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Agenda Packet 09/18/2012
0 �.q1?_0_&TANGELJM0 `iAJ WAS �i F N G T O N, U S. A. r L AGENDA CITY COUNCIL MEETING 321 East 5th Street SEPTEMBER 18, 2012 SPECIAL MEETING -5:00 p.m. REGULAR MEETING - 6:00 p.m. AGENDA ITEM Firstpage ''RECOMMENDATION Note The Mayor may determine the order of business for a particular City Council meeting The agenda should be arranged to best serve the needs and/or convenience of the Council and the public The items of business for regular Council meetings may include the following A. CALL TO ORDER — SPECIAL MEETING AT 5:00 p.m. — for the purpose of conducting interviews for the Planning Commission and evaluating qualifications of applicants / See Other Considerations SECTION J #1 CALL TO ORDER - REGULAR MEETING AT 6:00 p.m. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Ernie Klimek / Water Treatment Plant Operator 4 Certification ---- 1. Present 2. Constitution Week B-1 2. Accepting for Daughters of the American Revolution — Ja dee Price C. PUBLIC COMMENT 'ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember E. CONSENT AGENDA 1. Expenditure Approval List: 8/25/12 to 9/7/12 for $3,666,441.10 E-1 Accept Consent Agenda 2. Amendment No. 1, Professional Services Agreement - City Clerk, E-27 Police, and Mechanical Remodel Projects PD02 and IT03-2011 3. Utility Retail Rate Adjustments / Set Public Hearing E-29 4. Industrial Transmission Electric Rate Letter Agreement E-30 5. Resolution to Set Public Hearing / Street Vacation STV 12-03 E-34 Portion of Fountain/Glenwood Avenue Alley 6. Fire Department — Defibrillator Purchase Agreement E-39 F. QUASI-JUDICIAL MATTERS — REQUIRING PUBLIC HEARINGS (6:30 P.M., or soon thereafter) ---- G. PUBLIC HEARINGS — OTHER (6:30 P.M. or soon thereafter) 1. Street Vacation Petition - STV12-02 Woods G-1 1. Presentation; Open Public Hearing; Portion of Motor Avenue/Lauridsen Blvd Alley Continue to October 2. H. ORDINANCES NOT REQUIRING PUBLIC HEARING 1. 2012 Budget / Amendment #1 H-1 1. Presentation; Conduct 1St Reading; Continue to October 2. 2. Authorizing Creation of New Funds and Closing of Selected H-8 2. Presentation; Conduct 1St Reading; Existing Funds Continue to October 2. 3. Ordinance Amendments / Downtown On -Street Parking H-12 3. Presentation; Conduct I'Reading; Continue to October 2. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK September 18, 2012 Port Angeles City Council Meeting Page - 1 ' _ } nS , t�,� Al �AG'ENDA, }� 3 , .._._>a , ,L » s DAT ITEIVI�; �Pa e RECOMMEND I. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Healthy Food & Beverage Policy / Wellness Committee I-1 1. Pass Resolution 2. Amendments to City Travel Policy 1-6 2. Pass Resolution 3. City Manager / Great -West 401-A Deferred Compensation Plan I-15 3. Pass Resolution J. OTHER CONSIDERATIONS 1. Planning Commission / Interviews - Appointments J-1 1. Conduct Interviews during Special Meeting / Consider Appointmem 2. Waterfront Development Project/ Esplanade TR02-2003 J-11 2. Award 3. Waterfront Development Project / Construction Management - J-15 3. Approve 4. Waterfront Development Project / On -Call Design Team Services — J-19 4. Approve Phase I Esplanade Construction Project TR02-2003 — Amendment 2 IC FINANCE L. COUNCIL REPORTS - M. INFORMATION City Manager Reports: 1. Planning Commission Minutes M-1 2. PA Forward Committee Minutes M-11 3. Building Permit Report M-15 4. Fagade Grant Report M-16 N. EXECUTIVE SESSION -for the purpose of conducting an Executive Session under authority of RCW 42.30 110(1)(i), to discuss potential litigation with legal counsel O. ADJOURNMENT - PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK September 18, 2012 Port Angeles City Council Meeting Page - 2 7 0 PUBLIC INTEREST SIGN-UP SHEET X-X-XN ELES W A S H I N G T O N, U. S. A. DATE OF MEETING: September 18, 2012 You are encouraged to sign below if: CITY COUNCIL REGULAR MEETING LOCATION: City Council Chambers 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. G:\Group\Clerk\Forms\Council Attendance Roster.doc PROCLAMATION In Recognition of CONSTITUTION WEEK September 17 — 23, 2012 WHEREAS, the Constitution of the United States of America, the guardian of our liberties, embodies the principles of limited government in a Republic dedicated to rule by law; and WHEREAS, September 17, 2012, marks the two -hundred twenty-fifth anniversary of the framing of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate it; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week in recognition of the historic importance of the Constitution and the significant role it plays in our lives today. NOW, THEREFORE, I, Cherie Kidd, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby proclaim the week of September 17 through 23, 2012, as CONSTITUTION WEEK in the CITY OF PORT ANGELES and I further ask all citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties. September 18, 2012 Cherie Kidd, Mayor ,acrq , Date 9/12/2012 City of Port Angeles City Council Expenditure Report • `rr. *�"�' From: 8/25/2012 To: 9/7/2012 Vendor Description Account Number Invoice Amount AM CONSERVATION GROUP, INC COMMUNICATIONS/MEDIA SERV 001-0000-237.00-00 -74.97 BILL'S PLUMBING & HEATING INC WFT RAYONIER SITE SANIKAN 001-0000-239.96-00 85.00 LEXIPOL LLC 365 TRNG/TEST DATA BASE 8 001-0000-237.00-00 -226.80 AIRCREST MOTEL OL REFUNDS 001-0000-213.10-91 25.00 ANGELES INN B & B OL REFUNDS 001-0000-213 10-91 25.00 CASTAWAYS RESTAURANT OL REFUNDS 001-0000-213.10-91 25.00 Cageworx Promotions RFD DEPOSIT 8/24/2012 001-0000-239.10-00 150.00 Dorothy Smith LOOMIS DEPOSIT REFUND SMI 001-0000-239.10-00 50.00 ELLIOTT'S ANTIQUE EMPORIUM OL REFUNDS 001-0000-213.10-91 25.00 Ed Jaquins LOOMIS DEPOSIT REFUND JAQ 001-0000-239.10-00 50.00 FIVE SEASUNS BED & BREAKFAST OL REFUNDS 001-0000-213.10-91 25.00 Fran Spencer LOOMIS DEPOSIT REFUND SPE 001-0000-239.10-00 50.00 Gerald Wood RFD DEPOSIT 8/25/2012 001-0000-239.10-00 50.00 Jerry Nichols RFD DEPOSIT 8/24/2012 001-0000-239.10-00 50.00 MIKE STRINGER OL REFUNDS 001-0000-213.10-91 10.00 N Eric Carlsen RFD DEPOSIT 8/25/2012 001-0000-239.10-00 50.00 North Olympic Foster Parent LOOMIS DEPOSIT REFUND NOF 001-0000-239.10-00 50.00 SUPER 8 MOTEL OL REFUNDS 001-0000-213.10-91 25.00 Scott Moseley STORMWATER CHARITY CAR WA 001-0000-239.10-00 50.00 PHOENIX DISTRIBUTORS POLICE EQUIPMENT & SUPPLY 001-0000-237.00-00 -96.60 SIRCHIE FINGERPRINT LAB POLICE EQUIPMENT & SUPPLY 001-0000-237.00-00 -11.20 WA STATE PATROL LIVESCAN CHARGES FOR JULY 001-0000-229 50-00 297.00 Division Total: $682.43 Department Total: $682.43 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-1210-513.42-10 2.53 08-14 A/C 3604570831558B 001-1210-513.42-10 1.22 08-14 A/C 3604571535571B 001-1210-513.42-10 2.36 08-14 A/C 3604570411199B 001-1210-513.42-10 55.85 08-14 A/C 3604576684085B 001-1210-513.42-10 7.70 08-16 A/C 206T359336570B 001-1210-513.42-10 27.74 City Manager Department City Manager Office Division Total: $97.40 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-1220-516 42-10 0.51 08-14 A/C 3604570831558B 001-1220-516.42-10 0.24 08-14 A/C 3604571535571 B 001-1220-516.42-10 0.47 08-14 A/C 3604570411199B 001-1220-516.42-10 11.16 08-14 A/C 3604576684085B 001-1220-516 42-10 1.54 08-16 A/C 206T359336570B 001-1220-516.42-10 5.55 PACIFIC OFFICE EQUIPMENT INC HR SUPPLIES -PRINT CART 001-1220-516.31-01 149.26 WA STATE PATROL WATCH CHECKS 001-1220-516 41-50 10.00 City Manager Department Human Resources Division Total: $178.73 • CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-1230-514.42-10 0.25 08-14 A/C 3604570831558B 001-1230-514.42-10 0.12 E-1 Page 1 f F7 �•°` �' r,� Date 9/12/2012 City of Port Angeles City Council Expenditure Report From: 8/25/2012 To: 9/7/2012 • Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 08-14 A/C 3604571535571B 001-1230-514.42-10 0.24 08-14 A/C 3604570411199B 001-1230-514 42-10 5.59 08-14 A/C 3604576684085B 001-1230-514.42-10 0.77 08-16 A/C 206T359336570B 001-1230-514 42-10 2.77 DATA BASE DOCUMENT SH REDD I NG-SVCTIC 001-1230-514.41-50 224.69 MUNICIPAL CODE CORPORATION SUPPLEMENTS TO THE CODE O 001-1230-514.41-50 823.43 PENINSULA AWARDS & TROPHIES NAME PLATE- BYRON OLSON 001-1230-514.31-01 10.59 SOUND PUBLISHING INC LEGAL AD 001-1230-514.44-10 37.92 City Manager Department City Clerk Division Total. $1,106.37 City Manager Department Department Total: $1,382.50 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-2010-514.42-10 1.77 08-14 A/C 3604570831558B 001-2010-514.42-10 0.85 08-14 A/C 3604571535571 B 001-2010-514.42-10 1.135 08-14 A/C 3604570411199B 001-2010-514.42-10 39.10 08-14 A/C 3604576684085B 001-2010-514.42-10 5.39 08-16 A/C 206T359336570B 001-2010-514 42-10 19.42 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-2010-514 31-01 37.39 PROTHMAN Finance Director Search 001-2010-514.41-50 10,000.00 Finance Department Finance Administration Division Total: $10,105.57 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-2023-514.42-10 2.27 08-14 A/C 3604570831558B 001-2023-514 42-10 110 08-14 A/C 3604571535571 B 001-2023-514.42-10 2.12 08-14 A/C 3604570411199B 001-2023-514.42-10 50.27 08-14 A/C 3604576684085B 001-2023-514.42-10 6.93 08-16 A/C 206T359336570B 001-2023-514.42-10 24.97 FCS GROUP MISC PROFESSIONAL SERVICE 001-2023-514.41-50 2,34500 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 31.21 Finance Department Accounting Division Total. $2,463.87 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-2025-514.42-10 328 08-14 A/C 3604570831558B 001-2025-514.42-10 1.59 08-14 A/C 3604571535571 B 001-2025-514 42-10 3.07 08-14 A/C 3604570411199B 001-2025-514.42-10 72.61 08-14 A/C 3604576684085B 001-2025-514.42-10 10.01 08-16 A/C 206T359336570B 001-2025-514.42-10 36.07 DATABAR INCORPORATED CYCLES 11-15 8/17/12 001-2025-514.41-50 1,975.83 CYCLES 16-20 8/23/12 001-2025-514.41-50 1,612.30 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 16.26 Finance Department Customer Service Division Total: $3,731.02 GreatAmenca Leasing Corp COPIER RETURN FEE 001-2080-514 45-31 222.46 GreatAmenca Leasing Corp COPIER RETURN FEE 001-2080-514.45-31 211.78 PITNEY BOWES CREDIT CORP RENTAULEASE EQUIPMENT 001-2080-514.45-30 1,351.99 • SHARP ELECTRONICS CORP OFFICE MACHINES & ACCESS 001-2080-514.45-31 110.09 E-2 Page 2 y4�!�:Fil' rJ Date 9/12/2012 City of Port Angeles City Council Expenditure Report • `' ° s From: 8/25/2012 To: 9/7/2012 Vendor Description Account Number Invoice Amount UNITED PARCEL SERVICE Shipping Chgs 001-2080-514.42-10 20.00 Shipping Chgs 001-2080-514.42-10 60.00 Shipping Chgs 001-2080-514.42-10 40.00 Finance Department Reprographics Division Total. $2,016.32 Finance Department Department Total. $18,316.78 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-3010-515.42-10 1.52 08-14 A/C 3604570831558B 001-3010-515.42-10 0.73 08-14 A/C 3604571535571 B 001-3010-515.42-10 141 08-14 A/C 36045704111998 001-3010-515.42-10 33.51 08-14 A/C 3604576684085B 001-3010-515.42-10 4.62 08-16 A/C 206T359336570B 001-3010-515.42-10 16.65 Attorney Attorney Office Division Total: $58.44 CITY OF FORKS FORKS JULY -2012 JAIL 001-3012-598.51-23 11,610.00 CLALLAM CNTY SHERIFF'S DEPT JAIL BILL FOR JULY, 2012 001-3012-598.51-23 70,136.05 Attorney Jail Contributions Division Total: $81,746.05 ADVANCED TRAVEL MV/CDL Trng-Cowgdl 001-3021-515.43-10 86.05 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-3021-515.42-10 1.00 08-14 A/C 3604570831558B 001-3021-515.42-10 0.49 08-14 A/C 3604571535571 B 001-3021-515.42-10 0.94 • 08-14 A/C 3604570411199B 001-3021-515.42-10 22.34 08-14 A/C 3604576684085B 001-3021-515.42-10 3.08 08-16 A/C 206T359336570B 001-3021-515.42-10 11.10 CLALLAM PUBLIC DEFENDER Public Defender Fees 001-3021-515.41-50 3,541.67 LAUER, JEFFREY ANDREW LAW OFFICE 11-1-00293-3 ATTY FEE 001-3021-515 41-50 750.00 MYERS, STAN Indigent Legal Fees 001-3021-515.41-50 3,541.67 QUILL CORPORATION OFFICE SUPPLIES 001-3021-515.31-01 35.75 Attorney Prosecution Division Total. $7,994.09 Attorney Department Total: $89,798.58 ADVANCED TRAVEL ISA Conf-Johns 001-4010-558.43-10 39853 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-4010-558.42-10 1.89 08-14 A/C 3604570831558B 001-4010-558 42-10 0.91 08-14 A/C 3604571535571B 001-4010-558.42-10 1.77 08-14 A/C 3604570411199B 001-4010-558 42-10 41.89 08-14 A/C 3604576684085B 001-4010-558.42-10 5.78 08-16 A/C 206T359336570B 001-4010-558.42-10 20.81 OLYMPIC STATIONERS INC PHONE CORD 001-4010-558.31-01 9.26 Community Development Planning Division Total: $480.84 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-4020-524 42-10 0.66 08-14 A/C 3604570831558B 001-4020-524.42-10 032 08-14 A/C 3604571535571 B 001-4020-524.42-10 0.61 • 08-14 A/C 3604570411199B 001-4020-524.42-10 14.52 08-14 A/C 3604576684085B 001-4020-524.42-10 2.00 E-3 Page 3 Date 9/12/2012 City of Port Angeles City Council Expenditure Report �`` ° •� From: 8/25/2012 To: 9/7/2012 • Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 08-16 A/C 206T359336570B 001-4020-524.42-10 7.21 VERIZON WIRELESS 08-15 a/c 264230412-00003 001-4020-524.42-10 61.52 Community Development Building Division Total: $86.84 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-4030-559.42-10 0.10 08-14 A/C 36045708315588 001-4030-559.42-10 0.05 08-14 A/C 3604571535571 B 001-4030-559 42-10 0.09 08-14 A/C 36045704111998 001-4030-559.42-10 2.23 08-14 A/C 3604576684085B 001-4030-559.42-10 0.31 08-16 A/C 20673593365708 001-4030-559.42-10 1.11 WA ASSOC OF CODE ENFORCE ROBERDS WACE RENEWAL 001-4030-559.43-10 40 00 BARTHOLICK WACE RENEWAL 001-4030-559.43-10 40.00 VERIZON WIRELESS 08-15 a/c 264230412-00003 001-4030-559.42-10 15.38 Community Development Code Compliance Division Total: $99.27 Community Development Department Total: $666.95 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-5010-521.42-10 4.04 08-14 A/C 3604570831558B 001-5010-521.42-10 1.95 08-14 A/C 3604571535571B 001-5010-521.42-10 3.77 08-14 A/C 360457041 1 1 99B 001-5010-521 42-10 89.36 08-14 A/C 3604576684085B 001-5010-521.42-10 12.32 08-16 A/C 206T35933657013 001-5010-521.42-10 44.39 101 08-20 a/c 206Z200017790B 001-5010-521.42-10 19903 08-23 a/c 206TO31979835B 001-5010-521.42-10 64.74 08-23 a/c 20611918873BT 001-5010-521.42-10 57.46 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5010-521.31-01 52.67 SUNSET DO -IT BEST HARDWARE EXCESS F=LOW REGULATOR- GE 001-5010-521 31-01 11.70 Police Department Police Administration Division Total: $5411.43 ADVANCED TRAVEL SRO School -Smith 001-5021-521.43-10 1,034.40 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-5021-521.42-10 2.53 08-14 A/C 3604570831558B 001-5021-521.42-10 1.22 08-14 A/C 3604571535571 B 001-5021-521.42-10 2.36 08-14 A/C 3604570411199B 001-5021-521.42-10 55.85 08-14 A/C 36045766840856 001-5021-521.42-10 7.70 08-16 A/C 206T359336570B 001-5021-521.42-10 27.74 PENINSULA AWARDS & TROPHIES NAMEPLATES, DETPOWLESS,I 001-5021-521.31-01 38.55 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5021-521.31-01 48.28 OFFICE SUPPLIES, GENERAL 001-5021-521.31-01 55.22 OFFICE SUPPLIES, GENERAL 001-5021-521.31-01 -76.09 OFFICE SUPPLIES, GENERAL 001-5021-521.31-01 76.09 SIRCHIE FINGERPRINT LAB POLICE EQUIPMENT & SUPPLY 001-5021-521.31-01 144.54 WA STATE CRIMINAL JUSTICE CRIM SCENE PHOTOGRAPHY DI 001-5021-521.43-10 50 00 Police Department Investigation Division Total: $1,468.39 • AIRPORT GARDEN CENTER POLICE EQUIPMENT & SUPPLY 001-5022-521.49-80 65.03 E-4 Page 4 lC., Date 9/12/2012 City of Port Angeles Wr City Council Expenditure Report • f }�*� From: 8/25/2012 To: 91712012 Vendor Description Account Number Invoice Amount CAPTAIN T'S BB CAPS FOR PATROL, K MIL 001-5022-521.20-80 248.81 CENTURYLINK-QWEST 08-14 A/C 36045709683438 001-5022-521 42-10 7.07 08-14 A/C 3604570831558B 001-5022-521.42-10 3.42 08-14 A/C 3604571535571 B 001-5022-521.42-10 6.60 08-14 A/C 3604570411199B 001-5022-521.42-10 156.39 08-14 A/C 3604576684085B 001-5022-521.42-10 21.56 08-16 A/C 206T359336570B 001-5022-521.42-10 77.69 JIM'S PHARMACY INC OTC FOR PATROL BY S SEXTO 001-5022-521.49-90 44.27 LEAPOL LLC 365 TRNG/TEST DATA BASE 8 001-5022-521.49-01 2,926.80 MICROFLEX GLOVES FOR PATROUDETS,SA 001-5022-521.49-90 838.48 Trevor Dropp REGISTRATION REPAY T DROP 001-5022-521.49-80 750.00 OLYMPIC MEDICAL CENTER LAB EQUIP,BIO,CHEM,ENVIR 001-5022-521.49-90 150.00 PHOENIX DISTRIBUTORS POLICE EQUIPMENT & SUPPLY 001-5022-521.31-11 1,246.60 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 222.45 SWAIN'S GENERAL STORE INC OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 5.35 UNITED PARCEL SERVICE Shipping Chgs 001-5022-521.42-10 6.93 Police Department Patrol Division Total: $6,777.45 Marilyn Walsh UNIFORM PANTS,VOLUNTEER M 001-5026-521.31-11 48.87 PRORIDER INC VOLS BIKE RODEO HELMETS F 001-5026-521.35-01 39.84 • Police Department Reserves & Volunteers Division Total: $88.71 ADVANCED TRAVEL LEIRA Trng-Canno 001-5029-521.43-10 200.95 FBI/CJIS Trng-Schdke 001-5029-521.43-10 196.80 LEIRA Trng-Schilke 001-5029-521.43-10 149.05 CANON USA, INC OFFICE MACHINES & ACCESS 001-5029-521.45-31 384.71 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-5029-521 42-10 2.53 08-14 A/C 3604570831558B 001-5029-521.42-10 1.22 08-14 A/C 3604571535571B 001-5029-521.42-10 236 08-14 A/C 3604570411199B 001-5029-521.42-10 55.85 08-14 A/C 3604576684085B 001-5029-521.42-10 7.70 08-16 A/C 206T359336570B 001-5029-521 42-10 27.74 MICRO DATA CRIMINAL CITATIONS ORDER, 001-5029-521.31-01 408.71 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 476.07 OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 54.62 OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 -67.28 SQUAD ROOM EMBLEMS OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 105.16 Police Department Records Division Total: $2,006.19 Police Department Department Total: $10,882.17 CANON USA, INC OFFICE MACHINES & ACCESS 001-6010-522 45-31 190.69 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-6010-522.42-10 3.54 08-14 A/C 3604570831558B 001-6010-522.42-10 1.71 • 08-14 A/C 3604571535571B 001-6010-522.42-10 3.30 08-14 A/C 3604570411199B 001-6010-522.42-10 7819 E-5 Page 5 Date 9/12/2012 City of Port Angeles City Council Expenditure Report From: 8/25/2012 To: W12012 • Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 08-14 A/C 3604576684085B 001-6010-522.42-10 10.78 08-16 A/C 206T359336570B 001-6010-522.42-10 38.84 08-14 A/C 3604570968343B 001-6010-522.42-11 1.00 08-14 A/C 3604570831558B 001-6010-522 42-11 0.49 08-14 A/C 36045715355716 001-6010-522.42-11 0.94 08-14 A/C 3604570411199B 001-6010-522.42-11 22.34 08-14 A/C 3604576684085B 001-6010-522 42-11 3.08 08-16 A/C 206T359336570B 001-6010-522.42-11 11.10 Fire Department Fire Administration Division Total: $366.00 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-6020-522.42-10 3.28 08-14 A/C 3604570831558B 001-6020-522 42-10 1.59 08-14 A/C 3604571535571B 001-6020-522.42-10 3.07 08-14 A/C 3604570411199B 001-6020-522.42-10 72.61 08-14 A/C 3604576684085B 001-6020-522.42-10 10.01 08-16 A/C 206T359336570B 001-6020-522.42-10 36.07 SOUND PUBLISHING INC LEGAL NOTICE 001-6020-522.44-10 7742 Fire Department Fire Supression Division Total: $2044.05 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-6021-522.42-10 0.25 08-14 A/C 3604570831558B 001-6021-522.42-10 0.12 08-14 A/C 3604571535571 B 001-6021-522.42-10 024 08-14 A/C 3604570411199B 001-6021-522.42-10 5.59 08-14 A/C 3604576684085B 001-6021-522.42-10 0.77 08-16 A/C 206T359336570B 001-6021-522.42-10 277 Fire Department Fire Volunteers Division Total: $9.74 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-6030-522.42-10 0.51 08-14 A/C 3604570831558B 001-6030-522.42-10 024 08-14 A/C 3604571535571 B 001-6030-522 42-10 0.47 08-14 A/C 36045704111998 001-6030-522.42-10 11.16 08-14 A/C 3604576684085B 001-6030-522.42-10 1.54 08-16 A/C 206T359336570B 001-6030-522.42-10 5.55 SOUND PUBLISHING INC LEGAL NOTICE 001-6030-522 44-10 41.92 Fire Department Fire Prevention Division Total: $61.39 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-6040-522.42-10 0.51 08-14 A/C 3604570831558B 001-6040-522.42-10 0.24 08-14 A/C 3604571535571 B 001-6040-522.42-10 0.47 08-14 A/C 3604570411199B 001-6040-522.42-10 11.16 08-14 A/C 3604576684085B 001-6040-522 42-10 1.54 08-16 A/C 206T359336570B 001-6040-522.42-10 5.55 Fire Department Fire Training Division Total: $19.47 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-6060-525.42-10 2'.27 08-14 A/C 3604570831558B 001-6060-525.42-10 1.10 08-14 A/C 3604571535571B 001-6060-525.42-10 2.12 08-14 A/C: 3604570411199B 001-6060-525.42-10 50.27 E-6 Page 6 • • ' 4'Date 9/12/2012 City of Port Angeles lam ME='_0 City Council Expenditure Report • r'' • From: 8/25/2012 To: 9/7/2012 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 08-14 A/C 3604576684085B 001-6060-525.42-10 6.93 08-16 A/C 206T359336570B 001-6060-525.42-10 24.97 Fire Department Emergency Management Division Total: $87.66 Fire Department Department Total: $748.31 ADVANCED TRAVEL Tvl Add 001-7010-532.43-10 030 CANON USA, INC RENTAL/LEASE EQUIPMENT 001-7010-532 45-31 78444 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-7010-532.42-10 7.83 08-14 A/C 3604570831558B 001-7010-532.42-10 3.78 08-14 A/C 3604571535571B 001-7010-532 42-10 7.31 08-14 A/C 36045704111998 001-7010-532.42-10 173.14 08-14 A/C 3604576684085B 001-7010-532.42-10 23.87 08-16 A/C 206T359336570B 001-7010-532.42-10 86.01 FEDERAL EXPRESS CORP Shipping Chgs 001-7010-532.42-10 19.24 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPH1001-7010-532.31-60 125.70 Glenn A Cutler LUNCH - TEAM BUILDING 001-7010-532.31-01 63.96 Sondya Wray TUITION REIMBURSEMENT 001-7010-532.43-10 446.55 OFFICE DEPOT SUPPLIES 001-7010-532.31-01 76.77 RADIOSHACK DIGITAL CAMERA BATTERIES 001-7010-532.31-01 390.14 • UNITED PARCEL SERVICE WASHINGTON (DRS), STATE OF Shipping Chgs Excess Compensation 001-7010-532.42-10 001-7010-532.20-30 15.14 3,059.17 ZEE MEDICAL SERVICE CO FIRST AID & SAFETY EQUIP 001-7010-532.31-01 76.18 Public Works -Gen Fnd Pub Wks Administration Division Total: $5,359.53 Public Works -Gen Fnd Department Total: $5,359.53 ASM SIGNS SIGNS, SIGN MATERIAL 001-8010-574.41-50 853.65 CANON USA, INC OFFICE MACHINES & ACCESS 001-8010-574.45-31 27.03 CENTURYLINK-QWEST 08-14 A/C 36045709683438 001-8010-574.42-10 0.76 08-14 A/C 3604570831558B 001-8010-574.42-10 0.37 08-14 A/C 3604571535571 B 001-8010-574.42-10 0.71 08-14 A/C 3604570411199B 001-8010-574.42-10 16.76 08-14 A/C 3604576684085B 001-8010-574.42-10 2.31 08-16 A/C 206T359336570B 001-8010-574.42-10 8.32 Parks Dept Parks Administration Division Total: $909.91 CANON USA, INC OFFICE MACHINES & ACCESS 001-8012-555.45-31 24.33 CENTURYLINK-QWEST 08-14 A/C 36045709683438 001-8012-555.42-10 0.76 08-14 A/C 3604570831558B 001-8012-555.42-10 0.37 08-14 A/C 3604571535571B 001-8012-555.42-10 0.71 08-14 A/C 36045704111998 001-8012-555 42-10 16.76 08-14 A/C 3604576684085B 001-8012-555.42-10 2.31 08-16 A/C 206T359336570B 001-8012-555.42-10 8.32 08-14 a/c 3604577004947B 001-8012-555.42-10 44.31 • Parks Dept Senior Center Division Total. $97.87 CENTURYLINK-QWEST 08-14 A/C 36045709683436 001-8050-536.42-10 051 E-7 Page 7 Date 9/12/2012 City of Port Angeles City Council Expenditure Report `'"}¢" From: 8/25/2012 To: 9/7/2012 • Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 08-14 A/C 3604570831558B 001-8050-536.42-10 0.24 08-14 A/C 3604571535571 B 001-8050-536 42-10 0.47 08-14 A/C 3604570411199B 001-8050-536.42-10 11.16 08-14 A/C 36045766840858 001-8050-536 42-10 1.54 08-16 A/C 206T359336570B 001-8050-536.42-10 5.55 MATTHEWS INTERNATIONAL CEMETERY MARKERS 001-8050-536.34-01 220.24 CEMETERY MARKERS 001-8050-536.34-01 219.63 Estate of Leonard W Beil NICHES, O/C, INSCRIPTIONS 001-8050-536.49-90 28,560.00 QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 439.00 CEMETERY MARKERS 001-8050-536.34-01 90.00 SUNSET DO -IT BEST HARDWARE RENTAULEASE EQUIPMENT 001-8050-536.45-30 14.09 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-8050-536.31-20 43.89 Parks Dept Ocean View Cemetery Division Total. $29,606.32 ANGELES MILLWORK & LUMBER CO ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 12.67 ROAD/HWY MAT NONASPHALTIC 001-8080-576.31-20 9.24 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 78.03 ARROW SEPTIC INC BUILDING MAINT&REPAIR SER 001-8080-576.48-10 216.80 B & B SHARPENING SERVICE/REPAIR LAWN MAINTENANCE EQUIP 001-8080-576.31-01 335.68 BAXTER AUTO PARTS #15 BELTS AND BELTING 001-8080-576.31-01 18.20 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 411.50 ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 208.17 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-8080-576.42-10 2.53 08-14 A/C 3604570831558B 001-8080-576.42-10 122 08-14 A/C 3604571535571B 001-8080-576.42-10 2.36 08-14 A/C 3604570411199B 001-8080-576.42-10 55,85 08-14 A/C 3604576684085B 001-8080-576.42-10 7.70 08-16 A/C 206T359336570B 001-8080-576.42-10 27.74 FASTENAL INDUSTRIAL ELECTRICAL EQUIP & SUPPLY 001-8080-576.31-20 64.08 FEDERAL EXPRESS CORP Shipping Chgs 001-8080-576.42-10 5.61 FERGUSON ENTERPRISES INC PUMPS & ACCESSORIES 001-8080-576.31-20 1,040.21 LINCOLN INDUSTRIAL CORP METALS, BARS, PLATES, RODS 001-8080-576.31-20 52.47 NORTHWEST PLAYGROUND EQUIP INC PARK, PLAYGROUND, REC EQUIP 001-8080-576.31-20 655.64 OLYMPIC SEWER & DRAIN CLEANING BUILDING MAINT&REPAIR SER 001-8080-576.48-10 114.50 SUNSET DO -IT BEST HARDWARE PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 16.86 RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 21.14 SWAIN'S GENERAL STORE INC LAWN MAINTENANCE EQUIP 001-8080-576.31-01 45.72 FASTENERS, FASTENING DEVS 001-8080-576.31-20 39.90 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 3.22 TWINE 001-8080-576.31-20 29.93 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 38.04 SUPPLIES 001-8080-576.31-20 39.02 Parks Dept Park Facilities Division Total: $3,554.03 E-8 Page 8 0 F1411 .1 Date 9/12/2012 City of Port Angeles City Council Expenditure Report • '' -••• From: 8/25/2012 To: 9/7/2012 Vendor Description Account Number Invoice Amount Parks Dept Department Total: $34,168.13 AIR FLO HEATING COMPANY INC EQUIPMENT MAINTENANCE,REC 001-8112-555.48-10 360.97 SWAIN'S GENERAL STORE INC PAINTING EQUIPMENT & ACC 001-8112-555.31-20 62.68 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 001-8112-555.31-20 59.59 Facilities Maintenance Senior Center Facilities Division Total: $483.24 AMSAN HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 48.35 JANITORIAL SUPPLIES 001-8130-518.31-01 18.08 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-8130-518.42-10 0.25 08-14 A/C 36045708315586 001-8130-518.42-10 0.12 08-14 A/C 3604571535571 B 001-8130-518.42-10 024 08-14 A/C 36045704111998 001-8130-518.42-10 5.59 08-14 A/C 3604576684085B 001-8130-518.42-10 0.77 08-16 A/C 206T359336570B 001-8130-518.42-10 2.77 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 8.53 Facilities Maintenance Custodial/Janitorial Svcs Division Total. $84.70 AIR FLO HEATING COMPANY INC EQUIPMENT MAINTENANCE,REC 001-8131-518.48-10 502.98 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 89.76 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-8131-518.42-10 0.25 08-14 A/C 36045708315586 001-8131-518.42-10 0.12 • 08-14 A/C 3604571535571 B 001-8131-518 42-10 0.24 08-14 A/C 3604570411199B 001-8131-518.42-10 5.59 08-14 A/C 3604576684085B 001-8131-518.42-10 0.77 08-16 A/C 206T35933657013 001-8131-518.42-10 2.77 08-05 a/c 3604523954268B 001-8131-518.42-10 8738 08-02 a/c 3604175328784B 001-8131-518.42-10 4242 08-16 a/c 206T355724768B 001-8131-518.42-10 5746 HARTNAGEL BUILDING SUPPLY INC PAINTS,COATINGS,WALLPAPER 001-8131-518.31-20 38.97 JOHNSTONE SUPPLY INC PSI Valve 001-8131-518.31-20 445.42 DP Contactor 001-8131-518.31-20 54.53 L & L TOOL SPECIALTIES HAND TOOLS ,POW&NON POWER 001-8131-518.35-01 19.49 SUNSET DO -IT BEST HARDWARE HAND TOOLS ,POW&NON POWER001-8131-518.35-01 2681 SWAIN'S GENERAL STORE INC HAND TOOLS ,POW&NON POWER001-8131-518.35-01 12.98 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 4.40 Facilities Maintenance Central Svcs Facilities Division Total: $1,392.34 Facilities Maintenance Department Total. $1,960.28 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-8221-574.42-10 0.25 08-14 A/C 3604570831558B 001-8221-574.42-10 0.12 08-14 A/C 3604571535571 B 001-8221-574.42-10 0.24 08-14 A/C 3604570411199B 001-8221-574.42-10 5.59 08-14 A/C 3604576684085B 001-8221-574.42-10 0.77 • 08-16 A/C 206T359336570B 001-8221-574.42-10 2.77 PIMENTEL, HENRY UMPIRE PAYMENT 001-8221-574.41-50 342.00 E-9 Page 9 Date 9/12/2012 City of Port Angeles City Council Expenditure Report ryr;' •}' From: 8/25/2012 To: 9/7/2012 • Vendor Description Account Number Invoice Amount RAMSEY, SCOTT UMPIRE PAYMENT 001-8221-574.41-50 616.00 ROONEY, RANDY L UMPIRE PAYMENT 001-8221-574.41-50 770.00 SWAIN'S GENERAL STORE INC SPORTING & ATHLETIC EQUIP 001-8221-574.31-01 570.14 THAYER, JEFFREY UMPIRE PAYMENT 001-8221-574.41-50 638.00 THOMAS, GREGORY UMPIRE PAYMENT 001-8221-574.41-50 330.00 WA AMATEUR SOFTBALL ASSN CO-ED SOFTBALL REGISTRATI 001-8221-574.49-01 1,005.00 WHITTEN, BILL P UMPIRE PAYMENT 001-8221-574.41-50 242.00 Recreation Activities Sports Programs Division Total: $4,522.88 CANON USA, INC OFFICE MACHINES & ACCESS 001-8222-574.45-31 135.08 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 001-8222-574.42-10 0.25 08-14 A/C 3604570831558B 001-8222-574.42-10 0.12 08-14 A/C 3604571535571 B 001-8222-574.42-10 0.24 08-14 A/C 3604570411199B 001-8222-574.42-10 5.59 08-14 A/C 3604576684085B 001-8222-574.42-10 0.77 08-16 A/C 206T359336570B 001-8222-574.42-10 2.77 HANSEN'STROPHY MARKERS, PLAQUES,SIGNS 001-8222-574.31-01 271.00 Recreation Activities Special Events Division Total: $415.82 ALBERTSONS INC HUMAN SERVICES 001-8224-574.31-01 46.31 HUMAN SERVICES 001-8224-574.31-01 7.77 HUMAN SERVICES 001-8224-574.31-01 24.02 CANON USA, INC OFFICE MACHINES & ACCESS 001-8224-574 45-31 67.54 CENTURYLINK-QWEST 08-14 A/C 36045709683438 001-8224-574 42-10 0.25 08-14 A/C 3604570831558B 001-8224-574.42-10 0.12 08-14 A/C 3604571535571 B 001-8224-574.42-10 0..24 08-14 A/C 3604570411199B 001-8224-574.42-10 5.59 08-14 A/C 3604576684085B 001-8224-574.42-10 077 08-16 A/C 206T35933657013 001-8224-574 42-10 277 SWAIN'S GENERAL STORE INC PAINTS,COATINGS,WALLPAPER 001-8224-574 31-01 55.51 Recreation Activities Youth/Family Programs Division Total. $210.89 Recreation Activities Department Total: $5,149.59 General Fund Fund Total. $169,115.25 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 83.32 APPLY -A -LINE, INC PW CONSTRUCTION & RELATED 102-7230-542.48-10 6,264.00 PW CONSTRUCTION & RELATED 102-7230-542.48-10 4,176.00 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 102-7230-542.42-10 1.26 08-14 A/C 36045708315586 102-7230-542.42-10 0.61 08-14 A/C 3604571535571 B 102-7230-542.42-10 1 18 08-14 A/C 3604570411199B 102-7230-542 42-10 27.93 08-14 A/C 3604576684085B 102-7230-542.42-10 3.85 08-16 A/C 206T359336570B 102-7230-542.42-10 13.87 CLALLAM CNTY DEPT OF HEALTH 2ND HEP A SHOT - HARTLEY 102-7230-542.49-90 60.00 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 102-7230-542 41-50 537.00 E-10 Page 10 • t z� Date 9/12/2012 City of Port Angeles City Council Expenditure Report •' ' .,�. From: 8/25/2012 To: 9/7/2012 Vendor EDGE ANALYTICAL LAKESIDE INDUSTRIES INC OLYMPIC LAUNDRY & DRY CLEANERS PUD #1 OF CLALLAM COUNTY SUNSET DO -IT BEST HARDWARE THE SHERWIN-WILLIAMS COMPANY Public Works -Street ADVANCED TRAVEL • INTEGRAL CONSULTING, INC Economic Development CENTURYLINK-QWEST DEREK BEERY SWAIN'S GENERAL STORE INC VERIZON WIRELESS Economic Development Description CASCADIA LAW GROUP • CENTURYLINK-QWEST • INTEGRAL CONSULTING, INC Economic Development CENTURYLINK-QWEST DEREK BEERY SWAIN'S GENERAL STORE INC VERIZON WIRELESS Economic Development Description Account Number TESTING&CALIBRATION SERVI 102-7230-542.41-50 TESTI NG&CALI B RATION SERVI 102-7230-542.41-50 TESTING&CALIBRATION SERVI 102-7230-542.41-50 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 RAGS,SHOP TOWELS,WIPING 102-7230-542.31-25 SR 101 & Euclid 102-7230-542.47-10 FASTENERS, FASTENING DEVS 102-7230-542.31-20 FASTENERS, FASTENING DEVS 102-7230-542.31-20 PAINTING EQUIPMENT & ACC 102-7230-542 35-01 Street Division Total. Public Works -Street Department Total: Street Fund Fund Total: WTIP Grant-Bonine 103-1511-558.43-10 WTIP Grant Psntn-Korcz 103-1511-558.43-10 MISC PROFESSIONAL SERVICE 103-1511-558.41-50 08-14 A/C 36045709683438 103-1511-558 42-10 08-14 A/C 36045708315588 103-1511-558.42-10 08-14 A/C 36045715355716 103-1511-558.42-10 08-14 A/C 3604570411199B 103-1511-558.42-10 08-14 A/C 3604576684085B 103-1511-558.42-10 08-16 A/C 206T359336570B 103-1511-558.42-10 COMPUTER SOFTWARE FOR MIC 103-1511-558.41-50 Economic Development Division Total. Economic Development Department Total: Economic Development Fund Total: 08-14 A/C 3604570968343B 106-1512-558 42-10 08-14 A/C 3604570831558B 106-1512-558.42-10 08-14 A/C 3604571535571B 106-1512-558.42-10 08-14 A/C 36045704111998 106-1512-558.42-10 08-14 A/C 3604576684085B 106-1512-558.42-10 08-16 A/C 206T359336570B 106-1512-558.42-10 HAZWOPER REFRESHER COURSE 106-1512-558 43-10 PROTECTIVE CLOTHING 106-1512-558.31-01 PROTECTIVE CLOTHING 106-1512-558.31-01 08-15 a/c 264230412-00003 106-1512-558.42-10 Archaeologist Division Total. Economic Development Department Total: Invoice Amount 537.00 537.00 537.00 525.20 266.90 845.41 275.45 7.59 15.23 7.09 76.23 177.27 $14,976.39 $14,976.39 $14,976.39 43.30 96.85 8,223.75 0.13 0.06 0.12 2.79 0.39 1.39 11,667.30 $20,036.08 $20,036.08 $20,036.08 0.25 0.12 0.24 559 0.77 2.77 69.00 119.10 133.65 3845 $369.94 $369.94 Cultural Resources Fund Total. $369.94 ADVANCED TRAVEL NPEF Conf-Homan 107-5160-528.43-11 ,37TT 4 Page 11 Date 9/12/2012 City of Port Angeles City Council Expenditure Report C1 r _9' " From: 812512012 To: 91712012 $1,692.92 BPA -POWER WIRES Vendor Description Account Number Invoice Amount July Power Wire -EFT AHRENS, KENNETH E Rental Fees 107-5160-528.45-30 700.00 401-0000-141.42-00 CAPTAIN T'S CLOTHING & APPAREL 107-5160-528.20-80 201.06 869.91 CLOTHING & APPAREL 107-5160-528.20-80 74.23 ALTISOURCE SOLUTIONS INC CENTURYLINK-QWEST 08-14 A/C 3604570968343B 107-5160-528.42-10 6.82 FINAL BILL REFUND 401-0000-122.10-99 08-14 A/C 3604570831558B 107-5160-528.42-10 3.29 401-0000-122.10-99 59.49 08-14 A/C 3604571535571 B 107-5160-528.42-10 6.37 E-12 08-14 A/C 36045704111998 107-5160-528.42-10 150.80 08-14 A/C 3604576684085B 107-5160-528.42-10 20.79 08-16 A/C 206T359336570B 107-5160-528 42-10 74.91 CLALLAM CNTY DEPT OF COMM DEV DATA PROC SERV &SOFTWARE 107-5160-528.51-01 1,687.32 Kevin Miller HOME DEPOT MATERIALS FOR 107-5160-528.31-01 22.74 HOME DEPOT MATERIALS FOR 107-5160-528.31-01 100.64 QUILL CORPORATION COMPUTE:RS,DP & WORD PROC 107-5160-528.31-01 421.07 Pencom Pencom Division Total. $4,847.08 Pencom