HomeMy WebLinkAboutAgenda Packet 09/13/2005pORTANGELES
W A S H I N G T O N, U, S. A.
AGENDA
CITY COUNCIL MEETING
321 EAST FIFTH STREET
September 13, 2005
SPECIAL MEETING - 6:00 p.m.
A. CALL TO ORDER - Special Meeting (6:00 p.m.)
ROLL CALL -
PLEDGE OF ALLEGIANCE -
PUBLIC CEREMONIES, PRESENTATIONS
AND PROCLAMATIONS
B. FINANCE
1. Gateway
C. EXECUTIVE SESSION
1. RCW 42.30.110(1)(g) - Personnel
D. ADJOURNMENT
I
None.
1. Motion to Approve Exhibits to Gateway
Interlocal Agreement
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PUBLIC HEARINGS
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amendments to City land use regulations, zoning changes, annexations. In addition, the Ci~ Council may set a public hearing in order to receive
public input prior to making decisions which impact the citizens. Certsin matters may be controversial, and the City Council may choose to seek
public opinion ~hrough the public hearing process.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
September 13, 2005 Port Angeles City Council Meeting Page - 1
pORTANGELES
WASHINGTON, U. S. A.
CITY COUNCIL SPECIAL MEETING
September 13. 2005
CALL TO ORDER - SPECIAL MEETING:
ROLL CALL:
Members Present:
Mayor Headrick
Councilmember Braun
Councilmember Erickson
Councilmember Munro
Councilmember Pittis
Councilmember Rogers
Councilmember Williams
Staff Present:
Manager Quinn
Attorney Bloor
Clerk Upton
G. Cutler
M. Madsen
D. McKeen
T. Riepe
Y. Ziomkowski
Other Staff Present:
III.
PLEDGE OF ALLEGIANCE:
Led by: (~t~?_ 1 t~_ ~_~_rv~L~t~ ~, j
pORTA_NGELES
WASHINGTON, U, S, A.
CITY COUNCIL SPECIAL MEETING
Attendance Roster
DATE OF MEETING: September 13, 2005
LOCATION:
City Council Chambers
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE:
TO:
FROM:
SUBJECT:
September 12, 2005
CITY COUNCIL
Michael Quinn, City Manager
Gateway Financials
Summary: The Interlocal Agreement with Clallam Transit requires both agencies to adopt
Exhibits B & C. Exhibit B is the Project Capital Budget, and Exhibit C is the Project Finance Plan.
The contract allows the City Project Manager to approve these exhibits; however, in light of the prior
request for a financial update to the Council and the timing of this special meeting, it is bein
brought to your attention for endorsement.
Recommendation: Motion to approve the attached Exhibits B - Project Capital Budget, an
Exhibit C - Project Finance Plan for the Gateway Project.
Background/Analysis: On 8/23/05 the City Council held a special meeting of which the
Gateway Proj eot Interlocal Agreement with Clallam Transit was adopted. Section 4.4.1 requires that
a Project Capital Budget be prepared by Clallam Transit within 15 days of the contract acceptance
which will be labeled as Exhibit B and approved by the City Project Manager. Section 4.5.1 has a
similar requirement within 60 days for the Project Finance Plan to be labeled as Exhibit C.
The attached exhibits have been approved by the Clallam Transit Board at a special meeting
on Monday, September 12th at 1:00pm. Terry Weed and Craig Miller met with Bill Bloor and myself
before-hand to review these figures.
As additional information regarding Exhibit C, please note that Transit has identified the
actual dollars versus the initial appropriation, thus, there is a small difference between my prior
projections where I used $1M rather than $992,500. A second point of information is that we have
identified under note 1 the other potential resources without being specific on the amounts. I feel
very confident that we can utilize any or all of those resources for supporting any remaining need
from a few thousand dollars to several hundred thousand dollars. With regard to Exhibit B, we are
in agreement as to the actual cost projections based upon the Spring'05 estimates by Krei
Architecture. The other listed items increase the expenses to coincide with the project total
projection in the $10.5 - $11M cost figure.
Our staff recommendation is to endorse these exhibits via motion. The urgency to
accomplish these exhibit preparations is to be able to present them to the Judge at the September 19th
Court date as a completed document, ready for proceeding forward, between our two agencies.
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[~ast Revised: 6/29/99
GATEWAY PROJECT CAPITAL BUDGET
DESIGN AND PROPERTY ACQUISITION* *based on 2001 appraisals
$3,007,192
CONSTRUCTION (includes garage and chamber/CTS building)
$6,426,934
TOTAL: $9,434,126
EXCLUDED ITEMS (from bid documents)
Sales tax, permits/fees, landscaping, legal costs,
and off-site traffic and signage improvements
Exhibit B
GATEWAY PROJECT FINANCE PLAN
3.
4.
5.
Note 1:
Grants and Earmarks by Federal Transit AdrnLnistration to CTS:
FY 1997
FY 1998
FY 1999
FY 2003
FY 2005
FY 2006
TOTAL:
Grant by Transit Improvement Board to City:
Capital Facility Plan Contribution by City:
Capitalized Rent t¥om Lease to Chmnber of Commerce:
Reinvestmem of Proceeds of Sale of Property to
prqjeet by city:
TOTAL:
TOTAL OF ALL AMOUNTS:
$ 992,500.00
997,186.00
992,500.00
1,475,518.00
971,779.00
1,600,000.00
$7,029,483.00
$ !,500,000.00
$ 100,000.00
$ 400,000,00
$1.515.000.00'
$ 3,515,000.00
la the event of shortfall or gap, City will use either parking revenue,
parking tax, lodging tax, or general fund revenues to pay for such
shortfall or gap.
Property Acquisition Cost Based on 2001 Appraisal.
EXHIBIT C