HomeMy WebLinkAboutAgenda Packet 07/17/2012AGENDA ITEM
First
Page'
RECOMMENDATION
Note The Mayor may determine the order of business for a particular City Council meeting The agenda should be arranged to best
serve the needs and/or convenience of the Council and the public The items of business for regular Council meetings may include the
following
A. CALL TO ORDER SPECIAL MEETING AT 5:00 p.m. for the purpose of an Executive Session under the authority of
RCW 42.30110(1)(g) to evaluate the qualifications of an applicant for public employment, RCW 42 30110(1)(d) to review the
negotiations on the performance ofpubhcly bid contracts, and RCW 42 30110(1)(i) to discuss potential litigation with legal counsel
CALL TO ORDER REGULAR MEETING AT 6:00 p.m.
B. ROLL CALL
PLEDGE OF ALLEGIANCE
CEREMONIAL MATTERS, PROCLAMATIONS
EMPLOYEE RECOGNITIONS
1. Retirement Port Angeles Fine Arts Center Director Jake Seniuk
2. Retirement PenCom Dispatcher Cindy Johnson
1. Present Proclamation
2. Presentation
lk PUBLIC COMMENT
D. ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember
E. CONSENT AGENDA
1. City Council Meeting Minutes for. May 15, 22, June 5, 19, 26,
July 3, 10, 2012.
2. Expenditure Approval List: 6/23/12 to 7/6/12 for $2,108,954.05
3. City of Redmond Interlocal Joint Purchasing Agreement
4. Electric Utility 2012 Resource Plan Set Public Hearing
5. Public Safety Advisory Committee Appointments
6. Wireless Mobile Data System Acquisition Integration Agreement
Amendment No. 1
7. Vacate Easement, Amend Easement, and Relocate Propane Tank
E -1
E -33
E -51
E -56
E -58
E -60
E -64
1. Accept Consent Agenda
F. QUASI JUDICIAL MATTERS REQUIRING
PUBLIC HEARINGS (6:30 P.M., or soon thereafter)
G. PUBLIC HEARINGS OTHER
(6:30 P.M. or soon thereafter)
1 Proposed Utility Discount Ordinance Amendments
G -1
1. 2 Reading; Close Public Hearing;
Consider Ordinance
H. ORDINANCES NOT REQUIRING PUBLIC HEARING
1. Procedure to Surplus Equipment Amendment
2. Public Records Amendment City Records Manager
1
H -1
H -6
1. l st Reading; Continue to August 7, 2012.
2. 2 Reading; Adopt
July 17, 2012
PORT
W A S H I N G T O N U 5. A,
AGENDA
CITY COUNCIL MEETING
321 East 5 Street
JULY 17, 2012
SPECIAL MEETING 5:00 p.m.
REGULAR MEETING 6:00 p.m.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
Port Angeles City Council Meeting
Page 1
4, 7 7 '',I.
,Fi
r:-‘%;t0 lrorato,40 •k
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements In addition, the City Council may set a public hearing in
order to receive public input prior to making decisions, which impact the citizens Certain matters may be controversial, and the City
Council may choose to seek public opinion through the public hearing process
July 17, 2012
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
Port Angeles City Council Meeting
Page 2
W A S H I N G T O N U 5 A
DATE OF MEETING: July 17, 2012
You are encouraged to sign below if:
G: \Group \Clerk\Forms \Council Attendance Roster.doc
PUBLIC INTEREST SIGN -UP SHEET
CITY COUNCIL REGULAR MEETING
LOCATION: City Council Chambers
1. You are here to listen to the City Council discussion on a particular agenda item;
2. You want to speak during the Public Comment period of the agenda.
If several members of the public are interested in a particular agenda item, the Mayor may move
that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided
to organize the Public Comment period.
During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council
about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the
"Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with
the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so
that testimony is heard in the most logical groupings.
To allow time for the Council to complete its legislative agenda, comments should be limited to no more
than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the
Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may
allow time, limited to five minutes, for response from City Council members and /or City staff. No speaker
may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a
particular issue, the Mayor may limit the total amount of time dedicated to that single issue.
Written comments may be submitted into the record of a Council meeting by presenting the written
document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each
Council Member, but the document will not be read aloud; or a document may be distributed to the City
Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council.
1)4 w. 15f. PA
1e arl
/i r i iu.e, arp...e''
/aq w lr sY
130Au)514
IPADA
r��rt w Ai th e-PacE,
N
CI
Y/N
Y/N
9.38.110 Parking prohibited within ten (10) feet of mailboxes Penalty.
A. No motor vehicle shall be parked within ten (10) feet of a clearly visible,
residential mailbox which is located directly adjacent to curbside or on a public
right -of -way between the hours of 8:00 a.m. and 6:00 p.m., except Sundays and
holidays.
B. Any violation of this section shall be an infraction and punishable by a
monetary penalty of fifty dollars ($50). Vehicles parked in violation of this section
are subject to impoundment as provided by law.
(Ord. No. 2658; Ord. No. 3189, 1, 10 -4 -94; Ord. No. 3963, 3, 6- 15 -10; Ord.
No. 3974, 1, 9- 21 -10. Formerly Code 1986, 10.06.07)
Note Formerly 9.38.120.
CALL TO ORDER
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PUBLIC COMMENT:
OTHER
CONSIDERATIONS:
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS:
CONSENT AGENDA:
Resolution No. 07 -12
CITY COUNCIL MEETING
Port Angeles, Washington
May 15, 2012
Deputy Mayor Collins called the regular meeting of the Port Angeles City Council
to order at 6:00 p.m.
Members Present Deputy Mayor Collins, Councilmembers Bruch, Di Guilio,
Downie, and Mania.
Members Absent Mayor Kidd and Councilmember Nelson.
Staff Present
Interim Manager McKeen, Attorney Bloor, Clerk Hurd, G.
Cutler, K. Dubuc, T. Gallagher, K. Dubuc, N. West, L.
Kheriaty, T. Pierce, E. Klimek, D Bellamente, and C.
Delikat.
It was moved by Mania and seconded by Downie to:
Excuse Mayor Kidd and Councilmember Nelson from the City Council meeting.
Motion carried 5 -0.
Deputy Mayor Collins led the Pledge of Allegiance to the Flag.
Darren Chapman encouraged Council to stop the sale of certain Chinese herbs and
spices sold in local stores and spoke in opposition to fluoridating the City's water.
Nella Lee, 207 W. l4` St., asked Council to revise the tone of the late utility
payment notice letter from the customer service department.
1. National Park Service Presentation on Sediment Transport
Public Works and Utilities Director Cutler introduced Tim Randle from the Bureau
of Reclamation, Sedimentation and River Hydraulics Group, Technical Service
Center. Mr. Randle conducted a PowerPoint presentation regarding the Elwha River
Restoration Sediment Management Plan and the status of the Elwha Dam Removal
Project. Council discussion followed.
None.
At the request of Councilmember Bruch, Deputy Mayor Collins moved Consent
Agenda item, Cable Restoration Phase IV Contract, Project CL01 -2011, to Other
Considerations.
It was moved by Di Guilio and seconded by Mania to approve the Consent
Agenda to include:
1. City Council Minutes for February 14; April 3, 10, 13, 17 and 24; and May
1, 2012
2. Expenditure Approval List: 4/21/12 to 5/4/12 for $3,869,770.87
3. Firearms Simulator US General Services Administration Purchase
1
E -1
CITY COUNCIL MEETING
May 15, 2012
CONSENT AGENDA: 4. Material Purchase: Shane Park Playground Tiles PK -12 -016
(Cont'd) 5. Stormwater Engineering Services Professional Agreement Amendment
No. 1
Resolution No. 07 -12 6. Resolution No. 07 -12, Setting Public Hearing on 2012 -2018
Transportation Improvement (TIP) Capital Facilities Plan (CFP)
7. Equipment Purchase: Digger Derrick Truck Federal Excise Tax
Council discussion followed. Motion carried 5 -0.
ORDINANCES NOT 1. Perpetual Easement With Clallam County for Water Transmission Main
REQUIRING PUBLIC Replacement Project
HEARINGS:
Director Cutler provided a brief description regarding the project stating the City
needed the perpetual easement to install, operate, and maintain a 20 -inch diameter
water transmission main across the Clallam County Maintenance Yard. Council
discussion followed.
Deputy Mayor Collins conducted a first reading of the Ordinances by title, entitled,
2
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending
Ordinance No. 1927 relating to vacating portions of "D" Street, alley in
Block 454, and 19 Street, Townsite of Port Angeles, at the Clallam
County garage.
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending
Ordinance No. 1975, as amended, vacating a portion of 18/19 alley and a
portion of Nineteenth Street.
Deputy Mayor Collins asked staff about a discrepancy regarding the ordinance
numbers listed in the Council packet. Deputy Mayor continued the agenda item to
the next regularly scheduled Council meeting to allow time for staff to resolve the
discrepancy.
RESOLUTIONS NOT 1. Greenhouse Gas Reduction Policy
REQUIRING PUBLIC
HEARINGS: Director Cutler introduced a resolution to adopt a Greenhouse Gas Reduction
Policy. He stated the policy was a requirement of the Public Works Trust Fund
Loan application for the Combined Sewer Overflow project. He also introduced a
shorter version of the resolution, stating both would be acceptable to the Public
Works Trust Fund Board.
Interim Manager McKeen discussed the reasons for the two versions of the
resolution, including concerns raised by Mayor Kidd regarding unintended
consequences for local businesses. Council discussion followed.
Break: Deputy Mayor Kidd recessed the meeting for a break at 6:57 p.m. The meeting
reconvened at 7:10 p.m.
E -2
RESOLUTIONS NOT
REQUIRING PUBLIC
HEARINGS:
(Cont'd)
OTHER
CONSIDERATIONS:
Resolution 08 -12
Interim Manager McKeen stated Council now had both versions of the proposed
resolution. Council discussion followed.
It was moved by Di Guilio and seconded by Mania to:
CITY COUNCIL MEETING
May 15, 2012
Table the resolution to the City Council Work Session on May 22, 2012. Council
discussion followed.
Motion carried 5 -0.
2. FEMA Lawsuit Update
Attorney Bloor provided Council with an update on the FEMA Lawsuit, explaining
the Court had denied the preliminary injunction filed by the National Wildlife
Federation. He stated this action marks the point in the progress of the lawsuit at
which the Council requested an update on the issue and analysis as to whether the
City should continue with the coalition of cities. He recommended the City
discontinue its involvement in the lawsuit because the outcomes are unpredictable
and the City accomplished what it set out to at the beginning of the issue. He also
stated staff plans to revise the City code in the future to make it clear that the City
has the authority to require habitat assessment. Council discussion followed.
3. City Manager Recruitment Profile
Interim Manager McKeen provided a brief description regarding the contract with
Prothman for the recruitment for a new City Manager and the overall recruitment
process. He informed Council clerical errors had been corrected on the recruitment
flyer before Council for their review. Council discussion followed.
It was moved by Mania and seconded by Downie to:
Continue discussion on the agenda item at the May 22, 2012, City Council Work
Session.
Motion carried 5 -0.
4. Award Cable Restoration Phase IV Contract, Project CL01 -2011
Councilmember Bruch inquired about the bidding process and Director Cutler
provided a brief explanation. Council discussion followed.
It was moved by Di Guilio and seconded by Downie to:
Approve a Resolution declaring an exception to normal bidding requirements, and
authorize the City Manager to sign a contract with Utilx Inc., for Project CL01-
2011, in the amount of $84,397.32, including tax, and make minor modifications as
necessary.
Deputy Mayor Collins read the Resolution by title, entitled,
3
E -3
CITY COUNCIL MEETING
May 15, 2012
OTHER
CONSIDERATIONS:
(Cont'd)
Resolution 08 -12
CITY COUNCIL
REPORTS:
INFORMATION:
ADJOURNMENT:
RESOLUTION NO. 08 -12
A RESOLUTION of the City Council of the City of Port Angeles, Washington,
declaring an exception to normal bidding requirements according to RCW
39.04.280 and accepting the lowest bid from the two qualified bidders in
Washington State.
Council discussion followed.
Councilmember Downie called for the question. Motion carried 5 -0.
Councilmember Mania spoke regarding the Esprit Festival, the Lincoln Park Plan
and Fine Arts Center Council meeting.
Councilmember Bruch spoke regarding the budgeting request for full funding for
the Fine Arts Center Director position.
Deputy Mayor Collins requested another meeting of the Sustainability Committee
be scheduled by staff.
Councilmember Di Guilio spoke regarding ORCAA and their plans to attend the
June Farmer's Market, at the City Council table, and help answer questions about
biomass.
No other reports were given.
Interim Manager McKeen spoke regarding the reports in the packet and the
upcoming public hearing process on the Shoreline Master Program.
Deputy Mayor Collins adjourned the meeting at 7:51 p.m.
Brad Collins, Deputy Mayor Janessa Hurd, City Clerk
4
E -4
CALL TO ORDER
SPECIAL MEETING:
ROLL CALL:
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
May 22, 2012
Deputy Mayor Collins called the special meeting of the Port Angeles City Council
to order at 5.00 p.m.
Members Present Deputy Mayor Collins, Councilmembers Bruch [via
speakerphone], Di Guilio, Downie, Mania, and Nelson.
Members Absent Mayor Kidd.
Staff Present
Interim Manager McKeen, Attorney Bloor, S. Roberds, G.
Cutler, K. Dubuc, T. Gallagher, N. West, B. Olson, M.
Puntenney, K. Neal, R. Bonine, and J. Boman.
WORK SESSION: 1. City Manager Recruitment
It was moved by Mania and seconded by Downie to:
Excuse Mayor Kidd from the May 22, 2012, Special City Council meeting.
Motion carried 6 -0.
PLEDGE OF Councilmember Mania led the Pledge of Allegiance to the Flag.
ALLEGIANCE:
Human Resources Manager Coons introduced Greg Prothman, from Prothman and
Associates, the firm hired to recruit a permanent City Manager. He noted the City
Manager profile was complete except for a salary range, which Council needed to
decide on tonight. Council discussion followed
It was moved by Downie and seconded by Di Guilio to:
Set the City Manager salary range for the recruitment flyer between $130,000 and
$145,000.
Motion carried 4 -2, with Bruch and Mania voting in opposition.
Council discussion continued regarding the advertisement coverage area.
Council agreed by consensus to proceed with advertisement in the 11 western
states.
2. Washington State Department of Ecology Stormwater (NPDES) Phase 2/
Round 2 Current Standards Low Impact Development
Vince McGowan with the Washington State Department of Ecology Water Quality
Program provided a brief presentation regarding the City's 2007 Municipal
Stormwater Permit.
1
E -5
CITY COUNCIL SPECIAL MEETING
May 22, 2012
WORK SESSION: Community and Economic Development Director West conducted a PowerPoint
(Cont'd) presentation regarding the City's efforts to implement low impact development.
Break:
WORK SESSION:
(Cont'd)
Resolution No. 09 -12
ADJOURNMENT:
Deputy Director of Engineering Puntenney discussed stormwater lessons learned
from other areas of the United States. Council discussion followed.
Deputy Mayor Collins recessed the meeting for a break at 6:50 p.m.
Councilmember Nelson retired from the meeting at 6:50 p.m. The meeting
reconvened at 7:00 p.m.
3. Introduction to Capital Facilities Plan (CFP) Process
Public Works and Utilities Director Cutler introduced the CFP process, providing
an outline and discussing the upcoming timeline.
4. Greenhouse Gas Reduction Policy
Director Cutler provided a brief description of the Greenhouse Gas Reduction
Policy, stating it was needed as part of the Public Works Trust Fund Loan
application. He also addressed the two available versions of the policy for Council
consideration. Council discussion followed.
It was moved by Di Guilio and seconded by Downie to:
Pass Resolution option `B" as read by title, entitled,
RESOLUTION NO. 09 -12
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, adopting a Greenhouse Gas Reduction Policy.
Motion carried 4 -1, with Mania voting in opposition.
Deputy Mayor Collins adjourned the meeting at 7:30 p.m.
Brad Collins, Deputy Mayor Janessa Hurd, City Clerk
2
E -6
CALL TO ORDER- Mayor Kidd called the regular meeting of the Port Angeles City Council to order at
REGULAR MEETING: 6.00 p.m.
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
CEREMONIAL
MATTERS/
PROCLAMATIONS/
EMPLOYEE
RECOGNITIONS:
PUBLIC COMMENT:
CITY COUNCIL MEETING
Port Angeles, Washington
June 5, 2012
Members Present Mayor Kidd, Deputy Mayor Collins, Councilmembers
Bruch, Di Guilio, Downie, Mania, and Nelson.
Members Absent None
Staff Present
Councilmember Downie led the Pledge of Allegiance to the Flag.
None.
Interim Manager McKeen, Attorney Bloor, Deputy Clerk
Pierce, M. Puntenney, K. Dubuc, T. Gallagher, N. West,
and B. Olson.
Andrew Stevenson, 653 Seal Rock Road, of the Peninsula Trails Coalition spoke
regarding the National Parks comments on the Spruce Trail alternative and
requested Council submit comments to the National Park.
Jean Hordyk, 1122 E. 9th Street, spoke in support of former Finance Director
Ziomkowski and commented regarding the City's cash out policy.
Robert Sextro, 573 Kitchen Dick Road, spoke regarding the purpose of the Olympic
Region Clean Air Agency (ORCAA), current standards for particulate matter being
inadequate for maintaining public health, and encouraged the public to contact
ORCAA.
Fowler Stratton, 519 E. Park Avenue, Chair of the Parks, Recreation
Beautification Commission spoke regarding recruitment of the Port Angeles Fine
Arts Center (PAFAC) director, in support of allocating funds for the director
position, and the importance of investing in the community.
Linda Crow, 1212 Melinda Hill Road, spoke in support of investing in the PAFAC
and funding to sustain the PAFAC.
Darlene Schanfald, 901 Metzker Road, Sequim, spoke in favor of funding the
PAFAC immediately for the director's position and maintaining a yearly
investment; and supported funding for the Feiro Marine Life Center.
Dick Pilling, 72 Mt. Pleasant Heights Lane, spoke regarding concerns in finding
money in the City's budget to support the PAFAC
1
E -7
CITY COUNCIL MEETING
June 5, 2012
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS:
CONSENT AGENDA:
BREAK:
QUASI JUDICAL
MATTERS
REQUIRING PUBLIC
HEARINGS
PUBLIC HEARINGS-
OTHER:
None.
It was moved by Downie and seconded by Nelson to approve the Consent
Agenda to include:
1. Expenditure Approval List: 5/5/12 to 5/26/12 for $5,761,570.36.
2. 2012/2013 EnergySmart Grocer Utility Participation Agreement
3. Services Contract: Grounds Keeping Services for Light Operations Substations
and the Wastewater Treatment Plant, PW -12 -022
4. Interlocal Agreement with Makah Tribe Transfer Equipment
5. Final Acceptance of Street Lighting Upgrades, Project CLO5 -2009
6. Joint Request for Proposals: Feiro NOAA City of Port Angeles
7. Bonneville Power Administration Commercial Industrial Demand Response
Grant Amendment No. 1
Motion carried 7 -0.
Mayor Kidd recessed the meeting for a break at 6:27 p.m. The meeting reconvened
at 6:34 p.m.
None.
1. 2012 2018 Capital Facilities Plan (CFP) and Transportation Improvement
Program (TIP) Workshop and Public Hearing
Deputy Director Puntenney gave a presentation using PowerPoint slides regarding
the process for the CFP /TIP. He noted the status of 2012 projects and project
selection criteria, and outlined the top ten projects from several funds. Council
discussion followed.
Mayor Kidd opened the public hearing at 7:29 p.m.
Scott Schaffer, 719 E. 11 Street, spoke regarding the alternate route and Lauridsen
Boulevard Bridge Replacement project and lack of public process to determine the
location of an alternate route.
Kate Carter, 626 E. Lauridsen Boulevard, spoke regarding the alternate route and
agreed with Mr Schaffer's comments. She favored abandoning the short-term
solution for a long -term one.
Paul Gleeson, 424 E. 11` Street, spoke regarding making the downtown more
friendly. He expressed concerns about making Lauridsen Boulevard into a bypass
as it is already a heavily used route. He noted how the downtown is closed at night
and would be a better route for trucks.
Calli Hollis, 628 E. Lauridsen Boulevard, Port Angeles, spoke regarding crosswalks
near Franklin School and concerns regarding large trucks in the area. She
encouraged a lot more planning regarding the issue.
2
E -8
CITY COUNCIL MEETING
June 5, 2012
PUBLIC HEARINGS- Demi Rodriguez, 918 E. Lauridsen Boulevard, spoke regarding paint markings in
OTHER: front of her house near the Lauridsen bridge, the need for informing the public, and
(cont) discussed the routing of recreational vehicles and large vehicles.
Alan Zachwieja, 504 South Race Street, stated he was told in 1986 he could not run
a business in his house, and now trucks go by his home day and night.
Mayor Kidd continued the public hearing to the regularly scheduled City Council
meeting on June 19, 2012.
Interim Manager McKeen noted emails and letters received to date. Council
discussion followed. Community Economic Development Director West
explained how, in approximately 2008, the PA Forward Committee forwarded a
recommendation to Council to include an alternate route in comprehensive plan
amendments and in the Capital Facilities Plan. Director West noted the public
process for amending the comprehensive plan.
Mayor Kidd read the resolution by title, entitled;
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, adopting the Capital Facilities Plan and Transportation
Improvement Program for 2012 2018.
2. Adoption of Draft Shoreline Master Program
Director West introduced Associate Planner Scott Johns who gave a presentation
using PowerPoint slides, outlining the process to update the shoreline Master
program including public outreach, public meetings, multiple drafts, paid
advertising, and the City's website Council discussion followed.
Mayor Kidd opened the public hearing at 8:04 p m.
Darlene Schanfald, of the Olympic Environmental Council, thanked Interim City
Manager McKeen for a third Planning Commission public meeting; noted concerns
for building anything along the shoreline due to weather impacts, federal funding,
and allowing any building in the area.
Mayor Kidd closed the public hearing. The item was continued to the next
regularly scheduled City Council meeting on June 19, 2012. Council discussion
followed.
BREAK: Mayor Kidd adjourned the meeting for a break at 8:12 p.m. The meeting
reconvened at 8:24 p.m.
3
E -9
CITY COUNCIL MEETING
June 5, 2012
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
Ordinance No. 3454
Ordinance No. 3455
Motion carried 7 -0.
RESOLUTIONS NOT
REQUIRING PUBLIC None.
HEARINGS:
OTHER
CONSIDERATIONS:
FINANCE:
1 Perpetual Easement with Clallam County for Water Transmission Main
Replacement Project
Deputy Director Puntenney noted the easement would allow the City to install a
water main at a reduced cost on property owned by the County. The perpetual
easement would remove reversionary clauses.
Mayor Kidd conducted a second reading of the ordinance by title, entitled,
Council discussion followed.
Mayor Kidd conducted a second reading of the ordinance by title, entitled,
ORDINANCE NO. 3455
It was moved by Di Guilio and second by Mania to:
Adopt the Ordinances as read by title.
Council discussion followed.
None.
ORDINANCE NO. 3454
AN ORDINANCE of the City Council of the City of Port Angeles,
Washington, amending Ordinance No. 1927 relating to vacating
portions of "D" Street, alley in Block 454, and 19 Street, Townsite
of Port Angeles, at the Clallam County garage.
AN ORDINANCE of the City Council of the City of Port Angeles,
Washington, amending Ordinance No. 1975, as amended, vacation a
portion of the 18/19 alley and a portion of Nineteenth Street.
1. Port Angeles Fine Arts Center (PAFAC) Funding Request
Interim Manager McKeen provided background regarding the subcommittee
formed to study issues and make recommendations to the full Council. He noted the
dedication of PAFAC members throughout the years.
Interim Manager McKeen recommended Council wait until the City Council's
Work Session on June 26, 2012, so Council would have a complete update on the
status of the 2012 budget and challenges expected for the 2013 Budget. Council
discussion followed.
4
E -10
It was moved by Bruch and seconded by Mania to:
Support the PAFAC director position for the remainder of 2012, and begin the
process of accomplishing the goal of the City permanently funding the Director's
position.
Council discussion followed.
Motion failed 1 -6 with Downie, Nelson, Kidd, Mania, and Di Guilio voting in
opposition.
It was moved by Collins and seconded by Nelson to:
Follow City staff's recommendation for a presentation to be given at the City
Council Work Session on June 26, 2012, regarding funding for the PAFAC.
Councilmember Di Guilio asked for clarification if action would be taken at the
work session on June 26, 2012. Interim Manager McKeen replied action is not
typically taken at work sessions, so any action would be for consideration at the
next regularly scheduled Council meeting on July 3, 2012.
Motion carried 5 -2, with Mania and Bruch voting in opposition.
CITY COUNCIL MEETING
June 5, 2012
Councilmember Nelson reported on attending the municipal court subcommittee
meeting, noted the Port Angeles High School scholarship with over $2 million
awarded, expressed appreciation to the Port Angeles Police Department for their
participation in the Special Olympics torch run; and her participation in the North
Olympic Discovery Marathon.
Councilmember Mania reported on his visit with a City of Victoria Councilmember.
Councilmember Downie reported on the May 30, 2012, luncheon with Victoria
business representatives and spending the day with them around the city. He
encouraged other Council members to participate in the Discovery Trail public
comment period.
Mayor Kidd also reported on the visit with Victoria business representatives; noted
plans to visit Victoria on July 1, 2012. She also noted June 19, 2012, as the 150
anniversary of Port Angeles and events included in the celebration and announced
the City receiving the award for Excellence in Civic Design for the Waterfront
Improvement Project.
Deputy Mayor Collins stated he hoped to resume a regular schedule as soon as he
recovers from surgery.
Councilmember Di Guilio noted hosting Fran McNair, Executive Director, from the
Olympic Region Clean Air Agency (ORCAA) at the Farmers' Market with
requests from the public for more air monitoring stations, comments for more curb
cuts at 8 and Lincoln and at 5 Peabody for ADA access. Concerns have been
forwarded to the City Manager for follow -up.
No other reports were given.
5
E -11
CITY COUNCIL MEETING
June 5, 2012
INFORMATION:
EXECUTIVE SESSION: None.
Interim Manager McKeen noted the reports in the packet and specifically how the
2012 Work Plan organizes the current major projects with the City Council's goals.
Council noted their appreciation for the well -done report.
Councilmember Mania noted for the record the many positive comments received
regarding the performance of Interim Manager McKeen. Remainder of Council
noted their agreement.
ADJOURNMENT: Mayor Kidd adjourned the meeting at 9:16 p.m.
Cherie Kidd, Mayor Teresa Pierce, Deputy City Clerk
6
E -12
CALL TO ORDER
SPECIAL MEETING:
ROLL CALL:
EXECUTIVE /CLOSED
SESSION:
RETURN TO OPEN
SESSION:
ADJOURNMENT:
CALL TO ORDER
REGULAR MEETING:
ROLL CALL:
CITY COUNCIL MEETING
Port Angeles, Washington
June 19, 2012
Mayor Kidd called the special meeting of the Port Angeles City Council to order at
4:30 p.m.
Members Present Mayor Kidd, Deputy Mayor Collins, Councilmembers
Di Guilio, Downie, Mania, and Nelson.
Members Absent Councilmember Bruch.
Staff Present
Interim Manager McKeen, Attorney Bloor, Deputy Clerk
Pierce, G. Cutler, N. West, and Human Resources
Manager B. Coons
It was moved by Councilmember Mania and seconded by Deputy Mayor
Collins to:
Excuse Councilmember Bruch.
Motion carried 6 -0.
Based upon input from Attorney Bloor, Mayor Kidd announced the need for an
Executive Session under the authority of RCW 42.30.110(1)(i), for the purpose of
discussing potential litigation with legal counsel; and a Closed Session under the
authority of RCW 42.30.140((4)(b), for the purpose of planning, or adopting the
strategy or position to be taken by the City during the course of collective
bargaining, for approximately 80 minutes. The Executive /Closed Session convened
at 4:33 p.m.
The Executive /Closed Session concluded at 5:50 p.m. No action was taken.
Mayor Kidd adjourned the special meeting at 5:51 p.m.
Mayor Kidd called the regular meeting of the Port Angeles City Council to order at
6:00 p.m.
Members Present Mayor Kidd, Deputy Mayor Collins, Councilmembers Di
Guilio, Downie, Mania, and Nelson.
Members Absent Councilmember Bruch.
Staff Present Interim Manager McKeen, Attorney Bloor, Deputy Clerk
Pierce, G. Cutler, K. Dubuc, T. Gallagher, K. Dubuc, N.
West, B. Olson.
PLEDGE OF Mayor Kidd invited Jefferson School Elementary School student Olga Palenga to
ALLEGIANCE: lead the Pledge of Allegiance to the Flag.
1
E -13
CITY COUNCIL MEETING
June 19, 2012
CEREMONIAL 1. Korean War Remembrance Week
MATTERS/
PROCLAMATIONS/ Mayor Kidd presented a proclamation in recognition of "Korean War
EMPLOYEE Remembrance Week" to Jerry Rettella and other Korean War Veterans.
RECOGNITIONS:
PUBLIC COMMENT:
Resolution No. 11 -12
2. Soroptimists' "Pink Up Port Angeles" Week
Mayor Kidd presented a proclamation in recognition of "Pink Up Port Angeles"
Week to Linda Debord.
Mayor Kidd also noted today being the 150 Anniversary of Port Angeles.
Rose Marshall, 162 S. Baar Road, spoke regarding concerns with air pollution and
requested the City make a formal request to the Olympic Region Clean Air Agency
(ORCAA) to place air quality control monitors in the downtown area.
Robert Sextro, 573 Kitchen -Dick Road, Sequim, spoke in support of ORCAA
placing an air quality control monitor east of Port Angeles.
Harold Vadset, 503 Roberson Road, Sequim, spoke in favor of an air monitor being
located in Port Angeles; and spoke on the status of testing of other biomass
facilities.
Virginia Vadset, 503 Roberson Road, Sequim, spoke regarding the effects of diesel
exhaust fumes.
Olga Palenga, 2215 S. Chase Street, spoke regarding a recent field trip her Jefferson
Elementary School class took to the Peabody Creek area, the amount of debris and
pollution they found and spoke in support of keeping the area clean.
Thomas Jay, 413 E. Lauridsen Boulevard, spoke regarding concerns of rerouting
the trucks onto Lauridsen Boulevard.
Dami Rodriguez, 918 E. Lauridsen Boulevard, spoke regarding the number of
traffic accidents on Race Street; an accident she was involved in on Race Street;
and concerns regarding plans in the Capital Facilities Plan to reroute truck traffic
onto Race Street.
PUBLIC HEARINGS- 1. 2012 -2018 Capital Facilities Plan (CFP) and Transportation Improvement
OTHER: Program (TIP) Resolution
Public Works Utilities Department Director Cutler provided a brief presentation
regarding the CFP. He discussed the Lauridsen Boulevard Bridge, intersection of
Laurel, Lincoln and Lauridsen, and Laurel Street Stairs. Council discussion
followed.
Interim Manager McKeen noted an email from Alan Turner received late this
afternoon to be included in the public hearing.
Mayor Kidd opened the public hearing at 6:52 p.m.
2 E -14
PUBLIC HEARINGS
OTHER:
(cont)
Resolution No. 11 -12
BREAK:
ITEMS TO BE PLACED
ON THIS OR FUTURE
AGENDAS:
CONSENT AGENDA:
CITY COUNCIL MEETING
June 19, 2012
Norma Turner, 3928 Mt. Angeles Road, spoke regarding air monitoring equipment
installation; clean up of Laurel Street Stairs; bluff at the Landfill; alternate route;
extra truck traffic expected for the biomass project; importance of acknowledging
the other side and encouraged Council to value questions from the community.
Kimberly Kalfas, 162 S. Barr Road, spoke regarding the condition of the Laurel
Street Stairs, the biomass plant, the Port's economic development plans, and
encouraged Council to look at the bigger picture.
Barbara Santee, 415 Vashon, spoke regarding the intersection of Laurel, Lauridsen
and Lincoln and concerns if this intersection is redesigned it will only attract large
trucks.
Mayor Kidd closed the public hearing at 7:03 p.m. Mayor Kidd read the Resolution
by title, entitled,
RESOLUTION NO. 11 -12
A RESOLUTION of the City Council of the City of Port Angeles, Washington,
adopting the Capital Facilities Plan and Transportation Improvement
Program for 2012 -2018.
Council discussion followed.
It was moved by Downie and seconded by Di Guilio to:
Pass the Resolution as read by title.
Council discussion followed.
Motion carried 6 -0.
Mayor Kidd adjourned the meeting for a break at 7:26 p.m. The meeting
reconvened at 7:37 p.m.
Councilmember Mania requested for a future agenda to include a formal request to
ORCAA for an air monitoring station be installed in eastern Port Angeles.
Consensus of Council agreed.
Councilmember Mania requested the Professional Services Agreement Integral
Consulting be pulled from the Consent Agenda. Item moved to Other
Considerations.
It was moved by Downie and seconded by Mania to approve the Consent
Agenda as amended to include:
1. City Council Minutes May 8, 2012
2. Expenditure Approval List: 5/26/12 to 6/8/12 for $1,295,980.60
3. Utility Discount Ordinance Amendments Set Public Hearing
4. Sewer Trestle Repair at Francis 8 St., Project W W05 -2006 On -Call
Structural /Civil Engineering Professional Services Agreement Amendment
No. 2
5. Award Aerial Mapping, Project GG01 -2011
6. West End Park Olympic Lodge Easement
Motion carried 6 -0.
3
E -15
CITY COUNCIL MEETING
June 19, 2012
RESOLUTIONS NOT 1. Landfill Bluff Stabilization Phase I, Project SW02 -2012
REQUIRING PUBLIC
HEARINGS: Public Works Utilities Department Deputy Director Puntenney introduced Tom
Bourque and Mike Spillane of Herrera, Inc., Consulting who participated via
Resolution No. 12 -12 conference call. Using PowerPoint slides Deputy Director Puntenney showed the
location of the reventment wall. Council discussion followed.
Resolution No. 13 -12
It was moved by Di Guilio and seconded by Downie to:
Approve and authorize the City Manager to sign a Task Order for the 2011 On -Call
Landfill Cell Stabilization Professional Services Agreement with Herrera in an
amount not to exceed $300,000, which will increase the contract amount to
$396,650, and to make minor modifications to the agreement, if necessary; and
approve amending the 2012 Budget for an additional expenditure of $300,000 from
the Landfill Post Closure Fund for project SW02 -2012 and pass resolution
declaring the intent to reimburse the City Solid Waste Transfer Station/Landfill
Fund for post closure landfill stabilization costs at the City landfill.
Mayor Kidd read the Resolution by title, entitled,
RESOLUTION NO. 12 -12
A RESOLUTION of the City Council of the City of Port Angeles, Clallam
County, Washington, declaring the intent to reimburse the City Solid
Waste Transfer Station /Landfill Fund for post- closure landfill
stabilization costs at the City landfill.
Motion carried 5 -1, with Mania voting in opposition.
2. Adopt Draft Shoreline Master Program
Community Economic Development Director West reviewed the process to date.
Council discussion followed.
Mayor Kidd read the Resolution by title, entitled,
RESOLUTION NO. 13 -12
A RESOLUTION of the City Council of the City of Port Angeles, Clallam
County, Washington, accepting the proposed shoreline master program
update and directing its submittal to the Washington State Department of
Ecology.
It was moved by Nelson and seconded by Downie to:
Pass the Resolution as read by title. Deputy Mayor Collins requested to add a
conditional use as buff wall under Urban Conservancy Low Intensity.
The motion was amended by Nelson and by seconded by Downie to:
Pass the Resolution as read by title and amend the Urban Conservancy Low
Intensity to include a conditional use.
Motion carried 6 -0.
4
E -16
OTHER
CONSIDERATIONS:
1. Board of Adjustment Appointments
Director West explained the application process, lack of applicants and requested to
waive interviews and move forward with appointment of the two applicants. A
pending application has been waiting for review by the Board of Adjustment.
Council discussion followed.
Deputy Mayor Collins asked about a potential appearance of fairness because one
of the applicants is a business partner with a staff person's spouse. Council
discussion followed.
It was moved by Di Guilio and seconded by Collins to:
Appoint Craig Johnson and Matthew Randazzo to the Board of Adjustment subject
to any possible conflicts of interest and /or appearness of fairness being resolved to
the satisfaction of the City Attorney.
Motion carried 5 -1, with Mania voting in opposition.
2. Professional Services Agreement Integral Consulting
Attorney Bloor discussed the proposed professional services agreement with
Integral Consulting and staff's need of assistance in evaluating the Harbor
Sediments Study.
Council discussion followed.
