HomeMy WebLinkAboutAgenda Packet 08/03/1999 AGENDA
1-" ORT[k GELES CITY COUNCIL MEETING
- w a $ Iq i N g t O N, U. $. A. 321 EAST FIFTH STREET
August 3, 1999
REGULAR MEETING - 6:00 p.m.
:.i I:~ Act,on Taken
A. CALL TO ORDER - Regular Meeting (6:00 p.m.)
ROLL CALL - Becky Upton
PLEDGE OF ALLEGIANCE - City Clerk
CEREMONIAL MATTERS &
PROCLAMATIONS
B. WORK SESSION
C. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS (By Council, Staffor Public)
AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of
the public to speak to the City Council about anything not on the agenda, please keep comments to 5-10
minutes.)
D. FINANCE
E. CONSENT AGENDA
Approval of minutes - July 20, 1999 Action
F. CITY COUNCIL COMMITTEE REPORTS
G. ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
Ordinance adjusting Council Member Action
compensation
H. RESOLUTIONS
I. OTHER CONSIDERATIONS
1. Request approval of labor contract between Action
City and IBEW #997
2. Agreement with Economic and Engineering Action
Services, Inc. [ELS] for water an wastewater
rate survey
3. Consultant selection recommendation from Action
Port Angeles Works! for Port Angeles
Marketing Plan
J.PUBLIC HEARINGS - QUASI-JUDICIAL
(7:00 P.M. or soon thereafter)
K. PUBLIC HEARINGS- OTHER
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
August 3, 1999 Port Angeles City Council Meeting Page - 1
L. INFORMATION
1. City Manager's R~port (Page 51)
2. Position justification - Water -Wastewater Collection Superintendent (Page
3. Position justification - Deputy Director of Public Works & Utilities (Page $5)
4. Drai~ Utility Advisory Committee minutes - July 12, 1999 (Page 57)
5. Humane Society Report - June 1999 (Page 63)
M. EXECUTIVE SESSION (/is needed and determined by City Attorney)
N. ADJOURNMENT _ I
I
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meat legal requirements pertaining to matters such as, land use permit applications, proposed
amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public headng in order to receive
public input pdor to making decisions which impact ~he citizens. Certain matters may be controversial, and the City Council may choose to seek public
opinion through the public headng process~
G:\CNCLPKT~AGENDA\990803.WPD
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
August 3, 1999 Port Angeles City Council Meeting Page - 2
CITY OF PORT ANGELES
pORtA L S
CITY COUNCIL MEETING
WASHINGTON, U.S.A.
August 3, 1999
I. CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Braun
Councilman Campbell
Councilman Doyle
Councilman Hulett
Councilmember McKeown
Councilman Wiggins
Councilman Williams
Staff Present: Other Staff Present:
Manager Quinn ~//.
Attorney Knutson ~ ~__
Clerk Upton ~/'
B. Becker
S. Brodhun
B. Collins
G. Cutler
S. Ilk
Y. Ziomkowski
III. ADJOURN TO EXECUTIVE SESSION:
Appr~mat~h:. ~ ///
IV. RETURN--T-ff OPEN SESSIO .N>----~
V. PLEDGE OF ALLEGIANCE:
Led by: .~_ (~/LtX_
CITY OF PORT ANGELES
CITY COUNCIL MEETING
Attendance Roster
DATE OF MEETING: August 3, 1999
LOCATION: City_ Council Chambers
City of Port Angeles
Ordinance/Resolution Distribution List
CityCounciIMeetingof //'~J~JJ~ ~; ]g~qq
City Manager
City Atty. (1)
Plannin~
City Clerk
Deputy Clerk
Personnel
Cust~. Svcs.
¥
?olic~ D~t.
Fire Dept.
Light Dept.
Pub. Works (2)
Parks & Rec.
MRSC (1)
PDN (Summary)
Extra Copies
CITY COUNCIL MEETING
Port Angeles, Washington
July 20, 1999
CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at
REGULAR MEETING: 6:00 p.m. .
ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Doyle, Hulett,
McKeown, Wiggins, and Williams.
Members ,4 bsent : None,
Staff Present: Interim Manager Piths, Attorney Knutson, Clerk Upton, B.
Becket, O. Cutler, S. Ilk, K. Ridout, L. Haehnlen, D.
Madison, B. Titus, G. Kenworthy, R. Ellsworth, R.
O'Connor, G. Holbrook, B. Coons, T. Smith, and T.
O'Neill.
Public Present: L. Lee, S. Anderson, G. Goldberg, T. Williams, and C.
Lucero.
Interview Applicant for The City Council interviewed Mr. Steve Anderson, who applied to fill a vacancy on the
Building Code Board of Building Code Board of Appeals.
Appeals
PLEDGE OF The Pledge of Allegiance to the Flag was led by Mayor Braun.
ALLEGIANCE:
CEREMONIAL Retirement Proclamations in Recognition of Ralph Ellsworth, Gary Holbrook, and Rick
MATTERS/ 0 'Connor
PROCLAMATIONS:
Mayor Braun read three proclamations recognizing the retiremem of Ralph Ellsworth,
Recognizing Retirement of Gary Holbrook, and Rick O'Connor respectively. It was noted that these three
Ralph Ellsworth, Gary employees had more than 71 years of experience collectively.
Holbrook, Rick O'Connor
Mayor Braun also thanked Interim Manager Pittis for his long tenure with the City and
noted it was his last Council meeting as Interim City Manager.
WORK SESSION: Tony Williams, Slade Gorton's Chief of Staff, to Discuss Local Issues
Discussion of Local Issues Mayor Braun continued with the agenda, pending the arrival of Tony Williams.
LATE ITEMS TO BE Interim Manager Piths noted a late item should be added as part of the Consent Agenda
PLACED ON THIS OR regarding a travel request for Finance.
FUTURE AGENDA:
FINANCE: 1. Parametrix Contract of Monitoring and Landfill Cover Design
Parametrix Contract Mayor Braun reviewed the information provided by the Public Works Department.
Gary Kenworthy, City Engineer, responded to questions and provided clarification.
CITY COUNCIL MEETING
July 20, 1999
Parameu'ix Contract Councilman Doyle emphasized the fact that the Utility Advisory Committee voted to
(Cont'd) recommend approval of this amendment, provided staff sought ways to reduce costs.
The total of this contract, since 1996, will be almost $750,000.
Councilman Campbell moved to authorize the Mayor to sign Amendment No. 4 to
the current Parametrix agreement in the amount of $211,060. Councilman Doyle
seconded the motion, which carried unanimously.
Port Angeles Youth Center 2. John Reed - "P.A. Youth Center" Concept
John Reed, 49 Evergreen Drive, introduced his colleague, Cheryl Roussain. Mr. Reed
explained that this presentation was intended to describe a concept for a Youth Center.
He then provided background information on Ms. Roussain and himself, noting that Ms.
Roussain has extensive experience in writing grants for community development. He
felt this experience would be very helpful should this concept come to fruition.
Mr. Reed explained the concept of the proposed Teen Center and reviewed the history
of youth center discussions in Port Angeles. He read aloud a paragraph from the memo
contained in the packet, which he felt best summarized the need for a youth center. Mr.
Reed then reviewed and expounded on the six principles of operation as stated in the
memo.
Mr. Reed stated the youth center would have to be very attractive to the teens so that
losing membership due to bad behavior would be viewed as a punishment. Such a
facility would support healthy peer groups and, therefore, be a physically and
emotionally safe place for teens. Mr. Reed indicated the facility would be a social
center with a food court and teen night club operated by the students. He felt there
would be a potential for 100 part-time jobs for teenagers with this concept.
Mr. Reed felt the costs to nm the center would be minimal, as the members would do
most of the work. He envisioned two to two and one-half paid staffpeople with many
adult volunteers. Mr. Reed was sure capital costs could be funded by state and federal
grants. However, he again emphasized how important it was for the students to
contribute to their own youth center in order to feel ownership of the project.
Mr. Reed felt a youth center using his concepts would create a win/win situation for
students and community. He stated this presentation was for information only, and the
City is only being asked for support of the concept, staff contacts, and possible future
support in grant applications, and the planning, zoning, permitting, and construction
process. Mr. Reed offered to answer any questions.
Councilmember McKeown reminded Mr. Reed that there was a process for obtaining
City support, and she asked that the process be followed. She asked that this concept
be brought back to the Human Services Allocation Committee. Mayor Braun thanked
Mr. Reed for his time. Interim Manager Pittis suggested the City's point of contact be
Manager Quirm. Councilmember McKeown suggested information can be dropped off
at her office, and she will see it is routed through the appropriate channels.
PUBLIC HEARINGS- Six-Year Transportation Improvement Plan (TIP) and Capital Facilities Plan (CFP)
OTHER:
Mayor Braun reviewed the information provided by the Public Works Department.
Six-Year TIP and CFP Interim Manager Piths thanked Councilmembers Doyle, Hulett, and Wiggins for
Resolution No. 13-99 meeting on this issue. He stated a revised packet was provided prior to the meeting
which included a summary and project changes recommended by the Committee. Also,
attached were revised exhibits for the transportation projects. Most notable for the
transportation portion was the addition of four trail projects. Interim Manager Piths
stated the purpose of tonight's hearing was to receive testimony from the public on the
2
CTFY COUNCIL Mlq~h-TING
July 20, 1999
PUBLIC HEARINGS - projects.
OTHER:
(Cont'd) Mayor Braun opened the public hearing at 7:10 p.m.
Six-Year TIP and CFP Dick Vogel, Manager of the Uptown Motel, spoke in support of the Laurel Street slide
Resolution No. 13-99 repair. He stated that, according to a report performed by Milbor-Pita on behalf of the
(Cont'd) City, something must be done or this hill will continue to slide. If the City is going
through the expense of beautifying the fountain area, it should go all the way and repair
the hillside.
There was no further testimony, and Mayor Braun closed the public hearing at 7:13 p.m.
and read the Resolution by tide, entitled
RESOLUTION NO. 13-99
A RESOLUTION of the City Council of the City of
Port Angeles, Washington, adopting the Six-Year
Transportation Improvement Program for 2000-
2005.
Councilman Wiggins moved to pass the Resolution as read by title. Councilman
Hulett seconded the motion. Following brief discussion, a vote was taken on the
motion, which carried unanimously.
WORK SESSION: Tony Williams, Slade Gorton's Chief of Staff, to Discuss Local Issues
Discussion of Local Issues Tony Williams, Arlington, Virginia, was present at the invitation of Councilman
Wiggins. He complimented the Council on its commitment to the community. Mr.
Williams brought the Council up to date on the Elwha Dam Removal legislation. He
stated there are many people involved in this issue, which has made it difficult.
However, he felt confident that things would move forward by the end of the year.
Mr. Williams informed the Council that language was included on the Senate Interior
Appropriations Bill which requires the administration to finish the acquisition process
and take control of the dams, and allows the expenditure of $7 million for the Port
Angeles water supply issues. Mr. Williams said the Bill does not contain any references
to the dams on the Columbia and Snake Rivers. There is still a long way to go;
however, this is a good step in the right direction.
Mr. Williams stated he had given copies of the language in the Senate Bill to
Councilmembers Campbell and Wiggins. He felt the land exchange piece still needs
some work, and the water supply issue needs to be fuTned up. The Senate Bill has
passed out of Cornmittee and it is expected to be on the Senate floor within the next two
weeks. He hoped it would be done by sometime in October.
Councilman Wiggins recognized Kelly Carlson, State Field Director, and Mr. Williams
responded to questions. Interim Manager Pittis reminded Mr. Williams of past expenses
incurred by the City because of this issue. He asked Mr. Williams to bring this to the
Senator's attention for possible reimbursement. Also, he stated the City is considering
a regional water approach which would include the City, PUD, Dry Creek water, etc.
He asked if the federal government would be willing to pay for the City to design the
system and take care of the problems, as opposed to the Department of Interior
providing all direction. He felt it to be a matter of the city controlling its own destiny.
Mr. Williams felt it was possible that the City would be given the initiative, and he
assured the Council he would support such a process, explaining how he envisioned the
process would occur. Mayor Braun thanked Mr. Williams for his time and support.
-3- 3
CITY COUNCIL MEETING
July 20, 1999
Break Mayor Braun recessed the meeting for a break at 7:29 p.m. The meeting reconvened
at 7:45 p.m.
