILLIPS, GARY POOL, BARBARA PROPERTIES BY LANDMARK SCO'~i', JAMES SHAFFER, ROB SIMPSON, DAN SNYDER, MITCHELL SU, YIQtANG TALLEY, JANA THANEM, TYSON & LISA TUFFLEY, BRAD WINTERFELD, CHERYL PACIFIC METERING INC PUD #1 OF CLALLAM COUNTY QUILL CORPORATION WESCO DISTRIBUTION INC EQUIFAX WASHINGTON (DIS), STATE OF XEROX CORPORATION Public Works. Electric EES CONSULTING INC ENERGY OUTLET,THE Public Works-Electric ADVANCED TRAVEL BUSINESS ANSWERPHONE SERVICE CED/CONSOLIDATED ELEC DIST INC Description UB CR F{EFUND-FINALS UB CR REFUND-FINALS UB CR REFUND-FINALS UB CF{ REFUND-FINALS UB CR REFUND-FINALS UB CF{ REFUND-FINALS UB CF{ F{EFUND-FINALS UB CR REFUND-FINALS UB CE F{EFUND-FINALS UB CR REFUND-FINALS UB CR REFUND-FINALS UB CR REFUND-FINALS UB CF{ REFUND-FINALS UB CF{ F{EFUND-FINALS UB CR REFUND-FINALS UB CF{ REFUND-FINALS UB CF{ REFUND-FINALS METERS METERS,USE TAX Stirrup clamps Toner,pens.supplies Calculator ELECTRICAL EQUIP & SUPPLY FASTENEF{S, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS Credit reports NNV license activations NNV license activations DC220SS lease pe 05-30 Engineering-Electric 2003 WPAG Solar site selector Power Resource Mgmt L&I Hearing-ireland Inspect truck-lrelan~ RCW-WAC Update-Oman July service Electrical parts 60 Account Number Invoice Amount 401-0000-122.10-99 58,60 401-0000-122.10-99 73.56 401-0000-122.10-99 102.13 401-0000-122.10-99 14.36 401-0000-122.10-99 18.75 401-0000-122.10-99 58.58 401-0000-122.10-99 91.13 401-0000-122.10-99 213.22 401-0000-122.10-99 50.26 401-0000-122.10-99 44.07 401-0000-122.10-99 41.62 401-0000-122.10-99 99.36 401-0000-122.10-99 28.97 401-0000-122.10-99 73.74 401-0000-122.10-99 112.24 401-0000-122.10-99 90.40 401-0000-122.10-99 30.20 401-0000-141.40-00 522.01 401-0000-237,00-00 -39.56 401-0000-141.40-00 86.27 401-0000-237.00-00 -11.07 401-0000-237.00-00 -3.28 401-0000-141.40-00 583.04 401-0000-141.40-00 565.76 401-0000-141.40-00 580.56 401-0000-141.40-00 897.73 401-0000-141.40-00 313.34 Division Total: $12,026.46 Department Total: $12,026.46 401-7111-533.41-50 32.32 401-7111-533.31-60 1,418.26 401-7111-533.31-60 2,108.03 401-7111-533.45-30 577.92 Division Total: $4,136.53 401-7120-533.49-01 1,003.71 401-7120-533.35-01 243.45 Division Total: $1,247.16 401-7180-533.43-10 83.00 401-7180-533.43-10 111.85 401-7180-533.43-10 60.00 401-7180-533.48-10 160.00 401-7180-533.31-20 53.40 Page 10 Date: 7/8/03 City of Port Angeles City Council Expenditure Report 4*. From: 6/21/03 To: 7/4/03 Vendor CED/CONSOLIDATED ELEC DIST INC... CENTRAL MOLONEY INC ELSTER ELECTRICITY LLC KNOPP INC METROCALL NORTH COAST ELECTRIC COMPANY NORTHWEST PUBLIC POWER ASSN OESER COMPANY, THE PUD #1 OF CLALLAM COUNTY PUGET SOUND TRANSFER & STORAGE QUILL CORPORATION QWEST RADIOSHACK ACCOUNTS RECEIVABLE REGULATORY COMPLIANCE SERVICES SEARS COMMERCIAL ONE TELECOM LABS INC ZEE MEDICAL SERVICE CO Public Works-Electric DALLY JOURNAL OF COMMERCE TRIAXIS ENGINEERING INC Public Works-Electric FAMILIAN NORTHWEST INC ADVANCED TRAVEL Description Pliers Hacksaw ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Wire Electrical Electrical ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Repair Current Amplifier Card 06-09 a/c 298A13316 ELECTRICAL EQUIP & SUPPLY May Safety training Treated pole plugs 06-13 SR 101 & Euclid 06-18 Golf Course Rd 06-26 Lauridsen Blvd Rod extensions,anchor Shipping-Arnett Ind Toner,pens.supplies Calculator 06-14 a/c 3604570411199 Telephone battery PCB Management support Socket wrench set Maint agreement-July Medical supplies Electric Operations Oil Handling,W/H BIdg Laurel St Switcher Laurel St Feeder Relay WA St Substation WA St Substation Relay Electric Projects Public Works-Electric Electric Utility Fund PIPE FITTINGS AC Pipe W/S-Edgington AC Pipe W/S-Holbrook Account Number Invoice Amount 401-7180-533.35-01 21.69 401-7180-533.35-01 41.25 401-7180-533.48-10 863.70 401-7180-533.48-10 323.30 401-7180-533.48-10 54.10 401-7180-533.48-10 11.31 401-7180-533.48-10 20.45 401-7180-533.34-02 11,055.16 401-7180-533.34-02 3,685.05 401-7180-533.48-10 100.00 401-7180-533.48-10 493.57 401-7180-533.42-10 22.09 401-7180-533.34-02 62.95 401-7180-533.43-10 1,592.76 401-7180-533.48-10 39.25 401-7180-533.33-50 17.33 401-7180-533.33-50 18.53 401-7180-533.33-50 23.88 401-7180-533.48-10 167.01 401-7180-533.42-10 78.91 401-7180-533.31-01 146.08 40%7180-533.31-01 43.21 401-7180-533.42-10 325.21 401-7180-533.42-10 11.89 401-7180-533.48-10 395.00 401-7180-533.35-01 43.27 401-7180-533.42-10 108.30 401-7180-533.31-01 80.01 Division Total: $20,313.51 401-7188-594.65-10 305.25 401-7188-594.41-50 692.00 401-7188-594.41-50 1,436.50 401-7188-594.41-50 1,279.50 401-7188-594.41-50 6,852.50 Division Total: $t0,565.75 Depa~ment Torah $36,262.95 Fund Torah $48,289.4t 402-0000-141.40-00 174.36 Division Total: $174.36 Depa~mentTotal: $174.36 402-7380-534.43-10 162.83 402-7380-534.43-10 147.46 Page 11 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Date: 7/8/03 Vendor ADVANCED TRAVEL... AT&TBUSINESSSERVICE FAMILIAN NORTHWEBTINC HUGHES SUPPLYINC JCFJONES CHEMICALS INC LINCOLN INDUSTRIAL CORP OLYMPIC LAUNDRY & DRY CLEANERS POLLARD CO. INC, JOSEPH G PUD #1 OF CLALLAM COUNTY QWEST TELECOM LABS INC VERIZON WIRELESS - BELLEVUE Public Works-Water NURNBERG SCIENTIFIC ADVANCED TRAVEL FERRELLGAS INC LINCOLN INDUSTRIAL CORP MCLOUGHLIN & EARDLEY INC NURNBERG SCIENTIFIC QWEST TELECOM LABS INC Public Works-Wastewater Description Water Law Seminar-Knutson 06-15 AT&T 0584912554001 SUPPLIES Leak detection survey Leak Detection Survey SUPPLIES Rfd container deposits Steel plates-Elwha Bridge Rags Repair pipe,cable Iocator 06-12 203 Reservoir Rd 06-23 Crown Z Water Rd 06-14 a/c 3604570411199 06-23 a/c 206T411255315 Maint agreement-July 06-15 a/c 1032782476 06-15 a/c 10321617934 Water Public Works-Water Water Fund Water testing supplies Glass ampules Disinfectant PNCWA WW School-Richmond PNCWA School-Williams EPA/WEF conf-Williams Propane Math correction Fluid bottles Fluid bottles Water testing supplies Glass ampules Disinfectant 06-14 a/c 3604570411199 06-08 a/c 3605650365696 06-16 a/c 206T138834702 Maint agreement-July Wastewater Public Works-Wastewater Wastew~r Fund Account Number Invoice Amount 402-7380-534.43-10 438.28 402-7380-534.42-10 33.72 402-7380-534.34-02 1,897.70 402-7380-534.48-10 4,950.00 402-7380-534.48-10 300.00 4o2-7380-534.31-05 2,668.56 402-738o-534.31-05 -1,350.o0 402-7380-594.64-10 5,595.22 402-7380-534.31-20 14,07 402-7380-534.31-20 251.97 402-7380-534.47-10 106.95 402-7380-534.47-10 12.77 402-7380-534.42-10 23.23 402-738o-534.42-10 64.15 4o2-7380-534.42-10 7.74 402-7380-534.42-10 19.79 402-7380-534.42-10 6.44 Division Total: $15,350.88 Depa~ment Total: $15,350.88 Fund Total: $15,525.24 403-0000-237.00-00 -62.17 403-0000-237.00-00 -17.38 403-0000-237.00-00 -16.25 Division Totah -$95.80 Depa~mentTotal: -$95.80 403-7480-535.43-10 307.31 403-7480-535.43-10 314.74 403-7480-535.43-10 423.04 403-7480-535.31-20 50.20 403-7480-594.64-10 4.32 403-7480-535.31-20 79.92 403-7480-535.31-20 -79.92 403-7480-535.31-20 820.34 403-7480-535.31-20 229.27 403-7480.635,31-20 214.33 403-7480-535.42-10 46.46 403-7480-535.42-10 38.03 403-7480-535.42-10 57.42 403-7480-535.42-10 15.47 Division Total: $2,520.93 Depa~ment Total: $2,520.93 Fund Total: $2,425.13 Page 12 Date: 7~8~03 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Vendor MCMASTER-CARR SUPPLY CO NORTHERN TOOL & EQUIPMENT CO ADVANCED TRAVEL AUTOMOTIVE ENVIRONMENTAL SVC DEN-REE PRODUCTIONS MCCRORIE INTERIORS MCMASTER-CARR SUPPLY CO NORTHERN TOOL & EQUIPMENT CO QWEST TELECOM LABS INC Public Works-Solid Waste ALL WEATHER HEATING & COOLING CHRISTINA WILL~AMS DONALD HIGGtNS MIKE LIBERA SHAWN WALKER Public Works-Electric CW NEAL INC WA STATE DEPARTMENT OF HEALTH Public Works. Water BROWN AND CALDWELL GEOTIVITY INC pARAMETRIX INC Public Works-Wastewater PARAMETRIX INC Public Works-Solid Waste Description Trash container casters TV Security camera WORC Board mtg-McCabe Spokane Conf-McCabe Antifreeze processing June advertising Home Show Booth Trash container casters TV Security camera 06-14 a/c 3604570411199 Maint agreement-July Solid Waste Public Works-Solid Waste Solid Waste Fund City rebate-Allen City rebate City rebate City rebate City rebate Conservation Loans Public Works-Electric Conservation Loans/Grants Peabody Hts Cover pmt 1 Fluoride Treatment 03-506 Water Projects Public Works-Water Water Utility ClP PA vvvv Projects-Final Roof Drain pmt 1 CSO Plan pmt 1 Field svcs,data processng LF' Engineering 2003 Wastewater Projects Public Works-Wastewater WasteWater Utility ClP LF Engineering 2003 LF Engineering 2003 LF Engineering 2003 Solid Waste Projects 63 Account Number Invoice Amount 404-0000-237.00-00 -26.05 404-0000-237.00-00 -5.48 Division Total: -$31.63 Department Total: -$31.53 404-7580-537.43-10 103.50 404-7580-537.43-10 573.88 404-7580-537.48-10 30.00 404-7580-537.44-10 250.00 404-7580-537.31-20 82.06 