It was moved by Collins and seconded by Nelson to:
Ratify the professional service agreement not to exceed $63,000 and authorize the
City Manager to sign the Agreement and make minor modifications.
Mayor Kidd stated this was yet another unfunded mandate from Washington State
Department of Ecology.
Motion carried. 6 -0.
CITY COUNCIL Councilmember Nelson noted Wellness Committee events and encouraged
REPORTS: participation and attendance at the City softball game on June 28, 2012.
Councilmember Mania reported attending a building communities workshop,
touring the Hastings Building in Port Townsend, harvesting rocks at the Dog Park,
the Farmers' Market opens for the summer next Wednesday with free cupcakes,
and stated his mom won an award in Oregon.
Councilmember Downie reported also attending the workshop with Councilmember
Mania.
Mayor Kidd noted the Port Angeles 150 birthday celebration and events at the
Carnegie Library and Historic District.
No other reports were given.
5
CITY COUNCIL MEETING
June 19, 2012
E -17
CITY COUNCIL MEETING
June 19, 2012
INFORMATION:
ADJOURNMENT:
Interim Manager McKeen noted the reports in the packet and reminded Council
about the Work Session next Tuesday, June 26, 2012, at 5:00 p.m.
Mayor Kidd adjourned the meeting 9:21 p.m.
Cherie Kidd, Mayor Teresa Pierce, Deputy City Clerk
6
E -18
Date: June 19, 2012
Expected length of session: 80 minutes
Is action expected following the session: No.
At the start of Executive Session, remind participants that:
Only announced topics may be discussed
No final action can be taken in Executive Session
Discussions are confidential
Reason for Executive Session:
EXECUTIVE SESSION
To consider matters affecting national security.
To consider the selection of a site or the acquisition of real estate by lease or purchase
when public knowledge regarding such consideration would cause a likelihood of increased
price.
To consider the minimum price at which real estate will be offered for sale or lease when
public knowledge regarding such consideration would cause a likelihood of decreased price.
However, final action selling or leasing public property shall be taken in a meeting open to the
public.
To review negotiations on the performance of public bid contracts when public
knowledge regarding such consideration would cause a likelihood of increased costs.
To consider, in the case of an export trading company, financial and commercial
information supplied by private persons to the export trading company.
To receive and evaluate complaints or charges brought against a public officer or
employee. However, upon the request of such officer or employee, a public hearing or a meeting
open to the public shall be conducted upon such complaint or charge.
To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a
governing body of salaries, wages, and other conditions of employment to be generally applied
within the agency shall occur in a meeting open to the public, and when a governing body elects
to take final action hiring, setting the salary of an individual employee or class of employees, or
discharging or disciplining an employee, that action shall be taken in a meeting open to the
public.
1 E -19
EXECUTIVE SESSION
June 19, 2012
To evaluate the qualifications of a candidate for appointment to elective office.
However, any interview of such candidate and final action appointing a candidate to elective
office shall be in a meeting open to the public.
X To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in an official
capacity is, or is likely to become, a party, when public knowledge regarding the discussion is
likely to result in an adverse legal or financial consequence to the agency.
Closed session under RCW 42.30.140:
To discuss proceedings concerned with the formal issuance of an order granting,
suspending, revoking, or denying any license, permit, or certificate to engage in any business,
occupation, or profession, or to receive a license for a sports activity or to operate any
mechanical device or motor vehicle where a license or registration is necessary; or
Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties
as distinguished from a matter having general effect on the public or on a class or group.
Matters governed by chapter 34.05 RCW, the Administrative Procedure Act.
X Collective bargaining session with employee organization, including contract
negotiations, grievance meetings, and discussions relating to the interpretation or application of a
labor agreement or a portion of a meeting which the governing body is planning or adopting the
strategy or position to be taken by the governing body during the course of any collective
bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the
proposals made in the negotiations or proceedings while in progress.
Time session began: 4:33 p.m.
Was session extended
by announcement: No
If so, when:
Time session ended: 5:50 p.m.
In attendance:
Mayor Kidd, Deputy Mayor Collins,
Councilmembers Di Guilio, Downie, and
Mania, and Nelson.
Interim Manager McKeen, Attorney
Bloor,Human Resources Manager
Coons.
Mayor
2
City Clerk
E -20
CALL TO ORDER
SPECIAL MEETING:
ROLL CALL:
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
June 26, 2012
Mayor Kidd called the special meeting of the Port Angeles City Council to order at
5:00 p.m.
Members Present Mayor Kidd, Deputy Mayor Collins, Councilmembers
Bruch, Di Guilio, Downie, Mania, and Nelson.
Members Absent None.
Staff Present
PLEDGE OF Mayor Kidd led the Pledge of Allegiance to the Flag.
ALLEGIANCE:
WORK SESSION: 1. 2012 Mid -Year Budget Report
Interim Manager McKeen and Interim Finance Director Olson conducted a
PowerPoint presentation regarding the 2012 Budget status as of May 31, 2012.
They identified funding shortfalls as well as other areas of concerns for the General
and Enterprise Funds. Council discussion followed.
2. Port Angeles Fine Arts Center 2012 Funding Requests
Interim Manager McKeen and Interim Finance Director Olson conducted a
PowerPoint presentation regarding the Port Angeles Fine Arts Center and this
recent budget request. They identified numerous alternatives to address the budget
shortfalls. Council discussion followed.
Break: Mayor Kidd recessed the meeting for a break at 6:30 p.m. The meeting reconvened
at 6:38 p m.
3. 2013 Budget Process and Challenges
1
Interim Manager McKeen, Attorney Bloor [5:36 p.m.],
Clerk Hurd, K. Dubuc, G. Cutler, N. Olson, N. West, T.
Pierce, B. Smith, D. Bellamente, L. Gunderson, M.
Puntenney, C. Delikat, E. Klimek, R. Bonine, B. Coons, L.
Dunbar, P. Lusk, T. Dahlquist, and T. McCabe.
Interim Manager McKeen and Interim Finance Director Olson conducted a
PowerPoint presentation regarding the upcoming 2013 Budget calendar and overall
development process. They discussed future challenges with revenues and
expenditures. Council discussion followed.
E -21
CITY COUNCIL SPECIAL MEETING
June 26, 2012
ITEMS PENDING FOR Council and staff discussed upcoming agenda items for future work sessions.
FUTURE WORK Deputy Mayor Collins requested a discussion on low- impact development policy
SESSIONS: and Mayor Kidd requested a discussion on sign regulations.
Council agreed by consensus to add both items to future work session agendas.
ADJOURNMENT: Mayor Kidd adjourned the meeting at 6:54 p.m.
Cherie Kidd, Mayor Janessa Hurd, City Clerk
2
E -22
CALL TO ORDER
SPECIAL MEETING:
ROLL CALL:
EXECUTIVE SESSION:
RETURN TO OPEN
SESSION:
ADJOURNMENT:
CALL TO ORDER
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
CEREMONIAL
MATTERS/
PROCLAMATIONS/
EMPLOYEE
RECOGNITIONS:
CITY COUNCIL MEETING
Port Angeles, Washington
July 3, 2012
Mayor Kidd called the special meeting of the Port Angeles City Council to order at
5:02 p.m.
Members Present Mayor Kidd, Deputy Mayor Collins, Councilmembers
Di Guilio, Downie, and Mania.
Members Absent Councilmember Nelson and Bruch.
Staff Present Interim Manager McKeen, Attorney Bloor, Clerk Hurd, G.
Cutler, B. Olson, and N. West.
Based upon input from Attorney Bloor, Mayor Kidd announced the need for an
Executive Session under the authority of RCW 42.30.110(1)(i), for the purpose of
discussing potential litigation with legal counsel, and under authority of RCW
42.30.110(1)(g), for the purpose of evaluating the qualifications of an applicant for
public employment for approximately 45 minutes. The Executive Session convened
at 5:05 p.m.
The Executive Session concluded at 5:53 p.m. No action was taken.
Mayor Kidd adjourned the special meeting at 5:53 p.m.
Mayor Kidd called the regular meeting of the Port Angeles City Council to order at
6:00 p.m.
Members Present Mayor Kidd, Deputy Mayor Collins, Councilmembers
Bruch, Di Guilio, Downie, and Mania.
Members Absent Councilmember Nelson.
Staff Present
Interim Manager McKeen, Attorney Bloor, Clerk Hurd, G.
Cutler, K. Dubuc, T. Gallagher, B. Olson, N. West, and T.
Pierce, L. Dunbar, P. Lusk, R. Hostetler, and D
Bellamente.
It was moved by Mania and seconded by Di Guilio to:
Excuse Councilmember Nelson from the July 3, 2012, City Council meeting.
Motion carried 6 -0.
Mayor Kidd led the Pledge of Allegiance to the Flag.
1. Dance Day
The agenda item was cancelled.
1
E -23
CITY COUNCIL MEETING
July 3, 2012
PUBLIC COMMENT: The following members of the public spoke in favor of the Resolution to request
ORCAA to install a second air monitoring station in Port Angeles:
PUBLIC HEARINGS
OTHER:
Michael Bunnell, 121 Horizon View Drive, Sequim,
Harold Vadset, 503 Roberson Road, Sequim,
Robert Sextro, 573 Kitchen Dick Road, Sequim,
Francis de la Cruz, Sequim,
Nelson Cone, 52 Hanusa Lane,
Janet Marx, 112 Lockerbie Place,
Mary Bedinger, 297 Blue Mountain Road,
Rose Marshall, 162 S. Barr Road,
Norma Turner, 3928 Mt. Angeles Road,
Pat Millien, 1703 West 8' Street,
Tracy Ann Schilling, 512 N. Beech Street, and
Peter Craig, 829 Caroline Street.
Larry Campbell spoke regarding his problems with police intimidation and access
to the local unemployment office.
Kevin Tracey spoke regarding continued issues with the Port Angeles Downtown
Association and asked Council to reevaluate the organization.
1. Utility Discount Ordinance Amendments
Public Works and Utilities Director Cutler introduced Deputy Director of Power
Systems Dunbar who provided a brief PowerPoint presentation regarding the
current program and proposed amendments Council discussion followed.
Mayor Kidd opened the public hearing at 6:49 p.m.
Norma Turner, as a MANNA volunteer, spoke in favor of making the discount
available to the working poor and not using age or disability as an eligibility factor.
She also inquired if future donations from MANNA could be applied to only the
electric portion of a customer's utility bill instead of the whole bill.
Carol Anderson, OlyCap Program Manager, spoke in favor of the ordinance
amendments
Ed Chadd, 307 W. 6` St., spoke in support Norma Turner's suggestions to change
the ordinance amendments to low income eligibility focused, and asked Council to
re- promote the Pass the Buck program.
Mayor Kidd continued the public hearing at 6:59 p.m. to July 17, 2012.
Council discussion followed.
Mayor Kidd conducted a first reading of the ordinance by title, entitled,
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending Port
Angeles Municipal Code Chapter 13.20 relating to senior utility discounts.
2
E -24
Break:
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS:
CONSENT AGENDA:
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
RESOLUTIONS NOT
REQUIRING PUBLIC
HEARINGS:
Resolution No. 14 -12
Mayor Kidd recessed the meeting for a break at 7:17 p m. The meeting reconvened
at 7:30 p.m.
None.
Deputy Mayor Collins asked questions of Police Chief Gallagher regarding the
Expenditure Approval List. Councilmember Bruch asked questions of Attorney
Bloor regarding the Friendship Diversion Agreement Amendment. Council
discussion followed.
It was moved by Mania and seconded by Di Guilio to approve the Consent
Agenda to include:
1. Expenditure Approval List: 6/9/12 to 6/22/12 for $2,442,066.59
2. Large Diameter Fire Hose Purchase
3. Friendship Diversion Agreement Amendment
4. U.S. Coast Guard Easement Amendment
5. Washington State Military Department FEMA Agreement
Motion carried 6 -0.
1.
Public Records Amendment City Records Manager
ORDINANCE NO.
CITY COUNCIL MEETING
July 3, 2012
Interim Manager McKeen discussed the recent emphasis on public records training
and records management. He stated records management challenges are mounting
and the City needs a public records management program.
Clerk Hurd stated the first step to a robust records management program is to
designate a City Records Manager She noted the Clerk's office has been
performing these duties informally but it is time to establish a position within the
Port Angeles Municipal Code as part of the plan to adopt policies and procedures in
the near future. Council discussion followed.
Mayor Kidd conducted a first reading of the ordinance by title, entitled,
AN ORDINANCE of the City of Port Angeles, Washington, amending Chapter
2.74 of the Port Angeles Municipal Code relating to public records.
1 Request to Olympic Region Clean Air Agency (ORCAA) for Air
Monitoring Station
Interim Manager McKeen stated Councilmember Mania requested the agenda item
at a previous Council meeting. He stated there is one air monitor already located on
the roof of Stevens Middle School and the proposed Resolution is to request an
additional air monitoring station from ORCAA. Council discussion followed.
It was moved by Mania and seconded by Bruch to:
Pass a Resolution requesting the Olympic Region Clean Air Agency (ORCAA) to
locate and operate a second air quality monitoring station in Port Angeles.
3
E -25
CITY COUNCIL MEETING
July 3, 2012
RESOLUTIONS NOT Councilmember Di Guilio stated for the record he would abstain from the vote as he
REQUIRING PUBLIC is an ORCAA board member. He also said he would deliver the message from the
HEARINGS: public regarding ORCAA sponsoring a community forum regarding the process to
(Cont'd) issue permits back to the next board meeting. Council discussion followed.
Resolution No. 14 -12 It was moved by Kidd to amend the motion to:
FINANCE:
Remove the term "substantial" from the third paragraph of the Resolution and add
the term "some" to the between the words "among" and "residents
Council discussion continued. The amendment to the motion died for lack of a
second.
It was moved by Mania and seconded by Bruch to amend the motion to:
Change the name "Nippon Mill" to "Nippon Paper Industries Mill Council
discussion followed.
It was moved by Collins and seconded by Downie to pass a second amendment
to the motion to:
Add the language "and /or relocate the existing air monitoring station more eastward
of the new biomass co- generation facility Council discussion followed.
Collins called for the question and it was seconded by Mania.
The call for the question carried 4 -1, with Kidd voting in opposition.
The second amendment to the motion carried 3 -2, with Mania and Bruch
voting in opposition.
The principal motion and first amendment carried 3 -2, with Mania and Bruch
voting in opposition.
RESOLUTION NO. 14 -12
A RESOLUTION requesting the Olympic Region Clean Air Agency
(ORCAA) to locate and operate an air quality monitoring station in Port
Angeles eastward of the new biomass co- generation facility.
1. Fine Arts Center Funding Request
Interim Manager McKeen provided a brief history of the Fine Arts Center
relationship with the City and related funding issues. He stated staff was directed to
provide options to Council regarding the Center's recent request for $52,000, but an
anonymous donor came forward recently with a $50,000 donation with the goal of
funding the new director position for the remainder of the year. He described staff's
new recommendation. Council discussion followed.
4
E -26
FINANCE:
(Cont'd)
INFORMATION:
EXECUTIVE SESSION: None.
It was moved by Collins and seconded by Downie to:
1. Concur in the recommendation of the City Manager to move forward in the
appointment of a new director for the Fine Arts Center;
2. Concur with the plan to include the Fine Arts director in the planning and
development of the 2013 Budget for the Fine Arts Center that will include the
development of a long -range strategic and financial plan; and
3. Renew Council commitment to the Ad Hoc Committee on the Fine Arts Center
to allow for a review and assessment regarding potential changes to the agreement
between the City and the Friends of the Arts Center.
Council discussion followed. Motion carried 6 -0.
CITY COUNCIL MEETING
July 3, 2012
CITY COUNCIL Councilmember Mania expressed his deep appreciation for the anonymous Fine
REPORTS: Arts Center donor.
Councilmember Downie spoke regarding his attendance at the Canada Day
celebration in Victoria, a presentation regarding the Olympic composites corridor, a
cruise ship committee meeting, and urged Council to discuss his final two items at
an upcoming Council meeting
Mayor Kidd spoke regarding her attendance at the Canada Day celebration in
Victoria, the Port Angeles Sesquicentennial celebration, and the upcoming 4 of
July parade.
Deputy Mayor Collins spoke regarding his attendance at a recent Feiro Marine Life
Center, and William Shore Memorial Pool District Board meetings.
Councilmember Bruch spoke regarding her attendance at a recent healthy cities
conference and asked to discuss the conference at an upcoming work session.
No other reports were given.
Interim Manager McKeen spoke regarding the reports included in the packet.
Director Cutler provided a brief update regarding the void under the street in the
Lincoln /First Street intersection.
Director West provided Council a brief update on the Waterfront and
Transportation Improvement Plan, stating staff had advertised the Phase I Project
and bid opening should be at the end of this month.
ADJOURNMENT: Mayor Kidd adjourned the meeting at 8:31 p.m.
Cherie Kidd, Mayor Janessa Hurd, City Clerk
5
E -27
Date: July 3, 2012
Expected length of session: 45 minutes
Is action expected following the session: No.
Reason for Executive Session:
EXECUTIVE SESSION
At the start of Executive Session, remind participants that:
Only announced topics may be discussed
No final action can be taken in Executive Session
Discussions are confidential
To consider matters affecting national security.
To consider the selection of a site or the acquisition of real estate by lease or purchase
when public knowledge regarding such consideration would cause a likelihood of increased
price.
To consider the minimum price at which real estate will be offered for sale or lease when
public knowledge regarding such consideration would cause a likelihood of decreased price.
However, final action selling or leasing public property shall be taken in a meeting open to the
public.
To review negotiations on the performance of public bid contracts when public
knowledge regarding such consideration would cause a likelihood of increased costs.
To consider, in the case of an export trading company, financial and commercial
information supplied by private persons to the export trading company.
To receive and evaluate complaints or charges brought against a public officer or
employee. However, upon the request of such officer or employee, a public hearing or a meeting
open to the public shall be conducted upon such complaint or charge.
X To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a
governing body of salaries, wages, and other conditions of employment to be generally applied
within the agency shall occur in a meeting open to the public, and when a governing body elects
to take final action hiring, setting the salary of an individual employee or class of employees, or
discharging or disciplining an employee, that action shall be taken in a meeting open to the
public.
1 E 28
EXECUTIVE SESSION
July 3, 2012
To evaluate the qualifications of a candidate for appointment to elective office.
However, any interview of such candidate and final action appointing a candidate to elective
office shall be in a meeting open to the public.
X To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in an official
capacity is, or is likely to become, a party, when public knowledge regarding the discussion is
likely to result in an adverse legal or financial consequence to the agency.
Closed session under RCW 42.30.140:
To discuss proceedings concerned with the formal issuance of an order granting,
suspending, revoking, or denying any license, permit, or certificate to engage in any business,
occupation, or profession, or to receive a license for a sports activity or to operate any
mechanical device or motor vehicle where a license or registration is necessary; or
Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties
as distinguished from a matter having general effect on the public or on a class or group.
Collective bargaining session with employee organization, including contract
negotiations, grievance meetings, and discussions relating to the interpretation or application of a
labor agreement or a portion of a meeting which the governing body is planning or adopting the
strategy or position to be taken by the governing body during the course of any collective
bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the
proposals made in the negotiations or proceedings while in progress.
Time session began: 5:05 p.m.
Was session extended
by announcement: No
If so, when:
Time session ended: 5:53 p.m.
In attendance:
Mayor Kidd, Deputy Mayor Collins,
Councilmembers Di Guilio, Downie, and
Mania, Interim Manager McKeen,
Attorney Bloor, G. Cutler, N. West, and
B. Olson. Interim Manager McKeen, G.
Cutler, N. West, and B. Olson departed
the session at 5:35 p.m.
Mayor
Matters governed by chapter 34.05 RCW, the Administrative Procedure Act.
2
City Clerk
E -29
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
July 10, 2012
CALL TO ORDER- Mayor Kidd called the special meeting of the Port Angeles City Council to order at
SPECIAL MEETING: 5:05 p.m.
ROLL CALL: Members Present Mayor Kidd, Deputy Mayor Collins, Councilmembers
Bruch, Di Guilio, Downie, Mania, and Nelson.
Members Absent None.
Staff Present Attorney B loor.
EXECUTIVE SESSION: Based upon input from Attorney Bloor, Mayor Kidd announced the need for an
Executive Session under the authority of RCW 42.30.110(1)(d), to review the
negotiations on the performance of a publicly bid contract; RCW 42.30.110(1)(g),
for the purpose of evaluating the qualifications of an applicant for public
employment; and RCW 42.30.110(1)(i), for the purpose of discussing potential
litigation with legal counsel for approximately 50 minutes. The Executive Session
convened at 5:05 p.m.
RETURN TO OPEN The Executive Session concluded at 5:53 p.m. No action was taken.
SESSION:
ADJOURNMENT: Mayor Kidd adjourned the special meeting at 5:53 p.m.
Cherie Kidd, Mayor Janessa Hurd, City Clerk
1
E -30
Date: July 10, 2012
Expected length of session: 50 minutes
Is action expected following the session: No.
At the start of Executive Session, remind participants that:
Only announced topics may be discussed
No final action can be taken in Executive Session
Discussions are confidential
Reason for Executive Session:
EXECUTIVE SESSION
To consider matters affecting national security.
To consider the selection of a site or the acquisition of real estate by lease or purchase
when public knowledge regarding such consideration would cause a likelihood of increased
price.
To consider the minimum price at which real estate will be offered for sale or lease when
public knowledge regarding such consideration would cause a likelihood of decreased price.
However, final action selling or leasing public property shall be taken in a meeting open to the
public.
X To review negotiations on the performance of public bid contracts when public
knowledge regarding such consideration would cause a likelihood of increased costs.
To consider, in the case of an export trading company, financial and commercial
information supplied by private persons to the export trading company.
To receive and evaluate complaints or charges brought against a public officer or
employee. However, upon the request of such officer or employee, a public hearing or a meeting
open to the public shall be conducted upon such complaint or charge.
X To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a
governing body of salaries, wages, and other conditions of employment to be generally applied
within the agency shall occur in a meeting open to the public, and when a governing body elects
to take final action hiring, setting the salary of an individual employee or class of employees, or
discharging or disciplining an employee, that action shall be taken in a meeting open to the
public.
1 E -31
EXECUTIVE SESSION
July 10, 2012
To evaluate the qualifications of a candidate for appointment to elective office.
However, any interview of such candidate and final action appointing a candidate to elective
office shall be in a meeting open to the public.
X To discuss with legal counsel representing the agency matters relating to agency
enforcement actions, or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in an official
capacity is, or is likely to become, a party, when public knowledge regarding the discussion is
likely to result in an adverse legal or financial consequence to the agency.
Closed session under RCW 42.30.140:
To discuss proceedings concerned with the formal issuance of an order granting,
suspending, revoking, or denying any license, permit, or certificate to engage in any business,
occupation, or profession, or to receive a license for a sports activity or to operate any
mechanical device or motor vehicle where a license or registration is necessary; or
Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties
as distinguished from a matter having general effect on the public or on a class or group.
Matters governed by chapter 34.05 RCW, the Administrative Procedure Act.
Collective bargaining session with employee organization, including contract
negotiations, grievance meetings, and discussions relating to the interpretation or application of a
labor agreement or a portion of a meeting which the governing body is planning or adopting the
strategy or position to be taken by the governing body during the course of any collective
bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the
proposals made in the negotiations or proceedings while in progress.
Time session began: 5:05 p.m.
Was session extended
by announcement: No
If so, when:
Time session ended: 5:53 p.m.
In attendance:
Mayor Kidd, Deputy Mayor Collins,
Councilmembers Bruch, Di Guilio,
Downie, Mania and Nelson, and
Attorney Bloor.
Mayor
2
City Clerk
E -32
Vendor
DEPARTMENT OF REVENUE -WIRES
ELECSYS INT'L CORP
LEGAL FILES SOFTWARE, INC
Sarah Strafford
TJ CONEVERA'S INC
WA STATE DEPARTMENT OF REVENUE
WE PROMOTE YOU
Legislative
PROTHMAN
City Manager Department
Abbi Gates
WA STATE PATROL
City Manager Department
DEPARTMENT OF REVENUE -WIRES
Finance Department
BYRON OLSON
PROTHMAN
Finance Department
ELECSYS INT'L CORP
EQUIFAX
MALLORY COMPANY
SWAIN'S GENERAL STORE INC
VERIZON WIRELESS
Finance Department
UNITED PARCEL SERVICE
Finance Department
LEGAL FILES SOFTWARE, INC
Attorney
CLALLAM CNTY SHERIFF'S DEPT
Attorney
CLALLAM CNTY DIST 1 COURT
CLALLAM PUBLIC DEFENDER
MYERS, STAN
Attorney
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description
Excise Tax Return -May
Excise Tax Return -May
Excise Tax Return -May
RADIX MAINTENANCE
SUPPLIES
STRAFFORD, SARAH
223 REM 55 GR TAP 20 /BOX,
2ND QUARTER LEASEHOLD TAX
LAPEL PINS 150TH ANNIVE
Mayor Council
Legislative
CITY MGR RECRUITMENT
City Manager Office
COSTCO ANNUAL MEMBERSHIP
WATCH CHECKS
Human Resources
City Manager Department
Excise Tax Return -May
Finance Revenues
Housing Reimbursement
Interim Finance Director
Finance Administration
RADIX MAINTENANCE
CREDIT REPORTS
SAFETY VESTS FOR SVC TRK
Clothing Allowance
06 -13 a/c 271272753 -00001
Customer Service
Shipping Chgs
Shipping Chgs
Reprographics
Finance Department
Legal Files Software
Attorney Office
MAY 2012 JAIL BILL
Jail Contributions
FILING FEES FOR JUNE 2012
Public Defender Fees
Indigent Legal Fees
Prosecution
Page 1
Account Number
001 0000 237.00 -00
001 0000 237.10 -00
001 0000 237.30 -00
001 0000 237.00 -00
001 0000 237.00 -00
001 0000 239.10 -00
001 0000 237.00 -00
001 0000 237.50 -00
Division Total:
Department Total:
001 1160 511.31 -01
Division Total:
Department Total:
001 -1210- 513.41 -50
Division Total:
001 1220 -516 49 -01
001 1220 -516 41 -50
Division Total:
Department Total:
001 2001 341.69 -00
Division Total:
001 2010 514.41 -50
001 2010- 514.41 -50
Division Total:
001 2025 -514 48 -10
001 2025 514.41 -50
001 2025 514.31 -11
001 2025 514.31 -11
001 2025 514.42 -10
Division Total:
001 2080 514.42 -10
001 2080 -514 42 -10
Division Total:
Department Total:
001 3010- 594.64 -10
Division Total:
001 3012 598.51 -23
Division Total:
001 3021 -515 50 -90
001 3021 515.41 -50
001 3021 515.41 -50
Division Total:
Date 7/11/2012
Invoice Amount
580.79
136.25
542.54
-21.34
894.82
50.00
-117 60
2,840.39
$3,116.21
$3,116.21
1,219.14
$1,219.14
$1,219.14
2,846.81
$2,846.81
165.00
40.00
$205.00
$3,051.81
9.70
$9.70
1,050.00
6,229.44
$7,279.44
275.34
60.00
198.66
133 08
71 97
$739.05
20 00
20.00
$40.00
$8,068.19
11,547 42
$11,547.42
65,290 87
$65,290.87
9,545.00
3,541 67
3,541.67
$16,628.34
E -33
Vendor
CLALLAM CNTY AUDITOR
DEPARTMENT OF REVENUE -WIRES
LINCOLN STREET STATION
Community Development
VERIZON WIRELESS
Community Development
VERIZON WIRELESS
Community Development
BLUMENTHAL UNIFORMS EQUIP
CENTURYL!NK -QWEST
Police Department
PORT OF PORT ANGELES
Police Department
BLUMENTHAL UNIFORMS EQUIP
INSIGHT PUBLIC SECTOR
Gun Accessory Supply
PROFORCE LAW ENFORCEMENT
SWAIN'S GENERAL STORE INC
TJ CONEVERA'S INC
Police Department
HANSEN'S TROPHY
RUDDELL AUTO MALL
Police Department
CANON USA, INC
DEPARTMENT OF REVENUE -WIRES
QUILL CORPORATION
Police Department
CANON USA, INC
CAPTAIN T'S
Fire Department
CURTIS SONS INC, L N
SEAWESTERN INC
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description Account Number
Attorney Department Total:
FILING FEE MCCLASKEY EASE 001 4010 558.31 -01
Excise Tax Return -May 001- 4010 341.50 -00
SHORELINE MAILING 001 4010 558.31 -01
Planning Division Total:
06 -15 a/c 264230412 -00003 001 4020 524.42 -10
Building Division Total:
06 -15 a/c 264230412 -00003 001 4030 -559 42 -10
Code Compliance Division Total:
Community Development Department Total:
CLOTHING APPAREL 001- 5010 521.20 -80
06 -20 a/c 206Z200017790B 001- 5010 -521 42 -10
Police Administration Division Total:
POLICE EQUIPMENT SUPPLY 001 5021 521.49 -90
Investigation Division Total:
CLOTHING APPAREL 001 5022 521.20 -80
VESTS,STAMON,POWLESS,SEXT 001 5022 521.31 -11
COMPUTERS,DP WORD PROC 001 5022 521.31 -60
SD 40 SW 180GR 5ORD,TPENI 001 5022 521.31 -80
POLICE EQUIPMENT SUPPLY 001 5022 521.35 -01
POLICE EQUIPMENT SUPPLY 001 5022 521.35 -01
POLICE EQUIPMENT SUPPLY 001 5022 521.31 -01
POLICE EQUIPMENT SUPPLY 001 5022 521.31 -01
POLICE EQUIPMENT SUPPLY 001 5022 521.31 -01
Ziplock Boggles 001 5022 521.31 -01
Ziplock Boggles 001 5022 521.31 -01
223 REM 55 GR TAP 20 /BOX, 001 5022 521.31 -80
Patrol Division Total:
PLAQUE AND ENGRAVED PLATE 001 5026- 521.31 -01
KNOB FOR VOLS TRUCK, 909 001 5026- 521.31 -01
Reserves Volunteers Division Total:
OFFICE MACHINES ACCESS 001- 5029 521.45 -31
Excise Tax Return -May 001 5029 342.10 -15
Excise Tax Return -May 001- 5029 342.10 -17
OFFICE SUPPLIES, GENERAL 001 5029 521.31 -01
Records Division Total:
Police Department Department Total:
OFFICE MACHINES ACCESS 001 6010 522.45 -31
CLOTHING 001- 6010- 522.20 -80
Fire Administration Division Total:
SUPPLIES 001 6020 594.64 -10
BOATS,MOTORS,& MARINE SUP 001 6020 522.35 -01
Page 2
Date 7/11/2012
Invoice Amount
$93,466.63
66.00
0.71
20.70
$87.41
52.52
$52.52
22.55
$22.55
$162.48
119.24
199.03
$318.27
160.65
$160.65
229.54
5,033.01
190 76
539.60
3,909.83
1,268.82
15.84
26.11
10.28
3.26
50.56
1,517.60
$12,795.21
122.49
10.76
$133.25
384.71
0.44
4.17
145.99
$535.31
$13,942.69
190.69
71.26
$261.95
14,794 43
233.83
E -34
Vendor
SWAIN'S GENERAL STORE INC
VERIZON WIRELESS
Fire Department
PORT ANGELES FIRE DEPARTMENT
Fire Department
PORT ANGELES FIRE DEPARTMENT
Fire Department
CED /CONSOLIDATED ELEC DIST INC
HARTNAGEL BUILDING SUPPLY INC
MRS CLEAN
PORT ANGELES FIRE DEPARTMENT
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
Fire Department
CONNIE POULSEN
Jonathan Boehme
OFFICE DEPOT
VERIZON WIRELESS
Public Works -Gen Fnd
ASM SIGNS
City of Port Angeles
City Council Expenditure Report
.tom From: 6/23/2012 To: 7/6/2012
DEPARTMENT OF REVENUE -WIRES
Sharp Business Systems
Parks Dept
CENTURYLINK -QWEST
Parks Dept
BAXTER AUTO PARTS #15
DEPARTMENT OF REVENUE -WIRES
FEDERAL EXPRESS CORP
Description
BOATS,MOTORS,& MARINE SUP
FIRST AID SAFETY EQUIP
FIRST AID SAFETY EQUIP
06 -15 a/c 264395724 -00001
Fire Supression
GASKET
Special Operations
FLASH DRIVE
Fire Prevention
ELECTRICAL PARTS
SHIPPING CHARGES
HARDWARE
