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Agenda Packet 07/21/2009
• O~.T~N~ELES .~ W A S H I N G T O N, U. S. A. AGENDA CITY COUNCIL MEETING 321 East 5'h Street July 21, 2009 REGULAR MEETING - 6:00 p.m. AGENDA ITEM First Page ACTION Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following: A. CALL TO ORDER -REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC CEREMONIES/PRESENTATIONS & EMPLOYEE RECOGNITIONS ----- PUBLIC COMMENT. This is an opportunity for members of the public to speak to the City Council. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 1 S minutes for this comment period. At the discretion of the Mayor, these times periods maybe lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Councilmembers and/or City Sta C. CITY COUNCIL COMMITTEE REPORTS D. WORK SESSION 1. National Maritime Heritage Area /Dept of Archaeology & D -1 1. Presentation by Allyson Brooks, Ph.D. Historic Preservation -Request for Letter of Support Director/State Historic Preservation Officer. 2. Port Angeles Regional Chamber of Commerce Quarterly ---- 2. Russ Veenema, Executive Director Report 3. Network needs Assessment & Public Safety Considerations D-21 3. Approve 4. 2010 Bud et Pre arations / 2009 Mid-Year Re ort ---- 4. Conduct Work Session. E. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Council member F. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Net Metering Ordinance Amendment F-] 1. ls` Reading; Waive 2"d Reading; Adopt 2. Medic 1 Transport Rate Adjustment F-5 2. 15} Reading 3. Facade Improvement Program F-9 3. 15` Reading G. RESOLUTIONS • NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK July 21, 2009 Port Angeles City Council Meeting Page - 1 AGENDA ITEM First Page ACTION H. OTHER CONSIDERATIONS 1. Charles R. Willson Park Usage H-1 1. Approve I. PUBLIC HEARINGS -QUASI-JUDICIAL (7:00 P.M. or soon thereafter) 1. Hankins Rezone I-1 l . Conduct Public Hearing. J. PUBLIC HEARINGS -OTHER (7:00 P.M. or soon thereafter) K FINANCE 1. Eastern UGA Sewer Contract, Project OS-30, Change Order K-1 1. Approve No. 3 2. Dept. of Energy Smart Grid Grant Application K-3 2. Approve 3. Lodging Tax Allocation Approval K-5 3. Approve 4. Lease Agreement -110 Railroad K-11 4. Approve 5. Electrical Improvements - 110 Railroad K-21 5. Approve 6. Amendment No. 1 to Perteet Consultant Agreement K-23 6. Approve 7. American Recove & Reinvestment Act Grant A lications K-25 7. Approve L. CONSENT AGENDA i. City Council Meeting Minutes of July 7, 2009 L-1 1. Accept Consent Agenda. 2. Expenditure Approval List from 6/27/09 to 7/10/09 for L-9 $1,865,339.40. 3. Elwha Distribution Relocation, Project US0016, Final L-41 Acceptance 4. Smart Grocer A reement L-43 M. INFORMATION City Manager Reports: 1. Finance Monthly Newsletter -June 2009 M-1 2. Building Permit Report -June 2009 M-3 3. Planning Commission Minutes -June 24, 2009 M-4 4. PA Forward Committee Minutes -May 2009 M-6 5. Lodging Tax Advisory Committee Minutes -February 25, M-10 2009 6.ORCAA Meeting Minutes & Reports M-13 7. PW & U Quarterly Report M-41 8. Fire Department Mid-Year Report M-49 9. Clallam County Economic Development Council -Quarterly M-56 Report lO.Clallam Business Incubator- uarterl Re ort M-58 N. EXECUTIVE SESSION O. ADJOURNMENT PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE i MAYOR TO DETERMINE TIME OF BREAK July 2l , 2009 Port Angeles City Council Meeting Page - 2 PQRTANGELES CITY COUNCIL MEETING W A S H I N G T O N, U. 5. A. July 21, 2009 I II. G. Cutler T. Gallagher O ht D. McKeen _~ N: West Y. Ziomkowski III. PLEDGE OF ALLEGIANCE: CALL TO ORDER -REGULAR MEETING: ROLL CALL: Members Present: Mayor Braun Deputy Mayor Wharton Councilmember Di Guilio ~~_ Councilmember Kidd _~~ Councilmember Perry _~ Councilmember Rogers ~/ Councilmember Williams ~~ Staff Present: / Manager Myers V Attorney Bloor ~- Clerk Upton _~ ,T_ Led by: PORTAI~IGELE'S CITY COUNCIL MEETING WAS H l N G T 0 N, ~. S. A. Attendance Roster DATE OF MEETING: July 21, 2009 LOCATION: City Council Chambers Name Address _;e(~(11~C~1 N~ CG M ~O ~ ~ t Q j\d~.l~/~ ~~~~~~ ~~ ~ ~Ll ~ ~~ ~' L ~. ~~ e ~ ~-~~-I- Qa ~ ,~e. ~f~s~ . ~.E}- . ~~ 2 w ~~sfi_ P A . ~~~ ~ ~ e `- ~- ~ <~ ~~~ i ~. 3 ~ ~ `~~05 ,~=C r~~s S(~~ ~. ~R ~ ~. ~ i ~ 3 ~~ r- _ 2 ~ ~( ' L~:tv-a ~~ "~ 1i~~~'~~ l1RI! ~ t- 1 r ~~ H~ A~ To:: -City of Port Angeles Parks and Recreation Department Port Angeles City Council ~ ~- The following citizens of Port Angeles, Washington oppose Location: 511 W. Seventh Street, Port Angeles, WA. FULL NAME 1. ~~~~:yP.~~,~, 2 .~v~~b-'~T+~i (~ `~ 3 ~y~~ ~~~ •~~`~ ~~`ti~ 4. rJ.~..S~. mac.. ~~~~;~~,u~ ~~ 7. win ~,h,~; g ~a~'~ ~ ..~-. ~10. J~~-~~ ~~p~'~ 12 . ('b~ ~~. ~.~~ 14.-~ ~~ 15 ~-~CL~'~~~~ 1~1E~L 16 . ~~,~ I ~'~-~- 17:~ ~~~ j~ ~ I~ G~ SIGNATURE ~~ E~l, 1 ~ LZ ., 9 cam`' ~v V t~ /~~ ~~,tC~ ~~ ~l.~r~ J ~'~ ~ ~~ ~~ ~~~~ ~~ s; y ~ d +~;s ~ ~ ~ ~~ `!he pr pos d Charles R. Willson Dog Park: ~~.3 ~~ he-y~bo~~o~d ADDRESS CITY, STATE ZIP CODE ~v~ - (,~ . ~~`' S~ -~ v~ ~rt'L~-~ ACS, L~~ ~ ~ ~~'.~ ~ ~ Lev -~ ~~- ~~ -1r~`~ ~~1~~- `~v 7 ~-1. ~~; ~a W ~>n 5 ~ GCS {~h.c ~~S~f~ ~~5~ 3 ~ ~ 5 ~, ~ ~ ~~~ ~ ~ z "7 ( ~ S,~ 'fie -~s p ~1 ~~ 3w~ lv ~o~l~~Z .~ ~ w Y i1-7 ,~ il.~ ~ i3 ~ ~ ~ V 3 L L- ~21 ~ ~ . ~ ~ ~r~ ~ 5,~ I 5" 2 ~ w ~r~ f 'FULL NAMpE ~~~w~t:;->. 20. i2,9 ~1 iC~D~~S ~~~j\ G~~ 21.:~~ 22. ~~~R~g~~ ~~~'b~~~'- 23. ~,t=~ ~L~1 '~ 24 ,~'r t~~i~J~~'~.5 .~ 26 . ,.;. ~ (~ fit!-e'er 27.~iob~ ~. ~~.~~~. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. SIGNATURE ,.~;: 1. /; ~- e '~`7 ~~' C `~i ~~~ ~~~~~ ~~v ~~ r' ,~,~' .~ ~~-~~ ~~ ADDRESS ~~ ,~ c~ 7 5Z 3 ~-~ 7~ ,~-~ ~~ ~ -~ ~~ l S - -~~ ~ ~~ ~'f . ~ i ~ ~ P~~~. ~~_~ ~~~s ~'/~~°~~si :, CITY, STATE ~, ~ . t,~ ~?-. ~/~-- C -u ~- w ~ A w~ ^ ~ ~/~ ; . ~,~ ~ ~- q ~~3~L ~~~G ~~3l~2 z ~-3 ~ ~~- ~~ ~~ ~~wz ~~,3~ ~. 1 ~ fin, `' / 1'~,; ~• Li , ~ "~ ~l~ ~~~G~ N, ~l , ~e- Ltr vvv~ ~~3~2- . ~~ ~'- ~c ~ cj ~'~ to ~. r ~~c~~ ~~3 ~~. ~~~3b2 :-; ~~~~~ T~:.Gity of Port Angeles Parks and Recreation Department 1 Port Angeles City Council .- The following citizens of Port Angeles, Washington oppose the proposed Charles R. Willson Dog Park: Location: 511 W. Seventh Street, Port Angeles, WA. FULL NAME 2.~~~~~ 3 .Ch.B.-L~. Mak~.,n ~ 4 ~1am~s .Ma ~h~ n~ 5. ~ ~n,~ ~ 6.1~~s' . u~, 7.~j C--I /~~.~ $. ~ Tu N 9. ~~,~ ~. 12 .~1 R~~~~ cw~R~s 13.P~~~~~ C~~n~.C~' 14.E ~,~ ~~ 15. ~~~ ~r~F2 16.~~~-~- cw.~~s ~17.~1o2MP"' SIGNATURE ADDRESS CITY, STATE ZIP CODE ~ ~g~~ s 3~itg ~c.~~-n'~on f p'4 `836.3 ~~~ 3~t r S --~G.~cn.-rind ~~ ~- .~ ~,~ ~ ~ ~,Q 76~ ~ ~~ ~~.~ s_ _~ 'tea wl vv~ ~ ~. ~~ . ` `,/ ~~, g~ 36 3 'I~t,~~ ~1 ~~~ ~ n ~~ City of Port Angeles Parks and Recreation Department (' Port Angeles City Council The following citizens of Port Angeles, Washington oppose the proposed Charles R. Willson Dog Park: Location: 511 W. Seventh Street, Port Angeles, WA. FULL NAME _, 1. ~ ,~. ,~ ~,, I, ~.;°,, ~ 2 ;-:,} ~ ': , . ;, , 3. ~~,,~~~ 5 , . r-: _ ~ ~ . ~~ .. __.SIC1N~-TUR~ _ r y~ . L>. ~, ..~. ~ _~ ~.y; /i ~ ; ~' .~: ADDRESS -~~~ CITY, STATE ZIP CODE ~,, c~ . .' ( ~ ,l ,- .> ~~ . ~ -' ~~ ~ . ' 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. r , , .~ . . Two: City of Port Angeles Parks and Recreation Department ~'' ~~ ~ Port Angeles City Council The following citizens of Port Angeles, Washington oppose the proposed Charles R. Willson Dog Park: Location: 511 W. Seventh Street, Port Angeles, WA. FULL NAME 3.' n ~ r~`' '! 't--4 4. -, 6 . ` ~1 ~c: ,...E . C_` c.~': ~.. ~ ,~ ;i 8 ~ ~ ;~; E , t ~~ ~., t.~' • r. SIGNATU ,E, ' ~ :C/ ~ ,,.(x- ,, ~; ,~srRESs •` -, ~ ~''` , CITY, STATE ZIP CODE /If'~ J /7~ l~i /'' ~'' j .. r .~ I 1 ~'~ ~ . ~' ,} r' ,~ 1_ ._~ ,1~ i ~ , t -; ,~ _ ~ - ~.. ~ ~, _ :__. ~~ ~ ; ~~ ~~~ i t;1 , ' 1 ` l 1- . t r\ ,~ .~ P, ~ . ~ ,~ ~ti~~ , y~~j , ,, .. •., ~ ~ ,; ; ; 1 ' ~ .. 1 r , 1 %L C' ~ )~, I ~ ~ ~.- . 7 ~L l t ~n i 1 ~ ~ ~f ~,~` ..`~ 4~2~cf t~t f~ i ~ .. 'a. r~~,v i.. C~ l'~ '1~. ~ ~' '` '' ~ I ~ /~ 1, 7~ - . C ;~., , l h ,; ~ ,--- -i t ~~ ~r t,r~ k_. _ , . ~ ,~ ~~~ ~,~t~~~,,. {I"~~G'-tom t_1C.;,~~'t ~. ~ -)~_, ~.v-;±;5t-' ~t ~~ ~ tri i" ~~ ~ _ t ,~ ~ ~-. 17. ~ .~ ~. .~ ~ ~.unc~i.~ 't - a ~ - 09 Comments Re ardin~i Harbor-Works Request For $500,000 Loan From The City The city is being asked to loan money on a project that has no reasonable parameters. 1. There is no clear vision of the final product, whether it will be an industrial site or reflect the 2007 Brownfield study. 2. None of the entities involved in the clean-up understand the extent of the costs. The ecological site is not currently defined; and studies and reports are not complete. The Department. of Ecology is still trying to define the problem. 3. This is a Native American cultural site with whatever undefined ramifications that may involve. At this point no one knows if the property has enough value to cover the potential costs of the clean-up .Additional loans are being sought from the City and Port yet according to a June 10tH article in the Peninsula Daily News Mr. Lincoln stated that "he does not intend to use public funds to pay for clean-up and, if public funds do have to be used, he's confident future development would cover costs." What future development? Where is the private capital? Government entities such as the Department of Ecology are susceptible to budget cuts and public funding may not be there for the long run. As tax-payers to the State and Federal Governments, we should be aware that "public funding", these monies for grants and loans, are coming out of our pockets. For these reasons I think it is premature for a City of approximately 20,000 people to continue loaning large sums of money on a very risky project. Janet Marx 1~ / ~ %~ Q `~ -~ ~'A~Y/I ' ; .l / ' f I / .J / i7 ~ 1~~ ~ :~, ...~ 0~ t ~ `. d ~ ~ +55 c~ 1~ ~ ~6 v ~ ~ ~'~ ` 4'1 ~/ y, a s~~~ ~ ~ ~, ~~ ~ _ ~ ~ ,--. ~ T ~~ ~ __ .~ ~~ ~ ~ r, ~~ c~% ~ , j~9~ ~ 1/-ar b ` ~ , . ~~~sng ~ h J ,~~ p"~ ~ 9 "' Q ~~ ~ ~ ' `~ . ~,~ ~n ~ra~ ~ ~ ~ ~.Q~7~'f~~ ~ ~ Q ii f ~~ ti~~ ~ S~~, ~ ~~ sa ~~q~i ~ L ~~1 _ ~ ~~ ~ '~ i~\ /11 ~ ~. ,~ moo-, ~ ~~,~- fi~l Cca 1 ~; .l~ ~ ~ ~ _ ~ __ _ca----~--- - ~e--~ - ___,~-__-~--- q <1 5~e~ 1~ 1 ~ r ~ ,. ~~~~1~ ~,~.~o,~u. w~+~v ~ 9 s~1 CYi ° ~ Qs~~r~ ~ ~L, ~cf `~-p Provided to City Council at its meeting of July 21, 2009 by Shirley Nixon ~~``~~~ ECONOMIC DEVELOPMENT FUND RFVFNi11KR N 00 (D N O DESCRIPTION 1999 Actual 2000 Actual 2001 Actual 2002 Actual 2003 Actual 2004 Actual 2005 Actual 200fi Actual 2007 Actual 2008 ActuaE 2009 t3ud et Intergovernmental Dept. of Ecology Grant - - - - - - - - 50,000 20,000 - DCTED Grant - - - - - 75,000 - - - - - PDA - - - - - - - - - 482 - Interest on Investments 3,202 19,913 2,784 1,185 772 823 2,118 9,976 245,142 382,445 262,500 Parking - - 8,214 10,944 8,887 9,423 - - - - - Judgmentsand Settlements - - - - - - - - 7,500,000 - - Miscellaneous Revenue - - - - - - 127 - - - - Transferfrom General Fund 50,000 25,000 25,000 25,000 25,000 40,585 35,000 235,400 60,000 60,000 - Transfer from Electric Utility Rural Econ. - - - - - - - 25,000 25,000 25,000 25,000 Transfer from Electric Fund 50,000 25,000 75,OOD 50,000 50,000 81,254 60,000 60,OD0 60,000 80,000 60,000 Transfer from Water Fund 100,000 54,000 25,Ot]0 25,000 30,000 46,702 30,000 30,000 30,000 30,000 30,000 Transfer from Wastewater Fund i - 25,000 25,000 30,000 48 702 30,000 30,000 „30,000 30,OOD 30,000 1 V IHL ttCV CEVUtJ LU3,LUL ll`J,`J73 7bU,7`.7C 131,7 G`J 144,bb`3 3U4,4C`J 7Df,G4.1 373y,3lti tS,DUU,'142 557,9.47 4U /,SUU FXPFtJr11TI1RFR , TOTAL PERSONNEL 73,736 76,115 77,787 81,824 82 980 152 925 61,102 3,322 6,796 59,560 68 696 TOTAL SUPPLIES 1,258 1,463 571 498 276 374 2,786 56 559 462 700 CHARGES FOR SERYiCES: ' _ Professional & Contract Services: Marketing Plan - 76,361 - - - - - - _ _ Conference Center 300 - 5,000 - - - - - - - Parking Development - 6,038 4,344 - - - - - - - - E-noble consulting - 17,250 12,365 - - - - - - _ _ EDC 62,430 42,446 36,141 35,250 35,000 35,000 31,250 35,000 37,500 15,000 15,000 PADA - - 15,140 17,500 15,000 17,500 2D,OOD 20,000 20,000 20,000 20,000 Cel - - - - - - - 71,000 8D,DOD 85,250 85,000 HarborWorks PDA' - - - - - - - - - 150,000 - RayoniedNarbor Planning - - - - - - - - - - 500,000 Other Prof. Services x 4,526 1,009 108 1,787 2,608 75,000 19,766 43,742 15,290 99,466 40,000 CIP -Gateway - - - - - - - - 2,000,000 Communication 301 1,584 620 668 645 501 373 365 262 16'7 325 Travel&7raining 2,289 1,045 756 1,347 1,464 703 1,553 5,811 7,984 4,445 7,500 Advertisinglf_egal Notices 399 204 - 65 35 525 533 - 505 12 500 Utilities - - - - - - - - - 72 - Repairs & Maintenance - - 611 - - - - 20 - - - Dues & Subscription 904 670 625 516 211 563 218 454 4DD 400 500 Contributions - - - - - - - 5,000 - - - Miscellaneous Services - - - - - 7,457 - - TOTAL CHARGES FOR SERVICES 70,849 86,907 70,710 62,133 54,923 129,792 73,693 181,392 769 398 2,374,812 668,825 I V IML C/IT CIYUI I L1RCJ 140,843 -IOq,gOJ 'Ig7,V D8 '144,4~a -IJD, Ily L03,U7'l "1 Sf,VV"1 7ifq,!!U 7/b,l53 L,434rE154 /3ii,LL'1 REV - EXP 51,359 (44,572) 11,930 (7,326) 6,480 21,398 19,684 204,606 7,823,369 (1,846,927) (330,721) Beginning Cash Balance - 57,359 12,787 24,717 17,391 23,871 45,269 64,933 289,539 8,092,928 6,246,001 Ending Cash Balance 57,359 12,787 24,717 17,391 23,871 45,269 64,933 269,539 8,092,928 6,246,001 5,915,280 1 The Port Angeles HarborWorks PDA received a $150,000 loan from the City in 2008. This transaction is classified as a loan on the fi nancial statements, not as an expenditure. s The "Other Professional Services" category includes legal expenses for Rayonier property, es well as other miscellaneous prof. services expenditures. 17/2009) Becky Upton -Please include these comments .. July 21 City Council meeting .Thanks! _____ Page 1 • From: "Tyler Ahlgren" <tallgreen@earthlink.net> To: "bupton" <bupton@cityofpa.us> Date: 7/17/2009 10:25 AM Subject: Please include these comments .. July 21 City Council meeting .Thanks! Mayor Braun, and council members, Rayonier property: Do the archaeological surveys, FIRST! Through the " HarborWorks Public Development Authority', the residents and taxpayers of both Port Angeles and Washington state are being asked to fund the acquisition, clean-up and development of a 75 acre former milt site currently owned by Rayonier. Stated goals of the eventual developments are depicted in a conceptual land use plan (Appendix A, Rayonier Brownfield Planning and Redevelopment Phase 1 Report), which include retail, office, retail/office, mixed use/residential, housing development, hotel/conference, and light industrial. The former mill site is also known to be the site of a large ancient aboriginal village, and to contain burials. What is not known at this time are the specific locations, size or contents of these. Historical accounts and preliminary statements by the Washington State Archaeologist indicate a high probability of a large village complex with many features, making it one of the greatest archaeological sites in the US iV~rRh Vi °St. (~nN t~-c:: s;Stii 20ti:)) Only a few years ago, only a few miles to the west, Part Angeles and the Washington State Dept of • Transportation, had to walk array fror:i amulti-million dollar construction project after a similar ancient village was ~-~~earthed. ?"he taxpayers had to ,ray w90 million to resolve t"e ;sues created by that project Learning from that experience, and having prior undisputed knowledge of the existence of the ancient village at the Rayonier site, it is only logical that extensive, thorough and carefully executed archaeological surveys be done of the entire site before any further funding is expended for planning and development. Without such information in advance, it is impossible to know what lies beneath the surface of the proposed projects, and how much of the site is actually developable. Any proposed land use project has to consider and evaluate the features and issues a property may have, such as wetlands, "critical areas", endangered species and their habitat requirements, earthquake faults and more. With the Rayonier property, there may be these other considerations, but it is already known that there exist extensive archaeological and cultural resources that have to be identified. Surveys and studies are needed to identify the exact location, first. With such information, the PDA, city, state and stakeholders can know how much of the site is actually developable, and where those locations are. THEN more funds can be allocated for planning and development, but not before this information is gathered. For example, if 50 acres is developable, the costs for planning is less than if 75 acres is contemplated for development. Also, knowing the perimeters of developability provides a better overall picture of what is appropriate for the site. Is all the actual waterfront laden with burials, and "off limits", or none of it? It is pointless and even misleading to make presentations to the public about what is "possible" at that site without knowing specifically where the archaeological and cultural issues lay. This approach and logic applies to the planning for the city's Combined Sewer Overflow (CSO) plans as they are envisioned for lands on the former Rayonier mill site, as well. "If Harbor-Works doesn't acquire the property, the city will not be able to buy the tank -- that price has not • yet been decided --and the city could have a $3 million system design that could not be built. (7/17/2009) Becky Upton -Please include these comments .. July 21 City Council meeting,. Thanks! Page 2 _~ • "It's a leap of faith," said City Council member Dan Di Guilio at a city Utility Advisory Committee meeting on Tuesday." (March 16, 2009) The representatives of the Lower Elwha Klallam Tribe have previously and repeatedly said they will not agree to their ancestors to be "entombed" under construction materials. Yet the city continues to expend hundreds of thousands of taxpayer dollars on planning and design activities without knowing what archaeological issues may impact those plans. Do the comprehensive surveys, FIRST! Public representatives should not knowingly be wasting taxpayers' monies .. Tyler Ahlgren PoBox 2849 Port Angeles, 98362 Becky: Please put my comment in the record for citizen input for the Port Angeles city Council meeting of July 21, 2009. Thank you. • ~, .~ ~~ ~. ~~ ,~M. ~~ ~~ • .~ ~, _ .. ~~~ -~~ .~; _.~ .,~ DEPARTMENT pF ARCMAEC7LQGY & HISTQItIG PRESERVAl4N D - 1 .yL Overview, May 2Q09 • r] • .~. ;~~E: ,< iv fz ~~r~®~~~ ~~~~~~~~ ~~~~~ ~~e~, ~.. - - .~. ~- ®esign~-~ed by C®ngress ~ ~~~-ecilnica! support fr®rn ati®al P~rl< Service .~ ~AS9~~AL ~AARET~i~ Fl~Ri'~ ,AREA • 3 ~~~-EC I~ ®EVE~~ EST -E~I~~E TAU I~ National recognition Coordinate marketing Improve product ;x ~P °~° ICE ~ ~ Improve attendance Enhance competitiveness for grants Improve in-networ(< marketing Improve community awareness of maritime industries Partnerships between heritage groups, ports, industry, labor E GIBE ALE E IE E Interpret links between ecosystem health and maritime history Partnerships with natural resource prograr~ns and groups ~. c~~r~~r~~~ ~~a~~~~~ ~~~ ~~1~~ :7 • ~~ ~~ra~~ea~ ~~,~~~~r~~ ~E~' ~~~~ • ~~~ ~~~ ~~ ~~~. ~~. FEASIBILITY ~. ~ ~ 3 STUDY ~° d ~, .._ , s tE ~' _~ ~. _ ~.~ ~. ~'~~ ~~ ~EASI~ILITY STUDY MANAGED B1~ DAHP . Steering Committee- Dick Thompson, Chair Chris Endresen, office of Sen. Maria Cantwell Senator (Caren Fraser, 22nd District Chuck Fowler, PNW Maritime,Heritage Council Leonard Forsman, Chair, Suquamish Tribe Gretchen Luxenberg, National Park Service Rep. Pat Lanti (ret.), 26th District Jennifer Meisner, UVashington State Trusf for Historic Preservation Lita Dawn Stanton, City of Gig Harbor Flo Lentz, 4Culture Pete Mills, office of Rep. Jay Inslee .~i ~ ~,-= ~~ r, • • ~~y ~ a. FEASIBILITY STUBY ~E ~ _~ ~9~T~®NAL MA~6TtiV~E kiE~t~~ A~tEA • • ~ ~~ ~~~ ~~~ Washington`s saltwater coast north of Pacific County, including the Pacific, Strait, and Puget Sound coasts ~~=- Seattle's Ship Canal, Salmon o3ay, and Lake Union ~,~:~- Proposed boundaries extend ll4 mile inland of shoreline, plus locally nominated sites ~' .. ~~ ~ _~ ~,< ~: ~ .~4 , • ~~ ~`~~ -~- M useums and Interpretive Centers HistoricVessels (with public access) -~ Maritime Education & Actin y Centers Maritime Events Lighthouses & Locks Ferries and Public Passenger Vessels ~~ waterfront Communities J~. Public Places with Great Mar time Stories ~ r ~:. ~ -~~~ ~_, ~ ~ - P~AT6®~AL 6~~4RiT6f~iE ~fER~'A AREA P n . ~ Y • r~~~~~~~~ ~~~~T~~ ~~~~~~E ~~~ • ~: Host-regona coordinating meetings Compile and share resources (.best practices, reports, studies, etc.) -~~- Develop a regionally consistent brand ` Partner for re tonal and statewide tourism romotions ~' g p --~- Create nevu region-wide brochures and website (trip planning, etc.) -~~- Design and potentially. fund signage -~~- Develop interpretive areas ~> - Support education and academic research -~ Provide grants for loco! heritage projects -~- 11/I ore... 4t't~~ ., ;~ - ~~~, ~~r~~~v~` n~~~J~~~~ ~E~~~ ~~~~ • • ~~ E U LT Y ®r E TY I PACTS -~~ REGION L EESETATI ~~ SUSTAINABLE A AGE E T EUNI G .~ ,~ ~. a - ~r~ r~~~~~~~` ~,~~~e ~ c~~~ ~~~ ~~~~ ... • s ::;: ~ -; ~:~„ ~,~rr~~z ~~'r~~~ ~~~~~ ~~~~ _. ~~ • x- I3~~ .~~~end~d I,~~~s~~.tiv~ ~~l~~ua~ • 1. The overarching goal of designation is to encourage and strengthen partnerships and collaboration among maritime interests for the purpose of economic development and heritage tourism. 2. This designation recognizes that waterfronts are both a foundational part of Washington's heritage and dynamic places that are constantly adapting to new opportunities and technologies. 3. Designation is not intended to directly or indirectly- regulate land use, public Iand policy, or private activity. 4. Federal law prohibits a designated national heritage area from the following: a. Authorizing the management organization to regulate the right of any person with respect to private property or local zoning ordinance or land use plan. b. Modifying, by enlarging or diminishing, the regulatory- authority of alzy state, tribal or local government to regulate Iand use. r ~. ~' ~~r~~~~~ ~~~~~~r~~ ~~~~.~ ~~~~ -~- Expected to be managed by a 5~.(c)~3) -- Steering camn~ittee/polio groin will be primarily maritime stai<ehoiders Structured to rovide re r~sentation across tl~e re ion ®n the -~` p _ p ~ governance board and steering cor~~r~ittees -~- gibes, local gover~~~rraents,ports and agencies ~~~ill have ~°®le ®n an advisor~~co®rdinati®r1 cor~rnittee - ~ °t ~~,, • • --~-~ ~ana~e~~n~ ~rgan~a~~~n ~~~~ ~i~«~~~ ~~ ~~ ~~i~~ng ~~~)C~~ ~~~~h ~~v~n s~a~ 6 ~~~ ~~~ ~~~~rnance -~ L~n~~~ed ~~~~~ ~ n~a~~a~~r~~n~ ~rgan~za~n- ~®~rdina~~~n, ~~~~~n- ~~~~~ ~~andin and rnar~~~et~n and ~~~~ib~€~ ~u~~d~~~ d~~t~€~n- ~s ~ ~P ~ a~~~~a~~e ~r~~~~n~ ~an~~aC~s~.~~ ~~~~~ta~~ns ~~ ~n~~c~~~~ .-- ~~r~r~~~~i~~ ~e~°~~a~e ~~~ganiza.F~n~ ~v~~~~d ~a~ t~~a~~~~~ ~ ~~,~i~d ~n ~~e ~~~at~~~~~ ~r~a~ed by t~~ ana~~rn~nt ~~~a~~~~at~~n . ~_ ~. ~~~s®~~sn~~~~s~s~~ s~~~~sb ~~~ '~ _ r~ • UURITE A LETTER OF SUPPORT To: AI lyson Brooks, State Historic Preservation Officer SPRE~DTHE 1~fORD Raise awareness about the Heritage Area by: ® Encouraging other heritage organizations ~ maritime interests to participate ® Asking for letters of support from your city, county, tribe, port, State representative, or local businesses, service clubs, or citizen groups ®Sending us your contact lists so we can keep them informed PARTICIPATE IN NEXT STEPS a Please continue to share your excitement and concerr7s with us by: Attending future meetings Providing written comments on the Draft Feasibility Study via email ~~ '~; U N,QTt~~~L ~~R~Tt~E ii~R'A A~tEA • • • )ORT DATE: July 21, 2009 TO: CITY COUNCIL VGELES FROM: Glenn A. Cutler, Director of Public Works & Utilities Dan McKeen, Fire Chief Brian Smith, Deputy Chief of Police SUBJECT: Network Needs Assessment and Public Safety Considerations Summary: The City's 7-year Institutional Network Services Agreement with Capacity Provisioning, Inc., will expire on September 6, 2009. Columbia Telecommunications Corporation (CTC) assessed the City's network and the Police and Fire Departments' wireless mobile data needs. A summary of CTC's findings and strategic recommendations will be presented at today's meeting. Recommendation: 1) Authorize the City Manager to negotiate and execute an acceptable extension of the term of the I-Net Services Agreement with Capacity Provisioning, Inc.; and 2) Authorize the Mayor to sign an amendment to the agreement with Columbia Telecommunications Corporation in an amount not to exceed $87,070 to proceed with a request for proposal and grant application, and authorize the City Manager to make minor modifications to the agreement, if necessary. Background/Analysis: The City's 7-year Institutional Network (I-Net) Services Agreement with Capacity Provisioning, Inc. (CPI) will expire on September 6, 2009. The I-Net is a fiber optic telecommunications network that supports data, voice, and video applications. The I-Net currently provides 100 megabit (MB) virtual local area network (VLAN) service to 35 City sites and a combination of VLAN and Internet access services to over 200 businesses. The City uses the I-Net for its Sungard enterprise system, Internet access, file transfer, supervisory control and data acquisition (SCADA), and geographic information system (GIS) for utilities, calendar, and electronic mail systems. Earlier this year, the City advertised, received, and evaluated proposals for consulting services in support of the Network Needs Assessment and Public Safety Considerations project. Columbia Telecommunications Corporation was ranked as providing the best overall qualifications, and their proposal was within the price range anticipated for the scope of work. On March 17, 2009, City Council approved an agreement with Columbia Telecommunications Corporation (CTC) to assess the City's network, including the Folice and Fire Departments' wireless mobile data needs. At today's meeting CTC will present a summary of their findings and recommendations. N:\CCOUNCIL\FINAL\Network Needs Assessment and Public Safety Considerations.doc D-21 Network Needs Assessment and Public Safety Considerations July 21, 2009 Page 2 CTC's main recommendations include: 1) Authorize the City Manager to negotiate and execute an acceptable extension of the term of the I- Net Services Agreement with CPI to allow some additional time to conveniently implement other recommendations. 2) Prepare a request for proposal for I-Net Services, including essential network upgrades. 3) Prepare a design, cost estimate, business plan, and grant application for a wireless mobile data system under the American Recovery and Reinvestment Act. The City's cost share under the grant would be 20%. Staff recommends that additional services are obtained to complete CTC's main recommendations. Staff and CTC negotiated a $42,070 proposal for services to prepare the request for proposal, including negotiation/evaluation services, and $45,000 for services to prepare a design, cost estimate, business plan, and grant application for a wireless mobile data system, which are within the range anticipated-for these types of projects. Funding for the request for proposal is proposed to be from electric utility reserves. Funding for the grant application is proposed to be shared between the electric utility and general fund reserves. A summary of the proposed scope of work, schedule, acid not to exceed prices for services is provided below. A. Re uest for ro osal Com letion b Price Task 1 - Invento all existin and ro'ected user locations Task 2 - Develo s stem-level design Task 3 -Assess confi uration re uirements Task 4 -Pre are re uest for ro osal October 30, 2009 $30,050 Task 5 -Pre-bid su ort Task 6 -Evaluate ro osals Task 7 -Contract ne otiation su ort January 29, 2010 7,520 Task 8 -Travel ex enses three tri s if needed N/A 4,500 Sub-Total A $42,070 B. Grant a lication Com letion b Price Task 1 -Conduct on-site education- and strate session Task 2 -Prepare engineering evaluation and aggregate s stem-level desi n , Task 3 -Evaluate sustainability and prepare aggregate business lan Task 4 -Pre are and resent re ort and documentation October 30, 2009 Task 5 -Prepare Broadband Technology Opportunities Pro rare ant a lication November 13, 2009 Task 6 -Travel ex enses (coordinated with above N/A Sub-Total B $45,000 Total (A & B) $87,070 • • Staff recommends that City Council 1) Authorize the City Manager to negotiate and execute an acceptable extension of the term of the I-Net Services Agreement with Capacity Provisioning, Inc.; and 2) Authorize the Mayor to sign an amendment to the agreement with Columbia Telecommunications Corporation in an amount not to exceed $87;070 to proceed with a request for proposal and grant application, and authorize the City Manager to make minor modifications to the agreement, if necessary. D-22 City of Port Angeles, WA Network Needs Assessment and Public Safety Considerations Summary of Findings and Strategic Recommendations July 21, 2009 ^~^ . / COMMUNiGATIC?NS ENGINEERING & ANALYSIS. . ^ . FF©R THE PUBLIC INTEREST ©2009 CTC ^~^ ® CC)MMUNICATIC7NS ENGINEERING. & ANALYSIS. ^ ^ ^ FOR Tt-#E, F~l:1BLiC' (NTERES?` Presentation Outline Network Needs Assessment Services Agreement Recommendations Public Safety Mobile Data Assessment Public Safety Mobile Data Recommendations Summary ^ ^ .~ ~ ,,~~,=~~~on~n~u~i~,~-r~~r~s ~NG1{VEERIIV~ & AN,~~YSr Foa THE. Pu~~:ic IrvrEr~ESr 1. Network Needs Assessment Network Reliability and Capacity v No unscheduled backbone outages v Critical fiber paths necessary for City network services are not redundant v Useful lifespan of hardware ^ Near-term need for local area network equipment technology refresh, at 6 key City sites (and 2 future key City sites) o Certain key local area network equipment has, or will have little or no manufacturer support in the near term ^ Delay replacement at other City sites ^ Municipal area network equipment at end of its useful life v Not scalable to extensive support of 10 Gigabit Ethernet (10 GE) interfaces v Likely to wane in reliability (7 years old) o Does not support latest technologies and feature sets 4 Network Security ^ Systems and configurations ^ Generally well-implemented security measures, though virtual local area network segmentation is not the industry standard due to well known vulnerabilities ^ Virtual local area network security policy implemented (mostly) per Cisco white paper ^ Other measures in place: v Active and passive physical security measures at nodes and network operations center v Deactivation of unused network ports on core/customer premise equipment 5 Key City Site Recommendations v Construct dedicated fiber links leveraging available I-Net fiber-to-create diversely routed ring between key network sites City Hall Fire Station Ranney Well (future) Police Station Corp Yard Water Treatment Plant (future) Light Operations Wastewater Treatment Plant ^ Could contract construction and/or lease dark fiber from commercial partner for certain links ^ Places key City sites for critical services on the backbone 6 Key City Site Recommendations a Install core network switching solution at key sites ^ Create private backbone nodes with dedicated, City-operated hardware ^ Would eliminate unnecessary network hops and hardware between critical systems and users -enhances reliability and reduces network complexity • • • e It rtes ustratlon City Hall ` Example City Edge Example Cit~ ge ~_ Site Site _~~ Police Department Application / Existing Network Existing network S#oraae servers Switch Switch Cisco Catalyst Cisco !;'~ "~ ` { 3750125 Catalyst 6506 or 3750-125 "i Fire Station l City-operated Waste water , Core Backbone Ring Treatment ~ Redundant connections Dark Fiber to service provider(s) :ao cataryst 37so-12s Gigabik Ethernet or 10 GE backbone • Diverse fiber paths ~~:~~,, _ .~ ~-~ r~~ "` '~ Commercial Network id ! ISP VLAN services er Service Prov • Internet access Light Cisco Catalyst 3750-t2S VoIP telephone trunks .Operations Wireless network Corp Yard backbone Cisco Catalyst K, . ~. ~` ~ ~ 3750-125 '~, ~ :~ 4'9 Cisco Cataiys Candidate dark ~ ~ GHz 3754-12.. fiber remote site connections _ • 1-Net fiber - "open access" drop connections ~' 2.4 GHz WiFi Existing Network Existing Network new construction ~ Switch Switch `,;t? Example City Edge Example City Edge Public Access Site Site . 8 Other Recommendations a Example hardware configuration ^ High-end routing/ switching equipment upgrade at City Hall (e.g., Cisco Catalyst 6509) ^ Mid-level switching equipment upgrade at other core sites for backbone fiber connectivity (e.g., Cisco Catalyst 3750-12S) ^ Uses existing equipment for all other sites ^ Estimated cost: v Hardware and integration: $315k v Annual maintenance contracts: $28k v Candidate .fiber construction ^ Construct dedicated fiber, or leverage leased dark fiber, to create diverse paths from core sites to I-Net backbone _hubs ^ Utilize aerial attachments and cable materials in electric space ^ Requires some overbuild of I-Net routes assuming access to I- Net fiber only at hubs (no mid-sheath cuts) ^ Estimated cost: v 8.15 miles of new (primarily aerial) construction: $450k 9 ^ ^ /:t``-'mac ~ - ~~ ~~CQMMUNtCATICJNS ENGINEERING ~ ANALYSIS ^ ^ ^ FQR THE PI:IBLtG INTEREST 2. Services Agreement Recommendations ~o Services Agreement Recommendations v Eliminate single points of failure at key City sites a Leverage low-cost fiber construction enabled by electric utility infrastructure for institutional needs o Cost-sharing fiber construction opportunities with commercial operators v Stimulate economic development by enhancing access to I- Net backbone fibers and -advanced services 11 Services Agreement Recommendations. o Expand 'menu" of technical solutions available o Continue to require periodic technology review and upgrade o Require higher service level agreement o Require advanced technologies for carrier-grade security and service options over shared infrastructure o Require a specific commitment to advertising in outside markets v Require a commitment to open access and net neutrality .policies, including validation processes v Encourage utilization of I-Net fiber backbone by other institutions v Encourage institutions to share voice, video and data service applications v Interface wireless access points with I-Net fiber backbone 12 Services Agreement Recommendations v Negotiate extension to I-Net Services Agreement v Solicit competitive solutions and pricing for existing and future network needs ^ Negotiate extension with current provider ^ Prepare a competitive procurement request for proposals ^ New agreement executed within 180-210 days 13 ^ ~ ^ .-~~~- ~~JI~IIMIJNICATIG-NS '' ' EN~~n~EERiNG & Arva~Ys~s ®~ ®Fo~ THE Pue~.ie IN~r~~EST 3. Public SaferyMobile Data Needs Assessment 14 Mobile Broadband Needs v Current mobile capabilities ^ Police carry Black6erry® devices ^ Police trials of Aegis demonstrated narrowband data capacity insufficient ^ Fire has no mobile data capabilities o Reduces crowding on voice channels ^ Data capacity used for: v Unit status o On/off duty a Location v Public safety database access (NCIC) ^ Frees up voice channels that can then be used for additional. data channels or interoperability channels 15 Mobile Broadband Needs v .New applications becoming increasingly critical ^ computer assisted dispatching (CAD) ^ geographic information systems (GIS) ^ incident management tools (e.g., WebEOC) ^ interactive video ^ video from live incidents v OPSCAN Network ^ Currently no plans for mobile data network ^ Backbone IP network supports voice-only crossband repeaters currently ^ Varying radio systems throughout coverage area ^ -Likely to be the governance model if 700 MHz broadband licensing is made available locally ^ City seeking/obtained grants for hardware in vehicles 16 . ^ ^ ._ Cc~n~MUrviGariorvs ~~ [~ ^ En~G~~vE~R~NG ~ ANaLYS~s Fd~ THE PuBLic Cr~TEREST 4. Public Safety Mobile Data Recommendations 1~ Public Safety Mobile Broadband Recommendations a City-owned and operated network ^ Citywide (10 square mile Rt. 101 corridor) mobile coverage ranging between $2 million and $3 million v Assumes primary use for fixed vehicle radios (requires less backbone wireless access point density) ^ Vehicle mounted radios for access in the $1,500 to $1,900 range (plus $200 - $300 installation labor) v Full laptop/PDA coverage requires greater wireless access point density ^ Wireless cards in the $250-$500 range ^ Can securely provide both dedicated public safety access and (optionally) public access ^ Pilot hotspots to trial mobile applications and assess value ^ Deploy commercial broadband service (Sprint, Verizon, etc.) in vehicles and for staff as needed to fill coverage gaps and allow outside -City roaming ~' ~$ Public Safety Mobile Broadband Recommendations o Existing public/private partnership model increases chances of enticing federal stimulus act grant funding ^ Commercial/public access a component of $7.2 billion broadband fund -fiber or wireless possibilities ^ Potential to leverage utility poles and fiber infrastructure for wireless network v Pursue ARRA Grant ^ Engineering planning ^ Technical design ^ Evaluate sustainability and prepare business plan ^ Prepare grant application 19 Summary v I-Net Services Agreement ^ Negotiate extension with current provider ^ Prepare a competitive procurement request for proposals ^ New agreement executed within 180-210 days a Public Safety Mobile Broadband ^ Interface with fiber backbone network ^ Pursue ARRA Grant o Engineering planning v System Level Technical design v Evaluate sustainability and prepare business plan o__ Prepare grant application ~_ • • • Date: July 21, 2009 TO: CITY COUNCIL NGELES From: Glenn A. Cutler, Director of Public Works & Utilities Subject: Net Metering Ordinance Amendment Summary: A housekeeping revision to PAMC Section 13.10.065 has been prepared to ensure alignment with the terms of Chapter 80.60 RCW, as well as empowering the Department's Electrical Engineering Manager to establish consistent Customer Interconnection Standards. Recommendation: Waive City Council's rule for a second reading and consider adoption of the ordinance. Background/Analysis: Per Chapter 80.60 RCW, it shall be the policy of the City to encourage private investment in renewable energy resources by offering to make net metering available and allowing renewable energy systems to be interconnected to the City's electrical grid. The current wording of PAMC Section 13.10.065 provides specific references to Chapter 80.60 RCW, including one earlier reference placing a limitation for project's having a generating capacity of not more than 25-kilowatts (kW). Chapter 80.60 RCW has since been amended to allow net metering projects to have an electrical generating capacity of not more than 100-kW. Further, the current wording of PAMC Section 13.10.065 only authorizes the Electrical Engineering Manager to enter into Connection Agreements with customer generators for the purpose of setting forth the specific duties, responsibilities, terms and conditions, including the method of payment by the City for net energy. After due consideration, the Electrical Engineering Manager should also be empowered to establish Customer Interconnection Standards, provided that such Standards and Agreements shall be consistent with Chapter 80.60 RCW and the policies and procedures of the Public Works and Utilities Department. The City Attorney's office prepared the attached amendments to PAMC Section 13.10.065. These housekeeping revisions ensure that they will be generically aligned with the terms of Chapter 80.60 RCW, as well as empowering the Electrical Engineering Manager to establish consistent Customer Interconnection Standards. It is recommended that City Council waive its rule for a second reading and consider adoption of the ordinance. Attachment: Proposed amendment to PAMC Section 13.10.065 N:\CCOUNCIL\FINALWet Metering Ordinance Amendment.doc F-1 ORDINANCE NO. • AN ORDINANCE of the City of Port Angeles, Washington, revising. Section 13.10.065 of the Port Angeles Municipal Code relating to net energy metering. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 3080, as amended, and Section 13.10.065 of the Port Angeles Municipal Code are hereby amended to read as follows: 13.10.065 -Net Energy Metering A. In accordance with Chapter 80.60 RCW, it shall be the policy of the City to encourage private investment gird in renewable energy resources by offering to make net metering available and allowing net metering systems to be interconnected, provided that the requirements of Chanter 80.60-RCW and the Department's policies and procedures are met. • « ~, EB. The Department's Electrical Engineering Manager is authorized to establish Customer Interconnection Standards and enter into Connection Agreements with customer- generators for the purpose of setting forth the specific duties, responsibilities, terms, and conditions, including the method of payment by the City for net energy.; provided-that such Standards and Agreements shall be consistent with Chapter 80.60 RCW and the Department's olicies and procedures. • -1- F - 2 • C. In accordance with Chanter 82.16 RCW, it shall be the policy of the Citv to encourase private investment in renewable ener~v resources by offering investment cost recovery incentives for renewable ener~y systems, provided that the rectuirements of Chanter 82.16 RCW and the Department's policies and procedures are rnet. Section 2 -Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsectionpumbers and any references thereto. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 -Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of July, 2009. ATTEST: MAYOR Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: July , 2009 By Summary G:U.,egul_Backup\ORDINANCES&fiESOLUTTONS\ORDINgNCES.2009\19-Ne[ Mtteruig 13.10 PAMC.060309.wpd (June 24, 2009) -a- F-3 • • F-4 • SORT City Council Memo Date: JULY 21, 2009 TO: CITY COUNCIL FROM: DAN MCKEEN, FIRE CHIEF GELES SUBJECT: MEDIC 1 AMBULANCE TRANSPORT RATE ADJUSTMENTS Summary: Based on an audit of our current ambulance transport rates -comparing our rates against Medicare allowables and against the areas prevailing transport rates -the Fire Department proposes to adjust its Medic I transport charges by the following: Basic life support (BLS) from $380 to $450 Advanced life support (ALS-1) from $500 to $600 Paramedic intercept service charge from $500 to $600 Advanced life support (ALS-2) from $580 to $650 Mileage from $10 to $13 per mile In addition, the Department is proposing a new advanced life support service charge at $600. The proposed fee adjustments and new service charge will not affect City residents or an employee of a business within the City, as they are not billed beyond their private insurance coverage. Recommendation: Conduct 1St reading of the ordinance and continue to the August 4 Council meeting. Background/Analysis: As part of the 2010 budget and Medic I Cost of Service Study, the Fire Department requested that Systems Design Northwest, LLC, conduct an audit of our current ambulance transport rates. Specifically, the Fire Department wanted our current ambulance transport rates compared against Medicare allowables and against the areas prevailing transport rates. Based upon the audit, Systems Design Northwest recommended that the City increase its BLS ambulance transport rate from $380 to $450, its ALS-1 transport rate from $500 to $600, its ALS-2 transport rate from $580 to $650, its paramedic service charge from $500 to $600, and its mileage rate from $10 to $13. Additionally, Systems Design is recommending the Department adopt an Advanced Life Support service charge. This charge will cover the costs associated with those calls that require advanced life support treatment, which includes procedures like IV administration, medication injections and defibrillation, but the patient receiving treatment is not transported. The Fire Department concurs with System Design Northwest's recommendation and proposes to adjust the transport rates mid-year, using the increased revenue to offset unanticipated incre~ses5 Medic 1 Ambulance Transport Rate Adjustments July 21, 2009 Page 2 in Medic I disposable supply costs. The additional costs associated with disposable supplies are the result of a change in Olympic Medical Center's policy regarding the provision of disposable medical supplies. Where those supplies were once provided without charge, Olympic Medical Center must now recover the associated costs. As a result of this change, the Fire Department has aggressively pursued opportunities to purchase disposable supplies where cost-savings could be realized. Because the majority of the ambulance transport bills are paid based upon a fee schedule, raising our rates will not necessarily provide a corresponding increase in revenue. Medicare -our primary payer -will pay based upon their allowables, regardless of our rates. The comparative rate information for local area ambulance transport rates is provided in the table below. Agency Basic Life Support (BLS) Advanced Life Support (ALS-1) Advanced Life Support (ALS-2) per Mile Charge Bremerton $425 $550 $550 $10 Central Kitsap $457 $570 $695 $11 Jefferson Co. #5 $500 $700 $700 $15 Joyce $413 $708 $708 $10 Port Ludlow $400 $600 $650 $14 Port Townsend $500 $600 $700 $15 Poulsbo $450 $600 $650 $11 Olympic Ambulance $500 $708 $708 $16 Quilcene $500 $600 $700 $15 AVERAGE $460 $626 $673 $13 PortAngeles current $380 $S00 $580 $10 Port Angeles proposed $450 $600 $650 $l3 The recommended rate adjustments will not affect City residents or employees of a business within the City as they are not billed beyond their governmental or private insurance coverage. In addition, protection against financial hardship for non-residents is provided. Non-resident charges may be waived or reduced in accordance with an income-based discount chart that is based upon federal poverty guidelines for Washington State. The City's Public Safety Advisory Committee and Utility Advisory Committee voted unanimously to forward a favorable recommendation to the full Council to adjust the Medic 1 transport and mileage charges and to establish a new advanced life support service charge. :7 • F-6 • ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 3.70 of the Port Angeles Municipal Code relating to Medic 1 Charges. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 3143, as amended, and Chapter 3.70 of the Port Angeles Municipal Code are hereby amended by amending Section 3.70.095 PAMC to read as follows: 3.70.095 Fire Department Fees -Medic I. The following rates are established for ambulance services performed by the City's Medic I Program: A. Medic I transports that involve advanced life support (ALS) services requiring either the administration of at least three different medications or the provision of a least one ALS procedure as identified as ALS-2 in medicare's current ambulance fee schedule. . 1. Base Charge $5$x:86 650.00 2. Disposable equipment charge $ 33.00 3. Mileage $ -i-~88 13.00 per mile B. Medic I transports that involve advanced life support services not covered by Section A above: 1. Base Charge $566:66 600.00 2. Disposable Equipment Charge $ 33.00 3. Mileage $1-9:-86-13.00 per mile C. Medic I transports that involve only basic life support services: 1. Base Charge $3$$:66 450.00 2. Disposable Equipment Charge $ 33.00 3. Mileage $1$~8 13.00 per mile D4. Paramedic intercept service charge $596:88 600.00 E. Advanced Life Support Services, no transport $600.00 Section 2 - Severability. If anyprovisions of this Ordinance or its applications to any person or circumstances is held to be invalid,. the remainder of the Ordinance or application of the provisions of the Ordinance to other persons or circumstances is not affected. -1- F-7 Section 3 -Corrections. The City Clerk and the codifiers of this ordinance are • authorized to make necessary corrections to this ordinance including,. but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4 -Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of August, 2009. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: August , 2009 By Summary G:U.egal_Backup\ORDINANCES&RESOLUTIONS\ORDINANCES.2009\23 - Medic I Retes.071409.wpd J C7 _2_ F-8 • ~. SORT DATE: July 21, 2009 TO: CITY COUNCIL GELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: FACADE IMPROVEMENT PROGRAM Summarv: City-wide Facade Improvement Program Recommendation: Council should adopt the attached ordinance authorizing the establishment of a matching grant program for Facade and Signage Improvement. Background / Analysis: On July 7, 2009, Council obligated $115,992 from the City's Housing Rehabilitation Fund to establish a continuing Facade Improvement Program for locations within core commercial zones throughout Port Angeles, focusing on the Central Business District, and on arterial roads within other commercial zones. Funds will be transferred to the City's Economic Development Fund for program administration. No general funds shall be used for the Program. The program will provide a matching grant, up to $10,000 per project, for funding private facade improvements and up to $1,000 for signage. Eligibility criteria will be developed and will include the expected assessed value increase of improvement, historical preservation, context in the block or neighborhood, and benefit to partner projects. Eligibility criteria is outlined further in the attached ordinance. This program is aimed at addressing concerns, particularly as identified in the AIA's March 2009 SDAT Report, and will contribute to the improved physical appearance of the City's Downtown and commercial areas. Funding for this program will implement some of the suggestions put forth by the SDAT and is intended to continue to enhance the physical appearance, accessibility, and overall value of the City's business community and surrounding areas additionally spurring economic development. Attachment: Ordinance T:\Grants\Fagade and Sign 2009 F-9 ORDINANCE NO. • AN ORDINANCE of the City of Port Angeles, Washington adopting a Facade and Signage Improvement Program. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1. Title. The program authorized by this ordinance shall be called the Community Facade and Sign Improvement Program (the Program.) Section 2. Program adoption. A Facade and Signage Improvement Program for commercial buildings is hereby authorized, approved, and adopted. Section 3. Purpose. The City recognizes the benefits to the City and the public that can result from a facade improvement program. The City has received, and expects to receive in the future, Community Development Block Grant (CDBG) generated income that can be used • for a facade improvement program. A facade and sign improvement program focused on commercial properties located within core commercial zones throughout the city is one method to promote new investments, spur economic development, and increase the City's revenues. Section 4. Program Administration. The Director of the City's Department of ' Community and Economic Development is authorized to administer the Program. The Director shall adopt policy to implement and administer the Program in accordance with this ordinance, the guidelines established therein, and the grants that provided the funds to be used for the Program. Section 5. Funds and Limitation. The Facade Improvement Program shall be financed with $115,992. That amount shall be taken from the Housing Rehabilitation Fund currently held by the City as a result of CDBG grant income that specifically allows use of the • _1_ F - 10 • money for a facade improvement program. That amount shall be shown as a separate line item in the City's Economic Development Fund and shall be maintained and kept separately from other economic development funds. The Program shall be funded only from federal or state grants that expressly authorize use of the money for a facade improvement program. No general funds of the City shall be used for this program. Section 6. Location. To be eligible for the Program, a property must be located in one of the following zones: Commercial Arterial (CA), Commercial Shopping District (CSD), Commercial Neighborhood (CN), Commercial Office (CO), and Commercial Business District (CBD) zones. Section 7. Program Elements. The Program will provide a grant for funding of facade improvements that will enhance the physical appearance, accessibility, and overall value of individual buildings as well as surrounding areas. Awards will be issued as grants for up to $10,000 or no more than 50% the total project cost (whichever is less) and based on the frontage area of the building as follows: Fronta a Size linear s uare feet Grant Amount Less than 25 Up to $5,000 25-50 Up to $7,500 50 or more Up to $10,000 The Program will also provide a grant for funding of sign improvements and replacement that enhances. the physical appearance, accessibility, and overall value of individual- buildings as well as surrounding areas. Awards will be issued as .grants for up to. $1,000 or no more than 50% the total project cost (whichever is less). -2- F-11 Improvements using these funds must be made pursuant to applicable building permit(s) • and in accordance with the City of Port Angeles Comprehensive Plan and zoning requirements. Section 8. Eligibility Criteria. Buildings must be located on an arterial roadway within an appropriate zone or located within the City's Central Business District. The project shall' increase taxable value of building and shall be considered New Construction per RCW 36.21.080. The owner shall agree to a restriction of sale for a minimum of a 5 year period. Any sale shall be conditioned on maintaining improvements for a minimum of 5 years. Section 9. Eligible Program Items. The following shall be eligible for funding through the Program: • Rehabilitation, reconstruction, or restoration to the exterior, streetside of a participating building facade; • Glass, windows, doors, trim, and accessories that are part of the streetside facade; • Signage; • Professional architectural/design contractor fees as deemed appropriate for eligible works; • Awnings, canopies, fences, and landscaping features; • Street grade entrances which contribute to activity along street edge. Section 10. Ineligible Program Items. The following shall not be eligible for funding through the Program: • Interior improvements; • Roof repairs; • Non streetfacing entrances; • Non arterial street locations inside a commercial zone, but, outside the Central Business District; • Signs resulting in an increase in sign area as defined by PAMC 14.36.020; • Non permanent or temporary structures. Section 11. Evaluation Criteria and Prioritization. In evaluating proposals for funding under the Program, the following factors shall be considered: • Private contribution over and above the required match; • Present condition of existing facade or sign; _3_ F - 12 • Expected increase in assessed value of improvement; • Historical preservation; • Context in the block or neighborhood; • Priority will be given to projects that benefit partner projects on same block; • Other factors relevant to the purpose of the Program maybe considered. Section 12. Process. The administrative procedure to be adopted by the Director for reviewing and evaluating applications for funding under the Program shall be fair and objective. At a minimum, the review and evaluation process shall include in the following: 1. Arrange pre-application meeting with staff to determine eligibility. 