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Home My WebLink AboutAgenda Packet 08/19/2008Cf~k • ~ORTANGELES ~~.~ W A S H I N G T O N, U. S. A. C, • AGENDA CITY COUNCIL MEETING 321 East 5`h Street August 19, 2008 REGULAR MEETING - 6:00 pm .AGENDA ITEM First Page ACTION REQUESTED Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following.• A. CALL TO ORDER -Regular Meeting (6:00 p.m.) B. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT This is an opportunity for members of the public to speak- to the City Council about anything. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than S minutes per person and a total of I S minutes for this comment period. (These time periods may be lengthened or shortened at the discretion of the Mayor.) PUBLIC CEREMONIES/PRESENTATIONS C. WORK SESSION D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Council member E. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Highway Access Management. E-1 1. 1S` Reading of Ordinance F. RESOLUTIONS G. OTHER CONSIDERATIONS 1. Telephone System Contract G-1 1. Approve Contract. H. PUBLIC HEARINGS -QUASI-JUDICIAL (7:00 P.M. or soon thereafter) NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK August 19, 2008 Port Angeles City Council Meeting Page - 1 AGENDA ITEM First Page ' ACTION REQUESTED L PUBLIC HEARINGS -OTHER 1. Electric Utility 2008 Resource Plan I-1 1. Continue & Close Public Hearing, Pass Resolution J. FINANCE 1. Gateway Professional Services Contract Amendment J-1 1. Approve Amendment 2. Clallam Economic Development Council Contract J-5 2. Approve Contract. 3. Port Angeles Harbor-Works Loan Agreement. J-15 3. Approve Agreement. (Agreement to be provided at meeting) K. CONSENT AGENDA 1. City Council Minutes of August 5, 2008, regular K-1 1. Accept Consent Agenda meeting. 2. Expenditure Approval List from 7/26/08 to 8/8/08 for K-6 $3,703,226.42. 3. Utility Rates -Presentation & Set Public Hearing K-27 4. Award Tree Trimming Contract K-28 5. Surplus City Property -Vehicles K-29 6. AIA Grant Application Approval K-30 L. CITY COUNCIL COMMITTEE REPORTS M. INFORMATION City Manager Reports: 1. Planning Commission Minutes for July 23, 2008 M-1 2. PA Forward July 2008 Minutes M-3 3. Building Report for July 2008 M-7 4. Staff Awards: City Clerk /Finance /Fire M-8 • N. EXECUTIVE SESSION (As needed and determined by City Attorney). O. ADJOURNMENT PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as land use permit applications, proposed amendments to City land use regulations, zoning changes, and annexations. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK August 19, 2008 Port Angeles City Council Meeting Page - 2 ~ORT~NGELE:S CITY COUNCIL MEETING W A S H I N G T O N, U. S. A. August 19, 2008 I. II. CALL TO ORDER -REGULAR MEETING: ROLL CALL: Members Present: Mayor Braun Deputy Mayor Wharton Councilmember Di Guilio Councilmember Kidd Councilmember Perry Councilmember Rogers Councilmember Williams Staff Present: Manager Madsen Attorney Bloor Clerk Upton G. Cutler T. Gallagher D. McKeen - Y. Ziomkowski ~ III. PLEDGE OF ALLEGIANCE: G'.'od Led by: ~ORTA~GELES CITY COUNCIL MEETING WAS H I N G T O N, ~. S. A. Attendance Roster DATE OF MEETING: August 19, 2008 LOCATION: City Council Chambers ame ~~ Address i ~e >, ~~ ti 1~. ~ vow /~ s S E=/~ ~~,3,g- ~ ~ !JV ~'c---- ~y ~ ~T n ~ ~~ ~~ ~~ ~ ~ ~ ~~-a---~ 3s kJ - (~ N~ ~ ~~3 S~ e~~~~~ Public testimony before Port Angeles City Council -August 19, 2008 -Norma Turner Thank you this opportunity to share my concerns. There will be three points. First: There are four attachments to my statement. Martha Ireland's op-en in PDN July 25 which underscores the importance of independent research. Second my recent letter to the editor in the PDN regarding the Public Development Authority so I will not have to repeat the issues mentioned in it. In respect to limited time for public comments my list of questions regarding the PDA budget presented to you tonight. Lastly a page from the 2000 City Council minutes. Since submitting the PDN letter I have reviewed all the PDA agenda and minutes. I was shocked to find that while it is a public entity not once was there a public comment period on the agendas. At the second meeting, a mere 5 minutes into the meeting they adjourned for a projected 20 minute executive session, which actually last almost 2 hours. It was interesting that the board , prior to this session, discussed whether or not to keep some record of it and then voted a unanimous NO record. Obviously openness is definitely not a value held by this board. Second is a financial concern. At your last meeting I listened to the mid year financial report and it was grim. You were advised to carefully scrutinize all expenditures. Please keep that admonition in mind with the PDA request for $150,000. A review of their budget reveals a projected need for only $195,882.26 for 2008. Since the Port has already pledged $150,000 they only actually need $45,882 to complete 2008. But the need becomes even smaller when you note that this includes $12,000 for an August manager, which they don't have. The interim manger's $4000 is a separate item. This brings the total need for 2008 down to $32,882. The City has already contributed substantial in-kind services to the PDA. I urge you to approve only what is needed for 2008. During the next four months you can del with the concerns about the legality of the constituting of the PDA and the lack of public participation before issuing funding for 2009. Lastly an idea to help the PDA gain credibility. Whether there is a need for a PDA or not I cannot answer, but one thing I do know and this is developing public trust is an essential component if they hope to be successful. Clallam County is overflowing with citizens with incredible expertise and experience. For example in a 1975 forum an east coast air quality "expert" was asked by a local citizen to please identify the textbook used a the basis for his analysis. When the answer was given the local citizen responded "when I wrote that text that is not how I imagined it would be interpreted." That level of expertise is alive and well in Clallam County. Whether you need someone with an MBA for the management and financial issues, or expertise in toxicology for that profoundly complex issue it would not surprise me to have you find them locally to serve on the PDA. I urge you to declare the current directors as interim while you define the skills needed on the board then open it up to public applications and choose directors based on needed expertise. They could then rightly reclaim the public in Public Development Authority Seven would be better than five. I conclude with a quote from the March 23,2000 City Council meeting called specifically to deal with economic development. A quote in the public comment section was pertinent" we must Be inclusive of everyone in the community." The speaker was Karen Rogers, Karen I agree. Mark Madsen yesterday said essentially the same thing at the Chamber of Commerce. " We can work together". The question is - will that be an inclusive we or a "royal we"? PDA budget as presented to Port: Angeles City Council August 19, 2008 Questions Submitted by Norma Turner 1. Does endorsing this budget automatically endorse paying the future PDA Manager $144,000? 2. How did the the PDA select their counsel? Was it a bid process? 3. How many bids did they receive for insurance? What does the $9500 insurance expense cover? 4. Who does the accounting? Are they. contract or employee? 5. Please describe. the Strategic Rayonier Site Symposium. Why will it cost $40,000?. 6. What process are you using to hire an Environ Consult. Services and what is the scope of their work? 7. According to the minutes of July 16 the PDA board interviewed two firms "to discover what services and resources these engineering firms may bring to the PDA" What process did you use. to narrow your search to these two firms? 8. July 2 minutes note that Mark Madsen distributed an activity report through June 27 reflecting expenses incurred by the City on behalf of the PDA. What is the current total of expenses incurred by the City (.note City Clerk takes and types the minutes, Teresa Pierce was listed as a meeting facilitator, Bob Coons prepared a packet for. the July 2 mtg, meetings have. been held in city rooms, etc.) . 9. When the City and Port give money to the PDA based on a proposed budget what process will be used to confer with those entitites if the money is used for programs or services not currently listed? Pi/rrllvsul.~ DAILY NEws for FridaylSaturday, July, 25-26, 2008 PAGE: I v Resign on your own, get paid. Nice. SEVERANCE PACKAGES aren't unusual, but it struck many people as odd when Port Angeles announced that City Manager Mark Madsen will Martha receive three Irelanal months' pay when he leaves Sept. 1. Madsen's payout ~°~ will be relatively F '' modest -under- $40,000 - com- pared to the $152,318 former Sequim City Man- ~ ~ ,~~;~. ager Bill Elliott col- lected in May after the Sequim City Council terminated his contract. Had Elliott voluntarily resigned, he would have received nothing, but Madsen's contract specifically included severance pay if he volun- tarily resigned. "Five out of seven [council mem- bers] accepted his resignation as written, and [the severance provi- sion] was part of that," Port Angeles Mayor Gary Braun told me Tuesday night. Beyond that, he said, "I can't say anything at this point:' Voting no were council members Larry Williams and Karen Rogers. Rogers told me she voted against accepting Madsen's resignation "because the package was not fully developed ... we did not discuss the transition plan." Rogers, who was mayor for two of the 31/2 years of Madsen's tenure, said the severance package is "a standard clause that's in many con- tracts." When asked for examples, she offered none, but repeated, "It's a standard clause, it was always there:' Madsen told Peninsula Daily News on Thursday that the volun- tary-resignation provision is "actu- ally unusual it's as low as it is." A review of Madsen's contracts shows the provision was added when his contract was renewed April 4, 2007, effective Jan. 1, 2008. Port Townsend City Manager David Timmons "never heard" of any severance being paid to a city manager who voluntarily resigns, he said. If fired, Timmons would get 12 months of pay - $148,000 -but "if I resign, I don't get anything, " he said. A city manager at various munic- ipalities for 30, years, Timmons served on the International City Managers Association committee that updated standard employment- agreement terms used by cities nationwide, he said. Voluntary resignations seldom trigger severance pay, but an - arrangement between a City Coun- cil and city manager for the man- ager to resign often activates a sev- erance-pay provision, Timmons added. Such was the case when Jeffer- son County Administrator John Fis- chbach resigned Feb. 15 after he . and the county commissioners "mutually agreed I should move on," he said in a telephone interview Fischbach was eligible for up to three months severance pay, but received only two - a total of $14,800 -because he landed his new job as city manager of Good- year, Ariz., before his severance pay ran out. He said he'd never heard of sev- erance being paid to an administra- tor who voluntarily resigned. Clallam County Administrator Jim Jones said severance provisions are shrinking at the county and were "unheard of at the bank." Recalling his years as First Fed- eral's controller, Jones said no bank employees had "golden parachutes." In 1998, when I was a Clallam . County commissioner, I and my fel- low boazd members, Phil Kitchel and Carol Boardman, reluctantly agreed to pay departmenl4 heads one month's salary for each year they had worked for .the county, if they were let go without cause. We reasoned that we were pro- viding the greater job Security those at-will employees sought, at no real cost to the county, because we would never. fire any of them with- out cause. Department heads' severance pay.is now capped at a maximum of six months, Jones said, except for three long-time employees. Personnel Director Marge Upham, Public Works Director Craig Jacobs and Juvenile Services Director Pete Peterson, with more than 30 years of service each, remain under the previous rules. "The current commissioners have picked off those [severance pack- ages] as they hire new people," Jones said. As administrator, he started with three months and is now up to five ; months of severance pay if he's fired without cause. School district contracts also include severance pay, but not for resignations, added Jones, who pre- viously was the Port Angeles School`: - District's business manager. State law allows school districts ' to give their superintendents three- year contracts, but limits all other school district' employees to one- year contracts. To let an employee go, a district y buys out the remaining contract, Jones said. Employees who leave on their own, or aze fired for cause, typically receive no severance. Martha Ireland was a Clallam County commissioner from 1996 to 1998. She and her husband, Dale, line on a Carlsborg-area farm. Her column appears here every Friday. E-mail irelands@olypen.com Commentary Page Editor Pa#sl Gottlieb interviewed Dave Tim- coons and John Fischbach for this column. The City Council will hold a spe cial session on the city manager situation at 4:30 p.rn. Tuesday. _ { ~ { ~ r ~+~~ ac+~ p ~ v p ~ ~ ~~ ; __:__~ t~ortAnrles T,Iaibo2 ' _.~ .,......,.; ,, ._ _ _..:.,.~,::~ _ .. ~ W~i~'l~~ is ~i i~ubl~ic development auth~n-ity (PDA), but there: is '~ nothin~~~ public about it. Although (•ornied by two ~ 1~'~tit~~,,. ;~i~~~,n~,i 1::~, L00`~ 'taxpayer Institutions, the -- public ~~~;i:z shut out of the cntirc process. T1e ,j~~int-meeting minutes o:f the city and port on May 20_as tk~e first public reco2•d About the formation of this entity. By then, the PDA was a `<donca de~~l." I~OC7tlfl1eiltS were i)1'P,sentCCl and approved without asin- ;le word change and without ~]lowance fir public input. IC Zva;; the first time that must Cite Council membez's h:ad Been tho multi-paged ~~ant~°act., complex PDA char- ter and a document that spe- cficc~tly named. pre-selected 1'I)A directo2•s. Tl1e City Council members wereinfi>cined by City 1VIan- ager Madsen that. immediate apprbr:~l of the package was ab4c~liiLely necessary - it w~zs a"drop dead" date. Council euestions; such as potential cost, were deferred to another time. Ap~>licsai~t;-', to city boards and coir~rnissions arcs often hlterviewcd i n public, but the city's PDA appointees were selected out- side this process. On May 20, a City Council member noted the appointees were unknown to her - obvi- ously even council ii~cmbe2•s wore, tihut out. oP the process~.~ The public had no opportu- nity to apply. Now the PDA plans to asl: for the first installment in funding, $300,000, fromtax- payers. The total is unknown, but the port said May 20 they have already cominitted ail Ini Ilion. The public deserves a i°ig~ht t6 know: What is the common. visioli? What about the liabil- ities of tc~Yic cleanup on the. Rayonier site:? Li;tC. If the PDA expects to use public money and not answer significant questions, then PDA, wi11 stand for Please 1)~,n't Ash. Norma Turner, Port Art;; eCfzs CITY COUNCQ. MEETING 416 6 March 23, 2000 Comments from the Public Public Input: Members of the public were invited to offer input to this meeting. Tim Fraser, 153 Woodcock, was pleased to see everyone working together and coordinating efforts. He was present on behalf of the North Peninsula Building Association, and he felt the public would certainly gain from this cooperation. Mr. Frazier noted that everything he heard was positive, and he urged the group to continue, especially in economic development. Karen Rogers, 1320 W. 11'" Street, has been working in the area of economic development. She reminded the governmental agencies that such an effort requires networking between the public and private sector - we must be inclusive of everyone in the community. Corby Somerville, 162 Lands End Lane, is in the ship repair business, and he expressed gratitude to all concerned who are so committed to economic development. He felt the local cooperation, with the added support from Washington's Senators _ and Representatives, is an essential element to economic development. Manager Quinn made closing remarks and urged those in attendance to commit to a follow-up meeting. Commissioner Doherty emended the offer for the County to serve as the next host. All agreed this meeting had been beneficial, as the comrmtment to communication and partnering is most worthwhile. ADJOURNMENT: The meeting was adjourned at 6:40 p.m. ~ ,~ Becky i. ~ n, C' Cler Larry D ,Mayor -5- • r, )ORT DATE: August 19, 2008 TO: CITY COUNCIL NGELES FxoNt: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Highway Access Management, Access Permits Summary: RCW 47.50 requires that cities adopt standards for access permitting on streets designated as state highways and that these standards meet or exceed state access standards. The Washington State Department of Transportation (WSDOT) has established access standards contained in WAC 468-51 and 52. Recommendation: Conduct a first reading of the attached ordinance adopting a plan for the regulation and control of vehicular access and connection points of ingress to, and egress from, the state highway system within the City of Port Angeles. Background/Analysis: In the last legislative session, the transportation budget (ESHB 1094) included a provision revising RCW 47.50 with regard to access management on all state and federal highways. RCW 47.50 requires that cities adopt standards for access permitting for any new driveway or street accessing a street or road designated as a state highway, and that these standards meet or exceed state access standards. The attached ordinance adopts the WSDOT-established access standards contained in WAC 468-51 and 52. This ordinance identifies the government entity to be the City of Port Angeles and that all fees due and payable in connection with the access permitting shall be paid to the City. It is recommended that Council conduct a first reading of the attached ordinance adopting a plan for the regulation and control of vehicular access and connection points of ingress to, and egress from, the state highway system within the City of Port Angeles. Attachment: Highway Access Management Ordinance E-1 • E-2 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, providing fox Highway Access Management, Access Permits, and Administrative Process pursuant to RCW 47.50. WHEREAS, the City Council finds it necessary to provide regulation and control of vehicular access and connection paints of ingress to, and egress from, the state highway system within the incorporated areas of.the City of Port Angeles, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as follows: Section 1. Pursuant to RCW Chapter 47.50, the City of Port Angeles hereby adopts a plan for the regulation and control of vehicular access and connection points of ingress to, and egress fi om, the state highway system within the incorporated areas of the City of Port Angeles. Section 2. Pursuant to, and in order to implement, the requirements and authority of RCW 47.50, the provisions of Chapters 468-51 and 468-52 of the Washington Administrative Code are hereby adapted by reference, together with all future amendments. Section 3 -Definitions. For purposes of this ordinance and of the regulations adopted by reference, the term "government entity" means the City of Port Angeles. Where there is any reference to "the department' in the administrative and procedural sections adopted by reference, that reference shall be deemed to mean the City for purposes of this ordinance. Section 4 -Fees. All fees due and payable in connection with access permitting shall be paid to the City. • E-3 Section 5 -Corrections. The City Clerk and the codifiers of this ordinance are • authorized to make necessary cozrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 6 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Scction 7 -Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of August, 2008. • MAYOR ATTEST: Becky 7. Upton, City Clerlc APPROVED AS TO FORM: William E, Bloox, City Attorney PUBLISHED: , 2008 By Summary C:1Legal_6aclvp10RO1NANCES&RESOLUT[ONS\ORDMANCE5.2008125 - L3rttit Aeceas tp US 101.072908.wpd August 12, 2008 ,. ~ E-4 • DATE: AUGUST 19, 2008 TO: CITY COUNCIL GELES FROM: YVONNE ZIOMKOWSHI, FINANCE DIRECTOR SUBJECT: REQUEST PURCHASE APPROVAL TO UPGRADE AVAYA TELEPHONE PBX SYSTEM Summary: The City and Clallam County share a common telephone system. During the first quarter of 2010, this system will reach its end-of--life and no longer be supported. Both the City and Clallam County researched the best upgrade and found Federal GSA Schedule 70 had the best available discount pricing for County/City Governments. On July 22, 2008, Clallam County Commissioners approved the purchase of the upgrade. The City's cost for the upgrade, including hardware, software, labor, maintenance and taxes, is approximately $355,000. The original estimate, not including maintenance or taxes, was approximately $405,000. Recommendation: Staff recommends the Council approve the purchase of the Avaya Telephone PBX System Upgrade and authorize the City Manager to sign the contract after it has been reviewed and approved by the City Attorney. Background / Analysis: Currently, the City and Clallam County share a common telephone and voice mail system. The County houses the processor switch, interface cards, voice mail and main trunks. The City maintains an expansion cabinet, interface cards, fiber optic, City telco trunks and phone infrastructure. In 2010, the current system will reach end of life for all hardware/software support. In 2006, City and County staff began the process of reviewing options for replacing or upgrading the existing system, taking into account current infrastructure, as well as staff and training requirements. It was determined that an upgrade would preserve the current infrastructure and telephone sets, require little to no staff retraining, and would utilize some of the current hardware. Additionally, an upgrade would allow for expansion and has a projected continued life of 18-20 years. Some redundancy would be added to allow for business continuity in the event a disaster should occur to either City Hall or Clallam County Court House. Due to Federal mandates, an enhanced 911 database will be added to provide accurate phone location information. G-1 After researching various upgrade options and venues, Clallam County and City personnel came • to the conclusion that the Federal GSA contract provided the best discounted pricing. It was also concluded that the City and County should use the same vendor to save costs and form a common ground for installation and configurations. Cross Telecom is the current maintenance vendor, and an approved Avaya GSA contract vendor. Because of the great service they have provided and their in-depth site knowledge of our systems, it was decided to continue with them as the contract and maintenance vendor. Clallam County did a cost comparison and initiated a contract recommendation to purchase their portion of the upgrade via GSA Schedule 70 and Cross Telecom. The contract was approved by the Clallam County attorney and subsequently approved by the Clallam County Commissioners on July 22, 2008. Clallam County is currently awaiting our approval prior to proceeding with purchase and installation scheduling. The City portion of the approximate cost of the upgrade is broken out as follows; Hardware/software w/installation $231,031 E911 software config/installation $ 72,522 1St year software maint/sales taxes $ 51.447 Estimated Cost $355,000 This upgrade purchase was included in the 2008 budget and recommended for approval by the City Finance Committee. At its May 6, 2008, meeting, the City Council authorized staff to negotiate the best price while continuing the interagency cooperation with Clallam County. • Therefore, staff recommends the Council approve the purchase of the Avaya Telephone PBX System Upgrade and authorize the City Manager to sign the contract after it has been reviewed and approved by the City Attorney. • G-2 • • • NGELES City Council Memo Date: August 19, 2008 To: City Council From: Glenn A. Cutler, Director of Public Works and Utilities Subject: Electric Utility 2008 Resource Plan -Close Public Hearing and Approve Plan Summary: The City's electric utility must comply with a Washington State mandate to develop a Resource Plan. The City Council must approve the Resource Plan after it has provided public notice and hearing. Recommendation: Close the public hearing then pass the attached resolution approving the 2008 Resource Plan. Background/Analysis: As previously presented to Council on August 5, 2008, the electric utility is required by RCW 19.280.030 to develop a Resource Plan (Plan) that must be submitted to the Washington State Department of Community, Trade and Economic Development (CTED) by September 1, 2008. On August 5, 2008, a presentation was given by staff and the public hearing opened and then continued to August 19, 2008. Comments received at the public hearing, and any additional comments received by staff, will be addressed during a short presentation prior to the continuation of the public hearing. On August 12, 2008, the Utility Advisory Committee provided a favorable recommendation to City Council to approve the Plan. It is now recommended that the City Council, after continuing and closing the public hearing, approve the Plan by endorsing the attached resolution. Attachment: 2008 Resource Plan Resolution I-1 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, approving the Electric Utility 2008 Resource Plan. WHEREAS, the Ciry strives to ensure that its citizens have reliable access to electricity adequate to meet their projected loads; and WHEREAS, the City of Port Angeles must submit an Electric Utility Resource Plan to the Washington Department of Community, Trade and Economic Development by September 1, 2008 as required by RCW 19.280.030; and WHEREAS, the 2008 Resource Plan is consistent with the City's existing energy • conservation programs operated in cooperation with the Bonneville Power Administration; and WHEREAS, the City Council of the City of Port Angeles, Washington, being the governing body of the said consumer-owned electric utility did, after public notice, hold public hearings on the 5`b of August 2008 and the 19~' of August 2008 to provide the opportunity for consumers and the public to participate and comment on the 2008 Resource Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that the Electric Utility 2008 Resource Plan, attached hereto as Exhibit "A", be and it hereby is approved; and BE IT FURTHER RESOLVED that the Electric Utility 2008 Resource Plan, together with this Resolution, shall be electronically filed through the Internet with the Department of • -1- I-3 Community, Trade and Economic Development of the State of Washington no later than the 1 S` of September 2008 and also be published and made available to the public through the City of Port Angeles website. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of August, 2008. Mayor ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney G:\Legal_Backup\ORDINANCES&RESOLi1TIONSU2ESOL111'IONS.2008\12.Electric Utility Resource PIan.073108.wpd • • -2- -4 ELECTRIC UTILITY ~-~~:~ RESOURCE PLAN AUGUST 19, 2008 PREPARED BY PHILIP D. LUSK POWER RESOURCES MANAGER PUBLIC WORKS $ UTILITIES DEPARTMENT CITY OF PORT ANGELES 321 EAST FIFTH STREET PORT ANGELES, WA 98362-0217 City of Port Angeles Elecfric Utility 2008 Resource Plan TABLE OF CONTENTS 1 2 3 SUMMARY BACKGROUND BASE YEAR 3.1 LOADS 3.2 RESOURCES FIVE-YEAR FORECAST 4.1 LOADS 4 4.2 RESOURCES TEN-YEAR FORECAST 5.1 LOADS 5.2 RESOURCES FUTURE CONSIDERATIONS 6.1 AND WHAT OF THE FUTURE 6.1.1 INCREASED CONSERVATION SCENARIO 6.1.2 AGGRESSIVE CONSERVATION AND NEW RESOURCES SCENARIO CONCLUSION 5 6 7 S APPENDIX A: FORECASTED LOADS 9 APPENDIX B: PUBLIC NOTICE AND HEARINGS 10 APPENDIX C: GLOSSARY 1 SUMMARY _1 _2 _4 _5 _6 7 _7 _9 12 12 13 15 19 20 21 22 23 28 29 The City's Electric Utility is required by the State of Washington under RCW 19.280.030 to develop an Electric Utility Resource Plan (Plan) that must be submitted to the Washington State Department of Community, Trade and Economic Development (CTED) by September 1, 2008. The reason for this is to assure that future resources are adequate to meet projected loads especially as the Bonneville Power Administration (BPA) changes the way it charges the City for energy. -~- City of Port Angeles Elecfric Utility 2008 Resource Plan This Plan proposes that the City will continue to purchase power from the BPA and that it will also seize the opportunity to increase the level of energy efficiency and deploy new resources that will further develop and diversify our electricity portfolio'. The City's energy future is essential to our community's economic health. The City has long benefited from having access to low-cost electricity from the federally based system. However, as the world and the energy industry change, the City faces a potentially serious threat to its economy in the form of rising electricity costs. For Port Angeles, 67% of the money spent on retail power immediately leaves the local economy. With minimal downside risk, developing an Electric Utility Resource Plan that will increase efficiency and develop renewable resources will help protect the City's economy from rising energy costs, keep more dollars circulating in the local economy and in turn, help to increase the number of jobs that stay in our community. 