EQUIP MAINT REPAIR SERV
BUILDING MAINT &REPAIR SER
BAGS
BOATS,MOTORS,& MARINE SUP
Nozzle /Hose
Hose
BOATS,MOTORS,& MARINE SUP
BOATS,MOTORS,& MARINE SUP
Facilities Maintenance
Fire Department
LEADERSHIP CONSULTING
MOVING EXPENSES
SUPPLIES
SUPPLIES
COPY PAPER PORTFOLIOS
06 -22 a/c 571136182 -00001
Pub Wks Administration
Public Works -Gen Fnd
SIGNS, SIGN MATERIAL
Excise Tax Return -May
Excise Tax Return -May
COPY TONER
Parks Administration
06 -14 a/c 3604577004947B
06 -20 a/c 206T217227465B
Senior Center
LAWN MAINTENANCE EQUIP
Account Number
001 6020- 522.20 -80
001 6020 522.31 -11
001 6020 522.31 -11
001 6020- 522.42 -10
Division Total:
001 6022- 522.31 -01
Division To tal:
001 6030 522.31 -01
Division Total:
001 6050 522.31 -20
001 6050 522.31 -20
001 6050 -522 31 -20
001 6050 522.31 -01
001- 6050 -522 41 -50
001 6050 -522 31 -01
001 6050 522.31 -20
001 6050 522.31 -20
001 -6050- 522.31 -20
001 6050 522.31 -20
001 6050 522.48 -10
Division Total:
Department Total:
001 7010 532.41 -50
001 7010 -532 43 -10
001 7010 -532 31 -01
001 7010 532.31 -01
001 7010 532.31 -01
001 7010- 532.42 -10
Division Total:
Department Total:
001 8010 574.41 -50
001 8010- 347.30 -20
001 8010- 347.90 -15
001 8010 574.31 -01
Division Total:
001 8012 555.42 -10
001 8012- 555.42 -10
Division Total:
001 8050 536.31 -20
HAND TOOLS ,POW &NON POWER001- 8050 536.35 -01
Excise Tax Return -May 001 8050 536.49 -50
Shipping Chgs 001 8050 -536 42 -10
Page 3
Date 7/11/2012
Invoice Amount
54.06
29 27
18 29
62.06
$15,191.94
26.77
$26.77
22 14
$22.14
40.98
48.91
32.53
193.02
395.00
15.95
90.72
63.39
-43.89
8 10
19.06
$863.77
$16,366.57
750.00
3,407.46
8.03
97.37
89.01
127.44
$4,479.31
$4,479.31
910.56
125.21
53.23
113.82
$1,202.82
43.04
57.46
$100.50
14.45
21.25
143.00
5.61
E -35
Vendor
SUNSET DO -IT BEST HARDWARE
Parks Dept
ANGELES MILLWORK LUMBER CO
BAXTER AUTO PARTS #15
BLAKE SAND GRAVEL
DEPARTMENT OF REVENUE -WIRES
NAPA AUTO PARTS
PUGET SAFETY EQUIPMENT INC
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
Parks Dept
CED /CONSOLIDATED ELEC DIST INC
DEPT OF LABOR INDUSTRIES
GRAINGER
CCI AUTOMATED TECHNOLOGIES
Facilities Maintenance
AMSAN
SWAIN'S GENERAL STORE INC
Facilities Maintenance
ADT SECURITY SERVICES, INC
AMSAN
ANGELES MILLWORK LUMBER CO
CENTURYLINK -QWEST
DEPT OF LABOR INDUSTRIES
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description Account Number
RENTAULEASE EQUIPMENT 001 -8050- 536.45 -30
Ocean View Cemetery Division Total:
CLOTHING APPAREL 001- 8080 576.31 -01
PAINTING EQUIPMENT ACC 001 8080 576.31 -20
METALS,BARS, PLATES ,RODS 001 8080 576.31 -20
PAINTING EQUIPMENT ACC 001 8080 576.31 -20
METALS,BARS,PLATES, RODS 001 8080 576.31 -20
HARDWARE,AND ALLIED ITEMS 001 8080 576.31 -20
LUMBER& RELATED PRODUCTS 001 8080 576.31 -20
PAINTING EQUIPMENT ACC 001 8080 576.31 -20
FASTENERS, FASTENING DEVS 001 8080 576.31 -20
PAINTS,COATINGS,WALLPAPER 001 8080 -576 31 -20
RAGS,SHOP TOWELS,WIPING 001 8080 576.31 -01
BELTS AND BELTING 001 8080 576.31 -01
HAND TOOLS ,POW &NON POWER 001-8080-576.31-20
Hand edger 001 8080 576.31 -20
Excise Tax Return -May 001 8080 347.30 -18
BEARINGS (EXCEPT WHEEL) 001 8080 576.31 -01
FIRST AID SAFETY EQUIP 001 8080 576.31 -01
SUPPLIES 001- 8080 576.31 -01
HARDWARE,AND ALLIED ITEMS 001 8080 -576 31 -20
RENTAL /LEASE EQUIPMENT 001 8080 -576 45 -30
RAGS,SHOP TOWELS,WIPING 001 8080 576.31 -01
PLUMBING EQUIP FIXT,SUPP 001 8080 576.31 -20
JANITORIAL SUPPLIES 001- 8080 576.31 -20
PLUMBING EQUIP FIXT,SUPP 001 8080 576.31 -20
Park Facilities Division Total:
Parks Dept Department Total:
ELECTRICAL EQUIP SUPPLY 001 8112 555.31 -20
ENVIRONMENTAL &ECOLOGICAL 001 8112 -555 31 -20
HARDWARE,AND ALLIED ITEMS 001 8112 555.31 -20
HVAC PARTS FOR SENIOR CEN 001- 8112 555.31 -20
Senior Center Facilities Division Total:
JANITORIAL SUPPLIES 001- 8130 518.31 -01
HARDWARE,AND ALLIED ITEMS 001 8130 518.31 -01
Custodial /Janitorial Svcs Division Total:
SECURITY,FIRE,SAFETY SERV 001 8131 518.42 -10
JANITORIAL SUPPLIES 001 8131 518.31 -20
PAINTING EQUIPMENT ACC 001 8131 518.31 -20
06 -16 a/c 206T355724768B 001 8131 518.42 -10
ENVIRONMENTAL &ECOLOGICAL 001 8131 -518 31 -01
ENVIRONMENTAL &ECOLOGICAL 001 8131 -518 31 -20
Page 4
Date 7/11/2012
Invoice Amount
14.09
$198.40
17 72
9.69
253 85
20.18
202.09
10.21
92.91
10.76
8.79
37.06
28.55
17.15
38.37
20.76
89.77
10.03
97.56
40.48
368 53
21 14
36.57
71.20
16.16
18.76
$1,538.29
$3,040.01
398.02
114.10
212.16
1,955.81
$2,680.09
16.09
16.06
$32.15
54.14
7.45
39.34
57.46
114.10
114 10
E -36
Vendor
Facilities Maintenance
CAPTAIN T'S
CHAPMAN JR, HOWARD E
Kellt Watkins
PIMENTEL, HENRY
RAMSEY, SCOTT
ROONEY, RANDY L
THAYER, JEFFREY
THOMAS, GREGORY
VON VOGT, LANCE
WHITTEN, BILL P
Recreation Activities
PORT ANGELES CHAMBER OF COMM
Lodging Excise Tax
DEPARTMENT OF REVENUE -WIRES
ANGELES MILLWORK LUMBER CO
BAXTER AUTO PARTS #15
BLAKE SAND GRAVEL
FASTENAL INDUSTRIAL
HARTNAGEL BUILDING SUPPLY INC
LAKESIDE INDUSTRIES INC
RICK HARTLEY
OFFICE DEPOT
PUD #1 OF CLALLAM COUNTY
SOUND PUBLISHING INC
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
Public Works- Street
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description Account Number
Central Svcs Facilities Division Total:
Facilities Maintenance Department Total:
CLOTHING APPAREL 001 8221 574.31 -01
UMPIRE PAYMENT 001- 8221 574.41 -50
BASKETBALL CAMP REFUND WA 001 8221 -347 60 -20
UMPIRE PAYMENT 001- 8221 574.41 -50
UMPIRE PAYMENT 001- 8221 574.41 -50
UMPIRE PAYMENT 001- 8221 574.41 -50
UMPIRE PAYMENT 001- 8221 -574 41 -50
UMPIRE PAYMENT 001 8221 574.41 -50
BASKETBALL CAMP DIRECTOR 001 8221 574.41 -50
UMPIRE PAYMENT 001- 8221 574.41 -50
Sports Programs Division Total:
Recreation Activities Department Total:
General Fund
MISC PROFESSIONAL SERVICE
Lodging Excise Tax
Lodging Excise Tax
Lodging Excise Tax Fund
Excise Tax Return -May
HARDWARE,AND ALLIED ITEMS
PAINTS,COATINGS,WALLPAPER
PAINTING EQUIPMENT ACC
PAINTS,COATINGS,WALLPAPER
PAINTING EQUIPMENT ACC
CONCRETE METAL CULVERTS
ROAD /HIGHWAY EQUIPMENT
CONCRETE METAL CULVERTS
FASTENERS, FASTENING DEVS
LUMBER& RELATED PRODUCTS
ROAD /HWY MATERIALS ASPHLT
REIMBURSEMENT FOR CDL TES
SUPPLIES
Paper Roll 102 7230 542.31 -01
SR 101 Euclid 102 7230 542.47 -10
STREET LEADWORKER AD 102 7230 542.44 -10
HAND TOOLS ,POW &NON POWER 102 7230 -542 35 -01
PAINTING EQUIPMENT ACC 102- 7230 542.35 -01
HAND TOOLS ,POW &NON POWER 102 7230 542.35 -01
Street Division Total:
Page 5
Fund Total:
101- 1430- 557.50 -83
Division Total:
Department Total:
Fund Total:
102- 0000 237.00 -00
Division Total:
Department Total:
102 7230 542.31 -20
102 7230 542.31 -20
102- 7230 542.31 -20
102 7230 542.31 -20
102 7230 542.31 -20
102 7230 542.31 -20
102 7230 542.31 -20
102 7230 542.31 -20
102- 7230 542.31 -20
102 7230 542.31 -20
102 7230 542.31 -20
102 7230 -542 49 -90
102 7230 542.31 -01
Date 7/11/2012
Invoice Amount
$386.59
$3,098.83
546.34
44.00
65.00
154.00
396.00
484.00
506.00
330.00
1,500.00
66.00
$4,091.34
$4,091.34
$154,103.21
7,778.04
$7,778.04
$7,778.04
$7,778.04
17 07
$17.07
$17.07
20.49
37.06
366 91
26.75
80.18
43.71
379.19
108.10
25.83
10.84
184.23
102.00
57.71
-6.18
17.27
287.15
112.18
6.32
45.51
E- 375
Vendor
CLALLAM CNTY ECONOMIC DEV CNCL
Economic Development
DEPARTMENT OF COMMERCE
Real Estate Excise Tax
VERIZON WIRELESS
Economic Development
DEPARTMENT OF REVENUE -WIRES
A WORKSAFE SERVICE, INC
AHRENS, KENNETH E
CENTURYLINK -911
CONSOLE CLEANING SPECIALISTS
QUILL CORPORATION
WA STATE PATROL
WESTEK MARKETING
Pencom
DEPARTMENT OF COMMERCE
Real Estate Excise Tax
SWAIN'S GENERAL STORE INC
Firearms Range
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description
Public Works- Street
FINANCIAL SERVICES
FINANCIAL SERVICES
Real Estate Excise Tax -2
Real Estate Excise Tax
Firearms Range
Firearms Range
Page 6
Account Number
Department Total:
Street Fund Fund Total:
2ND QUARTER 103 1511 558.41 -50
Economic Development Division Total:
Economic Development Department Total:
Economic Development Fund To tal:
FINANCIAL SERVICES 105 7840 591.78 -10
FINANCIAL SERVICES 105 7840 -591 78 -10
FINANCIAL SERVICES 105 7840 -592 83 -10
FINANCIAL SERVICES 105 7840 592.83 -10
Real Estate Excise Tax -1 Division Total:
Real Estate Excise Tax Department Total:
Real Estate Excise Tax #1 Fund Total:
06 -15 a/c 264230412 -00003 106 1512 558.42 -10
Archaeologist Division Total:
Economic Development Department Total:
Cultural Resources Fund Total:
Excise Tax Return -May 107- 0000 237.00 -00
Division Total:
Department Total:
CLINICAL LAB REAGENTS TES 107 5160 -528 41 -50
Rental Fees 107- 5160 528.45 -30
COMMUNICATIONS /MEDIA SERV 107 5160 528.48 -10
FIRST AID SAFETY EQUIP 107 5160- 528.31 -01
OFFICE SUPPLIES, GENERAL 107 5160- 528.31 -01
COMPUTERS,DP WORD PROC 107 5160 528.31 -01
OFFICE SUPPLIES, GENERAL 107 5160 528.31 -01
ENVELOPES, PLAIN, PRINTED 107 5160 -528 31 -01
COMPUTER HARDWARE &PERIPHI 107 5160 -528 48 -10
COMPUTERS,DP WORD PROC. 107 5160 -528 31 -60
Pencom Division Total:
Pencom Department Total:
Pencom Fund Fund Total:
160- 7841 591.78 -10
160- 7841 592.83 -10
Division Total:
Department Total:
Real Estate Excise Tax #2 Fund Total:
POLICE EQUIPMENT SUPPLY 178 5351 521.31 -01
Division Total:
Department Total:
Date 7/11/2012
Invoice Amount
$1,905.25
$1,922.32
3,750.00
$3,750.00
$3,750.00
$3,750.00
4,547.37
36,947.37
45.47
738.95
$42,279.16
$42,279.16
$42,279.16
3754
$37.54
$37.54
$37.54
9.02
$9.02
$9.02
52.00
700.00
650.00
162.60
59.01
126.82
72.17
37 74
1,065.00
986 44
$3,911.78
$3,911.78
$3,920.80
80,426.91
7,238.42
$87,665.33
$87,665.33
$87,665.33
73 77
$73.77
$73.77
E -38
Vendor
LINDBERG SMITH ARCHITECTS INC
Public Safety Projects
Sarah Strafford
NORTHWEST FENCE, INC
Capital Proj -Parks Rec
CED /CONSOLIDATED ELEC DIST INC
GENERAL PACIFIC INC
HUGHES UTILITIES LTD
AFENIR, JAMES M
ANDERSON, DAVID L
BOUCHER, DANIEL
BULLINGTON, SYDNEY A
BURKE, THOMAS
CHAMBERLAIN, BRYNNE A
ELLIS, JESTINE LYN
HAMMOND, MICHELLE
HUTCHESON, KIMBERLY A
MARIHUGH, PAUL
RICHARDS, KRYSTYN N
TYLER, MELISSA
VERIZON WIRELESS
Public Works- Electric
BAXTER AUTO PARTS #15
BLUE MOUNTAIN TREE SERVICE INC
CANON USA, INC
CED /CONSOLIDATED ELEC DIST INC
Description
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Firearms Range
CITY HALL REMODEL
Homeland Security
Public Safety Projects
Capital Improvement
STRAFFORD, SARAH
SUPPLIES
Lincoln Park Improvmt
Capital Proj -Parks Rec
Lincoln Park Improvement
ELECTRICAL CABLES WIRES
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
UTILITY DEPOSIT REFUND
BUDGET CREDIT REFUND
FINAL BILL REFUND
FINAL BILL REFUND
OVERPAYMENT -201 N LIBERTY
FINAL BILL REFUND
FINAL BILL REFUND
FINAL BILL REFUND
FINAL BILL REFUND
OVERPAYMENT -1935 W 18TH
FINAL BILL REFUND
OVERPAYMENT -1533 1/2 W 14
06 -22 a/c 571136182 -00001
Engineering- Electric
ELECTRICAL EQUIP SUPPLY
ROADSIDE,GRNDS,REC, PARK
ROADSIDE,GRNDS,REC, PARK
RENTAL OR LEASE SERVICES
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
Page 7
Account Number
Fund Total:
310- 5950 594.64 -10
Division Total:
Department Total:
Fund Total:
316- 8982 362.40 -12
316- 8982 594.65 -10
Division Total:
Department Total:
Fund Total:
401 0000 -141 42 -00
401 0000 141.41 -00
401 0000 -141 41 -00
401 0000 122.10 -99
401 0000 122.10 -99
401 0000 -122 10 -99
401 0000 122.10 -99
401 0000 122.10 -99
401 0000 122.10 -99
401 0000 122.10 -99
401 0000 122.10 -99
401 0000 122.10 -99
401 0000 122.10 -99
401 0000 122.10 -99
401 0000 122.10 -99
Division Total:
Department Total:
401 7111 -533 42 -10
Division To tal:
401 7180 -533 34 -02
401 7180- 533.48 -10
401 7180- 533.48 -10
401 7180 -533 45 -31
401 7180- 533.34 -02
401 7180- 533.34 -02
401 7180 -533 34 -02
401 7180- 533.34 -02
401 7180 -533 34 -02
401 7180- 533.34 -02
401 7180 -533 34 -02
401 7180- 533.35 -01
401 7180- 533.35 -01
Date 7/11/2012
Invoice Amount
$73.77
5,720.00
$5,720.00
$5,720.00
$5,720.00
200.00
94.50
$294.50
$294.50
$294.50
3,555.52
277 52
1,190.23
125.00
120.24
46.19
12.48
7.70
95 91
135.85
54.09
78.09
214.76
92.94
32.62
$6,039.14
$6,039.14
49.21
$49.21
27 14
813.00
867.20
176.61
229.59
170.73
27 11
5.15
269.84
24.90
41.33
21.54
107.70
E -39
Vendor
CENTURYLINK -QWEST
DEPARTMENT OF REVENUE -WIRES
DIRECTV
GRAINGER
HUGHES UTILITIES LTD
LINCOLN INDUSTRIAL CORP
Bruce Rowley
Greg McCabe
Kathy Trainor
Richard Hixson
OLYMPIC LAUNDRY DRY CLEANERS
PORT OF PORT ANGELES
PUD #1 OF CLALLAM COUNTY
SUNSET DO -IT BEST HARDWARE
THURMAN SUPPLY
UNITED PARCEL SERVICE
WAGNER -SMITH EQUIPMENT CO
Public Works- Electric
DEPARTMENT OF REVENUE -WIRES
FERGUSON ENTERPRISES INC
GOLDAK/UDSEC
AMSAN
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description
06 -05 a/c 3604529541353B
06 -05 a/c 3604526236776B
06 -02 a/c 3604178095336B
06 -14 a/c 3604574717777B
06 -16 a/c 206T323879996B
06 -16 a/c 206T326157000B
06 -16 a/c 206T322760994B
06 -16 a/c 206T23881998B
Excise Tax Return -May
DIRECT TV -LIGHT OPS
OFFICE SUPPLIES, GENERAL
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
MEAL REIMBURSEMENT
CDL PHYSICAL REIMBURSEMEN
MILEAGE REIMBURSEMENT
MEAL REIMBURSEMENT
LAUNDRY /DRY CLEANING SERV
LAUNDRY /DRY CLEANING SERV
Lease Fees
MISC PROFESSIONAL SERVICE
ELECTRICAL EQUIP SUPPLY
FASTENERS, FASTENING DEVS
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
Shipping Chgs
ELECTRICAL EQUIP SUPPLY
Electric Operations
Public Works- Electric
Electric Utility Fund
Excise Tax Return -May
PIPE FITTINGS
Page 8
Account Number
401 7180- 533.42 -10
401 7180- 533.42 -10
401 7180- 533.42 -10
401 7180- 533.42 -10
401 7180- 533.42 -10
401 7180 -533 42 -10
401 7180 -533 42 -10
401 7180- 533.42 -10
401 7180- 533.49 -50
401 7180- 533.42 -10
401 7180 533.31 -01
401 7180- 533.35 -01
401 7180- 533.34 -02
401 7180- 533.34 -02
401 7180- 533.31 -01
401 7180 533.43 -10
401 7180- 533.31 -01
401 -7180 -533 31 -01
401 7180- 533.41 -50
401 7180 533.41 -50
401 7180- 533.45 -30
401 7180- 533.41 -50
401 7180- 533.34 -02
401 7180- 533.34 -02
401 7180 -533 34 -02
401 7180- 533.34 -02
401 7180- 533.34 -02
401 7180- 533.34 -02
401 7180- 533.34 -02
401 7180- 533.42 -10
401 7180- 533.35 -01
Division Total:
Department Total:
Fund Total:
402 0000 237.00 -00
402 0000 141.40 -00
HAND TOOLS ,POW &NON POWER402- 0000 -237 00 -00
Division Total:
Department Total:
PAPER PLASTIC DISPOSABL 402 7380 534.31 -01
ANDERSON SONS GRAVEL ROAD /HWY MAT NONASPHALTIC 402 7380 534.31 -20
CASCADE COLUMBIA DISTRIBUTION, INC WATER &SEWER TREATING CHEN402- 7380 -534 31 -05
Date 7/11/2012
Invoice Amount
41 27
43.79
44.53
125.99
54.54
54.54
54.54
54.54
100,250.98
42.99
238.99
1,622 62
3,653.08
18.21
15 25
135.00
20.54
15.25
74.76
74.76
4,100.00
256.40
5.84
23.38
14.82
119.61
3.33
11.41
18.46
30.55
936.58
$114,938.39
$114,987.60
$121,026.74
126.69
359.63
113.69
$372.63
$372.63
262.69
447.15
610 00
E 40
Vendor Description
CASCADE COLUMBIA DISTRIBUTION, INC GASES CONT EQUIP.LAB,WELD
SALT (SODIUM CHLORIDE)
CED /CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
ELECTRICAL EQUIP SUPPLY
06 -23 a/c 206T411255315B
06 -14 a/c 3604571270975B
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
Excise Tax Return -May
CENTURYLINK -QWEST
DEPARTMENT OF COMMERCE
DEPARTMENT OF REVENUE -WIRES
FERGUSON ENTERPRISES INC
FOSTER PEPPER PLLC
GOLDAK/UDSEC
HACH COMPANY
OFFICE DEPOT
PUD #1 OF CLALLAM COUNTY
SUNSET DO -IT BEST HARDWARE
THURMAN SUPPLY
TWISS ANALYTICAL LABORATORIES
Public Works -Water
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
AUTO TRUCK MAINT. ITEMS 402 7380 534.31 -20
FUEL,OIL,GREASE, LUBES 402 7380 534.31 -20
HAND TOOLS ,POW &NON POWER402- 7380 534.35 -01
HAND TOOLS ,POW &NON POWER402- 7380 534.35 -01
WA DENTAL FLUORIDE ISSUE 402 7380 534.41 -50
HAND TOOLS ,POW &NON POWER402- 7380 534.35 -01
CHEMICAL LAB EQUIP SUPP 402 7380 534.31 -20
SUPPLIES 402 7380 534.31 -01
Crown Z Water Rd 402 7380 534.47 -10
WATER &SEWER TREATING CHEN402- 7380 -534 31 -20
PIPE FITTINGS 402 7380 534.31 -20
PIPE FITTINGS 402- 7380 534.31 -20
HAND TOOLS ,POW &NON POWER402- 7380 534.31 -20
TESTING &CALIBRATION SERVI
TESTING &CALIBRATION SERVI
Water
Public Works -Water
Water Fund
DEPARTMENT OF REVENUE -WIRES Excise Tax Return -May
DETECTION INSTRUMENTS, INC OPTICAL EQUIP ACESS& SUPP
ENVIRONMENTAL RESOURCE ASSN CHEMICAL LAB EQUIP SUPP
CHEMICAL LAB EQUIP SUPP
ADT SECURITY SERVICES, INC SECURITY,FIRE,SAFETY SERV
Page 9
Account Number
402 7380 534.31 -05
402 7380 534.31 -05
402 7380 534.31 -20
402 7380 -534 31 -20
402 7380 534.31 -20
402 7380 534.31 -20
402 -7380- 534.42 -10
402 7380 -534 42 -10
402 7380 582.78 -10
402 7380 582.78 -10
402 7380 582.78 -10
402 7380 -582 78 -10
402 7380 592.83 -10
402 -7380- 592.83 -10
402 7380 -592 83 -10
402 7380 592.83 -10
402 7380 534.49 -50
402 7380 534.41 -50
402 7380 534.41 -50
Division Total:
Department Total:
Fund Total:
403 0000 237.00 -00
403 0000 237.00 -00
403 0000 237.00 -00
403 0000 237.00 -00
Division Total:
Department Total:
403 7480 535.41 -50
Date 7/11/2012
Invoice Amount
160.00
3,068.46
413.60
17.12
31.11
89.76
64.59
178.28
13,306.50
126,687.31
62,642 40
53,571.43
532.26
8,234 67
5,637.82
1,607.14
17,250 69
76 96
72.08
145 56
309.50
257 39
1,467.07
116.09
57 70
27 29
36.09
60.11
136.55
45.94
215.00
215.00
$296,904.11
$296,904.11
$297,276.74
156.32
-17.90
-13 19
-9.83
$115.40
$115.40
199.46
E -41
6 40 4 From: 6/23/2012 To: 7/6/2012
Vendor
AIR FLO HEATING COMPANY INC
AMSAN
ANGELES MILLWORK LUMBER CO
BLAKE SAND GRAVEL
CANON USA, INC
CENTURYLINK -QWEST
DEPARTMENT OF COMMERCE
DEPARTMENT OF REVENUE -WIRES
DETECTION INSTRUMENTS, INC
ENVIRONMENTAL RESOURCE ASSN
FASTENAL INDUSTRIAL
FEDERAL EXPRESS CORP
FERGUSON ENTERPRISES INC
GRAINGER
GREEN RIVER COMMUNITY COLLEGE
HACH COMPANY
NAPA AUTO PARTS
OLYMPIC STATIONERS INC
City of Port Angeles
City Council Expenditure Report
Description Account Number
EQUIPMENT MAINTENANCE,REC 403 7480 535.48 -10
PAPER PLASTIC DISPOSABL 403 7480 535.31 -01
ELECTRICAL EQUIP SUPPLY 403 7480 535.31 -01
HAND TOOLS ,POW &NON POWER403- 7480 535.35 -01
ROAD /HWY MAT NONASPHALTIC 403 7480 535.31 -20
OFFICE MACHINES ACCESS
06 -15 a/c 206T25585090B
06 -16 a/c 206T29544912B
06 -14 a/c 3604574859247B
06 -14 a/c 3604576315689B
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
FINANCIAL SERVICES
Excise Tax Return -May
403 7480 535.45 -31
403 7480 535.42 -10
403 7480 535.42 -10
403 7480 535.42 -10
403 7480 535.42 -10
403 7480 582.78 -10
403 7480 582.78 -10
403 7480 582.78 -10
403 7480 582.78 -10
403 7480 582.78 -10
403 7480 592.83 -10
403 7480 592.83 -10
403 7480 592.83 -10
403 7480 592.83 -10
403 7480 592.83 -10
403 7480 535.49 -50
BOATS,MOTORS,& MARINE SUP 403 7480 535.31 -20
ELECTRICAL EQUIP SUPPLY 403 7480 535.31 -20
OPTICAL EQUIP ACESS& SUPP 403 7480 535.31 -20
PERS,TEMP EMPLOYMENT AGCY 403 7480 535.31 -20
SHIPPING AND HANDLING 403 7480 535.42 -10
CHEMICAL LAB EQUIP SUPP 403 7480 535.31 -01
CHEMICAL LAB EQUIP SUPP 403 7480 535.49 -90
FASTENERS, FASTENING DEVS 403 7480 535.31 -01
FASTENERS, FASTENING DEVS 403 7480 535.31 -01
Shipping Chgs 403 7480 535.42 -10
PIPE FITTINGS 403 7480 535.31 -20
PIPE FITTINGS 403 7480 535.31 -20
PIPE FITTINGS 403- 7480 535.31 -20
FASTENERS, FASTENING DEVS 403 7480 535.31 -01
HUMAN SERVICES 403- 7480 535.43 -10
HUMAN SERVICES 403 7480 535.43 -10
HUMAN SERVICES 403 7480 535.43 -10
CHEMICAL LAB EQUIP SUPP 403 7480 535.31 -01
HAND TOOLS ,POW &NON POWER403- 7480 -535 35 -01
SUPPLIES 403 7480 535.31 -01
SUPPLIES 403- 7480 535.31 -01
Page 10
Date 7/11/2012
Invoice Amount
437.94
569.57
27.60
39.06
159.35
174.64
54.40
98.80
82.42
82.53
41,888.89
31,052.63
19,736.84
239,687.50
105,263 16
1,675.56
2,328.95
1,578.95
1,198.44
8,947.37
18,651 12
35.00
25.00
112.90
48.00
10.05
170.21
126.83
5.01
10.21
37 92
86.77
98.39
68.29
240.86
179.00
179.00
179.00
532.95
47.23
11.95
21.21
E 42
Vendor
PETTIT OIL COMPANY
PUD #1 OF CLALLAM COUNTY
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
UNITED PARCEL SERVICE
USA BLUEBOOK
VAL -MATIC VALVE MFG CORP
VERIZON WIRELESS
Public Works -WW /Stormwtr
DEPARTMENT OF REVENUE -WIRES
DEPARTMENT OF REVENUE -WIRES
OFFICE DEPOT
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
WASTE CONNECTIONS, INC
Public Works -Solid Waste
GERMAN, NANCY
DEPARTMENT OF REVENUE -WIRES
ANGELES PLUMBING INC
CLALLAM CNTY SOLID WASTE DEPT
DEPARTMENT OF REVENUE -WIRES
EDGE ANALYTICAL
MATHEWS GLASS CO INC
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description
FUEL,OIL,GREASE, LUBES
N Brook Ave
FIRST AID SAFETY EQUIP.
HAND TOOLS ,POW &NON
PUMPS ACCESSORIES
HAND TOOLS ,POW &NON
HAND TOOLS ,POW &NON
CHEMICAL LAB EQUIP SUPP
CHEMICAL LAB EQUIP SUPP
CHEMICAL LAB EQUIP SUPP
JANITORIAL SUPPLIES
FIRST AID SAFETY EQUIP
SUPPLIES
Shipping Chgs
CHEMICAL LAB EQUIP SUPP
CHEMICAL LAB EQUIP SUPP
PLUMBING EQUIP FIXT,SUPP
06 -22 a/c 571136182 -00004
Wastewater
Public Works -WW /Stormwtr
Account Number
403 7480 535.31 -01
403 7480 535.47 -10
403 7480 535.31 -01
POWER 403 7480 535.35 -01
403 7480 535.35 -01
POWER 403 7480 535.35 -01
POWER 403 7480 535.31 -01
403 7480 535.31 -01
403 7480 535.31 -01
403 7480 535.31 -01
403 7480 -535 31 -01
403 7480 -535 31 -01
403 7480 -535 31 -01
403 7480 -535 42 -10
403 7480 535.31 -01
403 7480 535.31 -01
403 7480 535.31 -20
403 7480 535.42 -10
Division Total:
Department Total:
Wastewater Fund Fund Total:
Excise Tax Return -May 404- 0000 237.00 -00
Division Total:
Department Total:
Excise Tax Return -May 404 7580 537.49 -50
SUPPLIES 404 7580 537.31 -01
FASTENERS, FASTENING DEVS 404 7580 537.31 -20
SUPPLIES 404- 7580 -537 31 -01
POISONS AGRICUL INDUSTR 404 7580 537.31 -01
ENVIRONMENTAL &ECOLOGICAL 404 7580 537.41 -51
Solid Waste Collections Division Total:
Public Works -Solid Waste Department Total:
Solid Waste- Collections Fund Total:
Refund overpayment-NR 405- 0000 213.10 -90
Excise Tax Return -May 405- 0000 237.00 -00
Division Total:
Department Total:
PLUMBING EQUIP FIXT,SUPP 405 7538 -537 48 -10
BLDG CONSTRUC SERVICES- 405 7538 -537 49 -90
Excise Tax Return -May 405 7538 -537 49 -50
TESTING &CALIBRATION SERVI 405 7538 537.41 -50
BUILDER'S SUPPLIES 405 7538 -537 49 -90
Page 11
Date 7/11/2012
Invoice Amount
36.89
150 74
52.03
58.03
71 20
63.40
112.06
5.11
53.85
4.05
72.36
126.81
23.87
29.88
179.45
28.50
71.11
116.85
$477,417.15
$477,417.15
$477,532.55
291.69
$291.69
$291.69
12,501.81
126.40
43.05
24 60
108 26
51,154.06
$63,958.18
$63,958.18
$64,249.87
280.69
126.69
$407.38
$407.38
539.39
3,794.97
20,141 44
150.00
1,410.61
E 43
Vendor
Michelle Hale
Sonja Coventon
NORTH PENINSULA BLDG ASSOC
OLYMPIC STATIONERS INC
SOUND PUBLISHING INC
SWAIN'S GENERAL STORE INC
WASTE CONNECTIONS, INC
Public Works -Solid Waste
ASPECT CONSULTING, LLC
Public Works -Solid Waste
ANGELES MILLWORK LUMBER CO
DEPARTMENT OF REVENUE -WIRES
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
VERIZON WIRELESS
Public Works -WW /Stormwtr
DEPARTMENT OF REVENUE -WIRES
CHURCH, JEREMY
CLALLAM CNTY EMS
LIFE ASSIST
MOROZ, JAMES
OLYMPIC OXYGEN
REIFENSTAHL, PATRICIA
VERIZON WIRELESS
Fire Department
AIR FLO HEATING COMPANY INC
ALL WEATHER HEATING COOLING
ELECTRIC SERVICE INC
EVERWARM HEARTH HOME INC
CITY REBATE
CITY REBATE
CITY REBATE
CITY REBATE
CITY REBATE
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description
MILEAGE REIMBURSEMENT
MILEAGE REIMBURSEMENT
MBRSHIP IN BUILT GREEN AD
SUPPLIES
COMMUNICATIONS /MEDIA SERV
SUPPLIES
ENVIRONMENTAL &ECOLOGICAL
ENVIRONMENTAL &ECOLOGICAL
BLDG CONSTRUC SERVICES
ENVIRONMENTAL &ECOLOGICAL
ENVIRONMENTAL &ECOLOGICAL
SW Transfer Station
Consult Landfill Post
Solid Waste Landfill
Public Works -Solid Waste
Solid Waste LF/Trf Stn
BUILDER'S SUPPLIES
Excise Tax Return -May
PAINTING EQUIPMENT ACC
ENGINEERING EQUIPMENT
06 -22 a/c 571136182 -00001
Stormwater
Public Works -WW /Stormwtr
Stormwater Fund
Excise Tax Return -May
FIRST AID CLASS 6/29/12
Medic I Advisory
CPR FACE SHIELDS
EDUCATIONAL SERVICES
STEAM HOT WATER BOILERS
CPR CLASS 6/19/12
06 -15 a/c 264395724 -00001
Medic I
Fire Department
Medic I Utility
Page 12
Account Number
405 7538 537.31 -01
405 7538 537.31 -01
405 7538 -537 44 -10
405 7538 537.44 -10
405 7538 -537 44 -10
405 7538 537.48 -10
405 7538 537.41 -51
405 7538 537.41 -51
405 7538 537.41 -51
405 7538 -582 75 -10
405 7538 592.83 -10
Division Total:
405 7585 537.41 -50
Division Total:
Department Total:
Fund Total:
406 7412- 538.35 -01
406 7412- 538.49 -50
406 7412- 538.35 -01
406 7412 -538 35 -01
406 7412 -538 42 -10
Division Total:
Department Total:
Fund Total:
409 0000 237.00 -00
Division Total:
Department Total:
409 6025 526.31 -08
409 6025 526.41 -50
409 6025 -526 31 -08
409 6025 -526 31 -08
409 6025 526.31 -13
409 6025 526.31 -08
409 6025 526.42 -10
Division Total:
Department Total:
Fund Total:
421 7121- 533.49 -86
421 7121- 533.49 -86
421 7121- 533.49 -86
421 7121 -533 49 -86
421 7121- 533.49 -86
Date 7/11/2012
Invoice Amount
8.33
106.33
150.00
55.96
150.00
130.67
1,294.74
5,367.28
285,124.03
26,490.11
36,288.61
$381,202.47
12,617.86
$12,617.86
$393,820.33
$394,227.71
6.82
4,250 42
36.75
11.78
19.33
$4,325.10
$4,325.10
$4,325.10
226.16
$226.16
$226.16
200 00
600.00
140.92
200.00
10.26
50.00
87.38
$1,288.56
$1,288.56
$1,514.72
1,500 00
500.00
1,010.00
454.74
521.04
E 44
r rit,va
Vendor
FLUID MARKET STRATEGIES
GLASS SERVICES CO INC
MATHEWS GLASS CO INC
DUSTIN TEEL
FREDERIC SHWILLER
MARJORIE FAIRES
STEPHEN HOFFMAN
THOMAS BUILDING CENTER
Public Works- Electric
CAPACITY PROVISIONING INC
EES CONSULTING INC
DONALD A GUTHRIE
MILDRED PAGE
SITKUM TREE SPECIALIST
Public Works- Electric
SARGENT ENGINEERING, INC
Public Works -WW /Stormwtr
PACE ENGINEERS, INC
Public Works -Equip Svcs
BUILDERS EXCHANGE OF WA INC
Public Works -WW /Stormwtr
ALTEC INDUSTRIES, INC
BAXTER AUTO PARTS #15
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description Account Number
CITY REBATE 421 7121 533.49 -86
CITY REBATE 421 7121 533.49 -86
CITY REBATE 421 7121 533.49 -86
CITY REBATE 421 7121 533.49 -86
CITY REBATE 421 7121 533.49 -86
CITY REBATE 421 7121 533.49 -86
CITY REBATE 421 7121 533.49 -86
CITY REBATE 421 7121 533.49 -86
CITY REBATE 421- 7121 533.49 -86
CITY REBATE 421 7121 533.49 -86
CITY REBATE 421 7121 533.49 -86
Conservation Division Total:
Public Works- Electric Department Total:
Conservation Fund Total:
RADIO TELECOMMUNICATION 451 7188 -594 65 -10
RADIO TELECOMMUNICATION 451 7188 594.65 -10
RADIO TELECOMMUNICATION 451 7188 594.65 -10
MISC PROFESSIONAL SERVICE 451 7188 594.41 -50
TREE REPLACEMENT DONALD 451 7188 594.65 -10
TREE REPLACEMENT DONALD 451 7188 594.65 -10
AMI METER REPAIR REIMBURS 451 7188 594.65 -10
ROADSIDE,GRNDS,REC, PARK 451 7188 594.65 -10
Electric Projects Division Total:
Public Works- Electric Department Total:
Electric Utility CIP Fund Total:
ENGINGEERING SERVICES 453 7488 594.41 -50
Wastewater Projects Division Total:
Public Works -WW /Stormwtr Department Total:
WasteWater Utility CIP Fund Total:
Consult -4th St Stormwater 456- 7688 594.41 -50
Stormwater Util CIP Projs Division Total:
Public Works -Equip Svcs Department Total:
Stormwtr Util Projects Fund Total:
COMMUNICATIONS /MEDIA SERV 463- 7489 594.41 -50
CSO Capital Division Total:
Public Works -WW /Stormwtr Department Total:
CSO Capital Fund Fund Total:
AUTO TRUCK MAINT ITEMS 501 0000 141.40 -00
AUTO TRUCK MAINT ITEMS 501 0000 141.40 -00
BELTS AND BELTING 501- 0000 141.40 -00
BELTS AND BELTING 501 0000 141.40 -00
Page 13
Date 7/11/2012
Invoice Amount
1,933.10
791.36
783.29
774.00
243.00
504.00
50 00
50 00
100.00
100.00
1,434.00
$10,748.53
$10,748.53
$10,748.53
70,428.86
51,457.06
23,848.00
10,157.50
157.14
157.14
704 60
4,932.20
$161,528.22
$161,528.22
$161,528.22
8,614.40
$8,614.40
$8,614.40
$8,614.40
4,171 80
$4,171.80
$4,171.80
$4,171.80
96.00
$96.00
$96.00
$96.00
2,812.33
20.17
9.52
47.59
E 45
Vendor
BAXTER AUTO PARTS #15
CRASH SUPPLY INC
IBS INCORPORATED
KAMAN INDUSTRIAL TECHNOLOGIES
NAPA AUTO PARTS
PETTIT OIL COMPANY
QUALITY 4X4 TRUCK SUPPLY
SUNSET DO -IT BEST HARDWARE
ALLIED BODY WORKS
ARAMARK
BAXTER AUTO PARTS #15
COPY CAT GRAPHICS
CUMMINS NORTHWEST INC
EVERGREEN COLLSN /RADIATOR RPR
FAR -WEST MACHINE HYDRAULICS
GLASS ACTION, INC
ISLAND CO PUBLIC WORKS
KAMAN INDUSTRIAL TECHNOLOGIES
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK ACCESSORIES
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK ACCESSORIES
AUTO TRUCK ACCESSORIES
AUTO TRUCK ACCESSORIES
AUTO TRUCK MAINT ITEMS
FUEL,OIL,GREASE, LUBES
FUEL,OIL,GREASE, LUBES
FUEL,OIL,GREASE, LUBES
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
BELTS AND BELTING
AUTO TRUCK MAINT ITEMS
LAUNDRY /DRY CLEANING SERV
LAUNDRY /DRY CLEANING SERV
AUTO TRUCK MAINT ITEMS
BELTS AND BELTING
AUTO TRUCK ACCESSORIES
AUTO TRUCK ACCESSORIES
BELTS AND BELTING
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT. ITEMS
AUTO TRUCK ACCESSORIES
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
AUTO MAJOR TRANSPORTATION
AUTO TRUCK MAINT ITEMS
Page 14
Account Number
501 0000 141.40 -00
501 0000 141.40 -00
501 0000 141.40 -00
501 0000 141.40 -00
501 0000 141.40 -00
501 0000 -141 40 -00
501 0000 141.40 -00
501 0000 141.40 -00
501 0000 141.40 -00
501 0000 141.40 -00
501 0000 141.40 -00
501 0000 141.40 -00
501 0000 141.40 -00
501 0000 -141 40 -00
501 0000 141.40 -00
501 -0000- 141.20 -00
501 0000 141.20 -00
501 0000 141.20 -00
501 0000 141.40 -00
501 0000 141.40 -00
501 0000 141.40 -00
Division Total:
Department Total:
501 7630 548.34 -02
501 7630- 548.49 -90
501 7630 548.49 -90
501 7630 -548 34 -02
501 7630 548.34 -02
501 7630- 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630- 548.34 -02
501 7630 -548 34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 -548 34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 -594 64 -10
501 7630 548.34 -02
Date 7/11/2012
Invoice Amount
15.24
129.73
62.11
1.46
175.28
437.41
85.99
59.89
42.84
15.81
16 67
1,171 70
397.46
1,181 29
45.82
6,833.88
6,303.63
846.28
9.84
82.76
33.15
$20,837.85
$20,837.85
43 80
23.60
23.60
10.10
18 34
60.44
54 41
-18.34
52.00
208.56
57.00
216.80
570.69
126.28
118 16
94.85
65.04
4,000.00
19.92
E 46
Vendor
LES SCHWAB TIRE CENTER
LINCOLN INDUSTRIAL CORP
NAPA AUTO PARTS
NORTHWEST INDUSTRIAL EQUIPMENT
OFFICE DEPOT
OWEN EQUIPMENT
PACIFIC OFFICE EQUIPMENT INC
PETTIT OIL COMPANY
PORT ANGELES TIRE FACTORY
QUALITY 4X4 TRUCK SUPPLY
RICHMOND 2 -WAY RADIO
RUDDELL AUTO MALL
RUDY'S AUTOMOTIVE
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
SYSTEMS FOR PUBLIC SAFETY, INC
UNITED PARCEL SERVICE
Public Works -Equip Svcs
I T XCHANGE CORP
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description
EXTERNAL LABOR SERVICES
METALS, BARS, PLATES, RODS
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT. ITEMS
EXTERNAL LABOR SERVICES
SUPPLIES
Paper Roll
AUTO TRUCK MAINT ITEMS
OFFICE SUPPLIES, GENERAL
FUEL,OIL,GREASE, LUBES
FUEL,OIL,GREASE, LUBES
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
RADIO TELECOMMUNICATION
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
AUTO TRUCK MAINT ITEMS
AUTO TRUCK MAINT ITEMS
RENTAULEASE EQUIPMENT
AUTO TRUCK MAINT ITEMS
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
Shipping Chgs
Equipment Services
Public Works -Equip Svcs
Equipment Services
COMPUTER HARDWARE &PERIPH1502 0000 237.00 00
REPLACEMENT 300GB HD (QTY 502 0000 237.00 -00
Division Total:
Page 15
Account Number
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630- 548.34 -02
501 7630 548.31 -01
501 7630 548.31 -01
501 7630 548.31 -01
501 7630 548.34 -02
501 7630 548.31 -01
501 7630 548.32 -13
501 7630- 548.32 -13
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 -548 34 -02
501 7630 -548 34 -02
501 7630- 548.34 -02
501 7630- 548.34 -02
501 7630- 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630- 548.34 -02
501 7630 548.34 -02
501 7630 548.31 -01
501 7630 548.34 -02
501 7630 548.45 -30
501 7630 548.34 -02
501 7630 548.34 -02
501 7630 548.34 -02
501 7630- 548.34 -02
501 7630 548.42 -10
Division Total:
Department Total:
Fund Total:
Date 7/11/2012
Invoice Amount
60.98
78.94
17.32
-17.32
489.31
51.86
-6.18
125 54
195.32
309.33
263.69
19.46
387.47
60.49
19.46
71.44
110.04
312.56
81.30
88.35
61.97
41.40
193.99
370.67
77.48
10.41
97.54
528.13
19.01
1.94
49.32
6.44
585.31
170 73
102 44
6.97
$10,788.36
$10,788.36
$31,626.21
449.74
-70.56
$520.30
E 47
Vendor
I T XCHANGE CORP
!NX, LLC
NORDISK SYSTEMS, INC
SUNGARD PUBLIC SECTOR
Finance Department
AIR FLO HEATING COMPANY INC
NORDISK SYSTEMS, INC
Finance Department
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description Account Number
Department Total:
COMPUTER HARDWARE&PERIPHI 502-2081-518.48-10
REPLACEMENT 300GB HD (QTY 502 2081 518.48 -10
COMPUTER HARDWARE&PERIPHI 502-2081-518.31-60
ONSITE TRAINER /ENGINEER T
SUNGARD WEB CLASSES TRA
Information Technologies
AIR CONDITIONING HEATNG
DATA PROC SERV &SOFTWARE
IT Capital Projects
Finance Department
Information Technology
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
Disability Board -June
Disability Board -June
REIMBURSE MEDICARE -May
Disability Board -June
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
REIMBURSE MEDICARE -May
Disability Board -June
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
REIMBURSE MEDICARE -May
Disability Board -June
Page 16
502 2081 518.43 -10
502 2081 518.43 -15
Division Total:
502 2082 594.65 -10
502 2082 594.65 -10
Division Total:
Department Total:
Fund Total:
503 1631 -517 46 -35
503 1631 -517 46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 -1631- 517.46 -35
503 -1631- 517.46 -35
