Loading...
HomeMy WebLinkAboutAgenda Packet 07/16/2013PORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEETING 321 East 5th Street JULY 16, 2013 SPECIAL MEETING - 5:00 p.m. REGULAR MEETING - 6:00 p.m. The Mayor may determine the order of business for a particular City Council meeting The agenda should be arranged to best serve the needs and /or convenience of the Council and the public Mayor to determine time of break. The items of business for regular Council meetings may include the following A. CALL TO ORDER - SPECIAL MEETING AT 5:00 P.M. - Executive Session under authority of RCW 42 30 110(1)(i), to discuss potential litigation with legal counsel and Closed Session under authority of RCW 42.30.140(4)(a) for the purpose of planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining CALL TO ORDER - REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Employee Recognition - Fire Department / Bryant Kroh — National Registered Paramedic Certification None C. PUBLIC COMMENT - D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS - E. CONSENT AGENDA / Approve 1. City Council Minutes. June 18, June 21, July 2, and July 9, 2013. E -1 2. Expenditure Approval List: 6/22/13 to 7/05/13 for $5,319,719.34 E -11 3 2013 Power Line Tree Trimming - Contract LO -13 -025 /Approve contract with Asplundh Tree Expert Co. in an amount not to exceed $90, 000 E -42 4 Board of Adjustment / Revise process; eliminate interview; and approve appointment of John Matthews to term of March 1, 2013 to February 28, 2017 E -43 5. East UGA Pump Station Renovation (Project WW01 -2013) Equipment Purchase / Award to Granich Engineered Products, Inc., in the amount of $36,899.36 E -47 6. Project Order -02 Simple Steps, Smart Savings — LED Promotion Agreement / Approve Project Order with Fluid Marketing Strategies in the amount of $25, 000 E -49 7. Paramedic Field Training / National Medical Education & Training Center - Extension of Agreement / Authorize E -52 F. QUASI- JUDICIAL MATTERS — REQUIRING PUBLIC HEARINGS (6:30 P.M. or soon thereafter) None G. PUBLIC HEARINGS — OTHER (6:30 P.M. or soon thereafter) None July 16, 2013 Mayor to determine time of break / Hearing devices available for those needing assistance Port Angeles City Council Meeting Page - 1 H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Water Treatment Plant Fund Closure / Conduct 2!k1 Reading; Adopt ........ ............................... H -1 2. 2003 Water & Wastewater Revenue Bond Refinancing /Conduct 2' Reading, Adopt H -4 3 Adoption of 2012 International Code Council Development Codes / Conduct 2nd Reading; Adopt H -66 4 Esther Webster Fine Arts Center - Creation of Special Revenue Fund for Operations / Conduct I" Reading, Continue to August 6 H -70 I. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS None J. OTHER CONSIDERATIONS 1. Lincoln Park Master Plan / Consider Adoption Subject to Negotiations with Port of Port Angeles J -1 2. Feiro Marine Life Center / NOAA Olympic Coast National Marine Sanctuary — Memorandum of Agreement / Approve J -3 K. FINANCE 1. Landfill Bluff Stabilization Project — Phase 1 (SW02 -2012) Professional Services Agreement with Herrera Environment Consultants / Approve Amendment No. 4 K -1 2. E Street Reservoir Cover Repair (Project WTO1 -2009) Professional Services Agreement with HDR Engineering / Approve Amendment No. 2...... .. K -3 3. Light Pole Replacement (Project CL06 -2012) / Award to Olympic Electric Company, Inc ........... . . . . ... ...... K -5 4. Local Source Control Program Grant (Contract C1200182) with Dept. of Ecology / Approve Amendment No 1 K -6 5. 8`h & Francis St. Sewer Trestle Repair and Retrofit (Project WW05 -06) /Award to Coultas General Contracting . K -23 L. COUNCIL REPORTS - M. INFORMATION City Manager Reports: 1. PA Forward Committee Minutes M -1 2. Port Angeles Police Department / Mid -Year Report M -4 3. Public Works & Utilities Department / Quarterly Report M -5 4. Capacity Provisioning Inc. - Notice to Sell / Information Only M -8 N. EXECUTIVE SESSION - O. ADJOURNMENT - PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process July 16, 2013 Mayor to determine time of break / Hearing devices available for those needing assistance. Port Angeles City Council Meeting Page - 2 PUBLIC INTEREST SIGN -UP SHEET PORTANGELES W A S H I N G T O N , U 5 A DATE OF MEETING: July 16, 2013 You are encouraged to sign below if: CITY COUNCIL REGULAR MEETING LOCATION: City Council Chambers 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and /or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. Print Name Clearly Address Agenda Topic Plan to Speak it° r :.,tom. 1 mi11J lift ' , k. I iI 1 ,� N A % . 6( I ►/ d- v N &Ai/ LE f...„14, �►. HERWANI 0/N •' &-f5 L1 P -o t3 1 kts r (c-f' 1Q 11)--e-4-40.--% -r 616' A- V C N Y / d G: \Group \Clerk\Forms \Council Attendance Roster.doc PUBLIC INTEREST SIGN -UP SHEET Print Name Clearly Address Agenda Topic Plan to Speak R o6<"-\-- R (^ ; 1-Z.. Ws cam' St fAvrny Ty- A\NI'c•A3 Y) N 1, x'11 46. etc � 1_,2-0 ) . 4 t; 42 to �'R zSS —C-J k��-� N �g1\1e� �Gyrc '1 f 6�iv,Ci i Q /N J erri Co_ II V y 7- vi (46,0(f; (14 i(,JI.(- li-P .4)/,(/ NJ r 4 (-0-1 rl Cce r -\ .-)r /U) ( N 132_ S n n I.1 `--- % '� � s � �esi '- 1 "i" i O 6o J. N pp ll YIN YIN 1 D`f s Da(KS Y/N P\Ot orcf! kOrict_ Y/N YIN Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N YIN Y/N G: \Group \Clerk\Forms \Council Attendance Roster.doc CITY COUNCIL MEETING Port Angeles, Washington JUNE 18, 2013 CALL TO ORDER - REGULAR MEETING Mayor Kidd called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, Mania, and Nelson. Members Absent: None. Staff Present: City Manager McKeen, Attorney Bloor, Clerk Hurd, B. Olson, G. Cutler, N. West, T. Gallagher, K. Dubuc, C. Delikat, J. Mahlum, R. Hostetler, D. Montana, and B. Smith. PLEDGE OF ALLEGIANCE Deputy Mayor Collins led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Proclamation — "Korean War Remembrance Week" Mayor Kidd presented a proclamation in recognition of Korean War Remembrance Week to Jerry Retella and other veterans in attendance. Mr. Retella introduced the other veterans and each provided a brief description of their war experiences. Mayor Kidd recognized Public Works & Utilities Department Journeyman Lineman Richard Hixson for his eight years of past service. Mayor Kidd introduced Officer Lucas and his new K -9 Bogey. PUBLIC COMMENT The following individuals spoke in opposition to removing trees at Lincoln Park. Joshua Bieber, 113 E. 9th St. Devon Graywolf, 438 Lopez William Hunt, 438 Lopez Joshua Bieber also spoke regarding ensuring children have a voice when they are involved in difficult family situations. The following individuals spoke in opposition to the Automated Meter Infrastructure project and the installation of smart meters in Port Angeles: Frank Springbob, 3155 City Lights Pl. Kevin Yancy, 416 E. 10th St. Virginia Leinart, 3002 S. Peabody Judi Hangartner, 1815 E. 4`h St. Laddiew Lawings, 403 E. Park Ave. Melvina Wormon, 226 W. 4th St. Thomas Wormon, 226 W. 4th St. PORT ANGELES CITY COUNCIL MEETING — JUNE 18, 2013 Dan Montana, 1226 W 12`h St., invited everyone to the Ballet Workshop Final Performance this Thursday through Saturday at the Elks Ballroom. Dan Gase, 328 W. 14th St., spoke regarding the Ranney Well testing and encouraged Council to not set a precedent of cost sharing with the National Park Service. Peter Ripley, 114 E. 6th St., spoke in favor of health and human services funding, a waterfront carnival park, and the need to eradicate homelessness. Additional time was provided for public comment at the consensus of the Council. PUBLIC HEARINGS — OTHER 1. 2013 -2019 Capital Facilities Plan (CFP) & Transportation Improvement Program (TIP) Public Works & Utilities Director Cutler conducted a brief PowerPoint presentation regarding the 2013 -2019 CFP /TIP. He discussed the six revisions to Exhibit A, and addressed previous public comments received. Mayor Kidd continued the public hearing at 6:53 p.m. There being no public comment, Mayor Kidd closed the public hearing. Mayor Kidd read the Resolution by title, entitled, RESOLUTION NO. 10 -13 A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the Capital Facilities Plan and Transportation Improvement Program for 2013 -2019. It was moved by Bruch and seconded by Downie to: Pass the Resolution as read by title. Motion carried 7 -0. CONSENT AGENDA At the request of Councilmember Bruch, Mayor Kidd pulled item #4 for discussion during Other Considerations. Council discussion followed. It was moved by Mania and seconded by Bruch to approve the Consent Agenda to include: 1. City Council Minutes for: June 4, 2013 2. Expenditure Approval List: 5/25/13 to 6/7/13 for $1,452,230.33 3. Police Caprice Sedans (Project CP -13 -014) Authorize Payment for Uplifting Services to Systems for Public Safety, Inc., in the amount of $27,083 60. ... .! 5 Data Center(s) Server Management Hardware Replacement (Project IT03 -12) Approve Purchase Agreements with Insight Public Sector for replacement data centers hardware in the amount of $40, 000.00, including sales tax Motion carried 7 -0. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Management, Administrative and Non - Represented Personnel / Salary Schedule Amendment Manager McKeen discussed the ordinance amendment stating it was prompted by the retirement of the current Public Works Director. He provided a brief description of the proposed changes which included lowering the Public Works Director salary by one range, freezing the City Manager salary for 2014, and addressing some minor clerical errors. Council discussion followed. Page 2 of 4 E -2 PORT ANGELES CITY COUNCIL MEETING — JUNE 18, 2013 Mayor Kidd conducted a first reading of the ordinance by title, entitled, AN ORDINANCE of the City of Port Angeles, Washington, revising the benefits plan for the City's management, administrative, and non - represented personnel and amending Ordinance 3471 OTHER CONSIDERATIONS 1. Port Angeles Regional Chamber of Commerce / Update Executive Director Russ Veenema provided Council with a brief update of 2013 room tax, sales tax, and advertising efforts. Council discussion followed. 2. Lauridsen Boulevard Roundabouts Study /Information Only Director Cutler introduced Civil Engineer Jim Mahlum who conducted a brief PowerPoint presentation regarding the study to place roundabouts at the intersections of Lauridsen Boulevard at Highway 101, and Highway 101 and Oak Street. After review of four different alternatives, he explained staff s recommendation of alternative #2, and recommendation of no current action, but to retain the study for future use. Council discussion followed. 3 Combined Sewer Overflow Monitoring / Professional Services Agreement Director Cutler answered questions from Council regarding the amendment. Council discussion followed. It was moved by Bruch and seconded by Di Guilio to: Approve and authorize the City Manager to sign an amendment to the professional services agreement with ADS Environmental Services, LLC for a one year extension starting July 2013 in an amount not to exceed $63,606, for an amended contract total amount of $322,999.08, and to make minor modifications to the agreement, if necessary. Motion carried 6 -1, with Mania voting in opposition. BREAK Mayor Kidd recessed the meeting for a break at 7:45 p.m. The meeting reconvened at 7:53 p.m. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember Manager McKeen stated staff had no late items. Council discussion followed regarding the need to discuss issues related to the Automated Metering Infrastructure project and the comments received during the public comment period. Council agreed by consensus to discuss the issue at an upcoming Utility Advisory Committee meeting or a Council Work Session. FINANCE 1. Lauridsen Boulevard Bridge Replacement (Project TR42 -99) Director Cutler presented the construction management contract for the bridge replacement. He explained construction could start as early as this summer. Council discussion followed. It was moved by Downie and seconded by Nelson to: Approve and authorize the City Manager to sign a contract for the Lauridsen Boulevard Bridge Replacement, Project TR42 -99, with Scarsella Brothers, Inc. of Kent, Washington in the total bid amount of $4,498,380, including applicable taxes, and to make minor modifications to the contract, if necessary Motion carried 7 -0. Page 3 of 4 E -3 PORT ANGELES CITY COUNCIL MEETING — JUNE 18, 2013 2. Performance Testing of Ranney Well (Project WA13 -023) Director Cutler discussed the need to conduct a performance test of the City's Ranney Well due to the failure or partial failure of the Elwha Water Facilities to function as intended, and the fact that significant amounts of silt and sediment are collecting in the side channel, blocking water from the well. He described staff's concerns regarding the overuse of the Ranney Well and the desire to conduct a performance test to determine if the well has been impacted. Manager McKeen discussed conversations staff was having with the National Park Service (NPS) and NPS's offer to pay 50% of the cost for the performance test. Council discussion followed regarding issues with accepting half payment from NPS, as well as the immediate need to conduct the test as soon as possible. It was moved by Downie and seconded by Mania to: Continue discussion of the agenda item at the July 2, 2013, City Council meeting. Council discussion followed. Motion carried 5 -2, with Collins and Di Guilio voting in opposition. 3. Combined Sewer Overflow Phase I, Rayonier Diffuser Repair/Modifications (Project 06 -01) Director Cutler described the new outfall, acquired from Rayonier at no cost, and the City plans to use it as part of the Combined Sewer Overflow project. He stated this outfall is much farther out in the harbor than the previous one, and described the needed repairs and modifications to make it operational. Council discussion continued. It was moved by Nelson and seconded by Collins to: Approve and authorize the City Manager to award and sign a construction contract with Richard Phillips Marine, Inc., for CSO Phase 1, Rayonier Diffuser Repair /Modifications, Project 06 -01, in the amount of $383, 000 including applicable taxes, and to make minor modifications to the contract, if necessary. Motion carried 5 -2, with Mania and Bruch voting in opposition. CITY COUNCIL REPORTS Councilmember Bruch stated she would not have access to email from June 21 -28. Mayor Kidd discussed the delegation she was taking to Victoria for Canada Day on June 215`. No other reports were given. INFORMATION Manager McKeen spoke regarding the reports included in the packet and stated the selection of the new Public Works Director would be announced next week. He also asked Police Chief Gallagher to provide a brief verbal report regarding his Overtime Expenditure Report for 2013, included in the packet. Chief Gallagher stated the Police Department had decreased overtime and sick days used, by changing the work week to 4- eleven hour days. EXECUTIVE SESSION It was determined there was no need for an executive session. ADJOURNMENT Mayor Kidd adjourned the meeting at 9:04 p.m. Cherie Kidd, Mayor Janessa Hurd, City Clerk Page 4 of 4 E -4 JOINT SPECIAL MEETING CITY COUNCIL / UTILITY ADVISORY COMMITTEE Port Angeles, Washington June 21, 2013 CALL TO ORDER SPECIAL MEETING: Chairman Di Guilio called the special meeting to order at 9:05 a.m. ROLL CALL: Councilmembers Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, Mania and Nelson. Councilmembers Absent: None. UAC Members Present: Dean Read, Paul Elliot UAC Members Absent: Michael Jacobs Staff Present: Manager McKeen, Clerk Hurd, Glenn Cutler, Phil Lusk, Therese Agesson, Robert Kajfasz, Joey Currie, Terry Dahlquist and James Klarr. Deputy Director of Power and Telecommunication Systems Phil Lusk and Arnie Winkler from Northwest Public Power Association, led and conducted the 2013 Electric Utility Strategic Planning Session. The purpose of the workshop was to consider the key issues facing the City's Electric Utility over the next two years by completing a SWOT analysis; a structured planning method used to evaluate strengths, weaknesses, opportunities and threats. Over the course of the 6 hour workshop the team conducted the analysis. Other speakers included Shannon Greene from Bonneville Power Administration, Kevin Smit and Kelly Tarp from EES Consulting, and Angie Sanchez and Sergey Tarasov from FCS Group. ADJOURNMENT: Chairman Di Guilio adjourned the special meeting at 3:00 p.m. Mayor Kidd City Clerk 1 E -5 CITY COUNCIL MEETING Port Angeles, Washington July 2, 2013 CALL TO ORDER - REGULAR MEETING Mayor Kidd called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, and Nelson. Members Absent: Councilmember Mania. Staff Present: City Manager McKeen, Attorney Bloor, Deputy Clerk Pierce, B. Olson, G. Cutler, N. West, T. Gallagher, K. Dubuc, and C. Delikat. It was moved by Collins and seconded by Bruch to: Excuse Councilmember Mania from the July 2, 2013 City Council meeting. Motion carried 6 -0. PLEDGE OF ALLEGIANCE Sequim Mayor Ken Hays led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS Mayor Kidd recognized the newest member of the Port Angeles Police Department, Officer Kyle Cooper. Chief Gallagher welcomed Officer Cooper to the community and the Department. PUBLIC COMMENT Sequim Mayor Ken Hays spoke regarding the upcoming Sequim Centennial Celebration events. Janet Young, 1331 W. 6th Street, invited Council to the Port Angeles Senior Center fundraiser to benefit the Senior Games on July 27, 2013, from 11.00 a.m. to 2:00 p.m. Joshua Bieber, 113 E. 9th Street, spoke regarding a variety of health and human services issues. William Hunt, 438 Lopez, presented a Dizzy Oriental Lilly plant as a token of appreciation to Parks & Recreation Director Delikat. Devon Graywolf, 438 Lopez, spoke regarding preserving the Lincoln Park trees. Peter Ripley, 114 E. 6th Street, spoke regarding the Utility Advisory Committee Work Session on June 21, budget priorities and taxation, and the concept of a Carnival park for private development to serve as an annual attraction on the 4th of July. Del DelaBarre, 152 Nicole Place, Sequim, spoke regarding being a candidate for the Port of Port Angeles Commission, and the importance of the partnership between the City and the Port. PORT ANGELES CITY COUNCIL MEETING — JULY 2, 2013 CONSENT AGENDA Council discussion followed. Mayor Kidd moved the Sanitary Sewer System agenda item to Other Considerations, at the request of Councilmember Bruch. It was moved by Bruch and seconded by Di Guilio to approve the Consent Agenda to include: 1. Expenditure Approval List. 6/8/13 to 6/21/13 for $1,007,943.50 2. Electrical Transformer Oil Testing, Project LO- 13 -22. Approve and authorize the City Manager to sign contract with Jaco Construction, Inc., for testing the oil in distribution transformers in the amount of $30,000., including sales tax. Motion carried 6 -0. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Management, Administrative and Non - Represented Personnel / Salary Schedule Amendment Manager McKeen reviewed the need for the amendment and noted this was the second reading of the Ordinance. Council discussion followed. Mayor Kidd read the Ordinance by title, entitled, ORDINANCE NO. 3480 An ORDINANCE of the City Council of the City of Port Angeles, Washington, revising the benefits plan for the City's management, administrative, and non - represented personnel and amending Ordinance 3471. It was moved by Di Guilio and seconded by Nelson to: Adopt the Ordinance as read by title. Motion carried 6 -0. 2. Closure of Water Treatment Plant Fund #412 and Transfer Assets to Water Fund #402 Chief Financial Officer Olson explained the need to close Fund #412 and transfer assets to Fund #402. The change will also agree with the State Auditor's office recommendations. Council discussion followed. Mayor Kidd conducted a first reading of the ordinance by title, entitled, AN ORDINANCE of the City of Port Angeles, Washington, closing the Water Treatment Plant Fund 412 and transferring the remaining balance to the Water Utility Fund 402. Item continued to July 16, 2013. 3. 2003 Water & Wastewater Revenue Bond Refinancing Chief Financial Officer (CFO) Olson explained how refinancing would result in a net savings to the City of $278,000.00 and authorize the CFO to take advantage of favorable rates and make certain bond transactions. Mayor Kidd conducted a first reading of the ordinance by title, entitled, AN ORDINANCE of the City of Port Angeles, Washington, authorizing the issuance of water and wastewater utility revenue refunding bonds of the City in the principal amount of not to exceed $4,200,000, to defease and refund certain outstanding water and wastewater utility revenue bonds and notes and to pay costs of issuing the bonds; providing the form, terms and covenants of the bonds; authorizing the appointment of an escrow agent and execution of an escrow agreement; and delegating certain authority to approve the final terms of the bonds. Council discussion followed. Item continued to July 16, 2013. Page 2 of 4 E -7 PORT ANGELES CITY COUNCIL MEETING — JULY 2, 2013 4. Esther Webster Fine Arts Center - Creation of Special Revenue Fund for Operations Item pulled from agenda. No action. 5. Adoption of 2012 International Code Council Development Codes Community & Economic Development Director West explained the International Code Council Development Codes are revised every three years, with the last revision in 2009. He noted the ordinance also amends Title 14 of the Port Angeles Municipal Code. The State requires the City to adopt the 2012 Codes by the end of 2013. Council discussion continued. Mayor Kidd conducted a first reading of the ordinance by title, entitled, AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2012 editions of the International Building, Mechanical, Fire and Residential Codes, the 2012 Uniform Plumbing Code with amendments and appendices, and the International Property Maintenance Code. Item continued to July 16, 2013. OTHER CONSIDERATIONS 1. Sanitary Sewer System Cleaning and Videoing, Project WW03 -2013 Director Cutler explained the maintenance needs and services provided through the contract. Council discussion followed. It was moved by Collins and second by Downie to: Authorize City Manager to sign a Limited Public Works Process Contract WW03 -2013, with Pacific Concrete Services of Kent, WA, for the contracted not -to- exceed maximum value of $35,000., including sales tax, and make minor modifications to the contract, f necessary. Motion carried 6 -0. FINANCE 1. 8`f' & Francis Sewer Trestle Repair and Retrofit, Project WW05 -06 Item pulled from agenda. No action. EXECUTIVE SESSION Based on input from Attorney Bloor, Mayor Kidd announced the need for an Executive Session, under authority of RCW 42.30.110(1)(i)(iii) to discuss the legal risks of a proposed action with legal counsel for 20 minutes, with action expected to follow. Executive Session convened at 7:01 p.m. The Executive Session concluded at 723 p.m. RETURN TO OPEN SESSION Council returned to Open Session at 7:23 p.m. FINANCE CONTINUED 2. Ranney Well - Performance Testing, Project WA -13 -023 Manager McKeen reviewed Council discussion from the June 18, 2013, meeting, stating the City has been in discussions with Olympic National Park (ONP). He stated ONP agreed to fund 100% of the testing costs, with the stipulation that ONP would contract directly with Layne Christensen, Inc. (LCI). He expressed staffs concerns with this offer, stating any possible future claims or arbitration would result in a conflict of interest due to the City's need to retain LCI as a technical expert. Staff recommends for Council to approve the contract between the City and the Layne Christensen, Inc. Council discussion followed. Page 3 of 4 E -8 PORT ANGELES CITY COUNCIL MEETING — JULY 2, 2013 It was moved by Collins and seconded by Downie to: Authorize the City Manager to sign professional services agreement with Layne Christensen, Inc., of Columbus, Ohio, in an amount not to exceed $50,000, including taxes, and to make minor modifications to the agreement, if necessary, and continue to work with the National Park Service to ensure an adequate, safe, and consistent supply of water to the City, and if necessary, to invoke the dispute resolution processes outlined in the August 6, 2004 Memorandum of Understanding between the National Park Service and the City and the Lower Elwha Klallam Tribe and outlined in the Transfer Agreement, in an attempt to reach an agreement. Council discussion followed. Motion carried 6 -0. CITY COUNCIL REPORTS Councilmember Nelson reported participating in the City's well- attended annual softball and barbeque, and attending the Port Angeles Regional Chamber of Commerce business meeting for perhaps the last time Director Cutler will make a public presentation before retiring. She thanked Director Cutler for his 14 years of work and service. Councilmember Downie reported attending the Canada Day celebration in Victoria, and the Association of Washington Cities (AWC) Annual Conference in Kennewick. Mayor Kidd reported attending the AWC Conference, Olympic National Park's 75th anniversary celebration events, and leading the delegation to Victoria for Canada Day. Deputy Mayor Collins reported attending the AWC Conference and suggested holding a work session with the entire Council to go over resources from the conference. Councilmember Bruch spoke regarding attending a designing livable cities conference in the past, and meeting one of the new Parks & Recreation seasonal workers. Councilmember Di Guilio reported he did not attend any conferences and had no report. INFORMATION Manager McKeen spoke regarding Washington Substation Transformer Replacement item noting significant savings from the original estimate of $650,000.00 to actual net cost after insurance and sale of old equipment was just $6,250. ADJOURNMENT Mayor Kidd adjourned the meeting at 7:44 p.m. Cherie Kidd, Mayor Teresa Pierce, Deputy City Clerk Page 4 of 4 E -9 CITY COUNCIL MEETING Port Angeles, Washington July 9, 2013 CALL TO ORDER SPECIAL MEETING: A Special City Council meeting was called to coincide with the Utility Advisory Committee meeting. Being no quorum present, a Special City Council meeting was not conducted. ROLL CALL: Members Present: Mayor Kidd and Councilmembers Bruch and Di Guilio. Members Absent: Deputy Mayor Collins and Councilmembers Nelson, Mania, and Downie. Cherie Kidd, Mayor Janessa Hurd, City Clerk City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date: 7/10/2013 Vendor CLALLAM CNTY TREASURER DEPARTMENT OF REVENUE -WIRES Description CVCA TO CLALLAM CO TREAS Excise Tax Return -May Excise Tax Return -May Excise Tax Return -May ID WHOLESALER OFFICE MACHINES & ACCESS LEXIPOL LLC LIBRARY SERVICES(EXCL 908 George Hill LOOMIS DAMAGE DEPOSIT REF Jerry Nichols LOOMIS DAMAGE DEPOSIT REF Juan de Fuca Festival DEPOSIT REFUND Kelly Banzet LOOMIS DEPOSIT REFUND BAN Shoona Radon DEPOSIT REFUND US BANK CORPORATE PAYMENT SYSTEI Flshlight- Roggenbuck Uniform Boots - Roggenbuck Keyboard /Credit -CK Horizontal Pump -CK Door /Frame Unit -CK Restroom Signs -CK Gloves - McFall Radio Software - Bogues Radio Software - Bogues Mutt Mitts - Mozingo Horizontal Pump -CK Door /Frame Unit -CK Restroom Signs -CK Gloves- McFall Radio Software - Bogues Radio Software - Bogues Mutt Mitts - Mozingo Flshlight - Roggenbuck Uniform Boots - Roggenbuck Keyboard /Credit -CK MAY BUIDLING SURCHARGE DIST CT REV TO ST TREASUR WASHINGTON STATE TREASURER ADVANCED TRAVEL Cherie Kidd Legislative CENTURYLINK -QWEST Various Meetings- Downie Forks Council -Kidd AIRFARE TO AWC CONF. Mayor & Council Legislative 06 -14 A/C 3604570831558B 06 -14 A/C 3604570968343B Account Number 001 - 0000 - 229.40 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.10 -00 001 - 0000 - 237.30 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 239.10 -00 001 - 0000 - 239.10 -00 001 - 0000 - 239.10 -00 001 - 0000 - 239.10 -00 001 - 0000 - 239.10 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 229.10 -00 001 - 0000 - 229.30 -00 Division Total: Department Total: 001 - 1160- 511.43 -10 001 - 1160- 511.43 -10 001 - 1160- 511.43 -10 Division Total: Department Total: 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 Invoice Amount 255.73 517.56 119.50 517.56 - 219.33 - 226.80 50.00 50.00 450.00 50.00 400.00 - 11.76 - 11.38 -1.20 - 99.12 - 11.61 -4.83 - 4.29 -6.68 - 6.68 -84.91 99.12 11.61 4.83 4.29 6.68 6.68 84.91 11.76 11.38 1.20 117.00 10,228.45 $12,309.67 $12,309.67 188.58 47.34 384.50 $620.42 $620.42 1.20 2.42 E -11 Page 1 City of Port City Council Expe From: 6/22/2013 Angeles nditure Report To: 7/5/2013 Date. 7/10/2013 Vendor CENTURYLINK -QWEST Description 06 -14 NC 3604571535571B 06 -14 A/C 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 A/C 3604570411199B US BANK CORPORATE PAYMENT SYSTEI Refreshments - Pierce Business Lunches - McKeen Refreshments - Pierce Business Lunches - McKeen Travel Exp- McKeen Travel Exp - McKeen City Manager Department City Manager Office ADVANCED TRAVEL AWC Labor Rel -Gates CENTURYLINK -QWEST 06 -14 A/C 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571B 06 -14 NC 3604576684085B 06 -16 A/C 206T359336570B 07 -23 A/C 206T302306084B 06 -23 NC 206T310164584B 06 -14 NC 3604570411 1 99B SUMMIT LAW GROUP PLLC PROFESSIONAL SERVICES US BANK CORPORATE PAYMENT SYSTEI Travel-Coons Trvl /Hotel -Gates Travel -Coons Trvl /Hotel -Gates City Manager Department Human Resources ADVANCED TRAVEL NW Clerks Inst -Hurd CENTURYLINK -QWEST DATA BASE SOUND PUBLISHING INC City Manager Department ADVANCED TRAVEL 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571 B 06 -14 A/C 3604576684085B 06 -16 NC 206T359336570B 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 A/C 3604570411199B SUPPLIES SUPPLIES City Clerk City Manager Department GFOA Conf -Olson Account Number 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 001 - 1210- 513.31 -01 001 - 1210- 513.31 -01 001 - 1210- 513.31 -01 001 - 1210- 513.31 -01 001 - 1210- 513.43 -10 001 - 1210- 513.43 -10 Division Total: 001 - 1220- 516.43 -10 001 - 1220- 516.42 -10 001 - 1220- 516.42 -10 001 - 1220- 516.42 -10 001 - 1220- 516.42 -10 001 - 1220- 516.42 -10 001 - 1220- 516.42 -10 001 - 1220- 516.42 -10 001 - 1220- 516.42 -10 001 - 1220- 516.41 -50 001 - 1220- 516.43 -10 001 - 1220- 516.43 -10 001 - 1220- 516.43 -10 001 - 1220- 516.43 -10 Division Total: 001 - 1230- 514.43 -10 001 - 1230 - 514.42 -10 001 - 1230 - 514.42 -10 001 - 1230- 514.42 -10 001 - 1230- 514.42 -10 001 - 1230- 514.42 -10 001 - 1230- 514.42 -10 001 - 1230- 514.42 -10 001 - 1230 -514 42 -10 001 - 1230- 514.41 -50 001 - 1230 - 514.44 -10 Division Total: Department Total: 001 - 2010- 514.43 -10 Page 2 Invoice Amount 2.10 7.38 27.74 20.33 27.74 55.51 16.65 28.16 -16.65 -28.16 238.38 - 238.38 $144.42 216.47 0.24 0.49 0.42 1.48 5.55 4.07 5.55 11.10 501.50 316.26 138.44 - 316.26 - 138.44 $746.87 46.25 0.13 0.24 0.21 0.74 2.77 2.03 2.77 5.55 316.50 23.70 $400.89 $1,292.18 296.95 E -12 City of Port City Council Expe From: 6/22/2013 Angeles nditure Report To: 7/5/2013 Date: 7/10/2013 Vendor CENTURYLINK -QWEST OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER Description 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571B 06 -14 A/C 36045766840858 06 -16 A/C 206T359336570B 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 A/C 3604570411199B OFFICE SUPPLIES, GENERAL Ferry-Olson US BANK CORPORATE PAYMENT SYSTEI Microsoft 2010 Bks -Olson Visio Trng Manual -Hagar Visio Trng Manual -Hagar Microsoft 2010 Bks -Olson Finance Department Finance Administration CENTURYLINK -QWEST 06 -14 NC 3604570831558B 06 -14 A/C 3604570968343B 06 -14 A/C 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 36045704111998 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -May STOKES, KRISTOFER R Bank Fee US BANK CORPORATE PAYMENT SYSTEI Keyboard Tray -Hagar Keyboard Tray -Hagar Trng Reg - Agesson Trng Reg - Agesson Finance Department Accounting CENTURYLINK -QWEST 06 -14 A/C 3604570831558B 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 3604570411199B DATABAR INCORPORATED CYCLES 1 -5 6/7/13 CYCLES 6 -10 6/14/13 CYCLES 11 -15 6/19/13 CYCLES 16 -20 6/28/13 Account Number 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010 - 514.31 -01 001 - 2010- 514.43 -10 001 - 2010 - 514.31 -01 001 - 2010- 514.31 -01 001 - 2010- 514.31 -01 001 - 2010 - 514.31 -01 Division Total: 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.49 -50 001 - 2023 - 514.49 -90 001 - 2023 - 514.31 -01 001 - 2023 - 514.31 -01 001 - 2023 - 514.43 -10 001 - 2023 - 514.43 -10 Division Total: 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.41 -50 001 - 2025 - 514.41 -50 001 - 2025 - 514.41 -50 001 - 2025 - 514.41 -50 Invoice Amount 0.84 1.70 1.41 5.17 19.42 14.23 19.42 38.90 59.21 7.70 191.96 22.47 -22.47 - 191.96 $464.95 1.07 2.18 1.89 6.64 24.97 18.30 24.97 49.96 210.84 12.00 76.14 -76.14 85.00 -85.00 $352.82 1.55 3.16 2.73 9.60 36.07 26.44 36.07 72.16 2,056.03 1,968.66 2,014.45 1,651.58 E -13 Page 3 City of Port City Council Expe From: 6/22/2013 Angeles nditure Report To: 7/5/2013 Date 7/10/2013 Vendor EQUIFAX FEDERAL EXPRESS CORP VERIZON WIRELESS Finance Department MORNINGSIDE OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER UNITED PARCEL SERVICE USPS DISBURSING OFFICER Finance Department CENTURYLINK -QWEST Attorney CLALLAM CNTY SHERIFF'S DEPT Attorney CENTURYLINK -QWEST CLALLAM CNTY DIST 1 COURT CLALLAM PUBLIC DEFENDER MYERS, STAN PORT ANGELES CITY TREASURER Attorney CENTURYLINK -QWEST Description CREDIT REPORTS Shipping Chgs 06 -13 a/c 271272753 -00001 Customer Service COMMUNICATIONS /MEDIA SERV PAPER (OFFICE,PRINT SHOP) Postage Fees -Hagar Shipping Chgs RETURN MAIL COSTS Reprographics Finance Department 06 -14 NC 3604570831558B 06 -14 A/C 3604570968343B 06 -14 NC 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 3604570411199B Attorney Office JAIL BILL FOR MAY Jail Contributions 06 -14 A/C 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 NC 3604570411199B MAY D.CT. FILING FEES Court Costs -May CL.CO.D.CT.COSTS -JUNE CL.CO.DCT.MAY FEES MAY D.CT. FILING FEES Court Costs -May Public Defender fees Indigent Legal Fees Copies- Greenwood Prosecution Attorney 06 -14 A/C 3604570831558B Account Number 001 - 2025 - 514.41 -50 001 - 2025 - 514.48 -10 001 - 2025 - 514.42 -10 Division Total: 001 - 2080 - 514.41 -50 001 - 2080 - 514.31 -01 001 - 2080 - 514.42 -10 001 - 2080 - 514.42 -10 001 - 2080 - 514.42 -10 Division Total: Department Total: 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 Division Total: 001 - 3012- 598.51 -23 Division Total: 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.42 -10 001 - 3021 - 515.41 -50 001 - 3021 - 515.41 -50 001 - 3021 - 515.41 -50 001 - 3021 - 515.41 -50 001 - 3021 - 515.41 -50 001 - 3021 -515 41 -50 001 - 3021 - 515.41 -50 001 - 3021 - 515.41 -50 001 - 3021 -515 49 -90 Division Total: Department Total: 001 - 4010- 558.42 -10 Invoice Amount 90.23 18.79 67.99 $8,055.51 855.00 72.41 8.80 88.00 56.15 $1,080.36 $9,953.64 0.72 1.46 1.26 4.43 16.65 12.20 16.65 33.31 $86.68 54,330.92 $54,330.92 0.48 0.97 0.84 2.95 11.10 8.13 11.10 22.20 9,924.79 - 379.79 10,059.42 9,545.00 - 9,924.79 379.79 3,612.50 3,612.50 2.00 $26,889.19 $81,306.79 0.90 E -14 Page 4 City of Port City Council Expe From: 6/22/2013 Angeles nditure Report To: 7/5/2013 Date 7/10/2013 Vendor CENTURYLINK -QWEST PORT ANGELES CITY TREASURER Community Development CENTURYLINK -QWEST PORT ANGELES CITY TREASURER VERIZON WIRELESS Community Development CENTURYLINK -QWEST VERIZON WIRELESS Community Development ADVANCED TRAVEL CAPACITY PROVISIONING INC CENTURYLINK -QWEST Description 06 -14 NC 3604570968343B 06 -14 NC 3604571535571B 06 -14 NC 3604576684085B 06 -16 A/C 206T359336570B 07 -23 A/C 206T302306084B 06 -23 NC 206T310164584B 06 -14 NC 36045704111996 Chamber Mtg -West PABA/Office Supplies -West Planning 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571B 06 -14 A/C 3604576684085B 06 -16 NC 206T359336570B 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 3604570411199B Microfilm Copies - Roberds 06 -15 a/c 264230412 -00003 Building 06 -14 A/C 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 NC 3604570411199B 06 -15 a/c 264230412 -00003 Code Compliance Community Development WASPC Conf -Smith DATA PROC SERV &SOFTWARE 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571B 06 -14 A/C 3604576684085B 06 -16 A/C 206T359336570B 06 -20 NC 206Z200017790B COMMUNICATIONS /MEDIA SERV 06 -23 NC 206T031979835B Account Number 001 - 4010- 558.42 -10 001 - 4010- 558.42 -10 001 - 4010- 558.42 -10 001 - 4010- 558.42 -10 001 -4010- 558.42 -10 001 - 4010- 558.42 -10 001 - 4010- 558.42 -10 001 -4010- 558.31 -01 001 - 4010- 558.31 -01 Division Total: 001 - 4020 - 524.42 -10 001 - 4020 - 524.42 -10 001 -4020- 524.42 -10 001 -4020- 524.42 -10 001 - 4020 - 524.42 -10 001 - 4020 - 524.42 -10 001 - 4020 - 524.42 -10 001 -4020- 524.42 -10 001 -4020- 524.31 -01 001 - 4020 - 524.42 -10 Division Total: 001 -4030- 559.42 -10 001 - 4030 - 559.42 -10 001 - 4030 - 559.42 -10 001 - 4030 -559 42 -10 001 - 4030 - 559.42 -10 001 - 4030 - 559.42 -10 001 -4030- 559.42 -10 001 - 4030 - 559.42 -10 001 - 4030 - 559.42 -10 Division Total: Department Total: 001 - 5010 -521 43 -10 001 - 5010- 521.42 -12 001 - 5010- 521.42 -10 001 - 5010- 521.42 -10 001 - 5010- 521.42 -10 001 - 5010- 521.42 -10 001 - 5010- 521.42 -10 001 - 5010- 521.42 -10 001 - 5010- 521.42 -10 001 - 5010- 521.42 -10 Invoice Amount 1.82 1.57 5.54 20.81 15.25 20.81 41.63 17.00 37.72 $163.05 0.31 0.63 0.55 1.92 7.21 5.29 7.21 14.43 1.60 57.20 $96.35 0.05 0.10 0.08 0.30 1.11 0.81 1.11 2.22 14.29 $20.07 $279.47 96.50 66.96 1.91 3.88 3.35 11.81 44.39 199.03 57.46 64.74 E -15 Page 5 City of Port Angeles City Council Expenditure Report From: 6/22/2013 T o : 7/5/2013 Date. 7/10/2013 Vendor CENTURYLINK -QWEST OLYMPIC PENINSULA HUMANE SOCIETY US BANK CORPORATE PAYMENT SYSTEI Police Department OLYMPIC PENINSULA HUMANE SOCIETY Police Department CAPACITY PROVISIONING INC CENTURYLINK -QWEST SOUND PUBLISHING INC THOMSON REUTERS -WEST Police Department AMSAN CENTURYLINK -QWEST EVERGREEN TOWING FEDERAL EXPRESS CORP LEXIPOL LLC LINCOLN STREET STATION Description 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 3604570411199B MAY /JUNE PET LICENSES MAY /JUNE PET LICENSES Ferry Tickets- Gallagher Hotel -Smith Ferry Tickets - Gallagher Hotel -Smith Police Administration 3RD QUARTER Intergovernmental Svcs DATA PROC SERV &SOFTWARE 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571B 06 -14 NC 36045766840858 06 -16 A/C 206T359336570B 07 -23 NC 206T302306084B 06 -23 A/C 206T310164584B 06 -14 A/C 3604570411 1 998 COP TIP CAMPAIGN 5/6/13 T WEST INFO CHGS FOR JUNE,D Investigation PURELL INSTNT HAND SANITI 06 -14 NC 36045708315588 06 -14 NC 3604570968343B 06 -14 NC 3604571535571 B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 A/C 206T302306084B 06 -23 NC 206T310164584B 06 -14 A/C 3604570411199B AUTO MAJOR TRANSPORTATION AUTO MAJOR TRANSPORTATION AUTO MAJOR TRANSPORTATION AUTO MAJOR TRANSPORTATION AUTO MAJOR TRANSPORTATION AUTO MAJOR TRANSPORTATION Shipping Chgs LIBRARY SERVICES(EXCL 908 SHIPPING AND HANDLING Account Number 001 - 5010- 521.42 -10 001 - 5010- 521.42 -10 001 - 5010- 521.42 -10 001 - 5010- 322.30 -11 001 - 5010 - 322.30 -12 001 - 5010- 521.43 -10 001 - 5010- 521.43 -10 001 - 5010- 521.43 -10 001 - 5010- 521.43 -10 Division Total: 001 - 5012 -521 41 -50 Division Total: 001 - 5021 - 521.42 -12 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.44 -30 001 - 5021 - 521.49 -01 Division Total: 001 - 5022 - 521.31 -01 001 - 5022 - 521.42 -10 001 - 5022 - 521.42 -10 001 - 5022 - 521.42 -10 001 - 5022 - 521.42 -10 001 - 5022 - 521.42 -10 001 - 5022 - 521.42 -10 001 - 5022 - 521.42 -10 001 - 5022 - 521.42 -10 001 - 5022 - 521.49 -90 001 - 5022 - 521.49 -90 001 - 5022 - 521.49 -90 001 - 5022 - 521.49 -90 001 - 5022 - 521.49 -90 001 - 5022 - 521.49 -90 001 - 5022 - 521.42 -10 001 - 5022 - 521.49 -01 001 - 5022 - 521.42 -10 Invoice Amount 32.54 44.39 88.81 100.00 8.00 23.40 362.04 -23.40 - 362.04 $823.77 13,500.00 $13,500.00 202.03 1.19 2.43 2.10 7.38 27.74 20.33 27.74 55.51 999.96 202.71 $1,549.12 81.43 3.35 6.80 5.87 20.67 77.69 56.94 77.69 155.42 184.82 184.82 54.20 54.20 54.20 184.82 36.03 2,926.80 9.98 E -16 Page 6 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date: 7/10/2013 Vendor Doc Neeley's Cowboy Guns & Gea OLYMPIC STATIONERS INC PROFORCE LAW ENFORCEMENT QUILL CORPORATION SQUAD ROOM EMBLEMS US BANK CORPORATE PAYMENT SYSTEI T C A 0 WA STATE CRIMINAL JUSTICE Police Department COPY CAT GRAPHICS Police Department ADVANCED TRAVEL CENTURYLINK -QWEST ID WHOLESALER OLYMPIC STATIONERS INC PEN PRINT INC Description 3 SIG SAUER P229 40 S &W SCHOOL EQUIP& SUPPLIES 6X26 DIG PWR MAG,6TSR X26 22 TSR/0212A X2 SMART CRT Account Number 001 - 5022 - 521.31 -80 001 - 5022 - 521.31 -01 001 - 5022 - 521.31 -80 001 - 5022 -521 35 -01 SOUND SYSTEMS & ACCESSORY 001 - 5022 - 521.31 -01 COMPUTERS,DP & WORD PROC. 001 - 5022 - 521.31 -60 CLOTHING & APPAREL 001 - 5022 - 521.20 -80 OFFICE SUPPLIES, GENERAL Uniform Boots - Roggenbuck Returned Merchandise Gloves - McFall Returned Merchandise Gloves- McFall Uniform Boots - Roggenbuck Flas Drives - Roggenbuck Rescue rope -Boges Rescue rope -Boges Flas Drives - Roggenbuck Flshlight - Roggenbuck Flshlight - Roggenbuck TvI/Trng- Peninger Conf Reg - Roggenbuck TvI/Trng- Peninger Conf Reg - Roggenbuck Trng Reg -Smith rng Reg -Smith HANDGUN INSTR RIFE,RYAN,S Patrol LOTHING & APPAREL Reserves & Volunteers ccess Trng -Roman 6 -14 NC 3604570831558B 06 -14 A/C 3604570968343B 06 -14 A/C 3604571535571B 06 -14 A/C 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 A/C 3604570411199B OFFICE MACHINES & ACCESS LASER PHOTO PAPER,RECORDS 500 5 PART SEARCH WARRANT 001 - 5022 - 521.20 -80 001 - 5022 - 521.20 -80 001 - 5022 - 521.20 -80 001 - 5022 - 521.20 -80 001 - 5022 - 521.20 -80 001 - 5022 - 521.20 -80 001 - 5022 - 521.20 -80 001 - 5022 - 521.31 -01 001- 5022 - 521.31 -01 001 - 5022 - 521.31 -01 001 - 5022 - 521.31 -01 001 - 5022 - 521.31 -80 001 - 5022 - 521.31 -80 001 - 5022 - 521.43 -10 001 - 5022 - 521.43 -10 001 - 5022 - 521.43 -10 001 - 5022 - 521.43 -10 001 - 5022 - 521.49 -80 001 - 5022 - 521.49 -80 001 - 5022 - 521.43 -10 Division Total: 001 - 5026- 521.20 -80 Division Total: 001 - 5029 - 521.43 -10 001 - 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001 - 5029 - 521.31 -01 001 - 5029 - 521.31 -01 001 - 5029 - 521.31 -01 Invoice Amount 1,382.10 8.65 4,000.00 699.99 19.50 1,956.05 259.35 150.96 146.86 - 48.95 55.34 48.95 - 55.34 - 146.86 21.66 276.20 - 276.20 - 21.66 151.75 - 151.75 814.00 185.00 - 814.00 - 185.00 500.00 - 500.00 2,250.00 $14,902.33 75.84 $75.84 101.90 1.20 2.43 2.10 7.38 27.74 20.33 27.74 55.51 2,830.33 6.24 406.50 E -17 Page 7 !