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Agenda Packet 08/16/2005
ORTANGEL . AGENDA p_ . S CITY COUNCIL MEETING W a $ h ~ N g T O N, U. $. a. 321EAST FIFTH STREET August 16, 2005 REGULAR MEETING - 6:00 p.m. Becky Upton City Clerk A. CALL TO ORDER - Regular Meeting (6:00 p.m.) ROLL CALL - PLEDGE OF ALLEGIANCE - PRESENTATIONS, CEREMONIAL MATTERS & PROCLAMATIONS 1. Chamber of Commerce Quarterly Report - 1. Present Report Russ Veenema 2. Port Angeles Senior Games Update 2. Presentation B. WORK SESSION C. (1) LATE ITEMS TO BE PLACED ON TItlS OR FUTURE AGENDAS as determined by City Manager or City Council member (2) PUBLIC COMMENT This is an opportunity for members of the public to speak to the City Council about anything. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes perperson and a total of 15 minutes for this commentperiod. (These time periods may be lengthened or shortened at the discretion of the Mayor.) D. FINANCE I. Shane Park Drainage, Project 05-14 1. Award Project 2. Brown & Caldwell Agreement Amendment 2. Approve Amendment 3. CH2M Hill Agreement Amendment 3. Approve Amendment 4. 2005 Landfill Gas Improvements, Project 05- 4. Award Project 17 5. Parametrix Agreement Amendment 5. Approve Amendment E. CONSENT AGENDA 1. City Council minutes of August 2, 2005 1 - 6 Approve Consent Agenda 2. Expenditure Report - August 5, 2005 - $874,484.91 3. Electronic Transfers - August 5, 2005 - $1,139,686.00 4. Household Hazardous Waste Agreement 5. Fire Hall Roof Repair, Project 01-14 6. Solid Waste Rate Adjustment, Set Public Hearing F. CITY COUNCIL COMMITTEE REPORTS NOTE: HEAR/NG DEVICES AVAILABLE FOR THOSE NEEDING ASS/STANCE MAYOR TO DETERMINE TIME QF BREAK August 16, 2005 Port Angeles City Council Meeting Page - 1 G. RESOLUTIONS H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Public Records Ordinance 45 1. Adopt Ordinance I. OTHER CONSIDERATIONS 1. 2005 Mid-Year Report $7 1. Accept Report J. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) K. PUBLIC HEARINGS - OTHER 1. Electric Rate Study Presentation and Open 77 1. Presentation, Open Public Hearing, Public Hearing Continue to 9/6 L. INFORMATION 1. City Manager Reports: None. M. EXECUTIVE SESSION (As needed and determined by City Attorney) RCW 42.30.110(1) (b) (c) and (i): Real estate and issues relating to pending litigation. N. ADJOURNMENT I I PUBLIC HEARINGS Public headngs are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public headng in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. I:WiyFilesX, Backup\OFFICE~WPWINNMYFILES~agandas',Aug 16 '05 age.wlxl NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMI[NE TIME OF BREAK August 16, 2005 Port Angeles City Council Meeting Page - 2 pOR kNGELES CITY COUNCIL MEETING WASHINGTON, iJ. S. A. August 16, 2005 I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Members Present: Mayor Headfick Councilmember Braun Councilmember Erickson Councilmember Munro Councilmember Pittis Councilmember Rogers Councilmember Williams Staff Present: Ollaer St~ ff Pre_sent: Manager Quinn V// Attorney Bloor ~ Clerk Upton M. Madsen D. McKeen T. Riepe Y. Ziomkowski Ill. PLEDGE OF ALLEGIANCE: Ledby: ,~, ~'lt~Atlo _ ~_iAt~'~13A~' CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: August 16, 2005 LOCATION: City Council Chambers City of Port Angeles Ordinance/Resolution Distribution List WASHINGTON, U. S. A. City Council Meeting of August 16, 2005 Ordinanee / ResolutionNo. City Manager City Atty. (1) Pl~in~ City Clerk (2) Deputy Clerk Perso~el Cust. Svcs. Fin~ce Police Dept. Fire Dept. Light Dept. Parks & Rec. ~sc ~N(Su~ Extra Copies WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: August 16, 2005 To: CITY COUNCIL Director of Public Works and Utilities FROM: Glenn A. Cutler, SUBJECT: Port Angeles Senior Games Update Summary: The Port Angeles Senior Center & the City of Port Angeles are hosting the Inaugural Port Angeles Senior Games the weekend of September 16 - 18, 2005. It is a variety of sports/athletic events for those 50 years old and above. D Bellamente will give a short ~resentation and update on the games. ~ecommendation: Listen to the presentation. Background/Analysis: A team of 12 athletes and cheerleaders from the Port Angeles Senior Center participated in the Puget Sound Senior Games for the first time last year, 2004, in Olympia, Tumwater, and Lacey. While at the Games, the Port Angeles Senior Center team began talking about how they could host an awesome Port Angeles Senior Games. The suggestion to host a Port Angeles Senior Games was met with an enthusiastic response and support by the City Council. It is a unique event to Port Angeles as it targets the athlete 50 years old and above. It is a community wide event involving senior volunteers, community volunteers, and businesses. The Senior Center Supervisor has been working with volunteers and businesses throughout our community to create a successful inaugural event. It is anticipated that 200 athletes, their families, and friends will join us for the Port Angeles Senior Games September 16 - 18, 2005. It is recommended that Council watch the 5 minute movie/slide show, produced by the Port Angeles Senior Center, about the Senior Games with introductory comments by D Bellamente, Senior Center Supervisor. 1 N:\CCOUNCILWINALWort Angeles Senior Games Update.doc 2 Relocation Request Histor7 Relocation Requests 2003 2004 2005 JAN 36 46 105 FEB "30 32 77 MARCH 58 61 90 APRIL 40 38 99 MAY 32 43 92 JUNE 47 86 68 JULY 83 73 125 AUG 68 105 SEP 66 88 OCT 46 56 NOV 44 49 DEC 26 35 TOTAL 576 712 656 PORT ANGELES CHAMBER OF COMMERCE 1:21 East Railroad Port Angeles, WA 98362 (360) 452-2363 Marketing Overview: Port Angeles continues to see increases in room tax collections even though we are facing difficult tourism obstacles. Factors that are affecting our area in a negative way are: -Gas Prices: Our primary market is definitely a drive dominated customer. Prices for fuel have risen dramatically over the last few years, and are affecting a segment of our customers. People are also far more concerned with the amount o~'miles they are driving than they used to be, and repeat drives to the Olympic Peninsula are far less frequent. -Ferry Traffic: A prime source for overnight visits is the market created by the riders of the Coho and Victoria Express Fen-les. The ferry operations have reported a downturn in ridership'from 1998, with a dramatic drop in late 2000, which has continued through our current year. According to EDC information we are down over 60,000 riders from the year 2000. I do not have accurate information as to how many of the riders stay over night in Port Angeles, but I believe a safe guess would be in the 20% range. That means we are seeing 12,000 fewer people staying overnight compared to year 2000. Using 1.8 people per room that means we are selling roughly 6,600 less rooms to ferry travelers. Using a $75 dollar average rate that is $405,000 less room revenue or nearly $20,000 in room tax revenue. -Lodging inventory: The Port Angeles lodging inventory on average is becoming very dated. We have had virtually }m new product in many years. The traveling public has become very accustomed to quality rooms/condos with resorts offering deep package discounts. We as a community have not been able to compete in this area and this inability has hurt us. -Cruise industry: The cruise market has seen huge increases in the amount of passengers taking cruises in the northwest, both out of Seattle and Vancouver. Many of these passengers in the past would have been Olympic Peninsula visitors, but now they have an opportunity to see much more of the region, at a reasonable price, with meals included, on a very high quality ship, with no driving involved. -Fishing industry: The changes which have been made and continue to be made by WDFw about fish quotas and seasons can be debated as to the success in increasing fish populations. What has occurred is confusion by potential guests, shorter seasons, more expense, and generally less sport fishing interest in our area. -International Market: Since 2001 the international traveler to the Olympic Peninsula has taken a dramatic drop. This was always a great market for us because of the ferry access, and rain forest access and the Olympic National Park draw. The international traveler was also prone to longer stays, and helped the mid-week traffic. FAX#360-457-5380 · w~w.portangeluu.org · E-mail:pangeleuOolypen.com REPRESENTING THE LARGEST GROUP OF BUSINESSES ON THE PENINSULA POR AT NGELES CHAMBER OF COMMERCE 121 East Railroad Port Angeles, WA 98362 (360) 452-2363 However even with all of these negatives stacking up against us, we have continued to see a rise in room tax collection, room occupancy percentages, and sales tax collections. I believe there are several reasons for this success: -Events. An event generally appeals to a specific interest group, and allows us to have something unique. Our sporting events, festivals, musical attractions, and other mist special events have in my opinion allowed us to have a product to sell, and gives reasons for people to visit the area other than simply recreation. -Our audience: The change several years ago to focus our attention on the drive market within an 8 hour radius has really paid off. As you know we have limited marketing dollars and allocating them on a specific area where the people are more prone to visit the Olympic Peninsula has given us excellent retum. -The message: Port Angeles, The Center Of It All has been the featured message in all of our media buys and has worked well. Our goal is to have people use us as their primary stop and venture out on day trips from here. -Tourism product development: We have a long way to go in this area but some success has been seen. The events as I mentioned earlier can be considered product. So can the Heritage Tours, Art On The Town, Concerts On The Pier, Downtown Farmers Markets, Carnegie Library Museum, Olympic Discovery Trail, ferry travel to Friday Harbor, and the Olympic Coast Discovery Center. All of this product helps give people a better vacation experience, promotes positive word of mouth and also promotes return visits. The new skate park and proposed covered arena both will be great additions for our tourism product. -Wineries: It is very important for us to branch out to new markets which will attract an expanded audience for us. The four local wineries, especially Olympic Cellars have helped a great deal in this area and we work closely with them to assist in marketing our town and the wineries. -WEB site: Truly the most valuable marketing tool in the marketing mix today is the Web site. Our site continues to break records for visits and we work to direct people to the site by highlighting the web address in our message. I am told links from our site to the properties is the largest lead source for many of the properties. -Referrals: Sometimes just good old fashioned referrals helps fill the rooms, and the chamber each week from early summer to September and event weekends as needed work closely with the properties to be sure that we maximize room usage with availability calendars provided to all properties, Olympic Peninsula visitor centers, and tourism contact businesses such as wineries and restaurants. This has helped fill rooms in many of the newer B&Bs and the lesser known hotels. FAX#360-457-5380 · w-~nv.portangulas.org · E-mall:pangulesOolypen.com REPRESENTING THE LARGEST GROUP OF BUSINESSES ON THE PENINSULA PORT ANGELES CHAMBER OF COMMERCE 121 East Railroad Port Angeles, WA 98362 (360) 452-2363 TV: The last two years a larger percentage of the media dollars have been allocated to television ads. This I believe has worked well to remind people along the 1 5 corridor about Port Angeles and the Olympic Peninsula. For many from the Seattle market the Olympic Peninsula used to be a major family vacation spot but fell out of favor through the years, or the new residents simply have not taken the time to find out about us as yet. The visuals of TV seem to work well to be able to paint a picture of the community and also has allowed a targeted message for our events. CO-OP Ads: It is of vital importance that the marketing of our community not be entirely left up to the City/Chamber. Having co-op efforts between the different communities of the Olympic Peninsula and also individual businesses has helped stretch our dollars. A good example of this is the three inserts we have placed in the King County Journal. Without the help of all of the co-op advertisers we would not have been able to have this large of an impact. FAX#360-457-5380 · w,a~.portangeles.org · Em,all: pangeles~olypen.com REPRESENTING THE LARGEST GROUP OF BUSINESSES ON THE PENINSULA Graffiti Port Angeles First 5treat West side of building, above Beckett's Bike Shop - ~[Z4B W. First East side of Lee Plaza Building - lZ2 W. First Front door on 224 E. First Back of empty building on corner of Washington & E. First Front Street West side of building above 204 E. Front West side of pedestal of .~7'on the town sculpture "Pierced" Lincoln Street Above Mathew's Glass, ~t17 N. Lincoln Behind Lincoln Street Safeway - electrical boxes & trash containers WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: August 16, 2005 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~ SUBJECT: Award Contract for Shane Park Renovation, Project 05-14 Summary: Bids were requested for Shane Park Renovations. The project will correct ball field drainage and grading problems. The bids will be opened on August 12, 2005. To avoid project delays in award and startup of construction, an update of this memo with the bid results and recommendation will be provided at the meeting. Recommendation: Award and authorize the Mayor to sign the contract for the Shane Park Renovations Project 05-14 to of in the amount of $ , including sales tax. Background/Analysis: Shane Park is in a natural depression and is subject to flooding and high groundwater. This drainage problem results in many complaints regarding the condition of the ball fields and the resultant shortened availability of the fields. In addition, the infield surfaces need to be replaced with improved materials. This is a high priority Park project and has been included as a 2005 Governmental Fund Project. If bids allow, an alternate to improve the northwesterly portions of the baseball outfields has been included. To minimize disruptions in the use of the park, this project has been scheduled for late summer and needs to start soon to avoid winter rains. To avoid project delays for the award and startup of construction, an update of this memo with the bid results and recommendation will be provided at the City Council meeting. The project was advertised on July 15, 2005 and the bids will be opened on August 12, 2005. The results of the bidding, including applicable taxes and corrected in accordance with the specifications, are as follows: Bidders I Base Bid [ Alternate Bid I Total Bid $ $ $ $ Engineers Estimate $ $ $ Funding for the Shane Park Renovation project was approved in the 2005 Governmental Fund allocations. It is recommended that Council award and authorize the Mayor to sign the contract for the Shane Park Renovations Project 05-14 to of in the amount of $ Attachment: Site Layout 3 N:\CCOUNCILWINAL~Shane Park Renovations, Project 05~14.doc pORT ANGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: August 16, 2005 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities.~(/~7~/ SUBJECT: Award Contract for Shane Park Renovation, Project 05-14 Summary: Bids were requested for Shane Park Renovations. The project will correct ball field drainage and grading problems. The bids will be opened on August 12, 2005. To avoid project delays in award and starmp of construction, an update of this memo with the bid results and recommendation will be provided at the meeting. Recommendation: Award and authorize the Mayor to sign the contract for the Shane Park Renovations Project 05-14 to Iddings, Inc of Covington, WA in the amount of $ 209800.03, including sales tax. Background/Analysis: Shane Park is in a natural depression and is subject to flooding and high groundwater. This drainage problem results in many complaints regarding the condition of the ball fields and the resultant shortened availability of the fields. In addition, the infield surfaces need to be replaced with improved materials. This is a high priority Park project and has been included as a 2005 Goverrmaental Fund Project. If bids allow, an alternate to improve the northwesterly portions of the baseball outfields has been included. To minimize disruptions in the use of the park, this project has been scheduled for late summer and needs to start soon to avoid winter rains. To avoid project delays for the award and startup of construction, an update of this memo with the bid results and reconmaendation will be provided at the City Council meeting. The project was advertised on July 15, 2005 and the bids will be opened on August 12, 2005. The results of the bidding, including applicable taxes and corrected in accordance with the specifications, are as follows: Bidders Base Bid I Alternate Bid I Total Bid I Iddings, Inc, Covington, WA $149,944.60 $59,856.33 $209,800.93 Eng neers Est mate $208,000.00 $86,000.00 $294,000.00 Funding for the Shane Park Renovation project was approved in the 2005 Governmental Fund allocations. The bid was structured as a base and alternate to allow award of the contract for only the base bid if the total exceeded the engineer's estimate. It is recommended that Council award and authorize the Mayor to sign the contract for the Shane Park Renovations Project 05-14 to Iddings, Inc of Covington, WA in the amount of $209,800.93. Attachment: Site Layout N:\CCOUNCIL\FINAL\Shane Park Renovations, Prqiect 05- ! 4.doc WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: August 16, 2005 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~(/x~ SUBJECT'- Amendment No. 1 to the Consultant Agreement with Brown and Caldwell, Contract #05-04 Summary: Brown and Caldwell, Inc. (B&C) was selected to continue to provide engineering services related to the City's wastewater, combined sewer and stormwater systems in February 2005. An amendment to the agreement with B&C is needed to fund the development of the Combined Sewer Overflow (CSO) Reduction Plan into a Sewer Facility Plan. This will make it easier to apply for and receive loans and grants for the CSO Plan's Capital Improvement Program (CIP). Recommendation: Approve and authorize the Mayor to sign Amendment No. 1 to the Agreement for Professional Services with Brown and Caldwell, Inc. in the amount of $54,700 for a total contract amount not to exceed $214,700. Background/Analysis: On February 17, 2005, the City signed an Agreement for Professional Services with Brown and Caldwell (B&C) to provide continuing assistance in negotiations with Depmhl~ent of Ecology (DOE) for approval of an update to its CSO Reduction Plan, complete the re-rating of the Wastewater Treatment Plant, and additional services as directed. The purpose of Amendment No. 1 to the Agreement is to supplement the existing Draf~ CSO Reduction Plan with content that fulfills the requirements of the State Environmental Review Process (SERP) in order to use the Plan (once approved by DOE) to obtain funding through the Washington State Public Works Board. The funding will be used to assist in financing the CIP from the CSO Reduction Plan. There are three main elements that need to be added to the CSO Reduction Plan that will make it consistent with the SERP requirements. The elements are a National Environmental Policy Act (NEPA) element, a Washington State wastewater engineering report element, and an EPA wastewater facilities plan element. B&C will complete these elements under Task 4. N :~CCOUNC IL~F INAL~Brown & Caldwell Agreement 05-04 Amend ~o l.doc August 16, 2005 City Council Re: Brown & Caldwell Agreement Amendment Page 2 The following is a table of the tasks in the proposed Amendment No 1. to the Agreement, with estimated budget and funding source. Task Original Amendment Funding Source Amount No. 1 1. CSO Comprehensive Reduction Plan Update $30,000 $30,000 2005 Wastewater Utility Budget 2. Re-rating of the WWTP $80,000 $80,000 2004 Wastewater Utility Budget* 3. Other Services as Directed $50,000 $50,000 2006 Wastewater Utility Budget** 4. Sewer Facility Plan NA $54,700 2005 Wastewater Utility Budget Total $160,000 $214,700 * Funds are being carried over from the 2004 budget, as unusual winter weather kept re- rating from being completed in 2004. ** Directed Services will not be authorized until the 2006 budget is approved The duration of the Agreement will be through July 31, 2006, and based on the completion of all Tasks. The Utility Advisory Committee, at its August 9 meeting, forwarded a favorable recommendation to the City Council to approve and authorize the Mayor to sign Amendment No. 1 to the Consultant Agreement with Brown and Caldwell, in the amount of $54,700 for a total contract amount not to exceed $214,700. 6 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: August 16, 2005 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~b"-C/ SUBJECT: Amendment No. 3 to the Consultant Agreement with CH2M Hill, Contract #04-11 Summary: It is necessary to amend the agreement with CH2M Hill to provide construction support services related to the construction of utility extensions to the newly annexed area (Eclipse) that was formerly pa~t of the western urban growth area (WUGA). This amendment is to provide for these services, as well as adjust the final cost for task 8, the design of said facilities. A scope and budget for the additional work has been negotiated. Recommendation: Approve and authorize the Mayor to sign Amendment No. 3 to the Professional Services Consultant Agreement with CH2M Hill, Inc., in the amount of $88,556 for a total contract amount not to exceed $993,087. Background/Analysis: On October 19, 2004, the City signed a Consultant agreement with CH2M Hill to provide a number of engineering services, organized as Tasks 1-7 listed in the table below. Amendment No. 1 to the agreement (Task 8) was approved by Council on February 2, 2005 to provide engineering services related to extending utilities to Eclipse and to expand the scope of an Emergency Response Plan (ERP) for the Water Utility. Amendment No. 2 (Task 9) provided for an update of the City's Wastewater Facilities Plan, as required by Department of Ecology, for extension of sewer facilities into a new service area outside of that covered in the plan. Now Amendment No. 3 has been drafted to provide for construction support services during the construction of the utilities to the Eclipse area. Task 10 includes the following services: 1. Participation in the pre-construction meeting with the contractor 2. Shop drawing (submittal) review 3. Miscellaneous technical assistance 4. Participation in weekly construction meetings 5. As-directed site visits 6. Record (as-built) drawings In addition, the task amounts for Tasks 7 and 8 have been adjusted to reflect the final amounts. Directed changes to the scope of Task 8 resulted in the increase in that task amount. These changes included the development of the extra pre-purchase document for long-lead items (pumps, motor control center, non-pipe items), ~l~corporation of additional electrical and fiber N:\CCOUNCIL~FINAL\CH2M Hill Agreement 04-11 Amend No 3.doc August 16, 2005 City Council Re: CH2M Hill Agreement Amendment No. 3 Page 2 optic work into the contract documents, and preparing hard copies of the final Project Manual that was put out to bid. The following is a summary of the CH2M Hill contract tasks and the revised task amounts: TASK (Amendment No.) Amount Thru Amendment Funding Source Amend. No. 2 No. 3 1. Elwha Dam Removal Federal Government, Mitigation $71,759 $71,759 Water Utilityl 2. Phase 2 of Concrete 2002 Water/Wastewater Cylinder Pipe Replacement $224,160 $224,160 Bond 3. Develop Vulnerability 2005 Water Utility Assessment-Related Capital $15,423 $9,430 Budget Improvement Program 4. Emergency Response Plan 2004 & 2005 Water (Amendment 1) $19,436 $23,928 Utility Budget 5. Fairmount Pump Station $28,581 $6,163 2004 Water Utility Construction Support Budget 6. Update Scope and Budget for Water Projects $3,663 $3,663 Budget 2005 Water Utility 7. Other Services as Directed $59,978 $20,000 Varies2 8. West UGA Utilities $419,059 $491,385 Utilities3 (Amendment 1) 9. General Sewer Plan Amendment for West UGA $62,472 $62,472 Utilities3 (Amendment 2) 10. WUGA Construction Support Services NA $80,127 Utilities3 Total $904,531 $993,087 ~ Reimbursement of some, but not all, of the costs to be >rovided by the federal government 2 Directed services are likely to be for Task 1, which will be reimbursed by the federal government. If not, funding source will be the Water Utility. 