HomeMy WebLinkAboutAgenda Packet 09/07/1999 poTAN' AGENDA
R GELES CITY COUNCIL MEETING
w ^$ ~ ~ N ~ T o r~, u. $. A. 321 EAST FIFTH STREET
September 7, 1999
REGULAR MEETING - 6:00 p.m.
Becky Upton
Uity Clerk
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A. CALL TO ORDER - Regular Meeting (6:00 p.m.)
ROLL CALL -
PLEDGE OF ALLEGIANCE -
CEREMONIAL MATTERS &
PROCLAMATIONS
B. WORK SESSION
C. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS (By Council Staffor Public)
AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the olvportuni~./br members
the public to speak to the City Council about anything not on the agenda, please keep comments to 5-10
minutes.)
D. FINANCE
Final acceptance of contract for 1999 street 1 Action
paving project
E. CONSENT AGENDA
Council minutes of August 16 special meeting, 3 Action
August 17 regular meeting, and August 18
special meeting
F. CITY COUNCIL COMMITTEE REPORTS
G. ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
Electric Utility Rural Economic Development 15 Action
Revolving Fund
H. RESOLUTIONS
Amundson/Fidler/Bean Street Vacation Petition - 19 Action
Resolution to set public hearing to consider
vacation of right-of-way
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
September 7, 1999 Port Angeles Ci.ty Council MeetZng Page - 1
AGE~I~A l~l~]~M
[Page
I. OTHER CONSIDERATIONS
l. Agreement with Power Engineers and 25 Action
Clallam County PUD for Fiber Optic
Feasibility Study Action
2. Landlocked Electrical Facilities 27 Action
3. Surplus Equipment 29 Action
4. Equipment replacement - Landfill Compactor 31 Action
5. Interlocal agreement with Clallam County fOrchip Seal Program
6. Rayonier Industrial Waste Acceptance Permit Action
J. PUBLIC HEARINGS- QUASI-JUDICIAL
(7:00 P.M. or soon thereaRer)
K. PUBLIC HEARINGS- OTHER
L. INFORMATION
1. City Manager's Report (Page 49)
* Impact of Initiative 695
* Port Angeles International Gateway Status
* Public Works Trust Fund clarification
* FEMA 1999 Storm Damage Declaration Appeal Denial
* Regional Water Study Report
2. Planning Commission member resignation: Mary Craver (Page 99)
3. Planning Commission minutes - July 14, July 28, and August 11, 1999 meeting memo (Page 101)
4. Parks & Recreation Monthly Report - July 1999 (Page 119)
5. Parks & Recreation Lodging Tax Report - 2nd Quarter 1999 (Page 133)
6. Humane Society Report - July 1999 (Page 135)
7. Humane Society. Audited Financial Statements for year ended December 31, 1998 (Page 137)
M. EXECUTIVE SESSION (As needed and determined by City Attorney')
N. ADJOURNMENT
PUBLIC HEARINGS
Public hearings are set bythe City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed
amendments to City land use regulations, zoning changes, annexations. In addition, the City Council may set a public hearing in order to receive
public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public
opinion through the public hearing process.
G:,CNCLPKT,AGENDA'990907. WPD
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
September 7, 1999 Port Angeles Ci.ty Council Meeting Page - 2
CITY OF PORT ANGELES
- ' CITY COUNCIL MEETING
WASHINGTON, U.S.A.
September 7, 1999
I. CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Braun V'/
Councilman Campbell
Councilman Doyle
Councilman Hulett
Councilmember McKeown
Councilman Wiggins
Councilman Williams
Staft Present: Ot~er S~aff Present:
Manager Quinn V
Attomey Knutson
Clerk Upton
B. Becker
S. Brodhun
B. Collins ~/,
G. Cutler
S. Ilk
Y. Ziomkowski
III. ADJOURN TO EXECUTIVE SESSION:
Approximate Length: ,/
V. PLEDGE OF ALLEGIANCE:
by:
CITY OF PORT ANGELES
CITY COUNCIL MEETING
Attendance Roster
DATE OF MEETING: September 7, 1999
LOCATION: City Council Chambers
City of Po~ Angeles
Ordinance/Resolution Distribution List
City Council Meeting of ~' '~i ]~t~
Cit~ Manager
City Atty. (1)
Planning
Cit~ Clerk
Deputy Clerk
Personnel
Cust. Svcs.
Finance Dir./M~.
Police Dept.
Fire Dept.
LightDept.
Pub. Works (2)
Parks & Rec.
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PDN (SummiT)
WASHINGTON U.S.A.
'-" CITY COUNCIL MEMO
DATE: September 7, 1999
TO: MAYOR BRAUN AND CITY COUNCIL ~{,,d~.%1'5 {
. FROM: Glenn A. Cutler, Director of Public Works and Utilities'
SUBJECT: 1999 Street Paving Program, Project #99-09, Final Acceptance
Issue: Lakeside Industries has completed the asphalt paving portion of the budgeted 1999 street
' paving program. The work has been inspected and accepted as complete and Lakeside Industries
has been paid the final payment in the amount of $263,579.01
Recommendation: Accept the project and authorize the release of Lakeside Industries
Retainage Bond, in the amount of $12,094.25, upon the receipt of clearances from the
· ' Departments of Revenue and Labor and Industries.
Background / Analysis: Lakeside Industries has completed the asphalt overlay paving of Race
(Front Street to Lauridsen Blvd.) and "C" Streets (Eighth Street to Lauridsen Blvd.). Funding for
this project was provided in the 1999 street budget. The original contract amount was
$241,885.00 and the final contract amount, including one change order in the amount of
$43,255.21 was $285,140.21.The total final payment, based on the net quantities installed, was
$263,579.01. The major portion of the work included in the change order, $40,705.01, was for
work requested and paid for by the Parks and Recreation Department for paving of the Erickson
Field parking area, sealing the Haynes Park parking area, and modifications to the Senior
Center's 8th street driveway. These improvements were included in the 1999 Parks budget. The
net amount charged against the 1999 paving budget is $222,873.80. The reduction in the project
cost from the contract amount resulted from a net underrun of estimated quantities for the
project. There is no sales tax on roadway projects.
N:WROJECTS~9-09WROJMGTxCCACPT. MO 1
2
CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
August 16, 1999
CALL TO ORDER - Mayor Braun called the special meeting of the Port Angeles City Council to order at
SPECIAL MEETING: 2:30 p.m. The purpose of the meeting was to discuss City water issues and timber
issues and roads in national forests with Senator Slade Gorton.
ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, McKeown,
Wiggins, and Williams.
Members Absent: Councilmembers Doyle and Hulett.
Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, G. Cutler,
B. Titus, G. Brooks, S. Sperr, and T. Smith.
Public Present: Those who signed the roster were present for Senator
Gorton's Town Meeting.
Mayor Braun opened the meeting by welcoming Senator Gorton to Port Angeles. He
summarized the discussions scheduled to be held this afternoon, noting that the
Senator's Town Meeting would commence at approximately 3:15 p.m.
City Water Issues City Water Issues: Public Works & Utilities Director Cutler, with the use of the power
point equipment, reviewed for the Senator the issues related to the City's industrial and
domestic water supply. He reviewed the maps setting forth the location of the area's
various water sources, facilities, and possibilities for new pipelines and facilities.
Director Cutler provided a system overview which included a summary of the City's
Ranney collector system currently in use.
Director Cutler advised Senator Gorton as to potential impacts of the Elwha Dam
removals, to include increased siltation, increasingly turbid water, increased risk of
adverse impact on the Ranney collector, as well as the fact that the dams mitigate
adverse events on the Elwha River. Director Cutler then reviewed the City's long term
requirements which would involve permanent treatment facilities, conventional
treatment, and an emergency water supply. Associated with these requirements would
be support to ensure sufficient funds for a safe and adequate water supply for the City,
reimbursement to the City for current and future expenses, and the designation of Port
Angeles as the lead agency for the design and construction of mitigation measures.
Senator Gorton inquired as to how much of what the City wants to do is necessitated by
removal of the lower dam and how much is something vitally important to the City
which, nonetheless, increases quality. He continued his inquiry by asking what dam
removal had to do with the requirement of what chemicals the City would have to put
in the water. Director Cutler responded that, once dam removal occurs, the City
anticipates additional water treatment will be required. Senator Gorton sought an
explanation, and Scott Tressler, CH2M Hill, responded that dam removal will increase
turbidity in the river, leaving the City in the position that it will not be able to comply
with the Safe Drinking Water Act. Other issues could include iron manganese, which
has been documented in previous reports.
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CITY COUNCIL SPECIAL MEETING
August 16, 1999
City Water Issues Lengthy discussion followed, with Senator Gorton posing questions as to impacts of
(Cont'd) dam removal and how long it is anticipated before sediments disappear and there will
be a natural, free flowing river. Mr. Tressler indicated there will forever be a reduction
in the quality of drinking water as a result of dam removal, both in terms of frequency
of periods when water quality is significantly less than what it sees today and the
duration of those events is greater. The City will be forever faced with an increased risk
as a result of having dams removed. Senator Gorton indicated that discussion is
centering around removal of only one dam, and he queried as to whether the answer
would remain the same. The answer was affn-mative, and Senator Gorton advised the
City Council that this is a case the City would have to prove. He found it difficult to
understand that, after a fairly short period of time when the first sediments go down the
river, the quality of the water would be diminished.
After discussion with regard to Morse Creek being an emergency water supply, Senator
Gorton felt that the City, at a very minimum, should precisely divide up the various
aspects and needs of a water system and indicate the impact of lower dam removal on
each of them in a very detailed fashion. He then directed the discussion to the City's
request to serve as the lead agency, questioning the appropriateness of such a
designation. The Senator suggested the possibility of an outside determination to
provide input as to what the actual consequences of dam removal would be. Attorney
Knutson offered clarification in that the City's request for lead agency status was not
so much to do with money and having a blank check but, rather, to be in control of
building what needs to be built. It seemed to the City that the National Parks Service
wouldn't want to be in the position of having to build a water system. Senator Gorton
appreciated the clarification, and he indicated he would be more comfortable with the
City being in that position once the amount of funding has been determined and once
an identification has been made as to what needs to be done. He was supportive of the
City then being placed in charge of fired management.
Councilman Campbell addressed the matter of a regional water system, discussions
around which were started independent of the Elwha issue. The City opened
discussions with the P.U.D. in a cooperative spirit to determine how a regional water
system could cost effectively be formulated to take into account the Safe Drinking
Water Act, as well as other State driven matters. One of the external forces that came
into play was dam removal and its impacts, and Councilman Campbell felt it made
sense to meld the issues together, particularly given the fact that the Federal
Government has already recognized that the regional water systems need to be protected
because of dam removal. Discussion ensued about the dollar amounts being quoted for
mitigation of dam removal, the issue of temporary versus permanent water treatment,
and the status of funding discussions. Senator Gorton supported the concept of a
regional water supply, noting it to be of sound judgment. The matter of a temporary
versus permanent water system was given further consideration, and Councilman
Campbell emphasized that it is likely the river will never return to normal by virtue of
the need to continually remove silt and debris. Because there is a difference in opinion,
it is important that the matter be resolved in the design stage. Further, Councilman
Campbell expressed the opinion that if substantial amounts of money are to be spent to
mitigate dam removal impacts and to protect the water supply, it would make more
sense to make an investment in a long-term solution as opposed to a marginal temporary
system.
Forest Service Road Forest Service Road Policies: Councilman Wiggins presented information to Senator
Policies Gorton on the matter of Forest Service road policies. He read into the record a
statement expressing concern with the diminishing maintenance of the roads, a situation
that has occurred because of budget constraints in recent years. Councilman Wiggins
discussed the impact of the decreased maintenance, to include lack of access for
effective fire control, restricted recreational pursuits, and uncontrolled vegetation
growth. Councilman Wiggins offered a comparison of the significant cost differences
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CITY COUNCIL SPECIAL MEETING
August 16, 1999
Forest Service Road between decommissioning roads as opposed to maintaining the roads, an amount which
Policies (Cont'd) was much less. Councilman Wiggins requested that Congress recognize the problem
and develop a strategy for resolution.
Clallam County Commissioner Ireland echoed Councilman Wiggins' remarks, and she
specifically addressed the devastation occurring in the upper Dungeness area.
Commissioner Ireland felt the Federal Government is neglecting the forests, and it is
important that good stewardship of the environment be provided. Two gentlemen in the
audience supported the comments made, one of whom indicated that tourists won't be
able to access the forests due to lack of road maintenance.
Senator Gorton indicated he had been presented with a very real challenge. He
summarized a meeting held recently with individuals very interested in outdoor
recreation. At that time, those attending the meeting expressed real concern with the
loss of access to public lands specifically related to lack of road maintenance. The
Senator addressed the current Administration's views on management of the forests as
relates to balancing the budget. He agreed that maintenance of the forests has been
underbudgeted, and he indicated he would do his best to get the situation resolved.
Senator Gorton then addressed the audience by opening a Town Meeting for public
participation. The City Council portion of the meeting was concluded.
ADJOURNMENT: The meeting was adjourned at 3:20 p.m.
Becky J. Upton, City Clerk Gary Braun, Mayor
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6
CITY COUNCIL MEETING
Port Angeles, Washington
August 17, 1999
CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at
REGULAR MEETING: 6:01 p.m.
ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Hulett,
McKeown, Wiggins, and Williams.
Members Absent: Councilman Doyle.
Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B. Becker,
S. Brodhun, B. Collins, G. Cutler, Y. Ziomkowski, T.
O'Neill, B. Beverford, D. McGinley, T. Riepe, R. Johnson,
D. Madison, and G. Kenworthy.
Public Present: L. Meyer and L. Lee.
PLEDGE OF The Pledge of Allegiance to the Flag was led by Finance Director Ziomkowski.
ALLEGIANCE:
CEREMONIAL Louise Meyer, 2629 Franklin Lane, Clallam County Fair Advisory Board, presented the
MATTERS/ Mayor with a Clallam County Fair T-shirt and the Council and City Manager with Fair
PROCLAMATIONS: pins. She invited everyone to participate in the Fair's festivities.
WORK SESSION: None.
LATE ITEMS TO BE None.
PLACED ON THIS OR
FUTURE AGENDA:
FINANCE: 1. Award Bid for Peabody Heights Watermain Improvements
Peabody Heights Mayor Braun reviewed the information provided by the Public Works and Utilities
Watermain Improvements Department. Councilman Wiggins asked why only one bid was received. Director
Cutler said he, too, was concerned with the single bid, and staff has been asked to
attempt a wider dissemination in advertising bids. Time of year also plays a part, as
there is a fair amount of construction taking place. Councilman Wiggins moved to
award the bid for the Peabody Heights Water Main Improvements Project No. 99-
13 to the lowest responsible bidder, Lakeside Industries Inc., of Port Angeles, in the
amount of $82,553.21. Councilman Campbell seconded the motion, which carried
unanimously.
5th & Tumwater Slide 2. Award Bid for 5'h & Tumwater Slide Repair
Repair
Mayor Braun reviewed the information provided by the Public Works & Utilities
Department. Councilman Wiggins asked if there had been any further dialogue with
FEMA regarding repair assistance. Director Cutler informed the Council that the State
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CITY COUNCIL MEETING
August 17, 1999
5th & Tumwater Slide is pursuing additional funds, and a staff member from Congressman Dicks' office
Repair (Cont'd) indicated the matter would be pursued from their perspective as well. However, there
are no guarantees. Construction time lines were requested by Councilman Hulett, which
will be provided at a later date by Director Cutler.
Following further discussion, Councilman Campbell moved to award the bid for the
Tumwater and 5"' Street Slide Repair Project No. 99-05 to the lowest responsible
bidder, General Construction Company, Inc., in the amount of $112,624.00.
Councilmember McKeown seconded the motion, which carried unanimously.
CONSENT AGENDA: Discussion followed, and clarification was provided regarding the costs of the reservoir
cover projects. Councilmember McKeown moved to accept the Consent Agenda, to
include: 1) Council minutes of August 3, 1999, regular meeting and August 10, 1999,
special meeting; 2) Check register- August 12, 1999 - $1,102,517.69; 3) Out-of-state
travel for Backflow Prevention Coordinator; 3) Authorize contract with State for
Reservoir cover loans. Councilman Wiggins seconded the motion. All Council
members voted in support of the motion, with the exception of Councilman
Campbell, who abstained from voting on the minutes due to his absence from the
meetings. Since abstentions are counted as affirmative votes, the motion carried
unanimously.
CITY COUNCIL Councilmember McKeown stated the Gateway Workshops are currently underway, and
COMMITTEE she and Councilmen Wiggins and Williams attended today's session. She encouraged
REPORTS: others to attend.
Mayor Braun welcomed the Regional Babe Ruth Tournament visitors and players, with
teams from British Columbia, Oregon, Idaho, Washington, Montana, and Wyoming.
He commended the efforts of the Parks & Recreation staff who worked so hard to
organize this tournament.
Mayor Braun read aloud a letter from a citizen commending the customer service he
received from Field Service Representative Rick Hostefler.
Ordinances Not Requiring Public Hearings - None.
Resolutions Not Requiring Public Hearings: None
Other Considerations
Budget Rent-A-Car Lease 1. Lease to Budget Rent-A-Car for Parking Spaces
Mayor Braun reviewed the information provided by the Public Works and Utilities
Department. At Council's request, Manager Quinn explained why it was a five-year
lease and explained that the lease can be canceled by either party with thirty days notice,
particularly if another use for the property should arise. Councilmember McKeown
asked why a lease was necessary, and Property Manager Madison indicated it is
desirous to obtain payments for the use of the property.
Following further brief discussion and clarification, Councilman Wiggins moved to
authorize Mayor Braun to sign the lease agreement with Budget Rent-A-Car for
$200.00 per month for the lot formerly occupied by the I-Ieckman Building.
Councilman Williams seconded the motion, which carried unanimously.
Downtown Forward 2. Appointments to the Downtown Forward Executive Committee (at large)
Executive Committee
Mayor Braun reviewed the information provided by the City Clerk. Councilmember
McKeown moved to appoint Don Corson and Joseph Melton as citizens-at-large
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CITY COUNCIL MEETING
August 17, 1999
on the Downtown Forward Executive Committee. Councilman Wiggins seconded
the motion. Attorney Knutson noted that, because of the Council's Rules of Procedure,
the motion should include the language that the Council agrees to deviate from the
standard method of making appointments. Councilmembers MeKeown and Wiggins,
as maker and seconder of the motion, agreed to the inclusion of the suggested
language. A vote was taken on the motion, which carried unanimously. Clerk
Upton indicated there were actually five (5) at-large members on the Downtown
Forward Executive Committee; three appointments will need to be considered this
coming year.
PUBLIC HEARINGS - None.
QUASI-JUDICIAL:
INFORMATION: City Manager's Report
Manager Quinn noted several upcoming meetings and events as listed in the packet, to
include an emergency preparedness drill on Friday, August 20, 1999, 12:30 - 2:30 p.m.
Manager Quinn referred to the August 24, 1999, joint EPA/Ecology meeting. He
suggested the City send a letter and a copy of Resolution 17-98, reaffirming the
Council's wish to have the DOE serve as lead agency for the Rayonier site clean up.
Councilmember McKeown moved to direct staff to draft a letter for the Mayor's
signature. Councilman Hulett seconded the motion, which carried unanimously.
The Council is invited to meet with Congressman Dicks on August 18, 1999, 1:45 -
2:30 p.m. Discussion will include the water supply issue and road repairs for those
areas damaged by mud slides. An agenda will be provided to the Council.
Manager Quinn suggested setting a special work session meeting to set goals and
objectives for the 2000 budget. A meeting was set for Tuesday, September 14, 1999,
at 6:00 p.m.
The 1999 NLC Conference will be held in Los Angeles from November 30 - December
4, 1999. Early registration is due by September 24, 1999, and Council may contact Sam
Martin to register.
Manager Quinn reported that Naomi Wu, Communications Manager, has resigned
effective September 15, 1999, to become Director of Communications for the City of
Walla Walla. Ms. Wu has been an excellent employee. Staff will proceed with
replacement of that position.
Mayor Braun reminded Council of the Sequim By-Pass opening tomorrow.
Break Mayor Braun recessed the meeting recessed for a break at 6:45 p.m. The meeting
reconvened at 6:50 p.m.
ADJOURN TO The meeting adjourned to Executive Session at 6:50 p.m. to discuss labor negotiations
EXECUTIVE SESSION: for one-half hour to 45 minutes.
RETURN TO The meeting returned to Open Session at 7:20 p.m.
OPEN SESSION:
ADJOURNMENT: The meeting was adjourned at 7:20 p.m.
Becky J. Upton, City Clerk Gary Braun, Mayor
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CITY COUNCIL SPECIAL MEETING
Port Angeles, Washington
August 18, 1999
CALL TO ORDER - Mayor Braun called the special meeting of the Port Angeles City Council to order at
SPECIAL MEETING: 1:50 p.m. The purpose of the meeting was to discuss various City issues with
Congressman Norm Dicks.
ROLL CALL: Members Present: Mayor Braun, Councilmembers Campbell, Hulett,
McKeown, Wiggins, and Williams.
Members Absent: Councilmember Doyle.
Staff Present: Manager Quinn, Attorney Knutson, Clerk Upton, B.
Collins, G. Cutler, and S. Martin.
Public Present: No one signed the roster.
Mayor Braun welcomed Congressman Dicks and introduced City Manager Quinn.
Manager Quinn advised the Congressman that the City would initially like to discuss
issues pertinent to the water supply, at which time he introduced Public Works &
Utilities Director Cutler.
City Water Issues City Water Issues: Public Works & Utilities Director Cutler reviewed for the
Congressman the issues related to the City's industrial and domestic water supply. He
reviewed the maps setting forth the location of the area's various water sources,
facilities, and possibihties for new pipelines and facilities. Director Cutler provided a
system overview which included a summary of the City's Ranney collector system
currently in use.
Director Cutler advised Congressman Dicks as to potential impacts of the Elwha Dam
removals, to include increased siltation, increasingly turbid water, increased risk of
adverse impact on the Rarmey collector, as well as the fact that the dams mitigate
adverse events on the Elwha River. Director Cutler then reviewed the City's long term
requirements which would involve permanent treatment facilities, conventional
u'eatment, and an emergency water supply. Associated with these requirements would
be support to ensure sufficient funds for a safe and adequate water supply for the City,
reimbursement to the City for current and future expenses, and the designation of Port
Angeles as the lead agency for the design and construction of mitigation measures.
Congressman Dicks queried as to whether FERC would allow the use of Morse Creek
for an emergency water supply. Attorney Knutson responded that, thus far, that type
of indication had not been made.
Congressman Dicks indicated he fully understood what the City was requesting;
however, he felt the entire issue would rest on the total cost of the project and the
available funds. Director Cutler indicated the figure being discussed at present is $30
million which was determined in the EIS and was based on the removal of both dams
with temporary water treatment facilities. Attorney Knutson advised the Congressman
that, after meeting with Senator Gorton on Monday, City staff met with Brian Winter
of the National Parks Service, who indicated the Bureau of Reclamation should be able
to meet with the City in the near future to resolve the issue of temporary versus
CITY COUNCIL SPECIAL MEETING
August 18, 1999
City Water Issues permanent water treatment facilities. In the discussion that ensued, Mayor Braun
(Cont'd) queried as to whether the City would need to acquire land for treatment facilities.
Councilman Campbell felt it unlikely that the City would want to place a treatment ·
facility in the vicinity of the Ranney collector, as the area would be greatly impacted
once the dam(s) are removed. Attorney Knutson noted the Rayonier mill site would be
a good candidate for locating a treatment facility.