•cx,1 ®r4 City of Port Angeles City Council Expenditure Report From: 6/22/2013 T o : 7/5/2013 Date 7/10/2013 Vendor Description US BANK CORPORATE PAYMENT SYSTEI Hotel- Schilke Hotel - Schilke Police Department Ronald Q Crossman Police Department CAPACITY PROVISIONING INC CENTURYLINK -QWEST Fire Department ADVANCED TRAVEL CENTURYLINK -QWEST GLOBAL FITNESS, INC INDUSTRIAL SCIENTIFIC CORPORATION SEAWESTERN INC SWAIN'S GENERAL STORE INC Account Number 001 - 5029 - 521.43 -10 001 - 5029 - 521.43 -10 Records Division Total: FIREARMS RANGE CONSULTANT 001 - 5050 - 521.41 -50 Facilities Maintenance Police Department DATA PROC SERV &SOFTWARE 06 -14 A/C 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 3604570411199B 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571B 06 -14 A/C 3604576684085B 06 -16 A/C 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 A/C 3604570411199B Fire Administration Fire Trng- KD /DM /ZG /JH 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571 B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 3604570411199B BODY EXERCISER GASES CONT.EQUIP:LAB,WELD LAB EQUIP,BIO,CHEM,ENVIR BOATS,MOTORS,& MARINE SUP BOATS,MOTORS,& MARINE SUP US BANK CORPORATE PAYMENT SYSTEI Office Supplies /Keyboard Office Supplies /Keyboard Radio Software - Bogues Radio Software - Bogues Division Total: Department Total: 001 - 6010- 522.42 -12 001 - 6010- 522.42 -10 001 - 6010- 522.42 -10 001 - 6010- 522.42 -10 001 - 6010- 522.42 -10 001 - 6010- 522.42 -10 001 - 6010- 522.42 -10 001 - 6010- 522.42 -10 001 - 6010- 522.42 -10 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 001 - 6010- 522.42 -11 Division Total: 001 - 6020 -522 43 -10 001 - 6020 - 522.42 -10 001 - 6020 - 522.42 -10 001 - 6020 - 522.42 -10 001 - 6020 - 522.42 -10 001 -6020- 522.42 -10 001 - 6020 - 522.42 -10 001 - 6020 - 522.42 -10 001 - 6020 - 522.42 -10 001 - 6020 - 522.49 -90 001 - 6020 - 522.31 -01 001 - 6020 - 522.41 -50 001 - 6020 - 522.35 -01 001 - 6020 - 522.35 -01 001 - 6020 - 522.31 -01 001 - 6020 - 522.31 -01 001 - 6020 - 522.31 -14 001 - 6020 - 522.31 -14 Invoice Amount 125.34 - 125.34 $3,489.40 4,875.00 $4,875.00 $39,215.46 334.80 1.67 3.40 2.93 10.34 38.84 28.47 38.84 77.71 0.48 0.97 0.84 2.96 11.10 8.13 11.10 22.20 $594.78 808.20 1.53 3.16 2.73 9.60 36.07 26.44 36.07 72.16 4,491.34 118.24 67.63 24.57 33.83 163.56 - 163.56 86.18 -86.18 E -18 Page 8 City of Port City Council Expe From: 6/22/2013 Angeles nditure Report To: 7/5/2013 Date 7/10/2013 Vendor VERIZON WIRELESS Fire Department CENTURYLINK -QWEST SEAWESTERN INC Description 06 -15 a/c 264395724 -00001 Fire Suppression 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 3604570411199B CLOTHING & APPAREL US BANK CORPORATE PAYMENT SYSTEI Name Tags - Bogues Name Tags - Bogues Radio Software - Bogues Radio Software - Bogues Postage - Bogues Postage - Bogues Fire Department Fire Volunteers CENTURYLINK -QWEST 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571B 06 -14 A/C 3604576684085B 06 -16 A/C 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 NC 3604570411199B US BANK CORPORATE PAYMENT SYSTEI Cert Testing - Chastain Cert Testing - Chastain WA STATE ASSN OF FIRE MARSHALS 2012 IFC CODE UPDATE CLAS Fire Department Fire Prevention CENTURYLINK -QWEST 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 A/C 206T302306084B 06 -23 NC 206T310164584B 06 -14 A/C 3604570411199B COMPUTERS,DP & WORD PROC. PACIFIC OFFICE EQUIPMENT INC US BANK CORPORATE PAYMENT SYSTEI PDF Software - Bogues PDF Software - Bogues VERIZON WIRELESS 06 -10 a/c 571099962 -00001 Account Number 001 - 6020 - 522.42 -10 Division Total: 001 - 6021 - 522.42 -10 001 - 6021 - 522.42 -10 001 - 6021 - 522.42 -10 001 - 6021 - 522.42 -10 001 - 6021 - 522.42 -10 001 - 6021 - 522.42 -10 001 - 6021 - 522.42 -10 001 - 6021 - 522.42 -10 001 - 6021 - 522.31 -11 001 - 6021 - 522.31 -01 001 - 6021 - 522.31 -01 001 - 6021 - 522.31 -14 001 - 6021 - 522.31 -14 001 - 6021 - 522.42 -10 001 - 6021 - 522.42 -10 Division Total: 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.43 -10 001 - 6030 - 522.43 -10 001 - 6030 - 522.43 -10 Division Total: 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.31 -01 001 - 6040 - 522.31 -01 001 - 6040 - 522.31 -01 001 - 6040 - 522.42 -10 Invoice Amount 58.31 $5,789.88 0.12 0.24 0.21 0.74 2.77 2.03 2.77 5.55 140.91 98.18 -98.18 86.18 -86.18 12.45 -12.45 $155.34 0.24 0.49 0.42 1.48 5.55 4.07 5.55 11.10 185.00 - 185.00 75.00 $103.90 0.24 0.49 0.42 1.48 5.55 4.07 5.55 11.10 111.72 108.39 - 108.39 65.38 E -19 Page 9 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date. 7/10/2013 Vendor Fire Department HI -TECH ELECTRONICS INC M & P GARAGE DOORS MRS CLEAN PORT ANGELES FIRE DEPARTMENT SWAIN'S GENERAL STORE INC Fire Department CENTURYLINK -QWEST Fire Department ADVANCED TRAVEL CANON USA, INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST FEDERAL EXPRESS CORP INSIGHT PUBLIC SECTOR Description Fire Training SERVICE CALL SERVICE CALL BUILDING MAINT &REPAIR SER SUPPLIES MASS TRANS,ACCES& PARTS Facilities Maintenance 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571B 06 -14 A/C 3604576684085B 06 -16 A/C 206T359336570B 07 -23 NC 206T302306084B 06 -23 A/C 206T310164584B 06 -14 A/C 3604570411199B Emergency Management Fire Department City Works Conf -Abed APWA Lunch- GC /JB /JB /JM TIB FY Wkshop - Mahlum Account Number Division Total: 001 - 6050 - 522.48 -10 001 - 6050 - 522.48 -10 001 - 6050 - 522.41 -50 001 - 6050 - 522.31 -01 001 - 6050 - 522.31 -20 Division Total: 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 001 - 6060 - 525.42 -10 Division Total: Department Total: 001 - 7010- 532.43 -10 001 - 7010- 532.43 -10 001 - 7010- 532.43 -10 RENTAULEASE EQUIPMENT 0 DATA PROC SERV &SOFTWARE 0 06 -14 A/C 3604570831558B 0 06 -14 A/C 3604570968343B 0 06 -14 NC 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 3604570411199B Shipping Chgs 01- 7010- 532.45 -31 01- 7010- 532.42 -12 01- 7010- 532.42 -10 01- 7010- 532.42 -10 001 - 7010- 532.42 -10 001 - 7010- 532.42 -10 001 - 7010- 532.42 -10 001 - 7010- 532.42 -10 001 - 7010- 532.42 -10 001 - 7010- 532.42 -10 001 - 7010- 532.42 -10 VISUAL EDUCATION EQUIPMNT 001 - 7010 - 532.31 -01 COMPUTER HARDWARE&PERIPHI 001-7010-532.31-60 OLYMPIC STATIONERS INC SUPPLIES PACIFIC OFFICE EQUIPMENT INC SUPPLIES PORT ANGELES SCHOOL DISTRICT BOXED LUNCHES PROTHMAN REIMBURSABLE EXPENSES US BANK CORPORATE PAYMENT SYSTEI Pub Wks Appreciation Food Pub Wks Appreciation Food Online Trng Reg -Hale Nat Pub Wks Week Food Online Trng Reg -Hale 001 - 7010- 532.31 -01 001 - 7010- 532.31 -80 001 - 7010- 532.31 -01 001 - 7010- 532.41 -50 001 - 7010 - 532.31 -01 001 - 7010 - 532.31 -01 001 - 7010- 532.43 -10 001 - 7010- 532.43 -10 001 - 7010- 532.43 -10 Invoice Amount $206.00 102.98 306.18 395.00 106.19 78.93 $989.28 1.07 2.18 1.89 6.64 24.97 18.30 24.97 49.96 $129.98 $7,969.16 298.45 154.83 62.00 784.44 108.40 3.71 7.52 6.50 22.89 86.01 63.04 86.01 172.08 15.64 125.41 339.73 18.07 262.66 153.00 49.34 121.46 - 121.46 375.00 160.00 - 375.00 E -20 Page 10 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date: 7/10/2013 Vendor Description US BANK CORPORATE PAYMENT SYSTEI Nat Pub Wks Week Food Engineering Intern Adv Engineering Intern Adv VERIZON WIRELESS 06 -22 a/c 571136182 -00001 Public Works -Gen Fnd Pub Wks Administration Public Works -Gen Fnd ASM SIGNS SIGNS, SIGN MATERIAL CENTURYLINK -QWEST 06 -14 A/C 3604570831558B 06 -14 A/C 3604570968343B 06 -14 NC 3604571535571B 06 -14 NC 3604576684085B 06 -16 A/C 206T359336570B 07 -23 A/C 206T302306084B 06 -23 NC 206T310164584B 06 -14 NC 3604570411199B US BANK CORPORATE PAYMENT SYSTEI Keyboard /Credit -CK Table with drawer -CK Keyboard /Credit -CK Table with drawer -CK Parks Dept Parks Administration CENTURYLINK -QWEST 06 -14 A/C 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571B 06 -20 A/C 206T217227465B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 A/C 206T302306084B 06 -23 NC 206T310164584B 06 -14 NC 3604570411199B Senior Center CEMETERY MARKERS DATA PROC SERV &SOFTWARE 06 -14 A/C 3604570831558B 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571B 06 -14 A/C 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 A/C 3604570411199B Excise Tax Return -May SOLD BURIAL PLOT BACK TO Parks Dept ANGELES MILLWORK & LUMBER CO CAPACITY PROVISIONING INC CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES S. Mark Locke Account Number 001 - 7010- 532.43 -10 001 - 7010- 532.44 -10 001 - 7010- 532.44 -10 001 - 7010 -532 42 -10 Division Total: Department Total: 001 - 8010- 574.41 -50 001 - 8010- 574.42 -10 001 - 8010- 574.42 -10 001 - 8010- 574.42 -10 001 - 8010- 574.42 -10 001 - 8010- 574.42 -10 001 - 8010- 574.42 -10 001 - 8010- 574.42 -10 001 - 8010- 574.42 -10 001 - 8010- 574.31 -01 001 - 8010 - 574.31 -01 001 - 8010 - 574.31 -01 001 - 8010 - 574.31 -01 Division Total: 001 - 8012- 555.42 -10 001 - 8012- 555.42 -10 001 - 8012- 555.42 -10 001 - 8012- 555.42 -10 001 - 8012- 555.42 -10 001 - 8012- 555.42 -10 001 - 8012- 555.42 -10 001 - 8012- 555.42 -10 001 - 8012- 555.42 -10 Division Total: 001 - 8050 - 536.34 -01 001 - 8050 - 536.42 -12 001 - 8050 - 536.42 -10 001 - 8050 - 536.42 -10 001 - 8050 - 536.42 -10 001 - 8050 - 536.42 -10 001 - 8050 - 536.42 -10 001 - 8050 - 536.42 -10 001 - 8050 - 536.42 -10 001 - 8050 - 536.42 -10 001 - 8050 - 536.49 -50 001 - 8050 - 343.60 -12 Invoice Amount - 160.00 10.00 -10.00 110.97 $2,930.70 $2,930.70 910.56 0.36 0.73 0.63 2.21 8.32 6.10 8.32 16.65 15.44 155.65 -15.44 - 155.65 $953.88 0.36 0.73 0.63 57.46 2.21 8.32 6.10 8.32 16.65 $100.78 17.34 202.03 0.24 0.49 0.42 1.48 5.55 4.07 5.55 11.10 1,079.22 550.00 E -21 Page 11 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date. 7/10/2013 Vendor Parks Dept ANGELES MILLWORK & LUMBER CO B & B SHARPENING SERVICE /REPAIR CAPACITY PROVISIONING INC CENTURYLINK -QWEST HARTNAGEL BUILDING SUPPLY INC PORT ANGELES POWER EQUIPMENT QUARRY, THE PORT ANGELES, LLC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY Description Account Number Ocean View Cemetery Division Total: PAINTS,COATINGS,WALLPAPER 001 - 8080 - 576.31 -20 PAINTS,COATINGS,WALLPAPER 001 - 8080 - 576.31 -20 HARDWARE,AND ALLIED ITEMS 001 - 8080 -576 31 -20 HARDWARE,AND ALLIED ITEMS 001 - 8080 - 576.31 -20 LUMBER& RELATED PRODUCTS 001 - 8080 - 576.31 -20 BRUSHES (NOT CLASSIFIED) 001 - 8080 - 576.31 -20 HARDWARE,AND ALLIED ITEMS 001 - 8080 -576 31 -20 SUPPLIES 001 - 8080 - 576.48 -10 DATA PROC SERV &SOFTWARE 001 - 8080 - 576.42 -12 06 -14 NC 3604570831558B 001 - 8080 - 576.42 -10 06 -14 NC 36045709683438 001- 8080 - 576.42 -10 06 -14 NC 3604571535571 B 001 - 8080 - 576.42 -10 06 -14 A/C 3604576684085B 001 - 8080 - 576.42 -10 06 -16 NC 206T359336570B 001 - 8080 - 576.42 -10 07 -23 NC 206T302306084B 001- 8080 - 576.42 -10 06 -23 NC 206T310164584B 001 - 8080 - 576.42 -10 06 -14 NC 3604570411199B 001 - 8080 - 576.42 -10 HARDWARE,AND ALLIED ITEMS 001 - 8080 - 576.31 -20 LUMBER& RELATED PRODUCTS 001 - 8080 - 576.31 -20 LAWN MAINTENANCE EQUIP 001 - 8080 - 576.31 -01 BUILDER'S SUPPLIES 001 - 8080 - 576.31 -20 PLUMBING EQUIP FIXT,SUPP 001 - 8080 - 576.31 -20 SHOES AND BOOTS 001 - 8080 - 576.31 -01 BRUSHES (NOT CLASSIFIED) 001 - 8080 - 576.31 -20 BRUSHES (NOT CLASSIFIED) 001 - 8080 - 576.31 -20 PIPE FITTINGS 001- 8080 - 576.31 -20 US BANK CORPORATE PAYMENT SYSTEI Horizontal Pump -CK Door /Frame Unit -CK Mutt Mitts - Mozingo Horizontal Pump -CK Door /Frame Unit -CK Mutt Mitts - Mozingo Recerft- Keohokalole Recerft- Keohokalole Parks Dept Park Facilities Parks Dept PLUMBING EQUIP FIXT,SUPP Senior Center Facilities JANITORIAL SUPPLIES PAPER & PLASTIC- DISPOSABL CAPTAIN T'S CLOTHING & APPAREL ANGELES PLUMBING INC Facilities Maintenance AMSAN 001 - 8080 - 576.31 -20 001 - 8080 - 576.31 -20 001 - 8080 - 576.31 -20 001 - 8080 -576 31 -20 001 - 8080 - 576.31 -20 001 - 8080 - 576.31 -20 001 - 8080 - 576.49 -90 001 - 8080 - 576.49 -90 Division Total: Department Total: 001 - 8112- 555.48 -10 Division Total: 001 - 8130 - 518.31 -01 001 - 8130 - 518.31 -01 001 - 8130- 518.31 -11 Invoice Amount $1,877.49 44.87 17.89 9.54 11.20 46.23 152.14 12.44 48.78 305.92 1.19 2.43 2.10 7.38 27.74 20.33 27.74 55.51 17.05 193.65 123.01 24.40 10.26 108.29 40.75 12.98 64.00 1,279.12 149.78 1,095.77 - 1,279.12 - 149.78 - 1,095.77 100.00 - 100.00 $1,387.82 $4,319.97 210.02 $210.02 59.08 650.27 82.05 E -22 Page 12 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date 7/10/2013 Vendor Description CENTURYLINK -QWEST 06 -14 NC 3604570831558B 06 -14 A/C 3604570968343B 06 -14 A/C 3604571535571B 06 -16 NC 206T355724768B 06 -14 A/C 3604576684085B 06 -16 A/C 206T359336570B 07 -23 NC 206T3023060848 06 -23 NC 206T310164584B 06 -14 NC 3604570411199B US BANK CORPORATE PAYMENT SYSTEI Restroom Signs -CK Restroom Signs -CK Facilities Maintenance Custodial /Janitorial Svcs AIR FLO HEATING COMPANY INC EQUIPMENT MAINTENANCE,REC CENTURYLINK -QWEST 06 -14 A/C 3604570831558B 06 -14 A/C 3604570968343B 06 -14 A/C 3604571535571B 06 -14 NC 3604576684085B 06 -16 A/C 206T359336570B 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 A/C 3604570411199B PW CONSTRUCTION & RELATED HARDWARE,AND ALLIED ITEMS PIPE FITTINGS PIPE FITTINGS Central Svcs Facilities Facilities Maintenance SHANE PARK SANI KAN 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571 B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 A/C 206T310164584B 06 -14 A/C 3604570411199B RFD BASKETBALL CAMP BASKETBALL CAMP CONTRACT Sports Programs SIGNS, SIGN MATERIAL 06 -14 NC 3604570831558B 06 -14 A/C 3604570968343B DEPT OF LABOR & INDUSTRIES JOHNSTONE SUPPLY INC THURMAN SUPPLY Facilities Maintenance BILL'S PLUMBING & HEATING INC CENTURYLINK -QWEST Cameron Botkm Lance Von Vogt Recreation Activities ASM SIGNS CENTURYLINK -QWEST Account Number 001 - 8130- 518.42 -10 001 -8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130 -518 31 -01 001 - 8130 -518 31 -01 Division Total: 001 - 8131- 518.48 -10 001 - 8131- 518.42 -10 001 - 8131 -518 42 -10 001 - 8131- 518.42 -10 001 - 8131- 518.42 -10 001 - 8131- 518.42 -10 001 - 8131- 518.42 -10 001 - 8131- 518.42 -10 001 - 8131- 518.42 -10 001 - 8131- 518.48 -10 001 - 8131 - 518.31 -20 001 - 8131 - 518.31 -20 001 - 8131- 518.31 -20 Division Total: Department Total: 001 - 8221 - 574.41 -50 001 - 8221 - 574.42 -10 001 - 8221 - 574.42 -10 001 - 8221 - 574.42 -10 001 - 8221 - 574.42 -10 001 - 8221 - 574.42 -10 001 - 8221 - 574.42 -10 001 - 8221 - 574.42 -10 001 - 8221 - 574.42 -10 001 - 8221 - 347.60 -20 001 - 8221 - 574.41 -50 Division Total: 001 - 8222 - 574.31 -01 001 - 8222 - 574.42 -10 001 - 8222 - 574.42 -10 Invoice Amount 0.12 0.24 0.21 57.46 0.74 2.77 2.03 2.77 5.55 62.28 -62.28 $863.29 471.54 0.12 0.24 0.21 0.74 2.77 2.03 2.77 5.55 129.00 584.97 7.45 60.42 $1,267.81 $2,341.12 180.00 0.12 0.24 0.21 0.74 2.77 2.03 2.77 5.55 65.00 1,885.00 $2,144.43 25.47 0.12 0.24 E -23 Page 13 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date 7/10/2013 Vendor CENTURYLINK -QWEST Recreation Activities CENTURYLINK -QWEST DELL MARKETING LP INSIGHT PUBLIC SECTOR PORT ANGELES CITY TREASURER US BANK CORPORATE PAYMENT SYSTEI Office Supplies - Mozingo Office Supplies - Mozingo Recreation Activities Youth /Family Programs Recreation Activities Description Account Number 06 -14 A/C 3604571535571B 001 - 8222 -574 42 -10 06 -14 A/C 3604576684085B 001 - 8222 - 574.42 -10 06 -16 NC 206T3593365708 001- 8222 - 574.42 -10 07 -23 A/C 206T302306084B 001 - 8222 - 574.42 -10 06 -23 A/C 206T310164584B 001 - 8222 - 574.42 -10 06 -14 NC 3604570411199B 001 - 8222 - 574.42 -10 Special Events Division Total: 06 -14 NC 36045708315588 001 - 8224 - 574.42 -10 06 -14 A/C 3604570968343B 001- 8224 - 574.42 -10 06 -14 A/C 3604571535571 B 001 - 8224 - 574.42 -10 06 -14 A/C 3604576684085B 001 - 8224 - 574.42 -10 06 -16 NC 206T359336570B 001 - 8224 - 574.42 -10 07 -23 NC 206T302306084B 001 - 8224 - 574.42 -10 06 -23 A/C 206T310164584B 001 - 8224 - 574.42 -10 06 -14 NC 36045704111998 001 - 8224 - 574.42 -10 COMPUTER HARDWARE &PERIPH1001 - 8224 - 574.31 -60 COMPUTER HARDWARE&PERIPHI 001-8224-574.31-60 COMPUTER HARDWARE &PERIPH1001 - 8224 - 574.31 -60 Video Rental - Rengiil 001 - 8224 - 574.31 -01 PORT ANGELES CHAMBER OF COMM Lodging Excise Tax AMSAN ANGELES MILLWORK & LUMBER CO CAPACITY PROVISIONING INC CENTURYLINK -QWEST FEDERAL EXPRESS CORP PORT ANGELES POWER EQUIPMENT General Fund MISC PROFESSIONAL SERVICE Lodging Excise Tax Lodging Excise Tax Lodging Excise Tax Fund PAPER & PLASTIC - DISPOSABL LUMBER& RELATED PRODUCTS LUMBER& RELATED PRODUCTS DATA PROC SERV &SOFTWARE 06 -14 A/C 3604570831558B 06 -14 A/C 3604570968343B 06 -14 NC 3604571535571B 06 -14 A/C 3604576684085B 06 -16 NC 206T359336570B 07 -23 A/C 206T302306084B 06 -23 NC 206T310164584B 06 -14 A/C 3604570411199B Shipping Chgs FIRST AID & SAFETY EQUIP. 001 - 8224 - 574.31 -01 001 - 8224 - 574.31 -01 Division Total: Department Total: Fund Total: 101 - 1430 -557 50 -83 Division Total: Department Total: Fund Total: 102 - 7230 - 542.31 -01 102- 7230 - 542.31 -20 102- 7230 - 542.31 -20 102- 7230 - 542.42 -12 102- 7230 - 542.42 -10 102- 7230 - 542.42 -10 102 - 7230 -542 42 -10 102- 7230 - 542.42 -10 102 - 7230 -542 42 -10 102- 7230 - 542.42 -10 102- 7230 - 542.42 -10 102- 7230 - 542.42 -10 102- 7230 - 542.42 -10 102- 7230 - 542.31 -01 Invoice Amount 0.21 0.74 2.77 2.03 2.77 5.55 $39.90 0.12 0.24 0.21 0.74 2.77 2.03 2.77 5.55 386.32 33.57 635.76 6.81 143.20 - 143.20 $1,076.89 $3,261.22 $165,799.80 29,235.98 $29,235.98 $29,235.98 $29,235.98 86.70 36.86 32.26 117.18 0.60 1.21 1.05 3.69 13.87 10.17 13.87 27.75 9.81 97.51 E -24 Page 14 �y 1 . 4 A • City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date- 7/10/2013 Vendor SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC Public Works- Street CENTURYLINK -QWEST Description Account Number HAND TOOLS ,POW &NON POWER 102 - 7230 - 542.35 -01 HAND TOOLS ,POW &NON POWER 102 - 7230 - 542.35 -01 Street Division Total: Public Works- Street Department Total: Street Fund Fund Total: 06 -14 NC 3604570831558B 103 - 1511 - 558.42 -10 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 A/C 3604570411199B CLALLAM CNTY ECONOMIC DEV CNCL 2ND QUARTER PORT ANGELES CITY TREASURER Trsbp Lunch Mtg -West Economic Development Economic Development Economic Development Economic Development US BANK CORPORATE PAYMENT SYSTEI Comp Suppbes- Romberg Comp Supplies- Romberg ADVANCED TRAVEL Resusciation Acdmy -MO Rescucitation Acdmy -Rife Resuscitation Acdmy -TV APCO Conf- Brooks E911 Mtg -Homan CENTURYLINK -QWEST 06 -14 NC 36045708315588 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571B 06 -14 A/C 3604576684085B 06 -16 A/C 206T359336570B 07 -23 A/C 206T302306084B 06 -23 NC 206T310164584B 06 -14 NC 3604570411199B CLALLAM CNTY INFORMATION TECHNOL RENTAL/LEASE EQUIPMENT CONSOLE CLEANING SPECIALISTS JANITORIAL SUPPLIES QUILL CORPORATION ENVELOPES, PLAIN, PRINTED SOUND SYSTEMS & ACCESSORY US BANK CORPORATE PAYMENT SYSTEI Comp Supplies- Romberg Comp Supplies- Romberg Conf Reg- Brooks 103- 1511- 558.42 -10 103- 1511- 558.42 -10 103- 1511- 558.42 -10 103- 1511- 558.42 -10 103- 1511- 558.42 -10 103- 1511- 558.42 -10 103- 1511- 558.42 -10 103- 1511- 558.41 -50 103- 1511- 558.31 -01 Division Total: Department Total: Fund Total: 107- 0000 - 237.00 -00 107- 0000 - 237.00 -00 Division Total: Department Total: 107- 5160- 528.43 -10 107- 5160- 528.43 -10 107- 5160- 528.43 -10 107- 5160- 528.43 -11 107- 5160- 528.43 -11 107- 5160- 528.42 -10 107- 5160- 528.42 -10 107- 5160- 528.42 -10 107- 5160- 528.42 -10 107- 5160- 528.42 -10 107- 5160- 528.42 -10 107- 5160- 528.42 -10 107- 5160- 528.42 -10 107- 5160- 594.65 -10 107- 5160- 528.31 -01 107- 5160- 528.31 -01 107- 5160- 528.31 -01 107- 5160- 528.31 -60 107- 5160 -528 31 -60 107- 5160- 528.43 -11 Invoice Amount 58.50 28.05 $539.08 $539.08 $539.08 0.06 0.12 0.10 0.37 1.39 1.02 1.39 2.78 3,750.00 11.30 $3,768.53 $3,768.53 $3,768.53 -3.37 3.37 $0.00 $0.00 242.74 242.74 259.17 741.70 -0.20 3.23 6.55 5.66 19.93 74.91 54.90 74.91 149.87 6,673.83 130.08 87.71 39.01 43.52 -43.52 311.00 E -25 Page 15 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date. 7/10/2013 Vendor Description US BANK CORPORATE PAYMENT SYSTEI Conf Reg- Brooks WA STATE PATROL MANAGEMENT SERVICES Pencom DEPARTMENT OF COMMERCE Real Estate Excise Tax EXELTECH CONSULTING INC STUDIO CASCADE, INC Capital Projects -Pub Wks STUDIO CASCADE, INC WESCO DISTRIBUTION INC Capital Projects -Pub Wks BPA -POWER WIRES DEPARTMENT OF REVENUE -WIRES MCFARLAND CASCADE MCMASTER -CARR SUPPLY CO ALVEY, ELAINE M CARR, TERI LYNN CLAY, CHRISTY LYNN COREY, MERTON H CUTTIE, KYLE C DUFTON, SPENCER D GONZALEZ, GABRIELA E GORDON, ALEXANDRIA M HOUSE, WAYNE BRYANT HUSSEY, KATHLEEN M JACOBS- MARSHALL, SHERI JOHNSON, CASSONDRA J JOHNSON, GERRY L KENNEDY, RONALD & LUANN LAWLER, JOHN L LOOMIS, SHANE Pencom Pencom Pencom Fund PW -00- 691 -044 LOAN PMT PW -00- 691 -044 LOAN PMT Real Estate Excise Tax -2 Real Estate Excise Tax Real Estate Excise Tax #2 CONSULTING SERVICES CONSULTING SERVICES CONSULTING SERVICES GF- Street Projects CONSULTING SERVICES CONSULTING SERVICES CONSULTING SERVICES ELECTRICAL CABLES & WIRES ST- Sidewalk Improvement Capital Projects -Pub Wks Capital Improvement May Power Wire -EFT May Power Wire -EFT Excise Tax Return -May LUMBER& RELATED PRODUCTS ELECTRICAL EQUIP & SUPPLY FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND OVERPAYMENT -1204 S CEDAR FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND UTILITY DEPOSIT REFUND OVERPAYMNT -2112 DRIFTWOOD FINAL BILL REFUND FINAL BILL REFUND Account Number 107- 5160- 528.43 -11 107- 5160- 528.48 -10 Division Total: Department Total: Fund Total: 160- 7841 - 591.78 -10 160- 7841 - 592.83 -10 Division Total: Department Total: Fund Total: 310- 7930 - 595.65 -10 310- 7930 - 595.65 -10 310- 7930 - 595.41 -50 Division Total: 310- 7961- 595.41 -50 310- 7961- 595.65 -10 310- 7961- 595.65 -10 310- 7961- 595.65 -10 Division Total: Department Total: Fund Total: 401 - 0000 - 213.10 -00 401 - 0000 - 213.10 -00 401 - 0000 - 237.00 -00 401 - 0000 - 141.43 -00 401 - 0000 - 237.00 -00 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 Invoice Amount - 311.00 2,133.00 $10,939.74 $10,939.74 $10,939.74 80,426.91 6,434.15 $86,861.06 $86,861.06 $86,861.06 1,866.65 11,390.84 300.00 $13,557.49 1,409.43 34,204.59 56,612.34 230.08 $92,456.44 $106,013.93 $106,013.93 183,179.00 1,142,904.00 236.78 16,099.57 -10.53 60.20 79.70 37.37 264.59 52.15 12.00 85.01 54.60 28.65 341.82 171.65 87.32 250.00 113.36 228.74 170 34 E -26 Page 16 I., City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date 7/10/2013 Vendor MCBRIDE, VICKI MILLER, CHRISTOPHER J MORAN, BRENDAN J NEWBERG, NATHAN E PATEL, ASIT A PIERROT, PAULA M PROPERTIES BY LANDMARK INC PRYSOCK, STEPHEN C & LORI L RICKEL, MITCHELL L ROLAND, CASSANDRA A SANDWICK, MARJORIE F SEARS, MURVEN R SINGH, GURPREET SLEEPER, BETTY STANDLEY, JOSEPH C STOKES, KRISTOFER R THOMPSON, ESTATE OF THOMAS A URENA, SELINA LYNN URZUA, ERICK E VANHOOSE, HERBERT R WOODMAN, CALEB PACIFIC METERING INC Description UTILITY DEPOSIT REFUND FINAL BILL REFUND OVERPAYMENT -323 S ALBERT FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND OVERPAYMENT -318 W 8TH ST FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND OVERPAYMENT -110 OVERPAYMENT -603 FINAL BILL REFUND FINAL BILL REFUND OVERPAYMENT -1222 S H ST FINAL BILL REFUND OVERPAYMENT -617 LOPEZ AVE FINAL BILL REFUND FINAL BILL REFUND OVERPAYMENT -1729 W 9TH GR FINAL BILL REFUND ELECTRICAL EQUIP & SUPPLY Account Number 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 -122 10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 VASHON AV 401 - 0000 - 122.10 -99 MILWAUKEE 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 -237 00 -00 US BANK CORPORATE PAYMENT SYSTEI Battery Corrosion Grd -SH 401 -0000- 237.00 -00 Battery Corrosion Grd -SH 401 - 0000 -237 00 -00 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401 - 0000 - 141.41 -00 Division Total: Department Total: DATA PROC SERV &SOFTWARE 401 - 7111 - 533.42 -12 06 -14 NC 3604570831558B 401 - 7111 - 533.42 -10 06 -14 A/C 3604570968343B 401 - 7111 - 533.42 -10 06 -14 NC 3604571535571 B 401 - 7111- 533.42 -10 06 -14 A/C 3604576684085B 401 - 7111 - 533.42 -10 06 -16 NC 206T359336570B 401 - 7111 - 533.42 -10 07 -23 NC 206T302306084B 401 - 7111 - 533.42 -10 06 -23 NC 206T3101645848 401 - 7111- 533.42 -10 06 -14 NC 36045704111998 401 - 7111 - 533.42 -10 06 -22 a/c 571136182 -00001 401 - 7111- 533.42 -10 Engineering- Electric Division Total: NWPPA Mtgs -Lusk 401- 7120 - 533.43 -10 DATA PROC SERV &SOFTWARE 401 - 7120 - 533.42 -12 06 -14 NC 3604570831558B 401 - 7120 - 533.42 -10 06 -14 NC 3604570968343B 401 - 7120- 533.42 -10 CAPACITY PROVISIONING INC CENTURYLINK -QWEST VERIZON WIRELESS Public Works- Electric ADVANCED TRAVEL CAPACITY PROVISIONING INC CENTURYLINK -QWEST Invoice Amount 125.00 75.84 0.53 0.01 83.37 65.41 178.00 155.04 14.01 52.37 100.00 197.63 61.55 83.04 5.00 33.28 427.51 25.15 64.13 7 25 10.45 - 41.13 - 11.70 11.70 5,508.56 $1,351,678.32 $1,351,678.32 100.44 0.36 0.73 0.63 2.21 8.32 6.10 8.32 16 65 53 05 $196.81 507.23 100.44 0.36 0.73 E -27 Page 17 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date. 7/10/2013 Vendor CENTURYLINK -QWEST Description Account Number Invoice Amount 06 -14 NC 3604571535571 B 401 - 7120- 533.42 -10 0.63 06 -14 A/C 3604576684085B 401 - 7120 - 533.42 -10 2 21 06 -16 NC 206T359336570B 401 - 7120 - 533.42 -10 8.32 07 -23 NC 206T302306084B 401 - 7120 - 533.42 -10 6.10 06 -23 A/C 206T310164584B 401- 7120- 533.42 -10 8.32 06 -14 NC 3604570411199B 401 - 7120 - 533.42 -10 16 65 FCS GROUP CONSULTING SERVICES 401 - 7120 - 533.41 -50 5,129.25 FEDERAL EXPRESS CORP Shipping Chgs 401- 7120 -533 42 -10 16.61 Public Works - Electric Power Systems Division Total: $5,796.85 ADVANCED TRAVEL Frnt Line Ldrship -Drake 401 - 7180 - 533.43 -10 272.12 CANON USA, INC RENTAL OR LEASE SERVICES 401 - 7180 - 533.45 -31 176.61 CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE 401 - 7180 - 533.42 -12 2,826.94 CAPTAIN T'S FIRE PROTECTION EQUIP /SUP 401 - 7180 - 533.48 -10 123.84 CED /CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401- 7180- 533.34 -02 709.28 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 59.99 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 598.37 ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.35 -01 13.24 FASTENERS, FASTENING DEVS 401 - 7180 - 533.35 -01 61.58 CENTURYLINK - QWEST 06 -14 NC 3604570831558B 401- 7180 - 533.42 -10 2.87 06 -14 NC 3604570968343B 401 - 7180 - 533.42 -10 5.82 06 -14 NC 3604571535571 B 401 - 7180- 533.42 -10 5.03 06 -14 A/C 3604576684085B 401 - 7180 - 533.42 -10 17.72 06 -16 A/C 206T359336570B 401 - 7180 - 533.42 -10 66.59 07 -23 A/C 206T302306084B 401- 7180 - 533.42 -10 48.80 06 -23 NC 206T310164584B 401 - 7180 - 533.42 -10 66.59 06 -14 a/c 3604574717777B 401 - 7180 - 533.42 -10 126.46 06 -05 a/c 3604526236776B 401 - 7180 - 533.42 -10 44.24 06 -05 a/c 3604529541353B 401 - 7180 - 533.42 -10 41.72 06 -02 a/c 3604178095336B 401 - 7180 - 533.42 -10 44.98 06 -16 a/c 206T322760994B 401 - 7180 - 533.42 -10 54.54 06 -16 a/c 206T323881998B 401- 7180 - 533.42 -10 54.54 06 -16 a/c 206T323879996B 401 - 7180 - 533.42 -10 54.54 06 -16 a/c 206T326157000B 401 - 7180 - 533.42 -10 54.54 06 -14 NC 3604570411199B 401 - 7180 - 533.42 -10 133.22 CLINICARE OF PORT ANGELES INC 3 DOT PHYSICALS 401- 7180 - 533.49 -90 120.00 3 DOT PHYSICALS 401 - 7180 - 533.49 -90 120.00 3 DOT PHYSICALS 401 - 7180 - 533.49 -90 120.00 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -May 401- 7180 - 533.49 -50 103,885.76 GRAINGER ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 25.70 HD SUPPLY POWER SOLUTIONS, LTD ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.34 -02 671.81 INDUSTRIAL SCIENTIFIC CORPORATION GASES CONT.EQUIP:LAB,WELD 401 - 7180 - 533.31 -01 236.47 LAB EQUIP,BIO,CHEM,ENVIR 401 - 7180 - 533.41 -50 135.27 E -28 Page 18 City of Port City Council Expe From: 6/22/2013 Angeles nditure Report To: 7/5/2013 Date. 7/10/2013 Vendor KARON'S FRAME CENTER LINCOLN INDUSTRIAL CORP MASON COUNTY PUD #3 MCMASTER -CARR SUPPLY CO Trent Peppard OLYMPIC LAUNDRY & DRY CLEANERS OLYMPIC SYNTHETIC PRODUCTS PACIFIC METERING INC PLATT ELECTRIC SUPPLY INC PORT ANGELES CITY TREASURER PORT OF PORT ANGELES QUILL CORPORATION ROHLINGER ENTERPRISES INC SPECIALTY ENGINEERING, INC SUNSET DO -IT BEST HARDWARE THURMAN SUPPLY US BANK CORPORATE PAYMENT SYSTEI Bottled Water - Hairell Bottled Water - Hairell Battery Corr Gd- Hairell Battery Corr Gd- Hairell Meter Crates - Hairell Meter Crates - Hairell Conf Reg -Klarr /McCabe Conf Reg -Klarr /McCabe VERIZON WIRELESS 06 -22 a/c 571136182 -00002 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Description PICTURE FRAMING ELECTRICAL EQUIP & SUPPLY EDUCATIONAL SERVICES ELECTRICAL EQUIP & SUPPLY MEAL REIMBURSEMENTS LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV EQUIP MAINT & REPAIR SERV ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Lunch for Public Works Lease Fees ELECTRICAL EQUIP & SUPPLY OFFICE SUPPLIES, GENERAL ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY AUTO & TRUCK MAINT. ITEMS TESTING &CALIBRATION SERVI TESTING &CALIBRATION SERVI TESTING &CALIBRATION SERVI TESTING &CALIBRATION SERVI TESTING &CALIBRATION SERVI TESTING &CALIBRATION SERVI PW CONSTRUCTION & RELATED FUEL,OIL,GREASE, & LUBES FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Account Number 401 - 7180- 533.48 -10 401 - 7180- 533.34 -02 401 - 7180- 533.41 -50 401 - 7180- 533.34 -02 401 - 7180 - 533.31 -01 401 - 7180- 533.41 -50 401 - 7180- 533.41 -50 401 - 7180- 533.48 -10 401 - 7180- 533.34 -02 401 - 7180- 533.34 -02 401 - 7180- 533.34 -02 401 - 7180- 533.31 -01 401 - 7180- 533.45 -30 401 - 7180- 533.31 -01 401 - 7180- 533.31 -01 401 - 7180- 533.34 -02 401 - 7180- 533.35 -01 401 - 7180- 533.35 -01 401 - 7180- 533.48 -10 401 - 7180- 533.48 -10 401 - 7180- 533.48 -10 401 - 7180- 533.48 -10 401 - 7180- 533.48 -10 401 - 7180- 533.48 -10 401 - 7180- 533.48 -10 401 - 7180- 533.34 -02 401 - 7180- 533.34 -02 401 - 7180- 533.34 -02 401 - 7180- 533.34 -02 401 - 7180- 533.48 -10 401 - 7180- 533.34 -02 401 - 7180 - 533.31 -01 401 - 7180 - 533.31 -01 401 - 7180- 533.34 -02 401 - 7180- 533.34 -02 401 - 7180- 533.35 -01 401 - 7180- 533.35 -01 401 - 7180- 533.43 -10 401 - 7180- 533.43 -10 401 - 7180- 533.42 -10 401 - 7180 -533 34 -02 401 - 7180- 533.34 -02 Invoice Amount 279 21 104 58 3,780.21 135.89 30.50 79.18 79.18 108.70 530.71 86.98 192.21 35.85 4,100.00 13.77 43.38 423.66 584.51 1,160.26 487.32 902.39 92.52 92.52 98.32 98.32 6,978.79 6.30 26.83 22.19 5.16 148 70 8.63 27.90 -27.90 40.06 -40 06 151.00 - 151.00 550.00 - 550.00 296.04 252.55 2,084.13 E -29 Page 19 City of Port City Council Expe From: 6/22/2013 Angeles nditure Report To: 7/5/2013 Date. 7/10/2013 Vendor Public Works - Electric FOWLER COMPANY, H D TOKAY SOFTWARE AMSAN CAPACITY PROVISIONING INC CENTURYLINK -QWEST DEPARTMENT OF COMMERCE DEPARTMENT OF REVENUE -WIRES FCS GROUP FOWLER COMPANY, H D GRAINGER LINCOLN INDUSTRIAL CORP OFFICE DEPOT OLYMPIC STATIONERS INC PUD #1 OF CLALLAM COUNTY SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC Description Electric Operations Public Works - Electric Electric Utility Fund PIPE FITTINGS DATA PROC SERV &SOFTWARE PAPER & PLASTIC - DISPOSABL PAPER & PLASTIC - DISPOSABL DATA PROC SERV &SOFTWARE 06 -14 NC 3604570831558B 06 -14 NC 36045709683438 06 -14 NC 3604571535571B 06 -14 A/C 3604576684085B 06 -16 NC 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 a/c 3604571270975B 06 -23 a/c 206T411255315B 06 -14 A/C 3604570411199B PW -5 -95- 791 -028 LOAN PMT PW -94- 792 - TIM -205 LOAN PM PW -04- 691 -055 LOAN PMT PW -00 -691 -045 LOAN PMT PW -5 -95- 791 -028 LOAN PMT PW -94- 792 - TIM -205 LOAN PM PW -04- 691 -055 LOAN PMT PW -00- 691 -045 LOAN PMT Excise Tax Return -May CONSULTING SERVICES PIPE FITTINGS PIPE FITTINGS Freight Chgs CONTRL,INDICA,RECORD INST M ETALS, BARS, PLATES, RODS SUPPLIES SUPPLIES Crown Z Water Rd PAI NTS, COATI NGS, WALLPAPER AUTO & TRUCK MAINT. ITEMS PIPE FITTINGS BOTTLED WATER /FLY TRAPS Account Number Division Total: Department Total: Invoice Amount $134,348.67 $140,342.33 Fund Total: $1,492,020.65 294.77 -36.12 $258.65 $258.65 86.70 91.47 1,261.69 1.07 2.18 1.89 6.64 24.97 18.30 24.97 184.97 64.59 49.96 13,306.50 53,571 43 126,687.31 62,642.40 399.20 1,071.43 7,601 24 5,011.39 18,067.61 2,837.98 90.79 992 71 32.52 61.18 34.09 31.32 18.61 28.36 31.93 57 56 29.50 82 59 E -30 402 - 0000 - 141.40 -00 402 - 0000 - 237.00 -00 Division Total: Department Total: 402 - 7380 - 534.31 -01 402 - 7380 - 534.31 -01 402 - 7380 - 534.42 -12 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 - 582.72 -10 402 - 7380 - 582.72 -10 402 - 7380 - 582.78 -10 402 - 7380 - 582.78 -10 402 - 7380 - 592.83 -10 402 - 7380 -592 83 -10 402 - 7380 -592 83 -10 402 - 7380 - 592.83 -10 402 - 7380 - 534.49 -50 402 - 7380 - 534.41 -50 402 - 7380 - 534.31 -20 402 - 7380 - 534.31 -20 402 - 7380 - 534.42 -10 402 - 7380 - 534.31 -20 402 - 7380 - 534.31 -20 402 - 7380 -534 31 -01 402 - 7380 -534 31 -01 402 - 7380 - 534.47 -10 402 - 7380 - 534.31 -01 402 - 7380 - 534.31 -20 402 - 7380 - 534.31 -20 402 - 7380 - 534.31 -20 Page 20 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date 7/10/2013 Vendor THURMAN SUPPLY TOKAY SOFTWARE TWISS ANALYTICAL LABORATORIES USA BLUEBOOK Public Works -Water Description PIPE FITTINGS DATA PROC SERV &SOFTWARE TESTING &CALIBRATION SERVI TESTING &CALIBRATION SERVI STEAM & HOT WATER FITTING Water Public Works -Water Water Fund NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP US BANK CORPORATE PAYMENT SYSTEI Heavy Duty Push Rods -SW Calibrator -Wray Heavy Duty Push Rods -SW Calibrator -Wray ADVANCED TRAVEL ANGELES MILLWORK & LUMBER CO CANON USA, INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES FCS GROUP FEDERAL EXPRESS CORP HACH COMPANY NCL NORTH CENTRAL LABORATORIES O'REILLY AUTO PARTS OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC Adv Ch Hyg Wkshop -Freed LUMBER& RELATED PRODUCTS OFFICE MACHINES & ACCESS DATA PROC SERV &SOFTWARE 06 -14 NC 3604570831558B 06 -14 A/C 3604570968343B 06 -14 A/C 3604571535571 B 06 -14 NC 3604576684085B 06 -16 A/C 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 a/c 3604576315689B 06 -14 a/c 3604574859247B 06 -08 a/c 3605650365696B 06 -10 a/c 360Z1002409558 06 -16 a/c 206T325585090B 06 -16 a/c 206T329544912B 06 -14 A/C 3604570411199B Excise Tax Return -May CONSULTING SERVICES Shipping Chgs CHEMICAL LAB EQUIP & SUPP CHEMICAL LAB EQUIP & SUPP FUEL,OIL,GREASE, & LUBES TAPE(NOT DP,SOUND,VIDEO) Account Number 402 - 7380 - 534.31 -20 402 - 7380 - 534.48 -02 402 - 7380 - 534.41 -50 402 - 7380 - 534.41 -50 402 - 7380 - 534.31 -20 Division Total: Department Total: Fund Total: 403 - 0000 - 237.00 -00 403 - 0000 - 237.00 -00 403 - 0000 - 237.00 -00 403 - 0000 - 237.00 -00 403 - 0000 - 237.00 -00 Division Total: Department Total: 403 - 7480 - 535.43 -10 403 - 7480 - 535.31 -01 403 - 7480 - 535.45 -31 403 - 7480 - 535.42 -12 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.49 -50 403 - 7480 - 535.41 -50 403 - 7480 - 535.42 -10 403 - 7480 - 535.31 -01 403 - 7480 - 535.31 -01 403 - 7480 - 535.31 -01 403 - 7480 - 535.31 -01 COMPUTER ACCESSORIES &SUPF403 - 7480 - 535.31 -01 COPYING MACHINE SUPPLIES 403 - 7480 - 535.31 -01 Invoice Amount 19.63 466.12 22.50 241.00 356.74 $295,613.04 $295,613.04 $295,871.69 - 78.96 - 25.08 -9.22 25.08 9.22 - $78.96 - $78.96 53.80 110.31 174.64 1,459.48 0.96 1.94 1.68 591 22.20 16.27 22.20 84.70 84.58 41.72 152.10 54.40 54.40 44.41 14,392.81 2,801 90 114.66 514.06 1,018.96 4.33 21.18 104.76 1,253.13 E -31 Page 21 t'" 4 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date. 7/10/2013 Vendor PACIFIC OFFICE EQUIPMENT INC PETTIT OIL COMPANY PUD #1 OF CLALLAM COUNTY SWAIN'S GENERAL STORE INC TYCO INTEGRATED SECURITY Description COPYING MACHINE SUPPLIES SUPPLIES Power Supply FUEL,OIL,GREASE, & LUBES SECURITY,FIRE,SAFETY SERV US BANK CORPORATE PAYMENT SYSTEI Heavy Duty Push Rods -SW Calibrator -Wray Digi Key -Wray Heavy Duty Push Rods -SW Calibrator -Wray Digi Key -Wray WATER ENVIRONMENT FEDERATION MEMBERSHIPS Public Works- WW /Stormw Wastewater Public Works -WW /Stormwtr DEPARTMENT OF REVENUE -WIRES AMSAN CAPACITY PROVISIONING INC CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES FCS GROUP OLYMPIC PRINTERS INC PUGET SAFETY EQUIPMENT INC SOUND PUBLISHING INC SUNSET DO -IT BEST HARDWARE WASTE CONNECTIONS, INC Public Works -Solid Waste DEPARTMENT OF REVENUE -WIRES ADVANCED TRAVEL Account Number 403 - 7480 - 535.31 -01 403 - 7480 - 535.31 -01 403 - 7480 - 535.47 -10 403 - 7480 - 535.31 -20 403 - 7480 - 535.41 -50 403 - 7480 - 535.31 -20 403 - 7480 - 535.31 -20 403 - 7480 - 535.31 -20 403 - 7480 - 535.31 -20 403 - 7480 - 535.31 -20 403 - 7480 - 535.31 -20 403 - 7480 - 535.49 -01 Division Total: Department Total: Wastewater Fund Fund Total: Excise Tax Return -May 404- 0000 - 237.10 -00 Division Total: Department Total: PAPER & PLASTIC - DISPOSABL DATA PROC SERV &SOFTWARE 06 -14 A/C 3604570831558B 06 -14 A/C 3604570968343B 06 -14 NC 3604571535571 B 06 -14 NC 3604576684085B 06 -16 A/C 206T359336570B 07 -23 A/C 206T3023060848 06 -23 NC 206T310164584B 06 -14 NC 3604570411199B Excise Tax Return -May CONSULTING SERVICES PRINTING,SILK SCR,TYPSET FIRST AID & SAFETY EQUIP. COMMUNICATIONS /MEDIA SERV SUPPLIES ENVIRONMENTAL &ECOLOGICAL Solid Waste- Collections Public Works -Solid Waste Solid Waste- Collections Excise Tax Return -May WSRA Conf - Freilich 404 - 7580 - 537.31 -01 404 - 7580 - 537.42 -12 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.49 -50 404 - 7580 - 537.41 -51 404 - 7580 - 537.44 -10 404 - 7580 - 537.31 -01 404 - 7580 - 537.44 -10 404 - 7580 - 537.31 -01 404 - 7580 - 537.41 -51 Division Total: Department Total: Fund Total: 405 - 0000 - 237.10 -00 Division Total: Department Total: 405 - 7538 - 537.43 -10 Invoice Amount - 746.67 25.41 40.09 22 56 291.60 323.69 118.95 12.99 - 323.69 - 118.95 -12.99 102.00 $22,346.48 $22,346.48 $22,267.52 23.34 $23.34 $23.34 86.70 117.18 0.48 0.97 0.84 2.95 11.10 8 13 11 10 22.20 11,137.31 1,183.83 740.64 469.77 231 00 229.82 52,816.12 $67,070.14 $67,070.14 $67,093.48 260.06 $260.06 $260.06 443.61 E -32 Page 22 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date- 7/10/2013 Vendor AMSAN CAPACITY PROVISIONING INC CDW GOVERNMENT INC CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES FCS GROUP FEDERAL EXPRESS CORP LEITZ FARMS, INC Sonia Coventon OLYMPIC PRINTERS INC ON THE MOVE MEDIA INC PORT ANGELES CITY TREASURER SOUND PUBLISHING INC Description Account Number PAPER & PLASTIC - DISPOSABL 405 - 7538 - 537.31 -01 DATA PROC SERV &SOFTWARE 405 - 7538 - 537.42 -12 COMPUTER HARDWARE &PERIPHI405 - 7538 - 537.31 -01 06 -14 A/C 3604570831558B 06 -14 NC 3604570968343B 06 -14 A/C 3604571535571B 06 -14 NC 3604576684085B 06 -16 A/C 206T359336570B 07 -23 NC 206T302306084B 06 -23 A/C 206T310164584B 06 -05 a/c 3604522245145B 06 -05 a/c 3604528100532B 06 -14 A/C 36045704111998 Excise Tax Return -May CONSULTING SERVICES Shipping Chgs POISONS:AGRICUL & INDUSTR MILEAGE REIMBURSEMENT PRINTING PREPARATIONS PRINTING,SILK SCR,TYPSET COMMUNICATIONS /MEDIA SERV Keys /Rack - Coventon Postage -Hale Postage -Hale COMMUNICATIONS /MEDIA SERV 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.49 -50 405 - 7538 - 537.41 -50 405 - 7538 - 537.42 -10 405 - 7538 - 537.31 -01 405 - 7538 - 537.31 -01 405 - 7538 - 537.44 -10 405 - 7538 - 537.44 -10 405 - 7538 - 537.44 -10 405 - 7538 - 537.31 -20 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.44 -10 US BANK CORPORATE PAYMENT SYSTEI Ferry Tickets 405- 7538 - 537.43 -10 Ferry Tickets 405 - 7538 - 537.43 -10 WASTE CONNECTIONS, INC ENVIRONMENTAL &ECOLOGICAL 405 - 7538 - 537.41 -51 BLDG CONSTRUC. SERVICES- 405 - 7538 - 537.41 -51 ENVIRONMENTAL &ECOLOGICAL 405 - 7538 - 537.45 -30 ENVIRONMENTAL &ECOLOGICAL 405 - 7538 - 582.75 -10 ENVIRONMENTAL &ECOLOGICAL 405 - 7538 - 592.83 -10 Public Works -Solid Waste SW - Transfer Station Division Total: ADVANCED TRAVEL Herrera - Neal /Puntenney 405 - 7585 - 537.43 -10 ASPECT CONSULTING, LLC CONSULTING SERVICES 405 - 7585 - 537.41 -50 CAFE NEW DAY LUNCH MEETING W/ HERRERA 405 - 7585 - 537.41 -50 HERRERA ENVIRONMENTAL CONSULTAP ENGINEERING SERVICES 405 - 7585 - 537.41 -50 THURMAN SUPPLY PIPE AND TUBING 405 - 7585 - 537.31 -20 Public Works -Solid Waste Solid Waste - Landfill Division Total: Public Works -Solid Waste Department Total: Solid Waste- LFTTrf Stn Fund Total: DEPARTMENT OF REVENUE -WIRES Excise Tax Return -May 406- 0000 -237 00 -00 Invoice Amount 23.18 202.03 196.79 0.48 0.97 0.84 2.95 11.10 8.13 11.10 41.86 41.72 22.20 24,675.95 1,183.82 133.60 195.11 85.77 49.32 655 60 2,355.12 19.13 8.57 6.97 224.00 12.40 -12.40 1,318.37 264,876.04 5,367.27 28,123.97 34,654.76 $364,940.33 26.40 8,382.98 83.47 225,587.82 101.82 $234,182.49 $599,122.82 $599,382.88 4.86 E -33 Page 23 4 rf, City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date. 7/10/2013 Vendor CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES FEDERAL EXPRESS CORP VERIZON WIRELESS WASHINGTON (DES/TBS), STATE OF Public Works- WW /Stormw Description Account Number Division Total: Department Total: 06 -14 A/C 3604570831558B 406 - 7412 - 538.42 -10 06 -14 NC 3604570968343B 406 - 7412 - 538.42 -10 06 -14 A/C 3604571535571 B 406 - 7412- 538.42 -10 06 -14 A/C 3604576684085B 406 - 7412 - 538.42 -10 06 -16 NC 206T359336570B 406 - 7412 - 538.42 -10 07 -23 A/C 206T302306084B 406 - 7412 - 538.42 -10 06 -23 A/C 206T310164584B 406 - 7412 - 538.42 -10 06 -14 A/C 3604570411199B 406- 7412 - 538.42 -10 Excise Tax Return -May 406- 7412 - 538.49 -50 Shipping Chgs 406 - 7412 - 538.42 -10 06 -22 a/c 571136182 -00001 406 - 7412 - 538.42 -10 COMPUTERS,DP & WORD PROC. 406- 7412 - 538.31 -60 Stormwater Division Total. Public Works -WW /Stormwtr Stormwater Fund DEPARTMENT OF REVENUE -WIRES Excise Tax Return -May PROGRESSIVE MEDICAL INTERNATIONAISALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE CENTURYLINK -QWEST CLALLAM CNTY EMS CORDERY, SHARON DELL MARKETING LP LIFE ASSIST Jake Patterson Gerald Starrett MOROZ, JAMES 06 -14 NC 3604570831558B 06 -14 NC 36045709683438 06 -14 A/C 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 3604570411199B Department Total: Fund Total: 409 - 0000 - 237.00 -00 409 - 0000 - 237.00 -00 409 - 0000 - 237.00 -00 Division Total: Department Total: 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 Medic 1 Advisory 409 - 6025 - 526.41 -50 CPR CLASS 6/25/13 409 - 6025 - 526.31 -08 COMPUTER HARDWARE &PERIPHI409 - 6025 - 526.31 -60 COMPUTER HARDWARE &PERIPHI409 - 6025 - 526.31 -60 COMPUTER HARDWARE &PERIPHI409 - 6025 - 526.31 -60 CPR FACE SHIELDS 409- 6025 -526 31 -08 REIMBURSE AIRLINE TICKET 409 - 6025 - 526.43 -10 OVERPAYMENT 409- 6025 -342 60 -20 EDUCATIONAL SERVICES 409 - 6025 - 526.31 -08 PROGRESSIVE MEDICAL INTERNATIONAISALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE 409 - 6025 - 526.31 -02 409 - 6025 - 526.31 -02 409 - 6025 - 526.31 -13 Invoice Amount $4.86 $4.86 0.24 0.49 0.42 1.48 5.55 4.07 5.55 11.10 8,583.71 9.28 19.20 1,644.39 $10,285.48 $10,285.48 $10,290.34 247.22 -73 55 -81.88 $91.79 $91.79 1.43 2.91 2.52 8.86 33.29 24.40 33.29 66.61 600.00 50.00 28.44 36.03 956.15 80.96 908.80 100.00 200.00 819 30 392.20 129.79 E -34 Page 24 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date 7/10/2013 Vendor Description PROGRESSIVE MEDICAL INTERNATIONAISALE SURPLUS /OBSOLETE REIFENSTAHL, PATRICIA EDUCATIONAL SERVICES VERIZON WIRELESS 06 -15 a/c 264395724 -00001 Fire Department Medic I Fire Department Medic I Utility ADVANCED TRAVEL CERCLA/MTCA Conf -Bloor FEIRO /PA Harbor -West US BANK CORPORATE PAYMENT SYSTEITravel -Bloor Travel - DeFrang Hotel- Roberds Travel -Bloor Travel - DeFrang Hotel - Roberds Public Works- WW /Stormw Wastewater Remediation Public Works -WW /Stormwtr Harbor Clean Up AIR FLO HEATING COMPANY INC ALPHA BUILDER CORPORATION CAPACITY PROVISIONING INC CENTURYLINK -QWEST EVERWARM HEARTH & HOME INC PORT ANGELES SCHOOL DISTRICT CITY REBATE CITY REBATE DATA PROC SERV &SOFTWARE 06 -14 A/C 3604570831558B 06 -14 A/C 3604570968343B 06 -14 A/C 3604571535571B 06 -14 A/C 3604576684085B 06 -16 A/C 206T3593365708 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 3604570411199B CITY REBATE JOINT UAC /COUNCIL LUNCH CITY REBATE US BANK CORPORATE PAYMENT SYSTEI Seminar Reg - Currie Seminar Reg- Currie Public Works- Electric Conservation Public Works- Electric CAPACITY PROVISIONING INC FCS GROUP Public Works- Electric Conservation DATA PROC SERV &SOFTWARE DATA PROC SERV &SOFTWARE CONSULTING SERVICES Telecommunications Public Works - Electric Account Number 409 -6025 -526 31 -13 409 - 6025 - 526.31 -08 409 - 6025 - 526.42 -10 Division Total: Department Total: Fund Total: 413 - 7481 -535 43 -10 413 -7481- 535.43 -10 413 - 7481 - 535.43 -10 413 - 7481 -535 43 -10 413- 7481 - 535.43 -10 413- 7481 - 535.43 -10 413- 7481 - 535.43 -10 413- 7481 - 535.43 -10 Division Total: Department Total: Fund Total: 421 - 7121- 533.49 -86 421 - 7121- 533.49 -86 421 - 7121- 533.42 -12 421 - 7121- 533.42 -10 421 - 7121- 533.42 -10 421 - 7121- 533.42 -10 421 - 7121- 533.42 -10 421- 7121- 533.42 -10 421 - 7121- 533.42 -10 421 - 7121- 533.42 -10 421 - 7121- 533.42 -10 421 - 7121- 533.49 -86 421- 7121- 533.41 -10 421 - 7121- 533.49 -86 421 - 7121- 533.43 -10 421 -7121- 533.43 -10 Division Total: Department Total: Fund Total: 431 - 7130- 538.41 -50 431 - 7130- 538.42 -12 431 - 7130- 538.41 -80 Division Total: Department Total: Invoice Amount 664.32 50 00 82.92 $5,272.22 $5,272.22 $5,364.01 52.75 10.90 715.30 713.00 409.17 - 715.30 - 713.00 - 409.17 $63.65 $63.65 $63.65 1,500.00 298.98 315.02 0.24 0.49 0 42 1.48 5.60 4.12 5.60 11 10 1,550.12 170.00 1,120.00 128.00 - 128.00 $4,983.17 $4,983.17 $4,983.17 2,365.26 5,282.03 500.72 $8,148.01 $8,148.01 E -35 Page 25 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date 7/10/2013 Vendor OLYMPIC ELECTRIC CO INC Public Works- Electric HDR ENGINEERING, INC Public Works -Water DUNN, RICKY J FARALLON CONSULTING, LLC NORDISK SYSTEMS, INC Public Works -WW /Stormw PACE ENGINEERS, INC Public Works -Equip Svcs BROWN AND CALDWELL DEPARTMENT OF COMMERCE IMCO GENERAL CONSTRUCTION LOWER ELWHA KLALLAM TRIBE (TEQ) CONSULTING SERVICES US BANK CORPORATE PAYMENT SYSTEI Postage - Hanley Postage - Hanley VANIR CONSTRUCTION MGMT, INC CONSULTING SERVICES Public Works -WW /Stormw CSO Capital Public Works- WW /Stormwtr Description Telecommunications Fund EQUIP MAINT & REPAIR SERV Electric Projects Public Works- Electric Electric Utility CIP CONSULTING SERVICES Water Projects Public Works -Water Water Utility CIP DATA PROC SERV &SOFTWARE ENGINEERING SERVICES COMPUTERS,DP & WORD PROC. DATA PROC SERV &SOFTWARE Wastewater Projects Public Works -WW /Stormwtr WasteWater Utility CIP CONSULTING SERVICES Stormwater Util CIP Projs Public Works -Equip Svcs Stormwtr Util Projects CONSULTING SERVICES CONSULTING SERVICES PC08951034 SUPPLEMENTAL L PW -5 -93- 280 -038 LOAN PMT PW -07- 962 -015 LOAN PMT PW -06- 962- PRE -110 LOAN PM PC08- 951 -034 LOAN PMT PW07962015 SUPPLEMENTAL L PC08951034 SUPPLEMENTAL L PW -5 -93- 280 -038 LOAN PMT PW -07- 962 -015 LOAN PMT PW -06- 962 -PRE -110 LOAN PM PC08- 951 -034 LOAN PMT PW07962015 SUPPLEMENTAL L PW CONSTRUCTION & RELATED Account Number Fund Total: 451 - 7188- 594.65 -10 Division Total: Department Total: Fund Total: 452 - 7388 - 594.65 -10 Division Total: Department Total: Fund Total: 453 - 7488 - 594.65 -10 453 - 7488 - 594.41 -50 453 - 7488 - 594.65 -10 453 - 7488 - 594.65 -10 Division Total: Department Total: Fund Total: 456- 7688- 594.41 -50 Division Total: Department Total: Fund Total: 463- 7489 - 594.65 -10 463- 7489 - 594.65 -10 463- 7489 - 582.78 -10 463- 7489 - 582.78 -10 463- 7489 - 582.78 -10 463- 7489 - 582.78 -10 463- 7489 - 582.78 -10 463- 7489 - 582.78 -10 463- 7489 - 592.83 -10 463- 7489 - 592.83 -10 463- 7489 - 592.83 -10 463- 7489 - 592.83 -10 463- 7489 - 592.83 -10 463- 7489 - 592.83 -10 463- 7489 - 594.65 -10 463- 7489 - 594.65 -10 463- 7489- 594.65 -10 463- 7489 - 594.65 -10 463- 7489 -594 65 -10 Division Total: Department Total: Invoice Amount $8,148.01 273.71 $273.71 $273.71 $273.71 3,765 24 $3,765.24 $3,765.24 $3,765.24 3,873.49 2,288.00 28,151.48 15,608.04 $49,921.01 $49,921.01 $49,921.01 29,358.15 $29,358.15 $29,358.15 $29,358.15 1,289.27 135,724.73 156,250.00 41,888.89 82,236.84 31,052.63 417,763.16 31,250.00 659.72 837.78 3,732 86 2,173.68 20,434.94 123 70 824,251.77 351.66 18.27 -18.27 112,303.75 $1,862,325.38 $1,862,325.38 E -36 Page 26 r ri. City of Port City Council Expe From: 6/22/2013 Angeles nditure Report To: 7/5/2013 Date 7/10/2013 Vendor BAXTER AUTO PARTS #15 COASTAL WEAR PRODUCTS, INC FIRE CHIEF EQUIPMENT CO, INC FIRST RACE CAR WASH NAPA AUTO PARTS O'REILLY AUTO PARTS PETTIT OIL COMPANY QUALITY 4X4 TRUCK SUPPLY SOLID WASTE SYSTEMS, INC VALLEY FREIGHTLINER INC ARAMARK BAXTER AUTO PARTS #15 CAPACITY PROVISIONING INC CENTURYLINK -QWEST COPY CAT GRAPHICS EVERGREEN COLLISION CENTER FAR -WEST MACHINE & HYDRAULICS FEDERAL EXPRESS CORP LINCOLN INDUSTRIAL CORP Description CSO Capital Fund AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK ACCESSORIES CAR WASH TICKETS AUTO & TRUCK ACCESSORIES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS HOSES, ALL KINDS AUTO & TRUCK MAINT. ITEMS HOSES, ALL KINDS FUEL,OIL,GREASE, & LUBES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO BODIES & ACCESSORIES AUTO & TRUCK ACCESSORIES LAUNDRY /DRY CLEANING SERV AUTO & TRUCK MAINT. ITEMS DATA PROC SERV &SOFTWARE 06 -14 NC 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571 B 06 -14 NC 36045766840858 06 -16 A/C 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 NC 3604570411199B AUTO & TRUCK ACCESSORIES AUTO & TRUCK MAINT ITEMS EXTERNAL LABOR SERVICES HOSES, ALL KINDS AUTO & TRUCK MAINT. ITEMS Shipping Chgs AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS M ETALS, BARS, PLATES, RODS Account Number Invoice Amount Fund Total: $1,862,325.38 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 Division Total: Department Total: 501 - 7630 - 548.49 -90 501 - 7630- 548.34 -02 501 - 7630 - 548.42 -12 501 - 7630- 548.42 -10 501 - 7630 - 548.42 -10 501 - 7630 - 548.42 -10 501 - 7630 - 548.42 -10 501 - 7630- 548.42 -10 501 - 7630 - 548.42 -10 501 - 7630 - 548.42 -10 501 - 7630 - 548.42 -10 501 - 7630 -594 64 -10 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 -548 34 -02 501 - 7630- 548.42 -10 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630- 548.34 -02 69.97 1,493.32 292.68 455.62 6.28 62.87 39.61 85.81 -85.81 18.64 15.73 18.64 684.01 125.55 11.06 347.60 233.48 153 21 238.33 $4,266.60 $4,266.60 17.00 9.45 33.48 0.84 1.70 1.47 5.17 19.42 14.23 19.42 38.86 184.28 171.54 509.48 36.52 47.28 14 58 32.50 49.19 73 22 E -37 Page 27 rJ 4 re, City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date 7/10/2013 Vendor LINCOLN INDUSTRIAL CORP OLYMPIC STATIONERS INC PETTIT OIL COMPANY PORT ANGELES CITY TREASURER PORT ANGELES TIRE FACTORY RICHMOND 2 -WAY RADIO RUDY'S AUTOMOTIVE SUNSET DO -IT BEST HARDWARE Description AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS OFFICE SUPPLIES, GENERAL