3 Funding sources will be the Water, Wastewater and Light Operations funds. The Utility Advisory Committee, at its August 9, 2005 meeting, forwarded a favorable recommendation to the City Council to approve and authorize the Mayor to sign Amendment No. 3 to the Professional Services Consultant Agreement with CH2M Hill, in the amount of $88,556 for a total contract amount not to exceed $993,087. The duration of the agreement will remain through October 31, 2006 and is based on the completion of all tasks. 8 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: August 16, 2005 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Award Contract for 2005 Landfill Gas System Improvements, Project 05-17 Summary: Bids were requested for the 2005 Landfill Gas System Improvements project. The project will extend the existing landfill gas collection system for final closure of the landfill. The bids were opened on August 11, 2005. Recommendation: Award and authorize the Mayor to sign the contract for the Landfill Gas Improvements Project 05-17 to Glacier Construction of Mukilteo in the amount of $97,590.26, including sales tax. Background/Analysis: The 2005 Landfill Gas System Improvements project will extend the existing landfill gas collection system for final closure of the landfill. The project was advertised on July 22, 2005 and the bids were opened on August 11, 2005. The results of the bidding, including applicable taxes and corrected in accordance with the specifications, are as follows: Bidders I Total Bid Cutter, Inc.; Seattle $115,794.36 Strider Construction; Seattle $111,126.63 3lacier Construction; Muk!iteo $97i590 2(~ 3ruch & Bruch; Port Angeles $119,062.85 Engineers Estimate $91,000.0~2 Funding for the 2005 Landfill Gas Systems Improvements project is from the Solid Waste Utility. Glacier Construction was the contractor for the initial gas line installation for the new cells at the landfill and performed satisfactorily. It is recommended that Council award and authorize the Mayor to sign the contract for the 2005 Landfill Gas System Improvements Project 05-17 to Glacier Construction of Mukilteo in the amount of $97,590.26. N:\CCOUNCIL~FINAL~Landfill Gas System Improvements, Project 05-17.doc 10 Council Late Item pORTANC L S ," WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: July 5, 2005 To: CITY COUNCIL FROM: MARK E. MADSEN, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: FUNDING REQUEST FOR THE HOUSING AUTHORITY OF THE COUNTY OF CLALLAM Summary: A funding proposal has been received from the Housing Authority o£the County of Clanam. Recommendation: The City Council should authorize the expenditure of $50,000 with an additional $50,000 in a deferred loan. Background / Analysis: The Housing Authority of the County of Clallam (HACC) has been selected by the United States Department of Agriculture Rural Development to acquire and rehabilitate the Wildwood Terrace apartment development. The Wildwood Terrace apartments provides 56 traits of affordable housing, 54 of which qualify for full USDA rental assistance. The current property owner has the option to raise all 56 units to market rate rentals leaving families with a rent burden they cannot afford which could likely result in the need for the immediate relocation of many of the apartment residents in a difficult housing market period. The housing unit development will require a substantial amount o frehabilitation to raise the physical life to 30 years and beyond, which is required for funding. The estimated cost of the rehabilitation is $800,000. HACC is in the process of securing funding for the acquisition and rehabilitation of the development but is experiencing a shortfall of $100,000. While the attached documentation requests funding support in the amount of $50,000, it is recommended that the City provide $100,000, $50,000 of which would be in a deferred loan to HACC. Staffwill be available to discuss this request with Council and the applicant will also be present at your August 16 meeting. A~achment HOUSING AUTHORITY OF THE COUNTY OF CLALLAM 2603 Soutl~ Francis Street, Port Angeles, WA 98362 (360) 452-7631 (360) 457-7001 email address: hacc(~olvpen.com August 10, 2005 Mark Madsen, Director Economic & Community Development Dept. City of Port Angeles 321 E. Fifth St. Port Angeles, WA 98362 Dear Mark: The Housing Authority of Clallam County (HACC) has been selected by the United States Department of Agriculture Rural Development (USDA RI)) to acquire and preserve Wildwood Terrace, a Section 515 USDA project. Wildwood Terrage consists of 56 units of affordable housing of which, 54 units have full U~-DA RD rental assistance. The preservation of these affordable units w/l/insure that families in Port Angeles have access to decent, safe, and sanitary living environments. Without the preservation, the owner of these apartments has the option to take all 56 units to market rote rentals, leaving these families with a rent burden they cannot afford and the reality of finding another place to Iive in this difficult market. With the acquisition of this project comes a substantial amount of rehabilitation to bring these units up to a physical life of 30 years and beyond. I-/ACC is in the process of securing funding for the acquisition and rehabilitation mud is requesting a $50,000 grant from the City of Port Angeles repaid Rehabilitation Program funds to help with the $800,000 cost of rehabilitation for Wildwood Terrace Apartments. We would also ask you to consider being the sponsor for a fall round State general purpose CDBG grant through the City of Port Angeles. We are able to provide the complete project summary and full application for your review and submittal. I will be available to discuss this with you. To date, we have received funding and support from USDA RD, Impact Capital, the Federal Home Loan Bank of Seattle, First Federal Savings and Loan, and Clallam County 2060 funding. Showing that the local jurisdiction has put forth this monetary commitment will demonstrate to the remaining mai or funding sources that saving this project is important to the community. We thank yon for your support of the Housing Authority of Clallam County and look forward to a continued partnership, As time is of the essence for the first part of this request, please contact me at (360) 452-7631, ext. 21 or hacc@,olypen, com as soon as possible, Sincerely, Sen~ 55[ectro~.ica£[y to ~voitf ©e[ay Pam Tietz Executive Director WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: July 5, 2005 TO: CITY COUNCIL FROM: MARK E. MADSEN, DIRI~CTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: FUNDING REQUEST FOR THE HOUSING AUTHORITY OF THE COUNTY OF CLALLAM Summatw: A funding proposal has been received from the Housing Authority of the County Clallam. . . . Recommendation: The C~ty Council should authorize the expenditure of $$0,000 with additional $50,000 in a de[erred loan. Background / Analysis: The Housing Authority of the County of Clallam (HACC) has be~ selected by the United States Department of Agriculture Rural Development to acquire rehabilitate the Wildwood Terrace apartment development. The Wildwood Terrace apartmen provides 56 units of affordable housing, 54 of which qualify for full USDA rental assistance. Ti current property owner has the option to raise all 56 units to market rate rentals leaving families wi~ a rent burden they cannot afford which could likely result in the need for the immediate relocati¢ of many of the apartment residents in a difficult housing market period. The housing unit development will require a substantial amount of rehabilitation to raise tl~ physical life to 30 years and beyond, which is required for funding. The estimated cost of ti rehabilitation is $800,000. ItACC is in the process of securing funding for the acquisition ar rehabilitation of the development but is experiencing a shortfall of $100,000. While the attached documentation requests funding support in the amount of $50,000, it recommended that the City provide $100,000, $50,000 of which would be in a deferred loan HACC. Staff will be available to discuss this request with Council and the applicant will also present at your August 16 meeting. HOUSING AUTHORITY OF THE COUNTY OF CLALLAM 2603 South Francis Street, Port Angeles, WA 98362 (360) 452-7631 (360) 457-7001 email address: hacc~olvpen.com August 10, 2005 Mark Madsen, Director Economic & Community Development Dept. City of Port Angeles 321 E. Fifth St. ,~,- ~ ~ ~--~r~-~ Port Angeles, WA 98362 .~..~ Dear Mark: The Housing Authority of Clallam County (HACC) has been selected by the United States Department of Agriculture Rural Development (USDA RD) to acquire and preserve Wildwood Terrace, a Section 515 USDA project. Wildwood Terrafe consists of 56 units of affordable housing of which, 54 units have full US--'~RD rental assistance. The preservation of these affordable units will insure that families in Port Angeles have access to decent, safe, and sanitary living environments. Without the preservation, the owner of these apartments has the option to take all 56 units to market rate rentals, leaving these families with a rent burden they cannot afford and the reality of finding another place to live in this difficult market. With the acquisition of this project comes a substantial amount of rehabilitation to bring these units up to a physical life of 30 years and beyond. HACC is in the process of securing funding for the acquisition and rehabilitation and is requesting a $50,000 grant from the City of Port Angeles repaid Rehabilitation Program funds to help with the $800,000 cost of rehabilitation for Wildwood Terrace Apartments. We would also ask you to consider being the sponsor for a fall round State general puIpose CDBG grant through the City of Port Angeles. We are able to provide the complete project summary and full application for your review and submittal. I will be available to discuss this with you. To date, we have received funding and support fi:om USDA RD, Impact Capital, the Federal Home Loan Bank of Seattle, First Federal Savings and Loan, and Clallam County 2060 funding. Showing that the local jurisdiction has put forth this monetary commitment will demonstrate to the remaining major funding sources that saving this project is important to the community. We thank you for your support of the Housing Authority of Clallam County and look forward to a continued parmership. As time is of the essence for the first part of this request, please contact me at (360) 452-7631, ext. 21 or hacc~olypen.com as soon as possible. Sincerely, Sent (E[ectronica[fy to .~voic[(De[ay Para Tietz Executive Director WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: August 16, 2005 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Amendment No. 1 to the Consultant Agreement with Parametrix, Contract #05-06 Summary: It is necessary to amend the agreement with Parametrix to provide funding for added design engineering services related to mitigation for the bluff stabilization and addition of a new task for soils management engineering in support of the new Port Angeles Transfer Station (PATS) and Port Angeles Water Treatment Plant (PAWTP). A scope and budget for the additional work has been negotiated. Recommendation: Approve and authorize the Mayor to sign Amendment No. 1 to the Consultant Agreement with Parametrix, in the amount not to exceed $130,000 for a revised total contract amount not to exceed $599,529. Background/Analysis: In January 2005, the City signed a Consultant agreement with Parametrix to provide engineering services in support of the landfill and the solid waste utility. There is a need to amend the agreement for two reasons: (1) to provide added engineering funding for design services related to permitting and design of the landfill bluff revetment mitigations, and (2) to expand the scope of the agreement to provide engineering services for soils management engineering in support of the new Port Angeles Transfer Station (PATS) and Port Angeles Water Treatment Plant (PAWTP). The added engineering design and permitting for the landfill bluff revetment is due to meeting the requirements of the permitting agencies. This involved meetings and coordination with several agencies, including the Lower Elwha Klallam Tribe (LEKT), Clallam County Health Department, Department of Ecology (DOE), Corps of Engineers, Department of Natural Resources (DNR), and the Washington Department of Fish and Wildlife, in permitting and design of the revetment wall. This also involved negotiations and development of post construction monitoring and mitigation measures for beach replenishment. The soils management engineering is required as a result of the PAWTP construction being delayed. In our negotiations with Waste Connections of Washington Inc. (WCWl) it was N:\CCOUNC ILhV IN AL~Paramet rix Amend #1, Contract 05-06.doc August 16, 2005 City Council Re: Parametrix Amendment, Contract 05-06 Page 2 anticipated that the PAWTP would be constructed before the PATS and that the site would be graded in accordance with an earlier agreement with the National Park Service CNPS). It is now apparent that the PAWTP project has slipped and the PATS will be constructed first. In order to avoid delays on the PATS construction and to properly compensate WCWI for not having the site graded as planned in our negotiations it is required to reevaluate the soils needs, grading, mass balance, and provide construction support. Staff met with NPS, WCWI, and Parametrix representatives to develop a scope of work and an aggressive schedule to meet these needs. NPS will reimburse the City for work by Parametrix, WCWI, and City staff related to the changes resulting from the PAWTP delays. The following is a summary of the Parametrix contract tasks: TASK Original Internal Amendment Amount Adjustments No. 1 1. Engineering Assistance $105,769 $105,769 $105,769 2. Permitting and Compliance $75,261 $75,261 $75,261 3. Waste Export System $0 $0 $0 4. Design Services $238,499 $288,499 $338,499 5. NPDES Permit Support $0 $0 $0 6. Construction Support $0 $0 $0 7. Directed Services $50,000 $0 $0 8. PAWTP/PATS Soils Mgnmt NA NA $80,000 Totals $469,529 $469,529 $599,529 The added funding for the task 4 design services will come from the Solid Waste Utility. The costs related to task 6 soils management will be reimbursed by the NPS. The agreement was presented to the UAC by staff and it was recommended that it be forwarded to Council for approval. It is recommended that Council authorize the Mayor to sign Amendment No. 1 to the Consultant Agreement with Parametrix, in the amount not to exceed $130,000 for a revised total contract amount not to exceed $599,529. 12 N:\CCOUNCIL~FINALXParametfix Amend #1, Contract 05-06.doc CITY COUNCIL MEETING Port Angeles, Washington August 2, 2005 CALL TO ORDER - Mayor Headrick called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.m. ROLL CALL: Members Present: Mayor Headrick, Councilmembers Braun, Erickson, Mtmro, Piths, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quinn, Attorney Bloor, G. Cutler, C. Hagar, M. Madsen, D. McKeen, T. Riepe, Y. Ziomkowski, Public Present: P. Lamoureux. All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by City Manager Quinn. ALLEGIANCE: PUBLIC CEREMONIES, None. PRESENTATIONS AND PROCLAMATIONS: WORK SESSION: None. LATE ITEMS TO BE Manager Quinn asked to add an Agreement with Paramet~ix for updating the PLACED ON THIS OR Comprehensive Solid Waste Management Plan to be placed as item D. 3. under FUTURE AGENDAS & Finance, and setting a public hearing for amending the Medic I Ordinance, to be added PUBLIC COMMENT: as item G. 2 under Resolutions. Item D. 2. Shane Park Renovation, was removed from the agenda, as the bid date has been extended. A change in the order of business was noted. Item H. 1, the Bond issue, will be moved up on the agenda as a courtesy to the Bond Consultants who were present in the audience. Paul Lamoureux, 602 Whidby, asked several questions regarding the bond issue, including what the interest rate would be on the bonds. Further, Mr. Lamoureux felt the issue was progressing too rapidly and public input had not been allowed. Mr. Lamoureux was informed that this issue had been discussed many times starting in September 2004. Public input had been allowed and a presentation had been given explaining the various financing options, with the bond being the most cost effective. Staff further advised Mr. Lamoureux that a brief PowerPoint presentation would be given this evening, which would answer Mr. Lamoureux' questions regarding interest rates and how the bond payments would be f'manced. 13 CITY COUNCIL MEETING August 2, 2005 LATE ITEMS TO BE Regarding Item I. 3. Electric Rate Study, Mr. Lamoureux asked if the information PLACED ON THIS OR regarding the study would be available to the public after the Utility Advisory FUTURE AGENDAS & Committee meeting of August 9, and prior to the public hearing of August 16. Public PUBLIC COMMENT: Works & Utilities Director Cutler responded that information will be available in full (Cont'd) compliance with the Public Disclosure Act. ORDINANCES NOT /. LTGO Bonds for Utility Extension into the Western Annexed Area. REQUIRING PUBLIC HEARINGS: Finance Director Ziomkowskiintroduced Jean Baker of Seattle Northwest Securities, the underwriter of the bond, and Steve Gaidos, the City's Financial Advisor. Director LTGO Bonds for Utility Ziomkowski stated there would be a brief PowerPoint presentation, which would Extension into the Western provide the details of the bond issue. She explained that the amount of the bond and Annexed Area the interest rates are unknown until after the sale of the bonds. The bonds were sold Ordinance No. 3212 earlier in the day than anticipated, to take advantage of a better bond market and obtain a better interest rate. Director Ziornkowski then gave a PowerPoint presentation that demonstrated the change in interest rates over the years, the amount of the bond, the true interest rate (<4.2% over the twenty-year maturity of the bond), how the funds would be used and how the bond payments would be funded. Following brief discussion and clarification, Mayor Headrick read the Ordinance by title, entitled ORDINANCE NO. 3212 AN ORDINANCE of the City of Port Angeles, Washington, providing for the issuance and sale of limited tax general obligation bonds of the City in the aggregate principal amount of $3,270,000 to finance the acquisition, construction and equipping of various utility improvements within the City's western urban growth annexation area and to pay costs of issuance of such bonds; providing the date, form, terms and maturities of the bonds; providing for the annual levy of taxes to pay the principal of and interest on the bonds; and authorizing the sale of the bonds. Councilmember Erickson moved to waive the requirement for a second reading of the Ordinance. Councilmember Pittis seconded the motion, which carried unanimously. Councilmember Braun moved to adopt the Ordinance as read by title. Councilmember Williams seconded the motion, which carried unanimously. FINANCE: i. Contract with Morningside Contract with Momingside Director Ziomkowski reviewed the reasons for transferring the contract for mail and copy room services to Momingside Corp. and introduced Cindi Kirchmeier, Vice President for Employment Services and Craig Johnston, Employment Consultant for Momingside. After which, Councilmember Williams moved to approve and authorize the City Manager to sign the contract with Morningside Corp. Councilmember Rogers seconded the motion, which carried unanimously. Shane Park Renovation 2. Shane Park Renovation, Project 05-14 Project 05-14 This item will be returned to a future meeting as the bid date has been extended until August 12, 2005. CITY COUNCIL MEETING August 2, 2005 FINANCE: (Cont'd) 3. 2005 Agreement with Parametrix Inc. for Clallam County Comprehensive Solid Waste Management Plan Updat& 2005 Agreement with Parametrix Inc. for Clallam Director Cutler explained that State law requires the Solid Waste Management Plan to County Comprehensive be updated every five years and the current Plan was developed in November 2000. Solid Waste Management AgrantfromtheDept. of Ecologywithpay75%ofthecostandsignatoriestothePlan Plan Update will pay the remaining 25 % based upon percentage of current waste stream. Councilmember Rogers moved to approve and authorize the City Manager to sign an Agreement for Professional Services with Parametrix in an amount not to exceed $86,000, which was seconded by Councilmember Pittis and carried unanimously. CONSENT AGENDA: Councilmember Rogers moved to accept the Consent Agenda, to include: 1.) City Council Minutes of July 19, 2005 Regular Meeting and July 26, 2005 Special Meeting; 2.) Expenditure Report - July 22, 2005 - $1,079,800.27; and 3.) Crown Park Sewer and Stormwater Reconstruction, Project 03-12 Councilmember Erickson seconded the motion, which carried unanimously. CITY COUNCIL Councilmember Braun participated in the PIRA 10th Anniversary celebration, which COMMITTEE the Japanese Delegation also attended. REPORTS: Councilmember Rogers attended the Retreat sponsored by AWC. She felt AWC has come up with great policies to help middle size cities like Port Angeles. RESOLUTIONS: 1. Resolution Authorizing City Participation in Domestic Violence Grant. Authorizing City Attorney Bloor explained the nature of the proposed Resolution authorizing the Legal Participation in Domestic Department to apply for grant funding from the State of Washington, Office of Crime Violence Grant Victims Advocacy, after which Mayor Headrick read the Resolution by title, entitled Resolution No. 14-05 RESOLUTION NO. 14-05 A RESOLUTION of the City Council of the City of Port Angeles, Washington Washington, authoring the filing of an application for grant funds from the Office of Crime Victims Advocacy to be used specifically for domestic violence cases by the Legal Department of the City of Port Angeles. Councilmember Williams moved pass the Resolution as read by title. Councilmember Braun seconded the motion, which carried unanimously. Setting a Public Hearing on 2. Setting a Public Hearing on Amendments to Medic I Ordinance. Amendments to Medic I Ordinance Manager Quinn noted that this Resolution sets a public hearing date of September 6, 2005, to consider changes to the Medic I program. Resolution No. 15-05 Mayor Headrick read the Resolution by title, entitled RESOLUTION NO. 15-05 A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a public hearing date of September 6, 2005, to consider proposed amendments to the City's Medic I Program and regulation of all ambulance services, collectively known as The City's EMS Utility. Councilmember Rogers moved to adopt the Resolution as read by title. Councilmember Braun seconded the motion, which carried unanimously. 