404-7580-537.31-20 343.68 404-7580-537.31-20 72.22 404-7580-537.42-10 116.15 404-7580-537.42-10 38.68 Division Total: $1,610.17 Department Total: $1,610.17 Fund Total: $t ,578.64 421-7121-533.49-86 2,315.00 421-7121-533.49-86 50.00 421-7121-533.49-86 150.00 421-7121-533.49-86 495.00 421-7121-533.49-86 120.00 Division Total: $3,130.00 Department Total: $3,130.00 Fund Total: $3,130.0{] 452-7388-594.65~10 35,997.26 452-7388-594.41-50 904.00 Division Total: $36,901.26 Department Total: $36,901.26 Fund Total: $36,901.26 453-7488-594.41-50 633.36 453-7488-594.41-50 476.58 453-7488-594.41-50 2,073.70 453-7488-594.48-10 4,382.10 453-7488-594.41-50 1,591.59 Division Total: $9,157.33 Department Total: $9,157.33 Fund Total: $9,157.33 454-7588-594.41-50 10,429.50 454-7588-594.41-50 8,763.62 454-7588-594.41-50 888.90 Division Total: $20,082.02 Page 13 Date: 7/8/03 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Vendor MCMASTER-CARR SUPPLY CO PARTSINCORPORATED PUMPTECINC ALPINE AUTO INC COPY CAT GRAPHICS COSTCO CREDIT CARD PMTS GREENTREE COMMUNICATIONS CO lBS INCORPORATED JENNINGS EQUIPMENT INC MCMASTER-CARR SUPPLY CO N C MACHINERY CO PARTS INCORPORATED PUBLIC FLEET MANAGERS ASSN PUMPTEC tNC QWEST RUDDELL AUTO MALL SANFORD ENTERPRISES SOUND FORD TELECOM LABS INC VALLEY FREIGHTLINER INC Public Works-~quip Svcs COSTCO CREDIT CARD PMTS QWEST TELECOM LABS INC Finance Dopartment Description Public Works-Solid Waste Solid Waste Utility CIP EQUIP MAINT & REPAIR SERV Air cylinders,solenoids Cylinder packers,bearings Cam followers Pump motor Seat belt Graphics-#34,#35 Tool chest Dismantle LQ0085 Install equipment #0035 WELDING EQUIPMENT/SUPPLY Kubota mower parts WELDING EQUIPMENT/SUPPLY EQUIP MAINT & REPAIR SERV Block-Slider,setscrew Seat Air cylinders,solenoids Cylinder packers Cylinder packers,bearings Cam followers EQUIPMENT MAINTENANCE Pump motor 06-14 a/c 3604570411199 SUPPLIES Sandblast & P/C 3 Ford Crown Victorias Maint agreement-July Switch,turn signal Turn signal Equipment Services Public Works-Equip Svcs Equipment Services Computer accessories Phone cards 06-14 a/c 3604570411199 Maint agreement-July Information Technologies Account Number Invoice Amount Department Total: $20,082.02 Fund Total: $20,082.02 501-0000-237.00-00 -14.36 501-0000-237.00-00 -19.11 501-0000-237.00-00 -44.59 501-0000-237.00-00 -82.15 501-0000-237,00-00 -15.89 Division Total: -$176.10 Department Total: -$176.10 501-7630-548.34-02 32.46 501-7630-594.64-10 735.76 501-7630-548.35-01 757.39 501-7630-548,48-10 162.30 501-7630-594.64-10 1,173.97 501-7630-548.34-02 302.26 501-7630-548,34-02 469.36 501-7630-548.34-02 170.36 501-7630-548.34-02 19.05 501-7630-548.34-02 23.07 501-7630-548.34-02 1,529.67 501-7630-548.34-02 252.13 501-7630-548.34-02 191.69 501-7630-54834-02 396.69 501-7630-548.34-02 1,083.97 501-7630-548.43-10 250.00 501-7630-548.34-02 209.64 501-7630-548.42-10 23.23 501-7630-548.34-02 13.69 501-7630-548.48-10 102.79 501-7630-594.64-10 70,416.53 501-7630-548.42-10 7.74 501-7630-548.34-02 87.22 501-7630-548.34-02 87.30 Division Total: $78,498.27 Department Total: $78,498.27 Fund Total: $78,322.17 502-2081-518.31-60 551.64 502-2081-518.42-10 43.25 502-2081-518.42-10 69.69 502-2081-518.42-10 23.21 Division Total: $687.79 Page 14 Date: 7~8~03 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Vendor AWC EMPLOYEE BENEFITS TRUST BAILEY, JAMES A BALSER, FRED BISHOP, VIRGIL CAMERON, KENNETH CAMPORINI, RICHARD GROOMS, MICHAEL JOHNSON, DONALD G JOHNSON, HARRY JORISSEN, ROBERT R LIND, DARWIN PETER LINDLEY, JAMES K LOUCKS, JASPER MIESEL, PHIL DOYLE MCGINLEY MORGAN, ROY SWEA~r, JOHNNIE THOMPSON, BRUCE Self Insurance HEALTHCARE MGMT ADMNSTRS INC Self Insurance GATES SERVICE COMPANY, FRANK ZOMAR PRODUCTIONS INC Self Insurance THELMA HE'FRICK Self Insurance BRAUN, GARY CAMPBELL, MALCOLM D EVANS, SIDNEY RYAN, ED Description Finance Department Information Technology July premiums May adJustment billing July premiums July premiums July premiums Medicare premium - July Medicare premium - July Medicare premium - July Medicare premium - July Disability Board-June Medicare premium - July Medicare premium - July Medicare premium - July Medicare premium - July Medicare premium - July Disability Board-June Medicare premium - July Medicare premium - July Medicare premium - July Reimb medical expenses Medicare premium - July Medicare premium - July Medicare premium - July Other Insurance Programs 06-10 Dental claims EFT 06-17 Dental claims EFT 06-24 Dental claims eft Medical Benefits Worker's Comp 3rd Qtr TP^ Safety videotapes Worker's Compensation Claim settlement Comp Liability Self Insurance Self-Insurance Fund Medicare premium - July Medicare premium - July Medicare premium - July Medicare premium - July 65 Account Number Invoice Amount Depa~mentTotah $687.79 Fund Totah $687.79 503-1631-517.46-30 94,262.23 503-1631-517.46-30 477.76 503-1631-517.46-32 1,403.76 503-1631-517.46-34 6,770.05 503-1631-517.46-35 2,274.75 503-1631-517.46-35 58.70 503-1631-517.46-35 45.50 503-1631-517.46-35 94.00 503-1631-517.46-35 85.10 503-1631-517.46-35 102.00 503-1631-517.46-35 50.00 503-1631-517.46-35 54.00 503-t631-517.46-35 58.70 503-1631-517.46-35 58.70 503-1631-517.46~35 58.70 503-1631--517.46-35 57.07 503-1631-517.46-35 54.00 503-1631-517.46-35 85.00 503-1631-517.46-35 46.10 503-1631-517.46-30 35194 503-1631-517.46-35 57.70 503-1631-517.46-35 65.70 503-1631-517.46-35 50.00 Division Total: $106,305.46 503-1637-517.46-01 807.00 503-1637-517.46-01 5,013.50 503-1637-517.46-01 1,582.40 503-1637-517.46-01 6,036.40 Division Totah $13,439.30 503-1661-517.41-40 2,500.00 503-1661-517.49-09 107.12 Division Totah $2,607.12 503-1671-517.49-98 300.00 Division Totah $300.00 Depa~ment Total: $122,651.88 Fund Totah $122,651.88 602-6221-517.46-35 58.70 602-6221-517.46-35 58.70 602-6221-517.46-35 54.00 602-6221-517.46-35 54.00 Page 15 Date: 7/8/03 City of Port Angeles City Council Expenditure Report From: 6/21/03 To: 7/4/03 Vendor Fireman's Pension QWEST SENIUK, JAKE TELECOM LABS INC Ester Webster/Fine Arts Description Fireman's Pension Fireman's Pension Firemen's Pension 06-14 a/c 3604570411199 06-14 a/c 3604573532775 06-23 a/c 206T418577331 Misc supplies Misc supplies Gasoline Framing tool,drill bits Travel expenses Supplies Maint agreement-July Ester Webster/Fine Arts Ester Webster/Fine Arts Esther Webster Fund OLYMPIC COMMUNITY ACTION PRGMS 'Pass the Buck' funds Util Vol Contrib Program ASSOCIATION OF WASHINGTON CITIES Supp Life Ins - July FLEX-PLAN SERVICES (PAYROLL) OFFICE OF SUPPORT ENFORCEMENT PERS PLOVIE LAW FIRM PS UNITED WAY (PAYROLL) VOLUNTEER FIRE ASSOCIATION WSCFF/EMPLOYEE BENEFIT TRUST P/R Deductions pe 06-22 P/R Deductions '~e 06-22 P/R Deductions )e 06-22 P/R deductions )e 06-22 P/R Deductions )e 06-22 P/R Deductions )e 06-22 P/R Deductions )e 06-22 P/R Deductions )e 06-22 Totals for check period Payroll Clearing From: 6/21/03 Account Number Invoice Amount Division Total: $226.40 Department Total: $225.40 Fund Total: $225.413 652-8630-575.42-10 23.23 652-8630-575.42-10 42.22 652-8630-575.42-10 60.50 652-8630-575.31-01 508.86 652-8630-575.31-20 36.94 652-8630-575.32-10 102.73 652-8630-575.35-01 63.74 652-8630-575.43-10 89.53 652-8630-575.48-10 4.33 652-8630-575.42-10 7~74 Division Total: $939.82 Department Total: $939.82 Fund Total: $939.82 657-0000-239.91-00 4,000.00 Division Total: $4,000.00 Department Total: $4,000.00 Fund Total: $4,000,013 920-0000-231.53-30 549.30 920-0000-231.53-10 1,052.92 920-0000-231.56-20 1,014.92 920-0000-231.56-20 169.85 920-0000-231.51-10 2,717.76 920-0000-231.56-30 326.07 920-0000-231.56-10 372.00 920-0000-231.55-20 32.00 920-0000-231.53-20 1,350.00 Division Total: $7,584.82 Department Total: $7,584.82 Fund Total: $7,584.82 $736,490.11 To: 7/4/03 Page 16 Finance Department Electronic Payments June 21, 2003 - July 4, 2003 Fund t05 105 105 402 402 403 403 160 402 401 07-01-03 07-01-03 07-01-03 07-01-03 07-01-03 07-01-03 07-01-03 07-01-03 07-01-03 07-03-03 PWB Marine Drive Construction PWB Peabody Creek Reconstruction PWB 8th Street Reconstruction PWB Sidewalk Water Mains PWB Downtown Sidewalk Water Mains PWB Sewer Treatment Plant Improvements PWB Francis Street Storm Sewer PWB 8th Street Reconstruction PWB Drinking Water Reservoir Cover WPPSS (Energy Northwest) May Transmission Total 44,336.86 5,002.11 69,322.66 60,000.00 15,036.35 145,108.36 51,104.45 95,818.59 65,301.83 145,593.00 696,624.21 67 poR ? WASHINGTON, U.S.A. CITY COUNCIL Mi=MO DATE: To: FROM: SUBJECT: July 15, 2003 CITY COUNCIL Glenn A. Cutler, Director of Public Works and Utilities Out of State Travel Request for Engineering Manager Summary: The Bureau of Reclamation is hosting a Value Engineering (VE) meeting in Denver as part of design efforts for an industrial water treatment facility to be built for the City. This water treatment plant is part of the mitigation work to be done in preparation for the removal of the Elwha dams. A