FUEL,OIL,GREASE, & LUBES Vehicle License - McBride AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS US BANK CORPORATE PAYMENT SYSTEI Safety Committe Luncheon Safety Committe Luncheon Good To Go Acct Good To Go Acct License Fee - Storage Tnks License Fee - Storage Tnks VALLEY FREIGHTLINER INC AUTO & TRUCK ACCESSORIES Public Works -Equip Svcs Equipment Services Public Works -Equip Svcs Equipment Services I T. XCHANGE CORP COMPUTERS,DP & WORD PROC. CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE CENTURYLINK -QWEST I T. XCHANGE CORP IBM CORPORATION MICROSOFT CORPORATION 06 -14 A/C 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571B 06 -14 NC 3604576684085B 06 -16 A/C 206T359336570B 07 -23 NC 206T302306084B 06 -23 NC 206T310164584B 06 -14 NC 3604570411199B Account Number 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.31 -01 501 - 7630- 548.32 -13 501 - 7630- 594.64 -10 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630- 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630- 548.34 -02 501 - 7630- 548.31 -01 501 - 7630 - 548.31 -01 501 - 7630 - 548.31 -20 501 - 7630- 548.31 -20 501 - 7630 - 548.49 -01 501 - 7630 - 548.49 -01 501 - 7630 - 548.34 -02 Division Total: Department Total: Fund Total: 502 - 0000 - 237.00 -00 Division Total: Department Total: 502 - 2081 - 518.42 -12 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 COMPUTERS,DP & WORD PROC. 502 - 2081 - 518.48 -10 COMPUTER HARDWARE &PERIPH1502 - 2081 - 518.31 -60 DATA PROC SERV &SOFTWARE 502 - 2081 - 518.31 -60 COMPUTERS,DP & WORD PROC. 502 - 2081 - 518.48 -02 Invoice Amount 54.42 104.17 25.15 248.65 31.50 263.83 97.52 15.26 42.23 194.31 97.56 83.74 36.42 10.48 70.83 32.18 29 66 -29.66 75.00 -75.00 329.00 - 329.00 224.39 $2,912.27 $2,912.27 $7,178.87 - 832.38 - $832.38 - $832.38 100.00 1.07 2.18 1.89 6.64 24.97 18.30 24.97 49.96 10,741.58 11,036.20 264.50 971.26 E -38 Page 28 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date 7/10/2013 Vendor US BANK CORPORATE PAYMENT Finance Department DUNN, RICKY J PEN PRINT INC Finance Department Description SYSTEI Desk/Shelving- Matthews Desk/Shelving- Matthews Domain Name Renewal -ES Domain Name Renewal -ES Information Technologies DATA PROC SERV &SOFTWARE COPIES OF HVAC PLANS (90% IT Capital Projects Finance Department Information Technology Med.DenNis Premiums LT Disability Life Insurance L1 MedNis Premiums REIMBURSE MEDICARE -JUNE Disability Board -June REIMBURSE MEDICARE -JUNE Disability Board -June REIMBURSE MEDICARE -JUNE REIMBURSE MEDICARE -JUNE Disability Board -June REIMBURSE MEDICARE -JUNE Disability Board -June REIMBURSE MEDICARE -JUNE REIMBURSE MEDICARE -JUNE REIMBURSE MEDICARE -JUNE S /NS/WT RETIREES REIMBURSE MEDICARE -JUNE Disability Board -June REIMBURSE MEDICARE -JUNE Disability Board -June Other Insurance Programs TPA FEE 3RD QTR Worker's Compensation Self Insurance AWC EMPLOYEE BENEFITS TRUST NW ADMIN TRANSFER ACCT Self Insurance FRANK GATES SERVICES CO Self Insurance CENTURYLINK -QWEST Self - Insurance Fund 06 -14 A/C 3604570831558B 06 -14 NC 3604570968343B 06 -14 NC 3604571535571B 06 -14 NC 3604576684085B 06 -16 NC 206T359336570B Account Number 502 - 2081 - 518.31 -80 502 - 2081 - 518.31 -80 502 - 2081 - 518.48 -02 502 - 2081 - 518.48 -02 Division Total: 502 - 2082 - 594.65 -10 502 - 2082 - 594.65 -10 Division Total: Department Total: Fund Total: 503 - 1631- 517.46 -30 503 - 1631- 517.46 -31 503 - 1631- 517.46 -32 503 - 1631- 517.46 -34 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -33 503 - 1631- 517.46 -34 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 Division Total: 503 - 1661- 517.41 -40 Division Total: Department Total: Fund Total: 504 - 1512- 558.42 -10 504 - 1512- 558.42 -10 504 - 1512- 558.42 -10 504 - 1512- 558.42 -10 504 - 1512- 558.42 -10 Invoice Amount 1,189.62 -1,189 62 249.90 - 249.90 $23,243.52 357.72 260.03 $617.75 $23,861.27 $23,028.89 244,162.81 3,996.23 1,631.28 10,873.39 115.40 60.00 104.90 464.00 545.90 104.90 37.66 104.90 15.00 104.90 104.90 104.90 70,383.55 9,019.00 103.90 696.56 104 90 137.46 $342,976.44 4,215.00 $4,215.00 $347,191.44 $347,191.44 0.12 0.24 0.21 0.74 2.77 E -39 Page 29 City of Port Angeles City Council Expenditure Report From: 6/22/2013 To: 7/5/2013 Date. 7/10/2013 Vendor CENTURYLINK -QWEST VERIZON WIRELESS Economic Development AWC EMPLOYEE BENEFITS TRUST Fireman's Pension CAPACITY PROVISIONING INC CENTURYLINK -QWEST PREVIEW GRAPHICS INC Esther Webster /Fine Arts ASSOCIATION OF WASHINGTON CITIES EMPLOYEES ASSOCIATION GUARANTEED EDUCATION TUITION LEOFF OFFICE OF SUPPORT ENFORCEMENT PERS TEAMSTERS LOCAL 589 UNITED WAY (PAYROLL) US DEPARTMENT OF EDUCATION VOLUNTEER FIRE ASSOCIATION WSCFF /EMPLOYEE BENEFIT TRUST Description 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 NC 3604570411 1 99B 06 -15 a/c 264230412 -00003 Archaeologist Economic Development Cultural Resources Retiree Premiums REIMBURSE MEDICARE -JUNE REIMBURSE MEDICARE -JUNE REIMBURSE MEDICARE -JUNE Fireman's Pension Fireman's Pension Firemen's Pension DATA PROC SERV &SOFTWARE 06 -14 A/C 3604570831558B 06 -14 A/C 3604570968343B 06 -14 NC 3604571535571 B 06 -14 A/C 3604573532775B 06 -14 A/C 3604576684085B 06 -16 A/C 206T359336570B 07 -23 A/C 206T302306084B 06 -23 A/C 206T310164584B 06 -14 A/C 3604570411199B COMMUNICATIONS /MEDIA SERV Esther Webster /Fine Arts Esther Webster /Fine Arts Esther Webster Fund AWC SUPP LIFE INS PAYROLL SUMMARY PAYROLL SUMMARY P/R Deductions pe 06 -23 P/R Deductions pe 06 -23 P/R Deductions pe 06 -23 P/R Deductions pe 06 -23 P/R Deductions pe 06 -23 P/R Deductions pe 06 -23 PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY PAYROLL SUMMARY Account Number 504 - 1512- 558.42 -10 504 - 1512- 558.42 -10 504 - 1512- 558.42 -10 504 - 1512- 558.42 -10 Division Total: Department Total: Fund Total: 602 - 6221 - 517.46 -35 602 - 6221 - 517.46 -35 602 - 6221 - 517.46 -35 602 - 6221 - 517.46 -35 Division Total: Department Total: Fund Total: 652 - 8630 - 575.42 -12 652 - 8630 - 575.42 -10 652 - 8630 - 575.42 -10 652 - 8630 - 575.42 -10 652- 8630 - 575.42 -10 652 - 8630 - 575.42 -10 652- 8630 - 575.42 -10 652 - 8630 - 575.42 -10 652 - 8630 - 575.42 -10 652- 8630 - 575.42 -10 652 - 8630 - 575.44 -10 Division Total: Department Total: Fund Total: 920 - 0000 - 231.53 -30 920 - 0000 - 231.55 -30 920 - 0000 - 231.56 -95 920 - 0000 - 231.51 -21 920 - 0000 - 231.56 -20 920 - 0000 - 231.56 -20 920 - 0000 - 231.51 -10 920 - 0000 - 231.51 -11 920 - 0000 - 231.51 -12 920 - 0000 - 231.54 -10 920 - 0000 - 231.56 -10 920 - 0000 - 231.56 -30 920 - 0000 - 231.55 -20 920 - 0000 - 231.53 -20 Invoice Amount 2.03 2.77 5.55 35.74 $50.17 $50.17 $50.17 4,011.32 104.90 104.90 104.90 $4,326.02 $4,326.02 $4,326.02 202.03 0.36 0.73 0.63 44 70 2.21 8.32 6.10 8 32 16.65 175.00 $465.05 $465.05 $465.05 333.40 505 00 263.50 22,666.58 670.09 169.85 1,448.64 10,739 60 40,772 58 3,346.00 598.46 76.19 27 00 ,57200 Page 30 City of Port Angeles City Council Expenditure Report From: 6/22/2013 T o : 7/5/2013 Date 7/10/2013 Vendor Totals for check period Description Account Number Division Total: Department Total: Payroll Clearing Fund Total: Invoice Amount $83,191.89 $83,191.89 $83,191.89 From: 6/22/2013 To: 7/5/2013 $5,319,719.34 E -41 Page 31 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: JULY 16, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works and Utilities SUBJECT: 2013 Power Line Tree Trimming Contract LO -13 -025, Public Works Contract Award, Asplundh Tree Expert Company Summary: The City must trim trees annually to keep them a safe distance from power lines. An inspection of the power lines in June 2013 confirmed a need to trim many trees before winter. The only bid received was from Asplundh Tree Expert Company for an hourly rate of $205.15 for a three man crew, with no additional mobilization cost. The City has hired Asplundh for tree trimming in the past with excellent results. Recommendation: Approve and authorize the City Manager to sign a contract with Asplundh Tree Expert Co. for 2013 Tree Trimming, Contract LO -13 -025, at the rate of $205.15 per hour, in an amount not to exceed $90,000.00, and to make minor modifications to the agreement, if necessary. Background /Analysis: The City must trim trees annually to keep them a safe distance from power lines and to minimize tree caused outages that normally occur during storms. An inspection of the power system in June 2013 confirmed a need to trim trees in proximity to the power lines and the priority areas of greatest need. The 2013 budget includes $90,000 for tree trimming. Bids were solicited from all tree trimming companies on the Small Works Roster. Only Asplundh Tree Expert Company responded with a bid. This was not unexpected because of the licenses required in the State of Washington for a company to be able to do this type of work in proximity to high voltage power lines. This contract complies with the State's prevailing hourly wage rates and is based on the total rate per hour for a three -man crew, including a flagger as needed, with manlift truck, chipper, and all other necessary equipment to perform the work. That hourly crew rate is $205.15 per hour, with no additional mobilization cost. The contract has a cumulative amount not to exceed $90,000. The City has hired Asplundh in the past with excellent results. This year reflects the first significant price increase in years. For comparison, the hourly price of a three -man Asplundh crew has been between $181 and $186 per hour since 2008. It is recommended that Council approve and authorize the City Manager to sign a contract with Asplundh Tree Expert Company for 2013 Tree Trimming, Contract LO -13 -025, at the rate of $205.15 per hour, not to exceed $90,000.00, and to make minor modifications to the agreement, if necessary. E - 42 CITY OF ito PORTA NG ELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: JULY 16, 2013 To: CITY COUNCIL FROM: TERESA PIERCE, EXECUTIVE ADMINISTRATIVE ASST / DEPUTY CITY CLERK SUBJECT: BOARD OF ADJUSTMENT / APPOINTMENT Summary: The five members of the Board of Adjustment are appointed to four -year terms. Currently only two positions are filled. It is necessary to appoint a third member for the Board to have a quorum. Only one person has submitted an application. Recommendation: In this instance, revise the process of appointment to the Board of Adjustment by eliminating the interview; and approve the appointment of John Matthews to the term of March 1, 2013 to February 28, 2017. Background / Analysis: The Board of Adjustment reviews administrative decisions of the Community Development Director relating to the interpretation of land use ordinances and grant variances from provisions of zoning ordinances when the Board finds that an applicant is experiencing special hardship and circumstantial difficulties. Decisions of the Board are final and appealable only to Superior Court. There are five members of the Board of Adjustment appointed to four -year terms, with a limit of two consecutive terms. Members shall be residents of the City. Currently only two of the five positions are filled. It is necessary to appoint a third member for the Board to have a quorum. The City announced Board of Adjustment vacancies and extended the application deadline several times over the last six months. The only person to apply is former Planning Commissioner John Matthews. The City Council Rules of Procedures provides a selection process for filling boards and commission vacancies where Board of Adjustment applicants are interviewed by the City Council. However, in specific situations the Council may, by majority vote, revise the process. With there being only one applicant to consider, and along with Mr. Matthews' Planning Commission experience and his willingness to serve the City yet again, it is suggested for Council, in this instance, to revise the process and eliminate the interview and approve the appointment of John Matthews to the Board of Adjustment for the term of March 1, 2013 to February 28, 2017. pORTANGELES W A SH INGTO N, U. S. A. N 2013 CITY OF PORT ANGELES :OMMUNITY & ECONOMiC DEVELOPt,!ENT •APPLICATION FOR APPOINTMENT TO BOARD, COMMISSION OR CoMMIrr1E Board, Commission or Committee to whichyou are seeking appointment: BocLr'd '4 /4c1 us-1- meet+. Applicant Name and General Information First 3)9 g-1 MI -4-he Lk) g 4st Home streel:AddreAs 'pg.,- pqc.1-€ S LOI),; City State 'Zip '3 t� 4s.-D „3„.4-)_ 4/0- 75-ae .,to HOnie phone Work phone Cell phone () i E-mail address Ste. II, 1953 Date of Birth ' (to be completed only by applicants for public Safety Adyisory Board for pUrposes.of criminal history check to ensure compliance with rortAngeles Municipal Code 2.26.920) Certification, anj Location Information (eirde one), Are you employed by the City of Port Angeles? Are you a citizen of ihe United States? Are you a City resident? Ifs°, how ion i q Yes dp No' No Doyou own/manage a business in the City? Do you hold any professional licenses, registrations or certificates in any field? If so, please list Yes Yes - No E - 44 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: NQ Work or Professional Experience - List most recent experience first, or attach a resume L? s Pe,. k..1 ,Ser'vi e 2 Employer ff wj 1 A 6 C, r.i C p Zin., -f; 1- Brief job description Cic��c.. Title C Fek /15)1 r'r,cs1 -� From (M/Y) To (M/Y) S j- M r awn /. f j - i= 414, te.-e f• all. 19'x.3 tee, Employer /I Ti Wi =l•+n%^=r cues From (M/Y) To (M/Y) Brief job description Employer Brief job description Education - List most recent experience first Sckavl Title From (M/Y) To (M/Y) Institution/Location Degree earned/Major area of study 1y �} S Institution/Location �. S4-1:dyc Degree earned/Major area of study 0 Graduated? , Yes No Gra uated? Yes Institution/I.ocation Degree earned/Major area of study Graduated? Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years B iontLocat"on Group's purpose/objective # of members Brief description of your participation: Organization/Location Group's purpose/objective # of members Brief description of your participation: 2 E - 45 Questions Why are you interested in serving on this particular Board or Commission? What in your bac i" se v d or experience do you think would help you in serving on this Board? 1 ro. S What is your understanding of the responsibilities of this particular Board or Commission? Please feel free to add any additional comments you wish to make regarding your application. Submit completed forms to: OFFICE OF THE CITY MANAGER TERESA PIERCE, DEPUTY CITY CLERK 360-417-4630 or tpierce@cityofpa.us City of Port Angeles 321 E. 5th Street PO Box 1150 Port Angeles, WA 98362 In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. E - 46 CITY OF PORT ANcEi1s WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: July 16, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works and Utilities SUBJECT: East UGA Pump Station Renovation, Project WW01 -2013, Equipment Purchase Award with Granich Engineered Products, Inc. Summary: Competitive quotes were requested to replace two submersible pumps at the EUGA Pump Station 13 located at Masters Road. Recommendation: Award and authorize the City Manager to sign a purchase order with Granich Engineered Products, Inc., of Seattle in the amount of $36,899.36, including tax and shipping, for two Fairbanks -Morse model 4" 5433MV, submersible non clog sewage pumps for the East UGA Pump Station Renovation, Project WW01 -2013. Background /Analysis: The project will replace two submersible pumps at pump station 13 and install protective rock traps in -line with the pumping chamber. Currently, one pump is inoperable and the second pump is failing. Both pumps have experienced impeller impingement due to foreign object obstruction. Replacement rather than rebuilding is the most cost - effective approach for these pumps. The pumps are being purchased as equipment used in the control of pollution under RCW 70.95A which doesn't require competitive bids. Staff solicited competitive quotes and pump data from six venders, with five providing price and technical data. Staff used the services of the engineering firm of Murray, Smith and Associates, Inc. (MSA) to evaluate the proposed pumps and their operating characteristics for the specific application intended, local service provider information, warranty information, and price. All factors considered, the best value for the City for this procurement was evaluated to be the Fairbanks -Morse pumps which had the optimal match for the pump curve required for this application, excellent service reputation, the longest warranty of 5 years, as well as being very competitively priced. It is noted that their price is the only quote that also included shipping. The following table summarizes the evaluation. N• \CCOUNCIL \FINAL \EUGA Pump Replacement, Project WW01 -2013, pump purchase award.docx E -47 July 16, 2013 City Council Re. EUGA Pump Replacement, Project WW01 -2013 Page 2 Pump Manufacturer Cost Pump Application Service I Warranty WILO Pumps $48,563+ Good Average 4 Year Sultzer - ABS $84,552+ Not Provided Good. Closest rep in BC Not Provided Flygt $60,812+ No pump available for application Good. Closet rep in CA or BC 5 Year Fairbanks Morse $36,900 Ideal Excellent 5 Year Hydromatic $35,230+ Good Good 18 months + Cost does not including shipping. There are sufficient funds programmed in the amended 2013 wastewater budget for this project. It is recommended that Council award and authorize the City Manager to sign a purchase order with Granich Engineered Products, Inc., of Seattle in the amount of $36,899.36, including tax and shipping, for two Fairbanks -Morse model 4" 5433MV, submersible non clog sewage pumps for the East UGA Pump Station Renovation, Project WW01 -2013. CITY OF PORTANGELES W A S H I N G T O N , Li. S. A. CITY COUNCIL MEMO DATE: July 16, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works and Utilities SUBJECT: Project Order -02 Simple Steps, Smart Savings -LED Promotion Summary: The City has been offered a new Project Order -02 Simple Steps, Smart Savings -LED Promotion by Fluid Market Strategies. The Project Order incorporates LED lighting into the product selection for the energy efficient product promotion. All City expenses under the Agreement and Project Order -02 are eligible for reimbursement under the Bonneville Power Administration's Energy Efficiency Incentive program. Recommendation: Approve and authorize the City Manager to sign Project Order -02 Simple Steps, Smart Savings -LED Promotion in the amount of $25,000 and any subsequent amendments to the Simple Steps -Smart Solutions Agreement. Background /Analysis: In March of 2013, the City entered into a new Simple Steps -Smart Savings (Simple Steps) agreement with Fluid Market Strategies (Fluid). Fluid has recently negotiated with suppliers and retailers to include LED lighting in the Simple Steps promotion. Project Order -02 adds LED lighting products to the Simple Steps agreement between Fluid and the City and increases agreement funding by $25,000. City payments to Fluid will be used to markdown prices for LED screw -in lamps and LED downlight retrofit fixture kits at local retailers, which ultimately reduce the cost of products purchased by Port Angeles electric utility customers. Project Order -02 is anticipated to result in an additional City payment of up to $25,000 to Fluid. All City expenses under Project Order -02 are eligible for reimbursement under the Bonneville Power Administration's Energy Efficiency Incentive program. The City Attorney has reviewed the proposed Project Order, and on July 9, 2013, the Utility Advisory Committee forwarded a unanimous favorable recommendation to City Council. It is recommended that City Council authorize the City Manager to sign Project Order -02 Simple Steps, Smart Savings -LED Promotion in the amount of $25,000 and any subsequent amendments to the Simple Steps -Smart Solutions Agreement. N \CCOUNCIL \FINAL \Project Order -02 Simple Steps, Smart Savings LED Promotion docx E-49 Frfld (3- Project Order -02 EXHIBIT A TO MSA Project Order Title Contractor's Authorized Representative Simple Steps, Smart Savings""- LED Promotion Brian Simmons 503.688.1545 bsimmons @fluidms.com This Project Order is entered into pursuant to the terms and conditions of the Master Services Agreement between City of Port Angeles and Fluid Market Strategies ( "Fluid "), effective February 1, 2013. Fluid's Objective To implement a successful LED retail markdown promotion for the Simple Steps, Smart Savings promotion. Scope of Services The Simple Steps, Smart Savings promotion will increase sales of ENERGY STAR' LED products in the marketplace. This goal will be accomplished by providing an incentive of: • $3.00 per qualified LED lamp (decorative, omnidirectional, directional), and • $8.00 per qualified LED downlight retrofit fixture • Administrative fees of $0.50 per unit on LED lamps and LED retrofit fixtures will be charged. Administrative Support Services shall include development, delivery and facilitation of projected unit movement of identified SKUs at approved retail locations. Fluid staff will receive retail sales reports from partnering retailer locations and monitor sales reports into a proprietary tracking and reporting data system. Marketing Services Fluid will supply retail Point of Purchase (POP) materials for participating retail locations, including those in City of Port Angeles territory. Marketing materials will be delivered directly to the stores by the Fluid field representatives. Field representatives will support participating retail stores in City of Port Angeles territory, provide on -site merchandising, sales associate training and event staffing. Reporting Minimum reporting requirements will include: • Detailed electronic reports of promotional product sales once a month. Sales will be distinguished by retail location and individual product SKUs. This data can be provided in a hard copy along with the monthly invoice upon request. • Invoices for promotional product sales and administrative costs per unit sold within the prior month will be sent to City of Port Angeles monthly. Invoicing is dependent upon Fluid receiving sales data reports from manufacturer /retailer partners in a timely manner. Sales data is due from manufacturer on the 15th of each month. • Additional necessary reporting requirements will be communicated to Fluid as they are identified Store List, Allocations, Product List and Sales Forecasts See Attachment A EXH A E -50 Incorporated Documents (Note: In the event of any conflict between the terms and conditions contained in this Project Order and those set forth In any Incorporated Documents, the terms and conditions of this Protect Order shall prevail.) Compensation for the Services Fluid shall be compensated for the Services described above as follows: City of Port Angeles commits to fund the following product(s): (Select all products to include) l '/ ENERGY STAR® LED lamps Ctrl ENERGY STAR® LED downlight retrofit fixtures And for the product(s) selected above commits to: (Select one funding option) ii Funding of $ 25,000 for promotional products selected above. Time of Performance for the Services Commencement Date June 1, 2013 Completion Date January 31, 2014 Except as provided herein, all terms and conditions of the Master Promotion Services Agreement referenced above shall be Incorporated into and become a part of this Project Order. City of Port Angeles has the right to terminate this agreement at any time. Termination notice must be received In writing and will have a termination date effective at the end of the month following the month in which written notice Is received. Accepted By: City of Port Angeles Please Print Name Signature Approved by: Fluid Mark,t Strategies 1% ,'y7,21,w -12----f gnbtu '/-z;7/i 3 Title Date Title Do e EXH A E -51 CITY OF WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: JULY 16, 2013 To: CITY COUNCIL FROM: KEN DUBUC, FIRE CHIEF SUBJECT: PARAMEDIC FIELD TRAINING/NATIONAL MEDICAL EDUCATION AND TRAINING CENTER - EXTENSION OF AGREEMENT Summary: Since 2011, the Fire Department has been designated as a field training site for paramedic students enrolled at the National Medical Education and Training Center (NMETC). We benefit by being a training site, since it ensures our personnel maintain their prehospital skills. Additionally, by increasing Port Angeles Medic I recognition, we see a subsequent increase in potential candidates when testing. The current Memorandum of Agreement with NMETC is due to be extended. Recommendation: Approve the Fire Chief to sign the Memorandum of Agreement extending the agreement with the National Medical Education and Training Center for Paramedic Field Training. Background / Analysis: The National Standard Curriculum that is used to instruct Emergency Medical students requires that they complete didactic training and a field internship. The field internship must be completed under the direct supervision of certified pre - hospital personnel. Since January of 2011, the Fire Department has been a field training site for paramedic students enrolled at the National Medical Education and Training Center (NMETC). The following outlines the benefits of having participated in this program with NMETC and the value to be gained by extending the length of this agreement: • By taking the responsibility to instruct and /or evaluate paramedic students, our own personnel refresh their skills to stay on top of the latest techniques and information for delivering pre- hospital medical care. • The Port Angeles Fire Department gains recognition throughout the EMS community as students obtain their field internships through our Medic I program. City Council - July 16, 2013 Page 2 • The City receives more applications when testing for personnel, since students from out of the area become familiar with the Port Angeles Fire Department. This is extremely important as we compete with the whole of Washington State for certified paramedics. • If any of our Fire Department personnel apply to this program, our affiliation as a field training site would likely enhance our applicants' chance of gaining acceptance into the program. Acceptance in a paramedic training program is extremely competitive. There are local students enrolled in the NMETC program. Affording these students the opportunity to complete their field internships locally decreases their travel time and costs, while allowing them to continue to provide emergency response services to the community. This agreement has been reviewed and approved for submittal to the Council by staff from the City Attorney's office. Attachments — National Medical Education and Training Center Memorandum of Agreement NMETC National Medical Education & Training Center National Medical Education & Training Center, Inc. 22 Pleasant St. West Bridgewater, Ma 02379 508 -510 -3666 Memorandum of Agreement THIS AGREEMENT, made and entered into, between National Medical Education &Training Center, Inc., hereinafter referred to as NMETC, and Port Angeles Fire Department; hereinafter referred to as "the.SERVICE ", SERVICE: Port Angeles' Fire Department 102 East Fifth Street Port Angeles, WA 98362 -3014 (360)417 -4655 WITNESSETH THAT: WHEREAS, NMETC: and the `Service are mutually desirous of promoting and providing for :the training of Advanced Emergency Medical Technicians; and WHEREAS; NMETC; 'conducts Basic and Advanced Emergency Medical Teclinician,Training Programs approved by the Massachusetts Department of Public Health. WHEREAS, the Service is a duly licensed ambulance service at the basic and paramedic level, for advanced life support; NOW THEREFORE, both Parties do mutually agree that:: A. The initial term of this Agreement shall be for two (2) year, commencing on July 12, 2013 and terminating on July 12, 2015. Thereafter, this Agreement shall be automatically renewed for periods of one (1) year each unless otherwise terminated as provided herein. Notwithstanding a termination, those Students of the School currently in a Program at the service may complete the Program, subject to the terms of this Agreement including, but not limited to, the School's continued provision of insurance. B. Either party may terminate this Agreement upon thirty (30) days written notice to the other party. C. Upon breach by either party of its obligations under this Agreement the non - breaching party may terminate the Agreement if the breach remains uncured for more than fifteen (15) days after a party receives notice of the breach. NMETC National Medical Education & Training Center National Medical Education & Training Center, Inc. 22 Pleasant St. West Bridgewater, Ma 02379 508 -510 -3666 1. The Service shall: a. Accept students.assigned by NMETC for the purpose of providing field internship as described by applicable guidelines and requirements of the Massachusetts Department of Public Health; b. Ensure" that all paramedic and or intermediate students be assigned to practice under the direction of a paramedic who has been certified as an EMT - Paramedic for no less than two years:, c. Provide opportunities for said students to meet minimum skill requirements established.by the Massachusetts department of Public °Health within the available patient volume; d. Ensure that all documentation of internship practice as required by NMETC is completed in a timely fashion;" e. Provide orientation to interns regarding the Service's policies, procedures, and applicable pre - hospital treatment protocols; f. Retain the right to refuse continuation of an internship to any student who demonstrates a lack of professionalism, competency, or sound judgment; 2. NMETC shall a. Schedule student for internship under terms determined by the Service b. Provide evidence of satisfactory completion of"all clinical and didactic requirements by assigned student to the "Service c. Provide evidence of NMETC Student. Umbrella liability insurance in the amount of $2,000,000/$5;000,000; d. Provide a field internship coordinator to serve as liaison with the Service; e. Provide all necessary forms and other documentation required for completion of the field internship; f. Ensure-that any employees of the Service, who are students who have satisfactorily completed the clinical and didactic portions of the course, are assigned to internship with the. Service g. Provide evidence..of insurance covering NMETC against any and all claims and actions against it arising as a result of the actions or omissions of an intern who is not an employee of the Service h. Indemnify and hold the" Service harmless against any and all claims and actions arising as a result of the actions or omissions of an intern who is not an employee of the Service provided that it can be demonstrated that appropriate: supervision was available. 1, Ensure that students assigned to the Service have been trained and instructed to conduct themselves in compliance with patient privacy and /or HIPAA requirements j. Agree that during the field internship the student must always serve as a third rider and that the student will never be part of assigned two - person EMT crew k. All students will follow NMETC uniform policy for field internship as well as meet any and all professional dress and grooming standards of the service. 1. Ensure that all students have passed a nation wide criminal back ground check and that satisfactory results are found in a 10 -panel Drug screen. E -55 NMETC National Medical Education & Training Center National Medical Education & Training Center, Inc. 22 Pleasant St. West Bridgewater, Ma 02379 508 -510 -3666 3. BOTH PARTIES SHALL: a. Agree that students assigned to the Service shall in no way be interpreted to be employees of the Service unless said student is in fact an employee coincidentally enrolled in the Training Program; b. Agree to be responsible to the other parties concerns and needs, acting in a timely manner to resolve all problems and meet all reasonable needs. 07/12/2013 hn Geoi es, Clini Coor mator Date ✓ National Medical education & Training Center Signed Chief Ken Dubuc Port Angeles Fire Department Printed Name Chief Ken Dubuc Port Angeles Fire Department Date WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: JULY 16, 2013 TO: CITY COUNCIL FROM: THERESE (TESS) AGESSON, ACTING CHIEF FINANCIAL OFFICER SUBJECT: AUTHORIZING CLOSURE OF AN EXISTING WATER TREATMENT PLANT FUND (412) Summary: We are proposing to close the "Enterprise Fund" for the Water Treatment Plant and transfer remaining assets to the Water Utility Fund (402) to consolidate two funds for the Water Utility into one. The Water Treatment Plant Fund on its own does not meet the criteria for an Enterprise Fund because within this fund fees are not charged to external users, and there is no cost recovery associated with capital, debt or depreciation. Funds provided by the National Park Service (NPS) /Dept. of Interior may be placed in a restricted account in the Water Utility Fund for operations of the Water Treatment Plant and monitored in the same way as the Landfill Post Closure cash. Debt Service reserves funded by Water Treatment Plant Reserves will again be reserved within the Water Utility Operating Fund. Recommendation: Conduct the second reading of the Ordinance, and adopt. Background /Analysis The Water Treatment Plant Operations/Maintenance Fund was established as a special revenue fund on December 20, 2005, in Ordinance 3230, for the purpose of administering and accounting for revenue received from the Department of the Interior to maintain and operate the City's municipal water treatment plant. Disbursements shall be made by the Director of Public Works and Utilities to defray additional costs associated with the upkeep of the Water Treatment Plant. In 2009, it was determined that this fund did not meet the definition of a special revenue fund, so an Enterprise Fund, fund 412, was created with all the same restrictions and requirements of the special revenue fund. Special revenue fund 155 was closed and the monies transferred to fund 412. The rule- setting body for accounting standards for state and local government, the Government Accounting Standards Board (GASB), has issued new pronouncements such as Statement No.54 Fund Balance Reporting and Governmental fund Type Definitions have brought about further review of our funds and how they are structured. In this review, it was determined that fund #412 does not meet the requirements for being an enterprise fund on its own, but that these funds could be properly accounted for and monitored within the Water Utility Fund which it supports. Specifically, the Water Treatment Plant Fund does not charge to external customers for goods and services, there are no net revenues from fees and charges that support debt, and there is no associated cost recovery for capital, depreciation or debt service. It is recommended that we close the Water Treatment Plant fund and transfer remaining monies to the Water Utility Fund with the same restrictions and requirements for the use of funds as previously defined. ORDINANCE NO. AN ORDINANCE of the City Council of the City of Port Angeles, Washington, closing the Water Treatment Plant Fund 412 and transferring the remaining balance to the Water Utility Fund 402. WHEREAS, in order to implement best financial practices for compliance with Government Accounting Standards Board (GASB) Statement No. 54 and to accommodate needed changes in the City's budget structure, the City finds it necessary to close Fund 412 and transfer its remaining assets into an existing Fund 402. NOW, THEREFORE, the City Council of the City of Port Angeles does ordain as follows: Section 1. Ordinance No. 3230 establishing the Water Treatment Plant Fund 412 is hereby repealed. All monies in fund 412 shall be transferred into the existing water Utility Fund 402. Section 2. The Director of Public Work and Utilities is charged with the administration of Water Utility Fund 402. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles, Washington, at its regular meeting on the day of July, 2013. Cherie Kidd, Mayor ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: By Summary H \a ORDINANCES &RESOLUTIONS \ORDINANCES 2013 \06 - Water Fund Closure 06 19 13 wpd December 31, 2008 CITY OF ORT NGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: JULY 16, 2013 To: CITY COUNCIL FROM: THERESE (TESS) AGESSON, ACTING CHIEF FINANCIAL OFFICER SUBJECT: 2003 WATER AND WASTEWATER REVENUE BOND REFINANCING Summary: The ordinance before you provides for the issuance of new refunding bonds for the 2003 Water and Wastewater Utility Revenue Bonds; refunding of 1997 and 1998 Drinking Water State Revolving Fund Loans; setting the forms, terms and covenants of the bonds; appointment of an escrow agent and delegating certain authority to approve the final terms of the bonds. The net present value savings for this transaction is approximately $222,000 and when combined with reserve fund deposits we have a total net present value savings of approximately $278,000 to our water and wastewater utility rate payers. This works out to an average annual savings of approximately $17,000 per year for the next 16 years — by way of reference the value of a one percent water rate increase is approximately $40,000 per year. Recommendation: Conduct the second reading; and adopt Ordinance. Background / Analysis: The City has been working with our Financial Advisor, A. Dashen & Associates, to review all of our existing debt for potential savings. Currently we have an opportunity to refund the 2003 Water and Wastewater Utility Revenue Bonds combined with the 1997 and 1998 Drinking Water State Revolving Fund Loans to produce a total net present value savings of approximately $278,000 to our utility rate payers. Shortly after appointment by Council in April, we began to meet with Alan Dashen and Scott Bauer to review all of our debt and to strategize on opportunities the City may have to generate debt service savings as a result of the very low interest rate market. As part of that effort, we pulled together a team consisting of: City of Port Angeles: o Byron W. Olson, Chief Financial Officer o Sherry Wright, Budget Officer o Trina Nevaril, City Treasurer o Heidi Greenwood, Sr. Assistant City Attorney H -4 Memorandum to the City Council 2013 Water & Wastewater Utility Revenue Refunding Bonds Financial Advisor (A. Dashen & Associates): o Alan Dashen o Scott Bauer ® Bond Counsel (Pacifica Law Group): o Deanna Gregory o Stacey Crawshaw -Lewis Underwriter (Seattle Northwest Securities Corporation) (1): o Lindsay Sovde o Justin Mon Wai (1) Seattle Northwest Securities Corporation is currently in the process of merging with Piper Jaffray. Piper Jaffray previously served as the City of Port Angeles Financial Advisor. The City will be using Seattle Northwest for this issue on a negotiated bond sale basis rather than a competitive bond sale due to the very small size of the issue.) The goal of the team was two -fold: (1) Identify current refunding opportunities for action; and (2) Begin developing a knowledge base within City of Port Angeles for staff to become familiar with the bond issuance /refunding process. Trina has been tangentially involved in a couple of bond issues and Sherry and Heidi have not had the opportunity to gain that experience. This bond refunding will be considered a "current" refunding since it will close in early August and will be less than 90 days away from the call date of the bonds. The call date is a specified date in the original bond ordinance that provides that the City can "call" the bonds prior to their maturity after a specified date. The call provision allows the City to take advantage of lower interest rates similar to a homeowner refinancing their mortgage at a lower interest rate. We are proposing to issue Water and Wastewater Utility Revenue Refunding Bonds with the proceeds as follows, based on current interest rates: Bond Proceeds: Par amount $3,360,000.00 Premium 239,577.35 $3,599,577.35 Contribution from Bond Fund: 2003 Bonds (12/1/13 Princ.) 