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Home My WebLink AboutAgenda Packet 08/16/2011• PUBLIC COMMENT P ORT A NCELES WASHINGTON„ AGENDA ITEM Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following: A. CALL TO ORDER — SPECIAL MEETING AT 5:30 p.m. - for the purpose of conducting an Executive Session under authority of RCW 42.30.110(1)(1), to discuss potential litigation with legal counsel. CALL TO ORDER — REGULAR MEETING AT 6:00 p.m. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Retirement of Port Angeles Police Dept Officer — Duane Benedict II/C. CITY COUNCIL REPORTS D. WORK SESSION 1. Port Angeles Downtown Assoc / 2 Quarter Report 2. Waterfront & Transportation Improvement Plan (WTIP) Phase II 30% Design Submittal E. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember F. CONSENT AGENDA 1. City Council Minutes for Special Meetings on July 29, August 2, F -1 1. Accept Consent Agenda 2011, at 8:30 a.m. and August 2, 2011, at 4:00 p.m. and August 2, 2011 Regular Meeting. 2. Expenditure Approval List: 7/23/11 to 8/5/11 for $2,707,495.44. F -11 3. Stormwater NPDES and Capital Needs Assessment Study F -39 Professional Services Agreement 4. Industrial Transmission Electric Rate Ordinance Amendments / Set F -41 Public Hearing 5. Street Lighting Upgrades, Project CLO5 -2009 F -42 6. Bonneville Power Administration Notice for Tier 2 Power Supply F -43 G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. 2001 Electric Revenue Bond Refinancing August 16, 2011 AGENDA CITY COUNCIL MEETING 321 East 5th Street AUGUST 16, 2011 SPECIAL MEETING - 5:30 p.m. REGULAR MEETING - 6:00 p.m. First Page RECOMMENDATION 1. Presentation by Police Chief Gallagher 1. Executive Director — Barbara Frederick D -1 2. Presentation G -1 1. Conduct 1 Reading; Continue to Sept. 6, 2011. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK Port Angeles City Council Meeting Page - 1 AGENDA ITEM H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS J. QUASI - JUDICIAL MATTERS — REQUIRING PUBLIC HEARINGS (7:00 P.M., or soon thereafter) K. PUBLIC HEARINGS — OTHER (7:00 P.M. or soon thereafter) 1. Rasmussen Street Vacation N. EXECUTIVE SESSION - O. ADJOURNMENT - August 16, 2011 First Page M. INFORMATION City Manager Reports: 1. Planning Commission Minutes M -1 2. PA Forward Committee Minutes M -8 3. Building Permit Report M -12 4. Police Department Mid -Year Report M -15 5. Finance Department / GFOA Budget Award RECOMMENDATION I. OTHER CONSIDERATIONS 1 Buxton Professional Services Agreement - Retail Market Analysis 1 -1 1. Approve Contract 2. Financial & Performance Audit Report / Port Angeles Downtown I -45 2. Information to be provided at the meeting. Association 3. Utility Advisory Committee Membership 1 -46 3. Discussion L. FINANCE 1. Replacement of Critical Server(s) Data Backup Equipment L -1 1. Approve 2. Migration to Microsoft Operating System & Hardware Upgrade L -24 2. Approve 3. Replacement of Centralized Storage Systems L -35 3. Approve 1. Withdrawn by Petitioner PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK Port Angeles City Council Meeting Page - 2 P ORTANGELES W A S H I N G T O N , U.S.A. liceA � 6 ' a-'i Ro De' PUBLIC INTEREST SIGN -UP SHEET G :\Group \Clerk\Forms \Council Attendance Roster.doc CITY COUNCIL REGULAR MEETING DATE OF MEETING: August 16, 2011 LOCATION: City Council Chambers You are encouraged to sign below if: 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. AilMs " -f- CI V36 I n fe, y_1N c'eros%44, oic6 Po4k N 131 FFred M L; c (Park N I 4g91 0,111,C O bofea er4 gfr„c0)„„,ctik NiNE Wi& )f & Lcr A4 �►nnfi 0n c G:1Group \ClerkTorms \Council Attendance Roster.doc PUBLIC INTEREST SIGN -UP SHEET ..�:- �- �. a d�•p5 vsy A .e r� dJI }s .,. ^ • #. O is . F i� 4 d 3903 rs . Pf - 32r to, 73 .7 a „ , owe-,- b c9 - F A . PA6A tre i e 17 9 ) QA i �r rY DN a iN �iI N N Y /e Y /P) Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N Y/N YIN Request for City Enforcement of City- issued environmental permit conditions To Port Angeles City Council, from Shirley Nixon, PO Box 178, PA 98362; 8/16/2011 Background & summary: i. Front page story, July 24, 2011 Peninsula Daily News: Work Under Way on Nippon Paper's Biomass Project; opponents' appeal still to be heard http: / /www. peninsuladailynews,com /article /20110724/N EWS/307249987/work- under- way -on- nippon- papers- b i omass- project - opponents -a ppea I# Story excerpt: "The foundation work is continuing, and we've had continuous construction since the end of June," mill manager Harold Norland said Friday [July 22, 2011]. "We have quite a bit invested in terms of equipment and construction," he said. "The major equipment is all on order." Color photographs accompanying the story, by PDN photographer Keith Thorpe. 1) Caption: "Preliminary foundations rise from the site of Nippon Paper Industries USA's cogeneration plant project. " The photo shows what appears to be a newly poured concrete slab with a series of interwoven pieces of re -bar anchored to the slab and extending upward, as if to form the framework for a short wall. 2) Caption: "Nippon Paper Industries USA's project manager Gary Holmquist stands next to where an electrical transformer will be built that will convert electricity from a new biomass cogeneration plant now under construction at the company's Port Angeles mill." The photo shows a rectangular area of disturbed ground (40 x 90 feet?)showing signs of deeper perimeter trenching. The disturbed site is surrounded by movable concrete jersey barriers interspersed with construction cones. A variety of small equipment and materials can be seen scattered within and outside the disturbed area. Several long sections of cylindrical piping are evident lying atop the disturbed ground surface. IL Nippon's Shoreline and Conditional Use Permits, issued September 23, 2010 by the City of Port Angeles Planning Commission, and upheld on appeal by the City Council: Condition #2: ( SSDP, City of PA SMA 10 -01, and City Zoning CUP) "The applicant is responsible for obtaining all necessary permits from local, regional, state, and federal agencies. Verification of permit issuance shall be provided to the City prior to commencement of any site alteration or construction relative to the proposed project." III. Nippon has not yet applied for & obtained necessary building and demolition permits. IV. Port Angeles Municipal Code Provisions re: Shoreline Permit Enforcement PANIC 15.08.110 Rescission of Permits A. Any permit granted pursuant to this Chapter may be rescinded or modified upon a finding by the Council that the permittee has not complied with the conditions of his permit. * ** D. This section shall not affect or abate any legal action taken by the City against a permittee for noncompliance with permit conditions. PAMC 15.08.130 General Penalty Any person violating any of the provisions of this Chapter is guilty of a misdemeanor. Such person is guilty of a separate offense for each and every day during any portion of which violation of this Chapter is committed, continued, or permitted by such person. V. Shoreline Management Act Enforcement Provisions RCW 90.58.210 Court actions to ensure against conflicting uses and to enforce — (1) Except as provided in RCW 43.05.060 ... the attorney general or the attorney for the local government shall bring such injunctive, declaratory, or other actions as are necessary to ensure that no uses are made of the shorelines of the state in conflict with the provisions and programs of this chapter, and to otherwise enforce the provisions of this chapter. (2) Any person who shall fail to conform to the terms of a permit issued under this chapter or who shall undertake development on the shorelines of the state without first obtaining any permit required under this chapter shall also be subject to a civil penalty not to exceed one thousand dollars for each violation. Each permit violation or each day of continued development without a required permit shall constitute a separate violation. (3) The penalty provided for in this section shall be imposed by a notice in writing, either by certified mail with return receipt requested or by personal service, to the person incurring the same from the department or local government, describing the violation with reasonable particularity and ordering the act or acts constituting the violation or violations to cease and desist or, in appropriate cases, requiring necessary corrective action to be taken within a specific and reasonable time. (4) The person incurring the penalty may appeal within thirty days from the date of receipt of the penalty. The term "date of receipt" has the same meaning as provided in RCW 43.21B.001. Any penalty imposed pursuant to this section by the department shall be subject to review by the shorelines hearings board. Any penalty imposed pursuant to this section by local government shall be subject to review by the local government legislative authority. Any penalty jointly imposed by the department and local government shall be appealed to the shorelines hearings board. RCW 90.58.220 General penalty (Shoreline Violations) In addition to incurring civil liability under RCW 90.58.210, any person found to have wilfully engaged in activities on the shorelines of the state in violation of the provisions of this chapter or any of the master programs, rules, or regulations adopted pursuant thereto shall be guilty of a gross misdemeanor, and shall be punished by a fine of not less than twenty -five nor more than one thousand dollars or by imprisonment in the county jail for not more than ninety days, or by both such fine and imprisonment: PROVIDED, That the fine for the third and all subsequent violations in any five -year period shall be not less than five hundred nor more than ten thousand dollars: PROVIDED FURTHER, That fines for violations of RCW 90.58.550, or any rule adopted thereunder, shall be determined under RCW 90.58.560. VI. Request for Enforcement of SSDP & CUP A. City Council: Initiate Rescission of Nippon's Permits under PAMC 15.08.110 B. City Attorney: alone or in cooperation with the State Attorney General's Office, issue to Nippon an order to cease and desist in construction activities, assess appropriate daily fines for violations to date, and consider misdemeanor prosecution pursuant to provisions of the Port Angeles Municipal Code and Shoreline Management Act. IIMUNIUM rig A 0 , PADA P,T, e4W L WO, Liao.,t,fitf cA,A. A., Storm water construction PORT ANGELES Hi! ASSOCIATION SECOND QUARTER REPORT APRIL, MAY, JUNE 2011 1 § GIRLS HIGHT OUT A 1 1 A Port Am-94ES Acwv Second Story Tour Port Angeles Downtown Association 2011 second quarter report COMMUNITY OUTREACH Young At Art —Twenty-six downtown businesses enthusiastically provided window space, some entire windows, for the placement of student art during the Juan De Fuca Festival of the Arts. The art was placed by the Port Angeles Arts Commission who wanted school children to have a place to show their art. This project was a collaborative effort of the Arts Commission, Juan De Fuca Festival, PA School District and PADA. Businesses were rewarded many times when they saw or heard a child showing off their art to family members. Celebrate Elwha - We continue to work with Olympic National Park and the City on preparations for Celebrate Elwha in September. We have scheduled a downtown cleanup on September 10, to get the area in shape for the festivities. In partnership with Olympic National Park we will be placing banners of the traveling Elwha exhibit in the windows on the Lincoln Street side of the Elks building. PROMOTION COMMITTEE For Peeps Sake — April 16-24 - This event was intended for no other reasons than to have fun, and bring people downtown. Businesses participated by using peeps to create dioramas that had something to do with their business, then putting them in their windows. Mark'd Body Art won the contest. A dozen dioramas were received in the public contest using peeps to create a scene from a movie or tv show. They were displayed in downtown windows so the public could vote on their favorites in peeps show, peeps art, peeps recipes and peeps photo contests in both adult and children categories. The contest ran through Easter festivities on the 24 which included an adult Easter egg contest that had people searching for an egg hidden somewhere downtown by following clues given on the website. The Bite — April 26th - For $20 `Biters' bought a ticket that gave them a sample taste at 14 participating restaurants. The restaurants supplied the food and any staffing required. We publicized the event and provided ticket takers at each location. 70 people participated in sampling the food. For two weeks following the event we received phone calls from people who raved about the event. The restaurants were very enthusiastic about the event and were pleased with the amount of people who were introduced to their establishment for the first time. Girls Night Out — May 10 - This was the fourth year for this event and the best. In addition to late night shopping deals, and Lots of goodies, there was a progressive bead bracelet as well. When a goodie bag was purchased for $5 it included a bracelet that could then be taken to participating businesses who had beads that could be added to it. The bags raised $ 795.00 for the Clallam County Humane Society and all 200 were sold in 90 minutes. Many businesses had sales in the thousands of dollars that evening. This event coincides with Esprit. DESIGN COMMITTEE Clean Sweep — May 7 -- The youth group from IBC again attacked the weeds and garbage downtown with their usual gusto. They are a great group of kids who have helped us in this endeavor for many years. We put garbage with prize tickets attached throughout downtown and whoever found them won gift certificates and downtown dollars. Another Clean Sweep is scheduled for Sept. 10, just prior to Celebrate Eiwha! Trash Can placement - We mapped the placement of all trash receptacles throughout downtown to make sure they were in the most useful places. Working with Corey Delikat we were able to have some of them moved to places where they were needed, and some were replaced. Art on the Town - The 2011 -2012 Art on the town brochure was printed with a grant from lodging tax dollars. (attached) ECONOMIC RESTRUCTURING (BUSINESS DEVELOPMENT COMMITTEE) Current number of businesses in the project area: 184 0 Two businesses left downtown; one was sold and opened with a different name and three others moved to downtown from other areas Current number of employees in downtown: approx. 1200 This number has been fairly consistent for over a year. Business Assistance Charlie Smith and Barb met with the owner of Sassy Kat Salon & Boutique. We discussed various aspects of the PADA, and provided her with design assistance. The committee is working on updating some aspects of the business database like updating building ownership, square footage and After many years of hearing that downtown had bad service, the board wanted proof to dispel those rumors so they spent $300 and contracted with Bill Thomas NOW, a secret shopper company to shop all downtown businesses, retail, service and restaurants. Each business received their individual results. The overall results were given to the association during a membership meeting on May 5 t'' and showed that downtown Port Angeles has customer service in the `Exceptional` range. Many businesses have requested some workshops on how to further enhance the customer experience, so workshops are being planned. PADA helped organize and facilitate a ribbon cutting on April 7th at Mark'd Body Art. Second Story Tour March 20— Six tour guides led visitors to the second floors of the Piggly Wiggly building (currently Country Aire), W. Morse building at the corner of Laurel and First, the home of Tom & Catherine Harper in the Pioneer Building, Studio Bob in the M & S Realty building (currently Sound Bikes & Kayaks), The Annex Hotel (above Bar N9ne), and the Kuppler Building. Over 100 people attended the second annual tour. ORGANIZATION COMMITTEE Historic District Celebration —Since two of the buildings, The Carnegie and Old Fire hall are within downtown's boundaries we helped in the planning of the event, and provided some publicity. Youth Volunteers - A group of approximately 26 kids ages 10 -18 have become downtown volunteers. The met for the first time in June and have taken the historic walking tour, and successfully found many items that tourists may ask for in a scavenger hunt. They made signs and marched with us in the Fourth of July parade, they will be downtown ambassadors during Celebrate Elwha in September, in turn they are being mentored on business and community service. CG F# E NTARY Our biggest hurdle this quarter was the storm water construction project. For the most part businesses got creative and proactive to get customers in their doors. • E -Z Pawn put up a sign in its First Street window urging customers to use the backdoor during construction. • Rissa's Consignment reported an increase of nearly 20% in business during the time that construction was right out side their door. The Manager said that customers told her they slowed down enough to look at businesses, and discovered where she was and came in. That particular business was not easy to get to during construction, customers had to go out of their way to get to her but they did. We worked with KONP and Peninsula Daily News to provide an advertising package to businesses during the construction. Nine businesses took advantage of the package and reported an increase in business as a result. Six events took place during the time of the construction. Working with the city and contractor during this project was very smooth and any concerns that came up were taken care of right away, to everyone's satisfaction. BOARD & STAFF TRAINING Charlie Smith, Grace Kauffman and Barb attended Revitalize WA the State Main Street conference in Walla Walla May 10 -13. While there we were presented with an `Excellence on Main' award in Economic Restructuring for the 2010 Second Story Story tour of second floors. Economic restructuring awards are extremely hard to win, but it was because this first time event resulted in two of the spaces being rented that it won. We have consistently won state awards, for the refurbishment of Christmas decorations, the bench project, Avenue of the People, and Our Community At Work, but this is the first award we have won in the Economic Restructuring category. In answer to requests from many cities across the northwest, we have completed a white paper for Our Community At Work — Painting Downtown. This was a collaborative effort with all the core team members of the project writing parts of it, so it truly reflects the work the community did. The white paper and a power point presentation were used by Barb & Charlie in presenting a session at the conference on Our Community At Work — Painting Downtown. About 50 people attended the session. The project was met with great comments and amazement that the community came together to get the job done. The white paper can be found at www.portancelesdowntown.com click on Our Community At Work. lmStOry - - - - - - - - - - - ----' . ---1 ]. 1 [1 - ]an Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2011 2011 2011 2011 2011 2011 3011 2011 2011 2011 2011 2011 ,�------- 111 ,L1 NUmber of ^^--`` mon�n "=�~~ ^~~ .' —'_ Jan 2011 1683 4170 Feb 2011 1701 4202 Mar 2011 1817 4462 Apr 2011 2037 4662 May 2011 1851 4055 Jun 2011 1963 3678 Jul 2011 2449 4215 Aug 2011 1291 2032 Sep 2011 0 0 Oct 2011 0 0 Nov 2011 0 0 Dec 2011 0 0 Total 14792 31476 14508 14752 14549 20006 14466 13327 17363 9663 0 0 0 = 49745 56688 58967 92185 63256 57287 79205 46856 0 0 0 1.49 GB 1.91 GB 2.53 GB 3.93 GB 2.65 GB 2.49 GB 3.28 GB 2.35 GB 0 0 0 0 0 0 118634 504189 20.64 GB PADA Profit & Loss April through June 2011 Apr - Jun 11 Ordinary Income /Expense Income 4100 - Administrative Collections 4110 • Newsletter -5.01 Total 4100 • Administrative Collections -5.01 4200 • City Contract 4,999.92 4550 • Parking Income 4552 - Dupar 5,784.48 4553 - Parking Permits 1,033.19 Total 4550 - Parking Income 6,817.67 4600 • PBIA Assessments 9,052.47 4700 • Promotions Income 6,108.42 4999 • Interest Income 14.83 Total Income 26,988.30 Expense 6050 • Administrative Expenses 6054 • Newsletter 112.50 6055 - Travel Reimbursements 555.60 6050 • Administrative Expenses - Other 2,273.52 Total 6050 • Administrative Expenses 2,941.62 6060 • Advertising Expense 50.00 6090 • Art on the Town ExpenseslTrans 745.25 6100 • Communication 6102 • Postage 44.00 6103 - Telephoneflnternet 767.91 Total 6100 • Communication 811.91 6120 • Contract Labor - Admin. Asst. 227.50 6130 • Design Expense 121.95 6150 • Downtown Dollars Expense 6152 • Promotion 100.00 Total 6150 • Downtown Dollars Expense 100.00 6160 • Dues, Licenses, Fees 6161 - Bank Service Charges 34.48 6160 - Dues, Licenses, Fees - Other 80.00 Total 6160 • Dues, Licenses, Fees 114.48 6170 • EC. Restr. 125.74 6190 • Holiday Lights 3,500.00 6220.Office Expense 6221 • Maintenance 223.64 6223 • Supplies 237.78 Total 6220.Office Expense 461.42 6250.Organization Committee 190.43 6300 - Parking Expense 6309 • Parking Lot Planters 265.58 6312 • Sweeping/Snow Removal 650.40 Total 6300 - Parking Expense 915.98 6410 • Printing, Photocopies 103.93 6430 • Promotions 2,777.16 6440 • Rent 750.00 6500 • Payroll Expenses 6501 • Net Wages 6511 • Employee Pd Medical 253.74 6501 - Net Wages - Other 7,853.35 Total 6501 • Net Wages 8,107.09 Page 1 5:10 PM PADA Profit & Loss April through June 2011 08/16/11 Accrual Basis 6502 • Employment Security Taxes 6503 • FICA 941 Employer 6504 • FICA 941 Employee 6505 • L&I Taxes Total 6500 • Payroll Expenses 6600 • Employee Benefits 6602 - Medical Insurance Total 6600 • Employee Benefits Apr - Jun 11 56.58 793.68 2,080.20 86.02 11,123.57 1,145.43 1,145.43 Total Expense 26,206.37 Net Ordinary Income 781.93 Net Income 781.93 Page 2 venue /"Artist bob `jtokes t 1. LOST LOGGER I was a logger, part of a long, proud timber Tradition. 2. CORI Speedwalking to the Ferry or ... 3. JACK and RUTH Older couple window shopping while walking. 4. BOB Standing patiently alone waiting for companion to come out of a store. ; 5. RICHARD and LIANE He is pushing her wheelchair up hill while closely joined through illness and effort. 6. DANIELLE and JARED Embracing couple, side by side, taking in the sights and each other. 7. LILY Pregnant woman stopping to rest and catch her breath. 8. CARI and BART Couple having an animated "give and take" discussion about where to eat, where to go, etc. 9. LAURA Mother reaching for errant child. 10. MACKENZIE is; Young woman sitting on a Downtown bench. She is engaged in and enjoying a conversation with a young gentleman. ' 11 MICHAEL - -Young gentleman leaning against. railing to underground talkingto :womari.sitting on bench.; 'Avenue of the people is parrt of theperm collection commissioned by the City'of Port "Angeles. Two new art pieces join the show this year and we are seeking contributions to purchase at least one sculpture from last year's show for our permanent collection. To date, 'art valued at over $350,000.00 is On permanent display in downtown. • . ART on the town has accomplished the purchase of many of these sculptures as the result of support from the community, artists, visitors to our community and downtown o Name Address rt o n eke - vwr A K on the town ,committee is now accepting sponsorship for this year's event. The follow- ing categories are available. Any contribution is greatly appreciated. $100.00 Installation Sponsor Installation sponsor will be recognized at the site of the installed artwork, for one year. $500.00 Pedestal Sponsor Pedestal sponsor will receive permanent recognition at the pedestal. $1,000.00 Alt Sponsor Art sponsor will receive permanent recognition at the pedestal. Other Patron Sponsor Patron sponsor will be recognized as a contributor to the purchase of additional sculptures. Please make checks payable to ART ON THE TOWN and mail to: Port Angeles Downtown Association PO_Box 582 Port Angeles = 98362 `Brochure Designed by: Autumn Springs Design IYT m pr- 7 (PORT ANGELF�S� 7i �'ViL ASSCICI AT.IIINJ' A K` on th e tow n_ shown £^ the- ardsts' - wort in an inviting, family - oriented pedestrian - friendly environment. The snow- capped Olympic mountains to the south and crystal blue waters of the Pacific to the north make an amazing backdrop for our fourteenth year: This year's exhibit features work in various mediums from realist to abstract. AK T o n .the town is sponsored by the Port Angeles Downtown Assodation for the enjoyment of the community and our guests from the world over. We are proud of our achievement of supporting Northwest artists by displaying 'regional works of art as ate,;; national Main Street You will notice that a number of pieces are on permanent display and have been donated to the City of Port Angeles. These works have been acquired through the generosity of the le of Port Angeles, ` «l 9 9 �p 9 ' partidpating artists, and the Port Angeles Downtown Association. 1, \ o town Committee Charles D. Smith • Bob Harbidk • Jan Harbick • Bob Stokes -- Richard Stephens • Alex Anderson • Dani Lablond • Gray Luder • Becky Upton • Richard Bonine • Port Angeles Downtown Association AR AR AR AR (3 on the town �- _° . Our Mission Statement BRING AN ONGOING AND CHANGING PRESENCE OF ARTWORK TO DOWNTOWN PORT ANGELES" 00 on the town Installation Sponsors Necessities & Temptations • Five SeaSuns Bed & Breakfast • Lily & Arcy Lindberg & Smith Architects on the town Pedestal Sponsors Red Lion Hotel • The Toggery (2) • Bella Italia • Padfic Rim Hobby • McLean's Shoes • Soroptomist Noon Cub • Daishowa America Co., LTD. Eileen & Sherman Knight • In Memory of Douglas C. Baker - NorWester Rotary (2) • Waters West • First Federal (2) 011 the town Site Contributors Oty of Pert Angeles • Port of Port Angeles • Red Lion Hotel • Peninsula Daily News • Black Ball Transport • Harrington Building • Landings, LLC • Necessities & Temptations . _ AK on the -town Fund Raising Sponso Necessities & Temptations • Frst Federal • Family Shoe Store AK on the town Partners Port Angeles Downtown Association ,• Qty of Port Angeles on the town Special Thanks - Uti sties Construction Feeley Coiistivdion •'Angles Millwori Black Transport ' • For que or comments please call (360) 457 -9614 or, e-mail to director @portangeie9downtrown.com 'tip. —,- -, ...r, u.,_f.. — ....� }c mac[ -iii `1Y�► s.+.�'..._. .A��s�'n.N'�'t _ .SY,�r>_7:J�, r:aLd{lN'.�.L��tSSA_'Gti�vr- ..s±hi lG:r•�' o.C7 0 Shaltry Orthodontics 2011 -2012 Outdoor Scu pture Ga ery Walking Tour Guide � ,Master e to< Permanent Collection Ton t e to • at. ' 7v* %; on try tin 7 c, ,6 `!- 'Yss„ 1 • awl - 4' 6. Webb - footus Pelicanus, Inquisitive Crane, Bald Eagle Steve Hamilton, Carmichael, CA - Welded Stainless Steel - $2,500 each. - Bald Eagle Permanent i i 1 2. Masks North Olympic Sculptors Barbara Boerigter, Kathleen Meyer, Gail McLain, Karl Stokee, Gene Davis and Michael Kenney - Mixed media on old growth cedar Permanent 3. Port Angeles PACE home school children - PortAngeles, WA - Hand painted ttie pictorial Permanent 4. Gray Wolf & Pups Georgia Gerber, Clinton, WA Donated by Dr & Ms Alan Finley Vidnria, B.C. Bronze Permanent 5. Robert Bob Stokes, Port Angeles, WA - Cast Bronze &Acrylic Permanent 7. Gandy Dancer Jim Mattem, Gig Harbor, WA - Mild steel witih natural patinas Permanent 8. Mother and Child Bruce Holmes, Enumclaw, WA- 3/4 "steel plate-torch cut Permanent Downtown Port Angeles 9 41,111-4 ® Fountain Bike Rack - Steve Neff - Sponsored by Necessities & Temptations & Odyssey Bookshop 9. Salmon Sequim Middle School's 1999Art Class, Sequim, WA - Mosaic The Permanent 11. San Juan Sumer Moon Jim Matter, Gig Harbor, WA - Mixed metals/burnished patina Permanent 12. Olympics to Sea Bo Baggins Day Care Preschool Children, Port Angeles, WA Hand painted tile pictorial Permanent 20. Olympic Birds Mike Hann, Port Angeles, WA - Stone Carving Permanent 24. Transcenda Robert Short; Enumdaw, WA - Welded Steel Plate Permanent 25. The Long Joumey Gray Lucier, Port Angeles, WA - Salvaged Steel Permanent 26. Sounder Barbara Boerigter, Sequim, WA - Cast Bronze Permanent 27. Vertebrae (Not Shown Alex Anderson, Port Angeles, W - Polished Concrete Ferries MIN 4 Visitor Center a.i L 47 s V M rn ra 0 Railroad Ave. Front St. 99 tt 241 First St. °km 93 9 +.i 0 V .71 City Pier City Hall ° ermanentArt C o ection 29. Storm Watch Jim Matter, Gig Harbor, WA - Recycled Materials Permanent 30. Rococo Robert Short, Enumdaw, WA Permanent 33. Enia of Seven Kathleen Meyer, Sequim, WA - Cast Bronze Permanent 34. Cormorant Master Leo Osbome, Anacortes, WA - Cast Bronze Permanent 35. Coyote Pups Sheri Nagy, Issaquah, WA - Cast Bronze Permanent 1. Mother and Child Bob Stokes, Port Angeles, WA - Welded Plate Bronze -$55,000. 10. Camp Harmony John Zylstra, Bellingham, WA, - Painted/Stainless Steel - $9,000 13 Kings Among Kelp Craig Breitbach, Sammamish, WA - Stone carving - basalt pillar - $8,000 it Line Drawing in VVet Space Richard Royce, Sequim, WA - Welded Metals - $8,000 15. Unipus Gabrielle A. Karlic- Glasen, Sequim, WA, - Cast Aluminum - $8,000 16. Sea 2 Sky Paul Cousineau, PortAngeles, WA, - Wood/Glass/Metal - $1295 17. Salish Moon Gray Lucier, Port Angeles, WA - Welded Steel - $6,500 18. Peace Angel Leo Osborne, Anacortes, WA, - Bronze -$7 ,880 19. Loon David Eisenhour, Port Hadlock, WA -Cut Steel and Cast Bronze - $7,500 36. Leda's Little Sister Sam Mall Johani, Chimacum, WA - Cast Bronze Permanent 37. Otters Richard Armstrong, Seattle, WA - Cast Stone Permanent 38. Coming Home Leo Osborne, Anacortes, WA- Cast Bronze Permanent 40. Seahorse Dan Klennert, Kent, WA - Recycled Materials Permanent 44. San Juan Getaway Jim Mattem, Gig Harbor, WA - Burnished Patina Permanent Aror5a e 32. North by Northwest Gray Lucier, Port Angeles, WA - Welded Steel - $6,000 39. Sara Bob Stokes, Port Angeles, WA - Welded Steel - $49,000 42. Tides David Eisenhour, Port Hadlock, WA Cast Bronze, Stainless Steel & Steel - $4,375 43. Bemard 2 Crab Walker, Portland, OR - Wood, Core -Ten Steel & Stainless $4,: 41. Gawker, Stork, Frog, Woodpecker and Bunting Harold Egerton, Olympia, WA - Recycled Materialss Permanent 21. Cold Fire Craig Walker, Portland, OR - Stainless Steel - $4,800 22. Birds of a Feather Shawn Johnson, Seattle, WA - Cast Welded Mixed Metals $8,500 23. Fair Winds Gray Lucier, Port Angeles, WA - Cast Welded Mixed Metals - $6,200 31. La Mancha Ray Hammar, PortAngeles, WA - Welded Metals - Cost $3,500 r THE NATIONAL 'TRUST for HISTORIC PRESERVATION and thre WASHINGTON TRUST FOR HISTORIC PRESERVATION certr thra t Port Angeles Downtown Assocation has seen accredited as a 2011 National Main Street Program for meeting the ten standards of Jerforinanee for a Main Street organisation in 2010 Director National Trust Main Street Center NATIONALTRUST FOR HISTORIC PRESERVATION* • ,�,-- .�..r. •.•�.' � a .. .•.. -= '� '9 'l .,.., 'a _'_ r s r �r.r�r'.. ,5 i��. - � ;t - - ^rzs...:.�.Si" t _ + _ `r _iy' . .. ;• - _''- v.svuw- .- *+...++trfr �'t�.,�... ,�fiG.�t '�.r• "�° .fit -": s- .'y'`dl _ .,�? • _ '*-10t T, -9-- news.. ,� g - z r ' --�- � .'� ^'g�i�-'i,'11'�? 3{Fr�R,�'`; ••• -��,. „. 7.��iVTu�Wk:u'i ^'^+nr 3�'riii�v's�E�SC+Sea7:��Axd.... I '�iwa.,a,r,:r �li,i 3e. w,..w:a.,,,,,a..,isui s..+ aers7 7L dG' �CrC aML+Ye'ee.�i2]F6r�4:titir'f!''�:: sa. 3x: a._.. ...,u.$�.�`Q'�4'L'CfeY{rawue•• •.+a..u.._ w,$ n' i., ei�i'a3f�u.�3�9.i....,G:.. -�. -. ix+ µse. ,.war:.e'r..a: 4s i�SrIJ...e _ _ �. R - . :: � ti1i ' ; • - ' . y; _ �. r:' l\\*-46• • SS _,..•,_ �- .rd' tti:.: ;'^-; ':, ::e�`: t. °:.__ _.,� � . �, .,r ;i 4RA to 4 — • Volume 4.11 April 2011 Eff, 0.. w �� ,LT V d ont ASSOCIATION PORT ANGELES DOWNTOWN ASSOCIATION 208 N. Laurel Street, !P.O. Box 582, Port Angeles, WA 98362 (360) 457 -9614 www.portangelesdowntown.corn Wf.te JVewi Dcuuttcm UPCOMING PROMOTION EVENTS For Peeps Sake —April 16-23 • Easter Eggstravaganza- - April 23 • The Bite —April 26 Past. Imperfect — Future Glorious —May 13 -21 • Girls Night Out— May 19 Page 1 A at 1:34 a.m., April 7. be back next month feedings... NATIONA r. TRUST H[s iu PIIESYAVATIO • PRESIDENT'S CORNER Our illustrious leader is off playing Daddy this month— Congrat- ulations to Greg and Ginger Voyles on their new family member, Gwyneth Leigh Voyles. She arrived What a SWEETIE! We're sure he'll with stories of the great 2 a,m. Gather up your knife and fork -It's time to take a Bite of Downtown! After years on the "back burner ", the Promotion Committee is THRILLED to announce "The Bite" - our first Bite event to showcase the great food there is to be had in Downtown Port Angeles, Tuesday, April 26th from 5 -9pm. We have amazing restaurateurs who prepare delicious food everyday. We do several events during the year that draw people in to our re- tail operations but Promotions felt that now was the time to do something to showcase our great places to eat. With storm water construction still going on, there was no better time to invite locals downtown and get them into our dining establish- ments. "I hope that the first tickets sold will be to people who work downtown, own businesses downtown ", explains committee member, Richard Stephens. "So often, we get so busy running our businesses that we don't take the time or opportunity to try out other places to eat. With the busy tourist season coming, it is important that all downtown member merchants and service providers be able to give an informed opinion about all the places to eat downtown." Tickets can be purchased at NW Fudge and Confections and Odyssey Books - $20 to sample food and drink at 15 venues throughout the Downtown — A true bargain! From the distinctive, regional flavors of the American Southwest at The Kokopelli Grill to a full exotic buffet at the India Oven, there will be lots to sample and savor that Tuesday night. Addition- ally, for those 21 and over, there will be tastes of locally brewed beer at Peak's Brew Pub, local wines showcased at Wine on the Waterfront and Washington wines samples served at the Naval Elks Lodge. Go to the PADA website to see all the participating venues and make plans to be downtown April 26th from 5 -9 to fill your face — bring a date — Good food deserves good company! — Richard Stephens From Jules Verne to Space the Final Frontier: Costume Couture beams down to Studio Bob So many wonderful things happen in May, budding flowers, Juan de Fuca Festival, Esprit conference and the annual costume exhibit at Studio Bob curated by our own resident costumer and PADA board member, Richard Stephens. This year's show, opening Friday, May 13, is called "Past Imper- fect — Future Glorious" and features a split exhibit of Steam Punk inspired costumes and high end science fiction couture fashion costumes. This is the third year that Richard has brought to- gether costumers from around the Puget Sound region to show- case their skills and labor in a way that goes beyond sewing in a gallery setting, that becomes a true work of art. In addition to the main exhibit at Studio Bob, there will be a cos - play and superhero exhibit at Anime Kat, underwater inspired costumes at the Feiro Marine Life Center and additional pieces at the Port Angeles Fine Art Center. The show opens with a gala reception Friday evening May 13 as part of the Second Weekend Art event and there will be some introductory steam punk classes and workshops on Saturday and continue to be displayed until May 21. If you ever wanted to get up close to a Klingon or find out what Mrs. Nemo wears on the Nautilus, this is the exhibit that you will want to see! Farewell Dear Friends... It is with both a happy and sad heart that we say goodbye to Roy and Mary Gotham (and Dave and Helen and the rest of the great staff) of The Toggery. An anchor business for 98 years, The Toggery has been the place where many local guys got their first suit, got their tux for their wedding and the ladies found the perfect dress for a special occasion. Over the years, The Toggery has become as well known for their great customer service along with the upscale fashion lines they carried. "The Toggery was the gold standard for local customer service ", commented PADA Executive Director Barbara Frederick. "Going the extra mile to please a customer was the everyday norm of all the sales staff." Roy and Mary have been staunch downtown supporters. The Toggery has always been a business that PADA could count on to participate in not only events but as board members and advi- sors to the association. They are looking forward to leaping into their well deserved retirement and seeing what life is like when their time is their own. Seeing family, going fishing and traveling is just the start of the new adventure that awaits them. We will miss them and all of the great staff at The Toggery and we wish them well and much happiness in their retirement. An Unhappy Customer is an Opportunity! Statistics indicate that 50 -75% of customers who complain to you will do business with you again if you resolve their complaint – the number increases to 95% if you act quickly and to their complete satisfaction. It was also determined through Customer Survey Studies that a Happy Customer will an average tell 2to3 friends about their positive experience. But sadly a Dissatisfied Customer will on average tell between 12-13 friends of their negative experience. The least expensive way to build your customer base is through customer retention and referral. The following few steps are proven methods of turning a bad customer experience into an opportunity. Listen ... Learn ... Improve... —Mike Edwards, Bus. Development Committee Welcome Mark'd Body Art to down- town. They celebrated with a ribbon cutting on April 7. Greg Voyles, President-457-0113 Greg Voyles Insurance Charles Smith, Vice Pres-452-6116 Lindberg & Smith Architects Richard Stephens, Sec. -417 -3544 Peninsula Daily News - Bobt- L`umens;;Treas. ,4524299- N rthwest a e - &d ar ; on, i Gt ' a a p g egizttikirV COMING TO A DOWNTOWN NEAR YOU! Saturday, May 7th, 2011 Port Angeles Downtown Association Clean Sweep r' 0 sn Thousands of people will be coming to town and Mother's Day is coming (and you know how she likes things clean). Merchants, students and lots of other wonderful folks will come together to clean and spiff up downtown Port Ange- les and you can join them. So please join us Saturday, May 7th at 9:00 am at the fountain. Bring your gloves, weed diggers, trowels, brooms, dustpans, rakes and let's get busy! We also have several paint projects we need help with. Grab your friends and neighbors and make a day of it, or an hour, whatever you can spare. Lunch will be served to volunteers and there will be prizes to be found. Merchants and building owners are encouraged to take that day to wash windows, sweep their entry, dig the weeds near their business. If you would like to be in on the plan- ning, or to help, contact Bob Lumens at NWFudge and Confections at 452 -8299 or e -mail nwpa @olypen.com I k C O n' F V A A11:: Priming • Craphks • We Format Copies • C.'gitaal Copies • Color Codes 7 ,r Heather Eims 230 A East First Street (360) 457 -3404 Port Angeles, WA 98362 Fax (360) 457-6958 hseather@pcnprintinc.cont • www.penprilatinc.cnrrl 2011 BOARD OF DIRECTORS Vicki Adams -457 -1240 Sound Bikes & Kayaks Melissa Abrams-797-1109 Rissa's Barely Consignment Eric Brown - 457 -4150 Brown's Outdoor -Lyn, Pautih p52 - 5615,,.. Making a difference. Together. Were your - mutual" hank. `Shat simply means your decision to hank here pasi- tiye affects you and drame1itally impacts your community. Whoknew? INC ,urtirstfed.com 605- WW-1577 Our April Business of the Month — Sterling Imp cessions. Sterling Im- pressions is a family owned and oper- ated photography studio located at 103 W First St. From professional portraits to passport photographs, Sterling Im- pressions has all your photographic needs covered. With their family focus, excellent service, and top -notch window display they are a great asset to down- town and well deserving of Business of the Month for April. Thanks for being an important part of downtown and the PADA. How Sweet It Is Friday, . lyr C2g ''I, 8:30 -9 :30 a.m. Fountain Square ,e^w e Ce rs 1017. First St. Join us for coffee, goodies and great conversation surrounded with some sparkle! A great way to start your day, end the week and find out what's hap- pening downtown: Hope to see you there. Grace Kauffman -417 -3001 Sterling Impressions Robert Nicholls-477 -4926 White Crane Martial Arts Drew Schwab -797 -1313 Anime Kat First Federal luIrr C CI' 7 'acie White Crane Martial Arts, 129 W. First, has passed the 100 students mark and has expanded its operation with over thirty classes per month. Marcus Tanner is not only teaching the Hawaiian martial art of Kajukenbo two nights per week, he is also opening a tattoo shop across the street at Mark'd Body Art, 118 W. First. Average atten- dance at the downtown club has gone up to 40 students per day, up from less than thirty before the expanded sched- ule. The Western Sword classes on Friday nights have been visited by "Knights in shining armor for exciting demonstrations. Grandmaster Nicholls, the United States "Instructor of the Year" plans on continuing expansion in the huge underground facility with the goal of 1% of the population: 190 stu- dents. He is over half way to the goal in only three years, so the future looks bright! White Crane is now the largest Martial Arts School on the Olympic Peninsula. tir t ''Ale 91116GLEiIS WDitrt Casual Dining with a Northwest. Flare 1-hirne of Great Fnnd, Great Service and Great Friends For Breakfast, Lunch & Dinner, Cocktails. Serving parties and meetings of all sizes.. Catering for your special events. 115 I. Railroad 452 -9 rcg ■ coy es ilsur l Gregory Voyles Insurance was the winner of this month's flash photo drawing for a business photo on the PADA website. If you haven't signed up for your free webpage on the site, you can't win this one... only takes a few minutes. w ; Organization Committee Report Thank you everyone who participated in our first quarter Membership Meeting. The pizza from Bar N9NE was delicious and hot, thanks to Galen and the Bar N9NE staff. Our main topic was the storm water project and as I write this, the construction is progressing rapidly on the schedule that was presented. When we work together good things happen! On that note, if you have an interest in seeing our downtown improve even more, please volunteer to serve on a committee. There are six main commit- tees, Promotions, Design, Organization, Business Development, Parking, and Art on the Town. Their meeting dates are published in the newsletter, and you don't need an invitation to attend. All regularly scheduled meetings are at the PADA office. If you are particularly interested in raising funds for the PADA, helping people connect within the PADA or helping the PADA connect with the greater Port Angeles community, then please bring your self and your ideas to the next Organization committee meet- ing, April 20 @ 2pm. Thanks, Grace Kauffman, Chair Well , the second annual Second Story Tour was an equal success to last year's inaugural tour. About 150 people visited six stops in Downtown Port Angeles. I am sure the passing motorists wondered what were all those people on the side- walks doing. The experienced tour guides kept the transitions smooth between the buildings, and it was a good day to go climb some stairs behind mostly unno- ticed doorways. Views and opportuni- ties impressed many first time and second time participants. The majority of those venturing above the downtown streets remained local residents inter- ested in downtown history or curious about spaces above the street that few get to see. The residential renovations including a 2400 square foot penthouse with a 1200 square foot patio on the second story of the Pioneer building highlighted this year's tour. However, the third Second Story Tour will feature only one of the 2011 tour stops. So, you missed your chance to see a wonderful mixed -use residential loft unless you have an appointment at the On the Roof Salon. You don't want to miss seeing this year's beautiful renaissance home that will be on the tour only once more in the spring of 2012. ARKING —Brad Collins, Chair AUNT BIRDIE'S CORNER Sassy Kat Salon & Boutique has purchased building that has been home to The Toggery for many years and we should see the remodel beginning soon. They hope to be open in early June. Peak's Pub is gonna' brew up a storm! Ed and Wanda are expanding their line of handcrafted ales and have leased space at industrial park to brew bigger. Bella Italia celebrates 15 years, April 26! Our Parking Enforcement officer has requested that to avoid to confusion, if you have a permit to park in designated areas downtown that the permit be hung on the rearview mirror or in a very visible location of the car. Secret Shopper — The Results! Thursday, May 5, 8:00 to 9:30 a.m. at Smugglers Landing, 115 E. Rail- road. Be there or be square. Breakfast available. Page 3 The Artful Critique in Business — By Bruce W. Hall What is an artful critique? The artful cri- tique in business is a meaningful core ac- tivity that leads from lack of knowledge to strategic thinking to goal implementation. Some people think of critique as criticism, a personal attack. However, if delivered as an exchange of information with focus on feedback, reinforcement, and support this approach becomes an especially powerful source for new possibilities and alternative ways of thinking. Like all beneficial feed- back it can bring people together to solve a problem. How does the process work? The objective is to change a pattern of deficiency and replace it with an effective means of resolution. In the process, you gather relevant information involving all factors that have an influence on the prob- lem and go into detail identifying possible causes and potential solutions. The idea is to use your own experience and insight as a database. Questioning is the key. You need to ask specific, critical, challenging, and sometimes provocative questions. If you're effective implementing this technique the results are a balanced picture of your competition, customer ser- vice initiatives, marketing campaigns, and daily operation. However, candor and a willingness to manage change are essen- tial to the outcome. Case Study #1 Here's an example of questioning: How many times have you wondered why peo- ple do not shop more often in downtown Port Angeles? • Has the complex nature of business and technology made brick and mor- tar stores obsolete? • Is it because of inadequate parking, or high prices? • Does product selection or customer service play a role? • What about the lack of an anchor or chain store? • Is it the general state of the econ- omy? Are your answers based on speculation, intuition, or summaries and reviews pro- vided by others? The need for a meaning- ful assessment is the backbone supporting any business. This makes your reply cru- cial because the degree of knowledge you hold about your relationship with local customer values, needs, and desires is a benchmark for daily business. Otherwise, you're merely taking a chance. Granted some of the world's great discoveries have been made following a false hypothesis or 5o called chance, however, is that the way you intend to run your business? Cast Study #2 In the artful critique, sometimes attitudes and opinions are hard to quantify, but you can qualify detail rich information, which becomes "known." For example: • You know the look of a downtown helps establish its identity. • You recognize that tree -lined side- walks, flower planters, art, and the- matic banners create a warm invita- tion. • You understand the addition of both the farmers market and the transpor- tation hub increase public awareness. • You realize clean sidewalks, and well - decorated storefronts improve com- munity perception. • You get the message that a well - orchestrated mix of stores meet cus- tomer demands • You comprehend that waterfront de- velopment will encourage tourism. • You value the importance of the PADA and subsequent committees. On the other hand, untested and inaccu- rate assumptions about what you think you know about customers can catch you off balance. Customers want to know "Why should I give you my business ?" and "What am I going to get out of this ?" If you can't provide a satisfactory answer, then it doesn't really matter how attractive downtown looks, does it? Case Study #3 You can use the art of critique to measure why locals do not shop downtown by con- ducting your own in -house performance appraisal. Once again the process begins with questions. What do customers think of the products and service when they enter your place of business? Do they encounter: • Energetic, attentive employees or peo- ple who are tired, burned out, and apathetic? • Products well displayed in a clean en- vironment or broken fixtures and ditty floors? • A business strong in promotions, value, and sales specials, or one lack- ing in creativity and imagination? • Effective integration of technology, or employees working out of a cash box? • A business extending products with service or one missed opportunity af- ter another? • A highly rated destination stop or a business poor in reputation? • A person owning their business as a dream job, or someone buried in im- practical fantasy? • A developer of successful ongoing strategies, or someone mired by inde- cisiveness? • A company that's organized, efficient and effective, or one lacking in direc- tion, purpose, and time management? • A business that adjusts to consump- tion patterns, market trends, competi- tor's activities, specific products, or services? This is how an artful critique can help business. If you could develop a better understanding of influences on people's decision- making, and an awareness of their economic, psychological or social motivations for shopping, wouldn't that information be nice to know? Bruce W. Hall is a personal development coach and small business coach with clients across North America. The centerpiece of his lectures, writing and coaching practice is how to solve problems and make decisions. Bruce can be contacted by phone: 360-457-9789, by email: bruce(chbrucehallcoachino.com or by visiting: www.brucehallcoachino.com. Blog: www,brucehallcoachino.conilbloa Linkedln: www.linkedin.com/in/brucehallcoachina 9-pkt wi ofuli` I at dia PADA aVC i 708: Lem* pQCQ Wc P Wouj G(0=a i n o af F QffiztoGeg Development 45Q -6116 :Stephens ; F;Ghair. 4s17 IXOSIgnt ob mittee R=. lst Bob Lumens, Chair 452 -8299 Organization Committee 3rd Tues.— 2:00 p.m. Grace Kauffman, Chair 417 -3001 Parking Committee Last Wed. — 2:00 p.m. Jan Harbick, Chair 452 -8248 Promotion Committee lst & 3rd Wed. — 8:30 a.m. Drew Schwab, Chair 797 -1313 Come anytime and see what's happening. Com- mittees are always looking for people who want to get involved in working together with a focus on the PADA Mission Statement "To develop and promote a healthy and prosperous Down- town ". Page 4 Volume 5.11 May 2011 PORT ANGELES DOWNTOWN ASSOCIATION 208 N. Laurel Street, P.O. Box 582, Port Angeles, WA 98362 (360) 457 -9614 www.portangelesdowntown.com Wfiat'� JVew Downtown a 'Pori Angeles 'Downtown _Association :Alain Street'" 'Event yti rtws :17 N Laurel Music, Food & Fun throughout the Evening... Don't Miss it!!! Prize drawings and special events throughout downtown NEW EVENT THIS YEAR!! Progressive Charm Bracelet Pick Up your Goodie Bags with participant list for $5.00 at Host Sponsors for an Evening of Fun and Entertainment! Portion of Proceeds from sale of goodie bags will go to Clallam County Humane Society For Details visit www.portangelesdowntown.com or call 457 -9614 Fashion show at the fountain 6:30 UPCOMING PROMOTION EVENTS Costumes as Wearable Art —May 13 -22 • Esprit —May 15 -22 • Girls Night Out —May 19 Young @ Art —May 20— 30 • Memorial Day Sidewalk Sale —May 27 -30 • Juan de Fuca Festival —May 27 -30 Page 1 NATIONAL TRUST f- H ISTORIC PR ESERV.sTION• PRESIDENT'S CORNER — Greg Voyles, Gregory Voyles Insurance Hello everyone! Thank you for all the congratulations on the birth of our daughter, Gwyn. Gwyn and mom are doing great. I got my first smile unrelated to flatulence last night... amazing! I would like to take a moment to recognize The Bite. This is a great new addition to the events Downtown. I was taking tickets at the door of Rick's, and every single person I spoke with was having a GREAT time. I was not able to make the rounds to the other participating restaurants, but I heard their spreads were equally awesome. I can personally attest to the over - the -top offering Eve had out at Rick's, it was fantastic! A discussion on this event is slated for our May Board meeting. I think we can take what we learned from this first effort, and turn this into an even bigger event next year. If you have any suggestions or comments, please let us know. Past Imperfect - Future Glorious The third annual Costumes as Wear- able Art exhibit is returning to downtown Port Angeles. This year's exhibit, curated by Business Develop- ment Chair and resident costume designer for PALOA Musical Theater Richard Stephens, is entitle "Past Imperfect - Future Glorious: Steam - punk Fashions and Sci -Fi Couture ". Three downtown venues will be showcasing costumes this year - Aquatic themed costumes at the Feiro Marine Life Center, Cosplay -anime and superhero costumes at the Anime Kat and the main exhibit at Studio Bob. The Friday night gala, May 13, will kick off at 6:00 at all loca- tions with light refreshments served at Studio Bob. Guests touring the exhibits are encouraged to dress up in costumes if they so desire! The costume art exhibit is pulled together from professional costumers from around the Puget sound region. Sci -fi costumes on display have appeared in costume competitions, the Seattle Sci -Fi Museum at special events or are replicas from classic films. Steampunk is one of the most popular sub genres of science fiction being published today - a romantic revival that looks back to the Victorian era if steam power had been full developed to it's full potential - think of the inspiration of Jules Verne and shows like the Wild, Wild West or League of Extraordinary Gentlemen. The main exhibit will stay over the week for an encore weekend to allow photographers to shoot pictures up close if they so desire and to allow visiting Esprit delegates the chance to see the exhibit as well. If you are looking for out of this world fashions - Downtown is going to be truly fashion forward in the coming weeks! • — Richard Stephens EXCEPTIONAL That's what downtown's service is. The Secret Shoppers have completed their work and the results are in. Your overall score is 78, which falls in the Excep- tional category. For years we have heard that downtown has bad customer service, and the board wanted to find out for sure, so they hired a local company, Bill Thomas NOW to send out his team of shoppers. Each business was shopped a total of 12 times, by a team of six shoppers. They did an abbreviated version of what they usually do, looking only at: How they were greeted, was an offer to help them made, friendliness, did you stand up to greet them, did you come around in front of the counter to help them, did you get their name, or information from them i.e., what they were looking for and the six W's (Who, What, When ,Why, Where, How ?), and staff appearance. Each business receives 50 points to start, then they will add or subtract if not greeted in some way within 30 seconds. Even if the staff is busy with a customer or on the phone, they looked for some kind of acknowledgement, eye contact, a nod, something. They expected to be offered help within 2 minutes, or an acknowledgement if helping another customer. Then they moved on to the quality of the help they received. They wanted to know that you were happy to see them and ready to help them. Service Businesses know how it should be done, they scored highest with an 87 overall. Restaurants also scored very high with an overall 82 with above average treatment of customers. Retail scored 67, in the good range. Their experiences ranged from six shoppers being totally ignored in the same shop, at different times, to some of you getting a smile out of the most crotchety of their shoppers. 32 stores rated 70 or higher and two stores got a solid 100 from all six shoppers. Greg Voyles, President-457-0113 Greg Voyles Insurance Charles Smith, Vice Pres - 452 - 6116 Lindberg & Smith Architects Richard Stephens, Sec. PeninsulaJDaily News The score is good, but there's always room for improvement. Here are some of their observations. Two of the shoppers are in their twenties and said that a few businesses made them feel they weren't welcome or friendly. They felt like they were under suspicion all the time. However, one of them was 'giddy' over finding a store that she loved every- thing in, and was treated extremely well in that business. One of the observations the team made was that it was easy to get staff talking negatively about the economy and other subjects. "Optimism seemed to be fleeting at best ". The report said. Most of the time they were greeted and offered help as soon as they walked through the door and you were happy to see them and they liked your businesses. At three stores the shoppers really enjoyed them- selves, they felt the salesperson was really interested in them and was friendly, entertaining, positive and happy! All six shoppers said they will return to that store. They liked the low key sales approach that they found across the board, and when they asked for help it was right there. Several people gave good directions to other stores and offered good suggestions when they couldn't find what they were looking for. There were no individual business scores revealed at the meeting. You will all be mailed that information. The Business Development Committee will follow up with some workshops on how to exceed expectations in customer service, and many other aspects of your business. Stay tuned for more information. Many polls have told us that the number one reason shoppers buy – they like the person they are dealing with! — Barbara Frederick, Exec. Director 2011 BOARD OF DIRECTORS Vicki Adams-457-1240 Sound Bikes & Kayaks Melissa Abrams - 797 - 1109 Rissa's Barely Consignment Eric Brown - 457 - 4150 ;Brow nn' � .@Uttd oor a^ IL Metro Permian :rd fur en & N'imrrrr April 27, 2011 PADA Board of Directors and Membership, The Toggery had a real "flash mob" appear- ance Wednesday morning, April 20th. So many downtown businesses came to say good bye and wish us well. It meant so much to us. We are looking forward to our retirement after so many years, but wish to emphasize how good those years have been, the opportunity to be part of down- town and that the people and friendships will be missed. Thank you all so much for the amazing basket of gifts from so many of you. What a great assortment of fun things. But mostly, thank you so much for all of you showing up to say good bye and all your good wishes. It truly means so much to us. We are staying in Port Angeles and after some travel and rest we hope to again take part in various community activities. Sincerely, Roy and Mary AUNT BIRDIE'S CORNER Sassy Kat is well on the way to being ready for their targeted opening by June 1, at 105 E. First. And Heidi's Hair Salon is now open above Aglazing Arts at 207 W. First St. Grace Kauffman -417 -3001 Sterling Impressions Robert Nicholls - 477 - 4926 White Crane Martial Arts Drew Schwab - 797 - 1313 Anirne -0 at: O P Q I PrhttLtg • Graphics • Wide Format Copies • olgiral Copies • Coke Copies Heather Eims 230 A East First Street (360) 457 -3404 Port Angeles, WA 98362 Fax (360) 457 -6958 heather @penprintinc.com • www.penprintinc.com Bob t~ ho o ° Cho rtft_i` 6 -,1) C?itioii NW L Cxexert % Ctu ct' 45 ,- ° '> I4' 'age Young @ Art May 20 -30. 2011 JUAN DE FUCA 3 pAW ., '-]Jll.. OA•lr F, AM. i ?.A41I !. f000 Young @ Art, a col- laborative children's art project of the Port Angeles Art Council, the Juan De Fuca Festival of the Arts, the PADA and the Port Angeles Schools, will be the first yearly celebration of the artistic tal- ents of the children of Port Angeles show- cased downtown May 20 -30. Memorial Day Weekend has traditionally been a busy one down- town, but this year it will get even busier. Works of art from participants of all K to 8th grade schools, private schools, the High School and home - school children, have been submitted by classroom teachers, art teachers and parents and will be displayed around the city. Volunteers from the Art Council, the Art Center and other artists are coordinating efforts with teachers, classrooms and art students to collect and display over 800 works of art. They will be displayed in more than 30 businesses and shops downtown the week leading up to the Juan de Fuca Festival of the Arts, Memorial Day weekend. Downtown businesses will benefit by join- ing in the community spirit and inviting families and friends of the young artists to your business to view the art. A win -win for all. Look for our festive Young @ Art logo around town. If you have window space, wall space or any other display area available and would like to be a part of Young @ Art, contact Sandy Long sandvlonc aholvpen.com. Juan De Fuca Festival of the Arts offices have been downtown for years, now they're bringing the entire festival downtown. The Vern Burton complex will still be Festival Central, but there's always more than will fit there, so in addition they are using the Elks Lodge and Studio Bob throughout the weekend. And if that isn't enough, they've added even more fun with Juan De Fuca After Hours that will have people literally dancing the night away. It's Fri- day, Saturday and Sunday nights at 10 pm. at Bar N9ne, Bella Italia, Wine on the Waterfront and R Bar. Admission to these After Hours venues are included in the price of a regular pass, or just $5 for an After Hours pass. Port Angeles Downtown Association is a proud sponsor of JFFA After Hours. —Dan McGuire, JFFA Exec. Director FRIDAY Bar N9ne — Deadwood Revival•Roots• Americana Bella Italia —David Jacobs - Strain, Folk blues singer /guitar player Wine On The Waterfront —Abby Mae and the Homeschool Boys, Old timey folk/ bluegrass SATURDAY Bar N9ne — Rose's Pawn Shop: Rock, country, bluegrass, punk R Bar—My Dad Bruce: Hip hop Bella Italia— Shoehorn Conley: Tap dancing, sax playing perform- ance artist Wine On The Waterfront Halie Loren Jazz chanteuse SUNDAY R Bar—My Dad Bruce: Hip hop Bella Italia— Patrick Maliha: Stand -up Comedian Wine On The Waterfront — Halie Loren: Jazz chanteuse Salutations from the Promotions Chairperson. The second quarter of 2011 and the Promotion Committee are well on the way with several promotions. The Bite took place on April 26 and was a huge success. The customers left the event happy and planned to return to many businesses soon. Many businesses gained new customers or regained long lost customers. There's no need to listen to me praise. Here is one email we received: "Just came back from the Tuesday Bite Night! How great was that!!! Please thank all the merchants that participated. It was a really good opportu- nity for me to see what they all have to offer. I just moved back downtown recently, and was pleased to see the vast selection of quality eats. I hope a lot of people took the opportunity to tour our great downtown eating establish- ments!" The Bite can only grow in subse- quent years while bringing even more new and return customers through downtown doors. For Peeps Sake (another inaugural event) was also a success. Many turned out to see the different peep displays, peeps pictures, and even peep food. All of the peepy fun tied in with Easter activities quite well. Just because the Promotion Committee did so much in April doesn't mean we've forgotten about May. May 19 is Girls' Night Out. Like previous years, you can provide items to fill bags sold to participants. New this year is the opportunity to buy beads instead of providing 200 other items for the bags. The beads provide a cheaper alternative and are arranged through Lyn at Tiger Lily Clothing (452- 5615)...if there is still time to be included. This month is also the start of the sidewalk sales. The first Sidewalk Sale of the season is Memorial Day Weekend. The cost to be part of sidewalk sale advertising is $35 per sale or $120 for that weekend, Arts in Action weekend, Discovery Mara- thon (no advertising) and Labor Day weekend. The Promotions Committee meets on the 1st and 3rd Wednesday of the month at 8:30 am at the PADA office. Guests are encouraged (Actually, I'm begging you guys) to attend. Drew Schwab - Promotions Committee Chairperson —Anime Kat, 360 - 797 -1313 Making a difference. Together. Were your 'mutual' bank. That simply means your decision to bank here posi- tively affects you and dramatically impacts your community. Who knew? owl fret, od.com 800- 800.1577 First Federal SMUGGLERS LANDING Casual Dining with a Northwest Flare liomc of real Food. Great Service and Great Friends For Breakfast, Lunch & Dinner, Cocktails. Serving parties and meetings of all sizes. Catering for your special events. 115 E. Railroad 452 -9292 Page 3 : tt r i a7 .1rA 11:1 Saving a Customer STEP ONE: Remain calm. It may seem that a customer who is angry or upset is taking their emotions out on you. Remember that they are angry at the situation, not necessarily the person. Don't take it personally – put on your problem - solving hat and get ready to jump in! This is your opportu- nity to turn a drowning customer into one that will return to do business again. Try using the phrase "thank you for taking the time to let us know that something is wrong..." STEP TWO: Call out to them. Encourage them to tell you what is wrong. Stop and actively listen to what they are saying. Take notes to help you remember what they said so you can throw out the appropriate aid later. Try using the phrase "would you mind telling me what happened so I can help..." STEP THREE: Remain ready. Tell them you are here to help. Empa- thize with their right to be upset but don't blame others for the situation. Paraphrase what they have told you to confirm understanding. Try using the phrases "I can understand how you feel..." "I can empathize with your situa- tion", "what I hear you saying is..." STEP FOUR: Throw out an assis- tive carry. At this point you want to keep them stabilized so reinforce that you understand their problem and reas- sure them that you are prepared to take care of the situation for them. Try using the phrase "I understand your problem/ concern and will personally take care of it for you ". STEP FIVE: Coach them back to safety. A successful rescue is going to take the cooperation of both parties to find a win -win solution. Try using the phrases "I would like us to find a solution that will meet your needs ", "what could I do to meet your needs ", "what I will do is..." STEP SIX: Follow up. You have performed a rescue but your role is not complete until you are sure of satisfaction. Do what you said you would do and then contact your customer to ensure he /she is still satisfied. This is your chance to again thank the cus- tomer for the opportunity to solve their problem. —Mike Edwards, Business Development Necessities & Temptations is this month's winner of the flash photo drawing for the PADA website. Are you in the drawing? If you haven't signed up for your free webpage — you're not in the running. Sound Bikes & Xayaks Friday, May 27 8:30 -9:30 a.m. 120 E. Front St. ifow Sweet IT' IS! It's time to get inspired for summer! Biking and kayaking are a great way to enjoy the summer and Vicki and her crew have plenty of inspiration on hand. Join us for coffee, something yummy to eat and great conversation. You never know what the topic will be. RESTAURANT & LOUHGE 102 W. FRONT ST. 452 -8683 1 DINE IN/TAKE OUT WE DELIVER ANYWHERE DOWNTOWN 10% Discount To Downtown Businesses/Employees BUSINESS OF THE MONTH BELLA ITALIA Bella Italia is celebrating 15 years downtown and they have become a landmark in Port Angeles —not only for the locals with the great food and an _amazing wine list but for people coming from all over the world. Can you guess why? Of course we all know that Bella and Edward shared their first date with a meal of mushroom ravioli and Diet Coke at Bella Italia. Twilight may be set in Forks, but the table is always set at Bella Italia and you can count on great food, outstanding service and a bit of Hollywood right here in downtown. Thanks for being a part of downtown. 