Fourth Street 3. Final ,~cceptance for Fourth Street Reconstruction [Project 97-06. 09]
Reconstruction
Mayor Braun reviewed the information provided by the Public Works Department.
Councilman Hulett asked if FEMA was contributing toward this project. Gary
Kenworthy, City Engineer, stated FEMA had reimbursed a portion of the cost, and
additional participation is being sought. Couneilmember MeKeown moved to accept
the project as stated by the Mayor. Councilman Wiggins asked if both the Fourth
Street project and the Pine Street project could be considered together.
4. Final Acceptance for Fourth Pine $~reet Extension Retaining Wall [Project
97-06.10
Mayor Braun reviewed the information provided by the Public Works Department.
Councilmember MeKeown restated her motion to accept the project as completed
by Primo Construction in the amount of $596.72 and by Horizon Excavating Inc.,
in the amount of $1,735.02 and authorize the release of tlae total retainage upon the
receipt of clearances from the Departments of Revenue and Labor & Industries.
Councilman Wiggins seconded the motion, which carried unanimously.
CONSENT AGENDA: Mayor Braun reminded the Council of the late item to be included. Councilman Doyle
moved to accept the Consent Agenda, including: 1) Council minutes of July 6, 1999;
2) Check list - July 14, 1999 - $1,496,490.10; 3) Agreement with County for Household
Hazardous Waste Amnesty Day; and 4) Travel request for Finance Department.
Councilman Hulett seconded the motion, which carried unanimously.
CITY COUNCIL Councilman Doyle attended a Port Angeles Rental Association meeting.
COMMITTEE
REPORTS: Councilman Williams attended the Northwest High Tech Career Exposition in Seattle.
He passed the information he received onto Economic Developmem Director Smith.
Councilman Wiggins attended the trestle dedication along with Mayor Braun,
Councilman Williams, and Interim Manager Pittis.
Councilmember McKeown attended a United Way meeting. She announced the Food
Bank is no longer going to be associated with United Way because of accountability
requirements. Councilmember McKeown then explained about a United Way Initiative,
which is an agency report card. She also announced that the Teen Scene and
Angeles Boys and Girls Club are successes. Councilman Doyle asked how much
United Way money went to the Food Bank in the past, and Councilmember McKeown
stated she would have an answer by the next meeting.
Councilman Campbell reported on the Olympic Air Pollution Control Authority's Year
2000 budget. A membership assessment increase of 12% for one year has been
approved. For Port Angeles, this means an increase from $6,300 to $7,100. Staff has
been required to draft a policy on maintaining a reasonable reserve for that agency,
which will help keep assessments down in the future. When the revised budget has
been completed, Councilman Campbel! will make sure the City Manager and Finance
Director receive copies.
Mayor Braun attended a gathering at the Olympic National Park, which included
members of Congress from the Interior Subcommittee for the U. S. House
Appropriations Committee. Mayor Braun used this platform to encourage clean water
from the Elwha River.
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~ COUNCIL MEETING
July 20, 1999
CITY COUNCIL Mayor Braun also attended the trestle dedication and a meeting of the P.M. Club. He
COMMITTEE announced that the community workers, under the supervision of Mike Brown,
REPORTS: Commercial Energy Analyst, have cleared the right-of-way on Front Street north of
(Cont'd) Burger King, and it will be maintained by volunteers. Work is also being done on the
islands east of McDonalds Restaurant on Hwy. 101 and west of the Chevron Station on
Marine Drive. Mr. Brown has also seen to the formation of downtown sweeping crews.
Mike Brown, Commercial Energy Analyst, stated the community service workers have
been cleaning up scotch broom along roadways and yard debris from some residences.
Work is being done on First and Front Streets in an effort to make the City attractive
and a place people want to come back to visit.
Mayor Braun stated a letter has been sent to Secretary Morrison in Olympia. The letter
is asking for support of funding for repairs on Hwy. 101 above the DoubleTree. Interim
Manager Pittis stated Council approval for the Mayor's signature is necessary. He
explained the contents of the letter and what the City is requesting of the State.
Councilman Wiggins moved to authorize the Mayor to sign the letter to Secretary
Morrison. Councilman Campbell seconded the motion, which carried
unanimously.
Ordinances Not Requiring Public Hearings
Resolutions Not Requiring Public Hearings: None
Other Considerations
Building Code Board 1. Appointment to building Code Board of .4ppeals
of Appeals
Mayor Braun explained that one candidate, Steve Anderson, had been interviewed
earlier in the evening. Councilman Doyle moved to appoint Steve Anderson to the
Building Code Board of Appeals. Councilman Hulett seconded the motion, which
carried unanimously. Clerk Upton noted Mr. Anderson's appointment would be for
the unexpired term ending March 1, 2002.
Progress Report from EDC 2. Progress Report from EDC, Bart Phillips
Bart Phillips, Executive Director the Clallam County Economic Development Council
(EDC), 102 East Front Street, submitted a status report on EDC activities. He stated he
wished to give Council the opportunity to correct the course of the EDC should it be
necessary. Mr. Phillips stated the headlines in this morning's paper were incorrect; he
does not believe there is a no-growth economy. Mr. Phillips informed the Council of
the progress and results of the past six months, reviewed ongoing plans and initiatives,
and discussed the future.
Mr. Phillips felt the Retention and Expansion Project was a success. He complimented
Tim Smith, Economic Development Director, for his efforts on behalf of this project.
One third of the businesses that participated in this project stated they were expanding
over the next three years, investing more than $17 million. This projection proves the
business community feels this community is a healthy place to make an investment.
The EDC is also working on problems identified by this project.
Mr. Phillips stated the EDC is prospecting leads at industrial trade shows. The focus
is on diversified manufacturing. To date, fifty leads have been identified via the trade
shows attended and/or sponsored. He also believes two site visits will occur this
summer.
-5- [5
CITY COUNCIL MEETING
July 20, 1999
Progress Report from EDC The EDC has been marketing the Port's new multi-tenant industrial building. Five
(Cont'd) clients have come specifically to look at this facility. It is hoped a client for this
building will be found soon. The EDC has also been working with Port,4ngeles Works!
on marketing. Mr. Phillips then reviewed the Call Center Recruitment Program,
Opportunity Fund, and Community Network. He stated the EDC has expanded its
capacity to better serve the Peninsula and is studying ways to expedite the permitting
process in all jurisdictions.
Mr. Phillips stated the fiber optic backbone being laid by US West via the Community
Network is only the first piece. Deploying fiber optics to the community is a necessity
in order for businesses to fred advantages. Discussions have been held with City Light
and the PUD. The next step is banding the common interests together to ensure the
necessary infrastructure.
Councilman Campbell stated Port Angeles Works! will be meeting on this issue prior
to the next Council meeting. He expected a recommendation on the marketing plan
would be made to the Council at its meeting of August 3, 1999. Director Smith agreed,
and he felt it would be brought to the second meeting in August at the latest.
Mr. Phillips responded to questions directed by the Council and provided clarification.
Councilman Williams suggested the EDC review the Draft Critical Areas Ordinance for
the County, in terms of impact on development potential.
In closing, Mr. Phillips acknowledged the work of Director Smith and Interim Manager
Pittis. He felt there had been a lot of commitment from City staff over the years which
makes it great to do a job here. Councilman Doyle asked Mr. Phillips about quantifying
jobs to which Mr. Phillips replied. Mayor Braun thanked Mr. Phillips and wished the
EDC continued success in its recruiting process.
Carnegie Library Status 3. Report on Status of Carnegie Library Restoration
Mayor Braun reviewed the information provided by the Public Works Department.
Interim Manager Pittis stated the new concrete steps for the library were poured today,
and he reviewed the steps necessary to complete Phase Two. When Phase Two is
completed, the Real Estate Committee will hopefully approve Phase Three, a request
for proposals for interior restoration. Interim Manager Pittis stated it is possible that the
cost of Phase Two will expend the last of the monies budgeted for this project from the
North Olympic Library System.
Councilman Williams asked Interim Manager Pittis to describe the benefit and/or
hazards of being listed on the National Registry of Historic Places. Interim Manager
Pittis felt this question could better be answered by the City Building Official, who was
not present. Staff will provide a written response to this question.
Discussion and clarification continued, and Councilman Campbell shared his
experiences with the National Registry. He felt the library would automatically be
required to comply with the National Historic Registry requirements from the
standpoint of preservation, modification, and/or removal. Councilmember McKeown
moved to authorize the Public Works and Utilities Director to request proposals
from Architectural/Engineering firms to prepare plans and specifications for the
.- Phase Two Restoration of the exterior of the old Carnegie Library. Councilman
Campbell seconded the motion, which carried unanimously.
Noxious Weed Presentation 4. Noxious Weed Presentation - Cathy Lucero
Interim Manager Pittis advised the Council that Mike Brown has been working with the
community service workers to beautify Port Angeles, which includes elimination of
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CTFY COUNCIL
July 20, 1999
Noxious Weed Presentation scotch broom. Staff felt it appropriate to have Ms. Lucero give a presentation on
(Cont'd) noxious weeds to show the need for a weed program in the City.
Cathy Lucero, Noxious Weed Control Coordinator for Clallam County, 522 Wildcat
Road, gave a presentation on noxious weeds. Among those weeds considered to be
noxious are giant hogweed, purple loosestrife, spotted knapweed, and scotch broom, all
of which can be found in Pon Angeles.
Ms. Lucero listed the criteria for noxious weeds, which includes non-native, invasive,
aggressive, and difficult to control. Some weeds are dangerous, such as giant hogweed,
which causes burning and scarring upon skin contact.
There is a weed law, RCW 17.10, which describes the Weed Board role and
responsibilities and WAC 16.750 which describes the class of weeds controlled by law.
Funding for the noxious weed control program will come from a county-wide
assessment. Land owners are responsible for removing these weeds from their private
property. Ms. Lucero described the Weed Board and its membership criteria.
Ms. Lucero described the three classes of weeds, and she explained whether control was
mandatory or elective. She described scotch broom, told where it came from and when,
and why it is considered a noxious weed. Ms. Lucero stated one plant can produce up
to 5,000 seeds which live for forty to eighty years in the soil. Scotch broom is a fire and
human health hazard, enhancing allergies to grasses.
Ms. Lucero informed the Council that the County is using the services of the chain
gangs to pull up the scotch broom. She demonstrated the weed wrench, used to uproot
the plants. To date, 7,000 scotch broom plants have been removed from the roadside.
Almost 800 pounds of meadow knapweed was removed from the area across from
Lincoln Park in one day.
Scotch broom is a class B noxious weed, and the City is not obligated for its control.
However, she felt the City, County, and Port should set the example and do what needs
to be done to eradicate the weed. She reviewed the elements of an integrated broom
control plan and stressed the importance of the City's participation. Mike Brown stated
that the Olympic National Parks proposed the building of 24 weed wrenches ff the City
provided materials. Daishowa graciously offered to pay for the materials, and the
wrenches will be available for use by the City, community service workers, and the
public.
Ms. Lucero summarized the steps which need to be taken to form an effective,
integrated noxious weed control plan. She asked the Council to go on record supporting
the development of a plan to control scotch broom by passing a resolution. She thanked
Council for its time and attention to this matter and responded to questions. Ms. Lucero
also provided a written report which will be distributed to the Council. Mayor Braun
thanked Ms. Lucero for her time and efforts on behalf of the City.
Food Bank Lease 5. Food Bank Lease
Mayor Braun reviewed the information provided by Don Madison, Property Manager,
who then responded to questions and provided clarification. At Council's request,
Attorney Knutson explained that, should the improvements not be completed by June
30, 2000, rent will be charged.
Following further discussion, Councilman Wiggins moved to authorize the Mayor
to sign the lease agreement on behalf of the City. Councilman Williams seconded
the motion, which carried unanimously.
-7- 7
CITY COUNCIL MEETING
July 20, 1999
Leachate from Shotwell 6. Acceptance of Leachate from Shot}veil Landfill
Interim Manager Pittis announced that additional research has been conducted on this
issue; the recommendation set forth in the memo is in error as an ordinance must be
amended in order to accept the leachate. Attorney Knutson noted that the Ordinance
dealing with the sewer system has a provision restricting the ability to treat waste from
outside the City. Therefore, that Ordinance must be amended to allow waste to be
lxeated from outside the City if it has the Industrial Waste Acceptance Permit approved
by the City Council. He informed the Council that it can stop this issue now, or staff
can return this item to the next Council meeting with an ordinance allowing for
approval.