Congressman Dicks spoke in support of the project, expressing the hope that the project
could move forward in spite of differing opinions as to the scope and associated costs
of the project. He asked the City what the impact might be if the dams are purchased
and then nothing is done. Director Cutler indicated the City would continue as it is at
present. However, Congressman Dicks understood the City may still have to do some
sort of treatment. Councilman Campbell addressed the matter of consequences if there
is an additional delay in the project. The City could be faced with the threat of being
required to do additional treatment of the City water supply with inadequate facilities.
Attorney Knutson advised the Congressman that the Elwha Tribe favors dam removal
because of salmon restoration. There is concern with the removal of water from the
river, but that concern is lessened if the dams are removed. It is a package that involves
dam removal as a key element. Congressman Dicks could envision a situation where
the dams are purchased, but the removal and the associated funding is delayed. He
acknowledged this could complicate matters. Planning Director Collins indicated that
any delay would have a direct impact on the ability of the salmon to use the river.
Congressman Dicks alluded to the severity of the budget situation in Washington, D.C.,
and expressed the hope that he and Senator Gorton were "on the same page" on the
matter. He reminded those present that the law stipulates that the funds must be in hand
before efforts to purchase the dams can move forward. The Federal Government is
concerned with acquiring a liability until the dams are removed. He suggested an
amendment to the law may be in order. Congressman Dicks assured the City Council
he would work to move the project forward. Councilman Wiggins pointed out that
$150,000 has been spent thus far by the City on this issue, of which a portion can be
attributed to CH2M Hill as the City's consultant. Congressman Dicks felt it helpful that
the City has sought assistance from a consultant who is highly credible on this particular
issue.
FEMA Reimbursement FEMA Reimbursement for 1999 Storm Damage: Manager Quinn directed the discussion
for 1999 Storm Damage to the denial from FEMA to reimburse the City for the damage incurred in the 1999
storm. He asked for the Congressman's assistance in this regard.
Councilmember McKeown indicated that FEMA had pledged to become more proactive
in its efforts, and Councilman Williams showed a map of the downtown area where
certain areas of property are being lost to storm damage and bluff erosion. The
Councilmembers suggested that there is a need to shore up the buttress on the hillside
to enhance the downtown area and prevent further damage to the businesses located in
that specific area. It was noted that the hillside behind the Lee Hotel is one that is
suffering greatly because of storm damage. The Councilmembers noted that any
programs the City could tap into would be greatly appreciated.
Combined Sewer Combined Sewer Overflow, Land Trade on Elwha, Rayonier Superfund Deferral, Bridge
Overflow, Land Trade on Projects, International Gateway Funding: City staff advised Congressman Dicks of the
Elwha, Rayonier Superfund need for assistance on the Combined Sewer Overflow, the separation of wastewater and
Deferral, Bridge Projects, stormwater to the Wastewater Treatment Facility. Further, Councilman Wiggins
International Gateway referred to a proposed land trade as relates to the Elwha Dam removal. Congressman
Funding Dicks assured the Council he would continue to work on this matter with the City. On
the matter of the Forest Service road policies, Councilman Wiggins urged the
Congressman to provide assistance to assure the continued maintenance of Forest
Service roads. Congressman Dicks agreed this is a major issue of national scope.
CITY COUNCIL SPECIAL MEETING
August 18, 1999
Combined Sewer Manager Quinn directed attention to the Rayonier Superfund deferral, emphasizing the
Overflow, Land Trade on City's position that DOE should be named in an oversight capacity on the clean-up of
Elwha, Rayonier Superfund the Rayonier site. Planmng Director Collins indicated the Elwha Tribe has worked out
Deferral, Bridge Projects, acceptable details with the DOE.
International Gateway
Funding (Cont'd) Discussion was held with regard to construction projects on the Hood Canal Bridge, as
well as the Tacoma Narrows Bridge. Concern was voiced with regard to the impact of
bridge work on the North Olympic Peninsula. In addition, the issue of tolls being
placed on the two bridges is a major concern.
Manager Quinn concluded the meeting by expressing the City's appreciation to
Congressman Dicks for his ongoing support and assistance in obtaining funds for the
Gateway Project. Councilmember McKeown advised the Congressman there was a
meeting underway at the moment on the Gateway Project, and she extended an
invitation for the Congressman to join the meeting for a brief period.
ADJOURNMENT: The meeting was adjourned at 2:30 p.m.
Becky J. Upton, City Clerk Gary Braun, Mayor
p'O'RTANG, L, S
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 7, 1999
TO: MAYOR BRAUN AND CITY COUNCIL ~x~ ,~ ,~\'~\~
FROM: Glenn A. Cutler, Director of Public Works and Utilities ~" -'
SUBJECT: Creation of an Electric Utility Rural Economic Development Revolving Fund
Summary_: House Bill 2260 was recently signed into law allowing electric utilities to create an economic
development fund and receive a credit on excise taxes equal to 50% of the contribution up to a maximun
credit of $25,000.
Recommendation: Adopt the attached ordinance to establish an Electric Utility Rural Economi~
Development Revolving Fund, transfer $50,000 into the fund(previously designated for the Economic
Development Fund) and establish the Economic Development Steering Committee as the board that
oversees this fund.
Background/Analysis: House Bill 2260 was recently signed into law allowing electric utilities to
contribute to economic development in certain rural areas. The fund may be used for projects that achieve
job creation or business retention, to add or upgrade non-electrical infrastructure, to add or upgrade health
and safety facilities, to accomplish energy and water use efficiency improvements, or to add or upgrade
emergency services.
The City meets the requirements of the bill. If the CounCil desires, the City can establish this fund and the
electric utility can receive a credit on its excise taxes of up to $25,000 per year, based on 50% of what the
utility contributes per year. The State has funded this program at $350,000 per year and it is available on a
first come, first served basis. This program allows utilities to earn credits through 2005, and earned credits
can be taken until they are all received should the yearly funding levels be reached in any of the years.
To take advantage of this fund, the City must establish a local Electric UtiliW Rural Economic Development
Revolving Fund and appoint a local board whose members reside within the qualifying rural area. The board
must contain at least three members representing local business and community groups. Staff has
recommended that the Economic Development Steering Committee be designated to oversee this fund as it
already has members meeting the requirements of the law. This board then distributes money in the fund
through grants and/or loans, as long as the expenditures meet the rather broad requirements of the bill.
In January 1999, $100,000 was transferred from the electric utility fund to the Economic Development Fund
to support the City's economic development efforts. If the Electric Utility Rural Economic Development
Revolving Fund is established, it is recommended that $50,000 of this $100,000 be redesignated to the fund
as this years contribution.
The Utility Advisory Committee concurred with this recommendation after review and discussion at their
August 23rd meeting. Also this proposal was presented to the Economic Development Steering Committee
on August 3ffh and they concurred with this recommendation.
Attachment: Draft Ordinance 1 5
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, establishing the
Electric Utility Rural Economic Development Revolving Fund,
designating the Economic Development Steering Committee to serve as
the Board of Directors to oversee and direct the activities of said fund,
and mending Ordinances 2890 and 2982 and Chapters 2.66 and 3.15 of
the Port Angeles Municipal Code.
WHEREAS, pursuant to RCW 35.21.703, the state legislature has declared it a public
purpose for cities to engage in economic development programs; and
WHEREAS, the City of Port Angeles has established the Economic Development and
Port Angeles Works Funds to support an economic development program for the City; and
WHEREAS, the City of Port Angeles has established an Economic Development Steering
Committee to make recommendations to the City Council on matters related to economir
development opportunities; and
WHEREAS, the State Legislature has adopted ESHB 2260, which allows public electric
utilities to receive a utility excise tax refund for the utilization of electric utility funds to promote
economic development in rural areas, providing that a revolving fund and a local board are established
for the administration of said funds;
NOW, THEREFORE, the City Council of the City of Port Angeles does hereby ordain
as follows:
Section 1. Ordinance 2890 and Chapter 3.15 of the Port Angeles Municipal Code are
hereby amended by adopting PAMC 3.15.017 to read as follows:
3.15.017 Electric Utility Rural Economic Development Revolving Fund Created.
There is hereby established in the City Treasury a fund for the fiscal administration and accounting
of revenue appropriated by the City Council from the Light Fund for economic development
activities to be overseen and directed by the Economic Development Steering Committee. Said fund .
shall be entitled "Electric Utility Rural Economic Development Revolving Fund No. 150" and shal'~
- ] -
be administered consistent with the requirements of Chapter 82.16 RCW.
Section 2. Ordinance 2982 and Chapter 2,66 of the Port Angeles Municipal Code are
hereby amended by amending PAMC 2.66.030 and by adopting PAMC 2.66.060 to read as follows:
2.66.030 - Membership.
A. Composition. The Economic Development Steering Committee shall be
composed of the following nine members:
1. Three City Council members.
2. Five members who are residents of the City or representatives of
businesses within the City.
3. One member who is a representative of the Port of Port Angeles.
4_ At least three of the nine members shall represent local businesses and
community groups.
B. Terms.
1. The term of office of the five lay members shall be ol-~e three yearsr.
provided that initially the appointments shall be staggered so that two
members are appointed for three year terms, two members are
appointed for two year terms, and one member is appointed for a one
year term.
2. Members may be appointed by the City Council for successive terms.
3. Appointments to fill in unexpired terms shall be only for the remainder
of that term, after which a reappointment may be made. (Ord. 2982
(part), 3/13/98)
2.66.060 - Electric Utility Rural Economic Development Oversight Responsibility. The
Committee shall have the authority and responsibility to oversee and direct the activities, and to serve
as the Board of Directors, of the Electric Utility Rural Economic Development Revolving Fund as
set forth in PAMC 3.15.017 and Chapter 82.16 RCW. The Committee shall have the authority and
responsibility to determine all criteria and conditions for the expenditure of funds from the Electric
Utility Rural Economic Development Revolving Fund and for the terms and conditions of repayment.
Section 3 - Effective Date. This Ordinance shall take effect five days after the date of
publication.
-2-
PAS SED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the ~ day of ,1999.
MAYOR
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
Craig D. Knutson, City Attorney
PUBLISHED:
By Summary
99.13
-3-
pORTANGELES
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: SEPTEMBER 7, 1999
TO: MAYOR BRAUN AND CITY COUNCIL
FROM: SUE ROBERDS, PLANNING SPECIALIST
SUBJECT: AMUNDSON/FIDLER/BEAN STREET VACATION - STV 99-02
Portion of north/south alley in Block 3 of Cain's Subdivision
Summary_: The Planning Department received a petition for vacation of City fight-of-way from
Mr. and Mrs. Carl Amundson, Bonnie Fidler, and Gary and Traci Bean. The property being
requested is an undeveloped north/south alley in a 1899 plat. The location is in the area of Columbia
and Liberty Streets. The petition is valid as it has been signed by 100% of the abutting property
owners.
Recommendation: Adoption of the attached resolution and forward to the Planning
Commission for a recommendation.
Background / Analysis:
Per RCW 35.79.020, following receipt of a valid petition for vacation of fight-of-way, the Council
must set a date by resolution when the petition will be considered for action. Adoption of the
attached resolution will set that date for Council's October 5, 1999, regular meeting. A
recommendation will be forwarded to Council following the Planning Commission's September 22,
1999, public heating on the petition.
'Sh; Rob~ds, P.l~ing Sp-eciali~t
Attachment: Resolution
Petition
19
RESOLUTION NO.
A RESOLUTION of the City of Port Angeles
setting a hearing date for a petition to vacate
a portion of the alley in Block 3 of Cain's
Subdivision of Suburban Lot 36, Port Angeles,
Washington.
WHEREAS, a petition is on file with the City of Port Angeles to vacate that
portion of the alley abutting Lots 9 - 13, Block 3 of Cain's Subdivision of Suburban Lot 36,
Port Angeles; and
WHEREAS, the petition has been signed by the owners of more than two-thirds
of the property abutting upon the fight-of-way sought to be vacated;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ANGELES as follows:
Section 1. The petition to vacate the above-described City fight-of-way shall
be heard and determined by the City Council in the Council Chambers, 321 East Fifth Street,
at the Council's regular meeting on October 5, 1999, at 7:00 p.m., or as soon thereafter as
possible, which is not more than sixty (60) days nor less than twenty (20) days hence.
Section 2. The City Clerk is hereby directed to give twenty (20) days notice
of the pendency of the petition and the time and place of the heating in accordance with the
provisions of RCW 35.79.020.
PASSED by the City Council of the City of Port Angeles at a regular meeting
of said Council held on the 7th day of September, 1999.
MAYOR
ATTEST:
Becky Upton, City Clerk
APPROVED AS TO FORM:
Craig Knutson, City Attorney
22
~ OF PORT~_~.GEr_~S
STREET VACATION PETITION
TO: Ute City Council of the City of Port Angeles, Washington -
Come now the undersigned petitioners and pursuant to Chapter 35.79 RCW respectfully show:
1. The undersigned petitioners request that the following described portion of 7~_ O~//eq o~olt ~7~ ~'~ q
Street/Alley in the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW (legally describe the ~
propers.
requested for
vacation
below).
~~'/o -/3 ~z..~
Co_,'~ % ~J~,'/,~,v
2. Each of the undersigned petitioners is thc owner of an interest in real estate abutting on the above
described area.
3. _~ persons own property abutting on said area.
4. The names and addresses of property owners abutting on said areas are as follows:
5. The undersigned petitioners constitute m~r~ th~,n t~ thirds of the owners of-~aid abuttin~
properS..
WHEREFORE, the petitioners ask that proceedings be commenced hereon for the vacation
of said area of said Streer~Alle¥ in ~he manner prescribed in Chapter 35.79 RCW.
Respectfully submitted,
J~ : ~ Vi7-/~. ~- ~ ,./), ~s-~- ~,/i ~
, . ,
Hearing(s) D,te ~ W/O~-'-'-~-'' 2 3
J
WATER ST
UMBIA ST Amundso
IF-Il I I Ii__j
ILJI I1~ LJ I '1 t I g- I '
Bean
ANGELES I~'D,,~,~- ~u,,~e"~e~ ~ STV 99-02
r
p_ ORTAN¢ L S
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 7, 1999
TO: MAYOR BRAUN AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT: Agreement for Fiber Optic Feasibility Study with Power Engineers, Inc.
Summary: In July 1999, the City and Clallam County PUD released a joint request for proposals for a
feasibility study of a Community Fiber Optic Network. City and PUD staff evaluated the proposals and
selected Power Engineers, Inc. as the most qualified consultant.
Recommendation: Authorize the Mayor to sign: 1) an inter-local agreement with Clallam County
PUD #1, and 2) a three party agreement between the City, Clallam PUD #1 and Power Engineers, Inc.
for a Fiber Optic Feasibility Study for a combined amount not to exceed $72,612 and the City share
not to exceed $37,972.
Background / Analysis: The City and PUD staffs analyzed proposals from four consultants: R. W. Beck,
Black and Veatch, Power Engineers, Inc., and Bergman Telecomm Consulting. Power Engineers, Inc. was
found to be the most qualified and responsive to our request. A three party agreement has been negotiated,
along with an inter-local agreement between the City and PUD, to facilitate the joint Fiber Optic Feasibility
Study. The study is scheduled to be completed by October 31, 1999.
The attached scope of work identifies joint tasks in which the City and PUD will share costs, and "City only"
or "PUD only" tasks that the City or PUD will pay for individually. The City share of the study will not
exceed a cost of $37,972. When the City Council authorized the feasibility study for a fiber network, the
estimated cost was $20,000 to $30,000 for the City's share of a joint study. In working with the PUD to
develop the scope of work for the request for proposal, the PUD desired a more detailed study that would
include preliminary design, hardware, software, staffing, training and maintenance requirements. The City
would need this information if it proceeds to build a system, and the additional information would make better
financial data available for the decision to build. Staff feels that the costs are reasonable for the scope of work
that has been developed. Joint tasks will be shared on a 50%-50% basis.
A year ago, when the 1999 budget was developed, $10,000 was budgeted for a study as a follow-up to the
City Light Strategic Plan. This fiber optic feasibility study will utilize this $10,000 with the remainder to be
paid from Light fund reserves.
The Utility Advisory Committee concurred with this recommendation after review and discussion at their
August 23rd meeting.
Attachment: Scope of Work
N:\PWKS\LIGHT~POWM~IBER~IBERCOU,WPD 25
Exhibit A- Scope of Work .
Consultant shall perform work as outlined in their July 20, 1999 proposal (copy attached) to the
City of Port Angeles and Clallam County PUD #1. Tasks and estimated costs are as follows:
Estimated Cost
Task 00 Project Management (Joint) $12,133
Task 01 Benefits/Risk of Project (Joint) $ 3,248
Task 02 Network Architecture (Joint) $10,423
Task 03 Excess Capacity (Joint) $14,644
Task 04 Partnerships (Joint) $ 5,100
Task 06 Community Network Plan (Joint) $ 6,168
Task 07 Capital & Operation Costs- District facilities (District) $ 5,782
Task 08 Capital & Operation Costs- City facilities (City) $ 5,782
Task 09 Partnership with local Telco & CATV (City) $ 3,332
Presentation of Findings- (Joint) $ 3,000
Second Presentation (Optional) $ 3,000
Total Project- Not to Exceed $72,612
City of Port Angeles - Not to Exceed $37,972
Clallam County PUD #1- Not to Exceed $34,640
All spreadsheets, maps, reports, graphs, presentations, or other material that are prepared
electronically by the consultant shall be provided to the City and District in electronic form along
with hard copies of the material.
N:\PWKS~LIGHTXPOWMSFIBER\EXHIBITA.WPD -
26
pORTAN , S
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 7, 1999
To: MAYOR BRAUN AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT; Landlocked Electrical Facilities
Summary: Electrical facilities previously installed along back lot lines without alleys or
adequate easements for equipment access prevent efficient maintenance or replacement. Most of
these facilities are approximately 40 years old and replacement or major maintenance is imperative
within the next few years. The replacement of these facilities in the street right of way, where
proper maintenance is possible, places an extreme burden on customers whose service entrance was
placed at the rear of the home at the City's direction.
Recommendation: Approve the replacement of both overhead and underground landlocked
facilities with underground facilities in the street right of way, and assist overhead service
customers with the cost of converting their service to underground up to a maximum of $1,000
per customer, but not to cover any landscape restoration costs.
Background/Analysis; In the early 1960's, the City allowed some developers to install
overhead electrical facilities on rear lot lines without providing for access (no alley or dedicated
right-of-way). After almost 40 years, many of the poles have deteriorated to the point where they
are unsafe and need to be replaced. Several years ago, City Light adopted a policy of converting
these landlocked overhead facilities to underground in the adjacent street right-of-way. A number
of areas were converted in this fashion and the City paid for all costs except for restoration of
landscaping and meter base conversion where new services were installed to connect homes to City
Light's new underground facilities. On later projects the City did assist in the cost of the new
underground service and meter base conversion up to a maximum of $1,000 per customer.
All of these areas were relatively small in size and the cost to City Light was in the range of
$10,000-$30,000. However, when the largest landlocked area (Southwood) was scheduled for
conversion in 1998 the cost estimate was $132,000, UAC members questioned the appropriateness
of the City paying for most of the conversion cost. They asked that other options be identified and
that costs for all other landlocked facilities be estimated so that the UAC and the Council could best
determine how to treat the remaining areas. That information is now complete and is summarized
in the following table.
N 5PWKS~LIGHT~ENG R~J Ilvl~MEM O\CCLN DLK.WP D 2 7
[Recommended]
NO LOCATION MAINTENANCE OH IN OH IN OH/UG IN UG IN
PLACE STREET R/W STREET R/W STREET R/VV -
1 Southwood $20,000.00 $24,000.00 $23,600.00 $64,400.00 $`126,359,
2 5th/Nancy $10,000.00 $30,000.00 $10,600.00 $15,500.00 $2'!,489.00
3 8thANestview $8,879.00 $26,879.00 $15,089.00 $16,279.00 $`14,0'12.00
4 7/8 Ennis $4,000.00 $20,000.00 $11,245.00 $12,300.00 $3'1,909.00
5 Ennis/Alder $12,000.00 $46,000.00 $13,000.00 $23,000.00 $39,866.00
6 15/16 East of I St. $6,000.00 $13,180.00 $9,500.00 $13,750.00 $5`1,882.01]
7 South of Park/Cherry $9,110.00 $37,110.00 $11,180.00 $12,160.00 $13,516.001
8 Park & Apple Lanes $8,000.00 $28,000.00 $25,595.00 $22,000.00 $36,367.001
9 End of Campbell Ave $3,200.00 $13,200.00 $4,235.00 $4,700.00 $5,833.00i
10 South of Melody Lane $8,000.00 $20,000.00 $13,175.00 $15,600.00 $28,972.0(]
11 8/BIvd East of Liberty $22,071.00 $34,000.00 $26,000.00 $31,385.00 $43~837.0(1
Total $111,260.00 $292,369.00 $163~219.00 $231,074.00 $414~042.0(1
The table identifies the options available to eliminate the remaining landlocked facilities and their
cost. The "Maintenance" column shows the amount that City Light would expend for normal
maintenance if access was not an issue and should represent the minimum amount that the City
should pay towards conversion/relocation. The next column "OH In Place" shows the cost to open
up the right-of-way and replace the line overhead. This cost does not include acquiring property or
dealing with landscaping. The next column "OH In Street R/W" shows the cost to rebuild the line
overhead in the street right-of-way including overhead service drops to the houses. The next column
"OH/UG In Street R/W" shows the cost to rebuild the line overhead in the street right-of-way but
undergrounding the services. The final column "UG In Street R/W" shows the cost of rebuilding the
line underground in the street right-of-way.
From a practical standpoint, opening up the right-of-way is not attractive because of the unknown
initial and on-going costs to acquire and maintain the right-of-way and the almost certain opposition
from the homeowners. There are also problems with trying to install overhead services from a newly
relocated overhead line because the service drops would need to cross over the roofs and could
present electrical safety code problems (existing service entrances are on the back side of the house).
It should also be noted that the last project "8/Blvd. East of Liberty" is an existing underground
installation and to date we have never converted an existing underground line to overhead.
The last of the 4kV conversions located in the Cresthaven area is budgeted in the Light Fund for this
year and includes landlocked items 4, 5 and 11. The remaining items will be budgeted in calendar
years 2000 through 2002.
Attachments: City Maps (2)
8 N 5PWKS~LIGHT~ENGR~J IMXMEM O\CCLNDLK.WPD
I
I
I
I
I
I
I
i
I
I
I
po tANC [ s
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 7, 1999
To: MAYOR BRAUN AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: Surplus Vehicles
Summary: The attached list of vehicles and equipment have been depreciated and replaced or are
no longer needed by the City.
Recommendation: Declare the vehicles and miscellaneous equipment listed on Attachment "A"
surplus and authorize the Director of Public Works and Utilities to auction the items for sale by
sealed or open bid.
Background / Analysis: The Equipment Services Division has determined that the vehicles and
equipment on Attachment "A" are no longer economical to repair or are not needed to meet City
requirements. Staff is in contact with Clallam County, the Clallam County PUD and Clallam Transit
to arrange joint sponsorship of a combined auction for sale of surplus vehicles and equipment. It
is planned to hold the auction in early Fall 1999.
Attachment:
List of Surplus Vehicles
N:~PWKS\EQUIPSVC\SURPLUS.WPDT 29
ATTACHMENT "A"
SURPLUS VEHICLES FOR 1999
MILEAGE VEHICLE DESCRIPTION
/HOURS NO.
