HomeMy WebLinkAboutAgenda Packet 08/19/2003p_ORTANGELES
WASHINGTON, U.S.A.
AGENDA
CITY COUNCIL MEETING
321 EAST FIFTH STREET
August 19, 2003
REGULAR MEETING - 6:00 p.m.
A. CALL TO ORDER - Regular Meeting (6:00 p.m.)
ROLL CALL -
PLEDGE OF ALLEGIANCE -
PUBLIC CEREMONIES, PRESENTATIONS
AND PROCLAMATIONS
1. Outstanding Performance Award - Civil Air Patrol
2. Beautification Award - Olympic Bank
3. Beautification Award - Fmgal's Restaurant
B. WORK SESSION
1. Verbal Discussion - Watershed
2. Vision, Goal and Objectives Statements
C.
14A
Present Certificate
Present Award
Present Award
Discussion
Discussion
LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS (By Council, Staffor Public) AND
PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of the
public to speak to the City Council about anything not on the agenda, please keep comments to 5-10 minutes.)
FINANCE
1. CSO Flow Monitoring Upgrades
2. Award Contract Electrical Underground Rebuild,
Elwha Line Stage 1
3. Properly Lease and Professional Services Contract
- Historical Society
4. Accept Federal Government Grant for Carnegie
Library
5. Purchase of Conservation Agreement Amenclment
CONSENT AGENDA
1. City Council Minutes of August 5, 2003
2. Expenditure Approval List - August 8, 2003 -
$519,144.95
3. Electronic Payments - August 8, 2003 -
$1,023,104.00
4. High School Resource Officer Agreement
Program with Port Angeles School District #121
5. Travel Exceeding $1500 - City Attorney's Office
F. CITY COUNCIL COMMITTEE REPORTS
AND CALENDAR
Approve Purchase Contract
Award Contract
Approve Lease
Accept Grant
Approve Purchase
Approve Consent Agenda
Review Calendar
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE T13~E OF BREAK
August 19, 2003 Port Angeles City Council Meeting
Page - 1
G. ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
1t. RESOLUTIONS
I. O'IHER CONSIDERATIONS
1. Consideration of Agreement Amendment
with the Port Angeles Chamber of Commerce
for 2003 Tourist Information and Promotion
Services
2. Stormwater Utility Formation Discussion
J. PUBLIC HEARINGS - QUASI-JUDICIAL
(7:00 P.M. or soon thereafter)
K. PUBLIC HEARINGS - OTHER
Proposed Electricity Rate Adjustment
L. INFORMATION
1. City Manager's Reports:
· Benefit Dump Day Report (Page 113)
· Leak Detection Report (Page 115)
93
105
II11[
Approve Amendment
Discussion
Conduct Public Hearing
2. City of Port Angeles Hotel/Motel Grant - 2~a Quarter Report - April 1 - June 30, 2003 (Page 117)
3. C.C. Humane Society Animal Count Report - through July 31, 2003 (Page 119)
4. Public Works & Utilities Monthly Report - July 2003 (Page 123)
5. Department of Community Development Reports - July 2003 (Page 125)
6. Planning Commission Minutes - July 23, 2003 (Page 127)
EXECUTIVE SESSION (As needed and determined by City Attorney)
ADJOURNMENT
G:\CNCLPKT~AGENDA~Aug 19 ~)3 agenda.wpd
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed
amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a publlc hearing in order to receive
public input prior to making decisions which impact the citizens. Certain matters may be coatroversial~ and the City Council may choose to seek
public opinion through ~he public headng process.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIM[E OF BREAK
August 19, 2003 Pon Angeles City Council Meeting Page - 2
pORTANGELES
CITY COUNCIL MEETING
August 19, 2003
CALL TO ORDER - REGULAR MEETING:
ROLL CALL:
Members Present:
Mayor Wiggins ~_~
Councilman Braun
Councilman Campbell
Councilmember Erickson ~
Councilman Headrick ~7--
Councilmember Rogers ~
Councilman Williams
Staff Present:
Manager Quinn
Attorney Knutson
Clerk Upton
B. Collins
M. Connelly
G. Cutler
D. McKeen
T. Riepe
Y. Ziomkowski
Other Sta~ Present:
PLEDGE OF ALLEGIANCE:
Led by: fffi_d_~_l~'_O _
WASHINGTON, U.S.A.
CITY COUNCIL MEETING
Attendance Roster
DATE OF MEETING:
LOCATION:
August 19, 2003
City Council Chambers
Outstanding Performance Award
Civil Air Patrol
It is with great pride and enthusiasm that ! present
this certificate of Recognition for Outstanding Performance
to the team of Cadets with the Port Angeles Composite Squadron
who won first place in the Experimental Aircraft Association's
national WildBlue Wonders competition held Friday, August 1,
2003, at the Museum of Flight in Oshkosh, W{sconsln.
The Flight Crew consists of C/TSgt Ian McPhee as Pilot, C/TSgt J.J. Jacobsen
as 1" Officer, C/Amn Silas Powers as Navigator, C/AIC Nick Ward as
Engineer, C/AIC Cody Reader as Ambassador, supporting ground
team member C/A1C Andrew Powers and team mascot Luke Jacobsen, 6,
under leadership of Education Officer 2d Lt Jay Jacobsen,
'logging more than 90 training hours.
Developed for middle school students, the EAA's WildBlue Wonders program
combines science, mathematics and technology as applied to aviation with
a teamwork approach. The WildB]ue Wonders mission is broken into
five components, each designed to stimulate, foster and engage different skills
and talents. The components in the competition were: the Flight Plan,
Checkride, Logbook, Runway, and Free Flight.
We want to congratulate this dedicated team for winning a most coveted national
competition and earning the once-in-a-lifetime privilege of taking an active part in
this year's 10ffh Anniversary celebration of the Wright Brothers' first flight
through the "Countdown to Kitty Hawk" group. They will participate in
activities during the December 13-17 celebration, as well as
December 172, when the actual recreated flight will be at Kill Devil Hills,
next to the Wright Monument.
Congratulations from the City Council ofPort Angeles, Washington. ..~.
Yo2av~ce ma//~u~ very proud. ~Enjoy your victory and taste of h'gtory! ' ',:
Glenn Wiggins, Mayor
In recognition and appreciation to:
Olympic Bank
for outstanding efforts in landscaping their property.
This is a great example of Low Impact Development handling
stormwater as close to its source as possible.
The result is the reduction of stormwater reaching the
City's storm/sewer system.
Dual function landscaping depicts a Iow level of maintenance
with high aesthetic quality.
Port Angeles City Council
Glenn Wiggins, Mayor
Date
In recognition and appreciation to:
FRUGALS
for outstanding efforts to beautify their
property that coordinates with the city-wide
effort to enhance the entrance
to the City of Port Angeles.
Port Angeles City Council
Glenn Wiggins, Mayor
Date
William R. Larson, Ph.D.
Emeritus Professor of Behavioral Science,
California State Polytechnic University, Pomona
Murre Cottage
420 West Third Street
Port Angeles, Washington 98362-2215
RECEIVED
AUG 1 3 2003
City of Port Angeles
12 August, 2003
Mayor Glenn Wiggins
City of Port Angeles
City Hall
321 East Fifth Street
Port Angeles, WA 98362
Dear Mr. Mayor:
I'm writing to tell you a little story, about which I feel considerable civic pride. Last week, when we
retumed from a short vacation in Oregon, we discovered a hole in the asphalt in our alley, right beside
our mailbox and shed door. I probed the earth below, and discovered a void at least four feet deep.
WOW, I thought, something's happening here I might not like. After some delays caused by other
matters, I called the City Street department. This was yesterday. Later that day, two men came by to
examine the hole, and consider their repairs. I was assured that the void could be repaired. Now here's
the miracle! TODAY, a large truck, with a hot asphalt tank aboard, and two men, arrived, and the two
men, Steve Frazer and Mark Ray, finished filling and m-paving the work in a short time.
I am pleased and amazed at the speed of their actions, and the obvious competency they displayed. I
hope you'll forward this letter to their immediate supervisor in the Street Department. I am delighted
with the quick response, and the quality of the work and service displayed. Our City is very well served
by this kind of work!
Sincerely,
William R. Larson, Ph.D.
Colonel, USA, Retired
uJ
0
11
pORTANGELES
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
To:
FROM:
SUBJECT:
AUGUST 19, 2003
CITY COUNCIL
Brad Collins, Community Development Director'~rC.~
WRIA 1 g Watershed Plan Final Draft Changes
Summal'y: FolloWing a very iterative process, the final draft language has been revised in hopes
that specific sections will not be vetoed. The City's r~presentafives continue to monitor the revisions
that have not been read all the final language or its context as yet. For the most part, the change, s
]have. addressed City concerns, the proposed language is expected to eliminate many of the City s
previous vetoes. At a scheduled September 4~ meeting of the Planning Unit, the City will have one
last opportunity to veto the final language.
Recommendation: It is recommended that the City Council make any f'mal comments and/or
vetoes on the Watershed Plan changes, which were based on previous vetoes or changes
suggested by various Planning Unit participants and authorize Deputy Mayor Campbell and
Community Development Director Collins to make any final vetoes.
Background / Analysis:
The City's EMMT representatives (Orv and Brad) previously identified certain
recommendations that were vetoed until language to which the City can agree was provided. Thc
agenda packet included a table listing the latest changes regarding Limiting Factors Analysis
language to which the City and others may have objected.
The Final Draft WRIA 18 Watershed Plan was developed over a three year period with the
City of Port Angeles as one of five initiating governments. Accordingly, the City of Port Angeles
will be obligated to follow the policy directions found in the Recommendations Chapter 3. As an
initiating government, thc City can and should veto any recommendation statement that is not
consistent with City policy. Deputy Mayor Campbell and Community Development Director Collins
have endeavored during the drafting process to argue for policies consistent with City policies;
however, some of the language that the City wanted changed or vetoed may still be in the final draft
plan. After a final Planning Unit review meeting scheduled for September 4~, the Watershed Plan
should go to the County Commissioners for a public heating and adoption.
Attachments: A - Final Draft Watershed Plan Changes Assessment
G:\CNCLPKT~PLANNING\081903 .wpd
Attachment A
Proposed Changes and Vetoes to Draft WRIA 18 Watershed Plan Recommendations
3.1.5. D - Regional Water Supply: As part of the Preliminary Assessment for CWSP (Coordinated
Water System Planning), explore the ability and willingness of the existing larger Group A systems
(particularly PUD and City of Port Angeles) in WRIA 18 to serve on a more regional basis.
Include... (City of Port Angeles service area to Bagley or Morse Creek?)
Rewritten with a few unanswered questions remaining. However, no major objections remain.
3.1.7 - Water Conservation (see Water Quantity Recommendations #6 & #8 below). Rewritten.
Water Quantity Recommendation #8 - ~,,,~,,~,,,,,,,,,- · ~,,,,¢,4' Encourage industries t~ schedule
maintenance closures to coincide with typical low flow periods in the Elwha River (i.e., August-
September). Rewritten with no objections from Daishowa. (3.1.7.D.2)
Water Quantity Recommendation #6 - Adop; Encourage water conservation recommendations that
will apply to all purveyors of Elwha River wate, , ,,iid iiid,& co,s~, v~;iuri , ui~ 5~',~;,, to ~ y, v;~l
during low flowperiods ~;,~,i to protect salmon when they are most -aal,~l, le vulnerable. Rewritten
in a manner that does not usurp the City's authority. (3.1.7.E.1 & H. 1)
3.2.1.E- Waste Disposal: Locate an area in Po, ~ A,,,;des Clallam County that can be established
as a disposal site for septic system waste from throughout WRIA 18 (and possibly sized to serve all
of Clallam County). Rewritten as requested by the City.
3.2. 4.A - Clean-up Standards: Former Industrial Sites
1. The State of Washington should follow the Model Toxics Control Act (MTCA) process to
evaluate and clean them up.
ro a~, ,,,. co,, ,,.,~,,, j .,., ~ ,,o~ ~,,.,,.,.,, d Relocated and revised to retain some language
which the City had vetoed but which is no longer seen as a major concern.
3.2.4. B
1.
- Solid Waste Landfill Management
The City and County will continue to adhere to State of Washington Solid Waste regulations,
as well as Clallam County Environmental Health Standards.
iieceaa,~y. Relocated and revised to retain some language which the City had vetoed but
which is no longer seen as a major concern.
3.2. 4. C - Public Involvement
The Watershed Councils will receive and consider annual reports on the cleanup status and
performance of former industrial sites and active and closed solid waste facilities. These
reports will include information about contaminants found in testing that could adversely
G:\CNCLPKT~PLANN1NG\081903.wpd
affect water quality, an overview of the testing and monitoring methods used, and updates
on clean up activities and any closures. Relocated and revised to retain some language
which the City had vetoed but which is no longer seen as a major concem.
3.3.1.A - liico,poratlo,i of Reference Other Plans: This watershedplan i,~coii~orates gj; references
,,,,,, ,,,~,,,,,~ ,,o ,,~ F, ,,,,,,, y ,,~,~',,-, ~,~,,,~,,, the followtng habttat plans and studies, mcludingfuture
updates of these documents, which are located in Appendix l-B: ... Still an issue waiting on revised
language.
3. 3.3.A - Urban Stream Rehabilitation: DRMT and recommended West WRIA 18 Watershed Council
should develop and seek funding for an ongoing program of urban stream rehabilitation. The
program should be coordinated with City and County stormwater management and with the
recommendations of this Watershed Plan. The urban stream rehabilitation program should.'... Still
an issue waiting on revised language.
3. 3.5.A - Land Acquisition
1. Fund and undertake a program of acquiringpriority riparian parcels on WRIA 18 rivers and
streams. Build on the DRRWG riparian parcel prioritization for the Dungeness River.
2. Fund North Olympic Land Trust to accept, protect, and monitor properties.
Rewritten with no major objection.
3.3. 7.A - Flood Planning
J. Clallam County should develop a new integrated flood planning and habitat restoration/
protectionplan, linkingpreviousplans. Comprehensive Plan, 2514 Watershed, Blue Book,
and Clean Water District planning.
2. Reevaluate flood planning in light of changes to streams and habitat conditions after major
floods occur.
3. In the integratedfloodandhabitatplan, identifyfloodplainprojects that have been done (see
Chadd, 1999), and high priority floodplain projects to do next.
4. Outside of existing urban areas and designated urban growth areas, maintain impervious
cover at less than 7percent.
Rewritten with no major objection.
3. 3. 7. B - Floodplain Delineation 1. Delineate the floodplains of small WRIA 18 streams.
2. Redraw FEMA delineations based on LIDAR mapping and BOR studies, to reflect actual
river fluvial geomorphology.
3. Update Critical Areas Ordinance maps based on LIDAR and other aerial mapping sources.
Rewritten with no major objection.
3. 4 - Insteam Flows (do not include in the Habitat Chapter but make as a separate chapter that
focuses on water allocation for both out of stream and instream uses). New sections per City
request.
3.4 -Minimum Instream Flows: Table 3.3-1 presents recommended minimum flows for WRIA 18
subbasins.
1. Set instream flows for all East WRIA 18 and all West WRIA 18 "Category A" streams at
levels recommended by biologists to protect full habitat potential based on toe width results,
and protect flows adequate for up-migration of salmonids. Close these streams to new
appropriations in all seasons. Rewritten with no major objection.
G:\CNCLPKTXPLANNING\081903.wpd
3.5 - Stormwater New section (stormwater policies, plans, and manuals issues).
3.8.1 - Watershed Management
1. Watershed Council Makeup: The Watershed Council should be comprised of a cross
section of participants from Federal, Tribal, State, County, and City governments,
water purveyors, the public, nonprofit and citizen groups involved in the restoration
or management of West WRIA 18 streams, and other watershed stakeholders.
2. Technical Committee Makeup: The Technical Committee ... The role of technical
panelists would include the following:
3. Geographic Area: The boundaries for the West WRIA 18 Watershed Council should
extend from the western boundary of East WRIA 18 (the ~.%. ~.~.. ~.~· eaa~;~i ,
$iebert Creekwestern watershed boundary) to the eastern boundary of WRIA 19 (the
Elwha River western watershed boundary).
5. Advisory Status: The Watershed Council and Technical Committee should be
advisory in nature and should not have regulatory powers apart from those hem by
individual government/agency members, except as the member agencies grant it.
6. Focus: The Watershed Council should focus efforts on issues including adequate
future water supplies, instream flows, stormwater management, water quality,
habitat conditions for salmonids and other wildlife species, and land use practices
along the West WRIA 18 rivers, streams, and other drainages. All salmonid
enhancement work and habitat review of major projects should be coordinated with
the North Olympic Peninsula Lead Entity Group.
H. Outreach: Public outreach and education shouM be considered a vital component
of the watershed management effort. The Watershed Council should work with the
agencies providing permits for river work to develop a user-friendly system which
should allow for habitat improvement projects.
G:\CNCLPKT~PLANN1NG\081903 .wpd
Rewritten with no major objection but need to see the final language and context.
3. l O. 3. B - Habitat
3. Waterfiont Trail/Olympic Discove~ Trail - Fully incorporate in all appropriate ci~ and
court,planning and zoning documents, policies, andprocedures the establishment o fa non-
motorized ~ail link along ~alley Creek~om the ~ater~ont Trail (Olympic Discove~ Trai0
south to Olympic National Park through private, count, state and federal la~s.
5. Adjacent Proper~ ~ners - Work with all adjacent proper~ owners, porn ~ Street to the
harbo[ to find w~s to "open up" the culverted length of Falley Cree~
7. Acquire Small Parcels - Support acquisition by the ci~ of the many small, low-valued,
vacant parcels, predominantly on the valley slope& to ensure watershed protection in the
~alley and for inclusion in the ci~ par~
9. Adopt lns~eam Flow Rules- Ado~t imtream flow rules that ~lly sup~rt a restored ~stem
co~isting of healthy populations of all stoc~ historical&present.
Re~en with no major objection but need to see the fin~ l~ge ~d context.
3.10. 6.A - Water Quality
At the Daishowa landfill
a. If investigations indicate that the landfill is affecting Ennis Creek water quality,
develop a scientifically sound plan to control these effects, prevent further
contamination, and cleanup as decided through the MTCA process. Deletedper City
request
G:\CNCLPKTXPLANN1NG\081903 .wpd
3. J O. 6.B. 2 - Rayonier Millsit e
a. Clean up much of the site to an unrestricted standard to allow mixed use
redevelopment. Revised completely.
3.10. 6. B. 3. a - Limiting Factors
ii. Restore stream meander.
iv. Restore ,,,,,~,, ~,~t estuar~ne ,,,,, ,,~,~, ~r,~,, ~ ,,,,,, ,,,~,, ~,~,~, ,;,j,,,,~,,~,,,,,,~; condittons.
v. Eliminate fish passage barriers...
Rewritten with no major objection but need to see the final language and context.
3.11.A.2- Leachate from Pilings
a. Recognize that leachate from creosoted pilings has deleterious effects on water
quality. Advantage should be taken of any funding opportunity that may arise to
replace the Railroad Bridge pilings on Morse Creek or apply appropriate and
acceptable mitigation measures. Rewritten with no major objection.
3.11.B. 1. - Limiting factors
ii. Restore stream meander in the lower river.
iii.
r,u,~l ul r q, ut ,uts u,u t,ut *rl~ ~,u, ~,,~ v~lu,~,,. Encourage conifer regeneration
in deciduous stands along the creek.
iv. Restore and protect estuarine ...
v. Eliminate manmade ...
vi. Restore large woody ...
vii. Restore side...
viii. Implement BMPs...
j,~,~,-/,,-,,, ,~, ,,,~ .,,~,.,.., ~,~,~,,,j~,~,o,~. Rewritten with no m or o ection but
need to see the final language and context.
3.16. B. 1 - Integrating Other Nearshore/Estuary Plans
a. liicoij)oi at~ Reference the estuarine/nearshore project list from the North Olympic
Peninsula Lead Entity Salmon Recovery Strategy into the Watershed Plan in
Appendix ,IA.
b. li~co,~,~,,,d~ Reference the MRC marine nearshore/estuary project lists into the
watershed plan in Appendices BB-ZZ to develop a comprehensive list of nearshore
recovery (restoration and protection) projects that:
i. Is based on interests and concerns identified in the MRC public workshop
series.
ii. Covers shelifish, salmon, forage fisk and other wildlife and their habitats.
Rewritten with no major objection but need to see the final language and context.
G:\CNCLPKT~PLANNING\081903.wpd
3.16. B. 2 - Assessment
The immediate priorityfor the nearshore/marine and estuarine environments is assessment.
a. The Puget $ound Nearshore Project, a partnership between the US Army Corps of
Engineers and numerous state and local agencies and groups, is in the early stages
of an assessment expected to extend to 2005, followed by concentrated action on
priorization and design of restoration andpreservation activities through 2008. It
is then expected that the priority restoration and preservation actions would begin
in 2008. In the interim, early action restoration and preservation work will likely be
done as well. Rewritten with strong City reservations and a veto may still be needed.
G:\CNCLPKT~PLANNING\081903.wpd
Proposed Changes and Vetos to Draft WRIA 18 Watershed Plan Recommendations
Section Pros Cons
3.1.5.D use existing/public water first rewritten per City's interests
3.1.7.D.2 protect fish in low flows rewritten per City's interests
3.1.7.E.1 & H.1 encourage water conservation rewritten per City's interests
3.2.1.E lowest cost septage disposal rewritten per City's interests
3.2.4.A & B locals direct hazard cleanups rewritten less objectionably
3.2.4.C encourage involved public rewritten less objectionably
3.3.1.A ! reference other plans waiting on revised language
3.3.3.A stream rehab good for fish waiting on revised language
and the environment
3.3.5.A protect habitat through public rewritten per City's interests
acquisition
3.3.7.A locals direct flood mgmt rewritten per City's interests
3.3.7.B obtain new flood maps rewritten per City's interests
3.4 biologists know best new section per City request
available science approach
3.5 stormwater directions rewritten still objections
3.8.1 create watershed council waiting on revised langnage
3.10.3.B create public control of waiting on revised langmage
Valley Creek
3.10.6.A & B protect Ennis Creek and rewritten per City's interests
remove fish barriers
3.11.A.2.a protect fish from creosote rewritten less objectionably
3.11 .B. 1 restore Morse Creek rewritten less objectionably
3.16.B. 1 .a and b protect nearshore waiting on revised language
3.16.B.2 protect nearshore rewritten still too broad
G:\CNCLPKT~PLANNING\081903.wpd
--August 19, 2003, by Dr. Todd Irwin
Compendium
"NaUonal and [nternational Organizations that Recognize
the Public Health Benefits of Community Water ,
Fluoridation for Preventing Dental Decay."
Academy o! Spots Dentistry
American Academy of Allergy, Aathma and Immunology
Amertcan Academy al Oral and Maxlllofaclal Patholo~
~erlca, Academy o~ ~latrlcs
Amedcan Academy ol
American Ass~latlofl o[ Oral and Ma~llo~acial
American C~nc~ Socle~
American College of Dentists
~e~c~n College of Phy~lclam Ame~can
American Denial A~soclatlon
Amerlon ~lb]lc Health Ass~latlon
~nertcan 50c~e~ of Clinical Nutrition
AmeUcan ~lety ~ ~nlis~y for
American ~iety for NutdUonal
~erlcan S~t~nt ~n~al
American Vet~lna~ M~IOl
A~lallon for Aca~mlc H~lth Onlets
~laflon al Maternal and Child Health
Ass~latlon al State and Te~tffofial ~ntal DIr~on
British Dema] Assoclation
BnlBh Fluoridation Society
itrltl~h Medical A~sociatton
Canadian Dental Association
Canadian l~ntal ltygienlst~
Canadian Medical As~clatlon
Canadian Nurses Ass~iatlon
Canadian Paed~t~c ~de~
Canadlan ~blic Health Ms~l~tlon
Ch~olate Manufa~en As~lat~n
Delta ~ntal Plans gss~lation
g~o~an O~$anl~tlon [o~ ~tles Research
~DI World Dental F~e~atlon
Federation o~ $~lal C~e Ot~ni~tlon~ In ~nllstry
Academy al ~ntl~ty ~or Pe~mn~ ~th Dl~abllltk~
~etlcan Rs~ation of Hmpital
Rmedcan ~e~ for GaStric
H~pan[e Dental As~latlon
Imemational A~latlon fo~ ~1 R~a~ch
Intematloml ~lat~n ~t O~h~ontic~
Intema~lonal ~gege o~
Ins:ilute al Medline
National Academ~ o~ Sciences
Na~onal A~oclatlon al Coun~ ~d CI~ Health
National ~s~tlon of ~ntal A~lstants
National Conlecti~ets
~atLonal Coun~ Against ~ealth Fraud
National Dental A~lstants A~lntlon
National Dental Hy~enlsts' R~iatio~
~atlonal ~wn S~dmme ~ngres~
National Duwn Syndrome
National Poundation ~ DentIst~ ~ot the Handlcap~d
N~tional ~dney ~undation
National ~A
National R~carrh Coun~l
~ie~ o~ ~edcan Indian
~e ~ntal Health Pounda~on (al ~llf°r~a)
US ~ment ~
US ~bllc He~th
~ntets ~o~ Dlsea~ Con~ol a~d Ptev~tlon
Indian H~lth ~ {l~)
~ational Institute of ~ma] and Cmnlo[acla] Rematch
(NIDCR)
World Federation of Dtth~ontls~s
Worl~ Hca]th O~anl~tlon
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
August 19, 2003
CITY COUNCIL
Michael Quinn, City Manager ~
Vision, Goal and Objectives Statements
Summary: The attached 2004 Goals & Objectives have been resubmitted for your review from
the last meeting. Due to the scheduled workshop review on the Watershed Plan, this item is being
scheduled under Other Considerations for the Council to allow for a similar open discussion of the
subject. The current task is to modify or accept the statements. The Council will have a future
review session of all these statements plus a detailed listing of programs/projects for budgeted
actions, at which time additional input and modifications can be made.
Recommendation: Review the document and either modify or accept the statements.
Ba ckgrou n d / An alysis: I have not added any further information different from the last packet.
I have attached the pr/or information, without the project list, as a reference for your consideration.
It is my understanding that the main reason for the deferral of this item from the last meeting was
to give the Council more time to review the statements. If the concern is that we need a
reorganization of the statements to accommodate a new listing of projects for the 2004, this can be
accomplished later as part of the Budget review process and in concert with the newly elected
Council members in November. The staff has already prepared their Budgets in concert with the
existing and proposed Vision, Goal and Objective statements.
G:~vIASTFORM\COUNCIL.WPT 14 A
Last Revised: 6/29/99
TR . NGELE$
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
July 30, 2003
CITY COUNCIL
Michael Quinn, City Manager c~'t~ -
2004 Goals/Objectives & Visioning Workshop
~ The attached 2004 Goals & Objectives document has been developed based upon the
2003 format with some minor additions to objectives and the major addition of a Vision Statement.
The current task is to review and modify as necessary to reflect the Council's policy direction.
Recommendation' Review the document and either modify/accept or defer until a future date
the approval of these statements.
Back round/Anah'sls: The Goal statements are intended to define broad policy direction and
give the City propose and direction as to what is important to us as a community and organization.
Consequently, they are very generic and not as specific in detail toward how they will be
accomplished. We add the Objectives statements to become more specific and define a desirable
outcome and specify functionality. The Programs/Projects section actuallybecomes our Action Plan
where we specifically define progress, commit resources, and measure our success in acl~ieving the
above Goals & Objectives. It is these detailed programs and projects which get incorporated into
our Budget and CFP work plans. It is not uncommon for the basic Goals & Objectives to remain
fairly static over time with only minor modifications, which has been our experience. The action
plan of Programs/Projects changes drastically each year depending upon the priorities of Council and
our available resources.
As a proposed addition, a "Vision Statement" defines the guiding image of success for our
organization/community. It is all about where we are going. When we have a common vision, the
organization can concentrate its resources with a common focus, and be a source of inspiration to
its employees. A vision statement should be credible, responsive to change, be a guide for action,
and motivate us to accomplish our goals and objectives. The role of the vision statement is to drive
our future planning process, dictate what we do, and challenge us to succeed in our efforts. The key
ingredients of a good vision are that it is developed by leaders, it is widely shared and supported, and
it is positive in its future direction. This sample vision statement has been developed by the
management staff. It is suggested that the Council review this statement and interact to accept or
modify the statement at the work session or at a future meeting. Once this portion is done with the
Vision, Goals and Objectives; the Programs/projects can be specified later as part of the Budget.
G:klvlAS TFOKM\C 0 UN C IL.WPT
Last Revised: 6/29/99
3
CITY OF PORT ANGELES
VISION STATEMENT
COUNCIL GOALS - OBJECTIVES AND
DEPARTMENTAL PROGRAMS / PROJECTS
2004 - OUR COMMUNITY WORKPLAN
VISION STATEMENT:
~ enhance the quality o.flife in Port Angeles, we envision a City that protects its ci't!z, ens and
~rovideS se. rvicesfOr their Well-being; that Promotes a healthy ed°n..°mY :and ~espbnsible
~tewardship o. fOur natural beauty; that respects and encouralles diversity; and that engages
our citizens as partners in tnaking PorL4ngeles a great place to ltve, work andPtay.
GOAL: FINANCIAL STABILITY
Provide consistent and quality municipal services through the adequacy, uttTization, and
development of financial resources that maximize return on investment, leverage of outside
sources, and equity for local taxpayers.
* Update and improve long-range financial projections, data analysis, and trend profiles to
facilitate strategic forecasting.
* Minimize diminishing operating reserves and maintain fund balances at prescribed policy levels.
-1-
* Evaluate capital equipment replacement and capital facility support with a long-range plan.
* Minimize potential tax, fee, and utility rate increases while reviewing staff and operations to
maximize effectiveness.
* Pursue outside grants and loans whenever feasible.
* Resolve litigation and minimize financial impact on the City through a pro-active risk
management strategy.
* Increase efficiencies through support efforts to decrease the negative impacts of state imposed
mandates and program responsibilities.
* Minimize jail costs without reducing public safety through financial, sentencing, and
incarceration review and altematives.
* Diversify revenue soUrceg to the greatest extent Possible,
GOAL: INTERGOVERNMENTAL RELATIONS
Promote communications, legislative influence, and agency cooperation with all public entities
on the North Olympic Peninsula, as well as State, Federal, and Tribal agencies which impact
our community and environment.
* Interact with other public agencies and their staffs in a productive, professional, and
participatory process that enables cooperation, fiscal economy, and effective results which serve
our community.
* Protect the City's water system as it relates to impacts of the Elwha River Dam removal project.
* Coordinate major capital projects, financial impacts and resources, and strategic goals to
promote a commonly shared vision for future benefits to our cormmunity and region.
* Strengthen partnerships and communications through joint strategy and planning sessions with
other local agencies and community stakeholders.
-2-
GOAL: QUALITY MUNICIPAL SERVICES
Organize and provide municipal services that are oriented toward meeting the needs of our
citizens, effectively utilizing available resources, and achieving improvements in our
community's quality of life.
* Assure that community support services are provided, within available resources, to aid those
segments of our community most in need such as the elderly, disabled, children, and others
needing assistance.
* Strategically plan municipal services to maximize their efficiency and effectiveness.
* Update, modify, and enforce local regulations and codes which reduce nuisances, improve
permit processing, and orients regulations in a more user-friendly direction.
* Protect and preserve the community's quality of life through public safety services conducted
with the highest level of professionalism and integrity.
* Assure that the community is served by safe and effective utility and transportation
in~astmcture.
* Provide programs, facilities, and services which enhance recreational, cultural, and social
opportunities for enjoyment by the community.
GOAL: EMPLOYEE EXCELLENCE
Expand programs and policies that enhance the work environment, stimulate employee
performance, and promote customer service to assure the provision of qualify municipal services
attd prepare our employees for the future challenges in municipal government.
* Continue leadership training and development for employees.
* Incorporate Customer Commitment and Employee Values into the workplace.
* Maintain employee incentive programs to encourage creativity and increase morale.
* Integrate employees and work divisions with cohesive teamwork and organization.
* Emphasize service to the customer with a "can-do" attitude that concentrates efforts toward pro-
active results.
-3-
GOAL: COMMUNITY DEVELOPMENT
Develop policies and promote implementation measures that enact our Comprehensive Plan,
preserve the character of our community, and provide the necessary public facilities and
infrastructure consistent with our vision for the future.
* Monitor efforts and impacts associated with utility legislation, financing, and operations.
* Maintain, replace, expand, and improve necessary public facilities and infrastructure to serve and
protect the community's needs within available resources of the Capital Facilities Plan.
* Review and evaluate the feasibility and cost/benefits of fiber optic expansion, or other
technological source, to provide broadband services and other advanced technical, commtmication,
and information services to the community.
* Update and prepare comprehensive plans and strategies to guide our future capacity, quality,
design, and capitalization of public facilities and infrastructure.
* Comply with intergovernmental regulations and goals that impact our provision and operation of
public utilities.
* Develop a property management plan for all land and facilities which provides an inventory and
information suitable for pro-active decision making.
* Evaluate the options and impacts of expanding the UGA and corresponding annexation plan.
* Establish a regular maintenance program for City facilities with a comprehensive assessment and
replacement analysis completed on a periodic basis.
* Promote citizen & business involvement and responsibility in neighborho0d maintenance, safety
and improvement programs.
GOAL: ECONOMIC DEVELOPMENT
Stimulate the community's economy through a combination of policies and programs w. hich
diversify the economic base, support the community and resource-based activities, provtde
adequate infrastructure and support, promote the opportunities for high technology and
innovative applications for our business and industrial base, and establish the community's
~rominence as the service and activity center of the North Olympic Peninsula.