Mayor Braun reviewed the information prOVided by the Public Works Deparmaent.
Discussion followed, and staff responded to questions and provided clarification.
Councilman Doyle moved to table this item pending staff preparation of an
ordinance. Couneiimember MeKeown seconded the motion, which carried
unanimously.
PUBLIC HEARINGS - None.
QUASI-JUDICIAL:
INFORMATION: City Manager's Report
Interim Manager Piths noted the packet contained a mid-year financial report courtesy
of the Finance Department. Councilmember McKeown felt Director Ziomkowski had
done a wonderful job on the report. Interim Manager Pittis agreed and felt she was an
asset to the City as the new Finance Director. He informed the Council that Director
Ziomkowski is currently reevaluating Lockbox, Inc., and a recommendation may be
made to discontinue this service.
Interim Manager Piths thanked the Council for recognizing the retiring employees. He
said they were all outstanding and it was hard to see them go.
Interim Manager Pittis reminded the Council that ULID #215 will be brought back to
an August meeting. Attorney Knutson is working on revising the adult entertainment
and telecommunications ordinances. He informed the Council that it will be seeing a
notice of advertisement for the 5~ and Tumwater Streets project. Staff will keep them
abreast of this project.
ADJOURN TO The meeting adjourned to Executive Session at 9:35 p.m. to discuss a matter of labor
EXECUTIVE SESSION: negotiations and litigation for approximately 20 minutes.
RETURN TO The meeting returned to Open Session at 10:00 p.m.
OPEN SESSION:
ADJOURNMENT: The meeting was adjourned at 10:00 p.m.
Becky J. Upton, City Clerk Gary Braun, Mayor
-8-
WASHINGTON. U.S.A.
CITY COUNCIL MEMO
DATE: August 3, 1999
TO: MAYOR BRAUN AND CrrY COUNCR,
FROM: Jack Pittis, Interim City Manager
SUlgIgCT: Council member compensation
Summa~: Compensation for the elected positions of city Council member, mayor and deputy mayor
has not been adjusted since 1986. Since that time cost of living adjustments have been granted to
other positions in the city. The attach ordinance would increase the compensation for the elected
positions by $50 per month for each position.
Recommendation: None
Background / Analysis: The last time that compensation for council members was considered was
in May 1993 and previous to that was January 1986. The current compensation for council members
is: Mayor $450; Deputy Mayor $400; and Council member $350.
If compensation were to keep pace with 90% of the Seattle CPI [which is 90% of 16.8% or 15.12%
fi.om 1993 to 1998], which is what is normally used for our union contracts the comparisons would
be as shown below:
Mayor $450 $518.04 $500
Deputy Mayor $400 $460.48 $450
Council member $350 $402.92 $400
Attached for additional reference is the 1998 Salary Data for cities and towns fi.om AWC. If council
were to adopt the attached ordinance, the increase would only be applied to those positions elected
to office after January 1, 2000.
Attached: 1998 Salary Data
Ordinance
Seattle CPI Data
G:'~2TYMGR\COUNC ILLMISC-.M..L~ ALORD99. W P D
9
ORDINANCE NO. ·
AN ORDINANCE of the City of Port Angeles, Washington, establishing
salaries for the elective officers of the City of Port Angeles and repealing
Ordinance No. 2761.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES HEREBY
DRDAIN as follows:
Section 1. The salary for any person elected to office within the City of Port Angeles,
:he term of which office begins on or subsequent to January 1, 2000 shall be as follows:
A. The Mayor shall receive $500.00 per month;
B. The Deputy Mayor shall receive $450.00 per month;
C. Each City Council person shall receive $400.00 per momh.
Section 2. The salary for any person elected to office in the City of Port Angeles, the
:erm of which office began prior to January 1, 2000 shall be as follows:
A. The Mayor shall receive $450.00 per month;
B. The Deputy Mayor shall receive $400.00 per momh;
C. Each City Council person shall receive $350.00 per month.
Section 3. Ordinance No. 2761 is hereby repealed.
Section 4 - Effective Date. This Ordinance shall take effect five days after the date of
mblication.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
2ouncil held on the ~ day of ,1999.
MAYOR
ATTEST:
Becky $. Upton, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
PUBLISHED:
By Summary
-1-
0
0
Urban Wage and Clerical Work,rs http://mtsc.org/fmaacc/cpsw.htm
Censume~ Price
Urban Wage and Clerical Workers
(cfi-w)
1982-84 = 100
Updated May 14, 1998
shown represent change in the CPI-W over the previous year.
Year U.S. Seattle Portland
1980 82.9 13.4% 84.0 16.0% 88.2 12.3%
1981 91.4 10.3% 93.1 10.8% 95.8 8.7%
1982 96.9 6.0% 99.1 6.4% 98.8 3.1%
1983 99.8 3.0% 98 9 -0.2% 99.2 0.4%
1984 103.3 3.5% 102 1 3.2% 102.1 2.9%
1985 106.9 3.5% 104 2 2.1% 105.1 3.0%
1986 108.6 1.6% 105 0 0.8% 106.0 0.9%
1987 112.5 3.6% 107 4 2.3% 108.5 2.4%
1988 117.0 4.0% 111 0 3.4% 112.0 3.2%
1989 122.6 4.8% 116.2 4.7% 117.6 5.0%
1990 129.0 5.2% 124.5 7.1% 124.2 5.6%
1991 134.3 4.1% 131.3 5.5% 130.9 5.4%
1992 138.2 2.9% 136.0 3.6% 136.6 4.4%
1993 142.1 2.8% 140.0-- 2.9% 141.4 3.5%7
1994 145.6 2.5% 145.1 3.6% 145.6 2.9%.l /~'~'~,~
1995 149.8 2.8% 149.4 2.9% 149.9 3.0%
1996 154.1 2.9% 154.3 3.3% 155.2 3.5%
shown for U.S, represent c~ange in g~] compared ~o the same
the previous year. For the Seattle and Portland areas, the
represent the changes in the CPI compared to the same six
period of the previous year.
Month U.S. Seattle Portland
1992 136.0 2.4%
1992 136.4 2.7%
1992 137.0 3.0%
1992 137.3 3.0%
1992 137.6 2.8%
1992 138.1 3.0% 1st Half 1992 134.8 3.5% 135.5 4.6%
1992 138.4 3.1%
1992 138.8 3.1%
1992 139.1 2.9%
1992 139.6 3.1%
1992 139.8 2.9%
1992 139.8 2.9% 2nd Half 1992 137.2 3.6% 137.7 4.2%
1993 140.3 3.2%
13
06/09/98 14:02:18
14
W A S H I N G T O N~ U. S. A.
CITY COUNCIL MEMO
DATE: August 3, 1999
To: MAYOR BRAUN AND CITY COUNCIL
FROM: Bob Coons, Human Resource Manager ~ ~r--
SUBJECT: IBEW Local #997 Labor Contract for 1999-2001
I.llR!l!a_l The and the International Brotherhood of Electrical Workers
City
(IBEW)
Local
#997
have reached agreement for a labor contract for the period of April 1, 1999 thru March 3 I, 2002. The
City Council needs to approve the attached labor contract and authorize the Mayor to sign the
agreement.
iRecommendation: It is recommended that the City Council the labor contract between
approve
the Cit3~ and the IBEW #997 covering the contract period of April 1, 1999 thru March 31, 2002 and
authorize the Mayor to si~n the a~l'eement and making the wa~e increase retroactive to April 1, 1999.
Background/Analysis: The City of Port Angeles and the International Brotherhood of
Electrical Workers, local # 997 (IBEW) have been in negotiations for a new labor contract. The
prior agreement expired March 31, 1999. The IBEW bargaining unit consists of the Light Operations
Division (13 employees), Conservation (2 employees), and Fleet Maintenance (3 employees).
The parties have reached agreement for a new three year labor contract for 1999-2002. The Union
has ratified the new contract and it is now presented to the City Council for your consideration. The
financial terms of the contract include a cost of living increase (cola) for 1999 equal to 2.43%. The
second and third year wage increases will be equal to 90% of the Seattle-Bremerton Consumer Price
Index (CPI). Additionally, the City and the Union agreed to a wage survey for the electrical
operations classes that resulted in an increase of 4.47%. This market adjustment will also be
effective April 1, 1999. The agreement includes maintenance of current health benefit levels paid
for by the City for the life of the contract.
The fiscal impact for the 1999 cost of living increase for the 18 employees of the bargaining unit is
$54,469. This includes the 2.43% cola, the market adjustment of 4.47%, and cost increases for
mandator3.~ benefits such as social security and retirement that are tied to wages. Please note that a
separate salary ordinance to enact the wage increase is not necessary as the salary schedule is part
of the attached labor contract.
Attachment: Labor Contract
cc: Terry Gossage, Shop Steward, IBEW #99
G:\EXCHANGE\CNCLPKT~COUNCIL. WPT 15
AGREEMENT BETWEEN
THE
CITY OF PORT ANGELES
AND
INTERNATIONAL BROTHERHOOD
OF .ELECTRICAL WORKERS
LOCAL #997, AFL-CIO
April 1, 1999 - March 31, 2002
IBEW LOCAL #997
COLLECTIVE BARGAINING AGREEMENT
TABLE OF CONTENTS
Page No.
ARTICLE I - GENERAL PROVISIONS
Section A - Purpose 1
Section B - Recognition . . 1
Section C - Savings Clause 2
Section D - Non-Discrimination 2
ARTICLE II - RIGHTS OF PARTIES
Section A - Management's Rights 3
Section B - Union Security 3
Section C - Seniority 4
Section D - Disdpline Procedure 5
Section E - Labor, Management Committee 6
Section F - Vacancies 6
Section G - Notice of Changes to Work Rules 6
Section H - Personnel Records 7
Section I - Performance Reviews 7
Section J - Apprenticeship Program 7
Section K - Overnight Lodging for Travel 7
ARTICLE III - WORKING CONDITIONS
Section A - Hours of Work 8
Section B - Safety 8
Section C - Response Time 9
Section D - Meal Breaks When on Overtime 9
Section E - Work Stoppages 9
ARTICLE IV - COMPENSATION
Section A - Wages 10
Section B - Overtime Pay 10
Section C - Compensatory Time 11
Section D - High Time Pay 11
17
ARTICLE IV (Conk) Page .
Section E - Shift Differential 11
Section F - Call Back 12
Section G- Higher Class Pay 12
Section H - Tuition Reimbursement 12
ARTICLE V - PAID LEAVE TIME
Section A - Vacation 13
Section B - Holidays 14
Section C - Sick Leave 14
Section D - Injury Subsidization 15
Section E - Industrial Injury 16
ARTICLE VI - HEALTH BENEFITS
Section A - Health Coverage 17
Section B - Life Insurance 17
Section C - Long Term Disability Coverage 17
ARTICLE VII - GRIEVANCE PROCEDURE 18
ARTICLE VIII - DURATION OF AGREEMENT 22
18
ARTICLE I - GENERAL PROVISIONS
Section A - Purpose
This Agreement, entered into by the City of Port Angeles, Washington, hereinafter
referred to as the City, and the International Brotherhood of Electrical Workers, AFL-
CIO, Local #997, hereinafter referred to as the Union, has as its purpose the setting
forth of the full and entire understanding of the parties regarding the matters set forth
herein, reached as the result of negotiations regarding wages, _hours, and other terms and
conditions of employment of employees covered by this Agreement.
Section B - Recognition
The City recognizes the Union as the bargaining representative for purposes of
establishing wages, hours, and conditions of employment. The terms and conditions set
forth shall apply to regular full-time and regular part-time employees and approved
apprenticeship programs in the following classifications:
Lineman Line Foreman
Meterman Senior Meterman/Joumeyman
Equipment Operator Head Groundman
Groundman Senior Electrical Inspector
Electrical Inspector Fleet Maintenance Mechanic
Warehouseman Senior Fleet Maintenance Mechanic
Maintenance Technician Commercial and Institutional Energy Analyst
Serviceman Energy Analyst/Inspector
Regular full-time employees are defined as an employee in a represented classification
who is budgeted to work full time (2,080 hours per year). Regular part-time employees
are defined as an employee in a represented classification who is regularly budgeted as
working half time or greater (1,040 hours per year).