75,130 1211 1989 GMC HALF TON VAN (CARGO)
57,821 1215 1982 CHEV MINI-PICKUP
64,988 17 1987 CHEV SEDAN
351 HRS 1906 LITTLE BEAVER CHIPPER
125 HRS 157 LITTLE BEAVER CHIPPER
74,375 1210 1974 CHEV HALF-TON PICKUP
73,385 1886 1974 CHEV 3/4 TON WITH UTILITY BED
N/A 1985 1985 PRISMO PAINT STRIPPER
N/A 1341 JACOBSON 1979 POWER LAWN SWEEPER (2)
78,588 134 1979 GMC 3/4 TON PICKUP WITH SIDE BOXES
N/A 1245 1984 GMC 3/4 TON PICKUP WITH UTILITY BID
340 HRS 1764 1985 LINCOLN GENERATOR, 5KV
26,082 144 1968 CHEV TWO-TON FLAT BED WITH DUMP
76,929 1560 1984 GMC 3/4 TON PICKUP (PROPANE) WITH SIDE BOXES
328 HRS 1567 1971 BUFFALO/SPRING KT240 ROLLER (STEEL)
696 HRS 1564 1978 INGRAM RUBBER TIRED ROLLER
35,801 1573 1973 GMC 6500 "ENTNYRE" BLACKTOP DISTRIBUTOR TRUCK
42,830 2 1974 KENWORTH FIRE PUMPER
4,257 HRS
90,390 1891 1987 CHEV ONE-TON FLATBED DUMP TRUCK
79,300 1737 1984 GMC HALF-TON VAN (WINDOW)
106,377 1753 1992 FORD 4X4 VAN
N/A N/A DUR-A-LIFT, 28' MANLIFT
N/A N/A SURPLUSED PIECES AND PARTS, BUNDLED ON PALLETS
N/A N/A ELECTRIC HOIST, 1 1/2 TON CAPACITY
0 N:'ff'WKS\EQUIPSVC\SURPLUS.WPDT
p_
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 7, 1999
To: MAYOR BRAUN AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: Replacement of Landfill Compactor
ISummary: Compactor needs to be replaced and not repaired as
The
existing
1
990
8
1
6B
Landfill
planned. The 1999 Budget contains $53,000 for repairs ($22,000 to rebuild the wheels and $31,000
for the engine rebuild). It has been determined that the transmission must also be repaired/replaced
for an estimated cost of $30,000. Total projected repairs are now estimated at $83,000.
Recommendation; Authorize the Public Works and Utilities Department to purchase a used
Compactor, if available within the next 60 days, in an amount not to exceed $80,000. If a used
compactor is not available within 60 days, authorize the purchase of a new compactor in an amount
not to exceed $150,000.
Background / Analysis: The existing Landfill Compactor requires major repairs totaling $83,000:
wheel replacement - $22,000, engine overhaul - $31,000, transmission repairs/replacement -
$30,000. It is more economical to replace the unit instead of performing the repairs. A replacement,
for use at the Landfill until it closes on December 31, 2006, should be accomplished as soon as
practicable.
The 1999 Budget contains $53,000 to rebuild the wheels and the 10,000 hour engine overhaul. The
$30,000 transmission work is an unplanned expense. The projected repairs to this equipment have
increased dramatically in 1999 due mainly to its use for the Rayonier materials. The 1999 projected
costs are $25,000 without the major repairs. Repairs to the compactor from 1990 through 1998 are
as follows:
1998--$56,676.00
1997--$25,511.00
1996--$33,834.00
1995--$29,712.00
1994--$13,200.00
1993---$ 7,113.00
1992--$11,490.00
1991--$10,099.00
1990---$ 7.420.00
Total-$195,055.00
Maintenance and operating expenses for the 1990 compactor average $21,673.00 for nine years.
The Equipment Services Division is searching for a used unit that will be serviceable for the
remaining operating period life of the Landfill. The Division is also considering a buy baci~
provision of the equipment for when the Landfill closes and the City no longer needs it.
Est Est Normal use Heavy use
Description Cost Taxes 7 Year 7 Year Total with Total with Cost per Cost per
Buy Back Maintenance Normal Heavy Year Year
Normal plus Heavy Use Use
New 1999 $176,500
816 B Cat Less Trade of
$30,000 $11,573 $30,000 $63,000 $88,600 $221,073 $309,673 $31,581 $44,239
$146,500
Used $110,000
816 B Cat with
(sample) Caron Wheels
&Shipping
Less Trade of
$30.000
$80,000 $6,320 $30,000 $63,000 $88,600 $149,320 $237,920 $21,331 $33,988
Our 816 B $31,000
w/10,000 hr Engine
Cat Rebuild
Refurbished/ $22,000
with a Star Wheel Rebuild
Warrantee $30,000
for Transmission
three years rebuild $6,557 $30,000 $63,000 $88,600 $152,557 $241,157 $21,793 $34,451
$s3,ooo
Used units are in high demand and have a very short window for the opportunity to purchase
Landfill equipment is exempt from the bidding process in accordance with RCW 70.95A.;.
Therefore we would negotiate the price instead of bidding the purchase.
If it is necessary to purchase a new piece of equipment we would bid the unit. The additional
funding will be taken from the Solid Waste Fund.
N:~PWKS~EQUIPSVC\COMPACT.WPD
32
po ANC [ s
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 7, 1999
To: MAYOR BRAUN AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: Reimbursable Work Agreement with Clallam County to Chip Seal Various City
Streets.
Summary: The City has requested Clallam County provide chip seal services for our 1999 Chip
Seal Program. Provisions of the existing interlocal agreement will allow the County to provide
these services to the City through December 31, 2000. Annually, the Council will be requested to
authorize a Request to the Clallam County Road Department for Reimbursable Work which will
specify the work to be done and a "not to exceed" amount to be paid for the service for the current
year.
Recommendation: Authorize the Mayor to sign the Request to the Clallam County Road
Department for Reimbursable Work in an amount not to exceed $100,000 for 1999.
Background / Analysis:
On April 20, 1999, the City Council approved a five-year Pavement Management Program that listed
the streets to be overlaid and chip sealed. The overlays for 1999 have been completed by Lakeside
Industries and we intend to contract with Clallam County for the chip seal portion. The County was
chosen for the project, based on their expertise and very competitive prices. No local contractors
have the capability to perform chip seal services of the size and type required for the City's streets.
The County has requested a reimbursable work agreement for the 1999 work.
The streets to be chip sealed for the 1999 Program are: 16th Street from "E" Street to the Cemetery
Race and Mt. Angeles Road from Park Avenue to the South City Limit
Attachment:
Reimbursable Work Agreement
N:~PWKS\STREET~AVM'T~REIMB WK. WPD 3 3
Pages 34- 38 are blank.
REQUEST TO THE CLALLAM COUNTY ROAD DEPARTMENT
FOR REIMBURSABLE WORK
To the:
Clallam County Road Engineer
223 E. 4th St.
P.O. Box 863
Port Angeles, WA 98362-0149
(360) 417-2319 FX (360) 417-2513
Pursuant to terms of an agreement between Clallam County and the City of Port ~ns/ele$
adopted and approved on September 7, 1999 the undersigned hereby requests Clallam
County to perform the work listed below at a time and in a manner convenient to Clallam County.
The undersigned hereby guarantees reimbursement to Clallam County for all labor, material,
equipment, and labor costs to: Chip seal v~.rious City streets.
Work not to exceed $ 100,000.00 . per year.
Billing Address: City of Port Anqeles
% Public Works Department
PO Box 1150
Port Angeles, WA 98362
Date:
MAYOR Name of Authorizing Agent
Signature
Title
Phone No.
(County Use)
Work request is hereby ~ Accepted [----] Rejected
Authorizing Official
Date
MASTR\REIMBWAGDOC ,,~&~ 39
40
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 7, 1999
To: MAYOR BRAUN AND CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT: Rayonier Industrial Waste Acceptance (IWA) Permit
Summary:. Rayonier Inc. submitted an application to discharge leachate from their Mt. Pleasant
Landfill site to the city sewer system from their Port Angeles Rayonier Mill site (700 North Ennis
Street) through an 8 inch main adjacent to their property.
Regommendation: Authorize the acceptance of (IWA) Permit for Rayonier Inc. to discharge
leachate originating outside the City to the sanitary sewer system in accordance with the
attached permit.
Background / Analysis: The city staff, Utility Advisory Committee (UAC), Consultant (Brown and
Caldwell) and the Department of Ecology (DOE) have reviewed all submitted analysis.
After reviewing Rayonier's application and analysis the city staff did their own analysis and
submitted both repons to Brown and Caldwell. The consultant concluded that the discharge of
Rayonier's leachate from the Mt. Pleasant site would not have a toxic effect on the City's
wastewater plant biomass nor convey a toxic property to the final effluent of the City's wastewater
treatment plant if the input does not exceed 1% of total plant flow.
After the consultants's report, the UAC reviewed and recommended approval to permit under
PAMC Chapter 13.06. In accordance with the City of Port Angeles' National Pollutant Discharge
Elimination System (NPDES) Permit, DOE must review and comment on IWA permits. DOE has
approved the draft permit with modifications which have been incorporated.
Staff has worked with Rayonier Inc. and the Department of Ecology to insure the community's
health and safety. The rate shall be $0.04 per gallon with total anticipated annual revenue of
approximately $127,000. The permit will be for a five year period.
Attachment: IWA Permit
DOE Approval Letter ~
N :XPWKS\WWATER\PERMIT~CCRAYIWA.WPD
_¢ ~ ORT,4,,,
o,.>---<,e INDUSTRIAL WASTEWATER PERMIT NO. 01-99
°~~~ ACCEPTANCE PERMIT
(IWA) ISSUANCE DATE: 09-99
EXPIRATION DATE: _0c
SECTION I - GENERAL INFORMATION
A. INDUSTRIAL USER
1. Company Name: Rayonier Inc..
2. Division name (if applicable) Port Am, eles Division
3. Mailing Address 700 North Ennis
Port Angeles WA. 98362 4.
Facility Address (if different than above)
Name; J~gk Anderson
Title: M~r.. Environmental Engineering
Telephone of signing official: ~6Q-457-2329
The above Industrial User is authorized to discharge industrial wastewater to the City of Port Angeles sewer system in compliance
with the City of Port Angeles Industrial Pretreatment Ordinance Port Angeles Municipal Code Chapter 13.06 and in accordance with
discharge point(s), effluent limitations, monitoring requirements, and other conditions set forth herein. This acceptance form may be
modified at the discretion of the City so as to bring it into compliance with Federal, State and local regulations. TheIndustrial User
shall complywith the effluent concentrations specified herein.
MIU DISCHARGE CONCENTRATIONS TO COLLECTION SYSTEM
PARAMETER DAILY AVERAGE DAILY MAXIMUM MONTHLY AVERAGE
FLOW 50,000 gallons 24,000 gallons
pH 5.0-9.0 su 5.0-9.0su
BOD 50 lbs 30 lbs.
TSS 50 lbs. 30 lbs.
Metals Not to exceed 13.06 See attached Pretreatment Ordance 13.06
MONITORING REQUIREMENTS
FLOW ~allons Per Discharge Meter
pH Standard Units Daily Grab
BOD m~/L Monthly Grab
TSS mg/L Monthly Grab
AOX m~/l Monthly Grab
Total Metals/CN m~/l Monthly Grab
Priorit~ Pollutants m~/1 Semi-Annual Grab
POINTS(S) OF DISCHARGE
LOCATION OF DISCHARGE [ SIZE I MONITORING PROVISIONS
Adjacent to PAWWTP 8" Sewer Tap as specified by the City of Port Angeles
( see attached drawing )
42 PW-804.04 page 1 [6/94]
INDUSTRIAL WASTEWATER
ACCEPTANCE PERMIT
(page 2)
PRODUCT OR SERVICE PROCESS SIC CODE (4 DIGIT) AMOUNT AND/OR AVG.
PRODUCTION RATE
Landfill Leachat¢ 2611 12,000 Gal./Da},
SPECIAL CONDITIONS AND COMPLIANCE SCHEDULES:
Total Metals,
Arsenic, Cadmium, Chromium, Copper, Mercury, Nickel, Lead, Silver, Zinc, Selenium
· All expenses incurred due to installation of sewer tap will be paid by permittee and meet all City of Port Angeles specifications
and requirements.(See attached drawing to be located on Rayonier Inc. property and maintainedby Rayonier Inc.
· Only Leachate from the Rayonier Landfill located on Mount Pleasant Road will be accepted.
· Any changes in landfill use will require written notification to the City of Port Angeles 60 days prior to change.
· At any time the City of Port Angeles Wastewater Treatment Plant reserves the right to deny acceptance of leachate from
Rayonier Inc.
· All discharging will be between the hours of 7:30AM and 3:00PM Monday to Friday unless agreed upon in writing from the
City of Port Angeles
· Discharge into the system will be coordinated with the Wastewater Treatment Plant Supervisor to ensure flows do not exceed
limits.
· After one year from first discharge the testing and monitoring requirements will be reviewed and may be modified.
· The dischrge of leachate into the city sewer system shall be charged at $0.04/gallon or here after amended.
Any Discharger who violates an order of the City, or who fails to comply with 1) any provision of PAMC 13.06, or 2) any
regulations, rules or permit of the City, issued pursuant to PAMC 13.06, shall be liable to the City for a civil penalty.
Any Discharger who knowingly violates any provision of PAMC 13,06 shall be guilty of a misdemeanor and shall be punished
accordingly.
In accordance with PAMC 13.06.080(D)(3), the City of Pon Angeles must be notified at least 30 days prior to changing any of the
discharge characteristics as allowed in this Acceptance Permit.
PW-804.04 page 2 [6/94]
43
INDUSTRIAL WAS~FEWATER
ACCEPTANCE PERMIT
(page 3)
FEE CALCULATIONS:
FEES: SYSTEM DEVELOPMENT CHARGES $
PERMIT PROCESSING $ 75.00
INSPECTION $.
OTHER $.
TOTALS $ 75,00
SIGNATURE OF OWNER: TITLE: DATE:
CITY OF PORT ANGELES APPROVAL:
The above Industrial Wastewater Acceptance Permit is hereby approved subject to the conditions and requirements contained in
above permit, the IWA Standard Conditions attached hereto and incorporated hereto by this reference, applicable Federal and Stat,.
Laws and PAMC Chapter 13.06 [copy attached].
DIRECTOR OF PUBLIC WORKS DATE
Attachment: IWA Standard Conditions
Pw-804.04 page 3 [6/94]
44
o, .... ~ INDUSTRIAL WASTEWATER ACCEPTANCE
o~~o STANDARD CONDITIONS
(~WA)
The following Standard Conditions apply to each (MIU) Mid Industrial User facility IWA issued by the City of Port Angeles:
1. Where required, the MIU's shall provide existing production levels at the MIU's facility. A significant
monitoring facilities, installed and maintained at all times at the increase or decrease shall be defined as a 50 percent increase or
MIU's expense, to allow inspection, sampling, and flow decrease in the volume of industrial wastewater currently being
measurement at locations specified in this IWA. There shall be discharged by a MIU whose daily average volume of industrial
ample room in and near such monitoring facilities to allow accurate wastewater discharged into the City sewer system is 10,000
sampling and monitoring equipment to be installed and to prepare gallons per day or less.
samples for analysis. Such facilities shall be accessible to
authorized representatives of the City at all times upon 9. For each measurement or sample taken pursuant to the
presentation of suitable identification from 8:00 a.m. to 5:00 p.m. requirements of this IWA, the MIU shall record the following
five days per week; provided that authorized representatives of the information: a)exact place, date, and time of sampling; b) the dates
City shall, under exceptional circumstances, have access upon the analyses were performed; c) the person(s) who performed the
access for the same time period seven days per week. Where analyses; d) the analytical techniques or method used; and e) the
required by Federal or State Regulations, such monitoring facilities results of all required analyses. Sampling and analysis shall be
shall be provided at the end of a process or unit production from performed in accordance with procedures established by the
which regulated toxic pollutants are discharged. U.S.EPA and contained in 40CFR, Part 136, as amended.
2. The MIU shall retain wastewater monitoring records for a period 10. VVithin ninety (90) days of the expiration date, the MIU shall
of three (3) years. During this period said records shall be apply for reissuance of the IWA on the form provided by the City.
available for inspection and duplication by authorized The terms and conditions of the IWA are subject to modification by
representatives of the City of Port Angeles. the City during the term of the permit as limitations or requirements
are modified or for other just cause. The MIU shall be informed of
3. The MIU shall notify the City immediately upon any accidental any proposed changes in this IWA at least thirty (30) days prior to
or slug discharge into the sanitary sewer as outlined in the the effective date of the change. When so required by the City of
industrial spill reporting requirements of PAMC Chapter 13.06. Port Angeles Director of Public Works or his designee any
changes or additions to the IWA shall include a time schedule for
4. The IWA issued to the MlU by the City may be revoked if, after compliance.
inspection, monitoring or analysis, it is determined that the
discharge of wastewater to the sanitary sewer is in violation of 11. This IWA is issued to the named MIU for the specific operation
Federal, State, or City laws, ordinances or regulations, or operations permitted and is not transferable without the written
approval of the City.
5. The IWA shall be revoked due to falsification or intentional
misrepresentation of data or statements pertaining to the 12. Not later than fourteen (14) days following each date in the
Disclosure Form or any other required reporting form, in the compliance schedule and the final date for compliance given by
opinion of the City of Port Angeles Director of Public Works. the MIU in the Disclosure Form and included as part of this IWA,
The MIU shall submit a progress report to the City. This report
6. No MIU shall increase the use of potable or process water or, in must indicate whether or not the increment of progress was met on
any way, attempt to dilute a discharge as a partial or complete the date on which the MIU expects to comply with the increment of
substitute for adequate treatment to achieve compliance with the progress, the reason for delay, and what steps are being taken by
limitations contained in this IWA. the MIU to return to the schedule established. In no event shall
more than nine (9) months elapse between such progress reports
7. The MIU shall provide protection from the accidental discharge to the City.
of prohibited or regulated substances established by PAMC
Chapter 13.06. Where necessary, facilities to prevent the 13. The compliance dates for the increments of progress given in
accidental discharge of prohibited materials shall be provided and the compliance schedule may be revised only at the discretion of
maintained at the MIU's expense. The MIU shall notify the City the City. Failure to meet the compliance date without just reason
immediately upon the occurrence of an accidental discharge of for delay is a violation of the conditions of this IWA.
substances prohibited by PAMC Chapter 13.06. During normal
business hours, the City should be notified by telephone at 417- 14. The issuance of this IWA does not convey any property rights
4855. At other times, the City should be notified by telephone at in either real or personal property, or any exclusive privileges, nor
417-4970. The notification shall include location of discharge, does it authorize any invasion of personal rights, nor any
date and time thereof, type of waste, concentration and volume, infringement of Federal, State or local laws or regulations.
and corrective actions taken. A written report shall be sent to the
City of Port Angeles WaterNVastewater Collection 15. Disposal of sludges generated within wastewater pretreatment
Superintendent, P.O. Box 1150, Port Angeles, WA 98362 within systems shall be done in accordance with Section 405 of the
five (5) days of the accidential discharge. Clean Water Act and Subtitles C and D of the Resource
Conservation and Recovery Act and Chapter 173-303 WAC.
8. The MIU shall notify the City prior to the introduction of new
wastewater or pollutants or any substantial change in the volume 16. All reports required by this IWA shall be signed by the
or characteristics of the wastewater being introduced into the principal executive officer of the MIU, or their designee.
,~OTW from the MIU's processes. Formal written notification shall
follow within 30 days of such introduction. Any MIU planning to 17. All reports required by this permit shall be submitted to the
alter or change any activity at the MIU's facility that would City of Port Angeles WaterANastewater Collection
significantly increase or decrease the volume or alter the content Superintendent, P.O. Box 1150, Port Angeles, WA 98362.
of any existing source of industrial wastewater discharge into the
City sewer system, must file a written notice of intent. This does A ~
not include changes in volume or content resulting from shifts in
STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY
P.O. Box 47775 * Olympia, Washington 98504.7775 · (360) 407.6300
June 28, 1999
Mr. Kevin S. Curtis
Wastewater Treatment Plant Supervisor
Port Angeles Public Works and Utilities
321 East Fifth Street
P.O. Box 1150
Port Angeles, WA 98362-1150
Dear Mr. Curtis:
We have received and reviewed your draft permit for the discharge of leachate from the Rayonier landfill.
We hereby approve the proposed permit with the following modifications: Attach and reinforce that the
standard discharge conditions apply; and reinforce the other local limits for which sampling is conducted
(metals) in the limits table. Should the characteristics of the discharge violate the City's local limits or
this permit, please advise us so that we m~ty re-evaluate whether the facility at that time requires a state
waste discharge permit. Please also consider the following modifications to improve the clarity and
utility of the permit:
1. Rewording table heading "MIU's Discharge Concentrations to Collection System" as "Maximum
authorized discharge concentrations and standards."
2. Eliminating the "Daily Average" column (used when several samples each day are averaged), and
placing monthly average flow and loading limits in the monthly average column.
Please call me at (360) 407-6277 if you have any questions regarding the above comments.
Sincerely,
~, P.E~
Environmental Engineer
Municipal Unit
Water Quality Program
Southwest Regional Office
DK:mf(7/wq)
cc: Chuck Hoffman, Ecology
Norm Schenck, Ecology
File: Clallam County, City of Port Angeles, NPDES Permit, Correspondence
46 o
pOR.TANC;ELES
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
CITY lvlANAGER'S REPORT
S~ptemb~r 7, 1999
CITY MEETING SCHEDULE ]DATEI TmE
.
LABOR DAY HOLIDAY Monday, Sept. 6 Closed
City Council Meeting Tuesday, Sept. 7 6:00 p.m.
North Olympic Peninsula Cities Assn mtg Wed., September 8 6:00 p,m.
Lion's Club - Mike to speak Thurs., September 9 12:00 n
Chamber of Commerce - Mike to speak Monday, Sept. 13 12:00-1:00pm
Board of Adjustment Monday, Sept. 13 7:00 pm
Council/City Manager retreat Tuesday, September 14 6:00 p.m.
P.A. Int'l Gateway Worshops Tues/Wed, Sept. 21 & 22 TBA
City Council Meeting Tuesday, Sept. 21 6:00 p.m.
Household HazMat Waste Collection Event / WalMart Fri./Sat., Sept 24 & 25 12n - 6 p.m.
Lee Plaza Dedication Saturday, September 25 2 - 3:00 p.m.
:,OCTOBER! : ~:ii
City Council Meeting Tuesday, October 5 6:00 p.m.
WRIA 18 Coordinating Council Thursday, October 7
G:\CNCLPKTXCTYMGR\CMREPT~99~SEPT7WPD.WPD
49
p ORT NGELES
WASHINGTON U.S.A.
CITY COUNCIL MEMO
DATE: September 2, 1999
TO: MAYOR BRAUN AND CITY COUNCIL
FROM: Michael Quinn, City Manager ~
SUBa-ECT: Informational Report
Work Schedule:
With the last three weeks of activity, I have now passed my first month on the job. While it is still
an orientation experience, I am feeling much more comfortable with issues and people as I get a
chance to interact more often. Please note this report is only intended to focus on my general activity
level and not the broader activity scope of the City staff. Some of the highlights since the last Council
meeting report for my activity are:
Legislative Contacts: (1) Sen Gorton visited our community on 8/16 and the Council had a
chance to view staff presentations on the Elwha water issue, timber issues, and the Senator's
masterful ability at fielding public questions; (2) Rep. Norm Dicks visited with staff and Council on
8/18 to discuss similar subjects plus the Gateway Project; (3) met individually with Councilmembers
Williams, Doyle, Hulett, Wiggins, and Mayor Braun.
Staff Tours: (1) Fire Department; (2) Light Operations and Facilities.