2. Submit application along with relevant paperwork, including, but not limited to: • Written summary of how the project addresses evaluation criteria; • An itemized cost breakdown; • Historical documentation; • Architectural renderings; • Site photos and/or plans. 3. Staff will perform initial site visit(s) and inspection(s) of the property. • 4. A recommendation will be made by staff and forwarded to the City Planning Commission: • Projects located within the CBD will be circulated to the Port Angeles Downtown Association (PADA) Design Committee for comment. 5. Upon selection by Planning Commission, a grant agreement is made and construction of the approved work may begin. 6. Upon completion of work, staff will conduct final site visit(s) and inspection(s) to ensure compliance with grant agreement. 7. Upon review and approval, the City will issue a grant check to the applicant for the full amount of approved funding. Section 13. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said • Council held on the day of August, 2009. Mayor -4- F - 13 ATTEST: APPROVED AS TO FORM: • Becky J. Upton, City Clerk William E. Bloor, City Attorney PUBLISHED: August , 2009 By Summary G:\I.egal_Backup\ORDINANCES&RESOLUTTONS\ORDINANCES.2009\22-Facade Improvement Progam.071609.wpd • • _5_ F - 14 ,.gyp ~ ~ ~ ; G.E.Lf ~ ~~ ~.,~`~ .. E /. WAS H[ N G T O N,' U. S. A. CITY COUNCIL MEMO DATE: JULY 21, 2009 TO: CITY COUNCIL FROM: YVONNE ZIOMKOWSKI, FINANCE DIRECTOR SUBJECT: ESTABLISHING BOND RESERVES IN THE TREATMENT PLANT OPERATIONS AND MAINTENANCE FUND Summary: This ordinance addresses two issues relating to the City's outstanding Water/Wastewater Bonds. First; it designates an account that will satisfy a requirement for a reserve fund as set by the bond ordinances for the 1998 and 2003 bonds. Second, in the near future the bond market may be favorable for refunding (refinancing) the bonds. By setting these reserves, this ordinance will facilitate that refunding. Recommendation: (1) authorize the Finance Director to proceed with refunding the City's outstanding Water/Wastewater bonds when market conditions become favorable, and (2) conduct the first reading of the ordinance amending Chapter 3.42 of the Port Angeles Municipal Code to designate a portion of the Treatment Plant Operations and Maintenance Fund as reserves for the outstanding bonds. Background / Analysis: The City issued Water /Wastewater bonds in 1998 and in 2003. Those bonds are outstanding obligations of the City. This action addressed two issues relating to those bonds. First, when municipal bonds are issued, it is almost always true that the bond specifies a reserve requirement. The City's outstanding Water /Wastewater bonds do contain a reserve requirement. That requirement can be satisfied either by insurance or by designating a cash account to meet the requirement. When the City first issued the bonds, the City obtained insurance to satisfy the reserve requirement. Financial Guaranty Insurance Co. (FGIC) and MBIA Insurance Corp. provided insurance for the 1998 and 2003 bonds respectively. For bond insurance to be considered "qualified", it must be issued by a company with the highest rating category as defined by Moody's or a similar rating agency. Unfortunately, the deterioration in the credit market has weakened the financial strength of bond insurers, leaving a number of them unable to meet adequacy standards to maintain a qualified rating status. The ratings for both MBIA and FGIC no longer meet qualified standards for the purpose of securing the 1998 or the 2003 revenue bonds. No other "qualified" insurance is available. When this happens, under the terms of the ordinance, the City must satisfy the reserve requirement by designating and fully funding a cash account for that purpose. The ordinance amending Chapter 3.42 will accomplish that. This requirement can be met by restricting cash reserves totaling the maximum annual debt service for both bonds. The maximum annual debt service for the 1998 refunding bond is $728,468 and for the 2003 revenue bond it is $288,751, for a total cash reserve of $339,156 for the Water Fund, and $678,063 for the Wastewater Fund. Thus, the City must create a restricted cash reserve in the amount of about $1,100,000. The restricted cash reserve would be required for nineteen years, which is the term of the bonds. This ordinance creates the required reserve by restricting a portion of the Treatment Plant Operations and Maintenance Fund to protect the Water and Wastewater fund reserves. The balance of the Treatment Plant Operations and Maintenance Fund remains available as unrestricted cash flow and is adequate to provide for operations and maintenance. The second issue is the possible refunding of these bonds. The interest rates on municipal bonds have been variable, but they seem to be trending downward. Thus, there may be an opportunity to reduce debt service expenses, and save money for the City, by refunding the 1998 Water/Wastewater revenue bonds. However, the bonds cannot be refunded until the reserve requirement is satisfied. This item has gone before the Utility Advisory Committee, which recommended approval. Therefore, Staff requests (1) Council authorize the Finance Director to proceed with refunding of the bonds when market conditions are favorable and (2) conduct the first reading of the ordinance amending Chapter 3.42 of the Port Angeles Municipal Code to designate a portion of the Treatment Plant Operations and Maintenance Fund as reserves for the outstanding bonds or the refunded bonds. ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 3.42 of the Port Angeles Municipal Code relating to the Treatment Plant Operations and Maintenance Fund. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1. Ordinance 3230., as amended, and Chapter 3.42 of the Port Angeles Municipal Code are hereby amended, to read as follows: Sections: 3.42.010 Fund Created. 3.42.015 Fund Subject to Conditions. 3.42.020 Expenditures. 3.42.030 .Restricted Cash Reserve. 3.42.040 Administration. 3.42.010 -Fund Created. There is hereby established in the City Treasury a fund for the fiscal administration and accounting of revenue appropriated from the Department of the Interior for upkeep, operation, maintenance, and repairs of the City of Port Angeles municipal water treatment plant PAWTP) and Ranney Well improvements. Interest earnings on the fund shall be administered consistent-with the City's current financial investment policy. Said fund shall be entitled "Treatment Plant Operating and Maintenance Fund." 3.42.015 -Fund Subiect to Conditions. The City has received funds from the National Park Foundation and the National Park Service (NPS). The City recognizes and accepts the following conditions placed on money paid into this Fund by those entities: Restrictions on use of funds: A. Prior to substantial completion of the ~PAWTPj, ,funds in the "Treatment Plant Operating and Maintenance Fund" shall be used only for required costs of operating and preparing to operate the PAWTP and Rannev Well improvements. B. All restrictions imposed by this section_ on use of the OM&R funds will cease when the PAWTP .construction is substantially complete. 3.42.020 -Expenditures. The "Treatment Plant Operating and Maintenance Fund" shall be used and expended only ~ for the payment of necessary or proper expenditures or obligations incurred in or incident to the repair, upkeep, maintenance or operation of the -1- PAWTP and Ranney Well sgstems improvements, arrd ~ usual expenses related to the administration of the fund, and ' ~3~ as authorized in section 3.43.030 below .Disbursements shall be made out of said fund upon the request of the Director of Public Works and Utilities to defray such costs and expenses. 3.42.030 - .Restricted Cash Reserve. ~e-si~~ > > .The City's Director of Finance is authorized to restrict so much of the "Treatment Plant Operating and Maintenance Fund" as maybe necessary to satisfy the reserve required by the terms of the refunded Water/Wastewater revenue bonds issued in 1998 and 2003. Any such restriction shall be stated in writing and filed with the City Clerk, and comply with Municipal Securities Continuing Disclosure. 3.42.040 -Administration. The Finance Director is charged with the administration of said fund. Section 2 -Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section subsection numbers and any references thereto. Section 3 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 -Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of July, 2009. MAYOR -2- TTEST: J. Upton, City Clerk PUBLISHED: July , 2009 By Summary APPROVED AS TO FORM: William E. Bloor, City Attorney ''~, G:U.egal_Backup\ORDINANCES&RESOLUTIONS\ORDINANCES.2009\9-Treaunent Plant O&M Fund.050413.wpd -3- • • DATE: July 21, 2009 TO: CITY COUNCIL NGELES Fltolvl: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Charles R. Willson Park Usage Summary: Charles R. Willson Park is City owned property located at 511 West 7th Street. The 140 x 240-foot park is currently equipped with one slide, one set of swings, one basketball goal, one backstop, and two picnic tables. The park is under utilized. By re-using or re-distributing equipment currently available, and by obtaining donated equipment, time, and funds from private citizens, the park can be transformed into an off-leash dog park. Recommendation: Direct staff to develop a plan to create an off-leash dog park at Charles R. Willson Park. Background/Analysis: In early 2009, staff began the Park Sponsorship program. This program was enacted in part to offset budget reductions for park maintenance, and in part to foster a better feeling of community ownership of parks located throughout the city. To date, the Park Sponsorship Program has been very successful, with eight separate parks now being maintained by the community. However, there are still several parks that have yet to be sponsored. One such park is Charles R. Willson Park. Since 2003, City Council has received several presentations and petitions from citizen groups promoting the establishment of an off-leash dog park. In 2007, Council approved the concept of an off-leash dog park.to be located in Lincoln Park. Private funding needed for facility construction became unavailable due to the economic climate that ensued. However, community support for the project has not wavered. Charles R. Willson Park can become a well used park by not only the neighborhood residents, but all of the Port Angeles community, by changing the designated use, working with community leaders, and re-using or re-distributing current city equipment. During its regularly scheduled meeting on June 18, 2009, the Parks, Recreation and Beautification Commission unanimously approved. of the concept for an off-leash dog park to be located at Willson Park. During the first week of July 2009, staff canvassed the neighborhood residents as to their feelings on park usage and invited them to a meeting for further group discussion of their N:\CCOUNCILIFINAL\Charles R. Willson Park Usage.doc H-1 July 21, 2009 City Council Re: Charles R. Willson Park Usage Page 2 ideas and possible concerns. On July 8, 2009, a neighborhood meeting was held at the park with • 20 people in attendance. Since that meeting, press coverage has helped renew interest in the dog- park idea and community response has been tremendous. To date, over $3,000 has been pledged to help fund construction and maintenance costs for an off- leash dog park at Willson Park. Several residents have volunteered to act as maintenance workers and more have volunteered to serve on committees or boards. It is recommended that Council direct staff to develop a plan to create an off-leash dog park at Charles R. Willson Park. .7 H-2 • • DATE: July 21, 2009 TO: CITY COUNCIL ,,-~ ~i~i J ._.. t .._.~ _. , J FROM: SUE ROBERDS, PLANNING MANAGER COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: REZONE PROPOSAL - HANKINS REZ 09-O1- 8Tg AND B STREETS Summary: Consideration of the rezone of property from RS-7 Residential Single Family to CO Commercial Office. Recommendation: Following the public hearing, Council should conduct a first reading of the attached ordinance concurring with the recommendation of the Planning Commission to rezone property from RS 7 to CO citingl5 findings and 4 conclusions identified as Exhibit A to the attached ordinance. Baek~round /Analysis: On July 8, 2009, the Planning Commission conducted a public hearing in consideration of an application to rezone approximately 14,000 square feet of area from RS-7 Residential Single Family to Commercial. During review of the application, staff worked with the property owner to determine which commercial designation would be most appropriate for the- location given its proximity to the Tumwater Creek ravine and other residences in the area that are not candidates for commercial zoning per the Comprehensive Plan Land Use Map. It was determined that the Commercial Office (CO) zone would allow completion of the commercial node defined as being desired for the area by the City's Comprehensive Plan Land Use Map while limiting commercial impact to the Creek ravine area and to those sites zoned residential surrounding the rezone area. Staff discussed the rezone. of lots north of the subject site (north of 8th Street) that are also identified on the Comprehensive Plan Land Use Map as having a potential for rezone to Commercial with the pxoperty owner to determine if they should be included in a rezone action ~ to complete the desired commercial node in the subject location. The property owner agxeed that inclusion of her property (located directly north on 8th Street at the northeast corner of 8th and B} in the rezone .action is logical at this time. Interestingly, during the public comment period for this potential action, another long time neighboring property owner phoned to express surprise that the City was considering a rezone to commercial for the area because it was thought the .area was already zoned commercial. Staff learned that indeed, the subject area between "B" Street and "C" • Street was once zoned commercial and had been a grocery store that was later downzoned. I -1 Staff's report on this matter is attached for your review and information. A public hearing has been scheduled for Council's July 21, 2009, regular meeting. The attached ordinance includes • both the applicant's property and that recommended for inclusion in the process through the Planning Commission's public hearing process. Staff will be available for questions. Attachments: Ordinance, findings, and conclusions Map Staff report Excerpt of Planning Commission Minutes • • ~ -2 • ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, rezoning Lots 11 and I2 ofBlock 239, and Lots 9 and 10 of Bloclc 260, Townsite of Port Angeles, from Residential Single Family (RS-7) to Commercial Office (CO). WHEREAS, the Cityreceived an application to rezone Lots 11 and 12 ofBlock 239, and Lots 9 and 10 of Block 260, Townsite of Port Angeles, from Residential Single Family (RS-7) to Commercial Office (CO); and WHEREAS, a public hearing was conducted by the Planning Commission on July.8, 2009 and the Planning Commission recommended rezoning Lots 11 and 12 ofBlock 239, and Lots 9 and 10 of Bloclc 260, Townsite of Port Angeles, from Residential Single Family (RS-7) • to Commercial Office (CO); and WHEREAS, the proposed rezone is consistent with the City's Comprehensive Plan; and WHEREAS, the requirements of the State Environmental Policy Act (Chapter 43.21 C RCW) have been met; and WHEREAS, the City Council, after conducting a public hearing and considering the Planning Commission's recommendation, finds that there have been changes in circumstances since the current zoning of the property was adopted, that the proposed rezone is in the best interest of the City and its citizens, and that the rezone is consistent with the Comprehensive Plan; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: • _1_ I -3 • Section 1. The Findings and Conclusions marked Exhibit A, attached hereto, are hereby adopted and entered. Section 2. The Official Zoning Map, Ordinance 2801, as amended, is hereby amended to change the zoning of Lots 11 and 12 of Block 239, and Lots 9 and 10 of Block 260, TPA, from Residential Single Family (RS-7) to Commercial Office (CO). Section 3. The City Clerk is hereby directed to attach a copy of this Ordinance to the Official Zoning Map and to file certified copies with the Clallam County Auditor and Clallam County Assessor. Section 4 -Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This Ordinance.shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of. said • Council held on the day of July, 2009. MAYOR ATTEST: Becky J. Upton, City Cleric APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: July , 2009 By Summary O:\i.cgal_BeckuplORDINANCES&RHSOLUT10N5\ORDINAN CHS.2009121- HenkiasRexoae.070709.wpd _y_ • I -4 Exhibit A • FINDINGS, AND CONCLUSIONS IN SUPPORT OF REZONE PROPOSAL - REZ 09-O1 HANKINS Findings: 1. An application to rezone 2 lots from Residential Single Family RS-7 to Commercial was received by applicant Sean Hankins on January 20, 2009. 2. The City's Comprehensive Plan Land Use Map is the guiding document in determining the consistency of the City's zoning and establishing an expected framework for land use decisions within the City. 3. The City's 2009 review of its Comprehensive Plan and Land Use Map culminated on June 16, 2009. Amendments to the Land Use Map included redesignation of the subject area from Low Density Residential to Commercial. 4. Properties in the subject area that could potentially be zoned as commercial given their designation on the City's Comprehensive Plan Land Use Map include Lots 11 and 12, Block 239, and Lots 9 and 10, Bloclc 260. These properties are currently zoned RS-7 Residential Single Family and are developed with single family residences and ancillary structures. Lots 11 and 12, Block 239, and Lots 9 and 10, Bloclc 260, are currently vacant and are located along the 8~' Street corridor. • 5. During analysis of the rezone proposal, staff spoke with all adjacent and neighboring property owners whose properties are designated Commercial on the City's Comprehensive Plan Land Use Map regarding the rezone proposal. By phone, property owner Dorothy Mangano (Lots 11 and 12, Block 239) agreed that a commercial designation is logical given the Comprehensive Plan Land Use Map designation and historic zoning in the area. A grocery story was previously operated between "B" and "C" Streets north of 8t~' Street in the area. Mrs. Mangano agreed to include her property in the rezone on July 6, -2009. 7. An inventory of vacant land within the City done in 2008 identified 2.89 available Commercial Office zoned property and 87 acres of Residential Single Family (RS-7) zoned property. The Commercial Office zone is " ... intended for those business, office, administrative or professional- uses which do not involve the retail sale of goods, but rather provides a service to clients, and do not create high traffic volumes, have extended hours of operation, or are detrimental to adjacent residential areas ". 9. A rezone proposal must pass the following tests to avoid being considered a spot zone: 1) the parcel of land has not been singled out for special and privileged treatment; 2) the action is considered to be in the public interest and not only for the benefit of the land ov~nler; and 3}the action is in accordance with the .Comprehensive Plan. • 10. The Comprehensive Plan and Land Use Map were reviewed in its entirety with respect to the proposal. The following elements, goals, and policies were found to be most relevant -5 Findings and Conclusions - REZ 09-02 Page 2 to the proposal: Land Use Element Goal A, Policy A.l & 2, and Objective A.1: • Commercial Goal D and Policy D.1; Policy E.1, 2, 3 & 5; Transportation Element Policy B.14 and Objective B.1. The Land Use Map designation is Commercial. 11. The SEPA Responsible Official issued a Determination ofNon-Significance on July 2, 2009. This satisfies the City's State Environmental Policy Act review. 12. Notice of the rezone application was placed in the Peninsula Daily News on May 12, 2009. Mailing labels were provided by the applicant, and surrounding property owners were notified by mail on May 10, 2009. Written comment was taken on the proposal until June 22, 2009. One letter was received during the written comment period from Mr. Higdon. Mr. Larry Higdon's concern, as expressed to staff, is regarding development that would cause additional traffic issues. This is an issue to be addressed when, and if, there is a development proposal for the property. 13. The City's Public Worlcs and Utilities Department commented that available utilities to the area uiclude: City power, sewer, and water. The Fire Department had no objection to the rezone proposal. All emergency services are available to the area. 14. Future development proposals will require specific project review including issues such as access, noise, lighting, and landscaping. The City's Public Worlcs and Utilities Department commented that any commercial use of the site will require off-street parking to address all parking needs. • 15. The Planning. Commission considered the matter at a public hearing conducted on July 8, 2009,. and recommended approval of the rezone as proposed by staff to include Lots 11 and 12, Block 239, and Lots 9 and 10, Block 260, TPA. Conclusions. 1. The proposal is in .accordance with the City of Port Angeles Comprehensive Plan and Land Use Map. 2: To avoid any potential claim of spot zoning, a rezone should be comprised of-Lots 11 and I2, Bloclc 239, and Lots 9 and 10, Block 260, TPA. The action rezones all of the lots within the immediate area along the 8"' Street corridor that are vacant and that are eligible for rezone per the Comprehensive Plan Land Use Map in accordance with the Map's Commercial designation for the area. The action cannot then be considered a spot zone. 3. As approved the rezone is compatible with surrounding zoning and land uses and will encourage development of the area as is expected by the City's Comprehensive Plan as implemented by the City's zoning regulations. The rezone is therefore in the public interest. I -6 Findings and Conclusions - REZ o9-02 Page 3 • 4. It is in the best interests of the City to designate additional property as Commercial Office. Adopted by the Port Angeles City Council at its meeting of August 4, 2009. Gary Braun, Mayor Becky J. Upton, City Clerlc • T:~FORMSIF&CHankins.doc • ~ -7 j __ • ~- WAS H I N G T O N, U. S. A. ~ ~-- DATE: July 8, 2009 TO: Planning Commission FROM: Scott K. Johns, Associate Planner RE: Rezone Application - REZ 09-02 APPLICANT/OWNER: Dr. Sean Hankins LOCATION: 834 W. Eighth Street REQUEST: A rezone of property fiom RS-7 Residential Single Family to Commercial Office (CO). PROPOSAL • The applicant is requesting a rezone from Residential, Single Family (RS-7) to Commercial Office (CO). T11e applicant's property is legally described as Lots 9 and 10, Bloclc 250, TPA. RECOMMENDATION The Department of Community and Economic Development recommends that the Planning Commission forward a recommendation of approval to the City Council of rezone application REZ 09-02 citing the 14 Bndings and 4 conclusions included in Attachment A. A map of the proposed rezone is also attached. STAFF ANALYSIS The applicant's. property is located ar 834' West 8th Street. The general location is the east side of the intersection of West 8th Street and "B" Streets. The applicant's property contains two lots, each 50 feet by 140 feet in size, that are currently occupied by a single family dwelling with existing driveway approaches off of 8/9 alley. The lots contain typical residential landscaping. consisting of a few trees and shrubs surrounded by lawn and detached garage. Eighth Street is classified as a minor arterial fiom "C" Street to Race Street. • I -8 ~ __- Department of Community Development Staff Report July 8, 2009 REZ 09-02 -Hankins Page 2 • The application is for a rezone only and is not approval for any specific, subsequent development. Subsequent development of the property would require compliance with various chapters of the Port Angeles Municipal Code, as it applies. Adjacent zoning designations are Community Shopping District (CSD) [northwest across gtn Street), RS-7 [south, east and north across 8th StreetJ, and PBP [west and south across "B" Street]. Adjacent uses include a commercial node at the intersection of 8tl' and "C" Streets extending east along 8~' Street to the northwest corner of 8~' and "B", the Lincoln Center and Lincoln School site to the west, and single family residential uses on the south, east and north. If approved, the rezone proposal would extend the commmercial designation east along the south side of 8th Street. The Comprehensive Plan land use designation of the subject area was recently amended from Low Density Residential to Commercial. According to the Comprehensive Plan, this area is targeted to be commercial zoning within the 20-year planning period. Pertinent Comprehensive Plan policies are listed in Attachment B to this staff report. Goal E, Policy No. 5 of the Land Use Element indicates that "Comme~^cial development outside the Highway 101 core°ido~ should not be in a strip patteNn ". Currently, mach of the 8~' Street corridor east of Tumwater Creek ravine is strip-like in its configuration, the area west of Tuumwater Creek ravine is primarily residential (zoned RS-7) with the exception of the single block between "B" Street and "C" Street, and the easternmost 150 feet west of "C" Street. As • the proposed rezone would extend commercial zoning east along Stn Street, the proposed rezone acts to encircle the public uses at the Lincoln Center and create a mixed use node in that area. The Comprehensive Plan was specifically amended to limit commercial expansion in the area to no more than a few Tots surrounding the Lincoln Center and to restrict commercial growth outside of that narrow ring. Maintaining a residential buffer between the Tumwater Creels ravine and the commercial uses to the west was also a primary concern of the Planning Commission. It is further intended to limit the rezone to Commercial Office, keeping the lowest intensity commercial rises adjacent to the primarily single family area. The CO zone is intended to be a transition zone between single family areas and more intense commercial or public uses. Residential uses that meet the area and dimensional requirements of the RS-7 zone are permitted in the CO zone, and higher density residential uses other than single family residences meeting the area and dimensional .requirements of the RHD zone are permitted by conditional rise in the CO zone. The proposed rezone therefore, expands potential residential uses as well as commercial uses. The adopted Comprehensive Plan goals and policies encourage a variety of residential opporttuuties and densities within a community of viable districts and neighborhoods, creatuig the desired urban design of the City where housing is available and affordable. Both medium and high density housing should be located where a higher density concentration of residents is compatible with the surrounding area. This should inchide areas of the community t11at are'a` most suitable for such uses, based on existing services and public facilities, including transportation. In addition, the Comprehensive Alan notes that meditun and high densities could be a transitional use between different land uses. This is often fotuld between single . family and commercial or industrial land uses. In this case, the potential for expansion of uses near the existing public use/commercial node provides opportunity for both higher density uses as well as lower intensity commercial uses. Commercial uses allowed in the CO zone I -9 Department of Community Development Staff Report July 8, 2009 REZ 09-02 -Hankins Page 3 generally have .less traffic generation than retail or restaurant uses allowed in other commercially zoned areas, and therefore, will have lower impacts than the nearby CSD zone. • As required by the Zoning Code, certain criteria are required to be met for the approval of rezones. These include consistency with the Comprehensive Plan, consistency with the Zoning Code, including maintaining the validity, integrity and purpose and intent of the zones, as well as avoiding spot zones. ' This proposed rezone is consistent with the comprehensive plan. To deem a zoning action as a spot zone requires meeting the following three tests: 1) a small parcel of land is singled out for special and privileged treatment; 2) the singling out is not in the public interest but only for the benefit of the land owner; and 3}the action is not in accordance with the comprehensive plan. Since the property is adjacent to a commercial zone -- albeit a Community Shopping District, not Commercial Office zone -- ,the proposal is not considered to be a spot zone. In addition, circumstances have changed since the time the present zoning was approved years ago. As mentioned above, the comprehensive plan designation of the property has changed. Also, the Lincoln Center was opened in 2003, bringing new public and educational uses to the site of the previously vacant Lincoln School site. That new land use brought significant changes to the land use for the subject area and vicinity. COMMENTS The Fire Department has no objection to the rezone request. Public Works and Utilities Department commented that any commercial use will require off- street parking to address all panting needs. The written public conunent period for this application concluded June 22, 2009. One letter was received indicating concern with the proposal due to traffic impacts that may result in the event of fiuther commercial activity in the area. The letter is included with this staff report. There are no enviromnentally sensitive areas located on or adjacent to the subject property. ENVIRONMENTAL REVIEW The City's State Environmental Policy Act Responsible Official issued a Determination of NonSignificailce for the proposal per WAC 197-11-355 on July 2, 2009. STAFF RECOMMENDATION • This rezone application is a legislative action. An "open record" public hearing will be held before both the Planning Commmission and the City Council. According to R.C.W. 36.70B, Local Project Review ("The Regulatory Reform Act"), the Planning Commission shall hold a public hearing and make a recommendation to the City Council. The recommendation is to be based solely on the information contained in the official file, which includes any public . testimony that is received. I -10 Department of Community Development Staff Report REZ 09-02 -Hankins July 8, 2009 Page 4 The proposal is within the Comprehensive Plan Land Use Map designation of • Commercial and is consistent with Comprehensive Plan policies, staff recommends that the Planning Commission forward a recommendation of approval of the rezone of Lots 9 and 10, Bloclc 260 including Lots 11 and 12, Block 239, from RS-7 Residential Single Family to CO Commercial Office to the City Council. Attachments A - Findings and Conclusions B - Comprehensive Plan and Zoning excerpts in support of the proposal C, Letter from Mr. Higdon • • T:1REZ\2009\09-02 HankinsC09-02 Hankins Staff Report Revised for Council 070909.doc I -11 Department of Community Development Staff Report July 8, 2009 REZ 09-02 -Hankins Page 5 ATTACHMENT A Findin>?s ~ • 1. An application to rezone 21ots from Residential Single Family RS-7 to Commercial was received by applicant Sean Hanltins on January 20, 2009. 2. The City's Comprehensive Plan Land Use Map is the guiding document in determining the consistency of the City's zoning and establishing an expected framework for land use decisions within the City. 3. The City's 2009 review of its Comprehensive Plan and Land Use Map culminated on June 16, 2049. Amendments to the Land Use Map included redesignation of the subject area from Low Density Residential to Commercial. 4. Properties in the subject area that could potentially be zoned as commercial given their designation on the City's Comprehensive Plan Land Use Map include Lots 11 and 12, Block 239, and Lots 9 and 10, Block 260. These properties are cuurrently zoned RS-7 Residential Single Family and are developed with single family residences and ancillary structures. Lots 11 and 12, Block 239, and Lots 9 and 10, Bloclc 260, are currently vacant and are located along the 8~' Street con-idor. 5. During analysis. of the rezone proposal, staff spoke with all adjacent and neighboring property owners whose properties are designated Commercial on the City's Comprehensive Plan Land Use Map regarding the rezone proposal. By phone, property . owner Dorothy Mangano (Lots 11 and 12, Bloclc 239) agreed that a commercial designation is logical given the Comprehensive Plan Land Use Map designation and historic zoning in the area. A grocery story was previously operated between "B" and "C" Streets north of 8th Street in the area. Mrs. Mangano agreed to include her property in the rezone on July 6, 2009. 7. An inventory of vacant land within the City done in 2008 identified 2.89 available Commercial Office zoned property and 87 acres of Residential Single Family (RS-7) zoned property. The Corrunercial Office zone is " ... intended for those business, off ce, administrative or professional uses which do not involve the retail sale of goods, but rather provides a service to clients, and do not c~°eate high traf zc volumes, have extended hours of operation, or are det~°inzental to adjacent residential areas". 9. A rezone proposal must pass the following tests to avoid being considered a spot zone: 1) the parcel of land has not been singled out for special and privileged treatment; 2) the action is considered to be in the public interest and not only for the benefit of the land owner; aild 3} the action is in accordance with the Comprehensive Plan. 10. The Comprehensive Plait and Land Use Map were reviewed in its entirety with respect to the proposal. The following elements, goals, and policies were found to be most relevant to the proposal: Land Use Element Goal A, Policy A.l & 2, and Objective A.1: Commercial Goal D and Policy D.1; Policy E.1, 2, 3 & 5; Transportation Element Policy B.14 and Objective B.1. The Land Use Map designation-is Commercial. I -12 Department of Community Development Staff Report Iuly 8, 2009 REZ 09-02 -Hankins Page 6 • 11. The SEPA Responsible Official issued a Determination ofNon-Significance on July 2, 20.09. This satisfies the City's State Environmental Policy Act review. 12. Notice of the rezone application was placed in the Peninsz~la Daily News on May 12, 2009. Mailing labels were provided by the applicant, and surrounding property owners were notified by mail on May 10, 2009. Written comment was taken on the proposal until June 22, 2009. One letter was received during the written comment period fiom Mr. Higdon. Mr. Larry Higdon's concern, as expressed to staff, is regarding development that would cause additional traffic. issues. This is an issue to be addressed when, and if, there is a development proposal for the property. 13. The City's Public Worlcs and Utilities Department commented that available utilities to the area include: City power, sewer, and water. The Fire Department had no objection to the rezone proposal. All emergency services are available to the area. 14. Future development proposals will require specifc project review including issues such as access, noise, lighting, and landscaping. The City's Public Worlcs and Utilities Department commented that any commercial use of the site will require off-street parking to address all parlting needs. 15. The Planning Commission considered the matter at a public hearing conducted on July 8, 2009, and recommended approval of the rezone as proposed by staff to include Lots 11 and 12, Block 239, and Lots 9 and 10, Bloclc 260, TPA. • Conclusions The proposal is in accordance with the City of Port P,ngeles Comprehensive Pian and Land Use Map. 2. To avoid any potential claim of spot zoning, a rezone should be comprised of Lots 11 and 12, Bloclc 239, and Lots 9 and 10, Block 260, TPA. The action rezones all of the lots within the immediate area along the 8tl' Street corridor that are vacant and that are eligible for rezone per the Comprehensive Plan Land Use Map in accordance with the Map's Commercial designation for the area. The action cannot then be considered a spot zone. 3. As approved the rezone is compatible with surrounding zoning gild land uses and will encourage development of the area as is expected by the City's Comprehensive Plan as implemented by the City's zoning regulations. The rezone is therefore in the public interest. 4. It is in the best interests of the City to designate additional property as Coixunercial Office. • I -13 Department of Community Development Staff Report July 8, 2009 REZ 09-02 -Hankins Page 7 ATTACHMENT B COMPREHENSIVE PLAN AND ZONING • COMPREHENSIVE PLAN Land Use Element Policies Ge-aeral Comme~ats -Commercial -The Land Use Map contains one commercial category, thus providing maximum flexibility to the City's Zoning Ordinance in regulating the types of commercial uses and their permitted locations. Goal A, Policy No. 1- "The Comprehensive Plan Land use nzap should be zrsed as a conceptual guide for determining current and long range zoning and other land use decisions. The map's land icse designations are intended to show areas where general land use types are allowed. The area between land zcse designations should be considered an imprecise margin in order to provide.flexibility in determining the boundary of such areas. YVhen determining appropr^iate zoning designations for an area near a margin, the goals, policies and objectives of the Land Use Element should take precedence. " Goal A, Policy No. 2. - "All Zand use decisions and approvals made by the City Council andlor any of its appointed Commissions, Boards or Committees should be consistent with the Comprehensive Plan and its land use map. " Goal A, Objective 1Vo. 1. - "The City will review and revise as necessary the existing Zoning Ordinance, Zoning Map, and other development regulations to ensure consistency with the Comps°ehensive Plan. " Goal D, Policy No. I - "The City should encourage new and existing commercial developments and businesses which are consistent with the goals and policies of this Comprehensive Plan. " Goal E, Policy No. I -Urban services should be available for all commercial areas as J°equired by the Capital Facilities Element concurrency policy. Goal E, Policy No. 2 - "New commercial development should follow a cluster configuration rather than a strip pattern. " Goal E, Policy~No. 3 - "Commercial development should buffer its impacts on adjacent residential uses. Where conznzercial development is adjacent to residential uses, the commercial development should incorporate elements in the sate design to soften the impacts on the residential uses". Goal E, Policy No. S - "Comnae~°cial development outside the Highway 101 corridor should not be in a strip pattern ". Transportation Element Policies Goal B, Policy No. I4 - "Off-street parking should be sufficient and accessible within business and residential a~°eas to ensure that the t~°aff c flow of the street is not impaired." Goal B, Objective No. X - "Secondary and primary a~°terials will be designed with an approp~°iate balance for moving through traffic and providing local access to uses that fi°ont on these arterials. In commercially zoned areas, policies fo~° consolidating access and providing for joint access and maintenance of driveways would be considered. " ZONING CODE. The purpose of the Zoning Code is to implement the goals, policies and objectives of the Comprehensive Plan by dividing the City into zones restricting and regulating the location, construction, alteration of the use of structures and land, and to promote the orderly and • appropriate development of such areas. -14 Department of Community Development Staff Report REZ 09-02 -Hankins July 8, 2009 Page 8 Commercial Office (PAMC 17.20. This commercial zone is intended for those business, • office, administrative or professional uses which do not involve the retail sale of goods, but rather provides a service to clients, and do not create high traffic voltunes, have extended hours of operation, or are detrimental to adjacent residential areas. Examples of permitted and conditional uses allowed in the CO zone include banks, barber/beauty shops, professional offices, rriedical office, art gallery, motels and multi-family. Design standards include the requirement to have nonresidential structures compatible with the residential neighborhood and landscaping with 3-6 foot mature shrubs that are complimentary to residential landscaping. Single family residential is a permitted use within the CO zone. Any amendment to Title 17, Zoning Code, shall be consistent with Section 17.96.100 of the Zoning Code, which reads as follows: 17.96.100 Amendments. A. In determining if an amendment to these regulations is needed, the City Council shall give due consideration to the proper relationship of such amendment to the. Comprehensive Plan and the entire Zoning Regulations; it being the intent to retain the integrity and validity of the zones herein described and to avoid any isolated spot zoning changes in the Zoning Map. B. Any amendments adopted by the Council may be modified from the form in wluch theywere advertised within the limits necessary to relate properly such amendment or amendments to the Zoning Regl~lations. Final action on such modifications shall be subj ect to review and report of the Planning Commission prior to final passage by the City Council. C. No application for a change of zoning of any lot, parcel or portion thereof shall be considered by the Council within one year of the final action of the Council upon a prior . application covering any of the same described land. This provision, howevex, shall not impair the right of the Council to propose by their own action any amendment or change in the boundaries of any of the zones in these regulations. • I -15 Planning Conin:ission Minutes July 82, 2009 Page 2 ~ • PUBLIC HEARINGS: REZONE REQUEST - REZ 09-O1-HANHINS -Lots 11 and 12, Block 260, TPA, southeast earner of 8th and B Streets: Request for rezone from RS-7 Residential Single Family to CO Commercial Office. Associate Planner Scott Jolzns reviewed the Department Report recommending approval of the rezone proposal, and identified the site location, Comprehensive Plan designation, and current zoning through the use of a Power Point presentation. Staff discussed the inclusion of Lots 10 and 11, Block 239 in the rezone proposal and emphasized that several contacts with the property owner had been made. It was pointed out that the property owner was in agreement that their property should be included in the rezone and that they had no objections to inclusion. Commissioner Powers asked why the Commercial Office zone was being recommended rather than the nearby Community Shopping District zone. Planner Johns indicated that staff had determined that the CO zone was most appropriate. due to its intent to be a low intensity use zone and a transition between low density residential and more intense commercial uses. Director West added that the existing uses would remain as conforming uses in the CO zone but would become non-conforming uses in any other commercial zone. Commissioner Boyle questioned whether the proposed zoning would encourage extension of the zone to the east, creating a strip character of commercial zoning along 8th Street.. Planner Johns discussed the process that would be required to result in further extension of the commercial • zoning to the east, including further amendments to the Comprehensive Plan, and specific application for such zoning changes: Chair Reiss reviewed the quasi judicial public hearing guidelines and qualifying statements. Following review of the questions, all Commissioners responded for the record that they had no appearance of fairness or conflict of interest issues with regard to the pending application. Chair Reiss opened the public hearing. Chair Reiss indicated that those who testify must sign the "Sign In" log and affirm that their testimony will be truthful to the best of their knowledge. Shawn Hankins, 1371 Tlaree Crabs, Sequim, stated that he had begun the rezone process several months prior and has had several conversations with staff over that period of time. He further stated that he was aware of the propose CO zoning and understood the rationale of using the CO as a buffer between commercial and residential uses. There being no further comment, Chair Reiss closed the public hearing. Commissioner Matthews continued the discussion of spot zoning and strip commercial. He questioned what could be done to avoid a strip commercial configuration along that vicinity of the 8th Street corridor. Planner Johns pointed out that recent Comprehensive Plan Land Use Map amendments to the commercial designated area along 8th Street specifically limited the eastern extension of commercial uses. It was also pointed out that the use of the CO zone acted as a step down in intensity of use, essentially marking an edge to commercial development to the east. As to the spot zoning issue, Planner Johns indicated that the reason that staff had included the two lots (Lots 11 & 12, Bllc 230) on the northeast corner of 8th and "B" Street was to avoid the • appearance of a spot zone. I -16 Planning Co»ttnission Minutes Jtrly 82, 2009 • Page 3 Following the discussion, Commissioner Mathews moved to approve rezone REZ 09-OZ with the following findings, and conclusions: , Findin s 1. An application to rezone 2 lots from Residential Single Family RS-7 to Commercial was received by applicant Sean Hankins on January 20, 2009. 2. The City's Comprehensive Plan Land Use Map is the guiding document in determining the consistency of the City's zoning and establishing an expected framework for land use decisions within the City. 3. The City's 2009 review of its Comprehensive Plan and Land Use Map culminated on June 16, 2009. Amendments to the Land Use Map included redesignation of the subject area from Low Density Residential to Commercial. 4. Properties in the subject area that could potentially be zoned as commercial given their designation on the City's Comprehensive Plan Land Use Map include Lots 11 and 12, Block 239, and Lots 9 and 10, Block 260. These properties are currently zoned RS-7 Residential Single Family and are developed with single family residences and ancillary structures. Lots 11 and 12, Block 239, and Lots 9 and 10, Block 260, are currently vacant and are located along the 8th Street corridor. 5. During analysis of the rezone proposal, staff spoke with all adjacent and neighboring property owners whose properties are designated Commercial on the City's Comprehensive Plan Land Use Map regarding the rezone proposal. By phone, property owner Dorothy Mangano (Lots 11 and 12, Block 239) agreed that a commercial designation is logical given the Comprehensive Plan Land Use Map designation and historic zoning in the area. A grocery story was previously operated between "B" and "C" Streets north of 8th Street in the area. Mrs. Mangano agreed to include her property in the rezone on July 6, 2009. 6. An inventory of vacant land within the City done in 2008 identified 2.89 available. Commercial Office zoned property and 87 acres of Residential Single Family (RS-7} zoned property. 7. The Commercial Office zone is " ... intended for those business, office, administrative or professional uses which do not involve the retail sale of goods, but rather provides a service to clients, and do not create high traffic volumes, have extended hours of operation, or are detrimental to adjacent residential areas". 8. A rezone proposal must pass the following tests to avoid being considered a spot zone: 1) the parcel of land has not been singled out for special and privileged treatment; 2) the action is considered to be in the public interest and not only far the benefit of the land owner; and 3) the action is in accordance with the Comprehensive Plan. ~ 9. The Comprehensive Plan and Land Use Map were reviewed in its entirety with respect to the proposal. The following elements, goals, and policies were found to be most relevant to the proposal: Land Use Element Goal A, Policy A.1 & 2, and Objective A.1: Commercial Goal D and Policy D.1; Policy E.1, 2, 3 & 5; Transportation Element Policy • B.14 and Objective B.l. The Land Use Map designation is Commercial. I -17 Planning Commission Minutes July 82, 2009 Page 4 r • 10. The SEPA Responsible Official issued a Determination ofNon-Significance on July 2, 2009. This satisfies the City's State Environmental Policy Act review. 11. Notice of the rezone application was placed in the Peninsula Daily News on May 12, 2009. Mailing labels were provided by the applicant, and surrounding property owners were notified by mail on May Y 0, 2009. Written comment was taken on the proposal until June 22, 2009. One letter was received during the written comment period from Mr. Higdon. Mr. Larry Higdon's concern, as expressed to staff, is regarding development that would cause additional traffic issues. This is an issue to be addressed when, and if, there is a development proposal for the property. 12. The City's Public Works and Utilities Department commented that available utilities to the area include: City power, sewer, and water. The Fire Department had no objection to the rezone proposal. All emergency services are available to the area. 13. Future development proposals will require specific project review including issues such as access, noise, lighting, and landscaping. The City's Public Works and Utilities Department commented that any commercial use of the site will require off-street parking to address ail parking needs. Conclusions 1. The proposal is in accordance with the City of Port Angeles Comprehensive Plan and Land Use Map. 2. To avoid any potential claim of spot zoning, a rezone should be comprised of Lots 11 and 12, Block 239, and Lots 9 and 10, Block 260, TPA. The action rezones all of the lots within the immediate area along the 8~' Street corridor that are vacant and that are eligible for rezone pex the Comprehensive Plan Land Use Map in accordance with the Map's Commercial designation for the area. The action cannot then be considered a spot zone. 3. As. approved the rezone is compatible with surrounding zoning and land uses and will encourage development of the area as is expected by the City's Comprehensive Plan as implemented by the City's zoning regulations. The rezone is therefore in the public interest. 4. It is in the best interests of the City to designate additional property as Commercial Office. Commissioner Caudill seconded the motion, which passed unanimously. • I -18 • ~~ 1 { 1 t--~ i ~ I i _ V' M N v U O I m N r ~ r ~' 4V N J ~ I r J lJy_ I ___,4. }aaa~S ..8.. • • ~. L'~ 4 {I: II r~ - ~ 9£ ai T 4 k 3Fl ~ a ~Ac yn ~t. t~ ~~ ItA _ ~ t r y ~'- ~'~ rKk ~" Ffs a, r gyB~~Y~ P4 4 ~~Ti4•"13~c~~.+ _,____ ~ ~ ' ~` NI L //~/~~ VJ dM~ W I ~~ if ^ V Y U O m O ~ ~ C d7 ._ . ~~ ~' = J ~_~ ~. r.,; . F ~y ~{~ x r ~«~:, 4 ~_ ,F~-+ .~ oJN O W N~~'L ~~U N U Q ~. ~ O ,a °' U ^ ^ a ^ ^ ^ ~ ~ rn a ~ d m Z O m m~_~~ m m E- d ~ _ ;- -, J N N ~ ~~ ~ ~.