'Bruce. W. Ha'II ; c Personal DevelopmentrCoach Small Business www.brucehallcoaching.com bruce @brucehallcoaching.com •r ; 136 East 8th Street Port Angeles, WA 98362. 457 -9789 ' l'o,. 1{t(? Lit G {t (11; ti,& Lt U ol�li Cc llo C nkiG {C 3 ti C iWu si wri 125Atial S .ephens, glbant Q�77� @ . ob Lurnens,.ehatr 452;8'29,9 Organization:Comnnnittee 3rd Tues.— 2:00 p.m. Grace Kauffman, Chair 417 -3001 Parking Committee Last Wed. — 2:00 p.m. Jan Harbick, Chair 452 -8248 Promotion Committee 1st & 3rd Mon. — 8:30 a.m. Drew Schwab, Chair 797 -1313 Come anytime and see what's happening. Com- mittees are always looking for people who want to get involved in working together with a focus on the PADA Mission Statement "To develop and promote a healthy and prosperous Down- town". Page 4 Volume 6.11 June 2011 PORT NGELES ASSOCIATION PORT ANGELES DOWNTOWN ASSOCIATION 208 N. Laurel Street, P.O. Box 582, Port Angeles, WA 98362 (360) 457 -9614 www.portangelesdowntown.com What JVew>, own&wn UPCOMING PROMOTION EVENTS July 4— Parade July 9 —Art on the Town opening July 22-24— Arts in Action July 22- 24— Merchants in Action July 23— Parking Lot Tent Sale Poe 1 Reminiscent of the old United States Postal Service motto, the four members of the Dirty Face Racing endurance mountain biking team hop on their bikes to ride through the snow, rain, heat and gloom of night to train for races that will take them into the heart of forests, past mountain lakes and steep ra- vines and by rushing rivers. Pictured above—our very own president, Greg Voyles —now that's intense! They're team took 5th place over Memorial Day weekend in a Spokane race—that's out of a 1,000 entrants! Come join Kyle Coffee, sweets what the topic great ideas and NATIONAL TRUST His oasc PitESMATION. PRESIDENT'S CORNER ;raw Sweet It Is Steypin' Out Salon 125 W. ,first St. Friday, June 24 8:30 -9:30 a.m. and crew for a great start to your Friday. and great conversation. You never know will be when we all get together... Some suggestions always seem to surface. Welcome to our newest down- town member... Elyse Cecilia Brown. She was born May 12, 2011. Weight 7.6 oz and 20" long to Eric and Dana Brown of Brown's Outdoor. What a Sweet- heart! Stop by and say congrats. Other events include: Heritage Days August 12 -14 Heritage Days this year will focus on the industrial and steam age, primarily the building of the Elwha and Glines Canyon Dams. This weekend celebration has always focused on the historic walking tour and the Courthouse clock tower and this year will be no different, except that a new stop will be added to the walking tour. Friday August 12 the celebration begins with Stanley Steamer automobiles in the afternoon and in the evening Snapshots of Our Past – a photo exhibit of Glines and Elwha Dams at Studio Bob will be the backdrop for Abbey Mae & The Homeschool Boys and a special introduction to a murder you will help solve. ■ Solving the murder of a prominent person in PA's history • Steampunk Ball with Abney Park ■ Tea & fashion show with Teddy Roosevelt • Family History workshop ■ Area pioneers will speak • Model train show • Homegrown Entertainment throughout the weekend ■ Self guided driving tour with a stop for a tour of Queen of Angels school • Logging and steam powered equipment display • Harbor cruises • Vintage Style photos at Sterling Impressions There will be a window display contest and a best dressed merchant contest, and to get you prepared we will host a workshop on how to dress from the early 1900's with what you have in your doset, sometime in July, well keep you posted. Captain Joseph W. Schultz, son of Betsy Reed Schultz and nephew of Bob Stokes died May 29 in Wardak province, Afghanistan, of wounds sustained when enemy forces attacked his unit with an improvised explosive device. He was assigned to the 3rd Special Forces Group, Fort Bragg, N.C. serving his third tour of wartime duty. Our con- dolences to Betsy and Bob, longtime PADA members, in their time of sorrow. The Art on the Town Committee is very excited for this year's opening on July 9 There are two new sculptures for this year— 'Camp Harmony' and 'Peace Angel'. With these new additions this will make forty-three sculptures in the Downtown with twenty -five of them being part of the permanent collection. The first new sculpture, 'Camp Harmony' is being placed on Railroad Avenue and Oak Street just outside of Pacific Rim Hobby. It was sculpted by John Zylstra out of Bellingham and is dedicated to the people placed in the internment camps during World War II. This is John's first sculpture for our program and we hope to have more of his work in the future. The new site for the second sculpture 'Peace Angel' is the east side of Laurel Street between Front Street and the alley. Anacortes artist, Leo Osborn, created this sculpture to promote peace in the world. This is the third work Greg Voyles, President -457 -0113 Greg Voyles Insurance Charles Smith, Vice Pres-452-6116 Lindberg & Smith Architects Richard Stephens, Sec.- 417 -3544 Penins- ula'Daily 14ews that Leo has in our show, the other two are 'Coming Home' and 'Cormorant Mas- ter' (both permanent pieces). We have planned Guided walking tours of the art work on July 9 at 1:00 pm to start at the fountain. There will be guest artists stationed at key sculptures to give the public some insight into their work and to answer any questions. The DeMolay boys will be on hand at the fountain starting at noon with drinks and snacks for sale as a fundraiser for their group before the tour begins. We have received an additional bike rack sculpture from Bainbridge artist, Steve Neff, that we will be auctioning off for the downtown placement rights. Last year Necessities & Temptations and Odyssey Bookshop were the high bidders for the first two sculptures and you can see these bike racks located outside their businesses. Bids will be taken from July 9 to August 12 at 3:00 pm. Tell all your customers to come down- town early on July 9 and check out the new sculptures, take the guided tours of the art, and enjoy some refreshments at the fountain. Thanks for supporting your Art on the Town committee and we hope to see you at the fountain as well. Be sure to get your bid in for the next bike rack sculpture—it' would be a great addition to your storefront. —Charles Smith, Chair 2011 BOARD OF DIRECTORS Vicki Adams- 457 -1240 Sound Bikes & Kayaks Melissa Abrams- 797 -1109 Rissa's Barely Consignment Eric Brown -457 -4150 Brown's Outdoor.. ,, ;- It's time for the 4th of July parade. This is your chance to join PADA in the spirit of the day. Your entry is yours to design. A section of the parade will dedicated to PADA, so we can walk as a group. Please complete the entry form accompanying this newsletter and start thinking about your costume! Send the form to Kitsap Bank and we'll see there! Have you got things in the back room that haven't seen the light of day for years? Those items that you might have a use for sometime, but some- time never comes? One of a kind items that you are sure are priceless, but no one seems to want to put a price on them? This is your chance --a Parking Lot Tent Sale, July 23. The accompanying flyer to today's news- letter has all the information and a sign up sheet. Be sure you are signed up with your check attached by duly 15 to insure a "spot in the lot". Please make your checks payable to PADA and get them and your sign up sheet to Edna at Necessities and Temptations, 208 N. Laurel. If you have questions about the sale, please contact Edna at 457-6400. Just think of all the extra space in the backroom after the sale! Making a difference. Together. We're your "mutual' bank. That simply means your decision to bank her posi- tively affects you anddramadcally impacts your community. Who knew? 2 ourtiretled.com 000.800 -1577 Grace Kauffman-417-3001 Sterling Impressions Robert Nicholls -- 477 -4926 White Crane Martial Arts Drew Schwab -797 -1313 k im Kat i First Federal oP -8• -9 k.or�r F p AA of" • 'age Customers - " Love um or Lose um" There have been an endless number of books written and studies performed around the `Customer Experience'. Quality Management itself tends to focus on the customer needs, wants and wishes. Meeting those expectations with a service level they currently expect is critical to pleasing the customer. This is a given ... but how do you get them so excited that they tell their friends and neighbors (or even strangers that they may have just met). The answer is in 'Exceeding those Expectations' they have today! Not just meeting but going beyond in unexpected ways. One of the most famous graphs within the Customer Service world is the Kano Model. Countless research has verified I these trends in customer satisfaction. It speaks for itself but simply put ... to the degree that you are able to 'exceed' a customer's basic needs and wants, you will in turn excite them and earn their loyalty! Need not Wed satisfied Excitement indifference k / I Performance dissatisfied Basic Need well fulfilled Understand Customer Expectations. These organizations demonstrate a commitment to understanding the customer's perspective. Some send surveys to customers who have com- plained recently to see how satisfied Bruce VV�' -Hall CEG Personal Devel'opnentCoach 5mali_Busi f �, www.hruceh41 I coaching.corn bru ceJbruce hat l coac h i n g.com 136,East < 8th street'F'Port Angeles, WA 98362.360-457 they were with how the complaint was handled. Some call the customers to determine satisfaction. One organization surveys every fourth customer with a complaint. Another described complaints as "free information" about their cus- tomers' needs and expectations. Manage Customer Expectations These organizations do not wait for complaints to come in the door. They try to anticipate the needs and problems of customers and to set realistic expecta- tions through customer education and communication strategies. Research shows that 40 percent .of complaints come from customers having inadequate information about a product or a service. Assist, educate and help to create the proper expectations. Seek to Delight the Customer Businesses often use the phrase "delight the customer" and go out of their way to exceed expectations. Often this means a compassionate ear. Some companies give front-line employees the authority to award customers who have com- plaints with products, coupons, or even cash when it is necessary to resolve a complaint. Encourage employees to share their experiences and ideas for ways to resolve complaints creatively. Eye - to-eye contact may be lost with automation and , computers. Reach out, smile and seek to build positive relation- ships with your customers. They will in tum remember you! — Courtesy, Mike Edwards, Bus.' Development Com irlrlA; [ ■ees� =1 jrx_.0 j' • :AI PA Victoria Tourist Bureau This month's winner of the drawing for the flash photo on the homepage of the website is Mr. Bob Stepp, PA Victoria Tourist Bureau, a longtime downtown businessman and former PADA board member. Have you signed up to get your free web page on the 1PADA website? You are automatically entered in the drawing if you have a webpage. BUSINESS OF THE MONTH Independent Bible Church is the type of neighbor we love to have downtown. Their youth group is a great example for our community with their commitment to giving back and taking an ownership in their community. Weeds are not safe when they are around during our annual Clean Sweep. We admire your outreach through offer- ing clothing to those in need and we applaud your efforts to renovate the facade of your building, one of our community's oldest. Thank you for being a vibrant part of downtown. Barhop Taproom, an beer and wine tasting room will be opening sometime this month on N. Laurel. The old Elwha Theater will soon have new life. Johnnie at Captain T's has purchase the build- ing and is in the midst of a restoration of the theater and remodeling the store - front —she hopes to be in by September. Its going to be AWESOME! You've probably heard by now that Country Aire owners, Robyn and John Miletich, have purchased the "Gottschalks" building and will be relocating their busi- ness in early fall. Another great renova- tion and restoration is in store for down- town. We're going to see those win- dows in the front that many of you may remember! Watch for changes on W. First Street in the former Weisfield's lo- cation— Jewells Boutique will open this month. Sassy !Cat Salon is now open on E. First. Wednesday Farmers Market begins June 22 at the Gateway. Page 3 Line Up: Date 22 -Jun 29 -Jun 6 -Jul 13 -Jul 20 -Jul 27 -Jul 3 -Aug 10 -Aug 17 -Aug 24 -Aug 31 -Aug 7 -Sep i - � -�� I Pam • C .aa • Wide Fornnt Copies • Digital Cafes • cam repire Heather Eims 730 A Fast First Street (360) 457 -3404 Port Angeles. WA 98367 Fax (360) 457 -6958 heather @penprintinc.com • www.penprintinc.com Ever Have One of These Days ?! Dial "0" for Operator Tech Support: 'I need you to right -dick on the Open Desktop.' Customer: 'OK.' Tech Support: 'Did you get a pop -up menu ?' Customer: 'No.' Tech Support: 'OK. Right -Click again. Do you see a pop -up menu ?' Customer: 'No.' Tech Support: 'OK, sir. Can you tell me what you have done up until this point ?' Customer: 'Sure. You told me to write 'dick' and I wrote 'dick'.' On another occasion, a man making heavy breathing sounds from a phone box told a worried operator: 'I haven't got a pen, so I'm steaming up the window to write the number on.' Customer: 'I've been calling 700 -1000 for two days and can't get through; can you help ?' Operator: 'Where did you get that number, sir ?' Customer: 'It's on the door of your business.' Operator: 'Sir, those are the hours that we are open.' WEDNESDAY NIGHT CONCERTS OF THE PIER The first concert is slated for June 22nd from 6PM to 8PM and will continue each Wednesday until September 7. Type Bluegrass Ska/Big Band Bluegrass Blues /Jazz Americana/Folk A mix of Gaelic, Blues and Gospel Rock'N' Roll Blues Big Band Marimba Rock 'N' Roll Gypsy Jazz I Bound to Happen The Cody Rentas Band Olympic express big band Sequimarimba Super Trees Ranger & Re- Arrangers Coming soon! The Organization Committee has been working an a new volunteer youth program for Downtown Port Angeles which was approved Monday evening, June 13th, at the PADA board meeting. This positive and educational group will provide the youth of Port Angeles the opportunity to work directly with the PADA, building occupa- tional and life skills while providing community service and having FUN! All activities will be mentored by approved adults. This group will be a sub - committee under the Organization Committee. It's formal name will be decided with the youth involved. The purpose of the group is to establish a positive working relationship between the Downtown and the youth of our community for our mutual benefit. For our part the main benefit will be in having a volunteer group trained and able to assist with Downtown events and functions. Other benefits include: connecting with current and future shoppers, the oppor- tunity to help train the next generation of Downtown business owners, potential employee pool, and a chance to give back to our community. From the youth perspective, we will offer a safe working environment, provide mentors and the training neces- Band Deadwood Revival Locust Street Taxi The Black Berry Bushes Chez Jazz w/ Sarah Shea The Starlings Abby Mae & The Homeschool Boy's sary to fulfill their volunteer positions. Other benefits to youth include: job experience, references for scholarships and employment, business and economic education, quarterly and annual awards, community service hours, possibilities for senior culminating projects, new friends, and FUN! 5o, if you have children between 10 and 18 years of age that might like to be involved in this new venture, I invite you to come and hear what we are planning at the informational meeting June 23 at 6PM. We are meeting at the Fountain and will be escorted to a secret underground location for the meeting and a pizza party. Questions or interested in helping plan, donating as a sponsor, or acting as a mentor? Call Grace at Sterling Impres- sions Photographic, 360- 417 -3001 —Grace Kauffman, Chair �.f0 ttri1� Gil Sr't i ! �I l S:3I li l; 6Ll.115111Iij M; Casual Dining with a Northwest Flare (came ail (. rent Food, (. ;rent Service and Great Friends l na ltreakiasl, Lunch & Dinner, Cocktails. Serving parties and meetings of all sizes. Catering for your special events. 115 11. Railroad 45? -0292 �r'1fi FJ� 1 �� 3 `j �L IsT326:07 ' F( 1 tep e s (MEL17 Desi p n sl umen s au 452-82-99 Organizatiaia:?Commi 3rd Tues. -2:00 pia'. Grace Kauffman, Chair 417 -3001 Parking Committee Last Wed. — 2 :00 p.m. ]an Harbick, Chair 452 -8248 Promotion Committee 1st & 3rd Wed. — 8:30 a.m. Drew Schwab, Chair 797 -1313 Come anytime and see what's happening. Com- mittees are always looking for people who want to get involved in working together with a focus on the PADA Mission Statement "To develop and promote a healthy and prosperous Down - town". Page 4 • • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: August 16, 2011 TO: CITY COUNCIL FROM: Nathan West, Director Community and Economic Development SUBJECT: WATERFRONT TRANSPORTATION IMPROVEMENT PLAN (WTIP) PHASE II 30% DESIGN SUBMITTAL Summary: As part of the Waterfront Transportation Improvement Plan (WTIP), project lead Studio Cascade and City Staff are presenting a 30% design update on Phase 2 of the project. The design team and City staff are seeking comments and questions from Council at this time in order to move forward with 60% bid -ready documents for the boardwalk and beach portions of the project between the western edge of the Blackball Ferry dock and the Valley Creek Estuary. Recommendation: View presentation and provide feedback to design team. Background / Analysis: On August 2, 2010, the City Council selected Studio Cascade as the lead consultant for the Waterfront and Transportation Improvement Plan (WTIP). This project's scope was based on the outcomes of the American Institute of Architects Sustainable Design Assessment Team report that was issued in 2009. The primary focus of the project is the downtown waterfront development, but also incorporates city -wide transportation and wayfinding elements. In February of this year, Council approved the concept plan for the waterfront development in the area extending from the Valley Creek Estuary to Hollywood Beach. At that meeting, staff discussed proceeding with a phased approach which would identify portions of the waterfront to be developed into construction documents in a phase 2 scope based on priority, cost, and schedule. On March 15, Council elected to develop the portion along Railroad Avenue between the west side of the Blackball Ferry dock and Oak Street (known as the boardwalk) into 100% bid -ready drawings, and the portion between Oak Street and the Valley Creek February 1, 2010 Constru cost estimates Cost Waterfront I $ 4,009,471 Transportation Permitting/ Management Total ction Est. Soft Phase II Costs Contract Costs $1,997,524 I $912,157 1 $139,870 $200,900 $1,252,927 March 15, 2011 City Council Re: Waterfront Transportation Improvement Plan Contract Page 2 Estuary (known as the West -end Park) into 60% bid -ready drawings. Transportation items under Phase 2 consists of developing nodes at First/Front and Race streets, developing a bicycle plan on Race between Front and the Park Visitor Center, an alternative Cross Town Route Study, and updating the Transportation Comprehensive Plan to fulfill Washington State Growth Management Act requirements. The total cost of these items along with the waterfront portions and project management associated with Phase 2 is $ 1,252,927. Phase 2 construction costs presented at the March Council meeting were based on concept plans. Phase 2 of the project allowed for further exploration of technical aspects related to construction, engineering, environmental assessments, and permitting. Associated with 30% design documents are more refined cost estimates for construction of the portions of the Phase 2 waterfront development. PORT ANGELES WTIP - WATERFRONT DEVELOPMENT PROJECT - PHASE 1 CONSTRUCTION COST SUMMARY - 30% SUBMITTAL CIVIL. } $269.966.738 LANDSCAPE 1 $140.839.90! !ARCHITECTURAL $88.535.70 STRUCTURAL 1 $0:001 ELECTRICAL $351,974.80E ! E ! I SUB -TOTAL $851,317.131 SEGMENT A3 - WEST SEGMENT A4 - OAK i END PARK EAST STREET CITY OF PORT ANGELES PRIMARY POWER CHANGES $229.46827! $50.145.56 $8.809.26 $0 ;001 $50,080. $338,503.88 SEGMENT AS - ESPLANADE $0.001 $0.001 $195,655,23 $1,686;000.00 $41,950.801 51923,606.033 PROJECT TOTAL SEGMENT AC- RAILROAD AVENUE. FAR WEST It is important to emphasize that construction cost estimates have already been reduced in developing 30% design documents. Staff and the design team will continue to explore cost savings associated with construction as designs are further refined into 60% and 100% bid -ready documents. With this 30% design submittal, Phase 2 of the WTIP is on schedule to be complete by December of 2011. There will be another design update presented to Council in the fall of this year at 60% completion. Please note that currently Phase 2 only approves 100% design for the portion along Railroad Avenue between the western edge of the Ferry terminal and Oak Street, and 60% for the West -end Park. Studio Cascade and City staff are seeking comments and questions from Council prior to moving forward with further design. 5297,296.761 $16,023.431 $49.772.03! $0.001 $224,604.80! $587,697.021 $109,862.16 $3.810,98823 D -2 • • • • • CALL TO ORDER - SPECIAL MEETING: ROLL CALL: PRESENTATION: CTTY COUNCIL SPECIAL MEETING Port Angeles, Washington July 29, 2011 Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 11:43 a.m. Members Present: Mayor Di Guilio [arrived at 12:09 p.m.], Deputy Mayor Perry, Councilrnembers Kidd, and Nelson. Members Absent Councilmember Collins, Downie, and Mania. Staff ff Present: ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 1:19 p.m. Dan Di Guilio, Mayor Carol Hagar, Deputy City Clerk City Council and staff viewed a presentation conducted by David Montgomery, Budget Officer of the Quinault Indian Nation, regarding budgeting for outcomes. Council discussion followed. No action was taken. 1 Manager Myers, Attorney Bloor, Deputy Clerk Hagar, D. McKeen, Y. Ziomkowski, R. Brackett, J. Norberg, B. Horton, D. Bellamente, E. Schilke, T. Agesson, R. Hostetler, S. Roberds, R. Bonine, L. Dunbar, T. Nevaril, K. Haney, and B. McFall. CALL TO ORDER - SPECIAL MEETING: ROLL CALL: PRESENTATION: CITY COUNCIL SPECIAL MEETING Port Angeles, Washington August 2, 2011 Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 8:30 a.m. Members Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Downie, Mania, and Nelson. Members Absent Councilmember Collins and Kidd. Staff Present: Manager Myers, Attorney B loor, Clerk Hurd, N. West, and R. Korcz. City Council and staff viewed a presentation conducted by Lisa Hill, Vice President of the Buxton Company, regarding the benefits of a retail market analysis for the City of Port Angeles. Council discussion followed. No action was taken. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 9:30 a.m. Dan Di Guilio, Mayor Janessa Hurd, City Clerk 1 F -2 • • • • CALL TO ORDER - SPECIAL MEETING: ROLL CALL: Members Present: WORK SESSION: CITY COUNCIL SPECIAL MEETING Port Angeles, Washington August 2, 2011 Commission Doherty called the joint special meeting of the Board of Clallam County Commissioners and the Port Angeles City Council to order at 4:00 p.m. Members Absent: None. County Commissioners: ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 5:03p.m. Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins [arrived at 4:05 p.m.], Downie, Kidd, Mania, and Nelson. Staff Present: Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, N. West, and Y. Ziomkowski. Commissioners Chapman, Doherty, and Tharinger. County Staff: Administrator Jones, L Burks, D. Earley, P. Rushton, B. Martin, S. Gray, R. Tyler, and Upham. The Board of Clallam County Commissioners and the Port Angeles City Council conducted a joint meeting to discuss the City- County Local Government Cooperative Services Study Group final report. The report identified areas of current cooperation between the two entities and potential areas for future cooperation. Suggestions were made to have regular joint meeting two or more times a year. No action was taken. Dan Di Guilio, Mayor Janessa Hurd, City Clerk CALL TO ORDER- Mayor Di Guilio called the regular meeting of the Port Angeles City Council to REGULAR MEETING: order at 6:00 p.m. ROLL CALL: PLEDGE OF ALLEGIANCE: CITY COUNCIL MEETING Port Angeles, Washington August 2, 2011 Members Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Member's Absent: None. Staff Present: Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, T. Pierce, D. Beery, D Bellamente, R. Bonine, J. Matthews, J. Harper, K. Neal, and S. Johns. Mayor Di Guilio led the Pledge of Allegiance to the Flag. CEREMONIAL 1. Olympic Peninsula Senior Games Week MATTERS/ PROCLAMATIONS/ Mayor Di Guilio presented Senior Center Supervisor D Bellamente with a & EMPLOYEE proclamation recognizing August 21 -28, 2011 as Olympic Peninsula Senior Games RECOGNITIONS: week. OTHER 1. Combined Sewer Overflow Professional Services Agreement Amendment CONSIDERATIONS: No. 11 Mayor Di Guilio asked if Council had any questions for the Washington State Department of Ecology (DOE) because they would be available by phone only between 6:15 p.m. and 6:30 p.m. Councilmember Kidd stated that she had questions regarding the individual permit and litigation protection. Engineering Manager Neal responded to her questions and Mayor Di Guilio stated that Council would still call DOE at the available time. PUBLIC COMMENT: Devon Graywolf, 438 Lopez, submitted additional petition signatures against clear cutting trees in Lincoln Park. The following members of the public spoke in opposition to clear cutting trees in Lincoln Park: Devon Graywolf, 438 Lopez, William Hunt , 438 Lopez, and Debra Wilson, 115 E. Orcas Ave. Andrew Schwab, 116 E. 106 St., spoke in favor of the City conducting a Retail Market Analysis with the Buxton Company. Darlene Schanfald, PO Box 2664, Sequim, spoke in opposition to the Brown & Caldwell Contract amendment. F -4 • • CITY COUNCIL MEETING August 2, 2011 OTHER 1. Combined Sewer Overflow Professional Services Agreement Amendment CONSIDERATIONS: No. 11 (Cont'd) Robert Bergquist and Greg Zentner from the Washington State Department of Ecology (DOE) attended the meeting by speakerphone. Councilmember Kidd inquired why the individual permit was needed to protect DOE and the City from litigation. Robert Bergquist responded that the individual permit was needed because the construction project was on a contaminated site and the general permit did not allow for complexities of that nature. Council discussion followed. It was moved by Perry and seconded by Nelson to: Approve and authorize the City Manager to sign Amendment No. 11 to the Consultant Agreement With Brown and Caldwell, in an amount not to exceed $224,500, which increases the maximum compensation under the agreement from $3,968,915 to $4,193,415, and to make minor modifications to the agreement, if necessary. Motion carried 6 with Mania voting in opposition. Break: Mayor Di Guilio recessed the meeting for a break at 6:58 p.m. The meeting reconvened at 7:07 p.m. QUASI - JUDICIAL 1. Ralston Rezone REZ 11 -01, West of Porter Street and Park Avenue MATTERS — Not Requiring Public Mayor Di Guilio asked Council the standard qualifying questions for quasi-judicial Hearings: matters and all Councilmembers responded that they could hear the matter fairly. No members of the public objected. Economic and Community Development Director West stated that this was a closed record hearing and that the Planning Commission recommended denial of the rezone application. He introduced Associate Planner Johns, who conducted a brief presentation on the matter. Planner Johns summarized that the proposed rezone property could not be rezoned as a high- density zone because the Comprehensive Plan did not support this zoning change and there were no other high - density zones in the area. Council discussion followed. It was moved by Mania and seconded by Kidd to: Concur with the recommendation of the Planning Commission to deny the requested rezone based on findings 1 -12, and conclusions A -D, in Attachment A, which are attached to become a part of these minutes. Motion carried 7 - 0. FINANCE: 1 City Council Chambers & Conference Room Audio Systems Finance Director Ziomkowski stated that the current Council Chamber Audio system was over 20 years old and total replacement of the system is needed. She described the new proposed system including the options of adding a system to the Jack Pittis Conference Room, Engineering Conference Room, and a portable conferencing system. Council discussion followed. 2 F -5 FINANCE: (Cont'd) WORK SESSION: (Cont'd) LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: WORK SESSION: It was moved by Collins and seconded by Mania to: Award the base contract in the amount of $91,207.57, plus the optional system of a portable conferencing microphone system in the amount of $9,519.75, for a total amount not to exceed $100,72732. Motion carried 7 - 0. 2. Conditions Assessment and Cost Analysis — Historic Firehouse, 215 South Lincoln Street Director West introduced City Archaeologist Beery, who provided a presentation regarding the conditions assessment and cost analysis for the building at 215 South Lincoln Street. He stated that the building was structurally sound but needed some immediate work to prevent damage to the back of the building. He also provided a cost analysis for a complete renovation of the building. Manager Myers stated that the Real Estate Committee recommended that the City take the next six months to determine a municipal purpose for the building, as required by State law, and look for feasible grant sources. If these cannot be found, then they recommended selling the building. Council discussion followed. It was moved by Mania and seconded by Downie to: Accept the recommendation of the Real Estate Committee, which is to use a six month period to determine whether the building has any municipal purpose and research grant funding sources; if these two criteria are not met the City should sell the building to a private buyer who will restore the building, within a six month period; and if it is not sold within a six month period then the Council should reconvene and consider the future use of the building. Motion carried 7 - 0. Mayor Di Guilio appointed a committee of the Council to determine the municipal purpose of the building, and to seek funding for renovation, including Councilmembers Kidd, Mania, Perry, and to invite the County to appoint members as well. None. 1. Mid -Year 2011 Financial Report Director Ziornkowski provided a PowerPoint presentation regarding the Mid -year 2011 Financial Report summarizing the City's financials as of June 30, 2011. She also discussed the City's new process, budgeting for priorities, and the upcoming budget schedule. Council discussion followed. 3 CITY COUNCIL MEETING August 2, 2011 F -6 • CITY COUNCIL MEETING August 2, 2011 WORK SESSION: (Cont'd) Break: Mayor Di Guilio recessed the meeting for a break at 8:58 p.m. The meeting reconvened at 9:06 p.m. CITY COUNCIL None. REPORTS: 3. Downtown Parking Enforcement During Special Events Manager Myers stated that this agenda item was at the request of Deputy Mayor Perry. Deputy Mayor Perry described recent issues related to downtown parking during special events and asked Council to discuss the possibility of eliminating parking enforcement on the Fridays prior to special event weekends. He also expressed concerns regarding charges at The Gateway parking structure during the last weekend for parking spots that are normally free of charge. Council discussion followed. Manager Myers stated that staff will consult with the Port Angeles Downtown Association, the Port Angeles Business Association, and Clallam Transit and then bring back recommendations to Council at a later meeting. CONSENT AGENDA: It was moved by Mania and seconded by Nelson to approve the Consent Agenda to include: ORDINANCES NOT 1. Ordinance Establishing Hearings Examiner Position REQUIRING PUBLIC HEARINGS: Director West stated that the first reading had been conducted and staff had been directed to identify funding sources. Staff now recommends that the funding discussion take place during budget discussions at the September 6, 2011, City Council meeting. FINANCE: (Cont'd) 1. City Council Minutes for July 19, 2011, 2. Expenditure Approval List: 7/9/11 to 7/22/11 for $772,555.59, and 3. 2011 Power Line tree Trimming Contract, WF #133412 -03. Motion carried 7 -0 Mayor Di Guilio continued the second reading of the Ordinance to the City Council meeting on September 6, 2011. 1. 200] Electric Revenue Bond Refinancing Director Ziomkowski• stated that staff had found a favorable refinance interest rate of 3.5% with First Federal, a local bank. She summarized that refinancing would save the City approximately $100,000. It was moved by Collins and seconded by Kidd to: Authorize the Finance Director to negotiate the terms of a loan for the 2001 Electric Revenue Bonds, with First Federal. Motion carried 7 -0. INFORMATION: EXECUTIVE SESSION: RETURN TO OPEN SESSION: Manager Myers spoke regarding the reports included in the packet, meetings at the Port Angeles Senior Center regarding the Rayonier Site and the soil dioxin study hosted by the Washington State Department of Ecology, the Waterfront & Transportation Improvement project, the upcoming meeting between the City of Victoria Parks & Recreation Director and Recreation Manager Bonine, the Buxton Company's presentation regarding the Retail Market Analysis, an upcoming meeting with the Port Angeles Chamber of Commerce regarding the new tagline for the City of Port Angeles, and a recent tour provided by the City of Anacortes regarding redevelopment of their downtown and waterfront areas. Council discussion followed. Based upon input from Attorney Bloor, Mayor Di Guilio announced the need for an Executive Session for approximately 30 minutes under the authority of RCW 42.30.110(1)(i), for the purpose of discussing potential litigation with legal counsel, and for a Closed Session under RCW 42.30.140 (4)(b), for the purpose of planning, or adopting, the strategy or position to be taken by the City during the course of collective bargaining. The Executive and Closed Session convened at 9:23 p.m. The session was extended by announcement for 20 minutes at 9:54 p.m. The Executive and Closed Session concluded at 10:20 p.m. Council reconvened in regular open session and added a new agenda item: Proposal to retain an outside Attorney to help prosecute Krei Architecture for City of Port Angeles and Clallam Transit claims arising out of the Gateway project. It was moved by Downie and seconded by Perry to: Authorize the City Manager to retain Ryan, Swanson & Cleveland, PLLC, for purposes of prosecuting City of Port Angeles and Clallam Transit claims against Krei Architecture. Motion carried 7 -0. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 10:20 p.m. Dan Di Guilio, Mayor Janessa Hurd, City Clerk 5 CITY COUNCIL MEETING August 2, 2011 F -8 • • • • • • EXECUTIVE SESSION Date: Aumust 2, 2011 Expected length of session: 30 minutes Is action expected following the session: Possible. rgs f nS. ". .: F ^�` r .';/,. ��;�.. ✓'.,. 'vS:'` S�.'v'o ': �' o .7 :, ,.-., v c., ; ,•uy'. z'.� _ ^ F'w'x3 - . ,",�So . 3_ -.z��. �,,�: �A�,:; , At the` tart ,of Executive '..Se sign �r mind : arti b .': c". .`. o .'fl -'.. ... - .�. { "N. .,. •`F. r 3 o. , '. C.` o`,.:p. ,'p`.:�F' ... �. �,' " k�: i "S'S`. • Only announced topics may be discussed • No final action can be taken in Executive Session • Discussions are confidential Reason for Executive Session: To consider matters affecting national security. To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. To review negotiations on the performance of public bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company. To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge. To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. F -9 EXECUTIVE SESSION August 2, 2011 To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public. X To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Closed session under RCW 42.30.140: To discuss proceedings concerned with the formal issuance of an order granting, suspending, revoking, or denying any license, permit, or certificate to engage in any business, occupation, or profession, or to receive a license for a sports activity or to operate any mechanical device or motor vehicle where a license or registration is necessary; or Meeting of a quasi-judicial body relating to a quasi - judicial matter between named parties as distinguished from a matter having general effect on the public or on a class or group. Matters governed by chapter 34.05 RCW, the Administrative Procedure Act. X Collective bargaining session with employee organization, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement or a portion of a meeting which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the negotiations or proceedings while in progress. Time session began: 9 :23 p.m. Was session extended by announcement: Yes if so, when: 9 :54 p.m. Time session ended: 10 :20 p.m. Mayor City Clerk In attendance: Manor Di Guilio. Deputy Manor Perrv. Councilmembers Collins. Downie, Kidd. Mania, and Nelson. Manager Myers. Attornev Bloor. Y. Ziomkowski. G. Cutler. B. Coons [left at 9:34 p.m.1. and D. McKeen [left at 9:34 p.m.1. 2 F -10 • Vendor OLYMPIC COMMUNITY ACTION PROGP ASCO PACIFIC SUPPLY CO INC BILL'S PLUMBING & HEATING INC C & H DISTRIBUTORS LLC CHIEF SUPPLY INC CLALLAM CNTY TREASURER DEPARTMENT OF REVENUE -WIRES DIAMONDBACK FIRE & RESCUE, LLC INVARION, INC LEXIPOL LLC PORT ANGELES MARATHON ASSOC. SALVATION ARMY 0 PORT ANGELES CITY TREASURER Legislative PORT ANGELES CITY TREASURER QWEST QWEST City Manager Department QWEST City Manager Department PORT ANGELES CITY TREASURER City of Port Angeles City Council Expenditure Report From: 712 312 017 To: 8/5/2011 Description REFUND JULY 2011 DUP PMT AUTO & TRUCK MAINT. ITEMS SANIKAN RAYONIER SITE JUL 8 CD DRAWERS STATIONARY MEDIA CABINET, SHIP COSTS ON ORDER,BADGE SHIP COSTS ON ORDER,BADGE PPL HEART,LIFE SAVE,MERIT 2 VALOR MEDALS /RIBBONS,DE CVCA TO CLALLAM CO TREASU Excise Tax Return -June Excise Tax Return -June HYDRAULIC FLUID MEMBERSHIPS DAILY TRNG BULLETINS8 /1/1 PEER DEPOSIT REFUND -MARAT OL REFUNDS EDC Lunch Mtg- Collins Mayor & Council Legislative Mtgs Reimb - Myers 07 -14 NC 3604570968343B 07 -14 A/C 3604571535571B 07 -14 A/C 3604570831558B 07 -14 A/C 36045704111 99B 07 -14 A/C 3604576684085B 07 -16 A/C 206T359336570B City Manager Office 07 -14 NC 3604570968343B 07 -14 A/C 3604571535571B 07 -14 A/C 3604570831558B 07 -14 A/C 3604570411199B 07 -14 A/C 3604576684085B 07 -16 A/C 206T359336570B Human Resources Archives Records Smr -Hurd Copies /Public Rcrds -Hurd 07 -14 NC 3604570968343B 07 -14 A/C 3604571535571B 07 -14 A/C 3604570831558B Page 1 Account Number 001- 0000 - 213.10 -90 001- 0000 - 237.00 -00 001- 0000 - 239.96 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 -0000- 237.00 -00 001- 0000 - 237.00=00 001 - 0000 - 229.40 -00 001- 0000 - 229.30 -00 001- 0000 - 229.30 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 -0000- 239.10 -00 001- 0000 - 213.10 -91 Division Total: Department Total: 001 -1160- 511.31 -01 Division Total: Department Total: 001-1210-513.43-10 001 -1210- 513.42 -10 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 001 -1210- 513.42 -10 001 -1210- 513.42 -10 001 -1210- 513.42 -10 Division Total: 001 - 1220- 516.42 -10 001 - 1220- 516.42 -10 001 -1220- 516.42 -10 001 -1220- 516.42 -10 001 -1220- 516.42 -10 001 - 1220 - 516.42 -10 Division Total: 001 -1230- 514.31 -01 001- 1230- 514.41 -50 001 - 1230- 514.42 -10 001 -1230- 514.42 -10 001 -1230- 514.42 -10 Date: 8/10/2011 Invoice Amount 556.00 -64.11 85.00 -97.60 -52.57 -8.60 7.68 -75.02 -11.60 248.13 209.87 1,400.40 -4.17 -31.50 - 226.80 350.00 25.00 $2,310.11 $2,310.11 9.00 $9.00 $9.00 23.10 2.32 1.93 1.16 55.89 7.31 28.15 $119.86 0.47 0.39 0.23 11.18 1.46 5.63 $19.36 55.61 3.45 0.23 0.19 0.12 F -11 Vendor QWEST City Manager Department GOVT FINANCE OFFCRS ASN INSIGHT PUBLIC SECTOR David Montgomery QWEST Finance Department QWEST UNITED PARCEL SERVICE WASHINGTON (AUDITOR), STATE OF Finance Department DATABAR INCORPORATED EQUIFAX FEDERAL EXPRESS CORP Jordon Lemon PACIFIC OFFICE EQUIPMENT INC PUGET SAFETY EQUIPMENT INC QWEST VERIZON WIRELESS Finance Department City of Port Angeles City Council Expenditure Report From: 7123/2011 To: 81512011 Description Account Number 07 -14 NC 3604570411199B 001 -1230- 514.42 -10 07 -14 A/C 3604576684085B 001- 1230 - 514.42 -10 07 -16 NC 206T359336570B 001 - 1230 - 514.42 -10 City Clerk Division Total: City Manager Department Department Total: GFOA DUES THRU 9/2012 001 - 2010 - 514.49 -01 COMPUTER HARDWARE &PERIPH1001 - 2010- 514.31 -01 RADIO & TELECOMMUNICATION 001 - 2010- 514.31 -01 COMPUTERS,DP & WORD PROC. 001 -2010- 514.31 -60 BUDGETING PRESENTATION 07 -14 A/C 36045709683436 07 -14 NC 3604571535571B 07 -14 A/C 3604570831558B 07 -14 A/C 36045704111 99B 07 -14 A/C 3604576684085B 07 -16 A/C 206T359336570B Finance Administration 07 -14 A/C 3604570968343B 07 -14 A/C 3604571535571B 07 -14 A/C 3604570831558B 07 -14 NC 3604570411199B 07 -14 A/C 3604576684085B 07 -16 A/C 206T359336570B Shipping Chgs JUNE AUDIT HOURS Accounting CYCLES 6 -10 7/18/11 CYCLES 11 -15 7/22/11 CYCLES 16 -20 7/29/11 CREDIT REPORTS Shipping Chgs BOOT ALLOWANCE FILE CAB LOCK INSTALLED Bank Fee 07 -14 A/C 3604570968343B 07 -14 NC 3604571535571B 07 -14 A/C 3604570831558B 07 -14 A/C 3604570411199B 07 -14 A/C 3604576684085B 07 -16 A/C 206T359336570B 07 -13 a/c 271272753 -00001 Customer Service Page 2 001 -2010- 514.43 -10 001 -2010- 514.42 -10 001 - 2010- 514.42 -10 001 - 2010- 514.42 -10 001 -2010- 514.42 -10 001 - 2010- 514.42 -10 001 -2010- 514.42 -10 Division Total: 001 - 2023 -51 4.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001 - 2023 - 514.42 -10 001- 2023 -51 4.42 -10 001 - 2023 - 514.41 -50 Division Total: 001 -2025- 514.41 -50 001 -2025- 514.41 -50 001 -2025- 514.41 -50 001 -2025- 514.41 -50 001 - 2025 - 514.48 -10 001 - 2025 - 514.31 -11 001 - 2025 - 514.48 -10 001 - 2025 - 514.41 -50 001 - 2025 - 514.42 -10 001- 2025 - 514.42 -10 001 - 2025 -51 4.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001 - 2025 - 514.42 -10 001- 2025 - 514.42 -10 Division Total: Date: 8/10/2011 Invoice Amount 5.59 0.73 2.81 $68.73 $207.95 190.00 158.25 282.91 441.18 213.38 1.63 1.36 0.81 39.12 5.12 19.70 $1,353.46 2.09 1.75 1.05 50.30 6.58 25.33 51.18 8,890.13 $9,028.41 1,906.03 1,956.56 1,597.35 61.76 17.76 54.16 68.65 5.00 3.02 2.53 1.51 72.66 9.50 36.59 71.37 $5,864.45 F -12 Vendor MORNINGSIDE UNITED PARCEL SERVICE Finance Department DELL MARKETING LP QWEST Attorney CAMERON, PAMELA CLALLAM PUBLIC DEFENDER DELL MARKETING LP QWEST Attorney CLALLAM CNTY AUDITOR LINCOLN STREET STATION PORT ANGELES CITY TREASURER QWEST Community Development PORT ANGELES CITY TREASURER QWEST City of Port Angeles City Council Expenditure Report From: 712 3/2 011 To: 8/5/2011 Description JULY COPY ROOM SERVICES Shipping Chgs Shipping Chgs Reprographics Finance Department 07 -14 NC 36045709683438 07 -14 A/C 36045715355718 07 -14 A/C 36045708315588 07 -14 A/C 3604570411199B 07 -14 A/C 3604576684085B 07 -16 A/C 206T359336570B Attorney Office 11.5 HRS. D.CT.COVERAGE Public Defender Fees PABAIChamber Mtg -West Chamber Mtg -West 07 -14 A/C 3604570968343B 07 -14 A/C 3604571535571B 07 -14 A/C 3604570831558B 07 -14 A/C 3604570411 1 99B 07 -14 A/C 36045766840856 07 -16 A/C 206T359336570B Planning Sheet Protectors- Pangrle 07 -14 A/C 3604570968343B 07 -14 A/C 36045715355716 07 -14 A/C 3604570831558B 07 -14 A/C 36045704111996 07 -14 A/C 36045766840858 Page 3 Account Number 001- 2080 - 514.41 -50 001- 2080 -51 4.42 -10 001 - 2080 -51 4.42 -10 Division Total: Department Total: COMPUTER HARDWARE&PERIPH1001 -301 0 -51 5.31 -01 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 001 -3010- 515.42 -10 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 001 -3010- 515.42 -10 Division Total: 001 - 3021 - 515.41 -50 001 - 3021 - 515.41 -50 COMPUTER HARDWARE &PERIPH1001 -3021- 515.31 -01 07 -14 A/C 36045709683438 001 -3021- 515.42 -10 07 -14 NC 36045715355716 001- 3021 - 515.42 -10 07 -14 NC 36045708315586 001 - 3021 - 515.42 -10 07 -14 A/C 3604570411199B 001- 3021 - 515.42 -10 07 -14 A/C 3604576684085B 001 - 3021 - 515.42 -10 07 -16 NC 206T359336570B 001- 3021 - 515.42 -10 Prosecution Division Total: Attorney Department To tal: CL COUNTY FILING FEES - 001- 4010 - 558.31 -01 MAIL SERVICE SHORE MASTER 001 -4010- 558.31 -01 FED EX SHORELINE CONTRACT .001 -4010- 558.31 -01 001-4010-558.31-01 001- 4010- 558.31 -01 001 -4010- 558.42 -10 001 -4010- 558.42 -10 001 -4010- 558.42 -10 001 - 4010- 558.42 -10 001 -4010- 558.42 -10 001-4010-558.42-10 Division Total: 001- 4020 - 524.31 -01 001 -4020- 524.42 -10 001 - 4020 - 524.42 -10 001 - 4020 - 524.42 -10 001 - 4020- 524.42 -10 001-4020-524.42-10 Date: 8/10/2011 Invoice Amount 855.00 40.00 20.00 $915.00 $17,161.32 392.21 1.39 1.17 0.70 33.54 4.39 16.89 $450.29 690.00 5,100.00 392.21 0.93 0.78 0.47 22.36 2.92 11.26 $6,220.93 $6,671.22 199.00 20.46 9.82 14.29 13.00 1.74 1.45 0.87 41.92 5.48 21.11 $329.14 25.39 0.60 0.51 0.30 14.53 1.90 F-13 Vendor QWEST SUNSET DO -IT BEST HARDWARE VERIZON WIRELESS Community Development QWEST VERIZON WIRELESS Community Development CHIEF SUPPLY INC Brian Smith QUILL CORPORATION QWEST Police Department CLALLAM CNTY HUMANE SOCIETY Police Department QUILL CORPORATION QWEST Police Department BOSTEC INC CHIEF SUPPLY INC DELL MARKETING LP INSIGHT PUBLIC SECTOR LEXIPOL LLC LINCOLN STREET STATION John Nutter City of Port Angeles City Council Expenditure Report From: 7/2312071 To: 81512011 Description 07 -16 A/C 206T359336570B TAPE MEASURE 07 -15 a/c 264230412 -00003 Building 07 -14 A/C 36045709683436 07 -14 AIC 3604571535571B 07 -14 NC 3604570831558B 07 -14 NC 36045704111996 07 -14 AIC 3604576684085B 07 -16 A/C 206T359336570B 07 -15 a/c 264230412 -00003 Code Compliance Community Development SHIP COSTS ON ORDER,BADGE SHIP COSTS ON ORDER,BADGE 2 VALOR MEDALS/RIBBONS,DE SUPPLIES FOR ACCREDITATIO OFFICE SUPPLIES, GENERAL 07 -14 A/C 3604570968343B 07 -14 A/C 3604571535571B 07 -14 NC 3604570831558B 07 -14 A/C 36045704111996 07 -14 A/C 36045766840856 07 -16 A/C 206T359336570B Police Administration 3RD QUARTER Intergovernmental Svcs OFFICE SUPPLIES, GENERAL 07 -14 AIC 36045709683436 07 -14 A/C 3604571535571g 07 -14 AIC 3604570831558B 07 -14 A/C 36045704111998 07 -14 A/C 36045766840856 07 -16 AIC 206T359336570B Investigation BREATHOLIZER SUPPLIES,B S PPL HEART,LIFE SAVE,MERIT Account Number 001 - 4020 - 524.42 -10 001 - 4020 - 524.31 -01 001 - 4020 - 524.42 -10 Division Total: 001 - 4030 - 559.42 -10 001- 4030 - 559.42 -10 001- 4030 - 559.42 -10 001 -4030- 559.42 -10 001 -4030- 559.42 -10 001- 4030 - 559.42 -10 001- 4030 - 559.42 -10 Division Total: Department Total: 001 - 5010- 521.31 -01 001 - 5010 - 521.31 -01 001 -5010- 521.31 -01 001 -5010- 521.31 -01 001 -5010- 521.31 -01 001 -5010- 521.42 -10 001 -5010- 521.42 -10 001 -5010- 521.42 -10 001 -5010- 521.42 -10 001 -5010- 521.42 -10 001 -5010- 521.42 -10 Division Total: 001 -5012- 521.41 -50 Division Total: 001 -5021- 521.31 -01 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 Division Total: 001-5022-521.31-01 001 -5022- 521.31 -01 COMPUTER HARDWARE &PERIPHI001 -5022- 521.31 -60 COMPUTER HARDWARE &PERIPHI001 -5022- 521.31 -60 DAILY TRNG BULLETINS8/1/1 SHIPPING AND HANDLING FUEL FOR VEHICLE #1111 - Page 4 001- 5022 - 521.49 -01 001 - 5022 - 521.42 -10 001 -5022- 521.43 -10 Date: 8/10/2611 Invoice Amount 7.32 13.16 60.75 $124.46 0.09 0.08 0.05 2.24 0.29 1.13 15.19 $19.07 $472.67 -99.04 110.95 149.60 78.80 83.88 • 3.72 3.07 1.83 89.43 11.70 45.04 $478.98 13,500.00 $13,500.00 28.77 2.32 1.95 1.16 55.89 7.31 28.15 $125.55 197.69 968.01 196.11 211.36 2,926.80 9.82 74:88 F -14 • • • Vendor NAPA AUTO PARTS OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC PORT ANGELES POLICE DEPARTMENT QWEST SWAIN'S GENERAL STORE INC Police Department COPY CAT GRAPHICS Police Department C & H DISTRIBUTORS LLC CANON USA, INC LINCOLN. STREET STATION PEN PRINT INC QUILL CORPORATION QWEST Police Department CANON USA, INC OLYMPIC STATIONERS INC City of Port Angeles City Council Expenditure Report From: 7123/2011 To: 815/2011 Description • HEADLTS FOR PATROL VEHS,J OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL FLOOR COVERING, INSTALLED G1 Bill Notebook dividers Batteries /keys Bridge Toll Bridge Toll 07 -14 A/C 3604570968343B 07 -14 NC 3604571535571B 07 -14 A/C 3604570831558B 07 -14 NC 3604570411199B 07 -14 NC 3604576684085B 07 -16 A/C 206T359336570B BAGS,BAGG ING,TI ES, EROSION CLEANING COMPOSITIONISOLV Patrol CLOTHING & APPAREL Reserves & Volunteers STATIONARY MEDIA CABINET, 8 CD DRAWERS OFFICE MACHINES & ACCESS SHIPPING AND HANDLING OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL 07 -14 NC 3604570968343B 07 -14 NC 3604571535571B 07 -14 NC 3604570831558B 07 -14 A/C 3604570411199B 07 -14 NC 3604576684085B 07 -16 NC 206T359336570B 07 -23 a/c 206T031979835B 07 -20 a/c 206Z200017790B Records Police Department COPY MACHINE OFFICE MACHINES & ACCESS SUPPLIES SUPPLIES CK Registry Page 5 Account Number 001 -5022- 521.31 -01 001- 5022 - 521.31 -01 001- 5022 - 521.31 -01 001 -5022- 521.31 -01 001-5022-521.31-01 001 - 5022 - 521.31 -80 001- 5022 - 521.43 -10 001 - 5022 - 521.43 -10 001- 5022 - 521.42 -10 001-5022-521.42-10 001 - 5022 - 521.42 -10 001- 5022 - 521.42 -10 001- 5022 - 521.42 -10 001 -5022- 521.42 -10 001 - 5022 - 521.31 -01 001 - 5022 - 521.31 -01 Division Total: 001 -5026- 521.31 -11 Division Total: 001 - 5029 - 521.31 -01 001 -5029- 521.35 -01 001 - 5029 - 521.45 -31 001 -5029- 521.42 -10 001 -5029- 521.31 -01 001 -5029- 521.31 -01 001 -5029- 521.31 -01 001 - 5029 - 521.31 -01 001- 5029 - 521.42 -10 001- 5029 - 521.42 -10 001 -5029- 521.42 -10 001- 5029 - 521.42 -10 001 - 5029 - 521.42 -10 001 -5029- 521.42 -10 001- 5029 - 521.42 -10 001 - 5029 - 521.42 -10 Division Total: Department Total: 001 -6010- 522.45 -31 001 -6010- 522.31 -01 001 -6010- 522.31 -01 001 - 6010- 522.31 -01 001-6010-522.31-01 Date: 8/10/2011 Invoice Amount 25.01 10.36 10.36 227.58 8.65 8.60 8.00 8.00 6.50 5.45 3.23 156.49 20.47 78.81 40.65 56.34 $5,259.17 80.43 $80.43 678.39 1,259.40 384.71 18.67 214.63 75.49 157.83 59.97 2.32 1.95 1.15 55.89 7.31 28.15 64.74 199.03 $3,209.63 $22,653.76 190.69 12.18 9.76 13.95 -15.21 F -15 QWEST Vendor QWEST Fire Department BAXTER AUTO PARTS #15 DIAMONDBACK FIRE & RESCUE, LLC PACIFIC OFFICE EQUIPMENT INC QWEST VERIZON WIRELESS Fire Department QWEST Fire Department QWEST Fire Department DELL MARKETING LP City of Port Angeles City Council Expenditure Report From: 7/23/2011 To: 8/5/2011 Description 07 -14 AIC 3604570968343B 07 -14 AIC 3604571535571B 07 -14 A/C 3604570831558B 07 -14 A/C 3604570411199B 07 -14 AIC 3604576684085B 07 -16 A/C 206T359336570B 07 -14 NC 3604570968343B 07 -14 A/C 3604571535571B 07 -14 A/C 3604570831558B 07 -14 NC 3604570411199B 07 -14 NC 3604576684085B 07 -16 AIC 206T359336570B Fire Administration CAR WASH HYDRAULIC FLUID COMPUTERS,DP & WORD PROC. 07 -14 A/C 3604570968343B 07 -14 A/C 3604571535571B 07 -14 A/C 3604570831558B 07 -14 A/C 3604570411199B 07 -14 NC 3604576684085B 07 -16 A/C 206T359336570B 07 -15 a/c 264395724 -00001 Fire Supression 07 -14 NC 3604570968343B 07 -14 AIC 3604571535571B 07 -14 A/C 3604570831558B 07 -14 NC 3604570411199B 07 -14 NC 3604576684085B 07 -16 NC 206T359336570B Fire Volunteers 07 -14 NC 3604570968343B 07 -14 NC 3604571535571B 07 -14 A/C 3604570831558B 07 -14 NC 3604570411199B 07 -14 A/C 3604576684085B 07 -16 A/C 206T359336570B Fire Prevention COMPUTER HARDWARE&PERIPHI001- 6040 - 522.31 -60 COMPUTER HARDWARE &PERI PH1001- 6040- 522.31 -60 07 -14 A/C 3604570968343B 001- 6040 - 522.42 -10 07 -14 NC 3604571535571 B 001 -6040- 522.42 -10 Page 6 Dale: 8/10/2011 Account Number Invoice Amount 001 -6010- 522.42 -10 3.25 001 -6010- 522.42 -10 2.73 001 -6010- 522.42 -10 1.63 001 -6010- 522.42 -10 78.25 001 -6010- 522.42 -10 10.25 001 -6010- 522.42 -10 39.41 001 - 6010- 522.42 -11 0.93 001 -6010- 522.42 -11 0.78 001 -6010- 522.42 -11 0.47 001 -6010- 522.42 -11 22.36 001 -6010- 522.42 -11 2.92 001 -6010- 522.42 -11 11.26 Division Total: $385.61 001 -6020- 522.31 -02 73.99 001- 6020 - 522.31 -02 53.79 001- 6020 - 522.31 -02 119.23 001- 6020 - 522.42 -10 3.02 001- 6020 - 522.42 -10 2.52 001 -6020- 522.42 -10 1.51 001 - 6020 - 522.42 -10 72.66 001 -6020- 522.42 -10 9.50 001 -6020- 522.42 -10 36.59 001 -6020- 522.42 -10 26.02 Division Total: $398.83 001 -6021- 522.42 -10 0.23 001-6021-522.42-10 0.19 001 -6021- 522.42 -10 0.12 001 - 6021 - 522.42 -10 5.59 001 -6021- 522.42 -10 0.73 001 -6021- 522.42 -10 2.81 Division Total: $9.67 001 -6030- 522.42 -10 0.46 001 -6030- 522.42 -10 0.39 001- 6030 - 522.42 -10 0.23 001- 6030 - 522.42 -10 11.18 001- 6030 - 522.42 -10 1.46 001 -6030- 522.42 -10 5.63 Division Total: $19.35 1,178.64 196.11 0.46 0.39 F -16 • QWEST Vendor QWEST VERIZON WIRELESS Fire Department AMSAN MRS CLEAN SWAIN'S GENERAL STORE INC Fire Department QWEST Fire Department CANON USA, INC INVARION, INC QWEST -BSW Randal( Brackett OFFICE DEPOT PACIFIC OFFICE EQUIPMENT INC QWEST SHARP ELECTRONICS CORP VERIZON WIRELESS Public Works -Gen Fnd ASM SIGNS GREAT AMERICA LEASING CORP NRPA OLYMPIC STATIONERS INC City of Port Angeles City Council Expenditure Report From: 7/23/2011 To: 8/5/2011 Description 07 -14 A/C 3604570831558B 07 -14 NC 3604570411199B 07 -14 NC 3604576684085B 07 -16 A/C 2067359336570B 07 -10 a/c 571099962 -00001 Fire Training SOAP BUILDING MAINT &REPAIR SER JANITORIAL SUPPLIES Facilities Maintenance 07 -14 A/C 3604570968343B 07 -14 A/C 360457'1535571B 07 -14 A/C 3604570831558B 07 -14 NC 3604570411199B 07 -14 A/C 36045766840856 07 -16 A/C 206T359336570B Emergency Management Fire Department RENTALILEASE EQUIPMENT MEMBERSHIPS ROW Permit Refund MILEAGE REIMBURSEMENT SUPPLIES PLASTICS OFFICE MACHINES & ACCESS 07 -14 NC 36045709683436 07 -14 A/C 3604571535571B 07 -14 NC 3604570831558B 07 -14 NC 36045704111996 07 -14 A/C 36045766840858 07 -16 A/C 2067359336570B OFFICE MACHINES & ACCESS 06 -28 a/c 271138138 -00002 07 -22 a/c 571136182 -00001 Pub Wks Administration Public Works -Gen Fnd SIGNS, SIGN MATERIAL OFFICE MACHINES & ACCESS MEMBERSHIPS OFFICE SUPPLIES, GENERAL Office Supplies 07 -14 A/C 3604570968343B Page 7 Account Number 001- 6040 - 522.42 -10 001-6040-522.42-10 001 -6040- 522.42 -10 001 -6040- 522.42 -10 001 - 6040 - 522.42 -10 Division Total: 001 - 6050 - 522.31 -01 001 -6050- 522.41 -50 001 -6050- 522.31 -20 Division Total: 001-6060-525.42-10 001 -6060- 525.42 -10 001 -6060- 525.42 -10 001- 6060 - 525.42 -10 001 -6060- 525.42 -10 001 - 6060 - 525.42 -10 Division Total: Department Total: 001 -7010- 532.45 -31 001 -7010- 532.31 -60 001 -7010- 322.40 -11 001 -7010- 532.31 -01 001 -7010- 532.31 -01 001 - 7010- 532.31 -01 001 -7010- 532.45 -31 001 -7010- 532.42 -10 001 -7010- 532.42 -10 001 -7010- 532.42 -10 001 -7010- 532.42 -10 001 -7010- 532.42 -10 001 -7010- 532'.42 -10 001 -7010- 532.45 -31 001 - 7010- 532.42 -10 001 -7010- 532.42 -10 Division Total: Department Total: 001 -8010- 574.41 -50 001 -8010- 574.45 -31 001 - 8010- 574.49 -01 001 -8010- 574.31 -01 001 -8010- 574.31 -01 001 - 8010- 574.42 -10 Date: 8/10/2011 Invoice Amount 0.23 11.18 1.46 5.63 34.67 $1,428.77 295.51 395.00 20.47 $710.98 2.09 1.74 1.05 50.30 6.58 25.33 $87.09 $3,040.30 784.44 406.50 150.00 34.97 161.14 59.90 702.54 7.21 6.01 3.60 173.27 22.67 87.26 199.73 39.57 87.78 $2,926.59 $2,926.59 853.65 120.08 360.00 60.16 1.59 0.70 F -17 Vendor QWEST VERIZON WIRELESS Parks Dept GREAT AMERICA LEASING CORP QWEST Parks Dept ASCO PACIFIC SUPPLY CO INC Brent Wolf ley PENINSULA DAILY NEWS QUIRING MONUMENTS INC QWEST SUNSET DO -IT BEST HARDWARE THURMAN SUPPLY VERIZON WIRELESS Parks Dept ANGELES MILLWORK & LUMBER CO BAILEY SIGNS & GRAPHICS BLAKE SAND & GRAVEL CASCADE RECREATION INC Brian R Flores Corey Delikat PORT ANGELES POWER EQUIPMENT City of Port Angeles City Council Expenditure Report From: 7/23/2011 To: 8 /5 /2 011 Description 07 -14 NC 3604571535571B 07 -14 NC 3604570831558B 07 -14 NC 3604570411199B 07 -14 NC 3604576684085B 07 -16 NC 206T359336570B 07 -22 a/c 571136182 -00005 Parks Administration OFFICE MACHINES & ACCESS 07 -14 NC 3604570968343B 07 -14 AIC 3604571535571B 07 -14 AIC 3604570831558B 07 -14 AIC 3604570411199B 07 -14 AIC 3604576684085B 07 -16 A/C 206T359336570B 07 -14 a/c 3604577004947B 07 -20 a/c 206T217227465B Senior Center AUTO & TRUCK MAINT. ITEMS SELL BURIAL PLOTS BACK TO COMMUNICATIONS /MEDIA SERA CEMETERY MARKERS CEMETERY MARKERS 07 -14 NC 3604570968343B 07 -14 A/C 3604571535571B 07 -14 A/C 36045708315588 07 -14 A/C 3604570411 1 998 07 -14 A/C 3604576684085B 07 -16 A/C 206T359336570B RENTAL/LEASE EQUIPMENT SUPPLIES 06 -28 a/c 271138138 -00001 Ocean View Cemetery SUPPLIES SUPPLIES MARKERS, PLAQUES,SIGNS NURSERY STOCK & SUPPLIES NURSERY STOCK & SUPPLIES NURSERY STOCK & SUPPLIES PLASTICS DOT PHYSICAL REIMBURSEMEN MILEAGE REIMBURSEMENT LAWN MAINTENANCE EQUIP Page 8 Account Number 001 -8010- 574.42 -10 001 -8010- 574.42 -10 001 -8010- 574.42 -10 001 -8010- 574.42 -10 001-8010-574.42-10 001 -8010- 574.42 -10 Division Total: 001- 8012- 555.45 -31 001 -8012- 555.42 -10 001 - 8012- 555.42 -10 001 -8012- 555.42 -10 001 -8012- 555.42 -10 001 -8012- 555.42 -10 001 -8012- 555.42 -10 001 -8012- 555.42 -10 001 -8012- 555.42 -10 Division Total: 001 -8050- 536.31 -20 001 - 8050 - 343.60 -12 001 -8050- 536.44 -10 001 -8050- 536.34 -01 001- 8050 - 536.34 -01 001 -8050- 536.42 -10 001 - 8050 - 536.42 -10 001 - 8050 - 536.42 -10 001 - 8050 - 536.42 -10 001- 8050 - 536.42 -10 001- 8050 - 536.42 -10 001- 8050 - 536.45 -30 001-8050-536.31-20 001 - 8050 - 536.42 -10 Division Total: 001- 8080 - 576.31 -20 001- 8080 - 576.31 -20 001 - 8080 - 576.31 -20 001- 8080 - 576.31 -40 001- 8080 - 576.31 -40 001- 8080 - 576.31 -40 001 -8080- 576.31 -01 001- 8080 - 576.49 -90 001 - 8080 - 576.31 -01 001 -8080- 576.31 -01 Date: 8/10/2011 Invoice Amount 0.58 0.35 16,77 2.19 8.44 43.52 $1,468.03 47.72 0.70 0.58 0.35 16.77 2.19 8.44 41.86 57,46 $176.07 827.29 638.00 265.00 421.00 105.00 0.46 0.39 0.23 11.18 1.46 5.63 14.09 61.32 78.37 $2,429.42 25.32 12.16 195.12 38.05 76. 10 133.17 998.45 155.00 56.65 134.35 F -18 • Vendor Description PORT ANGELES TIRE FACTORY EXTERNAL LABOR QWEST 07 -14 NC 3604570968343B 07 -14 AIC 3604571535571B 07 -14 AIC 3604570831558B 07 -14 NC 3604570411199B 07 -14 A/C 3604576684085B • 07 -16 A/C 206T359336570B SUNSET DO -IT BEST HARDWARE SUPPLIES PIPE FITTINGS RENTALILEASE EQUIPMENT SWAINS GENERAL STORE INC FIRST AID & SAFETY EQUIP. AUTO SHOP EQUIPMENT & SUP BRUSHES (NOT CLASSIFIED) FIRST AID & SAFETY EQUIP. HOSES, ALL KINDS SUPPLIES VERIZON WIRELESS 07 -22 a/c 571136182 -00003 WASHINGTON (OASI), STATE OF 2nd Qtr Unemployment XEROX CORPORATION RENTAL /LEASE EQUIPMENT Parks Dept Park Facilities FEIRO MARINE LIFE CENTER 2ND QUARTER Parks Dept Marine Life Center Parks Dept WASHINGTON ARCHITECTURAL Facilities Maintenance AMSAN QWEST SWAIN'S GENERAL STORE INC THURMAN SUPPLY VERIZON WIRELESS Facilities Maintenance ADT SECURITY SERVICES, INC ANGELES MILLWORK & LUMBER CO City of Port Angeles City Council Expenditure Report From: 7/2312011 To: 8/5/2011 HARDWiSUPPLIES Senior Center Facilities JANITORIAL SUPPLIES JANITORIAL SUPPLIES 07 -14 A/C 3604570968343B 07 -14 A/C 3604571535571B 07 -14 A/C 3604570831558B 07 -14 A/C 3604570411199B 07 -14 A/C 3604576684085B 07 -16 A/C 205T359336570B HARDWARE,AND ALLIED ITEMS ELECTRICAL EQUIP & SUPPLY 07 -22 a/c 571136182- 00005 Custodial/Janitoria! Svcs SECURITY,FIRE,SAFETY SERV SUPPLIES PA I NTS, C OATI NG S, WALLPAP E R SUPPLIES Account Number 001-8080-576.48-10 001-8080-576.42-10 001- 8080 - 576.42 -10 001- 8080 - 576.42 -10 001- 8080 - 576.42 -10 001- 8080 - 576.42 -10 001 - 8080 - 576.42 -10 001 - 8080 - 576.31 -01 001 -8080- 576.31 -20 001- 8080 - 576.45 -30 001- 8080 - 576.31 -01 001- 8080 - 576.31 -01 001 -8080- 576.31 -20 001- 8080 - 576.31 -20 001 - 8080 - 576.31 -20 001- 8080 - 576.31 -20 001 - 8080 - 576.42 -10 001 - 8080 - 576.20 -60 001 - 8080 - 576.45 -31 Division Total: 001- 8090 - 576.41 -50 Division Total: Department Total: 001 -8112- 555.31 -20 Division Total: 001 - 8130- 518.31 -01 001- 8130- 518.31 -01 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.42 -10 001 - 8130- 518.31 -01 001 -8130- 518.31 -01 001 - 8130- 518.42 -10 Division Total: 001- 8131- 518.42 -10 001- 8131- 518.31 -20 001- 8131- 518.31 -20 001 - 8131- 518.31 -20 HAND TOOLS ,POW &NON POWER001- 8131 - 518.35 -01 Page 9 Date: 8/1012011 Invoice Amount 14.03 2.32 1.95 1.16 55.89 7.31 28.15 14.07 8.75 21.14 150.00 17.86 10.44 48.64 54.06 25.09 107.57 529.90 82.54 $3,005.24 5,062.50 $5,062.50 $12,141.26 214.63 $214.63 564.76 29.22 0.23 0.19 0.12 5.59 0.73 2.81 91.44 104.06 24.09 $823.24 52.46 61.00 10.71 17.26 372.38 F -19 Vendor City of Port Angeles City Council Expenditure Report From: 7/23/2011 To: 81512011 Date: 8/10/2011 Description Account Number Invoice Amount CED /CONSOLIDATED ELEC DIST INC MISCELLANEOUS SERVICES' 001-8131-518.31-20 305.08 ELECTRICAL EQUIP & SUPPLY 001- 8131 - 518.31 -20 80.12 MISCELLANEOUS SERVICES 001- 8131 - 518.31 -20 409.75 ELECTRICAL EQUIP & SUPPLY 001 - 8131 - 518.31 -20 106.67 HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 001 -8131- 518.31 -20 14.57 PAINTS,COATINGS,WALLPAPER 001 -8131- 518.31 -20 10.71 HAND TOOLS ,POW &NON POWER001- 8131 - 518.35 -01 245.08 JOHNSTONE SUPPLY INC SUPPLIES 001 - 8131 -51 8.31 -20 32.45 L & L TOOL SPECIALTIES PLUMBING EQUIP FIXT,SUPP 001 - 8131 - 518.35 -01 32.52 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 001 -8131- 518.48 -10 78.46 QWEST 07 -14 NC 3604570968343B 001 - 8131 -51 8.42 -10 0.23 07 -14 NC 3604571535571B 001 - 8131- 518.42 -10 0.19 07 -14 NC 36045708315588 001 -8131- 518.42 -10 0.12 07 -14 A/C 3604570411199B 001- 8131 - 518.42 -10 5.59 07 -14 A/C 3604576684085B 001 -8131- 518.42 -10 0.73 07 -16 A/C 206T359336570B 001 - 8131 - 518.42 -10 2.81 07 -02 a/c 3604175328784B 001- 8131- 518.42 -10 39.96 07 -05 a/c 3604523954268B 001 - 8131- 518.42 -10 79.91 07 -16 a/c 206T355724768B 001 - 8131- 518.42 -10 57.46 RADIOSHACK ELECTRICAL EQUIP & SUPPLY 001 -8131- 518.31 -20 16.25 SUNSET DO -IT BEST HARDWARE HAND TOOLS ,POW &NON POWERO01- 8131 - 518.31 -05 325.19 HAND TOOLS ,POW &NON POWEROO1- 8131 - 518.35 -01 52.11 HAND TOOLS ,POW&NON POWER001- 8131 - 518.35 -01 22.92 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 001 -81 31- 518.31 -20 -39.02 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 001 -8131- 518.31 -20 30.12 PLUMBING EQUIP FIXT,SUPP 001 -8131- 518.31 -20 60.13 ELECTRICAL EQUIP & SUPPLY 001 - 8131 - 518.31 -20 19.75 PIPE AND TUBING 001 - 8131 - 518.31 -20 6.85 WASHINGTON (OASI), STATE OF 2nd Qtr Unemployment 001 - 8131 - 518.20 -60 5,818.21 Facilities Maintenance Central Svcs Facilities Division Total: $8,328.73 Facilities Maintenance Department Total: $9,366.60 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001- 8221 - 574.45 -31 82.36 OLYMPIC STATIONERS INC COMPUTER ACCESSORIES &SUPFOO1 -8221- 574.31 -01 43.35 QWEST 07 -14 A/C 3604570968343B 001- 8221 - 574.42 -10 0.23 07 -14 A/C 36045715355718 001 - 8221 - 574.42 -10 0.19 07 -14 AIC 3604570831558B 001 - 8221 - 574.42 -10 0.12 07 -14 NC 3604570411199B 001 -8221- 574.42 -10 5.59 07 -14 NC 3604576684085B 001- 8221 - 574.42 -10 0.73 07 -16 NC 206T359336570B 001 -8221- 574.42 -10 2.81 ROONEY, RANDY L SOFTBALL UMPIRE 001 -8221- 574.41 -50 374.00 SWAIN'S GENERAL STORE INC SPORTING & ATHLETIC EQUIP 001 -8221- 574.31 -01 348.06 WASHINGTON (OASI), STATE OF 2nd Qtr Unemployment 001 - 8221 - 574.20 -60 74.08 F -20 Page 10 • • Vendor Recreation Activities GREAT AMERICA LEASING CORP QWEST Recreation Activities Kim Ramey OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER QWEST VERIZON WIRELESS Recreation Activities PORT ANGELES CHAMBER OF COMM Lodging Excise Tax ANGELES CONCRETE PRODUCTS ANGELES MILLWORK & LUMBER CO • BLAKE SAND & GRAVEL FASTENAL INDUSTRIAL City of Port Angeles City Council Expenditure Report From: 7/2312011 To: 8/512011 Description Sports Programs OFFICE MACHINES & ACCESS 07 -14 NC 3604570968343B 07 -14 A/C 3604571535571B 07 -14 NC 3604570831558B 07 -14 A/C 3604570411199B 07 -14 A/C 3604576684085B 07 -16 A/C 206T359336570B Special Events RFD CHEER FEE SUPPLIES Day Camp Supplies -Logan 3 Quad Dual Pads - Peterson Day Camp Supplies - Mozingo Day Camp Supplies - Rengiil 07 -14 NC 3604570968343B 07 -14 NC 3604571535571B 07 -14 NC 3604570831558B 07 -14 NC 3604570411199B 07 -14 NC 3604576684085B 07 -16 NC 206T359336570B 07 -22 a/c 571136182-00005 Youth /Family Programs Recreation Activities General Fund 2011 MARKETING PLAN EXPEN VISITOR CNTR OPERATING CO Lodging Excise Tax Lodging Excise Tax Lodging Excise Tax Fund ROAD /HWY MAT NONASPHALTIC BUILDER'S SUPPLIES BUILDER'S SUPPLIES BUILDER'S SUPPLIES BUILDER'S SUPPLIES LUMBER& RELATED PRODUCTS HARDWARE,AND ALLIED ITEMS BUILDER'S SUPPLIES LUMBER& RELATED PRODUCTS SUPPLIES CONCRETE & METAL CULVERTS FIRST AID & SAFETY EQUIP. Page 11 Account Number Division Total: 001 -8222- 574.45 -31 001 -8222- 574.42 -10 001- 8222 - 574.42 -10 001 - 8222 - 574.42 -10 001 -8222- 574.42 -10 001 - 8222 - 574.42 -10 001- 8222 - 574.42 -10 Division Total: 001 - 8224 - 347.60 -23 001 - 8224 - 574.31 -01 001 -8224- 574.31 -01 001 -8224- 574.31 -01 001- 8224 - 574.31 -01 `001 -8224- 574.31 -01 001 -8224- 574.42 -10 001- 8224 - 574.42 -10 001- 8224 - 574.42 -10 001- 8224 - 574.42 -10 001 -8224- 574.42 -10 001 - 8224 - 574.42 -10 001 -8224- 574.42 -10 Division Total: Department Total: Fund Total: 101 -1 430 - 557.50 -83 101 -1430- 557.50 -83 Division Total: Department Total: Fund Total: 1 02- 7230 - 542.31 -20 102 -7230 - 542.31 -20 102- 7230 - 542.31 -20 102 -7230 - 542.31 -20 1 02- 7230 - 542.31 -20 102- 7230 - 542.31 -20 102- 7230 - 542.31 -20 102- 7230 - 542.31 -20 102- 7230 - 542.31 -20 102 -7230- 542.31 -25 102-7230-542.31-20 102 -7230- 542.31 -01 Date: 8/10/2011 invoice Amount $931.52 82.36 0.23 0.19 0.12 5.59 0.73 2.81 $92.03 38.00 177.31 17.66 15.61 45.04 5.57 0.23 0.19 0.12 5.59 0.73 2.81 41.81 $350.67 $1,374.22 $78,335.00 4,126.75 5,313.10 $9,439.85 $9,439.85 $9,439.85 365.99 84.55 84.55 54.20 466.12 30.19 15.60 978.31 11.82 11.43 105.03 70.59 F -21 QWEST Vendor FASTENAL INDUSTRIAL LAKESIDE INDUSTRIES INC N C MACHINERY CO OLYMPIC STATIONERS INC PUD #1 OF CLALLAM COUNTY PUGET SAFETY EQUIPMENT INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY TRAFFIC SAFETY SUPPLY CO VERIZON WIRELESS WASHINGTON (DOT), STATE OF XEROX CORPORATION Public Works - Street LAUREL BLACK DESIGN PORT ANGELES CITY TREASURER City of Port Angeles City Council Expenditure Report From: 712312011 To: 8/512011 Description FIRST AID & SAFETY EQUIP. ROAD /HWY MATERIALS ASPHLT BUILDING MAINT &REPAIR SER ROAD /HWY MATERIALS ASPHLT BUILDING MAINT &REPAIR SER ROAD /HWY MATERIALS ASPHLT ROAD /HWY MATERIALS ASPHLT RENTALILEASE EQUIPMENT SUPPLIES Lauridsen & L St Woodhaven /Golf Course Rd FIRST AID & SAFETY EQUIP. 