representative of the City is needed at this meeting, and the Engineering Manager, Stephen Sperr, has participated in previous VE meetings held in Denver. Recommendation: Approve out of state travel expense in the amount of $1,695 for the Engineering Manager to attend the August 11-15, 2003 VE meeting in Denver, Colorado. Background/Analysis: The Bureau of Reclamation is hosting a Value Engineering (VE) meeting in Denver, Colorado, August 11-15, 2003, as part of design efforts for an industrial/fisheries water treatment facility to be built for the City. This water treatment plant, known as the Elwha Water Treatment Plant (EWTP), is part of the water mitigation measures to be executed in preparation for the removal of the Elwha dams. VE studies are required to be completed at various points in the design process. The August 11-15 meeting corresponds to the completion of 30% of the design. A representative of the City is needed at this meeting, and the Engineering Manager, Stephen Sperr, has participated in previous VE meetings held in Denver. His involvement in the process to date has given him a good understanding of the project, which will be of benefit to the City. The City will be compensated for travel costs to attend this meetings. A table of approximate travel costs follows: Airfare $550 Lodging $720 Meals $275 Miscellaneous Local Costs for Transportation, etc. $250 Total $1,795 69 N:\CCOUNCIL~FINAL\Out of State Travel for Engineering Manager.wpd WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: TO: FROM: SUBJECT: JULY 10, 2003 CITY COUNCIL Michael Quinn Travel Request ummarv: In accordance with Personnel Policy requirements for travel requests estimated at! $1500 or more, travel to the national ICMA (International City Management Association Conference in Charlotte, NC is requested for September 21-25. Recommendation: Approve travel request. Background / Analysis: The conference is orientated towards the future of management and opportunities for change. The specific sessions, beyond the basic keynotes, I am interested in revolve around economic development of brownfield and underdeveloped property, municipal leadership and collaboration, and e-government applications. The estimated breakdown of costs are: Registration for the Conference $495 4 nights Lodging ~ $164 $656 Airfare $323 Meals for 4 days $100 Total $1574 The current Budget for this travel is $1800. G :hMA S TFORM\COUNC IL. WP T Last Revised: 6/29/99 71 W A S h I N G T 0 N~ U. S. A. CITY COUNCIL MEMO DATE: TO: FROM: SUBJECT: July 15, 2003 CITY COUNCIL Glenn A. Cutler, Director of Public Works and Utilities ~a~.~, Setting Public Hearing Date for Proposed Electric Rate Adjustment Summary: Several components of the City's electric rates will be increasing in cost starting October 1, 2003. It will be necessary to adjust the retail electric rates at that time to maintain the electric fund in a financially prudent position. It is proposed to have a public heating to receive input from citizens concerning the proposal. Recommendation: Set a public hearing date of August 5, 2003 to receive public comment on a proposed electric rate adjustment. Background/Analysis: Several components of the City's electrical rates will be increasing on October 1, 2003. An adjustment to the retail electric rates will be necessary to maintain the electric fund in a prudent manner. The main increases in costs are in the area of wholesale power. Two low-cost wholesale power contracts are expiring in 2003 and must be replaced with more expensive Bonneville Power Administration purchases. The low cost wholesale power contracts have saved customers approximately $8,400,000 over the past seven years. Transmission costs and a general increase in the cost of BPA wholesale power make up the majority of the remainder of the cost increases. Our current rates are among the lowest in the state. It is envisioned this will still be the case after the rate is adjusted. A presentation will be made prior to the public hearing explaining the various cost components. The following is a proposed schedule for adopting new electric rates: July 15, 2003 August 5, 2003 August 12, 2003 August 19, 2003 September 2, 2003 Set public hearing date Council presentation/open public hearing Return to UAC if necessary Final comments/Close public heating City Council adopt new rates. N:\CCOUNCIL\FINAL~Electric Rate Adjustment, Set Public Hearin~l~d pORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO CITY COUNCIL CALENDAR July 15, 2003 "tentative": to be verified before next meeting. Reminder: this calendar is projected with regularlyll scheduled meetings as well as impromptu. As each day goes by, man}, items will be added or deleted. CITY COUNCIL MEMBER MEETING SCHEDULE ] DATE.] TIME City Council Meeting Tuesday, July 15 i 6:00 p.m. Community Development Committee Friday, July 18 9:00 a.m. North Olympic Peninsula Mayor's Meeting- co,fi,'med Thursday, July 24 6:00 p.m. Port Angeles Forward Executive Committee Meeting Monday, July 28 7:30 a.m. Lodging Tax Advisory Committee Meeting Thursday, July 31 3:00 p.m. City Council Meeting Tuesday, August 5 6:00 p.m. Graving Dock Ground Breaking Ceremony Wednesday, August 6 10:00 a.m. Gateway Review Committee Meeting - co,f~med Thursday, August 7 8:15 a.m. Hood Canal Bridge Groundbreaking Ceremony Saturday, August 16 10:00 a.m. (Salisbury Point County Park - Port Gamble) City Council Meeting Tuesday, August 19 6:00 p.m. I PROJECTED CITY MEETINGS SCHEDULE I DATE I TIME Parks, Recreation & Beautification Commission Meeting Thursday, July 17 7:00 p.m. Law Enforcement Advisory Committee Meeting Tuesday, July 22 6:30 p.m. Planning Commission Meeting Wednesday, July 23 7:00 p.m. Board of Adjus~ent Meeting Monday, August 4 7:00 p.m. Real Estate CommiRee Meeting ~ Monday, Au~st 11 4:00 p.m. pORTANOELES WASHINGTON, u.s.a. CiTY COUNCIL MEMO DATE: TO: FROM: SUBJECT: July 7, 2003 CITY COUNCIL Dan McKeen, Fire Chief L~,~ Revisions to the City's Medic I Ordinance Allowing Third-Party Billing for Ambulance Services Summary: the General Fund subsidies to maintain the City's current To reduce escalating required level of ambulance services, the Fire Department is proposing to bill a resident's third-parW payer (insurance programs) for ambulance transports. By billing third-party payers, the Fire Department would generate an estimated $250,000 to $260,000 of new revenue annually. This new revenue would allow the City's monthly Medic 1 fee to remain at existing levels for the foreseeable future. In addition, third-party payer billing would have a positive impact on City residents and business owners as they would incur no out-of-pocket expense and it would eliminate the $33.00 disposable equipment charge they are currently responsible for. Recommendation: Adopt the attached ordinance authorizing third-party payer billing for ambulance services provided by the City. Background / Analysis: The current economic slowdown, along with recent state tax-limiting initiatives, have collectively caused a decline in the City's ability to generate revenue. As a result, the City is taking in fewer tax dollars at a time when it is confronted by higher expenses - expenses associated with cost of living adjustments for employees, rising health care costs and needed infrastructure improvements. The situation is compounded by the fact that demands for City services continue to increase. The effects of this financial condition appear obvious, cutbacks in the City's general funded services - likely affecting the fire department and its Medic I Program - or finding alternative revenue sources to assist in the cost recovery for services provided. It is this circumstance that motivated staff to explore opportunities regarding the billing of a City residents' third-party payer (billing of insurance programs) for ambulance transports. Through research, staffdetermined that the City's Medic I service can bill third-party payers without collecting out-of-pocket co-payments or deductibles from those City residents or business owners who pay the City's existing $3 50 monthly Medi~ ~fee. In billing only the third-party payer, the City G:~vlASTFOP, J~COUNCIL. WPT Last Revised: 6/29/99 ensures that the founding principle of Port Angeles' Medic I Program and its related monthly fee is maintained - no user fees charged to City residents for pre-hospital emergency medical care and related ambulance transportation. During the inception of Medic 1. not charging a City resident **,as important as policy makers feared a transport fee could jeopardize lives by deterring the poor and elderly from seeking aid during a medical emergency. By billing third-party payers, the Port Angeles Fire Department would generate between $250,000 and $260,000 of new- revenue annually. This potential revenue generated from third-party payer billing would significantly