-4-
* Recommend and implement economic development strategies and projects, as well as
informational reports on local economic activity.
* Collaborate with other agencies to promote a timely cleanup and redevelopment of the Rayonier
site that serves the best interests of the corporation and the community.
* Cooperate with the Port of Port Angeles to stimulate investment and development of all Port
property within the Port Angeles jurisdiction.
* Support efforts of the Economic Development Council, Port Angeles Downtown Association,
Chamber of Commerce, Visitor and Conventions Bureau, and other community agencies to create
a positive business climate that stimulates private investment.
* Promote tourism and establish linkages with Victoria, B.C., Puget Sound cities, and other
Cascadia area communities to enhance economic opportunities.
* Revitalize the downtown core and create an economic partnership with local business that
encourages economic vitality, encourages pedestrian interaction, and incorporates the objectives of
the "Main Street" model.
* Explore opportunities to support and promote the economic diversification of our community,
especially in the areas of advanced technology, marine industrial, telecommunications, and other
potential businesses that can expand our local economy.
* Promote participation in public/private partnerships in order to leverage opportunities for outside
capital investment, consolidate resources, and seek creative financing.
GOAL: COMMUNITY LIVABILITY
'rotect, preserve and enhance the quality of living within our community which fosters a
commitment toward excellence in environmental~ cultural~ social, and physlcal benefits to our
citizens.
* Promote responsible efforts of forest management, fish preservation, and other programs that
preserve, protect, and balance our community's livability with our natural environment while
stimulating economic activity and family wage jobs.
* Research and adopt as necessary new ordinances that improve community aesthetics and welfare
through responsible enforcement and regulations as well as heightened community awareness.
-5-
* Acknowledge citizens and businesses for civic contributions, community improvements, and
public service in all forms of community participation.
* Promote our annual clean-up and recycling events through improved results and increased
participation.
* Rehabilitate neighborhoods through improvements to irrlSastmcture, development of
maintenance programs, and enhancing neighborhood aesthetics,
GOAL: COMMUNITY RELATIONS
Enhance citizen - government communication in order to promote a more responsive and
accountable municipal organization which functions with understanding and support for its
constituency.
* Improve the government access programming and information available on Channel 21 to
promote topics of interest, information, and welfare to the community.
* Strengthen community participation and interaction in local government affairs.
* Develop performance measures to gauge the effectiveness of municipal services and customer
satisfaction.
* Utilize technology to improve informational exchange and communications between the City and
our customers.
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
August 19, 2003
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities~~''
CSO Flow Monitoring Upgrades
Summary: Geotivity, Inc. has installed and maintains flow measuring and recording devices at
each of the City's 5 Combined Sewer Overflow (CSO) sites as required by the Wastewater
Treatment Plant's (WWTP) National Pollutant Discharge Elimination System (NPDES) permit.
The flow recorders need to be upgraded to ones that can provide "realtime" data to meet new
requirements of the NPDES permit.
Recommendation: Authorize the Mayor to sign a purchase order with Geotivity, Inc. for
the RMI 1100 flow recorders in an amount not to exceed $34,500.
Background/Analysis: In January 2000, the City replaced the Flo-tote flow recorders at each of
the 5 CSO sites with RMI 1100 flow recorders. The RMI 1100 units are products of Geotivity,
Inc., who completed the installations in February 2000. Currently they also maintain the units
and do monthly data uploads, which they post on a website for the City and its consultants' use.
The latest NPDES permit issued to the WWTP on May 31, 2002, includes specific monitoring
and reporting requirements for the 5 CSO sites which include immediate notification to the
Department of Ecology of dry weather overflows. In order to meet these requirements, the flow
monitoring devices at each CSO should be capable of notifying City staff when a CSO event is
occurring. Geotivity, Inc. has developed a "realtime" CSO flow recorder, Qtrek V2, that
transmits data via cellular phone technology to Geotivity, Inc. Geotivity, Inc. then converts the
data to a format that the City or its consultant can access and use for analysis and reporting
purposes. In addition, this system will notify the City via email of CSO events as they occur,
which would trigger a notification process that the City is developing.
Another benefit of these flow recorders is that once we know a CSO event is occun/ng, we can
go to a CSO site and take grab samples, which is another requirement &the CSO permit.
Currently, City staff have to guess when there is a rain event that is likely to trigger a CSO event,
and go to the CSO sites to sample. If the CSO event has not occurred when they arrive, they
have to come back later, wasting time and resources.
August 19, 2003 City Council
RE: CSO Flow Monitoring Upgrades
Page 2 of 2
The City has received a quote to exchange 4 of the RMI 1100 flow monitors and upgrade to the
Qtrek V2, including installation, of $30,800. It is recommended that $34,500 he allocated for
this work to allow for contingencies. Additional wastewater funds for the upgrade will not be
required. Funding for the upgrade will be from a reallocation of net task savings within the
existing 2003 Wastewater budget. The Qtrek V2 will not be installed at the Pump Station 1 CSO
site, as that site will be eliminated by the end of 2004. The current average cost for Geotivity,
Inc. crews to visit each of the sites once a month is $1400. The monthly operating cost after the
upgrade will be $400. This will result in an estimated net cost savings of $1000 per month for
data collection. The Qtrek V2 upgrade is unique to the RMI flow monitors and a less costly
alterative is not available.
It should be noted that Chapter 70.95A RCW allows an exception to bidding requirements for
pollution control facilities. It is recommended that the Mayor be authorized to sign a purchase
order with Geotivity, Inc. for 4 RMI 1100 flow recorders.
The UAC, at their August 12, 2003 meeting, endorsed the recommendation.
16
WASHINGTON, U.S.A.
CiTY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
August 19, 2003
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities
Elwha Underground Rebuild Phase I - Project 02-11
Summary: Three sealed bids were received for the Elwha Underground Rebuild Phase I project
to rebuild approximately 4700 feet of underground electric. The Iow bid of $206,689.05
submitted by Superior Electric Northwest, Inc. of Bothell, Washington, when combined with
other anticipated costs, exceeds the $230,000 allocation in the 2003 CFP by approximately
$70,000.
Recommendation: Approve allocation of additional funds from light fund reserves in the
amount of $70,000, and award and authorize the Mayor to sign the contract with Superior
Electric Northwest, Inc. of Botheil, Washington in the amount of $206,689.05, including
sales tax.
Background/Analysis:
The City water pumping facility at the Ranney Collector is served by a 2.5 mile direct buried
12.47 kV underground line along the old railroad fight of way (Milwaukee Avenue) installed in
1977. The expected life of underground cables is 20 to 30 years. The cables on this line have
been experiencing one or two failures per year over the last few years including one last month.
Each failure requires several days to locate and repair. The number of failures can be expected to
increase rapidly over the next 3 to 5 years if the cables are not replaced.
The rebuild of this line in three phases over a three year period was proposed, and Phase I
included in the 2003 CFP. The design of the line rebuild has been completed for all three phases.
The project involves the installation of two 5 inch power conduits, one 4 inch communications
conduit, power cables and associated equipment. The relocation of the trench in the Milwaukee
Avenue right of way to 7 feet off of the south right of way line, places the conduits in the City's
standard electric location in a 100 foot right of way. This location was selected for several
reasons: eliminate conflict with the future development of Milwaukee Avenue CFP TR 08-99,
minimize brushing and grabbing requirements, and minimize the conflict with the private gravel
operation, the proposed Elwha water treatment facility and the landfill transfer station.
Phase I of the project is for the 4700 foot section of line from 18th Street to the overhead crossing
of Dry Creek. Three sealed bids were opened on August 6, 2003, and the low responsible bid of
$206,689.05 including sales tax was submitted~by Superior Electric Northwest, Inc. of Bothell,
Washington.
Il
BID RESULTS
BIDDER BID (Includes Sales
Superior Electric Northwest, Inc. $206,689.05
Olympic Electric Company, Inc. $221,754.88
Aldergrove Construction, Inc.
$227.
Engineers Estimate
$234,151.50
This bid, when combined with the expected City provided materials cost of approximately
$75,000 and surveying cost of $5,200, exceeds the $230,000 budgeted amount by approximately
$58,000. The primary reasons the cost exceeds the budget are the cost of cable increased by
$16,000, and the relocation of the trench to the standard right of way location resulting in the
clearing of brush and stumps at an estimated cost of $30,000 plus survey costs of $5,200.
An allocation increase of $70,000 will leave approximately $13,000 as a contingency for
unforseen costs. The UAC, at its August 12, 2003 meeting, endorsed the staffrecommendation
following review of the staffproposal to increase the allocation by $70,000 and award the
contract.
SUMMARY OF COSTS AND FUNDING
COST ITEM COST FUNDING ITEM FUNDING
(Includes Sales Tax)
Construction $206,689.05 Budget $230,000.00
Survey $ 5,200.00 Allocation fromlight reserves $ 70,000.00
Material (city provided) $ 75,000.00
Cost Total $286,889.05 Funding Total $300,000.00
Staff recommends the City Council approve allocation of additional funds from light fund
reserves in the amount of $70,000 and authorize the Mayor to sign the contract with Superior
Electric Northwest, Inc. of Bothell, Washington at a cost of $206,689.05 including sales tax.
N:\CCOUN C ILLe INAL\Elwh a Underground Rebuild, Proj 02-1 l.wpd
18
.
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
August 19, 2003
CITY COUNCIL
Michael Quirm, City Manager ~
Property Lease and Professional Services Contracts - Historical Society
I Summary: Two contract documents are proposed for Council consideration involving (1)
Commercial Premises Lease Agreement (Lease), and (2) Contract for Museum Development
(Services) associated with the Clallam County Historical Society at our Carnegie Building site. The
Lease agreement provides a stable and historical presence for the development and operation of a
museum highlighting the history, culture and visions of our community. The Services agreement
provides for the interior improvements necessary to effect a museum display and program utilizing
Idedicated grant funds for this purpose and sub-contracted through the Historical Society to a
professional services consultant.
_
Recommend ation: These two contracts have only recently been finalized as to all the language
and are under review by the Historical Society. With the anticipation that there will be no
substantive changes, other than a possible minor language change, the contracts have been added to
this agenda for approval. The basic concepts have been reviewed by the Finance Committee, but the
actual language in this final version is new. The reason for the time pressure to proceed is that the
;ervices contract is time sensitive in the schedule to meet a museum opening in June, 2004.
Background / Analysis: The Carnegie Library Building has been the focal point since 1998 of
an effort by the City, Historical Society, Clallam County, School District, and others to preserve our
local heritage. While the museum was displaced from the County Courthouse anck:some exhibits
were displayed in the Federal Building, the community did not have an active'museum that
adequately served the needs of the community and tourists. With foresight of the City Council and
community leaders, the previous library facade was removed when the new library was constructed,
and a dedicated effort was launched to save and seek capital funds for the restoration of the Carnegie
Building. Happily, we are under construction and look forward to the preservation of this building
and the operation of a museum. The following two contracts deal with dedicating this building to
a museum operation for the public benefit to the community.
While I have included the contracts for your detailed review, the significant items associated with
these contracts are specifically addressed as follows:
Commercial Premise Lease Agreement
19
G :kM ASTFO RM\CO UNCIL,WPT
Last Revised: 6/29/99
Section 2 - Use of premises and purpose: The use is dedicated for a museum and git~ shop
oriented to preserving the heritage and culture of the area. The main concern was that the museum
maintain a high quality operation and not detract from the benefit anticipated to the public.
Consequently, the second paragraph is expressly written to help measure the success and quality of
the museum operation. This is a unique application, especially in a lease agreement. We also
identified other operational responsibilities of the lessee, and made allowance for our Sister-City
artifacts to be displayed as necessary at the museum.
Section 3 - Term: The initial term is established for 20 years. This time period provides the
lessee enough time to create a stable and consistent program that meets the needs of the community.
Section 4 - Renewal Option: The renewal is optioned at the mutual consent of the parties, and
established at multiple 1 O-year renewal terms. While the terms and conditions are set initially in the
original 20-year term, these renewal options do allow for some modification as mutually agreed.
Section 5 - Rent: The rent is set at SI/month. The rationale is that the City is restoring the
building for a public purpose and use. Instead of supporting that use on an operational basis, the
community will enjoy the public use without taxpayer subsidy, although the City did help fund the
capital restoration. The Historical Society is pursuing an operational support agreement with the
County for support funding, along with their other resources to operate the museum and meet their
obligations of this agreement. Ifa market rent were charged for the building, it is unlikely that the
Historical Society would generate enough operating revenue to meet such liability and the service
would cease to exist at the proposed level in the project. As another example of providing the public
with a contracted service, the City contracts for the operation of the Art Fiero Marine Life Center
with Peninsula College, and pays $45,000 in operational support. While we have paid on the capital
end, this level on an on-going operational commitment will eventually exceed the capital investment.
Section 8 - Utilities: The lessee is responsible for all utilities billed on a monthly basis for
their operation.
Section 9 & 10 - Maintenance: These sections detail the responsibilities of the two parties
with the lessee primarily responsible for janitorial and miscellaneous maintenance, and the City
responsible for structural maintenance as is typical with property ownership.
Section 19 - Dispute Resolution: This section allows for disputes not settled by the parties
to be sent to a three-person panel to arbitrate the decision in a binding fashion. It has been written
to assure neutral and objective review by selected panel members.
Section 21 - Fiscal Records: This section requires fiscal information and quarterly activity
reports to aid the City in assessing performance.
Contract for Museum Development Services
Section 1 - Scope of Services: This section identifies the responsibilities of the contract
service provider. Phase I and Phase II services are identified in the contract which c~orrespond with
the attached scope of work in a sub-contract between the Historical Society and Paci~¢ Studio. The
Historical Society has been the liaison with Pacific Studio and have contributed many hours toward
the scope of this sub-contract, thus we have structured this contract in this fashion rather than
directly with the City.
Section 2 - Ownership of Exhibits: The display cases have been agreed to be the property of
the Historical Society, however, in the event of default, the City would have the option of retaining
these cases for future museum use.
G:kMASTFO RM\COUNC IL,WPT
Last Revised: 6/29/99
20
Section 4 - Compensation and Method of Payment: The contract involves $250,000 of which
up to $50,000 applies to Phase I services and the balance to Phase II. The source of funds are the
federal and state grants received and dedicated in part for these interior improvements to the
building.
G :\M A S TFO RM\COUNCIL. WPT
Last Revised: 6/29/99
21
COMMERCIAL PREMISES LEASE AGREEMENT
THIS AGREEMENT is executed in duplicate this __day of August, 2003, by and between the
CITY OF PORT ANGELES, a Washington municipal corporation (hereinafter "lessor") and the CLALLAM
COUNTY HISTOILICAL SOCIETY, a Washington nonprofit corporation (hereinafter "lessee").
WITNESSETH:
WHEREAS, the lessor is the owner of the Carnegie Library Building, hereinafter referred to as "the
premises", which is situated upon the real property located in Clallam County, state of Washington, City of
Port Angeles and is referenced as the common site address of 205 S. Lincoln Street; and
WHEREAS, the lessor is currently involved in a renovation project of the premises and desires to
preserve the public use of the premises for the benefit of the community; and
WHEREAS, the lessor is statutorily authorized to provide cultural and recreational services, which
may include contracting to operate a historical museum and/or leasing property for such purposes; and
WHEREAS, the lessee has been organized for the express purpose of preserving and promoting the
heritage of the local area; and
WHEREAS, both parties desire that the premises be managed and operated as a place for public
enjoyment and education involving preservation of community heritage, display of historical artifacts,
informative presentations, and other related activities in accordance with the provisions, terms and conditions
&this agreement; and
WHEREAS, the parties have executed a separate Contract for Museum Development Services,
which provides for the lessee to perform, and the lessor to pay for, museum development services and which
will result in the premises being outfitted with high quality programs and exhibits and other necessary
improvements such as office and retail sales furnishings;
NOW, THEREFORE, in consideration of the mutual undertaking and promises contained herein,
and the benefits to be realized by each party, and in future consideration of the benefit to the general public
from the enhancement of the economic and historical environment of the City of Port Angeles to be realized
by the performance of this agreement, and as a direct benefit to the lessor, the parties agree as follows:
1. Leased premises. Lessor hereby leases to lessee, upon the terms and conditions herein set
forth, the real property situated at 205 S. Lincoln Street in the City of Port Angeles, Clallam County,
Washington, legally described as follows (hereinafter "the premises"), to-wit:
The building, and adjacent pedestrian walkways and ramps providing
ingress and egress to said building, located within the northerly 130'
(feet) of the easterly 150' (feet) of the following legally described '
property: the north 370' (feet) of the east 220' (feet) of Suburban Lot
26 E, Townsite of Port Angeles, Clallam County, Washington, which
is also identified as Clallam County tax parcel # 0630001026000000.
2. Use of premises and purpose. The premises shall be used for the operation of an historical
museum and gift shop for the express purpose of preserving and promoting the heritage and culture of Port
Angeles and Clallam County, and activities incidental thereto, and for no other purpose without the prior
-1-
written consent of lessor. Said museum's exhibits and displays shall be of a high quality and be well-
maintained in order to provide quality service to the public.
The quality of the museum shall be measured by how well lessee's efforts reasonably meet the
following objectives:
To tell the story of the people of Clallam County, thus creating a museum that reflects the
social history and provides social interaction for the conmqunity.
To feature exhibits that will be user-friendly and highly interactive, using technology as a
key structural component when applicable.
To strive for an increase in the number of visitors to the museum each year.
To earn continuing support, fiscal or otherwise, from other community institutions.
To keep a 67~h percentile or above rating of the museum in an annual survey of visitors.
To include the display of artifacts from the Clallam County Historical Society's collection.
To create experiences that support the wide-ranging visitor demographics.
To support tourism by promoting historical sites and events in Clallam County and Port
Angeles, and to function as a conduit to other museums within the county.
To extend students' classroom learning by developing an experience that provides
compelling activities upon which area teachers may build curriculum.
Lessee shall not allow undue noise, vibration, or offensive odor. Lessee shall not allow use of the
premises in any way which would violate any certificate of occupancy, make void or voidable any insurance
then in force with respect to the premises or make it impossible to obtain such insurance or cause an increase
in the premiums therefor, cause structural injury to all or any part of the premises or to any improve/nents
constructed thereon, create or continue a public or private nuisance, use the premises for any illegal purpose,
or not comply with federal, state, and local laws and policies applicable within the City of Port Angeles.
Specifically, lessee shall exclusively occupy, operate, and manage the premises in a manner
commensurate with the high quality reasonably expected by the public according to the provisions, terms,
and conditions of this agreement. Lessee shall operate the premises, with respect to the promotion and
marketing of events, scheduling and staffing of hours of operation, display coordination, security of artifacts
and display materials, policies and procedures governing operations, and other necessary and appropriate
actions, for the benefit of the public and the accomplishment of the purpose of this agreement. Lessee shall
be responsible for the payment of Washington State sales tax resulting from the operation of the gift shop.
Lessee shall allow lessor free temporary use of the premises when it is available and does not conflict with
scheduled activities by lessee. Lessor shall be responsible for any increased maintenance or out-of-pocket
costs incurred as a result of such special use.
With respect to Sister City artifacts, lessor may make available to lessee artifacts and gifts
received from any and all sister cities of the City of Port Angeles for use in displays which'respect the
cultural and historical significance of the artifacts. The decision on the use of such artifacts and gifts in
any such display shall rest solely with lessee.
3. Term. The term of this lease shall be for a period of twenty (20) years and shall commence
on the Ist day of January, 2004, and ternainate on the 31st day of December, 2023, inclusive.
4. Renewal option. This lease shall be renewable for three (3) periods often (10) years each,
the first renewal term commencing on the first day of January, 2024, and terminating on the 3 lS' day of
-2-
December, 2033, inclusive, by mutual agreement of the lessor and lessee. Such mutual agreement shall be
in writing and executed at least one (1) year prior to the expiration of the initial term. The terms and
conditions of the lease~for such renewal term shall be identical with the original term, except that either party
shall have the right to request that the amount of the rent be renegotiated, that any issue not already addressed
in this agreement be considered for inclusion in the agreement, and/or that any other provision of this
agreement be considered for modification.
5. Rent. Lessee agrees to pay to lessor as and for the monthly rental amount for the
premises the sum of One Dollar ($1.00) per month, payable annually in the amount of $12.00 on or before
January I of each year. In the event this agreement is determined to be subject to state leasehold excise tax,
lessee shall be responsible for paying the tax or obtaining an exemption from the Department of Revenue.
6. Covenant of quiet enjoyment. Lessor covenants and agrees that lessee, upon
performance of all of lessee's obligations under this lease, shall lawfully, quietly, and exclusively hold,
occupy, and enjoy the leased premises during the term and any renewal term of this lease without disturbance
by lessor or by any person having title paramount to lessor's title or by any person claiming under lessor,
subject to the other terms and provisions of this lease and subject to all mortgages, underlying leases, and
other underlying matters of record to which this lease is or may become subject to and subordinate.
7. Acceptance of premises. As of the date of this lease, the premises are in the process of
being remodeled by lessor, and lessor is proceeding with due diligence to complete such work as soon as
practical. Upon completion of the premises remodel and issuance by the proper building authority of a
certificate of occupancy (or a comparable determination that all such work performed by lessor and its agents
is in compliance with applicable construction, health, safety, environmental, and other codes), lessee shall
examine the premises and advise lessor of lessee's acceptance of the same in its present condition or of any
deficiency needed to be remedied prior to lessee's occupancy thereof. The taking of possession of the
premises by lessee shall constitute acknowledgement by lessee that the premises were then in good and
tenantable condition and as represented by lessor.
8. Utilities. In addition to the rent provided in Section 5 above, lessee shall pay all charges for
heat, light, power, water, wastewater, solid waste, stormwater, telephone, internet connection, and other
services or utilities used, rendered, or supplied upon or in connection with the premises, and lessee shall
indemnify lessor against any liability or damages on such account. Lessor shall be responsible for any
connection charges or other related charges to establish the initial connection of the utility service, with the
exception of the telephone service which shall be the total responsibility of lessee.
9. Maintenance by lessee. Lessee shall keep the premises in a neat, clean, and sanitary
condition, and shall keep the premises and all items therein installed by lessee in good condition, except
only for reasonable wear and tear and damage caused by any act or omission by lessor, its .employees,
agents, invitees, or licensees. Lessee shall be responsible for general maintenance of the p~:emises which
would reasonably be interpreted as janitorial in nature, including without limitation daily janitorial and
cleaning surfaces of the floors, walls, windows, and restroom areas, replacement of light bulbs, removal
of snow, ice, and debris from pedestrian walkways, and other general cleaning tasks as necessary to
maintain a safe and sanitary environment for the public. Nothing in this agreement shall prevent lessor
from assisting in these tasks and/or providing any equipment necessary for accomplishment of these tasks
at the sole discretion of lessor. In addition, lessee shall be responsible for repair and maintenance for all
property items under its direct ownership or management, such as display cabinets and cases, operating
equipment such as telephones, computers, and other office equipment, and special lighting or security
equipment necessary for the effective display of artifacts and items.
25
10. Maintenance by lessor. Lessor shall be responsible for the repair, maintenance, and upkeep
of the premises not set'forth as the maintenance responsibility of lessee in Section 9 above, including without
limitation repair of HVAC equipment, exterior and interior surfaces, roof, foundations, utility infrastructure
to serve the premises, exterior landscaping, and other related items involving structural and mechanical
maintenance and repair.
11. Alterations and improvements. Lessee shall make no changes, improvements or alterations
to the premises without first obtaining the written consent of lessor, which consent shall not be unreasonably
withheld. Except as otherwise provided herein, all changes, improvements, alterations, and repairs, if any,
made by lessee shall remain on the premises and shall become the property of lessor upon the expiration or
sooner termination of this lease. Lessee shall not suffer or permit the imposition of any liens against the
premises, and lessor may, as a condition to consenting to alterations, require that lessee give security
satisfactory to lessor that the alterations and improvements will be completed free and clear of liens and in
a manner satisfactory to lessor. Trade and other fixtures purchased and installed by lessee which can be
removed without injury to the premises shall be and remain the property of lessee, provided however that
exhibits and other items paid for by lessor pursuant to the above-mentioned Contract for Museum
Development Services may become the lessor's property as provided in Section 2 ofsaid Contract. Interior
design schematic of the premises must be reviewed and approved by lessor with regard to display cabinetry
xvhich is to be permanently attached to the structure.
12. Indemnification. Lessee shall indemnify lessor and hold lessor harmless from and
against any and all claims, demands, causes of action, suits, or judgments (including costs, attorney's
fees, and expenses incurred in connection therewith, whether or not suit is filed) for deaths or injuries to
persons or for loss of or damage to property arising from or out of any occurrence in, upon, or at the
premises and areas adjoining the same, or the occupancy or use by lessee of the premises or any part
thereof, or occasioned wholly or in part by any act or omission of lessee, its agents, contractors,
employees, servants, successors, assigns, invitees, or licensees, unless such damage is caused by the sole
gross negligence, willful misconduct, or intentional act of lessor. Lessee shall immediately notify lessor
in writing of any claim for death of or injury to person or damages to or destruction of property or of any
other condition or circumstances arising upon or in connection with the premises which may expose
lessee and/or lessor to liability. Additionally, lessor shall have the reciprocal obligation to likewise
indemnify lessee and hold lessee harmless in the same manner as set forth above with regard to any claim
arising out of or relating to lessor's ownership of the premises and maintenance obligations hereunder.
Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, as
now or hereafter amended, then in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence of lessee and
lessor, its officers, officials, employees, and volunteers, lessee's liability hereunder shall be only to the
extent of Iessee's negligence. It is further specifically and expressly understood that the indemnification
provided herein constitutes lessee's waiver of immunity under Industrial Insurance, Title 51 RCW, solely
for the purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this Section 12 are intended to and shall survive the expiration or sooner
termination of this agreement.
13. Liability insurance. Lessee shall at its expense maintain public liability and property
damage insurance insuring against any and all claims for injury to or death of persons and loss of or damage
to property occurring upon and/or about the premises. Such insurance shall have liability limits in an amount
26
to meet the Iessor's current standard requirements, but not less than $1,000,000.00 for each occurrence and
$2,000,000.00 in the aggregate per year. In no event shall the limits of said policy(ies) be considered as
limiting the liability of lessee under this agreement.
All such insurance shall name lessor and lessee as co-insured, with severability of interest
endorsement. All such insurance shall be issued by carriers acceptable to lessor and shall contain a
provision whereby the carrier agrees not to cancel or modify the insurance without sixty (60) days
prior written notice to lessor. Lessee shall famish lessor with a certificate evidencing the aforesaid
insurance, and renewal certificates shall be furnished to lessor at least thirty (30) days prior to the
expiration date of each policy for which a certificate was theretofore furnished. Lessor shall be entitled
to pay any insurance premium not promptly paid by lessee and to charge back that cost to lessee as
additional rent hereunder.
14. Lessor's property insurance. Lessor shall at its expense maintain a policy of standard fire
insurance with extended coverage for the premises in the amount of its replacement value. Lessor may cause
such insurance to name lessee as a co-insured, provided however that lessee understands and acknowledges
that such insurance does not cover the personal property of lessee located on the premises and may not cover
fixtures installed by lessee. Lessor shall have no liability whatsoever for any loss or damage to the property
o flessee. All proceeds of any such insurance shall be payable to lessor and shall be applied to the restoration
of the premises to the extent provided in Section 17 below. Any proceeds of such insurance remaining after
such restoration shall belong to lessor.
15. Waiver of subrogation. Lessor and lessee hereby mutually release each other from liability
and waive all rights of recovery against each other from any loss, to the extent insurance proceeds are
recov~ered for such loss, from any insured risk under their respective insurance policies on the premises and
contents, including, without linfitation, any fire insurance policies and extended coverage endorsements
thereto. This Section 15 shall be inapplicable i fit would have the effect, but only to the extent that it would
have the effect, of invalidating any insurance coverage of lessor or lessee.
16. Assignment and subletting. Neither this lease nor any right hereunder may be assigned,
transferred, encumbered, or sublet in whole or in part by lessee, by operation of law or otherwise (except
assignment by lessee of its rights hereunder to a successor nonprofit organization), without lessor's prior
written consent, which consent will not be unreasonably withheld. If lessor shall give its consent to any
assignment or sublease, this Section 16 shall nevertheless continue in full force and effect and no further
assignment or sublease shall be made except in accordance with this paragraph.
Notwithstanding anything to the contrary herein, lessee may make the premises available on a
fee-basis and consistent with applicable laws, for related and supportive activities which promote the
purpose of this agreement, as a way to enhance operating revenues, and without first obtaining the
written consent of lessor.
17. Damage or destruction. If the premises are damaged or destroyed by fire or any other cause,
lessor shall restore the premises, except for such fixtares, improvements, and alterations as are installed by
lessee in accordance herewith, as nearly as practicable to their condition immediately prior to such damage
or destruction. Lessee, at lessee's expense, shall so restore all such approved fixtares, improvements, and
alterations installed by lessee. The obligations to restore provided in this Section 17 shall be subject to
lessor's termination rights provided below. Any restoration shall be promptly commenced and diligently
prosecuted. Lessor shall not be liable for any consequential damages by reason of any such damage or
destruction.
~5-
Notwithstanding any of the foregoing provisions of the next preceding paragraph, in the event the premises
shall be destroyed or ~damaged to such an extent that lessor deems it is not economically feasible to restore
the same, then lessor may terminate this lease as of the date of the damage or destruction by giving lessee
notice to that effect.
18. Surrender of premises.
18.1 CONDITION OF PREMISES. Upon expiration of the initial term or any renewal
term or earlier termination on account of default, lessee shall quit and surrender the premises in good,
neat, clean, and sanitary condition, except for reasonable wear and tear and damage caused by any act or
omission by lessor, its employees, agents, invitees, or licensees, and lessee shall deliver ali keys to lessor.
Alterations constructed by lessee with permission from lessor shall not be removed or restored to the
original condition unless the terms of permission for the alterations so provide. All repair for which
lessee is responsible shall be completed to the latest practical date prior to such surrender. Lessee's
obligations under this Subsection 18.1 and shall be subordinate to the provisions of Section 17 relating to
destruction.
18.2 FIXTURES. Lessee may install on the premises such equipment as is customarily
used in the type of business conducted by lessee on the premises. Upon the expiration or sooner
termination of this lease, lessee shall, at lessee's expense, remove from the premises all such trade
fixtures and all other property placed on the premises by lessee including movable furniture, decorations,
floor coverings (other than hard surface bonded or adhesively fixed flooring), curtains, blinds, and
furnishings. Lessee shall repair any damage to the premises occasioned by the removal of such trade
fixtures or other property. Any property left in the premises after the expiration or sooner termination of
this lease shall be deemed to have been abandoned by lessee and become the property of lessor to dispose
of as lessor deems expedient without accounting to lessee therefor. All fixtures placed upon the premises
during the term, other than lessee's trade fixtures, shall, at lessor's option, become the property of lessor.
If lessor so elects, lessee may remove any or all fixtures which would otherwise remain the property of
lessor and may repair, at lessee's expense, any physical damage to the premises occasioned by such
removal.
Upon a default as hereinabove provided, this agreement shall be terminated. In such event,
all personal property of lessee shall be removed within sixty (60) days of the termination date or revert to
ownership of lessor.
19. Dispute resolution. In the event a dispute arises as to whether the parties are complying
with the terms of this agreement, the parties hereby agree to use the following dispute resolution procedure
before pursuing any other remedy. First, lessor's city manager and lessee's president, or their designees, shall
meet to resolve the dispute within twenty (20) days of written notice by either party. If the dispute continues,
either party may give written notice to the other to call a Resolution Panel consisting of less0r's designee,
lessee's designee, and a third designee selected by the first two. It is intended that the Resolution Panel be
comprised of designees that are neutral and detached and are not employed by or on the governing boards
of either party to this agreement. In the event the parties are unable to agree upon the third member of the
Resolution Panel, either party may petition the Superior Court of Clallam County for the appointment of the
third member of the Resolution Panel. Each party shall be responsible for any costs or fees associated with
its representative and shall equally pay for any costs or fees associated with the third member. The parties
shall present the dispute to the Resolution Panel within thirty (30) days of the selection or appointment of
the third member of the panel. The Resolution Panel shall render a decision within thirty (30) days of the
presentation or as soon as is otherwise reasonably practicable. The decision of the Resolution Panel shall
-6~
28
be binding upon the parties, and any violation or failure to comply with such decision shall constitute a
default hereunder.
20. Tern~ination. Failure of either party to comply with any term or condition, or to fulfill any
obligation, of this agreement within thirty (30) days after written notice from the other party, specifying the
nature of the default with reasonable particularity and stating the necessary remedial action to be taken, shall
constitute a default hereunder. However, if the default is of such a nature that it cannot be completely
remedied within a thirty (30) day period, this provision shall be complied with if the defaulting party begins
correction of the default within the thirty (30) day period and thereafter proceeds with reasonable diligence
and good faith to effect the remedy as soon as reasonably practicable.
21. Fiscal records. Lessee shall maintain fiscal records and accounts consistent with practices
of similar non-profit organizations, which shall include, at a minimum, a monthly statement of income and
expenses and balance sheet of assets and liabilities. Additionally, lessee shall provide an annual financial
report to lessor and shall maintain its records so that lessor or an outside auditor may inspect and audit the
records with proper notice. In addition, lessee shall provide a quarterly activity report which details events
held, operational hours, revenue and expense summaries, and other data as can be reasonably provided and
acceptable to lessor. These records and reports are intended to assist the lessor in measuring the lessee's
performance in meeting the objectives identified in Section 2 of this agreement.