2003 Bonds (Accrued Int.) sal DWSRF97 (10/1/13 Princ.) DWSRF97 (Accrued Int.) DWSRF98 (10/1/13 Princ.) irga DWSRF98 (Accrued Int.) Total Proceeds & Contribution 140,000.00 53,263.89 26,265.93 6,807.25 54,210.52 10,982.07 $291,529.66 $3,891,107.01 In a "normal" refunding, the City would purchase State & Local Government Securities (SLGS) from the US Treasury. Unfortunately, the federal government has closed the SLGS window due to the fact that the federal government is close to its debt limit. Unless the SLGS window reopens prior to closing, we expect to gross fund the escrow account with proceeds of the Bonds and hold as cash in the escrow account instead of purchasing securities. H -5 Memorandum to the City Council 2013 Water & Wastewater Utility Revenue Refunding Bonds The use of the proceeds and contributions are estimated to be as follows: Refunding Escrow Deposits: : Cash Deposit $3,763,608.60 $3,763,608.60 Other Fund Deposits: Debt Service Reserve Fund $53,321.21 Delivery Date Expenses: Cost of Issuance 50,450.00 Underwriter's Discount 20,160.00 $70,610.00 Other Uses of Funds: Additional Proceeds $3,567.20 Total Uses: $3,891,107.01 The estimated True Interest Cost (TIC) of the proposed transaction is 3.395423 %. True interest cost is the rate that discounts all future cash payments so the sum of the present value of all cash flows equals the bond proceeds. The average coupon of the debt to be refunded is 4.92% These bonds, like all of our utility revenue bonds have a revenue pledge from the Net Revenue of both the Water, Wastewater and Stormwater utility. Net Revenue is defined as Gross Revenue less costs of Maintenance and Operations plus an amount necessary to maintain the reserve fund to enable the City to continuously meet the Costs of Maintenance and Operations on a current basis. In addition, the City is obligated to ensure that Net Revenue will be equal to at least 1.25 times the Annual Debt Service for year — this means that Net Revenues must exceed the annual debt service by at least 25% more than the current year debt service. This calculation will have to be factored into the setting of rates for both the Water, Wastewater and Stormwater utilities. In Section 17 of the Ordinance, the City designates that the bonds will be sold at a negotiated sale with Seattle Northwest Securities Corporation or its successor. This section also provides that the City designates that the Chief Financial Officer has the authority to finalize the sale of the bonds so long as: (1) The aggregate principal amount of the Bonds does not exceed $4,200,000; (2) The final maturity date for the Bonds is not later than November 1, 2028; (3) The Bonds are sold in the aggregate at a price not less than 98% and not greater than 125 %; (4) The Bonds are sold for a price that results in a minimum net present value debt service savings over the Refunded Bonds and Drinking Water State Revolving Fund Loans of 3.00 %; and (5) The TIC for the Bonds does not exceed 4.15% The Ordinance provides that the Chief Financial Officer is authorized to ratify and to deem final the preliminary Official Statement relating to the Bonds. The preliminary Official Statement is similar in many respects to a prospectus for a stock sale. Memorandum to the City Council 2013 Water & Wastewater Utility Revenue Refunding Bonds In addition, the Ordinance provides that the Chief Financial Officer can decide to not include the refunding of the two state loans if market conditions deteriorate to a point that refunding is no longer financially viable. The bond market has deteriorated slightly over the last few weeks and that has reduced the amount of savings that the City would receive from the refinancing. We fully expect that the market will make a variety of moves, both positive and negative, from now until we actually sell the bonds. When that happens, our savings will vary from the current projections and may increase or decrease. In no event will we proceed with the transaction if the net present value savings falls below the 3.00% threshold that Council will impose with the adoption of this Ordinance. If the bonds are not sold and a bond purchase agreement is not signed before 120 days after the Ordinance is adopted, we will need additional Council approval to proceed with the refunding. We will be seeking a bond rating from Moody's Investor Services and should receive the rating no later than August 1st. The bond sale is currently scheduled for August 12`'' with final closing on the bond transaction set for no later than September 11th. CITY OF PORT ANGELES, WASHINGTON WATER AND WASTEWATER UTILITY REVENUE REFUNDING BONDS, 2013 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, authorizing the issuance of water and wastewater utility revenue refunding bonds of the City in the principal amount of not to exceed $4,200,000, to defease and refund certain outstanding water and wastewater utility revenue bonds and notes and to pay costs of issuing the bonds; providing the form, terms and covenants of the bonds; authorizing the appointment of an escrow agent and execution of an escrow agreement; and delegating certain authority to approve the final terms of the bonds. Passed July 16, 2013 Prepared By: PACIFICA LAW GROUP LLP Seattle, Washington CITY OF PORT ANGELES, WASHINGTON ORDINANCE NO. TABLE OF CONTENTS Page Section 1. Definitions and Interpretation of Terms 3 Section 2. Compliance with Parity Conditions 12 Section 3. Authorization and Description of Bonds 13 Section 4. Registration, Exchange and Payments 14 Section 5. Redemption; Purchase of Bonds 19 Section 6. Form of Bonds 23 Section 7. Execution of Bonds 25 Section 8. Application of Bond Proceeds; Refunding Plan 26 Section 9. Revenue Fund 29 Section 10. Rate Stabilization Fund 30 Section 11. Bond Account 31 Section 12. Adequacy of Revenues 34 Section 13. Covenants and Agreements 34 Section 14. Tax Covenants 38 Section 15. Defeasance 40 Section 16. Issuance of Future Parity Bonds 41 Section 17. Sale of Bonds 46 Section 18. Undertaking to Provide Ongoing Disclosure 48 Section 19. Supplements and Amendments 52 Section 20. Lost or Destroyed Bonds 54 Section 21. Severability 54 Section 22. Effective Date 54 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, authorizing the issuance of water and wastewater utility revenue refunding bonds of the City in the principal amount of not to exceed $4,200,000, to defease and refund certain outstanding water and wastewater utility revenue bonds and notes and to pay costs of issuing the bonds; providing the form, terms and covenants of the bonds; authorizing the appointment of an escrow agent and execution of an escrow agreement; and delegating certain authority to approve the final terms of the bonds. WHEREAS, the City of Port Angeles, Washington, a municipal corporation of the State of Washington (the "City "), owns and operates a storm water utility and a water and wastewater utility; and WHEREAS, pursuant to Section 2 of Ordinance No. 3407 adopted by the City Council (the "Council ") on August 3, 2010, the City combined its storm water utility and water and wastewater utility, as such utilities may be added to, improved or extended from time to time (as combined, the "System ") for borrowing purposes, as permitted by Ordinance Nos. 3148 and 3375; and WHEREAS, the City has issued and has outstanding the following obligations of the System: Principal Amount Authorizing Outstanding as of Designation Date of Issue Ordinance June 1, 2013 Water and Wastewater 11/18/2003 No. 3148 $ 3,135,000 Utility Revenue Bonds, 2003 Water and Wastewater 09/29/2009 No. 3375 6,315,000 Utility Revenue Refunding Bonds, 2009 Water and Wastewater Utility Revenue Bonds, 2010 08/17/2010 No. 3407 4,630,000 H -10 (collectively, the "Outstanding Parity Bonds "); and WHEREAS, Ordinance No. 3148 provides that the City may call the City's Water and Wastewater Utility Revenue Bonds, 2003 (the "2003 Bonds ") maturing on and after November 1, 2014 for redemption on or after November 1, 2013, as a whole or in part on any date, at the price of par plus accrued interest, if any, to the date of redemption; and WHEREAS, after due consideration it appears to this Council that all of the 2003 Bonds may be defeased and /or refunded prior to maturity (the "Refunded Bonds ") by the proceeds of water and wastewater utility revenue refunding bonds authorized herein (the "Bonds ") and available funds of the City at a substantial savings to the City and its ratepayers; and WHEREAS, the City has issued and has outstanding certain Public Works Trust Fund loans, Drinking Water Revolving Fund loans, and similar loans to the City for purposes related to the System that are administered by the Public Works Board, Department of Commerce, or other successor or similar state agencies, and are secured by a pledge of Gross Revenue (the "State Loans "); and WHEREAS, after due consideration it appears to this Council that some of the State Loans may be repaid prior to maturity with proceeds of the Bonds authorized herein at a substantial savings to the City and its ratepayers; and WHEREAS, the ordinances authorizing the issuance of the Outstanding Parity Bonds (collectively, the "Outstanding Parity Bond Ordinances ") provide that additional water and wastewater utility revenue bonds may be issued on a parity of lien with the Outstanding Parity Bonds if certain conditions are met; and WHEREAS, this Council wishes to delegate authority to the Chief Financial Officer (the "Designated Representative "), for a limited time, to approve the selection of State Loans to be -2- H-11 repaid prior to maturity and the interest rates, maturity dates, redemption terms and principal maturities for the Bonds within the parameters set by this ordinance; and WHEREAS, the City has received a proposal from Seattle - Northwest Securities Corporation, Seattle, Washington (the "Underwriter ") and now desires to issue and sell the Bonds to the Underwriter as set forth herein; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON, DO ORDAIN, as follows: Section 1. Definitions and Interpretation of Terms. (a) Definitions. As used in this ordinance, the following words have the following meanings: Acquired Obligations means the Government Obligations acquired by the City under the terms of this ordinance and the Escrow Agreement to effect the defeasance and refunding of the Refunded Bonds. Annual Debt Service, for any Fiscal Year or calendar year means the sum of: (a) the interest due in such year on all outstanding Parity Bonds excluding, however, interest to be paid from the proceeds of Parity Bonds, (b) the principal of all outstanding Serial Bonds due in such year, and (c) the Sinking Fund Requirement, if any, for such year. For purposes of satisfying the rate covenant in Section 13 and the Future Parity Bond test in Section 16, Annual Debt Service for any Fiscal Year or calendar year shall exclude any Debt Service Offsets. If the interest rate on any such bonds is other than a fixed rate, the rate applicable at the time of the computation shall be used; provided, however, that so long as the 2009 Bonds are outstanding the City may issue variable rate obligations payable from Gross -3- H -12 Revenue only as provided in Section 16 of this ordinance. From and after such time as no 2009 Bonds remain outstanding, if the interest rate on any Parity Bonds is other than a fixed rate, the rate applicable at the time of computation shall be used unless such rate is less than an interest rate equal to the yield to maturity equal to the higher of (i) the average of the SIFMA Municipal Swap Index over the 60 month period immediately preceding the date of computation, or (ii) the average of the SIFMA Municipal Swap Index over the 12 month period immediately preceding the date of computation, as determined within ten days prior to the date of computation or, if such computation is being made in connection with the certificate required for the issuance of Future Parity Bonds, then within ten days prior to the date of such certificate. Assessments mean assessments (including interest and penalties) levied in any utility local improvement district of the City for the acquisition or construction of additions and improvements to and extension of the System, if such assessments are pledged to be paid into the Bond Account. Average Annual Debt Service means the amount determined by dividing (a) the sum of all interest and principal to be paid on all Parity Bonds from the date of determination to the last maturity date of such Parity Bonds, by (b) the number of Fiscal Years or calendar years from and including the Fiscal Year or calendar year in which the determination is made to the last Fiscal Year or calendar year in which any of such Parity Bonds will be outstanding. Bond Account means the 1994 Water and Wastewater Utility Revenue Bond Fund created by Section 15 of Ordinance No. 2843 and continued pursuant to Section 11 of this ordinance. Bond Purchase Contract means the contract for the purchase of the Bonds between the Underwriter and the City, executed pursuant to Section 17. -4- H-13 Bond Register means the books or records maintained by the Bond Registrar for the purpose of registration of the Bonds. Bond Registrar means, initially the fiscal agency of the State of Washington, whose duties include registering and authenticating the Bonds, maintaining the Bond Register, effecting transfer of ownership of the Bonds, and paying the principal of, premium, if any, and interest on the Bonds. Bond Year means each one -year period that ends on the date selected by the City. The first and last Bond Years may be short periods. If no day is selected by the City before the earlier of the final maturity date of the Bonds or the date that is five years after the date of issuance of the Bonds, Bond Years end on each anniversary of the date of issue and on the final maturity date of the Bonds. Bonds mean the City's Water and Wastewater Utility Revenue Refunding Bonds, 2013, issued in the aggregate principal amount of not to exceed $4,200,000 pursuant to this ordinance. Call Date means November 1, 2013. Chief Financial Officer means the duly appointed and acting Chief Financial Officer of the City or the successor to the duties of that office. City means the City of Port Angeles, a municipal corporation duly organized and existing under the laws of the State of Washington. Code means the federal Internal Revenue Code of 1986, as amended, and applicable regulations. Commission means the United States Securities and Exchange Commission. Costs of Maintenance and Operation means all necessary operating expenses, current maintenance expenses, expenses of reasonable upkeep and repairs, and insurance and -5- H - 14 administrative expenses of the System, but excludes depreciation, payments for debt service or into reserve accounts and costs of capital additions to or replacements of the System, taxation by the City or payments in lieu of taxes. Council means the Port Angeles City Council, as the general legislative body of the City as the same is duly and regularly constituted from time to time. Debt Service Account means the account of that name created in the Bond Account by Section 15 of Ordinance No. 2843 and continued pursuant to Section 11 of this ordinance. Debt Service Offset means receipts of the City that are not included in Gross Revenue and that are legally available to pay debt service on Parity Bonds, including without limitation federal interest subsidy payments, designated as such by the City. Designated Representative means the Chief Financial Officer or his or her designee. DTC means The Depository Trust Company, New York, New York, a limited purpose trust company organized under the laws of the State of New York, as initial depository for the Bonds or any successor substitute depository for the Bonds. Escrow Agent means U.S. Bank National Association, Seattle, Washington. Escrow Agreement means the Escrow Deposit Agreement to be dated as of the date of closing of the Bonds. Fiscal Year means the fiscal year used by the City at any time. At the time of the passage of this ordinance, the Fiscal Year is the twelve -month period beginning January 1 of each year and ending December 31 of each year. Future Parity Bonds mean any revenue bonds, revenue warrants or other revenue obligations that may be issued in the future with a lien on money in the Revenue Fund to pay and secure the payment of the principal thereof and interest thereon equal to the lien created on the -6- H-15 money in such Fund to pay and secure the payment of the principal of and interest on the Outstanding Parity Bonds and the Bonds. Government Obligations means those obligations now or hereafter defined as such in chapter 39.53 RCW, as this chapter may be hereafter amended or restated. Gross Revenue means all earnings, revenue and money, except Assessments, received by the City from or on account of the operation of the System, including proceeds from the sale, lease or other disposition of any of the properties or facilities of the System, and the income from investments of money in the Revenue Fund and any bond fund or from any other investment thereof except the income from investments irrevocably pledged to the payment of revenue bonds pursuant to a plan of retirement or refunding. The term "Gross Revenue" does not include grants or bond proceeds, but does include federal or state reimbursements of operating expenses to the extent such expenses are included as "Costs of Maintenance and Operation." Letter of Representations means the Blanket Issuer Letter of Representations given by the City to DTC, as amended from time to time. Moody's means Moody's Investors Service Inc., a corporation duly organized and existing under and by virtue of the laws of the State of Delaware, or its successor. MSRB means the Municipal Securities Rulemaking Board or any successor to its functions. Net Revenue means the Gross Revenue less the Costs of Maintenance and Operation. Outstanding Parity Bond Ordinances mean the ordinances authorizing the issuance of the Outstanding Parity Bonds identified in the recitals to this ordinance. Outstanding Parity Bonds means the parity water and wastewater utility revenue bonds of the City identified in the recitals to this ordinance. -7- H-16 Parity Bonds means the Outstanding Parity Bonds, the Bonds and any Future Parity Bonds. Permitted Investments means investments that are legal investments for the City at the time of such investment; provided, however, the City shall comply with the definitions of "Permitted Investments" as provided in the Outstanding Parity Bond Ordinances so long as the Outstanding Parity Bonds remain outstanding. Private Person means any natural person engaged in a trade or business or any trust, estate, partnership, association, company or corporation. Private Person Use means the use of property in a trade or business by a Private Person if such use is other than as a member of the general public. Private Person Use includes ownership of the property by the Private Person as well as other arrangements that transfer to the Private Person the actual or beneficial use of the property (such as a lease, management or incentive payment contract or other special arrangement) in such a manner as to set the Private Person apart from the general public. Use of property as a member of the general public includes attendance by the Private Person at municipal meetings or business rental of property to the Private Person on a day -to -day basis if the rental paid by such Private Person is the same as the rental paid by any Private Person who desires to rent the property. Use of property by nonprofit community groups or community recreational groups is not treated as Private Person Use if such use is incidental to the governmental uses of property, the property is made available for such use by all such community groups on an equal basis and such community groups are charged only a de minimis fee to cover custodial expenses. Professional Utility Consultant means the independent person(s) or firm(s) selected by the City having a favorable reputation for skill and experience with water, wastewater and storm -8- H -17 water systems of comparable size and character to the System in such areas as are relevant to the purposes for which they are retained. Qualified Insurance means any unconditional municipal bond insurance policy or surety bond issued by any insurance company licensed to conduct an insurance business in any state of the United States or by a service corporation acting on behalf of one or more such insurance companies, which insurance company or service corporation, as of the time of issuance of such policy or surety bond, is then rated in one of the two highest rating categories by Moody's or any other rating agency then maintaining a rating on the Bonds. Qualified Letter of Credit means any irrevocable letter of credit issued by a bank for the account of the City and for the benefit of the owners of Parity Bonds, provided that such bank maintains an office, agency or branch in the United States, and provided further, that, as of the time of issuance of such letter of credit, such bank is currently rated in one of the two highest rating categories by either Moody's or any other rating agency then maintaining a rating on the Bonds. Rate Stabilization Fund means the fund of that name created pursuant to Section 13 of Ordinance No. 2843 and continued pursuant to Section 10 of this ordinance. Refunded Bonds mean the 2003 Bonds defeased to maturity or refunded prior to maturity pursuant to Section 8 of this ordinance. Refunding Account means the account by that name established pursuant to Section 8 of this ordinance. Registered Owner means the person named as the registered owner of a Bond in the Bond Register. For so long as the Bonds are held in book -entry only form, DTC will be deemed to be the sole Registered Owner. -9- H-18 Reserve Account means the account of that name in the Bond Account created pursuant to Ordinance No. 2843 and continued pursuant to Section 11 of this ordinance. Reserve Account Requirement means, as of any date of calculation, the lesser of maximum Annual Debt Service on the outstanding Parity Bonds or 125% of Average Annual Debt Service on the outstanding Parity Bonds; provided, that at the time of issuance of any series of Parity Bonds, the portion of the Reserve Account Requirement allocable to a series of Parity Bonds will not exceed 10% of the initial principal amount of that series of Parity Bonds. Revenue Fund means the special fund of the City known as the "City of Port Angeles Water and Wastewater Utility Revenue Fund" created in the office of the Chief Financial Officer pursuant to Section 2 of Ordinance No. 2843 and continued pursuant to Section 9 of this ordinance. Rule means the Commission's Rule 15c2 -12 under the Securities Exchange Act of 1934, as the same may be amended from time to time. Serial Bonds means Parity Bonds other than Term Bonds. Sinking Fund Requirement means, for any Fiscal Year or calendar year, the principal amount of Term Bonds required to be purchased, redeemed or paid at maturity in such year as established by the ordinance of the City authorizing the issuance of such Term Bonds. State Loans means Public Works Trust Fund loans, Drinking Water Revolving Fund loans, and similar loans to the City for purposes related to the System that are administered by the Public Works Board, Department of Commerce, or other successor or similar state agencies, and are secured by a pledge of Gross Revenue. System means the City's combined water supply and distribution utility, sanitary sewage collection and wastewater treatment utility, and storm water utility as the same now exists and as -10- H -19 it may hereafter be added to, improved and extended for as long as any of the Bonds are outstanding. Term Bonds mean Parity Bonds of any principal maturity that are subject to mandatory redemption and for which mandatory sinking fund payments are required, including the Bonds identified as such in Section 5(b) of this ordinance. Underwriter means Seattle - Northwest Securities Corporation and its successors. 2003 Bonds mean the City's Water and Wastewater Utility Revenue Refunding Bonds, 2003, issued in the original principal amount of $4,220,000 under date of November 18, 2003, pursuant to Ordinance No. 3148 of the City and currently outstanding in the principal amount of $3,135,000. 2009 Bonds mean the City's Water and Wastewater Utility Revenue Refunding Bonds, 2009, issued in the original principal amount of $7,590,000 under date of September 29, 2009, pursuant to Ordinance No. 3375 of the City and currently outstanding in the principal amount of $6,315,000. 2010 Bonds mean the City's Water and Wastewater Utility Revenue Bonds, 2010, issued in the original principal amount of $5,695,000 under the date of August 17, 2010, pursuant to Ordinance No. 3407 of the City and currently outstanding in the principal amount of $4,630,000. (b) Interpretation. In this ordinance, unless the context otherwise requires: (1) The terms "hereby," "hereof," "hereto," "herein," "hereunder" and any similar terms, as used in this ordinance, refer to this ordinance as a whole and not to any particular article, section, subdivision or clause hereof, and the term "hereafter" shall mean after, and the term "heretofore" shall mean before, the date of this ordinance; (2) Words of the masculine gender shall mean and include correlative words of the feminine and neutral genders and words importing the singular number shall mean and include the plural number and vice versa; (3) Words importing persons shall include firms, associations, partnerships (including limited partnerships), trusts, corporations and other legal entities, including public bodies, as well as natural persons; (4) Any headings preceding the text of the several articles and sections of this ordinance, and any table of contents or marginal notes appended to copies hereof, shall be solely for convenience of reference and shall not constitute a part of this ordinance, nor shall they affect its meaning, construction or effect; and (5) All references herein to "articles," "sections" and other subdivisions or clauses are to the corresponding articles, sections, subdivisions or clauses hereof. Section 2. Compliance with Parity Conditions. The Outstanding Parity Bond Ordinances that authorized the issuance of the Outstanding Parity Bonds provide that the City may issue Future Parity Bonds upon compliance with certain conditions. The Council hereby finds, as required by those provisions of the Outstanding Parity Bond Ordinances as follows: First, that the Bonds are being issued for the purpose of defeasing and/or refunding the Refunded Bonds and repaying prior to maturity certain State Loans, and at the time of issuance of the Bonds the City shall have on file a certificate satisfying the parity requirements of the Outstanding Parity Bond Ordinances; Second, that at the time of the adoption of this ordinance and at the time of the issuance of the Bonds there is not nor will there be any deficiency in the Bond Account or the Reserve Account; and -12- H -21 Third, this ordinance provides that (i) the principal of and interest on the Bonds are payable out of the Bond Account, (ii) payments will be made into the Bond Account to satisfy the Sinking Fund Requirements on any Term Bonds, and (iii) proceeds of the Bonds or other funds of the City legally available therefor will be deposited, if necessary, into the Reserve Account in an amount sufficient to satisfy the Reserve Account Requirement for the Bonds, all as required by the Outstanding Parity Bond Ordinances. The parity conditions contained in the Outstanding Parity Bond Ordinances having been complied with or assured, the payments required in this ordinance to be made out of the Revenue Fund into the Bond Account and the accounts held therein to pay and secure the payment of the principal of and interest on the Bonds shall constitute a lien and charge upon the money in such Revenue Fund equal in rank with the lien and charge thereon for the payments required to be made into the Bond Account to pay and secure the payment of the principal of and interest on the Outstanding Parity Bonds. Section 3. Authorization and Description of Bonds. For the purpose of defeasing and /or refunding the Refunded Bonds, funding the Reserve Account, if necessary, repaying prior to maturity certain State Loans, and paying costs of issuance of the Bonds, the City shall issue and sell its water and wastewater utility revenue refunding bonds in the aggregate principal amount of not to exceed $4,200,000 (the "Bonds "). The Bonds shall be designated "City of Port Angeles, Washington, Water and Wastewater Utility Revenue Refunding Bonds, 2013 "; shall be dated as of their date of delivery; shall be fully registered as to both principal and interest; shall be in the denomination of $5,000 each, or any integral multiple thereof, within a maturity; shall be numbered separately in such manner and with any additional designation as the Bond Registrar deems necessary for purposes -13- H - 22 of identification; and shall bear interest from their date payable on the first days of each November and May, commencing as provided in the Bond Purchase Contract; and shall mature on the dates and in the principal amounts set forth in the Bond Purchase Contract and as approved by the Designated Representative pursuant to Section 17. The Bonds of any of the maturities may be combined and issued as Term Bonds, subject to mandatory redemption as provided in the Bond Purchase Contract. The Bonds shall be obligations only of the Bond Account and the accounts held therein and shall be payable and secured as provided herein. The Bonds do not constitute an indebtedness or general obligation of the City within the meaning of the constitutional provisions and limitations of the State of Washington. Section 4. Registration, Exchange and Payments. (a) Bond Registrar /Bond Register. The City hereby specifies and adopts the system of registration approved by the Washington State Finance Committee from time to time through the appointment of state fiscal agencies. The City shall cause a bond register to be maintained by the Bond Registrar. So long as any Bonds remain outstanding, the Bond Registrar shall make all necessary provisions to permit the exchange or registration or transfer of Bonds at its principal corporate trust office. The Bond Registrar may be removed at any time at the option of the Chief Financial Officer upon prior notice to the Bond Registrar and a successor Bond Registrar appointed by the Chief Financial Officer. No resignation or removal of the Bond Registrar shall be effective until a successor shall have been appointed and until the successor Bond Registrar shall have accepted the duties of the Bond Registrar hereunder. The Bond Registrar is authorized, on behalf of the City, to authenticate and deliver Bonds transferred or exchanged in accordance with the provisions of such Bonds and this ordinance and to carry out all of the Bond -14- H - 23 Registrar's powers and duties under this ordinance. The Bond Registrar shall be responsible for its representations contained in the Certificate of Authentication of the Bonds. (b) Registered Ownership. The City and the Bond Registrar, each in its discretion, may deem and treat the Registered Owner of each Bond as the absolute owner thereof for all purposes (except as provided in Section 18 of this ordinance), and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. Payment of any such Bond shall be made only as described in Section 4(h), but such Bond may be transferred as herein provided. All such payments made as described in Section 4(h) shall be valid and shall satisfy and discharge the liability of the City upon such Bond to the extent of the amount or amounts so paid. (c) DTC Acceptance /Letters of Representations. The Bonds initially shall be held by DTC acting as depository. To induce DTC to accept the Bonds as eligible for deposit at DTC, the City has executed and delivered to DTC a Blanket Issuer Letter of Representations. Neither the City nor the Bond Registrar will have any responsibility or obligation to DTC participants or the persons for whom they act as nominees (or any successor depository) with respect to the Bonds in respect of the accuracy of any records maintained by DTC (or any successor depository) or any DTC participant, the payment by DTC (or any successor depository) or any DTC participant of any amount in respect of the principal of or interest on Bonds, any notice which is permitted or required to be given to Registered Owners under this ordinance (except such notices as shall be required to be given by the City to the Bond Registrar or to DTC (or any successor depository)), or any consent given or other action taken by DTC (or any successor depository) as the Registered Owner. For so long as any Bonds are held in by a depository, DTC or its successor depository shall be deemed to be the Registered Owner for all purposes hereunder, and all references herein to the Registered Owners shall mean DTC (or any successor depository) or its nominee and shall not mean the owners of any beneficial interest in such Bonds. If any Bond shall be duly presented for payment and funds have not been duly provided by the City on such applicable date, then interest shall continue to accrue thereafter on the unpaid principal thereof at the rate stated on such Bond until it is paid. (d) Use of Depository. (1) The Bonds shall be registered initially in the name of "Cede & Co. ", as nominee of DTC, with one Bond maturing on each of the maturity dates for the Bonds in a denomination corresponding to the total principal therein designated to mature on such date. Registered ownership of such Bonds, or any portions thereof, may not thereafter be transferred except (A) to any successor of DTC or its nominee, provided that any such successor shall be qualified under any applicable laws to provide the service proposed to be provided by it; (B) to any substitute depository appointed by the Chief Financial Officer pursuant to subsection (2) below or such substitute depository's successor; or (C) to any person as provided in subsection (4) below. (2) Upon the resignation of DTC or its successor (or any substitute depository or its successor) from its functions as depository or a determination by the Chief Financial Officer to discontinue the system of book entry transfers through DTC or its successor (or any substitute depository or its successor), the Chief Financial Officer may hereafter appoint a substitute depository. Any such substitute depository shall be qualified under any applicable laws to provide the services proposed to be provided by it. (3) In the case of any transfer pursuant to clause (A) or (B) of subsection (1) above, the Bond Registrar shall, upon receipt of all outstanding Bonds, together with a written -16- H - 25 request on behalf of the Chief Financial Officer, issue a single new Bond for each maturity then outstanding, registered in the name of such successor or such substitute depository, or their nominees, as the case may be, all as specified in such written request of the Chief Financial Officer. (4) In the event that (A) DTC or its successor (or substitute depository or its successor) resigns from its functions as depository, and no substitute depository can be obtained, or (B) the Chief Financial Officer determines that it is in the best interest of the beneficial owners of the Bonds that such owners be able to obtain physical Bond certificates, the ownership of such Bonds may then be transferred to any person or entity as herein provided, and shall no longer be held by a depository. The Chief Financial Officer shall deliver a written request to the Bond Registrar, together with a supply of physical Bonds, to issue Bonds as herein provided in any authorized denomination. Upon receipt by the Bond Registrar of all then outstanding Bonds together with a written request on behalf of the Chief Financial Officer to the Bond Registrar, new Bonds shall be issued in the appropriate denominations and registered in the names of such persons as are requested in such written request. (e) Registration of Transfer of Ownership or Exchange; Change in Denominations. The transfer of any Bond may be registered and Bonds may be exchanged, but no transfer of any such Bond shall be valid unless it is surrendered to the Bond Registrar with the assignment form appearing on such Bond duly executed by the Registered Owner or such Registered Owner's duly authorized agent in a manner satisfactory to the Bond Registrar. Upon such surrender, the Bond Registrar shall cancel the surrendered Bond and shall authenticate and deliver, without charge to the Registered Owner or transferee therefor, a new Bond (or Bonds at the option of the new Registered Owner) of the same date, maturity and interest rate and for the same aggregate - 1 7- H - 26 principal amount in any authorized denomination, naming as Registered Owner the person or persons listed as the assignee on the assignment form appearing on the surrendered Bond, in exchange for such surrendered and cancelled Bond. Any Bond may be surrendered to the Bond Registrar and exchanged, without charge, for an equal aggregate principal amount of Bonds of the same date, maturity and interest rate, in any authorized denomination. The Bond Registrar shall not be obligated to register the transfer or to exchange any Bond during the 15 days preceding any interest payment or principal payment date any such Bond is to be redeemed. (f) Bond Registrar's Ownership of Bonds. The Bond Registrar may become the Registered Owner of any Bond with the same rights it would have if it were not the Bond Registrar, and to the extent permitted by law, may act as depository for and permit any of its officers or directors to act as a member of, or in any other capacity with respect to, any committee formed to protect the right of the Registered Owners of Bonds. (g) Registration Covenant. The City covenants that, until all Bonds have been surrendered and canceled, it will maintain a system for recording the ownership of each Bond that complies with the provisions of Section 149 of the Code. (h) Place and Medium of Payment. Both principal of and interest on the Bonds shall be payable in lawful money of the United States of America. Interest on the Bonds shall be calculated on the basis of a year of 360 days and twelve 30 -day months. For so long as all Bonds are held by a depository, payments of principal and interest thereon shall be made as provided in accordance with the operational arrangements of DTC referred to in the Letter of Representations. In the event that the Bonds are no longer held by a depository, interest on the Bonds shall be paid by check or draft mailed to the Registered Owners at the addresses for such Registered Owners appearing on the Bond Register on the fifteenth day of the month preceding -18- H - 27 the interest payment date, or upon the written request of a Registered Owner of more than $1,000,000 of Bonds (received by the Bond Registrar at least 15 days prior to the applicable payment date), such payment shall be made by the Bond Registrar by wire transfer to the account within the United States designated by the Registered Owner. Principal of the Bonds shall be payable upon presentation and surrender of such Bonds by the Registered Owners at the principal office of the Bond Registrar. Section 5. Redemption; Purchase of Bonds. (a) Mandatory Redemption of Term Bonds and Optional Redemption, if any. The Bonds shall be subject to optional redemption on the dates, at the prices and under the terms set forth in the Bond Purchase Contract approved by the Designated Representative pursuant to Section 17. The Bonds shall be subject to mandatory redemption to the extent, if any, set forth in the Bond Purchase Contract and as approved by the Designated Representative pursuant to Section 17. (b) Purchase of Bonds. The City reserves the right to use at any time any surplus Revenue of the System, or other available funds, to purchase for retirement any of the Bonds at any price deemed reasonable by the City. (c) Selection of Bonds for Redemption. For as long as the Bonds are held in book -entry only form, the selection of particular Bonds within a maturity to be redeemed shall be made in accordance with the operational arrangements then in effect at DTC. If the Bonds are no longer held by a depository, the selection of such Bonds to be redeemed and the surrender and reissuance thereof, as applicable, shall be made as provided in the following provisions of this subsection (c). If the City redeems at any one time fewer than all of the Bonds having the same maturity date, the particular Bonds or portions of Bonds of such maturity to be redeemed shall be -19- H - 28 selected by lot (or in such manner determined by the Bond Registrar) in increments of $5,000. In the case of a Bond of a denomination greater than $5,000, the City and the Bond Registrar shall treat each Bond as representing such number of separate Bonds each of the denomination of $5,000 as is obtained by dividing the actual principal amount of such Bond by $5,000. In the event that only a portion of the principal sum of a Bond is redeemed, upon surrender of such Bond at the principal office of the Bond Registrar there shall be issued to the Registered Owner, without charge therefor, for the then unredeemed balance of the principal sum thereof, at the option of the Registered Owner, a Bond or Bonds of like maturity and interest rate in any of the denominations herein authorized. (d) Notice of Redemption. (1) Official Notice. For so long as the Bonds are held in by a depository, notice of redemption shall be given in accordance with the operational arrangements of DTC as then in effect, and neither the City nor the Bond Registrar will provide any notice of redemption to any Beneficial Owners. The notice of redemption may be conditional. Thereafter (if the Bonds are no longer held by a depository), notice of redemption shall be given in the manner hereinafter provided. Unless waived by any owner of Bonds to be redeemed, official notice of any such redemption (which redemption may be conditioned by the Bond Registrar on the receipt of sufficient funds for redemption or otherwise) shall be given by the Bond Registrar on behalf of the City by mailing a copy of an official redemption notice by first class mail at least 20 days and not more than 60 days prior to the date fixed for redemption to the Registered Owner of the Bond or Bonds to be redeemed at the address shown on the Register or at such other address as is furnished in writing by such Registered Owner to the Bond Registrar. All official notices of redemption shall be dated and shall state: -20- H - 29 (A) the redemption date, (B) the redemption price, (C) if fewer than all outstanding Bonds are to be redeemed, the identification by maturity (and, in the case of partial redemption, the respective principal amounts) of the Bonds to be redeemed, (D) that unless conditional notice of redemption has been given and such conditions have either been satisfied or waived, on the redemption date the redemption price will become due and payable upon each such Bond or portion thereof called for redemption, and that interest thereon shall cease to accrue from and after said date, and (E) the place where such Bonds are to be surrendered for payment of the redemption price, which place of payment shall be the principal office of the Bond Registrar. On or prior to any redemption date, the City shall deposit with the Bond Registrar an amount of money sufficient to pay the redemption price of all the Bonds or portions of Bonds which are to be redeemed on that date. (2) Effect of Notice; Bonds Due. If an unconditional notice of redemption has been given or if the conditions set forth in a conditional notice of redemption have been satisfied or waived, the Bonds or portions of Bonds to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified, and from and after such date such Bonds or portions of Bonds shall cease to bear interest. Upon surrender of such Bonds for redemption in accordance with said notice, such Bonds shall be paid by the Bond Registrar at the redemption price. Installments of interest due on or prior to the redemption date shall be payable as herein provided for payment of interest. All Bonds which have been redeemed shall be canceled by the Bond Registrar and shall not be reissued. -21- H -30 (3) Additional Notice. In addition to the foregoing notice, further notice shall be given by the City as set out below, but no defect in said further notice nor any failure to give all or any portion of such further notice shall in any manner defeat the effectiveness of a call for redemption if notice thereof is given as above prescribed. Each further notice of redemption given hereunder shall contain the information required above for an official notice of redemption plus (A) the CUSIP numbers of all Bonds being redeemed; (B) the date of issue of the Bonds as originally issued; (C) the rate of interest borne by each Bond being redeemed; (D) the maturity date of each Bond being redeemed; and (E) any other descriptive information needed to identify accurately the Bonds being redeemed. Each further notice of redemption may be sent at least 20 days before the redemption date to each party entitled to receive notice pursuant to Section 18 and with such additional information as the City shall deem appropriate, but such mailings shall not be a condition precedent to the redemption of such Bonds. (4) Amendment of Notice Provisions. The foregoing notice provisions of this Section 5, including but not limited to the information to be included in redemption notices and the persons designated to receive notices, may be amended by additions, deletions and changes in order to maintain compliance with duly promulgated regulations and recommendations regarding notices of redemption of municipal securities. -22- H - 31 Section 6. Form of Bonds. The Bonds shall be in substantially the following form: UNITED STATES OF AMERICA NO. $ STATE OF WASHINGTON CITY OF PORT ANGELES WATER AND WASTEWATER UTILITY REVENUE REFUNDING BOND, 2013 INTEREST RATE: MATURITY DATE: CUSIP NO: REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: Dollars The City of Port Angeles, Washington (the "City "), a municipal corporation of the State of Washington, for value received hereby promises to pay to the Registered Owner identified above, or registered assigns, on the Maturity Date set forth above the Principal Amount set forth above, and to pay interest thereon from the date hereof, or the most recent date to which interest has been paid or duly provided for, at the Interest Rate set forth above payable on the first days of each November and May, commencing on Both principal of and interest on this bond are payable in lawful money of the United States of America. Interest and principal shall be paid as provided in the Blanket Issuer Letter of Representations (the "Letter of Representations ") by the City to The Depository Trust Company ( "DTC "). The fiscal agency of the State of Washington has been appointed by the City as the authenticating agent, paying agent and registrar for the bonds of this issue (the "Bond Registrar "). Capitalized terms used in this bond that are not specifically defined have the meanings given such terms in Ordinance No. of the City adopted on July 16, 2013 (the "Bond Ordinance "). Reference is made to the Bond Ordinance and any and all modifications and amendments thereto for a description of the nature and extent of the security for the bonds of this issue, the funds or revenues pledged, and the terms and conditions upon which such bonds are issued. This bond is one of a series of bonds in the aggregate principal amount of $ (the "Bonds "), issued pursuant to Ordinance No. passed by the City Council on July 16, 2013 (the "Bond Ordinance "), to refund certain outstanding water and wastewater utility revenue bonds, [to fund the Reserve Account,] [to repay prior to maturity certain State Loans], and to pay costs of issuing the bonds. Unless otherwise defined on this bond, capitalized terms used herein have the meanings given them in the Bond Ordinance. The principal of and interest on the Bonds are payable solely out of the special fund of the City known as the "1994 Water and Wastewater Utility Revenue Bond Fund" (the "Bond Account ") established by Ordinance No. 2843 of the City. The Bonds are special limited obligations of the City and are not obligations of the State of Washington or any political -23- H -32 subdivision thereof other than the City, and neither the full faith and credit nor the taxing power of the City or the State of Washington is pledged to the payment of the Bonds. Under the Bond Ordinance, the City is obligated to set aside and pay into the Bond Account out of Gross Revenue of the System certain fixed amounts sufficient to pay when due the principal of and interest and premium, if any, on the Bonds and all other Parity Bonds. To the extent provided by the Bond Ordinance, the amounts pledged to be paid from Gross Revenue into the Bond Account and accounts therein are a lien and charge thereon equal in rank to the lien and charge upon Gross Revenue of the amounts required to pay and secure the payment of certain outstanding Parity Bonds and any Future Parity Bonds that the City may issue hereafter, and superior to all other liens and charges of any kind or nature, except the Costs of Maintenance and Operation of the System. The Bond Ordinance sets forth covenants of the City to secure the payment of Parity Bonds, including but not limited to covenants relating to rates and charges of the System, operations of the System, and the issuance of Future Parity Bonds. The Bonds are subject to redemption prior to maturity as provided in the Bond Purchase Contract. The Bonds may be transferred and exchanged upon surrender to the Bond Registrar as provided in the Bond Ordinance. The Bonds are not "private activity bonds" as such term is defined in the Internal Revenue Code of 1986, as amended (the "Code "). The City has designated the Bonds as "qualified tax - exempt obligations" within the meaning of Section 265(b)(3)(B) of the Code. This bond will not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Bond Ordinance until the Certificate of Authentication hereon has been manually signed by the Bond Registrar. It is hereby certified, recited and declared that all acts, conditions and things required by the Constitution and statutes of the State of Washington to exist, to have happened and to have been performed precedent to and in the issuance of this bond do exist, have happened and have been performed in due time, form and manner as prescribed by law, and that the amount of this bond, together with all other obligations or indebtedness of the City, does not exceed any constitutional or statutory limitations of indebtedness. IN WITNESS WHEREOF, the City of Port Angeles, Washington, has caused this bond to be signed by the manual or facsimile signature of its Mayor, attested by the manual or facsimile signature of the City Clerk, and seal of the City to be impressed or reproduced hereon, all as of , 2013. (SEAL) CITY OF PORT ANGELES, WASHINGTON By {Manual or Facsimile Signature] Mayor Attest: [Manual or Facsimile Signature] City Clerk Date of Authentication: CERTIFICATE OF AUTHENTICATION This is one of the Water and Wastewater Utility Revenue Refunding Bonds, 2013, of the City of Port Angeles, Washington, dated , 2013, as described in the within mentioned Bond Ordinance. WASHINGTON STATE FISCAL AGENCY, Bond Registrar By Authorized Officer Section 7. Execution of Bonds. The Bonds shall be executed on behalf of the City by the facsimile or manual signatures of the Mayor and the City Clerk and shall have the seal of the City impressed or a facsimile thereof imprinted, or otherwise reproduced thereon. In the event any officer who shall have signed or whose facsimile signatures appear on any of the Bonds shall cease to be such officer of the City before said Bonds shall have been authenticated or delivered by the Bond Registrar or issued by the City, such Bonds may nevertheless be authenticated, delivered and issued and, upon such authentication, delivery and issuance, shall be as binding upon the City as though said person had not ceased to be such officer. Any Bond may be signed and attested on behalf of the City by such persons who, at the actual date of execution of such Bond shall be the proper officer of the City, although at the original date of such Bond such persons were not such officers of the City. Only such Bonds as shall bear thereon a Certificate of Authentication manually executed by an authorized representative of the Bond Registrar shall be valid or obligatory for any purpose or entitled to the benefits of this ordinance. Such Certificate of Authentication shall be conclusive evidence that the Bonds so authenticated have been duly executed, authenticated and -25- H -34 delivered hereunder and are entitled to the benefits of this ordinance. The Bond Registrar shall be responsible for its representations contained in the Certificate of Authentication on the Bonds. Section 8. Application of Bond Proceeds; Refunding Plan. (a) Application of Bond Proceeds. Proceeds of the Bonds shall be disbursed as follows: (1) The