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Home My WebLink AboutAgenda Packet 08/07/2001 . ~ORTANGELES WAS H I N G TON, U. S. A. AGENDA CITY COUNCIL MEETING 321 EAST FIFTH STREET August 7, 2001 REGULAR MEETING - 6:00 p.m. r A. CALL TO ORDER - Regular Meeting (6:00 p.m.) ROLL.CALL - PLEDGE OF ALLEGIANCE - PUBLIC CEREMONIES, PRESENTATIONS & PROCLAMATIONS Intergovernmental Agreement with Lower Elwha 1 Klallam Tribe . B. WORK SESSION C. LATE ITEMS TO BE PLACED ON TillS OR FUTURE AGENDAS (By Council, Staff or Public) AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opport~nity for members of the public to speak to the City Council about anything not on the agenda, please keep comments to 5-10 minutes.) D. FINANCE Solid Wa~te Containers Bid Award 9 Award Bid E. CONSENT AGENDA City Council minutes of regular meeting of July 17,2001 F. CITY COUNCIL COMMITTEE REPORTS G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS Ordinance designating agent to receive claims 19 for damages 11 Accept Consent Agenda Adopt Ordinance H. RESOLUTIONS 1. Street Vacation Petition for Peninsula 25 BottlinglFidler: Request for vacation of a portion of the 3/4 alley east of Valley Street 2. Resolution for Adoption of Investment Policy 31 Pass Resolution/Set Public Hearing Pass Resolution . NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK August 7,2001 Port Angeles City Council Meeting Page - 1 ~> x~il"",ti-,','.r':',;., :'J~;ffi~J~ OTHERCON~ID~RA~9~S 1. Mail Room/Copy Ro()~'G~ntract with Diver. sifie.<llIn. du.s. tri,es. ?...'. : ':;'. . } . ..: " ;,' . .<....,,~..., -:-,\'lc""!", .~:.\i'"",:", +~., ", . . 2. Purchase Contract for Lot 17 Island View Estates 3. Mid-Year~immcial Report. 87 Accept Contract 95 Accept Contract 105 Accept Report J. ",J. """ ., .. . '_' piiB. LIC HiARINGS ':'iQUAsI;.JUi)ICiAL -<:,,::'O-":<l"':fCIf,/"C';,>,', - _:~, ",''',-":, < (7:00 P.M.'or sooilthereafter) , . K. PUBLIC HEMuNGS - OTHER L. INFORMATION 1. City Manager'sCale~dar,Report~&Project Status Update (Page 137)i * Proposed Bud~et S:.~1~4ar/Set date for Goal Setting Session (page ,143) * Change Orders '(Page 14 7) . * Fire Protection yIassificatioIl (Pagel49) * 8th Street Bridge ''X eight Limitati<?ns (page 151) 2. Planning Cominission'Minutes - June 27,2001 (page 153) 3. ..J3oard of.~~jystr,!}entM~V!:lJ~~- J~ly 2.,,2.001 (Page 159) . 4. Humane Societ)r.1v1on~hlr ~eport ~ June 2091 (Page 165) 5. Parks & Recreati()nqepartment MonthlyReport - June 200H(page 167) 6. Fire Department:1\1:OJjthly;Report - JUne 2001 (}>age 183) M. EXE~UTIvE)~~SS!:g~'(A~,~~e4edt~~~et~;"1~~ed r;; City 4;i~rn~;,r'~t . . N. ADJOURNMENT PUBLlCI-I.E:,~RINGS.. ..'" i, .. ,if: Public hearings are set by the CityCouricil in ord,er to meet legal reQuirem~Qtspertaining tei matte~;su9h'~s:'land use permit applications, proposed amendmen~toCity land useregul~ti9ns,..zoning.changes, annexations~ln addition, the City Councilm~y set ~public he~ring inor~erto receive. public input prior.to making decisioris.wt1ichhl1pact the citizens. Certain matter's may be controversial, and the City Council may choose to seek public opinion through the public hearing process. G:\CNCU.KT\AGENDA \01-0807.wpd .NOTE: HEARING DEVICES;\. V AILABLE FOR TIJ(j~~~~:I)ING ASSISTANCE 'MAYORTO"DETERMINE Til\iE'OFBREAK" August 7, 2001 PortAbgeles City Council Meeting . Page - 2 CITY OF PORT ANGELES ~ORTANGELES WAS H I N G TON. U.S. A. CITY COUNCIL MEETING August 7, 2001 1. CALL TO ORDER - REGULAR MEETING: ~ '()(J rrY1. II. ROLL CALL: Members Present: Mayor Doyle ~ Councilman Campbell V Councilmember Erickson ~ Councilman Hulett v Councilmember McKeown V Councilman Wiggins ~ Councilman Williams ~ Staff Present: / Other Staff Present: Manager Quinn ~:~~, Attorney Knutson Clerk Upton B. Collins V" ,&,~ M. Connelly v' G. Cutler .......... D. McKeen T. Riepe v Y. Ziomkowski a./' III. PLEDGE OF ALLEGIANCE: Led by: ~ 'I~ rJ . . CITY OF PORT ANGELES · FORTANGELES WAS H I N G TON. U.S. A. CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: August 7, 2001 LOCATION: City Council Chambers J. ~~ :P1~\C~ .L GLfi/VL) "t. EE City of Port Angeles ~ORTANGELES WAS H I N G TON, U. S. A. Ordinance/Resolution Distribution List City Council Meeting of a,.J 4t '7, d10D l ({ ~A It _...~ ~--4. J<./ -D I ~ A 11;1 ~J... . -llfoot i'". ,,-. .AD:J- ""OJI \1 An,; -~ - 4/", ~ A~ """, ~ City Manager ./ City Atty. (1) J7 J V / Planning /7/ City Clerk (2) ~7 ::;7 Deputy Clerk (1) J /' I 7 Personnel I ./ Cust. Svcs. Finance Dir ./Mgr. Police Dept. Fire Dept. Light Dept. ,!;) ~ V' Pub. Works~) Parks & Rec. / MRSC (1) J 7 17 PDN (Summary) vt.l ^' M. .; Extra Copies .1; 0 fJ Iv' I TOTAL (/J q t3~~ I~ I ... '( no.. .R. .T. I': AN1G... 'ELE S' I=- · ,'.'I.,rr · .,. ,," , WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: August 7, 2001 To: MAYOR DOYLE AND CITY COUNCIL FROM: CRAIG D. KNUTSON, CITY ATTORNEY Subject: Intergovernmental Agreement with Lower Elwha Klallam Tribe Summary: The Lower Elwha Klallam Tribe has proposed that the Tribe and the City enter into an Intergovernmental Agreement that would establish a governmental-to-government forum for discussing issues of common concern and seeking solutions to common problems. Recommendation: It is recommended that the City Council approve and authorize the Mayor to sign the attached Intergovernmental Agreement between the Lower Elwha Klallam Tribe and the City of Port Angeles ~nd that the City Manager be designated as being responsible for facilitating the implementation of the Agreement. Backt:round / Analysis: Attached is a letter to Mayor Doyle from Dennis R. Sullivan, Chairman of the Lower Elwha Klallam Tribe, regarding a proposed Intergovernmental Agreement between the Tribe and the City. Chairman Sullivan states that the Tribe believes this Intergovernmental Agreement to be a very important step toward establishing agovernment-to- government relationship between the Tribe and the City in order to provide an opportunity for both governments to address and resolve issues in a constructive and mutually satisfactory manner. Some of the key provisions of the proposed Agreement are as follows: I. The Agreement is to provide a framework for a government-to-government relationship between the two parties. ' 2. The objectives of the Agreement are to conduct discussions in a setting that allows for issues to be freely addressed without making commitments or agreeing to actions unless formally approved by the respective Councils ofthe two entities and to share information and to gain knowledge about the other party. 3. A process for conducting the discussions is generally described. Page - 2 City Council Memo, August 7, 2001 Subject - Intergovernmental Agreement with Lower Elwha Klallam Tribe 4. Each party may request the otherto make a policy decision on a matter under discussion. Upon such request, the requested party will follow its legal decision making process and communicate its decision in a timely fashion. 5. The parties will meet at least once a year to review the progress in implementing the Intergovernmental Agreement. 6. The Tribe has designated its Executive Director as the individual responsible for facilitating the implementation of the Agreement. It is recommended that the City Council designate the City Manager for this purpose. It is anticipated that John Miller, Executive Director for the Lower Elwha Klallam Tribe, will be present at the Council meeting to discuss the proposed Agreement from the Tribe's perspective. Attachment G:\EXCHANGE\A TfORNEY\COUNCIL-l.wpd . DATE: To: FROM: Subject: FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO August 7, 2001 MAYOR DOYLE AND CITY COUNCIL CRAIG D. KNUTSON, CITY ATTORNEY Intergovernmental Agreement with Lower Elwha Klallam Tribe Summary: The Lower Elwha Klallam Tribe has proposed that the Tribe and the City enter into an Intergovernmental Agreement that would establish a governmental-to-government forum for discussing issues of common concern and seeking solutions to common problems. Recommendation: It is recommended that the City Council approve and authorize the Mayor to sign the attached Intergovernmental Agreement between the Lower Elwha Klallam Tribe and the City of Port Angeles and that the City Manager be designated as being responsible for facilitating the implementation of the Agreement. . Back~round I Analysis: Attached is a letter to Mayor Doyle from Dennis R. Sullivan, Chairman of the Lower Elwha Klallam Tribe, regarding a proposed Intergovernmental Agreement between the Tribe and the City. Chairman Sullivan states that the Tribe believes this Intergovernmental Agreement to be a very important step toward establishing a government-to- government relationship between the Tribe and the City in order to provide an opportunity for both governments to address and resolve issues in a constructive and mutually satisfactory manner. Some of the key provisions of the proposed Agreement are as follows: 1. The Agreement is to provide a framework for a government-to-government relationship between the two parties. 2. The objectives of the Agreement are to conduct discussions in a setting that allows for issues to be freely addressed without making commitments or agreeing to actions unless formally approved by the respective Councils of the two entities and to share information and to gain knowledge about the other party. . 3. A process for conducting the discussions is generally described. 1 LOWER ELWHA KLALLAM TRIBE 7a7~ nax"sl'ay'am "Strong People" 2851 Lower Elwha Road Port Angeles WA 98363 (360) 452-8471 Fax: (360) 452-3428 June 6, 2001 The Honorable Larry Doyle, Mayor City of Port Angeles PO Box 1150 Port Angeles, W A 98362-0217 Dear Mayor Doyle, Attached herewith are two original "Intergovernmental Agreements" and a Lower Elwha Klallam Tribe resolution authorizing the Chairman of the Business Committee (Tribal Council) to sign this agreement on behalf of the Tribe. I have signed both agreements; and, I request that you, as Port Angeles Mayor, sign them and return one to the Tribe. The agreements need only your designation of a facilitator for implementation and the insertion of an effective date. The authorizing resolution was signed by Mr. Russell N. Hepfer, former Chairman, on May 22nd. This resolution and agreement are the result of discussions our Tribe and the City have had in order to establish a framework and process for working together on issues of common concern. We believe that this is a very important step toward establishing a government-to- government relationship with the City. This vehicle should provide an opportunity for both governments to address and resolve issues in a constructIve and mutually satisfactory manner. I look forward to working with you in implementation of this Intergovernmental Agreement. Should you have any specific questions, please feel free to contact me at extension 149 or Mr. John Miller at extension 115. With kindest regards, ~6<.~ Dennis R. Sullivan, Chairman cc: Lower Elwha Klallam Business Committee John Miller, Exec. Dir. . III. IMPLEMENTATION PROCESS AND RESPONSIBILITIES Each Party will prepare a list of subjects andissues it proposes to discuss in accordance with the objectives of this agreement. Both Parties will then meetto set an agenda, schedule, ground rules, and goals for further discussions. At any point in such discussions either Party may withdraw or otherwise terminate discussions with or without explanation. When discussions require policy decisions by the respective Parties a request shall be made by one governing body to the other which includes the reasons policy decisions are sought and a suggested schedule formaking those decisions. Each Party then will follow its legal process for decisionmaking. Policy decisions shall be communicated in a timely fashion. At least once per year the parties shall meet for the purpose of reviewing progress in implementation. At such meetings, or.at such other times as are appropriate, recommendations for changes to this agreement may be discussed and implemented. Each Party to this agreement will designate an individual responsible for facilitating the implementation of this agreement. The Tribe designates its Executive Director. The City Council designates its IV LEGAL STATUS AND DISCLAIMERS . In executing this AGREEMENT, neither Party waives any rights, including treaty rights, sovereign immunity, and jurisdiction. . ~?L~oes this a~~eement diminish any rights or protections under federal and state laws.< Through.this.agreement the Parties to the agreement strengthen their collective ability to successfully resolve issues of mutual concern. Agreed effective ,2001, by: The Lower Elwha Klallam Tribe The City of Port Angeles ~12~ Dennis R. Sullivan, Chairman Larry Doyle, Mayor . INTERGOVERNMENTAL AGREEMENT: PAGE 2 OF 2 5 Resolution No. 16-01 . Page-2- WHEREAS, the Lower Elwha Klallam Tribe agrees that entering into an "Intergovernmental Agreement" is an important step towards creating this exchange of information and problem solving without subordinating the respective governm~nt' siegal ., authorities and responsibilities; and NOW THEREFORE BE IT RESOLVED, that the Lower Elwha Klallam Tribal Business Committee hereby authorizes the Chairman of the Lower Elwha Tribe to sign an Intergovernmental Agreement with the City of Port Angeles; and -9" THEREFORE BE IT FURTHER RESOLVED, that the Lower Elwha Klallam Tribal Business Committee directs the Tribal Executive Director to provide staff support in the implementation of this Intergovernmental Agreement. CERTIFICATION . The above RESOLUTION NO. 16-01 waspresented to the Lower Elwha Klallam Business Committee and voted to adopt: k- FORl ; 0 AGA~~T; and (:) ABSTAINED f')..1-- Dated this ~ day of May, 2001 . 7 . . . g';'~" ' 120RT ANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: August 7, 200 I To: MAYOR DOYLE AND CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities ~ SUBJECT: Purchase of 90-Gallon Solid Waste Containers Summary:. The City Council approved the plan to convert the 300-gallon residential trash containers to 90-gallon containers over a three-year period. Phase II bids were solicited. for 90- gallon containers and the bids received were opened on July 17,2001. The low bid was $73,928.00 including tax, from Toter Incorporated, Statesville, North Carolina. Recommendation: Authorize the Director of Public Works & Utilities to purchase the 90- gallon trash containers from Toter Inc., the low bidder. Back~round I Analysis: In July, 2000 the City began replacing the 300 gallon containers in residential areas with individual 90 gallon containers. Staff completed Phase I of the conversion by distributing 1200 containers to date. Phase II and III will be completed by Winter 2002. Approximately 2,800 containers are needed to complete the conversion. Two bids for 90-gallon containers were received and opened on Tuesday, July 17, 2001. The 2001 budget includes $70,000 for procurement of containers. Sufficient funds are available to award the contract of $73,928.00. The 2002 budget will include a request for funds to complete the conversion. SummarY of Bids Vendor # of Cost Total Cost wI Tax Containers Per Unit Rehrig Pacific Company, 1728 * $40.75 $76,190. Los Angeles, CA. Toter Inc., 1728 * $39.54 $73,928. Statesville, NC * A semi truck trailer can haul 576 90-gallon containers per load. Three full loads C?qual 1,728 containers. N:\PWKS\SW ASTE\90GB1D200 I_A.wpd 9 . . . CALLTO ORDER- REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PUBLIC CEREMONIES, PRESENTATIONS AND PROCLAMATIONS: Chamber of Commerce Update CITY COUNCIL MEETING Port Angeles,' Washington July 17, 2001 Mayor Doyle called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Members Present: Mayor Doyle, Councilmembers Campbell, Erickson, Hulett, Wiggins, and Williams. Members Absent: Councilmember McKeown. Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, Y. Ziomkowski, L. Haehnlen, R. Johnson, and D. McGinley. Public Present: P. Walker, L. Lee, T. Price, B. Philpott, and K. Rogers. The Pledge of Allegiance to the Flag was led by Mayor Doyle. Quarterly Chamber of Commerce Update: Russ Veenema, Chamber of Commerce Executive Director, presented Police Chief Riepe with a Certificate of Appreciation for the assistance provided by the Police Department during the 4th of July parade. Mr. Veenema reported he recently met with the staff of the Parks & Recreation Department, at which time he discussed the Chamber's goals of recreation, tourism, and special events as a means of generating economic development in the area. If these endeavors are successful, Mr. Veenema noted there would be direct impacts on various City. departments and, to that end, he suggested that a type of instruction booklet be prepared in the area of event organization. He also suggested that a meetiry.g be held with City department heads to further coordinate the Chamber's efforts. Mr. Veenema provided the Council with various statistics reflecting an increase in public contacts with the Chamber of Commerce and the Visitor's Center via such means as brochure requests, web visits, e-mails, and the like. He advised the Council that Visitor Center expenses are falling below budget. Mr. Veenema then asked Finance Director Ziomkowski for a report on lodging tax revenues year to date, and Director Ziomkowski noted there had been a 9.5% increase in lodging tax revenues for the first 6 months of2001 as compared to the year, 2000. However, she noted that the month of Jurie reflected an 8.2% decrease as'compared to June of this past year. Additionally, sales tax revenues year to date were 6% below last year's level. Mr. Veenema reviewed his efforts to establish a City-wide occupancy report for all lodging facilities, which will prove to be helpful in determining the success of the marketing efforts. He. expressed the hope of having this reporting mechanism established in 2002. As relates to certain changes made in the distribution and management of lodging tax funds, Mr. Veenema indicated he would be submitting a letter in the near future regarding a request for a multi-year ~arketing a.greement. The letter would outline the Chamber's role and objectives, and how the Chamber would - 1- 11 FINANCE: . Acceptance of Industrial Waterline Repair Project Acceptance of Overhead Rebuild Projects CONSENT AGENDA: . CITY COUNCIL COMMITTEE REPORTS: . CITY COUNCIL MEETING July 17,2001 1. Acceptance of Industrial Waterline Repair Project Mayor Doyle summarized the information provided with regard to acceptance of the IndustrialWaterline Reparr Project: Director Cutler noted Daishowa will reimburse the City for the fmal contract amount. Councilmember Erickson moved to accept the project as completed by Western Waterproofing and authorize the release of the total retainage held in escrow in the amount of$2,412.84 upon receipt of clearances from the Departments of Revenue and Labor & Industries. The motion was seconded by Councilman Campbell and carried unanimously. 2. Acceptance of Overhead Rebuild Projects Mayor Doyle summarized the memorandum from Public Works & Utilities Director Cutler on the matter of accepting the Overhead Rebuild Projects. Director Cutler advised the Council that the bundling of the projects proved to be very cost effective for the City. Councilman Hulett moved to accept Projects 20-07, 20-08, 20-09, and 20- 20 and. authorize the release of Mountain Power's retainage upon receipt of clearances from the Departments of Revenue and Labor & Industries. The motion was seconded by Councilman Wiggins and carried unanimously. Councilmember Erickson moved to accept the Consent Agenda, to include: 1) City Council Minutes - July 3, 2001 regular meeting, and 2) Check register - July 6, 2001 - $967,082.81. Councilman Hulett seconded the motion. Corrections to the minutes were offered, as follows: 1.) Page 2, Paragraph 4 under City Council Committee Reports, the spelling of the Victoria Mayor's name should be corrected to "Alan Lowe"; 2.) Page 6, Paragraph 6 under Highland Courte Information, the word "hearing" should be changed to "meeting"; and 3.) Page 8, the last motion on the page should be corrected to show that Councilman Campbell voted in opposition to the motion. Following brief discussion, a vote was taken on the motion, which carried unanimously. Councilma.n Hulett had no report. Councilmember Erickson reported on a Transit Board meeting, at which time it was reported a company will be providing a solar powered light for test purposes at the Highway 101 and Kitchen Dick Road bus stop. The Pool Renovation Committee met and is attempting to move forward quickly. The Channel 21 Advisory Committee has been meeting recently. Councilman Williams indicated his report would have centered around the solar light test. Councilman Wiggins advised the Council that the Port Director selection process is moving ,forward with interviews. Councilman Campbell reported on his attendance at a Landfill Master Plan Workshop; he indicated the City has done a masterful job of putting together a detailed plan for closure. He also attended the Olympic Air Pollution Control Authority Board meeting, at which time a public hearing was held on an asphalt batch plant in Thurston County. Heavy opposition was presented, but the permit was approved with strong conditions. Mayor Doyle reminded everyone that Councilman Campbell is the Chair of the OAPCA Board, which involves seven counties in Washington. Mayor Doyle participated in 4th of July festivities in Forks, as well as Port Angeles. He attended meetings of the Utility Advisory Committee, as well as pool renovation. Additionally, he participated in the dedication of the School Skills Consortium home and the opening ceremonies of a baseball tournament. - 3 - 13 RESOLUTIONS: (Cont'd) . Sole Source Resolution - "I" Street Substation, Switchgear Door Replacement Resolution No. 13-01 (Cont'd) OTHER CONSIDERATIONS: Carnegie Library Value Engineering) .' . CITY COUNCIL MEETING July 17,2001 RESOLUTION NO. 13-01 A RESOLUTION of the City Council of the City of Port Angeles, WashingtC!Il;, designating Pederson Power Products, Inc., as the sole source for the acquisition of replacement switchgear doors for the "I" Street Substation and declaring an exception to normal bidding requirements. Councilman Campbell moved to pass the Resolution as read by title. The motion was