503 -1631- 517.46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 -1631- 517.46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 -1631- 517.46 -35
503 -1631- 517.46 -35
503 1631 -517 46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 -1631- 517.46 -35
503 -1631- 517.46 -35
503 1631- 517.46 -35
503 1631 -517 46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631 517.46 -35
503 -1631- 517.46 -35
503 1631- 517.46 -35
Date 7/11/2012
Invoice Amount
$520.30
5,803.74
910.56
134 42
1,585.42
11, 000.00
$19,434.14
20,048 58
4,888.84
$24,937.42
$44,371.56
$43,851.26
115.40
115.40
115.40
99.90
-99.90
99.90
99.90
-99.90
99.90
95.42
20.00
99.90
360.19
-99.90
99.90
550 90
550.90
550.90
99.90
43.09
-99.90
99.90
99.90
-99 90
99.90
99.90
-99.90
99.90
99 90
143.58
E 48
Vendor
Abbi Gates
r. �v From: 6/23/2012 To: 7/6/2012
NW ADMIN TRANSFER ACCT
Self Insurance
FRANK GATES SERVICES CO
Self Insurance
Port Angeles Auto Glass
Self Insurance
Fireman's Pension
PA DOWNTOWN ASSN
City of Port Angeles
City Council Expenditure Report
Description
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
Disability Board -June
WELLNESS SUPPLIES
S /NSIWT
RETIREES
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
REIMBURSE MEDICARE -May
Disability Board -June
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
Other Insurance Programs
TPA FEE
Worker's Compensation
IN HOUSE LIABILITY CLAIM
Comp Liability
Self Insurance
Self Insurance Fund
REIMBURSE MEDICARE -May
Disability Board -June
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
REIMBURSE MEDICARE -May
Disability Board -June
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -May
REIMBURSE MEDICARE -JUNE
Fireman's Pension
Fireman's Pension
Firemen's Pension
JUNE DECAL SALES
JUNE PBIA RECEIPTS
DUPAR/ FIRST ST PLAZA
Page 17
Account Number
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 -1631- 517.41 -51
503 1631- 517.46 -33
503 1631- 517.46 -34
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631 -517 46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631- 517.46 -35
503 1631 -517 46 -35
Division Total:
503 1661- 517.41 -40
Division Total:
503 1671- 517.49 -98
Division Total:
Department Total:
Fund Total:
602 6221 517.46 -35
602 6221 517.46 -35
602 6221 517.46 -35
602 6221 517.46 -35
602 6221 517.46 -35
602 6221 517.46 -35
602 6221 517.46 -35
602 6221 517.46 -35
602 6221 517.46 -35
602 6221 517.46 -35
602 6221 517.46 -35
Division Total:
Department Total:
Fund Total:
650 0000 231.91 -00
650- 0000 231.92 -00
650- 0000 231.93 -00
Division Total:
Department Total:
Date 7/11/2012
Invoice Amount
-99.90
99.90
99.90
-99.90
99.90
207.78
202.08
70,323 44
10,245.80
99.90
-99.90
99.90
99.90
340.93
-99.90
99.90
$83,647.61
4,215 00
$4,215.00
245.42
$245.42
$88,108.03
$88,108.03
99.90
110 00
-99.90
99 90
99.90
91.85
-99 90
99.90
99.90
-99.90
99.90
$501.55
$501.55
$501.55
275.32
1,453.89
1,986.00
$3,715.21
$3,715.21
E 49
Vendor
CENTURYLINK -QWEST
Esther Webster /Fine Arts
AFLAC
PERS
AFSCME LOCAL 1619
ASSOCIATION OF WASHINGTON CITIES
CLALLAM CNTY SUPERIOR COURT
DIMARTINO/WSCFF DISABILITY
FIREFIGHTERS LOCAL 656
GUARANTEED EDUCATION TUITION
IBEW LOCAL 997
LEOFF
OFFICE OF SUPPORT ENFORCEMENT
POLICE ASSOCIATION
UNITED WAY (PAYROLL)
US DEPARTMENT OF EDUCATION
WSCCCE AFSCME AFL -CIO
Totals for check period
City of Port Angeles
City Council Expenditure Report
From: 6/23/2012 To: 7/6/2012
Description
Off Street Parking Fund
06 -23 a/c 206T418577331 B
Esther Webster /Fine Arts
Esther Webster /Fine Arts
Esther Webster Fund
AFLAC SUPP INSURANCE
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
AWC SUPP LIFE INSURANCE
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
P/R Deductions pe 06 -24
Payroll Clearing
From 6/23/2012 To: 7/6/2012
Page 18
Account Number
Fund Total:
652- 8630 575.42 -10
Division Total:
Department Total:
Fund Total:
920 0000 231.53 -10
920 0000 231.54 -40
920 0000 231.54 -40
920 0000 231.53 -30
920 0000 231.56 -30
920 0000 231.53 -40
920 0000 231.54 -30
920 0000 231.56 -95
920 0000 -231 54 -20
920 0000 231.51 -21
920 0000 -231 56 -20
920- 0000 -231 56 -20
920 0000 231.51 -10
920 0000 231.51 -11
920 0000 231.51 -12
920 0000 231.55 -10
920 0000 231.56 -10
920 0000 231.56 -30
920 0000 -231 54 -40
Division Total:
Department Total:
Fund Total:
Date 7/11/2012
Invoice Amount
$3,715.21
57.46
$57.46
$57.46
$57.46
1,303.88
92.00
184.00
342.20
212.18
1,316.82
1,701.00
263.50
1,122.54
22,962.33
703.59
169.85
1,713.75
10,303.56
40,757.08
243.00
508.63
76.19
4,261 18
$88,237.28
$88,237.28
$88,237.28
$2,108,954.05
E -50
CITY COUNCIL MEMO
W A S H I N G T O N U.S.A.
DATE: July 17, 2012
TO: CITY COUNCIL
FROM: Glenn A. Cutler, P. E., Director of Public Works Utilities
SUBJECT: City of Redmond Interlocal Joint Purchasing Agreement
Summary: The City of Redmond has requested that the City enter into a Joint Purchasing
Agreement enabling them to purchase a new Hydro- Excavating Vacuum (HEV) Truck using our
previous bid.
Recommendation: Approve and authorize the City Manager to sign a Joint Purchasing
Agreement with the City of Redmond, and to make minor modifications to the Agreement, if
necessary.
Background /Analysis: The City of Redmond has requested the City enter into a Joint Purchasing
Agreement. An agreement of this nature saves time and money by negating the need for the
bidding process in certain instances. The City of Redmond is interested in purchasing a Hydro
Excavating Vacuum Truck, also known as a Catchbasin Cleaning Jetter Truck, like the one we bid
last year.
The purchasing of equipment and materials by bid requires a good deal of time and money to
develop the specifications and then advertise for bids. By utilizing the contract from another
agency, these expenses are eliminated while still ensuring the best buy. The City has similar
agreements with the City of Tacoma and such entities as Clallam County, PUD No. 1 of Clallam
County, City of Seattle, City of Burlington, and King County.
It is recommended that Council approve and authorize the City Manager to sign a Joint Purchasing
Agreement with the City of Redmond, and to make minor modifications to the Agreement, if
necessary.
Attachment: Interlocal Joint Purchasing Agreement
N: \CCOUNCIL\FINAL \City of Redmond Interlocal Joint Purchasing Agreement.docx
E -51
THIS INTERLOCAL AGREEMENT made and entered into, pursuant to
the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of
Washington, on the day of July, 2012, by and between the CITY OF
PORT ANGELES, a municipal corporation of the State of Washington
(hereinafter referred to as "Port Angeles and the CITY OF REDMOND, a
municipal corporation of the State of Washington (hereinafter referred to as
"Redmond
WITNESSETH:
CITY OF PORT ANGELES CITY OF REDMOND
INTERLOCAL AGREEMENT
FOR PURCHASE OF GOODS AND MATERIALS
WHEREAS, the parties hereto desire to establish a procedure to make
joint purchases so that each party may acquire goods and /or services upon
favorable terms and conditions, and without needlessly duplicating efforts; and
WHEREAS, Port Angeles has previously requested bids for certain goods
and /or materials described herein. Further, Port Angeles advertised its
solicitation for bids by either (i) posting the bid or solicitation notice on a web site
established and maintained by a public agency, purchasing cooperative, or
similar service provider, for purposes of posting public notice of bid or proposal
solicitations, or (ii) provided an access link on the state's web portal to the notice;
and
WHEREAS, Port Angeles' request for bids notified vendors the contract
could be used by more than one government entity.
NOW THEREFORE in consideration of their mutual covenants, conditions
and promises, THE PARTIES HERETO DO HEREBY AGREE as follows:
1. SERVICES
Port Angeles requested bids for a Catchbasin Cleaning Jetter Truck through a
bid process accomplished in August 2011. This bid process included posting the
solicitation notice on Port Angeles' web site, and the solicitation also notified
vendors the contract could be used by more than one government entity.
Redmond wishes to utilize this bid for purchase of a similar vehicle.
2. PERFORMANCE
Neither party shall be responsible to the other party for the performance, non-
performance, or flawed performance of contracts by vendors.
3. TERM OF AGREEMENT FOR SERVICES
The term of this agreement shall be from the date hereof, and shall extend until
terminated. This agreement may be terminated by either party by giving ten (10)
Page 1
E -52
days written notice to the other party, provided that termination shall not affect or
impair any joint purchases of the parties that are agreed to on or before the
termination.
4. INDEMNIFICATION
If such claims are caused by or result from the concurrent negligence of Port
Angeles, or its agents, employees, and /or officers, and Redmond, or its agents,
employees, and /or officers, then these indemnity provisions shall be valid and
enforceable only to the extent of the negligence of the indemnifying party;
provided that nothing herein shall require either party to hold harmless or defend
the other party or the other party's agents, employees and /or officers from any
claims arising from the sole negligence of the other party, or its agents,
employees, and /or officers.
By virtue of this provision, the parties shall not be deemed to have waived their
immunity pursuant to Title 51 RCW, and nothing contained in this agreement
shall be construed so as to operate as a waiver.
5. COMPLIANCE WITH REGULATIONS AND LAWS
The parties shall comply with all applicable rules and regulations pertaining to
them in connection with the matters covered herein. It shall be the obligation
placing an order for goods or services to be certain that all legal requirements
applicable to that party have been met.
6. OTHER SOURCES
Each party shall have the right to contract independently for the purchase of any
goods or services, and to publish bid specifications that exclude the other party
from purchasing goods under any contract awarded pursuant to such bid
specifications, provided that this provision shall not be construed so as to impair
existing or pending joint purchases by the parties.
7. ASSIGNMENT
The parties shall not assign this Agreement or any interest, obligation or duty
therein without the express written consent of the other party.
8. ATTORNEYS' FEES
If either party shall be required to bring any action to enforce any provision of this
Agreement, or shall be required to defend any action brought by the other party
with respect to this Agreement, and in the further event that one party shall
substantially prevail in such action, the losing party shall, in addition to all other
payments required therein, pay all of the prevailing party's reasonable costs in
connection with such action, including such sums as the court or courts may
adjudge reasonable as attorney's fees in the trial court and in any appellate
courts.
Page 2
E -53
9. NOTICES
All notices and payments hereunder may be delivered or mailed. If mailed, they
shall be sent to the following respective addresses:
To Port Angeles
321 E. 5 St
PO Box 1150
Port Angeles, WA 98362
Attn: Lucy Hanley
Page 3
To Redmond
Po Box 97010
Redmond, WA 98073 -9710
Attn: City Attorney
or to such other respective addresses as either party hereto may hereafter from
time to time designate in writing. All notices and payments mailed by regular post
(including first class) shall be deemed to have been given on the second
business day following the date of mailing, if properly mailed and addressed.
Notices and payments sent by certified or registered mail shall be deemed to
have been given on the day next following the date of mailing, if properly mailed
and addressed. For all types of mail, the postmark affixed by the United States
Postal Service shall be conclusive evidence of the date of mailing.
10. NONDISCRIMINATION
Each of the parties, for itself, its heirs, personal representatives, successors in
interest, and assigns, as a part of the consideration hereof, does hereby
covenant and agree that it will comply with pertinent statutes, Executive Orders
and such rules as are promulgated to assure that no person shall, on the
grounds of race, creed, color, national origin, sex, age, or the presence of any
sensory, mental or physical handicap be discriminated against or receive
discriminatory treatment by reason thereof.
11. MISCELLANEOUS
A. All of the covenants, conditions and agreements in this Agreement
shall extend to and bind the legal successors and assigns of the parties
hereto.
B. This Agreement shall be deemed to be made and construed in
accordance with the laws of the State of Washington jurisdiction and
venue for any action arising out of this Agreement shall be in Clallam
County, Washington.
C. The captions in this Agreement are for convenience only and do not
in any way limit or amplify the provisions of this Agreement.
D. Unless otherwise specifically provided herein, no separate legal
entity is created hereby, as each of the parties is contracting in its capacity
as a municipal corporation of the State of Washington. The identity of the
parties hereto are as set forth hereinabove.
E. The purpose of this Agreement is to accomplish the objectives of
this Agreement.
E -54
F. The performances of the duties of the parties provided hereby shall
be done in accordance with standard operating procedures and customary
practices of the parties.
G. No joint oversight and administration board is created hereby.
H. This Agreement constitutes the entire agreement between the
parties. There are no terms, obligations, covenants or conditions other
than those contained herein. No modifications or amendments of this
Agreement shall be valid or effective unless evidenced by an agreement in
writing signed by both parties.
I. Copies of this Agreement shall be filed with the King County
Auditor's Office, the Clallam County Auditor's Office, and with the
respective City Clerks of the parties hereto.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of
the day and year first above written.
CITY OF PORT ANGELES CITY OF REDMOND
By: By:
City Manager
Approved as to form: Name:
Title:
City Attorney
Date:
City Clerk
Page 4
E -55
CITY COUNCIL MEMO
NGEL
W A S H I N G T O N U. S. A
DATE: July 17, 2012
TO: CITY COUNCIL
FROM: Glenn A. Cutler, P. E., Director of Public Works Utilities
SUBJECT: Electric Utility 2012 Resource Plan
Summary: The City's electric utility must comply with an unfunded Washington state mandate to
develop a Resource Plan. A component of the enabling legislation is that consumer participation
in the development of the Resource Plan is encouraged. Further, the governing body of a
consumer -owned utility must approve the 2012 and any future Resource Plans after it has provided
public notice and hearing.
Recommendation: Set a public hearing for August 7, 2012.
Background /Analysis: The electric utility is required by RCW 19.280.030 to update its Resource
Plan (Plan) and submit it to the state Department of Commerce by September 3, 2012. The first
state mandated Plan was completed in 2008, and an update to the plan was completed in 2010.
Electric utilities with more than 25,000 customers are required to prepare an Integrated Resource
Plan, which is a much more extensive effort.
The principal desired outcome of the Plan is to ensure electric utilities have adequate resources to
meet projected loads, especially as BPA has moved to a tiered rate structure from its previous
melded rate schedule. While the Plan is not a legally binding document, at a minimum it must
provide a description of current power loads and resources, as well as the estimated power loads
and resources for 2017 and 2022 time periods. The state required Plan must be updated every two
years and may be available to the public from the City's website.
In its projection of the resources estimated to serve future loads, the Plan must explain why those
resources were chosen, and if those chosen resources were not conservation, efficiency or
renewable energy resources, an explanation must be provided on why such a decision was made.
Staff is currently preparing an update to the 2010 Plan based on typical growth rates and the City's
current and anticipated future mix of resources. The on -time delivery schedule for the 2012 Plan is
summarized on the following page.
N: \CCOUNCIL\FINAL\Electric Utility 2012 Resource Plan.docx
E -56
July 17, 2012 City Council
Electric Utility 2012 Resource Plan
Page 2
On July 10, 2012, the Utility Advisory Committee forwarded a favorable recommendation to City
Council to proceed with a public hearing on the Plan.
Dates Action Items
July 17, 2012
August 7, 2012
August 14, 2012
August 21, 2012
August 28, 2012
Electric Utility 2012 Resource Plan Schedule
Council sets public hearing for August 7, 2012
Plan presented to Council; Public hearing opened
Utility Advisory Committee update on Plan
Council continues public hearing and approves resolution
Final Plan and approved resolution submitted to the Washington State
Department of Commerce
MART r NGELES
W A S H I N G T O N U.S.A.
CITY COUNCIL MEMO
DATE: JULY 17, 2012
To: CITY COUNCIL
FROM: TERRY GALLAGHER, CHIEF OF POLICE
SUBJECT: PUBLIC SAFETY ADVISORY BOARD APPOINTMENTS
Summary: Port Angeles Municipal Code 2.26.020 establishes the Public Safety Advisory Board
(PSAB) and defines the composition of the Board. Up to twelve (12) members are authorized to
fill four year terms. The Board has several vacancies and recently went through an application and
interview process to fill the vacancies. Eight applications were received and five of the applicants
were found to meet the qualifications for membership as established by ordinance. Those five are
Mark Bowes, David Windsor, Will Payne, Pam Lindquist, and W. Scott Manning. At the June 27,
2012 meeting of the PSAB, the Board voted to recommend the five named applicants to the City
Council for appointment as members of the Public Safety Advisory Board.
Additionally, there are current members of the PSAB that have reapplied to continue as members
and need to be reappointed to the positions they currently hold. They are Alan Barnard, Dennis
Wilcox, Joe Fisk, Kathy Steinkamp, and Ed Zoble.
Recommendation: Appoint Mark Bowes, David Windsor, Will Payne, Pam Lindquist, and W.
Scott Manning to membership on the Public Safety Advisory Board, and reappoint Alan Barnard,
Dennis Wilcox, Joe Fisk, Kathy Steinkamp, and Ed Zoble to serve 4 -year terms as authorized by
ordinance and recommended by the PSAB members.
Background Analysis: The Public Safety Advisory Board was established by ordinance in 1992.
It was originally known as the Law Enforcement Advisory Board. The name was changed in 2007
when the duties of the board were expanded to encompass the complete public safety function in
Port Angeles, both police and fire.
The Board is authorized 12 members but has functioned over the last few years with as few as six
members. A recruiting campaign for new members was launched earlier this year. Eight
applications were received. Of the eight, five applicants were found to meet the necessary
qualifications for membership on the Board. Those applicants were interviewed by a PSAB
interview panel and, on June 27, 2012, the Board voted to approve the applicants and recommend
their appointment to the City Council.
E -58
PUBLIC SAFETY ADVISORY BOARD APPOINTMENTS
PAGE 2
The applicants are:
Mark Bowes owner of Bowes Training Services and has been involved in EMS for many
years.
David Winsor Port Angeles High School sophomore.
Will Payne an attorney with the Washington State office of the Attorney General, former
private practice attorney, and current candidate for Clallam County Superior Court judge.
Pamela Lindquist attorney in private practice.
W. Scott Manning school bus driver for School District #121.
Ideally, the membership of the PSAB is broadly representative of the community. That ideal is
brought closer to reality with the addition of the proposed new members. School district and
student representation has been absent for the last few years and I don't believe the legal
community has ever been represented.
There are also sitting members of the PSAB nearing the end of their four -year terms that are
interested in continuing their membership on the board. To do so those members must be
reappointed by Council.
Current members due for reappointment to the board are:
Alan Barnard a representative of the business community and involved in real estate.
Dennis Wilcox a local veterinarian, recently retired.
Joe Fisk retired Idaho State Patrol command officer.
Kathy Steinkamp member of the Makah tribal community.
Ed Zoble retired hospital administrator and psychologist.
The purpose of the Public Safety Advisory Board is to advise the police and fire chiefs on matters
of policy or other issues or initiatives that have the potential to impact the community. The
addition of these new members will add value to the role of the board and both Interim City
Manager (Fire Chief) Dan McKeen and I are excited to see these applicants seated as board
members.
DATE: JULY 17, 2012
To: CITY COUNCIL
FROM: TERRY GALLAGHER, CHIEF OF POLICE
SUBJECT: WIRELESS MOBILE DATA SYSTEM ACQUISITION INTEGRATION AGREEMENT
AMENDMENT No. 1
Summary: Staff was recently notified that the City received final approval and authorization on a
$52,000.00 grant award from the Federal Emergency Management Agency for in -car cameras for
public safety. The grant can be incorporated into an existing Agreement as a change order and can
be completed prior to when the grant expires.
Recommendation: Authorize the City Manager to sign Amendment No. 1 to the Wireless Mobile
Data System Acquisition and Integration Agreement with Capacity Provisioning, Inc. in an amount
not to exceed $48,422.28, which increases the maximum compensation under the agreement from
$2,577,922.00 to $2,626,344.28, and to make minor modifications to the agreement, if necessary.
Background /Analysis: On December 13, 2011, City Council approved a Wireless Mobile Data
System Acquisition and Integration Agreement for a Wireless Mobile Data System (WMDS). As
part of the procurement process and the Agreement that was accepted, one of the City's options
includes in -car cameras for public safety. Due to the need to use all Broadband Technology
Opportunities Program (BTOP) grant funds for construction, the option for in -car cameras was not
able to be included.
Staff was recently notified that the City has received the final award and authorization by the
Federal Emergency Management Agency (FEMA) through their fiduciary agent to commence
procurement via a previously awarded FEMA Port Security grant. Up to $52,000 is approved by
FEMA for in -car cameras for public safety. The FEMA Port Security grant can provide in -car
cameras for up to six (6) police cars, and requires that the work is completed by the end of this
year. News of the grant award is very timely and staff initiated including the additional scope of
work in the WMDS Acquisition and Integration Agreement.
PW_101 01 [Revised 07/20/04]
W A S H I N G T O N U.S.A.
CITY COUNCIL MEMO
E -60
WIRELESS MOBILE DATA SYSTEM ACQUISITION INTEGRATION AGREEMENT
AMENDMENT No. 1
PAGE 2
The additional scope of work includes procurement, configuration, and installation of an in -car
camera system that will utilize the WMDS. The work will be completed by Cascade Network and
Capacity Provisioning and at the same time the WMDS hardware and software is installed in
police cars prior to October. This will allow the Police Department to configure right now the in-
car hardware and software consistent with a camera application that will be usable for present and
future installations. This will save labor and costs that would be incurred in the future as the
WMDS hardware and software in thirty -three police vehicles would have to be reconfigured to
handle the in -car camera application. This also saves the staff time that would have been involved
in the preparation of an additional RFP and in -car camera bid specifications.
The proposed amendment was brought before the Utility Advisory Committee (UAC) on July 10,
2012. The UAC voted to recommend approval of Amendment No. 1 to the WMDS Acquisition
Integration Agreement. At that time I was not able to provide the UAC members with information
in respect to the federal match amount.
The grant requires a 25% local match in the amount of $13,055.00. That amount is included
in the 2012 budget.
Attachment: Draft Amendment No. 1 to the WMDS Acquisition and Integration Agreement
AMENDMENT No. 1 TO THE
WIRELESS MOBILE DATA SYSTEM ACQUISTION
AND INTEGRATION AGREEMENT BETWEEN THE
CITY OF PORT ANGELES
AND
CAPACITY PROVISIONING, INC.
This Amendment is made this day of 2012 by and between the City
of Port Angeles, a Washington municipal corporation "City and Capacity Provisioning, Inc.,
existing under the laws of Washington, registered to do business in Washington State, hereinafter
the "Vendor
The Parties recite, covenant, and agree as follows:
Section 1. Prior Agreement. The Parties entered into an Agreement dated December
20, 2011 providing for installation of a Wireless Mobile Data System (the WMDS). Said
WMDS consists of the design, acquisition, and construction of a WMDS that will be integrated
with the fiber optic network for the City's public safety, utilities, and general public functions
and the City's existing information systems for use by the City in accordance with the terms,
conditions and specifications set forth in the original Agreement. Except as provided in Section
5.1 Total Compensation, below, the December 20, 2011 Agreement between the City and
Vendor is ratified and shall remain unchanged and in full effect.
Section 2. The December 20, 2011 Agreement is hereby amended by amending
Section 5.1 Total Compensation of the Agreement in its entirety to read as follows:
5.1 Total Compensation
The City shall compensate the Vendor in the amount of $1,927,252.30,
which includes all applicable taxes in accordance with Exhibit 3 Schedules "A "B and "C"
and Schedule "D" optional item "2" including 6 in car camera systems with server software if the
Vendor successfully completes Phase II, and the Phase II System Acceptance Test is accepted by
the City_by November 2, 2012.
If the Phase II System Acceptance Test is accepted by the City by November 2, 2012 the
Vendor shall not be required to remove all equipment, facilities, software and other materials
installed during Phase II and shall not be required to refund to the City in full all compensation
paid by the City to the Vendor under this Agreement in accordance with Section 3.1.3.
Invoicing and payment of compensation shall be in the manner and at the times provided
in Section 5.3 below. No other compensation or consideration shall be due to the Vendor for the
successful completion of Phases I and II.
In the event the Vendor successfully completes Phase III, and after the Phase III System
Acceptance Test is accepted by the City, and the City approves the Vendor's as -built drawings,
the City shall compensate the Vendor the amount of $699,092.48 for Phase III, which includes
all applicable taxes in accordance with Exhibit 3 Schedule "D" and Proposed Exceptions "3
"4 and "5" included in Exhibit 3 Schedule "D Payment of compensation for Phase III shall
be in the manner and at the times provided in Section 5.3 below.
Page 1
E -62
Vendor agrees to sell to City, upon City request, for 3 years after final System
Acceptance Test, additional Wireless Access Point equipment. The charges for Wireless Access
Point equipment included in Exhibit 3 Schedules "B" and "C" shall remain valid subject to City
acceptance based on the Vendor's actual cost plus a 12% markup for a minimum of three years
following City approval of the final System Acceptance Test. Vendor agrees to sell to City,
upon City request, for 3 years after final System Acceptance Test, additional Vehicle Access
Mobile Wireless Units equipment and In Car Camera Systems. The charges for Vehicle Access
Mobile Wireless Units shall remain valid subject to Clallam County, Fire District No. 2, Fire
District No. 3, and Lower Elwha Klallam Tribe acceptance based on the Vendor's actual cost
plus a 12% markup for a minimum of three years following City approval of the final System
Acceptance Test.
CITY OF PORT ANGELES CAPACITY PROVISIONING, INC.
By: By:
Dan McKeen Name (Print)
Interim City Manager Title:
Date: Date:
Page 2
E -63
CITY COUNCIL MEMO
W A S H I N G T O N U.S.A.
DATE: July 17, 2012
TO: CITY COUNCIL
FROM: Glenn A. Cutler, P. E., Director of Public Works Utilities
SUBJECT: Vacate Easement, Amend Easement, and Relocate Propane Tank
Ryker Property
Summary: Property owner Jean Ryker, and her husband Park Ryker (now deceased), have been
in contact with the City periodically since 2005 with the following requests: (1) that the City
vacate its easement for a turnaround for City service vehicles which encumbers two lots; (2)
reduce the width of a sanitary sewer easement encumbering two lots from 20 feet to 15 feet; and
(3) relocate the propane tank that fuels the backup generator for a sewer lift station from its current
location to within the existing sewer easement. Documents and maps are provided as an
attachment.
Recommendation: Authorize the City Manager to sign both a Quit Claim Deed for vacating
the turnaround easement and an amendment to the sanitary sewer easement to allow for the
placement of a propane tank or tanks within the easement area.
Background /Analysis: In 1993, the City constructed a sanitary sewer lift station in the 1800
block of the west 11/12 alley right of way. In conjunction, the City acquired easements for a
turnaround on lots 15 and 16. This was necessary at the time for City vehicles maintaining the lift
station as the alley was not a through street. An easement for a sewer main connecting to the lift
station was also obtained across the west ten feet of lot 15 and the east ten feet of lot 14. The
easements were acquired from a previous property owner and were in place when the Rykers
purchased the property. These easements are shown on the attached exhibits.
The current property owner is requesting the City vacate the turnaround easement as the alley now
connects through to 11 Street making this easement unnecessary, reduce the width of the sewer
easement across lots 14 and 15 from a total width of 20 feet to 15 feet based on a desire of the
current property owner to reduce the encumbrance to the lots and enhance their value (the City
standard minimum easement width for this utility is 20 feet), and to relocate the propane tank to
within the sanitary sewer easement.
On the attached maps, the propane tank is visible and clearly not within the easement area. The
current tank will be taken to the wastewater treatment plant for use there and be replaced with two
N: \CCOUNCIL\FINAL \Vacate Easement and Relocate Propane Tank Ryker Property.docx
E -64
July 17, 2012 City Council
Re: Vacate Easement and Relocate Propane Tank Ryker Property
Page 2
smaller tanks. Per the Fire Marshal, these smaller tanks can be located against the building as
opposed to the ten feet of separation required for the larger tank. The approximate cost to relocate
the existing tank, purchase two smaller tanks, and re -plumb to the generator is $1,000 and will be
paid for by the Wastewater Utility.
At their July 2, 2012 meeting, the Real Estate Committee forwarded a favorable recommendation
to Council to vacate the surplus turnaround easement, relocate the propane tank, amend the
sanitary sewer easement to allow for the placement of a propane tank or tanks within the easement
area, and not reduce the width of the existing 20 foot wide easement.
It is recommended that the City Council authorize the City Manager to sign both a Quit Claim
Deed for vacating the turnaround easement and an amendment to the sanitary sewer easement to
allow for the placement of a propane tank or tanks within the easement area.
Attachments: Quit Claim Deed (December 1992) with Exhibits A B
Maps
/TttANSAMERICA
TITLE INSURANCE COMPANY
680525
hIIO sots PICTIItO At mania If Or
WHIM AMCOnDID I1.TU W TO
rune
Can...Mr tap
Da
OIYUnC t T.rv,A.A tits( CO tats
PLACE 7 .5 OI RECORD
AS A CUStlthIN COUATI:r AND
ACCT /tS 110 IIADI,aTY IOa THE
ACCUAtCY On YAItOb7T Ol MI
DOC1116NT•
Quit Claim De
THE GRANTOR DANIEL C. HUUD AND ARINUH 11. 1491) EACH A5 HIS
SEPARATE ESTATE
for and in consideration of CREATION OF EASEMENT
convey. end quit claim to CITY OF FORT A/CE1.ES
the following described real estate, situated in the County Of, CZAI.UN
ongether wrath alt after acquired title of the grantor(.) the e :N.,
SEE EXHIBIT •A• ATTAQIED HERETO AND MAX A 1 IREOF BY THIS
REFERENCE
s s
ly
Aettfl,11 Its MAliy mi l lrdudgail
STA7I l; V AF111) N w
kill \1 Y'Or r'SJIt.tesx I l
1< M1 x. d•■ trrvi Ilv •ppe•r.d bolo, me
F{ C. HLVn
r r A11114 .4s.,}1. HWD
1u me SnA,. lV 1. Ihr md,r Ju.l described m and
".}settled the •ilhin and brazens( imHUmenl.