The City may employ temporary help in the represented classifications who may work
up to ninety (90) consecutive days. Such employment beyond this period shall result
in the temporary employee being eligible for Union membership and the payment of
appropriate dues, assessments, and initiation fees, subject to the Union security
provisions of this Agreement.
This provision does not apply to work the City elects to subcontract.
Article I - General Provisions (Con't)
In the event the City establishes a new classification assigned to perform operational,
technical, or maintenance work in the Electrical Utility, the City shall notify the Union
of the new class and negotiate to establish wages for the classification.
Section C - Savings Clause
It is the intention of the parties to comply with all applicable laws and believe that all
portions of this Agreement are lawful. All of this Agreement shall be complied with
unless provisions are declared invalid or inoperative by a court of final jurisdiction. In
such event, either party may request re-negotiation of the provision(s) declared invalid.
However, any new provisions shall have no effect on the remaining provisions of this
Agreement.
Section D - Non-Discrimination
The City and the Union agree that they will not discriminate against any employee by
reason of race, creed, age, color, sex, national origin, religion, handicapped status, or
marital status.
The City and the Union agree that if discrimination should happen inadvertently that
either party will actively cooperate with the other party to resolve the situation.
Wherever notations are used in the masculine gender, they are intended to apply equally
to either gender.
-2-
ARTICLE II - RIGHTS OF PARTIES
Section A- Management's Rights
The City and its management representatives shall retain all customary rights, powers,
functions, and authority normally reserved by management consistent with State law,
local ordinances, and Department rules and regulations. It is understood that the City
retains its right to manage and operate the Department except as may be limited by an
express provision of this Agreement. Management's Rights shall include but not be
limited to the following:
1. Determine the mission of the City and respective Departments, Commissions,
and Boards.
2. Set standards of service and performance standards, establish Department policy/
procedures, work rules/regulations, safety procedures, and personnel policies and
procedures.
3. Select, increase, diminish or change equipment, vehicles, machinery, etc.,
including the introduction of any and all new, improved or automated methods
or equipment.
4. The exclusive right to assign work and establish work schedules.
5. Engage in all types of personnel transactions and disciplinary proceedings in
accordance with established ordinances, resolutions, and rules, and Department
Policies and Procedures.
6. Effect a reduction in authorized positions because of a lack of work, fiscal
limitations, organizational changes, or other legitimate reason.
7. Determine the number and classification of personnel.
Contract out any work as determined by the City.
9. Take any action necessary to carry out its mission in an emergency.
Section B - Union Security
Employees of the Port Angeles City Light and the Equipment Services Division covered
by this Agreement who are currently members of the Union shall, as a condition of
employment, continue as members in good standing during the term of this Agreement.
-3-
Article II - Rights of Parties (Con't) .
New employees hired after the effective date of this Agreement shall, as a condition of
employment, become and remain members in good standing on the thirty-first (31 st)
day of employment and continuing through the term of this Agreement.
Exception: A waiver of this membership requirement will be granted to an employee,
providing the employee presents satisfactory proof to the City and the Union that the
obligation of Union membership is in conflict with the tenets 'of the employee's religion
and that the employee remits an amount equal to the regular initiation fee and monthly
dues to a non-religious charitable organization mutually agreed between the Union and
the employee. Failure of the parties to agree, PERC shall make the selection.
It is further understood that a probationary or temporary employee may be granted an
extension of time from the normal thirty-one (B 1 ) days to a maximum of one hundred
eighty (180) days by mutu~! consideration of the parties to this Agreement if such action
would be in the best interests of the employee, as determined by the Department
Director.
Section C - Seniority
The following seniority rules shall apply separately to each classification. When it is
found necessary to add new classifications to this Agreement, the City and the Union
shall meet to negotiate wages and conditions for said new classification.
Seniority in each classification shall be determined by continuous service in the
classification.
Seniority with the City shall be determined by length of continuous service with the
City.
It is understood and agreed that in all cases of promotion, the following factors shall be
considered. When and where factor (1) is relatively equal, factor (2) shall govern; and
where factors (1) and (2) are equal, factor (3) shall be used:
1. Knowledge, training, ability, physical fitness.
2. Length of employee service in classification.
'3. Length of continuous service with the City.
-4-
Section II - Rights of Parties (Con't)
In cases where two (2) or more employees start to work on the same day, the date of
application for employment shall establish priority of position on the seniority list.
A seniority list shall be made and posted annually, beginning with the first day of this
Agreement. The list shall show length of service:
1. Service in present classification.
2. Continuous service with the City.
Seniority status shall terminate upon the following: Discharge, resignation, retirement,
failure to return from an approved leave of absence, layoff of more than eighteen (18)
consecutive months, or, if reeMled from layoff, within fourteen (14) days from notice of
recall from layoff should the employee not return to work Approved leaves of absence
and layoff beyond thirty (B0) calendar days will not count toward the computation of
seniority.
Section D - Disciplinary_ Procedures
All discipline for employees covered under this Agreement shall be for just cause.
In the event of discipline (excluding verbal and written reprimand), the employee's
supervisor will provide the employee with written notice of such discipline, including
specific violations, prior to the imposition of disdplinary action, unless immediate action
is warranted.
An employee disciplined, other than verbal, has the right to have a meeting with his
Department Head to address the facts of the incident. Such a meeting must be
requested by the employee within five (5) working days of the discipline imposed by the
employee's supmMsor. The meeting is to provide the employee with the opportunity to
present his side of the matter. The Department Head, after the meeting, shall either
affirm, modify, or cancel the disciplinary action.
The employee is entitled to representation at all stages of the disciplinary process.
Verbal or written reprimands are not appealable through the grievance procedure.
However, if a written reprimand is placed in the employee's personnel file, the employee
may submit a written reply for placement in the personnel file.
-5-
Section E - Labor/Management Committee
In the interest of developing mutual trust and open communications between the parties
and improve employee/employer relations, the parties agree to establish a Labor/
Management Committee to meet at times as mutually agreed upon.
The members of this Committee for the City shall be the City Manager, the Human
Resources Manager, the Director of City Light, and others as designated by the City
Manager. -:
The members of this Committee for the Union shall be the shop stewards and selected
Union representatives. Attendance by any employee is permitted, as long as staffing
needs are adequately met and with advanced approval of the Department Head.
Issues which are resolved through the labor/management process, and which affect the
application or interpretation of this Agreement, shall, by mutual agreement of the
parties, be put in writing in a letter of understanding as an addendum to this Agreement.
Section F - Vacancies
When a vacancy occurs in an IBEW position, the vacancy shall be posted on bulletin
boards within the Department for a period of five (5) working days. Any eligible
· applicant absent during the posting because of vacation, sick leave, or industrial injury,
or who meets the qualifications for the position, shall be given the opportunity to apply
before permanent award is made.
Applications must be made before the dose of the work day on the date specified in the
posting notice. Temporary assignment to the vacant position may be made during the
application period.
Employees promoted to a new classification shall be required to serve a six-month
probationary period during which he/she is required to demonstrate his/her ability to
perform the duties of the position to which he/she is appointed. Should the person fail
to satisfactorily perform in the new position, he/she will revert to the position held prior
to the promotion or reclassification.
Section G- Notice of Changes to Work Rules
The City agrees to notify the Union in writing of any changes to work rules/regulations
at least fourteen (I 4) calendar days prior to implementation. At the request of the
Union during this time period, the City agrees to discuss the proposed changes to such
work rules/regulations.
-6-
Section H - Personnel Records
The City and the Union recognize that the employee's offidal personnel file relative to
any personnel actions (i.e., promotion, disdplinary actions, performance evaluations, pay
status, etc.) shall be kept and maintained in the Human Resources Office.
Any employee may review his personnel file in the Human Resources Office or within
the Department upon request, with reasonable notice, and may have a copy of any
information contained in the file(s).
Whenever a Department Head places information concerning the employee in the
official personnel file, a copy will be provided to the employee. If such information is
the result of disciplinary action or an unsatisfactory performance evaluation, the
employee may submit a rebuttal, which shall be made part of the employee's personnel
file. Such a response by the employee, however, shall be within thirty (30) days of
receipt of the disciplinary action or performance evaluation.
Section I - Performance Reviews
The City agrees to provide annual performance evaluations on or about the employee's
anniversary date, on the appropriate evaluation form.
Section ] - Apprenticeship Program
The City conditionally agrees to the establishment of an apprenticeship on-the-job
training program as provided within the Washington State statutes, Chapter 49.04
RCW and Chapter 296-04 WAC. The City reserves the right to review and approve the
Washington State Apprenticeship Council guidelines prior to implementation of the
program.
Section K - Overnight Lod~ng for Travel
If an employee is required to travel outside the Puget Sound/Seattle area in excess of two
hours travel time to attend job-related training, the Department Head will consider the
need for overnight lodging. The intent of this procedure is to provide a safe work
environment for employees traveling over long distances, when it may be advantageous
to provide lodging rather than have the employee attend a training workshop and travel
additional hours.
-7-
ARTICLE III - WORKING CONDITIONS
Section A - Hours of Work
The work schedule and hours of work shall be established by the City and shall consist
of five (5) consecutive 8-hour days on duty with two (2) consecutive days off duty.
The Union and the City agree that a 4-10 work schedule is an option for consideration,
subject to mutual agreement between the City and the Union. If such a work schedule
is agreed upon, a written Memorandum of Understanding will be attached to the
Agreement covering any conditions.
The normal work week is Monday through Friday, with Saturday, Sunday and holidays
as scheduled days off duty.
The normal work day will nm from 7 AM to 3:30 PM or 8 AM to 4:30 PM, with a 30-
minute lunch period, or 8 AM to 5 PM with a 60-minute lunch period, scheduled by the
supervisor at approximately mid-point in the work day.
When, in a non-emergency situation, it becomes necessary to schedule work shifts with
work hours other than the normal working day, the City shall notify affected employees
of such a work shift at least seven (7) days in advance of the scheduled shift change.
When a shift change as noted above is necessary, the City may establish special 8-hour
shifts on a straight time basis and pay shift differential per the applicable provision of
this Agreement. Such shifts shall be set for a minimum of five (5) days' duration.
An employee shall not work for more than twelve (12) consecutive hours (including meal
breaks) without a rest period of no less than eight (8) consecutive hours before returning
to duty, without the express authorization of the supervisor.
Section B - Safety
The electrical safety rules of the Department of Labor and Industries of the State of
Washington, or any amendments thereto, is hereby adopted and incorporated as a part
of this Agreement, as if fully set forth herein. If the Washington State Safety Code does
not cover a situation, the national Safety Code will be used. The Line Foreman will be
responsible for the safety of his crews.
26
Section C - Response Time
Employees hired after April 1, 1985, performing field operations in City Light, and
Service Garage mechanics shall reside within thirty (S0) minutes response time from the
shop. Travel time is determined using normal driving conditions.
Section D - Meal Breaks When on Overtime Assienment
An employee will not be required to work more than six (6)-consecutive hours without
a meal break. The supervisor shall determine the time for such a meal period, which
shall be non-paid time and shall be for BO minutes in length. During an overtime
assignment in which the employee is entitled to a meal period as defined above, the City
will pay the cost of the meals based on City policy (IRS rate). Meal time shall be as
follows: Breakfast, :B AM to 9 AM; Lunch, 9 AM to B PM; Dinner, B PM to B AM.
An employee is responsible for Ns/her own meal if overtime is scheduled in advance.
In the event an employee working overtime will complete the work within a reasonable
period of time after the six (6) hours qualifying for a meal period, in the judgment of the
supervisor, the pro}em may be completed without the meal break and the employee will
be entitled to the cash payment for the meal, based upon the above meal rates.
Section E - Work Stoppages
During the term of this Agreement, employees shall not engage in any work actions,
including a strike, work slow down, sick-out, or any interference with the efficient
operation of the Light Department or Service Garage.
It is further understood that employees who engage in any such actions as noted above
shall be sub}em to disciplinary action as may be determined by the City.