seconded by Councilmember Erickson and carried unanimously. L Carnegie Library Value Engineering Mayor Doyle summarized the information provided by Public Works & Utilities on the matter of value engineering for the Carnegie Library renovation/restoration, Director Cutler had requested a value engineering study on the structural upgrades to the building and, during a test of the bricks and mortar, it was discovered that the exterior walls are non-bonded. In that the Uniform Building Code standards do not adequately address the retrofit of the structure, the value engineering study also addressed the possibility of utilizing theFEMA methodology as an alternative to improving the structural integrity of the building. Director Cutler indicated the FEMA methodology would result in utilizing many features of the original design and would provide a cost savings to the City of approximately $80,000 - $100,000 for the project. It is staffs recommendation that the FEMA guidelines be followed. The Real Estate Committee chose to forward the matter to the Council for consideration without a recommendation. Director Cutler had been asked by the Real Estate Committee to contact Port Townsend to determine which standards were followed for their historical struc*es; It was learned that Port Townsend uses the Historical Building Code which provides for alternate methods, to include the FEMA methodology. DirectorCutler was unable to determine if Port Townsend utilized the UBC or the FEMA guidelines. Also at the CoIl1Il}ittee's request, Qirector Cutler inquired as to whether grant funding would be impacted because of the guidelines used. He learned that State grant funding would only be affected if the fabric of the building was changed. Director Cutler pursued the matter'ofinsurance impacts. He was informed there is a preference for stricter codes, but no preference on UBC standards as opposed to FEMA. Director Cutler reviewed the various rates associated with insurance. In response to an inquiry from the Mayor, Director Cutler acknowledged that the decision this evening would have no bearing on the question of restoration versus renovation. He indicated he would return to the Council in September or October with a cost analysis for both, after which he would hope to proceed to construction in the Spring of 2002. Discussion followed concerning brick wythes, and Stuart Bonney of Olympic Design Works provided clarification on that issue. Councilman Campbell directed attention to the projected damage that might be expected from an earthquake. He felt the anticipated damage under the UBC and the FEMA guidelines to be rather imprecise. Building Official Haehnlen advised the Council that consideration should be given to the expected use of the building, as well as the number of people in the building at any given time. Based on his previous building and earthquake experience in Califorma, he felt the FEMA methodology would be quite acceptable in this instance. Further, Mr.. Haehnlen assured the Council that the FEMA methodology would adequately address the retrofit particularly as relates to the repair of the wythes. After further discussion, Councilman Campbell moved to direct the Public Works & Utilities Director to proceed with the design of the Carnegie Library utilizing the FEMA methodology for structural upgrades. The motion was seconded by Councilman Wiggins. Councilman Williams expressed his reluctance to vote for using - 5 - 15 . . . INFORMATION: (Cont'd) EXECUTIVE SESSION: ADJOURNMENT: COUNCIL MEETING July 17, 200 I Manager Quinn indicated it is not likely that action will be considered until the next legislative session. Managf:rQuinp announced~l;m~;draft Annexation Plan had been released and placed in the Council boxes today: It will be available to the public tomorrow, and he indicated the City is now entering the public outreach phase. Once input is received from the public, the plan will be fmalized and presented to the Council in 4 - 5 months. At that point, decisions will need to be made regarding the annexation boundaries, indebtedness, zoning, and the like. On another matter, Mayor Doyle inquired as to when a joint meeting can be expected with the City Council from Victoria. Manager Quinn responded that arrangements are being made to target such a meeting the fIrst half of September. Mayor Doyle indicated Councilman Campbell will be representing the City at a meeting tomorrow in Edmondson the "Shared Salmon Strategy". Councilman Wiggins advised the Council that RFPs have been solicited for a convention center. Councilman Williams commended Police Chief Riepe for his assistance in getting an art sculpture moved so as to not block a vision triangle downtown. None. The meeting was adjourned at 8:15 p.m: Larry Doyle, Mayor Becky 1. Upton, City Clerk - 7 - 17 FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL M EM 0 DATE: August 7,2001 To: MAYOR DOYLE AND CITY COUNCIL FROM: CRAIG D. KNUTSON, CITY ATTORNEY SUBJECT: Designating Agent to Receive Claims for Damages Summary: A new State statute requires local governments to appoint agents to receive claims for damages. Recommendation: It is recommended that the City Council adopt the attached ordinance appointing the City's Risk Manager as the agent for receiving claims for damages against the City. Backe:round I Analysis: Chapter 4.96 RCW requires that all claims for damages against a local governmental entity must be filed with that entity before a civil lawsuit may be filed. The 2001 State Legislature amended this statute by adding a requirement that the local governing body must appoint an agent to receive any claim for damages against the entity. The identity ofthe agent and the address where the agent must be reached during normal business hours must be recorded with the county auditor. In order to comply with the new statute, the attached ordinance has been prepared for the Council's consideration. It designates the City's Risk Manager as the agent to receive claims for damages against the City. Since the city currently directs people who want to file claims for damages to the Risk Manager, the formalization of this process will not cause any change in the way that people are J;i;;=~' . r ig D. Knutson I~ City Attorney Attachment CDKJdl (C:\DMEMO\CK-COUNCIL) . ~ORTANGELES WAS H I N G TON, U. s. A. CITY COUNCIL MEMO DATE: August 7, 2001 To: MAYOR DOYLE AND CITY COUNCIL FROM: CRAIG D. KNUTSON, CITY ATTORNEY SUBJECT: Designating Agent to Receive Claims for Damages Summary: A new State statute requires local governments to appoint agents to receive claims for damages. . Recommendation: It is recommended that the City Council adopt the attached ordinance appointing the City's Risk Manager as the agent for receiving claims for damages against the City. . Back2round / Analysis: Chapter 4.96 RCW requires that all claims for dmaages As Mr. Miller's July 5, 2001 letter explaIns, Tesoro has reorganized internally and has changed the name of Tesoro Marine Services, Inc. to Tesoro West Coast Company. This has resulted in the assignment of subleases for the Port Angeles bunker facility from the old entity to the new one. Under the terms of the lease from the City to Daishowa, the City must consent to any sublease, which consent may not be unreasonably withheld or denied. The City consented to the original sublease with BP in 1984. The sublease, under which the City receives $15,000 per year, expires in May, 2005. Daishowa America has alrea,dy approved the assignment of sublease. Attachment G:\EXCHANGE\A TTORNEY\COUNCIL. WPD 19 . D.€:- The Office of Risk Management and Safety shall transmit copies of the lawsuit \ to the affected department and/or individual and, where appropriate, to the insurance representative. The Office of Risk Management and Safety shall advise the City Attorney's Office, in writing, of the applicability of insurance coverage to the lawsuit. E.B:- The Office of Risk Management and Safety shall, at the direction of the City Attorney's Office or other legal Counsel representing the City, conduct and/or coordinate the investigation of all litigation involving the City and/or its officials/employees in their official capacities unless the City's insurance provides otherwise. All such investigations shall be conducted as the agent and at the direction of the City Attorney's Office and shall be protected by the attorney-client privilege and attorney work product rule. The Office of Risk Management and Safety may employ, at the direction of the City Attorney's Office, the services of claims . specialists, whose investigations shall also be protected by the attorney-client privilege and attorney work product rule. F .ft- The City Attorney's Office shall retain such outside experts as necessary for the resolution of litigation claims that are not covered by insurance. These may include, but are not limited to, doctors, rehabilitation specialists, and investigators, except for small claims court litigation, which generally shall be handled by the Office of Risk Management and Safety. The City Attorney's Office may elect to represent the City in hearings and/or trials involving such litigation claims or shall appoint outside counsel when appropriate and after coordinating with the Office of Risk Management and Safety or applicable insurer. a.I+: Upon completion of the investigation, or at any time requested by the City Attorney's Office, the Office of Risk Management and Safety shall give the investigative file to the . City Attorney's Office or other legal counsel representing the City. Upon request of the City -2- 2 . or Office of Risk Management and Safety that such a statement has been requested. (Ord. 2767 ~I, 4/16/93; Ord. 2736, 1/15/93) Section 2 - Effective Date. This Ordinance shall take effect five days after the date of publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _ day of August, 200 I. MAYOR ATTEST: Becky J. Upton, City Clerk . APPROVED AS TO FORM: Craig D. Knutson, City Attorney PUBLISHED: By Summary F:\ORDINANCES&RESOLUTIONSI200 1-22.ord. wpd . -4- 2 . . . DATE: To: FROM: SUBJECT: FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO AUGUST 7, 2001 MAYOR DOYLE AND CITY COUNCIL Sue Roberds, Planning Specialist STREET VACATION PETITION REQUEST - STY 01-03 PENINSULA BOTTLING/FIDLER - Portion of 3/4 alley east of Valley Street Summary: A valid petition has been n~ceived requesting vacation ofa portion of the 3/4 alley located east of Valley Street. Section 35.79 RCW requires the City Council to set a public hearing date by resolution for consideration of such a request for a time not less than 20 days nor more than 60 days from adoption of the resolution. Recommendation: Staff recommends that the City Council pass the attached resolution setting a hearing date for consideration of the request at Council's September 4th regular meeting. Background 1 Analysis: . The owners of Lots 7 - 14, Block 72, TPA have submitted a valid petition requesting the vacation of abutting right-of-way described as being a portion ofthe 3/4 alley. The subject right-of-way is located in the Industrial Light zone east of Valley Street. The alley provides secondary access to the Peninsula Bottling plant and to property that contains a condemned apartment structure. The alley does not serve. the remainder of property in the block due to the sharp rise in topography east ofthe location. Mr Snydal, owner of Peninsula Bottling, wishes to purchase the apartment building owned by Mrs. Fidler to allow consolidation of the properties and the right- of-way into a larger building site. The Planning Commission will conduct a public hearing on the proposal on August 22,2001, and will forward a recommendation to the City Council for Council's consideration on September 4, 2001. Attachments: resolution street vacation petition 25 :A. I I I I . . . RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington"setting a hearing date for a petition to vacate a portion of " the 3/4 Alley in Block 72 of the Townsite of Port Angeles, Washington. WHEREAS, a petition is on file with the City of Port Angeles to vacate a portion of the /4 Alley abutting Lots 7 - 14, Block 72, Townsite of Port Angeles; and WHEREAS, the petition has been signed by the owners of more than two-thirds ofthe roperty abutting upon the right-of-way sought to be vacated; NOW, THEREFORE, BE IT RESOL YED by the City Council of the City of Port ngeles as follows: Section 1. The petition to vacate the above-described City right-of-way shall be heard d determined by the City Council in the Council Chambers, 321 East Fifth Street, at the Council's egular meeting on September 4,2001 at 7:00 p.m~, or as soon thereafter as possible, which is not ore than sixty (60) days nor less than twenty (20) days hence. Section 2. The City Clerk is hereby directed to give twenty (20) days notice of the endency of the petition and the time and place ofthe hearing in accordance with the provisions of CW 35.79.020. PASSED by the City Council ofthe City of Port Angeles at a regular meeting of said ouncil held on the _ day of August, 2001. MAYOR TTEST: APPROVED AS TO FORM: ecky J. Upton, City Clerk :\ORDINANCES&RESOLUTIONS\R2001-12 Craig D. Knutson, City Attorney -1- 2 . . CrfYOF PORT ANGELES . .'~~~' , '. ....., > STREET VACATION PETITION ~-3~~~ . TO: The City Council of the City of Port Angeles, Washington- eaMMuNf1'V DEVeLoPMENT Come now the undersigned petitioners and pursuant to Chapter 35.79 RCW respectfully show: 1. The undersigned petitioners request that the following described portion of All;}!" ).1> -Is Ii ~ t''f . Street/Alley in the City of Port Angeles be vacated pursuant to Chapter35.79 RCW (leg' lly describe the property requested/or vacation below). . AJ/fS'j f35ry-WSW 3e1.:i""- 4TH <!>{OP..k.. 7:1-. LbT''S "-1 Z. -13 - ~ '-+ (131- ) '" - ~ - S" - ? ( /3L ?-9 2. Each of the undersigned petitioners is the owner of an interest in real estate abutting on the above described area. ' 3. ~ persons own property abutting on said area. 4. The names and addresses of property owners abutting on said areas are as follows: ~ . Address ~e:,,.).-v l\&- ~,~{~ ~e=rtlltV Su \4 '\'311 ~+L,..,~ dh~ , ? /t .&=, t tit -:YT ~l / SI till II e:y )/ R A..1 ~ 5. The undersigned petitioners constitute more than two thirds of the owners of said abutting property. \ WHEREFO~ the petitionersask,~eedi.'ngS be commenced hereon for the vacation of said area of said ~ . Stre~ the manner prescribed in .Chapter 35.79 RCW. , Respectfully submitted, .. ~\ ~ ~\:c::. \ ()...- ~G,..... ~~,$ . . . 0fJ\t"LOU~~-V~\ €~C1. ~ . .Address Phone ~\l'S DC-..UD(J SS/ LU. 1./ ~fu LL'5l- ~ ~B J.j~ 7- if 900 File No, ~~l\I () I-{)__'=S 29 CITY OF PORT ANGELES, 321 East Fifth Street, P.O. Box 1150, Port An~~les' WA .98362 (360) 417-4750 . ~ORTANGELBS,: WAS H I N G TON, U. S. A. CITY COUNCIL MEMO FROM: AUGUST 7, 2001 MAVORDOYLE AND CITY COUNCIL / YVONNE ZIOMKOWSKI, FINANCE DIREC~ ADOPTION OF UPDATED INVESTMENT POLICY DATE: To: SUBJECT: SummarY: Washington State municipal corporations are empowered by RCW 36.29.020, as amended, and RCW 39.58.00, as amended, to invest public funds. The City's Investment Policy has not been updated since 1991. . Recommendation: Staffrecomrraends the Council pass the attached Resolution which adopts the revised City of Port Angeles Investment Policy. Back~round / Analysis: The City of Port Angeles is empowered by RCW 36.29.020, as amended, andRCW 39.58.00, as amended, to invest public funds. In June of1976, the City Council adopted Ordinance 1882, which described the general policies to govern the investment of City funds. In August 1987, the Council passed Resolution 20-87, which authorized certain in.dividuals to open and maintain investment accounts for the City of Port Angeles. In August 1991, Resolution 30-91 was passed by the Council, which adopted a revised and updated Investment Policy. Since 1991, funds eligible for investment have increased from $12 million to $35 million, but the Investment Policy has not been revised or updated. The purpose of the Investment Policy is to establish guidelines to effectively manage the investment portfolio of the City of Port Angeles. The policy outlines the investment objectives, responsible individuals, reporting requirements, internal controls, and general investment strategy. The major changes between the current and proposed Investment Policy are as follows: 1. Obiectives Language has been added to this section to expand the policies related to safety, liquidity and return on investment. . 31 . RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, adopting the City's new Investment Policy and rescinding Resolution 30-91. WHEREAS, Ordinance 1882 establishes general policies governing the investment of City funds and Resolution 20-87 authorizes certain individuals to maintain investment accounts; and WHEREAS, Resolution 30-91 adopted an Investment Policy for the City of Port Angeles Policy containing specific policies and procedures for the investment of City funds; and WHEREAS, it is desirable to update the City's Investment Policy from time to time in order to meet the criteria as set by the State of Washington. NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Port Angeles . that the Investment Policy attached hereto as Exhibit A is hereby adopted for the purpose of updating policies and procedures for the investment of City funds, and Resolution 30-91 is hereby rescinded. PASSED by the CitY Council of the City of Port Angeles at a regular meeting of said Council held on the 7th day of August. 2001. ATTEST: MAYOR Becky J. Upton, City Clerk APPROVED AS TO FORM: . Craig D. Knutson, City Attorney 3 Adopted by the City Council August 6, 1991 . . . 10 1 EXHIBIT A 35 . . . Appendix A - Financial Dealers and Institutions . . . . . . . . . . . . . . . . . . . . . . .. A-I Appendix B - Ineligible Securities ................................ B-1 Appendix C - Internal Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. C-I Appendix D - Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . ; . . . . . . . . . .. D-l Ii 1lI 1 1 37 . . . 1. Purpose The purpose of this document is to identify various policies and procedures that enhance opportunities for a prudent and sys- tematic investment policy and to organize and formalize investment-related activities. The policy outlines investments scope, objectives, delegation of authority, reporting requirements, internal control, investment limitations, safeguarding requirements, liquidi- ty, performance expectation, quality, and maturi ty . The goal of the policy is to invest public funds ina manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands and conforming to all Washington statutes governing the investment of public funds. shall be made with judgement and care, under circumstances, . then prevailing which persons of prudence, discretion and intelligence exer- cise in the management of their own affairs, not for speculation, but for investment, con- sidering the probable safety of their capital as well as the probable income to be derived. " Investment officer acting in accordance with written procedures and exercising due diligence.shall be relieved of personal respon- sibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse development. 4. Objective The primary objectives, in pnonty order, of the City's investments activities shall be: 1 2. Scope Ii It shall be the general policy the City of Port Angeles to pool all available cash into a common investment portfolio as authorized by RCW 35A.40.050. The investment policy applies to all financial assets of the City of Port Angeles ("City"). These funds' are accounted for in the City's Financial Reports and inc1udeall funds: 2.1 General Fund 2.2 Special Revenue Funds 2.3 Capital Project Funds 2.4 Enterprise Funds 2.5 Trust and Agency Funds 2.6 Retirement/Pension Funds 2.7 Any new funds created by Council 3. Prudence The standard of prudence to be applied by investment officials shall be the "prudent investor" rule, which states, ". . .investments s1 Safety of principal is the for~most objec- tive. It is the primary duty and responsibility of the City Treasurer to protect, preserve, and maintain cash and investments placed in his! her trust on behalf of the citizens of the com- munity . 4.2 Liquidity The City's investment portfolio shall remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated. Because all cash re- quirements cannot be anticipated, investments in securities with active secondary or resale markets are recommended. 4.3 Return on Investment Yield should become a consideration only after the basic requirements of safety and 39 . 8. Authorized InvestmentsV'; All municipal corporations in Washing- ton State, including the City of Port Angeles are empowered by statute to invest in the following types of securities. (The. enabling legislation is contained in RCW 36.29.020, as amended, and as limited by RCW 39.58.080, as amended.) . 8.1 RCW 43.84.080 . Treasury Bills . Treasury Bonds . Federal Home Loan Bank Bonds . Federal Home Loan Bank Discount Notes . Federal National Mortgage Association Bonds . Federal National Mortgage Association Discount Notes . Fede Cr System- . . Federal System-Wide Discount Not <, . Federal Home Loan Mortgage Corpora- tion Bonds . Federal Home Loan Mortgage Corpora- tion Discount Notes . Government National Mortgage Associa- tion Bonds . Student Loan Marketing Association Bonds . Student Loan Marketing Association Discount Notes . Small Business Administration Bonds . Export-Import Bank Bonds . Maritime Administration Bonds . Obligations of any other government sponsored corporation whose obligations are or may become eligible as collateral for advances to member banks as deter- mined by the Board of Governors of the Federal Reserve System . Bankers acceptances purchased on the secondary market . . Commercial paper: Provided that the Treasurer shall adhere to the investment policies and procedures adopted by the State Investment Board..... Note: While statutory authority for the investment of public funds in commercial paper resides in the State Treasurer's Investment Stat- ute, there is considerable controversy regarding the constitutionality of this investment vehicle. . State, county, municipal, or school dis- trict bonds, or in warrants of taxing districts of the state. Such bonds and warrants shall be only those found to be within the limit of indebtedness pre- scribed by law for the taxing district issuing them and to be general obliga- tions. t~... of Washington and nt in the State of n, ic bonds have at the time of investment one of the three highest credit ratings of a nationally recognized rating agency. . General obligation bonds of a state other than the State of Washington and general obligation bonds of a local government of a state other than the State of Wash- ington, which bonds have at the time of investment one of the three highest cred- it ratings of a nationally recognized rating agency. . Certificates of deposit and any invest- ments authorized by law for the Treasur- er of the State of Washington or any local government of the State of Wash- ington other than a metropolitan munici- pal corporation but, except as provided in Chapter 39.58 RCW, such invest- ments shall not include certificates of deposit of banks or bank branches not located in the State of Washington. 