Department Total: $4,847.08 Pencom Fund Fund Total: $4,847.08 MULTI -MODAL GATEWAY ACQUISITION GATEWAY BOND PMT 13 215-2449-591.71-10 6,355.00 GATEWAY BOND PMT 13 215-2449-592.81-10 37,090.43 Debt Service Parking Facilities Debt Service Division Total. Department Total: $43,445.43 $43,445.43 2006 F_TGO-Prop Acquisitn Fund Total: $43,445.43 ANGELES MILLWORK & LUMBER CO SIGNS, SIGN MATERIAL 310-7930-595.65-10 591 LUMBERS, RELATED PRODUCTS 310-7930-595.65-10 40,29 LUMBER& RELATED PRODUCTS 310-7930-595.65-10 3436 LUMBERS, RELATED PRODUCTS 310-7930-595.65-10 20248 BAILEY SIGNS & GRAPHICS PW CONSTRUCTION & RELATED 310-7930-595.65-10 35230 Capital Projects -Pub Wks GF -Street Projects Division Total: $635.34 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 310-7961-595.65-10 255.96 Capital Projects -Pub Wks ST -Sidewalk Improvement Division Total. $255.96 Capital Projects -Pub Wks Department Total. $89.1.30 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 310-8985-594.65-10 801.62 Capital Proj-Parks & Rec Misc Parks Projects Division Total: $801.62 Capital Proj-Parks & Rec Department Total: $801.62 Page 12 Capital Improvement Fund Total: $1,692.92 BPA -POWER WIRES July Power Wire -EFT 401-0000-213.10-00 124,884.00 July Power Wire -EFT 401-0000-213.10-00 1,123,600.00 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 2,082.79 HUGHES UTILITIES LTD ELECTRICAL CABLES & WIRES 401-0000-141.41-00 869.91 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 237.40 ALTISOURCE SOLUTIONS INC OVERPAYMENT -1025 MADRONA 401-0000-122.10-99 2191.31 ANDREWS, WILLIAM T FINAL BILL REFUND 401-0000-122.10-99 101.60 • BRUECKNER, INEZ C FINAL BILL REFUND 401-0000-122.10-99 59.49 E-12 Page 12 Date 9/12/2012 City of Port Angeles te�'; City Council Expenditure Report From: 8/25/2012 To: 917/2012 Vendor Description Account Number Invoice Amount BRYARS, ALICIA FINAL BILL REFUND 401-0000-122.10-99 2.83 CROSS, KAREN A FINAL BILL REFUND 401-0000-122.10-99 178.28 EDWARDS, TERRY FINAL BILL REFUND 401-0000-122.10-99 1025 FARMER, JESSE H FINAL BILL REFUND 401-0000-122.10-99 182.49 FREEMAN, SEAN D FINAL BILL REFUND 401-0000-122 10-99 8348 HANELL, CASEY FINAL BILL REFUND 401-0000-122.10-99 200.36 HAYES, MARK E FINAL BILL REFUND 401-0000-122.10-99 92.86 IDES, ISABELL O FINAL BILL REFUND 401-0000-122.10-99 12.43 LOVELL, SHANE L OVERPAYMENT -625 E 10TH ST 401-0000-122.10-99 125.00 MCNEECE, ALLEN FINAL BILL REFUND 401-0000-122.10-99 85.58 MOLITOR, RONALD A FINAL BILL REFUND 401-0000-122.10-99 77.74 PROPERTIES BY LANDMARK INC OVERPAYMENT -505 E 4TH ST 401-0000-122.10-99 17049 RAWLINS, CHARLOTTE M FINAL BILL REFUND 401-0000-122.10-99 24.58 SCHLAGER, SIERRA FINAL BILL REFUND 401-0000-122.10-99 91.94 THOMPSON-DOWNEY, SUSAN FINAL BILL REFUND 401-0000-122.10-99 27.74 TOWNSEND, SEREENA S OVERPAYMENT -805 E 5TH ST 401-0000-122.10-99 110.75 Division Total: $1,253,531.30 Department Total: $1,253,531.30 • CENTURYLINK-11WEST 08-14 A/C 3604570968343B 08-14 A/C 3604570831558B 401-7111-533.42-10 401-7111-533.42-10 0.76 0.37 08-14 A/C 3604571535571 B 401-7111-533.42-10 0.71 08-14 A/C 3604570411199B 401-7111-533 42-10 16.76 08-14 A/C 3604576684085B 401-7111-533.42-10 2.31 08-16 A/C 206T359336570B 401-7111-533.42-10 832 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPH1401-7111-533.35-01 130.06 NORTHWEST PUBLIC POWER ASSN STAKING TECHNICIAN CERTIF 401-7111-533.43-10 365.00 UNIQUE STRUCTURES TECHNIC 401-7111-533.43-10 415.00 OVERHEAD/POLE-LINE DESIGN 401-7111-533 43-10 870.00 Public Works -Electric Engineering -Electric Division Total. $1,809.29 ADVANCED TRAVEL WPAG Mtg-Dunbar 401-7120-533.43-10 181.90 BPA load shape true -up -PL 401-7120-533.43-10 115.54 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 401-7120-533.42-10 0.76 08-14 A/C 3604570831558B 401-7120-533.42-10 0.37 08-14 A/C 3604571535571 B 401-7120-533.42-10 071 08-14 A/C 3604570411199B 401-7120-533.42-10 16.76 08-14 A/C 3604576684085B 401-7120-533.42-10 2.31 08-16 A/C 206T359336570B 401-7120-533.42-10 8.32 PUD #1 OF CLALLAM COUNTY PW CONSTRUCTION & RELATED 401-7120-533.33-50 6,462.45 Public Works -Electric Power Systems Division Total: $6,789.12 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 174.42 • AIR FLO HEATING COMPANY INC EQUIPMENT MAINTENANCE,REC 401-7180-533.48-10 210.30 ALDERGROVE CONSTRUCTION INC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 1,803.78 E-13 Page 13 Date- 9/12/2012 City of Port Angeles City Council Expenditure Report "� r"P'19 From: 8/25/2012 To: 91712012 • Vendor Description Account Number Invoice Amount ALDERGROVE CONSTRUCTION INC ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 3,317.04 ANGELES CONCRETE PRODUCTS ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 829.26 ANGELES MACHINE WORKS INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 27.10 ANGELES MILLWORK & LUMBER CO LUMBER& RELATED PRODUCTS 401-7180-533.34-02 27.39 BANK OF NEW YORK -DEBT SVC WIRE FINANCIAL SERVICES 401-7180-582.72-10 130,000.00 FINANCIAL_ SERVICES 401-7180-582.72-10 135,000.00 FINANCIAL SERVICES 401-7180-592.83-10 101,646.25 FINANCIAL SERVICES 401-7180-592.83-10 47,891.25 CANON USA, INC RENTAL OR LEASE SERVICES 401-7180-533.45-31 176.131 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 70.84 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 136.36 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 276.42 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 136.58 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 28.19 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 12.76 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 21.17 ELECTRICAL EQUIP & SUPPLY 401-7180-533 34-02 333.33 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 104.09 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,474.24 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 28.26 • CENTURYLINK-QWEST 08-14 A/C 3604570968343B 401-7180-533.42-10 6.06 08-14 A/C 3604570831558B 401-7180-533.42-10 2.93 08-14 A/C 36045715355716 401-7180-533.42-10 5.66 08-14 A/C 3604570411199B 401-7180-533.42-10 134.05 08-14 A/C 3604576684085B 401-7180-533.42-10 1848 08-16 A/C 206T359336570B 401-7180-533.42-10 66.59 08-05 a/c 36045262367768 401-7180-533.42-10 44.91 08-05 a/c 36045295413536 40,1-7180-533 42-10 42.39 08-14 a/c 3604574717777B 401-7180-533 42-10 127.33 08-16 a/c 206T326157000B 401-7180-533.42-10 5454 08-16 a/c 206T323881998B 401-7180-533.42-10 54.54 08-16 a/c 206T323879996B 401-7180-533 42-10 54.54 08-16 a/c 206T322760994B 401-7180-533.42-10 54.54 CERTIFIED HEARING INC AUDIOGRAM - R HIXSON 401-7180-533.49-90 25.00 DIRECTV DI RECTTV-LIGHT 401-7180-533.42-10 47.99 EVERGREEN SAFETY COUNCIL INC HUMAN SERVICES 401-7180-533 43-10 3,50000 FIRST FEDERAL SAVINGS & LOAN BOND DEBT SERVICE 401-7180-533.41-50 2000 BOND DEBT SERVICE 401-7180-582.72-10 124,584.17 BOND DEBT SERVICE 401-7180-592.83-10 28,762.81 GENERAL PACIFIC INC BADGES & OTHER ID EQUIP. 401-7180-533.34-02 2,504.04 GRAINGER OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 401.34 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 81.74 E-14 Page 14 Date 9/12/2012 City of Port Angeles City Council Expenditure Report From: 8/25/2012 To: 9/7/2012 Vendor Description Account Number Invoice Amount HI -LINE Electrical Equip & Supply 401-7180-533.31-01 95.98 Electrical Equip & Supply 401-7180-533.31-01 17628 Electrical Equip & Supply 401-7180-533.31-01 272.30 MASON COUNTY PUD #3 EDUCATIONAL SERVICES 401-7180-533.41-50 3,686.16 MATCO TOOLS ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 48.52 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 109.62 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 252.63 Amy Powell CAMERA KIT & ACCESSORIES 401-7180-533.35-01 4,00000 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 74.76 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 74.76 PORT OF PORT ANGELES Lease Fees 401-7180-533.45-30 4,100.00 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 401-7180-533.31-01 544.38 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 196.34 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 331.70 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 81881 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 729.23 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 335.10 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 200.24 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 139.84 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 92.52 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 92.52 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 9252 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 92.52 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 92.52 SAFETY EQUIPMENT ASSOCIATES, INC HUMAN SERVICES 401-7180-533.43-10 6,286.63 SUNSET DO -IT BEST HARDWARE ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 21.92 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 9.29 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 204.83 FUEL, OIL,GREASE, & LUBES 401-7180-533.34-02 29.71 FASTENERS, FASTENING DEVS 401-7180-533.34-02 36.42 FASTENERS, FASTENING DEVS 401-7180-533.34-02 20.12 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 22.88 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 2640 FASTENERS, FASTENING DEVS 401-7180-533.34-02 25.55 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 62.17 UNITED PARCEL SERVICE Shipping Chgs 401-7180-533.42-10 49.39 WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 278.32 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 598.24 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 539.90 Public Works -Electric Electric Operations Division Total. $609,180.31 . Public Works -Electric Department Total. $617,778.72 Electric Utility Fund Fund Total: $1,871,310.02 E-15 Page 15 �•°°Vx44''> Date 9/12/2012 f" City of Port Angeles City Council Expenditure Report �``°•}From: 8/25/2012 To: 9/7/2012 Vendor Description Account Number Invoice Amount USA BLUEBOOK PIPE FITTINGS 402-0000-141.40-00 3,747.91 HMB w/Backflow Preventer 402-0000-141 40-00 -3,468.75 Division Total: $279.16 Department Total: $279.16 ADVANCED TRAVEL AWWA Presentation -Klimek 402-7380-534.43-10 50.55 BLAKE SAND & GRAVEL SUPPLIES 402-7380-534.31-20 7.90 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 402-7380-534.42-10 2.27 08-14 A/C 3604570831558B 402-7380-534.42-10 1 10 08-14 A/C 3604571535571 B 402-7380-534.42-10 2.12 08-14 A/C 3604570411199B 402-7380-534.42-10 50.27 08-14 A/C 36045766840858 402-7380-534.42-10 6.93 08-16 A/C 206T359336570B 402-7380-534.42-10 24.97 08-14 a/c 3604571270975B 402-7380-534.42-10 188.96 08-10 a/c 360Z100240955B 402-7380-534.42-10 155.08 FEDERAL EXPRESS CORP Shipping Chgs 402-7380-534.42-10 28.87 FERGUSON ENTERPRISES INC HOSES, ALL KINDS 402-7380-534.31-01 153.82 HACH COMPANY WATER&SEWER TREATING CHEN402-7380-534.31-20 33213 WATER&SEWER TREATING CHEN402-7380-534.31-20 543.08 WATER&SEWER TREATING CHEN402-7380-534.31-20 992.89 OLYMPIC LAUNDRY & DRY CLEANERS RAGS,SHOP TOWELS,WIPING 402-7380-534.31-20 759 PUD #1 OF CLALLAM COUNTY Service @Crown Z Water Rd 402-7380-534.47-10 -2843 Service @ Reservoir Rd 402-7380-534.47-10 47.50 RADIOSHACK ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 55.24 SANDERSON SAFETY SUPPLY CO HOSP. & SURG MOBILE 402-7380-534.31-01 1,57644 SUNSET DO -IT BEST HARDWARE FASTENERS, FASTENING DEVS 402-7380-534.31-20 22.60 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 301.31 FASTENERS, FASTENING DEVS 402-7380-534.31-20 3.88 PIPE FITTINGS 402-7380-534.31-20 15.71 PIPE FITTINGS 402-7380-534.31-20 21.67 PAINTING EQUIPMENT & ACC 402-7380-534.31-20 130.30 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 303.51 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 402-7380-534.31-20 50.15 JANITORIAL SUPPLIES 402-7380-534.31-20 102.44 TWISS ANALYTICAL LABORATORIES TESTING&CALIBRATION SERVI 402-7380-534.41-50 236.00 Public Works -Water Water Division Total: $5,443.71 Public Works -Water Department Total: $5,443.71 Water Fund Fund Total. $5,722.87 LINKO DATA SYSTEMS, INC DATA PROC SERV &SOFTWARE 403-0000-237.00-00 -156-34 Division Total: -$158.34 Department Total: -$158.34 ALDERGROVE CONSTRUCTION INC ROADSIE►E,GRNDS,REC, PARK 403-7480-535.41-50 582'.11 ROADSIDE,GRNDS,REC, PARK 403-7480-535.41-50 1,257.44 E-16 Page 16 C� • a,-4314' Date 9/12/2012 City of Port Angeles City Council Expenditure Report From: 8/25/2012 To: 917/2012 Vendor Description Account Number Invoice Amount AMSAN PAPER & PLASTIC-DISPOSABL 403-7480-535.31-01 77.98 BROWN AND CALDWELL CONSULTING SERVICES 403-7480-535.41-50 11,499.40 CONSULTING SERVICES 403-7480-535.48-10 21,561.25 CANON USA, INC OFFICE MACHINES & ACCESS 403-7480-535.45-31 174.64 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-01 40.00 ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 44.77 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 403-7480-535.42-10 2.02 08-14 A/C 36045708315588 403-7480-535.42-10 0.98 08-14 A/C 3604571535571 B 403-7480-535.42-10 1.89 08-14 A/C 3604570411199B 403-7480-535.42-10 44.68 08-14 A/C 3604576684085B 403-7480-535.42-10 6.16 08-16 A/C 206T359336570B 403-7480-535.42-10 22.20 08-16 a/c 206T3255850906 403-7480-535.42-10 54.40 08-16 a/c 206T329544912B 403-7480-535.42-10 54.40 08-14 a/c 3604574859247B 403-7480-535.42-10 8801 08-08 a/c 3605650365696B 403-7480-535.42-10 42.46 08-14 a/c 3604576315689B 403-7480-535.42-10 88.13 08-05 a/c 3604529911834B 403-7480-535.42-10 87.38 EDGE ANALYTICAL TESTING&CALIBRATION SERVI TESTING&CALIBRATION SERVI 403-7480-535.41-50 403-7480-535.41-50 1,256.00 832.00 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 51.08 HAND TOOLS ,PO`,N&NON POWER 403-7480-535.35-01 40.05 FERGUSON ENTERPRISES INC PIPE FITTINGS 403-7480-535.31-20 406.55 HARRINGTON INDUSTRIAL PLASTICS PIPE AND TUBING 403-7480-535.31-20 1,369.25 PIPE FITTINGS 403-7480-535.31-20 111.25 HEARTLINE HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 270.95 JIM WEBBER TRNG-CONSULTING COMPLAINT INVESTIGATION 403-7480-535.41-50 3,944.50 LAKESIDE INDUSTRIES INC CONSTRUCTION SERVICES,HEA 403-7480-535.48-10 8,225.00 LINKO DATA SYSTEMS, INC DATA PROC SERV &SOFTWARE 403-7480-535.48-02 2,043.34 NAPA AUTO PARTS ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 67.39 NEWFIELDS, LLC TESTING&CALIBRATION SERVI 403-7480-535.41-50 3,550.00 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 403-7480-535.31-01 11.34 FUEL,OIL,GREASE, & LUBES 403-7480-535.32-11 1,760.71 PUD #1 OF CLALLAM COUNTY Service @ Henry Boyd Rd 403-7480-535.47-10 429.16 PUGET SAFETY EQUIPMENT INC CLOTHING & APPAREL 403-7480-535.31-01 122.27 RED LION HOTEL -PORT ANGELES LODGING - JAMES WEBBER 403-7480-535 41-50 297.93 SUNSET DO -IT BEST HARDWARE JANITORIAL SUPPLIES 403-7480-535.31-01 4.66 ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 31.70 SWAIN'S GENERAL STORE INC POISONS.AGRICUL & INDUSTR 403-7480-535.31-01 8.61 CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 20.69 HARDWARE,AND ALLIED ITEMS 403-7480-535 31-20 179.36 Padlock 403-7480-535.31-20 -3.36 E-17 Page 17 4or4,r Date 9/12/2012 City of Port Angeles w City Council Expenditure Report From: 8/25/2012 To: 917/2012 • Vendor Description Account Number Invoice Amount TITUS INDUSTRIAL GROUP ELECTRICAL EQUIP & SUPPLY 403-7480-594.65-10 379.40 TYCO INTEGRATED SECURITY SECURITY, FIRE, SAFETY SERV 403-7480-535.41-50 52.75 UNITED PARCEL SERVICE Shipping Chgs 403-7480-535.42-10 24.41 Shipping Chgs 403-7480-535 42-10 8.86 USA BLUEBOOK PIPE FITTINGS 403-7480-535.31-20 160.28 WA STATE DEPARTMENT OF ECOLOGY ENVI RON MENTAL&ECOLOG ICAL 403-7480-535.49-90 4,177.50 ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 1,411.65 Public Works-WW/Storm% Wastewater Division Total: $66,975.78 Public Works-WW/Stormwtr Department Total: $66,975.78 Wastewater Fund Fund Total: $66,817.44 ADAPT CONSULTING INC AM US EM ENT, DECORATIONS, ENT 404-0000-237.00-00 -89.94 CLEARSTREAM RECYCLING, INC Recycling Bags 404-0000-237.00-00 -34.49 SMITH & ASSOCIATES INC, DAVID COMMUNICATIONS/MEDIA SERV 404-0000-237 00-00 -10.50 Division Total: -$134.93 Department Total. -$134.93 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 83.31 ADAPT CONSULTING INC AMUSEMENT, DECORATIONS, ENT 404-7580-537 44-10 1,160.55 ANGELES MILLWORK & LUMBER CO SUPPLIES 404-7580-537.31-01 45.77 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 404-7580-537.42-10 1.00 08-14 A/C 3604570831558B 404-7580-537 42-10 0.49 08-14 A/C 3604571535571 B 404-7580-537.42-10 094 08-14 A/C 3604570411199B 404-7580-537.42-10 22.34 08-14 A/C 3604576684085B 404-7580-537.42-10 3.08 08-16 A/C 206T359336570B 404-7580-537.42-10 11.10 CLEARSTREAM RECYCLING, INC Recycling Bags 404-7580-537.35-01 445„00 HARTNAGEL BUILDING SUPPLY INC HAND TOOLS ,POW&NON POWER 404-7580-537.31-01 3621 SMITH & ASSOCIATES INC, DAVID COMMUNICATIONS/MEDIA SERV 404-7580-537 44-10 13550 SWAIN'S GENERAL STORE INC SUPPLIES 404-7580-537.31-01 6.36 SUPPLIES 404-7580-537.31-01 1904 ELECTRICAL EQUIP & SUPPLY 404-7580-537.31-01 636 PAINTS,COATINGS,WALLPAPER 404-7580-537.31-01 32.36 WASTE CONNECTIONS, INC ENVI RONMENTAL&ECOLOG I CAL 404-7580-537.41-51 51,582.13 Public Works -Solid Waste Solid Waste -Collections Division Total: $53,59'1.54 Public Works -Solid Waste Department Total: $53,591.54 Solid Waste -Collections Fund Total: $53,456.61 ADAPT CONSULTING INC AMUSEMENT,DECORATIONS,ENT 405-0000-237.00-00 -7.20 CONNEY SAFETY PRODUCTS FIRST AID & SAFETY EQUIP 405-0000-237.00-00 -7.88 Division Total: -$15.08 Department Total. -$15.08 • ADAPT CONSULTING INC AM USEMENT,DECORATIONS,ENT 405-7538-537.44-10 92.83 is MILLWORK & LUMBER CO SUPPLIES 405-7538-537.48-10 84.81 BAILEY SIGNS & GRAPHICS COMMUNIICATIONSWEDIA SERV 405-7538-537.44-10 54.20 E-18 Page 18 6,,,acra . ,�. �,� Date 9/12/2012 �►,.,�.,,_ City of Port Angeles City Council Expenditure Report • r;.r.x� From: 8125/2012 To: 91712012 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 08-14 A/C 3604570968343B 405-7538-537.42-10 1.00 08-14 A/C 36045708315588 405-7538-537.42-10 0.49 08-14 A/C 3604571535571 B 405-7538-537.42-10 0.94 08-14 A/C 3604570411199B 405-7538-537.42-10 22.34 08-14 A/C 3604576684085B 405-7538-537.42-10 3.08 08-16 A/C 206T359336570B 405-7538-537.42-10 11.10 CLALLAM CNTY SOLID WASTE DEPT BLDG CONSTRUC. SERVICES- 405-7538-537.49-90 1,971.80 CONNEY SAFETY PRODUCTS FIRST AID & SAFETY EQUIP. 405-7538-537.48-10 101.64 WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 405-7538-537.41-51 1,294.74 BLDG CONSTRUC. SERVICES- 405-7538-537.41-51 292,155.94 ENVIRONMENTAL&ECOLOGICAL 405-7538-537.45-30 5,367.28 ENVIRONMENTAL&ECOLOGICAL 405-7538-582.75-10 26,622 56 ENVIRONMENTAL&ECOLOGICAL 405-7538-592.83-10 36,156.16 Public Works -Solid Waste SW - Transfer Station Division Total: $363,940.91 SUNSET DO -IT BEST HARDWARE SUPPLIES 405-7585-537.48-10 90.61 METALS, BARS, PLATES, RODS 405-7585-537.48-10 1959 Public Works -Solid Waste Solid Waste -Landfill Division Total: $110.20 Public Works -Solid Waste Department Total: $364,051.11 Solid Waste-LF/Trf Stn Fund Total: $364,036.03 • CENTURYLINK-QWEST 08-14 A/C 3604570968343B 406-7412-538.42-10 0.51 08-14 A/C 3604570831558B 406-7412-538.42-10 024 08-14 A/C 3604571535571 B 406-7412-538.42-10 0.47 08-14 A/C 3604570411199B 406-7412-538.42-10 11.17 08-14 A/C 3604576684085B 406-7412-538.42-10 1.54 08-16 A/C 206T359336570B 406-7412-538.42-10 5.55 CLALLAM CNTY DEPT OF HEALTH TESTI NG&CALI B RATION SERVI 406-7412-538.41-50 851.00 CLALLAM CNTY ROAD DEPT TESTI NG&CALIB RATION SERVI 406-7412-538.41-50 363.18 Public Works-WW/Stormw Stormwater Division Total: $1,233.66 Public Works-WW/Stormwtr Department Total: $1,233.66 Stormwater Fund Fund Total: $1,233.66 PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS/OBSOLETE 409-0000-237.00-00 -5387 Division Total: -$53.87 Department Total: -$53.87 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 409-6025-526.42-10 3.03 08-14 A/C 3604570831558B 409-6025-526.42-10 1.46 08-14 A/C 3604571535571B 409-6025-526.42-10 2.83 08-14 A/C 3604570411199B 409-6025-526 42-10 67.02 08-14 A/C 3604576684085B 409-6025-526.42-10 9.24 08-16 A/C 206T359336570B 409-6025-526.42-10 33.29 CNTY EMS Medic I Advisory 409-6025-526.41-50 600.00 •CLALLAM MOROZ, JAMES EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS/OBSOLETE 409-6025-526 31-02 409.16 E-19 Page 19 � cr City of Port Angeles Date 9/12/2012 City Council Expenditure Report `r• : "h From: 8/25/2012 To: 9/7/2012 • Vendor Description Account Number Invoice Amount PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS/OBSOLETE 409-6025-526.31-13 285.130 Fire Department Medic I Division Total: $1,611.93 Fire Department Department Total. $1,611.93 Medic I Utility Fund Total. $1,558.06 AIR FLO HEATING COMPANY INC CITY REBATE 421-7121-533.49-86 1,500.00 AM CONSERVATION GROUP, INC COMMUNICATIONS/MEDIA SERV 421-7121-533.44-10 967.47 C & F INSULATION CITY REBATE 421-7121-533.49-86 1,257.44 CITY REBATE 421-7121-533.49-86 8,123.50 CITY REBATE 421-7121-533.49-86 2,525.72 CITY REBATE 421-7121-533.49-86 3,881.80 CITY REBATE 421-7121-533.49-86 1,296.46 CENTURYLINK-QWEST 08-14 A/C 36045709683438 421-7121-533.42-10 0.51 08-14 A/C 3604570831558B 421-7121-533.42-10 0.24 08-14 A/C 3604571535571 B 421-7121-533.42-10 0.47 08-14 A/C 3604570411199B 421-7121-533.42-10 11.16 08-14 A/C 3604576684085B 421-7121-533.42-10 1.54 08-16 A/C 206T359336570B 421-7121-533.42-10 5.60 COZI HOMES CONSTRUCTION, INC CITY REBATE 421-7121-533.49-86 3,371.00 DAVE'S HEATING & COOLING SVC CITY REBATE 421-7121-533.49-86 1,500.00 E -STAR NORTHWEST, LLC CITY REBATE 421-7121-533.49-86 500.00 CITY REBATE 421-7121-533.49-86 500.00 FEDERAL EXPRESS CORP Shipping Chgs 421-7121-533.42-10 44.40 GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 2,380.00 CITY REBATE 421-7121-533.49-86 4,100.00 MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 3,250.00 CITY REBATE 421-7121-533.49-86 32400 CITY REBATE 421-7121-533.49-86 25200 DEBBIE JAGGER CITY REBATE 421-7121-533.49-86 5000 KRISTINE FOSTER CITY REBATE 421-7121-533.49-86 115.00 MARK & LIN MAYBERRY CITY REBATE 421-7121-533.49-86 15.00 TROY COMMEREE CITY REBATE 421-7121-533.49-86 115.00 Amy Powell CAMERA KIT & ACCESSORIES 421-7121-533.35-01 1,000.00 PORT ANGELES SCHOOL DISTRICT CITY REBATE 421-7121-533.49-86 62,410.00 Public Works -Electric Conservation Division Total. $99,498.31 Public Works -Electric Department Total: $99,496.31 Conservation Fund Total: $99,498.31 PUD #1 OF CLALLAM COUNTY Power Supply 1 431-7130-538.47-10 33.41 Public Works -Electric Telecommunications Division Total: $33.41 Public Works -Electric Department Total: $33.41 Telecommunications Fund Fund Total: $33.41 • CAPACITY PROVISIONING INC RADIO & TELECOMMUNICATION 451-7188-594.65-10 42,961.89 RADIO & TELECOMMUNICATION 451-7188-594.65-10 8,542'080 Page 20 Date 9/12/2012 City of Port Angeles City Council Expenditure Report From: 8/25/2012 To: 9/7/2012 Vendor Description Account Number Invoice Amount PARKER LEPLA CONSULTING SERVICES 451-7188-594.41-50 5,500.00 Public Works -Electric Electric Projects Division Total: $60,009.69 Public Works -Electric Department Total: $60,009.69 Electric Utility CIP Fund Total: $60,009.69 FERGUSON ENTERPRISES INC PIPE FITTINGS 452-7387-594.65-10 1,715.08 Public Works -Water Admin -Water Utility CIP Division Total: $1,715.08 BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 452-7388-594.44-10 292.25 COMMUNICATIONS/MEDIA SERV 452-7388-594.44-10 63.50 MILL CREEK MGMT TECH, INC PW CONSTRUCTION & RELATED 452-7388-594.41-50 387.90 PRIMO CONSTRUCTION INC PW CONSTRUCTION & RELATED 452-7388-594.65-10 354,920.60 Public Works -Water Water Projects Division Total. $355,664.25 Public Works -Water Department Total: $357,379.33 Water Utility CIP Fund Total. $357,379.33 FERGUSON ENTERPRISES INC PIPE FITTINGS 453-7487-594.65-10 1,715.09 Public Works-WW/Stormw Admin -WW Utility CIP Division Total: $1,715.09 BROWN AND CALDWELL CONSULTING SERVICES 453-7488-594.41-50 16,045.69 MILL CREEK MGMT TECH, INC CONSTRUCTION SERVICES,HEA 453-7488-594.65-10 1,173.76 Public Works-WW/Stormw Wastewater Projects Division Total: $17,219.45 • Public Works-WW/Stormwtr Department Total: Fund Total: $18,934.54 WasteWater Utility CIP $18,934.54 PACE ENGINEERS, INC CONSULTING SERVICES 456-7688-594.41-50 22,001.16 Public Works -Equip Svcs Stormwater Util CIP Projs Division Total. $22,001.16 Public Works -Equip Svcs Department Total. $22,001.16 Stormwtr Util Projects Fund Total: $22,001.16 MILL CREEK MGMT TECH, INC ARCHITECTURAL&ENGINEERING 463-7489-594.65-10 2,340.00 ARCH ITECTURAL&ENGINEERING 463-7489-594.65-10 387.90 PEN PRINT INC BOOKBINDING, REPAIRING 463-7489-594.65-10 4,708.82 US BANK OF PORT ANGELES #87 SECURITY DEPOSIT BOX FOR 463-7489-594.65-10 125.00 Public Works-WW/Stormw CSO Capital Division Total: $7,561.72 Public Works-WW/Stormwtr Department Total. $7,561.72 CSO Capital Fund Fund Total: $7,561.72 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 21.08 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 13.46 BELTS AND BELTING 501-0000-141.40-00 44.41 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 20.99 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 43.92 AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 45.06 AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 74.40 HOSES, ALL KINDS 501-0000-141.40-00 25.30 • AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 485 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 41.11 E-21 Page 21 Date 9/12/2012 City of Port Angeles City Council Expenditure Report `''''•* From: 812512012 To: 91712012 Vendor Description Account Number Invoice Amount BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 104.55 CUMMINS NORTHWEST INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 42.98 FIRESTONE COMPLETE AUTO CARE AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 1,235.39 FIRST RACE CAR WASH EXTERNAL LABOR SERVICES 501-0000-141.40-00 346.27 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 3.75 KAMAN INDUSTRIAL TECHNOLOGIES AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 85.99 HOSES, ALL KINDS 501-0000-141.40-00 61.45 MCMASTER-CARR SUPPLY CO AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 66.26 AUTO & TRUCK ACCESSORIES 501-0000-237.00-00 -5.14 MOTOR TRUCKS INC AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 50.14 NAPA AUTO PARTS AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 7.71 AUTO & TRUCK MAINT. ITEMS 501-0000-141 40-00 569 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 19.11 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 14.94 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 -0.65 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 10.39 AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 6.29 AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 33.34 O'REILLYAUTO PARTS HOSES, ALL KINDS 501-0000-141.40-00 1,141 39 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 46.55 HOSES, ALL KINDS 501-0000-141 40-00 2.08 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 51 76 PETTIT OIL COMPANY FUEL, OIL, GREASE, & LUBES 501-0000-141.20-00 857.46 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 8,15189 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 7,81292 PUMMEL TRUCK SUPPLY CO AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 31328 AUTO & TRUCK MAINT ITEMS 501-0000-237.00-00 -23.52 AUTO & TRUCK MAINT ITEMS 501-0000-237.00-00 -24.28 SEATTLE AUTOMOTIVE DISTRIBUTING AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 15721 SIX ROBBLEES' INC AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 20033 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 205.96 SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 121.75 AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 43.39 WESTERN EQUIPMENT DISTRIB INC BELTS AND BELTING 501-0000-141.40-00 159.12 Division Total: $21,642.33 Department Total: $21,642.33 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 100.92 ADVANCED TRAVEL Deliver Truck-Daugaard 501-7630-548.43-10 20.25 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 23.60 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 23.60 BAXTER AUTO PARTS #15 BELTS AND BELTING 501-7630-548.34-02 65.53 AUTO & l -RUCK MAINT. ITEMS 501-7630-548 34-02 111.31 E-2.2 Page 22 :7 • Date 9/12/2012 City of Port Angeles City Council Expenditure Report • °'' •x � From: 8125/2012 To: 9/7/2012 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 08-14 A/C 3604570968343B 501-7630-548.42-10 1.77 08-14 A/C 3604570831558B 501-7630-548.42-10 0.85 08-14 A/C 3604571535571 B 501-7630-548.42-10 1.65 08-14 A/C 3604570411199B 501-7630-548.42-10 39.10 08-14 A/C 3604576684085B 501-7630-548 42-10 5.39 08-16 A/C 206T359336570B 501-7630-548 42-10 19.42 EVERGREEN COLLSN/RADIATOR RPR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 281.84 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 3.44 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 41.95 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 498.42 J B'S UPHOLSTERY AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 68.83 EXTERNAL LABOR SERVICES 501-7630-548.34-02 346.88 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 1,151.69 EXTERNAL LABOR SERVICES 501-7630-548.34-02 8022 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 2,667.45 EXTERNAL LABOR SERVICES 501-7630-548.34-02 102.86 MURRAY MOTORS INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 102.67 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 65.79 . AUTO & TRUCK MAINT. ITEMS BELTS AND BELTING 501-7630-548.34-02 501-7630-548.34-02 48.25 37.42 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 149.95 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 32.82 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 -149.95 AUTO & TRUCK MAINT. ITEMS 501-7630-548 34-02 92.52 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 12.77 AUTO & TRUCK MAINT ITEMS 501-7630-548.35-01 122.47 AUTO & TRUCK MAINT ITEMS 501-7630-548.35-01 58.11 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 265.93 PORT ANGELES TIRE FACTORY AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 35.25 EXTERNAL LABOR SERVICES 501-7630-548.34-02 60.81 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 16.24 EXTERNAL LABOR SERVICES 501-7630-548 34-02 43.31 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 73.37 EXTERNAL LABOR SERVICES 501-7630-548.34-02 271.39 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 375.12 EXTERNAL LABOR SERVICES 501-7630-548.34-02 76.13 EXTERNAL LABOR SERVICES 501-7630-548.34-02 20.54 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 16.24 EXTERNAL LABOR SERVICES 501-7630-548.34-02 38.97 PUMMEL TRUCK SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 303.52 • ROGERS MACHINERY CO INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 468.29 BELTS AND BELTING 501-7630-548.31-01 64.32 E-23 Page 23 +i"FI Date 9/12/2012 City of Port Angeles City Council Expenditure Report From: 8/2512012 To: 917/2012 • Vendor Description Account Number Invoice Amount RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 89.40 EXTERNAL LABOR SERVICES 501-7630-548.34-02 41.07 EXTERNAL LABOR SERVICES 501-7630-548.34-02 37.93 RUDY'S AUTOMOTIVE AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 316.45 EXTERNAL LABOR SERVICES 501-7630-548.34-02 353.05 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 74.23 EXTERNAL LABOR SERVICES 501-7630-548.34-02 10.41 SNAP-ON TOOLS - CHUGGER DEANE RENTAULEASE EQUIPMENT 501-7630-548.48-02 595.12 SOUND PUBLISHING INC PDN AD FOR LIGHT OPS VAN 501-7630-548.44-10 41 '92 SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 24.65 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.94 RENTAULEASE EQUIPMENT 501-7630-548.45-30 49.32 US FIRE EQUIPMENT LLC EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,083.46 WESTERN PETERBILT INC AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 76.06 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 452.66 Public Works -Equip Svcs Equipment Services Division Total: $11,615.79 Public Works -Equip Svcs Department Total. $11,615.79 Equipment Services Fund Total. $33,258.12 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 08-14 A/C 3604570831558B 502-2081-518.42-10 502-2081-518.42-10 2.27 1 10 • 08-14 A/C 3604571535571 B 502-2081-518.42-10 2.11 08-14 A/C 3604570411199B 502-2081-518 42-10 50.27 08-14 A/C 3604576684085B 502-2081-518.42-10 6.93 08-16 A/C 206T359336570B 502-2081-518.42-10 24.97 DELL MARKETING LP COMPUTER HARDWARE&PERIPHI 502-2081-518.31-60 894.30 DUNN, RICKY J ARCHIVEMAIL EDIRECTORY RE 502-2081-518.41-50 65040 REMOVE FSTAPE/TAPESERVE F 502-2081-518.41-50 65040 NORTHPOINT CONSULTING INC FIREWALL CONFIGURATION 502-2081-518.41-50 90.00 Finance Department Information Technologies Division Total. $2,372.75 DUNN, RICKY J CONFERENCE CALL - AUG 14, 502-2082-594.65-10 10840 Finance Department IT Capital Projects Division Total: $1011.40 Finance Department Department Total: $2,481.15 Information Technology Fund Total: $2,48'1.15 AWC EMPLOYEE BENEFITS TRUST Med.Den/Vis Premiums 503-1631-517.46-30 245,904.63 LT Disability 503-1631-517.46-31 4,515.82 Life Insurance 503-1631-517.46-32 1,81581 L1 Med/Vis Premiums 503-1631-517 46-34 10,873.39 REIMBURSE MEDICARE -AUGUST 503-1631-517.46-35 115.40 REIMBURSE MEDICARE -AUGUST 503-1631-517.46-35 99.90 REIMBURSE MEDICARE -AUGUST 503-1631-517.46-35 99.90 REIMBURSE MEDICARE -AUGUST 503-1631-517.46-35 99.90 • REIMBURSE MEDICARE -AUGUST 503-1631-517.46-35 550.90 E-24 Page 24 4; •4 itq fDate 9/12/2012 City of Port Angeles City Council Expenditure Report • rry °�•xFrom: 8/25/2012 To: 9/7/2012 Vendor Description Account Number Invoice Amount REIMBURSE MEDICARE -AUGUST 503-1631-517.46-35 99.90 Disability Board -August 503-1631-517.46-35 1,765.03 REIMBURSE MEDICARE -AUGUST 503-1631-517.46-35 99.90 Disability Board -August 503-1631-517.46-35 184.55 REIMBURSE MEDICARE -AUGUST 503-1631-517.46-35 99.90 REIMBURSE MEDICARE -AUGUST 503-1631-517.46-35 99.90 REIMBURSE MEDICARE -AUGUST 503-1631-517 46-35 99.90 NW ADMIN TRANSFER ACCT S/NS/WT 503-1631-517.46-33 67,680.65 RETIREES 503-1631-517.46-34 10,245.80 REIMBURSE MEDICARE -AUGUST 503-1631-517.46-35 99.90 REIMBURSE MEDICARE -AUGUST 503-1631-517.46-35 99.90 Self Insurance Other Insurance Programs Division Total. $344,650.98 DELL MARKETING LP COMPUTER HARDWARE&PERIPH1503-1661-517.49-09 200.54 COMPUTER HARDWARE&PERIPH1503-1661-517 49-09 173.44 Self Insurance Worker's Compensation Division Total. $373.98 DAVE & KATHY GRONNING IN HOUSE LIABILITY CLAIM 503-1671-517 49-98 500.00 WCIA (WA CITIES INS AUTHORITY) AUGUST LIABILITY CLAIMS 503-1671-517.41-50 6,923.11 Self Insurance Comp Liability Division Total: $7,423.11 Self Insurance Department Total. $352,448.07 • Self -Insurance Fund Fund Total: $352,448.07 AWC EMPLOYEE BENEFITS TRUST Retiree Premiums 