15 CITY COUNCIL MEETING August 2, 2005 ORDINANCES NOT 2. Public Records Ordinance REQUIRING PUBLIC HEARINGS: Attorney Bloor explained that this Ordinance was the result of changes to state statutes (Cont'd) governing requests for public records. He then reviewed the significant changes that would be made and reminded the Council that this was the first reading for this Public Records Ordinance Ordinance and it will be returned to a future meeting for adoption. Brief discussion followed and Attorney Bloor provided clarification regarding fees charged for records. This matter was continued to the meeting of August 16, 2005. OTHER 1. Olympic Discovery Trail lnterlocal Agreement: CONSIDERATIONS: Director Cutler introduced two gentlemen in the audience, Mr. Bill Sterling, fomrer Olympic Discovery Trail Public Works Director for the City of Greely, Colorado,and currently the Trail Interlocal Agreement Coordinator, and Mr. JeffBohman, a representative of the Peninsula Trails Coalition, and currently the Elwha Project Management Specialist for the Olympic National Park Services. Director Cutler reviewed the negotiations between City and County staffto coordinate future funding, design, construction and maintenance of the Olympic Discovery Trail from Marine Drive to the Elwha River. He stated that signing of the Agreement allows the City to pursue additional state grants for further development of the Discovery Trail. Director Cutler asked Council to particularly note item 3. of page 81 of the packet, which clearly states the City will not be responsible for maintenance of the trail outside the City limits. Councllmember Williams moved to approve and authorize the Mayor to sign the Olympic Discovery Trail Interlocal Agreement with Clallam County. Councilmember Braun seconded the motion, which carried unanimously. Councilman Williams inquired about the continuation of the Trail up Peabody and Valley Creeks. Director Cutler stated this topic is on the agenda for discussion at the next Parks Commission meeting and will be brought to Council in September for an amendment to the Parks Comprehensive Plan. Discussion ensued regarding extending the Trail up Valley Creek and Jeff Bohman, 3753 Canyon Edge Circle, stated that several agencies are working together and have scheduled a work party on Valley Creek, Saturday, August 13, 2005, at 9:00 a.m. Anyone wishing to participate is welcome. Request to Circulate an 2. Request to Circulate an Annexation Petition - Adamich: Homestead Avenue Annexation Petition Adamich: Homestead CommuniWand Economic DevelopmentDirectorMadsan summarized the/rfformation Avenue relating to the request to circulate an annexation petition for approximately 2.94 acres on Homestead Avenue. He reminded the Council that prior to approving the request to circulate a petition, the Council must ensure the applicant is aware that if annexed, the property willbe designated RS-9, Residential Single Fanfily, taxes assessed against the property will include a fair share of the City's bonded indebtedness, and development of the site requires dedication of a right-of-way along McD ougal Street. Discussion followed, especially as regards the County zoning for this land to ensure the zoning density is not being decreased by this annexation, which it will not. Mayor Headrick asked Mr. Adamich if he was aware of the above mentioned requirements, and Mr. Adamich replied affirmatively. Councilmember Williams moved to authorize the circulation of the annexation petition. The mot~o6was seconded by Councilmember Rogers. CITY COUNCIL MEETING August 2, 2005 Request to Circulate an Mr. Adamich asked the Council who will be responsible for maintaining the 30 x 735 Annexation Petition foot strip dedicated for the right-of-way. He stated that there are problems with water Adamich: Homestead and a ditch and he wants to make sure the City is going to maintain this area before he Avenue builds three new homes on the property. If he must do the maintenance himself, he will (Cont'd) stay in the County and keep the land. Lengthy discussion followed. Councilmember Pittis noted that the dedication will not take place until development begins, therefore, this discussion is premature. After further discussion, Mayor Headrick suggested Mr. Adamich discuss this issue with Staff to attempt at resolution prior to bringing the signed petition back to the Council. A vote was taken on the motion, which carried unanimously. Electric Rate Study 3. Electric Rate Study Director Cutler stated that HDR Engineering and Staff are nearing completion of the comprehensive rate study for the electric utility. This item will be presented to the Utility Advisory Committee at its meeting of August9, 2005. After which, the study will be presented to the Council, followed by a public hearing on the proposed rate adjustments. Councilmember Braun moved to set a public hearing for August 16, 2005 to receive a presentation and comments on proposed rate adjustments. The motion was seconded by Councilmember Erickson and carried unanimously. PUBLIC HEARINGS - None. OTItER: PUBLIC HEARINGS - None. QUASI-JUDICIAL: INFORMATION: Manager Quinn noted that under the Public Works Budget Status Report, all contracts are within budget. Regarding the Community & Economic Development Report, he noted the building permit activity is substantially higher than it was at this time last year. EXECUTIVE SESSION: Based on input from Attorney Bloor, Mayor Headrick announced the need for an Executive Session for approximately for[y-five minutes under the authority of RCW 42.30.110(b), to consider acquisition of real estate and RCW 42.30.110(i), to discuss with Legal Counsel an item of potential litigation or the legal risks of a proposed action. No action was anticipated. The Executive Session convened at 7:35 p.m. RETURN TO OPEN The Executive Session concluded at 8:15 p.m., and the Council convened in regular SESSION: open session. No action was taken. ADJOURNMENT: The meeting was adjourned at 8:15 p.m. Richard A. Headrick, Mayor Becky J. Upton, City Clerk 17 18 · .~:~ z ,~ Date: 8/10~2005 ? ~'t,, City of Port Angeles City Council Expenditure Report From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number invoice Amount CLALLAM CNTY TREASURER CVCA REMITTANCE-JULY 001-0000-229.40-00 244.59 FIRE CODE INSPECTIONS LAW BULLETIN LAW BULLETIN-1 YR 001-0000-237.00-00 -12.37 JAMES A DOHERTY CO INC SUPPORT POLICE MAGNETS 001-0000-237.00-00 -9.42 Gloria Rempel DEP RFD CH 001-0000-239.10-00 50.00 Johnathan Miller BOND REIMB-FIREWORKS STND 001-0000-239.90-00 100.00 KlM FIELD DEP RFD FRANCIS PK 001-0000-239.10-00 50.00 Rob Casey RFD DEP CH 001-0000-239.10-00 50.00 Shirley Coker DEP RFD CH 001-0000-239.10-00 50.00 Claudia Strornski COFFEE BREWER 25% SHARE 001-0000-237.00-00 -4.85 Patricia Reifenstahl CART FOR LOBSTER 001-0000-237.00-00 -7.31 S T ACTION PRO INC .223 CALBR ACTION TRAINER 001-0000-237.00-00 -2.78 SECOND CHANCE BODY ARMOR INC Body armor 001-0000-237.00-00 -278.82 TOMARK FLOOR COVERING, INSTALLED 001-0000-237.00-00 -406.62 TRAINING NETWORK, THE FIRST AID & SAFETY EQUIP. 001-0000-237.00-00 -4.35 WA STATE PATROL - WASIS Criminal history-Atwell 001-0000-229.50-00 24.00 Criminal history-Higgins 001-0000-229.50-00 24.00 Criminal history-Garrison 001-0000-229.50-00 24,00 Criminal history-Mueller 001-0000-229.50-00 24.00 Crim history-Spielman 001-0000-229.50-00 24.00 WASHINGTON STATE TREASURER BUILDING SURCHARGE 07-05 001-0000-229,10-00 247.50 DIST CT REV TO ST 07-05 001-0000-229.30-00 10,838.56 Division Total: $1 t ,024.13 Department Total: $'1 t ,024.13 SAFEWAY INC 7-19 MTG FOOD 001-1160-511.31-01 103.76 7-19 MTG FOOD 001-1160-511.31-01 23.49 7-19 MTG FOOD 001-1160-511.31-01 15.15 COUNCIL REFRESHMENTS 001-1160-511.31-01 34.56 VERIZON WIRELESS 07-15 a/c 36421103700001 001-1160-511.42-10 10.00 Legislative Mayor & Council Division Total: $t86.96 Legislative Department Total: $186.96 AT&T BUSINESS SERVICE 07-13 a/c 0172134468001 001-1210-513.42-10 87.78 CONTINUANT INC August maintenance 001-1210-513.42-10 31.12 QWEST 07-14 a/c 3604570411199B 001-1210-513.42-10 90.64 City Manager Department City Manager Office Division Total: $209.54 CLINICARE OF PORT ANGELES INC ARNP 020516 001-1220-516.41-31 75.00 CONTINUANT INC August maintenance 001-1220-516.42-10 31.12 FEDERAL EXPRESS CORP July shipping chgs 001-1220-516.42-10 35.14 July shipping chgs 001-1220-516.42-10 21.25 OLYMPIC MEDICAL CENTER PREEMPLOYMENT PHYSICAL 001-1220-516.41-31 317.80 QWEST 07-14 a/c 3604570411199B 001-1220-516.42-10 90.64 City Manager Department Human Resources Division Total: $570.95 CONTINUANT INC August maintenance 001-1230-514.42-10 15.56 Page 1 · ' Date: 8/10/2005 ~"" ~"~'~ -% City of Port Angeles City Council Expenditure Report From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number invoice Amount QWEST 07-14 a/c 3604570411199B 001-1230-514.42-10 45.32 City Manager Department City Clerk Division Total: $60°88 City Manager Department Department Total: $841.37 CONTINUANT INC August maintenance 001-2010-514.42-10 31.12 GOVT FINANCE OFFCRS ASSN 100105 DUES ZIOMKOWSKI 001-2010-514.49-01 170.00 HARBOR CAFE BUSINESS LUNCH W/CNTY 001-2010-514.31-01 55.95 QWEST 07-14 a/c 3604570411199B 001-2010-514.42-10 90.64 Finance Department Finance Administration Division Total: $347.71 CONTINUANT I NC August maintenance 001-2023-514.42-10 38.89 EXPRESS PERSONNEL SERVICES ON CALL SERVICES 001-2023-514.41-50 609.62 QWEST 07-14 a/c 3604570411199B 001-2023-514.42-10 113.30 WFOA-WA FINANCE OFFCRS ASSN CONF REGIST-K DAVY 001-2023-514.43-10 275.00 DUES-K DAVY 001-2023-514.49-01 50.00 Finance Department Accounting Division Total: $1,086.81 CONTINUANT INC August maintenance 001-2025-514.42-10 93.35 DATABAR ~NCORPORATED CYCLES 11-15 7/21/05 001-2025-514.41-50 1,510.41 EXPRESS PERSONNEL SERVICES ON CALL SERVICES 001-2025-514.41-50 537.90 PORT ANGELES CiTY TREASURER Staff mtg pizza-Hostefler 001-2025-514.43-10 40.47 QWEST 07-14 a/c 3604570411199B 001-2025-514.42-10 271.91 VERIZON WIRELESS 07-06 a/c 47024274400001 001-2025-514.42-10 68.69 Finance Department Customer Service Division Total: $2,522.73 RICOH BUSINESS SYSTEMS JULY LEASE 001-2080-514.45-30 632.72 XEROX CORPORATION OFFICE MACHINES & ACCESS 001-2080-514.45-30 653.39 OFFICE MACHINES & ACCESS 001-2080-514.45-30 2,606.20 OFFICE MACHINES & ACCESS 001-2080-514.45-30 142.58 July lease 001-2080-514.45-30 661.14 July lease 001-2080-514.45-30 2,637.75 July lease 001-2080-514.45-30 100.04 Finance Department Reprographics Division Total: $7,433.82 Finance Department Department Total: $11,391.07 CONTINUANT INC August maintenance 001-3010-515.42-10 38.89 DIGITAL COPY SERVICES INC RENTAL/LEASE EQUIPMENT 001-3010-515.45-30 23.93 PORT ANGELES CITY TREASURER Chamber luncheon-YZ 001-3010-515.31-01 20.00 Copies-Lusby 001-3010-515.49-90 3.60 QUILL CORPORATION FILE SORTERS,PENCILS/PENS 001-3010-515.31-01 36.25 QWEST 07-14 a/c 3604570411199B 001-3010-515.42-10 113.30 Attorney Attorney Office Division Total: $235.97 CLALI_AM CNTY DEPT OF HEALTH JAN-JULY JAIL MEDICAL BIL 001-3012-598.51-23 1,852.51 CLALLAM CNTY SHERIFF'S DEPT JAIL BILL FOR JUNE 001-3012-598.51-23 16,621.80 Attorney Jail Contributions Division Total: $18,474.31 CALLIS AND ASSOCIATES INC NOTARY BOND-C.KATHOL 001-3021-515.49-01 50.00 CLALLAM JEFFERSON PUBLIC DFNDR Public Defender fees-Aug 001-3021-515.41-50 2,750.00 20 Page 2 "'<~ ~ Date: 8/10/2005 "'" %~ City of Port Angeles ~ City Council Expenditure Report :'~'" .~,.,~ From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount CONTINUANT INC August maintenance 001-3021-515.42-10 15.56 DIGITAL COPY SERVICES INC RENTAL/LEASE EQUIPMENT 001-3021-515.45-30 23.93 GATEWAYINC COMPUTERS,DP & WORD PROC. 001-3021-515.31-01 175.44 COMPUTER HARDWARE&PERIPH 001-3021-515.31-01 285.92 COMPUTER HARDWARE&PERIPH 001-3021-515.48-10 541.49 QUILL CORPORATION FILE SORTERS,PENCILS/PENS 001-3021-515.31-01 36.25 QWEST 07-14 a/c 3604570411199B 001-3021-515.42-10 45.32 WASHINGTON (DOL), STATE OF NOTARY RENEW FEE-C.KATHOL 001-3021-515.49-01 30.00 Attorney Prosecution Division Total: $3,953.91 Attorney Department Total: $22,664.19 CONTINUANT INC August maintenance 001-4010-558.42-10 31 PORT ANGELES CITY TREASURER Office supplies-Roberds 001-4010-558.31-01 35.96 QWEST 07-14 a/c 3604570411199B 001-4010-558.42-10 90.84 Community Developmt Dept Planning Division Total: $157.72 DIGITAL COPY SERVICES iNC RENTAL/LEASE EQUIPMENT 001-4020-524.45-30 83.20 PORT ANGELES CITY TREASURER Business dinner-Liedy 001-4020-524.43-10 18.57 Community Developmt Dept Building Division Total: $101.77 Community Developmt Dept Department Total: $259.49 CINGULAR WIRELESS-CORPORATE 07-24 a/c 0058836470 001-5010-521.42-10 32.52 CONTINUANT INC August maintenance 001-5010-521.42~10 54.45 DIGITAL COPY SERVICES INC REPLACE 10 YR OLD COPIER 001-5010-521.31-01 1,340.75 ORBIT ONE COMMUNICATIONS 06-30 NC 10428.28 001-5010-521.42-10 54.43 QWEST 07-14 a/c 3604570411199B 001-5010-521.42-10 158.62 Police Department Administration Division Total: $1,640.77 CONTINUANT INC August maintenance 001-5021-521,42-10 7,78 FAIRCHILD FLOORS BLINDS SGT & CPL WINDOWS 001-5021-521.48-10 231.22 JAMES A DOHERTY CO INC SUPPORT POLICE MAGNETS 00%502%521.44-30 122.92 PORT ANGELES POLICE DEPARTMENT Reimb petty cash supplies 001-5021-521.31-01 2.32 Reimb petty cash supplies 001-5021-521.42-10 178.57 Reimb petty cash supplies 001-5021-521.43-10 26.60 QWEST 07-14 a/c 3604570411199B 001-5021 ~521.42-10 22.66 Police Department Investigation Division Total: $592.07 CENTURYTEL 07-06 a/c 300496579 001-5022-521.49-90 255.49 NEXTEL COMMUNICATIONS 07-26 a/c 312753523 001-5022-521.42-10 889.44 PACIFIC TACTICAL INC 12 G RNDS 37MM RNDS 001-5022-521.31-80 879.39 PORT ANGELES POLICE DEPARTMENT Reimb petty cash supplies 001-5022-521.42-10 19.62 S T ACTION PRO INC .223 CALBR ACTION TRAINER 001-5022-521.49-90 36.28 VERIZON WIRELESS 07-15 a/c 26421103600001 001-5022-521.42-10 19.53 Police Department Patrol Division Total: $2,099.75 PORT ANGELES POLICE DEPARTMENT Reimb petty cash supplies 001-5026-521.31-01 28.75 SECOND CHANCE BODY ARMOR INC Body armor 001-5026-521.31 -11 3,638.07 Police Department Reserves & Volunteers Division Total: $3,666.82 2] Page 3 Date: 8/10/2005 City of Port Angeles City Council Expenditure Report From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount BLUMENTHAL UNIFORMS & EQUIP POLICE EQUIPMENT & SUPPLY 001-5029-521.31-01 2383 Clothing-Stratford 00%5029-521.31-11 120.66 Clothing-Stratford 001-5029-521.31-11 59.30 CLOTHING & APPAREL 001-5029-521.31 -11 63.27 CONTINUANT INC August maintenance 001-5029-521.42-10 38.89 PORT ANGELES POLICE DEPARTMENT Reimb petty cash supplies 001-5029-521.31-01 2.16 QUILL CORPORATION Office supplies 001-5029-521.31-01 132.89 Pens 001-5029-521.31 -01 7.60 QWEST 07-14 a/c 3604570411199B 001-5029-521.42-10 113.30 07-20 a/c 206Z200017790B 001-5029-521.42-10 252.20 Police Department Records Division Total: $814.10 Police Department Department Total: $8,813.51 CONTINUANT INC August maintenance 001-6010-522.42-10 38.89 DIGITAL COPY SERVICES INC RENTAL/LEASE EQUIPMENT 001-6010-522.45-30 63.04 PORT ANGELES FIRE DEPARTMENT BAKERY ITEMS FOR MEETING 001-6010-522.31-01 14.98 LASER POINTER 001-6010-522.31-01 15.10 QUILL CORPORATION OFFICE SUPPLIES 001-6010-522.31-01 202.03 QWEST 07-14 a/c 3604570411199B 001-6010-522.42-10 120.07 VERIZON WIRELESS 07-15 a/c 26423041200002 001-6010-522.42-10 43.43 Fire Department Administration Division Total: $497.54 CONTINUANT INC August maintenance 001-6020-522.42-10 23.34 GREENTREE COMMUNICATIONS CO MOTOROLA MIC & HEADSET 001-6020-522.31-14 1,187.83 CLONING CABLE 001-6020-522.31-14 46~57 Kevin Denton REIMB CLOTHING ALLOWANCE 001-6020-522.20-80 37.85 QWEST 07-14 a/c 3604570411199B 001-6020-522.42-10 67.98 SEAWESTERN INC HYDROSTATIC TEST 001-6020-522.35-01 119.14 SCBA FLOW TEST 001-6020-522.35-01 434.66 VERIZON WIRELESS 07-15 a/c 66424372000001 001-6020-522.42-10 10.26 07-15 a/c 66421143200001 001-6020-522.42-10 4.00 Fire Department Fire Supression Division Total: $1,931.63 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-6021-522.31-11 39.71 GREENTREE COMMUNICATIONS CO MOTOROLA MIC & HEADSET 001-602%522.31-14 1,250.00 SEAWESTERN INC BUNKER COAT 001-6021-522.31-11 602.03 BUNKER GEAR 001-6021-522.31-11 113.25 Fire Department Fire Volunteers Division Total: $2,004.99 CLALLAM CNTY EMS Medic 1 Advisory 001-6025-526.41-50 600.00 CONTINUANT INC August maintenance 001-6025-526.42-10 7.78 CORDERY, SHARON CPR CLASS 7/26/05 001-6025-526.31-08 50.00 GE MEDICAL SYSTEMS ENGINGEERING SERVICES 001-6025-526.41-50 54.15 HANSEN, MIKE CPR CLASS 7/26/05 001-6025-526.31-08 35.00 MONTANA, DANIEL J FIRST AID CLASS 7/20/05 001-6025-526.31-08 200.00 OLYMPIC MEDICAL CENTER HOSP SURG ACCES & SUNDRIS 001-6025-526.31-13 32.25 22 Page 4 ,~'~:~';-. Date: 8/1012005 ~'~ ~ City of Port Angeles ,. ~ City Council Expenditure Report ' .~ ,~ From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number invoice Amount PORT ANGELES FIRE DEPARTMENT REFRESHMENTS 001-6025-526.31-01 2.50 REFRESHMENTS - MEDIC I ME 001-6025-526.31-01 8.81 QWEST 07-14 a/c 36045704111998 001-6025-526.42-10 22.66 SYSTEMS DESIGN NW INC FINANCIAL SERVICES 001-6025-526.41-50 1,967.80 VERIZON WIRELESS 07-15 a/c 26439572400001 001-6025-526.42-10 10.00 Fire Department Medic I Division Total: $2,990.95 CONTINUANT INC August maintenance 001-6030-522.42-10 7.78 FIRE CODE INSPECTIONS LAW BULLETIN LAW BULLETIN-1 YR 001-6030-522.49-01 161.37 PORT ANGELES FIRE DEPARTMENT POSTAGE 001-6030-522.42-10 44.20 QWEST 07-14 a/c 36045704111998 001-6030-522.42-10 22.66 VERIZON WIRELESS 07-15 a/c 26423041200003 001-6030-522.42-10 39.92 Fire Department Fire Prevention Division Total: $275.93 PORT ANGELES FIRE DEPARTMENT FEDEX 001-6040-522.42-10 6.26 Fire Department Fire Training Division Total: $6.26 DEPT OF LABOR & INDUSTRIES Boiler permit fee 001-6050-522.48-10 136.20 MATHEWS GLASS CO INC Acrylic 001-6050-522.31-01 98.56 Fire Department Facilities Maintenance Division Total: $234.76 Fire Department Department Total: $7,942.06 CINGULAR WIRELESS-CORPORATE 07-24 a/c 0057007521 001-7010-532.42-10 17.80 07-27 a/c 04748966287 001-7010-532.42-10 8.24 COMPLETE LINE, THE OFFICE SUPPLIES 001-7010-532,31-01 157.50 NAME PLATE 001-7010-532.31-01 15.04 OFFICE SUPPLIES 001-7010-532.31-01 234,90 CONTINUANT INC August maintenance 001-7010-532.42-10 217.78 DAY-TIMERS INC CALENDAR REFILLS 001-7010-532.31-01 71.47 DIGITAL COPY SERVICES INC RENTAL/LEASE EQUIPMENT 001-7010-532.45-30 17.53 KARON'S FRAME CENTER CARNEGIE PROJECT AWARD 001-7010-532.31-01 149.85 PORT ANGELES CITY TREASURER Reimb L/D-Cutler 001~7010-532.42-10 11.95 QWEST 07-14 a/c 36045704111998 001-7010-532.42-10 634.42 VERIZON WIRELESS 07-06 a/c 26470706000001 001-7010-532.42-10 8.59 XEROX CORPORATION OFFICE MACHINES & ACCESS 001-7010-532.45-30 1,211.45 July lease 001-7010-532.45-30 1,225.35 Public Works-Gen Fnd Administration Division Total: $3,981.87 Public Works-Gen Fnd Department Total: $3,981.87 CONTINUANT INC August maintenance 001-8010-574.42-10 23.34 QWEST 07-14 a/c 36045704111998 001-8010-574.42-10 67.98 RICOH BUSINESS SYSTEMS COPIER LEASE 8/05 001-8010-57445-30 256.48 Parks & Recreation Administration Division Total: $347.80 CONTINUANT INC August maintenance 001-8011-574.42-10 15.56 QWEST 07-14 a/c 36045704111998 001-8011-574.42-10 45.32 Parks & Recreation Recreation Division Total: $60.88 CONTINUANT INC August maintenance 001-8012-555.42-10 23.34 23 Page 5 ~ City of Port Angeles City Council Expenditure Report ",: ...... From: 7'/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount DIGITAL COPY SERVICES INC RENTAL/LEASE EQUIPMENT 001-8012-555.45-30 47.67 QWEST 07-14 a/c 3604570411199B 001-8012-555.42-10 67.98 07-14 a/c 3604577004947B 001-8012-555.42-10 40.95 Parks & Recreation Senior Center Division Total: $179.94 AMERICAN RED CROSS-PA MISCELLANEOUS PRODUCTS 001-8020-576.31-01 1,130.63 CONTINUANT INC August maintenance 001-8020-576.42-10 7.78 Patricia Reifenstahl CART FOR LOBSTER 001-8020-576.31-01 95.30 T.V. FOR TEACHING 001-8020-576.31-01 139.36 CANDY FOR RESALE 001-8020-576.34-01 263.50 CANDY FOR RESALE 001-8020-576.34-01 261.01 NORTHWEST SWIM SHOP MISCELLANEOUS PRODUCTS 001-8020-576.34-01 2,396.56 PORTANGELES CITY TREASURER Lesson rfd-Lin 001-8020-347.30-13 17.00 Supples-Oliver 001-6020-576.31-01 47.14 QWEST 07-14 a/c 3604570411199B 001-8020-576.42-10 22.66 07-14 a/c 3604570241960B 001-8020-576.42-10 39.95 07-14 a/c 3604579958503B 001-8020-576.42-10 56.86 Parks & Recreation William Shore Pool Division Total: $4,477.75 AUTOMATIC WILBERT VAULT CO INC CEMETERY SUPPLIES 001-8050-53634-01 1,216.00 CONTINUANT INC August maintenance 001-8050-536.42-10 7.78 DEX MEDIA WEST JULY ADVERTISING 001-8050-536.44-10 64.40 QWEST 07-14 a/c 3604570411199B 001-8050-536.42-10 22.66 TACOMA MONUMENT CO LLC CEMETERY MARKERS 001-8050-536.34-01 550.00 CEMETERY MARKERS 001-8050-536.34-01 436.00 Parks & Recreation Ocean View Cemetery Division Total: $2,296.84 ALDERGROVE CONSTRUCTION INC CONTRACTOR PAYMENT #1 001-8060-576.46-10 22,370.43 CONT~NUANT INC August maintenance 001-8080-576.42-10 7.78 DEPT OF LABOR& iNDUSTRIES PW CONSTRUCTION & RELATED 001-8080-576.49-90 18.10 OUNGENESS TURF FARM ~NC SEED,SOD,SOIL&INOCULANT 001-8080-576.31-40 631.06 FAIRCHILD FLOORS FLOOR COVERING, INSTALLED 001-8080-576.31-20 193.45 FLOOR COVERING, INSTALLED 001-8080-576.31-20 193.46 FEI EVERETI' 3023 PIPE AND TUBING 001-8080-576.31-20 562.85 PiPE F~TTINGS 001-8080-576.31-20 994.75 FLOORING SERVICE BUILDING MAINT&REPAIR SER 001-8080-576.48-10 491.80 GRAINGER CLOCKS 001-8080-576.31-20 213.24 LAWN EQUIPMENT SUPPLY FUEL,OIL,GREASE, & LUBES 001-8080-576.31-20 104.41 MATHEWS GLASS CO INC GLASS & GLAZING SUPPLIES 001-8080-576.48-10 16.42 Juan de Fuca Campfire DEP RFD VBMCC 001-8080-347.30-18 50.00 Claudia Stromski COFFEE BREWER 25% SHARE 001-8080-578.35-01 63.33 OLYMPIC SEWER & DRAIN CLEANING PW CONSTRUCTION & RELATED 001-8080-576.48-10 179.38 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 001-8080-576.31-20 318.19 QWEST 07-14 a/c 3604570411199B 001-8080-576.42-10 22.66 07-16 206T355724768B 001-8080-576.42-10 57.40 Page 6 Date: 8/10/2005 City of Port Angeles City Council Expenditure Report From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount THORNE'S REFRIGERATION AIR CONDITIONING & HEATNG 001-8080-576.48-10 64.98 TOMARK FLOOR COVERING, INSTALLED 001-8080-576.31-20 2,652.82 FLOOR COVERING, INSTALLED 001-8080-576.31-20 2,652.83 TRAINING NETWORK1 THE FIRST AID & SAFETY EQUIP. 