N `.`mpfed•nl Intl THEY .,IMd th aam•
ae\ rtl Ir lrtr and Ynlunury act .id deed.
Ic,r it tea and purpaM therm menlranrd
unJ.r my land •,d otE,tal eel tKu
i/f' 4 •I1l o ro f
t(c f f/_fet. f
Not" Ytthiw m ondJne 9 p SITU of y ash•
in:.rn t,4-i /Mint l/
.19
By
By
477ACI rMnOlO Ipn 1tar.OtlOaM TOZI 1 cuinc1ft� rlpu
P0oodeni
I Secret aryl
STATE OF NASHINGTOV
COUNTY or
On Wain ,0 n the undo mined \Davy Public in And foe Air stale d Wteh
.04100 duly ovnm:ae,ened and scorn. personally oppear.4
and
to me Ino.n to be tM Ptemd•nt ►red 8.oratarr.
J0speewely d
the evrpnato that ....wed the Inr.winl Inalntm•nt, and acann.lydaed
Inv and m.•r.rem h be O. hr. and ,n)o.1a7 art and deed d paid carper.
•lion Int the tats a•.d purp t2a Ih.re.n monhuON. and an Gath 5444 941
au•hnc.rrd U. •teevi. the .aid rnalrument and slut t• teal
•:acrd q 1b. Part. tale ..al cf .a,4 nwpon i or
Napless mr Mnd and .final seal 'heron AH.ed IM day and yHt IM
\r lacy P.,bin ,n Ind 1nr the it 41e 01 N tehtnat'
1 p r e •1
Stab d Waehingtoa.
9Sfl 1.
E 66
1(
1993 0680525 01/13/1993 06:00:00 AM 2 of 3 Clallam County, WAQCD
EXHIBIT "A
AN EASEMENT FOR A SEWER LINE UNDER THE EAST 10 FEET OF/LOT 3jN
AND THE WEST 10 FEET OF LOT 15, ALL IN BLOCK 361 OP THE'TONNSITE
OF PORT ANGELES, TOGETHER WITH THE RIGHT OP INGRESS 1}N EGRESS
FOR CONSTRUCTION, MAINTENANCE AND /OR REPAIR OF SAID SEWER LINE f
ALSO,
OVER THEE PORTIONSROF�LT S AROUND 15 AND H 1 Z< s \D LOCR
361, TOWNSITE OF PORT ANGELES:
BEGINNING AT THE NORTHEAST CORNER OF SAID 16t
Tun= WESTERLY. ALONG THE NORTHERLY LINE 7 'HEREOE,_25.56 FEET TO
INNIN
THE TRUE POINT OF DEOG;
THENCE ON A CURVE TO THE LEFT, WITH A RADIUS OF 17:50 FEET, A
DISTANCE OF 19.05 PEET; 1 s
THENCE SOUTHERLY, PARALLEL WITH 'THE EOHRON LINE BETWEEN SAID LOTS
1S AND 16, 28.28 FEET:
TH WEST ERLY, PARALLEL WITH THE N0RT 'LANE OF SAID TATS 15 AND
THENCE NORTHERLY, PARALLEL WITH $AID'CQPJ40N LINE, 28.28 FEET;
THENCE ON A CURVE TO THE LENTe/,W�ITIO SAQIUS'OF 27.50 FEET, A
DISTANCE OF 19.05 FEET TO A ,N, N r NORTH LINE OP SAID LOT
15, 4
THENCE EASTERLY, ALO fPHE KO H NE QF /SAID LOTS 1$ AND 16,
49.08 FEET, MORE OR LESS/ TO THE T0UE, O1NT OF BEGINNING.
SAID EASEMENTS ARE DELINEATED ONJ.XHIOIT "B" ATTACHED HERETO AND
BY THIS REFERENCE NA E A_PART"H`REOj'.
089 .1J5
E -67
E
1993 0680525 01/13/1993 06:00:00 AM 3 of 3 Clallam County, WAQCD
25
E XH /8/ T '1c4':
R
NI
OENofE$ S.W.,: Bas /t•
pcgoss Lors H f S
[mivos nos Zn Nr
4ors is nivl? j6 S0R
i 2 *.S 4 1
I2TM STREET
a
N
4
3
A
D
939
at
co
O
a
BLOC/i 36/, TOWNSITE
OF PORT AN<EL FS
t
E -68
This map is rrof intended to be used ns n legal dash ynor
Tlns rrrnprdr murrg rsprorhreed In the Yh ofPort lugelesfin ns own 51.5i and proposes
Am other use of this nrnprdr mr mg shall not be the r esporrnbd rh of the Oh
ienccnl Donn .N -11D SS
Hon_ontal Datrntr h-K) S +/91
70
Feet
Pump Station 10
Area Map
E 69
i C1LIIa. 15.J Lx;
P P
Legend
Utility esmt
Turn around esmt
Parcel
Th,s nap s trot ;leaded to be used as a legal desc, rpho,r
771e naprdr air ng rsp,,rineed 1,1 the ('m of Port angelecfor as oun use and purposes
ells other use of tins nrapldr au rug shall not be the r espons,brhh of the Oh
al Doman D SS
HO, corrtol Datum =3 0191
30
Feet
Pump Station 10
Detail Map
E -70
CITY OF
pORTANGELES
W A S H I N G T O N U.S.A.
CITY COUNCIL MEMO
Date: July 17, 2012
To: CITY COUNCIL
From: Glenn A. Cutler, P.E., Director of Public Works Utilities
Subject: Proposed Utility Discount Ordinance Amendments Presentation and Public
Hearing
Summary: During the last six months, the City Council and the Utility Advisory Committee have
discussed amendments to the utility discount ordinance. This evening staff will provide a brief
presentation of the comments received during the public hearing conducted at the July 3, 2012
Council meeting and during the July 10, 2012 Utility Advisory Committee meeting. Afterward, City
Council should continue the public hearing, close the public hearing, then direct staff to prepare final
ordinance amendments, if different from the attached ordinance.
Recommendation: Following a presentation, continue the public hearing, close the public
hearing, then conduct a second reading of the attached ordinance or direct staff to prepare
final ordinance amendments for City Council adoption at the next regular meeting.
Background /Analysis: At today's meeting staff will summarize City Council direction and citizen
input received at the July 3, 2012 public hearing in regard to the proposed ordinance amendments
(attached), and any additional input received since then. On July 17, 2012 the Utility Advisory
Committee appeared to support the following utility discount ordinance amendments:
1. Limiting the discount to the Electric Utility, which provides an estimated $33,000 additional
annual State tax savings in addition to the current $50,000 discount, and some rate relief for
all other utilities;
2. Removing the requirements to be a senior or disabled citizen;
3. Reducing the number of discount levels from 4 to 2 by eliminating the 5% and 10%
discounts, providing a higher priority for assisting citizens with the greatest financial needs;
4. Expanding the number of eligible low income customers by increasing the annual income
limits by $2,000;
5. Clarifying that participation in conservation programs is only required when the applicant is
the property owner and if the conservation program is available at no charge;
6. Coordinating the low- income application with the Olympic Community Action Programs
(OIyCAP);
7. Eliminating the requirement to participate in the average payment program;
8. Combining the "calculation of the discount" section 13.20.070 into the "qualification for the
utility discount" section 13.20.050 to further simplify the ordinance;
9. Replace the word "ensuing" in section 13.20.050.B. with a less ambiguous word.
N: \CCOUNCIL\FINAL \Proposed Utility Discount Ordinance Amendments.docx
G -1
July 17, 2012 City Council
Proposed Utility Discount Ordinance Amendments
Page 2
The Utility Advisory Committee also considered discounts only during November through March
when the need for assistance with home heating energy costs is the largest. However, a consensus to
incorporate this change did not appear to be reached. Staff will be required to monitor funds to
ensure that the annual budgeted discount amount is not exceeded. Although there was not a formal
recommendation to City Council, the general guidance from the Utility Advisory Committee was to
continue the public hearing, close the public hearing, then conduct a second reading of the attached
ordinance or direct staff to prepare final ordinance amendments for City Council adoption at the next
regular meeting.
Attachment: Proposed utility discount ordinance amendments
G -2
ORDAIN AS FOLLOWS:
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington,
amending Port Angeles Municipal Code Chapter 13.20
relating to senior utility discounts.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY
Section 1. Ordinance 2663 as amended, and Chapter 13.20 of the Port Angeles
Municipal Code relating to senior utility discounts are hereby amended by amending the
following sections to read as follows:
13.20.010 Purpose and findings.
13.20.020 Definitions.
13.20.030 Utility discount.
13.20.040 Information to be made available.
13.20.050 Qualifications for the utility discount.
13.20.060 Application for the discount.
13.20.070 Calculation of the discount.
13.20.080 Penalty for false information.
13.20.010 Purpose and findings.
The City Council of the City of Port Angeles finds that it is appropriate for the City
of Port Angeles to provide a discount against electric utility charges to low income elderly
and disabled residents of the City. The Council further finds that this discount should be
accompanied by energy conservation programs.
13.20.020 Definitions.
A. "Utility discount" means a discount granted pursuant to the terms of this chapter
to a low income senior citizen resident or a low- income disabled citizen resident, the
amount of which is applied against outstanding obligations of the citizen resident to the
City of Port Angeles for residential electric utility services.
B. "Lew itteeine s Senior ent resident" means a person who:
1. Resides within the City of Port Angeles;
2. Is 62 years of age or older;
4. Is the head of a household;
1
G -3
hat of his or her spousc or co tenant, which docs
not exceed thc amount spccificd in RCW 84.36.381(5)(b), as now or hereafter amended.
C. "Low income d Disabled eitioen resident" means a person who:
1. Resides within the City of Port Angeles;
2. Receives utility services from thc City of Port Angeles;
3. Is thc head of a household;
42. Qualifies for special parking privileges under RCW 46.16.381(1) through
or a blind person as defined in RCW 74.18.020, and whose incomc,
including that of his or her spousc or co tenant, docs not exceed the
amount spccificd in RCW 70.161.020(4),
or a person who qualifies for supplemental social security benefits due to
a disability.
13.20.030 Utility discount.
There is authorized a utility discount for each calendar year commencing January 1,
1992 2013, which discount shall be applied to the electric utility charges on monthly utility
bills of qualified low income senior citizcn residents and lew-ineeme disabled citizens
residents, in accordance with the terms of this chapter.
13.20.040 Information to be made available.
The City's Customer Service Manager shall maintain at all times the following
information which shall be current and applicable to current applications for, and awards
of, electric utility discounts under the terms of this chapter:
A. A list of all Federal, State or local energy related programs which ace available
to provide fiscal assistance to low income senior and disabled citizen;, resideni, for which
B. A list of all conservation or consumption reduction programs of the City that are
available at no charge for which an applicant for a utility discount must agree to apply, and
the requirements for each such program;
C. Current application forms.
13.20.050 Qualifications for Die utility discount.
A. Each recipient of a utility discount must meet the following criteria:
1. Be a low income senior resident or a disabled citizcn resident, as defined in
section 13.20.020.
2. Certify that he or she has completed an application for and has Dither received or
2
G -4
411
32 Agree to participate in available energy conservation or
programs of the City that are available at no charge to a low- income resident that is the
property owner.
3. Receives electric utility services from the City of Port Angeles.
4. Completes an Application for the discount in accordance with 13.20.060.
5. Has a gross income below the amounts specified in 13,20.070.
B. Failure of the applicant a low- income resident that is the property owner to
participate in an available energy conservation program, after
receipt of a utility discount, shall constitute a basis for denial by the City of participation in
the utility discount program during the ensuing years until such conservation measures are
installed.
13.20.060 Application for 1h discount.
A. Applications for electric utility discounts shall be obtained from and filed with
the City's Customer Service Manager or to another entity as directed by the Cit
Customer Service Manager.
B. Submission of an application for an electric utility discount shall constitute a
verification by the applicant that all information provided in such application is true and
correct to the best of the applicant's knowledge.
13.20.070 Calculation of Vat discount.
Calculation of the amount of the utility discount for eligible low income senior or
disabled citizens residents shall be in accordance with the following procedure:
A. The amount available shall be a percentage of the electric utility base and
consumption charges on the monthly utility bill. The percentage shall be based on all
sources of the citizen's resident's anneal gross income during the prior three months in
accordance with the following:
1. $0.00 $7,999.00 2,500.00 annual income 30% discount
2. $8,000.00 2,501.00 $11,500.00 3,375.00 annual income 20% discount
3. $11,501.00 3,376.00 $17,500.00 4,875.00 annual income 10% discount
4. $17,501.00 4 876.00 $21,000.00 5,250.00 moral income 5% discount
B. The amount of discount to be received by any individual shall be reduced by the
3
G -5
amount which the total subsidy, including grants from other (e.g., Federal) sources, exceeds
the customer's utility bill.
13.20.080 Penalty for false information.
The willful provision to the City of false information in an application for the
electric utility discount shall forfeit the low- income senior or disabled citizcn resident's
eligibility for future credits. Additionally, the low- income senior or disabled citizcn
resident shall be required to repay the amount of any electric utility discount received based
upon such false information.
Section 2- Severability. If any provisions of this Ordinance or its applications to
any person or circumstances is held to be invalid, the remainder of the Ordinance or
application of the provisions of the Ordinance to other persons or circumstances is not
affected.
Section 3 Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivener's /clerical errors, references, ordinance numbering, section
subsection numbers and any references thereto.
Section 4 Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum. This
ordinance shall take effect January 1, 2013 after its publication by summary.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the day 2012.
ATTEST:
Janessa Hurd, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
4
Cherie, Kidd, Mayor
G -6
PUBLISHED:
By Summary
G \LEGAL\a ORDINANCES &RESOLUTIONS \ORDINANCES 2012 \15 Senior Utility Discounts 06 13 12 docx
5
G -7
July 17, 2012
City Council
Utility Discount Ordinance Amendments
Larry Dunbar, Deputy Director of Power and Telecommunications Systems
Phil Lusk, Power Resources Manager
Rick Hostetler, Customer Services Manager
Agenda
1. Proposed ordinance amendments
2. City Council and public comments
3. Utility Advisory Committee general guidance
4. Financial considerations
5. Recommendation
1
7/17/2012
1
Proposed Ordinance Amendments
A. Provides discounts on Electric Utility base Et
consumption charges (no longer provides discounts
for Water, Wastewater, Solid Waste Collection,
Stormwater, a Medic 1 Utilities)
B. No additional Electric Utility rate impact
C. Increases allowable income by $2,000 per year
D. Enables increased City /OIyCAP coordination
E. Participation required in no -cost conservation
programs for owner occupied residences,
participation not required in the average payment
program
F. Updated and simplified requirements to become
effective January 1, 2013
2
City Council Comments
1. The calculation of the discount section 13.20.070 can
be combined with qualifications for the discount
section 13.20.050.
This would further simplify the ordinance and will be
incorporated into the final ordinance amendments.
3
7/17/2012
2
City Council Comments Continued
2. How can customer participation in the discount
program be limited to ensure adequate fiscal
control?
As part of this Fall's Electric Utility rate study staff will propose a
budget for discounts, which will be included in the 2013
proposed budget. Finance staff could either limit customer
participation or monitor discounts provided to ensure fiscal
management. If the actual customer participation or discounts
will exceed the budget, staff will report to the Utility Advisory
Committee to consider changes to the program.
4
City Council Comments Continued
3. The need for an Electric Utility discount is greatest
from November through February.
Providing discounts only during certain months of the year will
require that each customer's utility billing account be assigned
different rates twice per year, which would increase the
burden on staff and add complexity to the program. However,
a similar staff burden would be created by having to
discontinue discounts if customer participation exceeds the
City's budget.
No changes are recommended.
5
7/17/2012
3
City Council Comments Continued
4. The use of the word "ensuing" in section
13.20.050.B. is ambiguous and does not clearly
communicate the requirement.
Staff will determine how this part of the ordinance can be
made more clear and a revision will be included in the final
ordinance amendments.
6
City Council Comments Continued
5. Remove the senior and disabled requirements.
This would help ensure customers with the greatest
needs are eligible including the working poor.
Removing the senior and disabled requirements will increase
the number of eligible low income participants.
The current Washington State minimum wage is $9.04 per
hour, and a full -time employee would earn $18,803 per year.
A summary of the current and proposed eligibility
requirements for the utility discount program are on the
following slide.
7
7/17/2012
4
Annual Income
Hourly Rate (Full Time)
Discount
$0- $7,999
$3 85
30%
$8000 $11,500
$5.53
20%
$11,501- $17,500
$8.41
10%
$17,501 $21,000
$10.10
5%
Annual Income
Hourly Rate (Full Time)
Discount
$0- $9,999
$4.81
30%
$10,000 $13,500
$6.49
20%
$13,501 $19,500
$9.38
10%
$19,501 $23,000
$11.06
5%
City Council Comments Continued
Current eligibility requirements
Proposed eligibility requirements
City Council Comments Continued
6. Remove the 5% and 10% discount levels. This
would help ensure customers with the greatest
needs receive utility discounts.
Discontinuing the 5% and 10% discount levels will reduce the
number of current participants by 50 and combined with
removing the senior and disabled requirements would provide
a source of funds to assist additional participants.
9
7/17/2012
5
Public Comments
7. The MANNA (Metropolitan Area Neighborhood
Nutrition Alliance) suggested that the $75
contribution it can make to help pay a utility bill be
applied to only the electric charges.
Payments are applied towards all services on a charge
percentage and aging basis. If we applied all payments on
electric, the water would be disconnected. According to City
Code a residence cannot be lived in without water. This would
cause even greater hardship to the customer. To change the
way we apply payments would require rebuilding our payment
system from the ground up.
No changes are recommended.
10
Public Comments Continued
8. The MANNA suggested that the City begin to
charge its Industrial Transmission customer a
$3,000 monthly base charge.
This is a policy level consideration that can be reviewed this
Fall as part of the Electric Utility rate study.
11
7/17/2012
6
Public Comments Continued
9. The Olympic Community Action Programs
(OIyCAP) supports ordinance amendments that
expand customer participation, and coordinating the
customer application with the City would help them
deliver other assistance programs.
City and OlyCAP staff have met a few times to
discuss coordination opportunities.
12
Public Comments Continued
10. Can the City's "Pass the Buck" program be
promoted to help fund the utility discount program?
Pass the Buck contributions have been decreasing in the past
year because of the economy. We promote Pass the Buck at
customer sign up, on the utility bill message, and on the City's
website.
Pass the Buck funding received by the City is provided to
OIyCAP, and is distributed by OIyCAP to all low income
customers when available (not just to our discount
customers).
Staff seeks guidance on whether or not additional promotional
efforts are appropriate.
13
7/17/2012
7
Public Comments Continued
11. Support was shared to limit the utility discount
program to the Electric Utility, which provides State
tax incentives and reduces the amount of money
flowing out of the community.
Unlike all other City operated utilities, the Electric Utility can
reduce its State taxes by half of the amount of discounts
provided to residential electric customers.
14
Utility Discount Options A, B, and C
A. July 3, 2012 proposed utility discount ordinance
amendments as recommended by the UAC 6/12/12
B. Additional amendments to simplify and remove
ambiguous language, remove senior and disabled
requirements, and discontinue 5% and 10% discount
levels
C. Same as Option "B" except substitute waiver of the
base charge (currently $15.75 per month) in lieu of the
2 remaining discount levels (20% and 30
15
7/17/2012
8
Recommendations
Continue the public hearing, close the public hearing
Adopt the proposed ordinance amendments, or direct staff
to prepare final ordinance amendments for adoption at the
next regular meeting
17
7/17/2012
9
Utility Discount
Financial Considerations
All Utilities
Electric Utility Only
$2,000 Annual Income Increase
Prior Proposal
Senior and Disabled Removed
2011 Statistics
Status Quo
Discount
Option A
Discount
Option B
Discount
Option C
Discount
Overall Average
Customers Served
5% Discount Average
10% Discount Average
20% Discount Average
30% Discount Average
$28.40 -12.9%
340
$10.97 -5.0%
$21.93 -10.0%
$43.86 -20 0%
$65.80 -30.0%
$14.30 -6.5
484
-$4.40 -2.0%
-$8.81 -4.0%
$17.62 -8.0
$26.43 -12.0%
$19.75 -9.0%
350
Discontinued
Discontinued
$17.62 -8.0%
$26.43 -12.0%
$15.75 -7.2%
439
Discontinued
Discontinued
Applies
Applies
City Council approved a $2.75 discount during calendar
year 2012 in addition to the above status quo discounts
16
Recommendations
Continue the public hearing, close the public hearing
Adopt the proposed ordinance amendments, or direct staff
to prepare final ordinance amendments for adoption at the
next regular meeting
17
7/17/2012
9
DATE: July 17, 2012
P
W A S H I N G T O N U.S.A.
CITY COUNCIL MEMO
TO: CITY COUNCIL
FROM: William E. Bloor, City Attorney
SUBJECT: SURPLUS PROPERTY REVISIONS TO PAMC 2.60
SUMMARY: The attached ordinance provides authority to the City Manager to declare as surplus
any personal property valued less than $25,000.
RECOMMENDATION: Conduct the first reading of the attached ordinance.
BACKGROUND/DISCUSSION:
Under state law, the City may not sell or otherwise dispose of property unless the property is found
to be surplus to the needs of the City. The City has an ordinance that established some procedures
for making that determination. In some instances, the City Council must conduct a public hearing
before declaring property surplus, but in most cases no public hearing is required. In every instance,
however, the City's current ordinance requires that the City Council must make the determination
that property is surplus. This requirement consumes a lot of staff time across the City in listing out
the property and preparing a City Council presentation. It also consumes City Council time. It has
been suggested that the full City Council surplus procedure is not necessary or efficient when the
property has no market value or only small market value.
The attached ordinance amends the City's current surplus ordinance, PAMC 2.60, to delegate to the
City Manager authority to declare surplus personal property valued at less than $25,000. All other
provisions of the ordinance remain The change applies only to personal property. Any question
about real property must still go to the City Council. All circumstances requiring a public hearing
must still go to the City Council. The $25,000 limit is suggested because it is consistent with the
City Manager `s current authority to contract and to settle claims. The City Manager must report to
the City Council whenever he exercises the authority to declare property surplus.
1
H -1
This ordinance is intended to streamline City process for disposing of surplus personal property that
has little or no value. In exercising this authority, the City Manager is still required to dispose of
City property in a commercially viable means.
G \LEGAUa MEMOS \MEMOS 2012\MEMOS 2012\Surpluspropertyordmance 7 10 2012 V2 wpd
H 2
ORDAIN AS FOLLOWS:
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, relating to
surplus property.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY
Section 1. Ordinance 2168 as amended, and Chapter 2.60 of the Port Angeles
Municipal Code relating to surplus property are hereby amended by amending Section
2.60.010, adding Section 2.60.015 and deleting Section 2.60.020 as follows:
Chapters
2.60.010 Determination of property to be declared surplus.
2.60.015 Delegation of authority Personal Property.
2.60.030 Trade -ins of personal property.
2.60.040 Sale of real property.
2.60.050 Sale at public auction.
2.60.060 Advertisement of sale.
2.60.070 Transfer of title.
2.60.080 Intergovernmental sale.
2.60.010 Determination of property to be declared surplus.
Prior to selling or otherwise disposing of any City real property or any personal pro ert
valued over $25,000, the City Council shall determine whether the property to be sold or
otherwise transferred is necessary to the further and efficient operation of the City.
In making such determination, the City Council shall comply, if applicable, with the
conduct a
public hearing. if and when required by law. At least ten days but not more than 25 days
prior to such hearing, if required, the City Clerk shall publish a public notice of reasonable
size in display advertising form, setting forth the date, time and place of the hearing at least
once in a newspaper of general circulation. A news release pertaining to the hearing shall be
disseminated among the printed and electronic media. If real property is involved, the public
notice and news release shall identify the property using a description which can easily be
understood by the public and shall describe the proposed use of the lands involved.
1
H -3
If the Council determines the property to be no longer necessary, it shall so declare by
motion. Disposal of the property shall then be in accordance with the terms of this chapter
the motion.
2.60.015 Delegation of Authority Personal Propertyt
As to any item of personal property or collection of personal property valued $25,000 or
less in total, the City Manager hereby is authorized to declare such property surplus to
the needs of the City and to arrange for disposal of the property in any commercially
reasonable manner without .ublic hearing and .ublic notice. The Ci Mana Yer shall
notify the City Council in writing of any pro e�rty so disposed and its method of
disposal.
This chapter shall
A. When thc estimated value of the property to bc disposed of is $15,000.00
or less;
vehicle, provided that thc provisions of scction 2.60.030 shall bc complied with;
C. When the Council, by resolution, has determined that an emergency exists.
Section 2 Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to,
the correction of the scrivener's /clerical errors, references, ordinance numbering,
section/subsection numbers and any references thereto.
Section 3 Severability. If any provisions of this Ordinance, or its application to
any person or circumstances, are held invalid, the remainder of the Ordinance, or application of
the provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 Effective Date. This Ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall
take effect five (5) days after passage and publication of an approved summary thereof
consisting of the title.
2
H 4
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of 2012.
APPROVED AS TO FORM:
William E. Bloor, City Attorney
ATTEST:
Janessa Hurd, City Clerk
PUBLISHED: 2012
By Summary
3
CHERIE KIDD, Mayor
G \L.EGAL \a ORDINANCES &RESOLUTIONS \ORDINANCES 2012 \14 Surplus Property Amendment 06 11 12 docx
H -5
pORTANGELES
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: July 17, 2012
To: CITY COUNCIL
FROM: JANESSA HURD, CITY CLERK
WILLIAM BLOOR, CITY ATTORNEY
SUBJECT: CITY RECORDS MANAGER
Summary: Staff believes the first step in creating a records management program is to designate
the City Clerk as the City Records Manager. This step is important because it specifically
identifies records management responsibilities, and designates who is authorized to develop,
implement and oversee compliance within the City. The City is obligated by Washington State
Law to manage and retain is records using a well- organized, efficient, and consistent set of
procedures. Currently, the City has no formal records management program, but the need for one
has become a high priority due to increasing complexity of state law regarding the retention and
disclosure of public records, frequent changes in technology and the types of records the City
creates.
Recommendation: Conduct a second reading of the attached ordinance and adopt.
Background Analysis: The City is obligated by Washington State Law to manage and retain its
records using a well- organized, efficient, and consistent set of procedures. There are numerous
mandatory requirements under state law regarding the management, retention, and disclosure of
public records. Records management is imperative to avoiding liability under the Public Records
Act and in complying with state law regarding the management and retention of public records.
A robust records management program is sound management practice because it saves money and
staff time. In addition, the City will spend less tax dollars on the storage of unneeded records and
searching records for public disclosure requests.
Currently, the City has no formal records management program or records management policy,
H 6
1
however, the City Clerk has been working informally to assist in managing the statutory provisions
required by state law. In the past decade, records management has become more complex due to
the increasing number and type of records the City creates, the State's record retention
requirements, and numerous changes due to recent Public Records Act case law. The combinations
of these factors have elevated the need for a records management program to a high priority.
The first logical step to establish a records management program is to establish a City Records
Manager in the Port Angeles Municipal Code. Staff believes the best person to manage these
requirements is the City Clerk. The City Records Manager will then be responsible for developing
a records management program to provide policies, procedures, and training on the management of
the City's records. The designation of a City Records Manager is important because it clearly
identifies the responsibilities, authority, and compliance requirements regarding City records
management.
The City has a complex set of mandatory requirements regarding public records management and
disclosure. To more efficiently accomplish these tasks we need an additional employee to assist the
Records Manager. The records management tasks would fully occupy one employee, and existing
staff already are overburdened with current duties. Recognizing that the City is not hiring new
employees for the remainder of 2012, we hope that a full time employee could be hired in a future
budget year.
H -7
follows:
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending
Chapter 2.74 of the Port Angeles Municipal Code relating to public
records.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as
Section 1. Ordinance 3213, as amended, and Chapter 2.74 of the Port Angeles
Municipal Code are hereby amended by adding thereto a new section, Section 2.74.095 PAMC,
as follows:
2.74.095 Records Manager.
A. The city is obligated by state law and by sound management practice to retain,
sort, store, and manage its records using well- organized, efficient, and consistent procedures.
To assist in implementing those procedures, the City hereby creates the position of City Records
Manager.
The City Clerk is the City' s Records Manager for all City departments, except the
Police Department. The Police Department shall designate its own Records Manager.
The Records Manager may delegate specific responsibilities to City staff, but remains
ultimately responsible for overseeing compliance with best practices in the retention, sorting,
storage, and management of the City's records. The Records Manager is granted authority to and
shall:
1. Be responsible for designing and maintaining procedures and systems
for the retention, sorting, storage, and management of the City's records.
2. Be responsible for implementing procedures and systems for retention,
sorting, storage, and management of the City's records.
3. Serve as the principal contact point for any issues or questions
concerning the retention, sorting, storage, and management of the City' s records.
4. Coordinate City staff, and generally ensure compliance with the City's
records management procedures and systems.
5. Make the final decision as to the storage, retention, or destruction of any
particular record.
6. Provide records management training for new employees and for every
Department/Division on a periodic basis.
-1- H 8
Section 2 Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivener's /clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
Section 3 Severability. If any provisions of this Ordinance, or its application to
any person or circumstances, are held invalid, the remainder of the Ordinance, or application of
the provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 Effective Date. This ordinance, being an exercise of an administrative
function, is not subject to referendum. This ordinance shall take effect five days following the
date of its publication by summary.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of 2012.
ATTEST:
Janessa Hurd, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
Published: 2012
By Summary
G 'LEGAL \a ORDINANCES &RESOLUTIONS \ORDINANCES 2012 \11 Pubhc Records Amendment 05 07 12 wpd (June 28, 2012)
2
CHERIE KIDD, MAYOR
H -9
CITY OF
PORTANGELES
W A S H I N G T O N U.S.A.
CITY COUNCIL MEMO
DATE: JULY 17, 2012
To: CITY COUNCIL
FROM: BOB COONS, HUMAN RESOURCES MANAGER
SUBJECT: LABOR CONTRACT BETWEEN THE CITY AND IBEW LOCAL #997
Summary: The City and the International Brotherhood of Electrical Workers, Local #997 (IBEW)
have reached agreement for a new 4 -year labor contract for 2011 -2014. The terms of the contract
provide for no wage increase in 2011 and 2012, and a 2% wage increase in 2013 and 2014.
Additionally, the City and the Union agreed to a wage survey to bring up the Journeyman Lineman
wages due to staff resignations and the inability to recruit qualified Lineman. The wage survey
results in a 3% market adjustment plus the 2% COLA for a 5% increase for 2013 and 2014. The
union also agreed to an increase in employee contributions for medical insurance from 10% to
12.5% of the monthly premium.
Recommendation: City Council approve the labor contract between the City and the IBEW
Union and authorize the Mayor to sign the contract. The contract period covers January 1, 2011
through December 31, 2014.
Background Analysis:
The labor contract between the City and the IBEW expired December 31, 2010. Labor negotiations
resulted in impasse after several months of negotiations followed by a number of mediation session
with a state mediator. The City and the Union recently reached agreement after nearly 18 months
without a labor contract. This Union represents 20 employees including electrical workers,
mechanics, and conservation employees.
The Electrical workers (Journeyman Lineman) are difficult to hire because of competing electrical
utilities that are actively recruiting for Journeyman Lineman. The City recently lost two of our
employees to other utilities and we are currently recruiting for a second time to find qualified
Lineman. Our wages are at the bottom of the electrical utilities in the recent wage survey,
therefore, the City needs to increase our wages considerably to adequately recruit Lineman and to
retain the skilled Lineman we have on staff.
This four -year labor contract includes the first two years (2011 and 2012) without any wage
increase. The overall cost of this four -year contract is 10% increase in wages, which brings the
City of Port Angeles Lineman up to the average of other utilities our size and number of customers.
This will make our wages competitive in the electrical industry.
G \MASTFORM \COUNCIL WPT
Last Revised 6/29/99
J -1
LABOR CONTRACT BETWEEN THE CITY AND IBEW LOCAL #997
PAGE 2
There are a few contract language modifications in the labor contract including letters of
understanding agreed to during the prior contract period, which are incorporated into this new
labor contract. These include changes to the seniority for apprentice lineman, boot allowance, and
adding a classification to the recognition clause of Electrical Services Shop Foreman. All the other
terms of the labor contract are unchanged.
Fiscal Impact: The fiscal impact of the 10% COLA for 2013 and 2014 is $187,000. The cost
savings to the City for employees to pay more for medical premiums from 10% to 12.5% of the
monthly medical premium is $18,000 over two years.
The Union membership has ratified the terms of the labor contract and the president of the IBEW
has signed on behalf of the Union.
Attachment: IBEW Labor Contract for 2013 2014
Cc: Dan McKeen, Interim City Manager
Bill Bloor, City Attorney
Timm Kelly, President, IBEW #997
G \MASTFORM \COUNCIL WPT
Last Revised 6/29/99
J -2
AGREEMENT BETWEEN
THE
CITY OF PORT ANGELES
AND
INTERNATIONAL BROTHERHOOD
OF ELECTRICAL WORKERS
LOCAL #997, AFL -CIO
January 1, 2011 thru December 31, 2014
ARTICLE I
Section
Section
Section
Section
ARTICLE II
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
ARTICLE III
Section
Section
Section
Section
Section
Section
ARTICLE IV
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
IBEW LOCAL #997
COLLECTIVE BARGAINING AGREEMENT
GENERAL PROVISIONS
A Purpose
B Recognition
C Savings Clause
D Non Discrimination
COMPENSATION
A Wages
B Deferred Compensation
C Overtime
D Compensatory Time Off
E High Time Pay
F Call Back
G Higher Class Pay
H Tuition Reimbursement
I Safety Glasses
J Boot Allowance
TABLE OF CONTENTS
RIGHTS OF PARTIES
A Management's Rights
B Union Security
C Seniority
D Discipline Procedure
E Labor\Management Committee
F Vacancies
G Notice of Changes to Work Rules
H Personnel Records
I Apprenticeship Program
J Overnight Lodging for Travel
WORKING CONDITIONS
A Hours of Work
B Safety
C Response Time
B Meal Breaks When on Overtime
E Work Stoppages
F Layoff Procedures
Page No.
1
1
2
2
2
2
3
4
4
5
5
5
6
6
6
6
7
7
7
7 -9
9
10
10
10
11
11
11
12
12
12
,1 4
ARTICLE V PAID LEAVE TIME
Section A Vacation 13
Section B Holidays 13
Section C Sick Leave 14
Section D Injury Subsidization 15
Section E Industrial Injury 15
ARTICLE VI HEALTH BENEFITS
Section A Health Coverage 15
Section B Life Insurance 16
Section C Long Term Disability Coverage 16
ARTICLE VII GRIEVANCE PROCEDURE 16 -19
ARTICLE VIII DURATION OF AGREEMENT 19
Addendum "A" 2013 -2014 Salary Schedule
Section A Purpose
ARTICLE I GENERAL PROVISIONS
This Agreement, entered into by the City of Port Angeles, Washington, hereinafter referred to as
the City, and the International Brotherhood of Electrical Workers, AFL -CIO, Local #997,
hereinafter referred to as the Union, has as its purpose the setting forth of the full and entire
understanding of the parties regarding the matters set forth herein, reached as the result of
negotiations regarding wages, hours, and other terms and conditions of employment of employees
covered by this Agreement.
Section B Recognition
The City recognizes the Union as the bargaining representative for purposes of establishing wages,
hours, and conditions of employment. The terms and conditions set forth shall apply to regular
full -time and regular part-time employees and approved apprenticeship programs in the following
classifications:
Lineman
Electrical Service Shop Foreman
Meterman
Equipment Operator
Groundman
Electrical Inspector
Warehouse /Storekeeper
Maintenance Technician
Serviceman
Traffic Signal Electrician
Line Foreman
Senior Meterman /Journeyman
Head Groundman
Senior Electrical Inspector
Fleet Maintenance Mechanic
Senior Fleet Maintenance Mechanic
Commercial Energy Analyst
Service Writer
Regular full -time employees are defined as an employee in a represented classification who is
budgeted to work full time (2,080 hours per year). Regular part-time employees are defined as an
employee in a represented classification who is regularly budgeted as working half time or greater
(1,040 hours per year).
The City may employ temporary help in the represented classifications who may work up to ninety
(90) consecutive days. Such employment beyond this period shall result in the temporary
employee being eligible for Union membership and the payment of appropriate dues, assessments,
and initiation fees, subject to the Union security provisions of this Agreement.
This provision does not apply to work the City elects to subcontract.
In the event the City establishes a new classification assigned to perform operational, technical, or
maintenance work in the Electrical Utility, the City shall notify the Union of the new class and
negotiate to establish wages for the classification.