3 41 . . . 11. Maturities To the extent possible, the City will attempt to match its investments with antici- pated cash flow requirements. In order to avoid an undesirable loss on premature liquidation of investments, the City will comply with the following guidelines. 11. 1 At least 1 % of the current operating budget shall be available on a single day's notice. (This is approximately $400,000.) 11.2 A minimum 10% of the portfolio shall mature in less than 30 days (approximately $1.5 million). 11.3 A minimum 40 % of the portfolio shall mature in less than one year (approximately $6.0 million). association doing business inside the corporate limits of the City of Port Angeles. If a specific maturity date is required, either for cash flow purposes or for confor- mance to maturity guidelines, bids will be requested for instruments which meet the maturity requirement. If no specific maturity is required, a market trend analysis will determine which maturities would be most advantageous. The City shall not knowingly make direct investments in companies supporting policies contrary to the U.S. Government position on Human Rights. 13. Internal Control The controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation of third parties, 1 . .t. anges in financial ets, . r t ... tions by employees offi w s th ity Training should be provided to staff in investments and personnel should keep current with fmancial development by participating in GFOAand MT A of US and Canada, sub- scribing to financial journals and periodicals, and participating in continuing education in investment management. Controls deemed most important include: control of collusion, separating transaction authority from accounting and.recordkeeping, custodial safekeeping, clear delegation of authority, specific limitations regarding securi- ties losses and remedial action, written confir- mation of telephone transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and code of ethics standards. Appendix C shows the internal control strategy. . =.... 11.4 No mo 0.. ~os mature in g t .', .. .... .. ppr:.- mately $4.5 million). 11.5 For the specific funds, like Firemen's Pension, reserve, or CIP Trust, funds may be invested in securities where extended maturi- ties may be of greater value. 12. Selection of Investment Instruments Investments shall be placed using an informal bidding procedure where rates will be received from at least three institutions. With the following exception, the invest- ment will be placed with the highest bidder. In order to stimulate the local economy, the City may place an investment with a local institution that is not the highest bidder, provided that the bid is not more than 25 basis points below the highest bidder. A local insti- tution is defined as a bank or savings and loan 5 43 . . . Appendix A Financial Dealers and Ii ~1(utrns 1 A-I 1 45 . . . Ii Appendix B Ineligible Securities B-1 1 1 47 . . . Ii Appendix C Internal Control C-l 1 1 49 . . . Responsibilities of the Treasurer Function Functions I. Authorization of investment transactions . Formal investment policy Prepared by - Adopted by 2. Execution of investment transactions 3. Timely recording investment transactions .. Recording of investment transactions in Treasurer's records . Recording of investment transactions in the accounting records . 4. Verification of investment, i.e., match broker confirmation to Treasurer's records . . Periodic reviews of collateral 6. Management's periodic review of the investment portfolio in conformance to stated investment policy . Monthly . Quarterly 7. Annual review of the Investment Policy and Investment Program 8. Changes in the Investment Policy . Prepared by . Adopted by C-3 1 Responsibilities Treasurer City Council Treasurer Treasurer Accountant Accountant Treasurer Accountant Accountant Acx:ountant with Treasurer's approval Treasurer Finance Director/ City Manager/ City Council Treasurer/ Fmance Director Treasurer City Council 51 IU- i I . . . Ii Appendix D Glossary :6 r 1 0-1 1 _ 53 . Securities in the open market as means of influencing the volume of bank credit and money. Federal Reserve System: The central bank of the United States created by Congress and consisting of a seven member Board of Gov- ernors in Washington, D.C., 12 Regional Banks and about 5,700 commercial banks that are members of the system. Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. . Federal Home Loan Banks (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to that played by th:fj.. ~.~ra1~ Rt ..... efV.. e Banks vis-a~ member comrurl 1 ~ Federal National Mortgage ociation (FNMA): FNMA, like GNMA was coartered under the Federal National Mortgage Associa- tion Act in 1938. FNMA is a federal corpora- tion working under the auspices of the Depart- ment of Housing & Urban Development, H.U.D. It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the. corporation is called, is a private stockholder-owned corpo- ration. The corporation's purchases include a variety of adjustable mortgages and second loans in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will re- ceive timely payment of principal and interest. . Government National Mortgage Association (GNMAor Ginnie Mae): Securities guaran- teed by GNMA and issued by. mortgage bankers, commercial banks, savings and loan . associations and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by FHA, VA, or FMHM mortgag- es. The term pass-throughs is often used to describe Ginnie Maes. Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked price is narrow and reasonable size can be done at those quotes. Local Government Investment Pool (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and rein- vestment. M. arketl.. a ~*,adin .. an Olsold. ri~1t at which a security erably be purchased Master Repurchase Agreement: A written contract covering all future transactions be- tween the parties to repurchase-reverse repur- chase agreements that establishes each party's . rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller-borrower. Maturity: The date upon which the principal or stated value of an investment becomes due and payable. Money Market: . The market in which short- term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. Open Market Operations: Purchases and sales of government and certain other securi- ties in the open market by the New York D-3 55 . Yield: The rate of annual income ret1lm/on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security. (b) Net Yield or Yield to Maturity is the current income yield minus l any premium above par or plus any discount from par in purchase price, with the adjust- ment spread over the period from the date of purchase to the date of maturity of the bond. . Ii ~ r I 1 . D-5 57 . Exhibit A City of Port Angeles Investment Policy August 7, 2001 . . 59 . . . I. 2. 3. 4. 5. 6. 7. 8. 9. 10. II. 12. 13. 14. 15. 16. 17. Contents Page Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 Scope ....................................................... 1 , 2.1 General Fund ............................................ 1 2.2 Special Revenue Funds .................................... 1 2.3 Capital Project Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 2.4 Enterprise Funds ...........".............................. 1 2.5 Trust and Agency Funds ................................... 1 2.6 RetirementlPension Funds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 2.7 Any new funds created by Council ........................... 1 Objective '. . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 3.1 Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 3.2 Liquidity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1 3.3 Return on Investment (Yield) ............................... 2 Prudence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Delegation of Authority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2 Ethics and Conflicts of Interest .................................... 3 Authorized Financial Dealers and Institutions . . . . . . . . . . . . . . . . . . . . . . . .. 3 Authorized Investments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ;. 3 8.1 RCW 43.84.080 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 8.2 RCW 39.59.020 ........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 8.3 RCW 39.59.030 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4 8.4 Repurchase Agreements .................................. 5 8.5 State Investment Pool ..................................... 5 8.6 Collateralization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 Safekeeping and Custody. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5 Diversification ................................................. 6 Maturities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6 Selection of Investment Instruments ................................ 6 Internal Control ................................................ 6 Performance Standards .......................................... 7 14.1 Market Yield ......... '. . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . .. 7 Reporting ..................................................... 7 15.1 Quarterly Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . .. 7 15.2 Quarterly Return on Investment Report . . . . . . . . . . . . . . . . . . . . . . .. 7 Distribution Income . . . . . '.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 16.2 Payment to Each Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7 Investment Policy Adoption ...................................... 7 -1- 61 . . . 1. Purpose The purpose ofthis document is to identify various policies and procedures that enhance opportunities for a prudent and systematic . investment-related activities. The policy outlines investments scope, objectives, delegation of authority, reporting requirements, internal control, investment limitations, safeguarding requirements, liquidity, performance expectation, quality, and maturity. The goal of the policy is to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands and conforming to. all Washington statutes governing the investment of public funds. 2. Scope . In shall be the general policy of the City of Port Angeles to pool all available cash into a common investment portfolio as authorized by RCW 35A.40.050. The investment policy applies to all financial assets of the City of Port' Angeles ("City"). These funds are accounted for in the City's Financial Reports and include all funds: 2.1 General Fund 2.2 Special Revenue Funds ( 2.3 Capital Project Funds 2.4 Enterprise Funds 2.5 Trust and Agency Funds 2.6 Retirement/Pension Funds 2.7 Any new funds created by Council 3. Objective The primary objectives, in priority order, of the City's investments activities shall be: 3.1 Safety Safety of principal is the foremost objective. It is the primary duty and responsibility of the City Treasurer to protect, preserve, and maintain cash 'and investments placed in hislher trust on behalf ofthe citizens ofthe community. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. a. Credit Risk - The City of Port Angeles will minimize credit risk, the risk of loss due to the failure of the security issuer or backer, by: · Limiting investments to the safest types of securities · Pre-qualifying the financial institutions, brokers/dealers, intermediaries, and advisers with which the City will do business. · Diversify the investment portfolio so that potential losses on individual securities will be minimized. b. Interest Rate Risk - The City will minimize the risk that the market value of securities in the portfolio will all due to changes in general interest rates, by: · Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity. · Investing operating funds primarily in shorter-term securities, money market mutual funds, or similar investment pools. 1 63 . . . 6. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution ofthe investment program, or which could impair their ability to make impartial investment decisions. 6.1 Employees and investment officials authorized to place or approve investments shall not personally nor through a close relative maintain any accounts, interest, or private dealings with any firm with which the City places investments, except for regular savings accounts, checking accounts, money market accounts, or other similar transactions which are offered on a non-negotiable basis to the general public. 6.2 All persons authorized or approved for investments shall disclose to the CityMan~ger any material financial interest in financial institutions that conduct business within this jurisdiction. 6.3 All personnel involved in the investment function shall adhere closely to the City's Code of Ethics. 7. Authorized Financial Dealers and Institutions The City Treasurer will maintain a list of financial institutions as required by the Public Deposit Commission, authorized to provide investment services (R.C.W. 39.58.080). Authorized broker/dealers and financial institutions will be limited to those that meet one or more of the following: · financial institutions approved by the Washington Public Deposit Protection Commission; or · primary dealers recognized by the Federal Reserve Bank; or · non-primary dealers or institutions qualified under U.S. Securities and Exchange Commission Rule 15c3-1, the Uniform Net Capital Rule, and a certified member of the National Association of Securities Dealers. 7.1 Whenever possible the City shall make an effort to utilize brokers or dealers doing business in the State of Washington, or recognized, adequately capitalized dealers on the west coast. 7.2 A current audited financial statement is required to be on file for each financial institution and broker/dealer in which the City invests. 7.3 In selecting financial institutions for the deposit or investment of City funds, the Treasurer shall continue to monitor the financial institutions' credit characteristics and financial history throughout the period in which City funds are deposited or invested. 7.4 From time to time, the investment officer may choose to invest in instruments offered by minority and community financial institutions. In such situations, a waiver to the criteria may be granted. All terms and relationships will be fully disclosed. prior to purchase and will be reported to the appropriate entity on a consistent basis and should be consistent with state or local law. These types of investment purchases should be approved by the appropriate legislative or governing body in advance. 8. Authorized Investments All municipal corporations in Washington State, including the City of Port Angeles are empowered by statute to invest in the 3 65 . · Bonds or warrants of a local improvement district which are within the protection of the Local Improvement Guaranty Fund Law. · Shares of mutual funds with portfolios consisting of only United States Government bonds or United States Government guaranteed bonds issued by federal agencies with average maturities less than four years. · Shares. of money market funds with portfolios consisting of only bonds of state and local governments or other issuers authorized by law for investment by local governments, which bonds have at the time of investment one of the two highest credit ratings of a nationally recognized rating agency. . 8.4 In addition, the City may participate in repurchase agreements provided the securities for the agreement are included iIithe above list. The City shall obtain control ofthe securities purchased through repurchase agreements. Prior to entering a repurchase transaction, the City must have a Master Repurchase Agreement with the banklbroker. 8.5 State Investment Pool 8.6 Collateralization Where allowed by state law and in accordance with the GFOA Recommended Practices on the Collateralization of Public Deposits, full collateralization will be required on non-negotiable certificates of deposit. (See GFOA Recommended Practices, Appendix 3) . 9. Safekeeping and Custody The City recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity. To decrease the risk of default, the City Treasurer shall periodically establish guidelines and strategies for investment. In addition to general policy consideration, the following specific policies shall be implemented. 9.1 All security transactions, including collateral for repurchase agreements, entered into by the City of Port Angeles shall be conducted on a delivery-versus-payment (DVP) basis. Securities purchased by the entity will be delivered against payment and held in a custodial safekeeping account with the trust department of a bank. The trust department of a bank, a third party custodian, will be designated by the Investment Committee and all transactions will be evidenced by safekeeping records. 9.2 To protect against potential fraud and ~mbezzlement, bearer instruments shall be secured through third-party custody and safekeeping procedures provided bya finandal institution designated as primary agent. The primary agent shall issue a safekeeping receipt to the City of Port Angeles listing the. specific instrument, rate, maturity and all other pertinent information. 9.3 Purchases of Bankers' Acceptances shall be limited to the top 25 national banks, and the top six national banks chartered to do business in the State of Washington. Acceptances from highly rated foreign banks should be in the top 100 world banks. 9.4 ~ For purchasing certificates of deposit (CDs) the City's investments should be limited to 85% of net worth of such institution. The Institution's status shall be reviewed and accepted by the Public Deposit Protection Commission (PDPC) or properly collateralized as required by the state for amounts exceeding FDIC and FSLIC coverage. 5 67 . . . Training should be provided to~ta[f in investments and personnel should keep current with financial development by participating in GFOA and MT A of US and Canada, subscribing to financial journals and periodicals, and participating in continuing education in investment management. Controls deemed most important include: control of collusion, separating transaction authority from accounting and record keeping, custodial safekeeping, clear delegation of authority, specific limitations regarding securities losses and remedial action, written confirmation of telephone transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and code of ethics standards. Appendix C shows the internal control strategy. 14. Performance Standards The investment portfolio shall be designed to attain a market-average rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints, the cash flow characteristics ofthe portfolio, and State and local laws and ordinances that restrict investments. 14.1 Market Yield The basis used by the City Treasurer to determine whether market yields are being achieved shall be six-month U.S. Treasury Bills or 90-day CD rates. 15. Reporting The City Treasurer is charged with the responsibility of preparing a report on investment activity. 15.1 Quarterly Reports The City Treasurer shall submit an investment report to the City Council. This report should include: · Type of Investment · Institution · Date of Maturity · Amount of deposit or cost of the security · Yield 15.2 Quarterly Return on Investment Report The quarterly Return on Investment Report shall be prepared by the City Treasurer. Information in this report should include: · Interest earned · Average weighted yield · Comparison of yield to six-month T- Bills or 90-day CDs. 16. Distribution of Income Interest Income received shall be distributed monthly from the common portfolio to all participating funds in the following order: \ 16.1 Payment to Each Fund Payment to each fund of an amount based on the ending cash balance included in the common portfolio for the earning period. 17. Investment Policy Adoption The City of Port Angeles' investment policy shall be adopted by a resolution of the City Council. The policy shall be reviewed on an annual basis and any modifications made thereto must be approved by the City Council. 7 69 . Appendix A Financial Dealers and Institutions . . A-I 71 . Appendix B Ineligible Securities . . B-1 73 :. Appendix C Internal Control . . C-l 75 . . . (4. Responsibilities of the Treasurer Function Functions 1. Authorization of investment transactions · Formal investment policy - Prepared by - Adopted by 2. Execution of investment transactions 3. Timely recording investment transactions · Recording of investment transactions in Treasurer's records · Recording of investment transactions in the accounting records Verification of investment, i.e., match broker confirmation to Treasurer's records 5. Safeguarding of Assets and Records · Reconciliation of Treasurer's records to accounting records · Reconciliation of Treasurer's records to bank statement and safekeeping records · Review of a. Financial institution's financial condition b. Safety, liquidity, and yields of investments · Maintaining complete and current financial institution and brokerage company files · Periodic reviews of collateral 6. Management's periodic review of the investment portfolio in conformance to stated investment policy · Monthly · Quarterly 7. Annual review ofthe InvestmentPolicy and Investment Program 8. Changes in the Investment Policy · Prepared by · Adopted by C-3 Responsibilities Treasurer/Finance Director City Council Treasurer/Finance Director Treasurer Accountant Accountant Accountant Treasurer Accountant Accountant/Sr. Accountant Finance Director Accountant Finance Director Finance Director/Accounting Mgr. City Manager City Council Treasurer/Finance Director Treasurer/Finance Director City Council 77 . Appendix D Glossary . . D-l 79 . . . :(~.t~if5;";'.'