2 BACKGROUND The City of Port Angeles Electric Utility currently serves approximately 10,600 residential, commercial and industrial power customers. The Electric Utility has ten broad customer classes that include Industrial Transmission, Residential, Primary Metered, General Service, General Service Demand, General Service Demand Primary Metered, Municipal Water Pumping, Non-Profit/Tax Deductible, Yard/Area Lights, and Street Lights. While this Plan is not a legally binding document, it provides a description of current power loads and resources, as well as the forecasted power loads and resources for 2013 and 2018 time periods as required by RCW 19.280.030. The Plan is available to the public from the City's website and will next be updated in 2010. It is anticipated that the 2010 Plan update will provide more substantive information regarding the City's future power sales contract with the BPA and the resulting rate impacts. The Plan s objective is to create and implement a proactive agenda to help ensure that sufficient electrical resources are available to meet projected future loads. Achieving this objective will require consideration of all feasible options and developing acost- effective plan that is adaptable to ever-changing circumstances. i n.b., a glossary is provided in Appendix C for individuals not familiar with the terminology of an electric utility. -2- City of Port Angeles Elecfric Utility 2008 Resource Plan The City is exempt from meeting the Washington State mandatory conservation and renewable portfolio standards required for larger utilities. Regardless, the 2008 Plan still places special emphasis on energy efficiency and possible roll-out of new distributed or renewable energy power supplies located within the City's service territory. The State requires that in its projection of resources estimated to serve future loads, the City's Plan must delineate what specific supply resources were chosen. Moreover, the City must provide an explanation on why such a decision was made if those chosen supply resources were not conservation, efficiency or renewable energy technologies. Fulfilling this requirement should not necessarily be viewed as a burden. Developing this portfolio of resources in our neighborhood can help protect the economy from impacts of rising energy costs, as well as keep more dollars circulating in the local economy to help spur economic development. The Plan is based on typical customer growth rates, the trends in rate class energy use, and the City's current and anticipated future mix of resources2. Figure 1 shows electricity consumption by rate class from January 2001 through June 2008. The chart demonstrates the seasonality of the loads and the City's annual winter consumption peak. As it constitutes about 60% of the City's total load, Figure 1 also demonstrates the scale of the Industrial Transmission load relative to the other rate class loads. z As requested by the CTED, the following reporting units are Annual Energy in Average Megawatts (aMW) that are calculated as kWh/1000 kWh per MWh/8760 hours per year. -3- City of Port Angeles Elecfric Utility 2008 Resource Plan FIGURE 1: January 2001 -June 2008 Loads by Rate Class for City of Port Angeles so,ooo 70,000 60,000 50,000 r c 0 ~ 40,000 L 30,000 20,000 10,000 0 Jan-01 Jan-02 Jan-03 Jan-04 Jan-05 Jan-06 Jan-07 Jan-Os ^ Primary ^ Residential ^ General Service ^ GS Demand ®GS Demand Primary ^ Muni Water Pumping ^ Nonprofit/Tax Deductible ^Street Lights ^ Yard/Area Lights O Industrial Transmission 3 BASE YEAR The base year started on July 1, 2007 and concluded on June 30, 2008. While the relatively harsh recent winter might skew the electricity consumption data upwards for winter-sensitive rates classes by a percentage point or so compared to using the 2007 calendar year, this data represents the most current actual information. The data also reflects the impacts of the load reduction of a key customer from the Primary Rate Class in November 2007, a customer representing about 1.00%-1.25% of the City's previous aMW load. -a- Cify of Port Angeles Elecfric Ufilify 2008 Resource Plan 3.1 LOADS As shown in Figure 2, the City has one Industrial Transmission customer that comprises almost 60% of the total load for the Base Year, roughly 48.38-aMW. As this power is metered from the BPA Port Angeles sub-station, distribution system line losses to the customer are already included. FIGURE 2: Base Year Loads Distribution Losses for the City of Port Angeles 1.2o°ro Street Lights 0.19% Yard/Area Lights ~ - 0 03% . ~ Industrial Transmission Non-Profit/Tax Deductible 58.71% 0.44% Municipal Water Pumping 0.35% GS Demand Primary ~~ ~ - 1.18% GS Demand 8.12% ~' ~ . General Service _ 5.35% , Primary 4.42% Residential 20.02% The other nine rate classes are served by the City's distribution system, and the balance of their loads totaled 32.99-aMW during the Base Year. As calculated from historical records, distribution system losses are roughly 3% of the total distribution system load or 0.98-aMw during the Base Year3. The complete load including losses provided by the s n.b., T'he City's distribution system losses are less than standard averages for the electric utility industry that normally run from 3% to 5%. In some systems, these losses may increase to the 5% to 7% range or higher. -5- Cify of Port Angeles Elecfric Ufilify 2008 Resource Plan City to its customers during the Base Year totaled 82.35-aMW. This information is presented in greater detail in Table 1. TABLE 1: Base Year Loads for the City of Port Angeles SERVICE CLASS Annual aMW General Service 4.40 General Service Demand 6.69 GSD Primary Metered 0.97 Municipal Water Pumping 0.28 Non-Profit/Tax Deductible 0.36 Primary 3.63 Residential 16.49 Street Lighting 0.15 Yard Lighting 0.02 Distribution System Losses C~ 3% 0.98 Distribution System Subtotal 33.97 Industrial Transmission 48.38 Total Loads 82.35 3.2 RESOURCES The City's Electric Utility operates a small generation facility known as the Morse Creek Hydroelectric Project. The project was built in 1985-1987 as Federal Energy Regulatory Commission (FERC) project #6461, and it became operational in 1987 with a maximum rated capacity almost 0.50-MW. Because of streamflow and other issues, the project operated during the Base Year with an average capacity factor of around 45%, providing around 0.22-aMW. The City also has aload-wheeling agreement with the Clallam County Public Utility District (PUD) to serve about 35 City electric customers, which provided 0.09-aMW during the Base Year. The City is currently a BPA full requirements customer; an electric utility that relies on the BPA for all power to supply its total load requirement other than that served by non-dispatchable generating resources totaling no more than six megawatts or renewable resources4. The Base Year electricity resources supplied by the BPA were ~ a The definition of a "full requirements customer' is included in 19.280 RCW. -6- City of Port Angeles Elecfric Utility 2008 Resource Plan Priority Firm (PF) purchases that totaled 82.04-aMW. Thus, as shown in Table 2, the sum of power resources matched the City's total load of 82.35-aMW. TABLE 2: Base Year Resources for the City of Port Angeles RESOURCE Annual aMW Morse Creek Hydroelectric Project 0,22 BPA Priority Firm Purchases 82.04 Clallam County PUD Wheeling 0.09 Total Resources 82.35 4 FIVE-YEAR FORECAST The five-year forecast targeted the 2013 calendar year. All loads are estimated before reductions from conservation or demand response programs are considered. Both of these are treated as a power resource that is eligible to meet loads. The forecast is based on typical customer growth rates and average customer use patterns that the City has experienced. For service classes such as residential or light commercial buildings, the forecast also accounts for their seasonal load patterns. The complete set of charts showing the historic actual and forecasted energy consumption though 2018 for the ten rate classes served by the City is provided in the Appendix. 4.1 LOADS As shown in Figure 3, the Industrial Transmission customer is projected to have a load similar to the Base Year, which is estimated to be 48.43-aMW including losses. -~- City of Port Angeles Elecfric Utility 2008 Resource Plan Distribution Losses 1.06% Street Light 0.19% Yard/Area Light 0.02% Non-Profit/Tax Deductible 0.41 Municipal Water Pumpinc 0.35% GS Demand Primary 1.24% GS Demar 8.52% General Se 5.31 Residential 19.92% Transmission 1.07% The other nine rate classes are a part of the overall City electrical distribution system, and the balance of their loads totaled 32.63-aMW for the five-year forecast period. Distribution system losses are estimated to be 3% of the distribution system load, or 0.97-aMw. The load provided by the City to its customers for the five-year forecast period totaled of 82.03-aMW. Table 3 provides this information in greater detail. -8- FIGURE 3: 2013 Loads Forecast for the City of Port Angeles City of Port Angeles Elecfric Utility 2008 Resource Plan TABLE 3: Five-Year Forecasted Loads for the City of Port Angeles SERVICE CLASS Annual aMW General Service 4.35 General Service Demand 6.98 GSD Primary Metered 1.01 Municipal Water Pumping 0.28 Non-Profit/Tax Deductible 0.33 Primary 3.19 Residential 16.33 Street Lighting 0.15 Yard Lighting 0.01 Distribution System Losses @ 3% 0.97 Distribution System Subtotal 33.60 Industrial Transmission 48.43 Total Loads 82.03 Note that the forecasted 2013 system load is slightly less than the Base Year. While there are several factors at play, three key reasons explain this slight reduction. First, the projected load growth simply replaced the recent load reduction of a key customer that represented about 1.00%-1.25% of the City's previous aMW load. Second is that while they are not an expressed factor of the Plan at this point, there are residual impacts resulting from the City's current conservation and efficiency programs. This is especially evident in the Residential rate class where the number of customers being served was estimated to increase by 1.8% while the average energy requirements per home was estimated to decrease by 4.1%. And third, the unseasonably colder winter that occurred during the Base Year. 4.2 RESOURCES The Northwest Power and Conservation Council (NWPCC) developed a conservation target calculators that maybe used to determine electric utility conservation targets. The calculator is designed to determine a specific "Utility Share of Regional Target" that can be attributed to any utility located within the region. While the actual conservation s http://www.nwcouncil.org/energy/UtilityTarget.htm. This calculator (updated 7/17/08) "may be used to determine public utility conservation targets under draft rules implementing I-937 in Washington State." -9- City of Port Angeles Elecfric Utility 2008 Resource Plan savings may vary from the amount projected by the calculator, this tool estimated that the 2013 conservation savings attributable to the City's efforts should be 0.73-aMW. It is projected that the City Electric Utility will continue to operate the Morse Creek Hydroelectric Project. The City has filed an application for a license amendment with the FERC that stipulates minimum flows in all months of the year for the protection of Chinook salmon and bull trout, both listed as threatened species under the Endangered Species Act. The current FERC license stipulates minimum stream flows for only five months of the year. The proposed amendment would maintain higher stream flows in Morse Creek during all months of the year in order to provide a greater assurance that flow-related habitat is protected for the listed species as well as other salmonids that inhabit Morse Creek. While it may be possible to operate this facility during 2013 with an increased capacity factor, this Plan assumes it will operate on a schedule similar to the Base Year and provide 0.22-aMW. The City also expects to continue to participate in the existing load-wheeling agreement with the Clallam County PUD, which is estimated to provide 0.08-aMW during 2013. As previously mentioned, the City currently is a BPA "full requirements customer." This means that it relies on the BPA for all power needed to supply its total load requirement. While many elements of BPA's proposed Tier 2 rate have yet to be revealed by that agency, one critical factor is to develop an estimate of the "High Water Mark" (HWM) that would be eligible for the BPA's continued Tier 1 load following rate. This is key, as the difference between the HWM and any residual load requirement will be the power block subject to the new Tier 2 rate schedule that has yet to be determined by the BPA6. While there are certainly more complicated methods that could be employed to estimate the City's HWM, the simplest proxy is to use a base of 95% of the forecasted 20111oad. In this case, the 2011 forecast estimated that the City's total system load would be 81.70- aMW. Therefore, the HWM was estimated to be 77.61-aMW (0.95 * 81.70). 6 Why this issue is important is that any new load growth experienced by the federal power system will require additional sources of supply that will be more expensive to build and operate than the current existing capacity. The BPA proposes to use the Tier 2 rate schedule to charge customers the total incremental cost of these costly new power resources. -10- City of Port Angeles Elecfric Utility 2008 Resource Plan The sum of the attributable conservation resource, the Morse Creek Hydroelectric Project, the wheeled power from the Clallam County PUD, and the HWM BPA Tier 1 came a sum of 78.64-aMW. As the estimated total load came to 82.35-aMW, the amount of Tier 2 (or equivalent) power resources needed to match the City's total load was calculated to be 3.39-aMW. The forecast of resources required for the City is provided in Table 4. TABLE 4: Five-Year Forecasted Resources for the City of Port Angeles RESOURCE Annual aMW Conservation/Efficiency 0.73 Morse Creek Hydroelectric Project 0,22 BPA Tier 1 Purchases 77.61 BPA Tier 2 Purchases 3.39 Clallam County PUD Wheeling 0.08 Total Resources 82.03 While not a relatively large number, the projected Tier 2 "Gap" represents an average of about 4.1% of the forecasted 20131oad and could total some 29,700 MWh if no measures are taken to reduce it. The financial implications of this gap and options that could be used to reduce it will be addressed in a following section. While the City is well positioned to have options other than using one of the three listed BPA Tier 2 products, the preliminary staff recommendation is that the City would remaining afull-service BPA customer'. Given the current uncertainty, this option seems to be the best available to mitigate potential power supply costs and risks. Staff tentatively recommends that the City consider using the BPA Tier 2 Short-Term Rate offering to fill the "Gap" as it requires the least time commitment compared to the other Tier 2 product offerings. However, "due to the short-term nature of the of potential customer commitments, BPA does not intend to permanently assign the costs of longer-term resources to this cost pool. It may be the case that some longer-term resource costs will be allocated temporarily to this cost pool, until those costs are allocated to a longer purchase period rate pool. " This statement, taken from the CTED 'Under the proposed terms of the new BPA power sales agreement, this category will be renamed a "load-following" customer. -11- City of Port Angeles Elecfric Ufilify 2008 Resource Plan "Short Form" instructions used to prepare this Plan, suggests that the trade-off for not executing along-term Tier 2 power purchase agreement with the BPA presents the potential for some greater short-term price volatility. 5 TEN-YEAR FORECAST The ten-year forecast targeted the 2018 calendar year. As with the previous forecast, all loads were projected before the estimated reductions from conservation or demand response programs are considered. The forecast is based on the typical customer growth rates and the average customer use trends the City has experienced. Once again, for certain service classes the forecast accounted for their seasonal load patterns. 5.1 LOADS Figure 4 shows the existing Industrial Transmission customer is projected to have a load similar to the Base Year, which is estimated to be 48.43-aMW including losses. Distribution Losses 1.01 Street Light 0.19% Yard/Area Light 0.02% Non-Profit/Tax Deductible 0.40% Municipal Water Pumpinc 0.35% GS Demand Primary 1.22% GS Demar 9.26% General Se 5.47% Residential 19.73% transmission .41 The other nine rate classes are a part of the overall City electric distribution system, and the balance of their loads totaled 33.61-aMW for the ten-year forecast. Distribution -12- FIGURE 4: 2018 Loads Forecast for the City of Port Angeles City of Port Angeles Elecfric Utility 2008 Resource Plan system losses are estimated to be 3% of the distribution system load, or 1.00-aMw. The total load provided by the City to its customers for the ten-year forecast came to 83.04- aMW. This information is provided in greater detail in Table 5. TABLE 5: Ten-Year Forecasted Loads for the City of Port Angeles SERVICE CLASS Annual aMW General Service 4.53 General Service Demand 7.67 GSD Primary Metered 1.01 Municipal Water Pumping 0.28 Non-Profit/Tax Deductible 0.33 Primary 3 27 Residential 16.36 Street Lighting 0.15 Yard Lighting 0.01 Distribution System Losses @ 3% 1.00 Distribution System Subtotal 34.61 Industrial Transmission 48.43 Total Loads 83.04 Note that the forecasted system load for 2018 is only slightly higher than the Base Year. One factor is that while they are not an express factor of the Plan at this point, there are continuing residual impacts resulting from the City's current conservation and efficiency programs. This is still especially evident in the residential rate class where the number of customers being served was estimated to increase by about 7.5% from the Base Year and the average energy requirements per home was estimated to decrease by 7.4%. 5.2 RESOURCES It is projected that the City will continue to operate the Morse Creek Hydroelectric Project. Similar to the five-year forecast, this project is estimated to operate in 2018 with an average capacity factor of around 45% and provide about 0.22-aMW. The City also expects to continue to participate in the existing wheeling agreement with the Clallam County PUD, which is estimated to provide around 0.08-aMW during 2018. Using the -13- City of Port Angeles Elecfric Utility 2008 Resource Plan NWPCC calculator, the estimated 2018 conservation and efficiency savings attributable to the City's efforts would be 0.78-aMWB. The sum of the Morse Creek facility, the wheeled power from the Clallam County PUD, the attributable conservation resource, and the 77.61-aMW HWM Tier 1 power provided by the BPA came to a sum of 78.69-aMW. As the estimated load came to a total of 83.04-aMW, the amount of Tier 2 (or equivalent) power resources needed to match the City's total load was calculated to be 4.35-aMW. T'he forecast of resources required for the City is provided in Table 6. TABLE 6: Ten-Year Forecasted Resources for the City of Port Angeles Resources Annual aMW Conservation/Efficiency 0.78 Morse Creek Hydroelectric Project 0.22 BPA Tier 1 Purchases 77.61 BPA Tier 2 Purchases 4.35 Clallam County PUD Wheeling 0.08 Total Resources 83.04 Once again, while the projected Tier 2 "Gap" does not look like a relatively large number, it represents about 5.2% of the forecasted 20181oad and could equal around 38,100 MWh if no other measures are taken to reduce it. The financial implications of this gap and options that could reduce it will be discussed in the next section. Once again, while the City is well positioned with options other than using one of the three listed BPA Tier 2 products, the tentative staff recommendation is that the City remain a BPA full-requirements customer using the BPA Tier 2 Short-Term Rate. Of course, trend is not destiny and there are many situations that could occur that would render the 2013 or 2018 projections meaningless. For example, there is significant discussion about converting a majority of the country's vehicle fleet from gasoline to plug-in hybrid cars using electricity. While other consumer items such as a $ n.b., While 2018 is not a component of the Fifth Plan prepared by the NWPCC, a linear regression equation was used to extrapolate the current data for the 2014-2018 period. The equation was seemingly a perfect fit, having a Rz statistic equal to 1. -14- City of Port Angeles Elecfric Utility 2008 Resource Plan plasma television consumes about four times the electricity as recharging aplug-in hybrid, what would be the load impact if thousands of these new vehicles came on line simultaneously in the City service territory? Other local load impacts could be related to the City's contemplated annexation plans and who will ultimately serve those loads. The addition of new loads could possibly result from the Port's proposed new industrial park located south of the airport, or the loss of existing loads could potentially occur during the next ten years. 6 FUTURE CONSIDERATIONS Despite some possible load increases for some of the individual rate classes, only a 0.84% cumulative increase in total load is projected for the City over the 10-year planning horizon. This is projected to increase loads from the current Base Year of 82.35-aMW to an estimated 83.04-aMW in 2018. FIGURE 5: January 2001 -December 2018 Loads by Rate Class for the City of Port Angeles ao,ooo ~o,ooo so,ooo 50,000 r c 0 ~ 40,000 L 3 30,000 20,000 10,000 0 Jan-01 Jan-02 Jan-03 Jan-04 Jan-05 Jan-06 Jan-07 Jan-08 Jan-09 Jan-10 Jan-11 Jan-12 Jan-13 Jan-14 Jan-15 Jan-16 Jan-17 Jan-18 ^ Primary ^ Residential ^ General Service ^ GS Demand D GS Demand Primary ^ Muni Water Pumping ®Nonprofit/Tax Deductible ^ Street Lights ^ Yard Lights ^ Industrial Transmission -IS- City of Port Angeles Elecfric Ufilify 2008 Resource P-an Figure 5 shows electricity consumption by rate class for the January 2001 projected through December 2018. As with the previous time series chart, it demonstrates load seasonality and the City's annual winter consumption peak. It also continues to demonstrate that the Industrial Transmission load will continue to be around 60% of the City's total electricity load. This Plan proposes that the City will continue to remain primarily reliant on the BPA as afull-requirements customer. However, as will be discussed, the City also has the opportunity to further increase the deployment of its own efficiency and renewable resources, and thus further diversify its resource portfolio. This opportunity should be seriously considered, as the Tier 2 "Gap" represents about 4.1% of the projected 20131oad and is projected to come to some 29,700 MWh if no other measures than what is currently being done are taken to reduce it. By 2018, the "Gap" could represent about 5.2% of the projected load and could equal almost 38,100 MWh. While the BPA has not determined rates for its Tier 1 or Tier 2 products, the financial implications of the Tier 2 "Gap" and opportunities that could be used to reduce it must be addressed even if only a general trend is revealed instead of a precise answer. For example, including local distribution system line losses, the City's wholesale power cost averaged slightly less than 3.0 ~/kWh during the Base Year. Although the cost of Tier 2 power could be much higher, assume that the "Gap" power is provided to the City at a wholesale cost of 9.0 /kWh. As illustrated in Table 7, the result would be about a 12% increase in City wholesale power costs in 2013, and would increase to 16% in 2018. The cost increase in 2013 is estimated to be slightly more than $2.6 million with a blended wholesale rate of 3.35 ~/kWh, and it is estimated to increase to almost $3.4 million in 2018 with a blended wholesale rate of 3.45 ~/kWh. -16- City of Port Angeles Elecfric Ufility 2008 Resource Plan TABLE 7: POSSIBLE TIER 2 "GAP" IMPACTS ON THE CITY OF PORT ANGELES Period MWh/Year Wholesale Power Wholesale Power Cost Increase (%) Cost Increase ($) 2013 29,696 12.4% 2,670,000 2018 38,106 16.0% 3,430,000 Given this potential exposure, it would seem prudent to reduce the projected Tier 2 "Gap" starting with two priorities that incorporate alowest-cost/lowest-risk analytical approach to meeting future loads. The first priority should be to seek all cost-effective conservation opportunities as the favored resource for meeting anticipated future loads, and look for options to accelerate those energy savings beyond the current estimates. All other things being held equal, rising wholesale power costs will enlarge the pool of cost-effective alternative resources. Beyond conservation, the City should also pursue distribution system peak-load management, renewable energy and cogeneration resources, with a strong preference for operations that could be developed within the City limits. This approach would be a logical extension of the City's existing conservation initiatives, where the programs range from conservation tips and incentives for residences to incentives for custom energy conservation projects for commercial and industrial customers9. The City Electric Utility has also been active in the pursuit of non-traditional conservation opportunities, one of which included participating in the Olympic Peninsula Demonstration component of the Pacific Northwest GridWise Testbed Demonstration Projectlo 9 However, the incentives now offered by the City for its existing conservation program are scheduled to end in December 2009 when the BPA terminates its funding for the various energy efficiency activities it provides to utilities within its service territory. A successor program is being planned by the BPA, but few details are currently available. 10 http://gridwise.pnl.gov/does/op_project_final_report_pnn117167.pdf -17- City of Port Angeles Elecfric Utility 2008 Resource Plan The effort was a field demonstration where residential electric water heaters and thermostats, commercial building space conditioning, municipal water pump loads and several distributed generators were coordinated to manage electrical loads by communicating electric price signals in real-time. While a somewhat futuristic experiment, one practical result was this resource was well documented to produce significant power savings when market prices were presented to consumers and they could respond accordingly. As a component of this modernization of the electrical grid, Electric Utility Staff will be preparing a report for Council in late-2008 on the consideration of a smart grid and a request to Council to set a public hearing with a determination in late-2009 to comply with certain sections of the Energy Independence and Security Act of 2007. Another opportunity the Electric Utility is investigating is known throughout the region as the Distribution Efficiency Initiative. The emphasis is on cost-effective design, construction and operational decisions that optimize the regulation of local distribution service voltage, also known as Conservation Voltage Regulation or CVR. A total of 13 Northwest utilities participated in the initial phase of the initiative, and the results indicated "operating a utility distribution system in the lower half of the acceptable voltage range (120-114 volts) saves energy, reduces demand, and reduces reactive power requirements without negatively impacting the customer. The energy savings results are within the expected values of 1%-3% total energy reduction, 2%-4% reduction in kW demand, and a 4%-10% reduction in kvar demandtl " Staff is currently evaluating the potential to implement a CVR program across the City electrical distribution system. While some of the initial data suggests there may be a number of technical limiting factors that could prove challenging to overcome, it is anticipated that a CVR project may be proposed in 2009 as part of the City's 2009-2015 Capital Facilities Plan. Also in.early-2009, a Conservation Potential Assessment (CPA) will be completed that will help better determine where the most cost-effective resources lie and where to target future program efforts to maximize returns. This study will help to determine how much conservation potential is available within the City's service territory, and " http://rwbeck.com/neea/ -18- City of Port Angeles Electric Utility 2008 Resource Plan help determine the value of conservation to the electric utility as well as other items such as the impact of conservation efforts on the Electric Utility's load factor. One key deliverable with the CPA will be to develop a supply curve of conserved energy that identifies those measures having levelized costs that are less than the projected cost for Tier 2 power. On the resource side, the City's supply options were increased by its recent membership with Energy Northwest. Also, Tier-2 resource strategic planning will begin in Spring-2009. The Electric Utility will also continue to coordinate conservation activities with the Clallam County PUD. In the past, conservation programs between these two entities have cooperated on a number of initiatives. Future discussions could include jointly reviewing an exploration of the BPA's product choices, as well the possibility of obtaining some power from renewable energy resources. After conservation, small hydro, biomass/landfill gas, tidal energy, geothermal, cogeneration and wind could become energy resources of high priority. 6.1 AND WHAT OF THE FUTURE? Energy efficiency is the quickest, cheapest, cleanest way to extend our energy resources. And, despite three decades of focus, residential and commercial buildings still hold great potential for increased energy efficiency. For example, residential customers may be surprised to find that they may be able to reduce their energy consumption by 20%- 40% by sealing leaks around doors and windows, using more efficient appliances and windows, and by changing conventional light bulbs to compact fluorescents. As another example, a large retailer that self-reportedly is the biggest private user of electricity in the world, has proven technologies that will allow new stores to be 25%- 30% more energy efficient. As a last example, unlocking the now hidden potential of cogeneration at existing industrial operations across the nation is estimated to have the potential of around 501arge power plants with roughly the same baseload capability as large nuclear or coal power plants. While it is difficult today to prescribe the specific measures that are more cost-effective than purchasing Tier 2 power from the BPA, the essence of evaluating any demand-side -19- City of Port Angeles Elecfric Utility 2008 Resource Plan program is to develop a "supply curve"12 of the options, so that rational decisions may be made when choosing between competing alternatives13. Such a schedule would allow the City to rank choices in terms of their cost-effectiveness, since we do not wish to use those options that would increase the relative spending of our energy dollar. The discussion that follows is only an initial attempt to define a possible direction for the City's Electric Utility and evaluate the magnitude of the impacts14. The outcomes are plausible and are not mutually exclusive. However, without a clear signal from customers and policymakers that this direction should be taken, program continuity cannot be assured and then the results become less certain. G.1.1 INCREASED CONSERVATION SCENARIO As the first possible outcome, the "Increased Conservation" scenario represents the City undertaking two activities beyond the base forecast: Expand its existing conservation program and initiate a conservation voltage reduction (CVR) program. For discussion purposes, an increased conservation effort is assumed to have a "stretch" increase of 5% over the basic 2013 forecast and a 10% "stretch" increase in 2018. The CVR program was assumed to offset 1% of the forecasted load in both 2013 and 2018. What are the impacts of "Increased Conservation'? Compared to the base forecast, the Tier 2 "Gap" in kWh was reduced by almost 25% in 2013 and by 20% in 2018. The financial savings that could potentially result from these two actions was estimated to total around $635,000/year in 2013 and slightly more than $675,000/year in 2018. The wholesale power cost impact was projected to be a 9.5% increase in 2013 compared to the base forecast projection of 12.4%. In 2018, the wholesale power cost impact was projected to be a 12.7% increase compared to the base forecast projection of 16.0%. iz The basic question regards the arcane economic concept of using the marginal vs. incremental cost when making the investment, words that are sometimes used interchangeably. However, when discussing electric power plants, the incremental cost is the delivered cost of new facilities to the end consumer. The marginal cost only relates to the utility's production cost. 13 Meier, A; Wright, J; and Rosenfeld A. 1983. SuypluinQ Energy Through Greater E~'iciency. Berkeley and Los Angeles: University of California Press. 