~ _~ ..311 lE ]r {~JiC .'~ "~ r~ .1. 3 >~~~\l ~ WASHINGTON, U.S.A. • f~ ~ f ~ '~~~:.~%~ 'I CITY COUNCIL MEMO DATE: July 21, 2009 TO: CITY COUNCIL FItoM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Eastern UGA Sewer Interceptor, Project 5-30, Change Order No. 3 and Acceptance of Work Summary: In 2007, Primo Construction Inc., was awarded a contract to construct the Eastern Urban Growth Area (EUGA) Sewer Interceptor. The project was substantially complete in July 2008. Two change orders were approved during construction. A third change order is required to adjust contract quantities, address all outstanding contractual issues, and allow for acceptance of the project as complete. Recommendations: (1) Approve Change Order No. 3 to the contract with Primo Construction Inc., for the EUGA Sewer Interceptor, Project OS-30 in the amount of $168,998.20 for a total contract amount of $5,232,000.00, including applicable tax, (2) Accept all work as complete, and (3) Authorize release of the retainage upon receipt of required clearances. Background/Analysis: In 2006, the City and Clallam County entered into an interlocal agreement for coordinating the construction, administration, and operation of the sewer system for the Port Angeles Eastern Urban Growth Area (EUGA). While the City owns and operates the system, the County has funded the project using various fund sources, the majority of which is from the Opportunity Fund. The project was advertised December 18, 2006 for the construction of over 17,000 feet of sanitary sewer main, two sewer pump stations, and over 6,300 feet of sewer force main piping. Primo Construction Inc., of Carlsborg was awarded a contract in the amount of $4,610,315.86, including an additional 2,000 feet of 8-inch sewer pipe to serve Myrtle Street. (All dollar amounts in this memo include tax.) Following award of the contract, the Contractor pointed out to the City some constructability issues as they relate to the plans and specifications in the Project Manual and the Washington State Department of Transportation franchise to operate within the Highway 101 right-of--way. Change Order No. 1 was issued in July 2007, in the amount of $39,003.99. It included credits for changes in materials and equipment, addition of new construction items required for areas of unacceptable trench materials (wet or collapsing trench soils), and several other minor issues. Change Order No. 2, issued in December 2007, addressed a number of work items, including construction in the Highway 101 right-of--way, and estimated costs to complete them, for a total increase to the contract of $413,681.95. • • N:\CCOUNCIL\FINAL\Change Order No3, EUGA Sewer Project 05-30.doc K - July 21, 2009 City Council Meeting Change Order No. 3 to EUGA Sewer Project, 05-30 Page 2 of 2 • The work entailed in Change Order No. 3 includes changes to the alignment of the sewer near Lees Creek, a negotiated adjustment to the contract to compensate the contractor for the additional resources and. time required to complete the work before and after a winter suspension, and adjustments to unit prices to account for the final quantities constructed. All work under this and the previous change orders has been reviewed with County staff, per the interlocal agreement, and it has been confirmed that sufficient funding for this Change Order No. 3 is available within the County's existing budget for the East UGA Sewer Interceptor of $6,000,000 (which included all design and construction management costs). The change order will be discussed with the County Commissioners during their work session on Monday, July 20, 2009 Summary of Contract & Change Orders Original Contract Change Final Cost Project Cost Amount Orders (3) Variance $4,610,315.86 $456,684.14 Base Amount $5,067,000 9.9% $110,000 Side Sewer Connections $110,00 $65,000 CSOImprovements $55,000 The base amount funding for the project was provided by the County. The side sewer connections funding was provided by citizens desiring hook ups during construction and the Combined Sewer Overflow (CSO) improvements were funded by the CSO reserves. • It is recommended that the City Council take three actions: (1) A rove Chan e Order No. 3 to the Pp g contract with Primo Construction Inc., for the EUGA Sewer Interceptor, Project OS-30 in the amount of $168,998.20 for a total contract amount of $5,232,000.00, including applicable tax, (2) Accept all work as complete, and (3) Authorize release of the retainage upon receipt of required clearances. • K-2 Date: July 21, 2009 To: CITY COUNCIL NGELES From: Glenn A. Cutler, Director of Public Works & Utilities Subject: U.S. Department of Energy Smart Grid Investment Grant Application Summary: The U.S. Department of Energy is currently soliciting applications for its Smart Grid Investment Grant that will provide grants of up to 50% of the cost of qualifying technologies. Recommendation: Authorize the City Manager to secure consulting services to assist in the preparation of the application in an amount not to exceed $18,000 and for the Public Works and Utilities Director to submit an application to the U.S. Department of Energy under the Smart Grid Investment Grant program. Background/Analysis: The U.S. Department of Energy (DOE) has announced a competitive Funding Opportunity Announcement for Smart Grid Investment Grant (SGIG) Program applications. The SGIG was originally authorized by Section 1306 of the Energy Independence and Security Act of 2007 and later modified by the American Recovery and Reinvestment Act of 2009. As background, the Electric and Water Utilities have postponed meter replacement. As a result, more than 60% of all City revenue meters are now greater than fifteen years old and well beyond their service life. The DOE grant may provide up to 50% of the cost of qualifying Smart Grid devices such as an Advanced Metering Infrastructure (AMI) for the Electric Utility. The Electric Utility's Capital Facilities Plan and rate study includes an AMI project in 2010, which is considered a needed versus discretionary expense. The total estimated cost for the project is $2.3 million, for which the City would be responsible for providing the 50°lo cost-share of $1.65 million. While DOE has announced three application phases, it has also posted that funds are available on a first-come, first-served basis. As the submittal date for the first phase is August 6, 2009, staff recommends that consulting services are obtained to assist in preparing the City's proposal. All consulting fees would be paid from the Conservation Fund. Staff continues its evaluation of AMI as part of the current utility rate studies and proposed utility budgets for 2010. Depending upon the financing package, AMI for the electric, water and wastewater utilities may have no retail rate impacts. In the event of a DOE grant award, utility rates may potentially decrease. In the event the City is awarded a grant, staff will return to the Utility Advisory Committee and City Council for approval. On July 14, 2009, the Utility Advisory Committee supported the recommendations herein. K-3 N:\CCOUNCIL\FINAL\DOE Smart Grid Grant Application.doc • • • L' • K-4 DATE: July 21, 2009 TO: CITY COUNCIL NGELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: LODGING TAX ADVISORY COMMITTEE -2009 GRANT REQUEST FROM COMMUNITY-AT-WORK: PAINTING THE DOWNTOWN Summary: At a meeting held on July 8, 2009, the Lodging Tax Advisory Committee provided a recommendation to award a grant of $12,000 in 2009 lodging tax funds for the Community-At- Work Painting the Downtown Project. Recommendation: 1.) Concur with Lodging Tax Advisory Committee recommendation and award. the grant, 2.) amend the allocation of lodging tax funds for the 2009 budget and 3.) Approve the contract,. and authorize the City Manager to sign and make minor changes to ensure consistency with RCW 67.28.1815. Background / Anal The Lodging Tax Advisory Committee convened on July 8, 2009, to consider a grant application for 2009 funding assistance in support of the Community-At-Work: Painting the Downtown effort. Following discussion, the Committee resolved to recommend granting $12,000 from lodging tax funds to assist the Community-at-Work project. The Grant consists of $5,500 in Marketing, $5,500 in a matching program for buildings not yet committed to painting, and $1,000 for empty building displays. The Community-At-Work effort has already invested thousands of dollars and volunteer staff hours in Port Angeles for this project. The improvements associated with this project have a direct positive impact on tourism in the City of Port Angeles. Per the Committee recommendation, staff recommends that Council concur with the Lodging Tax Advisory Committee awarding the grant and authorizing the City Manager to sign and make minor changes to the grant contract. Staff will be available for questions. Attachment Contract • • • K-5 • CONTRACT FOR TOURIST PROMOTION BETWEEN CITY OF PORT ANGELES AND PORT ANGELES DOWNTOWN ASSOCIATION THIS CONTRACT is entered into this day of , 2009, by and between the City of Port Angeles, Washington, herein referred to as "City," and the Port Angeles Downtown Association, hereinafter referred. to as "PADA." WHEREAS, PADA is sponsoring a community group known as Our Communiryat Work, herein referred to as "OCAW;" and WHEREAS, OCAW was formed as a partnership between a group of citizens, community stakeholders, businesses and downtown building owners in Port Angeles to counteract the effects of the Hood Canal Bridge construction; and • WHEREAS, the goal of OCAW is to paint and rejuvenate the buildings within the Central Business District of Port Angeles to increase its aesthetic appeal to attract tourists, and to create a marketing tool for tourism and promotion of Port Angeles; and WHEREAS, the original time frame and scope for the project was expanded due to an unprecedented community volunteer initiative to restore the beauty, culture and unique identity of Port Angeles; and WHEREAS, PADA, on behalf of OCAW, requests a grant from the Lodging Tax Fund in the amount of $12,000: $5,500 for Marketing -Phases 1 and 2; $5,500 for Matching .Program; $1,000 for Empty Building Displays. NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: -1- K-6 1. Pursuant to RCW 67.28.1815, the City of Port Angeles is authorized to expend • special excise tax funds for "paying all or any part of the cost of tourism promotion" and "tourism promotion" is defined in RCW 67.28.080(6) to mean activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists. 2. To promote tourism, it is in the public interest for hotel/motel tax funds to be expended to advertise and promote the recent downtown beautification efforts in the Port Angeles Central Business District through a building improvement program; through media marketing; and through completion of two American Main Street applications. 3, Services. The City desires to contract with the PADA for the services described in Section 1, above. For the benefit of the City, PADA will promote tourism as follows: A. $2,500.00 -Current Media Marketing • For the purpose of attracting and welcoming tourists to Port Angeles, PADA will promote to people outside Clallam County the beauty, culture and unique identity of Port Angeles through advertising, publicizing, or otherwise distributing, information about Port Angeles. B. $3,000.00 -Marketing, Phase 2 • Complete two grant applications to the American Main Street program that will be used to promote tourism. • Research and apply for Association of Washington Cities award that will be used to promote tourism. C. $5,500.00 Reimbursement for supplies and equipment used in the performance of this Agreement.. D. $1,000.00 Complete street view displays. 4. Duration of Contract. The performance of PADA shall commence immediately and continue through • -2- K - 7 • 5. Compensation and Method of Payment, The Ciry shall pay to PADA reimbursement for amounts up to $12,000 that PADA expends to promote tourism pursuant to this Contract as set forth in Section 3 above. Payment shall be made within 30 days after PADA presents detailed invoices to the City. PADA shall not be obligated to expend more than $12,000 to promote tourism pursuant to this Contract. 6. Record Keeping and Renorting. • PADA shall maintain accounts and records which accurately reflect the revenues and costs for the services provided pursuant to Contract. These financial records and all records relating to the performance of this Contract shall be available for City inspection. • PADA shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this Contract. 7. Independent Contractor Status. The relation created by this Contract is that of • independent contracting entities. PADA is not an employee of the City and is not entitled to the benefits provided by the Ciry to its employees. PADA, as an independent contractor, has the authority to control and direct the performance of the details of the services to be provided. PADA shall assume full responsibility for payment of all Federal, State, and local taxes or contributions imposed or required, including, but not limited to, unemployment insurance, Social Security, and income tax. 8. Hold Harmless and Insurance. PADA shall protect, defend, save harmless, and indemnify the City, its officers, agents, and employees from and against any and all claims, damages, losses, and expenses, including reasonable ,attorney's fees, occurring, arising, or resulting from supplying work, services, materials, or supplies in connection with the performance of this Contract. PADA shall provide a Certificate of Insurance evidencing occurrence-based Commercial General Liability insurance with limits of no less than $1,000,000 combined single limit per occurrence, with -3- K - 8 the City shown as a named additional insured. • 9. Breach. In the event of either party's material breach of the terms or conditions of this Contract, the non-breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the parties' right to terminate this Contract or any other right which State law offers for breach of contract. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the parry desiring to terminate for such cause shall give the offending parry at least twenty days written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 10. Non-Discrimination. PADA shall conduct its business in a manner which assures • fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: PADA shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, PADA shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non-discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 11. Entire Contract. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation or understanding not incorporated herein is excluded. C, _4_ K - 9 Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES PORT ANGELES DOWNTOWN ASSOCIATION Mayor ATTEST: Becky J. Upton, City Clerk _. APPROVED AS TO FORM: William E. Bloor, City Attorney By: By: Jack Harmon, President Jan Harbick, Vice President, and Co-chair OCAW G:\Legal BackupV~GREEMENTS&CGNTRACTS\2009 Agrmts&Coatracts\Our Commuaity at W ork.Lodging Tax Agmt.071309.wpd • -5- K-10 ~1 CONTRACT FOR TOURIST PROMOTION BETWEEN CITY OF PORT ANGELES. AND PORT ANGELES DOWNTOWN ASSOCIATION THIS CONTRACT is entered into this day of , 2009, by and between the City of Port Angeles, Washington, herein referred to as "City," and the Port Angeles Downtown Association, hereinafter referred to as "PARA." WHEREAS, PADA is sponsoring a community group known as Our Community at Work; herein referred to as "OCAW;" and WHEREAS, OCAW was formed as a partnership between a group of citizens, community stakeholders, businesses and downtown building owners in Port Angeles; and WHEREAS, the goal of OCAW is to paint and rejuvenate the buildings within the Central Business District of Port Angeles to increase its aesthetic appeal to attract tourists, and to create a marketing tool for tourism and promotion of Port Angeles; and WHEREAS, PADA requests a grant from the Lodging Tax Fund to be used to promote tourism by advertising and promoting the OWAC and its. accomplishments. NOW, THEREFORE, in consideration of the above representations and the payments, covenants and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree as follows: 1. Pursuant to RCW 67.28.181 S, the City of Port Angeles is authorized to expend special excise tax funds for "paying all or any part of the cost of tourism promotion" and "tourism promotion" is defined in RCW 67.28.080(6) to mean activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherv,~ise distributing infoimati~~n for the purpose of attracti»~ end welcoming tourists. 2. To promote tourism, it is in the public interest for hotel/motel tax funds to be expended to advertise and promote the recent downtown beautification efforts in .the Port Angeles Central Business District through a building improvement program; through media marketing; and through completion of two American Main Street applications. ~= 3. Services. The City desires to contract with the PADA for the services described in Section 1, above. For the benefit of the City, PADA will promote tourism as follows: A. $2,500.00 -Current Media Marketing For the purpose of attracting and welcoming tourists to Port Angeles, PADA will promote to people outside Clallam County the beauty, culture and unique ~' identity of Port Angeles through advertising, publicizing, or .otherwise distributing information about Port Angeles. B. $3,000.00 -Marketing, Phase 2 • Complete two grant applications to the American Main Street program that will be used to promote tourism. • Research and apply for Association of Washington Cities award that will be used to promote tourism. C. $5,500.00 Reimbursement for supplies and equipment used in the performance of this. Agreement.. D. $1,000.00 Complete street view displays. 4. Duration of Contract. The performance of PADA shall commence immediately and continue through 5. Compensation and Method of Payment. The City shall pay to PADA reimbursement for amounts up to $12,00.0 that PADA expends to promote tourism pursuant to this Contract as set forth in Section 3 above. Payment shall be made within 30 days after PADA presents detailed invoices to the City. PADA sL~ 11 not be obligated to expend more than $12,000 to promote touri:~n~ pursuant to this Contract. ~` -~- 6. Record Keeping and Reporting. • PADA shall maintain accounts and records which accurately reflect the revenues and costs for the services provided pursuant to Contract. These financial records and all records relating to the performance of this Contract shall be available for City inspection. • PADA shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant. to this Contract. 7. Independent Contractor Status. The relation created by this Contract is that of independent contracting entities. PADA is not an employee of the City and is not entitled to the benefits provided by the City to its employees. PADA, as an independent. contractor, has the authority to control and direct the performance of the details of the services to be provided. PADA. shall assume full responsibility for payment of all Federal, State; and local taxes or contributions imposed or required; including, but not limited to, unemployment insurance, Social Security, and income tax. 8. Hold Harmless and Insurance. PADA shall protect, defend, save harmless, and indemnify the City, its officers, agents, and employees from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or .resulting from supplying work, services, materials, or supplies in connection with the performance of this Contract. 9. Breach. • In the event of either party's material breach of the terms or conditions of this __ Contract; the~non-breaching party reserves~the right to wit o payments or services until corrective action has been taken or completed. However, the. party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the parties' right to terminate this Contract or any other right which State law offers for breach of contract. • If either FartY shall materially breach any o.'the covenants undertaken herein or any of the duties imi~osed upon it by this Contract, such material breach -~- shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days written notice, specifying -the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 10. Non-Discrimination. PADA shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: • DADA shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, • DADA shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuantahereto, relating to the establishment of non-discriminatory requirements in hiring and employment practices and. assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. l 1. Entire Contract. The parties agree that this Contract is the complete .expression of the terms hereto and any oral representation or understanding not incorporated herein. is excluded. Further, any modification of this Contract shall be in writing and signed by both parties IN WITNES S WHEREOF, the parties hereto caused this Contract to be executed the day and year first hereinabove written. CITY OF PORT ANGELES PORT ANGELES DOWNTOWN _ASSO~CIATION _ _ . _ _ __. Kent Myers, City Manager t1.TTEST: ?~ecky J. Upton, City Clerlc By: By: Jack Harmon, President Jain :Fl.~:rbick, Vice President, and Co-chair OCAtiu -4- APPROVED AS TO FORM: William E. Bloor, City Attorney G:\Legel_BackupV+GREEMENTS&CONTRACTS\2009 Agrmts&Contracts\Our Community at W ork.Lodgi¢g Tax Agmt.071309.wpd -5- • • SORT DATE: July 21, 2009 TO: CITY COUNCIL GELES FROM: KENT MYERS, CITY MANAGER SUBJECT: LEASE AGREEMENT-110 RAILROAD AVENUE Summary; At the last Council meeting, the Council approved leasing the city owned property located at 110 Railroad Avenue to Bob Stokes and Paul Labrie. The attached lease agreement has been developed based upon comments made at the Council meeting as well as subsequent meetings and discussions between the proposed tenants and City staff. Recommendation: Council approve the lease agreement with Blowhard Glass LLC for the building located at 110 Railroad Avenue. Back6round / Analysis: The City recently issued a Request for Proposals for the lease of the City-owned building located at 110 Railroad Avenue. Following review of three proposals that were submitted, City staff recommended that the building be leased to Paul Labrie and Bob Stokes (Blowhard Glass LLC). This recommendation was endorsed by the Real Estate Committee and City Council. The proposed lease includes atwo-year term with an option to extend for an additional 3 years. It establishes an escalating monthly rent starting with $300 a month during the first year to $1,012.50 during the fifth and final year. It includes a requirement that the building can only be used for purposes related to glass blowing, art gallery, and a foundry to support sculpturing activities. It also requires that the tenant make all necessary repairs and improvements to the building. As shown in the attachment the costs for these repairs is currently estimated at $20,350. The tenant understands that the City may sell the property during the term of the lease. The lease specifies that we provide the tenant with a 90-day notice in the event of sale of the property. In addition, since the tenant is accepting the building "as is" and is investing over $20,000 in improvements, the lease agreement includes in Section 22 a provision for payback by the City for a certain portion of these investments during the first three years of the lease. The proposed tenants will be present at the Council meeting in case you have any questions about their use of the property or their schedule for occupancy. K- 11 ~ab>ri~ Glass C®. Bid Audi®C®b 2886 Monroe Road Port Angeles, WA 98362 • USA Phone 509 362 4040 Fax 360-452-5451 July 14, 2009 To Kent Meyers Estimate for fix renovation cost for Boardwalk Development of Glass and Metal studio Dear Kent, Here are the best estimates for the fixed cost of developing the Boardwalk structure for the Glass and Metal workshops and gallery. 1-Electric $5000.00 2- Gallery and Hot Shop .floor $1800.00 3- Lighting $1750.00 4- Fixtures $1800.00 5- Intemaf Walls $1000.00 6-Viewing Booth $1400A0 7- Demolition $1000A0 8- Signage $750.00 9- Windows $1250.00 10-Doors $750.00 1'~-Propane instillation $150.00 12-Utilities Setup $500.00 13-Hardiback floor rear room $1200.00 14- Roof vents $400.00 Total $20,350.00 • Sincerely, Paul Labrie and Bob Stokes K-12 LE=ASE AGR:EE~IE~'I" • TH1S LEASE A`'rRl~ F~YIENT is made this .day of July ~OOt}, by and bete=een tl~e City of Port Angeles, a municipal corporation. of the Stag oar ~~'ashiz~kgta~n, lzereii.~alter kna+~~~n as the City, and Blots°hard Glass, LLC. hereinafter kno~~=n as Lessee. 1. P~•emises. Fvr and in consideration of the mutual promises, cat7enants and conditions sot tc}rth herein, the City does hereby cot=enant and agree to let and lease unto the Lessee the building, and onl}` the currently existing building, commonly identified as 1 t0 East Railroad A~~enue, Port Angeles, 1t'asllinyrran, and situated an the folla«=ing described property: .'~ portion of Tideland Block 1, east of Laurel Street a°ithin the Port .~.ngeles Tidelands, Clallam County, ~=ashington, described as follo~~~s: Thy; north 90 feet of the east 13 fet;t of Lot $ and the north 90 feet of the tt~est half of Lot 7. Exhibit "A," t~°lxich is attaohed hereto and incorporated by this reference, depicts the building location on the property. 2. Term. This lease shall be for a period of ttt~o (2j years commencing on the first day of September, ?009, and terminating at midnight an Au~.;ust 31, 20I 1. The Lessee is .:ranted an option to extend this .lease far an additional three (3) years. To exercise this option .Lessee must give t~•ritten notice to the City not later than April 30, '20l l . 3. Rent. The Lessee agrees to pay the City ch~ring the initi~il term of this lease a monthly sum of Three Hundred 0300.00) Dollars }plus leasehold tax due the l0`}' day of each month. if Lessee exercises its Option. to Renew, the Lessee agrees to pa}J Faur Hundred Fifty (5450.00) Dollars per month plus leasehold tax durin~~ tl~e third }=ear; Six Hundred Seventy Five (5675.00) Dollars per month plus leasehold tax during the fourth year; and One Thousand T~.~=elve Dollars and 50 Cents (~ l ,012.50) per month plus leasehold tax during the fifth year of the Lease. The Lessee agrees to pay the monthly rental amount anti all leasehold taxes on ar before the 10''' day of each month. 1=ar lease payments more than three days. late, there shall be a late fee of X10.00 plus one dollar per month interest. 4. Lase ofthe Premises. A. The promises hereby leased are to be used far and in connection ~~csith the purpose c~~f a glass blottrina studio located in the nartl~ front 113, an art gallery in the middle 13'3 of the building, and a faundryJ'metal casting snap in the south final li"" of the building. The premises shall not be used for any other purpose u=ithaut prior tt=ritten ca~nse~nt of the City. F3. The Lessee shall not operate on, or permit file operation upon those promises of; any u~ilawfdl activities, ar only public nuisance ar any business t~hich is in ~~iolatian of the la«~s of the Cinited States of America., the State of ~Vashin~7ton, or the City of Part Angeles. • K-13 ~. Re .airs and '~1~intenanc:e. Premises lzal~e been. inspected and. are accepted by Lessee in their present ccanciition. Lessee shall; at its o~vn expense and at alt times. keep the premises neat, cyan and in a sanitary condition, anil keep and use the premises in acca~•dance ~vitlz apphcablc 1a~3=•s; c~rdin~znces, rules, r~~ulaticros, and. rccluia°em~nts ~f ~cz~~~~rnc~ntal autlz~rities. .C,essee ~Izall permit ~zo waste, damage ar injury to the ~pr~misra a~zd shall renzave iUe and sna~v from sidewalks acljaining the premises. .Lessee shall make such repairs as necessary to maintain the premises in as good canciitian as they no~~~ are. `I`lze Lessee shall be responsible for the mainten~~nce and upkeep in a safe condition and presentable manner, The Lessee shall be responsible far securing, at Lessee's expense, any permit required. for repair, maintenance ar construction an the premises. 6. Subletting ar Assi~nzment. except far a sublease to Bob Stokes; the Lessee shall not sublease or undezlet azz}° part of said premises oar assign this sublease ~rithaut the ~~Tritten consent of the City. 7. Liability and Insurance. ~"he Lessee slzal~l forever indemnify, defend. ar~zd Izald the City harrzzless from all losses, claims, and damages far any injury to person ar property that nzay result from ar be caused in any matuzer by the Lessee's use of the premises, and the Lessee shall defend any claim or litigation against said City arising team such injuries at the Lessee's expense, e~+cept the Lessee shall have na obligation to defend ar sa~~xe and hold the City ha~-~nless from damages arising from the sole net~7ligence of the City., its agents,. contractors car empltayecs. The Lessee shall laravide proof of general liability insurance in the amount of ~ 1,~100,Ot~0.{7Cf. The Lessee shall cause the. City of Part Angeles tea be named as an additional insured on all liabilit}j policies and provide endarsemetzt of insurance to the City. In the event Lessee's use of the premises increases the rating far fire and extended coverage a.r liabil~it}=~ insurance, Lessee agrees to pay far such increase. ~. Impro~•emezzts. It is fizrther expressly agreed and understood that the. premises currently arc oat served ~~c~zth electric utility service. City ag=rees it ~ti~iLl extend single phase electric sei-~~ice i~o the existing masthead at the ~E cotxaer caf the building. Lessee agz•ees to make all connections and do all ~4iring ~zeeded to provide electricity inside the building far the uses and purposes of the Lessee. Lessee ~~=ill be solely responsible far the cost of providizzg or upgradi~zg such ser~~ices. All such utility ~~•ork shall be pursuant to appropriate permits and performed bv{ licensed contractors. Lessee shall save City h~zrnzless and satisfy any charges that may result fi-azn a.ny i~~ork performed an said buildinE> car :for utilities done to service said building, Lessee shall make no structural alterations to said premises ~~.ritlzaut the prior ~~~~ritterz apprtav°al. afCity, Upon the expiration ar tenz~inatio~.z of this lease, anti improvements became the l~arapel-ty of the City, • _~_ K-14 ~. Default and Re-entr~•. If the Lessee fails to maintain and operate its business as dLSCribed in Section 4, or fails tt} keep or perI«ri~~ any cu• all of the covenants and E~greements herein contained, and fails to cure said default within 3O days of notice of default by° City, then this lease may be tcrminatecl. If the Lessee shall fail to quit and sun•endec said premises upon termination of this lease ar any extension thereof, the Lessee shall be Iiable to la~i=ful eviction. lO. Gtilities tend Fees. Lessee agrees to pay all charges far light, beat, e=ater, sever, garbage, starn~vater and all other utilities and set-~~ices to the premises during the full term of this lease and any extensions thereof. r'lll other items ulchicl~ing all license fees and other ~~avernmental charges levied on the operation of Lessee's business on the premises shall be paid directly by° Lessee. 1 1. Si~~ns. .111 si=ins or s~-mbols placed hy° Lessee in the ~vinda~E-s and chars of the premises, ar uLx~n any exterior part of the building shall be subject to City's prior written approval, ~~~hich approval shall. not lac unreasonably withheld. ~~I1 signs must comply 4~.=ith sign ordinances and ba placed. in accordance with required permits. City tmay demand the removal of signs lvhich are not so approved and Lessee's failure to comply with said request ~3~ithin forty-eight {.~8) hours will constitute a breach of this paragraph and d=ill entitle City to terminate this lease or, in lieu thereof,, to cause the sign to be removed at the sole expense of the Lessee. ~.t the tct~nination ol• the lease, Lessee will remove all signs 131aced by it upon the premises and ~a~ill repair any damage caused by such retxlaval. 12. Liens and Insalvencv. Lessee shall keep the premises free from any liens arising out of an}' ~~tork performed by or at the request of Lessee. Should any liens be filed against said property as a result of the acts or omissions of Lessee and Lessee does not pramptiy remove said lie-ns, then Cite tna~~ cancel this loaso ar puz-sue other remedies at its option. In the event Lessee becomes insolventF bankrupt or if a receiver, assignee ar other liquidating offiicer is appointed for the business of Lessee., City caYa cancel. this lease at its ol~tian. 13. Damage or Ltestruction. In the event the premises are rendered untenar~table in whole or in part by hre, the elements, or othea• casualty. City may oleo, at its option, not to resfiare the premises and shall sa notify Lessee, in which event Lessee shall vacate the premises and this lease shall be terninated; or in the alternative, City shall notify Lessee, within thirty (30) days after such casualty that City will undertake to restore the premises and that such c~~ork can be completed within one hundred eighty {ISO) days from the date of such notice of intent. If City is unable to restore or rebuild the pre.~nises within the said one hundred eighty (18O) days. then the lease .nay be terminated at Lessee's option by ~~~ritten ten (1 CI) da~~s notice to City. During the l3eriad of untenantability, rent ~<ill abate in the same ratio as the portion of the premises rendered untenantable bears to the ~~~hale of the premiscs. -a- • K-15 1 ~. access. ~`he City shall have the ri~~ht to cuter the prerttises rrt all reasonable times far the purpose of inspectican or cif makins= repairs, additions car• alteratic:nts and to show the premises to prospeetivr tenants ar purchasers far one hundred eighty (l SQ) dad<s priCrr to the expiration ctf the lease terns or arty extensions thereto. Except far err~crgencies, CitS• shall give 2~ hours prior notice to Tenant c>l'City's intent to inspect, repair or shore= the premises l S. Facilities ;?~ondiserinrinat~iort. T"he Lessee ~~dill not, ors grounds of race. Dolor, religion, sex, physical ar mental handicap, or• national origin: A. Deny an individual any services or other benefits prop%ideti under this a~~reerttent; ~B. i~re3vide any service(s) or other berte~lits to an indi~-ideal which are different, or are provided its a different manner from those pr-o~=ided to others under this ag~reentent; C. Subject art %rtdividual to segregation or separate treatment in any manner related to the receipt of arty service(s) or outer benefits provided under this agre~c,ment; D. Deny any individual art oltl?ar-tunit}= to participate in any program provided by this a~Treerttent tltrouglt the: prc>ti°isian of services ar atlter~vise, or afford an opportcrnity to da which ~is different front th€r.t afforded others under this a~reertterxt. The Lessee, in deterntiniu<.~ (1) the ttifpes of sen~ices or other benefits to be provided or (`?) the class. of indi~7duals to ~~~hom, or the situation in tivltich, suc;lt services or other bene .fits will be provided or (3) the class of individuals to be afforded an opportunity to participate in any services or other benefits, will not utilize criteria or methods of administration which have the effect of subjecting individuals to discrimination because of their rGrce, color-, sex, religion. national origin, creed, or the presence; of any sensory, mental ar physical handicap. 1G. Citv's Right to Cure Dc,faults. a~. If the Lessee fails to perform any requirements or abligatiarts under this lease, the City shall :have the option to correct arty default of this lease by the Lessee after thirty ~3t?j days' writtc;n notice to the Lessee. All of the City's expenditures to correct the default. shall be reimbursed b}r the Lessee on deirrand, with interest at the rate of orte percent (l a,o} per month accrued fr-c~rn the date cif expenditure b)` the City. B. In the e~°ont an}r violati~art or br~ar;h c}f the provisions c>f this base is causing dama,~7e to the leasehold. premises or the Lessee is utilizing the leasehold premises in a manner not per3-n.i.tted bye the provisions of this lease, ar in any° case damages are occurring to th.e leasehold premises, the C::ity Wray immediately enter upon the leasehalcl premises and take such action as necessary to cease such darttages or use. lrt the e~°ent the dantag7e to the; leasehold is occurring as a result of any violation or breach of prar~isiorts ctf this lease btir Lessee, the Lessee shall. be liable far all costs incurred b}° the City if the City acts to cure such damages. The Cis}°, at its option, may send notice to the Lessee of such violations arid. the. Lessee shall. immediately cease such use ar violation artd correct and remedy such violations. • -4- K-16 17. Rennoval of P~•tnpertv. In the; event tl~e City lawfully re-enters the premises as profsided herein, theCity shall Have the right, but not the obligation, to remove all of tine personal property located therein and to place such property in storagre at the expense and risk of Lesse;e_ 1 ~, C'osts and Attorney's Fees. If by reason of any default or breach on the part ofany party in the performance of an~~ of the provisions of this le~rse, a legal action is instituted, the knsin party agrees to pay all reasonable costs and attorney's fees in connection therewyith. It is agreed that the venue of any le;~al action brought under the terns of this lease shall be in Clallam Cotu~ty. 19. Holding C)ver. If Lessee, with the implied or express consent of the City, shall mold over after expiration of the tern of this lease, Lessee shall remain bound by all tine co~~enants and agreements herein, except that the tenancy shall be from month to month. 2t~. Termination. As material consideration for this agreement, and in addition. to all c}titer ri~~hts a~•ailable to the Parties, either Party shall have the right to terminate this Agn•eement pursuant to this Sections 20. This right to terminate may be exercised at any time as folla~~•s: {a) Either Party shall gig-e t~•ritten notice of termination. to tl~e c~thor i~arty. {b} "fhe notice shall state the effective date of ter~iination, {c) The notice shall be delivered at least 90 days prior to the effective date of termination.. {d} Neither Party small incur any' liability ~yhatsoevcr to the other or to any third-party on account of termination effected pursuant to this section. (e} Termination pursuant to this Section nnay be exercised only in the e~-ent of the occurrence of one or more of the follo4~~ing conditions: (i} Tine City agrees to sell the Property. {ii) The City pernnanently alters the current routing of motor vehicle traffic to the ferry dock, {west on Front, north on Lincoln, ~;jest on Railroad). {iii.) The City or Lessee declares its intent to change the use of the Property to a use different from those prescribed in Section ~ above_ '? l . Binding; on Hears. Successors and Assigns. Tho covenants and agreements of this lease shall be binding upon the heirs, executor, administrators, successors, and assigns of both parties Inereto, except as Inereinabove pro~~ided. '?2. Reimbursement for Improvennents, In the event, and only in the e~•ent, the City exercises tine termination right ~•anted in Paragn•aph 2Q, the City shall reimburse Lessee for improvennents Lessee has made to the premises t~yitln City's consent as follo~ys: {a) ~'~'ithin the first year. 100%o reimbursement; (b) i~'iti~in the second year, ~Ct°,%a reimbursement; {c) ~~~ithin the third year, ~Cl° Q; {d~ ~~rifllin the fourth year, ~0"`0 and {e) t~ithin the Fifth year, ''0%. -~- • K- 17 To be eligible for this reimbursement, a cost car expense must bc. approved in ~~+~ritin~ by tl~e City before it is incurred by I..essee, ?3. Ncatice. :any notice ret}uired to be given by either party to the other shs~Il be deposited in the ~,~nited States mail, postage prelaaitl addressed to the City at. City ofPort t~n~geles, 32I East ~'" Street, P.O. Box 1 ii(?, fort Angeles, ~`~ c)~362 tar to Lessee at: Port Arlgelc;s. ~'A 9536? car at such otl~cr .address as either party nay desig~late to the ether in u~riting'from time to tiny. ?~. Litigation. In the event this lease, its tefzl~s, it use, its ocr;upation or it in any ~~•ay becomes a matter of litigation, tl~e Cite sl~aTl be notified of such litigaticxi ~~~ithin fifteen (I~3 days after such litigation is hewn. Failure to notify the City of such action shall be cause far cancellation or ternaination of this base. This lease shall be governed by and construed in accord~uice ~~ith the provisions of the ordinances of the City anti t~rith the lativs of the State of ~~'aahington, and. applicable federal. Ia~~~. If legal action is necessary tca enforce same, exclusive jurisdiction and venue shall lie in the Superior Court of Clallanl Cotuity, 't~4~ashin<:~ton. ?5. TI?vCE IS OF THE FSSE~CE C)F THIS LEASE. ?6. Capacity of Sig>natories. Each individual executing this lease on behalf of the City. and Lessee represents and ti3~az-rants that he tar she is duly authorized to execute and deliver this lease on behalf of said party. Il`v V~'IT~~ES ~t~? HEREOF, the parties hereto hay~e 1lereunto set their hands and seals the date first ~•titten above. THE CITY OF PORT A?~GELES LESSEE: BLO~~H~.RD GLASS, LLC Kent ~Syers, City ;Manager Paul LaBrie, I~lanager Attest: Becky 3. Clpton, City Clerk Approt-ed As To Form: ~V illian~ E, Bloor, City Attoi7iey • -6- K-18 S`T.~'I'P C7P i~t-:~~HI:VGI"C)~ } • ss. Ct7G~NT4' C~1= CL~LLAl1 1 C)n this day 1?ersonall~~ appeared before me Paul i~al3rie, to one kito~a~n to be the i4iana~,er of $ic~i~~hard Crlass, LLC, that executed the ti~~~itfiin and fur~oin~ instrument, and acf:no~E~led~ed said instrument to~be the free and t-oluntary act and deed for the use;; and purposes therein mentioned and on caath stated that he is authorized to execute the said instrument. GI~~ L-:x' unto niy hand and official :eat this S"I':~"fE 01~ ~~ ~SHI~Cr'TC7~I~ } ss. \{aT CRY PUBLIC itx and fox the State residing ar. iti~1:4~ ct~mmision expire,: Can this day personally appeared before me k.ent ~~ye~•s, to me Icno~~i to he the City ?vlaala~er of the City of Fort ~1nPeles that executed the ~~•ithin and foresoing iaistrsament: and aclnot~~ledr_=ed said instrument t~ be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned and on aath stated that lie is authorized to execute the said instrument. Ci.d. ~_£kAlxiiEL i5 y>ia..3 [,c &: .v,M3 €»d:- tri.e s 3 xrv.eia ix~(3TARi PUBLIC in and for the State of t'~'ashiu~*tan • residin~ at: ivly commission expires: _~_ ~~~ • K-19 '~t~'asitin~ton y;; ~ --__ a~ ~~ ~ - ~ ~`.y ~w... ~ j ~ ~_- ~~ e ~_ ~ ,ri ~ 1 "~` fr' r:. r. r ~,,~ r J,, m ~~ ~ y. ,j, V ti . _~ ~~, N1, 0~,~, ~ ~ r~ ~, `~ .;_ ~ : s , ~ w~ Lease Property ~.~ __ _- ------~-3~ __ ~ ~ ~ ~ .~ --~~"~ w, ~ j ~ ~r~ ~ ~~ n ~,~ t~ _ ~~{ ~ ~ ' ~-z'' ~ _ ~ T'~, :- - '~ ~ ,,, ; ~ f _ _., _ ... ~1r .;, ~>~ ~~ ,~ , , , ~~~ ~z, s~ _ ~~ ~ _ - ._ __ ~ w ~~ __ ~ ~'' i ,1. ~.~e° ~ 4 ,.~. ~ ~ ~ (. ~~ ~ ~~~ S~ °~' ~ ~'~ : W,, ... _ ~.. ~ C.~ F,r ~~ -- ~t t ~~ t~ r~~ €; R~~ r- - , f~~ F~~t K - 20 ~ VGELES WAS H I N G T O N, CITY COUNCIL MEMO DATE: July 21, 2009 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: ELECTRICAL IMPROVEMENTS - 110 RAILROAD Summary: At the last Council meeting, we discussed the need to upgrade electrical services to l 10 Railroad. We also discussed. a possible funding source for these improvements. Council approval of the specific funding source is requested before we proceed with these improvements. Recommendation: Appropriate $10,000 from the Electric Utility Rural Economic Development Fund for electrical upgrades related to 110 Railroad Avenue. Background /Analysis: As previously reported to the Council, electrical services to this City- owned building were previously removed during the construction of the Gateway. Electrical service needs to be reestablished from a nearby distribution line by setting a transformer and performing associated work by the City Electric Utility crews. The estimate for the City to reestablish service is- $10;000. These services are necessary in order for the building to be leased and occupied. The Electric Utility Rural Economic Development Fund was established in 1999 for economic development purposes. Revenues for this fund include transfers from the Electrical Utility Fund and interest on investments. The current balance in this fund is about $56,000. • K-21 • • K-22' i Y f ~ WASHINGTON , U S A . E. ,,,;, ~~~~~~~ ~ CITY COUNCIL MEMO ~. DATE: July 21, 2009 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Consultant Agreement Amendment No. 1 with Perteet for FEMA Disaster Events 1817-DR-WA & 1825-DR-WA Summary: Perteet Corporation was previously selected to provide scoping and preliminary reports to FEMA for consideration of eligibility for reimbursement. FEMA has determined that five identified sites are eligible for reimbursement. An amendment to the agreement is necessary to perform a more detailed design and construction documentation. Recommendation: Authorize the Director of Public Works & Utilities to enter into negotiations with Perteet Corporation for design services, and authorize the Mayor to sign Amendment No. 1 to the Agreement for Professional Services in an amount not to exceed $15,000 for developing appropriate permits for the Olympic Discovery Trail riprap and landslide projects. Background/Analysis: On May 19, 2009, the City Council authorized the Mayor to sign an agreement with Perteet Corporation for professional services to perform scoping and prepare initial studies to determine the extent of storm related damage and preliminary repair methods and estimates for FEMA approval for December 2008 and January 2009 storm events that FEMA had declared disasters. Perteet Corporation has completed the project reports, and these have been submitted to FEMA for review and consideration of eligibility for reimbursement. FEMA was favorably impressed with the working relationship between City, Perteet, and FEMA personnel. This resulted in securing an additional allocation of nearly $250,000 in mitigation funding for the Olympic Discovery Trail (ODT) RipRap project noted in the table below. The nroiects that FEMA has identified as eligible are as follows: • Project Site Project Amount FEMA/State Funding SIP FEMA/State Share (87.5%) City Match (12.5%) ODT RipRap 726,500 - 900,000 S 635,700 - 787,500 990,800 -112,500 ODT Landslide 27,000 - 50,000 S 23,600 - 43,800 3,400 - 6,200 Tumwater Retaining Wall 221,000 - 300,000 P 193,500 - 262,500 27,500 - 37,500 Ediz Hook Erosion 400,000 - 550,000 P 350,000 - 481,500 50,000 - 68,500 Ediz Hook Boat Dock 100,000 - 200,000 P 87,500 - 175,000 12,500 - 25,000 TOTAL 1,474,500 - 2,000,000 1,290,300 -1,750,000 184,200 - 250,00 All numbers are rounded. S -Secured Funding P -Pending Funding K-23 ., N:\CCOUNCIL\FINAL\Perteet Agreement Amendment No. ].doc July 21, 2009 City Council Re: Perteet Agreement Amendment No. 1 for FEMA Storm Projects • Due to the nature of the damage and the limited time available before winter storms arrive this year, repairs of the riprap along the ODT east of the Rayonier Mill Site necessitate the design engineering, permit processing, and construction to begin immediately. FEMA is also requiring that the material from the ODT landslide be removed. (See ODT Landslide in the table.) In order to begin the permit processing as soon as possible, it is recommended that City Council authorize Perteet to proceed with an amount not to exceed $15,000. Meanwhile, Public Works staff will negotiate with Perteet a scope and budget for the remainder of the design work and project manual for construction of the ODT RipRap project site. Once these negotiations are complete, staff will bring back a recommendation to City Council for the approval of an amendment to the Agreement for Professional Services for the full scope of design for this project. The City portion of funding Amendment No. 1 will be from the existing Governmental Fund Reserves. Funding and further amendments for the other project sites will be brought back to City Council for approval and authorization once authorization from FEMA to proceed is obtained. • • K-24 To: CITY COUNCIL NGELES From: Glenn A. Cutler, Director of Public Works & Utilities Subject: American Recovery and Reinvestment Act Grant Applications Summary: The American Recovery and Reinvestment Act of 2009, Public Law 111-5, appropriates grants to units of local government under initiatives such as the Energy Efficiency and Conservation Block Grant Program and the State Energy Program. Recommendation: Authorize the City Manager to engage for consulting services to assist in the preparation of grant applications in an amount not to exceed $10,000 and for the Public Works and Utilities Director to submit grant applications. • Background/Analysis: The American Recovery and Reinvestment Act (ARRA) of 2009 created • several programs providing financial assistance to improve energy efficiency. The Washington State Department of Community, Trade and Economic Development (CTED) recently released a Request for Proposals under the Block Grant program to distribute a portion of the ARRA funds. Proposals are due to the CTED on September 1, 2009. Around $6.4 million is available, including up to a 50% City cost-share, and a maximum award ceiling of $135,000. The Capital Facilities Plan (CFP) and 2009 budget include the City Hall Annex Energy Conservation Improvements project that could qualify for an ARRA grant. A $300,000 expense is budgeted for the project and any grant funds would reduce conservation fund expenses. Another project identified in the CFP that could qualify for an ARRA grant is the Street Light Upgrades project, which is programmed for completion in 2011. There are approximately 1,400 "Cobra-head" street lights that are at the end of their service life. The grant presents an opportunity to replace obsolete fixtures and may have no impact to the general fund for street lighting energy charges. As the submittal date for the Block Grant proposal is September 1, 2009, staff recommends that consulting services be obtained to assist in preparing the City's application. All consulting fees would be paid from the Conservation Fund. In the event the City is awarded a grant, staff will return to the Utility Advisory Committee and City Council for approval. On July 14, 2009, the Utility Advisory Committee supported the recommendations herein. • K-25 N:\CCOUNCIL\FINAL\ARRA Block Grant Application.doc Date: July 21, 2009 CITY COiTNCIL MEETING Port Angeles, Washington July 7, 2009 CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at 6:00 REGULAR MEETING: p.m. ROLL CALL: Members Present: Mayor Braun, Deputy Mayor Wharton, and Councilmembers Di Guilio, Kidd, Perry, Rogers, and Williams. Members Absent: None. Staff Present: Manager Myers, Attorney Bloor, Clerk Upton, G. Cutler, T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, T. Pierce, R. Bonine, and C. Delikat. Public Present: B. Blore, K. Spence, P. Gagnon, P. Feeley, B. Marsh, R. Tulloch, N. McDonald, The Gouge Family, E. Fetchiet. J. Johnston, M. & J. Adamich, P. Tietz. R. Springer, O Campbell, B. Stokes, S. Elmelund, R. Chambers, L. Szczepczynski, L. Borchers, M. Newcomb, N. Price-Fox, J. Jones, E. Petersen, T. Sanford, S. Nixon, L. Little, V. Adams, P. Downie, and G. Shield. All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Braun. ALLEGIANCE: PUBLIC CEREMONIES/ 1. National Recreation & Parks Month: PRESENTATIONS & EMPLOYEE Mayor Braun read and presented a proclamation to Deputy Director ofRecreation Bonine RECOGNITIONS: and Parks & Street Superintendent Delikat, declaring the month ofJuly, 2009, as National Recreation and Parks Month. National Recreation & Parks Month Dream Playground Project 2. Dream Playground Project Recognition: Recognition Mayor Braun, joined by Deputy Director Bonine and Superintendent Delikat, read and presented a proclamation to the volunteers from the Dream Playground Foundation, recognizing their efforts on the development ofthe Dream Playground and the new Picnic Shelter at Erickson Playfield. Volunteers and Board members introduced themselves, after which the Council was presented with a membership in the Grand Mystic Order of the Dragon Slide. Denver Gouge Volunteer 3. Denver Gouge Volunteer Recognition: Recognition Mayor Braun read and presented a proclamation to the Denver Gouge family, recognizing the life and volunteer service of Denver Gouge, who recently passed away. L-1 -i- CITY COUNCIL MEETING July 7, 2009 Excellence in Downtown 4. Excellence in Downtown Revitalization Award /Avenue of the People Project: Revitalization Award / Avenue of the People Bob Stokes, 1 l 8 % E. Front Street, informed the Council that on July 18, 2006, some Project artists were presented with a proclamation declaring Port Angeles as an artist-friendly community. The group put together a project in town that involved the support of many agencies and groups, resulting in the Avenue of the People project. The Executive Director ofthe Port Angeles Downtown Association submitted an application to the State Department of Community Trade and Economic Development for an Excellence in Downtown Revitalization Award. The project was the recipient of the award, and Mr. Stokes felt the award should be presented