amount necessary to carry out the plan of refunding for the Refunded Bonds as set forth below shall be transferred to the Escrow Agent as proved herein and in the Escrow Deposit Agreement; (2) The amount necessary to repay prior to maturity those State Loans, if any, selected by the Designated Representative pursuant to Section 17 of this ordinance shall be used for such purpose within 60 days of the issuance of the Bonds; (3) The amount necessary, if any, to satisfy the Reserve Account Requirement shall be deposited into the Reserve Account; and (4) The remaining proceeds of the Bonds shall be used to pay costs of issuance of the Bonds as set forth herein and in the Bond Purchase Contract. Any part of the proceeds of the Bonds remaining after such disbursements are made may be transferred to the Debt Service Account. (b) Refunding Plan. For the purpose of realizing a debt service savings and benefiting the ratepayers of the System, the Council proposes to refund and defease the Refunded Bonds as set forth herein. The Refunded Bonds shall include those 2003 Bonds designated by the Designated Representative when the Bonds are sold pursuant to the Bond Purchase Contract. Proceeds of the Bonds, and other available funds of the City, shall be deposited with the Escrow Agent pursuant to the Escrow Agreement, to be used immediately upon receipt thereof to defease -26- H -35 the Refunded Bonds as authorized by Ordinance No. 3148 and to pay costs of issuance of the Bonds. The net proceeds deposited with the Escrow Agent shall be used to defease the Refunded Bonds and discharge the obligations thereon by either depositing cash with the Escrow Agent to be held in a non - interest bearing account or by the purchase of certain Government Obligations (which obligations so purchased, are herein called "Acquired Obligations ") which, together with any necessary beginning cash balance, will provide for the payment of: (1) interest on the Refunded Bonds due and payable on and prior to the Call Date; and (2) the redemption prices of the Refunded Bonds on the Call Date. Such Acquired Obligations shall be purchased at a yield not greater than the yield permitted by the Code and regulations relating to acquired obligations in connection with refunding bond issues. (c) Escrow Agent /Escrow Agreement. The City hereby appoints U.S. Bank National Association, Seattle, Washington, as the Escrow Agent for the Refunded Bonds (the "Escrow Agent "). Cash, if any, and the Acquired Obligations shall be deposited irrevocably with the Escrow Agent in an amount sufficient to defease the Refunded Bonds. The proceeds of the Bonds remaining after acquisition of the Acquired Obligations and provision for the necessary beginning cash balance shall be utilized to pay expenses of the acquisition and safekeeping of the Acquired Obligations and expenses of the issuance of the Bonds. In order to carry out the purposes of this section, the Designated Representative is authorized and directed to execute and deliver to the Escrow Agent, an Escrow Agreement. (d) Call for Redemption of Refunded Bonds. The City hereby irrevocably sets aside sufficient funds from proceeds of the Bonds and its other available funds to make the payments described above. The City hereby irrevocably calls the Refunded Bonds for redemption on the Call Date in accordance with the provisions of Ordinance No. 3148 authorizing the redemption and retirement of the 2003 Bonds prior to their fixed maturities. Said defeasance and call for redemption of the Refunded Bonds shall be irrevocable after the issuance of the Bonds and delivery of funds or the Acquired Obligations to the Escrow Agent. The Escrow Agent is hereby authorized and directed to provide for the giving of notices of the defeasance and the redemption of the Refunded Bonds in accordance with the applicable provisions of Ordinance No. 3148. The costs of publication of such notices shall be an expense of the City. The Escrow Agent is hereby authorized and directed to pay to the Chief Financial Officer, or, at the direction of the Chief Financial Officer, to the paying agent for the Refunded Bonds, sums sufficient to pay, when due, the payments specified in this section. All such sums shall be paid from the money and Acquired Obligations deposited with the Escrow Agent, and the income therefrom and proceeds thereof, if any. All such sums so paid to said Chief Financial Officer shall be credited to the Refunding Account hereby authorized to be created (the "Refunding Account "). All money and Acquired Obligations deposited with the Escrow Agent and any income therefrom shall be held, invested (but only at the direction of the Chief Financial Officer) and applied in accordance with the provisions of this ordinance and with the laws of the State of Washington for the benefit of the City and owners of the Refunded Bonds. -28- H -37 The City will take such actions as are found necessary to see that all necessary and proper fees, compensation and expenses of the Escrow Agent for the Refunded Bonds shall be paid when due. Section 9. Revenue Fund. Pursuant to Section 2 of Ordinance No. 2843, there has heretofore been created in the office of the Chief Financial Officer a fund of the City known as the "City of Port Angeles Water and Wastewater Utility Revenue Fund," which fund is hereby confirmed and continued. The City hereby obligates and binds itself to pay all Gross Revenue as collected into the Revenue Fund. The money in the Revenue Fund shall be held separate and apart from all other funds and accounts of the City. The Gross Revenue deposited in the Revenue Fund shall be used only for the following purposes and in the following order of priority: FIRST, to pay the Costs of Maintenance and Operation and to maintain a balance in the Revenue Fund sufficient in amount to enable the City to continuously meet Costs of Maintenance and Operation on a current basis; SECOND, to make all payments required to be made into the Bond Account to pay the interest on any Parity Bonds; THIRD, to make all payments required to be made into the Bond Account to pay the maturing principal of any Serial Bonds and to make all payments required to be made into the Bond Account to satisfy the Sinking Fund Requirement; FOURTH, to make all payments required to be made pursuant to a reimbursement agreement or agreements (or other equivalent documents, including the payment obligations to the insurers for the 2009 Bonds and the 2010 Bonds) in connection with Qualified Insurance or a Qualified Letter of Credit; provided that if there is not sufficient money to make all payments under reimbursement agreements the payments will be made on a pro rata basis; FIFTH, to make all payments required to be made into the Reserve Account to secure the payment of the principal of and interest on outstanding Parity Bonds; SIXTH, to make all payments required to be made into any revenue bond redemption fund, revenue warrant redemption fund, debt service account, reserve account or bond retirement account created to pay and secure the payment of the principal of and interest on any revenue bonds, or revenue warrants or other revenue obligations of the City, including the State Loans, having a lien upon Gross Revenue junior and inferior to the lien thereon for the payment of the principal of and interest on the Parity Bonds; and SEVENTH, to retire by redemption or purchase in the open market any outstanding water and wastewater utility revenue bonds, warrants or obligations of the System, to make necessary additions, betterments, improvements and repairs to or extensions and replacements of the System, to make deposits into the Rate Stabilization Fund, or for any other lawful City purposes. Section 10. Rate Stabilization Fund. Pursuant to Section 13 of Ordinance No. 2843, a special fund of the City designated the "Water and Wastewater Rate Stabilization Fund" (the "Rate Stabilization Fund ") has heretofore been established in anticipation of future increases in revenue requirements of the System, which fund is hereby confirmed and continued. In accordance with the provisions of Section 9 of Ordinance No. 2843 and Section 9 of this ordinance, the City may from time to time appropriate or budget amounts in the Revenue Fund for deposit in the Rate Stabilization Fund and may from time to time withdraw amounts therefrom for deposit in the Revenue Fund to prevent or mitigate water and wastewater rate increases or for other lawful purposes of the City related to the System. Such deposits or -30- H - 39 withdrawals may be made up to and including the date ninety (90) days after the end of the fiscal year for which the deposit or withdrawal will be effective. Section 11. Bond Account. Pursuant to Section 15 of Ordinance No. 2843, there has heretofore been created in the office of the Chief Financial Officer a fund of the City known as the "1994 Water and Wastewater Utility Revenue Bond Fund" (the "Bond Account "), which fund and the accounts therein are hereby confirmed and continued. The Bond Account is to be drawn upon for the sole purpose of paying the principal of, premium if any, and interest on any Parity Bonds. The money in the Bond Account shall be kept separate and apart from all other funds and accounts of the City. All funds in the Bond Account are held in trust for the benefit of the owners of all Parity Bonds at the time outstanding equally and ratably and without preference or distinction as between Parity Bonds of different series and maturities. (a) Debt Service Account. A special account known as the Debt Service Account has been created in the Bond Account for the purpose of paying the principal of, premium, if any, and interest on the Parity Bonds. As long as any of the Bonds remain outstanding, the City hereby irrevocably obligates and binds itself to set aside and pay from the Revenue Fund into the Debt Service Account, on or before the date due, those amounts necessary, together with Gross Revenue collected and deposited and such other money as is on hand and available therefor in the Debt Service Account, to pay the interest or principal and interest next coming due on the outstanding Bonds. The City covenants and agrees that if it issues any Future Parity Bonds that are Term Bonds, it will provide in each ordinance authorizing the issuance of the same for annual payments to be made from the Revenue Fund into the Debt Service Account sufficient, together with Gross Revenue collected and deposited and such other money as is on hand and available -31- H - 40 therefor in such account, to amortize the principal of future Parity Bonds that are Term Bonds on or before the maturity date thereof. (b) Reserve Account. A Reserve Account has been created in the Bond Account for the purpose of securing the payment of the principal of and interest on the Parity Bonds. The City hereby covenants and agrees that it will satisfy the Reserve Account Requirement for the Bonds by depositing into the Reserve Account, from proceeds of the Bonds or other available funds, an amount that will be sufficient to satisfy the Reserve Account Requirement with respect to the Bonds. The City further covenants and agrees that if it issues any Future Parity Bonds it will provide in each ordinance authorizing the issuance of those Future Parity Bonds that on or prior to the date of issuance of the Future Parity Bonds money will be deposited into the Reserve Account, from proceeds of such bonds or other funds available therefor, so that the total amount of money in the Reserve Account will at least equal the Reserve Account Requirement. The City may substitute Qualified Insurance or a Qualified Letter of Credit for amounts required to be deposited into the Reserve Account. Such Qualified Letter of Credit or Qualified Insurance shall not be cancellable on less than five years notice. In the event of any cancellation, the Reserve Account shall be funded in accordance with the provisions of this section providing for payment in the event of a deficiency therein, as if the Parity Bonds that remain outstanding had been issued on the date of such notice of cancellation. The City further covenants and agrees that when the required deposits have been made into the Reserve Account, it will at all times maintain therein an amount at least equal to the Reserve Account Requirement, as redetermined in each calendar year with respect to the bonds secured by such Reserve Account. Whenever there is a sufficient amount in the Bond Account, -32- H - 41 including all accounts therein, to pay the principal of, premium, if any, and interest on all outstanding Parity Bonds, the money in the Reserve Account may be used to pay the principal of, premium, if any, and interest on the Parity Bonds secured thereby. Money in the Reserve Account may also be withdrawn to redeem and retire, and to pay the premium, if any, and interest due to such date of redemption, on the outstanding Parity Bonds secured by such Reserve Account, as long as the money remaining on deposit in such Reserve Account is at least equal to the Reserve Account Requirement determined with respect to the Parity Bonds then outstanding. If the Bonds outstanding are ever refunded, the money set aside in the Reserve Account to secure the payment thereof may be used to retire Bonds or may be transferred to any other reserve account that may be created to secure the payment of any bonds issued to refund the Bonds. If there is a deficiency in the Debt Service Account to meet maturing installments of either interest on or principal of and interest on the outstanding Parity Bonds payable out of such Account, such deficiency shall be made up from the Reserve Account by the withdrawal of money therefrom and by the sale or redemption of obligations held in the Reserve Account, if necessary, in such amounts as will provide cash in the Reserve Account sufficient to make up any such deficiency, and if a deficiency still exists immediately prior to an interest payment date and after the withdrawal of cash, the City shall then draw from any Qualified Letter of Credit, Qualified Insurance, or other equivalent credit facility in sufficient amount to make up the deficiency. Such draw shall be made at such times and under such conditions as the agreement for such Qualified Letter of Credit or such Qualified Insurance shall provide. If more than one Qualified Letter of Credit or Qualified Insurance is available, draws shall be made ratably thereon to make up the deficiency. Any deficiency created in the Reserve Account by reason of -33- H - 42 any such withdrawal shall then be made up from money in the Revenue Fund first available after making the payments required to be made under paragraphs "FIRST" through "FOURTH" of Section 9 of this ordinance. (c) Lien of Bond Account. The Bonds, together with the interest thereon, shall be payable from Gross Revenue, and such Gross Revenue is hereby pledged and set aside out of the Revenue Fund into the Bond Account. Said amounts so pledged are hereby declared to be a lien and charge upon Gross Revenue and the money in the Revenue Fund equal to the lien and charge thereon to secure and pay the principal of and interest on the Outstanding Parity Bonds, the Bonds and any Future Parity Bonds and superior to all other charges of any kind or nature, except the Costs of Maintenance and Operation. (d) Investment of Money in Bond Account. All money in the Debt Service Account or Reserve Account may be kept in cash or invested in Permitted Investments maturing not later than the last maturity of the Bonds outstanding at the time of such purchase. Interest earned on or profits made from the sale of such investments shall be deposited in and become a part of the Revenue Fund. Section 12. Adequacy of Revenues. The Council hereby declares that in fixing the amounts to be paid into the Bond Account as hereinbefore provided it has exercised due regard for the Costs of Maintenance and Operation and has not obligated the City to set aside and pay into the Bond Account a greater amount of money in the Revenue Fund than in its judgment will be available over and above such Costs of Maintenance and Operation. Section 13. Covenants and Agreements. The City hereby covenants with the owner of each of the Bonds for as long as any of the same remain outstanding as follows: -34- H - 43 (a) Rates and Charges. The City will establish, maintain and collect lawful rates and charges for the use of the services and facilities of the System, and will adjust such rates and charges from time to time so that: (1) Gross Revenue will at all times be sufficient (a) to pay all Costs of Maintenance and Operations and to pay all taxes, assessments or other governmental charges lawfully imposed on the System or the revenue therefrom or payments in lieu thereof and any and all other amounts that the City may now be and hereafter become obligated to pay from Gross Revenue by law or contract, and (b) together with Assessments actually collected, to pay the principal of and interest on all outstanding Parity Bonds as and when the same become due and payable, to make all payments required to be made into the Bond Account to satisfy the Sinking Fund Requirement, and to make when due all payments required to be made into the Reserve Account. (2) The Net Revenue in each Fiscal Year will equal at least 1.25 times Annual Debt Service for such year (after deducting Assessments actually collected for such year). For the purpose of meeting the requirement of this paragraph there may be added to Net Revenue for any Fiscal Year any amount withdrawn from the Rate Stabilization Fund and deposited in the Revenue Fund. There shall be subtracted from Net Revenue for any Fiscal Year any amounts in such year withdrawn from the Revenue Fund and deposited into the Rate Stabilization Fund in such Fiscal Year. Annual Debt Service for purposes of this rate covenant shall be adjusted to reflect any Debt Service Offset. (b) Maintenance of System. The City will at all times keep and maintain the System in good repair, working order and condition, and will at all times operate the same and the business in connection therewith in an efficient manner and at a reasonable cost. -35- H - 44 (c) Sale or Disposition of the System. The City will not sell or otherwise dispose of the System in its entirety unless simultaneously with such sale or other disposition, the City provides for payment into the Bond Account of cash or Government Obligations sufficient together with interest to be earned thereon to pay the principal of and interest on the then outstanding Parity Bonds, nor will the City sell or otherwise dispose of any part of the useful operating properties of the System unless the City receives the prior written consent of the municipal bond insurer for the 2009 Bonds (so long as the 2009 Bonds are outstanding) and the municipal bond insurer for the 2010 Bonds (so long as the 2010 Bonds are outstanding) and replaces such facilities or provides for payment into the Bond Account of the greater of: (1) An amount that will be in the same proportion to the net amount of Parity Bonds then outstanding (defined as the total amount of the Parity Bonds less the amount of cash and investments in the Bond Account and accounts therein) that the Net Revenue from the portion of the System sold or disposed of for the preceding year bears to the total Net Revenue for such period; or (2) An amount that will be in the same proportion to the net principal amount of Parity Bonds then outstanding that the book value of the part of the System sold or disposed of bears to the book value of the entire System immediately prior to such sale or disposition. The proceeds of any such sale or disposition of a portion of the properties of the System (to the extent required above) shall be paid into the Bond Account. Notwithstanding any other provision of this subsection, the City may sell or otherwise dispose of any of the works, plant, properties and facilities of the System or any real or personal property comprising a part of the same with a value less than 2% of the net utility plant of the System or that has become unserviceable, inadequate, obsolete or unfit to be used in the -36- H - 45 operation of the System, or no longer necessary, material to or useful in such operation, without making any deposit into the Bond Account. (d) Collection of Assessments. The City will promptly collect all Assessments levied in any utility local improvement district now or hereafter created to secure the payment of the principal of and interest on any Parity Bonds and shall pay the same into the Bond Account without allocation of such Assessments to any particular series of Parity Bonds. It is hereby provided further, however, that nothing in this ordinance or in this subsection shall be construed to prohibit the City from issuing revenue bonds having a lien on Gross Revenue junior to the lien on such revenue for the payment of the principal of and interest on Parity Bonds and pledging as security for the payments of such junior lien bonds assessments levied in any utility local improvement district that may have been created to pay part or all the cost of improvements to the System for which such junior lien revenue bonds were specifically issued; provided, however, that the City may not agree to acceleration as a remedy with respect to any bonds or other obligations having a lien on Gross Revenue junior to the lien thereon of any Parity Bonds. (e) Books and Accounts. The City will maintain complete books and records relating to the operation of the System and its financial affairs, and will cause such books and records to be audited annually, and cause to be prepared an annual financial and operating statement, which statement will be mailed to any owner of Parity Bonds upon request. (f) Insurance. The City will carry fire and extended coverage insurance on the System as is ordinarily carried on the property of similar public utilities by other municipal corporations engaged in the operation of the same, to the full insurable value thereof, and will also carry adequate public liability insurance and other kinds of insurance as under good practices are ordinarily carried on the properties of similar public utilities by private companies -37- H - 46 engaged in the operation of the same; provided, however, that the City may, if the Council deems necessary and advisable, institute or continue a self - insurance program with respect to any or all of the aforementioned risks. The premiums paid for all such insurance shall be regarded and paid as a Cost of Maintenance and Operation. (g) Delinquencies. The City will promptly collect all service charges and Assessments, determine in a timely manner all delinquencies, and take all necessary legal action to enforce collection of such delinquencies. (h) No Free Service. Except as permitted by law, the City will not furnish any service of the System to any customer whatsoever free of charge. Section 14. Tax Covenants. The City covenants that it will not take or permit to be taken on its behalf any action that would adversely affect the exemption from federal income taxation of the interest on the Bonds and will take or require to be taken such acts as may reasonably be within its ability and as may from time to time be required under applicable law to continue the exemption from federal income taxation of the interest on the Bonds. (a) Arbitrage Covenant. Without limiting the generality of the foregoing, the City covenants that it will not take any action or fail to take any action with respect to the proceeds of sale of the Bonds or any other funds of the City which may be deemed to be proceeds of the Bonds pursuant to Section 148 of the Code and the regulations promulgated thereunder which, if such use had been reasonably expected on the date of delivery of the Bonds to the initial purchasers thereof, would have caused the Bonds as "arbitrage bonds" within the meaning of such term as used in Section 148 of the Code. The City represents that it has not been notified of any listing or proposed listing by the Internal Revenue Service to the effect that it is an issuer whose arbitrage certifications may not -38- H - 47 be relied upon. The City will comply with the requirements of Section 148 of the Code and the applicable regulations thereunder throughout the term of the Bonds. (b) Private Person Use Limitation for Bonds. The City covenants that for as long as the Bonds are outstanding, it will not permit: (1) More than 10% of the Net Proceeds of the Bonds to be used for any Private Person Use; and (2) More than 10% of the principal or interest payments on the Bonds in a bond year to be directly or indirectly: (A) secured by any interest in property used or to be used for any Private Person Use or secured by payments in respect of property used or to be used for any Private Person Use, or (B) derived from payments (whether or not made to the City) in respect of property, or borrowed money, used or to be used for any Private Person Use. The City further covenants that, if: (3) More than five percent of the Net Proceeds of the Bonds are to be used for any Private Person Use; and (4) More than five percent of the principal or interest payments on the Bonds in a bond year are (under the terms of this ordinance or any underlying arrangement) directly or indirectly: (A) secured by any interest in property used or to be used for any Private Person Use or secured by payments in respect of property used or to be used for any Private Person Use, or (B) derived from payments (whether or not made to the City) in respect of property, or borrowed money, used or to be used for any Private Person Use, _39_ H - 48 then, (i) any Private Person Use of the projects described in subsection (3) hereof or Private Person Use payments described in subsection (4) hereof that is in excess of the five percent limitations described in such subsections (3) or (4) will be for a Private Person Use that is related to the state or local governmental use of the projects financed and/or refinanced with the Bonds, and (ii) any Private Person Use will not exceed the amount of Net Proceeds of the Bonds used for the state or local governmental use portion of the projects to which the Private Person Use of such portion of the projects relates. The City further covenants that it will comply with any limitations on the use of the projects financed and /or refinanced with the Bonds by other than state and local governmental users that are necessary, in the opinion of its bond counsel, to preserve the tax exemption of the interest on the Bonds. (c) Modification of Tax Covenants. The covenants of this section are specified solely to assure the continued exemption from regular income taxation of the interest on the Bonds. To that end, the provisions of this section may be modified or eliminated without any requirement for formal amendment thereof upon receipt of an opinion of the City's bond counsel that such modification or elimination will not adversely affect the tax exemption of interest on any Bonds. (d) Qualified Tax - Exempt Obligation. The City hereby designates the Bonds as "qualified tax - exempt obligations" under Section 265(b)(3) of the Code for investment by financial institutions. The City reasonably does not expect to issue more than $10,000,000 in qualifying tax - exempt debt during calendar year 2013. Section 15. Defeasance. In the event that the City, to effect the payment, retirement or redemption of any Bond, sets aside in the Debt Service Account or in another special account, cash or noncallable Government Obligations, or any combination of cash and /or noncallable Government Obligations, in amounts and maturities which, together with the known earned -40- H - 49 income therefrom, are sufficient to redeem or pay and retire such Bond in accordance with its terms and to pay when due the interest and redemption premium, if any, thereon, and such cash and /or noncallable Government Obligations are irrevocably set aside and pledged for such purpose, then no further payments need be made into the Debt Service Account for the payment of the principal of and interest on such Bond. The owner of a Bond so provided for shall cease to be entitled to any lien, benefit or security of this ordinance except the right to receive payment of principal, premium, if any, and interest from the Debt Service Account or such special account, and such Bond shall be deemed to be not outstanding under this ordinance. In the event that the refunding plan provides that the Bonds being refunded or the refunding bonds to be issued be secured by money and/or government obligations pending the prior redemption of those Bonds being refunded and if such refunding plan also provides that certain money and/or Government Obligations are pledged irrevocably for the prior redemption of those Bonds included in the refunding plan, then only the debt service on the Bonds which are not defeased Bonds and the refunding bonds, the payment of which is not so secured by the refunding plan, shall be included in any computation of the coverage requirement for the issuance of Future Parity Bonds and the annual computation of coverage for determining compliance with the rate covenant. The City shall give written notice of defeasance to the owners of all Bonds so provided for within 30 days of the defeasance and to each party entitled to receive notice in accordance with Section 18. Section 16. Issuance of Future Parity Bonds. The City hereby further covenants and agrees with the owners of the Bonds for as long as any of the same remain outstanding as follows: (a) Parity Conditions. That it will not issue any bonds with a lien on Gross Revenue superior to the lien of the Bonds on such revenue. The City may issue Future Parity Bonds for: First, the purpose of acquiring, constructing and installing additions and improvements to and extensions of, acquiring necessary equipment for, or making necessary replacements or repairs and capital improvements to the System; or Second, the purpose of refunding or purchasing and retiring at or prior to their maturity any outstanding revenue bonds or other obligations payable out of Gross Revenue; and to pledge that payments be made into the Bond Account for the payment of the principal thereof and interest thereon out of the Revenue Fund sufficient to pay the principal of and interest on such Future Parity Bonds and to maintain the reserves required therefor, which such payments may rank equally with the payments out of such Revenue Fund into the Bond Account and the Reserve Account to pay and secure the payment of the principal of and interest on any Parity Bonds then outstanding, upon compliance with the following conditions: (1) That at the time of the issuance of such Future Parity Bonds there is no deficiency in the Bond Account and the Reserve Account. (2) If there are special assessments levied in any utility local improvement district in which additions and improvements to and extensions of the System will be constructed from the proceeds of such Future Parity Bonds, the ordinance authorizing such Future Parity Bonds must require that such special assessments be paid into the Bond Account. (3) If there are special assessments pledged to be paid into a warrant or bond redemption fund for revenue bonds or warrants being refunded by Future Parity Bonds, the ordinance authorizing such Future Parity Bonds must require such special assessments to be used for the refunding or paid into the Bond Account. -42- H - 51 (4) The principal of and interest on the Future Parity Bonds will be payable out of the Bond Account, and the ordinance authorizing their issuance must further provide for payments into the Bond Account to satisfy the Sinking Fund Requirement and payments into the Reserve Account to satisfy the Reserve Account Requirement, all as required by Section 11 of this ordinance. (5) Prior to the delivery of any Future Parity Bonds, the City must have on file in the office of the City Clerk either: (A) from and after such time as no 2009 Bonds remain outstanding, a certificate of the Chief Financial Officer showing that the Net Revenue (without the adjustments described in subsection (a)(5)(B) below) in any twelve (12) consecutive months out of the twenty -four (24) months immediately preceding the delivery of the bonds then proposed to be issued, as determined from the financial statements of the System, will equal at least 1.25 times the Annual Debt Service (after deducting Assessments, allocated to the years in which they would be received if the unpaid balance of each assessment roll were paid in the remaining number of installments with interest on the declining balance at the times and at the rate provided in the ordinance confirming the assessment roll) for each such calendar or Fiscal Year for all Parity Bonds plus the Future Parity Bonds proposed to be issued. Annual Debt Service for purposes of this test shall be adjusted to reflect any Debt Service Offset; or (B) a certificate of a Professional Utility Consultant showing: that the Net Revenue determined and adjusted as hereafter provided for each calendar or Fiscal Year after the issuance of such Future Parity Bonds (the "Adjusted Net Revenue ") will equal at least 1.25 times the Annual Debt Service (after deducting Assessments, allocated to the years in which they would be received if the unpaid balance of each assessment roll were paid in the remaining -43- H - 52 number of installments with interest on the declining balance at the times and at the rate provided in the ordinance confirming the assessment roll) for each such calendar or Fiscal Year for all Parity Bonds plus the Future Parity Bonds proposed to be issued. Annual Debt Service for purposes of this test shall be adjusted to reflect any Debt Service Offset. The Adjusted Net Revenue shall be the Net Revenue for a period of any twelve (12) consecutive months out of the twenty -four (24) months immediately preceding the date of delivery of such proposed Future Parity Bonds as adjusted by such Professional Utility Consultant to take into consideration changes in Net Revenue estimated to occur under the following conditions for each year after such delivery for so long as any Parity Bonds, including the Future Parity Bonds proposed to be issued, shall be outstanding: (i) The additional Net Revenue that would have been received if any change in rates and charges adopted prior to the date of such certificate and subsequent to the beginning of such twelve (12) -month period, had been in force during the full twelve (12) -month period; (ii) The additional Net Revenue that would have been received if any facility of the System that became fully operational after the beginning of such twelve (12) -month period had been so operating for the entire period; and (iii) The additional Net Revenue estimated by such Professional Utility Consultant to be received as a result of any additions, betterments and improvements to and extensions of any facilities of the System that are (a) under construction at the time of such certificate or (b) will be constructed from the proceeds of the Future Parity Bonds to be issued. -44- H - 53 Such Professional Utility Consultant may rely upon, and his or her certificate shall have attached thereto, financial statements of the System certified by the Chief Financial Officer showing income and expenses for the period upon which the same is based. The certificate of such Professional Utility Consultant shall be conclusive and the only evidence required to show compliance with the provisions and requirements of this subsection (a)(5)(B). (b) Refunding. Notwithstanding the foregoing requirement, if Future Parity Bonds are to be issued for the purpose of refunding at or prior to their maturity any part or all of the then outstanding Parity Bonds, the certificate described in subsection (a)(5) of this section is not required if the Chief Financial Officer provides a certificate stating that upon the issuance of such Future Parity Bonds (1) total debt service on all Parity Bonds (including the refunding bonds but not including the bonds to be refunded thereby) will decrease, and (2) the Annual Debt Service for each year that any Parity Bonds (including the refunding bonds proposed to be issued) will be outstanding will not increase by more than $5,000 by reason of the issuance of such Future Parity Bonds. (c) Junior Lien Obligations. Nothing herein contained shall prevent the City from issuing any revenue bonds, warrants or other obligations that are a charge upon the money in the Revenue Fund junior or inferior to the payments required by this ordinance to be made into the Bond Account and the Reserve Account; provided, however, that the City may not agree to acceleration as a remedy with respect to any bonds or other obligations having a lien on Gross Revenue junior to the lien thereon of any Parity Bonds. (d) Variable Rate Obligations. The City may not issue variable rate obligations payable from Gross Revenue without the prior written consent of the municipal bond insurers -45- H - 54 providing insurance for the 2009 Bonds (but for only so long as such 2009 Bonds remain outstanding) and the 2010 Bonds (but for only so long as such 2010 Bonds remain outstanding). Section 17. Sale of Bonds. (a) Bond Sale. The Bonds shall be sold at negotiated sale to the Underwriter pursuant to the terms of the Bond Purchase Contract. The Underwriter has advised the Council that market conditions are fluctuating and, as a result, the most favorable market conditions may occur on a day other than a regular meeting date of the Council. The Council has determined that it would be in the best interest of the City to delegate to the Designated Representative for a limited time the authority to approve the selection of the State Loans, if any, to be repaid prior to maturity and the final interest rates, aggregate principal amount, principal amounts of each maturity of the Bonds, and redemption rights for the Bonds. The Designated Representative is hereby authorized to approve the final interest rates, aggregate principal amount, principal maturities, selection of the Refunded Bonds, and redemption rights for the Bonds in the manner provided hereafter so long as: (1) the aggregate principal amount of the Bonds does not exceed $4,200,000, (2) the final maturity date for the Bonds is no later than November 1, 2028, (3) the Bonds are sold (in the aggregate) at a price not less than 98% and not greater than 125 %, (4) the Bonds are sold for a price that results in a minimum net present value debt service savings over the Refunded Bonds and the State Loans, if any, to be refunded of 3.00 %, and (5) the true interest cost for the Bonds (in the aggregate) does not exceed 4.15 %. In determining whether or not to acquire a bond insurance policy, determining whether or not to repay prior to maturity any of the outstanding State Loans, and establishing the final interest rates, aggregate principal amounts, principal maturities and redemption rights for the -46- H -55 Bonds, the Designated Representative shall take into account those factors that, in his or her judgment, will result in the lowest true interest cost on the Bonds to their maturity, including, but not limited to current financial market conditions and current interest rates for obligations comparable in tenor and quality to the Bonds. Subject to the terms and conditions set forth in this section, the Designated Representative is hereby authorized to execute the Bond Purchase Contract. Following the execution of the Bond Purchase Contract, the Designated Representative shall provide a report to the Council describing the final terms of the Bonds approved pursuant to the authority delegated in this section. The authority granted to the Designated Representative by this Section 17 shall expire 120 days after the effective date of this ordinance. If a Bond Purchase Contract for the Bonds has not been executed within 120 days after the effective date of this ordinance, the authorization for the issuance of the Bonds shall be rescinded, and the Bonds shall not be issued nor their sale approved unless such Bonds shall have been re- authorized by ordinance of the Council. The ordinance re- authorizing the issuance and sale of such Bonds may be in the form of a new ordinance repealing this ordinance in whole or in part or may be in the form of an amendatory ordinance approving a bond purchase contract or establishing terms and conditions for the authority delegated under this Section 17. (b) Delivery of Bonds; Documentation. Upon the passage and approval of this ordinance, the proper officials of the City including the Designated Representative, are authorized and directed to undertake all action necessary for the prompt execution and delivery of the Bonds to the Underwriter and further to execute all closing certificates and documents required to effect the closing and delivery of the Bonds in accordance with the terms of the Bond Purchase Contract. -47- H - 56 (c) Preliminary and Final Official Statements. The Chief Financial Officer is hereby authorized to ratify and to deem final the preliminary Official Statement relating to the Bonds for the purposes of the Rule. The Chief Financial Officer is further authorized to ratify and to approve for purposes of the Rule, on behalf of the City, the Official Statement relating to the issuance and sale of the Bonds and the distribution of the Official Statement pursuant thereto with such changes, if any, as may be deemed by him to be appropriate. Section 18. Undertaking to Provide Ongoing Disclosure. This Section 18 constitutes the City's written undertaking for the benefit of the owners and Beneficial Owners of the Bonds as required by Section (b)(5) of the Rule. (a) Financial Statements /Operating Data. The City agrees to provide or cause to be provided to the MSRB, in accordance with the Rule, the following annual financial information and operating data for the prior Fiscal Year (commencing in 2013 for the Fiscal Year ended December 31, 2012): (1) Annual financial statements of the System, which statements may or may not be audited, prepared in accordance with the Budget Accounting and Reporting System prescribed by the Washington State Auditor pursuant to RCW 43.09.200 (or any successor statute) and generally of the type included in the official statement for the Bonds under the heading "Water, Wastewater and Stormwater Utility — Historical Coverage from Operations "; (2) The principal amount of Parity Bonds and debt service coverage for Parity Bonds; (3) Water, wastewater and storm water rates; and (4) Number of water, wastewater and storm water customers of the System. -48- H - 57 Items (2) – (4) shall be required only to the extent that such information is not included in the annual financial statements provided pursuant to (1). The financial information and operating data described above shall be provided on or before nine months after the end of the City's fiscal year. The City's fiscal year currently ends on December 31. The City may adjust such fiscal year by providing written notice of the change of fiscal year to the MSRB. In lieu of providing such annual financial information and operating data, the City may cross -refer to other documents available to the public on the MSRB's internet website or filed with the Commission. If not provided as part of the annual financial information discussed above, the City shall provide to the MSRB the City's audited annual financial statement prepared in accordance with the Budget Accounting and Reporting System prescribed by the Washington State Auditor pursuant to RCW 43.09.200 (or any successor statute) when and if available. (b) Listed Events. The City agrees to provide or cause to be provided to the MSRB, in a timely manner not in excess of ten business days after the occurrence of the event, notice of the occurrence of any of the following events with respect to the Bonds: — Principal and interest payment delinquencies; Eliant — Non - payment related defaults, if material; NEM — Unscheduled draws on debt service reserves reflecting financial difficulties; SEM — Unscheduled draws on credit enhancements reflecting financial difficulties; ECM — Substitution of credit or liquidity providers, or their failure to perform; OEM — Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701- -49- H - 58 TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; MEM — Modifications to the rights of Bondholders, if material; BEM — Bond calls, if material, and tender offers; - Defeasances; REM - Release, substitution, or sale of property securing repayment of the Bonds, if material; MEZEI — Rating changes; — Bankruptcy, insolvency, receivership or similar event of the City; — The consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of the assets of the City, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and EtZER — Appointment of a successor or additional trustee or the change of name of a trustee, if material. Solely for purposes of disclosure, and not intending to modify this undertaking, the City advises that no property secures payment of the Bonds. (c) Notification Upon Failure to Provide Financial Data. The City agrees to provide or cause to be provided to the MSRB, in a timely manner, notice of the City's failure to provide the annual financial information described in subsection (a) above on or prior to the date set forth in subsection (a) above. (d) Format for Filings with the MSRB. All notices, financial information and operating data required by this undertaking to be provided to the MSRB must be in an electronic format as prescribed by the MSRB. All documents provided to the MSRB pursuant to this undertaking must be accompanied by identifying information as prescribed by the MSRB. (e) Termination /Modification. The City's obligations to provide annual financial information and notices of listed events shall terminate upon the defeasance, prior redemption or payment in full of all of the Bonds. Any provision of this section shall be null and void if the City (1) obtains an opinion of nationally recognized bond counsel to the effect that the portion of the Rule requiring that provision is invalid, has been repealed retroactively or otherwise does not apply to the Bonds; and (2) notifies the MSRB of such opinion and the cancellation of the provision. Notwithstanding any other provision of this ordinance, the City may amend this Section 18 with an approving opinion of nationally recognized bond counsel and in accordance with the Rule. In the event of any amendment of a provision of this Section 18, the City will describe the amendment in the next annual report, and will include a narrative explanation of the reason for the amendment and its impact on the type (or in the case of a change of accounting principles, on the presentation) of financial information or operating data being presented by the City. In addition, if the amendment relates to the accounting principles to be followed in preparing financial statements, (1) notice of such change will be given in the same manner as for a listed event under subsection (b), and (2) the annual report for the year in which the change is made will present a comparison (in narrative form and also, if feasible, in quantitative form) between the financial statements as prepared on the basis of the new accounting principles and those prepared on the basis of the former accounting principles. -51- H - 60 (f) Bond Owner's Remedies Under This Section. The right of any Bond Owner or Beneficial Owner of Bonds to enforce the provisions of this section are limited to a right to obtain specific enforcement of the City's obligations hereunder, and any failure by the City to comply with the provisions of this undertaking shall not be an event of default with respect to the Bonds. For purposes of this Section 18, `Beneficial Owner" means any person who has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, any Bonds, including persons holding Bonds through nominees or depositories. Section 19. Supplements and Amendments. (a) The Council from time to time and at any time may adopt an ordinance or ordinances supplemental hereof, which ordinance or ordinances thereafter shall become a part of this ordinance, for any one or more or all of the following purposes: (1) To add to the covenants and agreements of the City in this ordinance other covenants and agreements thereafter to be observed, which shall not adversely affect the interests of the owners of any Bonds or any Parity Bonds in any material respect, or to surrender any right or power herein reserved to or conferred upon the City. (2) To make such provisions for the purpose of curing any ambiguities or of curing, correcting or supplementing any defective provision contained in this ordinance in regard to such matters or questions as the Council may deem necessary or desirable and not inconsistent with this ordinance and which shall not adversely affect the interests of the owners of any Bonds or any Parity Bonds in any material respect. (3) To amend or supplement any provision contained in this ordinance for the purpose of obtaining or maintaining a rating on the Bonds so long as such amendment or -52- H - 61 supplement is not inconsistent with this ordinance and will not adversely affect the interests of the owners of any Bonds or any Parity Bonds in any material respect. Any such supplemental ordinance of the Council may be adopted without the consent of the owners of any Bonds at any time outstanding, notwithstanding any of the provisions of subsection (b) of this section; provided, however, that the City shall obtain an opinion of nationally recognized bond counsel to the effect that such supplemental ordinance complies with this subsection (a) and will not adversely affect the interests of the owners of any Bonds or any Parity Bonds in any material respect. (b) With the consent of the owners of not less than 65% in aggregate principal amount of the Parity Bonds at the time outstanding, the Council may adopt an ordinance or ordinances supplemental hereto for the purpose of adding any provisions to or changing in any manner or eliminating any of the provisions of this ordinance or of any supplemental ordinance; provided, however, that no such supplemental ordinance shall: (1) Extend the fixed maturity of any Parity Bonds, or reduce the rate of interest thereon, or extend the time of payments of interest from their due date, or reduce the amount of the principal thereof, or reduce any premium payable on the redemption thereof, without the consent of the owner of each bond so affected; or (2) Reduce the aforesaid percentage of bond owners required to approve any such supplemental ordinance, without the consent of the owners of all of the Parity Bonds then outstanding. It shall not be necessary for the consent of bond owners under this subsection (b) to approve the particular form of any proposed supplemental ordinance, but it shall be sufficient if such consent shall approve the substance thereof. -53- H - 62 (c) Upon the adoption of any supplemental ordinance pursuant to the provisions of this section, this ordinance shall be deemed to be modified and amended in accordance therewith, and the respective rights, duties and obligations of the City under this ordinance and all owners of Bonds outstanding hereunder shall thereafter be determined, exercised and enforced thereunder, subject in all respects to such modification and amendments, and all the terms and conditions of any such supplemental ordinance shall be deemed to be part of the terms and conditions of this ordinance for any and all purposes. Section 20. Lost or Destroyed Bonds. In case any Bonds are lost, stolen or destroyed, the Bond Registrar may authenticate and deliver a new Bond or Bonds of like amount, date and tenor to the Registered Owner thereof if the owner pays the expenses and charges of the Bond Registrar and the City in connection therewith and files with the Bond Registrar and the City evidence satisfactory to both that such Bond or Bonds were actually lost, stolen or destroyed and of his or her ownership thereof, and furnishes the City and the Bond Registrar with indemnity satisfactory to both. Section 21. Severability. If a court of competent jurisdiction declares that any one or more of the covenants and agreements in this ordinance to be performed by the City are contrary to law, then such covenant or covenants, agreement or agreements, will be null and void and will be deemed separable from the remaining covenants and agreements in this ordinance and will in no way affect the validity of other provisions of this ordinance or of the Bonds. Section 22. Effective Date. This ordinance will become effective five (5) days from and after its passage and publication. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of the Council held on July 16, 2013. Attest: CITY OF PORT ANGELES, WASHINGTON Mayor City Clerk CERTIFICATE OF CITY CLERK I, the undersigned, City Clerk of the City of Port Angeles, Washington, DO HEREBY CERTIFY: 1. That the attached is a true and correct copy of Ordinance No. (the "Ordinance ") of the City, duly passed at a regular meeting of the City Council (the "Council ") of the City held on July 16, 2013. 2. That said meeting was duly convened and held in all respects in accordance with law, and to the extent required by law, due and proper notice of such meeting was given; that a legal quorum was present throughout the meeting and a legally sufficient number of members of the Council voted in the proper manner for the passage of said Ordinance; that all other requirements and proceedings incident to the proper passage of said Ordinance have been fully fulfilled, carried out and otherwise observed; and that I am authorized to execute this certificate. IN WITNESS WHEREOF, I have hereunto set my hand this 16th day of July, 2013. City Clerk WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: July 16, 2013 To: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: ADOPTION OF 2012 INTERNATIONAL CODE COUNCIL DEVELOPMENT CODES Summary: This memorandum addresses adoption of new development Codes, including Building, Mechanical, Fire, Uniform Plumbing Code, and Energy Conservation Code of the State of Washington, as required by the Washington State Building Code Council. Recommendation: Conduct 2nd Reading; Adopt Ordinance. Background /Analysis: On July 2, 2013, the City Council conducted a first reading of a draft ordinance adopting timely building codes as required by the State of Washington. The updated Codes being adopted include the 2012 Building, Mechanical, Fire, Uniform Plumbing Code, and Energy Conservation Code of the State of Washington, as required by the Washington State Building Code Council. During Council's July 2 consideration of the new Codes, Council directed the title of the ordinance be amended to include reference to the new Energy Conservation Code. That correction has been made to the attached draft ordinance. Staff will be available for questions. Attachment: Draft Ordinance T \BUILDING\2012 AMENDMENTS \CITY COUNCIL MEMO 0701613DOC DOC ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2012 editions of the International Building, Mechanical, Fire and Residential Codes, the 2012 Uniform Plumbing Code with amendments and appendices, the 2012 International Energy Conservation Code, Commercial, International Energy Conservation Code, Residential and the International Property Maintenance Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1. Ordinance 2995, as amended, and the Port Angeles Municipal Code are hereby amended by amending PAMC 14.03.010 to read as follows: 14.03.010 Construction Codes Adopted. Pursuant to Chapters 19.27 RCW and 19.27A RCW and Title 51 WAC, the following Codes are adopted. A. The 2009 2012 International Building Code, published by the International Code Council, including ICC A117.1 amendments and amendments to IEBC as Appendix M, as amended by the Washington State Building Code Council and published as Chapter 51 -50 WAC, except as amended in Chapter 14.03 PAMC. B. The 2009 2012 International Mechanical Code published by the International Code Council, including 2009 2012 IFGC, 2006 NFPA 54 and 2004 NFPA 58, as amended by the Washington State Building Code Council and filed as Chapter 51 -52 WAC. C. The 2009 2012 International Fire Code, published by the International Code Council, as amended by the Washington State Building Code Council and filed as Chapter 51- 54A WAC, except as amended in Chapter 14.21 PAMC; D. The 2009 2012 International Residential Code, published by the International Code Council, including Appendix F and new Emergency Rule affecting 2006 IRC, Section R302, as amended by the Washington State Building Code Council and filed as Chapter 51 -51 WAC; E. The 2009 2012 Uniform Plumbing Code, and 2006 2012 Uniform Plumbing Code Standards, published by the International Association of Plumbing and Mechanical Officials, as amended by the Washington State Building Code Council and filed as Chapter 51 -56 WAC; F. U1 • 1 • • International Ener 1 . The 2012 Conservation Code Commercial Chaster 51 -11C WAC and the 2012 International Ener t Conservation Code Residential Cha.ter 51 -11R WAC G. The Uniform Sign Code, 1997 Edition, published by the International Conference of Building Officials; H. The Uniform Code for Building Conservation, 1997 Edition, published by the International Conference of Building Officials. Section 2. Ordinance 3288, and the Port Angeles Municipal Code are hereby amended by amending PAMC 14.09.010 to read as follows: 14.09.010 Property Maintenance Codes Adopted. The International Property Maintenance Code, 2-669 2012 Edition, as published by the International Code Council, is hereby adopted and made a part hereof, as if fully set out in this ordinance. Property maintenance within the City of Port Angeles shall be governed by said International Property Maintenance Code, -2009 2012 Edition. Section 3. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's /clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4 - Severability. If any provisions of this Ordinance or its applications to any person or circumstances is held to be invalid, the remainder of the Ordinance or application of the provisions of the Ordinance to other persons or circumstances is not affected. Section 5 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of July, 2013. MAYOR ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: July 2013 By Summary H \a ORDINANCES &RESOL11T1ONS \ORDINANCES 2013 \7 - Adopt Intl Building Code Revs 06 25 13 wpd CITY OF WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: JULY 16, 2013 To: CITY COUNCIL FROM: THERESE (TESS) AGESSON, ACTING CHIEF FINANCIAL OFFICER SUBJECT: ESTHER WEBSTER FINE ARTS CENTER — CREATION OF SPECIAL REVENUE FUND FOR OPERATIONS Summary: We are proposing to separate the operating side of the Esther Webster Fine Arts Center from the trust fund side of the Fine Arts Center for better clarity for all parties associated with the Fine Arts Center. Currently, the Fine Arts Center is accounted for in an "Agency" fund ( 4652) that combines the day to day operations together with the investment trust. In doing so, it is very difficult to isolate the operational side of the Fine Arts Center from the performance of the Trust Fund side of the facility. This change will create a clear separation between "restricted" trust funds which are not available for ongoing operations and a "special revenue" fund, for the operational finances of the Fine Arts Center. Corey Delikat, Director of Parks and Recreation has reviewed this matter with the Board of Trustees to answer their questions prior to bringing the matter forward to Council for consideration. Recommendation: Conduct a first reading of the Ordinance and continue to the August 6`h, 2013 meeting. Background /Analysis The Esther Webster Trust Fund was established on December 13, 1985 through an agreement between the City and the Esther Webster Trustees. The ongoing control and operation of the Fine Arts Center is the responsibility of the City. The Trustees of the fund set the policies for the Fine Arts Center and are involved with the management of the portfolio managed by D.A. Davidson. Following extensive discussion by staff, it was determined that the operational side of the Fine Arts Center constitutes a special revenue fund according to Government Accounting Standards Board (GASB) Statement No. 54, but since the trust account is not available to support operations until such time that investments are sold, this portion needs to be accounted for as an agency fund. Memorandum to the City Council Creation of a Special Revenue Fund for Fine Arts Center Operations and Retention of the Esther Webster Trust Fund #652 for Accounting of the Trust Fund Page -- 2 — To bring the City into compliance with GASB requirements Council needs to adopt an ordinance following first and second reading that provided for: GEM = Creation of a Special Revenue Fund to account for the day -to -day operational costs of the Fine Arts Center; Mal — Transfer any operational assets to the Special Revenue Fund from the Esther Webster Trust Fund #652; and — Retention of all financial activity associated with the Trust Fund within the Esther Webster Trust Fund #652 ORDINANCE NO. AN ORDINANCE of the City Council of the City of Port Angeles, Washington, for creation of a Special Revenue Fund and transferring operational assets from the Esther Webster Fine Arts Center Trust Fund to the Special Revenue Fund. WHEREAS, Ordinance No. 2380, Section 2 established in the City Treasury a fund for the fiscal administration and accounting for moneys from the Esther Webster Estate held in trust. Said fund is titled "Webster Fine Arts Center Trust Fund ", and it has been used to hold both trust revenue and operating funds. WHEREAS, in order to implement best financial practices, the trust principal, which are restricted trust funds, should be separated from funds used for the day -to -day operations of the Webster Fine Arts Center Trust. NOW, THEREFORE, the City Council of the City of Port Angeles does ordain as follows: Section 1. There is hereby created a new Special Revenue Fund to be known as the Fine Arts Center Special Revenue Fund. Section 2. The Fine Arts Center Special Revenue Fund is to be used exclusively for the operational revenue and expenses of the Fine Arts Center. All revenue designated for the operation of the Fine Arts Center from whatever source shall be paid into this fund. All costs and expenses of the normal, day -to -day operation of the Fine Arts Center shall be paid from this fund. H -72 Section 3. The ChiefFinancial Officer is directed to transfer to the Fine Arts Center Special Revenue Fund all operating funds currently held in the Webster Fine Arts Center Trust Fund. The City's Director of Parks and Recreation is charged with administration of the Fine Arts Center Special Revenue Fund. Section 4 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 5 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles, Washington, at its regular meeting on the day of July, 2013. Cherie Kidd, Mayor ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: By Summary H \a ORDINANCES &RESOLUTIONS \ORDINANCES 2013 \08 - Esther Webster Fine Arts Center 06 26 13 wpd December 31, 2008 LES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: JULY 16, 2013 To: CITY COUNCIL FROM: COREY DELIKAT, PARKS & RECREATION DIRECTOR SUBJECT: LINCOLN PARK MASTER PLAN Summary: Over the past two years the City has been working to develop a public vision for the future of Lincoln Park. The City, Port, and a consultant, HBB Design, have engaged the public to create the Lincoln Park Master Plan. Since Council's approval in September of 2012, over 8 public meetings were held, concluding with a Parks, Recreation, & Beautification Commission recommendation on February, 21, 2013. The Commission recommended approving the Lincoln Park Master plan subject to successful City Staff and Port of Port Angeles negotiations to facilitate a comprehensive approach to tree removal, full re- vegetation of impacted areas, and implementation of critical phases within the Lincoln Park Master Plan. Recommendation: Adopt the Lincoln Park Master Plan subject to successful negotiations with the Port of Port Angeles to: 1. Provide a comprehensive approach to tree removal mitigation, including full revegetation of impacted areas; and 2. At a minimum, fund and implement Phase "A" of the Lincoln Park Master Plan. Background / Analysis: On August 10, 2010, the Federal Aviation Administration (FAA) submitted a letter to the Port of Port Angeles stating their commitment to work with the Port and the City of Port Angeles on a long -term solution to tree obstruction removal at Lincoln Park to obtain reduced approach minimums at William R. Fairchild Airport's Runway 26. The Port and the City then developed a general understanding of a multi -step process to address these obstructions in a short and long term process that included: 1.) an initial tree removal of 32 -50 trees in 2010 to provide an initial Localizer Performance with Vertical (LPV) guidance approach; 2.) develop a Lincoln Park Master Plan in 2011 -2012; 3.) conduct the necessary environmental review in 2012 -2013; 4.) acquire an avigation easement in 2013; 5.) remove trees that obstructed the approach in 2013 -2014 and 6.) redevelop the park through mitigation in 2014 -2015. This process was approved by the City Council on September 21, 2010. Since that time, the City staff has been working with the Port, consultant, HBB Design, and the public to create the second item of the multi -step process, the Lincoln Park Master Plan. Public's input was critical to the design of the plan. Eight public meetings were held and four of those meetings were Open House Meetings. Each of the meetings was well attended and involved opportunities for public input. The initial Open House #1 was held on November 30, 2012. The purpose of the meeting was to explain the relationship between Lincoln Park and the airport, the purpose of the master planning process, and understand the existing uses and potential vision for the overall development of the park. Participants were then asked to move between a series of stations, each with a specific topic that would affect how the park LINCOLN PARK MASTER PLAN PAGE 2 could be developed over time. Sixty -three comments were taken from the meeting and out of those comments, thirty-one people were in favor of tree removal, fifteen were opposed and seventeen were indifferent. These results and four concept designs were presented to the Parks, Recreation & Beautification Commission (Parks Commission) during a special session on February 15, 2012. Official public comment was received during this meeting and a comment form was handed out asking participants what they liked or disliked about each concept and to rank the four concept designs. Based on comments, a hybrid approach was used for establishing future uses at Lincoln Park. These ideas were put together in a design and were presented to the Parks Commission on March 15, 2012, and a Preliminary Design was then developed based on all the open house results, meetings with the City and Port Staff, and discussions with the Parks Commission. Regular updates to the Port of Port Angeles Commission were also approved. The Preliminary Design was presented at an Open House #3 on April 4, 2012 and suggestions and comments were taken at this time. A Draft Master Plan was then developed based on all the comments received, along with an estimated cost of construction, estimated maintenance cost, phasing scenario and potential funding options. Options for how to address removal of the trees obstructing the airfield was also developed. The Master Plan, along with its supporting documentation and tree removal options, was presented to the Parks Commission on September 20, 2012 and again at Open House #4 on October 10, 2012. In general, comments received included concerns about overall costs and how the project will be funded, impacts to surrounding properties, and concerns about tree removal and replacement. The public's concerns about the overall maintenance costs of the proposed plan, was the same concern of City Staff. In January of 2013, staff regrouped with BBB Design to look at the overall phases of the Lincoln Park Master Plan and "re- phased" the plan that focused specifically on cost and overall maintenance. The result of this effort allowed the majority of the public's wants, such as the primary and secondary trails, new clubhouse and restroom, two playgrounds, the Central Park, parking and parking connection, and improved lighting, all into phase "A ". The rest of the phases, `B " - "G" were ranked as well. The rephrasing of phase "A" not only placed the majority of the public's wants into the phase, but it also reduced the cost from $9.8 million to $7.5 million. The tree mitigation, $6.7 million, was also added to the phase, bringing the total cost of phase "A" to $14.2 million. This revised phase will also allow maintenance to manageable for current City Park staffing levels. It is important to note that the Lincoln Park Master Plan was not changed in anyway, but the phases were rearranged to meet the goals of the City and the public. On February 21, 2013, the City, Port, and HBB Design brought forth the Master Plan to the Parks, Recreation, & Beautification Commission. The Commission voted 5 to 1 in favor of the following recommendation: The Parks, Recreation, and Beautification Commission recommends that the City Council adopt the Lincoln Park Master Plan subject to successful City Staff and Port of Port Angeles negotiations to facilitate a comprehensive approach to tree removal, full re- vegetation of impacted areas, implementation of critical phases within the Lincoln Park Master Plan. The Commissioner, who did not vote for the Master Plan, did so because there was no proposed funding to complete any of the phases within the Lincoln Park Master Plan. This is where the plan stands today. A copy of the Lincoln Park Master Plan and the Lincoln Park Master Plan Presentation is available for viewing on the City's website at: http:// www. cityofpa .us /parkrec- lincolnprk.htm , „ • Port Angeles City eeting for uncil Li coin Park July 16, 2013 PORT of PORT ANGELES $ N 1' ON slAr L Lincoln Park - JULY i, 2013 CI C NM AGENJD 1. Introduction by City Manager- Agenda & Recommendation 2. Port Process- Port Staff 3. Master Plan- Consultant & City Staff • Public Involvement Process • Public Concerns • Vegetation Management Options o Final Master Plan • Phasing & Funding Options 4. Parks Commission Recommendation- City Staff 5. Staff Recommendation- City Staff 6. Questions/Discussion Lincoln rk TAFF RECOMMEN ATION T CrrY OUN: Recommendation: Adopt the Lincoln Park Master PIan subject to successful negotiations with the ort Angeles t�: e 1.) Provide a comprehensive approach -t e removal mitigation, including full revegeta ion of impacted at- lament:Pita:se "A" ofthe Lincoln Park Mast „., Lincoln Park , • f PORT 'RcCESS • Completed Airport Master Plan in 20,11 • Prevailing winds require 70% of all instrument approaches to fly over Lincoln ,Partc.for landing As trees grow, flight paths are higher; landing points are extended; usable .:runway shrinks; Iarger aircraft cannot land at theairport PORT PROCESS- RESOLUTION 0 OPTION 1: West Runway Expansion OPTION 2: Do Nothing OPTION 3: Remove Obstructions TIONS ; 01:4.3 Ire fl • 10 Lricsh n Pa aLaf , PORT PROCESS- RESOLUTION OPTIONS OPTION 1: West Runway Expansion OPTION 2: Do Nothing — Will lose ability to serve all but the smallest aircraft over time OPTION 3: Remove Obstructions End of Runway Runway Threshold Shift Existing Threshold Existing Obstructions 34:1 Approach Slope 2,335' 1,354' RUNWAY 26 4,993' Existing Lincoln Park PORT P OCESS- RESOLUTION OPTIONS OPTION 1: Do Nothing OPTION 2: West Runway Expansion OPTION 3: Remove Obstructions rso e, Limo Pa 1 at PORT PROCESS- RESOLUTION OPTIONS OPTION 1: Do Nothing OPTION 2: West Runway Expansion OPTION 3: Remove Obstructions RCrtR TO SHUT 7 FOR DETAILED OBSTRUCTION INFORMATION ,.THIS .;.AREA; HORIZONTAL SURFACE 12i 14 LIco Park Deveoprnent of the Lincoln Perk Master Plan the Pub!ic Process 1. Background: Information 2. Site Analysis & Programming 3. Plan Alternatives x x 4. Preferred Alternative 5. Final Master Plan x x Lincoln Park OPEF HOUSE #1 C MM • - = ••:•• ••••• m NAUTIES 3' „ „ „ • • REG ONAL4CONNECTOR, r • Trails ‘_ • Buffers • Existing Usest Shelters & Picnic • Play, MAJOR CONNECTpRi ADA ACCOSS, "rYlk 4 : : • • • • ' „ zi/EHICE./PEpEO*4414,, 4kCCESS: TYP ES1111)* ,.*ccESS, • „„ • • Community Gathering History ".. " „, '• L.; '•••• • •4- Lincoln Ip PENH CONCEPT CONCEPT (1) 1 botanic& gardens 4 1 tr, " tie10411041460 RAM< (MVO • ,. , • CONCEPT (3) technical use PARKINS iter.AinoRHOOD Milt ores' ursyrroord. rpm rrxr;ritrie,trrj , USE PTIONS CONCEPT (2) 1 open space = 3,9016TLAND 'retromoon.rrim Mgr WO, 011.0071t ' 1 . - • ,,PCMAT11 CONCEPT (4) 1 educational use • •••••• , vars,rporr* rkr 40.4 0* sOrKf00•PARK 044 orPrt t,gr,?,k 1„„•••••, • , Lincoln OVEN HOUSE #3: PRWM N POTENTIAL CONNECTION TO OLYMPIC DISCOVERY TRAIL;; VEHICLE PARKING LEGEND °" P'rirnaiN Trail:, :,.....r.- Secor►dary Trail TechnIcalirait Restroom %`Shelter /. Meeting L I M B r to .. `CATION / M Pa k g EDU FETING ,,... ._:, .,,, ..i:..:.i ,... Mounds yeas ted._A. _.. Fares ,.�. ;..... ; ATIVE VEGE7 Dist G©U C. f Park OPEN la existing FairOtinu PatiOg #4: 1: poolvie;ottiaci Olsongery '. ;',:., .. , •',:, :. i., k ':',.':•;',,,-.,,,;, ' Y, 1 Legend P'fire4rw:j lieit 'AI , ...'4'"" - PePr;00.T1 :Tra4 -,------ TeOilniistl:ttt 51.1 -- Mounds' :,:-, 7-', '''''' ' • ' FOrs*:P.sreas 't•I',, .,,,-.' • . . , Dis,C7,61f. Pa n House #4: MASTE LINDr4FT ftphanic L c. wer, Arcf �.raconPark u lic omment S mm ry • Variety of uses • Educational opportunities • Clear wayfinding • Varity of trail types and routes • Mulitple uses for a variety of ages • Reduced forest • Too formal / urban character • Limited neighborhood buffer • Increased use (noise, traffic) • Maintenance concerns and interests • In past-trees/vegetation was • Increased feeling of safety/security removed but never replanted • Enhanced natural systems • Requires substantial funding • Expanded support facilities (meeting space, restrooms, etc.) • Expanded parking • Increased use (safety/security) ri Pa EGET • T • Do N otiiingt'Optio'n 4 Tree obstructions remain • Tree removal as needed for park improvements„ • No long term vegetation management. • limited flights!at. airport long-term (including emergency services) • No FAA funding:available M NAGEMENT OPTIONS °ve*4*'*A!N't's' Remove only trees currently at RemOve & Replace Option Remove all current AND future or near obstruction limits tree obstructions • Revegetate with a low- canopy forest OR a native forest environment Long-term vegetation management needed •: Maintaint Current use airfield • Public education thoticing .41 Long-term health of trees repatihipg • Initial revegetation for FAA funding.,,Iting-term removal 'and'revegeiation Costs by city 5 • •:5„;. • Revegetate with a low- canopy forest Maintains current use of airfield • - Limited long-term vegetation management needed • Revegetation eligible for FAA Lincoln Park IE%HAL PH 1140 DIAGRAM Tree Mitigation Phase 1 $6.7M Phase 1— Obstruction Removal & Revegetation Primary Trail ., .,= Secondary Trail Technical Trail (Costs in Millions) Lincoln Park VSEI' HASINGMANTENANE c NICE NS & PUt;UCWAff'»T Phase "A" Includes Majority of Public's Wants: 'Mitigation (6.7 Million) •Primary & Secondary Trails (ADA) •New Clubhouse /Restroom /2 Playgrounds ' Central Park & Parking Connection •7.5 Million vs. 9.8 Million • Total Phase "A" Cost -14.2 Million Central Pax ,Parking . i Entry Lion Removal evegetation PHASE Improvements Oil Removal evegetation Lincoln Park VIS D PHAS N ADDiTIONAL PHASES Additional Phases: •Phase "B "- Stream & South Wetland Area •Phase "C "- Pond Areas •Phase "D "- North Node, Fair Entry, & North Trail •Phase "E "- West Parking & Ballfield Improvements •Phase "F "- Street Frontage Improvements •Phase "G "- Technical & Disc Golf Trails • Total- 8.1 Million Central Park, eking & ,En ..� es. titan Removal evegetation PHASE 1 Improvements Lin o n park ST FF RECOMMENDATION TO CITY ClirUNCI Recommendation. Adopt the Lincoln Park Master PIan subject to successful negotiations with the Port of Port Angeles to: 1.) Provide a comprehensive approach to tree removal mitigation, including full revegetation of impactedaeas;iand • 2.) At a minimum, fund and implement Phase "A" of the Lincoln Park ,11/1a§tee Ian. Lincoln Park QUESTfl S? a:phan ?a 44..r;cr. Ard•,tvctural ii ti, ttann 1, i ark CITY OF NINEIV WASHINGTON, U.S.A. CITYCOUNCIL MEMO DATE: JULY 16, 2013 To: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: PRESENTATION OF FEIRO/NOAA MEMORANDUM OF AGREEMENT Summary: Over the past year the City has worked with the Feiro Marine Life Center and NOAA Olympic Coast National Marine Sanctuary to develop a multi- agency campus focused on marine -based research, education, and outreach. The attached Memorandum of Agreement is the foundation for the establishment of this new facility. Recommendation: Approve the Memorandum of Agreement authorizing the City Manager to make minor modifications as necessary. Background / Analysis: The Feiro Marine Life Center (FMLC), NOAA Olympic Coast National Marine Sanctuary (OCNMS) and the City of Port Angeles developed a relationship to evaluate a multi- agency campus facility in Downtown Port Angeles. A pre- design study was conducted and on May 21, 2013, Council reviewed the study and authorized City staff to formalize project details in a Memorandum of Agreement for future Council consideration. Over the last two months staff has been working with FMLC and OCNMS to develop a path forward. A Memorandum of Agreement (MOA) will act to acknowledge the agreed upon path forward. Councilmember Downie has participated as the City's elected representative. An MOA has been drafted by partner staff and subsequent agency reviews have begun to ensure the document is finalized in a timely manner. FMLC has presented the draft to their Long Range Facilities Committee and their Executive Committee and anticipates FMLC Board approval on July 18, 2013. OCNMS has also initiated reviews including the National Ocean Service and U.S. Department of Commerce. All reviews are planned to be completed the week of July 15th. Staff has maintained the word "DRAFT" on the document until such time as all three entities have full approval of the agreement. It is important to note that the MOA is programmatic rather than monetary and contains no financial obligation to the City or other parties involved. Since the May Council Meeting City staff has worked to evaluate the best possible path forward for City involvement in the project. The City Manager, City Attorney, Public Works and Utilities Director, Chief Financial Officer, and City Engineer have all been involved with this evaluation. Additionally, staff has sought input from the City's Bond Attorney, and other resources with knowledge in establishing similar facilities. A conclusion was reached that the best approach for the City is to move forward with certain stipulations. These City requirements have been placed in the Memorandum of Agreement. Building upon the opportunity for the new facility, a landlord has approached the City and FMLC interested in leasing the group space from a new private sector development that coincides with the Downtown Waterfront Development Project. The potential landlord is Neeser Construction Inc. out of Anchorage, Alaska. Lease relationship details will need to be negotiated and any agreement will require future Council action. The Memorandum of Agreement identifies roles and interest of each of the parties involved. Section IV.B (1 -4) of the MOA identifies City responsibilities which include continuation of the Downtown Waterfront Development Project, collaboration with FMLC, and to negotiate a lease with a landlord on behalf of the City and OCNMS. Additionally, the MOA further outlines collaborative details of the approach in Section IV. D (a. -i.). None of the parties will be obligated or responsible for capital construction costs, however, they will be responsible to lease space. As indicated in the MOA the City would lease space for a small scale conference center and the space necessary to facilitate OCNMS facilities requirements. The City's lease obligations would be conditioned upon a sublease to OCNMS. FMLC would negotiate its own lease responsibilities. It is important to mention that the City has specifically stipulated that it will not own any future building or land. A similar stipulation clarifies that the City will not incur new general fund debt as a result of the project. Next steps for the City will include lease negotiations and additional meetings with all parties involved. Any lease related financial obligations will require future Council action. Some minor costs may be incurred to support negotiations, however, these costs will be within the Council approved budget for the project. Considering the investment Council has made in our waterfront improvements, this is an exciting opportunity that will further enhance our downtown core. Staff is recommending that Council approve the attached MOA and authorize the City Manager to make minor modifications as necessary. Staff will be available for additional details and questions. Attachment Memorandum of Agreement MEMORANDUM OF AGREEMENT PURSUANT TO THE NATIONAL MARINE SANCTUARIES ACT 16 U.S.C. 1442 (e) BETWEEN THE U.S. DEPARTMENT OF COMMERCE`` NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION NATIONAL OCEAN SERVICE OFFICE OF NATIONAL MARINE, SANCTUARIES CITYY.OF PORT ANGELES AND THE FEIRO MARINE LIFE CENTER FOR THE PURPOSE OF ESTABLISHING A PORT ANGELES MARINE CAMPUS NOS Agreement Code: MOA- 2013 - 068/8746 NOS Agreement Code: MOA- 2013 - 068/8746 I. PARTIES AND PURPOSE A. This Memorandum of Agreement (Agreement) is between the U.S. Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Ocean Service (NOS), Office of National Marine Sanctuaries (ONMS), through the Olympic Coast National Marine Sanctuary (OCNMS) and the City of Port Angeles (COPA or City) a municipal corporation of the state of Washington, and the Feiro Marine Life Center a not for profit corporation organized in the state of Washington (Feiro). B. The purpose of this Agreement is to identify each PartyPs.project responsibilities to: (1) Establish the arrangements by which the parties/Will collaborate to implement the Miller Hull Shared Facilities Feasibil'ity`Study in a manner that satisfies the need and the operational restrictions'of each; and (2) identify each Party's roles and responsibilities for development and occupancy of a shared facility for non - government and government .entities. C. For purposes of this Agreement, a shafedmfacilit :May be referred to as the Port Angeles Marine Campus facilities aneassociated exhibitry. II. BACKGROUND A. NOAA's ONMS oversees the implementation %the National Marine Sanctuaries Act (NMSA), 16 U.S.0 1431 et seq ONMS mission is to identify, protect, conserve, and enhance.the naturaland cultural resources, values, and qualities of the National Marine Sanctuary System for this and future generations throughout the nation. B. One purpose of The :City of Port Angeles is to provide the citizens of Port Angeles'with"avarietyof services in the most efficient and effective manner possible. As part of this mission, the City Council has approved the Port Angeles' . waterfront transportation improvement plan (WTIP), which is designed to enliven the waterfront and downtown while helping to improve the vitality and economic future.of Port Aneles. C. Feiro Marine Life Center is a 501(c)(3) nonprofit organization with a mission "to foster the understanding of and a commitment to the health of the marine environment and related watersheds of the Olympic Peninsula, and their importance to its communities." D. Feiro currently occupies space on City Pier. That space is too small and inadequate to meet the future needs of Feiro. OCNMS currently occupies space in the Landing Mall in Port Angeles. That space is inadequate. The City needs meeting space and wants to develop its waterfront. Page 2 of 9 J -6 NOS Agreement Code: MOA -2013- 068/8746 E. Recognizing their needs and common interests, the Parties in 2012 commissioned a study to assess the potential benefits that might be attained from development of a shared facility. The result of that was the Miller Hull Shared Facilities Feasibility Study, April 2013. All three Parties have accepted and approved that Feasibility Study. III. AUTHORITIES A. The legal authority for the OCNMS to enter into this Agreement is the National Marine Sanctuaries Act (NMSA), 16 U.S.C. 1442 (e), which allows the Secretary of Commerce, whenever appropriate, to enter into an agrgeement with a State or other Federal agency to use the personnel, services, or`facilities of such agency on a reimbursable or non - reimbursable basis, to assist in crying out the purposes and policies of the NMSA. B. The programmatic authority for OCNMS t enter into this'Ag eement is the NMSA, 16 U.S.C. 1431 et seq, which incl dues among its purposes es and policies: 16 U.S.C. 1431(b)(2) to provide authoritkor/Comprehensive and coordinated conservation and management of these mar& areas, and activities affecting them, in a manner which complepeRtse,xisting regillatory authorities; 16 U.S.C. 1431(b)(4) to enharise,pubycsawsacreaess, understanding, appreciation, and wise and sustainable use a:the-panne enVironment, and the natural, historical, cultupLand archaeorogical resources of the National Marine Sanctuary 16 U.S.C. 14 1"(b)(51to'surifiirtpi'omote, and coordinate scientific research on, and long:4qm monitoring of, the resources of these marine areas. C. The progranimatic authority for the Feiro to enter into this Agreement is the Resolution froP-the Feiro Board of Directors dated January 23, 2013 stating: th\e''Board of Dii4ctors of the Feiro Marine Life Center resolves to pursue an expan e joint shared facility in partnership with the City of Port Angeles and NoAA'sObrnipic Coast National Marine Sanctuary. D. The programmatic authority for the COPA to enter into this Agreement has the approval from the Port Angeles City Council given at an open public meeting held on the 21st day of May 2013. IV. TERMS AND CONDITIONS A. The OCNMS will: 1. Designate the OCNMS Superintendent, or designee, as its Agent for this Page 3 of 9 J -7 NOS Agreement Code: MOA- 2013 - 068/8746 Agreement to work with the COPA and Feiro designated Agents to coordinate the activities necessary to accomplish the tasks in this Agreement, as it may be modified or amended. The Superintendent may designate additional staff or consultants to coordinate the day -to -day activities of the project. 2. Subject to the availability of appropriated funds, federal leasing requirements and agreement of terms and conditions, negotiate a lease or other appropriate agreement with the COPA, prior to the commencement of construction, to establish the terms of OCNMS occupancy, including the amount and timing of lease payments, length of lease, responsibility for on -going maintenance, establishment of a r'serve account for maintenance, and other issues that arise durirignegotiations. Fes. 3. Expand upon existing collaborations and educational,programs with the Feiro Marine Life Center to create.a more robust collective visitor services program and to further integrate`and' expand shared programmatic areas (e.g., enhanced Ocean Literacy and fostering a sense of ocean stewardship through outreach, education, arid interpretation efforts). The nature of these programs necessitates that Feiroy and OCNMS remain in close proximity to each oth € ° 4. Further develop efficiencies inisharedbsp e to achieve programmatic priorities shared with Feiminra cost effective manner. 5. The NMSP will 'manage and coordinate additional reasonably required activities necessary to meethe intent of this Agreement. B. The COPA will: �1.. Designate the Director of Community & Economic Development, or designee, as its Agent for this Agreement to work with the Feiro and OCNMS designated Agents to coordinate the activities necessary to 'accomplish the tasks in this Agreement, as it may be modified or amended. The Director may designate additional staff or consultants to coordinate the day -to -day activities of the project. 2. Continue to implement the Waterfront & Transportation Improvement Plan, subject to the availability of funds, including the Phase II effort between Oak Street and the Valley Creek Estuary. 3. Expand upon existing collaborations and education programs with the Feiro to create a more robust collective visitor services experience and further integrate, and expand, shared programmatic areas (e.g., stormwater, combined sewer outflow (CSO), watershed education). Page 4 of 9 J -8 NOS Agreement Code- MOA -2013- 068/8746 4. Subject to the availability of appropriated funds and agreement of terms and conditions, negotiate a lease or other appropriate agreement with a landlord, prior to the commencement of construction, to establish the terms of occupancy for the City's space needs and OCNMS' space needs in accordance with the Miller Hull study, including the amount and timing of lease payments, length of lease, responsibility for on -going maintenance, establishment of a reserve account for maintenance, and other issues that arise during negotiations. C. The Feiro will: 1. Designate the Director, or designee, as its Agenf'for this Agreement to work with the COPA and OCNMS designated agents to coordinate the activities necessary to accomplish the tasks in''this "Agreement, as it may be modified or amended. The Director may designate additional staff or consultants to coordinate the day -today activities ofthe project. 2. Subject to the availability of funds and agreement of terms and conditions, negotiate a lease or other approp'r'iate agreement with a landlord , prior to the commencement of constructioi to'establish the terms of occupancy for the Feiro's spaceneedsin accordance with the Miller Hull study, including the amount aridt.timing of lease payments, length of lease, responsibility for on -going maintenance, establishment of a reserve account for maintenanee„an 'other issues that arise during negotiations. 3. / Expand.upon existing collaborations and educational programs with the OC, M°S to create %a more robust collective visitor services program and to further integrate, and expand; shared programmatic areas (e.g., enhanced Ocean'Literacy and fostering a sense of ocean stewardship through .outreach, education, and interpretation efforts). The nature of these programs nece sitates that Feiro and OCNMS remain in close proximity to each other. Expand•upon existing collaborations and education programs with the COP.& to create a more robust collective visitor services experience and further integrate, and expand, shared programmatic areas (e.g., sto water, CSO, watershed education). D. All Parties will: 1. Collaborate to share information and provide further refinements to the Shared Facilities Feasibility Study, dated April 2013; 2. Negotiate an agreements for occupancy of space; the lease agreements shall be consistent in the following terms: Page 5 of 9 J -9 NOS Agreement Code. MOA -2013- 068/8746 a. All Parties will negotiate with a single landlord; b. The leases will encompass all the space requirements for all 3 parties as identified in the Miller Hull study, or functional equivalents; c. None of the 3 parties will have any obligation or responsibility for any capital costs of construction. The only required obligation of the parties is to lease space; d. The City will lease space for itself and OCNMS. OCNMS will sublease its space from the City. OCNMS must give the City a binding commitment to sublease at approximately the same time the City makes a binding lease commitment to the landlord; e. Feiro will lease its space dire y from the landlord; f. The City will not owwthe building or the underlying land; but might have an option to°:purchase°in the future; The City willnotiincur new general fund debt for this project; g. h. The landlord vall \be encgurage to include enhancements and /or amenities consistent with the goals and missions of the Parties; i. The Parties° will collaborate to assure that the terms of the leases satisfy the needs and, conditions of each. 3. - Ensure the collaborative nature of this Agreement will: c. Create ari inspiring educational venue that champions marine life and conservation and serves as a leader in ocean research, stewardship, education, advocacy and outreach; .,Provide public benefits and economic development opportunities Improve each Party's ability to serve and educate the public; d. Strengthen each organization's identity; e. Provide an iconic and welcoming gathering place that celebrates its unique waterfront location. 