602-6221-517.46-35 5,014.15 REIMBURSE MEDICARE -AUGUST 602-6221-517.46-35 99.90 Disability Board -August 602-6221-517.46-35 4,096.03 REIMBURSE MEDICARE -AUGUST 602-6221-517.46-35 99.90 Disability Board -August 602-6221-517.46-35 58.00 REIMBURSE MEDICARE -AUGUST 602-6221-517.46-35 99.90 Disability Board -August 602-6221-517.46-35 16.00 Fireman's Pension Fireman's Pension Division Total. $9,483.88 Fireman's Pension Department Total: $9,483.88 Firemen's Pension Fund Total: $9,483.88 CANON USA, INC OFFICE MACHINES & ACCESS 652-8630-575 45-31 16.23 CENTURYLINK-QWEST 08-14 A/C 3604570968343B 652-8630-575.42-10 0.76 08-14 A/C 36045708315588 652-8630-575.42-10 0.37 08-14 A/C 3604571535571 B 652-8630-575.42-10 0.71 08-14 A/C 36045704111998 652-8630-575 42-10 16.76 08-14 A/C 3604576684085B 652-8630-575.42-10 2.31 08-16 A/C 206T359336570B 652-8630-575.42-10 8.32 08-23 a/c 206T418577331 B 652-8630-575.42-10 57.46 DEX MEDIA WEST Yellow Pages adv 652-8630-575.42-10 9.00 OLYMPIC PRINTERS INC SOUND PUBLISHING INC Newsletters 652-8630-575.44-10 Lavendar Festival Adv 652-8630-575.44-10 597.56 198.00 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $907.48 E-25 Page 25 Date 9/12/2012 City of Port Angeles City Council Expenditure Report • E-2.6 Page 26 From: 8/25/2012 To: 9/7/2012 • Vendor Description Account Number Invoice Amount Esther Webster/Fine Arts Department Total. $907.48 Esther Webster Fund Fund Total: $907.48 ASSOCIATION OF WASHINGTON CITIES AWC SUPP LIFE 920-0000-231.53-30 351.90 EMPLOYEES ASSOCIATION P/R Deductions pe 08-19 920-0000-231.55-30 505.00 GUARANTEED EDUCATION TUITION PAYROLL SUMMARY 920-0000-231.56-95 263.50 LEOFF PAYROLL SUMMARY 920-0000-231.51-21 23,211.04 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 08-19 920-0000-231.56-20 703.59 P/R Deductions pe 08-19 920-0000-231.56-20 169.85 PERS PAYROLL SUMMARY 920-0000-231.51-10 1,317.50 P/R Deductions pe 08-19 920-0000-231.51-10 317.58 PAYROLL SUMMARY 920-0000-231.51-11 10,222.19 PAYROLL SUMMARY 920-0000-231.51-12 41,231.69 TEAMSTERS LOCAL 589 P/R Deductions pe 08-19 920-0000-231.54-10 3,352.00 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 486.63 US DEPARTMENT OF EDUCATION PAYROLL SUMMARY 920-0000-231.56-30 76.19 VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 27.00 WASHINGTON (OAST), STATE OF 2nd Qtr penalty/interest 920-0000-231.56-30 15.80 WSCFF/EMPLOYEE BENEFIT TRUST P/R Deductions pe 08-19 920-0000-231.53-20 1,575.00 Division Total. $83,826.46 Department Total: $83,826.46 Payroll Clearing Fund Total: $83,826.46 Totals for check period From: 8/25/2012 To: 9/7/2012 $3,666,441.10 • E-2.6 Page 26 • 1�1 NGELES, Date: September 18, 2012 To: CITY COUNCIL From: Glenn A. Cutler, P.E., Director of Public Works and Utilities Subject: Amendment No. 1, Professional Services Agreement for City Clerk, Police Department, and Mechanical Remodel — Project No. PD02 and IT03-2011 Summary: Lindberg and Smith Architects have completed the initial conceptual design and cost estimates for the five elements of the City Hall remodel. This amendment will authorize final design and construction administration (post -award construction services) for the HVAC and fire suppression upgrades. As part of the original design strategy, this amendment was planned to be issued following completion of the conceptual phase of the project, with only authorized elements proceeding to full design. Recommendation: Approve and authorize the City Manager to sign Amendment No. 1 to the Architectural Services agreement with Lindberg & Smith Architects, in the amount not to exceed $22,500, which increases the maximum compensation under the agreement for the project from $25,000 to $47,500, and to make minor modifications to the agreement, if necessary. Background/Analysis: In March 2012, Lindberg & Smith Architects, Inc., was selected to provide professional architectural services for the remodel and renovation of the Police Department, City Clerk records storage, and to provide increased air conditioning and fire protection for Information Technology (IT) facilities in the City Hall Data Center and the Police Department. The final negotiated cost for initial conceptual design and cost estimates of the design project was a not -to -exceed amount of $25,000. Based on that work, which was completed in August 2012, staff recommends moving forward with the air conditioning and fire suppression elements of the project only. In terms of estimated cost, this represents about one third of the original project scope. Amendment 1 will authorize final design and Lindberg and Smith's post - award construction services for the HVAC and fire suppression upgrades. When design is complete, a request will be made to City Council to award the construction work. The most critical needs are to increase the air conditioning system capacity for the IT system server room and the PenCom equipment rooms as well as correcting fire suppression deficiencies for PenCom. The current air conditioning units are undersized. They do not allow for adequate and sustained cooling of the computer servers in the Data Center and present a potential problem with condensation forming on the duct work over the equipment. The existing Halon gas system in PenCom is obsolete and is no longer supported due to ozone regulations prohibiting the NXCOUNCUAFINAL�Amendment No. 1, Professional Services Agreement for City Clerk, PD, and Mechar8al 27 Remodel, Proj PD02 & IT03-201 Ldoc September 18, 2012 City Council Re: Amendment No. 1, Professional Services Agreement for Clerk, PD, & Mechanical Remodel Page 2 • manufacture of Halon. Because of this, the existing system is inoperable. In addition, the PenCorn equipment room and the City Hall Data Center IT room have wet sprinkler systems which are incompatible with protection of electronic and communications equipment. If ever released, all of the critical 911 and IT equipment in the rooms would be destroyed. It is imperative that the fire suppression systems and physical characteristics for protecting these rooms from the wet sprinkler systems be addressed. Funds are available in the 2012 budget (Police and Finance Departments) to complete the design work for the upgrade of the HVAC and fire protection systems within these areas. It is recommended that City Council award and authorize the City Manager to sign Amendment No. 1 to the Architecture Services Agreement for Clerk Storage, Police Department, and Mechanical Remodel with Lindberg &, Smith Architects, in the amount not to exceed $22,500, which increases the maximum compensation under the agreement from $25,000 to $47,500, and to make minor modifications to the agreement, if necessary. • • NACCOUNCILFINALWmendment No. 1, Professional Services Agreement for City Clerk, PD, and Mecha al Remodel, Proj PD02 & IT03-201 Ldo2.8 c - • • • SORT Date: September 18, 2012 To: CITY COUNCIL VGELES From: Glenn A. Cutler, P.E., Director of Public Works & Utilities Subject: Utility Retail Rate Adjustments, Set Public Hearing Summary: FCS Group completed the last comprehensive rate studies for the Electric, Water, Wastewater, Solid Waste Collection and Transfer Station utilities. Staff has updated these studies. A public hearing needs to be scheduled on the recommended retail rate adjustments for 2013. Recommendation: Set a public hearing for October 2, 2012 to receive a presentation and comments on proposed utility rate adjustments. Background/Analysis: FCS Group completed the last comprehensive rate studies for the Electric, Water, Wastewater, Solid Waste Collection, and Solid Waste Transfer Station utilities. Staff has updated the studies and has not used a consultant during the last four years. The proposed City Council public hearing is October 2, 2012 for a presentation of the rate studies and to allow public input to the process after the presentation. The public hearing would be continued to October 16, 2012 at which time the public hearing will be closed. Staff will return to the Utility Advisory Committee on October 9, 2011 requesting a recommendation to City Council to adopt rate ordinance amendments. The proposed rate adjustments for each utility would be effective on Monday, January 7, 2013. On September 11, 2012, the Utility Advisory Committee forwarded a favorable recommendation to City Council to set a public hearing for October 2, 2012 to receive a presentation and comments on proposed utility rate adjustments. N:\CC0UNCIL\F1NAL\Utility Rate Studies - Set Public Hearing 091812.doc E-29 GELES Date: September 18, 2012 To: CITY COUNCIL From: Glenn A. Cutler, P.E., Director of Public Works & Utilities Subject: Industrial Transmission Electric Rate Letter Agreement Summary: The Bonneville Power Administration Tiered Rate Methodology went into effect October 1, 2011. On September 20, 2011, City Council adopted the Industrial Transmission electric rate ordinance and authorized the City Manager to accept a letter agreement that expired on April 30, 2012. On April 17, 2012, City Council authorized the City Manager to accept another letter agreement that will expire on September 30, 2012. Recommendation: Approve and authorize the City Manager to sign a letter agreement with the City's Industrial Transmission customer, and to authorize the City Manager to make minor modifications and amendments to extend the term of the letter agreement, if necessary and appropriate. Background/Analysis: On October 1, 2011, the Bonneville Power Administration Tiered Rate Methodology went into effect. On September 20, 2011, City Council adopted the Industrial Transmission electric rate ordinance and authorized the City Manager to accept a letter agreement. The rate ordinance and letter agreement established the methodology and rates for determining the; Industrial Transmission customer's electric bill. On April 17, 2012, City Council authorized the City Manager to sign a new letter agreement that expires at the end of September 2012. The intent of the letter agreement was to provide a transition during implementation of Tiered Rate Methodology, which fundamentally changed the way the City provides services to its Industrial Transmission customer. The most recent letter agreement established a temporary billing protocol through September 30, 2012 such that in each month if the City's demand is less than the City's contract demand quantity, the City will provide any available contract demand quantity to its Industrial Transmission customer. During the first 11 months of the letter agreement there have been 3 months when available contract demand quantity has been provided to the Industrial Transmission customer. The letter agreement has provided an $83,512 benefit to the Industrial Transmission customer, and has provided a $97,060 benefit to all other electric customers. Overall the letter agreement has delivered an $180,572 benefit to the City and all of its customers. NACCOUNCIL\FINAL\IT Electric Rate Letter Agreement 091812.doc E - 30 • • • Industrial Transmission Electric Rate Letter Agreement September 18, 2012 • Page 2 The letter agreement has been satisfactory and the billing protocol should continue. A new letter agreement is recommended for an additional year. Depending on the cost, benefit, and risks experienced during the next year and any rate changes the Bonneville Power Administration may make for their next rate period (October 1, 2013 through September 30, 2015), the City Manager should be given the authority to sign another two-year letter agreement, which would expire no later than September 30, 2015. On September 11, 2012, the Utility Advisory Committee forwarded a favorable recommendation to authorize the City Manager to sign a letter agreement and the recommendations herein. Attachment: Proposed Letter Agreement • • E-31 September 18, 2012 Harold Norlund, Mill Manager Nippon Paper Industries USA Co. 1902 Marine Drive Port Angeles, WA 98363 " P, o RE: Agreement For Power Service Billing Dear Mr. Norlund,�.z �h. As you are aware, on October 1;, 2011, the-Bonneville'Power Administration ("BPA") implemented a new and untried rate design and billing, method,f6r the power sold to the City. BPA's new rate design has' fundamentally changed`the wdy,-�the City provides service to your plant pursuant to the1iidustrial Transmission Rate. To helpavoid oteritial cfiision unce prtain caused b BPA's new rate structure � ron, or t3' Y on September 30, 201.1, Nippon=and the "City,entered into a letter agreement. The agreement was intended to clarify how the Cit y.'s and Nippon's respective Contract Demand Quantities (CDQ) will -be used in calculating Nippon's electric bill. The agreement was extended and now will expire at the end of September this year. We believe the letter agreement has been mutually beneficial and may continue to be mutually beneficial. Therefore, we would like to establish another temporary billing protocol for the bills rendered for service during the period October 1, 2012,through September 30, 2013. The protocol is set out below. Billing Protocol In any month in which the City's Demand as determined by BPA is less than the City's CDQ, the City will add to Nippon's CU CDQ the positive difference, if any, between the City's CDQ and its Demand as determined by BPA for such month when calculating Nippon's Demand Charge for such month. It is our intention to continue to evaluate both efficacy and the need for this billing protocol prior to its expiration date. E-3,2 • • Page — 2 September 18, 2012 • The City and Nippon intend to continue to work in good faith to realize short and longer term power purchase, demand response and wind integration opportunities, that may be offered by BPA that have the potential to provide benefit to the City and Nippon, utilizing Nippon's unique load characteristics and the City's status as a public, municipal utility. In the event there is a change to the rates charged by the City for electricity supplied to Nippon or to the calculation used to determine the monthly amount charged by the City for electricity supplied to Nippon, either party may terminate this agreement. If you find the foregoing acceptable, please sign one copy of this letter agreement and return it to me. Very truly yours, ; CITY OF PORT ANGELES By. Dan McKeen, City Manager 0 By. Harold Norlund, Mill Manager° v" - Nippon Paper Industries,�USA Co.441 :1 ✓ry 14 v W ; Y E-33 SORT DATE: September 18, 2012 TO: CITY COUNCIL GELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: RESOLUTION TO SET PUBLIC HEARING -STREET VACATION PETITION - STV 12-0.3 PORTION OF FOUNTAIN/GLENWOOD AVENUE ALLEY Summary: Consideration of vacation of a portion of the Fountain/Glenwood Avenue Alley situated between "C" Street and Euclid Streets. Recommendation: Pass the attached Resolution setting a public hearing for October 16, 2012, and send the matter to the Planning Commission for a recommendation. • Background / Analysis: Per RCW 35.79.010, the owners of interest in any real estate abutting • upon any street or alley may petition the legislative authority to vacate any or all of said street or alley. A petition for vacation of that portion of alley situated in Block 18 of Pennsylvania Park Addition was received by the City on August 15, 2012. Pennsylvania Park Addition was annexed into the City in 1965. RCW 35.79 requires that a petition for vacation be signed by two thirds of the property owners abutting an area proposed for vacation. The petition is signed by 75% of the abutting property owners. Once such a petition is received, the City shall set a time when the petition will be heard and determined which time shall be no less than 20 days nor more than 60 days from that notice unless the petitioner requests extension of that time period. Initial staff review of the request indicates that the platted alley is being used as part of the abutting residential site development. The east end of the alley is partially used by a few abutting property owners but the west end of the alley has never been opened. Without title to the rights-of- way, some dissent has occurred as to which areas of right-of-way belong to which abutting property owners. The petitioners have petitioned the City to assist them in clearing title to the right-of-way. The City Council's Real Estate Committee reviewed this matter at their September 10, 2012, meeting and concluded that the matter should proceed without compensation for the right- of-way given the County Road Statute history in this area. At this juncture, the Council should set the required public hearing date for October 16, 2012, and forward to the matter to the Planning Commission for a recommendation. Staff will be available for questions. The petition and site map are attached to this memorandum. Attachment: Resolution and Exhibit A with Petition E-34 • RESOLUTION NO. • A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a hearing date of October 16, 2012 for consideration of a petition to vacate a portion of the Fountain/Glenwood Avenue alley in Block 18, Pennsylvania Park Addition, Port Angeles, WA. WHEREAS, a petition is on file with the City of Port Angeles to vacate a portion of the Fountain/Glenwood alley abutting Lots 4-17, Block 18, Pennsylvania Park Addition, Port Angeles, as shown on the attached as Exhibit A; and WHEREAS, the petition has been signed by the owners of more than two-thirds of the property abutting upon the right-of-way to be vacated. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. The petition to vacate the above-described City right-of-way shall be • heard by the City Council in the Council Chambers, 321 East Fifth Street, at the Council's regular meeting at 6:30 p.m., or as soon thereafter as possible, on October 16, 2012. Section 2. The City Clerk is hereby directed to give twenty (20) days notice of the pendency of the petition and the time and place of the hearing in accordance with the provisions of RCW 35.79.020. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of September, 2012. ATTEST: Janessa Hurd, City Clerk G \LEGAUe ORDINANCES&RESOLUTIONS\RESOLUTIONS 201209 - FountamGlcnwood St=t Vacation 8 27 12 wpd Cherie Kidd, Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney E-35 Filing fee: $325 File # � ` 12 -C` 2 Date Rec'd / 7 17-7-- / ,Z 7F?7 CITY OF PORT ANGELES STREET VACATION PETITION • TO: The City Council of the City of Port Angeles: We, the undersigned petitioners request that the following described part of.�wc in the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW. Th right-of-way is legally described as: CV t >` r7 � G� l , t 1c � 1 ; r / t � 4K,1 J. 1-1 y a r There are downers of property abutting said right-of-way. The undersigned'`pe itioners are the owners of interest in real estate abutting the above described area. Name Address WA-P+�-iZ44E QCe.PjoCje,.,5.so jaqj j5A syr o33 1�)&L-A I J IT 63 r --,f ;c 2 i 7 j ri>cirtf� �rN ?r� W ' r��� The undersigned petitioners constitute more than two-thirds of the owners of said Zutting property. WHEREFORE, the petitioners prays that proceedings be had hereon for the vacation of said area of Respectfully submitted, PHONE NO. {t"CQ- 7.75 W3� 3&0 4-70S7 - /01-6 ?QQec y�5Z-'2-%,77 E-36 0 C. Y_ A Filing fee: $325 File # Date Rec'd CITY OF PORT ANGELES STREET VACATION PETITION 0 fr, 13 1,r- PC -;Sr A-kic-1-cs, tom. 7/Z3 42- 3 &-- 4*6?- - 3 i'�-i le2 / L-1 (5-4 m k-110 5i - p /I 3r05 1&1-7 ,43 A vt PA -36 � S- 4(00 t 4 �4 \,o 0 1-1, L --C, , joi4kj 'f>4e__r4_6T_1 �j I m Pz-1 �,C Fa. r< ?bt2_rj�?_ 5A e- i o 1J LJ 6.Z- MA9,-rw 4_AZI t\JW4 C. x(51462_ e- � A, . 5; 7-1 ryl t3 r-_ (2--r —r1n1 � 'P�-rry IN/oN(ZA) FOUN-rAtAl 1033 " ,�oUt'j-rAlIQ I E-37 I took, L4.LT-Attj 1013 F-6 L)t4 TA t t.! c) j 1-4 (--) Lir N Woo i) 1011 1'�AJ Tit W 31-1 � L) C.4— I D 0 30 b L�EN Vlo OD E-37 I m W O, "z3io BASIS OF BEARING m. s«r at R.Qiw Yar tnr *+`.Y r R t u se' [ shop ts. cat rw. or r» swkfwwf 4sw.'tar ai 3an1m .• F.ww.'eb M 1MrN. FxN f ra.t tat, •.a.+S ae Ne! NhsY sK ow b M N+w». wx Rpekl R«vas et CFYtlen iaatY. awanrylx. , I I 3 • # GLENWOOD 07! I i I I E SECTION SUBDIVISION NOTE Yet s.enx LastMNx +«e aM rP.lMe aY Yhi ,�{y.tmxt uaaG W R4tc+i .f 9tF..) ...„aa n VeA , aY Me.aY+. x PP M kfMW .Y CmPMm Cr.MM '�'afRtaa, eY f,0. '.w Wt owe) t LEGAL DESCRIPTION I tr+r rtwe-.Prwr.S. a .r.../ W Lata ?•1,k Ma 4l a+e 1t.13.f1,5�,lA mJ e3 .P tiah i! H R.May,�veb Rst �4YRtm 4 !A. [R)' at Ran An,raa 0• w+Pie e+. n14t efq nN[Ab r KR,R eY R.ta. x RDM R.�Na .t Pwsa.w drPctM xw'Msx. SURVEY METHODS 1Mr eun,aY .m P,na^H o,t+9 s Na+nn ,bn�m rte amfwRyry a to S.c Tmcen CE5 ffi 9.nFleM 5tai!ac I GRAPHIC SCALP; UGEND a"re' mac mx. 0 se ,.as .J Mr.ePP w 93 nnro` (t aw cm two) i amine, Y exam ./�h�b ew "1S s72.i#'i y � YMa t IrR S .tu »aRe ..P: RM R Vd.4, Ri 4 i i I 1._ 1 SURVEYOR'S CERTIFICATE AUDITOR'S CERTIFICATE F SURVEY: David Cummins I (-wN.Pw• OF A PORTION OF u' —I « wire. �..+�• ftG4+a+tr»CePma, LAeG.yf#f —ks. S.E.. a �)9PV�Qe PP T.Y.Rq W.�y.`. P. a. BOX f20 �]tllgtIIg S@ ui Wi .anoMae"" ,,. b Clalla n County, Washington 8382 or g� for ' u+aoa cmatr +ream. Fisher Construction No.2-8-30-6-4622 r, 30- 3-8-30-6-52f2� � /Job.w�No. ., aIZ4 Mat 4 (" SECTION SUBDIVISION NOTE Yet s.enx LastMNx +«e aM rP.lMe aY Yhi ,�{y.tmxt uaaG W R4tc+i .f 9tF..) ...„aa n VeA , aY Me.aY+. x PP M kfMW .Y CmPMm Cr.MM '�'afRtaa, eY f,0. '.w Wt owe) t LEGAL DESCRIPTION I tr+r rtwe-.Prwr.S. a .r.../ W Lata ?•1,k Ma 4l a+e 1t.13.f1,5�,lA mJ e3 .P tiah i! H R.May,�veb Rst �4YRtm 4 !A. [R)' at Ran An,raa 0• w+Pie e+. n14t efq nN[Ab r KR,R eY R.ta. x RDM R.�Na .t Pwsa.w drPctM xw'Msx. SURVEY METHODS 1Mr eun,aY .m P,na^H o,t+9 s Na+nn ,bn�m rte amfwRyry a to S.c Tmcen CE5 ffi 9.nFleM 5tai!ac I GRAPHIC SCALP; UGEND a"re' mac mx. 0 se ,.as .J Mr.ePP w 93 nnro` (t aw cm two) i amine, Y exam ./�h�b ew "1S s72.i#'i y � YMa t IrR S .tu »aRe ..P: RM R Vd.4, Ri 4 i i I 1._ 1 SURVEYOR'S CERTIFICATE AUDITOR'S CERTIFICATE F SURVEY: David Cummins n� aY RYewRECORD itl+M+>.s wa w Fw o+ Aye wneY wM+:+% /fes fbw fr hPali NM1 _ aq M 4`—' •M_ r Va..,...�� .f OF A PORTION OF � �,d P.S. (SS�DzC08La}tIcBe « wire. �..+�• ftG4+a+tr»CePma, LAeG.yf#f —ks. S.E.. a �)9PV�Qe PP T.Y.Rq W.�y.`. P. a. BOX f20 �]tllgtIIg S@ ui Wi .anoMae"" ,,. b Clalla n County, Washington 8382 or g� for ' u+aoa cmatr +ream. Fisher Construction No.2-8-30-6-4622 r, 30- 3-8-30-6-52f2� � /Job.w�No. ., aIZ4 Mat 4 (" • 0 �_ f ORTNGELES,� W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: SEPTEMBER 18, 2012 TO: CITY COUNCIL FROM: KEN DUBUC, FIRE CHIEF SUBJECT: REVISED MEMO / DEFIBRILLATOR PURCHASE AGREEMENT Summary: The Fire Department is the recipient of a $70,270 FEMA Port Security grant for the purchase of two cardiac monitor/defibrillators. The equipment will be acquired directly from the manufacturer through a joint purchasing agreement made with League of Oregon Cities administered by National Purchasing Partners. Recommendation: Authorize the Mayor to sign an interlocal agreement with the League of Oregon Cities and to approve minor amendments as needed and authorize the City Manager to sign a $70,270 purchase agreement with Zoll Medical Corporation for the purchase of two Zoll X -Series Monitor/Defibrillators and to approve minor amendments as needed. Background / Analysis: The Port Angeles Fire Department provides a cardiac monitor/defibrillator on each ambulance and on the first -out fire engine. This specialized medical equipment is designed to monitor the electrical activity of a patient's heart, and if needed, defibrillate or cardiovert the patient's heart. Newer generation monitors/defibrillators are also provided with 12 -lead monitoring and the ability to measure the oxygen saturation in a patient's blood as well as provide cardiac pacing when needed. Based upon age and technology advances, the Fire Department needs to replace two of its oldest cardiac monitor/defibrillators. This replacement will allow Port Angeles Medic I the ability to treat patients with the latest technology available in cardiac monitors/defibrillators. The funding for replacing two of the Department's cardiac monitors/defibrillators is included in the Fire Department's amended 2012 budget. This purchase has been made possible through a FEMA Port Security grant. There is no match requirement for this grant, so there will be a direct savings realized in the Medic 1 utility enterprise fund. The City gains a significant price advantage by purchasing the equipment through the League of Oregon Cities and National Purchasing Partners (NPP). NPP is a government purchasing cooperative owned and operated by Virginia Mason Medical Center that facilitates interlocal agreements between government entities. NPP facilitates request for bids on behalf of lead agencies and includes language in the request and contract that allows for other government • agencies to use the bid to make purchases. NPP then facilitates the interlocal agreements between the lead agency and any participating agency that desires to use the bid. NPP solicited bids for automatic electronic defibrillators in spring 2012 on behalf of the League of Oregon Cities. The solicitation for bids complies with Washington State bidding laws. The City is authorized by Chapter 39.34 RCW to purchase cooperatively and use purchasing organizations such as NPP and through interlocal agreements with other government agencies. If approved, the Fire Department will purchase two Zoll M -Series cardiac monitors/defibrillators from Zoll Medical Corporation per the attached purchase agreement using the NPP bid solicitation and response. • is ri • National Purchasing Partners Member Intergovernmental Cooperative Purchasing Agreement This Intergovernmental Agreement (Agreement) by and between government entities and associated non-profit institutions that execute a Lead Contracting Agency Authorization ("Lead Contracting Agency(ies)") to be supplemented and made a part hereof and participating National Purchasing Partners ("NPP") government entity members ("Participating Agencies") that agree to the terms and conditions of this Agreement. All NPP Lead Contracting Agencies and Participating Agencies shall be considered as "parties" to this agreement. WHEREAS, upon completion of a formal competitive solicitation and selection process, the Lead Contracting Agencies have entered into Master Price Agreements with one or more Vendors to provide goods and services, often based on national sales volume projections; • WHEREAS, NPP, is a subsidiary of two nonprofit health care systems, providing group purchasing marketing and administrative support for governmental entities within the membership. NPP's marketing and administrative services are free to its membership, which includes participating public entities and non-profit institutions throughout North America. WHEREAS, NPP has instituted a cooperative purchasing program under which member Participating Agencies may reciprocally utilize competitively solicited Vendor Contracts through the inclusion of the membership in Lead Contracting Agency bid Solicitation and Master Price Agreements; WHEREAS, the Master Price Agreements provide that all members of NPP may purchase goods and services on the same terms, conditions and pricing as the Lead Contracting Agency, subject to applicable local and state laws of the Participating Agencies; WHEREAS, the parties agree to comply with the requirements of the Intergovernmental Cooperation Act as may be applicable to the local and state laws of the Participating Agencies; WHEREAS, the parties desire to conserve and leverage resources, and to improve the efficiency and economy of the procurement process while reducing solicitation and procurement costs; • WHEREAS, the parties are authorized and eligible to contract with governmental • bodies and Vendors to perform governmental functions and services, including the purchase of goods and services; and WHEREAS, the parties desire to contract with Vendors under the terms of the Master Price Agreements open to all NPP members; NOW, THEREFORE, the parties agree as follows: ARTICLE 1: LEGAL AUTHORITY Each Party represents and warrants that it is eligible to participate in this Agreement because it is a local government or non-profit corporation created and operated to provide one or more governmental functions and possesses adequate legal authority to enter into this Agreement. ARTICLE 2: APPLICABLE LAWS The procurement of goods and services subject to this Agreement shall be conducted in accordance with and subject to the relevant statutes, ordinances, rules, and regulations that govern each party's procurement policies. It is the responsibility of each party to ensure it has met all applicable solicitation and procurement requirements, both in state law and local policy. . ARTICLE 3: USE OF BID, PROPOSAL OR PRICE AGREEMENT a. Each party will facilitate the cooperative procurement of goods and services. b. The procuring party shall be responsible for the ordering of goods and services under this Agreement. A non -procuring party shall not be liable in any fashion for any violation by a procuring party, and the procuring party shall hold non -procuring parties harmless from any liability that may arise from action or inaction of the procuring party. c. The procuring party shall not use this agreement as a method for obtaining additional concessions or reduced prices for similar goods and services outside the scope of the Master Price Agreements and NPP. d. The exercise of any rights or remedies by the procuring party shall be the exclusive obligation of such procuring party. e. The cooperative use of bids, proposals or Price Agreements obtained by a party to this Agreement shall be in accordance with the terms and conditions of the bid, proposal or Price Agreement, except as modified where otherwise 0 • allowed or required by applicable law, and does not relieve the party of its other bid requirements under state law or local policies. ARTICLE 4: PAYMENT OBLIGATIONS The procuring party will make timely payments to Vendors for goods and services received in accordance with the terms and conditions of the procurement. Payment for goods and services, inspections and acceptance of goods and services ordered by the procuring party shall be the exclusive obligation of such procuring party. Disputes between procuring party and Vendor shall be resolved in accordance with the law and venue rules of the state of the procuring party. ARTICLE 5: COMMENCEMENT DATE This Agreement shall take effect after execution of the "Lead Contracting Agency Endorsement and Authorization" or "Participating Agency Endorsement and Authorization," as applicable. ARTICLE 6: TERNIINATION OF AGREEMENT This Agreement shall remain in effect until terminated by a party giving 30 days written notice to NPP at 1100 Olive Way, Suite 900, Seattle, Washington 98101. • ARTICLE 7: ENTIRE AGREEMENT This Agreement and any attachments, as provided herein, constitute the complete Agreement between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. ARTICLE 8: CHANGES AND AMENDMENTS This Agreement may be amended only by a written amendment executed by all parties, except that any alterations, additions, or deletions of this Agreement which are required by changes in Federal and State law or regulations are automatically incorporated into this Agreement without written amendment hereto and shall become effective on the date designated by such law or regulation. ARTICLE 9: SEVERABILITY All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect. THIS INSTRUMENT HAS BEEN EXECUTED IN TWO OR MORE . ORIGINALS BY EXECUTION AND ATTACHMENT OF EACH "LEAD CONTRACTING AGENCY ENDORSEMENT AND AUTHORIZATION" OR S "PARTICIPATING AGENCY ENDORSEMENT AND AUTHORIZATION," AS APPLICABLE. ONCE EXECUTED, IT IS THE RESPONSIBILITY OF EACH PARTY TO FILE THIS AGREEMENT WITH THE PROPER AGENCY IF REQUIRED BY LOCAL OR STATE LAW. U 0 • • • LEAD CONTRACTING AGENCY ENDORSEMENT AND AUTHORIZATION The undersigned acknowledges, on behalf of League of Oregon Cities (Lead Contracting Agency) that he/she has read and agrees to the general terms and conditions set forth in the enclosed Member Intergovernmental Cooperative Purchasing Agreement regulating use of the Master Price Agreements and purchase of goods and services that from time to time are made available by Lead Contracting Agencies to Participating Agencies locally, regionally, and nationally through NPP. Copies of Master Price Agreements and any amendments thereto made available by Lead Contracting Agencies will be provided to Participating Agencies and NPP to facilitate use by Participating Agencies. The undersigned understands that the purchase of goods and services under the provisions of the Member Intergovernmental Cooperative Purchasing Agreement is at the absolute discretion of the Participating Agencies. The undersigned affirms that he/she is an agent of League of Oregon Cities and is duly authorized to sign this Lead Contracting Agency Endorsement and Authorization. Lead Contracting Agency Contact Information: Contact Person: -genre -Messmer Address: P. O. sox 928 Salem, OR 97308 Telephone No.: 503-588-6550 Email. imcccmorG±nrni i i cc --9 Date: 4/ '31A T— PARTICIPATING AGENCY ENDORSEMENT AND AUTHORIZATION The undersigned acknowledges, on behalf of (Participating Agency) that he/she has read and agrees to the general terms and conditions set forth in the enclosed Member Intergovernmental Cooperative Purchasing Agreement regulating use of the Master Price Agreements and purchase of goods and services that from time to time are made available by Lead Contracting Agencies to Participating Agencies locally, regionally, and nationally through NPP. The undersigned further acknowledges that the purchase of goods and services under the provisions of the Member Intergovernmental Cooperative Purchasing Agreement is at the absolute discretion of the Participating Agency and that neither the Lead Contracting Agency nor NPP shall be held liable for any costs or damages incurred by or as a result of the actions of the Vendor or any other Participating Agency. Upon award of contract, the Vendor shall deal directly with the Participating Agency concerning the placement of orders, disputes, invoicing and payment. The undersigned affirnis that he/she is an agent of and is duly authorized to sign this Participating Agency Endorsement and Authorization. Date: BY: ITS: Participating Agency Contact Information: Contact Person: Address: Telephone No.: Email: • 1.5 "Purchaser's Destination" shall mean such delivery location(s) or destination(s) as Purchaser may prescribe from time to time. 1.6 "Products" shall mean the products and/or services to be sold by Supplier hereunder as identified and described on Attachment A hereto and incorporated herein, as may be updated from time to time by Supplier to reflect products and/or services offered by Supplier generally to its customers. 