001-8080-576.31-20 56.77 ZUMAR INDUSTRIES INC MARKERS, PLAQUES,SIGNS 001-8080-576.31-20 401.10 Parks & Recreation Park Facilities Division Total: $32,317.21 Parks & Recreation Department Total: $39,680.42 DEPTOF LABOR & INDUSTRIES PW CONSTRUCTION & RELATED 001-8130-518.31-01 435.30 Parks & Rec-Maintenance Custodial/Janitorial Svcs Division Total: $435.30 Parks & Rec-Maintenance Department Total: $435.30 General Fund Fund Total: $107,220.37 BREWER, DAVID Contract services-Aug 101-1430-557.49-90 100.00 Convention Center Convention Center Division Total: $100.00 Convention Center Department Total: $100.00 Convention Center Fund Fund Total: $100.00 Claudia Stromski COFFEE BREWER 25% SHARE 102-0000-237.00-00 -4.86 PATRIOT DIAMOND INC MACHINERY & HEAVY HRDWARE 102-0000-237.00-00 -139.61 Division Total: -$144.47 Department Total: -$144.47 CONTINUANT INC August maintenance 102-7230-542.42-10 23.34 DEPT OF LABOR & INDUSTRIES PW CONSTRUCTION & RELATED 102-7230-542.31-20 104.30 MATHEWS GLASS CO INC GLASS & GLAZING SUPPLIES 102-7230-542.48-10 16.42 Robert Haines PAVING COST SHARE 102-7230-542.31-20 2,084.78 Claudia Stromski COFFEE BREWER 25% SHARE 102-7230-542.35-01 63.33 PATRIOT DIAMOND INC MACHINERY & HEAVY HRDWARE 102-7230-542.31-20 1,821.61 QWEST 07-14 a/c 3604570411199B 102-7230-542.42-10 67.98 TRAINING NETWORK, THE FIRST AID & SAFETY EQUIP. 102-7230-542.31-20 56.76 FIRST AID & SAFETY EQUIP. 102-7230-542.31-20 -4.36 Public Works-Street Street Division Total: $4,234.16 Public Works-Street Department Total: $4,234.16 Street Fund Fund Total: $4,089.69 CONTINUANT INC August maintenance 103-1511-558.42-10 7.78 QWEST 07-14 a/c 3604570411199B 103-1511-558.42-10 22.66 Economic Development Economic Development Division Total: $30.44 Economic Development Department Total: $30.44 Economic Development Fund Total: $30.44 CENTURYTEL 07-06 a/c 300509854 107-5160-528.42-11 95.96 07-06 a/c 300539444 107-5160-528.42-11 84.84 CONTINUANT INC August maintenance 107-5160-528.42-10 132.24 G LOBALSTAR USA 07-16 a/c 1.10012959 107-5160-528.42 - 10 1.78 LANGUAGE UNE SERVICES Prof svcs 107-5160-528.42-11 2.32 25 Page 7 "~z'~" Date: 8/10/2005 ~'~"~ ~'~' City of Port Angeles City Council Expenditure Report ',,,,~ From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount ORBIT ONE COMMUNICATIONS 06-30 A/C 10426.30 107-5160-528.42-10 54.43 PORTANGELES POLICE DEPARTMENT Reimb petty cash supplies 107-5160-528.31-01 12.90 QWEST 07-14 a/c 3604570411199B 107-5160-528.42-10 385.21 07-23 a/c 206T411918873B 107-5160-528.42-10 57.40 TWENTY FIRST CENTURY COMMUNICATI Answering system svcs 107-5160-594.64-10 18,680.00 Answering system svcs 107-5160-594.64-10 1,549.08 Pencom Pencom Division Total: $21,056.16 Pencom Department Total: $21,056.16 Pencom Fund Fund Total: $21,056.16 VIKING OFFICE PRODUCTS SUPPLIES 174-8210-574.31-01 63.69 SUPPLIES 174-8210-574.31-01 28.50 SUPPLIES 174-8210-574.31-01 50.95 Recreation Activities Administration Division Total: $143.14 BILL'S PLUMBING & HEATING INC SHANE PARK SANICANS 174-8221-574.31-01 170.00 ELOFSON, CHAD UMPIRE PAYMENT 174-8221-574.41-50 40.00 MCCALL, KEVIN J UMPIRE PAYMENT 174-8221-574.41-50 40.00 RAMSEY, SCOT]' UMPIRE PAYMENT 174-8221-574.41-50 40.00 ROONEY, RANDY L UMPIRE PAYMENT 174-8221-574.41-50 140.00 ROONEY, TIM UMPIRE PAYMENT 174-8221-574.41-50 80.00 Recreation Activities Sports Programs Division Total: $510.00 PARTY OUTFITTERS INC FINAL PYMT FAMILY FUN DAY 174-8222-574.41-50 2,497.50 Recreation Activities Special Events Division Total: $2,497.50 ADVENTURES THROUGH KAYAKING KAYAK DAY TRIP 174-8224-574.31-01 242.59 ALBERTSONS INC SUPPLIES 174-8224-574.31-01 29.79 SUPPLIES 174-8224-574.31-01 13.55 SUPPLIES 174-8224-574.31-01 5.16 SUPPLIES 174-8224-574.31-01 4.27 SUPPLIES 174-8224-574.31-01 6.76 SUPPLIES 174-8224-574.31-01 16.06 CLALLAM TRANSit SYSTEM FIELD TRIPS WITH BUS 174-8224-574.31-01 27.75 LAUREL LANES CORP AFTERSCHOOL FIELD TRIP 174-8224-574.31-01 217.00 Christine Brown REIM FOR CANCEL TRIP 174-8224-347.60-20 38.00 Jessica Egnew REIM DAY CAMP DEP 174-8224-347.60-20 80.00 Ellen McGovern PROC SUPPLY REIM 174-8224-574.31-01 138.90 PORT ANGELES CITY TREASURER Summer camp supplies 174-8224-574.31-01 46.02 Recreation Activities Youth/Family Programs Division Total: $865.85 Recreation Activities Department Total: $4,016.49 Park & Recreation Fund Fund Total: $4,016.49 FEDERAL EXPRESS CORP July shipping chgs 310-7919-594.42-10 23.80 Capital Projects-Pub Wks CF-Pub Wks Projects Division Total: $23.80 ASM SIGNS CAMPBELL AVE SIGN 310-7930-595.65-10 185.72 FEDERAL EXPRESS CORP July shipping chgs 310-7930-595.65-10 4.33 26 Page 8 City of Port Angeles City Council Expenditure Report £rom: 7/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount Capital Projects-Pub Wks CF-Street Projects Division Total: $190.05 Capital Projects-Pub Wks Department Total: $213.85 GORDY'S PIZZA & PASTA CONCEPT DORSSERS MEETING 310-8921-594.41-50 86.06 Capital Proj-Parks & Rec Wm Shore Pool Renovation Division Total: $86.06 AIRPORT QUARRY NURSERY STOCK & SUPPLIES 310-8985-594.65-10 97.47 ROAD/HWY MAT NONASPHALTIC 310-8985-594.65-10 216.60 DAILY JOURNAL OF COMMERCE SHANE PARK AD 310-8985-594.44-10 159.10 FEDERAL EXPRESS CORP July shipping chgs 310-8985-594.42-10 7.79 HOLCOMB & COMPANY, D NURSERY STOCK & SUPPLIES 310-8985-594.65-10 45.48 NURSERY STOCK & SUPPLIES 310-8985-594.65-10 61.45 SANFORD IRRIGATION INC AGRICULTURAL EQUIP&IMPLEM 310-8985-594.65-10 1,180.14 RENTAL/LEASE EQUIPMENT 310-8985-594.65-10 48.74 WORTHY AND ASSOCIATES LLC SHANE PARK PLANS 310-8985-594.41-50 7,819.37 Capital Proj-Parks & Rec Misc Parks Projects Division Total: $9,636.14 Capital Proj-Parks & Rec Department Total: $9,722.20 Capital Improvement Fund Total: $9,936.05 LIONS FOUNDATION DONATIONS FORWARDED 315-7940-571.49-90 561,00 Capital Projects-Pub Wks Underground Project Division Total: $561.00 Capital Projects-Pub Wks Department Total: $561.00 Underground Project Fund Fund Total: $561.00 Red Lion DEP RFD 6/26 CH 316-8982-382.40-12 50,00 Sharon Rapach DEP RFD 7/2/05 CH 316-8982-362.40-12 50.00 Susan Lynch DEP RFD CH 316-8982-362.40-12 50.00 SHAY'S PLUMBING INC CONSTRUCTION SERVICES,TRA 316-8982-594.65-10 2,572.13 Capital Proj-Parks & Rec Lincoln Park Improvmt Division Total: $2,722.13 Capital Proj-Parks & Rec Department Total: $2,722.13 Lincoln Park Improvement Fund Total: $2,722.13 WASHINGTON (DOT), STATE Of 8/TUMWATER MATERIALS 328-7950-595.41-50 31.65 CONSULTANT ADMIN 328-7950-595.41-50 50.36 Capital Projects-Pub Wks 8th St Bridge Reconst Division Total: $82.01 Capital Projects-Pub Wks Department Total: $82.01 8th St Bridge Reconstr Fund Total: $82.01 E J BROOKS COMPANY ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -17.74 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401~0000-141.40-00 968.29 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 682.29 HANSON PIPE & PRODUCTS INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 6,752.13 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 2,720.00 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 631.04 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 6,704.26 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 979.20 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 957.44 27 Page 9 Date: 8110/2005 City of Port Angeles City Council Expenditure Report From: 7/23/2005 1'o: 8/5/2005 Vendor Description Account Number Invoice Amount ACTION PROPERTY MANAGEMENT OVERPMT-418 S CHERRY ST D 401-0000-122.10-99 186.74 ACUNA, SARAH UB CR REFUND-FINALS 401-0000-122.10-99 134.79 BLACKBURN, WILLIE UB CR REFUND-FINALS 401-0000-122.10-99 43.54 DAIL, BETHANY UB CR REFUND-FINALS 401-0000-122.10-99 70.59 DUMMITT, TERA JEAN UB CR REFUND-FINALS 401-0000-122.10-99 32.30 EYL, WILLIAM OVERPMT-2301 W 18TH C-13 401-0000-122.10-99 34.89 GODFREY, GLORIA DEPOSIT REFUND 401-0000-122.10-99 250.00 HIGGINS, BRAD UB CR REFUND-FiNALS 401-0000-122.10-99 4614 JACOBSEN, DAVID OVERPAYMENT-216 E 9TH ST 401-0000-122.10-99 27.17 LARSON, ANYA UB CR REFUND-FINALS 401-0000-122.10-99 95.03 LOCKE, JOHN UB CR REFUND-FINALS 401-0000-122.10-99 57.70 MAXWELL, DANIEL UB CR REFUND-FINALS 401-0000-122.10-99 10.27 MEEHAN, THOMAS OVERPMT-902 E LAURIDSEN 401-0000-122.10-99 101.73 MORRIS, JOHN DEPOSIT REFUND 401-0000-122.10-99 125.00 NICKELL, KEVIN K UB CR REFUND-FINALS 401-0000-122.10-99 83.26 ODELL, JUSTIN UB CR REFUND-FINALS 401-0000-122.10-99 76.82 PARKER, LAWRENCE OVERPAYMENT-517 E 12TH ST 401-0000-122.10-99 19.54 PARSINEN, NITA UB GR REFUND-FINALS 401-0000-122.10-99 104.90 PETERS, MARCEL OVERPMT-1308 E FRONT #17 401-0000-122.10-99 72.41 PROPERTIES BY LANDMARK lNG OVERPAYMENT-710 S A ST 401-0000-122.10-99 106.69 RICKENBACHER, JESSE UB CR REFUND-FINALS 401-0000-122.10-99 26.77 RYKER CONSTRUCTION OVERPAYMENT-1815 W 12TH 401-0000-122,10-99 10,88 SESMA, TERESA OVERPMT-3710 CRABAPPLE ST 401-0000-122.10-99 144.73 SHELBOURNE, ARTHUR OVERPAYMENT-2131 W 18TH 401-0000-122.10-99 205.63 SOVDE, ROGER UB CR REFUND-FINALS 401-0000-122.10-99 80.18 STUCKY, BRYAN UB CR REFUND-FINALS 401-0000-122.10-99 90.81 TASSIE, ELIZABETH US CR REFUND-FINALS 401-0000-122.10-99 165.11 THANHEISER, HORST UB CR REFUND-FINALS 401-0000-122.10-99 12.14 UB CR REFUND-FINALS 401-0000-122.10-99 79.09 VIRGINIA MASON PORTANGELES CREDIT BALANCE-433 E 8TH 401-0000-122.10-99 7,912.71 VOANG 1, ANH US CR REFUND-FINALS 401-0000-122.10-99 53.15 WINDERMERE PROPERTY MANAGEMEN1OVERPAYMENT-1615 DELORES 401-0000-122.10-99 32.89 ZITFEL, RICHARD OVERPAYMENT-215 FORREST 401-0000-122.10-99 89.31 ZORNES, SHELLY UB CR REFUND-FINALS 401-0000-122.10-99 67.98 NORTH COAST ELECTRIC COMPANY ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 259.01 PORT ANGELES CITY TREASURER Filing fees-Funston 401-0000-245.90-00 19.00 SUPPLEMENTAL SERVICES INC FIRST AID & SAFETY EQUIP. 401-0000-237.00-00 -4.84 TRAINING NETVVORK, THE FIRST AID & SAFETY EQUIP. 401-0000-237.00-00 -4.35 WESCO DISTRIBUTION INC ELECTRICAL CABLES & WIRES 401-0000-141.40-00 109,972.23 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,472.88 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,088.87 WESTERN STATES ELECTRIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 819.86 28 Page 10 o~_'<~z~. Date: 8/10/2005 £' -% City of Port Angeles ~. ~:.~ City Council Expenditure Report ,.~,,.*~ From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount WESTERN STATES ELECTRIC INC... ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 2,222.97 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 16,726.67 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 7,693.63 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,502.42 FASTENERS, FASTENING DEVS 401-0000-141.40-00 780.82 Division Total: $173,576.97 Department Total: $173,576.97 COMPLETE LINE, THE SUPPLIES 401-7111-533.31-01 97.92 ESR~ INC SUPPLIES 401-7111-533.45-30 11,924.00 Public Works-Electric Engineering-Electric Division Total: $12,021.92 HDR/EES INC PROFESSIONAL SERVICES 401-7120-533.41-50 4,329.72 Public Works-Electric Power Resource Mgmt Division Total: $4,329.72 CONTiNUANT INC August maintenance 401-7180-533.42-10 108.90 DIGITAL COPY SERVICES INC RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 16.77 E J BROOKS COMPANY ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 231.42 EMERALD RECYCLING ENVIRONMENTAL&ECOLOGICAL 401-7180-533.48-10 159.25 GENERAL PACIFIC ~NC BAGS,BAGGING,TIES,EROSION 401-7180-533.35-01 70.29 FUEL,OIL,GREASE, & LUBES 401-7180-533.48-10 149.19 GREAT AMERICA LEASING CORP RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 42.43 JACO ANALYTICAL LABORATORY INC ENVIRONMENTAL&ECOLOGICAL 401-7180-533.48-10 18.00 ENVIRONMENTAL&ECOLOGICAL 401-7180-533.48-10 45.00 LARSON GLASS TECHNOLOGY INC EQUIP. MAINT. AUTO,TRUCK 401-7180-533.48-10 243.13 MALLORY COMPANY CLOTHING & APPAREL 401-7180-533.48-10 67.02 MATHEWS GLASS CO INC GLASS & GLAZING SUPPLIES 401-7180-533.48-10 16.42 NORTH COAST ELECTRIC COMPANY ELECTRICAL CABLES & WIRES 401-7180-533.48-10 2,959.35 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 97.50 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 194.99 ELECTRICAL CABLES & WIRES 401-7180-533.48-10 200.68 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 128.58 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 13.78 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 21.63 NORTHWEST PUBLIC POWER ASSN EDUCATIONAL SERVICES 401-7180-533.41-50 1,641.16 PORT ANGELES CITY TREASURER Filing fees-Funston 401-7180-533.49-90 72.00 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 401-7180-533.31-20 226.51 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-20 66.25 QWEST 07-14 a/c 3604570411199B 401-7180-533.42-10 360.08 07-14 a/c 3604574717777b 401-7180-533.42-10 38.25 ROHLINGER ENTERPRISES INC CLOTHING & APPAREL 401-7180-533.31-20 46.77 CLOTHING & APPAREL 401-7180-533.31-20 109.71 FIRST AID & SAFETY EQUIP. 401-7180-533.48-10 481.76 FIRST AiD & SAFETY EQUIP. 401-7180-533.48-10 695.04 STUSSER ELECTRIC ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 237.81 2(2 Page 11 ...<r~,~ Date: 8/10/2005 ? "~ City of Port Angeles City Council Expenditure Report .~ .~ From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount SUPPLEMENTAL SERVICES INC FIRST AID & SAFETY EQUIP. 401-7180-533.31-20 63.05 TEREX UTILITIES WEST AUTO BODIES & ACCESSORIES 401-7180-533.48-10 62.39 TRAINING NETWORK, THE FIRST AID & SAFETY EQUIP. 401-7180-533.48-10 56.77 VERIZON WIRELESS 07-12 a/c 77025110300001 401-7180-533.42~10 72.45 07-12 a/c 77025112400001 401-7180-533.42-10 72.45 07-15 a/c 56453528700001 401-7180-533.42-10 41.67 07-15 a/c 27025123900001 401-7180-533.42-10 91.04 07-15 a/c 37025112500001 401-7180-533.42-10 72.45 WAGNER-SMITH EQUIPMENT CO HAND TOOLS ,POW&NON POWEF401-7180-533.31-20 22.66 HAND TOOLS ,POW&NON POWEF401-7180-533.35-01 40.39 HAND TOOLS ,POW&NON POWEF 401-7180-533.35-01 184.84 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 395.01 HAND TOOLS ,POW&NON POWEF401-7180-533.35-01 239.77 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 467.81 HAND TOOLS ,POW&NON POWEF401-7180-533.35-01 157.49 WASHINGTON (DIS), STATE OF MS Office Pro 40%7180-533.31-20 10.53 WESCO DISTRIBUTION INC HAND TOOLS ,POW&NON POWEF401-7180-533.35-01 579.09 HARDWARE,AND ALLIED ITEMS 401-7180-533.48-10 54.40 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 81.60 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 113.15 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 287.00 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 120.99 WESTERN STATES ELECTRIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 252.28 Public Works-Electric Electric Operations Division Total: $12,298.95 Public Works-Electric Department Total: $28,650.59 Electric Utility Fund Fund Total: $202,227.56 FOWLER COMPANY, H D PIPE FITTINGS 402-0000-141.40-00 94.98 PIPE FITTINGS 402-0000-141.40-00 109.15 PIPE AND TUBING 402-0000-141.40-00 2,661.79 PIPE FITTINGS 402-0000-141.40-00 24,807.08 PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 2,370.93 Claudia Stromski COFFEE BREWER 25% SHARE 402-0000-237.00-00 -4.85 MUELLER CO PIPE FITTINGS 402-0000-141.40-00 4,489.04 PIPE FITTINGS 402-0000-141.40-00 10,965.38 PiPE FITTINGS 402-0000-237.00-00 -344.04 PIPE FITTINGS 402-0000-237.00-00 -840.38 NEXTWAREHOUSE INC SUPPLIES 402-0000-237.00-00 -11.14 TRAINING NETWORK, THE FIRST AID & SAFETY EQUIP. 402-0000-237.00-00 -4.35 Division Total: $44,293.59 Department Total: $44,293.59 AMERICAN WATER WORKS ASSN PUBLICATION/AUDIOVISUAL 402-7380-534.31-01 24,95 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRAT~O~ SERVI 402-7380-534.48-10 20.00 Page 12 .'>~ ~'. Date: 8/I0/2005 ~ City of Port Angeles City Council Expenditure Report '' ~ ....-~ From: 7/23/2005 To: 6/5/2005 Vendor Description Account Number Invoice Amount CONTINUANT INC August maintenance 402-7380-534.42-10 7.78 DEPT OF LABOR & INDUSTRIES PW CONSTRUCTION & RELATED 402-7380-534.31-20 18.10 MISC PROFESSIONAL SERVICE 402-7380-534.48-10 104.30 FEDERAL EXPRESS CORP July shipping chgs 402-7380-534.42-10 28.61 FLOWSERVE US INC SUPPLIES 402-7380-534.31-20 171.18 FOWLER COMPANY, H D SUPPLIES 402-7380-534.34-02 13,012.74 FRED PRYOR SEMINARS HUMAN SERVICES 402-7380-534.43-10 395.00 HDR/EES INC PROFESSIONAL SERVICES 402-7380-534.41-50 692.13 JCl-JONES CHEMICALS INC WATER&SEWER TREATING CHE~.402-7380-534.31-05 1,578.96 WATER&SEWER TREATING CHE~,402-7380-534.31-05 -850.00 JOHNSTONE SUPPLYINC EQUIPMENT MAINTENANCE,REC 402-7380-534.31-20 53.55 MATHEWS GLASS CO INC GLASS & GLAZING SUPPLIES 402-7380-534.48-10 16.43 Claudia Stromski COFFEE BREWER 25% SHARE 402-7380-534.31-20 63.33 Evergreen Rural Water of WA REG CON F-WPB 402-7380-534.43-10 105.00 MUELLER CO Shipping credit 402-7380-534.42-10 -19.20 NEXTWAREHOUSE INC SUPPLIES 402-7380-534.41-50 145.30 ORKIN EXTERMINATING COMPANY INC POISONS:AGRICUL & INDUSTR 402-7380-534.48-10 91.84 PORT ANGELES CITY TREASURER Keys-Beverford 402-7380-534.31-20 12.35 QWEST 07-14 a/c 3604570411199 B 402-7380-534.42-10 22.66 07-10 a/c 360Z100240955B 402-7380-534.42-10 330.88 07-23 a/c 206T411255315B 402-7380-534.42-10 64.21 SKILLPATH INC HUMAN SERVICES 402-7380-534.43-10 149.00 TRAINING NETWORK, THE FIRST AID & SAFETY EQUIP. 402-7380-534.31-20 56.77 VERIZON WIRELESS 07-15 a/c 26421490800002 402-7380-534,42-10 36.57 07-15 a/c 26421490800001 402-7380-534.42-10 34.97 WA STATE DEPARTMENT OF ECOLOGY MISC PROFESSIONAL SERVICE 402-7380-534.49-90 707,00 WASHINGTON (UNEMP), STATE OF 2nd QTR 2005 402-7380-534.20-60 222.00 Public Works-Water Water Division Total: $17,296.41 Public Works-Water Department Total: $17,296.41 Water Fund Fund Total: $61,590.01~ INDUSTRIAL CHEM LABS & SVCS FUEL,OIL,GREASE, & LUBES 403-0000-237.00-00 -10.81 Division Total: -$t 0.8t Department Total: -$10.81 CED/CONSOLIDATED ELEC DIST INC ELECTRONIC COMPONENTS 403-7480-535.31-20 932.85 CONTINUANT INC August maintenance 403-7480-535.42-10 15.56 DIGITAL COPY SERVICES INC RENTALJLEASE EQUIPMENT 403-7480-535.31-01 22.65 FEDERAL EXPRESS CORP July shipping chgs 403-7480-535.42-10 12.50 G4 CONSULTING INC EDUCATIONAL SERVICES 403-7480-535.43-10 150.00 GRAINGER PLUMBING EQUIP FtXT,SUPP 403-7480-535.31-20 13.77 ABRASIVES 403-7480-535.35-01 128.66 AIR COMPRESSORS & ACCESS 403-7480-535.35-01 455.88 SUPPLIES 403-7480-535.35-01 52.68 31 Page 13 ,','~:~ ~' Date: 811012005 ~:' % City of Port Angeles City Council Expenditure Report ' *' .~., ' From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount HDR/EES INC PROFESSIONAL SERVICES 403-7480-535.41-50 692.14 INDUSTRIAL CHEM LABS & SVCS FUEL,OIL,GREASE, & LUBES 403-7480-535.31-20 141.04 OLYMPIC ELECTRIC CO INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 194.94 ELECTRONIC COMPONENTS 403-7480-535.31-20 2,167.08 OLYMPIC REGION CLEAN AiR AGCY ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 100.00 OLYMPIC SEWER & DRAIN CLEANING PW CONSTRUCTION & RELATED 403-7480-535.41-50 193.58 PORT ANGELES CITY TREASURER Certified mail-Young 403-7480-535.42-10 8.37 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 403-7480-535.31-20 38.78 SIGNS, SIGN MATERIAL 403-7480-535~31-20 113.02 FIRE PROTECT[ON EQUIP/SUP 403-7480-535.35-01 841.12 QWEST 07-14 a/c 3604570411199B 403-7480-535.42-10 45.32 SANDY'S RACE STREET AUTO PARTS BELTS AND BELTING 403-7480-535.31-20 33.18 VERIZON WIRELESS 07-15 a/c 36469358100001 403-7480-535.42-10 12.32 07-15 a/c 764233363300001 403-7480-535.42-10 30.27 WA STATE DEPARTMENT OF ECOLOGY ENViRONMENTAL&ECOLOGICAL 403-7480-535.49-90 6,920.64 Public Works-WW/Stormwtr Wastewater Division Total: $13,316.35 Public Works-WW/Stormwtr Department Total: $13,3t6.35 Wastewater Fund Fund Total: $13,305.54 Claudia Stromski COFFEE BREWER 25% SHARE 404-0000-237.00-00 -4.86 Division Total: -$4.86 Department Total: -$4.86 CONTINUANT INC August maintenance 404-7580-537.42-10 38.89 MATHEWS GLASS CO lNG GLASS & GLAZING SUPPLIES 404-7580-537.48-10 16.43 Claudia Stromski COFFEE BREWER 25% SHARE 404-7580-537.35-01 63.33 QWEST 07-14 a/c 3604570411199B 404-7580-537.42-10 113.30 TOTER INC BARRELS, DRUMS, KEGS, CTN 404-7580-537.35-01 415.05 Public Works-Solid Waste Solid Waste-Collections Division Total: $647.00 Public Works-Solid Waste Department Total: $647.00 Solid Waste-Collections Fund Total: $642.1~1 CAROLINA SOFTWARE DATA PROC SERV &SOFTWARE 405-0000-237.00-00 -16.60 TRAINING NETWORK, THE FIRST AID & SAFETY EQUIP. 405-0000-237.00-00 -4.35 Division Total: -$20.95 Department Total: -$20.95 CAROLINA SOFTWARE DATA PROC SERV &SOFTWARE 405-7585-537.48-10 216.60 FEDERAL EXPRESS CORP July shipping chgs 405-7585-537.42-10 21.26 NORTHWEST BUSINESS FINANCE LLC ENVIRONMENTAL&ECOLOGICAL 405-7585-537.48-10 1,038.40 PARAMETRIX lNG LANDFILL ENGINEERING 405-7585-537.41-50 18,364.43 RADIOSHACK RADIO&TELECOMMUNICATION 405-7585-537.48-10 54.14 STRAIT NEWS PUBLISHING ENGINGEERING SERVICES 405-7585-537.48-10 100.00 SWANA EDUCATIONAL SERVICES 405-7585-537.49-01 165.00 TRAINING NETWORK, THE FIRST AID & SAFETY EQUIP. 405-7585-537.31-20 56.77 WA STATE DEPARTMENT OF ECOLOGY EXAM FEE 32 405~7585-537.43-10 72.00 Page 14 ot"crz,r~ . Date: 8/10/2005 ?' ~"~ City of Port Angeles City Expenditure Report Council ....... · ~ From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount Public Works-Solid Waste Solid Waste-Landfill Division Total: $20,088.60 Public Works-Solid Waste Department Total: $20,088.60 Solid Waste-Landfill Fund Total: $20,067.65 IDAHO SBDC EDUCATIONAL SERVICES 406-7412-538.43-10 130.00 Public Works-WW/Stormwtr Stormwater Division Total: $130.00 Public Works-WW/Stormwtr Department Total: $130.00 Stormwater Fund Fund Total: $130.00 GLASS SERVICES CO INC City rebate-Thompson 421-7121-533.49-86 963.83 MATHEWS GLASS CO INC City rebate-Ozbasar 421-7121-533.49-86 210.00 City rebate-Mahlum 421-7121-533.49-86 84.00 BILLY AND DEBRA NOEL City rebate 421-7121-533.49-86 50.00 BLANCHE HANSON City rebate 421-7121-533.49-86 25.00 GEORGIA REYNOLDS City rebate 421-7121-533.49-86 25.00 KATHY REICHHARDT City rebate 421-7121-533.49-86 25.00 KEVIN PETERSON City rebate 421-7121-533.49-86 50.00 KRIS BIGBIE City rebate 421-7121-533,49-86 50.00 WILLIAM BELL City rebate 421-7121-533.49-86 27.06 PENINSULA HEAT INC City rebate-Cochran 421-7121-533.49-86 1,000.00 Public Works-Electric Conservation Loans Division Total: $2,509.89 Public Works-Electric Department Total: $2,509.89 Conservation Loans/Grants Fund Total: $2,509.89 FEDERAL EXPRESS CORP July shipping chgs 451-7188-594.42-10 9.46 Public Works-Electric Electric Projects Division Total: $9.46 Public Works-Electric Department Total: $9.46 Electric Utility ClP Fund Total: $9.46 FOWLER COMPANY, H D PIPE AND TUBING 452-7388-594.65-10 21,470.03 PIPE AND TUBING 452-7388-594.65-10 21,608.99 PIPE FITTINGS 452-7388-594.65-10 8,471.59 PIPE FITTINGS 452-7388-594.65-10 613.81 PIPE AND TUBING 452-7388-594.65-10 31.39 Public Works-Water Water Projects Division Total: $52,195.8'1 Public Works-Water Department Total: $52,195.81 Water Utility CIP Fund Total: $52,195.81 ASM SIGNS PARK AVE IMPROVEMENTS 453-7488-594.65-10 393.92 PARK AVE IMPROVEMENTS 453-7488-594.65-10 393.92 FEDERAL EXPRESS CORP July shipping chgs 453-7488-594.65-10 4.32 FOWLER COMPANY, H D PIPE AND TUBING 453-7488-594.65-10 16,999.81 SKILLINGS-CONNOLLY INC ENGINEERING SERVCES 453~7488-594.41-50 554.88 Public Works-WW/Stormwtr Wastewater Projects Division Total: $t8,346.85 Public Works-WW/Stormwtr Department Total: $18,346.85 Waste Water Utility ClP Fund Total: $18,346.8~ 33 Page 15 -,c'V'~:~:r '''~;'* Date: 8/10/2005 ~ City of Port Angeles City Council Expenditure Report ,,~-.,~ From: 7/23/2005 TO: 8/5/2005 Vendor Description Account Number Invoice Amount DAILY JOURNAL OF COMMERCE LANDFILL GAS AD 454-7588-594.44-10 259.00 PARAMETRIX INC LANDFILL ENGINEERING 454-7588-594.41-50 55,026.83 Public Works-Solid Waste Solid Waste Coil Projects Division Total: $55,285.83 Public Works-Solid Waste Department Total: $55,285.83 Solid Waste Utility ClP Fund Total: $55,285.83 ARI HETRA AUTO SHOP EQUIPMENT & SUP 501-0000-237.00-00 -2,299.52 FIRST iN lNG AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -3.43 lBS iNCORPORATED AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 163.45 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -26.80 TRAINING NETWORK, THE FIRST AID & SAFETY EQUIP. 