14 As part of the 2010 update to this Plan, a more extensive analysis will be completed to support the decision-making process. -20- City of Port Angeles Electric Utility 2008 Resource Plan Clearly, "Increased Conservation' can have an impact compared to the base forecast projection that assumed no other actions were taken than continuing the existing conservation program efforts. 6.1.2 AGGRESSIVE CONSERVATION AND NEW RESOURCES SCENARIO As the second possible outcome, the "Aggressive Conservation and New Resources" scenario represents a situation where the City undertakes activities in four areas: Expand its existing conservation program, initiate a systemic CVR program, develop co-generation at an industrial facility, and also develop a new renewable energy project. A more aggressive conservation effort is assumed to provide a "stretch" increase of 10% over the basic 2013 forecast and a 20% "stretch" increase in 2018. The CVR program was assumed to offset 1% of the forecasted 20131oad and a 2.5% offset of the forecasted 20181oad. Co-generation, decentralized power generators that produce both electricity and heat water, was assumed at an industrial customer with a power generation rate averaging 1.0-aMW. The renewable project was assumed to be a landfill gas project located at the City's closed landfill, which was assumed to have a power output averaging 0.25-aMW. What are the impacts of "Aggressive Conservation and New Resources"? Compared to the base forecast, the Tier 2 "Gap" in kWh was reduced by 62% in 2013 and by 79% in 2018. The financial savings that could potentially result from these four actions was estimated to total more than $1.6 million/year in 2013 and more than $2.7 million/year in 2018. The resulting wholesale power cost impact was projected to be a 4.8% increase in 2013 compared to the base forecast projection of 12.4%. In 2018, the wholesale power cost increase was projected to be 3.3% compared to the base forecast projection of 16.0%. "Aggressive Conservation and New Resources" can have a very significant impact compared to the base forecast projection that assumed no other actions were taken than continuing the existing conservation program efforts. Of course, both of these scenarios would result in the City incurring costs. However, under the right circumstances, these could also be considered investments in an essential infrastructure having a mitigating effect on potentially significant increases in wholesale power costs. -2~- Cify of Port Angeles Elecfric Ufilify 2008 Resource Plan 7 CONCLUSION A recent studyls confirms the current United States renewable energy and energy efficiency industry is substantially larger than previously thought; and some argue the industry is poised to grow into one of the main economic drivers of the 215 century. This study found that by 2030 these industries could generate up to $4.53 trillion in revenue in the U.S., and create more than 40 million new jobs. The City's energy future is essential to our community's economic health. The City has long benefited from having access to low-cost electricity from the federally based system. However, as the world and the energy industry change, the City faces a potentially serious threat to its economy in the form of rising electricity costs. For Port Angeles, 67% of the money spent on retail power immediately leaves the local economy. With minimal downside risk, developing a Plan that will increase energy efficiency and develop new renewable resources will help protect the City's economy from rising energy costs, keep more dollars circulating in the local economy and in turn, help to increase the number of jobs that stay in our community. The Plan s objective is to create and implement a proactive agenda to help ensure that sufficient electrical resources are available to meet projected future loads. Achieving this objective will require consideration of all feasible options and developing acost- effective plan that is adaptable to ever-changing circumstances. The City's Electric Utility currently has an effective conservation program in place and is actively looking for new opportunities that will be evaluated in 2009 and 2010. Along with exploring new options to the proposed BPA Tier 2 offering, it may be possible to substantially mitigate the impacts of rising wholesale power costs. is Bezdek, R. 2008. Renewable Energ~ti anti Energ~E ciencu: Economic Drivers for the 215 Centuru. Management Information Services, Inc. for the American Solar Energy Society. -22- City of Port Angeles Elecfric Ufility 2008 Resource Plan 8 APPENDIX A: FORECASTED LOADS 45,000,000 40, 000, 000 35,000,000 30,000,000 L c 25, 000, 000 0 3 20,000,000 Y 15,000,000 10,000,000 5,000,000 Industrial Transmission Rate Class Total Energy Consumption July 2008 -December 2018 Forecast y = 1 E+06Ln(x) + 3E+07 0 I O O O O O O O O O O ~ N N O Y] ,p ^ m N O O O N O O O N O O O O O O N N p N N N N N N N N N N N N N Actual Forecasted -Log. (Actual) -Log. (Forecasted) General Service Rate Class Total Energy Consumption July 2008 -December 2018 Forecast 6,000,( 5,000,( 4,000,( t C ~ 3,000,( L 3 Y 2,000,0 1,000,0 VV 00 00 ~0 )0 )0 y = 1169.7x + 3E+06 0 N m N Y h t0 !~ cD O, O ~ N < Q t0 m ~ ~, ~ ~ ~ m S o S s .. .. .. .. .. .. .~ ar N N N N N N N (V tV N N Actual Forecast @ 0.25% Annual Growth -Linear (Actual) -Linear (Forecasted) -23- City of Port Angeles Elecfric Utility 2008 Resource Plan General Service Demand Rate Class Total Energy Consumption July 2008 -December 2018 Forecast 8,000,000 7,000,000 6,000,000 5,000,000 L ++ C O ~_ 4,000,000 t Y 3,000,000 2,000,000 y = 6851 x + 3E+06 1,000,000 O N lh O ~ f0 h aD rn O O P h O !~ m rn O ~ N Pf V N O A 0 rn rn m rn rn rn rn rn o 0 0 0 0 0 0 0 0 0 •- rn rn rn rn rn rn rn rn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r '- r N N N N N N N N N N N N N N N N N N N Actual Forecasted -Linear (Actual) -Linear (Forecasted) GSD Primary Metered Rate Class Monthly Energy Consumption July 2008 -December 2018 Forecast 1,400,000 1,200,000 1,000,000 L 800,000 c 0 L Y 600,000 400,000 200,000 0 y = 159.5x + 680640 N M R N f0 f~ O rn O N M K N O r m rn O ~ N m ? ~ O n O rn rn rn rn rn rn rn W O O O O O O O O O O rn rn rn rn rn rn rn rn o 0 0oo. o 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual Forecasted -Linear (Actual) -Linear (Forecasted) -24- City of Port Angeles Elecfric Utility 2008 Resource Plan ~ Municipal Water Pumping Rate Class Total Energy Consumption July 2008 -December 201 S Forecast 500,000 450,000 400,000 350,000 ,L 300,000 ., c 0 ~ 250,000 s Y 200,000 150,000 100,000 50,000 y=- X+ 0 Rz = 0.0128 m n m m o ~ N m v ~n m m m o ~ N ~ e ,n m n m rn rn rn rn o 0 0 0 0 0 0 0 0 0 m m rn rn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ N N N N N N N N N N N N N N N N N N N Actual Forecasted Linear (Actual) Linear (Forecasted) Non-Profit Rate Class Total Energy Consumption July 2008 -December 2018 Forecast 500,C 400,0 L C O ~ 300, 0 L Y 200,0 100,0 600,000 DO )0 )0 )0 l0 0 y = -373.51 x + 245415 N ~ m v u~ m r m rn o ~ N ~ v m n m rn o m r~ m ~ ~ m m m ~+ o 0 0 0 0 0 0 0 0 0 ~ ~ ~ ~ N N N N N N fV lV (V (V N (V N N N N N N N Actual Forecasted Linear (Actual) -Linear (Forecasted) -25- City of Port Angeles Electric Utility 2008 Resource Plan Primary Rate Class Total Energy Consumption July 2008 -December 2018 Forecast 5,000,000 4,500,000 4,000,000 3,500,000 r 3,000,000 c 0 ~_ 2,500,000 t Y 2,000,000 1,500,000 1,000,000 500,000 0 y = 222141 Ln(x) + 1 E+06 RZ = 0.2384 m o N m v ~n m r co rn o .- N m v ~n m r m m o 0 0 0 0 0 0 0 0 0 m o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual Forecast Assuming No New Customers -Log. (Actual) -Log. (Forecasted) Residential Rate Class Total Energy Consumption July 2008 -December 2018 Forecast 25,000,000 20,000,000 t 15,000,000 C O L Y 10,000,000 5,000,000 C y = 3278.1 x + 1 E+07 N t7 Q N N n O W O N M Q N (O f~ e0 O O '- N M V ~ tp h c0 p, W O W W Of W W O O O O O O O O O O rn m m rn m rn m rn o ooo. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Actual Forecasted -Linear (Actual) -Linear (Forecasted) -26- City of Port Angeles Electric Utility 2008 Resource Plan Street Lighting Rate Class ' Total Energy Consumption July 2008 -December 2018 Forecast 400,( 350,( 300,( 250,( t .. c 0 ~_ 200,0 t Y 150,0 100,0 50,0 VV 00 00 00 DO DO )0 )0 0 N rn rn M Q N OOf m rn O !~ 0 T O rn rn m m O N O O M O Q O N O O O n m O O rn O N M Q N lp I~ O O ~ r ~ N N N N N N N N N N fV (V fV tV N N N N N Actual Forecasted ®Linear (Actual) -Linear (Forecasted) 25,0( Yard Lighting Rate Class Energy Consumption July 2008 -December 2018 Forecast 20,000 s 15,000 c 0 L Y 10,000 5,000 n rn rn rn rn rn rn O O O O O O O O O O ^ N ~ Q ~ O ~ ~ rn rn rn rn rn rn rn rn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o n ~ ~ N N N N N N N N N N N N N N N N N N Actual Forecasted Linear (Actual) -Linear (Forecasted) r -27- Cify of Port Angeles Elecfric Ufilify 2008 Resource Plan 9 APPENDIX B: PUBLIC NOTICE AND HEARINGS As required by RCW 19.280.030, the following Notice was published by City Clerk on July 17, 2008 via newspaper and City website: NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Port Angeles will hold a public hearing on Tuesday, August 5, 2008, at 7:00 p.m., or soon thereafter, at City Hall, 321 East Fifth Street. The purpose of the public hearing is to receive input on the proposed Electric Utility 2008 Resource Plan. The City Hall is accessible for persons with disabilities. Please contact the City Clerk, 417-4634, if you will need any special accommodations to attend the meeting. Becky J. Upton City Clerk The Proposed Plan was presented at the August 5, 2008 meeting of the City Council and subsequently published on City website.lb A Public Hearing was held on August 5, 2008 with two public comments presented: 1) Would the City be supportive of regional renewable energy development on the Olympic Peninsula? 2) Would the City be supportive of developing acustomer-driven photovoltaic (PV) resource project in its service territory? The answer to (1) is yes, the City would be interested in evaluating new resource opportunities after completing its Tier 2 strategic planning exercise. The answer to (2) is that the City proposed to the BPA developing acustomer-driven PV project with the BPA funding 50% of the estimated $400,000 total system cost. The balance of the cost would have required funding through voluntary contributions of City electric customers. That grant request was denied by the BPA. Absent grant funding, the City does not now have the financial capacity to construct such a PV system, although the project may be reviewed again at a future time. iv See: http://www.cityofpa.us/pwEUtil.htm#PResourcePlan -28- Cify of Port Angeles Electric Utility 2008 Resource Plan 10 APPENDIX C: BRIEF GLOSSARY17 Annual Energy, Average Megawatt (aMW). The amount of megawatts of energy averaged over the number of hours per year. Avoided Cost. The total economic costs (consisting of the capital and operating costs to provide generation capacity and fuel, transmission, storage, distribution, and customer service) to serve end-use energy requirements using a given set of resources. These costs are referred to as "avoided" when an alternative set of resources is used to serve requirements. Avoided cost must be determined to assess the cost-effectiveness of potential supply-side and demand-side resources. Base Load. The minimum average electric load over a given period of time. Base Load Station. An electric generating facility designed for nearly continuous operation at or near full capacity to serve base load. Base load generating stations are operated to meet all, or part, of the minimum load demand of an electric system. Benefit-Cost Ratio. The ratio of the value of a conservation measure's energy savings to its installed cost, with the energy savings value based on the utility's avoided cost. Biomass. Plant material, vegetation, or agricultural waste used as a fuel or energy source. Block Rate. A power product offered by the BPA for a fixed amount of power, delivered at a constant rate through the month. Bonneville Power Administration or BPA. A power marketing and electric transmission agency of the United States government headquartered in Portland, Oregon. lr Adapted from Best Practices Guide: Integrated Resource Planning For Electricity and from Seattle Cit~Light Integrated Resource Plan Glossaru. SEE: http://www.goodcents.com/Info/Best%20Practices%20Guide_IRP%20Planning.pdf and http://www seattle.gov/light/news/issues/IRP/Docs/Glossary_07_1 S_06.pdf -29- Cify of Port Angeles Elecfric Ufilify 2008 Resource Plan British Thermal Unit or Btu. A commonly used unit of energy, especially for fuels or heat. Akilowatt-hour (kWh) is equal to approximately 3413 Btu. Building Envelope. The roof, floor, walls, doors, and windows that separate the inside of a building from the outside. Also known as building shell. Capacity. The maximum amount of electrical load that a device can carry at one time. Capacity Factor. The ratio of the average output of an electric power generating unit for a time period to the unit's total capacity rating. A 50% capacity factor means that, for example, a power plant produces on average half of the electricity that it could have produced if operated continuously at its full capacity rating. Cogeneration. The sequential production of electricity and useful thermal energy from the same energy source. This is also sometimes defined as the joint production of electricity and useful thermal or mechanical energy for industrial process, space conditioning or hot water loads. Also called combined heat and power (CHP). Coincident Demand. The rate of electricity demand of a customer or group of customers at the time of an electric system's total peak demand. Coincident Peak. Customer demand at the time of electric system peak demand. Combined-Cycle Generating Plant. A generating plant using one or more combustion turbines in combination with a steam cycle to produce energy at a higher overall efficiency than a combustion turbine alone. In one combined-cycle configuration, hot exhaust gases from the combustion turbine are used to raise steam. The steam is then passed through a turbine, which turns a generator. Combined-cycle plants are fueled with oil, natural gas, and sometimes with coal that has been converted into a gas ("gasified"). A combined cycle turbine operates most efficiently when it is run for long periods of time without being ramped up and down. Combustion Turbine or CT. Sometimes called gas turbines (similar to a jet engine), these devices burn oil or natural gas, converting the heat energy from the burning fuel to mechanical energy by directing the flow of combustion gasses against rows of radial blades fastened to a central shaft. The central shaft is connected to an electric generator. -30- Cify of Port Angeles Elechic Ufilify 2008 Resource Plan Combustion turbines, because of their generally rapid firing time, are designed for meeting short-term peak demands placed on power distribution systems. They are frequently ramped up and down as needed. Combined Heat and Power or CHP. See: cogeneration. Commercial Sector. Non-residential facilities that provide services, including retail, wholesale, finance, insurance, and public administration. Conservation and Efficiency. RCW 19.280.020 defines conservation and efficiency resources as "any reduction in electric power consumption that results from increases in the efficiency of energy use, production, transmission or distribution." Cost-Effective. The present value (PV) of the benefits of the potential resource under consideration over the planning period are greater than the PV of its costs. Cost- effectiveness is always measured relative to an alternative. Cost-effectiveness can be measured from a variety of perspectives, which vary in terms of the specific costs and benefits included in the calculation. Cost-Effectiveness Index. This is an indicator of the cost of saving electricity through a given type of conservation measure. The Index is calculated by dividing the additional cost of the efficiency measure (relative to standard technologies) by the energy savings it produces. Sometimes called the Cost of Saved Energy or CSE. Customer. An individual or entity that purchases electric service as one account under one contract or rate schedule. If service is supplied to a customer at more than one location, each location is generally counted a separate customer, unless the locations are served under one billing account. Customer Charge. An amount paid periodically by a customer for electric service, exclusive of demand and/or energy consumption. It is often based upon utility costs incurred for metering, meter reading, billing of customers, etc. Customer Class. A group of customers with similar characteristics, such as economic activity or level of electricity use. -31- City of Port Angeles Elecfric Ufilify 2008 Resource Plan Customer-driven Program. Where a utility or third-party develops and builds a renewable power generation system to sell the electricity under along-term contract to customers who are voluntarily subscribers. Demand. The rate at which electricity is delivered by a system or part of a system, or to a load point or set of loads. It is measured in kilowatts, kilovolt amperes or other suitable unit at a given instant or averaged over a designated period of time. Demand include many measures such as: Average demand: The demand on, or the power output of, an electric system or any of its parts over an interval of time, determined by dividing the number of kilowatt hours by the number of hours in the interval. Billing demand: The demand for which a customer is billed. Since billing demand is based on the provisions of a rate schedule or contract, it does not necessarily equal the actual measured demand of the billing period. Coincident demand: Two or more demands that occur during the same time interval. Often used to express the demand level of subgroups of customers that occurs at the time of the electric system's overall maximum peak demand. Instantaneous peak demand: The demand at the instant of greatest load, usually determined from the readings of indicating meters or graphic meters. Integrated demand: The summation of continuously varying instantaneous demands during a specified demand interval. Maximum demand: The greatest demand that occurs during a specified time period. Non-coincident demand: The peak demands of subgroups of customers that do not coincide with system peak demand. -32- City of Port Angeles Elecfric Utility 2008 Resource Plan Demand Charge. The portion of the charge for electric service that is based on billing demand under an applicable rate schedule. Demand Forecast. Projected demand for electric power. A load forecast maybe short- term (e.g., 15 minutes) for system operation purposes, long-term (e.g., 5 to 20 years) for generation planning purposes, or for any range in between. Load forecasts may include peak demand (kW), energy (kWh), reactive power (kVAR), or load profile. Forecasts may be made of total system load, transmission load, substation/feeder load, individual customers' loads, or appliance loads. Demand-Side Resource. The energy service needs met through a measure or program on the customer's side of the power meter . Dispatch Order. The order of priority in which each electric generation unit is selected for operation during a given time interval. Dispatching. The operating control of an integrated electric system to assign load to specific generating units as loads vary, to control operations of high-voltage lines and substations, and to operate the interconnections with other electric systems, including energy transactions. Diversity. The diversity among customers' demands, which creates variations among the loads in distribution transformers, feeders, and substations at a given time. A load diversity is the difference between the sum of the maximum of two or more individual loads and the coincident or combined maximum load. It is usually measured in kilowatts (kW). Economic Dispatch. A dispatch order based on realizing the most economical production of electricity for customers. Electric System. The generation, transmission, distribution and other facilities operated as an electric utility or a portion thereof. Energy. Electric energy is a measure of the amount of usage over time and is measured in kilowatt-hours (kWh) or megawatt-hours (MWh). -33- City of Port Angeles Elecfric Utility 2008 Resource Plan End-Use. Useful work, such as light, heat, and cooling, which is produced by electricity or other forms of energy. Energy Audit. Analysis of a facility's electricity and other energy usage, often including recommendations to alter the customer's electric demand or reduce energy usage. An audit usually is based on a visit by an energy analyst or engineer to the home, building, or manufacturing or agricultural facility. Energy Charge. The charge for electric service based upon the amount of electric energy (kWh) consumed and billed under an applicable rate schedule. See also customer charge and demand charge. Energy Efficiency Program. A program aimed at reducing overall electricity consumption (kWh). Such savings are generally achieved by substituting technically more efficient equipment to produce the same level of end-use services with less electricity. Compare with conservation; contrast with load management. Energy, electric. As commonly used in the electric utility industry, electric energy means kilowatt-hours (kWh). Off-Peak Energy. Electricity supplied during periods of relatively low system demand. On-Peak Energy. Electricity supplied during periods of relatively low system demand. Externality. A cost or benefit from production or consumption that is not accounted for in market prices. Costs and benefits that do not have market value, and thus current or projected prices, are externalities. For example, the costs of damage to human health from certain air pollutants are negative environmental externalities. Geothermal. Power generated from heat energy derived from hot rock, hot water or steam below the earth's surface. Heat rate. Generating unit efficiency, usually expressed in BTU's of input energy required to produce a kWh of electrical output in a given power plant. See British thermal Units. -34- City of Port Angeles Elecfric Utility 2008 Resource Plan HVAC. An acronym for heating, ventilating, and air conditioning services required in buildings, or for the equipment used to provide HVAC services. Hydro or hydroelectric power. A generating station or power or energy output in which the device generating the electricity is driven by water power. Incremental Cost. The difference in costs between two alternatives, for example, between that of an efficient technology or measure and the standard technology. Levelized Cost. The uniform annual cost that results in the same net present value over the planning horizon as the stream of actual annual average costs. An example of a Levelized cost is a monthly mortgage payment. Line Losses. Kilowatt-hours and kilowatts lost in the transmission and distribution lines under specified conditions. Load. The amount of electric power consumed at any specified point or points on a system. Load originates primarily in the power consuming equipment of the customers. Load Duration Curve. A graph showing a utility's hourly demand, sorted by size, as well as by the amount of time a given level of demand is exceeded during the year. Load Factor. The ratio of the average load in kilowatts supplied during a given period to the peak or maximum load in kilowatts occurring during that period. Load factor may be calculated for a customer, customer class or the entire electric system. Load Forecast. See demand forecast. Load Management. The controlling, by rescheduling or direct curtailment, of the power demands of customers or groups of customers in order to reduce the total load that a utility must meet at times of peak demand. Load management strategies are designed to either reduce or shift demand from on-peak to off-peak, while conservation (see energy efficiency) strategies reduce usage over larger multi-hour periods. Load management may take the form of normal or emergency procedures. Utilities often encourage load management by offering customers a choice of service options with varying price incentives. -35- City of Port Angeles Elecfric Utility 2008 Resource Plan Load Shape. The time-varying usage pattern of customer demand for energy. Load Shedding. The turning off of electrical loads to limit peak electrical demand. Load Shifting. Shifting load from peak to off-peak periods. Applications include use of storage water heating, storage space heating, cool storage, and customer load shifts to take advantage of time-of-use or other special rates. Loss of Load Probability or LOLP. A measure of the probability that system demand will exceed available capacity during a given period. Marginal Cost of Energy. The cost of providing an incremental unit of energy. Marginal Cost of Capacity. The cost of meeting an incremental unit of peak-demand. Marginal Resource. The most expensive resource, in terms of short-run marginal (fuel and operating) cost, needed at a given time. Market Barriers. Forces in the marketplace of goods and services that inhibit customer selection based on economic criteria and restricted access to capital. Megawatt or MW. One million Watts. Megawatt-hour or MWh. A unit of electrical energy equal to one million Watt-hours or 1000 kWh. Non-Technical Losses. Commercial losses from theft of electricity through unauthorized connections, tampering with meter reading, metering errors, etc. Peak Demand. The maximum rate of electricity consumption, expressed in MW. May be expressed for groups of electricity users or the whole system, and by season (summer or winter) or annually. See: demand. Also called peak load. Peak load. See: demand. -36- City of Port Angeles Electric Utility 2008 Resource Plan Peaking Unit, or peaker. A generating station that is normally operated to provide power during maximum load periods. Photovoltaic or PV. Afield of technology and research related to using solar cells for energy by converting sunlight directly into electricity. Planning Period. The time period over which the utility resource plan is performed. Potential Resources. Resources, either supply-side or demand-side, which are either currently commercially available, feasible or are expected to be commercially available within the planning period. Present Value. The value of a cost or stream of yearly costs that have been discounted to reflect the fact that future benefits or expenditures are worth less than current benefits or expenditures. Also called Present Worth. See: discount rate. Present Worth. See: present value. Pumped Storage Hydroelectric Plant. An electric generation facility consisting of a higher reservoir, a lower reservoir, pipes connecting the two reservoirs, and turbine- generator units that can be reversed to become pumps. At times when electricity demand is low, base load generating plants provide electricity to pump water from the lower reservoir to the higher. During peak demand periods, water is released from the higher reservoir, spins the turbine-generator units to generate electricity, and is expelled to the lower reservoir. Renewables. A resource such as solar energy or wind that is inexhaustible without fear of it running out, like oil. Resource Plan. A strategic planning approach that provides a process for a utility to evaluate a wide range of power resource alternatives. Revenue Requirements. The amount of revenues that a utility needs to receive in order to cover operating expenses, pay debt service, and provide a fair return to common equity investors. -37- City, of Port Angeles Electric Utility 2008 Resource Plan Scenario. A possible course of future events. In the Plan, scenarios are used to evaluate portfolios of energy resources under a range of circumstances other than the baseline forecast. Shaping. Configuring a'resource portfolio so that power generation capability and delivery of purchased power closely matches changes in demand over time. Shaping can help to avoid unnecessary costs and the need to sell surplus power. Slice. A power product offered by the BPA for an amount of power that varies year to year according to the amount of water flowing through the BPA hydroelectric system. In a good water year (above average precipitation), more power is delivered to the same customer than in a poor water year (below average precipitation). Strategic Load Growth. The increase of end-use consumption during certain periods. The result is a general increase in energy sales beyond the valley filling (defined herein) strategy. Strategic load growth may involve increased market share of loads that are, or can be, served by competing fuels, as well as economic growth. Supply-Side Resource. A resource option that produces electricity. Valley Filling. The building of off peak loads. An example valley filling technology is thermal storage (water heating and/or space heating or cooling) that increases night time loads and reduces peak period loads. Valley filling may be desired in periods when the long-run incremental cost of supply is less than the average price of electricity. (Adding off-peak load under those circumstances decreases the average price.) Watt (W). The electrical unit of power or rate of doing work. A light bulb rated at 100 W requires 100 W of power to light it fully. The watt is named after James Watt for his contributions to the development of the steam engine, and from a technical basis a watt is one joule of energy per second. Watt-hour (Wh). The total amount of energy used in one hour by a device that requires one watt of power for continuous operation. Electric energy is commonly sold by the kilowatt-hour (1000 Wh or 1 kWh). -38- jjFF ry..' r, ,:~. ~~~ h ~t ~!,~y~ WASHINGTON, U.S.A. ~~ ,,.