07 -14 NC 3604570968343B 07 -14 NC 3604571535571B 07 -14 NC 3604570831558B 07 -14 A/C 3604570411199B 07 -14 NC 3604576684085B 07 -16 A/C 206T359336570B HARDWARE,AND ALLIED ITEMS SUPPLIES SUPPLIES SUPPLIES HARDWARE,AND ALLIED ITEMS FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. CLOCKS JANITORIAL SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES PIPE FITTINGS MARKERS, PLAQUES,SIGNS 07 -22 a/c 571136182 -00003 CONSTRUCTION SERVICES,GEN RENTALILEASE EQUIPMENT Street Public Works - Street Street Fund Page 12 Account Number 102- 7230 - 542.31 -01 102 -7230 - 542.31 -20 102- 7230 - 542.31 -20 102 -7230 - 542.31 -20 102 -7230- 542.31 -20 102 -7230- 542.31 -20 102 -7230 - 542.31 -20 102- 7230- 542.45 -30 102 -7230- 542.31 -01 102- 7230 - 542.47 -10 102- 7230- 542.47 -11 102- 7230 - 542.31 -01 102 - 7230. 542.42 -10 102 -7230- 542.42 -10 102- 7230 - 542.42 -10 102- 7230 - 542.42 -10 102- 7230 - 542.42 -10 102 -7230- 542.42 -10 102- 7230 - 542.31 -20 102- 7230 - 542.31 -20 102- 7230 - 542.31 -25 102- 7230 - 542.35 -01 102 -7230- 542.35 -01 102- 7230 - 542.31 -01 102- 7230 - 542.31 -01 102- 7230 - 542.31 -01 102 -7230 - 542.31 -01 102 -7230 - 542.31 -20 102-7230-542.31-25 102- 7230 - 542.31 -25 102 -7230 - 542.31 -25 102- 7230 - 542.31 -25 102- 7230 - 542.31 -20 102- 7230 - 542.31 -25 102- 7230 - 542.42 -10 102 -7230- 542.48 -10 102- 7230 - 542.45 -31 Division To tal: Department Total: Fund Total: ARCHITECTURAL&ENGINEERING 103 -1511- 558.41 -50 Postage -Karcz 103 -1511- 558.31 -01 Date: 8/1012011 Invoice Amount 307.79 269.19 16.90 287.97 151.70 199.13 1,471.47 883.57 15.89 15.19 13.35 346.01 1.16 0.97 0.58 27.95 3.66 14.07 4.64 35.60 7.79 13.22 30.62 21.54 520.22 150.00 29.13 8.10 5.28 23.90 13.89 -9.26 16.11 3,932.64 124.59 1 74.52 82.55 $11 ,490.01 $11,490.01 $11,490.01 1,500.00 32.85 F - 22 Vendor PORT ANGELES CITY TREASURER QWEST RICK'S PLACE Economic Development DEREK BEERY QWEST VERIZON WIRELESS Economic Development AHRENS, KENNETH E ANGELES COMMUNICATIONS INC BUSINESS TELECOM PRODUCTS, INC CITRIX SYSTEMS, INC FCS GROUP GLOBALSTAR USA NEW WORLD SYSTEMS QUILL CORPORATION QWEST RICHMOND 2 -WAY RADIO Pencom City of Port Angeles City Council Expenditure Report From: 7123/2011 To: 8/5/2011 Description Account Number PABA Mtg -West 103 -1511- 558.31 -01 STV Filing Fee -West 103 -1511- 558.49 -90 07 -14 NC 36045709683438 103 -1511- 558.42 -10 07 -14 NC 3604571535571E 103 -1511- 558.42 -10 07 -14 A/C 3604570831558B 103 -1511- 558.42 -10 07 -14 NC 3604570411199B 103 -1511- 558.42 -10 07 -14 NC 36045766840858 103 -1511- 558.42 -10 07 -16 NC 206T359336570B 103 -1511- 558.42 -10 ART COUNCIL WORKING LUNCH 103 - 1511- 558.31 -01 Economic Development Division Total: Economic Development Department Total: Economic Development Fund Total: REIMBURSE FEES - ELWHA RI 106 -1512- 558.43 -10 07 -14 NC 3604570968343B 106 - 1512 - 558.42-10 07 -.14 A/C 3604571535571 B 106 -1512- 558.42 -10 07 -14 NC 36045708315588 106 -1512- 558.42 -10 07 -14 NC 38045704111998 106 -1512- 558.42 -10 07 -14 NC 36045766840858 106- 1512 - 558.42 -10 07 -16 NC 206T359336570B 106 -1512- 558.42 -10 07 -15 a/c 264230412 -00003 106 -1512- 558.42 -10 Archaeologist Division Total: Economic Development Department Total: Cultural Resources Fund Total: Rental Fees 107 -5160- 528.45 -30 ENGINGEERING SERVICES 107 - 5160 - 528.42 -10 EQUIP MAINT & REPAIR SERV 107 - 5160-528.35 -01 EQUIP MAINT & REPAIR SERV 107 -5160- 528.48 -10 SERVICE AND RATE STUDY 107 -5160- 528.41 -50 07 -16 a/c 1.50018859 107 -5160- 528.42 -10 DATA PROC SERV &SOFTWARE 107 - 5160 - 594.65 -10 COMPUTERS,DP & WORD PROC. 107 -5160- 528.31 -01 COMPUTERS,DP & WORD PROC. 107 -5160- 528.31 -01 07 -14 A/C 3604570968343B 107 - 5160- 528.42 -10 07 -14 A/C 3604571535571B 107 -5160- 528.42 -10 07 -14 A/C 36045708315588 107 -5160- 528.42 -10 07 -14 A/C 3604570411199B 107 -5160- 528.42 -10 07 -14 A/C 3604576684085B 107 -5160- 528.42 -10 07 -16 A/C 206T359336570B 107 -5160- 528.42 -10 07 -23 a/c 206T4119188738 107 -5160- 528.42 -10 EXTERNAL LABOR SERVICES 107.5160- 528.48 -10 Pencom Division Total: Pencom Department Total: Page 13 Date: 8/10/2011 Invoice Amount 8.05 69.00 0.12 0.10 0.06 2.79 0.37 1.41 96.48 $1,711.23 - $1,711.23 $1,711.23 75.00 0.23 0.19 0.12 5.59 0.73 2.81 37.97 $122.64 $122.64 $122.64 700.00 177.78 363.10 3,964.21 2,580.00 42.05 2,185.58 436.44 421.77 6.27 5.26 3.14 150.91 19.74 76.00 57.46 146.34 $11,336.05 $11,336.05 F - 23 Vendor PENINSULA PLYWOOD GROUP, LLC PA Housing Rehabilitation BANK OF NEW YORK -DEBT SVC WIRE Debt Service ANGELES MILLWORK & LUMBER CO BILL'S PLUMBING & HEATING INC BLAKE SAND & GRAVEL FERGUSON ENTERPRISES INC HARTNAGEL BUILDING SUPPLY INC PAINT STORE, THE SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY Capital Projects -Pub Wks FEDERAL EXPRESS CORP STUDIO CASCADE, INC Capital Projects -Pub Wks STUDIO CASCADE, INC Capital Projects -Pub Wks Description City of Port Angeles City Council Expenditure Report From: 7123/2011 To: 8/5/2011 Pencom Fund CDBG Grant 116411043 Pmt2 PA Housing Rehabilitation PA Housing Rehabilitation PA Housing Rehab Prof Debt Service Pmt -EFT Debt Service Pmt -EFT 2005 L TGQ Bond -WUGA Debt Service 2005 LTGO Bond -WUGA SUPPLIES SUPPLIES SUPPLIES PAINTS,COATINGS,WALLPAPER PAINTS,COATINGS,WALLPAPER LUMBER& RELATED PRODUCTS RENTALILEASE EQUIPMENT RENTAL/LEASE EQUIPMENT RENTALILEASE EQUIPMENT BUILDER'S SUPPLIES BUILDER'S SUPPLIES PLUMBING EQUIP FIXT,SUPP PLUMBING EQUIP FIXT,SUPP LUMBER& RELATED PRODUCTS PA1NTS,COATINGS,WALLPAPER SUPPLIES HARDWARE,AND ALLIED ITEMS SUPPLIES ELECTRICAL EQUIP & SUPPLY GF Pub Wks Projects Shipping Chas WTIP Phase WTIP Phase I I WTIP Phase 11 WTIP Phase II WTIP Phase II GF- Street Projects WTIP Phase II WTIP Phase II WTIP Phase 11 ST-Sidewalk Improvement Capital Projects -Pub Wks Page 14 Account Number Fund Total: 172- 2310- 559.49 -90 Division Total: Department Total: Fund Total: 214 -2434- 591.71 -10 214 -2434 - 592.81 -10 Division Total: Department Total: Fund Total: 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310- 7919- 594.65 -10 310 -7919- 594.65 -10 310- 7919- 594.65 -10 310- 7919-594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 Division Total: 310- 7930 - 595.42 -10 310 -7930 - 595.41 -50 310- 7930 - 595.41 -50 310 -7930 - 595.41 -50 310- 7930- 595.41 -50 310 -7930- 595.65 -10 Division Total: 310 -7961- 595.41 -50 310 -7961 - 595.41 -50 310- 7961 - 595.65 -10 Division Total: Department Total: Date: 8/10/2011 Invoice Amount $11,336.05 210,969.45 $210,969.45 $210,969.45 $210,969.45 135,000.00 57,132.50 $192,132.50 $192,132.50 $192,132.50 16.04 51.10 12.85 53.11 100.89 14.71 180.00 270.00 285.00 31.00 6.43 902.60 172.01 367.52 137.51 9.89 15.84 18.73 23.65 $2,668.88 21.61 5,491.91 7,061.02 1,569.12 1,569.12 2,045.41 $17,758.19 59,612.86 1,543.00 8,140.00 $69,295.86 $89,722.93 F - 24 Vendor WOOD HARBINGER, INC Capital Prof -Parks & Rec SPA -POWER WIRES CEDICONSOLIDATED ELEC DIST INC DEPARTMENT OF REVENUE -WIRES GENERAL PACIFIC INC HUGHES UTILITIES LTD BENNETT, TERRECA A CHAVEZ, LAVIDA CLARK, BONNIE G CLARK, ELIZABETH A DIGUILIO, MATTHEW D GRAUDIN, BENJAMIN A GUNTER, MATESSA HEIDT, ANDREW J HENDRY, DAN JOHNSTON, TIESHA LE BER, CHARLES & JANICE NESPER, MICHAEL A OFFENHEISER, ELIZABETH A PALMER, MICHELLE POWELL, LAUREN E RHETT HOLDINGS CO SOUND COMMUNITY BANK WORTH, JOHN A TRAINING NETWORK, THE WESCO DISTRIBUTION INC Terry Dahlquist QWEST City of Port Angeles City Council Expenditure Report From: 712312011 To: 131512011 Description ENGINEERING SERVICES Misc Parks Projects Capital Prof-Parks & Rec Capital Improvement JUNE POWER WIRE EFT JUNE POWER WIRE EFT ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Excise Tax Return -June ELECTRICAL CABLES & WIRES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY FINAL BILL REFUND FINAL BILL REFUND UTILITY DEPOSIT REFUND FINAL BILL REFUND OVERPAYMENT -938 15TH #21 OVERPAYMENT -1110 5 CEDAR FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND UTILITY DEPOSIT REFUND UTILITY DEPOSIT REFUND FINAL CREDIT -933 E 1ST ST OVERPAYMENT -1405 E FRONT FINAL BILL REFUND SCHOOL EQUIP& SUPPLIES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY REGISTRATION FEE 07 -14 A/C 3604570968343B 07 -14 A/C 3604571535571B 07 -14 AIC 3604570831558B 07 -14 NC 36045704111 998 Page 15 Account Number 310- 8985 - 594.41 -50 Division Total: Department Total: Fund Total: 401- 0000 - 213.10 -00 401- 0000 - 213.10 -00 401 - 0000 - 141.40 -00 401 - 0000 - 141.40 -00 401 - 0000 - 229.30 -00 401 - 0000 - 141.40-00 401 - 0000 - 141.40 -00 401- 0000 - 141.40 -00 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401- 0000 - 122.10 -99 401 -0000 - 122.10 -99 401 - 0000 - 122.10 -99 401- 0000 - 122.10 -99 401- 0000 - 122.10 -99 401- 0000 - 122.10 -99 401- 0000 - 122.10 -99 401- 0000 - 122.10 -99 401- 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401- 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401- 0000 - 122.10 -99 401- 0000 - 237.00 -00 401 - 0000-141.40 -00 401 - 0000 - 141.40 -00 401- 0000 - 141,40 -00 401 - 0000 - 141.40 -00 Division Total: Department Total: 401 -7111- 533.43 -10 401 -7111- 533.42 -10 401- 7111- 533.42 -10 401 -7111- 533.42 -10 401 -7111- 533.42 -10 Date: 8/10/2011 Invoice Amount - 445.00 $445.00 $445.00 $90,167.93 863,379.00 169,716.00 2,290.49 89.06 53,773.57 335.76 3,544.90 6,355.06 123.95 74.05 125.00 132.85 93.19 0.01 145.37 237.76 482.89 80.46 129.99 88.31 14.38 250.00 125.00 3.67 230.88 87.47 -60.47 789.98 2,260.01 2,747.29 730.35 $1,108,376.23 $1,108,376.23 150.00 0.70 0.58 0.35 16.77 F -25 Vendor QWEST CED /CONSOLIDATED ELEC DIST INC FIRE CHIEF EQUIPMENT CO, INC GENERAL PACIFIC INC HANSEN SUPPLY COMPANY INC INLAND TECHNOLOGY INC MALLORY COMPANY MASON CO.UNTY PUD #3 Brent Robinson Brian Wahto Greg McCabe NESCO, LLC City of Port Angeles City Council Expenditure Report From: 7/23/2071 To: 8/512011 Description 07 -14 NC 3604576684085B 07 -16 AIC 206T359336570B Public Works- Electric Engineering- Electric EES CONSULTING INC WPAG JUNE 2011 WPAG 2011 SCOPE OF SVCS NORTHWEST PUBLIC POWER ASSN MEMBERSHIPS PUD #1 OF CLALLAM COUNTY Wheeling Chgs- Apr /June QWEST 07 -14 AIC 3604570968343B 07 -14 AIC 3604571535571B 07 -14 A/C 3604570831558B 07 -14 NC 36045704111 998 07 -14 NC 3604576684085B 07 -16 NC 206T359336570B Public Works- Electric Power Systems AMSAN OFFICE SUPPLIES, GENERAL ANGELES MILLWORK & LUMBER CO ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS CANON USA, INC RENTAL OR LEASE SERVICES CAPTAIN T'S FIRE PROTECTION EQUIPISUP CARLSON SALES METERING SOLUTIONS ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL CABLES & WIRES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL CABLES & WIRES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY 70W 120V FIRE PROTECTION EQUIP/SUP OFFICE SUPPLIES, GENERAL ELECTRICAL EQUIP & SUPPLY OFFICE SUPPLIES, GENERAL SPRAYING EQUIPMENT FIRE PROTECTION EQUIP/SUP HUMAN SERVICES MEAL REIMBURSEMENT MEAL REIMBURSEMENT MEAL REIMBURSEMENT RENTAULEASE EQUIPMENT NORTH COAST/CODALE UTILITY GROUP FIRE PROTECTION EQUIP/SUP Page 16 Account Number 401 - 7111- 533.42 -10 401- 7111- 533.42 -10 Division Total: 401 -7120- 533.41 -50 401 - 7120- 533.49 -01 401 -7120- 533.41 -50 401 -7120- 533.33 -50 401 -7120- 533.42 -10 401 -7120- 533.42 -10 401 -7120- 533.42 -10 401 -7120- 533.42 -10 401 -7120- 533.42 -10 401 - 7120- 533.42 -10 Division Total: 401 - 7180- 533.31 -01 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.45 -31 401-7180-533.48-10 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 - 7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 - 7180- 533.34 -02 401 -7180- 533.34 -02 401 - 7180- 533.34 -02 401 -7180- 533.48 -10 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 - 7180- 533.31 -01 401 -7180- 533.31 -01 401 - 7180- 533.31 -01 401 -7180- 533.41 -50 401 - 7180 - 533.31 -01 401 -7180- 533.31 -01 401 -7180- 533.31 -01 401 - 7180- 533.45 -30 401 - 7180- 533.31 -01 Date: 8/10/2011 Invoice Amount 2.19 8.49 $179.08 8,740.00 50.90 3,619.56 5,058.82 0.70 0.58 0.35 16.77 2.19 8.44 $17,498.31 371.61 10.88 8.02 176.61 123.84 967.47 948.50 212.88 40.98 12.34 -89.96 521.40 -74.29 56.58 238.48 -42.41 218.97 278.81 857.23 1,413.28 575.64 725.78 2,350.34 30.50 30.50 30.50 3,956.60 324.87 F - 26 • • • Vendor OFFICE DEPOT OLYMPIC LAUNDRY & DRY CLEANERS OLYMPIC SYNTHETIC PRODUCTS PACIFIC OFFICE EQUIPMENT INC PORT OF PORT ANGELES PUD #1 OF CLALLAM COUNTY QWEST ROHLINGER ENTERPRISES INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY TRAINING NETWORK, THE UNITED PARCEL SERVICE WAGNER -SMITH EQUIPMENT CO WASHINGTON (L &1), STATE OF WESCO DISTRIBUTION INC WESTERN SYSTEMS, INC City of Port Angeles City Council Expenditure Report From: 7123/2011 To: 8/512011 Description OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY CELL PHONE CASE Lease Fees MISC PROFESSIONAL SERVICE 07 -14 NC 3604570968343B 07 -14 A/C 3604571535571B 07 -14 NC 3604570831558B 07 -14 A/C 3604570411 1 998 07 -14 NC 3604576684085B 07 -16 NC 206T359336570B 07 -14 a/c 3604574717777B 07 -16 a/c 206T322760994B 07 -16 a/c 206T326157000B 07 -16 a/c 206T323879996B 07 -16 a/c 206T323881998B ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY SCHOOL EQUIP& SUPPLIES Shipping Chgs ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY MISC PROFESSIONAL SERVICE ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Page 17 Account Number 401 - 7180- 533.31 -01 401 -7180- 533.31 -01 401 -7180- 533.31 -01 401 -7180- 533.41 -50 401 -7180- 533.41 -50 401 -7180- 533.41 -50 401 -7180- 533.35 -01 401 -7180- 533.35 -01 401 -7180- 533.48 -10 401 -7180- 533.34 -02 401 - 7180- 533.45 -30 401 -7180- 533.41 -50 401- 7180- 533.42 -10 401 -7180- 533.42 -10 401 - 7180- 533.42 -10 401 -7180- 533.42 -10 401 -7180- 533.42 -10 401 -7180- 533.42 -10 401 -7180- 533.42 -10 401 -7180- 533.42 -10 401 -7180- 533.42 -10 401 -7180- 533.42 -10 401 -7180- 533.42 -10 401 -7180- 533.35 -01 401 -7180- 533.35 -01 401 -7180- 533.35 -01 401 -7180- 533.35 -01 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401-7180-533.34-02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.43 -10 401 -7180- 533.42 -10 401 -7180- 533.34 -02 401 -7180- 533.35 -01 401 -7180- 533.48 -10 401 -7180- 533.34 -02 401 - 7180- 533.34 -02 401 -7180- 533.34 -02 Date: 8/10/2011 Invoice Amount 66.57 53.94 6.37 71.21 71.21 71.21 685.68 338.83 1,090.34 21.25 4,100.00 43.58 5.58 4.65 2.78 134.14 17.55 67.56 124.65 54.54 54.54 54.54 54.54 408.00 418.71 3,365.19 3,373.55 0.91 51.69 143.55 -39.51 17.21 20.21 23.96 780.32 30.13 201.10 616.69 20.70 - 1,721.70 48.66 .80.92 F--27 Vendor Public Works- Electric DEPARTMENT OF REVENUE -WIRES AMERICAN WATER WORKS ASSN AMSAN ANDERSON & SONS GRAVEL CASCADE COLUMBIA DISTRIBUTION, INC CHEMICAL, COMMERCIAL,BULK EDGE ANALYTICAL GC SYSTEMS INC LAB SAFETY SUPPLY INC OLYMPIC LAUNDRY & DRY CLEANERS PUD #1 OF CLALLAM COUNTY QWEST SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC TWISS ANALYTICAL LABORATORIES UNITED RENTALS NORTHWEST INC WASHINGTON (OAS!), STATE OF City of Port Angeles City Council Expenditure Report From: 712312011 To: 815/2011 Description Electric Operations Public Works - Electric Electric utility Fund Excise Tax Return -June AWWA/DUES-OPERATIONS/ADMI AWWAIPAC - PACIFIC NW SEC AWWA]DUES - OPERATIONS /AD AWWAIPAC - PACIFIC NW SEC AWWA/DUES - OPERATIONS /AD AWWA/PAC - PACIFIC NW SEC JANITORIAL SUPPLIES MISC PROFESSIONAL SERVICE PIPE FITTINGS CHEMICAL LAB EQUIP & SUPP RAGS,SHOP TOWELS,WIPING Service a[,] Reservoir Rd Service @ Crown Z Water R 07 -14 A/C 3604570968343B 07 -14 A/C 3604571535571B 07 -14 A/C 3604570831558B 07 -14 A/C 36045704111 99B 07 -14 A/C 3604576684085B 07 -16 A/C 206T359336570B 07 -14 a/c 3604571270975B 07 -10 a/c 360Z100240955B 07 -05 a/c 3604224587479B 07 -05 a/c 3604525230978B 07 -23 a/c 206T411255315B SUPPLIES SUPPLIES FIRST AID & SAFETY EQUIP. SUPPLIES TESTING&CALIBRATION SERVI TESTING &CALIBRATION SERVI TESTING &CALIBRATION SERVI TESTING &CALIBRATION SERVI Page 18 Account Number Division Total: Department Total: Fund Total: 402 - 0000 - 229.30 -00 Division Total: Department Total: 402- 7380 - 534.49 -01 402- 7380 - 534.49 -01 402- 7380 - 534.49 -01 402- 7380 - 534.49 -01 402 -7380- 534.49 -01 402 -7380- 534.49 -01 402 - 7380-534.31 -01 ROAD /HWY MAT NONASPHALTIC 402 -7380- 534.31 -20 402 - 7380-534.31 -05 402 -7380 - 534.41 -50 402 - 7380 - 534.31 -20 402- 7380 - 534.31 -01 402 -7380- 534.31 -20 402 -7380- 534.47 -10 402 - 7380 - 534.47 -10 402- 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402 - 7380 - 534.42 -10 402- 7380 - 534.42 -10 402- 7380 - 534.42 -10 402 -7380- 534.42 -10 402- 7380 - 534.42 -10 402 -7380- 534.42 -10 402 -7380- 534.42 -10 402- 7380 - 534.42 -10 402- 7380 - 534.42 -10 402 - 7380 - 534.31 -20 402 -7380- 534.31 -20 402- 7380 - 534.31 -01 402 -7380 - 534.31 -20 402 - 7380-534.41 -50 402 -7380- 534.41 -50 402 -7380- 534.41 -50 402 - 7380 - 534.41 -50 HAND TOOLS ,POW &NON POWER402- 7380 - 534.35 -01 2nd Qtr Unemployment 402- 7380 - 534.20 -60 Date: 8/10/2011 Invoice Amount $29,311.50 $46,988.89 $1,155,365.12 18,752.52 $1 8,752.52 $18,752.52 68.00 10.00 68.00 10.00 68.00 10.00 79.85 596.20 606.03 649.00 218.87 437.93 24.28 38.40 23.56 1.40 1.17 0.70 33.54 4.39 16.89 172.60 146.88 92.09 123.08 64.59 64.61 -1.36 119.10 86.61 22.50 215.00 215.00 215.00 2,655.80 80.35 F -28 Description Account Number Invoice Amount RENTALILEASE EQUIPMENT 402- 7380 - 534.45 -31 82.55 Water Division Total: $7,320.61 Public Works -Water Department Total: $7,320.61 Water Fund Fund Total: $26,073.13 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -June 403 - 0000 - 229.30 -00 14,261.23 DETECTION INSTRUMENTS, INC SHIPPING AND HANDLING 403 - 0000 - 237.00 -00 -8.77 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403 - 0000 - 237.00 -00 -54.21 Division Total: $14,198.25 Department Total: $14,198.25 CANON USA, INC OFFICE MACHINES & ACCESS 403- 7480 - 535.45 -31 174.64 DETECTION INSTRUMENTS, INC WATER SEWAGE TREATMENT EQ403 -7480- 535.41 -50 1 02.98 SHIPPING AND HANDLING 403 - 7480 - 535.42 -10 10.12 EDGE ANALYTICAL TESTING &CALIBRATION SERVI 403- 7480 - 535.31 -01 436.00 FEDERAL EXPRESS CORP Shipping Chgs 403 - 7480 - 535.42 -10 160.47 GRAINGER PIPE FITTINGS 403 - 7480 - 535.31 -01 463.18 WATER SEWAGE TREATMENT EQ403- 7480 - 535.31 -01 209.47 HAND TOOLS ,POW &NON POWER403- 7480- 535.35 -01 243.17 H.B. JAEGER COMPANY, LLC WATER SEWAGE TREATMENT EQ403- 7480 - 535.31 -20 674.51 PNSCTA REGISTRATION 403 -7480- 535.43 -10 200.00 NETWORKING DINNER 403 - 7480 - 535.43 -10 25.00 NAPA AUTO PARTS BELTS AND BELTING 403- 7480 - 535.31 -20 34.21 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403 - 7480- 535.31 -01 699.48 POLYCHEM SYSTEMS HARDWARE,AND ALLIED ITEMS 403 - 7480 - 535.31 -20 2,044.91 PORT ANGELES CITY TREASURER Postage -Young 403 - 7480 - 535.42 -10 24.93 CDL Reimb- Divelbiss 403- 7480 - 535.49 -90 30.00 PORT ANGELES POWER EQUIPMENT Stihl 403- 7480 - 535.35 -01 29.21 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 403 - 7480 - 535.31 -01 42.93 FIRST AID & SAFETY EQUIP. 403 - 7480 - 535.31 -20 270.42 QWEST 07 -14 A/C 3604570968343B 403- 7480 - 535.42 -10 1.86 07 -14 NC 3604571535571B 403 -7480- 535.42 -10 1.56 07 -14 NC 3604570831558B 403-7480- 535.42 -10 0.93 07 -14 NC 36045704111998 403 -7480- 535.42 -10 44.71 07 -14 A/C 36045766840858 403 -7480- 535.42 -10 5.85 07 -16 A/C 206T359336570B 403- 7480 - 535.42 -10 22.52 07 -08 a/c 3605650365696B 403- 7480 - 535.42 -10 39.96 07 -14 a/c 3604576315689B 403-7480- 535.42 -10 79.91 07 -14 a/c 3604574859247B 403 -7480- 535.42 -10 79.81 07 -16 a/c 206T325585090B 403 - 7480 - 535.42 -10 54.40 07-16 a/c 206T329544912B 403 - 7480 - 535.42 -10 54.40 0 RADIOSHACK USB FLASH DRIVES 403 - 7480- 535.31 -01 17.32 SEARS COMMERCIAL ONE ROAD/HGWY HEAVY EQUIPMENT 403 - 7480 - 535.31 -01 82.86 AUTO, BODIES & ACCESSORIES 403 - 7480 - 535.35 -01 216.79 F -29 Vendor XEROX CORPORATION Public Works -Water City of Port Angeles City Council Expenditure Report From: 7/23/2011 To: 8/5/2011 Page 19 Date: 8/1012011 QWEST Vendor SEARS COMMERCIAL ONE SOLID WASTE SYSTEMS, INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY UNITED RENTALS NORTHWEST INC VERIZON WIRELESS Public Works-WW/Stormwt DEPARTMENT OF REVENUE -WIRES STROMSKI REPAIR & WELDING Public Works -Solid Waste DEPARTMENT OF REVENUE -WIRES CLALLAM CNTY PUBLIC WORKS DEPT CLALLAM CNTY ROAD DEPT INSIGHT PUBLIC SECTOR QWEST City of Port Angeles City Council Expenditure Report From: 712312011 To: 81512011 Description AUTO SHOP EQUIPMENT & SUP ELECTRONIC COMPONENTS SHIPPING AND HANDLING POISONS:AGRICUL & INDUSTR PIPE FITTINGS HAND TOOLS ,POW &NON POWER403 -7480- 535.35 -01 FIRST AID & SAFETY EQUIP. 403 - 7480 - 535.31 -01 HAND TOOLS ,POW&NON POWER403- 7480 - 535.35 -01 PIPE FITTINGS 403- 7480 - 535.31 -20 PIPE FITTINGS 403- 7480 - 535.31 -20 HAND TOOLS ,POW&NON POWER403- 7480 - 535.35 -01 07 -22 a/c 571136182 -00004 Wastewater Public Works- WWIStormwtr Wastewater Fund Excise Tax Return -June 07 -14 A/C 3604570968343B 07 -14 A/C 36045715355716 07 -14 NC 36045708315586 07 -14 A/C 36045704111996 07 -14 NC 36045766840856 07 -16 NC 206T359336570B SALE SURPLUS /OBSOLETE Solid Waste - Collections Public Works -Solid Waste Solid Waste- Collections Excise Tax Return -June BLDG CONSTRUC. SERVICES - BLDG CONSTRUC. SERVICES - BLDG CONSTRUC. SERVICES - COMPUTER HARDWARE&PERIPH 07 -14 NC 3604570968343B 07 -14 NC 3604571535571B 07 -14 NC 36045708315586 07 -14 NC 3604570411199B 07 -14 NC 3604576684085B 07 -16 A/C 206T359336570B 07 -05 a/c 3604528100532b Page 20 Account Number 403 - 7480 - 535.35 -01 403 -7480- 535.31 -20 403-7480 - 535.42 -10 403 -7480 - 535.31 -01 403 -7480- 535.31 -20 403 - 7480 - 535.42 -10 Division Total: Department Total: Fund Total: 404 - 0000 - 229.30 -00 Division Total: Department Total: 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 -7580- 537.42 -10 404 - 7580 - 537.42 -10 404 -7580- 537.42 -10 404 -7580- 537.42 -10 404 - 7580- 537.49 -90 Division Total: Department Total: Fund Total: 405- 0000 - 229.30 -00 Division Total: Department Total: 405 - 7538 - 537.49 -90 405 - 7538 - 537.49 -90 405 -7538- 537.49 -90 1405- 7538 - 537.31 -60 405- 7538 - 537.42 -10 405 - 7538- 537.42 -10 405 -7538- 537.42 -10 405- 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42 -10 405 - 7538 - 537.42-10 Date: 8/10/2011 Invoice Amount 97.55 1,609.45 16.36 10.72 8.93 292.64 100.39 51.42 2.31 2.53 531.15 50.70 $9,352.66 $9,352.66 $23,550.91 9,597.40 $9,597.40 $9,597.40 0.93 0.78 0.47 22.36 2.92 11.26 427.10 $465.82 $465.82 $10,063.22 32,469.07 $32,469.07 $32,469.07 1,302.58 1,302.58 - 1,302.58 713.60 0.93 0.78 0.47 22.36 2.93 11.26 39.96 F - 30 CLALLAM CNTY EMS Medic I Advisory CORDERY, SHARON CPR CLASS 7/19/11 PROGRESSIVE MEDICAL INTERNATIONAISALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE • SALE SURPLUS /OBSOLETE QWEST 07 -14 A/C 36045709683438 07 -14 A/C 3604571535571B City of Port Angeles City Council Expenditure Report From: 7/23/2011 To: 815/2011 Vendor Description QWEST 07 -05 a/c 36045222451458 WAK -IN MAN, INC ENVIRONMENTAL &ECOLOGICAL WASHINGTON (OAST), STATE OF 2nd Qtr Unemployment XEROX CORPORATION RENTAL /LEASE EQUIPMENT Public Works -Solid Waste SW - Transfer Station NORTHWESTERN TERRITORIES INC ENGINGEERING SERVICES PEN PRINT INC OFFICE SUPPLIES, GENERAL WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL Public Works -Solid Waste Solid Waste - Landfill Public Works -Solid Waste Solid Waste - LF/Trf Stn DEPARTMENT OF REVENUE -WIRES Excise Tax Return -June Account Number 405 - 7538 - 537.42 -10 405- 7538 - 537.48 -10 405 - 7538 - 537.20 -60 405 - 7538 - 537.45 -31 Division Total: 405-7585-537.41-50 405 -7585 - 537.41 -50 405 -7585- 537.49 -90 Division Total: Department Total: Fund Total: 406 - 0000 - 229.30 -00 Division Total: Department Total: FASTENAL INDUSTRIAL HAND TOOLS ,POW &NON POWER406 -7412- 538.35 -01 PUGET SAFETY EQUIPMENT INC AUTO SHOP EQUIPMENT & SUP 406-7412- 538.35 -01 QWEST 07 -14 A/C 3604570968343B 406 - 7412 - 538.42 -10 07 -14 NC 3604571535571 B 406 - 7412- 538.42 -10 07 -14 NC 3604570831558B 406 - 7412 - 538.42 -10 07 -14 A/C 3604570411 1 99B 406 - 7412 - 538.42 -10 07 -14 A/C 3604576684085B 406 -7412- 538.42 -10 07 -16 A/C 206T359336570B 406 - 7412 - 538.42 -10 VERIZON WIRELESS 07 -22 a/c 571136182 - 00001 406 - 7412- 538.42 -10 Public Works- WW /Stormwt Stormwater Division Total: Public Works- WWlStormwtr Department Total: Stormwater Fund PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE Page 21 Fund Total: 409 - 0000 - 237.00 -00 409 - 0000 - 237.00 -00 409 -0000- 237.00 -00 409 - 0000 - 237.00 -00 409- 0000 - 237.00 -00 Division Total: Department Total: 409 -6025 - 526.41 -50 409 - 6025-526.31 -08 409 -6025- 526.31 -02 409- 6025 - 526.31 -02 409 - 6025 - 526.31 -02 409 -6025 - 526.31 -02 409 - 6025 - 526.31 -02 409 -6025- 526.42 -10 409 -6025- 526.42 -10 Date: 8/10/2011 Invoice Amount 40.07 814.63 1,430.00 82.56 $4,462.13 1,207.50 1 62.01 6,683.50 $8,053.01 $12,515.14 $44,984.21 1,687.44 $1,687.44 $1,687.44 29.83 3,400.45 0.47 0.39 0.23 11.18 1.46 5.63 19.22 $3,468.86 $3,468.86 $5,156.30 -19.32 -4.83 -33.47 -4.20 -17.85 - $79.67 - $79.67 600.00 50.00 249.32 431.84 62.29 54.15 230.35 2.79 2.34 F - 31 Vendor QWEST REIFENSTAHL, PATRICIA SWAIN'S GENERAL STORE INC VERIZON WIRELESS Fire Department EVERWARM HEARTH & HOME INC FLUID MARKET STRATEGIES MATHEWS GLASS CO INC BROOKE NELSON DAVE OLSON DEBRA PETERSON DON CLARK DONALD BURNETTE JACKI WINTERS JERRY HVASS JORAN ELIAS JUDY PAPE MARION UMBARGER NANCY HEMPERLY NORMAN ANTOLOCK RICHARD KAAKE RONDA WARD TAD PRICE TERRI LONGIN THOMAS BAKER THOMAS FRYER Public Works - Electric ALL WEATHER HEATING & COOLING CAPACITY PROVISIONING INC FEDERAL EXPRESS CORP MAGNUM POWER, LLC City of Port Angeles City Council Expenditure Report From: 7/23/2011 To: 8/512011 Description 07 -14 NC 3604570831558B 07 -14 A/C 360457041 1 1 998 07 -14 A/C 3604576684085B 07 -16 NC 206T359336570B FIRST AID CLASS 7/30/11 CLOTHING & APPAREL 07 -15 a/c 264395724 -00001 Medic 1 Fire Department Medic 1 Utility C1TY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE C1TY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE Conservation Public Works - Electric Conservation AIR CONDITIONING & HEATNG Fiber Optics Project BPA C & I Demand Response Shipping Chgs F Street Substation Page 22 Account Number 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.31 -08 409 - 6025 - 526.20 -80 409 - 6025 - 526.42 -10 Division Total: Department Total: Fund Total: 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 - 7121- 533.49 -86 421 -7121- 533.49 -86 421 - 7121- 533.49 -86 421-7121-533.49-86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 - 7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421- 7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 - 7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 Division Total: Department Total: Fund Total: 451 - 7188- 594.65 -10 451 - 7188 - 594.65 -10 451 -7188- 594.65 -10 451 -7188- 594.42 -10 451 -7188- 594.65 -10 bate: 8/10/2011 Invoice Amount 1.40 67.07 8.78 33.78 200.00 10.70 86.28 $2,091.09 $2,091.09 $2,011.42 173.52 1,668.00 393.00 25.00 100.00 50.00 50.00 25.00 50.00 25.00 25.00 25.00 50.00 25.00 100.00 50.00 50.00 25.00 100.00 50.00 50.00 25.00 50.00 100.00 $3,284.52 $3,284.52 $3,284.52 170.73 46, 732.76 17,682.21 11.88 103,458.33 F - 32 • Vendor MUELLER CO PENINSULA HEAT INC SUNGARD PUBLIC SECTOR Public Works - Electric MUELLER CO SUNGARD PUBLIC SECTOR Public Works -Water MUELLER CO SUNGARD PUBLIC SECTOR SWAIN'S GENERAL STORE INC UNITED RENTALS NORTHWEST INC Public Works-WW/Stormwtr City of Port Angeles City Council Expenditure Report From: 7/23/2011 To: 8/5/2011 Description Account Number Smart Meters 451 -7188- 594.65 -10 Smart Meters 451 -7188- 594.65 -10 Smart Meters 451 -7188- 594.65 -10 Wind Integration Project 451 -7188- 594.65 -10 Wind Integration Project 451- 7188 - 594.65 -10 AMI PROJECT 451 -7188- 594.65 -10 AMI PROJECT 451 -7188- 594 -65 -10 Electric Projects Division Total: Public Works - Electric Department Total: Electric Utility GIP Smart Meters Smart Meters Smart Meters AMI PROJECT AMI PROJECT Water Projects Public Works -Water Water Utility CIP Smart Meters Smart Meters Smart Meters AMI PROJECT AMI PROJECT TAPE(NOT DP,SOUND,VIDEO) TAPE(NOT DP,SOUND,VIDEO) Wastewater Projects Public Works- WWIStormwtr Waste Water Utility CIP Page 23 COLUMBIA BANK & ROAD CONST NW RETAINAGE - FIRST ST. 456 -7688- 594.65 -10 NORTHWESTERN TERRITORIES INC FIRST ST. STORMWATER ROAD CONSTRUCTION NORTHWEST FIRST ST. STORMWATER Public Works -Equip Svcs Stormwater Util CIP Profs Public Works -Equip Svcs Stormwtr Util Projects DEPARTMENT OF REVENUE -WIRES 2nd Qtr Tax Return MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES OLD DOMINION BRUSH COMPANY, INC AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES Fund Total: 452 - 7388 - 594.65 -10 452- 7388 - 594.65 -10 452 -7388- 594.65 -10 452- 7388 - 594.65 -10 452- 7388 - 594.65 -10 Division Total: Department Total: Fund Total: 453- 7488 - 594.65 -10 453-7488-594.65-10 453 - 7488 - 594.65 -10 453- 7488 - 594.65 -10 453 -7488- 594.65 -10 453 -7488- 594.65 -10 453 -7488- 594.65 -10 Division Total: Department Total: Fund Total: 456 - 7688 - 594.41 -50 456 - 7688 - 594.65 -10 Division Total: Department Total: Fund Total: 501-0000-229.30-00 501 - 0000 - 141.20 -00 501 -0000- 141.40 -00 501 - 0000 - 237.00 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 Date: 8f1 Invoice Amount 213.94 5,380.30 16,276.70 1,142.64 2,693.02 100.00 300.00 $194,162.51 $194,162.51 $194,1 62.51 320.94 2,690.15 7,918.40 50.00 150.00 $11,129.49 $11 ,129.49 $11,129.49 320.94 2,690.15 7,918.40 50.00 150.00 12.73 35.31 $11,177.53 $11,177.53 $11,177.53 2,761.95 3,908.75 52,476.97 $59,147.67 $59,147.67 $59,147.67 357.78 7,497.54 1,011.03 -78.35 6,540.00 6,540.00 1,287.58 F -33 Vendor PETTIT OIL COMPANY AIRPRO EQUIPMENT, INC ARAMARK BAXTER AUTO PARTS #15 BRIM TRACTOR COMPANY INC CLALLAM CNTY PUBLIC WORKS DEPT FEDERAL EXPRESS CORP LES SCHWAB TIRE CENTER NAPA AUTO PARTS O`REILLY AUTO PARTS OLYMPIC POWDER COAT OWEN EQUIPMENT PENINSULA TOWING PETTIT OIL COMPANY City of Port Angeles City Council Expenditure Report From: 712312011 To: 81512071 Description FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES AIR CONDITIONING & HEATNG LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES Shipping Chgs AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS Page 24 Account Number 501 - 0000 - 141.20 -00 501 - 0000 - 141.20-00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 Division Total: Department Total: 501 -7630- 548.34 -02 501- 7630 - 548.49 -90 501- 7630 - 548.49 -90 501 -7630- 548.34 -02 501 - 7630 - 548.34 -02 501- 7630- 548.34 -02 501 -7630- 548.34 -02 501- 7630- 548.34 -02 501 -7630-548.34 -02 501 -7630- 548.34 -02 501 - 7630- 548.48 -10 501- 7630 - 548.48 -10 501- 7630 - 548.42 -10 501 -7630- 548.34 -02 501 - 7630 - 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.48 -10 501 -7630- 548.34 -02 501- 7630 - 548.34 -02 501-7630-548.34-02 501 -7630- 548.34 -02 501 - 7630- 548.34 -02 501- 7630 - 548.34 -02 501 - 7630- 548.34 -02 501- 7630 - 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 - 7630- 548.48 -10 501 - 7630 - 548.34 -02 501 -7630- 548.48 -10 501 - 7630- 548.32 -13 Date: 8/1 0/2011 Invoice Amount - 6,540.00 7,018.96 - 6,540.00 6,540.00 - 1,287.58 1,287.58 928.63 $24,563.17 $24,563.17 75.25 52.67 52.67 59.57 90.68 8.54 21.78 19.66 9.79 1,633.93 20.98 198.00 9.83 337.17 839.19 634.40 1,681.28 -15.54 36.10 229.76 22.75 22.75 20.44 75.10 -75.10 11.05 19.98 35.75 67.31 401.08 85.88 271.00 84.78 F -34 Vendor PETTIT OIL COMPANY INSIGHT PUBLIC SECTOR PORT ANGELES CITY TREASURER • QWEST City of Port Angeles City Council Expenditure Report From: 712312011 To: 815120 71 Description AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES PORT ANGELES FORD LINCOLN AUTO & TRUCK MAINT. ITEMS PORT ANGELES TIRE FACTORY AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS QWEST 07 -14 NC 3604570968343B 07 -14 A/C 3604571535571B 07 -14 A/C 3604570831558B 07 -14 A/C 3604570411199B 07 -14 A/C 3604576684085B • 07 -16 NC 206T359336570B RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS RUDY'S AUTOMOTIVE EXTERNAL LABOR SERVICES SAHLBERG EQUIPMENT CO INC, JF AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS SUNSET DO -IT BEST HARDWARE RENTALILEASE EQUIPMENT VERIZON WIRELESS 07 -22 a/c 571136182 -00003 WESTERN PETERBILT INC AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS WURTH USA INC AUTO & TRUCK MAINT. ITEMS XEROX CORPORATION RENTALILEASE EQUIPMENT Public Works -Equip Svcs Equipment Services Public Works -Equip Svcs Account Number 501 -7630- 548.32 -13 501 -7630- 548.32 -13 501 - 7630 - 548.32 -13 501- 7630 - 548.32 -13 501- 7630- 548.32 -13 501- 7630 - 548.32 -13 501 -7630- 548.32 -13 501 - 7630-548.32 -13 501 -7630- 548.32 -13 501 -7630- 548.32 -13 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.42 -10 501 -7630- 548.42 -10 501- 7630 - 548.42 -10 501 -7630- 548.42 -10 501 -7630- 548.42 -10 501 -7630- 548.42 -10 501- 7630 - 548.34 -02 501- 7630 - 548.34 -02 501- 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 -7630- 548.34 -02 501-7630-548.48-10 501- 7630 - 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 - 7630- 548.45 -30 501- 7630- 548.42 -10 501- 7630 - 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.45 -31 Division Total: Department Total: Equipment Services Fund Total: COMPUTER HARDWARE &PERIPH1502 - 2081 - 518.31 -01 Mechanical Pencils -JM 502 - 2081 - 518.31 -01 07 -14 NC 3604570968343B 07 -14 A/C 3604571535571B Page 25 502- 2081 - 518.42 -10 502 -2081 - 518.42 -10 Date: 8/10/2011 Invoice Amount 106.46 124.93 -84.78 84.78 -1 06.46 106.46 - 124.93 124.93 301.71 325.74 450.94 14.03 95.57 1.63 1.36 0.81 39.11 5.12 19.70 38.10 32.47 903.42 34.63 59.47 548.99 219.17 163.45 1,348.29 35.23 25.15 59.80 482.36 1,305.85 1 19.73 82.56 $13,984.26 $13,984.26 $38,547.43 265.48 19.53 2.09 1.75 F -35 Vendor QWEST Finance Department AWC EMPLOYEE BENEFITS TRUST BALSER, SHARYN DARLING, GREG FOX, KENNETH GOODRICH, RUTH L JOHNSON, DONALD G JOHNSON, HARRY JORISSEN, ROBERT R LIND, DARWIN PETER NW ADMIN TRANSFER ACCT THOMPSON, BRUCE TURTON, F GALE Self Insurance EVERGREEN COLLISION CENTER WCIA (WA CITIES INS AUTHORITY) Self Insurance City of Port Angeles City Council Expenditure Report From: 7/23/2011 Description 07 -14 NC 3604570831558B 07 -14 NC 3604570411 1 99 B 07 -14 NC 3604576684085B 07 -16 A/C 206T359336570B Information Technologies Finance Department information Technology Med /Den /Vis Premiums LT Disability Premiums Life Insurance L1 Med/Vis Premiums Disabilty Board -July REIMBURSE MEDICARE -JULY REIMBURSE MEDICARE -JULY Disabilty Board -July Disabilty Board -July REIMBURSE MEDICARE -JULY REIMBURSE MEDICARE -JULY Disabilty Board -July REIMBURSE MEDICARE -JULY REIMBURSE MEDICARE -JULY Disabilty Board -July REIMBURSE MEDICARE -JULY Disabilty Board -July REIMBURSE MEDICARE -JULY Disabilty Board -July REIMBURSE MEDICARE -JULY Disabilty Board -July REIMBURSE MEDICARE -JULY MEDICAL REIMBURSEMENT S /NSIWT RETIREES REIMBURSE MEDICARE -JULY Disabilty Board -July Disabilty Board -July REIMBURSE MEDICARE -JULY Other Insurance Programs IN HOUSE LIABILITY CLAIM CLAIMS PAID THRU 7/31 Comp Liability Self Insurance Self- Insurance Fund Page 26 To: 8/5/2011 Account Number 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 - 2081 - 518.42 -10 Division Total: Department Total: Fund Total: 503 -1631- 517.46 -30 503 -1631- 517.46 -31 503- 1631- 517.46 -32 503-1631-517.46-34 503 -1 631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631 -51 7.46 -35 503 - 1631 -51 7.46 -35 503 - 1631 - 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 503 -1 631- 517.46 -35 503- 1631 - 517.46 -35 503 - 1631 - 517.46 -35 503 -1631- 517.46 -30 503- 1631- 517.46 -33 503 - 1631- 517.46 -34 503 -1631- 517.46 -35 503 -1 631- 517.46 -35 503 - 1631- 517.46 -35 503 - 1631- 517.46 -35 Division Total: 503 - 1671 - 517.49 -98 503 -1671- 517.41 -50 Division Total: Department Total: Date: 6/10/2011 Invoice Amount 1.05 50.30 6.58 25.33 $372.11 $372.11 $372.11 239,373.68 4,674.97 1,832.16 9,795.85 115.40 96.50 96.50 117.03 5.64 96.50 565.40 1,806.88 96.50 96.50 159.42 96.50 7,626.71 96.50 12.00 96.50 154.55 96.50 194.60 65,346.45 10,219.75 96.50 302.44 136.78 96.50 $343,501.21 661.24 690.29 $1,351.53 $344,852.74 Fund Total: $344,852.74 F -36 • Vendor Description AWC EMPLOYEE BENEFITS TRUST Retiree Premiums REIMBURSE MEDICARE -JULY REIMBURSE MEDICARE -JULY CAMPBELL, MALCOLM D Disabilty Board-July REIMBURSE MEDICARE -JULY REIMBURSE MEDICARE -JULY Fireman's Pension Fireman's Pension Fireman's Pension DEPARTMENT OF REVENUE -WIRES PA DOWNTOWN ASSN GREAT AMERICA LEASING CORP OLYMPIC MAILING SERVICES QWEST UNITED PARCEL SERVICE Esther Webster /Fine Arts ASSOCIATION OF WASHINGTON CITIES CLALLAM CNTY SUPERIOR COURT EMPLOYEES ASSOCIATION LEOFF OFFICE OF SUPPORT ENFORCEMENT PERS City of Port Angeles City Council Expenditure Report From: 7/23/2011 To: 8/5/2011 Firemen's Pension 2nd Qtr Tax Return JULY 2011 DECAL SALES JULY 2011 CDBIAA RECEIPTS JULY 2011 DUPAR RECEIPTS Off Street Parking Fund OFFICE MACHINES & ACCESS Newsletter 07 -14 NC 3604570968343B 07 -14 A/C 3604571535571B 07 -14 NC 3604570831558B 07 -14 A/C 36045704111995 07 -14 NC 3604576684085B 07 -16 A/C 206T359336570B 07 -14 a/c 36045735327755 07 -23 a/c 206T418577331B Shipping Chgs Esther Webster /Fine Arts Esther Webster /Fine Arts Esther Webster Fund AWC SUPP LIFE P/R DEDUCTIONS PE 7 -24 P/R DEDUCTIONS PE 7 -24 P/R DEDUCTIONS PE 07 -10 RR DEDUCTIONS PE 07 -24 P/R DEDUCTIONS PE 7 -24 P/R DEDUCTIONS PE 7 -24 RR DEDUCTIONS PE 07 -10 P/R DEDUCTIONS PE 07 -24 P/R DEDUCTIONS PE 07 -10 P/R DEDUCTIONS PE 07 -24 P/R DEDUCTIONS PE 07 -10 Page 27 Account Number 602 - 6221 -51 7.46 -35 602 - 6221 - 517.46 -35 602 - 6221 - 517.46 -35 602 -6221 - 517.46 -35 602 - 6221 - 517.46 -35 602 - 6221 - 517.46 -35 Division Total: Department Total: Fund Total: 650 - 0000 - 229.30 -00 650 - 0000 - 231.91 -00 650- 0000 - 231.92 -00 650 - 0000 - 231.93 -00 Division Total: Department Total: Fund Total: 652 -8630- 575.45 -31 652-8630-575.49-60 652- 8630 - 575.42 -10 652- 8630 - 575.42 -10 652- 8630 - 575.42 -10 652 - 8630 - 575.42 -10 652 - 8630 - 575.42 -10 652- 8630 - 575.42-10 652 -8630- 575.42 -10 652 - 8630 - 575.42 -10 652- 8630 - 575.42 -10 Division Total: Department Total: Fund Total: 920 -0000 - 231.53 -30 920- 0000 - 231.56 -30 920 - 0000 - 231.55 -30 920- 0000 - 231.51 -21 920- 0000 - 231.51 -21 920- 0000 - 231.56 -20 920 - 0000 - 231.56 -20 920 - 0000-231.51 -10 920-0000-231.51-10 920 - 0000 - 231.51 -11 920- 0000 - 231.51 -11 920 - 0000- 231.51 -12 Date: 8/10/20/1 Invoice Amount 5,420.70 96.50 96.50 188.30 96.50 96.50 $5,995.00 $5,995.00 $5,995.00 78.82 191.37 4,966.39 1,928.16 $7,164.74 $7,1 64.74 $7,164.74 31.15 96.90 0.70 0.59 0.35 16.77 2.19 8.44 41.05 57.46 14.60 $270.20 $270.20 $270.20 528.00 163.75 510.00 24,343.04 25,313.68 1,493.86 169.85 1,836.98 1,897.61 8,696.38 9,076.20 -31 Vendor PERS UNITED WAY (PAYROLL) US DEPARTMENT OF EDUCATION VOLUNTEER FIRE ASSOCIATION WSCFF /EMPLOYEE BENEFIT TRUST Totals for check period City of Port Angeles City Council Expenditure Report From: 712312011 To: 815/2011 Description PR DEDUCTIONS PE 07 -24 PR DEDUCTIONS PE 7 -24 P/R DEDUCTIONS PE 7 -24 P/R DEDUCTIONS PE 7 -24 P/R DEDUCTIONS PE 7 -24 Payroll Clearing From: 7123/2011 To: 815/2011 Page 28 Account Number 920 - 0000- 231.51 -12 920 - 0000-231.56 -10 920 - 0000 - 231.56 -30 920 - 0000 - 231.55 -20 920 - 0000- 231.53 -20 Division Total: Department Total: Fund Total: Date: 8/10/2011 Invoice Amount 43,066.28 452.00 76.19 54.00 1,575.00 $158,482.53 $158,482.53 $158,482.53 $2, 707,495.44 F138 • • • • • W A S H I N G T O N , U. S. A. CITY COUNCIL MEMO Date: August 16, 2011 To: CITY COUNCIL From: Glenn A. Cutler, P. E., Director of Public Works & Utilities Subject: Stormwater National Pollutant Discharge Elimination System (NPDES) and Capital Needs Assessment Study Professional Services Agreement Summary: Herrera Environmental Consultants has been selected to provide professional services related to the Stormwater NPDES and Capital Needs Assessment study. The study will assess the City's current Stormwater Utility and will identify resources needed to ensure that the City remains in compliance with the Washington State Department of Ecology (DOE) NPDES Phase II Municipal Stormwater Permit, including the new permit requirements that will be published in 2012 and become effective in 2013. Recommendation: Approve and authorize the City Manager to sign a Professional Services Agreement with Herrera Environmental Consultants in an amount not to exceed $107,143, and to make minor modifications to the agreement, if necessary. Background /Analysis: In January of 2007, the City became a Phase II Municipal Stormwater Permittee under the State Department of Ecology.. This municipal stormwater Permit allows the City to discharge stormwater into the creeks, the harbor, and the Strait of Juan de Fuca. The Permit comes with a large number of requirements to remove pollutants and improve water quality which "ramp up" over time. The permit requirements are in five general areas including: public education; illicit discharge detection and elimination; construction site runoff control; municipal operations runoff control; and public participation. In October 2010, the City accepted a Washington State grant in the amount of $121, 229 to support specific implementation requirements for the Western Washington Phase II Municipal Stormwater Permit. Among the authorized elements for this grant is a "Needs Assessment." The Needs Assessment will do the following: • Assess the City's current Stormwater Management Plan (SWMP), existing organizational hierarchies, existing facility, staffing levels and equipment for operations, engineering and planning. Review the City's current stormwater regulations and funding mechanisms. • Perform a regulatory gap analysis. Review the required regulatory responsibilities and associated deadlines over the next five year term of the reissued Phase II Municipal N :1CC©UNCILIFINAL\Starmwater NPDES and Capital Needs Assessment Professional Services Agreement.docx F -39 August 16, 2011 City Council RE: Stormwater NPDES and Capital Needs Assessment Study Professional Services Agreement Page 2 Stormwater Permit. Determine what organizational hierarchies, facilities, levels of staffing and equipment for engineering, operations and planning will be necessary to adequately meet the increasing regulatory requirements. • Evaluate existing water quality data and recommend capital stormwater water quality projects. • Perform a financial analysis and create funding recommendations for both the regulatory and capital programs. Create a phasing and implementation schedule. • Support the City in a public process for review and approval of the plan. The City solicited proposals from qualified consulting firms, and received 3 responsible submittals on July 15, 2011. The selection committee met, analyzed the proposals, and interviewed the two most qualified firms. Herrera Environmental Consultants was selected as the most qualified. The table below identifies the tasks and budget for the proposed scope of work. 1 Task / Description Task 1 — Project Management Task 2 — Existing Stormwater Program Characterization Task 3 — Stormwater Program Regulatory Gap Analysis Task 4 — Water Quality Data Analysis and Project Development 'Task 5 — Financial Analysis and Funding Recommendations Task 6 — Draft and final Reports and Presentation Support /Public Education Task 7 - Stream Fecal Califon Analysis and Project Development Total Cost Cost $6,536 $13,216 $13,236 $25,256 $25,568 $15,331 $8,000 S107,143 Staff and Herrera Environmental Consultants will present the results of the study to the Utility Advisory Committee, City Council, and the general public for review and approval upon completion, which is anticipated mid -year 2012. The study is funded by a $121,229 Stormwater Capacity grant from DOE that the City received in 'October 2010. It is recommended that City Council approve and authorize the City Manager to sign an agreement with Herrera Environmental Consultants in an amount not to exceed $107,143 and to make minor modifications to the agreement, if necessary. F - 40 N:1CCOUNCILIFTNAL \Stofmwater NPDES. and Capital Needs Assessment Professional Services Agreement.docx • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO Date: August 16, 2011 To: CITY COUNCIL From: Glenn A. Cutler, P. E., Director of Public Works & Utilities Subject: Industrial Transmission Electric Rate Ordinance Amendments Summary: The Bonneville Power Administration Tiered Rate Methodology goes into effect October 1, 2011. It is necessary to change PAMC 13.12 to reflect the new methodology. Recommendation: Set a public hearing for September 6, 2011 to receive a presentation and comments on the proposed Industrial Transmission Electric Rate Ordinance amendments. Background /Analysis: On July 12, 2011, staff informed the Utility Advisory Committee that efforts to negotiate a power sales agreement with the City's Industrial Transmission customer were not successful, and that amendments to the industrial transmission rate ordinance would be required. On August 9, 2011, . the Utility Advisory Committee forwarded a favorable recommendation to City Council to proceed with a public hearing on the proposed ordinance amendments. The recommended changes to the ordinance will be provided with the staff memorandum for the September 6, 2011 Council meeting. The proposed City Council public hearing is September 6, 2011 for a presentation of the rate ordinance amendments and to allow public input to the process after the presentation. The public hearing would be continued to September 20, 2011 at which time the public hearing will be closed. The proposed ordinance amendments need to be adopted by City Council prior to October 1, 2011 when the Bonneville Power Administration's new Tiered Rate Methodology goes into effect. Staff will return to the Utility Advisory Committee on September 13, 2011 requesting a recommendation to City Council to adopt the proposed ordinance amendments. The proposed rate ordinance amendments would be effective on October 1, 2011. N:1CCOUNCI:LIFINALIIT Electric Rate Ordinance Amendments - Set Public Hearing.doc F -41 DATE: TO: FROM: SUBJECT: Summary: This project was to replace the City's aging street lighting fixtures with new energy efficient technology. All bids received exceeded the project budget of $1,200,000. Recommendation: Reject alt bids. Background /Analysis: Bids were received for luminaires using LED lighting technology as a base bid and induction lamps as an alternate. Eight bids were received and all exceeded the project budget of $1,200,000. W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO AUGUST 16, 2011 CITY COUNCIL Glenn A. Cutler, P.E., Director of Public Works and Utilities Street Lighting Upgrades, Project CL05 -2009 Contractor CTS Northwest, Lynwood, WA Michels Power, Tumwater, WA. Olympic Electric, Port Angeles, WA Valley Electric Co., Mt Vernon, WA High Mountain Electric, Kirkland, WA Colvico, Inc., Spokane, WA DJ's Electrical, Brush Prairie, WA Seahurst Electric, Everett, WA LED Fixtures $1,603,623.00 $1,299,882.41 $1.,613,181..93 $1,640,502.00 $1 ,727,090.58 $2,227,111.15 $1,799,445.42 $1,701,754,26 It is recommended that the City Council reject all bids. City staff will revise the technical requirements, quantities, and bid- evaluation criteria in order to provide a more economical bid package for this procurement, and return to City Council for approval expected in October 2011. N:\CCOUNCILIFTNALIStreet Lighting Upgrades, Project CLOS- 2009, Reject Bids.doc Induction Fixtures $1,356,695.00 $1,484,406.31 $1,375,056.64 $1,733,313.00 $1 $2,341,347.40 $1,834,247.24 $1,451,790.36 F -42 • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO Date: August 16, 2011 To: CITY COUNCIL From: Glenn A. Cutler, P.E., Director of Public Works & Utilities Subject: Bonneville Power Administration Notice for Tier 2 Power Supply Summary: The City is required to make its second commitment to the Bonneville Power Administration for its Tier 2 power supply by September 30, 2011. The attached Tier 2 Power Supply Strategy includes the Tier 2 Short -Term Rate for the period of October 2014 through September 2019 for 100% of the City's above High Water Mark loads greater than 1 average megawatt. Recommendation: Authorize the Director of Public Works and Utilities to notify the Bonneville Power Administration, in accordance with Section 2.4.1.1 of Exhibit C of the Power Sales Agreement, that the City selects the Tier 2 Short -Term Rate Alternative for the period of October 2014 through September 2019 for 100% of its above High Water Mark load greater than one (1) average megawatt. Background /Analysis: On June 7 -8, 2011, the Northwest Public Power Association Tier 2 Power Supply Planning Workshop was held for City Council and Utility Advisory Committee members. As part of the workshop, a Tier 2 power supply strategy was presented and considered. On June 14, 2011, the Utility Advisory Committee received an updated Tier 2 power supply strategy based on suggestions that were received at the workshop. On July 12, 2011, the Utility Advisory Committee confirmed that the Tier 2 power supply strategy was consistent with the direction provided at the workshop. On August 9, 2011, the Utility Advisory Committee forward a favorable recommendation to City Council to authorize the Director of Public Works and Utilities to notify the Bonneville Power Administration, in accordance with Section 2.4.1.1 of. Exhibit C of the Power Sales Agreement, that the City selects the Tier 2 Short -Term rate alternative for the period of October 2014 through September 2019 for 100©/ of its above High Water Mark load greater than 1 average megawatt. Attachment: Tier 2 Power Supply Strategy - June 8, 2011 N: \CCOUNCIL\FINAL\BPA Notice for Tier 2 Power Supply.doc F - 43 Electric Utility Tier 2 Power Supply Strategy Policymaker Consensus June 8, 2011 1. Continue reliance on SPA power supply for future Tier 2 needs (not landfill gas, cogeneration, market purchases, etc.). 2. Maintain selection of BPA short -term rate alternative and notify BPA by September 30, 2011 (for October 2014- September 2019 deliveries). 3. Consider adoption of an ordinance for incremental loads in 2011 (use a name other than "new large single loads" to avoid confusion with BPA terminology). 4. Annually review energy sales growth compared to BPA and City funded conservation program activities, performance targets, and funding sources to ensure avoidance of Tier 2 power supply needs. Complete BPA required Conservation Plan in 2012. 5. Complete demand response installations in 2011, evaluate the cost and benefits of demand response in 2012, and if appropriate consider expanding demand response efforts in 2013. 6. Revisit Electric Utility strategic planning in June of 2014 and the City's Tier 2 power supply in June of 2016 (for October 2019- September 2024 Power Supply) • • • P W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO GELES DATE: August 16, 2011 To: CITY COUNCIL FROM: YVONNE ZIOM OWSIu., FINANCE DIRECTOR SUBJECT: 2001 ELECTRIC REVENUE BOND REFINANCING Summary: As was explained at the prior City Council meeting, favorable interest rates make this a good time to refinance the 2001 Electric Revenue and Refunding ;Bonds. To secure these favorable rates, the Council must adopt a new bond ordinance by September 6, 2 011. Recommendation: Staff recommends that Council conduct the first reading of the bond ordinance tonight. The ordinance will be brought back for final approval at the September 6 City Council meeting, with the loan closing on September 7, 2011. Background / Analysis: In 1992, the City issued Electric Revenue Bonds, with amaturity date of September 1, 2022, to fund certain utility infrastructure projects. These bonds were then refunded in 2001, with the same maturity date. The 2001 bonds refunded the 1992 bonds, and also included some additional proceeds that were used for new utility infrastructure projects. As a result of favorable interest rates currently available, the City has an opportunity to refinance the 2001 bonds now, keeping the final maturity date the same. Since the outstanding balance is less than $2M, it makes more economic sense to refinance through a bank loan rather than issuing refunding bonds, which have a higher issuance cost and are very fa intensive. Bids were received from three'different banks. The bid most attractive is from First Federal, a local bank. The current refunding will be in the amount of S1,662,056.10. This will not result in any new debt. It is just a refinancing, with a consequent savings to the City's utility. The benefits from refunding of the bonds are: • The interest rate will be 3.5% rather than the 4.7% — 4.9% for the existing bond • Rate payers will realize a nominal savings of $126,966 G .- 1 • Maturity date will be September 1, 2022, the same as the existing bond • An additional benefit of this refunding is that the restricted cash reserves will be decreased from. S507,002 to S319,885 To realize these savings, the closing of the loan must take place on September 7, which means the ordinance must be adopted and papers must be signed prior to that closing date. Staff recommends that Council conduct the first reading of the ordinance tonight. The ordinance will be brought back for a second reading and approval at the September 6 City Council meeting. That will allow the loan closing on September 7, 2011, in order to take advantage of favorable interest rates. Attachment: Ordinance Commercial Loan Term Sheet G -2 • • • • • CITY OF PORT ANGELES, WASHINGTON ELECTRIC REVENUE REFUNDING BOND, SERIES 2011 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, authorizing the issuance of an electric revenue refunding bond of the City in the principal amount of $1,662,056.10 to finance the cost of refunding certain, outstanding electric revenue bonds of the City; establishing the date, form, terms. maturities and covenants pf the bond; and approving the sale of the bond. Passed September 6, 2011 Prepared by: PACIFICA LANA' GROLTP LLP _ Seattle, Washington ARTICLE 1 DEFINITIONS Section 1.1. Definitions Section 1.2. Interpretation ARTICLE. II FINDINGS AND DETERIVITNATIONS Section 2.1. Parity Conditions Section 2.2. Due Regard ARTICLE III AUTHORIZATION AND ISSUANCE. OF BOND Section 3.1. Section 3.2. Section 3.3. CITY OF PORT ANGELES, WASHINGTON ORDINANCE NO. • TABLE OF CONTENTS* Purpose and Authorization of 2011 Bond Registration, Exchange and Payments Prepayment of the 2011 Bond ARTICLE IV ISSUANCE OF ADDITIONAL BONDS Section 4.L Authorization of Series of Additional Bonds Section 4.2. Additional Bonds ARTICLE V GENERAL TERMS AND PROVISIONS OF BONDS Section 5.1. Lost, Stolen. Destroyed or Mutilated Bonds ARTICLE VI CREATION OF SPECIAL FUNDS AND ACCOUNTS AND PAYMENTS THEREFROM Section 6.1. Electric Fund (formerly designated as the Light Fund) Section 6.2. Bond Account (formerly referred to as the Bond Fund.) Section 6.3. Investment of Funds ARTICLE VII USE OF BOND PROCEEDS; PLAN OF REFUNDING Section 7.1. Refunding Account Section 7.2. Call for Redemption of Refunded Bonds ARTICLE VII FORM OF 2011 BOND Section 8.1. Form of 2011 Bond Section 8.2. Execution of 2011 Bond ARTICLE IX COVENANTS TO SECURE BONDS Section 9.1. Security for Bonds Section 9.2. Rate Covenant - General Section 9.3. Rate Covenant - Debt Service Coverage Section 9.4. Restrictions on Contracting of Obligations Secured by Revenues Section 9.5. Covenant to Maintain System in Good Condition Section 9.6. Covenants Concerning Disposal of Properties of System Page 2 10 10 10 10 11 11 12 12 13 13 13 16 16 16 16 19 23 24 24 24 25 25 29 30 31 31 G - 4 • • • • Section 9.7. Insurance. 32 Section 9.8. Books of Account 32 Section 9.9. Covenant Not to Render Service Free of Charge 32 Section 9.10. Covenant to Make Only Economically Sound Improvements 33 Section 9.11. Covenant to Pay Bond Principal and Interest Punctually 33 Section 9.12. Covenant to Pay Taxes, Assessments and Other Claims 33 Section 9.13. Covenant to Retain Competent Management 33 Section 9.14. Further Assurances 33 Section 9.15. Tax Exemption 33 ARTICLE X SUPPLEMENTAL AND AMENDATORY ORDINANCES 35 Section 10.1. Amendments Without Consent of Bondowners 35 Section 10.2. Amendments With Consent of Bondowners 3 6 ARTICLE XI DEFAULTS AND REMEDIES 36 Section 11.1. Events of Default 36 Section 11.2. Waivers of Default 37 Section 11.3. Bondowners' Trustee 37 Section 11.4. Suits at Law or in Equity 38 Section 11.5. Books of City Open to Inspection 38 Section 11.6. Payment of Funds to Bondowners' Trustee 38 Section 11.7. Application of Funds by Bondowners' Trustee 39 Section 11.8. Relinquishment of Funds Upon Remedy of Default 39 Section 11.9. Suits by Individual Bondowners 40 Section 11.10. Remedies Granted in Ordinance not Exclusive 40 ARTICLE XII AMENDMENTS AND BONDOWNERS MEETINGS 40 Section 12.1. Call of Bondowners Meetings 40 Section 12.2. Notice to Bondowners 40 Section 12.3. Proxies: Proof of Ownership of Bonds 41 Section 12.4. Execution of Instruments by Bondowners 41 Section 12.5. Appointment of Officers at Bondowners Meetings 41 Section 12.6. Quorurn at Bondowners Meetings 42 Section 12.7. Vote Required to Amend Ordinance 42 Section 12.8. Obtaining Approval of Amendments at Bondowners; Meeting 42 Section 12.9. Alternate Method of Obtaining Approval ofAmendrnents 43 Section 12.10. Amendment of Ordinance In Any Respect by Approval of All Bondowners 43 Section 12.11. Bonds Owned by City 44 Section 12.12. Endorsement of Amendment on Bonds 44 ARTICLE XIII SALE OF BONDS 44 Section 13.1. Sale of 2011 Bond 44 Section 13.2. General Authorization 44 ARTICLE XIV DEFEASANCE 44 Section 14.1. Defeasance 44 ARTICLE XV NO ONGOING DISCLOSURE; MISCELLANEOUS 45 Section 15.1. No Ongoing Disclosure 45 Section 15.2. Ordinance and Laws a Contract With Bondowners 45 Section 15.3. Severability 45 Section 15.4. Prior Acts 45 - Section 15.5. Effective Date of Ordinance 45 Exhibit A: Purchaser's Proposal * This Table of Contents is provided for convenience only and is not a part of this ordinance. G - 6 • • • WHEREAS, the City of Port Angeles, Washington (the "City "), now owns, operates and maintains an electric utility system (the "Electric System "); and bonds: AN ORDINANCE of the City of Port Angeles, Washington., authorizing the issuance of an electric revenue refunding bond of the City in the principal amount of $1,662,056.10 to finance the cost of refunding certain outstanding electric revenue bonds of the City; establishing the date, form, terms, maturities and covenants of the bond: and approving the sale of the bond. WHEREAS, the City has issued and has outstanding the following Electric System revenue Designation Electric Revenue Refunding Bonds, Series 2001 (the "2001 Bonds ") Electric Revenue and Refunding Bonds, Series 2005 (the "2005 Bonds ") Electric Revenue Bonds, Series 2010 (the "2010 Bonds ") ORDINANCE NO. Authorizing Ordinance Ordinance No. 3100 Ordinance No. 3186 Ordinance No. 3406 Date of Bonds November 1, 2001 February 15, 2005 Principal Amount Outstanding as of September 2, 2011 $ 1,640,000 2,380.000 August 17, 2010 4,925,000 WHEREAS, the ordinances authorizing the issuance of the 2001 Bonds, the 2005 Bonds and the 2010 Bonds provide that additional Electric System revenue bonds may be issued with a lien on the operating revenue of the Electric System on a parity with ,'the lien of such bonds if certain conditions are met; and WHEREAS, Ordinance No. 3100 provides that the City may call the 2001 Bonds maturing on or after September 1, 2016 (the "Refunded Bonds ") for redemption on and after September 1, 2011, in whole or in part at any time, at th.e price of par plus accrued interest, if any, to the date of redemption; and W.IEREAS, the City Council (the "Council") has determined that debt service savings will be achieved by the issuance of an Electric System Revenue Refunding Bond, Series 2011 (the "2011 Bond ") in the aggregate principal amount of 51,662,056.10 to refund the Refunded Bonds and to pay the costs of issuance for the 2011 Bond; and WHEREAS, the Council has determined it to be in the best interest of the City to sell the 2011 Bond to First Federal, Port Angeles, Washington (the "Purchaser ") pursuant to the terms and conditions of its proposal, set forth in Exhibit A attached hereto (the "Proposal "); G -7 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON, DO ORDAIN, as follows: ARTICLE I DEFINITIONS Section 1.1. Definitions. As used in this ordinance the following words and phrases have the following meanings: "Additional Bonds" means any Bonds issued on a parity with the Outstanding Parity Bonds and the 2011 Bond. "Adjusted Net Revenues" means Net Revenues as calculated pursuant to Section 4.2.H. "Annual Debt Service" for any Fiscal Year means the sum of: (a) the - interest due in such Fiscal Year on all outstanding Bonds, excluding interest to be paid from the proceeds of Bonds, (b) the principal of all outstanding Serial Bonds due in such Fiscal Year, and (c) the Sinking Fund Requirement, if any, for such Fiscal Year (calculated as of the Sinking Fund Requirement Date for such Fiscal Year). If the interest rate on any such Bonds is other than a fixed rate, the rate applicable at the time of computation shall be calculated as provided in Section 4.2K hereof From and after the date when no 2005 Bonds remain outstanding, "Annual Debt Service" for any Fiscal Year shall be calculated net of the amount of any Debt Service Offsets received in such. Fiscal Year. "Average Annual Debt Service" means the amount determined by dividing (a) the sum of all interest and principal to be paid on outstanding Bonds from the date of determination to the last . maturity date of such Bonds, by (b) the number of Fiscal Years from and including the Fiscal Year in which the determination is made to the last Fiscal Year in which the sum of (i) the principal amount of Serial Bonds maturing in such Fiscal Year plus (ii) the Sinking Fund Requirement for such Fiscal Year, exceeds 4% of the principal amount of Bonds outstanding as of the date of determination. If the interest rate on any such Bonds is other than a fixed rate, the rate applicable at the time of computation shall be calculated as provided in Section 4.2.K hereof. From and after the date when no 2005 Bonds remain outstanding, "Average Annual Debt Service" for any Fiscal Year shall exclude any Debt Service Offsets. "Bond Account" means the Electric System Revenue Bond Fund established pursuant to Section 7.2 of Ordinance No. 2709 to secure payment of all Bonds (formerly referred to as the "Bond Fund "). "Bond Register" means the books or records maintained by the Bond Registrar for the purpose of registration of the 2011 Bond. -2- G - 8 • • "Bond Registrar " or "Registrar" means the Finance Director. "Bondowners' Trustee" means any bank or trust company organized under the laws of any state of the United States or any national banking association hereafter appointed as trustee for Bondowners pursuant to this ordinance. "Bonds" mean the Outstanding Parity Bonds, the 2011 Bond and any Additional Bonds. "Bonds" may include bonds, notes, warrants, certificates of indebtedness or any other evidence of indebtedness. "Call Date" means October 7, 2011. "City" means the City of Port Angeles, Washington, a municipal corporation duly organized and existing under the laws of the State of Washington_ "Code" means the federal Internal Revenue Code of 1986, as amended, and applicable • regulations. "Commission" means the United States Securities and Exchange Commission. "Contingency and Replacement Account" means the account of that name established in the Electric Fund. "Contract Resource Obligation" means an obligation of the Electric System to pay the following costs,.whether or not Power and Services are available to the Electric System in return for such payment: (a) costs associated with generation, transmission or distribution facilities (including any common undivided interest therein) hereafter acquired, purchased or constructed by the City and declared by the Council to be a separate utility system, which such costs shall include but are not limited to costs of normal operation and maintenance, renewals and replacements, additions and betterments and debt service on the bonds or other obligations of such separate electric utility system, or (b) costs associated with the purchase of Power And Services under a contract. "Council" means the Port Angeles City Council, as the general legislative body of the City, as the same is duly and regularly constituted from time to time. "Debt Service Ofset" means receipts of the City that are not included in Revenues and that are legally available to pay debt service on Bonds, including without limitation federal interest subsidy payments, designated as such by the City. "Distribution and Transmission Facilities" means the electric utility properties and assets, real and personal, tangible and intangible, now owned and operated by the City and used or useful in the transmission, distribution or sale of electric current or electric service, and business incidental thereto, and any additions, improvements and betterments thereto. and extensions thereof hereafter constructed or acquired. Distribution and Transmission Facilities shall not include Generating Facilities. - 3 G -9 "Electric Fund" means the special fund created in the office of the Finance Director pursuant to Ordinance No. 374 and previously designated as the "Light Fund" and renamed as the "Electric Fund" and continued pursuant to this ordinance. "Electric System" means the Distribution and Transmission Facilities and any Generating Facilities hereafter acquired, but such Electric System shall not include any property and facilities as may hereafter be acquired or constructed and established as a separate utility system not financed from the Revenues except on a basis junior and inferior to the lien on Revenues pledged to pay and secure the Bonds, the revenue of which separate utility system may be pledged to the payment of revenue obligations issued to purchase, construct, condemn or otherwise acquire such separate utility system (except as a Contract Resource Obligation (i) included in Operating Expenses of the Electric System upon compliance with Section 6.1(D) hereof from such time as no 2005 Bonds remain outstanding, or (ii) on a basis junior and inferior to the lien on Revenues pledged to secure the Bonds). "Finance Director" means the duly appointed and acting Finance Director of the City or the successor to the duties of that office. "Fiscal Year" means the fiscal year used by the City at any time. At the time of the passage of this ordinance, the Fiscal Year is the twelve -month period beginning January 1 of each year and ending December 31 of each year. "Generating Facilities" means electric utility properties and assets, real and personal, tangible and intangible, and used or useful in the generation of electric energy, hereafter acquired or constructed by the City and declared to be part of the Electric System, including any common undivided interest therein, related transmission facilities, and additions, improvements and betterments to and extensions of such properties and assets; provided, however, Generating Facilities shall not include Contract Resource Obligations designed as separate systems pursuant to Section 6.1.D hereof "Government Obligations" means those obligations now or hereafter defined as such in chapter 39.53 RCW, as this chapter may be hereafter amended or restated. "Moody's" means Moody's Investors Service, a corporation duly organized and existing under and by virtue of the laws of the State of Delaware, or its successor. 