1.7 "Purchase Order" shall mean any authorized written, electronic, telephone or fax order sent or made by Purchaser pursuant hereto, including, but not limited to, written purchase orders, requisitions sent by fax machine, and orders in such other form and/or mode of transmission as Purchaser and Supplier may from time to time agree. Each Purchase Order will specify the following items: National Purchasing Partners contract number, specific Products requested (by id number), unit price per Product, quantity, delivery schedule, destination (with contact/recipient), and total price of the Purchase Order. Each Purchase Order issued under this Agreement shall be made part of, and be incorporated into this Agreement, and shall reference this Agreement on the face of each Purchase Order. Should any Purchase Order not conform to or satisfy the terms of this Agreement, Supplier shall have five (5) business days after receipt to reject the Purchase Order. By not rejecting the Purchase Order within five (5) business days, Supplier will have accepted the Purchase Order. Acceptance by Supplier is limited to the provisions proposed by Supplier or Purchaser shall apply. In addition, the parties agree that this Agreement and accepted Purchase Orders constitute a contract for the sale of goods and/or services and satisfy all statutory and legal formalities of a contract. 1.8 "Unemployment Insurance" shall mean the contribution required of Supplier, as an employer, in respect of, and measured by, the wages of its employees (or subcontractors) as required by any applicable federal, state or local unemployment insurance law or regulation. 1.9 "National Purchasing Partners" is a subsidiary of two nonprofit health care systems and provides group purchasing marketing and administrative support for governmental entities and non-profit institutions within the membership. National Purchasing Partners' membership includes participating public and non-profit entities across North America. 1.10 "Participating Agencies" shall mean members of National Purchasing Partners that Supplier for which Supplier has agreed to extend the terms of this Master Price Agreement pursuant to Article 2.5 and Attachment C herein. ARTICLE 2 - AGREEMENT TO SELL 2.1 Supplier hereby agrees to sell to Purchaser such Products as Purchaser may order from time to time by Purchase Order, all in accordance with and subject to the terms, covenants and conditions of this Agreement. Purchaser agrees to purchase those Products ordered by Purchaser by Purchase Order in accordance with and subject to the terms, covenants and conditions of this Agreement. E -47 • 2.2 All Purchase Orders issued by Purchaser to Supplier for Products during the Term (as hereinafter defined) of this Agreement are subject to the provisions of this Agreement as though fully set forth in such Purchase Order. In the event that the provisions of this Agreement conflict with any Purchase Order issued by Purchaser to Supplier, the provisions of this Agreement shall govern. No other terms and conditions, including, but not limited to, those contained in Supplier's standard printed terms and conditions, on Supplier's order acknowledgment, invoices or otherwise, shall have any application to or effect upon or be deemed to constitute an amendment to or to be incorporated into this Agreement, any Purchase Order, or any transactions occurring pursuant hereto or thereto, unless this Agreement shall be specifically amended to adopt such other terms and conditions in writing by the parties. 2.3 Notwithstanding any other provision of this Agreement to the contrary, Purchaser shall have no obligation to order or purchase any Products hereunder and the placement of any Purchase Order shall be in the sole discretion of Purchaser. Without limiting the generality of the foregoing, the actual quantity of Products to be purchased hereunder shall be determined by Purchaser in its sole discretion. This Agreement is not exclusive. Supplier expressly acknowledges and agrees that Purchaser may purchase at its sole discretion, products which are identical or similar to the Products described in this Agreement from any third party. 2.4 In case of any conflict or inconsistency between any of the Contract Documents, the documents shall prevail and apply in the following order of priority: (i) This Agreement; (ii) Supplier's Proposal, including exceptions; and (iii) The RFP. Supplier has provided a list of Exceptions to the RFP Solicitation identified in Supplier's Proposal. Supplier's list of Exceptions is approved in its entirety. 2.5 Extension of contract terms to National Purchasing Partners, LLC 2.5.1 Pursuant to Section 1.0 of the RFP, Supplier agrees to extend the same terms, covenants and conditions available to Purchaser under this Agreement to other government agencies that are members of National Purchasing Partners, that have executed a National Purchasing Partners IGA as a Participating Agency, and that wish to access this Agreement in accordance with Attachment C which is attached hereto and incorporated herein by reference ("Participating Agencies"); provided that each such Participating Agency, as well as all Lead Agency members, must identify the NIP -League of Oregon City Contract at the time the order is placed with Supplier. Each Participating Agency will be exclusively responsible for and deal directly with Supplier on matters relating to ordering, delivery, inspection, acceptance, invoicing, and payment for Products in accordance with the terms and conditions of this Agreement as if' it were "Purchaser" hereunder. Any disputes between a Participating • E -48 • Public Agency and Supplier will be resolved directly between them under and in accordance with the laws of the State in which the Participating Public Agency exists. Pursuant to 1.2A) and 3.2 of the RFP, Purchaser shall not incur any liability as a result of the access and utilization of this Agreement by other NPP Participating Agencies. 2.5.2 This Solicitation meets Oregon public contracting requirements and may not be appropriate under, or meet Participating Agencies' procurement laws. Participating Agencies are urged to seek independent review by their legal counsel to ensure compliance with all local and state solicitation requirements. 2.5.3 Supplier acknowledges execution of a Vendor Administration Fee Agreement with National Purchasing Partners, LLC, pursuant to Section 1.213) of the RFP. ARTICLE 3 - TERM AND TERMINATION 3.1 The term of this Agreement shall commence on the date hereof and shall continue for four (4) years, expiring on , 2016 (the "Original Term"), subject to any earlier termination as provided herein. Notwithstanding the foregoing, Purchaser may extend the term of this Agreement for four (4) additional periods of one (1) year each (each, . an "Extension Term") by giving Supplier written notice no less than thirty (30) days prior to the expiration of the Original Term or preceding Extension Term. (The Original Term together with all Extension Terms is hereafter referred to as the "Term.") • 3.2 Either party may terminate this Agreement by written notice to the other party if the other party breaches any of its obligations hereunder and fails to remedy the breach within thirty (30) days after receiving written notice of such breach from the non - breaching party. ARTICLE 4 - PRICING, INVOICES, AND PAYMENT 4.1 Purchaser shall pay Supplier for all Products ordered and delivered in compliance with the terms and conditions of this Agreement on the terms and at the discount, price or prices specified for each such Product on Attachment A. Unless Attachment A or Supplier's Proposal expressly provides otherwise, the prices for Products set forth on Attachment A hereto shall remained fixed during the entire Term of the Agreement and shall not be increased as a result of the quantity of Products ordered, the delivery time within which such Products are required to be delivered to Purchaser or for any other reason. Unless otherwise directed by Purchaser for expedited orders, Supplier shall utilize such common carrier for the delivery of Products as Supplier may select; provided, however, that for expedited orders Supplier shall obtain delivery services hereunder at rates and terms not less favorable than those paid by Supplier for its own account or for the account of any other similarly situated customer of Supplier. 2 E-49 C7 4.2 Supplier shall submit original invoices to Purchaser in form and substance and format reasonably acceptable to Purchaser. All invoices must reference the Purchaser's Purchase Order number, contain an itemization of amounts for Products purchased during the applicable invoice period and any other information reasonably requested by Purchaser, and must otherwise comply with the provisions of this Agreement and such reasonable requirements as may be prescribed by Purchaser from time to time. Invoices shall be addressed as directed by Purchaser. 4.3 Unless Attachment A or Supplier's Proposal (Attachment D) expressly provides otherwise, the prices specified on Attachment A include (i) all taxes and duties of any kind which Supplier is required to pay with respect to the sale of Products covered by this Agreement and (ii) all charges for packing, packaging and loading. 4.4 Notwithstanding any other agreement of the parties as to the payment of shipping/delivery costs, except as otherwise provided on Attachment A or Supplier's Proposal, all prices include delivery charges to Middletown, PA. Purchasing Agency is responsible for delivery charges from Middletown, PA to final destination, using the most cost effective carrier. Taxes will be added to all orders, unless a current tax exempt certificate is supplied at the time of order. 4.5 Except as specifically set forth on Attachment A or Supplier's Proposal, Purchaser shall not be responsible for any additional costs or expenses of any nature incurred by Supplier in connection with the provision of the Products, including without limitation travel expenses, clerical or administrative personnel, long distance telephone • charges, etc. ("Incidental Expenses"). To the extent that Attachment A expressly requires Purchaser to reimburse Supplier for Incidental Expenses, and notwithstanding anything else set forth in this Agreement, including Attachment A, Purchaser shall not be responsible for any such reimbursement unless the expenses to be reimbursed are (i) approved, in each instance, in advance by Purchaser; and (ii) substantiated by appropriate receipts and related documentation. It is acknowledged and agreed that Purchaser may, as a condition of its approval of any such Incidental Expense reimbursement, require in each instance Supplier to utilize suppliers or service providers prescribed by Purchaser, which may include suppliers or service providers which are affiliated with Purchaser. 4.6 Supplier represents, warrants and covenants that the prices, charges and fees for Products set forth in this ,Agreement are at least favorable as the prices, charges and fees Supplier charges to other of its customers or clients for the same or substantially similar products provided under the same or substantially similar circumstances, terms, and conditions. If Supplier agrees or contracts with other clients or customers similarly situated during the Term of this Agreement, and offers or agrees to financial terms more favorable than those set forth herein (on the whole), Supplier hereby agrees that it will reduce the prices, charges and/or fees charged to Purchaser in respect of the Products hereunder to the most favorable rates received by those other clients or customers. ARTICLE 5 - INSURANCE During the term of this Agreement, Supplier shall maintain at its own cost and 5 • E-Fi0 • expense (and shall cause any subcontractor to maintain) insurance policies providing insurance of the kind and in the amounts generally carried by reasonably prudent manufacturers in the industry, with one or more reputable insurance companies licensed to do business in the states where Products are to be sold hereunder. ZOLL MEDICAL CORPORATION maintains a deductible of up to $100,000.00. ZOLL MEDICAL CORPORATION maintains cash revenues of $50,000,000.00 on their balance sheets with no debt. ARTICLE 6 - INDEMNIFICATION Supplier agrees that it shall indemnify, defend and hold harmless Purchaser, its respective officials, directors, employees and agents (collectively, the Indemnities"), and National Purchasing Partners from and against any and all damages, claims, losses, expenses, costs, obligations and liabilities (including without limitation reasonable attorney's fees), suffered directly or indirectly by any of the Indemnities by reason of, or arising out of, (i) any breach of any covenant, representation or warranty made by Supplier in this Agreement, (ii) any failure by Supplier to perform or fulfill any of its obligations, covenants or agreements set forth in this Agreement, (iii) the negligence or intentional misconduct of Supplier, any subcontractor of Supplier, or any of their respective employees or agents, (iv) any failure of Supplier, its subcontractors, or their respective employees to comply with any Applicable Law, (v) any litigation, proceeding or claim by any third party relating in any way to the obligations of Supplier under this Agreement or Supplier's performance under this Agreement, (vi) any Employee Taxes or Unemployment Insurance, 0 or (vii) any claim alleging that the Products or any part thereof infringe any third party's U.S. patent, copyright, trademark, trade secret or other intellectual property interest. Such obligation to indemnify shall not apply where the damage, claim, loss, expense, cost, obligation or liability is due to the breach of this Agreement by, or negligence or willful misconduct of, Purchaser or its officials, directors, employees, agents or contractors. In addition, Supplier shall not be liable for infringement claims related to nonstandard or special -order product, the design of which is provided to Supplier by Purchaser. The provisions of this Article shall survive the expiration or termination of this Agreement. • LIMITATION OF LIABILITY: IN NO EVENT WILL EITHER PARTY BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, CONSEQUENTIAL OR EXEMPLARY DAMAGES IN CONNECTION WITH OR ARISING OUT OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, DAMAGES FOR INJURIES TO PERSONS OR TO PROPERTY OR LOSS OF PROFITS OR LOSS OF FUTURE BUSINESS OR REPUTATION, WHETHER BASED ON TORT OR BREACH OF CONTRACT OR OTHER BASIS, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. ARTICLE 7 - WARRANTIES Purchaser shall refer to Supplier's Proposal for all Supplier and manufacturer express warranties, as well as those warranties provided under Attachment B herein. ARTICLE 8 - INSPECTION AND REJECTION G E-51 8.1 Purchaser shall have the right to inspect and test Products at any time prior to • shipment, and within a reasonable time after delivery to the Purchaser's Destination. Products not inspected within a reasonable time after delivery shall be deemed accepted b;y Purchaser. The payment for Products shall in no way impair the right of Purchaser to reject nonconforming Products, or to avail itself of any other remedies to which it may be entitled. 8.2 If any of the Products are found at any time to be defective in material or workmanship, damaged, or otherwise not in conformity with the requirements of this Agreement or any applicable Purchase Order, as its exclusive remedy, Purchaser may at its option and at Supplier's sole cost and expense, elect either to (i) return any damaged, non- conforming or defective Products to Supplier for correction or replacement, or (ii) require Supplier to inspect the Products and remove or replace damaged, non -conforming or defective Products with conforming Products. If Purchaser elects option (ii) in the preceding sentence and Supplier fails promptly to make the necessary inspection, removal and replacement, Purchaser, at its option, may inspect and sort the Products and Supplier shall bear the cost thereof. Payment by Purchaser of any invoice shall not constitute acceptance of the Products covered by such invoice, and acceptance by Purchaser shall not relieve Supplier of its warranties or other obligations under this Agreement. 8.3 The provisions of this Article shall survive the expiration or termination of this Agreement. ARTICLE 9 - SUBSTITUTIONS Except as otherwise permitted hereunder, Supplier may not make any substitutions of Products, or any portion thereof, of any kind without the prior written consent of Purchaser. ARTICLE 10 - COMPLIANCE WITH LAWS 10.1 Supplier agrees to comply with all Applicable Laws. Without limitation of the foregoing sentence, Supplier shall comply with all applicable equal employment opportunity, affirmative action, and all other contract clauses required by Applicable Law and shall, at Supplier's expense, secure and maintain in full force during the Term of this Agreement, any and all licenses, permits, approvals, authorizations, registrations and certificates, if any, required by Applicable Laws in connection with the performance of its obligations hereunder. At Purchaser's request, Supplier shall provide to Purchaser copies of any or all such licenses, permits, approvals, authorizations, registrations and certificates. 10.2 Purchaser has taken all required governmental action to authorize its execution of this Agreement and there is no governmental or legal impediment against Purchaser's execution of this Agreement or performance of its obligations hereunder. ARTICLE 11- PUBLICITY I CONFIDENTIALITY 11.1 No news releases, public announcements, advertising materials, or confirmation of same, concerning any part of this Agreement or any Purchase Order issued hereunder shall be issued or made without the prior written approval of the parties. Neither party shall in • 7 E-Ei2 • any advertising, sales materials or in any other way use any of the names or logos of the other party without the prior written approval of the other party. 11.2 Any knowledge or information which Supplier or any of its affiliates shall have disclosed or may hereafter disclose to Purchaser, and which in any way relates to the Products covered by this Agreement shall not, unless otherwise designated by Supplier, be deemed to be confidential or proprietary information, and shall be acquired by Purchaser, free from any restrictions, as part of the consideration for this Agreement. ARTICLE 12 - RIGHT TO AUDIT Subject to Supplier's reasonable security and confidentiality procedures, Purchaser, or any third party retained by Purchaser, may at any time upon prior reasonable notice to Supplier, during normal business hours, audit the books, records and accounts of Supplier to the extent that such books, records and accounts pertain to sale of any Products hereunder or otherwise relate to the performance of this Agreement by Supplier. Supplier shall maintain all such books, records and accounts for a period of at least three (3) years after the date of expiration or termination of this Agreement. This Article 12 and Purchaser's rights hereunder shall survive the expiration or termination of this Agreement for a period of three (3) years after the date of such expiration or termination and Purchaser shall continue to have the right to audit during such period. ARTICLE 13 - DELIVERY REQUIREMENTS • TIME IS OF THE ESSENCE WITH RESPECT TO EACH PURCHASE ORDER ISSUED HEREUNDER. If Supplier for any reason anticipates difficulty in complying with the required delivery date, or in meeting any of the other requirements hereunder or under any Purchase Order, Supplier shall promptly notify Purchaser in writing. Except as otherwise provided in Article 18 below, if Supplier does not comply with the applicable delivery schedule, in addition to any other remedies it may have, Purchaser may require delivery by fastest method available and any actual out-of-pocket charges or costs resulting from such method (including, but not limited to, premium shipping rates, etc.), if any, must be fully prepaid and/or absorbed by Supplier without additional cost to Purchaser. It is Supplier's responsibility to comply with the delivery schedule applicable to each Purchase Order accepted by Supplier. ARTICLE 14 - RISK OF LOSS AND PASSAGE OF TITLE Supplier shall have the risk of loss of or damage to any Products until passage of title to Purchaser. Purchaser shall have the risk of loss of or damage to the Products after title has passed to Purchaser. All products are shipped from Supplier FOB Shipping Point. Title to Products shall pass to Purchaser upon delivery of the Products to the common carrier. ARTICLE 15 - REMEDIES Except as otherwise provided herein, any right or remedy of Supplier or Purchaser • set forth in this Agreement shall not be exclusive, and, in addition thereto, Supplier and 8 E-53 Purchaser shall have all rights and remedies under applicable law, including without , limitation, equitable relief. The provisions of this Article shall survive the expiration or termination of this Agreement. ARTICLE 16 - RELATIONSHIP OF PARTIES Supplier is an independent contractor and is not an agent, servant, employee, legal representative, partner or joint venture of Purchaser. Nothing herein shall be deemed or construed as creating a joint venture or partnership between Supplier and Purchaser. Neither party has the power or authority to bind or commit the other. ARTICLE 17 - NOTICES All notices required or permitted to be given or made in this Agreement shall be in writing. Such notice(s) shall be deemed to be duly given or made if delivered by hand, by certified or registered mail or by nationally recognized overnight courier to the address specified below: If to Purchaser: City of Port Angeles Ken Dubuc, Fire Chief' P.O. Box 1150 Port Angeles, WA 98362 If to Supplier: • Lynn Conway 269 Mill Road Chelmsford, MA 01824 with a copy to: Bruce R. Busch Chief Legal Counsel National Purchasing Partners, LLC 1100 Olive Way, Suite; 1020 Seattle, WA 98101 Either party may change its notice address by giving the other party written notice of such change in the manner specified above. ARTICLE 18 - FORCE MAJEURE Delay in performance or non-performance of any obligation contained herein shall be excused to the extent such failure or non-performance is caused by force majeure. For purposes of this Agreement, "force majeure" shall mean any cause or agency preventing performance of an obligation which is beyond the reasonable control of either party hereto, 9 0 E-54 • including without limitation, fire, flood, sabotage, shipwreck, embargo, strike, explosion, labor trouble, accident, riot, acts of governmental authority (including, without limitation, acts based on laws or regulations now in existence as well as those enacted in the future), acts of God, and delays or failure in obtaining raw materials, supplies or transportation. A party affected by force majeure shall promptly provide notice to the other, explaining the nature and expected duration thereof, and shall act diligently to remedy the interruption or delay if it is reasonably capable of being remedied. In the event of a force majeure situation, deliveries or acceptance of deliveries that have been suspended shall not be required to be made upon the resumption of performance. ARTICLE 19 - WAIVER No delay or failure by either party to exercise any right, remedy or power herein shall impair such party's right to exercise such right, remedy or power or be construed to be a waiver of any default or an acquiescence therein; and any single or partial exercise of any such right, remedy or power shall not preclude any other or further exercise thereof or the exercise of any other right, remedy or power. No waiver hereunder shall be valid unless set forth in writing executed by the waiving party and then only to the extent expressly set forth in such writing. ARTICLE 20 - PARTIES BOUND; ASSIGNMENT This Agreement shall inure to the benefit of and shall be binding upon the respective successors and assigns of the parties hereto, but it may not be assigned in whole or in part by Supplier without the prior written consent of Purchaser which shall not be unreasonably withheld or delayed. Supplier shall not delegate its duties under this Agreement nor assign monies due or to become due to it hereunder without prior written consent of Purchaser. Purchaser may freely assign this Agreement to an instrumentality thereof or to a third party responsible for administering this Agreement on behalf of Purchaser. ARTICLE 21 - SEVERABILITY To the extent possible, each provision of this Agreement and any Purchase Order shall be interpreted in such a manner as to be effective and valid under applicable law. If any provision of this Agreement or any Purchase Order issued in accordance with this Agreement is declared invalid or unenforceable, by judicial determination or otherwise, such provision shall not invalidate or render unenforceable the entire Agreement or Purchase Order, but rather the entire Agreement or Purchase Order shall be construed as if not containing the particular invalid or unenforceable provision or provisions and the rights and obligations of the parties shall be construed and enforced accordingly. ARTICLE 22 - INCORPORATION, ENTIRE AGREEMENT 22.1 All the provisions of the Attachments hereto are hereby incorporated herein and made a part of this Agreement. In the event of any apparent conflict between any provision set forth in the main body of this Agreement and any provision set forth in the Attachments, including the RFP and/or Supplier's Proposal, the provisions shall be interpreted, to the extent possible, as if they do not conflict. In the event that such an • interpretation is not possible, the provisions set forth in the main body of this Agreement 10 E-55 shall control. • 22.2 This Agreement (including Attachments and Contract Documents hereto) constitutes the entire agreement of the parties relating to the subject matter hereof and supersedes any and all prior written and oral agreements or understandings relating to such subject matter. ARTICLE 23 - HEADINGS Headings used in this Agreement are for convenience of reference only and shall in no way be used to construe or limit the provisions set forth in this Agreement. ARTICLE 24 - MODIFICATIONS This Agreement may be modified or amended only by a writing executed by both parties hereto. ARTICLE 25 - GOVERNING LAW This Agreement shall be governed by and interpreted in accordance with the laws of the state in which the Purchaser exists, without regard to its choice of law provisions. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first written above. PURCHASER: CITY OF PORT ANGELES 0 BY: Name: Title: Dated: Name: Title: ZOLL MEDICALCORPORATION Dated: 11 • E-56 ATTACHMENT A to Purchase Agreement dated 2012 by and between SUPPLIER and PURCHASER. PRODUCTS, SERVICES, SPECIFICATIONS AND PRICES ZOLL MEDICAL CORPORATION offers the products and services to NPP members pursuant to the Price List provided in Supplier's Proposal under Tab 6. Pricing for non- standard, special order products shall be negotiated by the parties. Supplier shall offer FOB shipping Point and Free Freight. Taxes will be added to all orders, unless a current tax-exempt certificate is supplied at the time of order. Pricing contained in this Attachment A shall be extended to all National Purchasing Partner members throughout the United States upon execution of the National Purchasing Partners Intergovernmental Cooperative Purchase Agreement Participating Agency Endorsement and Authorization. • s12 E-57 ATTACHMENT B to Purchase Agreement dated 2012 by and between SUPPLIER and PURCHASER. ADDITIONAL SELLER WARRANTIES To the extent possible, Supplier will make available all warranties from third party manufacturers of Products not manufactured by Supplier, as well as all warranties identified in this Agreement and Supplier's Proposal. 13 E-58 • • • • ATTACHMENT C to Purchase Agreement dated 2012 by and between SUPPLIER and PURCHASER. PARTICIPATING AGENCIES Purchaser served ,as, the ei"ad Contracting Agency`` -in` cooperation Iwi'tVNational Purchasing PaAners,`,,it's„subsidiary, FireRescue, GPO, and on behalf of other government agencies that*'sire to access the Master Price Agreement. Supplier must deal directly with any Participating Agency concerning the placement of orders, issuance of the purchase orders;; contractual disputes, invoicing; and ;payment. The Purchaser �is acting as "Lead Contracting= Agency” for the Participating Agencies and shall not be held liable for any costs; damages, etc„ incurred by any oth4er Participating,Agency. The subsequent contract shall be construed to be in accordance with and governed by the laws of the State in which the Participating Agency exists. Each Participating Agency is required to execute a National Purchasing Partners Member Intergovernmental Cooperative Purchasing Agreement ("IGA"), all as set forth on the National Purchasing Partners web site, www.mvnnn.com. under the ZOLL MEDICAL CORPORATION Contract Data Sheet. The • IGA allows the Participating Agency to purchase products from the Supplier in accordance with each Participating Agency's legal requirements. 14 E-59 ATTACHMENT D to Purchase Agreement dated , 2012 by and between SUPPLIER and PURCHASER. Supplier's Proposal (The Supplier's Proposal is not attached hereto.) (The Supplier's Proposal is incorporated herein.) • 15 0 E-Ei0 • ATTACHMENT E to Purchase Agreement dated 2012 by and between SUPPLIER and PURCHASER. Purchaser's Request for Proposal (The Purchaser's Request for Proposal is not attached hereto.) (The Purchaser's Request for Proposal is incorporated herein.) • i16 E-61 ATTACHMENT F to Purchase Agreement dated July , 2012 by and between SUPPLIER and PURCHASER. ZOLL MEDICAL CORPORATION ADDITIONAL TERMS OF PURCHASE 17 E-62 • • • • • r� JORT DATE: September 18, 2012 TO: CITY COUNCIL NGELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: STREET VACATION PETITION - STV 12-02 WOODS - MOTOR AVENUE/LAURIDSEN BOULEVARD ALLEY ABUTTING LOT 7, FOGARTY AND DOLAN'S ADDITION Summary: Consideration of a street vacation petition for unopened right-of-way. Recommendation: After conducting the scheduled public hearing, Council should conduct a first reading of the attached ordinance in support of the street vacation petition citing one condition, 10 findings, and 5 conclusions in support of the action and continue the public hearing and final action to October 2, 2012. Background / Analysis: On September 12, 2012, the Port Angeles Planning Commission conducted a public hearing in consideration of a street vacation petition submitted by Mr. and Mrs. Herb Woods and Mr. FuPak Chuen. The Woods residential development includes a garage that was constructed in the 1950's in the middle of the platted right-of-way thus preventing public use of the right-of-way. The alley does not extend beyond the frontage of the Woods and Chuen ownership as is shown by the attached map. Property to the east of the site is accessible from Lauridsen Boulevard. The property owner to the east is aware of the requested vacation action and has not expressed a concern with the proposed vacation. No utilities exist in the alley right-of-way. Most areas within the City limits that were annexed in the 1960's were subdivisions that contained previously platted unopened rights-of-way. The subject property was annexed into the City in 1961. A 1906 Clallam County Road Statute extinguished dedicated rights-of-way in subdivisions filed between 1890 and 1889 that had not been opened for a period of five years prior to 1906. However, no paperwork was issued for this action so deeds were not created. The City is aware that most title companies do not recognize such statutory vacations when no paperwork has been generated to establish the release of dedication (vacation). Property owners must seek either a quiet title judgment or request a formal street vacation action by the City Council to create G-1 City Council Memo — Woods STV 12-02 September 18, 2012 Page 2 paperwork that is acceptable to title companies and banks. The property owners are therefore • requesting the City take a formal action in this matter to create that paperwork. The City Council's Real Estate Committee met on September 10, 2012, in consideration of this petition request. The Committee agreed to proceed with assisting the property owners in this matter without requiring compensation in order to allow clear title to the right-of-way. The staff report on this matter is attached to this memorandum for your information. Staff will be available to respond to questions. Attachments: Ordinance, condition, findings, and conclusions and maps Staff report G-2 • ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, vacating a portion of alley right-of-way in Port Angeles, Clallam County, Washington. WHEREAS, a petition is on file with the City of Port Angeles to vacate a portion of the Lauridsen Boulevard/Motor Avenue alley abutting Lots 6-9 and 10-13, Block 7 Fogarty & Dolan's Addition to the Townsite of Port Angeles, Washington, as shown on the attached as Exhibit A; and WHEREAS, street vacations are categorically exempt from the requirements of the State Environmental Policy Act (SEPA) rules as set forth in WAC 197-11-800(2)(h); and WHEREAS, a public hearing has been held by the City Council following public notice pursuant to Chapter 35.79 RCW; and WHEREAS, City Council finds that the value of property in Exhibit B is adequate compensation to support vacation of right-of-way described in Exhibit A; and WHEREAS, said vacation appears to be of benefit to and in the interest of the public; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1 - Vacation. Subject to the terms and conditions of this Ordinance, the City right-of-way located as described above and as shown on the attached map Exhibit A, shall be vacated, subject to the condition attached as Exhibit B to this Ordinance. -1- G-3 • Section 2 - Condition. The attached Condition, Findings and Conclusions, identified as Exhibit `B," hereby are adopted and incorporated herein. Section 3 - Compensation. Compensation for this alley right of way vacation is an exchange of property as shown in Exhibit B. Section 4 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. The City Clerk is hereby directed to publish this Ordinance and to file a certified copy with the Clallam County Auditor and the Clallam County Assessor. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the _ day of September, 2012. Cherie Kidd, Mayor • ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: , 2012 By Summary Exhibit A: Map Exhibit B: Conditions, Findings & Conclusions G \LEGAL\e ORDINANCES&RESOLUTIONS\ORDINANCES 2012\19- Laundsen Blvd Motor Avenue wpd -2- G-4 • oft I'd all, Lf)\ I'MIM Mmll- WIF ---n U ",v wo, a im iL In, D7IN I Ow N RAI VC 4X — FT'm, IM A 34F 'pg - 40,7 Al - he` te 4%6 '11� 144 1 vl-.� A, 31� MAlm", E -.<,w , _ � '�=, .a`.��i��l� .,,, W "»`+v;'�„- a " '� :� �� > ,4 "AL, GELES COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT TO: Planning Commission FROM: Sue Roberds, Planning Manager DATE: September 17., 2012 RE: Street Vacation Petition — STV 12-02 — WOODS/CHUEN PETITIONERS: Herb Woods and FuPak Chuen LOCATION: Motor Avenue/Lauridsen Boulevard alley in Block 7 Fogarty and Dolan's Addition PROPOSAL: Vacation of right of way. RECOMMENDATION: 0 Staff recommends that the Planning Commission forward a recommendation of approval to the City Council for the vacation of the alley abutting Lots 6 — 9 and 10 — 13, Block 7 Fogarty and Dolan's Addition subject to 1 condition and supported by the 10 findings and 5 conclusions identified in Attachment A. ISSUE: A petition was submitted by property owners Herb Woods and FuPak Chuen who ovum property abutting the subject platted alley right-of-way. A garage structure was built in the right- of-way in the 1950's by the property owner of 2007 Oak Street (Woods) such that through traffic could not occur. No utilities exist in the alley right-of-way. Property to the east of the site is accessible from Lauridsen Boulevard. The property was annexed into the City in 1961. Information on an early survey of the subject block (Block 7, Fogarty and Dolan's Addition) indicates that the alley was previously vacated while in the County but no paperwork was generated to support that vacation. Most areas within the City limits that were annexed in the 1960's were subdivisions that contained previously platted unopened rights-of-way. A 1906 Clallam County Road Statute extinguished dedicated rights-of-way in subdivisions filed between 1890 and 1889 that had not been opened for a period of five years prior to 1906. However, no paperwork was issued for this action so deeds were not created. While it is true that state statute provided for the self executing vacation of unopened rights-of-way in pre -1889 subdivisions, the City is aware that most title companies do not recognize such statutory vacations when no paperwork has been generated to establish the release of dedication (vacation). Property owners must seek either a quiet title G-6 Woods/Chuen STV 12-02 September 12, 2012 Page 2 judgment or request a formal street vacation action by the City Council to create paperwork that • is acceptable to title companies and banks. In most cases, adjacent property owners have asked the City to formalize the action intended by the statute through the street vacation procedure established under RCW 36.87. Although RCW 36.87 requires the City to be compensated for the vacation of rights-of-way, in instances where the City is simply assisting property owners to clear title to property that was intended to be vacated by statute, monetary compensation has not been charged. The City's Real Estate Committee has supported this action and agreed that compensation should not be charged for this paperwork transaction. DEPARTMENTAL REVIEW: The Fire Department had no objections — emergency access to existing development will not be affected by the proposed vacation. The Public Works and Utilities Department had no concerns with the proposed vacation. PUBLIC COMMENT: The subject right-of-way was posted on August 29, 2012 such that those who might be affected by the vacation would be aware of the intended action. Legal publication also appeared in the Peninsula Daily News on August 31, 2012. The adjacent property owner to the east did visit the office to review the file but no written comments were received as a result of the public • notification process. COMPREHENSIVE PLAN: The Comprehensive Plan establishes the long-range goals and policies of the City. It is the basis upon which City officials are to make land use decisions. Any project proposed in the City must be consistent with the goals and policies of the City's Comprehensive Plan. The Comprehensive Plan and Land Use Map identifies the site as Low Density Residential (LDR). The Comprehensive Plan was reviewed in its entirety in consideration of the proposed street vacation. Specific goals and policies found to be most relevant to the proposal are identified in Attachment "B" to this staff report. ZONING: The Zoning Ordinance is the primary implementing ordinance for the Comprehensive Plan. It establishes what types of uses are permitted and where they may be located in the City. It also establishes minimum design standards for such uses. Like the Comprehensive Plan, any project proposed in the City must be consistent with the regulations of the zone in which it is located. The Zoning Map identifies the site as Residential Single Family (RS -7). Specific zoning requirements are listed in Attachment `B." Attachments: "A" Findings and Conclusions "B" Application is G-7 Woods/Chuen STV 12-02 September 12, 2012 Page 3 ATTACHMENT "A" Condition, Findings, and Conclusions in Support of • Street Vacation Petition - STV 12-02 WOODS/CHUEN Condition: Property owned by the petitioners and right-of-way acquired through the subject vacation shall be combined into one building site per Zoning Lot Covenant prior to the issuance of a quit claim deed for the right-of-way. Findings: 1. A petition requesting vacation of right-of-way platted to serve as an alley in Block 7, Fogarty and Dolan's Addition was submitted to the City on July 17, 2012. The area was platted in 1890, and was annexed into the City in 1961. The right-of-way is 20' in width and 100' in length for a total area of 2000 sq.ft. The right-of-way abuts Lots 6 — 9 and Lots 10 — 13, Block 7, Fogarty and Dolan's Addition. 2. RCW 35.79 requires that a petition for vacation of right-of-way shall be signed by two thirds of the abutting property owners to be considered valid. The petition is signed by 100% of the abutting property owners. 3. The City's Public Works and Utilities and Fire Development Department staff reviewed the petition. No objections or concerns were raised as a result of the review. 4. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right-of-way. Land Use Element, Map Goals, Policies, and Objective Element Goal A is relevant to the proposal. 5. The City's standing policy has been to assist abutting property owners to vacate • unopened rights-of-way that may have been vacated by statute without requiring compensation. 6. The vacating of a street is categorically exempt from a State Environmental Policy Act (SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code. 7. The site was posted regarding the proposed land use action on August 29, 2012, with legal publication appearing in the Peninsula Daily News on August 30, 2012. No written comments have been received. 8. Consolidation of the right-of-way with the abutting property into one building site following vacation can be accomplished by filing a Zoning Lot Covenant. 9. The Port Angeles City Council set a public hearing date for action on the street vacation petition by Resolution on August 21, 2012. 10. The Port Angeles Planning Commission held a public hearing on the proposed street vacation on September 12, 2012. Conclusions: A. Vacation of the subject portion of alley will not alter access to properties in the area for emergency purposes, nor will the proposed vacation result in a change in daily service needs to existing properties or prevent the public's use of the alley to public facilities. 0 Woods/Chuen STV 12-02 September 12, 2012 Page 4 • B. No compensation is required for this vacation request as it was intended that the property be vacated under the 1906 Clallam County Road Statute. The action will provide the property owners with title to the right-of-way that was intended by the 1906 statute. C. The vacation will place unneeded property on the City's tax roles and complete an action that was intended under the Clallam County 1906 Road Statute. D. As conditioned, site consolidation will appropriately combine the vacated right-of- way with the abutting property into one building site. E. The proposal is consistent with the goals and policies of the City's Comprehensive Plan specifically Land Use Map Goal, Policies and Objective Element Goal A. 0 G-9 Filing fee: $325 File # ,� '? Date Reed ,zj CITY OF PORT ANGELES STREET VACATION PETITIQ:k IAUG 2 9 2012, CITY OF POkTT _Nf-- LE, Dept. ott smTur; ty Development TO: The City Council of the City of Pori Angeles: We, the undersigned petitioners, request that the following described part of � � : , �°? �_&> tib Y in the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW. The right -4f -way is legally described as: a,)c f ID � ti /n 0, -• ' ' Ocz. x There are cg� owners of property abutting said right-of-way. The undersigned petitioners are the owners of interest in real estate abutting the above described area. Name Name and'sign fE?/"D yyc (Print Name and sign Address ,2 on 7 _�5, ria The undersigned petitioners constitute more than two-thirds of the owners of said abuttini property. WHEREFORE, the petitioners prays that proceedings be had hereon for the vacation of said area of Respectfully submitted, PHONE NO. (3 to )±ao jr-1 (signature) DATE J/ ryj .-� ';� - l 2 G-10 • • C C )ORT DATE: SEPTEMBER 18, 2012 TO: CITY COUNCIL GELES FROM: BYRON W. OLSON, CHIEF FINANCIAL OFFICER SUBJECT: 2012 BUDGET AMENDMENT #1 Summary: The 2012 Budget is being amended to reflect actions required to adjust the revenues and expenditures to better reflect current economic conditions and the actual revenues and expenses the City currently estimates for fiscal year 2012. Recommendation: Review and consider the information on Amendment #1 to the 2012 Operating Budget, conduct the first reading and continue to the October 2, 2012 meeting . Background/Analysis: Over the last few months, Council has held three workshops focusing on the current status of the 2012 Budget and staff projections for year-end 2012. In those Workshops, staff advised Council that a number of factors were impacting the 2012 Budget on both the expenditure and revenue sides of the ledger. For the General Fund, among the items highlighted for Council was the projected reduction of sales tax revenue of approximately $120,000 due, in part, to the continued weak economic conditions of the local, state and national economies. One-time accounting charge of approximately $170,000 on utility tax will allow the City to eliminate the need to accrue revenue at year-end and then reverse the accrual at the start of the following year. A reduction in Building Permit revenue of approximately $105,000 due to significantly less construction activity and a loss of approximately $26,000 from the state shared revenues for Liquor Profits as a result of recent legislative changes to help balance the State budget. In addition, the City also received some additional funds over and above the original projection for telephone tax litigation ($55,000) and the City's share of the profits from the State's sale of liquor stores ($36,000). On the expenditure side of the General Fund, a number of changes were required to be made to reduce spending to off -set the reduction in revenue. The largest cost driver that required adjustment was additional expenses associated with Criminal Justice; in particular were the costs for housing inmates in the Clallam County Jail and/or the Forks jail. By year-end 2012, we are currently projecting those costs H-1 2012 Budget Amendment #1 September 18, 2012 Page 2 of 5 • to be nearly $200,000 above the original 2012 budget. Other additional costs included payout and recruitment costs for both the City Manager and Chief Financial Officer vacancies and over 200 smaller adjustments (both positive and negative). In addition to the changes to the 2012 Operating Budget required for the operating expenditures and revenues; we are also "de -coupling" the operating budget from the capital budget to allow for greater clarity and transparency in both budgets. The operating budget for the General Fund and all of our other funds are relatively simple in nature with revenues coming from taxes and fees that pay for salaries, benefits and operating supplies for our "on- going" programs and services that range from public safety to the delivery of water and electricity to our customers. In many ways, the City's operating budget has many similar aspects as your personal budget. The operating budget also has a clearly defined start and end of its fiscal (calendar) year. As an analogy, you might liken the operating budget to a "vertical" budget with clearly defined columns and rows with appropriate sub -totals and totals. Our capital budgets are much more complicated with projects frequently lasting for more than one year and beyond. In addition, our capital budget has a variety of revenue sources including tax funds, rate payer contributions, loans, and grants that may be targeted to specific portions of a capital project or to a specific time frame. Because many capital projects extend beyond a single calendar year, it makes it more difficult to present a capital budget that gives the full, total cost of a project in a fiscal year format. The analogy I would use for a capital budget is a "horizontal" budget with rows, columns and sub -totals by year and a total project budget that lays out our full financial commitment for the project and the corresponding timeline for the expenditures. In the near future, we will bring the capital budget forward to discuss and review the following items: • Total project budget (by phase if a multiple phase project) • Revenue Sources o Committed o Projected o Un -funded Expenditures: o Committed o Projected o Un -funded In this manner, Council and the public will have a much better ability to understand the full costs of our capital projects (and their various phases), the funding mix required to pay for the projects and the amount of revenue that remains outstanding as un -funded. With the changes as proposed in 2012 Operating Budget Amendment #1 (excluding capital funding) we see the following: H-2 • 2012 Budget Amendment #1 September 18, 2012 Page 3 of 5 Funds Fund IDiv. I Name/ Description Balance Est alancel Rest_rfCie_d Committed_ • • .NERAL rUND (Note: Divisional i6tals for reference only), Beginning I Revenue Fund Satance• Balance Est alancel Rest_rfCie_d Committed_ _ I Balance Est 320,158 Assigned ------- ----------__ Unassigned _ 0 Sub -Total Fund Balance )01 1260 Gf Council 001 1210 IC,tyMonager 001 001 1111 1220 Customer Com_mrtment_ Humor, Resources 001 001 1230_ 1390 Citygerk__ Communit service 001 001, 2001 2010 Fs ance-Revenue_- Finance Administration 001 001 2023 2025 Accountm Customer5ervice 001 001 2080 2091 Reprographics__ Non -De artmentol 001 2099 General Unspecified 001 3010 G2 Attome 001 3012 Jail Contributions 002 001- 30_2_1 4010 ____ _ ProsecutionIrl Planning 001 001 _ 4020 4030 Building_ Code Compliance DOi 00I 501_0 5011 Po_1rceAd_m_in_rstration PenCom/Ca rtal Trans rs 0_01_ 001 5021_ Police Investigation 5022 Police Patrol 001 - --- 01 5026 ---' 5029 5029 Police Peserves & Volunteers -------- ---"--- Police Records 001 5050 Police Face lrti es Maintenance 001 6010 Frre Administration 001 6012 Frreln ter overnmental Servivices 001 _ 001 6020 _ 6021 _Fire Suppression Fire Volunteers 001 001 6022 S_pecio/Oaeration_s___ 6030 lFirePrevention 001 _ 001 60_40 6050 Frre7rarmng ------_--- ----- - _ ------- Fire Facilities Maintenance 001 _ 001 6060 7010 F_ire£mer�ercyManaqement _ _ _ __ _ - Public Works Adm inrst to ti on 001 7012 Public Works CIP 001 8010 ParksAdmmrstmbon 001 8011 Semor Center 0_01_ 01 _ 8050 8080 Dr View Cemetory __ ___ _ __ - -- lParkFoc,litles 001_ 001 __ 8090 Manne ti eCe_nter__ 8112 Senor Center Facilities 001 -- - 001 8130 - - 8131 Custodroi/Janaonol Services -- -- - - - - -- - - ----- ----- Central ServrcesFacrtmes 001 -- 001 8221 - 8222 Sports Programs ------ ---- --------- Special Events 001 8224 YouthlFamil Programs 001 TOTAL General Fund 2012 Adopted Budget> Beginning I Revenue Ex endftures Ending Balance Est alancel Balance Est. X2012 Budget - Amendment #1 "" Beginningl Revenue Expendituresl Ending alancel I I Balance Est 320,158 H-3 320,158 _ 0 _ 338,330 2gH96 250,000 250,000 250,000 250,000 728,15_3_ 725,519 668,223 726,573 4,200 397 3,332,189 4 42I 099 3,507,980 5,498,708 4,297,708 i 5,677,652 4,509,449 43,018 68 382 43,018 68,682 440,001 358,865 440.002 373,942 0 8,898 _ 0 -- -234,042 ------- 0 131,727 0 151,227 5,000 164,896 0 54,125 0 59,125 13,745,115 0 _ ' 13,443,477 0 0 544,256 0 566,326 _ 0 776,183 A 0 679,828 0 1,034,915 0 1,039,6-99 Q I05,367 , 4 - 0 105,367 0 45100 0 45100 0 36,000 0 36,000 575,428 460,324 562,428 428,868 0 510,000 0 707,000 _19,500 _ _518,891 !_ - i_ -_-_ 20,330_ -__508,036_-_______ 82,525 365,507 101,806 365,814 313,000 729,613 206,500 634,467 0 41,800 0 41,114 -' - - ----- - 0 '---- - -- ----- 345,539 - --- - '-"-- _--- - - i--' ----- ------- 300 -- 354,801 - _3 - - --- ------ - 250,000 889,512 t i 215,000 689,512 -- -- - - 0 _--480,365 _913,814 - .......... 0--' 855,280 ---_----- Z925,611 476,665 2,958 083 0 18,080 0 11,250 37,050 517SI2 23,050 546,527 0 5,010 0 5,020 123,904 351,862 197,045 398,276 0 393162 0 1 393,162 86,709 1,463,037 104,709 _ 1,470,876 8,840 58,425 8,840 63,847 ----- -------0 ---3,725_ ----------_ '_-- ----0 - -2,225 -'--- 5,700 141,554 6,000 53,796 ---' 0 44862 t-----" ----------0 -----'41862 ------" ------- ---'-- 0 ---' 3,060.---- ------� ------------0 1,344 634 '142,022 1,374,623 ----2,660 2,026,670 0 48 n00 Q 48,000 62,750 272 524 62,250 270,302 46,864 141,000 49,190 140,894 - -- ---- - - - 132,3_00244,378 1 --1 -� --- -- --- ------- 130,5_40 - - - _'__174,393 --- 54,000 509,305 55,000 1,482,951 0 20,250_;_-___-__-0 20,250 0 33,764 i 7,887 41,208 234,300 --25 _ _ 382,330 _ _ _ _ _ -_ 23x,300_ 760 142,66629,760 -_ _ _385,000_ 12-9,563 _- 65,000 130,039 70,000 143,076 53,500 109,470 j ^� 58,000 109563 63,062 159,2 63,062 155,515 10,997,416 18,299,325 19,500,325 1 8,595,416 , 11,355,304 17994,781 19,162,984 9,018,898 H-3 2012 Budget Amendment #1 September 18, 2012 Page 4 of 5 A-,„. Furl°7 ftr Fund JDlv. Name/ Description _ Street Fund Economic Development Fund l 105 106 _ Real Estate Excise Tax-1(REET-1j Fund-_____ Cultural Resources (Archaelo ist) Fund IECIAL REVENUE FUNDS ` .�` � `° „gig 3 101 Lodging Excise Tax Fund 102_ 103 _ Street Fund Economic Development Fund l 105 106 _ Real Estate Excise Tax-1(REET-1j Fund-_____ Cultural Resources (Archaelo ist) Fund 107 PenCom Fund ISO Elec Rural Econ. Development Fund 160 Real Estate Excise Tax -2 (REST -2) Fund 172 -178- - Port Angeles Housing Rehab. Fund -" Firearms Range Fund --- ---- --- -- 182 _ 184 Drug Task Force Fund - _ - Senior Center Maintenance Fund TOTAL Special Revenue Funds rtcwr ccouirr ri lninc 211 _ _ 2001 GO_ Bond -_-_Refunding Fund (Sr. Ctr./Fire_ _Ha 212 Water Utility Fund 2005 GO Bond - Refund, Fund(Libraryl 214 --12005 LT_GO Bond Fund_ (W.U.G.A.) 215 Solid Waste - Landfill Utility _F_u_nd Storwater Utilit Fund m 2006 LTGO Band (Prop. Acquisition) Fund C 10 1 PLL Ueat Service h unas ITERPRISE)VIUT]U Y FUNDS 401 Electric Utility Fund 402 Water Utility Fund 403 Wastewater Utility Fund 404 Solid Waste - Collections Utility Fund 405 406 Solid Waste - Landfill Utility _F_u_nd Storwater Utilit Fund m II09 412 INIedici Utility Fund_ _ lWastewaterTreatment Plant Utility Fund 421 -- --- - 431 Conservation Fund ---- -'--- ------ --------------------- Telecommunications Fund TOTAL Enterprise / Utility Funds `, ',i ,- 2012 Adop$ed Budget ,' _ , - BeginningRevenuel Expenditures Ending [Balance Est I I Balance Est. 2012 Budget -- Amendment #1 Be imingi Revenue Expenditures I Ending Balancel 470,350 I I Balance Est 52,624 470,150 351,960 ! 170,814 ; 58,417 470,350 351,960 ._.•1,...•_ 176,807 222,804 --1,780,197 1,800,197 202,804 1__2_79,951 -_-_ -- - --3,393 -1,736,691 871,8fi7 144,781 _ 4,571,152 325.581 325.581 2,837,033 _._ 2,059.760 4,317- 4,917,907 317,550 2,835 917 2,399 540 __ 103,862 ____-112,191- 727,073 _ 185,795 30_,258 9_6,269 76,200 60,795 111,674_ 235 560 59,183 156108 138 635 ! 242898 _ �; o13ff `2 356 _ 24S'24 0 596,675 2,414,027 2,582,564 ! 428,138 812,683 2,385,824 2,564,493 634,014 142,464 3,407 50,000 1 95.871 F164,638;1 „ =' 1,800 166,478 '�,>'i. 0,a 102,468 112,556 212,665 1 2,359 95,509 76,250 87,66, 84,094 225,513 76,223 299,300 2,436 213,361 46,804 274,300 47,281 9,877 3,500 53,658 1 `=' 49,889 >>' 4,950 59835) ,'0 _8,949 5,175 7,500 ; 6,624 846_1 2,125 2,293 r 371 r.AC ---- 713 G ara Tan --- a a nor; r:77 3,006 ' 3 ton 3A3 1 --49 595 .... .10 ~- - - 600 - - 7,887 o cam: n- 42,208 i r-ro ne, CLOSED FUNDS Fund 106 - Transfer assets to Fund 7,504 Fund 150- Transfer assets to Fund #103 Fund 178- Transfer assets to Fund #002 Fund 182 - Transfer assets to Fund #001 49,139120,25_0 349,450 1_66,904--__2,48_5 _45,613_ _12_0,700_ --- - 166,901 _ --286,704 (591) 5,436 286,929 286,704 5,661-' 3,757 286,800 1,496,546 - -- 3,853 - --3,393 - -251,534 - 249,170 j 5,757 - 2,405 251,469 249,171) - - 4,704' 715,866 68,360 86,891 697,335 718,430 68,000 86,89 L 699,539 773,834 727,073 789,669 711,238 770,205 726,969 789,669 707,505 332 7,188,130 7,049,170 35,613_568 36,381,677 D63 2,875,484 ! 3,241,640 5,755,505 6_39Q,323 ')I? ' 1n i l a rut? A 17c. cnF c non orn 1 c can ocn _4,965,684 5,365,73_7 5,437,871-4,893,550, __5_,223,858 5,373,2006,10_4,263 _4,492,7_95_ 349,450 781,827 956 801 265,083 656,604 825,500 1,438,351 43,753 _ 44,_720 1,496,546 - -- _ 1,4965461 44,72_0 _ 63,388 1,566,_89D - -89,500 1,584,923 4_5,355_ 7,856 757 91,687 259,529 7 689,415~ 7,897,034 155,108 258,529 7,728,005 989,877 -----0 1,613,339 ----- 1,428,950 -------0 1,174,266 -- ---- 679,389 2,34_6,011 ---55,001) 1,203,973 -----54,813--- 1,821,430_ - ----187 0 1 o , i-------0 29,225,770 60,959,251 60,605,142 - 36,868,822 31,971,561 59,960,074 63,636,865 28,294,770 I' RNALSER%nCE FUNDS 501 11 1 Eq uipment Services 502 Information Technology S03_ _ Self-insurance 504 Cultural Resources (Archael u Fund 1,767,687 TOTAL Internal Service Funds lr' DUCfARY FUNDS ,.;Ak i ) 601 _ _ Cemetary Endowment Fund 602_ 650 _ _ Firemen's Pension Fund Off -Street Parking Fund 652 Esther Webster Fine Arts Center Fund 657 Utilities Voluntary Contribution Fund TOTAL Fiduciary Funds SUB -TOTAL ALL FUNDS Reserves - Designated Reserves Used TOTAL ALL FUNDS Beginning balances for Utility Funds have been restated to exclude reserves for Utility Capital. 4,668,449 1,324,752 1,840,092 4,153 109 5,577,892 1,153,831 2,500,258 4,231,465 769,494 1 1,113,055 1,249,482 633,067 ; 1,087,707 1,111,980 432,000 1,767,687 1,295,964 5,411,800 5,411,800 1,295,964^i 1 1,293,501 5,160,288 5,160,000 1,293,789 To Be Created 6 Ordinance in 2012 ! 242,898 2,350 155,108 90,140 6,733,907 7,849,607 1 8,501,374 6,082,140 8,201,998 7,428,449 8,247,366 1 7,383,081 • 379,040 3,262 ----- - - 0 i ---- 382,302 i - -- 381,005 - - - - 3,600 - - -- -0 - - - 384,605 616,411 -----25,799-__ 151,568 , 490,642 ' 624,788 - -24,276 151,568- _ -- 497,496 0 0 0 0; 0 0 0 0 673,119 19$355 178,532 692,942 , 670,239 206,400 229,8 0 646,789 0 0 0 0 0 0 0 0 1,658,570 2Z7,415 330,100 ! 1,565 BB6 1 1676 032 234,276 381418 1,528,890 55,711,142 93,131,952 98,213,232 57,017,805 60964,718 I 91,470,943 1100,755,331 50,512,127 - ---� - - - - - - -- - 9,284,388 - - 55,711,142 98,213,232 98,213932 57,017,8051 I 60,964,718 100,755,331 100,755,3311 50,512,1270 int • • 2012 Budget Amendment #1 September 18, 2012 Page 5 of 5 We anticipate a final budget amendment in November/December that will incorporate any future changes to our operating revenues and expenditures in the remaining 3+ months of 2012. We will also be monitoring our financial position very closely to identify any trends, positive or negative, that may require further adjustment or change to our current program and service delivery plan. H-5 • ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending the 2012 budget and funds. WHEREAS, the Annual Budget of the City of Port Angeles for the year 2012, was adopted, approved and confirmed on December, 2011 in Ordinance 3443 in the mannerprovided by law. WHEREAS, now there exists an emergency that could not reasonably have been foreseen when the 2012 budget was adopted. WHEREAS, the facts constituting the emergency are: Unanticipated additional revenue due to the sale of state-owned liquor stores.- Unanticipated tores: Unanticipated additional revenue from the telephone tax issue; Unanticipated reduced revenue from sales tax; • Unanticipated additional expenditures for jail and criminal justice costs; Unanticipated additional costs for employee payout, recruitment and interim staffing for the City Manager and Chief Financial Officer positions. WHEREAS, these facts require amendments to the adopted budget in order to meet the expenses of governinent of the City for the fiscal year ending December 31, 2012. NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The City Council declares that an emergency exists. Section 2. The 2012 budget appropriations for each separate fund as set forth 3n Ordinance 3443 are hereby amended, and funds are opened and closed, all as shown in the; H-6 s Exhibit A attached hereto. • Section 3. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to la -v. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all members of the legislative body at a regular meeting of said Council on the day of September, 2012. ATTEST: 7anessa Hurd, City Clerk PUBLISHED: By Summary Cherie Kidd, Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney G LE(i1t,n 0RDPNMNfES&RE1;0T'€100'; ORDTN \'ACES 2OE1,20- B— d--Llmerni—v 6828 I? pd • -2- H-7 GELES WAS H I N G T- O N, CITY COUNCIL MEMO DATE: SEPTEMBER 18, 2012 TO: CITY COUNCIL FROM: BYRON W. OLSON, CHIEF FINANCIAL OFFICER SUBJECT: AUTHORIZING CREATION OF NEW FUNDS AND CLOSING OF SELECTED EXISTING FUNDS Summary: To comply with the recommendations of the State Auditor's Office and to bring the City into compliance with the Government Accounting Standards Board (GASB) Statement No. 54, the City is required to close some of its existing funds as they no longer meet the criteria to be considered "special revenue" funds and we need to create a new internal service fund to house the activities of our archaeologist. In addition, we are proposing to consolidate Special Revenue Fund #150 Electric Rural Economic Development Fund with Special Revenue Fund #103 -Economic Development Fund because they have nearly identical purposes. Recommendation: Review and consider, conduct the first reading and continue to October 2, 2012, the creation of a new internal service fund and the closing of four (4) special revenue. Background/Analysis We need to make some adjustments to various City Funds to take into account recommendations from the State Auditor on compliance with the Government Accounting Standards Board (GASB) Statement No. 54. In that pronouncement from GASB, they re -defined and clarified what constitutes a special revenue fund. Currently, we have three special revenue funds (Fund #106 -Cultural Resources [Archaeologist] Fund; Fund #178 -Firearms Range Fund and Fund #182 -Drug Task Force Fund) that no longer meet the criteria to be classified as special revenue funds. Detailed below are the actions planned for the above referenced funds: Fund #106 -Cultural Resources (Archaeologist) Fund: With the loss of grant revenue, this fund no longer has a dedicated source of funding that qualifies as "special revenue." The fund will be closed and a new internal Service Fund will be created (Fund #504 -Cultural Resources [Archaeologist] Fund) to allow for the tracking of both funding resources and expenses associated with the work performed by our archaeologist on City -owned projects as well as when we contract -out his services to other local agencies. XMI • r� 0 2012 Budget Amendment #1 September 18, 2012 Page 2 of 2 • • Fund # 178 -Firearms Range Fund: • • The Firearms Range Fund will be closed and its fund balance (2012 Beginning Fund Balance: $47,281) will be moved into the General Fund as an "assigned" component of the overall General Fund Fund Balance. • Fund #182 -Drug Task Force Fund: The Drug Task Force Fund will be closed and its fund balance (2012 Beginning Fund Balance: $8,949) will be moved into the General Fund as an "assigned" component of the overall General Fund Fund Balance. We are also recommending the closure of Fund #150 -Electric Rural Economic Development Fund and the transfer of its beginning fund balance ($142,464) to Fund #103 -Economic Development Fund. The mission of both funds is substantially the same and we can provide for any needed/desired cost tracking through the accounting system. H-9 • ORDINANCE NO. AN ORDINANCE of the City Council of the City of Port Angeles, Washington, to close certain funds byrepealing Ordinance 3352, Section 1 of Ordinance 3024, Section 1 of Ordinance 2812, and Section 2 of Ordinance 2556; transferring the remaining balances; and creating one new Internal Service Fund. WHEREAS, in order to implement best financial practices for compliance with Government Accounting Standards Board (GASB) Statement No. 54 and to accommodate needed changes in the City's 2012 budget structure; the City finds it necessary to create one new, fund and close four existing funds. NOW, THEREFORE, the City Council of the City of Port Angeles does ordain as follows: 0 Section 1. Ordinance No. 3352 establishing the Cultural Resources (Archaeologist) Fund is hereby repealed. All monies retraining in this fund shall be transferred into the new Internal Service Fund created by Section 5 of this ordinance. Section 2. Section 1 of Ordinance 3024 establishing the Electric Utility Rural Economic Development is hereby repealed. All monies remaining in this fund shall be transferred into Fund #103 the Economic Development Fund. Section 3. Section 1 of Ordinance 2812 establishing the Law Enforcement Fire Arms Range Fund is hereby repealed. All monies remaining in this fund shall be transferred into the General Fund. Section 4. Section 2 of Ordinance 2556 establishing the Drug Task Force Fund (Fund #182) is hereby repeated. All monies remaining in this fund shall be transferred into the General Fund. • -1- H-110 • Section 5. There is hereby established in the City Treasury a new fund entitled Internal Service Fund - Cultural Resources (.Archaeologist) Fund for the fiscal administration, accounting and tracking of funding resources and expenses associated with work performed - by the City archaeologist. The Director of Community and Economic Development is charged with the administration of the fund created in this section. Section 6 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 7 - Effective slate. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take • effect five days after its publication by summary. • PASSED by the City Council of the City of Port Angeles, Washington, at its regular meeting on the day of October, 2012. ATTEST: Janessa Hurd, City Clerk Cherie Kidd, Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: By Summary G LECs \Ld ORUI\ \VCES.CRESOLLTfoVS 6RUT� \tiCES 2tV€2'21 - F3md 0o-09'_5SO upd D—c b 31 20fA -2- H-11 SORT DATE: September 18, 2012 TO: CITY COUNCIL VGELES FROM: TERRY GALLAGHER, CHIEF OF POLICE SUBJECT: ORDINANCE AMENDMENTS / DOWNTOWN ON -STREET PARKING Summary: In response to complaints from the downtown community, the Police Department investigated parking ordinance amendments intended to resolve the different issues of concern. We are proposing amendments to Chapter 10.20 of the Port Angeles Municipal Code and, more specifically, Section 10.20.090 which is concerned with on -street parking restrictions. These proposed amendments are supported by the Port Angeles Downtown Association and other downtown stakeholders. 10.20.090(0) adds a "move -to -evade" section to the ordinance, which is explained in more detail below. 