22. Nondiscrimination. Lessee agrees to manage and operate under this agreement in a fair,
equal, and non-discriminatory basis to all users of the premises without discrimination to any person or group
of persons in any manner prohibited by applicable local, state, or federal laws and regulations.
23. Notices. All notices, demands, and requests to be given by either party to the other shall be
in writing. All notices, demands, and requests may be personally served or mailed. If mailed, such notices,
demands, and requests shall be sent by certified or registered mail to the parties at the addresses below their
respective signatures herein.
24. Non-waiver. Time is and shall be of the essence of this lease and of each and every part
hereof, and no failure of a party to insist upon the strict performance of any provision hereof shall be
construed as depriving such party of the right to insist upon strict performance of such provision or any other
provision in the future. No waiver of any provision of this lease nor any alteration, modification, or
abandonment of any covenant, term, or condition of this lease required to be performed shall be deemed to
have been made unless expressed in writing and signed by the parties. No acceptance of rent or of any other
payment by lessor from lessee after any default by lessee shall constitute a waiver of any such default or any
other default.
25. Attorney's fees. In connection with any controversy, claim, or dispute (including
arbitration, administrative, bankruptcy, and .judicial proceedings, including appeals therefrbm) arising out
of or relating to this agreement, the method and manner of performance hereunder, or the breach hereof, the
prevailing party shall be entitled to and awarded, in addition to any other relief, a reasonable sum as and for
its attorney's fees and costs. If neither party wholly prevails, the party that substantially prevails shall be
awarded a reasonable sum as and for attorney's fees and costs. Attorney's fees shall include services rendered
whether or not a lawsuit is commenced, services rendered at both the trial and appellate court levels, as well
as services rendered subsequent to.judgment and obtaining execution thereon. Such fees, costs, and expenses
shall bear interest at the highest rate allowable under Chapter 19.52 RCW, as now or hereafter amended, but
in any event not less than twelve percent (12%) per annum.
-7-
26. Binding effect. Subject to the provisions of Section 16 above, this lease shall be binding
upon and inure to the benefit of the parties hereto and their respective personal and legal representatives,
successors, and assign, s.
27. Memorandum of lease. This lease shall not be recorded without the prior written consent
of lessor. The parties agree to execute and acknowledge a memorandum of this lease in a form suitable for
recording evidencing the commencement date and expiration date of this lease and any special provisions
hereof. Upon expiration or sooner termination of this lease, lessee shall execute in recordable form and
deliver to lessor a quit claim deed covering the premises.
28. Entire agreement. This document contains the entire and integrated lease agreement of the
parties and there are no terms, obligations, covenants, or conditions of said lease agreement other than those
contained herein. This document may not be modified except in writing signed and acknowledged by all
parties hereto.
29. Miscellaneous.
29.1 CAPTIONS AND CONSTRUCTION. The captions in this lease are for the convenience
of the reader and are not to be construed in the interpretation of its terms.
29.2 INTERPRETATION. This lease has been submitted to the scrutiny of all parties hereto
and their legal counsel, if desired, and shall be given a fair and reasonable interpretation in accordance with
the language hereof, without consideration or weight being given to its having been drafted by any party
hereto or its legal counsel.
29.3 PARTIAL INVALIDITY. If any term or provision of this lease or the application
thereof to any person or circumstance shall to any extent be invalid or unenforceable, the remainder of this
lease, or the application of such term or provision to persons or circumstances other than those as to which
it is invalid or unenforceable, shall not be affected thereby, and each term and provision of this lease shall
be valid and enforced as written to the full extent permitted by law.
29.4 CONFLICT OF PROVISIONS. In case of conflict, the more specific provision of this
lease shall control.
29.5 RELATIONSHIP OF PARTIES. Nothing contained herein shall create the relationship
of principal and agent, master and servant, independent contractor, or of partnership or joint venture between
the parties hereto, and no provisions contained herein shall be deemed to create any relationship between the
parties other than that of landlord and tenant.
29.6 GOVERNING LAW. This lease shall be governed by the laws of the S~tate of
Washington and venue shall be in Clallam County.
29.7 ESTOPPEL CERTIFICATE. Lessor and lessee agree from time to time promptly to
execute, acknowledge, and deliver to the other party a statement in writing certifying that this lease is
unmodified and in full force and effect (or if there have been modifications that the same is in full force and
effect as modified and stating the modifications), whether any party is in default or breach of this lease, and
the dates to which the basic rent and other charges have been paid in advance, if any.
29.8 NUMBER; GENDER; PERMISSIVE VERSUS MANDATORY USAGE. Where the
context permits, references to the singular shall include the plural and vice versa, and references to the neuter
gender shall include the feminine and masculine. Use of the word "may" shall denote an option or privilege
and shall impose no obligation upon the party which may exercise such option or privilege. Use of the word
"shall" shall denote a,duty or an obligation.
IN WITNESS WHEREOF, the parties hereto have executed this instrument in duplicate the day
and year first above written.
CITY OF PORT ANGELES (lessor):
CLALLAM COUNTY HISTORICAL
SOCIETY (lessee):
By: By:
Signature Signature
Title Title
Date Date
Address Address
STATE OF WASHINGTON)
County of Clallam )
On this day of August, 2003, before me, a Notary Public for the State of
Washington, duly commissioned and sworn, personally appeared Glenn Wiggins, to me known
to be the Mayor of the City of Port Angeles, the municipal corporation that executed the
foregoing instrument, and acknowledged said instrument to be the free and voluntary act and
deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he
was authorized to execute said instrument, and that the seal affixed is the seal of said municipal
corporation.
Given under my hand and official seal the day and year first in this certificate above
written.
Notary Public in and for the State of
Washington, residing at Port Angeles.
My commission expires:
-9-
STATE OF WASHINGTON)
County of Clallam , )
On this __ day of August, 2003, before me, a Notary Public for the State of
Washington, duly commissioned and sworn, personally appeared , to me
known to be the of the Clallam County Historical Society, corporation
that executed the foregoing instrument, and acknowledged said instrument to be the free and
voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on
oath stated that he was authorized to execute said instrument, and that the seal affixed is the seal
of said municipal corporation.
Given under my hand and official seal the day and year first in this certificate above
written.
G 5Legal_Bat kup\LEA$ ES\Carnegie Lease wpd
Augu$1 14, 2003
Notary Public in and for the State of
Washington, residing at Port Angeles.
My commission expires:
- 10-
Contract for Museum Development Services
THIS CONTRACT is entered into this day of August, 2003, by and between the City
of Port Angeles, Washington, hereinafter called "City," and the Clallam County Historical Society,
a non-profit corporation, hereinafter called 'SContractor."
REPRESENTATIONS
1. It is in the public interest to develop and establish a high quality historical and cultural
museum at the restored Carnegie Library on Lincoln Street in an effort to promote heritage education
to the citizens of Port Angeles and Clallam County and to promote the expansion of tourism in the
City of Port Angeles.
2. The Contractor desires to provide museum development services as set forth in Section
I below, utilizing funding provided by the City.
3. Upon completion of said museum development services, the Contractor will occupy the
restored Carnegie Library and operate it as a museum as set forth in the Commercial Premises Lease
Agreement executed between the parties to this contract and attached hereto as Exhibit A .
AGREEMENTS
In consideration of the above representations and the payments, covenants and agreements
hereinafter mentioned, to be made and performed by the parties hereto, the parties agree as follows:
1. Scope of Services.
A. The Contractor shall design, implement and install museum programs and exhibits
and make necessary improvements to the building in order to establish a high quality museum at the
restored Camegie Library on Lincoln Street.
B. The Contractor shall develop an innovative and interactive experience for visitors
and residents who want to understand the history and culture of Clallam County.
C. The Contractor shall promote historical and cultural sites and events of the North
Ol3q-npic Peninsula, as appropriate augmentation to the museum operation.
D. The Contractor shall develop the museum in a high quality manner, using both
volunteer and professional expertise and skills to accomplish the scope of services described herein.
E. The scope of services shall be performed in two phases as follows:
1) Phase I, "Planning", shall include development of content and concept
design and development of exhibits and spatial layout. This phase will include, but not be limited
to, organizing space, developing exhibit themes and programs, identifying artifact groupings for
display, preparing preliminary text and graphic panels for review, and detailing the design
components sufficiently to proceed toward construction in Phase II. A report describing the specific
tasks accomplished in Phase I shall be presented to the City Manager for review and approval prior
to the commencement of Phase II.
2) Phase II, "Construction", shall include the final detail design and the
construction/fabrication/installation of exhibits. The exhibits shall include a combination of static
and interactive displays, utilizing a variety of media including audio/video/computer equipment,
appropriate signage, custom and standard displays and cabinets, and artifacts from the Contractor's
collection, as well as those borrowed from other museums and institutions. Outfitting of the museum
shall include appropriate office and retail sales furnishings. Also, the Contractor shall furnish and
install an appropriate dedication plaque acceptable to the City acknowledging the financial
contributions that various organizations and foundations have made to the museum.
F. The scope of services for Phases I and 1I shall be performed as set forth in the
project agreement between the Contractor and its professional consultant, which is attached hereto
as Exhibit B. Before proceeding to Phase II, the Contractor shall provide the City Manager
Attachments C and D to the project agreement for the City Manager's approval.
2. Ownership of Exhibits.
All artifacts and exhibit displays and cabinetry installed by the Contractor shall be
the property of the Contractor but at the City's option shall become the City's property in the event
that the Contractor ceases operating the museum at the Carnegie Library prior to the expiration of
the t~venty-year term of the lease attached hereto as Exhibit A.
3. Duration of Contract. All work shall be performed in a timely manner. The target
date for the opening of the museum is July 1, 2004. Phase I of the contract shall be substantially
complete prior to the commencing of Phase II. Phase II shall be substantially complete prior to the
target opening date.
4. Compensation and Method of Pawnent. The City shall pay the Contractor a sum not
to exceed $250,000 for said scope of services. Payment for Phase I shall not exceed $50,000, and
payment for Phase II shall not exceed $200,000, plus any residual balance from Phase I. Progress
pa3q~nents on said amounts shall be paid monthly upon receipt and acceptance by the City Manager
of the Contractor's monthly progress report, as required under Paragraph 4-B of this contract. The
Contractor will invoice the City for the monthly reimbursements.
-2-
5. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records which accurately reflect the
costs of each phase. These financial records and all records relating to the performance of this
contract shall be available for City inspection.
B. The Contractor shall provide the City with monthly reports fully describing what
work has been performed pursuant to this contract and how the work relates to the work and
activities set forth in Section 1. Said monthly reports shall also include progress references to the
project agreement attached hereto as Exhibit B. Monthly reports shall accompany the monthly
invoices for payment. The final report for each Phase shall include a complete report describing and
detailing how the performance of the services has been accomplished in accordance with this
contract.
C. The Contractor shall use its best efforts to economize on overhead expenses to the
maximum extent feasible in providing the services to be performed pursuant to this contract.
6. Independent Contractor Status. The relationship created by this contract is that of
independent contracting entities. The Contractor is not an employee of the City and is not entitled
to the benefits provided by the City to its employees. The Contractor, as an independent contractor,
has the authority to control and direct the performance of the details of the work to be provided. The
Contractor shall assume full responsibility for payment of all Federal, State and local taxes or
contributions imposed or required, including, but not limited to, unemployment insurance, Social
Security and income tax.
7. Hold Harmless and Indemnification. The Contractor shall protect, defend, hold
hmrnless, and indemnify the City, its officers, agents and employees from and against any and alt
claims, damages, losses and expenses, including reasonable attorney fees, occurring, arising or
resulting from the performance of this Contract.
8. Insurance. During the performance of this contract, the Contractor shall maintain
public liability and property damage insurance in accordance with Section 13 of the lease attached
hereto as Exhibit A and shall require its professional consultant to maintain comprehensive general
liability insurance in accordance with Section 9 of the project agreement attached hereto as Exhibit
B.
9. Breach. '.
A. In the event of either party's material breach of the terms or conditions of this
contract, the non-breaching party reserves the fight to withhold payments or services until corrective
action has been taken or completed. However, the party shall not exercise this right until they have
given written notice of such material breach to the breaching party and ten days have passed since
the receipt of such notice. This option is in addition to and not in lieu of the parties' right to terminate
this contract or any other right which state law offers for breach of contract.
-3-
B. If either party shall materially breach any of the covenants undertaken herein or
any of the duties imposed upon it by this contract, such material breach shall entitle the other party
to terminate this contract, provided that the party desiring to terminate for such cause shall give the
offending party at least twenty days' written notice, specifying the particulars wherein it is claimed
that there has been a violation hereof, and if at the end of such time, the party notified has not
removed the cause of complaint, or remedied the purported violation, then the termination of this
contract shall be deemed complete.
10. Non-Discrimination. The Contractor shall conduct its work in a manner which
assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed
or national origin, and, in particular:
A. The Contractor shall maintain open hiring and employment practices and will
welcome applications for employment in all positions from qualified individuals who are members
of minorities protected by federal equal opportunity/affirmative action requirements; and,
B. The Contractor shall comply with all requirements of applicable federal, state or
local laws or regulations issued pursuant thereto, relating to the establishment of non-discriminatory
requirements in hiring and employment practices and assuring the services of all persons without
discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled
veteran condition, physical or mental handicap, or national origin.
11. Entire Contract. The parties agree that this contract is the complete expression of the
terms hereto and any oral representation or understanding not incorporated herein is excluded.
Further, any modification of this contract shall be in writing and signed by both parties.
1N WITNESS WHEREOF, the parties hereto caused this contract to be executed the day and
year first hereinabove written.
CITY OF PORT ANGELES
CLALLAM COUNTY HISTORICAL SOCIETY
By By
Mayor President
ATTEST: ATTEST:
Becky J. Upton, Clerk
Secretary
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
Frank Ducceschi 531 E. Ahlvers Road, Port Angeles, WA 98362 U.S.A.
Phone and Fax: 360-457-0502 x E-mail: d4two@olympus.net
G \L~gal_ Backup~AG REEM ENTS&CONTRACTS\CICoHis.con wpd 36
-4-
Project Agreement: Museum of The Ciallam County Historical Society
This agreement ("Agreement") dated July 28, 2003 by and between Pacific
Northwest Theatre Associates, Inc., d.b.a. Pacific Studio, a Washington
corporation ("PS") and Clallam County Historical Society ("Client").
Pacific Studio
5311 Shilshole Ave NW
Seattle, WA 98107
Phone: 206-783-5226
Fax: 206-783-5409
Clallam County Historical Society
P.O. Box 1327
Port Angeles, WA 98362
phone: 360-417-2364
fax: 360-452-2662
t. Scope of Work.
PS will design new exhibits as specified in Attachments A and B, incorporated
herein by reference, for the Client, ClaIlam County Historical Society, Port
Angeles, WA. Upon acceptance of work described in Attachments A and B, PS
will fabricate and install exhibits as outlined in Attachments C and D, which will
be approved and attached to the contract at the conclusion of Design Phase 2 in
Attachment A. These exhibits will be built to industry standards and be available
in the PS production facility for review by the Client. Once completed and
approved the exhibits will be packaged, shipped and installed in the client's new
museum.
2. Schedule.
Please see Attachment B
3. Fee.
The Ctient agrees to pay PS a sum total not to exceed $234,880.00 for design,
fabrication, prototyping, and installation on the project. Of this $234,880.00
amount, $38,870.00 will be for design of the project, and $1,420 wiJl be for
reimbursables as described in Phase 1 of Attachment A. The remaining
$193,880.00 will be for final detail design, fabrication and installation of exhibits,
and $710.00 will be for reimbursables as described in Phase 2 of Attachment A,
Attachment C and Attachment D. The payment schedule has been made based
on estimated progress for items included in Attachments A, B, C, and D.
Invoices will be sent to the Client monthly for these progress payments, which
will be due on the dates listed below. ~ -..
August 25, 2003 Progress
September 25, 2003 Progress
October 28, 2003 Progress
November 25, 2003 Progress
December 26, 2003 Progress
January 26, 2004 Progress
February, 25, 2004 Progress
Payment $ 8,320.00
Payment $ 6,240.00
Payment $13,910.00
Payment $10,400.00
Payment $18,880.00
Payment $ 9,440.00
Payment $33,112.00
37
March 25, 2004' Progress Payment $33,112.00
Apdl 2004 Progress Payment $33,112.00
May 2004 : Progress Payment $33,112.00
June, 2004 Upon Acceptance $33,112.00
Total $232,750.00
4. Chan.qe Orders.
The Client may, without invalidating this Agreement, order extra work or make.
changes by altering or adding to the work. In such event, terms will accompany
said change orders. Alt such work shall be executed under the conditions of this
Agreement, except that any claim for extension of time caused thereby must be
agreed upon at the time of ordering such change in writing. All change order
requests shall be initially routed to Al Salm, General Manager. All changes and
extensions of time shatl be documented in writing as addenda to this Agreement
and shall be signed by both parties
5 Payment.
In the event that the work is postponed or suspended at the written request of the
Client, PS shall have the right to be compensated for services performed prior to
notice of such postponement or suspension. Following receipt of compensation,
client has a right to all documents and materials that may have been completed.
6. Cancellation.
In the event of cancellation by the Client, PS will bill CIient within five (5) days
from written notification of cancellation for all work on project to date including
items ordered. Client agrees to pay PS within ten (10) days from receiving final
bill. In the event of an unacceptable delay or cancellation by PS, the Client has a
right to all documents and materials that have been completed.
7. Ownership.
Upon receipt of full payment, PS will grant to the Client full rights to usage as
designed including construction, usage, maintenance and reproduction for use in
brochures, web site, educational materials and publicity materials. The
reproduction of design materials delivered to the Client shall become property of
the Client. PS reserves the right to use portions or all of the design in its
marketing or promotional efforts. In such marketing or promotional efforts, the
Client's name will be used consistently, and they will be referred to as The
Clallam County Historical Society.
8. Arbitration. '":'
Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to arbitration or
the institution of legal or equitable proceedings by either party. The parties shall
share the mediator's fee and any filing fee equally. The mediation shall be held
in King County, Washington. If any controversy shall arise under this Agreement
or in the performance thereof, the same shall be settled in accordance with the
rules of the American Arbitration Association. This Agreement shall be governed
by the laws of the State of Washington. Both paF[ies hereby consent to
38
jurisdiction of state courts sitting in the State of Washington and to venue in King
County
9. Insurance.
PS agrees to furnish proof of comprehensive general liability insurance
10. Indemnification.
Both parties shall indemnify and hold each other harmless from and against any
claim, loss, proceeding, liability, judgment, costs or expense (including without
limitation court costs and reasonable attorney's fees) of any kind and character
suffered or incurred by the other by reason of any breach or failure of any
warranties, representations or obligations of the other party under this Agreement
and/or by reason of any matter connected with any acts or omissions of the other
with regard to or in the execution of the other's duties and obligations under this
Agreement and/or caused by the negligence of the other.
Both parties shall indemnify and hold each other harmless from and against
claims costs (including attorney's fees and court costs), expenses, damages,
liabilities, losses or judgments arising out of, or in connection with, any claim,
demand or action made by any third party, if such are su.~tained as a direct or
indirect consequence of the exhibit construction agreed to in this document, the
approved shop drawings and approved exhibit documentation all of which are
considered part of this Agreement.
11. Warranty.
PS warrants and hereby guarantees all materials and workmanship for a period
of one year after final acceptance. PS specifically warrants that the materials
and workmanship will withstand the normal use to which they will be subjected to
by visitors to the Client's facility. This warranty is limited to timely repair or
replacement of materials or workmanship and extends to all failures or defects in
materials, or workmanship, except failure caused by the Client's neglect to
conduct routine maintenance of the work or unanticipated damage to the work
caused by persons or instruments completely outside the dominion and control
of PS.
12. Miscellany.
This Agreement is binding upon the parties hereto and all successors and
permitted assigns. Neither party shall assign this Agreement without the written
consent of the other. This Agreement represents the entire and integrated
agreement between the Client and PS and supersedes all prior negotiation's,
representations or agreements, either written or oral, and constitutes the entire
understanding between the padies. Its terms can be modified only in writing and
signed by both parties.
13. Attachments.
Attachment A is a list of deliverables that describe our scope of work in the
design phase. Attachment B is a Gantt Chart that outlines the time frame for
completion of our work and client review of our work as described in Attachment
A. Attachment C will be a set of detailed construction drawings that will be
39
created during the design phase. Attachment D will be a Gantt Chad that outlines
the time frame for completion for the fabrication outlined in Attachment C..
Phase One: Desiqn of Exhibits as detailed in Attachments A and B
Pacific Studio Date
By
Al Salm
Title: General Mana,qer
Clallam County Historical Society
Date
By. Tit]e:
Frank Ducceschi
Phase Two: Fabrication and Installation of exhibits as desiqned in Attachments C
and D,
Pacific Studio
Date
By.
Al Saim
Title: General Manaqer
Clallam County Historical Society
Date
By. Title:
Frank Ducceschi
40
The Clailam County Historical Society
Attachment ~
Days to Complete: Start Date: Finish Date:
.Contract Development
Description:
Schedule Development 5d Mort 6/9/03 Fd 5/13/03
TasK. Produce Gantt chart Hours: 4 Cost:
This Gantt chart will guide us through the process of producing the exhibits. Adhering to this schedure will be the
responsib{Jity of everyone working on the project and maintained by the Project Manager.
Deliverables Development 5d Mon 6/16/03 F~ 6/20/03
TasK. Create list of deliverables Hours; 8 Coat: $0.
This task creates the documents below. We will use this document to maintain our fee structure and keep the projec[ on
task.
Contract Agreement 5d Mon 6/23/03 Mon 7/21/03
Task; Agree on the contract and deliverables. Hour~: 4 Cost: $0
During this task we viii give you a copy of our standard c~ntract for a design build contract and this list of deliverables.
You viii be required to review and ask any questions subject on the terms and conditions and ask any questions about the
deliverables required to complete the contra~t:
.PHASE 1:
Days to Complete: Start Date: Finish Dater
91d Tue 7/22/0~ Fr111125fq~1
Content and Concept Deslqr)
Description:
Review of Existing Content Development 5d
Task: Designers, PM
Tue 712Z/03 Thu 9/2610~
Tue 7/22/03 Mort 7/28/03
Hours: 40 Co~t: $2600.
During this initial step Pacific Studio will review the books on the history of the region provided by CHS.
Meeting to Evaluate Exhibit Goats ld Tue 7/29/03 Tue 7/29/03
Task: Meeting with CHS Board, Designers and PM Hours: 24 Cost: $1560.
Based on an initial review of history books and existing documentation provided by CHS, Padfic Studio will present ideas
and questions for discussion. CHS will communicate any previous ideas considered as possibJe exhibit styles. Meeting
will include an in[rial site survey and tour of the ar[ifact storage.
Goal; Pacific Studio and CHS will have a clear undemtanding of the mission and goals. The goals ;denE~ed
during this initial meeting will be used to initiate themes and organization for the overall exhibit.
Written Review of Goals by PS 5d Wed 7/30/03 Tue 8/05/03
Task: Produced by PM and Designers Hours: 12 Cost; $780
The Deslgners and PM v~ll organize and submit a written document outJlning the dlrectJon ofthe overall exhibit: Included
in this document will be a list of nex~ steps (i,e. additional information or phone conferences) needed to assist us in getting
up to speed with CHS.
Approval of Goals by CHS 5d Wed 8/06/03 Tue 8/12/03
TasK. CHS Board
CHS will be responsible for reviewing and approving the documents in order to proceed into theme ~iructure ad[f conterlt
tayout*
Create Bubble Diagram & Theme Structure 10d Wed 8/13/03 Tue 8/26/03
T~sk: Designers and PM Hours: 20 Cost: $1300
This task will consist of two 2-hour meedngs to examine and conceptually organize the space, Based on the review
above we will identify themes that hold the exhibit together, develop bullet points that highlight important stories atld
develop an overall exhibit outline to work from. In addition, this outline will suggest types of exhibits required for each
TasK. Designers Hours: 12 Cost: $780
Based on the approved review we will produce an initial ground plan identifying bubbles of content. This will serve as
documentation of the flow of the exhibit and provide further guidance for theme development.
41
The Clallam County Historical Society
Attachment ~
Create List of Ideas Per Area q0d Wed g/13/03 Tue 8/26/03
Task: Des[gners Hours: 12 Cost: $780
To blend with the bubble diagram and themes a list of ideas for interactives, and 'how to" ideas for the exhibits will be
generated. The purpose of these ideas is to cf eats more visual direction to the exhibit. The document will be a word
documenb
Tas/c PM Hours: 8 Cost: $520
Organize paperwork with spreadsheet of exhibit directions and create document to be delivered to the team,
Meeting to Evaluate Direction and Approval 2d Wed 8/27/03 Thu 8/'28/03
Task: Meefing with CHS Board, Designers and PM Hours: 18 Cost: $1170.
in this meeting the designers will layout the w~rk they have done to date and discuss the direction in which they am
proceeding. Following a presentation of the bubble diagram and a review of the themes and ideas for exhibits, a Q and A
session will follow. This meeting will be held at Pacific Studio
Goal: The goal to be achieved by this point of the process is clear dlrec~n to star~ designing exhibits; including
the ability to start selecting artifacts and honing in on the exhibit design. From this point on changes in direc'don
relative to themes would be considered a change order
Organization of Artifacts by CHS 10d Fri 8/29/03 Thu 9/11103
Task: CHS
At this point the initial ground plan and exhibit outline will allow us to consider which adifacts would be appropriate to
support the themes and stodes be[f~g developed for the exhibit. The PM will communicate the critical stepe in this phase
and organize an artifact viewing for the team. It will be the responsibility of CHS to prepare the artifacts to be reviewed ir1
the artifact evaluation meeting.
Meeting to Evaluate Artifacts ld Fri 9/12/03 Fri 9/12/03
Task: Designer and PM Hours: 30 Cost: $1950
Our designers and PM wilt visit the site to photograph and document all artifacts they think best represent the core themes
of the exhibit. This session would include debate with appropriate representatives of CHS.
Selection of Preliminary Artifacts 5d Men g/15/03 FrJ g/16/03
Task: Design and PM Hours: 48 Cost: $ 3120.
PS will put together a list of adJtscts identiffed as representative of the core themes of the exhibit. This combined with ally
refinements related to themes, stories and exhibit types wou~d be incorporated into final documents for review and
approval
Concept Evaluation with Artifacts 5d Men 9/'22/03 Fr[ 9526/03
Task: CHS
CHS will review documents and comment in order for PS to proceed into Design Development.
Goal: The goal for the end of this stage fs for PS and CHS to have clear direction to proceed into research for
text writing, developing physical structures of the exhibit, defining graphic plans standards and interactive
outlines.
Pacific Studio
Bubble Diagram in Ground Plan ,~
Content and Concept Desiqn - Total Costs;
Labor
Material Expenses (supplies, transportation, submittals)
Hours: Costs: $14.580
Costs: $710.
42
The Cla$1am County Historical Society
Attachment ~
Days to Complete: Start Date: Finish Date:
Desiqn Development, Phase 1 2Sd Man 9129/03 Man 11103103
Description:
Initial Text Writing bY CHS 15d Man g/29/03 Fri 10/17/03
Task; CHS, PS-PM Hours: 24 C~st: $15(~0.
CHS will pe responsible tgi text writing. During this three- week period initial direction will be provided to text writem,
including convemations with Pacific Studio's PM to ensure that al~ contributom will have the information required to begin
formulating text· PS to provide app~oxlmats recommended word counts for primary and secondary text panels.
Initial Image Identification by CHS 15d Man g/2g/03 Fri 10/17/03
TasK. CHS, PS-PM Hours: 24 Cost: $1560.
If' is assumed that the bulk of images required for the exhibit are owned, together v~th owning the rights to reproduce the
images, by CHS. During this initial phase we would like key members of CHS to identify passib~e images to be used in'
the ex hib[t. PS's PM will be responsible for coordinating with CHS to confirm location and accessibility of the image~.
Final confirmation of usage rights v~l[ occur at a later date.
Rough Floor Plan and Structure Planning 15d Man 9/29/03 Fri 10117/03
Task: Design Hours: 80 Cost: $ 5200.
Our design department will focus on creating the physical structures required 1o carry the exhibit ideas, themes, and
artifacts identified above. These will be preliminary design drawings clear enough for approval but not final desigll
drawings. Some level of detail will be provided for the overall system of construction.
Task: PM, PC Hours: 24 Cost: $1560.
The PM with some ass[stance from the PC will do a cost assessment based on the design information to date. Th~
information will hold us to the initial budget range. This will be done in the last week in a period of three weeks.
Initiat Rough Graphic Typicats 15d Man §/29/03 Fir 10/17/03
Task: Design Hours: 24 Cost: $1560
The graphic typica[s for the project will be used as a basis for all graphic panels. It will give layout requgem'ents, texl fonts
and sizes and materials to be used. Estimated Costs wilt be provided and are inruded in the task above.
Preliminary Design Review Meeting ld Man 10/20/03 Man 10120/03
Task: CHS, Designer, PM Hours: 20 Cost: $1300
For this meeting PS will present progress to date on the four steps above. Time will be given for question and comments.
P~ciflc Studio will use this infolmation to create the recommendations to move forward. Meeting to be held at Pacific
Studio.
Goal; The exhibit is understandable from a structural and informational standpoint and we can begin to refine
the details of the exhibit. Changes related to exhi~t ideas and themes would be considered a change order.
Wfltten Review with Racom mendations 5d Tue 10121/03 Man 10/27/03
Task: Design, PM Hours: 18 Cost: $1170.
Work created and reviewed in the meeting will be documented for approval to proceed.
Apploval of Direction on Recommendations 5d Tue 10/28/03 Man 11/03/03
CHS will ~eview and comment on documentation with approval and direction to proceed with Design Development-
Deliverables for Design Development, Phase t; :.,
Pacific Studio:
PIellminary Design Drav~ngs
Updated Cost Assessmen~
Initial Graphic Typicals
The Clallam County Historical Society:
Initial Text (Word Document)
· Initial Image List (Excel Spreadsheet)
43
The Clallam County Historical Society
Attachment ~,
Deslqn Development, Phase 1 - Total Costs;
Labor
Materials expenses~(supplies, transportation, submlttal$)
Days to Complete:
Desiqn Development, Phase 2
Description:
Continued Development of All Disciplines 10d
Task: CHS
Costs: $13,910
Costs: $ 355.
Start Date: Finish Date:
Tue 11/04/0~1 Tue 11/2510.~
CHS will continue to develop and refine text writing, and identify and locate required images that have been noted In
review.
Task: CHS, PM, Design Hours: 40 Cc~t: $2600.
Pacific Studio's PM will work with CHS to conhrm and document approval of rights for images and other content that may
be on Ioai3.
Teak: Design Hours: 80 Cost: $5200.
Design modifications based on review will be implemented.
Task: PM Hours: 20 Cost: $1300.
Final review of costs to confirm the budget is on track to proceed with completion of D~), and organization of Design
Development submittal.
Submittal of Secondary Design Dev Docs ld Tue 11/18J03 Tue 11/18/03
Task: CHS, Designer, PM Hours; 20 Cost $1300.
Meeting to review exhibit design, Meeting will take place in Port Angeles
Approval to Proceed to Final Design 5d Wed 11/19/03 Tue 11/25103
Task: CHS
CHS will review documents and make comments to proceed into Final Detail Design. Pacific Studio wi{[ report on the
status of text writing and image identitication and acquisition.
Goal~ The exhi~ts are designed, the ten is wTilten, and artifacts g~aphics and images aye defined and
organized. The ne~ step is about deta~llng the structures, creating samples, prototTping, and creating
Secondary Design Drawings
P~ovide required documentation for ar[tracts, images and other content (in-house or on loan)
Hours; Costs: $10,400
Costs: $ 355.
Cost: 538,870
Cost: $1,420
Desibn Development, Phase 2 - Total Costs:
Labor
Materials expenses (supplies, transportation, submittals)
Total Cost for Phase One
Total Materials Expenses
4
44
The Clallam County Historical Society
Attachment A
PHASE 2:
Final Detail Desiqn
Text WTitin9 by CHS
Task: CHS
Days to Complete: Start Date: Finish Date:
139{$ Fri 1112610~ Moa 6107/04
43d Wed 11/2610{I Fri 1/30/0~
15d Wed 11~6/03 Tue 12/16/03
CHS and Pacific Studio reviewed all initial text for final comment and recommendations.
Teslc CHS, PM Hours: 24 Costs: $1580.
All final revlsions to image identification and acquisition take place in Final Detail Design. PS's PM will work with CH$ to
assure accurate documentation exists regalding the final images.
Floor Plans and Elevations 20d Wed 11/26103 Tue 12/23/03
Task: Design, Detai~er Hours: 80 Cost: $5200.
Hours: 80 Cost: $5200.
Graphic Layouts 30d Wed 11/2BI03 Tue 1106104
Task: Design, PM Hours: 204 Cost: $13,240.
Based on the approved typicals and image acquisition we will proceed with graphic layouts. The tayouts will be produced
in Photoshop and Illustrator and ¼" scale (re8dab4e) color proofs will be produced, Graphics will be reviewed for approval
of layout, content, and images. V~th the holiday season we have allowed extra fime for this step.
Taste PM Hours: 48 Costs: $3120.
The PM wit[ do a revised budget based on design workto date to assure we are meeting our goals. Vv~th the holiday
Subm[ttat of Final Detail Design Documents 2d Wed 1107/04 Thu 3108104
Task: CHS
Final Detail Desiqn Dellverable$;
The Clallam County Historical Society:
Final Text
Final Image List
Total Costs for Final Detail Desiqn:
Labor
Materials expenses (supplies, nanspor tation, submittals)
Hours: Costs: $28,320
Costs: $ 710.