reduce the escalating subsidies required for Medic I from the General Fund, allowing the City's monthly Medic I fee to remain at existing levels for the foreseeable future. An additional benefit of billing only the third-party payer is that it eliminates the small $33.00 disposable equipment fee charge thai City residents are currently responsible for. This is a rare opportunity for the City to increase its General Fund revenue without charging residents an associated out-of-pocket expense through user fees or tax increases. This proposal would not affect non-residents who don't pay the City's monthly Medic I fee and are required to pay what is not covered by third-party payers. The attached proposed ordinance has been reviewed by the City Attorney and provides the following: Establishes that all persons transported by the City will be charged a prevailing ambulance transport fee for those services, however, the ordinance provides that a City resident's or business owner's portion of the charges that are not payable by third-party payers is satisfied by using proceeds from the City's existing monthly Medic I fee. · Moving the charges associated with ambulance transport from the Medic 1 section to the fee section of the Port Angeles Municipal Code (PAMC). This consolidates the fees charged by the Fire Department to one location within the PAMC and will simplify the process for subsequent changes in ambulance transport fees. Improved clarity by breaking out existing language into additional sections and by adding language to better define the eligibility of individuals who qualify, under third-party payer only billing. A copy of the existing Medic I ordinance, along with the proposed ordinance, is included for your review. DM/cw Attachment G 5/VlASTFOR/~COUNCIL WPT Last Revised: 6/29/99 78 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending the Medic I ordinance to establish a third party payer billing system, consolidating Fire Department and Medic I fees, creating a new Medic I fund, and amending Ordinances 2274, 2932, and 2890, as amended, and Chapters 8.36, 3.70, and 3.15 of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES does hereby ordain as follows: Section 1. Ordinance 2274 as amended and Chapter 8.36 of the Port Angeles Municipal Code are hereby amended to read as follows: MEDIC I PROGRAM Sections: 8.36.010 8.36.020 8.36.030 8.36.040 8.36.050 8.36.060 Purpose. Medic I Program Established. RatcMedic I - Charge. RatcMedic I - Payment. Billing for Ambulance Transports. Charity Policy for Low-Income Non-Residents. 8.36.010 Purpose. The purpose of this Chapter is to benefit the public health and welfare by providing Medic I emergency medical and advanced life support services and to provide an appropriate method of funding such services. 8.36.020 Medic I Program Established. The City of Port Angeles shall institute through the Fire Department a Medic I Program to provide emergency medical and advanced life support services. 8.36.030 RatcMedic I - Charge. -1- 79 L A monthly Medic I charge (the "Medic I charge") for the City's Medic I Program shall be collected from each commercial utility account, each dwelling unit as defined in the Uniform Building Code, and each sleeping room in licensed care (LC) occupancies as defined in the Uniform Building Code, provided that the Medic I charge for LC occupancies shall not apply to the first five sleeping rooms. The Medic I charge shall be three dollars and rift3, cents ($3.50) per month. 8.36.040 RatcMedic I - Payment. The monthly charge for the Medic I Program shall be placed on the monthly utility bill of each utility account within the City of Port Angeles and shall be collected in accordance with the normal collection procedures as provided for in Chapter 13.16 PAMC, provided that customers who have multiple utility accounts shall be billed for one monthly Medic I charge for each service address. 8.36.050 Billing for Ambulance Transports. Each person who is transported by the Ci _ty's Medic I Program shall be billed by the City at the rates set forth in PAMC 3.70.095. However, the following persons and businesses shall not be billed beyond their insurance coverage and shall have co-payments and deductibles satisfied by using proceeds of their monthly Medic I charges under PAMC 8.36.030: Each City resident who resides in a dwelling unit or LC facility within the City and pays the City's monthly Medic I charge. For the purpose of this subsection, "City resident" refers to someone who has no fixed or established place of residence outside the City, utilizes the dwelling unit inside the City as a fixed abode, and is not a guest, visitor, or other temporary inhabitant. A student who is regularly enrolled in an educational institution outside the City, but who would normally and regularly be a City resident but for attendance at such educational institution, shall be deemed to reside within the Ci _ty. -2- Each non-resident who is a primary or general business owner within the City and pays the City's monthly Medic I charge. Also included are the business owner's immediate family members who reside with said business owner, which family members may include the spouse, children, step-children, parents, and grandparents. 8.36.060 Charity Policy for Low-Income Non-Residents. If ambulance charges not covered by third-party payers create a financial hardship, those charges may be waived or reduced in accordance with the income-based discount chart developed by the Fire Chief based on current federal poverty_ guidelines for Washington State as may be updated or revised from time to time. .Section 2. Ordinance 2274 as amended and Chapter 3.70 of the Port Angeles Municipal Code are hereby amended by adding a new section PAMC 3.70.095 to read as follows: 3.70.095 Fire Department Fees - Medic I. The following rates are established for ambulance services performed by the City's Medic I Program: A_._~. Medic Medic I transports that involve advanced life support services: Base Charge $450.00 Disposable Equipment Charge $ 33.00 Mileage $10.00 per mile I transports that involve basic life support services: Base Charge $280.00 Disposable Equipment Charge $ 33.00 Mileage $10.00 per mile Section 3. Ordinance 2932 and Chapter 3.15 of the Port Angeles Municipal Code are hereby amended by adding a new section PAMC 3.15.012 and amending PAMC 3.15.070 to read as follows: 3.15.012 Medic I Fund. There is established a special revenue fund to be called the Medic I fund. Any and all revenues received from the Medic I charge set forth in PAMC 8.36.030 shall be credited to the Medic I fund. Any and all charges beyond a person's or business' insurance coverage, which charges are waived in accordance with PAMC 8.36.050 A and B, shall be debited against the Medic I .fund. -3- 3.15.070 Administration of Funds. The Director of Finance is charged with the administration of the funds created in Sections 3.15.010, 3.15.012, 3.15.020, 3.15.030, 3.15.040, 3.15.050, and 3.15.060 above. Section 4 - Severabilit¥. If any provision of this Ordinance, or its application to any person or circumstances, is held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 5 - Effective Date. This Ordinance shall take effect five (5) days after publication. PASSED by the City Council of the City of Pon Angeles at a regular meeting of said Council held on the day of ,2003. ATTEST: MAYOR Becky J. Upmn, City Clem APPROVED AS TO FORM: Craig D. Knutson, City Attorney PUBLISHED: By Summary G:\Legal_Backup\ORDINANCES&RESOLUTIONS\2OO3-O7.ord.wpd,Ouly 9, 2003 -4- Report to the City Council July 15, 2003 Third-Party Payer Billing - A Revenue Generating Solution for Port Angeles Medic-1 Background The following circumstances gave the PAFD the challenge of exploring strategies aimed at generating additional revenue: · The City's revenues are not keeping pace with its general fund expenditures · A decline in the economy · Sales tax revenue is relatively flat · Recent State Tax-Limiting Initiatives · Property tax is limited to a 1% annual increase · Increases in demand for Fire Department services Report to the City Council July 15, 2003 Background Third-party payer only billing is one revenue generating strategy · A large percentage of City residents are covered by third- party payers · Governmental Health Plans · Private Insurance · By not billing third-party payers, we are in effect subsidizing those programs · Adheres to the founding principal of Medic-1 - "No out-of- pocket charges to City residents for pre-hospital emergency medical care and related ambulance transportation" Research In July 2001, the Office of the Inspector General issued an opinion that allows a municipally owned and operated ambulance service to bill Medicare without collecting out-of-pocket co-pays or deductibles · Significant change from earlier correspondence · Has to be a resident of