501-0000-237.00-00 -4.35 Division Total: -$2,170.65 Department Total: -$2,170.65 ARI HETRA AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 30,004.52 COASTLINE TRACTOR CO lNG AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 70.67 CONTINUANT INC August maintenance 501-7630-548.42-10 7.78 DEPT OF LABOR & INDUSTRIES PWCONSTRUCTION & RELATED 501-7630-548.31-20 18.10 EVERGREEN COLLSN/RADIATOR RPR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 157.46 FIRST IN lNG AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 44.67 GATEWAY lNG COMPUTERS,DP & WORD PROC. 501-7630-548.31-60 175.45 COMPUTER HARDWARE&PERIPH 501-7630-548.31-60 1,089.50 KAMAN INDUSTRIAL TECHNOLOGIES AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 68.12 MATHEWS GLASS CO ~NC GLASS & GLAZING SUPPLIES 501-7630-548.48-10 16.43 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 349.65 NORTHEND TRUCK EQUIPMENT lNG AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 801.73 QWEST 07-14 a/c 3604570411199B 501-7630-548.42-10 22.66 TEREX UTILITIES WEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 653.63 EXTERNAL LABOR SERVICES 501-7630-594.64-10 29,179.08 TRAINING NETWORK, THE FIRST AID & SAFETY EQUIP. 501-7630-548.31-20 56.77 TRANCO TRANSMISSIONS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,687.32 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.27 EXTERNAL LABOR SERVICES 501-7630-548.48-10 290.24 VERIZON WIRELESS 07-15 a/c 2642149080O003 501-7630-548.42-10 40.36 Public Works-Equip Svcs Equipment Services Division Total: $64,739.41 Public Works-Equip Svcs Department Total: $64,739.41 Equipment Services Fund Total: $62,568.76 CONTIN UANT JNC August maintenance 502 -2081-518.42-10 23.34 QWEST 07-14 alc 3604570411199B 502-2081-518.42-10 67.98 Finance Department Information Technologies Division Total: $91.32 Finance Department Department Total: $91.32 Information Technology Fund Total: $91.32 ASSOC~TION OF WASHINGTON CITIES August premium 503-1631-517.46-30 136,767.58 34 Page 16 .~t,~ Date: 8/10/2005 ?' %' City of Port Angeles City Council Expenditure Report .. From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount ASSOCIATION OF WASHINGTON CITIES...August premium 503-1631-517.46-32 1,549.19 BAILEY, JAMES A Reimb Medicare prem-July 503-1631-517.46-35 78.20 BALSER, FRED Reimb Medicare prem-July 503-1631-517.46-35 78.20 BISHOP, VIRGIL Reimb Medicare prem-July 503-1631-517.46-35 172.00 CAMERON, KENNETH Reimb Medicare prem-July 503-1631-517.46-35 101.30 Disability Board-July 503-1631-517.46-35 423.99 CAMPORINI, RICHARD Reimb Medicare prem-July 503-1631-517.46-35 76.20 Disability Board-July 503-1631-517.46-35 133.00 GLENN, LARRY Reimb Medicare prem-July 503-1631-517.46-35 78.20 GROOMS, MICHAEL Reimb Medicare prem-July 503-1631-517.46-35 78.20 Disability Board-July 503-1631-517.46-35 40.95 INTL PUBLIC MANAGEMENT ASSOCIAT[O EXAM FEE 503-1631-517.41-50 180.00 JOHNSON, DONALD G Reimb Medicare prem-July 503-1631-517.46-35 78.20 Disability Board-July 503-1631-517.46-35 167.04 JOHNSON, HARRY Reimb Medicare prem-July 503-1631-517.46-35 78.20 Disability Board-July 503-1631-517.46-35 122.62 JORISSEN, ROBERT R Reimb Medicare prem-July 503-1631-517.46-35 78.20 Disability Board-July 503-1631-517.46-35 26.00 LIND, DARWIN PETER Reimb Medicare prem-July 503-1631-517.46-35 73,20 LINDLEY, JAMES K Reimb Medicare prem-July 503-1631-517.46-35 78.20 LOUCKS, JASPER Reirnb Medicare prem-July 503-1631-517.46-35 133.20 Disability Board-July 503-1631-517.46-35 55.00 MIESEL JR, PHILIP C Reimb Medicare prem-July 503-1631-517.46-35 61.60 Che~Jl Possinger WELLNESS REIMBURSEMENT 503-1631-517.41-51 250.00 Ralph Hoffman MEDICAL REIMBURSEMENT 503-1631-517.46-30 204.25 Terri padch MEDICAL REIMBURSEMENT 503-1631-517.46-30 91.96 MORGAN, ROY Reimb Medicare prem-July 503-1631-517.46-35 75.20 NW ADMIN TRANSFER ACCT August premium 503-1631-517.46-33 47,898.20 August premium 503-1631-517.46-34 9,215.50 THOMPSON, BRUCE Reirnb Medicare prem-July 503-1631-517A6-35 66.20 Self Insurance Other lnsurance Programs Division Total: $198,509.78 HEALTHCARE MGMT ADMNSTRS INC 07-26 Dental claims EFT 503-1637-517.46-01 2,764.60 AUG DENTAL PREMIUM 503-1637-517.46-01 1,500.00 08-02 Dental claims EFT 503-1637-517.46-01 3,809.49 Self Insurance Medical Benefits Division Total: $8,074.09 AIderson's Auto Body& Paint INHOUSE CLAIM SETTLEMENT 503-1671-517.49-98 3,381.29 Earlena Lawrence INHOUSE CLAIM SETTLEMENT 503-1671-517.49-98 189.00 Todd German INHOUSE CLAIM SETTLEMENT 503-1671-517.49-98 25.45 SUMMIT LAW GROUP PLLC LEGAL SERVICES 503-1671-517.41-50 73.50 WClA (WA CITIES INS AUTHORITY) LEGAL SERVICES 503-1671-517A1-50 3,011.70 Self Insurance Comp Liability Division Total: $6,680.94 Self Insurance Department Total: $213,264.81 35 Page 17 ~ '~'% City of Port Angeles Date: 8/~0/20o5 City Council Expenditure Report From: 7/23/2005 To: 8/5/2005 Vendor Description Account Number Invoice Amount Self-Insurance Fund Fund Total: $213,264.81 ASSOCIATION OF WASHINGTON CITIES August premium 602-6221-517.46-35 6,521.90 BRAUN, GARY Reimb Medicare prem-July 602-6221-517.46-35 78.20 CAMPBELL, MALCOLM D Reimb Medicare prem-July 602-6221-517.46-35 75.20 EVANS, SIDNEY Reimb Medicare prem-July 602-6221-517.46-35 77.20 Disability Board-July 602-6221-517.46-35 51.00 RYAN, ED Reimb Medicare prem-July 602-6221-517.46-35 66.20 Fireman"s Pension Fireman's Pension Division Total: $6,869.70 Fireman's Pension Department Total: $6,869.70 Firemen's Pension Fund Total: $6,869.7(~ CONTINUANT INC August maintenance 652-8630-575.42-10 7.78 QWEST 07-14 a/c 3604570411199B 652-8630-575.42-10 22.66 07-23 a/c 206T418577331B 652-8630-575.42-10 57.40 SENIUK, JAKE Reimb supplies 652-8630-575.31-01 167.77 Reimb supplies 652-8630-575.31-06 53.75 Reimb gasoline 652-8630-575.32-10 45.93 Reimb supplies 652-8630-575.35-01 153.31 Phone card 652-8630-575.42-10 21.65 Business meal 652-8630-575.43-10 3.50 Announcement printing 652-8630-575.49-60 52.25 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $586.00 Esther Webster/Fine Arts Department Total: $586.00 Esther Webster Fund Fund Total: $586.0{~ AFLAC AUG SUPP INS PREMIUM 920-0000-231.53-10 277.46 AFSCME LOCAL 1619 P/R Deductions pe 07-31 920-0000-231.54-40 110.00 P/R Deductions pe 07-31 920-0000-231.54-40 180.00 ASSOCIATION OF WASHINGTON CITIES AUGUST SUPP LIFE 920-0000-231.53-30 511.00 CHAPTER 13 TRUSTEE P/R Deductions pe 07-31 920-0000-231.56-30 628.00 DIMARTINOA'VSCFF DISABILITY P/R Deductions pe 07-31 920-0000-231.53-40 890.76 FIREFIGHTER'S LOCAL 656 P/R Deductions pe 07-31 920-0000-231.54-30 1,460.00 IBEW LOCAL 997 P/R Deductions pe 07-31 920-0000-231.54-20 588.90 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 07-31 920-0000-231.56-20 169.85 P/R Deductions pe 07-31 920-0000-231.56-20 1,532.75 PERS P/R Deductions pe 07-17 920-0000-231.51-11 4,596.56 POLICE ASSOCIATION P/R Deductions pe 07-31 920-0000-231.55-10 228.00 UNITED WAY (PAYROLL) P/R Deductions pe 07-31 920-0000-231.66-10 236.67 WSCCCE AFSCME AFL-CIO P/R Deductions pe 07-31 920-0000-231.54-40 3,56930 Division Total: $14,979.25 Department Total: $14,979.25 Payroll Clearing Fund Total: $14,979.25 Totals for check period From: 7/23/2005 To: 8/5/2005 $874,484.91 36 Page 18 Finance Department Electronic Payments July 23, 2005 - August 5, 2005 Fund 401 08-05-05 Energy NW Transmission - June 114,093.00 401 08-05-05 Energy NW Power Bill - June 1,025,593.00 Total 1,139,686.00 38 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: August 16, 2005 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~ SUBJECT: HOUSEHOLD HAZARDOUS WASTE COLLECTION EVENT Summary: The City is being requested to participate in the annual Household Hazardous Waste Collection Event that is sponsored by Clallam County Environmental Health and the Department of Ecology (DOE). DOE pays 75% of the costs and Clallam County bills the balance of the cost according to participation percentages. The Solid Waste Division budget includes funds to cover the anticipated City share. Recommendation: Authorize the Mayor to sign the 2005 agreement with Clallam County to provide a maximum of $6,000 toward the cost of the Household Hazardous Waste Collection Event. Background/Analysis: Clallam County sponsors the above referenced collection days with supplemental funding from DOE. The event is scheduled for September 23 and 24, Friday and Saturday, at the Port Angeles Wal-Mart parking lot. The event costs approximately $62,000 with the DOE funding 75%. The City's share of the remaining balance is based on the participation rate of City residents. In 2004, the rate was 28% and the City's cost was $4,250. The City received a $1,322 credit for in-kind services (labor and equipment) and paid $2,928 cash for the remaining balance. Clallam County Environmental Health and Human Services has requested our participation again this year in an amount not to exceed $6,000 for in-kind services and/or cash. The Solid Waste Division budget includes funds for this aimual event. This agreement was reviewed at the August 9, 2005 Utility Advisory Committee meeting and was recommended for City Council approval. Attachment: Household Hazardous Waste Collection Agreement N:\CCOUNCILWINAL~Household Hazardous Waste Collection Event3d?c [ 500-05-HHWPA ] HOUSEHOLD HAZARDOUS WASTE COLLECTION MEMORANDUM OF UNDERSTANDING City of Port Angeles THIS AGREEMENT is entered into this __ day of 2005, between CLALLAM COUNTY DEPARTMENT OF HEALTH & HUMAN SERVICES, a political subdivision of the State of Washington, and THE CITY OF PORT ANGELES, a municipal corporation. RECITALS WHEREAS, the County and the City of Port Angeles desire to jointly sponsor a Household Hazardous Waste Collection Event which tentatively is scheduled for September 23r~ and 24th, 2005 in Port Angeles, and September 25TM, 2005 in Sequim; and WHEREAS, the parties desire to enter into an agreement setting forth their respective responsibilities; NOW, THEREFORE, in mutual consideration of the promises contained herein, the parties agree as follows: 1. Clallam County shall be responsible for the organization, promotion, education, collection and disposal of the hazardous waste collection event and the waste collected. 2. The City of Port Angeles agrees to contribute up to six thousand ($6,000) in costs associated with event staffing, publicity and waste management and disposal of waste collected; provided further, that the County shall provide documentation of the costs associated with the event including, but not limited to, organization, promotion, education, corlection and disposal and shall provide the City of Port Angeles with such documentation, whereupon the City shall pay its financial contribution hereunder to the Clallam County Department of Health & Human Services within thirty (30) days of receipt of the documentation. 3. Clallam County agrees to defend, indemnify and hold the City of Port Angeles, its elected and appointed officers and employees harmress from and against any claim, demand, judgment, cost or expense, including reasonable attorney fees, because of personal or bodily injury, including death at any time resulting therefrom, sustained by any person(s), or property damage arising from Clallam County's negligence in the performance of its duties hereunder. BOARD OF CLALLAM COUNTY COMMISSIONERS: CITY OF PORT ANGELES: Michael C. Chapman, Chair Date Date ATTEST: APPROVED AS TO FORI~ Trish Perrott, CMC, Clerk of the Board Mark Nichols, Deputy Prosecuting Attorney 40 J:\Contracts\Env Health Svcs\Solid Waste\Contracts\HHW Collection PA 2005.doc pORTANGELES W A $ H I N G T O N, U, $, A, CITY COUNCIL MEMO DATE: August 16, 2005 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~ SUBJECT: Final Acceptance for the Fire Hall Roof Replacement and Deck Repairs [Project 01-141 ~ Aldergrove Construction, Inc. has completed the subject work. The work has been inspected and accepted. Recommendation: Accept the project and authorize release of the retainage bond upon ~ r-"~quired clearances. Background / Analysis: The construction project to repair the plywood roof deck and rebuild the Fire Hall roof has been completed. The work has been inspected and accepted as complete. Aldergove Construction, Inc. has been paid the final payment in the amount of $413,642.87, including tax. Retainage held for the project is being held in escrow at a local bank. The three change orders for this project have been approved at the appropriate levels. Funding for the project was from reserves. Reimbursement from the City's insurance carrier, Washington Cities Insurance Authorityfis pending. A summary of the project costs follows: Original Contract Change Orders Unit Quantity Project Cost Amount (3) Variations Final Cost Variance $352,459.88 $60,857.24 $0 $413,642.86 17.3% It is recommended that Council accept the project and authorize release of the retainage upon receipt of the required clearances. 41 N:\CCOUNCILW1NALWire Hall Roof Replacement, Project 01-14.doc 42 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: August 16, 2005 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~ SUBJECTI Solid Waste Rate Adjustments - Presentation and Public Hearing Summary: HDR and City staff completed a financial analysis of the Solid Waste utility's rates in 2004. City Council approved a 5% rate increase for 2005 and directed staffto review the need for an increase for 2006. Recommendation: Set a public hearing for September 6, 2005 to receive a presentation and comments on proposed rate adjustments. Background/Analysis: On September 7, 2004, the City Council adopted an ordinance that increased sanitary landfill and garbage collection rates by five percent (5%). The rate increase was based on revenue requirements for the Solid Waste utility prior to landfill closure. As part of approval of the 2005 rate adjustments City Council directed staff to revisit the need for the 2006 proposed increase. Staff reviewed the financial analysis and confirmed its recommendation to increase rates by 5% in 2006 prior to landfill closure. The proposed rate increase provides a logical transition to rates that will need to be in place by 2010 to recover the higher cost of service due to the future waste export system. On August 9, 2005, the Utility Advisory Committee supported the recommendations herein. At tonight's meeting, it is requested that the City Council set a public hearing date on September 6, 2005 for a presentation on the proposed rates and to allow public input to the process after the presentation. The proposed schedule is as follows: August 16, 2005 Set public hearing date. September 6, 2005 Presentation of the proposed rates followed by a public hearing to receive input; continue public hearing to September 20, 2005. September 20, 2005 Close public hearing; consider adoption of new rate ordinance. 43 44 ELES W A S H I N G T O N, U.S. A OITY CO'UNC I ~! EMO DATE: AUGUST 16, 2005 To: CITY COUNCIL FROM: WILLIAM E. BLOOR, CITY ATTORNEY SUBJECT: Public Records Ordinance Summary: This ordinance amends and updates the City's procedure for responding, to.public records requests. Action: Receive and review Ordinance. Adept Ordinance at August 16tb Council meeting. Background: This year the legislature adopted amendments to the state statutes governing public records requests. In general, the City will be under tighter constraints for responding to ~ecords requests. The change~'t0'the state law will require us to amend the City's Public RecordsOrdinance. Some of the significant changes are as follows: Cities are allowed to respond tO records requests on a partial or'installment basis. Local governments are prohibited from denying requests solely On the'basis that the request is over broad. Requesrors may'be asked to clarify exactly what they are looking for, and the benefits of narr6wing the request may be explained to them. Cities and counties are now specifically permitted to require a deposit. The law requires that each city appoint and maintain an individual to serve as the point of contact for the public requesting disclosure of public records and to oversee compliance with all disclosure requirements. The purpose of this Ordinance is to amend and update the City's Municipal Code to be consistent with changes in State law. This Ordinance will establish guidelines and procedures to assure that recor/d§ are made ay ~.i.~atSle_.to the public for inspection or copying as provided in the new legislation. William E. Bloor, ' ~ City Attorney G:~LEOALhMEMOS.2OO5\CounciEnsp¢ctionoff'ublicR¢cords-8-2-05 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending and updating the City's procedure for inspection of public records and amending Chapter 2.74 of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES does hereby ordain as follows: Whereas, the City's policy for inspection of public records needs to be amended and updated to be consistent with changes in State law. NOW, THEREFORE, THE CITY COUNCIL OF PORT ANGELES, WASHiNGTON, DO ORDAIN AS FOLLOWS: Section 1. Ordinance 2754, as amended, and Title 2, Administration and Personnel, shall be amended by amending Chapter 2.74, Inspection of Public Records, PAMC, to read as follows: CHAPTER 2.74 INSPECTION OF PUBLIC RECORDS Sections: 2.74.005 References. 2.74.010 Purpose and Policy. 2.74.015 Interpretation and Construction of Provisions. 2.74.020 Definitions. 2.74.02~5 Public Records Officer 2.74.030 Request for Records. 2.74.03~5 Requests for lists of individuals - Affidavit required. 2.74.040 Response to Request. 2.74.050 Record Copying. 2.74.060 Records Available for Inspection. 2.74.070 Index of Public Records Filings 2.74.0~__80 Records Exempt from Public Inspection. 2.74.0890 Record Copying Payment. 2.74.090100 Payment of Cost of Transcription of Verbatim Written Transcript for Court Proceedings. 2.74.110 F~ 2.74.005 - References. All references in this Chapter to Chapter 42.17 RCW shall refer to the section identified as it now exists and as it may hereafter be amended or recodified. 2.74.010 - Purpose and Policy. The purpose of this Chapter is to provide for the administration of the requirements for public disclosure and availability of City records as provided in Chapter 42.17 RCW and to establish guidelines and procedures to assure that ............. J: ........ pyi appiuptiat,~records pectien or co ng ,m,~ ,m,~,,.,m,~,, aremade available to thepublic forins . It shall be the City's policy to assure access to public records and documents concerning the City's government while maintaining the right of individuals to privacy. This policy shall not be construed as providing authority to any City employee to give, sell, or provide access to lists of individuals requested for commercial pu~oses. 2.7~.015 - ~te~retation and Cons~ction of Provisions. ~ applying these roles and Chapter 42.17 RCW, persons dealing with public records shall inte~ret these roles and Chapter 42.17 RCW so that their provisions are construed to promote ~11 access to publi~& records, so as to assure continuing public confidence in governmental processes, and so as to assure that the public's interest will be ~lly protected. 2.74.020 - Definitions. The defnitions of"person," "public record", and "writing" contained in R CW 42.17 are hereby adopted. 2.74.025 - Public Record Officer. The Ci~ Clerk is designated the Public Records Officer for the City of Po~ Angeles. 2.74.030 - Request for Records. Any person desiring to inspect or receive a copy of any identifiable public record of the Ci~maymake awritten requesiin p~,~,, ~y ,,~,,, ~ oy o,,~, ............. :--':--- CiW's u c ds Officer.' ................... of ~,, ,, ~,.,.~,,,~,,,, to the P bli Recor -2- A~ All requests for public records shall be made in writing and delivered in person or by mail. Requests delivered by facsimile, electronically, telephone, or orally will not be accepted as valid public records requests. B~. The City will provide a public records request form that may be used by those requesting public records. The public records request may be submitted on the form provided by the Ci .ty, or in another written fomaat that contains the following information. 1__. The dat~ 2~ The name of the requestor. 3~ The full address of the requestor. 4~ The telephone number of the requestor. 5__. A description of the requested record adequate to identify it. 6~ The title and date of the requested record, if known. 7~_ Whether the requestor intends to inspect the records or to obtain a photocopy of the records. C~_z The written request shall be stamped to show the date and time of receipt by the Public Records Officer. D~. Requests for public records shall be submitted to the Public Records Officer at 321 East Fifth Street, P.O. Box 1150, Port Angeles, WA 98362, or his or her designee. 