45
The Clallam County Historical Soclet'J
Attachment A
'THIS IS AN EST]MATE. Details relatinq to all tasks below will be updated durinq the Final DeslqrI
review process to assure accuracy for the proiect,
Graphic Production asd .Fri 1/30/04 Fri 4/02/04
Fabrication 60d Mon 21021104 Fri 4/23/04
Build Cabinetry 40d Mon 2/02/04 Fr[ 3/26/04
Task: ca~pentry Hours: 500 Costs: 30,000
Materials Costs: 15,000
Build Dioramas 40(t Mon 2/02/04 Fri 3/26/04
Task; Carpentry Hours: 200 Costs: 12,000
Materials Costs: 8,000
Build Interactives 40d Mon 2102/04 Fri 3/26/04
Task: Carpentry Hours: 360 Costs: $21,600.
Materials Costs: $15,000.
Finis hes 15d Mon 3/29104 Fd 4/16/04
TasA: A~sts Hours: 100 Costs; 66,000.
Materials Costs: $1000
Final Preparations 5d Mort 4/19/04 Fri 4/23/04
Task: Labo~ Hours: 1200 Costs: $6,000
Msteria[ Costs: $2,000.
Total Cosls for Fabricetlo~; Cost: $116,60~.
Installation 31d Mort 4t26/04 Mon Bf07/0~/
Shippin[~ Expenses Cuts: $%000.
Task: installation Hours: 200 Costs; $12,000.
Install Artifacts 5d Mort 5110104 Fri 511410~
DeLai] Exhibit 5d Mort 5/17/04 Fd 5~1/04
Task: Ir~stal~ation Hours: 40 Costs: $2400.
Task: PM, Carpent~ Hours: 80 Ccsts $a800
Client ~raining 2d Tue 5~5/04 Wed 5~6/04
TASK: PM Hours: 20 Costs: $1,200.
46
47
49
The C]allam County Historical Society
Affachment ~
Total Cost for Installation:
Tolal Cost for phase Two
Total Materials Expenses
Grand To~l
Costs: $29,800.
Cost: $~193,880
Cost: $790
Cost: $234,880
7
5O
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
August 19, 2003
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities
Special Conditions of acceptance attached to the Save America's Treasures Grant
for Port Angeles Carnegie Library Revitalization, Project 97-08
Summary: Acceptance of the Federal Save America's Treasures Grant includes meeting the
special conditions included in the grant document. The majority of the special conditions are
standard federal requirements and administrative. Staff, in review of the special conditions, noted
several which Council should be aware of and include in their discussions regarding acceptance
of the grant.
Recommendation: None. Provided for Council information.
Background / Analysis:
Upon reviewing the grant agreement required by the National Park Service, the City Attorney and
staff noted several conditions which Council should be made aware of prior to acceptance of the
grant. The special conditions that were noted are:
Special Condition # 12, Publicity and Press Releases: Press releases about this project
must acknowledge the grant assistance provided by NPS and copies of the press releases
must be provided to NPS. The grantee must transmit notice of any public ceremonies
planned to publicize the project or its results in a timely enough manner so the NPS,
Department of the Interior, Congressional or other Federal officials can attend if
desired.
To comply with this condition will require staff time for monitoring of planned activities
and reporting.
Special Condition # 22, Requirement for Executing Preservation Easements. The purpose
of this grant is to preserve highly significant historic properties for future generations.
Section 102(a)(5) of the National Historic Preservation Act requires that HPF grantees
must agree to assume, after completion of the project, the total cost of continued
maintenance, repair, and administration of the grant-assisted property in a manner
satisfactory to the Secretary of the Interior.
August 19, 2003 City Council
RE: Carnegie Library Grant Funding
Page 2 of 2
Accordingly, the grantee must grant preservation easements to the State Historic
Preservation Officer, or to a nonprofit organization acceptable to NPS, in the State
where these properties are located. The term of the easements must run for 50years from
the end date of this Grant Agreement. A draft copy of the preservation easement must be
submitted to the NPS Grant Awarding Official for review and comment by August
2003. Any revisions subsequently transmitted by NPS to the grantee must be incorporated
into the easement prior to the final release o f funds by NPS and prior to the recording of
the easements on the deeds of these properties.
Meeting this special requirement is a 50 year commitment to funding maintenance and
repair of the Carnegie Library. A copy of an acceptable preservation easement is attached
for review.
The remaining special conditions are standard federal requirements, administrative, and should
not affect acceptance by Council. A copy of the full agreement is available for Council review in
Public Works.
Attachment: Model Preservation Agreement
N:\CCOUNCIL\CC2003\CC0819\Carnegie Library, Proj 97-08, Grant Conditions.wpd
Historic Preservation Fund Grants Manual
Chapter 6 - Grant Assisted Program Activities
Exhibit 6-A - Model Preservation Agreement
6-A-1
MODEL PRESERVATION AGREEMENT
This agreement is made the day of ,19 , by
(hereafter referred to as the "Owner") and in favor of the Slate acting through the State Historic Preservation Officer
(hereafter referred to as the "Grantee") for the purpose of the (preservation) of a certain Property known as [enter the
property name as it is listed on the National Register of Historic Places], located at [enter the street address, city,
county, and Slate], which is owned in fee-simple by the Owner and is listed on the National R"..gister of Historic
Places.
The Property is comprised essentially of grounds, collateral, appurtenances, and improvements and is known as the
[enter the property name]. The property is more particularly descn'bed as follows: [Include county referanc.¢,
consisting of repository, book, and page number(s).]
In consideralion of the sum of [enter the HPF grant amount received in ~an~-in-aid assJs*a~ee tbr,~ugh the Grantee
from 6~c Nanenai Park Scrv~c.', Umfed States Department ~fthe lnterior,-the Owner hereby agrees Co the ioiiowing
for a period of__ years [enier the requh'ed term]:
1. Thc Owner agrees to assume the cost of the continued maintenance and repair of said Property so as to presets:
the arch/tectural, historical, or archeological integrity of the same in order to protect and enhance those
qualities that made the Property eligible for listing in the National Register of Historic Places.
2. The Owner agrees that no visual or structural alterations will be made to the property without prior wrirlen
permission of the Grantee.
3. The Owner agrees that the Grantee, its agents and designees shall have the right to inspect the property at all
reasonable times in order to ascertain whether or not the conditions of this agreement are being observed.
4. The Owner agrees to provide public access to view the grant-assisted work or property no less than 12 day~ a
year on an equitably spaced basis. At the Owner's option, the property may also be open at other times by
appoinUnent, in addition Io the scheduled 12 days a year. Nothing in this agreement will prohibit a reasonable
nondiscriminatory admission fee, comparable to fees charged at similar facilities in the area.
[Add if appropriate: DThe Owner agrees that because the property is not clearly visible from a public
right-of-way [add if appropriate: or includes interior work assisted with Historic Preservation Fund grants],
[The proper~ will be open to the public, for the purpose of viewing the grant-assisted work, no less than 12
days a year on an equitably spaced basis and at other times by appointment. Nothing in this agreement will
prohibit the Owner from charging a reasonable, nondiscriminatory admission fee, comparable to fees charged
at similar facilities in the area.f2]
5. The [Owner] agrees to comply with Title VI of the Civil Rights Act of 1964 {42 U.S.C. 2000 (d)), the
Americans with Disabilities Act (42 U.S.C. 12204), and with Section 504 of the Rehabilitation Act of 1973 (29
U.S.C. 794). These laws prohibit discrimination on the basis of race, religion, national origin, or disability. In
implementing public access, reasonable accommodation to qualified disabled persons shall be made in
consultation with [SHPO Office]
October 1997 Release Section Q. Other Activitic.,
Historic Preservation Fund Grants Manual
Chapter 6 - Grant Assisted Program Activities
Exhibit 6-A - Model Preservation Agreement
6-A-2
[OPTIONAL ADDITIONAL PARAGRAPH. (Note, however, that the above clause 5 is mandatory.)
(~To comply with thc Americans with Disabilities Act, and with Section 504 of the Rehabilitation Act
when interior public access is requited at ]east 12 days per year and at other times by appointment, it is
not requited that every part of the property be made accessible to and useable by disabled persons by
means of physical alterations. Thal is, for public access periods, videns, slide presentations, and/or
other audio-visual material and devices should be used to depict otherwise inaccessible areas or
fcatnres.[~
The intent of this optional paragraph is to communicate that the preservation/accessibility issue must
be addressed, and that the solution is to take careful steps to determine what can be done to improve
access without sacrificing historic fabric.
6. The Owner further agrees that when the Property is not open to the public on a continuing basis, and
when the improvements assisted with Historic Preservation Fund grants are not vis~le fi.om the public
way, notification will be published in newspapers of general circulation in the community area in
which the Property' is located giving dates and times when the Proper~./wilt be open. Documentation
o
of such notice will be furnished annually to the State Historic Preservation 0,fficer during the.term of
7. This agreement shall be enforceable in specific performance by a court of competent jurisdiction.
8. SEVERABILITY CLAUSE
It is understood and agreed by the parties hereto that if any part, term, er provision of this agreement ia
held to be illegal by the courts, the validity of the remaining portions or provisions shall not be
affected, and the rights and obligations of the parties shall be construed and enforced as if the contract
did not contain the particular part, term, or provision held to be invalid.
Signature of Grantee (SHPO)
Signature of Owner
(date of signature)
(date of signature)
Witnessed by Notary Public
October 1997 Release Section Q. Other Activities
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
August 19, 2003
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities
Acceptance of Save America's Treasures Grant for Port Angeles Carnegie Library
Revitalization, Project 97-08
Summary: Clallam County Historical Society applied for the Federal Save America's Treasures
Grant in April of 2002 to aid in funding for the restoration project. The grant was awarded in the
amount of $298,000 in March of 2003. Due to the difficulties involved in administration of the
grant funds, the Historical Society wishes to turn the grant over to the City.
Recommendation: Accept the Federal Save America's Treasure's Grant in the amount of
$298,000 and authorize the Public Works and Utilities Director to sign the grant agreement
with the National Park Service.
Background / Analysis:
Renovation of the Carnegie Library on Lincoln Street was awarded by City Council in July 2002
to Hoch Construction, Inc. in the amount of $957,346.03. The renovation entails the addition of
structural elements to retrofit the building to current earthquake codes, ADA access, numerous
appearance items such as the fabrication and installation of historic windows and architectural
features, as well as updated plumbing, heating and fire suppression systems. Six change orders
totaling $41,174.63 have been authorized for various unanticipated conditions that were revealed
during interior building demolition.
Grant funding has been acquired from several sources to cover a portion of the renovation cost.
A federal grant in the amount of $298,000 from Save America's Treasures has been secured, as
well as a Washington State grant in the amount o£$112,000. In addition, the Walkling Trust has
committed to $50,000 for the project.
Clallam County Historical Society was successful in obtaining the Federal Save America's
Treasures Grant for $298,000 as noted above. Due to difficulties involved in the tracking and
disbursement of funds to the contractor, they wish to turn the grant over tothe City. The City
would then be the grantee.
51
August 19, 2003 City Council
RE: Carnegie Library Grant Funding
Page 2 of 2
It is recommended that the Council approve and authorize the Director of Public Works and
Utilities to sign National Park Service Grant Agreement.
N:\CCOUNCILWINAL\Camegie Library, Proj 97-08, Federal Gmnt.wpd
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
August 19, 2003
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities
Purchase of Conservation Agreement Amendment
Summary: The City has offered its commercial and industrial utility customers participation in
the Bonneville Power Administration Purchase of Conservation Agreement program since June
18, 2001. The current agreement, if not amended, will expire on September 30, 2003.
Recommendation: Authorize the Director of Public Works and Utilities to sign the
Purchase of Conservation Agreement Amendment with the Bonneville Power
Administration.
Background/Analysis: On June 18, 2001, the City entered into a Purchase of Conservation
Agreement with the Bonneville Power Administration (BPA). The agreement was amended on
September 18, 2001. Under the Agreement, the City offered rebates for lighting and other energy
conservation projects to its commercial and industrial customers. The rebates were reimbursed by
BPA.
Rebate Incentives were based on $0.18 per annual kWh saved, not to exceed 80% of total project
cost. The City was reimbursed for its administrative costs under the program in an amount not to
exceed 15% of the incentive paid to the customer.
The current Agreement if not amended will expire on September 30, 2003. The proposed
amendment extends the term of the Agreement to September 30, 2006, revises the incentive to be
based on energy conservation measure life, and limits the total rebate to 60% of total project
costs, and does not include any reimbursement of the City's administrative costs. Administrative
costs for this program are small and will not adversely effect the overall administrative
requirements for various conservation programs the City is offering. The reduction of the rebate
from 80% to 60% of project costs along with the elimination of administrative costs reflects
BPA's own efforts to reduce costs. The proposed amendment could provide up to $450,000 in
energy conservation rebates to the City's commercial and industrial customers consisting of
$150,000 for lighting conservation projects and $300,000 for other energy conservation
measures.
The City has until September 30, 2003 to accept the amendment to the Agreement.
55
N:\CCOUNCIL~FINAL\Conservation Agreement Amendment.wpd
WAShiNGTON, U.S.A.
OFFICE OF THE CITY MANAGER
To: City Council
From: Michael Quinn
Date: August 19, 2003
Subj: UGA Sewer
The following report is informational for the Council in order to update you on the current status and
progress involved in the UGA Sewer issue. The PUD Commissioners have recently met to authorize
the pursuit of the feasibility analysis for the 10% petition impact. The County Commissioners have
reaffirmed their financial commitment to the $100,000 in their budget, and pursuit of the Oppommity
Fund. The City's involvement is essentially to affirm our commitment to treat the wastewater and
participate in the feasibility analysis as an equal partner with the other agencies. Both Dan
Engelbertson and Russ Veenema will be present at the Council meeting to update you on their
progress to date with their governing boards. Unfortunately, I did not have time to add this to the
agenda packet before its transmittal to you last Friday. I ask that this informational memo be added to
the agenda for review.
Background:
On 8/7/03 a meeting was held at the Red Lion Hotel involving Dan Engelbertson, Dennis Bickford,
Jim Haguewood, Russ Veenema, Glenn Cutler and myself. We talked about the results of the sewer
survey of commercial establishments in the UGA conducted by the Chamber and EDC. In general,
the consensus is that sewer infi'astructure would improve the commercial business area, but they
needed cost estimates before making final commitments. While it makes sense from a functional
viewpoint for the City to install this line and operate the sewer utility; the politics of annexation
appears to be an obstacle to this approach. The PUD is willing to install the sewer line through their
form of LID. Once the line is installed, we can plan for future services and the depreciation of this
asset in the case that the area does annex in the future. Currently, the policy justification for sewer
extension into the UGA is contained in our Comprehensive Plan; several supporting projects of this
sewer extension impact are prioritized in the Council's Community Workplan; and we have had prior
discussions concerning the need based upon septic problems at Wal-Mart and residential failures in
Gales Addition. I have summarized the following points of discussion as they impact the City:
1. Sewer infrastructure to the UGA is the #1 project on the WACERT application list
developed by the EDC. This makes it eligible for outside funding and use of the County's
Opportunity Fund. Dan is willing to recommend a 50/50 split on grant and 0% loan funding from the
Opportunity Fund for this project, or certainly at this preliminary stage involving engineering, etc.
Both the County and the City set aside capital CFP funds of $100,000 for this purpose with the
balance anticipated from the Opportunity Fund.
2. The Preliminary Engineering for the LID feasibility and estimates to be involved in the
10% Petition for an LID is proposed to be equally shared amongst the County, City and PUD. (There
may be a different interpretation in that the County and City would fund the feasibility analysis
utilizing the funds already set aside for such engineering.) This will require an agreement between
the three parties. The City will cover its share from our CFP budget of $100,000 which is distributed
as $25,000 in 2003 and $75,000 in 2004 of Wastewater funds. For this preliminary stage, I do not
anticipate our share to be above $15,000 at this time. While the City could take the approach that this
is a County/PUD problem, the fact remains that economic development in the UGA is severely
compromised as to quality due to the lack of sewer. There is some benefit and good will to have all
three agencies work together in solving this problem. The PUD will be responsible for the drafting of
the 10% petition and required information.
3. The main line for the sewer infrastructure will be sized to meet the anticipated capacity of
the service area in the UGA. An unknown for capacity planning is whether we should also plan for
the UGA expansion to the Deer Park area, as well as addressing the current problems in the Four
Seasons residential area. The current feasibility review concentrates on the current UGA bounda~j.
A companion issue with this capacity sizing is the split of financial responsibility between the
property owners and the governmental agencies. The oversized capacity need may be a component of'
the agencies for future funding rather than the immediate property owners.
4. The PUD is the likely agency for building the sewer line rather than the City for the main
reason that it deflects the political issue of annexation for now. It allows the service to the area and
allows agency planning for other services by the City and County as agreed amongst the two agencies
governed by a future interlocal agreement. The sewer line would be built to City standards.
5. While not a direct component of the establishment ora LID and this sewer line, a related
issue in need of being resolved is the proposed Revenue-Sharing Agreement with the County. The
reason for such an indirect linkage is that the sewer project enables the City to utilize its position of
wastewater trealxnent control to leverage discussion of this related issue. As the area develops with
the infrastructure, there is a revenue yield to the County that would not have been enabled without the
City's participation. Similar to the issue of armexation, the City needs to plan for the future inclusion
of this UGA into the City. The sharing of future revenue enables the funding of such planning efforts
and provision of actual services between the County and City.
6. The PUD will likely request consideration by the City of the 50% surcharge we add to the
utility rate for services outside our corporate limits. The argument will be put forth that this is good
will for the City and shows cooperation with the other agencies. Unfortunately, it also negates the
financial incentive for future annexation, and reduces the investment return for capital capacity at our
treatment facility paid for by City rate payers. While we have considered a reduction in the sewer
arrangement with the Lower Elwha Tribe, there are special circumstances that impact that particular
decision when looked at for precedent to this decision involving the PUD in our UGA.
As can be seen, there are plenty of issues to consider and resolve before this UGA sewer project
becomes a reality. However, we must get to the stage of making these decisions with the best
information available. Reaffirming our participation as an equal parmer in the feasibility analysis for
the PUD petition process is one step; and the other initial step is to reaffirm our commitment to treat
the wastewater in accordance with our current policy to allow the extension of utility services outside
our City limits. We do not need to address these other issues at this time, but must be vigilant in
pursuing their mitigation before the project is authorized.
Clallam survey supports
extending Sewer'serViCe
Pn )pt)sol would aid
prt)lxertics cast of Pa
"If we make a decision with a petition, then it goes to
· a ballot of the people in those boundaries. Once that
receives a positive vote, then off we go."
DAN ENGELBERTSON
Claliam County administrator
PORT ANGELES -- A
proposal to extend sewer
iqlt!rcial st,-el.ch along US.
Ilighv, av ](H cast ii{'tht: city
wd}} a htlsmess alqd prop-
l';ol extending a servel'
tics such as WubMart which
woold require an election.
Clallam County Adminis-
tratnr Dan Engelbertson
told about 60 people attend-
ina the weekly Port Angeles
Cbamber o[' Commerce lun-
cheon at the Port Angeles
C~'abHouse Restaurant on
Monday that petition
totes uf at least 15 hmdown-
ers representing 34 cmn-
mercia~ parcels would be
nccdcd to initiate the c}eo
Engelbertson said the
peution woold khen go
the Chdlam County Public
Utility District to put the
"IF we make a decision
with a petition, tben it goes
to a h~dlot of the people in
tb~st: boundaries." gngel-
hertson said.
"Once that receives a
p,~sitive vole. then offwe
Top priority
The Cia[lam County Eco-
nomic Devek)pment Council
hns ]isted extending the
>,.wev line beyond the Port
..M~geles city limit .lust east
~,i DclGuzzi Drive ils tht
development project, said
EDC Executive Director Jim
Haguewood.
Engelbertsun reiterated
that annexation to the city
is not a part of the sewer
line proposal.
The pt'oject would be
funded through the county's
Opportunity Fund for eco-
nomic development projects,
and Iow-interest loan dollars
offered through state eco-
nomic development pro-
grams, he said.
Economic 9rowth
The line would serve
existing or new businesses,
ending the need for septic
systems and allowing for
economic growth.
Some septic systems east
of Port Angeles, such as that
at Wal-Mart at 8500 E. U.S.
Highway 101, are inade-
quate.
Engelbertson said the
sewer line would serve the
commercial district in the
short term and could be
considered for surrounding
residents in the future,
should the residents want it.
Proposed is a 2.5-mile
sewer mom that is esti-
mated to cost $700,000 for
engineering and $4.5 million
to $5 million to build.
It would link the city's
sewage treatment plant
near Ennis Creek Road to
an area just east of North
Masters Road and East
Highway 101, at Koenig
Chewolet.
Chamber of Commerce
Executive Director Russ
Veenema on Monday pre-
sented the results of the
survey, in which business
volunteers tried to contact
85 pm'cd owners and
received responses fi'om 61,
representing 159 parcels.
Of those responding, a
slight majority -- 32 -- said
they would favor the sewer
line proposal, while 16 said
they would oppose it.
In other results, 43 said a
sewer line would make their
properties more valuable,
and ? said it would not.
Thirty said the sewer line
would give them the ability
to expand their businesses,
and 21 said it wouldn't.
Septic systems
Asked about pumping
their existing septic sys-
tems, ~5 said they regularly
must pump, while 22 said
no pumping was required.
Ten property owners said
they have experienced septic'
system failure and 16 said
they have not.
Sixteen commercial prop-
erty owners said they would
be willing to pay a larger
sewer hookup fee and a
small monthly fee. Nine said
they would pay a small
hookup fee and a larger
monthly fee.
Three said they were not
interested in hooking up to
a sewer line.
Of those surveyed, 24
said their decision to hook
up would be based on the
COSt.
CITY COUNCIL MEETING
Port Angeles, Washington
August 5, 2003
CALL TO ORDER -
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PUBLIC CEREMONIES,
PRESENTATIONS AND
PROCLAMATIONS:
Commendation -
Washington Territorial
Commission
Tuskegee Airmen -
Airport Days
Letter from Roger
Wheeler
WORK SESSION:
Goals & Objectives
Mayor Wiggins called the regular meeting of the Port Angeles City Council to order
at 6:00 p.m.
Members Present: Mayor Wiggins, Councilmembers Braun, Campbell,
Erickson, Headrick, Rogers, and Williams.
Members Absent: None.
Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B.
Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, Y.
Ziomkowski, and S. McLain.
Public Present: P. Lamoureux and J. Pittis.
The Pledge of Allegiance to the Flag was led by Fire Chief McKeen.
1. Certificate of Commendation - Washington Territorial Commission:
Secretary of State Sam Reed recently presented Mayor Wiggins with a Washington
Territorial Commission Certificate of Commendation, honoring Port Angeles for its
contributions during Washington's territorial years. Mayor Wiggins read the
Certificate of Commendation to those present.
2. Tuskegee Airmen - Airport Days:
G~ne PJmov ad~zzsed tk: Ceune~! sn .'.l.:z ma~ter df equality L,
contributions of the Tuskegee Airmen during World War Ii. A seminar on the
Tuskegee Airmen will be offered at the September 6th Airport Days. Mr. Rimov
provided a historical perspective on the Tuskegee Airmen, a group of Black American
pilots who were impressive bomber escorts in spite &existing racial prejudices. Two
&the Airmen, Lt. Col. William Holloman and Lt. Col. Ed Drummond, will be present
at Airport Days to share memories of the role played by the Tuskegee Airmen, and Mr.
R/mov extended an invitation to the Airport Days festivities.
3. Letter from Roger Wheeler:
Mayor Wiggins referenced a letter received from Roger Wheeler concerning the Parks
& Recreation Department and the excellent condition of the playing fields; he offered
kudos to the Parks & Recreation Department.
Goals & Objectives: Manager Quirm opened discussion on the Goals & Objectives for
2004, noting it was staff's recommendation that a Vision Statement be added to the
document. He felt the Vision Statement would serve to provide a common focus for
the organization, with the goals and objectives supporting that vision. Manager Quiun
directed attention to the addition of three (3) objectives:
-1-
CITY COUNCIL MEETING
August 5, 2003
WORK SESSION:
(Cont'd)
Goals & Objectives
(Cont'd)
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS:
1.) Add to Goal of Financial Stability - Diversify revenue sources to the greatest extent
possible; 2.) Add to Goal of Community Development - Promote citizen & business
involvement and responsibility in neighborhood maintenance, safety and improvement
programs; and 3.) Add to Goal of Community Livability - Rehabilitate neighborhoods
through improvements to infrastructure, development of maintenance programs, and
enhancing neighborhood aesthetics.
Manager Quinn referenced the project status report that was made a part of the
Information Agenda, noting that the specific programs and projects become the activity
program to support the more generalized Goals & Objectives. It is planned for the
Goals & Objectives to be set before entering the budget phase for next year and, once
the budget has been considered, then the program5 and projects can be updated to
coincide with the budget. Discussion ensued, and individual Councilmembers
expressed opinions as to how the matter of the Goals & Objectives should proceed.
Councilmember Rogers observed that, because of the Council's service on the various
subcommittees, it would be helpful for the Councilmembers to give thought to
discussions held at those different subcommittee meetings. The current topics could
then be applied to the Goals & Objectives. For that reason, it was suggested and
agreed that the matter be deferred to the next Council meeting for a work session.
Dr. Steve Chapman, 443 W. Ridge Road, a Port Angeles pediatrician and active
proponent for fluoridation of the City's water system, informed the Council that, out
of 25 children seen in the clinic today, he wrote 5 prescriptions for fluoride. He
indicated that every family he has spoken to on the matter of fluoridation is grateful for
the decision made by the Council and most anxious to proceed. Dr. Chapman indicated
he still sees many children with a lot of cavities, many of which are having teeth pulled.
This is the main reason for fluoridating the water. He indicated that most &the rest of
the country has the benefit of fluoride, as many communities already made the decision
similar to this Council. It is known that fluoride reduces cavities by 30 - 40%, and it
is something that has been endorsed by nearly every major medical and dental
organization. Further, there is no doctor or dentist in town who opposes fluoride, other
than a retired allergist from Blyn. Based on input from a pediatrician in Seattle,
fluoride is still considered to be safe, efficacious, and cost effective. Some
misinformation has been provided in the newspaper, but Dr. Chapman indicated that
the American Dental Association has not set policy recommending that parents
purchase bottled water for their children. Further, it has been proven there is no
a~¥erse impact on salmon. Dr. Char, man thanked the C~ancil for its dcci~;e"
Councilmember Erickson expressed interest regarding a letter received from a local
dentist, listing all of the agencies supporting fluoridation, one of which was from the
American Cancer Society.
Dr. Scott Kennedy, 136 Old Black Diamond Road, agreed with commentaries offered
by Dr. Chapman. He, too, thanked the Council for its decision to fluoridate the water
supply and urged the Council to hold the course. Having reviewed much of the
material available, Dr. Kennedy still felt fluoride is the way to proceed. He added that
the Surgeon General's office is aware of the Port Angeles decision and the progress
being made.
Paul Lamoureux, 602 Whidby, referencing a previous Council item concerning third
party billing for Medic I services, suggested that free Medic I services for City
residents should be transferrable to Olympic Ambulance so that no charges are incurred
unless the patient is transported outside the City limits. Concerning a recent meeting
of the Lodging Tax Advisory Committee, Mr. Lamoureux inquired as to whether the
committee's recommendation would be considered this evening. Councilman
Campbell indicated it would be brought forward at the next meeting, as the committee's
recommendation needs to be incorporated into a contract. Mr. Lamoureux reiterated
past support for a l~l/~ng tax increase, and he supvorted the dedication oflodgin~ tax
-2-
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS:
(Cont'd)
FINANCE:
Equipment Replacements
for 2003 - Purchase of
3-4 Yard Dump Truck
CONSENT AGENDA:
CITY COUNCIL
COMMITTEE
REPORTS &
CALENDAR:
CITY COUNCIL MEETING
August 5, 2003
funds to capital. Turning to the issue of the graving dock, Mr. Lamoureux suggested
that dirt removal be directed to Shotwell during the day and to Rayonier during the
night, with the hope this would assist daytime traffic mitigation plus meet Rayonier's
needs. Mr. Lamoureux distributed copies of information to the Council on water
shortages, as well as forest fire dangers.
Equipment Replacements for 2003 - Purchase Request for 3-4 Yard Dump Truck:
Public Works & Utilities Director Cutler presented information specific to the request
to purchase a 3-4 yard dump truck. The dump truck is not available locally, thus
prompting the request to purchase from the State bid. It is intended that staff will
proceed with the procurement of other items on the equipment replacement list in 60 -
90 days. Following discussion, Councilman Braun moved to authorize the City
Manager to proceed with the purchase of a 3-4 yard dump truck with
plow/sander hydraulics from the State bid. The motion was seconded by
Councilmember Rogers and carried unanimously.
In considering the items on the Consent Agenda, Councilman Headrick expressed
pleasure with the sidewalk and tree planting project at the east entrance. Discussion
centered around the Netware training, as well as planned maintenance for the trees just
planted. Parks Director Cormelly indicated that, as additional trees are planted,
consideration will need to be given to ongoing maintenance, as the watering truck is
currently being used 12 hours per day, 7 days a week. Manager Quinn indicated that
staff is trying to identify areas for volunteerism and/or business assistance in tree
maintenance.
Councilman Campbell moved to accept the Consent Agenda, to include: 1.) City
Council Minutes &July 15, 2003; 2.) Expenditure Approval List - July 25, 2003 -
$1,088,000.55; 3.) Electronic Payments - July 25, 2003 - $968,465.00; 4.) Travel
Exceeding $1,500 - Netware 6 Certification; 5.) Accept Completion of Valley Street
Overhead Electrical Rebuild, Project 02-10; 6.) Accept Lauridsen Blvd. & I Street
Sidewalk Project; and 7.) Accept East Entrance Sidewalk Project. The motion was
seconded by Councilman Braun and carried unanimously.
Councilman Headrick attended a meeting with Chiefs Riepe and McKeen and Naomi
Wu, at which time discussions were held with a citizens committee working toward the
passage of the additional 1/10th of 1% sales tax.
Councilman Braun attended a Gateway meeting, as well as the 2"a Annual Parks &
-Kecreation ramtiy ~un Day, an event that was very successlui. He also a~anded the
Transit entrance audit conference, and he offered congratulations for Kathy Emery's
completion of Treasurer's I certification training. Councilman Braun, having taken a
recent trip to California, noted the contributions of migrant workers in providing fresh
produce to the public.
Councilman Campbell attended a meeting with the Department of Fish & Wildlife,
addressing that department's relationship with the City, as well as the lease with the
City for the salmon rearing channel. A great deal of work has been done on the
Watershed Plan, and another meeting will be held September 4th in that regard.
Community Development Director Collins added that it would be appropriate for the
Council to conduct a brief work session at its August 19 meeting to revisit certain
issues in the Watershed Plan. Councilman Campbell continued that he attended a
public hearing before the Olympic Region Clean Air Agency, at which time
Daishowa's boiler emission standard revisions were addressed. The Lodging Tax
Advisory Committee met on July 31 and recommended that $100,000 from reserves be
used to bolster tourism into the fall and next year, with up to $20,000 to be used for Art
on the Town, if needed, and $10,000 for special events. The committee was unanimous
in its recommendation. Councilman Campbell recently represented the City before the
Olympians in the (~pics when they greeted Bruce Baumgartner, an Olympic
-3-
CITY COUNCIL MEETING
August 5, 2003
CITY COUNCIL
COMMITTEE
REPORTS &
CALENDAR: (Cont'd)
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
RESOLUTIONS:
OTHER
CONSIDERATIONS:
PUBLIC HrEAF~NGS -
QUASI-JUDICIAL:
Break
PUBLIC HEARINGS -
OTHER:
Proposed Electric Rate
Adjustment
wrestler, to the City.
Councilman Williams toured the Rayonier site during the presentation of proposed
development plans for that area. He was disconcerted to hear of the plans to move the
dirt from the graving yard site to Shotwell instead of the Rayonier site.
Councilmember Rogers reported on the recent Gateway meeting, thanking staff for its
support on this project. She indicated that efforts will move forward at the same time
property negotiations are proceeding. She attended an interesting luncheon with the
Secretary of State, and has been involved with the Community & Economic Committee
on such matters as the Parking Ordinance, presentation of a favorable property
development initiative, and matters of Code compliance. Having attended the Lodging
Tax Advisory Committee meeting, Councilmember Rogers informed the committee
members that 30% of the funds must be protected for capital purposes. In addition,
Councilmember Rogers announced the opening of Jeffix Labs in Laurel Lanes, which
is a new enterprise of fiber-fast interact gaming.
Mayor Wiggins recently attended the Makah Economic Development Summit, and he
noted various needs of the Makah that could be met by City staff in an advisory
capacity. Manager Quinn indicated the City would be happy to provide assistance, as
it meets the goal of intergovernmental relations. Mayor Wiggins related a recent phone
call from Lt. Marks of the Civil Air Patrol, informing him that 6 local youth won the
national CAP competition, a most impressive fete.
Public Works Director Cutler reminded the Council o fthe Clallam County Fair, August
14 - 17, during which the City will host an informational booth. He invited Council to
participate in the City's booth.
None.
None.
None.
None.
Mayor Wiggins recessed the meeting for a break at 7:05 p.m. The meeting reconvened
at 7:20 p.m.