\:,,~~,;; ;~i; Commercial Paper - An unsecured.short- term promissory note issued by corporations, with maturities ranging from 2 to 270 days. Convexity - A measure of a bond's price sensitivity to cha,nging interest rates. A high convexity indicates greater sensitivity of a bond's price to interest rate changes. Coupon Rate - The annual rate of interest received by an investor from the issuer of certain types of fixed-income securities. Also known as the "interest rate". Credit Quality - The measurement of the financial strength of a bond issuer. This measurement helps an investor to understand an issuer's ability to make timely interest payments and repay the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower. Credit quality ratings are provided by nationally recognized rating agenCIes. Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or principal on a security. Current Yield (Current Return) - A yield calculation determined by dividing the annual interest received on a security by the current market price ofthat security. Dealer - A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays for the securities when they are delivered either to the purchaser or his/her custodian. Der~vative Security - Financial instrument created from, or whose value depends upon, one or more underlying assets or indexes of asset values. Discount - The difference between the cost price of security and its value at maturity when quoted at lower than face value. A security selling below original offering price shortly after sale is also considered to be at a discount. Discount Securities - Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g., U.S. Treasury bills. Diversification - A process of investing assets among range of security types by sector, maturity, and quality rating. Duration - A measure of the timing of the cash flows, such as the interest payment and the principal.repayment, to be received from a given fixed-income security. This calculation is based on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a security is a useful indicator of its price volatility for given changes in interest rates. Fair Value - The amount at which an investment could be exchanged in a current transaction between willing l?arties, other than in a forced or liquidation sale. Federal Credit Agencies - Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&Ls, small business firms, students, farmers, farm cooperatives, and exporters. Federal Deposit Insurance Corporation (FDIC) - A federal agency that insures bank deposits, currently up to $100,000 per deposit. D-3 81 . cost of a control should not exceed the benefits likely to be derived; and 2) the valuation of costs and benefits reqUIres estimates and judgments by management. Internal controls should address the following points: . 1. Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 3. Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities - Book-entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. 5. Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. 6. Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties . ,";?~;,;~-t;:" " ansmg from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. 7. Development ofa wire transfer agreement with the lead bank and third-party custodian - The designated official should ensure than an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers. Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields than short-term securities. This configuration usually occurs during periods of high inflation coupled with low levels of confidence in the economy and a restrictive monetary policy. Investment Company Act of 1940 - Federal legislation which sets the stan~ards by which investment companies, such as mutual funds, are regulated in the areas of advertising, promotion, performance reporting requirements, and securities valuations. Investment Policy - A concise and clear statement of the objectives and parameters formulated by an investor or investment manager for a portfolio of investment securities. Investment-grade Obligations An investment instrument suitable for purchase by institutional investors under the prudent person rule. Investment-grade is restricted to those obligations rated BBB or higher by a rating agency. D-5 83 . . . Portfolio - Collection of securities held by an investor. Positive Yield Curve - A chart formation that illustrates short-term securities having lower yields than long-term securities. Premium - The amount by which the price paid for a security exceeds the security's par value. Primary Dealer - A group of government securities dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker-dealers, banks, and a few unregulated firms. Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy customers. Many interest rates are keyed to this rate. Principal - The face value or par value of a debt instrument. Also may refer to the amount of capital invested in a given security. Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public funds investors relating to investment practices. Qualified Public Depositories - A financial institution which does not claim exemption from the payment of any sales or . compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. Rate .of Return - The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return; Repurchase Agreement (RP or REPO) - A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, that it, increasing bank reserves. Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase securities at a specified price from a second party and a simultaneous agreement by the first party to resell,the securities at a specified price to the second-party on demand or at a specified date. Safekeeping - Ac serviCe to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. Secondary Market - A market made for the purchase and sale of outstanding issues following the initial distribution. Securities & Exchange Commission - Agency created by Congress to protect investors in securities transactions by administering securities legislation. Swap - Trading one asset for another. D-7 85 . FORTA~GEL~S WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: AUGUST 7, 2001 To: MAYOR DOYLE AND CITY COUNCIL FROM: YVONNE ZIOMKOWSKI, FINANCE DIRECTOR SUBJECT: CONTRACT WITH DIVERSIFIED RESOURCE CENTER FOR MAIL ROOM/COPY CENTER SERVICES Summary: Since 1994, the City has had a contract with Diversified Resource Center to provide mail room and copy center services. Funding to support group employment for developmentally disabled individuals has decreased. Without a raise in the contract amount, Diversified Resource Center will be forced to terminate its contract with the City, as the contract is running at a loss. . Recommendation: Staff recommends increasing the contraCt payment to $1,577 per month with an automatic COLA increase as of January 1,2002. Back2round / Analysis: In 1994, the City entered into a contract with Diversified Resource Center (DRC) to provide mail room and copy center services. The duties covered by this contract include picking up, delivering, sorting and distributing the City's mail; preparing utility bills for mailing; operating the copy and fax machines; preparing the Council packets twice monthly; collecting and sorting the recycling from City offices; and copying, collating, and binding the City budget, annual report, and other lengthy documents. Over the years, the face of supported employment for individuals with developmental disabilities has changed. Ten years ago, DRC employed more than 80 people in various work crews; today, there are only 29 employed. Referrals for group employment are made by the Division of Developmental Disabilities and funding is attached to these referrals. DRC has informed us that no new referrals will be made to this program. Because ofthe lack of outside funding, DRC has been forced to terminate several local contracts due to financial losses. . In June 2001~ notification was received that the City contract would be terminated in August 2001, as DRC absorbed an average loss of $306 per month for all of 200 1. 87 DIVfRSlflflf'lRfSOURCf. CfNTfR 430 East Lauridsen BoulevaFd,Port Angeles, Washington, 98362 July 23,2001 Yvonne Ziemkowski, Director Finance Department City of Port Angeles, W A 98362 Dear Yvonne: Thank you for your efforts on our behalf regarding the enclave we have at the City's mail room/copy center. On June 19, Carol Liljedahl, Fiscal Officer and I wrote you regarding the financial deficit we experience in maintaining a crew and supervisor (job coach). Our analysis of representative pay periods of year 2000 showed a deficit of $239.50 per month. Thus far in 2001, we have absorbed, on average $306.00 per month loss. In January 2002, we will be presented with increased minimum and prevailing wage rates~ hence, our losses will increase commensurately. In our discussions I have also explained to you that the face of supported employment for individuals with developmental disabilities has changed. Ten years ago, Diversified Resource Center had over eighty (80) people working on our various crews (and in enclaves such as the city). We currently have twenty.,.nine (29) people. No new referrals to Group Supported Employment will be made; (Referrals . are made by the Division of Developmental Disabilities and funding is attached to these referrals). Without this source of funding, it is necessary that we (as a private company) maintain all of our contracts as profitable. During the past four years, we have terminated our services to several of the contracts we held in Port Angeles. In each instance, we made all efforts to gain increases that cut our losses; when we were not able to do so, we and the contract holders mutually and respectfully agreed to terminate the contract. Thank you again for your assistance in gaining an increase for our contract with the City. I hope this information helps you as you present "our case" to the City Council on August 7. Sincerely, 7n~~ Marie Campbell, Executive Director Our Community. is Diversified 89 . . . CONTRACT FOR SERVICES THIS CONTRACT is made and entered into between the City of Port Angeles, an optional code city of the State of Washington (hereafter referred to as "City"), and Diversified Resource Center, a non-profit corporation ofthe State of Washington (hereafter referred to as "Contractor"). REPRESENTATIONS 1. The City has determined that certain mail room and copying activities can be performed cost effectively pursuant to a contractual relationship with the Contractor. 2. The collective bargaining unit representing the employment position that would normally perform such activities is willing to accept the contractual arrangement, provided that; in the event of any layoff of a permanent full-time or part-time Finance Department employee who is a member of said collective bargaining unit, the City will terminate this Contract. AGREEMENTS In consideration of the above representations and the agreements set forth below, the parties agree as follows: 1. Scope of Services. The Contractor shall perform the activities set forth in the scope of services attached hereto as Exhibit "A". 2. Payment. The City shall pay the Contractor $1,577.00 per month, which payment shall be due and owing on the last day of each month. For any services performed for less than a full month, payment shall be pro-rated accordingly. 3. Termination. This Contract shall continue and be binding upon both parties unless terminated by either party giving thirty (30) days written notice to the other party. 4. Independent Contractor Status. The relationship created by this Contract is that of independent contracting entities. The Contractor and its employees are not employees of the City and are not entitled to the benefits provided by the City to its employees. 5. Indemnification/Hold Harmless. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising,out of or in connection with the performance of this Contract except for injuries and damages caused by the sole negligence of the City. Should a court of competen! jurisdiction determine that this Contract is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood tpat the indemnification provided herein constitutes the Contractor's waiver ofimmunity under Industrial Insurance Title 51 RCW, solely for the purposes of this indemnification. This - 1 - 91 . 12. Warranty. The Contractor warrants that the work shall be performed in a competent, workmanlike manner. 13. Authority. The parties warrant that the undersigned have full and complete legal authority to sign for each respective party and to commit such party to the performance of the agreements set forth herein. . IN WITNESS WHEREOF, the parties hereto have executed this Contract on this -----'- day of August, 2001. CITY OF PORT ANGELES DIVERSIFIED RESOURCE CENTER By: Title: By: Title: Attest: Attest: City Clerk Approve as to form: Craig D. Knutson City Attorney divind.con July 31,2001 . - 3 - 93 . . . ~ORTANGEtES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: August 7, 2001 To: MAYOR DOYLE AND CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: PURCHASE OF LOT 17, ISLAND VIEW ESTATES Summary: Lot 17 adjacent to the Port Angeles Landfill is available for purchase. The City has attempted to purchase the property in the past and has been unsuccessful. A price has been negotiated. Ownership of the property will provide benefits to the City. Recommendation: Authorize the purchase of Lot 17, Island View Estates for $83,000 ($80,000 as the City contribution and $3,000 as the First American Title Company contribution) utilizing Solid Waste Enterprise Funds, and authorize the Mayor to sign the purchase and sale agreement. Back~round / Analysis: Lot 17, Island View Estates a 9.72 acres parcel is located West ofthe City of Port Angeles Landfill and is owned by the Jack Shields Credit Trust. It is bounded on the North by the Strait of Juan de Fuca, the South by City property, and the West by Dry Creek. The City has an easement for the industrial water line that runs EastlWest on the property. The road access to the property, granted by an easement in 1947, is through the Landfill. The City has been involved in litigation regarding the current access easement. Purchase of the property will resolve this litigation. Benefits to purchasing the property are not limited to the resolution of the litigation. Additional benefits include: buffer zone for the pistol and shotgun range that is to the North ofthe property, protection of environmentally sensitive areas and steep slopes, and easier access to ground water wells on the beach. Council authorized the Director of Public Works and Utilities to negotiate a purchase price for Lot 17 utilizing the appraisals for the property prepared by Frykholm Appraisal, December 1999 and Halberg Pacific Appraisal Service, December 2000 and return with the results. A purchase price of$83,000 has been negotiated. The details of the purchase and sale agreement are being worked out. The contract in principal is as follows: 1) Sales price $83,000 [$80,000 City contribution and , $3,000 First American Title Company contribution], 2) First American Tittle Company provides tittle insurance and prepares the papers for closing, 3) each party pays its normal share- of taxes, and recording and attorney fees, and 4) the owner will prepare the sales 95 . ";.: -,.':',\J::':,,:,:::',:>,",,~) " C ',,:;..-:::j;' :>,'-'/,':1 208 264 8828 P.02 JUL 23-2001 10:16 PM JSH -~ . VACAHT LAND REAL ESTATE PURCHASE AND SALE AGR~EMENT Port Angeles, Washington -' 2001 Ci f P rt Ang.'.s agree. to purchase and the The undersigned purchaser, the '!I 0 0 to sell on the fonowing terms, the real undersIgned Sener, the Jack Shields lcredd~ Tru~$t:t~~~ the City of Port Angeles. Ctallam estate commonly known as Lot 17, Is an ew ' .. County, WA, ,.gaUy described al: Lot 17 I \'land View Estates. Section 35/36 Twp 31 N. R7W W.M., elatlam County. WA (~ agent i. authorized by bOth parties to insert or allach \he correct legal description into this purchaae and sate agreement) 1. PURCHASE PRICE. The total purchase price is Eighty Three Thousand Dollars ($83,000.00), payable as cash at closing. '. : i~~'purchase price win be paid as fo\1ows: $80,000.00 from the City of Port Angeles. $3\00 . iOO~from Firat American Title. . -;~-::r:': " "j)!in>:>~,:~'t 2. FINANCING. This agreement is not conditioned on financing. 3. CONTINGENCIES. No"e . 4. CONO\TlON OF TITLE. This property is 80ldsubject to the encumbrances and limitations identified as lIlimitations" in. the Vernon Frykholm appraisal dated December 9. 1999. a copy of which i& attached hereto. as welf as the exceptions. and special exceptions shown In the Firtt American Title Report, a copy of which IS attached hereto. Monetary encumbrances not assumed by PurchaBer shall be paid by the Seller on or before closing. \ 5. TITLE INSURANCE. Seller authorizes L.nder or Closing Agent, at Seller's expense, to apply for a standard form buyer's policy of title insurance, with First American TItle. A copy of the preliminary committment is attached hereto. 8. CLOSING OF SALE. The closing agent shall be First American Title. Inc. Closing shall occur on or before August 15. 2001. . 7. FIRPTA . TAX WITHHOLDING AT yLOSING. The Cloling Agent ia instructed to prepare a certification that Seller is not a foreign person within the meaning of the Fore;gn Investment in Reel Property Tax Act. Seller agrees to algn this certification. If Seller !s a fqreign person, and this tranaaction ia nototherwiae exempt from FIRPTA, Closing Agent is instructed towithhoJd and pay the required amount to the Internal Revenue Service. . 8. POSSESSION. Purchaser.. shan be entitled to p~seaaion on etol'ng. "Closing" means the date on which a" documents are recorded.'and the ..,. pmceeds are available to Seller. S&1I8r agrees to maintain the property and ineluded appUances VACANrI.AND KULESrATl! PUJU:HASI' AND $AU! MlIU!P.ttU::ttf - \ 97 . . . JUL-23-2001 10:17 PM JSH 208 264 8828 P.04 attorney's fees, litigation costs and expenses. title report fees. and other expenses incident to enforcement of rights hereunder. 16. EARNEST MONEY RECEIPT. Escrow Agent acknowledges receipt from Purchaser of $3,000.00 total earnest money in the form of a C8ahier's or certified check. Escrow Agent shall not deposit any check until Purchaser and Sener have signed this Agreement. 17. BROKER. (Please check one) [x J Both parties represent and warrant to one another that no commissions or fees are due any brokers, real estate agents or other third parties as a result of this Purchase and Sale Agreement. [ ] The Purchaser was r.pr.sented by: I of regarding this transaction. the Seller was respreaented by . of The parties acknowledge receipt of, and incorporate herein by reference the Agency Disclosure Forma, prepared by the real estate agents, and the commission agreement. The parties to this transaction direct the escrow agent to pay the commissions as set forth in the commission agreement at the time of closing. 18. GENERAL PROVISIONS a. TIME IS OF THE ESSENCE. Time is of the ."ence of this Agreement. b. NO VERBAL AGREEMENTS. There are no verbal or other agreements which modify or affect this Agreement. THIS AGREEMENT CONSTITUTES THE FULL UNDERSTANDING BETWEEN THE SELLER AND PURCHASER. c. REALTOR DISCLOSURE. Jeanelle Shields. the Trustee of the Jack Shields Credit Trust, has disclosed that she is a realtor licensed in the State of Washington. d. SECTION 1031 EXCHANGE. If seller elects to engage in a section 1031 tax deferred exchange, .the Purchaser will reasonably cooperate and execute documents necessary for the exchange, provided that the cost of the exchange is borne by the Seller. 19. CASUAL TV CLAUSE. If prior to closing, improvements on said premises shall be destroyed or materially damaged by fir. or other casualty. this Agreement at the option of Purchaser shan become null and void. 20. AGREEMENT TO PURCHASE AND TIME LIMIT FOR ACCEPTANCE. Purchaser offers to purchase the property on the above terms and conditions. Seller has until midnight of July 30, 2001 to accept this offer. Acceptance Ia not effective until a signed copy hereof is actuany received by Purchaser. If this offer is not so VACANT LAND IU!Al.IlST ATE PtJRCHASE AM) SAI..S ACiREEMENT . J 99 .1 . . i\$SWM~:fIQNS&lJjMl1;liS(;C()NDITI()NS. This appraisal has been made after a personal inspection of the property identified in this report. The conclusions contained herein have been arrived at and are predicated upon the following conditions: Title Considerations:, 1. No responsibility is assumed for legal or title considerations. Title to the property is assumed to be good and marketable unless otherwise stated in this report. 2. The property is appraised free and clear of any or all liens and encumbrances unless otherwise stated in this report. Mana2ement Considerations: 3. Responsible ownership and competent property management are assumed unless otherwise stated in this report. Source Material Considerations: 4. The information furnished by others is believed to be reliable. However, no warranty is given for its accuracy. 5. All engineering is assumed to be correct. Any plot plans and illustrative material in this report are included only to assist the reader in visualizing the property. Property Considerations: 6. It is assumed that there are no hidden or unapparent conditions of the property, subsoil, or struc,;tures that render it more or less valuable. No responsibility is assumed for such conditions or for arranging for engineering studies that may be required to discover them. 7. It is assumed that there is full compliance with all applicable federal, state, and local environmental regulations and laws unless otherwise stated in this report. 8. It is assumed that all applicable zoning and use regulations and restrictions have.. been complied with, unless a nonconformity has been stated, defined, and considered in this appraisal report. 