the municipality and pay taxes · Could also be an owner ora tax paying business within the municipality · The ambulance service has to collect enough taxes to off-set the co-pays and deductibles that it intends to write off 2 Report to the City Council July 15, 2003 Analysis Based upon the Research, the Department has determined that PAFD Medic-1 can now bill Medicare without collecting co-payments or deductibles. · Applies to residents and business owners · Our Medic-1 monthly fee appears to meet the intent of the OIG opinion more than the "local taxes" example used within the opinion. · This new opinion is unlikely to change the way most ambulance services bill their patients Analysis Systems Design conducted a study to forecast revenue. · Subtract$9,0OOin2OO5and$14,6OOin2OO6forMedicare'sphased-in fee schedule rates Billed Amount - Residents & Non-Residents Insurance Disallowed Bad Debt Total from Utility Bill Fund Total Payments Billing Service Charge Net Receipts Less Revenue from Existing Billing New Revenue 509,700 -146,900 -2,500 - 101,900 321,400 -18,400 303,000 -43,100 259,900 3 Report to the City Council July 15, 2003 Analysis Paying for Medic 1 - General Fund Existing Revenue Proposed Revenue 19,000 278,900 43,100 · MedE= I Monthly Fee · ~mbulance Billing [3 General Fund 405,000 303,000 · Medic 1 Monthly Fee · Ambulance Billing D General Fund 405,000 Conclusions · In billing only third-party payers, the City maintains the founding principal of Medic- 1 and its related monthly fee · Third-party payer only billing eliminates the existing small out-of-pocket expense that might be associated with the $33.00 disposable equipment fee charge · Third-party payer only billing would generate between $250,000 and $260,000 of new revenue annually 4 Report to the City Council July 15, 2003 Local Comparisons Agency Amount of Charge User Patient Responsible Dedicated EMS Fee for for Un-Insured Fundingt Transport? Charges? Clallam County Fire $54.00 Yes Yes District #3 Olympic Ambulance Clallam County Fire $42.00 Yes Yes District #2 (Proposed) Olympic Ambulance Port Townsend Fire $60.00 Yes Yes Department Bremerton Fire $60.00 Yes Yes Department Port Angeles Fire $42.00 Yes No Department (Propmed) (Proposed) ~Annual revenue based upon property valued at $120,000 In Closing "The devil is in the details" Karen Rogers A comprehensive report was submitted to ensure no detail was overlooked W A S H I N G T O N, U, S. A. CITY COUNCIL MEMO DATE: TO: FROM: Subject: JULY 15, 2003 CITY COUNCIL Members Sue Roberds, Assistant Planner Street Vacation Petition - STV 03-02 Blake Sand & Gravel and Ferrel Gas ~ A portion of the 2/3 Alley between Marine Drive and Third Street including a small portion of"A" Street Summary: Petitions have been received requesting vacation of a portion of City right~of-way. Recommendation: Council should pass the attached resolution setting a public hearing 'or consideration of the petitions at Council's regular September 2, 2003, meeting. Background / Analysis: Petitions for the vacation of a portion of the 2/3 alley and a small portion of "A" Street located between Marine Drive and Third Street (see attached map) have been received. The subject fight- of-way splits both the Blake Sand & Gravel and Ferrel Gas ownerships and, although use of the right-of-way has been permitted by Right-of-Way Use Permit on a temporary basis, vacation is being sought to consolidate the sites for future development. The remaining abutting property owner, Union Oil of California, does not object to the pending action but chose not to join in the petitions. As the petitions are signed by the owners of more than two-thirds of the abutting properties it is therefore valid per RCW 35.79.010. Following a meeting with the Real Estate Committee on June 30, 2003, staff contacted all abutting property owners to discuss the compensation amount set for the fight-of-way. Conversation with a Unocal representative indicates that they are not interested in purchasing any of the right-of-way but do not object to the property being vacated. Other petitioners have no comment thus far. Per RCW 35.79.010, once a valid petition has been received, Council must set a public hearing by resolution for consideration of the request to be no less than 20 days nor more than 60 days from adoption of the resolution. The Planning Commission will forward a recommendation to Council ,g a public hearing to be conducted on July 23, 2003. Sue Roberds, ~istant Planner Attachments RESOLUTION NO. A RESOLUTION of the City Council of the City ofPortAngeles, Washington, setting a hearing date for a petition to vacate a portion of "A" Street and the 2/3 alley between Marine Drive and Tumwater Street. WHEREAS, a petition is on file with the City of Port Angeles to vacate City right-of- way described as follows: The platted alley abutting Lots 1-20, Block 97, Townsite of Port Angeles, and that portion of "A" Street consisting of a 20' wide westerly extension of said alley to the easterly margin of Marine Drive, which portion of"A" Street was not previously vacated by City Ordinance 593; and WHEREAS, the petition has been signed by the owners of more than two-thirds of the property abutting upon the right-of-way to be vacated; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section I. The petition to vacate the above-described City right-of-way shall be heard and determined by the City Council in the Council Chambers, 321 East Fifth Street, at the Council's regular meeting on September 2, 2003 at 7:00 p.m., or as soon thereafter as possible, which is not more than sixty (60) days nor less than twenty (20) days hereafter. Section 2. The City Clerk is hereby directed to give twenty (20) days notice of the pendency of the petition and the time and place of the hearing in accordance with the provisions of RCW 35.79.020. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 15th day of July, 2003. MAYOR ATTEST: APPROVED AS TO FORM: Becky J. Upton, City Clerk G:\Legal_Bac kup\ORDINANCES&RESOLUTION S\R2OO3-04.wpd July 10, 2003 Craig D. Knutson, City Attorney 85 CITY OF PORT ANGELES STREET AND AI,LEY VACATION PETITION TO: The City Council of the Cio, of Porl Angeles, Washington- Come now the undersigned petitioners and pursuant to Chapter 35.79 RCWi CITY OF PORTANGELES I. The undersigned petitioners request that the following described street a Drive, Tumwater Street and Third Street in the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW For Legal Description, see sheet 2 For Sketch, see sheet 3 2. Each of the undersigned petitioners is the owner of an interest in real estate abutting on the above described area. 3. Three Owners own property abutting on said area. 4. The names and addresses of property owners abutting on said areas are as follows: Name Union Oil Co. of Califomia Buckeye Gas Products Co., L.P. Blake Sand & Gravel, Inc. Address PO Box 399, Edmonds, WA 98020, Attn: Rick Tackett, Property Manager C/O Ferrellgas, lnc., 646 S. Third Avenue, Sequim, WA 98382, Attn: Edward Lamphear, District Manager cc to Real Estate Department g03, Ferrellgas, Inc., One Liberty Plaza, Liberty, MO 6406~ 490 South Blake Avenue, Sequim, WA 98382, Attn: Dave Blake 5. The undersigned petitioners constitute more than two thirds of the owners of said abutting property. WHEREFORE, the petitioners ask that proceedings be commenced hereon for the vacation of said area of said herein above described Alley in the mariner prescribed in Chapter 35.79 RCW. Respectfully submitted, Signed Name Printed Address Phone Ferrellgas, L.P., a Delaware limited partnership By: Ferrellgas, Inc., a Delaware corporation its general partner One Liberty Plaza, Liberty, MO 64068 ~'/~ ~'~nAttn: q/~/6Real ~Estate Department By: 'Michael W. E , Director of Legal and Real Estate File No. (816) 792-16( CITY OF PORT ANGELES, 321 Easl Fifth S~l~e.