2.74.035 - Request for lists of individuals - Affidavit required. In the case of a request for records that may contain a list of individuals, the person making the request will furnish an affidavit either: (1) That states that he/she is not requesting the list for commercial purposes~ or (2) That states that he/she is specifically authorized or directed by law to obtain the list of individuals for commercial purposes, and that identifies such law. 2.74.040 - Response to Request. A. Within five business days of receiving a public record request in writing, amhorized the Public Records Officer City ,~i-~-~ploy¢¢s shall respond by either (1) providing the record; (2) acknowledging that the City has received the request and providing a reasonable estimate of the time the City will require to respond to the request; or (3) denying the public record requestr; (4) Request clarification of the request; and/or (5) request a deposit. Additional time required to respond to a request may be based upon the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request. In acknowledging receipt of a public record request that is unclear, the City Public Records Officer may ask the requestor to clarify what information the requestor is seeking. If the requestor fails to clarify the request, the City need not respond to it. B~_z The City shall not deny a request for identifiable records solely on the basis that the request is overbroad. C~. Each City department may designate within its own department certain "over the counter" records available to the public for immediate inspection without the requirement of a formal public records request. In the event a photocopy of "over-the-counter" records .is requested, and if the requested record is an 81/2" by 14" page or smaller, the department shall provide the first ten (10) pages free of charge. However, if the .photocopies exceed ten (10) pages, the applicable duplication costs shall be charged. In the event a request for public records is received after 5:00 p.m., the request shall be deemed to have been received on the next business ~ E~ Request of Continuation. A public disclosure request may not be continuing in nature. .F~ Records Format. Any records or portions of records will be provided to the requestor in the same format as they are retained, provided that any disclosable records contained on a computer or other electronic or mechanical device shall, at the discretion of the City, be provided in printed form, on disk, or in another format. If the requester specifies a format in which the records should be disclosed, the City will disclose the records in the requested format if (1) it is determined that disclosable records exist, (2) the City is capable of providin~ the records in the format requested (3) the format requested is reasonable, and (4) the requestor pays all fees required by this policy G~. Inspection of Records. The City's response to the request shall be deemed complete and the City's response final upon (1) requestor's inspection of the records or (2) in the event photocopies were requested, upon notification to the requestor that the photocopies requested are available for payment and pick-up. In the event a requestor chooses to inspect records, the Public Records Officer shall notify the requestor once the records which respond to the request are available for inspection. The records will be available for inspection at a date and time mutually agreeable between the requestor and the Public Records Officer, or his or her designee. Inspection of the records may be broken into intervals, so as to not interfere with the daily operation of the City Clerk's Office, or other City employees. Any appointment to inspect records shall be limited to no more than a two (2) hour appointment on any given day unless otherwise mutually agreed upon between the requestor and the Public Records Officer, or his or her desi~ee. Records that have been compiled for inspection shall be made available to the requestor for a period of no more than fourteen (14) calendar days. In the event a requestor fails to contact the Public Records Officer, or his or her designee, within fourteen (14) calendar days of being notified that the records are available for inspection (1) the records shall be returned to the originating department and (2) the requestor will need to submit a new request for the records and the process will begin anew C-rH~ If, upon s~ich review, it is determined that the disclosure of the information requested should be denied in part or entirely, then justification for the deletion or withholding of information shall be ~ given in writing. 2.74.050 - Inspection and Copying Procedures. A. Each City department shall maintain public access to official records but shall also protect public records from damage or disorganization and shall not allow excessive interference with other essential functions of the department and the City. B. Public records shall be available for inspection and copying during regular office -4- hours. C. City facilities shall be made available to any person for the copying of appropriate public records except when and to the extent that this would unreasonably disrupt the operations of the City. Fx.D~. No fee shall be charged for the inspection of public records. However, a charge for copies of public records shall be established by City Council Ordinance. E=. The Public Records Officer ma,/require a deposit in an amount not to exceed ten percent of the estimated cost of providing copies for a request. If the Public Records Officer makes a request available on a partial or installment basis, the Officer may charge for each part of the request as it is provided. If an installment ora records request is not claimed or reviewed, the City is not obligated to fulfill the balance of the request. 2.74.060 - Records Available for Inspection. A. Thc following All public records ~ are available for public inspection and copying unless otherwise exempt from public disclosure as provided in by Chapters 42.17, 43.43 and 10.97 RCW, PAMC 2.74.070, or the United States or Washington State Constitutions or the case law interpreting said laws. 7. All ...... :--- ~ .......... "~,~,,[~, ~, ,,,~ ~,.,,~,~ ,. a 2.74.07~0 ~dex of Public Records - Filings. Ch. 42 17 RCW requires all cities and public agencies to maintain and make available a cu~ent index of all public records. RCW 42.17.260(4)(a) provides that if maintaining such an index would be unduly burdensome, or would interfere with agency operation, a ci~ need not maintain such an index but it must issue and publish a fomal order speci~ng the reasons why and the extent to which compliance would be unduly burdensome. The Ci~ of Po~ Angeles is comprised of seven depa~ments~ their divisions and subdivisions, which maintain separate databases and/or record keepin~ systems for the indexin~ of records and info~ation. Because the CiW has records that are diverse, complex and stored in multiple locations and in multiple fo~ats an~or databases, it is unduly burdensome, if not physically impossible, to maintain a central index of records. The CiW of Po~ Angeles will make available for inspection an~or copying all public recordso including any indexes that are maintained by the CiW pursuant to the Public Disclosure Act, Ch 42 17 RCW and this chapter. Order regarding Public Record5 ~dex. Based upon the findings set fo~h above and pursuant to RCW 42 17 260(4)(a), the Ci~ Council orders the following: The CiW of Po~ Angeles is not required to maintain a cu~ent index of public records due to findinas of the CiW Council; the requirement is unduly burdensome and such a list is nearly impossible to create an~or maintain, and Pursuant to Ch 42.17 RCW and this chapter, the Ci~ of Po~ Angeles shall make available for public inspection an~or copying all public records and any indexes of public records maintained by the Ci~ to the extent not exempt from inspection an~or copCna pursuit to RCW 42 17 310 or other applicable law. 2.74.0~80 - Records Exempt ~om Public ~spection. ~'-, ,,~- ,~,,~,,~' .... ' ........ ,~,~ ......... ,,~ ~,~,,,~ -6- ~A~ All other public records identified as exem t from ublic disclosure in Chapters 42.17, 10.97, 43.43 RCW or protected from public disclosure by the United States or Washington State Constitutions or the case law inte~reting said laws ~t from disclosur~ under this Chapter. The Ci~ need only disclose records to the extent required or pe~i~ed by state or federal law and nothin~ in this Chapter shall be intecreted as requiring the disclosure of any record that is not subject to disclosure by state or federal law. Generally, any record, or potion thereoL that is exempt from disclosure will notbe disclosed, and infomation contained in the records may be removed to the extent necessa~ or pe~issible by law. B~ The City will not create records or documents in response to a request for public records that do not exist at the time the request is made. 2.74.0890 - Record Copcng Pament. Pa~ent for the cost of reproduction of all public records shall be made at the time the ~ublic records is iiiade are made available to the -7- 2.74.090100 - Payment of Cost of Transcription of Verbatim Written Transcript for Court Proceedings. A. Whenever the City is required to prepare a verbatim written transcript of any proceeding of the City in response to a writ of review or other action filed in the Superior Court or any other State or Federal court, the cost of preparing the same shall be borne by the party filing the action. The party filing such action shall pay to the City Clerk the estimated cost of the preparation of the transcript (as established by the City Clerk), including copying costs, and the City Clerk shall thereafter make a provision for the preparation of the transcript. B. Should the actual cost incurred by the City in preparation of the transcript exceed the amount deposited with the City Clerk, the party making such deposit shall be required to reimburse the City for such additional amount within ten (10) days of notification that such amount is due, or prior to the time the transcript is required to be filed with the court, whichever occurs first. Should the actual cost incurred by the City be less than the estimated cost deposited, such credit due shall be reimbursed by the City to the party making the request. C. Requests for transcription of dispatch tapes or other department recordings not otherwise exempt shall be in writing and directed to the supervisor of the records division of the police department. The supervisor shall establish the estimated cost of preparation of the transcript and make provision for the preparation of the transcript in accordance with subsections A and B. 2.74.110 - Failure of the City to fully comply with any provision of this chapter shall not result in any liability imposed upon the City other than those outlined in Ch 42.17 RCW. Section 2. Severabilitv. If any provisions of this Ordinance or its applications to any person or circumstances is held to be invalid, the remainder of the Ordinance or application of the provisions of the Ordinance to other persons or circumstances is not affected. Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener' s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4. Effective Date This Ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of ,2005. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: By Summary G:\Legal Backup\OKDINANCES&R~SOLUTIONS\2005 -29.Title2.74PublicRecords7-12 -05 .wpd July 15, 2005 -9- pORT ANGELES WASHINGTON, U.S.~ CITY COUNCIL MEMO DATE: August 2, 2005 TO: CITY COUNCIL FROM: YVONNE ZIOMKOWSKI~ FINANCE DIRECTOR St~jEC-r: MID-YEAR BUDGET STATUS REPORT This report provides a review of the city's finances as of June 30, 2005, within the context of the 2005 budget. The reports are divided by fund and show revenues by source and expenditures by department and object. The percent of revenue to collect columns reflect uncollected revenues as compared to budget. Funding available columns show the percentage left to spend in the 2005 budget. The benchmark, for analytical purposes, should be 50% assuming all financial transactions occur at the same level each month. Higher percentages might indicate seasonal spending and possible savings. Lower percentages may mean potential spending over budgeted appropriations. At the August 2, 2005, Council meeting, a presentation will be made showing where we are according to the budget. At that time, staff will indicate possible budget savings or overruns and estimates for the City's financial condition for year-end. Since utilities operate on an entirely or a predominately self-supported basis, the major attention will be given to governmental funds. General Fund Status As we are 50% through the budget, the General Fund is on target with almost 51% of revenues collected and only 47% of appropriations expended. General Fund Revenues Budget Update 2005 Revenues Budget I yTD 1%Le. I Eatimeted Revenue aa of June 30 to Collect Year End General Fund Revenue by major Taxes 8,887,91~ 4,549,001 48.8 9,017,918 revenue source is depicted in the Licenses & Permits 388,89£ 191,383 50.8 388,890 following table. Since more than intergovernmental Revenues 315,95[ 156,111 50.6 315,958 Charges for Services 4,277,30.( 2,175,103 49.1 4,277,309 60% of the General Fund revenue Fines & Forfeitures 275,00( 123,187 55.2 275,000 is in the tax category, we evalu- Miscellaneous Revenues 175,235 120,635 31.2 175,235 Other Financial Sources 59,200 29,600 50.0 59,200 ate this revenue very carefully. InterfundTransfers 195,000 97,500 50.0 195,000 Over 5 1% of tax revenue, which Total 14,574,510 7,442,520 48.9 14,704,510 includes property taxes, sales and use taxes, utility taxes, and a small percentage of other taxes such as gambling and leasehold, has been collected as of June 30. This collection, as compared to prior year at this time, is 6% or $290,000 higher. Property Taxes are just above the budget estimates. It is anticipated that property taxes will be at or near estimates. In the last couple of years, property tax became the largest single source of revenue. This increase was included in the budget and represents a 1% overall increase in the levy plus new construction. Collection of more than 50% doesn't indicate that we will collect more than budgeted. Usually, collection in the first half of the year is higher than in the second half. In the future, as a result of recent initiatives, increases in the property tax levy are limited to only 1%, as long as it is within the tax rate limit. In 2005, we are still responsible for the $60,000 refund to Nippon Paper Industries. Utility tax collection, the second largest source Utility Tax of revenue in the General Fund, is 1% lower As Compared to June 30, 2004 than 2004 at the same time. This is the only 9oo,o0o revenue source that has been increasing in past e0o,oo0. years. Unfortunately, this is only the result of 70o,o0o rate increases. In the past ten years, the number 600,000 of utility accounts has not grown, which 5o0,0o0 indicates a static population. This situation may 400,0o0 change in 2005 and 2006. With new a 3o0,0o0 annexation and several new subdivisions, the 200,0o0 customer base is expected to grow. At this time, 100,000 lower than expected collection of utility taxes 0 may indicate less than budgeted revenue. Electric services provide almost 64% of all utility tax revenue and any change in the power purchase market influences this revenue. Water conservation and a warm winter negatively influenced this revenue. In addition, our major industrial customer implemented cost savings procedures, which decreased electric consumption. However, historically the consumption for mills is highest in August through September. I estimate that this revenue should be very close to the budget. Sales Tax Revenue By Category Sales Tax, which was formerly the largest 450,000 revenue source, accounts for 17% of total 400,000- revenues. The taxable base includes all retail 350'000~ sales of personal property to state residents 300,000 and some professional services. Sales taxes 250,000 continue to gain ground slightly each month. 200,000- Remember, there is a two-month lag from 150,000- collection to remittance by the State. The sales 100,000- tax chart illustrates that the collection has been 50,000 better than forecast and prior years. The mix 0 ofsalestaxcollectionremainsverysimilarto ~.>'~ ~oXZ ~e,& ~°6~ ~q~ .,,,,~ .~,~o" 0~ what we predicted during the budget process, cooe .,~ ~e,c,,~ ~.,s O~ .x~.~ .~f,~ in that construction activity accounts for much x~- v coo of the increase over the last biennium. However, it does appear that certain sectors, including wholesale and retail sales, are performing more strongly as we progress through 2 the year. With the increases from 2oo5 salestax report ytd (August 31) construction and other areas included, we are currently ahead of budget with lad 2005 lad 2004 Increase $ % Construction 268,052 121,378 146,674 120.84 over 54% collected and 14% higher than Wholesale 69,940 59,717 10,223 17.12 last year at the same time. After adjustingManufacturing 42,000 39, 297 2,703 6.88 for the graving dock receipts ($103,419 Automotive 235,699 230,565 5,134 2.23 in 2005, which was not included in the Other Retail 425,730 391,756 33,972 9.67 budget), we are 6% or $72,309 higher Hotels/Motels 23,756 20,609 3,147 15.27 than last year. Assuming that for July Communication 43,993 43,839 154 0.35 through December we receive sales tax Other 287,435 313,717 (26,282) -8.38 at the same level as in 2004 (adjusted Total 1,396,605 1,220,880 175,725 14.39 for the graving dock) we may exceed budget by less than $6,000. Of course, sales tax depends on many factors and if all of them cooperate as in the first six months, we may collect more than $150,000 in additional tax. The Council has already designated sales tax surplus to 2005-2006 capital improvement projects. Telephone taxes, levied at 5.5%, are below expectations. In past years, this revenue source grew rapidly due to the increasing popularity of cellular phones. There is a possibility of increasing the rate to 6%, to be consistent with other utility taxes rates. This half percent increase would generate more than $45,000 annually to the General Fund. There is an increase in gambling taxes due to new cardroom facility. For the first six months it generated $32,488. Licenses and Permits are slightly Development Fee ahead of budget expectation at this time. With over 60% of building Type 2004 ytd 2005 lad Change Budget % Collected permits collected, we may exceed Building Permit 81,512 108,403 26,891 180,000 60.22 budget for the third year. With 11 Other Permits 18,387 19,985 1,598 38,000 52.59 subdivisions and two PRDs PlanChecks 29,366 41,519 12,153 60,000 69.20 Platting & Zoning 12,947 22,246 9,299 18,750 118.65 (Planned Residential Develop- Total 142,212 192,153 49,941 296,750 64.75 ments) for 500 units, there is more activity in the Community and Eco- nomic Development Department in the last 18 months than in the prior 10 years. Intergovernmental revenues, which are mostly state shared revenues, grants, and local agencies partici- pating in our programs, are $6,000 below the 2004 level but on budget. Our goal is still to aggressively seek new grants and partnerships with other agencies. Other budgeted intergovernmental revenue, such as li- quor board profits and liquor excise tax, are slightly over target and we are estimating to collect a little more than budgeted. Fines and forfeitures are below estimate with 55% left to collect. This is 22% less than last year at this time. Charges for Services are exactly on target. The major source of revenue in this category is Interfund/ Interdepartmental cost allocations. This revenue is the cost of administrative, financial, and engineering services paid by the general fund that are provided to other departments. Interest revenue is catching up after al- most three years of disappointingly low 400,000 rates. In the past year, the Fed has raised 350,000 ~ interest rates several times, bringing the 300,000 rates up to 3.25% from 1.25% at the same 250,000 ~ time one year ago. The largest pick up in 200,000~ ~ yield was in short term investments, which are three months to two years. Long term t s0,000 !., yields, which are from 10 to 30 years, ex- 100,000 ~ Interest Revenue perience lower yield increases. This trend 80,000 ~ may cause an inverted yield curve. The 0 ~- ~ ~ ~- , T ..... ~ ~ Local Investment State Pool, usually the 1996 1997 1998 1999 2000 2001 2002 2003 2004 best for short term investments, has been yielding 3.22%. Two-year bonds are at 3.86%. As always, we are watching this revenue very closely during 2005 to determine our strategy. Overall, we estimate to collect more Yield Curve Change in Five Years revenue than originally budgeted. 3o Based on prior experience, I think we may collect approximately $150,000 10 year more than budgeted. However, there are still unknown factors which may influ- ence revenue collection in the second 2 part of this year and I have to be care- ful in my projections. 6 months Expenditures 3 month 0% 1% 2% 3% 4% 5% 6% General Fund expenditures are about 3.5% below the budget with almost [17/6/2005 E17/6/2004i 54% of budget left to spend. It is interesting that this is exactly the trend of the last three years. The tables in the attachment show General Fund expenditures by department and by object and the table below shows expenditures at the summary level. Although the 50% benchmark determines whether departments are staying within their budget, there is occasionally a one -time (e.g., capital) or seasonal (parks, street) expense that may alter the analysis. Operating expenditures, which include personnel, supplies, and charges for services, are at 54% unexpended and reflect a small (0.8%) decrease in overall expense as compared to the 2004 level. While the fund 4 operations have to absorb the General Fund Expenditures YTD % of expenses related to inflation, June Buget Budget accelerating medical costs, and 2005 2005 To Spend union contracts, the three PERS Expenditures by Object: 1 retirements in 2004, and Personnel Benefits 4,896,781 10,489,083 47.68 several short vacancies account Supplies & Charges for Services 1,277,196 2,907,778 44.92 Intergovernmental 217,136 619,515 36.05 for this small decrease. In the Capital Outlay 0 24,000 100.00 past six years, we have been Transfers out 315,496 373,240 85.53 keeping a tight rein on our Total Operating Expenditures 6~706~609 14~413~616 47.53 expenses. It is increasingly difficult to provide quality services with no budget increases. Especially since city services are expanding. Personnel costs represent more than 70% of our budget. We are still postponing the hiring process. This situation may change in the second part of the year when we fill several vacancies. As always, we are concerned over county jail costs. These charges include the incarceration GF Expenditures by Dept. program as well as medical care for the 4,ooo,ooo [ prisoners. In the past three years, these 3,500,000 /EIYID2005 I · Budget 2005 expenditures have been controlled and 3,00o,ooo monitored very closely. The potential impact 2,500,000 of recent court decisions on sentencing is being 2,000,000 analyzed and discussed in depth. Kudos to our 1,5oo,ooo Prosecuting Attorney for keeping a close eye 1,oo0,ooo on these charges! At this time, 27% of the 5oo,oo0 jail budget has been expended, however, we are in a dispute regarding federal prisoners ...--e~x°°'~i'"'i-~~°¢'~''x °~ ,~.~o'~0o~.~' ' medical payments. If jail expenses for the remainder of the year are at the same level as 6 year-to-date, we may be below the budget. To estimate the year-end position based on current levels of spending would be a GF Expenditures by Object mistake, since capital purchases, transfers, and seasonal labor usually occur in the 12,000,000 summer. However, at this time, based on 10,000,000 IYID2005I actuals, I estimate a savings of over 1Budget20051 $100,000 in the General Fund. Again, the 8,ooo,ooo same as the surplus from revenues, the Council has already designated all the 5,ooo,ooo possible savings to the 2005-2006 CIP. 4,000,000 2,000,000 5 Reserves General Fund Unreserved Fund Balances 4,500 Reserves or "unreserved fund balances" 4,000 provide a measure of the financial 3,500 resources available for future use, T h 3,000 especially during temporary revenue o 2,500 shortfall or emergencies. How do we u 2,000 determine what is the "right amount" of s 1,500 reserves? There are a few considerations, a 1,000 such as reliability of revenue sources, n timing of cash inflows and outflows, and d 500 s 0 projected level of capital spending. Generally, fund balance should be x°~°o°~°o~'~~~.~°~.o°~d~°,,~e~' maintained at a level that provides ~,o adequate cushions in the event of economic recession or unanticipated revenue shortfalls. Further, it should insure desired cash flow levels to avoid unnecessary short-term borrowing. On the other hand, keeping excessive fund balances, especially when there is a great need for capital improvements, may reflect poor management and lack of policies. Our Financial Management Policy sets the minimum level of fund balance at 10% of the General Fund budget. In the past five years, we kept the fund balance in the General Fund consistently over the $2 million level. At this time, we project the level to be at approximately $2.5 million by the end of this year after consideration of dedicating additional revenue and savings in spending to the CIP. The City Council has already decided to allocate these funds among transportation, parks, technology, and public safety projects when approving the Capital Facilities Plan. The current fund balance level is adequate in the General Fund, however, it is very important that we continue to walk the conservative road and take proactive steps in future budget planning. It is important to concentrate on public improvements, which attracts economic growth. Outlook for the Future Every year the Finance Department 18.oo0.o0o updates the City's five-year forecast. 