Employees who refuse to cross legal picket lines, except where the public safety and
welfare are in jeopardy, will not be in violation of this Section.
The City will not engage in a lock-out of employees during the term of this Agreement.
-9-
ARTICLE IV - COMPENSATION
Section A - Wages
Effective April 1, 1999, the City will provide a cost-of-living increase equal to 2.43% to
all classifications in the bargaining unit. In addition, a market increase of 4.47% (6.9%
total) will be applied to the Light Operations classifications, per the salary schedule
attached for 1999.
The COLA for April 1, 2000 and April 1, 2001 will be equal to 90% of the Seattle-
Bremerton Consumer Price "W' Index, published in February each year.
The parties further agree to establish a list of comparable cities to use for wage survey
purposes for the classifications of Fleet Mechanic and Senior Fleet Mechanic. These
cities are Aberdeen, Lacey, Oak Harbor, Wenatchee, Mt. Vernon, Pasco, and Marysville.
Section B - Overtime Pay
1. Overtime hours are those hours which the employee is assigned to work in excess
of forty (40) compensable hours in the work week or eight (8) or ten (10) hours
in the work day, depending on the work schedule.
2. Overtime hours worked shall be paid at the rate of double the employee's current
rate of pay.
3. If an employee is called back to work in an overtime situation 4 hours or more
before their shift, and the work extends into the regular shift, the employee
remains on overtime while they are working, until an 8-hour rest period is
provided.
4. If an employee works on a holiday, the employee shall receive pay at the overtime
rate for those hours worked on the holiday.
5. Overtime pay shall not be compounded with any other forms of compensation
paid to the employee.
6. Overtime work is a condition of employment, when called upon to meet the
operational needs of the Department. However, the Department shall attempt
to assign overtime in a fair and equitable manner whenever possible.
28
Article IV - Compensation (Con't)
Section C - Compensatory Time Off
An employee assigned to work overtime may, at the option of the employee, receive cash
or compensatory time off for such overtime hours worked. Compensatory time shall be
earned at the rate of double time for each hour worked, calculated to the nearest 30
minutes. The maximum compensatory time accrual is eighty (80) hours.
Compensatory time taken off shall be scheduled by advanced supervisory approval and
such time off will not be permitted if it results in an overtime situation or affects the
operations of a crew because of manpower shortage.
All overtime worked in excess of the eighty (80) compensatory hours shall be paid in
cash at the overtime rate of pay.
Compensato _ry Time for Travel
If an employee is required to attend mandatory training and driving time extends beyond
the normal work day, such time shall be paid in the form of compensatory time at the
rate of straight time and credited to the employee's compensatory time bank accrual, per
procedure noted above.
Travel time for non-mandatory training shall not be compensable.
Section D - High Time Pay
All employees who work eighty (80) feet above ground, or higher, shall be paid at the
rate of double time while working at such height. This rule does not apply when
employees are working on the roofs of buildings where no exceptional hazards exist.
Section E - Shift Differential
The City agrees to pay shift differential of $0.40 per hour, for employees covered by this
Agreement if the work shift assigned is other than the normal work shift defined under
Hours of Work, Article III, Section A.
29
Article IV - Compensation (Con't)
Section F - Call Back
An employee called back to work, on other than his normal work schedule, shall be
compensated a minimum of two (2) hours at the overtime rate of pay (i.e., double time).
Hours worked beyond the two-hour minimum shall continue to be paid at the overtime
rate until relieved of duty or the employee's regular shift begins.
Section G - Higher Class Pay
When an employee is temporarily assigned to work in a higher classification, the
employee shall receive the current rate of pay of the first step of the higher classification
for the duration of the assignment. If the first step of the higher rate of pay is the same
as or lower than the employee's current rate of pay, then he will receive the next higher
pay step of the temporarily assigned position.
Section H - Tuition Reimbursement
Any member covered by this Agreement is entitled to 80% reimbursement for tuition
and books costs for any course directly related to his job, provided the member has
gained the approval of the Light Director prior to registration for the class of instruction.
All members requesting reimbursement for tuition and books will be expected to meet
the minimum standards for taking the course and must complete the course with a
passing grade or notification of course completion.
a0
....... Tll'
ARTICLE V - PAID LEAVE TIME
Section A - Vacation
Vacation leave shall accrue to each employee covered by this Agreement as follows:
Annual Hrs. Days per Maximum
Accrual Year Accrual Hours
1 - 5 continuous years
of City service 88 11 176
6 - 10 continuous years
of City service 128 16 9_56
11 - 15 continuous years
of City service 168 21 336
16 - 20 continuous years
of City service 208 26 416
21 and over continuous years
of City service 248 31 496
Vacation may be taken only after completion of the 6-month probationary period.
Thereafter, vacation credit earned may be taken upon proper authorization, per
Department procedures. A request for such leave shall be made in advance and is subject
to approval of the Department Head. The maximum accrual of vacation leave is twice
the employee's annual accrual rate (refer to preceding chart). Employees shall be paid
for unused vacation leave at their base hourly rate (i.e., straight time) upon leaving City
service, except for terminations during the employee's initial probationary period.
An employee may request an extension of the vacation accrual maximum by submitting
a written request to the Department Head. The request shall provide iustification for
the request and a reasonable time in which the accrual will be brought down below the
maximum limit. It is understood that an extension will not be authorized to increase
vacation payoff, if leaving the City.
Section B- Holidays
The following holidays will be observed during the term of this Agreement:
New Year's Day Independence Day
Washington's Birthday Labor Day
Memorial Day Veteran's Day
Christmas Day Thanksgiving Day
Two Floating Holidays Day after Thanksgiving Day
The two floating holidays may be taken in 8-hour increments, subiect to Supervisor
approval.
Whenever the above-named holidays (excluding floating holidays) fall on a Sunday, the
following Monday shall be observed as the holiday; when the holiday falls on a Saturday,
the preceding Friday shall be observed as the holiday.
Section C - Sick Leave
Purpose
The use of sick leave benefits is considered a privilege and not a right, and may only be
used in the event of actual illness or disability to the employee or family members as
provided for in this Agreement.
Sick Leave Accrual
Sick leave shall accrue at the rate of 8 hours per month for all regular Mil-time employees
covered by this Agreement. The accrual of sick leave shall be unlimited, however, payoff
shall be limited to 120 days (960 hours).
Notification Requirements
An employee requesting sick leave usage must provide the proper notice as established
by the Department Head. When the Department Head has reasonable cause to believe
an employee has misused his/her sick leave benefits, the employee may be required to
provide proof of illness from a medical doctor. Any misuse of sick leave shall be
considered cause for disciplinary action.
32
Article V - Paid Leave Time (Con't)
Use of Sick Leave
Sick leave may be used for the following:
1. Illness or injury to the employee, on or off the job, resulting in an inability of the
employee to perform his/her work
2. Sick leave may be used, with advance approval of the supervisor or Department
Head, to care for members of Ns/her immediate family, or for funeral leave. Use
of sick leave for funeral leave or family care is limited to three (:3) days per
incident unless additional time is approved by the Department Head.
For purposes of sick leave usage, immediate family member includes spouse,
children, parents, grandparents, step-children, brothers, sisters, and other
dependent relatives or legally adopted children.
Side leave for family members is limited to care which is medically necessary, with
verification required from the attending physician, if requested by the supervisor,
to verify proper sick leave usage.
3. Maternity Leave and Family Leave shall be pursuant to City Policy Section 7.05
and 7.06.
4. Sick Leave Benefit
If the employee has ten (10) or more years of service with the City, twenty-five
(25) percent of the value of the employee's accumulated sick leave will be paid
upon regular retirement or death.
Section D - In}ury Subsidization - Applies only to Light Operations and Mechanic
classifications
Any regular employee having six (6) months continuous service with the City who is
injured on the job and is unable to return to work, shall be compensated by the City an
amount equal to the difference between the employee's regular salary and those moneys
paid through the City's Workers Compensation Plan. However, the combination of the
two shall not exceed the employee's regular salary. The first three days of time loss shall
-15-
33
Article V - Paid Leave Time (Con't)
be charged to sick leave. Time loss thereafter, up to ninety (90) days, shall be paid by
the City at the employee's regular salary. This section shall apply only to full 8-hour
days or longer periods of time lost. It shall not apply to sporadic periods of disability or
medical appointments of less than a full day.
Section E - Industrial Injury_
When an employee is injured on the job and there is time loss, the employee shall go on
the City's Industrial Insurance program and draw Workees Compensation time loss
benefits, which is equal to the State of Washington's Worker's Compensation Plan. For
employees with less than six (6) months City service who qualify, that portion of sick
leave paid shall be deducted from accumulated sick leave.
-16-
ARTICLE VI - HEALTH BENEFITS
Section A - Health Coverage
During the term of this Agreement, the City agrees to provide family medical coverage
under the AWC Plan "B~. Specific areas identified below will be made equal to Plan ~A'
through reimbursement of co-payments (see attachment B for Plan A and Plan B
comparison). These areas include:
· Hospital in-patient and out-patient
· Newbom care
· In-patient rehabilitation services
· In-patient mental health
· Ambulance charges
· Chiropractic services - reimbursed once per year
· Organ transplants
The City agrees to provide family dental and vision coverage for the term of this
Agreement. The dental coverage is through the self-insured plan of the City, and the
vision benefits is the $25 deductible plan offered through AWC.
The City reserves the right to select carriers for health benefits as long as the benefits are
not reduced.
The terms and conditions of such health benefits, eligibility requirements, plan benefits
and limitations are provided in the Plan summary, provided to each employee.
Section B - Term Life Insurance:
The City agrees to provide term life insurance for regular full-time employees, equal to
one times annual salary with a maximum of $50,000, rounded to the nearest thousand.
Additional optional life insurance is available, paid for by the employee through payroll
deduction.
Section C - Long-Term Disability Coverage:
The City agrees to provide long-term disability coverage for regular full-time employees.
-17-
ARTICLE VII - GRIEVANCE PROCEDURE
Section A - Obiectives
To informally settle disagreements at the employee-supervisor level; to provide an orderly
procedure to handle the grievance through each level of supervision; to correct, if
possible, the cause of the grievance to prevent future complaints; to promote harmonious
relations among employees, their supervisors, and departmental administrators; to assure
fair and equitable treatment of employees; and to resolve grievances at the departmental
level before appeal to higher levels.
Section B - Definitions
The following terms, as used in this Article, shall have the following meanings:
Grievance: A complaint by an employee concerning the interpretation or application of
this Agreement. A grievance may be filed when the employee believes an injustice has
been done because of unfair application of a City policy or an alleged violation of any
term or condition of this Agreement.
Day: Calendar day, exdusive of Saturday, Sunday, and legal holidays.
ErapIqyee: A regular full-time or regular part-time employee covered by this Agreement.
Immediate Supervisor: The Division Manager who assigns, reviews, or directs the work of
an employee.
Representative: A person who appears on behalf of the employee.
Department Head: The employee reporting to the City Manager, having direct
responsibility over a City Department.
Section C - Exclusions
1. Work assignments, unless the complaint arises out of an allegation that the
employee was required to work in violation of applicable sections of this
Agreement or State and/or Federal Safety Regulations.
2. Work performance evaluations, except where disciplinary actions occur.
-18-
36
......... r ............... g~
Article VII - Grievance Procedure (Con't)
3. Grievances filed after twenty (20) days from the conclusion of the Labor/
Management Committee discussion of the issue.
Section D - Time Limits
Time limits are established to settle grievances quickly. Time limits may be extended by
agreement of the parties. If the grievant is not satisfied with the decision rendered, it
shall be the grievant's responsibility to initiate the action which submits the grievance
to the next level of review within the time limits specified. Failure of the employee to
submit the grievance within the time limits imposed shall terminate the grievance
process, and the matter shall be considered resolved. Failure of the City to respond
within the time limits specified will allow the grievant to submit the grievance to the
next higher step of the grievance procedure.
Section E - The Parties' Rights and Restrictions
1. A party to the grievance shall have the fight to record a formal grievance meeting
at the expense of the requesting party.
2. An employee may have representatives present at all steps of the grievance
procedure.
3. Reasonable time in processing a grievance will be allowed during regular working
hours for the shop steward, with advanced supervisory approval.