Community Contacts: (1) Clint Hulse of PABA hosted a breakfast reception for Glenn Cutler
and myself, (2) Patty Hannah of United Way was introduced by Council member McKeown and we
discussed social service funding history, (3) David Morals, Olympic National Park Superintendent and
I had a chance to hike together and discuss Park/City relations as well as enjoy the scenery and
camaraderie of Brad and Craig; (4) Steve Oliver of the Hurricane Ridge Winter Sports Education
Foundation discussed a tourism proposal; and (5) I spent some time in the City Booth at the Fair with
Dale talking up recycling and meeting some fine folks enjoying the County Fair.
Major Reviews: (1) Downtown Marketing scope of work with the consultant from APCO and
key governmental contacts; (2) staffdiscussion on Fiber Optics potential; (3) participation in the 8/17
& 8/18 Gateway work sessions with our consultant, Merritt & Pardini; (4) successful mediation
proposal with IAFF for Council review after almost 15 hours of negotiation and contract refinement;
(5) staff exercise in Emergency Preparedness conducted on 8/20 at the EOC; (6) 8/24 Public Hearing
on the Rayonier Site Cleanup and my representative testimony on supporting EPA deferral to
Department of Ecology; (7) preliminary discussions with County on UGA cooperation and mutual
concerns; (8)started Budget review with Yvonne's support; and (9) general staff assistance.
Additional Staff Informational Reports:
Generally, these items are informational and no action is necessary. With regard to the memo on
Initiative 695, we will prepare options for Council review at Budget for dealing with the projected
loss of revenue so identified. Also, please note that we have received a denial on our appeal to
FEMA for financial relief on the slide damage, and Glenn's memo outlines the current status on these
situations. I also think it noteworthy to highlight the revised draft of the Water Supply Report in your
packet for extra reading pleasure since it clarifies the basic issues and proposes consideration of a
regional system approach, to which we will be sending to the other water jurisdictions for their input.
Council Work Session:
September 14th at 6:00pm is the scheduled work session for the Budget and establishing general
priorities for work objectives desired by the Council. I expect to provide a brief packet next Friday
which will restate your Goals and allow you an opportunity to establish such work priorities for the
Budget. I also plan to include brief policy and practice inquiries in order to better establish priorities
and help me better understand the historical direction of budget preparation. As a preliminary
consideration, for example, I will inquire as to the Council's direction on utilizing a Finance/Budget
Committee comprised of three Council members to review the Budget in detail and make a summary
recommendation to the full Council. All Council members will receive a preliminary Budget
document, but will not receive the detailed presentations from each Department.
52
WAS H 1N 0 T 0 N,
CITY COUNCIL MEMO
DATE: September 7, 1999
To: MAYOR BRAUN AND CITY COUNCIL
FROM: Yvonne Ziomkowski, Finance Director
SUBJECT: Initiative 695
Initiative 695 will be on the November 2, 1999, ballot. This initiative will replace the state's 2.2
percent motor vehicle excise tax (MVET) with a $30 license tab fee and require voter approval of
all tax and fee increases. If approved by the voters, the initiative will take effect January 1, 2000.
What Impact Will 1-695 Have on Local Governments?
Passage of this initiative will have significant budget implications for all cities and counties
beginning in the year 2000. Cities receive almost $100 million annually from the MVET. The state
collects the tax and then shares a portion of it with the cities for public safety, criminal justice, and
sales tax equalization. The MVET also provides revenues to city transit agencies, and transportation
projects that benefit cities. If the initiative passes, cities will no longer receive this assistance.
Other agencies that provide local services will also lose funding under this initiative. Counties will
no longer receive public health, criminal justice, or distressed county assistance. The MVET is also
the primary funding source for the Municipal Research & Services Center.
In addition to the MVET elimination, Section 2 of the measure also requires voter approval for every
tax rate, fee, or user charge increase. The consequences of this provision are very significant. Before
the cities can raise any tax, fee, or charge for service, the increase will have to be approved by the
voters. This includes everything from property taxes, utility rates, building permits and developers
charges to park fees, lease rates, and pet license fees.
What would be the Fiscal Impact on the City of Port Angeles?
Because of the lag in distribution of MVET funds, the city will receive one payment in the year 2000
for MVET collections in October, November and December 1999. In succeeding years, the City will
no longer receive public safety and general distribution from MVET and Trailer/Camper Excise Tax.
Since this is a per capita distribution, the City would lose approximately $10.73 per person or
$201,758 in the year 2000, and $14.84 per person or $286,163 in 2001. Additionally, we will
receive just 45 percent of the criminal justice assistance which means $17,157 in lost revenues in
the year 2000 and $24,114 in 2001.
63
Overall, the direct, estimated impact on Port Angeles is $220,000 in 2000 and $310,300 to $368,500
annually in the years 2001 through 2004.
Other Possible Impacts:
· Adverse impact on bond ratings which would lead to higher interest rates and consequently
more expensive capital improvements;
· Indirect impact of effect on county and transit.
· The approval of Initiative 695 will put "on hold" the Department of Transportation's six-year
construction program. These funds were to assist in state, county, and city transportation
projects. The estimated per capita loss in this distribution is $5.70 in 2000 and $6 in 2001.
· The Mtmicipal Research & Service Center, which provides a lot of assistance and expertise
to local governments, will lose approximately 84 percent of funding.
In Closing
Because it is uncertain whether 1-695 will pass, two budgets for the year 2000 will have to be
prepared. One assuming the initiative passes, one assuming it doesn't. The City will have to look
into other revenue possibilities. One is to levy a second quarter of one percent Real Estate Excise
Tax (REET) to use for street and parks projects. Additionally, counties have the authority to impose
an annual $15 license fee on vehicles owned by residents of the county. This revenue must be used
for transportation purposes and is shared with the cities within the county.
54
pOR :ANCE[ S
WASHINGTON, U.S.A.
PUBLIC WORKS DEPARTMENT
DATE: September 7, 1999
TO: MICHAEL QUINN, CITY MANAGER
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: Manager's Report Item, Port Angeles International Gateway Status.
The initial workshops to select a site for the project were held on August 17 & 18, 1999. All
workshops involved agencies, businesses, property owners and the public. Using the comments and
data collected during the workshops, the initial field of ten potential sites was narrowed to four sites
as shown on the sketch included with the attached informational press release, and is provided for
your information. The next workshops are scheduled for September 21 & 22 to identify the preferred
site.
Attach.
Press Release
N :LPWKS~EN G INEERXJvlGRRPT .WPD\GTWAY .WPD
55
pO TAN¢ . s
WASHINGTON, U.S.A.
PUBLIC WORKS & UTILITIES DEPARTMENT
Press RELEASE ,
AUGUST 31, 1999
Port Angeles International Gateway Transportation Center
The Gateway project is under way!
Led by Merritt+Pardini architects, a Tacoma ba~ed firm, and jointly administered by the City of
Port Angeles and Clallam Transit System, the project has concluded a successful two-day
workshop that kicked off the predesign/site selection phase. With input from various local
organizations, user groups, and the public, the design team facilitated interactive workshop
sessions that evaluated possible project sites and formed the framework for the project design.
From a field of ten potential locations, the project team reduced the options to four sites in the
downtown area between Oak and Lincoln and Railroad and Front Streets.
SCOPE
The scope of this project is to program and design a multi-modal transportation hub in
conjunction with economic development opportunities in the downtown core. Both federal and
state funding have been secured for design and construction.
VISION
The vision for the project includes:
· Improving multi-modal transportation linkages for tourists and residents alike.
· Enhancing and stimulating commerce in the downtown core.
· Creating a "memorable" pedestrian-oriented activity center that draws tourists and
businesses.
· Encouraging regional growth through partnerships with organizations such as Peninsula
College, the Chamber of Commerce, Clallam County, The Port of Port Angeles, and the
Port Angeles Downtown Association.
· To create a "Gateway" to and from Port Angeles and the Clallam County region.
NEXT STEP
The project team will conduct another two-day workshop on September 21st and 22nd to fudher
review and discuss conceptual designs for these sites, identify a preferred site, and begin to
develop the final design of the Gateway facility. A second public open house will be held the
evening of September 21st'
For further information or questions contact the local architect on the design team, Bill Lindberg
at 360-452-6116.
321 EAST FIFTH STREET ® P. O. BOX 1150 ® PORT ANGELES, WA 98362-0217
PHONE: 360-417-4805 · FAX: 360-417-4542 · TTY: 360-417-4645
56 E-MAIL: PU BWORKS~CI. PORT-ANGELES.WA. US
::::::::::::: RAILROAD AVENUE
.:: ::.::.::',
L_--J ~
0 , ~ 0 FIRST STREET
~ ~ SECOND ~ STREET
THIRD ~ STREET
m
LEGEND
DS~TES SELECTED FOR
PORT ANGELES INTERNATIONAL GATEWAY
TRANSPORTATION CENTER 81TE8 ~-~
~.~,"3~,"'c.L kev~s,o~ ~ > F~e
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 7, 1999
TO: MAYOR BRAUN AND CITY COUNCIL
FROM: Don Madison, Property Manager
SUBJECT: Clarification of Drinking Water State Revolving Fund (DWSRF) Loan Agreement
report presented at the August 17, 1999 Council Meeting
It was reported by Don Madison that the City had received approval of its loan application to the
State Public Works Board, for the City's Drinking Water Reservoir Covers and Disinfection System
project.
Mr. Madison's memo should have said that the City's application to the Public Works Trust Fund,
had been approved by the Public Works Board and would be included in its list of projects to be
submitted to the State Legislature, for funding, in October 1999. The Public Works Board
anticipates approval of the list and for the Governor to sign the legislation into law by May 2000.
Funds spent on this project, prior to the Governor signing the legislation cannot be reimbursed from
Public Works Trust Fund loan, until the legislation becomes law. Until that time, the only funds
available for the project are the $463,500 from the Drinking Water State Revolving Fund.
Therefore, construction of the Black Diamond Reservoir cover will not commence in February 2000,
but shortly after approval of the PWTF loan.
cc: Mike Quinn
Glenn Cutler
Gary Kenworthy
Scott McLain
N:~PWKS~PROPERTYhMAIL\CCUPDATE.WPD
59
pORTANGELES
WASHINGTON, U.S.A.
PUBLIC WORKS DEPARTMENT
DATE: September 7, 1999
To: MICHAEL QUINN, CITY MANAGER
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: Manager's Report Item, FEMA 1999 Storm Damage Declaration Appeal Denial
The City along with other cities, counties, and the State of Washington declared an emergency to
facilitate repairs and financial assistance following the late January 1999 storm event. The initial
request by the Governor's Office for FEMA funding was denied by the Federal executive branch. The
Governor's office gathered additional supporting information and appealed the denial. The appeal was
denied on August 24, 1999. A fax copy of the denial is attached.
Congressman Norm Dicks' staff has advised they are pursuing this matter. As noted in the denial (Item
5) FHWA approved funds for emergency relief but Congress has not appropriated the funds. These
funds, if appropriated, would assist us with funding the Tumwater Street and Ennis Street slide repairs.
The Tumwater Street slide repairs are currently underway per Council's direction. The Ennis Street
slide repairs have been put on hold until the emergency funding status is resolved.
Attach: FEMA letter
N:LPWKS~ENGINEER~IGRRPT.WPD~FEMA. WPD
61
Federal Emergency ,Mz~agcment Agency
Wt~l~gmm, D.O. 21~72
AUO 24 1999
62
"°~,Ur~-24-88 ~U~ OS:U:,' 711 ~R ST E~ ~T D!V F~ ~, 253 512 7204 P, 04
a~-24-88 ~ 01=~ PM F~ NO, 4 ~, 04
.... - .... ~-~--'
64
po} tANc s
WASHINGTON, U.S.A.
PUBLIC WORKS DEPARTMENT
DATE: September 7, 1999
To: MICHAEL QUINN, CITY MANAGER
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: Manager's Report Item, Regional Water Supply Report
The City's Consultant, CH2M Hill, has completed the second draft of the water supply report now titled
"Preliminary Evaluation of Elwha Dam Removal Mitigation Alternatives and Integration with Regional
Supply Objectives". A copy of the report is attached. This report was presented to the Utility Advisory
Committee on August 23, 1999 and staff was directed to meet with the regional water providers (Clallam
County PUD, Dry Creek Water Association, and Black Diamond Water District) and the Lower Elwha
Klallam Tribe and provide them with a copy of the draft report for review and comment. Staff met with
the PUD on August 25, 1999, Dry Creek and Black Diamond on September 2, 1999, and is scheduling
a meeting with the Lower Elwha Klallam Tribe. Upon receipt of comments the report will be revised as
appropriate to reflect the regional view and present a unified position on mitigation measures supported
by the water providers in the Port Angeles area.
Attach:
Draft Preliminary Evaluation of Elwha Dam Removal
Mitigation Alternative & Integration with Regional
Supply Objectives
N:LPWKS\ENG INEERLMGRRPT.WPD\WTRSPLY.WPD
65
Preliminary Evaluation
Of
Elwha Dam Removal Mitigation Alternatives
And
Integration with Regional Supply Objectives
City of Port Angeles
Prepared for:
City of Port Angeles
August 1999
Prepared by:
CH2M HILL
P.O. Box 91500
Bellevue, Washington 98009-2050
(425) 453-5000
Preliminary Evaluation
Of
Elwha Dam Removal Mitigation Alternatives
And
Integration with Regional Supply Objectives
City of Port Angeles
Prepared for:
City of Port Angeles
Au;ust 1999
J EXPIRES 8/'m/Z~c,, "11
Prepared by:
CH2M HILL
P.O. Box 91500
Bellevue, Washington 98009-2050
(425) 453-5000
68
Contents
Page
Executive Summary ............................................................................................................................ iii
1. Introduction .................................................................................................................................... 1
2. Description of Mitigation Alternatives ......................................................................................... 1
2.1 Facility Elements Common to Each .................................................................................. 1
2.2 Rayonier Site Alternative .................................................................................................. 3
2.3 West-of-City Site Alternative ............................................................................................. 5
2.4 Elwha River Site Alternative ............................................................................................. 6
3. Rationale for Mitigation Alternatives ........................................................................................... 7
3.1 Permanent Treatment Facility ........................................................................................... 7
3.2 Additional Ranney Collector ............................................................................................. 8
3.3 Protection Dikes ................................................................................................................ 8
3.4 Rehabilitation of Elwha Industrial Supply Pipeline ............................................................ 9
3.5 Rehabilitation of Morse Creek System ............................................................................... 9
4. Cost Estimates ............................................................................................................................. 10
5. Regional Supply Objectives ....................................................................................................... 12
6. Integration of Alternatives with Regional Supply Objectives .................................................. 13
7. Comparison of Mitigation Alternatives ...................................................................................... 15
Appendix
A Detailed Cost Estimate Tables (A-l, A-2, and A-3)
Tables
1. Summary of Concept-Level Cost Estimates ................................................................................. 12
2. Comparison of Mitigation Alternatives .......................................................................................... 17
SEA/plm/contentsforaltscompadson.doc i Printed: 6 9
Figures (at end of main body of report)
1. Regional Location Map and Altemative Treatment Facility Sites
2. Rayonier Site Alternative
3. West-of-City Site Alternative
· ~. 4. Elwha River Site Alternative
0 SENplm/contents for airs comparison.doc ii Pdnted: 8/5/99
Executive Summary
This report was prepared subsequent to two previous reports prepared for the City of Port
Angeles: the Water Supply Strategy finalized in June 1999 and the Draft Elwha Dams
Mitigation Facilities Report in January 1999. These previous reports summarized the City's
supply strategy and needs as it faces regulatory, growth, and other significant challenges
such as the removal of the Elwha dams.
Three supply and treatment alternatives that could be implemented in the event the Elwha
dams are removed were selected by City staff for development and evaluation in this
report. They were first presented in the Water Supply Strategy report or are variations of
alternatives presented in that report. These "mitigation alternatives" are described and
evaluated in this report. In addition, the integration of these three alternatives with the
City's regional supply objectives is also presented herein.
The three mitigation alternatives evaluated in this report differ primarily in the location of a
water treatment facility, and are referred to as follows:
· Rayonier Site mitigation alternative
· West-of-City Site mitigation alternative
· Elwha River Site mitigation alternative
The Rayonier Site mitigation alternative includes a treatment facility located on the site of
the old Rayonier mill and would be supplied from the Elwha industrial supply system. The
West-of-City Site mitigation alternative includes a treatment facility located at a site to be
determined west of the City but out of the floodplain of the Elwha fiver. The Elwha River
Site mitigation alternative includes a treatment facility located within the Elwha fiver
floodplain near the existing Elwha Rarmey collector. The treatment facilities for these
second two mitigation alternatives would be supplied from the existing Elwha Ranney
collector and a new Rarmey collector or from an upgraded Elwha industrial intake and
treatment system.
Each of these mitigation alternatives includes treatment, pipeline, pumping, storage, and
other ancillary facilities that are necessary to effectively mitigate the adverse effects to the
City's municipal drinking water supply of removal of the Elwha dams. The rationale for
these facilities is presented in the main body of this report. However, this rationale can be
summarized by the fact that removing the Elwha dams will reduce the quality; reliability,
and capacity of the City's existing municipal supply system. Although not specifically
addressed in this report, the same is true for the City's Elwha industrial supply system.
Estimates of the total initial capital cost for each of the mitigation alternatives are as follows:
· Rayonier Site alternative: $46,000,000
· West-of-City Site alternative: $63,000,000
· Elwha River Site alternative: $62,000,000
However, these costs include supply of the West-of-City Site and Elwha River Site
alternatives from the existing Elwha Ranney collector as well as a new Ranney collector on
the west side of the Elwha river. This approach was proposed by the United States
Department of the Interior in their 1997 Water Quality Analysis and Mitigation Measures
report. If these two mitigation alternatives were supplied from a new Elwha industrial
intake and treatment system, as was also proposed in the Department of the Interior's
report, the estimated costs of these alternatives would be as follows:
· West-of-City Site alternative: $47,000,000
· Elwha River Site alternative: $46,000,000
Thus, depending on the supply system considered for these two mitigation alternatives, the
relative cost of each mitigation alternative is essentially the same or the Rayonier Site
alternative is substantially less costly. These costs do not include the estimated cost of
improvements to the City's Elwha industrial system supply, which were estimated at
approximately $20,000,000. This estimate was escalated from an estimate presented in the
Department of the Interior's Water Quality Analysis and Mitigation Measures report.
A key element in evaluating the mitigation alternatives is their integration with a regional
system which includes the City of Port Angeles as the primary bulk supplier of municipal
water. In recognition of the difficulties faced by its smaller water system neighbors, the
City considers it prudent to plan for the development of adequate capacity to supply these
adjacent water systems in the event they need it. These adjacent water systems include the
PUD No. 1 of Clallam County, the Dry C.reek Water Association, the Black Diamond Water
District, and the Lower Elwha Klallam tribe. The mitigation alternatives are equally well-
suited for integration with these regional supply objectives. None of the mitigation
alternatives, as configured and described in the main body of this report, has any particular
advantage over the other in this regard.
Although the relative cost of the mitigation alternatives and the integration of the
mitigation alternatives with regional water supply objectives are similar, other criteria
enable distinction of the three. The Rayonier Site mitigation alternative affords several
advantages related to access, reliability, proximity to other City facilities (wastewater
treatment facility), and the possibility of future reuse of treated wastewater. The Elwha
River Site mitigation alternative affords few advantages relative to the other two mitigation
alternatives, but instead is disadvantageous with respect to access and flooding
vulnerability because it is located within the Elwha river floodplain. The relative
advantages and disadvantages of the three mitigation alternatives are summarized in the
main body of this report in Table 2.
72
1. Introduction
This report was prepared subsequent to two previous reports prepared for the City of Port
Angeles (City). One of the reports, the Water Supply Strategy, begun in April 1998 and
finalized in June 1999, summarized the City's objectives and strategy alternatives for
serving its existing and future customers in light of the substantial challenges it faces. In
that report, several strategies based on alternative supply approaches were described. The
second report, the Elwha Dams Mitigation Facilities Report (Draft), dated January 27, 1999,
outlined the City's expectations regarding needed municipal water supply and treatment
facility improvements to meet its domestic needs in the event the Elwha dams are removed
by the Federal Government. In that draft report, needed facility improvements were
described, rationale for their implementation was presented, and the cost of the facility
improvements was estimated.
Three supply and treatment alternatives that could be implemented in the event the Elwha
dams are removed were selected by City staff for further development. They were first
presented in the Water Supply Strategy report or are variations of alternatives presented in
that report. The relative location of the treatment facilities for each of the mitigation
alternatives, as well as other existing facilities and adjacent water systems, are presented in
Figure 1 at the end of this report. These alternatives are described and evaluated in this
report. In addition, the integration of these three alternatives with the City's regional
supply objectives is also presented herein.
2. Description of Mitigation Alternatives
The three supply and treatment alternatives are hereinafter referred to as "mitigation
alternatives" because they represent possible supply and treatment improvement needs
resulting from the anticipated removal of the Elwha dams. These mitigation alternatives
differ primarily in the location of a water treatment facility, but also incorporate different
connecting raw and treated-water pipelines, and supply intake facilities. The three
mitigation alternatives are referred to as follows:
· Rayonier Site mitigation alternative
· West-of-City Site mitigation alternative
· Elwha River Site mitigation alternative
2.1 Facility Elements Common to Each
Most of the treatment facility improvement elements and all of the Morse creek backup
supply element are common to each mitigation alternative and are described in the
following subsections. Potentially substantial cost-savings variations to the Rayonier Site
treatment facility are described in this section.
Treatment Fa¢ilibj. Because no detailed water quality and treatment testing has been
conducted to determine specific treatment requirements, the treatment facility elements of
each mitigation alternative are, for the purposes of this report, considered to be the same,
with the exception of the Rayonier Site mitigation alternative (discussed later in this
73
subsection). The treatment elements common to each mitigation alternative described in ·
this report are based on currently available water quality data and similar installations for
other municipalities. Detailed bench-scale and pilot testing will be necessary to select and
optimize the treatment configuration.
Each mitigation alternative presented herein includes a treatment facility comprised of the
following major process elements: (1) chemical addition (coagulant(s), pH adjustment,
oxidation, and disinfection), (2) mixing and flocculation, (3) clarification (or sedimentation),
and (4) filtration. Surface water treatment including these process elements is commonly
referred to as "conventi6nal treatment."
Conventional treatment is expected to be necessary because it includes a clarification
process prior to filtration, which removes a large portion of suspended particulate material
in the raw water. Because there will no longer be storage in the drainage basin to permit
settling of suspended solids, removal of the Elwha dams is expected to increase the
frequency and duration of highly turbid river-flow events at locations currently below the
dams. These events will be the result of intense rainfall and/or snowmelt runoff in the
Elwha drainage basin that will make it necessary to provide treatment capability during
such periods. The Elwha dams and their associated storage currently mitigate the intensity
and duration of such events at the City's Elwha Ranney collector.
It should be noted that treatment process options other than conventional treatment may
exist. The timing of dam removal is a key factor as technology advancements continue to
occur. At this early stage, and considering that each mitigation alternative will likely have
the same treatment process because the supply source is the same, the use of conventional
treatment for this alternative evaluation is appropriate in that it is proven and has costs that
are believed to be appropriately conservative for planning purposes.
For the purposes of this report, the Rayonier Site mitigation alternative does not include a
clarification process element. This mitigation alternative (as described below) would be
supplied from the Elwha industrial supply system, which the United States Deparl.nent of
the Interior has proposed to upgrade with a new supply intake system as well as a
sedimentation process element. This sedimentation process element, in effect, would
substitute for the similar clarification process element of the treatment facility, representing
a substantial cost savings for this mitigation alternative.