9. It is assumed that all required licenses, certificates of occupancy or other legislative or administrative authority from any local, state, or national governmental or private entity or organization have, been or can be obtained or renewed for any use on which the value estimates contained in this report are based. 10. Any proposed improvements are assumed to be completed in a good workmanlike manner in accordance with the submitted plans and specifications. 11. It is assumed that the utilization of the land and improvements is within the boundaries or property lines of the property described and that there is no encroachment or trespass unless otherwise stated in this report. 12. West 18th Street runs to the east side of the sanitary landfill. The landfill has a locked gate at, that point and allows public access only during the hours of operation from 8:00 am to 5:00 PM, Monday - Sunday. The subject, then, has no legal dedicated access to it. This point is the subject.of a law suit where the property owners are suing the City of Port Angeles for access across the landfill. For purposes of the report the client, the City Frykholm Appraisal 99-127 101 . . . I... .....A:Sslf:~QI$.:I~~~f:JQNl)I:t1:QNS.((;pnt~dji. I Purchase Considerations: 21. The appraiser assumes that a purchaser is aware that: · this appraisal on the subject property does not seIVe as a warranty on the condition of the property, · it is the responsibility of the purchaser to examine the property carefully and to take all necessary precautions before signing a purchase contract, and · any estimate for repairs is a non-warranted opinion of the appraiser. Court Testimonv Consideration: 22. There shall be no obligation required to give testimony or attendance in court by reason of this appraisal, with reference to the property in question, unless satisfactory arrangements are made in advance. Specific Considerations: The appraisal assumes: 1. that the subject has physical and legal access through the Port Angeles Landfill which is located between the subject and West 18th Street, 2. that along with physical and legal access that power and telephone would be available to the subject property, 3. that there is a building site on the subject property so that a well could be located on the subject site that is at a typical depth for the subject area, 4. that a septic system including a septic tank, drainfield, and reseIVe area could be located on site with appropriate setbacks and buffers from the well head and critical areas, 5. that a portion of the pipeline easement could be used for the septic, drainfield and reseIVe area if necessary. Frykholm Appraisal 99-127 103 I I I I I I .:1 ...~.:.. " 1 "'-'. " 3 """ ", Declining Businesses moving outside city limits Internet purchases 2001 receipts 60/0 less than last year ~- Wholesale non-durable 170/0 decrease General retail 70/0 decrease " Automotive 290/0 decrease (almost $60,000 in 6 months) c Small increases in wholesale durable goods and mi~9~r~t?_lIJr~g~_ '. 5 () 1;200 1,000 Ii Budget . Mid year 800 600 400 200 o ~,v i5 <()~ ~.. ~~~ !<.o0 , ~t::i ~v .~ c# 0<- 1f ~ 't!iJ-0 ~'b' .....;e., I, ' o u s a n d s " l 7 ...:.,; " 9 , Thous ands 420 430 425 415 405 1996 1997 1998 1999 2000 2001 bUdget ~..;.. - ". 11 , ~ I ~ ~ I . ~13 '. 15 0.5 o 1996 1997 1998 " 17 11% 28% . Less than 30 days ..30 days to 1 year 81 year to 2 years 02 years to 3 years ..o.,gr 3 years " ------~- ---..-- ----------------------,--,: . .. .. 19 . . ~ORTANGELES WAS H I N G T ,0 N, U. S. A. CITY COUNCllMEMO DATE: AUGUST 7, 2001 MAYOR DOYLE AND CITY COUNCIL / I ',,}~ YVONNE ZIOMKOWSKI, FINANCE DIRECT~ V MID-YEAR BUDGET STATUS REpORT To: FROM: SUBJECT: Background: . I am pleased to provide the budget status reports for the six-month period ended June 30, 2001. These reports show the City's financial position at mid-year as compared to the budget and the same period in the prior year. The reports are divided by funds and show revenues by sources and expenditures by department and object. The percent of revenue to collect columns reflect uncollected revenues as compared to budget. Funding available columns show percentage left to spend in the 2001 budget. The benchmark, for analytical purposes, should be 50% assuming all financial transactions occur at the same level each month. Higher percentages indicate very controlled spending. Lower percentages mean potential spending over budgeted appropriations. Following the narratives are tables and schedules showing details of all revenues and expenditures by fund, department and object. These reports are mostly for informational purposes. A presentation will be made at'the August 7, 2001 Council meeting, showing where we are according to budget. During the budget 2002 preparation, staff will estimate the City's financial condition for year-end and present the Council with proposed amendments to the 2001 budget. General Fund The General Fund budget is on target with 51% of revenues collected and 48% of appropriations expended (Table 1). . General Fund revenue by major revenue source is depicted in Table I and Table n. Almost 51 % oftax revenue, which comprises 60% of the General Fund budget and includes property taxes, sales and use taxes, utility taxes, and a small percentage of other taxes such as gambling and leasehold, has been collected as of June 30. This is at a slightly lower level as compared to last year at this time 10'5 i I I. . . Overall, the General Fund expenditures for the first six months were $6,356,609, which is 10.3% more than 2000 at this time. These variances were budgeted and are largely due to additional transfers to the Capital Improvement Fund ($305,000) and increases in personnel services. Personnel benefits, still on target as compared to budget (52.6% unexpended), increased 4.2% over 2000 levels and reflect a 3.51 % costofliving increase, changes in pay ranges due to several new union contracts, and increases in medical insurance costs. The 2001 General Fund expenditures also include a new position in the Parks and Recreation Department (Cemetery). Supplies and charges for services are above 2000 levels, but on target as compared to the budget. Capital outlay, which includes $44,086 for vehicle replacement and several projects such as city pier piling and cross bracing replacement, several parks improvements, and printers for Public Works, is still 66% unexpended. Some of the projects will be completed during the summer and fall and Equipment Services is in the process of ordering vehicles and equipment. At this time we have identified several areas which may require budget amendments. They include: . $20,000 vacation payout and retirement excess compensation for the Human Resources Assistant who retired this summer. $20,000 vacation payout for the Recreational Manager who resigned in March. This cost will probably be offset by the delay in hiring his replacement. $8,000 cost for the primary election. Roofrepair for the Fire Hall. At this time, the cost ofthis project is unknown. . . . General Fund reserves, or fund balance, was almost $2.5 million as of December 31, 2000, which is approximately $600,000 more than budgeted. According to our Financial MaIlagement Policy, we can designate this surplus to fund capital improvements. During the adoption of the Capital Facility Plan, staff proposed additional funding of $600,000 from the 2000 budget surplus. Of course, this will require formal budget amendments, which can be done during the 2002 budget process. It is estimated that after all budgeted and proposed transfers, the fund balance will be $1.8 million. This level, representing 14% of the City's operating expenditures, is in compliance with the City's policy. Since the Street fund is largely supported by the General Fund, the graph shows the combined reserves of these two funds. General Fund and Street Reserves Millions 4 5 3 2 o 1996 1997 1998 1999 2000 2001 est. 107 . . . Criminal Justice The one-tenth of one percent sales tax is distributed based on countywide sales tax and population. The year-to-date revenu~ is the same as in 2000 (see Schedule C). I do not expect any problems with collecting the budgeted amount. These funds essentially exist to support the debt service of major capital street projects and the partial support of the stteetpaving program. The debt payment includes Marine Drive and the 8th Street culvert project (first one quarter of one percent) and the 8th Street reconstruction (second one quarter of one percent). The outstanding debt on these loans is $497,939 maturing in 2012 for Marine Drive, $201,911 maturing in 2005 for the 8th Street Design, and $1,738,800 maturing in 2020 for the 8th Street reconstruction. Operating revenues and expenses are higher than both last year and the 2001 budget, largely as a result of higher power sales to Daishowa America. Removal of the Elwha Dam in February 2000 increased Daishowa's power consumption an average of 19MWa (megawatts) per day. Collection of this revenue 2001 est. began in March 2000, thereforein 2001 there will be an additional two months of revenue. Since rate increases are proposed starting in October 2001, operating revenues will be higher than budgeted. Real Estate Excise Taxes Year-to-date tax revenue is 30% more than last year with only 35% left to collect. Low interest rates stimulated. the real estate market and, ifthis trend continues for the rest ofthe year, we should collect $40,000 more than budgeted. This is good news, as these funds can be used for the much needed street projects. Electric Utility Fund On the expeI!se side, there is a direct correlation between power sales and power purchase. Since Bonneville Power Administration (BP A) is increasing rates by 46% in October, the Real Estate Excise Tax Thousands 250 200 150 100 50 o 1996 1997 1998 1999 2000 2001 2001 budget est. Electric Utility Working Capital 2000 1999 1998 1997 1996 o 2 4 6 Millions 8 10 109 . Internal Services Funds This group includes Equipment Services, Information Technology, and the Self-Insurance Fund. All these funds operate on the basis of reimbursement and all have reasonable cash balances necessary for operation in the year 2001. Equipment Services has reserves of$3.8 million designated for equipment replacement. This fund is supported by charges for operational and replacement expenses assigned to each participating department's equipment. For year-end 2000, we have returned to a positive cash flow and increased the ending cash reserves. The General Fund contributed an additional $438,735 to catch up prior replacement allocations for all operational equipment with the exception of major fire pumper apparatus. A major challenge facing Information Technology is to generate replacement value for the main financial system. We are planning to replace the existing financial system in the year 2002, which will require additional contributions from the General Fund and utilities. Additionally, IT staffis working on bidding long distance telephone services and continues in its efforts to increase interagency cooperation. At midyear, the Self Insurance Fund's time loss claims were higher than budgeted, amounting to $45,151. Fortunately, this is almost 35% below last year. We are hoping that in the second . half ofthe year claims will slow down as they have in the past. . 111 . . . We all know the stocks and bonds market can be cyclical, but I don't think anyone expected the . market to be that unpredictable. Starting in June 1999, the Fed raised the rates by 25 basis points. six times until it reached 6.25% in September 2000. Last year the perception of more rate increases and a decrease in bond offerings caused the yield curve to invert. Historically, inverted yield curves have been leading , indicators of future economic weakness and we predicted a major downturn. We didn't have to wait long. In the second half of 2000, the economy started to slow down. After the stock market roller coaster ride in 2001, the only way to boost the economy was to decrease rates and the cycle of decreasing rates started again. Starting in January 2001, 4 the Feds decreased rates six times. As of July 31, the Fed funds target rate was 3.75% 2 and another decrease is expected in August. The Local Government Investment Pool's rate of return is 244 basis points less than in July of last year. Coupons on two year Treasury Notes decreased from 6.3% to 3.8%. Only the long end of treasury bond rates remained reasonably flat and decreased by only 25 basis points from 7.78% for a 30-year bond in July 2000 to 5.53% in July 2001. Investment Review Treasury Yield Curve 7 6 5 4 '3 2 1 o ~ ~ ~ ~ # # C';) co ~ e> ~ Jf .... <11'::;;; e> e> Jf Jf c::;,'::;;; ;:,'::;;; '" "5 e> Jf '<).::;;; City's Investment Portfolio All of the City's available cash is consolidated into a common investment portfolio. At this time, the portfolio averages more than $36 million, which is seven and a half times more than 10 years ago. The City's portfolio is maintained at a high degree of safety and liquidity and still earns a high return. Our Investment Policy specifies eligible investments for the City. All City investments (other than cash equivalents) are rated AAA by both Moody's and Standard & Poor (S&P). At this time, the portfolio is diversified --;- LGIP Net Rate of Return 7 6 1-:-20001 -+- 2001 5 3 Jan Feb Mar Apr May Jun Jul Maturities as of July 31, 2001 11% 13% 21% 27% . Less than 30 days. 30 days to 1 year [!] 1 year to 2 years 02 years to 3 years .o\er 3 years I Investment Review . We all knaw the stocks and bands market can be cyclical, but I dan't think anyane expected the market ta be that unpredictable. Startingin June 1999, the Fed raised the rates by 25 basis paints six times until it reached 6.25% in September 2000. Last year the perceptian ,of mare rate increases and a decrease in band ,offerings caused the yield curve ta invert. Histarically, Treasury Yield Curve inverted yield curves have been leading indicators ,of future ecanamic weakness and we predicted a majar dawnturn. We didn't have ta wait lang. In the secandhalf ,of 2000, the ecanamy started ta slaw dawn. After the stack market raller caaster ride in 2001, the ,only way ta baast the ecanamy was ta ( l!'b' LGIP Net Rate of Return ~ 1'0 ~ . o~. ~ ~ \} f!; . ~ c "', ..,. <0 . . . ~ Jli rv-"\ ~ ~ Jli !b' ,5: ::!t ., .:? . ~ Jli ",-"\ , "5 .; ~ ' . , ' . ..;. All:Of*e City's ava.ilablec~shi~ .. cansalidated inta a cPmmaninvestment pqt#o,lia.~t this: ~II1e. the'paI1~a.l~a' ..... averages Il1Drethan.,$3.6; million,. which. is , ' seven and a.halftimes mareili~ 10 years aga. the CHy:,'s'i;b~f~H~i~'m~ntauied at:a .l,tigh<iegree ,of safetY,~.d'liqui.dity .a~d .still ~arnS'a. hi~ ,re~lVll.,9ur: Inves~~ent;Policy SPt;c,#ip~,~~gi~I~, fnv~sutl~~~loi:, ~e;city,:, ~;<;ip' ip.xes~~n~~t~~~~.tJ;1.~:c~~ i ejvar:$t~eirate~:A~i*:l:t J both,::., .' .~- .,.,.~ ... ...... '- ". ..:"!-':i:'-;';'i.~ . .' 0" '. ~9pflY';~: ap~~~~~4 ~~~~ <~~~~. i.\.t . . this tim~, jthC1 portfQlioiis.~ye~ifi~d:' ", . f~: ; ;"r ~~._~.i~;-:ff~fi~.,~:V~\'~':~(',..l~~~~:~t ~~1;~ti~t~..>-~L_c) -~'~, , . , ',\ ..ii, '. ' ::; ::;~~t.~!m~..$. as,of.Jr.dy:at;::zool.; ,~.~ ~-~._.- . :,~ .;~". . 27% . "J. .' _', .' _ ". _ ." : . , II Les~ tiF 30daYli .30 days to 1 year 0 {year to 2years 02 yearS t03 years' .owr 3 years . 113 . .~" ~ " ..:::;J.~:~ji,:.t.:S.~ .~,;,.:.J:~;'~;r:L:{ :.:':~;~~0.L c.: , . , .". ;.t (" \.,;(',:' \ ~ > ~'.; .~-: r......; I Schedule A CITY OF PORT ANGELES SALES TAX COLLECTION FOR THE YEARS 1996 .2001 %OF %OF ~o OF BUDGETE 1996 I 1997 I 1998 I 1999 I 20 00 III~b(tI~if(tlf~11fill CHANGE CUM. CHANGE AMOUNT 2001 TO 2000 2001 TO 2000 COLLECTED JANUARY 182,705 155,868 171,053 173,158 177,103 -1.89% (1.89 7.72% FEBRUARY 203,257 189,874 209,075 229,281 229,841 -14.09% (8.78 8.78% >",'MARCH 213,429 183,425 212,048 168,839 163,755 12.92% (2.56 8.22% ... ';:;.''A'PRIL 158,872 133,492 170,548 146,266 168,512 -16.49% (5.73 6.25% MAY 171,548 166,101 194,575 187,102 185,468 7.55% (3.07 8.87% JUNE 193,869 164,244 193,174 183,587 201,726 -19.26% (5.97 7.24% JULY 175,785 177,591 157,255 182,078 177,198 2.21% (4.86 8.05% AUGUST 181,297 182,129 198,912 195,383 209,714 SEPTEMBER 212,314 214,701 204,416 212,895 184,286 OCTOBER 203,549 225,998 207,406 210,347 201,891 NOVEMBER 207,704 199,053 214,952 201,801 233,789 DECEMBER 179,551 194,605 200,161 191,383 175,439 TOTAL 2.283 881 2187081 2 333 575 2282120 2 308 7221~~~~~4'Q'$8mfll -46.28% I (46.28) 55.12% ~'<"~". ",.t. .._....:. ',:... ..,J _ ..:....... '__,._-i , II BUDGET 2001 . . Ln ~ ~ . r- Schedule C CITY OF PORT ANGELES CRIMINAL JUSTICE SALES TAX COLLECTION FOR THE YEARS 1996 - 2001 "10 OF "10 OF v. OF BUDGETE 1996 I 1997 I 1998 I 1999 I 20 001[i~I~1~lfII1'f!f~t41111 CHANGE CUM. CHANG AMOUNT 2001 TO 2000 2001 TO 2000 COLLECTED JANUARY 1'1,332 9,963 11,981 12,507 12,786 1.82% 1.82% 7.33% . FEBRUARY 12,930 15,211 14,429 15,710 18,637 -7.38% -3.63% 9.73% ...;'!i,.~RCH 13,459 11 ,983 15,063 13,213 12,988 5.49% -0.97% 7.72% ;,;,;.iiA.JlRI L 10,052 9,945 10,794 9,877 12,661 -3.69% -1.57% 6.87% 'MAY 11 ,873 10,772 13,571 13,653 14,015 10.40% 0.79% 8.72% JUNE 13,102 12,409 13,592 13,903 14,242 -7.82% -0.65% 7.40% JULY 11 ,424 11 ,665 12,240 13,522 13,607 5.92% 0.26% 8.12% AUGUST;. 12,907 13,345 15,395 15,990 .17,399 0.00% SEPTEMBER 14,704 15,317 15,264 16,684 '15,513 0.00% OCTOBER 14,091 15,441 16,044 15,460 16,303 NOVEMBER 13,986 13,861 15,919 15,399 18,681 DECEMBER 13,102 15,081 15,070 16,323 13,023 TOTAL 152,962 154,993 169,362 172,241 179,8Q5JW1Bf~A~~f~~~11 -44.85% I -44.85% I 55.88% BUDGET 2001 . . r-... p- p- . Table I eeneral Fund Summary of Financial Activities For the Second Quarter Ended June 30, 2001 Revenues: Taxes Licenses & Permits Intergovemmental Revenues Charges for Services Fines & Forfeitures Interest on Investments Miscellaneous Revenues Other Financial Sources (ROI) Transfers -in Total Revenues .operating Expenditures by Object: * Personnel Benefits * Supplies & Charges for Services * Intergovernmental * Contribution to Pencom * Contribution to County Jail * Capital Outlay * Transfers to Other Funds Total Operating Expenditures Excess Revenue over Expenditures Other Financing Uses Transfer to Contingency Fund Transfer for Equipment Replacement Fund Transfer for CIP Projects Reserved for Future Emergencies Total Special Projects Increase (Decrease) in Reserves Beginning Fund Balance .nding Fund Balance %of %Of Budget Change to Collectl Spend 0.86 50.70 15.59 44.58 (0.55 30.05 9.98 49.84 (3.19 44.85 (4.27 44.71 '25.85 (33.25 50.00 52.27 49.02 4.21 52.67 13.65 49.56 (14.20 37.72 7.80 50.00 (16.53 65.36 (14.45 66.25 (26.75 50.00 5.01 52.45 (8.21 663,188 YTD June 2000 3,794,868 61,693 283,938 1,769,932 165,198 138,031 84,037 29,602 99,014 6,426,313 4,232,175 1,043,119 37,098 205,741 145,230 63,185 36,577 5,763,125 200,000 438,735 995,000 135,000 1,768,735 (1,105,547 119 .-able III General Fund Summary of Expenditures For the Second Quarter Ended June 30, 2001 YTD June 2000 EXPENDITURE BY OBJECT: * Personnel Benefits * Supplies * Charges & Services * Intergovernmental * Contribution to Pencom * Contribution to County Jail * Capital Outlay * Transfers out TOTAL GENERAL FUND 4,232,175 252,421 790,698 37,098 205,741 145,230 63,185 36,577 5,763,125 .XPENDITURE BY DEPARTMENT: * City Council * City Manager * City Attorney * Finance * Planning * Fire * Police * Parks & Recreation * Public Works * Facility Maintenance * Transfers to CIP Fund * Health & Community Services TOTAL GENERAL FUND %Of Change %of Budget to Spend 52.67 41.03 50.67 60.06 50.00 65.36 66.25 7.47 51.22 34,191 (15.44 52.57 253,4 75 3.54 51.97 210,567 (0.56 53.09 636,776 9.68 52.85 103,359 54.65 56.83 991,089 5.83 51 .44 1,629,177 (0.92 53.79 1,059,205 0.62 48.83 699,250 13.76 51.61 103,666 19.35 56.48 NI 42,370 5.10 71.73 5,763,125 10.30 51.22 . 4.21 (2.26 18.73 (14.20 7.80 (16.53 (14.45 88.98 10.30 121 ;{1;~~~~~}f~f;~,:~;~;,~ ":'~'~':~ . Fire * Personnel Benefits * Supplies * Charges & Services * Capital Outlay * Transfer to Equipment Services * Contribution to Pencom Total Fire Police * Personnel Benefits * Supplies * Charges & Services * Intergovernmental * Contribution to Pencom * Contribution to County Jail * Capital Outlay Total Police Parks & Recreation * Personnel Benefits * Supplies * Charges & Services * Capital Outlay .tal Parks & Recreation Public Works * Personnel Benefits * Supplies * Charges & Services * Capital Outlay * Transfers out Total Public Works Facility Maintenance * Personnel Benefits * Supplies * Charges & Services * Capital Outlay Total Facility Maintenance . 1,177,570 , 27,118 90,918 4,463 176,190 145,230 7,688 1,629,171 685,372 143,580 177,827 52,426 1,059,205 618,991 13,755 55,450 1,295 9,759 699,250 "Io0f Change "Ioof Budget to Spend 51.26 33.30 54.58 1 00.00 50.00 50.00 51.44 52.50 54.73 48.11 0.02 50.00 65.36 1 00.00 53.79 50.12 29.15 50.18 63.54 48.83 123 ,,}~;'?;?;:*\~ir~~:~!~;["%'?:t~~};.> ~TREET FUND .. ~UMMARY OF REVENUES & EXPENDITURES For the Second Quarter Ended June 30, 2001 % of Budget YTD %OF to Spend June Change or 2000 Collect REVENUES Taxes (Property) 223,978 3.14 49.23 Intergovernmental (Gas Taxes) 205,192 (2.85 52.87 Charges for Services 210 123.81 N/ Street! Alley Restoration 1,320 (12~88 N/ Interest on Investments 13,721 (79.84 88.94 Grants 396,273 (100.00 100.00 Other 7,903 40.19 (176.98 Transfers in 100,004 (50.00 50.00 TOTAL REVENUES 948,601 (47.73 51.44 . EXPENDITURES Personnel 250,508 54.89 Supplies 67,276 60.02 Charges & Services 96,998 55.20 i Capital Outlay 16,188 100.00 TOTAL EXPENDITURES 430,970 57.86 NET INCREASE/DECREASE IN FUND BALANCE 517,631 1,548.08 FUND BALANCE . 125 ~-:j;;:'f"';'; ,,~>,',:;,'j':'i'd-,::l/ ! "EAL ESTATE EXCISE TAX #1 ~UMMARYOF REVENUES & EXPENDITURES For the Second Quarter Ended June 30, 2001 REVENUES Taxes Interest on Investments TOTAL REVENUES YTD June 2000 53,900 12,941 66,841 EXPENDITURES Transfers out Debt Service TOTAL EXPENDITURES aT INCREASE/DECREASE IN FUND BALANCE 50,002 106,029 156,031 FUND BALANCE . %OF Change % of Budget to Spend or Collect 53.12 49.85 52.61 50.00 100.00 82.86 127 % of BUdget YTD %OF to Spend June Change or 2000 Collect REVENUES Intergovernmental: * Other Agencies 241 , 123 8.05 49.63 * General Fund 205,741 7.81 50.00 911 Revenue 99,417 (56.30 21.01 Interest on Investments 954 (38.05 70.45 Miscellaneous Revenues 30 100.00 N/ TOTAL REVENUES 547,265 (3.81 48.28 ~ENCOM . "UMMARY OF REVENUES & EXPENDITURES For the Second Quarter Ended June 30,2001 PENDITURES rsonnel Supplies Charges & Services Capital Outlay TOTAL EXPENDITURES 447,628 6,146 37,826 128,037 619,637 NET INCREASE/DECREASE IN FUND BALANCE (72,372 FUND BALANCE . (0.27 (25.41 91.52 (87.24 (12.88 129 t~:~J:~~tf~f!;,-,;~,),;;~~,~},! "j ~ATERANASTEWATER "UMMARY OF REVENUES & EXPENDITURES For the Second Quarter Ended June 30, 2001 % of Budget YTD %OF to Spend June Change or 2000 Collect REVENUES Operating Revenues - Water 1,082,650 53.60 Operating Revenues - Wastewater 1,605,343 48.49 Interest on Investment 149,530 52.26 Other Revenues 503,427 15.93 TOTAL REVENUES 3,340,950M 50.51 EXPENSES BY OBJECT Personnel 526,000 6.96 51.70 Supplies 114,803 12.09 59.63. Charges & Services 932,555 7.95 56.68 .d Debt Expenses 10,876 (68.18 68.18 i1ity Taxes 208,666 4.72 54.21 Capital Outlay 2,767 . 