~.~ CITY COUNCIL MEMO ;- DATE: August 19, 2008 TO: CITY COUNCIL Fltolvl: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Amendment No. 10 to the Gateway Architectural and Engineering Support Services Agreement, Project 97-20 Summary: In Apri12007, Clallam Transit entered into a construction contract with Primo Construction for the Gateway Project. The City and Clallam Transit entered into a consultant agreement with Krei Architects, architect of record, for construction support including review of submittals and contractor drawings. Clallam Transit reviewed and accepted the latest amendment at their July 21, 2008 board meeting. Recommendation: Authorize the Mayor to sign Amendment No. 10 to the agreement with Krei Architects to provide additional architectural services for the Gateway project building, with the negotiated total added fee not to exceed the amended amount of $90,960. Background/Analysis: The Gateway project has been under construction since June 2007. The City, in • accordance with its interlocal agreement with Clallam Transit, entered into a joint agreement with Krei Architects for construction support, review of submittals and contractor drawings. Exeltech, Inc., has been providing additional construction management services for the project under a separate consultant agreement with the City. Since award of the construction contract in Apri12007, there have been a number of unforeseen issues encountered, resulting in at least a four month extension to the original project duration of 15 months. These issues require additional funding for the Krei Architects agreement. The estimated costs for this amendment were negotiated by Clallam Transit System and reviewed by Public Works and Utilities Department staff. The added fee was negotiated with Krei Architects in response to our comments, and includes ongoing technical, architectural and engineering reviews and evaluations of the contractor submittals and drawings. While this amendment assumes that there may be some additional effort associated with providing solutions and alternatives to addressing any unforeseen issues, it also assumes that as the project continues toward completion, Krei's involvement will gradually be reduced to a minimal level. A breakdown by task of the added consultant fees is as follows: Task Estimated Fee 1. Biddin Phase $79,748 2. Construction Su ort Phase $242,020 3. Amendment No. 10 $90,960 Total $412,728 This is an overall "not to exceed" agreement and does not require expenditure of the total estimated fee. Any funds that remain in the bidding phase following bid award may be rolled into the construction phase if needed. It is recommended that council authorize the Mayor to sign Amendment No. 10 to the agreement • with Krei Architects to provide additional architectural services for the Gateway project building, with the negotiated total added fee not to exceed the amended amount of $90,960. Attachment: Amendment No. 10 J-1 G:\CITYMGR\COUNC[L REPORTSWug19\Gateway Prof Services Agreement Amendment No. l0.doc AMENDMENT NO. 14 to Agreement for Architectural, Engineering and Construction Review Services The Agreement made between Clallam Transit System, a municipal corporation, together with the City of Port Angeles, anon-charter code city of the State of Washington, and Krei Architecture (formerly known as Merritt + Pardini), a professional Corporation, dated July 1999 for the purpose of providing planning, site selection, environmental assessment, architectural, engineering, and construction review services in the design and construction of the Port Angeles International Gateway Transportation Center is amended to reflect the attached scope of work and budge# for the period Juiy 1, 2008, through December 31, 2008, at a cost not to exceed $90,960. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their respective officers on the dates indicated below. City of Port.Angeles Clallam Transit System Mayor ~ Bard Chair Date signed: Date signed: l ~Z-t -08 Krei Architecture By: Date signed: Approved as to form: C raig Mi r Attor to the Clallam Transit System ate signed: Attest: Becky Upton City of Port Angeles Clerk Date signed: ~i ~ ~' " ~ i Wi iam Blore Attorney to the City of Port Angeles Date signed: ~ ` ~S • J-2 • PARAMETRIX - Clallam Transit System Port Angeles International Gateway Transportation Center Labor Inflation Labor Amount Adjustment Subtotal ~~ ~~ ~k-uP ~~ Subcor~suttants Sub MaAc-up Subconsukar>is Total Phase Task 100.096 10.0% s.+- f0.0% Subtotal ~t Q' ~ ys ..~e,,,,;;,;,,;~?' .~I' 4'Fn~ ~ ° 14 . ,,~ ~ On-GallCanstrAdmin ~ ~;~~_~ 01 _ t(rei - ProleU Mana ement --- g -- -- _ S3g,3~ 357 :38 ;741 - - 02 _ Krpi - PM Meetings _-.. -- - - 57.478 - -- , - 57 478 _ =741 574 ~15 _ --- '- . _ 539,171 -03 Pa~ametmc -Civil _ .._. __ -. _ (4.894 .. - -- , 54 894 3516 $74 f52 $_815 i _ _ _ SS_293 04 Parametrix -Landscape --• -- $5,628 - - - 55 628 5534 _ SS6i _ - --^ - . . (5,162 05 Bnghl Engineering , - f53 5587 _ _ - -- f6.211 06 _ Lindberg 8 Sm~lh ArdYteds . _ -•- _ -. -- _-- 525.000 _ S_2.500 ~ _ S2l,500 ~ _ ~ (27,500 OT •. _ Tres Well - r._. _ _ _ _ 52,877 5288 S3,f65 _ (3,1$5 51,050 5105 Ef.155 57.155 TOTAL 556.357 - - 52 531 5 ' -- Goal Multipliers: L b :> . 253 S Z38:4 52g,g27 52.693 : ~ <~~ =339,$20 (90,961 a or: ~::_ •,~;11Q ` ~ ~ Expense- ~~ ' ~ 'i.:~.a Subconsuliants: 1.10 L .. n ~~ ~ P roject Manager -Date Division Manager .Date Principal -Date Prolcct ~1~'lery System Page 1 of 1 -SUMMARY File Plame~ Amend 10•Budgel-0Tt008.x1s Date Pooled. 7r 0:2(]08 J-4 . . . • CJ GELES WAS H[ N G T O N, CITY COUNCIL MEMO DATE: August 19, 2008 TO: CITY COUNCIL FROM: MARK MADSEN CITY MANAGER SUBJECT: CLALLAM COUNTY ECONOMIC DEVELOPMENT COUNCIL - 2008 CONTRACT Summary: The City contracts with the Clallam County Economic Development Council (EDC) to provide economic development services within the City. This contract is for the period 2008- 2012 with annual budget approvals. The amount of the 2008 contract has been increased to $15,000. Recommendation: Approve the Contact with the Clallam County Economic Development Council and authorize the Mayor to sign the Contract. Background /Analysis: The EDC performs specific economic development tasks for the City as outlined in the Contract and Exhibit. This contract is a multi-year contract covering the period of January 1, 2008 through December 31, 2012, with provisions for the submittal of annual budgets due by August 31 of each year in the contract term. J-5 • AGREEMENT THIS AGREEMENT is entered into this day of , 2008, by and between the City of Port Angeles, Washington, a municipal corporation, hereinafter called "City", and the Clallam County Economic Development Council, Inc., anon-profit corporation, hereinafter called "Contractor." WHEREAS, the City is a municipal corporation of the State of Washington authorized to contract for economic development services; and, WHEREAS, it is in the public interest for economic development activities to be performed that will enhance the economy and employment opportunities in the City of Port Angeles; and, WHEREAS, the City has need of research and assistance in regards to these and other aspects of its operations; NOW, THEREFORE, in consideration of the above representationsand the mutual covenants and agreements herein, it is agreed by the parties as follows: PERFORMANCE BY THE CONTRACTOR. A. Promote Economic and Employment Opportunities. The Contractor shall promote and enhance economic development and employment opportunities in the City in accordance with the mission and goals set forth in the attached Exhibit "A". The Contractor shall use its resources to market the facilities and capabilities of the City to new and existing businesses with the goals of increasing City revenues and employment opportunities for City residents. _1_ ® B. Business Retention, Expansion and Recruitment. (1) The Contractor shall work cooperatively with the City and shall serve as an economic development research and reference service for the City. In this capacity the Contractor shall conduct ongoing basic market research; identify target markets; provide business retention, expansion and recruitment services aimed at existing businesses and target markets; and participate with the City in the process of responding to inquiries, site selection consultation, and case management, regarding existing or new industries or other commercial ventures which seek information concerning the facilities and resources managed by the City or which may involve properties and/or infrastructure within the City and the Port Angeles Urban Growth Area (UGA). (2) The Contractor shall, upon request, provide effective industrial marketing guidance to City staff and provide services in the development and execution of programs aimed at better planning, utilization, promotion, and advertisement of community services, facilities, infrastructure, and property. (3) The Contractor shall maintain and enhance working relations with existing businesses to assist them with start-up and expansion needs, technical assistance, access to business counseling and financing resources including aid and assistance • to at-risk businesses. (4) The Contractor shall assist the City m preparing replies to mqu~res received by the City or the Contractor regarding City facilities and resources or which may involve propertiesand/or infrastructure within the Port Angeles Urban Growth Area (UGA) relative to economic development retention and growth opportunities. (5) The Contractor shall assist the City in applying for and administering economic development related grants, including any potential to support the development of infrastructure. (6) The Contractor shall assist the City in working with Clallam County to: (a) Expand City Limits into the Port Angeles UGA, (b) Extend the Port Angeles UGA, and (c) Extend City services and utilities into such areas. (7) The Contractor shall maintain an up-to-date community profile specific to the Port Angeles area, which highlights demographic and development data customarily of interest to industriaUcommercial developers. • (8) The Contractor shall work with the City in the maintenance and periodic update of the commercial and industrial property and infrastructure databases for the Port Angeles vicinity. (9) The Contractor shall work with the City to research, identify, and implement the addition of new development incentive programs or packages as may be applicable to Port Angeles economic development efforts. C. Prospect Management . The Contractor will be primarily responsible for providing services in connection with industrial and business retention, expansion and/orrelocation. The Contractor will represent the attributes for appropriate site locations within the City that meet the prospects criteria. In such dealings, the Contractor shall participate in the handling of prospects, in accordance with the following guidelines: (1) Contacts made directly to the Contractor or referred to Contractor by Outside Sources. (a) The Contractor will provide general information and other data requested by the prospect. Within 24 hours of being contacted regarding a prospect, the Contractor shall notify the City Manager, or his designee, by • phone and/or a-mail, regarding details of the contact. (b) If the prospect indicates an interest in specific business locations, the Contractor shall notify other affected parties and property owners as appropriate, make appropriate introductions, and assist in follow-up marketing. (c) If the prospect requests confidentiality, the Contractor will keep the City Manager, or his designee, fully informed without revealing the identity of the prospect. (2) Contacts made directly to the City . (a) When the City receives a direct contact or is managing a development prospect and desires support from the Contractor, it may request such assistance, and Contractor will render such assistance. The Contractor to supply recruitment information and services as described in lA and 1B. _3_ • (3) Public Events, and Media Anypublic events such as media conferences, ground breaking ceremonies, and ribbon cuttings in which the Contractor is involved within the City and or the Port Angeles UGAs will be coordinated with the City Manager or his designee, the siting jurisdiction, and other affected partners. D. The Contractor shall provide to the City and to such persons as the City may direct, free of additional charge, materials prepared by the Contractor. E. The Contractor shall maintain records and report to the City as follows: (1) The Contractor shall maintain accounts and records that accurately reflect the revenues and costs for the Contractor's activities under this Contract. These financial records, and all records related to the performance of this Contract, shall be available for City inspection. (2) The Contractor shall provide the City with written reports monthly, fully describing what work has been performed pursuant to this Contract, and including a current statement of revenues and costs. (3) The Contractor shall provide the City with a written report quarterly as outlined in Exhibit A -Reporting Performance Measures, fully describing how the Contractor's activities have benefitted the City, the greater Port Angeles community and the economy of Port Angeles. In addition, the Contractor's Executive Director shall appear before the City Council at least quarterly to report on the Contractors activities pursuant to this agreement and to answer questions. (4) The Contractor shall use its best efforts to economize on overhead expenses to the maximum extent feasible in providing the services to be performed pursuant to this Contract. (5) The Contractor shall provide the City with an annual budget, including current salaries and benefits for all employees and classifications of employees and shall notify the City within 30 days of any increases in salaries or benefits from the previous year. 2. PAYMENTS BY THE CITY. A. For the services to be rendered by the Contractor, the City will provide payment as follows: For 2008: $15,000, and in-kind telephone service in an amount not to exceed $2,500. • -4- • For subsequent years: Upon receipt and acceptance by the City Manager or designee of the Contractor's monthly invoices, the City will reimburse the Contractor for services rendered in amounts stated in Exhibit A for each calendar year, which is subject to change on a year-to-year basis depending upon the City budget. Contractor shall submit its proposed Exhibit B each year no later than August 31 S` for consideration as part of the City's budget process. Exhibit B for 2009 will be adopted as part of the 2009 budget process. An Exhibit B for subsequent years will be developed through the budget process for each year. B. Payments shall be made in four, equal, quarterly installments. Payment by the City shall be due upon receipt and acceptance by the City Manager of the Contractor's written quarterly report. The Contractor will invoice the City for all quarterly payments. C. Nothing contained in this agreement shall be construed as (1) binding the City to expend in any one calendar year any sum in excess of appropriations made by the City in its budget process for the purposes of this agreement for that calendar year or (2) obligating the City to further expenditure of money in excess of such appropriations. TERM. • The performance of the Contractor shall commence on January 1, 2008, and continue until December 31, 2012; provided, however, that this Contract may be terminated by either party at any time and without cause by giving to the other party at least 90 days written notice of termination. 4. ASSIGNMENT. This agreement may not be assigned by either party to this agreement except by signed amendment. BREACH. A. In the event of either party's material breach of the terms or conditions of this Contract, the non-breaching party reserves the right to withhold payments or services until corrective action has been taken or completed. However, the party shall not exercise this right until they have given written notice of such material breach to the breaching party and ten days have passed since the receipt of such notice. This option is in addition to and not in lieu of the parties' right to terminate this Contract or any other right which State law offers for breach of contract. -5- • r~ ~J B. If either party shall materially breach any of the covenants undertaken herein or any of the duties imposed upon it by this Contract, such material breach shall entitle the other party to terminate this Contract, provided that the party desiring to terminate for such cause shall give the offending party at least twenty days' written notice, specifying the particulars wherein it is claimed that there has been a violation hereof, and if at the end of such time, the party notified has not removed the cause of complaint, or remedied the purported violation, then the termination of this Contract shall be deemed complete. 6. NON-DISCRIMINATION. A. The Contractor shall conduct its business in a manner which assures fair, equal and non-discriminatory treatment of all persons, without respect to race, creed or national origin, and, in particular: B. The Contractor shall maintain open hiring and employment practices and will welcome applications for employment in all positions, from qualified individuals who are members of minorities protected by federal equal opportunity/affirmative action requirements; and, C. The Contractor shall comply with all requirements of applicable federal, state or local laws or regulations issued pursuant thereto, relating to the establishment of non- discriminatory requirements in hiring and employment practices and assuring the service of all persons without discrimination as to any person's race, color, religion, sex, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 7. DISPUTE RESOLUTION. The parties agree that any dispute related to this Agreement shall first be submitted to the City Manager and the Contractor's Executive Director, and they shall attempt to resolve that dispute If the City Manager and Executive Director are not able to resolve that dispute, the dispute shall next be submitted to the City Council and to the Contractor's Board of Directors. Those entities shall attempt to resolve the dispute. If they are not able to resolve the dispute, the dispute shall be submitted to mediation. The parties shall agree on one mediator. If mediation is unable to resolve the dispute, then either party may take such legal action as they deem appropriate. The venue of any lawsuit related to this Agreement shall be in Clallam County, Washington. 8. INDEPENDENT CONTRACTOR STATUS. The relation created by this Contract is that of independent contracting entities. The Contractor is not an employee of the City and is not entitled to the benefits provided by the City to its employees. The Contractor, as an independent contractor, has the authority to control and • E • direct the performance of the details of the services to be provided. The Contractor shall assume full responsibility for payment of all Federal, State, and local taxes or contributions imposed or required, including, but not limited to, unemployment insurance, Social Security, and income tax. 9 HOLD HARMLESS AND INSURANCE. The Contractor shall protect, defend, save harmless, and indemnify the City, its officers, agents, and employees from and against any and all claims, damages, losses, and expenses, including reasonable attorney's fees, occurring, arising, or resulting from supplying work, services, materials, or supplies in connection with the performance of this Contract. The Contractor shall provide a Certificate of Insurance evidencing occurrence-based Commercial General Liability insurance with limits of no less than $1,000,000 combined single limit per occurrence, with the City shown as a named additional insured. 10 ENTIRE CONTRACT. The parties agree that this Contract is the complete expression of the terms hereto and any oral representation orunderstanding not incorporated herein is excluded. Further, any modification of this Contract shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereto caused this Contract to be executed the day and year first herein above written. CITY OF PORT ANGELES CLALLAM COUNTY ECONOMIC DEVELOPMENT COUNCIL By: Gary Braun, Mayor President ATTEST: Becky J. Upton, City Clerk Vice President APPROVED AS TO FORM: William E. Bloor, City Attorney C:\Documents and Settings\tpierce\Local Settings\Temp~YPgtpwise\EDC ?008 Contrac[.062008.wpd August 8,'2008 _7_ • • Exhibit A Performance measures for reporting on in each monthly/quarterly/annual report: a. Describe the results of the EDC's efforts to implement the region's economic development strategies. Please be specific. b. Identify new investments made in the long-term economic growth of the region as part of the above strategy this month/quarter/year. (Give special emphasis to those directly related to the Port Angeles area). c. Identify new businesses/business people recruited to be EDC members this past month quarter/year (again, give special emphasis to those directly related to Port Angeles), along with the following information: i. Key personnel and contact information ii. Business sector iii: How you will engage them in furthering the region's economic development strategies. d. Identify new business startups and expansions in/near Port Angeles, along with the following information: i. Key personnel and contact information ii. Business sector iii. Number of new jobs iv. Reason they chose Port Angeles • v. What are the owner's/principal's interests? vi. How might they be further engaged in community involvement? 2. Quarterly reports will include the quarterly financials for the EDC. Reports shall reflect how the EDC is increasing corporate sponsorship and investment in the EDC while reducing reliance on public agency funding. • -8- • • • J-14 DATE: August 19, 2008 TO: CITY COUNCIL FROM: MARK MADSEN CITY MANAGER NGELES SUBJECT: HARBOR WORKS DEVELOPMENT AUTHORITY LOAN AGREEMENT Summary: On May 20, 2008 City Council approved the creation and charter of the Port Angeles Harbor Works Development Authority (Harbor Works). The Harbor Works board of directors has been meeting and working on initial organizational needs including hiring and executive director and establishing preliminary budget needs. At the August 6, 2008 Harbor Works board meeting the board adopted a preliminary budget and directed the President to present the City and the Port with funding requests. Recommendation: Approve a Loan Agreement with the Port Angeles Harbor Works Development Authority, authorize the an initial loan amount of $150,000 through the end of 2008 and authorize the City Manager to finalize loan documents and sign a Loan Agreement. Background /Analysis: NOTE: A Draft of the Loan Agreement will be distributed at the City Council Meeting Tuesday evening. At a joint meeting of the City Council and Port Commissioners, May 20, 2008, the Port and City entered into an interlocal agreement to: • Implement appropriate measures to remediate and redevelop the Rayonier Mill property so that it may contribute to the economic development and general welfare of the region; • Investigate of the nature and extent of hazardous waste and wood waste in Port Angeles Harbor and the development of reasonable, necessary and feasible remediation measures for such conditions; and • • Coordinate those efforts with other appropriate governmental and private entities. J-15 i The City has earmarked funding for these efforts from its Economic Development Fund. In part, these funds were included in a settlement agreement with the resulting from the Department of Transportation Hood Canal Bridge project on the historic site of the Tse-Whit-Zen Village. The proposed loan agreement stipulates that Harbor Works may request loan funds up to a total of $2,000,000 from the City. The amount requested by Harbor Works for the remainder of 2008 is $150,000. The same amount has been requested of the Port of Port Angeles for 2008, and approved by the Port Commissioners. • J-16 August 15, 2008 Mazk Madsen, City Manager City of Port Angeles PO Box 1150 Port Angeles, WA 98362 Re: Port Angeles Harbor-Works Authority 2008 Budget. Dear Mark: The Port Angeles Harbor-Works Development Authority Board of Directors has unanimously approved an initial budget to commence the organization's activities (see attached). The budget for the remainder of 2008 was prepared by determining the primary organizational expenses to launch our work. These include insurance, accounting, Executive Director recruitment, community outreach, and other general expenses. The Executive Director advertisement and recruitment process is expected to begin by mid-August. This letter is intended to be a request for funds from the City of Port Angeles (City) based upon the interlocal agreement between the City and Port of Port Angeles (POPA). The proposed budget reflects an equal request of $150,000 from the POPA and the City. • Jim Haguewood will be the primary point of contact for the PDA in regards to transferring funds from the City to the PDA account. Boazd Members will be available at the Council Meeting during this consideration to take any questions or comments from the Council. The Harbor Works Board of Directors sincerely appreciates the continued support of the City. We are looking forwazd to making disciplined progress. Respectfully, Orville Campbell Chairman . • J-17 Port Angeles Harbor Works Public Development Authority 2008 Source/Use of Funds Statement Month ly Activit Date: August 15, 2008 Au ust Se tember October November December Year End Total i Source of Funds City of Port Angeles $150,000 $150,000 Port of Port An eles $150,000 $150,000 "' Total $300,000 $0 $0 $0 $0 $300,000 i Use of Funds PDA Management $ 12,000.00 $12,000.00 $ 12,000.00 $ 12,000.00 $ 12,000.00 $ 60,000.00 Interim Manager $ 4,000.00 $ 4,000.00 $ 8,000.00 z Accounting $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 5,000.00 s Human Resources $ 5,000.00 $ 5,000.00 $ 3,000.00 $ - $ - $ 13,000.00 ; a Administration $ 1,200.00 $ 1,200.00 $1,477.42 $1,477.42 $1,477.42 $ 6,832.26 s Legal -General Counsel $ 2,000.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 6,500.00 - Special Counsel $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 6,000.00 -. Professional/Envrion. Consult. Services $ - $ - $ 4,000.00 $ 12,000.00 $ 12,000.00 $ 28,000.00 Investigation & Community Outreach $ - $ 5,000.00 $ 15,000.00 $ 10,000.00 $ 10,000.00 $ 40,000.00 s Insurance $ 9,500.00 $ - $ - $ - $ - $ 9,500.00 Supplies $ 1,200.00 $ 50.00 $ 50.00 $ 50.00 $ 50.00 $ 1,400.00 Communications $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 2,500.00 Travel & Training $ - $ 1,800.00 $ 1,400.00 $ 500.00 $ 300.00 $ 4,000.00 Office Space & Utilities $ 900.00 $ 450.00 $ 450.00 $ 450.00 $ 2,250.00 Misc. $ 600.00 $ 600.00 $ 600.00 $ 600.00 $ 600.00 $ 3,000.00 Total $35,000 $35,550 $42,477 $41,577 $41,377 $ 195,982.26 Statement Assumptions Management is considered to either be a firm or contracted management services, to be determined by the Board z Accounting and Finance Services MAY be provided by the Port of Port Angeles Finance Dept. Director and Staff or via contract CPA a Human Resource support and advisement provided by the City of Port Angeles HR Dept. Staff. Regional recruitment costs included. a Administrative support provided by City of PA and POPA staff through early September. Thereafter via HarborWorks employed support staff s General and Environmental Legal support services cannot be provided by City of PA and POPA legal counsel s D&O Insurance J-18 • • Please include in your Council .packet LOAN AGREEMENT by and between THE CITY OF PORT ANGELES and PORT ANGELES HARBOR-WORKS DEVELOPMENT AUTHORITY Dated as of , 2008 TABLE OF CONTENTS ARTICLE 1. Recitals ........................................................................:......................................................................... 1 ARTICLE 2. Loans to the Authority; Repayment Terms ....................................................................................... 1 Section 2_I Loans to the Authority; Purpose ............................................................. .......................................... 1 Section 2_2 Repayment Terms ................................................................................... .......................................... 1 Section 2_3 Security .................................................................................................. .......................................... 2 ARTICLE 3. Rights of City; Covenants of the Authority ....................................................................................... 2 Section 3_1 Rights of the City ................................................................................... .......................................... 2 Section 3_2 Covenants and of the Authority .............................................................. .......................................... 2 ARTICLE 4. Remedies Upon Default ....................................................................................................................... 3 Section 4_l Remedies of City on Default ................................................................... ......................................... 3 Section 4.2 No Remedy Exclusive ............................................................................. ......................................... 3 Section 4_3 No Implied Waiver .................................................................................. ......................................... 3 Section 4_4 Agreement to Pay Attorneys' Fees and Expenses ................................... ......................................... 3 Section 4_5 Dispute Resolution .................................................................................. ......................................... 3 ARTICLE 5. Hold Harmless ............................................................................................. ......................................... 3 Section 5_I Governing Law; Venue ..........................................:................................ ......................................... 4 Section 5.2 Notices ..................................................................................................... ......................................... 4 Section 5.3 Binding Effect ......................................................................................... ......................................... 5 Section 5_4 Severability .............................................................................................. ......................................... 5 Section 5.5 Amendments ............................................................................................ ......................................... 5 Section 5.6 Waiver of Breach ..................................................................................... ......................................... 5 Section 5_7 No Rights Created in Third Parties .......................................................... ......................................... ~ Section 5.8 Time of Essence ...................................................................................... ......................................... 5 Section 5_9 Effective Date of and Termination of Agreement ................................... ......................................... 5 LOAN AGREEMENT This LOAN AGREEMENT (this "Agreement") is dated as of _, 2008, by and between THE CITY OF PORT ANGELES (the "City"), a code city organized under the laws of the State of Washington, and the PORT ANGELES HARBOR-WORKS DEVELOPMENT AUTHORITY (the "Authority"), a public corporation established by the City of Port Angeles and duly organized and existing under and by virtue of the laws of the state of Washington (together, the "Parties"). The City and the Authority enter into, this pursuant to Resolution No. of the Authority adopted on _, 2008 and Resolution No. _ of the City adopted on 2008 . The Parties agree as follows: ARTICLE 1. Recitals The following facts and circumstances form the background of this Agreement: 1. The Authority is a duly organized and legally existing public corporation of the State of Washington. 2. Pursuant to RCW 35.21.745(2), the City may transfer to the Authority and the Authority may borrow from the City funds necessary to ensure that the purposes for which the Authority was created are reasonably accomplished. ARTICLE 2. Loans to the Authority; Repayment Terms Section 2.1 Loans to the Authority Purpose. The City agrees to lend to the authority and the Authority agrees to borrow money in the amount of One Hundred Fifty Thousand dollars ($150;000.00). ' Section 2.2 Repayment Terms. (1) Repayment Terms. The principal amount of the loan to the Authority hereunder, together with interest thereon calculated as set forth in subsection (2) of this section, shall be repaid by the Authority from available revenue. Revenue shall be deemed to be available when the Authority (1) receives grants and (2) obtains proceeds from the sale, lease, rental, or other transfer of property. Such payments will be applied fig°st to costs owed to the City, second, to interest owed to the City on account of outstanding loans made under this Agreement and third to the principal of all outstanding loans made under this Agreement in the order in which such loans were made. (2) Interest Rate. The loan made under the terms of this Agreement will bear interest from the date funds are advanced until the date such loan is repaid. Interest on the unpaid -1- -. balance will be calculated on the basis of the actual number of days in the year, for the actual number of days elapsed. The rate of interest shall be the rate equal to the rate of return on the State of Washington Local Government Investment Pool as determined as of the last day of the month prior to the date the funds are advanced. Absent manifest error, all calculations of the City shall be binding upon the Authority. (3) Matu~°ity. Unless paid earlier pursuant to subsection (1) of this section, all loans hereunder shall be due and payable 30 days after request for payment is made by the City to the Authority. Section 2.3 Obligation Unconditional. The Authority's obligation to make the loan repayments to the City and to perform and observe the other obligations on its part contained herein shall be absolute and unconditional, and shall not be subject to diminution by setoff, counterclaim, abatement or otherwise. The Authority's obligations under this Agreement shall continue in effect and shall survive the satisfaction of any other Authority obligations to the City until such time as principal and interest due to the City pursuant to any loan or loans made hereunder have been repaid, together with any costs owed to the City pursuant to Section 4.4 and Article 5. ARTICLE 3. Rights of City; Covenants of the Authority Section 3.1 Rights of the City. If the City loan to the Authority under this Agreement has not been repaid in full (whether or not the loan is in default), the City may take any one or more of the following steps in addition to any other remedy or action that the City is entitled to take under state law or city ordinance: (1) The City may have access to and inspect, examine and make copies of the books and records and any and all accounts and data of the Authority. Section 3.2 Covenants and of the Authority. (1) Records. The Authority agrees that it shall cause proper books and records to be maintained with respect to all of its activities and transactions. (2) Reporting. The Authority quarterly shall provide the City with a report summarizing its activities and a statement of its actual financial activity and financial expectations for the following four quarters. (3) No Liens. Neither the City nor the Authority shall grant or permit any lien (other than consensual liens such as contractors' liens) against the Authority or its interest therein which, if unpaid, might become a lien or charge upon the Authority's Property without the written consent of the City. (4) Additional Debt. So long as the Authority's. obligation to repay the City remains outstanding under this Agreement, the Authority shall not incur any additional indebtedness that would have priority over the obligation to the City; or that would impair the rights of the Ciiy; or would diminish the ability of the Authority to repay the City. -2- ARTICLE 4. Remedies Upon Default Section 4.1 Remedies of City on Default. Upon the occurrence of a default by the Authority in its obligation hereunder, the City may proceed to protect and enforce its rights in equity or at law, either in mandamus or for the specific performance of any covenant or agreement contained herein, or for the enforcement of any other appropriate legal or equitable remedy, as the City may deem most effectual to protect and enforce any of its rights or interests hereunder. Section 4.2 No Remedy Exclusive. No remedy conferred upon or reserved to either party by this Agreement is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute, and either party hereto shall be free to pursue, at the same time, each and every remedy, at law or in equity, which it may have under this Agreement, or.otherwise. Section 4.3 No Implied Waiver. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. For the exercise of any remedy, it shall not be necessary to give any notice, other than such notice as may be expressly required herein. Section 4.4 Agreement to Pay Attorneys' Fees and Expenses. If a default arises under any of the provisions of this Agreement and either party hereto should employ attorneys or incur other expenses for the collection of amounts -due under this Agreement or the enforcement of performance or observance of any obligation or agreement on the part of the other party contained in this Agreement, on demand therefor, the nonprevailing party shall pay or reimburse the prevailing party for the reasonable fees of such attorneys and such other expenses so incurred. Section 4.5 Dispute Resolution. The parties may mediate any dispute over the --- interpretation of any terms or conditions under this Agreement. Mediation will be made available upon request of either party. The costs associated with any such mediation shall be shared equally by the parties. ARTICLE 5. Hold Harmless As between the City and the Authority, the Authority assumes the risk of, shall be liable for, and shall pay all damage, loss, cost and expense of any party, including its employees, arising out of any act, error or omission of the Authority or the Authority's employees, agents, or subcontractors, whether by negligence or otherwise. The Authority shall hold harmless the City and its officers, elected officials, agents, and employees against all claims, losses, suits, actions, costs, counsel fees, litigation costs, expenses, damages, judgments or decrees by reason of damage to any property or business -3- and/or any death, injury or disability to or of any person or party, including any employee, arising out of or suffered, directly or indirectly, by reason of or in connection with any act, error or omission of the Authority or the Authority's employees, agents, or subcontractors, whether by negligence or otherwise. The Authority's obligation shall include, but not be limited to, investigating, adjusting and defending all claims against the City alleging loss from action, error or omission or breach of any common law, statutory or other delegated duty by the Authority, the Authority's employees, agents or subcontractors. ARTICLE 6. Insurance The Borrower shall carry, throughout the life of this Agreement, General Liability Insurance, and such other coverage as may be appropriate. The limits of the Borrowers General Liability Insurance shall be not less than $1,000,000 per occurrence and $1,000,000 aggregate for the duration of this agreement. The City of Port Angeles is to be named as an additional insured on all applicable insurance policies. ARTICLE 7. Other provisions Section 7.1 Governing Law; Venue. This Agreement is governed by and shall be construed in accordance with the substantive laws of the State of Washington and shall be liberally construed so as to carry out the purposes hereof. Except as otherwise required by applicable law, any action under this Agreement shall be brought in the Superior Court of the State of Washington in and for Clallam County. Section 7_2 Notices. Except as otherwise provided herein, all notices, consents or other communications required hereunder shall 'be in writing and shall be sufficiently given if addressed and hand delivered or mailed by certified or registered mail, postage prepaid and return receipt requested, as follows: To the City: City of Port Angeles 321 E. Fifth St. / P.O. Box 1150 Port Angeles, WA 98362 Attention: City Manager Fax: (360) 417-4509 Telephone: (360) 417-4500 To the Authority: Port Angeles Harbor-Worlcs Development Authority Port Angeles, WA 98_ Attention: Fax: Telephone: -4- The City or the Authority may designate any further or different addresses to which subsequent notices, certificates, requests or other communications shall be sent by giving notice of such change to the other party. Notices shall be deemed served upon deposit of such notices in the United States mail in the manner provided above. Section 7.3 Bindin Eg_ ffect This Agreement shall inure to the benefit of the City, the Authority and shall be binding upon the City and the Authority and their successors. This Agreement may not be assigned. Section 7_4 Severability.In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. Section 7.5 Amendments.This Agreement may be amended, changed, modified or altered only by an instrument in writing duly executed by the City and the Authority (or the successors in title of each). Section 7.6 Waiver of Breach.No waiver of any breach of any covenant or agreement contained herein shall operate as a waiver of any subsequent breach of the same covenant or agreement or as a waiver of any breach of any other covenant or agreement, and in case of a breach by either party of any covenant, agreement or undertaking, the nondefaulting party may nevertheless accept from the other any payment or payments or performance hereunder without in any way waiving its right to exercise any of its rights and remedies provided for herein or otherwise with respect to any such default or defaults that were in existence at the time such payment or payments or performance were accepted by it. Section 7.7 No Rights Created in Third Parties The terms of this Agreement are not intended to establish or to create any rights in any persons or entities other than the City, the Authority, the respective successors and assigns of each: Section 7.8 Time of Essence.Time and all terms and conditions shall be of the essence of this Agreement. Section 7.9. Effective Date of and Termination of Agreement. This Agreement shall take effect as of the date first written above. ORAL AGREEMENTS OR ORAL COMMITMENTS TO LEND MONEY, EXTEND CREDIT, OR FORBEAR FROM ENFORCING REPAYMENT OF A DEBT ARE NOT ENFORCEABLE UNDER WASHINGTON LAW. IN WITNESS WHEREOF, the City and the Authority have caused this Agreement to be executed in their respective names by their duly authorized officers, and have caused this Agreement to be dated as of the date set forth on the first page hereof. -5- CITY OF PORT ANGELES, WASHINGTON PORT ANGELES HARBOR-WORKS DEVELOPMENT AUTHORITY Gary Braun, Mayor Orville Campbell, President, Board of Directors Attest: Attest: Secretary, Board of Directors Becky J. Upton, City Clerk Approved as to form: William E. Bloor, City Attorney STATE OF WASHINGTON COUNTY OF CLALLAM ss. I certify that I know or have satisfactory evidence that Gary Braun and Becky J. Upton are the persons who appeared before me, and said persons acknowledged that said persons signed this instrument, on oath stated that said persons were authorized to execute the instrument and acknowledged it as the Mayor and Clerk, respectively, of the CITY OF PORT ANGELES, a municipal corporation of the State of Washington, to be the free and voluntary act of such municipal corporation for the uses and purposes mentioned in the instrument. Dated this day of , 2008. (Signature of Notary) (Legibly Print or Stamp Name of Notary) Notary public in and for the State of Washington, residing at My appointment expires -6- ~s STATE OF WASHINGTON ss. COUNTY OF CLALLAM I certify that I know or have satisfactory evidence that ,Orville Campbell and are the persons who appeared before me, and said persons acknowledged that said persons signed this instrument, on oath stated that said persons were authorized to execute the instrument and acknowledged it as the President and Secretary, respectively, of Board of Directors of the PORT ANGELES HARBOR-WORKS DEVELOPMENT AUTHORITY, a municipal corporation of the State of Washington, to be the free and voluntary act of such municipal corporation for the uses and purposes mentioned in the instrument. Dated this day of , 2008. (Signature of Notary) (Legibly Print or Stamp Name of Notary) Notary public in and for the State of Washington, residing at My appointment expires G:~L,EGAL~Ra~nier~L,oan A~rmt City fo PDA 08 18 08.DOC -7- Community Stewardship for One of Our Biggest Challenges and Opportunities Everyone has a story to tell about the Rayonier Mill and its past; now it is time to build the story for the next generation. . We believe that our community is now prepared and positioned to accept the stewardship to solve one of our biggest challenges. This new turning point involves the City invoking its Community Renewal Powers under state law; and the Port and the City Charging a new public corporation with authority of the City and Port to take the lead in community renewal, local environmental cleanup and protection. The community will recognize the care taken to ensure the environment will be protected; and economic opportunities and jobs will be created as the Port Angeles waterfront is revitalized. • Project Goals o Site cleanup/restoration o Education and outreach o Redevelopment (intended use will influence restoration and education) • Project Benefits o Clean site and surrounding area (upland,, marine and offsite) o Local jobs in science and technology during and after project o Successful redevelopment and creation of a productive asset for the community o Model for future efforts elsewhere in Puget Sound • Description of North Olympic Peninsula IPZ **IPZ stands for Innovation Partnership Zone. This is a designation from the state. It refers distinctly to a location (Battelle Labs facility near Sequim). It also refers to the collaborative effort between Battelle, Pacific Northwest Labs, and Peninsula College. The legislation that allowed for the designation of an IPZ also dictates that the local Economic Development Council (EDC) is the "administrator" of the IPZ (think coordinator). o Partners ^ Clallam County Economic Development Council ^ Battelle Memorial Institute ^ Pacific NW National Laboratory ^ Peninsula College o Others included in project ^ Lower Elwha Tribe ^ Harbor works ^ City of Port Angeles ^ Port of Port Angeles ^ Rayonier ^ Department of Ecology ^ Local stakeholders ^ Environmental consulting and engineering firms o Goals of IPZ ^ Job creation ^ Clean Up and restoration ^ Private and public technology investment ^ Innovation and Technology transfer and education ^ Support for local economic development Key tasks in the first 90 days 1. Complete organizational items and request initial funding from City and Port. The initial budget is established to get leadership and management up and going. While the PDA is a municipal entity, it is unique in that it is an enterprise based creation -not unlike abusiness -where initial working capital and reserves are required. 2. Fill the Executive Director role -this person or firm must be capable of leading and giving both direction and momentum to the effort. The role of the board is to provide sound advice, guidance and support to the executive director. 3. Initiate community outreach/education program 4. Establish formal relationships with: a. Department of Ecology b. Puget Sound Partnership c. Lower Elwha Tribe d. Rayonier e. Department 'of Natural Resources f. Other local stakeholders and agencies 5. Involve education, scientific and environmental research and remediation community from public and private sector. 6. Negotiate with Rayonier on purchase of the property. 7. Collaborate with Department of Ecology on funding and interagency agreements from City of Port Angeles Every week that Harbor Works does not have a fully functioning Executive Director sets the effort back over a month. We can not just make up for this lost time. It also weakens relationships or (postpones formal development of them) with Rayonier, Department of Ecology and the Tribe. These are all crucial. This is about local vision and control. This is about shaping our own future. This is about Community Stewardship • CITY COUNCIL MEETING Port Angeles, Washington August 5, 2008 CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at 6:00 REGULAR MEETING: p.m. ROLL CALL: Members Present: Mayor Braun, Deputy Mayor Wharton, and Councilmembers Di Guilio, Kidd, Perry, Rogers and Williams. Members Absent: None. Staff Present: Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler, T. Gallagher, D. McKeen, Y. Ziomkowski, N. West, L. Dunbar, P. Lusk, S. Roberds, B. Coons, S. Johns, and T. Pierce. Public Present: E. Petersen, T. Jennings, B. Booher, D. Neupert, P. Lamoureux, R. Gruver, and D. Pilling. All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilmember Williams, followed by ALLEGIANCE: a moment of silence in memory of Washington firefighters Andy Palmer and Daniel • Packer who died in the line of duty fighting fires in California. PUBLIC COMMENT: Paul Lamoureux, 602 Whidby, addressed the Council regarding public comment at City Council meetings, ideas related to Phase III for Lincoln Park and the Port's property sale in the area of the airport, fluoridation, and the need to stop funding special interest group activities. PUBLIC CEREMONIES/ None. PRESENTATIONS: WORK SESSION: 1. Port Angeles Regional Chamber of Commerce Quarterly Report Port Angeles Regional Russ Veenema, Executive Director of the Port Angeles Regional Chamber of Commerce, Chamber of Commerce introduced Board members Dave Neupert and Edna Petersen. He discussed tourism as Quarterly Report it relates to the current economy, indicating the 2008 marketing decisions were made in 2007. Much has changed since that time, and there is a need to focus on the I-5 corridor for marketing. Mr. Veenema reviewed current marketing efforts, such as the cooperative campaign involving Victoria Express, the Coho, the Visitor & Convention Bureau, and the Cities of Sequim and Port Angeles. He also reviewed KIRO TV's featured "Trip on a Tankful". Mr. Veenema summarized 2008 lodging tax revenues as compared to 2007, expressing the hope that August will be better than last year. He indicated vacation decisions are on hold for many people, but gas prices have been coming down which may result in vacations to the Peninsula. Mr. Veenema itemized positive attributes to the marketing effort, such as the downtown sidewalks and pavers, the Olympic Discovery Trail, and the unveiling of the "Avenue of the People" this coming weekend, something that was aided by Lodging Tax funds. Mid-Year Financial Report 2. Mid-Year Financial Report: Finance Director Ziomkowski used PowerPoint slides to discuss the City's current K-1 -~- CITY COUNCIL MEETING August 5, 2008 Mid-Year Financial Report financial position, where the City is going, challenges being faced, what to expect in 2009 • (Cont'd) and 2010, and the state of the local economy. Director Ziomkowski advised the Council that the total City budget for all funds is almost $110 million. She emphasized that every fund is treated as a separate entity, so the funds cannot be co-mingled. She focused on two funds that are funded by taxes and provide basic services: the General Fund and the Street Fund. The two funds total almost $19 million, and she reviewed in detail the unexpected decrease in revenues for the year, as well as revenue trends that encompass sales, property, and utility tax. Director Ziomkowski also discussed current trends with respect to investments in that short-term interest rates are down. She reviewed the Street Fund, indicating there are fewer funding sources available in spite of more demands on street and transportation programs. In addition, Director Ziomkowski discussed reserves and the policy that a minimum of 10% of the budget, or $1.7 million, must remain in reserves. She stressed the importance of not using reserves for operating expenses. The same policy requires the designation of budgetary savings to capital projects. Director Ziomkowski provided an economic outlook, discussing trends in revenues and expenses. She summarized the City's past efforts in absorbing additional services while, as the same time, sustaining reduced revenues. Every effort was made to balance the budget without cutting services, and Director Ziomkowski advised the Council that the City cannot continue to do more with less. She urged the Council to make the difficult financial decisions now, to communicate with the citizens on why service levels cannot be sustained, to meet with legislators to discuss problems, to determine whether tax increases are possible, and to re-examine operating and capital needs and the resources necessary to meet those needs. Discussion followed. Break Mayor Braun recessed the meeting for a break at 7:36 p.m. The meeting reconvened at 7:50 p.m. PUBLIC HEARINGS - 1. Electric Utility 2008 Resource Plan: OTHER: Director Cutler introduced the City's new Power Resources Manager, Phil Lusk, who Electric Utility 2008 used PowerPoint slides to discuss the proposed Electric Utility 2008 Resource Plan. The Resource Plan Plan is required by State law for those serving more than 25,000 customers, and it must be submitted to CTED by September 1, 2008. Mr. Lusk advised the Council that the ultimate goal is to assure that future resources are adequate to meet projected loads, which is especially critical as the Bonneville Power Administration moves to a tiered rate structure in order to accommodate new growth. Mr. Lusk discussed current and future loads and resources, after which he responded to questions posed by the Council. Mayor Braun opened the public hearing at 8:14 p.m. Paul Lamoureux, 602 Whidby, engaged Mr. Luskin discussion on such matters as a co- generation plant and possible partnerships. Gene Turner, a City resident, referenced a previous movement having to do with community-based solar, asking the status of that potential project. Attorney Bloor reminded the Council that the public hearing is not intended to engage in discussions with the public. Director Cutler indicated that comments will be addressed by staff and responses provided at the next meeting. Mr. Turner felt the solar concept was a wonderful idea, and he encouraged this type of community involvement. There being no further testimony, at 8:19 p.m., Mayor Braun continued the hearing to August 19, 2008. PUBLIC HEARINGS - None. QUASI-JUDICIAL: K-2 -2- CITY COUNCIL MEETING August 5, 2008 • LATE ITEMS TO BE Manager Madsen indicated there would be an item for discussion under City Council PLACED ON THIS OR Committee Reports. Deputy Mayor Wharton asked for discussion regarding the Joint FUTURE AGENDAS: Statement issued July 22, 2008, which was added to City Council Committee Reports. Councilmember Williams offered kudos to Manager Madsen for the content of his guest appearance on KONP Radio Monday afternoon. Mayor Braun added the appointment of a City representative to the Clallam Transit PTBA under Other Considerations. Mayor Braun asked Human Resources Manager Coons for a status report on the search for an interim Manager and a permanent Manager. Human Resources Manager Coons informed the Council he had contacted four Executive Search firms, and all four will b.e providing proposals for the search for a permanent City Manager. He also placed ads for an interim Manager with a deadline of Wednesday of next week. He indicated he had been contacted by some individuals with regard to the Interim Manager position. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: RESOLUTIONS: ADA Compliance Resolution: ADA Compliance Human Resources Manager Coons advised the Council that applications for Community Resolution Development Block Grants require the applicant to have a policy and notice of Resolution No. 10-08 procedures regarding the Americans with Disabilities Act (ADA). The Resolution presented for consideration adopts such a policy, establishes an ADA Coordinator for the City, and creates a complaint procedure. Mayor Braun read the Resolution by title, entitled • RESOLUTION NO. 10-08 A RESOLUTION of the City Council of Port Angeles, Washington, adopting a policy and notice regarding the Americans with Disabilities Act. Councilmember Di Guilio moved to pass the Resolution as read by title. The motion was seconded by Deputy Mayor Wharton. Councilmember Rogers reported the CED Committee had reviewed the poli cy and procedures and recommended them for approval. Discussion followed on the self-evaluation checklist, and Mr. Coons indicated the Parks Department has focused on ADA compliance in terms of City Parks. A vote was taken on the motion, which carried unanimously. OTHER 1. State Purchasing Contracts Interlocal Agreement: CONSIDERATIONS: Public Works & Utilities Director Cutler indicated the State has instituted a new State Purchasing Contracts interlocal agreement for its participating organizations to use the State's purchasing Interlocal Agreement contract program. He noted it saves the City money by not having to advertise for competitive procurements; the cost is $1,000 per year. Following brief discussion on the anticipated savings, Councilmember Perry moved to authorize the City Manager to sign an initial Interlocal Agreement for State purchasing contracts with the State of Washington, and to authorize the Director of Public Works & Utilities to sign the annual renewals for the agreement. The motion was seconded by Councihnember Kidd, and following discussion on budgetary savings and improved efficiency in staff time, a vote was taken on the motion, which carried unanimously. Appoint City 2. Appoint City Representative to Clallam Transit PTBA: Representative to Clallam • Transit PTBA Mayor Braun referenced a letter received from Clallam Transit with regard to the need for the appointment of an elected City official to serve as the City's representative for purposes of the Public Transportation Benefit Area to review the composition of the K-3 -3- CITY COUNCIL MEETING August 5, 2008 Appoint City Representative to Clallam Transit PTBA (Cont'd) FINANCE: PTBA. Councilmember Di Guilio moved to appoint Mayor Braun as the • representative for the PTBA. Councilmember Rogers seconded the motion, which carried unanimously. Department of Fish & Wildlife Lease Agreement: Department of Fish & Director Cutler reviewed a lease agreement with the Washington Department of Fish & Wildlife Lease Agreement Wildlife, allowing the WDFW to operate afish-rearing channel on City property. The former agreement expired, and a new lease is being finalized to allow the WDFW to continue to operate its fish-rearing channel under atwo-year lease. He explained the two- year time frame was necessary so the City could have the opportunity to see what happens with respect to the dam removal project. The lease agreement was discussed by the Utility Advisory Committee and recommended for approval. Councilmember Kidd moved to approve and authorize the Mayor tosign afish-rearing channel lease with the Washington State Department of Fish & Wildlife, and authorize the City Manager to make minor modifications to the lease, if necessary. Councilmember Rogers seconded the motion, and following brief discussion on the terms of the lease and the dam removal project, a vote was taken on the motion, which carried unanimously. Equipment Purchase - 2. Equipment Purchase -Electric Transformers: Electric Transformers Director Cutler informed the Council that the Port of Port Angeles will be adding capacity to the Terminal 1 dock to allow large ships to operate entirely from shore power. In addition, Evergreen Fiber has added an electric chipper that requires additional capacity. He explained that commercial customers pay the City to purchase the transformers. Following brief discussion, Councilmember Rogers moved to authorize the City Manager to sign a contract and purchase order with WESCO Distributors, Inc., of Portland, Oregon, for three 1500 kVA transformers manufactured by ABB Inc., at a price of $101,502.51, including sales tax. The motion was seconded by Councilmember Perry and carried unanimously. Transfer Station - 3. Transfer Station -Modification 2008-001: Modification 2008-001 Director Cutler presented information pertinent to the final phase of construction of the Transfer Station, which is scheduled for completion later this summer. The work involves removal of the old scale house, the scales, and paving the recycle area and the roadway from the recycle area to the front entrance. He proposed to do the work through a contract modification with Waste Connections. Deputy Mayor Wharton moved to approve and authorize the Director of Public Works & Utilities to sign modification 2008-001 with Waste Connections of Washington, Inc., in the amount of $13,734.28, including tax. Councilmember Rogers seconded the motion, which carried unanimously. CONSENT AGENDA: Councilmember Di Guilio moved to accept the Consent Agenda, to include: 1.) City Council Minutes of July 15, 2008, regular meeting; July 18, 2008, special meeting; July 22, 2008, special meeting; July 29, 2008 special meeting; 2.) Expenditure Approval List from 7/5/08 to 7/25/08 for $3,986,411.20; 3.) Recommend Appointment of City Representative to Clallam County Animal Issues Advisory Committee; and 4.) Washington State DOT Maintenance Interlocal Agreement. The motion was seconded by Deputy Mayor Wharton and carried unanimously. CITY COUNCIL As a follow-up to the meeting of July 29, 2008, Councilmember Perry reported that he COMMITTEE and Ray Gruver had met with representatives of the League of Women Voters with REPORTS: respect to the facilitation of a public forum. Councilmember Perry distributed a response from the League, reviewing the proposed format for such a forum and answering • questions as posed by the Council. Following discussion and further input from Councilmember Perry and Ray Gruver, Deputy Mayor Wharton moved to accept the K-4 -4- CITY COUNCIL MEETING August 5, 2008 • CITY COUNCIL League of Women Voters proposal as presented. The motion was seconded by COMMITTEE Councilmember Perry and carried unanimously. REPORTS: (Cont'd) The Council then directed its attention to the selection of a date for the public forum. Councilmember Perry moved to conduct the public forum on Wednesday, August 27, 2008, at 6:00 p.m. He reiterated the forum would be limited to two hours. Deputy Mayor Wharton seconded the motion, which carried unanimously. Deputy Mayor Wharton introduced for discussion some of the action items that had been previously identified by the Council, such as seeking a facilitator to improve the Council's process. Additionally, in view of the Joint Statement, she suggested that the Council consider revisions to the City Council Rules of Procedure. She felt it important to begin by analyzing the situation and doing some debriefing. In the ensuing discussion, individual Councilmembers expressed the opinion that the public forum should be the first priority, after which consideration could be given to the Rules of Procedure. To that end, staff was asked to obtain copies of procedures from other municipalities for the Council's review. Councilmember Kidd reported on her attendance at Andy Palmer's funeral, and she expressed her pride in the Port Angeles Fire Department. Councilmember Williams introduced for discussion the Real Estate Committee's proposal to surplus the Niichel property, the largest contiguous parcel in the downtown area. Attorney Bloor explained that, in this instance, a public hearing would not be required by State law or City ordinances. However, in the past, the Council has typically held public hearings before declaring property surplus. So, even though not legally required, the Council may choose to conduct a public hearing. Following discussion, Councilmember Perry moved to set a public hearing for September 2, 2008, on the matter of • declaring the Niichel property surplus. The motion was seconded by Councilmember Williams and carried unanimously. INFORMATION: Manager Madsen had no additional reports other than what was provided in the Information Agenda. EXECUTIVE SESSION: Based on input from Attorney Bloor, Mayor Braun announced the need for an Executive Session for approximately 15 minutes under the authority of RCW 42.30.140(4),to discuss a position or strategy during contract negotiations, with no action to follow. The Executive Session convened at 9:31 p.m. RETURN TO OPEN The Executive Session concluded at 9:47 p.m, and the Council convened in regular open SESSION: session. No action was taken. ADJOURNMENT: The meeting was adjourned at 9:47 p.m. Gary Braun, Mayor Becky J. Upton, City Clerk • K-5 -s- r ~'~"-"'-`~-'~a> Date: 8/13/2008 ~~~,~ t '~ City of Port Angeles ~ - I City Council Expenditure Report ~~ ,err ,~.~•~-; From: 7/26/2008 To: 8/8/2008 Vendor Description Account Number Invoice Amount PLATT, ET AL REFUND OVERPAYMENT 001-0000-213.10-90 2.68 REFUND OVERPAYMENT 001-0000-213.10-90 0.46 US COAST GUARD REF OVRPMT INV #19418 001-0000-213.10-90 184.80 REF DUP PMT INV #19418 001-0000-213.10-90 273.34 VEMO CONSTRUCTION COMPANY REFUND DUUPLICATE PAYMENT 001-0000-213.10-90 180.00 BEACON ATHLETICS HAND TOOLS ,POW&NON POWE R001-0000-237.00-00 -13.44 HAND TOOLS ,POW&NON POWE R001-0000-237.00-00 -3.84 HEPBURN SUPERIOR NURSERY STOCK & SUPPLIES 001-0000-237.00-00 -25.03 NURSERY STOCK & SUPPLIES 001-0000-237.00-00 -27.58 LAB SAFETY SUPPLY INC MICROSCOPE FOR MJ TESTG 001-0000-237.00-00 32.87 Diane Fountain DEP RFD 001-0000-239.93-00 90.00 Peninsula Daily News CLUBHOUSE RENTAL DEPOSIT 001-0000-239.10-00 50.00 Sheryl Slack DEP RFD 001-0000-239.93-00 61.25 Tonia Bird DEP REF 001-0000-239.93-00 50.00 SENIUK, JAKE Printer Ink 001-0000-237.00-00 -5.36 Announcement Cards 001-0000-237.00-00 -9.23 Announcement Cards 001-0000-237.00-00 -9.23 Announcement Cards 001-0000-237:00-00 -9.25 Announcement Cards 001-0000-237.00-00 -32.83 Norton Software 001-0000-237.00-00 -4.62 Hard Drive 001-0000-237.00-00 -14.85 SIRCHIE FINGERPRINT LAB 5-PACK SWAB KIT 001-0000-237.00-00 -4.05 Division Total: $766.09 Department Total: $766.09 PORT ANGELES CITY TREASURER Council Refreshments-TP 001-1160-511.31-01 49.71 Legislative Mayor & Council Division Total: $49.71 Legislative Department Total: $49.71 QWEST 7-23 a/c 20673023060848 001-1210-513.42-10 17.16 VERIZON w1RELESS 7/16 TO 8/15 CELL PHONE 001-1210-513.42-10 37.81 City Manager Department City Manager Office Division Total: $54.97 QWEST 7-23 a/c 20673023060846 001-1220-516.42-10 5.72 City Manager Department Human Resources Division Total: $5.72 OWEST 7-23 a/c 20673023060846 001-1230-514.42-10 5.72 WASHINGTON (OAST), STATE OF 2nd Qtr 08 Unemployment 001-1230-514.20-60 3,955.00 City Manager Department City Clerk Division Total: $3,960.72 City Manager Department Department Total: $4,021.41 OLYMPIC STATIONERS INC CALENDAR 001-2010-514.31-01 14.08 PORT ANGELES CITY TREASURER Wa State Map-Ziomkowski 001-2010-514.31-01 5.38 OWEST 7-23 a/c 20673023060846 001-2010-514.42-10 11.44 Finance Department Finance Administration Division Total: $30.90 MICROFLEX INC TAX AUDIT PROGRAM JUNE 001-2023-514.41-50 121.76 TAX AUDIT PROGRAM 001-2023-514.41-50 27.27 L • K-6 Page 1 • °'; -`.r''-'i:> Date: 8/13/2008 ~~ ~~, City of Port Angeles I -_- ~ City Council Expenditure Report ~~ ~' *~ F~ From: 7/26/2008 To: 8/8/2008 Vendor QWEST WASHINGTON (AUDITOR), STATE OF Finance Department ACCURINT EQU I FAX GREAT AMERICA LEASING CORP OLYMPIC PRINTERS INC QWEST Finance Department GREAT AMERICA LEASING CORP PITNEY BOWES INC Finance Department GREAT AMERICA LEASING CORP QWEST ® VERIZON WIRELESS Attorney CLALLAM CNTY SHERIFF'S DEPT Attorney CLALLAM CNTY DIST 1 COURT CLALLAM JEFFERSON PUBLIC DFNDR GREAT AMERICA LEASING CORP NAT'L COLLEGE DIST ATTORNEYS QWEST Attorney Description 7-23 a/c 206T302306084B JULY AUDIT HOURS Accounting PERSON SEARCHES CREDIT REPORTS JULY COPIER LEASE BUSINESS CARDS - CORDERY 7-23 a/c 20673023060846 Customer Service JULY COPIER LEASE JULY COPIER LEASE JULY COPIER LEASE JULY COPIER LEASE POSTAGE METER SUPPLIES Reprographics Finance Department JULY COPIER LEASE 7-23 a/c 206T302306084B 7-15 a/c 264230412-00003 Attorney Office JUNE JAIL BILL JAIL MEDICAL/JUNE, 2008 Jail Contributions JULY COURT COSTS Public Defender Fees JULY COPIER LEASE DOMESTIC VIO CONF/STOP GR 7-23 a/c 20673023060846 Prosecution Attorney Account Number 001-2023-514.42-10 001-2023-514.41-50 Division Total: 001-2025-514.41-50 001-2025-514.41-50 001-2025-514.45-31 001-2025-514.31-01 001-2025-514.42-10 Division Total: 001-2080-514.45-31 001-2080-514.45-31 001-2080-514.45-31 001-2080-514.45-31 001-2080-514.31-01 Division Total: Department Total: 001-3010-515.45-31 001-3010-515.42-10 001-3010-515.42-10 Division Total: 001-3012-598.51-23 001-3012-598.51-23 Division Total: 001-3021-515.50-90 001-3021-515.41-50 001-3021-515.45-31 001-3021-515.43-10 001-3021-515.42-10 Division Total: Department Total: 001-4010-558.31-01 001-4010-558.42-10 001-4010-558.42-10 001-4010-558.35-01 Division Total: 001-4020-524.45-31 001-4020-524.31-01 001-4020-524.31-01 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.41-50 Division Total: 001-4030-559.42-10 Invoice Amount 25.74 9,589.20 $9,763.97 30.00 60.00 128.23 58.54 25.74 $302.51 268.55 638.27 607.63 143.72 589.64 $2,247.81 $12,345.19 139.06 11.44 54.98 $205.48 24,152.59 1,699.99 $25,852.58 10,023.67 2,750.00 139.06 575.00 8.58 $13,496.31 $39,554.37 PORT ANGELES CITY TREASURER Office Supplies-Roberds QWEST 7-23 a/c 20673023060846 VERIZON WIRELESS 7-15 a/c 264230412-00003 ZUMAR INDUSTRIES INC WETLAND SIGNS Community Development Planning GREAT AMERICA LEASING CORP JULY COPIER LEASE OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL QWEST 7-23 a/c 20673023060846 VERIZON WIRELESS • ZENOVIC & ASSOCIATES 7-15 a/c 264230412-00003 ENGINEERING -LANDING Community Development Building VERIZON WIRELESS 7-15 a/c 264230412-00003 23.97 14.30 16.23 330.90 $385.40 128.24 27.80 26.23 8.58 51.94 150.00 $392.79 13.00 K-7 Page 2 ,. n`'= F r,~yV Date: 8/13/2008 ~''~ ~ City of Port Angeles I~= ~ ~~z ~ ~ I City Council Expenditure Report . '~~ • r~~ ¢~~ ~~~>ar From: 7/26/2008 To:8/8/2008 Vendor Description Account Number Invoice Amount Community Development Code Compliance Division Total: $13.00 Community Development Department Total: $791.19 CAPACITY PROVISIONING INC INet Chgs-City Hall 001-5010-521.42-12 172.00 QWEST 7-20 a/c 206Z200017790B 001-5010-521.42-10 252.45 7-23 a/c 20673023060846 001-5010-521.42-10 17.16 Police Department Police Administration Division Total: $441.61 BLUMENTHAL UNIFORMS & EQUIP VEST 001-5021-521.31-11 818.05 North Olympic Crime Stoppers 2008 CONTRIBUTION 001-5021-521.44-30 500.00 YAHOO! SUBSCRIBER INFO/SW 001-5021-521.41-50 20.42 QWEST 7-23 a/c 20673023060846 001-5021-521.42-10 17.16 SIRCHIE FINGERPRINT LAB 5-PACK SWAB KIT 001-5021-521.31-01 52.27 Police Department Investigation Division Total: $1,407.90 BLUMENTHAL UNIFORMS & EQUIP BOOT LACES, BELT KEEPERS 001-5022-521.20-80 48.40 RAINCOAT 001-5022-521.20-80 98.43 BRATWEAR JUMPSUIT 001-5022-521.20-80 815.17 Josh Powless VACCINATION 001-5022-521.49-90 70.00 NASRO INC MEMBERSHIP RENEWAL 1 YR 001-5022-521.49-01 40.00 QWEST 7-23 a/c 206T302306084B 001-5022-521.42-10 60.05 SQUAD ROOM EMBLEMS BUSINESS CARDS 001-5022-521.31-01 71.31 Police Department Patrol Division Total: $1,203.36 GREAT AMERICA LEASING CORP SHARP 001-5029-521.45-30 141.33 SHARP ARBC260PI 001-5029-521.45-30 255.05 LEIRA LEIRA CONFERENCE 001-5029-521.43-10 175.00 QWEST 7-23 a/c 20673023060846 001-5029-521.42-10 17.16 WASHINGTON (DOL), STATE OF NOTARY RENEWAL 001-5029-521.41-50 30.00 Police Department Records Division Total: $618.54 Police Department Department Total: $3,671.41 CAPACITY PROVISIONING INC INet Chgs-Fire Station 001-6010-522.42-12 172.00 GREAT AMERICA LEASING CORP JULY COPIER LEASE 001-6010-522.45-31 213.03 OLYMPIC STATIONERS INC PAPER (OFFICE,PRINT SHOP) 001-6010-522.31-01 39.05 PORT ANGELES CITY TREASURER PSAM-Refreshments-Coral 001-6010-522.31-01 15.57 PSAM-Refreshments-Coral 001-6010-522.31-01 10.66 QWEST 7-23 a/c 206T302306084B 001-6010-522.42-10 31.46 7-23 a/c 20673023060846 001-6010-522.42-11 11.44 VERIZON WIRELESS 7-15 a/c 264230412-00002 001-6010-522.42-10 43.35 Fire Department Fire Administration Division Total: $536.56 QWEST 7-23 a/c 20673023060846 001-6020-522.42-10 34.32 VERIZON WIRELESS 7-15 a/c 264395724-00001 001-6020-522.42-10 76.10 Fire Department Fire Supression Division Total: $110.42 QWEST 7-23 a/c 20673023060846 001-6021-522.42-10 2.86 Fire Department Fire Volunteers Division Total: • $2.86 KEN DUBUC Tuition Reimbursement 001-6030-522.43-10 756.00 QWEST 7-23 a/c 20673023060846 001-6030-522.42-10 5.72 K-8 Page 3 =s'crq °"-~'L^.,, Date: 8/13/2008 ~~~;~~. `~' City of Port Angeles ~-, ~,-~ - ~ City Council Expenditure Report `~~ .; ~- From: 7/26/2008 To: 8/8/2008 Vendor Description Account Number VERIZON WIRELESS 7-15 a/c 264230412-00005 001-6030-522.42-10 Fire Department Fire Prevention Division Total: QUILL CORPORATION RENTAL OR LEASE SERVICES 001-6040-522.31-01 QWEST 7-23 a/c 20673023060846 001-6040-522.42-10 SWAIN'S GENERAL STORE INC FIRE PROTECTION EQUIP/SUP 001-6040-522.31-01 Fire Department Fire Training Division Total: SWAIN'S GENERAL STORE INC ROADSIDE,GRNDS,REC, PARK 001-6050-522.31-20 ROAD/HGWY HEAVY EQUIPMENT 001-6050-522.48-10 Fire Department Facilities Maintenance Division Total: QWEST 7-23 a/c 206T302306084B 001-6060-525.42-10 Fire Department Emergency Management Division Total: Fire Department Department Total: COMPLETE LINE, THE GREAT AMERICA LEASING CORP QWEST WASHINGTON (OASI), STATE OF • Public Works-Gen Fnd ASCAP ASM SIGNS OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC QWEST SAFEWAY INC Parks & Recreation CAPACITY PROVISIONING INC CAPTAIN T'S GREAT AMERICA LEASING CORP PACIFIC OFFICE EQUIPMENT INC PORT ANGELES SENIOR CENTER QWEST Parks & Recreation CAPACITY PROVISIONING INC • KIEFER & ASSOCIATES, ADOLPH Leah Gould PARTCH NAME PLATE 001-7010-532.31-01 OFFICE SUPPLIES 001-7010-532.31-01 JULY COPIER LEASE 001-7010-532.45-31 JULY COPIER LEASE 001-7010-532.45-31 7-23 a/c 206T302306084B 001-7010-532.42-10 2nd Qtr 08 Unemployment 001-7010-532.20-60 Pub Wks Administration Division Total: Public Works-Gen Fnd Department Total: MISC PROFESSIONAL SERVICE 001-8010-574.41-50 MISCELLANEOUS SERVICES 001-8010-574.41-50 OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 COPYING MACHINE SUPPLIES 001-8010-574.31-01 7-23 a/c 206T302306084B 001-8010-574.42-10 FOODS: PERISHABLE 001-8010-574.31-01 FOODS:DAIRY PRODUCTS 001-8010-574.31-01 OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 Parks Administration Division Total: INet Chgs-Senior Center 001-8012-555.42-12 SR GAMES SIGNS 001-8012-555.31-01 JULY COPIER LEASE 001-8012-555.45-31 PRINTER CARTRIDGE 001-8012-555.31-60 PRINTING NEWSLETTER 001-8012-555.44-10 ANGELES COMMUNICATIONS PA 001-8012-555.42-10 7-20 a/c 206T217227465B 001-8012-555.42-10 7-23 a/c 20673023060846 001-8012-555.42-10 Senior Center Division Total: INet Chgs-Wm Shore Pool 001-8020-576.42-12 ITEMS FOR RESALE 001-8020-576.34-01 ITEMS FOR RESALE 001-8020-576.34-01 OFFICE SUPPLIES 001-8020-576.31-01 Invoice Amount 39.91 $801.63 180.48 5.72 43.16 $229.36 12.87 68.50 $81.37 31.46 $31.46 $1,793.66 11.91 87.19 760.16 65.02 62.91 1,542.09 $2,529.28 $2,529.28 300.25 706.64 25.79 34.15 8.58 104.29 27.27 6.00 $1,212.97 172.00 8.67 171.55 40.12 1,075.33 1, 726.47 57.46 2.86 $3,254.46 172.00 583.81 20.00 25.17 K-9 Page 4 r.~- ="-'~'~p> Y~~ ~~~' I, `I ~~ -, ~:f./ *•~-~`~ City of Port Angeles City Council Expenditure Report From:7/26/2008 To: 8/8/2008 Date: 8/13/2008 ~ i Vendor Description Account Number Invoice Amount QWEST 7-23 a/c 206T302306084B 001-8020-576.42-10 2.86 WA RECREATION & PARKASSN/WRPA MEMBERSHIPS FOR GOULD, HO 001-8020-576.49-01 332.00 Parks & Recreation William Shore Pool Division Total: $1,135.84 CAPACITY PROVISIONING INC INet Chgs-Cemetery Office 001-8050-536.42-12 172.00 FEDERAL EXPRESS CORP Shipping Chgs pe 7-25 001-8050-536.31-01 5.60 HEPBURN SUPERIOR NURSERY STOCK ~ SUPPLIES 001-8050-536.34-01 323.00 NURSERY STOCK & SUPPLIES 001-8050-536.34-01 355.92 PACIFIC OFFICE EQUIPMENT INC COPYING MACHINE SUPPLIES 001-8050-536.31-01 34.13 QWEST 7-23 a/c 206T302306084B 001-8050-536.42-10 2.86 SHOTWELL CORP, JONATHAN ROAD/HWY MAT NONASPHALTIC 001-8050-536.31-20 448.45 Parks & Recreation Ocean View Cemetery Division Total: $1,341.96 AMSAN OLYMPIC SUPPLY CHEMICAL, COMMERCIAL,BULK 001-8080-576.31-01 21.59 ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 001-8080-576.31-20 201.35 ANGELES MILLWORK & LUMBER CO HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 33.39 BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 7.09 ROAD/HWY MAT NONASPHALTIC 001-8080-576.31-20 73.71 AUTO & TRUCK MAINT. ITEMS 001-8080-576.31-20 41.98 SUPPLIES 001-8080-576.31-20 5.82 FUEL,OIL,GREASE, & LUBES 001-8080-576.31-20 15.60 AUTO & TRUCK MAINT. ITEMS 001-8080-576.31-20 • 54.57 BEACON ATHLETICS HAND TOOLS ,POW&NON POWER001-8080-576.35-01 173.35 HAND TOOLS ,POW&NON POWER001-8080-576.35-01 49.54 CAPACITY PROVISIONING INC INet Chgs-VB Comm Ctr 001-8080-576.42-12 172.00 INet Chgs-Park Facilities 001-8080-576.42-12 172.00 INet Chgs-Park Cameras 001-8080-576.42-12 90.00 INet Chgs-Carnegie 001-8080-576.42-12 172.00 CEDlCONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 379.40 FEI EVERETT 3023(FAMILIAN) PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 315.25 HARTNAGEL BUILDING SUPPLY INC BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 150.65 OLYMPIC STATIONERS INC SUPPLIES 001-8080-576.31-01 83.38 PARKER PAINT MFG CO INC BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 268.53 BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 20.49 PENINSULA SOD SALES & SERVICE SEED,SOD,SOIL&INOCULANT 001-8080-576.31-40 253.66 QWEST 7-23 a/c 206T302306084B 001-8080-576.42-10 11.44 SUNSET DO-IT BEST HARDWARE LAWN MAINTENANCE EQUIP 001-8080-576.31-01 115.01 PIPE FITTINGS 001-8080-576.31-20 17.06 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 24.12 FASTENERS, FASTENING DEVS 001-8080-576.31-20 12.85 FASTENERS, FASTENING DEVS 001-8080-576.35-01 12.92 SUPPLIES 001-8080-576.45-30 14.09 SUPPLIES 001-8080-576.45-30 • 21.14 SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 001-8080-576.31-01 48.25 K-10 Page 5 • ,F ,~ Date: 8/13/2008 ~~ _~ ~+.~ City of Port Angeles '-_--~ City Council Expenditure Report ~~ ~; '" ~,,~-- _ From: 7/26/2008 To: 8/8/2008 Vendor Description Account Number Invoice Amount SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-8080-576.31-01 23.07 HAND TOOLS ,POW&NON POWER001-8080-576.31-20 19.93 SUPPLIES 001-8080-576.31-20 14.61 AUTO & TRUCK ACCESSORIES 001-8080-576.31-20 5.35 AUTO & TRUCK ACCESSORIES 001-8080-576.31-20 13.31 HAND TOOLS ,POW&NON POWER001-8080-576.35-01 8.92 THURMAN SUPPLY PIPE FITTINGS 001-8080-576.31-20 9.04 PIPE FITTINGS 001-8080-576.31-20 32.95 SUPPLIES 001-8080-576.31-20 30.70 PIPE FITTINGS 001-8080-576.31-20 19.35 PIPE FITTINGS 001-8080-576.31-20 10.51 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 156.46 PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 13.05 UNITED RENTALS NORTHWEST INC RENTAULEASE EQUIPMENT 001-8080-576.45-30 1,139.84 VERIZON WIRELESS 6-22 a/c 571136182-00003 001-8080-576.42-10 78.00 WA STATE PATROL SUPPLIES 001-8080-576.49-90 20.00 WASHINGTON (OAST), STATE OF 2nd Qtr 08 Unemployment 001-8080-576.20-60 950.00 XEROX CORPORATION RENTAULEASE EQUIPMENT 001-8080-576.45-31 59.55 • Parks & Recreation Park Facilities Division Total: $5,636.87 Parks & Recreation Department Total: $12,582.10 ANGELES MILLWORK & LUMBER CO HAND TOOLS ,POW&NON POWER001-8112-555.31-20 12.74 QwEST 7-2 a/c 36041707869056 001-8112-555.42-10 30.60 Facilities Maintanance Senior Center Facilities Division Total: $43.34 AQUATIC SPECIALTY SERVICES WATER&SEWER TREATING CHEN001-8120-576.31-05 1,649.31 WATERMILL INC, THE WATER&SEWER TREATING CHEN001-8120-576.31-05 1,028.03 Facilities Maintanance Pool Facilities Division Total: $2,677.34 AMSAN OLYMPIC SUPPLY JANITORIAL SUPPLIES 001-8130-518.31-01 331.28 JANITORIAL SUPPLIES 001-8130-518.31-01 132.90 QwEST 7-23 a/c 206T302306084B 001-8130-518.42-10 2.86 VERIZON WIRELESS 7-22 a/c 571136182-00005 001-8130-518.42-10 13.03 Facilities Maintanance Custodial/Janitorial Svcs Division Total: $480.07 ALL WEATHER HEATING & COOLING . AIR CONDITIONING & HEATNG 001-8131-518.31-20 172.36 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 171.38 HARTNAGEL BUILDING SUPPLY INC BRUSHES (NOT CLASSIFIED) 001-8131-518.31-20 116.75 L & L TOOL SPECIALTIES MACHINERY & HEAVY HRDWARE 001-8131-518.31-20 165.68 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 001-8131-518.48-10 66.50 PARKER PAINT MFG CO INC BRUSHES (NOT CLASSIFIED) 001-8131-518.31-20 92.11 BRUSHES (NOT CLASSIFIED) 001-8131-518.31-20 14.27 QWEST 7-2 a/c 36041753287846 001-8131-518.42-10 39.55 7-16 a/c 206T325724768B 001-8131-518.42-10 57.46 • 7-20 a/c 206T813953623B 001-8131-518.42-10 53.45 7-23 a/c 206T302306084B 001-8131-518.42-10 2.86 K-11 Page 6 ~v:F7 ,F~;- ~ - , ,~~~ y~ `;,, City of Port Angeles City Council Expenditure Report ~.~ `' ~~r~,t.~' From: 7/26/2008 To: 8/8/2008 Date: 8/13/2008 Vendor Description Account Number Invoice Amount Facilities Maintanance Central Svcs Facilities Division Total: $952.37 Facilities Maintanance Department Total: $4,153.12 General Fund Fund Total: $82,257.53 BREWER, DAVID Contract Services 101-1430-557.49-90 100.00 PORT ANGELES CHAMBER OF COMM 2008 MKTG CONTRACT 101-1430-557.50-83 4,046.11 STOKES, ROBERT B ART OBJECTS 101-1430-594.65-10 12,000.00 Convention Center Convention Center Division Total: $16,146.11 Convention Center Department Total: $16,146.11 Lodging Excise Tax Fund Fund Total: $16,146.11 ALPINE PRODUCTS, INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 857.44 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-25 536.09 ANALYTICAL RESOURCES INC ENVIRONMENTAL&ECOLOGICAL 102-7230-542.41-50 560.00 ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 163.14 ANGELES MILLWORK 8~ LUMBER CO SUPPLIES 102-7230-542.31-20 25.32 AUTO & TRUCK MAINT. ITEMS 102-7230-542.31-25 9.76 BLAKE SAND & GRAVEL INC ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 35.88 SUPPLIES 102-7230-542.31-20 31.07 CAPACITY PROVISIONING INC INet Chgs-Corp Yard 102-7230-542.42-12 172.00 HERMANN BROS LOGGING & CONST SUPPLIES 102-7230-542.47-10 15.00 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 1,039.26 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 2,240.20 MORNINGSIDE BUILDING MAINT&REPAIR SER 102-7230-542.41-50 80.77 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 102-7230-542.31-01 66.92 PUD #1 OF CLALLAM COUNTY Lauridsen Blvd & L St 102-7230-542.47-10 12.76 Woodhaven/Glf Course Rd 102-7230-542.47-11 14.96 QWEST 7-23 a/c 20673023060846 102-7230-542.42-10 11.44 SHOTWELL CORP, JONATHAN SEED,SOD,SOIL&INOCULANT 102-7230-542.47-10 22.77 SUNSET DO-IT BEST HARDWARE FIRST AID & SAFETY EQUIP. 102-7230-542.31-01 18.04 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-25 53.81 HAND TOOLS ,POW&NON POWER102-7230-542.31-25 70.25 SPRAYING EQUIPMENT 102-7230-542.31-25 76.47 PIPE FITTINGS 102-7230-542.31-25 6.03 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 102-7230-542.31-25 163.15 UNITED RENTALS NORTHWEST INC ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 474.79 VERIZON WIRELESS 6-22 a/c 571136182-00003 102-7230-542.42-10 64.36 WASHINGTON (OASI), STATE OF 2nd Qtr 08 Unemployment 102-7230-542.20-60 976.43 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 102-7230-542.45-31 119.15 Public Works-Street Street Division Total: $7,917.26 Public Works-Street Department Total: $7,917.26 Street Fund Fund Total: $7,917.26 FOSTER PEPPER PLLC RAYONIER LEGAL FEES 103-1511-558.41-50 4,124.50 PORT ANGELES CITY TREASURER PABA Mtg-West 103-1511-558.31-01 K 1.225 • :~ r Page 7 ~,c-' --~r~"w:; Date: 8/13/2008 ~~~_ `~ City of Port Angeles ~' ' == --'~ City Council Expenditure Report ~~_~~~~. ~~`'~~°>~~~~~' From: 7/26/2008 To: 8/8/2008 • ~` Vendor Description Account Number Invoice Amount VERIZON WIRELESS 7-15 a/c 264230412-00003 103-1511-558.42-10 16.23 Economic Development Economic Development Division Total: $4,152.98 awEST 7-23 a/c 20673023060848 103-1512-558.42-10 2.86 VERIZON WIRELESS 7-15 a/c 264230412-00003 103-1512-558.42-10 32.46 Economic Development Archaeologist Division Total: $35.32 Economic Development Department Total: $4,188.30 Economic Development Fund Total: $4,188.30 AHRENS, KENNETH E Rental Fees 107-5160-528.45-30 700.00 CAPTAIN T's GIFT PEN 107-5160-528.31-01 16.26 CLALLAM CNTY DEPT OF COMM DEV SHINDLER 107-5160-528.51-01 230.02 Steve Romberg GIFT 107-5160-528.31-01 151.75 OWEST 7-23 a/c 206T411918873B 107-5160-528.42-10 57.46 7-23 a/c 20673023060846 107-5160-528.42-10 62.91 VERIZON WIRELESS 7-15 a/c 864212186-00002 107-5160-528.42-10 112.95 Pencom Pencom Division Total: $1,331.35 Pencom Department Total; $1,331.35 Pencom Fund Fund Total: $1,331.35 CLALLAM CNTY HOUSING AUTHORITY CONSULTING SERVICES 172-2359-559.41-50 150,970.29 • PA Housing Rehabilitation Housing Authority Division Total: $150,970.29 PA Housing Rehabilitation Department Total: $150,970.29 PA Housing Rehab Proj Fund Total: $150,970.29 LOWER ELWHA TRIBAL POLICE REFUND OVERPAYMENT 174-0000-213.10-90 75.00 Division Total; $75.00 Department Total: $75.00 CHAPMAN JR, HOWARD E UMPIRE PAYMENT 174-8221-574.41-50 66.00 FEDERAL EXPRESS CORP Shipping Chgs pe 7-25 174-8221-574.31-01 7.43 Chris Howland SOFTBALL REFUND CHRIS HOW 174-8221-347.60-20 25.00 Nichole Kersieck SOFTBALL REFUND NICHOLE K 174-8221-347.60-20 25.00 Amber Mozingo TENNIS PHOTO SUPPLIES 174-8221-574.31-01 55.48 PIMENTEL, HENRY UMPIRE PAYMENT 174-8221-574.41-50 22.00 QWEST 7-23 a/c 20673023060846 174-8221-574.42-10 2.86 RAMSEY, SCOTT UMPIRE PAYMENT 174-8221-574.41-50 682.00 ROONEY, RANDY L UMPIRE PAYMENT 174-8221-574.41-50 550.00 STEWART, PETER ALLAN UMPIRE PAYMENT 174-8221-574.41-50 66.00 THAYER, JEFFREY UMPIRE PAYMENT 174-8221-574.41-50 88.00 WA AMATEUR SOFTBALL ASSN SOFTBALL REGISTER WITH WA 174-8221-574.49-01 1,362.00 WRITTEN, BILL P UMPIRE PAYMENT 174-8221-574.41-50 176.00 Recreation Activities Sports Programs Division Total; $3,127.77 Amber Mozingo REIM EVENT SUPPLIES 174-8222-574.31-01 491.97 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 174-8222-574.31-01 72.63 PARTY OUTFITTERS INC FUN DAY FINAL PYMT 174-8222-574.41-50 2,691.88 OwEST 7-23 a/c 20673023060846 174-8222-574..42-10 2.86 K-13 Page 8 ,~c c-•~~-' ' "~r Date: 8/13/2008 ,~ ~ ~ ' City of Port Angeles I, - _- - City Council Expenditure Report ,,~ :, ~~: 4~. °=•Y~~ From: 7/26/2008 To: 8/8/2008 Vendor Description Account Number Invoice Amount Recreation Activities Special Events Division Total: $3,259.34 ALBERTSONS INC SUPPLIES 174-8224-574.31-01 19.40 CAPTAIN T'S SUPPLIES 174-8224-574.31-01 170.19 Karenann Mygind RFD AFTER SCHOOL PYMT 174-8224-347.60-23 179.50 Amber Mozingo DAY CAMP SUPPLIES 174-8224-574.31-01 8.67 Vertical World FIELD TRIP DAY CAMP 174-8224-574.31-01 36.00 OLYMPIC RAFT & KAYAK FIELD TRIP 174-8224-574.31-01 714.79 OLYMPIC SKATE CENTER SUPPLIES 174-8224-574.31-01 155.00 SUPPLIES 174-8224-574.31-01 125.00 PENINSULA COLLEGE ADV CAMP FIELD TRIP 174-8224-574.31-01 542.00 PORT ANGELES CITY TREASURER Refund Canceled Class 174-8224-347.60-23 10.00 Refund Canceled Class 174-8224-347.60-23 10.00 Day Camp Trip-Rengiil 174-8224-574.31-01 22.73 Day Camp Supplies-VanZant 174-8224-574.31-01 29.23 OWEST 7-23 a/c 206T302306084B 174-8224-574.42-10 2.86 Recreation Activities Youth/Family Programs Division Total: $2,025.37 Recreation Activities Department Total: $8,412.48 Recreational Activities Fund Total: $8,487.48 Home Storage Solutions RACE DECK 182-5423-521.31-01 3,181.54 Drug Task Force Drug Task Force Division Total: $3,181.54 Drug Task Force Department Total: $3,181.54 Drug Task Force Fund Total: $3,181.54 BILL'S PLUMBING & HEATING INC SANIKAN RAYONIER MILL PAR 186-0000-239.91-00 85.00 Division Total: $85.00 Department Total: $85.00 • • Waterfront Trail Fund Total: $85.00 BANK OF NEW YORK-DEBT SVC WIRE Debt Service Pmt-EFT 214-2434-591.71-10 120,000.00 Debt Service Pmt-EFT 214-2434-592.81-10 64,632.50 Debt Service 2005 LTGO Bond-WUGA Division Total: $184,632.50 Debt Service Department Total: $184,632.50 2005 LTGO Bond-WUGA Fund Total: $184,632.50 CLALLAM TRANSIT SYSTEM GATEWAY GRANT BILLING 310-7965-595.65-10 804,231.10 LINDBERG & SMITH ARCHITECTS INC GATEWAY SIGNS 310-7965-595.65-10 3,775.64 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 310-7965-595.65-10 571.81 ELECTRICAL EQUIP & SUPPLY 310-7965-595.65-10 44.04 Capital Projects-Pub Wks ST-Multi-Modal Transp Ctr Division Total: $808,622.59 Capital Projects-Pub Wks Department Total: $808,622.59 Capital Improvement Fund Total: $808,622.59 PARSONS RCI, INC PW CONSTRUCTION & RELATED 328-7950-595.65-10 1,537,408.00 SUNSET DO-IT BEST HARDWARE BATTERY-CEDAR ST BARRICAD 328-7950-595.65-10 • 13.45 Capital Projects-Pub Wks 8th St Bridge Reconst Division Total: $1,537,421.45 K-14 Page 9 <;F7,q ,~~~'' ~--'s.*,>. Date: 8/13/2008 ,,~,~~~ City of Port Angeles ~ ~ City Council Expenditure Report rr ~,. ~~~' From: 7/26/2008 To:8/8/2008 Vendor Description Account Number Invoice Amount Capital Projects-Pub Wks Department Total: $1,537,421.45 8th St Bridge Reconstr Fund Total: $1,537,421.45 ASPLUNDH TREE EXPERT CO REFUND OVERPAYMENT 401-0000-213.10-90 1,813.10 GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 952.36 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 380.69 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 352.31 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 612.51 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 391.09 FASTENERS, FASTENING DEVS 401-0000-141.40-00 405.42 ADAMS, CAITLIN N UB CR REFUND-FINALS 401-0000-122.10-99 71.25 ALANI, RYAN N DEPOSIT REFUND 401-0000-122.10-99 250.00 ARDITI, AMBER R UB CR REFUND-FINALS 401-0000-122.10-99 87.45 ARMSTRONG, AMANDA L UB CR REFUND-FINALS 401-0000-122.10-99 52.59 BEATTIE, JONATHAN R UB CR REFUND-FINALS 401-0000-122.10-99 70.21 BEELER, LAWRENCE R OVERPAYMENT-1312 E 1ST ST 401-0000-122.10-99 117.72 BOYD, DARCI L UB CR REFUND-FINALS 401-0000-122.10-99 62.77 BROZNITSKY, BRIAN UB CR REFUND-FINALS 401-0000-122.10-99 50.01 COOK, TRINA UB CR REFUND-FINALS 401-0000-122.10-99 600 71 DAMS, CERENA L UB CR REFUND-FINALS 401-0000-122.10-99 . 