A second likely distinguishing feature of the Rayonier Site treatment facility is the potential
lack of filter-backwash solids handling facilities. Regular backwashing or cleaning of the
filters at the treatment facility produces a substantial quantity of solids that must be
disposed of in an environmentally appropriate manner in compliance with stringent permit
requirements. Conveying the filter backwash slurry to the wastewater treatment facility
may enable the City to make dual use of the existing solids handling equipment and
systems that are already in place at that facility. The quantity of filter backwash solids
would be a fraction of the solids that are handled on a daily basis at the wastewater
treatment facility. Nevertheless, the capacity of the wastewater treatment to accommodate
this potential cost-savings approach would need to be evaluated.
Emer[ten¢lt Power. Each mitigation alternative presented herein includes provisions for
emergency power in the event of short-term and long-term power disruptions. A
permanent on-site engine generator capable of operating all critical process elements is
included as part of each treatment facility. In addition, a permanent on-site engine
generator capable of operating at least one pump is included as part of the new Rarmey
collector facility for the West-of-City Site and Elwha River Site mitigation alternatives. The
emergency power costs are included as part of the total cost for these supply and treatment
facilities, presented later in this report.
Morse Creek Facilities. In addition to the treatment facility common to each mitigation
alternative, rehabilitation of the Morse creek supply system is also common to each. The
existing Morse creek supply system, which consists of an existing diversion and intake
structure and approximately 30,000 feet of 20-inch diameter concrete cylinder pipe is
functional, but in need of repair. Rehabilitating this system with some added features
would provide the City with a reliable backup supply in the event the Elwha supply is
damaged by flooding or otherwise unable to supply water of adequate quantity and/or
quality to the new treatment facility. Rehabilitation of the Morse creek supply system
includes rehabilitating or upgrading the existing diversion, a new replacement, 24-inch
diameter supply pipeline, and a 5-million gallon combination disinfection/clarification
storage tank. This storage tank could be used under normal operating conditions as a
traditional storage reservoir for the City's high-level pressure zone.
Each of the mitigation alternatives are otherwise distinguished by their location, their
connecting raw and treated water pipelines, and supply facilities. Descriptions of each
mitigation alternative are presented in the following sections.
2.2 Rayonier Site Alternative
This mitigation alternative is based on a treatment facility at either the site of the recently
demolished Rayonier mill or at the site of the mill's raw water treatment facility on the bluff
overlooking the old mill site.
Treatment Facility Location. The City previously considered the possibility of
rehabilitating the old Rayonier raw water treatment facility but declined to make use of this
facility because of its advanced age, condition, high rehabilitation costs, and .uncertainties
regarding the specific treatment process elements that would be most appropriate to meet
regulatory requirements for municipal treatment.
Although use of the old Rayonier raw water treatment facility site remains a possible option
that could be further evaluated, for the purposes of this report, this mitigation alternative
includes a treatment facility on a port/on of the lower-lying site of the old Rayonier mill.
The facility could be sited to preserve use of the remainder of this site for a future user of
the industrial supply system. This site was selected because it is larger and because raw
water pumping would not be required (see Connecting Pipelines subsection below).
Connecting Pipelines. Raw water would be conveyed by gravity from the existing
industrial intake location to the treatment facility through the existing industrial supply
pipeline. This supply pipeline is 54 inches in diameter along most of its length and
currently supplies the Daishowa mill. The condition and long-term viability of the existing
Elwha industrial supply pipeline should be taken into consideration. This pipeline has
adequate capacity to supply existing and future industrial supply users, as well as the City's
municipal supply needs, but is over 60 years old and leaking at several locations. Some
75
combination of replacement and rehabilitation of the pipeline is included as part of this
mitigation alternative.
A treated-water pipeline from the treatment facility to the Peabody Heights reservoir,
which serves the City's medium-level pressure zone (middle zone), would be necessary.
This pipeline would be approximately 8,000 feet in length, constructed along street right-of-
way.
Pumping Facilities. Pumping of the treated water would be necessary to lift it from the
treatment facility site to the Peabody Heights reservoir where it would be further
distributed to the City's system similar to the current mode of operation. The treated-water
pumping facilities would be constructed as an integral part of the treatment facility.
Backup pumping is also included as an integral part of the industrial supply intake
improvements described below. This pumping facility would only be necessary in the
event the intake laterals become clogged or otherwise damaged.
Supply Intake Facility. The existing industrial supply intake was previously used by the
now-demolished Rayonier mill in addition to its current use to divert flow to the existing
Daishowa mill. If the City selects the Rayonier Site mitigation alternative, the new
treatment facility would use the same supply intake facility as Daishowa and other future
industrial supply users.
The Water Quality Analysis and Mitigation Measures report, dated March 1997, prepared by
the United States Department of the Interior, described improvements to the existing
industrial supply intake system to remove the expected higher-than-current levels of
suspended solids. These improvements included perforated laterals installed in the river
bed, a pump station, mixing and flocculation chambers, chemical addition, sedimentation
basins, and other ancillary facilities. Although additional study of the most appropriate
supply intake and treatment facilities are necessary, particularly in light of the Rayonier
mill closure, for the purposes of this report, these facilities are included in this mitigation
alternative. Furthermore, as discussed above, the costs associated with this facility may not
need to be included as part of the Rayonier Site mitigation alternative if they are fully
attributable to the improvements to mitigate the effect of dam removal on the Elwha
industrial supply system.
If this mitigation alternative is selected for implementation, the existing Elwha Rarmey
collector would essentially be abandoned, but could serve as a backup supply facility for
the new municipal treatment facility in the event the new industrial supply intake is
damaged or otherwise inoperable. If the existing Ranney collector were to be maintained
for use in such a manner the existing pumps would need to be replaced with lower-head
pumps. Another potential use for this facility would be as an alternative supply for the
Lower Elwha Klallam Tribe's fish hatchery to prove cooler, lower-turbidity water.
Similarly, the existing pumps would need to be replaced with new lower-head pumps.
Optional Backup Supply Pipeline. An optional backup supply pipeline from the new
Morse creek supply pipeline, as shown in Figure 2 later in this report, is a non-essential
element of this mitigation alternative that could have substantial dual benefit to the City.
This 24-inch diameter connecting pipeline could be used to convey water from the Morse
creek supply system directly to the treatment facility at the Rayonier site in the event the
715 4
Elwha supply facilities are inoperable. This improvement would substantially improve the
reliability of the City's overall supply and treatment capabilities.
A second important benefit would be the potential use of this connecting pipeline to convey
treated wastewater from the City's wastewater treatment facility, located adjacent to the
Rayonier site, to the golf course located off Golf Course Road. Using this pipeline in this
manner would reduce discharges through the City's existing wastewater outfall, thus,
extending its useful life with respect to capacity. Additionally, overall demand on the
municipal water system would be reduced, resulting in at least a seasonal reduction in
supply withdrawal from the Elwha supply facilities.
This treated-wastewater-conveyance function would only be effected under normal
operating conditions when the Elwha supply is in use. A separate pumping facility would
need to be constructed. This optional connecting pipeline could form the beginning
"backbone" of a future "gray water" distribution system. The pipeline would need to be
properly disinfected prior to its temporary use as an backup raw water supply conduit to
the treatment facility at the Rayonier site.
2.3 West-of-City Site Alternative
This mitigation alternative is based on a treatment facility at a location west of the City but
out of the floodplain of the Elwha river.
Treatment Facility Location. The most appropriate specific location of the treatment
facility will need to be determined upon consideration of land ownership and acquisition
issues and the proximity to the existing 24-inch diameter Elwha Supply pipeline.
Connecting Pipelines. Raw water would be conveyed through the existing 24-inch
diameter Elwha municipal supply pipeline and an extension of this pipeline to the location
of the treatment facility. A new raw water pipeline would be needed from the new Ranney
collector, discussed later in this section, to the existing 24-inch diameter supply pipeline.
Treated water would be conveyed back to the existing 24-inch diameter supply pipeline for
continued conveyance to the Black Diamond and Peabody Heights reservoirs. Distribution
to customers from these reservoirs would be the same as the current mode of operation.
Pumping Facilities. Pumping of the raw water would be necessary from the existing
Elwha Ranney collector (existing pumps could be modified) and from a new Ranney
collector, as described in the Department of Interior's Water Quality Analysis and Mitigation.
Measures report, on the west side of the Elwha river. Raw water pumping is provided as an
integral part of the Ranney collection system. Pumping of the treated water would be
necessary to convey it from the treatment facility to the Black Diamond and Peabody
Heights reservoirs. Distribution to customers from the reservoirs would be the same as the
current mode. The treated-water pumping facilities would be constructed as an integral
part of the treatment facility.
Supply Intake Facility. The existing Elwha Ranney collector could continue to serve as a
primary supply intake facility. However, as described in the Elwha Dams Mitigation Facilities
Report (Draft), a new Ranney collector of equal or greater capacity on the west side of the
Elwha river would also be necessary. As described in this previous draft report and the
77
March 1997 Department of the Interior report, this additional Ranney collector is necessary ·
to account for anticipated accelerated westward migration of the Elwha fiver in the vicinity
of the existing Elwha Ranney collector following dam removal. Protection dikes would be
provided for both Ranney collectors.
Protection Dikes. Protection dikes for the existing and new Ranney collector will be
necessary to protect these facilities from predictable and unpredictable flooding events. The
design and configuration of these protection dikes would need to be determined through
additional detailed study.
2.4 Elwha River Site Alternative
This mitigation altemative is based on a treatment facility at a location within the Elwha
:.~ fiver floodplain near the existing Ranney collector.
Treatment Facility location. The most appropriate specific location of the treatment
facility will need to be determined based on a detailed evaluation of site conditions, river
flooding patterns, anticipated river migration patterns, and available land.
: Connecting Pipelines. Raw water would be conveyed through separate pipelines from
the existing and new Ranney collectors. Treated water would be conveyed through the
existing 24-inch diameter Elwha municipal supply pipeline to the Black Diamond and
': Peabody Heights reservoirs. Distribution to customers from these reservoirs would be the
same as the current mode of operation.
Pumping Facilities. Pumping of the raw water would be necessary from the existing
Elwha Ranney collector (existing pumps would need to be replaced) and from and from a
new Ranney collector, as described in the Department of Interior's Water Quality Analysis
and Mitigation Measures report, on the west side of the Elwha river. Raw water pumping is
provided as an integral part of the Ranney collection system. Pumping of the treated water
would be necessary to convey it from the treatment facility to the Black Diamond and
Peabody Heights reservoirs, which is similar to the current mode of supply to the City's
storage and distribution system. The treated-water pumping facilities would be
constructed as an integral part of the treatment facility.
Supply Intake Facility. The existing Elwha Ranney collector could continue to serve as a
primary supply intake facility. However, as described in the Elwha Dams Mitigation Facilities
Report (Draft), a new Ranney collector of equal or greater capacity on the west side of the
Elwha river would also be necessary. As described in this previous draft.report and the
March 1997 Department of the Interior report, this additional Rarmey collector is necessary
to account for anticipated accelerated westward migration of the Elwha river, resulting
from removal of the Elwha dams, in the vicinity of the existing Elwha Ranney collector.
Protection dikes would be provided for both Ranney collectors.
Protection Dikes. Protection dikes for the existing and new Ranney collector will be
necessary to protect these facilities from predictable and unpredictable flooding events. The
design and configuration of these protection dikes would need to be determined through
additional detailed study.
78 6
3. Rationale for Mitigation Alternatives
The two Elwha dams are part of the existing infrastructure upon which the City's municipal
water supply system is based and upon which it depends. Removal of the Elwha dams will
significantly disrupt these existing conditions. In addition, removal of the Elwha dams will
significantly impact the existing Elwha industrial supply system, which is a critical element
of the local economy. However, this report focuses only on the mitigation improvements
for the City's municipal supply and treatment needs.
3.1 Permanent Treatment Facility
A permanent treatment facility will be necessary to counteract the high turbidity events that
will occur because of fall and winter rainstorms, springtime runoff, and upstream
landslides. These events will occur in the near-term future after dam removal and could be
extreme because the mass of sediment behind the dams will be subjected to rapid erosion.
However, these events can also be expected to occur in the long-term future after dam
removal as well. As discussed above, the storage pools behind the Elwha dams currently
dampen the effects of high turbidity in the river originating upstream during flooding and
storm events by allowing the suspended sediments to settle. The resulting flow out of the
dams is less turbid has a more consistent water quality than upstream. Removing the dams
removes this protection.
Considering the above discussion, it is reasonable to anticipate and plan for extended
periods of high river turbidity which may lead to unacceptably high turbidity in the Elwha
Ranney collector(s) or other supply intake facility that might be implemented. Removal of
the dams will permit the highly turbid flows originating from points upstream of the dam
locations to reach the recharge area of the aquifer supplying the Elwha Ranney collector.
Recharging this aquifer for extended periods of time with waters having substantially
higher turbidity than current levels is expected to make use of the existing Ranney collector
unfeasible as a stand-alone supply system. In addition, iron and manganese trapped in the
sediments behind the dams may migrate through the aquifer and enter the Ranney
collector. Filtration would be necessary to remove these constituents.
Permanent filtration is absolutely essential because high Elwha river turbidity will be a
common, recurring event. The existing Ranney collector, or even a second similar Ran.ney
collector located within the same aquifer, will not be able to supply the City with low-
turbidity water during flooding events. An effective, permanent treatment facility is the
only effective means of removing turbidity.
There are also regulatory and level-of-service issues that also need to be considered if a
lower-level of treatment were to be implemented, such as a temporary filtration facility
which might be used for only a few years after dam removal when transport of existing
sediment behind the dams is most active. Installation of a temporary filtration facility
would establish a level of service for several years that may be infeasible to terminate from
the standpoint of meeting regulatory requirements as well as customer expectations. A
return to a lower level of supply and treatment service upon removal of a temporary
filtration facility would likely present a significant risk and liability for the City.
79
3.2 Additional RanneyCollector
The rationale for an additional Ran_ney collector pertains to the West-of City mitigation
alternative and the Elwha River mitigation alternative. The Rayonier Site mitigation
alternative includes a new intake and treatment facility that would be used to supply the
new municipal treatment facility, and existing and future industrial supply system users.
Thus, the existing Ranney collector and an additional Ranney collector are not included as
part of the Rayonier Site mitigation alternative.
Removal of the dams will eliminate the dampening effect on downstream river migration
they currently provide. After removal of the dams, the river will be carrying much greater
sediment loads, as described above, down river to the vicinity of the existing Ranney
collector and beyond. Deposition of this sediment load in the broad floodplain near the
existing Rarmey collector will raise the river bed, accelerate river migration, and make such
migration more unpredictable than current conditions.
Migration of the main river channel further from the existing Ranney collector has already
proven to reduce the yield capacity of the collector. The City has been able to cope with
these gradual migrations. However, substantially greater migration of the main river
channel from the existing collector could render the existing Ranney collector inadequate
during the late summer and early fall months when inflow into the aquifer is lowest.
Additionally, as described in the Depa~-h-c~ent of Interior's Water Quality Analysis and
Mitigation Measures report, yield at the existing Ranney collector could be reduced by
increased deposition after dam removal of fine sediment into the aquifer. This fine
sediment could settle into the interstices of the course riverbed material and decrease the
rate of river infiltration into the aquifer. Furthermore, it is unclear what effect removal of
the Elwha Dam will have on the artificial head (groundwater level) it supports in the river
reach just down-river of the dam in the vicinity of the Elwha Ranney collector.
A new Ranney collector that would function in place of, or in combination with, the existing
collector is necessary. Rarmey collectors are a highly efficient means of withdrawing water
from an aquifer that has direct recharge from a river. They essentially take advantage of the
natural filtration characteristics of the aquifer, reducing (but not necessarily eliminating)
further treatment requirements. Other direct surface withdrawal systems are possible, but
would likely resulting in the need for expensive pre-filtration treatment.
The new Ranney collector would need to be located such that the existing collector and the
new collector would not be adversely impacted by river migration at the same time. Thus,
locating the Rarmey collector on the opposite side of the river (west side) from .the existing
Rarmey collector makes the most sense.
3.3 Protection Dikes
The rationale for protection dikes pertains to the West-of City mitigation alternative and the
Elwha River mitigation alternative. The Rayonier Site mitigation alternative includes a new
intake and treatment facility that would be used to supply the new municipal treatment
facility and existing and future industrial supply system users. Thus, the existing Ranney
80 8
collector and an additional Rarmey collector are not included as part of the Rayonier Site
mitigation alternative; thus, eliminating the need for these protection dikes.
As described above, the Elwha dams provide a dampening effect on downstream flooding
events. In essence, the success of the Elwha Ranney collector is interdependent with the
dams. Removing the dams eliminates these beneficial effects, thus, making it necessary to
change the manner in which the City supplies its customers. Assuming Ranney collection
will continue to be the mode of water withdrawal from the floodplain aquifer, protecting
the existing and future Ran_ney collector from intense flooding events exceeding the "100-
year flood event" is absolutely necessary.
Protection dike structures on the upstream sides of the Rarmey collector facilities will
provide barriers against the potential destructive forces of the Elwha river because of the
greater suspended solids and large debris that will be present during flood events after dam
removal. Dikes would provide protection from the most destructive effects of flooding
events, but would not necessarily keep water from rising within the perimeter of the dikes.
Thus, a pumping system to lift water from within the perimeter back to the river may be
necessary. The materials of construction, configuration, and ancillary features of the
protection dike system would need to be determined during subsequent study.
The dikes would need to be constructed to permit river flow close to the collectors. It is
important that the river flow in close proximity to the collectors so that their yields do not
diminish because of insufficient aquifer recharge. In addition to the dikes, a stream
channelization component to this activity may be warranted to ensure that the dikes do not
prevent the river from flowing close to the Ranney collectors, particularly during low river
flow periods.
3.4 Rehabilitation of Elwha Industrial Supply Pipeline
The rationale for rehabilitating the existing Elwha industrial supply pipeline is applicable
only if the Rayonier Site mitigation alternative is selected. Payment of the cost of this
rehabilitation by the Federal Government would be appropriate if the Rayonier Site
mitigation alternative results in an overall capital cost savings over the other mitigation
alternatives (cost estimates are presented later in this report). Furthermore, such
rehabilitation is essential, if the Rayonier Site mitigation alternative is selected for
implementation, to make this alternative equivalent from a practical standpoint to the two
other mitigation alternatives, which would employ use of the much newer 24-inch
diameter, ductile iron, Elwha supply pipeline.
3.5 Rehabilitation of Morse Creek System
As described above, removal of the Elwha dams increases the vulnerability of the existing
Elwha Rarmey collector, a future collector that would be constructed within the Elwha
floodplain, and other supply intake systems. To mitigate this increased vulnerability, it will
be important to rehabilitate the existing Morse creek supply system, including the Morse
creek supply pipeline and the Morse creek diversion and intake system.
The existing diversion and intake system is functional but aging and in need of repair and
improvements to ensure its long-term viability. The existing Morse creek supply pipeline is
81
approximately 30,000 feet in length. It is known to have leaks at several locations, is
constructed of concrete cylinder pipe which is expected to continue degrading in the near-
term future, and needs to be entirely replaced to ensure its functionality over the long-term
future.
In addition, treatment improvements to provide some degree of public health protection
when using the Morse creek supply system are also necessary. The most cost-effective
improvement would be to construct a storage tank that would permit settling of suspended
solids from turbid inflow from Morse creek as well as provide a contact basin for chlorine
disinfection prior to service to customers. Clarification and disinfection would provide a
reasonable, low-cost, emergency backup treatment scheme. This storage facility could be
designed with a fully-passive sedimentation system or be equipped with chemical addition
and mixing to enhance the sedimentation process.
The storage tank could be located near the route of the existing Morse creek supply pipeline
and serve an alternative function as a distribution system storage reservoir for the City's
system when not being used to support emergency use of the Morse creek supply. This
approach and configuration is somewhat unique and would not only require several design
features and operating protocols, but would need to be endorsed by the Washington State
Department of Health (DOH).
4. Cost Estimates
Total project capital cost estimates for each mitigation alternative were developed. These
estimates were developed at the concept level in second-quarter 1999 dollars and are
summarized later in this section. More detailed breakdowns of the estimated costs of the
components of each mitigation alternative are presented in Appendix A. The criteria for
estimating the cost of each improvement component are presented in the notes section of
each table.
Project capital cost allowances (instead of estimates) were provided for the protection dikes
for the Ranney collectors, rehabilitation of the existing Morse creek diversion structure, and
rehabilitation of the Elwha industrial supply pipeline (for the Rayonier Site alternative)
because these projects need further definition to develop a valid project cost estimate.
These project cost allowances are essentially "place-holders" until further study permits an
assessment of the estimated cost of these facilities. The cost estimate provided for the new
industrial supply intake and treatment system, included as part of the Rayonier Site
mitigation alternative, was escalated from the total-project capital cost estimates presented
in the Bureau of the Interior's 1997 Water Quality Analysis and Mitigation Measures report.
No estimate of the operation and maintenance costs, including pumping, associated with a
new filtration plant was developed as part of this summary. These long-term operation and
maintenance costs to the City will need to be estimated after further study, and will need to
be included as part of any dam removal mitigation settlement.
The cost estimates are based on minimal site-specific information and minimal
determination of detailed components of the facility designs. The estimates and allowances
include the cost of preliminary and final design, construction, and engineering services
82
during construction (construction management). Costs associated with permitting and land
acquisition are not specifically included in the estimates; however, they are considered for
the purposes of this report to be incorporated into the 30-percent construction contingency.
The capital cost estimates are intended to represent the total cost of mitigation facilities the
City believes is necessary to address the adverse effects of removal of the Elwha dams. The
actual total project costs of the facilities described herein will vary from the estimates
depending on the specific features and characteristics of the facility improvements, market
conditions at the time of construction, and other related economic factors.
The costs estimates developed for this report are not intended to be used for budgeting
purposes, but rather for comparison of the mitigation alternatives. Additional study and
evaluation will be necessary to more accurately define the scope and magnitude of each of
the facility improvements. Upon completion of such additional study, refinements of the
cost estimates presented herein will be possible. Although the cost estimates developed for
each mitigation alternative are for facilities sized to meet the City's regional supply
objectives of serving adjacent water 'systems as well as its own retail customers, these costs
estimates also do no include any costs specifically related to wholesale service connection or
intertie facilities that might be necessary to supply these adjacent water districts as part of
the City's overall regional supply objectives.
The estimated costs summarized later in this section of the West-of-City Site and Elwha
River Site mitigation alternatives represent the combined total estimates of all the elements
presented in Tables A-2 and A-3. However, the summarized estimated total project cost of
the Rayonier Site mitigation altemative does not include the new industrial supply intake
and treatment system or the backup connecting pipeline from the Morse creek supply
pipeline to the treatment facility to enable use of the Morse creek system as a
supplementary or emergency backup raw water supply. Estimated costs for these
improvements are presented in Table A-1.
As a result, the Rayonier Site mitigation alternative would appear to be substantially less
costly than the other two alternatives. The rationale for omitting these costs are as follows:
· A new industrial supply intake and treatment system is necessary to mitigate the
effects of dam removal on the existing and future industrial supply system users.
Thus, the Rayonier Site mitigation alternative takes advantage this facility which is
anticipated to be constructed regardless of the mitigation alternative selected for the
City's municipal water system. If a different, or smaller-capacity, improvement
approach for the industrial supply system is implemented, a portion of the costs
associated with this facility might appropriately be included as part of the Rayonier
Site mitigation alternative.
· A connecting pipeline from the Morse creek supply pipeline represents a significant
step toward improving overall supply system reliability, redundancy, and long-term
viability. To permit use of this element of the Rayonier Site mitigation alternative,
Morse creek water rights issues would need to be resolved. However, this element
is considered to be less essential than other mitigation elements and should be
considered as a negotiable item depending on the specific elements included in the
Rayonier Site mitigation alternative, if it is selected.