488.98 84.48 TOTAL EXPENDITURES 1,795,667 7.83 56.00 NON-OPERATING EXPENSES Construction Projects 183,457 326.44 69.55 Debt Service 725,036 6.56 39.90 Transfer to Economic Development 25,004 49.99 Transfer to Equipment Services Fund 100.00 Transfer to Other Funds TOTAL NON-OPERATING 933,497 69.25 60.09 Revenue less Expenses 611,786 (82.05 PWTF Loan/Grants NETINCREAS8DECREASE IN CASH FLOW 611 786 166.69 . 131 1--- ~QUIPMENT SERVICES ~UMMARY OF REVENUES & EXPENDitURES For the Second Quarter Ended June 30, 2001 ' YTD June 2000 REVENUES Charges for Services I nterest on Investment Interfund Charges Miscellaneous. Revenues Transfer from Other Funds TOTAL REVENUES 1,725 86,468 508,187 596,380 EXPENDITURES ..-ersonne.I. ..,upplies Charges & Services Capital Outlay Transfer to 1992 G.O. Bond Debt Payment (Fire engine) TOTAL EXPENDITURES 126,769 148,375 62,134 91,779 11,704 14,289 455,050 Revenue less Expenses 141 330 . i %OF Change % of Budget to Spend or Collect (118.75 36.39 49.99 75.40 100.00 56.47 50.01 49.53 53.48 6.21 50.00 50.00 33.14 215.19 133 .ELF INSURANCE UMMARY OF REVENUES & EXPENDITURES For the Secon'd Quarter Ended June 30, 2001 % of Budget YTD %OF to Spend June Change or 2000 Collect REVENUES Interest on Investment 68.65 Interfund Charges * Dental benefits 51,293 50.08 50.01 * Workers Compensation 139,848 (13.73 50.00 * Liability insurance 133,164 50.21 50.00 * Medical & Vision 606,141 8.53 49.18 * Oth er 18,196 19.82 50.00 TOTAL REVENUES 966,802 12.56 49.81 exPENSES BY PROG~M Dental benefits Workers Compensation Time Loss (due to ,Workers Comp.) Liability insurance' Medical & Vision Other TOTAL EXPENDITURES 87,892 97,836 69,179 192,549 583,560 26,586 1,057,602 65.06 36.67 24.75 45.18 43.66 51.05 . 44.89 Revenue less Expenses .. . 135 . FORTANGELES /W ASH I N G TON, U. S. A. CITY COUNCIL MEMO CITY MANAGER'S CALENDAR / REPORT August 7, 2001 CITY MEETING SCHEDULE iAJJGU~t DATE TIME Board of Adjustment Meeting City Council Meeting Gateway Committee Meeting Monday, August 6 7:00 p.m. 6:00p.m. 8:15 a.m. UAC Joint Regular Meeting / with P.A. Works! Tuesday, August 7 Friday, August 10 Monday, August 13 Tuesday, August 14 3 :00 p.m. 5:00 p.m. 6:00p.m. Real Estate Committee Meeting . City Council Meeting Planning Commission Meeting' :~tV~~Ei!.;:: North Olympic Peninsula Cities Association Meeting (proposed) City Council Meeting Utility Advisory Committee Meeting Tuesday, August 21 Wednesday, August 22 Real Estate Committee Meeting Monday, September 4 6:00 p.m. Tuesday, September 4 6:00 p.m. Monday, September 10 3:00 p.m. Tuesday, September II 5:00 p.m. Wednesday, September 12 6:30 p.m. Wednesday, September 12 7:00 p.m. Tuesday, September 18 6:00p.m. Law Enforcement Advisory Committee Meeting Planning Commission Meeting City Council Meeting G:\CNCLPKT\CTYMGR\CMREPT\2001 \OI-0807.wpd . . . ~ORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: August 1, 2001 To: MAYOR DOYd: AND CITY COUNCIL FROM: Michael Quinn, City Manager~ SUBJECT: Council Goals - Project Update Summary: As indicated in prior informational reports, it is my desire to increase the projectl information to the City Council via a series of status updates on a monthly basis. We may notl address every project each month, but will address those projects that are the most active or have other circumstances that impact them. With the prior submittal of the Work Plan, these proj ects have now been identified and can be tracked for monthly progress. Recommendation: No action necessary - information. Backl:round / Analysis: Goal: Financial Stability - Provide consistent and quality municipal services through the adequacy, utilization, and development of financial resources that maximize return on investment, leverage of outside resources, and equity for local taxpayers. * Electric and Solid Waste Rate Reviews - With the announcement by BP A of a 46% wholesale rate increase, City staff and our consultant will be presenting rate impact analysis to the UAC and the Council by September. We will also consider any impacts of using a portion of our rate stabilization funds. * Capital Facilities Plan (CFP) - A resolution adopting the funding plan, CFP, and TIP was approved at the July 3rd Council meeting. * Finance System RFI - The Finance Department received seven responses from the Request for Information (RFI) for new integrated finance software and hardware. The responses were from the following companies: Cayenta (SFG), Eden Systems, Government E-Management Solutions, HTE Inc., Munis, New World Systems, and Springbrook Software. We will be evaluating these responses and vendors at the same time that we will be creating a formal detailed Request for Proposal (RFP). The vendors will be invited to demonstrate their software over the next two months. Several committees made up of city employees have been formed to evaluate both the RFP and responses from the vendors. Our goal is to have an improved and .integrated finance system G:\CNCLPKliCTYMGR\Ot-0703PROJECTS.wpd 139 Page 1 of 4 . . . packet. Goal: Employee Excellence - Expand programs and policies that enhance the work environment, stimulate employee performance, and promote customer service to assure the provision of quality municipal services and prepare our employees for the future challenges in municipal government. * Police Officer Vacancy - Rik Scairpon has been hired effective 8/27/01 to fill this vacant position. He will attend the Law Enforcement Academy 9/12/01 - 1/25/02 and then be assigned to our Field Training Program in the Department for another 12 weeks. Goal: Community Development - Develop policies and promote implementation measures that enact our Comprehensive Plan, preserve the character of our community, and provide the necessary public facilities and infrastructure consistent with our vision for the future. * Airport Road Realignment Project - The project has been awarded and work has commenced. It is anticipated to complete in mid October 2001. * Morse Creek Hydroelectric Facility - Subcommittee meeting conducted on July 30,2001 with Mayor Doyle and Council Members Campbell and.Wiggins to discuss the lease/purchase of the facility and FERC and environmental regulatory agencies 'concerns. The lease has been redrafted and forwarded to Ebey Hill for review. The firm of Kleinschmidt Associates has been retained to appraise the value of the hydroelectric facility. Contractors are also being contacted for cost estimates on the pipeline repair. * Annexation Plan - We have distributed copies of our Preliminary Report to interested parties. We have conducted two employee briefings on annexation impacts in the eastern UGA and have prepared an outreach schedule for public presentations over the next six months. A meeting with County staff to discuss the report's impacts is scheduled for August 21. In addition, the Fire Department and Public Works have commenced talks with the County, Fire District, and PUD to coordinate development standards for fire flow in the eastern UGA. It is anticipated that the final recommendations formulated with the UGA resident input will be ready for the Council's decision on annexation in February. * Valley Creek Estuary Park - The pedestrian bridge over the mouth ofthe creek was granted approval by the Department of Fisheries, although the Corps of Engineers approval is still pending. We are looking at Fall for completion of the remaining landscaping portion. * Trail Development - The Olympic Discovery Trail is required to have fencing in the area abutting the Four Seasons Ranch and staff is coordinating this effort. Weare also working with Rayonier to establish a temporary easement for the trail that does not interfere with clean-up operations. G:\CNCLPKT\CTYMGR\Ot -0703PROJECTS.wpd Page 3 of 4 141 . DATE: To: FROM: SUBJECT: ~ORTANGELES WAS H I N G TON, U. S. A. C IT Y C 0 U NC I L MEMO AUGUST 7, 2001 MAYOR DOYLE AND CITY COUNCIL ~ MICHAEL QUINN, CITY MANAGER . 1..l.r4~e-- YVONNE ZIOMKOWSKI, FINANCE DIREC~~ (/1 BUDGET CALENDAR AND GOAL SETTING SESSION Attached is this year's proposed Budget Calendar for your review. Please note that the Council's goal-setting session is set for Tuesday, August 21, 2001, as the Work Session portion ofthe regular Council meeting. In the event more time is needed, a Special Council meeting can be held, at the Council's discretion. . . 143 . . . Proposed Budget Preparation Calendar for Budget Year 2002 July 23,2001 July 23,2001 July 20 -September 30, 2001 August 21, 2001 August 31, 2001 September 5, 2001 September 10,2001 September 28,2001 September 28,2001 October 1 - 5, 2001 October 1 - 10,2001 October 11 - 19,2001 October 16, 2001 October J6, 2001 * October 23,2001 October 23,2001 October 25, 2001 October 29,2001 November 1,2001 October 30,2001 Budget instructions to Department Heads Personnel services budget worksheets and budget spreadsheets provided to departments. Internet site available for public comments on budget. Goal setting session with Council. Departmental budget requests for General and Special Revenue Funds due to Finance. Departmental budget requests for Utility and Internal Service Funds due to Finance; Lodging Tax requests due to Finance. Line item requests entered into network. Interfund charges finalized by Finance. Revenue and expenditure summaries due to City Manager for reVIew. Complete revenue estimates for all funds. Internal budget reviews with City Manager and Department Heads. City Manager and Finance review adjustments. Prepare 2002 Preliminary Budget. Town meeting advertised in newspaper and invitations to community service clubs to participate in town meetings and budget process. 2001 budget status reports and preliminary budget amendment estimates to Council. Town meeting on City budget. Council Budget Committee meets If Necessary City Clerk publishes notice of public hearing on revenue sources. 145 o i ~ ~ORTANGELES WAS H I N G TON, U. S. A. PUBLIC WORKS & UTiliTIES DEPARTMENT DATE: August 7, 2001 To: City Manager and City Council FROM: Director of Public Works and Utilities SUBJECT: CHANGE ORDERS ISSUED DURING THE MONTH OF JULY 2001 Per City Council Resolution 7-01 the following is a list of change orders issued during the month of July. . PROJECT PROJECT ORIGINAL PREVIOUS CHANGE REVISED TITLE NUMBER CONTRACT CHANGE ORDERS CONTRACT AMOUNT ORDERS THIS AMOUNT MONTH Airport Road 91-07 $951,589.91 $0.00 $0.00 $951,589.91 Realignment 8th Street 99-08 $1,684,518.60 $140,547.31 $0.00 $1,825,065.91 Restoration Black Diamond 99-18 $884,958.00 $0.00 $11,207.07(a) $896,165.07 Reservoir Improvements Landfill Closure 20-04 $883,325.65 $136,408.44 $0.00 $1,01't,734.09 Francis Street 21-07 $312,605.93 $0.00 $0.00 $312,605.93 Park ACTIVE CONSTRUCTION PROJECTS, JULY 2001 (Costs shown do not include taxes) Notes: (a) Single change order to provide unanticipated additional piping and connections. . N:\GLENN\CCRPTS\200I \Change Orders July 2001.wpd 147 . FORTANGELES WAS H I N G TON, U. S. A. CITY COUNCIL MEMO DATE: AUGUST 7, 2001 FROM: MAYOR DOYLE AND CITY COUNCIL DAN MCKEEN, FIRE CHIEF U. To: SUBJECT: FIRE PROTECTION CLASSIFICATION Information Only The City was recently re-evaluated by the Washington Survey & Rating Bureau (WS&RB) to update the City's fire protection classification. The last evaluation by WS&RB was completed in 1983, with the City achieving a Class 4 fire protection rating. The recent re-evaluation did not change this fire protection classification, with the City maintaining its existing Class 4 rating. . The above classification is important to City officials as it is a significant element used by the insurance industry in developing fire insurance premiums for both commercial and residential properties. Generally, the better the Ci ty' s classification, the lower the fire insurance premi urns wi 11 be for City residents. The fire protection classification was determined by evaluating the adequacy of the City's: . dispatch center (for recei ving and handling fire alarms) . fire department (for fire suppressioh) · water supply (for fire protection) . fire prevention (for code enforcement and public education) During the City's evaluation, a field representative from WS&RB compared the City's existing conditions against predetermined standards! and assigned deficiency points for any identified deviations from these standards. The total number of deficiency points at the end of the evaluation then determined the City's fire protection classification. Thefire protection classification is based on a numerical scale from 1 to 10; 1 indicating the best classification possible and 10 indicating virtually no fire protection. . , The Fire Department will now take this opportunity to meet with WS&RB to determine why deficiency points were assigned in each ofthe aforementioned categories. This information received from WS&RB can then be used to determine the cost effectiveness of eliminating deficiency points aimed at lowering the City's fire protection classification. This information will then be brought back to the Council. r~' 149 . ~ORT ANGELES WAS H I N G TON, U. s. A. C I TV C 0 U N C It M E M 0 DATE: August 7, 2001 To: ) CITY MANAGER AND CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Weight Restrictions for 8th Street Bridges . In the Fall of 2000 the City of Port Angeles' bridge files were audited by the WSDOT. Overall they where pleased with our bridge inspection and maintenance program. The audit revealed that the two bridges on 8th Street, spanning Valley Creek and Tumwater Creek respectively, did not have the load rating analysis signed, and sealed by a registered professional engineer as required by the Washington State Bridge Inspection Manual. The Washington State Bridge Inspection Manual implements the National Bridge Inspection Standards (NBIS). The NBIS set national policy regarding bridge inspection frequency, inspector qualifications, report formats, and inspection and rating procedures. In Washington State this policy is.administered by the Department of Transportation. The City does not have the expertise to perform this load rating analysis. Sargent Engineers of Olympia, Washington was selected to complete the load rating analysis and provide a report to the City. The report notes that the legal street load configuration exceeds the calculated carrying capacity of these bridges. This means that it is necessary to post restricted load limits. The NBIS define two levels of load carrying capacity, Operating Level and Inventory Level as follows: Inventory: "a load level which can safely utilize a bridge for an indefinite period of time." Operating: "the absolute maximum permissible load level to which abridge may be subjected. In no cases can the load levels used be greater than those permitted by the operating rating. . Section 5.03A of the Washington State Bridge Inspection Manual states: "The NBIS require the posting of load limits on a bridge, if a legal load configuration exceeds the Operating Rating for that bridge. Agencies generally post a bridQe between the Inventory Rating and the Operating Rating." 151 II =. I :I "- liS; II II =- ~I I II !l1~K filE II II WEIGHT WEIGHT WEIGHT~ lie LIMIT WEIGHT LIMIT WEIGHT LIMIT 20 LIMIT 20 LIMIT 20 .... 20T .... 20T TONS ~ TONS ...... 30 T TONS ..,... 30 T ~ ;1 ......36T ...... 36T ~, 11..1 .. i 1'41 l ---c;:; ~. I ~~ '- - "- I I I, I I I~~' I I III II r-1 "",.~ 1-. C 0 ~I I , ; r--""I I !.-U tL :-j! \("" irl-L' iC=::it'...:- r J / ili..!! '" .......... I~ L I 11 ,IL-J-Y.;::.! U' L""L ,'l'i',.1" l" ! !Il UIl I ., ./ d,.......J:iI \ ", ~ I II"' il III 11\..?rr-::; ~ I I ~ ~ i r :1 -:.:t.L..~__ ~ I --, .~ ; --..,;:,. lJ Ji - I I .. .. III . III ~ . CD - . CD . &: . D )(1 I I I .. III CD ~I II - -= 15 . n: . . . MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 June 27, 2001 7:00 p.m. ROLL CALL Members Present: Fred Norton, Linda Nutter, Fred Hewins, Chuck Schramm, Rick Porter Members Excused: Bob Philpott, Mary Craver Staff Present: Debra Barnes, Jim Mahlum Public Present: Mike Reetz, Susan Bauer, Ray Chapman, Larry Temres APPROVAL OF MINUTES Commissioner Norton moved to approve the June 13,2001, meeting minutes as presented. The motion was seconded by Commissioner Porter and passed 5-0. OLD BUSINESS REZONE APPLICATION - REZ 01-03 - REETZ. 835 East Second Street: Request for a rezone of 7,000 square feet of property from RHD, Residential High Density, to CO, Commercial Office. Chair Nutter reopened the public meeting. Staff provided a brief overview of the revised findings and conclusions in support of approval of REZO 1-03 as directed by the Planning Commission at the June 13, 2001 meeting. There being no questions, Commissioner Hewins moved to forward a recommendation of approval of REZ 01-03 to the City Council based on the revised findings and conclusions as follows: Findings: 1. The 2001 rezone is proposed by Mike Reetz/Church of the Nazarene for a change in the zoning designation from Residential, High Density (RHD) to Commercial Office (CO) for one lot being Lot 18, Block 24, Norman R. Smith subdivision which is located at the northwest comer of Race and Second Streets. - 2. The Comprehensive Plan designates the site as Commercial (along with other properties north of Second Street) and is at the margin of the Medium Density Residential designation (south of Second Street). A number of policies have been identified as being most relevant to the proposal including Land Use General Comments, Policies Al and 2, Objective AI, Policies Dl, E2, E5 and E6, Transportation Policies A3, B3, B7, and B14, and Objectives Bl and B4. 153 154 Planning Commission Minutes June 27. 2001 Page 2 3. The proposal would not compromise the Compreh~nsive Plan and the Transportation Services and Facilities Plan, adopted in October 1996, which depicts a modified route (IIIB) which includes the Front/First east of Race Street, Race Street south to near Porter Street continuing in stages east across White's, Ennis, Lee's and Morse Creek paralleling the BP A power line and rejoining SR 101 east of Deer Park Road, and also Lauridsen Boulevard west to SR 101 and the Truck Route. By limiting the zone to Commercial, Office, the intensity of the uses would be less than that allowed in Commercial, Arterial. . By limiting the driveway access location, the effects of the proposal onto traffic mobility on Race Street is also limited. . 4. The proposal would not significantly eXpand the commercial zoning designation along the planned crosstown truck route contiguous to the commercially zoned properties north of the First/Second alley and would be the first such property zoned commercial south of the First/Second alley along Race Street and north of Sixth Street. By limiting the zone to Commercial, Office, the intensity of the uses would be less than that allowed in Commercial, Arterial. By limiting the driveway access location, the effects of the proposal onto traffic mobility on Race Street is also limited. 5. The properties between Front and Fourth Streets along Race Street have mostly commercial or public parks and recreation uses with residential uses near the Second Street intersection. Changing the zoning on the subject property to Commercial, Office should not result in a strip pattern of commercial zoning in this area as the subject property is in the middle of a mixed use area. . 6. The current commercial zoning pattern along the Front/First Corridor which extends north and south to the next alley places some limitations onto existing or new commercial developments that may need a larger area in order to expand their businesses. 7. Development on Second Street consists of mostly single family residential east of Eunice Street and may be affected by the proposal. However, nearby parks, church facilities and commercial uses have already altered traffic patterns on Second Street. 8. The properties to the east and west are developed with single or multi-family residences, and also zoned RHD. The properties to the north are zoned Commercial, Arterial and are occupied with commercial uses. The properties to the south are zoned RS7 and are occupied by a church complex. Diagonally across Race Street exists vacant commercial structure at First/Race and also the Civic Field complex at SecondlRace. 9. The subject site is occupied by a single family dwelling and is generally flat. To the east and west of the proposal are RHD zoned properties occupied by residential uses. To the north are commercial zoned properties and commercial uses. To the south is residential zoned land occupied by a church complex. 10. The most recent land use analysis in Port Angeles was summarized in the Community Profile . Section ofthe Comprehensive Plan. This section states that there are 12 acres of buildable areas . . . '.is:~~t~~~tl;;::;;W;~}Fi; , .;Nf'j\t::.'.~:;~~i-::{~{~:'.::;-fi:S;:r~ </ ,.Jii;' ,,'.,> Planning Commission Minutes June 27, 2001 Page 3 zoned high density residential multi-family land's~as compa~ed to 491 acres of buildable areas zoned low density residential. The low density residential zoning designations comprises approximately 46% of the total land base within the City limits, as compared to 4% of the high density residential. Commercial lands comprise 7% of the land base. 11. The Clallam County Housing Needs Assessment (1999) indicated that there were 1,878 multi- family rental units in 1998. According to the Washington State Office of Financial Management, the City's April 2000, official population estimates were based on 78% single family and 22% multi-family housing units with a declining household size. The trend in single family and multi-family housing percentages in other communities also indicates increasing needs for multi-family zoned land. There have been minimal changes in the City's development in the second half of the decade of the 1990's. Multi-family uses are allowed in the Commercial, Office zone by conditional use permit approval. 