Proposed Electric Rate Adjustment: Public Works & Utilities Director Cutler
introduced the issue of the proposed electric rate adjustment. Various options will be
presented this evening. It is recommended the public hearing be continued to the next
Council meeting, as further discussion will likely occur at the upcoming meeting of the
Utility Advisory Committee. Power Resources Manager McLain, aided by PowerPoint
slides, provided background information on what is precipitating the recommended rate
increase. Contracts with LG&E Power, as well as Columbia Storage Power Exchange,
are expiring, necessitating power purchases from the Bonneville Power Administration
at a higher cost. Other components of the City's power supply are also increasing, so
it will be necessary to increase retail rates to the customers in order to maintain the
electric fund in a financially responsible fashion.
Mr. McLain explained in detail the three Cost Recovery Adjustment Clauses and their
impact on the rates being paid. He indicated that the net effect is a 5% increase in rates
as of April 1,2004. However, a pending lawsuit on the SN CRAC may be settled and
58
-4-
PUBLIC HEARINGS -
OTHER:
(Cont'd)
Proposed Electric Rate
Adjustment (Cunt'd)
CITY COUNCIL MEETING
August 5, 2003
may reduce somewhat the impact of the rate increases. Therefore, it is recommended
that any rate adjustments due to the BPA rate changes be offset until April, 2004. Mr.
McLain explained that, in 2001, $850,000 in reserves per year were designated to
mitigate the 2001 rate increase. Because of reductions in expenses and capital
spending, there has been little use of the reserves beyond what was designated, and it
is recommended that the reserves be used at the same level as in 2001 in order to
mitigate the current rate adjustment. The reserve levels and rates could be re-evaluated
in two years. Although there are certain unbudgeted expenses that can be anticipated,
it is not recommended that rates be increased to cover these types of expenses. In
addition, it is not expected that inflationary factors would contribute to any increase at
this time.
Mr. McLain explained to the Council the three options for rate increases, the associated
advantages and disadvantages, and the impacts on the reserve fund. He provided a
comparison of the Port Angeles proposed rates with the current rates of other utilities,
noting that Port Angeles has one of the lower rates. Mr. McLain reiterated the
recommendation that the public hearing be continued to the next Council meeting to
give the Utility Advisory Committee another opportunity to review the matter at its
meeting of Augnst 12, 2003. It is anticipated that a final rate recommendation would
be provided to the Council at its meeting of September 2, 2003.
Lengthy discussion followed, with Mr. McLain providing clarification on the use of
reserves, the different rate options presented, as well as how Port Angeles rates
compare with those of other utilities. Finance Director Ziomkowski offered further
information relative to the reserve funds in that the City has set a minimum level of
reserves based on 25% of maintenance and operation costs, so a $20 million budget
would equate to a reserve of $5 million. Councilman Williams introduced different
possible scenarios for the rate setting, and he spoke in support of other power
generating possibilities, whether by conservation or other means of generating new
power. After further discussion, Mayor Wiggins opened the public hearing at 7:55 p.m.
Paul Lamoureux, 602 Whidby, attended the Utility Advisory Committee meeting, and
he was interested in seeking clarification from Mr. McLain with respect to various
components of the presentation on the rates. He inquired as to whether a healthy level
in reserves would be maintained, to which Mr. McLain responded in the affirmative.
Mr. McLain responded to additional questions from Mr. Lamoureux, who expressed
the hope that rate increases could be minimized in order to focus on other projects,
such as stormwater.
Pef~? RiP!ey~ Port Angeles Journal, asked how the rate increase would translate into the
loss of jobs and whether the industrial rate would increase. Mr. McLain explained that
a Daishowa employee serves on the Utility Advisory Committee and is well versed on
the matter of the electric rates. The industrial rates are directly tied to the wholesale
power rate, and he further explained how the impact will actually be calculated on a
percentage basis. Councilman Williams asked for further clarification on the impacts
to other businesses, and Mr. McLain stated the recommendation would be $.311 for all
businesses. It must be realized that the power utilization by businesses varies greatly.
Mr. Ripley cautioned the Council to be careful in raising rates so as to not affect the
jobs in the community.
Paul Lamoureux returned to the podium, stating he was aware of other litigation
involving the Bonneville Power Administration, and he inquired as to how the outcome
of those lawsuits might ultimately affect Port Angeles rates. Mr. McLain responded
that he was only knowledgeable about the litigation already mentioned earlier in the
presentation, and he was uncertain as to those mentioned by Mr. Lamoureux.
At 8:05 p.m., Mayor Wiggins continued the public hearing to August 19, 2003~
59
-5-
CITY COUNCIL MEETING
August 5, 2003
INFORMATION:
EXECUTIVE SESSION:
ADJOURNMENT:
Manager Quirm noted the Goals and Projects update included in the Information
Agenda. Director Cutler advised the Council that the City has been notified it will
receive a Public Works Trust Fund loan for the downtown watermain project, which
Councilman Williams indicated should promote discussion about the underground.
Four candidates for City Council were present in the audience and welcomed by Mayor
Wiggins: Peter Ripley, Grant Munro, Cherie Kidd, and Jack Pittis.
None.
The meeting was adjourned at 8:10 p.m.
Glenn Wiggins, Mayor
Becky .1. Upton, City Clerk
6O
-6-
Date: 8/13/03
City of Port Angeles
City Council Expenditure Report
From: 7/26/03 To: 8/8/03
Vendor
AMSTERDAM PRINTING & LITHO
BIRD-X INC
DIRECT SAFETY CO
ELMERS FLAG AND BANNER
HYDRO-FIT INC
LOIS DANKS
NATL PUBLIC SAFETY INFO BUREAU
NATURAL STRUCTURES
QUILL CORPORATION
RWE DISTRIBUTING
SCOTTCO DISTRIBUTORS INC
SUMMIT SUPPLY CORP OF CO
WA STATE PATROL - WASlS
ADVANCED TRAVEL
PENINSULA DALLY NEWS
PORT ANGELES CITY TREASURER
Legislative
AT&T BUSINESS SERVICE
VERIZON WIRELESS - BELLEVUE
City Manager Department
PORT ANGELES CtTY TRE. ASUREP
City Manager Department
ADVANCED TRAVEL
CERTIFIED HEARING
WAPELRA
City Manager Department
ADVANCED TRAVEL
RIA
Finance Department
MICROFLEX INC
NATIONAL SEMINARS GROUP
QUILL CORPORATION
WFOA (WA FINANCE OFFCRS ASSN)
Finance Department
Description
Pens
BUILDING MAINT&REPAIR SER
MARKERS, PLAQUES,SIGNS
MARKERS, PLAQUES,SIGNS
FLAGS,POLES,BANNERS,ACCES
Deck coach,supplies
Deposit refund
2003 National D!rectory
PARK,PLAYGROUND,REC EQUIP
Office supplies
Storage boxes
PLASTICS
PLASTICS
HOSES, ALL KINDS
Criminal history-Billings
CHminal history-Davis
AWC Conf-Spokane-Headrick
Renew 1 Yr 40010112
Photo frame,award-Martin
Mayor & Council
Legislative
07-13 a/c 0172134468001
07-15 a/c 1032-585845
City Manager Office
Account Number
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00~00
001-0000-237.20-00
001-0000-239.10-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-237.00-00
001-0000-229.50-00
001-0000-229.50-00
Division Total:
Department Total:
001-1160-511.43-10
001-1160-511.49-01
001-1160-511.31-01
Division Total:
Department Total:
001-1210-513.42-10
001-1210-513.42-10
Division Total:
Plates,soda OPS lunch .... :-001-1~.! ~-513 3~-0!
Customer Commitment ' ' Division Total:
EBAC mtg SeaTac-Coons
Hearing test-Oman
Fall conference-Coons
Human Resources
City Manager Department
VVFOA Bd mtg-Friday Harbor
WGL Govt Acctng& Audit
Finance A dministration
Tax Audit Svcs for June
Sales & Use Tax Seminar
Markers,post-its
Clips
INTERNAL CONTROLS FRAUD
Accounting
61
001-1220-516.43-10
001-1220-516.41-31
001-1220-516.43-10
Division Total:
Department Total;
001-2010-514.43-10
001-2010-514.31-01
Division Torah
001-2023-514.41-50
001-2023-514.43-10
001-2023-514.3%01
001-2023-514.31-01
001-2023-514.43-10
Division Total:
Invoice Amount
-9.05
-36.58
-10.44
-6.24
-34.98
-38.62
300.00
-8.94
-55.93
-22.53
-9.83
-32.32
-1.50
-t5.99
24.00
24.00
$65.05
$65.05
6.43
117.00
16.20
$139.63
$139.63
54.46
16.60
$71.06
15,89
$15.89
60.20
25.00
150.00
$235.20
$322.15
189.40
292.41
$481.81
84.46
195.00
45.76
3.00
50.00
$378,22
Page 1
Date: 8/13/03
City of Port Angeles
City Council Expenditure Report
From: 7/26/03 To: 8/8/03
Vendor
ADVANCED TRAVEL
AT&T WIRELESS SERVICES
DATABAR INCORPORATED
FEDERAL EXPRESS CORP
QUILL CORPORATION
WFOA O/VA FINANCE OFFCRS ASSN)
Finance Department
COSTCO CREDIT CARD PMTS
DIVERSIFIED RESOURCE CENTER
POSTMASTER
QUILL CORPORATION
RESERVE ACCOUNT
XEROX CORPORATION
Finance Department
CLALLAM CNTY DEPT OF HEALTH
CLALLAM CNTY SHERIFF'S DEPT
A~orney
CLALLAM CNTY DIST 1 COURT
CLALLAM JEFFERSON PUBLIC DFNDR
NATL COLLEGE OF DISTR~CT A'I-FYS
A~orne¥
PORT ANGELES CITY TREASURER
Community Developmt Dept
ADVANCED TRAVEL
XEROX CORPORATION
Communi~ Developmt Dept
CAPACITY PROVISIONING INC
NATL PUBLIC SAFETY INFO BUREAU
Description
Treasurer's W/S-Sea-Emery
07-05 a/c 49548233
1946 Statements
July shipping chgs
Add rolls,clips,post-its
ACCTNG CLASS-ROOKS
ACCTNG CLASS-HAINSTOCK
Customer Service
Shredder sacks
Copy Center svcs-July
REPLENISH POSTAGE DUE
Shredder oil
REPLENISH METER #7117717
DC440AC copier lease-June
DC490SLC copier lease-Jun
WCP416C3 copier lease-Jun
Reprographics
Finance Department
Inmate medical chgs
Inmate care-June
Ja# Contributions
July Court costs
Public Defender fees-Aug
Domestic Violence Conf
Prosecution
Attorney
Suou~ ban Retail-Collins
Office supplies-Roberds
Planning
Shore Mgt-Bellevue-Johns
DC420SX copier lease-June
Building
Community Developmt Dept
INET svcs-City Hall
2003 National Directory
PORTANGELES POLICE DEPARTMENT LEAB work session
Police Department
ADVANCED TRAVEL
BLUMENTHAL UNIFORMS & EQUIP
AIRLIFT NORTHWEST
Administration
Marysville,Seattle-Ensor
Wallet-Winfield
Copies-RE flight 04-19
PORT ANGELES POLICE DEPARTMENT Postage expense
VERIZON WIRELESS - BELLEVUE 07-15 a/c 1032-585838
Account Number Invoice Amount
001-2025-514.43-10 168.95
001-2025-514.42-10 36.98
001-2025-514.41-50 1,052.55
001-2025-514.42-10 7.95
001-2025-514.31-01 213.94
001-2025-514.43-10 200.00
001-2025-514.43-10 200.00
Division Total: $1,880.37
001-2080-514.31-01 16.22
001-2080-514.41-50 814.00
001-2080-514.42-10 200.00
001-2080-514.31-01 34.58
001-2080-514.42-10 5,000.00
001-2080-514.45-30 641.65
001-2080-514.45-30 2,558.54
001-2080-514.45-30 137.71
Division Total: $9,402.70
Department Torah $12,143.10
001-3012-597.50-99 142.36
001-3012-597.50-99 21,837.88
Division Total: $21,980.24
001-3021-515.50-90 6,761.16
001-3021-515.41-50 2,750.00
001-3021-334.04-20 525.00
Division Total: $10,036.16
Department Total: $32,016.40
00~1~010-558.43-10 25.00
001-4010-558.31-01 16.36
Division Total: $41.36
001-4020-524.43-10 15.20
001-4020-524.45-30 684.32
Division Totah $699.52
Department Total: $740.88
001-5010-521.42-12 172.00
001-5010-521.3%01 117.94
001-5010-521.31 -01 46.42
Division Total: $336.36
001-5021-521.43-10 15.20
001-5021-521.31-11 11.91
001-5021-521.42-10 25.59
00%5021-521.42-10 26.04
001-5021-521.42-10 19.63
Page 2
City of Port Angeles
City Council Expenditure Report
From: 7/26/03 To: 8/8/03
Date: 8/13/03
Vendor
Police Department
ADVANCED TRAVEL
BLUMENTHAL UNIFORMS & EQUIP
GALLS INCORPORATED
HANSEN'S TROPHY
OLYMPIC VETERINARY CLINIC
PORT ANGELES POLICE DEPARTMENT
QUILL CORPORATION
VERIZON WIRELESS - BELLEVUE
Police Department
COPY CAT GRAPHICS
PORT ANGELES POLICE DEPARTMENT
VERIZON WIRELESS - BELLEVUE
Police Department
BLUMENTHAL UNIFORMS & EQUIP
Police Department
AT&T WIRELESS SERVICES
BLUMENTHAL UNIFORMS & EQUIP
Police Department
CAPACITY PROVISIONING INC
COSTCO CREDIT CARD PMTS
XEROX CORPORATION
Fire Department
C!_ALLAM CNTY ROAD DEPT
KELLY ZIEGLER
SWAIN'S GENERAL STORE INC
VERIZON WIRELESS - BELLEVUE
Fire Department
PENINSULA RADIOLOGISTS P S
Fire Department
BLUMENTHAL UNIFORMS & EQUIP
Description
Investigation
Ferry tickets-Arand
Child Abuse-Wenatchee
Active Shooter-Milton-TP
Simunition-Fed Way-TP
Fire Arms School-Tacoma
Mace holder,stinger-Riepe
FTO Pin
Flag emblems
Slack oxfords-Schilke
School Patrol Awards
ARCO visit
Postage expense
Develop film
Storage boxes
07-15 a/c 1032-585838
Patrol
Shirt,embroidery
Volunteer uniforms
Install vinyl graphics
Reimb driving class
07-15 a/c 1032-585838
Reserves & Volunteers
Latex gloves
Records
07-27 a/c 49945710
Window marker
Contrac~ pmt-Juiy
Animal Control
Police Department
INET svcs-Fire Station
Office supplies
DC220SS copier lease-June
Administration
County road map books
Reimb tuition expense
Auto detaiing products
07-15 a/c 1032-603796
07-15 a/c 1032-2097402
Fire Supression
Cooper X-rays
Fire Volunteers
Safety boots-Chastain
Account Number Invoice Amount
Division Total: $98.37
001-6022-521.43-10 106.40
001-5022-521.43-10 274.80
001-5022-521.43-10 298.29
001-5022-521.43-10 487.04
001-5022-521.43-10 360.00
001-5022-521.20-80 36.39
001-5022-521.31-11 16.86
001-5022-521.31 -11 35.51
001-5022-521.20-80 88.70
001-5022-521.49-90 100.63
001-5022-521.49-80 54.80
001-5022-521.42-10 106.83
001-5022-521.49-90 6.19
001-5022-521.31-01 129.71
001-5022-521.42-10 192.91
Division Total: $2,295.06
001-5026-521.31-11 61.22
001-5026-521.35-01 185.82
001-5026-521.35-01 64.92
001-5026-521.43-10 25.00
001-5026-521.42-10 9.98
Division Total: $346.94
001-5029-521.31 -01 27.09
Division Total: $27.09
001-5090-521.42-10 9.21
001-5090-521.35-01_ 16.77
00i-~u~0-~21:~'1-50 3,743136
Division Total: $3,769.34
Department Total: $6,873.16
001-6010-522.42-12 172.00
001-6010-522.31-01 28.97
001-6010-522.45-30 317.94
Division Total: $518.91
001-6020-522,31-01 56.00
001-6020-522.43-10 318.40
001-6020-522.31-01 13.10
001-6020-522.42-10 2,00
001-6020-522.42-10 10.95
Division Total: $400.46
001-6021-522.41-50 59.50
Division Total: $59.50
001-6025-526,20-80 154,66
Page 3
Date: 8/13/03
City of Port Angeles
City Council Expenditure Report
From: 7/26/03 To: 8/8/03
Vendor
CLALLAM CNTY EMS
GE MEDICAL SYSTEMS
SYSTEMS DESIGN
VERiZON WIRELESS - BELLEVUE
Fire Department
AMSTERDAM PRINTING & LITHO
CREIGHTON ENGINEERING INC
Fire Department
COSTCO CREDIT CARD PUTS
Fire Department
COSTCO CREDIT CARD PUTS
DEPT OF LABOR & INDUSTRIES
/=ire Department
PORT ANGELES CITY TREASURER
Fire Department
ADVANCED TRAVEL
AT&T WIRELESS SERVICES
CLALLAM CNTY DEPT OF COMM DEV
COMPLETE LINE, THE
COSTCO CREDIT CARD PUTS
GATEWAY EQUIPMENT CO INC
KON OFFIC'E "3O'..UT:C,*;~,
MOZA CONSTRUCTION
OLYMPIC ELECTRIC
GARY KENWORTHY
LEAGUE OF OREGON CITIES
PORT ANGELES CITY TREASURER
PORTLAND PRECISION INSTR & RPR
VERIZON WIRELESS - BELLEVUE
WASHINGTON (DOT), STATE OF
Public Works-Gen Fnd
Description
Medic I Advisory-August
Biemed equipment-August
Ambulance billing svcs
07-15 a/c 1032-5048873
Medic I
Pens
Westport Shipyard Review
Fire Prevention
Office supplies
Fire Training
Bldg maintenance supplies
Certification fee
Facilities Maintenance
Binders-Wheeler
EmergenCY Management
Fire Department
Graving Dock-Kenworthy
Stormwater Mgt-Mahlum
07-27 a/c 48966287
Monitor water quality
Black ink cartridge
Markers,swabs
Binders,post-its,stamp
PW appreciation ice cream
SUPPLIES
SUPPLIES
TC.;4ER COR ;,,iGR. C, FiCHE
Rfd bid document fees
Rfd bid document fees
Reimb mileage-Kenworthy
Fleet mgr job ad
Office supplies-McLain
Batten/
07-15 a/c 1032-874327
07-15 a/c 1032-936438
07-15 a/c 1032-1367529
07-15 a/c 1032-874327
07-15 a/c 1032-936438
07-15 a/c 1032-1367529
Purchasing class-Sequim
Administration
Public Works-Gen Fnd
Account Number Invoice Amount
001-6025-526.41-50 600.00
001-6025-526.41-50 54.10
001-6025-526.41-50 2,379.66
001-6025-526.42-10 9.99
Division Total: $3,198.41
001-6030-522.31-01 119.36
001-6030-522.41-50 620.00
Division Totah $739.36
001-6040-522.31-01 32.45
Division Totah $32.45
001-6050-522.31-01 205.60
001-6050-522.48-10 17.60
Division Total: $223.20
001-6060-525.31-01 129.84
Division Totah $129.84
Department Totah $5,302.12
001-7010-532.43-10 50.50
001-7010-532.43-10 34.00
001-7010-532.42-10 31.07
001-7010-532.41-50 100.00
001-7010-532.31-01 147.23
001-7010-532.31-01 48.64
001-7010-532.31-01 74.60
001-7010-532.31-01 57.91
001-7010-532.31-60 1,810.22
001-7010-532.31-60 -~,810.22
001-7010-532.3i-01 '-
001-7010-341.50-00 50.00
001-7010-341.50-00 50.00
001-7010-532.43-10 49.25
001-7010-532.44-10 25.00
001-7010-532.31-01 11.78
001-7010-532.31-01 243.92
001-7010-532.42-10 20.35
001-7010-532.42-10 9.98
001-7010-532.42-10 9.98
001-7010-532.42-10 9.99
001-7010-532.42-10 9.99
001-7010-532.42-10 9.99
001-7010-532.43-10 50.00
Division Totah $1,262.96
Department Totah $1,262.96
Page 4
Date: 8113/03
City of Port Angeles
City Council Expenditure Report
From: 7/26/03 To: 8/8/03
Vendor
CAPTAIN T'S
Parks & Recreation
ADVANCED TRAVEL
CAPACITY PROVISIONING INC
XEROX CORPORATION
Parks & Recreation
CAPACITY PROVISIONING INC
HYDRO-FIT INC
PORT ANGELES CITY TREASURER
SUPERVALU CASH & CARRY
ZEE MEDICAL SERVICE CO
Parks & Recreation
CAPACITY PROVISIONING INC
FEDERAL EXPRESS CORP
QWEST DEX THE DIRECTORY SOURCE
THURMAN SUPPLY
Parks & Recreation
AMERICAN RED CROSS-PA
ANGELES PLUMBING INC
- oENTEEY COMPANY,; hc
BIRD-X INC
CAPACITY PROVISIONING INC
CED/CONSOLIDATED ELEC DIST INC
DIRECT SAFETY CO
FAMILIAN NORTHWEST INC
JOHNSTONE SUPPLY INC
LAKEVIEVV PRODUCTS NW LLC
ERIK GONZALEZ
ORNAMENTAL STONE INC
Description
Brushed canvas,embroidery
Jackets,lettering,emblems
Shirts
Administration
Pick up Seniors-Westport
INET svcs-Senior Cfr
DC220SS copier lease-June
Senior Center
INET svcs-Wm Shore Pool
Deck coach,supplies
Refund swim lessons
Refreshments-Oliver
Food permit-Oliver
Candy inventory
Nitrile gloves
Metal cabinet
William Shore Pool
INET svcs-Cemetery office
July shipping chgs
COMMUNICATIONS/MEDIA SERV
PIPE FITTINGS
PLUMBING EQUIP FIXT,SUPP
ELECTRICAL EQUIP & SUPPLY
HARDWARE,AND ALLIED ITEMS
Ocean View Cemetery
CONSULTING SERVICES
PLUMBING EQUIP FIXT,SUPP
~UiP MAiN-IL& Ri:PAIR
EQUIPMENT MAINTENANCE,REC
BUILDING MAINT&REPAIR SER
INET svca-VBCC
INET svcs-Carnegie Lib
INET svcs-Park Facilities
ELECTRICAL EQUIP & SUPPLY
FASTENERS, FASTENING DEVS
MARKERS, PLAQUES,SIGNS
MARKERS, PLAQUES,SIGNS
EQUIP MAINT & REPAIR SERV
EQUIP MAINT & REPAIR SERV
EQUIP MAINT & REPAIR SERV
Rfd deposit
BRICKS & CLAY PRODUCTS
65
Account Number Invoice Amount
001-8010-574.31-01 77.90
001-8010-574.31-01 484.74
001-8010-574.31-01 278.49
Division Totah $84t.13
001-8012-555.43-10 153.68
001-8012-576.42~12 172~00
001-8012-555.45-30 327.15
Division Totah $652.83
001-8020-576.42-12 172.00
001-8020-576.31-01 509.52
001-8020-347.30-13 22.00
001-8020-576.31-01 17.18
001-8020-576.31-07 20.00
001-8020-576.34-01 154.00
001-8020-576.31-01 32.30
001-8020-576~31-01 323.41
Division Totah $1,250.41
001-8050-536.42-12 172.00
001-8050-536.31-01 8.75
001-8050-536.44-10 160.10
001-8050-536.31-20 16.38
001-8050-536.31-20 4.17
001-8050-536.31-20 48.69
001-8050-536.31-20 3.49
Division Totah $413.58
001-8080-576.49-90 40.00
001-8080-576.31-20 457.95
001-8080-576.31-20 .... 46:52-~
001-8080-576,31-20 294.71
001-8080-576.31-20 482.58
001-8080-574,42-12 172,00
001-8080-574.42-12 172.00
001-8080-576.42-12 172.00
001-8080-576.31-20 4.95
001-8080-576.31-20 0.10
001-8080-576.31-20 137.74
001-8080-576.31-20 82,24
001-8080-576.31-20 224.17
001-8080-576.31-20 147.82
001-8080-576.31-20 253.84
001-8080-347.30-18 105.00
001-8080-576.31-40 786.26
Page 5
Date: 8/13/03
City of Port Angeles
City Council Expenditure Report
From: 7/26/03
To: 8/8/03
Vendor
ORNAMENTAL STONE INC...
RWE DISTRIBUTING
SCO'l-rco DISTRIBUTORS INC
SUMMIT SUPPLY CORP OF CO
THURMAN SUPPLY
ZUMAR INDUSTRIES INC
Parks & Recreation
DEPT OF LABOR & INDUSTRIES
ELMERS FLAG AND BANNER
GLASS SERVICES CO INC
THURMAN SUPPLY
Parks & Rec-Maintenance
BREWER, DAVID
Convention Center
CAPACITY PROVISIONING INC
MT PLEASANT COUNTRY SUPPLY
POINTS SHARP STEEL INC
Description
SHIPPING AND HANDLING
PLASTICS
PLASTICS
HOSES, ALL KINDS
HARDWARE,AND ALLIED ITEMS
ELECTRICAL EQUIP & SUPPLY
PLUMBING EQUIP FIXT,SUPP
PIPE FITTINGS
PLUMBING EQUIP FIXT,SUPP
PIPE AND TUBING
PIPE FITTINGS
PIPE FITTINGS
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
Account Number
001-8080-576.3%40
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.31-40
001-8080-576.31-01
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.3%20
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.31-20
001-8080-576.31-20
HAND TOOLS ,POW&NON POWEF001-8080-576.31-20
PIPE FITTINGS
MARKERS, PLAQUES,SIGNS
Park Facilities
Parks & Recreation
PW CONSTRUCTION & RELATED
FLAGS,POLES,BAN NERS,ACC ES
GLASS & GLAZING SUPPLIES
HARDWARE,AND ALLIED ITEMS
PLUMBING EQUIP FIXT,SUPP
ELECTRICAL EQUIP & SUPPLY
PIPE F~TTINGS
ELECTRICAL EQUIP & SUPPLY
PAINTING EQUIPMENT & ACC
PAINTING EQUIPMENT & ACC
HOSP. & SURG MOBIL SPEECH
REFRIGERATION EQUIPMENT
Custodial/Janitorial Svcs
Parks & Rec-Maintenance
General Fund
Contract svcs-August
Convention Center
Convention Center
Convention Center Fund
iNET svcs-Corp Yd
ROADSIDE,GRNDS,REC, PARK
ROADSIDE,GRNDS,REC, PARK
Points,asphalt cutters /1_~
001-8080-576.31-40
001-8080-576.31-20
Division Totah
Department Total:
001-8130-518.31-01
001-8130-518.31-20
001-8130-518.31-20
001-8130-518.31-20
001-8130-518.31-20
001-8130-518.31-20
0(~1-8130-518.3~-~
001-8130-518.31-20
001-8130-518.31-20
001-8130-518.31-20
001-8130-518.31-20
001-8130-518.31-20
Division Total:
Department Total:
Fund Total:
101-1430-557.49-90
Division Total:
Department Total:
Fund Total:
102-7230-542.42-12
102-7230-542.31-20
102-7230-542.31-20
102-7230-542.31-20
Invoice Amount
97.47
426.42
19.69
210.99
8.63
24.76
10.71
2.15
4.16
2.16
7.25
3.12
53.16
27.31
8.22
20.49
76.17
$4,582.74
$7,740.69
211.20
461.53
47.95
20.83
32.27
13.74
2!.36
5.48
5.45
23.43
5.52
25.81
$874.57
$874.57
$67,480.71
100.00
$100.00
$100.00
$100.0C
172.00
27.59
181.77
64.74
Page 6
Date: 8/13/03
City of Port Angeles
City Council Expenditure Report
From: 7/26/03 To: 8/8/03
Vendor
VERIZONWIRELESS-BELLEVUE
WASHINGTON (DOT), STATE OF
Public Works-Street
ADVANCED TRAVEL
PORT ANGELES CITY TREASURER
Economic Development
ADVANCED TRAVEL
AT&TBUSINESSSERVICE
CAPTAIN TS
FEDERAL EXPRESS CORP
Pencom
HANSEN'S TROPHY
PARTY OUTFI'~rERS INC
PORT ANGELES CITY TREASURER
Recreation Activities
AMERICAN RED CROSS-PA
LAUREL LANES CORP
@LYMPIC S.%",TE
WASHINGTON STATE PATROL
OLYMPIC SKATE CENTER
PORT ANGELES CITY TREASURER
Recreation Activities
SOUND RESTAURANT SUPPLY INC
Recreation Activities
NATURAL STRUCTURES
Waterfront Trail
Description
07-15 a/c 1032-585838
07-15 a/c 1032-2427228
HUMAN SERVICES
Street
Public Works-Street
Street Fund
EDA mtg-Clallam Bay-Smith
PA Bus Assoc mtg-Smith
Economic Development
Economic Development
Economic Development
MSAG training-Wenatchee
APCO Conf~Wenatchee-Wu
07-16 a/c 0510317148001
Shirts,embroidery
July shipping chgs
Plaques
Pencom
Pencom
Pencom Fund
Family Fun Day 08-02-03
Family Fun Day-Cottam
Special Events
First aid supplies
Preventing Disease Trans
46 Games
:Admissions
Background check
26 Admissions
Seattle trips,ferry-Olive
Rec Express-Whitney
Mariner's trip-Cottarn
River Rafting prints
Youth/Family Programs
Jet Kleen,Sparkle Dry
Kitchen
Recreation Activities
Park & Recreation Fund
Account Number Invoice Amount
102-7230-542.42-10 13.22
102-7230-542.42-10 5.80
102-7230-542.43-10 50.00
Division Total: $5t5.t2
Department Total: $515.12
Fund Total: $515.12
103-1511-558.43-10 34.59
103-1511-558.43-10 12.49
Division Total: $47.08
Department Total: $47.08
Fund Total: $47.08
107-5160-528.43-10 57.70
107-5160-528.43-10 30.00
107-5160-528.42-11 103.43
107-5160-528.20-80 268.10
107-5160-528.49-90 5.65
Division Total: $464.88
Department Total: $464.88
Fund Total: $464.88
174-8222-574.31-01 219.92
174-8222-574.41-50 2,083.00
174-8222-574.31-01 45,24
Division Total: $2,348.16
174-8224-574.31-01 117.65
174-8224-574.31-01 8.00
174-8224-574,31-01 80.50
174-$2£4-$74.3 ~01 99.0b
174-8224-574.31-01 ' 55.00
174-8224-574.31-01 78.00
174-8224-574.31-01 147.10
174-8224-574.31-01 15.22
174-8224-574.31-01 75.00
174-8224-574.31-01 18.22
Division Totah $693.69
174-8229-574.31-01 207.31
Division Total: $207.31
Department Total: $3,249.16
Fund Total: $3,249.16
737.93
$737.93
$737.93
PARK,PLAYGROUND,REC EQUIP 186-8576-576.34-01
Waterfront Trail Division Totah
Waterfront Trail Department Total:
b7
Page 7
Date: 8113103
City of Port Angeles
City Council Expenditure Report
Prom: 7/26/03 To: 8/8/03
Vendor Description
Waterfront Trail
VIKING AUTOMATIC SPRINKLER COMPAI~ PA City Dock contract
Capital Projects-Pub Wks
ABC PUMP CO
ADVANCED TRAVEL
HILL MATERIALS INC, FRED
Capital Projects-Pub Wks
CARPENTERS CLUB
DEL JACOBS
OLYMPIC JR BABE RUTH
PHANOY WALDRON
PRISCILLA MOORE
WAL MART
Capital Proj-Parks & Rec
US BANK OF PORT ANGELES #87
Capital Projects-Pub Wks
ADVANCED TRAVEL
Capital Projects-Pub Wks
WHALLEY, CRAIG
ALLEN, KATHY
BERGER, MIKE
BONINE. CINDY
BRINK, SHARON
BULLOCK, KYRA
DEANE, LEAH & SEAN
HEILMAN. JERI ANN
HU'I-F, CLARISSA
HYA'I-F, SARAH
ILIFF, HEATHER
KLEPPER, LINDSAY
MELANDER, DARREN
MORTON-HOPKINS, RENEE % PERRY
MUTH, LILI
GF-Pub Wks Projects
Pump concrete 5th & Race
Right of Way-Mahlum
Control density fill
GF-Street Projects
Capital Projects-Pub Wks
Capital Improvement
Rfd deposit
Rfd deposit
Rfd deposit
Rfd deposit
Deposit refund
Deposit refund
Lincoln Park Improvmt
Capital Proj-Parks & Rec
Lincoln Park Improvement
Escrow 153591659518-Hoch
GF-Carnegie Restoration
Capital Projects-Pub Wks
GF - Carnegie Library Fnd
TIB mtg-Olympia-Kenworthy
8th St Bridge Reconst
Capital Projects-Pub Wks
9th,$~.~B~ldge
WHALLEY, CRAIG '~
UB CR REFUND-FINALS
MANUAL CHECK
UB CR REFUND-FINALS
MANUAL DEPOSIT REFUND
UB CR REFUND-FINALS
UB CR REFUND-FINALS
UB CR REFUND-FINALS
MANUAL DEPOSIT REFUND
UB CR REFUND-FINALS
UB CR REFUND-FINALS
UB CR REFUND-FINALS
UB CR REFUND-FINALS
UB CR REFUND-FINALS
UB CR REFUND-FINALS
b8
Account Number Invoice Amount
Fund Total: $737.93
310-7919-594.65-10 18,982.61
Division Total: $18,982.61
310-7930-595.65-10 324.60
310-7930-595.43-10 94.50
310-7930-595.65-10 165.00
Division Total: $584.10
Department Total: $19,566.71
Fund Total: $19,566.71
316-8982-362.40-12 50.00
316-8982-362.40-12 50.00
316-8982-362.40-12 150.00
316-8982-362.40-12 50.00
316-8982-362.40-12 50.00
316-8982-362.40-12 50.00
Division Total: $400.00
Department Total: $400.00
Fund Total: $400.0n
327-7931-594.65-10 2,830.97
Division Total: $2,830.97
Department Total: $2,830.97
Fund Total: $2,830.97
328-7950-595.43-10 34.00
Division Total: $34.00
Department Total: $34.00
:-ccd T~:~:. $34.8C
401-0000-213.10-90 228.61
401-0000-122,10-99 83.09
401-0000-122.10-99 153.35
401-0000-122.10-99 128.59
401-0000-122.10-99 250.00
401-0000-122.10-99 40.84
401-0000-122.10-99 13,72
401-0000-122.10-99 38.89
401-0000-122.10-99 125.00
401-0000-122.10-99 24.27
401-0000-122.10-99 59.14
401-0000-122.10-99 94.09
401-0000-122.10-99 35.07
401-0000-122.10-99 143.03
401-0000-122.10-99 205.97
Page 8
Date: 8/13/03
City of Port Angeles
City Council Expenditure Report
From: 7/26/03 To: 8/8/03
Vendor
STROUF, SCO3-F
NEHRING ELECTRICAL WORKS
QUILL CORPORATION
UNITED COMMUNICATIONS
WESCO DISTRIBUTION INC
WESTERN STATES ELECTRIC INC
CAPACITY PROVISIONING INC
EQUIFAX
WAVE BROADBAND
XEROX CORPORATION
Public Works-Electric
CAPACITY PROVISIONING INC
FEDERAL EXPRESS CORP
MARSH MUNDORF pRA'I-r SULLIVAN
PORT ANGELES CITY TREASURER
WAVE BROADBAND
Public W°rks-Electdc
ACKLEY'T(~OL CO
ADVANCED TRAVEL
AT&T WIRELESS SERVICES
CED/CONSOLIDATED ELEC DIST INC
COMPLETE LINE, THE
HIGHLINE EQUIPMENT DIV
JACO ANALYTICAL LABORATORY INC
Description
UB CR REFUND-FINALS
ELECTRICAL CABLES & WIRES
ELECTRICAL CABLES & WIRES
Office supplies
Telephones
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
FASTENERS, FASTENING DEVS
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL CABLES & WIRES
INET svcs-LT Eng Division
Credit reports
WAN-LT Engineering
DC220SS copier lease-June
Engineering-Electric
INET svcs-LT Resource Mgt
INET svcs-Light Division
July shipping chgs
WPAG 2003 pe 07-31
Electrical parts-McLain
WAN- LT Resource
Power Resource
Metroclamps 4"
Mileage-Shelton-lreland
IMSA Conf-ldaho-Oman
IMSA Conf-ldaho-Shay
07-27 a/c 48531602
Wire
Elbows,couplings
PVC cement
Leads
ELECTRICAL EQUIP & SUPPLY
Office supplies
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
Test oil samples
Sampling kits
69
Account Number Invoice Amount
401-0000-122.10-99 84.00
401-0000-141.40-00 1,132.86
401-0000-237.00-00 -85.86
401-0000-237.00-00 -5.82
401-0000-237.00-00 -2.38
401-0000-141.40-00 6,926.86
401-0000-141.40-00 8,271.90
401-0000-141.40-00 852.08
401-0000-141.40-00 2,904.63
401-0000-141.40-00 136.33
401-0000-141.40-00 67.08
401-0000-141.40-00 941.34
401-0000-141.40-00 6,611.02
Division Total: $29,457.70
Department Total: $29,457,70
401-7111-533.42-12 299.94
401-7111-533.41-50 32.23
401-7111-533.42-12 135.00
401-7111-533.45-30 330.21
Division Total: $797.38
401-7120-533.42-12 299.94
401-7120-533.42-12 2,399.50
401-7120-533.42-10 7.60
401-7120-533.49-01 503.48
401-7120-533.31-01 5.40
401-7120-533.42-12 135.00
Division Total: ~3~3-g0 ¢J2
4(~1-7180-533,35-01 637.42
401-7180-533.43-10 49.00
401-7180-533.43-10 638.44
401-7180-533.43-10 856,04
401-7180-533.42-10 91.43
401-7180-533.34-02 749,83
401-7180-533.34-02 38,30
401-7180-533.34-02 47,72
401-7180-533.35-01 13.47
401-7180-533.48-10 373.02
401-7180-533.31-01 55.60
401-7180-533.35-01 133.61
401-7180-533.35-01 68,87
401-7180-533,48-10 72,00
401-7180-533.48-10 872.37
Page 9
City of Port Angeles
City Council Expenditure Report
From: 7/26/03
To: 8/8/03
Date: 8/13/03
Vendor
GREEN CROW PROPERTIES INC
MICHAEL SMITH
PENINSULA GOLF CLUB INC
STEVE MONCUR
GOVERNOR'S INDUSTRIAL SAFETY
NATIONAL SEMINARS GROUP
NORTH CREEK ANALYTICAL INC
NORTHWEST PUBLIC POWER ASSN
PARSlNEN LANDSCAPE MAINT INC
PORT ANGELES CITY LIGHT
PORT ANGELES CITY TREASURER
PUD #1 OF CLALLAM COUNTY
QUILL CORPORATION
THERMO ELECTRON CORPORATION
THURMAN SUPPLY
UNITED COMMUNICATIONS
VERIZON WIRELESS- BELLEVUE
WAVE BROADBAND
ZEE MEDICAL sERvIcE~CO
ZUMAR INDUSTRIES INC
Public Works-Electric
BUILDERS EXCHANGE OF WA INC
DAILY JOURNAL OF COMMERCE
S&BINC
Public Works-Electric
Description
Rfd overpmt-Rook Rd UG
Rfd ovrpmt-2411 S Lincoln
Rfd overpmt-relocate pole
Rfd Jack in Box Electric
Safety Conf-Beckett,Wahto
Sales & Use Tax Seminar
Oil sample testing
Safety training-June
Landscape maint-July
Office supplies
Misc supplies
Hardware parts
CDL-Wahto
Filing fees-Funston
07-11 2110 Glass Rd
07-18 SR101 & Euclid Ave
07-14 Woodhaven & Golf Rd
Doble Lease
Office supplies
Repair labor
Deck screws
Adapters
Double pole breaker
Telephone
07-15 a/c 1032-6314390
WAN -Light Division
First aid supplies
Aluminum sheeting
Electric Operations
Electric UG Rebuild
Electric UG Rebuild
Elwha UG Rebuild
Laurel St Substn
SCADA Improvements
Electric Projects
Public Works-Electric
Electric Utility Fund
Account Number Invoice Amount
401-7180-379.00-00 486.65
401-7180-379.00-00 543.36
401-7180-379.00-00 926.96
401-7180-379.00-00 3,843.04
401-7180-533.43-10 200.00
401-7180-533.43-10 195.00
401-7180-533.48-10 330.00
401-7180-533.41-50 1,592.76
401-7180-533.48-10 1,119.87
401-7180-533.31-01 11.30
401-7180-533.31-20 19.50
401-7180-533.35-01 10.65
401-7180-533.43-10 20.00
401-7180-533.49-90 65.00
401-7180-533.33-50 67.02
401-7180-533.33-50 20.22
401-7180-533.33-50 14.17
401-7180-533.45-30 7,133.63
401-7180-533.31-01 76.73
401-7180-533.48-10 214.96
401-7180-533.31-20 8.87
401-7180-533.34-02 20.02
401-7180-533.48-10 22.27
401-7180-533.42-10 31.38
401-7180-533.42-10 34.70
4~533,42-12 '~ C, Rn, nn
401-7180-53R 3 i-20 112.15
401-7180-533.48-10 349.80
Division Totah $23,247.'13
401-7188-594.44-10 21.30
401-7188-594.44-10 86.60
401-7188-594.44-10 268.25
401-7188-594.44-10 268.25
401-7188-594.65-10 2,160.00
Division Total: $2,804.40
Department Total: $30,199.83
Fund Total: $59,657.53
-5.54
-5.54
5.54
82.97
5,856.99
AMERICAN WATER WORKS ASSN AWVVA BOOK-"WATER SOURCES'402-0000-237.00-00
AWWA PACIFIC NORTHWEST SECTION AWWA BOOK-"WATER SOURCES'402-0000-237.00-00
AWWA BOOK-"WATER SOURCES'402-0000-237.00-00
FAMILIAN NORTHWEST INC PIPE FITTINGS 402-0000-141.40-00
FOWLER COMPANY, H D PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00
7O
Page 10
Date: 8/13/03
City of Port Angeles
City Council Expenditure Report
From: 7/26/03 To: 8/8/03
Vendor
FOWLER COMPANY, H D...