'Net Revenues" means, for any period, the excess of Revenues over Operating Expenses for such period, excluding from the computation of Revenues (a) any profit or loss derived from the sale or other disposition, not in the ordinary course of business, of investments or fixed or capital assets, or resulting from the early extinguishment of debt, and (b) insurance proceeds. "Operating Expenses" means (i) the City's expenses for operation and maintenance of the Electric System, and ordinary repairs, renewals, replacements and reconstruction of the Electric System, including all costs of delivering electric power and energy and payments (other than payments out of Bond proceeds) into reasonable reserves in the Electric Fund for items of Operating Expenses the payment of which is not immediately required, and shall include, without limiting the generality of the foregoing, all costs of purchased power, costs of transmission and distribution operation and maintenance expenses, rents, administrative and general expenses, engineering -4- G-10 • • • expenses, legal and financial advisory expenses, required payments to pension, retirement, health and hospitalization funds, insurance premiums and any taxes, assessments, or payments in lieu of taxes, all to the extent properly allocable to the Electric System; (ii) any current expenses required to be paid by the City under the provisions of this ordinance or by law, all to the extent properly allocable to the Electric System; and (iii) the fees and expenses of any Paying Agent. From and after such, time as no 2005 Bonds remain outstanding, "Operating Expenses" shall include Contract Resource Obligations to the extent designated as such pursuant to Section 6.1.D hereof. Operating Expenses shall not include any costs or expenses for new constiuction or other capital outlays, interest, amortization of debt service on any evidence of indebtedness, any allowance for depreciation, or any payments for City taxes or payments in lieu of City taxes. "Paying Agent" or "Paying Agents" means the Bond Registrar, with respect to the 2011 Bond, and the paying agent for each other series of outstanding Bonds. "Outstanding Parity Bond Ordinances" mean the ordinances authorizing the issuance of the Outstanding Parity Bonds as identified in the recitals to this ordinance. "Outstanding Parity Bonds" mean the outstanding 2005 Bonds and the 2010 Bonds. "Permitted Investments" means the following, so long as any of 2005 Bonds remain outstanding, to the extent that the same are legal for investment off Inds of -the City: A. The following obligations may be used as Permitted Investments for all purposes, including defeasance investments in the refunding escrow accounts. (I) Cash (insured at all times by the Federal Deposit Insurance Corporation. (2) - Obligations of, or obligations guaranteed as to principal and interest by, the U.S. or any agency or instrumentality thereof, when such obligatio are backed by the full faith and credit of the U.S. including: • U.S. Treasury obligations • All direct or fully guaranteed obligations • Farmers Home Administration • General Services Administration • Guaranteed Title XI financing • Government National Mortgage Association (GN EVIA) • State and Local Government Series (SLGS) (3) Obligations of Government - Sponsored Agencies that are not backed by the full faith and credit of the U.S. Government: • Federal Home Loan Mortgage Corp. (FHLMC) Debt obligations • Farm Credit System (formerly: Federal Land Banks, Federal Intermediate Credit Banks, and Banks f ©r Cooperatives) • Federal Home Loan Banks (FHL Banks} • Federal National Mortgage Association (FNMA) Debt obligations • Resolution Funding Corp. (REFCORP) Debt obligations -5- G-11 Any security used for defeasance must provide for the timely payment of principal and interest and cannot be callable or prepayable prior to maturity or earlier redemption of the rated debt (excluding securities that do not have a fixed par value and/or whose terms do not promise a fixed dollar amount at maturity or call date). date. U.S.A.I.D. securities must mature at least four business days before the appropriate payment B. The following Obligations shall be Permitted Investments for all purposes other than defeasance investments in refunding escrow accounts. (1) Obligations of any of the following federal agencies which obligations represent the full faith and credit of the United States of America, including: (2) Direct obligations of any of the following federal agencies which obligations are not fully guaranteed by the full faith and credit of the United States of America: by S&P; • Export - Import Bank • U.S. Maritime Administration • U.S. Department ofHousing & Urban Development (PHAs) • Federal Housing Administration • Federal Financing Bank; • Senior debt obligations issued by the Federal National Mortgage Association (FNMA) or Federal Home Loan Mortgage Corporation (FHLMC). • Obligations of the Resolution Funding Corporation (REFCORP) • Senior debt obligations of the Federal Home Loan Bank System • Senior debt obligations of other Government Sponsored Agencies approved by the insurer for the 2005 Bonds. (3) U.S. dollar denominated deposit accounts, federal funds and bankers' acceptances with domestic commercial banks which have a rating on their short term certificates of deposit on the date of purchase of "P -1" by Moody's and "A -1" or "A-1+" by S&P and maturing no more than 360 calendar days after the date of purchase. (Ratings on holding companies are not considered as the rating of the bank); (4) Commercial paper which is rated at the time of purchase in the single highest classification, "P -1" by Moody's and "A -1 +" by S&P and which matures not more than 270 days after the date of purchase; (5) Investments in a money market fund rated "AAAm" or "AAAm-G" or better (6) Pre - refunded Municipal Obligations defined as follows: any bonds or other obligations of any state of the United States of America or of any agency, instrumentality or local governmental unit of any such state which are not callable at the option of the obligor prior to -6- G -12 • • • maturity or as to which irrevocable instructions have been given by the obligor to calf on the date specified in the notice; and (A) which are rated, based on an irrevocable escrow account or fund (the "escrow "), in the highest rating category of Moody's and S&P or any successors thereto; or (B) (i) which are filly secured as to principal and interest and redemption premium, if any, by an escrow consisting only of cash or obligations described in paragraph A(2) above, Which escrow may be applied only to the payment of such principal of and interest and redemption premium, if any, on such bonds or other obligations onithe maturity date or dates thereof or the specified redemption date or dates pursuant to such irrevocabie instructions, as appropriate. and (ii) which escrow is sufficient, as verified by a nationally recognized independent certified public accountant, to pay principal of and interest and redemption 'premium, if any, on the bonds or other obligations described in this paragraph on the maturity' date or dates specified in the irrevocable instructions referred to above as appropriate; (7) Municipal obligations rated "AaaIAAA" or general obligations of States with a rating of "Aa2 /AA" or higher by both Moody's and S&P; (8) Investment agreements approved in writing by the insurer of the 2005 Bonds and supported by appropriate opinions of counsel; and (9) Other forms of investments (including repurchase agreements) approved in writing by the insurer of the 2005 Bonds. C. The value of the above investments shall be determined as follows: (a) For the purpose of determining the amount in any fund, all Permitted Investments credited to such fund shall be valued at fair market value. The City shall determine the fair market value based on accepted industry standards and from accepted industry providers. Accepted industry providers shall include but are not limited to pricing services provided by Financial Times Interactive Data Corporation, Bank of America, Merrill Lynch, Citigroup, and Barclay Capital Markets; (b) As to certificates of deposit and bankers1 acceptances: the face amount thereof, plus accrued interest thereon; (c) As to any investment not specified above: :. the value thereof established by prior agreement between the City and the insurer of the 2005 Bonds; (d) Any investment or investment agreement .permitted for funds of the City under the laws of the State of Washington, as amended from time to time, which are approved by the insurer of the 2005 Bonds. From and after such time as no 2005 Bonds remain outstanding, "Permitted Investments" shall mean any legal investment for City funds. -7- G - 13 "Power and Services" means energy, capacity, reserves and services, excluding the purchase of ownership of generating capability. "Professional Utility Consultant" means the independent person(s) or firm(s) selected by the City having a favorable reputation for skill and experience with generation, transmission and distribution systems of comparable size and character to the Electric System in such areas as are relevant to the purposes for which they are retained. "Private Person" means any natural person engaged in a trade or business or any trust, estate, partnership, association, company or corporation. "Private Person Use" means the use of property in a trade or business by a Private Person if such use is other than as a member of the general public. Private Person Use includes ownership of the property by the Private Person as well as other arrangements that transfer to the Private Person the actual or beneficial use of the 'property (such as a lease, management or incentive payment contract or other special arrangement) in such a manner as to set the Private Person apart from the general public. Use of property as a member of the general public includes attendance by the Private Person at municipal meetings or business rental of property to the Private Person on a day -to -day basis if the rental paid by such Private Person is the same as the rental paid by any Private Person who desires to rent the property. Use of property by 'nonprofit community groups or community recreational groups is not treated as Private Person Use if such use is incidental to the governmental uses of property, the property is made available for such use by all such community groups on an equal basis and such community groups are charged only a de minimis fee to cover custodial expenses. "Proposal" means the proposal letter submitted by the Purchaser to purchase the 2011 Bond and included as Exhibit A attached hereto, "Purchaser means First Federal, Port Angeles, Washington, and its successors and assigns. "Qualified Insurance" means any non - cancellable municipal bond insurance policy or surety bond issued by any insurance company licensed to conduct an insurance business in any state of the United States (or by a service corporation acting on behalf of one or more such insurance companies), which insurance company or companies, as of the time of issuance of such policy or surety bond, are currently rated in one of the two highest rating categories by Moody's or S&P or both Moody's and S &P if such institution is rated by both or their comparably recognized business successors. "Qualified Letter of Credit" means any irrevocable letter of credit issued by a financial institution for the account of the City on behalf of the owners of one or more series of Bonds, which institution maintains an office, agency or branch in the United States and as of the time of issuance of such letter of credit is currently rated in one of the two highest rating categories by Moody's or S &P or their comparably recognized business successors or both Moody's and S& P if such institution is rated by both or their comparably recognized business successors. "Refunded Bonds" mean all of the outstanding 2001 Bonds maturing on and after September 1, 2016. -8- G - 14 • • • • • • "Serial Bonds" means Bonds other than Term Bonds. "Registered Owner" means the person named as the registered owner of the 2011 Bond on the Bond Register. "Revenues" means all income (including investment incoMe), receipts and revenues derived by the City through the ownership and operation of the Electric System but shall not include: (a) any income derived by the City through the ownership and operation of any facilities that may hereafter be purchased, constructed or otherwise acquired by the City as a separate utility system; or • (b) investment income restricted to a particular purpose inconsistent with its use for the payment of debt service, including investment income derived pursuant to a plan of debt retirement or reftmding. "Rule" means the Commission's Rule 15c2-12 under the Securities Exchange Act of 1934, as the same may be amended from time to time. "S&P" means Standard & Poor's Ratings Services, a Standard & Poor's Financial Services LLC business, a New York corporation„ or its successor. "Sinking Fund Requirement" for any Fiscal Year means the principal amount of Term Bonds required to be purchased, redeemed or paid in such Fipcal Year as established by the ordinance of the City authorizing the issuance of such Term Bonds. "Sinking Fund Requirement Date" means, for any Fiscal Year, the date by which the Sinking Fund Requirement for such Fiscal Year must be met. "Supplemental Ordinance" means any ordinance amending, modifying or supplementing the provisions of this ordinance, including any ordinance providing for the issuance of Additional Bonds. "Term Bonds" means Bonds of any principal mat that are subject to mandatory redemption and for which mandatory sinking fund payments are reguired. "2001 Bonds" means the City's Electric Revenue Refunding. Bonds, Series 2001, issued in the original principal amount of $2,560,000 under date of November 1, 2001, pursuant to Ordinance No. 3100. "2005 Bonds" means the -City's Electric Revenue and RefUnding Bonds, Series 2005, issued in the original principal amount of $3,185,000 under date of February 15, 2005, pursuant to Ordinance No. 3186. "2010 Bonds" means the City's Electric Revenue Bonds, Series, 2010, issued in the original principal amount of $4,925,000 under date of August 17, 2010, pursuant to Ordinance No. 3406. "2011 Bond" means the City's Electric Revenue Refunding Bond, Series 2011, authorized to be issued pursuant to this ordinance in the aggregate principal amount of S1,662,056.10. -9- G-15 Section 1.2. Interpretation. In this ordinance, unless, the context otherwise requires: A. The terms "hereby," "hereof," "hereto," "herein," "hereunder" and any similar terns, as used in this ordinance, refer to this ordinance as a whole and not to any particular article, section, subdivision or clause hereof, and the term "hereafter" shall mean after, and the term "heretofore" shall mean before, the date of this ordinance; B. Words of the masculine gender shall mean and .include correlative words of the feminine and neuter genders and words importing the singular number shall mean and include the plural number and vice versa; C. Words importing persons shall include firms, associations, partnerships (including limited partnerships), trusts, corporations and other legal entities, including public bodies, as well as natural persons; D. Any headings preceding the text of the several articles and sections of this ordinance, and any table of contents or marginal notes appended to copies hereof, shall be solely for convenience of reference and shall not constitute a part of this ordinance, nor shall they affect its meaning, construction or effect; and E. All references herein to "articles," "sections" and other subdivisions or clauses are to the corresponding articles, sections, subdivisions or clauses hereof. ARTICLE II FINDINGS AND DETERMINATIONS Section 2.1. Parity Conditions. The Outstanding Parity Bond Ordinances provide that the City may issue Additional Bonds payable from the Bond Account on a parity with the Outstanding Parity Bonds upon compliance with certain conditions. The Council hereby finds, as required by those provisions of the Outstanding Parity Bond Ordinances, as follows: A. . There is no deficiency in the Bond Account and no Event of Default has occurred and is continuing. B. Prior to delivery of the 2011 Bond, there shall be filed with the City a certificate signed by the Finance Director showing that the Annual Debt Service for any Fiscal Year after the issuance of the 2011 Bond and the refunding of the Refunded Bonds. will not be increased by more than $5,000 by reason of the issuance of such 2011 Bond. The Additional Bonds tests of the Outstanding Parity Bond Ordinances having been complied with or assured, the lien and charge on Revenues for the payment of the principal of and interest on the 2011 Bond will be equal to the lien and charge thereon for the payment of principal of and interest on the Outstanding Parity Bonds. Section 2.2. Due Regard. The Council hereby finds and determines that due regard has been given to the cost of the operation and maintenance of the Electric System and that it has not obligated the City to set aside into the Bond Account for the account of the 2011 Bond a greater amount of the revenues and proceeds of the Electric System than in its judgment will be available -10- G -16 • • over and above such cost of maintenance and operation and the cost of paying and securing the payment of the Outstanding Parity Bonds. • • ARTICLE Ili AUTHORIZATION AND ISSUANCE ( BOND Section 3.1. Purpose and Authorization of 2011 Bond. • The 2011 Bond is hereby authorized to be issued in the aggregate principal amount of $1,662,056.10 for the purpose of refunding, on a current basis, the Refunded Bonds and paying costs; of issuance for the 2011 Bond. The 2011 Bond shall be designated as the "City of Port Angeles, Washington, Electric Revenue Refunding Bond, Series 2011," shall be dated as of its date of delivery to the Purchaser, shall be issued in fully registered form in the denomination of $ 1,662,056.10, shall bear interest on unpaid principal from its date at a per annum rate of 3.5% (calculated on the basis of a 360 -day year with twelve 30 -day months). Interest shall be payable semiannually on the first days of March and September, commencing March 1, 2012, and principal shall be payable annually on the first day of September, until prepayment or final maturity, in accordance With the following debt service schedule. The 2011 Bond shall mature on September 1, 2022. Payment Principal Interest Date Amount Amount 3/1/2012 S — $ 28,116.45 9/1/2012 124,584.17 29,085.98 3/1/2013 26,905.76 9/1/2013 131,056.21 26,905.76 . 3/1/2014 24,612./8 9/1/2014 13 5,643.18 24,612.28 3/1/2015 22,238.52 9/1/2015 140,390.69 22,238.52 3/1/2016 --- � 19,78 1.68 9/1/2016 145,304.36 19,781.68 3/1/2017 17,238.86 9/1/2017 150,390.02 17,238.86 3/1/2018 — 14, 607.03 9/1/2018 155,653.67 . 14,607.03 3/1/2019 11,883.09 9/1/2019 161,101.54 11,883.09 3/1/2020 i 9,063.81 9/1/2020 166,740.10 9,063.81 3/1/2021 6,145.86 9/1/2021 172,576.00 6,145.86 311/2022 3,125.78 9/1/2022 178,616.16 3,125.78 $ 1,662,056.10 IS 368,407.77 G -17 Principal of and interest on the 2011 Bond are payable solely from the Bond Account. The 2011 Bond is not a general obligation of the City or of the State of Washington or any political subdivision thereof. Section 3.2. Registration. Exchange and Payments. A. Bond Register/Bond Register. The Finance Director shall act as transfer agent, Paying Agent and registrar for the 2011 Bond (the "Bond Registrar "). The Bond Registrar shall keep, or cause to be kept, at the office of the Finance Director, sufficient records for the registration and transfer of the 2011 Bond. The Bond Register shall be maintained by the Bond Registrar, and shall contain the naive and mailing address of the registered owner of the 2011 Bond or nominee of such registered owner. The Bond Registrar is authorized, on behalf of the City, to authenticate and deliver the 2011 Bond in accordance with the provisions of the 2011 Bond and this ordinance to serve as the City's Paying Agent for the 2011 Bond and to ccany out all of the Bond Registrar's powers and duties under this ordinance. B. Registered Ownership. The City and the Bond Registrar may deem and treat the registered owner of the 2011 Bond as the absolute owner for all purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. Payment of the 2011 Bond shall be made only as described in subsection E. below. All such payments made as described in subsection E. below shall be valid and shall satisfy the liability of the City upon the 2011 Bond to the extent of the amount so paid. C. Transfer or Exchange of Registered Ownership. The 2011 Bond shall be transferable upon (i) the express written consent of the City, by its then acting City Manager, which consent shall not be unreasonably withheld; (ii) receipt by the City of an investor letter, in a form satisfactory to bond counsel to the City, executed by the transferee, or (iii) receipt of an opinion of bond counsel to the City addressed to the City stating that such transfer is not in violation of any applicable law, including any applicable state or federal securities statute or regulation. Any such opinion shall be an expense of the Purchaser. Express written consent of the City shall not be necessary upon satisfaction of subsection (ii) or (iii). Such consent by the City, letter or opinion shall be limited to a specific transaction with a specifically identified transferee. D. Registration Covenant. The City covenants that, until the 2011 Bond has been surrendered and canceled, it will maintain a system for recording the ownership of the 2011 Bond that complies with the provisions of Section 149 of the Code. E. Place and Medium of Payment. Both principal of and interest on the 2011 Bond shall be payable in lawful money of the United States of America without surrender or presentation, by wire transfer or Automated Clearinghouse (ACH) transfer if requested by the registered owner of the 2011 Bond. Upon final payment of principal and interest of the 2011 Bond, the registered owner shall surrender the 2011 Bond for cancellation at the office of the Bond Registrar. Section 3.3. Prepayment of the 201.1 Bond. The City may prepay the 2011 Bond in whole or in part at any time, at a price of par plus accrued interest to the date of prepayment, without penalty or prepayment fee. Upon prepayment, interest on the principal amount prepaid shall cease to accrue on the date such prepayment occurs. -12- G -18 • • • Section 4.1: Authorization of Series of Additional Bonds. Before any series of Additional Bonds is issued under the provisions of this Article, the City must adopt an ordinance or ordinances authorizing the issuance of such bonds, fixing the amount and the details thereof, describing in brief and general terms the purpose or purposes for which such bonds are to be issued and specifying the amount, if any, of the proceeds of such bonds to be deposited to the credit of the construction or project fund created with respect to such bonds or to another fund for the payment of capitalized interest on such bonds and to the Reserve Account; provided, however, that deposits to the Reserve Account shall be made as required under Section 6.2.0 hereof. The bonds of each series issued under the provisions of this Section will be designated "Electric Revenue Bonds. Series ," shall be in such denominations, shall be dated, shall bear interest at a rate or rates (including variable rates) not exceeding the maximum rate then permitted by law, shall be payable, both as to principal and interest, at such place or places, shall mature in such year or years, shall be made redeemable at such; times and prices (subject to the provisions of this ordinance), shall be numbered, shall have such Paying Agents, and any Term Bonds of such series shall have such amortization requirements, all ,as may be provided by ordinance or ordinances adopted by the City prior to the issuance of such bonds. Section 4.2. Additional Bonds. ARTICLE IV ISSUANCE OF ADDITIONAL BONDS A. Additional Bonds may be issued payable from the Bond Account on a parity with the outstanding Bonds and secured by an equal charge and lien on the Revenues pledged to the Bond Account for any lawful purpose of the City, including the refunding of outstanding Bonds; provided that, (i) except as to Bonds issued pursuant to Section 4.2.E hereof, at the time of the issuance of such Additional Bonds, there is no deficiency in the Bond Account, and no Event of Default has occurred and is continuing, and (ii) the requirements of the applicable provisions of this Section 4.2 are complied with. B. Additional Bonds may be issued for any lawful purpose of the City if the following requirements are met. A certificate signed by the Finance Director shall set forth: (i) the amount of the Net Revenues for any; 12 consecutive months of the 24 months prior to the date of the issuance of such Bonds; (ii) the amount of the Average Annual Debt Service in any Fiscal Year thereafter on account of all Bonds then outstanding under this ordinance and the Additional Bonds then to be issued hereunder; and (iii) the percentage derived by dividing the amount shown in (i) above by the amount shown in (ii) above, and shall state that such percentage is not less than 125%; C. Additional Bonds may also be issued for any lawful purpose of the City if the following requirements are met. A certificate signed by a Professional Utility Consultant and filed with the City Clerk shall. set forth: -13- G -19 (i) the amount of the Adjusted Net Revenues computed as provided in Section 4.2.H; (ii) the amount of the Average Annual Debt Service thereafter on account of all Bonds then outstanding under this ordinance and the Additional Bonds then to be issued hereunder; and (iii) as to the applicable Fiscal Year under (ii) above, the percentage derived by dividing the amount shown in (i) above by the amount shown in (ii) above, and shall state that such percentage is not less than 125 %. Additional Bonds may be issued pursuant to Subsections E and F of this Section 4.2 without complying with the provisions of this Subsection C. D. Additional Bonds may also be issued for the purpose of paying part of the costs of Distribution and Transmission Facilities or Generating Facilities for which Bonds have theretofore been issued, if a certificate is signed by a Professional Utility Consultant and filed with the City Clerk, which (i) shall comply with the requirements of paragraph C above or (ii) shall state that the issuance of such Additional Bonds is necessary to complete such facilities and that the completion is necessary for the efficient and economic operation of the Electric System; provided, however, that the principal amount of such Additional Bonds may not exceed 15% of the principal amount of the Bonds theretofore issued for such facilities. E. Additional Bonds may also be issued from time to time for the purpose of providing funds, together with any other available funds, for retiring at or prior to their maturity or maturities any or all of the outstanding Bonds of any series, including the payment of any redemption premium thereon, and, if deemed necessary by the City, for paying the interest to accrue thereon to the date fixed for their retirement and any expenses incident to the issuance of such Additional Bonds. F. Additional Bonds issued under subsection E above may not be delivered unless the proceeds (excluding any accrued interest but including any premium) of such Additional Bonds, together with any other money that has been made available for such purposes, and the principal of and the interest on the investment of such proceeds or any such money, are sufficient to pay (i) the principal of and the redemption premium, if any, on the Bonds to be refunded and (ii) the interest that will become due and payable on or prior to the date of their payment, or redemption, and (iii) the expenses incident to the issuance of such Additional Bonds. If such Additional Bonds are to be issued pursuant to subsection F above, (1) There shall be filed with the City a certificate signed by the Finance Director showing that the Annual Debt Service for any Fiscal Year thereafter will not be increased by more than 55,000 by reason of the issuance of the Additional Bonds; or (2) There shall be filed with the City a certificate signed by a Professional Utility Consultant setting forth: Section 4.2.H; (a) the amount of the Adjusted Net Revenues computed as provided in -14- G -20 • • • • • • (b) the amount of the Average Annual Debt Service in any Fiscal Year thereafter on account of all Bonds to be outstanding in such Fiscal Year and the Additional Bonds then to be issued hereunder; and (c) stating that the amount shown in (a) above is not less than 125% of the amount shown in (b) above. G. In rendering any certificate under this Section, the Professional Utility Consultant may rely upon, and such certificate shall have attached thereto, (1) financial statements of the Electric System, certified by the chief financial officer thereof, showing income and expenses for the period upon which the same are based and a balance sheet as of the ,end of such period, or (2) similar certified statements by the Division of Municipal Corporations of the Office of the State Auditor of the State of Washington (or any successor thereto), or (3) similar certified statement by an independent certified public accountant, if any, for as much of said period as any examination by them has been made and completed. If two or more of such statements are inconsistent with each other, the Professional Utility Consultant shall rely on the statement described under (1) above. In connection with the issuance of any Bonds pursuant to subsections 4.2.C, 4.2.D and 4.2.G of this Section, the certificate of the Professional Utility Consultant hereinabove referred to shall be conclusive and the only evidence required to show compliance with the provisions and requirements of said subsection. H. For the purposes of the certificates required by Sections 4.2.0 and 4.2.G of this ordinance, Adjusted Net Revenues shall be computed by the Professional Utility Consultant as follows: (a) The Net Revenues for any 12 consecutive Months (selected by the City) out of the 24 months prior to the date of issuance of the Additional Bonds (such 12 -month period being herein called the "Base Period ") may be adjusted: (i) to reflect any changes in Net Revenues for the Base Period which would have occurred if the schedule of rates and charges in effect at the time of the computation (or approved by the Council as of the time of Such computation and to become effective within 12 months thereof) had been in effect during the portion of the Base Period in which such schedule was not in effect; (ii) to reflect a full 12 months of Net Revenues from any customers of the Electric System added prior to the computation date; and (iii) to reflect any changes in Net Revenues estimated -to be received from residences and businesses that are in existence as of the date of issuance of such Additional Bonds and that are expected to connect to the Electric System as a result of, and upon, completion of, any facilities under construction or to be acquired, constructed or installed as a part of the Electric System from the proceeds of any Bond. I. Nothing contained herein shall prevent the City from refunding at one time all of the Bonds then outstanding. Nothing contained herein shall prevent the City from issuing obligations payable from a lien on the Revenues that is junior and inferior to the Bonds. -15- G -21 J. Additional Bonds may be issued from time to time without complying with the requirements set forth above if in the opinion of the Professional Utility Consultant, as evidenced by a certificate filed with the City, it is necessary to repair any damage or loss to the Electric System or if the Electric System has been destroyed or damaged by disaster or unanticipated event to such an extent that it cannot be operated; provided, however, that the proceeds of any Additional Bonds issued for such purpose may only be used to return the Electric System to, or to maintain the Electric System at, substantially its former or then operating capacity; and provided further, that in the case of repair, such Additional Bonds may be issued only to the extent that insurance proceeds from such damage or loss are insufficient for the accomplishment of such purpose. So long as the 2005 Bonds remain outstanding, the consent of the insurer for the 2005 Bonds .trust be obtained prior to the issuance of Additional Bonds pursuant to this Section 4.2.1. K. In calculating Annual Debt Service for purposes of this Section, so long as the 2005 Bonds remain outstanding, if the interest rate on any Bonds is other than a fixed rate, the rate applicable at the time of computation shall be used unless such rate is less than the most recently published Bond Buyer's Revenue Bond Index for municipal revenue bonds, in which case the rate stated by such index shall be used. if such index is no longer published, another nationally recognized index for municipal revenue bonds maturing in 20 to 30 years shall be used. From and after such time as no 2005 Bonds remain outstanding, if the interest rate on any Bonds is other than a fixed rate, the rate applicable at the time of computation shall be used unless such rate is less than an interest rate equal. to the yield to maturity equal to the higher of 0) the average of the SIFMA Municipal Swap Index over the 64 month period immediately preceding the date of computation, or (ii) the average of the SLFMA Municipal Swap Index over the 12 month period immediately preceding the date of computation, as determined within ten days prior to the date of computation or, if such computation is being made in connection with the certificate required by this Section, then within ten days prior to the date of such certificate. ARTICLE V GENERAL TERMS AND PROVISIONS OF BONDS Section 5.1. Lost or Destroved Bonds. If the 2011 Bond is lost, stolen or destroyed, the Bond Registrar may authenticate and deliver a new 2011 Bond of like amount, maturity and tenor to the Registered Owner upon such Registered Owner's paying the expenses and charges of the Bond Registrar and the City in connection with preparation and authentication of the replacement 2011 Bond and upon his or her filing with the Bond Registrar and the City evidence satisfactory to both that such 2011 Bond was actually lost, stolen or destroyed and of his or her ownership, and upon furnishing the City and the Bond Registrar with indemnity satisfactory to both. ARTICLE VI CREATION OF SPECIAL FUNDS AND ACCOUNTS AND PAYMENTS THEREFROM Section 6.1. Electric Fund (formerly designated as the Light Fund). A. Electric Fund. A special fund of the City has been created pursuant to Ordinance No. 374 and designated the "Light Fund," which fund has been renamed as the "Electric Fund" and continued by the City. The City covenants, that it will pay or cause to be paid all Revenues into the Electric Fund as promptly as practicable after receipt thereof. The following accounts have been -1f- G -22 • • created in the Electric Fund: (i) the General Account, (ii) the Contingency and Replacement Account, (iii) the Construction Account, and (iv) the Rate Stabilization Account. Such accounts shall be held and used for the purposes described herein. B. Flow of Funds. Revenues shall be. deposited and credited to the following accounts in the Electric Fund and used only for the following purposes and in the following order of priority: (1) All Revenues paid into the Electric Fund shall first be credited to the General Account therein and applied as follows: (i) to pay Operating Expenses and to provide sufficient working capital for the operation of the Electric System; (ii) to make all payments required to be made into the Interest Account in the Bond Account for the payment of accrued interest on the next interest payment date; (iii) to make all payments required to be' made into the Principal Account in the Bond Account for the payment of the principal amount of Serial Bonds next coming due, and into the Bond Retirement Account in the Bond Account for the mandatory redemption of Term Bonds; (iv) to make all payments required to be made into the Reserve Account in the Bond Account created to secure the payment Of the Bonds; and (v) to make all payments required to be made into any special fund or account created to pay or secure the payment of the principal of and interest on any revenue bonds, warrants or other revenue obligations of the City having a lien upon Revenues and money in the Electric Fund and Bond Account and accounts therein junior and inferior to the lien thereon for the payment of the principal of and interest on the Bonds. (2) To the extent that surplus Revenues remain after the payments so required to be made out of the General Account, the City shall credit to the Contingency and Replacement Account in each Fiscal Year an amount equal to at least 25% of the Annual Debt Service in such Fiscal Year. (3) To the extent that surplus Revenues remain :after the payments so required to be made out of the General Account and the credit to the Contingency and Replacement Account, the City may credit up to the full amount. of such surplus to the Rate Stabilization Account. (4) After all of the above payments and credits have been made, amounts remaining in the General Account may be used for any other.lawful purpose of the Electric Fund. Any credits from the General Account pursuant to subsections (2) and (3) above, and any credits to the General Account from the Rate Stabilization Account made pursuant to Section 9.3 hereof, may be made up to and including the date 90 days after the, end of the Fiscal Year for which the deposit or withdrawal will be effective. -17- G -23 . C. Contingency and Replacement Account and Rate Stabilization Account. Money in the Contingency and Replacement Account shall be used from time to time to make up any deficiencies in the Reserve Account, and such money in the Contingency and Replacement Account is hereby pledged as additional payment to the Bond Account to the extent required for any such deficiencies. Money in the Contingency and Replacement Account may be used to make additions, betterments, extensions, renewals, replacements and other capital improvements to the Electric System, to retire Bonds, or may be used by the City for any other lawful purpose of the City, but may not be paid directly into the Rate Stabilization Account. The Rate Stabilization Account is created in anticipation of future increases in revenue requirements. Funds in the Rate Stabilization Account may be transferred to the General Account to accommodate part or all of those future revenue requirement increases. Money in the Rate Stabilization Account may be used for any lawful purpose. Money in the Rate Stabilization Account shall be used from time to time to make up any deficiencies in the Bond Account, and such money in the Rate Stabilization Account is hereby pledged as additional payments to the Bond Account to the extent required for any such deficiencies. Nothing contained in this Section 6.1 shall be construed to require the deposit into the Electric Fund of any of the revenues, income, receipts or other money of the City derived by the City through the ownership or operation of any separate utility system hereafter created or established from funds other than the proceeds of Bonds. D. Contract Resource Obligations. (1) Authorization. The City is hereby authorized to create, acquire, construct, finance, own and operate one or more additional electric utility systems for the purpose of generating, transmitting or distributing electric power and energy. The Council may declare any such system to be a separate utility system not financed from the Revenues (except as a Contract Resource Obligation (i) included in Operating Expenses of the Electric System upon compliance with Section 6.2 hereof or (ii) on a basis junior and inferior to the lien on Revenues pledged to secure the Bonds), the revenue of which separate utility system may be pledged to the payment of revenue obligations issued to purchase, construct, condemn or otherwise acquire or expand such separate utility system. The costs associated with any such separate utility system may upon declaration of the City Council constitute a Contract Resource Obligation and, after no 2005 Bonds remain outstanding and upon compliance with subsection (2) below, included in Operating Expenses, provided, however, no Contract Resource Obligation constituting the costs of a separate utility system for the retail distribution of electric power and energy may be included in the Electric System's Operating Expenses. (2) Contract Resource Obligations as Operating Expenses. After such time as no 2005 Bonds remain outstanding, a Contract Resource Obligation may be included in Operating Expenses if the following requirements are met at the time the Contract Resource Obligation is incurred: (i) No Event of Default has occurred and is continuing. -18- G -24 • • • iF . (ii) There shall be on file with the City Clerk a certificate of a Professional Utility Consultant stating that the average annual Net Revenues for the Fiscal Years in the period specified in the next sentence, as such Net Revenues are estimated by the Professional Utility Consultant in accordance with Sections 4.2.G and 4.2.H hereof, shall be at least equal to 1.25 times Average Annual Debt Service in any future Fiscal Year, as estimated by the Professional Utility Consultant in accordance with Sections 4.2.G and 4.2.H hereof. The period for the determination of average annual Net Revenues shall be the period beginning with the first Fiscal Year following the earlier of (a) the date to which interest is capitalized or (b) the date of initial operation of the facilities to be financed and ending with the fifth full Fiscal Year after such date. (iii) There shall be on filed with the City Clerk an opinion of the Professional Utility Consultant to the effect stated in subparagraph (a) below if the Contract Resource Obligation is to be utilized to supply power and energy or to the effect stated in subparagraph (b) below if the Contract Resource Obligation is to be utilized to supply transmission capability: (a) (i) The additional source of power and energy from such Contract Resource Obligation is sound from a power supply planning standpoint and is technically and economically feasible in accordance with prudent utility practice; and (ii) the estimated cost of such Contract Resource Obligation is reasonable. (b) (i) The transmission capability to be acquired pursuant to the Contract Resource Obligation will be necessary within a reasonable time after the estimated date of commercial operation of the transmission facilities; and (ii) the estimated cost of such Contract Resource Obligation is reasonable. Section 6.2. Bond Account (formerly referred to as the Bond Fund). Pursuant to Ordinance No. 2709, a special fund of the City has been created and designated the "Electric System Revenue Bond Fund" (previously referred to as the "Bond Fund" and referred to herein as the "Bond Account "). The Bond Account shall be held in trust and administered by the City and used solely to pay the principal of, premium, if any, and interest on the Bonds, and retiring the Bonds prior to maturity in the manner herein provided. The City hereby obligates and binds itself irrevo to set aside and to pay (to the extent not otherwise provided) from money in the Electric Fund into the Bond Account, after paying or making provision for Operating Expenses and prior to the payment of any other charge or obligation against such Revenues, amounts sufficient to pay the principal of, premium, if any, and interest on all the Bonds from time to time outstanding as the same respectively become due and payable, either at the maturity thereof or in accordance with the terms of any Sinking Fund Requirement established for the retirement of Term Bonds. The fixed amounts to be paid into the Bond Account, to the extent that such payments are not made from Bond proceeds or from other money which may legally be available therefor, shall be as follows and in the following order of priority: A. Bond Interest Account. There has been created in the Bond Account, for the purpose of paying the interest on Bonds as the same becomes due and payable, a Bond Interest Account (the "Interest Account "). So long as any 2005 Bonds remain outstanding, 110 later than the last day of the month in which any Bonds are delivered to the initial purchasers thereof and on or before the 25th day of each month thereafter, the City shall pay from the Electric Fund into the Bond Account to the credit of the Interest Account an amount such that, if the same amount were so paid and -19- G -25 credited to the Interest Account on the 25th day of each of the months preceding the next date upon which an installment of interest falls due on the Bonds, the aggregate of the amounts so paid and credited to the Interest Account would on such date be equal to the installment of interest then falling due on all Bonds then outstanding. From and after such time as no 2005 Bonds remain outstanding, the City shall pay from the Electric Fund into the Bond Account to the credit of the Interest Account, on or before the date due, an amount sufficient, together with any funds then on deposit in the Interest Account, to pay the installment of interest falling due on all Bonds then outstanding on such date. B. Principal Accounts. There has been created in the Bond Account, for the purpose of paying outstanding Serial Bonds as they mature and for the purpose of redeeming Term Bonds pursuant to the Sinking Fund Requirement pertaining to such Term Bonds, the following accounts each of which are equal in priority: (i) Bond Principal Account. The Bond Principal Account, for the purpose of paying outstanding Serial Bonds as they mature (the "Principal Account "). So long as any 2005 Bonds remain outstanding, no later than the 25th day of the 12th month prior to each Serial Bond maturity, or if there are less than 12 months preceding such maturity then no later than the last day of the month immediately succeeding the month in which the Bonds are delivered to the initial purchaser(s) thereof, and on or before the 25th day of each month thereafter, the City shall pay from the Electric Fund into the Bond Account to the credit of the Principal Account an amount such that, if the same amount were so paid and credited to the Principal Account on the 25th day of each succeeding month thereafter and prior to such Serial Bond maturity date, the aggregate of the amounts so paid and credited to the Principal Account would on such date be equal to the principal amount of Serial Bonds then falling due. From and after such time as no 2005 Bonds remain outstanding, the City shall pay from the Electric Fund into the Bond Account to the credit of the Principal Account, on or before the date due, an amount sufficient, together with any funds then on deposit in the Principal Account, to pay the principal of Serial Bonds due on such date. (ii) Bond Retirement Account. The Bond Retirement Account, for the purpose of redeeming Term Bonds pursuant to the Sinking Fund Requirement pertaining to such Term Bonds and to otherwise retire Bonds prior to maturity (hereinafter referred to as the `Bond Retirement Account "). So long as any 2005 Bonds remain outstanding, no later than the 25th day of the 12th month prior to the date of each Sinking Fund Requirement, or if there are less than 12 months preceding such Sinking Fund Requirement Date, then on the last day of the month immediately succeeding the month in which the Bonds are delivered to the initial purchaser(s) thereof, and on or before the 25th day of each succeeding month thereafter, the City shall pay from the Electric Fund into the Bond Account to the credit of the Bond Retirement Account an amount such that, if the same amount were so set aside in the Bond Account and credited to the Bond Retirement Account on the 25th day of each succeeding month thereafter and prior to such Sinking Fund Requirement Date, the aggregate of the amounts so paid and credited to the Bond Retirement Account would be equal to the Sinking Fund Requirement for such date. From and after such time as no 2005 Bonds remain outstanding, the City shall pay from the Electric Fund into the Bond Account to the credit of the Bond Retirement Account, on or before the date due, an amount sufficient, together with any funds then on deposit in the Bond Retirement Account, to pay the Sinking Fund Requirement for any Term Bonds due on such date. -20- G -26 • • The City shall apply all the money paid into the Bond Account for credit to the Bond Retirement Account to the redemption of Term Bonds on each Sinking Fund Requirement Date (or may so apply such money prior to such Sinking Fund Requirement Date), pursuant to the terms of this ordinance or of the Supplemental Ordinance authorizing the issuance thereof The City may also apply the money paid into the Bond Account for credit to the Bond Retirement Account for the purpose of retiring Term Bonds by the purchase of such Bonds at a purchase price (including accrued interest and any brokerage charge) not in excess of the principal amount thereof, in which event the principal amount of such Bonds so purchased shall be Credited against the next ensuing Sinking Fund Requirement. Any such purchase of Bonds by the City may be made with or without tenders of Bonds in such manner as the City shall, in its discretion, deem to be in its.best interest. C. Bond Reserve Account. There has been created a Reserve Account" in the Bond Account (the ``Reserve Account "). Upon the issuance of the 2011 Bond the amount on deposit in the Reserve Account shall equal at least Average Annual Debt Service for the then outstanding Bonds. If the City issues any Additional Bonds, the Supplemental Ordinance authorizing the issuance of such Additional Bonds shall provide for approximately equal monthly payments into the Bond Account for credit to the Reserve Account from the money in the Electric Fund, in such amounts and at such times so that by no later than three years from the date of issuance of such Additional Bonds there will be credited to the. Reserve Account an amount equal to the Average Annual Debt Service at the date of issuance of such Additional Bonds; provided, however, that the proceedings authorizing the issuance of Additional Bonds may provide for payments into the Bond Account for credit to the Reserve Account from the proceeds of such Additional Bonds or from any other money lawfully available therefor, in which event, in providing for deposits and credits required by the foregoing provisions of this paragraph, allowance shall be made for any such amounts so paid into such Account. Subject to the two preceding sentences, the money and value of Permitted Investments in the Reserve Account shall be determined as of the last business day of each Fiscal Year and maintained at an amount at least equal to the Average Annual Debt Service, except where it is necessary for the City to make a transfer therefrom to the Interest Account, Principal Account or Bond Retirement Account because of an insufficiency of money therein to make any required payment of principal of or interest on any Bonds when due. The City shall make up any deficiencies in such account arising because of such transfer or because of an insufficient value of money and Permitted Investments in such account, in not more than 18 approximately equal consecutive monthly installments into the Reserve Account. If at any time the money and value of Permitted Investments in the Reserve Account shall exceed the amount of money and value of Permitted Investments then required to be maintained therein by 10x/0, such excess may be transferred to the General Account in the Electric Fund. For the purposes of valuation of Permitted Investments pursuant to this Section 6.2.C, the value of Permitted Investments shall be computed as follows: (a) the value of obligations which mature within six months from the date of purchase thereof shall be the purchase price of such obligations; and (b) the value of obligations which mature more than six months after the date of purchase thereof shall be the lesser of (i) the principal or face amount of such obligations, or (ii) the bid quotation price thereof as of the fifth business day next preceding the date of such determination as reported in The Wall Street Journal, or if such newspaper is not published or such price is not • -21- G -27 reported in said newspaper, in a newspaper of general circulation or a financial journal published in the Borough of Manhattan, City and State of New York, or (iii) the price at which such obligations are then redeemable by the owner at his option. The computations made under this paragraph shall not include accrued interest. In making the payments and credits to the Principal Account, Interest Account, Bond Retirement Account and Reserve Account required by this Section 6.2, to the extent that such payments are made from Bond proceeds, from money in any capitalized interest account, or from other money that may legally be available, such, payments are not required to be made from the Electric Fund. The City; may elect to meet the requirements of this Section 6.2.0 with respect to the Reserve Account through the use of a Qualified Letter of Credit, Qualified Insurance or other equivalent credit enhancement device currently rated in one of the two highest rating categories by Moody's or S &P. The City may contract with the entity providing such Qualified Letter of Credit, Qualified Insurance or other equivalent credit enhancement device that the City's reimbursement obligation, if any, to such entity ranks on a parity alien with the Bonds. If the City elects additionally to secure any issue of Additional Bonds through the use of a Qualified Letter of Credit, Qualified Insurance or other equivalent credit enhancement device, the City may contract with the entity providing such Qualified Letter of Credit, Qualified Insurance or other equivalent credit enhancement device that the City's reimbursement obligation, if any, to such entity ranks on a parity of lien with outstanding Bonds; provided that the payments due under such reimbursement agreement are such that if such reimbursement obligation were a series of Additional Bonds, such Bonds could be issued in compliance with the provisions of Article IV hereof. In making the payments and credits to the Reserve Account required by this Section 6.2, to the extent that the City has obtained Qualified Insurance or a Qualified Letter of Credit for specific amounts required pursuant to this section to be paid out of the Reserve Account, such amounts so covered by Qualified Insurance or a Qualified Letter of Credit shall be credited against the amounts required to be maintained in the Bond Reserve Account by this Section 6.2.0 to the extent that such payments and credits to be made are insured by an insurance company, or guaranteed by a letter of credit from a financial institution. Upon the expiration of any Qualified Letter of Credit or the termination of any Qualified Insurance, the Reserve Account shall be funded in accordance with the third paragraph of this Section 6.2_C as if the Bonds that remain outstanding had been issued on the date of such notice of expiration or termination. D. If there is a deficiency in the Interest Account, Principal Account or Bond Retirement Account in the Bond Account, the City shall promptly make up such deficiency from the Reserve Account by the withdrawal of cash therefrom for that purpose and by the sale or redemption of obligations held in the Reserve Account, if necessary, in such amounts as will. provide cash in the Reserve Account sufficient to make up any such deficiency. The City covenants and agrees that any deficiency created in the Reserve Account by reason of any withdrawal therefrom for payment into the Interest Account, Principal Account or Bond Retirement Account shall be made up from money in the Electric Fund available after making provision first for payment of Operating Expenses and then for the required payments into such Interest, Principal and Bond Retirement Accounts. -22- G -28 • • Money in the Bond Account shall be transmitted to the Paying Agents in amounts sufficient to meet the maturing installments of principal of premium, if any, and interest on the Bonds when due. Whenever the assets of the Bond Account shall be sufficient to provide money to retire all Bonds then outstanding, including such interest thereon as thereafter may become due and payable and any premiums upon redemption thereof, no further payments need be made into the Bond Account. All money remaining in the Bond Account after provision for the payment in full of the principal of, premium, if any, and interest on the Bonds shall be returned to the Electric Fund. The Bond Account shall be drawn upon solely for the purpose of paying the principal of, premium, if any, and interest on the Bonds. Money set aside from time to time with the Paying Agents for such payment shall be held in trust for the owners of the Bonds in respect of which the same shall have been so set aside. Until so set aside, all money in the Bond Account shall be held in - trust for the benefit of the owners of all Bonds at the time outstanding equally and ratably. Section 6.3. investment of Funds. Money held for the credit of the Interest Account, Principal Account and Bond Retirement Account in the Bond Account shall, to the fullest extent practicable and reasonable, be invested and reinvested at the direction of the City solely in, and obligations deposited in such accounts shall consist of, investments described in clauses A(1), A(2), A(3), B(1), B(2) and B(3) of the definition of Permitted Investments which shall mature prior to the respective dates when the money held for the credit of such Accounts will be required for the purposes intended. Money in the Reserve Account in the Bond Account not required for immediate disbursement for the purposes for which such Account is created shall, to the fullest extent practicable and reasonable, be invested and reinvested at the direction of the City solely in, and obligations deposited in the Reserve Account shall consist of investments described in clauses A(1), A(2), A(3), B(1), B(2) and B(3) of the definition of Permitted Investments, maturing or subject to redemption at the option of the owner thereof within 20 years from the date of such investment (but maturing prior to the final maturity date of the Bonds then outstanding). Money in the Electric Fund and any arbitrage rebate fund not required for immediate disbursement for the purposes for which such Funds were created shall, to the fullest extent practicable and reasonable, be invested and reinvested by the City in Permitted Investments. Except to the extent that there are deficiencies in any account in the Bond Account, all income received from the investment of money in the Bond Account and the Electric Fund shall be from time to time deposited in the Electric Fund. All money held or set aside by the City in the Electric Fund and Bond Account shall, until otherwise invested or applied as provided in this ordinance, be deposited by the City in its name, for the account of the Electric Fund (and the appropriate account therein) or the Bond Account (and the appropriate account therein), as the case rnay be, in such de osita ' or depositaries ositaries as the City at any ) y P �''; P � y time or from time to time appoints for such purpose. All money so. deposited shall be secured in the manner prescribed by the laws of the State of Washington for the securing of funds of the City. When no Bonds are insured City funds may be invested in any manner permitted by Washington law. -23- G -29 ARTICLE VIZ USE OF BOND PROCEEDS; PLAN OF REFUNDING Section 7.1. Refundine Account. There is hereby authorized to be created a fund or account known as the "Refunding Account" which account is to be drawn upon for the sole purpose of paying the principal of and interest on the Refunded Bonds on their date of redemption and of paying costs related to the refunding of the Refunded Bonds. The proceeds of sale of the 2011 Bond shall be credited to the Refunding Account, and shall be used immediately upon receipt thereof to defease and redeem the Refunded Bonds as authorized by Ordinance No. 3100 and to pay the costs of issuance of the 2011 Bond. The City shall defease the Refunded Bonds and discharge such obligations by the use of money in the Refunding Account to purchase certain Government Obligations (which obligations so purchased, are herein called "Acquired Obligations "), bearing such interest and maturing as to principal and interest in such amounts and at such times which, together with any necessary beginning cash balance, will provide for the payment of: A. interest on the Refunded Bonds due and payable on the Call Date; and B. the redemption price (100% of the principal amount thereof) on the Call Date of the Refunded Bonds. Section 7.2. Call for Redemption of Refunded Bonds. The City hereby irrevocably sets aside sufficient funds out of the purchase of Acquired Obligations from proceeds of the 2011 Bond to make the payments described in Section 7.1 of this ordinance. The City hereby irrevocably calls the Refunded Bonds for redemption on the Call Date in accordance with the provisions of the Ordinance No. 3100, authorizing the redemption and retirement of the Refunded Bonds prior to their fixed maturities. Said defeasance and call for redemption of the Refunded Bonds shall be irrevocable after the final establishment of the escrow account and delivery of the Acquired Obligations. The Finance Director is hereby authorized and directed to enter into an escrow agreement with U.S. Bank National Association, as escrow agent, in order to acquire and hold the Acquired Obligations and to provide for the giving of notice of the redemption of the Refunded Bonds in accordance with the applicable provisions of Ordinance No. 3100. -24- G -30 • • • • • • form: ARTICLE VIII FORM OF 2011 BOND Section 8.1. Form of 2011 Bond. The 2011 Bond shall be in substantially the following UNITED STATES OF AMERICA NO. R-1 $ L662,056.10 STATE OF WASHINGTON CITY OF PORT ANGELES ELECTRIC REVENUE REFUNDING BOND, SERIES 2011 INTEREST RATE: 3.5% MATURITY DATE: SEPTEMBER 1.2022 REGISTERED OWNER: FIRST FEDERAL, PORT ANGELES, WASHINGTON TAX IDENTIFICATION #: PRINCIPAL AMOUNT: ONE MILLION SLX HUNDRED SIXTY-TWO THOUSAND FIFTY-SIX AND 10/100 DOLLARS The City of Port Angeles, Washington (the "City"), a municipal corporation of the State of Washington, for value received promises to pay to the Registeted Owner identified above, or registered assigns, on the Maturity Date set forth above the Principal Amount set forth above, and to pay interest thereon from the date hereof, or the most recent date to Which interest has been, paid or duly provided for, at the Interest Rate set forth above. Interest shall be payable semiannually on the first days of March and September, commencing March 1, 2012; and principal shall be payable annually on the first day of September, until prepayment or final Maturity, in accordance with the following debt service schedule. -25- G - 31 Payment Principal Interest Date Amount Amount 3/1/2012 $ $ 28,116.45 9/1/2012 124,584.17 29,085.98 3/1/2013 26,905.76 9/1/2013 131,056.21 26,905.76 3/1/2014 24,612.28 9/1/2014 135,643.18 24,612.28 3/1/2015 — 1- )238.52 9/1/2015 140,390.69 22,238.52 311/2016 19,781.68 9/1/2016 145,304.36 19,781.68 3/1/2017 17,238.86 9/1/2017 150,390.02 17,238.86 3/1/2018 14,607.03 9/1/2018 155,65 3.67 14,607.03 3/1/2019 -- 11,883.09 9/1/2019 161,101.54 11,883.09 3/1/2020 — 9,063.81 9/1/2020 166,740.10 9,063.81 3/1/2021 6.145.86 9/1/2021 172,5 76.00 6,145.86 3/1/2022 3,125.78 9/1/2022 178,616.16 3,125.78 $ 1,662,056.10 $ 368,407.77 This bond is issued under and in accordance with the provisions of the Constitution and applicable statutes of the State of Washington and Ordinance No. passed by the City Council on September 6, 2011 (the "Bond Ordinance "), to refund certain outstanding Electric System revenue bonds of the City and to pay costs of issuance for this bond. Unless otherwise defined on this bond, capitalized terms used herein have the meanings given them in the Bond Ordinance. The principal of and interest on the this bond are payable solely out of the special fund of the City known as the "Electric System Revenue Bond Fund" (the "Bond Account ") established by Ordinance No. 2709 of the City. This bond is a special limited obligation of the City and is not an obligation of the State of Washington or any political subdivision thereof other than the City, and neither the full faith and credit nor the taxing power of the City or the State of Washington is pledged to the payment of this bond. Under the Bond Ordinance, the City is obligated to set aside and pay into the Bond Account out of Revenues of the Electric System certain fixed amounts sufficient to pay when due the principal of and interest on this bond and all other Bonds, as fully provided in the Bond Ordinance. To the extent provided by the Bond Ordinance, the amounts pledged to be paid from Revenues into the Bond Account and the accounts therein are a lien and charge thereon equal in rank to the lien and charge upon Revenues of the amounts required to pay and secure the payment of certain -26- G -32 • • • • Outstanding Parity Bonds and any Additional Bonds that the City may issue hereafter, and superior to all other liens and charges of any kind or nature, except the Operating Expenses of the System. The Bond Ordinance sets forth covenants of the City to secure payment of Bonds, including but not limited to covenants relating to rates and charges of the Electric System, operations of the System, and the issuance of Additional Bonds. The City may prepay this bond in whole or in part at any time without fee or penalty as provided in the Bond Ordinance, subject to the terms and restrictions therein. This bond is not a "private activity bond" as such terra is defined in the internal Revenue Code of 1986, as amended (the "Code "). The City has designated this bond as a "qualified tax - exempt obligation" within the meaning of Section 265(b)(3)(B) of the Code. This bond is transferable upon compliance with the conditions set forth in the Bond Ordinance. - This bond will not be valid or become obligatory for any purpose or be entitled to any security or benefit tinder the Bond Ordinance until the Certificate of Authentication hereon shall have been manuall y signed by the Bond Registrar. � y It is hereby certified, recited and declared that all acts, conditions and things required by the Constitution and statutes of the State of Washington to exist, to have happened and to have been performed precedent to and in the issuance of this bond do exist, have happened and have been performed in due time, form and manner as prescribed by law, and that the amount of this bond, together with all other obligations or indebtedness of the City, does not exceed any constitutional or statutory limitations of indebtedness. IN WITNESS WHEREOF, the City of Port Angeles, Washington, has caused this bond to be signed by the manual or facsimile signature of its Mayor, attested by the manual or facsimile signature of the City Clerk, and the seal of the City to be impressed or reproduced hereon, all as of September 7, 2011. Attest: (SEAL) (Manual or Facsimile Signatures City Clerk CITY OF PORT ANGELES, WASHINGTON By Manual or Facsimile Signature) Mayor -27- G -33 CERTIFICATE OF AUTHENTICATION AND REGISTRATION This bond is registered in the name of the Registered Owner on the books of the City of Port Angeles, Washington, in the office of its Finance Director (the "Bond Registrar "), as to both principal and interest, as noted in the registration