4. Recognize and understand that final personnel authority for staff lies with each respective Party; Page 6 of 9 J -10 NOS Agreement Code: MOA -2013- 068/8746 5. Develop an Administrative Committee composed of six people as follows: from the City, one staff member and one City Council member; from Feiro Marine Life Center, the Director and one designee from the Board of Directors; and from OCNMS, two staff members; 6. Mutually agree that the Administrative Committee, on behalf of all three Parties will make decisions necessary for administration of this Agreement; 7. Mutually agree that the Administrative Committee shall act by a consensus of all three Parties as represented by their Agent for the purposes of this Agreement; and 8. Accept responsibility for the activities completed in anticipation of acceptance of this Agreement. Such activ�,ities are not subject to this Agreement and include: a. Formation of working groups; b. Issuance of public inform tion about the project prior to this Agreement. V. FUNDING, PROGRAMMING, PAYMENT, AND REIMBURSEMENT ARRANGEMENTS This Agreement is not afiscal -or funds obligation document. Any activities involving reimbursement or transfer of fund's among the Parties to this Agreement will be handled in accordance with applicable laws, regulations, and procedures. Such activities will be documented in separate amendments to this Agreement. VI. CONTACTS A. The points of contact for activities under this Agreement are: ar ONMS\ Carol Bernthal Sanctuary Superintendent Olympic Coast NMS 115 E. Railroad Ave, Suite 301 Port Angeles, WA 98363 -2925 360- 457 -6622 x11 (phone) 360 - 457 -8496 (fax) Carol.Bennhal@noaa.gov COPA Nathan A. West Page 7 of 9 J -11 NOS Agreement Code: MOA- 2013 - 068/8746 Director of Community & Economic Development City of Port Angeles 321 East Fifth Street — P.O. Box 1150 Port Angeles, WA 98362 -0217 360-417-4751(phone) 360 - 417- 4711(fax) nwest @cityofpa.us Feiro Deborah Moriarty Director Feiro Marine Life Center 315 N. Lincoln Street — P.O. Box 625 Port Angeles, WA 98362 360 - 417 -6254 (phone) deborahm@feiromarinelifecenter.org B. The Parties agree that if there is a change regarduig the information in this section, the Party making the change will?noti fy/the other Party in writing of such change. A change to this section will not require an amendment. VII. THIRD PARTY LIABILITY The COPA shall hold and save the DOC ;NOAA, NOS, and ONMS, their officers, agents, and employees harmless from liability of any nature or kind, including costs and expenses to which th,may be subject, for or on account of any or all suits or damages of any character whatsoever resulting from -injuries or damages sustained by any person or persons or property,by\virtue of perforrriance of this Agreement, arising or resulting in whole or in part-km the fault, negligence, wrongful act, or wrongful omission of the COPA, anyof itswsubcontractors, employees, and agents. Feiro`'shall hold and save the DOC, NOAA, NOS, and ONMS, their officers, agents, and employees harmless from liability of any nature or kind, including costs and expenses to which they -may, be subject, for or on account of any or all suits or damages of any character whatsoever resulting from injuries or damages sustained by any person or persons or property by virtue of performance of this Agreement, arising or resulting in whole or in part from the fault, negligence, wrongful act, or wrongful omission of Feiro, any of its subcontractors, employees, and agents. VIII. DURATION OF AGREEMENT, AMENDMENTS, OR TERMINATION A. This Agreement will become effective after execution by all Parties and will expire five (5) years from the date of final signatory. Page 8 of 9 J -12 NOS Agreement Code MOA-2013-068/8746 B. The Agreement may be amended within its scope or renewed prior to the expiration date, through the written mutual consent of the Parties. C. The Agreement may be terminated by (1) written mutual consent or (2) 90 days advance written notice by any Party. D. The Parties will review this Agreement at least once every three years to determine whether it should be revised or terminated. X. APPROVALS ACCEPTED AND APPROVED FOR THE U.S. DEPARTMENT OF COMMERCE NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION NATIONAL OCEAN SERVICE BY: DATE: ACCEPTED AND/APPROVED FOR THE CITY OF PORTANGELES Daniel J. Basta ,(--;7t-!-... -Daps McKeen Director ,;;; l' -- CiiYJManager Office of National Marine Sanctuaries ,, , :''Gity of Port Angeles , ACCEPTED AND APPROVED FOR'THE FEIRO MARINE LIFE CENTER BY: DATE: Deborah Moriarty Director Feiro Marine Life Center DATE: Page 9 of 9 J-13 CITY OF WASHINGTON, U.S A. CITY COUNCIL MEMO DATE: July 16, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities Subject: Landfill Bluff Cell Stabilization — Phase 1, Project SWO2 -2012, Professional Services Agreement with Herrera Environmental Consultants, Amendment 4 Summary: Port Angeles Landfill (PALF) is located along the Straits of Juan de Fuca, and erosion of the marine bluffs is threatening to expose municipal solid waste and allow that waste to spill onto the beach. Staff is proposing Amendment 4 to the Herrera Professional Services Agreement to complete 100% design and obtain permits for the project. Recommendation: Approve and authorize the City Manager to sign Amendment 4 to the Professional Services Agreement with Herrera Environmental Consultants in an amount not to exceed $931,000, which will increase the contract amount to $2,498,771, and to make minor modifications to the agreement, if necessary. Background /Analysis: In March 2013, the City Council authorized Herrera Environmental Consultants, Inc., to proceed with 30% design of the preferred alternative, and to initiate the permit submittal process. In the past 3 months, Herrera has substantially completed these tasks, and has submitted the results of their technical design work in a series of Technical Memorandums. Based on this work, and on detailed discussions with regulators, (including Clallam County Environmental Health and State Department of Ecology for waste relocation and re- opening the landfill, and Corps of Engineers, Washington Department of Fish and Wildlife, National Marine Fisheries Service, US Fish and Wildlife Service, and the Lower Elwha Klallam Tribe with respect to work along the shoreline), it is now possible to provide a more accurate scope and budget for finishing the design. The schedule remains unchanged with construct commencement in the summer of 2014. Staff will provide a brief presentation of the results of the conceptual design, and of design team discussions with regulatory agencies. The remaining design work includes obtaining all permits, including Cultural Resources approvals, and completion of the design, consistent with regulatory feedback. It also includes engineering services during advertisement and award of the construction contract. There will be a subsequent amendment to the professional services agreement with Herrera to cover engineering services during construction. The tasks and amounts negotiated with Herrera for Amendment 4 are shown in Table 1 below. N: \CCOUNCIL \FINAL \Landfill Bluff Stabilization SW02 -2012, Herrera Amendment 4.docx K -1 July 16, 2013 City Council Re: Landfill Bluff Stabilization SW02 -2012, Herrera Agreement Amendment No. 4 Page 2 Table 1: Task and Amounts Tasks Amount Amount Task 19 — Project Management Design Amendment 2 — Engineering Feasibility Study (complete) $60,000 Task 20 — Final design (60% and 90 %) $1,171,121 $525,000 Task 21— 100% Contract Documents Design Amendment 4 — 100% Design (this request) $140,000 Task 22 — Site Investigations $2,498,771 $96,000 Task 23 — Permits and Cultural Resources Construction Management $62,000 Task 24 — Public Involvement $13,102,000 $15,000 Task 25 — Bid Phase Support $33,000 Financial Assistance (potential) $3,900,000 Financed Amount $13,650,771 Total $931,000 The overall project cost includes not only the phased design, but also construction, construction management, and design services during construction. The planning level estimates for the complete project costs are shown in Table 2 below. Table 2: Project cost estimate Description Amount Design — Preliminary investigation and short term remediation (complete) $96,650 Design Amendment 2 — Engineering Feasibility Study (complete) $300,000 Design Amendment 3 — 30% Design Development (nearing completion) $1,171,121 Subtotal $1,567, 771 Design Amendment 4 — 100% Design (this request) $931,000 Design Subtotal $2,498,771 Engineering Services during Construction $350,000 Construction Management $1,600,000 Construction Contract $13,102,000 Total $17,550,771 Financial Assistance (potential) $3,900,000 Financed Amount $13,650,771 Funding is available from the Landfill Post - Closure Fund. This fund was set aside to provide for post - closure maintenance activities for the mandatory period of 30 years as prescribed in law. The current balance in the fund is $3,553,994. Because this will be an unanticipated expenditure in this fund, its balance will need to be restored. It is anticipated that the source of reimbursement will come from future municipal revenue bonds in conjunction with adjustments to Transfer Station tipping fees to support the debt service. At this time, staff estimates that the revenue bond would be at 4% interest with a 20 year repayment period. The City has been designated to receive funding assistance in the amount of $3.9M from the Department of Ecology. The municipal revenue bond will be sought after more definitive estimates are finalized in the 30% design report. A reimbursement resolution was approved by Council in June, 2012. On July 9, 2013, the Utility Advisory Committee forwarded a favorable recommendation that City Council approve and authorize the City Manager to sign Amendment 4 to the Professional Services Agreement with Herrera Environmental Consultants in an amount not to exceed $931,000, which will increase the contract amount to $2,498,771, and to make minor modifications to the agreement, if necessary. K - 2 Landfill Bluff Cell Stabilization Phase 1, Project SW02 -2012 FINAL DESIGN Amendment 4 Professional Services Agreement Herrera Environmental Consultants July 16, 2013 City Council HERRERA Landfill Bluff Stabilization Landslide at marine Bluff exposed garbage in June 2011 Preferred Alternative • Remove 250,000 cu yds waste from bluff cells • Relocate to 351 cell on -site • Minimize import /export to save costs • Seawall remains, with added erosion protection at the wingwalls • Minimize footprint of rock on the beach • Accommodate at least 25 years of erosion; monitor retreat and make adjustments over time Modeled Equilibrium /""''' and 25 -year Bluff Retreat 30% Design Conceptual Design Conceptual Grading Plan •Cover System Alternatives •Waste Handling Alternatives •Site Grading -Landfill Gas •Surface Water •Leachate •Seawall and Dry Creek Environmental Analysis •Seawall End Protection and Dry Creek Design •Geotechnical Analysis •Soil Management Plan •Initiated JARPA, SEPA, Environmental Sensitivity Report, and Shoreline Permit application PORT ANGELES LANDFILL CORRECTIVE ACTIONS DESIGN VISUALIZATION 304 CELL 4. 5 PORT ANGELES LANDFILL CORRECTIVE ACTIONS 304 CELL EXCAVATED GRADE 1 I F lfl IKITCM1I DP AMU, SURAVE0 TOE ir / e WEST CELL 304, MPROACOMINTSOIREFIAI 1\ CONCEPT DESIGN - NOTVOlito ST HERRERA wane UCTIOil bow. Misforibe r....^11111M. LEGEND: IMATINOCAIMAS /I) ranaracra.,Ncmtwattu coonurupti PICO fif ;nil* — —4— Walk* CAVS.1CILGra - PROPOSE, XVII 00041101i 1.11.411 •••••••••••••••• 11.31701A OF RPM higul IL MIS 1002 C4F0. ISECI12119. PORT ANGELES LANDFILL CORRECTIVE ACTIONS 304 EXCAVATED GRADE mft ,ULV oftwero 1.610.31 6 PORT ANGELES LANDFILL CORRECTIVE ACTIONS 304 CELL FINISHED GRADE t? al , lei MEM 0 UPCNALL • // / 1 7 , ActE533.00AT %%GIME / lig...1,E0 TOE CF 11/.1. / / I / ,1 / (7,-,--,- ,./ 0 f (t ‘i i k /..... ) j/ ' ' ' ) " ■ 1 i i• i'l ... i , / i i 1$1-.:::'-4 \ `4. 7 ,--. -'• i ' I . / I, r 1 CELL NPR** R6.1011 1Ortliel■ CONCEPT DESIGN NC/1W* CO STRUCTIO HERRERA t mar LEGEND. IWO ..40•4111111111i 001111.102.1....7) Otanklkfteostrisgertilm PROPESTY F10~13•11,34CRAGX PROPOUDZSCA 110101+10P RUM 135111= 1. SSW. t.41.11111:CTIC*1 AP* .A8 M114121. PORT ANGELES LANDFILL CORRECTIVE ACTIONS 304 FINISHED GRADE t' I 11 moss -1.JLY 1.1.11.01 C.3 7 PORT ANGELES LANDFILL CORRECTIVE ACTIONS DESIGN VISUALIZATION - 3O4 CELL PORT ANGELES LANDFILL CORRECTIVE ACTIONS 304 CELL - SECTION 1 El Meo rJ - 7j i A aso '03 SECTION IMAM 1.10 0 ao a CONCEPT DESIGN • NOT FOR CONSTRUCTION HERRF.RA 0 10 l0 1.03 LEGEND' ryl W881ED CRAM C0610a1'O0f6040 PRA 66/001000MADE P/FUSE 10 BE REM0■0 180 100 awm PORT ANGELES LANDFILL CORRECTIVE ACTIONS 304 SECTIONS JAY 2013 11061m U1 C4 9 PORT ANGELES LANDFILL CORRECTIVE ACTIONS DESIGN VISUALIZATION DRY CREEK •-""- "-- -7; 10 PORT ANGELES LANDFILL CORRECTIVE ACTIONS DRY CREEK - PLAN / 7N.,3(4.4 c. API.X$MV.A.F.1' JO I ISFAS6 CY FiLt: LIZ Sysal r•IME 0.3 0,7:00.1.,, a 0 PP ROX UPLAND BLUFF SLOPE REGRADING VOLUMES. 1 A 0m4.001"0iNF-1.,,,t 4-914:•,s CONCEPT DESIGN - NOT FOR CONSTRUCTION 44, mr"....rioodSso■ • e 1 • •• : • ¢..'. . 77$. „.44, .;„,,, ,,,, , ,, ,.., _ ' '';','•t, 1 ,4 lak100 rel Nes' in PORT ANGELES LANDFILL kW :01 CORRECTIVE ACT•ONS PLAN AND PROrILC 11 PORT ANGELES LANDFILL CORRECTIVE ACTIONS DESIGN VISUALIZATION -- SEAWALL 4NW 12 PORT ANGELES LANDFILL CORRECTIVE ACTIONS SEAWALL VERTICAL REVETMENT OPTION 42,,, 2.1,11. L'.. 2 GS 212 — 2,o, ,t•kr,...o ..2 :2 422,10f rl $>41.*t CAM 41,1.11 txre. .121-12.4. 2 OA,* 2, P2,2t2 22.4 1,3 (1 V*1.1. 1,211 Et EVATION 0 ."; • to . 10 4,10.1,11.,Art /40.42' I 2.K.CN112:21. r•=5, 222D 142.111 1,14,2 41.1a1.,,..1,0 f....2,■11..1.1.23“.21/ .04 21,42,21,2 NOTE 22,1.11..1PAT24 < -2222 012 %WI ‹1.1.4C,..- 44,r14 141111‘11‘a 1,',.1214.T21124 2, 2 202 ,firt 21.114C STALK, LAM. DAY.se12.1.13 EVATION 10 2 ton PORT ANGELES LANDFILL CORRECTIVE ACT ONS PROPOCCD VERTICAL REVETMENT .1.1NE 22'2 1,02,22,261 C-2 13 PORT ANGELES LANDFILL CORRECTIVE ACTIONS SEAWALL - RIPRAP OPTION SECTION (-2,:s1 _All Nti `� ExP4fiED acstr SECTION '': \ • CUR= ste SECTION - • PORT ANGELES LANDFILL CORRECTIVE ACT ONS ROCK RCVCTMCNT ALTCRNATNC 14 PORT ANGELES LANDFILL CORRECTIVE ACTIONS DESIGN VISUALIZATION - 351 CELL PORT ANGELES LANDFILL CORRECTIVE ACTIONS 351 CELL FINISHED GRADE ,,____,L7-----------71-------- -------T--,---._:--_---''------"--==----T----"-="-------::'---''--s'''-- - - . - . -,"7 , ..-., , ....- . . . - , . . . -' . . Z : r_ ... -_ ... .. .-',."'.....''''''••...- a . h ' "- . . -,..-, , __.- — . a • . - - ,— " - - - -- • - - - z -- , - - - - - --r: '''.. - - - - -- - - - - .._-- -- - - - - — - " , '' L 1 f 1.,,,,„ . , ...1- „'''':--- - ' " - -7"...*. - - . . - ... - ' s- . , - „ , : ,.,,.. • - • -," " * ". , . , , _ . _ , .. • . -..' -- +, ,, , . - -" ^ . • ■ . ^ . . . . - --- ' ' ' - ` . -•,''''`• -- - .‘'''',,,, -- • . . . , . . \-,.., ,' i0 \ , . , - . • . . , ___- . . -':'-',,..---+-s-- - - , _-'-.*._- ,- - . . - z z ,......, „ . . , . _ — • . , _ _ - - - - .Z.. . , - .- - • . , . - ._,_. - ., , .., __ .,,,,,__ , ,' " - - . -- - . . - , - ..,,,,,, .‘,___--• --___ , , . . . ,' ' • . - - . . .,_._...,s_,..... ,'" - - - - - ...... -_ : . .7 :2 ...7 . - - - -, , _ _ _ ....._,..- -, . . . - `...,`" - ^ - -- - . . . , = 2 : _ _ ..-- . - ' - . . . - _____--- - . .- Z-■- . ._ ...,...... , , _ .- - - - . . .. , .,,.,==. -- - . - . . ._..^...Z .-.' - ti ^ - - - . ... .,..„.. -., , T ' ^ - , . -------------.-----------------------------------------T-------__.--,_____---------------.....-----------------,-------------------t-------, j _ - . .; : , , 1 „ - " -+Z----- - - ..... - - . --- - - --- - - ---`^-^--- - - ,-.----,.-..---, - -- - - - , ., -- - • - - - ,—.-----":"--- = -- " - - --- li 4 : - , a , = ,'S.' = - . ,- 4 1 -' I' 1 f=7-2: - ---^ >: , 1:-- - ' -...L. " -----:-:-- : - - - -7 '-:.-- - - - - --'s . - - - ' - ' ' -' ---'--7 . ,..;----z - ., .----,1--, - - a .>-.7--, e- - - - --17"--------: . -------- " ..-- ' " - a- - --'-"±- - - - - -- ----- - -- z -- ' - -----. - 7 - . - ---7------'"-- - - - - - --- - - ---------- - - ,------..---- . - - - -- '-.----------- - - .'-'-7 C. " : z '-' '-' ' ' - ' - s' i 0 . .- - = - - - - - - ---'.--7 ' - - ---- " " ' ' "- - - " . .... ---" . - ------- - :" " - - ---------- ---'-------z - - - ? . , -- ----.2-''''.- - - - ---- --- - Z:," r= 0 7 " - - -" • Z e ..--.',.,,..7--- -- - •••,-. -. -- - - - ,--- - "---.------'----- — - " ------ -'6 r ' ' ' --------- - ---7.----- -----.' - '' . 7 -''''' i- . ' z' - !__,., 7 y; _ ..-7-4(7 **-- '''''' — : :::::1s, — .Nr. -,..- I ' ■ --' ,:- .: - -",,„ . - CONCEPT DESIGN - NOT FOR CONSTRUCTION 16 PORT ANGELES LANDFILL CORRECTIVE ACTIONS 351 CELL - SECTIONS C4 SECTION 11431e 1`i0 v3 00 — ..,._.._ re1- m m 193 103 110 140 133 O_ ala S1 CT)4 KI1@ 7 1C 0100 *01 CONCEPT DESIGN - NOT FOR CONSTRUCTION 9 it Ainne HERRERA PORT ANGELES LANDFILL CORRECTIVE ACriONS 351 SECTIONS 4401313 1196116031 G43 17 PORT ANGELES LANDFILL CORRECTIVE ACTIONS NEXT STEPS •Obtain all permits •Complete the design •Advertisement •Award construction xxcontract •Summer 2014 xxconstruction CITY OF NGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: July 16, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: E Street Reservoir Cover Rehabilitation — Project WTO1 -2009, Professional Services Agreement with HDR Engineering, Inc., Amendment No. 2 Summary: As part of the E Street Reservoir Cover Rehabilitation design process, HDR has completed their seismic evaluation and estimate to repair the cover. Because the repair cost is high, and the projected life of the repaired cover is low, the Consultant has recommended constructing a new cover that has a similar cost but much longer service life. Recommendation: 1) Approve and authorize the City Manager to sign Amendment No. 2 to the 2012 Water Utility Professional Services Agreement in an amount not to exceed $37,463, which increases the maximum compensation under the agreement from $97,792 to $135,255, and to make minor modifications to the agreement, if necessary. 2) Authorize increasing the project budget by $37,463 from unused capital funds from prior years remaining available in the Water Utility Fund. Background /Analysis: In August 2012, Council authorized the award of the 2012 Water Utility Professional Services Agreement that had as its first project the preservation and recoating of the E Street Reservoir cover system. This agreement was awarded to HDR Engineering of Bellevue, Washington. As part of their initial tasking, a structural and seismic evaluation was required, prior to commencing the design, in order to ensure the integrity of the structure. The City received this report on October 26, 2012. The report indicated more extensive repairs were warranted due to severe corrosion on the cover's structural members and connections and failure of some of the reservoir's nonstructural elements. Additional structural analysis indicates that some structural elements could fail under code -based design snow load and live loads. HDR prepared a preliminary plan to repair the existing roof truss system. While feasible, when evaluated as a life cycle cost, the repair cost was high in comparison to its estimated lifespan. HDR also analyzed two alternative roofing systems, a floating roof cover similar to the Peabody reservoir and a pre- manufactured roof system similar to a standard metal building. At the same time, HDR looked at replacing the reservoir liner and reconstructing the inlet control valve. Installed in 1990, the liner has exceeded its 20 -year service life. The inlet control valve was installed in 1960. Results of the economic analysis are shown in the following table. K -3 N \CCOUNCIL \FINAL \E Street Reservoir Rehab WT01- 2009, 1-IDR Amendment 2 docx July 16, 2013 City Council Re: E Street Reservoir Rehab, WT01 -2009, HDR Amendment No. 2 Page 2 Option Description Initial Cost* Service Life Cost per Year 1 Repair Existing Roof $891,100 8 Yr $111,387 2 Floating Roof Cover and New HDPE Liner $554,800 25 Yr $26,192 ** 3 y Pre - Manufactured Steel Roof and New HDPE Liner $626,600 50 Yr $12,532 nrtial costs include construction and engineering. ** Floating roof covers are subject to higher maintenance costs (yearly cleaning and leaf removal) than fixed roof systems. This has been factored into the cost per year. The E Street reservoir was constructed in 1918 of concrete and is rectangular in shape. The existing cover was added in 1987 and is supported by light weight steel truss. The cost of the truss repair is excessive. Based on the economic analysis, staff recommends replacing the existing cover with a pre - manufactured steel roof that is capable of handling wind, snow, and seismic loads. This roof system would use heavy, galvanized bents and coated steel panels and have a 50 -year warranty. At the same time, a new HDPE liner would be installed which also would have a 50 -year warranty. The budget level estimate for the repairs is approximately $626,600 including engineering. Funds are available for the project from the Water Utility fund and the 2010 Utility bond. An additional amount of $37,463 is required to complete the design and be added to the project budget as shown in the following table: TASK DESCRIPTION Contract Amount through Amendment 1 Amendment 2 Total Contract Amount Task 1 Project management and QA/QC $5439 $15,245 $20,684 Task 2.1 Data Collection and Cover Support Structure Inspection $7110 $3 $7,113 (completed) $4,163 (completed) $3,173 (completed $10,183 (completed) $12,580 Task 2.2 Finding and Evaluation Tech Memo $9,049 - $4,886 Task 3 Prepare Cover Support Recoating Specifications $10,030 - $6,857 Task 4 Seismic Evaluation of Reservoir Cover System $8,116 $2,067 Task 5 Services During Bidding and Construction $20,213 - $7,633 Task 6 Design of Roof and Liner $37,517 $31,008 $68,844 Task 7 Design Altitude Control Vault Valve Modifications $8,517 $8,517 TOTAL $97,792 $37,463 $135,255 On July 9, 2013, the Utility Advisory Committee forwarded a favorable recommendation that City Council: 1) Approve and authorize the City Manager to sign Amendment No. 2 to the 2012 Water Utility Professional Services Agreement in an amount not to exceed $37,463, which increases the maximum compensation under the agreement from $97,792 to $135,255, and to make minor modifications to the agreement, if necessary. 2) Authorize increasing the project budget by $37,463 from unused capital funds from prior years remaining available in the Water Utility Fund. K -4 E St Reservoir Cover Rehabilitation July 16, 2013 City Council E St Reservoir Location /Site map 7/22/2013 1 E St Reservoir Steel Roof Truss Condition 7/22/2013 2 E St Reservoir Rehabilitation Alternatives �eS r pt,an 1� ,Cosi ice. Floating Roof Cover and New HDPE Liner $554,800 25 Yr $26,192** 'Pre-" Manufactured Steel -Roof and New HDPE Liner $626,600 $12,532 7/22/2013 3 Pre - fabricated Metal Roof Conceptual Design A§ } �� UON D - IN1£I MAN FOLD I - i 7/22/2013 4 Pre - fabricated Metal Roof Conceptual Design 7/22/2013 5 CITY OF JiORTANGELES r- WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: July 16, 2013 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Light Pole Replacement, Project CL06 -2012, Construction Contract Award to Olympic Electric Company, Inc. Summary: This project is to replace aging steel street light poles and bases in the downtown area with new concrete bases and poles. Several additive alternates were included in the bid package to ensure doing as many lights as possible for the available funds. The $200,000 budget allows for one alternate to be included. Recommendation: Award and authorize the City Manager to sign a contract with Olympic Electric Company, Inc. of Port Angeles, Washington, for a total amount of $193,291.90, including sales tax, for the Light Pole Replacement project CL06 -2012, base bid plus the first additive alternate, and to make minor modifications to the agreement, if'necessary. Background /Analysis: Many of the steel street light poles, bases, and anchor bolts in the downtown area have been found to be badly rusted, to a point where structural integrity has been compromised. Replacement requires cutting existing sidewalks, excavating into filled areas below the sidewalks, setting new concrete bases with new anchor bolts, setting new poles, and patching concrete or paver sidewalks. Existing luminaires will be reused. Bids were solicited from all of the contractors on the Small Works Roster to replace between 20 and 35 poles, to a maximum budget of $200,000. Funding was included in the 2013 capital facilities budget. Two bids were received. The following summary includes appropriate sales taxes with each number: It is recommended the City Council award and authorize the City Manager to sign a contract with Olympic Electric Company, Inc., of Port Angeles, Washington, for a total amount of $193,291.90, including sales tax, for the Light Pole Replacement project CL06 -2012, base bid plus the first additive alternate, and to make minor modifications to the agreement, if necessary. K -5 Olympic Electric CTS Electric Base Bid — 20 Poles $155,766.10 $166,064.00 Alternate #1 — 5 Additional Poles $ 37,525.80 $ 39,448.00 Alternate #2 — 5 Additional Poles $ 37,390.30 $ 39,448.00 Alternate #3 — 5 Additional Poles $ 35,379.40 $ 37,848.00 Total for 35 Poles $266,061.60 $282,808.00 It is recommended the City Council award and authorize the City Manager to sign a contract with Olympic Electric Company, Inc., of Port Angeles, Washington, for a total amount of $193,291.90, including sales tax, for the Light Pole Replacement project CL06 -2012, base bid plus the first additive alternate, and to make minor modifications to the agreement, if necessary. K -5 CITY OF FOIRT NGILES WASHINGTON, U. S. A CITY COUNCIL MEMO Date: July 9, 2013 To: CITY COUNCIL From: Glenn A. Cutler, P.E., Director of Public Works & Utilities Subject: Local Source Control Program Grant Amendment No. 1 to Contract No. C1200182 Summary: Grant funding is being offered to the City to continue a temporary, full time employment position for a 24 month term. This position is dedicated to small business education and technical assistance for applying best management practices in handling hazardous and dangerous wastes, stormwater, solid waste, and spill prevention. Recommendation: Approve and authorize the City Manager to sign Amendment No. 1 to Contract No. C1200182 in the amount of $158,000, for a new contract amount of $312,700, with the Washington State Department of Ecology, and to make minor modifications to the contract, if necessary. Background /Analysis: The City and the Department of Ecology (DOE) entered into an agreement to provide funding in the amount of $154,700 for a dedicated Source Control Specialist, for a period of 18 months, that expired on June 30, 2013. The Local Source Control Program's two primary goals are to provide small businesses assistance in handling hazardous and dangerous wastes, and to protect highly valued water bodies affected by urban discharges. The Governor and State Legislature agreed this year to continue State funding of this program. The DOE is offering to continue the funding for a period of 24 months (June 30, 2013 through June 30, 2015) in an amount of $158,000. The specialist will do outreach to small businesses in conjunction with existing City Stormwater, Wastewater and Solid Waste programs. It is intended to provide education and support concerning hazardous wastes and potential pollutants affecting surface runoff, discharges through the storm drain or wastewater system, and hazardous solid waste that requires special handling. The funds will be used primarily to continue funding an existing fulltime temporary term employee. No City matching funds are required. The program has dramatically advanced City efforts to assist small businesses in successfully implementing best management practices to help protect Puget Sound waters. With this grant, the City will build on previous successes. It is recommended that Council approve and authorize the City Manager to sign Amendment No. 1 to Contract No. C1200182 in the amount of $158,000, for a new contract amount of $312,700, with the Washington State Department of Ecology, and to make minor modifications to the contract, if necessary. N \CCOUNCIL \FINAL \Local Source Control Program Grant Amendment No 1 to DOE Contract C1200182.docx K -6 DEPARTMENT OF ECOLOGY State of Washington AMENDMENT NO. 1 TO CONTRACT NO. C1200182 Contract for Local Source Control Program Services State of Washington Department of Ecology and The City of Port Angeles Purpose: To amend Department of Ecology Contract C1200182 by extending the period of performance, updating the scope of work, increasing the contract amount, and adding revised federal requirements.- 1. Period of Performance. The period of performance under this contract is extended from June. 30, 2013 through June. 30, 2015. 2. Revised Scope of Work. The work to be accomplished during the period of performance and the new LSCS Training Program are described in Revised Attachment A. 1 Contract Amount. The contract amount of $154,700 is increased by $158,000, to a maximum of -$312,700, inclusive of all costs. The budget detail by category is included in Revised Attachment B. 4. Federal Requirements. The federal administrative requirements, are included in Revised Attachment C. All other terms and conditions of the original agreement and any amendments shall remain in effect. The parties sign this amendment: STATE OF WASHINGTON CITY OF PORT ANGELES DEPARTMENT OF ECOLOGY Polly Zehm, Deputy Director Printed: Date Date Approved as to form only. Assistant Attorney General C1200182 Amendment 1, Page 1/1 K -7 State of Washington, Department of Ecology IAA No. Attachment A FY2013 -15 City of Port Angeles Statement of Work and Program Guidelines. 1 Contractor Scope' of Work ', The Contractor wiconduct 240 technical assistance site visits to small quantity generator (SQG) QG)' businesses during the'2013 -15 biennium. If the partner jurisdiction- will,pursue`a +sector focus or particular local activity, describe' below: ` ector• "Foots 1 Local "Activity Deliverable (limit each gescrijption•'to one sentence }a r F °�, :� '_` �j" Wastwate •., t "' ` Y i',�, -- ':,. , y� .a,� :r':,7 -" ".4 ..:.; c -. ,.: . -.. Nf£; ••� °_ . -y � _ r "L, ..�. : <�f'< "� %' '+:.'�y„'y i „d4.:; .>3 �;,Q ".�,: , r'��4,y'RAr:�"•18r'�<, :;,,fif„,:f9.t -� - ' -r•.� �.,. �• ' •. „a- , r .. , <r„ r : /`” °,�,^� ° "< �¢q..r _.>�... : ;•, '"��iq „• =i >;;; ._ {:' f v��� ";'£e `'� � " "l � �,� s>y. } „N;'.•3 "s E,R ;i�`;� �, ��i9` r,�',,, �`,,. ;:�i;; <`- �'r r; :.�;r,....,..;�c... {:........., �C�,_. '.., f -. 77' i:� Xy k'�,''. Tisj,'�.i'§`;•y.� s� ;^�d � 'Ni:.:s ay.15. 3"_ ;�.- P',II',' °:<.�'�.... �•,` •�'�°: en ryJ� "' :'k- �•�,.'= ,. •k'�":" ,: J�` <" E�"n . K ^v ^' -- .,�,^ -.. �,P . s''.F•F ✓f- 'fir:. `/, ��f'• . .;y,%.• ,. ,. z T£•s,r�' <,.Jri,,,, %^ ,,J ., �A:: "'SV'•",- <ky'. _7: .,fir ��� •�� -� •:'r'% .. §y. <f' ;,;;�'a •�•���r,••F" '4�b z ^„ - . .. . .: . ... . .. •r ;- . .k ^M ••£t f:- y 't - �:r :. �;k;< ''.tom ' <q{, "'�,,;"� ,.��• `"��'�y.., . ,y.•j��`¢ • "c : ",,,s. ;'%b," :i, r„c:';n '`3`i •' £D�', �x.s`4 `.�i'9:% $;: ••$ n '�. '%gsY''3 �,«��, .; ;. ".. '., r. %if 'z 5::� 't'` aY ... - ....,- �;.....,..,., <n' ",•, :,:' ' ` r'; : ',��: °' ,.,+ , ,,, • ' ,, �� y ` :, • " , c..: .p .. ,,Y., �" •. _ .:.�° u '`. r' .xy :.:.¢;. < _i.,....y,.,.. r ' ,fir•. - .r; +,,. k,, :'.',: F °'_;' -•.� •. •Educate "small`;bu � ens" crvvners 6,0 u y of w an a,3 ,� :,Port:- � Cg �le? ifva "stewater�tr tiGt me t � sail' � " ' need' fflr- . retreatrnen of ;fndustnal, wastewater I follow u � ' andenhanced education for:,•` gyp �i !q�,,,< <,., .,t ; �,�, "TtA 1 °ii+ SS srriden ift unn <20 i< ' %• <., t/. �triC ..,.:•:'�,,: busrne e t eta 4� g %. ^, • •��.'f`' >y?, Yss:' Fr>' °s' x; ✓;� it r r ri't n ntract as�l cictn `requ e, f p ^et .eat, , t ... , %1: °s';d 3<) <:, %., ;3,�' r �, ,:. �e eH�vs4 5�1. tts.,,. ,facilities e�;" food: service bush m -yGV - ,C•.jzi✓"$, r "� 'P'.. <�;w >~Fa!s� r<,< ..✓`a `.o rL ,'y� �.,' °>s. '�h,s, `easerirer -i"ovai -.`s sterns '.,c r'' as• stations & .auto - air sho{' ,,(oillwater=;se " arators \j p;:> _ .p �... 3 t�, <..\ I� [ /�. 'v:7 ",,.,•y .. "s`IT,•” .'s,. ,°.a,:z ^ '`p'F,_ _' ,.., •3$y :''�s, /,s: Assist "b Cent OCo,:d' inatcr r ±vitia >,IVlInd r f,o c<S.;F - „3 .,.YAM ..:. }. ;, .et`imittee educatit}t1j;�yy Industrial , , :se vtastOpter. iia, „,tit ...:�:.; „jj -' yi<F:e .e.y,r_ n i z! nic Y,t' -,_ i d t Gfl •'assistance:; ti,�' _ ,fit..: ", <Ya' ' � � �� "� ..f. � a %s. %w Print ".' eii *pr: educational: rs,.010. 7als ? <yY3, yY, -; `£•' ,' ..�. ,<fg ',�, ^„•,R,. :L',v' `r,''yt,i S ^ r t`otTtote,:polltittCi�i''� reventicri BMPs" and'' i%'£�..'NY�, .,f >.,, ,u Y•,y �, ^:},Y<, �„sY: "q fi 'x.bt. "''%^�' • "6%,.� y��d:' ,, resources iT1a�C?Cr%i'R1E;t'li�";`.` tie q Qisfir'ibu dangerous :tiitaste stickerS /l "a ",be1S :tQ, F ".At. A .', Aa..'. - ,.,.h: rµ,- , •, p �'ry tstrtesses�'to` rorriateb lro � er wastew:s e' tetra". 5 y�( �+ �++� nd.disposal�s ��. • � � �„ p, ` %..� • l 5t},.t r<„rnore.s ill cleariti kit , to s sn c e�n tiv °g ram; , e" gursinesse:as parc. p, r ep arecra esv -�< .Waste'Reductfor3•i,,e >; ..�, � ^a ; „ , ii�istnbute `wastevreductton ?and.recycl1ng y4 ...:1f.;,=, •;,v',s r .�bro to�smail'businesse✓ r ,,." r.. is. ...y ,,,, _<.. Stormwater� <�_ .`r : w ; -..< yr .. r;£f. '. •.. .� ,. •s .1� � •� >. l AY: .,. � .x firr3"r .. ••pry „ •A ,,,, x7f:'s..z .�1.r z s'sar .. : =. .. x rr. z. �> " ',.Steim d a.in , tiA. sin > >rr�� g it nti • ba h�: .�_': f`�tf (n'� iution� rrtessaaes : -x: � �_ y ,. „ esparidn "tci ",lDpE hcitli e'ps ilireparls�s�wn., InveStl .e3te2�clecrneiit ,COVid4tormw,ater '•p :f" ......�, .i:�'i ,,4; - e icaticr�' etfor "camentaf;to'rrtir'�t�r;, •:1>crrdiriarces IDDE;reprrtin :ta- reieuaet� a" erciesj. "a' ;. '. , Y� y leveler , ior�: "distrib MP erials -for chant ute'B t ma 3••• dpi` r,, s an ac€ n c po e . r,. <.,, r was e a as n�; 1 K -8 State of Washington, Department of Ecology IAA No. Key Personnel (include Subcontractor (s) if aooli Staff ';--!;,, 1 A 3 -; Estimated FTE '" I " 2 , Role Free'Oba,))„itii" IS;11 -1:::' '',7),t; , 1.-. - , i,-,- , "!rui-ewszc7itmontgr-8pACialiO' (0:75 hOurstyvee Vastewater Sburce,Coatottbardiiiatort:diree , y,--2.4*- ' Nt*': ',W.' 'AIM **, 4; ,'J ?;'.supervisor. Assistwith wastewate,Lpte3' treatment andieffluent is,Siies: iStofthwafer 8,inerr..PASSistrwith'ST::orrn water -; sii`4!'iu0S.A, St illicit '.d1W-141`§P§.4,,', LOghry, K , gdefiriidi °J", tia tiltf!'''' i, .;'''' 0;f4187„$7, " 0175:liik.,ur:$0:eP. - . ,, ''''''OTOT877.5-: i:r -:''' s75 „:bours/weeR.*: ::; ffellis-.71; H e'ren " , ' 'Vat& R71:11609h- SITedialiSt. rASSiSrwith1Dlisine4 ItedytiingOndiWaste,gedgetionc:',, .: ,zt 11.„ Work & Site Visit Allocation Depending upon jurisdiction, conditions, the Local Source Control Specialist (LSCS) work is expected to fall within these general prep:9019ns: ;75% Site Visits,„15% Education & Outreach to businesses, or business organizations, 10% Networking / Training. ,1 Depetiding'iipon jurisdiction ConditionS;-a9pioxiMatelY 70% Of the visits will be teneV4,1,'`never-visited!4, sMallbusinesses,,or those that have not received 6 Lsc site visit in 3 or more years.- The balanCe'of;- visits are to be f011oW-1P /return -visits to resolve any High Priority Environmental Issues (HpEls)::fdurid: The following nine'HPEls, indicated on page 3, reViSed‘LSC OheekliSt vz1.6.3, are' Ecology's top for follow-up.-VisitSto ensure'correction.of the problem. Other issues found on-site and subsequent . . . follow-up are at disdretion.of the local jutisdiation: --When unable to resolve the biiSineSS' HPEls,,-; -' LSCS are to follow Ecology's referral policy, ,outlined in the ,`LSCP,Contact and Referra(Guide5;, :, - .” , „ ,,,, ,-,,,;, , -, ,--,, ,, :„, - ---: - - -. '-,,,,s' ':' -- ', :-,;'-'4„-, ' ; - /-2 , --•,', - 'ol ' • 1: , Hazardous Waste &-:'; Properly designate waste ---; - -,,- - - o Properly.clispoSe of:waste , -'-- " 6: ' Propetly Store ProdUcts/WasteS: < 0::' Repair or replace degraded open chemical containers • Stormwater. „c):66i=,redt illegal:Oliiinbing'ConneatiOn , - '• ', --' . - -,:r.,1,---.-; ,,, .,,,-,-,..-.:, ,„- ,, o-: :Halt discharges„of process wastewaters to storm drain . „... -'-'0,•; ProPerly-store tont6inerliedmaterials” ,--,-=.- o , Properly store non-containerized Materials -..,-.., b ,:Clean and eliminate leaks and -Spills-from'skitage'a,reas -, " ;‘,:- . . . . , . . . . ., • : Ecology'reserVes,the ability to direct a portion of business site visits tow6rds,Spedifia priority sources or contaminants sudhas;;.but;not limited,to: .. . . . . . , o toxics in stormWater; , . ,.. 0.- copper, mercury, lead cadmium and / or zinc sources ::0---:vehicle repair, -property management, paint & coatings, industriat,Operations, retail:- marine, heafthdare, agriculture, governmental operations, hospitality, school districts . , , 0—sources of persistent, biOaccUmulative and toxic contaminants (PBTs), such as Abandoned/Bankrupt sites or outdoor operational washing activities o Safer Chemistry Challenge Program 2 K - 9 State of Washington, Department of Ecology IAA No. o LEAN for Small Quantity Generators (maximize customer value while minimizing waste; create more value for customers with fewer resources) o provide UIC Program information to business owners on the use of UIC wells. This would include providing a UIC" Program fact sheet and.a paper copy of the Industrial /Commercial UIC registration form provided by Ecology. 111. Site Visit Requirements • Coordinate with respective Ecology Regional Offices on an ongoing basis to ensure thatbusinesses are not being visited by other Source Control or Urban Waters staff, and that the business is not a Mediu"m;:or,L-arge- Quantity Generator. • Provide technical: assistance- bnwaste and toxics reduction, storage,, and disposal, and pollution prevention during on -site visits and follow -up contact. Follow -up assistance and general business j outreach may be letters`:to or phone consultations with individual businesses, ""meetings,.publications, newsletters, workshops, providing. Internet resources, and other forms of technical; information• distribution. Coordinate and collaborate when developing technical assistance messages and outreach materials and resources with Ecology technical staff and other internal local government personnel: or functions such as fire marshal, code enforcement, storm water, wastewater: treatrhent" plant, and 'moderate risk waste staff. • Encourage businesses,to participate in local green business,programs, .including the EnviroStars business certification program (iittp: / /envirostars.org %)_ • Post all materials developed to educate /assist businesses or to market the LSCSPragram internally or externally tothe LSC SharePoint.site within 30 days of completion of-the piece. • : Coordinate with IocalrjurisdictionsF;and Ecology's = Regional Office in a timely manner regarding°:::. '. complaints about or from SQG businesses. If completing .contracted site visits .prior to the end of the contract period, use 70 %:of remaining time to do additional site visits, • For pre -site visit research,"a combination of data sources is recommended. A list of suggested resources is posted on the LSC SharePoint site. IV. Reporting Results to Ecology Site Visit Data Entry • Complete a source control checklist for each site visit and enter it into Ecology's LSC database. The checklist is available as hard copy, and is expected to be available in digital form that can be completed on a field tool and downloaded to the database "online. The partner jurisdiction is responsible for maintaining original checklist documents for purposes of public disclosure requests and as historic records. • Data entry is expected to be thorough, complete, and timely. All site visit information collected on the checklist must be entered in the LSC database within 30 days of each site visit, whether initial, follow -up, screening, or referral to a regulatory body. 3 K-10 State of Washington, Department of Ecology IAA No. • . Contractor will ensure all data records are complete (either `pending', 'closed', or 'referred') to promote quality assurance of the local source control data." • Credit for these types of site visits will be assigned upon completion of the data record in the LSC database: o Site Visit — Complete; o Site Visit -- Follow -Up or Return Site; Visit - Screening or,Incomplete (attempted but.turned; away);: . • Through.the 'Reports' feature :of the new database, Contractor will be able-to. retrieve site visit reports to identify /correct any incomplete data records, and to formulate reports for their jurisdiction. V; Reporting Changes in Business Practices The former'Monthly Report' is-replaced'by new sections (pg 4, revised LSC Checklist, v4.0:3), .including " Changes lnX Business Practices, Cost` of Structural or other Changes Made by Business, Refer. to Safer Chemicals, Refer to Envirostars, Refer to Energy Efficiency Resource': It is.requir"ed thatthese :new= sections'are populated ° where ia'ppliable,forreachgsite irrorder;to quantify the effectiveness of LSCS work: These new categories will aid in tracking business behavior change, the costs incurred to make =the °change(s),` and any cost savings realized by the business. -_ VI. Reporting Other "Changes:to Ecology, t Report to he'LSC-Program Coordinator when applicable: • Any potentialprogram,:contract, or small business :client problemsand;resolutions' ._ • Any key personnel changes • Initiation- or:change`s to'aasubcontract or subcontractor information VII. Invoicing Quarterly invoices for ,completed work wiilr be submitted on Ecology- provided, original, signed:Form,A- 19-1A, and detailed on Attachment B, Invoice Detail. An original °signed-s .Invoice; =fInvoice Detail, and supporting invoice detail documentation will be sent within 40 days of the end of the invoice quarter to the Contract/Project Manager: Julia., McHugh. imch461(d ecy vira.gov 360- 407 -6850` , x,, °, :`: >ff ° Washington State Department of Ecology Hazardous Waste and Toxics Reduction. Program PO Box 47600 Olympia, WA.98504 -7600 4 K -11 State of Washington, Department of Ecology IAA No. VIII. Establishment of Local Source Control Specialist Training Plan and Role of Ecology's LSC Training Coordinator Results from the' February 2013 LSC Program Survey pointed to the need for an improvement in the Specialists' training program, in particular, a more rigorous new -hire training component and an 'improved progression for overall training: An Ecology Training Coordinator and part -time assistant will establish and =facilitate the training program. All Specialists are expected to participate. A. New Hire Evaluation; 1. The LSC Training Coordinator will develop an introductory diagnostic "evaluation, to assess'the level of training needed by newly hired LSCS, and to enable modification of the:on =going training plan. It will•consist of ten questions - two from each area listed below: The -questions will help determine:competency in each core area and Will, be administered within two months of joining- the LSC program. , Where.thanew LSCS shows. competency, therewill be no additional:training requirement for that 'Category: "Conversely "where the competency is not -High, mor&training will be provided. General Training, Categories include; =but are not limited to !, :At ,Storm Water Inspections,.:' II. Hazardous Waste(40 CFR/WAC 173 -303) (emphasis on•Designation and -waste codes) 111. Solid Waste (With an emphasis on MRW waste) IV. Spills V. Industrial Waste. Water Management ..,-Joint.inspection(s) with the: Training. Coordinator as a: lead .on an. Ecology; hazardous. waste inspection =. • VII. Joint::irispection(s) with the Training •Coordinator as backup on a Local Source - Control inspection ,2. .'New HireMentoring, Joint Site Visits, Orientation Training: °;. The LSC Program Training: Coordinator will develop an on =going trainingg'plan, coursee, list and materials.. All training materials will be available- on the LSC' SharePoint site. • Ecology"'s LSC Program Training Coordinator will orient the. new hire-by providing them with technical and program - specific inform"ation. • Each new Specialist will be assigned a mentor by the LSC Program Training Coordinator The Coordinator will select mentors,from the pool of experienced, available LSCS and 1 or Ecology staff: The rnentor will conduct at least three site "visits With the newly hired- Specialist.. • " SomeSpecialists maytrequire moreror less'mentoring thanotiers. If the mentor feels more than three joint site visits are warranted, the mentor will contact the Training Coordinator to discuss next steps. • The Training Coordinator will work to ensure that the Specialist is fully capable of performing the duties of a Local Source Control Specialist without additional assistance. 5 K -12 State of Washington, Department of Ecology IAA No. 3. Topics for New Hire Orientation Training Topics include, but are not limited to: I. Share Point Orientation 1I. Checklist:`& Database Basics LSCS'Training Prog�a`m iV. Quarterly Training Team Identification & Participation V. Mentoring VI. , Customer Service ;Vll: Networking B. All Specialists 1. Orientation,,Attendance & Participation E "cology will present an orientation class that precedes the first in- person group meeting.of,the ,biennium,: and "subsequently thereafter to every new Local :Source" Control Specialist within "six months of hire. Orientation sessions will held within semi - annual periods where weahavenew Specialists. The location will be Ecology's Northwest Regional Office or other suitable location ;determined by the Training• Coordinator. _ • Each °Specialist its required to attend new orientation at least once, as well as all subsequent monthly webinars °and quarterly trainings throughout the biennium. • °All Specialists:must be anlactive group`participant in the planning and'logistics of at least one quarterly.training, with each group of four to six Specialists assisted by the NWRO LSC Training Coordinator and`an assistant' Approximately ten hours :of Specialist time should be allotted for this activity, equivalent to four site visits. • Each experienced Specialist will at sortie time be called, upon to mentor °a new Specialist. Approximately 30 hours should be allotted for Mentoring activity: This will;:be equivalent to' twelve site visits. 