HomeMy WebLinkAboutAgenda Packet 08/23/2005 pORTANGELES citY COUNCIL SPECIAL MEETING
WASHINGTON, U.S.A.
August 23, 2005
I. CALL TO ORDER - SPECIAL MEETING:
ROLL CALL:
Members Present:
Mayor Headrick ~,~
Councilmember Braun
Councilmember Erickson
Councilmember Munro
Councilmember Pittis
Councilmember Rogers
Councilmember Williams
Staff Present: Other Stafi~Present:
Manager Quinn 7
Attorney Bloor
Clerk Upton F/'
G. Cutler
M. Madsen
D. McKeen
T. Riepe
Y. Ziomkowski
III. PLEDGE OF ALLEGIANCE:
Led by: .'~X,,~_J~_t~_~.~t
CITY COUNCIL SPECIAL MEETING
Attendance Roster
DATE OF MEETING: August 23, 2005
LOCATION: City Council Chambers
pORTA_NGELES AGENDA
- · - CITY COUNCIL MEETING
W A S H I N G T O N, U.S.a. 321 EAST FIFTH STREET
August 23, 2005
SPECIAL MEETING - 6:00 p.m.
~GENDA ITEM
A. CALL TO ORDER - Special Meeting (6:00 p.m.)
ROLL CALL -
PLEDGE OF ALLEGIANCE -
B. EXECUTIVE SESSION: RCW 42.30.110(1) (b) (c) and (i): Real estate and issues relating to pending and
potential litigation
C. CALL TO ORDER - Regular Meeting
D. OTHER CONSIDERATIONS
1. Interlocal Agreement - Gateway Project Approve Interlocal Agreement
(Final draft for Approval will be distributed
at the meeting)
E. ADJOURNMENT
G:~CNCLPKT~AGENDAkAug 23 ~)5 Spec Mtg. w~
PUBLIC HEARINGS
Public headngs are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed
amendments to City land use regulations, zoning changes, annexations, In addition, the City Council may set a pubtic headng in orc[er to receive
public input pdor to making decisions which impact the citizens. Certain matters may be controversiat, and the City Council may choose to seek
pubtic opinion through the pubtio hearing process.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
Special Meeting - August 23, 2005 Port Angeles City Council Meeting Page - 1
WAShINGtON, U.S.A.
CITY COUNCIL MEMO
]}ATE: August 23, 2005
TO: CITY COUNCIL
FROM: Michael Quinn, City Managert"~v~
SUBJECT: Gateway Project - Interlocal Agreement
ummary: The Interlocal Agreement with Clallam Transit is intended to define the
management and construction responsibilities between our two agencies for the Gateway Project.
The details of this Agreement have been negotiated and incorporated into a format acceptable to
the FTA. The importance of the timing to deal with this issue now is predicated on the need to
establish this understanding prior to the use and necessity hearing scheduled for September 19th;
Recommendation: Adopt the Gateway Project Interlocal Agreement
Background / Analysis: The following sections are intended to represent the significant
responsibilities noteworthy of special comment for the Council's review and consideration prior
to adopting this Agreement:
Article I:(1) Clallam Transit is initially anticipated as owning the land and purchasing it
through the project funds. (2) The Visitor Building will be owned by the City and sub-leased to
Transit for that portion responsible for their operations. We will also allocate three parking spaces
for Transit employees. (3) In general, the City is taking the lead responsibility for facility
maintenance, but we will charge Transit for street maintenance, and Transit will handle their own
internal janitorial services or contract with the City. (4) There is no cash rent for land or building
between the two agencies. (5) The term is 25 years to meet the minimum objective of FTA,
although we have allowed for the continuous transit function even after this term. The City would
become the property owner after this initial term. (6) All revenues derived in the fi~ture, utility
payments, insurance, and etc will be prorated between the two agencies for their respective shares.
(7) We have also designated the current approved plan as the plan for construction.
G:XaMASTFORM~CO UNCIL. WPT
Last Revised; 6/29/99
Article II: ( 1 ) This Agreement supercedes the prior 1998 agreement as it applies to CTS and
the City, since it does not involve the PADA, (2) Transit is the ma'tn grantee responsible for
administrative and project functions, and the City will primarily manage the construction of the
project and manage the property alter its construction. (3) We will both cooperate and comply with
the applicable requirements.
Article I/I: (1) We have appointed Project Representatives and Managers from both
agencies. (2) Our stafftime is not being reimbursed in cash, but is being accounted for as match
from the local agency.
Article IV: (1) Transit will be responsible for administering the funding and preparing the
Capital Financing Plan for the Project. (2) The City's match is limited to 20% for the federally
eligible costs.
Article V: (1) This section essentially outlines how we will administer the construction
funds. If there are overruns on the Transit portion, then they will handle; however, the rest of the
project is the responsibility of the City. This had been anticipated from the beginning of the
project.
Article VI: (1) Transit shall obtain all the necessary permits.
Article VII: (1) This section outlines the construction management details. While we will
be managing the construction, we will have an extra administrative task to run all change orders
over $25,000 through the Transit Board since they are technically the FTA grantee.
Article VIlli: (1) This section deals with the property acquisition. The City authorizes CTS
to construct any buildings or improvements for which CTS may not, in its own fight, have authority
to do so.
Article IX: (1) This section establishes an on-going project operation review of the details
of the Agreement with at/east a review every five years.
Article X: (1) This general provision section covers the typical legal provisions such as
indemnification, records, amendments, severability, notice, dispute resolution and similar
provisions.
In summary, the above Agreement captures the salient points that have been informally discussed
amongst staff for this project. The newest provision is Article VII/dealing with the property
acquisition because of the potential impacts associated with the lawsuit filing. Staffreeommends
adoption.
G:hMAS TFORM\COUNCIL.WPT
Last Revised: 6/29/99