1 J -6
Section C Savings Clause
It is the intention of the parties to comply with all applicable laws and believe that all portions of
this Agreement are lawful. All of this Agreement shall be complied with unless provisions are
declared invalid or inoperative by a court of final jurisdiction. In such event, either party may
request re- negotiation of the provision(s) declared invalid. However, any new provisions shall
have no effect on the remaining provisions of this Agreement.
Section D Non Discrimination
The City and the Union agree that they will not discriminate against any employee by reason of
race, creed, age, color, sex, national origin, religion, handicapped status, or marital status.
The City and the Union agree that if discrimination should happen inadvertently that either party
will actively cooperate with the other party to resolve the situation. Wherever notations are used in
the masculine gender, they are intended to apply equally to either gender.
Section A Management's Rights
ARTICLE II RIGHTS OF PARTIES
The City and its management representatives shall retain all customary rights, powers, functions,
and authority normally reserved by management consistent with State law, local ordinances, and
Department rules and regulations. It is understood that the City retains its right to manage and
operate the Department except as may be limited by an express provision of this Agreement.
Management's Rights shall include but not be limited to the following:
1. Determine the mission of the City and respective Departments, Commissions, and Boards.
2. Set standards of service and performance standards, establish Department policy/
procedures, work rules /regulations, safety procedures, and personnel policies and
procedures.
3. Select, increase, diminish or change equipment, vehicles, machinery, etc., including the
introduction of any and all new, improved or automated methods or equipment.
4. The exclusive right to assign work and establish work schedules.
5. Engage in all types of personnel transactions and disciplinary proceedings in accordance
with established ordinances, resolutions, and rules, and Department Policies and
Procedures.
6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations,
organizational changes, or other legitimate reason.
7. Determine the number and classification of personnel.
8. Contract out any work as determined by the City.
9. Take any action necessary to carry out its mission in an emergency.
2 J -7
Section B Union Security
Employees of the Light Operations Division and the Equipment Services Division covered by this
Agreement who are currently members of the Union shall, as a condition of employment, continue
as members in good standing during the term of this Agreement.
New employees hired after the effective date of this Agreement shall, as a condition of
employment, become and remain members in good standing on the thirty -first (31st) day of
employment and continuing through the term of this Agreement.
Exception: A waiver of this membership requirement will be granted to an employee, providing
the employee presents satisfactory proof to the City and the Union that the obligation of Union
membership is in conflict with the tenets of the employee's religion and that the employee remits
an amount equal to the regular initiation fee and monthly dues to a non religious charitable
organization mutually agreed between the Union and the employee. Failure of the parties to agree,
PERC shall make the selection.
It is further understood that a probationary or temporary employee may be granted an extension of
time from the normal thirty-one (31) days to a maximum of one hundred eighty (180) days by
mutual consideration of the parties to this Agreement if such action would be in the best interests
of the employee, as determined by the Department Director.
Section C Seniority
The following seniority rules shall apply separately to each classification. When it is found
necessary to add new classifications to this Agreement, the City and the Union shall meet to
negotiate wages and conditions for said new classification.
Seniority in each classification shall be determined by continuous service in the classification.
Seniority with the City shall be determined by length of continuous service with the City.
It is understood and agreed that in all cases of promotion, the following factors shall be considered.
When and where factor (1) is relatively equal, factor (2) shall govern; and where factors (1) and (2)
are equal, factor (3) shall be used:
1. Knowledge, training, ability, physical fitness.
2. Length of employee service in classification.
3. Length of continuous service with the City.
In cases where two (2) or more employees start to work on the same day, the date of application for
employment shall establish priority of position on the seniority list.
A seniority list shall be made and posted annually, beginning with the first day of this Agreement.
The list shall show length of service:
1. Service in present classification.
2. Continuous service with the City.
3 J -8
Seniority status shall terminate upon the following: Discharge, resignation, retirement, failure to
return from an approved leave of absence, layoff of more than eighteen (18) consecutive months,
or, if recalled from layoff, within fourteen (14) days from notice of recall from layoff should the
employee not return to work. Approved leaves of absence and layoff beyond thirty (30) calendar
days will not count toward the computation of seniority.
Apprentice Seniority: The 1 (one) year position seniority will be awarded upon the start of his/her
journeyman status date, and within that journeyman classification. This one -year seniority for
apprentices shall be used solely for promotional opportunities or layoff purposes.
Section D Disciplinary Procedures
All discipline for employees covered under this Agreement shall be for just cause.
In the event of discipline (excluding verbal and written reprimand), the employee's supervisor will
provide the employee with written notice of such discipline, including specific violations, prior to
the imposition of disciplinary action, unless immediate action is warranted.
An employee disciplined, other than verbal, has the right to have a meeting with his Department
Head to address the facts of the incident. Such a meeting must be requested by the employee within
five (5) working days of the discipline imposed by the employee's supervisor. The meeting is to
provide the employee with the opportunity to present his side of the matter. The Department Head,
after the meeting, shall either affirm, modify, or cancel the disciplinary action.
III The employee is entitled to representation at all stages of the disciplinary process.
Verbal or written reprimands are not appealable through the grievance procedure. However, if a
written reprimand is placed in the employee's personnel file, the employee may submit a written
reply for placement in the personnel file.
Section E Labor/Management Committee
In the interest of developing and improving trust, communications, and employer employee
relations between the Union and Management, the parties agree to establish a Labor /Management
Committee. This committee shall meet on an as- needed basis. In order to determine whether a
dispute is subject to the Labor Management Committee or the grievance procedures, the Union
President and the Human Resources Manager will discuss the matter in dispute.
The members of the Labor /Management Committee shall be no more than four members from the
Union and four representatives from Management. The Management personnel will be the Public
Works/Utilities Director, the Deputy Director of Public Works/Utilities, the Light Operations
Manager, and the Human Resources Manager.
The City Manager may attend from time to time, depending on the issue discussed or if the Union
requests the City Manager's attendance at the meeting. The Union members of this committee will
be the Union shop steward and three others as selected by the Union.
The parties shall submit their agenda issues to each other prior to the meeting. The times and
III
frequency of the meetings shall be by mutual agreement of the parties.
4 J -9
Issues which are resolved through the Labor /Management process that affect this labor contract
will be put in writing in a letter of understanding as an addendum to the contract, subject to
approval by the Union.
Section F Vacancies
When a vacancy occurs in a position represented by IBEW, the job posting will be posted for three
weeks (15 working days) before the recruitment period ends. A copy of the posting notice will the
sent to the Union Shop Steward. The City will attempt to make the posting notice available to
employees that may be on leave due to vacation, sick leave, or an approved leave of absence, so
they are aware of the opportunity to complete the process before the interviews are conducted.
Applications must be submitted to the Human Resources Office prior to the closing deadline in the
job posting. Temporary assignment to the vacant position may be made during the recruitment
period, until the job is filled.
Employees promoted to a higher class shall be required to serve a 6 -month probationary period
during which time; he /she is required to demonstrate his /her ability to perform the duties of the
higher -level position. Should the person fail the probationary period, he /she will revert back to the
position held prior to the promotion or reclassification.
Section G Notice of Changes to Work Rules
The City agrees to notify the Union in writing of any changes to work rules /regulations at least
fourteen (14) calendar days prior to implementation. At the request of the Union during this time
period, the City agrees to discuss the proposed changes to such work rules /regulations.
Section H Personnel Records
The City and the Union recognize that the employee's official personnel file relative to any
personnel actions (i.e., promotion, disciplinary actions, performance evaluations, pay status, etc.)
shall be kept and maintained in the Human Resources Office
Any employee may review his personnel file in the Human Resources Office or within the
Department upon request, with reasonable notice, and may have a copy of any information
contained in the file(s).
Whenever a Department Head places information concerning the employee in the official
personnel file, a copy will be provided to the employee. If such information is the result of
disciplinary action or an unsatisfactory performance evaluation, the employee may submit a
rebuttal, which shall be made part of the employee's personnel file. Such a response by the
employee, however, shall be within thirty (30) days of receipt of the disciplinary action or
performance evaluation.
5 J -10
Section I Apprenticeship Program
The City conditionally agrees to the establishment of an apprenticeship on-the-job training
program as provided within the Washington State statutes, Chapter 49.04 RCW and Chapter
296 -04 WAC. The City reserves the right to review and approve the Washington State
Apprenticeship Council guidelines prior to implementation of the program.
Section J Overnight Lodging for Travel
If an employee is required to travel outside the Puget Sound/ Seattle area in excess of two hours
travel time to attend job- related training, the Department Head will consider the need for overnight
lodging. The intent of this procedure is to provide a safe work environment for employees
traveling over long distances, when it may be advantageous to provide lodging rather than have the
employee attend a training workshop and travel additional hours.
Section A Hours of Work
ARTICLE III WORKING CONDITIONS
The work schedule and hours of work shall be established by the City and shall consist of five (5)
consecutive 8 -hour days on duty with two (2) consecutive days off duty. The normal work week is
Monday through Friday, with Saturday, Sunday and holidays as scheduled days off duty. If the
City or the Union wishes to establish any other work schedule, the parties may do so by mutual
agreement, which shall be in writing as an addendum to this contract.
The normal work day will be from 7 AM to 3:30 PM or 8 AM to 4:30 PM, with a 30- minute lunch
period, or 8 AM to 5 PM with a 60- minute lunch period, scheduled by the supervisor at
approximately mid -point in the work day.
An employee shall not work for more than twelve (12) consecutive hours (including meal breaks)
without a rest period of no less than eight (8) consecutive hours before returning to duty, without
the express authorization of the supervisor.
Work hours for the part-time mechanic shall be Monday- Friday and the City shall establish a
regular schedule for this position. The part-time mechanic may be assigned varying hours to fill in
for vacancies and unexpected absences as needed. However, the City will provide at least three
days notice of any shift changes, unless an emergency or unforeseen manpower shortage exists.
Section B Safety
The electrical safety rules of the Department of Labor and Industries of the State of Washington, or
any amendments thereto, is hereby adopted and incorporated as a part of this Agreement, as if fully
set forth herein. If the Washington State Safety Code does not cover a situation, the national
Safety Code will be used. The Line Foreman /Shop Foreman will be responsible for the safety of
his/her crews.
6 J -11
Section C Response Time
Employees hired after April 1, 1985, performing field operations in City Light Division, and
Service Garage mechanics shall reside within thirty (30) minutes response time from the shop.
Travel time is determined using normal driving conditions.
Section D Meal Breaks When on Overtime Assignment
An employee will not be required to work more than five (5) consecutive hours without a meal
break. The supervisor shall determine the time for such a meal period, which shall be non -paid
time and shall be for 30 minutes in length. During an overtime assignment in which the employee
is entitled to a meal period as defined above, the City will pay the cost of the meals based on City
policy (IRS rate). Meal time shall be as follows: Breakfast, 3 AM to 9 AM; Lunch, 9 AM to 3 PM;
Dinner, 3 PM to 3 AM.
An employee is responsible for his/her own meal if overtime is scheduled in advance.
In the event an employee working overtime will complete the work within a reasonable period of
time after the five (5) hours qualifying for a meal period, in the judgment of the supervisor, the
project may be completed without the meal break and the employee will be entitled to the cash
payment for the meal, based upon the above meal rates.
Section E Work Stoppages
During the term of this Agreement, employees shall not engage in any work actions, including a
strike, work slowdown, sick -out, or any interference with the efficient operation of the Light
Department or Service Garage.
It is further understood that employees who engage in any such actions as noted above shall be
subject to disciplinary action as may be determined by the City.
Employees who refuse to cross legal picket lines, except where the public safety and welfare are in
jeopardy, will not be in violation of this Section.
The City will not engage in a lockout of employees during the term of this Agreement.
Section F Layoff Procedures
In the event that a reduction in the workforce occurs due to of a shortage of work, budgetary
reasons, a reduction in budgeted work hours from full -time to part-time for a regular full -time
position, a reorganization resulting in reduced staffing levels, or other reasons of business or
organizational necessity layoff shall be in accordance with the following:
1. Procedure for Layoff. The City shall determine which classifications and the number of
positions that will be affected.
The City shall provide employees subject to lay -off with a minimum of thirty (30) calendar
days written notice of the lay -off. The layoff letter shall advise an the employee of the
effective date and his /her recall rights. Any correspondence between the employee and the
City shall be through the Human Resources Office.
7 J -12
Any regular full -time City employee who is laid off shall have his/her name placed on a
recall list for the classification that he /she was laid off from, and for any lower
classification in which the employee is qualified and has more seniority than another
employee on the list. If the employee has never held status in that classification, he /she
will serve a probationary period. The employee's name shall remain on the recall list(s) for
a period of twenty -four (24) months from date of layoff.
It shall be the responsibility of each person on the layoff list(s) to keep the City informed
of his /her current address and telephone number. Persons shall be recalled in the inverse
order of layoff. The City shall have the right to remove any name from a layoff list if no
response is received from a person on such list within fourteen (14) calendar days after the
City has mailed a certified letter (return receipt requested) to the person's last known
address.
2. Order of Layoff. The City shall first attempt to achieve the required reduction of the
workforce through attrition. If this is not possible, then:
a. Layoff shall be by classification for IBEW positions within the department. Prior
to a regular full -time employee being displaced within a department in the affected
classification, any volunteer (working without compensation in a recognized
classification), temporary, part-time, or seasonal position shall be laid off first
within the affected department. In the Parks Department, this includes summer
youth employment employees.
b. The least senior regular full -time employee in an affected classification shall be subject
to layoff, so defined in subsection 4 of this subsection. The employee subject to layoff
shall have the right to bump a less senior employee in a lower or lateral classification
for only those positions in which the employee meets the minimum educational and
technical skill qualifications for the position as indicated in the job description and has
experience in the lower and /or similar classification sufficient such that technical on or
off the job -site training, other than orientation, shall not be required and assumption of
the position shall not result in a loss of productivity or interruption of work. Lateral
transfers in lieu of layoffs shall not be subject to an additional six -month probationary
period.
c. Time served in a different classification: An employee may have had a title change or
been involved in a reclass or consolidation of classes during his employment with the
City. For purposes of layoff, classification seniority will include time served in another
class within the same occupational area and be added to his/her time in his/her present
classification.
d. In the event of a layoff, the City shall identify the position(s) scheduled for layoff and
then meet with the Union to review the seniority for the affected employees.
8
J -13
3. Recall Rights: Any regular full time employee who is laid off shall have his /her name
placed on a recall list for the classification that he /she was laid off from, and for any lower
classification in which the employee is qualified and has more seniority than another
employee on the list. If the employee has never held status in that classification, he /she
will serve a probationary period. The employees name shall remain on the recall list(s) for
a period of twenty -four (24) months from the date of layoff. It shall be the responsibility of
each person on the layoff list(s) to keep the City informed of his /her current address and
telephone number.
Persons shall be recalled in the inverse order of layoff. The City shall have the right to
remove any name form a layoff list if no response is received from a person on such list
within fourteen (14) calendar days after the City has mailed a certified letter (return receipt
requested) to the person's last known address.
4. Service Time Layoff: Employees who separated from City employment because of
budgetary reasons and returned to City employment within twenty -four (24) months, in
accordance with the Layoff Procedures, shall be entitled to count the length of time of their
prior City service for purposes of accrual of vacation, sick leave, and longevity pay.
ARTICLE IV COMPENSATION
Section A Wages See Addendum "A" for 2011 -2014 salary schedule.
Effective January 1, 2011 and 2012, the parties agree to no wage increase. The 2010 wages will be
maintained for these two years.
Effective January 1, 2013 and January 1, 2014 the parties agree to a 2% cost of living adjustment
(COLA). Additionally, the parties agree to conduct a wage craft survey using the electrical
utilities historically used (see names below). The craft survey will use the Journeyman Lineman
hourly rate for 2012. The average hourly rate of the survey will be used, and if the results are such
that the City is below the average, the percentage difference will be split between 2013 and 2014.
The maximum for the craft survey adjustment per year will be no more than 3 For example, if
the survey results indicate the City Lineman is down 6% from the average, an additional 3% will
be applied with the above COLA each year. This would be a maximum of 5% per year for the
COLA and survey adjustment.
The survey market adjustment only applies to the line crew /meter classifications. The Mechanics
and Commercial Energy Analyst receive the 2% COLA only.
The Survey agencies for the lineman related classes include Lakeview, Orcas, Klickitat,
Ellensburg, Clallam PUD, Pend Oreille, Modern, Benton, Vera, Centralia, and Elmhurst.
The parties further agree to establish a list of comparable cities to use for wage survey purposes for
the classifications of Fleet Mechanic and Senior Fleet Mechanic. These cities are Aberdeen,
Lacey, Oak Harbor, Wenatchee, Mt. Vernon, Pasco, and Marysville.
9
J -14
1. Overtime hours are those hours which the employee is assigned to work in excess of forty
(40) compensable hours in the work week or eight (8) or ten (10) hours in the work day,
depending on the work schedule.
2. Overtime hours worked shall be paid at the rate of double the employee's current rate of
pay.
3. If an employee is called back to work in an overtime situation 4 hours or more before their
shift, and the work extends into the regular shift, the employee remains on overtime while
they are working, until an 8 -hour rest period is provided.
Section B Deferred Compensation: The City and the Union members agree to contribute into
a deferred compensation program, as offered by the City. The City will contribute an amount
equal to one -half of the amount paid by the employee, up to a maximum of $100 per month. This
contribution will be effective January 2005.
Section C Overtime Pay
4. If an employee works on a holiday, the employee shall receive pay at the overtime rate of
pay (double time) for those hours worked on a holiday, in addition to the holiday pay.
5. Overtime pay shall not be compounded with any other forms of compensation paid to the
employee.
6. Overtime work is a condition of employment, when called upon to meet the operational
needs of the Department. However, the Department shall attempt to assign overtime in a
fair and equitable manner whenever possible.
Section D Compensatory Time Off
An employee assigned to work overtime may, at the option of the employee, receive cash or
compensatory time off for such overtime hours worked. Compensatory time shall be earned at the
rate of double time for each hour worked, calculated to the nearest 30 minutes.
The maximum compensatory time accrual is eighty (80) hours.
Compensatory time taken off shall be scheduled by advanced supervisory approval and such time
off will not be permitted if it results in an overtime situation or affects the operations of a crew
because of manpower shortage.
All overtime worked in excess of the eighty (80) compensatory hours shall be paid in cash at the
overtime rate of pay.
Compensatory Time for Travel
If an employee is required to attend mandatory training and driving time extends beyond the
normal work day, such time shall be paid in the form of compensatory time at the rate of straight
time and credited to the employee's compensatory time bank accrual, per procedure noted above.
Travel time for non mandatory training shall not be compensable.
10
J -15
Section E High Time Pay
All employees who work eighty (80) feet above ground, or higher, shall be paid at the rate of
double time while working at such height. This rule does not apply when employees are working
on the roofs of buildings where no exceptional hazards exist.
Section F Call Back
If an employee is called out to work and receives any combination of four hours or more at the
overtime rate, the employee will remain on overtime status until an eight (8) hour rest period is
provided. If the rest period is provided during the employee's regular shift hours, the employee
will be paid for their shift at the straight time rate.
If the eight -hour rest period ends before the end of the regular shift, the employee will return to
work for the remaining hours or use vacation or compensatory time.
Employees called back for duty less than four (4) hours before the beginning of regular working
hours, or their shift hours, shall be paid at the overtime rate (except meal breaks, which are
non -paid time) from the time they are called until the beginning of their regular working hours or
shift.
A minimum of one (1) hour of overtime will be paid. Regular hours or shift hours following shall
be paid at straight time. If relieved from duty prior to the start of their regular shift, the two (2)
hour minimum of overtime (double time) shall apply.
Employees called back to work prior to the beginning of their regular shift, without sufficient time
to eat breakfast or prepare a lunch, shall receive compensation for the breakfast and lunch period
provided they continue to work. For the purpose of this agreement, meal periods shall be 6:30 am,
12:00 (noon), 6:00 pm, and midnight.
Section G Higher Class Pay
Due to WISHA requirements for a supervisor to be present in charge of a Line Crew, when an
employee is assigned by management to work in a higher class, the employee will be paid at the
salary of the higher class for those hours worked, calculated to the nearest 30 minutes.
In the event an employee in the bargaining unit is assigned by management to work out of class in
a management position, the compensation shall be a flat 5% premium pay based on the employees
regular rate of pay. In order to receive this pay the assignment must be for an 8 -hour shift or
longer.
11
J -16
Section H Tuition Reimbursement
Any member covered by this Agreement is entitled to 80% reimbursement for tuition and books
costs for any course directly related to his job, provided the member has gained the approval of the
Supervisor prior to registration for the class of instruction. All members requesting reimbursement
for tuition and books will be expected to meet the minimum standards for taking the course and
must complete the course with a passing grade or notification of course completion.
Section I Safety Glasses:
The City agrees to provide up to $100 per year for the purchase of approved safety glasses, with
receipt of purchase. Employees may bank this amount for one year and use up to $200 every other
year for safety glasses.
Section J Boot Allowance:
The City has implemented safety procedures for the Public Works Utilities Department for foot
protection, including safety boots. The style of the safety boot is subject to approval of the Light
Operations Manager. For the Line Crew safety boots, employees have the option of selecting
boots that are rated "EH". The amount of payment for the initial purchase of new required boots
and annually thereafter, is as follows:
For employees in the Line Crew, the City agrees to pay an initial purchase of $500 and each year
thereafter, $150.
For employees in the classes of Meterman, Warehouse /Storekeeper, and Electrical Inspector, the
City agrees to pay an initial purchase of $250, and each year thereafter, $150.
For employees in the classes of Mechanic, Service Writer, Commercial Energy Analyst, the City
agrees to pay an initial purchase of $150, and each year thereafter, $150.
Employees will have the option of receiving the above payment in cash in January of each year,
subject to appropriate payroll taxes or use a boot certificate provided by the City for the amount
above and the vendor will invoice the Department for payment and this shall not be taxable
income.
12
J -17
Section A Vacation
Vacation leave shall accrue to each employee covered by this Agreement as follows:
Annual Hrs. Days per Maximum
Accrual Year Accrual Hours
1 5 continuous years
of City service
6 10 continuous years
of City service
11 15 continuous years
of City service
16 20 continuous years
of City service
21 and over continuous years
of City service
Vacation may be taken only after completion of the 6 -month probationary period. Thereafter,
vacation credit earned may be taken upon proper authorization, per Department procedures. A
request for such leave shall be made in advance and is subject to approval of the Department Head.
The maximum accrual of vacation leave is twice the employee's annual accrual rate (refer to
preceding chart). Employees shall be paid for unused vacation leave at their base hourly rate (i.e.,
straight time) upon leaving City service, except for terminations during the employee's initial
probationary period.
An employee may request an extension of the vacation accrual maximum by submitting a written
request to the Department Head. The request shall provide justification for the request and a
reasonable time in which the accrual will be brought down below the maximum limit. It is
understood that an extension will not be authorized to increase vacation payoff, if leaving the City.
Section B Holidays
ARTICLE V PAID LEAVE TIME
88 11 176
128 16 256
168 21 336
208 26 416
248 31 496
The following holidays will be observed during the term of this Agreement:
New Year's Day
Washington's Birthday
Memorial Day
Christmas Day
Two Floating Holidays
Martin Luther King Jr. Birthday
13
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving Day
J -18
The two floating holidays may be taken in 8 -hour increments, subject to Supervisor approval.
Whenever the above -named holidays (excluding floating holidays) fall on a Sunday, the following
Monday shall be observed as the holiday; when the holiday falls on a Saturday, the preceding
Friday shall be observed as the holiday.
Section C Sick Leave
Purpose
The use of sick leave benefits is considered a privilege and not a right, and may only be used in the
event of actual illness or disability to the employee or family members as provided for in this
Agreement.
Sick Leave Accrual
Sick leave shall accrue at the rate of 8 hours per month for all regular full -time employees covered
by this Agreement. The accrual of sick leave shall be unlimited, however, payoff shall be limited
to 120 days (960 hours).
Notification Requirements
An employee requesting sick leave usage must provide the proper notice as established by the
Department Head. When the Department Head has reasonable cause to believe an employee has
misused his/her sick leave benefits, the employee may be required to provide proof of illness from
a medical doctor. Any misuse of sick leave shall be considered cause for disciplinary action.
Use of Sick Leave:
Sick leave may be used for the following:
1. Illness or injury to the employee, on or off the job, resulting in an inability of the employee
to perform his/her work.
2. Sick leave may be used, with advance approval of the supervisor to care for members of
his/her immediate family, or for funeral leave.
Use of sick leave for funeral leave is limited three (3) days per incident unless additional
time is approved by the employee's supervisor.
For purposes of sick leave usage, immediate family member includes spouse, children,
parents, grandparents, step children, brothers, sisters, and other dependent relatives or
legally adopted children.
Sick leave for family members is limited to care which is medically necessary, with
verification required from the attending physician, if requested by the supervisor, to verify
proper sick leave usage.
14
J -19
3. Family Leave shall be pursuant to City Personnel Policy and Procedures Manual Section
7.05 and 7.06.
4. Sick Leave Benefit
If the employee has ten (10) or more years of service with the City, twenty -five (25)
percent of the value of the employee's accumulated sick leave will be paid upon regular
retirement or death.
Section D Injury Subsidization Applies only to Light Operations and Mechanic
classifications.
Any regular employee having six (6) months continuous service with the City who is injured on
the job and is unable to return to work, shall be compensated by the City an amount equal to the
difference between the employee's regular salary and those moneys paid through the City's
Worker's Compensation Plan. However, the combination of the two shall not exceed the
employee's regular salary. The first three days of time loss shall be charged to sick leave. Time
loss thereafter, up to ninety (90) days, shall be paid by the City at the employee's regular salary.
This section shall apply only to full 8 -hour days or longer periods of time lost. It shall not apply to
sporadic periods of disability or medical appointments of less than a full day.
Section E Industrial Injury
When an employee is injured on the job and there is time loss, the employee shall go on the City's
Industrial Insurance program and draw Worker's Compensation time loss benefits, which is equal
to the State of Washington's Worker's Compensation Plan.
For employees with less than six (6) months City service who qualify, that portion of sick leave
paid shall be deducted from accumulated sick leave.
ARTICLE VI HEALTH BENEFITS
Section A Health Coverage
During the term of this Agreement, the City agrees to provide family medical coverage under the
AWC Healthfirst medical plan.
Effective January 1, 2013, employees shall contribute 12.5% of the monthly medical premium for
the AWC HealthFirst medical plan. For 2011 and 2012, the employee's contribution is 10% of the
monthly medical premium.
The City agrees to provide family dental and vision coverage for the term of this Agreement. The
dental coverage is AWC Plan F, and the vision benefit is the $25 deductible plan through AWC.
The City reserves the right to select carriers for health benefits as long as the benefits are not
reduced.The terms and conditions of health benefits, eligibility requirements, plan benefits and
limitations are provided in the Plan summary, provided to each employee.
15
J 20
Section B Term Life Insurance:
The City agrees to provide term life insurance for regular full -time employees, equal to one times
annual salary with a maximum of $50,000, rounded to the nearest thousand. Additional optional
life insurance is available, paid for by the employee through payroll deduction.
Section C Long -Term Disability Coverage:
The City agrees to provide long -term disability coverage for regular full -time employees. The
coverage shall have a 90 -day waiting period and benefits are subject to the terms and conditions of
the plan booklet, provided to each employee.
Section A Objectives
Section B Definitions
ARTICLE VII GRIEVANCE PROCEDURE
To informally settle disagreements at the employee supervisor level; to provide an orderly
procedure to handle the grievance through each level of supervision; to correct, if possible, the
cause of the grievance to prevent future complaints; to promote harmonious relations among
employees, their supervisors, and departmental administrators; to assure fair and equitable
treatment of employees; and to resolve grievances at the departmental level before appeal to higher
levels.
The following terms, as used in this Article, shall have the following meanings:
Grievance: A complaint by an employee concerning the interpretation or application of this
Agreement. A grievance may be filed when the employee believes an injustice has been done
because of unfair application of a City policy or an alleged violation of any term or condition of
this Agreement.
Day: Calendar day, exclusive of Saturday, Sunday, and legal holidays.
Employee: A regular full -time or regular part-time employee covered by this Agreement.
Immediate Supervisor: The Division Manager who assigns, reviews, or directs the work of an
employee.
Representative: The Union Shop Steward or designee appointed by the Union President.
Department Head: The employee reporting to the City Manager, having direct responsibility over
a City Department.
16
J -21
Section C Exclusions
1. Work assignments, unless the complaint arises out of an allegation that the employee was
required to work in violation of applicable sections of this Agreement or State and /or
Federal Safety Regulations.
2. Work performance evaluations, except where disciplinary actions occur.
3. Grievances filed after Twenty -five (25) days from the incident or when the employee had
knowledge of the incident.
Section D Time Limits
Time limits are established to settle grievances quickly. Time limits may be extended by
agreement of the parties. If the grievant is not satisfied with the decision rendered, it shall be the
grievant's responsibility to initiate the action which submits the grievance to the next level of
review within the time limits specified. Failure of the employee to submit the grievance within the
time limits imposed shall terminate the grievance process, and the matter shall be considered
resolved. Failure of the City to respond within the time limits specified will allow the grievant to
submit the grievance to the next higher step of the grievance procedure.
Section E The Parties' Rights and Restrictions
1. A party to the grievance shall have the right to record a formal grievance meeting at the
expense of the requesting party.
2. An employee may have representatives present at all steps of the grievance procedure.
3. Reasonable time in processing a grievance will be allowed during regular working hours
for the shop steward, with advanced supervisory approval.
4. Only a person(s) selected by the Union and made known to management prior to a
scheduled grievance meeting shall have the right to represent or advocate as an employee's
representative.
5. Nothing within this grievance procedure shall be construed as limiting the right of
management to manage the affairs of the City.
6. Grievances of an identical nature, involving an alleged violation of the same Article,
Section, etc., concerning the same subject matter, may be consolidated.
7. The Union, as an organization, may file a grievance alleging that the City has violated
specific rights afforded the organization in the Agreement. Such grievance shall be filed
directly at the Department Head level.
17
J 22
Section F Grievance Procedure:
Step 1 Division Manager: If an employee or the Union wishes to file a grievance, they may do
so by completing the grievance form (Union or City grievance form) and submitting the completed
form to their Division Manager within the time limits specified above. Any documentation in
support of the grievance should be attached to the grievance form. The Division Manager shall
meet with the employee and the Union representative to hear the complaint or allegation and
provide a written response to the employee/Union within five (5) working days after close of the
meeting(s) to discuss the matter. Failure of the Division Manager to respond to the
employee/Union within this time period shall automatically elevate the grievance to the next level
of the grievance procedure, the Department Head, the Public Works /Utilities Director.
A grievance, whether submitted by an employee or directly from the Union, must have a signature
of the Union President to be valid.
Step 2 Department Head
If the employee/Union is not satisfied with the decision of the Division Manager, they may
request that the grievance be advanced to Step 2, the Department Head, within five (5) working
days after receipt of the Division Manager's decision.
The Department Head shall hold a meeting with the employee and the Union representative within
ten (10) days from the date the grievance is received and attempt to settle the grievance.
III decision shall be made, in writing, to the employee and the Union representative by the
Department Head within ten (10) days from the close of the meeting.
Step 3 City Manager
If the employee/Union is not satisfied with the decision of the Department Head, the Union may
appeal the decision to the City Manager within ten (10) days from receipt of the Department
Head's decision.
The City Manager will hold a meeting with the Union President and the employee within ten (10)
days of receipt of the grievance or a mutually agreeable time, with all supporting documents, the
Department Head's response, and the remedy requested, and issue a written decision within ten
(10) work days after the close of the meeting.
Step 4 Binding Arbitration
If the Union is not satisfied with the decision of the City Manager, the Union may submit the
grievance to binding arbitration, by written request to the City Manager within ten (10) days of
receipt of the City Manager's decision.
If the grievance is submitted to binding arbitration, the grievant, Union representative, and the
City's Human Resources Manager shall, within ten (10) days of receipt of the grievant's request,
set a date for a meeting to:
1. Agree to any stipulations.
III 2. Attempt to agree upon an issue statement.
18 J -23
3. Jointly request from the American Arbitration Association, Federal Mediation and
Conciliation Service, or other mutually agreed upon source, a list of five (5) arbitrators, and
upon receipt of this list, the parties will toss a coin to see who strikes the first name, and
then each shall alternately strike a name, to arrive at an arbitrator who will hear the
grievance. The parties may, however, mutually agree to an arbitrator without using the
above arbitration selection process, or may request another list of arbitrators if both parties
are not satisfied with the initial list of arbitrators.
The parties agree that the grievance shall be heard before the arbitrator selected at the earliest
possible date. The decision of the arbitrator shall be final and binding upon the parties. The
arbitrator shall not have the ability to alter, amend, or modify any portion of the Labor Agreement,
City policies, or regulations.
The cost of the arbitration process shall be shared equally between the parties. Any cost or fees
related to the presentation of the case for each respective party shall be the responsibility of that
party and shall not be shared as part of the arbitrator's expenses.
ARTICLE VIII DURATION OF AGREEMENT
This Agreement shall be effective January 1, 2011, and shall continue in full force and effect
through December 31, 2014. Should either party desire to modify or terminate this Agreement, it
shall serve written notice upon the other party at least sixty (60) days prior to the expiration of this
Agreement.
IN WITNESS WHEREOF, we attach our signatures this day of July 2012.
CITY OF PORT ANGELES IBEW, LOCAL #997
Mayor, Cherie Kidd Timm Kelly, President IBEW #997
Dan Mckeen, George Drake, Negotiating
Interim City Manager Team Member, IBEW #997
Bob Coons, Human Resources
Manager
19 J -24
Occp.
Code
Position
Title
RANGE
Grade
Step
2010
2011
2012
2013
2014
4000
LINE FOREMAN
401
I01
1
$40.719
$40.719
$40.719
$42.756
$44.893
4001
LINEMAN
402
IO2
1
$36.195
$36.195
$36.195
$38.005
$39.905
4002
APPRENTICE LINEMAN /METERMAN
403
I03
$27.147
$27.147
$27.147
$28304
$29.929
$28.233
$28.233
$28.233
$29.644
$31.126
$29.318
$29.318
$29.318
$30.784
$32.323
cr
$30.404
$30.404
$30.404
$31.924
$33.520
$31.490
$31.490
$31.490
$33.064
$34.717
$32.576
$32.576
$32.576
$34.205
$35.915
$34.386
$34.386
$34.386
$36.105
$37.910
4003
EQUIPMENT OPERATOR
404
I04
1
$32.395
$32.395
$32.395
$34.014
$35.715
4004
HEAD GROUNDMAN
405
I05
1
$29.861
$29.861
$29.861
$31.354
$32.922
4005
GROUNDMAN /METERMAN HELPER
406
I06
1
$24.975
$24.975
$24.975
$26.224
$27.535
4006
ELECTRICAL INSPECTOR
407
I07
1
$36.195
$36.195
$36.195
$38.005
$39.905
4007
SHOP FOREMAN
408
I08
1
$40.719
$40.719
$40.719
$42.756
$44.893
4008
METERMAN
409
I09
1
$36.195
$36.195
$36.195
$38.005
$39.905
4009
WAREHOUSE/STOREKEEPER
410
I10
1
$31.490
$31.490
$31.490
$33.064
$34.717
4010
FLEET MAINT MECHANIC
411
I11
1
$27.889
$27.889
$27.889
$28.447
$29.016
4011
SR FLEET MAINTENANCE M [C
412
I12
1
$29.552
$29.552
$29.552
$30.143
$30.746
4012
MAINTENANCE TECHNICIAN
413
I13
1
$36.195
$36.195
$36.195
$38.005
$39.905
4013
TRAFFIC SIGNAL/ELEC INSPECTOR
414
I14
1
$38.005
$38.005
$38.005
$39.905
$41.900
4021
SERVICEMAN
1
$38.005
$38.005
$38.005
$39.905
$41.900
4019
COMM /INDUSTRIAL ANALYST
415
I15
$25.250
$25.250
$25.250
$25.755
$26.270
$26.009
$26.009
$26.009
$26.529
$27.060
$26.776
$26.776
$26.776
$27.312
$27.858
Tr
$27.555
$27.555
$27.555
$28.106
$28.668
$28.292
$28.292
$28.292
$28.858
$29.435
$29.081
$29.081
$29.081
$29.663
$30.256
$29.954
$29.954
$29.954
$30.553
$31.164
4014
SERVICE WRITER
416
I16
.-4 N CO
$18.997
$18.997
$18.997
$19.377
$19.764
$19.948
$19.948
$19.948
$20.347
$20.754
$21.448
$21.448
$21.448
$21.877
$22.314
Lineman
112 5
100
75
78
81
84
87
90
95
89 5
82 5
100
112 5
100
87
100
105
105
Addendum "A" 2011-2014 Labor Contract
IBEW 2011 thru 2014 Salary Schedule
0% for 2011 and 2012, 5% for 2013, 5% for 2014
J 25
CSO Phase 11 Design
July 1/, 2012
2012 PLANNED PROGRAM MILESTONES DATE1 ACTION
CSO Phase I Rayonier Outfall Design Amendment Brown Caldwell 1/17/2012! Approved
CSO Phase I Construction Management Contract Awarded 2/21/20121 Council Action
CSO Phase I Post-Award Design Support Amendment: Brown Caldwell 2/21/2012 Council Action
CSO Phase I Post-Award Environmental Services Amendment- Farallon 2/21/2012 Council Action
CSO Phase 1 Construction Contract Competitively Advertised 3/9/2012
CSO Phase I Post Award Archaelogical Support Contract Award 4/17/2012 Council Action
CSO Phase 1 Bids Received_ 5/24/2012
,.CSO Phase 1Individual Construction Stormwater Permit Issued 6/15/2012
CSO Phase I DFW Hydraulic Project Approval Issued 7/3/2012
CSO Phase I Army Corps Nationwide Permit NWS-2011 Issued 7/5/2012
CSO Phase 0 Design Award (Planned Amendment) Brown Caldwell 7/17/2012 Council Action
CSO Phase I Construction Contract Award 8/7/2012 Council Action
CSO Phase I Post Award Archaelogical Support I nterlocal with LEKT 8/7/2012 Council Action
CSO Phase 1SRF Loan Signature 8/7/2012
Mayor Sign
CSO Phase I Construction Contract Notice to Proceed Issuance 8/9/2012
CSO SCADA Programming RFP (Part of SCADA Improvements Project) Fall 2012' Council Action
CSO 006 Outfall Sewer Main Oak Street (Potential Additional Work) Winter 2012 TED
Plant Headworks Improvements Complete (included in Phase 1 contract) 12/31/20121
Rayonier Outfall Rehabilitation Contract Competively Advertised TED
7/18/2012
1
CSO Phase II Design (WW10 -2008)
Planned Program Element
Expected Design Award: 2nd -3rd Qtr 2012
Design Estimate: $2,445,000
Construction Estimate: $14,183,000
Includes Const. Mngt.