Summarized total project costs for each mitigation alternative are presented in Table 1. It
should be noted, however, that the West-of-City and Elwha River mitigation alternatives
could also be supplied from the new industrial supply intake and treatment facilities.
Pumping of the raw water would be necessary because there would be insufficient head to
convey the low-head flow from the industrial supply and treatment system to the treatment
facilities for either of these two other mitigation alternatives (very low-head pumping
required for Elwha River alternative). Nevertheless, such a variation of these alternatives
would result in the omission of the new Rarmey collector and its associated connecting
pipeline, the clarification process element, and would substantially reduce their total project
cost. Thus, these variations, as well as the estimated combined totals cost of these
.: variations and the estimated costs for the Elwha industrial system improvements, are also
presented in the Table 1 summary.
Table 1
Summary of Concept-Level Cost Estimates
: C°st Category Rayonier Site West-of-City Site Elwha River Site
Project Totals (from Appendix A tables) $46,000,000 $63,000,000 $62,000,000
Potential Variation From Project Totals
- Clarification Process Bement -- -$3,656,250 -$3,656,250
New Bw ha Ranney Collector -- -$12,187,500 -$12,187,500
Connecting Pipeline to New Collector -- -$1,218,750 -$1,218,750
Raw Water Pumping -- $1,300,000 $812,500
Subtotal -- -$15,762,500 -$16,250,000
Alternate Project Totals - $47,000,000 $46,000,000
Elwha Industrial Supply/Treatment System $20,000,000 $20,000,000 $20,000,000
(rounded)
Combined Industrial/Alternate Project Totals $66,000,000 $67,000,000 $66,000,000
5. Regional Supply Objectives
The overall water supply objectives provide the foundation for the development of its long-
term water supply strategy. The challenge is to accomplish these objectives in an effective
manner while addressing all of the issues and events that affect its supply system. The
three primary water supply objectives are:
1. Develop a capacity that can safely, reliably, and efficiently supply all customers
between the Elwha river and Morse creek, meeting current and future water quality
regulations.
2. Maintain its industrial supply system infrastructure and Elwha manufacturing
(industrial system) water right to supply current and future users.
3. Develop its supply strategy in concert with the Elwha dam(s) removal process and
obtain federal mitigation funding to fully cover the cost for required water supply
and treatment facilities to maintain system reliability and level-of-service.
For the purposes of this discussion, the primary water supply objective of interest here is
the City's regional supply objective of having the capacity to supply all customers between
the Elwha river and Morse creek. In addition to the City, this area includes PUD No. 1 of
Clallam County (PUD), the Black Diamond Water District, and the Dry Creek Water
Association, and the Lower Elwha Klallam Tribe.
The regional supply objectives do not include forcing service on customers or existing
systems outside the City or unincorporated urban growth area that do not wish to be
provided service. However, because of anticipated increased stringency in future drinking
water regulations, costs associated with growth, high facility and infrastructure
replacement costs, and the ever-increasing overall cost of providing service (particularly
treatment), the City recognizes that a regional approach with the City as the bulk water
supply provider likely represents the best opportunity for long-term reliable supply to its
customers within the City limits as well as those adjacent to the City.
The City currently supplies all customers within the City limits, not including the Elwha
industrial water system customers (Daishowa), on a retail basis and most of the PUD's
customers west of Morse creek on a wholesale contract basis with the PUD. Most of the
PUD's service area west of Morse creek lies within the unincorporated Port Angeles Urban
Growth Area (PAUGA). Much of the Dry Creek Water Association service area is also
within the PAUGA.
Although portions of these service areas and all of the Black Diamond service area are
located outside the PAUGA, the City believes that it may ultimately supply them as well,
either through future annexation (as retail customers) or on a wholesale contract basis with
the purveyor. Regardless of the manner and the time-frame in which the City might
ultimately supply the customers of these adjacent systems, it would seem reasonable to
ensure that it has the supply capacity and the water rights to do so.
The City has already received an informal request from Dry Creek Water Association to
purchase enough water to meet its entire supply need and has also had some discussions
within the past several years with Black Diamond Water District regarding supplying a
portion of its emergency supply needs. The PUD has also requested additional supply from
the City. Thus, it is apparent that it is prudent for the City to plan for a role as the primary
regional water supplier, and that this outcome may develop rapidly over the next 5 to 10
years.
6. Integration of Alternatives with Regional Supply Objectives
Integration of the mitigation alternatives with the City's regional supply objectives relates
primarily to the pipeline connections and pumping facilities that are necessary to enable the
City to supply these adjacent systems. The purpose for evaluating the integration of each of
85
the mitigation alternatives with the City's regional supply objectives is to provide
additional distinguishing criteria for identifying the most appropriate and effective
mitigation alternative. However, the necessary connections for each adjacent water system
are common to each mitigation alternative and none of the mitigation alternatives
incorporate any unique advantage or disadvantage for meeting the City's regional supply
objectives. The following is a summary list of the connections required for each adjacent
water system that may eventually be supplied from the City's system:
· POD: The City and the PUD have two interties, a "low-zone" intertie and a "high-
zone" intertie, each intertie taking the name of the pressure zone within the City
system from which the supply is conveyed. These two interties enable the City to
meet all of the PUD's current and future supply needs west of the Morse creek.
However, the PUD has approached the City regarding the possibility of eventually
providing additional supply to serve its "Port Angeles Composite" system east of
Morse creek as well. To accomplish this, an additional pump station and pipeline
would be necessary to lift high zone water to the PUD's LUD No. 1 system. The
new, replacement Morse creek supply pipeline, could serve as the conduit for this
purpose. This new pipeline could be used during normal system operations when
the Elwha-supply is in use as well as during times when the Morse creek supply is
in use.
· Black Diamond Water District: The Black Diamond Water District operates at
hydraulic gradients higher than the City's "middle zone." Thus, a pumping station
and connecting pipeline would be needed to lift water from the City's middle zone,
in the vicinity of the Black Diamond reservoir, to the Black Diamond system. The
connecting pipeline would extend from the pumping station to the higher-pressure
zone of the Black Diamond system.
· Dry Creek Water Association: The Dry Creek Water Association is comprised of
two pressure zones. The higher-gradient pressure zone is served by two steel tanks.
To supply the Dry Creek Water Association from the City's middle zone, a pump
station and connecting pipeline would be necessary to lift water to Dry Creek's
higher-gradient pressure zone.
· Lower Elwha Klallam Tribe: The lower Elwha Klallam Tribe's reservation and
water system are located at low elevation near the east side of the*mouth of the
Elwha river. Water from the City's middle zone (specifically, the existing Elwha
Supply pipeline) could be conveyed by gravity through a pipeline to the Tribe's
system via a connecting pipeline. The particular route of this pipeline might vary
somewhat for the Rayonier Site mitigation alternative; however, the cost associated
with the difference in pipeline routing and length is currently not considered
significant.
These connecting facilities between the City system and the adjacent water systems, as well
as the other key facilities associated with each mitigation alternative, are presented in
Figures 2, 3, and 4.
7. Comparison of Mitigation Alternatives
The following assertions and comparisons of the mitigation alternatives are presented in
light of the preceding discussion. These assertions and comparisons are summarized in
Table 2.
Although the Rayonier Site alternative has a lower estimated cost when only
considering the primary configurations for each mitigation alternative, the possible
variations on the other two alternatives and the limitations of the cost estimates
makes it difficult to identify an alternative with a clear and significant cost
advantage.
· Each of the mitigation alternatives is equally suitable for effective integration into
the City's regional supply objectives. Thus, no distinction is made based on this
objective.
· The Rayonier Site mitigation alternative is situated to permit direct supply from the
Morse creek supply pipeline with the construction of the backup supply connecting
pipeline described above. This addition would provide added system reliability.
· The Rayonier Site mitigation alternative is situated adjacent to the City's secondary
wastewater treatment plant which could reduce combined staffing, improve
operating efficiency, and share emergency backup power.
· Constructing a connecting pipeline from the Morse creek supply to the Rayonier site
would provide a dual-purpose emergency water/gray water pipeline enabling
treated wastewater effluent from the City's wastewater treatment facility to supply
irrigators; thus reducing overall water consumption and discharges through the
existing wastewater outfall.
· The Rayonier Site mitigation alternative would use a portion of the old Rayonier
mill site; thus, reducing the amount of available land for future industrial users at
this site.
· The treatment facility for the Rayonier Site mitigation alternative would be the most
accessible site of the three mitigation alternatives.
· The Rayonier Site mitigation alternative would use a portion of the supply capacity
of the Elwha industrial supply pipeline; thus, reducing the capacity available for
future industrial users.
· The Elwha River Site mitigation alternative may be most difficult to site because of
limited available building space.
· The Elwha River Site mitigation alternative would permit possible combined
staffing with the new Elwha industrial supply and treatment (settling) system.
· The treatment facility for the Elwha River Site will be the most vulnerable to Elwha
river flooding events, and thus may prove to be more costly resulting from the need
to provide protective barriers.
,s 87
· The West-of-City Site mitigation alternative would not be located near any
substantial water bodies; thus, there would be no vulnerability from flooding.
·Access to the West-of-City Site treatment facility would not be as good as to the
Rayonier Site treatment facility.
· Some differences between the mitigation alternatives exist related to pumping, but
are considered minor at this point until further definition of the alternatives
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89
Appendix A
Detailed Cost Estimate Tables
94
g5
96
g7
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 7, 1999
To: MAYOR BRAUN AND CITY COUNCIL
Becky J. Upton, City Clerk/Management Assistant ~
FROM:
SUBJECT: Resignation of Planning Commissioner Mary Craver
The City Council is in receipt of a letter of resignation from Planning Commissioner Mary Craver.
It is regrettable that Ms. Craver resigned from the Planning Commission, as she was a very valuable
asset in the Commission's deliberations.
Staffplans to prepare a letter for the Mayor's signature, on behalf of the City Council, accepting Ms.
Craver's resignation with regret. In addition, staff will proceed with the issuance of a news release
seeking applicants to fill the vacancy.
Once applications have been received, interviews will be scheduled before the City Council. Ms.
Craver's position is for the unexpired term ending March 1, 2003.
99
100
MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
July 14, 1999
7:00 p.m.
ROLL CALL
Members Present: Fred Hewins, Fred Norton, Jason Robotkay,
Bob King, Linda Nutter
Members Excused: Mary Craver, Dean Reed
Staff Present: David Sawyer, Sue Roberds
Public Present: Tim McFadden, Bill Rinehart, Bill Dawson, Paul Perlwitz
APPROVAL OF MINUTES
Commissioner King moved to approve the June 9, 1999, meeting minutes as presented. The
motion was seconded by Commissioner Nutter and passed 5 - 0.
PUBLIC HEARINGS
At the request of an out of town applicant, Vice Chair Hewins reordered the agenda.
CONDITIONAL USE PERMIT - CUP 99-10 - SPRINT~ 131East First
Street Request for a permit to allow a series of panel antennas to be mounted
on the top of a structure in the Central Business District for
telecommunication enhancement. The antennas will be flush mounted and
will not extend higher than the existing structure.
Planning Specialist Sue Roberds reviewed the Planning Department's staff report
recommending approval of the conditional use permit as proposed. Vice Chair Hewins
opened the public hearing.
Tim McFadden, P.O. Box 1321, Issaquah, ~E4, represented the applicant. He concurred
with staff's analysis and recommendation. The proposed site is one of five sites being
proposed to enhance telecommunication service in the Clallam County area. He corrected
information contained in the report stating that the antennas are 4' x 12" x 10" wide attached
to brackets, which is standard in the industry.
There being no further testimony, Vice Chair Hewins closed the public hearing.
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Planning Commission Minutes
July 14, 1999
Page 2
Following discussion regarding mounting of the brackets, Commissioner Nutter moved to
approve the conditional use permit with the following condition, citing the following
findings and conclusions:
Condition:
1. Plans shall be approved by the Fire Department to ensure that installation does not
interfere with ingress or egress. No additional structures resulting in an increase in
square footage to the building shall be added without approval of the Fire
Department.
Findings:
The following findings are based on information provided in the July 14, 1999, staff report
for CUP 99-10, including all of its attachments. Consideration was also given to the
comments and information presented during the July 14, 1999 public hearing, and the
Planning Commission's discussion and deliberation. Consequently, the City of Port Angeles
Planning Commission hereby finds:
1. The applicant, Sprint PCS, applied for a conditional use permit to allow the
placement of panel antennas, approximately 4'x 12" x 10", on an existing elevator
room located on the roof of a building located in the Central Business District on
May 28, 1999 (Attachment A).
2. The proposed structure is identified as the Naval Lodge Elks Building, located at 131
East First Street, and has been listed on the National Historic Register since May,
1986. Comment on behalf of the State Historic Preservation Officer is required under
Section 106 of the National Historic preservation Act of 1966 because the proposal
requires a license or permit from the Federal Communications Commission.
3. The City received a letter from the State Department of Community, Trade and
Economic Development Office of Archaeology and Historic Preservation in response
to notification sent by the Planning Department of the proposal. The letter states that
the proposal appears to meet the Secretary of the Interior's standards for
rehabilitation and would therefore constitute no adverse effect under Federal
(Historic) Register provisions.
4. Reviewing City Departments had no comment other than the Fire Department will
require review and approval of plans, and no additions to the structure shall be made.
5. The Naval Lodge Elks Building is 65' tall and contains an elevator room structure at
its tallest point. The proposal will result in the flush mounting of three brackets (4'x
12" x 10" each) containing three antennas per bracket on three sides of the elevator
structure. Two of the panel antennas per bracket are intended for immediate use
while one antenna is for reserve. Seven equipment cabinets will be located in an
equipment room located on the fifth floor of the building.
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Planning Commission Minutes
July 14, 1999
Page 3
6. An employee will monitor the site approximately once a month. No on-site
employees are required and no regular maintenance is anticipated.
7. Chapter 17.24 ( CBD Zone) of the City of Port Angeles Municipal Code allows for
"J. Utility buildings and structures" by conditional use permit in the Central
Business District.
8. Public notification was provided through publication in the legal section of the
Peninsula Daily News on June 17, 1999, and through mailing to 40 property owners
within 300 feet on June 15, 1999. No comments were received.
9. The Federal Communications Commission (FCC) has the overall responsibility for
regulating the telecommunication industry. Pursuant to the Telecommunications Act
of 1966 there are specific limitations on local regulatory actions of local governments
when dealing with personal wireless services The role of local governments is to
plan and regulate the location, height, setbacks, and other building and safety
standards within the limitations of the Act.
10. The area is zoned Commercial on the City's Comprehensive Plan Land Use Map.
11. The Naval Lodge Elks Building contains two antennas, one for GPS and one for
OMNI use, that exceed the height of the elevator structure mounted on the roof.
12. There will be no need to light the proposed apparatus.
13. The Planning Commission decision is final unless appealed within 14 days to the
City Council.
14. Wireless communication facilities are exempt from the State Environmental Policy
Act (SEPA) regulations under WAC 173-11-800(27). A Categorically Exemption
was issued for the project on July 8, 1999.
Conclusions:
The following conclusions are based on the information provided in the July 14,
1999 Staff Report for CLIP 99-10, including all of its attachments. Consideration
was also given to the comments and information presented during theJuly 14, 1999
public hearing, the Planning Commission's discussion and deliberation, and the
above listed findings. Consequently, the City of Port Angeles Planning Commission
hereby concludes:
A. The proposal as conditioned is in the public interest.
B. The proposal is in compliance with the City's Municipal Code (Zoning) and
Comprehensive Plan Land Use Map.
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Planning Commission Minutes
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Page 4
C. The proposal will not result in an increase in the need for parking for the Naval
Lodge Elks Building.
D. The City's SEPA requirements have been fulfilled.
The motion was seconded by Commissioner Robotkay and passed 5 - 0.
SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 99-
06 - DAISHOWA AMERICA. 1902 Marine Drive: Request for a permit to
allow the construction of an equipment storage building in a shoreline area
in the Industrial Heavy zone. The use is in conjunction with the Daishowa
America mill operation.
Planner Sawyer reviewed the Planning Department's staff report recommending approval
of the proposed shoreline permit. Vice Chair Hewins opened the public hearing.
Paul Perlwitz, Daishowa America, 1902 Marine Drive, stated agreement with the staff's
analysis and recommendation. As in the past, Daishowa America will have an archaeologist
on site for the excavation portion of the activity. The proposed structure is a garage type of
use to house equipment used for testing and storage purposes. Footings will be
approximately 18" deep.
Commissioner Robotkay asked Mr. Sawyer to define best management practices. Mr.
Sawyer responded that construction techniques observed will follow the Puget Sound Water
Quality Manual dictates which contain a series of common sense construction management
procedures. Those procedures provide guidelines specific to how runoff from the site shall
be handled, that disturbed soils will be matted down with specific materials, and how
eventual drainage shall be contained and/or treated.
There being no further comments, Vice Chair Hewins closed the public hearing.
Commissioner King moved to approve the shoreline substantial development permit
as proposed with the following conditions, and citing the following findings and
conclusions:
(~onditions:
1. If the subject site has not been previously inventoried, evaluated, and reviewed to the
satisfaction of the Lower Elwha Klallam Tribe, the subject site shall be evaluated by
a cultural review team which shall include a professional archaeologist, a
representative of the Lower Elwha Klallam Tribe, the site owner, and the City
Planning Department. This team shall determine the extent of excavation monitoring
for the project during the permit review process. As an alternative, the applicant may
volunteer to have an approved archaeologist on site during any excavation in lieu of
a review by the aforementioned cultural team. If during an excavation that by
Planning CommissionMinutes
Ju¢ 14. 1999
Page 5
decision of the cultural review team occurs without an approved archaeologist on-
site, any phenomena of possible archaeological interest are uncovered, the developer
shall stop such work and provide for a site inspection and evaluation by a
professional archaeologist to ensure that all possible valuable archaeological data is
properly salvaged.
2. The project shall comply with all regulations of the City's Shoreline Master Program
specifically those of Chapters 4, 5, 6 and 7.
3. The proposed project shall meet all federal, state, and local requirements, including
the City's Environmentally Sensitive Areas Protection Area Ordinance.
4. The project shall utilize best management practices as identified in the City of Port
Angeles Stormwater Management Plan to control stormwater runoff into the
shoreline area.
5. Construction pursuant to this shoreline substantial development permit shall not
begin until 21 days from the "date of filing" as defined in RCW 90.58.140.
Findings:
Based on the information provided in the July 14, 1999, staff report for SMA 99-06
(including all of its attachments), comments and information presented during the public
hearing, and the Planning Commission's discussion and deliberation, the City of Port
Angeles Planning Commission hereby finds that:
1. The applicant, Daishowa America Co., Ltd. applied for a Shoreline Substantial
Development Permit on April 27, 1999 and the application was determined complete
on May 16, 1999 (Please see the July 14, 1999 Staff Report for SMA 99-06).
2. The proposed application is for a shoreline substantial development permit to build
a new 22' x 24', 16' high building in the Chip Handling Yard, northwest of the
existing Recycled Paper Plant building. The purpose of the new building will be to
house equipment and materials.
3. A Determination of Non-Significance (#864) was issued by the City of Port Angeles
SEPA Responsible Official for the proposal on July 6, 1999.
4. The application and hearing process was advertised in accordance with the legal
requirements of the City of Port Angeles and the State of Washington.
5. The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning
Ordinance and critical areas ordinances have been reviewed with respect to this
application.
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Planning Commission Minutes
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Page 6
6. The site is designated Industrial in the City's Comprehensive Plan, Industrial-Heavy
in the City's Zoning Ordinance, and Urban-Harbor in the City's Shoreline Master
Program.
7. Chapter 5 of the City's Shoreline Master Program indicates a water-related industrial
use, such as a pulp and paper mill, is a permitted use in the U-H designation.
8. Public access to the shoreline is provided through this industrial site by way of the
City's waterfront trail which runs along Marine Drive.
9. The construction of the proposed building will not impact the use of Marine Drive
or the City's water front trail.
10. The proposed building will serve the existing pulp and paper mill facility.
11. Structures housing water-related uses are required to setback 10' from the shoreline.
The proposed structure is located 50' from the shoreline at this location.
Conclusions:
Based on information provided in the July 14, 1999 Staff Report for SMA 99-06 including
all of its attachments, comments and information presented during the public hearing, the
Planning Commission's discussion and deliberation, and the above listed conditions of
approval and findings, the City of Port Angeles Planning Commission hereby concludes that:
A. The following adopted City policies are most relevant to the proposed project,
Comprehensive Plan Land Use Element Policy A-2, Conservation Element Policy
C-8, and Economic Development Element Policy A-3, the City's Industrial, Heavy
zone, and the City's Shoreline Master Program's Urban-Harbor designation and
Chapter 4, Policies B- 1 and 2, D- 1, E-2, J-2, and N-2, Chapter 5, Policy D- 1, and all
associated regulations.
B. The proposed project as conditioned, is consistent with the following adopted City
policies, Comprehensive Plan Land Use Element Policy A-2, Conservation Element
Policy C-8, and Economic Development Element Policy A-3, the City's Industrial,
Heavy zone, and the City's Shoreline Master Program's Urban-Harbor designation
and Chapter 4, Policies B-1 and 2, D-l, E-2, J-2, and N-2, Chapter 5, Policy D-l, and
all associated regulations.
C. The project will not be detrimental to the shoreline.
D. As conditioned, the proposed project will not interfere with the public use of lands
or waters subject to the public trust doctrine.
The motion was seconded by Comissioner Nutter and passed 5 - 0.
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Page 7
SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 99-
07 - PENINSULA DAILY NEWS, 305 West Front Street: Request for a
permit to allow the demolition of a 7,700+ warehouse in the shoreline area
in the Commercial Arterial Zone.
one. The demolition is part of a project that will result in the construction of a 4,375 square
foot new warehouse structure on the property. The new warehouse structure is not within
the shoreline.
Planner Sawyer reviewed the Planning Department's staff report recommending approval
of the proposed permit. He proposed the addition of a seventh condition which would
require the installation of additional landscaping along the north and west boundaries of the
property.
Mr. Sawyer responded to Commissioner Nutter that the plan submitted with the application
is a conceptual plan, not a detailed landscaping plan.
Bill Rinehart, 536 East Fourth Street, represented the applicant. He stated that a
landscaping plan was submitted with the building permit application that covered the Zoning
Code requirements. He was surprised that the landscaping plan is not adequate or that the
landscaping requirements may be increased without discussion with the applicant.
At the direction of Vice Chair Hewins, Planner Sawyer responded that a specific landscaping
plan is required. If an acceptable plan has been submitted with the building permit, another
one would not be required. However, if the submittal does not specify plant types, location,
and size, that information would be required.
Mr. Rinehart noted that no excavation will be done within the shoreline area. There is
approximately four feet of fill under the existing warehouse that will be demolished. The
warehouse exists on piling. He asked that it be put on the record that the demolition of the
existing warehouse structure will be done by a volunteer work force, not through the building
industry.
The Planning Commission discussed their concern over the location of the most western
driveway onto Front Street because of the traffic pattern in that area. It does not seem like
a good location in that it is proposed to be very near a southerly curve where the merging of
lanes is common. It does not seem a good practice to allow a situation where a decrease in
traffic speed could occur for entrance into the parking lot, or to allow people to enter onto
Front Street at this point.
Mr. Rinehart responded that access to the site is restricted to Front Street as the alley is
barricaded preventing access from Cherry Street. The circulation plan was approved by the
City's Engineering Department. Most of the people using the parking lot will be employees
who will work in the new warehouse, and who will be working at night.
107
Planning Commission Minutes
July 14, 1999
Page 8
There being no further testimony, Vice Chair Hewins closed the public hearing.