4. Only a person(s) selected by the employee and made known to management prior
to a scheduled grievance meeting shall have the right to represent or advocate as
an employee's representative.
5. Nothing within this grievance procedure shall be construed as limiting the right
of management to manage the affairs of the City.
6. Grievances of an identical nature, involving an alleged violation of the same
Article, Section, etc., concerning the same subject matter, may be consolidated.
S7
Article VII - Grievance Procedure (Con't)
7. The Union, as an organization, may file a grievance alleging that the City has
violated specific rights afforded the organization in the Agreement. Such
grievance shall be filed directly at the Department Head level.
Section F - Labor Management Committee
If an employee or the Union has a dispute which has not been resolved through
discussion within the Department, the matter shall be brought before the next Labor/
Management Committee following the occurrence or knowledge of the occurrence for
discussion in an effort to resolve the issue. Such discussion shall precede the affected
employee or the Union utilizing the formal grievance procedures. If the issue(s) in
dispute is not resolved through this informal process and the matter is a valid grievance,
the formal grievance procedures may be used.
Section G - Formal Grievance Procedure
Step 1 - Department Head
The grievance procedure shall be initiated by the employee, stating the nature of the
grievance, the alleged violation by section or number, and the desired solution, in writing
on the City grievance form or similar form from the Union, together with any supporting
documents.
The grievance form and supporting documents shall be delivered to the Department
Head within the time frames specified in the grievance procedure.
The Department Head shall hold a meeting with the employee and his/her
representative, if requested, within ten (10) days from the date the grievance is received
and attempt to settle the grievance.
A decision shall be made, in writing, on the original grievance form, to the employee by
the Department Head within ten (10) days from the close of the meeting.
Step 2 - City Manager
If the employee is not satisfied with the decision of the Department Head, he/she may
appeal the decision to the City Manager within ten (10) days from receipt of the
Department Head's decision.
38
Artide VII - Grievance Procedure (Con't)
The City Manager or his designee will hold a meeting with the concerned parties within
ten (1 O) days of receipt of the grievance or a mutually agreeable time, with all supporting
documents, the Department Head's response, and the remedy requested, and issue a
written decision within ten (10) work days after the dose of the meeting.
Step 3 - Binding Arbitration
If the employee is not satisfied with the derision of the City'Manager or designee, the
employee may submit the grievance to binding arbitration, by written request to the City
Manager within ten (10) days of receipt of the City Managefs derision.
If the grievance is submitted to binding arbitration, the grievant, or his/her
representative, and the Cites representative shall, within ten (10) days of receipt of the
grievant's request, set a date for a meeting to:
1. Agree to any stipulations.
2. Attempt to agree upon an issue statement.
3. Jointly request from the American Arbitration Association, Federal Mediation and
Conciliation Service, or other mutually agreed upon source, a list of five (5)
arbitrators, and upon receipt of this list, the parties will toss a coin to see who
strikes the first name, and then each shall alternately strike a name, to arrive at
an arbitrator who will hear the grievance. The parties may, however, mutually
agree to an arbitrator without using the above arbitration selection process, or
may request another list of arbitrators if both parties are not satisfied with the
initial list of arbitrators.
The parties agree that the grievance shall be heard before the arbitrator selected at the
earliest possible date. The decision of the arbitrator shall be final and binding upon the
parties. The arbitrator shall not have the ability to alter, amend, or modify any portion
of the Labor Agreement, City policies, or regulations.
The cost of the arbitration process shall be shared equally between the parties. Any cost
or fees related to the presentation of the case for each respective party shall be the
responsibility of that party and shall not be shared as part of the arbitrator's expenses.
39
ARTICLE VIII - DURATION OF AGREEMENT
This Agreement shall be effective April 1, 1999, and shall continue in full force and
effect to and including March 31, 2002. Should either party desire to modify or
terminate this Agreement, it shall serve written notice upon the other party at least sixty
(60) days prior to the expiration of this Agreement.
IN WITNESS WHEREOF, we attach our signatures this day of August,
1999.
CITY OF PORT ANGEl.ES IBEW, LOCAL #997
Gary Braun, Mayor /~.~T-e~- ,~~ ~'~
(J~ N~Stiaflng Te~ Member
~ke Q~nn, City M~ager ~orge ~e ~ ~
City M~ager Negotiating Te~ Member
Robe~ Coons Dmffis McBride
Hum~ Reso~ces Manager Negotiating Tern Member
Dave O'Donnell
Negotiation Team Member
-22-
4O
pORTAN'GELES
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: August 3, 1999
To: MAYOR BRALrN AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities
Stm,mCT: Water and Wastewater (Sewer) Rate Study
Summary_: Water and Wastewater (Sewer) rates should be reviewed on a periodic basis to ensure revenues
are sufficient to cover operation and maintenance costs, capital improvements and that reserve and debt
service are sufficient to cover obligations. The last time rates for Water and Wastewater were studied was
about 1994.
Recommendation: Authorize Mayor Braun to sign a contract with Economic and Engineering
Services, Inc. in the amount of not to exceed $24,200 to perform a comprehensive water and
wastewater rate study.
Background / Analysis: It is proposed to enter into a contract with Economic and Engineering Services,
Inc. (EES) to conduct a comprehensive rate study for City's water and wastewater services. City staff will
work closely with EES but does not have adequate time to conduct a comprehensive rate study. The
comprehensive rate study will review the adequacy of the existing rates for each utility along with the equity
or "fairness" of the rates to the City's customers. The study is composed of three separate analyses. These
are: 1) revenue requirement analysis (reviews the various revenues and expenses of each utili _ty to del~rmine
~h¢ overall level of rate adjustment needed); 2) cost of service analysis (takes the revenue requirements and
"fairly" allocates them to the various customer classes of service); and 3) rate design analysis (takes the
targeted level of revenue to collect from each class of service and develops a rate to collect the fixed and
variable charges in an equitable manner, while considering any other policy i$~oes presented by the Ci _ty).
The rate study for, each utility will be analyzed on a "stand alone" basis but will be conducted
simultaneously. Proposed services to be provided by EES will be:
Task 1 - Initial Project Meeting
Task 2 - Data Collection
Task 3 - Review of Finam;ial Policies
Task 4 - Determine Revenue Reo_uirements
Task 5 - Cost of Service.
Task 6 - Rate Design Analysis
Task 7 - Work P~lpers and Report Documentation
Task 8 - Public Presentations
Task 9 - Computer Models
It is planned to complete the study by late September 1999.
G :\CNCLPKTuOUB'~KS~ES. WPD
pORTANGELES
WASHINGTON, U.S.A.
C:ITY C:;OUN¢IL MEMO
DATE: July 29, 999
TO: MAYOR BRAUN AND CITY COUNCIL
From: Timothy J. Smith, Economic Development Direct
SUBJECT: Consultant selection recommendation from Pon Angeles Works! regarding Port Angeles
Marketing Plan.
wath the Port Angeles Works! Work Plan and Budget for 1999, and the City
In
accordance
contract with the Clallam County Economic Development Council (EDC) for this year, the City and EDC have
cooperated toward the development of a Port Angeles specific marketing program. This marketing effort has
been envisioned to serve as a purposefully designed program for recruiting, retaining and expanding businesses
in Port Angeles. A major task element of the program is the goal to complete a strategic, multi-year Marketing
Plan and Implementation Strategy for potential implementation beginning in the year 2000. The development
of the plan has been included as a task element of the EDC under 1999 City/EDC contract.
Recommendation: Approve the committee recommendation, (to be reported following the August 2nd,
1999 Port Angeles Works! Advisory Committee meeting), regarding the Clailam County EDC
recommendation for contracting consultant services to assist with the development of a Port Angeles
Marketing Plan and Implementation Strategy.
Background / Analysis:
To-date this year, the EDC has worked closely with the City Economic Development Director and City
Manager Office toward the development of various components of the intended marketing program. These
include the development and maintenance of an Available Industrial Properties Listing, an Industrial Property
and Infrastructure Inventory, as well as an update of the Port Angeles Community Profile. These products,
all of which are now complete or scheduled for completion by early August, will be incorporated as basic
elements of the "marketing program tool kit".
The next step is to develop the Marketing Plan and Strategy. To do this the EDC, in cooperation with Port
Angeles Works!, released an RFP to solicit the assistance of professional services in the areas of strategic
communications, public relations, marketing and advertisement. Consultant services were specifically sought
to assist the EDC and City in the analysis and identification of target markets, and the development of a
recruitment and communications plan.
We~ received four proposals, three of which responded to the entire scope of work. Two firms were
interviewed: APCO of Seattle Washington, and Walker and Associates of Port Angeles, Washington. After
review of the responses to the RFP, and interviews, the EDC has recommended the firm of APCO be engaged
as lead consultant, together with a modest element of additional assistance from Walker and Associates.
The consultant recommendation has been selected for the following reasons:
· The scope of work and entire engagement is customer driven. It focuses on the development of a
43
comprehensive strategic communications plan. While APCO will consider traditional business and
industrial recruitment techniques, the program will be developed on the foundation of product
development, positioning and strategic communications. It uses consumer product marketing
techniques and applies them to positioning Port Angeles as a business location and subsequently
marketing the City toward selected markets.
The planning process has extensive business and private sector involvement that will not only draw on
local expertise but also help communicate the overall plan to local stakeholders. APCO will not be
expending extensive resources on secondary research for the development of target markets. Instead,
it would use local and external focus groups to confirm existing markets and/or to develop new
markets.
· APCO will include testing of the strategy as a portion of the planning process. This would allow us
to not only develop the long-term plan but start a modest level Of recruitment in late 1999.
,, Finally, APCO has ties to the local area. CEO Scott Jackson, a Sequim native with family ties to the
area, is very familiar with Port Angeles industries, our local economic climate and the challenges ahead.
,, Walker and Associates, which includes members fi.om the local Science Technology and Manufacturing
Association, would be engaged to assist identification and capacity building of exisiting Port Angeles
area businesses which may be capable of participating with the City and EDC toward implementation
of the completed plan.
Attached is a scope of work which has been negotiated with APCO. The proposed engagement, which will
be reviewed Monday, August 2, 1999 for approval and final recommendation to City Council by the Port
Angeles Works Advisory Committee, would be for a not-to-exceed sum of $45,000 for time, materials and
expenses.
The Clallam County EDC Director and City Economic Development Director, together with members of the
Port Angeles Works! Advisory Committee will be available to report on the Committee's final
recommendation following their August 2nd meeting and to answer any questions.
C :\DATA\WI~WP60~PAWORKS~MARKPLAN.03
44
Business Recruitment, Marketing and Communications Plan
,Proposed Work Plan
Aug. 2 - Develop qualitative surv~ for meetings with City of port An~les industries S J, L J,
Aug. 6 · Make ~hang~ / additions as needed by EDC SC
· Survey to bc dcv¢lopr, d with EDC din:ct assistance
· Hard Deliverable: Survey document due by Aug. 6
Aus. 9 - Conduct survey, of City of Port Angeles industries SJ, KW
Aug. 20 · With EDC support identify kc), industries
· Develop a database of industries
· Schedule and conduct on¢-on-onv meetings
· With EDC assistance arrange City of Port.Angeles businesa roundtabl¢
Conduct surveys of Seattle area corporations, organizations and associations S J, KW
· Develop a database of industries
· Schcdulc and conduct onc-on-onc meetings
· Hard Deliverable: Completed information database due by Aug.
Aug. 20 - Analysis and Identification of Target Markets S J, LJ,
Sept. 10 · Research development oppommitics and optiom for l~ading industries SO, RF
· Research national trends for industries within Port Angeles
· Identify Gownv. ment funding opportunities for businesses in distress or
weakened duc to trade r~latcd losses
· Develop recommendations on present and ~uturc targctcd industry leaders
· Dcvclo9 briefing paper
· Hard Deliverable: Compleled briefing paper due by Sept. 10
Business Roundtable meeting S J, L J,
· Secure appropriate local venue SC, BP
· Catering- apgropriatc food/beverage determined (as needed)
· Audio/Visual equipment and set-up arranged
- - · Establish communication with potential attendees in local government,
busin¢~ cc~m~nuaity, cts.