10.20.090(D) places a limitation on the on -street parking time allowed for those vehicles displaying a current and valid special disabled person's card, decal, or license plate. Previously, there was no limitation on the amount of time a vehicle could remain parked on the street when such a card, decal, or license plate was displayed. Recommendation: Conduct first reading; continue to October 2, 2012. Background / Analysis: In November of 2011, the Port Angeles Downtown Association (PADA) Board of Directors sent a letter to then City Manager Kent Myers asking that the City consider amending the Port Angeles Municipal Code parking ordinance to include a "move -to -evade" ordinance. The PADA recognized parking must be regularly available in a business district for businesses to operate successfully. The purpose of on -street parking restrictions and related parking enforcement is to ensure parking spaces are consistently available to the shoppers so necessary for a business community to thrive. Parking ordinances generally require a parked vehicle be moved within a certain period of time so parking is available to shoppers on a regularly occurring basis. Two and three hour limits are common. At the end of the allotted time, a vehicle is required to move or that vehicle can receive a parking ticket. A problem arises when vehicles are moved incremental distances, avoiding a ticket but defeating the intended purpose of the ordinance. Incremental distances can mean moving a vehicle one parking space or, at times, just a foot or two. The PADA and the Police Department H -12 • • • • ORDINANCE AMENDMENTS / DOWNTOWN ON -STREET PARKING PAGE 2 endorse the passage of a "move -to -evade" ordinance as proposed in 10.20.090(C) so the problem represented by violators who deliberately park their vehicles in a manner intended to take advantage of the law as it currently exists can be addressed through more direct enforcement action. The second amendment before the Council places restrictions on the amount of time a vehicle displaying a disabled person's card, decal, or license plate can be parked on a City street. Currently there are no restrictions in place and some vehicles displaying such card, decal, or plate are being parked for days, and/or weeks, at a time in the same parking stall. RCW 46.19.050 allows for a time limitation to be imposed on vehicles displaying a disabled plate or other identifier. In part it reads as follows: (5) Time restrictions. A local jurisdiction may impose by ordinance time restrictions of no less than four hours on the use of nonreserved, on -street parking spaces by vehicles displaying the special parking placards or special license plates issued under this chapter All time restrictions must be clearly posted. The Police Department has received a number of complaints over the years about vehicles displaying disabled plates/decals being parked for lengthy periods of time, most often in the • vicinity of the Lee Plaza. The law as currently constituted does not allow for any enforcement action in this instance and businesses in the area that are dependent on consistent traffic flow have been frustrated. On September 6, 2012, I spoke to Pam Tietz, the Executive Director of the Peninsula Housing Authority (PHA). We discussed the complaints received at the Police Department and our intention to pursue an amendment to the PAMC that placed restrictions on the on -street parking of vehicles bearing disabled plates or decals. I spoke with Ms. Tietz to determine if such an amendment would negatively impact the residents of Lee Plaza, a building under the control of the PHA. • Ms. Tietz told me there are ample parking options in the downtown for Lee Plaza residents. She said the $20.00 monthly fee associated with the purchase of a parking permit was an acceptable option for Lee Plaza residents. Ms. Tietz also said the proposed amendment that placed a time limit on the parking of vehicles bearing a disabled plate/decal "would solve several long standing issues in the area." Ms. Tietz was in support of the amendment. If this ordinance amendment is approved by Council the Police Department: • Would notify the residents of the downtown, to include the Lee Plaza, of the ordinance change. This would be done by letter to the Lee Plaza and to the various downtown associations. • After the education period, the Department would enter a warning phase. During this phase tickets would not be issued. The goal would be education. • Tickets would be issued only after the educational and warning elements were satisfied. H-13 ORDINANCE AMENDMENTS / DOWNTOWN ON -STREET PARKING • PAGE 3 In brief, the two proposed amendments enjoy the support of the downtown community. Further, the Police Department believes the amendments would enhance our ability to resolve (through enforcement) certain long-standing parking issues in the downtown. The proposed amendments are the result of a collaborative problem -solving effort on the part of the PADA and the Department's Downtown Resource Officer. • • H-94 2011 BOA -RD OF DIRECTORS Jack Harmon, •President Victoria Express 360457-9617 Charlie Smith, Vice President Lindberg & Smith Architects 360-452-6116 Richard Stephens, Secretary Peninsula Daily News 360-417-3544 Bob Lumens, Treasurer Northwest Fudge & Confections 360-452-8298 Melissa Abrams Rissa's Barely Consignment 360-797-1109 Vicki Adams Sound Bikes & •Kayaks 360-457-1240 Eric Brown Brown's Outdoor 360457-4150 e Fuller 8978 Lauren Jeffries -Johnson Udjat Beads 360-4175489 Grace Kauffman Sterling Impressions Photographic 360-417-3001 Robert Nicholls Whits Crane Martial Arts 360477-4926 Andrew Schwab Anime Kat 36D-797-1313 Brian Winters E -Z Pawn 350-452-9062 Barbara Frederick Executive Director 360457-9614 201k urel x 582 x 5B2 FlWgeles, WA 98362 PORT ANGELES 1 - ' OWX&I ASSOCIATION November 14, 2011 Kent Myers City Manager City'of Port Angeles POB 1150. - Port Angeles, WA 98362 Dear Mr. Myers: Rece,1V. C ity of Por MY/ t Angelte$ Re; Change to City Parking Ordinance The Port Angeles Downtown Association Board of DirectQrs and its Parking Committee is requesting that the City of Port Angeles amend the current Pa> king' Ordinance to in- clude a "move to evade" provision to help facilitate parking enforcement in the down- towjiL Currently, the Ordinance does not address this issue, It is our belief that this provision will be benefi- cial to allbusinesses in downtown to insure the mwamum use of available public park- ing for the use of our customers: John Nutter, Downtown Resource Officer and member of the,PADA Parking Commit- tee, has provided examples of verbiage from other communities to the committee. A& ditionally, he haslalked with Chief Gallagher and provided the examples to him and the city legal department for review. We ask for your support in the implementation of the change to the ordinance and look forward to working with the City to finalize the amendment and proceed to approval by City Council. If you have questions, please contact Jan Harbick, Parking Committee Chair, 452-8248 or)an Cl seasrrtt.com 'ncerely Pk Harmon esident Phone; 360-457-9614 Email: director@partangelesOgwntoWti.com H - 15 www,portangelesdowntovun.com _ onr rnsrrFax !s to dc�cla and rnriwtc a ll�altll� axd ro trns�r 25owxtawx • ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 10.20 of the Port Angeles Municipal Code relating to Parking. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 2451 and Chapter 10.20 of the Port Angeles Municipal Code are hereby amended by amending Section 10.20.090 PAMC to read as follows: 10.20.090 - Limited time zones—Use and violations. A. Between the hours of 9:00 a.m. and 6:00 p.m. on all days of the year except Sunday, New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, the day immediately following Thanksgiving Day, and • Christmas Day, no vehicle shall be parked in a limited time zone in violation of the terms of this chapter. B. It shall be unlawful for any person to park a vehicle in a limited time zone for a period exceeding the maximum time for parking. C. This sub -paragraph C shall apply within the Parking and Business Improvement Area as defined by PAMC 3.72.020 Exhibit A . In addition to all other parking restrictions, when the posted time -limit restriction shall have elapsed, and a vehicle is parked again in the same Lty street or the same city parking lot, the vehicle shall be construed to have remained stati ona City parking lot is defined in PAMC 10.20.030 D. This sub -paragraph D shall apply within the Parking and Business Improvement Area as defined by PAMC 3.72.020 Exhibit A, pursuant to RCW 46.19.050. A time limitation of four (4) hours is imposed on parking in limited -time, non -reserved, on -street parking spaces ba vehicles displaying a current and valid special disabled person's card, decal, or license plate when such time restriction is clearly posted. Section 2 - Severability. If any provisions of this Ordinance or its applications to any person or circumstances is held to be invalid, the remainder of the Ordinance or -1- H - 'I 6 • • application of the provisions of the Ordinance to other persons or circumstances is not affected. • • Section 3 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of September, 2012. Cherie Kidd, Mayor ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: By Summary G \LEGA[.\a ORDINANCES&RESOLUTIONS\ORDINANCES 2012\07 - Repe long 03 05 12 wpd -2 H-17 • • • PORTANGELES W ASH I N G T O N, U.S.A. CITY COUNCIL MEMO DATE: SEPTEMBER 18, 2012 TO: CITY COUNCIL FROM: BOB COONS, HUMAN RESOURCES MANAGER SUBJECT: HEALTHY FOOD AND BEVERAGE POLICY / CITY WELLNESS PROGRAM Summary: The City's Wellness Program is a component of the medical plan, purchased through the Association of Washington Cities (AWC). The Wellness Program is comprehensive and includes on-site health screening, health questionnaires, wellness events, educational materials, nurse hot-line, and reimbursement for certain fitness and exercise programs. The City is now seeking to create a healthy food policy to enhance options for employee's food and beverages choices for city sponsored meetings, events, and activities. This policy would apply for food and beverages purchased with City funds. Recommendation: Pass a resolution authorizing a Healthy Food and Beverage Policy to incorporate into the City's Wellness Program. Background / Analysis: The City purchases our medical benefits from the Association of Washington Cities (AWC). Incorporated into the medical plan are comprehensive preventive care and wellness benefits. It has been a long known fact that through preventative medical care and regular medical visits we identify potential health problems and can treat them early which reduces more extensive medical costs. The primary goal of the wellness program is to educate employees to understand how to make healthy lifestyle choices involving diet, exercise, and addressing medical risk factors early on through prevention. The City regularly has meetings, events, and activities where food and beverages are purchased and served to those in attendance. Because the City is fully supportive of a healthy culture in the workplace, we need to establish guidelines to demonstrate that support and encourage employees and the public that diet is important, thereby provide healthy food and beverage options at these meetings and events. Almost daily we see educational material and medical studies supporting dietary changes recommending foods with less sugar, reduces trans -fats and cholesterol, reduced salt, and other healthy options. We are becoming a much better and well-educated purchaser of food and beverages and read the labels to identify what we eat. CITY WELLNESS PROGRAM — HEALTHY FOOD POLICY Page 2 In an effort to further develop a "Healthy Culture" in the work place, AWC's Wellness Program has expanded the past year to encourage employers to develop a healthy food and beverage policy. This requires the City Council to pass a resolution creating such a policy, which become guidelines for serving food and beverages purchased by City funds, provided at staff meetings, City Council meetings, training workshops, and City sponsored events. The policy provides that we offer healthy options; it is not intended to force only certain types of foods or drinks. Also, what individual employees bring to work on their own is not covered by this policy and exempts certain special occasions such as birthdays or similar celebrations, where it is traditional to serve cakes, cookies, and other such foods. We are trying to provide healthy options where few if any currently exist. So often we only see donuts, bagels, and cookies served. These may still be available under the new policy, but even these can be reduced fat, trans -fats, and low calorie options. We are also aiming at modifying the options in vending machines to offer options that are healthy versus strictly candy bars, cookies, and high-fat / high -calorie snack foods. • Passing this resolution will incorporate the Healthy Food and Beverage Policy into our Wellness Program and assist the City in meeting our goal of earning the AWC Well City Award once again and earn a reduction in the medical insurance premium. Establishing a Healthy Food/Beverage • Policy is a requirement of the AWC for our Wellness Program for 2013. Attachments: Healthy Food and Beverage Policy & Resolution JWA 0 CITY of PORT ANGELES EMPLOYEE HEALTHY FOOD AND BEVERAGE POLICY This policy shall become effective: September 18, 2012 Established and approved by the City Council with Resolution # As an employer, the City of Port Angeles, understands the value of good diet and health and the importance to promote and encourage employees through the City's Wellness Program. Diet - including weight control, nutrition, and reducing the risk of certain diseases - is one of the most important aspects of maintaining good overall general health. This healthy food and beverage policy represents the City's commitment to assisting and encouraging employees to achieve a healthier lifestyle. This policy was developed to encourage choosing healthy, low-fat, and lower -calorie food and beverage options for employees, and the public, for City meetings and City sponsored events, employee luncheons, and other related activities. These guidelines continue the efforts of the City to promote the City's Wellness Program. It is not the intention of this policy to dictate foods employees consume while away from work or choose to bring to work for personal use or special occasions. Instead, the goal of this policy is to continue the advancement of wellness and improved health for the benefit of employees. The following guidelines are suggestions for choosing food and beverages purchased with City funds: • Serve appropriate portions and serving sizes reflecting modern dietary standards . • Consider low-fat or non-fat options. Avoid saturated and trans -fats • Consider whole -grain products and high -fiber foods • Consider fresh fruits, vegetables, and salads • Reduce the use of fast foods, and high-fat or high -calorie snacks • Consider vegetarian options • Consider fresh, locally grown, seasonal produce whenever possible. • Consider non-fat or reduced -fat milk, 100% fruit drinks and vegetable juices, water, or unsweetened ice tea instead of soft drinks and other artificially sweetened drinks • Avoid foods with added salt and sugar • Consider no -fat or reduced -fat spreads or dressings • Consider coffee, tea, or decaf with low or non-fat milk • Consider sugar substitutes or honey • Follow safe food handling practices and proper refrigeration. • Consider healthier choices for snacks including pretzels, baked chips, roasted or plain nuts, dried fruit, trail mix, low-fat cheeses, water, 100% fruit or vegetable juices, whole grain crackers • And - water, lots of fresh water - and when possible, provide pitchers of water at meetings (versus bottled water). And - for meetings lasting longer than an hour (and when appropriate) consider the "Sit for 60 and Move for 5 Model". For every 60 minutes of sitting, consider taking time for attendees to stand up, move, stretch or walk for 5 minutes. The goal of this policy is to support and further the commitment of the Wellness Committee by providing choices, encouragement, and resources for the health and benefit of City employees. 1-3 RESOLUTION NO. • A RESOLUTION of the City Council of the City of Port Angeles, Washington, establishing a Healthy Food and Beverage Policy for City related meetings, events and activities. WHEREAS, the City of Port Angeles has a commitment to employee wellness, to promote health and wellness and the goals of the Wellness Committee; and WHEREAS, the City sometimes provides food and beverages to employees and the public during meetings, work sessions, City Council meetings, employee events and other related activities and, we should strive to provide healthy options at these events; and WHEREAS, all employees, managers, and directors are expected to support and promote the City's Wellness Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY • OF PORT ANGELES, WASHINGTON, as follows: Section 1. It is the policy of the City to increase the range of availability of healthy foods and beverage options at City sponsored events, and to offer sugar free, reduced salt, low- fat, and low -calorie options. Section 2. Where food and beverage is provided by the City, healthy alternatives will be offer and promoted in lieu of fast food and food and drinks with enhanced levels of salt, sugar, and other additives. Section 3. All employees responsible for the purchase of food and beverages for City meetings shall consider the nutritional content and portions to advance these guidelines. Section 4. For vending machines on City premises, the City shall encourage the vending machine suppliers to make available healthy alternative products. 0 -1- 1 - 4 • • PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the ATTEST: Janessa Hurd, City Clerk day of September, 2012. Cherie Kidd, Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney G \LEGALa ORDINANCES&RESOLUTIONS\RESOLUTIONS 2012\20 - Healthy Choice 09 0412 wpd -2- 1-5 ORTNGELES _P�� A_ WASH I N G T O N, U.S.A. CITY COUNCIL MEMO DATE: SEPTEMBER 18, 2012 To: CITY COUNCIL FROM: BOB COONS, HUMAN RESOURCES MANAGER SUBJECT: AMENDMENTS TO CITY TRAVEL POLICY Summary: The City's travel policy is part of the City's Personnel Policy and Procedures Manual, which is issued to all employees. The policy has not been updated for many years. Attached is the updated policy showing the proposed amendments with strikeout used for deleted sections and underline for new sections. The amendments for the most part are general updates and clarification on travel expenses for lodging, meals, use of vehicles, air travel, and transportation procedures. Pass a resolution amending the City Travel Policy in the Personnel Policy and Procedures Manual, Chapter 12. Background /Analysis:, The City's Travel Policy has not had full review in about 10 years, other than minor adjustments for per diem changes. Staff recently reviewed the Travel Policy and made a number of changes, with the primary items listed below. There were also numerous format or minor word changes to clarify the travel procedures. Primary Changes to the Travel Policy: o Includes the City Council members, where they were exempt before. o The City may deduct funds from the employee paycheck in the event travel funds are not reconciled or returned. o Clarifying approval for any travel must be authorized by the proper manager in advance. o Travel may be paid by City credit cards. o Clarifying that meals or other travel expenses included in the registration must be identified in the travel request with documentation of the conference agenda. o Clearly identifies the time frame when employees must reconcile travel reimbursement to the Finance Department. o Identifies procedures for transportation expenses if more than one employee is traveling to the same training event or conference. i.e. car pooling, sharing mileage expenses, and providing the website for the IRS mileage rates, based on location. 1-6 G WASTFORM\COUNCIL WPT Last Revised 6/29/99 • • • • AMENDMENTS TO CITY TRAVEL POLICY Page 2 • • Reimbursement of less than $10 (was $5) will be held over for next travel, versus providing a check for small amounts for employees who travel frequently. This saves money in issuing checks. • Meals: clarifies when an employee may be reimbursed for meal expenses and provides the IRS website for meal costs that vary by location. • Lodging expenses: clarifies procedures and requires employees to seek out the lowest lodging costs available. • Air Travel: clarifies that only airline coach rates will be allowed and costs for one piece of luggage. Expenses beyond these will be the responsibility of the employee who is traveling, unless the City Manager makes an exception to the policy. This general update of the Travel Policy has been reviewed by staff and is ready for City Council approval. It is recommended the City Council pass the attached resolution amending the City's Personnel Policy and Procedures Manual, section 12, Travel Policy. Attachment: Amended Travel Policy G NASTFORWOUNCIL WPT I-7 Last Revised 6/29/99 CHAPTER 12.00 - CITY TRAVEL, VEHICLE USE, AND REIMBURSEMENT POLICY Field Code Changed -- Formatted: Stnkethrough 12.00 TRAVEL POLICY This policy is to provide for the -consistent application and use of travel funds and to PFGVide authorization and reimbursement of travel expenses The City Manager may authorize travel expenses over 1 e limits that vary from # -this policy at his discretion, on a case-by-case basis. It is the employee's sole responsibility to use travel funds for their approved purpose only and properly document expenditures with receipts in accordance with this policy _ __tt_ i..addition to this eliey the FiRa a DepaFt.ne^4 ^ Vlde 1deI1Ae �_{Formaed: Stnke_through Contact the Finance Department for,a-Gopy qkht "yq� W:R.es and travel request forms . Formatted: Stnkethrough -� Failure of the employee to properly and timely reconcile their travel advance through the ---{Formatted: Jms fled -� Finance Department shall authorize the Cinf to deduct all funds advanced from the employee s paycheck. AUTHORIZATION FOR TRAVEL EXPENSES Prior to travel, employees must submit a Travel Request form to their Department Head Director for approval. The form must provide ,all travel costs, including transportation, lodging, registration, meals, and other related expenses. If an employee wants money for travel expenses in advance of the travel, such requests must be received in the Finance Department by 5 p m on Wednesday of the week beforeseven weE�� erFnefe befeFe the planned trip Any prior travel advances must be reconciled before additional advances will beis iven Requests for less than $50 will be processed after completion of the travel. All travel requests must be signed and approved by the employee's Department WeadDirector or his/her designee Travel for Department HeadDirectors must be signed and approved by the City Manager or his/her designee Travel for the City Manager must be sianed by the Mavor or his/her designee Travel for Councilmem_b_ers must be signed and approved by the City Manager or his/her designee All travel in excess of $2,500 must be signed and approved by the City Manager This includes ALL travel related expenses such as registration testing, mileage, etc REIMBURSEMENT TO THE EMPLOYEE FOR EXPENSES Travel expenses in excess of those received in advance will be paid to employees upon submission of the approved travel request/expense form Travel expenses which the employee cannot document with receipts or other appropriate verification will not be approved for reimbursement (excluding meals). Formatted: Stnkethrough Registration fees may be paid by City credit card, or`FFFk St be_submitted for pa ment Formatted: Stnkethrough • 0 • • • through Accounts Payable and submitted. ^ � ^Fed' ^aFd-^ e vendor from information Formatted: e registration showing what is Formatted: attached to the Advance Travel form �rmatted: Underline Travel expenses incurred but not approved on the Travel Request form may be reimbursable with proper verification, provided such expenses are directly related to City travel and are approved by the Department HeadDlrector or City Manager. per procedures noted above - Expenses Incurred but not related to the actual travel, such as for copies books etc should not be included on the travel form Rather, these should be submitted for payment either through Accounts Payable or petty cash (depending on the amount) and coded accordingly, or may be paid by City credit card The employee shall submit the completed and reconciled travel/expense form to Finance within five (5) working days after completion of the travel Per IRS regulations, travel not reconciled in a timely manner will become taxable income. Checks for less than $5-09- 10 00 will not be written for those who travel frequently, but may be added to the next travel request It is the responsibility of the employee to keep track of the minor amounts owed and add them to a future travel advance The Finance Director shall review meal, lodging, mileage and car allowances periodically and recommend adjustments. REIMBURSEMENT TO THE CITY BY EMPLOYEES Employees are encouraged to pay advance travel overages by check or money order. However, in the event this is not possible, cash and the travel form must be turned in to the Finance Department for a written receipt. ALLOWABLE EXPENSES Transportation Reimbursement: no pool car is available the IRS mileage will be paid The IRS mileage rates can be found on the web at http //irs-mileage-rate.com. If more than one employee is traveling at the same time to the same event only one may claim the full mileage allowance or they may share the allowed amount for a Private vehicle If more than one employee is traveling at the same time to the same event and one is taking a pool car, the other employee shall receive no mileage reimbursement unless there is a valid work related reason for having to take a second vehicle, Formatted: Normal, Tab stops Not at 0" + 0 5" + 1" + 1.5' + 2" + 2 5" + 3" + 3.5 + 4" + 4 5" + 5" + 5.5' Formatted: Font 12 pt Me Meals: The IRS meal per diem schedule by location will be distributed annually by the Finance Department or can be found on the web at http //www.gsa goy/portal/category/21287. New rates go into effect as of October 1 of each year, and include tax and gratuity Meal peF them payment will %nelude ta* and gFatwity RefeFt9thelRStFaYe4 Fel bu cement nnhedule by 1_ratiaR pFeyided by PinaRGe, wh:nh shall be amended as the IRS adjusts the fates However, the maximum per diem allowable will be at the Seattle level, regardless of IRS rates To qualify for breakfast, an employee must leave before 7:00 a.m. To qualify for dinner, the employee must reasonably expect to return from business activities after 7 00 p m In the event travel is less than one day i e an employee does not leave home or work until 7 a m or the meeting ends at early enough in the day to allow the employee to be back before 7 p m ), the per diem payment will be pro -rated 25% for breakfast, 25% for lunch, and 50% for dinner. To qualify for meal allowance, the employee must be on City business outside the Port Angeles area (30 -mile radius) during regular meal hours No receipts are required for meal expenses unless you use your City credit card, then all receipts must be attached and no further amount will be paid If an employee is attending a meeting or conference where meals are included, or if the hotel in which the employee is staving provides a hot breakfast included in the room rate. reimbursement for substitute meals will not be allowed and the per diem will be reduced accordingly However, if the hotel or conference only provides what is commonly known as a continental breakfast, this does not qualify as a meal and per diem for breakfast will be allowed Lodging: Lodging arrangements must be made in the most cost effective manner Whenever possible, IRS rates should be followed. The Finance Department publishes the rates annually and tax is in addition to these IRS rates. When calling a hotel/motel for rates, always ask for government-er-corporates or other discounted rates If the lodging expenses for the conference host site exceed the IRS lodging per diem, alternate accommodations should be sought. Excess per diem may be approved under the following conditions 1) No alternate lodging is available within a reasonable distance of the event site which is within the IRS limit 2) Transportation between the alternate lodging site and the event site would exceed any savings, or 3) the Department Director or hislher designee has authorized the excess expenditure in writing and in advance for any exigent circumstances which may exist If a family member or a guest accompanies the employee. the employee shall paw amount over a single accommodation Receipts for lodging are required. Airline Tickets: �ME11 • • • • Coach fare Aairlme tickets will be purchased in the most cost-effective manner Any charges above coach rate will be the responsibility of the employee, if they opt for upgrades, such as bulkhead row, exit row seat. etc Each Department will be responsible for placing reservations. Invoices for airfare must be submitted to Accounts Payable for payment, with a copy of the invoice, or a City credit card may be used The City will pay for only one piece of luggage to be checked Ferry Fees and Taxi Fares: f These expenses will be reimbursed on the basis of receipts Fer^• `irskets sheula be Formatted: Strikemrough 12.01 VEHICLE USE POLICY General City Vehicle Policy: City vehicles may only be used by employees for City business. The Department HeadDirector is responsible to ensure compliance with this vehicle use policy for their department. An employee may be assigned a vehicle on a regular basis or for special needs due to workload changes, seasonal or weather conditions that require an additional vehicle to provide services. Employees authorized to use City vehicles shall operate the vehicle in a safe, courteous, and efficient manner and shall conform to all State and local laws governing • the use and operation of a motor vehicle. Employee should not talk on cell phones while driving a city vehicle or if necessary, pull over off the roadway where it is safe Employees must have valid Washington drivers' license and proof of insurance. The City reserves the right to require employees driving City vehicles to produce a driving record abstract upon request. City vehicles may not be operated if the employee has consumed any amount of alcohol or is under the influence of any drug which may impair one's ability to operate the vehicle safely It is the responsibility of the employee to notify his supervisor of any possible impairment, so he/she does not operate equipment or vehicles. Any accident or injury occurring in a City vehicle shall be reported immediately to the employee's supervisor as well as completing the necessary accident report forms obtained from the employee's supervisor. Gas Credit Cards: _ _ _ _ — f. — Formatted: Underline A CFN gas card is included whenever a pool car is checked out and may only be used Theuse of Gibf gasel,ne erect;+ nerdo 16 rr,.Hed nl•. efor City -owned Vehicles Formatted: Slnkethrough Formatted: Strikethrough o emplgyee, r SII Oven reve�n+c n ell evr.e.�ceo r.h erned en +hn nredh �•��"•••"•••-•••••••••- �____ _ _ _ _ _ _ _ ______ —_ _ Formatted: Strikethrough ords and tum these ,n •..hen re+„rn,nn the nred,+ nerd -- -------- After -Hours City Vehicle Use for Employees Subject to Call Back: The Department HeadDlrector shall determine whether an employee takes home an • assigned vehicle or has the employee report to a City facility to pick up the vehicle for after-hours use. This determination shall be based upon a) The frequency of the call -outs (average of once per month); b) The person performs after hours emergency services, c) It is the most efficient method of operation in performing the services during the after-hours work d) The employee must use the vehicle to respond directly to the call -out scene. Non -City Employee Transportation: An employee may transport non -City employees in City vehicles during the execution of City business only. This action requires advanced approval from the employee's Department HeadDirector An employee assigned a City vehicle for after-hours use on a regular basis may use the vehicle for incidental personal business such as making a quick stop for groceries on the way home or other similar situation. Family members may not be transported in a City vehicle Reimbursement for Employees Using Their Private Vehicles: Employees are encouraged to use a City vehicle for City business whenever possible. However, an employee may be authorized to use his/her private vehicle for conducting City business as determined by the Department HeadDirector If a City vehicle is not available, reimbursement for mileage shall be based upon the Internal Revenue Service mileage reimbursement rate. In the event the employee prefers to use his/her private vehicle for out-of-town travel in lieu of an available City vehicle, the employee shall receive prior Department HeadDirector approval to be reimbursed for mileage at the rate authorized by the City Manager If an employee is authorized to use his/her private vehicle for City business, it is the responsibility of the Department HeadDirector to ensure the employee has a valid driver's license and vehicle insurance to protect the City in the event of an accident General Rule: The personal use of a City -provided vehicle is taxable to the employee "Personal use" includes commuting, as well as local and out-of-town personal travel Record Keeping Requirements: Employees must keep records for business and personal miles driven in City -provided vehicles. Record keeping procedures shall be prescribed by the Finance Department For specific IRS regulations on record-keeping and vehicle taxation, see the Finance Department. Loss of Drivers License: If an employee who is expected to drive a City vehicle or operate equipment as a 1-12 1�1 • • • normal fob activity loses his/her driver's license, the employee will notify their supervisor immediately and shall not operate any vehicle or equipment. The City will determine if the employee has an acceptable driving record and what personnel actions, if any, are necessary relative to employment status due to the loss of the driver's license. • • 1-13 RESOLUTION NO. • A RESOLUTION of the City Council of the City of Port Angeles, Washington, amending the City Personnel Policy and Procedures for City employees. WHEREAS, the City of Port Angeles desires to update and modify its policies regarding travel expenses, vehicle use, and reimbursement policies. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON, as follows: Section 1. The City of Port Angeles Personnel Policy and Procedures Manual is hereby amended by revising Chapter 12 as set forth in the attached Exhibit A. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of September, 2012. Cherie Kidd, Mayor ATTEST: Janessa Hurd, City Clerk G \LEGAL\a ORDINANCES&RESOLUTIONS\RESOLUTIONS 2012\21 - Travel Policy 09 06 12 wpd APPROVED AS TO FORM: William E. Bloor, City Attorney J • • PORTA NGELES W ASH I N G T O N, U.S.A. CITY COUNCIL MEMO DATE: SEPTEMBER 18, 2012 TO: CITY COUNCIL FROM: BOB COONS, HUMAN RESOURCES MANAGER SUBJECT: CITY MANAGER / GREAT -WEST 401-A DEFERRED COMPENSATION PLAN Summary: The employment contract with the City Manager has a provision where the City Manager may opt out of the state retirement system (PERS II) and substitute the equivalent payroll contributions into a 401-A deferred compensation plan. In order to implement this provision of the employment contract, the City needs to establish a 401-A deferred compensation plan with Great -West Retirement Services. Recommendation: Pass a resolution authorizing a 401-A deferred compensation plan with Great -West Retirement Services, for Dan McKeen, City Manager. Background / Analysis: City employees are required to participate in the State Public Employment Retirement System (PERS II) with the exception of the City Manager who may opt out and have the equivalent contributions placed into a deferred compensation plan. This exemption is because City Managers may work for a number of public agencies in various states during their career, thereby providing a retirement plan that is transportable from state to state. The employment contract with Dan McKeen provides for opting out of the PERS II retirement system and placing the employer contributions into a 401-A deferred compensation plan. In order to accomplish this action, the City needs to establish a 401-A plan with Great -West Retirement Systems, the deferred compensation company Mr. McKeen currently is enrolled in for his deferred compensation account. Attached is a resolution the City Council needs to pass to authorize creation of the 401-A deferred compensation plan for the City Manager. This action will comply with the terms of the employment contract and set up the 401-A plan for Dan McKeen. Attached: Adoption Agreement / Great -West Retirement Services Resolution 1-15 • ADOPTION AGREEMENT GREAT -WEST RETIREMENT SERVICES' SECTION 401(a1 PROFIT-SHARING PLAN FOR GOVERNMENTAL EMPLOYERS Adopted By: C/Ty o,7e Employer ye_L 4 ncy��rrr� �'aaDPwsi�o.