to all those who made it happen. He presented the award to Mayor Braun for placement in City Hall. Port Angeles HarborWorks 5. Port Angeles HarborWorks Development Authority Report: Development Authority Report Jeffrey Lincoln, 1115 E. Front Street, Executive Director of the Port Angeles HarborWorks Development Authority, used PowerPoint slides to provide a status report on the Authority's recent activities. He cited recent accomplishments in terms of financial accounting, hiring of Executive Director, dialog underway with Tribal staff, implementation of web site, opening of storefront, and negotiations with Rayonier underway. Mr. Lincoln noted that discussions with Rayonier have included the potential funding of due diligence, the status of RI/FS with DOE, and the current Agreed Order. Mr. Lincoln summarized the public meeting held June 9`h, and he indicated the PDA is in constant contact with the City, Port & Tribe, with a full integration of efforts. Mr. Lincoln indicated the PDA doesn't have a property agreement with Rayonier, but will consider a Prospective Purchaser Agreement. The Authority applied for a DOE Integrated Planning Grant and has been told it has been favorably considered for $200,000. Mr. Lincoln will also be looking into the possibility of an EPA Brownfield Assessment Grant. He discussed the long-term schedule inclusive of key milestones, an RFQ for consultants, and the short-term goals over the next 60 - 90 days. Mr. Lincoln summarized the major elements of the budget, the need for cash flow because of grant requirements, and the forecast of anticipated costs that include environmental and engineering services to support due diligence. He expressed the desire to create something on the property that is self sufficient. He discussed diminishing marginal returns, provided ayear-to-date report on the 2009 budget, and reviewed the proposed 2010 budget, as well as sources of revenue, and cash flow. Mr. Lincoln stated that additional funding is needed before further obligations can be made for due diligence and market studies. Mr. Lincoln responded to questions from the Council, providing clarification on potential Rayonier funding, City and Port funding, possible grants and associated requirements, as well as the potential impact of Ennis Creek on development of the Rayonier site. He reiterated specific objectives as the Authority moves forward in its efforts, indicating HarborWorks would act as the developer and would repay the loans from the City and the Port. He-felt this project is closer to creating an optimal outcome than any he has seen. Responding to an inquiry, Mr. Lincoln discussed marginal returns based on past experience, and he briefly discussed the role of the Jamestown Tribe. He clarified there is no adversarial relationship with the Lower Elwha Tribe, and the relationship he envisions is one of a business nature in order to join with and benefit from the sovereign ability of the Tribe to accomplish a greater good. Mr. Lincoln acknowledged he had set an aggressive schedule over the next six years, but he emphasized the property has been laying afoul for ten years and much can be accomplished if everyone comes together. Individual Councilmembers expressed their appreciation ofMr. Lincoln's dedication and energy. • Manager Myers advised the Council that the HarborWorks budget was being presented for information only this evening, and that it would be placed on the next Council agenda • for approval. Any questions from the Council should be directed to Mr. Lincoln in the L-2 -2- CITY COUNCIL MEETING July 7, 2009 ' Port Angeles HarborWorks meantime. Manager Myers reminded the Council that the funding is being made • Development Authority available from the Economic Development Fund, which has a balance of $6 million, and Report (Cont'd} there will be no competition with other City projects. Brief discussion ensued on the aggressive time frame of six years and the kind of assurances needed that the project will get done in that period of time. Mr. Lincoln responded that he has done more difficult things more quickly, and he felt it can be turned into a project and not a process. He shared his vision in that, halfway through the second or third year, he could see infrastructure under construction, walkways and paths on the Trail connected, access to the waterfront, the issuance of public notice on the second phase of redevelopment, and signs posted on some parcels announcing what is coming. Mr. Lincoln was thanked for the thorough report. Employee Recognitions Manager Myers announced the Street Division was recently recognized by the Chamber of Commerce for landscaping and the downtown flower baskets. The same group of employees was recognized by the Kitsap Babe Ruth Organization for the excellent condition of the playing fields. Manager Myers also announced that City Clerk Becky Upton, who recently celebrated 20 years with the City, will. retire at the end of August. PUBLIC COMMENT: Rob Tulloch, 829 E. 8~' Street, spoke on behalf of Serenity House in support of the Maloney Heights project. Many agencies are involved in the project, and Mr. Tulloch indicated there will be a Resolution before the Council this evening increasing the City's match for the CDBG grant. Mr. Tulloch requested the Council's support of the additional funding, and he discussed the substantial benefit to the community when the project comes to fruition, as it will be a long-term solution for adults and children who are desperately in need. Norma Turner, address not stated, spoke in support of the increased funding grant for the Maloney Heights project, and she expressed thanks to the City Manager for establishing a task force for long-term planning in the area of affordable housing. Ms. Turner • addressed the matter of funding for HarborWorks, noting that no where in the budget is funding from Rayonier included. She indicated the Chair of the Elwha Tribe previously asked about Rayonier, and Ms. Turner expressed hope an explanation would be forthcoming on the assurance that no public funding would be directed to the project. Shirley Nixon, P. O. Box 178, thanked the Council for its efforts to improve citizen access to information, the City Clerk for public records placed on the website, and the City Manager for his weekly reports on the website. She discussed the State Auditor's investigation ofthe HarborWorks Development Authority, indicating the resulting report did not remove the cloud of doubt over the formation or legitimacy of HarborWorks, as the Auditor didn't focus on the issues they raised when filing the complaint. Ms. Nixon expressed the need to revisit past budget decisions related to expenditures for outside law firms and the appropriateness ofcontracting for outside legal services. She indicated the City paid $100,000 in one year for services related to the Rayonier site, and she is still interested in an explanation as to why the payments are continuing. Ms. Nixon pulled a copy of the Cascadia contract, noted a difference in the approved rates, and provided the City Clerk with copies for dissemination to the Council. Orville Campbell, 820 Milwaukee Drive, addressed the Council on behalf of the Feiro Marine Life Center, indicating a proposed contract with the Marine Life Center is before the Council this evening. Mr. Campbell thanked the City staff for its cooperation and urged the Council to adopt the contract. RESOLUTIONS: 1. Code Enforcement -Limited Notice of Infraction Authority Code Enforcement - Community & Economic Development Director West presented information relative to Limited Notice of the proposed notice of infraction authority for the City's Code Compliance Officer, who • Infraction Authority will focus on efforts related to nuisance matters and on-going neighborhood parking Resolution No. 14-09 concerns, such as on-street use of parking for non-motorized uses, recreational vehicles, L-3 -3- CITY COUNCIL MEETING July 7, 2009 Code Enforcement - and abandoned cars. Director West distributed a Code Compliance Notice of Infraction Limited Notice of Policy for the Council's review. Mayor Braun read the Resolution by title, entitled Infraction Authority • Resolution No. 14-09 RESOLUTION NO. 14-09 (Copt' d) ARESOLUTION of the City Council of the City of Port Angeles, Washington, approving participation in the enforcement of parking restrictions by the City's Code Compliance Officer, under the direction of the Director of the Department of Community and Economic Development and the Chief of Police. Councilmember Rogers moved to pass the Resolution as read by title. The motion was seconded by Councilmember Kidd and carried unanimously. CDBG Grant Match 2. CDBG Grant Match: Resolution No. 15-09 Director West reported that the Washington State Department of Community Trade & Economic Development (CTED) is requesting that the City provide an additional match prior to the successful award of the Maloney Heights Project Community Development Block Grant (CDBG). The total match, provided by the City's Housing Rehabilitation Project Fund, would result in a $250,000 contribution towards project infrastructure. CTED advised the City it will look for reserve funds in support of the project. Mayor Braun read the Resolution by title, entitled RESOLUTION NO. 15-09 A RESOLUTION of the City Council of the City of Port Angeles, Washington, regarding the Maloney Heights CDBG Project. Councilmember Rogers moved to pass the Resolution as read by title. The motion • was seconded by Councilmember Perry. Following brief discussion, a vote was taken on the motion, which carried unanimously. Housing Rehabilitation 3. (lousing Rehabilitation Fund Obligation: Fund Obligation Resolution No. 16-09 Director West reviewed the proposed Resolution that would obligate all remaining funds in the City's Housing Rehabilitation Fund. The Washington State Department of Community Trade and Economic Development has held that it considers the City's Housing Rehabilitation Project Fund to be Community Development Block Grant project income. The Federal Block Grant Policy requires that all program income be obligated prior to awarding any additional grants. Director West itemized the City's current funding obligations and reviewed the recommendation to allocate the remaining amount for the 2010 and 2011 annual emergency housing rehabilitation funds and a new facade improvement program for commercial buildings. Information on the facade improvement program will be presented at the next Council meeting. Mayor Braun read the Resolution by title, entitled RESOLUTION NO. 16-09 A RESOLUTION of the City Council of the City of Port Angeles, Washington, directing creation and funding of a Facade Improvement Program for Commercial Buildings, and obligating all remaining Housing Rehabilitation Project Funds. Deputy Mayor Wharton moved to pass the Resolution as. read by title. Councilmember Perry seconded the motion. Councilmember Di Guilio indicated he • would abstain from the vote, as he oversees some of the OIyCAP funds. Director West L-4 -4- CITY COUNCIL MEETING July 7, 2009 Housing Rehabilitation responded to a question as to whether there is any flexibility on the allocation balances, • Fund Obligation indicating he thought future changes could be made as long as the funds are obligated. Resolution No. 16-09 Discussion ensued on commercial building facades, and Director West indicated he (Cont'd) couldn't discuss specific properties, as an eligibility process must first be established. He added the facade program is one of the AIA recommendations. A vote was taken on the motion, which carried 6 - 0, with Councilmember Di Guilio abstaining from the vote. OTHER 1. Feiro Marine. Life Center Agreement: CONSIDERATIONS: Manager Myers reported that, with the recent decision of Peninsula College to no longer Feiro Marine Life Center operate the Marine Life Center, the Center has organized as anon-profit in order to Agreement continue operations. It has embarked on major fund-raising efforts over the past several months and recently obtained a 3-year grant in partnership with the Olympic Park Institute. The City Council previously approved funding in the amount of $22,500 for the Feiro Marine Life Center in the budget, and the proposed agreement outlines a specific scope of services that the Center will provide in return for 2009 City funding. Manager Myers clarified that the Center will be responsible for paying for utilities, and Director Cutler reviewed specific information on the cost of utilities. Councilmember Rogers moved to approve the agreement with the Feiro Marine Life Center for the provision of marine conservation and educational services. Councilmember Perry seconded the motion, which carried 6 - 0, with Deputy Mayor Wharton abstaining, as she is a Marine Life Center Board member. PADA Main Street 2. PADA Main Street Contract: Contract Director West provided information relative to the temporary agreement with the Port Angeles Downtown Association to enable the quarterly payment of 2009 budgeted funds • in the amount of $20,000. He indicated the City and the PADA continue to work towards the renegotiation of various issues, but approval of the temporary agreement would enable the continuation of the National Main Street Program and the employment of the Downtown Association's Executive Director. This contract stipulates a deadline of October 31, 2009, for negotiations so that changes can be incorporated into the 2010 budget. Lengthy discussion followed on the term of the temporary agreement and whether it should be tied to the October 31 deadline for negotiations. Manager Myers and Attorney Bloor provided clarification, noting it is planned that a new agreement will be presented by October 31.5t ,but the services under this agreement are for the calendar year. Discussion and debate followed, after which Councilmember Perry moved to approve the temporary agreement, authorize the City Manager to sign the agreement, and direct staff to continue negotiations per the temporary agreement. Councilmember Di Guilio seconded the motion, which carried 5 - 2, with Councilmembers Rogers and Williams voting in opposition. Break Mayor Braun recessed the meeting for a break at 7:50 p.m. The meeting reconvened at 8:05 p.m. CITY COUNCIL Councilmember Rogers reported on her attendance at the AWC Annual Conference, her COMMITTEE role as AWC Past President, and the submission ofInitiative 1033 by sponsor Tim Eiman. REPORTS: She noted that cities statewide plan to take an aggressive role regarding unfunded mandates. Councilmember Di Guilio provided a report on the William Shore Memorial Pool District Board meeting, indicating the Board secured a line of credit, engaged counsel and an accountant, contracted with the County for clerical services, and transferred the property. He added that consideration will be given to adopting a uniform fee at the next meeting. Councilmember Di Guilio felt the recent activities had been very positive. Mayor Braun attended the memorial service for former Firefighter Mike Wells. L-5 -s- CITY COUNCIL MEETING July 7, 2009 CITY COUNCIL Councilmember Williams indicated he would be out of town this coming Friday, and COMMITTEE would, therefore, be unable to attend the Chamber Board meeting. He asked Manager • REPORTS: (Cont'd) Myers to attend in his stead, as discussion will be held on the Chamber again assuming management of the Crab Fest. WORK SESSION: 1. 2010 Budget Discussion: 2010 Budget Discussion Mayor Braun advised those present that this is a Work Session, and there will be no public comment taken at this time. Any of the Council candidates who may have a question should be in direct contact with staff. Manager Myers opened discussion on the 2010 Budget, indicating he hoped to involve the candidates in all discussions and work sessions on the Budget. He referenced the Budget calendar and proposed a Town Meeting to give the public the opportunity for input to the Budget. Finance Director Ziomkowski indicated the Town Meeting is intended to receive public input on which programs are important to the public, and perhaps a second Town Meeting could involve the public's preferences between different projects. Discussion ensued on previous Town Meetings held, the importance of not creating expectations that can't be met, and the importance of identifying core services that must be funded. Consideration was given to possible dates for a Town Meeting, and the date of Thursday, August 6, 2009, 6:00 - 8:00 p.m. was agreed upon by the Council. Brief discussion centered around the current General Fund budget of $17.5 million, and the discretionary powers of the Council in setting the budget. It was reiterated that core services must be identified, as well as those services that are beyond what is necessary. Director Ziomkowski used Power Point slides to explain a suggestion made by Councilmember Williams for use in preparing the upcoming budget. Using the Finance Department services as an example, Director Ziomkowski placed different services in a grid that were segregated by mandatory versus non-essential and expensive versus inexpensive. The intent of the grid was to determine which core services must be maintained as opposed to those that could be discontinued. Director Ziomkowski • indicated that, if the Council wanted to pursue the concept, the grids should be completed City wide. It was pointed out that, not only is it important to identify core services, but a determination must be made as to how one service relates to another and whether certain services could be outsourced. Discussion followed. Director Ziomkowski then discussed the next step, that being the transition to budgeting for outcomes. She indicated the City must identify and quantify programs, address current and future spending, put a plan in place, and adhere to it. She noted that pressure is on government to fund core services, and there is a need to know what results the citizens want, how much money to allocate to each result, and how to best allocate and spend funds to achieve the results. There must be an identification, prioritization, and balancing of programs, and there is a need to balance the legislative body with the community of residents and businesses, management and labor. Direct and indirect expenses must be considered, and performance and effectiveness must be measured. In the ensuing discussion, it was noted there are several threats to revenue. In addition, the process used in preparing the 2009 budget was discussed, as staff and the Finance Committee identified several functional areas in the General Fund that should be considered yet again. It was suggested that the process may need to be revisited in terms of what is mandatory, what is in the middle, and what is questionable in terms of what might be cut. Manager Myers noted he has typically used staff to make several cuts to get to an acceptable level before taking the budget to the Council. The Council agreed that the better approach would be for the staff to bring suggested budget cuts to the Council for consideration. LATE ITEMS TO BE None. • PLACED ON THIS OR FUTURE AGENDAS: L-6 -6- CITY COUNCIL MEETING July 7, 2009 ORDINANCES NOT 1. Treatment Plant Operations and Maintenance Fund Reserves: • REQUIRING PUBLIC HEARINGS: This item was pulled from the agenda. Treatment Plant Operations & Maintenance Fund Reserves PUBLIC HEARINGS - None. QUASI-JUDICIAL: PUBLIC HEARINGS - None. OTHER: Councilmember Di Guilio suggested that Finance Agenda Items K.1. and K.2. be moved to the Consent Agenda. This was agreed to by consensus of the Council. CONSENT AGENDA: Councilmember Perry moved to accept the Consent Agenda, to include: 1.) City Council Meeting Minutes of June 16, 2009; 2.) Expenditure Approval List from 6/6/2009 to 6/26/09 for $1,726,456.97; 3.) Olympic Discovery Trail Paving, Project No. TR 07-07, Final Acceptance; 4.) Peabody and Fifth Streets Reconstruction, Project No. 06-06; and 5.) Eastern Corridor Phase 2 (15t Street Sidewalks), Project No. 06-Z 1. The motion was seconded by Councilmember Di Guilio. Manager Myers informed the Council that, with regard to the Peabody and Fifth Streets Reconstruction Project, the City learned there would be an extra $77,000 from the State for the project, which will offset the City's contribution. A motion was taken on the motion, which carried unanimously. FINANCE: 3. Lease Proposal for 110 N. Railroad Avenue . Lease Proposal for 110 N. Director West advised the Council that, on June 10`h, the City had solicited proposals for Railroad Avenue the use of the City-owned Boardwalk Cafe building, formerly known as the Pancake House, on the former Niichel property. The property had been declared surplus by the City Council. The overall intent ofthe property was for redevelopment, and the issue of leasing the property was considered thoroughly by the Real Estate Committee. It was determined that demolition of the buildings would not be cost effective. Director West indicated the City received three proposals for the lease of the building, which were considered by the Real Estate Committee at a meeting held June 29, 2009, and the Committee unanimously recommended the selection of the Art Studio and Gallery. He added there was one previously not recognized item in that the facility didn't have a hook-up for electrical power, as it was removed because of the Gateway project. That matter will need to be remedied. Discussion ensued on costs associated with the interior and exterior electrical installation, and Manager Myers indicated the proposed tenants agreed to pay for the internal work. Lengthy discussion also focused on the length of the proposed lease, which is set for a period of five years. Director West responded to questions raised by the Council on such matters as a 90-day break clause to be included in the lease, as well as previous intentions to place a sign on the property indicating it is available for sale and development. Councilmember Perry, a member ofthe Real Estate Committee, provided clarification on the Committee's recommendation regarding the lease. Councilmember Perry moved to accept the proposal for the Art Studio and Gallery, subject to successful negotiations regarding utility connections; and authorize the City Manager to complete negotiations and finalize the lease agreement with the proponents. Councilmember Kidd seconded the motion. Discussion and debate followed on the merits of leasing the building as opposed to placing it on the market for sale. A vote was taken on the motion, which carried 6 - 1, with Councilmember Williams voting in opposition. L-7 -7- CITY COUNCIL MEETING July 7, 2009 INFORMATION: Manager Myers announced a meeting of July 8, 2009, at 5:30 p.m., at Charles Willson Park regarding the conversion of the park to a dog park. He indicated the Council would • be receiving invitations to attend a celebration this weekend for the Community at Work Project. Manager Myers advised- the Council that the Gateway improvements are complete, and financial reports and change orders will be presented at the next Council meeting. EXECUTIVE SESSION: None. ADJOURNMENT: The meeting was adjourned at 10:14 p.m. Gary Braun, Mayor Becky J. Upton, City Clerk • L-8 -s- • ,c `'~ - FT''' Date: 7/15/2009 1, -.,~._, ~~;~ City of Port Angeles `~ City Council Expenditure Report ~~ _--==~ ~' ~~~~~~-' From: 6/27/2009 To: 7/10/2009 Vendor Description Account Number Invoice Amount BIRD-x INC BIRD REPELLER 001-0000-237.00-00 -42.88 CLALLAM CNTY TREASURER CVCA TO CLALLAM CO TREAS 001-0000-229.40-00 257.08 LYNN PEAVEY COMPANY POLICE EQUIPMENT & SUPPLY 001-0000-237.00-00 -16.93 MICROFLEX PROTECTIVE GLOVES PATROL 001-0000-237.00-00 -35.35 Construction Industries VBCC DEPOSIT REFUND CONST 001-0000-239.10-00 50.00 Judith Gallagher DEP RFD 001-0000-239.93-00 150.00 Julie Mazzoncini DEP RFD 001-0000-239.93-00 50.00 Karen Jensen DEP RFD 001-0000-239.93-00 50.00 L Danks DEP RFD 001-0000-239.93-00 50.00 NJROTC VBCC DEPOSIT REFUND NJROT 001-0000-239.10-00 150.00 Patricia Elofson VBCC DEPOSIT REFUND DOUBL 001-0000-239.10-00 400.00 Peninsula Men's Gospel Singers RFD DEPOSIT 5/30/09 001-0000-239.10-00 50.00 Ron RFD DEPOSIT 6/12/09 001-0000-239.10-00 50.00 Tim Riley VBCC DEPOSIT REFUND TIM R 001-0000-239.10-00 150.00 Ionia Bird DEP RFD 001-0000-239.93-00 150.00 Westport Shipyard VBCC DEPOSIT REFUND WESTP 001-0000-239.10-00 150.00 Wilmer R. Possinger CLUBHOUSE DEPOSIT REFUND 001-0000-239.10-00 50.00 QUALITY LOGO PRODUCTS SUPPLIES 001-0000-237.00-00 -31.00 • SIRCHIE FINGERPRINT LAB SUPPLIES REPLACEMT PREINKED ROLLER 001-0000-237.00-00 001-0000-237.00-00 -48.98 -8.70 WASHINGTON (DOL), STATE OF CPLS STATE SHARE JUNE 09 001-0000-229.60-00 405.00 WASHINGTON STATE TREASURER MAY BUILDING SURCHARGE 001-0000-229.10-00 103.50 DIST CT REV TO ST TREAS 001-0000-229.30-00 10,987.87 Division Total: $13,069.61 Department Total: $13,069.61 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-1210-513.42-10 1.71 QwEST 6-16 a/c 20673593365708 001-1210-513.42-10 27.82 6-14 a/c 3604576684085B 001-1210-513.42-10 7.21 6-14 a/c 36045715355718 001-1210-513.42-10 1.69 6-14 a/c 3604570831558B 001-1210-513.42-10 1.14 6-14 a/c 3604570968343B 001-1210-513.42-10 2.27 6-14 a/c 36045704111998 001-1210-513.42-10 62.75 6-23 a/c 20673123060846 001-1210-513.42-10 20.39 6-23 a/cT310164584B 001-1210-513.42-10 27.82 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-1210-513.42-10 36.72 City Manager Department City Manager Office Division Total: $189.52 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-1220-516.42-10 0.34 FEDERAL EXPRESS CORP Shipping Chgs pe 6-26 001-1220-516.42-10 6.78 OLYMPIC PRINTERS INC BUSINESS CARDS 001-1220-516.31-01 58.54 OLYMPIC STATIONERS INC POLY ENV FOR NEO 001-1220-516.31-01 31.60 • PORT ANGELES CITY TREASURER Batteries/Camera-Coons 001-1220-516.31-01 10.83 QWEST 6-16 a/c 20673593365706 001-1220-516.42-10 5.56 L-9 Page 1 n ~~,~. Date: 7/15/2009 _ City of Port Angeles City Council Expenditure Report s. ~~~°'°'`' S~ From: 6/27/2009 ~ To: 7/10/2009 • Vendor Description Account Number Invoice Amount QwEST 6-14 a/c 36045766840858 001-1220-516.42-10 1.44 6-14 a/c 3604571535571 B 001-1220-516.42-10 0.34 6-14 a/c 36045708315588 001-1220-516.42-10 0.23 6-14 a/c 36045709683438 001-1220-516.42-10 0.45 6-14 a/c 36045704111996 001-1220-516.42-10 12.55 6-23 a/c 20673123060846 001-1220-516.42-10 4.08 6-23 a/c 73101645846 001-1220-516.42-10 5.56 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-1220-516.42-10 18.07 City Manager Department Human Resources Division Total: $156.37 AT8T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-1230-514.42-10 0.17 INTL INST MUNICIPAL CLERKS IIMC ANNUAL DUES 001-1230-514.49-01 125.00 PENINSULA DAILY NEWS LEGAL AD 001-1230-514.44-10 33.58 QwEST 6-16 a/c 20673593365706 001-1230-514.42-10 2.78 6-14 a/c 36045766840856 001-1230-514.42-10 0.72 6-14 a/c 36045715355716 001-1230-514.42-10 0.17 6-14 a/c 36045708315588 001-1230-514.42-10 0.11 6-14 a/c 36045709683436 001-1230-514.42-10 0.23 6-14 a/c 36045704111998 001-1230-514.42-10 6.27 6-23 a/c 20673123060846 001-1230-514.42-10 2.04 6-23 a/c 73101645846 001-1230-514.42-10 2.78 • WASHINGTON (DIS), STATE OF Scan Chgs-June 001-1230-514.42-10 5.40 City Manager Department City Clerk Division Total: $179.25 City Manager Department Department Total: $525.14 AT8T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-2010-514.42-10 1.20 PORT ANGELES CITY TREASURER Business Lunch-YZ 001-2010-514.31-01 35.75 Coho Anniversary Food-TP 001-2010-514.31-01 9.57 QwEST 6-16 a/c 20673593365706 001-2010-514.42-10 19.48 6-14 a/c 36045766840856 001-2010-514.42-10 5.05 6-14 a/c 3604571535571 B 001-2010-514.42-10 1.18 6-14 a/c 36045708315586 001-2010-514.42-10 0.80 6-14 a/c 36045709683438 001-2010-514.42-10 1.59 6-14 a/c 36045704111998 001-2010-514.42-10 43.92 6-23 a/c 20673123060846 001-2010-514.42-10 14.28 6-23 a/c 73101645846 001-2010-514.42-10 19.48 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-2010-514.42-10 10.24 Finance Department Finance Administration Division Total: $162.54 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-2023-514.42-10 1.54 Yvonne Ziomkowski 6 BUDGETING MANUALS 001-2023-514.31-01 112.50 OLYMPIC STATIONERS INC COPY PAPER 001-2023-514.31-01 52.79 PACIFIC OFFICE EQUIPMENT INC REPAIR PAYROLUAP PRINTER 001-2023-514.48-10 34.82 PORT ANGELES SCHOOL DISTRICT RECORD REO LUNCH TRAINING 001-2023-514.31-01 70.00 • C2wEST 6-16 a/c 20673593365706 001-2023-514.42-10 25.04 L-10 Page 2 • • . `'` ._ F r i,`c Date: 7/15/2009 F__~WT~~' City of Port Angeles ~ City Council Expenditure Report r ~. =--- .,ro- ~ ~• „.°-h~' From: 6/27/2009 To: 7/10/2009 Vendor QWEST UNITED PARCEL SERVICE WASHINGTON (DIS), STATE OF Finance Department ACCURINT AT&T BUSINESS SERVICE DIGITAL IMAGING SOLUTIONS INC EQUIFAX GREAT AMERICA LEASING CORP OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC QWEST VERIZON WIRELESS WASHINGTON (DIS), STATE OF Finance Department DATA BASE DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP MORNINGSIDE UNITED PARCEL SERVICE Finance Department Description 6-14 a/c 36045766840858 6-14 a/c 3604571535571 B 6-14 a/c 36045708315586 6-14 a/c 36045709683438 6-14 a/c 360457041 1 1 996 6-23 a/c 20673123060846 6-23 a/c 73101645846 Shipping Chgs Scan Chgs-June Accounting PERSON SEARCHES 6-14 a/c 017 213-4468 001 COPIES THRU 063009 CREDIT REPORTS JUNE COPIER LEASE COPY PAPER REPAIR CUST SERV PRINTER 6-16 a/c 20673593365706 6-14 a/c 36045766840858 6-14 a/c 3604571535571 B 6-14 a/c 36045708315586 6-14 a/c 36045709683436 6-14 a/c 36045704111996 6-23 a/c 20673123060846 6-23 a/c 73101645846 6-13 a!c 271272753-00001 Scan Chgs-June Customer Service JUNE RECORD DESTRUCTION COPIES THRU 063009 JUNE COPIER LEASE JUNE COPIER LEASE JUNE COPIER LEASE JUNE COPIER LEASE JUNE COPY RM SERVICES Shipping Chgs Reprographics Finance Department 6-14 a/c 017 213-4468 001 COPIES THRU 063009 JUNE COPIER LEASE EXPENSE 6-16 alc 20673593365706 Account Number 001-2023-514.42-10 001-2023-514.42-10 001-2023-514.42-10 001-2023-514.42-10 001-2023-514.42-10 001-2023-514.42-10 001-2023-514.42-10 001-2023-514.42-10 001-2023-514.42-10 Division Total: 001-2025-514.41-50 001-2025-514.42-10 001-2025-514.45-31 001-2025-514.41-50 Q01-2025-514.45-31 001-2025-514.31-01 001-2025-514.48-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 Division Total: 001-2080-514.41-50 001-2080-514.45-31 001-2080-514.45-31 001-2080-514.45-31 001-2080-514.45-31 001-2080-514.45-31 001-2080-514.41-50 001-2080-514.42-10 Division Total: Department Total: 00.1-3010-515.42-10 001-3010-515.45-31 001-3010-515.45-31 001-3010-515.42-10 Invoice Amount 6.49 1.52 1.02 2.05 56.47 18.35 25.04 63.29 10.80 $481:72 50.00 2.22 11.69 61.24 125.92 105.58 163.08 36.17 9.37 2.20 1.48 2.96 81.57 26.51 36.17 70.77 7.76 $794.69 188.76 661.11 268.55 607.63 638.27 143.72 855.00 81.00 $3,444.04 $4,882.99 AT&T BUSINESS SERVICE DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP QWEST 1.03 32.76 163.47 16.69 L-11 Page 3 ~ ~ ._rT~~ . , ~ ~, -P~ ~. ~,,~ y f, :. ~`~ '~~~~~~'~'~ ~~ City of Port Angeles City Council Expenditure Report From: 6/27/2009 To: 7/10/2009 Date: 7/15/2009 Vendor Description Account Number Invoice Amount QwESr 6-14 a/c 36045766840858 001-3010-515.42-10 4.33 6-14 a/c 36045715355718 001-3010-515.42-10 1.02 6-14 a/c 36045708315588 001-3010-515.42-10 0.68 6-14 a/c 36045709683438 001-3010-515.42-10 1.36 6-14 a/c 36045704111996 001-3010-515.42-10 37.65 6-23 a/c 20673123060846 001-3010-515.42-10 12.24 6-23 a/c 73101645846 001-3010-515.42-10 16.69 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-3010-515.42-10 6.69 Attorney Attorney Office Division Total: $294.61 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-3021-515.42-10 0.68 BAUMANN ATTY AT LAW, MARK DEFENSE ATTY PCR 14057 001-3021-515.50-90 80.00 DEFENSE ATTY PCR 14403 001-3021-515.50-90 225.00 CLALLAM CNTY DIST 1 COURT JUNE COURT COSTS 001-3021-515.50-90 7,946.99 CLALLAM PUBLIC DEFENDER Public Defender Fees 001-3021-515.41-50 3,888.72 DIGITAL IMAGING SOLUTIONS INC COPIES THRU 063009 001-3021-515.45-31 32.76 GREAT AMERICA LEASING CORP JUNE COPIER LEASE EXPENSE 001-3021-515.45-31 163.47 MYERS, STAN DEFENSE ATTY PCR15130 001-3021-515.50-90 138.00 DEFENSE ATTY PCR14747 001-3021-515.50-90 60.00 22 OVERFLOW CASES 001-3021-515.50-90 3,850.00 IND.DEF.PCR 15390 001-3021-515.50-90 175.00 OwEST 6-16 a/c 20673593365706 001-3021-515.42-10 11.13 6-14 a/c 36045766840858 001-3021-515.42-10 2.88 6-14 a/c 3604571535571 B 001-3021-515.42-10 0.68 6-14 a/c 36045708315588 001-3021-515.42-10 0.45 6-14 a/c 36045709683436 001-3021-515.42-10 0.91 6-14 a/c 36045704111996 001-3021-515.42-10 25.10 6-23 a/c 20673123060846 001-3021-515.42-10 8.16 6-23 a/c 73101645846 001-3021-515.42-10 11.13 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-3021-515.42-10 7.37 Attorney Prosecution Division Total: $16,628.43 Attorney Department Total: $16,923.04 • AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-4010-558.42-10 1.28 PENINSULA DAILY NEWS LEGAL AD 001-4010-558.44-10 260.62 PORT ANGELES CITY TREASURER Chamber Mtg-West 001-4010-558.44-10 2.50 OWEST 6-16 a/c 20673593365706 001-4010-558.42-10 20.87 6-14 a/c 36045766840858 001-4010-558.42-10 5.41 6-14 a/c 36045715355716 001-4010-558.42-10 1.27 6-14 a/c 36045708315588 001-4010-558.42-10 0.85 6-14 a/c 36045709683438 001-4010-558.42-10 1.71 6-14 a/c 36045704111998 001-4010-558.42-10 47.06 6-23 a/c 20673123060846 001-4010-558.42-10 15.30 • 6-23 a/cT3101645846 001-4010-558.42-10 20.87 L-12 Page 4 L - =, Date: 7/15/2009 7,~~, ~, City of Port Angeles ~ ~~ City Council Expenditure Report ~~~~ ~a~ f -~ } ~ ~ From: 6/27/2009 To: 7/10/2009 Vendor WASHINGTON (DIS), STATE OF Community Development AT&T BUSINESS SERVICE DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER OWEST VERIZON WIRELESS WASHINGTON (DIS), STATE OF Community Development • AT&T BUSINESS SERVICE OWEST WASHINGTON (DIS), STATE OF Community Development AT&T BUSINESS SERVICE GLOBALSTAR USA PACIFIC OFFICE EQUIPMENT INC PENINSULA DAILY NEWS PUBLIC SAFETY TESTING INC OWEST Description Scan Chgs-June Planning 6-14 a/c 017 213-4468 001 COPIES THRU 063009 JUNE COPIER LEASE COPY PAPER Key-Boardwalk Cafe-PB ICC Mtg-Lierly 6-16 a/c 20673593365706 6-14 a/c 36045766840856 6-14 a/c 36045715355716 6-14 a/c 36045708315588 6-14 a/c 36045709683438 6-14 a/c 36045704111998 6-23 a/c 20673123060846 6-23 a/c T3?01645846 6-15 a/c 264230412-00003 Scan Chgs-June Building 6-14 a/c 017 213-4468 001 6-16 a!c 20673593365706 6-14 a/c 36045766840858 6-14 a/c 3604571535571 B 6-14 a/c 36045708315586 6-14 a/c 36045709683436 6-14 a/c 36045704111996 6-23 a/c 20673123060846 6-23 a/c 73101645846 Scan Chgs-June Code Compliance Community Development 6-14 a/c 017 213-4468 001 6-19 a/c 1.50018856 OFFICE SUPPLIES, GENERAL LEGAL AD SUBS FEES QTRS 1 & 2 2009 6-16 a/c 20673593365706 6-14 a/c 36045766840856 6-14 a/c 3604571535571 B 6-14 a/c 36045708315588 6-14 a/c 36045709683438 6-14 a/c 36045704111996 Account Number 001-4010-558.42-10 Division Total: 001-4020-524.42-10 001-4020-524.45-31 001-4020-524.45-31 001-4020-524.31-01 001-4020-524.31-01 001-4020-524.31-01 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 Division Total: 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 Division Tofa/: Department Total: 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.31-01 001-5010-521.44-10 001-5010-521.41-50 001-5010-521.42-40 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.42-10 Invoice Amount 10.56 $388.30 0.44 11.69 125.92 52.79 2.79 30.00 7.23 1.87 0.44 0.30 0.59 16.31 5.30 7.23 62.27 1.43 $326.60 0.07 1.11 0.29 0.07 0.05 0.09 2.51 0.82 1.11 4.58 $10.70 $725.60 2.73 41.59 43.34 33.46 700.00 44.52 11.54 2.71- 1.82 3.64 100.39 L-13 Page 5 ~' ` F-~ ~°. ~ ~ ~ Date: 7/15/2009 f~~ City of Port Angeles I'~ l City Council Expenditure Report ~~,.~s ~--~,; ~~~ ~'. r~° From:6/27/2009 To:7/10/2009 • Vendor Description Account Number Invoice Amount QWEST 6-23 a/c 20673123060846 001-5010-521.42-10 32.63 6-23 a/c 73101645846 001-5010-521.42-10 44.52 WA ASSN OF SHERIFFS & POLICE ACCREDITATION CONTRACT AP 001-5010-521.41-50 100.00 WASHINGTON (DIS); STATE OF Scan Chgs-June 001-5010-521.42-10 59.80 Police Department Police Administration Division Total: $1,222.69 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-5021-521.42-10 1.71 BONDY'S GLASS, INC REMOVE TINT ON RED TAURUS 001-5021-521.31-01 50.00 REMOVE TINT ON RED TAURUS 001-5021-521.31-01 -50.00 REMOVE TINT ON RED TAURUS 001-5021-521.31-01 50.00 Sales Tax not Chgd 001-5021-521.31-01 4.20 BRATWEAR CLOTHING & APPAREL 001-5021-521.20-80 514.36 CLOTHING & APPAREL 001-5021-521.20-80 106.77 COPY CAT GRAPHICS SIGNS, SIGN MATERIAL 001-5021-521.31-01 151.76 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-5021-521.31-01 1.36 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5021-521.31-01 21.67 QWEST 6-16 a/c 20673593365706 001-5021-521.42-10 27.82 6-14 a/c 36045766840858 001-5021-521.42-10 7.21 6-14 a/c 3604571535571 B 001-5021-521.42-10 1.69 6-14 a/c 36045708315588 001-5021-521.42-10 1.14 6-14 a/c 36045709683438 001-5021-521.42-10 2.27 6-14 a/c 36045704111998 001-5021-521.42-10 62.75 6-23 a/c 20673123060846 001-5021-521.42-10 20.39 6-23 a/c 73101645848 001-5021-521.42-10 27.82 RADIOSHACK DIGITAL RECORDER,JVIADA F 001-5021-521.31-01 91.05 SWAIN'S GENERAL STORE INC CLEANING COMPOSITION/SOLV 001-5021-521.31-01 0.83 WASHINGTON (DIS), STATE OF COMPUTERS,DP & WORD PROC. 001-5021-521.31-60 341.69 Scan Chgs-June 001-5021-521.42-10 23.44 Police Department Investigation Division Total: $1,459.93 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-5022-521.42-10 4.78 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5022-521.20-80 11.33 CLOTHING & APPAREL 001-5022-521.20-80 58.43 POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 1,319.23 BRATWEAR CLOTHING & APPAREL 001-5022-521.20-80 516.52 CLOTHING & APPAREL 001-5022-521.20-80 451.48 COPY CAT GRAPHICS SIGNS, SIGN MATERIAL 001-5022-521.49-90 13.01 HANSEN'S TROPHY 12 SCH PATROL PLAQUES & 001-5022-521.31-01 234.14 ONE MORE SCHOOL PATROL PL 001-5022-521.31-01 19.51 INTL ASSN LAw ENFCMNT FRARM IN DUES FOR PENINGER 2009-10 001-5022-521.49-01 55.00 KITSAP COUNTY SHERIFF'S OFFICE SPRING EVOC 7 STUDENTS 6 001-5022-521.43-10 186.15 LYNN PEAVEY COMPANY POLICE EQUIPMENT & SUPPLY 001-5022-521.31-01 218.43 MICROFLEX PROTECTIVE GLOVES PATROL 001-5022-521.31-01 456.15 • NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 001-5022-521.31-01 49.41 L - 14- Page 6 ,~ ~:+ Date: 7/15/2009 F~..... ~,~~. City of Port Angeles ~ ~ City Council Expenditure Report ti,~ ---, ~~, ~ ,- " ~~~> ~ ~~ -' From: 6/27/2009 To: 7/10/2009 Vendor Description Account Number OLYMPIC MEDICAL CENTER ROENING,RENEE AT OFCR REQ 001-5022-521.49-90 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 PUGET SOUND POLYGRAPH EXAMINERS HUMAN SERVICES 001-5022-521.41-50 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 QwEST 6-16 a/c 20673593365706 001-5022-521.42-10 6-14 a/c 36045766840856 001-5022-521.42-10 6-14 a/c 36045715355716 001-5022-521.42-10 6-14 a/c 36045708315588 001-5022-521.42-10 6-14 a/c 36045709683438 001-5022-521.42-10 6-14 a/c 36045704111998 001-5022-521.42-10 6-23 a/c 20673123060846 001-5022-521.42-10 6-23 a/c 73101645846 001-5022-521.42-10 SQUAD ROOM EMBLEMS CPL PIN FOR 280 001-5022-521.31-01 SWAINS GENERAL STORE INC CLEANING COMPOSITION/SOLV 001-5022-521.31-01 CLEANING COMPOSITION/SOLV 001-5022-521.31-01 CLEANING COMPOSITION/SOLV 001-5022-521.31-01 POLICE EQUIPMENT & SUPPLY 001-5022-521.31-01 WA STATE CRIMINAL JUSTICE CRIME SCENE INVEST KS AND 001-5022-521.43-10 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-5022-521.42-10 Police Department Patrol Division Total: COPY CAT GRAPHICS CLOTHING & APPAREL 001-5026-521.31-11 CLOTHING & APPAREL 001-5026-521.31-11 NEXTEL COMMUNICATIONS Volunteer Cell Phones 001-5026-521.42-10 RICHMOND 2-WAY RADIO RADIO & TELECOMMUNICATION 001-5026-521.31-11 Police Department Reserves & Volunteers Division Total: AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-5029-521.42-10 DIGITAL IMAGING SOLUTIONS INC COPIER TONER 001-5029-521.31-01 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-5029-521.45-31 OFFICE MACHINES & ACCESS 001-5029-521.45-31 OLYMPIC PRINTERS INC OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 OLYMPIC STATIONERS INC COPY PAPER 001-5029-521.31-01 PEN PRINT INC OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 QwEST 6-16 a/c 20673593365706 001-5029-521.42-10 6-14 a/c 36045766840858 001-5029-521.42-10 6-14 a/c 36045715355718 001-5029-521.42-10 6-14 a/c 36045708315588 001-5Q29-521.42-10 6-14 a/c 36045709683436 001-5029-521.42-10 • 6-14 a/c 36045704111996 001-5029-521.42-10 6-20 a/c 206Z200017790B 001-5029-521.42-10 Invoice Amount 50.00 38.79 37.77 225.00 61.95 29.24 77.91 20.19 4.74 3.18 6.37 175.69 57.10 77.91 122.07 10.77 6.25 3.87 41.48 100.00 48.60 $4, 792.45 20.05 43.36 260.69 124.66 $448.76 1.71 168.02 141.33 255.05 373.60 211.16 298.10 213.52 27.82 7.21 1.69 1.14 2.27 62.75 202.03 L-15 Page 7 f ~,`.J~r"~` ~ Date: 7/15/2009 -~~__~ ~ 5 City of Port Angeles ~ -I City Council Expenditure Report ~,,.~~ :, '~~ `~~~~'' From: 6/27/2009 To: 7/10/2009 • Vendor Description Account Number Invoice Amount QWEST 6-23 a/c 20673123060846 001-5029-521.42-10 20.39 6-23 a/cT310164584B 001-5029-521.42-10 27.82 SIRCHIE FINGERPRINT LAB REPLACEMT PREINKED ROLLER 001-5029-521.31-01 112.22 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-5029-521.42-10 10.58 Police Department Records Division Total: $2,138.41 Police Department Department Total: $10,062.24 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-6010-522.42-10 2.39 6-14 a/c 017 213-4468 001 001-6010-522.42-11 0.68 DIGITAL IMAGING SOLUTIONS INC COPIES THRU 063009 001-6010-522.45-31 64.57 GREAT AMERICA LEASING CORP JUNE COPIER LEASE 001-6010-522.45-31 213.03 QWEST 6-16 a/c 20673593365706 001-6010-522.42-10 38.95 6-14 a/c 36045766840856 001-6010-522.42-10 10.09 6-14 a/c 36045715355718 001-6010-522.42-10 2.37 6-14 a/c 36045708315586 001-6010-522.42-10 1.59 6-14 a/c 36045709683436 001-6010-522.42-10 3.18 6-14 a/c 36045704111996 001-6010-522.42-10 87.84 6-23 a/c 20673123060846 001-6010-522.42-10 28.55 6-23 a/c 73101645846 001-6010-522.42-10 38.95 6-16 a/c 20673593365706 001-6010-522.42-11 11.13 6-14 a/c 36045766840856 001-6010-522.42-11 2.88 6-14 a/c 3604571535571 B 001-6010-522.42-11 0.68 6-14 a/c 36045708315586 Oat-6010-522.42-11 0.45 6-14 a/c 36045709683438 001-6010-522.42-11 0.91 6-14 a/c 36045704111996 001-6010-522.42-11 25.10 6-23 a/c 20673123060846 001-6010-522.42-11 8.16 6-23 a/c 73101645846 001-6010-522.42-11 11.13 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-6010-522.42-11 7.19 Fire Department Fire Administration Division Total: $559.82 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-6020-522.42-10 2.22 QWEST 6-16 a/c 20673593365706 001-6020-522.42-10 36.17 6-14 a/c 36045766840856 001-6020-522.42-10 9.37 6-14 a/c 36045715355716 001-6020-522.42-10 2.20 6-14 a/c 36045708315586 001-6020-522.42-10 1.48 6-14 a/c 36045709683438 001-6020-522.42-10 2.96 6-14 a/c 36045704111996 001-6020-522.42-10 81.57 6-23 a/c 20673123060846 001-6020-522.42-10 26.51 6-23 a/c 73101645846 001-6020-522.42-10 36.17 SUNSET DO-IT BEST HARDWARE FIRE PROTECTION EQUIP/SUP 001-6020-522.31-02 31.62 SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER001-6020-522.31-02 21.40 VERIZON WIRELESS 6-15 a/c 264395724-00001 001-6020-522.42-10 25.12 6-10 a/c 571099962-00001 001-6020-522.42-1.0 49.81 WASHINGTON (DIS); STATE OF Scan Chgs-June 001-6020-522.42-10 0.50 L-16 Page 8 ,, X79'-'~ Date: 7/15/2009 ~..~_~ ~'~; City of Port Angeles City Council Expenditure Report • `° r~~~`- From: 6/27/2009 To: 7/10/2009 Vendor Description Account Number Invoice Amount Fire Department Fire Supression Division Total: $327.10 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-6021-522.42-10 0.17 QWEST 6-16 a/c 20673593365706 001-6021-522.42-10 2.78 6-14 a/c 36045766840856 001-6021-522.42-10 0.72 6-14 a/c 3604571535571 B 001-6021-522.42-10 0.17 6-14 a/c 36045708315588 001-6021-522.42-10 0.11 6-14 a/c 36045709683436 001-6021-522.42-10 0.23 6-14 a/c 36045704111996 001-6021-522.42-10 6.27 6-23 a/c 20673123060846 001-6021-522.42-10 2.04 6-23 a/c 73101645846 001-6021-522.42-10 2.78 Fire Department Fire Volunteers Division Total: $15.27 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-6030-522.42-10 0.34 QWEST 6-16 a/c 20673593365706 001-6030-522.42-10 5.56 6-14 a/c 36045766840856 001-6030-522.42-10 1.44 6-14 a/c 36045715355716 001-6030-522.42-10 0.34 6-14 a/c 36045708315586 001-6030-522.42-10 0.23 6-14 a/c 36045709683436 001-6030-522.42-10 0.45 6-14 a/c 36045704111996 001-6030-522.42-10 12.55 6-23 a/c 20673123060846 001-6030-522.42-10 4.08 • 6-23 a/c 73101645846 001-6030-522.42-10 5.56 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-6030-522.42-10 2.71 Fire Department Fire Prevention Division Total: $33.26 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-6040-522.42-10 0.34 QUILL CORPORATION RENTAL OR LEASE SERVICES 001-6040-522.31-01 45.45 QWEST 6-16 a/c 20673593365706 001-6040-522.42-10 5.56 6-14 a/c 36045766840858 001-6040-522.42-10 1.44 6-14 a/c 36045715355718 001-6040-522.42-10 0.34 6-14 a/c 36045708315588 001-6040-522.42-10 0.23 6-14 a/c 36045709683438 001-6040-522.42-10 0.45 6-14 a/c 36045704111998 001-6040-522.42-10 12.55 6-23 a/c 20673123060846 001-6040-522.42-10 4.08 6-23 a/c 73101645846 001-6040-522.42-10 5.56 VERIZON WIRELESS 6-10 a/c 571099962-00001 001-6040-522.42-10 34.29 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-6040-522.42-10 14.89 Scan Chgs-June 001-6040-522.42-10 1.42 Fire Department Fire Training Division Total: ~ $126.60 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-6060-525.42-10 1.54 QWEST 6-16 a/c 20673593365706 001-6060-525.42-10 25.04 6-14 a/c 36045766840858 001-6060-525.42-10 6.49 6-14 a/c 36045715355718 001-6060-525.42-10 1.52 • 6-14 a/c 36045708315588 001-6060-525.42-10 1.02 6-14 a/c 36045709683438 001-6060-525.42-10 2.05 L-17 Page 9 r''_Fr i~'"° ,; Date: 7/15/2009 -;~ ~ City of Port Angeles ~ ~~,~ ; City Council Expenditure Report ~~ ~.- s.. ~` ' '~~-''`'-~ From: 6/27/2009 To: 7/10/2009 Vendor Description Account Number Invoice Amount OWEST 6-14 a!c 36045704111996 001-6060-525.42-10 56.47 6-23 a/c 20673123060846 001-6060-525.42-10 18.35 6-23 a/c 73101645846 001-6060-525.42-10 25.04 Fire Department Emergency Management Division Total: .$137.52 Fire Department Department Total: $1,199.57 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-7010-532.42-10 5.30 COMPLETE LINE, THE PENS,PADS,LEAD,MARKER 001-7010-532.31-01 223.20 DIGITAL IMAGING SOLUTIONS INC COPIES THRU 063009 001-7010-532.45-31 621.45 FEDERAL EXPRESS CORP Shipping Chgs pe 6-26 001-7010-532.42-10 4.87 GREAT AMERICA LEASING CORP JUNE COPIER LEASE 001-7010-532.45-31 65.02 PENINSULA DAILY NEWS LEGAL AD 001-7010-532.44-10 17.17 PORT ANGELES CITY TREASURER Chamber lunch-GC/CD 001-7010-532.43-10 26.00 OWEST 6-16 a/c 20673593365706 001-7010-532.42-10 86.26 6-14 a/c 36045766840856 001-7010-532.42-10 22.35 6-14 a/c 3604571535571 B 001-7010-532.42-10 5.25 6-14 a/c 36045708315588 001-7010-532.42-10 3.52 6-14 aJc 36045709683436 001-7010-532.42-10 7.05 6-14 a/c 36045704111998 001-7010-532.42-10 194.51 6-23 a/c 20673423060846 001-7010-532.42-10 63.22 6-23 a/c 73101645846 001-7010-532.42-10 86.26 • VERIZON WIRELESS 6-22 a/c 571136182-00001 001-7010-532.42-10 136.36 6-28 a/c 271138138-00002 001-7010-532.42-10 40.00 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-7010-532.42-10 83.59 COMPUTERS;DP & WORD PROC. 001-7010_532.48-02 341.69 Public Works-Gen Fnd Pub Wks Administration Division Total: $2,033.07 Public Works-Gen Fnd Department Total: $2,033.07 ASM SIGNS MISCELLANEOUS SERVICES 001-8010-574.41-50 817.08 AT&T BUSINESS SERVICE 6-14 a!c 017 213-4468 001 001-8010-574.42-10 0.51 DIGITAL IMAGING SOLUTIONS INC COPIES THRU 063009 001-8010-574.45-31 40.69 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-8010-574.45-31 36.58 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 23.74 OWEST 6-16 a/c 20673593365706 001-8010-574.42-10 8.35 6-14 a/c 36045766840856 001-8010-574.42-10 2.16 6-14 a/c 3604571535571 B 001-8010-574.42-10 0.51 6-14 a/c 36045708315586 001-8010-574.42-10 0.34 6-14 a/c 36045709683438 001-8010-574.42-10 0.68 6-14 a/c 36045704111998 001-8010-574.42-10 18.82 6-23 a/c 20673123060846 001-8010-574.42-10 6.12 6-23 a/c 73101645846 001-8010-574.42-10 8.35 WASHINGTON (DIS), STATE OF Scan Chgs-June 001-8010-574.42-10 12.09 Parks & Recreation Parks Administration Division Total: $976.02 • AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 001-8012-555.42-10 0.51 L-18 Page 10 • ~~ ,~ ~ - -~' r. Date: 7/15/2009 ~_._ ~ City of Port Angeles ~ ° °~ City Council Expenditure Report ,t, _ ~ ~~ ,. r,,s-~. From:6/27/2009 To: 7/10/2009 Vendor DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP PACIFIC OFFICE EQUIPMENT INC QWEST WASHINGTON (DIS), STATE OF Parks & Recreation AMERICAN RED CROSS-PA . AT&T BUSINESS SERVICE KIEFER & ASSOCIATES, ADOLPH Jayna Lafferty Leah Gould QWEST • Parks & Recreation AT&T BUSINESS SERVICE PENINSULA AWARDS & TROPHIES QWEST Description COPIES THRU 063009 OFFICE MACHINES & ACCESS JUNE COPIER LEASE PRINTER INK PRINTER INK YELLOW PRINTING NEWSLETTER 6-14 a/c 36045770049478 6-16 a/c 20673593365706 6-14 a/c 36045766840858 6-14 a/c 3604571535571 B 6-14 a/c 36045708315586 6-14 a/c 36045709683436 6-14 a/c 36045704111996 6-20 a/c 20672172274656 6-23 a/c 20673123060846 6-23 a/c 73101645846 Scan Chgs-June Senior Center FIRST AID & SAFETY EQUIP. 6-14 a/c 017 213-4468 001 SPORTING & ATHLETIC EQUIP SPORTING & ATHLETIC EQUIP REPLACEMENT PRINTER PICNIC @ THE POOL SUPPLIE OFFFICE SUPPLIES 6-16 a/c 20673593365706 6-14 a/c 36045766840856 6-14 a/c 3604571535571 B 6-14 a/c 36045708315588 6-14 a/c 36045709683438 6-14 a/c 36045704111996 6-23 a/c 20673123060846 6-23 a/c 73101645846 William Shore Pool 6-14 a/c 017 213-4468 001 MARKERS, PLAQUES,SIGNS 6-16 a/c 20673593365706 6-14 a/c 36045766840856 6-14 a/c 3604571535571 B 6-14 a/c 36045708315588 6-14 a/c 36045709683438 6-14 a/c 36045704111996 Account Number 001-8012-555.45-31 001-8012-555.45-31 001-8012-555.45-31 001-8012-555.31-01 001-8012-555.31-01 001-8012-555.31-01 001-8012-555.42-10 001-8012-555.42-10 001-8012-555.42-10 001-8012-555.42-10 001-8012-555.42-10 001-8012-555.42-10 001-8012-555.42-10 001-8012-555.42-10 001-8012-555.42-10 001-8012-555.42-10 001-8012-555.42-10 Division Total: 001-8020-576.43-10 001-8020-576.42-10 001-8020-576.34-01 001-8020-576.34-01 001-8020-576.31-01 001-8020-576.31-01 001-8020-576.31-01 001-8020-576.42-10 001-8020-576.42-10 001-8020-576.42-10 001-8020-576.42-10 001-8020-576.42-10 001-8020-576.42-10 001-8020-576.42-10 001-8020-576.42-10 Division Total: 001-8050-536.42-10 001-8050-536.34-01 001-8050-536.42-10 001-8050-536.42-10 001-8050-536.42-10 001-8050-536.42-10 001-8050-536.42-10 001-8050-536.42-10 Invoice Amount 59.90 33.77 171.55 82.93 17.33 1,008.12 40.99 8.35 2.16 0.51 0.34 0.68 18.82 57.46 6.12 8.35 0.64 $1,518.53 8.00 0.68 402.11 338.73 74.80 8.67 143.04 11.13 2.88 0.68 0.45 0.91 25.10 8.16 11.13 $1,036.47 0.34 10.30 5.56 1.44 0.34 0.23 0.45 12.55 L-19 Page 11 _- - ~R~`_FT~, ^~ Date: 7/15/2009 t ~.~_ ~. City of Port Angeles f - I City Council Expenditure Report .~ `'~ ~t~°-~'` From: 6/27/2009 To: 7/10/2009 Vendor QWEST WASHINGTON (DIS), STATE OF Parks & Recreation AMSAN OLYMPIC SUPPLY ANGELES MILLWORK & LUMBER CO AT&T BUSINESS SERVICE BAXTER AUTO PARTS #15 BLAKE SAND & GRAVEL INC CPS PROFESSIONAL PRODUCTS, INC GRAINGER GROSS'S NURSERY & FLORIST Cory Delikat OLYMPIC STATIONERS INC QWEST SANDERSON SAFETY SUPPLY CO VERIZON WIRELESS WASHINGTON (DIS), STATE OF Parks & Recreation CED/CONSOLIDATED ELEC DIST INC DEPT OF LABOR 8 INDUSTRIES Facilities Maintanance AMSAN OLYMPIC SUPPLY AQUATIC SPECIALTY SERVICES Facilities Maintanance AT&T BUSINESS SERVICE QWEST Description Account Number 6-23 a/c 20673123060846 001-8050-536.42-10 6-23 a/c 73101645846 001-8050-536.42-10 Scan Chgs-June 001-8050-536.42-10 Ocean View Cemetery Division Total: ENVIRONMENTAL&ECOLOGICAL 001-8080-576.31-01 ENVIRONMENTAL&ECOLOGICAL 001-8080-576.31-01 ENVIRONMENTAL&ECOLOGICAL 001-8080-576.31-01 FIRST AID & SAFETY EQUIP. 