blank below. All payments of principal of and interest on this bond shall be made by the City with full acquittance by the Bond Registrar's wire transfer, made payable to the last Registered Owner as shown hereon and on the registration books of the Bond Registrar at his/her address noted hereon and on the registration books of the Bond Registrar. Date of Name and Address of Registration Registered Owner First Federal September 2011 105 W 8th St./PO Box 351 Port Angeles, WA 98362 (360) 457 -0461 Section 8.2. Execution of 2011 Bond. The 2011 Bond shall be executed on behalf of the City with the manual or facsimile signatures of the Mayor and City Clerk of the City and the seal of the City shall be impressed, imprinted or otherwise reproduced thereon. Only such 2011 Bond, as shall bear thereon a Certificate of Authentication in the form hereinbefore recited, manually executed by the Bond Registrar, shall be valid or obligatory for any purpose or entitled to the benefits of this ordinance. Such Certificate of Authentication shall be conclusive evidence that the 2011 Bond so authenticated has been duly executed, authenticated and delivered hereunder and are entitled to the benefits of this ordinance. In case either of the officers who shall have executed the 2011 Bond shall cease to be an officer or officers of the City before the 2011 Bond so signed shall have been authenticated or delivered by the Bond Registrar, or issued by the City, such 2011 Bond may nevertheless be authenticated, delivered and issued and upon such authentication, delivery and issuance, shall be as binding upon the City as though those who signed the same had continued to be such officers of the City. The 2011 Bond may be signed and attested on behalf of the City by such persons who at the date of the actual execution of such 2011 Bond, are the proper officers of the City, although at the original date of such 2011 Bond any such person shall not have been such officer of the City. ARTICLE IX COVENANTS TO SECURE BONDS The City covenants and agrees with the purchasers and owners of all Bonds, so long as any such Bonds are outstanding, as follows: Section 9.1. Security for Bonds. All Bonds are special limited obligations of the City payable from and secured solely by Revenues, and by other money and assets specifically pledged hereunder for the payment thereof. There are hereby pledged as security for the payment of the principal. of, premium, if any, and interest on all Bonds in accordance with the provisions of this ordinance, subject only to the provisions of this ordinance restricting or permitting the application -28- Bond Registrar Signature of Bond Registrar G -34 • • • • • • thereof for the purposes and on the terms and conditions set forth in 'this ordinance: (0 the Revenues, and (ii) the money and investments, if any, credited to the Electric. Fund and the Bond Account, and the income therefrom. The Revenues and other money and 'securities hereby pledged shall immediately be subject to the lien of this pledge without any physical delivery thereof or further act, and the lien of this pledge shall be valid and binding as against all parties having claims of any kind in tort, contract or otherwise against the City regardless of whether such parties have notice thereof. All Bonds now or hereafter outstanding shall be equally and ratably payable and secured hereunder without priority by reason of date of adoption of the ordinance providing for their issuance or by reason of their series, number or date of sale, issuance, execution or delivery, or by the liens, pledges, charges, trusts, assignments and covenants made herein, except as otherwise expressly provided or ,permitted in this ordinance and except as to insurance which may be obtained by the City to insure the repayment of one or more series or maturities within a series. The pledge of the Revenue and of the amounts to be paid into and maintained in the funds and accounts described above in this Section to pay and secure the payment of Bonds is hereby declared to be a prior lien and charge on the Revenues and the money and investments in such funds and accounts, subject to provision for operating capital and to the payment of Operating Expenses as provided in Section 6.1.B hereof, and superior to all other liens and ''charges of any kind or nature. . Bonds shall not in any manner or to any extent constitute general obligations of the City or of the State of Washington, or any political subdivision of the State of Washington, or a charge upon any general fund or upon any money or other property of the City Or of the State of Washington, or of any political subdivision of the State of Washington, not speCifically pledged thereto by this ordinance. Section 9.2. Rate Covenant - General. - The City will establish, maintain and collect rates and charges for electric power and energy and other services, facilities and commodities sold, furnished or supplied through the facilities of the Electric System that are fair and nondiscriminatory and adequate to provide Revenues sufficient, together with other funds legally available therefor, for the punctual payment of the principal of premium, if any, and interest on the Bonds for which the payment has not otherwise been provided, for all payments that the City is obligated to make into the Bond Account, and for the proper operation and maintenance of the Electric System, and all necessary repairs, replacements and renewals thereof, including the payment of all taxes, assessments or other governmental charges lawfully imposed on the Electric System or the Revenues therefrom, or payments in lieu thereof, and the payment of all other amounts that the City may now or hereafter become obligated to pay from the Revenues by law or Contract. Section 9.3. Rate Covenant - Debt Service Coverage: The City will also establish, maintain and collect rates and charges that shall be adequate to provide in each Fiscal Year Net Revenues in an amount equal to at least 1.25 times the Annual Debt Service on the then outstanding Bonds in such Fiscal Year. For the purpose of meeting the requirement of this paragraph, (i) there may be added to Net Revenues for any Fiscal Year such amount, withdrawn from the Rate Stabilization Account and deposited in the General Account, and (ii) there must be subtracted from Net Revenues for any Fiscal Year such amounts as are withdrawn from the General Account and deposited into the Rate Stabilization Account for such Fiscal Year. -29- G - 35 The City also covenants and agrees to maintain Net Revenues for the then current Fiscal Year in an amount that will be equal to the Annual Debt Service on the then outstanding Bonds in such Fiscal Year. The failure to collect Revenues in any Fiscal Year sufficient to comply with the covenants contained in, this Section 9.3 will not constitute an Event of Default if the City, before the 64th day of the following Fiscal Year: A. Employs a Professional Utility Consultant to recommend changes in the City's rates that are estimated to produce Revenues sufficient (once the City imposes the rates recommended by the Professional Utility Consultant) to meet the requirements of this Section; and B. Promptly imposes rates at least as high as those recommended by such Professional Utility Consultant. The calculation of the coverage requirements set forth above, and in Section 4.2 hereof, and the City's compliance therewith, may be made solely with reference to this ordinance without regard to future changes in generally accepted accounting principles. If the City has changed one or more of the accounting principles used in the preparation of its financial statements, because of a change in generally accepted accounting principles or otherwise, then an event of default relating to these coverage requirements will not be considered an Event of Default if the coverage requirement ratios would have been complied with had the City continued to use those accounting principles employed at the date of the most recent audited financial statements prior to the date of this ordinance. Section 9.4. Restrictions on Contracting of Obligations Secured by Revenues. A. The City will not hereafter create any other special fund or funds for the payment of revenue bonds, warrants or other revenue obligations, or issue any bonds, warrants or other obligations or create any additional indebtedness that will rank on a parity with or prior to the charge and lien on the Revenues or properties of the Electric System for the payments into the Bond Account, except as provided under Article TV hereof. B. Additional Bonds may be issued as provided in Article W. C. The City may issue bonds, notes, warrants or other obligations payable from and secured by a lien on the Revenues of the Electric System that is subordinate or inferior to the lien on such Revenues securing the Bonds and may create a special fund or funds for payment of such subordinate obligations. D. Unless such agreement specifically states that the obligation of the City thereunder is junior to the obligation of the City to make payments from the Electric Fund into the Bond Account, the City will not hereafter enter into any agreement obligating the City to pay from Revenues, for (a) generating or transmission capacity or the use or lease of generating or transmission facilities, which agreement is not conditional on the availability of such capacity or facility, or (h) the installment purchase or lease of property which, whether or not subject to annual appropriations, otherwise transfers to the City the burdens and benefits of ownership of such property. • • • • • Section 9.5 Covenant to Maintain System in Good Condition. The City will at all times maintain, preserve and keep, or cause to be maintained, preserved and kept, the properties of the Electric System and all additions and betterments thereto and extensions thereof and every part thereof in good repair, working order and condition, and will from time to time make, or cause to be made, all necessary and proper repairs, renewals, replacements, extensions and betterments thereto so that at all times the business carried on in connection therewith shall be properly and advantageously conducted. The City will at all times operate such properties and the business in connection therewith or cause such properties and business to be operated in an efficient manner and at a reasonable cost. Section 9.6. Covenants Concerning Disposal of Properties of System. The City will not sell, mortgage, lease or otherwise dispose of the properties of the Electric System except as provided in this Section. A. The City will not sell or otherwise dispose of the Electric System in its entirety unless simultaneously with such sale or other disposition, provision is made for the payment, redemption or other retirement of all Bonds then outstanding. B. Except as provided in C below, the City will not sell or otherwise dispose of any part of the Electric System unless provision is made for the payment, redemption or other retirement of a principal amount of Bonds equal to the greater of the following amounts, provided, such amount is in excess of $100,000: (1) An amount that will be in the same proportion to the net principal amount of Bonds then outstanding (defined as the total principal amount of Bonds outstanding less the amount of cash and investments in the Bond Account) that the Revenues attributable to the part of the Electric System sold or disposed of for the twelve preceding months bears to the total Revenues for such period; or (2) An amount that will be in the same proportion to the net principal amount of Bonds then outstanding that the book value of the part of the Electric System sold or disposed of bears to the book value of the entire Electric System immediately prior to such sale or disposition. The City is only required to comply with the requirements of subsections (1) and (2) above if the proceeds of such sale, lease or other disposition exceed 2% of the value of the net utility plant of the Electric System. C. The City may sell or otherwise dispose of any part of the Electric System that has become unserviceable, inadequate, obsolete or unfit to be used in the operation of the Electric System, or no longer necessary, material to or useful in such operation, and may also sell or otherwise dispose of street lighting systems now or hereafter owned by the City at a price permitted by law. The proceeds of any such sale or disposition pursuant to this subsection C shall be paid into the Bond Account for credit to the Reserve Account to the extent of any deficiency in such Reserve Account, and the balance of such proceeds, if any, shall be deposited in the Electric Fund. D. Notwithstanding any other provision of this Section 9.6 to the contrary, the City may sell or otherwise dispose of any part of the Electric System if the City obtains a certificate satisfying the requirements of Section 4.2.B or Section 4.2.0 hereof. -3 1 - G -37 Section 9.7. Insurance. The City will either self - insure or, as needed, and to the extent insurance coverage is available at reasonable cost with responsible insurers, keep, or cause to be kept, the Electric System and the operation thereof insured, with policies payable to the City, against the risks of direct physical loss, damage to or destruction of the Electric System, or any part thereof, and against accidents, casualties or negligence, including liability insurance and employer's liability, at least to the extent that similar insurance is usually carried by electric utilities operating like properties. In the event of any loss or damage to the properties of the Electric System covered by insurance, the City will (i) with respect to each such loss, promptly repair and reconstruct to the extent necessary to the proper conduct of the operations of the Electric System the lost or damaged portion thereof and shall apply the proceeds of any insurance policy or policies covering such loss or damage for that purpose to the extent required therefor, unless in the case of loss or damage involving 5300,000 or more, such repair and reconstruction is not recommended by the Professional Utility Consultant, and (ii) if the City does not use the entire proceeds of such insurance to repair or reconstruct such lost or damaged property, such insurance proceeds not so used must be paid into the Electric Fund, and if in excess of 5300,000 for any one loss or damage, must be used to purchase or redeem Bonds or to acquire or construct extensions, betterments and improvements to the Electric System. Section 9.8. Books of Account. The City will keep proper books of account as required by this ordinance in accordance with the rules and regulations prescribed by the Division of Municipal Corporations of the Office of the State Auditor of the State of Washington, or other State department or agency succeeding to such duties of the State Auditor's office, and if no such rules or regulations are prescribed, then in substantial accordance with the uniform system of accounts prescribed by the Federal Energy Regulatory Council or other federal agencies having jurisdiction over electric public utility companies owning and operating properties similar to the electric properties operated by the City, whether or not the City is at that time required by law to use such system of accounts. The City shall cause its books of account to be audited by the Office of the State Auditor or other state agency as may be authorized and directed by law to make such audit, or if the audit is not made within twelve months after the close of any Fiscal Year of the City, then the City shall cause such audit to be made by independent certified public accountants licensed, registered or entitled to practice, and practicing as such, under the laws of the State of Washington who, or each of whom, is in fact independent and does not have any interest, direct or indirect, in any contract with the City other than his contract of employment pursuant to this Section and who is not connected with the City as an officer or employee of the City. In keeping the books of account, the City shall accrue depreciation monthly on depreciable properties operated by the City in accordance with the accounting practice prescribed by the uniform system of accounts of the Federal Energy Regulatory Council above mentioned. The City will furnish a copy of the most recent audit report to any owner of Bonds upon written request therefor. Any owner of Bonds may also obtain at the office of the City copies of the balance sheet and income and expense statements showing in reasonable detail the financial condition of the Electric System as of the close of each Fiscal Year, including the transactions relating to the Electric Fund, the Bond Account, and all other funds and accounts created or maintained pursuant to the provisions of this ordinance. Section 9.9. Covenant Not to Render Service Free of Charge. So long as any Bonds are outstanding, the City will not furnish or supply or permit the furnishing or supplying of electric -32- G-38 • • • energy or any other commodity, service or facility furnished by or in connection with the operation of the Electric System free of charge to any person, firm or corporation, public or private, and the City will promptly enforce the payment of any and all accounts owing to the City and delinquent, by discontinuing service or by filing suits, actions or proceedings, or by both discontinuance of service and fling suit; provided, that to the extent permitted by law, the City may loan money and may provide commodities, services or facilities free of charge or at a reduced charge in connection with a plan of conservation of electric energy or senior citizen or indigent ratepayer discounts adopted by the Council. Section 9.10. Covenant to Make Only Economically Sound Improvements. The City will not expend any money in the Electric Fund or the proceeds of Additional Bonds or other obligations for any renewals, replacements, extensions, betterments and improvements to the Electric System that are not economically sound and will not properly and advantageously contribute to the conduct of the business of the City in an efficient and economical manner;' provided that the foregoing does not preclude the City from paying any legal or contractual obligations. Section 9.11. Covenant to Pay Bond Principal and Interest Punctually. The City will duly and punctually pay or cause to be paid, but only from the Bond Account, the principal of, premium., if any, and interest on each and every Bond on the dates and at the places and in the manner provided in the Bonds, according to the true intent and meaning thereof, and will faithfully do and perform and fully observe and keep any and all covenants, undertakings, stipulations and provisions contained in the Bonds and in this ordinance and each Supplemental Ordinance authorizing Additional Bonds. Section 9.12. Covenant to Pay Tars, Assessments and Other Claims. The City will from time to time duly pay and discharge, or cause to be paid and discharged, when the same become due, all taxes, assessments and other governmental charges, or payments in lieu thereof, lawfully imposed. upon the Electric System or the Revenues, and all claims for labor and materials and supplies that, if not paid, might become a lien or charge upon the Electric System; or any part thereof; or upon the Revenues, or that might in any way impair the security of the Bonds, except taxes, assessments, charges or claims that the City contests in good faith by proper lega proceedings., Section 9.13. Covenant to Retain Competent Management. The City will at all times retain and employ a competent manager for the Electric Systein who shall be an experienced executive of administrative ability. All employees or agents of the City who collect or handle money of the City must be bonded by a responsible surety company or companies in amounts sufficient to protect the City adequately from loss. Section 9.14. Further Assurances. The City shall, at any and all times, insofar as it may be authorized so to do, pass, make, do, execute, acknowledge and deliver all and every such further ordinances, acts, deeds, conveyances, assignments, transfers and assurances as may be necessary or desirable for the better assuring, conveying, granting, assigning and confirming any and all of the rights, Revenues and other funds hereby pledged or assigned to the payment of the Bonds, or intended so to be, or which the City may hereafter become bound to, pledge or assign. Section 9.15. Tax Exemption. The City covenants that it will not take or permit to be taken on its behalf any action that would adversely affect the exemption from federal income taxation of the interest on the 2011 Bond and will take or require to be taken such acts as may -33- G -39 reasonably be within its ability and as may from time to time be required under applicable law to continue the exemption from federal income taxation of the interest on the 2011 Bond. A. Arbitrage Covenant. Without limiting the generality of the foregoing, the City covenants that it will not take any action or fail to take any action with respect to the proceeds of sale of the 2011 Bond or any other funds of the City which may be deemed to be proceeds of the 2011 Bond pursuant to Section 148 of the Code and the regulations promulgated thereunder which, if such use had been reasonably expected on the date of delivery of the 2011 Bond to the initial purchaser thereof, would have caused the 2011 Bond to be treated as an "arbitrage bond" .within the meaning of such term as used in Section 148 of the Code. The City represents that it has not been notified of any listing or proposed listing by the Internal Revenue Service to the effect that it is an issuer whose arbitrage certifications may not be relied upon. The City will comply with the requirements of Section 148 of the Code and the applicable regulations thereunder throughout the term of the 2011 Bond. B. Private Person Use Limitation for Bond. The City covenants that for as long as the 2011 Bond is outstanding, it will not permit: (1) More than 10% of the Net Proceeds of the 2011 Bond to be allocated to any Private Person Use; and (2) More than 10% of the principal or interest payments on the 2011 Bond in a Bond Year to be directly or indirectly: (A) secured by any interest in property used or to be used for any Private Person Use or secured by payments in respect of property used or to be used for any Private Person Use, or (B) derived from payments (whether or not made to the City) in respect of property, or borrowed money, used or to be used for any Private Person Use. The City further covenants that if (3) More than five percent of the Net Proceeds of the 2011 Bond are allocable to any Private Person Use; and (4) More than five percent of the principal or interest payments on the 2011 Bond in a Bond Year are (under the terms of this ordinance or any underlying arrangement) directly or indirectly: (A) secured by any interest in property used or to be used for any Private Person Use or secured by payments in respect of property used or to be used for any Private Person Use, or (B) derived from payments (whether or not made to the City) in respect of property, or borrowed money, used or to be used for any Private Person Use, then, (i) any Private Person Use of the projects refinanced with proceeds of the 2011 Bond or Private Person Use payments described in subsection (4) hereof that is in excess of the five percent limitations described in such subsections (3) or (4) will be for a Private Person Use that is related to the state or local governmental use of the projects refinanced by the proceeds of the 2011 Bond, and (ii) any Private Person Use will not exceed the amount of Net Proceeds of the 2011 Bond allocable to the state or _34_ G -40 • • • • local governmental use portion of the projects to which the Private !Person Use of such portion of the projects refinanced by the proceeds of the 2011 Bond relate. The City further covenants that it will comply with any limitations on the use of the projects refinanced by the proceeds of the 2011 Bond by other than state and local governmental users that are necessary, in the opinion of its Bond Counsel, to preserve the tax exemption of the interest on the 2011 Bond. The covenants of this section are specified solely to assure the continued exemption from regular income taxation of the interest on the 2011 Bond. C. Modification of Tax Covenants. The covenants of this section are specified solely to assure the continued exemption from regular income taxation of the interest on the 2011 Bond. To that end, the provisions of this section may be modified or elimin!.ted without any requirement for foiial amendment thereof upon receipt of an opinion of the : City's bond counsel that such modification or elimination will not adversely affect the tax exemption of interest on the 2011 Bond. D. Designation under Section 265(b). The City hereby designates the 2011 Bond as a "qualified tax - exempt obligation" under Section 265(b)(3) of the Code for investment by financial institutions. The City reasonably does not expect to issue more than $10,000,000 in tax - exempt debt during calendar year 2011. ARTICLE X SUPPLEMENTAL AND AMENDATORY ORDINANCES Section 10.1. Amendments Without Consent of Bondowners. The City may adopt at any time and from time to time without the consent of the owners! of any Bonds an ordinance or ordinances supplemental to or amendatory of this ordinance and any Supplemental Ordinance theretofore adopted for any one or more of the following purposes: A. To provide for the issuance of Additional Bonds pursuant to Article IV hereof, and to prescribe the terms and conditions pursuant to which such Additional Bonds may be issued, paid or redeemed; B. To add additional covenants and agreements of the City for the purpose of further securing the payment of the Bonds, so long as such additional covenants and agreements are not contrary to or inconsistent with the covenants and agreements of the City contained in this ordinance or any Supplemental Ordinance; C. To prescribe further limitations and restrictions upon the issuance of Bonds and the incurring of indebtedness by the City payable from the Revenues that are not contrary to or inconsistent with the limitations and restrictions thereon theretofore in effect; D. To surrender any right, power or privilege reserved! to or conferred upon the City by the terms of this ordinance; E. To confirm as further assurance any pledge under, and the subjection to any lien, claim or pledge created or to be created by, the provisions of this ordinance of the Revenues or of any other money, securities or funds; -35- G -41 F. To cure any ambiguity or defect or inconsistent provision of this ordinance or any Supplemental Ordinance or to insert such provisions clarifying matters or questions arising under this ordinance or any Supplemental Ordinance as are necessary or desirable in the event any such modifications are not contrary to or inconsistent with this ordinance or any Supplemental Ordinance as theretofore in effect; or G. To modify any of the provisions of this ordinance or any Supplemental Ordinance in any other respect; provided that such modification will not be effective until after the Bonds outstanding as of the date of adoption of such ordinance cease to be outstanding, and any Bonds issued under such ordinance must contain a specific reference to the modifications contained in such subsequent ordinance. Section 10.2. Amendments With Consent of Bondowners. The provisions of this ordinance and of any Supplemental Ordinance may be modified at any time or from time to time by a Supplemental Ordinance, with the consent of Bondowners in accordance with and subject to the provisions of Article XII hereof. Written notice of any amendment to this ordinance or any Supplemental Ordinance shall be given to Moody's, 7 World Trade Center, 250 Greenwich Street, New York, NY 10007, Attention: Public Finance. ARTICLE XI DEFAULTS AND REMEDIES Section 11.1. Events of Default. The Council hereby finds and determines that the continuous operation of the Electric System and the collection, deposit and disbursement of the Revenues in the manner provided in the Outstanding Parity Bond Ordinances, this ordinance, and any Supplemental Ordinances thereto are essential to the payment and security of the Bonds, and the failure or refusal of the City to perform the covenants and obligations contained in such ordinances will endanger the necessary continuous operation of the Electric System and the application of the Revenues to the purposes set forth in such ordinances. The Outstanding Parity Bond Ordinances, this ordinance and each Supplemental Ordinance adopted pursuant to Article X are hereinafter in this Article XI and in Article X.IT referred to collectively as "the Ordinance." The City hereby covenants and agrees with the purchasers and owners from time to time of the Bonds, to protect and safeguard the covenants and obligations undertaken by the City securing the Bonds, that the following shall constitute "Events of Default": A. If the City defaults in the performance of any obligations with respect to payments into the Electric Fund; B. If default is made in the due and punctual payment of the principal of and premium, if any, on any of the Bonds when the same become due and payable, either at maturity or by proceedings for redemption or otherwise; C. If default is made in the due and punctual payment of any installment of interest on any Bond; • D. If the City fails, by any Sinking Fund Requirement Date, to have purchased or . redeemed Term Bonds in a cumulative principal amount at least ',equal, to the cumulative Sinking Fund Requirements at such Sinking Fund Requirement Date; E. If the City defaults in the observance and performance of any other of the covenants, conditions and agreements on the part of the City contained in the Ordinance and such default or defaults continues for a period of 60 days after the City receives, from a Bondowners' Trustee or from the owners of not less than 20% in principal amount of the Bonds outstanding; a written notice specifying and demanding the cure of such default; . F. If the City (except as herein pennitted) sells, transfers, assigns or conveys any properties constituting the Electric System or interests therein, or any part or parts thereof, or makes any agreement for such sale or transfer (except as expressly authorized by Section 9.6 hereof); G. If an order, judgment or decree is entered by any court of competent jurisdiction: (a) appointing a receiver, trustee or liquidator for the City or the whole or any substantial part of the Electric System (b) approving a petition filed against the City seeking the bankruptcy, arrangement or reorganization of the City under any applicable law of the United States or the State of Washington; or (c) assuming custody or control of the City or of the whole or any substantial part of the Electric System under the provisions of any other law for the relief or aid of debtors and such order, judgment or decree is not vacated or set aside or stayed (Or, in case custody or control is assumed by said order, such custody or control is not otherwise terminated) within 60 days from the date of the entry of such order, judgment or decree; or H. If the City: (a) admits in writing its inability to ;pay its debts generally as they become due; (b) files a petition in bankruptcy or seeking a composition of indebtedness under any state or federal 'bankruptcy or insolvency law; (e) makes an assignment for the benefit of its creditors; (d) consents to the appointment of a receiver of the whole or any substantial part of the Electric System; or (e) consents to the. assumption by any court orcompetent jurisdiction under the provisions of any other law for the relief or aid of debtors of custody or control of the City or of the whole or any substantial part of the Electric System. Section 11.2. Waivers of Default. No delay or omission Of the Bondowners' Trustee or of any owner of Bonds to exercise any right or power arising upon the happening of an Event of Default shall impair any right or power or shall be construed to be a waiver of any such Event of Default or to be an acquiescence therein.; and every power and remedy given by this Article to the Bondowners' Trustee or to the owners of Bonds may be exercised from time to time and as often as rnay be deemed expedient by the Bondowners' Trustee or by such owners. The Bondowners' Trustee or the owners of not less than 50% in principal amount of the Bonds at the time outstanding, or their attorneys-in-fact duly aUthorized, may on behalf of the owners of all of the Bonds waive any past default under the Ordinance and its consequences, except a default in the payment of the principal of, premium, if any, or interest on any of the Bonds. No such waiver shall extend to any subsequent or other default or impair any right consequent thereon. Section 11.3. Bondowners' Trustee. So long as an Event of Default has not been remedied, a Bondowners' Trustee may be appointed by the owners of 20% in principal amount of the Bonds then outstanding, by an instrument or concurrent instruments in writing signed and -37- G 43 acknowledged by such Bondowners or by their attorneys -in -fact duly authorized and delivered to such Trustee, notification thereof being given to the City. Any Bondowners' Trustee appointed under the provisions of this Section 11.3 must be a bank or trust company organized under the laws of the State of Washington or the State of New York or a national banking association. The fees and expenses of the Bondowners' Trustee must be borne by the Bondowners and not by the City. The bank or trust company acting as Bondowners' Trustee may be removed at any time, and a • successor Bondowners' Trustee may be appointed, by the owners of a majority in principal amount of the Bonds, by an instrument or concurrent instruments in writing signed and acknowledged by such Bondowners or by their attorneys -in -fact duly authorized. The Bondowners' Trustee appointed in the manner herein provided, and each successor thereto, is hereby declared to be a trustee for the owners of all the. Bonds and is empowered to exercise all the rights and powers herein conferred on the Bondowners' Trustee. Section 11.4. Suits at Law or in Equity. The Bondowners' Trustee may upon the happening of an Event of Default, and during the continuance thereof, take such steps and institute such suits, actions or other proceedings in its own nanne, or as trustee, all as it may deem appropriate for the protection and enforcement of the rights of Bondowners to collect any amounts due and owing the City, or to obtain other appropriate relief, and may enforce the specific performance of any covenant, agreement or condition contained in the Ordinance, or in any of the Bonds_ Any action, suit or other proceedings instituted by the Bondowners' Trustee hereunder shall be brought in its name as trustee for the Bondowners, and all such rights of action upon or under any of the Bonds or the provisions of the Ordinance may be enforced by the Bondowners' Trustee without the possession of any of said Bonds and without the production of the same at any trial or proceedings relative thereto except where otherwise required by law, and the respective owners of said Bonds, by taking and holding the same, shall be conclusively deemed irrevocably to appoint the Bondowners' Trustee the true and lawful trustee of the respective owners of said Bonds, with authority to institute any such action, suit or proceeding; to receive as trustee and deposit in trust any sums becoming distributable on account of said Bonds; to execute any paper or documents for the receipt of such money, and to do all acts with respect thereto that the Bondowner himself might have done in person. Nothing herein contained shall be deemed to authorize or empower the Bondowners' Trustee to consent to accept or adopt, on behalf of any owner of any Bond, any plan or reorganization or adjustment affecting the said Bonds of the City or any right of any owner thereof, or to authorize or empower the Bondowners' Trustee to vote the claims of the owners thereof in any receivership, insolvency, liquidation, bankruptcy, reorganization or other proceeding to which the City shall be a party. Section 11.5. Books of City Open to Inspection. The City covenants that if an Event of Default occurs and is not remedied, the books of record and account of the City will at all times be subject to the inspection and use of the Bondowners' Trustee. The City covenants that if an Event of Default happens and is not remedied, the City will continue to account, as trustee of an express trust, for all Revenues and other money, securities and funds pledged under the Ordinance. Section 11.6. Payment of Funds to Bondowners' Trustee: The City covenants that if an Event of Default happens and is not remedied, the City, upon demand of the Bondowners' Trustee, -38- G-44 • • shall pay over to the Bondowners' Trustee (i) forthwith, all money; securities and funds then held by the City and pledged under the Ordinance, and (ii) as promptly a4 practicable after receipt thereof, all Revenues. Section 11.7. Application of Funds by Bondowners' Trustee. During the continuance of an Event of Default, the Revenues received by the Bondowners' T; rustee pursuant to the provisions of Section 11.6 shall be applied by the Bondowners' Trustee, first,; to the payment of the reasonable and proper charges, expenses and liabilities paid or incurred by the; Bondowners' Trustee (including the cast of securing the services of any engineer or firm of engineers selected for the purpose of rendering advice with respect to the sufficiency of the rates and charges for power and energy sold, furnished or supplied by the Electric System), and second, in accordance with the provisions of Section 7.1 of.this ordinance. If at any time the funds held by the Bondowners' Trustee and the Paying Agents for the Bonds are insufficient for the payment of the principal of premium, if any, and interest then due on the Bonds, such funds (other than funds held for the payment or redemption of particular Bonds that have previously become due at maturity or by call for redemption) and all Revenues and other money received or collected for the benefit or for the account of owners of the Bonds by the Bondowners' Trustee shall be applied as follows: First, to the payment to the persons entitled thereto of all installments of interest then due in the order of the maturity of such installments, earliest maturities first, and, if the amount available is not sufficient to pay in full any installment or installments or interest maturing on the same date, then to the payment thereof ratably, according to the amounts due thereon, to th.e persons entitled thereto, without any discrimination or preference; and Second, to the payment to the persons entitled thereto of the unpaid principal and premium, if any, of any Bonds which shall have become due, whether at maturity or by call for redemption, in the order of their due dates, earliest maturities first, and, if the amount available is not sufficient to pay in full all the Bonds due bn any date, then to the payment thereof ratably, according to the amounts of principal and premium, if any, due on such date, to the persons entitled thereto, without any discrimination or preference. Section 11.8_ Relinquishment of Funds Upon Remedy of Default_ If and whenever all overdue installments of interest on all Bonds, together with the reasonable and proper charges, expenses and liabilities of the Bondowners' Trustee and the owners of Bonds, their respective agents and attorneys, and all other sums payable by the City under the Ordinance, including the principal of premium, if any, and accrued unpaid interest on all Bonds thenpayable (with interest upon such principal and premium, if any, and, to the extent that payment of such interest is enforceable under applicable law, on overdue installments of interest, at the same rate; as the rate of interest specified in the Bonds, to the date of such payment or deposit), shall either be paid by or for the account of the City, or provision satisfactory to the Bondowners' Trustee shall be made for such payment, and all defaults under the Ordinance or the Bonds shall be made good or secured to the satisfaction of the Bondowners' Trustee or provision deemed by the Bondowners' Trustee to be adequate shall be made therefor, the Bondowners' Trustee shall pay over to the City all money, securities, funds and Revenues then remaining unexpended in the hands of the Bondowners' Trustee and thereupon all Revenues shall thereafter be, applied as provided in the Ordinance. No such payment over to the City by the Bondowners' Trustee or resumption of the application of Revenues as provided in the _39_ G -45 Ordinance shall extend to or affect any subsequent default under the Ordinance or impair any right consequent thereon. Section 11.9. Suits by Individual Bondowners. No owner of any one or more of the Bonds shall have any right to institute any action, suit or proceeding at law or in equity, unless an Event of Default has happened and is continuing, and unless no Bondowners' Trustee has been appointed as herein provided, but any remedy herein authorized to be exercised by the Bondowners' Trustee may be exercised individually by any Bondowner, in his own name and on his own behalf or for the benefit of all Bondowners, if no Bondowners' Trustee has been appointed, or with the consent of the Bondowners' Trustee if a Bondowners' Trustee has been appointed; provided, however, that nothing in the Ordinance or in the Bonds shall affect or impair the obligation of the City, which is absolute and unconditional, to pay from Net Revenues the principal of and interest on the Bonds to the respective owners thereof at the respective due dates therein specified, or affect or impair the right of action, which is absolute and unconditional, of such owners to enforce such payment. Section 11.10. Remedies Granted in Ordinance not Exclusive. No remedy by the terms of the Ordinance conferred upon or reserved to the Bondowners' Trustee or the owners of the Bonds is intended to be exclusive of any other remedy, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under the Ordinance or existing at law or in equity or by statute on or after the date of adoption of the Ordinance. ARTICLE XII AMENDMENTS AND BONDOWNERS MEETINGS Section 12.1. Call of Bondowners Meetings. The City, the Bondowners' Trustee or the owners of not less than 20% in principal amount of the Bonds then outstanding may at any time call a meeting of the owners of the Bonds. Every such meeting shall be held at a location in the City of New York, New York, or in the City of Seattle, Washington, to be specified in the notice calling such meeting. Written notice of the meeting, stating the location and time of the meeting and in general terms the business to be transacted, shall be mailed to the Bondowners by the City, the Bondowners' Trustee or the Bondowners calling such meeting not less than 30 nor more than 60 days before such meeting, and shall be published at least once a week for four successive calendar weeks on any day of the week, the date of first publication to be not less than 30 nor more than 60 days preceding the meeting; provided, however, that the mailing of such notice shall in no case be a condition precedent to the validity of any action taken at any such meeting. The expenses of publication of such notice shall be paid or reimbursed by the City. Any meeting of Bondowners shall, however, be valid without notice if the owners of all Bonds then outstanding are present in person or by proxy or if notice is waived before or within 30 days after the meeting by those not so present. Section 12.2. Notice to Bondowners. Except as otherwise provided in the Ordinance, any provision in the Ordinance for the mailing of a notice or other paper to Bondowners shall be fully complied with if it is mailed by first class mail, postage prepaid, to each Registered Owner of any of the Bonds then outstanding at his address, if any, appearing upon the Bond Register; and any provision in the Ordinance for publication of a notice or other matter shall require the publication thereof in The Daily Bond Buyer in the City of New York, New York (or in lieu of publication in The Daily Bond Buyer, in a daily newspaper printed in the English language and customarily published on each business day of general circulation in the Borough of Manhattan, the City of New -40- G -46 • • • York, New York), and also in a daily newspaper printed in the English language and customarily published on each business day and of general circulation in the City of Seattle, Washington. Section 12.3. Proxies: Proof of Ownershin of Bonds. Attendance and voting by Bondowners at such meetings may be in person or by proxy. Owners of Bonds may, by an instrument in writing under their hands, appoint any person or persons, with full power and substitution, as their proxy to vote at any meeting for them. Officers or nominees of the City may be present or represented at such meeting and take part therein but will not be entitled to vote thereat, except as such officers or nominees are Bondowners or proxies for Bondowners. Any Registered Owner of Bonds is entitled in person or by proxy to attend and vote .at such meeting as owner of the Bonds registered in his name without producing such Bonds, and such persons and their proxies shall, if required, produce such proof of personal identity as shall be satisfactory to the Secretary of the meeting. All proxies presented at such meeting shall be delivered to the Inspectors of Votes and filed with the Secretary of the meeting. The vote at any such meeting of the owner of any Bond entitled to vote thereat shall be binding upon such owner and upon every subsequent owner of such Bond (whether or not such subsequent owner has notice thereof). Section 12.4. Execution of Instruments by Bondowners. Any request, direction, consent or other instrument in writing required or permitted by the Ordinance to be signed or executed by Bondowners may be in any number of concurrent instruments of similar tenor, and may be signed or executed by such Bondowners in person or by agent appointed by an instrument in writing. Proof of the execution of any such instrument shall be sufficient for any purpose of the Ordinance, if made by either (a) an acknowledgment executed by a notary public or other officer empowered to take acknowledgments of deeds to be recorded in the particular jurisdiction. or (b) an affidavit of a witness to such execution sworn to before such a notary public or other officer. Where such execution is by an officer of a corporation or association or a member of a partnership on behalf of such corporation, association or partnership, such acknowledgment or affidavit shall also constitute sufficient proof of his authority. The foregoing shall not be construed as limiting the City tosuch proof, it being intended that the City may accept any other evidence of the matters herein stated; that it may deem sufficient. Any request or consent of the owner of any Bond shall bind every future owner of the same Bond in respect of anything done by the City in pursuance of such request, direction or consent. The right of a proxy for a Bondowner to act may be proved (subject to the City's right to require additional proof) by a written proxy executed by such Bondowner as aforesaid. Section 12.5. Apnointruent of Officers at Bondowners Meetings. Persons named by the City or elected by the owners of a majority in principal amount; of the Bonds represented at the meeting in person or by proxy if the City is not represented at such meeting, shall act as temporary Chairman and temporary Secretary of any meeting of Bondowners. A permanent Chairman and a permanent Secretary of such meeting shall be elected by the owners of a majority in principal amount of the Bonds represented at such Meeting in person or by proxy. The permanent. Chairman of the meeting shall appoint two Inspectors of Votes who shall count all votes cast at such meeting, -41- G -47 except votes on the election of Chairman and Secretary as aforesaid, and who shall make and file with the Secretary of the meeting and with the City their verified report of all such votes cast at the meeting. Section 12.6. Quorum at Bondowners Meetings. The owners of not less than the principal amount of the Bonds required for any action to be taken at such meeting must be present at such meeting in person or by proxy in order to constitute a quorum for the transaction of business, less than a quorum, however, having power to adjourn from time to time without any other notice than the announcement thereof at the meeting; provided, however, that, if such meeting is adjourned by less than a quorum for more than ten days, notice thereof shall be published by the City at least five days prior to the adjourned date of the meeting. Section 12.7. Vote Required to Amend Ordinance. Any amendment to the provisions of the Ordinance in any particular except the percentage of Bondowners required to approve such amendment, may be made by a Supplemental Ordinance of the City and a resolution duly adopted by the affirmative vote at a meeting of Bondowners duly convened and held, or with written consent as hereinafter provided in Section 12.9, of the- owners of not less than 66 2/3% in principal amount of the Bonds outstanding when such meeting is held or such consent is given; provided, however, that no such amendment may (a) extend the date of payment of the principal of any Bond or of any installment of interest thereon or reduce the principal or redemption price thereof or the rate of interest thereon or advance the date upon which any Bond may first be called for redemption prior to its fixed maturity date; (b)' give to any Bond or Bonds any preference over any other Bond or Bonds secured equally and ratably therewith; (c) reduce the aforesaid percentage of Bonds the owners of which are required to consent to any such ordinance amending the provisions of the Ordinance; or (d) authorize the creation of any pledge prior to or, except as provided in Article IV hereof for the issuance of Additional Bonds, on a parity with the pledge afforded by the Ordinance, without the consent of the owner of each Bond affected thereby. Section 12.8. Obtaining Approval of Amendments at Bondowners Meeting. The City may at any time adopt an ordinance amending the provisions of the Ordinance to the extent that such amendment is permitted by the provisions of Section 12.7 hereof, to take effect when and as provided in this Section. At any time thereafter such ordinance may be submitted by the City for approval to a meeting of the Bondowners duly convened and held in accordance with the provisions of the Ordinance. A record in duplicate of the proceedings of each meeting of the Bondowners shall be prepared by the permanent Secretary of the meeting and shall have attached thereto the original reports of the Inspectors of Votes and affidavits by a person or persons having knowledge of the facts, showing a copy of the notice of the meeting and setting forth the facts with respect to the mailing and publication thereof under the provisions of the Ordinance. Such a record shall be signed and verified by the affidavits of the permanent Chairman and the permanent Secretary of the meeting, and one duplicate thereof shall be delivered to the City. Any record so signed and verified shall be proof of the matters therein stated. If the ordinance of the City making such amendment is approved by an ordinance duly adopted at such meeting of Bondowners by the affirmative vote of the owners of the required percentages of Bonds, a notice stating that an ordinance approving the amendment has been so adopted shall be mailed by the City to each Bondowner who has requested such notice (but failure so to mail copies of such notice shall not affect the validity of such ordinance) and shall be published at least once in the manner provided in Section 12.2 hereof. Proof of such mailing and publication by the affidavit or affidavits of a person or persons having, -42- G -48 • • • • • knowledge of the facts shall be filed with the City. Such ordinance of the City making such amendment will be deemed conclusively to be binding upon the City, the Paying Agents, and the owners of all Bonds at the expiration of 30 days after the publication of the notice provided for in this Section, except in the event of a final decree of a court of coinpetent jurisdiction setting aside such ordinance or annulling the action taken thereby in a legal action or equitable proceeding for such purpose commenced within such period; provided that the City and any .Paying Agents during such 30 day period and any such further period during which such action or proceeding may be pending are entitled in their absolute discretion to take such action, or to refrain from taking such action, with respect to such ordinance as they may deem expedient. Nothing in the Ordinance shall be deemed or construed to authorize or permit, by reason of any call of a meeting of Bondowners or of any right conferred hereunder to make such a call, any hindrance or delay in the exercise of any rights conferred upon or reserved to the Paying Agents or .the Bondowners under any of the provisions of the Ordinance. Section 12.9. Alternate Method of Obtaining Approval of Amendments. The City may at any time adopt an ordinance amending the provisions of the Ordinance, or of any Bonds, to the extent that such amendment is permitted by the provisions of this Article, to take effect when and as provided in this Section. Upon adoption of such ordinance, a request that Bondowners consent thereto shall be mailed by the City to the Bondowners and notice that the City is requesting Bondowners to consent to such amendment shall be published at least once in the manner provided in Section 12.2 hereof. Such ordinance shall not be effective unless and until filed with the City are the written consents of the percentages of owners of outstanding !Bonds specified in Section 12.7 hereof and a notice is published as hereinafter in this Section provided. Each such consent shall be effective only if accompanied by proof of ownership of the Bonds for which such consent is given, which proof shall be such as is permitted by Section 12.3 hereof. A certificate or certificates of the City Clerk that he has examined such. proof and that such proof is sufhci.ent will be conclusive that the consents have been given by the owners of the Bonds described' in such certificate or certificates. Any such consent shall be binding upon the owner of the Bonds giving such consent and on every subsequent owner of such Bonds (whether or not such subsequent owner has notice thereof). A notice stating that the ordinance has been consented to by the owners of the required percentages of bonds and will be effective as provided in this Section may be given to the Bondowners by mailing such notice to the Bondowners, and must be published at least Once in the manner provided in Section 12.2 hereof. A record, consisting of the papers required by this Section to be filed with the City shall be proof of the matters therein stated, and the ordinance shall be deemed conclusively to be binding upon the City and the owners of all Bonds at the expiration of 30 days after the notice last provided for in this Section, except in the event of a final !decree of a court of competent jurisdiction setting aside such consent or annulling the action taken thereby in a legal action or equitable proceeding for such purpose commenced within such period. Section 12.10. Amendment of Ordinance In Anv Respect by Approval of All Bondowners. Notwithstanding anything contained in the foregoing provisions! of this Article, the rights and obligations of the City and of the owners of the Bonds and the terms and provisions of the Bonds and of the Ordinance may be amended in any respect with the consent of the City, by the affirmative vote of the owners of all said Bonds then outstanding at a meeting of Bondowners called and held as hereinabove provided, or upon the adoption of an ordinance by the City and the consent of the owners of all the Bonds then outstanding, such consent to be given as provided in Section 12.9 except that no notice to Bondowners either by mailing or publication is required, and the amendment -43- G -49 shall be effective immediately upon such unanimous vote or written consent of all of the Bondowners. Section 12.11. Bonds Owned by City. Bonds owned or held by or for the account of the City will not be deemed outstanding for the purpose of any vote or consent or other action or any calculation of outstanding Bonds in the Ordinance provided for, and shall not be entitled to vote or consent or take any other action in the Ordinance provided for. Section 12.12. Endorsement of Amendment on Bonds. Bonds delivered after the effective date of any action amending the Ordinance taken as hereinabove provided may bear a notation by endorsement or otherwise as to such action, and in that case, upon demand of the owner of any Bond outstanding at such effective date and presentation of his Bond for the purpose at the principal office of the applicable Paying Agent, suitable notation shall be made on such Bond by the Paying Agent as to any such action. If the City so determines, new Bonds so modified as in the opinion of the City and its counsel to conform to such action will be prepared, delivered and upon demand of the owner of any Bond then outstanding shall be exchanged without cost to such Bondowner for Bonds then outstanding hereunder, upon surrender of such Bonds. ARTICLE XIII SALE OF BONDS Section 13.1. Sale of 2011 Bond. The City hereby authorizes the sale of the Bond to the Purchaser pursuant to the terms of the Purchaser's Proposal attached as Exhibit A hereto and incorporated . herein by this reference. The Council further hereby authorizes the Finance Director to accept a binding offer from the Purchaser consistent with the terms of the Proposal. Upon deliveery of the Bond. the City shall pay the Purchaser's legal fees in an amount not to exceed 52,000, which fees shall be paid pursuant to the escrow deposit agreement. Section 13.2. General Authorization. The Mayor, City Manager, Director of Public Works and Utilities, Finance Director and City Clerk and each of the other appropriate officers of the City are each hereby authorized and directed to take such steps, to do such other acts and things, and to execute such letters, certificates, agreements, papers, financing statements, assignments or instruments as in their judgment may be necessary, appropriate or desirable in order to carry out the terms and provisions of, and complete the transactions contemplated by, this ordinance_ ARTICLE XIS' DEFEASANCE Section 14.1. Defeasance. If money andlor Government Obligations maturing at such time or times and bearing interest to . be earned thereon in amounts (together with such money, if necessary) sufficient to redeem and retire the 2011 Bond in accordance with its terms are set aside in a special account to effect such redemption and retirement and such money and the principal of and interest on such Government Obligations are irrevocably set aside and pledged for such purpose, then no further payments need be made into the Bond Account for the payment of the principal of and interest on the 2011 Bond so provided for, and the owner of the 2011 Bond will cease to be entitled to any lien, benefit or security of this ordinance except for the right to receive the money so set aside and pledged, and the 2011 Bond will be deemed not to be outstanding hereunder. Within -44- G -50 • • • 30 days of any defeasance of the 2011 Bond, the City will provide notice of defeasance to the Registered Owner. ARTICLE XV NO ONGOING DISCLOSURE; MISCELLANEOUS Section 15.1. No Jneoine Disclosure . The 2011 Bond is exempt from ongoing disclosure requirements of the Securities and Exchange Commission Rule 15c2 -12. Section 15.2. Ordinance and Laws a Contract With B,ondowners. This ordinance is adopted under the authority of and in full compliance with the Constitution and laws of the State of Washington, as amended and supplemented. In consideration of the purchase and acceptance of the 2011 Bond by the Purchaser, the provisions of this ordinance and of any Supplemental Ordinance authorizing the issuance of Additional Bonds and of said laws shall constitute a contract with the owner or owners of each Bond, and the obligations of the City and its Council under said acts and under this ordinance shall be enforceable by any court of competent jurisdiction; and the covenants and agreements herein set forth to be performed on behalf of the City shall be for the equal benefit, protection and security of the owners of any and all of said Bonds all of which, regardless of the time or times of their issue or maturity, shall be of equal rank without preference, priority or distinction of any of said Bonds over any others thereof except as expressly provided herein. Section 15.3. Severability. If a court of competent jurisdiction declares that any one or more of the covenants and agreements in this ordinance to be performed by the City are contrary to law, then such covenant or covenants, agreement or agreements, Will be null and void and will be deemed separable from the remaining covenants and agreements in this ordinance and will in no way affect the validity of other provisions of this ordinance or of the 201'1 Bond. Section 15.4. Prior Acts. All acts taken pursuant to the authority of this ordinance but prior to its effective date are hereby ratified and confirmed. Section 15.5. Effective Date of Ordinance. This ordinance will become effective five days from and after its passage and publication as required by law. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of the Council held on the 6 day of September, 2011. ATTEST: City Clerk -45- CITY OF PORT ANGELES, WASHINGTON Mayor G -51 APPROVED AS TO FORM: Pacifica Law Group LLP, Bond Counsel PUBLISHED: , 2011 -46- G -52 • • • • Exhibit A Proposal (see attached) CERTIFICATE 1, the undersigned, City Clerk of the City of Port Angeles, Washington, DO HEREBY CERTIFY: That the attached is a true and correct copy of Ordinance No. (the "Ordinance ") of the City, duly passed at a regular meeting of the City Council (the. "Council ") of the City held on September 6, 2011.. 2. That said meeting was duly convened and held in all respects in accordance with law, and to the extent required by law, due and proper notice of such meeting was given; that a legal quorum was present throughout the meeting and a legally sufficient number of members of the Council voted in the proper manner for the passage of said Ordinance; that all other requirements and proceedings incident to the proper passage of said Ordinance have been fully fulfilled, carried out and otherwise observed; and that 1 am authorized to execute this certificate. TNT WITNESS WHEREOF, I have hereunto set my hand this 6th day of September, 2011. City Clerk G -54 • • First Federal • • Date: Borrower: Purpose; Loan Amount: Rate: Rate Adjustment Caps: Floor Rate: Adjustment Frequency: Loan Fee: Term: Amortization: Estimated Payment: Proposed Collateral; Maximum LTV: Estimated Closing Costs: Closing Costs: Appraisal; Environmental Survey: Commercial Loan Term Sheet Thank you for choosing First Federal for your commercial lending needs: Please note this information is submitted for discussion purposes only and does not represent a commitment to lend on the part of First Federal. Rather, it is a summary of proposed terms and conditions which are currently under consideration. We will need to perform our due diligence and review appropriate financial information before we can make a final credit decision. The terms and fees below are subject to change. August 9, 2011 City of Port Angeles/ Electrical Distribution System Refinance 2001 electric revenue bonds for rate and term. $1,665,000 final number to be determined by borrower 3.5% fixed Tax Exempt NA NA NA Zero 11 years fixed with semiannual interest payments and annual principal payments. See addendum "A" attached. 11 years Annual debt service estimated at $184;480 Cash flow from electric revenues in parity position with 2005 and 2010 current bonds. NA Loan Fee Title Insurance Recording Fee Appraisal Counsel Fees 0% 50 so NA $2,000 To be paid by Borrower. Costs may include, but riot be limited to the cost of the appraisal and appraisal review, environmental review, legal, title insurance, recording, etc. If required; Appraisal and appraisal review to be completed by an appraiser satisfactory to First Federal. Appraisal to include a market analysis and feasibility report satisfactory to the bank. NA Acceptable Environmental Site Assessment may be required, which could include EPA Phase 1 inspection.NA Commercial Loan Term Sheet City of Port Angeles 8/4/2011 Page bot 255 Other Conditions: For Your Review and Consideration, John Locke Commercial Relationship Manager Authorized City of Port Angeles Representative Date Authorized City of Port Angeles Representative Date •� Borrowing resolution with designated signers for the City of Port Angeles with board meeting minutes showing approval of loan and signers. 1 Execution of all Documents Necessary, at First Federal's sole discretion to complete the credit request V Other possible conditions TBD, including counsel approval of tax exempt status. 1 Annual Financial Statements required — CPA prepared 1 acknowledge receipt of the Commercial Loan Term Sheet, and understand that this information is for discussion purposes only and does not represent a commitment to lend on the part of First Federal Commercial Loan Term Sheet City of Port Angeles 8/4/2011 Page of 256 • • • • • August 9, 2011 City of Port Angeles Term Sheet Addendum "A" BOND DEBT SERVICE City of Port Angeles, WA Current Refunding of 2001 Electric Revenue Bonds (First Federal Bank Proposal) Datcd Date 09/07/2011 Delivery Date 09 /07/2011 Period Annual Debt. Ending Principal Coupon Interest Debt Service Service 03/01/2012 28,116.45 28,116.45 09/01/2012 124.584.17 3.500% 29,085.98 153,670.15 181.786.60 03/01/2013 26,905.76 26.905.76 09/01/2013 131,056.21 3.5009. 