46.000.000 We assume the task of projecting 44.000.000 revenues and expenses, calculate 42.0o0.o0o estimates of growth and impact based 4o.ooo.ooo on explicit assumption and policies, 8,000,000 and factor in special circumstances that influence the cost of providing 6,000.000 services. Through this strategic 4.000.000 exercise, we hope to forecast 2.000.000 financial trends which will enable us to plan for necessary adjustments. ¢.00o.0oo) The proactive approach to the City's finances is becoming a priority. As the graph and table display, only with BIRevenues ~E~oensos ORosorvos 6 keeping the status quo and not doing any major capital projects, the fund balance in General Fund would be depleted by the end of 2008. We must be more diligent in seeking operating efficiencies, looking for new revenue sources, and increasing our tax base. 5 Year Financial Forecast Actual Actual Budget Estimated Proposed Forecast 2003 2004 2005 2005 2006 2007 2008 2009 Revenues 13,884,958 15,050,566 14,574,510 14,704,510 15,009,592 15,458,161 15,742,812 16,000,372 Operating Exp. 12,599,494 12.546.338 14.052,615 14.052,615 15,142,151 15,667.597 16,202,318 16,756,077 Capital Exp./CIP 363,641 1,599,849 861,000 2.125,315 300,000 300,000 300,000 300.000 Revenue less Exp. 921,822 604,379 (339,105) (1,473,420) (432,559) (509,436) (759,506) (1,055,705) Ending Fund Balance 3,313,560 3,917,939 3,578,834 2,444,519 2,011,960 1,502,524 743,018 {312,687) Assumptions: · Average revenue growth 3% in 2006 and 2007 · Average operating expenses growth 6% in 2006 and 3.4% in 2007-2009 * Projected increase in personnel in 2006 (4.5 FTE or $258,117 net of revenue) With the Western UGA annexation and significant growth in residential development, we are opening a possibility of economic growth in all areas; industrial, commercial, and residential, but at the same time, this will result in a significant increase in demand for city services. Street Fund Gas Taxes as compared to June 30, 2003 Increase (Decrease) Revenues in this fund are derived YTD 2003 YTD 2004 $ % primarily from property taxes (31%) and gas taxes (26%). In addition, Unrestricted 124,015 124,769 754 0.607990969 40% of this fund Js supported by Restricted 57,985 58,338 353 0.608778132 internal transfers from Solid Waste, Real Estate Excise Tax, and General Total 182,000 163,107 1,107 0.608241758 Fund. Although only 47% of gas taxes were collected year-to-date, this revenue is cyclical, with higher receipts in the second half of the year. The collection is slightly lower than last year. From 1991, gas tax Street Fund revenue has been declining from $24.54 to $21.03 per capita (a more than 14% decrease). At the same time, the need for street maintenance 2004 and transportation infrastructure increased - significantly. 2003 2002 The spending level in the Street fund is also seasonal in nature. Street maintenance and 2001 construction activities accelerate during the 2oo0 summer months. We have just finished another street chip sealing project for a total cost of 1999 $250,000. In the 2005 budget, we had included [] Revenues · Expenditures [~ Fund Balance 7 Even with a more aggressive pavement and chip sealing program, the Street fund balance is still between $450,000 and $500,000. However, the need for improvements related to transportation are still growing. As always, we are concerned about funding sources for street and bridge projects in the future. We have been supporting the Street Fund with transfers from the General Fund and by using Real Estate Excise Tax funds to pay for debt service on the 8th Street reconstruction and Marine Drive. We also have been identifying major projects in the Capital Facility Plan (CFP) to secure some funding. We are very aggressive in seeking state and federal grants. In 2004, the City received more than $1 million in grants for street projects. REETs Real Estate Excise Taxes 600,000 Besides the General Fund, Real Estate Excise Taxes (REETs) are the other major funding sources for 600,000 / the Capital Improvement Fund. These taxes are / m ~- ~ --,m -- levied on all real estate sales at the rate of one- 400.000 quarter percent each for a combined levy of one- .~ -- -- ha ercent. 300'000 / lfp 200,000 We have collected $173,762 year-to-date versus $193,269 for the same time last year, which is 100.000 / $19,507 or 10% less. However, it is still almost $25K or 25% more than in 2003. This means property is continuing to change hands, but ,~ inventory is at a much lower level. At this time, I am concerned that we not collect the full REETs as compared to Last Year budgeted amount of $420,000. The graph Variances shows five-year revenues in this category. YTD 2004 YTD 2005 $ % REET #1 98,822 86,881 (11,941) (12.08) Again, we would like to stress that this revenue FLEET #2 94,447 86,881 (7,566) /8.01) is cyclical with higher receipts in the second part of the year. Just as a reminder, proceeds Total 193,269 173,762 (19,507) -10.09 from this source can be used only for streets and parks projects. So far, these funds are responsible for the debt payments on 8th Street reconstruction and Marine Drive. In addition, they are supporting street projects by $170,000 in 2005. We estimate that at the end of 2005, these funds will have accumulated reserves of over $1 million. Governmental Capital Improvement Projects In May and June, the City staff and Council evaluated a list of projects and identified funding sources. The following list includes projects which are already under construction or have been authorized by the Council and therefore, the funds have already been committed. The total amount to finish these projects is $1,747,000 ($1,372,000 in 2005 and $375,000 in 2006). 8 · Olympic Discovery Trail Repairs - Spent $44,078 in 2005 for storm related damage to the trail. Received special Council approval to pay for these repairs, and will include the costs in the amended 2005 budget. · Pumper Reserve - $31,000 allocated to the equipment reserve fund in 2005, for a total reserved for replacement of this vehicle of $231,035. · Recreational Facilities Assessment - Spent $19,078 in 2005, for a total of $29,673 spent to date on approved budget of $30,000. · Shane Park Renovation- Spent $12,239 in 2005, for a total spent to date of $16,594, on an approved budget of $290,000. · Erickson Skate Park - Spent $25,899, which includes $899 in payroll related expenses and a $25,000 donation to the Skate Park for construction, on an approved budget of $25,000. · Fire Hall Roof- Spent $1,211 in 2005. The project was capitalized in 2004 in the amount of $659,814, so the total amount spent on this project is $661,025 with insurance reimbursement of $232,578. We are still waiting on the final insurance payment, and additional expenses will be incurred to resolve other roof damage found. There has been a total of $50,000 funded through the construction funds with additional expenditures by department in the amount of $10,757. · 8th Street Bridge Replacement- Spent $598,806 in 2005, for a total of $1,886,075, on an approved budget of $1,900,000, with the City portion of the approved budget at $380,000. · Gateway Multi-Modal Transportation Center - Spent $13,973 in 2005, for a total of $325,749 through June 2005. Some expenses will be reimbursed by a grant. · Campbell Street Widening - Spent $8,281 in 2005, on an approved budget of $50,000. · 2005 Chip Seal- Spent $7,086 in 2005, on an approved budget of $230,000 for Street Projects. · City Pier Repairs and Dredging - Spent $7,255 in 2005, with a total to date of $33,211, on an approved budget of $85,000. The funding sources for capital projects are limited to $1,368,000 of existing funds, the allocation of $1 million as a result of 2004 year end, grants of $400,000, insurance reimbursement for Fire Hall roof in the amount of $400,000, and designation from the 2005 budget of $500,000. 9 Hotel/Motel Tax Hotel Motel Tax Lodging taxes are the sole source of revenue for this 2005 Est. fund. This revenue is derived from the 4% tax on - renting a room in a hotel-motel within the city limits. 2004 The first 2% is derived by taking 2% of the State's 2003 6.5% sales tax and rebating it back to the community for local programs to promote tourism. The 2002 additional 2%, which was authorized in 1998, is to be used solely for tourism marketing and promotion. 2oo~ 2000 Historically, the City receives the majority of all hotel/motel tax revenue (70-75%) in the last six 320 340 360 380 400 420 440 moths of the year (see Schedule B). So, even at 62% Thousands of revenue left to collect; this fund is ahead of 2004 at the same time by 11.7%. Revenues are also ahead of the budget by 7%. We feel comfortable in increasing our estimate for the year end from $425,000 to $440,000. Beautiful weather and special events are positive factors. New programs and marketing efforts have an effect as well. The positive change occurred as a result of the Tourism Marketing Campaign being reoriented to the Chamber of Commerce without direct control by the Visitor & Convention Bureau. The majority of funds are used for market- ing. This fund is also responsible for the bond Expenses payment on the Vern Burton. At the Lodging Visitor Ctr/^dmin Tax Committee meeting on August 2, 2005, Support a recommendation was made to pay off this Event/Tournament 12% Marketing bond by December 1, 2005. The remaining Funding 29% balance on the bond (after the 2005 payment) 17% is $260,000 with a coupon rate of 6.75%. It is a strong economic reason to have this bond paid and relieve some of the City's debt limi- tation. To pay this bond we would use part of the $425,000 reserves. The remainder of the Bond Payment reserves should be designated to cover cash 42% flow ($60,000) and to future capital projects. For information only, effective 2004 (RCW 35.101), a new charge is permitted on lodging. Counties with a population of more than 40,000 (but less than one million), and the cities within those counties, may form a "tourist promotion area" (TPA). Within that area, they may assess a charge of up to $2 per night on the sale of lodging. The revenue must be used for "tourism promotion," which includes expenditures designed to increase tourism and convention business. Formation of an area is initiated by petition to the legislative body. The petition must include the signatures of people in the lodging industry that would be paying at least 60% of the charges in the area. Several counties and cities have already formed a TPA. They include the counties of Spokane, Yakima, and Clark and the Tri Cities, and the City of Liberty Lake. 10 PenCom The Penninsula Communication Fund (PenCom), established in 1992, accounts for all revenues and ex- penditures related to the county-wide consolidated dispatch and record service. In November 2003, the voters approved one-tenth of one percent sales and use tax for emergency communication systems and facilities. This tax was implemented on April 1, 2004 with revenue collection starting in June of PenCom Revenues 2004. In 2004, actual receipts exceeded expecta- Agencies tions by 8%. This year, the collection is a little 25% slower as compared with the budget, however, sales Sales Tax tax receipts are usually higher in the second part 48% of the year. Sales tax represent almost 48% of the total revenues with 25% reserved for capital. 911 Tax Other major revenue source (27%) is 911 tax. The 27% remaining 25% of the budget is supported by par- ticipating agencies (down from 47% in 2004). As a result of the new tax, PenCom hired two new dispatchers. In addition, contributions from the agencies were decreased as compared to prior years. Contributions from the City's General Fund decreased by almost 26% or $67,490 as compared to 2004 and 53% as compared to 2003. Utility Funds Utilities have a more flexible budget than governmental funds and are analyzed to insure that revenues are adequate to pay expenses and fund smaller capital projects. Electric Utility - Operating revenues of $13 million at mid-year are below budget with over 53% left to collect. Last year at this time, we col- lected $12.7 million. On the expense side, there is a direct correlation be- Enterprise Funds by Utility Stormwater tween power sales and power purchase. 0% SW - Collection SW - Landfill For this reason, power purchase is also Wastewater 5% 6% Electric below budget with 57% left to spend. 40% 65% We are projecting that both power sales and power purchase might be adjusted down. However, with the BPA power Water rate increases in October and a follow ~4% up increase in city rates, this may not be necessary. Capital projects include: · Elwha Underground Rebuild - $12,258 spent in 2005, $546,720 to date. · Valley Street Relay Rebuild - $24,098 spent in 2005, $28,438 to date. 1! · "A" Street Relay Rebuild - $9,570 spent in 2005, $10,442 to date. · Western UGA utility extension - $363,689 spent in 2005 with almost $1 million left to complete the project. · Other minor construction and new installs - $443,554 in 2005. Most of these projects should be completed by year end. Since some of these projects were not included in the budget (utility extension) we will have to do budget amendments. There is a concern over depleting reserves (see graph). In the past three years, reserves were used to stabilize rates and keep increases at the lowest level possible. Cash balances are significantly down as compared to prior years and have been consistently decreasing. Unreserved cash balance is less than$2.5 mil- :~ 4 lion, down from over $3.2 million at the same time last year. Rate stabilization funds are only $500,000, down from $1.7 million. Our goal is to keep reserves at $4.5 million, which 0 includes rate stabilization funds. Water Utility - This year, water sales of $1.5 [ Eloof~o wator Wastewater SW Collection --SW Landfill] million are 2% below the budget. Since there is a seasonal impact on water sales, with more collected during summer months, we do expect to collect the budgeted amount. However, due to a low water inventory and a call for water conservation state wide, a future decrease is expected. Operating expenses are below budget with 54% left to spend. Construction projects include: · Elwha Transmission Main Replacement - $824,493 spent in 2005, $1,713,474 to date. · Elwha Mitigation - $22,860 spent in 2005, $70,458 to date. · Downtown Water Main Phase III - $7,524 spent in 2005, $11,814 to date. · Fairmont Pump Station - $19,952 spent in 2005, $587,345 to date. · Western UGA - $152,101 spent to date for the project of over $3 million, · Industrial Line Replacements - $12,651 spent in 2005. · New constructions, connects, etc - $32,889. Construction is funded by a 2003 Revenue Bond and a 2005 limited tax obligation bonds. 12 The unreserved cash balance in this fund is $1.2 million, down from $1.7 million at the end of 2004. The rate stabilization fund is $870,000. Reserves seem to be sufficient at this time, but, with the very high level of capital projects and debt it would be prudent to increase the level of reserves to at least $2 million. Wastewater Utility - Wastewater revenue of $3.7 million is ahead of target with 48% left to collect. Operating expenses are 50% left to spend. Construction projects include: · Combined Sewer Reduction - $36,097 spent in 2005, $479,786 to date. · Pump Station 1 & 3 - $336,341 spent in 2005, $1,280,669 to date. · Oaks Street Sewer - $64,255 spent in 2005, $109,435 to date. · Park Street Sewer - $7,792 spent in 2005, $25,461 to date. · Leachate Pump Station #1 - $73,801. · Utility extension to Western Annexation - almost $1.2 million. Construction will start in late summer Most of the construction projects are funded by the 2003 Revenue Bonds and the utility extension by 2005 LTOB (Limited Tax Obligation Bonds). There is a mandatory requirement to comply with the CSO (Combined Sewer Overflow) regulations. As of January 1, 2005 the City implemented an approximately $2.00 per residential account rate increase specifically for this purpose. Solid Waste Funds In 2004, the Solid Waste operation was divided into two funds: Collection and Landfill. This separation will allow for improved distribution of costs for these two distinctively different services. Operating revenues in Collection include residential and commercial weekly garbage pick up, as well as curb side recycling. At mid year, $1.3 million or 50% of budgeted revenue has been collected. Expendi- tures of $1 million represent 48% of the budget. The 90-gallon conversion project is almost completed. Cash balance as of June 30 was $3.5 million. Operating revenues in Landfill ($1.4 million) are 61% collected. Projections for year-end are increased by almost half a million dollars. However, part of this increase is attributed to one-time revenue from the graving yard. Still, the major challenge is the landfill closure and the transition to a transfer station. The cash balances for landfill closure and postclosure are $4 million and $3.3 million respectively. Unreserved cash (or cash designated for the future transfer station) is $2.3 million. After keeping rates stable for eleven years, both Landfill and Collection rates were increased by 5% in year 2005. 13 Stormwater Utility - This is a relatively new utility approved by the Council on November 17, 2003, taking effect on January 1, 2004. The focus of the utility is construction of stormwater facilities to reduce erosion, flooding, combined sewer overflows, and to improve safety. A budget estimate of $365,000 is based on Equivalent Single Family Units (ESUs). The charge per unit is $3 monthly with a $30 maximum. As of June 30, $199,369 has been collected, which is 55% of the budget. Cash balance in this fund is $510,417. Internal Services Funds Internal Services Funds are used to account for the Internal Service Funds I~ormation financing of goods and services provided by one Technology department or fund to other departments or funds on 11% Equipment Se~ces a cost reimbursement basis. This group includes 33% Equipment Services, Information Technology, and the Self-lnsurance fund. Equipment Services accounts for the motor pool Self Insurance operations of the City, including fleet rental and 56% replacement. As of June 30, expenses in this fund were in compliance with the budget, with the exception of gas and diesel purchases. As a result of significant increases in gasoline prices, we will have to increase the budget for these purchases. Over $5 million in cash reserves is designated for equipment replacement. Since implementing changes in replacement allocation in year 2000, we have returned a positive cash flow and increased the cash reserves. As the preliminary analysis of the replacement program has shown, this fund has adequate reserves to cover replacement of small equipment and vehicles. Our challenge is to cover the gap in unfunded equipment costs from the General Fund operation and to replace large or specialized equipment, such as the fire pumper or construction equipment. During the CIP process, the Council approved a $ 500,000 contribution to the purchase of the Fire Ladder tmck. Information Technology expenses include hardware and software purchases, maintenance, labor, and supplies related to network, PC, and mainframe support. We completed implementation of click-2-gov, which makes internet information and online utility payment available to the public. Since implementation, the popularity of the option is 30,000 growing consistently. The utility page is averaging 761 views per months and we are averaging 10 25,ooo payments a day on utilities via click-2-gov. Last year, we completed a new web page design. Now 2o,ooo our challenge is to make sure that everything is 15,000 updated on a regular basis and all City government information is on the web. The graph below shows 10,000 the increasing popularity of the City's web page. 5,o00 As part of our continued commitment to increase customer service, this year's projects include 0 installation of the Kiosk in the main lobby. February March April May June I Visitor Sessions - Utility Page · Visitors Sessions - City 14 One of the major accomplishments was implementation of the training program for the City's employees. We are committed to continuing and improving support to the users. W A S H I N G T O N. Cl. S In 2003, the Technology Advisory Users Group was created. This group serves in an advisory capacity to the IT staff, sets priorities, and reconunends projects. Our challenge, similar to equipment replacement's, is to set up a replacement or leasing policy for technology. Keeping up with technological changes, upgrades (sometimes weekly), and training is a real challenge. 15 Self Insurance Fund AWC Rate Increases At mid-year, expenses were 2% below budget. 30% Every year, the increasing level of medical and time-loss (disability) expenses is evaluated. In 2s% 2004, the City implemented a 3-year program for 20% employees contributions to off set the rising cost of medical insurance. In 2005, for most employees this cost is 12%. The graph shows medical ~0°/° insurance rate trends. O% As of June 30, cash balances were $828,223, an ,~o ,~ ~ ,~oo ,~c~ ~.c~ ,.., ,.q, ~.,~ ,.~. ~.~ increase from $605,087 in 2004. ~,~-~ As usual, I will be available at the meeting to answer your questions and concerns. 16 The unreserved cash balance in this fund is $1.2 million, down from $1.7 million at the end of 2004. The rate stabilization fund is $870,000. Reserves seem to be sufficient at this time, but, with the very high level of capital projects and debt it would be prudent to increase the level of reserves to at least $2 million. Wastewater Utility - Wastewater revenue of $3.7 million is ahead of target with 48% left to collect. Operating expenses are 50% left to spend. Construction projects include: · Combined Sewer Reduction - $36,097 spent in 2005, $479,786 to date. · Pump Station 1 & 3 - $336,341 spent in 2005, $1,280,669 to date. · Oaks Street Sewer - $64,255 spent in 2005, $109,435 to date. · Park Street Sewer - $7,792 spent in 2005, $25,461 to date. · Leachate Pump Station #1 - $73,801. · Utility extension to Western Annexation - almost $1.2 million. Construction will start in late summer Most of the construction projects are funded by the 2003 Revenue Bonds and the utility extension by 2005 LTOB (Limited Tax Obligation Bonds). There is a mandatory requirement to comply with the CSO (Combined Sewer Overflow) regulations. As of January 1, 2005 the City implemented an approximately $2.00 per residential account rate increase specifically for this purpose. Solid Waste Funds In 2004, the Solid Waste operation was divided into two funds: Collection and Landfill. This separation will allow for improved distribution of costs for these two distinctively different services. Operating revenues in Collection include residential and commercial weekly garbage pick up, as well as curb side recycling. At mid year, $1.3 million or 50% of budgeted revenue has been collected. Expendi- tures of $1 million represent 48% of the budget. The 90-gallon conversion project is almost completed. Cash balance as of June 30 was $3.5 million. Operating revenues in Landfill ($1.4 million) are 61% collected. Projections for year-end are increased by almost half a million dollars. However, part of this increase is attributed to one-time revenue from the graving yard. Still, the major challenge is the landfill closure and the transition to a transfer station. The cash balances for landfill closure and postclosure are $4 million and $3.3 million respectively. Unreserved cash (or cash designated for the future transfer station) is $2.3 million. After keeping rates stable for eleven years, both Landfill and Collection rates were increased by 5% in year 2005. 