~ P.O. Box 1150, Port Angeles, WA 98362 (360) 417-4750 P.A. Vacation, 02-64 I of 3 CITY OF PORT ANGELES STREET AND ALLEY VA CA TION PEri ~dersigned petitioners ~d pursuant to Chapter 35.79 RC~r~~,~p~t 1. The undersigned petitioners request that the following described street and alley bounded by M~ine Drive, Tumwater Street and Third Street in the Ci~ of Po~ Angeles be vacated pursuant to Chapter 35.79 RCW For Legal Description, see sheet 2 For Sketch, see sheet 3 2. Each of the undersigned petitioners is the owner of an interest in real estate abutting on the above described area. 3. Three Owners own property abutting on said area. 4. The names and addresses of property owners abutting on said areas are as follows: SalTle Union Oil Co. of California Buckeye Gas Products Co., L.P. Address PO Box 399, Edmonds, WA 98020, Attn: Rick Tackett, Property Manager C/O Ferrellgas, Inc., 646 S. Third Avenue, Sequim, WA 98382, Attn: Edward Lamphear, District Manager Blake Sand & Gravel, Inc. 490 South Blake Avenue, Sequim, WA 98382, Attn: Dave Blake 5. The undersigned petitioners constitute more than two thirds of the owners of said abutting property. WHEREFORE, the petitioners ask that proceedings be commenced hereon for the vacation of said area of said herein above described Alley in the mariner prescribed in Chapter 35.79 RCW. Respectfully submitted, Signed Name Printed Address Phone File No. CITY OF PORT ANGELES, 321 East Fifth St~ P.O. [lox 1150, Port Angeles, WA 98362 (360) 417-4750 P.A. Vacation, 02-64 I of 3 STREET/ALI~Y VACATION IN THE CITY OF PORT ANGELES SHEET DESIGN DRAV?N DATE SCALE oF ~ oEl o£~ 03/£0/03 P. A. Vocation, 02-64 INC. of 5 WASHINGTON, U.S.A. CITY COUNCIL MeMO DATE: TO: FROM: SUBJECT: July 15, 2003 CITY COUNCIL Glenn A. Cutler, Director of Public Works and Utilities Stage II Water Shortage Declaration Summary: Peabody Heights Reservoir will be taken out of service in August to permit installation ora floating cover. The City's water pumps may not be able to keep up with demands at peak usage times with this reservoir out of service. Public Works & Utilities (PW&U) staff plans to implement Stage II of the Water Shortage Plan, which involves voluntary conservation measures to reduce peak demands during the time that the reservoir is out of service. Recommendation: For information only. Plan endorsed by the UAC at its July 8, 2003 meeting. Background/Analysis: A contract was awarded for the construction of a floating cover for the Peabody Heights Reservoir to C.W. Neal on March 18, 2003. The cover was required as part of a Bilateral Compliance Agreement with the Department of Health. In order to install the cover, the reservoir has to be emptied and kept out of service for the duration of the installation. The intent, at the time of award, was to complete the installation in July, in expected dry weather (the cover installation cannot progress during rain events), but before water demands reach their annual peak. On June 11, a change order was issued changing the cover material from polypropylene to hypalon. The change was necessitated by recent evidence of apparent premature failures of some polypropylene reservoir covers that are 5 to 7 years old. With the lead time needed for approval of the design and fabrication of the material, it is expected that installation of the cover will begin in August instead of July. The total time that the reservoir is anticipated to be out of service is 4- 6 weeks. The work will occur during peak summer water demands that may result in pumps at the City's water source, the Ranney Collector well, not being able to supply enough water to the City's other major reservoir, Black Diamond Reservoir during peak usage times. In order to lessen the impact of the reservoir being out of service during this time, it is recommended that voluntary conservation actions be encouraged by declaring a Stage 2 Water Shortage. 91 July 15, 2003 City Council meeting Stage 2 Water Shot[age Page 2 of 5 The City's current Water Shortage Response Ordinance, PAMC 13.46, has five stages as summarized in the following table: Stage Water Shortage Action Declaration by Condition I Anticipated Internal Preparations City Manager II Serious Voluntary Conservation City Manager III Critical Limited Outdoor Restrictions City Council Mandatory Outdoor IV Emergency Restrictions and Indoor City Council Conservation V Regional Disaster Water Rationing City Council Attached is an excerpt from the Water Shortage Response Plan developed by the Department of Public Works & Utilities (PW&U), showing guidance in the implementation of a Stage 2 Water Shortage. It is planned to have the City Manager declare a Stage II Water Shortage condition one week before the reservoir will be drained, and continue it through the duration of the cover installation. PW&U staff will monitor water consumption and implement the strategies outlined in the Water Shortage Response Plan. If, during the installation of the floating cover, water consumption approaches a level where the Ranney Collector well cannot keep up with demand, a Stage 3 Water Shortage may be recommended. City Council will be kept updated as to water conservation efforts. The UAC endorsed the planned action at its July 8, 2003 meeting. N:\CCOUNCIL\FINAL\Stage II Water Shortage Declara~wpd July 15, 2003 City Council meeting Stage 2 Water Shortage Page 3 of 5 WATER SHORTAGE RESPONSE PLAN STAGE II VOLUNTARY CONSERVATION The City of Port Angeles declares a Stage II - Immediate voluntary reductions in consumption are necessary. The public information campaign should begin at this time. STAGE II IMPLEMENTATION 1. Strategy: __ City of Port Angeles Water/Wastewater Collection Division Utilities Team __ Target Departments Employee Awareness 2. Public Information: __ Public Contact Employees Conservation Information Phone Number __ Billing Messages News Releases 3. Follow-up: __ Prepare Information on Water Usage STRATEGY PORT ANGELES WATER/WASTEWATER COLLECTION DIVISION Under the direction of the Director of Public Works & Utilities, the utility will provide news releases, conservation materials, and information necessary to coordinate the campaign on voluntary water conservation. Utilities Team: 1. Deputy Director of Public Works & Utilities 2. Water/Wastewater Collection Maintenance Superintendent 3. Water/Wastewater Collection Maintenance Supervisor 4. Lead Workers Keep Informed: 2. 3. 4. 5. Director of Public Works & Utilities City Manager City Council Department Personnel Public-to-Employee Contact 93 July 15, 2003 City Council meeting Stage 2 Water Shor[age Page 4 of 5 TARGET DEPARTMENTS PURPOSE: To inform - Municipal, Industrial, and new Development of Potential water Restrictions: 2. 3. 4. 5. 6. 7. Target Fire Department Parks & Recreation Department Public Works & Utilities Department Daishowa America P.U.D. #1 of Clallam County Peninsula Golf Course School District # 121 IN- HOUSE STAGE II RESPONSE Fire Department: Have more dry drills and reduce vehicle washing per day. Parks and Recreation Department: Reduce irrigation cycle time and frequency. Water/Wastewater Collection Operations: Eliminate all routine flushing, vehicle washing. Utility Construction: Allow only vibratory compaction. Telemetry: 24 hour Flow Control - Keep staff updated water consumption. Respond to and repair all water main leaks on a same-day basis. EMPLOYEE AWARENESS PURPOSE: 1. 2. 3. 4. Keep staff Informed. Postings at City Hall Copy Sent to all Department Heads and Division Managers Postings for Each Department City Pay Check - Information PUBLIC CONTACT EMPLOYEES PURPOSE: Provide Correct Information to Staff Having Contact With Public Contact Points: 2. 3. 4. 5. 6. 7. City Manager's Office Department of Public Works & Utilities Utility Maintenance Crews Utility Administration Utility Billing Department of Parks and Recreation Permit Desk Keep informed by: 1. Information Memos 2. Telephone 94 July 15, 2003 City Council meeting Stage 2 Water Shortage Page 5 of 5 Distribute Information on Conservation Practices Use of Phone Log for Complaints CONSERVATION INFORMATION PHONE NUMBER PURPOSE: To Provide Current Status on Water Usage Information via Phone recorded Message. Sample Message: Date: August 1, 2000 Thank you for calling the City of Port Angeles Water/Wastewater Collection Division. Due to Iow rainfall and the flows in the Elwha River, we are encouraging all customers to use water wisely. [State amount of water used versus what is pumped to town and where we are with our conservation target of 4.5million gallons a day.] If you would like information on water conservation or water waste complaints, please call 417-4855 or 417-4849. PHONE LOG Customers may call up to report neighbors/businesses, etc., who are wasting water. These complaints must be followed up by encouraging the reported party's cooperation and conservation information. UTILITY BILL MESSAGE PURPOSE: Customer Notification of Voluntary Conservation Sample Message: Low rain fall- please conserve water outdoors - for more information call 417-4855 or 417-4849. 1. Message may be 20 characters in length with a maximum of seven (7) lines. 2. Message may be sent to all customers. 3. Message may be discontinued at any time if conditions change. 4. Call Judy Hamilton, Programmer/Analyst, ext. 4622 to schedule message. NEWS RELEASE PURPOSE: Provide public with current and appropriate information to respond to. Contact: Glenn A. Cutler, Director of Public Works & Utilities News Releases: 2. 3. 4. 