2. AI,I:Specialists Ongoing, Training r The LSC Program. Training Coordinator will develop an on -going training plan, -.course list and materials, with input from the Specialists. All training materials will be available on the LSC SharePoint site. Ft Course, content will be presented. in- person or on -line, depending upo,n-,available. resources:, Topics will be presented to ail 'Specialists, and will be mandatory for new Specialists during their first six months•of.hire, and, thereafter to each" Specialist once every four"to six year"s'or more frequently bySpecialist.election. ,a, Topics include but are not limited to: 1. Storm Water Inspections iI. Hazardous Waste (40 CFR/V'IAC 173 -303) (emphasis on Designation .and waste codes) 111. Solid Waste (with an emphasis on MRW waste) IV. Spills V. Industrial Waste Water Management 6 K -13 State of Washington, Department of Ecology IAA No. 3. Quarterly Trainings One -day, fourto five hour in- person training sessions, with content developed by a designated group of four to six :Local Source Control Specialists who will plan the agenda, topics, and procure guest speakers of their choice. Ecology will provide support for these efforts, the meeting space and lunch at its Northwest Regional Office in Bellevue, or other suitable central location determined by the Training Coordinator. 4. Monthly. Call -in Business & Topic Meetings In each of the months•between quarterly trainings, Ecology will sponsor hour -long call -in meetings on thesecond=Wednesday oteach month, 9:00 to 10:00 am and will include but are not limited to: • Guest speakers) • , LSC Specialists are also encouraged to present to theircolleagues • Discussion %updates of cover program business and administration 7 K -14 Revised ATTACHMENT B INVOICE .& BUDGET DETAIL Department of Ecology - Local Source Control Partnership. (updated 05/2013) Contractor: Current Invoice Period: Qtr /YR: City of Port Angeles IAA NO: Invoice No: C1200182 ;y �ib'crit ,cts i. }: x.' ;rrt r•_.: �ia. G7, M , •.:: , ..... _'t ' > yw .':°,., ;iM?% is Current rivoice• ot . a ' , '.sx' -'�- i'n1"� (� �3v,••CLirnul s Y l Odic to rdat * � .* , • q :� TotG7I,M +M1 , 15PC9V.0 L:, 136c1 e =.,, ' --2` :1 'F ='i 4:� I3u�fg : t Salaries 2'.,„ 0' 161,962.00 Benefits . , �` .... S�,�2 0,.0; - 89,289.00 Subcontracts "' - 0.00 Goods & Services 6735`.06 6,735.00 Equipment >, ,644 00 4,644.00 Travel / Training *4 ;342.c0 4,342.00 Subtotal Direct Costs . 0.00 0.00.266,9Z00. 266,972.00 Indirect, Costs; ( @' ;18 2% of Salaries "« &Benefits) ;74 00, 45,728.00 Total Costs[ $ ; ::: $ - $ 312,700.00 $ 312,700.00' *Total Cumulative includes current invoice amounts : .,, 5.,. taf Named. ": "': Expense De,scn tion a ft,�c h:c a ©Plrt re Qrd 4 n i . pv.- �tff Ord tf7r©ugh contract'8ccip : of.eacft ;: •.. s„ 1 ,:,. : s tnvoce aid :..: - w Sal r� gym, e , ^u. . zF: fix, Benefits, ;y �ib'crit ,cts i E - o y(y� ;Go€ds,g Serv4es y, Pv =Equipment; :......- Tray e " Ira�nm lntlirec ,.Costs I Cn Subtotals 0 0 0 0 0 0 0 Total = Current. Invoice Revised ATTACHMENT C: FEDERAL PROVISIONS : The Sub-Recipients shall comply with all applicable federal, State, and local laws, rules, and regulations in carrying out the terms and conditions of this Agreement. ADMINISTRATIVE CONDITIONS ,,, , ,„, , ,2, ‘ • ■ ; ■ 1. „ Cost Principles 'Sub:Recipient agrees to comply with the cost principles of the below listed federal regulations are : applicable asapprOpriate to tbiSaWard, , 2 CFR 225 (A-87) forState, Local, and Indian Tribal Govemnients 2 CFR 220 (A-21) for Educational Institutions 2 C,F,.R 239,.(A-122),Nonprofit Organizatioris , ..._ i• - , . • .4, FAR3 1 .2 :-.for COMinercial:Organizations . • . . . . An,electfotiie:C6py'of all=the-Circhlars and -applicable CFR's may be obtainect'via'the'OMB Home Web page at,littp://WWw:Whitehouse.goV/Ombieirehlars 'default/. Unless otherwise indicated, Cost Principles 'apply to the tiSeotfuridS.:proVidedunderthis Agreement matehinedoriations, The applicability Of the Cost PrinciPles,depends on the type of organization incurring the costs. 2. Audit Requirements . Thc,Sul0Zeciiii:eniShall, fully comply with reqUitentents of 0 -MB Circular A-133;Atidits of,,StateSii Local Governments, and Non-Profit Organizations, if applicable. . .,,, :, -,,,,, 3. Hotel-Motel Fire '8atet-Y'Aef'"'`. ' - s' ' ' • . • Pursuant to 401CFR30.1.8, if applicable,, and 15 USC. 2225a; Sub-Recipient -iiiee-,s'IO,,enStire that all - ,., ,., ipade for conferences, meetings, conventions, or training seminars funded in whole or in part with ,,:•:, federal funds complies with-the protection and'control guidelines ofthe Hotel and MoteffiteSafet'YAbt (PL 101-391, as aniended. Sub-Recipient may search the Hotel-Motel National Master List at http://www.usfa.dhs.gov/appliCati6ris/hotel to see if a property is in compliance (FEMkrp is .Currently - not required) or to find other information about theAci. , 4. Recycled Paper ' Institutions af Higizer EduCatian Hospitals and Non-Profit Organizations' In accordance With 40 CFR 30.16, Sub-Recipient agrees to use recycled paper and double-sided printing for all reports which are prepared as a part of this Agreement and delivered to EPA'. Thiirequiternerit does not apply to reports' prepared on forms supplied by EPA, or to Standard Forms, which are -printed on recycled paper and are available through the General Services AdMinisti-ation: State Agencies and Political Subdivisions In accordance with 6002 of-the Resource CoriserVation'and Recovery Act(RCRA) (42' U.S.C. 6962) any State agency or agency of a political subdivision'ofa State which is using appropriated Federal funds ShallIcOmply with the reqUirernents'set forth. Regulations isSuediniderRCRA'Section 6002 apply to any acquisition of an-item where the purchase price exceeds $10,000.or where the quantity of-such items- aCqUiredirt the course of *Preceding fiscal year was $10,000 or more.-RCRA Section 6002 requires that preference be given in procurement programs to the specific products containing recycled materials identified in guidelines developed by EPA. These guidelines are-listed in 40 CFR 247. K - 16 State and Local Institutions of Higher Education and Non -Profit Organizations In accordance with 40 CRF 30.16, °State and local institutions of higher education, hospitals, and non= profit organizations that receive direct Federal,funds,shall give preference in their"procurement programs funded with Federal funds to the purchase of recycled products pursuant to EPA's guidelines. State Tribal and Local Government Recipients In accordance with the policies set forth in EPA Order 1000.25 and Exe,cutive::Ofder 13423,„.:: :.. :. :V... , . Strengthening Federal Environmental, Energy and Transportation Management (January 24,•2007), Sub - Recipient agrees, to use recycled paper and double sided printing for all. reports which are prepared a part of this Agreement and delivered to` EPA: This requirement does not apply to reports prepared on forms supplied by EPA, or-to Standard Forms, which areprinted on recycled paperand are availablethrough the General Services Administration. :. • e E. :.,. ,;. 5. Lobbying Sub- Recipient" agrees to comply with Title 40 CFR New Restr=ictio`ns' 'on °Lobbying. Sub=' Recipient shall include the language of this provision in award documents for all. sub - awards exceeding $1,00,000, and require° that= sub- awardees• submit'certification.and disclosure` fonns accordingly. In accordance, with ftthe Byrd. Anti- Lobbying Amendment any recipient who =makes a prohibited expenditure under Title'40•.CFR Part'-34 or fails to file the. required certification or lobbying forms shall be subject`to a civil penalty =ofnor tese tr,at, ei n nnn a.,d,,..+ more +>, .: tht'nn nnn f_. __ _h'_____ _._ Part 30 Recipients A11'contracts awarded by Sub Recipient =shall' contain, when' applicable; 'the anti- lobbying provisions as stipulated in the Appendix at Title :40.CFR Park 30:::Pursuarit to Section" 18 of theLabbying :Disclosure,. Act,'Sub-Recipient;affirms that it is not non -profit organization described in Section, 501 (44) 4 of the • Internal: Revenue. Code, of 19$6; or that,it is;a non - profit; organization described-in Section 5010(4) of the Code..but does not and will not engage in lobbying activities as: defined in :Section 3, of the Lobbying Disclosure Act: ;. Lobbying and Litigation Sub - Recipient's chief executive officer shall ensure that no grant funds' awarded under.this Agreement are used to; engage in lobbying of the Federal Gove`r`nment or in litigafiorr against the'Uriited States, unless authorized under existing law. Sub - Recipient shall abide by its respective OMB Circular (A -21, A -87; or A -122); which -prohibits the use of Federal grant funds for litigation against the United States for lobbying or other, political activities. • 6. Suspension and Debarment` Sub - Recipient shall >fully comply with Subpart C of 2 CFR Part 180 and,2 CFR Part 1532, entitled `Responsibilities of Participants Regarding Transaction (Doing Business ,with Other Persons)';._ Sub -; Recipient is responsible for ensuring that any 'lower tier covered transaction as described in Subpart B of 2 CFR Part 180 and 2 CFR Part 1532, entitled `Covered Transactions', includes a term' or condition • requiring compliance with Subpar[. C. Sub - Recipient is responsible for"furtherrequiring the inclusion of a similar term or condition in any subsequent lower tier covered, transactions. Sub - Recipient acknowledges that failing to disclose"the information as required at 2 CFR 180.335 may result inthe delay or negation of this .assistance agreement, or-:pursuance of legal remedies,, including suspension and,debarinent. ,Sub - Recipient may access the Excluded Parties List System at: http: / /www.epls.gov. This term and condition supersedes EPA. Form 5700 -49, ` Certification•RegardingDebarment, Suspension,.and'Other- Responsibility Matters'. 7. Drug -Free Workplace Certification K-17 Sub- Recipient must make an:ongoing, good faith effort to maintain a drug -free workplace..pursuant to the specific requirements set, forth in Title 40 CFR 36.200 - 36.230. Additionally, in accordance with these regulations, Sub - Recipient organization must identify all known. workplaces under its federal award; and keep this information on file during the performance of the award. Sub- Recipients who are individuals must comply:with the.drug- free.provisions•set forth in Title 40•CFR 36.3.00,-::.The consequences, for violating this ;condition are detailed under Title 40 CFR 36.510. Sub-Recipients s, can access the-Code of Federal Regulations,(CFR); Title 40 Part 36Iat:.'� http:// www. access.gpo.gov /nara /cfr /waisidx 06/40cfr36 06.htnil 8. Management Fees Manage nentfees'or siinilar charges in,excess of the direct costs and approved indirect rates are not allowable. The term "management fees or similar charges" "refers to expenses, added to the direct costs in order t&accuinulate andreserve funds for ongoing business expenses; unforeseen liabilities, orfor Other''' similar costs!which,are.not allowable under this :assistance agreement: Management fees. or similar charges inay'not be Used to improve or. expand the project funded under this Agreement„except to the extent authorized.as.a d rect.cost of carryingout the scope'ofwork. 9. Reimbursement Limitation If Sub - Recipient ;expends more than the amount of federal funding in its approved budget in anticipation ,of receiving additional'funds,, it does so,atits'own risk: The Federal Government is riot legally obligated to reimburse Sub`R.ecipient for costs incurred in excess of the approved budget:` 10..Trafficking;in Persons; - .,rThe,following:prohibition statement ,appliesto.Sub- Recipient,;and all sub- awardees of Sub- Recipient. ,Sub-Recipient-rust include this statement in;alt sub - awards made to any private entity under this Agreement. Q.. ., "YOU AS THE SUB- RECIPIENT, YOUR EMPLOYEES, SUB- AWARDEES UNDER THIS AWARD, AND SUB - AWARDEES' EMPLOYEES MAY NOT ENGAGE IN SEVERE FORMS OF TRAFFICKING IN PERSONS`DURING-THE PERIOD OF:TIMG THAT THE AWARD IS IN EFFECT; PROCURE A COMMERCIAL SEX'ACT DURING THE PERIOD OF TIME;TI -IAT THE AWARD IS IN EFFECT; OR USE FORCED LABOR IN T'HE PERFORMANCE OE THE AWARD OR SUB- AWARDS UNDER,THISAWARD." . 11. DUNS and CCR'Requirements"-. Unless otherwise exempted`from this requirement under 2 CFR 25.110, Sub - Recipient niust.maintain the currency_ of its, information in the CCR until submission ofits final financial report required'under this Award or receive the final payment, whichever is later.'-' SubRecipient may not make -a sub- award'to any entityunless the entity provided its DUNS number to Sub= Recipient. R `= 12. FY2011.ACORN,Funding Restriction No funds rovided under this Agreement greement maybe used for sub-awards/sub-grants or contracts to the Association of Community Organizations for Reform NOW (ACORN) or any of its, subsidiaries. 13. Disadvantaged Business enterprise Requirementseneral Compliance Sub-Recipient agrees to comply with the requirements °of EPA's'Prograin for Utilization of Small, Minority and Women's Business Enterprises in procurement under assistance agreements, contained in 40 CFR, Part 33. 14. Sub- Awards If Sub - Recipient makes sub - awards under this Agreement; Sub- Recipientis responsible for selecting-its sub- awardees and, if applicable, for conducting sub -award competitions. Sub - Recipient agrees to: 1. Establish all sub =award agreements in writing;" 2. Maintain primacy responsibility for ensuring successful completion of the approved project (SUB - RECIPIENT CANNOT DELEGATE,OR "TRANSFER THIS RESPONSIBIL1"f i' TO A SUB - AWARDEE). 3. Ensure that any sub - awards comply with the standards in Section 210(a) -(d) of OMB Circular A -133, and are not use&to acquire, commercial goods or services for the sub- awardee: 4. 'Ensure that any. sub - awards =to 501(c)(4) organizations do.not involve lobbying activities; 5. , Monitor'theperfonnance of sub- awardees, and, ensure sub- awardees complywith all applicable regulations, statutes, and terms and conditions, which flow downin the sub - award; 6. Obtain Ecology's consent before Making a sub -award to a foreign or•iriternational:.organization, or a sub -award to beperforined,in a foreign country; and 7...Obtain approval from Ecology:for any new sub -award work that-is not outlined in the approved work ,plan.in accordance with 40 CFR Parts 30.25 and 31.30, as applicable. 15:' FY12 ATTRACT: Unpaid Federal Tax:Liabilities and Federal Felony Convictions •Thisaward-is subject.to the provisions contained in the =Department of Interior, Environment; arid; . Related Agencies Appropriations Act ;,2012, HR 2055, Division E,• Sections 433. and 434 (sections, :433•'and 434) regarding-Unpaid federal tax liabilities and federal' felony convictions. Accordingly;: by accepting this award the recipient acknowledges that it (1) is not subject,to any unpaid;Federal tax habilitythat has been assessed, -;for which all judicial and administrative remedies have been-, exhausted or have lapsed,;and "that is not being paid in a timely, manner pursuant to-an agreement , with the authority responsible for collecting the tax liability, and (2) has. not been convicted '(or had an officer or agent acting on.its behalf convicted) of a felony criminal conviction under; any 'Federal law within 24 months-preceding -the award ;,.unless EPA has considered suspension ardebarmentof the corporation, or such officer or agent, based. on, these. tax -liabilities °:or; convictions and:determined that such actidnis'notnecessaryto protect the Government's interests:. If the recipient fails to.comply with these: provisions,, EPA will annul, this agreement and may recover any funds the recipient has expended in violation of sections ,433 and434." PROGRAMMATIC CONDITIONS 1. Semi- Annual,Performance Reports, Consistent with40 CFR" §35. I15 -and EPA Order 5700:7, the sub- recipient will submit performance reports using the Financial and, Ecosystem. Accounting Tracking System (FEATS) form every six -(6) .months during the life of the'project. The FEATS form will be provided to .the sub- recipient by the _ Ecology. Project Manager:, The;reportingperiods shall,end March 31st. and September 30th of each:. calendar year.: Reports shall be'submitted on or•before April 15th and October 15th of each 'calendar year to the, Ecology Project Manager; It is:preferred'thatreports be submitted by electronic\inail:, In accordance with 40 CFR Part 30.51(d) and 40 CFR Part 31.40, as appropriate, the sub- recipient,agrees to submit performance"reports-that include brief information on each of the following areas: (a) A comparison of actual accomplishments to the outputs /outcomes establi's`hed in the .`. assistance agreement work plan and sub - awards for the period. (b) The reasons for slippages if established outputs /outcomes. were not met. (c) Additional pertinent information, including when appropriate, analysis and information of cost overruns or. high unit costs.. In addition to the semi- annual performance reports, the sub - recipient shall immediately notify Ecology Project Manager of developments that have a significant impact on the award - supported activities. In.: accordance with 40 CFR Part 30.51(f) and 40 CFR Part 31.40(d), as appropriate; the.sub- recipient.agrees to inform the Ecology Project Manager as soon as problems, delays or adverse conditions become known which will materially impair the ability to meet the outputs/outcomes specified in the assistance agreement work plan. This notification shall include a statement of the action taken or contemplated, and any assistance needed to resolve the situation. 2. Recognition of EPA Funding Reports, documents, signage, videos, or other media, developed as part of projects funded by this Agreement shall contain the following statement: "THIS PROJECT HAS BEEN FUNDED WHOLLY OR IN PART BY THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY UNDER PUGET SOUND ECOSYSTEM RESTORATION AND PROTECTION COOPERATIVE AGREEM ENT GRANT PC- 00120101 WITH WASHINGTON DEPARTM ENT OF ECOLOGY. THE CONTENTS OF THIS DOCUMENT DO NOT NECESSARILY REFLECT THE VIEWS AND POLICIES OF THE ENVIRONMENTAL PROTECTION AGENCY, NOR DOES MENTION OF TRADE NAMES OR COMMERCIAL PRODUCTS CONSTITUTE ENDORSEMENT OR RECOMMENDATION FOR USE." 3, Copyrighted Material EPA.has. the right toAeproduce,, publish, use,. and authorize others to use :copyrighted: works or other, data developed under,this assistance agreement for Federal purposes. Ecology acknowledges that EPA may authorize another grantee to use copyrighted works or other data developed under this Agreement as a result of: a),the selection of another grantee :by EPA to perform a project,that will involve the use of the copyrightedworks or other data or; b) termination or expiration of this agreement. 4. Peer Review , The resultsof this project may affect management decisions relating to Puget Sound. Prior to Finalizing any. significant. technical, products the Principal :Investigator '( PI) of this project-must solicit advice, review and feedback from a- technical review Or advisory group consisting of relevant subject matter specialists. A record'of comments and a brief description of how respective comments-are addressed by the PI will be provided to the Ecology Project Manager prior to releasing any final reports or products resulting from, the funded "study. 5. Quality Assurance. The RECIPIENT must first "complete a Quality Assurance Project Plan (QAPP) waiver form (see http: / /www. ecy.wa.gov / programs/ eap /ga/docs/NEPQAPP /index.html). Completing.the waiver form may indicate that a detailed:QAPP is required. Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, can be found at http:l/ www. ecy.wa.gov /biblio /0403030.html. The RECIPIENT must submit a waiver or QAPP to Ecology's :QA Officer for review, comment, and final approval prior to conducting any work on the project (e.g., field measurements, sample collections, laboratory analyses, analysis of existing data, modeling). All relevant environmental data must be submitted to Ecology in EIM format (see http: / /www.ecy.wa.gov /eim) unless specified otherwise by the QA Officer. Federal: Funding Accountability and Transparency Act (FFATA) Data Collection Form Federal funds that require compliance with the Federal Funding.Accountability and Transparency.Act DEPARTMENT or ` support this agreement between The Department of Ecology (ECY) and your organization. The purpose: ECO LOGY of the Transparency Act is to make information available online so the public can'see how recipients State of Washington spend federal funds. - Your organization must- have-"a Data Universal-Numbering System (DUNS®);,number,tocomply.with the act and be eligible to enter into this agreement. If you do not already have one, you may get a DUNS number freed charge by contacting . Dun and Bradstreet at -www.dnb.com..ECY also, encouragees,,registratiion ,with the .Central. Contractor Registration (CCR) to reduce data entry by both ECY and you ErYorganization You may register with CCR free of charge at www.ccr.gov. ECY will report information'about your organization and this agreement to the federal government as required. by :Title 2,CFR, Part, 25: The public cars view this information on.the federal government website www.USASpendinq.gov. ;, ECOLOGY AGREEMENT # C1200182' Recipient Information.— For Recipient Use Only '1. Legal Name ,City of Port Angeles' .. 2 . DUNS Number 148344047 3. Principle Place of Performance ' 321= East -Fifth Street -> 3a. City `Port' Angeles' ' 3b. State WA :3c. Zip +4. 98362 -02.17 " 3d. Country USA 4'. Are you registered in CCR ?'' ►1 YES. Skip to Signature block. Sign, date and return: ❑NO. Continue with 5. 5. In the preceding fiscal-year did your organization: , a. Receive 80% or more of annual gross revenue from federal contracts, subcontracts, grants, loans, subgrants;.and /or cooperative agreements; and b. $25,000,000 or more in annual gross revenues from federal contracts, subcontracts, grants; loans, subgrants, and /or cooperative agreements; and c. The public,does not have access to information about the compensation of the executives through periodic reports filed"with the IRS or the Security and Exchange Commission per 2 CFR Part 170.330. NO. Skip to,signature.block. Sign, date and return. 0 YES. You must report the following information for the five (5) most highly compensated executives in your !organization. Sign, date and return. '... y.0 Of�Official ,: ance �.:.. �:" ;�, i3frTi ',' :- .._ "`�Pc�sit' Tit ��t °Trite p � m° mn_ tang:` I cm ensafjcsrt Aci 1. 2. 3. 4. r , *Note: "Total compensation" means the cash and noncash dollar value earned.by the executive during the subrecipient's past fiscal year. (For more information, see 17 CFR 229.402 (C)(2)). " By signing this document, the Authorized" Representative'attests to the information above. Signature of Authorized Representative Print Name Date Please sign and return this document with the signed agreement. The Department of Ecology will not pay any invoices until it receives this completed and signed form. If you need this document in a format for the visually impaired, call Leann Ryser at (360) 407 -7054. Persor witbb. bearing loss can call 711 for Washington Relay Service. Persons with a speech disability can call 877 - 833 -6341. ECY 070 -395 (3/11) Page 1 of 2 Federal Funding Accountability and Transparency Act (FFATA) Data Collection Form For Department of Ecology Use Onl ECY Agreement Number C1200182 y Subaward Project Description (see instructions and example below) Local Source Control: City of Port Angeles will provide on -site technical assistance to small quantity generator businesses, in an effort to prevent pollution, through improvement of handling, storage, and safe transportatin of dangerous and / or hazardous wastes. Instructions for Subaward Project Description: In the first line of the description, provide atitle for;the subaward that captures the main purpose of the "subrecipient's work. Then, indicate the name of the subrecipient and provide"a brief description that captures the overall purpose of the subaward, how the funds-will-be used, and what will be accomplished. Example of a- Subaward Project Description:" Increase Healthy Behaviors: Educational Services District XYZ will provide"training and technical assistance to chemical dependency centers to assist the centers to integrate tobacco use into their existing addiction treatment programs. Funds will also be used to.assist centers in creating tobacco -free treatment environments. K -22 ECY 070 -395 (3/11) Page 2 of 2 CITY OF W "WON IN- NY PORTANGELES W A S H 1 N G T ON, U. S. A. CITY COUNCIL MEMO DATE: July 16, 2013 To: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works and Utilities SUBJECT: 8th & Francis Sewer Trestle Repair and Retrofit WW05 -06, Award Construction Contract to Coultas General Contracting Summary: The Sewer Trestle Repair and Retrofit, Project WW05 -06, includes repairs to the existing sewer trestle, improvement of the existing sewer line carried by the trestle, and replacement of the existing sewer manholes located at 8th and Francis St. and at 9th and Francis St. Four bids were received and opened on June 25, 2013. Coultas General Contracting of Poulsbo, WA was the low responsible bidder in the bid amount of $184,940.16. Recommendation: Approve and authorize the City Manager to sign a contract for the Sewer Trestle Repair and Retrofit, Project WW05 -06, with Coultas General Contracting of Poulsbo, WA in the total bid amount of $184,940.16, including applicable taxes, and to make minor modifications to the contract, if necessary. Background /Analysis: In October 2011, Council authorized Sargent Engineers, Inc., to inspect and evaluate the need for repairs to the timber sewer trestle located near 8th and Francis Streets. The trestle crosses Peabody Creek ravine, and carries a 21 inch diameter corrugated metal gravity sewer main that extends from a manhole located at 8th and Francis St. to the manhole located at 9th and Francis St. The pipe provides sewer collection conveyance from the entire area south of Lauridsen Boulevard between Cherry Street and Francis Street. The original tasks included evaluation of each of the timber members, determining necessary repairs, and providing a report on the condition of the trestle structure. The Inspection & Condition Report, dated December 2011, identified structural repairs that should be made to the timber trestle in order to withstand seismic loads. In addition, the report recommended that the corrugated metal pipe (CMP) sewer be replaced. The attachment of the pipe to the trestle is inadequate and the CMP is not lined or fitted within a sleeve; the pipe is about 40 years old and exposed to the elements. It is most economical to rehabilitate the pipe now in conjunction with the repair work on the trestle. Contract documents were prepared and bids were requested. This project includes repairs to the existing sewer trestle, improvement of the existing sewer line carried by the trestle, and replacement of the existing sewer manholes located at 8th and Francis St. and at 9th and Francis St. Repair of the trestle will include replacement of various decayed timber members and various damaged connections. N \CCOUNCIL \FINAL \8th and Francis Sewer Trestle Repair & Retrofit, Project W W05 -06, Award Construction ContiKtsk23 July 16, 2013 City Council Re 8`h and Francis Sewer Trestle Repair & Retrofit Construction Contract Page 2 Retrofit of the trestle will include seismic upgrades to the current trestle and sewer line anchoring system, and will consist of new steel connection plates, guy wires, mechanical earth anchors, and a longitudinal thrust block system. Retrofit of the existing sewer line will include installation of a new slip liner into the existing sewer line. Four bids were received and opened on June 25, 2013. Coultas General Contracting of Poulsbo, WA is the low responsible bidder in the amount of $184,940.16. The contractor has provided written confirmation of their bid. The total bid amounts are tabulated in the following table. Totals shown include applicable taxes: Contractor Total Bid Coultas General Contracting, Poulsbo, WA $184,940.16 Realm, Inc., Dupont, WA $257,996.88 2 Grade, LLC, Port Angeles, WA $267,294.24 Massana Construction, Tyrone, GA $309,527.53 Engineer's Estimate $214,608.03 Funding for this project is available in the amended 2013 budget and from 2010 utility bond proceeds. It is recommended that City Council award and authorize the City Manager to sign a contract for the Sewer Trestle Repair and Retrofit, Project WWO5 -06, with Coultas General Contracting of Poulsbo, WA in the amount of $184,940.16, including applicable taxes, and to make minor modifications to the contract, if necessary. N. \CCOUNCIL \FINAL \8th and Francis Sewer Trestle Repair & Retrofit, Project WW05 -06, Award Construction Contract Kc_ 24 PORT ANGELES FORWARD COMMITTEE PITTIS MEMORIAL CONFERENCE ROOM / Port Angeles, Washington Meeting Minutes for June 13, 2013 =Mission Statement: To create a "strong economically and culturally vibrant community that will'. enhance the lives of our citizens. CALL TO ORDER: Vice Chair Downie opened the meeting at 7:30 a.m. ROLL CALL: Members Present: Chair Kidd, Vice -Chair Downie, Larry Morris, Terry Weed, George Bergner, Charlie Smith, Mike Edwards, Greg Halberg, Mike Chapman, Maggie Roth and Matt Fast for Linda Rotmark. Members Absent: Jim Hallett, Frances Charles, Kaj Ahlburg. Staff Present: Dan McKeen Nathan West, Scott Johns, Roberta Korcz, and Teresa Pierce. Others Present: None. Public Present: None. Approval of Minutes Minutes for April 2013 meeting approved by consensus. (May meeting was canceled). Waterfront Transportation Improvement Project (WTIP) Update / West -End Park West reported Railroad Avenue is open for public access while work continues on Oak Street. Substantial completion enabling street access is expected for sometime in July. Art elements and lighting will be installed in August. The West End Park 100% design is underway. The funding gap of $1 million is now approximately $790,000. Several grants, totaling just over $900,000, are pending. Samples of trail markers and other art elements were displayed. High quality standards have been required throughout the project. If we are able to close the funding gap by the end of June, requests for West End Park construction bids could be advertised in July. Ribbon cutting for the Esplanade portion is expected in August. Chair Kidd encouraged all PA Forward members to attend the ribbon cutting as this is a project that did not set on the shelf and will be a legacy for PA Forward. Terry Weed asked about traffic lane widths. Lanes are the same width as other areas in the downtown including the First and Front Street corridors. Design work entailed modeling to ensure accommodation of large trucks coming and going to the Black Ball ferry terminal. Narrowing of street lane width ensures the pedestrian friendly environments we are seeking to coincide with the Esplanade improvements. Port Angeles Forward Committee Meeting Minutes for June 13, 2013 Discussion continued regarding the economic development stimulant, improvement to the international entry, Black Ball Ferry's initiative to improve their terminal both functionally and esthetically, and the incorporation of Native American elements planned for the West end park. Bicycle Tourism /Regional Bicycle Interest Group — Discussion George Bergner reported the subcommittee met on June 3. Bergner shared a variety of bicycle tourism and event statistics from across the country. A group from the Port Angeles Business Association (PABA) went to Victoria a few years ago. Another group is planning to go to Victoria again and talk with groups about having a Bike Crawl event in Port Angeles possibly in October. Bergner further reported Port Angeles Likes Bikes is up and running and will feature a Facebook page later this month. Website is under construction and fundraising is going well. Other subcommittees are being formed. Performance measures will be embedded to gauge results. Think / Choose /Buy Local Campaign Mike Edwards reported on the customer service training class held at Peninsula College. About 100 were invited, ads were put in the Peninsula Daily News, and resulted with 12 business participating. He followed up by asking those attending to encourage or recruit other businesses. However, this generated only one additional business which was already participating. Edwards stated he has decided to withdraw from leadership role for Choose -Local as there is not the response or ongoing interest from the business community. He believes a fresh perspective is needed and has other projects needing his time and energy. Edwards will meet with Nathan West to see if Choose - Local could fold in to another effort, or dissolve, or other possible next steps. West commended Edwards for his efforts and how Choose -Local has been one of the most positively received programs. West noted how Edwards has done everything possible to keep the campaign going and is very appreciative of Edwards' time, work and commitment. Chair Kidd noted how familiar the Choose -Local has become within the community and appreciated Edwards' efforts. Halberg asked for Edwards' opinion on why Choose -Local has not taken off as it should or could have. Edwards said the campaign should be moved from City funding and be a method for businesses to support, fund and lead. West responded City will do as much as possible to keep the Choose - Local effort going. Edwards noted the subcommittee met all initial goals, and the time has come for the next steps to be determined and furthered. McKeen noted how crucial local businesses involvement is to the success and continuation of the program and the importance of businesses being open on weekends. Cruise Ships Downie reported there may be an article soon in the Peninsula Daily News regarding results and success of the first five cruise ship visits. He did not have specific retail statistics but it is estimated the ships' 320 total passengers generated approximately $25,000 locally. More visits are planned for September and October. The Cruise line is very pleased with Port Angeles and commented how Port Angeles had provided the best entertainment packages with the Port Angeles High School musicians being the most outstanding. The Cruise Line is very pleased with the reception they received in Port Angeles. Downie is confident they will return with another cruise schedule in 2014. PA FORWARD COMMITTEE MEETING MINUTES - JUNE 2013 Page 2 of 3 M -2 Port Angeles Forward Committee Meeting Minutes for June 13, 2013 Chair Kidd noted July 1 is Canada Day and she will be leading a delegation over to in the celebration and invited PA Forward members to join. Mike Chapman congratulated Terry Weed on a successful career as the General Transit System, wished him a successful retirement and thanked him for his service for serving on PA Forward. Economic Development /Downtown Port Angeles /Sub - Committee Reports None 2013 Topics for Discussion on Future Agendas - None None Member Reports — New Business None Adjournment Chair Kidd adjourned the meeting at 8:35 a.m. Victoria to participate Manager for Clallam to the community and Next Meeting Date Next regular meeting date — July 11, 2013, at 7:30 a.m. in the Pittis Conference Room. Approved as presented on July 11, 2013. Cherie Kidd, Chair Teresa Pierce PA FORWARD COMMITTEE MEETING MINUTES - JUNE 2013 Page 3 of 3 M -3 CITY OF u_ ' poRT NGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: JULY 16, 2013 TO: CITY COUNCIL FROM BRIAN S. SMITH, DEPUTY CHIEF OF POLICE SUBJECT: POLICE DEPARTMENT 2013 MID -YEAR REPORT We are pleased to announce that our 2013 mid -year report is now available online via http:// www. cityofpa .us /policeAnnualRpt.htm #AR to view. Publication of this report is part of our continued effort to inform our community and stakeholders about both our challenges and our accomplishments during the first half of 2013. The "4/11" patrol schedule has shown positive impacts in terms of overtime reduction, efficiency, and improvements in the quality of life for our officers. We are very proud of our new K -9 team (Officer Lucas Degand and Bogey) and of our recently retired K -9 team (Officer Al Brusseau and Kilo). The Police Department and our partner agencies on the Olympic Peninsula are ever challenged by the impacts of drug addiction. This can be seen both in the increases in drug overdoses and the continued impacts of residential and commercial burglaries. However, OPNET, our Detective Division, and our Patrol Division continually obtain major case success, which can be seen in arrests and convictions of felony and career offenders (much of which is described in our mid -year report). Our Downtown and School Resource Officer programs have yielded considerable value for the community. The Port Angeles Downtown shows steady improvement, thanks to efforts led by Officer Dallas Maynard. Also, the Department was well positioned to deal with the aftermath of the tragic school shootings in Newtown Connecticut. Officer Erik Smith spent considerable time in the last six months collaborating with all area schools and allied agencies as we work toward preserving and improving the safety of students and school staff. Records and PenCom staff continue to provide excellent service as they manage daily challenges of increasing workload and staffing shortages while deploying evolving technology and improved practices in their workplace. Area law enforcement is continually refining "mobile data" (which means in car computers and their use). Also, we have some new technology in the recently deployed and grant funded VHF/UHF portable radios. These efforts have improved communications, interoperability, and the speed of unit -to -unit communications. Officers who are outside their police vehicles can (for the first time) talk via radio directly to Fire Department, Washington State Patrol, and our federal partners as these new radios bridge the UHFNHF "wall ". Our wireless mesh network continues to provide much higher bandwidth (which means faster and higher capacity connectivity). We look forward to the completion of the waterfront camera project and its capacity to expand our proactive patrol efforts. In late July, we expect to have all the patrol units operating with "SECTOR" (which is electronic citations and accident reports). We hope you find this report informative and share our satisfaction in the many accomplishments of the Port Angeles Police Department. We continue to aspire to be the best police department in the world and to be recognized as a model organization. We want to hear from you regarding how we are doing and how we can better serve our community. M -4 - " CITY OF PORT ANGELES '2A; PUBLIC WORKS & UTILITIES DEPARTMENT t4 264 QuARTER Rki,ottr 2O13 t".„ ;440`:" WATER DEMAND 8 7 4 3 2 . , '"!1' DAILY WATER 44LAST YEAR TO DATE (MG) 2 14 THIS YEAR TO DATE (MG) 2 17* 0 2012 02013 , _ _ MONTH (FT) YR. 65,218 SEWER SYSTEM JETTED 1,076 STORM DRAINS JETTED 0 0 SYSTEM TV INSPECTED 0 2,213 • 02012 02013 -10 Year Average 711.7 • 4i. RAINFALL DATA (inches) „ 4-10 YR AVG TOTAL TO DATE 11.07 :I-, THIS YR TO DATE 2 ' ■,; M - 5 • 01 AVERAGE',ELECTRICALUSe, LAST YEAR TO DATE (M Kw 63.8233 THIS YEAR TO DATE (M KwI 80 70 60 TEMPERATURE 10 0 JAN FEB MAR APR MAT 02012 JUN JUL AUG •2013 - 10 Year Average SEP OCT NOV DEC Recycle Drop Box Tons 2nd Quarter 2013 REGIONAL TRANSFER STATION DISPOSAL] 250 2003 2010 2011 2012 2013 Curbside Tons 2nd Quarter 2013 —Regional Blue Mtn •eellegoonal —Ole Mountain , • i t , —Vardwaste Garbage ■•Ilecycle ..::.,,„ , ■4arbage P'1,''',:'-'" 1 • • 280 2010 2011 2013 2013 M - 6 PUBLIC WORKS & UTILITIES DEPARTMENT QUARTERLY REPORT Responded to 17 customer service requests ' Repaired 17 water service leaks Repaired 8 water main breaks, Assisted contracters as needed Replaced 9 water meters, Performed 195 utility locates Performed required Deptartment of Health testing Repaired or replaced 1 fire hydrant ' Fire hydrant / water main flushing - 1,401,450 gallons • Water loss due to leaks - 561,000 gallons 4STEVT1 ATERaCO,1,,LECTIONt ='!- Unplugged 8 non -city sewer lines and 0 city lines, 1/4 yards to Decant facility Assisted Light Operations crews with 2 pole installations Set up sound equipment for Brown & Caldwell at Pump Station 4 ' Repaired CSO at Francis St, Assisted Wengler Surveying at Pump Station 4 /CSO £' Repaired sewer at 3/4 alley Pine to Valley, Removed some grit for the WWTP * • OLID_;_WAST,E' Annual permits submitted to Clallam County and Department of Ecology Attended Joint Solid Waste Advisory Board meeting, Bids for container purchase Attended Public Works and Utilities quarterly safety training Updating Clallam Cty Comprehensive Solid Waste Management Plan Attended Waste Connections quarterly meeting and PW & U Safety meeting 1204 Cubic yards of compost sold during second quarter 2013 Conducted post - closure monthly inspections at the Landfill, Compost testing STREETS: Assisted Street crew with the Jet Truck, Assisted WWTP crew at decant site Replaced the floor in the decant box to HDPE, Public Works Week at Franklin Assisted Stormwater crew at City Center Trailer Park with TV Van Ran generator at Pump Station 4 for power outage to remove old KONP tower ASTEWATER TREATMENT NPDES monthly reports and pretreatment results submitted to Ecology Worked with local dischargers on pretreatment issues Performed process control on secondary treatment system Completed monthly 0 & M on leachate collection and treatment systems Conducted CSO inspections in compliance with Pollution Prevention Plan Assisted in isolating east and west trickling filters and restoring them to normal operation in replacement of new flow distributers Performed annual pumping and inspection of stormwater retention tank Performed biweekly downloads of ISCO flow meters, Attended PNCWA meetings Collected groundwater well samples at the PA Landfill a,< EOUIF?MENT SERVICES>..:.1g Received and prepared for service new Street Division service truck Received chassis for new Light Operations medium duty dump truck Received and prepared for service new Parks Dept 1 ton flat bed truck Used 11,817 gallons of diesel fuel citywide and 14,963 gallons of unleaded Fabricated and installed new mower head to excavator 1088 Total mechanic hours billed for 4/1/13 to 6/30/13 Completed 388 job orders, Cost of parts used was $51,248 26 Tore down and repaired leaking transmission seal on Parks Dept tractor ::. Repaired 5 street lights Performed 24 service connections Performed 447 electrical inspections Completed 195 utility locates Large projects this quarter included 7/8 alley between Francis and Washington Streets reconfiguration project Completion of Washington Substation Replacement Project Pruned trees for sweeper access along curbs and in alleys throughout the City Completed thermoplastic lane marking installation and maintenance citywide Miscjetting /repair /tracing of stormlines in known problem areas or by request Constructed 250 feet of stormwater ditch on Laurel Street above Viewcrest Street Quarterly Corp Yard SWPPP inspection, Misc catch basin repairs Repaired sinkhole at 7th and Chase Streets, Patched potholes citywide Cut brush that impedes visibility of signs throughout the City Citywide- mowed/ graded /grave£ed /ground /educted /swept/applied herbicide Performed stormwater sampling and tracing at various locations as requested Continued street name sign changeout, Trip and fall repair due to notifications Provided asphalt and concrete repairs for Water, Solid Waste, & Light Ops Divisions Street sweeping citywide - including on the Waterfront Trail Replaced stormwater manhole lids on First Street between Valley and Oak Streets General sign, building, and key maintenance, and curb painting - citywide Dead animal control citywide, Adopt a Highway and illegal dump trash pick up Assisted Engineering with C Street Extension LID improvements Installed ADA ramps on all four corners of 7th & Lincoln and repaved crosswalks on 70* Supported engineering with perc testing for 4th & H Street stormwater improvements Responded to illicit discharge detection and elimination (IDDE) events ENGINEERING :" • FEMA Projects (Tumwater St retaining wall, Ediz Hook rip -rap) / design Biennial Water Line Replacement/design, Eclipse Industrial Park Second Sourcelconstr CSO Phase 1 Project / construction, CSO Monitoring / ongoing Wastewater Treatment Plant Headworks Screen Replacement / construction Industrial Wastewater Plant outfall repair / design 4th Street Stormwater Improvements / design, CSO Phase 2 / design Pole Replacements /construction, Francis St Stormwater Outfall Repair /design & permit Sewer Trestle at 8th and Francis Streets Repair / Bids accepted A St Substation Transformer / design, WWTP Facilities Engineering Report / study Morse Creek Hydro SCADA Improvements / final testing on hold pending generator rer Landfill Drainage Repair / close out, Advanced Metering Infrastructure (AMI) / construct 2012 Street Paving and C Street Extension Stormwater Improvements / construction E Street Reservoir Cover / design, City Hall HVAC Renovation / design Septage Receiving Station / preliminary design, Pump Station 3 / preliminary design Wastewater SCADA System Replacement / design Biennial Sewer Line Replacement and I and I Reduction / design Lauridsen Bridge Replacement / design, Landfill Cell Stabilization / design • I.2ORTINGELES WASHINGTON, U.S A. CITY COUNCIL MEMO DATE: JULY 16, 2013 TO: CITY COUNCIL FROM: DAN MCKEEN, CITY MANAGER SUBJECT: CAPACITY PROVISIONING INC. / NOTICE TO SELL Summary: Capacity Provisioning, Inc., (CPI) provides computer network connections and equipment to the City under a long -term contract. The current owners of CPI have announced they intend to sell the company. The contract gives the City a first right of refusal. In view of this announcement, City staff will assemble information Council will need to decide how to best proceed in response to the announced sale. Recommendation: Information only. No Council action required at this time. Background / Analysis: In 2002, Capacity Provisioning, Inc., (CPI) entered into a seven -year contract to provide fiber optic computer network connections and equipment to the City. The contract expired in 2009 and was extended for one year to allow ample time to conduct a competitive process to select the service provider for the next seven -year period. (Seven years is considered "one generation" in computer evolution.) At the conclusion of the competitive selection process, CPI was selected to provide the fiber optic network services and a second seven -year contract was signed in 2010. It will expire September 6, 2017. Since 2002, the City — like most governments, businesses, and even families — has significantly increased the use of computers and networking. Consequently, the services the City purchases from CPI have become more and more integrated into the day -to -day operations of the City. This week, the owners of CPI notified the City they intend to sell the company and have contacted prospective buyers. The 2010 contract gives the City a first right of refusal. In order for Council to decide how to best respond or proceed, City staff will provide more information and details at an upcoming City Council meeting.