72.70 DAMS, KELSEYA UB CR REFUND-FINALS 401-0000-122.10-99 9.43 ELLIS, JASON L UB CR REFUND-FINALS 401-0000-122.10-99 185.57 ELOFSON-GILBERTSON, ROBERT UB CR REFUND-FINALS 401-0000-122.10-99 33.65 FOWLER, JEFFREY W UB CR REFUND-FINALS 401-0000-122.10-99 20.65 GREENE, PAMULA K UB CR REFUND-FINALS 401-0000-122.10-99 26.26 HALL, STEVEN F OVERPAYMENT-233 E 9TH ST 401-0000-122.10-99 50.00 HART, CHRISTY A DEPOSIT REFUND 401-0000-122.10-99 70.20 DEPOSIT REFUND 401-0000-122.10-99 54.80 HART, BOBBIE E UB CR REFUND-FINALS 401-0000-122.10-99 77.65 HOLMQUIST, DAVID UB CR REFUND-FINALS 401-0000-122.10-99 14.94 JONES, SEAN UB CR REFUND-FINALS 401-0000-122.10-99 56.84 KILZER, TAMSEN R UB CR REFUND-FINALS 401-0000-122.10-99 54.21 KLOCK, RYAN A UB CR REFUND-FINALS 401-0000-122.10-99 159.33 LINTON, SARAH J UB CR REFUND-FINALS 401-0000-122.10-99 158.92 MILLER, LINDSEY UB CR REFUND-FINALS 401-0000-122.10-99 32.81 MILLER, SEAN P UB CR REFUND-FINALS 401-0000-122.10-99 71.52 PEARSON, ALAN UB CR REFUND-FINALS 401-0000-122.10-99 71.26 POE, DOROTHY E UB CR REFUND-FINALS 401-0000-122.10-99 60.26 RABER, BERT E UB CR REFUND-FINALS 401-0000-122.10-99 98.95 REEVES, HEATHER L DEPOSIT REFUND 401-0000-122.10-99 125.00 • RHYNE, RUTH UB CR REFUND-FINALS 401-0000-122.10-99 187.97 SCHROEDER, SANDRA C UB CR REFUND-FINALS 401-0000-122.10-99 103.59 STEINMETZ, DALE i~ GINA UB CR REFUND-FINALS 401-0000-122.10-99 63.31 K-15 Page 10 ,fin ~-'~'~~~~ Date:B/13/2008 ~~r-m ~- -~I City of Port Angeles City Council Expenditure Report ~~s' `r~-~r~*„-'' From:7/26/2008 To: 8/8/2008 • Vendor Description Account Number Invoice Amount VALDEPENA, MEGAN L UB CR REFUND-FINALS 401-0000-122.10-99 34.88 VENSKE, ROXANNE R UB CR REFUND-FINALS 401-0000-122.10-99 6.67 wooDHOUSE, NICOLE UB CR REFUND-FINALS 401-0000-122.10-99 50.25 wRAY, HUNTER C UB CR REFUND-FINALS 401-0000-122.10-99 89.01 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -33.19 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 253.80 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 126.90 SETON IDENTIFICATION PRODUCTS FLAGS,POLES,BANNERS,ACCES 401-0000-237.00-00 -24.23 SHAKESPEARE COMPOSITES LUMBER& RELATED PRODUCTS 401-0000-141.40-00 701.49 LUMBER& RELATED PRODUCTS 401-0000-237.00-00 -54.36 Division Total: $9,281.23 Department Total: $9,281.23 CAPACITY PROVISIONING INC INet Chgs-Lt-Engineering 401-7111-533.42-12 225.24 Public Works-Electric Engineering-Electric Division Total: $225.24 CAPACITY PROVISIONING INC INet Chgs-Lt-Resource Mgt 401-7120-533.42-12 225.24 Public Works-Electric Power Systems Division Total: $225.24 ANGELES MILLWORK &LUMBER CO PAINTS,COATINGS,WALLPAPER 401-7180-533.31-01 26.81 PAINTS,COATINGS,WALLPAPER 401-7180-533.34-02 2.92 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 24.82 • CAMERA CORNER PHOTOGRAPHIC EQUIPMENT 401-7180-533.31-01 184.17 CAPACITY PROVISIONING INC INet Chgs-Light 401-7180-533.42-12 1,658.05 Escl CONSULTING SERVICES 401-7180-533.41-50 1,672.00 GREAT AMERICA LEASING CORP JULY COPIER LEASE 401-7180-533.45-31 186.66 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 571.81 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 563.21 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 334.31 LENOVO COMPUTER HARDWARE&PERIPH1401-7180-533.31-60 3,630.21 Kathy Trainor MILEAGE REIMBURSEMENT 401-7180-533.43-10 25.62 MORNINGSIDE BUILDING MAINT&REPAIR SER 401-7180-533.41-50 242.30 NORTH COAST ELECTRIC COMPANY TAPE(NOT DP,SOUND,VIDEO) 401-7180-533.31-01 570.34 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 17.62 HAND TOOLS ,POW&NON POWER401-7180-533.35-01 90.70 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.49-90 61.59 LAUNDRY/DRY CLEANING SERV 401-7180-533.49-90 61.59 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 428.21 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 21.66 PARSINEN LANDSCAPE MAINT INC Landscape Maintenance 401-7180-533.48-10 3,826.73 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 234.73 PORT ANGELES POWER EQUIPMENT HAND TOOLS ,POW&NON POWER401-7180-533.35-01 31.43 PORT OF PORT ANGELES Lease Fees 401-7180-533.45-30 4,100.00 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 401-7180-533.31-01 • 261.52 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 90.08 K-16 Page 11 4,,~:.FrRU .F--f- -~,~+ Date: 8/13/2008 ~~ ~~ City of Port Angeles City Council Expenditure Report :.-~--,r ,.~.. ` `"'~~ From: 7/26/2008 To: 8/8/2008 • `~~}~ Vendor Description Account Number Invoice Amount OWEST 7-16 a/c 20673238799966 401-7180-533.42-10 54.54 7-16 a/c 20673238819986 401-7180-533.42-10 54.54 7-16 a/c 206T322760994B 401-7180-533.42-10 54.54 7-16 a!c 20673261570006 401-7180-533.42-10 54.54 7-23 a/c 20673023060846 401-7180-533.42-10 25.74 SETON IDENTIFICATION PRODUCTS FLAGS,POLES,BANNERS,ACCES 401-7180-533.31-01 312.68 SNAP-ON TOOLS - CHUGGER DEANE HAND TOOLS ,POW&NON POWER401-7180-533.35-01 576.37 STELLAR INDUSTRIAL SUPPLY INC FIRST AID & SAFETY EQUIP. 401-7180-533.31-01 589.33 SUNSET DO-IT BEST HARDWARE PAINTS,COATINGS,WALLPAPER 401-7180-533.31-20 180.03 FASTENERS, FASTENING DEVS 401-7180-533.34-02 18.53 FASTENERS, FASTENING DEVS 401-7180-533.34-02 39.21 HARDWARE,AND ALLIED ITEMS 401-7180-533.35-01 23.38 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 23.78 VERIZON WIRELESS 7-28 a/c 271138138-00003 401-7180-533.42-10 60.34 WAGNER-SMITH EQUIPMENT CO HAND TOOLS ,POW&NON POWER401-7180-533.35-01 142.12 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 587.08 ZEE MEDICAL SERVICE CO FIRST AID & SAFETY EQUIP. 401-7180-533.31-01 82.47 Public Works-Electric Electric Operations Division Total: $21,798.31 Public Works-Electric Department Total: $22,248.79 Electric Utility Fund Fund Total: $31,530.02 DEFUSCO INDUSTRIAL SUPPLY SUPPLIES 402-0000-237.00-00 -34.99 FEI EVERETT 3023(FAMILIAN) PIPE FITTINGS 402-0000-141.40-00 116.58 TRIDENT WATER WORKS INC PIPE FITTINGS 402-0000-141.40-00 1,463.33 PIPE FITTINGS 402-0000-141.40-00 -1,463.33 Invoice/Tax Adjustment 402-0000-141.40-00 -1,463.33 Invoice/TaxAdjustment 402-0000-141.40-00 1,586.25 Invoice/TaxAdjustment 402-0000-141.40-00 1,463.33 Invoice/Tax Adjustment 402-0000-141.40-00 -1,586.25 Division Total: $81.59 Department Total: $81.59 ACF WEST, INC SUPPLIES 402-7380-534.31-20 495.59 AMSAN OLYMPIC SUPPLY WATER&SEWER TREATING CHEN402-7380-534.31-05 224.23 ANGELES MILLWORK 8 LUMBER CO HARDWARE,AND ALLIED ITEMS 402-7380-534.31-01 12.67 BLAKE SAND ~ GRAVEL INC SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 43.09 CAPACITY PROVISIONING INC INet Chgs-Water 402-7380-534.42-12 356.82 CED/CONSOLIDATED ELEC DIST INC POWER GENERATION EQUIPMEN 402-7380-534.31-20 3,773.51 CRAIG SAAR EXCAVATING, LLC CONSTRUCTION SERVICES,GEN 402-7380-534.48-10 5,311.60 CONSTRUCTION SERVICES,GEN 402-7380-534.48-10 2,655.80 DEFUSCO INDUSTRIAL SUPPLY SUPPLIES 402-7380-534.31-01 451.54 • EVERGREEN RURAL WATER OF WA HUMAN SERVICES 402-7380-534.43-10 155.00 FEDERAL EXPRESS CORP Shipping Chgs pe 7-25 402-7380-534.42-10 25.69 FEI EVERETT 3023(FAMILIAN) PIPE FITTINGS 402-7380-534.31-20 164.21 K-17 Page 12 ~/~` ~~:cr,~~y~~ .~ t~~;; ~ - I -~;: ~~ ~ - ~~~_ _ , ~` ~~_~.~~' City of Port Angeles City Council Expenditure Report rom: 7/26/2008 To: 8/8/2008 Date: 8/13/2008 Vendor Description Account Number Invoice Amount FEI EVERETT 3023(FAMILIAN) PIPE FITTINGS 402-7380-534.31-20 111.77 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 402-7380-534.31-20 17.06 JCI-JONES CHEMICALS INC WATER&SEWER TREATING CHEN402-7380-534.31-05 2,016.56 WATER&SEWER TREATING CHEN402-7380-534.31-05 -750.00 LAB/coR, INC TESTING&CALIBRATION SERVI 402-7380-534.41-50 385.00 OLYMPIC LAUNDRY & DRY CLEANERS Laundry Chgs 402-7380-534.31-01 7.59 PORT ANGELES CITY TREASURER Reimb Cell Phone-Owens 402-7380-534.42-10 50.00 PUD #1 OF CLALLAM COUNTY Crown Z Water Rd 402-7380-534.47-10 18.04 OwEST 7-23 a/c 206T411255315B 402-7380-534.42-10 64.28 7-23 a/c 206T302306084B 402-7380-534.42-10 14.30 SANDERSON SAFETY SUPPLY CO FIRST AID & SAFETY EQUIP. 402-7380-534.31-01 166.64 FIRST AID & SAFETY EQUIP. 402-7380-534.31-01 119.74 WATER SEWAGE TREATMENT EQ402-7380-534.31-01 320.20 SHOTWELL CORP, JONATHAN SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 4.88 SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 8.13 SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 3.25 SUNSET DO-IT BEST HARDWARE PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 55.02 SUPPLIES 402-7380-534.31-20 7.64 PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 90.36 FASTENERS, FASTENING DEVS 402-7380-534.31-20 20.34 SWAIN'S GENERAL STORE INC TAPE(NOT DP,SOUND,VIDEO) 402-7380-534.31-01 10.12 SUPPLIES 402-7380-534.31-01 3.40 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 12.57 PIPE AND TUBING 402-7380-534.31-20 33.95 PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 25.39 PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 32.34 PIPE AND TUBING 402-7380-534.31-20 62.00 TWISS ANALYTICAL LABORATORIES TESTING&CALIBRATION SERVI 402-7380-534.41-50 165.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 165.00 UNITED RENTALS NORTHWEST INC RENTAL/LEASE EQUIPMENT 402-7380-534.45-30 1,670.02 WA STATE DEPARTMENT OF ECOLOGY MISC PROFESSIONAL SERVICE 402-7380-534.49-90 814.00 WHISTLE WORKWEAR FIRST AID & SAFETY EQUIP. 402-7380-534.31-01 454.47 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 402-7380-534.45-31 59.57 Public Works-Water Water Division Total: $19,908.38 Public Works-Water Department Total: $19,908.38 • • Water Fund Fund Total: $19,989.97 GOOD MAN, INC. REF DUP PMT INV 19622 403-0000-213.10-90 132.00 RAYONIER DUP PMT INV 18980 & 18787 403-0000-213.10-90 650.84 USA BLUEBOOK LAB EQUIP,BIO,CHEM,ENVIR 403-0000-237.00-00 -13.16 WSG SOLUTIONS, INC WATER SEWAGE TREATMENT EQ403-0000-237.00-00 -264.89 • Division Total: $504.79 Department Total: $504.79 K-18 Page 13 c ° -xT'" '> Date: 8/13/2008 ,;~,/ ``` City of Port Angeles _ - - City Council Expenditure Report ~~ , • `~ -~'T..~-S' From: 7/26/2008 To: 8/8/2008 Vendor Description Account Number Invoice Amount BRANOM INSTRUMENT COMPANY WATER SEWAGE TREATMENT EQ403-7480-535.35-01 747.67 CAPACITY PROVISIONING INC INet Chgs-Wastewater 403-7480-535.42-12 654.17 COLE INDUSTRIAL INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 493.52 CRAIG BAAR EXCAVATING, LLC PW CONSTRUCTION & RELATED 403-7480-535.48-10 5,842.76 CSK AUTO INC (SCHUCK'S) ELECTRICAL EQUIP & SUPPLY 403-7480-535.35-01 481.79 FEDERAL EXPRESS CORP Shipping Chgs pe 7-25 403-7480-535.42-10 27.53 FEI EVERETT 3023(FAMILIAN) EQUIP. MAINT. AUTO,TRUCK 403-7480-535.31-20 260.16 GOLDEN HARVEST, INC EQUIPMENT MAINTENANCE,REC 403-7480-535.35-01 623.30 JCI-JONES CHEMICALS INC CHEM RAW MATERIALS MFG 403-7480-535.31-05 5,837.70 KAMAN INDUSTRIAL TECHNOLOGIES ELECTRICAL EQUIP & SUPPLY 403-7480-535.35-01 1,284.26 PARSINEN LANDSCAPE MAINT INC Landscape Maintenance 403-7480-535.48-10 767.40 PORT ANGELES CITY TREASURER Lab Supplies-Young 403-7480-535.31-01 5.98 Safety Mtg Lunch-Young 403-7480-535.43-10 42.74 Safety Mtg Lunch-Young 403-7480-535.43-10 5.15 PORT ANGELES POWER EQUIPMENT LAWN MAINTENANCE EQUIP 403-7480-535.31-01 75.81 QWEST 7-23 a/c 206T302306084B 403-7480-535.42-10 22.88 SANDERSON SAFETY SUPPLY CO FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 172.70 FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 119.74 • SWAIN'S GENERAL STORE INC BLANKET PURCHASE ORDER 403-7480-535.31-01 35.73 BLANKET PURCHASE ORDER 403-7480-535.31-01 15.04 BLANKET PURCHASE ORDER 403-7480-535.31-01 12.80 FENCING 403-7480-535.31-20 31.67 USA BLUEBOOK LAB EQUIP,BIO,CHEM,ENVIR 403-7480-535.31-01 169.75 VERIZON WIRELESS 7-22 a./c 571136182-00004 403-7480-535.42-10 14.79 WHISTLE WORKWEAR FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 121.95 WSG SOLUTIONS, INC WATER SEWAGE TREATMENT EQ403-7480-535.31-20 3,418.29 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 403-7480-535.45-31 59.58 Public Works-WW/Stormwtr Wastewater Division Total: $21,344.86 Public Works-WW/Stormwtr Department Total: $21,344.86 Wastewater Fund Fund Total: $21,849.65 CAPACITY PROVISIONING INC -Net Chgs-SW-Corp Yard 404-7580-537.42-12 187.00 MORNINGSIDE BUILDING MAINT&REPAIR SER 404-7580-537.41-50 80.78 NAPA AUTO PARTS JANITORIAL SUPPLIES 404-7580-537.31-01 24.65 PEN PRINT INC PRINTING,SILK SCR,TYPSET 404-7580-537.44-10 178.86 PORT ANGELES CITY TREASURER Office Supplies-Stromski 404-7580-537.31-01 43.35 QWEST 7-23 a/c 206T302306084B 404-7580-537.42-10 5.72 Public Works-Solid Waste Solid Waste-Collections Division Total: $520.36 Public Works-Solid Waste Department Total: $520.36 Solid Waste-Collections Fund Total: $520.36 • 3P DELIVERY LLC REFUND OVERPAYMENT 405-0000-213.10-90 450.63 REFUND OVERPAYMENT 405-0000-213.10-90 251.61 AIR-FLO HEATING REFUND OVERPAYMENT 405-0000-213.10-90 94.32 K-19 Page 14 .c c ~J f 7-~'~%>. Date: 8/13/2008 m7~~_ - ~" ~~ City of Port Angeles - I City Council Expenditure Report ~~,: 5"_ .~ 4: ,: , „:,.~,~.+- From. 7/26/2008 To: 8/8/2008 • Vendor Description Account Number Invoice Amount CLALLAM COUNTY PUBLIC WORKS REFUND OVERPAYMENT 405-0000-213.10-90 20.00 FAIRCHILD FLOORS FAIRCHILD FLOORS 405-0000-213.10-90 36.90 FORMOST BUILDERS, INC REFUND OVERPAYMENT 405-0000-213.10-90 161.65 HIGH TIDE SEAFOODS REFUND OVERPAYMENT 405-0000-213.10-90 10.00 OLYMPIC ELECTRIC REFUND OVERPAYMENT 405-0000-213.10-90 15.20 PENINSULA BOTTLING REFUND OVERPAYMENT 405-0000-213.10-90 17.73 PETTIT OIL REFUND OVERPAYMENT 405-0000-213.10-90 5.00 REFUND OVERPAYMENT 405-0000-213.10-90 15.00 SUNSET WIRE & ROPE REF OVERPAYMENT 405-0000-213.10-90 148.11 WALL DESIGN, INC REFUND OVERPAYMENT 405-0000-213.10-90 1,954.49 ADAPT CONSULTING INC AMUSEMENT,DECORATIONS,ENT 405-0000-237.00-00 -77.40 BUSCH SYSTEMS INTL INC AMUSEMENT,DECORATIONS,ENT405-0000-237.00-00 -114.08 Division Total: $2,989.16 Department Total: $2,989.16 ADAPT CONSULTING INC AMUSEMENT,DECORATIONS,ENT 405-7538-537.44-10 998.78 BUSCH SYSTEMS INTL INC AMUSEMENT,DECORATIONS,ENT405-7538-537.44-10 1,472.18 CAPACITY PROVISIONING INC INet Chgs-SW-Transfer Stn 405-7538-537.42-12 187.00 CLALLAM CNTY ROAD DEPT BLDG CONSTRUC. SERVICES- 405-7538-537.49-90 1,932.72 PORT ANGELES CITY TREASURER Carpet for Fair Booth-HF 405-7538-537.31-01 43.35 QWEST 7-23 a/c 206T302306084B 405-7538-537.42-10 11.44 USDA APHIS MANAGEMENT SERVICES 405-7538-537.41-50 14,491.89 w,asrE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 405-7538-537.41-51 1,206.09 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 405-7538-537.45-31 59.58 Public Works-Solid Waste SW -Transfer Station Division Total: $20,403.03 WASHINGTON (ECOLOGY), STATE OF 2007 HAZARDOUS WASTE EDU 405-7585-537.49-90 46.00 Public Works-Solid Waste Solid Waste-Landfill Division Total: $46.00 Public Works-Solid Waste Department Total: $20,449.03 Solid Waste-LF/Trf Stn Fund Total: $23,438.19 CLALLAM CNN TREASURER 1% COLLECTION FEE YTD 406-7412-538.41-50 4,128.85 City of Bellevue NPDES II PERMIT APPEAL 406-7412-594.41-50 5,000.00 QWEST 7-23 a/c 206T302306084B 406-7412-538.42-10 2.82 Public Works-WW/Stormwtr Stormwater Division Total: $9,131.67 Public Works-WW/Stormwtr Department Total: $9,131.67 Stormwater Fund Fund Total: $9,131.67 CLALLAM CNTY EMS Medic I Advisory 409-6025-526.41-50 600.00 Jake Patterson CLOTHING ALLOWANCE 409-6025-526.20-80 32.48 Jeremy Church CLOTHING ALLOWANCE 409-6025-526.20-80 29.31 MOROZ, JAMES EDUCATIONAL SERVICES 409-6025-526.31-08 50.00 QWEST 7-23 a/c 20673023060846 409-6025-526.42-10 34.32 VERIZON WIRELESS 7-15 a/c 264395724-00001 409-6025-526.42-10 114.15 Fire Department Medic 1 Division Total: $860.26 Fire Department Department Total: $860.26 K-20 • • Page 15 • ~, ~_ F rq~V } _ - -- ~' Date: 8/13/2008 ~~t~,~.-~~t City of Port Angeles f7 City Council Expenditure Report °,~~~; ~~~~~ x' From: 7/26/2008 To: 8/8/2008 Vendor ALL WEATHER HEATING & COOLING GLASS SERVICES CO INC Candace Dorsett Dale Holiday Eloise Kailin George Baron Linda Kheriaty Patricia Wiley Tiffany Passaro William Shaw NIAGRA CONSERVATION CORP TRACY'S INSULATION Public Works-Electric Medic 1 Utility r HUGHES UTILITIES LTD Public Works-Electric FOSTER PEPPER PLLC Public Works-Water CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE Conservation Loans Public Works-Electric Conservation ELECTRICAL EQUIP & SUPPLY Electric Projects Public Works-Electric Electric Utility CIP LEGAL SERVICES-ELWHA DAM Water Projects Public Works-Water Fund Total: 451-7188-594.65-10 Division Total: Department Total: Fund Total: 452-7388-594.41-50 Division Total: Department Total: Water Utility CIP Fund Total: Description Account Number Fund Total: 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 421-7121-533.49-86 Division Total: Department Total: Invoice Amount $860.26 915.00 139.50 75.00 25.00 1,330.00 25.00 25.00 50.00 50.00 50.00 79.50 1,238.33 $4,002.33 $4,002.33 $4,002.33 342.54 $342.54 $342.54 FRONTIER BANK CONSTRUCTION SERVICES,HEA 453-7488-594.65-10 PRIMO CONSTRUCTION INC CONSTRUCTION SERVICES,HEA 453-7488-594.65-10 Public Works-WW/Stormwtr Wastewater Projects Division Total: Public Works-WW/Stormwtr Department Total: Wastewater Utility CIP Fund Total: PENINSULA DAILY NEWS I-BEAM PUBLIC HEARING AD 454-7588-594.44-10 Public Works-Solid Waste Solid Waste Coll Projects Division Total: Public Works-Solid Waste Department Total: $342.54 133.50 $133.50 $133.50 $133.50 17, 267.02 357,081.74 $374,348.76 $374,348.76 $374,348.76 133.65 $133.65 $133.65 Solid Waste Utility CIP Fund Total: $133.65 APPLIED INDUSTRIAL TECHNOLOGY AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -2.92 CSK AUTO INC (SCHUCK'S) AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 64.71 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 41.25 IBS INCORPORATED AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 52.41 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 354.33 MCMASTER-GARB SUPPLY CO • OFFICE SUPPLIES, GENERAL 501-0000-237.00-00 -6.08 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 49.90 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 40.79 K-21 Page 16 `'F~ ;;~;~~~ _,w,,~ --°) ,~~. ~; `~: f: .,.,. ~-~~~~«~S'~` City of Port Angeles City Council Expenditure Report From: 7/26/2008 To: 8/8/2008 Date: 8/13/2008 Vendor Description Account Number Invoice Amount PETTIT OIL COMPANY Diesel 501-0000-141.20-00 954.75 Division Total: $1,549.14 Department Total: $1,549.14 APPLIED INDUSTRIAL TECHNOLOGY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 37.60 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 23.77 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 56.40 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 42.38 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 99.94 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 7.46 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 9.75 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 35.86 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 11.82 CAPACITY PROVISIONING INC INet Chgs-Equip Services 501-7630-548.42-12 41.00 CHEVRON USA GASOLINE PURCHASE 501-7630-548.32-10 85.22 CRASH SUPPLY INC AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 63.39 CSK AUTO INC (SCHUCK'S) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 64.73 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 78.85 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 233.06 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 31.33 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 339.76 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2.73 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -510.16 FAR-WEST MACHINE & HYDRAULICS EXTERNAL LABOR SERVICES 501-7630-548.48-10 470.38 FERRELLGAS INC Propane Chgs 501-7630-548.32-12 716.94 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 76.91 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 177.67 IBS INCORPORATED AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -16.21 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -45.95 KAMAN INDUSTRIAL TECHNOLOGIES AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 34.60 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 162.96 LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.48-10 278.09 EXTERNAL LABOR SERVICES 501-7630-548.48-10 116.20 LINCOLN INDUSTRIAL CORD AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 603.39 MATCO TOOLS AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 46.56 MCMASTER-GARB SUPPLY CO OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 78.37 MORNINGSIDE BUILDING MAINT&REPAIR SER 501-7630-548.41-50 111.84 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.30 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 137.92 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 8.35 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 19.01 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 340.67 K-22 • • Page 17 L GT 5+ ,Ear ~- Date: B/13/2008 :_~ ~' City of Port Angeles ~ + City Council Expenditure Report °~ ,. ry'' f~p~~ From: 7/26/2008 To: 8/8/2008 Vendor Description Account Number Invoice Amount NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -116.39 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.71 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.71 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 67.20 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 7.32 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 449.71 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 7.91 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 6.18 NORTH COAST ELECTRIC COMPANY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 46.40 OLYMPIC REGION CLEAN AIR AGCY ENVIRONMENTAL&ECOLOGICAL 501-7630-548.49-90 135.00 PORT ANGELES CITY TREASURER Gas/Pool Car-Ziomkowski 501-7630-548.32-10 43.02 PORT ANGELES FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -81.30 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 67.16 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 122.95 AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-10 87.20 PORT ANGELES TIRE FACTORY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 522.76 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 478.84 EXTERNAL LABOR SERVICES 501-7630-548.48-10 41.14 EXTERNAL LABOR SERVICES 501-7630-548.48-10 73.50 EXTERNAL LABOR SERVICES 501-7630-548.48-10 14.04 EXTERNAL LABOR SERVICES 501-7630-548.48-10 73.50 EXTERNAL LABOR SERVICES 501-7630-548.48-10 13.50 EXTERNAL LABOR SERVICES 501-7630-548.48-10 14.04 EXTERNAL LABOR SERVICES 501-7630-548.48-10 118.88 EXTERNAL LABOR SERVICES 501-7630-548.48-10 28.08 EXTERNAL LABOR SERVICES 501-7630-548.48-10 14.04 EXTERNAL LABOR SERVICES 501-7630-548.48-10 14.04 OWEST 7-23 a/c 206T302306084B 501-7630-548.42-10 11.44 RESTORATION GLASS/NOVUS AUTO, INC EXTERNAL LABOR SERVICES 501-7630-548.48-10 54.15 RuDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 39.03 SAHLBERG EQUIPMENT CO INC, JF AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 244.76 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 88.57 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,162.24 SUNSET DO-IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 12.34 RENTAL/LEASE EQUIPMENT 501-7630-548.34-02 35.23 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 7.11 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 25.30 TEREX UTILITIES WEST AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 96.83 UNITED PARCEL SERVICE SHIPPING AND HANDLING 501-7630-548.42-10 10.00 • Public Works-Equip Svcs Equipment Services Division Total: $8,153.18 Public Works-Equip Svcs Department Total: $8,153.18 Equipment Services Fund Total: $9,702.32 K-23 Page 18 6; .., of M}. ,F~y'~-_ ~~ '~,, .City of Port Angeles City Council Expenditure Report r~._.-J "rr~ ''~~`~_~¢" From:7/26/2008 To: 8/8/2008 Date: 8/13/2008 Vendor Description Account Number Invoice Amount CAPACITY PROVISIONING INC INet Chgs-IT 502-2081-518.42-10 500.00 oLYPEN, INC POSTINI EMAIL FILTER SERV 502-2081-518.42-10 210.00 awEST 7-23 a/c 20673023060846 502-2081-518.42-10 20.02 Finance Department Information Technologies Division Total: $730.02 Finance Department Department Total: $730.02 Information Technology Fund Total: $730.02 AWC EMPLOYEE BENEFITS TRUST MED/DEN/VIS PREMIUMS 503-1631-517.46-30 189,293.97 LTD PREMIUMS 503-1631-517.46-31 5,358.60 LIFE INS PREMIUMS 503-1631-517.46-32 1,778.68 L1 MED/DEN/VIS PREMIUMS 503-1631-517.46-34 8,762.10 BALSER, FRED Medicare Reimb-July 503-1631-517.46-35 96.40 Disabilty Board-July 503-1631-517.46-35 556.58 BALSER, SHARYN Disabilty Board-July 503-1631-517.46-35 367.13 BISHOP, VIRGIL Medicare Reimb-July 503-1631-517.46-35 212.10 Disabilty Board-July 503-1631-517.46-35 10.00 CAMPORINI, RICHARD Medicare Reimb-July 503-1631-517.46-35 96.40 CLELAND, MICHAEL A Medicare Reimb-July 503-1631-517.46-35 96.40 Disabilty Board-July 503-1631-517.46-35 816.04 Fox, KENNETH Disabilty Board-July 503-1631-517.46-35 21.75 GLENN, LARRY Medicare Reimb-July 503-1631-517.46-35 96.40 Disabilty Board-July 503-1631-517.46-35 90.00 GROOMS, MICHAEL Medicare Reimb-July 503-1631-517.46-35 96.40 JOHNSON, DONALD G Medicare Reimb-July 503-1631-517.46-35 96.40 JOHNSON, HARRY Medicare Reimb-July 503-1631-517.46-35 96.40 Disabilty Board-July 503-1631-517.46-35 173.61 JORISSEN, ROBERT R Medicare Reimb-July 503-1631-517.46-35 96.40 Disabilty Board-July 503-1631-517.46-35 397.99 LIND, DARWIN PETER Medicare Reimb-July 503-1631-517.46-35 96.40 LINDLEY, JAMES K Medicare Reimb-July 503-1631-517.46-35 96.40 LOUCKS, JASPER Medicare Reimb-July 503-1631-517.46-35 192.80 Disabilty Board-July 503-1631-517.46-35 85.99 MCLANE, STEVE Disabilty Board-July 503-1631-517.46-35 283.20 MIESEL JR, PHILIP C Medicare Reimb-July 503-1631-517.46-35 92.40 MEDICAL REIMBURSEMENT 503-1631-517.46-30 375.00 MEDICAL REIMBURSEMENT 503-1631-517.46-30 111.85 MEDICAL REIMBURSEMENT 503-1631-517.46-30 61.85 MEDICAL REIMBURSEMENT 503-1631-517.46-30 160.00 MEDICAL REIMBURSEMENT 503-1631-517.46-30 365.18 NWADMINTRANSFERACCT SW/NONSWORNPREMIUMS 503-1631-517.46-33 51,769.07 RETIREE PREMIUMS 503-1631-517.46-34 11,244.75 THOMPSON, BRUCE Medicare Reimb-July 503-1631-517.46-35 84.40 TURTON, F GALE Disabilty Board-July 503-1631-517.46-35 123.53 K-24 • Page 19 ~,`~x cr.~, , Date: 8/13/2008 ~~~~,.$? City of Port Angeles ~ ~ City Council Expenditure Report ~,.~~; ,~~;.,. !' ~~:.;.k,;-~~~ From: 7/26/2008 To: 8/8/2008 Vendor Description WARD, DENNIS H Medicare Reimb-July Disabilty Board-July Self Insurance Other Insurance Programs DEPT OF LABOR & INDUSTRIES 2ND QTR PAYMENT Self Insurance Worker's Compensation OWEST-CLAIMS IN-HOUSE CLAIM SETTLEMENT RESTORATION GLASS/NOVUS AUTO, INCINHOUSE CLAIM SETTLEMENT SUMMIT LAW GROUP PLLC LABOR REPRESENTATION Self Insurance Comp Liability Self Insurance Self-Insurance Fund AWC EMPLOYEE BENEFITS TRUST BRAUN, GARY CAMPBELL, MALCOLM D CAMPORINI, RICHARD DOYLE, JERRY L LINDLEY, JAMES K RYAN, ED Fireman's Pension PA DOWNTOWN ASSN RETIREE PREMIUMS Medicare Reimb-July Disabilty Board-July Medicare Reimb-July Disabilty Board-July Disabilty Board-July Medicare Reimb-July Disabilty Board-July Medicare Reimb-July Fireman's Pension Fireman's Pension Firemen's Pension REMIT DECAL SALES RECEIPT REMIT PBIA SALES RECEIPTS Account Number 503-1631-517.46-35 503-1631-517.46-35 Division Total: 503-1661-517.49-50 Division Total: 503-1671-517.49-98 503-1671-517.49-98 503-1671-517.41-50 Division Total: Department Total Fund Total 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 Division Total: Department Total: Fund Total: 650-0000-231.91-00 650-0000-231.92-00 Division Total: Department Total: Invoice Amount 96.40 289.86 $274,138.83 20,236.59 $20,236.59 1,839.35 435.72 247.50 $2,522.57 $296,897.99 $296,897.99 4,372.20 96.40 103.00 96.40 247.81 80.00 96.40 125.00 86.40 $5,303.61 $5,303.61 $5,303.61 765.48 4,700.06 $5,465.54 $5,465.54 Off Street Parking Fund Fund Total: $5,465.54 AMSAN OLYMPIC SUPPLY Paint/Etc 652-8630-575.31-01 71.79 CAPACITY PROVISIONING INC INet Chgs-Fine Arts Ctr 652-8630-575.42-12 172.00 LORENZ, CLAUDIA Honorarium 652-8630-575.41-50 400.00 BLUETUX INTERNET SERVICES Domain Name Renewal 652-8630-575.42-10 15.00 awEST 7-23 a/c 2067415577331 B 652-8630-575.42-10 57.46 7-23 a/c 20673023060846 652-8630-575.42-10 5.72 SENIUK, JAKE Printer Ink 652-8630-575.31-01 64.36 Printer Ink 652-8630-575.31-01 69.08 Batteries 652-8630-575.31-01 10.83 Labels 652-8630-575.31-01 23.71 Pizza for Volunteers 652-8630-575.31-01 21.67 • Hard Drive 652-8630-575.31-01 191.63 Anti Virus Software 652-8630-575.31-01 59.62 Paper Towels 652-8630-575.31-06 15.88 K-25 Page 20 i 47 " - ~''w~, Date: 8/13/2008 ~, R_.~,:~', City of Port Angeles ~ ~ '== - - . City Council Expenditure Report `~~~~~ -. ' 4r. From: 7/26/2008 To: 8/8/2008 Vendor SENIUK, JAKE SORENSEN & SORENSEN Esther Webster/Fine Arts Description Paper Towels Gas for Blower Stamps Phone Card Announcement Cards Announcement Cards Announcement Cards Announcement Cards CONSULTING SERVICES Esther Webster/Fine Arts Esther Webster/Fine Arts Esther Webster Fund AFLAC SUPP INS PREMIUMS AFSCME LOCAL 1619 P/R Deductions pe 7-27 P/R Deductions pe 7-27 ASSOCIATION OF WASHINGTON CITIES AUG SUPP LIFE PREMIUM DIMARTINO/WSCFF DISABILITY P/R Deductions pe 7-27 FIREFIGHTER'S LOCAL 656 P/R Deductions pe 7-27 IBEW LOCAL 997 P/R Deductions pe 7-27 LEOFF P/R Deductions pe 7-27 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 7-27 P/R Deductions pe 7-27 OFFICE OF SUPPORT ENFORCEMENT-C FP/R Deductions pe 7-27 PERS P/R Deductions pe 7-27 P/R Deductions pe 7-27 P/R Deductions pe 7-27 POLICE ASSOCIATION P/R Deductions pe 7-27 UHEAA P/R Deductions pe 7-27 UNITED WAY (PAYROLL) P/R Deductions pe 7-27 WSCCCE AFSCME AFL-CIO P/R Deductions pe 7-27 Account Number 652-8630-575.31-06 652-8630-575.32-10 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.49-60 652-8630-575.49-60 652-8630-575.49-60 652-8630-575.49-60 652-8630-575.41-50 Division Total: Department Total: Fund Total: 920-0000-231.53-10 920-0000-231.54-40 920-0000-231.54-40 920-0000-231.53-30 920-0000-231.53-40 920-0000-231.54-30 920-0000-231.54-20 920-0000-231.51-21 920-0000-231.56-20 920-0000-231.56-20 920-0000-231.56-20 920-0000-231.51-10 920-0000-231.51-11 920-0000-231.51-12 920-0000-231.55-10 920-0000-231.56-30 920-0000-231.56-10 920-0000-231.54-40 Division Total: Department Total: Payroll Clearing Fund Total: Totals for check period From: 7/26/2008 To: 8/8/2008 Invoice Amount 15.17 5.78 8.20 21.67 119.07 119.09 119.34 423.56 3,450.00 $5,460.63 $5,460.63 $5,460.63 626.78 89.00 178.00 563.30 1,248.91 1,701.00 753.64 21,248.92 838.82 169.85 16.15 2,685.32 9,133.57 43,821.26 210.00 581.81 336.50 3,941.18 $88,144.01 $88,144.01 $88,144.01 $3, 703,226.42 • r~ K-26 Page 21 • • NGELES WAS H I N G T O N, CITY COUNCIL MEMO DATE: August 19, 2008 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Utility Rates -Presentation and Public Hearing Summary: FCS Group and City staff completed rate studies for the Water and Wastewater Utilities. The first step in this year's schedule for utility rate adjustments includes setting the public hearing date. Recommendation: Set a public hearing for September 2, 2008 to receive a presentation and comments on proposed utility rate and fee adjustments. Background/Analysis:. FCS Group completed a comprehensive rate study for the Water and Wastewater Utilities. At tonight's meeting, it is requested that the City Council set a public hearing date on September 2, 2008 for a presentation on the studies and proposed rates and fees, and to allow public input to the process after the presentation. On August 12, 2008, the Utility Advisory Committee recommended that Council proceed with the public hearing. The proposed schedule is as follows: August 19, 2008 Set public hearing date for September 2, 2008. September 2, 2008 Presentation of the proposed rates followed by a public hearing to receive input; continue public hearing to September 16, 2008. September 9, 2008 Utility Advisory Committee consideration and recommendation to City Council. September 16, 2008 Close public hearing; consider adoption of rate and fee ordinance amendments. G:\CITYMGR\COUNCIL REPORTS\Aug19\Utility Rate Adjushnents -Set Public Hearing.doc K-27 PORTANGELSS ~ W A S H I N G T (~ N, U. S. A. CITY COUNCIL MEMO DATE: August 19, 2008 TO: CITY COUNCIL From: Glenn A. Cutler, Director of Public Works and Utilities Subject: Award 2008 Tree Trimming Contract Summary: The City contracts annually for tree trimming services to clear around power lines. Proposals were solicited from local tree trimming companies. As in the past, the only qualified response was from Asplundh Tree Expert Company (Asplundh). The City has used Asplundh in the past with excellent results. Recommendation: Authorize the City Manager to sign a contract with Asplundh Tree Expert Company for an amount not to exceed $45,000 including tax. Background/Analysis: The City trims trees annually to keep them a safe distance from power • lines and to minimize tree caused outages that normally occur during storms. An inspection of the power system in June 2008 confirmed a need to trim trees in proximity to the power lines and identified the priority areas of greatest need. The 2008 budget includes $45,000 for tree trimming. Fourteen tree-trimming companies on the Small Works Roster were contacted. Only Asplundh Tree Expert Company responded with a bid. This was not unexpected since for the last several years, when the tree trimming was publicly advertised for bids, only Asplundh responded. Clallam PUD has had the same experience. The hourly price for an Asplundh 3-person crew and equipment was $160 in 2007, plus transportation and per diem costs for an out-of--state crew. The hourly rate for 2008 is $186.78 for a 3-person crew. This crew is local, so there will be no transportation or per diem charges this year. Asplundh's bid is for the work to be completed on an hourly basis up to an amount not to exceed $45,000 including tax. Asplundh has provided excellent results in the past. It is recommended that City Council authorize the City Manager to sign a contract with Asplundh Tree Expert Company for an amount not to exceed $45,000 including tax. G:\CITYMGR\COUNCIL REPORTS\?.ug19\Tree Trimming Contract.doc K_2$ • • rC.l[`][~~l ~lP~ 1~ ~._ ~ ~.x ~~~a~ ~.