5. Port Angeles Daily News KONP Radio Channel 3 News - Dennis Bragg 1610 Radio City's website 95 MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 June 25, 2003 '5:30 p.m. 7:00 p.m. * A joint meeting between the Planning Commission and City Council began at 5:30p. m. for consideration of proposed Comprehensive Plan amendments. Planning Commission: Bob Philpott, Chuck Schramm, Linda Nutter, Jack Pittis City Council Members: Mayor Wiggins, Karen Rogers, Lauren Erickson, Richard Headrick, Gary Braun, Lan'y Williams, Orville Campbell Staff: Brad Collins, Scott Johns, Craig Knutson, Mike Quinn, Becky Upton Mayor Wiggins called the joint meeting to order which was intended for members of the City Council and the Planning Commission to discuss proposed amendments to the Comprehensive Plan that had earlier been reviewed and acted upon by the Planning Commission. Director Collins and Associate Planner Johns answered questions and presented additional information regarding the proposed amendments. A motion to approve the proposed amendments was made by Councilman Williams, seconded by Councilman Braun, and motion passed unanimously. The joint meeting adjourned at 7:05 p.m. and members of the City Council left the chambers. PLANNING COMMISSION Regular Meeting 7:10 p.m. ROLL CALL Members Present: Bob Philpott, Chuck Schramm, Linda Nutter, Jack Pittis Members Excused: Leonard Rasmussen, Fred Hewins, Fred Norton Staff Present: Brad Collins, Scott Johns Public Present: Jack Anderson, Dave Adkins 97 Planning Commission Minutes Jane 25, 2003 Page 2 APPROVAL OF MINUTES Corrections to the June 11,2003, minutes were noted and it was decided to bring the minutes back for review at the next meeting. Director Collins presented additional changes made to the adopted May 28, 2003, regular meeting minutes. The changes were made for clarification of issues for the City Council and at the request of the Planning Commission. No further action was taken. PUBLIC HEARING: SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT SMA 03-02 RAYONIER, 700 North Ennis Street: A shoreline substantial development activity to allow the removal of concrete slabs, breaking, crashing, and separation of materials in the slabs on- site, and placement of the recycled product over portions of the site. Approximately 140,000 cubic yards of additional soil from the State of Washington Graving Dock construction site will be spread over the crushed concrete to a depth of approximately 6 feet. Associate Planner Johns presented the Departmental Staff Report recommending approval of the shoreline substantial development permit. Commissioner Pittis asked why the public notice quoted a specific volume of soil to be moved and the staff report quoted a range of volumes. Planner Johns answered that the quantity stated in the public notice was the figure that was included on the application and that the range that is stated in the staff report is a result of calculations derived from information provided by the applicant and information Department of Transportation (WSDOT) included on the application materials provided for the graving dock. He went on to point out that due to the nature of the soils at the graving dock site, an accurate volume of soil is difficult to determine. Commissioner Schramm questioned the number of truck trips stated in the staff report. Planner Johns said that the figure is not intended to be an accurate representation of the actual number of truck trips but is included to provide a reference for the magnitude of the operation and to indicate what the impacts might be. Director Collins pointed out that the permit application being considered was for the Rayonier site and that Rayonier would have little control over what happened at the WSDOT site or on the roads between the two sites. Chair Nutter opened the public hearing. Jack An derson, 700 N. Ennis, Port Angeles, WA, the representing Rayonier, reiterated that, as Mr. Collins stated previously, the movement of soils from the graving dock site to the Rayonier site is WSDOT's responsibility not Rayonier's. Mr. Anderson clarified that the 140,000 cubic yards of soil stated in the application is an estimate based on the knowledge that some of the soils at the graving dock site will be used on-site and that some of the soils will not be acceptable to Rayonier. He stated that Rayonier has control over what materials are accepted and how those materials are dealt with once they are on-site. The soil will be available at different periods of time based on the WSDOT schedule of work so truck traffic will be intermittent. Mr. Anderson further stated that no broken concrete will be placed over the City's sewer or water lines and that soils will be spread only deep enough to provide safe side slope angles. There being no further testimony, Chair Nutter closed the public hearing. 98 Planning Commission Minutes June 25, 2003 Page 3 Following brief discussion, a ninth finding was proposed and minor modifications to the conditions and conclusions were agreed upon. Commissioner Pittis moved to approve Shoreline Substantial Development Permit SMA 03-02 with the following amended conditions, findings, and conclusions: Conditions: If the subject site has not been previously inventoried, evaluated, and reviewed to the satisfaction of the Lower Elwha Klallam Tribe, the subject site shall be evaluated by a cultural review team which shall include a professional archaeologist, a representative of the Lower Elwha Klallam Tribe, the site owner, and the Port Angeles Department of Community Development. This team shall determine the extent of excavation monitoring for the project during the permit review process. As an alternative, the applicant may volunteer to have an approved archaeologist on site during any excavation in lieu of a review by the aforementioned cultural team. If during an excavation that by decision of the cultural review team occurs without an approved archaeologist on-site, any phenomena of possible archaeological interest are uncovered, the developer shall stop such work and provide for a site inspection and evaluation by a professional archaeologist to ensure that all possible valuable archaeological data is properly salvaged. The applicant shall comply with RCW 27.44 (Indian Graves and Records) and RCW 27.53 (Archaeological Sites and Records). Best Management Practices (BMP) shall be used to avoid siltation and sedimentation of shoreline areas, shorelands, State waters or Ermis Creek; a. All exposed soils shall be stabilized and surrounded with straw bales or silt fencing. b. Area where barge unloading takes place shall be protected so that soils do not enter waters along the shoreline. c. If soil is transported by barge, the barge shall be equipped with straw bales to surround the loaded soil to ensure that no soils are allowed to enter the water. d. Adequate measures shall be taken so that no soil is tracked onto City streets from the Rayonier site. e. The site shall be stabilized after soil placement by hydro-seeding or planting. No soil shall be placed waterward of existing berms adjacent to Ennis Creek and adequate erosion and sedimentation controls shall be in place to prevent soil from entering the creek and the harbor. If any shoreline restoration is to take place, only native plant materials shall be used. Hydroseeding may be used for erosion control. There shall be no release of oil, chemicals, or hazardous materials onto the land or into the water. 99 Planning Commission Minutes dune 25, 2003 Page 4 The proposed activity shall minimize negative impacts to the shoreline trail. No imported materials shall contain any dangerous waste, demolition waste, industrial solid waste, putrescible waste, septage or sewer sludge. The applicant shall ensure that noise levels do not exceed those stated in WAC 173-60 between the hours of 10:00 P.M. and 7:00 A.M. Concrete crashing shall take place only during regular daytime work hours, and noise from backup warning devises on trucks shall be i.activatcd minimized during nighttime operation. 10. All activities on site shall comply with the provisions of the Port Angeles Shoreline Master Program and the Washington State Shoreline Management Act. 11. No broken concrete, steel, or re-bar shall be placed over the City's sewer force main or industrial water main. The applicant shall minimize soil placement depth over sewer fome main and industrial water line. 12. The activities under this shoreline permit shall conform to all conditions placed on the site by the State Department of Ecology through the MTCA clean-up agreed orders. 