· Develop list of confirmed attcndvcs
· Forum agenda established with EDC support
· Evaluate briefing paper based on Business Roundtabl¢ results - changes as
needed
Sept. 13 - Development of a Recruitment and. Communication Plan sC, s$, L J,
Oct. 15 · Develop a business and communications plan based on the briefing paper RF, SO
conclusions
· Develop strategies for the positioning and marketing tl~.community within
the targeted industry sectors _-
· Arrange a slrategy meeting with EDC
· Develop an agl0~saive, three-year plan
· Hard deliverable: Completed Recruitment and Communication three-
year plan due by Oct. lS
Corranunication Strateg? SC, SI,
· Develop mattnials that create a "marketing package" that delivers a RF, $O
unified messagm for economic development
· Develop a database of local, regional and nationwide media contacts
· Create a calendar of events for Executive Council (Port Angeles Works)
participation (press briefings, roundtables, etc.)
· Develop a "Speak~s Bureau" whereby Executive council memben would
have opportunities to speak to organizations, industries and trade
associations
· Hard deliverables: Completed marketing package, database and
calendar of events due by Oct. 15
Develop a strategy for enhancement of workforce development opportunities S J, SC,
· Hard deliverable: Completed strateg3, document outlining options by RW
Oct. 15
Oct. 19 Formal presentation to Port Angeles Cit,/Council APCO
· Presentation includes: detailed strategy and budget analysis EDC
· Hard deliverable: Completed materials due by Oct. 15 for preliminary
meeting prior to formal presentation
Oct. 20~ Recruitment S J, KW,
· Create a "best-pro~pecta" database of organizations inter~sted in L J, SC
developing a Port Angeles facility/headquarters
· Develop strategy for briefing organizations on the corporate advantages of
b~ing based in th~ City of Port Angeles
· Dtw~lop collatmal marketing materials as needed by EDC
· Develop opportunities for the Executive Council to speak before Puget
- - Sound business leaders, orientation visits and receptions
· Hard deliverable: Completed database, strategy document, follow-up
materials (as.deemed necessary by EDt2) due by Oct~ 26
Discussions on continued assistance and/or strategy implementation APCO
EDC
Request for Proposals
BUSINESS RECRUITMENT, MARKF. TING AND
COMMUNICATIONS PLAN
Prepared for the:
City of Port Angeles
And
Ct.ALLAI~, COLINI'Y
ECONOI~llC DEVF~LL')PI~£NT
COI.INCII_
Prepared by
APCO Associates, Inc.
Seattle'Tower
1218 3'a Avenue
_ - Seattle, WA 98101
(206) 224-4340 - Tel
(206) 224-4344 - Fax
July 1, 1999
47
I. INTRODUCTION
APCO Associates is committed to the Clallam County Economic Development Council and
the City of Port Angeles in achieving its goal of attracting new industry and increased
investment to the areo~ Realizing the importance and urgency of this issue, APCO is
prepared to devote its resources and capabilities on behalf of the Council and City in
developing its marketing and communication plar~ Our experience working with city
revitalization plans in the Northwest and our familiarity with the wood products, marine,
and product manufacturing industries makes APCO Seattle ideally suited to establish new
economic development opportunities for the regiorr '
I!. CAPABILITIES
APCO Associates is a public.affairs and strategic communications f'u'm with offices ~worldwide.
APCO AssociatesT~Seattle office serves as a recognized "Center of Excellence" for trade and
economic development. APCO Seattle W..o_rks closely with economic development council,s, non-
pr__ofit organizations, industry trade associations, and individual companies to provide extensive
business consulting services such as: marketing and strategic communication plan..ninl~, economic
__development il~itiatives, event coordination, organizational positioning and coalition building,
political initiative campaigns and access to national and international marlcets.
APCO Seattle's fifty professionals include experienced marketing and business consulting experts,
public relations/media specialists, market researchers, event coordinators and protocol officers.
APCO Seattle has extensive experience with all elements of strategic market and communications
plan development and execution as well as event coordination, media development and positioning.
We bring our unique and innovative strategies for similar business and communications plans to
such organizations as: Benton-Franklin Regional Council, Snohomish Economic Development
Council, the City of Sequirn, and to corporate clients as: The Boeing Company, APEC, China
Ocean Shipping Company, Weyerhaeuser, Starbucks, Paul Allen Group, and Motorola.
IlL APPROACH FOR THE COUNCIL AND CITY OF PORT ANGELES
To remain economically viable, it is vital for the Council and City of Port Angeles to assess
Port Angeles' current market offering and economic growth potential. A review and
analysis of demographic and economic trends identifying the region's strengths,
weaknesses, opportunities and threats must be completed, with future growth and business
development spotlighted.
. AP_CO ~vill develoo a nn~___~ltl.fnt-~le~l .~trnl~.~y that cre_.ates a holistic approach to the Council and City
of Port Angeles' marketing and communications plan needs. APCO will._suggest that an Executive
~Council, composed of local area government and industry, ieaders~be formed for .t_he successful
impleme~ntation of the business plan., The Approach will focus on the key elements identified by
-the City of Port Angeles, which are:
· Analysis of target markets and identification of similar industry sectors;
· .Development of a recruitment and communications strategy.
48
Analysis and Identification of Tarzel~ Markets
Working in partnership with the proposed Executive Council, APCO will survey the leadin~
industries in the City of Port Angel~s. Through one-on-one meetings and business roundtables,
APC~) will create a briefing paper outlining the key strategies for continued economic
prosperity within the region. The paper will include such components as:
· Current industry capacities and capabilities;
Further development opportunities for current leading industries;
National trends for industries within Port Angeles;
Government funding opportunities for businesses in distress or weakened due to trade
related losses;
Future statewide and national industry leaders;
APCO's recommendations on present and future targeted industry leaders.
· APCO will suggest a "town hail*' style meeting of the Executive Council, labor, other business
owners and concerned residents to discuss the~ndings of our briefmg paper. We will then
look to thc Executive Council for its positive interest in developing business opportunities with
APCO's recommended industries.
· Additionally, APCO will actively engage our Washin~on. D.(~. office to comn!unicate with
c_on~ressional leaders to learn what opportunities may be developed, for the region in terms el
qbLg. lmm~ re ' . APCO will also look outwardly, into the international
marketplace for opportunities for industry growth in suggested markets by foreign investors.
Development of a Recruitment and Communications Plan
· APCO will develop a business recruitment and communications plan based on the briefing
paper conclusions, as well as the City of Port Angeles' interest in business development and
new business creation. We will also address positioning and marketing of the community
within the targeted industry sectors. APCO will arrange regular meetings with the Executive
Council in order to address the main components of our strategy and to include suggestions or
concerns from the Executive Council in our overall plan.
_O develop an aggressive plan capable to complete a three-year
will
that
will
in
ti~meframe. We will also offer a number of suggested options in terms of ~tdditionaf plan~
enhancements that will assist the overall goals, such as local area events, roundtables and
outreach programming. APCO's plan will also detail budgetary needs and define the value for
those economic expenditures.
· Specific clements within APCO's ~ruitment strategy include such key elements as:
· Create a_database of "Best Prospects'_' company/organizations that may have interest in
developing a Port Angeles facility and/or headquarters;
_ - * ~Arr~_nge me.etings on behalf of the Executive Council to brief organizations on the
co~orporate advantages to being based in the City of Port Angeles; ~-
49
· D~ velop speaking oplx)rtunities for the Executive Coun.cil, such as breakfast briefings
with Puget Sound business leaders, orientation visits and receptions.
· Arrange meeting opportunities with Washington State Governor Oary Locke and State
Representatives Murray and Gonon for the purpose of furthering recruitment through
congressional channels.
APCO's communications strategy will focus on the development of messages that enhance
current marketing efforts by the City of Port Angeles. We will engage our Strategic
Communications Practice Area and full-time graphic artists in ..the role of developing Port
Angeles' image and positioning.
APCO will eil~elop material-~ that create "~arketing Pac,kag~,~e~re' ing all clements of previous
work in an effort to design a unified message for economic development. Using previously
printed materials will also help to reduce the City's economic burden with respect to material
development and publishing for the marketing plan. APCO will work with the Executive
Council to form ils list of key benefits for locating in Porl Angeles. including such topics as:
lowered Iransportation costs, quality workforce and reduced land costs.
Key elements that will be included in the communications strategy for the City of Port Angeles
include:
· Development of a press/media, database including key APCO contacts i_n local,
regional and national newspapers and magazines that could cleveiop editorials on Port
Angeles;
· xTxeation of events calendar fnr Executive Council part!cipafion, including press
briefings, regional economic roundtables and targeted conferences and trade shows
where business networking opportunities could be arranged;
· ~Development of a "S~ak. ers Bureau," whereby Executive Council memhers would
have opportunities to speak to organizations, industries and trade associations.
· Suggested action will also be provided with regard to the following key elements:
· Workforce development;
· Local and national community investment;
· Regional and National funding/grant opportunities.
IV. CONCLUSION
The City of Port Angeles is at a crossroads in terms of economic development and opportunity.
7'he marketing and communications plan must address needs of the community into the next
millenium. It will open doors to the world with respect to ushering in new business,
employment opportunities and a sustainable and growing community.
APCO's approach will allow the City of Pon Angeles and Clallam County Economic
_ _ Development Council to navigate through the development and implementation of Port
Angeles'plan. Given our past experiences in community marketing plans and economic
development initiatives, we are prepared to begin work immediately.
50
pORTANC;St s
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
CITY btANAGER'S REPORT
August 3, 1999 "
CITY MEETING SCHEDULE [DATE I TmE
Leadorship Acacl~my Board Monday, August 2 1:30 p.m.
City Council M~ting Tuesday, Auoust ~ 6:00 p.m.
WRIA ~8 Goordinatin~ Gouncil Wodn,sday, August 4 ~0:00 a.m.
Board of Adjustmont special meetinfl Monday, August ~ 7:00 p.m.
SPECIAL COUNCIL MEETING - Inte~iew applicants and Tuesday, August 10 6:00 p.m.
make appointments to Lodging Tax Adviso~ Commiffee
Planning Commission - canceled Wednesday, August 11 7:00 p.m.
City Employee Pot Luck Picnic- Lincoln Park Saturday, Aug. 14 11:00 a.m.
Gateway Wo~shops Tuesday, Aug. 17 All Day
Wednesday, Aug. 18 All Day
City Council Meeting Tuesday, August 17 6:00 p.m.
City Hall - Emergency Preparedness Drill Friday, August 20 12:30-2:30
PUD and City meeting Tuesday, August 24 2:00 p.m.
Planning Commission Wednesday, August 25 7:00 p.m.
Elwha-Morse Management Team watershed tour Saturday, August 28
City Council Meeting Tuesday, Sept. 7 6:00 p.m.
City Council Meeting Tuesday, Sept. 21 6:00 p.m.
51
City Manager Report
August 3, 1999
Page - 2
POSITION JUSTIFICATION - WATER / WASTEWATER COLLECTION SUPERINTENDEN'.
The retirement of Ralph Ellsworth has created a need to replace his position as Water/Wastewater Collection
Superintendent. Public Works Director Cutler's justification is included in the information packet.
POSITION JUSTIFICATION - DEPUTY DIRECTOR OF PUBLIC WORKS
Bob Titus, Deputy Director of Public Works, has accepted a position in Ellensburg The Public Works
Department requests that the position be restructured as recommended in the information packet request and
advertised.
FUTURE COUNCIL AGENDA ITEMS
Below is a listing of future issues scheduled for City Council review/discussion/approval. The schedule is
preliminary but will provide the City Council with a rough idea of what is approaching on your meeting
agendas.
· ULID//215 assessment resolution August
· Adult Entertainment Ordinance Revision August
· Award of bid for repairs to 5th & Tumwater August 17
· Telecommunication Ordinance September
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WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: August 3, 1999
TO: MAYOR BRAUN AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUIIJECT: Personnel Replacemem - Water/Wastewater Collection Superintendent
The Water/Wastewater Collection Superintendent has given notice that he intends to retire on or
about August 31, 1999. Water/Wastewater Collection Division consists of twelve employees:
One Water/WW Collection Superintendent
One Water/WW Maintenance Supervisor
Four Water Quality Technicians
One Cross-Connection Control Program Specialist
Five Construction and Maintenance crew members: One Leadworker
Two Equipment Operators
Two Maintenance Men
The City's water system is classified as a Group 3 Water System.