001-8080-576.31-01 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 HAND TOOLS ,POW&NON POWER001-8080-576.31-20 6-14 a/c 017 213-4468 001 001-8080-576.42-10 SUPPLIES ~ 001-8080-576.31-01 SEED,SOD,SOIL&INOCULANT 001-8080-576.31-40 SEED,SOD,SOIL&INOCULANT 001-8080-576.31-40 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 PRODUCTION&MANUFACTURING 001-8080-576.31-40 SUPPLIES 001-8080-576.31-20 NURSERY STOCK & SUPPLIES 001-8080-576.31-40 TUITION REIMBURSEMENT 001-8080-576.43-10 SUPPLIES 001-8080-576.31-01 6-46 a/c 20673593365708 001-8080-576.42-10 6-14 a/c 36045766840856 001-8080-576.42-10 6-14 a/c 36045715355716 001-8080-576.42-10 6-14 a/c 36045708315588 001-8080-576.42-10 6-14 a/c 36045709683438 001-8080-576.42-10 6-14 a/c 36045704111996 001-8080-576.42-10 6-23 a/c 20673123060846 001-8080-576.42-10 6-23 a/c 73101645846 001-8080-576.42-10 ENVIRONMENTAL&ECOLOGICAL 001-8080-576.31-01 6-22 a/c 571136182-00003 001-8080-576.42-10 Scan Chgs-June 001-8080-576.42-10 Park Facilities Division Total: Parks & Recreation Department Total: ELECTRICAL EQUIP & SUPPLY 001-8112-555.31-20 BUILDING MAINT&REPAIR SER 001-8112-555.31-20 Senior Center Facilities Division Total: CHEMICAL, COMMERCIAL,BULK 001-8120-576.31-05 WATER&SEWER TREATING CHEN001-8120-576.31-20 Pool Facilities Division Total: 6-14 a/c 017 213-4468 001 001-8130-518.42-10 6-16 a/c 20673593365706 001-8130-518.42-10 Invoice Amount 4.08 5.56 0.56 $41.41 4.61 -3.45 3.46 39.00 6.40 25.24 76.86 1.71 43.71 36.69 51.71 9.52 7,219.44 197.56 99.51 1,625.43 16.72 27.82 7.21 1.69 1.14 2.27 62.75 20.39 27.82 15.47 78.61 1.20 $9,700.49 $13,272.92 • 49.48 218.80 $268.28 305.47 185.16 $490.63 0:17 • 2.78 L-20 Page 12 • • r'~ -" "^' Date: 7/15/2009 -~,,._ `' ~ City of Port Angeles !, ~ I City Council Expenditure Report- ~~; ~ ~ ~:: From: 6/27/2009 To:7!10/2009 Vendor QWEST Facilities Maintanance AMSAN OLYMPIC SUPPLY AT&T BUSINESS SERVICE CED/CONSOLIDATED ELEC DIST INC QWEST WASHINGTON (DIS), STATE OF Facilities Maintanance -Description 6-14 a/c 36045766840856 6-14 a/c 36045715355716 6-14 a/c 36045708315586 6-14 a/c 36045709683438 6-14 a/c 36045704111996 6-23 a/c 20673123060846 6-23 a/c 73101645846 Custodial/Janitorial Svcs JANITORIAL SUPPLIES 6-14 a/c 017 213-4468 001 ELECTRICAL EQUIP & SUPPLY 6-16 a/c 20673593365706 6-14 a/c 36045766840856 6-14 a/c 3604571535571 B 6-14 a/c 36045708315588 6-14 a/c 36045709683438 6-14 a/c 36045704111996 6-23 a/c 20673123060846 6-23 a/c 73101645846 6-20 a/c 20678139536236 6-16 a/c 20673557247686 Scan Chgs-June Central Svcs Facilities Facilities Maintanance Account Number 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 001-8130-518.42-10 Division Total: 001-8131-518.31-01 001-8131-518.42-10 001-8131-518.31-20 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 001-8131-518.42-10 Division Total: Department Total: Invoice Amount 0.72 0.17 0.11 0.23 6.27 2.04 2.78 $15.27 141.17 0.17 93.72 2.78 0.72 0.17 0.11 0.23 6.27 2.04 2.78 53.45 57.46 3.53 $364.60 $1,138.78 General Fund Fund Total: $63,832.96 JACKSON'S SIGNS FINAL PAYMENT INTERP SIGN 101-1.430-594.65-10 3,600.00 PORT ANGELES CHAMBER OF coMM 4TH OF JULY FIREWORKS 101-1430-557.50-83 2,500.00 09 MEDIA & MKTG CAMPAIGN 101-1430-557.50-83 20,548.75 Lodging Excise Tax Lodging Excise Tax Division Total: $26,648.75 Lodging Excise Tax Department Total: $26,648.75 Lodging Excise Tax Fund Fund Total: $26,648.75 AMSAN OLYMPIC SUPPLY ENVIRONMENTAL&ECOLOGICAL 102-7230-542.31-01 4.61 ENVIRONMENTAL&ECOLOGICAL 102-7230-542.31-01 -3.51 ENVIRONMENTAL&ECOLOGICAL 102-7230-542.31-01 3.46 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 102-7230-542.42-10 0.85 BLAKE SAND & GRAVEL INC SUPPLIES 102-7230-542.31-20 6.23 FAMILY SHOE STORE SUPPLIES 102-7230-542.31-01 46.61 SHOES AND BOOTS 102-7230-542.31-01 143.00 HARTNAGEL BUILDING SUPPLY INC LUMBER& RELATED PRODUCTS 102-7230-542.31-20 15.47 OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER SUPPLIES CDL License-Groves 102-7230-542.31-01 102-7230-542.49-90 16.73 30.00 PUD #1 OF CLALLAM COUNTY Woodhaven/Golf Course Rd 102-7230-542.47-11 13.64 L-21 Page 13 crn ~ ~ - Date: 7/15/2009 City of Port Angeles +'~ ~~~ I City Council Expenditure Report ~• ~:~, ' ~~*~-'' From: 6/27/2009 To: 7/10/2009 Vendor OWEST SAHLBERG EQUIPMENT CO INC, JF SANDERSON SAFETY SUPPLY CO VERIZON WIRELESS WASHINGTON (DIS), STATE OF WASHINGTON (DOT), STATE OF Public Works-Street Description Account Number 6-16 a/c 20673593365706 102-7230-542.42-10 6-14 a/c 36045766840858 102-7230-542.42-10 6-14 a/c 36045715355718 102-7230-542.42-10 6-14 a/c 3604570831558B 102-7230-542.42-10 6-14 a/c 36045709683438 102-7230-542.42-10 6-14 a/c 36045704111998 102-7230-542.42-10 6-23 a/c 20673123060846 102-7230-542.42-10 6-23 a/c 73101645846 102-7230-542.42-10 CHEMICAL LAB EQUIP & SUPP 102-7230-542.35-01 ENVIRONMENTAL&ECOLOGICAL 102-7230-542.31-01 6-22 a/c 571136182-00003 102-7230-542.42-10 Scan Chgs-June 102-7230-542.42-10 CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 Street Division Total: Public Works-Street Department Total Street Fund AT&T BUSINESS SERVICE CASCADIA LAW GROUP PENINSULA DAILY NEWS PORT ANGELES CITY TREASURER OWEST VERIZON WIRELESS Economic Development VERIZON WIRELESS Economic Development PUBLIC WORKS BOARD(EFT) 6-14 a/c 017 213-4468 001 MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE MISC PROFESSIONAL SERVICE LEGAL AD PABA/Chamber Mtgs-West PABA Lunch-West 6-16 a/c 20673593365708 6-14 a/c 36045766840858 6-14 a/c 3604571535571 B 6-14 a/c 36045708315588 6-14 a/c 36045709683438 6-14 a/c 36045704111998 6-23 a/c 20673123060846 6-23 a/c 73101645848 6-15 a/c 264230412-00003 Economic Development 6-15 a/c 264230412-00003 Archaeologist Economic Development Fund Total 103-1511-558.42-10 103-1511-558.41-50 103-1511-558.41-50 103-1511-558.41-50 103-1511-558.41-50 103-1511-558.41-50 103-1511-558.41-50 103-1511-558.44-10 103-1511-558.31-01 103-1511-558.44-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 103-1511-558.42-10 Division Total: 103-1512-558.42-10 Division Total; Department Total; Economic Development Fund Total: Marine Drive Reconst 105-7840-591.71-10 Invoice Amount 13.91 3.61 0.85 0.57 1.14 31.37 10.20 13.91 693.76 15.47 65.27 3.88 403.64 167.15 $1,701.82 $1,701.82 $1,701.82 0.09 100.00 2,300.00 1,273.75 180.00 90.00 180.00 63.74 24.17 5.07 1.39 0.36 0.08 0.06 0.11 3.14 1.02 1.39 15.57 $4,239.94 38.92 $38.92 $4,278.86 $4,278.86 36,947.36 L-22 • • • Page 14 F ]' A, ~ " „+ Date: 7/15/2009 _,. ~ City of Port Angeles I' -, I City Council Expenditure Report '` *~-~`<. From: 6/2T/2009 To: 7/10/2009 Vendor Description Account Number Invoice Amount PUBLIC WORKS BOARD(EFT) 8th & Peabody Culv Recon 105-7840-591.71-10 4,547.36 Marine Drive Reconst 105-7840-592.81-10 2,955.79 8th & Peabody Culv Recon 105-7840-592.81-10 181.89 Real Estate Excise Tax Real Estate Excise Tax-1 Division Total; $44,632.40 Real Estate Excise Tax Department Total: $44,632.40 Real Estate Excise Tax #1 Fund Total: $44,632.40 AT8~T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 106-1512-558.42-10 0.17 QWEST 6-16 a/c 20673593365706 106-1512-558.42-10 2.78 6-14 a/c 36045766840856 106-1512-558.42-10 0.72 6-14 a/c 36045715355718 106-1512-558.42-10 0.17 6-14 a/c 36045708315588 106-1512-558.42-10 0.11 6-14 a/c 36045709683438 106-1512-558.42-10 0.23 6-14 a/c 36045704111996 106-1512-558.42-10 6.27 6-23 a/c 20673123060846 106-1512-558.42-10 2.04 6-23 a/c 73101645846 106-1512-558.42-10 2.78 WASHINGTON (DIS), STATE OF Scan Chgs-June 106-1512-558.42-10 0.63 Economic Development Archaeologist Division Total: $15.90 Economic Development Department Total; $15.90 Cultural Resources Fund Total: $15.90 AHRENS, KENNETH E Rental Fees 107-5160-528.45-30 700.00 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 107-5160-528.42-10 4.61 CAPTAIN T'S 2 PENCOM UNIFORM SHIRTS 107-5160-528.20-80 63.91 G BROOKS UNIFORM SHIRTS 107-5160-528.20-80 218.27 GLOBALSTAR USA 6-16 a/c 1.50018859 107-5160-528.42-10 41.59 OLYMPIC STATIONERS INC COPY PAPER 107-5160-528.31-01 105.59 PACIFIC OFFICE EQUIPMENT INC HP LJ4250/4350 TONER CART 107-5160-528.31-01 181.02 CANON FX3 TONER CARTRIDGE 107-5160-528.31-01 92.68 QUALITY LOGO PRODUCTS SUPPLIES 107-5160-528.31-01 400.00 SUPPLIES 107-5160-528.31-01 631.98 QUILL CORPORATION 4 STAPLERS/1 LJ2600 PRINT 107-5160-528.31-01 111.75 STENO NOTEBOOKS FOR CALLT 107-5160-528.31-01 27.10 QWEST 6-16 a/c 20673593365706 107-5160-528.42-10 75.13 6-14 a/c 36045766840856 107-5160-528.42-10 19.47 6-14 a/c 3604571535571 B 107-5160-528.42-10 4.57 6-14 a/c 36045708315588 107-5160-528.42-10 3.07 6-14 a/c 36045709683438 107-5160-528.42-10 6.14 6-14 a/c 36045704111998 107-5160-528.42-10 169.41 6-23 a/c 20674119188736 107-5160-528.42-10 57.46 6-23 a/c 20673123060846 107-5160-528.42-10 55.06 6-23 a/c 73101645846 107-5160-528.42-10 75.13 • WASHINGTON (DIS), STATE OF Scan Chgs-June 107-5160-528.42-10 62.55 Pencom Pencom Division Total $3,106.49 _. L-23 Page 15 "FT , Date: 7/15/2009 t`%~,~.~ ~ ~~~~ City of Port Angeles City Council Expenditure Report '' °~~~•~='~" From: 6/27/2009 To: 7/10/2009 Vendor Description Account Number Invoice Amount Pencom Department Total: $3,106.49 Pencom Fund Fund Total: $3,106.49 PUBLIC WORKS BOARD(EFT)° 8th St Reconstruction 160-7841-591.71-10 80,426.91 8th St Reconstruction 160-7841-592.81-10 9,651.23 Real Estate Excise Tax Real Estate Excise Tax-2 Division Total: $90,078.14 Real Estate Excise Tax Department Total: $90,078.14 Real Estate Excise Tax #2 Fund Total: $90,078.14 CLALLAM CNTY HOUSING AUTHORITY CONSULTING SERVICES 172-2359-559.41-50 1,112.04 PA Housing Rehabilitation Housing Authority Division Total: $1,112.04 PA Housing Rehabilitation Department Total: $1,112.04 PA Housing Rehab Proj Fund Total: $1,112.04 AT&T BuS1NESS SERVICE 6-14 a/c 017 213-4468 001 174-8221-574.42-10 0.17 CAPTAIN T'S CLOTHING & APPAREL 174-8221-574.31-01 192.95 SOCCER AWARDS 174-8221-574.31-01 184.28 CHAPMAN JR', HOWARD E UMPIRE PAYMENT 174-8221-574.41-50 44.00 DIGITAL IMAGING SOLUTIONS INC COPIES THRU 063009 174-8221-574.45-31 71.98 FLUETSCH, ROBERT LEROY UMPIRE PAYMENT 174-8221-574.41-50 154.00 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8221-574.45-31 64.72 Melissa Schimschal RFD TENNIS CAMP 174-8221-347.60-20 60.00 PIMENTEL, HENRY UMPIRE PAYMENT 174-8221-574.41-50 242.00 ctwEST 6-16 a/c 20673593365706 174-8221-574.42-10 2.78 6-14 a/c 36045766840856 174-8221-574.42-10 0.72 6-14 a/c 3604571535571 B 174-8221-574.42-10 0.17 6-14 a/c 36045708315586 174-8221-574.42-10 0.11 6-14 a/c 36045709683436 174-8221-574.42-10 0.23 6-14 a/c 36045704111996 174-8221-574.42-10 6.27 6-23 a/c 20673123060846 174-8221-574.42-10 2.04 6-23 a/c 73101645846 174-8221-574.42-10 2.78 RAMSEY, SCOTT UMPIRE PAYMENT 174-8221-574.41-50 220.00 ROB MERRITT SALES SPORTS EQUIPMENT 174-8221-574.31-01 418.42 TENNIS AWARDS 174-8221-574.31-01 428.18 ROONEY, RANDY L UMPIRE PAYMENT 174-8221-574.41-50 308.00 STEWART, JULIE A UMPIRE PAYMENT 174-8221-574.41-50 550.00 STEWART, PETER ALLAN UMPIRE PAYMENT 174-8221-574.41-50 726.00 THAYER, JEFFREY UMPIRE PAYMENT 174-8221-574.41-50 352.00 WASHINGTON (DIS), STATE OF Scan Chgs-June 174-8221-574.42-10 5.14 wHI.TTEN, BILL P UMPIRE PAYMENT 174-8221-574.41-50 198.00 Recreation Activities Sports Programs Division Total: $4,234.94 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 174-8222-574.42-10 0:17 AT&T MOBILITY 6-26 a/c 994753890 174-8222-574.42-10 16.69 DIGITAL IMAGING SOLUTIONS INC COPIES THRU 063009 174-8222-574.45-31 71.98 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 174-8222-574.45-31 64.72 L-24 • • C7 Page 16 .:"[ T li . ,~ -- .> Date: 7/15/2009 i City of Port Angeles ~ ~ ~. ~ City Council Expenditure Report s~~. • ' ~ '~"Q ` From: 6/27/2009 To: 7/10/2009 • • Vendor PORT ANGELES CITY TREASURER QWEST WASHINGTON (DIS), STATE OF Recreation Activities AT&T BUSINESS SERVICE DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP PORT ANGELES CITY TREASURER QWEST UNITED PARCEL SERVICE WASHINGTON (DIS), STATE OF Recreation Activities OLYMPIC STATIONERS INC PENINSULA BOTTLING CO INC Firearms Range GENTRY ARCHITECTURE PENINSULA DAILY NEWS Capital Projects-Pub Wks BIRD-X INC Capital Projects-Pub Wks Account Number 174-8222-574.31-01 174-8222-574.42-10 174-8222-574.42-10 174-8222-574.42-10 174-8222-574.42-10 174-8222-574.42-10 174-8222-574.42-10 174-8222-574.42-10 174-8222-574.42-10 174-8222-574.42-10 Division Total: 174-8224-574.42-10 174-8224-574.45-31 174-8224-574.45-31 174-8224-574.31-01 174-8224-574.42-10 174-8224-574.42-10 174-8224-574.42-10 174-8224-574.42-10 174-8224-574.42-10 174-8224-574.42-10 174-8224-574.42-10 174-8224-574.42-10 174-8224-574.31-01 174-8224-574.42-10 Division Total: Department Total: Fund Total: 178-5351-521.35-01 178-5351-521.35-01 Division Total: Department Total: Fund Total: 310-7930-595.65-10 310-7930-595.44-10 310-7930-595.44-10 Division Total: 310-7965-595.65-10 Division Total: Department Total: Fund Total: Invoice Amount 15.26 2.78 0.72 0.17 0.11 0.23 6.27 2.04 2.78 6.99 $190.91 0.17 71.98 64.72 11.12 2.78 0.72 0.17 0.11 0.23 6.27 2.04 2.78 6.16 2.62 $171.87 $4,597.72 $4,597.72 11.51 20.00 $31.51 $31.51 $31.51 7,350.00 314.22 315.34 $7,979.56 553.31 $553.31 $8,532.87 $8,532.87 PORT ANGELES CITY TREASURER Recording Fees-Walrath 314-3920-518.49-90 53.00 L-25 Page 17 Description Dodgeball Supplies-BR 6-16 a/c 20673593365706 6-14 a/c 36045766840856 6-14 a/c 3604571535571 B 6-14 a/c 36045708315586 6-14 a/c 36045709683436 6-14 a/c 36045704111996 6-23 a/c 20673123060846 6-23 a/c 73101645846 Scan Chgs-June Special Events 6-14 a/c 017 213-4468 001 COPIES THRU 063009 OFFICE MACHINES & ACCESS After School Supplies-BR 6-16 a/c 20673593365706 6-14 a/c 36045766840858 6-14 a/c 3604571535571 B 6-14 a/c 36045708315586 6-14 a/c 36045709683436 6-14 a/c 36045704111996 6-23 a/c 20673123060846 6-23 a/c 73101645846 Shipping Chgs Scan Chgs-June Youth/Family Programs Recreation Activities Recreational Activities OFFICE SUPPLIES, GENERAL COOLER, DRINKING WATER Firearms Range Firearms Range Firearms Range OLY DISCOVERY TRAIL LEGAL AD LEGAL AD GF-Street Projects BIRD REPELLER ST-Multi-Modal Transp Ctr Capital Projects-Pub Wks Capital Improvement C _Frm Date: 7/15/2009 ~~ ,~ ~~' City of Port Angeles ~, ~ City Council Expenditure Report ~,~_- :r: ' ';~4ns•~. From: 6/27/2009 To: 7/10/2009 • Vendor Description Account Number Invoice Amount Capital Projects-Aftny Property Management Division Total: $53.00 Capital Projects-Attny Department Total: $53.00 Property Management Fund Fund Total: $53.00 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 910.56 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 651.86 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 478.59 ' ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 510.57 AFFINITY GROUP INC OVERPAYMENT-113 S VALLEY 401-0000-122.10-99 499.81 CHAPMAN, NANCY BUDGET CREDIT REFUND 401-0000-122.10-99 84.43 COOPER, JAMES M UB CR REFUND-FINALS 401-0000-122.10-99 23.65 UB CR REFUND-FINALS 401-0000-122.10-99 43.45 UB CR REFUND-FINALS 401-0000-122.10-99 0.46 CRAIN, JUNE M UB CR REFUND-FINALS 401-0000-122.10-99 34.50 GORMLEY, WESLEY R DEPOSIT REFUND 401-0000-122.10-99 125.00 HALLER, ERIC BUDGET CREDIT REFUND 401-0000-122.10-99 145.37 HocHHALTER; DENNIS UB CR REFUND-FINALS 401-0000=122.10-99 0.30 KILLIAN, CODY K UB CR REFUND-FINALS 401-0000-122.10-99 78.25 KNIGHT, JENNIFER C DEPOSIT REFUND ~ 401-0000-122.10-99 250.00 KRAUSE, BETH A UB CR REFUND-FINALS 401-0000-122.10=99 162.31 LAMMIE, MYLES R UB CR REFUND-FINALS 401-0000-122.10-99 14.10 MALLAND, LINDAA DEPOSIT REFUND- 40-1-0000-122.10-99 250.00 MANGANO, PHYLLIS J BUDGET CREDIT REFUND 401-0000_122.10-99 100.00 NEUROTH, BEVERLY B UB CR REFUND-FINALS 401-0000-122.10-99 9.33 PAGE, RICHARD BUDGET CREDIT REFUND 401-0000-122.10-99 272.80 PLUTE, GORDON G BUDGET CREDIT REFUND 401-0000-122.10-99 618.14 PRENTISS, WILLIAM E BUDGET CREDIT REFUND 401-0000-122.10-99 57.12 PROPERTIES BY LANDMARK INC OVERPAYMENT-1609 W 6TH ST 401-0000-122.10-99 124.75 REED, MONICA J OVERPAYMENT-426 WHIDBY AV 401-0000-122.10-99 14.42 ROBINSON, BRUCE L UB CR REFUND-FINALS 401-0000-122.10-99 72.90 ROBINSON, KATHY UB CR REFUND-FINALS 401-0000-122.10-99 149.06 SUTTON, KELLY A UB CR REFUND-FINALS 401-0000-122.10-99 37.50 TAYLOR, DAWN L UB CR REFUND-FINALS 401-0000-122.10-99 11.93 uzoARU, ALISA I UB CR REFUND-FINALS 401-0000-122.10-99 70.81 VIKING BANK DBA NICKERSON LLC OVERPAYMENT-1108 CATHLEEN 401-0000-122.10-99 150.38 WHITNEY, TERESA D DEPOSIT REFUND 401-0000-122.10-99 62.50 DEPOSIT REFUND 401-0000-122.10-99 62.50 TRAINING NETWORK, THE SCHOOL EQUIP& SUPPLIES 401-0000-237.00-00 -79.79 Division Total: $5,997.56 Department Total: $5,997.56 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 401-7111-533.42-10 0.51 OWEST 6-16 a/c 206T359336570B 401-7111-533.42-10 8.35 6-14 a/c 36045766840856 401-7111-533.42=10~ 2.16 L-26 • • Page 18 :7 • r~ . . ci 4~ Date: 7/15/2009 ~, ; '' City of Port Angeles City Council Expenditure Report ~.~~~f' ,, `' From: 6/27/2009 To:7/10/2009 Vendor Description Account Number Invoice Amount QwEST 6-14 a/c 3604571535571 B 401-7111-533.42-10 0.51 6-14 a/c 36045708315588 401-7111-533.42-10 0.34 6-14 a/c 36045709683438 401-7111-533.42-10 0.68 6-14 a/c 36045704111998 401-7111-533.42-10 18.82 6-23 a/c 20673123060846 401-7111-533.42-10 6.12 6-23 a/c 73101645846 401-7111-533.42-10 8.35 WASHINGTON (DIS), STATE OF Scan Chgs-June 401-7111-533.42-10 4.00 Public Works-Electric Engineering-Electric Division Total: $49.84 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 401-7120-533.42-10 0.51 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPH1401-7120-533.31-60 122.48 COMPUTER ACCESSORIES&SUPF401-7120-533.31-60 143.08 NORTHWEST PUBLIC POWER ASSN REGISTRATION 401-7120-533.43-10 250.00 OwEST 6-16 a/c 206T359336570B 401-7120-533.42-10 8.35 6-14 a/c 36045766840856 401-7120-533.42-10 2.16 6-14 a/c 36045715355716 401-7120-533.42-10 0.51 6-14 a/c 3604570831558B 401-7120-533.42-10 0.34 6-14 a/c 36045709683438 401-7120-533.42-10 0.68 6-14 a/c 36045704111998 401-7120-533.42-10 18.82 6-23 a/c 20673123060846 401-7120-533.42-10 6.12 6-23 a/c 73101645846 401-7120-533.42-10 8.35 WASHINGTON (DIS), STATE OF Scan Chgs-June 401-7120-533.42-10 86.67 Public Works-Electric Power Systems Division Total: $648.07 AMSAN OLYMPIC SUPPLY TEXTILE,FIBERS,LINENS 401-7180-533.31-01 358.28 CUTLERY,DISHES GLASS ETC 401-7180-533.31-01 136.93 ENVIRONMENTAL&ECOLOGlCAL 401-7180-533.31-01 4.61 ENVIRONMENTAL&EGOLOGICAL 401-7180-533.31-01 -3.45 ENVIRONMENTAL&ECOLOGICAL 401-7180-533.31-01 3.46 RAGS,SHOPTOWELS,WIPING 401-7180-533.34-02 235.01 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 401-7180-533.42-10 4.10 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,234.41 CLINICARE OF PORT ANGELES INC DOT PHYSICAL - L DEANE 401-7180-533.49-90 85.00 DOT PHYSICAL-B ROBINSON 401-7180-533.49-90 85.00 COLUMBIA RURAL ELECTRIC ASSN, INC SECURITY,FIRE,SAFETY SERV 401-7180-533.43-10 2,264.69 DIGITAL IMAGING SOLUTIONS INC COPIES THRU 063009 401-7180-533.45-31 14.46 ESCI SECURITY,FIRE,SAFETYSERV 401-7180-533.41-50 1,789.00 GREAT AMERICA LEASING CORP JUNE COPIER LEASE 401-7180-533.45-31 186.66 HEWLETT-PACKARD COMPANY COMPUTERS,DP & WORD PROC. 401-7180-533.31-60 866.12 Richard Hoch REIMBURSEMENT PAYMENT 401-7180-379.00-00 1,033.32 OLYMPIC LAUNDRY & DRY CLEANERS RAGS,SHOP TOWELS,WIPING 401-7180-533.34-02 22.76 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 63.88 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 63.88 OLYMPIC STATIONERS INC OFFICE SUPPLtES, GENERAL 401-7180-533.31-01 72.09 L-27 Page 19 ~. _~ ..r. 1°' -~~~"" Date: 7/15/2009 -~ti_ `~' City of Port Angeles i - - City Council Expenditure Report ~.~ ,, ~~..~;,, ,..1 "`"'~° ~'~ From: 6/27/2009 70: 7/10/2009 Vendor Description Account Number Invoice Amount OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 25.07 OLYMPIC SYNTHETIC PRODUCTS FIRST AID & SAFETY EQUIP. 401-7180-533.34-02 51.73 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 243.35 PARSINEN LANDSCAPE MAINT INC Landscape Maintenance 401-7180-533.41-50 4,581.42 PORT ANGELES CITY LIGHT Bottled Water-Light Ops 401-7180-533.31-01 6.00 Fuel-Hainstock 401-7180-533.31-01 4.19 Food/Drinks-Klarr 401-7180-533.31-01 44.30 Parking-Hainstock 401-7180-533.43-10 8.00 Parking-Hainstock 401-7180-533.43-10 4.00 PORT OF PORT ANGELES Lease Fees 401-7180-533.45-30 4,100.00 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 68.26 QWEST 6-14 a/c 36045747177778 401-7180-533.42-10 40.63 6-16 a!c 20673238819986 401-7180-533.42-10 54.54 6-16 a/c 20673261570006 401-7180-533.42-10 54.54 6-16 a/c 20673227609946 401-7180-533.42-10 54.54 6-16 a/c 20673593365706 401-7180-533.42-10 66.78 6-14 a/c 36045766840858 401-7180-533.42-10 17.30 6-14 a/c 3604571535571 B 401-7180-533.42-10 4.06 6-14 a/c 36045708315586 401-7180-533.42-10 2.73 6-14 a/c 36045709683436 401-7180-533.42-10 5.46 • 6-14 a/c 36045704111996 401-7180-533.42-10 150.59 6-16 a/c 20673238799966 401-7180-533.42-10 54.54 6-23 a/c 20673123060846 401-7180-533.42-10 48.94 6-23 a/cT310164584B 401-7180-533.42-10 66.78 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,094.34 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 98.18 ELECTRONIC COMPONENTS 401-7180-533.48-10 951.93 SANDERSONSAFETYSUPPLYCO ENVIRONMENTAL&ECOLOGICAL 401-7180-533.31-01 15.47 SECURITY SERVICE NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 600.00 SHAKESPEARE COMPOSITES ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 74.63 SUNSET DO-IT BEST HARDWARE GASES CONT.EQUIP:LAB,WELD 401-7180-533.34-02 61.48 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 94.16 SWAIN'S GENERAL STORE INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 11.10 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 18.36 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-20 129.22 ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-20 125.87 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 36.22 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 35.97 TRAINING NETWORK, THE SCHOOL EQUIP& SUPPLIES 401-7180-533.43-10 1,029.59 UNITED PARCEL SERVICE Shipping Chgs 401-7180-533.42-10 9.93 WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 74.80 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 440.33 L-28 Page 20 c' -.~ r~~'Js f••.- Date: 7/15/2009 City of Port Angeles -~ City Council expenditure Report ,. - - :: 0.~ • r' ~ ..*~^' From: 6/27/2009 To: 7/10/2009 Vendor WAGNER-SMITH EQUIPMENT CO WASHINGTON (DIS), STATE OF WESCO DISTRIBUTION INC WESTERN ENERGY INSTITUTE ZEE MEDICAL SERVICE CO Public Works-Electric Description ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Scan Chgs-June ELECTRICAL EQUIP & SUPPLY HUMAN SERVICES FIRST AID & SAFETY EQUIP. Electric Operations Public Works-Electric Account Number 401-7180-533.35-01 401-7180-533.35-01 401-7180-533.42-10 401-7180-533.34-02 401-7180-533.43-10 401-7180-533.31-01 Division Total: Department Total: Invoice Amount 514.18 525.02 10.04 89.28 365.00 65.61 $24,748.67 $25,446.58 $31,444.14 -505.29 -32.76 -$538.05 -$538.05 Electric Utility Fund Fund Total: CARDS PHOSPHATES, INC WATER&SEWER TREATING CHEN402-0000-237.00-00 TOKAY SOFTWARE DATA PROC SERV &SOFTWARE 402-0000-237.00-00 Division Total: Department Total: AMSAN OLYMPIC SUPPLY ENVIRONMENTAL&ECOLOGICAL 402-7380-534.31-01 4.61 ENVIRONMENTAL&ECOLOGICAL 402-7380-534.31-01 -3.45 ENVIRONMENTAL&ECOLOGICAL 402-7380-534.31-01 3.46 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 402-7380-534.42-10 1.03 CARDS PHOSPHATES, INC WATER&SEWER TREATING CHEIV402-7380-534.31-05 6,520.61 CLALLAM CNTY AUDITOR PUD TRAANSFER FEE 402-7380-534.49-90 98.00 DATABAR INCORPORATED SHIPPING AND HANDLING 402-7380-534.44-10 16.86 FEDERAL EXPRESS CORP Shipping Chgs pe 6-26 402-7380-534.42-10 18.16 KIWI FENCING CO. INC. ROADSIDE,GRNDS,REC, PARK 402-7380-534.48-10 1,853.55 E.H. Wachs REPLACEMENT PARTS FOR ACT 402-7380-534.35-01 417.06 PORT ANGELES CITY TREASURER Ferry/Lunch-Cart Test-RB 402-7380-534.43-10 13.96 PUBLIC WORKS BOARD(EFT) Dwntwn Wtrmain Phase III 402-7380-591.71-10 126,687.30 Drinking Wtr Rsvr Covers 402-7380-591.71-10 62,642.41 Sidewalk Wtrmain Reconst 402-7380-591.71-10 53,571.43 Dwntwn Sdwlk/Wtrmn Recon 402-7380-591.71-10 13,306.50 Dwntwn Wtrmain Phase III 402-7380-592.81-10 10,134.98 Drinking Wtr Rsvr Covers 402-7380-592.81-10 7,517.09 Sidewalk Wtrmain Reconst 402-7380-592.81-10 3,214.29 Dwntwn Sdwlk/Wtrmn Recon 402-7380-592.81-10 931.46 PUD #1 OF CLALLAM COUNTY Crown Z Water Rd 402-7380-534.47-10 19.16 awEST 6-23 a/c 20674112553158 442-7380-534.42-10 64.59 6-16 a/c 20673593365708 402-7380-534.42-10 16.69 6-14 a/c 36045766840858 402-7380-534.42-10 4.33 6-14 a/c 36045715355718 402-7380-534.42-10 1.02 6-14 a/c 36045708315588 402-7380-534.42-10 0.68 6-14 a/c 36045709683438 402-7380-534.42-10 1.36 6-14 a/c 36045704111998 402-7380-534.42-10 37.65 • 6-23 a/c 20673123060848 402-7380-534.42-10 12.24 6-23 a/c 73101645848 402-7380-534.42-10 16.69 L-29 Page 21 Date: 7/15/2009 _ _ City of Port Angeles a ~ ~ ~ ~ City Council Expenditure Report ~~, ~„~., w_-~=: r` ,.~° ` `' From: 6/27/2009 To: 7/10/2009 Vendor Description Account Number SANDERSON SAFETY SUPPLY CO ENVIRONMENTAL&ECOLOGICAL 402-7380-534.31-01 TOKAY SOFTWARE DATA PROC SERV &SOFTWARE 402-7380-534.48-02 WASHINGTON (DIS), STATE OF Scan Chgs-June 402-7380-534.42-10 WHISTLE WORKWEAR FIRST AID & SAFETY EQUIP. 402-7380-534.31-01 Public Works-Water Water Division Total: Public Works-Water Department Total: Water Fund Fund Total: LAB SAFETY SUPPLY INC FIRST AID & SAFETY EQUIP. 403-0000-237.00-00 SUPPLIES 403-0000-237.00-00 Division Total: Department Total: AMSAN OLYMPIC SUPPLY ENVIRONMENTAL&ECOLOGICAL 403-7480-535.31-01 ENVIRONMENTAL&ECOLOGICAL 403-7480-535.31-01 ENVIRONMENTAL&ECOLOGICAL 403-7480-535.31-01 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 403-7480-535.42-10 CLINICARE OF PORT ANGELES INC DOT PHYSICAL - R RAYMOND 403-7480-535.49-90 DIGITAL IMAGING SOLUTIONS INC COPIES THRU 063009 403-7480-535.31-01 FEDERAL EXPRESS CORP Shipping Chgs pe 6-26 403-7480-535.42-10 KIWI FENCING CO. INC. ROADSIDE,GRNDS,REC, PARK 403-7480-535.48-10 LAB SAFETY SUPPLY INC SUPPLIES 403-7480-535.31-01 FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 SUPPLIES 403-7480-535.31-01 Larry Waldron DOT PHYSICAL 403-7480-535.49-90 PARSINEN LANDSCAPE MAINT INC Landscape Maintenance 403-7480-535.41-50 PORT ANGELES CITY TREASURER Safety Lunch-Young 403-7480-535.31-01 Picture Frames-Owens 403-7480-535.31-01 Postage-Young 403-7480-535.42-10 PUBLIC WORKS BOARD(EFT) CSO Project Phase I 403-7480-591.71-10 Swr Trtmt Plant Improvmnt 403-7480-591.71-10 Francis St Strm Swr Recon 403-7480-591.71-10 Francis St Sewer Main 403-7480-591.71-10 Francis St Sewer Main 403-7480-591.71-10 CSO Project Phase I 403-7480-592.81-10 Swr Trtmt Plant Improvmnt 403-7480-592.81-10 Francis St Strm Swr Recon 403-7480-592.81-10 Francis St Sewer Main 403-7480-592.81-10 Francis St Sewer Main 403-7480-592.81-10 CSO Project Phase I 403-7480-592.81-10 PUD #1 OF CLALLAM COUNTY Service @ Brook Ave 403-7480-535.47-10 QWEST 6-16 a/c 20673593365706 403-7480-535.42-10 6-14 a/c 36045766840856 403-7480-535.42-10 6-14 a/c 3604571535571 B 403-7480-535.42-10 Invoice Amount 15.47 422.76 17.13 54.74 $287,633.82 $287,633.82 $287,095.77 -10.65 1.73 -$8.92 -$8.92 4.61 -3.47 3.47 1.37 75.00 67.57 17.35 1,727.33 22.82 114.54 -22.23 75.00 921.40 27.99 17.34 11.30 165,937.50 133,126.93 41,888.88 31,052.63 19,736.84 3,318.75 3,993.81 4,188.89 2,794.74 1,875.00 10,888.89 367.66 22.26 5.77 1.35 L-30 • • • Page 22 • ,r "' _ F ~ q"'m~, ~'~-_~. ', rY~ ~, r.t+~ City of Port .Angeles City Council Expenditure Report From: 6/27/2009 To: 7/10/2009 Date: 7/15/2009 Vendor Description Account Number Invoice Amount QWEST 6-14 a/c 36045708315588 403-7480-535.42'-10 0.91 6-14 a/c 36045709683436 403-7480-535.42-10 1.82 6-14 a/c 36045704111998 403-7480-535.42-10 50.20 6-16 a/c 20673295449126 403-7480-535.42-10 54.40 6-16 a/c 2067255850906 403-7480-535.42-10 54.40 6-14 a/c 36045748592476 403-7480-535.42-10 79.02 6-14 a/c 36045763156896 403-7480-535.42-10 79.12 6-23 a/c 20673123060846 403-7480-535.42-10 16.31 6-23 a/c 73101645846 403-7480-535.42-10 22.26 SANDERSON SAFETY SUPPLY CO FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 74.21 ENVIRONMENTAL&ECOLOGICAL 403-7480-535.31-01 15.47 UNITED PARCEL SERVICE Shipping Chgs 403-7480-535.42-10 8.23 VERIZON WIRELESS 6-22 a/c 571136182-00004 403-7480-535.42-10 41.97 WASHINGTON (DIS), STATE OF Scan Chgs-June 403-7480-535.42-10 12.24 Public Works-WW/Stormw Wastewater Division Total: $422,771.85 Public Works-WW/Stormwtr Department Total: $422,771.85 Wastewater Fund Fund Total: $422,762.93 AMSAN OLYMPIC SUPPLY ENVIRONMENTAL&ECOLOGICAL 404-7580-537.31-01 4.61 • ENVIRONMENTAL&ECOLOGICAL ENVIRONMENTAL&ECOLOGICAL 404-7580-537.31-01 404-7580-537.31-01 -3.45 3.46 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 404-7580-537.42-10 0.68 FAMILY SHOE STORE SHOES AND BOOTS 404-7580-537.31-01 150.00 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 404-7580-537.31-01 16.69 QWEST 6-16 a/c 20673593365706 404-7580-537.42-10 11.13 6-14 a/c 36045766840856 404-7580-537.42-10 2.88 6-14 a/c 3604571535571 B 404-7580-537.42-10 0.68 6-14 a/c 36045708315586 404-7580-537.42-10 0.45 6-14 a/c 36045709683438 404-7580-537.42-10 0.91 6-14 a/c 36045704111998 404-7580-537.42-10 25.10 6-23 a!c 20673123060846 404-7580-537.42-10 8.16 6-23 a/c 73101645846 404-7580-537.42-10 11.13 SANDERSON SAFETY SUPPLY CO ENVIRONMENTAL&ECOLOGICAL 404-7580-537.35-01 15.49 WASHINGTON (DIS), STATE OF Scan Chgs-June 404-7580-537.42-10 5.84 wasrE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 46,853.99 Public Works-Solid Waste Solid Waste-Collections Division Total: $47,107.75 Public Works-Solid Waste Department Total: $47,107.75 Solid Waste=Collections Fund Total: $47,107.75 FRESHWATER BAY INN FRESHWATER BAY INN 405-0000-213.10-90 54.00 Division Total: $54.00 Department Tofa/: $54.00 . AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 405-7538-537.42-10 0.68 cLALLAM cNTY ROAD DEPT BLDG CONSTRUC. SERVICES- 405-7538-537.49-90 2,142.74 L-31 Page 23 ~ r ~F,~, ~e~.W.. ~~' I, - '~ `~. -'' `""~~~^'``~~ City of Port Angeles City Council Expenditure Report From:6/27/2009 To: 7/10/2009 Date: 7/15/2009 • Vendor Description Account Number Invoice Amount KATHOL CONSTRUCTION ANIMALS, LIVE 405-7538-537.44-10 216.80 MIDWEST LABORATORIES INC TESTING&CALIBRATION SERVI 405-7538-537.41-50 270.00 PENINSULA DAILY NEWS Recycle page 405-7538-537.44-10 168.00 owEST 6-16 a/c 20673593365706 405-7538-537.42-10 11.13 6-14 a/c 36045766840856 405-7538-537.42-10 2.88 6-14 a/c 3604571535571 B 405-7538-537.42-10 0.68 6-14 a/c 36045708315588 405-7538-537.42-10 0.45 6-14 a/c 36045709683436 405-7538-537.42-10 0.91 6-14 a/c 36045704111996 405-7538-537.42-10 25.10 6-23 a/c 20673123060848 405-7538-537.42-10 8.16 6-23 a/c 73101645846 405-7538-537.42-10 11.19 RADIO PACIFIC INC (KONP) COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 477.00 WASHINGTON (DIS), STATE OF Scan Chgs-June 405-7538-537.42-10 2.01 wasTE CONNECTIONS, INC BLDG CONSTRUC. SERVICES- 405-7538-537.41-51 257,248.81 ENVIRONMENTAL&ECOLOGICAL 405-7538-537.41-51 1,261.50 ENVIRONMENTAL&ECOLOGICAL 405-7538-537.45-30 5,367.27 ENVIRONMENTAL&ECOLOGICAL 405-7538-591.71-10 22,026.20 ENVIRONMENTAL&ECOLOGICAL 405-7538-592.81-10 40,752.53 Public Works-Solid Waste SW -Transfer Station Division Total: $329,994.04 ASPECT CONSULTING, LLC GROUNDWATER REPORTS 405-7585-537.41-50 4,415.50 • EDGE ANALYTICAL TESTING&CALIBRATION SERVI 405-7585-537.41-50 1,508.00 TESTING&CALIBRATION SERVI 405-7585-537.41-50 265.00 TESTING&CALIBRATION SERVI 405-7585-537.41-50 1,566.33 NORTHWESTERN TERRITORIES INC 2009 BEACH TRANSECTS 405-7585-537.41-50 1,747.50 WASHINGTON (ECOLOGY), STATE OF IND STORMWATER PERMIT 405-7585-537.49-90 46.00 Public Works-Solid Waste Solid Waste-Landfill Division Total: $9,548.33 Public Works-Solid Waste Department Total: $339,542.37 Solid Waste-LF/Trf Stn Fund Total: $339,596.37 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 406-7412-538.42-10 0.36 PENINSULA DAILY NEWS LEGAL AD 406-7412-538.44-10 17.17 QwEST 6-16 a/c 20673593365706 406-7412-538.42-10 5.62 6-14 a/c 36045766840856 406-7412-538.42-10 1.49 6-14 a/c 3604571535571 B 406-7412-538.42-10 0.30 6-14 a/c 36045708315586 406-7412-538.42-10 0.26 6-14 a/c 36045709683436 406-7412-538.42-10 0.45 6-14 a/c 36045704111998 406-7412-538.42-10 12.59 6-23 a/c 20673123060846 406-7412-538.42-10 4.06 6-23 a/c 73101645846 406-7412-538.42-10 5.56 VERIZON WIRELESS 6-22 a/c 571136182-00001 406-7412-538.42-10 18.92 WASHINGTON (DIS), STATE OF Scan Chgs-June 406-7412-538.42-10 6.88 Public Works-WW/Stormw Stormwater Division Total: $73.66 • Public Works-WW/Stormwtr Department Total: $73.66 L-32 Page 24 .~ `~ - Fri, _y ' Date: 7/15/2009 `~ City of Port Angeles !' ~ - v I City Council Expenditure Report '~ ~- =~:: • °-•T•~ ~ _ _ - _ _ From: 6/27/2009 To: 7/10/2009 Vendor Description Account Number Invoice Amount Stormwater Fund Fund Total: $73.66 PREMERA !ALASKA CARE PREMERA /ALASKA CARE 409-0000-213.10-90 90.21 PREMERA BLUE CROSS PREMERA BLUE CROSS 409-0000-213.10-90 18.23 PREMERA BLUE CROSS 409-0000-213.10-90 33.00 REGENCE FEDERAL REGENCE FEDERAL 409-0000-213.10-90 33.00 REGENCE FSP REGENCE FSP 409-0000-213.10-90 33.00 TRIWEST TRIWEST 409-0000-213.10-90 598.14 UNIFORM MEDICAL UNIFORM MEDICAL 409-0000-213.10-90 442.40 UNIFORM MEDICAL 409-0000-213.10-90 442.40 VERA ULIN VERA ULIN 409-0000-213.10-90 92.20 Division Total: $1,782.58 Department Total: $1,782.58 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 409-6025-526.42-10 2.05 CLALLAM CNTY EMS Medic I Advisory 409-6025-526.49-50 600.00 QWEST 6-16 a/c 206T359336570B 409-6025-526.42-10 33.39 6-14 a/c 36045766840856 409-6025-526.42-10 8.65 6-14 a/c 3604571535571 B 409-6025-526.42-10 2.03 6-14 a/c 36045708315588 409-6025-526.42-10 1.36 6-14 a/c 36045709683436 409-6025-526.42-10 2.73 • 6-14 a/c 36045704111998 409-6025-526.42-10 75.30 6-23 a/c 206T312306084B 409-6025-526.42-10 24.47 6-23 a/c T310164584B 409-6025-526.42-10 33.39 VERIZON WIRELESS 6-15 a/c 264395724-00001 409-6025-526.42-10 84.57 6-10 a/c 571099962-00001 409-6025-526.42-10 49.81 Fire Department Medic I Division Total: $917.75 Fire Department Department Total: $917.75 Medic I Utility Fund Total: $2,700.33 AM CONSERVATION GROUP, INC CITY REBATE 421-7121-533.49-86 18,994.36 CITY REBATE 421-7121-533.49-86 17,849.06 GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 1,358.64 Cindy Lou Kochanek CITY REBATE 421-7121-533.49-86 50.00 Donna Stead CITY REBATE 421-7121-533.49-86 50.00 James Krieger CITY REBATE 421-7121-533.49-86 125.00 Jeanine Johnson CITY REBATE 421-7121-533.49-86 50.00 Joel Fredenthal CITY REBATE 421-7121-533.49-86 100.00 Kim Shroeder CITY REBATE 421-7121-533.49-86 50.00 Larry Abbott CITY REBATE 421-7121-533.49-86 25.00 Martha Hurd CITY REBATE 421-7121-533.49-86 25.00 Robert Morgenstern CITY REBATE 421-7121-533.49-86 125.00 Sharron Currie CITY REBATE 421-7121-533.49-86 25.00 Stanley Peterson CITY REBATE 421-7121-533.49-86 359.16 Sue Jones CITY REBATE 421-7121-533.49-86 75.00 L-33 Page 25 `~= ~. r, 5'-r{- Date: 7/15/2009 City of Port Angeles ,~ - City Council Expenditure Report ' From: 612712009 To: 7/10/2009 • Vendor Suzanne Busch NIAGRA CONSERVATION CORP NORTH COAST ELECTRIC COMPANY RADIO PACIFIC INC (KONP) Public Works-Electric LINCOLN INDUSTRIAL CORP Public Works-Electric Description CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE SUBSTATION PANEL SPRING GREENING AD Conservation Public Works-Electric Conservation MISCELLANEOUS SERVICES MISCELLANEOUS SERVICES Electric Projects Public Works-Electric Electric Utility CIP CLALLAM CNTY AUDITOR EUGA FILING FEE WA STATE DEPARTMENT OF ECOLOGY STORMWATER PERMIT FEE WASHINGTON (DOT), STATE OF EUGA FRANCHISE AMEND #1 EUGA FRANCHISE AMEND #1 EUGA FRANCHISE AMEND #1 FRANCHISE INSPECTION FEE Public Works-WW/Stormw Wastewater Projects Public Works-WW/Stormwtr Account Number 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.44-10 Division Total: Department Total: Fund Total: 451-7188-594.48-10 451-7188-594.48-10 Division Total: Department Total: Fund Total: 453-7488-594.65-10 453-7488-594.65-10 453-7488-594.65-10 453-7488-594.65-10 453-7488-594.65-10 453-7488-594.65-10 Division Total: Department Total: Wastewater Utility CIP Fund Total NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 PETTIT OIL COMPANY FUEL,OIL,GREASE, &LUBES 501-0000-141.20-00 FUEL,OIL,GREASE, &LUBES 501-0000-141.20-00 Division Total: Department Total: AMSAN OLYMPIC SUPPLY ENVIRONMENTAL&ECOLOGICAL 501-7630-548.31-01 ENVIRONMENTAL&ECOLOGICAL 501-7630-548.31-01 ENVIRONMENTAL&ECOLOGICAL 501-7630-548.31-01 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 AT&T BUSINESS SERVICE. 6-14 a/c 017 213-4468 001 501-7630-548.42-10 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 BRIM TRACTOR COMPANY INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 CONSTRUCTION PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 Invoice Amount 50.00 883.19 1,004.91 576.46 883.19 83.99 1,750.00 $44,492.96 $44,492.96 $44,492.96 238.48 238.48 $476.96 $476.96 $476.96 405.00 432.00 153.84 1,459.61 850.37 1,828.21 $5,129.03 $5,129.03 $5,129.03 197.03 106.78 571.02 1,151.51 7,364.66 7,740.93 $17,131.93 $17,131.93 4.64 -3.45 3.46 61.30 56.12 1.20 13.69 259.73 536.58 • • L-34 Page 26 e r ~ ~~ ~ ~~'^^~ __ ~, ~ .v ~ ~~. E ~~ F. • ''~F? ^~`~ City of Port Angeles City Council Expenditure Report From: 6/27/2009 To: 7/10/2009 Date: 7/15/2009 Vendor Description Account Number Invoice Amount DEPARTMENT OF LICENSING LICENSING FOR NEW EQUIPME 501-7630-594.64-10 465.15 LICENSING FOR STREETS TAR 501-7630-594.64-10 15.75 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 54.16 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 94.25 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 94.25 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 94.25 LEAVITT MACHINERY USA, INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 2,039.63 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 270.49 Freight Credit 501-7630-548.34-02 -56.49 MATCO TOOLS AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 48.35 MOTOR TRUCKS INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 60.52 N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 47.11 NAPA AUTO PARTS OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 2.73 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 3.06 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 87.25 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 194.27 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 158.00 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 47.13 • AUTO & TRUCK ACCESSORIES AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 501-7630-548.34-02 21.72 -53.66 AUTO & TRUCK ACCESSORIES 501-7630-594.64-10 26.17 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 22.85 PAPS' MATERIAL HANDLING AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 34.75 PEN PRINT INC OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 218.97 PETTIT OIL COMPANY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2,106.68 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.48-10 16.21 EXTERNAL LABOR SERVICES 501-7630-548.48-10 704.60 QWEST 6-16 a/c 20673593365706 501-7630-548.42-10 19.48 6-14 a/c 36045766840856 501-7630-548.42-10 5.05 6-14 a/c 36045715355716 501-7630-548.42-10 1.18 6-14 a/c 36045708315588 501-7630-548.42-10 0.80 6-14 a/c 36045709683436 501-7630-548.42-10 1.59 6-14 a/c 36045704111996 501-7630-548.42-10 43.92 6-23 a/c 20673123060846 501-7630-548.42-10 14.28 6-23 a/cT3101645846 501-7630-548.42-10 19.48 RUDDELL AUTO MALL AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 54.18 SANDERSON SAFETY SUPPLY CO ENVIRONMENTAL&ECOLOGICAL 501-7630-548.31-01 15.47 SNAP-ON TOOLS - CHUGGER DEANE AUTO SHOP EQUIPMENT & SUP 501-7630-548.48-02 536.58 SUNSET DO-IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 21.45 VALLEY FREIGHTLINER INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 125.26 . WASHINGTON (DIS), STATE OF Scan Chgs-June 501-7630-548.42-10 12.61 wESrERN EQUIPMENT DISTRIB INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 153.45 L-35 Page 27 ,~,~'- -~~"~:~> Date: 7/15/2009 =~L~s~~ , ~' City of Port Angeles 1 ~ City Council Expen diture Report fix____::.--~ ~~;~` ~° From: 6/27/2009 To: 7/10/2009 • Vendor Description Account Number Invoice Amount WESTERN SYSTEMS & FABRICATION AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 296.53 Public Works-Equip Svcs Equipment Services Division Total: $9,072.73 Public Works-Equip Svcs Department Total: $9,072.73 Equipment Services Fund Total: $26,204.66 ANGELES COMMUNICATIONS INC MATERIALS/LABOR FOR VOICE 502-2081-518.41-50 99.73 MATERIALS/LABOR FOR ENGCO 502-2081-518.41-50 1,121.40 AT&T BUSINESS SERVICE 6-14 a/c 017 213-4468 001 502-2081-518.42-10 1.54 QWEST 6-16 a/c 20673593365706 502-2081-518.42-10 25.04 6-14 a/c 36045766840858 502-2081-518.42-10 6.49 6-14 a/c 3604571535571 B 502-2081-518.42-10 1.52 6-14 a/c 36045708315588 502-2081-518.42-10 1.02 6-14 a/c 36045709683436 502-2081-518.42-10 2.05 6-14 a/c 36045704111996 502-2081-518.42-10 56.47 6-23 a/c 20673123060846 502-2081-518.42-10 18.35 6-23 a/c 73101645846 502-2081-518.42-10 25.04 UNITED PARCEL SERVICE Shipping Chgs 502-2081-518.31-01 5.12 WASHINGTON (DIS), STATE OF COMPUTERS,DP & WORD PROC. 502-2081-518.31-60 15.18 COMPUTERS,DP & WORD PROC. 502-2081-518.31-60 341.69 Finance Department Scan Chgs-June Information Technologies 502-2081-518.42-10 Division Total: 9.90 $1,730.54 . Finance Department Department Total: $1,730.54 Information Technology Fund Total: $1,730.54 AWC EMPLOYEE BENEFITS TRUST Med/Den/Vis Premiums 503-1631-517.46-30 202,355.15 LTD Premiums 503-1631-517.46-31 4,512.18 L1 Med/Vis Premiums 503-1631-517.46-34 8,046.70 BALSER, FRED Reimb Medicare-June 503-1631-517.46-35 96.40 BISHOP, VIRGIL Reimb Medicare-June 503-1631-517.46-35 212.10 CAMPORINI, RICHARD Reimb Medicare-June 503-1631-517.46-35 96.40 Disability Board-June 503-1631-517.46-35 675.25 CLELAND, MICHAEL A Reimb Medicare-June 503-1631-517.46-35 96.40 GLENN, LARRY Reimb Medicare-June 503-1631-517.46-35 96.40 GOODRICH, RUTH L Reimb Medicare 503-1631-517.46-35 539.40 Disability Board-June 503-1631-517.46-35 70.00 GROOMS, MICHAEL Reimb Medicare-June 503-1631-517.46-35 96.40 Disability Board-June 503-1631-517.46-35 226.00 JOHNSON, DONALD G Reimb Medicare-June 503-1631-517.46-35 96.40 JOHNSON, HARRY Reimb Medicare-June 503-1631-517.46-35 96.40 JORISSEN, ROBERT R Reimb Medicare-June 503-1631-517.46-35 96.40 LIND, DARWIN PETER Reimb Medicare-June 503-1631-517.46-35 96.40 LINDLEY, JAMES K Reimb Medicare-June Disability Board-June 503-1631-547.46-35 503-1631-517.46-35 96.40 7328 • LoucKS, JASPER Reimb Medicare-June 503-1631-517.46-35 192.80 L-36 Page 28 <. _ "` ~-'" "=~ ~~_~._ _ _= ` ~ ~ ,,w r-- ti~ T: ~:„ • `' ~ ~•~~ ~~ ' ~ City of Port Angeles City Council Expenditure Report From: 6/27/2009 To: 7/10/2009 Date: 7/15/2009 Vendor Description Account Number Invoice Amount Disability Board-June 503-1631-517.46-35 220.00 MIESEL JR, PHILIP C Reimb Medicare-June 503-1631-517.46-35 92.40 Medicare Reimb-July 503-1631-517.46-35 92.40 Medicare Reimb-September 503-1631-517.46-35 92.40 Medicare Reimb-June 503-1631-517.46-35 92.40 MEDICAL REIMBURSEMENT 503-1631-517.46-30 81.49 NW ADMIN TRANSFER ACCT TEAMSTERS MEDICAL 503-1631-517.46-33 54,486.29 TEAMSTERS RETIREES 503-1631-517.46-34 11,609.75 THOMPSON, BRUCE Reimb Medicare-June 503-1631-517.46-35 96.40 WARD, DENNIS H Reimb Medicare-June 503-1631-517.46-35 96.40 Self Insurance Other Insurance Programs Division Total: $284,826.79 FRANK GATES SERVICES CO TPA FEE WRKRS COMP 503-1661-517.41-40 4,265.85 Self Insurance Worker's Compensation Division Total: $4,265.85 Self Insurance Department Total: $289,092.64 Self-Insurance Fund Fund Total: $289,092.64 AWC EMPLOYEE BENEFITS TRUST Retiree Premiums 602-6221-517.46-35 ~ 4,589.40 BRAUN, GARY Reimb Medicare-June 602-6221-517.46-35 96.40 CAMPBELL, MALCOLM D Reimb Medicare-June 602-6221-517.46-35 96,40 • DOYLE, JERRY L Disability Board-June Reimb Medicare-June 602-6221-517.46-35 602-6221-517.46-35 2,344.99 96.40 RYAN, ED Reimb Medicare-June 602-6221-517.46-35 96.40 Fireman's Pension Fireman's Pension Division Total: $7,319.99 Fireman's Pension Department Total: $7,319.99 Firemen's Pension Fund Total: $7,319.99 PA DOWNTOWN ASSN JUNE DECAL SALES 650-0000-231.91-00 .972.57 JUNE PBIA RECEIPTS 650-0000-231.92-00 850.04 JUNE DUPAR RECEIPTS 650-0000-231.93-00 1,586.32 Division Total: $3,408.93 Department Total; $3,408.93 Off Street Parking Fund Fund Total: $3,408.93 AT&T BUSINESS SERVICE 6-14 a/c 01'7 213-4468 001 652-8630-575.42-10 0.51 BAILEY SIGNS & GRAPHICS Vinyl Signs 652-8630-575.31-01 43.36 CUMMINS, REBECCA Honorarium 652-8630-575.41-50 400.00 DEXTRAS, NICOLE Honorarium 652-8630-575.41-50 400.00 DIGITAL IMAGING SOLUTIONS INC COPIES THRU 063009 652-8630-575.45-31 18.77 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 652-8630-575.45-31 16.88 HARTNAGEL BUILDING SUPPLY INC Supplies 652-8630-575.31-01 69.97 JONES, vivA Honorarium 652-8630-575.41-50 400.00 LAMSON, GLO Honorarium 652-8630-575.41-50 400.00 LAPP, JAMES Honorarium 652-8630-575.41-50 400.00 • LAW, CAROLYN Honorarium 652-8630-575.41-50 400.00 LICZWINCKO, JOHN Honoriarium 652-8630-575.41-50 400.00 L-37 Page 29 r` ~~eT~~''' r~<~.~ ~ ~ ' ~~ ~' ~.-LLB r '°-•-~•'~``' City of Port Angeles City Council Expenditure Report From: 6/27/2009 To: 7/90/2009 Date: 7/15/2009 • Vendor Description Account Number Invoice Amount LILJELUND, DIANA Honorarium 652-8630-575.41-50 400.00 MCDONALD, MARGIE Honorarium 652-8630-575.41-50 400.00 MCJUNKIN, LIN Honorarium 652-8630-575.41-50 400.00 NECHAK, DAVID Honorarium 652-8630-575.41-50 400.00 OLYMPIC STATIONERS INC Letters 652-8630-575.31-01 5.44 Frames/Board 652-8630-575.31-01 26.83 PARKER PAINT MFG CO INC Paint supplies 652-8630-575.31-01 34.65 PENINSULA DAILY NEWS Juan de Fuca/Vz Guide 652-8630-575.44-10 764.60 PORT ANGELES-AUTO GLASS Glass 652-8630-575.31-01 19.51 PREVIEW GRAPHICS INC Annual Listing Fee 652-8630-575.44-10 175.00 Page listings 652-8630-575.44-10 15.00 PURVIS, POLLY Honorarium 652-8630-575.41-50 400.00 OwEST 6-14 a/c 36045735327758 652-8630-575.42-10 41.26 6-23 a/c 2067418577331 B 652-8630-575.42-10 ~ 57.46 6-16 a/c 20673593365708 652-8630-575.42-10 8.35 6-14 a/c 36045766840858 652-8630-575.42-10 2.16 6-14 a/c 3604571535571 B 652-8630-575.42-10 0.51 6-14 a/c 36045708315588 652-8630-575.42-10 0.34 6-14 a/c 36045709683436 652-8630-575.42-10 0.68 6-14 a/c 36045704111998 652-8630-575:42-10 18.82 • 6-23 a/c 20673123060848 652-8630-575.42-10 6.12 6-23 a/c 73101645848 652=8630-575.42-10 8.35 SORENSEN & SORENSEN CONSULTING SERVICES 652-8630-575.41-50 2,200.00 STECCA, GERARDO Honorarium 652-8630-575.41-50 400.00 SWAIN'S GENERAL STORE INC Staples/Paint 652-8630-575.31-01 49.53 Driver Bit 652-8630-575.31-01 2.75 Fabric 652-8630-575.31-01 21.40 Staples 652-8630-575.31-01 31.03 Minwax 652-8630-575.31-01 18.29 Hose cord/topsoil 652-8630-575.31-01 43.98 Paint Supplies 652-8630-575.31-01 18.45 Weedblock 652-8630-575.31-01 26.96 Paint supplies 652-8630-575.31-01 4.20 Paint supplies 652-8630-575.31-01 8.53 Brace 652-8630-575.31-01 2.68 Tape/Glue 652-8630-575.31-01 16.63 THURMAN SUPPLY DWV Pipe 652-8630-575.31-01 7.11 WIEBE, SHIRLEY Honorarium 652-8630-575.41-50 400.00 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $9,386.11 Esther Webster/Fine Arts Department Total: $9,386.11 Esther Webster Fund Fund Total: $9,386.11 • AFSCME LOCAL 1619 P/R Deductions pe 6-28 920-0000-231.54-40 91.00 L-38 Page 30 ~ r `F r ~ ~ Date: 7/15/2009 ,~ ; _~' City of Port Angeles !, 1 City Council Expenditure Report ~~=_ From: 6/27/2009 To: 7/10/2009 r • Vendor Description AFSCME LOCAL 1619 P/R Deductions pe 6-28 ASSOCIATION OF WASHINGTON CITIES AWC SUPP LIFE BISHOP, WHITE & MARSHALL, PS P/R Deductions pe 6-28 DIMARTINO/WSCFF DISABILITY P/R Deductions pe 6-28 FIREFIGHTER'S LOCAL 656 P/R Deductions pe 6-28 IBEW LOCAL 997 P/R Deductions pe 6-28 LEOFF P/R Deductions OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 6-28 P/R Deductions pe 6-28 PERS P/R Deductions P/R Deductions P/R Deductions POLICE ASSOCIATION P/R Deductions pe 6-28 TEAMSTERS LOCAL 589 P/R Deductions pe 6-28 UNITED WAY (PAYROLL) P/R Deductions pe 6-28 WSCCCE AFSCME AFL-CIO P/R Deductions pe 6-28 Payroll Clearing Fund Total: Totals for check period From: 6/27/2009 To: 7/10/2009 Account Number 920-0000-231.54-40 920-0000-231.53-30 920-0000-231.56-30 920-0000-231.53-40 920-0000-231.54-30 920-0000-231.54-20 920-0000-231.51-21 920-0000-231.56-20 920-0000-231.56-20 920-0000-231.51-10 920-0000-231.51-11 920-0000-231.51-12 920-0000-231.55-10 920-0000-231.54-10 920-0000-231.56-10 920-0000-231.54-40 Division Total: Department Total: Invoice Amount 182.00 594.00 362.68 1,218.27 1,620.00 888.12 23,327.37 1,231.32 169.85 2,520.31 9,317.79 49,246.35 206.00 3,209.00 365.00 4,145.11 $98,694.17 $98,694.17 $98,694.17 $1,865,339.40 L-39 Page 31 • • • L-40 • SORT DATE: July 21, 2009 To: CITY COUNCIL NGELES FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Final Acceptance of Elwha Distribution Relocation, Project US00-16 Summary: DJ's Electrical has completed the contract to relocate overhead power lines around the Ranney Well as part of the National Park Service Elwha Mitigation project. Recommendation: Accept the Elwha Distribution Relocation as complete and authorize the release of the 5% retainage to the Contractor upon receipt of required clearances. Background/Analysis: DJ's Electrical of Battle Ground, WA, was the low bidder to relocate . existing overhead power Imes conflicting with the National Park Service Elwha Mitigation construction in the area around the Ranney Well and the new Elwha Water Treatment Plant. The power lines have been relocated and are fully functioning. The bid price was $173,440 including sales tax. The contract was authorized by Council on October 7, 2008. One change order was approved by Council on June 16, 2009 for an additional $26,870 for a total of $200,310 including sales tax. All costs are being funded through Task Agreement No. 11 with the National Park Service at no cost to the City. • It is recommended that Council accept the project as complete by DJ's Electrical, Inc., and authorize release of the 5%retainage upon receipt of required clearances. N:ICCOUNCILIFINAL1ElwhaDistribution Relocation Project - Acceptance.doc L-41 L - 42 . . . • Date: July 21, 2009 To: CITY COUNCIL NGELES From: Glenn A. Cutler, Director of Public Works & Utilities Subject: Bonneville Power Administration EnergySmart Grocery Agreement Summary: The City currently has a Program Service Agreement to conduct the EnergySmart Grocery program in its service territory. The proposed Amendment would convert the current Agreement into a Direct Acquisition mechanism. Recommendation: Authorize the Public Works and Utilities Director to sign the amendment and any subsequent amendments to the EnergySmart Grocer Agreement. Background/Analysis: In 2007, the City entered into an Agreement with Portland Energy Conservation Incorporated (PECI) to conduct the EnergySmart Grocery program in its service territory. That Agreement is in connection with aregion-wide promotion by the Bonneville Power Administration that assists eligible customers like the Food Bank, Country Aire Natural Foods, Albertsons, Safeway and other supermarkets, grocery stores and restaurants having a commercial refrigeration load. As part of the Agreement, PECI is responsible for energy audits, identifying eligible energy conservation measures, and for verifying that all work is completed in an acceptable manner. All City expenses under the Agreement are eligible for reimbursement under the Bonneville Power Administration's (BPA) Conservation Rate Credit (CRC) program. Since the Agreement was executed, a total of 30 energy audits were conducted, resulting in a total CRC reimbursement of $8,800 to three companies in the City's service area. To provide continuity with the imminent conclusion of the CRC program, PECI has proposed converting the Agreement to a Direct Acquisition (DA) mechanism. A DA is where a third party like PECI implements energy efficiency activities within a utility's service area with its consent. BPA will continue to attribute all energy savings to the City, and a 75% conservation adjustment credit will count towards the City's upcoming High Water Mark. All incentives will be paid by the BPA and the City will not have to budget or spend any of its conservation program funds. The City has already participated with similar DA programs, most recently the Green Motors Initiative. On July 14, 2009, the Utility Advisory Committee supported the recommendations herein. The proposed Amendment has been reviewed by the City Attorney. It is recommended that City Council authorize the Public Works and Utilities Director to sign the EnergySmart Grocery Agreement • Agreement and any subsequent amendments to the Agreement. L-43 N:\CCOlJNCIL\FINAL\BPA SmartGrocery Agreement.doc Monthly Financial Update JUNE 2009 Generai Fund & ~tree# Overview General Fund revenues are do~x-n nearh° 2° z. from the same period in 2008. Through June (~0°/a of ~~ear completed], we have col- lected nearly- ~1°,'0 of budgeted revenues. Expenditures are ~~'o higher than the same period in 2009 mainly due to a one-time SS?3,00a~ transfer for street pro- jects in hlarclr. To date, the Gen- eral Fund has spent just over a0°,/o of budgeted expenditures which is on target for this point in the year. In the General Fund, the three largest revenue sources are at or sl"eghtl~• below budgeted levels. L"tilitt' tax coIlections are at 48,4°'"0 of budget, slightlt~ below target for this point in the tear. Sales ta_z is at 4~°,!~ collected, and historicall~- has been just under 470' collected through June. Propert~r tax collec- tions are up nearly X22,000 com- pared to die same tune Last Fear. _l~~` ~~ ~F~T'~~`r.4'. ~~~, ~~~`~~= • xT_ 09 v. 08 Variance GENERAL FUND 2009 2008 $ Revenues-through June 8,748,594 8,601,888 145,706 171 Expenditures-through June 8,676,785 8,108,662 568,123 7.01 Net Rev. over/(under) Exp. 71,809 493,226 STREET FUND Revenues-through June 859,954 826,291 33,663 4.07 Expenditures-through June 640,376 662,096 (21,720) (3.28J Net Rev. over/(under) Exp. 219,579 164,195 cause of the fast rear of financial sup- comparisons u-ill be ske~ved. The most port from the Stormwater Fund. The accurate comparisons take place at 5363,000 in support is a result of the Fear end, Rhen all revenues and ex- Street Fund performing some stormwa_ penditures have been posted and rec- ter-related functions such as mainte- onciled for the entire rear. • Hance of storm drams. T1lrough June, Street Fund expenditures are 3°,•'0 lower than 2008, primaril~~ due to the tinting of projects and vacant positions not being tilled immediately. ~%ith S0°'o of the rear coi~leted, u-e are above target with revenues {51.1°,'e of budget col- lected) and expenditures {38°%o spent] in the Street Fund. In the Street Fund, revenues col- Due to timing issues v;-ith certain rei-e- lected are up 4'io from 2008 be- Hues and expenditures some monthly 2009 2008 Gas Tax ~ ~ 9~,Q52 `$ 208,999 (was iax clown 7~/fl~ffortt 208 REST $ 93,453 $ 167,848 REET Gown 44°~o from 20E}8 Sales Tax Reueraue is down 1 %% tlar-ough. ~Iun.e 2D09 compared. to the same period last year. To date, l.ve ar°e sligl~,tl~1 below target l.c-ith 45°l0 of budget collected,. ~ ~ • t,oao,ooo ----. 