13. Placement of soil shall be considered a temporary stockpiling until site cleanup activity is completed to the satisfaction of both the Lower Elwha Klallam Tribe and Department of Ecology. Rayonier shall assume sole responsibility for mitigating impacts of the stockpiling and relocating the soil if deemed necessary by the LEKT or DOE. Findings: Based on the information provided in the June 25, 2003, StaffReport for SMA 03-02 (including all of its attachments), comments and information presented during the public hearing, and the Planning Commission's discussion and deliberation, the City of Port Angeles Planning Commission hereby finds that: An application for a shoreline permit was submitted by Rayonier, on March 14, 2003 for the removal and crushing of concrete building foundations and the placement of soil from the proposed graving dock on the Rayonier mill site located at 700 N. Ennis Street. A Determination of Non-Significance was issued by the City of Port Angeles SEPA Responsible Official for the proposal on June 9, 2003. The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning Ordinance and critical areas ordinances have been reviewed with respect to this application. The site is designated Open Space and Industrial in the City's Comprehensive Plan, Industrial, Heavy in the City's Zoning Ordinance, and Urban-Harbor and Aquatic Harbor in the City's Shoreline Master Program. 100 Planning Commission Minutes dune 25, 2003 Page 5 Chapter 7 of the City's Shoreline Master Program indicates shoreline modifications, including landfill, are permitted uses in the U-H designation. The following adopted City policies are most relevant to the proposed project: Comprehensive Plan Land Use Element Policy A-2; the City's Shoreline Master Program's Urban-Harbor and Aquatic Harbor designations and Chapter 4, Policies B- 1 and 2, D- 1, E-2, H, 1-4, J-2, M-1 and 2, and N-2, Chapter 5, Policies D-1 and 5, and Chapter 6, Policies E-2, and Chapter 7, Section B, Policy 1, Regulation 5, 8; Section D, Policies 1.c.ii, 2, 5, Regulations 2, 4; Section I, Dredge Material Disposal, Regulation 1, 7, 8; Section J Landfill Policy 3, 4, 6, Regulations, Design and Construction 2, 3, 4. The City's waterfront trail runs east and west along the length of the project site and is located to the south of the proposed land~qll soil placement area. The Rayonier mill site is undergoing a remedial investigation and feasibility study for clean- up under the Washington State Model Toxic Control Act. An estimated 140,000 to 165,000 cubic yards of material is proposed to be brought onto the site. Conclusions: Based on the information provided in the June 25, 2003, Staff Report for SMA 03-02 including all of its attachments, comments and information presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed findings, the City of Port Angeles Plarming Commission hereby concludes that: The proposed project, as conditioned, is consistent with the City Comprehensive Plan and th_~e Shoreline Master Program. The project will not be detrimental to the shoreline and will provide clean cover for remediating the Rayonier site, which is under a cleanup order by the Department of Ecology. As conditioned, the proposed project will not interfere with public use of lands or waters. D. The project is within the scope of the Washington State Model Toxics Control Act. The motion was seconded by Commissioner Sehramm and passed 4 -0. COMMUNICATIONS FROM THE PUBLIC None. 101 Planning Commission Minutes June 25, 2003 Page 6 STAFF REPORTS Staff handed out a revised schedule of long range planning items. Staffalso handed out a definition of the term "quasi-public" that had previously been requested by Planning Commission members. Following a brief discussion, Commission members decided to cancel the regular meeting scheduled for July 9, 2003. REPORTS OF COMMISSION MEMBERS None ADJOURNMENT The meeting adjourned at 8:20 p.m. Brad Collins, Secretary Linda Nutter, Chair PREPARED BY: S. Johns 102 CITY OF PORT ANGELES PUBLIC WORKS & UTILITY DEPARTMENT MONTHLY REPORT JUNE 2003 WATER DEMAND RAINFALL LAST yR TO DATE (TONS) 103 TEMPERATURE ELECTRICAL USAGE PUBLIC WORKS & UTILITY DEPARTMENT MONTHLY REPORT Installed two new 1 · x 5/8" water services Repaired 12 water service leaks and one 2" water main break Completed 2" water main relocation on 800 BIk of E. 5th Street made necessary due to new signal and widening of street Changed out three inoperable 5/8" water meters * Three employees completed training and testing for water certification Replaced pump motor #1 "starter contacts" at sewer pump station #4 Assisted paving contractor with sewer/storm manhole issues on Lincoln Street and Lauridsen Blvd. Performed preventative maintenance on Steven's School Storm Water Pump Station intake line Conducted dye testing and utility locates Initiated annual cleaning of greasy lines Responded to requests associated with 6/;~0/2003 storm event NPDES monthly report showed no violations Worked with local dischargers on pretreatment issues Performed process control on secondary treatment system Readied leachate lagcons for the pump station upgrade Performed maintenance at compost facility and sampled compost Completed monthly EPA and DOE testing and monitoring Finished agronomic rate calculations for 2003 land application Submitted Waste Load Assessment & Infiltralion & Inflow Eval Attended West WA Regional Wastewater workshop EQuIpMENT SERVICES :' J Work Orders: 109 Service Requests from Denvers Tire: 24 Service Orders: 26 Full maintenance services by Denvers: 12 ~0008 Rescue Pumper - Replaced pilot & relief valves and foam sys. #0034, #0035, #0036 New Police Sedans - Readied for use #1511 Sign Truck - New alternator, troubleshoot no alc #1569 Wheel Loader - Replaced radiator and steedng cylinder #1580 Street Sweeper - Replaced right side gutter broom, fan coating, bearings, spray pump on weed spray tan #1890 Mower - Replaced pressure wash hose & checked hyd leak #1905 Refuse Packer - Replaced valve, kit, bolt, bushing assembly #1907 Refuse Packer - New grip belts/springs, fab new hopper rubber #1911 Refuse Packer - New solenoid kit #1915 Compactor - Replaced radiator and installed new seat * #1917 Loader- Installed new seat * #1918 Dump Truck - Repaired transmission leak & air tanks Changed out 65 meters Tested 65 meters Wired two 400 amp ct meter installations I Repaired ten streetlights Contractors completed Valley feeder job "F" Street substation controller replaced Two employees passed IMSA training and certification RECYCLING: * Special cardboard collections: 23 * Yardwaste carts placed: 64 COLLECTIONS: Total 90s placed for conversion: 3,624 Requests for recycling services in conversion area: 610 Special collections due to conversion: 40 SpecialCollections: 112 (36 'SNheel-outs" & 76 hand collected) Repaired 3 asphalt utility cuts and one sinkhole Paved 1300 sq ft at top of Laurel St stairs & corner of 18th & I St Installed 75' guardrail & storm drain at top of Laurel St stairs Installed 100' culvert on Eunice south of W~idby Crack seal west side of Lincoln between First and Front Streets Replace sunken pavers in downtown crosswalks Seal sidewalk on east side of Elks building Start clean up at Morse Creek slide Citywide-mowed, graded, graveled, ground, educted, and swe Worked on storage building for Valley St. substation Performed maintenance at Pool and on Laurel & Oak Street Stairs Set up traffic control for special events, i.e., June 15th Marathon Designed & installed traffic control at Madne Dr. and Boat Haven Installed project signs at 5th & Race signal Red curb painted at three separate locations First Aid and Forklift certifications and Monthly Safety meeting 8th St Bridge Replcemnt design consultant scope/fee negotiations Cimuit Switcher design contract support Elwha Dam removal mitigation support Waterfront Trail: Rayonier to Lee's Creek ROW completed Gateway Project design support 5th and Race Signal contract awarded HTE Support 2002 Electric design contract completed PCB Warehouse contract advertised Conc Cyln waterline contract awarde~ Carnegie Library construction support Fire Hall Roof Repair design support Lauddsen Blvd. and '~' Street Sidewalk construction completed Valley St. Overhead Electrical Rebuild construction complete Peabody Heights Floating Cover construction support Electrical Underground Rebuild Elwha Line Stage 1 design supoc 104 WASHINGTON, U.S.A. DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: July 15, 2003 TO: City Council Members FROM: Sue Roberds, Assistant Planner SUBJECT: Department of Community Development Planning Division June, 2003 - Monthly Report CURRENT PLANNING APPLICATIONS: Rezone Municipal Code Amendment Conditional Use Permit Conditional Use Permit Extension Conditional Use Permit Appeal Annexation CURRENT MONTH 0 0 3 0 0 0 Subdivision Short Plat Appeal of Short Subdivision Decision Boundary Line Adjustment 0 0 0 0 Home Occupation Permit Retail Stand Permit Bed and Breakfast Permit Variance Minor Deviation Street Vacation Parking Variance Shoreline Substantial Development Permit Shoreline Exemption Wetland Permit Environmentally Sens. Areas 0 0 0 0 SEPA ENVIRONMENTAL POLICY: Determinations of NonSignificance Mitigated Determinations of NonSignificance Determinations of Significance SEPA Appeal 3 0 0 0 DEVELOPMENT REVIEW APPLICATIONS: Building Permit Code Enforcement Clearing and Grading Permit 12 1 0 10 "6 2003YTD 0 0 7 0 0 0 5 0 0 0 2 0 0 1 17 0 0 0 59 1 101 2002 YTD 5 0 6 0 0 2 1 6 2 5 19 0 0 0 48 1 6 120 o