~ ~~,~,..~_,_ WASHINGTON, U.S.A. ~.. ~` ~.. CITY COUNCIL MEMO DATE: August 19, 2008 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Surplus Vehicles and Equipment for Disposal Summary: The vehicles and equipment listed below have been depreciated and replaced or are not economically repairable. These items are no longer needed by the City. Recommendation: Declare the vehicles and miscellaneous equipment listed below as surplus and authorize the Director of Public Works and Utilities to dispose of them in the most efficient manner. Background/Analysis: The vehicles and equipment listed below have been depreciated and replaced or are no longer needed by the City. The Fleet Manager has evaluated them and is recommending they be surplussed. SURPLUS LIST Vehicle Department/ Year Description Reason for Miles/ Status # Division Dis osal Hours 1 Fire 1980 Ford fire pumper Economically Due 4606 hrs. Fleet reduction truck for Replacement from sharing arrangement with Fire Dist. 2 12 Fire 1986 Ford ambulance Economically Due 4431 hrs. Replaced 2007 for Re lacement 41 Police 1999 Ford Taurus sedan Economically Due 109421 Replaced 2008 for Re lacement miles 501 IT 1991 Buick sedan Economically Due 55739 Internally replaced for Re lacement miles 2008 1511 Street 1997 Chevrolet flatbed Economically Due 5179 hrs. Replaced 2008 truck for Re lacement 1458 CED 1993 Dodge pickup Economically Due 67768 Replaced 2008 for Re lacement miles N/A Light 1973 Wire reel trailer Unsafe & non- N/A Deadlined due to Operations economical to safety re air G:\CITYMGR\COUNCIL REPORTS\Aug] 9\Surplus Vehicles and Equipment for Disposal.doc K-29 DATE: August 19, 2008 TO: CITY COUNCIL GELES FROM: NATHAN A. WEST DIRECTOR, COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: AMERICAN INSTITUTE OF ARCHITECT'S COMPETITIVE GRANT Summary: Application for a competitive grant to assess design, beautification, and functional implementation strategies for the First and Front Street corridors as well as the Central Business District. Recommendation: Authorize grant application submission by Community and Economic Development Department Background /Analysis: The Planning Division of the Community and Economic Development Department is in the process of applying for a grant from the American Institute of Architects. The City of Port Angeles has the potential to obtain $15,000 in funding. The grant requires at least a $5,000 match of in-kind support or funding from the City. In conjunction with the Port Angeles Forward Committee, staff has been working on a detailed scope of work that fulfills the goals set forth by Port Angeles Municipal Code Section 2.40.015. On August 14, 2008, the Port Angeles Forward Committee unanimously agreed to recommend Council approval of the grant submission. The grant provides for a design team from the American Institute of Architects to assist the community in applying a coordinated design and function to the City's eastern gateway and central business district. Some of the goals incorporated in the grant application will be: ^ Creating a sense of community/place ^ Allowing beautification while considering economic impact ^ Strategies to encourage occupancy of vacant structures and lots ^ Providing ideas for design improvement incentives ^ Improved vehicle/pedestrian function ^ Filling second floor and basement vacancies ^ Analysis of the International Waterfront Promenade The Community and Economic Development Department is seeking Council support of the application for this competitive grant. The grant is anticipated to be submitted no later than Monday August 25, 2008. • • • K-30 i MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 June 23, 2008 6:00 p.m. ROLL CALL Members Present: John Matthews, Werner Beier, Doc Reiss, Mike Caudill, Tim Boyle Members Excused: John Smith, Dave Johnson Staff Present: Scott Johns, Sue Roberds, Nathan West, Dan Bialzik Public Present: John Cambalik CALL TO ORDER Chair Matthews called the meeting to order at 6:05 p.m. and led a salute to the Flag. APPROVAL OF MINUTES Commissioner Beier moved to approve the June 11, 2008, minutes as presented. The motion was seconded by Commissioner Reiss and passed 5 - 0. Because the scheduled speaker had not arrived, Chair Matthews reordered the agenda. REPORTS OF COMMISSION MEMBERS Commissioner Boyle presented a brief report on the June 12 PA Forward Committee meeting. WORK SESSION Presentation by John Cambalik of the Puget Sound Partnership Deputy Director Nathan West introduced John Cambalik, Regional Liaison for the Puget Sound Partnership. Mr. Cambalik thanked the Commission for allowing a presentation of what the Puget Sound Partnership is and described its function. The Puget Sound Partnership is a public/private partnership that was formed by the State legislature during its 2007 session. Puget Sound is one of the largest estuaries in the United States second only to Chesapeake Bay. Two of its fourteen major rivers are in Clallam County: the Elwha and the Dungeness. The increase of population within the basin area is the reason for the Partnership formation. Port Angeles is located in the Strait of Juan de Fuca Action Area which extends from Point Flattery to Point Wilson. • The health of Puget Sound is not good and that condition affects species that live in the water and people who recreate and live on its shores. The 2007 State of the Sound Report is the M-1 Planning Commission Minutes Jzme 23, 2008 Page 2 • predecessor of the Puget Sound Partnership (PSP). Areas of the Sound are evaluated and recommended actions are proposed to ramp up attention to the matter and plans and incentives for remedial actions are proposed. 42 million dollars has been set aside for salmon recovery. It is hoped to recover the Sound by the year 2020. Many improvements have been made but we are not keeping up with the population increase. He outlined six ecosystem goals and provided examples of some of the problems and successes of the Partnership included the recently work so visible from the Highway in the Jimmie Come Lately Creek in Blyn. Surveys have shown that most people are not aware that there is anything wrong with the health of the Sound. Efforts are being made to ramp up a public awareness program to inform the public of the problems that exist and what means can be taken to restore the ecosystem. Accountability is stressed. A major focus of the Partnership is to require those who receive funds from funding sources for the clean up work will be responsible to report what progress has been made with the funding and why, if so, progress has not been made. COMMUNICATIONS FROM TIIE PUBLIC None COMMISSIONER REPORTS Commissioner Reiss noted that he would not be available for the July 23 meeting. It was determined that the Commission would take its regular summer break on July 9th, and meet again as scheduled July 23, 2008. STAFF REPORTS Commissioner Johnson's absence for health reasons was noted. ADJOURNMENT The meeting adjourned at 7 p.m. Sue Roberds, Secretary John Matthews, Chair PREPARED BY: S. Roberds • M-2 • PORT ANGELES FORWARD COMMITTEE Port Angeles, Washington Meeting Minutes for July 10, 2008 Mission Statement: To create a strong economically and culturally vibrant community,. that will enhance the lives of our citizens. CALL TO ORDER: Chair Cherie Kidd opened the meeting at 7:30 a.m. ROLL CALL: Members Present: Chair Cherie Kidd, George Schoenfeldt, Linda Rotmark, Terry Weed, Jim Jones for Mike Chapman, Mike Edwards, Craig Johnson and Terry Smithton, Willie Nelson, Terry Roth, David Miller, Buck Gieseke, Terry Roth. Staff Present: Scott Johns, Teresa Pierce. Public Present: Tim Boyle from the Planning Commission. Chair Kidd asked that the newer members please take a moment and introduce themselves and describe their background. Request to Add Item to Agenda C. Johnson requested that the topic of the City Manager's resignation be discussed because Mark Madsen's resignation does not "move PA forward." Chair Kidd noted his request. Ayyroval ofMinutes T. Roth moved to accept the June 2008 minutes as presented. M. Edwards second. Minutes approved unanimously. Update -Efforts by PADA to install flags along Railroad Avenue - Terrv Roth T. Roth reported that he sent out a request for ideas to Port Angeles Downtown Association (PADA) members. There were two common themes. One was to have a monument of some kind at the end of Ediz Hook; however, the Coast Guard was not at all receptive of that idea. The other idea was for a flag pavilion along Railroad Avenue with a larger presence or monument to be located at the foot of Lincoln & Railroad. The American flag along with the flags of the 50 states, and the Canadian flag and provinces could be installed along the south side of Railroad. The parking lane on the north side, or a portion, of Railroad could be eliminated to allow room for the flagpoles. Then the parking lane on the south would also be eliminated with the thought that the traffic lanes could possible be shifted to the south. What is necessary is money for flags and poles along with funding for maintenance. He referred to $1 million in federal money that was secured for the promenade by Senator Patty Murray that could be used for this project. This would change Railroad from just a walkway to an entry to the USA. There is still time to get this done by the 2010 Olympics. He included that the American flag would need to be properly lit at night, but not the State flags. He estimated that flagpoles cost between $850 and $1500 each. A total of 61 flagpoles and flags would be needed to accommodate both US and Canadian flags. He suggested that Charlie Smith of Lindberg & Associates might donate his services for a design concept. M-3 Port Angeles Forward Meeting Minutes July 10, 2008 J. Jones added that it is important to include flag replacement costs and to include the cost of lowering flags whenever ordered by the President or the Governor. C. Kidd added that this would make an ideal fundraiser and involve the community. T. Roth will talk to Charlie Smith about developing a preliminary sketch or artist's rendition for the group to consider. D. Miller added that local artists could be invited to participate in ideas for a monument. Artists such as Jackson Smart and Bob Stokes would be good resources for ideas. T. Roth offered to speak with them. Review of PA Forward Plan -Scott Johns S. Johns presented copies of the PA Forward Plan that was developed about 3 years ago. Discussion continued on the types of trees that could be planted, tree height, necessary maintenance and the need for flat, walkable surfaces on the right-of--ways. S. Johns asked that if any members had questions about the materials, to please contact him for more information. Request to Add Item to Agenda T. Roth made an additional request that the topic of the City Manager's resignation be discussed. Chair Kidd noted his request. • Time Line Development /AIA Grant -Scott Johns for Nathan West S. Johns gave a brief introduction of the time line prepared by N. West. S. Johns indicated that Mike Gentry could come to the next meeting to give more information. PA Forward will need to forward a recommendation to Council for approval to continue with the AIA grant process and letters of support from the organizations represented by PA Forward would be very helpful. The topic was continued until the next meeting when more information will be available. Chair Kidd asked that members please discuss this topic with their respective organizations. New Business Resignation o~ty Manager C. Johnson stated that the resignation of the City Manager sets us back at least 5 years and how will it be possible to get a new City Manager in this situation. G. Schoenfeldt added that this appears to be the same situation as Sequim has been going through and this is really too bad. T. Smithton asked Chair Kidd what the status is right now at the City and what the process would be to replace the City Manager. Chair Kidd referred to T. Pierce for more information. T. Pierce reported that Mark Madsen is in the office today, and that at any tune that the City Manager is not on duty, that the City Attorney is then designated as Acting City Manager and should the City Attorney not be available that the Public Works Director would be Acting City Manager so there is always a provision for proper leadership to be in place. C. Johnson stated that City Council appears to be dysfunctional. T. Roth commented that the recent election results indicate when change occurred and that we need a council that works together. He cited that there are still problems downtown; concerns about the City's reserves and that this will not be an easy fix. C. Johnson stated that "there is not a better person" than Mark Madsen and recalled a PA Forward meeting Page 2 of 4 M-4 • Port Angeles Forward Meeting Minutes July 10, 2008 when Madsen made a presentation about what another City had done and remembered the "gleam" in Madsen's eye when he described the potential for Port Angeles. He asked how the Council is going to be able to fix themselves and how the business community will "come unglued" over this issue. Discussion continued on possible reasons for the problems and how Council provides direction to the City Manager. Chair Kidd stated that we have a diverse Council and that there were plans in the works for a Town Meeting and other ways for the Council to get out into the community. She stated that Council does not like this disruption and that they all want to work together. C. Johnson asked how hard will it be to find someone to take the position. J. Jones offered that anytime there is a change on any board or commission that there is a learning curve for new members. He added that there are a variety of training opportunities available including team building retreats and other revues. T. Pierce provided that since the last election that Council had been involved in several training opportunities including AWC training for newly electeds, that a representative from the WCIA had provided resources to Council during open sessions of Council meetings and that Attorney Bloor had lead work sessions as part of open Council meetings describing the responsibilities and limitations of a City and City Council. Chair Kidd offered that Council was hoping to plan a retreat in the near future. • Adjournment Meeting adjourned at 8:35 a.m. Next Meeting Date: August 14, 2008 at regular starting time of 7:30 a.m. in the Public Works Conference Room in City Hall. Minutes approved as presented on August 14, 2008. Cherie Kidd, Chair Teresa Pierce Executive Communications Coordinator Page 3 of 4 M-5 Port Angeles Forward Meeting Minutes July 10, 2008 NEW AND ON-GOING ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE 1-12-06 Bring Council's project Chair Williams On-Going riorit list to meetin 2-9-06 Continue Discussions on Group On-Going Housin /Jobs 3-13-2008 "2010" Theme Ado ted Grou On-Goin 6-12-2008 Develop time line and discuss Nathan West Pending AIA rant with Mike Gent COMPLETED ACTION ITEMS DATE DESCRIPTION RESPONSLBLE PARTY TARGET DEADLINE 3-9-06 Letter to City Council, Mark Madsen Completed Planning Commission and County regarding Southern Cross-Route April-May Strategic Planning Meetings Group Completed 5-11-06 2006 with Jim Ha uewood February Make recommendation to 2007 City Council regarding Group Completed 2-8-07 Harbor Plan May 10, Determine PA Forward 2007 representative to Lodging Group Completed 5-10-2007 Tax Committee October 11, Determination ofPUD Group Completed 10-11-07 2007 Re resentative October Gather input regarding Cross- Group Completed 10-11-07 2007 Route issue December Give Recommendation to 2007 City Council Regarding Group Completed Cross-Town Route Page 4 of 4 • • • M-6 • • DEPARTMENT OF COMMUNITY DEVELOPMENT BUILDING DIVISION MONTHLY PERMIT REPORT JULY 2008 • CATEGORY JAN. FEB. MAR. APR. MAY JUNE JULY 2008 YTD 2007 YTD RESIDENTIAL-NEW MODULAR/MANUFACT. ................................ ...................... ................... 1 ............................... ................. 1 3 Value $52,500 ............... ................................ ............................. ............................... .............................. $52,500 $235,660 SINGLE FAMILY ....................................................... ......................................... 1 ........................... . 3 .. 4 2 3 13 42 Value . .. $228,119 . ............................. $597,246 ................................ $901,329 ............................. $242,852 ............................... .............................. $460,583 $2,430,129 $6,513,652 MULTI-FAMILY ....................................................... ......................................... ......... 1 1 Value ..................... . ................................ $249, 518 ................................ ............................. ............................... .............................. $249,518 ACCESSORIES 2 4 1 1 1 3 12 36 Value $29,891 $105,280 $28,800 $20,160 $18,720 $53,280 $256,131 $547,292 COMMERCIAL-NEW ..................... RETAIL .................... ......................................... ............................... ..... Value ........................... .................. .............. ............................. ............................... .............................. $3,164,660 HOTEUMOTEL Value .... ................................ ................................ ............................. ............................... .............................. .....................OFFICE . ..................... ......................................... ............................... ..... . 1 1 Value ... ....................... ................................ ............................. $478, 680 ............................... .............................. $478,680 DRINKING/DINING ............. ......................................... ............................... .................. .............. 1 ................... 1 1 Value ............. $10,000 ............................. ............................... .............................. $10,000 $5,000 AUTO/SERVICE ....... ...................... ......................................... 1 ...... .......... ... . 1 1 Value $500, 000 . ........................... ................................ ............................. ............................... .............................. $500,000 $25,000 INDUSTRIAL 1 1 2 Value $15,000 .......... $689,062 .............................. $704,062 PUBLIC -NEW SCHOOLS/HOSPS/GOVT .................... ................... ................................... 1 ..... ..... ........................... ............. . 1 5 Value $1, 800, 000 . ........... ....................... .......................... .......................... $1,800,000 $12,940,762 CHURCHES ................. Value ......................................... ............................... ..... ........................... ................................ ............................. ............................... .............................. RECREATION .............. Value ......................................... ............................... ................................ ................................ ............................. ............................... ....................... REPAIR 8~ ALT. RESIDENTIAL 20 29 21 39 37 31 30 207 309 Value $199,574 $216,049 $189,129 $297,667 $213,697 $198,599 $331,487 $1,646,202 $2,731,622 COMMERCIAL ....................................................... 12 ......................................... 21 ............................... 11 ................................ 8 ................... 11 10 6 79 86 Value $67,880 $1,348,115 $52,197 ............. $185,552 ............................. $495,750 ............................... $364,988 .............................. $31,483 $2,545,965 $3,215,364 ................. PUBLIC 4 1 2 3 10 9 Value $574,650 $12,150 $157,000 $400,300 $1,144,100 $1,829,895 DEMOLITION /MOVE 3 1 3 4 11 26 Value $1,700 $1,000 $202,700 $31,100 $236,500 $226,500 BUILDING TOTALS BLDG PERMITS 41 54 42 54 55 45 49 340 522 .....,..CONST: VALUE ...58~3,s9s $4,144,783 $1,209,370 $1,435,498 $1,653,839 $1,428,369 $1,308,233 $12,053,787 $31,435,407 BLDG PERMITS FEE $13,948 $43,439 $21,403 $21,418 $25,438 $18,622 $19,910 $164,178 $363,396 BUILDING DIVISION NEW PROJECTS Rite Aid $1,270,328 M - 7 DATE: August 19, 2008 TO: CITY COUNCIL FROM: MARK E. MADSEN SUBJECT: CITY STAFF AWARDS GELES Our employees are dedicated and outstanding individuals. Initiative is an important virtue that each of these four employees has demonstrated through this commitment to furthering their education. It gives me extreme pleasure to announce these accomplishments. • Becky Upton -City Clerk Clerk Upton recently fulfilled all of the requirements of the Master Municipal Clerk Academy of the International Institute of Municipal Clerks (IIMC) and has earned her Master Municipal Clerk • designation. This program involved extensive and rigorous educational, professional and social contribution components. Yvonne Ziomkowski -Finance Director /Julie Dunbar -Senior Accountant Director Ziomkowski and Senior Accountant Dunbar have earned the "Professional Finance Officer Award" for the State of Washington from the Washington Finance Officer's Organization (WFOA). This annual award requires and recognizes commitment to achieving ongoing educational and professional excellence. This is the second year Dunbar has received the award and the 18th year in a row for Director Ziomkowski Ken Dubuc -Fire Marshal Fire Marshal Dubuc completed his Master of Public Affairs Degree from Washington State University on May 3, 2008. Completion of this degree gives Fire Marshal Dubuc the skills and techniques used by leaders and managers to implement policies, projects, and programs that resolve important societal problems while addressing organizational, human resource, and budgetary challenges. Each one of these individuals is to be commended for their commitment to continuing their educational and professional development in their service to the citizens of Port Angeles. • M-8 NGELES DATE: August 19, 2008 TO: CITY COUNCIL FROM: NATHAN A.WEST DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: RAYONIER MILL OFF-PROPERTY SOIL DIOXIN STUDY CITY PROPERTY SOIL SAMPLES Summary: The Washington State Department of Ecology has contracted with Ecology & Environment Inc. (E&E) to collect surface soil samples as part of the Rayonier Mill Off-Property Dioxin Study. E&E has. requested permission to sample on seventeen (17) City owned properties. Recommendation: (1) Discuss sampling request on City property. Should Council support the proposal? If so, (2) move to grant access on specified parcels for sampling between September 4, 2008 and September 15, 2008, on the conditions that DOE and E&E comply with all city policies regarding such sampling and that they indemnify and defend the City from and against any claims or losses that might occur as a result of their activities on the parcels; and (3) authorize the City Manager to approve requests to collect surface soil samples on other City parcels in association with the study. Background /Analysis: In conjunction with the Washington State Department of Ecology Rayonier Mill Off-Property Dioxin Study, E&E consulting is requesting permission to collect soil samples on up to seventeen (17) City owned properties. A similar request has also been sent to Clallam County for permission. to sample on seventeen (17) additional County owned properties. A list of the 17 parcels is attached. As part of the study, a total of 100 soil samples will be collected in the Port Angeles area. Consideration of the request is urgent. E&E will be required to find additional privately owned sampling sites should permission not be granted. Sampling is scheduled to begin on September 4, 2008, and is anticipated to be completed by September 15, 2008. Results of the sampling will be released in December 2008. Publicly owned properties ar•e of particular interest because many of the sites are undeveloped or environmentally sensitive areas and sampling is most effective in less disturbed areas. On July 30, 2008 the City submitted comments on the draft dioxin study plan. The final study plan and comments have not }yet been released by the Department of Ecology. ~`~~ Staff recommends that Council discuss the request and should Council choose to support the proposal motion to allow E&E to access and conduct sampling on the specified sites. Access to City owned property requires work be conducted consistent with City policy. It is further recommended that Council authorize the City Manager to approve requests for additional parcels should they be deemed necessary in relation to this sampling effort. Attachments: A. Sampling Request B. Map of City properties requested 6'i:{)~(?L; 1' i11~C~ 4'.IAY1B'43'EA-9~6',91r1~~ GP~~. g,~ International Specialists in the Environment Seattle, Washington TO: NA'I'I-IAN Wf S'1', DEPU"1"Y DI1Z1~C'1'OR COMMUNI'T'Y & I~CONOMIC DEVELOPIvIENT FROM: ALMt\ I~GLDPr1USCI-1, I3 & E SUBJECT: ACCESS'I'O CITY OF PORT ANGELES PI20PER'T"Y ]~OR SOIL SAMPLT~ COLLEC"PION DATE: 8/19/2008 CC: CONNIE G1tOVEN, ECOLOGY SWRO Rr\YONIER MILL. OPF-PROPER"TY SOIL DIOXIN STUDY The Washington State Department of Ecology (Ecology) and Ecology & Environment Inc. (E & E) request permission to collect surface soil samples on select City of Port Angeles properties to support the Rayonier Mill Off.-Property Soil Diotin Study. The objectives of the study are to determine the magnitude of dioxin and furan concentrations in soils found in the vicinity of the former Rayonier Mill as well as determine the amount of dioxins and furans in soil attributable to emissions from the former Mill. As part of this study, 100 soil samples will be collected during September 4 to 15, 2008. The samples will be collected from surface soils, found from 0 to 3 inches below the ground surface. Each soil sample will consist of five subsamples collected from the four points and center of an "X" measuring approximately 10 feet by 10 feet. Once the samples have been collected, the holes will be backfilled with topsoil and ground cover will be replaced. The samples will be subtnitted for analysis Of total organic carbon, dioxin and furan congeners, dioxin and furan homologues, and total dioxins and furans. The complete, validated results are expected in late December 2008 or early January 2009. CITY-OWNED PROPERTIES OP' INTEREST Ecology / E & E are requesting permission to collect samples from several properties owned by the City of Port Angeles. Of greatest interest are those properties that are vegetated and relatively undisturbed (little to no development or improvements). These properties include: Parcel Number Tax Assessor's Description Grid/Cell 063000007365 LOT 17 BL 73 W3-5 063000023435 LOTS 7&8 11-16 BLOCK 234 W3-6 063000023572 LOTS 14-16 BL 235 N/3_2 063000026536 LOTS 8-13 BL 265 W3-6 063000027400 LOTS 1-5 BL 274 W2.7 063000027900 E10' VAC LIBERTY ST LT 1 BL 279 B:PT 8TH ST ABTG W2-13 063000027925 LOTS 4-9 BLOCK 279 & PT 8TH ST ABTG LTS 1-9 PT JONES ST ABTG LT 9 W2-13 063000027955 LTS 10-18 BL 279 &PT STS & ALYS ABTG W2-13 063000041900 LTS 1-7 BL 479 TPA SURVEY V38 P16 W3-3 063000041966 LOTS 14-16 & LOT 19 BL 419 TPA W3-4 063000042375 LTS 8-13 BL 423 TPA W3.7 063000513220 SMITH, NORMAN R LTS 5-7 & RR R/W ABTG LTS 3-7 BL 32 SURVEY V31 P26 W1-6 063000513235 SMITH, NORMAN R LTSB-10EXC R/WBALL LT 11 8 RR R/W ABTG LT 8 BL 32 SURVEY V31 P26 W1-4 0630D0531565 P S CO-OP COLONY SUBDIVISION LTS 15-18 BL15 W1-15 063D00531650 P S CO-OP COLONY SUBDIVISION S90'LT10 & S65' LT11 BL16 W1-15 063000690220 GLOVER'S SUBURBAN PLAT LTS 2-3 & 16 BL B SURVEY V59 P28 W2-14 06301234030D PARCEL 3 SURVEY V11 P44 SESW EXC R!W 5.19A E3-5 The approximate location of these properties can be found by matching the grid/cell identifier shown on the table with the corresponding identifier noted on the attached figures (file name: maps for COPA.pdf). ~~/t:ilaen notification of permission to collect samples fiom these properties is requested at your earliest convenience. 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