900,000 Utility Tax Revenue Collected through June ~~~ ~~ eoo,ooo ~oo,ooo ~ eooooo '} ~- ®zooa .; 2009 500,000 i ,. ' ~ ®2009 Budget aoo,ooo ~' I,'.,. 300,000 ~' 200,000 - i t 00,000 G ,nj I Electric Water Wastewater SW- SW-Transfer Stormwater Collections Stn Througin Lucie 150°'o of the rear com- pleted) the Electric Utilitt has collected ~2".io of the btulget. In the ~~'ater and ~~%aste~vater Funds, tax revenue is higher through the month of June compared to the same period in 2008 as a result of rate adjustments. In addition, ~~'astea~ater is slightly above budget due ir1 part to the eollectian of a large landfill Ieachate pa~~- ment ui liar. The Transfer Station has lower tax revenues in 209 due to low-er tonnage levels than previous rears. This is a result of decreased construction activi- ties as ~x-ell as lower tonnage in residential collections. Through June, we haze col- lected 48.E°,fo of all budgeted utility- tax revenues, approximately 56,000 below- where ~x-e expect to be at this point in the rear. Community Development Revenue Collected through June ~~ __~ '~ ~ ' \ I I i ~ ~ Don't Forget the seasons( effect on Beiitding Permits Community & Economic Deve~oprnent Revenue 585,000 LodgEng Tax Revenue STO,ooo By Month $55,000 2009 v5.2oos Revenue Source 2009 2008 % variance Building Permits $ 74,714 $ 89,506 -16.5% Plumbing Permits 6,962 6,256 11.3% Mechanical Permits 8,527 10,563 -19.3% Sign Permits 1,137 2,854 -60.2% Plan Checking Fees 91,212 35,265 158.7% Planning Permits 3,780 2,475 52,7% Zoning Fees 5,525 3,545 55.9% Total Revenue $ 191,857 $ 150,463 27.5% $40,000 ,r` -- - f ~,-~. $25,000 J' -- '+~ ,.My $10,000 . Jan Feb Mar Apr May June July 2008 2009 Aug Sept Od Nov 2009 Budget Lodging lax revenue collected through Jvne 2009 is down 34.5°/p from the same period in 2008. We have collected ~ 25°ic of budget. ~'~ Historically we have collected 26.6°,o of budget through June: Qec _7 • DEPARTMENT OF COMMUNITY 8~ ECONOMIC DEVELOPMENT .BUILDING DIVISION .MONTHLY PERMIT REPORT JUNE 2009 CATEGORY JAN. FEB. MAR. APR. MAY JUNE 2009 YTD 2008 YTD RESIDENTIAL-NEW .....MODULAR/MANUFACT ..... Value ............. ~............... $50.OOD ,............~ $66,000 ...................... .............~ $129,271 1 ............ $112,831 4 5358,102 1 552,500 .............SINGLE FAMILY........... Value .............~............... $190,653 ............................... ............. ~. $152,102 ...................... ............ ~............... $357,069 ............. 2............... $560,347 6 $1,260,171 10 51,969,546 MULTI-FAMILY ....................................................... Value .............................. ............................... .............................. .............................. ............................... ............................... 1 5249,518 .............ACCESSORIES Value 3 ....... $188.072 ............. ~............... $33,912 .............~ $87,024 ....2............... $24,960 .............~............... $21,600 ............. 4............... $98,475 14 $454,043 9 5202,851 COMMERCIAL-NEW .....................RETAIL................... Value .............~............... $573,450 ............................... .............................. .............................. .............................. ............................... t 5573,450 ,..,.......4iOTEUMOTEL .... ............... Value .............................. ............................... .............................. .............................. ............................... ............................... ....................-OFFICE................... Value .............................. ..............?................ $94,496 .............................. .............................. .............................. ............................... 1 594,496 1 5478,680 ...........DRINKING/DINING .. ......... Value .............................. ............................... .............................. ...................... ........ .............................. ............................... 1 St0,000 ............_AUTO/SERVICE ........... Value .............................. ............................... ............_~............... $6,400 .............................. .............................. ............................... 1 56,400 1 5500,000 ................INDUSTRIAL .............. Value .............................. ............................... .............................. ...................... ........ ............................... ............................... z 570d,062 PUBLIC -NEW ... SCHOOLS/HOSPS/GOVT ................ Value .............................. ............................... .............................. ...................... ........ .............................. ............. 2............... $39,776 2 539,776 1 $1,600,000 ,CHURCHES Value ...............RECREATION Value ..................... .............? $15,000 .....~ $35,000 ........... 2 550,000 REPAIR 8~ ALT. ...............RESIDENTIAL............. Value ........... 22.............. $124,294 ..........._16.............. $204,263 ............2? ............. $278,007 .. 27............. ........ $310,288 ............22.............. $168,392 ............ 35.............. $362,635 149 57,448,079 177 51,314,715 .............. COMMERCIAL............ Value ............ Z............... $55,078 ............ ~..!.............. $182,569 ............_e $113,940 ......8............... $3,837,990 ............12.............. $408,466 .............14.............. $846,861 55 55,444,904 73 52,574,482 ..................... PUBLIC Value .......3............... $38,318 ............. ~............... $5,000 ............_1. $9,500 ...................... ............. Z............... $44,640 ..............~............... $11,000 9 5108,458 7 5743,800 ........DEMOLITION /.MOVE ...... Value ............ z............... $140,600 ............. ~............... $120 ............. ~ ............... $100 ...._3.............. ........ $0 .............................. ..............~............... $400 9 5141,220 7 5205,400 BUILDING TOTALS BLDG PERMITS ....................................................... CONST. VALUE 35 .............................. 51,360,465 35 ............................... 5586,360 42 .............................. 5662,073 41 .............................. 54,208,238 40 ............................... 57,129,438 60 ............................... 52,032,525 253 59,979,099 291 510,745,554 BLDG PERMITS FEE S16,919 511,789 518,091 539,022 513,446 532,994 5132,261 5144,268 M-3 • • • MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 June 24, 2009 6:00 p.m. ROLL CALL Members Present: Members Excused: Staff Present: Public Present: APPROVAL OF MINUTES John Matthews, Werner Beier, Mike Caudill, Doc Reiss, Tim Boyle, Nancy Powers, Carla Sue None Sue Roberds Margaret Womack Commissioner Powers moved to approve the May 27, 2009, regular meeting minutes as presented. The motion was seconded by Commissioner Beier and passed unanimously. PUBLIC HEARING: 1'YA, southeast corner of 8~" and B Streets: Request for rezone from RS-7 Residential Single Family to CO Commercial Office. Planning Manager Sue Roberds indicated that staff has been working with the applicant on this application request and asked that the matter be continued to the July 8 meeting. The applicant is in agreement with the request. Chair Reiss opened the public hearing. There being no one to speak to the matter, Commissioner Beier moved to continue the matter to the July 8 regular meeting. Commissioner Boyle seconded the motion that passed unanimously. COMMUNICATIONS FROM THE PUBLIC None • STAFF REPORTS Planner Roberds reported that the City Council concurred with the recommendation of the Planning Commission with regard to amendments to the City's Comprehensive Plan and Land Use Map. Those amendments were adopted on June 16. Similarly, Council concurred with the Commission's recommendation to approve the Blore/Nyhus rezone on June 16. M-4 Planning Commission Minutes May 27, 2009 Page 2 REPORTS OF COMMISSION MEMBERS • None ADJOURNMENT The meeting adjourned at 7:10 p.m. Sue Roberds, Secretary Doc Reiss, Chair PREPARED BY: S. Roberds. • M-5 PORT ANGELES FORWARD COMMITTEE Port Angeles, Washington Meeting Minutes for May 14, 2009 • • Mission Statement: To create a strong economically and culfurally vibrant community that will enhance the lives of our citizens. CALL TO ORDER: Co-Chair Don Perry opened the meeting at 7:30 a.m. ROLL CALL: Members Present: Co-Chair Don Perry, Terry Roth, Larry Morris, David Miller, Mike Edwards, Paul "Buck" Gieseke, Pam Macas for Linda Rotmark, Terry Smithton. Staff Present: Kent Myers, Nathan West, Scott Johns, Teresa Pierce Public Present: None. Approval o Minutes T. Roth moved to accept the April 9, 2009 minutes as presented. T. Smithton seconded the motion. The minutes were approved unanimously. AIA Grant Update N. West reported that City Council was very receptive of PA Forward's recommendations and approved adding those recommendations for consideration to the Capital Facilities Plan (CFP). The first public hearing regarding the CFP will be held on June 2, 2009. N. West reported that the City is expecting the first draft of the final AIA report sometime next week with the final report to follow a few weeks later. Economic Development -Business Resources Seminar T. Smithton reported that a date for a follow up session has not been determined. She anticipated holding the next event in the Vern Burton in either May or June. First Federal is holding similar events this week so there is interest in the business community for this Type of information. T. Smithton reported that Barb Frederick recently sent out the survey to participants from the January event, but no responses had been received yet. Co-Chair Perry stressed the importance of planning a follow up event in a timely manner and was concerned that several months had no~v gone by without another event planned. "Pick Up PA" T. Roth recognized the individuals that have continually worked on the effort to clean up the downtown area. He reported that the Downtown Hotel was currently being painted and that cleaning in other areas of the downtown had already made a positive impact in the area. There has been a very good response from business and building owners. On May 2"d there was a community clean up effort that includes area youth groups cleaning up alleys and front sidewalk areas. Currently 35 building/business owners are involved in the project with Edna Petersen, Jan Harbick, Kathy Charlton and Barb Frederick being the principal organizers for the event. He complimented the City on having a "can-do" rather than a "can't-do" attitude M-6 Port Angeles Forward Meeting Minutes May 14, 2009 • throughout the planning and somewhat difficult and complicated permit processing. T. Roth also reported that Bank of America was planning on closing their downtown location at the corner of Front and Laurel Streets. 2010 Future Proiects D. Miller requested that tree removal at Lincoln Park be added as a topic in this category. He suggested having. Jeff Robb from the Port come and make a presentation regarding how the trees affect use of the runway at the Airport. K. Myers reported that City Council has had recent discussions about the cross-town route project. The project is already included on the CFP and Council may decide to rank this project higher during upcoming CFP process. K. Myers suggested that this item also be added to the 2010 category so it can be discussed on a regular basis. Co-Chair Perry stated that it is important to include businesses in other areas of town, such as 8`t' and Lincoln Streets. He hoped that the idea of cleaning up signing and increasing sign visibility could also be increased outside the downtown area. Hurricane Rid e Road D. Perry reported the tremendous amounts of snow are what keep Hurricane Ridge Road from being open all year. He shared that at a recent meeting there were photographs that showed the snowplow on the road with 20-foot snow banks on either side. T. Roth shared. that trams are used in Europe with great success. M. Edwards reported that he made contact with Dan Williams regarding the Olympic Canopy Tours business concept. This could provide astepping-stone for a larger system such as a sky rail. Cost is a huge factor with Williams' project estimated at $1.5 million and a sky rail system costing $30 million or more. Farmers' Market K. Myers reported that there is a possibility for the Farmers' Market to move back to the downtown area and that the Market might try using the Gateway pavilion on a trial basis -once the Gateway is open. He further reported that the Market would be displaced- from the County Courthouse parking lot on May 22 because of the Juan de Fuca Festival so they are looking for an alternative location just for that day. The Market has suggested two locations: 1. On Lincoln between Railroad and Front; and 2. On Laurel between First and Front. K. Myers reported that City Council will be reviewing this request at the May 19 City Council meeting. K. Myers added that one of the AIA recommendations was to locate the Market in the downtown area. Member Reports K. Myers reported that Harbor-Works is planning a public forum, tentatively set for June 9, to provide updates on the Combined Sewer Overflow (CSO) and Rayonier projects. K. Myers also reported that the Dive Park project was facing some permitting and other issues with the Department of Fish & Wildlife and the project might need support from PA Forward and/or the community. He also reported that Port Angeles is still being considered as a possible location for NOAA. The next proposal is due in June with a final decision expected from NOAA in August. T. Smithton reported that the Port Angeles Business Association (PABA) is planning a First Annual Safe Community Appreciation Day to recognize both police and fire for their efforts to keep our community safe. The event is expected to be held this July or August with the idea of holding the 2010 event at the Page 2 of 4 • M' - 7 a.~µ Port Angeles Forward Meeting Minutes • May 14, 2009 same time as Peace Officers' Week. T. Pierce will research if there already is a Public Safety Awareness Day or Week that also includes Fire and other public safety personnel. D. Miller said he read in the Peninsula Daily News that the Council was considering eliminating committees and wondered if that included PA Forward. Co-Chair Perry responded that Council was only considering eliminating those committees that involved Councilmembers hearing presentations or discussions on an issue that would then again be presented to the full Council. PA Forward is not one of those committees. New Business None. Adjournment Meeting adjourned at 8:16 a.m. Next Meeting Date: June 11, 2009 at 7:30 a.m. in the Jack Pitfis Conference Room, City Hall. June meeting was canceled. Minutes approved as presented on July 9, 2009. Don Perry, Co-Chair Teresa Pierce • Executive Communications Coordinator Page 3 of 4 ~-$ Port Angeles Forward Meeting Minutes May 14, 2009 NEW AND ON-GOING ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE 1-12-06 Bring Council's project Chair Williams On-Going riori list to meetin 2-9-06 Continue Discussions on Group On-Going Housin /Jobs . 3-13-2008 "2010" Theme Ado ted Grou On-Goin PA Forward to Host Business 12-11-08 Resource Event Subcommittee January 8, 2009 1-08-09 Follow-up & Survey for Subcommittee Immediate Business Resource Event COMPLETED ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY RESULT 3-9-06 Letter- to City Council, Mark Madsen Completed Planning. Commission and County regarding Southern Cross-Route April-May Strategic Planning Meetings Group Completed 5-11-06 2006 with Jim Ha uewood February Make recommendation to 2007 City Council regarding. Group Completed 2-8-07 Harbor Plan May 10, Determine PA Forward 2007 representative to Lodging Group Completed 5-10-2007 Tax Committee October 11, Determination ofPUD Group Completed 10-11-07 2007 Re resentative October Gather input regarding Cross- Group Completed 10-11-07 2007 Route issue December Give Recommendation to 2007 City Council Regarding Group Completed Cross-Town Route March 2009 AIA Team Grant Visit Grou March 2009 Apri12009 Forward Recommendations to City Council regarding Group Apri19, 2009 CFP & Policv Issues Page 4 of 4 • • • M-9 • LODGING TAX ADVISORY COMMITTEE MEETING MINUTES February 25, 2009 Vern Burton Meeting Rooms /Port Angeles, Washington. ^ CALL TO ORDER Councilmember and Committee Chair Rogers called the meeting to order at 3:01 p.m. ^ ROLL CALL Voting Members Present: Council Member & Chair Rogers, Greg Woodland, Edna Petersen, Scott Nagel. Non-Voting Members Present: Rian Anderson, Pat Davis. Non-Voting Members Absent: None. Port Angeles Forward Representative (Non-Voting Member Present: Terry Roth. Staff Present.• William Bloor, Yvonne Ziomkowski, Richard Bovine, Nathan West, Dan Estes, Teresa Pierce. Public Present: Russ Veenema, Charlie Comstock representing Victoria Express, George Schoenfelt and Bob McChesney representing the Port of Port Angeles, and Craig O'Neal of Kenmore Airlines. • Chair Rogers noted that voting member Dennis Williams had recently moved to Olympia and had submitted his resignation from the Committee. Victoria McDonald had also recently submitted her resignation. Chair Rogers noted for the record which members were voting and which were non-voting. ^ APPROVAL OF MINUTES Motion by E. Petersen to approve the Lodging Tax Advisory Committee minutes of October 7, 2008. The motion was seconded by G. Woodland, and passed unanimously. ^ CONSIDERATION OF POSSIBLE AMENDMENTS - 2009 LODGING TAX ALLOCATIONS Chair Rogers asked N. West to present the topic. N. West introduced B. McChesney and G. Schoenfeldt from the Port of Port Angeles and also Craig O'Neal from Kenmore Airlines. N. West reviewed the attached memo emphasizing that the presence of Kenmore Airlines enables Fairchild to have International Airport status and it is important to the economy of the city to maintain that status. Kenmore is currently working on an interline agreement with Alaska Airlines which should increase ridership to the area. N. West added that the City of Pork Angeles has supported Kenmore through the purchase of travel coupons. K. Rogers added that the issue for the meeting's discussion is about maintaining air service to the community rather than Kenmore. B. McChesney offered that the Port's view of the airport is that the facility is a strategic asset for the community. The potential loss of $1 million in FAA Funding serves atwo-tiered benefit of service and capital investment to the Port. He further reported that the Port has worked with Kenmore by waiving landing fees in the amount of approximately $20,000 per year for 4 out of the last 5 years and that the answer is increasing ridership and revenue, rather than the expense side. • M-10 LTAC Minutes February 25, 2009 Page 2 Craig O'Neal of Kenmore was introduced. He thanked the Committee for the opportunity to meet with . them today. He emphasized that air service is the issue not Kenmore. Kenmore's projects ridership for 2009 to remain flat that will amount to a $72,000 loss. Cost cutting has been implemented across the entire organization with the goal now being to increase passenger numbers. R. Veenema stated that he is the co-chair for the Community & Economic Development Subcommittee. He said the response had been positive to help Kenmore from the local Chambers of Commerce, cities, County, Economic Development Council and others. Frequent fliers represent about 8 or 10 of the businesses. The subcommittee was considering gathering info and providing information back to Kenmore in March. R. Veenema stated that his understanding was that cash was not the request but to find- ways to find more passengers which can be done a variety of ways through purchase of blocks of tickets. He reported that Olympic Medical Center, Westport, Platypus, and Quality Inn had expressed interested in ticket blocks. He suggested that there needs to be a connection with air service, shuttles, vans into packaged transportation. He further added that the Port Angeles Chamber of Commerce realizes the importance and significance in keeping Kenmore in Port Angeles. Discussion continued on the importance of marketing transportation services in the area. B. McChesney stressed that if Kenmore decided to leave the area it would be extremely difficult to get another carrier to locate here. G. Woodland said he was surprised that Lodging Tax had not supported airlines in the past. R. Anderson agreed on packaging transportation services together and offered that the Coho would be very interested in working with Kenmore to offer that. Chair Rogers recommended that a direct marketing campaign is needed to homes that would include an educational piece about the value of the airport to the community for commerce and how this serves awide-variety of passengers. Finance Director Y. Ziomkowski gave a brief summary of the Lodging Tax budget. She reported that interest revenues exceeded expectations by $11,000 with reserves being higher than expected. S. Nagel added that it would be extremely hard to market the area without an airline service and that it makes sense to work together in a community effort. S. Nagel asked about the Lodging Tax guidelines for funding an individual business and/or other transportation businesses. Attorney Bloor clarified that the City cannot simply hand money over to Kenmore. There has to be an agreement in place for specific services. The Lodging Tax Advisory Committee can only make a recommendation to City Council and City Council must make final approval. N. West further explained that Council would then direct staff to finalize an agreement. R. Veenema added that Lodging Tax falls into two categories. Marketing -which is used outside of the area to bring people into the area; and Capital.Projects -brick and mortar, the Discovery Trail, City Pier, Art on the Town and other similar projects. R. Veenema suggested that Kenmore ask for marketing funds in a competitive process. Chair Rogers added that maintaining air service is critical to the community and tourism with the goal being to generate ridership and that there needs to be a commitment to finalize a plan to increase ridership. T. Roth stated that other airlines have needed assistance in the past but never approached Lodging Tax. He said' with 30% of Kenmore's ridership being tourism based, he was unsure about allocating funds to just one transportation company: He was still supportive of the effort but reluctant if this would set a precedence. Chair Rogers added that the public airport serves all. C. O'Neal offered that Kenmore is not in direct competition with other transportation companies such as the ferries and would be very willing to support promotion of other area transportation. He stated that he • M-11 LTAC Minutes February 25, 2009 Page 3 • was not at the meeting to get a check in his pocket and that Kenmore preferred the funds be invested in a marketing plan. He reported that Kenmore is expecting to test the Alaska Air reservation connection in April and having the reservation service be available to the public in May of 2009. T. Roth then offered to make a motion, however he is not a voting member so E. Petersen made the motion for the Lodging Tax Advisory Committee to recommend to City Council to allocate $10,000 in 2009 Lodging Tax Funds for the retention of air services at Fairchild Airport. D. Williams. second. Discussion on the Motion: R. Veenema suggested adding to marketing funding already in place. N. West noted that there is a time element at hand. Discussion continued on marketing activity and plans with the in-bound passenger segment needing the most emphasis. C. O'Neal added that a campaign promoting flying to the Peninsula would be greatly welcomed by Kenmore at this time. Chair Rogers added that the community needs to realize the importance of the loss of Kenmore and the impact on the airport and if the community were made aware that there would be a very strong show of support much like what occurred when Victoria considered relocating the Coho out of the harbor. Motion approved unanimously. ^ NEXT MEETING No future meeting was scheduled at this time. ^ ADJOURNMENT The meeting was adjourned at 4:10 pm. f Approved as presented on July 8, 2009 Karen Rogers, Chair Teresa Pierce, Executive Communications Coord. r M-12 OLYMPIC REGION CLEAN AIR AGENCY 2940 B. LIMITED LANE NW OLYMPIA WA 98502 • Regular Meeting July 8, 2009 10:00 am Be courteous -Please silence all cell phones I. CALL TO ORDER IV V. VI VII 1X. APPROVAL OF AGENDA (Ask for any corrections, additions/omissions) CONSENT AGENDA Minutes of Regular Meeting, June 10, 2009 Expenditures and Disbursements PUBLIC COMMENT /INTRODUCTION OF GUESTS 1. Crown Cork and Seal Presentation UNFINISHED BUSINESS 1. Vehicle Security 2. Cascade Sierra Solutions -Truck Program 3. NEW BUSINESS 1. 2. DIRECTOR'S REPORT 1. Compliance Update 2. ORCAA Permit Actions 3. Education and Outreach 4. Administrative Update 5. Air Quality Summary 6. Wood Stove Change Out Update 7. Thurston Regional Planning Council Report ADJOURN • • M-13 OLYMPIC REGION CLEAN AIR AGENCY 2940 B Limited Lane NW Olympia, Washington 98502 • BOARD OF DIRECTORS MEETING June 10, 2009 Members present: Clay Harwood, Pacific County (Chair) Grant Munro, City of Port Angeles Representative Ross Gallagher, Mason County Mike Doherty, Clallam County Art Starry, Thurston County Representative Members absent: Joan Machlis, City of Olympia (Vice Chair) Ann Burgman, City of Lacey Phil Johnson, Jefferson County Terry Willis, Grays Harbor County Ecology: Sean Lundblad Legal Counsel: Fred Gentry of Bean, Gentry, Wheeler & Peternell Staff Present: Fran McNair, Executive Director; Robert Moody, Compliance Supervisor; Mark Goodin, Engineer; Dan Nelson, Public Information Officer; Lynn Harding, Administrative Services Manager; Jimmy Werner, Senior Air Monitoring Technician; and Debbie Moody, Recorder The meeting was called to order at 10:07 a.m. Harwood noted a note at the top of the Agend Harwood kindly requested all cell phones be o There were no additions or omissions to the A Doherty seconded the motion and it carried un Consent Agenda. Doherty seconded the moti PUBLIC HEARING Fiscal Year 2010 Budget a - a courtesy comment regarding cell phones. ff or on silent so as not to disrupt the meeting. genda. Gallagher moved approval of the Agenda. animously. Munro moved approval of the on and it carried unanimously. Harwood opened the Public Hearing at 10:08am. Fran McNair, Executive Director, noted we have shortened the budget document this year. The budget numbers are the last few pages of the document. The beginning portion of the document is basically the annual report, highlighting ORCAA's 2009 Fiscal year. Lynn Harding, Administrative Services Manager, noted there is approximately an 18% reduction in the budget, largely due to the end of the school bus funds. The revenues are in alignment with the previous year, however we are dipping into the residual reserve and using approximately $250,000. We have planned on using some of the remaining school bus funds in the next fiscal year. We reduced the penalty income while increasing our building income. McNair noted we also reduced the Notice of Construction (NOC} income, due to the economy - we are trying to be realistic. We have also reduced the NOC expenditures. McNair went over • the remainder of the budget. Harding noted we did secure another year of funding for Cheeka Peak. McNair did add that there is $175,000 on the expenditure list under the school bus funds. $100,000 is earmarked for the Cascade Sierra Solutions. McNair noted we will discuss this further. McNair noted the budget also reflects a 2% COLA for staff. Doherty asked how~e_ 14 2 arrived at the 2% COLA. Harding explained she contacts each of our counties and several cities in our jurisdiction. Doherty noted a lot of the counties negotiate with their unions up to a • year in advance. Harding stated we only use non-union member numbers. Starry noted Thurston County will be looking a lot closer at COLAs in the future in order to reduce costs or at least maintain expenditures at current levels with regards to salaries. Harwood stated Pacific County will be taking a closer look at COLAs next year as well. Harding noted the Board typically approves an average COLA for staff -meaning we gather the information and average out the numbers for a staff COLA. The average this year would have been over 3% and staff chase to request 2%. McNair noted another saving we will be seeing is we will be moving away from Qwest and going to Corncast for our Internet. It should save us about $5,000 a year. Harwood closed the Public Hearing at 10:19am. Harwood asked if there were any questions or comments from the Board. Starry wanted clarification on the $175,000 school bus fund -there is a place holder for the Cascade Sierra program - is that correct. McNair stated that was correct. Doherty thanked staff for the letters to Representatives and noted if there was more the Board should do, individually, let them know. He also noted the importance of maintaining our Cheeka Peak site-is that still a year to year funded source. Doherty felt there is a need for federal money and was hoping we can do more to get funding. McNair noted she is still trying to set up a meeting with Norm Dicks and Cheeka Peak will be on the agenda. It appears that by the end~of June they will be voting on all issues related to 103 and 105, as well as DERA. The letters are included in the packet and if the Board would like to have a similar letter under their signature, we could do that. McNair noted some of the representatives have already signed on to the letter to Norm Dicks (Inslee, McDermott, and Larsen}. Doherty felt it would be good-to have a letter from the Board as well. Doherty asked if staff could get the letter ready prior to the end of the meeting so it could be signed and sent today. McNair requested Debbie Moody, Administrative Assistant take care of that. Harwood- called for the question on the Fiscal Year 2010 Budget. Munro moved approval of the _ . Fiscal 2010 ORCAA budget as presented. Gallagher seconded the motion and it carried unanimously. UNFFNISHED BUSINESS Letters to Norm Dicks re: DERA Funds and 105 Grant Funds McNair noted she presented the information during the budget discussion, however would like to explain the letters in the packet. McNair noted one letter to Norm Dicks is signed by all the air directors. McNair is hopeful we will know something by the end of the month. Cascade Sierra Solutions -Truck Program McNair stated she had been receiving calls from truckers in Forks. They love the idea of the program but don't want to rent vehicles. McNair explained she discussed this information with CSS and did receive an email back (which had been forwarded to the Board). McNair noted the outcome is that in our region, the truckers can rent the vehicles until 2015 and then purchase the vehicles, or they can purchase repossessed vehicles directly. Regardless of the contract they choose, the vehicles will be retrofitted and upgraded under the program. CSS noted one dealer has offered to match $100 per month into the account for the truckers as well. McNair did note • that she is considering contributing a lesser amount to the cause. M-15 • Munro asked if he understood that a trucker who currently owns and operates an older truck can bring it in to CSS and have it retrofitted. McNair stated it does depend on the age of the truck, but the answer is yes.- There are grants to assist with the retrofits as well, McNair added. Dan Nelson, Public Information Officer noted CSS currently retrofits trucks by placing the DOCs, CCVs, and particulate filters on the trucks. They do have grants that subsidize the cost and provide low to no interest loans to cover the rest. ,There was some discussion regarding moving forward. Harwood asked if we will have an update as the program progresses. Munro asked if we are required to make a commitment at this time. McNair stated they would like us too however we are missing some Board members and we would like to get their input as well. McNair noted it is up to the Board as to what we should do. Munro asked if staff was ready for a recommendation or should we wait for a full Board. McNair stated she is comfortable offering $50,000 rather than $100,000; however, McNair continued, we know both Machlis and Willis have more questions. McNair noted she was also comfortable waiting. Doherty stated we could move to authorize the director to go ahead offer the $50,000, after she emails the absent members. As long as they don't have any serious concern, we can move forward. Munro agreed that was a reasonable way to go. Harwood agreed as well. Harwood stated we could entertain the motion. Starry asked if we are sure, based on the budget limitations and staff/agency priorities, this is a wise and priority investment for the organization. McNair stated it is for two reasons; a reduction in diesel emissions and to assist the trucking companies while doing something good for the environment. Doherty moved the Board authorize the Director to poll the Board members and if everyone is in agreement go ahead and release $50,000 in funds directed to CSS, and hold the other portion of the funds for later discussion. Munro seconded the motion and it carried unanimously. EFSEC -Approve ED to sign contract McNair stated we need a motion to allow the Director to sign the contract. Doherty moved approval of allowing the Director to sign the contract. Gallagher seconded the motion and it carried unanimously. NEW BUSINESS Thurston County Burn Permits McNair noted this discussion arose recently. We had a situation in Nisqually where we had an angry neighbor about a burn situation. The burn in question was a clean hot burn and we very quickly realized it was more of a neighborhood dispute that had very little to do with the burn. After some discussion and digging further into the situation we realized the fire districts do not track their permits very well and do expect us to do all enforcement. The permits are free and sit in a box outside the fire station. They aren't numbered or tracked. McNair stated she is concerned due to the fact that we will have a hard time enforcing these permits. McNair explained she and R.Moody met with Chief Lowe and discussed the possibility of having us take over all permitting in Thurston County, charge for the permits and deal with them ourselves. However, the more we talked we began to realize that we really can't do it because we can't respond 24/7. We do need consistency between the rule and the permits and we need to be made aware of what permits are out there. People can apply for a permit through our website M-16 4 and we told the fire district that we would like them to help by letting. people know of our website for those people that do have computers. We offered to email a copy of each permit to • the districts, although they don't want them. We are hoping we can work with the departments in encouraging people to apply online so that we have better access to who has permits. McNair stated it would be good to eliminate burning all together, but we know that isn't going to happen anytime soon. McNair stated we are working hard to come up with alternatives to burning and passing on the information to people. McNair explained Thurston County has a burn ban from July 15 through October and her plan is to meet with the fire districts and discuss with them the issues. We need them to have consistency with the permits and we need to have some way to be informed of what permits are out there. There was no action required of the Board. Garage McNair noted our cars. have been repaired and are back in service since the break-ins. We have been storing 2 of the vehicles in our Plumber's area and staff members have been taking vehicles home so they are not parked over night here at the office. We contacted several contractors to get bids on building a garage. McNair explained we are considering utilizing the back wall of our building. and having- the garage come off of it. We are thinking concrete pad, electricity, alarm system and storage area. We are unsure at this point what additional costs will be - we are under the impression we may need to have fire suppression throughout the building due to the addition. There will be some type of cost associated with the storm water as well. McNair sfiated-we do have a meeting set up with the City of Olympia's Planning people next week. If we decide to do this, we will need to come back to the Board with a budget amendment, McNair explained. We are currently guessing it will come in around $60,000- $80,000; however we have not received any bids. Harwood asked what we have set aside in the budget to cover this. Zero, McNair noted. Harwood asked how we would pay for it. McNair stated we would have to use funds from our reserve. McNair noted we would do what we can to make up the money via- savings throughout the year. Doherty asked if we could get by with a fence. Munro asked the reason for the garage. McNair explained our vehicles had been vandalized_and . . burglarized. Munro asked-how many times we have had break-ins. Harding stated we have had a few incidents. Munro noted that would amount to approximately $3,000 to $4,000 worth of damage which was paid by insurance-if we look at this from a financial perspective it doesn't really pay. There is a hassle with break-ins but that is where insurance comes in. Munro noted he would have a hard time agreeing to a $60,000 - $80,000 garage to reduce the risk of a break-in. Munro suggested looking at other solutions-more police presence, parking under lights, etc. Harding stated the police didn't even show up when we called. McNair noted the cars were parked in plain- sight however we are tucked back a ways. There was some discussion regarding fencing in the back area. The Board suggested staff look into the cost of fencing with barbed wire at the top and adequate lighting. DIRECTOR'S REPORT Compliance Update Robert Moody, Compliance Supervisor, stated we did receive a complaint regarding North Mason Fiber; however the complainant also contacted North Mason Fiber directly and discussed the issue and resolved the issue. We have had other complaints since then, and we • anticipate they will continue through the summer months. Soil Key had been busy moving. M-17 product, however this month it has been noted there has not been much progress. We • continue to work with Soil Key and Thurston. County. Soil Key has until the end of December to vacate the site. We are still hopeful he will complete the project. R.Moody noted we have several hearings scheduled at PCHB. We have one rather egregious case tomorrow regarding a case in Forks where an individual set fire to large equipment to get them ready for recycling. It is an interesting case. ORCAA Permit Actions Mark Goodin, Professional Engineer, briefly went over pending permits. He noted for Thurston County some current projects include a soil remediation project, truck bed liner spray booth, emergency generators and a coffee roaster. In Clallam County we have emergency generators, Interior (in Forks and Port Angeles plants) is modifying approval orders, a new dry cleaning machine installation, a new autobody spray booth, Nippon application is still pending, Lazy J Tree farm is final, Westport Shipyard modifications are final, there are also two rock crusher quarries that were finalized and KPIy is still on hold. Mason County's area applications include the following: a dry cleaning machine, an autobody spray booth, gasoline dispensing facility, spray booths for cabinet shops, a "new" log yard, Simpson has an application in for modifications to their current permit, and Olympic Panel Products received final approval for their new boiler. Goodin asked if the Board would like us to change the format of the report so that each county's projects were lumped together. Doherty stated he likes the current format; we sit as a regional Board and should look at all areas, not just what is going on in our own area. • Harwood noted there is a seafood processing plant at the port of Willapa having some odor issues. Harwood requested Mike Shultz look into that. R.Moody noted he would have Shultz check in with them. McNair asked if there were any other areas we need to look into. There were none at this time. Doherty asked if we co-market businesses, such as Lazy J and other companies that grind or have other options to burning. R.Moody noted they are listed on our website as alternatives to burning. Doherty asked if we have handouts. Dan Nelson stated we do have handouts and it is listed on our website for each county and some of the cities. Doherty requested staff amp up notification of those options, especially during the spring and summer months. Education and Outreach Dan Nelson, Public Information Officer, stated we had pretty successful lawnmower change out programs. We replaced 160 lawnmowers which amounts to approximately 14,000 pounds of CO2 per year, 9,000 pounds of other pollutants (PM2.5 and VOCs especially). We did get a lot of positive PR out of the projects. Nelson noted he participated in a seminar with Northwest EcoBuilding Guild regarding asbestos mediation demo for remodeling projects. Nelson stated the event received good media coverage -the Thurston County government access channel was there covering the event and has been running it on loop periodically. The Olympian also ran a small story on it. The Guild is doing more and more of these types of programs and wants to work with us throughout our jurisdiction. Nelson stated he had been working with DNR in Mason County -they approached • us regarding some kind of program to help reduce the use of burn barrels which seem to be a primary source of forest fringe fires. They decided they wanted to do a change out program - trade old burn barrels in for a compost bin. DNR purchased the compost bins and had them M-18 6 delivered to .our office. Nelson stated he is working with them to find a facility that is willing to accept the barrels and hand out the bins. Gallagher suggested the solid waste facility out near • the prison, noting they accept scrap metal. Gallagher stated a new outfit called Wilson's Recycling out on Brockdale Road- may be another option. Mason County is the test site and if it works, DNR does have the funds and would be willing to expand this throughout our jurisdiction. McNair did- note that we had purchased two of the Black and Decker mowers and they are available if any Board member wishes to purchase them. Administrative Services Update Harding explained our insurance is through Enduris (formerly the Washington Government Entity Pool) and they are updating their memberships and are gearing up to determine policy rates. It is anticipated there will be no changes in coverage in liability or property coverage. Enduris purchases the broadest coverage available. They anticipate rate adjustments to be consistent with previous years -which is estimated at less than 2%. Harding noted the finance committee will be meeting on a quarterly basis, beginning in July. Air Quality Summary Jimmy Werner, Senior Monitoring Technician stated May has been a good air quality month for both PM and Ozone. We did highlight Cheeka Peak in the Monitoring Newsletter. A point of interest, Werner note, there is an error in the newsletter -the Yelm Ozone is measured in parts per billion (ppb). Werner stated. there had been an Ozone event in June. Werner stated there will most likely be more moderate days showing in the next newsletter. Werner gave a brief explanation of the monitoring issues. He stated he had done an air trajectory on the AirNow site to show the trajectory of the fires burning: in British Columbia and how it affects us. Next • month's newsletter will highlight the Lacey monitoring station. Doherty stated two weeks ago the Peninsula College put computer models on line. The models are tied to satellites for a NASA grant to look at the mid-Olympic snow melt and how it is affected by climate change. The students will be trained to look at the way the snow melts and it relates to a computer model in-the Sequim/Dungeness aquifer. Doherty noted the.second _ .. ...__ __ _ year the project will go over to the Elwha. If there is ever a way the satellite images of air quality could go through that control center-being that it is funded by NASA-maybe students could learn about air forecasting. McNair asked if Doherty has a contact. Doherty stated Dwight Berry is the Professor and Clea Rome (North Olympic Peninsula RC & D) is the grant contract, and she could send the information. Wood Stove Chanae-Out Update R.Moody stated we are very close to the end of the grant we received last year. The final results show we have changed out 90 woodstoves in the greater Lacey, Olympia, and Tumwater area. Of those stoves, 41 stayed with wood, 41 went to gas or propane, 4 changed to pellet stoves and 4 moved to a furnace. In the Port Townsend and Port Angeles area things aren't moving nearly as well. The Board authorized us to spend $10,000 in that area and we have spent $2,000. We have done 3 change outs and have 2 more waiting. Doherty asked if we can try again in the fall. R.Moody noted the grants are done; however as part of the budget just approved, we have allocated $40,000 of our funds to use for woodstove change outs. Ecology did share with us that they will be giving out funds again this next fiscal year so we do plan on applying: McNair noted some of the stoves in use in our jurisdiction are older, certified stoves that they • aren't as efficient anymore. We commented to Ecology that the grant could allow for M-19 replacement of some of these stoves as well. Another issue, McNair stated, is in order to • qualify for the grant you have to show poor air quality. A problem up in Port Townsend is our monitors don't show a problem and it is due to placement. We are considering moving the monitor to a new location that will show the problems that we know exist. • Legislative Updates McNair stated the legislature us finished and final reports had been sent to the Board earlier in the week. Thurston Regional Planning Council Report McNair noted Burgman was not in attendance to share the TRPC report. ADJOURNMENT Gallagher moved adjournment of the meeting at 11:40 a.m. Doherty seconded the motion and it carried unanimously. PRESENTED BY: Frances L. McNair, Executive Director APPROVED BY: APPROVED and SIGNED this day of 2009 M-20 NSR and AOP Summary Report ~ Report for all NSR and AOP revision applications currently pending and applications finalized between 06/09!2009 to 07/02/2009 Business Name Insp Eng NOC# Location Project Description Date Final Xcld BELCO SHELTON MILL AD GDL 09NOC683 SHELTON ^ BELFAIR CLEANERS MS GDL 08NOC650 BELFAIR install dry cleaning ~ CITY OF SEQUIM, DEPT. RC GDL 09NOC660 SEQUIM OF PUBLIC WORKS - WWTP DART CONTAINER CORP AD GG 09NOC685 TUMWATER OF WASHINGTON GRAYS HARBOR ENERGY RTM MVG 08NOC636 ELMA LLC GRAYS HARBOR ENERGY RTM MVG 09AOP672 ELMA LLC GRAYS HARBOR PAPER LP RC GDL 08NOC607 HOQUTAM GULL HARBOR MERCANTILE AD GG 09NOC676 OLYMPIA HOWARDS PRESTIGE CLEANERS INTERFOR PACIFIC INC - FORKS DIVISION INTERFOR PACIFIC INC - PORT ANGELES DIVISION K PLY SS GDL 08NOC647 LACEY RC GG 09MOD677 FORKS RC RC MASON COUNTY FOREST MS PRODUCTS LLC MILLCREEK AUTO BODY & RC PAINT NIPPON PAPER RC INDUSTRIES USA CO-L.TD GG 09MOD675 PORT ANGELES MVG 08AOP640 PORT ANGELES JTK 06NOC479 SHELTON JTK 08NOC584 FORKS JTK 08NOC645 PORT ANGELES machine install a 500kW emergency generator and increase WRF capacity from.80 mgd to 1.67 mgd Install a compactor to densify post-consumer expandable polystyrene foam. install and operate a fuel dryer perform soil and groundwater remediation at gas station. install dry cleaning machine modify Condition 6(I) of 02NOC236 modify condition 9(k) of 97N00047 renewAOP permit Construct a lumber mill (after the fact approval) After the fact approval of an automotive spraycoating facility Add De-ink plant drum pulper rejects to list of items to be burned at the NO. 8 power boiler a ^• Thursday, July 02, 2009 rage ~ or~ M-21 • Business Name Insp fng NOC# Location Project Description Date Final Xcld NORTHWEST SPECIALTY MS GG 09NOC680 ELMA install and operate a ^ WOODS INC small, specialty lumber mill. OLYMPIC PANEL RC JTK 09REV679 SHELTON incorporate the ^ PRODUCTS LLC conditions of NOC 07SM0553 into the Air Operating Permit PANELTECH INT. LLC JAW GG 08NOC648 HOQUTAM install 2 treater lines, 1 ^ reactive thermal oxidizer, 1 composit press and a 3mil btu hot oil boiler PENNY CREEK QUARRY RC GG 09NOC674 QUILCENE install a generator, jaw ^ crusher, and horizonal crusher ROYS DESIGNS INC MS GG 09N01684 OLYMPIA Install and operate a ^ powder coating booth RUDDELL LEASE SALES RC GG 09NOC655 PORT install spray in bedliner ^ INC ANGELES booth RYANS AUTO DETAILING & SS JTK 08NOC602 LACEY After the fact approval of ^ SPRAY ON VORTEX a truckbed lining BEDLINER operation SANDQUIST CABINETS RC GDL 08NOC610 BRINNON install a spray booth ^ • SHEARER BROS CHIPPER LLC SS GG 08NOC603 SHELTON install and operate chip mill and log yard ^ SI CUSTOMS SS JTK 08NOC631 OLYMPIA After the fact approval of ^ an automotive spraycoating facility SIERRA PACIFIC RTM GG 08AOP625 ABERDEEN application. ^ INDUSTRIES -LUMBER MILL SIMPSON LUMBER CO LLC RTM STRETCH ISLAND FRUIT MS COMPANY WESTPORT SHIPYARD INC RTM WESTPORT SHIPYARD INC RTM WESTPORT SHIPYARD INC RTM MILLERS QUALITY CABINETS THURSTON COUNTY ACCOUNTABILITY & RESTITUTION CENTER LINE-X OF OLYMPIA MVG 09REV678 SHELTON GDL 08NOC617 ALLYN GDL 09N01682 WESTPORT GDL 07AOP575 WESTPORT GDL 08MOD627 WESTPORT AD GG 08NOC614 GRAPEVIEW renewal application modify VOC limit from 32 tons per year to 40 tons per year install a spray.booth ^ 06!12/2009 ^ 06/15/2009 ~ SS GG 09NOC671 TUMWATER install emergency backup 06/17/2009. ^ generators SS GG 08NOC600 TUMWATER install booth for truck bed 06/26/2009 ^ liner • Thursday, July 02, 2009 Page 2 of 2 M - 22 Inspections Completed ~ Printed 7/2/2009 2:09:04 PM Between 6/9/2009 and 7/2/2009 Insp. Date Inspection Type File # Source Name Location AD 06/11/2009 Source Test 1016 7-ELEVEN 22478 - SIMPSON AVE ABERDEEN 06/15/2009 Source Test 1019 7-ELEVEN 24379 -MARKET ABERDEEN 06/15/2009 Source Test 1017 7-ELEVEN 22417 -BOONS ST ABERDEEN FLM 06/24/2009 AOP Ful! Compliance Evaluation 153 NIPPON PAPER INDUSTRIES USA COL PORT ANGELES GG 06/11/2009 Source Test 619 INTERFOR PACIFIC INC -FORKS DNISI FORKS 0 611 6/2 0 0 9 Announced 1219 NORTHWEST SPECIALTY WOODS INC ELMA 06/23/2009 Announced 310 MERVIN MANUFACTURING SEQUIM 06/23/2009 Unannounced 235 PORT ANGELES LANDFILL -COMPOST PORT ANGELES ~~ 06/09/2009 Unannounced 785 LNINGSTON BOATS INC YELM 06/24/2009. AOP Full Compliance Evaluation 153 NIPPON PAPER INDUSTRIES USA COL PORT ANGELES MS 06/09/2009 Announced 190 TARGET CORPORATION LACEY • 06/10/2009 Unannounced 750 SNAPCOINC HOQUTAM 06/11/2009 Unannounced 162 PACIFIC GRO LLC RAYMOND 06/15/2009 Announced 628 PETLAND CEMETERY ABERDEEN 06/16/2009 Announced 1201 SATSOP DEVELOPMENT PARK 06/17/2009 Unannounced 183 PEDIGREE CATS RAYMOND 06/17/2009 Unannounced 959 SHORT STOP STORE-N-DELI SEAVIEW 06/18/2009 Announced 177 MURPHY COMPANY ELMA 06/18/2009 Driveby 337 OCEAN PROTEW LLC HOQUTAM 06/18/2009 Unannounced 1236 IMPERNM GRAYS HARBOR LLC HOQUTAM 06/21/2009 Driveby 639 MARYS RNER LUMBER MONTESANO 06/25/2009 Driveby 639 MARYS RNER LUMBER MONTESANO 06/25/2009 Driveby 337 OCEAN PROTEIN LLC HOQUTAM 06/26/2009 Unannounced 150 CHAMBERS CENTER CHEVRON LACEY 06/26/2009 Unannounced 871 SHELL O1L - LACEY BLVD LACEY 06/26/2009 Driveby 337 OCEAN PROTEIN LLC HOQUTAM Page 1 of 2 • M-23 • Insp. Date Inspection Type File # Source Name Location RC 06/09/2009 Driveby 791 PLATYPUS MARINE PORT ANGELES 06/09/2009 Driveby 696 LAKESIDE INDUSTRIES -PORT ANGEL PORT ANGELES 06!09/2009 Driveby 603 SHOTWELL CRUSHING PLANT PORT ANGELES 06/09/2009 .Driveby 674 WESTPORT SHIPYARD - PA WATERER PORT ANGELES 06/09/2009 Driveby 153 NIPPON PAPER INDUSTRIES USA CO L PORT ANGELES 06/09/2009 Driveby 116 EVERGREEN FIBRE INC PORT ANGELES 06/09!2009 Driveby 1051 B & D INC PORT ANGELES 06/10/2009 Source Test 619 INTERFOR PACIFIC INC -FORKS DIVISI FORKS 06/10/2009 Driveby 1247 INTERFOR PACIFIC INC -BEAVER DIVI BEAVER 06/10/2009 Driveby 214 ANGELES CONCRETE WEST SAPPHO BEAVER 06/10/2009 Unannounced 285 LAKE PLEASANT GROCERY BEAVER 06!22/2009 Driveby 927 ACE PAVING -PORT LUDLOW PORT LUDLOW 06/22/2009 Unannounced ' 1253 MASON QUARRY INC PORT LUDLOW 06/22/2009 Driveby 547 MILES SAND AND GRAVEL -SHINE PIT PORT LUDLOW 06/23/2009 Announced 310 MERVIN MANUFACTURING SEQUIM . • 06/23/2009 Unannounced 235 PORT ANGELES LANDFILL -COMPOST PORT ANGELES 06/24/2009 AOP Full Compliance Evaluation 153 NIPPON PAPER INDUSTRIES USA COL PORT ANGELES SS 06/09/2009 Announced 548 DART CONTAINER CORP OF WASHING TUMWATER 06/09/2009 Unannounced 723 SUPERIOR AUTO REPAIR INC TUMWATER 06/10/2009 Unannounced 500 SAFEWAY - TUMWATER #1503 TUMWATER 06/22/2009 Unannounced 1039 NISQUALLY SHELL OLYMPIA 06/22/2009 Unannounced 1141 MERIDIAN CORNER GAS & DELI OLYMPIA 06/22/2009 Unannounced 1258 COOPER POINT CHEVRON OLYMPIA. 