AMERICAN WATER WORKS ASSN
AT&T BUSINESS SERVICE
AW~VA PACIFIC NORTHWEST SECTION
CAPACITY PROVISIONING INC
CLALLAM CNTY DIV OF ENV HEALTH
DEPT OF LABOR & INDUSTRIES
FAMILIAN NORTHWEST INC
FLOW PRODUCTS INC
PUD #1 OF CLALLAM COUNTY
QWEST
RYAN HERCO PRODUCTS CORP
SATELLITE INDUSTRIES INC
STEAM SUPPLY
THURMAN SUPPLY
VERIZON WIRELESS - BELLEVUE
Public Works-Water
ADVANCED TRAVEL
CAPACITY PROVISIONING INC
COSTCO CREDIT CARD PMTS
Description
PiPE FITTINGS
PIPE AND TUBING
PIPE FITTINGS
PIPE FITTINGS
PIPE FITTINGS
PIPE FITTINGS
Account Number
402-0000-141.40-00
402-0000-141.40-00
402-0000-141.40-00
402-0000-141.40-00
402-0000-141.40-00
402-0000-141.40-00
Division To~h
Depa~mentTo~l:
AWWA BOOK-"WATER SOURCES'402-7380-534.31-01
07-15 a/c 0584912554001 402-7380-534.42-10
AWWA BOOK-"WATER SOURCES'402-7380-534.31-01
AWWA BOOK-"WATER SOURCES'402-7380-534.31-01
INET svcs-Water Division
Water tests
Certification,permit fees
SUPPLIES
PIPE FITTINGS
Drain grates
SUPPLIES
07-25 203 Reservoir Rd
07-22 Crown Z Water Rd
07-23 a/c 206T41-1255 315
SUPPLIES
BUILDING, FABRICATED
BUILDING, FABRICATED
BUILDING, FABRICATED
SL~IPP[IES ,
Booster pump parts
Flow meter parts
Pump parts
Cord connectors
PVC cement,primer
Parts for signal alarms
Bur~ yard hydrant
Pipe repair clamps,belts
07-15 a/c 1032-782476
Water
Public Works-Water
Water Fund
PNCWA Sch-Everett-Young
INET svcs-WW Division
Printer,paper
402-7380-534.42-12
402-7380-534.48-10
402-7380-534.48-10
402-7380-534.34-02
402-7380-534.34-02
402-7380-534.34-02
402-7380-534.31-20
402-7380-534,47-10
402-7380-534.47-10
402-7380-534.42-10
402-7380-534.31-20
402-7380-534.35-01
402-7380-534.35-01
402-7380-534.35-01
40~-7~0,53~34.-02
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.31-20
402-7380-534.34-02
402-7380-534.34-02
402-7380-534.42-10
Division Totah
Depa~mentTotah
Fund Totah
403-7480-535.43-10
403-7480-535.42-12
403-7480-535.31-20
Invoice Amount
947.36
164.92
406.17
421.91
1,853,18
390.16
$10,118.12
$10,118.12
73.04
30.75
73.04
-73.04
356.82
700.00
152.80
238.40
98.42
60.59
140.81
32.05
15.31
64.15
283.87
259.59
193.97
977.02
17.31
10.44
14.80
17.46
47.82
119.56
41.12
14.02
30.45
$4,931.66
$4,931.66
$15,049.78
301.11
654.18
189.33
Page 11
City of Port Angeles
City Council Expenditure Report
From: 7/26/03
To: 8/8/03
Date: 8/13/03
Vendor
DEPT OF LABOR & INDUSTRIES
FEDERAL EXPRESS CORP
PARSINEN LANDSCAPE MAINT INC
PORT ANGELES CITY TREASURER
QWEST
THURMAN SUPPLY
VERIZON WIRELESS - BELLEVUE
Public Works-Wastewater
WASTE NEWS
- - ADVANCED TRAVEL
AUTOMOTIVE ENVIRONMENTAL SVC
CAPACITY PROVISIONING INC
CERTIFIED HEARING
' DEN-REE PRODUCTIONS
HERMANN BROS LOGGING & CONST
PARSINEN LANDSCAPE MAINT 1NC
PORT ANGELES CITY TREASURER
RAINCITY ORGANIC PRODUCTS
TAYLOR-SPARKS REFRIGERATION INC
USDA APHIS WILDLIFE SERVICES
WASTE MANAGEMENT
WASTE NEWS
Public Works-Solid Waste
Description
Permit fees-VVWTP
July shipping chgs
Landscape maint-July
Safety mtg food-Young
Refreshments,mail-Young
07-16 a/c 206T138834702
07-20 a/c 206T221032703
07-20 a/c 206T819363533
07-20 a/c 206T221033705
07-20 a/c 206T221034707
07-20 a/c 206T221017701
07-20 a/c 206T221015699
07-20 a/c 206T221012697
07-23 a/c 206T51-3656 700
07-23 a/c 206T51-3049 704
07-23 a/c 206T41-8279 706
Car key blanks
Sewer couplings,tees
07-15 a/c 1032-7211694
07-15 a/c 1032-1617934
Wastewater
Public Works-Wastewater
Wastewater Fund
1 yr subs pe 09-2004
Clover Pk College-McCabe
Antifreeze processing
INET svcs-Solid Waste
Hearing protection
July advertising
Tub grinder rental
Landscape maint-July
Supplies,food-safety mtg
Composter sets
Remove compressor,freon
Alleviate strike hazards
Recycling svcs-July
I yr subs pe 09-2004
Solid Waste
Public Works-Solid Waste
SolidW,,~_eFund
Account Number Invoice Amount
403-7480-535.48-10 238.10
403-7480-535.42-10 92,55
403-7480-535.41-50 1,119.87
403-7480-535.43-10 47,72
403-7480-535,49-90 9.91
403-7480-535,42-10 57.42
403-7480-535,42-10 57,42
403-7480-535.42-10 40.75
403-7480-535,42-10 57.42
403-7480-535.42-10 57,42
403-7480-535.42-10 57.42
403-7480-535.42-10 57,42
403-7480-535.42-10 57.42
403-7480-535,42-10 57.42
403-7480-535.42-10 57.42
403-7480-535,42-10 57.42
403-7480-535.31-20 3.22
403-7480-535.31-20 23.26
403-7480-535.42-10 22.33
403-7480-535.42-10 10.09
Division Total: $3,326.62
Department Totah $3,326.62
Fund Total: $3,326.62
404-0000-237.00-00 -3.20
Division Total: -$3.20
Denartment Tof.~l' .... < .... $Z.3C
404-7580-537.43-I0 68.00
404-7580-537.48-10 70.00
404-7580-537.42-12 374.00
404-7580-537.31-20 102.79
404-7580-537.44-10 250.00
404-7580-537.48-10 5,983.46
404-7580-537.48-10 595.10
404-7580-537.43-10 61.84
404-7580-537.31-20 2,224.96
404-7580-537.48-10 2,051.47
404-7580-537.41-50 16,097.73
404-7580-537.41-50 44,022.55
404-7580-537.31-01 42.20
Division Total: $71,944.10
Department Total: $71,944.10
Fund Total: $71,940.90
Page 12
Date: 8/13/03
City of Port Angeles
City Council Expenditure Report
From: 7/26/03
To: 8/8/03
Vendor
C & F INSULATION
DAVE'S HEATING & COOLING SVC
GLASS SERVICES CO INC
MATHEWS GLASS CO INC
ALLEN G AIKEN
ANNE AND VINCENT MURRAY
ANTHONY DILLINGHAM
BOB KAJFASZ AND MARY ROMSTADT
CAROLINE PUTMAN
CARRIE AND TOM SANFORD
JENNIFER DENTON
JESSE ARCHULETA
KATHLEEN O BALDUCCI
LAVERNE JONES
MANDY BORNEMAN
MARC KOTZERKE
MARCELLA E STREETER
PAULA SORBEL
ROGER BLANCHARD
STEVE GODWIN
STEVVART & MARGIE KEDISH
VERGIL J FISCHER
Public Works-Electric
TRIAXIS ENG~NEER!NG INC
Public Works-Electric
FEDERAL EXPRESS CORP
PORS A'ITY AT LAW, THOMAS M
Public Works-Water
BROWN AND CALDWELL
PARAMETRIX INC
Description
City rebate-Miller
City rebate-Oman
City Rebate-Reick
City rebate-Daildenas
City rebate-Wildman
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
City rebate
Conservation Loans
Public Works-Electric
Laurel St Substn pe 06-27
Laurel St Substn pe 06-27
WA St Substn pe 06-27
WA St Substn pe 06-27
Electric Projects
Public Works-Electric
Electric Utility ClP
July shipping chgs
Water Rights
Water Projects
Public Works-Water
Water Utility CIP
Prof svcs pe 07-25
Prof svcs pe 07-25
Consulting svcs pe 06-;~,3
Account Number Invoice Amount
421-7121-533.49-86 3,600.15
421-7121-533.49-86 1,907.70
421-7121-533.49-86 2,390.00
421-7121-533.49-86 240.00
421-7121-533.49-86 68.50
421-7121-533.49-86 25.00
421-7121-533.49-86 150.00
421-7121-533.49-86 25.00
421-7121-533.49-86 1,017.00
421-7121-533.49-86 2,062.20
421-7121-533.49-86 100.00
421-7121-533.49-86 150.00
421-7121-533.49-86 150.00
421-7121-533.49-86 150.00
421-7121-533.49-86 150.00
421-7121-533.49-86 50.00
421-7121-533.49-86 150.00
421-7121-533.49-86 150.00
421-7121-533.49-86 150.00
421-7121-533.49-86 50.00
421-7121-533.49-86 150.00
421-7121-533.49-86 150.00
421-7121-533.49-86 268.00
421-7121-533.49-86 50.00
Division Total: $13,353.55
Department Total: $13,353.55
!=und. T~. tah $'1~353.55
451-7188-594.41-50 944.00
451-7188-594.41-50 871.00
451-7188-594,41-50 939.50
451-7188-594,41-50 434.50
Division Total: $3,189.00
Department Total: $3,189.00
Fund Total: $3,189.00
452-7388-594.42-10 9.15
452-7388-594.41-50 406.50
Division Total: $415.65
Department Total: $415.65
Fund Total: $415.65
453-7488-594.41-50 4,313.15
453-7488-594.41-50 4,197.23
453-7488-594.41-50 2,022.68
Page 13
City of Port Angeles
City Council Expenditure Report
From: 7/26/03
To: 8/8/03
Date: 8113/03
Vendor
Public Works-Wastewater
PARAMETRIX INC
PRESTON GATES & ELLIS LLP
Public Works-Solid Waste
PETTIT OIL COMPANY
CAPACITY PROVISIONING INC
CERTIFIED HEARING
CHEVRON USA
COPY CAT GRAPHICS
CRAFT (MAC TOOLS), DON
DEPT OF LABOR & INDUSTRIES
H & R PARTS & EQUIPMENT INC
LES SCHWAB TIRE CENTER (CITY)
LES SCHWAB TIRECTR-SOLID WASTE
ENERGY TRANSFER TECHNOLOGY INC
N C MACHINERY CO
Description
Wastewater Projects
Public Works-Wastewatar
WasteWater Utility CIP
Landfill
Consulting svcs pe 06-27
Consulting svcs pe 06-27
SW Transfer Stn pe 06-30
Solid Waste Projects
Public Works-Solid Waste
Solid Waste Utility CIP
Diesel fuel
Unleaded fuel
Diesel
Diesel
INET svcs-Eq svcs
Hearing protection
June credit card gasoline
Remove decals
Flex guard
Certification fee
Stack
Credit core
Drums
Drums,brake kits,cores
Flat repair
Tires
Tires
Tires
Switch tires
Flat repair,wheel switch
Flat repair, switch wheels
Replace tire
AJC Prog-Renton-McBdde
Wedge,connector
Rod,arm,gasket
Parts,service manual
Slider block,set screw
Wedge,connector
Credit plate assembly 7~,
Account Number Invoice Amount
Division Total: $10,533.06
Department Total: $10,$33.06
Fund Total: $t 0,533.06
454-7588-594~41-50 12,930.00
454-7588-594.41-50 4,469.59
454-7588-594.41-50 1,489.57
454-7588-594.41-50 1,111.24
Division Total: $20,000.40
Department Total: $20,000.40
Fund Total: $20,000.40
501-0000-141.20-00 3,968.46
501-0000-141.20-00 4,073.03
501-0000-141.20-00 284.50
501-0000-141.20-00 2,165.65
Division Totah $10,491.64
Department Total: $10,491.64
501-7630-548.42-12 41.00
501-7630-548.49-90 308.37
501-7630-548.32-10 8.82
501-7630-548.48-10 162.30
501-7630-548.35-01 24.83
501-7630-548.48-10 17.60
501-7630-548.34-02 56.43
501-7630-548.34-02 -54.10
501-7630-548.34-02 218.41
5n! -7630-548.34-02 3~,.2C
501-7630-548.34-02 615.16
501-7630-548.48-10 39.71
501-7630-548.31-10 236.18
501-7630-548.31-10 420.10
801-7630-548.31-10 236.20
501-7630-548.48-10 33.54
501-7630-548.48-10 77.87
501-7630-548.48-10 132.33
501-7630-548.48-10 16.23
501-7630-548.43-10 420.00
501-7630-548.34-02 9.20
501-7630-548.34-02 149.98
501-7630-548.34-02 288.79
501-7630-548.34-02 17.66
501-7630-548.34-02 7.75
501-7630-548.34-02 -239.21
Page 14
Date: 8/13/03
City of Port Angeles
City Council Expenditure Report
From: 7/26/03
To: 8/8/03
Vendor
N C MACHINERY CO...
PE'I=rIT OIL COMPANY
Description
EQUIP MAINT & REPAIR SERV
EQUIP MAINT & REPAIR SERV
Parts
EQUIP MAINT & REPAIR SERV
EQUIP MAINT & REPAIR SERV
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
~C~srdlock gasc~i,~e-J, ~ly
Cardicck ge~oiine-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardleck gasoline-July
Cardlock gasoline-July
75
Account Number
501-7630-548.34-02
501-7630-548.34-02
501-7630-548.34-02
501-7630-548.48-10
501-7630-548.48-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
5~1-7~79-5.~_%32-!9
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
501-7630-548.32-10
Invoice Amount
773.40
1,103.82
17.38
377.19
1,661.41
25.71
34.78
19.15
36.91
14.64
14.99
27.96
22.14
34.95
28.81
160.71
91.14
31.54
26.29
110.20
31.60
169.09
92.69
63.44
116.73
126.57
c,,O.70
93.92
130.79
20.45
66.63
21.32
30.28
64.87
71.71
176.73
155.17
165.57
167.51
108.27
66.07
55.89
Page 15
City of Port Angeles
City Council Expenditure Report
From: 7/26/03
To: 8/8/03
Date:8/13/03
Vendor
PETTITOILCOMPANY...
RUD¥S AUTOMOTIVE
WASHINGTON (DO'F), STATE OF
WESTERN EQUIPMENT DISTRIB INC
WESTERN PETERBILT INC
Public Works-Equip Svcs
CDW GOVERNMENT INC
ELEMENT K JOURNALS
UNITED COMMUNICATIONS
CDW GOVERNMENT INC
HTE INC
PSNUG
UNITED COMMUNICATIONS
VP CONSULTING INC
Finance D~partment
BAILEY, JAMES A
BALSER, FRED
BALSER, SHARYN
BISHOP, VIRGIL
CAMERON, KENNETH
CAMPORINI, RICHARD
CLALLAM CNTY YMCA
Description
Cardlock gasoline-July
Cardlock gasoline-July
Cardlock gasoline-July
Cardtock diesel-July
Cardlock diesel-July
Cardlock diesel-July
Repair kit
Oil
Pump rebuild kit
Service Tech labor
Lip seal,freon
Repair air conditioning
Purchasing class-Sequim
LAWN MAINTENANCE EQUIP
SUPPLIES
Equipment Services
Public Works-Equip Svcs
Equipment Services
SUPPLIES
Windows Prof 1 Yr-Bal Due
Telephones
SUPPLIES
QRep maint pe 07-31-04
$c~;:~ro ma~n-pe 07-31-b,.
MEMBER DUE~2I~AOOKS
Telephones
LaserFiche training-June
Information Technologies
Finance Department
Information Technology
Reimb Medicare - August
Disability Board-July
Reimb Medicare - August
Disability Board-July
Disability Board-July
Reimb Medicare - August
Reimb Medicare - August
Disability Board-July
Reimb Medicare - August
Member-Oliver 012122~
Account Number Invoice Amount
501-7630-548.32-10 66.03
501-7630-548.32-10 64.02
501-7630-548.32-10 54.34
501-7630-548.32-11 77.32
501-7630-548.32-11 3.31
501-7630-548.32-11 49.71
501-7630-548.32-20 114.97
501-7630-548.32-20 22.78
501-7630-548.34-02 60.54
501-7630-548.48-10 81.16
501-7630-548.34-02 60.96
501-7630-548.48-10 134.17
501-7630-548.43-10 50.00
501-7630-548.34-02 89.84
501-7630-548.34-02 108.30
Division Total: $1t ,068.01
Department Totah $11,068.01
Fund Total: $21,559.6~
502-0000-237.00-00 -259.65
502-0000-237.00-00 9.59
502-0000-237.00-00 -167.61
Division Total: -$417.67
Department Total: -$417.67
502-2081-518.31-60 3,426.05
502-2081-518.48-10 3,258.98
562-208 ~-5 i8.4~-1u' ~ 9i,872.62
502-2081-518.49-01 35.00
502-2081-518.31-60 2,211.61
502-2081-518.48-10 1,252.43
Division Total: $t02,056.69
Department Total: $t02,056.69
Fund Total: $101,639.02
503-1631-517.46-35 58.70
503-1631-517.46-35 52.20
503-1631-517.46-35 45.50
503-1631-517.46-35 354.02
503-1631-517.46-35 77.88
503-1631-517.46-35 94.00
503-1631-517.46-35 85.10
503-1631-517.46-35 185.60
503-1631-517.46-35 50.00
503-1631-517.41-51 ,~2n nO
Page 16
City of Port Angeles
City Council Expenditure Report
From: 7/26/03 To: 8/8/03
Date: 8/13/03
Vendor
CLALLAM CNTY YMCA...
CLELAND, MIKE
DOYLE, JERRY
FLEX-PLAN SERVICES INC
GLENN, LARRY
GROOMS, MICHAEL
JOHNSON, DONALD G
JOHNSON, HARRY
JORISSEN, ROBERT R
LIND, DARWIN PETER
LINDLEY, JAMES K
LOUCKS, JASPER
MIESEL, PHIL
BECKY UPTON
DALE MILLER
MORGAN, ROY
NW ADMIN TRANSFER ACCT
SEQUIM AQUATIC RECREATION CTR
SWEA'CF, JOHNNIE
THOMPSON, BRUCE
Serf Insurance
HEALTHCARE MGMT ADMNSTRS INC
Self Insurance
DEPT OF LABOR & iNDUSTRIES
Self Insurance
BRIAN P COUGHENOR
CLALLAM DISTRICT COURT
LAW OFFICE OF
Self Insurance
BRAUN, GARY
CAMPBELL, MALCOLM D
Description
Renew WU 38223-01
Disability Board-July
Disability Board-June
Monthly processing-July
Disability Board-July
Reimb Medicare - August
Reimb Medicare - August
Disability Board-July
Reimb Medicare - August
Reimb Medicare - August
Disability Board-July
Reimb Medicare - August
Reimb Medicare - August
Reimb Medicare - August
Reimb medical expenses
Reimb medical expenses
Reimb Medicare - August
Disability Board-July
Retiree Welfare Trust 8-1
August premium
August premium
August premium
Annual pass-McCoy
Reimb Medicare - August
Reimb Medicare - August
Other Insurance Programs
Account Number
503-1631-517.41-51
503-1631-517.46-35
503-1631-517.46-35
503-1631-517.41-50
503-1631-517.46-35
503-1631-517.46-35
503-1631-517.46-35
503-1631-517.46-35
503-1631-517.46-35
503-1631-517.46-35
503-1631-517.46-35
503-1631-517.46-35
503-1631-517.46-35
503-1631-517.46-35
503-1631-517.46-30
503-1631-517.46-30
503-1631-517.46-35
503-1631-517.46-35
503-1631-517.46-33
503-1631-517.46-33
503-1631-517.46-33
503-1631-517.46-34
503-1631-517.41-51
503-1631-517.46-35
503-1631-517.46-35
Division Totah
Dental claims 07-22 EFT~....,,.. 503,1637-517.46-01~
Dental claims 07-29 EFT '~ 503-1637-517.46-01
Dental premium-August
Medical Benefits
Workers' Comp-2nd Qtr
Worker's Compensation
Claim settlement
Claim settlement
Claim settlement
Comp Liability
Self Insurance
Self-Insurance Fund
Reimb Medicare - August
Disability Board-July
Reimb Medicare - August
Disability Board-July
77
503-1637-517.46-01
Division Total:
503-1661-517.49-50
Division Total:
503-1671-517.49-98
503-1671-517.49-98
503-1671-517.49-98
Division Total:
Department Total:
Fund Total:
602-6221-517.46-35
602-6221-517.46-35
602-6221-517.46-35
602-6221-517.46-35
Invoice Amount
615.00
287.41
46.43
138.40
316.99
54.00
58.70
52.20
58.70
58.70
30.27
54.00
85.00
46.10
124.37
139.51
58.70
28.20
1,075.95
16,964.95
22,837.05
10,889.95
302.95
65.70
50.00
$55,862.23
3,2~8.95
2,687.30
1,610.00
$7,586.26
16,003.48
$16,003.48
1,000.00
3,048.00
3,000.00
$7,048.00
$86,499.96
$86,499.96
58.70
61.00
58.70
28.20
Page / 7
Date: 8/13/03
City of Port Angeles
City Council Expenditure Report
From: 7/26/03
To: 8/8/03
Vendor
EVANS, SIDNEY
RYAN, ED
Fireman~ Pension
CAPACITY PROVISIONINGINC
QWEST
THURMAN SUPPLY
TSUTAKAWA, GERARD
Ester Webster/Fine Arts
AFSCME LOCAL 1619
ASSOCIATION OF WASHINGTON CITIES
DIMARTINONVSCFF DISABILITY
EMPLOYEES ASSOCIATION
FIREFIGHTER'S LOCAL 656
FLEX-PLAN SERVICES (PAYROLL)
IBEVV LOCAL 997
MISDU
OFFICE OF SUPPORT ENFORCEMENT
PER.~
PLOVIE LAW FIRM PS
POLICE ASSOCIATION
TEAMSTERS LOCAL 589
UNITED WAY (PAYROLL)
WSCCCE AFSCME AFL-CIO
Totals for check period
Description
Reimb Medicare - August
Disability Board-July
Reimb Medicare - August
Fireman's Pension
Fireman's Pension
Firemen's Pension
INET svcs-Fine Arts Ctr
07-23 a/c 206T41-8577 331
07-14 a/c 3604573532775
Gang box
Honorarium
Ester Webster/Fine Arts
Ester Webster/Fine Arts
Esther Webster Fund
P/R Deductions pe 08-03
P/R Deductions pe 08-03
Std Supp Life Ins-August
P/R Deductions pe 08-03
P/R Deductions pe 08-03
P/R Deductions pe 08-03
P/R Deductions pe 08-03
P/R Deductions pe 08-03
P/R Deductions pe 08-03
P/R Deductions pe 08-03
P/R Deductions pe 08-03
~';R D~d'_'t'!ions :ge 07-20
P/R Deductions pe 08-03
P/R Deductions pe 08-03
P/R Deductions pe 08-03
P/R Deductions pe 08-03
P/R Deductions pe 08-03
Payroll Clearing
From: 7/26/03
Account Number Invoice Amount
602-6221-517.46-35 54.00
602-6221-517.46-35 97.91
602-6221-517.46-35 54.00
Division Total: $412.51
Department Total: $412.51
Fund Total: $412.51
652-8630-575.42-12 172.00
652-8630-575.42-10 60.50
652-8630-575.42-10 41.44
652-8630-596.49-99 8.39
652-8630-575.41-50 300.00
Division Total: $582.33
Department Total: $582.33
Fund Total: $582.33
920-0000-231.54-40 91.00
920-0000-231.54-40 182.00
920-0000-231.53-30 541.70
920-0000-231.53-40 828.72
920-0000-231.55-30 340.00
920-0000-231.54-30 1,255.00
920-0000-231.53-10 1,052.92
920-0000-231.54-20 626.00
920-0000-231.56-20 108.42
920-0000-231.56-20 852.73
920-0000-231.56-20 169.85
92~000--23'i ?; -~ O 2,~ i~. iu
920-0000--231.56-30 326.07
920-0000-231.55-10 247.00
920-0000-231.54-10 2,322.00
920-0000-231.56-10 272.00
920-0000-231.54-40 3,423.92
Division Total: $15,558.43
Department Total: $15,558.43
Fund Total: $15,558.43
To: 8/8/03 $519,144.95
78
Page 18
Finance Department
Electronic Payments July 26. 2003 - August 08, 2003
Fund
401
401
08-01-03
08-07-03
Energy Northwest - June Transmission
Energy Northwest- June Power Bill
80,180.00
942,924.00
Total
1,023,104.00
79
WASHINGTON, U.S.A.