26,905.76 157.961.97 184,867.73 03/01/2014 24,612.28 24.612.28 09/01/2014 135,643.18 3.500% 24,612.28 160.255.46 184,867.74 03/01/2015 ??,?38.51 22, 09/01 /2015 140.390.69 3.500% 22,238.52 162,629.21 184,867.73 03/01/2016 19,781.68 19,781.68 09/01 /2016 145.304.36 3.500% 19381.68 165,086.04 184.867.72 03/01 /2017 17.238.86 17,235.86 09/01/2017 150,390.02 3.500% 17,238.86 167.628.88 184,867.74 03/01/2018 14,607.03 14.607.03 09/01/2018 155,653.67 3.500% 14,607.03 170.260.7() 184,867.73 03/01/2019 11,883.09 11.883.09 09/01/2019 161,101.54 3.500% 11,883.09 172.984.63 184,867.72 03/01/2020 9,063.81 9,063.81 09/01/2020 166.740.10 3.500% 9,063.81 175,803.91 184,867.72 03/01/2021 6,145.86 6.145.86 (39/01/2021 172.576.00 3.500% 6.145.86 178,721.86 1 84.867.72 03/01/2022 3,125.78 3.125.78 09/01/2022 178,616.16 3.500% 3,125.78 181.741.94 184.867.72 1, 662,056.10 368,407.77 2,030,463.87 2.1)30.463.87 • • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: August 16, 2011 To: CITY COUNCIL FROM: NATHAN WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: BUXTON PROFESSIONAL SERVICES AGREEMENT -- RETAIL MARKET ANALYSIS Summary: Staff is recommending the execution of a professional services agreement with the Buxton Company to carry out the budgeted 2011 Retail Market Analysis. Recommendation: Authorize the City Manager to execute a professional services agreement with Buxton for $35,000. Back2r•ound / Analysis On August 2, 2011 a special City Council meeting was held to receive a detailed presentation on the unique characteristics of a Buxton retail market analysis. Lisa Hill from Buxton outlined a number of advantages and capabilities derived from Buxton data sources. Since this meeting a number of local businesses have provided positive feedback on the Buxton Retail :Market Analysis approach. Additionally, the scope of work was presented to the Retail Sector Group Committee on Friday August 5 Committee members also provided very positive comments on this approach. Buxton has provided a detailed scope of work and has identified a cost of $35,000. It is important to note that this cost includes a one year subscription to SCOUT an; online trade area database and marketing tool. The City will work with local economic development interests to ensure this important software is accessible to local businesses. A detailed scope of work is attached to this staff report. It includes'data compilation from at least six reputable data sources, identification of market influences, determination of the Port Angeles trade area, drive time analysis, detailed retail and supply analysis, customer profiling, and retail site assessment. As part of this approach, Buxton will facilitate a Public meeting to engage local businesses and assist building upon this market analysis. Buxton will also work to provide perspective on the Port Angeles trade area and its relationship to Victoria British Columbial. City staff will be working closely with the Retail Sector Group, and the Choose Local effort to ensure the market analysis is closely coordinated with the buy local campaign and private sector investment in conjunction with the waterfront development project. In 2010 Council budgeted $25,000 for a Retail Market Analysis. Based on costs noted in other jurisdictions such efforts have far exceeded this amount. Considering the unique data Buxton offers and the full year of access for our local businesses the identified $35,000 scope is a good value for the City. Also, budgeted in 2010 was $40,000 in special economic development project support. To date $10,000 has been allocated to the Choose local campaign for special projects. As a result, this project can be completed within budget. Staff recommends that Council authorize the City Manager to execute a professional services agreement with Buxton in the amount of $35,000. Attachment: Buxton Draft Scope of Work 1 -2 • • • • Ibentifying Customers. Dent City of Port Angeles, WA CommunitylD Proposal Prepared by: Lisa Hill Expiration Date: August 30, 2011 August 10, 2011 . Copyright © Buxton Cofnpany, 2011. All Rights Reserved. . . ing Customersit 1 - 3 INDEX I. SUMMARY II. INTRODUCTION TO BUXTON III. NEEDS /CHALLENGES IV. GOALS/DESIRED RESULTS V. PROCEDURES /SCOPE OF WORK VI. PROJECT TEAM VII. PROJECT REQUIREMENTS VIII. TIMELINE IX. FEES FOR SERVICES X. SIGNATURE PAGE XI. ENDORSEMENTS/REFERENCES Port Angeles, WA: ConnrnunityiD Proposal • • • 1(Jenrifyirsg Customers' I. SUMMARY Port Angeles, WA: CommunitylD Proposal CommunitylD is a proven economic development strategy that can be immediately implemented by Port Angeles. Buxton integrated proprietary technical capabilities with more than 500 cumulative years experience in retail management and local economic development to create CommunitylD. This unique strategy has brought both innovation and a disciplined approach to municipal retail development efforts. During the 60 business days it takes to complete CommunitylD, civic leaders are actively involved in the process and make important decisions that guide the direction and results. The four main phases of the process are Researching and Verifying Port Angeles's Retail; Trade Area This phase starts with the in-depth collection of the same location variables that Buxton uses to qualify locations for retail clients. Because of Buxton's unique capabilities, we can translate this retail - specific information into market intelligence that community leaders need to attract and grow their retail sectors, understand how to align initiatives with the current and future needs of the community and provide invaluable intelligence td the local business owners. Evaluating Port Angeles's Retail Potential The evaluation phase will clarify what makes Port Angeles distinctive and valuable from a retailer's viewpoint. Through daily involvement in retail location analysis, Buxton has acquired the unrnatched ability to evaluate a community's retail and retention potential. Matching Retailers and Restaurants to Port Angeles's Market Potential. The consumer profile of Port Angeles's market trade area will be matched against the customer profiles of over 5,000 retailers and restaurants in Buxton's proprietary database. The final match list is developed with the input of community leaders so that it reflects the needs and desires of the residents and complements existing businesses. Delivering Port Angeles's Marketing Packages Individual marketing (pursuit) packages for each retailer match are delivered electronically via SCOUT. Our exclusive online marketing system, SCOUT helps you to showcase your city in the best light. It gives you the ability to create presentations and quality documents and to share information in the match reports. /Dentliying Customers' With ComrnunitylD, Port Angeles can unleash its full retail potential, seize new retail opportunities, expand existing businesses and become a pro -active partner to local business owners. II. INTRODUCTION TO BUXTON Since our founding in 1994, Buxton has been a leading force in retail location and development. We are recognized for creating solutions that provide results. Buxton began as a service to help retailers make informed site selection decisions by understanding their customers and precisely determining their markets. Buxton, leaders soon realized that the company's expertise in retail location and market analysis could also be leveraged to benefit communities desiring retail expansion. Please note that in this proposal the term "retail" is inclusive of all retail concepts. CommunityID Benefits of CommunitylD Port Angeles, WA: CommunitylD Proposal Designed specifically for use in community economic development programs, Buxton's CommunitylD process has assisted more than 650 public sector clients nationwide, resulting in the development of more than 35 million square feet of retail. space. We integrate our impressive technical capabilities with more than 500 cumulative years of retail management and local economic development experience to help municipalities achieve their retail goals. More than simply providing data, CommunitylD supplies custom marketing materials and strategies targeting the unique location requirements of retailers, developers and commercial real estate brokers. CornmunityllD clients achieve outstanding success using our tools for retail identification, selection and recruitment. And our clients benefit from our unique understanding of retail site selection from the retailer's point of view. The combination of technical expertise and professional guidance gives municipalities the capacity to immediately implement an effective retail development program. With CommunitylD you have immediate access to: • Retail Industry Expertise. Gain a competitive position by working with professionals who have years of retail management experience plus current insights into your community and site selection processes and trends. I -6 • • • • • • Port Angeles, WA: CommunitylD Proposal • Community Development Best Practices. Expand and sharpen your retail development focus by incorporating best practices discovered by Buxton through daily work with municipalities across the nation. • Proprietary Systems. Gather useful information by having Buxton's technology specialists analyze your trade area accessing data stored on Buxton's in -house databases. • Personalized Content. Advance your retail recruitment program by receiving personal guidance from our staff and ongoing insight into key industry topics via our monthly e- newsletter, webcasts and other • Long -Term Partnership. As a Buxton client and partner you have unlimited access to our staff to help optimize your marketing efforts at the International Council of Shopping Centers (ICSC) annual meeting in Las Vegas, NV. Additionally a Buxton representative will be available for on-going calls and emails related to your retail needs. • Marketing Data and Tools. Enhance your marketing messages and presentations by using SCOUT, Buxton's online trade area database and marketing tool, available to you for one year after project delivery. interactive tools. I -7 :Demifyi g Customers' M. NEEDS/CHALLENGES Port Angeles, WA: CommunitylD Proposal Port Angeles wants to understand and then capitalize on the retail /restaurant development opportunities and become a pro -active partner to its local businesses. As communities increasingly compete for retail dollars, attracting the attention of retailers has become more challenging than ever. Marketing your community plays a dominant role in today's competitive economy. The challenge for the community is to attract retailers and developers by providing trade area information that is complete, accurate and up -to -date. Using our proprietary methodologies, Buxton will collect and analyze your community's trade area information and give it to you in a format that is easy -to- use and appealing to real estate executives and developers. The best information, however, is useless without a plan for using it. Much more than data collection, Community is an execution strategy that can help you build or revitalize your existing marketing and economic development program. With CommunityID, you will be prepared to: • Achieve your retail potential by establishing a long -term partnership with Buxton • Provide intelligence needed to support local businesses • Integrate retail development into your economic development program • Increase your success by preparing Port Angeles to meet the needs of retailers and assist local businesses with information about core customers • Effectively position your community by leveraging your locations' strengths and Minimizing weaknesses • Convey Port Angeles's advantages over competitors' advantages • Establish credibility with retail decision makers • Maximize time and resources by not pursuing unqualified prospects • Win the confidence and trust of prospects by understanding their priorities • Use competitive analysis to close the sale and facilitate retention • • • • Port Angeles, WA: CommunitylD Proposal IV. GOALS AND DESIRED RESULTS The primary goal of CorrununitylD is to prepare Port Angeles to successfully expand its retail sector and become a proactive partner to local business owners. ComrnunitylD serves as the framework for developing a sustainable marketing program that not only achieves short -term goals but also endures to ensure the economic viability of the retail sector over the long -term. Such a marketing program will bring the following desired results: • Residents' desires to shop and dine at home will be fulfilled • Retail leakage will be minimized • Tax revenues (property and sale/use taxes) will increase • Employment opportunities will grow • Port Angeles's ability to capture other economic opportunities will be enhanced I -9 Mein lfying Customers V. PROCEDURES/SCOPE OF WORK Port Angeles, WA: CommunitylD Proposal Once you have engaged Buxton to work with you in developing CommunitylD, a project team will be assigned to guide you through the entire process—from initial data collection to final presentation of the results. This team consists of: • Client services manager, who will serve as your primary source of communication during the project • Geographic Information System specialist, who will analyze your trade areas and create customized maps and reports • Professionals with backgrounds as retail executives and economic development practices Port Angeles, who will address your unique challenges and help maximize Port Angeles's retail opportunities Staff Visits During visits to the community, Buxton's staff is able to make clear and candid assessments of the community's strengths, weaknesses and potential. Our daily involvement with over 1,900 retail and restaurant clients in finding optimal locations keeps us current on retail location trends. This provides a rational and analytical basis for helping Port Angeles decide how to best focus resources on the most promising retail opportunities. Data Collection Buxton uses over 250 consumer and business databases that are updated throughout the year, and in some cases, every month. Although it is possible to obtain these databases for less expense on a community or regional basis, Buxton buys and is licensed to use the complete U.S. datasets, With this information Buxton will compare Port Angeles's potential location to the universe of all retail locations operating in the U.S. The following are some of the more well - known sources used in our studies, but there are dozens more that we employ to provide additional insight: • Experian • Simmons • InfoUSA • National Research Bureau • Navteq Geographic Data • Dunn & Bradstreet Business Data • • 1I) tifyd Customers Identify Market Influencers Port Angeles, WA: CommunityiD Proposal All comrrlunities have special and often unique features that impact the local retail market and have to be taken into consideration to fully understand the market potential of the community. Such influencers include larger ethnic populations, significant new or expanded developments, military bases, universities and colleges, destination tourist attractions, prisons, medical facilities or major employers. After identifying these market influencers in your community, Buxton will quantify and qualify their influence on the retail market and help to match retailers that can capitalize on these customer bases. You will benefit from the project team's expertise and insight in these four areas: 1. Researching and verifying Port Angeles's retail trade area 2. Evaluating Port Angeles's retail potentia.l. 3. Matching retailers and restaurants to Port Angeles's market potential 4. Delivering Port Angeles's marketing packages These four major components comprise the Communityl27 process. Each component is explained in detail as follows: 1. Researching and Verifying Port Angeles's! Retail Trade Area The location decision process for all retailers begins with the collection, analysis and evaluation of numerous location variables such as demand density, customer buying habits, economic trends, competition, traffic volumes, and available sites, to name a few. The CommunitylD process for Port Angeles will also start with the in -depth collection of data using the same location variable's that we use for our retail clients to qualify sites for the location of their retail stores and restaurants. One goal is to define current retail situations in Port Angeles, in the trade area and in any neighboring communities that impact on Port Angeles's retail environment. The other goal is to understand the community's expectations and. desires. This analysis includes personal visits to the community, collection of data components necessary to conduct the analysis and identification of market influencers. Denrifysn Customers Drive-Time Trade Area Definition Port Angeles, WA: CommunitylD Proposal Customers today shop by convenience, measuring distance based on time, not mileage. Com.munitylD will employ a custom drive -time analysis to determine Port Angeles's trade area. An example of a drive -time trade area is shown in Figurel. This custom analysis is developed using an in -house database supported by our knowledge of individual retail client's actual trade areas. The resulting drive -time trade area map will be a polygon that more accurately depicts consumer shopping patterns than trade rings. To assure the accuracy of the drive -time trade area, the draft maps are reviewed with community leaders and verified before proceeding with the next step. 1 -12 • • • • • 1a8ntifyy!rg s omem Figure 1.Example - Drive -Time Trade Area 2, Evaluating Port Angeles's Retail Potential Port Angeles, WA: CommunitylD Proposal The purpose of the evaluation phase is to understand what makes Port Angeles distinctive and valuable from a retailer's viewpoint and scrutiny. Our evaluations capitalize on Buxton's knowledge about the retail marketplace and the location requirements and expectations of retailers. Combining this knowledge with our economic development competencies allow us to evaluate and recommend proven community practices. Our evaluations do not rely on dated government research or national/state statistics, all of which fail to reflect local realities. Rather, we implement our real-world experience gained from working with municipalities that have opened more than 35 million square feet of new or expanded retail space. We know how to help Port Angeles sharpen your retail marketing strategy, aggressively market the city and improve your competitive performance: both existing merchants and retail prospects. I -130 /Denrifyiig Customers- Retail Leakage /Supply Analysis Port Angeles, WA: Community/l7 Proposal The Retail Leakage/Supply Analysis provides an estimate of retail dollars flowing in or out of the trade area. The two main components of this analysis are: 1) current sales (supply) by retail store type, in dollar amounts, and 2) estimated sales potential (demand) for retail store type, in dollar amounts. We first calculate a sales gap index that illustrates your ability to capture your residents' expenditures. An example of this index is shown in Figure 2. The sales gap index provides a relative comparison of leakage /surplus and an estimate of the dollars that are being spent outside the trade area (lekage) and the amount of dollars coming in from outside the trade area (surplus). This report can be run via SCOUT at any location within the map view. Figure 2.Example - Sale Gap index Customer Profiling 1 -141 • • • Dentifying, Customers. Figure 3: Example - Psychographic Profile Port Angeles, WA: Community.lD Proposal The CommunitylD process will identify and analyze all the households in Port Angeles's drive -tirne trade area. Based on more than 75,000 categories of lifestyles, purchase behaviors and media reading and viewing habits (psychographics), the households in your trade area are assessed to gain an understanding of the types of retailers that would be attracted to your community. Our in -house databases include both traditional demographic data and the most current psychographic lifestyle information for over 120 million . households in the United States (as well as up to seven individuals living in each of these households). Each household in a trade area falls into one of 60 market segments reflecting the buying habits of customers in the household. The blue line in Figure 3 graphically profiles the households in a city's trade area. Retail Site Assessment • Psychographic analysis of households in trade area • Demand for retail goods and services • Site setting, situation and configuration • Growth plans and relevant development • Retail goals of the community Existing Retailers Port Angeles, WA: CommunitylD Proposal Buxton will analyze a distinct retail location, selected by Port Angeles. Based on our collective experience in retail locations, the following factors are considered: Port Angeles to select the retail site to be used for retail matching. Buxton will develop a demand density profile of Port Angeles's trade area. Demand density measures the bottom -line value of the customers in the trade area —who they are, how many there are and what they buy. One of the significant advantages of Buxton is our ability to take the demand density data and to creatively translate it into a proactive market strategy tailored to take advantage of Port Angeles's strengths and to achieve its retail goals. 3. Matching Retailers and Restaurants to Port Angeles's Market Potential -163 • • Mentifyin Cusromery Port Angeles, WA: CommunitylD Proposal Once the site for retail matching has been selected and the consumer profiles in Port Angeles's trade area have been determined, the CommunitylD process will match these profiles against the customer profiles of 5,000+ retailers in our proprietary database. In Figure 4, the blue line indicates the customer profile of households in a community's trade area. The red bar represents a ispecific retailer's customer. profile. A similarity between the two profiles as shown. in Figure 4 analyzed using Buxton's proprietary retail matching algoritn concludes that this site is an opportunity for a specific retailer to open a successful store. This snatching results in a list of possible retailers.;To develop the preliminary retail match list, Buxton analyzes a number of factors about each possible retailer to qualify it. This analysis is designed to eliminates those retailers that for any reason would not be a candidate for Port Angeies.j Considered in this analysis are such factors as, verification of a retailer currently operating or expanding into your market, location of operations in similar cities, and competition and cannibalization from nearby locations. Once this analysis is complete, the preliminary list of retailers will be discussed and reviewed with Port Angeles. All retail matches will be available to Port Angeles with the ability to select twenty (20) specific retailers for contact information. Figure 4: Example - Trade Area Consumers Matched with Retailer Customer Profile I -14 Dent Fry ing Customers' 18 15- 12 - 0 VIZ Company - Potential Latati❑n 4. Delivering Port Angeles's Marketing Packages Port Angeles, WA: CommunityfD Proposal Buxton will assemble individualized marketing (pursuit) packages for each targeted retailer. At Port Angeles's request, Buxton will customize each marketing package for presentation to individual retailers, developers, real estate brokers or potential franchisees. Because it is tailored to the specific needs of the target audience, each marketing package is ready to use as collateral marketing materials providing compelling and precise information that demonstrates Port Angeles's qualifications as a location. Each marketing package contains: 1. Map of the retail site and trade area 2. Map of retailer's potential customers 3. Retailer match report that compares the site's trade area characteristics with the retailer's locations- in similar trade areas 4. Demographic and psychographic profiles of the households in the trade area CommunitylD targets not only specific companies but also the individual in the company who has the responsibility for location decisions. To provide the best possible reception when Port Angeles contacts the targeted retailer, Buxton notifies each company that Port Angeles has been qualified by Buxton as a potential viable location for a store, restaurant or development and should expect to be contacted by a representative of the city. 1 -185 • • • • Figure 5: Example - Retail Match .Report (Retail Match !Report summarizes a city's location advantages for a specific retailer). _ ommunitylll lamp I! , frtaik.p Xfl Rep t; Dace venation fretri.e 7 `mate Drive i;ne)( Trade Arta Curnpwriton ( 9'li ut �ri�e lsne DELIVERABLES Port Angeles, WA: ConnmunityID Proposal Siw W. BiRiq lcosr C;t rrr.Ft MITY Profile Match Report C Ezzl ':.Ernpary Ptaz tDanrsr,: 9egrnar.:5 Camp3rr4• Prtiaia fdpn r - Sts,rEr'i3? Your Cltmrmtii y. U4h R1y'ti_ittr r ik'IF: 1736,!' Ala • Crrs'tr Total Population 96,039 128,139' 135,133 Total H ocrsehold s 364790 45,799 49,573 Company Dominant :Segment Households 22,122 33,871 36462 14 tignk6ntattan Plot/ la Every tt.Ei. na_RSenzt is east.:xd ..z snt ot•M A6ixt 9r,./`.'! re=lze4 Jw reef ne .7GSif s ItItelre'..,11 6'.."ICm •SC•rL. UthreT r3'3Y. tr,u5tc la d= 'rAe'Mt tee a...5 1 } lawn., K', i 9e'7ses•.. Sidi nisleS et 3e,n1 Z xi:eri a? 6 R=r•S 1.a5,3n.t ergte F=t ES,04i.. !n @ Frc!fit • Trte3e as:mehi:'AMA' the the core erne :sae M. ,a'i.LtE LiNE7. _; Average Trachtr4r5a F7Ms.1^_,,KYL Za .arms met r trr ce pansae: we &E^.[u in 1rrcn. and rtetT4Ve 1t-Y+X,'C. , • USA. 1 -196 IDenrifying Customers. Port Angeles, WA: CornmunitylD Proposal CommunitylD deliverables will be presented to Port Angeles via SCOUT, an electronic format (described below). Hard copies of all CommunitylD deliverables including marketing packages are available upon request. SCOUT is an online marketing system that will allow you to effectively use CornmunitylD by enabling you to showcase your best retail site to achieve maximum results. You can access CommunitylD reports via SCOUT to reproduce maps, site- specific data and generate your own custom marketing presentations. With SCOUT you are directly tied to Port Angeles password protected data, maintained and updated in Buxton's databanks. Using your computer you can tailor reports and presentations and immediately respond to questions or information requests from retailers or developers. SCOUT allows you to: • Graphically display and count the households that appeal to specific target retailers • Create a Leakage /Surplus Analysis report for any location in your community • Manage all your retail specific data, from maps to photos to zoning information, in a central location • Merge your community's existing marketing materials with CommunitylD • Select the information that best makes your case • Store and retrieve information on retail buildings and sites • Organize all relevant retail information in a central data center • Present all materials electronically to recruit retailers and developers Beginning in the second year, a complete refresh will be provided using updated data. Deliverables include the following: • Drive Time Trade Area Map • Retail Site Assessment - includes Retail Leakage /Supply Analysis and Customer Profile • Retail Match List • Marketing (Pursuit) Packages • Customer Propensity Report - local business intelligence 1 - 207 • • • • /Denrifying CuEtOn9 Port Angeles, WA: CommunitylD Proposal • An electronic presentation highlighting they CommunityID process and . findings will be a part of the deliverables. It is designed for local presentations to chambers of commerce, civic clubs and other groups interested in the retail development of Port' Angeles. 1 • Present draft Market Study and EconomicDevelopment Action Plan to the public and provide a sound execution strategy to implementation. I - 218 Port Angeles, WA: Community Proposal Consumer Propensity Report Marketing and Merchandising Intelligence for Local Business The Consumer Propensity Report (CPR) shows the lifestyle, product, and psychographic likelihood indices for the consumers within the trade area being analyzed. Major retail, restaurant, grocery, and consumer packaged goods firms use this very same information to drive marketing and merchandising decisions. Each analyzed item is assigned a propensity index score with 100 being average. For example, if the consumers within a trade score a 120 for a given analysis item you know that those consumers are 20% more likely to participate in or purchase that item than the average American household. A propensity index score of 80 would indicate that those consumers would be 20% less likely than the average American household to participate in or purchase that item. Information is provided for 32 major categories with over 4,800 total line items. Please note that line items are based upon national -level purchasing and lifestyle characteristics. These line items are then correlated to the underlying household characteristics of the consumers within the trade area being analyzed. Some line items may not be necessarily relevant or available currently in your market or region. The index score in these situations serves to indicate the degree to which the consumers would participate in or purchase that item if it were relevant and available. Often this is taken as an opportunity for expansion of a similar brand or concept within the category. The CPR is designed to assist the City to develop local business retention and expansion strategies. The City will be armed with fact -based data to assist independent retailers to make merchandising and marketing decisions. - 229 • • • • 'Du- allying Customers' Apparel Automotive Beverages: Alcoholic Beverages: Non - alcoholic Cable/TV/Radio Cleaning Products Computer/lnternet Dining Electronics Entertainment/Leisure Financial Services Food: Baking Food: Condiments Food: Dairy Food: Frozen Food: General Food: Meat . Food: Snack/Dessert Health and Beauty Hispanic: Spanish Media Hispanic: Demographic Home Furnishings /Appliances Consumer Propensity Reports will be provided as part of the agreement and for the benefit of local business owners in Port Angeles. The City of Port Angeles has the option to make this information available to the general public/ business community on its website. In addition Buxton representative, Lisa Hill will give a complementary training session and presentation 'during a business forum, hosted by the City to showcase the methodology. The tutorial to attendees, invites and Chamber members will be focused on smart growth among local businesses utilizing intelligence to improve sales and marketing strategy. The format of the CPR will be in excel format so that it can be shared with the Chamber and business owners throughout Port Angeles. HOSPITALITY POTENTIAL AND DETERMINATION The purpose of this analysis is to provide art understanding of the ability to support and attract certain regional /national hoteliers. The following scope outlines the process by which this will be done: 1. Definition of the market area Port Angeles, WA: CommunitylD Proposal CPR Categories Home Improvement Household Products Lawn and Garden Lifestyle Statements Medicines/Drugs/Ailments Pets and Pet Food Print Media Shopping Telecom Tobacco 2. Analysis of the suitability of the site and its position within the market. Factors considered include but are not limited to: a. Existing hoteliers (both local and regional /national) in the market b. Site setting, situation and configuration c, . Growth plans and relevant development 1 -230 Port Angeles, WA: ComrnunitylD Proposal 3. Evaluation of existing markets and hotel locations to identify those comparable to the potential location. This is a critical step in the process of communicating to potential hoteliers that your opportunity can be compared to their existing experience. Some of the parameters analyzed to create the list of comparable markets and locations can include, but not limited to, the following: IDENTIFICATION OF MATCHES FOR SELECTED SITE 1. Comparison of site trade area with existing hospitality locations 2. Identification of preliminary target list of matching hoteliers 3. Additional analysis of preliminary targets VI. PROJECT TEAM a. Population b. Population growth c. Industries and Employment (by SIC) d. Transportation (airports, interstates, transit) Team members for your project will include Buxton personnel with strong retail and economic development backgrounds as well those from operations: Vice President, Senior Vice President, Operations representative. and Client Services representative. I - 241 • • • • • Lisa Hill Vice President CommunityID Division As vice president of the CornmunitylD division, Lisa works with proactive cities in California with their retail economic development efforts. She works with communities to maximize their ability to generate; sales tax reven.u.e and enhance quality of life for their citizens by successfully recruiting new retailers as well as maximizing current retail options. She is focused km communities in California, Nevada, and Utah. Lisa received her B.A. degree from Texas Wesleyan University and is a member of the International Council of Shopping Centers (ICSC).. Buxton has worked with more than 500 communities nationwide, helping to recruit over 35 million square feet of retail. Chip Rodgers Senior Vice President, CornmunitylD Division Port Angeles, WA: Community.ID Proposal Chip has worked with numerous municipalities throughout the United States to maximize their sales tax growth and quality of life by successfully attracting new shopping and dining options. He has shared his insights and knowledge by speaking to economic development organ.izations;su as Florida City and County Managers Association, Virginia Municipal League, Florida League of Municipalities and Texas Municipal League. Prior to joining Buxton, Chip was with Florida - based. MPS, where he worked with city and county governments to develop strategies for delivering services to their residents via the Internet. Chip is a graduate of Oklahoma State University. Buxton has worked with more than 500 communities nationwide, helping to recruit over 35 million square feet of retail. I - 2 52 1 7 fen ifying Customers Client Services anet Ehret Port Angeles, WA: CommunitylD Proposal Janet facilitates communication between clients and Buxton's operations teams. She ensures that the highest level of service is delivered to clients in a timely manner. Janet has worked with more than 250 municipalities throughout the United States. Prior to joining Buxton, Janet worked as office manager of the Real Estate Department at RadioShack. Janet graduated from Mississippi State University with a major in marketing. Philip Davis Manager/Senior GIS Analyst As senior analyst for the CommunitylD division, Philip oversees every aspect of CommunitylD projects in Buxton's GIS department. His duties include supervising daily operations, working with clients, managing projects and serving as a liaison between analysts and the sales team. Philip has managed the GIS function for more than 350 ComrnunitylD projects for such clients as San Jose, CA; Atlanta, GA.; and Birmingham, AL. Working on projects for two divisions in the company has given Philip a complete understanding of both the retail industry and municipal needs, adding to his expertise in community retail. recruitment. Philip graduated from the University of North Texas with a degree in Geography. • !Dentify1ng Cu timers. hris Briggs Director of Client Relations CommunitylD Division As director of client relations for the CommunityID division, Chris works to align public sector partner needs with Buxton's ever - evolving capabilities. In this role he also serves as a liaison between Buxton's public sector partners and analytic staff. Chris° extensive background with Buxton include's working in Senior GIS Analyst positions with the CommunitylD, CustomerlD and HealthcareID divisions. Most recently Chris served as Buxton's; Director of Operations where he oversaw the people, processes, and technologies that support the entirety of Buxton's client base. This experience has instilled within Chris a unique perspective as to what Buxton's tools and insights can do to help its public sector partners in their efforts to create better communities. Chris graduated from the University of North Texas. He was named the UNT College of Arts and Sciences Alumni of the Year in 2007, and he was recognized as the UNT Geography Outstanding Alumni for 2007. Chris served as a private sector partner on the planning committee for the 009 International City Managers Association conference in Montreal. Partner CommunitylD Division Bill R. Shelton, CEcD Port Angeles, WA: CommunitylD Proposal Bill is a founding partner of CommunitylD, Buxton's retail development program for communities. For more than 20 years, Bill worked for. the Fort Worth Chamber of Commerce, serving 16 years as its president. He is a Certified Economic Developer and is past chair of the American Economic Development ! -2 4 Mendfying Customers. Council. A founding member of the Texas Economic Development Council, he has served as the organization's president. Bill was honored with a lifetime membership to the International Economic Development Council. Bill's professional service also includes serving as dean of the Basic Economic Development Course at Texas A &M University. Bill holds a bachelor's degree in marketing from the University of Texas at Austin, and he completed post- graduate studies at Texas.A &M University. Partner Buxton Harvey H. Yamagata Port Angeles, WA: CommunitylD Proposal Clients benefit from the expertise Harvey has gained during 35 years in retail, including leadership roles in brick and mortar, catalog and website retailing. His 20 -year career at Tandy Corporation covered the time when the company grew from $350 million to $3.5 billion in sales and took him from retailing in Europe to opening distributors in Asia. He headed the marketing efforts of the RadioShack Business Products division at a time when they held the major share in the burgeoning personal computer market. Harvey received a bachelor's degree from the University of Wisconsin and a master of business administration degree from Texas Christian University. • • • IDentifying Customers. VII. PROJECT REQUIREMENTS Port Angeles, WA: CommunitylD Proposal To effectively initiate this project, we request that you provide the following: 1. Project Liaison • Port Angeles will designate a project manager who will serve as Buxton's . primary contact during the project. 2. Community Information and Reports • Logo (vector file — request from your ad agency and /or printer) • . Addresses and descriptive information for the three (3) sites that will be evaluated • Current traffic count data • List of planned retail, commercial or mixed use (either proposed or in development) in the community • List of major, national or regional retailers that have closed, left or moved from the community • General community marketing materials, data and economic reports Project Launch A conference call with representatives of Port Angeles and the Buxton Project Team will officially launch the project. The project launch will occur when: 1. An agreement is executed 2. The initial payment is received, and 3. The Community Information and Reports are received I - 296 VIII. TIMELINE Port Angeles, WA: CommunitylD Proposal The following timeline is sequential and cumulative. It starts on the day of the project launch conference call. Business Days Client Responsibilities Provide to Buxton all necessary community information. Start Day 1 Participate in the launch call. Day 6 Day 13 Approve Trade Area Map. Day18 Day 25 Day 40 Day 50 Day 60 Approve Retail Site Assessment and submit selection of site for retail matching. Submit selections of all retail matches to be included in the Retail Marketing Packages. Buxton Responsibilities Participate in the launch call. Trade Area Map post to SCOUT. Retail Site Assessment post to SCOUT. Retail Match List post to SCOUT. Retail Marketing Packages post to SCOUT. By adhering to this timeline, the CommunitylD deliverables (Retail Match Reports) will be sent on or before 60 -days after the launch date. Any missed target dates can delay the final delivery date. If there are extenuating circumstances that prevent target dates from being met, a new timeline will be developed. Delays of more than 45 days in timeline schedule by the community will result in an administrative fee of five percent (5 %) of the contract price to be charged. -347 • • • • • IX. FEE FOR SERVICES at any time with thirty (30) days written notice Port Angeles, WA: CommunitylD Proposal The Total Cost of CommunitylD is $35,000; payable as follows: $17,500 Due upon delivery of the RSA $17,500 Due upon delivery of the Marketing Packages 1. SCOUT will be delivered for one -year with this agreement. After the first year there will be a $1,250 per month SCOUT maintenance fee. The first year begins upon completion of the project. Port Angeles may cancel SCOUT I -3 -S ID ern ifyirig Customers= X. SIGNATURE PAGE Agreed and accepted this Kent Myers City Manager City of Port Angeles 321 East Fifth Street Port Angeles, WA 98362 (Signature) Port Angeles, WA: CommunitylD Proposal This agreement is between Port Angeles and Buxton (the "Parties ") for the performance of services described in this proposal. The Parties agree that an contractor/employer relationship is created as a result of this agreement. Buxton will not be considered an agent or employee of Port Angeles for any purpose. This agreement may be terminated by Port Angeles at any time upon written notice of thirty (30) days. If this agreement is terminated, Buxton will be paid for services performed up to the date the written notice is received. This agreement shall be administered and interpreted under the laws of the State of Texas. In order to avoid paying State of Texas Sales and Use Tax, Port Angeles may be required to provide Buxton with a certificate indicating it is a non - profit corporation and not subject to Texas Sales and Use Tax, day of , 2011. David Glover Chief Financial Officer Buxton 2651 S. Polaris Drive Fort Worth, TX 76137 (Signature) • • XL ENDORSEMENTS /REFERENCES Port Angeles, WA: CommunitylD Proposal Buxton prides itself on exceptional client service that results in ongoing client satisfaction. Following are just a few of many endorsements from CommunitylD clients. 6ity Kingsport, TN - Jeff Fleming, Assistant Manager Kingsport, Tennessee is a city of 44,000 in a county of 150,000 in an MSA of 303,000. Kingsport is part of the Johnson City - Kingsport- Bristol CSA (combined statistical area), with a population of approximately 500,000. Both Johnson City and Bristol are substantial retail centers as well. Tennessee distributes sales tax revenues based on point- of-sale, so retailing activity is highly competitive among municipalities and counties. There is no vrovision for a municipality; or county to benefit from sales occurring in neighboring cities /counties, so it is definitely a high stakes proposition. Were you satisfied with the finished product? Yes, we were vert, satisfied. We were initially disappointed that Buxton did not identifij some of the retailers we really wanted. They were very; good to explain why we weren't a fit for certain retailers (like Costco, for example). If the numbers won't work, Buxton won't "cook them" just to make it look good. This speaks to their credibility in my opinion. It was an important "reality check" for our elected and appointed leaders to learn that retail isn't just a lobbying effort. It's a market -based research effort plus a Iobbying effort. Was it worth the money? We have landed 2 shopping centers with the assistance of the Buxton data and we are in the process of redeveloping another. One generates $55 million in annual sales, the other generates $96 million. The third involves a complete overhaul of our mall (www.kin rsvorttowncenter.com), where private investors are taking it from an appraised tax value of $33 million to $92 million. While all of it cannot be specifically attributed to Buxton, it was certainly an integral part of the success. So, yes it was worth the money. We have landed Target, Kohl's, Old Navy, Dress Barn, Lifeway, Shoe Carnival, Maurices, Michaels, Books -A- Million, I.ILTA, Dick's Sporting Goods, Best Buy, Tomy Thai, Batteries Plus, Ritz Camera, McAlister's, Hobby Lobby, Pier 1, Ross, TJMaxx, Petsmart, Chili's, Cootie Brown's, Salsarita's, Starbucks and Panera Bread. Did it require a lot of city staff t If so, about how many hours? I wouldn't say it required a lot of time, but Buxton's timeline is controlled by the quickness of response from city officials. We opted to !handle it at a staff level, i.e. there was not a retail committee or an elected body' involved.' would say we invested maybe a -330 Port Angeles, WA: CommunitylD Proposal week's worth of 1 staff person's time (mine). Probably the most difficult process was deciding the beginning point for the analysis. We were hypersensitive about favoritism among competing sites. After the analysis was complete, was it easy to set up appointments with the identified retailers /restaurateurs? I have found that it's never easy to set up appointments with retailers /restaurateurs. In my experience, it is more important to support the developers) who are working in your community. For example, General Growth (the leasing agent for our mall and one of the largest retail management companies in the world) can get an appointment when a municipality cannot. The Buxton letter and data "greased the skids" for these meetings. GGP and I tag teamed the tenants. The tenant received individual letters from both GGP and I. When they arrived, they said they had never heard of Kingsport, Tennessee and now they hear about it every time they turn around. That is the power of the Buxton data. "Top of mind" name recognition . that opens doors for your developers to be successful. GGP is just one example. Were you satisfied with the team members that were assigned to your community? Yes, they were great. They were very patient and helpful. As I said, they really helped us with a reality check without making us feel dumb! Have you used SCOUT and is it easy to produce documents? Yes and yes. I have also used it for non- retail projects. For example, we are siting an aquatic facility and I used some of the demographics in that site selection process. Were there any other hidden fees? Not that I recall. We were pretty skeptical, so we scrutinized greatly. We were not disappointed. If you were to do it all over again, would you still contract with Buxton? Absolutely. I have been very pleased. • • 10entifying Cusrrsrr°re Port Angeles, WA: CommunitylD Proposal South Bend, IN - Bill Schalliol, Economic Development Planner Did you go through an RFQ process? No. 1 met Buxton reps at the ICSC Spring Convention and my Mayor met Buxton reps at a regional ICSC event and we both were impressed with the services they offered and entered into a contract with Buxton through a professional services arrangement. Did you have any viable candidates other than Buxton? No. What we were shopping for at the time we crossed paths with Buxton was education about the retail recruitment and location process. Buxton, through their processes, helped us better understand who we were and what we could achieve. Did you face any opposition to hiring Buxton? If any advice on how to win them over? Several are very skeptical. They think we cari do it in -house with the existing resources and that the demographicipsychographic information is readily available on the internet. Our local newspaper quoted some of our business leaders as saying, "We get three of us in a room, get some beer and pizza, and we could put together the same report that this Texas group is doing. How are a bunch of cowboys going to know what we need up here in South Bend ? ?" 1 can tell you from our specific experience, you can't ''do in -house what Buxton can do. The internet only will get you so far. And the key puce of information that the Buxton people give you that other services can't is the psychographic modeling component. Did Buxton deliver on the deliverables promised under your contract? Yes. We got everything promised and more. The data Was fantastic and has been used again and again. We asked for an electronic copy of all the data and have put together data CD's for all of our real estate professionals and others that can use the data. Were there any "hidden" fees or surprises outside the contract with Buxton? We actually got more than we paid for. When we first' started the process, we thought we were buying a product (and we did), but we also bought a relationship and so as we had questions we bounce questions off our reps. They have;been great to work with. When you received your target information did the Buxton team give you any training or pointers on how to approach the target? That is the million dollar question. The answer is no and it is really no fault of Buxton's. As 1 have learned from the user community; everyone goes through the process for different reasons and uses the data for different purposes. We didn't really think through how we would use the data, so we strug with things once we got our deliverables. But because Buxton has learned from communities like ours, they have created a very helpful user network to put communities in touch with other - 3 52 !D ratifying Customer;` Port Angeles, WA: Corn ►unitylD Proposal communities. If you sign with Buxton, people all over the country are using this data and can help guide you. Did you hire a fulltire recruiter or did you handle the target contact with in -house staff? In addition to doing retail development, I do property acquisition, demolition coordination, and many other things. Once we realized we had all of this great information and had no tools to use it, we got all of our real estate reps and developers together, gave them the data, had a Buxton rep in to explain the data, and they have been using the data to bring retail to South Bend. When you don't have time to do it yourself, find people that do the job and use them, use then, use them. If you hired someone, what qualifications did you look for? A real estate background with some knowledge of marketing or a marketer with knowledge of retail would have been helpful. I think every person you talk to about Buxton would have a different answer based upon the needs. If you did it in house, what qualifications /training did the person have? In my case, we got very involved with ICSC (International Council of Shopping Centers) and tried to learn as much as possible about retail and how it works. Did any of the targets suggest new construction as an option? Several of the retailers have built new construction or have become tenants in new construction projects. How many interested targets did you have and of those how many ended up moving to your location? How many of those are still there? Our process for our retail list was a bit different. Our market is a pretty commercial heavy market and so we were looking for retailers that were here or looking to expand. We were also trying to find tenants for older commercial corridors or for other areas. We have had one true success off of our selected retailer list, but we have several that were on our original match list that we used the Buxton data to attract or support their decisions. The psychographic data was a good tool in those decisions. Of interested targets, what was their timeline for opening a location in your area? Texas Roadhouse, is open and is operating well above expectations. And with operating taxes, sales taxes and employee taxes that the restaurant pays, our study has paid for itself with just this one hit. If you had it to do all over again, would you do anything different? If so, please explain. Yes. We would have created a retail strategy and thought through the process a bit better. The advantage that new users to the Buxton process have is the experiences and I - 363 • • • • • • Port Angeles, WA: Communi.tylD Proposal successes/failures of those that have come before them. ',Get involved through the Buxton process and it will work well for your community. I. - 334 Port Angeles, WA: CommunitylD Proposal Rochelle, IL - Peggy Friday, Commercial/Retail Development Coordinator The value of the Community.1D Study is being realized each time we ascertain a new development project in Rochelle. The psychographic and demographic facts have been well received by developers, brokers, retailers and entrepreneurs whose due diligence has brought them to our community. The addition of the SCOUT tool is consistent with the City's new technology brand and updated mission and vision statements. Your generosity will be felt each time the SCOUT is used to promote Rochelle and Buxton. We are pleased with the quality of your product and the superior level of customer service we have experienced. The professionalism of your staff is a direct reflection on the management team at Buxton. You continue to exceed our expectations. Clemson, SC - Andy Blondeau, Program Manager We're running out of places to put our new businesses... The Buxton marketing piece got us in the door. The site selector they sent to meet with us referenced the folder and said he was there as a result. • • • • Port Angeles, WA: CommunitylD Proposal Pinetop - Lakeside, AZ — Connie Boggs, Main- Street Executive Director Tell us your level of satisfaction or dissatisfaction with Buxton's report. Did Buxton deliver what they promised, on time and for the price you set with them? Our satisfaction with the Buxton CommunitylD report has been tremendous for Pinetop- Lakeside. We met with several of the retailers identified by the report at ICSC in Las Vegas. I was able to present them with their own individual study. Buxton delivered what they promised, on time and at the price we agreed on. They didn't just do a report for us they became involved in the community and they call us to find out what else they can help us with often. They just don't drop you after their work is complete. Would you use them again? If so, why? We will use Buxton again when it's time to update our report because of the initial work they did for us. We love working with their staff of professionals. Tell us your opinion on the success you have had, or not, in getting any recommended companies to locate to your area. After our meetings at ICSC I have followed up on the companies we met with. I am working on 2 big -boxes as we speak. Buxton has certainly opened the doors for us. Retailers recognize the Buxton name and realize our community is serious about retail if we took the time and money to have Buxton work for us. What role do you believe the Buxton data may have played in supporting your recruitment efforts? There is no better place than Buxton to get the best data out there. We depend on our second homeowners and data on this is not available or we could never have anyone else tell us where to find it except Buxton. When you present the Buxton report with the data available in your community to a retailer they listen. If you've been successful, or if your answer is no so far, do you know if other retailers are seriously considering your trade area because of this process? Buxton isn't the only answer to recruiting retail to your community. It is a tool. Your economic development team needs to be pro- active with the goals you have. In addition, to the Buxton report we just completed an economic development DVD along with community tip sheets that are also being sent to the retailers Buxton identified. It's an ongoing process. If I ever have any additional questions about a certain retailer not identified by Buxton I can call my representative and you can rest assured I will have a call from him before I hang up the telephone. The process is lengthy...meetings, telephone calls, emails. Some of the things they require are aerials (expensive unless you have a friend who has an airplane), site plans etc. I have no doubt that they will locate but it's not a 30 day turn around if that's what you are expecting. - 396 Bu ion IDentifying Customers. Port Angeles, WA: CommunitylD Proposal How aggressive have your local recruitment efforts been since receiving Buxton's report? What role did it play in the outcome? You don't let the Buxton report sit on a shelf and gather dust if you are serious about retail recruitment and our community is. Our Town Council is very pro- active and they increased my operating budget this year to give me the needed tools to do a better job. I am a one woman operation. I love what I do for our community. • • C3erssifying Customer Port Angeles, WA: CommunitylD Proposal Duncanville, TX - Earle Jones, Director of Economic Development We have had awonderftil relationship with Buxton. Not only did they provide us with a Phase 1 & Phase 2 report in 2004, they have continued to work with us on various projects of importance to our overall City economy. We are a city of almost 38,000 residents and are small, 11.2 square miles, contiguous to and surrounded on three sides by Dallas. We are what is known as a first tier suburb, in that we are closest of the southern suburban cornmunities that ring Dallas. Our major development took place in the 60's, 70's and early 80's. Our growth stagnated, and we have revitalized the City in the last years, with some innovative new developments. Our most recent project success involves a 150,000 square foot Costco Club Warehouse, and a mixed -use multifamily and retail project with over 100,000 square feet of retail and 216 units of high quality, gated multifamily rental units along a creek which is to be a dedicated City Park with water flow, fountains, landscaping and lighting. We believe that Buxton played a significant part in our success in getting these projects. Thus far we have a number of restaurant prospects, several banks and a fitness club who have been interested in this location. I would most certainly recommend Buxton and their services, for the reasons outlined above. Denton, TX - Linda Ratliff, Director of Community Development Get your money's worth? Yes. In addition to the CommunitylD product, we asked them to review an incentive request we received from a developer for a 50 acre power center. We had never given retail an incentive at that time. Buxton's help with that project saved us $750,000 in incentives and the project was built and produced almost $2M in City property and sales tax in 2006. Get any of the people on the list of 20 prospects to locate in Denton? We either got the retailer or one similar. For example, instead of a Circuit City, we got a Best Buy; instead of a Linens N Things, we got a Bed Bath & Beyond. The only one we have not yet gotten is a furniture store. We have a few furniture stores in town. We were hoping for a Haverty's or something similar. What was the most important thing(s) you got from the study? We learned a lot about retail recruitment. The information was helpful in putting together our marketing pieces to distribute at ICSC (International Conference of Shopping Centers). We also learned the types of retail Denton could expect to recruit. - 4 138 Port Angeles, WA: CommunitylD Proposal Would you use their services again? We have. We called on Buxton to update their data for four sites that we highlighted in our retail piece. They turned it around very quickly so that we could get our brochure printed in time for the annual ICSC trade show. They also let us display our brochures at their booth at ICSC. I -429 • • • bentifying C ustcmem - Port Angel WA: ConmmunitylD Proposal Cupertino, CA - Kelly Kline, Redevelopment/Economic Development Manager Is there an estimated or "ballpark" retaillcommercial! square footage number that can be attributed (totally or in part) to Buxton's services? Are there any specific retailers that have located in Cupertino or another jurisdiction you served that can be attributed (totally or in part) to Buxton's services? It's very hard to make those connections. Let me give iou some feedback and examples that explain why. • There are rarely immediate results in retail. Mast respectable retailers are planning stores for 2 -3 years down the road in their development cycle. By the time you know for sure whether the eagle has landed, you, the City Manager, and the City Council may be gone! This money roust be viewed as a long -term investment. • Sonietimes deals go awry based on market conditions. We were very close to landing Borders in Downtown San Jose (thanks to Buxton's efforts) and then the bottom fell out of the bookstore industry. They put a halt to all deals they had been pursuing, and now may not even last as a company. • The Buxton match list can give you leverage with a developer who is claiming that there is no interest, or different interest than what actually exists. • I recently used my match list to retain an existing shoe store. Their sales had been down, and they were ready to abandon our city. 1 showed them that several of their competitors were on our match list, and that there is significant leakage in this category. This data made them decide to give us a second shot. They are now going to increase their marketing efforts cnd store presence before they make . any decisions about the future of the store. Bottom line -- there are definitely a few total and partial success stories. But, more importantly, I can say that the list has opened doors previously closed tight, has extended conversations with retailers who had previously been "lukewarm ", and has provide value to me in so many ways that I can't keep count. Buxton is my partner in retail recruitment. This needs to be viewed as a holistic and powerful tool for your program. It will take years for your program to be successful and to have the tangible success that your decision makers are looking for. This will be an excellent first step. if r were you 1 would try to steer them away from trying view success as a one - store opening — it's a dangerous road to go doivn! In some ways, making this expenditure is a stake in the ground -- a commitment from the city that they value retail, 1 -430 'bent ifyir€g Customers° Port Angeles, WA: CommunitylD Proposal and that they are serious about their recruitment efforts. A relationship with Buxton sends a very strong message to the retail community. • • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: AUGUST 16, 2011 To: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: FINANCIAL & PERFORMANCE AUDIT REPORT / PORT ANGELES DOWNTOWN ASSOCIATION Report will be distributed at the City Council meeting. I -45 • 0 S W A S H I N G T O N , U.S.A. C I T Y MANAGER'S OFFICE M EMO DATE: AUGUST 16, 2011 To: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: ACCOUNTABILITY AND FINANCIAL AUDIT / PORT ANGELES DOWNTOWN ASSOCIATION On July 15, 2011, the City received a petition that was signed by about 80 different business representatives from the downtown area expressing concerns aboutthe Port Angeles Downtown Association (PADA) complying with the terms of their contract with the City. Over the past 30 days City staff conducted an accountability and financial audit of PADA to ensure that the terms of the contract with the City are being fulfilled. This report provides the results of these audits. The current contract with the PADA was effective on January 1, 20,1 0, and covers a five -year term. There are nine different performance standards and five reporting standards that are included in the agreement. The performance standards include requirements of community education, promotion of the downtown area, parking management, and management of the Main Street Program. The reporting requirements include quarterly reports to the City Council,, and preparation and presentation of their annual budget to the City. in auditing the PADA we focused only on the requirements of their contract with the City. The City's authority over the PADA is somewhat limited as they are a separate association with their own bylaws and policies. Certain issues, such as the election process for board members, are not within the City's regulatory authority. The financial audit of the PADA was conducted by the staff of the City's Finance Department. This audit was conducted at the PADA office as well at the office of Lena Washke, the PADA's accountant. As indicated in the Finance Department's report, "the financial reporting (of PADA) is correct and represents the financial activities and position of PADA fairly." This includes accurate completion of the payroll records. While the PADA reports and records accurately depict the financial, position of this organization, the Finance Department has provided several recommendations that will improve the overall financial management of PADA. Our Finance Director will cover these items during the presentation this evening. Accountability & Financial Audit Page 2 In terms of the performance audit, Nathan West and I met with eight representatives of the petitioners several weeks ago to gain a better understanding of their concerns and how these relate to the contract between the City and the PADA. We then met with three representatives of the Port Angeles Downtown Association (Jack. Harmon, Jan Harbick, and Charles Smith) followed by a meeting with Sarah Hansen, the Washington State Main Street Coordinator. The purpose of these meetings was to discuss the PADA's compliance with the terms of the City agreement and to access certain documents to confirm their compliance. Based upon these meetings, and the specific contractual provisions focused on in the performance audit, the City's conclusions include the following: 1.. Executive Director - The agreement specifies that the PADA should employ a full -time executive director and this individual is responsible for maintaining effective working relationships with the City, scheduling regular meetings, development of newsletters and other communications to the PADA membership. The PADA employs a full -time director as reflected in their payroll records. In addition, she appears to fulfill most of the requirements of this position as stated in the contract. For example, a high - quality newsletter is prepared and distributed to the members on a monthly basis. Also numerous board and committee meetings are held throughout the year and these meeting times are noted in the newsletter and on the Association website. She has made certain that the PADA remains in full compliance with the Main Street Program as confirmed by the State Main Street Coordinator. However, the City believes that there should be additional outreach provided by the executive director to.individual members on a monthly basis in order to fulfill the communications requirements for this position. For example, it is recommended that at least once or twice a year the executive director should meet one -on -one with each and every member to solicit their ideas, suggestions and concerns. If there are concerns expressed at these meetings, there should be some follow up response to these members. Some of the members feel like there is a lack of overall communications and this will provide them an opportunity to be heard. In addition, the PADA Board meetings are held in the PADA offices which appear to limit the attendance and involvement of association members. We suggest that the Board consider moving some, or all, of these meetings to a larger facility in the downtown area that is more conducive to board meetings such as one of the restaurants or the Red Lion. It is also recommended that there be at least a ten - day notice to all members for each meeting. • • • Accountability & Financial Audit Page 3 2. Communication - The agreement requires continued development and implementation of programs and activities to broaden community knowledge about the downtown area. Although there were several concerns expressed in the petition about the quality of the PADA website, newsletter, and other forms of communication, we could find nothing that indicates a lack of communication to the community about the downtown area. In fact, we found the website had very pertinent information I on the downtown area and was easy to navigate. We found the newsletter was very detailed and touted the many improvements and accomplishments of the downtown area in the past year. We also identified many media accounts of meetings and activities in the downtown area on a monthly basis in the past year. So, overall, the PADA is broadening community knowledge about the downtown area through many form§ of communication. 