06/22/2009 Unannounced 880 BLACK LAKE SHELL OLYMPIA 06/22/2009 Unannounced 1008 ARCO #5303 BPWC 5073 -EVERGREEN OLYMPIA • Page 2 of 2 M - 24 • - ~o~~ "-~"~°~ Current ORCAA Land Clearing Burn Permit ~~.~ORC9A a ° w.,.,~,..m~"~' FireDistrict Expiration # Legal Desc Bum Site Address City Last Name CompanyName Phone GHFD #15, Cosmopolis 7!15/2009 2819 776 US Highway 101 Cosmopolis Chapin Plastics West, Inc. (360) 538-0115 GHFD #2, MontesanolC.P. 7/3/2009 2921 1270 W Satsop Rd Montesano Swor (360) 249-0503 Brdy 7/29/2009 2940 Sec35 Ti8R07w 35 Evergreen Lane Montesano Davis (360) 249-5973 ®..~.....o.-.,.a._~_~.~.,... GHFD #3, Westport e„_.~..,WA.,... ...........:.......m.a....s...,...,~.o.,:. 7/15/2009 2929 Sec13 T16R12W ®....e..®,~ 2074 Grey Gull Lane S .,......w Westport ....~..,.~_, Maben ~.a..e.®~.,,.....a,...~-a. Maben Trucking and v.®am~,.,n.....,,..........,.: (360) 267-7410 ExgvaOng South Bend Fire 7/26/2009 2939 R Harrison Street Bay Center Nisbir Johnson and Son (360) 484-7148 Department Excavation TFD #11, Littierock 7/14/2009 2932 Sec31 T17R02W 4636 Gifford Road SW Olympia Perkins Perkins Timber LLC (360) 352-254fi 7/14/2009 2936 13848 Loreece Lane SW Tenino Gill (360) 746-1023 TFD #12, Tenino 7/1412009 2931 Sec20 T16R02w 15912 Gibson Road SW Tenino Brommer (380) 480-2420 7/14/2009 2938 Sec30 T16R01 W 168th Avenue Se Tenino Swick 8 Son • (360) 832-3727 . . a ~„ -. ~ Enterpdses, Ina ., ~., ...m.. ~~ ..® ...<>.,...,.,.-rm:..:.M:,mm..-.mw..am.:t~..,. TFD #13, Griffin ~m, m,.~d....n~-<_.,~,,.:...w_ ..~-..._....~..... 7/14/2009 2934 .~...:.~_..~,.,.~v.w.:,.M.,,:,~.. 5706 Stetson Lane NW ~„e ,. a Olympia ,....~,,-, ~._. ._.,,.. Kaufman . ..,,...,.._~ . .. . (360) 791-2670 TFD #2 Yelm 7/1412009 2930 Sec14 T17R01E 8610 Rathbun Road Yelm Burgman G eurgman LLC (360) 894-1026 TFD #3, Lacey 7/5/2009 2923 10915 Kulhman Road Olympia BLC Construction (360) 701-1566 7/14/2009 2935 Sec10 T17R01w 7413 Yelm Highway Se Olympia Hunter HCT Limited (360) 490-4216 Partnership TFD #6, East Olympia 7/3/2009 2920 7705 Trowbridge Lane SE Olympia Leppell Kobza Home Builders (360) 507-3069 TFD #7, North Olympia ..~ ~_ 7/8/2009 2926 Leapfrog Lane NW Olympia Johnson NE Green (360) 410-9524 ~ ~- Construction TFD #9, McLane ~ 7/8/2009 2925 Sec32 T19R02W 3530 37TH Court NW Olympia Thompson Thompsen Timber (360) 456-0887 7/14/2009 2933 Sec14 T18R04W 2815 Summltt Lake Shore Olympia Clark SECO LLC (360) 943-2870 Road MW July 02; 2009 M-25 • .. Asbestos Permit Status Report Completion Date Permit # Staff Recd Address City Status Completion 08AS8002376 MS 5/8/2008 100 West Main Elma Demo permit: 08DEM002077. 9130/2009 OBAS6002472 MS 8/18/2006 3560 Deer Street Neah Bay .8/18/2009 08ASBOD2483 SS 9/2/2008 8100 Steilacoom Road SE Lacey Multiple projects -school hours times app 9/3/2009 OBASB002487 9(42008 13251 North Shore Road Beffair 9!4/2009 08A56002490 MS 9152008 611 South Main Street McCleary First amendment: 9/18108 - on hold until 9/52009 DSASB002493 MS 9192008 2629 Aberdeen Avenue Hoquiam 9/92009 08ASB002512 MS 9292008 Building 83 - US Navy Station Indian Island First amendment 10/14/08 - on hold. Kle 928/2009 08AS6002546 MS 11/102008 11629 Endicott Road SW Olympia 11/12/08 -Siding has been identified and 08ASB002547 MS 11/122008 519 Simpson Avenue Montesano First amendment: 12/12/08 - On hold. KI 9/302009 • 08AS8002566 SS 12!812008 4301 6th Avenue NE Lacey P.O. # 2680800120 -invoiced 12/08/06 kl 12/82009 08ASB002574 MS 1 211 5 20 0 8 See Permit (annual) Bellevue 12/15/2009 09ASB002586 MS 1172009 40 East 1st Street -South Bend Sc South Bend First amendment 0120109 - on hold Kle 09AS8002589 RTM 1/13/2009 2321 West Dayton Airport Road Shelton invoiced 1/13/09. kle 09ASBb02592 RTM 1/14/2009 Capital Campus Olympia 1/15109 -invoiced. Kle 12/312009 09ASB002607 SS 2!32009 Fairgrounds Road & Highway 101 Shelton 11/302009 09AS8002646 AD 3/1812009 181 Marjory Lane Sequim Demo: 09DEM002312. Ay received De 09ASB002647 RTM 3/19/2009 509 Cleveland Street Port Townsend Per Robert - NOV was written on this proj 7/132009 09ASB002660 AD 3/302009 2651 Martin Way Olympia 42109 AD asbestos permft for 3 structure 4/12010 09AS8002670 AD 4114/2009 3625 93rd Ave SW Olympia 0428/D9 AD project on hold. - 09AS6002674 AD 4/17/2009 2713 Hidden Cove Lane Olympia 04/17!09 AD new lab results needed befo 4292009 09AS6002686 AD 4/28/2009 504 15th Avenue Olympia 7/312009 09ASB002704 MS 5/18/2009 555 Isreal Rd SW Tumwater will be calling in with dateslcontractor MS Thursday, Juty 02, 2009 Page 1 of 3 ° M-26 • _:3dy;+ • Completion Date Actual Permit # Staff Recd Address City Status completion 09ASB002705 AD 5/19/2009 16727 Muskrat Drive SE Rainer 6/1/2009 09AS8002706 AD 5/20/2009 501 13th Avenue SW Olympia 6!8(2009 09AS6002707 RTM 5/21/2009 3501 Friendly Grove Road Olympia 6/21/2009 09ASB002708 MS 14110 Pacific Highway Long Beach NOV # 2634 written 4/14/09 by Mike. Kle 09AS8002710 AD 5/27/2009 2700 Evergreen Parkway Olympia 6!10/2009 09ASB002715 MS 6/2/2009 401 E. 1st Street Port Angeles 6/2109 -Building is noit being demolished 09ASB002717 AD 6/3!2009 2526 Carpenter Road Olympia 62420D9 09ASB002719 AD 6!4/2009 1644 Harbor Crest Port Angeles 6/9/2009 09ASB00272D AD 6/512009 7538 Old Highway 99 Tumwater First amendment 6125109 -change comp) 624/2009 09ASB002721 AD 6/52009 1661 Camelot Park SW Olympia 6F82009 09ASB002724 AD 6/52009 463 Hillstrom Road Port Angeles 6/82009 09ASBD02725 AD 6192009 102 E. Park Avenue Westoport 7222009 09ASB002726 AD 6/92009 282 Bush Creek Road Elma 7/72009 • 09ASB002729 AD 6!122009 301 Bogachlel Way Forks There is no real structure. The material i 6242009 09AS8002732 AD 6!152009 9410 Mountain View Road SE Yelm ARer the fact permit 6272009 09ASB002733 AD 6/152009 223E 4th Port Angeles First amendment 623109 - on hold. Kle 7!82009 09ASB002734 AD 6/152009 1723 Fones Rd SE Olympia First amendment: 629/09 on hold. Kle 09AS8002735 AD 6I16I2009 333418th Avenue Oympia First amendment: 629/09 - on hold. Kle 09ASB002736 AD 6/172009 310 E. Fir Street Sequim 6232009 09ASB002737 AD 6/172009 4651 State Route 109 Moclips approved - 6/18/09 -MS 7/82009 09ASB002738 AD 6!192009 171313th Avenue E. Olympia First amendment 6/30/09 -change start d 72!2009 09ASB002739 AD 67222009 312407 Highway 101 Brinnon 7/302009 09ASB002740 AD 6/232009 2700 Evergreen Parkway, tsb II, Ro Olympia 9(!2009 09AS6002741 106 W. Newberry Lane Elma 09AS6002742 RTM 6292009 551 N. Dow Creek Drive Hoodsport 7/32009 Thursday, July 02, 2009 Page 2 of 3 M-27 • • Permit # Staff Recd Address City Status Completion Date Compl tllon 09ASB002743 6013 Camelot Drive SW Orympia Thursday, July 02, 2009 Page 3 of 3 M-28 • Demolition Permit Status Report Permit# Recd Staff Address City Status Asbsurvey AsbPermlt# 08DEM002044 417!2008 AD 35846 W. Highway 101 Lilliwaup No asbestos survey included. Kell ^ ASB OSDEM002052 4/10/2008 SS 5326 Llttlerock Rd SW Olympia Demolishing the old Gid Scout buildi © ASB 08DEM002126 6/162008 SS 3131 Maytown Road SW - Littlerock Fire Statio Oympia Client will call in demo. contractor. KI © ASB 08DEM002135 6/272008 AD 207 Ludlow Bay Road Port Ludlow No asbestos present. Kle -Need $ - © ASB 08DEM002139 7112006 SS 15 West Lake Forest Lane Shelton Survey is in the works. Kle ^ ASB 08DEM002140 7/2/2006 MS 1124 Summit South Bend ^ ASB 08DEM002147 7/9/2008 RC 482 South Alder Lane Port Angeles RC: I spoke to the applicant on 625/ ® ASB 08DEM002146 719!2008 SS 1600 Sleater Kinney Road Lacey ^ ASB 08DEM002160 7/1512008 MS 40 Strawberry Lane Nordland Will send in pictures of house. Kle ^ ASB 08DEM002161 7/15/2008 MS 420 W. Enterprise Road Shelton © ASB 08DEM002164 7/172008 MS ~ 2000 Fowler Street Raymond ^ ASB • OBDEM002166 7/21/2008 MS 2nd 8 Washington Lomg Beach 0 ASB OBDEM002167 7212008 MS 1521 Washington avenue Long Beach asbestos in the silver coat -need per © ASB 08DEM002174 8/4/2008 RC 116 N. Lilac #3 Port Angeles applicant presented receipt for ashes © ASB 08DEM002175 8/52008 RC 238203 Highway 101 Port Angles ~ ASB 08DEM002176 882008 MS 2118 E. 3rd Avenue Port Angeles © ASB OSDEMOD2182 8!142008 RC 121 Cook Avenue Port Townsend ^ ASB 08DEM002185 8/19/2008 MS 522 Broadway South Bend ^ ASB 08DEM002188 8252008 MS Malts Landing Road Raymond ^ A58 OSDEM002193 922008 RC 212 Lewis Road Port Angeles © ASB 08DEM002194 9132008 MS 519 Simpson Avenue Hoquiam Waiting for asbestos job to be comp) ^ ASB 08DEM002204 9/172008 SS 282 332 Highway 101 Port Townsend Applicant submitted old(er) notificado ^ ASB 08DEM002210 9252008 MS highway 101 Mile post 39, Possibly 6462 or 645 bay center Mr. Hoppe came in and said that the ~ ^ ASB Thursday, July 02; 2009 Page 1 of 4 M-29 • Permit# Recd Staff Address City Status Asbsurvey AsbPermtt# 08DEM002219 10!!/2008 SS 3025 Meridian Rd NE Olympia 2 buildings on property ^ ASg 08DEM002227 10/20!2008 MS 26709 Vernon Avenue Ocean Park Non NVLAP lab but it is a renovation ^/ ASB 08DEM002229 10/2012008 AD 2633 Westvrind Drive NW Olympia © ASB OSDEM002240 11/6/2008 MS 115 Ward Creek Raymond The house has been burned in a fie. ^ ASB OSDEM002244 11/1012008 MS 11629 Endicott Road SW Olympia Survey was obtained. ^ 08ASB002546 08DEM002247 11/13/2008 AD 631 NE Larson Lake Road Belfair ^ ASB 08DEM002249 11!17/2008 RC 73 Gold Street Sequim © AS6 08DEM002253 11!18!2008 MS 3120 Highway 105 Westport ^ -ASB OSDEM002260 12/2/2008 AD 1066 Franklin Street SE Oympia © ASB OSDEMOD2265 1215!2008 AD 8900 Libby Rd NE ~ Olympia ~ waiting on Asbestos Survey -Dan Ve ^ ASB 08DEM002272 12/23/2008 MS N. 15th N. Washington Street Long Beach ^ ASB 09DEM002276 1/62009 RC 64 Lake Aldwell Road Port Angeles © ASB 09DEMOD2278 1/14!2009 AD 2120 Black Point Road Brinnon ^~/ ASg 09DEM002287 222009 RC 131 Shore Drive Part Ludlow ^ AS8 09DEM002288 2/2/2009 AD 2425 Marvin Road Lacey ~ q8g 09DEM002293 2/12/2009 AD 1018 Taft Street Port Townsend 02/12/09 AD need actual lab results: © ASB 09DEM002297 2/192009 MS 2 Barley Lane Menlo this will probaby be a trainig fire fart ® ASB 09DEM002300 223/2009 SS 1718 Jones Road Shelton ^ ASB 09DEM002304 2262009 MS 322 3M Street Shelton © ASB 09DEM002311 3192009 AD 840 Beckett Point Port Townsend ~ Agg 09DEM002312 3/102009 AD 181 Marjory Lane Sequim Asbestos present on survey. No asb ~ 09ASB002646 09OEM002315 3/162009 RC 1655 E Scrivner Port Angeles ^/ ASB 09DEM002317 3/162009 MS 1603 Washington Avenue N. Long Beach ^ ASB 09DEM002319 31172009 AD 19405 Johnson Road SE Yelm ^ ASB 09DEM002323 3252009 AD 981 Gibbs Lake Road Chimacum ^ ASB Thursday, July 02, 4 M-30 • • Permit# Recd Staff Address City Status Asbsurvey AsbPemrit# 09DEM002326 3!26/2009 MS 9480 Oak Bay Road Port Ludlow KDS wil! send in asbestos applicatio © ASB 09DEM002330 3/27/2009 AD 419 Linwood Avenue SW Tumwater 03/27/09 AD lab used in survey not a © ASB 09DEM002341 4/102009 AD 1906 N. 201st Long Beach ^ ASB 09DEM002342 4/132009 AD ~ 25602 Z Street Ilwaco ^ ASB 09DEM002345 4/172009 AD 127 Daniels Street Aberdeen © ASB 09DEM002357 423/2009 MS 3101 W.1stStreet Hoquiam © ASB 09DEM002360 4272009 AD 802 Sawyer Olympia ^ ASB 09OEM002361 4282009 MS 804 First St Westport ^~ ASB 09DEM002362 428/2009 MS 680 W Spokane Westport ~ ASB 09DEM002375 5/11/2009 RC 2025 Keller Dr Port Angeles RC: The application was dropped off © ASB 09DEM002380 5/142009 AD 1000 E. 2nd Street Aberdeen © ASB 09DEM002381 5/142009 AD 2834 Camp David Jr. Port Angeles © ASB 09DEM002382' 5/152009 AD 415 Perry Avenue Hoquiam © ASB 09DEM002384 5/18/2009 AD 1465 Park Ave East Tenino © ASB 09DEM002385 5/182009 MS 4611 Tumwater Valley Dr Tumwater will be contacting us with contractors ® 09ASB002704 09DEM002386 5/182009 MS 415 38th Ave NE Olympia 5/18109 -Waiting for training fire notif ^ ASB 09DEM002387 5/192009 AD 3729 W. Sequim Bay Road Sequim © ASB 09DEM002390 5262009 MS 14110 Pacific Highway Long Beach Pending NOV ^ 09AS6002708 09DEM002394 528/2009 AD 2120 Pacific Avenue SE Olympia © ASB 09DEM002395 52812009 AD 22417 Hobson Road Yelm © ASB 09DEM002400 6/32009 AD 1109 Wheeler Avenue Hoquiam © ASB 09DEM002401 6/32009 AD 2526 Carpenter Road Olympia © 09ASB002717 09DEM002403 6/42009 AD Jefferson Street SE & 19th Avenue Se Oympia © ASB 09DEM002405 618/2009 AD 3524 7th Avenue SW Oympia ~ ASB 09DEM002407 6/102009 AD 1009 Idaho Avenue S. Long Beach ^ ASB --- Thursday, July02, 2009 Page M-31 C • Permit# Recd Staff Address City Status Asbsurvey AsbPermit# 09DEM002409 6/11/2009 AD 301 Ocean Beach Bivd North Long Beach © ASB 09DEM002410 6/12/2009 AD 2730 Lotzgesell Rd Sequim © ASB 09DEM002411 6/15/2009 AD 105 McNeal St Aberdeen ~ ASB 09DEM002412 6/15/2009 AD 9410 Mountain View Rd SE Yelm Yelm FD training Burn -The FD Chie ~ 09ASB002732 09DEM002414 6/16/2009 AD 811 W. Martin Elma © ASB 09DEM002416 6/18/2009 AD. 100 E. North Bay Place Alfyn 06116/09 AD contacted Ray, builder. ^ ASB 09DEM002417 6/19/2009 AD 65th and Sandridge Road Long Beach Pacific FD #1 training bum. Mike K ^~ ASB 09DEM002418 6/19/2009 AD 171313th Avenue E. Olympia Firsl amendment 6/30/09 change sta ^ 09AS6002738 09DEM002419 6/24/2009 AD 331518th Avenue SE Olympia ~ ASB 09DEM002420 6/24/2009 AD 633 Summit Lake Store Road Olympia ^ ASB 09DEM002421 6/25!2009 SS 7508 Lakeside St Sw Olympia work number is best place to reach ~ ASB 09DEM002422 625/2009 AD 9148 Gallea Street NE Olympia ^ ASB 09DEM002423 6/302009 SS 16727 Muskrat Drive SE Rainer Recd letter of completion for asbesto ^ 09AS8002705 . 09DEM002424 fi/30/2009 1330 Home Street NE Lacey 6/30/09 - No demo. contractor -out to ^ ASB 09DEM002426 722009 527 Lee Way Brinnon ^ ASB 09DEM002427 722009 108 2nd Street Raymond 72109 - no asbestos survey. Kle ^ ASB Page 4 of 4 M-32 • • Complaint Report for period- from 06/09/2009 to 07/02/2009 Date Source City Recd Formal Oncall Online Smoke Odor Open Fire Dust Woodstov Other Referred to: 06/11!2009 ATLAS SHELTON SHELTON Referred to: AD 06/09/2009 Anthony and Shannon Saucier Olympia SS 06!09/2009 NORTH MASON FIBER CO INC BELFAIR RTM ^ ^ ^ ^ © ^ ^ ^ 06/09/2009 Unknown SS ^ ^ ^ © ^ ^ ^ ^ 0 611 0/20 09 Michelle Zacharias Tumwater MS ^ ^ ^ ~ ^ © ^ ^ 0 611 2/2 0 0 9 Brenda & John Hendrickson Yelm DJM ^ ^ ^ © ^ ^ ^ ^ 06/1212009 Peter Davis Olympia DJM ^ ^ ^ 0 © © ^ ^ 06/14/2009 SILVER SPRINGS ORGANICS LLC RAINIER RTM ^ ^ ^ ^ © ^ ^ ^ 06/15/2009 DJ Djigal Tumwater AD ^ ^ ^ © ^ ^ ^ ^ 06/17/2009 Ken Ocean Park AD ^ ^ ^ ~ ^ ^ ^ ^ 06/17!2009 Kris Obannon Tumwater RTM ^ ^ ^ ^ ^ © ^ ^ 06/17/2009 Resident Olympia AD ^ ^ ^ ~ © ^ ^ ^ • 06/16/2009 unknown AD ^ ^ ^ ~ ^ © ^ ^ 06!19/2009 NORTH MASON FIBER CO INC BELFAIR SS ^ ^ ^ ^ ^ ^ ^ ^ 06/21!2009 MARYS RIVER LUMBER MONTESANO MS ^ ^ ^ ^ ^ ^ © ^ 06/21/2009 MARYS RIVER LUMBER MONTESANO MS ^ ^ ^ ^ ^ ^ ~J ^ 06/22/2009 Shawn Blenco Tenino SS ^ ^ ^ © ^ D ^ ^ 06/24/2009 Edmor & Deloris Hafier Rochester AD ^ ^ ^ © ^ ^ ^ ^ 06/24/2009 TBD Lacey AD ^ ^ ^ © ^ ^ ^ ^ 06/26/2009 John Segerson and Jean West Olympia AD ^ ^ ^ ^ ^ ^ ^ ^ Putting construction material where they have burned in the past Referred to: GDL 06/29/2009 OCEAN PROTEIN LLC HOQUTAM GDL Referred to: GG 07/01!2009 PENINSULA TOPSOIL BELFAIR' SS Referred to: MS T/irtrsdny, July 02, 2009 y " Page I of 4 • , Date Source City Recd Formal Oncal! Online Smoke Odor Open Fire Dust Woodstov Other Ofi/09/2009 McClure, Jacqueline J and Haffner, Yelm Regina R. 06/11/2009 ATLAS SHELTON SHELTON 06/12/2009 ATLAS SHELTON SHELTON 06/1 212 00 9 ATLAS SHELTON SHELTON 0 611 212 00 9 Mike Baker Oakville 0 611 5/2 00 9 Gale Thompson Olympia 06/17/2009 ATLAS SHELTON SHELTON 0 6/1 712 00 9 PEDIGREE CATS RAYMOND O6/18I2009 OCEAN PROTEIN LLC HOQUTAM 06/18/2009 OCEAN PROTEIN LLC HOQUTAM 0 611 8/2 0 0 9 OCEAN PROTEIN LLC HOQUTAM 06/18/2009 OCEAN PROTEIN LLC HOQUTAM 06/18/2009 OCEAN PROTEIN LLC HOQUTAM 06/19/2009 ATLAS SHELTON SHELTON 06/19/2009 ATLAS SHELTON SHELTON 6/19/2009 OCEAN PROTEIN LLC HOQUTAM /23/2009 OCEAN PROTEIN LLC HOQUTAM 6124/2009 ATLAS SHELTON SHELTON 06/24/2009 OCEAN PROTEIN LLC! grays harbor HOQUTAM paper 06/25/2009 OCEAN PROTEIN LLC HOQUTAM 06/26/2009 OCEAN PROTEIN LLC HOQUTAM 06/26/2009 OCEAN PROTEIN LLC HOQUTAM 06/26/2009 Subanquero Mortgage Aberdeen MS u u u ~ ~ u u u MS ^ ^ ^ © © _ ^ ^ ^ MS ^ ^ ^ ^~/ ^ ^ © ^ DJM ^ ^ © ^ ~ ^ ^ ^ GDL ^ ^ ^ ^ © ^ ^ ^ DJM ^ ^ D ^ ^ ^ ^ ^ GDL ^ ^ ^ ^ ~ ^ ^ ^ AD ^ ^ ^ ^ ^ ~^ © ^ KLE ^ ^ ^ © © ^ ^ ^ RTM ^ ^ ^ ^ ~ ^ ^ ^ GDL ^ ^ ^ ^ © ^ ^ ^ GDL ^ ^ ^ ^ © ^ . ^ ^ MS ^ ^ ^ ^ ^ ^ ^ ^ demo/asbestos without a permit 0 6/2 712 0 0 9 OCEAN PROTEIN LLC HOQUTAM DJM ^ ^ ^~ ^ © ^ ^ ^ 06/27/2009 OCEAN PROTEIN LLC HOQUTAM DJM ^ ^ 0 ^ ©. ^ ^ ^ 06/2912009 Mike Baker Oakville RTM ^ ^ ^ © ^ 0 ^ ^ ash fall out 06!30/2009 OCEAN PROTEIN LLC HOQUTAM SS ^ ^ ^ ^ ^ ^ ^ ^ 06/30/2009 OCEAN PROTEIN LLC HOQUTAM MS ^ ^ ^ ^ ~ ^ ^ ^ 06/30/2009 OCEAN PROTEIN LLC HOQUTAM MS ^ ^ ^ ^ ® ^ ^ ^ 06130/2009 OCEAN PROTEIN LLC HOQUTAM SS ^ ^ ^ ^ ~ ^ ^ ^ 06/30/2009 OCEAN PROTEIN LLC HOQUTAM GDL ^ ^ ^ ^ © ^ ^ ^ 07/01/2009 OCEAN PROTEIN LLC HOQUTAM MS ^ ^ ^ ^ © ^ ^ ^ .:-e^'-.. ~..'-.:..xa~-, ,...z¢^o---~.. Ro^+.W~....,rcr~±~ Tlrrrrsrlay, July 02, 2009 *rs.^.~^.-::~c~~~:.~'.. w~~ .n^.rc:•-~,--cs~e: :crcw~xrasa=:~rru~cs~e...:..:_~-~ :.:-.axss~ aa~ ~.^~-:.:.r~-^. ~a:c~~ :~a.3aez[.r.^. :-:.Jr„ .zracc~.., ~. r--:.. -ns: ,age 2 oj4 • Date Source City Recd Formal Oncall Online Smoke Odor Open Fire Dust Woodstov Other 07/01/2009 OCEAN PROTEIN LLC HOQUTAM DJM U U U U 07/01/2009 OCEAN PROTEIN LLC HOQUTAM GDL ^ ^ ^ ^ © ^ ^ ^ 07/02/2009 Contractor for City of Ocean Shores Ocean Shores KLE ^ ^ ^ ^ ^ ^ © ^ 07/02/2009 OCEAN PROTEIN LLC HOQUTAM SS ^ ^ ^ ^ ^ ^ ^ ^ 07/02!2009 OCEAN PROTEIN LLC HOQUTAM DJM ^ ^ ^ ^ © ^ ^ ^ 07/02/2009 OCEAN PROTEIN LLC HOQUTAM SS ^ ^ ^ ^ ^ ^ ^ ^ Referred to: MYG 06/24!2009 OCEAN PROTEIN LLC HOQUTAM MVG 06/26/2009 OCEAN PROTEIN LLC HOQUTAM MVG ^ ^ ^ ^ ® ^ ^ ^ Referred to: RC 06!20!2009 Janet and Steven Woodbury Port Ludlow KLE 06/22/2009 Paul Cronauer RC ^ ^ ^ ^ ^ ^ © ^ 06/22/2009 unknown RC ^ ^ ^ ^ ^ ^ © ^ Referred to: RTM 06/29/2009 Shelby Yonker Olympia RTM 06/29/2009 tbd Rochester RTM ^ ^ ^ © ^ © ^ ^ Referred to: SS _ 06109/2009 No name given KLE 06/11/2009 David Coming Olympia SS ^ ^ ^ © ^ ^ ^ ^ 06/11/2009 Manium LLC Olympia SS ^ ^ ^ ^ ^ ^ ^ ^ 06/18/2009 Felicia Geier Rainier SS ^ ^ ^ ^ ^ ^ ^ ^ 06/19/2009 OCEAN PROTEIN LLC HOQUTAM SS ^ ^ ^ ^ ^ ^ ^ ^ 06/19/2009 OCEAN PROTEIN LLC HOQUTAM GDL ^ ^ ^ ^ © ^ - ^ ^ 06!20/2009 OCEAN PROTEIN LLC HOQUTAM GDL ^ ^ ^ ^ ~ ^ ^ ^ 06/21/2009 OCEAN PROTEIN LLC HOQUTAM KLE ^ ^ ^ ^ ® ^ ^ ^ 06/21/2009 OCEAN PROTEIN LLC HOQUTAM GDL ^ ^ ^ ^ © ^ ^ ^ 06/21/2009 Peter Davis Olympia DJM ^ ^ ^ ^ ^ ^ ^ ^ 06!22/2009 David & Ana Rumsey Bucoda SS ^ ^ ^ ^~ ^ ® ^ ^ 06!22/2009 Gene & Annie Elwess Trustees Olympia SS ^ ^ ^ ^ ^ ^ ^ ^ 06/22/2009 Steven Winfrey Yelm SS ^ ^ ^ ~ © 0 ^ ^ 06/23/2009 OCEAN PROTEIN LLC HOQUTAM GDL ^ ^ ^ ^ © ^ ^ ^ 06/23/2009 OCEAN PROTEIN LLC HOQUTAM GDL ^' ^ ^ ^ ~ ^ ^ ^ 06/23/2009 OCEAN PROTEIN LLC HOQUTAM GDL ^ ^ ^ ^ © ^ ^ ^ .-.-~...-...aa~+-xr'.:a.....SSM.r~c~-smua;;-.w rxrsrs=::~s..•:o.x-~m...:..~. ..... ...............__..~. ... ,._. se^.wrr.~es~^- ._ ., ..... _ ., ._._. ._._ _ ~...,_.... Thursday, July 02, 2009 ~ a Date Source City Recd Formal Oncall Online Smoke Odor Open Fire Dust Woodstov Other 06/23!2009 OCEAN PROTEIN LLC HOQUTAM GDL U U U L~J U U 06/2312009 Sheny Anderson Rainier SS ^ ^ ^ ^ ^ © ^ ^ 06/24!2009 William Dahlgren Olympia SS ^ ^ ^ © © ^ ^ ^ 06/29/2009 Chi Hyon Neubert Olympia SS ^ ^ ^ ^ ^ ^ ^ ^ 06/29/2009 Uknown Tenlno DJM ^ ^ © © ~ ® ^ ^ 06/30/2009 ATLAS SHELTON SHELTON SS ^ ^ ^ ^ ^ ^ ^ ^ 06/30/2009 Dennis Burke Olympia RTM ^ ^ ^ ^ ^ ^ ^ ^ 07/01/2009 Hunters Tree Farm (James Hunter) Olympia SS ^ ^ ^ © ^ ^ ^ ^ 07/01/2009 WSDOT Gibson Rd gravel pit SS ^ ^ ^ ^ ^ ^ ^ ^ i • :-.~-, ~,.:~-.m~o~-~~~::.~,aa-~s~.-W,:ar x--a.. N:.... ._ ,... :.Q,~~ex~-,r~.~^.~-.-^-....,.,..~,.z:~,xs~ Tluirsday, July 02, 2009 ~~ ~~~~~~~~,., ~xrsas-r.:cs~c~r~~s,~, .'~`~"'~ `Page 4 of 4 • • NOV Monthly Report For the period 06/09/2009 to 07/02/2009 NOV # Name Issued City Regulation(s) NOV Penalty Amount Amount Penalty by Issued Assessed Suspended Paid Issued 2708 HUSTON MS THURSTON 6.z(a)(2) Openfireduringepisodeofof 04/14/2009 $600.00 $600.00 06/02/2009 quality defined in Chapter 70.5 2709 ATLAS.SHELTON MS MASON 6.1.8 Conditio~u in Approval of Ord 04/14/2009 $400.00 06/10/2009 Enforceable; failure to comply ~ - 2781 BOSTEDER SS THURSTON 6.2(a)(1) Open fire containingprohibita 01/13/2009 $600.00 $600.00 03/06/2009 2806 SANDS ~ AD THURSTON 6.2.1 Violationofconditionsofland 01/23/2009 $500.00 $500.00 03/26/2009 permit; unattended fire and exl clearing application. 2808 OUELLETTE MS THURSTON RCW70.94.473(1)(c)( Violation ofbumingwoodfor 01/23/2009 $250.00 $125.00 $125.00 .03/17/2009 period of State 2 Bum Ban. 2834 TEFFT MS PACIFIC 6.32 Notification Requiremeltts-dc 04/I4/2009 $230.00 06/18/2009 started prior to approval of per 2836 STONE MS THURSTON 6.2(axl) Open fire containingprohibita 04/14/2009 $187.50 06/10/20 2841 OTTERNESS SS GRAYS 6.2(a)(1) Openfirecomainingprohibita 04!27/2009 $2,500.00 D6/10/2009 HARBOR 2842 OTTERIQESS SS GRAYS 6.3.2(a)(2) Unlawful to cause or allowwo: 04/27/2009 $100.00 06/10/2009 HARBOR or demolition project without r application from agency 2843 OTTERNESS SS GRAYS 6.32(a) No demolition permitaquired: 04/27/2009 $100.00 $100.00 06/10/2009 HARBOR prior to demolition 2855- MCDOUGALL MS THURSTON 52(a)(I) Open fire containing prohibits 05/05/2009 $250.00 06/18/2009 2856 URRACO COFFEE CO SS MASON 6.1.8 Conditimvs in Approval of Ord 05/06/2009 $400.00 06/26/2009 LLC Enforoeable; failure to comply 2861 WINFREY SS THURSTON 6.2(ax1) Openfirecontairilngprohibita 06/2$/2009 2862 RUMSEY SS THURSTON 6.3.2(a) No demolitionpermiiaquired: 06/25/2009 prior to demolition 2863 RUMSEY SS THURSTON 6.2(a)(I) Open fue containing prohibits 06/25/2009 M-37 • NOV # Name • Issued City Regulation(s) by NOV Penalty Amount Amount Penalty . Issued Assessed Suspended Paid Issued Totals: 56,11750 $225.00 51,825.00 M-38 • OLYMPIC REGION CLEAN AkR AGENCY 2940-B Limited Lane NW, Olympia WA 98502-6503 Consent Agenda to Board of Directors Meeting WARRANTS ISSUED & SUBMITTED FOR THE PERIOD June 9, 2009 through July 7, 2009 Furrd: Warrant #'s: Scheduled Puyment Date: Issue Amount 6471 63002182-63002200 June l9 $1,770.65 URCt1A started 63002201 June 18 $70.00 issuing their own warrants 63002202 - 63002204 June 19 $6;261.63 October 2007. 63002205-63002214 .June 29 $9,742.80 63002215-63002225 3047125,287216-287232 4963, 4970, 4971 Auto - Mo. Wire Transfer 63002226-63002228 June 30 Payroll -June Benefits T.C. Accounting Charge 3uly l $3,78 ] .20 $90,645.00 $31,043.91, • $ 168.42 $34.00 Tota[ Expenditures Tiris Period: $158,697.6] Included fvith Consent Agenda for Monthly Board of Directors Meeting. C7 JouRraAi..xLS M - 39 ~n_rzoo~ OLYMPIC REGION CLEAN AIR AGENCY Check Register For the Period From Jun 9, 2009 to JuI 2, 2009 • Filter Criteria includes: Report order is by Date. Check# Datc Payec Amount 630021 S2 6/19/09 AT & T Mobility 100.44 Telephone 630021 S3 6/19/09 Bean Gentry Wheeler &: Peternell, PLLC 2,SG2.50 .Legal 630021 S4 6/19/09 Capital Business Machines 130.85 Copier Maintenance 63002185. 6/19/09 City of Olympia 695.66 Office Utilities 63002186 6/19!09 Department of Ecology 9,470.90 CPO 630021 S7 6119/09 Howard Doherty 249.07. Board Per Diem 63002185 6/19/09 Lynn Harding -Petty Cash 82.15 Petty Cash 63002159 6/19/09 Clay Harwood 67.10 Board Per Diem 63002190 6/I9/09 Mailer Mailer LLC 359.40 Web Services 63002191 6/19/09 Grant Munro 155.25 Board Per Diem 63002192 6/I9/09 Office Depot 297.52 Office Supply 63002193 6/19/09 The Olympian 266.50 Advertising 63002194 6/19!09 Peninsula Daily News 51.56 Advertising 63002195 6/19/09 Puget Sound Energy 349.60 Office Utilities 63002196 6!19/09 Qwest 119.64 Telephone 63002197 6/19/09 ReachOne Internet 34.95 Telephone 63002195 6/19/09 Tags Awards & Specialties 67.26 Miscellaneous 63002199 6/] 9/09 Thurston County Sheriffs Office 135.00 Legal Service 63002200 6/19!09 FedEx Kinko's 222.00 Printing 6300~?01 6/18/09 Capital Ciry Stove 750.00 Woodstove Change-Out 63002202 6/19/09 FedEx Kinko's 443.63 Printing 63002203 6/19!09 The Olympian 5,068.00 Advertising 63002204 6/19/09 Environmental Housing, Inc. 750.00 Woodstove Change-Out 63002205 6/29/09 Bank of America 3,644.37 CC Charges 63002206 6/29109 Clltllam County Sheriffs Off ce 45.00 Legal Service 63002207 6/29/09 Dept. of Correctional Industries 197.59 Printing G300?208 6/29/09 Jefferson County Sheriffs Office ~ 19.70 Legal Service 63002209 6/29/09 Mountain Mist Water 70.75 Office Supply 63002210 6/29/09 PUD #I of Clallam County 138.10 CPO Power 6300?211 6/29/09 Sunrise Pest Management, tnc. 64.29 Bldg. Maintenance 63002212 6/29/09 Thurston County Sheriffs Office 45:00 Leal Service , 63002213 6/29/09 James Werner 58.00 Staff Per Diem 63002214 6/29/09 Neuton Lawn Mower Company 5,460.00 Lawn Mower Exchange Auto Pay 6-2009. 6/29109 Thurston County Auditor's Office ] 68.42 Accounting Fee 630022]5 6/30!09 Daily World 123.00 Advertising 63002216 6/30/09 Dex Media West LLC 141.00 Telephone 63002217 6/30109 Department of Printing 355.50 Printing 63002218 6/30/09 Aly Dyson 39.60 Staff Per Diem 63002219 6(30/09 Firestone Store 42.29 Vehicle Maintenance 63002220 6/30/09 IKON Office Solutions 55.07 Copier Maintenance 63002221 6(30!09 Francea L. McNair 80.00 StafFPer Diem 63002222 6/30/09 Pacific Disposal 74.66 Office Utilities 6300?223 6/30/09 Dan Rydholm 2,122.00 1T Consultant 63002224 6/30/09 Verizon Wireless, Bellevue 502.00 Telephone 63002225 6/30/09 Wilder Auto Center 156.08 Vehicle Maintenance 257216-237232 6/30/09 Payroll & Benefits 121,683.91 Payroll 63002226 7!1/09 Capacity Provisioning Inc. 35.00 Telephone 63002227 7/1/09 CPI, Ventures LLC 299.00 Rent 63002228 7/1/09 Vdillapa Community Dev. Assn. 200.00 Rent Total 158,697.61 7/2/2009 at 12:01 PM M - L~QPage: 1 • %~~ C/TY OF PORT ANGELES ~, ~~~~ =~-~~ PUBLlCWORKS & UTIL/TIES DEPARTMENT ,~ 2009 2nd QUARTER REPORT `~_~/ \~ ~ ~'~' Ju1y2009 .~ ~ . WATER DEMAND B 7 } Q 6 Z 5 O fA J Z 0 4 _J ~ ~ Q 3 W ~ z a 0 1 - ~ ~. i 8 8 10 11 12 2008 2009 AVERAGE DAILY WATER DEMAND SEWERISTORM SYSTEM MAINTENANCE _ _ LAST YEAR TO DATE (MG) _ _ i _ 2.91 MONTH FT YR. THIS YEAR TO DATE IMGI 261 ',SEWER SYSTEM JETTED 883 43,721 STORM DRAINS JETTED 0 335 SYSTEM TV INSPECTED _ 435 2,045 RAINFALL 6 y 5 W U Z e J J a 3 LL Z Q Q' 2 ~~ 1 ~ I f -_ ', ~~ JnN FEB MRR APR MqY JUN JUl Al1G SEP OCT NOV DEC ~ 2008 ®2009 -10 Year Average RAINFALL DATA (inches) ~YR AVG. TOTAL TO DATE _10.82 V -- - - HIS YR TO DATE ~ 10.30 • M-41 em ~o ~ ..: t.:. so w ~ LL d ~ W ~C30 H u 2J ,o 0 _ -- __-= 2008 2009 _ - --- -- --- _ ~ AVERAGE_ ELECTRICAL_USE LAST YEAR TO DATE (M Kw 62.7811 (THIS YEAR TO DATE (M Kw~j 61.6100 TEMPERATURE ------------- ___j...... l - -- - I ~ ' ~_ ~ _____ ___ i.. ______ j ~ - : , _ k , J tl t - i - ~ ` ~ I JAN FCP r, ..[ .'./F: p'ni JUr. JUL AUG &EP OCT NOV DEC ^ 2008 ~ 2009 -~ 10 Year Average - REGIONAL TRANSFER STATION DISPOSAL Sequim .` 12.0% 1' <..~ Compost J i 7.8% ~i\ TONNAGE RECEIVED << ~ ~.> __ i THIS YR TO DATE (TONS', 25,403_ ~ ~~f ~ w ~~~ ~=, RecyG~ng LAST YR TO DATE (TONS 26,029 <F` ~ ' zz% f ~1 ~~ ~a County tF~ . - 41.1% 1 ,,\ - ~ Port Angeles • ~ _- __. 31.9% M - 42 ELECTRICAL USAGE i t ', ~ _ --_ I i +'' ~ ~ _ I I _ ~ PUBLIC WORKS 8~ UTILITIES DEPARTMENT QUARTERLY REPORT WATER , ' Responded to 29 customer service requests ' Repaired 17 water service leaks ' Repaired 5 water main breaks; Assisted contracters as needed " Replaced 29 water meters ' Performed required Deptartment of Health testing ' Replaced 1 fire hydrant ' Pertormed utility locates as requested ' Fire hydrant /water main flushing - 2,962,470 gallons Water loss due to leaks - 2,957.900 gallons WASTEWATER: COLLECTION ` Assisted Water Crew with several main break repairs ' Located laterals for the Tendy's alley sewer replacement ' Replaced mechanical seal at Pump Station #4; Cleared plugged sewers ' Assisted Service Garage with jet truck; Pump station maintenance ' Pertormed utility locates as requested ' CESCL training, electrical training, and Western Washington Short School ' Assisted Streets with project south of Pump Station #4 50LID WASTE " Regional Transfer Station and Blue Mountain drop box recycling: 228.3 tons " Tons collected: 299 recycling, 532 yard waste, 185 cardboard, and 63 glass ` Joint Solid Waste Advisory Board meetings ` Quarterly meeting with Waste Connections STREETS,& PARKS ' Repaired asphalt and concrete utility cuts; Patched potholes ctywide ` Pruned plants in greenhouselatriumlvarious parks; Weeded 8 cleaned tree pits ` Pier float repair and installation; Spring turt renovation at Civic Field; Pickle Ball Courts ` Traffic control for various Street maintenance activities ` Pertormed repairs on City Hall, Vem Burton, Senior Center, Pool, and Carnegie ' Put up home run fence at Civic Field; Placed hanging baskets downtown & at facilities ' Assisted with burials, ground maintenance, and equipment servicing at Cemetery ` Turt mowing 8 weed eating at parks & facilities; Planted downtown triangles ' Cftywide-mowed/graded/graveled/ground/educted/swepUapplied herbicide ' Check/clean culverts after heavy rain; Holiday cleanup for Memorial Day weekend WASTEWATER TREATMENT Small asphalt repairs on Tumwater Bridge and uneven panels of Tumwater Hill ' NPDES monthly discharge monitoring report showed no violations ' Painted all light standard bases in the downtown corridor (89 of them) ` Worked with local dischargers on pretreatment issues ` Beaufrfication -Ordered and planted spring flowers and cleaned downtown tree pits " Pertormed process control on secondary treatment system ` Prepped Civic, Volunteer, & Lincoln for baseball; Prepped for July 4th tournament ` Completed monthly O & M on leachate collection and treatment systems General sign, building, and key maintenance, and curb painting -citywide " Conducted CSO inspections in compliance with Pollution Prevention Plan Dead animal control citywide; Adopt a Highway and illegal dump trash pick up ` Drained and cleaned primary Circular Clarifier and performed annual maintenance" Flagger Training; CESCL Training; First AidICPR; Quarterly PW & U Safety meeting ` Attended pump class in Sequim and pothole rehab demonstration in Port Angeles ' Poured concrete floor at Erickson Park picnic shelter; Gateway maintenance ' Submitted wasteload allocation and inflow/infiltration annual report to DOE Restarted Conrad Dyar Memorial Fountain; Small park and irrigation repairs ` Submitted acute toxicity report for first quarter to DOE 4 ton asphalt patch on alley approach between 3rd & 4th streets east of Liberty Street " Cleaned and inspected Sodium Hypochlorite tanks ` Restroom cleaning and litter pick-up; Graffiti removal; Pier float repair; Playground insf " Ariended Olympic Section PNCWA training in Port Townsend Monthly crew safety meetings; Tailgate safety meetings at job sites EQUIPMENT SERVICES ` Repaired fiberglass boom on Light Operations vehicle LT131 " Replaced fatigued arms on Solid Waste truck SVW5800 " Replaced head gaskets and fuel injectors on Street vehicle ST1575 ' Diagnosed and replaced transmission on ECM Fire Engine #3 ' Arranged Police fleet fueling at the Corp Yard fuel site ' Clean Diesel grant hardware installation completed ` 1077 Total mechanic hours billed for 4/1!09 to 6130/09 " Completed 342 job orders LIGHT OPERATIONS " Repaired 9 street lights ` Pertormed 20 service connections ` Pertormed 503 electrical inspections Completed 172 utility locates ` Completed Cherry & 8th streets pole replacement project ` Completed cable injection project Completed work at the Elwha Water Treatment Plant ENGINEERING " Nine right-of-way use permits approved ' Comprehensive Water System Plan update ` Elwha Dam removal mitigation ` FEMA Projects development 16th Street Sidewalk design ` Entryway Corridor design ' Stormwater Phase II program implementation ` Private Developments construction inspection Peabody Street Improvements design ` Laurel Street Substation Improvements ` Phase I CSO Project design ` Dry Creek Bridge /Discovery Trail design ` Subdivision Reviews " Underground Cable Renewal construction " Water and Sewer Main Replacements design " Landfill Post Closure Plan support ' 2010 Capital Facilities Plan • J :7 M - 43 • • City of Port Angeles Recreation Division Activities First Quarter 2009 January 1 -March 31 Vern Burton Center'Main Flall Events Vern Burton Center Meetin Room Users • Tony Breen Memorial Service • Retired Kiwanis • Elks Hoop Shoot Competition • Port Angeles Fine Arts Center • Martin Luther King Youth Basketball Tournament • Harbor Works • Kids After School Program • Recreation Staff • Hot Spots Competition • North Olympic Baseball Association • Just Dolls ofWashington -Doll Show & Sale • Parks Oversight Committee • Susan Parr Travel Show • Clallam County -Various Meetings & Workshops • Blood Drive • Amalgamated Transit Union • Serenity House Dream Center • Don Skanchy Investments • Susan Parr Travel Show • Parks, Recreation & Beautification Commission • Presidents' Day Youth Basketball Tournament • Clallam County Humane Society • Hamilton PTA Family Fun Day • Juan de Fuca Festival of Arts • Spring Break Kids Program • Martin Luther King Youth Basketball Tournament • Airplanes • SNAP • Adult Softball • North Olympic Baseball Association • Pickleball • Port Angeles School District • Noon Hoops • Human Resources • Co-ed Volleyball • Finance Department • Line Dance • Department of Ecology • Western Dance • City Council • Life Line Screening • Paddlers • Play Zone • Peninsula Trails Coalition • Cal Ripkin Practice • Olympic Roundup • North Olympic Baseball Association • Master Composters • AIA Public Presentation • Kids After School Program • Jr. Soccer • PenCom • Junior Babe Ruth Registration • Lodging Tax Advisory Committee • Susan Parr Travel Show • First Step • Port Angeles Swim Club • Peninsula Daily News Bridal Shower • William Shore Memorial Pool • AIA Public Presentation • Play Zone • Women's Softball • Serenity House Dream Center N:\CCOiJNCIL\FINAL\Recreation istQuarter2009.doc M - 44 Port An eles Fine Arts Center Port An elesSonior & Commuuity Center • Exhibition: Art Outside • New Years Day Dinner Dance - 98 participants • Exhibition: Michael Miller, Salvaged • 34 Educational Programs - 863 participants • Exhibition: Strait Art 2009 43 Health Programs - 2,641 participants • ArtPaths Education Program • 54 Social/Recreation Programs - 12,220 participants Approximately 139 served • Valentine Party - 39 participants • Event: Jamie Secker Concert • Valentine Dance - 150 participants • Event: Strait Art Reception • St Patrick's Day Party - 35 participants • Event: Newcomers Tea • Volunteer Hours - 4,489 • Event: Rebecca Redshaw Mari Trowbridge Reading • Volunteers - 374 participants • Meetings: Trustee Board, Friends Board, Staff • Memberships: • Outreach Programs: Jake at Harbor Works and Landing City - 562 Mall County - 260 • 52 individuals volunteered their time William".Shore Memorial Pool Youth, Family &,Adult Programs • Water Aerobics, Deep Water, Combo Aerobics, and Water • After School Program - 37 Kids Enrolled Walking • After School Program - Average 30 Per Day • Egg Hunt at the Pool - 130 participants. 1208 eggs • Pre-K Play Zone -Averaged 15 Per Week • St. Patrick's Day Treasure Hunt Line Dance Lessons -Averaged 30 Per Class • Lesson Program - 264 students registered, 706 classes taught • Country Western Dance Classes - -Average of 35 • Adult Lessons Couples Per Class • Private Lessons • Lifeguard Training Classes • Squirt Gun Night • Port Angeles Swim Club • United State Coast Guard Rescue Swimmers • Port Angeles High School Swim Meets: January and February • PARS Disabled Swim Classes • Port An eles Bo 's Swim Team ractices and meets S ecial Event -Pro rams Sorts Pro rams • Martin Luther King Youth Basketball Tournament - 30 teams • Pickle Ball - 57 Participants • Hot Spots Youth Basketball Skills Competition - 9 • Adult Co-Ed Volleyball - 82 participants participants 42 City; 40 non-City residents • Presidents' Day Youth Basketball Tournament - 62 teams • Adult Basketball - 119 participants • Shrine Hoo~fest Youth Basketball Tournament - 35 teams 68 City; 51 non-City residents -__ _ - C~ity~PierEvents Council Chamber<Users • Raindeer Run - 63 Participants • City Council Meetings • Planning • Board of Adjustments • Clallam County DUI Victims Panel • Clallam County Workshops • Clallam County Historical Society • City of Port Angeles Light Ops. • AIA Public Presentation • North Ol m is Baseball Association J ~, N:\CCOUNCIL\FINAL\Recreation 1st Quarter 2009.doc M - 45 • • • City of Port Angeles Recreation Division Activities 2nd Quarter 2009 A ril 1 - June 30 Vern Burton Center Main Fall E~~ents Vern Burton Center Meetin ..Room Users • Kids After School Program • Retired Kiwanis • Blood Drive • Port Angeles Fine Arts Center • Spring Break Kids Program • Harbor Works • Airplanes Recreation Staff • Adult Softball • Parks Oversight Committee • Pickleball • Clallam County -Various Meetings & Workshops • Noon Hoops • Amalgamated Transit Union • Line Dance • Don Skanchy Investments • Play Zone • Parks, Recreation & Beautification Commission • AAU • Juan de Fuca Festival of Arts • Rocky Mt. Elk • Port Angeles School District • Dodge ball • Human Resources • Clallam County Luncheon • Finance Department • Olympic Round-Up • City Council • Port Angeles Fine Arts Rummage Sale • Paddlers • Jazz Festival • Peninsula Trails Coalition • NJROTC • Olympic Roundup • Senior Party • Jr. Soccer • Clallam County 10`h Students with Disabilities • William Shore Memorial Pool • Summer Camp • Jazz Festival • Cheer • Rocky Mt. Elk • North Olympic Discovery Marathon • Cheer • Bahai • Engineering • Senior Class Party • Cascade Lang • Historical Retreat Port An eles Fine Arts Center Port An eles Senior & Community Center • Exhibition: Art Outside • 26 Educational Programs - 1,002 participants • Exhibition: Strait Art 2009 • 32 Health Programs - 2,192 participants • Art Paths Education Program • 66 Social/Recreation Programs - 11,228 Approximately 952 served participants • Event: The Art Rummage Sale • Flea MarketBazaar - 1600 participants • Event: Juan de Fuca Festival • 90 & Better Birthday Bash - 110 participants • Event: Art in Bloom • Senior I & A Fair - 250 participants • Event: Floyd Fountain Dedication • Volunteer Recognition - 110 participants • Enter Stage • Volunteer Hours - 4,754 • Art Ranger Tour • Volunteers - 359 participants • Art Outside Opening • Total Current Memberships 1,613 • PAFAC Student Concert • Meetings: Trustee Board, Friends Board, Staff • Outreach Programs: Art Council Meeting • 103 individuals volunteered their time M - 46 William'Shore Memorial Pool Youth,Family & Adult°Pro rams • After School Program - 40 Kids Enrolled • After School Program - Average 30 Per Day • Pre-K Play Zone -Averaged 10 Per Week • Line Dance Lessons -Averaged 30 Per Class • Spring Break Program - 20 Enrolled • Kids Fishing Derby - 350 Registered • Summer Day Camp: Session 1 - 40 Kids • June Bab sittin Class - 16 Kids Re istered S ecial;Event Pro rams Sorts Pro rams • April Fools' Youth Basketball Tournament: 15 Teams • Pickle Ball - 67 Participants • May Day Roundball Youth Basketball Tournament: 18 Teams Spring Co-Ed Soccer - 137 Participants • Pitch, Hit, & Run Baseball Skills Competition: 13 Participants 96 City; 41 Non -City Residents • Smoked Salmon Men's Softball Tournament:] 5 Teams • Softball - 235 Participants • May Dodgeball Tournament: 8 Teams 197 City; 38 Non -City Residents • June Dodgeball tournament: 6 Teams • Tennis - 129 Participants • Women's Basketball - 52 Participants 42 Citv: 10 Non -City ~ City PierEvents CouncilChamber Users` • Kayak Symposium • City Council Meetings • Earth Day • Planning • North Olympic Discovery Marathon • Board of Adjustments • Concerts on Pier • Clallam County DUI Victims Panel • Peninsula Men's Gospel Singers Clallam County Workshops • Clallam County Historical Society • City of Port Angeles Light Ops. • Columbia Telecommunication Corporation • Y Youth in Government • Kiwanis • Jazz Festival • WA State Conservation Commission • U.S. Coast Guard • Beta LED Street Press • NWPPA Power Workshop • City Manager • William Shore Memorial Pool District • Olympic Round-Up • Juan de Fuca • Engineering • Soro timist S elfin B J M - 47 CITY OF PORT ANGELES-RECREATION DIVISION HOTEL/MOTEL GRANT REPORT SECOND QUARTER REPORT APRIL 1, 2009 -JUNE 30, 2009 • Staff of the Port Angeles Recreation Division have been very busy during the second quarter of 2009 with recreational activities that have brought additional tourists to Port Angeles. In keeping with our goal to impact tourism through the promotion and hosting of recreational events, we respectfully submit our Second Quarter Report. We promoted and coordinated the April Fools and MayDay basketball tournaments, for boys and girls basketball teams, and attracted 26 teams from out-of- town to participate. In June we hosted a men s softball tournament, and brought in 4 teams from out- of-town, including two from Victoria, British Columbia. Also during May, we worked with a local Wrestling Club to help produce aone- day wrestling event. 2nd Quarter Sports Events Date Event Total Out-Of--Town Teams Teams April 4-5 April Fool s Extravaganza 15 11 (youth basketball) April 25-26 MayDay Roundball 18 15 (youth basketball) May 31- Olympic Mountain Wrestling 62 36 June 1 Challenge (individuals) (individuals) June 6-7 Smoked Salmon Invite 15 4 (men s slowpitch) In summary, these four events that were hosted in Port Angeles during the Second Quarter of 2009, which included the closing of the Hood Canal Bridge, accounted for over 600 visitors spending the weekend in town, and over $70,000.00 in economic impact to the city of Port Angeles. M - 48 2009 January -June Mid-Year Report PORT APIGELES FIRE DEPRRTMEIYT It is the purpose of the Port Angeles Fire Department to improve the quality of life for the citizens and visitors of the City, while providing a broad range of services designed to save lives and property. f~~~ -:._ r ,~,~ ;; t +4. .._. ...~ In May, the Fire Department conducted its 78~' Annual Sparky Week. Over 300 second grade students toured the fire station, received fire safety messages and even handled a fire hose! This year, both Dry Creek and Roosevelt schools were added, with Clallam County Fire District #2 volunteer firefighters assisting. • M-49 Port Angeles Fire Department Mid-Year Report January -June, .2009 Operations .2007 Jan 2008 Jan 2009 .Tan % increase or decrease over previous year Total number of calls to date 352 358 325 9.21 Total Medic I patient contacts to date 281 294 265 9.81 Total number of volunteer firefighters hours of service to date 151 206 228.75 11 T Average daily responses per crew this month 11.3 11.5 10.4 9.5 j February, 2009 • erations O 2007 2008 2009 % increase or p decrease over previous year Total number of calls to date 640 624 582. 6.7 ~. Total Medic I patient contacts to date 513 517 484 6.3 ~, Total number of volunteer firef ghters 296 286 604.75 111.4 T hours of service to date Average daily responses per crew this 10.8 10.4 9.8 5.7 J. month March, 2009 L~ O erations 2007 2008 2009 % increase or p decrease over previous year Total number of calls to date 991 931 869 6.6 j. Total Medic I patient contacts to date 788 765 725 5.2 ,~ Total number of volunteer firefighters 463 454 848.5 86.8 T hours of service to date Average daily responses per crew this 11 10.2 9.6. 5.8 l month M-50 PAFD Mid-Year Report, January -June, 2009 April, 2009 2 Operations 2007 2008 2009 % increase or decrease over previous year Total number of calls to date 1,281 1,193 1,133 5 ,~ Total Medic I patient contacts to date 1,025 981 952 2.9 ~. Total number of volunteer firefighters 866.25 608 2,035.25 234.7 T hours. of service to date Average daily responses per crew this 10.6 9.8 9.4 4.1 1 month May, 2009 Operations 2007 2008 2009 %increaseor decrease over previous year Total number of calls to date 1,611 1,472 1,425 3.2 ~. Total Medic I patient contacts to date 1,310 1,187 1,202 1.3 j Total number of volunteer firefighters hours of service to date 1,186.75 760.5 2,415.25 217.6 T Average daily responses per crew this month 10.6 9.6 9.4 2.1 ,~ June, 2009 Operations 2007 2008 2009 % increase or decrease over previous yeaz Total number of calls to date 1,890 1,773 1,692 4.6 j Total Medic I patient contacts to date 1,547 1,421 1,4I 1 .7 ,~ Total number of volunteer f refighters hours of service to date 1,367.25 902.5 2,658.75 194.6 T Average daily responses per crew this month 10.4 9.7 9.3 4.1 ~. M-51 • , • • PAFD Mid-Year Report, January -June, 2009 • Operations We have placed our new mobile air unit/light rescue vehicle into service. This multi-purpose vehicle has replaced two outdated vehicles. The unit is available to provide breathing air support for all of the emergency services agencies in the region. It was partly paid for through grant funding. Careful shopping allowed us to save close to $80,000 on the total cost of the vehicle. A committee has been formed to begin the preparation of specifications for the replacement of our oldest fire engine. We have extended the life of our first-out fire engine in order to build reserves. We are looking at various options for the new engine, including the addition of a Compressed Air Foam System (CAPS). CAPS is a new technology that increases the effectiveness of firefighting operations. We hope to have specifications ready at the end of the summer so we can go out to bid in early 2010 for a late 2010 delivery. January, 2009 • Prevention 2008 2009 Fire and life safety inspections to date 46 44 Permits/Plan reviews to date 7 6 Number of fire investigations performed to date 1 0 Number of public education contacts to date 3 110 February, 2009 Prevention 2008 2009 Fire and life safety inspections to date 114 57 Pemuts/Plan reviews to date 11 14 Number of fire investigations performed to date 1 1 Number of public education contacts to date 41 130 March, 2009 • Prevention 2008 2009 Fire and life safety inspections to date 140 109 Permits/Plan reviews to date 14 28 Number of fire investigations performed to date 2 2 Number of public education contacts to date 105 166 1' M-52 PAFD Mid-Year Report, January- -June, 2009 April, 2009 4 Prevention 2008 2009 Fire and life safety inspections to date 160 126 Permits/Plan reviews. to date 18 34 Number of fire investigations performed to date 2 2 Number of public education contacts to date 120 188 Ma , 2009 Prevention 2008 2009 Fire and life safety inspections to date 190 135 Permits/Plan reviews to date 22 41 Number of fire investigations performed to date ~ 2 Number of public education contacts to date 502. 581 June, 2009 Prevention 2008 2009 Fire and Iife safety inspections to date 255 148 Permits/Plan reviews to date 31 58 Number of fire investigations, performed to date 4 ~ Number of public education contacts to date 517 628 Prevention The Department has completed a major update of its Standard Operating Guidelines (SOG's). As a part of the update, three new SOG's have been added. These three new SOG's address Fuel Conservation, Energy Conservation and Waste Reduction. It is anticipated that these new SOG's will help Department members to adopt practices that will save energy and reduce waste, thereby reducing overall operating costs. The 78~' Annual Sparky Week was another great success. Over 300 second grade students toured the fire station, received entertaining fire safety messages and even handled a fire hose? This year, thanks to a donation from a local insurance company, we were also able to provide every student with an interactive fire safety DVD that they could bring home. M-53 • PAFD Mid-Year Report, January -June, 2009 January, 2009 5 Training .2008 2009 Career personnel: Total number of training hours to date 298 455 Volunteer personnel: Total number of training hours to date 328 426 Number of citizens trained in CPR to date 48 26 .Number of citizens trained in first aid to date 42 6 February. 2009 Training 2008 2009 Career personnel: Total number of training hours to date 486 762 Volunteer personnel: Total number of training hours to date 615 1,505.2 Number of citizens trained in CPR to date 124 70 Number of citizens trained in first aid to date 90 4b M9 rch. 2(1{19 Training Zoos 2009 Career personnel: Total number of training hours to date 805 1,051.5 Volunteer personnel: Total number of training hours to date 897 2,687.5 Number of citizens trained in CPR to date 209 123 Number of citizens trained in fast aid to date 166 87 April. 2009 • Training 2008 2009 Career personnel: Total number of training hours to date 1,040.5 1,25$.5 Volunteer personnel: Total number of training hours to date 1,030.5 3,547.5 Number of citizens trained in CPR to date 258 180 Number ofcitizens trained in fast aid to date 188 131 M-54 PAFD Mid-Year Report, January -June, 2009 May, 2009 Training 2008 2009 Career personnel: Total number of training hours to date 1,477 1,364.5 Volunteer personmel: Total number of training hours to date 1,116.5 4,039 Number of citizens trained in CPR to date 291 206 Number- of citizens trained in first aid to date 220 157 June, 2009 Training 2008 2009 Career personnel: Total number of training hours to date 1,950 1,714 Volunteer personnel: Total number of training hours to date 1,365.5 4,343.5 Number of citizens trained in CPR to date 344 ~ 246 Number of citizens trained in first aid to date 258 197 Training, Coupled with the SOG update mentioned above, all of the shifts have been participating in ongoing SOG training. This ongoing training is designed to keep personnel current on the SOG's - which are essentially a living document. The Department is working. to adopt iTAC, an incident management tool that enables more effective management of personnel and resources at emergency scenes. We brought in an outside instructor to provide the basic ITAC train-the-trainer. instruction for all of the department officers and we have started implementing the basics of the system through classes with department volunteers. Training is absolutely critical to the safe, effective and efficient operation of the Department. It is absolutely important that all training is presented effectively and recorded accurately. In order to track volunteer training, an Excel spreadsheet has been developed. This spreadsheet will enable Department Administration to stay abreast of volunteer training status. We have been working closely with Clallam County Fixe District #2 izi order to ensure that all of our combined volunteers are receiving the best training possible. Personnel • • In late June, a written Lieutenant's examination was given. Seven personnel took the exam and all passed easily. The exam establishes a list of personnel eligible to participate in a full assessment center if a Lieutenant's position becomes available within the next two years. • M-55 LlL ADC .. • Cfalldm County Economic Development Council June 30, 2009 TO: Nathan West FR: Linda Rotmark RE: Quarter 2, 2009 Report Exhibit A, Contract Deliverables l.a.: Describe the results of the EDC's efforts to support City and County-wide economic development strategies. In response to the primary economic development strategies that include business retention, development/attraction and expansion, the following activities occurred during the first quarter of 2009. Business Retention: • 2 business retention cases (PA) o Gottschalks ^ participated on community committee to address possible solutions ^ developed database of potential retailers including site requirements for consideration • by K.O. Erickson Board of Directors o Pen Ply ^ Continued to stay in touch with Josh Renshaw and spoke before Port of Port Angeles at June Commissioners' meeting in support of the project • Port Angeles Business Forum Co-sponsor and planning committee member • 3 KONP programs promoting business tools & programs with guest experts (county wide) • Attended CTED's Community Conversations in Shelton June 19~' during the small cities session. Business Development • Angel Investor Development Project (regional) o Currently includes 15 representatives from Jefferson to west Clallam County • Initial meeting regarding localized revolving loan fund (regional) with First Federal Board member, Richard Kott and EDC President Randy Johnson • Seaweed vegetable business, winner of 2009 Entrepreneur Challenge -----------o Aeted-as liaison-between Innovation-P-ar-tnerslup Zone-(Battelle/P-NNL/-P~nnsula_.College.)_______. and Tim Visi. Also work(ing) with Tim Visi and Olympic Venture Group • EDC supported 11 SCORE appointments (new business potential) (PA) o Tool Mfg o Internet/website services o Retail Food Service (3) o Video Production o Retail photography ECONOMIC QEVELOPMENT COUNCIL A PRIVATE NON-PROF17 CORPORATION WORKING FOR BUSINESSES 1N CIALIAM COUNTY 905 W. 9`", Suites 137- 139 • P® Box t 085 • Port Angeles,l/NA 98362 M-56 ~c Clglidm County Economic Development Counc.i! • o Retail -formal apparel (2) o Retail Specialty o Counseling services Business Recruitment One response to CTED Site Selector email partnering with Port of Port Angeles Additional activities that may positively affect the economic climate in and azound Port Angeles: • Kenmore Air -Attended 5th Anniversary celebration • NOAA -Wrote 2nd letter of support as requested by Port Commissioner Jim McEntire • Letter of understanding regarding ACTI community partnership team • Access to Healthcare Committee Member (eastern county) • Planning Committee for Youth Entrepreneur Camp at Lincoln Center • Peninsula Development District Council Treasurer (regional) o Regional, mostly infrastructure, projects including City of Port Angeles alternative traffic route proposal • North Olympic Peninsula Resource Conservation and Development Council Treasurer (regional) o Natural Resources Economic Development Focus • Olympic Workforce Development Council Executive Board (regional) o Youth employment project and working on committee for grant supporting green jobs in district. • North Olympic Peninsula Skills Center Administrative Council (county wide) • o Represents all five school districts and Peninsula College • Workforce Training Advisory. Committee (county wide) lead by Peninsula College • PA Forward Business Forum planning committee and participant (PA) • Innovation Partnership Zone administrator (regional) 1. b. Collaborated with City Economic and Community Development Director in an industrial land database. 