12. Race Street is designated as an arterial and in the Comprehensive Plan as part of the crosstown truck route. Second Street is a local access street. 13. The SEPA Responsible Official issued a Determination of Non significance on May 21,2001 in accordance with PAMC 15.04, WAC 197-11 and RCW 43.21C. 14. The City's action on Zoning Map Amendment REZ 01-03 is consistent with the established procedures for amending the Zoning Code set forth in Section 17.96.100, Port Angeles Municipal Code. 15. City Departments commented on the application. The Public Works Department noted that the existing driveway approach onto Race Street will not be approved for a new use. The Building Division noted that the structure would need to be brought up to ADA requirements for a new commercial occupancy. 16. No written public comments were received. Public notice was provided in accordance with PAMC 17.96.070. Conclusions: A. Rezone 01-03 is consistent with the Comprehensive Plan Land Use Map and policies, specifically Land Use Element Goal B, C and E, Policies C1-C4, E2, E5 and E6, and Transportation Element Goal B, Policies B2, B3, B6, B7 and Objective B 1. B. REZ 01-03 would not increase the area designated for commercial development along the future crosstown truck route. C. The City's action on Zoning Map Amendment REZ 01-03 is consistent with the established procedures for amending the Zoning Code set forth in Section 17.96.100, Port Angeles Municipal Code as the proposal is consistent with several adopted policies of the Comprehensive Plan. 155 Planning Commission Minutes June 17, iOOI Page 4 D. Rezone 01-03 is in the public use arid interest and would not decrease multi-family housing supply and would allow for new businesses to locate in an area designated for commercial use by the Comprehensive Plan. . Commissioner 'Porter seconded the motion. There being no further discussion, the vote was called for and the motion passed 4-1 with Chair Nutter voting against. Chair Nutter commented that her negative vote was due to potential impacts to traffic mobility on the proposed crosstown truck route. COMMUNICATIONS FROMiTHE PUBLIC None. ST AFF REPORTS 1-56 . Staff provided the staff report and summarized the request by the Port of Port Angeles to remove trees in a certain portion of the buffer at the Airport Industrial Park due to complaints by adjoining neighbors. Several questions were raised by the Commissioners, including whether or not there was documentation on the complaints, exactly which trees were to be removed, enforcement of tree planting promised as mitigation for previous permit approvals, comments by a professional forester on tree planting and removal, alternatives to planting evergreens which may eventually result in a future management problems, whether or not the trees will be marketed, and whether or not any public notice on the proposal was made. The questions were answered by City staff and Susan Bauer, representative ofthe Port of Port Angeles. The Commission stated that the above information is required in order for a decision to be made on the request. . In general, the Commission as a whole determined that the need for tree removal was not demonstrated. Commissioner Schramm moved to deny the request for tree removal in buffer by the Port of Port Angeles. Commissioner Norton seconded the motion which passed 5-0. The Commission stated that they will retain authority of this issue and not defer buffer alteration requests to staff. They also noted that staff shall enforce previous permit conditions and provide public notice should such requests arise in the future. . Review of Draft CFP. Staff provided a brief overview of the materials provided in the packet. Discussion followed. . An invitation to a training session hosted by the City of Sequim was distributed. Commissioners Porter, Norton, Hewins and Schramm noted that they will tentatively attend this session. Chair Nutter stated that she would not attend. . Discussion on whether or not the downtown presentation could be held on July 11 th was discussed. Otherwise, the Commission agreed to begin the July 25th meeting at 6:30 to . . . . Planning Commission Minutes June 17, 1001 Page 5, allow for the downtown presentation and public hearings that have been scheduled. If July 11 th could not be scheduled, because there are no other items for that meeting date, the meeting can be canceled. ' . Staff noted that the demolition permit for Jefferson school was currently being processed. REPORTS OF COMMISSION MEMBERS Commissioner Schramm noted his concern that access to the waterfront trail from Francis Street was blocked due to the construction. He added that discussion during the shoreline permit review included that the applicant stated that temporary access would be provided. Staff noted that this requirement was not listed as a condition. Staff stated that the latest layout of the park will be provided in the next packet. Commissioner Nutter noted that she attended a training session hosted by the new Farmer's Market last week which was very informative. ADJOURNMENT The meeting adjourned at 8:45 p.m. Brad Collins, Secretary Linda Nutter, Chair PREPARED BY: D. Barnes 157 . . . 158 . . . MINUTES BOARD OF ADJUSTMENT Port Angeles, Washington 98362 Regular Meeting July 2, 2001 7:00 p.m. CALL TO ORDER Chair Gase called the meeting to order at 7:00 p.m. Members Present: Bill Rinehart, Louise Meyer, Barbara Gase, John Teichert Members Absent: Theresa Schmid Staff Present: Debi Barnes Public Present: Tom Haley, Joan Haley, Terri Wood, Gerald Petersen, Marie Wiggins, Judy Galgano, Tony Galgano, Dolores Howard, Ralph Howard, Patricia Zellinsky Seeds, Wayne Miller, Paul Galgano APPROVAL OF MINUTES Boardmember Teichert moved to approve the June 4, 2001 minutes as corrected which was seconded by Boardmember Meyer and passed 4-0. PUBLIC HEARING: VARIANCE APPLICATION - V AR 01-05 -Howard. 2025 West Fourth Street: A request for a reduction of the side yard setback from 7' to 2 I for a detached accessory structure in the RS7 zone. Boardmember Rinehart disclosed that he has done consulting work for the applicant a couple of years ago and stated that he should step down from reviewing the proposal. Chair Gase accepted the disclosure and Boardmember Rinehart left the meeting room. Associate Planner Barnes reviewed the Department's report recommending denial of the variance. Chair Gase opened the public hearing. Ralph Howard, 2025 West Fourth Street, spoke in favor of the proposal and stated that he was not aware of the zoning setback requirement for small accessory structures that do not require a building permit. He added that the exception allowing a reduction of the 7-foot setback to 3-feet for accessory buildings located in the rear one-third of the property is not a privilege that he has 159 Board of Acljustment Minutes July 2, 2oo] Page 2 as the rear one-third of the property is over the banle He asked if that exception coul d apply and .. stated that he would also move the building over one-foot and comply with the building/fire code requirements. Boardmember Teichert asked several questions relating to the applicant's question about the rear 1/3 lot exception to allow a 3-foot side yard setback, clarification of topography or the property and bluff setbacks, and also when the building was constructed. Staff answered that the language in the ordinance reads that the rear one-third meant the property dimensions, not buildable area of a lot. Mr. Howard clarified the site constraints and added that the structure was built prior to final inspection of the new residence by the City. There being no further testimony, Chair Gase closed the public hearing. Boardmember Teichert stated that the variance request is not in accordance with the side yard setbacks. Chair Gase added that they could grant approval for a 3-foot variance. Boardmember Teichert stated that the adjacent home appears to be 7-feet from the side property line. Staff added that the fence is assumed to be placed on the property line. Discussion followed. Boardmember Meyer stat~d that there is a better place for the structure than next to the fence. Boardmember Teichert agreed and added that the required setback does not create an undue hardship onto the property owner. Board Member Teichert moved to accept the staff report to deny the variance, citing the . fmdings and the conclusions in the staff report (which are provided below). The motion was seconded by Boardmember Meyer and passed 3 - O. Conditions, Findings and Conclusions for VAR 01-05 Findings: Based on the staff report, public review and comments, and the Board of Adjustment's discussion and deliberation, the Board of Adjustment hereby finds that: 1. The applicant is requesting a variance to the bulk and dimensional standards set forth by the Zoning Code. The applicant has placed a 6 foot by 8 foot detached storage building within 2-feet of a side property line in the RS7 zone which requires a minimum of 7-feet under PAMC 17.10.050. The application materials include supporting information to justify approval of the variance request. This includes that the no building permit was required for the structure since it was less than 120 square feet in size, which is the threshold for requiring a building permit. In their discussions with contractors and individuals, they assumed that no other regulation applied to a . 160 . . . L "'i;:~';',t~~~}<~;;t,~:_:'V'~'1Y '-'.,;' {it;~:':?'\X"'\~"<J:'f'\W;':c Board of Adjustment Minutes July 2, 200] Page 3 structure this size. The application also states that the exception for accessory structures to be placed within 3-feet of a side property line if located on the rear one- third of a lot cannot apply to their property due to the topographic conditions. In addition, consideration of neighbors' views was made. The applicant's submittal is identified as Exhibit 1 to the Staff Report. 2. The property is located at 2025 West Fourth Street and is legally described as Parcel B, Shultz Short Plat, Volume 4, Page 81 of Short Plats which was filed in 1978. The property size is approximately 100 feet by220 feet, or 22,000 square feet (0.5 acres) in size. However, approximately 80 feet is overthe bluff and is considered unbuildable. 3. The Public Works and Utility Department and Fire Department had no comments on the proposal. The Building Division stated that the shed will require a one-hour fire rating (5/8" drywall) on the east wall and ceiling if less than 3-feet from a property line. No other agency or written comments were received at the time of printing the staff report. 4. A building permit for a new 2045 square foot (s.f.) home, 866 s.f. garage and 169 s.f. covered porch area was issued in 2000 under permit # 12286). Because of the geologic hazard, a setback of 55-feet for the home and 43 feet for the deck footings was approved by a geotechnical engineer and were attached as conditions to the building permit. A clearing and grading permit and environmentally sensitive areas approval was granted for tree removal on the bluff in 1999 under ESA 98-06. Cumulatively, 3,080 square feet of lot coverage resulted from the permitted structures for a total of 13.75% lot coverage which is well below the 30% maximum set forth by the Zoning Code. 5. The purpose of the Zoning Code is to implement the goals, policies and objectives of the Comprehensive Plan by dividing the City into zones restricting and regulating the location, construction, alteration of the use of structures and land, and to promote the orderly and appropriate development of such areas. The proposed use (utility structure) is a permitted use in the RS7 zone under PAMC 17.10.030(8) as an accessory structure to a residential use and is consistent with the Zoning Code. 6. In order to grant a variance from the standards of the Zoning Code, the Board of Adjustment must come to specific conclusions in accordance with Section 2.52.040 of the Port Angeles Municipal Code. 7. The property is designated Residential, Low Density and Open Space by the Comprehensive Plan. The most relevant policies includes Land Use Element Goal B and C and Policy A2. 8. The land uses adjacent to the site consist of open space and residential uses with industrial uses at the base of the bluff along Marine Drive. 161 Board of Adjustment Minutes July 2, 2'001 Page 4 9. In accordance with Sections 197-11-800 (6)(b) and 197-11-908 of the Washington Administrative Code, and Chapter 15.04 of the Port Angeles Municipal Code, the proposed variance application is categorically exempt from State Environmental Protection Act threshold determination and environmental impact statement requirements. . Conclusions: Based on the staff report, public review and comments, the Board of Adjustment's discussion and deliberation, and the above listed findings, the Board of Adjustment hereby concludes that: A. Because the granting of the proposed variance request would allow for an accessory structure to be placed within two feet of a side property line, the proposal would be a grant of a special privilege and therefore would not meet the first conclusion required for approval of a variance. B. Although the property is restricted due to the marine bluff, the granting of the proposed variance request is not necessary due to other buildable areas on the property, and therefore, the proposal does not meet the second conclusion required for approval of a vanance. . C. Because the structure could be constructed to meet fire and building code requirements, the proposed variance would not be detrimental to the public safety. However, allowing structures within the 7-feet or 3-feet required yards is inconsistent with the purpose and intent of the zoning code, would compromise the public health and welfare, and therefore, the proposal does not meet the third conclusion required for approval of a variance. D. The proposal is inconsistent with the Comprehensive Plan and Zoning .ordinance. E. The proposed variance is not in the public interest by allowing accessory structures within required setbacks. Chair Gase called for a 5 minute break. The meeting reconvened with Board member Rinehart joining the meeting. . 162 . . . Board of Adjustment Minutes July 2. 200] Page 5 VARIANCE APPLICATION - VAR 01-06 -Galgano. 719 East Caroline: A request for a reduction of the side yard setback from 7' to 2 I for an attached carport addition in the RS7 zone. Associate Planner Barnes reviewed the Department's report recommending denial of the variance. Staff added that there appears to be a question of whether or not a front yard setback variance would also be necessary for the proposed carport. Staff recommended that the public hearing be opened and continued to the next meeting when answers about the front property line location are available and perhaps process the two variance requests at the same time instead of having them apply for a second variance. Another option would be to act on the application as proposed. A short discussion followed about the Board's preference on how to proceed with the hearing. Boardmember Teichert asked if the carport has been constructed, which was affirmed by staff as having been built without a permit, and asked for clarification on the photographs provided and location of the carport in relation to the dwelling, which was answered by Boardmember Rinehart and staff. The Board concluded that testimony should be taken since interested persons are present in the audience. There being no further questions, Chair Gase opened the public hearing. Judy Galgano, 715 Caroline Street, provided written comments to the Board which responded to the staff report. She added that this request is not a special privilege but is a special situation in the700-block of Caroline Street where a high bluff exists. No alley is available. and everyone has built at the front of their properties. She stated that the carport would have doors along the street and would be attractive. She stated that nothing inflammable is kept in the carport, and that it is 2- feet from the property line. Boardmember Teichert asked when the cCirport was built and if the builder inquired as to construction requirements. Ms. Galgano responded that the building was constructed a couple of months ago. Anthony Galgano, 715 Caroline Street, property owner, questioned the dimensions provided in the staff report on the property size. He stated that the upland area is actually 6175 s.f. , subtracting the unbuildable area leaves only 4550 s.f to build, which is less than lots across the street. They added that they recently re-sided the residence and will utilize the extra siding on the carport to blend in. The Fire Department stated that a 3-foot setback does not require a fire wall. The posts are 2'3" from the property line.. The posts are 6" with the inside of the carport post being 2'9" from the property line. Since the carport will not have sides, a fire wall is not required. They do not want to create a fire hazard. The front of the carport is nearly even with the front of the house. Boardmember Rinehart asked who decided what the size of the carport would be. Mr. Galgano responded that his son hired a contractor to do the work. Also asked if the contractor was licensed, 163 Board of Adjustment Minutes July 2, 2001 Page 6 "- Mr. Galgano responded "yes". Chair Gase asked ifMr. Galgano's son could respond to a question. . Paul Galgano, 719 Caroline Street, responded to Chair Gase stating that the contractor was Mike Ulin who is licensed. Mr. Ulin knew that the county's threshold for requiring building permits is 2:400 s.f., and they assumed this was also in effect within the City. He added that the carport is not attached as it has four posts. There being no further testimony, the public hearing was closed. Boardmember Rinehart stated that he visited site and requested clarification ofthe front yard setback before acting on this request. He moved to suspend the hearing and continue the hearing to the next meeting until the front yard setback issue is known. Boardmember Teichert seconded the motion which passed unanimously. Chair Gase noted that action on the variance is postponed until August 6th. Staff added that a new notice would be provided to the neighbors. COMMUNICATIONS FROM THE PUBLIC. None STAFF REPORTS. None ADJOURNMENT The meeting was adjourned at 7:SS'p.m. . Debra Barnes, Secretary Barbara Gase, Chair PREPARED BY: D. Barnes . 164 :.G.hALLA.M...GOUNT)' HUMANE SH~R REPORT FOR THE MONTH OF June 200 - , [......J~.n::.Tf.:~.~.....:T~f~T.::::rA:p.:r.::::::::[:M~i::::_:ij::::::::[IijJ::::::::[A:~:g:::::::[:s.:~:P.::::::TQ:~f::::TN:Qv.::::J:P:~:~::: : 91 Hi 91 31 13: 18i i : i j i [:'::::::::::::::::0.[:::::::::"::::::::1:[::::::::::::::::::o.l::::::::::::::::::~:t:::'::::::::::::::o.;::::::::'::::::::i!:::::::::::::':::::::l::::::.::::::.:::::::t:.:::::::::::::::::::t:::::::::::::::::::J:::::::::::::::::::::1:::::::::::::::: i 17i 6! 10! 161 141 81 i 1 i i ! 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I ....!. . ..... ..28 . . . . . . ~ {>-,,!,!}\~;,;; '€'-.):;1J;' ;r~r]:~,<~\,' < 167 PARKS & RECREATION REVENUE . June 2001 REVENUE-GENERAL FUND This Month This Month This Year Last Year Last Year To Date To Date Ocean View Cemetery $22,986.99 $2,853.79 $80,924.04 $67,231 .44 William Shore Memorial Pool $10,547.27 $14,882.38 $70,452.75 $74.149.41 Vern Burton Community Center $1,202.00 $2,191.50 $8,970.50 $8,214.50 Senior Services Center. Rentals $1,110.00 $881.50 $5,465.00 $5,400.00 Senior Services Center - $250.00 $0.00 $665.00 $0.00 Kitchen Fees Senior Services Center - Leases $550.00 $1,000.00 $3,300.00 $6,000.00 Banner $360.00 $60.00 $3,535.50 $2,701.00 Lincoln Park Camping Fees $495.00 $603.00 $495.00 $603.00 City Pier Moorage Fees $370.00 $250.00 $767.50 $400.00 -' General Fund Revenue Total $37,871.26 $22,722.17 $174,577.79 $164.699.35 LINCOLN PARK This Month This Month " This Year Last Year To IMPROVEMENT FUND Last year To Date, Date Longhouse/Clubhouse $1,200.00 $2,064.50 $4,970.16 $6,232.00 . Lincoln Park Camping Fees $75.00 $86.00 $75.00 $86.00 . $1,275.00 $2,150:50 Improvement Fund Total , $5,045.16 $6,318.00 . .. . REVENUE... This Month This Month This Year Last Year RECREATIONAL ACTIVITIES Last Year To Date To Date FUND .... . Vern Burton Kitchen Fees $1,200.00 $147.50 $845.00 $1,270.00 Co-Rec Volleyball $0.00 $0.00 $360.00 $290.00 Volleyball Tourney Fund $0.00 $0.00 $0.00 $0.00 Slowpitch $340.00 $200.00 $13,045.00 $12,659.00 Slowpitch Tourney Fund $190.00 $845.00 $1,330.00 $2,795.00 Mens Basketball $0.00 $0.00 $2,160.00 $745.00 Basketball Tourney Fund $55.00 $152.00 $616.50 $952.50 Youth Programs $7,343.25 $10,728.44 $21,980.75 $24,923.96 Adult Programs $80.00 $0.00 $1,514.00 $753.00 Adult Soccer $100.00 $30.00 $3,235.00 $3,236.00 . - Recreation Activities Fund Total $9,308.25 $12,072.94 $45,086.25 $41,624.46 . . 168 i~: '~~~:~~,1(~:\i.:i;~tJ ';~~<~"';:;~;~?,~f:~~::~t*ltt~~J~tt:~p:~':;~}r/"" William Shore;it~emorial Pool Monthly AttendaA~~YRevenue Report RECREA TION--- Children Adult Middle School Nite/Kid's Day Pool Parties/Participants 723 1,188 5,992 6,056 1,160 1,566 11 ,380 12,040 9/20 0/0 128/136 39/116 9/108 12/200 147/1,285 97/1633 INSTRUCTION --- Children Adults Parent/Child Orientation Pre-School Water Exercise School District Pool Rentals/Classes 445 o o 130 207 o 158 940 1,072 4,704 5,372 0 0 19 0 334 210 299 1,641 2,450 304 3,460 3,913 0 2,886 3,283 260 3,071 3,844 1,935 16,096 19,096 ga0j <.__ ,."_..._..', ..."" ."n' 17 157 166 218.75 2,195.50 2,214.00 POOL OPERATIONS --- Days Open Hours Open REVENUE --- 13 187.00 Rental: Suits, towels, caps Admissions Lessons Aerobics Passes Showers Lockers Pool Rentals Sales Tax POOI..REVENUE:"[OWAll!;"> " $137.50 $164.02 $1,409.82 $471.14 $1,573.32 $2,407.67 $13,609.79 $14,880.01 $6,096.50 $8,117.47 $26,199.54 $29,156.32 $ 495.00 $ 783.50 $8,024.36;/ $7.227.00 $1,443.07 $2,461.10 $12,383.03 $14,637.91 $40.71 $72.15 $167.99 $154,42 $101.61 $134.75 $1,008.50 $998.75 $368.32 $312.79 $4,987.54 $3,926.12 $291.24 $428.93 $2,662.18 $2,697.74 '$.'