Negotiated Design Amount: $2,444,610
Bridge
Industrial Outfall will
receive 1 3 events per
year from the tank (based
on a 5 year average)
CS0 -6 Reduced to once in 8 years
CS0 -10 Reduced to once in 17 years
(based on a 5 year average
7/18/2012
2
Phase 11 Design Scope
Replaces Pump Station 4 with a new station
28 mgd capacity
4 variable speed pumps
Hoist equipment for maintenance
Odor control systems
Building to be architecturally compatible with Waterfront Development
initiatives
Standby emergency generator
Acoustical evaluation
SCADA controls
Extension of CSO Phase I force main to pump station
Transfer of force mains from old pump station 4
New gravity main from CSO 008
Gravity overflow main to CSO 006
Elimination of CSO 007 and CSO 008
Permitting and environmental support
7/18/2012
3
CSO Preliminary Study (2006 -2008) $424,941
CSO Phase 1 Design $3,155,000
CSO Phase 1 Land Acquisition $70,100
Septage Receiving Station Study $8,400
Plant Headworks Improvements $56,000
Outfall Monitoring Support $60,900
1 Street Stormwater Separation $418,074
CSO Phase 1— Oak Street Extension $13,196
CSO Phase 1— Rayonier Outfall Rehabilitation $47,000
CSO Phase 1— Post -award Construct Support $485,980
Total $3,827,276 $912,315
Grand Total
Brown Caldwell CSO Contract
(prior to amendment 15)
CSO Phase 1
2 Projects
Other Project
$4,739,591
Current CSO Program Estimate
CSO Phase I (includes Plant Headworks Impr)
Studies, Design, Permitting $3,481,000
Land Tank Acquisition $997,000
Construction (plus 5% contingency) $17,092,000
Rayonier Outfall Rehabilitation $300,000
SCADA Programming $200,000
Construction Mgt Post Award Services $2,681,000
$24,751,000
CSO Phase II
Design Permitting $2,445,000
Construction $12,540,000
SCADA Programming $100,000
Construction Mgt Post Award Services $1,643,000
$16,728,000
Total CSO Phase 1 2 $41,479,000
7/18/2012
4
CSO Program Costs
(From 2009 CFP Worksheets)
2009 CFP Project Consolidation:
Project WW08 -2008, CSO Phase 1 $28,955,500
Project WW10 -2008, CSO Phase 2 $12,200,000
Project WW05 -2005, Plant Headwork $375,000
$41,530,000
Current Project Cost Estimate: $41,479,000
Former Projected CSO Rate Increases:
2013 $2.50 month
2014 $2.60 month
2015 $2.60 month
$7.70 month
Current Projected CSO Rate Increases:
2013
2014
2015
$0.00 month
$0.00 month
$0.00 month
$0.00 month
End
7/18/2012
5
7/18/2012
6
PORTANGELES
W A S H I N G T O N U.S.A.
CITY COUNCIL MEMO
Date: July 17, 2012
TO: CITY COUNCIL
FROM: Glenn A. Cutler, P. E., Director of Public Works Utilities
Subject: CSO Phase II Design Amendment 15 to Brown and Caldwell CSO Professional
Services Agreement
Summary: The Combined Sewer Overflow Phase 2 Project design is scheduled to begin. Brown
and Caldwell completed the design of Phase 1, and the preliminary design of Phase II as written in
the 2006 General Sewer Facility Plan. The CSO Phase II design is scheduled to be complete in
October 2013. Construction for all of the CSO work must be completed by December 31, 2015 in
accordance with the City's Agreed Order with Washington State. Staff proposes amending the
existing Brown and Caldwell CSO contract to add this planned program element.
Recommendation: Approve and authorize the City Manager to add this planned program
element for CSO Phase II design services, Project WW10 -2008, to the CSO Professional
Services Agreement with Brown and Caldwell in an amount not to exceed $2,444,610, and to
make minor modifications to the agreement, as necessary.
Background /Analysis: The CSO Phase II design will include a replacement of Pump Station 4
with a new station which has a capacity of 28 million gallons per day (mgd). It will also design a
gravity diversion sewer (Front Street Diversion Sewer) to convey flow directly from the location
of CSO 008 at Peabody Creek to the new pump station, the completion of the new force mains
partially constructed in Phase 1, and a new influent sewer to divert flows from the existing Pump
Station 4 to the replacement at a location directly across Marine Drive.
Staff is proposing to continue the services of Brown and Caldwell who has been the designer of
record for the CSO studies and CSO Phase I design. The CSO Phase II design depends
significantly on the prior design effort, studies, and modeling performed by Brown and Caldwell in
the past. The Phase II design work is proposed to be added to the Professional Services
Agreement with Brown and Caldwell in an amount not to exceed $2,444,610, which increases the
maximum compensation under that agreement from $4,739,591 to $7,184,201. Funding is
provided in the 2012 Wastewater Utility Budget and is available from CSO reserves accumulated
through rates and the Washington State Public Works Trust Fund loans. The task elements for this
work are shown in the following table:
N: \CCOUNCIL\FINAL \CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Prof Sery Agreement.doc
K-1
19
CSO PHASE II TASK DESCRIPTION
COST
19.1
Architectural Services
85,000
19.2
Geotechnical Engineering Services
69,504
19.3
Surveying and Base Mapping Services
30,000
19.4
Permitting and Environmental Support
29,855
19.5
Acoustic Evaluation Services
21,500
19.6
Quality Control
29,862_
19.7
Facility Design and Preparation of Construction Contract
Documents:
Civil Design; Preliminary
Civil Design; Detailed
Process Mechanical Design
Surge Analysis
Building Mechanical Design
Structural Design
Electrical Design
Instrumentation and Control Design
1,953,996
19.8
Preparation of Cost Estimate
33,697
19.9
Project Management
191,196
$2,444,610
July 17, 2012 City Council
CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Agreement
Page 2
Exhibit A provides the detailed scope of work to be accomplished. In addition, Exhibit B shows a
map with a general depiction of the work to be done.
It is recommended that Council approve and authorize the City Manager to add this planned
program element for CSO Phase II design services, Project WW10 -2008 to the CSO Professional
Services Agreement with Brown and Caldwell in an amount not to exceed $2,444,610, and to
make minor modifications to the agreement, as necessary.
Exhibit A Scope of Services
Exhibit B Map of Work
IK -2
EXHIBIT A
To Amendment 15
PROFESSIONAL SERVICES AGREEMENT NO. 06-01
SCOPE OF SERVICES RELATED TO
PHASE 2 DESIGN SERVICES
FOR THE
PORT ANGELES CSO IMPROVEMENT PROGRAM
Brown and Caldwell (BC) has prepared this Scope of Services for Phase 2 facility design as an
amendment to the referenced services agreement in order to begin the planning and design of
facilities identified in the City of Port Angeles (City)'s approved Combined Sewer Overflow
(CSO) Plan. The CSO Plan identifies a set of projects that, when completed, will bring the City
into compliance with Washington State's water pollution control laws and regulations and with
an Agreed Order the City executed with the Washington State Department of Ecology (Ecology).
The Phase 2 projects were identified in the 2006 CSO Reduction Facilities Plan and subsequent
amendments. Those projects include a replacement of Pump Station 4 with a new station which
has a capacity of 28 million gallons per day (mgd), construction of a gravity diversion sewer
(Front Street Diversion Sewer) to convey flow directly from the location of CSO 008 to the new
pump station, completion of the new force mains partially constructed in Phase 1, and a new
influent sewer to the divert flows from the existing Pump Station 4 to the replacement at a
location directly across Marine Drive.
The 2006 CSO Plan briefly described a 25 mgd pumping facility to be designed around
submersible pumps in a simple, covered wet well similar to the recent Eastern Urban Growth
Area (EUGA) pump stations. However, raw wastewater pump stations of this size and service are
more typically developed to provide greater enclosure to capture noise and odors, provide
improved facilities to support operations and maintenance activities, provide a higher degree of
reliability, and provide other system management facilities as needed.
A number of City decisions will be required in the scope and detail of the facilities to be
incorporated into the final design and preparation of Phase 2 bidding documents. In order to
capture these decisions and provide updates to Ecology, the work under this amendment will
first generate a preliminary design document representing a design that is approximately 30%
complete. The preliminary design will identify and describe the facility components in sufficient
detail to show the general arrangement of required equipment, building space requirements,
general site improvement, and location of pipeline alignments.
This scope of services is based on the following general description of the Phase 2 facilities. A
preliminary design report will be prepared to document decisions regarding the following scope
as the basis for continuance into the final design and development of contracting documents.
1. The new Pump Station 4 will be designed for a maximum pumping rate capacity of 28 mgd using four
variable- speed, electric motor driven dry pit pumps in a vertical configuration. Electric motors will be located
on an upper floor located at finished grade (for flood protection) with drive shafts extended through the floor
to the pumps. Hoist equipment will be included within the station and the building will be configured to
accommodate the removal and movement of equipment to flatbed trucks outside the building envelope.
N: \CCOUNCIL\FINAL \CSO Phase II Design Amendment 15 to Brown Caldwell CSO Prof Sery Agreement.doc
K -3
July 17, 2012 City Council
CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Agreement
Page 4
2. Electric power, controls, and variable -speed drives will be mounted in panels on the ground floor in the
space common to the pump motors.
3. Tempered outside air will be circulated through the building to maintain dry conditions. High exchange
rate, ventilation airflow will be routed through a wet well separated (and with separate means of access)
from the equipment spaces within the building. Activated carbon -based odor control towers will be provided
for the wet well ventilation airflow.
4. The foundation elevation of the building is expected to be around 25 to 30 feet below existing grade and
require waterproofing and contain a sump with submersible drainage pumps to control potential flooding. A
building water supply will be provided for washdown and pump seals, if required. No comfort facilities will be
included beyond a hand washing sink with hot and cold water and safety features that may be required
around chemical feed systems (e.g., eyewash and drench showers).
5. Standby electrical power generation (diesel engine driven) will be provided for the full operating capacity
(28 mgd pumping rate). Fuel storage, either separate tank or generator belly tank, will be configured to
minimize building impacts and for code compliance.
6. A chemical feed system (fiberglass storage tank and metering pumps) will be included to assist with
downstream odor control (modify or eliminate sulfide reactions).
7. Building facing and configuration will be developed by an architect for suitability of appearance at the
proposed downtown location. That may include decisions on the containment, enclosure, or screening of
features such as fuel storage, odor control towers, and chemical feed tanks.
8. Noise mitigation features will be incorporated into the building to the extent of local code requirements
or utility preference to minimize or reduce equipment noise beyond the building enclosure.
9. The station site will be finished with paved parking and access to the locations for maintaining the
station features. Stormwater will be managed per local requirements and adhere to City surface water
quality goals.
10. A new influent sewer will convey wastewater flows from the existing gravity sewer. The design will provide
a structure for diversion of flow to either the new or existing station.
11. The Front Street Diversion Sewer will follow an alignment depicted on Figure 2 -6 of the July 2007 CSO
Plan Amendment, although the specific alignment location within Lincoln and Front Streets will be
determined. The final segments of the Phase 1 force mains (including two preliminary sized 14 -inch-
diameter and one 30- inch diameter pipelines) will be configured from the new station to their point of
connection at Oak and Front streets.
12. Preliminary lists of drawings and specifications are attached to provide further basis of scope of
services.
13. A general list of deliverables is correlated to proposed reviews at 30% design completion (preliminary
design report 60% design completion, and 90% design completion. Estimates of probable construction cost
will be prepared at 30 60 and 100% levels of design completion. City instructions and requests at the
90% review will be incorporated into the bid document package. The 100% document package will be
submitted to Ecology for approval.
This scope of services has been separated into the following tasks for clarity and cost control:
19.1 Architectural services
19.2 Geotechnical engineering services
19.3 Survey and base mapping services
19.4 Permitting and environmental support
K -4
Task 19 Phase 2 CSO Improvements Design
This task provides for the detailed planning, design, and preparation of contract documents for
the facilities described as included in Phase 2 of the CSO Plan as amended and approved by the
Department of Ecology.
Task 19.1 Architectural Services
Objective
Working with the City, local community, and facility designer, options will be developed for the
building configuration and appearance. Construction drawings and specifications will be
prepared for the selected option.
Pre Design Phase
This phase will include periodic meetings with the design team and City. Estimate three visits
with the design team and four visits with the City. There may also be public forums or meetings
with the city council.
Scope of Activity
Review proposed building program, goals, etc. Develop up to three options for building layouts,
material selections, building character studies, and budget reviews.
Deliverables
19.5 Acoustic evaluation services
19.6 Preparation of cost estimate
19.7 Facility design and development of construction contract documents
19.8 Project management
At the conclusion of the Pre design phase a selected building form, materials, and budget will be
established.
Assumptions
Conceptual drawings and graphic depictions of the proposed structure will be provided (Site
Plan, Floor Plans, Elevations, and perspective renderings will be provided).
Design Phase
This phase will also include periodic meetings with the design team and City; assume minimum
of three meetings with each.
The Design phase scope may need to be adjusted based on Pre Design review by the City.
Assuming the Pre design phase establishes that the site accommodates a structure of
approximately 2,500 to 3,000 square feet, of modest design reflecting the character of the
downtown core, the Design phase will encompass delineation of site and building construction
documents integrating the specialized mechanical and pumping equipment.
Provide an assessment of building code requirements for the nature and use of the pump station
building(s). Coordinate with the project structural engineer and provide certain building design
details including openings, doors, roofing, weatherproofing, etc.
N: \CCOUNCIL\FINAL \CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Prof Sery Agreement.doc
K -5
July 17, 2012 City Council
CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Agreement
Page 6
Scope of Activity
Develop Architectural Drawings and Specifications, including but not limited to the following:
Revisions /adjustments to address Pre Design review comments
Cover sheets, notes, schedules etc. (3 sheets)
Site plan and details (2 sheets)
Floor plans (2 sheets)
Exterior building elevations (2 sheets)
Building sections (2 sheets)
Wall sections (3 sheets)
Roof plan (1 sheet)
Ceiling plan(s) (2 sheets)
General building details (3 sheets)
Door, window, and finish schedules (2 sheets)
Architectural specifications
Approximately 22 architectural sheets
The Design phase fee is to be reassessed after approval of the Pre design phase.
Deliverables
Alternative descriptions including cost and constructability information
Project drawings and specifications for building details
City Involvement /Requirements
City will provide details or photos of similar City wastewater pump station buildings to be
evaluated for suitability by the architect
Task 19.2 Geotechnical Engineering Services
Objective
BC will coordinate the services of a geotechnical subconsultant to perform a geotechnical
investigation along the proposed pipeline alignment and at the location proposed for Pump
Station 4. The Design phase geotechnical work will verify soils conditions specific to the type of
improvements to be constructed at their proposed locations and provide design criteria for
limiting settlements and identifying groundwater or other adverse conditions.
Scope of Activity
Geotechnical Explorations
Borings are to be performed using a truck mounted drill rig and mud rotary techniques by licensed well
driller under subcontract to Shannon Wilson, Inc.
Perform one 50- foot -deep boring at the proposed new Pump Station 4 and install a monitoring well.
Sample intervals will be 2.5 feet in the upper 20 feet and 5 feet below a depth of 20 feet.
Perform three 10- to 20 -foot -deep borings along the pipelines. The sample interval will be 2.5 feet.
K 6
All soil cuttings will be placed in barrels and disposed of by the drilling subcontractor assuming that they
are found to be uncontaminated through analytical laboratory testing (described below).
Cone penetration test (CPT) soundings will be performed using a truck mounted rig under subcontract to
Shannon Wilson to obtain a continuous soil log and reduce exploration derived cuttings.
Perform one, approximately 50- foot -deep, sounding at the proposed new Pump Station 4. Include shear
wave velocity measurements.
Perform three soundings, approximately 10 to 20 feet deep, along the pipelines.
Core and patch pavements at boring and CPT sounding locations: Holes through asphalt pavement will
be patched using cold patch asphalt.
Well development and groundwater readings: Develop and sample well proposed at the pump station
location and obtain one reading after well development.
Assumptions
All boring and CPT locations along Front and North Lincoln Streets, as well as at the location of Pump
Station 4, will be accessible by truck mounted drill and CPT rigs.
All traffic control necessary for the explorations will be designed, arranged, and provided by either BC or
the City.
We believe there is a possibility of encountering contaminated soil and /or groundwater in the proposed
explorations, and have assumed that all drill cuttings and other investigation derived waste (IDW) will be
drummed and left on site (at the Pump Station 4 site) for characterization and disposal. We have assumed
that the IDW will be uncontaminated and may be disposed of by the drilling contractor. Contaminated soil
and /or groundwater will require disposal at a regulated facility.
Archaeological field observations or investigations provided by others.
Shannon Wilson, Inc. will arrange for utility locates prior to subsurface explorations using the One -Call
service. Utility locates using a private service are not included in this scope /estimate.
Geotechnical Laboratory Testing
Test selected soil samples acquired from the borings to evaluate index and engineering properties
of the soils. Assumed tests include water content on all soil samples, 4 Atterberg Limits, 6 grain
size analyses, and 10 fines content tests.
Subsurface Characterization
Prepare boring and CPT logs after review of soil samples in Shannon Wilson's laboratory and
completion of geotechnical laboratory testing.
Develop geologic subsurface profiles at the pump station and along the sewer line alignments from the
information made available from City files and collected in the proposed geotechnical explorations and
laboratory testing.
Geotechnical Engineering Analyses
Perform geotechnical analyses after completion of the geotechnical explorations, geotechnical
laboratory testing, and subsurface characterization. Analyses will include assessment of
geotechnical soil conditions and properties, groundwater conditions, soil and groundwater loads
on shored excavations and permanent structures, estimated pipeline settlements, seismic design
parameters for the pump station, pavement repair, and other geotechnical engineering
parameters needed for design.
Geotechnical Engineering Report
Prepare a geotechnical engineering report that provides the data, analyses results, and
recommendations for design.
N: \CCOUNCIL\FINAL \CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Prof Sery Agreement.doc
K -7
July 17, 2012 City Council
CSO Phase H Design- Amendment 15 to Brown Caldwell CSO Agreement
Page 8
Plans and Specifications
Assist in the preparation and review of geotechnically related plans and specifications. We
assume we will assist in the preparation or review of the lateral earth pressure plan for shoring
and six specification sections including dewatering, excavation support systems, earthwork,
trenching, foundations, and pavements.
Environmental Testing and Reporting
One soil sample will be collected from each soil boring and one groundwater sample will be collected
from the monitoring well and submitted to an analytical laboratory. The analytical sample results will be used
to characterize soil cuttings and well development purge water for disposal.
Each soil and groundwater sample will be analyzed for the presence of petroleum hydrocarbons by the
Northwest Total Petroleum Hydrocarbon (NWTPH) Hydrocarbon Identification Method (HCID). Each soil
sample will also be analyzed for total Model Toxics Control Act metals (arsenic, cadmium, chromium, lead,
and mercury). If a sample is found to contain detectable hydrocarbons through HCID, then additional analysis
to quantify the hydrocarbon concentrations will be required. For cost estimating purposes we have assumed
that two soil samples and one groundwater sample will need follow -up testing using either the NWTPH -total
gasoline -range extended petroleum hydrocarbons method (TPH -Gx) or the NWTPH -total diesel -range extended
method (TPH -Dx).
We will provide the results of the analytical testing along with our recommendations, if any, as pars of the
geotechnical engineering report.
City Involvement /Requirements
We request that subsurface data in City files in the vicinity of the Front Street CSO Phase 2 project
be provided to assist in characterizing subsurface conditions. If the data are provided prior to the
proposed geotechnical field explorations and laboratory testing, the proposed explorations and
testing plan can be modified to take advantage of this existing information to and potentially
reduce the number and associated costs of the proposed explorations /laboratory tests.
Task 19.3 Survey and Base Mapping Services
Objective
This task provides for additional supplemental survey and development of project base mapping
for the new station site and the pipeline street alignments. Detailed ground surveys will be
performed as necessary to accommodate mapping data derived from City GIS and aerial photos.
Generally it is expected that City- supplied mapping will be supplemented with current
information on location of existing utilities, surface improvements, and detail topography.
Required survey and mapping will be performed by the survey subconsultant to provide base
mapping for design and drawing production using AutoCAD 2011 Civil 3D.
Scope of Activity
Map triangle property (proposed Pump Station 4 site), adjacent Marine Drive and existing Pump Station
4 site including are in front thereof to shoreline.
The mapping corridor will be approximately 3,100 feet along Marine Drive, Front Street, and Lincoln
Street (curb face to curb face) with the mapping coverage sufficient to generate 1 -foot contours. The
topographic map will include signalization /channelization, road paving edges, striping, driveway edges, visible
IK -8
surface utilities, storm drain and sanitary sewer pipe sizes, and invert elevation and stormwater catch basin
surface and invert elevations and dimensions. Underground utilities will be based on visible surface evidence,
City GIS, paint marks (by others), and visible surface features such as utility patches. Data will be on
horizontal datum North American Datum of 1983, NAD 83 and vertical datum North American Vertical Datum
of 1988, NAVD 88.
A locate request will be performed utilizing 1- 800 424-5555 One -Call locate services. All utilities marked
on the ground by representatives of said service will be mapped and shown on said survey. In addition, the
City will refer to existing facility drawings and other sources to verify subsurface obstructions and utilities. All
utilities marked on the ground by the City will be mapped and added to the survey base map.
Deliverables
The survey information will be provided electronically in AutoCAD format along with two
complete stamped and signed hard -copy record sets (scale 1" 20'). The ASCII point file will also
be provided, with an index to any abbreviations and codes.
Assumptions
Easement preparation is not included or anticipated for this work. The boundaries of the city
owned parcel will not be monumented and a record of survey is not anticipated.
Task 19.4 Permitting and Environmental Support
Objective
The objective of this subtask is to provide support for identification and acquisition of required
permits and compliance with environmental regulations and requirements.
Scope of Activity
SEPA Checklist
ESA will prepare a SEPA Checklist, and supporting graphics, in conformance with the
requirements of Washington Administrative Code (WAC) 197 -11 and the City's State
Environmental Policy Act (SEPA) requirements. ESA will prepare a draft and final SEPA
Environmental Checklist.
Deliverables
One draft electronic copy of the SEPA checklist
One final electronic (camera- ready) and three hard copies of the SEPA checklist
Assumptions
Engineering drawings (assumed at 30% design), will be used for project level review in the SEPA
Checklist.
It is assumed that any refinements or changes to design following initiation of the checklist will be minor
and will not require substantial revisions to the analysis.
This task anticipates that the City will be the sole SEPA lead agency.
One field visit by ESA staff is included in this task.
Two internal reviews of the Draft SEPA Checklist are assumed.
The City will take the lead on distribution and Public Notice for the SEPA checklist.
The City will be responsible for installing notices or signage, if required.
If a public comment period is provided, ESA will assist the City in providing response to approximately
five public comment letters and two public agency review comment letters on the SEPA Checklist.
N: \CCOUNCIL\FINAL \CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Prof Sery Agreement.doc
K -9
July 17, 2012 City Council
CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Agreement
Page 10
This task does not include preparation of studies or applications for a critical areas review, or other
submittals. If additional studies are required, additional scope will be needed to develop the appropnate
analyses.
This task assumes that work will not affect any wetland or require any in -water work.
Any appeal or challenge of the SEPA documents or process will require an amendment to this scope of
work.
City Involvement /Requirements
The City will be responsible for finalizing, printing, distributing, and publishing the required
SEPA notice.
Shoreline Permit Application
ESA will prepare a Joint Aquatic Resource Permit Application (JARPA) to apply for a Shoreline
Permit from the City. The JARPA package to the City will also include copies of the SEPA
Checklist and 30% drawings.
Deliverables
One draft electronic copy of the JARPA.
One final electronic (camera- ready) and three hard copies of the JARPA.
Assumptions
This task assumes that the project would require a Shoreline Substantial Development Permit,
and not a Shoreline Conditional Use Permit.
SERP Documentation (Contingency)
If requested by the City, ESA will prepare State Environmental Review Process (SERP)
documentation to meet Ecology's funding requirements. All projects that receive financial
assistance from the State Water Pollution Control Revolving Loan Fund (SRF) must meet the
provisions of SERP (WAC 173 -98 -100). SERP compliance helps ensure that environmentally
sound alternatives are selected and that these satisfy the state's responsibility to ensure that
recipients comply with federal "cross- cutter" environmental laws. Ecology has recently updated
its SERP compliance guidance with specific instructions on required documentation. This scope of
work includes this most recent guidance.
SERP Cross Cutter Report. ESA will prepare a SERP federal "Cross- Cutter" report consistent with
Ecology's SERP and Federal Cross Cutters Guidelines (August 2011). The SERP Report will
include the following elements:
edera[ Cross-Cutter ReportComponents Table
Federal Clean Air Act
Federal Coastal Zone Management Act
(CZMA)
Endangered Species Act
Document compliance in report.
Prepare federal consistency certification and submit to Ecology Shorelands and Environmental
Assistance Program for review
Prepare "No Effect" Biological Assessment (BA) Letter. Respond to request for additional information
from Ecology and /or EPA.
K -10
Federal Cro ss Cutter Report Cornponents >Table`
Essential Fish Habitat
Environmental Justice
Farmland Protection Policy Act
Floodplain Management
National Historic Preservation Act (NHPA)
Safe Drinking Water Act
Task 19.5 Acoustic Evaluation Services
Scope of Activity
Document no adverse effect" as part of "No Effect" BA Letter above.
Conduct brief demographic analysis to document environmental justice impacts. Assume no
enhanced public outreach is necessary.
Document compliance in report.
Document compliance in report.
Assume City's archaeologist will prepare documentation and complete consultation as necessary.
Scope includes coordination between ESA and the City's archaeologist.
Document compliance in report.
Deliverables
One draft electronic copy of No Effect BA Letter
One final electronic and three hard copies of No Effect BA Letter
One draft electronic copy of Coastal Zone Management Act (CZMA) consistency certification
One final electronic and three hard copies of CZMA consistency certification
One draft electronic copy of SERP Report
One final electronic and three hard copies of SERP Report
Assumptions
Ecology will not substantially revise its SERP guidance from the elements listed above.
This scope assumes that the information included in the Engineering Report (Facility Plan) will meet
Ecology requirements for cost effectiveness and alternatives evaluation.
This scope assumes that the public processes and notices included as part of SEPA, and /or as
undertaken by the City, will meet SERP requirements for public participation and notice.
The City will provide a copy of the affidavit of publication of the SEPA determination to submit to Ecology
as part of the SERP documentation.
The scope assumes that the Phase 2 CSO project does not include any other modifications to the outfall
or plant capacity expansion (not addressed in the previous BA and SEPA Checklist prepared for the Phase 1
CSO project).
Objective
BC will coordinate the services of an acoustic engineering subconsultant to determine probable
noise levels generated by selected and sized mechanical equipment and systems. Noise
mitigation measures will be identified for inclusion in the construction contract that limit noise
levels to an identified standard applied at the property line.
Visit the pump station site to measure preconstruction ambient soundlevels.
Propose acoustical design criteria for the project based on codelimits and ambient noise measurements.
Predict operational environmental sound levels associated with the project and provide general
mitigation recommendations to satisfy the proposed acoustical design criteria.
Prepare an initial acoustical narrative outl:ning the proposed design criteria, updated equipment sound
levels, and general mitigation information.
Update equipment sound level information and the computer noise model based on design changes
since the initial design milestone.
N: \CCOUNCIL\FINAL \CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Prof Sery Agreement.doc
K -11
July 17, 2012 City Council
CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Agreement
Page 12
Continue to coordinate mitigation recommendations with mechanical, electrical, and architectural
disciplines, as required.
Prepare an acoustical narrative including updated equipment soundlevels and additional mitigation
information.
Comment on specification language relevant to noise generating equipment or acoustic systems.
As the design progresses, coordinate acoustical recommendations not incorporated in the previous
design submittal.
Prepare coordination memoranda or matrices, as warranted to facilitate coordination.
Prepare a Noise Study document encapsulating the design criteria development: analyzed noise
sources, mitigation included in the design, and predicted sound levels.
Deliverables
30% Acoustical Narrative
60% Acoustical Narrative
90% Acoustical Narrative
Noise Study with sound level contours
Sketches of construction types, as required
Specification input for equipment sound levels, as required
Performance specifications for recommended mitigation, as required
Assumptions
The level of effort includes not more than four meetings and two site visits to collect sound data.
The level of effort is based on a linear design process. Significant delays, and revisions or
variations that occur as the design matures, will result in additional design cost. Any other
services as may be authorized will be billed in accordance with our prevailing hourly rates.
Task 19.6 Quality Control
Objective
To provide overall quality control and design check review for documents. Deliverables
Deliverables
Summaries of quality checks and reconciliations.
Task 19.7 Facility Design and Preparation of Construction Contract Documents
Objective
This task develops the design basis and prepares documents for bidding. BC will submit a
preliminary design report at the 30% level and a final edited copy prepared for submittal to
Ecology. Five sets of drawings and specifications to the City for review at each of the 60% and
90% completion levels will be submitted to the City. Two copies of printed 100% level documents
and their electronic files will be delivered to the City and Ecology at their completion and prior to
bid advertisement. Only the final submittal will be stamped and signed. Specifications and
contract documents will be prepared in a similar format as the Phase 1 documents.
K -12
Design activities as described below have been organized around the various design disciplines
performing the different elements of the work. Budget estimates for the various discipline areas
are developed from a detailed scope of activities and the estimated scope of the drawings and
specifications forming the project contract documents.
Contract drawings will be developed using AutoCAD, AutoCAD MEP, and AutoCAD Civil 3D
versions 2011. Design of the mechanical system will present details as depicted in the P
piping drawings and will depict mechanical equipment and pipe sizes above 2 diameter.
Construction documents will be generated in 2D drawing format consistent with the list of
drawings attached.
Deliverables
Preliminary design report documenting decisions on facility siting, configuration, general materials,
appearance, and specific project implementation requirements. This document will be used to communicate
any revision or expansion of details of the facilities described in the 2006 CSO Reduction Facilities Plan to the
Department of Ecology.
3D model of the pump station
Five copies of the drawings and specifications at the 30 60 and 90% submittal level.
Two copies of printed 100% level documents will be delivered at their completion and prior to bid
advertisement. Only the final submittal will be stamped and signed.
One copy of estimate of probable construction cost at each submittal.
Electronic copy of the final submittal on CD.
One stamped and signed final submittal drawing and specification set.
City Involvement /Requirements
Identify and schedule all relevant City staff to review submittals and attend teleconference review
meetings as required.
Complete reviews of 60% and 90% design submittals and compile written questions or instructions with
no conflicting comments (2 weeks have been allowed in the project schedule for City reviews).
Civil Design: Preliminary
Scope of Activity
Pipeline alignment: Review and analyze two alternative pipeline alignments for the diversion sewer and
proposed pump station force main utilizing Front Street and the alley between First Street and Front Street.
Existing utility mapping and City records will be used to analyze the routes.
Pump station arrangement: In coordination with the other design disciplines, review and arrange
facilities on the proposed pump station site, and possibly the existing pump station site. Prepare general
arrangement drawings for the pump station facility structures, which can be developed for layout of
associated yard piping.
Assumptions
The AutoCAD mapping will be supplemented with available record drawings for the existing pump
station.
One site visit is budgeted for two BC staff.
Deliverables
Two pipe alignments alternatives will be prepared and documented with 1" =20' scale plan view
drawings.
Two pump station facility arrangement drawings will be prepared and documented with 1" 20' plan
view drawings.
N: \CCOUNCIL\FINAL \CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Prof Sery Agreement.doc
K-13
July 17, 2012 City Council
CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Agreement
Page 14
City Involvement /Requirements
The City will provide base mapping for the existing utilities in AutoCAD format to supplement mapping by
the survey subconsultant.
The City will select the preferred alternatives from the proposed alignment and general arrangement
alternatives and give direction to proceed with detailed design on the selected alternative.
Civil Design: Detailed
Scope of Activity
Project work within this activity and led by this discipline includes design of all pipelines and
surface restoration and /or improvements necessary to extend the sewer interceptor from the
intersection of North Lincoln Street and First Street to the proposed pump station location at
Marine Drive and Valley Street; re -route the existing pump station source sewer in Marine Drive
to the new pump station; finish grading, drainage, and surfacing of the existing pump station site;
and prepare design of the pump station force main from the new pump station to the inter -tie
with the CSO Phase 1 force main at the intersection of Front Street and Oak Street.
This task will include all necessary contract drawings and specifications in BC standard CSI
format. Final bid documents including construction cost estimates, design drawings, estimate of
construction schedule, and specifications for the preferred alternative will be provided.
Electronic AutoCAD format design models will be provided to the City at the 60% design review
for use by the City to generate exhibit maps for public outreach and Washington State
Department of Transportation (WSDOT) permit applications as needed.
Assumptions
Utility Permitting/Franchise Permit services with WSDOT are excluded from this scope.
The stormwater drainage system for the pump station site will be designed per City of Port Angeles
drainage code utilizing traditional stormwater control methods.
Sanitary sewer service connections will not be made to the sewer interceptor.
Storm drain modifications or improvements along the route of the sewer interceptor are not included in
this scope. Design package will include temporary errosion and sediment control provisions.
Lincoln Street and Front Street will be restored within the areas impacted by construction to match their
existing conditions. It is understood that Front Street construction is similar to that of First Street and the level
of restoration anticipated is similar to the First Street Stormwater Separation project completed in 2011.
Deliverables
Plan /profile drawings for pipelines will be presented at 1" =20' horizontal and 5' vertical at full -size
drawing format. Area plans will be presented at 1" =10' at full -size drawing format.
Generally, specifications will include earthwork, pipe materials and installation, site control, and
restoration.
Electronic AutoCAD format design model files will be provided with a conformed set submittal at the
completion of the bid phase.
K -14
Process Mechanical Design
Scope of Activity
Project work within this activity and led by this discipline includes design of all mechanical
process systems including pumping systems, backup generator, instrument air, and related
equipment selection.
Assumptions
The work assumes that no demolition will be required by the Process Mechanical discipline
related to the existing pump station or new site. The generator is assumed to be a complete
system with integral tank (separate fuel storage and day tanks not required). The building roof is
assumed to be flat and able to support the exhaust silencer. The work will be completed in 3D,
but the work product will be 2D drawings, including PI &Ds and mechanical drawings.
Deliverables
Various design area plans and sections, consistent with the attached drawing list, will be
produced. The 30% design will include process and instrumentation diagrams (P &IDs) and
general arrangement drawings (completed in 2D) only. Design supporting specifications will
generally fall into Divisions 11 through 15.