1. c. New business/people joined as members • Sound Community Bank, Deon Kapatan, strong supporter of economic development • Mike McCarty, business consultant and potential SCORE advisor (initiating training program) 1. d. Dazzled by Twilight, Victoria McDonald, co-owner 1. e. The City of Port Angeles and EDC met to Forward Business Forum Planning Committee. as 2. Included in packet is the quarterly financial report. We have a Boazd of Directors membership committee whose goal is to increase membership. Four members for the first quarter of a very difficult economic time is very encouraging. ECONOMIC DEVELOPMENT COUNCIL • A PRIVATE NON-PROFIT CORPORATION WORKING FOR BUSINESSES IN CLALIAM COUNTY 905 W. 9"', Suites 137- 139 ~ PO Box 1085 • Port Angeles, WA 98362 M-57 Th e In cubLincol~C rater • July 6,.2009 Nathan West City of Port Angeles P. O. Box 1150 Port Angeles, WA 98362 Re: The Incubator@Lincoln Center 2nd Quarter 2009 Funding Request - $21,250 Dear Nathan, The Incubator@Lincoln Center is pleased to provide our 2nd quarter 2009 update including a number of attachments for your records and Council review. This letter includes the April, May. and June Activity Reports prepared by the ONE Group and submitted to the Board of Directors. In addition, I have included current financial statements, board meeting minutes for the period and the organizations 2008 financial completion prepared by McClain and Crouse. The major highlights this quarter are as follows: • Improvements to Suite 208, The Entrepreneur Institute (details below) • • Completing of the 2009 Entrepreneur Challenge (details below) • Acceptance of three businesses into the Incubator program during the quarter o Pacific Coast Wasabi, Ltd. (Virtual Incubator Client) o TEFnET o Sequim Farms International The Incubator was selected as the July Business of the Month by the Port Angeles Regional Chamber of Commerce The Incubator Board of Directors and staff led the design and funding of enhancements to Suite 208 in the Lincoln Center; The Entrepreneur Institute. The purpose of the improvements was to create warmth and atmosphere to the room in support of the entrepreneur spirit. The improvements included painting of key entrepreneur characteristics and personality traits along three of the walls. Also, it included the placement of a permanent Entrepreneur Institute logo/image sign. This sign is of similar design and construction as the Lincoln Center sign in the lobby. The $1200 cost for the project was sponsored by the Board of Directors and the ONE Group. The room received very positive reviews during the recent Entrepreneur Celebration that included over 75 guests. The Incubator in support of Linty Hopie, Entrepreneurship Institute Coordinator, very successfully. completed the 3r8 year of the Entrepreneur Challenge. The Entrepreneur Challenge is a regional business plan competition sponsored by First Federal Savings and Loan ($5,000) and the Jamestown S'Klallam Tribe ($2,000). This year's event attracted 29 businesses during the Intent to Enter phase with 13 completing business plan preparation. The final 13 entrants represented the entire region from Port Hadlock to Neah Bay. • ~ 360.565.2060 • 360.565.2062 Fax 905 W. 9th St. Suite 221 • Port Angeles, WA 98363 M-58 The Challenge event is a success due to the expert support provided by over 30 volunteers and' 16 competitor mentors. The 16 mentors committed 100's of hours working with the individual competitors to refine their business plans and presentations. After three years of this event it has • become clear that the mentoring is providing even more value to the community than the $7,000 in prize money. It helps to build a stronger business expertise in the region and connects business. leaders. The volunteer mentors this year were; • Herbie Bower, Kitsap Bank • Mike Rainey, Sound Community Bank • Mark Bowman, ShoreBank Enterprise Cascadia • Mike Kamphaus, Peninsula College • Mark Hannah and Al Gross, SCORE Counselors • Brian Kuh, John Locke, J. Piper, Scott Bishop & Roger Kelso, First Federal • Mark Madsen,. PriorityOne Advisors • Patty Hannah • Neil Garnroth & Jim Haguewood, The Incubator This year's winners, as usually, included a wide range of businesses. The award winners were as follows: • $5,400 award - Umami Sea Vegetables • $1,000 award - Rsoftware Co. • $1,000 award - BSG Enterprises The three award winners this year are either in the Incubator currently or have benefited from the Incubator or Entrepreneur Institute programs and activities. Year three of the Challenge resulted in increasing the entrepreneurial spirit and- culture in the region. For an entrepreneurial climate to be • sustained over time it will take many more Challenges' and effective support frameworks such as the Incubator, mentors and enabling governmental agencies. As in previous. quarterly reports each monthly activity report includes a table that represents the strategic plan key indicators by which the Incubator is measuring its performance. The benchmarks have been developed and- adopted by the Board of Directors based upon National Business Incubator Association best practices. This table will be included with all activity reports to the Incubator Board and updated on a monthly basis. Again, on behalf of The Incubator Board of Directors and staff we all appreciate the City of Port Angeles commitment to The Incubator. If you, any of the staff or council have any questions feel free to contact me. Respectfully, G~`J im Haguewood Director M-59 • ~ Olympic Network Executives ~ ~ A VITAL Economy Alliance Partner The IncubC~tor Lincoln Center Monthly Activity Report Date: Apri127, 2009 Report Period: April 2009 This outline was designed in relation to the Incubator Strategic Plan aril has been prepared to update the Board of Directors on the management and counsel activities of Jim Haguewood and Neil Gamroth, ONE Group. The report is separated into three sections: a) major events and highlights for the report period, b) five areas of focus with a listing of activities and, c) year-to-date key performance indicators highlighting City of Port Angeles contract deliverables. Any questions regarding this report please contact Jim Haguewood, ONE Group. Mator Events of the Month: • Completion of the Entrepreneur Challenge Preliminary Judging Round with 13 ~ competitors. The six finalist are; Umami Sea Vegetables, SEMinArts, LLC., the Port Angeles Farmers Market, IMPACT Product Development and Marketing, RSoftware Co. and BSG Enterprise. ^ The interior improvements have been completed in Lincoln Center Suite 208; The Entrepreneur Institute. The Incubator has financially coordinated the com letion of this P project including a commitment by the Board of Directors to raise the costs. ^ Hosted monthly OPEN meeting • Lincoln .Worked with Jim McNeill, Foster Pepper on changes to the Management Agreement Center. with the Port Angeles School District. Operations • Participant updates and other corrections were made to the .Incubator website, www.theincubatoratlincolncenter. com • Conducted an interview with Harbir Bower, Kitsap Bank regarding SBA lending _ _________~____ practices and recent changes. '__ _ ~ ___ _ _ • Pre aced 1St Quarter 2009 re ort and fundin re uest to the Ci of Port Angeles.~ Occupancy/ • Multiple meetings with Roxi Baxley and Strait Web Solutions regarding her business Prospects startup and potential Virtual Incubator participation. • Multiple meetings with Pete Duncan regarding his development of a computer repair and network application business. • Jim Haguewood and Neil Gamroth met with Brian Oates, Pacific Coast Wasabi regarding grower prospects in Clallam County and development of a draft finders fee agreement. Public • Attended the PABA breakfast meeting with Jac ues Dulin, Innovation Law Grou M - 60 Relations discussing entrepreneurship in the region. Follow-up with an additional conversation regarding his analysis of entrepreneurship and an update on Incubator progress. • Attended a lunch with Karen Rogers and Kent Meyers regarding local economic development and the Incubator program. • Attended EDC, IPZ, PNNL meeting presentation • Attended Port Townsend EDC "Think Local "SMALL-MART resentation Client • Provided guidance and counseling to Kristene Moorman and the 101 Industrial Park Services project. • Participated in a meeting between eCycleNW and Plas2fuel Corp. regarding a new plastic recycling technology. The Incubator will assist in eCycleNW continuing discussions regarding deployment of the system in the region. • Worked with RSoftware Co. regarding financing strategies and contacts. • Multiple meetings and conversations with The Remediators regarding financing and market penetration strategies. • 113 hours of meetings, hone, Internet R&D, various services Entrepreneur • Jim Haguewood and Neil Gamroth provided business plan and presentation support Institute to five of the Entrepreneur Challenge competitors. (Linty Hopie) • Entrepreneur Challenge 2009 planning -including final business plan submissions & presentation development, volunteer coordination, event planning • Accompanied PCEI instructor Carolyn Cooper to Forks to present at mini-training to the Chamber -also visited the 101 Industrial Paxk • Assisted OPEN in coordinating the presentation from PNNL representatives that included Director of Economic Development Gary Spanner and Technology Commercialization Managers Eric Lund and David Greenslade Other • Wrote several press releases for services and client news Strategic Plan Key Perforaa~ance Indicators Benchmarks Curt•ent ~ ~; 2009. The Lincoln Center --- NOPSC FTE 150 149 Entre reneur Institute Enrollment 120 68 Incubator Operations Average operating costs $160,594 ''-; ~ $158.788 revenue from public sector 25% ' 53% Number of resident participants 15 7 -Occupancy-r-ate--per-square-footage---------_~-------- -8-1%----- - ~ -60%------_- Number of Virtual Incubator participants 5 2 Business networkin events 25 7 Incubator Functions Number of GAP Review Board reviews/year 24 - -; 4 Average length participation (resident & virtual) 4 years ~ 11.9 months Number of management staff 1 1.5 Ratio of staff to participants 1:15 1:9 of Director time advising clients 50% '_ 66% Number of anchor tenants 2 2 • • • M-61 2 • • Services and Impacts ~ 4, -'; ' Qualified prospect contacts 120 ~ ~ 37 Tenant survival rate during occupancy 87% ~,.: 1 100% Annual client growth rate 25% r° _ i Year end Average # of employees per tenant 5 ±-`` 3.2 Average # of graduates businesses/year 3 ~ 0 Cost/job created from public investment $6,000 $2,931 Number of graduates in industry sectors since 2006 ~M • Marine ~,,~ ~+a • Forest Resources "'~} • Technology Tw y~5 1 • I=Iealthcare s • Agriculture ~ ~,~~w fir,.. ~ 4`~ • Tourism • Manufacturing ~, • Environmental Technology r;~~ 1 ,. M - 62 3 ® Olympic Network Executives .- ^ ^ A (~iTAL Economy Alliance Partner The lncub~tor .Lincoln Center Monthly Activity Report Date: May 29, 2009 Report Period: May 2009 This outline was designed in relation to the Incubator Strategic Plan and has been prepared to update the Board of Directors on the management and counsel activities of Jim Haguewood and Neil Gamroth, ONE Group. The report is separated into three sections: a) major events and highlights for the report period, b) five azeas of focus with a listing of activities and, c) year-to-date key performance indicators highlighting City of Port Angeles contract deliverables. Any questions regarding this report please contact Jim Haguewood, ONE Group. Maior Events of the Month: ^ Acceptance of Pacific Coast Wasabi, Ltd. as a Virtual Incubator Client. ^ Hosted First Friday Coffee, 25 attendees ^ Completed a very successful Entrepreneur Challenge 2009 o Final judging round, six competitors and- 23 guests o Entrepreneur Challenge social, 20 guests and competitors o Entrepreneur Challenge Celebration, 90 guests and Nelson Ludlow keynote speaker. o Umami Sea Vegetables, $5,000 award o RSoftware, Co., $1,000 award o BSG Enterprises, $1,000 award ^ Acceptance of Sequim Farms International and Cumulus Networks to the Incubator by the GAP Board: The Board of Directors will a rove their artici ation at June 8th meetin . Lincoln • Attended the NOPSC Lincoln Center Open House. Center Operations _• _ Finalized a revised Mana eg ment Agreement with the Port Angeles School District. _ This document will be reviewed and considered by the PASD Boazd in May. • Contacted all current clients with outstanding receivable to bring them up to date. • Si ed and mailed the or anizations 2008 990 form to the IRS. Occupancy/ • Met two times with Jim Trekas regarding the creation of a visual arts networking. Prospects association on the Peninsula. • Worked 12 hours with Pete Duncan refining his business idea and supporting his meetings with industry leaders in the azea. • Coordinated and prepared for Sequim Farms International and Cumulus Networks resentations before the GAP Boazd. • M-63 • ~• Public • Attended a meeting of the Olympic Ventures Group discussion the process for Relations prospect engagement. • Hosted the OPEN meeting, Neil Gamroth presented a teleconference with Taylor Consulting of Boston Mass. on web based social networking to promote businesses • Hosted First Friday meeting • Hosted participated in two BALLE kick offmeetings in the Entrepreneur Institute room (Business Alliance for Local Economies) • Assisted in the development of a Olympic Ventures introduction document to provide to prospects. It clazifies the expectations and process for angel funding consideration by the group. • Met with and assisted Ginn Kitaoka, Kyogo Business Center, regarding business opportunities and summer exchange student program. Follow-up and coordination was completed with key Peninsula College staff to support the exchange student summer program. • Provided a tour to key leaders from the Olympic Ventures group to the NOPSC CNC machining lab. The group is investigating the best way to begin a specialty machining business and ca abili in the azea. Client • Met multiple times with Melinda Szatlocky, Homeward Bound regarding public Services relations and upcoming speaking engagements. _ • Spoke with Howard Sprouse, The Remediators, regarding upcoming projects and business strategic planning. • Provided presentation input and equity finance briefing to Rsoft and MXG as they prepared for meetings with the angel investing group. • Provided input and review of Homeward Bound image. • Secured work contract for MXG to build web site for Pacific Coast Wasatii • Logged 19 hours of meetings & phone conferences with various companies seeking advice • Prepared several business plans and Power point presentations for EI participants (14 hours} • Met with Porter Designs from Tacoma to secure contact for cad drawings to Questar Marine in preparation for visit to WA D.C. military expo • Held planning meetings with JKT EDA to prepaze wasabi growers agreement. • Advised Tannin committee for the fish wall at the Landin Entrepreneur • Planning and coordination for the Entrepreneur Challenge, 16 mentors, 30+ Institute volunteers logging hundreds of hours in support of the event. (Linty Hopie) Other trS ategic P1a~-Key~erformance n icators - ~ ~~ ---- } ~ j;;r The Lincoln Center NOPSC FTE • ~,urrent-° 138 74 $158.788 M - 64 revenue frorn public sector Number of resident participants Occupancy rate per square footage Number pf Virtual Incubator participants Business networkin events 25% ~ 15 81% 5 25 w~;~ ,x x 53% 7 60% 3 9 Incubator Functions ~,~:: Number of GAP Review Board reviews/year 24 ~- w 5 Average length participation (resident & virtual) 4 years ,~ _~ 12 months Number of management staff ~ 1 1.5 Ratio of staff to participants. 1:15 ~ 1:10 of Director time advising clients 50% -~ 66% Number o anchor tenants 2 ~~ 2 Services and Impacts f-.` Qualified prospect contacts 120 t: 39 Tenant survival rate during occupancy 87% ~= ~;~': 100% Annual client growth rate 25% L ~ Year end Average # of employees per tenant 5 q ~ A ~~ .. x=, 3.2 Average # of graduates businesses/year 3 ~ 0 Cost/job created from public investment $6,000 a, ~ $2,931 Number of graduates in industry sectors since 2006 • Marine • Forest Resources ~~~; • Technolo gY '<': ~"`~ f~_ 1 • Healthcare ~~`; • Agriculture ~ ~: • Tourism ~. • Manufacturing _ • Environmental Technology ~ ~~ :~~s 1 • • M - 65 3 . ~ Olympic Network Executives ~ ~ A J~fTAL Economy Alliance Partner The Irtcub~t®r Lincoln Center Monthly Activity Report Date: June 30, 2009 Report Period: June 2009 This outline was designed in relation to the Incubator Strategic Plan'and has been prepared to update the Board of Directors on the management and counsel activities of Jun Haguewood and Neil Gamroth, ONE Group. The report is separated into three sections: a) major events and highlights for the report period, b) five areas of focus with a listing of activities and, c) year-to-date key perfozmance indicators highlighting City of Port Angeles contract deliverables. Any questions regarding this report please contact Jim Haguewood, ONE Group. Maior Events of the Month: ^ Approval and occupancy of TEFnET to Suite 221. ^ Margaret Staples, MXG, (Incubator Participant) was the guest speaker at the June First Friday. Her program was attended by 28 people and focused on the Twitter Phenomenon. ^ The Incubator was selected as the July Port Angeles Regional Chamber of Commerce July Business of the Month. • Lincoln • Provided input and review to the final business listing and Lincoln Center Kiosk Center design. Operations • Prepared for and participated in the Board of Directors meeting on June 8~`. Follow- up on Board decisions including correspondence preparations. • Prepared a letter to Jim Jones, Clallam County Administrator regarding CERB loan payment proposal, cc to Tom Keegan and Jane Pryne. • Acquired Karen Rogers's signatures onPort Angeles School District Management Agreement Addendum. __ Occupancy! •~et c~t~eJi.~a..S.zat]~1ty,.I3ome~ai~R~d.,~eg~~g-goard.member_prospects,^. Prospects project analysis and other topics. • Conducted multiple meetings with TEFnET regarding business launch, market opportunities and technology assessment. • Provides 'dance to three businesses ursuin business financin . Public • Coordinated and participated with Tim Visi, Umami Sea Vegetables, on the Todd Relations . Ortloff Show, KONP. • Made introduction between Peter Quinn and the Olympic Ventures group. • Met with Jim McEntire, Port of Port Angeles Commissioner, regarding regional economic develo ment and the role and future of the Incubator. M-66 • Hosted OPEN meeting 24 attended • Hosted First Friday meeting, 28 attended. • Coordinated Board Members acceptance of Port Angeles Regional Chamber of Commerce Jul Business of the Month Award Client • Coordinated the move into Suite 221, introduced & participated in two meetings Services between TEFnET and R.idgeview Telephone. • Conducted numerous meetings and phone conferences with clients. Conducted Internet research and assisted on three business Tans. 22 hours total Entrepreneur • Conducted a Dream Big, Youth Biz Camp planning meeting with Linda Rotmark, Institute Melissa Klien, Linty Hopie and Jim Haguewood. The meeting brainstormed and (Linty Hopie) determine curriculum for the week lon cam this summer. Other Strategic Plan Key Performance Indicators i5 ~~ ~,~°° r~ :~~ < <~ to y, w,2 } tw r ._r,~ 'i Bench°ma-r~ks ~ ;,~. -, Cukrrent The Lincoln Center ~ '°~~~' NOPSC FTE 150 138 Entre reneur Institute Enrollment 120 74 Incubator Operations Average operating costs $160,594 ''~ $158.788 revenue from public sector 25% 53% Number of resident participants 15 8 Occupancy rate per square footage 81 % 65% Number of Virtual Incubator participants 5 + 3 Business networkin events 25 11 Incubator Functions Number of GAP Review Board reviews/year 24 6 Average length participation (resident & virtual) 4 years 11.8 months Number of management staff 1 <~ 1.5 Ratio of staff to participants 1:15 ' ~;; 1:11 of Director time advising clients 50% 66% Number of anchor tenants 2 2 Services and Impacts Qualified prospect contacts 120 39 Tenant survival rate during occupancy 87% 100% Annual client growth rate 25% Year end _._~_ _ Average # of employees pertenant ____ _~_ 5 ^ 3.0 Average # of graduates businesses/year 3 0 Cost/job created from public investment $6,000 $2,931 Number of graduates in industry sectors since 2006 • Marine • Forest Resources • Technology 1 • Healthcare • Agriculture • ., .~ _ M - 67 2 • ! • C~ • Tourism y ,. • Manufacturing ~~~ ~~,: • Environmental Technology 1 s M - 68 The Irlcub~gr~ Board of Directors President Karen Rogers Vice -President Mike Rauch Secretary/T'reasurer Kathy Charlton Board Members Peninsula College Mary Ann Unger Matt Ferrin Edna Peterson Craig Johnson NOTES Monday, April 27, 2009 3:00 pm to 4:30 p.m. Lincoln Center- Entrepreneur Institute, Suite 208 . Members not in attendance: Kathy Charlton and Mary Ann Unger 1) Call To Order • The meeting was called to order by President Karen Rogers at 3:06 pm Monday Aprit 27, 2009. 2) ApprovaF of Agenda • The agenda stood approved at presented. 3) Approval of Minutes of Previous Meeting* J Matt Ferrin made a motion to approve minutes from previous meeting Edna r Peterson second the motion. All were in favor. Minutes stood approved a~ presented: 4) Financial Report -Jim Haguewood* • Director Jim Haguewood clarified the outstanding receivables and the one's - that will be paid in the next 30 days. • He also pointed out the payments that have been made already. • Mr. Haguewood also pointed out those who were no longer clients and the ones that are financially challenged and may not be recovered. • The Board discussed the importance of retrieving the funds and that attention should be given with a report• next month. 5) April Activity Report -Jim Haguewood* • Director Jim Haguewood reported on the Entrepreneur Challenge preliminary round that occurred on April 22, 2009 7-9pm at the Lincoln Center. There were 13 business plan presentations with six moving onto the final round. The six moving on were: Becky McGinty of BSG Enterprises, Tim Visi of Umami Sea Vegetables, Craig. Conway of R Software Co., Mechele d'Hemecourt of The Port Angeles Farmers Market, Brad Griffith of Impact- Product Development & Marketing, and Carolyn Cooper of SEMinArts. M - 69 905 W. 9`h, Port Angeles, WA 98363 Ph: 360.565.2060 Fax: 360.565.2062 www.clallambi.org • The interior improvements to the Entrepreneur Institute were finished: the painting on the walls and new El, sign. • Neil Gromoth attended the PNNL representing the Incubator • • Jim Haguewood reported that they had uncovered a new business idea of growing wasabi. There are talks with Pacific Coast Wasabi of Canada and ~ the Jamestown S'Klallam Tribe about the possibility of growing wasabi on the Peninsula. • Also a plastic recycling business that turns plastic into usable fuel. 6) Operational Strategies a) Incubator sustainability plan update -Jim Haguewood, Karen Rogers • Jim Haguewood will be attending a meeting with Tom Keegan, Linda Rotmark and Jim Jones to discuss plans for the incubator. The board discussed their views and Jim Haguewood will report to them after the • meeting. b) Lincoln Center Management Agreement -Jim Haguewood • Jim Haguewood reported that he has been working with Jim Mc Neill, Foster Pepper on adjustments to the management agreement with the Port Angeles School District. Once a draft revised document is completed it will be brought to the board for review and consideration.. c) Bylaws update -Jim Haguewood • The board discussed amending the bylaws to updated wording to match the revised management agreement. A questions was also raised regarding the designaged seat for the Port Angeles City manager or designee. Nathan West will contact the City Manager to determine the preference. d) Pacific Coast Wasabi Finders Fee Agreement -Jim Haguewood* • Mr. Haguewood reported that there would be a finder's fee coming to . the Incubator if a deal is made with Pacific Coast Wasabi and a grower or investor in Clallam County. _~ - ~_, _ ^„ ~T_ • Edna Peterson made a motion to approve the agreement for 7 year + 6 months. Matt Ferrin second. All were in favor. e) Open board position -Board • The bylaws need to be amended before replacement is made. • There is a growing interest with the Angel investors in participating more with the incubator. • To suggestions made for possible board members .were Kendra Wagner and or Mike Rainy. 905 W. 9`", Port Angeles, WA 98363 Ph: 360.565.2060 Fax: 360.565.2062 www-cIalla ~b~org 7) Occupancy Strategies a) "Hot Prospect List: Get to 12" 8) Entrepreneur Institute a. Entrepreneur Institute Suite 208 -Jim Haguewood • 9) Public Relations Strategies a. PDN Columns -Kathy Charlton • A report will be made at a later meeting when Kathy is in attendance. b. Entrepreneur Challenge Celebration • Jim Haguewood updated the board on the Challenge Celebration: On the 13th of April a casual social event will be held at the Bushwhacker for the participants, judges, sponsors and others involved. - • The Challenge Celebration will be held on the 14th of April in the Entrepreneur Institute, Suite 208 of the Lincoln Center, the winner so the challenge will be announced at this event. 10) Next Meeting. • The meeting. time was changed because of Memorial Day Weekend to June 8th, 2009 11) Adjourn • Meeting. was adjourned at 4:50 p.m. • 905 W. 9`h, Port Angeles, WA 98363 Ph: 360.565.2060 Fax: 360.565.2062 www.lclallamb? org Board of Directors President Karen Rogers Vice -President Mike Rauch Secretary/Treasurer Kathy Charlton Board Members Peninsula College Mary Ann Unger Matt Ferrin Edna Peterson Craig Johnson The IrlcubL~~?~ r AGENDA Monday, June 8, 2009 3.00 pm to 430 p.m. -Lincoln Center -Entrepreneur Institute, Suite 208 Not in attendance: Mary Ann Unger and Craig Johnson. 1) Call to Order: Meeting was called to order by President .Karen Rogers at 3:08 pm. 2) Approval of Agenda Agenda stood approved as presented. 3) Approval of Minutes of Previous Meeting* Edna Peterson moved and Matt Ferrin second that the minutes of the April 27th meeting be approved as presented. All in favor minutes stand approved. 4) Financial Report -Jim Haguewood* Jim Haguewood presented the board with official end of fiscal 2008 financial statements prepared by McClain & Crouse. Mr. Haguewood continued the discussion from the prior meeting regarding the receivables on the balance sheet; $6500 are considered probable and will be received in the near future. Jim Haguewood reviewed the P&L. Matt Ferrin moved and -Edna Peterson second that the Financial Report be approved as presented. All in favor. 5) May Activity Report -Jim Haguewood* Jim Haguewood reported on the successful Entrepreneur Challenge and how it has spurred interest from investors. Jim Haguewood also reported .the there are two companies that have applied for occupancy in the Incubator and have been approved by the GAP Board. Once they occupy we will be at 66% occupancy- 9 participants and 2 anchors. He also reported that there have been extensive discussions with three participant companies and the venture group about potential investment. The Incubator management will be advising the participants and not the venture group during the negotiations. 6) Operational Strategies a. President to President Meeting -Karen Rogers Karen Rogers reported about her meeting with Peninsula College President Tom Keegan. She had a positive report that negotiations to change loan terms were in negotiations should be done by September 2009. Karen Rogers and Jim Haguewood both reported that the county would be willing to receive a partial payment Interest only. The board members began discussions in regards to a prior discusion made to make no payment until the discussions and negotiations were finished. President Tom Keegan entered the meeting and shared that his goal was to have signed agreements with the necessary parties concerning REDI by August 31, 2009. 905 W. 9`h, Port Angeles, WA 98363 Ph: 360.565.2060 Fax: 360.565.2062 www.clal llamb~ g After further discussions in regards to making the loan payment a motion was. made by Matt Ferrin to; Stand on the Board's previous decision to not make the payment until the discussions of REDI and a restructured economic development plan concluded and had favorable outcomes for the long. term success of the Incubator. Edna Peterson Second the motion. 4 were in favor 1 not in favor. Motion passed with a majority vote.. A letter will be sent by President Karen Rodgers stating that a payment will be respectfully delayed until REDI.and the economic development restructuring discussions concluded with satisfactory outcomes on the behalf of the Incubator. This decision is not only on behalf of the Incubator, but also the companies residing in the incubator. . The board also discussed an exit strategy. for the Incubator if the discussions to not end positively. They expressed their concern with the businesses that are depending on the Incubator and so a strategy needs to be created to help support the success of the occupants in case of closer. a) 2009 Cash Flow Projections -Jim Haguewood~ A cash flow statement was provided to the Board of Directors based upon a ..loan payment in the full amount. b) Extra Phone Line Fee -Jim Haguewood* Jim Haguewood recommended to the Board lowering the extra phone line fee to $50 dollars. He decided this after researching the market and determined that $50 was near the current Qwest price for one business line. Kathy Charlton. moved to lower the fee to $50.Matt Ferrin Second the motion. The motion passed all in favor. 7) Occupancy Strategies a) Approval Sequim Farms International Participation* b) Approval Cumulus Networks Participation* After discussion accept the applications for occupancy into the Incubator by Sequim Farms International and Cumulus Networks. Matt Ferrin moved to accept the applicants. Edna Peterson second. Motion passed with all were in favor. c) "Hot Prospect List: Get to 12" 8) Entrepreneur Institute a) Program transition -Linty Hopie & Jim Haguewood mL~y Aopie s a-rea of e promo .ion wi~mPenirisula College and that her participation with the Incubator would diminish with her new responsibilities beginning July 1, 2009. 9) Public Relations Strategies a. PDN Columns -Kathy Charlton 10)Next Meeting -June 22, 2009 or July 27, 2009? 905 W. 9'h, Port Angeles, WA 98363 Ph: 360:565.2060 Fax: 360:565.2062 www.clalIamb~org 11)Adjourn: Meeting was. adjourned at 5:25pm, by President Karen Rogers. Note Bold items require Board action . * Attached documents • • M-74 905 W. 9`h, Port Angeles, WA 98363 Ph: 360.565.2060 Fax: 360.565.2062 ~ www.clallambi.org The Irlcub~gr~ Board of Directors President Karen Rogers Vice -President Mike Rauch Secretary/T'reasurer Kathy Charlton Board Members Peninsula College Mary Ann Unger Matt Ferrin Edna Peterson Craig Johnson NOTES Monday, April 27, 2009 3:00 pm to 4:30 p.m. Lincoln Center- Entrepreneur Institute, Suite 208 . Members not in attendance: Kathy Charlton and Mary Ann Unger 1) Call To Order • The meeting was called to order by President Karen Rogers at 3:06 pm Monday Aprit 27, 2009. 2) ApprovaF of Agenda • The agenda stood approved at presented. 3) Approval of Minutes of Previous Meeting* J Matt Ferrin made a motion to approve minutes from previous meeting Edna r Peterson second the motion. All were in favor. Minutes stood approved a~ presented: 4) Financial Report -Jim Haguewood* • Director Jim Haguewood clarified the outstanding receivables and the one's - that will be paid in the next 30 days. • He also pointed out the payments that have been made already. • Mr. Haguewood also pointed out those who were no longer clients and the ones that are financially challenged and may not be recovered. • The Board discussed the importance of retrieving the funds and that attention should be given with a report• next month. 5) April Activity Report -Jim Haguewood* • Director Jim Haguewood reported on the Entrepreneur Challenge preliminary round that occurred on April 22, 2009 7-9pm at the Lincoln Center. There were 13 business plan presentations with six moving onto the final round. The six moving on were: Becky McGinty of BSG Enterprises, Tim Visi of Umami Sea Vegetables, Craig. Conway of R Software Co., Mechele d'Hemecourt of The Port Angeles Farmers Market, Brad Griffith of Impact- Product Development & Marketing, and Carolyn Cooper of SEMinArts. M - 69 905 W. 9`h, Port Angeles, WA 98363 Ph: 360.565.2060 Fax: 360.565.2062 www.clallambi.org • The interior improvements to the Entrepreneur Institute were finished: the painting on the walls and new El, sign. • Neil Gromoth attended the PNNL representing the Incubator • • Jim Haguewood reported that they had uncovered a new business idea of growing wasabi. There are talks with Pacific Coast Wasabi of Canada and ~ the Jamestown S'Klallam Tribe about the possibility of growing wasabi on the Peninsula. • Also a plastic recycling business that turns plastic into usable fuel. 6) Operational Strategies a) Incubator sustainability plan update -Jim Haguewood, Karen Rogers • Jim Haguewood will be attending a meeting with Tom Keegan, Linda Rotmark and Jim Jones to discuss plans for the incubator. The board discussed their views and Jim Haguewood will report to them after the • meeting. b) Lincoln Center Management Agreement -Jim Haguewood • Jim Haguewood reported that he has been working with Jim Mc Neill, Foster Pepper on adjustments to the management agreement with the Port Angeles School District. Once a draft revised document is completed it will be brought to the board for review and consideration.. c) Bylaws update -Jim Haguewood • The board discussed amending the bylaws to updated wording to match the revised management agreement. A questions was also raised regarding the designaged seat for the Port Angeles City manager or designee. Nathan West will contact the City Manager to determine the preference. d) Pacific Coast Wasabi Finders Fee Agreement -Jim Haguewood* • Mr. Haguewood reported that there would be a finder's fee coming to . the Incubator if a deal is made with Pacific Coast Wasabi and a grower or investor in Clallam County. _~ - ~_, _ ^„ ~T_ • Edna Peterson made a motion to approve the agreement for 7 year + 6 months. Matt Ferrin second. All were in favor. e) Open board position -Board • The bylaws need to be amended before replacement is made. • There is a growing interest with the Angel investors in participating more with the incubator. • To suggestions made for possible board members .were Kendra Wagner and or Mike Rainy. 905 W. 9`", Port Angeles, WA 98363 Ph: 360.565.2060 Fax: 360.565.2062 www-cIalla ~b~org 7) Occupancy Strategies a) "Hot Prospect List: Get to 12" 8) Entrepreneur Institute a. Entrepreneur Institute Suite 208 -Jim Haguewood • 9) Public Relations Strategies a. PDN Columns -Kathy Charlton • A report will be made at a later meeting when Kathy is in attendance. b. Entrepreneur Challenge Celebration • Jim Haguewood updated the board on the Challenge Celebration: On the 13th of April a casual social event will be held at the Bushwhacker for the participants, judges, sponsors and others involved. - • The Challenge Celebration will be held on the 14th of April in the Entrepreneur Institute, Suite 208 of the Lincoln Center, the winner so the challenge will be announced at this event. 10) Next Meeting. • The meeting. time was changed because of Memorial Day Weekend to June 8th, 2009 11) Adjourn • Meeting. was adjourned at 4:50 p.m. • 905 W. 9`h, Port Angeles, WA 98363 Ph: 360.565.2060 Fax: 360.565.2062 www.lclallamb? org Board of Directors President Karen Rogers Vice -President Mike Rauch Secretary/Treasurer Kathy Charlton Board Members Peninsula College Mary Ann Unger Matt Ferrin Edna Peterson Craig Johnson The IrlcubL~~?~ r AGENDA Monday, June 8, 2009 3.00 pm to 430 p.m. -Lincoln Center -Entrepreneur Institute, Suite 208 Not in attendance: Mary Ann Unger and Craig Johnson. 1) Call to Order: Meeting was called to order by President .Karen Rogers at 3:08 pm. 2) Approval of Agenda Agenda stood approved as presented. 3) Approval of Minutes of Previous Meeting* Edna Peterson moved and Matt Ferrin second that the minutes of the April 27th meeting be approved as presented. All in favor minutes stand approved. 4) Financial Report -Jim Haguewood* Jim Haguewood presented the board with official end of fiscal 2008 financial statements prepared by McClain & Crouse. Mr. Haguewood continued the discussion from the prior meeting regarding the receivables on the balance sheet; $6500 are considered probable and will be received in the near future. Jim Haguewood reviewed the P&L. Matt Ferrin moved and -Edna Peterson second that the Financial Report be approved as presented. All in favor. 5) May Activity Report -Jim Haguewood* Jim Haguewood reported on the successful Entrepreneur Challenge and how it has spurred interest from investors. Jim Haguewood also reported .the there are two companies that have applied for occupancy in the Incubator and have been approved by the GAP Board. Once they occupy we will be at 66% occupancy- 9 participants and 2 anchors. He also reported that there have been extensive discussions with three participant companies and the venture group about potential investment. The Incubator management will be advising the participants and not the venture group during the negotiations. 6) Operational Strategies a. President to President Meeting -Karen Rogers Karen Rogers reported about her meeting with Peninsula College President Tom Keegan. She had a positive report that negotiations to change loan terms were in negotiations should be done by September 2009. Karen Rogers and Jim Haguewood both reported that the county would be willing to receive a partial payment Interest only. The board members began discussions in regards to a prior discusion made to make no payment until the discussions and negotiations were finished. President Tom Keegan entered the meeting and shared that his goal was to have signed agreements with the necessary parties concerning REDI by August 31, 2009. 905 W. 9`h, Port Angeles, WA 98363 Ph: 360.565.2060 Fax: 360.565.2062 www.clal llamb~ g After further discussions in regards to making the loan payment a motion was. made by Matt Ferrin to; Stand on the Board's previous decision to not make the payment until the discussions of REDI and a restructured economic development plan concluded and had favorable outcomes for the long. term success of the Incubator. Edna Peterson Second the motion. 4 were in favor 1 not in favor. Motion passed with a majority vote.. A letter will be sent by President Karen Rodgers stating that a payment will be respectfully delayed until REDI.and the economic development restructuring discussions concluded with satisfactory outcomes on the behalf of the Incubator. This decision is not only on behalf of the Incubator, but also the companies residing in the incubator. . The board also discussed an exit strategy. for the Incubator if the discussions to not end positively. They expressed their concern with the businesses that are depending on the Incubator and so a strategy needs to be created to help support the success of the occupants in case of closer. a) 2009 Cash Flow Projections -Jim Haguewood~ A cash flow statement was provided to the Board of Directors based upon a ..loan payment in the full amount. b) Extra Phone Line Fee -Jim Haguewood* Jim Haguewood recommended to the Board lowering the extra phone line fee to $50 dollars. He decided this after researching the market and determined that $50 was near the current Qwest price for one business line. Kathy Charlton. moved to lower the fee to $50.Matt Ferrin Second the motion. The motion passed all in favor. 7) Occupancy Strategies a) Approval Sequim Farms International Participation* b) Approval Cumulus Networks Participation* After discussion accept the applications for occupancy into the Incubator by Sequim Farms International and Cumulus Networks. Matt Ferrin moved to accept the applicants. Edna Peterson second. Motion passed with all were in favor. c) "Hot Prospect List: Get to 12" 8) Entrepreneur Institute a) Program transition -Linty Hopie & Jim Haguewood mL~y Aopie s a-rea of e promo .ion wi~mPenirisula College and that her participation with the Incubator would diminish with her new responsibilities beginning July 1, 2009. 9) Public Relations Strategies a. PDN Columns -Kathy Charlton 10)Next Meeting -June 22, 2009 or July 27, 2009? 905 W. 9'h, Port Angeles, WA 98363 Ph: 360:565.2060 Fax: 360:565.2062 www.clalIamb~org 11)Adjourn: Meeting was. adjourned at 5:25pm, by President Karen Rogers. Note Bold items require Board action . * Attached documents • • M-74 905 W. 9`h, Port Angeles, WA 98363 Ph: 360.565.2060 Fax: 360.565.2062 ~ www.clallambi.org 12:36 PM 07/06/09 Accrual Basis ASSETS Current Assets Checking/Savings 1010 • Checking 1015 • Savings 1016 • Savings/Tenant Deposits 1020 • Money Market 1025 • Certificate of.Deposit Total Checking/Savings Accounts Receivable 1500 • Accounts Receivable Total Accounts Receivable Other Current Assets 1610 • Lincoln Center Capital Total Other Current Assets Total Current Assets Fixed Assets 1760 • Equipment 1850 • Leasehold improvement 1900 • Accum. depreciation and amort. Total Fixed Assets TOTAL ASSETS , LIABILITIES 8: EQUITY Liabilities Current Liabilities Other Current Liabilities 1920 • Deposits .2050 • Payroll Liabilities 2085• Security Deposits 2200 • Sales Taz Payable Total Other Current Liabilities Total Curcent Liabilities Long Term Liabilities 2080 • Long term Debt Total Long Term Liabilities Total Liabilities Equity 3000 • Opening Bal Equity 3900 • Retained Earnings ~ie~ i.,......a Total Equity TOTAL LIABILITIES & EQUITY Clallam Business Incubator Balance Sheet As of July 1, 2009 Jul 1, 09 -1,210.55 2,459.35 2,845.14 1,050.42 38,862.47 44,006.83 40,162.97 40,162.97 7,564.00 7,564.00 91,733.80 795.96 756,832.13 -20,083.11 737,544.98 829,278.78 1,350.00 1,982.23 2,050.00 CQ GA v,~roa. r r 5,435.77 727,500.00 727,500.00 732,935.77 -1,039.40 106,678.47 _o Boa na 96,343.01 829,278.78 • • .] M - 75 Page 1 12:36 PM 07/06/09 Accrual Basis ASSETS Current Assets Checking/Savings 1010 • Checking 1015 • Savings 1016 • Savings/Tenant Deposits 1020 • Money Market 1025 • Certificate of.Deposit Total Checking/Savings Accounts Receivable 1500 • Accounts Receivable Total Accounts Receivable Other Current Assets 1610 • Lincoln Center Capital Total Other Current Assets Total Current Assets Fixed Assets 1760 • Equipment 1850 • Leasehold improvement 1900 • Accum. depreciation and amort. Total Fixed Assets TOTAL ASSETS , LIABILITIES 8: EQUITY Liabilities Current Liabilities Other Current Liabilities 1920 • Deposits .2050 • Payroll Liabilities 2085• Security Deposits 2200 • Sales Taz Payable Total Other Current Liabilities Total Curcent Liabilities Long Term Liabilities 2080 • Long term Debt Total Long Term Liabilities Total Liabilities Equity 3000 • Opening Bal Equity 3900 • Retained Earnings ~ie~ i.,......a Total Equity TOTAL LIABILITIES & EQUITY Clallam Business Incubator Balance Sheet As of July 1, 2009 Jul 1, 09 -1,210.55 2,459.35 2,845.14 1,050.42 38,862.47 44,006.83 40,162.97 40,162.97 7,564.00 7,564.00 91,733.80 795.96 756,832.13 -20,083.11 737,544.98 829,278.78 1,350.00 1,982.23 2,050.00 CQ GA v,~roa. r r 5,435.77 727,500.00 727,500.00 732,935.77 -1,039.40 106,678.47 _o Boa na 96,343.01 829,278.78 • • .] M - 75 Page 1 12:36 PM Clallam Business Incubator 07/06/09 Profit '& Loss Accrual Basis January 1 through July 1, 2009 Jan 1 -Jul 1, 09 Ordinary Income/Expense Income 4001 • Fees 4010 • CBI Participant 13,644.37 • 4011 • Virtual Client 1,800.00 4020 •.Anchor Tenant 10,730.67 4030 • Other 591.40 4040 • Telecommunications 4045 • Long Distance 617.02 4040 • Telecommunications -Other 10,859.00 Total 4040 • Telecommunications 11,476.02 Total 4001 • Fees 4075 • Events 4100 • Contracts 4110 • City of Port Angeles Tota14100 • Contracts Total Income Expense 6001 • Employees 6100 • Payroll Expenses 6150 • Skills Development Total 6001 • Employees 700D • Class/Event Expenses . 7010 • Advertising and Promotion 7020 • Materials 7030 • Media 7040 • Entreprenuer Institute 7050 • Website 7010 • Advertising and Promotion -Other Total 7010 • Advertising and Promotion 7100 • Communication (Tele & ISP) 7200 • Dues 8< Subscriptions 7300 • Equipment Expense 7350 • Maintenance & Repair 7370 • Rent/Lease 7300 • Equlpment Expense -Other Total 7300 • Equipment Expense 7400 • Facility 7450 • Lincoln Center O&M 7455 • City PA Utiliites 7460 • Repairs 7480 • Janitorial '--"'--•-`-'- L-~ Total-7400 ~•Facility-- -- 7500 • Insurance 7550 •Officers 8: Directors Total 7500 • Insurance 7600 • Professional 7620 • Accountant 7660 • Consultants 7662 • ONE Group 7665 • EI Coordinator Total 7660 • Consultants Total 7600 • Professional 7800 • Shipping and Postage 38,242.46 4,093.90 42,500.00 42,500.00 84,836.36 65.82 104.87 170.69 3,187.13 47.48 364.00 3,269.35 40.00 355.09 4,075.92 8,280.1 i 65.00 1,192.40 2,926.80 796.78 ' 4,915.98 11,264.84 5,124.96 72.27 526.97 ~'--'16;989:04' 2,269.00 2,269.00 195.00 35,000.00 16,512.31 51,512.31 51,707.31 58.80 M - 76 Page 1 12:36 PM Clallam Business Incubator a7/os/os Profit & Loss Accrual Basis January 1 through July 1, 2009 Jan 1 -Jul 1, 09 7900 • Taxes (non-people related) 7940 • Permits and Licenses 7980 • Property 7900 • Taxes (non-people related) -Other Total 7900 • Taxes (non-people related) 8000 • Supplies Expenses 8025 • Meeting Expenses 8050 • Office Supplies 8000 • Supplies Expenses -Other Total 8000 • Supplies Expenses Total Expense Net Ordinary Income Other Income/Expense Other Income 9000 •Other Income 9150•Interest Total 9000 • Other Income Total Other Income Other Expense 9500.Other Expenses 9650 • Late Fees Total 9500 • Other Expenses Total Other Expense Net Other income Net Income 10.00 44.45 22.10 76.55 208.00 897.14 1,234.94 2,340.08 94,135.61 -9,299.25 3.19 3.19 3.19 0.00 0.00 0.00 3.19 -9,296.06 • • • M-77 Page 2 • • .7 CLALLAM BUSINESS INCUBATOR FINANCIAL S" For the Years Ended Decet M~C1ain,Crouse ~ Co, PS ~ 227 W. Eighth Street Port Angeles, WA 98362 (360) 457-3303 FAX (360) 457-7415 Certified Public Accountants Charles S. McClain Karen L. Crouse May 6, 2009 Board of Trustees Clallam Business Incubator Port Angeles, Washington Dear Board Members: We have compiled the accompanying ~ statement 'of financial position of Clallam Business Incubator (a nonprofit corporation) as of December 31, 2008 and 2007 and the related statements of activities for the years then ended, in accordance with Statement on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial. statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management, has elected to omit substantially all of the disclosures required by generally accepted accounting. pririciples. If the omitted disclosures. were included in the financial statements, they might influence the user's conclusions about the Company's financial position and changes in net assets. Accordingly these financial statement~~re not designed for those - who are not informed about such matters. /I ~ cClain, Crouse and Co. P.S. • M-79 Washington Society of Certified Public Accountants CLALLAM BUSINESS I NCUBATO R Statement of Financ ial Position As of December 31, 200 8 and 2007 Dec 31, 08 Dec 31, 07 ASSETS Current Assets Checking/Savings 1010 • Checking 1,436.31 -12,526.92 1015 • Savings 1,452.67 7,317.08 1016 • Savings/T.enant Deposits 2,643.16 1,977.39 j 1020 • Money Market 7,047.23 1,044.64 1025 • Certificate of Deposit 58,619.75 72,090.77 . Total Checking/savings 71,199.12 69,902.96 Accounts Receivable 1500 • Accounts Receivable 30,195.72 44,103.79 Total Accounts Receivable 30,195.72 44,103.79 Total Current Assets 101,394.84 114,006.75 Fixed Assets .1750 • Buildings 750,000.00 750,000.00 1760 • Equipment 7,187.96 7,187.96 1850 • Leasehold Improvement 6,632.13 6,832.13 1900 • Accum. depreciation and amort.. -80,260.70 -59,988.70 Total Fixed Assets 683,759.39 704,031.39 TOTAL ASSETS 785,154.23 818,038.14 LIABILITIES 8 EQUITY Liabilities Current Liabilities Other Current Liabilities 1920 • Deposits 1,150.00 0.00 2050 • Payroll Liabilities 2,108.88 3,637.98 2085 • Security Deposits 1,950.00 1,950.00 2200 • Sales Tax Payable 8.90 8.90 Total Other Current Liabilities 5,217.78 5,596.88 . ~ Total Current Liabilities 5,217.78 5,596.88 . Long Term Liabilities 2080 • Long term Debt 727,500.00 727,500.00 Tota! Long Term Liabilities 727,500.00 727,500.00 Total Liabilities 732,717.78 733,096.88 Equity 3900 • Retained Earnings 84,941.26 83,666.26 Net Income -32,504.81 1,275.00 Total Equity 52,436.45 84,941.26 TOTAL LIABILITIES & EQUITY 785,154.23 818,038.14 • Page 1 See Accountant's Compilation Report M - SO ~ ; CLALLAM BUSINESS INCUBATOR -'~°~~~ -'• ~ Statement of Activities for the years ended December 31, 2008 and 2007 Jan -Dec 08 Jan -Dec 07 Ordinary IncomelExpense Income 4001 • Fees 4010 • CBI Participant 4011 • Virtual Client ' 4012 • Security Deposit 4020 • Anchor Tenant 4030 • Other 4040 • Telecommunications 4045 • Long Distance ' 4040 • Telecommunications -Other Total 4040 • Telecommunications Tota14001 • Fees 4065 • Office Services 4075 • Events 4080 • Classes 4100 • Contracts 4110 • City of Port Angeles 4120 •CTED 4150 -CTED Income 8300 •CTED Grant Total 4120 •CTED Total 4100 • Contracts 4200• Grants Total Income Expense 6001 • Employees 6010 • Executive Director 6100 • Payroll Expenses 6150 • Skills Development Total 6001 • Employees 66900 •Reconciliation-Discrepancies 6700 • Travel 6800 • Lodging and Sundry 6850 • Meats 6700 • Travel -Other Total 6700 • Travel 7000 • ClasslEvent Expenses 7010 • Advertising and Promotion 7020 • Materials 7030 • Media 7040 • Entreprenuer Institute 7050 • Website • ---- 701'0 ~ Adv`eTfismg and-Promotion - 01 Total 7010 • Advertising and Promotion T100 • Communication (Tele & ISP) T200 • Dues & Subscriptions 7300 • Equipment Expense 7350 • Maintenance 8< Repair 7370 • Rent/Lease 7300 • Equipment Expense -Other Total 7300 • Equipment Expense 12,878.54 16,440.42 625.00 165.31 5,853.60 0.00 6,018.91 7,283.90 21,243.97 3,300.00 400.00 13,598.00 971.90 927.57 15,622.00 16,549.57 56,063.44 30.00 14,650.00 3,045.00 85,000.00 o.oo 0.00 85,000.00 6,392.00 165,180.44 1,227.28 133.09 0.00 1,360:37 -98.00 0.00 60.00 0.00 60.00 13,391.54 114.47 . 759.13 11,019.60 110.00 23,407.45 0.00 150.00 12,408.00 733.79 .0.00 12,175.15 12,175.15 48,874.39 0.00 10,193.70 10,455.00 103,250.00 39,334.00 25,532.59 128,782.59 0.00 36,976.40 5, 037.21 4,477.38 198,305.68 • 46,490.99 • 0.00 466.32 ' 216.83 0.00 683.15 0.00 1,275.92 492.74 7,127.42 1,179.44 10,075.52 19,198.57 1,658.36 1,430.30 5,853.60 0.00 Page 1 M - 81 See Accountant's Compilation Report • 7400 • Facility CLALLAM BUSINESS INCUBATOR Statement of Activities for the years ended December 31, 2008 and 2007 Jan -Dec 08 7450 • Lincoln Center O&M 7460 • Repairs 7480 • Janitorial ' Tota17400 • Facility 7500 • Insurance 7550. Officers & Directors 7570 • Property and Liability Tota17500 • Insurance 7600 • Professional 7620 • Accountant 7660 • Consultants 7662 • ONE Group 7665 • GAP/CBI Process T6fi0, • Consultants -Other Totat 7660 • Consultants Tota17600 • Professional 7800 • Shipping and Postage 7900 • Taxes (non-people related) 7940 • Permits and Licenses 7960 • Property Total 7900 • Taxes (non-people related) 8000 • Supplies Expenses 8025 • Meeting Expenses • 8050 • Office Supplies 8000 • Supplies Expenses -Other Total 8000 • Supplies Expenses Total Expense Net Ordinary Income Other Income/Expense Other Income 9000. Other Income 9150 • Interest Total 9000. Other Income Total Other Income Other Expense 9500 -Other Expenses 9520 • Reimburseable Expense 9550 • Depreciation - 9650 • Late Fees ---~~- - --_"---'-9'90'0-~-Security Deposit Refund'"-"--- Total 9500 • Other Expenses Total Other Expense Net Other Income Net Income • 54,405.88 339.11 1,406.31 56,151.30 1,139.00 1,599.00 2,738.00 195.00 60,000.00 6,677.15 0.00 66,677.15 66,872.15 182.40 10.00 23.45 33.45 699.35 1,117.27 100.48 1,917.10 178,571.1 B -13,390.74 1,782.93 1,782.93 • 1,782.93 0.00 20,272.00 25.00 600.00 ~~-' 20,897.00 20,897.00 Jan -Dec 07 19,815.19 0.00 1,045.01 20,860.20 2,278.00 345.00 2,623:00 480.00 60,000.00 0.00 3,000.00 63,000.00 63,480.00 206.75 10.00 27.15 37:15 937.28 1,827.06 0.00 2,764.34 175,361.93 22,943.75 3,912.55 3,912.55 3,912.55 4, 559.30 20,272.00 0.00 '~'-~-~ 750.00 -~ 25, 581.30 25,581.30 -19,114.07 -21,668.75 -32,504.81 1,275.00 Page 2 M - $2 See Accountant's Compilation Report