Following further discussion regarding the parking flow, Commissioner King moved to
approve the shoreline permit with seven conditions, and citing the following findings
and conclusions:
Conditions of Approval:
1. If the subject site has not been previously inventoried, evaluated, and reviewed to the
satisfaction of the Lower Elwha Klallam Tribe, the subject site shall be evaluated by
a cultural review team which shall include a professional archaeologist, a
representative of the Lower Elwha Klallam Tribe, the site owner, and the City
Planning Department. This team shall determine the extent of excavation monitoring
for the project during the permit review process. As an alternative, the applicant may
volunteer to have an approved archaeologist on site during any excavation in lieu of
a review by the aforementioned cultural team. If during an excavation that by
decision of the cultural review team occurs without an approved archaeologist on-
site, any phenomena of possible archaeological interest are uncovered, the developer
shall stop such work and provide for a site inspection and evaluation by a
professional archaeologist to ensure that all possible valuable archaeological data is
properly salvaged.
2. The project shall comply with all regulations of the City's Shoreline Master Program
specifically those of Chapters 4, 5, 6 and 7. The City may modify site design to
reduce functional and aesthetic impact of parking.
3. The proposed project shall meet all federal, state, and local requirements, including
the City's Environmentally Sensitive Areas Protection Area Ordinance.
4. The project shall utilize best management practices as identified in the City of Port
Angeles Stormwater Management Plan to control stormwater runoff into the
shoreline area.
5. The project shall utilize best management practices as identified by the City of Port
Angeles Public Works Department to control erosion impacts to the shoreline area.
6. Demolition and construction pursuant to this shoreline conditional use permit shall
not be approved until approved by the Department of Ecology and shall not begin
until 21 days from the "date of filing" as defined in RCW 90.58.140.
7. A landscaping plan shall be submitted to the Planning Department for review and
approval. Said plan shall include enhanced landscaping along the north and west
boundaries of the property to complement the Valley Creek Estuary Project. Said
improvements shall be installed prior to issuance of a certificate of occupancy for the
new warehouse structure on the Peninsula Daily News property.
Planning Commission Minutes
Ju~ 14, 1999
Page 9
Findings:
Based on the information provided in the July 14, 1999, Staff Report for SMA 99-06
(including all of its attachments), comments and information presented during the public
hearing, and the Planning Commission's discussion and deliberation, the City of Port
Angeles Planning Commission hereby finds that:
1. The applicant, Northwest Media, Inc. LP - Peninsula Daily News applied for a
Shoreline Conditional Use Permit on May 19, 1999. The application was determined
to be complete on May 21, 1999 (see the July 14, 1999, Staff Report for SMA 99-07
Attachment A).
2. The proposed application is for a shoreline conditional use permit to demolish a
7,716 square foot warehouse building on a site that is partially within the shoreline
area. The parking lot and landscaping areas of the new development will also be
located within the shoreline area. A new 4,375 square foot building with a 758
square foot ramp and a loading dock is being constructed on the same site outside the
200 foot shoreline boundary. The project was divided into two phases for the
purpose of separate shoreline and building permit reviews.
3. The entire site was previously developed with the Peninsula Daily News warehouse
and parking.
4. A Determination of Non-Significance (#865) for the demolition and parking/
landscaping development (Phase II) was issued by the City of Port Angeles SEPA
Responsible Official on July 6, 1999 (Attachment B). A DNS (#860) for the new
building, ramp, and loading dock (Phase I) was issued by the City of Port Angeles
SEPA Responsible Official on June 22, 1999 (Attachment C).
5. The application and hearing process was advertised in accordance with the legal
requirements of the City of Port Angeles and the State of Washington.
6. The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning
Ordinance and critical areas ordinances have been reviewed with respect to this
application. In particular the following policies were identified as most relevant:
Shoreline Master Program Policies Chapter 4B 1, 4B2, 4D 1, 4E 1,411-3, 4J2, 4N2,
Chapter 5D 1, Chapter 6C 1, 6C3, 6C4, and Regulations 6C 1-5; Comprehensive Plan
Growth Management Element Goal A, Land Use Element Goal A, Policy A2, Goal
D, Policy D1, Conservation Element Policies Al, A2, B9, B17, D5, and D8, and
Economic Development Element Policy A3 and Goal B; Zoning Code 17.23.010 and
.040-A4, B17, and F2.
7. The site is designated Commercial in the City's Comprehensive Plan, Commercial
Arterial in the City's Zoning Ordinance, and Urban-Harbor in the City's Shoreline
Master Program.
109
Planning Commission Minutes
July 14, 1999
Page 10
8. Chapter 5 of the City's Shoreline Master Program indicates a non-water-oriented
commercial use, such as a warehouse demolition and parking area, is a conditional
use in the U-H designation, and the U-H shoreline designation development
standards allow the City to modify site design to reduce functional and aesthetic
impact of parking.
9. Public access to the shoreline is provided visually through and physically adjacent
to this commercial site by way of the Valley Creek estuary park and the City's
waterfront trail which hms north of Front Street.
10. The proposed development will serve the existing newspaper facilities.
(~onclusions:
Based on the information provided in the July 14, 1999, Staff Report for SMA 99-07
including all of its attachments, comments and information presented during the public
hearing, the Planning Commission's discussion and deliberation, and the above listed
conditions of approval and findings, the City of Port Angeles Planning Commission hereby
concludes that:
A. The following adopted City policies are most relevant to the proposed project:
Shoreline Master Program Policies Chapter 4B 1, 4B2, 4D1, 4El, 411-3, 4J2, 4N2, ..
Chapter 5D1, Chapter 6C1, 6C3, 6C4, and all associated regulations, particularly
Regulations 6C1-5; Comprehensive Plan Growth Management Element Goal A,
Land Use Element Goal A, Policy A2, Goal D, Policy D1, Conservation Element
Policies Al, A2, B9, B 17, D5, and D8, and Economic Development Element Policy
A3 and Goal B; Zoning Code 17.23.010 and .040-A4, B17, and F2.
B. The proposed project as conditioned, is consistent with the following adopted City
policies: Shoreline Master Program Policies Chapter 4B1, 4B2, 4D1, 4El, 411-3,
4J2, 4N2, Chapter 5D1, Chapter 6C1, 6C3, 6C4, and all associated regulations,
particularly Regulations 6C1-5; Comprehensive Plan Growth Management Element
Goal A, Land Use Element Goal A, Policy A2, Goal D, Policy D1, Conservation
Element Policies Al, A2, B9, B17, D5, and D8, and Economic Development
Element Policy A3 and Goal B; Zoning Code 17.23.010 and .040-A4, B17, and F2.
C. The project will not be detrimental to the shoreline.
D. The demolition of the existing warehouse and construction of the proposed parking
and landscaping will not impact the use of Front Street or the City's waterfront trail.
E. As conditioned, the proposed project will not interfere with the public use of lands
or waters subject to the public trust doctrine.
F. The proposed shoreline conditional use permit is in the public interest.
110
Planning Comm~sionMinutes
Ju~ 14, 1999
Page 11
The motion was seconded by Commissioner Nutter and passed 5 - 0.
The Commission took a break at 8:00 p.m. The meeting reconvened at 8:10 p.m.
OTHER BUSINESS
Consideration of final approval of a binding site improvement plan for
the Port of Port Angeles Industrial Park.
Planning Specialist Roberds indicated that the final mylar has been prepared for the Port as
approved by the Planning Commission in May, 1999, noting that the original BSIP was
reduced to three lots. The rights-of-way have been dedicated as requested and improvements
relative to the three lots are in place.
Commissioner Nutter moved to authorize the Planning Commission Vice Chair to
authorize him to sign the final mylar. The motion was seconded by Commissioner
Norton and passed 5 - 0.
In response to Vice Chair Hewins, Planning Specialist Roberds explained how the process
had evolved from the original 1977 M-l, Industrial Permit, to the current BSIP. The Port
reduced the BSIP proposal to the current three lots from the original 25 following staff's
earlier report which noted that the full BSIP would require improvements to 18th Street that
the Port did not believe were necessary as the majority of the industrial park had been
developed many years ago and contained interior sidewalks.
Commissioner Nutter wished to express frustration with the Port that this type of piecemeal
development will never result in improvements to 18th Street.
COMMUNICATIONS FROM THE PUBLIC
None.
STAFF REPORTS
None
REPORTS OF COMMISSION MEMBERS
Commissioner Nutter reported that the Olympic Discovery Trail is moving along very well.
She wondered what role the City is playing in the development and how coordination with
the County is occurring.
Ms. Nutter noted that the resurfacing of streets within the City which has occurred in the past
couple of months has occurred without striping for bicycle use. The streets she referred to
are 8th, Race, and "C" Streets, which are arterial and designated bicycle routes. A tandem
bicycle ralley is planned for the year 2000. One thousand bicyclists are anticipated in
attendance.
111
Planning Commission Minutes
July 14, 1999
Page 12
Ms. Nutter also noted that it might be desirable for staff to provide a brush up course
particularly for the Shoreline Master Plan being as there are two new Commission members,
and the Commission as a whole hasn't discussed the plan for some time.
Commissioners King and Norton noted that he would not be in attendance at the July 28,
1999, meeting.
ADJOURNMENT
The meeting adjourned at 8:30 p.m.
David Sawyer, Acting Secretary Fred Hewins, Vice Chair
PREPARED BY: S. Roberds
112
MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
July 28, 1999
7:00 p.m.
ROLL CALL
Members Present: Fred Hewins, Jason Robotkay,
Dean Reed, Linda Nutter
Members Excused: Mary Craver, Bob King, Fred Norton
Staff Present: Brad Collins, David Sawyer, Gary Kenworthy
Public Present: None
Director Collins informed the Commissioners that Chair Craver will be resigning fi.om the Planning
Commission due to ill health of family members.
APPROVAL OF MINUTES
Commissioner Nutter moved to direct staff to make correction to the findings and
conclusions for the Daishowa Shoreline Management Permit, to amend testimony
provided under "Commission Reports", and place the item on the next Planning
Commission agenda. The motion was seconded by Commissioner Robotkay and passed
4-0 with Commissioner Reed abstaining.
PLANNING ISSUES:
NEIGHBORHOOD PLANNING
Planning Director Collins noted that about ten months ago staff submitted a memorandum
regarding neighborhood planning to the Commission for discussion. With the advent of
planning for the 2000 budget, this item is being revisited to ascertain the Commission's
wishes with regard to neighborhood planning.
In September, 1998, the Commission decided to proceed slowly with neighborhood planning
reviews, since annexation of surrounding areas was not close. Therefore, no monies were
placed in the 1999 budget for that planning. It does not appear that there is any momentum
for annexation at this time. The City is debating with the County about the wisdom of
extending the urban growth area. Until that issue is resolved or unless petitions are submitted
for annexation, it is unlikely that there will be much momentum for annexation for awhile.
113
Planning Commission Minutes
July 28, 1999
Page 2
Mr. Collins asked the Commission whether that direction is suitable and if perhaps it is more
important to do neighborhood planning in conjunction with a lO-year review of the
Comprehensive Plan. The question at hand is whether or not whether neighborhood planning
is not going to be a major item for the Commission's attention in the year 2000, or at a later
time.
Commissioner Hewins asked how the general public perceives a "neighborhood", as the area
that one is most familiar with, say a six or seven block area around one's home.
Mr. Collins noted that the City's Comprehensive Plan identifies seven planning areas for the
City of Port Angeles. These areas are much larger than one's own neighborhood and could
result in three or four neighborhoods in a planning area. Neighborhood planning that is
being described more likely occurs in large cities where a neighborhood might have 20,000
people in it, the size of the City of Port Angeles.
Commissioner Reed saw value in neighborhood planning as an oppommity to plan how a
"neighborhood" should develop beforehand rather than neighbors ending up in a defensive
mode where certain types of development are not desired for a particular neighborhood.
Commissioner Nutter was excited about the neighborhood planning process. Training is
needed to begin this process. She suggested that one neighborhood a year be a goal. Maybe
a grant could be received to renew a neighborhood such as tree planting. She asked how the '
county is still approving commercial development outside of the City's UGA. Her
understanding that such activity flys directly in the face of state regulations. Ms. Nutter
expressed appreciation for the City's planning for nonmotorized activities.
Commissioner Robotkay also agreed that neighborhood planning is desirable. He suggested
that the Commission begin with one neighborhood and up the pace as the momentum begins.
Commissioner Hewins described a planning process he observed in Walnut Creek,
California. The neighborhoods were defined very particularly in that they provided
amenities within each neighborhood where it could support itself within the City. A wise
plan may be to develop a draft proposal and then hold public meetings for a neighborhood
area.
Director Collins said that he would try to work the ideas expressed into a proposal for
neighborhood planning to begin in September, 2000.
Commissioner Nutter noted that the City should work with the news media early on in the
process to ensure that the public have plenty of advance notice of the intended planning
process to try to get a large number of people involved in the planning process well in
advance of the public meetings.
114
Planning Comm~sionMinutes
Ju~28, 1999
Page 3
TRANSPORTATION PLANNING
Senior Planner David Sawyer reviewed a detailed report on transportation planning issues
that are occurring and those that are planned for the future. The information provided
includes transportation proposals for upgrade and changes to Highway 101 and Highway 104
between Port Angeles and the mainland.
Commissioner Nutter noted that bicycles are transportation methods as well as automobiles
and should be noted on arterial maps. City Engineer Kenworthy indicated that the
nonmotorized routes are contained in an overlay that is not included on the submitted map
due to its being reduced. It would not be readable with too many overlays.
Commissioner Nutter suggested that the City plan to complete the Waterfront Trail from the
east to the Rayonier mill site as soon as possible rather than wait until the Rayonier property
is completed. The final segment through the Rayonier site can then be completed more
quickly when the mill site has been cleaned up and is open for the Trail development.
City Engineer Kenworthy explained how to read the Transportation Improvement Plan (TIP)
and Capital Facilities Plan (CFP) documents and provided information on prioritization of
specific projects. Most of these issues were prioritized a few years ago and have moved
around in that process dependent on work that has been done.
Commissioner Nutter was very concerned that large groups of bicyclists touting through the
area are not afforded opportunities to secure their bicycles and that there are not adequate
services to provide showers and camping accommodation. A large tandem bicycle rally is
planned for the year 2000 where 800 to 1000 tandem bicyclists will be visiting the area. She
was concerned that the City might not be ready to accommodate the bicyclists.
Commissioner Hewins asked Mr. Kenworthy what the procedure is for including bicycle
lanes in street improvements is. Mr. Kenworthy answered that bicycle lanes were not
included in either the recent Race Street or 8th Street improvements because the work was
an improvement rather than new construction. Striping for bicyclists is usually included only
when new work is being done and is then included in the bid process.
Commissioner Robotkay stated that bicycle lane striping is desirable for paving projects like
Race Street.
Engineer Kenworthy briefly reviewed the status of the listed transportation projects. He
noted projects that would include bicycle lanes. Bicycle lanes will be provided where street
widths allow. The planned projects are not widening projects but are repair for the most part.
Commissioner Hewins suggested that the removal of parking from one side of the street or
another would effectively widen the street to allow bicycle use. He suggested that the public
be polled to determine whether the removal of parking from one side of arterial streets or
another would be accepted for the development of bicycle lanes.
115
Planning Commission Minutes
July 28, 1999
Page 4
There was considerable discussion regarding the advisability of moving toward the provision
of on-street bicycle lanes. As Port Angeles develops toward more of a tourist destination,
the infrastructure for nonmotorized travel needs to become more in the forefront. Those
businesses dependent on street parking may have to find parking on a side street or provide
parking in some other manner.
Director Collins pointed out that there is a public workshop scheduled for August 17, 1999,
for the general public to speak with the consultants regarding the Gateway Project. The
meeting will begin at 7 p.m. in the Vern Burton Center. Engineer Kenworthy noted that
around 4 million dollars have been put aside for the project at this time.
Director Collins encouraged the Commission to appoint a member to work with the Highway
101 group to keep the Commission posted on what's going on.
Commissioner Robotkay asked, if the Waterfront Trail extension is constructed with gravel,
can it be asphalted at a later time? Engineer Kenworthy stated that would be the plan.
COMMUNICATIONS FROM THE PUBLIC
None.
STAFF REPORTS
Director Collins earlier mentioned that although the Department has not received formal
notice, Commissioner Craver did phone the office to say that due to family health concerns,
she would be submitting a letter of resignation effective immediately. Reelection of officers
should be conducted at the August 25 meeting.
Planner Sawyer reported that site visits to the 8th Street Virginia Mason Clinic showed that
they appear to be in compliance with the restriction of parking north of the site. He will keep
checking.
REPORTS OF COMMISSION MEMBERS
None
ADJOURNMENT
The meeting adjourned at 8:30 p.m.
Brad Collins, Secretary Fred Hewins, Vice Chair '
MINUTES
PLANNING COMMISSION
Port Angeles, ..Washington 98362
Afi~gust'l 1, 1999
7:00 p.m.
There was no meeting due to lack of agenda items.
SUe ~oberds, Plmm~g Specialist
117
118
Port Anoet
. a 'ks & lkcrea
1999
119
PARKS & RECREATION REVENUE
JULY ! 999
Ocean View Cemetery $75,974.46 $64,447.56
William Shore Memorial Pool $114,044.44 $96,821.08
Vern Burton Community Center $9,450.00 $8,$81.50
Senior Services Center - Rentals $4,260.00 $9,890.50
Senior Services Center - Leases $6,200.00 $6,650.00
Banner $$,060.00 $2,550.00
Lincoln Park Camping Fees $354.85 $1,378.00
City Pier Moorage Fees $436.00 $421.00
General Fund Revenue Total $213~779.75 $I90~539.64
:::' :: :::::::::::::::::::::::: ::::: :: :: :: : :::::':::::::::: :: :::::::: :':: ::::: :.: ::::: :::: ::: ::::: :::::::::::: ::::::::::::::::::::: i';:;:;:;:;:;:;:;:; ;:;:;:;:i:;:i i:i:;:!:i.i:i:i:i
Longhouse/Clubhouse $3,913.64*.* $2,190.00
Lincoln Park Camping Fees $722.00 $5,290.00*
Improvement Fund Total $4~655.64 $7~480.00
Vern Burton Kitchen Fees $645.00 $!,594.40
Co-Rec Volleyball $ ! $0.00 $25.00
Volleyball Tourney Fund $50.00 $0.00
Slowpitch $18,915.00 $20,134.50
Slowpitch Tourney Fund $1,620.00 $$,045.00
Mens Basketball $627.00 $1,522.00
Basketball Tourney Fund $1,928.85 $3,29 ! .08
Flag Football $0.00 $0.00
Youth Programs $28,478.00 $17,012.97
Adult Programs $1,535.00 $1,021 .$0
Recreation Activities Fund Total $55~928.85 $47~646.25
* Timber Sales
** Includes Junior Soccer Club Donation
120
$ 22,628.00 $ 15,508.98 $ 8,171.86 $ 2,322.05
$ 75,974.46 $ 64,447.56 $ 57,355.57 $ 46,484.98
10 33 10 35
· : . :: : ::::: : : :.; :;:::::~::::::: :::.:.::'~:~:,: ;::: : : :. : : :: ::::::::~ ~: :::;::: :::~::::::
Ground Burials 16 18 15 10
Ground Burial Inurnments 16 14 13 10
Niche Inurnmenfs 3 7 8 7
Entombments 0 0 0 0
Year to Date Totals 135 J 39 J 36 27
J ~ ~RE~NEED SA~ES.:-.. ~, ~,
THIS MONTH YEAR TO DATE LAST YEAR LAST YEAR
TO DATE
$8,543.83 $1 ] ,302.95 $4,347.65 $14,648.70
121
BEA UTIFICA TION
Continuing seasonal plantings at the Conrad Dyar Fountain
Maintaining flowers in greenhouse for planting of VBMCC, City Hall, Traffic Islands & Vets.
Park areas
Cleaned fountain & installed new flowers
Planted pampas grass at Sail & Paddle Park
Installed flowers at Ocean View Cemetery Office
PARKS MAINTENANCE
Litter pickup & rest room cleaning at the various park locations
Installed bench & Romeo Conca plaque at Fine Arts Center
Installed new carpet at Civic Field dugouts
Buried Lincoln Pond drain pipe at Stevens School
Completed turf renovation at Elks Play Field
Installed field drain pipe at Civic Field
lYlZZlg31 SHORE MEMORIAL POOL ~ANCE
Cleaned drains
Checked heat system drains, coils, filters & belts as needed
VERN BURTON COMklUNIT~ CENTER
Inspected & tested emergency lighting
Checked drains below sink & flushed with bleach
Clean, patch, spray texture & paint walls as needed
SENIOR SER VICES CENTER MAINTENANCE
Checked heat pumps & HVAC units
Inspected lights & automatic doors
Cleaned drains, greased exhaust fans,
Checked heat pump blower belts, filters, drains & coils on heat system
Il"
VANDALISM
Replaced broken toilet in mens room at Lincoln Park
Replaced damaged dividers at Shane Park restroom
122
MISCELLANEOUS
Employees attended Safety meeting
PLAN
Continue Installing Waterfront Trail plaques, benches and trees
Continue malting improvements at various parks
Continue beautification plantings and maintenance
Continue Turf maintenance
OTH£RS
None
123
VERN BURTON COMMUNITY CENTER
July 12-17 Gym Closed for Floor Refinishing
July 21 Clallam County Homemakers Council ';.
July $0- S 1 Class of 1989 Reunion
VBMCC - GYM USERS
Noon Open Gym
Gym Walkers
VERN BURTON MEETING ROOM EVENTS:
July 1 School District
July 5 Senior Center Card Players
8 Department of Personnel
July 7 Clallam/Jefferson community Action
July 8 County Department of Community Development
July 9 Salmon Recover/County Meeting
July I2 Elwha/Morse Creek Meeting
July 13-I4 55 - Alive Driving Classes
July 22 Rexall
July 27 Department of Personnel
July 28 Clallam/Jefferson community Action
July 30-31 Class of 1989 Reunion
VBMCC - REGULAR MEETING ROOM USERS:
Puzzle Exchange Swim Club Board of Appeals
Kiwanis -Juan de Fuca Group PAPD NTR Tandum 2000
Transit Union Meetings Co Ed Slowpitch Meeting Bike Club
Juan de }'uca Festival Roosevelt/Stevens Parents Land Trust
Pro Bono Lawyers Non-Motor Meeting Pazzaz
Clallam Co. Food Handlers Class Jr. Babe Ruth Meeting.