City Council Memo
Date: August 19, 2003
To: City Council
From: Thomas E. Riepe, Chief of Police~'~
RE: 2003 - 2004 Updated High School Resource Officer Agreement With Port Angeles
School District #121
Summary,: A full time uniformed police officer, the School Resource Officer (SRO), has been
assigned to work at the high school since 1998. The School District has financially supported the
SRO program since its inception. Dr. Gary Cohn, School Superintendent, has signed an updated
2003 - 2004 agreement to pay the City $20,000, as the District's share of the SRO program costs,
for the period of September 8, 2003 to June 17, 2004.
Recommendation: Authorize the Mayor to sign the updated agreement between the City of Port
Angeles and the Port Angeles School District #121 for the High School Resource Officer Program.
~nd / Analysis:
The Police De?~mem a.,4 gch,?,~l Di~tri-"t feel ve~, ~trongly, as supported hy empirical data,~that ;::
rite Schoo! Resource Officer (SRO) program has been highly successful. Much of the success of the
program can be attributed to the dedication and commitment of the Police Department personnel
assigned to the program and the commitment of the high school principal and staff.
The Port Angeles High School, with 1,600 students, is one of the largest high schools in the state
and is located in a residential neighborhood. The SRO program has become an integral element of
the school culture and is supported by the teachers, students, parents, school support staff, and
school neighbors. The SRO is an extremely busy officer who works with students, parents, and
School District staff on a daily basis. The SRO attends many weekend and evening school
functions. The SRO's goal is to help maintain a safe and secure school campus to foster an
educational environment highly conducive to leaming and to be a resource to students and parents.
Atlachment (1) Updated Agreement
81
AGREEMENT BETWEEN
THE CITY OF PORT ANGELES
and
PORT ANGELES SCHOOL DISTRICT #121
for
THE HIGH SCHOOL RESOURCE OFFICER PROGRAM
THIS AGREEMENT, made and entered into this day of ., 2003 by and between
the Port Angeles School district #121 (hereinafter referred to as School District) and the City of Port Angeles
hereinafter referred to as City).
WHEREAS, the Port Angeles School District #121 and the City of Port Angeles agree that it is in the best
interest of both parties to assign a School Resource Officer to the School District; and
WHEREAS, the Port Angeles School District #121agrees to share the cost of and provide facilities for the
aforementioned School Resource Officer;
NOW, THEREFORE, it is mutually agreed as follows:
The Port Angeles Police Department (hereinafter referred to as Department) will assign one regularly employed Port
Angeles police officer to serve as a School Resource Officer (hereinafter referred to as SRO) to the School District's
high school. This SRO will provide a uniformed presence on campus to promote safety and serve as a positive
resource to the high school and surrounding neighborhoods. The SRO will patrol the assigned school and
surrounding areas in order to identify, investigate, deter, and attempt to prevent crime, especially those incidents
involving weapons, youth violence, harassment, gang involvement, drugs, or other similar activities. In addition, the
SRO will provide students, parents, teachers, administrators and neighborhood residents with information, support,
and problem-solving mediation and facilitation.
I!
The SRO shall at all times remain an employee of the City. The SRO shall remain responsive to the supervision and
chain of command of the Department which shall be responsible for his/her hiring, training, and discipline. Any
allegation of improper conduct by an SRO shall be referred to the SRO's immediate Department supervisor or
directly to the Chief of Police.
The SRO will be assigned to the School District on a full-time, forty (40) hour work week during the school year,
minus any scheduled vacation time, sick time, training time, court time, or any other police-related activity,
including any emergencies such as civil disasters.
Scheduling for the SRO while school is in session will be determined by mutual agreement of the School District
administration, the SRO, and the SRO's police supervisor. The SRO will not take vacation while school is in session
unless approved by his/her police supervisor. On scheduled work days when school is not in session (summer
vacation, school breaks, holidays, etc.), the SRO will work on assignments as determined by his/her police
supervisor.
School Resource Officer - agreement I
Overtime hour'> tbr thc SRO tbat ~clate to regular law enforcement duties o~ that reasonably relate to SRO duties
must be authorized and approved by the police supervisor prior to the performance of the overtime work and will be
paid in accordance with established Department policies and procedures.
Nothing in tbis agreement prevents the School District front hiring off-duty City of Port Angeles police officers to
provide security at sporting events or other special eveuts. The terms of this Agreement do not cover off-duty
officers hired for these purposes.
II1
Selection and appointment of the SRO will be made in cooperation with the School District and the Police
Department. Requirements for the SRO assignment shall include:
The SRO must volunteer for the assignment. The SRO must have a minimum of two years of police
service in a municipal or county law enforcement agency and have an Associates Degree or the equivalent in
credit hours.
The SRO must have an expressed desire and ability to engage in direct daily activity with students, school
staff, parents, and the public. The SRO must convey a positive police presence on the school campus and in the
community.
The SRO must be highly motivated, productive, demonstrate high levels of self-initiative and innovation,
and be able to work well with minimal supervision. The SRO must be in good physical condition and pri:sent
and maintain an excellent uniformed appearance.
The SRO must have the ability to be a positive resource to the school staff, students, parents and residents
in the surrounding neighborhoods. The SRO's education, background, experience, interest level and
communication skills must be such that the SRO can effectively and accurately be a resource, liaison, and
mentor at the schools he or she serves.
· The SRO must agree to attend any necessary training or classes necessary to increase his or her skills for
the position.
Based on selection criteria cited herein, the Chief of Police shall appoint the SRO. If requested by either party, the
School District and Department may appoint two members each to a Se ect on Commi~ee. which shall have the role
o,' iiitervl~wn,g, ,.~aluaLh,g and cecuunnending the appointmem oI the officer selected by the Department to serve as
the SRO.
SRO assignment vacancies will be filled in accordance with this Agreement.
In the event of the resignation, dismissal, or long-term absence (more than 30 days) of the SRO, the Department
shall provide a replacement within 30 school days of the notification of the absence. In the interim, existing
resources will be scheduled to provide partial coverage to the School District.
IV
In the event the Principal of the school to which the SRO is assigned has cause to believe that the particular SRO is
not effectively performing in accordance with this Agreement, the Principal may recommend to the School District
and Department, in writing, that the SRO be removed from the program.
To initiate the replacement of an SRO, the Principal will recommend to the District Superintendent that the SRO be
replaced, stating the reasons in writing. Within a reasonable period of time after receiving the recommendation, the
84
Superintendent or his/her designee will meet with the Chief of Police or his/her designee, to mediate or resolve thc
problem that may exist. If the problem cannot be resolved or mediated, in the opinion of both the Superintendent
and Chief of Police, or their designees, the SRO will be removed from the program and a replacement SRO wilt be
selected in accordance with this Agreement. This process shall not exceed thirty days.
V
The duties and responsibilities of the SRO while on duty include, but are not limited to, the following:
· Regularly wear the official police uniform, including firearm, with civilian attire being worn on such
occasions as may be mutually agreed upon by the Principal and the SRO.
· Establish and maintain a working rapport with the school administrator and school staff
· Act as a resource person in the area of law enforcement education at the request of the staff, speaking to
classes on criminal law, search and seizure, drugs, motor vehicle Iaws, etc.
Assist in providing school-based security during the regular school day and assist in the promotion ufa safe
and orderly environment at the School District's high school. The SRO shall not act as a disciplinarian;
however, the SRO may assist the school with discipline problems upon request by the Principal or other
administrator and, if the problem or incident is a violation of the law, will determine whether law enforcement
action is appropriate.
Investigate crimes or other school-related incidents on campus and in the surrounding neighborhoods,
making arrests when appropriate, and making the necessary notifications to parents, school staff and social
service agencies.
· Assist in mediating disputes on campus, including working with students to help them solve disputes in a
non-violent manner.
· Participate in school staffmeetings, PTA presentations, and other parent-involvement programs.
Maintain an activity log, to include all SRO activities such as meetings, conferences, extra-curricular
events, arrests, investigations, training, and any other items or occurrences which are required by the school or
police supervisor.
Provide a monthly report, based on the activity log, to the police supervisor and principal
Perform other duties as mutually agreed upon by ibc Principal and the SRO, provided the duty is
legitimately and reasonably related to the SRO program as described in this Agreement and is consistent with
Federal and State law, local ordinances, Department and School District policies, procedures, rules and
regulations.
VI
In return for the City providing SRO services to the high school, the School District will:
· Provide private office space at the high school to be used by the SRO for general office purposes, equipped
with a desk, chair, 4-drawer locking cabinet, telephone and reasonable office supplies.
School Resource Officer - agreement 3
Police only parking space.
VI!
The School District agrees to pay the City $20,000 as its share of the SRO program costs for the period of September
8, 2003 to June 17, 2004. The School District and City agree to negotiate program costs annually for any subsequent
period.
VIII
Both parties understand and agree that the City is acting hereunder as an independent contractor, with the following
intended results:
· Control of personnel, standards of performance, discipline and other aspects of performance shall be
governed entirely by the Department;
· All persons rendering SRO services hereunder shall be for all purposes employees of the City;
· All liabilities for salaries, wages, any other compensation, work related injury or sickness of the SRO shall
be that of the City.
Both parties understand and agree that the School District retains its legal responsibility for the safety and security of
the School District, its employees, students and property, and this Agreement does not alter that responsibility.
IX
The City will protect, defend, indemnify, and save harmless the School District, its officers, employees and agents
fi.om any and all costs, claims, judgments or awards of damages arising out of or in any way resulting fi.om negligent
acts or omissions of the City, its officers, employees or agents related to the performance of the City's duties under
this Agreement. The School District will protect, defend, indemnify and save harmless the City, its officers,
employees and agents from any and all costs, claims, judgments oi' awards of damages arising out of or in any way
resulting fi.om the negligent acts or omissions of the School District, its officers, employees or agents related to the
activities covered by this Agreement.
X
Both Parties understand that no significant impact on the evvironment wiil res'ul(
XI
This Agreement expresses the entire agreement of the parties and may not be altered or modified in any way unless
such modifications are reduced to writing, signed by both parties and affixed to the original Agreement.
XII
This Agreement may be terminated only after sixty (60) days written notice given by one party and received by the
other. Any termination of this Agreement shall not terminate any duty of either party that has matured prior to such
termination ,2.oo~ ~
This Agreement will expire on June 30,,~, unless mutually extended by the parties in writing.
86
As evidence of their Agreement, both parties, through their authorized agents, having read and understood the above
and foregoing, and with the intent to be bound hereby, hereby execute this Agreement on the date last entered below.
PORT ANGELES SCHOOL DISTRICT
By: ~~
~ G ary,~lfn, Superintendent
Date:
CITY OF PORT ANGELES
By:
Glenn Wiggins, Mayor
Date:
ATTEST:
Becky Upton, City Clerk
Approved as to Form:
Craig Knutson, City Attorney
87
School Resource Officer - agreement 5
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
Date:
To:
From:
Subject:
August 19, 2003
City Council
Candace I. Kathol, Legal Assistant
Travel to National College of District Attorneys
Thirteenth Annual Conference on Domestic Violence
Summar_~ In accordance with Personnel Policy requirements for travel requests estimated at
~,500 or more, travel to the Thirteenth Annual Conference on Domestic Violence is requested for
September 28th - October 2nd.
Recommendation: Approve travel request.
Background / Analysis: The conference is oriented towards domestic violence and runs from
September 28th through October 2nd. We currently have a STOP Grant that we have been receiving
for a number of years which will reimburse the City in full for the expenses associated with this
conference.
The estimated breakdown of costs are:
Registration for the Conference $ 525.00
6 nights lodging (6 x $160) 960.00
Airfare 330.50
Meals for 6 days 276.00
Mileage to and from Seattle 45.00
Parking at airport 70.00
Taxi from New Orleans airport to hotel 50.00
Total $2,256.50
Thank you in advance for your consideration.
C~ndace I. Kathof ' ' -
Legal Assistant J
89
po ANG L S
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
CITY COUNCIL CALENDAR
August 19, 2003
"tentative': to b..e verified before next meeting. Reminder: this calendar is projected with regularly
scheduled meetings as well as impromptu. As each day goes by, man~'items will be added or deleted.
!
CITY COUNCIL MEMBER MEETING SCHEDULE ] DATE l TIME
Hood Canal Bridge Groundbreaking Ceremony Saturday, August 16 10:00 a.m.
(Salisbury Point County Park - Port Gamble)
City Council Meeting Tuesday, Augnst 19 6:00 p.m.
Lodging Tax Advisory Committee Meeting Wednesday, August 20 3:00 p.m.
Port Angeles Forward Executive Committee Meeting Monday, August 25 7:30 a.m.
Finance Committee Meeting Tuesday, August 26 3:00 p.m.
Labor Day Holiday Monday, September 1 Closed
City Council Meeting Tuesday, September 2 6:00 p.m.
Gateway Review Team Meeting - tentative Thursday, September 4 8:15 a.m.
Real Estate Committee Meeting Monday, September 8 4:00 p.m.
Hurricane Ridge - PDA Meeting Wednesday, September 10 6:30 p.m.
PROJECTED CITY MEETINGS SCHEDULE I DATE [ TIME
Parks, Recreation & Beautification Commission Meeting Thursday, August 21 7:00 p.m.
Planning Commission Meeting Wednesday, August 27 7:00 p.m.
Public Safety Committee Meeting Monday, September 8 10:00 a.m.
Utility Advisory Committee Meeting Tuesday, September 9 3:00 p.m.
Planning Commission Meeting 9 '1 Wednesday, September 10 7:00 p.m.
G:\CNCLPKTxCTYMGR\CMREPT~2003\03 ~ Aug 19.wpd
pORT. ANGELES
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
August 5, 2003
MAYOR WIGGINS AND CITY COUNCIL
Lodging Tax Advisory Committee ~J~
Timothy J. Smith, Economic Development DirectS) '
Consideration of Agreement Amendment with the Port Angeles Chamber of
Commerce for 2003 Tourist Information and Promotion Services.
.Summary: As part of the 2003 City Budget, the City allocated funds for tourism promotion services and
activities to the Port Angeles Chamber of Commerce. A recent request from the Chamber to increase the
contract by $100,000 has been considered and supported by the Council's Lodging Tax Advisory Committee
(LTAC). An amended contract for additional services attributed to the Chamber's proposal and LTAC review
has been prepared.
Recommendation: Authorize the Mayor to sign an amended contract with the Port Angeles Chamber
of Commerce for increased 2003 tourism information and promotion services, increasing the allocation
amount by $100,000.
Background / Analysis: For the last several years, the City has contracted with the Port Angeles Chamber
of Commerce as a method for investing a portion of the City's Lodging Tax revenues towards a variety of
tourism promotion activities. As per Washington State Law, the City's allocation of Lodging Tax revenues
includes an advisory recommendation by the City's appointed Lodging Tax Advisory Committee, (LTAC).
The current 2003 contract for services between the City and the Chamber allocates $217,145 for marketing, plus
$50,000 for operations support of the Chmnbers Visitor Center, as per a recommendation to the City Council
by the LTAC during the 2003 City budgeting process.
Recently, the Chamber of Commerce proposed an increase to the 2003 contract of $100,000. The purpose and
dispersion of the proposed increase was reviewed by the City LTAC on July 31, 2003. A copy of the LTAC
meeting minutes taken during that review are attached.
Following their review, the LTAC voted unanimously in support of increasing the allotment to the Chamber by
$100,000.
An amended contract proposal relating to the additional tourism promotion activities and expenses has been
developed in accordance with the LTAC recommendations. Terms of the amended scope of work include the
following:
95
Proposed Contract Amendment;
Additional $100.000: Tourist Promotion Services, Special Events and Capital Projects
The Contractor will provide tourist promotion services in the form ora Port Angeles-specific marketing,
special events program and capital projects as follows:
Radio Buy with Seattle Radio Station(s)
Targeted Direct Mail & Daily Escape E-Mail
Additional TV Ads
Downtown Mural Project
Special Event Promotions
Art on the Town
Digital Billboard
$10,000
$15,000
$15,000
$10,000
$10,000
$20,000
$20,000
$100,000
9,1
LODGING TAX ADVISORY COMMITTEE
Port Angeles, Washington
July 31, 2003
CALL TO ORDER:
ROLL CALL:
Approval of Minutes
Lodging Tax Revenue
Projections
Councilman Campbell called the meeting of the Lodging Tax Advisory Committee to
order at 3:00 p.m.
Members Present:
Councilman Campbell, Councilmember Rogers, Carol
Griffith, Patty Hannah, Bob Harbick, Jack Harmon, Michael
Luehrs, and Dave Neupert.
Members Absent:
Jim Haguewood, Steve Oliver, and Bill Rinehart.
Staff Present:
Manager Quinn, Finance Director Ziomkowski, Parks &
Recreation Director Connelly, Economic Development
Director Smith, Clerk Upton, and Recreation Services
Manager Cole.
Others Present:
Russ Veenema, Jan Harbick, Peter Ripley, Tony Griffith,
Brian Gawley, Paul Lamoureux, and Dennis Bragg.
Councilman Campbell opened the meeting by asking if there were any changes or
additions to the agenda. The following discussion items were added: additional
information on revenue projections, input from Parks & Recreation on generation of
tourism, a request for funds fromArt on the Town, and potential funding assistance for
the Gateway project.
Approval of Minutes: Michael Luehrs moved to approve the Lodging Tax Advisory
Committee minutes of May 21, 2003. The motion was seconded by Patty Hannah
and carried unanimously.
Lodging Tax Revenue Projections: Finance Director Ziomkowski distributed a report
showing Lodging Tax Revenues for the years, 1999 - 2003, noting that the revenue
figures reflect the actual time of sale by the hotels. As of this date, revenues are
approximately 14% below last year's revenues and, unless something of significance
occurs, revenues should be approximately $380,000 for the year. In addition, if
expenses stay on track as budgeted, $30,000 of reserves will be used. In the ensuing
discussion, Economic Development Director Smith noted that $20,000 from reserves
had been used coming into this year. He inquired as to whether there would be sufficient
funds to meet budgeted expenditures in addition to the request being considered at this
meeting. Director Ziomkowski responded that, in terms of cash flow, it is important to
have sufficient funds in reserve to cover expenses pending receipt of the tax funds.
Lengthy discussion followed, and Russ Veenema questioned the City's tracking of
revenues at the time &sale as opposed to the actual time of receipt, as tax funds are
distributed two months following the time of sale. Further, he felt that cost savings were
realized in 2002 that essentially were rolled into 2003. Mr. Veenema felt that tourism
had come a long way in the past couple of months, and July has proven to be a very
good month as well. He was hopeful that the revenues could be made up as the year
progresses, at least to the budgeted level of $409,000.
Manager Quinn felt that it is unacceptable for any fund to go into the hole and, if it
95
-1-
LODGING TAX ADVISORY COMMITTEE
July 31, 2003
Lodging Tax Revenue
Projections (Cont'd)
appears revenues aren't being generated as expected, now is the time to make the
necessary adjustments. He suggested that it may be timely to review the unexpanded
fimds to determine if adjustments should be made. Mr. Veenema indicated the Chamber
expenses are $4,000-$5,000 below budget at this time; he advised the committee
members that he is monitoring the situation closely and is looldng at curtailing certain
expenses if the revenues don't come in as expected.
Lengthy discussion followed, and Bob Harbick recalled that the committee had
established a level to be maintained for the reserves. Director Ziomkowski thought it
was set at $75,000 - $100,000. Mr. Smith observed that, in the past, the committee,
staff, and City Council have agreed on most issues. However, reminding the committee
that it is serving in an advisory capacity, there may be some point where the staffmay
feel it necessary to offer a recommendation contrary to what is forthcoming from the
committee. Councilmember Rogers stressed the importance of retaining a certain cash
flow in order to cover expenses pending the receipt of tax funds. Director Ziomkowski
indicated that, if all expenses are met as budgeted, the reserve will be down to $90,000
at year end.
Parks & Recreation
Tourism Report
Parks & Recreation Tourism Report: Parks & Recreation Director Connelly submitted
a report on the department's focus on activities and tourism, indicating it sponsored 22
tournaments and provided support to 4 other community events. The number of visitors
totaled 17,000 for these events and activities, which were supported by the General
Fund, the Recreation Activity Fund, as well as the Hotel/Motel funds. Mr. Connelly
projected that $135,000 was spent in order to generate $1 million to the economy of the
community. When asked how the Parks & Recreation Department calculates the tatum
on investment, Mr. Connelly responded that all participants are surveyed by the
department to determine how participants spend their money.'
Discussion followed, and Director Connelly responded to Councilmember Rogers that
there has been a 15% remm on the investment. In addition, Michael Luehrs inquired as
to how much of the $1 rrdllion was spent on lodging. Recreation Manager Cole
indicated their figures represent the July - July time frame but, as of December, there
were over 2,200 room nights. Mr. Sm/th supported the notion of conducting surveys,
and he felt this effort should be expanded City-wide in order to determine the overall
return on investment. Mr. Smith advised the committee that, as community events are
increased, there is a further demand placed on the City for staff support, participation,
and in-kind services. He felt that the City needs to better track its participation, as it
constitutes an unknown contribution to tourism.
Additional Marketing
Funds for 2003
Additional Marketing Funds for 2003: Councilman Campbell briefly reviewed the
discussion held at the previous meeting, at which time consideration was given to using
$100,000 from conference center funds for additional marketing efforts in 2003. Russ
Veenema summarized a document contained in the meeting packet whereby he would
continue the current focus in terms of concentrating on the drive market. He shared
ideas submitted by others as to where additional funding could be spent, and he
distributed a document delineating the rentm on an investment of $50,000 in lodging tax
funds. This investment resulted in 14 events worth $1.2 million distributed throughout
the community.
Tim Smith revisited one of the committee's past goals in terms of increasing room sales
during the shoulder and off-season time periods. Feeling that efforts are still falling
short in that regard, he was uncertain whether the funding would create any improved
trends during those periods. It is essential to improve reporting as to room nights in
order to show increased occupancies that could be directly tied to lodging tax
investment. Mr. Veenema indicated that a majority of the events are held in the off-
season, and he proceeded to summarize information showing tourism comparisons from
2000 through 2002. During that time, there was an increase in room tax revenues of
2.3% and 2.5% in spite of reduced visitors throughout the State.
96
-2-
LODGING TAX ADVISORY COMMITTEE
July 31, 2003
Additional Marketing
Funds for 2003 (Cont'd)
Mr. Veenema presented a recommendation from the Chamber Board of Directors as to
how $100,000 could be spent,/fthe Lodging Tax Advisory Committee were to approve
such an expenditure:
Radio Buy with Seattle Station
Radio Buy / Promotion Giveaway in Victoria
Victoria Newspaper / Radio Ads
Targeted Direct Mail
Additional TV Ads
Daily Escape E-Mail
Downtown Mural Project
Special Event Promotions
$ 10,000
12,000
8,000
15,000
15,000
5,000
30,000
5,000
$100,000
Discussion followed with suggestions being made as to alternative marketing
expenditures, such as billboard advertising or digital billboard advertising. Individual
committee members spoke in support of the additional funding for marketing especially,
as pointed out by Bob Hathick, in view of the loss incurred during the spring months.
Mr. Smith felt it would make sense to take up to $100,000 out of the conference center
accrual for some form oftourismpromotion in order to address some of the committee's
concerns expressed at the last meeting. He was particularly supportive of the proposal
to also dedicate funding towards capital. Councilmember Rogers raised a question as
to the mechanism for tracking the data to be certain the investment has been successful.
Mr. Veenema noted that much of the investment would be for image advertising,
something that is extremely difficult to track. However, Mr. Smith urged a continuation
of the tracking of room night sales that can be presented in a visual form so that the
committee can hopefully see a noticeable increase in occupancies following this
marketing investment. Councilmember Rogers felt that, if the appropriate feedback is
not received, it would be difficult to vaIidate any tourism increase. Patty Hannah
reminded the group that, in the past, she had suggested that all tourists be surveyed on
an on-going basis. She felt that the information gained would be very valuable to this
committee's efforts. Michael Luehrs envisioned a visual type of overlay, where one
would present marketing investment and the other would depict room occupancies.
Further, Mr. Luehrs felt there are some upcoming events that should have a positive
impact on tourism, and it would be worthwhile to attempt a validation of some of the
impacts to show that benefits did occur by virtue of the marketing investment.
After farther lengthy discussion, Jack Harmon moved to release $100,000 from
conference center funds to be used for marketing. Discussion followed, and Patty
Hannah spoke in support of the funding but also urged a thorough tracking of the
expenditures and benefits gained. Carol Griffith seconded the motion. With regard
to the proposed allocations of the $100,000, Manager Quiun urged consideration of a
more balanced approach with more funding being directed to events because of the
proven return on investment. For discussion purposes, he suggested 20% on special
events, 40% for capital, and 40% for marketing. The group agreed that the allocations
should be decided after a vote on the release of the funds. Paul Lamourcux, present in
the audience, offered commentaries on the matter, after which Mr. Smith expressed the
hope that the 2004 funding request would include the caveat that shoulder and off-season
occupancies be tracked. Michael Luehrs noted, however, that the typical summer season
is only 6 weeks; it would be helpful to clarify what constitutes the off-season, as it is
desirable to extend the summer season.
Councilmember Rogers sought clarification of the motion, which was restated to release
$100,000 for the purpose of tourism marketing for a list of allocations to be
developed and approved later. A vote was taken on the motions which carried
unanimously. Councilman Campbell reminded the group that this recommendation is
subject to the approval of the City Council. Carol Griffith asked that Mr. Veenema
bring the lodging o~,ners together to seek their input before allocations are agreed upon;
Y/
-3-
LODGING TAX ADVISORY COMMITTEE
July 31, 2003
Additional Marketing
Funds for 2003 (Cont'd)
however, Mr. Veenema indicated input was already obtained via the Chamber Board.
In addition, Councilman Campbell felt it is this group's responsibility to establish the
recommendations. Lengthy deliberations followed on the matter of the individual
allocations from the $100,000, after which Bob ltarbiek moved to spend $100,000 in
accordance with the Chamber of Commerce proposal and as amended by the
committee. Michael Luehrs seconded the motion.
Art on the Town Project
Art on the Town Project: Noting there are other requests before the committee for
funding, Dave Neupert asked for further information relative to the Art on the Town
project before the commiRee decides the level of allocations. Bob Harbick discussed
the Downtown Association's efforts to purchase pieces of art for permanent display in
the City. The Association has been attempting to raise the necessary funds in order to
retain three pieces: San Juan Summer Moon, Gandy Dancer, and Storm Watch. A letter
from the Downtown Association was distxibuted to the membership, and the Lodging
Tax Advisory Committee is being solicited to support this effort in the amount of
$20,000. Mr. Harbick spoke in support of funding this request from the $100,000.
Additional Marketing
Funds for 2003 (Cont'd)
Additional Marketing Funds for 2003 (Cont'd): Discussion followed on the merits of
billboard advertising, and Jack Harmon shared information relative to the success of
digital billboards. It was agreed that a digital billboard could be used to market the
upcoming hydroplane race, and Mr. Veenema felt that all messages on a digital billboard
should be event oriented. Discussion then centered around the mural project, something
the Rotary Club would like to continue with added fmancial support. The next mural
being proposed is the Pacific Fleet in the Harbor.
Parks Director Counelly sought assistance in the amount of $3,500 for certain special
events that haven't been funded; however, Mr. Veenema suggested that the practice of
seeking this funding through the Chamber of Commerce is still valid. He indicated there
is a committee within the Chamber that addresses the individual requests, and he
emphasized the fact there is funding included in this proposal today for special events.
Councilmember Rogers advocated that, in the 2004 budget, the City Council may want
to have a specified percentage of lodging tax funds dedicated to capital. After further
discussion, the group established the following allocations:
Radio Buy with Seattle Station
Targeted Direct Mail & Daily Escape E-Mail
Additional TV Ads
Downtown Mural Project
Special Event Promotions
Art on the Town
Digital Billboard
$ 10,000
15,000
15,000
10,000
10,000
20,000
20,000
$100,000
A vote was taken on the motion, which carried unanimously. Noting that
occupancies are the most important factor in the tourist industry, Tony Griffith
complimented the group for its decision.
2004 Request for Lodging
Tax Funds
2004 Request for Lodging Tax Funds: Mr. Veenema briefly reviewed the request for
funds for the 2004 budget, hoping to complete the process early on in order to meet
expenses immediately following the New Year. Because of the lateness of the hour, it
was agreed that another meeting should be held to consider this request. Therefore, it
was agreed to meet again on Wednesday, August 20, 2003, at 3:00 p.m.
Manager Quinn mentioned new legislation whereby there is an added ability to generate
revenue in the lodging industry of up to $2.00 per night for facilities of 40 or more
rooms. Brief discussion ensued.
98
-4-
LODGING TAX ADVISORY COMMITTEE
July 31, 2003
Gateway Funding
Gateway Funding: Manager Quinn briefly summarized the potential for Lodging Tax
funds to assist in the Gateway project, ranging from $10,000 to $40,000. It was agreed
that this mal~er should be deferred to the next meeting for consideration.
The agenda for the next meeting will include overall revenue distribution, new tax
revenues, the Gateway project, and the 2004 Chamber of Commerce funding proposal.
Adjournment
Adjournment: There being no further business, the meeting adjourned at 5:10 p.m.
Orville Campbell, Chair
Becky J. Upton, City Clerk
99
-5-
AMENDMENT TO
CONTRACT FOR TOURIST INFORMATION AND
TOURIST PROMOTION SERVICES
THIS AMENDMENT to the 2003 Contract for Tourist Information and Tourist Promotion
Services is entered into this day of ,2003, by and between the City of Port
Angeles, Washington, heroin after called "City", and the Port Angeles Chamber of Commerce, a
non-profit corporation, hereinafter called "Contractor".
REPRESENTATIONS
1. The parties entered into a Contract for Tourist Information and Tourist Promotion
Services on February 4, 2003.
2. The parties desire to amend the contract to expand the scope of services and adjust
the compensation.
AGREEMENTS
NOW, THEREFORE, in consideration of the above representations, the parties covenant and
agree to amend the provisionslB and 3A of the Contract as follows:
I. Scope of Services.
B. Other Tourist Promotion Activities.
The Contractor will perform tourist promotion services in the form of
advertising and publicity programs and tourism marketing cooperatives of
organizations in accordance with the funding outline and media plan set forth
in the attached Exhibit "A" and in the form of additional advertising, special
events, and capital projects as set £orth in the attached Exhibit "C".
3. Compensation and Method of Payment. The City shall reimburse the Contractor for
services rendered as specified in Section 1 as follows:
Maintenance and Operation of Tourist Facili _ty and Tourist Promotion
Activities.
In consideration of the services to be performed in Section 1 with respect to
operation of the tourist facilities and other tourist promotion activities, and
upon receipt and acceptance by the City Manager or designee of the
Contractor's monthly invoices for maintenance and operation expenses and
invoices for expenses for advertising and for marketing special events, the
City will reimburse the Contractor for services rendered as follows: $50,000
to the Port Angeles Chamber of Commerce for the operation of the Port
Angeles Chamber of Commerce Visitor Center, and $217,145. for tour/sm
promotion services as outlined in Exhibit "A" and $100,000 for additional
tourism promotion services as outlined in Exhibit "C".
IN WITNESS WHEREOF, the parties hereto caused this Amendment to Contract to be
executed the day and year first hereinabove written.
CITY OF PORT ANGELES PORT ANGELES CHAMBER OF COMMERCE
By:.
Mayor President
ATTEST: ATTEST:
By:.
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
Secretary
Craig D. Knutson,
City Attorney
G :~Legal_Backup~S.G REEMENTS&C ONTRACTS\TomistPr omotlon.con.w~l
August 14, 2003
1 12-
Attachment C
Radio Buy with Seattle Radio Station(s)
Targeted Direct Mail & Daily Escape E-Mail
Additional TV Ads
Downtown Mural Project
Special Event Promotions
Art on the Town
Digital Billboard
$10,000
$15,000
$15,000
$10,000
$10,000
$20,000
$20,000
$100,000
G:~Legal_Backap~AG REEM ENT$ &CONTKACTS~LTACO 3 -Amendme ntExC.wpd
August 14, 2003
103
If Chamber was presented with an additional $100,000 for marketing we would suggest:
-Additional Radio buy with a Seattle station est cost
our current radio buy w/KBSG is estimated to reach 232,000 adults 25-64
an average of 4.5 times.
-Radio buy & Promotion giveaway in Victoria using The Ocean 98.5
dollar devaluation makes the Victoria market more promising
our ferry mutes makes this market very accessible
-We pay for the one-way ferry passenger max $12.50 in town dollars
when they show receipt & have purchased one night stay
-Victoria newspaper to be timed with radio ads (direct people to radio also)
-Use targeted direct mail lists in our market
- Additional TV ads in our drive market
highest web visit days YTD are when ads ran
-Daily escape e-mail to our list or purchased e-mail list
-Earmark money to start a mural project downtown (15,000 in 2003 $15,000 in 2004)
ties in w/Heritage Tourism
Carnegie Library remodel
Expands on existing murals
-Additional money for special event promotions
New suggestion from room tax: Electronic Billboards on 1 5
Art on Town pumhase
Total
$10,000
$12,000
$ 8,000
$15,000
$15,000
$ 5,000
$30,000
5,000
100,000
Tax Corem
0
20
lOO,OOO
pORT
WASHINGTON, U.S.A.