The Washington Administrative Codes governing water works operations require that one certified
operator shall be in charge of the active, daily, technical operation of the system. We are a Group
3 System and are required to have a Levd 3 Certified Operator in charge of the system. The retiring
supervisor is a Level 3 Operator. To keep current with the regulations and maintain the existing
programs and efficiency of' the Division, staff recommends the position be filled with a Level 3
Operator. This position is fully budgeted for 1999 and programmed to be budged in 2000.
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54
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WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: August 3, 1999
TO: MAYOR BRAUN AND CITY COUNCm
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SuB,mc'r: Justification for Filling Deputy Director Position
Sum['~-'~ry: The current Deputy Director of Utility Services, has taken a position with the City of
[Ellens.burg effective August 30, 1999. The deputy position is key and essential to the continued
operation of the Public Works & Utilities Department. It is important to fill this position as soon as
[p. os.sib, le .to ensure major projects are successfully managed and executed. It is desirable to change
the job title from Deputy Director of Utility Services to Deputy Director of Engineering Services.
IRecommendation: It is recommended that the City Council authorize filling the position of
I Deputy Director of Engineering Services.
Background / Analysis: This has been a busy year for the City and many projects and issues are
ongoing and need to be followed closely. Being new to my job, I have relied on the Deputy Directors
to help bring me up to speed on the issues and projects that the Department is involved in and their
significance. Bob Titus, the Deputy Director of Utility Services, was responsible for or deeply
involved with telecommunications/fiber optics, Morse Creek Hydro license surrender, Elwha Dam
removal, electric utility restructuring and wholesale power supply, regional water supply, the
TIP/CFI), the City's web site, and a number of other assignments. Existing staff members will need
to step forward and assume some of these responsibilities on an interim basis. The organizational
structure created with the merger of the Light Department and Public Works almost three years ago,
has resulted in more efficient operation of the engineering, resources and permitting divisions, and
has allowed us to take on an increased workload while actually reducing staff Having a Deputy
Director is essential to the continued operating efficiency of this group.
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55
UTILITY ADVISORY COMMITTEE
Port Angeles, Washington
July 12, 1999
I. Call to Order:
Chairman Campbell called the meeting to order at 3:05 p.m. Draft
IL Roll Call:
Members Present: Councilmen Campbell, Doyle and Williams, and Joe Michalczik.
Members Absent: Bill Myers.
Staff Present: J. Pittis, C. Knutson, G. Cutler, B. Titus, T. Smith, C. Hagar, G.
Kenworthy, and J. Harper.
Others Present: Mel Rudin.
III. Approval of Minutes:
Joe Michalczik moved to approve the minutes of the June 7, 1999, meeting. Councilman
Williams seconded the motion. A vote was taken on the motion, which carried unanimously.
IV. Discussion Items:
A. Presentation on Vision for Rayonier Site
Timothy Smith, Director of Economic Development, introduced Mr. Mel Rudin of Science,
Technology and Manufacturing. Mr. Rudin stated that an advisory committee consisting of an
environmental engineer, engineer, architect, Northwest Territories, Inc., as well as representatives
fi.om various businesses and economics groups, had been involved in developing this vision for the
waterfront. Mr. Rudin stated the Rayonier site should be looked at as only part of a larger scheme,
which is the waterfront from Daishowa to the Rayonier site. He stated his group was looking for a
broad spectrum of employment capabilities and an aesthetic approach to the community fi.om the
water.
Mr. Rudin displayed maps demonstrating the Port Angeles Harbor and the Rayonier site. He stated
the land to one side of the Valley Creek Estuary could be used for commercial and the other for
industrial sites. Mr. Rudin described the types of environmentally friendly businesses that could be
best served by locating on the waterfront. He displayed an artist's rendition of a vision for the
waterfront, including an office building and new marina. He responded to questions and provided
clarification to the Committee regarding the vision for this site.
Interim Manager Pittis informed the Committee that this presentation was given to them because
wastewater and water facilities would be needed and/or impacted should this plan come to fruition.
Councilman Campbell thanked Mr. Rudin for his time and efforts on behalf of the waterfront and
the City of Port Angeles.
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Utility Advisory Committee
July 12, 1999
B. Telecommunication Ordinance
Attorney Knutson noted that new copies of the draft ordinance had been distributed, as the one in
the packet was missing pages. He then reviewed the information contained in the packet. Attorney
Knutson stated the draft ordinance deals with telecommunications facilities in City rights-of-way,
and does not address land use issues regarding the siting of cell towers. This type of regulation
would go through the Planning Commission rather than the UAC.
Attorney Knutson reviewed the basic provisions of the ordinance 'which include Registration,
Franchise, Fees, Permit Issuance, Permit Standards, Location of Facilities, and Relocation or
Removal of Facilities.
Attorney Knutson reminded the Committee that there was going to be a seminar in August which
deals with this subject. One of the sessions contains an update on model telecommunications
ordinances. He said there have been a number of court cases due to cities attempting to regulate in
this area. This has led to the development of better ideas as to how to regulate some of these issues.
Attorney Knutson suggested tabling this matter until after the seminar, where there will be an
opportunity to learn if there are new thoughts and solutions which can be incorporated into this
ordinance.
Attorney Knutson noted that it would cost about $600 per person to attend the conference, or a video
of the course can be purchased for $800. An advantage to attending the conference is the
opportunity to ask questions and network. Discussion ensued, and the Committee felt it would be
wise to send Attorney Knutson and Councilman Campbell to the seminar. Based on their
experience, the decision to purchase to the video can be made after the conference.
Councilman Campbell thanked Attorney Knutson for the superb job he did in drafhng this ordinance.
However, the Purpose section of the Ordinance primarily addresses the City's interest. He noted a
purpose in one of the other draft ordinances was to encourage "the provision of advanced and
competitive telecommunication service on the widest possible base to the businesses, institutions,
and residents of the City." He thought this was a great element and should be worked into this draft.
Attorney Knutson agreed and stated there are two competing factors. On one side is ensuring the
rights-of-way are used with minimal impact to the City's facilities and generating a fair amount of
revenue for use of those rights-of-way. On the economic development side of the issue, the City is
trying to encourage these facilities to locate here.
Following further discussion and clarification, Councilman Doyle moved to table this issue until
the September 1999 UAC meeting. Councilman Williams seconded the motion, which carried
unanimously.
C. Landfill Cover for Cells I and 2
Gary Kenworthy, City Engineer, reviewed the information contained in the packet. Mr. Kenworthy
explained that melded into this contract is an additional contract with Parametrix for monitoring
groundwater at the landfill. Mr. Kenworthy then reviewed the contract and the necessary tasks
covered by this amendment. The total cost for this amendment will be $211,060, which brings the
total contract amount to $746,684. Mr. Kenworthy then distributed a Schedule of Rates used by
Parametrix, covering hourly rates for anticipated staff specialties that may be required.
Discussion ensued, and Mr. Kenworthy responded to questions and provided clarification especially
as regards the tasks to be performed. Councilman Doyle was concerned that the landfill might not
last until 2006 and felt this should be closely monitored.
Utility Advisory Committee
· July 12, 1999
Following further discussion, Councilman Doyle moved to recommend the City Council approve
Amendment //4 to the Parametrix agreement as presented in the amount of $211,060.
Councilman Williams seconded the motion. Discussion followed. Joe Michalczik stated he
would support the motion; however, he asked staff to look to the future and try to find ways to
reduce costs. Councilman Doyle amended the motion to recommend the City Council approve
Amendment #4 to the Parametrix agreement as presented in the amount of $211,060, and
direct staff to seek methods to reduce costs. Councilman Williams agreed as seconder. A vote
was taken on the amended motion, which carried unanimously. ·
D. Approach to Landlocked Electrical Facilities
Councilman Campbell noted that Bill Myers, who was unable to attend this meeting, had submitted
in writing his views on this issue.
Bob Titus, Deputy Director of Utility Services, reviewed the history of this issue and summarized
the information contained in the packet regarding overhead versus underground electrical service.
Mr. Titus responded to questions and provided additional clarification. Mr. Titus noted that six other
areas have been converted. In all those cases, the electric facilities went underground in the street
and the property owners contributed nothing or a small amount toward the cost of the conversion.
However, the property owners are required to deal with landscaping issues. Mr. Titus reminded the
Committee that the property owners were given a $1,000 credit toward undergrounding, which in
most cases took care of the full cost. At Councilman Campbell's request, Mr. Titus discussed the
pros and cons of maintaining underground and overheard facilities.
Discussion continued, and staff provided additional information regarding easements and costs to
the City and residents. Councilmen Doyle and Campbell felt it should be pointed out that the
original residents of the Southwood Development were able to purchase lots at a much lower cost
than if the alleys and services been properly installed. The City is now attempting to correct that
problem while keeping thc costs to its citizens at a minimum.
Following further discussion, Joe Michalczik moved to recommend City Council approve
conversion of all overhead lines located in the street right-of-way to underground service,
providing it does not exceed the amount budgeted and no landscaping costs are incurred.
Councilman Doyle seconded the motion, which carried unanimously.
V. Information Only Items
A. Electric Distribution Service Reliability
Deputy Director Titus stated staff felt the UAC should be aware of this issue, as some c6sts may be
incurred in the future which the UAC will be asked to support. He explained that City Light has
established reliability standards, wherein feeders are maintained out of the substations. If there is
a problem with one substation or its feeder, staff is able to reroute the power to customers,
minimizing the outage time. Several areas do not currently have this ability, and the problem could
worsen under peak load conditions.
Mr. Titus reviewed the areas under consideration for upgrade and again stated no action is sought
at this time. Specific costs will be brought to the UAC and Council when Requests for Proposals
have been returned.
Brief discussion ensued, and staff responded to questions and provided clarification. No action was
taken.
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Utility Advisory Committee
July 12, 1999
B. Ediz Hook Underground Conversion
Deputy Director Titus reminded the Committee that $50,000 had been budgeted in 1999 to start this
process. At that time, it was unknown how far $50,000 would go. Staff now has costs for three
different scenarios (outlined in the packet). Until digging starts, it will not be known which of the
scenarios are possible. The mount budgeted will allow for the conversion of between 950 and 2000
feet.
Brief discussion ensued, and no action was taken at this time.
C. Fiber Optic Study Update
Deputy Director Titus reminded the Committee of the joint City Council, PUD, UAC meeting held
recently. The Council approved the support of telecommunications and authorized a feasibility
study. Staff met with the PUD and was informed that they had already issued a request for
qualifications for consultants and were ready to issue an RFP. The City and PUD exchanged drafts
of RFPs, agreed on a proposal, and sent it out with a due date of July 21, 1999.
The proposals will be brought back to the UAC and City Council for consideration. He stated he
had originally thought this study would cost the City about $30,000. He now felt it would come in
somewhat higher, but if the City is serious about pursuing this venue it will be worth it.
Brief discussion ensued and Mr. Titus responded to questions and provided clarification. No action
was taken. This item will be brought back to a future meeting.
VI. Late Items
Director of Public Works Cutler informed the Committee that a letter had been received from the
State conceming receiving leachate from the Rayonier landfill. The State has recommended some
minor changes to the permit, and it is now ready to go to Council for approval. Brief discussion
followed. No action was taken.
Councilman Doyle asked for a report on the compost facility at the next meeting, which will be
provided.
Interim Manager Pit-tis noted that the draft Preliminary Evaluation of Elwha Dam Removal
Mitigation Alternatives has been received from CH2M Hill. Staff will review and return it to the
UAC for action.
Interim Manager Pittis noted that he has discussed the concept of regional water with Dry Creek.
Staffwill also speak to the Black Diamond Water District this evening. Discussions with PUD have
been ongoing. These discussions will enable staff to reevaluate the water issue.
Interim Manager Pittis announced that this was his last UAC meeting. He thanked all the members
for their dedication to the cause. Councilman Campbell invited Interim Manager Pittis to feel free
to attend UAC meetings in the future!
Utility Advisory Committee
July 12, 1999
VII. Next Meeting:
The next meeting will be August 9, 1999, at 3:00 p.m.
VIlI. Adjournment:
The meeting adjourned at 5:15 p.m.
Orville Campbell, Chairman Carol A. Hagar, Deputy City Clerk
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