Surge Analysis
Objective
Related to the Process Mechanical subtask described above, BC will develop a hydraulic transient
model of the selected pumping equipment and systems including the force main systems. The
model will be used to estimate the magnitude of hydraulic transient pressures after a power
failure (i.e., pressure surges, water hammer) and identify a strategy for mitigating the pressures
consistent with the constraints of the force mains including those segments in the Phase 1 design.
The design team will incorporate effective surge control elements into the project design plans
and specifications.
The surge analysis will be performed at two phases of the design project. As BC prepares the 30%
design, a surge analysis will be performed to identify surge control requirements and potential
equipment to incorporate into the design. These results will be presented to the City for
concurrence as part of a Preliminary Design Report. As we prepare the 90% design plans, the
initial surge model will be refined to include any updates to the pump station layout, pump and
motor characteristics, force main profile, and /or operating scenarios. Once the model is updated,
the proposed surge control measures will be distributed to the entire team, and will be
reevaluated and modified if necessary. The results will be summarized in a technical
memorandum.
Scope of Activity
The following work activities will be performed in coordination with the 30% design:
Construct a surge model using pump station and force main plans, pump selections, and hydraulic
calculations
Develop flow scenarios for the surge analysis. Scenarios will consider the maximum possible flow rates
for the 24 -inch, 30 -inch, and combined 24- and 30 -inch- diameter service conditions.
N: \CCOUNCIL\FINAL \CSO Phase II Design Amendment 15 to Brown Caldwell CSO Prof Sery Agreement.doc
K -15
July 17, 2012 City Council
CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Agreement
Page 16
Use the model to estimate surge pressures (after a power failure) for the baseline "no surge controls"
condition for each scenario
Consult with the design team to select the surge control methods to evaluate (e.g., vacuum breaker /air
release valves, increased system inertia, surge tanks)
Use the model to evaluate the effectiveness of the different surge control approaches (e.g., combining
vacuum breaker /air release valves with additional inertia vs. only providing additional inertia)
Develop a preferred strategy to incorporate into the project design
The following work activities will be performed in coordination with the 90% design:
Update the surge model to incorporate any revisions to the pump station layout, pump and motor
characteristics, force main profile, and /or operating scenarios
Evaluate proposed surge control measures and modify if necessary
Prepare a technical memorandum that summarizes the surge analysis method, results, and
recommendations for design
Coordinate with the design team to develop and prepare surge control provisions and associated detail
drawings and specifications
Deliverables
Technical memorandum that summarizes the surge analysis method, results, and
recommendations for design
Assumptions
The surge analysis will focus on power failure /pump failure, because this is the worst -case
condition for generating pressure surges.
Building Mechanical Design
Scope of Activity
Project work within this activity and led by this discipline includes design of all building
mechanical systems and related equipment selection, including HVAC, plumbing, and odor
control systems.
Assumptions
The work assumes that no demolition work will be required by the Building Mechanical
discipline related to the existing pump station or new site. The odor control is assumed to be a
carbon system and chemical addition to the force main using bioxide. The work will be completed
in 3D, but the work product will be 2D drawings, including PI &Ds and mechanical drawings.
Deliverables
Various design area plans and sections, consistent with the attached drawing list, will be
produced. Design supporting specifications will generally fall into Divisions 11 and 15.
Specifications related to odor control equipment and ductwork will fall into Division 13.
K-16
Structural Design
Scope of Activity
Project work within this activity and led by the Structural discipline includes structural design of
the Pump Station 4 enclosure to house pumps, motors, electrical and control equipment, standby
generator, chemical feeding components, and HVAC and odor control equipment. Depending on
space requirements on the triangular site, some components could be housed in a second
building.
Pump Station 4 structure will consist of a below -grade cast -in -place (CIP) reinforced concrete wet
well and pump room, and an above -grade building with motor and chemical feed rooms. The
above -grade building will be a custom design "stick frame" building (not a pre engineered metal
building) consisting of solid grout concrete masonry unit (CMU) walls and steel roof beams with
a steel deck. Steel monorail beams will be supported from the steel roof beams. Structural design
issues requiring special attention at Pump Station 4 include constrained site area and setback
conditions, triangular shape of site, and shoring and buoyancy issues. A significant effort will be
required for building layout, siting, and coordination/ design of geotechnical components of this
building.
The estimate assumes that separate buildings for the generator and the odor control systems will
be required. They would be above -grade custom design "stick frame" buildings consisting of
solid grout CMU walls and steel roof beams with a steel deck. There will be a concrete floor slab
and equipment pads. Shallow reinforced concrete footings are assumed for the foundations.
Architectural appearance is expected to be an important issue for the above -grade buildings.
Screening is not anticipated. It is assumed that the appearance requirements can be satisfied with
the structural building systems described above.
Other structures include a CIP reinforced concrete mat slab with thickened edges supporting a
surge tank and a below -grade valve vault adjacent to Pump Station 4 that will be constructed
with CIP reinforced concrete slabs and walls. Allowance has been provided for a couple
miscellaneous reinforced concrete site retaining walls of a minor nature. Diversion structures
along pipe routing are assumed to be precast concrete specified by the civil discipline.
Deliverables
Various design area plans and sections, consistent with the attached drawing list, will be
produced. Design supporting specifications will generally fall into Divisions 3 through 8.
Electrical Design
Scope of Activity
Project work within this activity and led by this discipline includes design of electrical power
supply and distribution required for electric motor- driven equipment, power- operated
instruments, and space lighting and heating. The project includes provisions for new service
entrance equipment, motor control center, standby generator, four variable frequency drive
driven pumps, odor control, chemical metering and pumping, building and site lighting, and
HVAC as needed.
N: \CCOUNCIL\FINAL \CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Prof Sery Agreement doc
K-17
July 17, 2012 City Council
CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Agreement
Page 18
Deliverables
The various design area plans and sections (such as Civil and Mechanical), that show locations of
equipment and components that require electric power, will be used to separately show power
systems. Diagrams showing power supply sources and subsystems for power distribution will
also be presented in drawing format as noted on the attached drawing list. Design supporting
specifications will generally fall into Division 16 with two sections from Division 11 included in
the electrical design.
Assumptions
The new generator will fit within the allotted 50' x 60' building footprint.
Reviews will be conducted at 30 60 and 90
Project design duration is approximately 1 year.
Pumps will be four 250 horsepower (hp) VFD- driven.
BC will coordinate electrical service with the AHJ.
At 30% only the single -line diagrams, Site Plan, and General Arrangement drawings will be submitted.
All drawings and draft technical specifications will be issued at 60
A complete design package will be issued at 90% and 100% design.
P &IDs will be complete 3 -weeks prior to 60% design submittal.
I &C wire counts will be available for coordination just after 60% design submittal.
Instrumentation and Control Design
Scope of Activity
Project work within this activity and led by this discipline includes design of instrumentation and
control (I &C) systems responsible for manual or automated operation of electric motor driven
equipment, gates, and valves. Data and system status including alarms will be gathered and
communicated through I &C systems.
Assumptions
The work assumes that SCADA programming is not part of the Contract. The existing pump
station has a communication link to the WWTP SCADA that can be modified to be used for the
new pump station. A camera system has not been included as part of the scope of work. A card
reading system has not been included as part of the scope of work.
Deliverables
Design drawings will include instrumentation system diagrams, control diagrams, and loop
diagrams. Various design area plans and sections may be used to show field locations of relevant
I &C devices. Estimated drawing requirements are shown in the attached drawing list. Design
supporting specifications will generally fall into Division 17.
K -18
II
Task 19.8 Preparation of Cost Estimate
Objective
This scope and budget provides for probable construction cost estimates at the 30 60 and
100% levels of design completion. The estimate will be based on the level of detail presented in
the submittal with allowances for work not fully described by drawing or specification.
One copy of the estimate of probable construction cost at the designated submittals.
Task 19.9 Project Management
Objective
To provide overall design team leadership and guidance to align the project with the City
objectives and provide project deliverables within budget and time constraints. To coordinate,
monitor, and control the project resources to meet the technical, communication, and contractual
obligations required for developing and implementing the Phase 1 CSO improvements.
Scope of Activity
Invoices /Status: Prepare monthly invoices, including expenditures by task, hours worked by project
personnel, and other direct expenses with the associated backup. Compansons of monthly expenditures and
cumulative charges will be compared to budget by task.
Coordination with the Owner: Maintain communication with the City via telephone, e-mail, and fax
communication. Conduct weekly one -hour teleconference progress meetings; prepare and distribute meeting
minutes. Monitor project progress and advise the City when scope, schedule, or budget changes may be
required.
Management and Coordination of Staff: Manage and coordinate the technical and scope issues of the
overall project. Conduct specific design progress meetings as appropriate.
Coordination of Subconsultants: Coordinate with subconsultants on specific tasks, scope, and budget.
Conduct design progress meetings as appropriate.
QA/QC: Conduct quality review of the design documents and related materials at 60 90 and 100%
completion levels. Review the City's comments and QA /QC reviewers' comments and incorporate them into
subsequent versions of the design documents.
Deliverables
Deliverables
Meeting agenda and summaries of key meeting issues and action items
Monthly status reports that include any scope, schedule, or budget issues anticipated or arising.
Monthly invoices
Assumptions
Labor estimates are based on 16 -month schedule.
N: \CCOUNCIL\FINAL \CSO Phase II Design Amendment 15 to Brown Caldwell CSO Prof Sery Agreement.doc
K -19
July 17, 2012 City Council
CSO Phase II Design- Amendment 15 to Brown Caldwell CSO Agreement
Page 20
Exhibit B
K -20
ROLL CALL
OLD BUSINESS
MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
Special Meeting
May 30, 2012
6:00 p.m.
Members Present: Doc Reiss, Amanda Anderson, David Miller, John
Matthews, Tim Boyle, Duane Morris, Scott Headrick
Members Absent: None
Staff Present: Nathan West, Scott Johns, Sue Roberds
Public Present: Paul Gottlieb
PLEDGE OF ALLEGIANCE
Chair Reiss opened the special meeting at 6:00 p.m. and led the Pledge of Allegiance.
APPROVAL OF MINUTES
Commissioner Miller moved to approve the May 9, 2012, regular meeting minutes.
The motion was seconded by Commissioner Anderson and passed unanimously.
Commissioner Morris moved to approve the April 25, 2012, regular meeting
minutes. The motion was seconded by Commissioner Boyle and passed 5 0 with
Commissioners Matthews and Miller abstaining due to absence from the meeting.
REVISED DRAFT SHORELINE MASTER PROGRAM: Additional review
of an updated Shoreline Master Program proposing amended and new policies
and regulations intended to achieve the goals of the State Shoreline Management
Act and the community's vision for shoreline management
Associate Planner Scott Johns read a staff memo regarding review of the updated Shoreline
Master Program to date and noted that the Planning Commission recommended approval of the
revised Program following a public hearing on May 23. He stated that a comment was made by
a member of the public following the May 23 public hearing that information received by staff
prior to the meeting was not transmitted to the Planning Commission for consideration at the
May 23 meeting. The afternoon prior to the public hearing, a memorandum was received late in
the day, and once reviewed, it was noted that several comments were provided from the Strait of
Juan de Fuca Ecosystem Recovery Network (ERN) reiterating comments made in an earlier
memo that had previously been considered by the Harbor Planning Committee. Most of those
comments were incorporated into the Draft SMP while others were rejected by the Harbor
Planning Committee earlier in the review process. Due to the lateness of when staff received the
comments, and the fact that most of the comments were repeat comments that had already been
M -1
Planning Commission Minutes
May 9, 2012
Page 2
considered by the Harbor Planning Committee earlier in the process, the comments were not
provided to the Planning Commission for the public hearing. The morning following the public
hearing, staff contacted the author of the comments and indicated they would be provided
directly to City Council given the lateness of their receipt and the repetitive nature of the
comments, when transmitting the Planning Commission's recommendation to the City Council.
Staff provided a copy of said memorandum from the Strait of Juan de Fuca Ecosystem Recovery
Network (ERN) with staff comments to the various points outlined for identification purposes.
He closed by indicating that staff recommends that the Planning Commission reaffirm its earlier
recommendation to City Council to approve the draft SMP.
Community Economic Development Director Nathan West stated that the member of the
public also commented that conversation was had between Commissioners that was not audible
He then read into the record a transcript of the inaudible conversation which was a procedural
discussion between two Planning Commissioners.
Commissioner Morris recommended that a definition of "soft armoring" be included in the
definitions section. Staff will provide that definition to Council. Mr. West confirmed that
Council would be conducting a public hearing on June 5 and would likely continue action to
June 19 on this item. Staff will include an errata sheet for Council's information.
Chair Reiss thanked staff and, in particular Scott Johns, for the tremendous amount of work that
went into revision to the Shoreline Master Program.
Commission Matthews moved to forward a recommendation of approval to the City Council
with the additional changes noted by staff. Commissioner Tim Boyle seconded the motion that
passed unanimously.
COMMUNICATIONS FROM THE PUBLIC
None
STAFF REPORTS
None
REPORTS OF COMMISSION MEMBERS
ADJOURNMENT
The meeting adjourned at 7:10 p.m.
Sue Roberds, Secretary Doc Reiss, Chair
M -2
Planning Commission Minutes
May 9, 2012
Page 3
PREPARED BY: S. Roberds
CATEGORY
JAN
FEB
MAR
APR
MAY
JUNE
JULY
AUG
2012 YTD
2011 YTD
RESIDENTIAL NEW
MODULAR /MANUFACT
Value
1
$15,000
1
$6,200
+tea c;
2
1
$15,000
b 92,108
SINGLE FAMILY
Value
1
$146,920
1
$220,356
4
$613,640
2
4
1
$198,408
13
6
$331,193
417,818 00
$1,928,335
$989,520
MULTI FAMILY
Value
K
to "wv` >r..
aa°
a£
m•: ;ii
n
0
$0
ACCESSORIES
Value
1 1
$40,000 $40,000
4
$50,179
3
$46,525
6
$155,645
1
$20,000
16
7
$352,349
$116,170
COMMERCIAL NEW
RETAILS
Value
�3
e� r
3
$9,400
y r t
u .,,;;a
Y.•
k Q
2
2
$9,400
$211,749
HOTEUMOTEL
Value
<i s
u;
�r
OFFICE
Value
2w i
$81,024
2
$81,024
1
$43,520
DRINKING /DIP
Value
$3,000
AUTO/SERVICE
Value
1
45,0
a,.- W�»;�'
az
„����>a;
1
45,000
INDUSTRIAL
Value
572,000,000 $809,184,
r°Y
>z,' '.i
r: '..;.;.1
2
$72,809,184
PUBLIC NEW
S CHOOLS/HOSPS/GOVT
Value
04;
iV f ag
;n«
6z :yP
Bo a/
7\
�a
2
z:
2< 2
a\ 2
r>
a
26_
1
2
$649,540
$16,905
CHURCHES
Value
m -;s
eawr
%v
RECREATION
Value
,.ti;w
1
$250,000
1
$250,000
REPAIR ALT.
RESIDENTIAL
Value
15 29
$102,634 $160,807
19
$79,500
24
$215,577
32
$105,559
28
$262,698
147
167
$1,026,775
$1,354,948
COMMERCIAL
Value
10 7
$67,705 $11 6,393
17
$194,333
10
$110,362
23
$137,143
12
$370,310
79
77
$996,246
$1,108,898
PUBLIC
Value
y.3 a 1
$7,000
2
$95,618
1
$260,000
ewe.
4
$362,618
8
$327,504
DEMOLITION MOVE
Value
1
$500
1
$9,000
2
$2,000
3
$4,000,
7
10
$15,500
$47,757
BUILDING TOTALS
BLDG PERMITS
CONST. VALUE
BLDG PERMITS FEE
28 41
$72,357,259 $1,354,240
$443,573 $19,602
47
$1,006,652
$18,907
48
$1,541,239
$24,810
70
,,.$1,183,165
$24,680
44
$1,107,616
$18,680
0
$0
0
278
281
$0
$78,550,171
$4,289,079
$550,252
$87,487
C OF O'S ISSUED
1 1
5
16
6
5
34
4M 4
ag BU Pr O D VI ON MONTHLY P Ti ORTI NE 2012 T
•ertificate of Occupancy (C of 0) issued to new or relocated bersses.
PORT ANGELES FORWARD COMMITTEE
PITTIS MEMORIAL CONFERENCE ROOM Port Angeles, Washington
Meeting Minutes for May 10, 2012
Mission Statement:
o ne eate a strong economically and cu y
lturall
that will enhance the lives of our,citizens.
:k, .rte
CALL TO ORDER: Chair Kidd opened the meeting at 7:33 a.m.
ROLL CALL:
Members Present:
Members Absent
Staff Present:
Others Present:
Public Present.
Quorum not present.
Chair Cherie Kidd, Vice -Chair Max Mania, Jim Hallett, Larry Morris, George
Bergner, Greg Halberg
Mike Chapman, Frances Charles, Mike Edwards, Terry Weed, Linda Rotmark,
Kaj Ahlburg, Charlie Smith, Christopher Riffle
Dan McKeen, Glenn Cutler, Nathan West, Roberta Korcz, Teresa Pierce
Tim Boyle, Planning Commission
Sharon Stevenson representing Olympic Medical Center
Chair Kidd welcomed Interim City Manager McKeen to the committee. She also introduced Sharon
Stevenson from Olympic Medical Center as a guest. OMC is considering joining the committee.
Approval of Minutes
Chair Kidd asked if there were any changes to the April minutes. None offered. Minutes approved by
consensus.
150 Trees Sesquicentennial Project
Chair Kidd noted a specific place will be found to plant a special tree in the Historical District. Trying to
plant 150 significant trees throughout the City proved too complicated. Elaine Jace is willing to donate 150
seedlings for the public to plant. West noted Dan Liberman has already planted over 100 trees in Valley
Creek which were donated by Green Crow.
Waterfront Transportation Improvement Project (WTIP) Update
West reported City staff continue to navigate the permitting process. Army Corp of Engineers has
circulated to other agencies for final concurrence on their findings of no affect/no adverse impact Other
permits are expected to be approved soon.
Alternate Route
West reviewed how PA Forward was the committee which produced recommendations to City Council for
an alternate route as part of City Council goal to establish both short -term and long -term solutions to
M -5
Port Angeles Forward Committee
Meeting Minutes for May 10, 2012
alleviate bottlenecks on both sides of the City. Council did move forward by adding certain projects to the
Capital Facilities Plan (CFP). PA Forward wanted to create a more vibrant downtown and this included
removing noisy truck traffic from the area. West noted the importance for PA Forward to continue support
to Council for these projects.
The long -term plan involves a route to follow a path similar to the Bonneville Power Administration (BPA)
power lines. No funding is available now, but the plan is in the Capital Facilities Plan (CFP) and State
Transportation Improvement Plan (STIP) Lauridsen Boulevard was always designed to eventually be a
major arterial route within the City.
Along with a new bridge, significant improvements are necessary at the intersections of Race and Front,
Race and First, Boulevard and Lincoln, and the Truck Route interchange before the alternate route would
be accessible to larger vehicles.
Whether trucks will be required to use the alternate route will need to be determined after all the projects
are done. Construction of the Lauridsen Blvd Bridge is planned for 2013. Each intersection project needs
to be completed on its own merit regardless of alternate route. Other funding will be necessary in order to
complete other segments of the overall project. The alternate route will also accommodate passenger and
other vehicles, not just trucks. The new Lauridsen Boulevard bridge will also feature bike lanes.
Kidd noted the long- standing request from the downtown to remove the deafening truck traffic. Cutler
noted there will be upcoming public meetings and asked for PA Forward's support to assist Council in
promoting the idea and benefits to the community. This will be everyone's alternate route not just for
trucks.
Cutler offered to support PA Forward in their efforts with more information as appropriate and necessary.
Think Choose /Buy Local Campaign
West reported Edwards has put together several packages of promotional items and will use high school
students to distribute to downtown and other businesses. Another special insert will be in the Peninsula
Daily News. Local businesses and government entities will be encouraged to implement policies to Choose
Local for the purchasing needs.
Economic Development /Downtown Port Angeles /Sub Committee Reports
Tourism ONP Elwha
Kidd noted another cruise ship arrives tomorrow. Positive feedback and appreciation has been received as
the result of the last ship's visit.
Transportation
None
Regulation Business Financing
None
Port Angeles Anniversary Subcommittee
Kidd reported planning continues. She noted Bedford's Beverage Company will be putting a special logo on
his root beer bottles. Open house will be held at the Historical District and postage stamp canceling is hoped
PA FORWARD COMMITTEE MEETING MINUTES MAY 2012
Page 2 of 5
M -6
Port Angeles Forward Committee
Meeting Minutes for May 10, 2012
for with an entry in parade on July 4th. Time capsule is hoped for also with involvement of High School
Students.
Hurricane Ridge Update
Kidd reported the next move is to plan a trip to Washington D.C. to meet with the Department of Interior.
Halberg has three studies noting the Wild Olympics and how the economy is decoupled, quality of life is
our biggest asset, and attracting retirees and others who can work anywhere to locate here. An Economic
Development Council (EDC) study from 2000s noted economic clusters with one being tourism and our
competitive strengths. Tourism jobs are typically well paying, just not year -round employment. Visitation
number are not "home- runs but solid singles. He noted an extra 40 cars per day and the carryover into
the community made the road being open pay for itself. If this is an economic goal to get more off -season
visitors and to create greater quality of life, there isn't another item on the table that can be done as cheaply
as keeping the road open. Comparable would be a new Tse'weitzen museum.
Keeping the road open would attract tourists and also attract others to live here. Hallett noted the
Headwaters Study has merit but does not accurately reflect who we are. Discussion continued.
An amenity -based economy does not provide a living wage and can result in generating actually more
poverty. Discussion continued. Hallett noted an alternative to perhaps approach Congress for funding to
make the other 8 or 9 months of the year better for visits, rather than have 12 months at a lesser quality of
services. Discussion continued.
Challenge is convince policy makers that keeping the road open all winter is the biggest bang for their buck
and sometimes reality just doesn't work in the mix of what is desired. Halberg noted the similarity of Estes
Park to Olympic National Park (ONP) and family oriented programs which could be successful.
Bergner noted signups have begun for the Ride the Hurricane event. In 2011, there were 300 entries.
Approximately 100 have already signed up for this year's event in August. Bergner noted efforts to reach
out to Victoria to promote the event. ONP will permit up to 500 riders this year.
Topics for Discussion in 2012
Lincoln Park Master Plan
Korcz reported a successful open house last month. Holding pattern right now while the FAA reviews the
plans. Another open house will be forthcoming. Hallett commended City staff on their efforts to keep the
project moving and involving the public through the process.
Cross Town Route
None
Ediz Hook
West noted how the Lower Elwha Klallam Tribe (LEKT) and Department of Natural Resources (DNR) are
moving forward with restoration efforts to remove old pieces of the A -Frame and other remnants. The
Shoreline Master Plan includes the Ediz Hook, and the Planning Commission recommended approval and
PA FORWARD COMMITTEE MEETING MINUTES MAY 2012
Page 3 of 5
M -7
Port Angeles Forward Committee
Meeting Minutes for May 10, 2012
will now forward to City Council for approval. Kidd suggested extra signage in the Nippon Mill area to
encourage tourists to continue through towards the Hook. Bergner suggested an information sign near the
Coast Guard base detailing what the Hook is and historical info. Halberg suggested the Mill post a sign in
on the walkway that goes over the road.
Discussion continued regarding repairs for storm damage to be funded by FEMA.
McKeen noted the committee's mission statement and asked if the committee has specific visions and /or
goals to reach out to the entire community. Discussion continued on past efforts including the impact of
the American Institute of Architects (AIA) study.
Member Reports
None
New Business
None
Adjournment
Chair Kidd adjourned the meeting at 8:37 a.m.
Next Meeting Date
Next regular meeting date June 14, 2012, at 7:30 a.m. in the Pittis Conference Room.
Minutes approved as presented on July 14, 2012.
Cherie Kidd, Chair Teresa Pierce, Executive Communications Coordinator
PA FORWARD COMMITTEE MEETING MINUTES MAY 2012
Page 4 of 5
M -8
COMPLETED ACTION ITEMS
DATE
DESCRIPTION
RESPONSIBLE PARTY
RESULT
March 2006
Letter to City Council,
Planning Commission
and County regarding
Southern Cross -Route
Mark Madsen
Completed
April -May 2006
Strategic Planning Meetings
with Jim Haguewood
Group
Completed 5 -11 -06
Febru 2007
Make recommendation to City
Council regarding Harbor Plan
Group
Completed 2 -8 -07
May 10, 2007
Determine PA Forward
representative to Lodging Tax
Committee
Group
Completed 5 -10 -2007
October 2007
Determination of PUD
Representative
Group
Completed 10 -11 -07
October 2007
Gather input regarding Cross-
Route issue
Group
Completed 10 -11 -07
December 2007
Give Recommendation to City
Council Regarding Cross -Town
Route
Group
Completed
January 2009
Host Business Resource Event
Council Chambers
Subcommittee
January 8, 2009
March 2009
AIA Team Grant Visit
Group
March 2009
April 2009
Forward Recommendations to
City Council regarding CFP
Policy Issues
Group
April 9, 2009
Summer 2009
AIA Grant
Final Report Roll Out
Subcommittee
October 2009
August 2009
8
2010 Census Bureau
Presentation
N. West
November 2009
February 2010
Juan de Fuca Statue Project
N. West
Recommendation to City
Council
May 2010
Complete Count Census
Committee
N West
May 2010
May 2010
Invited ONP to discuss
marketing plan for Elwha Dam
Removal Project
K Myers
May 2010
3 -13 -2008
"2010" Theme Adopted
Group
December 2010
NEW AND ON -GOING ACTION ITEMS
DATE
DESCRIPTION
RESPONSIBLE PARTY
TARGET DEADLINE
2 -9 -06
Continue Discussions on
Housing Jobs
Group
On -Going
6 -10 -10
Business Resource Survey
Sub Committees
Various
On -Going
2012
PA Forward 2012
Work Plan Proposal
Group
2012
M -9
C1alian EDC
Cla llam County Economic Development Council
Note: these activities represent some of the more intensive projects that the EDC is involved in,
but is not meant to represent a comprehensive report of May activities.
June 30, 2012
Renewable Energy Cluster:
1. Still seeking funding for $250,000 Comprehensive Roadmap document.
2. Presented to the brand new DNR led Coastal Board that includes Grays, Pacific, and
Clallam's Marine Resource Committees and Department of Ecology, community leaders,
etc. Charlie Brandt, Sequim Marine Science Laboratory and I briefed this new group on
the potential of renewable offshore wind, wave, and tidal energy.
3. Phone conference with Jennifer Hennessy, State Ocean Caucus Coordinator (DOE) and
Sally Toteff, Southwest Regional Director (DOE) about marine spatial planning and
activities of the newly formed Coastal Committee (Pacific, Grays Harbor, Jefferson and
Clallam)
4. Phone conference with Simon Gerloffs, Pacific Northwest National Lab Marine Science
Policy Analyst, and Rod Fleck, City of Forks, regarding topics around Marine Spatial
Planning and the Marine Resource Committees of the four coastal counties.
BRE (Business Retention and Expansion) Visits. Have contacted Peninsula College Intern Coordinator
with the intention to engage an intern coordinator this Fall Quarter.
(OFDA) Olympic Finance Development Authority (no new report)
(Clallam, Jefferson, Kitsap and Mason Counties)
Due to lack of capital funding, the Board of Directors voted on April 25, 2012, to
give back funding to Kitsap Community Development, USDA Rural
Development, and Economic Development Administration.
Board will be seeking capitalization funds to hire underwriter or loan officer.
Will reapply for funding when the activities are accomplished.
Community Economic Revitalization Board (CERB)
Currently participating as an ad hoc committee member to develop grant criteria for
economic development and community revitalization projects ($11.6m).
Entrepreneurs and Innovators:
SCORE: 3 startups (5 meetings): Locksmith; developmentally disabled service provider,
specialty shoes.
ECONOMIC DEVELOPMENT COUNCIL
A PRIVATE NON PROFIT CORPORATION WORKING FOR BUSINESSES IN CLALLAM COUNTY
905 W. 9` Suites 137 -139 PO Box 1 085 Port Angeles, WA 98362
M -10
Cla Ila EDC
Clallam County Economic Development Council
New Project: Manufacturing Demonstration Facility (Composites):
A team representing the Olympic Composites Corridor (Kitsap, Jefferson and Clallam) are
preparing for a large federal grant announcement at the end of June. We are participating in
weekly planning meetings with assignments that include seeking partnerships, cost share
(matching) resources, etc. This project would be benefit the Clallam County emerging
composites industry, along with potential renewable energy manufacturing efforts in the near
future.
Candidates' Forums:
The EDC was asked to arrange for educational /informational forums for the Jay Inslee,
Gubernatorial Candidate; Bill Driscoll, 6th Congressional District Representative; and Derek
Kilmer, 6 Congressional District Representative.
Workforce Education Advisory Committee (WEAC): Peninsula College's advisory
committee that gives input and direction with regards to workforce training trends. Elected co-
chair for 2013. Team set the theme and meeting dates for 2013. Staff contact: Bob Lawrence.
ECONOMIC DEVELOPMENT COUNCIL
A PRIVATE NON PROFIT CORPORATION WORKING FOR BUSINESSES IN CLALLAM COUNTY
905 W. 9 Suites 137 -139 PO Box 1085 Port Angeles, WA 98362
M -11
t(
Irr,OF,APORT
4
WORKS &1
1
2012
•2
0 U)
—1 Z
—Jo
uJ E
uJ
.114
AVERAGgIDAILY,WAn D
RENIAND
.T. LA ST YEAR TO DATE (MG) 2 33,
THIS YEAR TO DATE MG) 2 14
-.4,.
>a,
44 I
JAN
PW OLIARTEPLYREPORT2012XLS IMMO.
MAT JUN
,74
ANGELE t,
ATI LITIESMERARTMENT
2nd QUARTER REP,ORT V
'JuIy2O
WATER DEMAND
JUL
E2011 v2012 10 Year Average
RAINEALLIDAJAAmetifeW
io YR AVG TOTAL TO DATE 11.33
FAY
THIS YR TO DATE
liV.14::Scenet.
AUG SEP
CAC
OCT
1Z-41
NOV DEC
M 12
AVERAGEIELECTRICAL USE
/1 LAST YEAR TO DATE (M Kw 66.5785
THIS YEAR TO DATE (M Kw 63.8233
70
50
60
11.1
C.9
40
E 30
o.
10
E
_1 23
0
TONNAGE RECEIVECW,
THIS YR TO DATE (TONS 45,734.
LAST YR TO DATE (TON, 46,092
Pri U QUARTERLY RFPCAT 2012 XLS 7113/1012
2
3
4
ELECTRICAL USAGE
5 6
D2011 E 2012
7
8
R EGIONAL TRANSFER STATION DISPOSAL'
10
11
12
M 13
_4,414/1 As4.,
PUBLIC WORKS UTILITIES DEPARTMENT
QUARTERLY REPORT
<'s WATER
Responded to 25 customer service requests
Repaired 13 water service leaks
Repaired 9 water main breaks, Assisted contracters as needed
Replaced 3 water meters
Performed required Deptartment of Health testing
Repaired or replaced 1 fire hydrant
Performed 199 utility locates
Fire hydrant water main flushing 3,081,480 gallons
Water loss due to leaks 256,971 gallons
WAS' EIWATER OLLEt5 T 1ON w
Unplugged 4 non -city sewer lines and 4 city lines
Repaired sewer lines at 16/17 D/F Streets at 3/4 Pine east to Valley Streets
Assisted Engineering Division with Inflow Infiltration Program
Assisted Light Ops with power 'pole placements and Street with setting new C/B
Assisted Veolia Water at the Elwha /et a line, Videoed storm line at Landfill
TV Van on display at Dry Creek School for Public Works Week celebration
Worked on Public Records Request, Power outage on Manne Dnve
S B work at Pump Stations 12 13, Cleaned Pump Stations 5 10
Worked on ADT alarm system, Attended Wastewater seminar
NASTEt/VATERTRE Mttf f;y
NPDES monthly reports and pretreatment results submitted to Ecology
Worked with local dischargers on pretreatment issues
Performed process control on secondary treatment system
Completed monthly 0 M on leachate collection and treatment systems
Conducted CSO inspections in compliance with Pollution Prevention Plan
Repaired influent bar screen, Made major repairs on bar screen rake arm
Performed late night manhole inspections to detect infiltration issues
Assisted in switch gear inspection and vibration analysis at the WWTP
Performed downloads and installed ISCO flow meters, Attended CESCL training
Drained, cleaned, and inspected north chlorine contact tank
Performed Landfill post closure biannual groundwater sampling
Q(JtPMI_NT Sg J E$
Received, tested, and delivered new Vactor Hydro-Excavator truck to Street
Received, tested, and delivered new street sweeper to Street Division
Received, tested, and delivered new 55 foot bucket truck to Light Operations
Used 11,953 gallons of diesel fuel citywide and 14,002 gallons of unleaded
Received, inspected, and delivered new patrol car to Police Department
1,218 Total mechanic hours billed for 4/1/12 to 6/30/12
Completed 356 job orders, Cost of parts used was $24,323 04
Received new digger derrick truck for Light Operations
LTGHT OPERATIC
Repaired 16 street lights
Performed 26 service connections
Performed 537 electncal inspections
Completed 191 utility locates
Large projects this quarter included Ongoing power pole replacement at vanous
locations, and feeder removal at the 8/9 alley crossing over Peabody Creek
VAST
Reviewed compost sales activity
Attended Joint Solid Waste Advisory Board meeting
Attended Public Works and Utilities quarterly safety training
Reviewed and updated Solid Waste Work Plan
Attended Waste Connections quarterly meeting and PW U Safety meeting
Updated the Decant Facility Standard Operating Procedures
Conducted post- closure monthly inspections at the Landfill
51?RI3ET5;&
Repaired asphalt and concrete utility cuts, Patched potholes citywide
Pruning cleaning in atnum and various parks, Cleaned Carnegie and Francis St Park
Sign maintenance including that from yearly inspections per retro- reflectivity requiremei
Provided traffic control devices for North Olympic Mustang car show Juan de Fuca
Performed repairs City Hall, Vern Burton, Senior Center, Carnegie Library, Gateway
Holiday cleanup of downtown area and major arterials into and out of town
Assisted with burials, ground maintenance, and equipment servicing at Cemetery
Turf mowing weed eating at parks facilities, Cleaning of downtown tree pits
Citywide- mowed /graded /graveled/ ground /educted /swept/applied herbicide
Put up hanging baskets and planted triangles, watered baskets, street trees, boxes
Got Conrad Dyar Memonal Fountain cleaned and running, Assisted Concerts on the Pit
Installed bicycle lane markings in green bike boxes on First Street in downtown area
Sports Maintenance Prepping Civic, Volunteer, and Lincoln for baseball and soccer
Seasonal interviews, Yearly supply purchases, Pesticide training
General sign, building, and key maintenance, and curb painting citywide
Dead animal control citywide, Adopt a Highway and illegal dump trash pick up
Removed vegetation from area around the Zig Zag, Spnng turf renovation at Civic Field
Cut brush that impeded visibility of signs throughout the City, Repaired stormline on 131
Emphasis on pruning trees for sweeper access along curbs and in alleys citywide
Responded to three illicit discharge detection and elimination (IDDE) events
Culvert inlet inspections and cleaning during storm events, letting of problem stormline:
Assisted stormwater engineer with culvert inspections and creek walks
Continued street name sign changeout, Trip and fall repair due to notifications
ENGI ,IEERIN1
lndustnal Wastewater Plant outfall repair design
Septage Receiving Station design, Pump Station 3 preliminary design
Stormwater Program Needs Assessment Study design
Advanced Metenng Infrastructure (AMI) construction
Pole Replacements construction, Street Lighting Upgrades complete by June 1st
Sewer Trestle at 8th and Francis Streets repair design
Border Patrol Office construction, ACTI Expansion complete
Morse Creek Hydro SCADA Improvements final testing on hold pending generator rep
Lower Elwha Klallam Tribe Sewer Line and road design constiuction support
Valley Creek Culvert Maintenance 1 closeout
Dry Creek LWD Placement design and permit complete
Olympic Discovery Trail Rip -Rap Landslide Repair construction, shut down for winte
City Pier Fire Suppression construction
Dry Creek Bndge and Discovery Trail trail construction (bridge complete)
CSO Phase 1 Project advertised for construction, CSO Monitonng
Wastewater Treatment Plant Headworks Screen Replacement design
4th St Stormwater Improvements design, A St Substation Transformer design
Concrete Cylinder Pipe Transmission Line Replacement Phase 1 construction ad
Eclipse Industnal Park, Second Source construction bid 4/20
Laundsen Bndge Replacement design, Landfill Cell Stabilization design
FEMA Projects (Tumwater St retaining wall, Ediz Hook np -rap, boat dock) design
M -14