CiTY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
August 19, 2003
CITY COUNCIL
Utility Advisory Committee
Stormwater Utility Discussion
Summary: The UAC has been discussing the implementation ofa Stormwater Utility with a
revised focus on capital improvements to help in the reduction of Flooding and Erosion
problems, Reduction in Combined Sewer Overflows, and assist in Economic Development.
At the August 12, 2003 UAC it was requested that the information provided to the UAC be
brought forward to Council for discussion.
Recommendation: Provided for information to facilitate discussion lead by Council
members Campbell, Erickson, and Rogers.
Background/Analysis: The UAC requested staff to provide refocused information regarding the
Stormwater Utility. The information provided for the August 12, 2003 UAC meeting focused on
a redirection of the utility with emphasis on capital projects for reduction of Flooding and
Erosion problems, Reduction in Combined Sewer Overflows, and to assist in Economic
Development. The August 12, 2003 memo has been updated with minor revisions requested by
the UAC. The information is provided for discussion purposes and UAC City Council members
will lead a discussion with the full Council.
Attachment: UAC Staff memo dated August 12, 2003
N:\CCOUNCIL~FINALXStormwater Utility Oiscussion.wpd '105
pORTANGELES
WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE:
TO:
FROM:
August 12, 2003
UTILITY ADVISORY COMMITTEE
Gary W. Kcnworthy P.E., Deputy Director of Public Works and Utilities/City
Engineer
Stormwater Utility Discussion, Continued
Summary: At the request of the UAC, staffis providing additional information regarding project I
locations, costs, and pr0pos, ed staffing for a S;ormwater Utility to flcilita7discussion-
Recommendation: None~ informatmn provided for continued discussion purposes.
Background/Analysis: At the June 10, 2003 UAC meeting it was requested that staffprovide
added information regarding proposed projects (Apparent problem, location, proposed
improvements, and costs), and staff costs for further discussion regarding formation of a
Stormwater Utility.
In looking at potential projects we looked at those which would provide the most '"oang for the
buck" in regards to solving problems in the three areas of concern; 1. Flooding, 2. Combined
Sewer Overflow (CSO) reduction, and 3. Economic development.
In regards to flooding there are several areas in the City which flood frequently during high
intensity or sustained rainfall events. The following areas, unranked, are potential candidates for
solving flooding problems:
· Storm manhole structures at Laurel and US 101 overflow with most events, are highly
visible, but damage is minimal.
· The Canyon Edge and adjacent Ahlvers Road area has flooding problems which result in
many complaints.
· Rose/Thistle area has no storm system, floods often with damage, and contributes to the
Canyon Edge problems.
The Campbell/Porter area also has no storm system and floods in many areas during
events.
106
N:\U ACXDepDir~st ormwat er2.w~l
"C" Street Extensi6n (Penn Park) area has limited st0m~ facilities, floods with damage,
and a source of many complaints.
Over Bluff discharges ('gq" St., 10th Street, "P" Street, & McDonald St.) cause severe
erosion problems during events with damage to properties.
Lincoln Park/Big Boy Pond flooding during sustained events flood ball fields and
fairgrounds. Pumping facilities at Big Boy Pond can only handle limited flows.
In regards to CSO reduction the downtown area and projects identified as a result of our Inflow
and Infiltration (VI) Pilot Study would be the prime targets. Some potential projects, unranked,
are as follows:
Complete downtown disconnection of storm drain connections not corrected in
conjunctions with the downtown water main projects, Gateway, and the proposed
Convention Center.
· Complete construction of storm drain in Lincoln Street fi.om 4th to '~th Street.
· Albert/Eunice Street area storm drains.
In regards to Economic Development there are areas of potential development which would
benefit fxom installation of storm utilities. Some of the areas, unranked, and not already noted
above include:
· 10th and Milwaukee Drive area
· Milwaukee Drive and "P" Street area
· Upper Golf Course Road area
· l0th and '~I" Street regional detention facility
Other projects which should be addressed, but not listed above include repair of Lincoln Street
Culvert, improvements for storm line outfalls which discharge over the bank at street and alley
ends and into our streams with erosion problems, stream restoration work, and other projects to
improve water quality in our stream and marine environment.
In order to manage the stormwater program to design and construction of the above and provide
utility formation support a project engineer level position is needed. Typical assignments will
include administration of utility, preliminary engineering and estimating for projects, grant and
loan applications and management, managing consultants in design and construction,
construction management, design, and program development. It is proposed that funding for the
position be divided equally between the new Stormwater Utility and the existing Wastewater
Utility due to the CSO reduction related functions proposed.
The Stormwater Utility, as proposed last fall, would generate approximately $265,000 in net
revenue above the current program. Originally, the Stormwater Budget was proposed to be split
nearly equally between operations and maintenance, administration engineering and planning,
107
N:\UAC~DepDir~st ormwa t er2.wlxl
trod capital improvements. At DAC's direction we have revised thi budget to focus ori capital
improvements. The following table summarizes the revisions:
ACTIVITY ORIGINAL PROPOSED
BUDGET BUDGET
Operations & Maintenance $85,000 $15,000
Administration, Engineering, & Planning (0.5 FTE) $95,000 $50,000
Capital Improvements $85,000 $200,000
Total Stormwater Funded Budget $265,000 $265,000
The Capital Improvements which would install storm systems in areas like Porter/Campbell,
Rose/Thistle, Canyon Edge/Ahlvers, and "C" Street Extension under the new proposed budget
could result in a net reduction of operations and maintenance in the area of ditch cleaning. This
reduction would allow for an increase in the frequency of cleaning the remaining ditches. The
$15,000 shown for O & M in the proposed budget is ?_,r training of existing crews in ~,:ater
quality protection and to provide materials for erosion control. No new street division positions
are proposed.
The $200,000 Stormwater Capital Improvements program could be developed to address the
three areas of concern; 1. Flooding, 2. Combined Sewer Overflow (CSO) reduction, and 3.
Economic development. In addition some funding could be set aside for matching grant and loan
programs for stream restoration, major repairs, or other stormwater related project which could
qualify.
A suggested first year program could be to design Ahlvers Road stormwater improvements to
relieve upstream flooding in Canyon Edge. In addition we would investigate the proper
stormwater improvements for the Laurel and US 101 flooding. Another highly visible project
which could be considered would be stormwater improvements in Park Street from Porter to
Race. This could dovetail with needed sewer improvements for economic growth to the south
and would also result in an improved roadway and sidewalks which are needed. We are currently
seeking grant funding for the sidewalks and discussing the City's participation in the sewer to
foster economic development. This project would address flooding, sewer overflows, and
economic development while meeting requests for school walking route sidewalks.
Another project which is designed and could be constructed immediately would be would be
completion of the Lincoln Street Sewer Separation project from 4th to 7~ Steet. The first phase of
this project from 2~a to 4~ Street was constructed as part of the Safeway construction. The next
phases to complete the separation and resultant CSO reduction are costly and have deterred
economic improvements in that new buildings south of 4th are not allowed to discharge
stormwater nmoff to the existing combined sewer system and are required to extend the storm
sewer to their development. Several developers for the old Chevron site have backed away from
their projects due to the cost of the stormwater extension, even thought the City has a completed
design and offered $100,000 participation. This project would support CSO reduction and
economic development. The engineers estimate is $ 200,000 fi-om 4th to 6~ Street and $100,000
from 6t~ to 7~ Street. Using the budgeted $100,000 we could complete the project over a two year
funding cycle ($100,000 each year) as one project with a total estimated cost of $300,000. This
108
could be a¢cemplished uhder a City funded developer reimbursement agreement which would
allow the Storm Fund to be reimbursed as development which benefits fi.om the project occurs.
The following table has been prepared to assist in the review of storm water projects:
Project Description. Estimated Project Type
Project Cost
(NOTE: PROJECTS ARE NOT Flooding CSO Econ. Other
LISTED IN PRIORITY ORDER) & Eros. Red. Dev.
Laurel & US 101 $500,000* X
Canyon Edge & Ahlvers $500,000* X
Rose/Thistle area $500,000* X X
Campbell(Porter Area $500,000* . X 7-
"C" Street Extension Area $500,000* X X
Over BluffDisch. (lq, 10~h, P, McD) $100,000 ea. X
Lincoln Park/Big Boy Pond $250,000 X
Downtown CSO $500,000** X
Lincoln Storm 4~ - 6th $200,000'* X X
Lincoln Storm 6th-7th $100,000' * X X
Albert/Eunice Storm $250,000'* X
10th ~ Milwaukee Area $400,000' X
Milwaukee & "P" Area $800,000* X
Upper Golf Course Road Area $500,000* X
10t~ & "N" Regional Detention $300,000 X
Lincoln Street Culvert Repairs $100,000 X
(City's Share)
Street Outfalls to Streams/Marine $50,000/yr X
Stream Rehabilitation (Matching $) $50,000 X
Placeholder Estimates until Preliminary Engineering can be completed.
**CSO related work can be funded fully or partially fi.om Wastewater Fund
109
N:\U AC~DepDirkst ormwa~er2, wpd
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
August 19, 2003
CITY COUNCIL
Glenn A. Cutler, Director of Public Works and Utilities~I~'
October 2003 Electric Rate Adjustment
Summary: On August 5, 2003, revenue requirements and three retail rate options were
presented for Council consideration. A public hearing was opened and continued to the August
19, 2003 meeting. On August 12, 2003, the Utility Advisory Committee reviewed the
information and recommended rate Option I.
Recommendation: Re-open the public hearing that was continued from the August 5, 2003
meeting. At completion of the public hearing, direct staffto bring a new rate ordinance
reflecting the desired rate option to a future City Council meeting for action.
Background/Analysis: At the August 5, 2003 City Council meeting a presentation was given
discussing the revenue requirements for the electric utility due to increases in wholesale power
costs. A public hearing was also opened and continued to the Council meeting on August 19th.
The rate adjustment is being driven by four major factors, all related to the wholesale cost of
electricity. These include replacement of power that is currently being delivered under a contract
with LG&E Power Marketing, replacement of power under a contract with the Columbia Storage
Power Exchange, an increase to the BPA transmission contract, and implementation of the SN-
CRAC provision of our BPA wholesale power contract.
Three retail rate options were presented.
Option 1 included increasing the consumption charge on all rate classes by $0.0031 per kWh and
delaying any decision regarding changes required for any BPA SN-CRAC related cost increases
until April 2004. This option would also use about $1,700,000 in reserves over the next two
years to mitigate the rate impact to our customers.
Option 2 was similar to option one with the exception that it used 75% of the targeted reserve
amount to mitigate the rate impacts in the first year and 25% during the second year.
Option 3 would draw on reserves to avoid any rate increase at this time, but would reduce reserve
levels much faster than option one or two.
111
August 19, 2003 City Council
Re: October 2003 Electric Rate Adjustment
Page 2
After discussion at the August 12, 2003 Utility Advisory Committee meeting, the UAC
recommended Option I, increasing the kWh charge by $0.0031, as the preferred alternative.
The following table summarizes each of the cost increases and its effect on the cost per kWh.
Distribution Cost Cost per kWh Cumulative Cost
Including Taxes per kWh
LG&E Replacement $660,450 .00259 .00259
CSPE Replacement $98,980 .00039 .00298
Transmission $33,300 .00013 .00311
SN CRAC implementation delayed until April 2004.
Below: Items not recommended to be included in rate adjustment.
I Discontinue use of reserves $943,500 .00372 .00836
Unfunded expenditures $100,000 .00039 .00875
Inflation $95,000 .00037 .00912
N:\CCOUNCIL\FINAL\Electric Rate Adjustment, Oct. 2003.wpd] 'l 2
W A S H I N G T O N U. A.
CiTY COUNCIL MEMO
DATE:
To:
FROM:
SUBJECT:
August 19, 2003
CITY COUNCIL
Glenn A. Cutler, Director of Public Works & Utilities
Benefit Dump Day
~ The City of Port Angeles held this annual event on April 27, 2003. The goal was to
divert the majority of the refuse to the recycling area to conserve valuable landfill space and to
insure that the current cell will not reach capacity before December 2006. The Food Bank received
$3,259 cash and 5,840 lbs. of food.
lecommendafion: Information Only.
Background / Analysis: The City of Port Angeles Solid Waste Division sponsored the annual Benefit
Dump Day for all Clallam County residents on April 27, 2003. Residents may haul all non-hazardous
waste to the Landfill Site for free on this designated free dump day. All landfill fees were waived for
this event. Residents were requested to donate cash or food items to benefit the Port Angeles Food Bank.
Restrictions:
· One load per household
· 3/4 ton pick-ups or cars with trailers (5 ftx 8 ft)
· Limit on tires, refrigerators, freezers, and other appliances of four each
Promotion / Advertising:
· Peninsula Daily News
· Sequim Gazette
· KONP Radio
· Peninsula News Net
· Channel 21
· Flyers at landfill
· City utility bills
Staff for the Event:
· City Staff
· Clallam County Staff
· Food Bank Staff
· Community Service Workers
Modifications:
· Relocation of the food and money collection point
· Metal pile was reduced prior to the even] 3
August 19, 2003 City Council
RE: Benefit Dump Day
Page 2
Demographic of Users:
Agency Vehicles Tons Tip Fees
2003 (2002) 2003 (2002) 2003 (2002)
City of P.A 473 (692) 168 (272) $12,937 ($20,866)
Sequim 255 (185) 105 (73) 8,095 (5,577)
Forks 18 (34) 7 (17) 567 ( 1338)
East County 378 (381) 169 (155) 12,941 (11,866)
West County 255 (152) 117 (64) 9,020 (4,944)
Totals 1,379 (1,444) 566 (581) $43,560 ($44,613)
Advertising Cost:
Agency Costs Number of Ads
2003 (2002) 2003 (2002)
Peninsula Daily News $ 685 ($ 654) 4 (4)
Sequim Gazette 285 (264) 2 (2)
KONP Radio 340 (79) 20 (12)
Peninsula News Net 250 (250) 20 (20)
Total $1,560 ($1,247)
Event Costs:
Expenditures Cost
2003 (2002)
Tipping Fees not collected $ 43,560 ($44,613)
Employees and Equipment 5,357 (3,280)
Advertising 1,560 (1,247)
Tire Recycling 1,700 (1,500)
Total $ 52,177 ($50,640)
The City of Port Angeles presented a brief summary to the Solid Waste Advisory Committee July 17,
2003. The Committee thanked the City and encouraged the City to continue this event in the furore.
They felt this event contributes to reducing illegal dumping in Clallam County. The cost of the
event is included in the landfill tipping fees.
N:\CCOUNC1L~F1NAL~Benefit Dump Day.wpd ] ] 4
pORTANGELES
WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE:
TO:
FROM:
Rl~:
August 12, 2003
UTILITY ADVISORY COMMITTEE
Bill Beverford, Water/Wastewater Collection Superintendent
Leak Detection 2003 Results
Summary: The City has contracted with Utility Services Associates to locate leaks in the
water distributi6n system for the past thirteen years. Detecting and repairing these leaks results
in recovery of water revenue and water conservation. This year's leak detection survey was
performed fi'om May 19th through May 23, 2003. The estimated combined water loss that was
detected and repaired was found to be 51,120 gallons per day.
Recommendation: Information On¥
Background/Analysis: Each year the Water/Wastewater Collection Division contracts with
Utility Services Associates to perform a leak detection survey of approximately one-fifth, (1/5),
of the water distribution system. This year's leak survey was performed over a five day period.
Extremely sensitive sound amplification instnunents and computer based correlations are used
for pinpointing leaks. The utility's preparation of finding, locating, and uncovering the necessary
contact points for the specialized equipment usually takes about ten(10) working days.
The main location of the survey was "A" to 'T' Streets, fi'om West 5m Street to US Highway 101
West. We also utilized this equipment to eliminate our piping system as a suspected source of
customer's ground water issues in two different locations. This year we surveyed approximately
twenty miles of water distribution mains. A total of six (6), leaks were.detected with an
estimated water loss of 51,120 gallons of water per day. These leaks were generally small in
nature, averaging about 14 gallons per minute, but on a cumulative basis, th_is continued water
loss could account for approximately 18,658,800 gallons of water annually.
All of the detected leaks have been repaired.
Attach: Summary of survey and Pinpointing Repo~
Summary of Survey and Pinpointing Report
Client: City of Port Angeles, WA
Dat~:' 05/26/2003
Period Covered: 05/19/03 to 05/23/03
General Area Covered: North & Northeast areas of thc
water distribution system.
TOTAL ANNUAL WATER LOSS
18,658,800.0 GALLONS
SURVEY DATA
Distance Surveyed: feet, miles
'rtme Spent Surveying: 26.92 hours
Points Surveyed Access Points Requiring further investigation
Hy&ant~ 85
Valves 386 Leak sounds on: Valves 2
Services 279 Hydran~ 0
Other I Services ~
Total 751 Other 0
Total ?
PINPOINTING DATA
LEAK TYPI~
MAIN LINE 3 2.33 25.0 36000.0 10.0 14400.0 5.00 7200.00 8.33
VALVE
HYDRANT
METER 2 0.50 0.5 720.0 0.2 3~0.0 0.25 360.00 0.25
SERVICE LINE I 1.08 10.0 l z~00.0 10.0 14400.0 10.00 14400,00 10.00
SERVICE CONN
OTHER
UNDEFINED
TOTALS 6 3.92 35.50 51120 n.a. n,a n.a n.a 5.92
Sites Investigated for Pinpointing
Other Time Spcnt on Project (includes pinpointing false leak sounds)
116
CITY OF PORT ANGELES
HOTEL/MOTEL GRANT
SECOND QUARTER REPORT
APRIL 1, 2003 - JUNE 30, 2003
We, at the Port Angeles Parks & Recreation Department, have been very busy
during the second quarter of 2003 with recreational activities that have brought
additional tourists to Port Angeles. In keeping with our goal to impact tourism through
the promotion and hosting of recreational events, we respectfully submit our Second
Quarter Report.
We promoted and coordinated the MayDay Roundball tournament, for boys' and
girls' basketball teams, attracted 12 teams from out-of-town to participate.
During the months of May and June, we worked with several community groups
in publicizing, coordinating facilities and hosting 2 adult softball tournaments and one
youth softball tournament attracting 40 teams altogether.
In summary, the five events that were hosted in Port Angeles during the Second
Quarter of 2003, accounted for 52 basketball and softball teams, or just under 1,000
visitors, spending one, two, or three nights in town and spending approximately
$760,000.00 in the community.
117
0 0
~ & o
I.
I
I
I
WATER DEMAND
,!
SEWER SYSTEM JE~PED
STORM DRAINS JETTED
SYSTEM ~ INSPECTED
(TONS)
10 YR AVG TOTAL TO DA~
RECORO HIGH THIS MON~H
ELECTRICAL USAGE
123
PUBLIC WORKS & UTILITY DEPARTMENT
MONTHLY REPORT
Installed three new 1" x 518" water services
Repaired 9 water service leaks
Repaired five 2" water main breaks and one 10' main break
* Changed out 3 inoperable meters
Continued progress with renewing 2" water line on 16th Street
· west of Pine - Fire hydrant has been installed
· Renewed sewer lateral for 402 South Valley Street
Emptied out septic and bio-solids tanks at sanitary landfill in
preparation for Leachate Pump Station ~2 renewal
Conducted utility locates and continued 'dye' testing for systems
directional flow
Continued annual cleaning of greasy lines
Cleaned monthly problem lines
NPDES monthly report showed no violations
Worked with local dischargers on pretreatment issues
Performed process control on secondary treatment syslem
Land applied biosolids on approved farm sites
Performed maintenance at compost facility and sampled compost
Completed monthly EPA and DOE testing and monitoring
Performed maintenance on groudwater wells and cleared the
bail to the wells on the Strait
Work Orders: 132 Service Requests from Denvers Tire: 32
Service Orders: 24 Full maintenance services by Denvers: 12
#0136 Service Truck - New radiator, water pump & front shocks
#1501 Flusher Truck - New injector rocker arm and push rod
#1637 Minivan - Replaced ignition lock, door seal and latch
#1893 Pick Up - Replaced plugs, cap, rotor, wires and PCV valve
#1905 Refuse Packer - New tires
#1915 Compactor - New engine widng harness, switches, et,
#1917 Loader - Turn cueing edge, install new air seat
#1918 Dump Truck - Troubleshoot air leak, change front hub oil,
repair leak to coolant overflow, change power steering hose
#1920 Refuse Packer - Install new seat, brakes, drums & shoes
#1921 Refuse Packer - New tires
Changed out 65 meters
Tested 65 meters
Brought 'F' Street Substation back on line
Started work on service line for Westport
Installed temporary service at the Graving Dock
RECYCLING:
Special cardboard collections: 14
Yardwaste carts placed: 36
COLLECTIONS:
Total 90s placed for conversion: 3,626
Requests for recycling services in conversion area: 655
Special collections due to conversion: 3 removed from route
· Special Collections: 107 (36 'Wheel-outs" & 71 hand collected)
Built shoulders, prepared approaches, oveday 1020'x18' on Newell Rd.
Asphalt repair 20'x3' at 16th and B St. (water utility cut)
Asphalt repair 6'x2' (due to auto accident)
Installed 938 square feet of sidewalk/curb
Cleaned up downed trees at Valley and 14th and N Streets
Assisted Solid Waste with special collectione
Saw cut 180 feet of asphalt for Light Operation!
Replaced sunken pavers at corner of Front & Laurel Streets
Citywide-mowed, graded, graveled, ground, educted, and swe
Built approach at 14115 alley abutting Lauridsen Blvd.
Excavated mudslide, rebuilt road base and ditches at Morse Creek
Set up traffic control for special events, i.e., July 4th parade, etc
Placed signs and painted curbs at 5th & Race Signal project
Completed yellow curb painting within school zone~
General sign maintenance and installation of 24 sigr~
Purchasing, Bidding & Contract Mgmt. and Monthly Safety meetir
8th St Bridge Replcemnt design consultant scope/fee negotiations
Circuit Switcher advertised
Elwha Dam removal mitigation support
Waterfront Trail: Rayonier to Lee's Creek to WSDOT for approval
Gateway Project design support
5th and Race Signal contract support
HTE Support
Electrical Underground Rebuild EIwha Line Stage 1 advertised
PCB Warehouse contract awarded
Conc Cyan waterline contract award revie~
Carnegie Library construction support
Fire Hall Roof Repair design completed
Peabody Heights Floating Cover construction support
124
pORTANGELES
W A S H I N G T O N, U. S. A.
DEPARTMENT OF COMMUNITY DEVELOPMENT
DATE: July 15, 2003
To:
City Council Members
FROM-'
Sue Roberds, Assistant Planner
SUBJECT:
Department of Community Development
Planning Division July, 2003 - Monthly Report
CURRENT PLANNING APPLICATIONS:
Municipal Code Amendment
Conditional Use Permit
Conditional Use Permit Extension
Conditional Use Permit Appeal
Annexation
CURRENT MONTH
0
0
1
0
0
0
Subdivision
Short Plat
Appeal of Short Subdivision Decision
Boundary Line Adjustment
1
0
0
0
Home Occupation Permit
Retail Stand Permit
Bed and Breakfast Permit
Minor Deviation
Street Vacation
Parking Variance
Shoreline Substantial Development Permit
Shoreline Exemption
Wetland Permit
Environmentally Sens. Areas
SEPA ENVIRONMENTAL POLICY:
Determinations of NonSignificance
Mitigated Determinations of NonSignificance
Determinations of Significance
SEPA Appeal
2
0
0
0
DEVELOPMENT REVIEW APPLICATIONS:
Building Permit
Code Enforcement
Clearing and Grading Permit
33
1
1 2540
2003YTD
0
0
8
0
0
0
2
0
0
4
2
1
1
6
0
0
0
3
0
19
0
0
0
92
2
O
141
2002 YTD
5
0
6
2
1
2
1
6
2
6
0
1
2
3
0
1
0
2
2
26
0
0
0
57
1
6
146
MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
July 23, 2003
7:00 p.m.
ROLL CALL
Members Present:
Bob Philpott, Fred Norton, Chuck Schramm, Leonard
Rasmussen, Linda Nutter, Jack Pittis
Members Excused:
Fred Hewins
StaffPresent:
Brad Collins, Scott Johns
Public Present:
Michael Perry, Craig Gentile, Maudeen Averill, Tom
Neudorfer, Jan Neudorfer, Dave Kline, Melanie Kline, Carla
Sue, Don Frizzell, Dick Hadg, Patricia Harig, Dan Morrison
APPROVAL OF MINUTES
Commissioner Pittis moved to approve the July 9, 2003 minutes with clarification that
the June 11, 2003, and the June 25, 2003 minutes were approved 3 - 0 with 2 abstentions, and
the addition of Commissioner Nutter's name on page 7 of the July 9, 2003, minutes. The
motion was seconded by Commissioner Schramm and passed 4 - 0 with Commissioners Philpott
and Norton abstaining due to their absences from the meeting.
Commissioners agreed to rearrange agenda items to continue an agenda item that was still being
reviewed by staff.
PUBLIC HEARING:
CONDITIONAL USE PERMIT - CUP 03-10 - MORRISON -3800 Block Old
Mill Road: Request for a duplex in the RS-9, Residential Single Family zone.
Associate Planner Johns explained to the Con'anission that, due to issues raised regarding the
project, staff has not completed the staff report or the SEPA review and recommended that the
Commission continue the public hearing to the next regular meeting. Chair Nutter ask staff to
provide a verbal summary of the proposal. Planner Johns provided a brief description and history
of the project and answered questions. Chair Nutter opened the public hearing.
Don Frizzel, 4016 Old Mill Road, asked if he could ask questions regarding the project?
Chair Nutter asked staff to answer the questions directed to them as they had not been provided with
any information on the project. Mr. Frizell asked ifa new SEPA review will be required because
there is a new issue regarding the duplex? Planner Johns responded that a SEPA checklist was
included with the CUP application. A previous SEPA review was submitted with a clearing and
grading permit application and the purpose statement on that checklist indicated the intent to create
as many homes as the RS-9 zoning allowed. A Determination of NonSignificance was issued for
the previous permit after reviewing expected impacts of 13 residential lots being created. Staff will
1:>7
Planning Comm~sionMinute~
July23,2003
Page 2
make sure that all SEPA roles are followed. Mr. Frizzell then asked if the criteria for the first SEPA
review would be different than the criteria for the second review? Planner Johns replied that the
checklist is the same checklist with the same questions. Mr. Frizzell asked if the second review
would include review by Washington State Department offish and Wildlife or the Army Corp of
Engineers? Planner Johns answered that the information had been forwarded to WDFW and that
staff anticipated receiving their comments. Mr. Frizzell asked if it was correct that the applicant
wanted to build as many duplexes as possible? Mr. Johns answered "no". The correct statement was
that the applicant intended to build as many residential units as the zone would allow. Mr. Frizzell
then asked that if an application for a duplex is approved, would that open the door for more
duplexes at some later date? Mr. Johns replied that the parcel is large enough for additional units
but would have to be subdivided and the lots would have to meet the minimum size requirement and
other development standards for duplex development including CLIP approval. Director Collins
replied that without a specific application staff cannot speculate on future density issues. He went
on to say that the City has not allowed for a multiplicity of duplexes in a single family neighborhood
particularly in one block. If multiple duplexes were proposed, it is unlikely that the entire
subdivision would be allowed to become duplexes because that would not be consistent with the
intent of the RS-9 zone.
Patricia Harig, 226 Dogwood Place, asked if Mr. Morrison would continue to work on his
project even if the Commissioners continued the heating? She also asked Director Collins what he
meant by saying the City"tries" to limit the number of duplexes in a neighborhood. Director Collins
responded that the City could not stop someone from submitting an application for a duplex in a
single family zone. However if there are a number of duplexes in an area, the City will take that into
account when considering requests for CLIPs. There is no hard and fast rule as to how many
duplexes may exist in an area but the Planning Commission does consider each conditional use
application in context and will look at the intent of the zoning ordinance. Ms. Harig stated that she
has lived in the area for 14 years and she and her neighbors all have problems with water in
basements and are concerned that the proposed project will make the water problems worse. She
wanted to be assured that the water problems would be addressed. Chair Nutter assured Ms. Harig
that her concerns would be conveyed to Planning staff.
Maudeen A veril, 214 DogwoodPlace, stated that water runs down hill and that she has water
in her basement during portions of the year. She also stated that the subject site was a wetland and
water from the subject site and two small ponds on adjacent lands flow into her basement. She
stated disbelief that draining and filling would be allowed in a wetland. She opposes the
construction of a duplex on the site.
Richard Harig, 226 Dogwood Place, asked if anyone had taken a core sample of the soils
in the area stating that the soil was hard pan. Because of the soil being hardpan, the site was wet all
winter due to water draining off the uplands to the south all the way to Dogwood Place. All the
houses on the north side of Dogwood Place have ditches running to Ahlvers Road. He cannot
understand how Mr. Mon-ison can be allowed to scrape the land off and dump dirt back on the site
especially when some of the dirt contains batteries and scrap metal. Mr. Harig contended that due
to Mr. Morrison's filling of the site that the next time it rains Dogwood Place will flood and the
Mon-ison site will be high and dry.
128
Planning Commission Minute~
July 23, 2003
Page $
There being no further testimony, Commissioner Philpott moved to continue the public
hearing to the August 27, 2003 meeting at 7:00 p.m. The motion was seconded by
Commissioner Norton and passed 6 - 0.
STREET VACATION PETITION - STV 03-01 - BLAKE SAND & GRAVEL and
FERRELLGAS: Request for vacation of right-of-way described as a portion of"A" Street
and the 2/3 Alley east of Marine Drive and north of Third Street.
Planner Johns presented the departmental staffreport and explained that one of the adjacent property
owners changed their mind about acquiring the vacated right-of-way. A letter from Blake Sand and
Gravel withdrawing their application was read into the record. After discussion as to what portion
of the alley would be vacated, what options existed for the adjacent property owners, how access
would be controlled, and procedural issues, Chair Nutter opened the public hearing. No members
of the public spoke regarding the proposed street vacation. Commissioner Schramm asked if the
Planning Commission could modify the petition and consider only the portion of the alley that will
be vacated. Director Collins stated that staff was changing their recommendation to only include that
portion of the alley actually being vacated. Commissioner Pittis asked if the alley adjacent to Lot
18 would be vacated or not. Commissioner Philpott asked if staff would be modifying the findings
and conclusions to reflect the tree legal description of the area to be vacated. Director Collins
indicated that only the legal description would be changed. Chair Nutter asked if the issue could be
brought back to Commission at a later time with revisions having been made.
Commissioner Schramm moved to continue the public hearing to the August 27, 2003,
meeting to provide staff with time to revise the findings to reflect an accurate description of
the vacated property, the correct petitioner, and proposed action. The motion was seconded
by Commissioner Pittis and passed 6 - 0.
CONDITIONAL USE PERMIT- CUP 03-09 - PERRY- 1931 West Sixth Street: Request
for an accessory residential unit in the RS-7, Residential Single Family zone.
Planner Johns presented the departmental staff report recommending approval of the conditional use
permit as presented.
Michael Perry, 329 IF 14t~ Street, stated that he proposed the project to help provide
affordable housing in Port Angeles. He explained the proposal for access to the primary residence
and the accessory residence. Upon questioning from the Commission, Mr Perry stated that parking
for the primary residence would exist in the rear of the site with parking for the accessory residence
in the front, pointing out that a curb cut exists at the front of the site. Mr. Perry then asked the
Commission to consider approving an additional 63 square feet of basement area for the accessory
residence. Staff pointed out that the additional area would increase the accessory residence above
the 50%of the primary residence threshold for accessory dwelling units limit and that staffwould
not recommend approval of additional floor space being added to the accessory dwelling unit.
Chair Nutter closed the public hearing. Discussion centered around whether the proposal met
the intent of the single family zone if the owner did not live at the site but rented both units. Several
Commissioners indicated their concemes that the project would function as a duplex with two rental
units while not meeting the lot size requirements for a duplex. A second issue introduced was that
129
Planning Commission Minute~
July 23, 2003
Page 4
of ensuring that modifications to enlarge the accessory dwelling unit would not be made after the
project is approved. Staff pointed out that a modification without subequent approval would be
grounds for revocation of the conditional use permit.
Commissioner Schramm moved to direct staff to draft findings to support denial of
CUP 03-09 and present those findings at the August 27, 2003 meeting. The motion was
seconded by Commissioner Pittis and passed 6 - 0.
COMMUNICATIONS FROM THE PUBLIC
None.
STAFF REPORTS
Director Collins presented an overview of the results of the nearly completed watershed planning
process that has been underway for several years. His presentation included proposed City vetoes
and amendments to the draft plan and explained the City's position on the plan. Final comments are
to be presented Friday, July 25, 2003.
Planner Johns presented a brief summary of the status of the City's efforts to date on updating the
City's Critical Areas Ordinance. Deadlines for completion of Critical Areas Ordinance update is
December 1, 2004, and deadline for completion of the Shoreline Master Program is December 1,
2011. A brief discussion of current wetland rating systems and the intended changes followed.
REPORTS OF COMMISSION MEMBERS
None
ADJOURNMENT
The meeting adjourned at 9:45 p.m.
Brad Collins, Secretary
Linda Nutter, Chair
PREPARED BY: S. Johns
130