3. Main Street Program -- The agreement requires that the PADA maintain active membership in the Main Street Program and that the PADA will help recruit new businesses to the downtown area. The City received a letter from Sarah Hansen, State Main ; Street Coordinator, on July 25, 2011, which states that the PADA is designated as both a State Main Street Program and an accredited with the National Main Street Program. In this letter, Sarah relates that her work with the board and executive director has been productive and that the PADA is "extremely successful" as a participant in the Main Street Program. So the PADA has maintained their involvement in both the state and national programs and is currently in good standing with both. When Nathan and I met with Sarah, we reviewed her documentation that includes ten standards that have to be met for National .Main Street accreditation. The PADA is compliant will all of these standards. One of the program offered by the State Main Street. Program is a B &O tax credit program. This was identified in the petition as a program that was not being effectively utilized by the PADA. This is a program unique to the Washington State but Sarah • indicated that it has been utilized by most Main Street communities in the state. Though the program is somewhat complicated, the State has recently prepared new promotional information that makes the program more understandable.'; Although the PADA Board recently discussed this program at their retreat, no specific plan has been developed to communicate the program to businesses in Port Angeles. This is and can be a good source of funding for the PADA to supplement their other'funding sources including funds provided by the City. It is recommended that the Board take advantage of this valuable program offered by the State. It is suggested that the PADA adopt a realistic target for B &O Funds (i.e. $30,000 to 50,000) and develop an organized and effective Accountability & Financial Audit Page 4 approach to obtain these funds in the coming year. This funding will provide more financial security for PADA operations and could help to finance new major expenditures that will improve the downtown area. 4. Promotions - This provision in the agreement requires the PADA to initiate programs that will promote and market the downtown area. This includes the communication programs mentioned above as well as special events. We generally found that special events are well- organized, with good attendance and positive results. However, it is understood that such events do not benefit all downtown businesses and may not impact the entire downtown area. In any case, it is recommended that the PADA obtain an accurate head count of all special events so that this can be included in all reports to its membership as well as the quarterly reports to the City. It is also recommended that the PADA take additional steps to ensure that events are promoted to its membership at least ten days prior to the event. This should include emails, newsletters, or flyers. Finally, it is recommended that random surveys be conducted of PADA members following each special event to determine the level of satisfaction and any suggestions for changes for the event in the future. 5. Parking Lot Management and .Maintenance - There are several provisions in the agreement that require proper maintenance and management of the downtown parking lots. In reviewing the records of the PADA, they expended a total of $9,682 on parking lot maintenance in 2009, and $14,592 in 2010. This includes expenses for paving, striping, sweeping, and snow removal. While there were several concerns expressed by the petitioners about the downtown parking lots, some of their concerns are related to parking lot improvements and street lighting that are beyond the terms of the PADA's contract with the City. Upon the City's recent inspection of the parking lots, it appears that most appear to be well- maintained and in good shape. The only exception is the Zak's parking lot which needs to be repaved in the future. The City has not received any documented complaints about the lack maintenance on the downtown parking lots in the past year. The City encourages downtown businesses to forward their concerns about this issue to the City and we will ensure that the lots continue to be maintained by PADA as required under the terms of their agreement. • • • Accountability &. Financial Audit Page 5 6. Reporting - The agreement with the City provides for quarterly reports to the City Council, certain budget information, audits, and other records. SUMMARY It appears that these provisions in the agreement are being fully complied with. The City has no recommendations for changes or improvements. The City has concluded from this performance audit that the PADA is in compliance with the terms of their agreement with the City. At the same time, there is room for improvement and changes in certain aspects of their business practices. These changes include implementation of the B &O tax program, improved one -on -one communications with members, utilization of larger meeting areas, early notification and tracking of special events, and continued focus on parking lot maintenance. In offering these comments, the City is encouraged with the new dialogue that is taking place between the PADA and their members and we hope that this will continue in the future. W A S H I N G T O N , U.S.A.. Finance:Department To Whom It May Concern: RT .NGELES On July 25 and 26, 2011, the. City of Port Angeles Finance Department, conducted an audit of the financial activities of the Port Angeles Downtown Association (PADA) for the years 2009 and 2010. It is the opinion of this audit that Port Angeles Downtown Association financial reporting fairly represents the financial activities and position of the PADA. Revenues and expenses are recorded on a modified accrual basis and all transactions were recorded according to acceptable accounting procedures. 'Areas of the financial' audit included reporting, cash. activities including expenses .and revenues, cash .balances, payroll functions, and travel. This audit did . not include the . Executive Board functions of the organi or compliance of PADA functions. Cash . balances were • represented correctly in the register balance and . on the financial statements for years ending 2009 and 2010. There were fewer transfers between bank . accounts since the last. audit Payroll functions were completed correctly: and 'all corresponding taxes-recorded and paid for. 2009 and 2010.. Since the last review,. reviewing payroll activities uas more efficient . as payroll and related taxes are processed on an automated system and register were availal�Ie. This audit was performed, for the purpose of verifying that the 'financial activities of the PADA are being conducted according .to . fair accounting practices, that reporting reflects the proper financial position of the PADA, and to ensure that proper internal controls are in place. Barbara Frederick,' Executive Director, and Lena. Washke " were the individuals of contact during this audit.. The audit was conducted at the PADA site and at the .office of Lena Washke Accounting Services. Detailed reporting and recommendations are available and can be discussed at -a later date. Sincerely, Y anne Ziomkowski - Finance Director Phone: 360- 417 -4600 / Fax: 300- 417 -46 69 Website: www.cityofpa.us / Email: finance @cityofpa.us • 321 East Fifth Street - P.O. Box 1 / Port.Angeles, WA 98362 -02171 • • • Port Angeles Downtown Association (PADA) Financial Records Review For years 2009 and 2010 Recording & Reporting Overall, it is the opinion of the reviewers, that the financial reporting is correct and represents the financial activities and position of the PADA fairly. The accounting method in place is modified accrual. Accounting transactions are recorded on an automated accounting program of which PADA utilizes an outside accounting agency, Lena Washke Accounting Services. Lena Washke Accounting Services accesses the program and reviews the transactions, produces JE's to capture accruals each month for modified accrual recording, makes corrections, and produces financial reports monthly for the PADA. Checking and Cash Check signers during the 2009 and 2010 time period were Barb Frederick, Director, Board Members Greg Voyles, Charlie Smith, Bob Lumens, and Richard Stevens. There is insurance coverage on the Officers. Treasurer during this time period was Greg Voyles. The PADA Director writes, records, and signs (when there is no other signers available) checks, and reconciles bank accounts. Cash balances were correct at the end of 2009 and 2010. The account was in balance with adjusted bank balance, register balance and balance sheet account reported. Disbursements from the City of Port Angeles to the PADA for 2009 and 2010 were recorded properly and deposits were made in a timely manner. Reviewed was City of Port Angeles disbursement register, the PADA bank statements and accounting software register. There is currently no formal method for tracking or reconciling Petty Cash. Most checks included supporting documentation; however three invoices reviewed did not include supporting documentation. Sample size was approximately 60. Payroll Payroll functions were completed correctly and all corresponding taxes recorded, reported and paid correctly for 2009 and 2010. Payroll records were readily available and corresponded with the financial records. Since the last review, Payroll registers were available as an automated system has been implemented and is being utilized, which makes processing and reviewing payroll and corresponding taxes more efficient. The PADA Director has an employment contract in place that includes salary, benefits, and travel reimbursement. The PADA Director is provided medical benefits through IMPS with a portion of the premium being paid by the employee. Wage increases and bonuses are determined by the PADA Board Members based on the budget and performance. The budget is provided by the Director on an annual basis. The Board determines the increase of wages based on what is available in the budget and the performance of the director. No wage increases were provided in 2009 and 2010. Taxes Payroll taxes were reported, recorded and paid properly for 2009 and 2010. Other taxes that PADA may be subject to would be B & O. The PADA does not accept payment for parking stickers, therefore no associated taxes are required for this revenue source. Parking stickers are purchased at the City of Port Angeles and all taxes related to this revenue source are reported and paid by the City Finance Department Staff. Travel Mileage is reimbursed at $.055. The sample of travel receipts reviewed included receipts that were not itemized. Recommendations Some internal control recommendations have been identified that would protect the Director and PADA and are as follows. Cash: Director continues to have another individual other than herself sign the checks (especially payroll and reimbursements) as the Director writes, records and reconciles the bank accounts. Petty Cash: Establish a formal method for tracking and reconciling petty cash. Payments and Invoices: Ensure all checks include some form of adequate supporting documentation. Periodically review the check register and the monthly file where check stubs and invoices are filed to ensure they are in order and available should anyone wish to review. Travel: Itemize meal reimbursements or change to per diem rate. • • DADA Petition Main Street Issues: 1. Current probation status because of non - compliance with national program. 2. A lack of accomplishment at leveraging of the Main Street status that would benefit downtown • $133,000 available yearly through B &O Tax Credit program • Little, if any, money raised • No intentional /orchestrated effort is being made • Membership is not benefiting from Main Street status • This issue raises fundamental question of Board priorities • How much money has been raised over the last 1 year, 3 year, 5 year periods? 3. Promotional events required by contract are many times "financial takeaways" by participating merchants • Promotional events are poorly organized and exeduted • Most events do little to promote and enhance economic growth • Few tangible accomplishments that can be measured and quantified 4. Board Members: • Some Board members are serving an multiple committees. The concern is a concentration of power and influenc • By laws require a 75% attendance at Board and Committee meetings. Some board members do not meet legal and ethidel responsibility (Board contract) to attend meetings, serve on committees, report minutes • Newsletter indicates monthly committee meeting but website reports sporadic • meetings • High "turnover" rate of Board members is a concern 5. Adherence to Main Street "Four -Point Approach" • Main Street has established four standards that programs are required to meet: Organization, Promotion, Design,Economic Restructuring • Does the City of Port Angeles measure or evaluate whether PADA is meeting the basic standards established by Main Street? is so, when' and how? If not, why not? • Have members of the Downtown Association ever been asked to participate in an evaluation or grading process as to whether PADA is meeting these standards? Other Related Issues: 1. Perpetually low turnout at PADA sponsored events for membership: Annual meeting, quarterly meeting, How Sweet It Is • General lack of confidence that attending meetings or getting involved will change or accomplish anything • Membership cannot recall in recent history a survey or request for feedback by PADA Board about-any issue, work plan or goals 2. PADA Newsletters and Website self promote Board members: • Archived newsletters indicate that approximately 45% of "Business of the Month" winners are either current or former Board members. The Board members represent 7% of the membership • Current website slideshow promotes 8 current or former Board members while only 2 non -Board member businesses are featured 3. Executive Director: • The Director lacks rapport with the majority of the membership. She rarely visits, if at all, membership businesses or asks for input • There exists a lack of confidence in her professional abilities to plan, organize and execute events, meetings, etc.... Questions for the City of Port Angeles: 1) How often does the review process take place? 2) Who does the review? 3) Does the City ask for employee imput from Roberta and Nathan when conducting reviews? 4) Does the City have a system of measuring results regarding the PADA contract in Summary: We believe the relationship between the Board /Executive Director and the Membership has been seriously damaged and in need of repair. Confidence in the Board /Director by the Membership is low and needs to be addressed. We believe the Main Street "Four -Point Approach" is being poorly followed by the Board and Director. The Downtown Association office is not a space where the Membership feel welcome or invited. The office is messy and unprofessional and sends the wrong message. We desire to have a Downtown Association where there exists a united sense of community and purpose where members work together on positive goals that benefit the whole community. We envision a Downtown Association that is fully leveraging the Main Street affiliation and taking advantage of the B &O tax credit program that will help fund worthy projects downtown. We believe that an evaluation of the Board and Director by the Membership is a starting place. This could be conducted by a 3`d party group who specializes in gathering information for organizations. • • • III Main Street is not "city hall's respon- sibility" and yet our "Morn & Pop" business owners can't do it alone. A collaborative effort., combining the unique skills and vantage points of both public and private sectors, is essential. $ Main Street's renewal doesn't hap - pen overnight; it's a gradual process that begins with small steps, eventu- 111 ally building our capacity to tackle larger, more complicated revitaliza- tion projects and problems. "Big fix," overnight solutions to downtown revitalization almost always fail. 1r 'Traditional commercial districts, like shopping malls, require full - time, professional management. Clearly, Main Street needs an ally, an e advocate, a leader...and that's where you come in. INF What is the "Four-Point Approach" A community's central business district often accounts for as much as 30 percent of the town's jobs and 40 percent of its tax base. But, Main Street is more than an economic asset. It is also a community's crossroad, a place in our hearts and minds that evokes strong emotions and helps define our identity. In recent years, many approaches to downtown revitalization, from urban renewal to paint -up, fix -up projects, have failed because they focused on just one or two problems, rather than deal- ing with the full spectrum of interrelated issues that affect traditional commercial districts. The National Trust for Historic Preservation's Main Street program offers an approach to downtown revitalization that has been successful in more than a thousand towns and cities throughout the country. The four points described in the net column are the keys to the success of the Main Street approach: ■ Organization means getting eveton;e working toward the iT e goal, The tough work of bw ii g'corisensus and cooperation amot7i ath Qroups :that have an irportan : ;seae in the district can be'eased by uig.the common- sense formula of::'ao1unteer- driven progratri and an organizational struc- ture of hoard and cpmmittees. Promotion meana e1Iing the image and premise of Mai? `Street to all prospects. By marketing the district's unique characteristics to shoppers, in- vestors, new bush #woes, and visitors, an effective prarnntiorn strategy forges a positive image. through advertising, retail promotional - actiaity, special events, and marl:eiig cam paigns car- ried out by local, lunteeig -. Design means. getting -lv%am Street into top physical ,s pe, : Capitalizing on its hest assets-_uch as historic buildings and traditional downtown: layout —is just pail of the story. An inviting atmosphere created through window displays,.pa king areas, signs, sidewalks, street hghat 'a; and landscap- ing conveys a aistfal message about what Main Street is .rid 4vhat it has to offer. 1 Economic Restructuring means find- ing a new purpose for Main Street's enterprises. By helping existing downtown businesses expand and recruiting new (Tea to respond to today's market: l airi Street programs help convert unused space into pro- ductive property ai sharpen the com- petitiveness of btistess enterprises. Ttt nr►'g6m no rata steers a> cosylu ins � 1I 8= 1 reel ,app roach In of save iii y r�3`xvork,' hid rr'car hsut r ant1a l praue y ur chancesfa su ch W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: AUGUST 16, 2011 To: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: UTILITY ADVISORY COMMITTEE MEMBERSHIP Summary: Councilman Mania has requested that the Council discuss a possible change to the membership on the Utility Advisory Committee eliminating the requirement for one of the citizen members on this committee to represent industrial customers. Recommendation: Council discuss this request and provide staff with direction in terms of preparing an ordinance implementing a change in membership, referring this back to the Utility Advisory Committee for recommendations, or other action. Background /Analvsis: As indicated in section 2.68.030 of the attached ordinance, the membership on the Utility Advisory Committee shall consist of three council members and two citizen members. The ordinance requires that one of the citizen members represent the industrial utility customers and the other citizen member represents all other utility customers. Currently, the industrial representative on the Committee is Paul Elliott with Nippon. Councilman Mania has suggested that the ordinance be revised so that there is no requirement for maintaining a representative of industrial customers on this Committee. In considering this request, I wanted to make sure that you realize that Nippon is the majority purchaser of BPA power supplied by the City. They are also actively involved with the city on a large number of utility issues. So having a seat at the table at Utility Advisory Committee meetings insures that they maintain on -going communications with the Committee. In addition, during my involvement with this Committee, I have noticed that this representative always removes himself from any participation on issues directly impacting Nippon. In fact, I don't recall any specific complaint where this representative acted improperly in participating or voting on any utility issue. 1 -46 • • • • • • UTILITY ADVISORY COMMITTEE MEMBERSHIP Page 2 Several other issues are important to consider. First of all, this Committee serves only in an advisory role and can take no final action so their authority is somewhat limited. The other issue to keep in mind is that the City Council maintains a majority position on the Utility Advisory Committee. So, even though the input of this representative and the other citizen representative are important in weighing the Committee's position, the three Council representatives might decide to vote against the position of the two citizen representatives. Finally, I want you to know that there are all sorts of options that can be considered in establishing membership on a municipal advisory committee. I have worked with Utility Advisory Committees that have 100 % citizen representatives with no involvement by Council members. I have also worked with Utility Advisory Committees that have one Council member who serves as a liaison with the citizen representative. There are a number of other options including various combinations of citizen and city representatives. There is no state law that restricts the composition of membership on this type of Committee. The Council therefore should decide what Committee size, structure and composition best serves the unique needs of our community. 1 -47 WHEREAS, utility operations play a major role in the administration of the Port Angeles municipal government, and utility policies can have great impact on the general public; and WHEREAS, utility issues involve complex environmental, financial, and regulatory factors which deserve careful study; and WHEREAS, the City Council desires to establish a committee with Council and citizen participation and input to give these issues careful attention and scrutiny and make recommendations to the full Council concerning appropriate courses of action on those matters relating to City utility policy and operation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES HEREBY ORDAIN as follows: Section 1. A new chapter 2.68 is hereby created and added to Title 2 of the Port Angeles Municipal Code as follows: Chapter 2.68 UTILITY ADVISORY COMMITTEE Sections: ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, establishing the Utility Advisory Committee and defining its membership, duties and organization, and adding a new chapter 2.68 to the Port Angeles Municipal Code. 2.68.010 Purpose 2.68.020 Committee Created 2.68.030 Membership 2.68.040 Organization 2.68.050 Duties 2.68.010 Purpose. The declared purpose of this Chapter is to provide a mechanism for the City Council of Port Angeles to obtain the benefits of recommendations, advice and opinions on those matters affecting City utility policy and 2489 I - 48 • • • operations from a committee which may devote the necessary study to careful, consideration of such matters and which will increase citizen participation and input to local' government. 2.68.020 committee Created. There is hereby created a Utility Advisory Committee which shall consist of five members. 2.68.030 Membership. A. Procedures 1. Three Council members of the Utility Advisory Committee shall be appointed by the Mayor from the seven members of the City Council. 2. Two citizen members of the Committee shall be selected and appointed in accordance with the City Council's Rules of Procedure. One of these two members shall represent the industrial customers of the City's utilities and the second member shall represent all other customers of the City's utilities. 3. Citizen members may be removed from office for reasons deemed appropriate by the appointing authority, including, but not limited to, malfeasance in office or neglect of duties. B. Criteria Criteria used in selecting citizen members shall include, but not be limited to, the following: 1. Members shall be residents of the City. 2. Members shall have displayed an interest in the work of the Committee. 3. Members shall be selected in accordance with the Equal Opportunity guidelines. 4. Members shall be appointed without regard to political affiliation. 5. Members shall not be City employees. 2 - I - 49 C. 'wrens Terms for citizen members shall be as follows: 1. A full term of. office shall be two years. 2. The term of office shall start on January 1st of the year in which the appointment is made, provided that appointments to an unexpired term shall start as designated in the appointment. 3. Members of the Committee may be appointed to succeed themselves; provided that no person shall be allowed to serve more than two consecutive two (2) year terms. 4. Appointments to fill an unexpired term shall be only for the remainder of that term, after which a re- appointment may be made. 5. Members shall serve without pay. 2.68.040 organization A. The Committee shall elect its own chairman and vice- chairman from among its members and create and fill such other offices as it deems necessary for efficient operation. It shall adopt rules for the transaction of business and keep written record of its meetings, resolutions, .transactions, findings and determinations, which record shall be a public record. B. The Committee shall hold meetings as deemed necessary by the City Council to carry out its duties. There shall be a fixed time and place of meetings which shall be made known to the public, and all regular sessions of the Committee shall be open to the public. Three members shall constitute a quorum for the conduct of official business. 2.68.050 Duties. The Committee shall be responsible to the City Council for its duties and actions. The duties of the Commission shall include, but not be limited to, the follow- -3- 1 -50 • • • ing: A. To give advisory recommendations to the City Council on matters relating to City utility policy and operation and all other matters as the City Council may deem appropriate. B. To adopt bylaws, rules and regulations consistent with the laws of the State of Washington for conducting the meetings of the Utility Advisory Committee. C. To maintain and preserve the confidentiality of information discussed in executive session pursuant to Ch. 42.30 RCW and the City Council's Rules of Procedure. Section 2 - Severabilitv If any provision of this ordinance, or its application to any person or circumstance is held invalid, the remainder of the ordinance, or the application of the provision to other persons or circumstances, is not affected, and to this end the provisions of this ordinance are declared to be severable. Section 3 - Effective Date This ordinance shall take effect as provided by law. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the ATTEST: May , 1988. Michelle Maike, City Clerk APPR9 D AS TO FORM: Craig Knutson, City Attorney PUBLISHED: May 22, 1988 MAYOR 17th day of • OR T W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO N DATE: August 16, 2011 To: CITY COUNCIL FROM: YVONNE ZIOMKOWSKI, FINANCE DIRECTOR SUBJECT: REPLACEMENT OF CRITICAL SERVER(S) DATA BACKUP EQUIPMENT Summary: The City currently uses a tape system to back -up electronic data on a daily basis. This system has reached end -of -life status and will no longer be eligible for support as of September. In addition, tape capacity cannot keep up with the growing data archiving needs, especially as the number and size of files continues to increase. Included in the 2011 budget is a new tapeless back -up system along with the redundant components to ensure the highest level of security and growth potential for future records archiving needs. Recommendation: Approve purchase and installation of a new enterprise tapeless back -up system and its redundant components for City Hall Data Center and its disaster recovery site at a cost of $187,496.17 including purchase, installation, configuration, and training. In addition, authorize City Manager to sign scope of work and maintenance contract. Background / Analysis: The City currently uses a tape system to back -up electronic data on a daily basis. The existing back -up tape system being utilized has reached end -of -life status and will lose support in September. The City currently has more requirements for data archiving than we have tape capacity and back -up time available. IT staff are currently backing up data seven days a week with multiple tape drives and tape switch outs. With the explosion of data requirements, and as file sizes continue to increase, the City is faced with finding a back -up system that will continue to meet our increasing storage demands. Additionally, the requirement to remove tapes off site on a nightly basis for disaster planning leads to issues with data security and vulnerability. The new storage system willinclude a primary tapeless system which will be mirrored to the redundant site. This will eliminate the need for staff to move data off-site daily, and will provide a higher standard of security of data and public records. In addition, the tapeless system will have the capacity to grow as the need for data and storage requirements continue to increase, and will have a life expectancy of 7 -9 years. The cost of the tapeless systems includes purchase, installation, configuration and on -site operator training. Also included in the cost is off -site administrator training for staff and first year maintenance and support at a total cost of $187,496.17 including taxes and support, utilizing the federal contract that allows purchases by states and municipalities. The current amount budgeted is $240,000. The primary tapeless system will L -1 be located at City Hall for continued operational support and the redundant system and archival system will be located at the City's disaster recovery site. Attachments: Project Quotations and Service Agreement L -2 • • • 1,To: 3 • :13475 SE Johnson Road - ,Milwaukie, OR 97222 ;Account Executive: City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 Attn: Jim Harper I 1IEBA -1101 1 IEBADISK -S3 -Base- IHP-10 1 I EBADIS K- S3 -Exp- I20TB 121 S L -SAV M B-01 91TSM- CAPACITY I 1 Services I 1 81912011 City of Port Angeles STORServer EBA -1 101 Primary Site Backup 8 -9 -2011 SYSTEMS Ron Schlitzkus 503 - 508 -7364 Fax: 1-866-902-2685 •�_ - ,, rah.'.' �.r}u - -,`; Kv.:: �:�T:•ry �]'.e:t -' _ _�`.��T,y:.f =s1�i- ; = :f:uic�.['i'+•�_'r'•5•ii' `! I_s`l. {f 7.�' • � - 'i .p�.y� _ iA:. ::fro - - a.��.: .t,�z °nv,. ,�e% �'�? :�i7Avl� �r�.+rli - '�..: 1{ .�scr -r ti `" °:irr.�.� z ,� � . � = 4....� "�.. a f.�, ,.5 .. k,..,i•:t _..• ..� . _�� ... � , ..> . - •i.s•� i. l +.�."`.. _:ir � •l :•!a^.i'-: { fiU�11.w.•.: vi: t- ::1s- t •.. }y:uyi.lv'.. �q� , ,1?ii _ - .:i$ "'&51m - = 'f: � r oro. <F • "A . .,S - - v� � "G_�:'�: 'S�:j�:; � &s'Y'C�i :i•':^ . <a�i�� -, ::n ,:��;� 5T- Q i4: '[ 1s0 " '1', iE 1TER t F_T1�ra� ±�?_� +1s �:s3tr`. •+clo-:;r�i._ v�r,.,; ; i s��] �•' `.4� �r�it"�:7s;'[t� �r �. ;; � �]f`n`i�..�S rir�l'.n.. nl mar ,,r 1Appliance Platform I STORServer EBA -1 101 Enterprise 'Backup Appliance IApplicance Disk Storage Pool ISTORServer S3 EBA Base Disk shelf with 10TB High Perf. Mix ISTORServer S3 EBA 20T6 Expansion !Disk Shelf !Software I STORServer Agent for VMware Backup (qty 1 -100 Vitus base pricing) TSM Capacity Licensing - Per TB of primary Storage Pool Travel, meals, lodging and expenses are not included in this quote and will be billed seperately at actual amount encored Case Number Quote Number RS08092011 Your Reference Quotation Date Is .. K {: p• Y i' 22, 595.40 13,756.50 12,239.10 132.05 2,296.15 Installation On -Site .installation of EBA -1101 applicance Included in for details see attached STORServer EBA -1101 Task List document. 34047 -000 819/20/1 8/9/2011 $ 22,595.40 $ 13,756.50 $ 12,239.10 $ 1,584.60 $ 20,665.35 [a968 • r.: •ra -•n H _ ��. r -'...v ,�,j - • rt�{, r - . , .gip... �;, .�•. e - -- - - - •: Lj ?�. . H; i ,�n .�,. ri.•' 4: � r 'Y�' ?�F , f�.f!Ni +' fin # -k -4. : 1 � �ee,:.,. ?:a7K r. [f'.V' --.re r 'r; ,.Fe -'aJ •!.ter 1 i' :•l r J, -:4fi- ! x . #ay. :.. �Y • J..,r,. Yar y :�b'r' i .'; c .. r'r ai +; �+ p p ti r: N ' ^(•,.. ,.i ltt'�. . �.. . ... ". J!.. A!r. ,z:. e:. i dV: :�scrr, ttd S. 6Fr. -., -,r 7' ' # Sir +:pt' - o��i �S713M.i? 4 1'Q.t� tf �j ;]'yr,. . �..�_ .R"'-. .�7r }�' =h ..�4s! �i:t': .r,•� ;f- G•.eti':...5f:'�VrY,T: a4 .�....... ..... r� .. .}s�•e..: ��;1. � .. �'- 3a�� "..ff $'� f�, _ rrr��.. ��' 4 .I ��' 3 ., �,;N ,a. fV. ?r�.. �tiv:fs..5,i 1 'installation of Additional License 1 and agents 111,N-AGENT-NO (Certified installation of 1 ea Database 'Agent 2 IN- CLIENT -25 Certified installation of tea TSM Client 1 installation (up to 25 at $129.00 each) . •-111N- VMBQNS • Certified installation of 1 each STORServer 'Agent on VMB On -site installation r 111 st Year I• ;Quote #34047 -000 Main Data Center Appliance EBA1101 Appliance Model 00TH high performance disk mix base shelf 8/9/2011 City of Port Angeles STORServer EBA -1101 Primary Site Backup 8- 9-2011 8/9/2011 'Training . 1ST102 - STORServer Required 3 -day !training class. Class will be held at 1STORServer 1485 -B Elkton Dr. I Colorado Springs, CO 80907 Ito schedule class call: 11- 800 - 550 -5121 Note: Additional students can attend. Price per Student is $1,495.00 Support Selected 8x5 Silver Solution Support For details regarding Silver support please see attached document. 13,408.00 :20TB expansion disk shelf 1 {VMWare Agent - STORServer software that interfaces between VMWare and Appliance. Licenses 12 virtual machines 9TB TSM Capacity licensing includes client and agent licenses for unlimited servers, sizing is based on the amount of '`.the primary storage pool. Capacity licensing includes entitlement to the following software: 1 1 ITSM Extended Edition 1 �, 1 TSM for Databases 1 TSM for Virtual Enviroments 1TSM for SAN 1TSM for ERP 'ISM Fastback TSM Fastback for BMR I 1 1 • $ 500.00 $ 500.00 1 $ . 129.00 $ 258.00 2,900.00 1 $ 2,900.00 1,495.00 1 $ 1,495.00 $ 13,408.00 City of Port Angeles STORServer EBA -11 01 Primary Site Backup 8-9-2011 WI •w+ at�el Or �1j�F�r }�1�M1'l�m �i41 ��ii ��ir'..w :•dS7:3••f'.LKry �:1' Y' " -11. � � �. 1 , :;� y,�,��.� �� - - • . Z +i �ifv�r p:5; 4p. 'S' •" i£i:.�'-- .: Y+ , u or c . } . 5 4 �. . lii fi]:r•R IO�1 113{;9 ,sz.4II �iiif .0 Saul 00 i�r.,{ , y M # ay... r s�'f� - •.l _4, - ...ilr- i`!F- �'.�..._ +. r .. ., .. � .. �d•..r W. f- '•v -. -�A� �I!..t•T� :�.3 3'[, . , 1�.j_:�i hwF., ,r.: =fit. ;; �r�. ti�'. lAlso included TSM Ca acity License bundle is: i . JTSM for Mail :;One seat. in Appliance level 1 training course, that will be held in Colorado Springs, CO. Onsite installation of appliance, including two clients and one DB agent. 8x5 Solution Support 1 I 1 !INCLUDED DOCUMENTS: 1STORServer Task List STORServer Terms & Conditions 1STORServer Silver Service Level 1STORServer EBA -1101 Data sheet • 1TSM Fastback for Exchange Merchandise Total Sales Tax Shipping (FOB Colorado Springs, CO) 8/9/2011 The above prices are based on the current GSA Contract GS- 35F -4984H The Purchase Order for this unit must be made. out to: Nordisk Systems, Inc. 13475 SE Johnson Road Milwaukie, OR 97222 But the PO and copy of this quote must be sent to Nordisk for at 1- 866 - 902 -2685 Quote expires on.9 -23 -2011 8/9120/1 r � Next class is tact 18 -20, 2011 $ 89,401.95 TBD TBD Net total, Excluding any applicable Sales Taxes: $ 89,401.95 t3475 SE Johnson Road Milwaukee, OR 97222' • • Account Executive: To: City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 rAftn: Jim Harper '&6110116h, .;,.. :'r�R .:i; "tF•srcas - �•�'r�z'��.. r�r _:� {z:_Y5?�• M .u,�p•�.a�.`��ri,= �.�. r 1 ,� . :c•' �, "' '- _3F..,. "��."'' � �s�= _ - :'- �.i •.4 ;}rt✓r:lal li'.iY.. - L �rCSS! �t -. -:per v�,.y':: F s y TRS:erVertE6i.,'tI'�1: = -:__. 1 1 1 1 EBA -1101 AP- SVR2SVRHA- INS Services 8/9/2011 • 0 R EBADISK -S3 -Base- HP-10 EBADISK- S3 -Exp- 20TB City of Port Angeles STORServer EBA-1101 DR Site 8-9-2011 Ron Schlitzkus 503 -508 -7364 Fax: 1 -866- 902 -2685 8 8 £ M l s rrrrr�. rtr— �- { L:r.r�r.�:w�wrr►r.':..:. Appliance Platform STORServer EBA -1101 Enterprise Backup Appliance Applicance Disk Storage Pool STORServer 83 EBA Base Disk shelf with 10TB High Perf. Mix STORServer 83 EBA 20TB Expansion Disk Shelf Applicance Feature High Availability Remote Replication installation Installation On -Site installation of EBA -1101 applicance for details see attached STORServer Task List document. Travel, meals, lodging and expenses are not included in this quote and will be billed seperately at actual amount encured Support Selected Case Number Quote Number RS08092011 Your Reference Quotation Date Yw 22,595.40 $ 13, 756.50 $ 12,239.10 1 $ 8,505.00 Included in EBA-1101 34107 -34047 819/20/1 819120/1 22,595.40 13, 756.50 12,239.10 $ 8,505.00 Ca_gg City of Port Angeles . STORServer EBA -1101 DR Site 8- 9- 2011 8/912011 i'..�y^• �,�, Ft- 5��t� ' j� =,'- �;�:,�,'�'��.;�• =a:.' '.� iS f�� -!' : � E ar :i '•U::= - :.t s z.,� 1 �)"�JJ ��,yu[] s � N.b. 1-y� r.a E_ ,.� m .,`.{, : • F -�. ;��,°/.�'� �pyL�Is:k F •:.�. tire: r. , i!';1:F�y�'�I i a :5 r °"s - arcs ,ir kt•z• :s: -�py�-•.{�" h / .tY. G i i hn ..aM.. -,.- d: i�N. =.f�c� /f3�i.•a't?�:..-:.:.�kY1. Psyi�,1+1.,��p L� 1� i (••�.� �y..�� ti•�4; _• l •.�F.� �i f •� ; ` • � - S R. I�r-�I L �L 4.Y�.56 fL'i, .Y "]'Y.rt ., ! "i�.i... i[ ini� r [`qyC �. }� ^ 1r R�}F' ! £:Yi F- :,,7,Hs(ilf�4,, ^ {.4_ � V • .. : V? ;r ^ �z6��SJ.'3 r�.t � ��t, 4�, •��pp�� •*�i ��yy,;;�yyr�. ,f F $' �'h- 111st Year 8x5 Silver Solution Support • I $ 10,984:00 1 $ 10,984,00 1 3For details regarding Silver support 1 1 'please see attached document. I 1 1 1 1' 1 1 1 I ; 1 `:Quote #3417 -004 DR Aapliance I I •EBA1 101 Appliance Model ! 1 10TB high performance disk mix base shelf 1 20TB expansion disk shelf 1 1 `:High Availability Remote Replication - Server to Server remote replication that allows replication of TSM db in real time. ;:8x5 Solution Support F •Onsite implementation 1 1 1 } 1 1 1 I 1 INCLUDED DOCUMENTS: 1 1 jSTORServer Task List 1 1The above prices are based on the current I I GSA Contract GS- 35F -4984H I 1 1 1 I 1 i i 1 • 8/9/2011 Merchandise Total Sales Tax Shipping (FOB Colorado Springs, CO) The Purchase Order for this unit must be made out to: Nordisk Systems, Inc. 13475 SE Johnson Road Milwaukie, OR 97222 But the PO and copy of this quote must be sent to Nordisk for processing, at 1- 866 - 902.2685 1Quote expires on 9-23-2011 • $ 68,080.00 TBD TBD Net total, Excluding any applicable Sales Taxes: $ 68,080.00 Eagg Task List Page 1 of 5 STORServer Task List A description of services STORServer, Inc. will provide City of Port Angeles linked to Proposal Cit-34107- 34047 Customer: Upon completion of the outlined services, the STORServer consultant will review this document with you. . 1 Task Summary Proposal Cit34107- 34047 contains these items forwhich tasks descriptions are defined below. Group Name Server -to- Server Inst Confg STORServer System Installation Task Detail STORServer System Installation SignatureslDate • STORServer Customer STORServer Manufacturing Integration Integrate STORServer Hardware/Software at STORServer manufacturing facility. Package and ship system. STORServer On -Site Installation Summary The, purpose.of this project is to correctly install a new STORServer system, to verify that it is functioning correctly, and to provide basic knowledge transfer required for its correct operation. Scope The scope of this project is limited to the correct installation of a new STORServer. A complete list of tasks to be accomplished during this installation is shown in the Task List section of this Statement of • work. It is assumed: 1. Work will be performed at a single customer site, 2. The system configuration will be limited to a single STORServer system with a configuration containing some of the following characteristics: a. STORServer or customer supplied Fiber Channel or SCSI attached library b. STORServer or customer supplied Fiber Channel attached disk storage c, STORServer or customer supplied Fiber Channel Switches d. Significant complexity in network connectivity 3. Components will either be supplied by STORServer, or are approved prior to installation as standard and supported. 4. Work will be limited to three days (24 hours) on site for setup of the STORServer system. Additional or off -hours work will be subject to additional charges. 5. Installation assistance for non - standard hardware components or components not purchased from STORServer will be provided on a best- effort basis. The system will be assumed to be installed when: 1. The hardware is properly racked, powered and cabled. Total Items in Quote 1 1 L -8 http: / /storbase.stor server. cowl custcontactlquoteltasks .cfm ?QID =34147&loc =1 &Years= l &S... 8/9/2011 Task List 2.. 'Ali initial software configurations have been performed on the STORServer and Customer client systems. 3. The library has been properly configured, tapes checked in and functionality verified. 4. Successful scheduled backups have been completed on up three customer servers. 5.. Customer designated system manager has been trained on the day -to -day operations of the STORServer. 6. • Customer has been shown how to log support calls with STORServer. General Assumptions Assumptions for this project are: 1.. .Unless arranged prior to the installation, all work will be performed during normal business hours (8 am - 5 pm, M -F, holidays excluded). . '2.. 'Work on this project is being performed as a service product to the STORServer Business Partner and is covered by the terms and conditions of the STORServer Business Partner Agreement. Customer Responsibilities Customer responsibilities are: Participate, in, a pre - installation conference call to review the details of the project. 2: . Customer has:secured necessary data center rack space, electrical capacity, network capacity, and required third - party- hardware, software or documentation in advance of the installation date, 3. • .Electrical outlets are within reach of cabling provided by STORServer (6 feet) or the customer must supply alternative cabling. " . 4. Network cabling.of sufficient length to attach STORServer components to the customer network. 5. STORServer packages have been delivered to or near the installation location. 6. Provide_access to telephone if cellular phone service is not operational within the datacenter. 7. Customer will provide immediate access to persons with required knowledge of and security access to the customer network or systems as required. 8. Customer will provide a computer connected to the customer network for purposes of administration and testing. This computer should be freely available during the installation. rhe installer will typically perform the following work activities, as appropriate, during the Installation Service: 1. Install STORServer Hardware • Unpack STORServer and any components • Place STORServer Hardware in desired location • Connect STORServer hardware components, as required • Cable STORServer power and network connection • Power up the STORServer and begin verification testing: • Configure STORServer I P address • Test network connection • Verify tape library operation • Configure the tape library as necessary: • Label and check in tapes 2. Conduct installation pre- meeting with customer representatives to verify the expectations of the installation. Specifically: • Determine primary STORServer, Inc. customer contact • Determine who shall participate in the installation to obtain on-the-job training • Determine who will function as the STORServer administrator • Determine priorities concerning client installations Page 2 of 5 L -9 httpJl storbase. storserver. com/ eustcontact/quoteltasks.cfm ?Q ID = 34107 &Ioc= 1&Years =l &S... 8/9/2011 Task List • Determine any barriers with respect to time or resources that may hamper the installation • Rectify any shortcomings in the overall plan • Agree on all tasks to be accomplished during the installation 3. Conduct customer interview with key personnel to determine the optimum TSM configuration • . Meet with key customer personnel to design the optimum TSM configuration to meet business requirements. • Identify backup and archive retention requirements • Identify overall TSM structure desired by the customer • Determine the TSM domains, sets, classes, copy groups, storage pools, backup schedules, etc. to meet the requirements and objectives of the customer • Design the TSM configuration • Gain agreement on this configuration from customer -4. implement the TSM configuration meeting the customer's needs • -Implement policy domains, policy sets, management classes and copy groups to reflect correct.retention policies. . .• Implement storage pools to meet performance requirements for backup and restore requests. . • implement policies to restore the STORServer in case of a disaster (backup db, backup vo1hist, copy storage pools etc.) • Work with customer personnel to answer technical questions, implement sugbestions and perform knowledge transfer. .5. Install two supported TSM clients and work with customer to provide knowledge transfer l and training on installing clients. Note: If additional client installations are purchased those, . installations will be accomplished here. • Work with customer personnel to identify, prioritize and install TSM clients • 'Determine the requirements for the distributed clients as specified by operations personnel, project leader, etc. • Install the client code on each client • - Install and configure the scheduling component • Verify installation by performing a manual backup • Associate the client with a schedule. 6. Verify the successful installation of clients by observing the TSM activity and client log files • Client '1 Installed and Verified • Client 2 Installed and Verified . 7. Configure TSM to perform day -to -day tasks • Configure STORServer Manager to perform day -to -day tasks: backup storage pools, migrate storage pools, database backup. • Configure Administrative Schedule to delete database backup volume history information • Verify the above by running STORServer Manager in ad-hoc mode • Verify STORServer Manager in scheduled mode by reviewing the Task Status Log 8. Skills Transfer • Page 3 of 5 • Duringthe above tasks, the customer shall provide designated personnel to receive on -the- job training, or skills transfer • Upon completion of the above tasks, the following skills transfer shall be conducted: L-10 http://storb as e. storserver. comlcustoontactlquote ltasks.cfrri7QI =34107&Ioc =1 &years =1 &s ... 8/912011 Task List Page 4. of S Tasks a. Client Software Installation and configuration to augrnent the on -the -job training received b. STORServer Manager overview, configuration and daily operations c. STORServer administration day -to -day tasks including tape libraaperations • Server -to- Server Inst Config Signatures/Date STORServer. Customer STORServer Server -to- Server Installation and Configuration Option Summary The, purpose of this installation option is to correctly install and configure the STORServer Server-to- Server option between two STORServers, Scope Thescope of this project is limited to the correct installation of a single connection between two STORServers. A complete list of tasks to be accomplished during this installation is shown in the Task List section of this Statement of work, Out of Scope The following is considered out of scope for this project 1. Configuration of the network between the two STORServers. It is assumed that each STORServer has a valid IP address in the customer's network and that end-to-end communication between the two STORServers is available. 2. Guaranteeing that network performance is adequate to accomplish daily operations. STORServer shall not guarantee adequate bandwidth to support the desired operations. Services for out of scope work can be provided under a separate Work Order. 1. Conduct installation pre - meeting with customer representatives to verify the expectations of the installation. Specifically: • Verify the STORServers to be configured are operational and available. • Verify that login information is available and correct • Verify the STORServer administrator is available and ready to assist as necessary • Verify network connectivity between the two systems 2. Conduct customer interview with key personnel to determine the optimum Server -to- Server configuration • Meet with key customer personnel to design the optimum configuration to meet business requirements. • Identify backup and archive retention requirements • Identify overall structure desired by the customer • Determine the TSM domains, sets, classes, copy groups, storage pools, backup schedules, etc. to meet the requirements and objectives of the customer • Design the configuration • Gain agreement on this configuration from customer 3. Implement the Server -to- Server configuration meeting the customer's needs L -11 http://storbase.storserver.com/custcontactiquotehasks.cfm?QM=34 I 07&loc= I &Years=I &S 8/9/2011 Task List Page 5 of S • Implement ND 1MP connectivity per the instructions provided in the documentation. 4. Test Server -to- Server Communications To perform the services in an effective manner, it will be necessary that a designated responsible , individual serve as our primary point of contact and make available the technical matter, data, information, operating supplies, and computer system(s), as may be required by STORServer, Inc. The software implementation services will be warranted for 30 days following the completion of the work. In order to provide warranty remedial support we will require remote dial -in access to the system. L -12 http:// storbase. storserver. com /custcontactiquateltasks,cfr ?Q 34107 &Ioc =1 &Years =1&S.... 8/912011 • • • Service Level Agreement Between STORServer, Inc. and Customer For Silver Solution Support Copyright ©2010 STORServer, Inc. AU rights reserved. L -13 1... 14 Service Level Agreement For Support Services in 2010 TABLE OF CONTENTS 1 GENERAL OVERVIEW 2 2 SERVICES DESCRIPTION..,. 2 3 ROLES AND RESPONSIBILITIES 2 3.1 STORSERVER'S RESPONSIBILITIES 2 3.2 CUSTOMER'S RESPONSIBILITIES 3 4. REQUESTING SUPPORT 3 4.1 REQUESTING SUPPORT VIA THE WEB 3 4.2 REQUESTING SUPPORT VIA THE TELEPHONE 3 5 HOURS OF COVERAGE, RESPONSE TIMES AND ESCALATION 4 5.1 HOURS OF COVERAGE 4 5.2 RESPONSE `11vvES 4 5.2.1 First Response 5.2.2 Customer Replaceable Hardware 4 5.2.3 Onsite Hardware Service 4 5.3 ESCALATION PROCESS AND PROCEDURE 4 5.3.1 Customer- initiated Escalation 4 5.3.2 STORServer internal Escalation Process 4 6 SERVICES NOT COVERED UNDER THIS AGREEMENT 4 7 REPORTING, REVIEWING AND AUDITING 5 8 APPENDIX A -- DEFINITIONS 6 August 17, 2010 STOR.Servex, Inc. Silver Support Version 1.0 P a e 1 15 Silver Support Service Level Agreement For Support Services in 2010 Version 1.0 GENERAL OVERVIEW • This is a Service Level Agreement ( "SLA ") between STORServer, Inc. and customers who have purchased Silver Solution Support. It documents: 8 The support services STORServer provides to the customer The general levels of response, availability, and maintenance associated with these services ....The responsibilities of STORServer as the provider of these services and of customer receiving services • Processes for requesting services This SLA shall remain valid until revised or terminated. 1 Services Description • Assist customer with diagnosis of hardware and software problems on. the STORServer Appliance • • • Assist customer in fixing problem software configuration issues on the STORServer Appliance or backup clients. Recommend hardware and software configuration changes on the STORServer Appliance. • Provide customer with specific instructions on how. to make the changes. or corrections to hardware and software configurations. • At STORServer's discretion and with - customer's approval may assist in making diagnosis, corrections and changes via remote access. • At STORServer's discretion may provide assistance with software upgrades. Approved upgrades will be scheduled at a mutually agreeable time. 2 Roles and Responsibilities 2.1 STORServer's Responsibilities STORServer has the following general responsibilities under this agreement: August 17, 2010 STORServer, Inc. • STORServer will conduct business in a,courteous and professional manner with the customer. • STORServer will log all information and updates pertaining to support calls in our call handling system. • STORServer will attempt to resolve problems on first contact. • STORServer will escalate support request to next level of internal support as necessary to meet resolution goals. • STORServer will obtain the customer's approval before ticket closure. • STORServer will be the interface on behalf of the customer to development and other organizations as appropriatd. • Pa t e L 2 16 • Service Level Agreement For Support Services in 2010. 2,2 Customer's Responsibilities Silver Support Version 1.0 The customer has the following general responsibilities under this agreement: • Implement hardware and software changes as recommended by STORServer. ▪ Testing and executing data restores. STORServer will provide instructions for these activities. :Some hardware components are considered customer replaceable. When the customer and STORServer diagnose hardware failures of replaceable parts, STORServer will notify the customer the part is customer replaceable and will assist with instructions of how to perform the replacement. • Client software installation. • . The customer will conduct business in a courteous and professional manner with STORServer. • The customer will provide all information required to open a support request. • The customer will assign severity codes adhering to the, correct usage of these codes as defined in STORServer's call handling system. • Once a support request has been submitted, the customer will make himself or herself .available to work with the STORServer support resource assigned to the support request. Requesting Support 3.1 Requesting Support via the Web • Go to the STORServer Support login page of the STORServer Web site. (Click here to launch the login page in a separate browser window). • Enter your user ID and password and click Login. • When prompted, enter your validation code and click Go. • On the welcome page, click the Submit Request icon to access a new request form. • Fill in all mandatory fields on the request form. • Click (at the bottom of the page) to submit your request. • A member of the STORServer technical support team will contact the person specified under Call Tnformation at the specified email address or telephone number. An e -mail message will be sent to the first address listed under Your Contact Information confirming that STORServer has received your request. 3.2 Requesting Support Via the Telephone • To obtain the phone nw.nber for STORServer Support, go to the STORServer Web site (www.storserver.coln) and click Contact Us. • Leave a voice mail message including the following information: o Your validation code (CID1234, for example) o The name of your company o The name and phone number of the person to .contact regarding this request a A detailed explanation of the problem, you are experiencing or the information you are seeking August 17, 2010 STORServer, Inc. Pa e 2 17 Silver Support . .. Service Level Agreement For Support Services in 2010 Version 1.0 4 Hours of Coverage, Response Times and Escalation 4.1 Hours of Coverage Silver Support is available from 8 a.m, through 5 p.m. Mountain Time, Monday through Friday, except for locally observed STORSERVER, INC. holidays. 4.2 Response Times 4.2.1 First Response STORServer will respond to initial service request within 4 hours of the request being. submitted. Calls logged outside of business hours will be responded to within 4 hours of the beginning of the next business day. 4.2.2 Customer Replaceable Hardware STORServer will make every effort possible to provide next business day delivery of replaceable parts based on availability and delivery location. 4.2.3 Onsite Hardware Service, August 17, 2010 STORServer will dispatch field service support to replace non-customer replaceable parts. In most cases, and depending on parts availability, onsite support for hardware replacement will be within the next business day. 4.3 Escalation Process and Procedure 4.3.1 Customer- initiated Escalation The customer may escalate a call by notifying the STORServer technical support representative that they would like to elevate to a STORServer Customer Care Representative. STORServer will work with the customer on providing the appropriate solution. The escalation begins in accordance to STORServer standard business practices. Upon request, STORServer may provide an action plan to Customer that may include (but is not limited by): problem statement, next action items to resolve the issue and time estimates on these action items: 4.3.2 STORServer Internal Escalation Process When the support representative determines an issue needs internal escalation-, the issue receives a combination of increasing levels of engineering expertise and managerial attentions in accordance with STORServer standard business practice. 5 Services NOT Covered Under This Agreement STORServer, Inc. Pace 41 8 • Service Level Agreement For Support Services in 2010 Silver Support Version 1.0 This agreement does not cover the following requests. However, STORServer, Inc. would be pleased to provide a separate statement of work in proposing services to address any of the following: • Disaster Recovery Testing - Disaster recovery testing support is limited to questions and answers and break/fix issues during the testing. To ensure :best availability and response time, the customer should notify STORServer of disaster recovery testing one week or more prior.to required date. Contact your reseller to purchase dedicated disaster recovery testing resources. New software and hardware installations - New software installations and add -on hardware configurations are not included in standard support and are contracted services. Training -- STORServer training is not included as part of the services contract. Contact your reseller to purchase ousite or regularly scheduled off -site classes. Upgrades to software and associated hardware . Support for upgrades to software and hardware is limited to questions and answers and break/fix issues during upgrade. . To ensure best availability and response time, the customer should notify STORServer one week or more prior to scheduled date of upgrade. Contact your reseller to purchase software and hardware upgrade consulting services. 6 Reporting, Reviewing and Auditing- Upon request by the customer, reporting will be provided from STORServer to the customer on available metrics as related to target performance, These reports are produced by STORServer's problem -ticket system, which will detail ticket management performance against SLA targets. August 17, 2010 STORServer, Inc, Ple Silver Support Service Level Agreement For Support Services in 2010 Version 1.0 7 Appendix A -- Definitions "Appliance'' means the STORServer Backup Appliance solution (hardware and software) purchased by the customer and supplied by STORServer, Inc. "Business Day" means normal working day in Mountain Time zone. "Client" means any system desktop, laptop etc.) that has the backup client software installed and configured to backup and restore data to and from the STORServer Appliance. "Customer" means the party identified as the purchasing organization to this Agreement with STORServer, Inc. "Designated Contacts ". means Customer named contacts, engineering resource individuals, who are established person - specific email addresses in the Support Database for STORServer, Inc. associated with the Customer Support contract. It is expected that these contacts will be the assigned operators to work with STORServer Customer Service. "Enhancement" means all Software changes, including new releases, new versions, product improvements, system modifications, updates, upgrades, Service Packs, Feature Packs, field modifications, and all Hardware changes, including official STORServer Hardware product enhancements and accessories. "Error" means an Error in the product, which degrades the product as defined by the Level definitions, as compared to STORServer, Inc. "License Key" means code provided by STORServer, which activates the Software and enables the Software to operate. "Major Release" means the current issuance of Software and/or Hardware that is designated by STORServer, as a change in the number or name, signifying a new product level. "Problem Resolution" means the use of reasonable commercial efforts to resolve the reported problem. These methods may include (but are not limited to): configuration changes, patches that fix an issue, replacing a failed hardware, reinstalling the software, etc. "Respond" means addressing the initial request and taking ownership of the issue. "Response Time" means the amount of time elapsed between the initial contact by Customer to STORServer and the returned response to Customer by STORServer support staff. "RMA" means Return Material Authorization (RMA), the process of replacing a faulty . Hardware or a component of a Hardware product. Frequently requires the return of the failed hardware to the original equipment manufacturer. STORServer must authorize the process. August 17, 2010 STORServer, Inc. Pae 6 20 • • Service Level Agreement For Support Services in 2010 • Silver Support. Version 1.0 "Service Level Agreement (SLA)" means the Customer Service Level Agreement (SLA) that identifies the features and-defuaes the processes involved with the delivery by STORServer of various support functions to Customer, "Support Request" means a single issue opened with STORServer. The SR number identifies the Service Request. August 17, 2010 STORServer, Inc. Page 72 L Terms & Conditions Page 1 of 2 . CUSTOMER RESPONSIBILITIES. To ensure success for this project, the following conditions must be met: gair Terms & Conditions ..Reseller; Please print this agreement, sign it and submit it and your purchase order to STORServer, Inc. • Adequate power and air conditioning shall be available. • Customer personnel shall be available and ready to work with the STORServer, Inc. consultant, Customer shall designate a single point of contact for the integration service. The STORServer, Inc- consultant shall receive direction only from • this person. , + Reasonable workspace shalt be provided. Customer shall sign and date each item in the Statement of Work Checklist as these items are completed. A completed checklist shall indicate the STORServer On -Site integration Service is complete. For database agent installations (Oracle, Informix, Sybase, Open File Manager, BMC SQL- Backtrack, SAP) the customer OBA must be available to work with consultant. + . For Oracle agent installations, the customer DBA must be familiar with and have installed and tested either RMAN or EBU. For Oracle database agent installations on Oracle Version 8, the customer OBA must attend the Oracle RMAN training prior to implementation. • For Informix agent installations, the customer DBA must be familiar with and have installed and tested ON BAR, • For Open File Manager. the customer DBA must be familiar with and have installed the OFM agent utility on the machines to be backed up by the STORServer. Prior to our departure to your site, STORServer, Inc, shall verify with Reseller and Customer that the above conditions have been met. if after this verification, STORServer, inc, arrives on -site the conditions indeed have not been met, STORServer, Inc. will charge Reseller an hourly rate of $250 per hour, plus expenses, either working on meeting the conditions, or waiting until they are met. ASSIGNMENT, STORServer, Inc.'s obligations under this Agreement may not be assigned or transferred to any other person, firm, or corporation without the prior written consent of Reseller. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties and there are no other promises or conditions in any other . agreement whether oral or written. This Agreement supersedes any prior written or oral agreements between the parties. AMENDMENT. This Agreement may be modified or amended if the amendment is made in writing and is signed by both parties. SEVERABILITY, If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is Invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, cbnstrued, and enforced as so limited. WAIVER OF CONTRACTUAL RIGHT. The fa €lure of either party to enforce any provision of this Agreement shall not be construed as a waiver or lImltation of that party's right to subsequently enforce and compel strict compliance with every provision of this Agreement. APPLICABLE LAW. This Agreement shall be governed by the laws of the State of Colorado. LIABILITY. STORServer, enc.'s total liability shall be limited to the total amount paid to STORServer, Inc, for the services furnished. In no event will STORServer, inc. be liable for any incidental or consequential damages, including damages resulting from loss of data or use lost profits, claims, actions or demands against Reseller, or by any other party. - WARRANTY. STORServer, Inc, warranties the appliance solution of the STORServer components for three years. STORServer, Inc, will act as the initial point of contact for hardware and software warranties for products included in the STORServer appliance. First year warranty Includes four -h response for warranty diagnostics, and return to factory for the second and third years. INDEMNITY, Reseller agrees to defend, at its expense, and indemnify-STORServer, inc, against any award of damages and costs based on the claim that any materials or documentation provided by Reseller to STORServer, inc. during this engagement Infringes a US patent, copyright or other intellectual property right of any third party. To order this service (in accordance with the provisions and charges, as set forth above), please return to a signed copy of this letter and a - purchase order that references. this correspondence. The provisions of this letter will prevail over any additional terms included in the Reseller purchase order, Upon acceptance by STORServer, Inc, a counter- signed copy of this letter will be returned to your attention. STORServer, Inc. will L -22 http :Hstoal base. storserver. camlcustcontac1iquote /terms.cfm?QTD= 34047&1oc =1 &Years=1 &... 8/912011 • • • Terms & Conditions Page 2 of 2 then be prepared to start delivering the service on a mutually - acceptable date. We look forward to working with you. Please contact us if you have any questions regarding the contents of this letter_ Sincerely, William F. Smoldi Executive Vice President STORServer, lnc Acceptance By: Acceptance By: STORServer, Inc. Reselier Signature Signature Title Title Date Date L -23 http:/ /storbase.storserver, corn/eustcontact 'quote /terms.cfn?QTLY =3404' &loo =1 &hears -1 &... 