.... '1' '0',5''''''':'2'..,),;\\:1;;)\$' .'.1.:.4.'S.S.... 2"3'" ....S',;,>\$':70<:t::ti5.'2"~..,.5..' .', )::~;'$'1A;;'1';A .... ~...' . .",..,,<,....f;__..J?-,-"";:Xw;+~:;;: "y'''___:;~':..-,;., , .'.... .....,.-i ;k~::;>;,.....;:J.-!;.:,.-",,~;,.. ...-.:1!,J<:;.-;;,~-'; :(;-{'{:.,:':,:_ ....i,__;:t't;,;. :~ 9 ~. I William Shore Pool Activities June 2001 . Re- INSTRUCTIONAL Exercise classes for September: * Water Aerobics AM classes * Deep Water . AM classes * Deep Water PM classes * Water Walking AM classes Man - Fri Tu & Thur Tu & Thur Tu & Thur Swim Lessons Schedule: * June 25 - July 13 * June 26 - July 12 * On-going Grade-school Pre-school Private lessons . CLUBS AND ORGANIZA TlONS * Port Angeles Swim Club 3:30 - 5:30 pm Monday thru Friday * Port Angeles Diving Club 3:30 - 5:30 pm Monday, Wednesday & Friday * Port Angeles School District On vacation * United States Coast Guard 7:45 - 9:00 am Rescue Swimmer Training Tues & Thurs RECREA TIONAL SWIMMING June 30 Kid's Day June 30 Middle School Night 20 Participants 9 Participants ~..,~J~'~ . ~~....._ ~~ ~~.~':1~~<;.it~ ~~~~!i-' \.~~J ~~ ~ . 170 PORT ANGELES SENIOR CENTER . MONTHLY ACTIVITY REPORT June 2001 Information & Referral 1,549 1,828 1,828 10,740 Estimated Attendance 1,902 5,535 5,535 31,424 Health Programs 554 494 494 3,885 Education Programs 692 302 4,159 3,626 Social/Events/Programs/Meals 1,495 1,299 9,009 732 Trips: Taken 5 4 32 32 Passengers 60 38 266 377 Volunteers: 138 112 112 Hours 1,611 1,281 1,281 8,698 Membership: 34 51 51 1 ,469 City 20 25 25 975 County 14 26 26 494 171 . SENIOR COMMUNITY,~CENTER EVENTS - Users June 1 June 1,2,3 June 9 June 11 June 13 June 16 June 18 June 20 June 23 Winterfield Nutrition Program Garden Club Flower Show Myers Wedding Reception Senior Nutrition Volunteer Recognition Friends of the Art Center/Fine Arts Center Board Lions Club dinner Port Angeles School District Hildebrand Seminar Maupin Wedding Reception SENIOR CENTER REGULAR USERS . Senior Nutrition Board Soroptimists Jet Set Square Dance Council NARFE Board Eckankar Peninsula College United Way CCWAB Crime Stoppers Venture Club Virginia Mason Rhody Society ~ SENIOR CENTER SPONSORED - SPECIAL EVENTS/PROGRAMS June 5 June 6 June 20 172 911 System and Self Help for the Hearing Impaired Mariners Spring Training Reunion 31 Annual Ice Cream Fest and PALOA Singers . ~ June 2001 ~ ~ SENIOR CENTER SPONSORED - REGULAR PROGRAMS Stretch ClasslWeight Training Blood Pressure Checks Chair Massage Alzheimers Support Group Hearing Aid Tests/Repairs Yoga Tai Chi ~~~~~ ,~ ~~f Health Education Investment Class Defensive Driving Class Investment Club Spanish Conversation Infinite Variety of Music Round Table on Politics Tap Dance Classes Creative Writing Amputee Support Group Chair Exercise (3x wk) Low Vision Support Self Help for Hard of Hearing Foot Care (4x month) Exercise Class Computer Labs 3x week Spring Chicken Band Water Color Oil Painting Computer Classes Geography of Canada Tax Assistance Social/Recreational Paint on Own Golden Agers Senior Swingers Dance Bingo (3x week) Olympic Peninsula Chess Club Pool Bridge Cribbage Coffee Lounge P R Committee At the Movies (weekly) Crafts Calligraphy Pinochle (3x week) Pickle Ball (3x week) 173 , OCEAN VIEW CEMETERY REVENUE . . June 2001 THIS MONTH THIS MONTH THIS MONTH THIS MONTH 2001 2000 1999 1998 $ 22,986.99 $ 2,853.79 $ 8,946.39 $ 8,318.66 REVENURYEAR TO DATE , . '. 2001 2000 1999 1998 . $ 80,924.04 $ 67,231.44 $ 53,346.46 $ 48,938.582 PRQPJjRTY SALES' '., THIS MONTH THIS MONTH YEARTO DATE YEARTODATE 2001 2000 2001 2000 .. 5 11 . 13 21 . INTERMENTS 2001 2000 1999 1998 ". . Ground Burials 13 16 11 12 Ground Burial Inurnments 8 10 8 13 , Niche Inurnments 6 2 3 7 Entombments 1 0 0 0 I Year to Date Totals I 28 I 28 I 22 I 32 I I PRE~NEEnSALES I THIS MONTH THIS YEAR THIS MONTH LAST YEAR TO DATE LAST YEAR TO DATE $12,557.77 $25,003.19 $2,501.65 $26,898.21 . 174 Parks & Cemetery Monthly Division Report June 2001 Accomplishments . Turf Management 1111" Mowing and trimming ALL locations .. .. .. .. .. .. ...... ...... .. .... .. .. .. .... .. .. .. .. .. .. .. .. .. ........ .. .. .. .... .. .. .. .. .. .. .. .. .. .. .. 675.0 hours 1111" Turf renovation/Repairs .. .... .. .. .. .. .. .. .... .. .. .. .. .. .. .. .... .. .. .. .... .. .. .. .... .. .. .. .. .. .. .. .. .. .. .. .. .. .... .. .. .. .. .. .. .. .. .. .. .. .. .. .. 193.5 hours III~ Equipment repairs and maintenance .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ...... .. .. .... .. .. .. .. .. .. .. .. .. ........ .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 89.0 hours Total Hours Previous Year: 1091.5 Total Hours Current Year: 957.5 Beautification Downtown planter maintenance(cleanup water etc.) ...................................... 218.5 hours IIU" Maintenance of planted areas. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 66.5 hours 11,* Greenhouse, plant maintenance ....................................................... 21.5 hours 1111. Tree well cleaning and maintenance .................................................... 9.5 hours Total Hours Previous Year: 344.0 Total Hours Current Year: 316.0 Amenities III" Pier general maintenance .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ........ .. .... .... .. ........ .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .... .. .. .. .. .. .. .. .. .. .. .. .. 27.5 hours III" Floats; repairs to Ediz Hook Floats. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7.0 hours III" Washroom servicing, cleaning and general maintenance .. .. .. .. .. .. .... .. .. .. .. .. .... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .... .. 118.5 hours III~ Park sign maintenance .. .. .. .. .... .. .. .. .. .... .. .. .. .. .... .. .... .. .... .. .. .. .. .. .. .. .. ...... .... .. .. .. ........ .. .. .... .. .... .. .. .. .. .. .. .. .. .. .. .. .. 11.5 hours III" Play equipment maintenance: .. .. .. .. .. .. .. .. .. .. .... .. .. .. .. ...... .. .. .... .. .. .... .. .. .... .. .. .. .. .. .. .. .. .. .... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 19.5 hours 111I. Other: Fences, Pier Octopus planting, ponds and fountain. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235.5 hours Total Hours Previous Year: 786.5 Total Hours Current Year: 419.5 . 175 Sports Facilities Field Makeup and Maintenance 1111" Baseball and softball including; Civic, Lincoln, Volunteer, Dry Creek, Shane and Elks fields ................................................................... 529.0 hours III'" Soccer fields ....................................................................... 5.0 hours II" Football field. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3.0 hours 11I1" Tennis ............................................................................ 0.0 hours III~ Field lighting repairs ................................................................. 2.5 hours Total Hours Previous Year: 922.0 Total Hours Current Year: 539.5 Waterfront Trail 1111" Bench and memorial installations/maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . 17.0 hours Total Hours Previous Year: 9.5 Total Hours Current Year: 17.0 Building Maintenance General Maintenance and Repairs III~ William Shore Pool ................................................................ 25.5 hours 1I1~ Vem Burton Community Center. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . 89.0 hours liD" City Hall and Police Dept.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103.5 hours 11I1" Senior Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74.5 hours Total Hours Previous Year: 437.0 Total Hours Current Year: 292.5 Civic Complex City Hall mowing, atrium and planted areas 1111" Atrium; tree and flower bed maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35.0 hours Total Hours Previous Year: 45.0 Total Hours Current Year: 35.0 . 176 Parks General Maintenance Litter pickup from various park locations III. Park improvements . . . . . . . . . . . . . .. . . . . . 11/. Building maintenance;. . . . . . . . . . . . . . . . . . . . .. .................................. 1111" Forest Management; William Shore Pool floor repairs.. . . . . . . . . . . . . . 120.5 hours 63.0 hours 79.5 hours 142.0 hours Total Hours Previous Year: 543.5 Total Hours Current Year: 405.0 Special Events III1"Other: Jettin In The Straits J 8.5 hours .. .. .. .. .. .. .. .. .. .. .. .. .. .. .... .... .... .. .. .. .. .. .. .. .. .. .. .. .. .. ........ ........ .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. III'" Total Hours Previous Year: 43.0 Total Hours Current Year: 8.5 Campground 11/ Closed for season. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 27.0 hours Total Hours Previous Year: 49.5 Total Hours Current Year: 27.0 Cemetery 1111" Ground burial interments . . .. .. .. .. .. .. . . .. .. .. .. ...... ........ .. .. .... .. .... .. .. .. '. .. .. .... .... .... .... .... .. . . .... .. .. . . . .. 31.5 hours III'" Cremation interments . . . .. .. .... .. .. .. .. .. .... .. .... .. .. ...... .. .. .. .. .. ...... .. .. .... .. .. .... .... ........ .. .. .. .. .. .. .. .. .. .. . . 7.5 hours III'" Crypt entombment. . . . . .. .. .. .. .. .. .. .... .. ...... .. .. .. ...... .... .... .... .. .. .. .. .... .. .... .. .. ...... .. .. .. .. .. . . . . . .. .. .. .. 0.0 hours III'" Niche inurnments . . . .. .. .. .. .. .. .... .. .. .. .. .. .. .... .. .. .... .. .... .. .. .. .... ...... .. .... .......... .... .. .. .. .. .. .. .. .. . . . . . .. .. .. .. 1.5 hours III. Memorial marker settings . . . .. .. .. .. .. .. .. .. .. ........ .. .'. .. .. .. .... .. .. .. .. .. .. .... .. .. ........ ... .. .... .. .. ...... .. . . . .. .. .. .. .. .. .. .. 13.0 hours 11/'" Mowing and trimming . . . .. .. .. .. .. .. .. .. .. .. .. .... .. ...... .. ...... .. .... .. .. ........ ........ .... .. .. .. .. .. .. .. . . . . . . . . . . . . 101.5 hours 11,* Building/Chapel cleaning and maintenance .. .... .. .. .. .. .... .. . .. .. .. .. .... .. .... .... ...... .. .. .. . .... .. .. .. .. .. .. .. . . . . . 35.5 hours 111I" Grave site refilling/regrading . . . .. .. .. .. .. .... .. .. .. .... .. .. .. .. .. .... .. .. .. ...... .. .... ..... . . ... .... . . . . ... . . . . 11. 0 hours 1111" Customer Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . .... . ... .. .. .. . . . . . .. . . . . . . 6.0 hours Total Hours Previous Year: 251.0 Total Hours Current Year: 207.5 . 177 1--- Parks Administration 11I'- Daily supervision, crew training and safety meetings I . .. .. .. .. .... .. ...... .. ...... .. .. .. 0." .. .... .... .. .. .. .. .. .. .. .. .. .. .... 177.0 hours Total Hours Previous Year: 195.5 , Total Hours Current Year: 177. Sub Total Hrs Previous Year: 4,718.0 Sub Total Hrs Current Year: 3,402.0 (Illnesses, doctor/dental, vacations) 232.0 I I NON Productive.Hrs Current Year: 374.5 (Illnesses, doctor/dent~I: vacations) I NON Productive Hrs previous year: Total Parks & Cemetery Division Hours: Previous Year: 4,950.0 Current Year: 3,776.5 Total Monthly Maintenance Hours June 2001 '. o #1 Turf Management 957.5 hrs. II #3 Amenities 419.5 hrs. II #5 Waterfront Trail17 hrs. II #7 Civic Complex 35 hrs. II #9 Special Events 8.5 hrs. II #11 Cemetery 207.5 hrs. n #13 Time Loss 374.5 hrs. tI #2 Beautification 316 hrs II #4 Sports Facilities 539.5 hrs. II #6 Building Maintenance 292.5 hrs. II #8 Parks General Maintenance 405 hrs. II # 10 Campground 27 hrs. II # 12 Parks Administration 177 hrs. . 178 VERN BURTON COMMUNITY CENTER EVENTS June 1 Middle School Soccer Dance June 2 Football Club Dinner & Auction June 9 Curto Wedding Reception June 10 Grinnell Retirement Party June 14 OPS Luncheon June 15 Middle School Soccer Dance June 16 Historical SocLety Appraisal Fair June 18 Blood Drive June 19 Stevens Middle School Party June 22 Basketball Middle School Dance June 23 Mosely/Delikat Wedding Reception June 25-29 Olympic Mt. Wrestling Camp June 30 Flea Market Total approximate attendance: 2,925 200 250 200 200 150 150 500 150 225 150 200 150 400 J VBMCC - GYM USERS Noon Open Gym 220 Gym Walkers 10 Badminton 15 Total approximate attendance: 325 Parks & Rec After School Program Family Center Toddlers Parents Runners Group 38 30 12 ERN BURTON MEETING ROOM EVENTS: June 1 Employee Chair Massages June 4 Clallam County TRG Mtg June 6 Clallam County Food Handlers June 7 Voters Forum June 8 School District Clallam County Salmon Recovery 55 Alive Driving Class Wash. State Dept. of Transportation Wash. State Dept. of Personnel Clallam County Food Handlers Markham-Striley Appraisals Elwha-Morse Management Mtg Clallam County TRG June 12-13 June 14-15 June 18 June 20 June 27-28 June 28 June 29 Total approximate attendance: 521 40 15 35 25 8 15 48 60 30 45 150 25 25 VBMCC - REGULAR MEETING ROOM USERS: Total approximate attendance: 208 Kiwanis - Juan de Fuca Group 75 Swim Club 7 Ostomy Support Group 25 Transit Union 25 Juan de Fuca Festival 10 PAZZAZ. Meeting 10 Board of Appeals 12 Non-Motorized Meeting 10 Land Trust 20 Operation Uplift 4 Bike Club 10 COUNCIL CHAMBERS: City Council Meetings Board of Adjustments lanning Total approximate attendance: 417 100 Kiwanis 12 Inquiring Minds 20 DUI Victim's Panel 72 30 18 Safety Meeting 25 CC Stream Keepers 100 CC Environmental Health 40 ~ -- .. .. .. .. .. .. -- 179 Recreation continued---- LINCOLN PARK RENTALS Clubhouse Longhouse Loomis Building Rentals - Other Parks Lions Park Veteran's Park Conrad Dyar Fountain June 12 4 8 OTHER USES Scout Meetings each Wed. evening To Date 32 12 20 4-H: 1st & 3rd Tuesday each month Scout Meetings: 3rd Tuesday each month Fly Fishermen Club: 1 sl Monday each month 1 1 3 4 7 3 RECREATION DIVISION PROGRAMS: Square Dance Lessons each Monday at the Senior Center -on vacation Country Western Dance Classes -on vacation Line Dance Classes -on vacation Summer Park Program Began and Registration Continues - 87 Enrolled -5-8 year olds 31 -9-12 year olds 56 PARKS & RECREATION SPECIAL EVENTS: June 2-3 Smoked Salmon Invite 13 Teams; 6 out-at-town June 14 June 16-17 Hershey Track Meet 38 Participants Summer Solstice Tuneup - Girts' High School Basketball Tournament 11 Teams; 8 out-ot-town UP COMING RECREATION: June 30-July 3 July 7-8 July 9-14 July 14-15 July 14-15 July 19-23 July 28-29 August 4-5 August 11-12 August 31-Sept 3 16-18 Firecracker Senior Babe Ruth Tournament First Federal Boys' Basketball High School Varsity Basketball Tournament Cal Ripken State 10-12 Year Old Tournament Captain Ts Coed Softball Tournament Seven Cedar's Shootout Boys High School Basketball Tournament Junior Babe Ruth 14 year old State Tournament Jeff Larson Mens Softball Tournament PAZAZZ Boys' & Girls' Soccer Tournament (U10 thru U16 Rec Teams) Pepsi Boys' Baseball Tournament (ages 10, 11 & 12) Roy Hobbs League - Men's Baseball Tournament WEEKLY ELEMENTARY & MIDDLE SCHOOL GYM and FIELD SCHEDULING FOR: Junior Babe Ruth 180 Senior Babe Ruth Soccer I Recreation - continued ITY PIER EVENTS: June 1 June 2 June 3 June 9 June 10 June 21 June 28 ~;" 7',;.f.~:~'~,~',';';f':~'" ".~ ',\:";::"~'''!):':}-'[.t]'fN)',',':1';< High School Concert Filming High School, Roosevelt & Stevens Middle School Band Concert Olympic Vineyard Church @ the Pier U.S.C.G. Active Welcome Home Party Olympic Medical Center 5-10 K Run Concert on the Pier Series Concert on the Pier Series UP-COMING PIER EVENTS: June 3D-July 1 July 4 August 1 August 2 August 5 . . . Jet'in in the Straits. Chamber of Commerce 4th of July Celebration ARC Event U.S. Coast Guard Change of Command Olympic Vineyard ~ Church on the Pier 181 . '-/,0' .00:..; 7!IJ/dl .' (()nu a~~ .ffie- ~lt.h ~(.,A- tr tj1.L Qj lf~f' ! lfill1O-8'L ...J.-* ~ --W\> tf,.ft.. (ll )~~ ctJJ -oJ.... ~ /1 ~ ^: -/- AI, ( I'-f~') .:) --k..~"" 67J..J: -~ I I \ ) ( V (AV..J'- -&!'. , " . t}.--\ , ~ ~ r).L;Ul> CllCIcQ ~ (jJ-'- I " I . ,,^"" /i. I . ~ ! .JJJtiUJ.-U 0-t',Ut,~.t ()'(j.,Y ~ rp;\.(Jb~C1-.((j- 1;Jl>-t CKC u..-""J,o!.l. .~~"v -tl-"l.. 1- U. . I v~ /ZA.LA-t .. fjf};JJ {:~ /-Il~~ . '-1/1J-l ( f1.. /y,'lk-t.( 3 i iJ}) ~. 0 C:)~ VfU-' --VJ( ~ ~~LL~. ~~ . . 182 '. . Port Angeles Fire Department Saving Dearls and Domes . June 100 I . 183 June 2001 Total Fire Dept. Calls 1500 -- -- ------ 1400 -i--- i 1100 -\-- , 1300 -+- - 1200 +-- 1000 900 800 700 1999 2000 2001 June 0 liDO Total Calls 211 /214 2001 Total Calls YTD 1,462 2000 Total Calls YTD 1,364 40 --r---~-------- I : 35 --i------~--- I \ 30 -----1- 25 - 20- I" 15 --j- i I I 1 0 ---+ I I 5---t- o _L__ Fires> 5K Fires < SK Auto Fire $ Loss/Saved . 8,000,000 ~------------ -- - ---- ---- - 7,000,000 -r------i-- r-- -~--~--- 6,000,000 W f---------------------- i I ! 5,000,000 Ti 4,000,000 r----j 3,000,000 ~- : I 2 000 000 -L------i I I i 1,000,000 ----;--Ji _ i o _L - '1" 2001 ~--- -------------------~- I !---------- -------------- ,-----, ------ ; ~--- I I _l ~_ 2000 [j Saved II Loss Saved Loss 2001 YTD 7,307,340 419,300 2000 YTD 1,568,400 341,408 . Brush Haz Mat . 2001 II 2000 Year to Fires > $5,000 Fires < $5,000 Auto Fires Brush Fires Haz Mat Date Incidents 2001 9 18 9 2 15 2000 8 40 4 11 15 184 r Fire & Life Safety Insp 600 . - -- --- tI: +) I ::: ij I : 10:tJ Inspections Reinspections [J 2001 II 2000 Inspections Reinspections 2001 YTD 549 337 2000 YTD 553 488 Medic I Transports .i 400 +- I ! 300 -+----- ! I 200 -+---- 100 ALS BLS [J 2001 II 2000 Advanced Life Support (ALS) & Basic Life Support (BLS) Fire Dept. 2001 2000 % / ALS-YTD 495 473 4.4 T BLS-YTD 55 84 34.5 1 . Prevention Activities YTO 400 :----------~-~--- -- -- ... 350~--------- 300 -i----- ! 250 : I 200 -;-- 150 I 100 -~- 50 i o J___-L -r-----r--- --- ------j ~- - ---- ~'3i 2001 2000 o Permit Inspections 1.1 Plan Reviews . Public Education Contacts Permit Plan Public Ed Inspections Reviews Contacts 2001 39 34 351 2000 105 22 22 Patients Assisted 1200 -[ 1000 i- r. 800 ._. j 600 , 400rl 200 '"--~ o Fire Dept. Olympic Ambulance C 2001 II 2000 Patients Assisted Fire Dept. 2001 2000 % YTD 1,121 1,153 2.7 1 185 FIRE PREVENTION ACTIVITIES June 2001 This Year to Last Year Last Year Month Date This Month Year to Date Fire & Life Safety Inspection 53 549 92 553 Fire & Life Safety Reinspection 38 337 70 488 Code Violations Found 55 764 128 829 Code Violations Corrected 44 572 103 718 Building Survey 0 0 13 13 Complaints Investigated 1 8 2 41 Fire Drills Supervised 0 0 0 1 Lectures, Classes, Demonstrations, Station 8 32 1 22 Tours Number of Public Education Contacts 69 351 0 11 Fires Investigated 1 11 12 63 Fire Alarm Test 5 48 12 97 Sprinkler System Test 4 37 10 16 Permit Inspection 8 39 26 105 Juvenile Fire Setters Counseled 0 3 0 2 Certificate of Occupancy Inspections 6 8 -- -- Planning Department Reviews 8 8 -- -- Building Application Reviews 8 8 -- -- Plan Checks: 1. Commercial 4 8 3 12 2. Multi-family 0 1 0 0 3. Sprinkler System 5 8 I 7 4. Fire Alarm I 3 0 3 186 FP-32 Revised 6/11/01 . . . . . . - ,,-'<'" -"S"'~.':',", ""J ",'/'.:t,",_,;j'r"'" '., Medic I Statistics June, 2001 ALS BLS PRIVATE NO TRANSPORT PAFD OLY PAFD OLY . Cardiac Arrest 0 0 0 0 0 1 Cardiac, Other 30 0 0 0 0 1 Major/Minor Medical 36 0 2 11 3 10 Motor Vehicle Accident 3 0 1 6 1 4 Drug/Alcohol 2 0 3 1 0 2 Accident, Other 5 0 3 16 3 9 False Call 0 0 0 0 0 19 Total 76 0 9 34 7 46 * Note: P AFD -- Port Angeles Fire Department OL Y -- Olympic Ambulance Private -- Private auto, taxi, funeral home, etc. No Transport -- patient refused or required no transport Total Medic I Patients Assisted This Month Year to Date This Month Last Last Year to Date Year 172 1,121 185 1,153 Medic II Statistics Citizens trained in CPR and ,airway management This Month Year to date This Month Last Last Year to Date Year 31 162 8 146 187 . FIRE RAGES . .KEim THORPtJpENINSULAPAILY NEWS Port Angeles firefighters battle a smoky blaze that heavily damaged a home Saturday at 126 W 13th St~ Derek Kish, 16, discovered the smoky fire in the basement and ran to a neighbor's to call 9-1-1. Flames engulfed the south side of the house from the basement to the roof before three pumper trucks arrived at 3:32 p.m., Capt. Terry Reid said. Damage is estimated at $170,000. Story on Page A12 . 188 r- ~F~HP.,~"-?,l'::~'<~'!"~'lf~'l:"~-_' , PENINSULA DAILY NEWS . Fire damage at $170,000 for PA home No one hurt ih Saturday blaze BY LORA GREEN PENINSULA DAILY NEWS . PORT ANGELES - A one- story house was heavily dam- aged by fire Saturday after- noon. Noone was injured in the blaze at 126 W. 13th Street. Sixteen-year-old Derek Kish and his 15-year-old friend Marc Meadows were home when the fire broke out. Kish discovered the smoky fire in the basement of the house and ran to a neighbors to call 9-1-1. Flames engulfed the south side' of the house from the basement to the roof before the first of three pumper trucks arrived at 3:32 p.m., Capt. Terry Reid said. Flames erupted from base- ment windows and ignited the ground floor and attic, he said. The fire burned through the attic to the roof, Reid said. . Difficult to fight "This kind of fire is for us more difficult than most because it involves the base- ment, the first floor and the attic all at the same time," Reid said. "We have to be very cautious about putting ~nybody into the house because the structure may have been weakened.'~ Damage to the four-bed- room house is estimated at $120,000, Fire Marshal Ken Dubuc said. Damage to the house's contents is estimated at $50,000. Dubuc said the fire is believed to have been caused by an unattended candle burning in a basement bedroom. Kish's family of four and one tenant, Joel Enges, lived in the house. Not home Kish's mother, Jeannie, his 12-year-old sister, Alaijh, and his 2-year-old brother, Kolten, were in Seattle on a four-day visit with an aunt when the fire broke out. Enges, 19, was not home. According to Kish, Meadows was in the basement playing Nintendo and Kish was upstairs when the teen-agel's smelled smoke shortly after 3 p.m. Heavy black smoke billowed from Enges' room when Kish opened the basement bedroom door, he said. "I couldn't see anything," Kish said. Kish tried to call 9-1-1, but another extension seemed to be off the hook, Kish said. The boys then ran to a neighbor's house. "We pounded on the door but no one answered," Kish said. He was forced to call 9-1-1 from another neighbor's house. Nineteen firefighters brought the fire under control after about;. 45 minutes, Reid said. According to Reid, smoke detectors in the house did not work. 189 . . . / I 190 l