69 13 Stormwater Utility - This is a relatively new utility approved by the Council on November 17, 2003, taking effect on January 1, 2004. The focus of the utility is construction of stormwater facilities to reduce erosion, flooding, combined sewer overflows, and to improve safety. A budget estimate of $365,000 is based on Equivalent Single Family Units (ESUs). The charge per unit is $3 monthly with a $30 maximum. As of June 30, $199,369 has been collected, which is 55% of the budget. Cash balance in this fund is $510,417. Internal Services Funds Internal Services Funds are used to account for the Information Internal Service Funds financing of goods and services provided by one Technology department or fund to other departments or funds on t 1% Equipmor~ So.cos a cost reimbursement basis. This group includes 83% Equipment Services, Information Technology, and the Self-Insurance fund. Equipment Services accounts for the motor pool soNInsursr~e operations of the City, including fleet rental and s6% replacement. As of June 30, expenses in this fund were in compliance with the budget, with the exception of gas and diesel purchases. As a result of significant increases in gasoline prices, we will have to increase the budget for these purchases. Over $5 million in cash reserves is designated for equipment replacement. Since implementing changes in replacement allocation in year 2000, we have returned a positive cash flow and increased the cash reserves. As the preliminary analysis of the replacement program has shown, this fund has adequate reserves to cover replacement of small equipment and vehicles. Our challenge is to cover the gap in unfunded equipment costs from the General Fund operation and to replace large or specialized equipment, such as the fire pumper or construction equipment. During the CIP process, the Council approved a $ 500,000 contribution to the purchase of the Fire Ladder truck. Information Technology expenses include hardware and software purchases, maintenance, labor, and supplies related to network, PC, and mainframe support. We completed implementation of click-2-gov, which makes internet information and online utility payment available to the public. Since implementation, the popularity of the option is 30,00o~ growing consistently. The utility page is averaging 25,000 761 views per months and we are averaging 10 payments a day on utilities via click-2-gov. Last year, we completed a new web page design. Now 2o,ooo our challenge is to make sure that everything is updated on a regular basis and all City government information is on the web. The graph below shows 10,000 ~l~ the increasing popularity of the City's web page. ~~[~i~ As part of our continued commitment to increase 5,000 customer service, this year's projects include o installation of the Kiosk in the main lobby. February March April May June [] Visitor Sessions - Utility Page 7 0 · Visitors Sessions - City 14 One of the major accomplishments was implementation of the training program for the City's employees. We are committed to continuing and improving support to the users. In 2003, the Technology Advisory Users Group was created. This group serves in an advisory capacity to the IT staff, sets priorities, and recommends projects. Our challenge, similar to equipment replacement's, is to set up a replacement or leasing policy for technology. Keeping up with technological changes, upgrades (sometimes weekly), and training is a real challenge. 71 Self Insurance Fund AWC Rate Increases At mid-year, expenses were 2% below budget. 30% Every year, the increasing level of medical and time-loss (disability) expenses is evaluated. In 25% 2004, the City implemented a 3-year program for 2OO/o~ employees contributions to off set the rising cost is% of medical insurance. In 2005, for most employees this cost is 12%. The graph shows medical 10°/o insurance rate trends, so/° 0% As of June 30, cash balances were $828,223, an increase from $605,087 in 2004. ~,-~',1.c9' o,c?v¢~ As usual, I will be available at the meeting to answer your questions and concerns. 72 General Fund Summary of Financial Activities For the Mid-Year Ended June 30, 2005 2004 ~i ili !~i ~iiii!i?~?i Change ii: ~'~,~ or revenue iiiiiiiiiiiiii~ii collected Revenues: !i!::i[::[i::::~ii:: [[i[~::i[[[~i~i~:: ~i~i~i~i~iiiii::ii~ Taxes 4,259,002 i?~i[i?i ~[i~i~ii 6.38 iiii~ii~ 51.18 Intergovernmental Revenues 162,078 i~iii i~i!~ii!~i!?~! i~i~iii~i~i -3.82 ~ ~ ~ ~ ~ ~ ~ 49.41 Charges for Se~ices 2,185,703 ?~ ~?~ ~ ~ -0.4g ~ ~:~ ~ 50.85 Fines & Fo~eitures 157,713 ~:~:~[~ ~::~ ~ -28.03 ~ 44.80 Miscellaneous Revenues 87,742 ?~ ~?~?~?:?~ 27.27. ~ ~ ~ ~ ~ 68.84 Other Financial Sources (ROI) 29,502 ~~ 0.33 ~ ~ ~ ~ ~ 50.00 Transfers -in 97,700 ?~?~?~?:~?~ -0.21 ~ ~ ~ ~ 50.00 Operating Expenditures by Object: ~?~ *P~so~nel Be~e~s 4,93~121~ ~ -0,80 ~ 46.~8 * Supplies & Charges for Se~i~s 1 284 933 ~ ~ -0.60 ~?~?~ ~ ~ 43.92 * Intergovernmental 109,593 ~?~?:?~ 12.27 ~?~ ~ 28.34 * Co.~r~b~io~ ~o ~.n~om ~ 40C ~ ~ -2~.aa ~:~:~: ~ ~0.~ * Capital Outlay 10,173 ~:~:~:~::~ -100.00 ~ 0.00 * Operating Transfers out 55 793 ~:~ ~ 241.43 :~ ?~ ~ 184.52 * Transfers to ClP Fund ~a~,aee ;~?: ;~ -o.69 ~?:~ ~ ~,~ 46.3o ::::::::::::::::::::::::::::::::::::::::::::: ~ ~h h~::~[~ Net Increase (Decrease)in Resewes 483,867 ?~?~[~ ~A~:, ~?~[[[[~?[~[~ Beginning Fund Balance 3,313,560 ~ ~ :~ ~ ::~ ~ ~ ~??~[~[~ Ending Fund Balance (Estimated) 3,917,939 ~~ ~?~ 73 General Fund Summary of Expenditures For the Mid-Year Ended June 30, 2005 * Personnel Wages and Benefits 4,936,216 ii ii!! !i~i~[~i! -0.80 ?~i~i~i~(i~ 46.68 * Charges & Services 1,046,032 !i iiii~ i~ ~ ~i~ 0.83 i i!i~j~!~i~ 43.75 * Intergovernmental 109,593 ~ ~[~ 12.27 ~[~ ~ 28.34 * Contribution to Pencom 131,400 ~?~?~ ~ ~ -28.39 ~ ~ ~ ~ ~ 50.78 * Capital Outlay 10,173 ~[~ ~ ~??[~ ~ -100.00 ~[ ~ 0.00 * Transfer to Economic Development Fund 20,293 ~??~?::~::~:~ ~:?~ ~ {~[~ -13.77 ~:~ ~ ~:~ :~ 49.99 * Transfer to Equipment Se~ices 35,500 [:~ ~ ~ ~ -100.00 ~ ~ ~ ~ ~[~ N/A * Transfer to CIP/Street 125,866 :~?~?:?:?~?~[~ -0.69 ~ ~ 46.30 * Other Operating Transfers out 0 ~[~ N/A :~:[:~:~:~:~:~ 253.51 TOTAL GENE~L FUND 6,653,974 ~:~ ??~:~6~ 0.79 ~ ?~ 46.53 EXPENDITURE BY DEPARTMENT: ~?:~?~?~ * Ci~ Manager 298,228 ~:?~?~?~?:~[~ -13.20 ~?:?~?~ ~ 44.45 * Ci~ A~orney 391,781 ~ ~?~ ~ ~[~ -23.12 ?~?=:~ 36.28 * Finance 790,684 ~?~[~ 3.88 ~ ~j~ 44.62 * Planning 188,025 ~ ~[~ 18.95 ?~??~ 54.12 * Fire 1,207,303 ~?~ ~?~[~[~ 2.72 [~ ~ ~ ~ 48.74 *Police 1,716,005 ~?~[~{~[~ 5.75 ~ 48.18 * Parks & Recreation 1,340,070 ~[~ -3,66 {~ ~ 46.55 * Public Wo~s 650,129 ~ ~[~ ~[~ 5.91 ~j~ ~ 46.81 * Health & Community Se~ices 42,142 ~?~??~?~?~?~[~ -12.31 ~ ~ ~ ~ 27.37 TOTAL GENE~L FUND 6,653,974 ?~?~?:~:~:~[~ 0.79 ~:~[~ 46.53 74 Agenda 4.; Purpose of review · '.; Financial condition of the City · '.; Financial status of current year budget and year end estimates · '-; Capital Facilities Plan - status · '.; Preliminary financial projections for next year Financial Condition of the City o 2004 Review :.: ^nnual Financial Report Completed · On time · Submitted to State Auditor's Office · Compliant with GASB 34 (third year) · Submitted to GFOA and WFOA ~-: Posted on the web site! -'.: Audit completed · Clean opinion · No findings Highlights From 2004 - Governmental Activity 70,000 60,000 50,000 2 Highlights from 2004 - Business Activity 120,000. 100,000 80,000 60,000 40,000 Assets Liabilities Net Assets rn 2004 B20031 Hi~hli~hts From 2004 - General Fund oOverall savings of $1 million o $500,000 designated to Fire Ladder replacement o $500,000 designated to CIP 3 Purpose of Mid-Year Review · '.; Mid-Year financial report.., to clearly assess: :-.' The financial condition of the city; -'.-' The financial status of the current budget year; :.: Estimates for year end; :..' What appear to be the financial projections for next budget year; :-: Any substantial impacts on revenue and/or expenditures that may be foreseen. During Mid-Year Review... ,'-; Evaluate goals and objectives ,'.;What is the status of our projects? ,'.; Any new needs or emergencies? ,'.; Evaluate level of our services · '.~ Evaluate revenue trends · '.; Review level of reserves ,'.; Update 5-year forecast · '-; Prepare for next budget cycle 4 City Wide Overview ,i Budget ~'~ i ~ 72,714,616 31,259,162 57.01 Revenue Expense 76,308,999 36,454,384 52.23 43 Fo Budget 57% Expense Y'I'D 48% Budget 52% I ~ Accounting Structure Fund Types General ~ Ente~ri~e {Fireman's Pen$lo,n~CFir~ Arts Center~ ~ Special R~ue~ Water ~ ~fo~ation T~hnolog~ ~C°nst~i°ninPr~res8~ ~ ~ ~ General Fund General Fund Revenues ,'.; Total revenue collected - $7,442,520 or 51% ,'.; This is over 4% or $304,679 more than last year ~.~ Taxes, representing 60% of GF revenue, are at 51% collected ($4,549,001), this is over 6% more than last year ~.~ Intergovernmental- $156,111 or 49% collected ,'.; Licenses & Permits are 17% more than at the same time last year and are 49% collected 6 General Fund Revenues .... YTD 'YTD % of June June Variances 2005 2004 Taxes 4,549,001 4,259,002 6.81 Licenses & Permits 191,383 158,401 20.82 Intergovemmental 156,111 162,078 (3.68) Charges for Se~ces 2,175,103 2,185,703 (0.4~) Fines & Forfeitures 123,187 157,713 (21.89) Miscellaneous 120,635 87,742 37.49 Transfers - in 127,102 127,202 (0.08) Total 7,442,522 7,137,841 4.27 General Fund Revenues... 7 General Fund Revenues Cont. ~.~ Fines and Forfeitures are 28% less than last year and only 45% collected ,'.; Increasing short-term interest rates Sales Tax- ,'.; Accounts for 18.5% of total 6F revenues (used to represent 22% of Gl:) ,'.; We collected $1,608,566 in 7 months which is almost 62.5% of budget ,'-~ Over 13% more than last year at the same time (adjusted for $103K from graving yard, 6%) · '.; Major increase in construction · '.; We are increasing our year-end estimates by 6% or $150,000. [ Sales Tax Comparison ] 2,600,000 2,550,000 2,500,000 2,450,000 2,400,000 2,350,000 2,300,000 2,250,000 2,200,000 2,150,000 2,100,000 1998 1999 2000 2001 2002 2003 2004 2005 Components of Sales Tax Hotels/Motels Manufacturing Communication - Wholesale - Automotive - Construction- Other- Other Retail- 0 100,000 200,000 300,000 400,000 500,000 9 Utility Taxes e Second lar§est source of revenue ~'.,~ Over 49% collected (down from last year) · '.,' 1% less than last year · '.,~ Rate increases in water (3%), wastewater (5.5%), SW collection ar~,~ landfill (5%) Utility Taxes... 1,800,000 ~,6oo,ooo - the electric utility 1,400,000 1,200,000 1,000,000 800,000 600,000 · 400,000 200,000 10 h~tergovernmental Revenues · '.~ Liquor Excise Tax - 53% collected, over 5% higher than last year ~'.; Liquor Board Profits - 54% collected, almost 9.5% more than last year · '.~ State revised year-end distribution estimates from $3.9 and $7.3, to $4 and $7.43 per capita respectively. · '.;This would increase revenue by $5,000 .'.; End of COPS hiring grant Licenses and Permits ,'-~ Noticeable increase in building and plan checking fees in 2004 and 2005 ,'.; Development charges (65% collected) should be $60,000 above budget B.ilding Permit Other Permits Plan Chec~ Platting & Zo~i.g 11 Interest Rates · '.; Fed Rate 3.5% (10 increases from 1.25% in August 2004) ',.; Rate increases in short term ,'.7 Decrease in long term · '.; Flat yield curve Yield Curve Yield Curve Change in Five Years 7 6 5 -- 4 3 2 1 0 3 monff~ 6 months 2 year 5 year 10 year 30 year 8/12/2004 --8/12/2005 8/31/1999 / J 12 General Fund Expenditures o 53% of budget left to spend 2'~'~ ~.; Seasonal expenses ~-'- Parks maintenance · '.: Capital purchases t.: Transfers for street projects ~.; Personnel expenses on target with over 53% unexpended and 0.8% below last year ;',~ Supplies and charges for services are 0.6% less than last year, and still 56% unexpended General Fund Expenditures... ~t'l'D %of June Budget Budget 2005 2005 To Spend Expenditures by Object: Personnel Benefits 4,896,781 10,489,083 47.68 Supplies & Cha~ges for Se~ces 1,277,196 2,907,778 44.92 Intergovernmental 217,136 619,515 36.05 Capital Outlay 0 24,000 100.00 Transfers out 315,496 373,240 85.53 Total Operating Expenditures 6;706~6G9 14;413~616 47.53 13 Jail Cost ;300,000 200,000 100,000 0 1999 2000 2001 2002 2003 2004 General Fund Summary o We are confident that revenue will be over budget this year, mostly in sales tax and buildin§ permits. o Expenses should be below budget, mainly in personnel o Since the year is not yet over, some unforeseen events may change this picture 14 General Fund Summary General Fund Reserves 15 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,OOO,O0O 1,500,000 1,000,000 500,000 1997 1998 1999 2000 2001 2002 2003 2004 2005 est. General Fund Reserves ,'.; Current Financial Management Policy sets minimum fund balance at 10% of GF expenditures, this is approximately $1.5 million ~.; Same policy requires the City to designate budgetary "surplus" to capital projects ,'.;As of now, our reserves are over $2.4 million or approximately 17% 16 Outlook for the Future... Estimated Proposed Foreca~ Re,z~nue less Exp. (1,473,420) (432,559) (509,436) (759,506) (1,055,705) Assumptions: * A~mge re~nue growth 3% in 20~6 and 2007 · A'~rage operating expenses growth 6% in 2006 and 3.4% in 2007-2009 · Projected increase in personnel in 2006 (4.5 FTE or $258, Forecast... [] Expenses 17 Street Fll#d /More demands on street~ And transportation /) programs. ,'.; 47% of gas taxes collected ,'-; Collection 0.2% higher than 2004, but below every other year in the last 11 years c.; Almost 50% supported by property taxes and transfers from GF ,'.; 26% from gas taxes (declining trend - 27.5% last year) · '.; 22% from other transfers (up from 18% last year) :.; $200,000 REET ;.~ Solid Waste $125,000 ]8 ( to provide funds ~, for annual [ estate sales ) 550,000 500,000 450,000 19 Other Governmental Funds Hotel/Motel Tax Fund =,: 11.7% more than last year and 25% more than in 2003 :.: We expect to collect above the budget :.: Proposed use of reserves to pay off $260,000 Vern Burton Bond and 46°,°® designating funds for capital projects We just started the 8m year 4oo,ooo 380,000 of marketing program 360,C00 340,000 320,000 2000 2001 2002 2003 2004 2005 Other Taxes YTD % of June Budget Budget 2005 2005 to Collect Criminal Justice 120,272 225,000 46.55 Emergency Communication 259,427 900,000 71.17 Special Levy Property taxes 364,348 674,488 45.98 Total Taxes 6,036,465 12,382,527 51.25 2O Capital Projects ~ · '.; Funding includes: ~'~ ~ :-~ $1,368,000 of existing funds :-: $1,000,000 from 2004 year end results :.: $400,000 insurance reimbursement :-,' $400,000 grant reimbursements :-: $500,000 from 2005 Budget Governmental Capital Projects 5.; 8th Street Bridges cost to date over $1.9 M; financed mainly by grants ,'.~ Street chip seal program $230,000 ,'.; Gateway ,'.; City Pier repairs and dredging ~.; Campbell St. widening 21 Governmental Capital Projects · '.,~ Fire Dept. Pumper Truck- $31,000 · '.,~ Shane Park renovation · '.,~ Erickson Skate Park ,'.;Olympic Discovery Trail repairs $44,078 22 Utilities h?clude: SW - SW - Collection Landfill ,";Electric Wastewater 7% 6°/° 9% Stormwater ,"; Water Water 8% 1% ~.; Wastewater · '.;SW - Collection lectric e SW - Landfill 69% ,--; Stormwater Proposed New Utility Effective October 1, 2005 23 Utilities (Enterprise Funds) g.; Expenses as of June 30, $21.3 million, 48.5% of budget ;.~ Revenues as of June 30, $19.5 million, 48% of budget ,'.; Accounts for over 60% of total City expenses ,'.; Rates are set to recover operating costs, debt payment, and to fund capital projects ,'.; 3% rate increase in Water Utility ,'-; 5.5% increase in Wastewater for CSO Utilities... (:;aah Balanee - Utilltias 12,000,000 4,000,000 1997 1998 1999 2000 2001 2002 2003 2004 2005 mid- ~-- Electdc Landfill 24 Cash Balances - Utilities... o Electric Utility $4.7 million (down from $5.9 million last year): ~.: Unreserved $2.7 million ~-~ Reserved for contingency and debt service $0.8 million ~.~ Rate stabilization $0.5 million ~ · '-: C[P $0.7 million Cash Balances - Utilities... .'.; Water $2.6 million (down from $4.6 million last year): ~.'. Unreserved $1.2 million ,',-: Rate stabilization $870,000 ,.,.' CIP $540,869 ;.; Wastewater $4.1 million (down from $5.2 M last year): -'..: Unreserved $2 million -'.: Reserved for debt service $0.4 million ~ Rate stabilization $1.1 million · ".: CIP $0.5 million :., CSO $68 170 25 Cash Balances - Utilities... ~.; Solid Waste - Collection $3.5 million · '.,~ Solid Waste - Landfill $9 million ,~: Unreserved $1.6 million (down from $2 M) :.: Reserved for landfill closure $4 million ,.: Reserved for landfill post closure $3.4 million · '.; Storm water $0.5 million Capital Projects o Major capital project for all utilities include Western UGA utility extension ~-,~ Total project cost - $5.5 26 Other Projects ~ ~-,~ Electric -'..' Elwha underground rebuild · '.: Valley St. and A St. relay rebuild ,"; Water · '.: Elwha mitigation -'.: Downtown water main phase II! :.: Fairmont pump station Other Projects... ,'.; Wastewater :.: Combined sewer reduction :.: Pump station 1 and 2 :.: Oak St. sewer :.,' Campbell St. sewer ,"; Landfill :.,- Bluff stabilization -'.'~ Transfer Station 27 Internal Services Ftmds include: · , Equipment Services ~.,~ Information Technology e Self Insurance Information Technology 11% Equipmer~ Services 33% Serf Insurance 56% Equipment Services Fund ~ Major e Equipment replacement program -.~--lCha,,a.g~ :-: Future replacement cost, inflation :-:"Big ticket items" such as fire trucks :.: Completed Equipment Services Policy · '.; Cash reserves of $5.2 million are designated for equipment replacement 28 h~jbrmation Technology ,'-; TAUG, as an advisory board ,'.;Web page design corn · '.; Click2Gov completed · '.; Information kiosk · '.; Replacement policy · '.; Represents 11% of Internal Services and 0.8% city-wide budget Self-Insurance Fund :.; 9.6% medical rate increase in 2005 ,'.; Estimated increase for 2006 also 10% ~OO~o ,,, ,'.; Cash balance ,SO, o $828 000 plus , ~ :' ~-~,:. $125 reserved r ~ ..... comp wor rs ~o0/o ~,, ,";Time Loss disability 0% 29 Web Site Web Site... 30,000 25,000 20,000 15,000 10,000- 5,000- 0 February March April May June [] Visitor Sessions - Utility Page · Visitors Sessions - City 30 Questions ? 31 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: August 16, 2005 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~ SUBJECT: Electric Rate Adjustments Summary: HDR Engineering, Inc. and City staff completed a comprehensive rate stady for the Electric Utility. The study will be presented to the Council including the recommended retail rate adjustments. It will be necessary to adjust retail electric rates at this time to maintain the fund in a financially prudent position. Recommendation: Following a presentation, proceed with a public hearing on the rate study and proposed rate adjustments. Continue the public hearing to September 6, 2005. Background/Analysis: The City contracted with HDR Engineering, Inc. earlier this year to assist staff with a comprehensive rate study for the Electric Utility. A comprehensive rate study includes a load forecast, review of the revenue requirements, capital projects, and reserves, along with a functionalization and classification study that determines the appropriate retail rates for each class of customer. The last comprehensive rate study was completed in 1996 when the Bonneville Power Administration (BPA) made significant changes to wholesale power and transmission rates. A study was completed in 2003 due to significant increases to wholesale power costs, but was limited to a review of the utility's revenue requirements. The 2003 retail rate adjustments partially covered increased wholesale power costs and rate stabilization reserves were used to minimize rate impacts, anticipating wholesale power costs would eventually decrease. The main masons retail rate adjustments are needed include: drawdown of rate stabilization reserves to minimize rate impacts; increased labor expenses (additional apprentice position); additional increases to BPA wholesale power and transmission costs; rebuilding operating capital and rate stabilization reserve funds beginning in 2007; inflation of expenses; and increased debt service. It will be necessary to adjust retail electric rates at this time to maintain the fund in a financially prudent position. Proposed changes to the rate ordinance include: retail rate adjustments; pole attachment fee adjustments; establishing street lighting and traffic signal base charges for maintenance of municipal facilities; and revision to the municipal water pumping energy season including heavy and light load hour rates. The proposed retail rate adjustments will be included in the presentation. 77 N:\CCOUNCIL~FINAL~Electric COSA 2005.doc August 16, 2005 City Council Re: Electric Rate Adjustments Page 2 On August 1, 2005, the BPA announced that it may reach its financial targets this fiscal year (October 2004 through September 2005) and will be deciding in September whether a wholesale rate adjustment during their next fiscal year (October 2005 through September 2006) is necessary. If their preliminary numbers hold, a wholesale power increase may not be needed which will slightly reduce the proposed adjustments to the City's retail rates because the cost recovery adjustment clauses (CRACS) increased. It is anticipated that the BPA will announce their wholesale rate adjustment no later than the first week of September. Due to the uncertainty of wholesale power costs beyond September of 2006, the proposed retail rate adjustments are calculated based on revenue requirements from October of this year through September of 2006. Staffwill return to the utility advisory committee in August of 2006 to discuss furore rate adjustments at that time. The City Council set a public hearing date on August 16, 2005 for a presentation of the study and to allow public input to the process after the presentation. The public hearing will be continued to September 6, 2005 at which time the public hearing will be closed. City Council will be requested to consider adoption ora new rate ordinance at the Sept. 6th or Sept. 20th City Council meeting, once final BPA wholesale rates are known. On August 9, 2005, the Utility Advisory Committee forwarded a favorable recommendation to City Council to proceed with a public hearing on the rate study and the proposed rate adjustments. If the actual BPA wholesale rate adjustment is different than the assumptions included in the study it will be necessary to update proposed retail rates before adoption of the ordinance. 78 N:\CCOUNCIL~FINAL~Electric COSA 2005.doc