8/9/2011 paRTANGELES W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: August 16, 2011 To: CITY COUNCIL FROM: YVONNE ZIUMKoWSKI, FINANCE DIRECTOR SUBJECT: MIGRATION TO MICROSOFT OPERATING SYSTEM AND HARDWARE UPGRADE Summary: The current Novell server operating system has reached end -of -life status and the servers are in need of replacement. CFP project 1T03 -2009 is a multi -phase project that was approved as part of the 2008 CFP in the amount of $250,000 with funding to take place over multiple years. This project consists of transitioning from the current Novell network server operating system to a standardized Microsoft operating system. The first phase of this project was completed during the first quarter of 2011. The second phase will involve purchase and installation of new servers and software to support the migration to the Microsoft operating system with redundancy and system monitoring. Recommendation: Approve purchase of new servers and software to support migration to a Microsoft common platform with redundancy and system monitoring at a total cost of $146,437.76. Background 1 Analysis: The current Novell server operating system has reached end-of-life status and the servers are in need of replacement. CFP project 1T03 -2009 is a multi -phase project that was approved as part of the 2008 CFP in the amount of $250,000 with funding to take place over multiple years. This project consists of transitioning from the current Novell network server operating system to a standardized Microsoft operating system. The first phase of this project was completed during the first quarter of 2011 and included completion of the migration of the Novell Groupwise E -mail system to Microsoft hosted services. The second phase will involve purchase and installation of new servers and software to support the migration to the Microsoft operating system with redundancy and system monitoring. Phase 2 will decrease the number of servers from 15 down to a total of 9, including 4 core, 2 redundant, and 3 virtualized servers. The migration will allow for standardization of servers to one common operating platform, as well as additional support and tools such as single sign -on for staff. New servers will decrease the carbon footprint and size by utilizing the Centralized Storage Systems (another project on tonight's agenda for approval) for shared resources, flexibility, and expandability as needs increase without the current limitations of physical server capabilities. With the migration of the network server platform, combined with the Centralized Storage L -24 • • • • • Systems and the new tapeless backup system (also on tonight's agenda for approval), data retention requirements can expand with minimal cost and hardware upgrades. In addition to the migration/upgrades, the need to monitor and respond to data and server issues is increasing. This has resulted in the need to purchase standardized monitoring software to alert staff via phone, text, cell, fax, or e-mail when issues arise that require attention. This project was approved in the 2011 budget in the amount of $160,000; however the actual price will be $ 146,437.76 using the Washington State contract. Installation will be done using in -house staff. Attachments: Project Quotations L - 25 'To: • ;13475 SE Johnson Road Milwaukie, OR 97222 ;Account Executive: } 'Attn: Jim Harper City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 City of Port Angeles 5 each 3550 M3 WSCA Quote 8 -9 -2011 Ron Schlitzkus 503 -508 -7364 Fax: 1- 866- 902 -2685 `:'+�•..r; .. ':4.: *f:^2.rt "- = "" S.r -: rt1 -. '.: ^, -:,: _ . s : T;' .+�:, �:� t ::i = r • - •r ' -:`a° i {i +) ^ 4%.�: Y7 :3 ., f� ':� : ;r: � F" �- !'`:�.[{?. � fi'r;;s� -..+_y s;fi. .. �t� :• n., 11":'�'s1 :.• .i.. "'r ::•:.y�e :. x .. :..h �... ..f!. =::� ^' �'r . 1. Eia•t•ti .. ._. a,• rra. rs,.. �.....,_... �a..• .tt:��`:.�,.......,...�.� =�I - -. .. ... �. p.,.-..,. ��rir ..�,:,...r.L,.•.._!:'�- .4�: ?. _- .�!��x- �,f,,.:._._,..,.[•,a:.� 1 IFC 0160 '116756-575 • 8/9/2011 t -,; ,.� ,.�.,� ant r , £ _ ...:Y: ¢f:.nyron :s•a[.:e1.1 .:: Ala fr''z:.•lwl�:.. ..Yfp't. -.: ::e:,•n•..,:i 1''s. 8.�; 4:�' ; '.�U�. : U.- r.r,ii'��v;l�5ik�'c< ?. i f '.} ' i . +..' .i:�` • i' `;[ � :`� i z , ,r, , �, �:,�;=:�� .:;:',�:�� s. ; NEW•• IBMt1S•. steni� =x355.0�M3_�:jY;�:'°.�:�i_�r, �!ct; - ; i r.'.•z':t iv:;:a -, :.�a. , , ....c *u,, •tr•' ;ti,v 1 :� '� ;., = , Z � y '+ �:r %�:�s Sv-' `� " '•i:J •�' i. ^fit •7' " t ...... �: .{ =3.., ti � 7 3 <, y.,sj :,, �ctiktrfj ^r ,i 1 � ?'it7ft_� l a �,:�?•. }. ; � t . cr..r'i: . f`,l'i:. -, �'�i • 1ci . �:=r.. '�. r - F i r•:i:rt! 'f i T10,+ i;`•4." r �t- r� ws��; < � � �f:�•� -: = .1U,�S:ERU�RS ��<�� ., � �f;;:,, �.r;�' ^.��. ` • r f!Je:;:�•�;x; � •:... f, .�,!sx.:,..��s�scr' == 'Y?[,..- �v 1 7944 — AC1 • • . !IBM System x3550 M3 IDual 1Gb Ethernet on Motherboard 11FC 5076 IPCI- Express Riser Card 6IFCAIQT 116Gb (1x16Gb) DDR3 1333 Mhz RDIMM I I FC 1788 I IBM System x 3550 HDD and Optical 11 FC 4163 I IBM Ultra Slim Multi Burner 1 IFC 4375 PCI- Express 1 IFC 5693 IBM x3550 base system with 675 watt PS 11 FC 3579 Qlogic 8Gb FC Dual Port HBA for 3550 1 f FC 2100 IBM 675 redundant Power supplies 1 I FC 0093 ServerRAID M5015 SAS /SATA. Controller 4I FC .5433 600 Gb 10k rpm 6 gbps SAS disk drives 11 FC AOZF Xeon Processor x5690 6 core 3.46 Ghz 12 Mb Cache, 1333 Mhz 11 FC 5106 Server RAID M5000 Series Advance Feature Key 1 IFC 5744 Server RAID M5000 Battery Assembly 2I FC 6311 Power cords 1 iFC 5663 System Common Planer for 1 U /2U 1 5641 -EX3 IBM System Director Express Edition $ for x86 V6 with 3 year Support and Subs. I Per Server Medium with 3 yr S and S Case Number Quote Number RS08092011 5 ea x3550 Your Reference Quotation Date 5 year onsite repair 9x5 NBD response I $ . IBM WSCA Subtotal Per Server' • 13,485.00 162.00 $ 472.00 $ 8/9/2011 8/9/2011 +.�•. >_.� :im a`: "rc nom: :.�aa - C�. %.•a. • i:. mod. $ 13,485.00 162.00 472.00 14,119.00 Pagel L - 26 • fir taiMiNgoit. , ; • 8/9/2011 City of Port Angeles 5 each 3550 M3 VVSCA Quote 8 -9 -2011 819!2011 'h •Fe s = �4;'i�:r is { „° ,� .. . s.r ..r�: + �'� � •-��; � h l �� >a -[•YC:�.� . .d eF9+'i:r .z; [1. - ,� a 1� i.. s 3 -�... _.rF :.... ! Total number of System 5 each IThe above prices are based on the current 'Washington State Contract B27166 T1O- IMST -312. For this part of the order the IPD needs to be made !The Purchase Order for this unit must be i made out to: IBM Corporation P.O. Box 2150 Altanta, GA 30301-2150 But the PO and copy of this quote must be sent to Nordisk for processing. at 1- 866 -902 -2685 . Quote expires an 12 -7 -2011 Merchandise Total . Sales Tax (Sales tax will be figured at time to order by IBM) Shipping (Shipping will be figured at time to order by IBM) Net total, Excluding any applicable Sales Taxes: TOTAL FOR 5 UNITS u1 . t�•' 0.Y'a' m� t' �i' =.lr.ff T+ r .tom it v �. ac C� r4. , c' � o I� . n A ., r �. to , 5 $ 70,595,00 I $ 70,595.00 TBD TBD $ 70,595.00 '13475 SE Johnson Road ,Milwaukee, OR 97222 ' Executive: ;To: City of Port Angeles - 321 East 5th Street Port Angeles` WA 98362 'kAttn: Jim Harper 1 179.44 -AC1 1 1FC 5076 6!FC MOT 1 I FC 1788 1IFC4163 1 FC 4375 1 FC 5693 1 I FC 5766 1 1IFC2100 1 'I FC AGM 1 IFC 0093 4IFC 5433 1 IFC AOZF 1 IFC. 5106 1 I FC 5744 2IFC 6311 1 FC 5663 1 5641 -EX3 1 I FC 0160 8/9/2011 City of Port Angeles 2 each 3550 M3 with 2 processors WSCA Quote 8 -9 -2011 8/9/2011 Ron Schlitzkus 503 - 508 -7364 Fax: 1-866- 902.2685 001,1711:07, �; 1 "A^.f'�..�. } 7,r.: L6•titi�r:.'"�f" . '�ti�� • tk *'''':� r' '' .•'- _ ::�v!S.`:+ _ -n •1+e:.`-.rr•..•,3°�r�j`�i �sl4 i+ R:n seSr.y��n ^J. l -°V' . }:�S�Y - �, 5 �' 1N . "1$:f to 1 �•FE i, , , � �Y[:r �� ,u. [: f:�!l�.4 },�'��. �i ".-.k r - - 9. i.R -Sig -• " R EVE S S��ii��-�2 - p► •so.rrs .. �.,, . . _....,..e . �...�-- ..,.,... ,s?... �p`�Cy.0 @5 • .... µ�� , ��:F:�r•,- Y' IBM System x3550 M3 Dual 1Gb Ethernet on Motherboard PCI- Express Riser Card 16Gb (Ix16Gb) DDR3 1333 Mhz RDIMM IBM System x 3550 HDD and Optical IBM Ultra Slim Multi Burner PCI- Express IBM x3550 base system with 675 watt PS NetXtreme 11 1000 Express Quad Port Ethernet Adapter IBM 675 redundant Power supplies additional Xeon Processor x5690 6 core 13.46 Ghz, 12Mb Cache, 1333 Mhz w /FAN JServerRAID M5015 SAS /SATA Controller 1600 Gb 10k rpm 6 gbps SAS disk drives IXeon Processor x5690 6 core 3.46 Ghz 112 Mb Cache, 1333 Mhz ISeRter RAID M5000 Series Advance Feature Key Server RAID M5000 Battery Assembly IPower cords (System Common Planer for 1 U /2U (IBM System Director Express Edition (for x86 V6 with 3 year Support and Subs. Per Server Medium with 3 yr S• and S • Case Number Quote Number Your Reference Quotation Date '�'•'+r' � Grp R ui.yi d'[i.� " �� ° -`s st:,t di� p k f e x '� `�" " c- }+3"�:� L '� �r��qr� �n� �:: sue -'` aLk4 ;t �i ? Fs I =..- SF - �d/.�'x'N'. �d:iil[Zti��i : YR?� $ 15,225.00 $ 15,225.00 RS0809201 I 2 ea x3550 8191201/ 162.00 $ 162.00 • •,.F :q:.�•. . -f.•i riu�: fir• :SC4�_h- ..N l:r�)?1 - `.� .� }� •� n.�. V:. 'ss-.�,_. :.s,.- +' :f: •SF'Nr. rr�7y. ?lY;�' I;i:r .,ll ��',�5 t'�:;'fi.?'..+,k �K �a r,� r .i�.t • � f r { je �[ 3. � R e�N i(r !� "4Y � �; { �l /1 /� b �!. t �' j ., 1 'r'1'v �r'•i. v, '�, [{ j ` 3 _ S ' y a$df. itl S� 1, .S �7 , % YY.S'�I_f1�ir•= . :r�,C- r ®.7:.., t ?, =ly K'- KM �I it ►s 'PAW. ; M..��,;E :_ :,�. a4' °'s��i. s � �( f, 1�.. 1,, rf�. Y�tiy.. f�Q .��(�S.�j.�`ri�ciD:�ih�.�:_rtd ....... . _. .. .•., �rl.e•.�_ I .1 .... .:i� .. k. :�.'.. .`:l :+Ir .t ':�?s4 L+. 4._!.'.�.•.:c::•. -. ... 1 .li'.......... s:. 6756 -575 5 year onsite repair 9x5 NBD response 1 $ 472..00 $ 472.00 IBM WSCA Subtotal Per Servers I $ 15,859.00 8/9/2011 :City of Port Angeles 2 each 3550 M3 with 2 processors WSCA Quote 8 -9 -2011 819/2011 Total number of System 2 each Net total, Excluding any applicable Sales Taxes: The above prices are based on the current Washington State Contract B27166 T10- MST -312. For this part of the order the PO needs to be made The Purchase Order for this unit must be made out to: IBM Corporation P.O. Box 2150 Altanta, GA 30301 -2150 : - But the PO and copy of this quote must be 'sent to Nordisk for processing. Eat 1 -866- 902 -2685 Quote expires on 12 -7 -2011 1 Merchandise Total Sales Tax (Sales•tax will be figured at time to order by IBM) Shipping (Shipping will be figured at time to order by IBM) • • TOTAL FOR 2 UNITS { $ 2 31,718.00 1 $ 31,718.00 TBD TBD $ 31,718.00 L P Microsoft Select: 6.6 Pricing ; Product Licenses= Part Number R18-02830 R18 -02804 P71 -06392 P72 -04242 R39 -00974 LVA -00887 P73 -05005 LWA -01184 FQC -02452 66J -05393 THIS PRICE LIST WILL BE UPDATED AS NEW PRODUCTS BECOME AVAILABLE. PRICES LISTED DO NOT INCLUDE SALES TAX. Product Name WinSvrCAL 2008 SNGL MVL DvcCAL WinSvrCAL 2008 SNGL MVL UsrCAL WinSvrDataCtr 2008R2 SNGL MVL 1 Proc WinSvrEnt 2008R2 SNGL MVL WinSvrExtConn 2008 SNGL MVL WinSvrltnm 2008R2 SNGL MVL 1 Proc WinSvrStd 2008R2 SNGL MVL WinWebSvr 2008R2 SNGL MVL Systems WinPro 7 SNGL Upgrd MVL WinVistaBsnss SNGL MVL DVDPIaybackPk • Licenses - Page 7 Prices as of July 1, 2011 Price $ 18'.69 I $ 18.69 $ 1,534.09 < $ 1,504.02 $ 1,287.88 $ 1,534.09 $ 463.16 $ 256.76 119.44 4.88 ptittaition Halcyon Software Proposal August 09, 2O 11 City of Port Angeles Attn: Jim Harper Quotation Number: PORTAN11 B -P Thank you for your interest in the Halcyon software solution for the IBM System i and Windows. This proposal is based on the hardware configuration in place at City of Port Angeles. Challenge The City of Port Angeles runs core applications on the IBM iSeries platform and Windows which require 24x7 uptime. The IT department also needs to proactively prevent problems from occurring with their hardware, devices and operating systems during the day and overnight across multiple server environments. It would also like to automate several of its iSeries • manual daily tasks such as performance, reports, disk space and job management. Recommendation: Halcyon Software recommends 2 core components to address the challenges above: • - ( "OCS) iSeries Operations Center Suite • ( "NS5 ") Windows Network Server Suite OCS and NSS constantly monitor the enterprise for problems and respond to them with automatic fixes. All platform problems can be viewed via a single centralized GUI console which is included. If there are problems, e.g.: a job loops or does not complete on schedule, OCS and NSS will detect and respond to them in real -time. If an automatic fix cannot be • applied, OCS and NSS send notifications out to administrators - this can be done via text message or email. Notifications are also done with intelligence, so that the right people get the right messages at the right times. Alternatively, administrators can' view and use the centralized console in real -time via a Halcyon developed iPhone app (available for free in iTunes). Beyond monitoring, OCS will also automate the creation, distribution and archiving of all iSeries reports (spooled files) to reduce paper and storage costs. OCS also provides similar automated functions to maximize performance while reducing disk space. These automations are aimed at reducing storage costs and the need for additional hardware upgrades for disk space and processor power. OCS will also fully automate menu -driven and application- specific jobs. OCS also supports multi- dependencies so that jobs maybe automatically triggered by custom- defined events, e.g.: new jobs maybe be automatically triggered by the completion of other jobs on Windows and the iSeries. Halcyon Software inc. 16 N. Franklin Street Suite 200E Doylestown, PA 18901 1 Tel: +1. 215 240 8838 Fax: +1 215 933 1428 Email: sales@halcvonsoftware.corri Website: www.halcvonsoftware.com To ensure proper guidance for configuration of and training on the software, Halcyon recommends a block of 16 hours of remote services. Fair Price Policy Halcyon protects clients with a Fair Price Policy by continuing to use the traditional "IBM PGROUP Price Strategy" for third party software. PGROUP was created by IBM to help third - party software vendors price against hardware in a fair way - by establishing an official "range of power" across all systems. New hardware will always be more powerful, but the PGROUP "range" remains similar each new generation. Halcyon still bases its pricing structure on the IBM classified PGROUP of your hardware, e.g.: P30 PGROUP. If you upgrade to new, more powerful hardware in the future, as long as it remains within the IBM P30 PGROUP range, then there are no upgrade charges for license or maintenance. We would only charge for upgrades if you were to go to P40 or higher PGROUP (and we would only charge the normal cost difference between P30 and P40 tiers or similar). An increase in PGROUP is uncommon. However, most third -party software vendors have since moved to what is called a "CPW Price Strategy." This means that as the CPW (Processor Power) of your IBM machine increases (as it would any E every time you upgrade your hardware) there are associated upgrade charges for license and maintenance, e.g.: if you upgrade hardware every two years, there will be new upgrade license and maintenance fees every two years - to a point where you would be re- buying the product even though you are still in the same PGROUP. The Halcyon Fair Price Policy is designed to protect your company from unnecessary upgrade charges in the long run. Halcyon Software Inc. 16 N. Franklin Street Suite 2008 Doylestown, PA 18901 "It is refreshing to work with a company who is really willing to help out rather than just make a sale. Your attitude and approach makes me be happy to be one of your customers." - Daniel Hoechst, IT Director, Petzl America 2 Tel: +1 215 240 8838 Fax: +1 215 933 1428 Irm ©Il: sales@halcvonsoftware.com Website: www.halcvonsafiware , corr L - 32 • Software Costs • This proposal is based on the hardware configuration in place at City of Port Angeles: • Windows Servers o Quantity: 20 • IBM iSeries Server o #LPARS: I a PGROUP P05 For.the hardware Listed above, the costs to purchase a perpetual license for the recommended software products, plus first year's maintenance and training, are listed in Table 1. • gig, w '7! tit) • trti =4' Halcyon Component ''�. cr �•.- ov ;i Lak Table 1: Costs. Halcyon Software Inc. 16 N. Franklin Street Suite 200B Doylestown, PA 18901 Description Operations Center' Suite #s� •. f Y •3Y . 1 k[.�F�I.F .. F':. .+fir r i�. 1•� r r.. ,.•r._,t� rr ,Si " • `3:: yr^��' , y�yA��;�h 3 Network Server Suite (gty:20)' LPAR 1 PGROUP P05 Software Annual License Maintenance $ 14,644 $ 2,929 $ 4,980 I $ 996 TOTALS I $ 19,624 I $ 3,925 s-s M -�k ��7.� � ir , e�j�� '�!L +;1"!s �, x a,Ea � }�;1s € Remote Training Services (16 hours @ $160 /ho ur) I $ 2,56D e.- i1:x`,j ? : � , '-- '14 ‘12 - _ ... " •:.ye5 � �i � �.({ �.�.. � !.,~ z.,:} fr � r i. �!� �-:� � fi��+ Y � � � �. �' r 4 ig 4r-r Vi e-. � +c ,ttrry� S p_43 , �{ fie S�;i1, -�.h - r •tai . '_: .� � S.. 7/ s . .t•�. °a � .�:.,W e .�ac4'i;:::v�`„{n L"� ��1� ldx}' �l S.. �,� ' C GRAND TOTAL I $ 26,109 Terms a Conditions Please note the following terms for this proposal: 1. For additional years of Maintenance, the annual rate listed in Table 1 shall increase by 3% per annum. 2. Proposal Costs and Terms expire September 30, 2011. Tel: +1,, 215 240 8838 Fax: +1 215 933 1428 lrrnail: sales@halcvonsaftware.com Websile: www.halcvonsoftwcrre.cam L - 33 e ADDITIONAL INFORMATION The Software and Maintenance costs to add additional agents of Network Server Suite (in 5- pack increments) are listed in Table 2. 4 0 . 3 l' . tr �� I �+�.F' '� +3c �e�„ —N4-r o Halcyon Component Table 2: Costs for additional NSS Agents Halcyon Software Inc. 16 N. Franklin Street Suite 200B Doylestown, PA 18901 Description Network Server Suite (qty :5) 4 Model PGROUP Software Annual License Maintenance - $ 1,245 1 $ 249 Tel: +1 215 240 8838 Fax: +1 215 933 1428 Email: sales ?halcvansoftware.com Website: www.halcvonsoftware.com L -34 • • • DATE: To: FROM: SUBJECT: W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO August 16, 2011 CITY COUNCIL YVONNE ZIoMI UWSxI, FINANCE DIRECTOR REPLACEMENT OF CENTRALIZED STORAGE SYSTEMS Summarv: The City's network storage systems are responsible for supporting the data storage needs of multiple servers and databases. The support for these storage systems will reach end -of- life at the end of 2011, which means that replacements will no longer be available when hardware and/or software fails. A high availability (HA) solution is also recommended using the City's redundant server sites, which will allow for continued operation in the event of a catastrophic failure. Recommendation: Approve purchase of new primary centralized storage systems and their redundant components at a total cost of 88,506,43. Backuround / Analysis: Currently the City has two different central storage systems, including one with multiple server repositories and one for email archiving. The current systems were purchased in 2005 and both have reached end -of -life for support and supplies. This means that replacement parts and service will no longer be available when hardware and/or software fails. Additional issues with performance and processing have become a significant impact to staff productivity, The proposed replacement of the two systems will result in a four -fold increase in performance and capabilities. Increased capacity of the two new systems will allow IT to downsize or eliminate individual physical servers, which will result in a significant decrease of its carbon footprint. This is done by reducing power consumption, air conditioning requirements, and operating expenses. The current storage systems do not have any system redundancy available in the event of a disaster, which , would significantly disrupt business continuity if that were to happen. Replacing and upgrading the current systems with matching installation of redundant systems will allow for business continuity, improved staff productivity, and disaster preparedness, The project is included in the 2011 budget in the amount of $180,000; however the estimate for the replacement of both systems is $88,506.43. The units will be purchased from the Washington State contract and installation will be performed in-house. Attachments: Project Quotations L -35 13475 SE Johnson Road :Mi1wa u kie, OR 97222 'Account Executive: To: City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 `:Attn: Jim Harper = - ;;?' ' r: �� a •;f `r.Wc::. . ;i tteCn - ..,. �u'a�i�: Pa" I�lo r.,,. Q ,iii ± - "; .s; 4;ni!� �;=��,? :'� �°:Sfrry%r' "4j:l:'rY �i ° %` = �- -• +; j :.- ' � qL , E �.-� ..'ham ..�4'r. >r,;.,s.ar -: ..� . J .- .r•e�=�1:.....��.��r.Jj: }�k, Fr.gr `:'�,`r;�r,+�,r}� _fir: :4� .,, �, _ .�.� .�. _ ^ as `rte .:.�, j �a�..r __ � r� � ter- � z�;��"€ t .. � : �,,�r.. : �� •. "31. rr ,�:; �: 4J /iSri 3�C'�{F}.,..�� 'I= ,�,,��S5,. ��•1 r , ��apl'p wrs,f:.}f].�ir _. -._. .. �7"L.s.[WiC...��.F:��:i iT1a- ...iA.re]�'�'4�!(_•'c- ,!�'i •. •f: = -, - •t•.�.' : ^ ��•: is' C �:1�4 "iL}��f �,he � rvvN�,.�i..P r 1 n3 .Xrt• 4 L r�'•. i��; �ae��? �, r�IIy� :4�9,'a�i {Y�+�;R`aik. �`,� >"�`.`•��'.�r:'j;'�(:..'' R 4r• "* M Mr 111746 -C2A 2IFC 5601 I 11FC 2802 I I 1 FC 4450 1 I FC 4302 21 FC 3630 2IFC 3611 I 12IFC 5175 I 2IFC 3620 116756 -MDM 1 411746-E2A 4I FC 3680 1 4I FC 2821 1 8 FC 3708 I 48 FC 5175 1 416756 -MF3 1 1 1 1 1 I 8/9/2011 City . of Port Angeles DS3512 Primary RDT SAN 8 -9 -2011 8 Y :S''El` Ron Schlitzkus 503 -508 -7364 Fax: 1- 866 -902 -2685 0 0 _D �l4' iF4 `iiit� '.s Pa �4{ tgiP ,, ;� :. 5= % tr x, .53 = . V ��.. [ . �.4.. .:ru•; ::..�+....2.� H�'s.�`�,s,:'_��- t��:_- '_r�_� s''. �• v;. e� #I;:e.r..;.i?;�!3:`r'�� } .%st.. TiE1VIsT .RC`':. r�Q. THE; P RI M►tYa�--- } :f-`:da•�i,�'�. _ ry�',:�5',•',�w:r >'ar'iH ��,`�.� _r. r1 '.r ; '€ �I'ishw`'r F i Sri ., F r, !.'171"e- �t' }a3•�1�.c,�4� ?dt �'?K e�.F�;; �"• i��i - •�.'•�s`�'i;+7�:�:!a^,�Ir.• 1 IBM WSCA Su btotail 1 I IThe above prices are based on the current I Case Number RS08092011 - Quote Number Primary RDT SAN Your Reference Quotation Date - :ad si• N,r( ',y;;; '• IM i: ":1 VA -•S _•fFx`rxK - 3r � - ;J. {t ` '�J!}� Fnal'�'a,'�4 -� :�'rjl.,��'� f. ' " �•4�;J�1� ��r.�l �� .$ . ! f.'_i? :gia:"i"ar.,rf 'xrfi ?„ia L� 3. . ,La v.q2,` k��-YRg s°1 ikaf° i�a'}a +��o�'s=r;:�'':�;ki•,m �y- ^ N ;�e, -• Sri. �- .v =��e�'3��?;�g .; ?YI -'_' ��5='-° c�4' S' I. ��, }T�.- -1s..•aikel-e".7.tebSl� i{ "il,rv1'+i h`'iFiIM 819 /2011 8/9/2011 ',M4100196104.: :: v ' r +. - . N. r. txrr e"�'t :is '••ik, xA .F. fir. -a. �.,3 ,s '".'�'. .?ti•'1',' ; . i . ..� R M"- _.',- .'+�'' 'WARM {* q .,,a :. 1 u3gc°A''i(F . "i�: R :. �Ei!i •! +N :,�av ,'`.+: -.. �'�`:r= e�! "�rhi y'? �,�W, 55r�.ryfnrlii�FS'V� ; �! J' T7 `Y �'7 �"� n� i .. �� - . .. }. .. eT:. }`��'•. u':: Y.67F.�r'l°G�'SLT.�,i.'F � i.: •..bra �Y c;, -��:� :�_:[ F ",-�•:r �.�"t ",`.c: -� R-: �: I IBM System Storage DS3512 Express $ 17,563.00 1 $ 17,563.00 I LC /LC Fiber Cable 1 meter I IIBM DS3512 Express w /Dual controllers I Istorage system I 1 Remote Mirroring Base I 14 to 32 Partition Upgrade I I 2GB Cache Upgrade 1 I 8 Gb Fibre Channel 4 port Daughter Card 1 I 12 TB 7200 rpm 6Gbps SAS NL 3.5" HDD 1 1 18 Gb FC SWSFP Transceivers I I 15 year onsite repair 9X5 NBD hour resp. I $ 1 678.00 I I $ I IIBM Storage Expansion Unit $ 5,051.00 1 $ 1 Service Module (ESM) 1EXP3512 Express Storage Expansion Unit I I B M 1 rri SAS Cable 12 TB 7200 rpm 6Gbps SAS NL 3.5" HDD 15 year onsite repair 9X5 NBD hour rasp. 678.00 20,204.00 $ 593.00 I $ 2,372.00 i 40,81 7.00 • L'f16 • City of Port Angeles DS351 2 Primary RDT SAN 8-9-2011 819(2011 . �� 4• . y; xrl+..: .k r•' � w• . �.. ..t� =-� .- r � • - - :,t:�-i.. � • cr - a'+ �,•tiY.- �- S rr ` 'i�9t` a E �p �+ 4 ;,,;u• i sytii ;{ i :?�'`, Cgt :'- , +,� 'q: �r�; ! 5 _ .�'iA .0 dOi ��r'•. i� ti kli '� Fi�s;,'n ; i : ��a•. ��. 4��iPai .�l7T��.3��i?T�'.:'Su�,r.. _4:•,+�7�fi��l,:��+.� � .. ?�. r Y'1:�Y�.� 5��,�,s.r•s - .�4�.r_::T. -, � .. r �.., ...., _ .._ v�i. �.e�:7�r� r. 3c ��_� - iC 1 }Washington State Contract B27166 T10- 1 IMST -312. For this part of the order the 1 819/2011 IPO needs to be made to IBM Corporation and sent to my attention for processing Merchandise Total $ 40,817.00 Sales Tax (Sales tax will be figured at time to order by IBM) TBD Shipping (Shipping will be figured at time to order by IBM) TBD 'The Purchase Order for this unit must be I made out to: IIBM Corporation P.O. Box 2150 } Altanta, GA 30301-2150 IBut the PG and copy of this quote must ibe sent to Nordisk for processing. lat 1- 866.912 -2685 Net total, Excluding any applicable Sales Taxes: $ 40,817.00 L PaTi :13475 SE Johnson Road Milwa OR 97222 - :Account Executive: Ron Schliizkus 503-508-7364 Fax: 1- 866- 9022685 City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 : Attn: an Harper - i i, -:I - _ , ? - r ? �.:�FCrn:: '.,.y,,•�-•,,,1777 e �; �.• rt� .4�.:_i,�; eYey' i��r:: •�,!:t e. ::�i - '�� wn:•x.v7•..r,� � ti .._. y �...:� -._- ec� "- . %_�••`:• e. 7.: •�.; 'F'!.•s �.�• , i . i'�s. _ � ].: •fi ..:cr -.. •"fir.. { i, I. ;t` f u. ;t[dC1r . :. �'V.S a::. ��... - . -L4,. , s. j�' a,. _ v.1�t:n %: c ` :�.., ?+ 'r �,• .. rt No vi. - ;9.: }•'- .�-r:-fiF^•.y3L:-'_.. 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Box 2150 Altanta, GA 30301 -2150 But the PO and copy of this quote must be sent to Nordisk for processing. at 1-866-902-2685 Case Number Quote Number RS08092011 Your Reference Quotation Date 819/2011 819/2011 $ 3,700.00 Merchandise Total $ 3,700.00 Pa e1 L -38 City of Port Angeles AMI Remote Mirror Software 8-9-2011 8/9/2011 • ".R .3`: ! 3fs. i.y x. n(,..1:'�'a.v _ f:- - ` - - `-7 ?:: =' -YJ Y:rE'- - %:M1 �-1 5 : :,t•. _ - - e..1 :�V::isi.' �7i I ;.Y� :: ��`nf ,�� - 4 . ; _:•.�., ;;t: n;� ' F.:. -�:s :7.g,'`S� '� ••'`rM� `k:• o ..�::;3CC'�� ,.1;i�•.�3:'E =:� r : l s., !fit ==:v Syfi`�h : " � i k .5t:' etr._.,l h 7 F� :;s'lf-'E�F4 ..!igta itt •i'•ti41.} #ti,.i '.` +' O 1C@ _45 - § 'I•`•4t algae ._ . yt` r'i`. �.��'pa�.- f�t�:;, y ldt.� 1 7;.•,.,::r.:.:�N {' �,� . _.. �_ � �,�.��'.�:��,�...?n,f�ftiP• :. }�� -��.: 3 ...3•...te .�x. o-1:. �,. ir.:. a-..r. �.. 3 .�i:?e.i:'�i+':t: :i��' � ?��•� F# -. L�•�i, v�4.� -..- :�!�- .ti;✓.�.'t?� - .ri.r.. -... ,t.. . Sales Tax (Sales tax will be figured at time to order by IBM) TBD Shipping (Shipping will be figured at time to order by IBM) TBD Net total, Excluding any applicable Sales Taxes: 8/9/2011 $ 3,700.00 Pa e2 L - 13475 SE Johnson Road 4 11111 iwa ukie, 0R91222 • .Account Executive: Ron Schlitzkus 603-508-7364 =To: :Attn: Jim Harper . ftem 27.1e. ftitidarat _ ,......L._„a,..110MOKSt1 teltainaInag1 ri4 M TIMARATMINNilitlatilnaggala.: . : .- $$*0:R.WititiMaggEnt - 2:300.41 Wft.ggl . 0, -, :aiNtgitisMAIPAZOtiaMMOZTALst-PliMftWaligiMaN-047.. -2 . 21trUlablfigMitP4.171018 NacittAinitkaSSOICEITM-INA1040104. , • 1: 111746-C2A IBM System Storage DS3512 Express I $ 16,093.00 I $ 21FC 5601 1LC/LC Fiber Cable 1 meter • 1 1 FC 2802 IBM DS3512 Express Waal controllers City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 1 2 4 1 1IFC 4450 21FC 3630 21FC 3611 12jFC 5175 2 FC 3620 1 6756-MDM 1 1746-E2A 1 FC 3680 FC 2821 FC 3708 FC 5175 6756-MF3 8/9/2011 • City of Port Angeles 083512 IT RDT SAN 8-9-2011 Fax: 1-866-902-2685 Your Reference storage system Remote Mirroring Base 2GB Cache Upgrade 8 Gb Fibre Channel 4 port Daughter Card 2 TB 7200 rpm 6Gbps SAS NL 3.5" HDD 8 Gb FC SWSFP Transceivers 5 year onsite repair 9X5 NBD hour resp. IBM Storage DS3512 Expansion Unit Service Module (ESM) EXP3512 Express Storage Expansion Unit IBM lm SAS Cable 2 TB 7200 rpm 6Gbps SAS NL 3.5" HDD 5 year onsite repair 9X5 NBD hour resp. The above prices are based on the current Washington State Contract B27166 T10- IBM WSCA Subtotal Case Number RS08092011 - IT Quote Number RDT SAN Quotation Date 8/9/2011 I s I $ 4,027.00 I5 678.00 $ 678.00 4,027.00 593.00 819/2011 16,093.00 593.00 • $ 21,391.00 Pagel L - 40 • City of Port Angeles DS3512 IT RDT SAN 8-9-2011 81912011 111,1 :104fii):451:00:03.. TwARK06:MTA:04.04.01 1 Merchandise Total Sales Tax (Sales tax will be figured at time to order by IBM) Shipping (Shipping will be figured at time to order by IBM) Net total, Excluding any applicable Sales Taxes: $ 21,391.00 81912011 MST-312. For this part of the order the PO needs to be made to IBM Corporation and sent to my attention for processing The Purchase Order for this unit must be made out to: IBM Corporation P.Q. Box 2150 Altanta, GA 30301-2150 .1But the PO and copy of this quote must be sent to Nordisk for processing. lat 1-866-902-2685 $ 21,391.00 TBD TBD 13475 SE Johnson Road Milwaukie, OR 97222 'ETo: Attn: Jim Harper 1168Y8455 8/9/2011 City of Port Angeles • 321 East 5th Street Port Angeles, WA 98362 City of Port Angeles DS3512 Primary SAN Expansion Unit 8-9-2011 tkY- SYSTEMS Account Executive: Ron Schlitzkus 503-508-7364 Fax: 1-866-902-2685 Your Reference Remote Mirroring Base IBM WSCA Subtotal The above prices are based on the current Washington State Contract 827166 T10- MST-312. For this part of the order the PO needs to be made to IBM Corporation and sent to my attention for processing The Purchase Order for this unit must be :made out to: (IBM Corporation I s 8/9/2011 Case Number RS08092011 - Quote Number Primary SAN Quotation Date 81912011 fiAtiod ..pgrptignMt*Sit-Ves*Aggva,-. ji:60,taiiTaalgag- -- DS 351ZEXPAN5I0N ii0ka[21,VitafgfainaiNe • igigiiiing,40140-2RURAWILFA.„ AIITgat,-Cl.fit1524Z 1 1748-E2A I IBM Storage DS3512 Expansion Unit 1 $ 5,051.00 1 $ 5,051.00 1 FC 3680 , 'Service Module (ESM) 1 . I 1 FC 2821 1EXP3512 Express Storage Expansion Unit 1 I 21FC 3708 IIBIVI 1m SAS Cable . 1 I 121FC 5165 11 TB 7200 rpm 6Gbps SAS ML 3.5' HOD 1 116756-MF3 15 year onsite repair 9x5 NBD hour resp. 1 $ 593.00 $ 593.00 1 1 6 1 49 Y 18 76 11 TB 7200 rpm 6Gbps SAS NL 3.5" HOD 1 $ 241.00 3,700.00 $ 1,446.00 3,700.00 10,790.00 • • . = _ • .. - .City. of Part Angeles DS3512 Primary SAN Expansion Unit 8 -9 -2011 81912011 _ - } c.:n ' :+ - :w.,•r. -_S. .:C - '�3i+�, • :il -1,�. ,4,i�1�.�: _'�:l' =yt.:. u ;�[�ti' t.. .+� !i-� =.: ! .r .p �; ��1 ; {.��v3'. .;�,•.«.t. � a[' .�"-!`i' ::4t,k�!.., r a+•:a. -.A T; ". r.tk -�,rJ ,t.. r,�i .�3.• . .�. _[a,], , •rl��'S i q�i ��. +'E,:'•e:l `';,� laL'�:�Qai �11+�= �':�!vl.� aq �alj�],' �•._ ��, ��Lr. �... Q. 1,!.? w: �•--.! �� :L•:- y..Cp]JE'I:.s[•:laoi;;rA.. :ef'r .... .•��Elel!ti ...i�C:��r I.I ..�,�. .�.. .. TS .p. �_ . _l::T.�Y.. ..ynf4H'•.c7'St•..- :Y�.�i� til i IRO. Box 2150 1 I I I IAltanta, GA 30301 -2150 I 1 .1 1 I 1 • • 4 But the PO and copy of this quote must I I I I be sent to Nordisk for processing. 1 i I I lat 1-866-902-2685 , 1 I $ 10,790.00 TBD TBD • Merchandise Total Sales Tax (Sales tax will be figured at time to order by IBM) Shipping (Shipping will be figured at time to order by IBM) Net total, Excluding any applicable Sales Taxes: 81912011 $ 10,790.00 .13475 SE Johnson Road Milwaukie, OR 97222 Account Executive: o: City of Port Angeles 321 East 5th Street Port Angeles, WA 98362 TAttn: Jim Harper ri dteirrr ` uan 8/2/2011 :•d•i'tikl tip° r, ��` ?'�..✓• .n.eav City of Port Angeles Trunking Activation 8-2-2011 S Y T E l S Ron Schlitzkus 503- 508 -7364 Fax: 1-866-902-2685 a il •t} tili±a`s:- ti iki - :rte= .r -�i•• r -�� ; ; ;x��:. ,r; +fir {•?�F.�••,'k:.i� /iA:��i:!+)f ! H. I M'lL w4 `� i.�ri .r �:L E.�•. +'Y'. e ;� , 't -�:• 5' ::�r`�'i +:- ..•FR�c its ��.:f ' ' �� '" X�� - n=:k�`•'r.�3?. �� `�:�:s'� . .,� - •'� "' ;-i:�`:;''- : y p. .7�. s � . �`"�_ .- ` ^;�• �� ° ` r te; ;.F ber -SWltPh trOXI , 7.1' 0.4, , ; , 1Trunking Activation JQuote expires on 11 -30 -2011 Merchandise Total Sales Tax (Sales tax will be figured at time to order by IBM) Shipping (Shipping will be figured at time to order by IBM) !The above prices are based on the current IWashington State Contract B27166 T10- MST -312. For this part of the order the PO needs to be made The Purchase Order for this unit must be made out to: IBM Corporation P.Q. Box 2150 Altanta, 30301 -2150 'But the PD and copy of this quote must I be sent to Nordisk for processing. lat 1- 866-902 -2685 Case Number Quote Number RS08022011 Your Reference Quotation Date 2,475.00 812/2011 8/2/2011 r liV4V 2,475.00 • l _ 2,475.00 TBD TBD Net total, Excluding any applicable Sales Taxes: $ 2,475.00 • • ROLL CALL MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 July 13, 2011 6:00 p.m. Members Present: John Matthews, :Doc Reiss, Nancy Powers, Sissi Bruch, David Miller Members Excused: Tim Boyle, Amanda Anderson Staff Present: Sue Roberds, Scott Johns, Nathan West, Heidi Greenwood Public Present: Loran Olsen, Steve Zenovic, John Ralston, Penny Miller, PLEDGE OF ALLEGIANCE Chair Reiss opened the meeting and led the Pledge of Allegiance. APPROVAL OF MINUTES Commissioner Miller moved to approve the June 22, 2011, minutes as presented. The motion was seconded by Commissioner Matthews and passed 4 — 0 with Commissioner Bruch abstaining due to absence at that meeting. PUBLIC HEARING: REZONE REOUEST — REZ 11-01 — RALSTON - Southwest corner of Park Avenue and Porter Street: Request to rezone approximately 1.87 acres from Residential Medium Density to Residential High Density. Associate Planner Scott Johns reviewed the Department Report recommending denial of the rezone proposal. Chair Reiss read the qualifying questions for Commissioners regarding Appearance of Fairness matters. All Commissioners responded for the record that they had no Appearance of Fairness issues to report. The Chair then reviewed the quasi judicial public hearing procedures for audience members. No issues were noted. Planner Johns explained the distinction between Comprehensive Plan designations and Zoning and provided a brief history of the zoning and rezoning of the subject property to Residential Medium Densi ty (RMD). r M , Johns noted Density C ed that if rezoned to Residential High Densit (RHD), any use permitted in the RHD would be permitted for the property. 111110 Chair Reiss opened the public hearing. M -1 Planning Commission Minutes July 13, 2011 Page 2 Steve Zenovic, Zenovic Engineering, 301 East 6 Street, agreed that application materials were in error in reference to zoning in the area being RHD. It was a simple mistake and not intended to be misleading. He believes that the site location near the Bonneville Power Administration property and Peninsula College, the site location on arterials and that a portion of the site is in the imprecise margin on the Comprehensive Plan between Low Density Residential and High Density Residential qualifies the property for flexibility in upzoning. Commissioner Brach noted that previous rezone of the site (2006) to Residential Medium Density did not result in development of the site. She asked if there is any surety that if rezoned to a higher density, development would occur at the higher density. Why not wait, if there are no particular development plans, to consider rezone until such time when such an action will provide some results? Mr. Zenovic responded that the applicant simply wants to be prepared. Commissioner Powers asked if the applicant had considered a Comprehensive Plan Amendment that would more distinctly define intended development in the area rather than relying on the fact that a small portion of the site is within the imprecise margin? Mr. Zenovic does not agree with staff regarding the implications of the existence of an imprecise margin on a property. He believes that the existence of an imprecise margin allows for an either /or zoning decision rather than staff's statement that a more intensive zoning needs to be justified by supporting need documentation. Loran Olsen, read a prepared statement in opposition to the rezone. He presented a letter from Laurel Park Assisted Living Concepts (dated July 12, 2011) in opposition to the rezone due to a reduction of views and increased volume of use and traffic in the area. Penny Hall, 1107 Grant Avenue appreciated staffs analysis and agreed with staff s recommendation to deny the rezone. She did not see the value of a rezone to high density residential in the area and was concerned over an increase in negative activities in the area that are often a result of high density living accommodations. She noted that in area where she is familiar, an increase in high density results in additional police calls, vehicular traffic, drugs, disturbance of the peace, trespass to surrounding properties, burglaries, and she was concerned with no supervision resulting from potential dormitory use in association with Peninsula College that could result from upzoning of this property. Penny Miller, 1130 E. Park Avenue lives immediately west of the subject property. She absolutely opposed the rezone and supported staffs position on the matter by asking that the rezone be denied. There being no further comment, Chair Reiss closed the public hearing. Commissioner Brach indicated that the rezone seems speculative and was not supported by any real expressed need. Commissioner Miller asked who determined the action would constitute a spot zone? Director M -2 • Planning Co,n nissiona A 'finuies July 13, 2011 Page 3 West said that ultimately that decision was his based on legal research from Municipal Research Services C? and staffs analysis. Following discussion, Commissioner Bruch moved to recommend denial of the rezone proposal citing 12 findings and 4 conclusions in support of the action as follows: Finding I. An application to rezone 5 parcels (approximately 1.87 acres) was submitted by Zenovic and Associates on behalf of property owner John Ralston to the Department of Community and Economic Development on May 12, 2011. The application was deemed to be complete on May 24, 2011. 2. The entire City Comprehensive Plan and Land Use Map were reviewed with respect to the proposal. The following elements, goals, policies were found to be most relevant to the proposal: Land Use Element Goal A, Policies A.1 & 2, and Objective A.1; Land Use Element Goals B & C and Policies C.1 and C4. 3. The City's Comprehensive Plan Land Use Map is the guiding document in determining the consistency of the City's zoning and establishes an expected framework for land use decisions within the City. The zoning of any property must be consistent with the Comprehensive Plan Land Use Map 4. Changes to the Zoning Map must be in the public interest and must be consistent with the Comprehensive Plan in accordance with Section 17.03.020 of the Port Angeles Municipal Code. 5. The area proposed for rezone is designated Low Density Residential (LDR) on the City of Port Angeles' Comprehensive Plan Land Use Map with a small area of the site located in the imprecise margin between the High Density Residential (HDR) designation to the north and the site designation of LDR. 6. A rezone is considered a spot zone if it meets any of the following three criteria: 1.) The rezone primarily serves a private interest, 2.) The rezone is inconsistent with the comprehensive plan or surrounding territory, or 3.) The rezone constitutes an arbitrary or capricious action. 7. Other properties in the area that are designated to be considered for upzoning to High Density Residential (north of Park Avenue) are located in the HDR area land use designated on the Comprehensive Plan Land Use Map and either have not been developed or remain zoned Residential Medium Density. 8. No other parcels in the vicinity are zoned RHD. 9. The vicinity is largely developed with low density residential uses south of Park Avenue. M -3 Planning Commission Minutes July 13. 2011 Page 4 10. No other landowners in the area are requesting any upzoning. Several comment letters were received from surrounding property owners indicating that they do not believe high density development is appropriate for the area south of Park Avenue. 1L The SEPA Responsible Official issued a Determination of Non-Significance on July 7, 2011. . This satisfies the City's State Environmental Policy Act review. Future development actions will require individual review dependent on the action. 12. Notice of the rezone application was placed in the Peninsula Daily News on June 24, 2011. Mailing labels were provided by the applicant, and surrounding property owners were notified by mail on May 24, 2011. The site was posted on June 21, 2011. Written comment was taken on the proposal until July 6, 2011. Several comment letters in opposition to the proposal were received from neighbors as a result of the legal notification and site posting. Conclusions: A. Other areas exist within the neighborhood that could develop to a high intensity land use but that development has not occurred. As presented, the proposal is a single proposal that appears to serve a single private interest. No supporting documentation was submitted to indicate a need for additional high density residential zoning in the City or in this particular neighborhood. B. Most of the site is designated Low Density Residential on the City's Comprehensive Plan Land Use Map with only a small portion of the site along Park Avenue in the imprecise margin between the High Density Residential and Low Density Residential designations. C. Development trends in the area and in the City do not indicate a recognized need for higher density housing. Such a need would need to be documented and an amendment made to the Comprehensive Plan Land Use Map in order to approve the rezone. Currently, the rezone is inconsistent with the Comprehensive Plan and Land Use Map. D. As proposed the rezone would constitute an illegal spot zone because the rezone primarily serves a private interest and is inconsistent with the City's Comprehensive Plan or the surrounding territory and, as such, constitutes an arbitrary or capricious action. Commissioner Powers seconded the motion that passed 5 — 0. COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS Director Nathan West provided an update on recent Council actions by informing Commissioners that the City Council approved the Mt. Angeles View PRD preliminary proposal. He added that Council did not support the Port Angeles Municipal Code requirements for M 4 • • Planning Commission Minutes July 13, 2011 Page 5 development of the interior streets or require that right of way be provided for utilities along Eunice Street. Council will allow utilities to be placed in an easement in that location. Mr. West noted that the City Council will continue to consider a Hearing Examiner at its July 19 meeting. The Waterfront Transportation Improvement Plan (WTIP) is near 30% design stage which is expected by the end of this month. Prototype wayfinding signs are currently being installed in six Downtown areas. Associate Planner Scott Johns noted that the amended Shoreline Master Program product is nearly ready for action. The Program is on the City's web site and he encouraged members to review and provide comment on the draft product at this stage. He also discussed the requirements for obtaining Tree City USA status. Commissioners supported staff pursuing the status as proposed. REPORTS OF COMMISSION MEMBERS Commissioner Miller noted that he will be away from the area until after the August 10 meeting. ADJOURNMENT The regular meeting adjourned at 7 :15 p.m. *RECONVENED MEETING* Director West noted that an item scheduled for hearing had not been included in the meeting agenda. Director West and Planning Manager moved to Director's West's office where phone communication was established with Commissioners .Reiss, Miller, Matthews, and Powers to discuss the Shoreline Substantial Development Permit SMA 11 -03 — PORT OF PORT ANGELES — International Ferry Terminal, 100 Railroad Avenue. Chair Reiss reconvened the meeting at 8:00 p.m. (Note: Although Commissioner .Brush was not reachable by phone, she was not in attendance at the June 22 meeting so she could not act on the subject item.) Commissioners Reiss, Miller, Matthews, and Powers constituted a quorum of those members present at the June 22, 2011, regular meeting, where a premature public hearing was conducted regarding expansion and improvement to the Blackball Ferry Terminal. Commissioners agreed that, although the public hearing was conducted prematurely, nothing had occurred to change their minds, no public information was received in the interim, and they continue to support the shoreline permit. Commissioner Miller moved to approve SMA 11- 03, citing the following conditions, findings, and conclusions cited in the June 22, 2011, staff report as follows: Conditions l . The applicant is responsible for obtaining all necessary permits from local, state and federal agencies. Verification of permit issuance shall be supplied to the city prior to beginning any site alteration or construction. I l71 - 5 Planning Commission Minutes fuIv 13, 2011 Page 6 2. At no time during reconstruction of the pier facility shall work barges be allowed to ground out on the Harbor bedlands. 3. All new or reconstructed structures shall be in compliance with zoning regulations in existence on the date the permit was accepted as complete (May 16, 2011). 4. No construction or demolition materials shall be allowed to remain in waters of the Port Angeles Harbor. All necessary best management practices to avoid deposition of any material into the Port Angeles Harbor shall be employed during all construction /demolition activities. 5. The Port of Port Angeles and the selected contractor shall supply the Lower Elwha Klallam Tribe with a c schedule of construction activities. 6. If closure of the Waterfront Trail is required for safe passage, the applicant shall be responsible to provide adequate and accurate signage directing users of the Waterfront Trail to any established Trail detour. Findings Based on the information provided in the June 22, 2011, Staff Report for SMA 11 -03 including all of its attachments, comments and information presented during the public hearing, and the Planning Commission's discussion and deliberation, the City of Port Angeles Planning Commission hereby finds that: 1. An application for a shoreline substantial development permit was submitted by the Port. of Port Angeles, on May 16, 2011, for the repair and reconstruction of portions of the Blackball Ferry landing pier (Terminal 1). 2. A Determination of Non - Significance was issued by the Port of Port Angeles SEPA Responsible Official for the proposal on September 22, 2010. The environmental materials included an extensive Biological Evaluation (Sea -Run Consulting 2010) of the site and possible project impacts. Acceptance of the document satisfies the City's response under SEPA regulations of the State. 3. The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning Ordinance and critical areas ordinances have been reviewed with respect to this application. 4. The site is designated Commercial in the City's Comprehensive Plan, Central Business District (CBD) in the City's Zoning Ordinance, and Urban - Harbor /Aquatic Harbor in the City's Shoreline Master Program. 5. The following adopted City policies are most relevant to the proposed project: Comprehensive Plan Growth Management Element Goal A Policy 1.c., Land Use Element Policies A -2, and Transportation Element Goal A, Policy 6; the City's Shoreline Master Program's Urban- Harbor designation and Chapter 3 Goals, A. Shoreline Use Element Goals 1, 3, 6, 7, 8, 9, & 12; B. Economic Development Element, Goals 1 — 3; C. Circulation Element Goals 1, 2, & 4; D. Conservation Element Goals 3 & 6; E. Public Access Element Goals 1 & 2; G. Historical /Cultural Element Goal 1; Chapter 4, General Policies and Regulations: A. Universally Applicable Regulations 1, 2, 4, & 5; B. Archaeological and Historic Resources Policy 2; D Environmental Impacts Policy -1 ;1. Salmon and Steelhead Habitats, Policies 1 — 4; J. Parking Policy 1, K. Public Access Policies 1 -3 & 5; O. Water Quality Policies 1 & 2; Chapter 5, Policies D -1 and 2, and M -6 • Planning Commission Minutes JulA :13. 2011 Page 7 Chapter 6, Policies C -3 & 4; H. Transportation Facilities Policy 3; all associated regulations. 6. The City's Waterfront Trail runs east and west along the north side of Railroad Avenue abutting the project's south side. Use of the Trail should not be disrupted as a result of the proposed construction activities.. 7. Notice of the project was published in the Peninsula Daily News on May 19, 2011. . Notice of the proposal was mailed to property owners within 300 feet of the project site on May 17, 2011. The site was posted on May 19, 2011, 8. One public comment letter was received from the Lower Elwha Klallam Tribe in support of the project. 9. Structures that extend into the public right-of-way are non - conforming and are required to be moved to become conforming upon reconstruction. The rebuilt canopy cover will be required to be located onto the applicant's property, which is approximately 9.5 feet north of its existing location. 10. The site is located entirely within the V5 flood zone (Flood Insurance Rate Map), described as areas of 100 -year coastal flooding with velocity. in accordance with Section 15.12.240 PAMC, the Shoreline Substantial Development acts as the necessary floodplain permit. Conclusions Based on the information provided in the June 22, 2011 Staff Report for SMA 11 -03 including all of its attachments, comments and information presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed findings, the City of Port Angeles Planning Commission hereby concludes that: A. The proposed project as conditioned, is consistent with the City Comprehensive Plan, Zoning Ordinance, Environmentally Sensitive Areas Ordinance, and Shoreline Master Program. B. The project will not be detrimental to the shoreline. C. The project is primarily repair and improvement to an existing water dependent use. D. As conditioned, the proposed project will not interfere with public use of lands or waters. E. The project has been thoroughly reviewed through a Biological Evaluation provided with the application materials that indicated no adverse impacts would result from the proposal. F. The project will result in the relocation of structures to within the property boundaries. G. The proposal is consistent with requirements of Section 15.12.240 PAMC. The Shoreline Substantial Development permit acts as the necessary floodplain review. The motion was seconded by Commissioner Matthews and passed 4 — 0. Sue Roberds, Secretary Doc Reiss, Chair PREPARED BY: S. Roberds M -7 PORT ANGELES FORWARD COMMITTEE Jack Pittis Memorial Conference Room in City Hall / Port Angeles, Washington Meeting Minutes for July 14, 2011 Mission Statement: o create a strong economically and culturally vibrant community that will enhance the lives of our :citizens. CALL TO ORDER: Chair Kidd opened the meeting at 7:30 a.m. ROLL CALL: Members Present: Chair Cherie Kidd, Christopher Riffle, Ted Simpson, Greg Halberg, Larry Morris, George Schoenfeldt, Ed Bedford, Charlie Smith, and Brenda Francis from the Lower Elwha Klallam Tribe. Members Absent: Don Perry, Mike Edwards, Linda Rotmark, Terry Weed, Mike Chapman, Staff Present: Kent Myers, Scott Johns, Robert Korcz, Teresa Pierce Others Present: None. Public Present: Shanya Zerobnick. Amproval of Minutes Riffle made a motion to accept the June 2011 meeting minutes as presented. Motion seconded by Morris. Motion passed unanimously. Waterfront Transportation Improvements Project (WTIP) - Update Korcz made a brief status report on the project. The new prototype signs are being installed this week. The committee will be notified once a sign has been installed for a possible group photo. Kidd encouraged committee members to attend. Six different types of signs are being installed in the downtown. area. Waterfront - Geotechnical work is currently being completed with an archaeologist on site. Project is on schedule for the 30% design component to be completed. Art Plan piece is on track with 13 applications received. The selection panel will meet on July 27 for preliminary review. Transportation — bicycle nodes and review of the Front Street and Race Street area up Lauridsen Boulevard is in process. Myers added that the goal is to create and encourage private investment in the area of the WTIP project along the waterfront. Meetings are being arranged with property owners and investors to motivate investment in that area - be it retail or other types of activities. Private development is key. Economic Development /Downtown Port Angeles / Subcommittee Reports Buy -Think Local Riffle reported that there have been two meetings recently with the subcommittee. Launch plans are being finalized with a target for the end of August. Efforts are ramping up with activities focusing on media, brochures, advertising on KONP, and in the newspaper. Laurel Black is working on the website. Brochures will feature a smart phone scan icon to direct people to the website. Possible presence at the Clallam County Fair and use of banners on First and Front Streets. Brenda Francis, Lower Elwha Klallam Tribe (LEKT), Communications Manager, joined the meeting at 7:43 a.m. M -8 • • • Port Angeles Forward Committee Meeting Minutes for July 14, 2011 • • Tourism C ONP 1 Elwha Morris reported that the subcommittee met and discussed the "Celebrate Elwha" event. He reported that the kick -off event is on September 17, 2011. About 400 will be invited for the ceremony. A science conference is planned at Peninsula College with 600 expected. Music on the Pier will go on throughout the weekend. There will be a LEKT Gala at the Vern Burton. Funding is hoped to be found for special, street banners and approximately $20,000 is needed in support funding. Story telling will be provided by the LEKT. B. Francis added that a poetry reading will be held at the Heritage Center, along with an open microphone event, and art exhibit. The Gala will be a fundraiser that will go towards education. LEKT will hold a traditional celebration dinner on Saturday evening. Sunday will feature a barbeque with 1000 — 2000 guests expected from other area Tribes. Website is www.celebrateelwha.com The Downtown Association will coordinate a downtown cleanup event on September 10. Volunteers appreciated. Kidd noted that welcome tables will be set up at the Red Lion Inn and the Olympic Lodge for PA Forward to host and welcome visitors with gift bags. She asked for other ideas to be good hosts to visitors to the community. Volunteers are needed to be at the welcome tables. Myers added that sign -up sheets will be at the next PA Forward meeting. Another event that same weekend will be the Sprint Boat races. Myers noted that along with the cleanup activities being organized with the PADA, other items that the City Council will consider funding at their next meeting include the street banners, additional landscaping, and other support. Pierce suggested that vacant rentals could be used for temporary housing if hotels are full. It was noted that Vanessa Fuller at the Chamber is aware of this need and the Chamber is considering listing rental and housing information on their website. Transportation No discussion. Regulation / Business / Financing No discussion. Port Angeles Anniversary Subcommittee Kidd reported that she has begun some preliminary plans for the event next year. She noted other anniversaries will also occur next year include the Coast Guard and Victoria. She added that resources and people are needed, and described how celebrations in the past included commemorative coins. She welcomed anyone interested to participate on the subcommittee. Hurricane Ridge Road Kidd reported that the Clallam County Commissioners will be considering a $25,000 contribution to match the City's. City of Sequim will also be asked to contribute. She reported that the Olympic Tourism Commission and Port Angeles Business Association approved contributing again this year. She also acknowledged that Capacity Provisioning, Inc. (CPI) will donate another package for auction like they did last year. Two dollars of the entry fee for the "Ride the Hurricane" bicycle event will go towards the Ridge Road fund. The Ski Club is planning another fund raising event again. And all donors from last year will be asked again to participate. PA FORWARD COMMITTEE MINUTES - JULY 2011 Page 2 of 4 M -9 Port Angeles Forward Committee Meeting Minutes for July 14, 2011 Kidd added, even with the bad winter, statistics show an increase in visitation did occur. Ten more cars per day would be needed to meet the goal. Besides opening the road, promoting is key to success and commitment from the National Park Service for future and permanent. funding. She asked members to submit ideas on how to increase visitors to the Park. Riffle added how the weather is a huge factor that cannot be controlled. Olympic National Park's (ONP) phone message needs to be kept current. Halberg added that coverage different sports magazines and online forums will create the buzz that gets people interested in coming. Kidd stressed the importance of meeting the targets set by the NPS to keep this opportunity available. Simpson added that an attempt to work with the Park would be worthwhile as a way to improve and keep the weather reporting as current as possible. He added that other activities need to be in place so when visitors cannot get up to the Ridge they can enjoy kayaking and other activities along the beach or visit the downtown. Halberg reported that ONP has used Twitter for immediate updates. Myers offered that a possible meeting with ONP may be held in September to determine ways to further promote the Ridge and offer improvements on the delivery of updates on the road condition. New Business B. Francis reported that the LEKT Gallery & Gift Shop has been open since June 3 and now features a barista. Canoes will arrive on Sunday with 17 to 20 canoes expected to stay for one night. Bedford mentioned the PA Forward agenda lists the Lincoln Park Trees. He asked what the time line would be for completion of the master plan. Myers responded that a planning firm will be considered by the Port and that the report will take about a year to complete. The report will illustrate what Lincoln Park could look like in the future. S. Johns gave a brief review of the recent Urban Canopy Assessment completed by the City that noted that the assessment includes brief.comments on the Lincoln Park area relative to the City's overall tree canopy coverage. Riffle commended the City on the recent decision to deal with the teenage population near the waterfront. The area is now much more pleasant for families to use and visit. Myers reported that there has been favorable response from the community and that police are on location only as needed. Bedford also commended the City on this effort. Member Reports None. Adjournment Chair Kidd adjourned the meeting at 8:28 a.m. Next Meetin a Date Next regular meeting date — August 11, 2011, at 7:30 a.m. in the Jack Pittis Memorial Conference Room / City Hall. Minutes approved as presented ©n August 11, 2011 Cherie Kidd, Chair Teresa Pierce, Executive Communications Coord. PA FORWARD COMMITTEE MINUTES - JULY 2011 Page 3 of 4 M -1O • • • DATE 2 -9 -06 3 -13 -2008 6 -10 -10 2010 DATE March 2006 April -May 2006 February 2007 May 10, 2007 October 2007 October 2007 December 2007 January 2009 March 2009 April 2009 Summer 2009 August 2009 February 2010 May 2010 May 2010 NEW AND ON-GOING ACTION ITEMS DESCRIPTION RESPONSIBLE PARTY Continue Discussions on Housing / Jobs "2010" Theme Adopted Business Resource Survey Sub- Committees PA Forward 2011 Work Plan Proposal Letter to City Council, Planning Commission and County regarding Southern Cross -Route Strategic Planning Meetings with Jim Haguewood Make recommendation to City Council regarding Harbor Plan Determine PA Forward representative to Lodging Tax Committee Determination of PUD Representative Gather input regarding Cross - Route issue Give Recommendation to City Council Regarding Cross -Town Route Host Business Resource Event / Council Chambers AIA Team Grant Visit Forward Recommendations to City Council regarding CFP & Policy Issues AIA Grant Final Report Roll Out 2010 Census Bureau Presentation Juan de Fuca Statue Project Complete Count Census Committee Invited ONP to discuss marketing plan for Elwha Dam Removal Project Group Group Various Nathan West COMPLETED ACTION ITEMS DESCRIPTION RESPONSIBLE PARTY Mark Madsen Group Group Group Group Group Group Subcommittee Group Group Subcommittee N. West N. West N. West K. Myers TARGET DEADLINE On -Going On -Going On -Going 2011 RESULT Completed Completed 5 -11 -06 Completed 2 -8 -07 Completed 5 -10 -2007 Completed 10 -11 -07 Completed 10 -11 -07 Completed January 8, 2009 March 2009 April 9, 2009 October 2009 November 2009 Recommendation to City Council May 2010 May 2010 M -1i CATEGORY RESIDENTIAL - NEW MODULAR /MAN U FACT. Value SINGLE FAMILY Value MULTI - FAMILY Value I $1,609,627 ACCESSORIES 1 1 1 1 1 2 1 8 l -- 9 Value $5,040 $30,600 . $42,274 $6,720 $3,024 $28,512 $17,280 $133,450 $151,596 I I I I I I I COMMERCIAL -NEW RETAIL Value HOTEL/MOTEL Value OFFICE Value DRINKING /DINING Value AUTO/SERVICE Value CHURCHES Value RECREATION Value JAN. 1 $92,108 2 $291, 806 1 $43,520 PUBLIC - NEW SCHOOLS /HOSPS /GOVT 1 $7, 204 FEB. MAR. 1 $149,932 APR. MAY JUNE I JULY 2011 YTD . 2o10 $92,108 2 1 1 7 4 $430,722 $97,060 $225,308 $1 $585,900 I . 1 . 2 $211,749 1 Value - INDUSTRIAL 2 2 Value $4,403,654 $4;403,654 $9,701 1 2 1 $211,749. . . $55,440 1 1 $43,520 $8,420 2 ' 1 $16,905 $43,774 REPAIR & ALT. RESIDENTIAL 28 17 31 22 34 35 37 204 171 Value $321,410 $128,206 $149,217 $106,187 $402, 129 $247,799 $196,644 $1,551;592 $1,136,213 COMMERCIAL 9 7 12 17 16 16 12 89 95 Value $120,210 $38,042 $108,983 $324,546 $106,020 $411,097 $260,808 $1,369,706 $950;001 PUBLIC 1 3 1 1 2 8 9 Value $20,000 $282,837 $800 $19,567 $4,300 $327,504 $816,985 DEMOLITION / MOVE 2 2 1 3 2 10 I 7 Value $0 $0 $0 $39,957 $7,800 _ • $47,757 _ I $2,000 I I I I I I I I BUILDING TOTALS I BLDG PERMITS 45 26 - 50 42 57 61 53 334 .299 CONST. VALUE : $881,298 • $216,848 $733,243 $438,263 $1,001,419 $1,018,018 $5,103,694 ' . $9,392,773 $5,362,956 BLDG PERMITS FEE ' ' $17,606 . $6,003 $14,672 $8;764 $19,503 . . $20,939 $41,475 $128,962 . $97,230 C OF O'S ISSUED I 3 1. 5 I 4 I 7 I 10 I 2 I 4 1 35 52 `Certificate of Occupancy (C of 0) issued to new or relocated businesses. M -12 • • DEPARTM °..DF CQMM.0 BUILDING DIVISI,ONr CATEGORY RESIDENTIAL - NEW MODULAR /MANUFACT. JAN. ECDNOMlQ PEV.EI OPMEN EF MIT- REP.OR T`'DECEMBER; FEB, I MAR. I APR. I MAY JUNE JULY I AUG. I SEPT. 1 OCT. $43,774 $68,000 1 I I I I I Value SINGLE e AMILY ,543 $147,132 132 $277,125 $558,571 $585761 $562030 $42,658 $680,000 $ 3,018,924 Value I I I I J I I MU Value MILY I 1 I I $1,609,627 I I I $1,609,627 ACCESSORIES Value , ,,,,,,,,,,,,,,,,,,,,,,,•.• °'• $64 $5,352 I $58,980 $23,040 $54,240 $25,080 $29 I $260,076 I I I I I I I I I I COMMERCIAL - NEW RETAIL 1 1 . Value $55,440 $55,440 Value HOTEL /MOTEL I L. I ................ I I I ` OFFICE } I 1 ,... Value $8,420 1 1 I $8,420 DRINKING /DINING I ! l l [ I Value I I 1 1 I AUTO /SERVICE I L ..............................I I I I.............................. 1,............................1 I I Value 1 INDUSTRIAL I I I I _ $700,000 $700,000 Value 1 I I I I I I I I I I I PUBLIC - NEW SCHOOLS/HOSPSIGOVT Value l CHURCHES I # I Value RECREATION Value . .............................. I I REPAIR & ALT. RESIDENTIAL 20 17 27 23 27 26 31 40 62 49 43 35 400 Value $91,002 $78,957 $282, 507 $102,320 $180,009 $180,898 $220,520 $319,821 $396,353 $361,063 $329,993 $244,194 . $2,787,637 COMMERCIAL uRCIAL 8 I 7, $16, 99 1 $64,046 " I$61, , $117,043 $129,466 , 794 I $ 369 826 I $1 17 043 I $129 466 $119 011 I $148,209 I 2, , 157 Value ' $102,6517 T $��7,651 $ 146 . 991 $172,678 $90,534 $1,609,899 PUBLIC 2 1 2 2 2 4 3 3 2 1 22 Value $3 59,500 I $176,480 I $91,250 1 $17,990 I $170,765 $457,073 $180,500 $514,000 $15,000 $3,000 $2,085,558 DEMOLITION / MOVE 3 4 1 1 1 3 13 Value $0 $0 $0 $2,000 I' I I I I I I I I I NOV, I DEC. I I I 2010 'YTD 13 2009 YTD 7 $564,964 24 $3,891,118 27 $770,071 4 $585,250 1 $94,496 1 $6,400 1 $293,821 2 3 $111,774 I. $26,039,776 } 2 II $50,000 347 $2,695,634 121 $6,593,544 14 $510,201 17 $141,220 BUILDING TOTALS BLDG PERMITS 31 35 50 39 51 43 50 69 85 66 64 49 632 I . 569 CONST. VALUE $193,652 $611,548 $805,845 . $171,718 $2,150,792 $591,754.. $837,647 $1,587,171 $1,306,705 $1,714 $1,260,329 $1,017,728 $12,249,351 $42,236,495 BLDG PERMITS FEE $4,780 $11,792 $15,454 $6,026 "$28,913 $12,524 . $17,741. $27,159. $29,763 ' $28,969 . $24,743 $16,388 $224,252. j $407,373 € C OF D'S ISSUED I 8 I 4 ! 14 1 0 I 6 I 14 6 I 0 I 3 , 4 I 7 6 I 72 I * Certificate of Occupancy (C of 0) issued to new or relocated businesses. DEPARTMEf 1T ].F COMML161!L, 1 EQ.OND:MI : !]E ; VEL ]PM Rhin: p= EMO ik2.0 CATEGORY I JAN. RESIDENTIAL - NEW MODULARIMANUFACT. 1 COMMERCIAL - NEW RETAIL 1 Value CHURCHES Value RECREATION Value REPAIR & ALT. RESIDENTIAL Value COMMERCIAL Value PUBLIC Value DEMOLITION / MOVE Value $124,294 } I , t $55,078 k I $38 3 ,318 2 $440,600 I FEB. 1 • Value $50,000 $66,000 MAR. APR. 1 1 $15,000 $35,000 22 16 27 27 MAY 1 $129,271 $112,831 SINGLE FAMILY 1 1 2 2 Value $190,653 $152,102 1 1 $35 1 $560,347 MULTI - FAMILY Value ..............................f I f ACC $188,072 $33,912 } $87,024 I $24,960 1 $21,600 $98,475 { 4 I I I I I I I Value $573,450 HOTELIMOTEL Value i k . .............................. I -- O Va! I e E $ 94,496 Value k I { DRINKINGIDINING L .............................. I . .......,..,....,........,.,...1 AUTO /SERVICE 1 Value I } $6,400 INDUSTRIAL Value I I I I I I I PUBLIC - NEW SCHOOLS/HOSPS/GOVT 2 JUNE 1 $39.776 22 35 $204,263 $278,007 $310,288 $168,392 $362.835 11 • 8 8 12 14 $182,569 $113,940 $3,837,990 } $408,466 1 $846861 $5,000 I $9,500 I $44,640 $1 1 2 $120 $100 L........,.. $ ............. 1 $400 I I I JULY I AUG. I SEPT. I. OCT. I NOV. I DEC. I . 2009 YTD .. I .4008, YID 1 1 1 7 . 1 3 $58,431 $58,431 $90,000 . $564,964 . I ...$162,875 $426,255 [ $1,15 $524,257 $158,706 $169,683 $200,380 $3,891,118 I . $3,223,469 1 I I k k $249,518 $24,228 I $9,600 $130,000 { $100,360 __ $51,840 $770,071 I $431151 I I I I [ - 1 - - f $293,821. I I 1 2 4 $4,800 $7,000 $585,250 1 $6,400 k 1 . $293,821 I I I 1 3 $26,000,000 $26,039,776 I I I 2 $50,000 38 40 28 31 34 27 347 $125,490 $326,783 $298,573 $223,846 $130,357 $142,506 $2,696,634 1 16 $470 244 { $54 594 $154 325 $68,455 $292,403 14 1 121 $374,243 1 $22,500 I k $5,000 I $510,201 5 $ 0 $ 0 I { $0 2 k I $ 141,220 I I I I I I BUILDING TOTALS BLDG PERMITS 35 .. 35 -42 • 41 40 . . 60 67 62 . . - 46 . . 53 44 44 • . . - 569 . .. . ..607 • CONST. VALUE . $1,360,465 $586,360 $682,073 . $4,208,238 $1,129,438 $2,032,525 $1,420,460 $27,917,391 $1,165,586 . $556,167 $604,443 $593,349 $42,236,495 I . $17,311,980 . BLDG PERMITS FEE $15,919. . $11,789. $18,091:.. k $39,022.' .. $13,446 k $32,994 I $22 . $196,936. $21,281 .. $12,816 I $11,524 1 . . $10,{177. I. . $407,373 ... I . $263,493 M -14 • 1 $478,680 . 1 $10,000. 1 $500,000 5 $2,178,769 . 1 $1,800,000 389 $3,312,195 934 $3,106,605 16 $1,492,217 19 $366,501 • • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: AUGUST 16, 2011 To: CITY COUNCIL FROM: TERRY GALLAGHER, CHIEF OF POLICE SUBJECT: POLICE DEPARTMENT 2011 MID -YEAR REPORT I am pleased to announce that the Department's mid -year 2011 report is now available on the Department's website. Please click on www. citvofna.us /ooliceAnnualRnt.htm to view the complete report. The report serves to highlight some of the many accomplishments of the Department since the first of the year. Please pay particular attention to Deputy Chief Smith's article on our vehicle restoration program. We believe the implementation of that program has insured that our officers are driving safe and mechanically sound vehicles while making good use of the tax dollars made available to us. Also note Sgt. Barb McFall's article on the Northwest Law Enforcement Executive Command College. Barb's article serves to highlight the Department's ongoing efforts in respect to succession planning. We are spending training dollars today to insure that the Department has a reserve of qualified leaders to draw upon in the future. We have been exceptionally busy this year and have been struggling to maintain the level of law enforcement service that the community has come to expect. However, as you will see in the report, we have enjoyed many successes throughout the year. Cases have been solved, bad guys sent to jail, and victims made whole because of the outstanding work done by the men and women in all Divisions of the Police Department. Our hope is that, in reading our mid -year report, you gain an understanding of the challenges of law enforcement and a deeper appreciation of our entire staff— Records, Dispatch, Detectives, Patrol, and our Volunteers. Finally, the report is a reflection of the benefit we derive from our highly successful intern program. Our newest intern, Amanda Lukens, put the report together and saved us many, many hours of staff time. Our end -of -year report will include an article from Amanda that recounts her experiences as a Police Department intern and also introduce the reader to two other interns that will come onboard later this year. M -15