Community Network School District
COUNCIL CHAMBERS:
City Council Meetings Department of Revenue
Board of Adjustments Prudential
Planning Gateway
DUI Victims Panel North Olympic Building Assoc
RECREATION DIVISION PROGRAMS:
Summer Parks Program - 201 children enrolled
Week 5: July 5 at Lincoln Park average -- 65 children
Week 4: July 12 at Erickson Park average -- 67 children
Week 5: July 19 at Erickson Park average -- 60 children
Week 6: July 26 at Lions Park average -- 71 children
124
July 1999
Recreation Division Programs Continued ---
Square Dance Lessons - 24 participants
PARKS & RECREATION SPECIAL EVENTS:
July 1-4 Yes to Youth Week
I ,$00 Participants
July 2-4 Firecracker Invite/Sr Babe Ruth
6 Teams; 5 Out-of-town
July 3-4 Zak's Slowpitch Tourney
I I Teams; 5 Out-of-town
July 10-11 First Federal Boys' Basketball Tourney
8 Teams; 7 Out-of-town
July 17-18 Captain T's Co-Ed Tourney
16 Teams; 12 Out-of-town
July 24-25 Jeff Larson Invitational Tourney
1Z Teams; 6 Out-of-town
July 24-25 7 Cedar's Shootout/Boys' Basketball Tourney
16 Teams; 14 Out-of-town
July $0-Augl Fred Bird Memorial/15 All Stars
7 Teams; 6 Out-of-town
UP-COMING RECREATION
August 5-I 0 1 $ Year Old Jr. Babe Ruth Regional
August I4-15 Snapple Invitational/10,11,12 Year Old
August 13-15 $~ Annual PAZAZZ Soccer Tourney
CITY PIER EVENTS:
Tues~ Thurs~ & Sat Double Tree Inn Fireside Chats
July I USCG Change of Command
July 4 Yes to Youth
July I 1 Clean & Sober Gathering/Serenity House
July 25 Landmark Volunteer Picnic
UP-COMING PIER EVENTS:
Tues, Thurs, & Sat Double Tree Inn Fireside Chats
August 1 Belivers Resource Center/Fire Pit
August 8 Lauridsen Group/Fire Pit
Outreach Program/Stage Area
August 28 Whale Rally/Stage Area
125
William Shore Pool Activities
JUNE
AL~MINISTRA TION
...~ Exploring new options for sharing pool time with the P.A. Swim Club
and High School for swim lessons
Examining half hour lesson formats
Conducting analysis of changing daily open swim time back to
7 pm in the fall and adjustin$ Sunday hours from 3-6 pm to 1-4 pm
INSTRUCTIONAL
Exercise classes for July:
~r Water Aerobics AM & PM classes Monday through Friday
-R Deep Water AM classes Tuesday & Thursday
~r Water Walking AM classes Tues & Thursday
Swim Lessons Schedule:
~r June 28 - July 19 Grade schoolers
~r June 9.8 -July 19 Pre-schoolers
Private lessons ~ ongoing
CLUBS AND ORGA1VIZA TIONS
Port Angeles Swim Club
-R 3:30 - 5:30 pm Monday through Friday
United States Coast Guard
~r 7:45 - 8:45 pm Tuesday & Thursday Rescue Swimmer Training
RECREATIONAL SWIMMING
July 31 Kid's Day I I Participants
July 31 Teen Night I 0 Participants
126
WILLIAM SHORE MEMORIAL POOL
Monthly Activity Report
JULY 1999
RECREATION --
Children Z,~44 11,~45 2,41 ~ ~,$01
Adult 2~0 17~ 105 $~20~ 14~44
Saturday Teen Night/Kid's Day I 0/11 161/258 36/38 151 /247
Pool Parties/Participants 13/159 113/2,159 7/45 100/2,000
~t~ ~~ce ~o~ ~: :~ ~ i ': ~:iii I.i.:.i.. :.:,. !~: :~ ::: ', ~ ~.~: :-~:i~: ~', i:: ~:~i ~:~:. ~'i :: ~i~..~ !:. ~ i~. i i:: i~i~:,~ i':.'::,.
INSTRUCTION --
Children I ~729 9~S22 2~$74 7~795
Adults --- 165 138 163
Parent/Child Orientation 162 528 152 366
Pre- -School 7~ 1 3,904 96I 3,1 $$
Water Exercise $~0 6,~74 776 6,024
School District Activities --- 3,443 .... 3,443
Pool Rentals/Classes 639 5,051 506 4,412
Instruction Attendance Totals 3831 29,185 4,907 2 ~,$~4
POOL OPERATIONS --
Hours Open 400.25 $~10~.75 401.75 2ff06.50
REVENUE --
Rental:Suits, towels, Caps $1 g~.8~ $~ I $.~7 $118.52 :$48¢.81
Admissions $4,~00.04 $2~,012.74 $5,218.18 $21,$12.80
Lessons $6,$~.45 $40,1¢0.45 $10~051.50
Aerobics $1,348.00 $15,7413.50 $1,400.00
Passes $2,$02.48 1518,151.78 $2,$$4.0~ $15,840.~0
Showers $557.12 $1,307.1g $~77.10 $840.00
~ckers $378.25 $2,387.39 $401.30 $2,009.14
Pool Rentals $773.91 $5,508.39 $249.7B $4,734.48
$4,069.40 $674.02 $3,399.05
SENIOR COMMUNITY CENTER EVENTS - Users
July I Olympic Mountaineers
July 10 50th Wedding Anniversary - Page Family
July 21 Memorial Service
july 23 P.E.R.A. t~.
July 29 Lindberg Memorial Service
July $ I 80th Birthday - Kaas
SENIOR CENTER REGULAR USERS
Senior Nutrition Board Venture Club S.H.I.B.A
Virginia Mason Soroptimists Jet set CCWAB
Senior Info & Assistance Crime Stoppers Senior Providers
Law Enforcement Board Here & Now AA NARFE Board
Olympic Knights
SENIOR CENTER SPONSORED - SPECIAL PROGRAMS ~
July 6 Pre-paid Legal Services Presentation
July 8 "Branson at Christmas" - Collette Tours Presentation
Hearing Accessiblity of the Court System - Judge Williams
July 9 WWII Washington State Memorial Dedication Video
July 10 Senior Singers Preform at Dyar Fountain
July 13 Response to Group Health Pull-out - SHIBA
July 16 Victorian Moss Basket Demonstration by Cockburn Landscaping
July 24-25 29m Annual Granny's Pie Shack at Arts In Action
128
July 1999
SENIOR CENTER SPONSORED - REGULAR PROGRAMS
Health
Stretch Class/Weight Training Senior AA Meetings
Blood Pressure Checks Chair Exercise (3x wk)
Self Help for Hard of Hearing Tap Dancing Class
Alzheimers Support Group Tai Chi
Hearing Aid Tests/Repairs Foot Care (3x month)
Education
Round Table on Politics ~ ~"~'i'~"~.~ Legal Aid
Drawing with Color Oil Painting
Defensive Driving Class ~ ~l tI~t! Beginning Band
Social/Recreational
Paint on Own Coffee Lounge
Golden Agers P R Committee
Senior Swingers At the Movies (weekly)
Senior Singers Bingo (3x week)
one Day/Over Night Trips Chess Club
Pool Pinochle (3x week)
Bridge Pickle Ball (3x week)
Cribbage
129
COMPLETE AND COMP~HEN$IVE
EVENT PLANNING
Karen J. Hanan Judith M. Morris
1452 Eckard Avenue, Port Angeles, WA 98362
Telephone: 360.417.0374. Fax: 360.417.1628
E-Mail: Slk Purse~tenforward.com
July 26, 1999
Scott Brodhun
City Parks and Recreation
PO Box 1150
Port Angeles, WA 98362
Dear Scott,
On behalf of the Employee Activity Committee at OMH, and from both of us at Silk Purse, we would like
to thank you and your staff sincerely for all your help in getting the Longhouse and surrounding area
ready for the Hospital employee SummerFest picnic last Saturday.
As always, your staff cheerfully went that little bit further to ensure the success of the event. In particular
we would like to commend Leo for his tireless efforts and regular presence at the event itself. Whether he
was organizing bathroom re-stocking, dropping off picnic tables, or simply checking to make sure we had
everything we needed, his manner was friendly, courteous and concerned.
We look forward to working with you and your staff again in the summer of 2000.
Silk Purse Conference and Event Planners
130
131
5O6O
~,~0.¥ ?, 1999
Mr. ~ Brodhun
D~ of Parks and Recrea~c~
P.O. B~x 1150
Port Angeles, ~ 98362
Dear Mr. Brodhun:
Thank you for reservin~ ~he pay/lien om City
~,,,~ ~, ~y 1. ~ ~ ~ ~
~t of ~~t ~~. ~ ~n ~
~ ~ f~ ~ ~3~le ~~ ~ a pl~t
~Y,
~ of ~
132
po tAN t s
WASHINGTON, U.S.A.
PARKS & RECREATION
August lfl, 1999
Becky Upton, City Clerk ,
City of Port Angeles
P.O. Box 1150
Port Angeles, WA 98362 -
Becky,
We, at the Port Angeles Parks & Recreation Department, have been very busy during the second
quarter of 1999 with recreational activities that have brought additional tourists to Port Angeles. In
keeping with our goal to impact tourism through the promotion and hosting of recreational events, we
respectfully submit our Second Quarter Report.
In the month of April, we promoted, coordinated and hosted the April Fool's Extravaganza for
boy's and girl's basketball teams. It attracted nine teams f~om out-of-town. Also, in the month of April,
we helped orgamze and host the Spring Invitational Co-Ed Volleyball Tournament which four out-of-
town teams enjoyed.
In the month of May, we'worked with several community groups in promoting, publicizing,
coordinating facilities and hosting two softball tournaments. Eighteen teams made the trip to Port
Angeles from out-of-town. Also, in the month of May, we worked with the local Babe Ruth League to
promote, publicize, coordinate and host the Memorial Day Youth Baseball Tournament. A total of six
out-of-town teams participated.
In the month of June,'we worked with the Port Angeles Girl's Basketball Club to help promote,
publicize and host the Summer Solstice Basketball Tournament for High School girls. Thirteen teams
traveled to Port Angeles to compete. We also worked with community groups in promoting,
coordinating, publicizing and hosting two softball tournaments. Twelve teams commuted to Port Angeles
from out-of-town.
In summary, the eight recreational events that the Parks & Recreation Department hosted during
the Second Quarter, accounted for twenty-two basketball groups, thirty softball clubs, six baseball teams
and four volleyball squads spending one or, in most cases, two nights in local hotels, motels, beds and
breakfasts, RV Parks or camping. Using the 1995 "Tourism Market Analysis North Olympic Peninsula"
figures, this projects to approximately 1,240 people spending $105,470.00 in the Port Angeles
community.
Parks & Recreation Director
321 EAST FIFTH STREET · P. O. BOX 1150 · PORT ANGELES, WA 98362-0217
PHONE: 360-417-4555 · FAX: 360-417-4559 · TTY: 360-417-4645
E-MAIL: PARKS~CI.PORT-ANGELES.WA.US 1 33
1 34
CLALLAM COUNTY HUMANE SOCIETY
AUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 1998
137
BAKER, OVERBY & MOORE, INC., P. S.
CERTIFIED PUBLIC ACCOUNTAN!S
11o2 EAST FIRST STREET
PORT ANGELES, WA 98362-4317 "~
OFFICE (360) 457-4481
FAX (360) 457-9700
To the Board of Directors
Clallam County Humane Society
2105 Hwy 101 West
Port Angeles, WA 98363
We have audited the accompanying statement of financial position of Clallam County Humane Society (a
nonprofit Organization) as of December 31, 1998, and the related statements of activities, functional
expenses and cash flows for the year then ended. These financial statements are the responsibility of the
Organization's management. Our responsibility is to express an opinion on these financial statements
based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as evaluating the
overall financial statement presentation. We believe that our audit provides a reasonable basis for our
opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of Clallam County Humane Society as of December 31, 1998, and the changes in its net
assets and cash flows for the year then ended in conformity with generally accepted accounting principles.
Sincerely,
Baker, Overby & Moore, Inc., P.S.
Certified Public Accountants
July 26, 1999
CLALLAM COUNTY HUMANE SOCIETY
STATEMENT OF FINANCIAL POSITION
DECEMBER 31, 1998
ASSETS
Cash $ 260,989
Accounts Receivable 10,325
Prepaid Expenses 2,530
Property and Equipment, net (note 2) 151,240
Total Assets $ 425,084
LIABILITIES
Accounts Payable $ 11,361
Total Liabilities 11,361
NET ASSETS
Unrestricted Operations 413,723
Total Net Assets 413,723
Total Liabilities and Net Assets $ 425,084
(SEE ACCOMPANYING NOTES TO FINANCIAL STATEMENTS
CLALLAM COUNTY HUMANE SOCIETY
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED DECEMBER 31, 1998
PUBLIC SUPPORT AND REVENUE Unrestricted
Public Support:
Individual Bequests, Grants and Donations $ 26,629
Total Public Support 26,629
Revenue:
Ciallam County Contract 83,044
City of Port Angeles Contract 39,900
Spay/Neuter Fees 32,497
Pound Fees 27,218
Cremation Fees 13,915
Lower Elwha Contract 244
Trap Rental 633
Membership Dues 4,570
Doggie Banks 285
Interest 11,167
Calendars, Misc. 2,738
Memorials 3,177
Total Revenue 219,388
Total Public Support & Revenue 246,017
EXPENSES
Program Services:
Animal Shelter and Care 168,595
Support Services:
Management and General 59,533
Total Expenses 228,128
Change in Net Assets 17,889
Net Assets, Beginning of Year (note 3) 395,834
Net Assets, End of Year $ 413,723
140 (SEE ACCOMPANYING NOTES TO FINANCIAL STATEMENTS)
CLALLAM COUNTY HUMANE SOCIETY
STATEMENT OF FUNCTIONAL EXPENSES
DECEMBER 31, 1998
Animal Slaelter Management
Expenses: and Care & General Total
Salaries & Wages $ 50,992 $ 30,861 $ 81,853
Payroll Tax 7,690 4,098 11,788
Pension Plan 6,737 3,591 10,328
Medical/Dental Insurance 10,419 5,180 15,599
Veterinarians for Spay/Neuter 41,801 41,801
Food 1,798 1,798
Propane 5,256 5,256
Rendering Plants 1,980 1,980
Animal Redemption 5,200 5,200
Vaccinations 3,340 3,340
Cremations 4,567 4,567
Disinfectant 1,722 1,722
Shelter Maintenance 1,534 1,534
Shelter Supplies 2,664 2,664
Refunds 2061
Advocate Expense 712 712
Office Supplies 977 977
Books & Subscriptions 324 324
Gasoline 747 747
Advertising 1,568 1,568
Telephone 1,714 1,714
Travel & Seminars 1,818 1,818
Printing 2,896 2,896
Insurance 2,550 1,050 3,600
Truck Maintenance 467 467
Utilities 5,582 5,582
Answering Service 440 440
License Fees 3,122 3,122
Legal & Accounting 1,580 1,580
Postage 799 799
Pet Food Bank 145 145
Miscellaneous 2,771 2,771
Depreciation 5,941 1,434 7,375
Total Expenses $ 168,595 $ 59,533 $ 228,128
(SEE ACCOMPANYING NOTES TO FINANCIAL STATEMENTS)
CLALLAM COUNTY HUMANE SOCIETY
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED DECEMBER 3 I, 1998
CASH FLOWS FROM OPERATING ACTIVITIES
Increase in net assets $ 17,889
Adjustments to reconcile change in Net Assets
to net cash used by operating activities:
Depreciation 7,375
(Increase) decrease in operating assets
Accounts receivable (917)
Prepaid expenses 95
Increase in operating liabilities
Accounts payable 1,332
NET CASH PROVIDED BY OPERATING ACTIVITIES 25,774
CASH FLOWS FROM INVESTING ACTIVITIES
Acquisitions of equipmem (7,773)
NET CASH USED BY INVESTING ACTIVITIES (7,773)
INCREASE IN CASH 18,001
CASH, beginning of year 242,988
CASH, end of year $ 260,989
(SEE ACCOMPANYING NOTES TO FINANCIAL STATEMENTS)
CLALLAM COUNTY HUMANE SOCIETY
NOTES TO THE FINANCIAL STATEMENTS
· FOR THE YEAR ENDED DECEMBER 31, 1998
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Nature of Activities
The Clallam County Humane Society, located in Port Angeles, Washington is a not for profit Corporation
established to provide control, shelter, and medical services to domestic animals in the service area. The
organization's primary funding source is contracts from Clallam County and the City of Port Angeles.
Basis of Accounting
The financial statements have been prepared on the accrual basis of accounting in accordance with
generally accepted accounting principles.
Financial Statement Presentation and Contributions
In 1996 the Clallam County Humane Society adopted Statement of Accounting Standards (SFAS) No.
117, "Financial Statements of Not-for-Profit Organizations". Under SFAS No. 117, Clallam County
Humane Society is required to report information regarding its financial position and activities according
to three classes of net assets: unrestricted net assets, temporarily restricted assets, and permanently
restricted assets. In addition, Clallam County Humane Society is required to present a statement of cash
flows. As permitted by SFAS No. 117, Clallam County Humane Society has discontinued its use of fund
accounting and has, accordingly, reclassified its financial statements to present classes of net assets.
Clallam County Humane Society also adopted SFAS No. 116, "Accounting for Contributions Received
and Contributions Made" in 1996. In accordance with SFAS No. 116, contributions received are recorded
as unrestricted, temporarily restricted, or permanently restricted support depending on the existence
and/or nature of any donor restrictions. Clallam County Humane Society has not received any
contributions with donor imposed restrictions that would result in temporarily or permanently restricted
net assets at December 31, 1998.
Property, Plant and Equipment
Property, plant and equipment is recorded at cost or at estimated fair value at the date of the gift.
Donations are reported as unrestricted support unless the donor has restricted the donated asset to a
specific purpose. The Organization follows the practice of capitalizing all expenditures for equipment
with a useful life of over one year. Depreciation is provided busing the straight-line method over the 5 to
25 year useful lives of the assets.
Income Taxes
The Organization is exempt from Federal income taxes under Internal Revenue Code Section 501(c)(3)
and therefore has made no provision for Federal income taxes.
Functional Allocation of Expenses
The cost of providing the Organization's various programs and supporting services have been
summarized on a functional basis in the statement of activities. Accordingly, certain costs have been
allocated among the programs and supporting services benefited.
Cash Equivalents
For purposes of the statement of cash flows, the Organization considers all unrestricted cash and other
highly liquid investments with initial maturities of three months or less to be cash equivalents.
143
CLALLAM COUNTY HUMANE SOCIETY
NOTES TO THE FINANCIAL STATEMENTS
· FOR THE YEAR ENDED DECEMBER 31, 1998
(coNT'D)
Estimates
The preparation of financial statements in conformity with generally accepted accounting principles
requires management to make estimates and assumptions that affect certain reported amounts and
disclosures. Accordingly, actual results could differ from those estimates.
Concentration of Credit Risk
The Organization maintains cash balances at several financial institutions. Accounts at each institution
are insured by the Federal Deposit Insurance Corporation up to $100,000. At December 31, 1998, the
Organization's uninsured cash balances total $39,465.
Pension Plan
Employees are covered through the Teamsters Union. Contributions to the fund are paid monthly based
upon $1.55 for each hour worked. Average hours worked per employee are 163 per month generating an
average contribution of $877.66 per month, per employee. Pension costs for the year ended December
31, 1998 were $10,328.
NOTE 2 - PROPERTY AND EQUIPMENT
The following is a summary of property and equipment as of December 31, 1998:
Land $ 79,919
Buildings 147,029
Trucks 37,956
Equipment 28,251
293,155
Less Accumulated Depreciation (141,915)
$ 151,240
NOTE 3 - PRIOR-PERIOD ADJUSTMENT
Net assets at the beginning of 1998 has been adjusted to correct an error made in 1997. Accounts
receivable and accounts payable had been understated for 1997. Had the error not been corrected, net
assets for 1997 would have been increased by $3,577.
NOTE 4 - COMPENSATED ABSENSES
Employees of the Organization, that belong to the local Teamsters Union, are entitled to paid vacation,
paid sick days and jury duty, depending on the length of service, and other factors. It is impractical to
estimate the amount for future absences, and, accordingly, no liability has been recorded in the
accompanying financial statements. The Organization's policy is to recognize the costs of compensated
absences when actually paid to the employees.
144
CITY COUNCIL
BUDGET WORK SESSION MINUTES
September '14, '1999, 6:00 p.m.
Attendance: Gary Braun, Jim Hulett, Larry Doyle, Cathleen McKeown, Glenn Wiggins,
Larry Williams, and Mike Quinn.
It was noted that Department Managers were not requested in attendance,
but were not discouraged to observe. The purpose was to have a general
review on broad subjects affecting Council direction on the budget prior to
submittal of specific budget requests.
Work Session on Goals, Objectives, and Priorities:
The budget sets the stage for resource allocation to accomplish the desired work
programs and objectives of the Council and community. With the aid of the 1999 Goals
developed by the Council and the Capital Facilities Plan (CFP), the City Council reviewed
their Goal Statements with the following recommendations:
1. Prior Goals C and G are combined to read:
"Improve Intergovernmental Relations and Legislative Influence."
2. Prior goal B to read as follows:
"Promote Quality Municipal Services Which Serve Our Community."
The Council reviewed the Objectives under each Goal and made the following
recommendations along with the suggestion that staff update the objectives and remove
those already accomplished:
Under Goal A: Financial Stability:
(a) Objective 3 is modified to reflect the Equipment Replacement Plan to be
reviewed by July 1, 2000, (b) All user fees will be reviewed prior to the budget
October 19, 1999 City Council Budget Worksession Minutes -1-
process, Objective 4, (c) Review and revise the CFP prior to the budget process in
Objective 6, (d) Objective 7 is eliminated since it is an on-going requirement, (e)
Objective 8 is rewrittten to undertake cost of service studies for utility rates with
review by the UAC as appropriate.
Under Goal B: Quality Municipal Services:
(a) Objective 4 is modified to read "Enhance Enforcement of Abatable Structures
and Other Public Nuisances."
Under Goal C: Intergovernmental Relations:
(a) Objectives 2 and 5 were eliminated since they are accomplished as on-going
operational tasks to be active in AWC and NLC.
Under Goal D: City Facilities:
(a) Objective 4 to just reference the first sentence of installing electrical lines on
Ediz Hook, (b) Objectives 5 and 6 to be similarly drafted as above by including only
the first operative sentence, (c) Objective 6 is complete, (d) Objective 7 is rewritten
to "Pursue the feasability and effect the installation of fiber optics in Port Angeles",
(e) Additional Objective 7 on water to include just the first sentence, (f) Objective
8 is complete, (g) Objective 9 to include first sentence only, (h) Objective 12 is
complete, (i) Remove the date reference on this item, (j) Remove Objective 15 as
complete, (k) Reword to continue support for the Art Feiro Marine Life Center, (I)
Remove specific dates on Objective 17, (m) Remove Objective 18 as complete, (n)
Remove date reference for Objective 24, (o) Add "Objective to "Enhance Non-
Motorized Transportation recommendations into CFP as feasible".
Under Goal E: Employee Excellence:
No changes.
Under Goal F: Economic Development:
(a) Remove the reference date on Objective 5, (b) Add Objective 6 to "Establish
Tourism Linkage with the City of Victoria, B.C."
Under Goal G:
This section is under the newly revised Goal C and includes the removal of the date
reference in Objective 2.
October 19, 1999 City Council Budget Worksession Minutes -2-
Under Goal H: Quality of Life:
(a) Remove the date specific references in Objectives 2 and 3.
Other Considerations:
The Council discussed the use of revenues and staff recommended the transfer of
appropriations to the CFP. It was also suggested by the Council that we look at a
maintenance reserve as well on street projects to assure the improvements of existing
inventory, and that we set aside equipment replacement funds for necessary operational
equipment such as Police vehicles and Emergency Aid Units. Reserve levels were also
discussed, and a recommendation of 5 - 10% for operations and 10 - 20% for capital was
offered.
Another suggestion was the consideration of a Nuisance Officer as a means to improve
the quality of neighborhoods. Staff will take this under advisement as we look at nuisance
abatement isues. It was also suggested that we review our process and regulations
dealing with developers and related improvements in order to emphasize assistance and
being user-friendly.
The Council reached consensus on using a sub-committee of the Council as a Finance
Committee to review the budget in detail. This three-member committee would be
appointed at the September 21't meeting. In addition, the Council decided to remain open
on taxation policies until the budget was presented, and recognized the importance of a
case-by-case basis to look at areas of influence in social policy and entrepreneurial
activities by the City.
General discussion followed on reaffirming the Council's direction toward pursuing
expansion of the UGA boundary and annexation, which would ultimately affect the level
of municipal services and it's corresponding budget.
Adjournment: 8:55 p.m.
October 19, 1999 City Council Budget Worksession Minutes -3-