��%q.tJ Plan Name 20] 1 Basic 401(a) PSP Adoption Agreement I — 16 for Governmental Employers • GREAT -WEST RETIREMENT SERVICES SECTION 401.(a) PROFIT SHARING PLAN FOR GOVERNMENTAL EMPLOYERS The Employer named below hereby establishes (or, as applicable, amends and restates) a profit sharing plan for eligible Employees as provided in this Adoption Agreement and the accompanying 2011 Great -West Retirement Services Section 401(a) Profit Sharing Plan for Governmental Employers sample Basic Plan Document. A. EMPLOYER INFORMATION 1. EMPLOYER'S NAME AND ADDRESS: C� ,y1 AY -E .�N4,�/ter l��M,'V 12e.redrLe.r 4�tc P 3a S7r-r-r7- or7-� ;> 15 Z 2. TELEPHONE NUMBER: 3 G a - yl — 4f5-11 3. TAX ID NUMBER: 7(— /40 u_ '/'1( • 4. NAME OF PLAN:j-QLW_/ h -el e✓%ed �D�iD� /S dyu /%fin/ 5. NAME OF PLAN ADMINISTRATOR (the Employer unless another person(s) is appointed as set forth in Section 3.02 of the Plan): '606 ("90"ys, .6frI acv 1�-e.rayre" Akw-¢ P� B. EFFECTIVE DATE. (Check Box I OR Box 2 and f ll in the blank(s).) 1. 2. [ This is a new Plan having an effective date of the date the Employer executes this Adoption Agreement or, if later: This is an amended and restated Plan. The effective date of the original Plan was9� C� e� '/ The effective date of the amended and restated Plan is the date the Employer executes this Adoption Agreement. C. PLAN YEAR. Plan Year shall mean: 2011 Basic 401(a) PSP Adoption Agreement for Governmental Employers (Check Box I OR Box 2.) 1-17 1. [ bhe calendar year. • 2. [ ] the 12-consecutive-month period ending on of each year. D. CUSTODY OF ASSETS. (Check each box that applies.) Code § 401(a) shall be satisfied by setting aside Plan assets for the exclusive benefit of Participants and Beneficiaries, as follows: in a Trust pursuant to the provisions of Article VIII of the Plan. The Employer or certain Employees (or holders of certain positions with Employer) as named in the Trustee appointment attached to this Adoption Agreement shall be the Trustee. Note: if the Employer is the Trustee, it is the responsibility of the .Employer to determine that it has the authority under applicable law to act as Trustee. 2. [ ] in a Trust pursuant to a separate written trust agreement entered into between the Employer and the bank or trust company named in the Trustee appointment attached to this Adoption Agreement. 3. [ in one or more annuity contracts meeting the requirements of Code § 401(f). 4. [ ] in a custodial account meeting the requirements of Code § 401(f), pursuant to a • separate written agreement with the bank, trust company or other qualified entity named in the appointment of Custodian attached to this Adoption Agreement. E. ELIGIBLE EMPLOYEES. (Check each box that applies.) "Employee" shall mean: any full-time employee working or more hours per week 2. [ ] any permanent part-time employee working hours per week 3, [ ] any seasonal, temporary or similar part-time employee 4. [ ] any elected or appointed official 5. [A any employee in the following class(es) of employees: 2011 Basic 401(a) PSP Adoption Agreement for Governmental Employers 06. [ J any employee eligible to participate in the Plan pursuant to Schedule attached to this Adoption Agreement who performs services for and receives any type of Compensation from the Employer (or any agency, department, subdivision or instrumentality of the Employer) for whom services are rendered. Unless Box EA is checked, elected or appointed officials will not be treated as Employees and will not be eligible to participate in the Plan, without regard to whether they are treated as common-law employees or independent contractors for other purposes. Each Employee will be eligible to participate in this Plan in accordance with the provisions of Article IV of the Plan, except the following: [ ] Employees who have not attained the age of (not to exceed 21). [ ] Employees who have not completed Years of Service during the Eligibility Computation Period. [ ] Employees who do not satisfy the eligibility requirements pursuant to Schedule attached to this Adoption Agreement. F. SERVICE WITH PREDECESSOR EMPLOYER. (Check Box 1 OR Box 2 OR Box 3.) G. 1. This section is NIA because there are no predecessor employers. [ ] Service with any predecessor employers will not be counted for any purposes under the Plan. [ ] Service with (insert name of predecessor employer(s)): will be counted under the Plan for the following purposes (check each box that applies): [ ] eligibility. [ J vesting. [ ] allocation of Employer Contributions. HOURS OF SERVICE. (Check Box 1 OR Box 2 OR Box 3 OR Box 4) Hours of Service shall be determined on the basis of: Xactual hours for which an Employee is paid or entitled to payment. 2011 Basic 401(a) PSP Adoption Agreement for Governmental Employers 1 — 1 9 2. [ ] days worked. An Employee shall be credited with 10 Hours of Service for each day that the Employee would otherwise be credited with one or more Hours of Service. 3. j ] weeks worked. An Employee shall be credited with 45 Hours of Service for each week that the Employee would otherwise be credited with one or more Hours of Service. 4. [ ] months worked. An Employee shall be credited with 190 Hours of Service for each month that the Employee would otherwise be credited with one or more Hours of Service. H. YEAR OF SERVICE: ELIGIBILITY AND VESTING. (Check Box 1 OR Box 2 OR Box 3 OR Box 4.) For purposes of eligibility and vesting, Year of Service shall mean a 12 -consecutive - month period during which the Employee completes: 1. at least one Hour of Service. 2. [ ] at least 1,000 Hours of Service. 3. [ ] at least consecutive months of service. • 4. I. COMPENSATION DEFINITION. -- Complete Box S if applicable.) Compensation shall mean: (Check Box 1 OR Box 2 OR Box 3 OR Box 4 1. [ ] Code § 3401(a) compensation as defined in Section 2.06 of the Plan. 2. [] W-2 compensation as defined in Section 2.06 of the Plan. 3. [ �] Code § 415 compensation as defined in Section 2.06 of the Plan. 4. [ ] the definition set forth in Schedule attached to this Adoption Agreement. 5. Compensation shall exclude: (Check each Box that applies) [ ] overtime. [ ] bonuses. 2011 Basic 401(a) PSP Adoption Agreement 1— 2!0 for Governmental Employers • • commissions. J. COMPENSATION COMPUTATION PERIOD. (Check Box 1 OR Box 2) Compensation shall be determined on the basis of the: 1. % C Plan Year. 2. [ ] calendar year. K. FIRST YEAR COMPENSATION. (Check Box 1 OR Box 2.) For purposes of determining the Compensation on the basis of which Employer Contributions will be allocated for a Participant's first year of participation, the Participant's Compensation shall be his Compensation for the period commencing: as of the first day of the Plan Year or calendar year (whichever was selected udder Section J above). 2. [ as of the first day the Employee became a Participant. L. ENTRY DATE. (Check Box 101? Box 2 OR Box 3 OR Box 4 OR Box S.) Entry Date shall mean: I . [ ] the first day of each Plan Year and the first day of the seventh month of each Plan Year. 2. [ ] the first day of each Plan Year. 3. [ ] the first day of each month. 4. [j(J the first day of each payroll period. 5. [ ] 2011 Basic 401(a) PSP Adoption Agreement for Governmental Employers 1-21 M. EMPLOYER CONTRIBUTIONS. (Check each box that applies; Use Box 5 if there i are variations in contribution rates for different classes of employees or if After-tax Contributions are matched) The Employer shall contribute: 1. K an amount fixed by appropriate action by the Employer. 2. [ ] _% of Compensation of Participants for the Plan Year. [ ] $ per Participant. 4. [ ] an amount pursuant to Schedule — attached to this Adoption Agreement. 5. [ ] a contribution matching the Participant's contribution to the Employer's § 457(b,) plan, as follows (specify rate of match and time of allocation, e.g., payroll by payroll, monthly, last day of plan year): [ ] a contribution for each Participant equal to the value of the unpaid vacation and/or unpaid sick leave that is accrued by a Participant and which pursuant to the laws, ordinances, or policies of the Employer or agreements entered into with the Employer would otherwise be forfeited by the Participant. N. ALLOCATION OF EMPLOYER CONTRIBUTIONS. (Check each box that applies.) 1. [ ] A Participant must be employed on the last day of the Plan Year to receive an allocation of Employer Contributions for the Plan Year. 2. Allocations of Employer Contributions will be made to Accounts of Participants / who terminate employment before the last day of the Plan Year due to (Check each box that applies): [ ✓]" death. [� disability. [ ] retirement on or after Early Retirement Age. [ ✓]� retirement on or after Normal Retirement Age. [ other Severance of Employment. [ ] other Severamce of Employment, provided that the Participant is credited with a Year of Service for the Plan Year. For this purpose, a Participant shall be credited with one Year of Service for the Plan Year if the Participant completes at least Hour(s) of Service during the Plan Year. • 2011 Basic 401{a} PSP Adoption Agreement 1-22 for {lovemmental Employers O. CODE § 41.4(h). (Check Box 1 OR Box 2.) 1. [�] This Plan is a Code § 414(h) pick-up plan, Each Employee must contribute ,% of Compensation to the Plan, which the Employer agrees to pick-up within the meaning of Code § 414(h). Note: the Employer is responsible for ensuring that proper pick-up elections are made. Please refer to IRS Revenue Ruling 2006-43, or its successor, for more guidance. 2. [ ] This Plan does not contain a Code § 414(h) feature. P. AFTER-TAX CONTRIBUTIONS. (Check Box I OR Box 2) 1. [ ] Participant After-tax Contributions SHALL BE allowed. 2. [/A Participant After-tax Contributions SHALL NOT BE allowed. Q. FORFEITURES. (Check Box I OR Box 2 OR Box 3 OR Box 4 OR Box 5.) Forfeitures will be: • 1. [ ] reallocated to Participants in the same manner as the Employer Contribution is allocated. • 2. [ ] used first to offset Plan expenses and then reallocated to Participants in the same manner as the Employer Contribution is allocated, 3. [ ] used first to offset Plan expenses, then to reduce the Employer's Employer Contribution and then reallocated to Participants in the same manner as the Employer Contribution is allocated. 4. [ ] used first to reduce the Employer's Employer Contribution, then to offset Plan expenses. 5. N/A because all contributions are 100% vested immediately. R. RETIREMENT AGES AND DISABILITY DEFINITION. 1. Normal Retirement Age shall mean: (Check Box a OR Box b OR Box c OR Box d.) (a) [ ] age 65. (b) [kj"� age 6Z. 2011 Basic 401(a) PSP Adoption Agreement - 23 for Governmental Employers (c) [ J the later of age , or the Participant's age upon completion of Years of Service. 0 (d) [ ] the ages set forth in Schedule attached to this Adoption Agreement. 2. Early Retirement Age shall mean: (Check Box a OR Box b) (a) [ Not applicable. (b) [ ] the later of age , or the Participant's age upon completion of Years of Service. 3. Disability shall mean: (Check Box a OR Box b OR Box c OR Box d) (a) [ ] the inability to engage in any substantial gainful activity by reason of a medically del erminable physical or mental impairment which can be expected to result in death or to be of long -continued and indefinite duration, within the meaning of Code § 72(m)(3). (b) [ ] an illness or injury of a potentially permanent nature, expected to last for a continuous period of not less than 12 months, certified by a physician selected by or satisfactory to the Employer which prevents the Employee from engaging in any occupation for wage or profit for which the Employee is reasonably fitted by training, education or experience, as specified in the Adoption Agreement. (c)] an illness or injury of a potentially permanent nature, expected to last for a. J continuous period of not less than 12 months, certified by a physician selected by or satisfactory to the Employer which prevents the Employee from engaging in his or her occupation. (d) [ ] Other: S. VESTING SCHEDULE. (Check Box I OR Box 2 OR Box 3 OR Box 4.) The vested interest of each Participant in his or her Employer Contribution Account shall be determined on the basis of the following schedule: 1. [A 100% vesting immediately. 2. [ J 100% vesting after Years of Service. 2011 Basic 401(a) PSP Adoption Agreement ' _ 24 for Governmental Employers • • 3. [ ] 20% after two Years of Service. 40% after three Years of Service. 60% after four Years of Service. 80% after five Years of Service. 100% after six Years of Service. 4. [ ] % after Years of Service. % after Years of Service. % after Years of Service. % after Years of Service. % after Years of Service. • after Years of Service. • after Years of Service. % after Years of Service. % after Years of Service. % after Years of Service. T. VESTING COMPUTATION PERIOD. (Check Box 1 OR Box 2.) A Participant's Years of Service for purposes of vesting shall be computed by reference to: 1. [ d the Plan Year. 2. [ ] the 12 -consecutive month period beginning on the Employee's Employment Commencement Date and each anniversary thereof. U. ROLLOVERS. (Check each box that applies.) 1. [A Rollovers from eligible Code § 457(b) plans SHALL BE allowed. 2. [j Rollovers from plans qualified under Code §§ 401(a), 403(a) and 403(b) SHALL BE allowed. 3. [ Rollovers from Individual Retirement Accounts and Annuities described in Code §§ 408(a) and (b) SHALL BE allowed. V. TRANSFERS. (Check Box I OR Box 2.) 1. V-1 Transfers from plans qualified under Code § 401(a) SHALL BE allowed. 2. yl Transfers from plans qualified under Code § 401(a) SHALL NOT BE allowed. • 2011 Basic 401(a) PSP Adoption Agreement 1-25 for Governmental Employers W. HARDSHIP WITHDRAWALS. (Check Box 1 OR Box 2.) • 1. The Administrator MAY allow hardship withdrawals in accordance with Section 10.04 of the Plan, 2. [ ] The Administrator MAY NOT allow hardship withdrawals in accordance with Section 10.04 of the Plan. X. PARTICIPANT LOANS. (Check Box 1 OR Box 2.) The Administrator MAY direct the Trustee to make Participant loans in accordance with Article XIII of the Plan. 2. [ ] The Administrator MAY NOT direct the Trustee to make Participant loans in accordance with Article XIII of the Plan. Y. QUALIFIED DOMESTItC RELATIONS ORDERS. (Check Box 1 OR Box 2.) 1. CA The Plan SHALL accept qualified domestic relations orders as provided in Section 15.02 of the Plan. 2. [ ] The Plan shall NOT accept qualified domestic relations orders as provided in Section 15.02 of the Plan. Z. PAYMENT OPTIONS. (Check each box that applies) The following fortes of payment will be allowed under the Plan to the extent consistent with the limitations of Code § 401(a)(9) and proposed or final Treasury regulations thereunder. K] A single lump -sum payment; N] Installment payments for a period of years; ns [ Partial lump -sum payment of a designated amount, with the balance payable in installment payments for a period of years; 1AAnnuity payments (payable on a monthly, quarterly, or annual basis) for the lifetime of the Participant or for the lifetimes of the Participant and Beneficiary; r\/1 Such other forms of installment payments as may be approved by the Employer. • 2011 Basic 401(a) PSP Adoption Agreement 1-26 for Governmental Employers • [ A Participant who is an eligible retired public safety officer, as defined under o e § 402(1)(4)(B), may elect to have distributions made directly to an insurer to pay qualified health insurance premiums for coverage for the eligible retired public safety officer, his/her spouse and dependents by an accident or health insurance plan or qualified long-term care insurance contract as defined in Code § 7703B(b). AA. "SNAP -OFF" PROVISIONS FOR PLANS IN EFFECT BEFORE JANUARY 1, 2002. For Plans that were in effect for Plan Years beginning before January 1, 2002, the following rules shall apply: 1. Compensation. For Plan Years beginning before January 1, 1998, Compensation is defined as in Section I of the Adoption Agreement, except that Compensation does not include amounts that are not includible in the gross income of the Employee pursuant to Code §§ 125, 132(f), 402(a)(8), 402(h), or 403(b). • 2. Allocation of Employer Contributions. • The provisions regarding the Allocation of Employer Contributions, including the definition of Compensation used for such allocation, that were set forth in the prior adoption agreement shall apply to Plan Years before January 1, 2002, 3. Special Rule for Employers Maintaining or That Have Maintained a Defined Benefit Plan. If a Participant is or has ever been a Participant in a defined benefit plan maintained by the Employer, then for limitation years beginning before January 1, 2000, the limitation of Code § 415(e) shall be satisfied by (Check one): [ ] adjusting the defined contribution fraction. [ ] adjusting the defined benefit fraction. [ ] other: 201 t Basic 401(a) PSP Adoption Agreement 1-27 for Governmental Employers CUSTODIAN [Complete this section only if Box DA. was checked.] Employer has elected to meet the trust requirement of Code § 401(a) by setting plan assets aside for the exclusive benefit of participants and beneficiaries in a custodial account meeting the requirements of Code § 401(f). The bank, trust company or other qualified entity named below shall be the "deemed trustee" of plan assets held pursuant to the custodial agreement to be entered into between the Employer and the entity named below. Note: for a list of entities qualified to act as a custodian for this purpose, please refer to IRS Announcement 2007-47, or its successor. A. Effective ?11)20/ , the following named bank, trust company or other qualified entity is hereby appointed as custodian of all or a portion of the assets of the Plan: B. INDIVIDUALS) AUTHORIZED TO ISSUE INSTRUCTIONS TO CUSTODIAN/TRUSTEE: • This appointment is duly signed on behalf of the Employer and the Custodian. EMPLOYER By: &&o aim [Signature] [Title] �7`` z0 Qal�_ [Date] CUSTODIAN By: [Signature] [Title] [Date] • 2011 Banc 40l(a) PSP Adoption Agreement 1— 28 for Govemmental Employers • TRUSTEE A. Effective ��/�ap �A—,the following is hereby appointed as Trustee for and accepts the Trust created by the Employer's § 401(a) Profit Sharing Plan or by a separate trust agreement to be entered into between the Employer and the person(s) or entity named in item 2 below or as otherwise created by Article VIII of the Plan. • 1. Complete this Section A. 1. only if Sox D. 1. was checked. [ ] The Employer which the undersigned represents is authorized and qualified to serve in such capacity under applicable local law, or [ } The following named employees: 2. Complete this Section A. 2. only if Box D. 2. was checked. j The following named bank or trust company: B. NAME(S) OF EMPLOYEE(S) AUTHORIZED TO ISSUE INSTRUCTIONS TO TRUSTEE: AK -0A.) QeSQ1V, This Trustee appointment is duly signed on behalf of the Employer and the Trustee. EMPLOYER [Signature] [Title] A1'5rVsT 30 Ad /"7 [Date TRUSTEE By: [Signature] TRUSTEE By:__ [Signature] [Title] [Date] TRUSTEE By: [Signature] [Title] [Title] [Date] [Date] 2011 Basic 401(a) PSP Adoption Agreement for Governmental Employers 1-29 This Adoption Agreement to the sample Basic Plan Document attached hereto is duly executed • on behalf of the Employer by the undersigned authorized signors. The Employer further understands and acknowledges that: • The sample Basic Plan Document including this Adoption Agreement is a sample provided as a courtesy to the Employer and has not been approved by the Internal Revenue Service. Obtaining such approval, if desired by the Employer, is solely the responsibility of the Employer. • Great -West Retirement Services is not a party to the Plan and shall not be responsible for any tax or legal aspects of the Plan. The Employer assumes responsibility for these matters. • Employer has counseled to the extent necessary, with its own legal and tax advisors. • Great -West Retirement Services will send courtesy amendments for changes in applicable law to Employers adopting this sample Basic Plan Document until a restated sample Basic Plan Document is made available. We will cease providing; amendments to prior versions of the sample Basic Plan Document and only those Employers adopting the restated sample Basic Plan Document will receive sample amendments. EMPLOYER'S AUTHORIZED SIGNORS: By: ��9� (� By: - Title: &nan Title: Date: 8 ?a 7 Date: 0 2011 Basic 401(a) PSP Adoption Agreement for Governmental Employers • RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing 401-A Defined Benefit Pension Plan. WHEREAS, City employees are required to participate in the State Public Employment Retirement System (PERS) with the exception of City Managers, who may opt out and have the equivalent contributions placed into a deferred compensation plan.; and WHEREAS, the establishment of a 401-A Government Profit Sharing Plan (The Plan) with Great West Retirement Systems will allow the City Manager to remain enrolled in his/her current deferred compensation account; and WHEREAS, in accordance with Rev. Rul. 2006-43, the City desires that a 401(a) Government Profit Sharing Plan be administered by Great West Retirement Systems and that the funds held under such plan be invested in the Plan's designated investment options. WHEREAS, contributions to the Plan, designated as employee contributions, will be paid by the City. The City will "pick up" all prospective contributions to the Plan for the City Manager. The contributions on behalf of the City Manager will be paid by the City in lieu of contributions to PERS. WHEREAS, the contributions, although designated as employee contributions, are being paid by the employer, and the employee does not have the option of choosing to receive the contributed amounts directly instead of having them paid by the employer to the Plan, and a participating employee is prohibited from and after the date of the "pick-up", to have a cash or deferred election right (within the meaning of § 1.401 (k)-l(a)(3)) with respect to designated employee contributions. Participating employees are not permitted to opt out of the "pick-up". -1- 1-31 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. The City of Port Angeles hereby authorizes a 401-A government Profit Sharing plan (the Plan) pursuant to the specific provisions of the Adoption Agreement (copy attached hereto). The Human Resource Manager is authorized to sign all documents necessary for this purpose. The Plan shall be maintained for the exclusive benefit of the City Manager and his/her beneficiaries; and Plan. Section 2. The City's contributions will begin effective with the establishment of the Section 3. The City hereby agrees to serve as trustee under the Plan and to invest funds held under the Plan; and Section 4. The City's Human Resources Manager shall be the coordinator of the Plan; shall receive necessary reports, notices, etc. from the record keeper; shall cast, on behalf of the City, any required votes under the Profit Sharing Plan; may delegate any administrative duties relating to the Plan to appropriate personnel; and Section 5. Contributions to the Plan, designated as employee contributions, will be paid by the City. The City will "pick up" all prospective contributions to the Plan for the City Manager. The contribution:, on behalf of the City Manager will be paid by the City in lieu of contributions to PERS. This action applies only prospectively. Section 6. Contributions, although designated as employee contributions, are being paid by the employer, and the employee does not have the option of choosing to receive the contributed amounts directly instead of having them paid by the employer to the Plan, and a -2- • 1 - 32 • participating employee is prohibited from and after the date of the "pick-up", to have a cash or deferred election right (within the meaning of § 1.401 (k)-l(a)(3)) with respect to designated employee contributions. Participating employees are not permitted to opt out of the "pick-up". PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of , 2012. ATTEST: Janessa Hurd, City Clerk . APPROVED AS TO FORM: .7 William E. Bloor, City Attorney G \LEGAL\aORDINANCES&RESOLUTIONS\RESOLUTIONS 2012\21 - CrtyMamgerDefenedComp 09 04 l2 wpd September 11, 2012 -3- Cherie Kidd, Mayor 1-33 • NGELES DATE: SEPTEMBER 18, 2012 TO: CITY COUNCIL FROM: TERESA PIERCE, EXECUTIVE COMMUNICATIONS COORDINATOR/ DEPUTY CITY CLERK SUBJECT: PLANNING COMMISSION INTERVIEWS / APPOINTMENTS Summary: There are seven members of the Planning Commission. A vacancy occurred when Commissioner Anderson moved out of the City limits. Recommendation: Conduct interviews of Planning Commission applicants during the Special City Council meeting; elect to remain in Open Session or adjourn to Executive Session to evaluate qualifications; and consider appointment during Open Session under Section J / Other Considerations. • Background / Analysis:. • The Planning Commission acts as the City Council's hearing body and forwards recommendations to the City Council on land development actions that include preparation of the City's comprehensive plan, which is the framework for land development within the City, and zoning regulations. The Planning Commission also has specific authority vested by the City Council to approve certain land use issues, such as conditional use permits and shoreline activities, with appeal to the City Council. The Planning Commission consists of seven members, appointed to four-year terms, with a limit of two consecutive terms. Members shall be residents of the City. The Commission meets the second and fourth Wednesday of each month, at 6:00 p.m., in the City Council Chambers at City Hall. Commissioner Anderson resigned on July 1, 2012, when she moved outside of City limits. It is necessary to fill this vacant position. Because of the importance of Planning Commission decision and activities as they relate to city land issues, it is recommended for the full City Council to interview all applicants. Interview questions will be provided to Council. Following the interview process, Council may elect to stay in Open Session or adjourn into Executive Session to evaluate qualifications of the candidates. Council may then proceed to make an appointment in open session under Section J — Other Considerations. Candidates are Thomas D. Davis, Ricardo J. Garcia, Charles F. LeBer, and Randy Volker. Applications are attached. J-1 PORTANGELES 'IfIVII • )I WASH ING TO N. u s, A., Irl I I IL APPLICATION FOR APPOINTMENT TO BOARD, COMMISSION OR COMMITTEE Board, Commission or Committee to which you are seeking appointment: Planning Commission Applicant Name and General Information Thomas D. Davis First Ml Last 1306 West Fifth Street Home Street Address Port Angeles WA 98363 City state Zip N/A NZA (360)477-8006__ • Home phone Work phone Cell phone zamorano@oly2en.com E-mail address Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Yes 9 Are you a citizen of the United States? e No Are you a City resident? S No If so, how Iona 5 years Do you own/manage a business in the City? Yes Do you hold any professional licenses, registrations or certificates in any field? No if so, please list: IFR Rated Aircraft Pilot, FCC Commercial Radio License, State Fire Marshall Incident & Strike Team Command ,Mans gement & Instructor Certified. Amateur Radio Extra Class Licensed,ARRL Volunteer Examiner. • 1 J-2 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please • explain: None Work Experience - List most recent experience first, or attach a resume Peninsula College Music Instructor 1/09 3109 Employer Title From (M/Y) TO (M/Y) Instructor of Intermediate Guitar BriefJob description Ridgetop Communications Owner/Operator 1975 6/2002 Employer Title From (M1Y) To (M/Y) Design,Install,Maintain Communications Systems Including 911 Dispatch Brief ob description El DoradoCounty Fire Dept. Engineer/Paramedic 6/1976 1/2000 Employer Title From (M/Y) To (M/Y) Preserve Life & Property,Communications Officer,Instructor,Inspecto BriefJob description • Education - List most recent experience first Consumnes College,Placerville,CA.Fire Science, EMS ne N Institution/Location Degree eamedlMaJor area of study Gr3d-uated? Fire Marshall Officer Training Series, Calif. 6-A No Institution/Location Degree earned/Major area of study GrMuated? Institute of Communications Electronics,CA.MSEE Ke -s) No Institution/Location Degree earned/Major area of study G'rlffuated? Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the lost five years Aircraft Owners & Pilot Assoc, Air Safety & Training _400,000+ Organizationli,ocation Group's purpose/objective # of members Brief description of your participation: Pilot safety programs, ongoing trainiEs, Government Advocacy in regulatory,certification & safety policies. El Dorado County Indian Council -Education & Cultural Preservation, 3,000+ Organization/Location Group's purposelobjective # of members Brief description of your participation: Chairman. Conduct weekly Board Meetings,work with Federal,State & Local Government in preserving cultural sensitive Sites. J-3 Questions Why are you interested in serving on this particular Board or Commission? I would like to serve my community by utilizing the many years of experience in leadership and cooperation with other agencies in service to the citizens of The City Of Port Angeles. What in your background or experience do you think would help you in serving on this Board? As Chairman of The El Dorado County Indian Council,i was responsible for assessing land development applications topreserve historical and cultural sensitive areas within El Dorado County before they were approved by the County Planning Department. What is your understanding of the responsibilities of this particular Board or Commission? ,ro review and make recommendations to the City Council on land development actions and preparation of the City's comprehensivezoning plan and regulations, additionally making recommendations to individual City departments for_joil of land use controls. j�t i� Please feel free to add any additional comments you wish to make regarding your application. • Having served the public for over forty years in a variety of roles such as Boy Scouts, U.S. Coast Guard, Firef iqhter /Paramedic, Urban Search and Rescue,Indian Council Chairman,County and City Emergency Communi- cations during disasters. I have ag_qu LKed experience and knowledge 1vat � is necessary to fill a Planning Commission position with confidence and integrity. Applicant Signature Submit completed forms to: OFFICE OF THE CITY MANAGER City of Port Angeles 321 E. 5"Strect PO Box 1150 Port Angeles, WA 98362 In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. • J-4 PQRTANGELES WASHINGTON, U.S, A. APPLICATION FOR APPOINTMENT To BOARD, COMMISSION OR COMMITTEE Board, Commission or Committee to which you are seeking appointment: Applicant Name and General Information First Ytl Last -11 'Z r -7 - Home Street Address city State 11 • Xf(, Home phone Work phone Cell phone /.? r C, (,i AA E-mail addrL*A'--J Date of'Hirth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26A20) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Yes Are you a citizen of the United States?_ No Arc you a City resident? No If so, how Do you own/manage a business in the City? Yes Do you hold any professional licenses, registrations or certificates in any field'? CDs No If so. please list: 0 J-5 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? if so. please • explain: Work Experience - List most recent experience first, or attach a resume j t � Employer 'title From (M/Y) To (kVy) Brief job description r:%'/�" Employer J� — I Title From (t ,Y) Brief job description <'t'� Pa�z°alt3f t'a"!Jean d+r Employer Title Fro (M/Y) To NN) Brief job description Education - List most recent experience first • M No InstitutionlLocatio�n % `.Degree%earned/Major area of study Cradwned`?' �"te` �L.r�I° Institution/ ocation Degree eamed/Major area of s ply Graduated:' Yes No Institution/Location Degree earned/Major area of study Graduated:' -__ Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years Organization/Location � � Group's purpose/objective 4 of members Brief description of your participation: ©rganizationUcation Group's purposciobjective ' of members Brief description of your participation:___ - --- J-h • Questions Why are you interested in sere°ing on this particular Board or Commission? What in your background or experience do you think would 1p you in sertiin- on this Board? What is your understanding of the respon:,ibtlities of this pprticular Board or Commission? Please feel free to add any additional comments you wish tq make regarding your application_ 111� Al k. Appltca Submit completed forms to: OFFICE OF THE CITE` MANAGER City of Port Angeles 321 E. 5`h Street PO Box I l 50 Port Angeles, WA 98362 Date In compliance with the Americans with Disabilities Act, it'you need special accommodations because of a physical limitation. please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. 0 3 J-7 RE CLV IV ED JUL 2 7 RrCn • FORTANGELES city -A x . Of POrt Angeles WASHINGTON, U. S. A. APPLICATION FOR APPOINTMENT To BOARD, COMMISSION OR Commn-rEE Board, Commission or Committee to which you are seeking appointment: Applicant Name and General Information ............. First MI Last / 30 Z,6 Home Street Address City state Zip 5'6L) Home phone Work phone Cell phone • L --I E-mail address Date of Birth (to be completed only by a;P plicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Yes Are you a citizen of the United States? Ye No Are you a City resident? Yes No If so, how long Do you own/manage a business in the City? Yes 00 Do you hold any professional licenses, registrations or certificates in any field? No If so, please J-8 0 • Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: 0 0 Work Experience - List most recent experience first, or attach a resume 2-06��D AIQ UV I -- Employer Title From (NIN) To (M/Y} P-2-�L- Briefjob description Employer From( -3 / 3&4o From (MPY) To (M/Y)/ Brief job description roill Ile— fm - Employer Title rorn (WY) T (MPY) E V(M 1:—AAAA4,*-64FA- A. CW— Me job description Education - List most recent experience first Institution/Location Degree carred/Major area of study )Graduated? Yes No Institution/Location Degree earned/Major area of study Graduated? Institution/Location Degree camed'MaJor area of study Graduated? Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years Brief description of your participation: __ ��_ - -7 C-7AL? �t-- IA - 1W A. X , f-) I/ -7--.,A / A- ,Vor-Al!�AA.)C5C- 1'r-->4�-A4A &- driatd6ifon/Locailon Group's purpose/objective Ii of members Brief description of your participation-__ J-9 Questions • Why are you interested in serving on this particular Board or Commission? -6 tjr=S A 444r� )!ZZ ZZ2 r-14- 4z VZ What in your background or experience do you think would help you in serving on this Board? What is your understanding of the responsibilities of this particular Board or Commission? 44 65Zr TZA Z�64 :E Ad !nt If eel e eZ free to a any additional comments you wish to make regarding your application. /9♦ ME VZA :T -7 1 Ae-ic�ant� Signature -7, iggnature 6afe Submit completed forms to: OFFICE OF HE CITY MANAGER City of Port Angeles 321 E. 5`f Street 1`10 Box It 50 Port Angeles, WA 98362 In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation. please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. i - 110 0 0 • NGELES DATE: September 18, 2012 TO: CITY COUNCIL FROM: Nathan A. West, Director Community and Economic Development SUBJECT: Waterfront Development Project —Esplanade TR02-2003 Summary: Bids were requested for the Esplanade phase of the Waterfront Development, Project TR02-2003. Four bids were received and opened on April 23, 2012. Primo Construction, Inc., of Sequim, WA was the low responsible bidder with the base bid amount of $3,805,565.40 and total bid amount of $3,908,476.80. Recommendation: 1.)Approve and Authorize the City Manager, contingent upon the receipt of the Army Corp of Engineers permit, to sign a contract for the Esplanade phase of the Waterfront Development, Project TR02-2003 including alternate #1, with Primo Construction of Sequim, WA, in the total bid amount of $3,908,476.80, including applicable taxes. 2) Authorize project TR02-2003 for the CFP program in the amount of $4,462,905.60. Background/Analysis: The Waterfront Development Project has long been identified as a priority in the City's efforts to revitalize the Port Angeles Downtown area. Since 1997 this project has been discussed in concept and it has long remained a high priority in the City's Capital Facilities Plan and the State Transportation Improvement Program. This phase of the project includes the redevelopment of Railroad Avenue from the west pedestrian exit for the Coho Ferry to the northwest corner of the intersection of Railroad Avenue and Oak Street. The project including alternate #1 also extends down Oak Street to Front Street. The project includes a complete overhaul of the existing streetscape, demarcation of the waterfront trail and an esplanade feature enabling better access and enjoyment of the Downtown waterfront. Bids were requested for this contract, with four bids being received and opened on August 23, 2012. Staff has evaluated all documentation. Based on the evaluation of the request, Primo Construction, Inc., of Sequim, WA is the low responsible bidder in the bid amount of $3,908,476.80. The requested award includes all schedules and alternates bid under this contract. The total bid amounts are tabulated in the following table. Totals shown include applicable taxes: Contractor Base Bid Alternate #1 Total Bid Primo Construction, Carlsborg, WA $3,805,565.40 $102,911.40 $3,908,476.80 Strider Construction, Bellingham, WA $3,818,665.00 $114,240.00 $3,932,905.00 Quigg Bros, Aberdeen, WA $4,185,034.00 $138,405.00 $4,323,439.00 IMCO, Ferndale WA $4,617,532.00 $119,807.50 $4,737,339.50 Engineer's Estimate $3,415,851.50 $90,503 $3,505,000 Based on the above costs the construction project, including alternate #1 is $403,476.80 over the engineers estimate. Additional project costs include construction management, design team construction consultation, contingency, and Army Corp of Engineers mandated mitigation. A standard contingency is estimated at 5% of project construction. Mitigation will result in native trees and plantings in conjunction with Esplanade construction. Total construction costs are as follows: Construction Phase I Costs Base Bid 3,805,565.40 Alternate 41 102,911.40 Construction Management - Professional Services 299,005.00 Design Team -- construction design review - Professional Services 40,000.00 Contingency 195,423.80 Mitigation -- Army Corps of Engineers 20,000.00 Total Phase I Construction Costs 4,462,905.60 Staff is recommending that Council move forward with the base bid including alternate #1. The alternate includes the full improvements to Oak Street from Railroad Avenue to Front Street. This work is important as it will coincide with the Combined Sewer Overflow (CSO) Project and create substantial efficiencies. The CSO project will deconstruct portions of Oak Street and place required infrastructure in the Right of Way and the Waterfront Project will resurface the roadways and sidewalks preventing a duplication of efforts. Without this coordination the CSO project would have to dig up Oak Street, patch areas of the dig, and resurfacing would have to take place later through a new and separate project. Incorporation of the alternate bid item will save the City money in the long run. J-12 • • This project is funded from multiple sources with the largest portion ($3,111,017) coming from the City's Economic Development Fund. Other sources include the General Fund, Street Fund, 40Electric Utility Rural Economic Development Fund. Funding from sources other than the Economic Development Fund were transferred into the capital project as part of the initial 2012 budget process. Funds to cover additional costs will be derived from the Economic Development Fund. A detailed summary of costs and funding resources is found in Attachment A to this staff report. The total amount budgeted for this work in 2012 is $3,553,280. Between 2012 and 2013 total construction costs are anticipated to be $4,462,905.60 • 0 In order to find additional funding for the project staff is recommending that three projects be placed on hold and the funding for those projects be reallocated to the Esplanade phase of the Waterfront Project. Projects include the Entryway Monument, Signage and Wayfinding Project and the Marketing/Branding Project identified in the 2012 budget. Additional details are provided in attachment A. As of the writing of this memorandum the City has received all necessary permits with the exception of the Army Corp of Engineers Section 404 permit. Award of the bid by the City Manager will be contingent upon receipt of this permit. Should the permit not be received in time to achieve construction within the required fish window, the project will have to be re -bid in 2013. Staff is doing everything feasible to ensure this permit is received within the next few days. It is recommended that City Council: approve and authorize the City Manager to award and sign a contract upon receipt of the Army Corp of Engineers Permit for the Esplanade phase of the Waterfront Development, Project TR02-2003 including alternate #1, with Primo Construction of Sequim, WA, in the total bid amount of $3,908,476.80, including applicable taxes. J-13 CITY of PORT ANGELES Waterfron Project Phase I -- Costs & Funding Resources RFRONT PROJECT: Design Phase 1 1,200,000.00 Construction Phase 1: (CURRENT PROJECT) Base Bid 3,805,565.40 Alternate #1 102,911.40 Construction Management - Professional Services 299,005.00 Design Team -- construction design review - Professional Services 40,000.00 Contingency 195,423.80 Mitigation -- Army Corps of Engineers mandate 20,000.00 Sub -Total Construction Phase 1 4,462,905.60 Total Waterfront Project Phase 1 $5,662,905.60 :CT FUNDING PLAN (RESOURCES): Economic Development Fund - 2010 259,730.00 Economic Development Fund 2011 500,000.00 Economic Development Fund 2012 2,300,000.00 Port Security Grant 211,000.00 Port Security Grant -- REMOVE -- Funds Not Yet Committed (211,000.00) Lodging Tax -- 2010 67,000.00 Street Fund -- 2011 300,000.00 General Fund Reserves -- 2011 300,000.00 Rural Economic Development -- 2011 150,000.00 General Fund — Permit Fees from Nippon Biomass Project 500,000.00 General Fund -- REDUCTION -- Reduced Nippon Permit Fees (64,000.00) Gateway Transportation Center 539,158.63 Economic Development Fund -- Additional Support 811,016.97 TOTAL PROJECT RESOURCES / FUNDS $5,662,905.60 Total Funding from Economic Development Fund 3,870,746.97 (ECONOMIC DEVELOPMENT FUND 2012 Beginning Fund Balance $4,571,152 Actions Affecting Fund Balance in 2012: City Branding Program (80,000) $4,491,152 City Branding Program -• CANCELLATION of PROGRAM 80,000 $4,571,152 City Marketing -- Composite Campus, etc. (51000) $4,566,152 City Entryway Project -- RETURN of REMAINING FUNDING 24,898 $4,591,050 City Wayfinding Project •- RETURN of REMAINING FUNDING 125,657 $4,716,707 Rural Eton. Development Fund -- TRANSFER -IN of ASSETS 142,464 $4,859,171 Waterfront Development Project -- REQUIRED FUNDING (3,111,017) $1,748,154 Potential Future Additions to Fund Balance: Port Security Grant -- INCREASE of FUNDING 200,000 $1,948,154 CERB Revitalization Grant -- RECEIPT of NEW GRANT 500,000 $2,448,154 • • • J-14 C:\Documents and Settings\nwest\Local Settings\Temporary Internet Files\Content.Outlook\SVLXOS60\Economic Development Fund.xlsx Revision Date September 13, 2012 Sheetl 1 of 1 Print Date: 9/13/2012 2:12 PM • :7 NGELES Date: September 18, 2012 To: CITY COUNCIL From: Nathan A. West, Director Community and Economic Development Subject: Waterfront Development Project Construction Management Summary: Vanir Construction Management, Inc., was awarded a contract to provide on-call general construction management services. The agreement was executed on February 21, 2012, and identifies construction management for the Waterfront Development Project as Task 2 within the Scope of Services. Recommendation: Authorize the City Manager to: (1) award Task 2 of the current agreement with Vanir Construction Management, Inc. in an amount not to exceed $299,005; (2) amend the agreement to add a scope of work for Task 2 and to make minor mod�flcations to the agreement, if necessary, contingent upon award of the construction contract for the Waterfront Transportation Improvement Background/Analysis: Vanir Construction Management, Inc., was awarded a contract to provide on- call professional construction management services for the City on February 21, 2012. The initial project awarded on this contract was the CSO Phase 1 project. One of the additional projects identified in the scope of work for this contract was the Waterfront Development Project. Construction management services ensure that a project site is managed efficiently, that the quality of the work is secured by inspection, that costs are fair and reasonable, that all documentation is handled in a timely manner and retained according to State and Federal requirements, and that schedule and time management responsibilities of the City are performed in a timely manner. The ability to promptly work through resolution of issues during construction is essential in claim mitigation. The following list illustrates some of the types of services that Vanir will be performing during this contract: • development of a Construction Management Plan and a master construction schedule; • web -based document control system, • survey, through a local subcontractor, • materials testing, through a local subcontractor, • permit documentation and reporting assistance, • submittal coordination, • coordination of Requests for Information with Studio Cascade design team, • change order management, including schedule impact analysis and cost estimating, J-15 September 18, 2012 City Council 2012 On -Call Construction Management Professional Services Agreement Page 2 • • Conducting weekly meetings with the Contractor, • schedule coordination with Contractor, • payment application review, negotiation, and processing, • monthly status reports, • field inspection, including special inspections and material testing through local subcontractors, • recommend approval of substantial completion, and final completion • project closeout services, including as -built and other record documents. A project with the complexity of the construction of the esplanade development and the interface with the CSO Phase 1 work in the downtown area will require substantial coordination and oversight to manage and protect the interests of the City. Vanir is the best choice to accomplish this by being in the unique position of managing both overlapping projects, which also provides for cost savings to the City. The following details outline efficiencies gained by Vanir managing both projects simultaneously. The field inspector will be housed in the CSO trailer and therefore not be incurring the cost of providing a separate trailer, associated utilities, computer server, phone system, copier/fax/scanner, office furniture and internet. These savings are estimated to be approximately $1,700 per month. The same Project Coordinator will be used on both the CSO and the Waterfront projects providing seamless documentation that meets the City's needs without the additional training and potential travel or per diem costs associated with this part-time staffing. The cost savings for this position are estimated to be approximately $500 per month. Additionally, the CSO Construction • Manager, will be available 24/7 to respond if the need arises for a senior level assessment of a problem. This will reduce the number of hours that our Construction Manager will have to be on- site to deal problems that come up unexpectedly. This will save significant travel time when issues come up and based on two occurrences a month, this will potentially save $1,500 per month. • Sharing Construction Managers will enable Waterfront progress meetings to coincide with CSO progress meetings in order to minimize trips to Port Angeles. Based on four meeting per month, a 50% savings in travel time and mileage should equal approximately $1,500 per month. • CSO inspection staff will be used to cover the project's inspection needs by shifting resources on short notice and for a limited time. This provides us the flexibility to react quickly in the case of illness, vacation or other occurrences without the added cost of training of outside inspectors. While it is difficult to quantify the dollar value of this flexibility, it will maintain consistency of inspection and therefore hold the Contractor to the standards set by the contract without any lapses. This will provide a much stronger position for change order/claims negotiations. • And finally, having senior CSO staff in the same trailer and in close proximity to the Waterfront worksite will foster peer-to-peer discussion, peer review, lunch-time visits to the Waterfront site, and other informal support to the Waterfront Project without adding any costs. The extra value this provides will give us a deeper level of experience for coming up with less costly options for resolution of issues and negotiation of change orders. Total savings based on the above assumptions are expected to be in the $50,000460,000 range. A cost summary is shown in the attachment at the end of this memorandum. Funding for Task 2 is outlined in the bid award memorandum presented earlier on the September 18 Council Agenda. • CADocuments and Settings\nwest\Local Settings\Temporary Internet Files\Content.Outlook\5VLXOS60\Award Task 2 WTIP CM- 2012 On -Call Construction Management PSA - nw.doc J- 16 September 18, 2012 City Council 2012 On -Call Construction Management Professional Services Agreement • Page 3 3It is recommended that Council approve and authorize the City Manager to authorize the award of Task 2 of the current agreement with Vanir Construction Management, Inc., in an amount not to exceed $299,005, to amend the agreement to add a scope of work for Task 2, and to make minor modifications to the agreement, if necessary, contingent upon award of the construction contract for the Waterfront Development Project. Attachment A: Cost Summary • CADocuments and Settin s\nwest\L g ocal Settings\Temporary Internet Files\Content.0utlook\5VLXOS60\Award Task 2 WTIP CM- 2012 On -Call Construction Management PSA - nw.doc J- 17 City of Port Angeles 2012 On -Call CM Services Contract TASK 2 - Waterfront Development Project - Phase 1 • L_ lye t�c:.r Team Member - Company Budget Vanir-Personnel Budget $ 108,958 Sub -Consultants, v ��, �' ' 3h = Company ';,� Mike Roberts, KBA Vice President (Oversight of KBA team members) KBA $ 1,733 Misty Fisher, KBA Operations Manager (SharePoint Training/Final Packaging of Files for City) KBA $ 530 Bill Newberry, KBA Inspector KBA $ 145,190 Deborah Ottum, KBA Project Controls (KBA Invoicing, Inspector Support) KBA $ 914 NTI Special Inspections NTI $ 15,000 Wengler Wengler $ 4,000 Total Sub -Consultants Budget $ 167,366 10% On Sub -Consultants (B&O,Insurance,0&P) $ 16,737 Total Sub-ConsultantsnBudget With"iA%Mark-Up,a W,_'� N $ 184,103 Indirect Costs (Supplies, Travel and Mileage) ' --15,945, Credit for March 2012 "Early Start" work order/tasks: $ (10,000) Total Budget $ 299,005 1�1 J-18 • • SORT Date: September 18, 2012 To: CITY COUNCIL GELES From: Nathan A. West, Director Community and Economic Development Department Subject: Waterfront Development Project / On -Call Design Team Services — Phase I Esplanade Construction Project TR02-2003 — Amendment 2 Summary: The Waterfront Development Project Phase 1 Esplanade design is complete, and preparations are underway to begin construction. As Designer of Record, Studio Cascade's services are required during the construction phase. Recommendation: Authorize the City Manager to award Amendment 2 of the current agreement for on-call services with Studio Cascade, Inc., in an amount not to exceed $40,000; authorization is contingent upon award of the construction contract for the Waterfront Development Project. Background/Analysis: The Waterfront Development Project Phase 1 Esplanade was designed by Studio Cascade, Inc. Detailed design began in May 2011. Studio Cascade submitted their final construction bid documents on July 1, 2012. As Designer of Record, Studio Cascade, Inc. has an important role to play during the construction phase. The scope of work for Studio Cascade's design team during construction includes: • Review of contractor submittals on proposed material components of the improvements, • Interpretation of design intent when questions might arise, • Evaluation of proposals for changing the design, and • Observations of construction work completed. The design team covered by this scope includes Studio Cascade (principal designer), Zenovic and Associates (Engineer of Record), KPFF/Hart Crowser (Structural Engineer and Geotechnical Services), LMN (Architect), HBB (Landscape Architect), and Laura Alisanne (Project Artist). Zenovic and Associates will be the primary firm performing all services. J-19 The Designer of Record construction services Esplanade project is proposed to be added to the Professional Services Agreement with Studio Cascade in an amount not to exceed $40,000, which increases the maximum compensation under that agreement from $1,259,622 to $1,299,622. Funding for these services is outlined in the Waterfront Bid Award Memorandum presented earlier • on the Council Agenda. Amendment .2 will maintain the same hourly rates as applied in the original contract. The prior amendment to the contract provided for an additional task for the preparation of a Mitigation Planting Plan as required by the Army Corp of Engineers. Known as amendment #1 this amendment was for $6,700 and was approved under the City Manager's authority as authorized by Port Angeles Municipal Code section 3.05.110. The following table illustrates amendments by cost and date. Agreement Date Cost Original Contract May 5, 2011 $1,252,922 Amendment 1 July 12, 2012 $6,700 Amendment 2 September 18, 2012 $40,000 Total Agreement Cost $1,299,622 Staff recommends City Council Authorize the City Manager to award Amendment 2 of the current agreement for on-call services with Studio Cascade, Inc., in an amount not to exceed $40,000, authorization is contingent upon award of the construction contract for the Waterfront Development Project. J - 210 • MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 August 8, 2012 6:00 p.m. ROLL CALL Members Present: Members Excused: Staff Present: Public Present: PLEDGE OF ALLEGIANCE Doc Reiss, John Matthews, Tim Boyle, Duane Morris, Scott Headrick David Miller, One Vacancy Sue Roberds, Scott Johns, Heidi Greenwood Tom and Rhonda Curry, Jim Bishop, Jonathan Shotwell, Mr. and Mrs. Kalla Chair Reiss opened the regular meeting at 6:00 p.m. and led the Pledge of Allegiance. APPROVAL OF MINUTES Commissioner Matthews moved to approve the June 27, 2012, regular meeting minutes. The motion was seconded by Commissioner Morris and passed 3 — 0 with Commissioners Boyle and Headrick abstaining. Commissioner Headrick abstained due to a potential Appearance of Fairness issue. Commissioner Morris moved to approve the July 25, 2012, regular meeting minutes. The motion was seconded by Commissioner Boyle and passed 4 — 0 with Commissioner Reiss abstaining due to his absence at the meeting. PUBLIC HEARINGS: CONDITIONAL USE PERMIT — CUP 12-03 — BISHOP — Eclipse Industrial Park: Proposal to establish a steel recycling yard in the Industrial Heavy zone. Chair Reiss read the qualifying questions for quasi judicial proceedings to the Commissioners regarding Appearance of Fairness matters. All Commissioners responded that they had no Appearance of Fairness or Conflict of Interest issues to report with respect to the agenda item. The Chair then reviewed the quasi judicial public hearing procedures for audience members. No concerns were noted. Associate Planner Scott Johns reviewed the staff report recommending approval of the conditional use permit and responded to questions from Commissioners regarding site location and use impacts. He indicated the location of the proposal using an overhead graphic. M-1 Planning Commission Minutes August 8, 2012 Page 2 Chair Reiss opened the public hearing. Jim Bishop, 982 Lewis Road, Port Angeles, responded to Chair Reiss that the entire rotation process of recycled metals to appropriate collection locations outside of the County will be approximately 90 days. The idea is to move and process metals not to retain them on site. He is working with local enforcement agencies to remove unwanted materials from sites, collect, sort, and distribute metals to appropriate agencies. Appropriate permitting will be in place from local, state and/or federal agencies if required. A concrete slab will be used for disassembly of vehicles with containment in place so that fluids can be collected with the fluids then being disposed of appropriately. Mr. Bishop responded to Commissioner Morris that it is unlikely that any on site pile would be more than 7 feet in height. The process involves placement of crushed and sorted metals in an end dump truck that is being readied for transport. The area should be efficiently managed which will help clean up the community and provide both a needed service and jobs for his family. No sales will occur of the collected materials. Tires will be sold to Les Schwab for recycling. There being no further comment, Chair Reiss closed the public hearing. Commissioner Boyle moved to approve the conditional use permit with the following conditions, findings, and conclusions: Conditions: 1. The metal recycling yard shall be obscured from view by the use of either a solid site obscuring fence at least 7 feet in height or a combination of vegetation or land forms and/or fencing to a height of 7 feet, located on or within 5 feet of the property lines. No storage or display of any junk, merchandise, article, or vehicle may be stored outside of the fence area. 2. Five (5) parking spaces shall be provided on the site per PAMC 14.40, Table A. 3. The applicant shall obtain all permits required by Clallam County Environmental Health, the Washington State Department of Ecology, The Washington State Patrol, or any other regulatory agency with jurisdiction. 4. Noise generated by site activities shall remain within acceptable limits at all times per Section 15.16 PAMC or the Conditional Use Permit may be revoked. Findings: Based on the information provided in the Community and Economic Development Staff Report for CUP 12-03 dated August 8, 2012, including all information in the public record file, comments and testimony presented (luring the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning Commission hereby finds that: • • 1. Jim Bishop submitted Conditional Use Permit application CUP 12-03 to operate a metal recycling facility on a 5 acres site in the Eclipse Industrial Park on June 28, 2012. • M-2 Planning Commission Minutes August 8, 2012 Page 3 2. The City's Comprehensive Plan designates the site and surrounding areas as Industrial. The site is located in the City's Southwest Planning Area. Development in the vicinity includes wrecking/junk yards, lumber mills, an asphalt plant, contractor yards, and other industrial uses that are expected in industrial areas. 3. The site is zoned Industrial Heavy. The surrounding properties are situated within the city limits and are also zoned Industrial Heavy (IH). The site is located at the southern most part of the city limits. 4. The City's Comprehensive Plan was reviewed for consistency with the proposal. Land Use Element Goal H, and Policies H3 and H4, and Economic Development Element Policies B4 and B5 were found to be most relevant to the proposal. 5. Metal recycling is not listed as a permitted or conditional use in the IH zone, nor is the use defined or otherwise mentioned in Title 17, PAMC. The most similar use found in the Port Angeles zoning code is a junk yard that is permitted by conditional use in the IH zone. 6. 17.08.055"J" PAMC defines a junk yard as "... an open area where waste or scrap materials are bought, sold, exchanged, stored, baled, packed, disassembled, or handled, including but not limited to scrap iron and other metals, paper, rags, rubber tires, and bottles. A junk yard includes an auto wrecking yard but does not include uses established within enclosed buildings." 7. Per 17.96.050 PAMC, the Planning Commission shall consider applications for a conditional use permit as specified in the applicable Chapter of the Zoning Regulations. The Planning Commission may grant said permits which are consistent and compatible with the purpose of the zone in which the use is located, consistent with the Comprehensive Plan, and not contrary to the public use and interest. In each application the Planning Commission may impose whatever restrictions or conditions are considered essential to protect the public health, safety, welfare, and to prevent depreciation of neighboring property. Anticipated impacts of each proposed use shall be evaluated to determine if the characteristics of the intended use as related to the specific proposed site would defeat the purpose of the City's Zoning Regulations by introducing incompatible, detrimental, or hazardous conditions. The Planning Commission may refuse to issue a conditional use permit if the characteristics of the intended use would defeat the purpose of the City's zoning regulations. A development that is approved through the conditional use permit process must remain in continual compliance with specific conditions of approval or may be revoked. 8. PAMC Section 17.35.050 requires 10 off-street parking spaces for any approved junk yard. PAMC 14.40 allows the Planning Commission to determine appropriate parking needs for unspecified uses. The proposed use differs from a junk yard in that the materials will be removed from the site once processed so it is not likely a retail type activity often associated with junk yards will occur on the site. The applicant has 2 employees. 9. City Departments reviewed the application and did not forward any concerns to the Department of Community and Economic Development with regard to the proposed use. . No utilities are being requested for the use that are not available in the area. Any M-3 Planning Commission Minutes August 8, 2012 Page 4 • extension of utilities to the site will be the responsibility of the property owner. Power, sewer, water and emergency services are available to the site. 10. Notification of the proposed action and conditional use permit application was placed in the Peninsula Daily News on July 12, 2012, posted on the site on July 9, 2012, and mailed to property owners within 300 feet of the subject property on July 9, 2012. No public comment was received during the public comment period which ended on July 28, 2012. 11. A Determination of Non -Significance was issued for this proposed action on July 28, 2012. 12. The Planning Commission conducted a public hearing on the proposal at the August 8, 2012, regular meeting. Conclusions: Based on the information provided in the Department of Community Development Staff Report for CUP 12-03 August 8, 2012, including all of the information in the public record file, comments, and testimony presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed conditions of approval and listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As conditioned, the metal recycling use meets the requirements of PAMC 17.35, Junk Yards Conditional Use Permit, and is consistent with development that is permitted in the Industrial zone per PAMC 17.34. 2. The application was processed in accordance with requirements for review and approval of a conditional use permit as specified in PAMC 17.96.050. Commissioner Matthews seconded the motion which passed 5 — 0. CONDITIONAL USE PERMIT — CUP 12-04 — KALLA, 1823 W. 7th Street: Proposal to establish an Accessory Residential Unit (ARU) in the RS -7 Residential Single Family zone. Chair Reiss read the qualifying questions for quasi judicial proceedings to the Commissioners regarding Appearance of Fairness matters. All Commissioners responded that they had no Appearance of Fairness or Conflict of Interest issues to report with respect to the agenda item. The Chair then reviewed the quasi judicial public hearing procedures for audience members. No concerns were noted. Associate Planner Scott Johns reviewed staff's report recommending approval of the conditional use permit with conditions. Chair Reiss opened the public hearing. Mrs. Kathryn Kalla, 1823 W. 7th Street, was present for questions. There being no testimony, Chair Reiss closed the public hearing. Commissioner Boyle moved to approve the conditional use permit subject to the following • conditions, and supported by the following findings and conclusions: M-4 Planning Commission Minutes August 8, 2012 Page 5 Conditions: 1. Separate electrical meters are required for each dwelling unit. Addressing for each dwelling unit shall be clearly identified as 1823 and 1823%2 West 7th Street. Address numbers must be at least six (6) inches in height and readily visible from the street and of contrasting color from their background. 2. Two (2) off-street parking spaces are required for each residential dwelling unit for a total of four (4) spaces. Parking spaces shall be constructed to Public Works and Utilities Department standards. Driveway and site access shall be constructed to Public Works and Utilities Department standards. 3. All utility improvements including water, sanitary sewer, storm drainage and electrical are to be completed to the satisfaction of the Public Works and Utilities Department. Separate water and electric meters are required for the Accessory Residential Unit. Findings Based on the information provided in the Community and Economic Development Staff Report for CUP 12-04 dated August 8, 2012, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning Commission hereby finds that: 1. Kathryn Kalla submitted a conditional use permit application for an accessory residential 0 unit on July 11, 2012. The applicant owns the subject property. 2. 17.08.010 "B" PAMC defines an Accessory Residential Unit (ARU) as " - a dwelling unit which is incidental to a detached single family residence, is subordinate in space (i. e., fifty percent or less space than the single family residential use), and is located on the same zoning lot as the single family residence. An accessory residential unit is served by water and electrical service that is separate from the primary residential service and has a separate address. " Section 17. 10.010 PAMC provides that accessory residential units are permitted as conditional uses in the RS -7 Residential Single Family zone. 3. The proposed site is legally described as being Lots 15 and 16, Block 148 of the Townsite of Port Angeles. The site is located at 1823 W. 7t" Street and is developed with a single family residential structure and attached double car carport and a detached accessory structure with attached carport. The detached structure will be remodeled into the ARU living unit. No additional lot coverage will result from the remodel. The detached structure will be reduced by approximately 189 square feet to allow for the required 7 foot side yard setback for residential occupancies. The primary residential unit contains 3225 sq. ft. of living area with the proposed ARU will be 1447 sq. ft. of living area or 45% the size of the primary unit. 4. The site is zoned Residential Single Family (RS -7) and is 14,000 sq. ft. in area. Minimum lot size in the RS -7 zone is 7,000 sq. ft. in area. • M-5 Planning Commission Minutes August 8, 2012 Page 6 5. The subject site is located on the south side of W. 7th Street between "L" and "M" Streets in the City's North West Planning Area. Development in the neighborhood includes predominately single family residential uses but Hamilton Elementary school is located in the immediate neighborhood. The Comprehensive Plan Land Use Map designates the site as Low Density Residential. Adjacent designations are also Low Density Residential. 6. Per 14.40.0.060(D) PAMC requires that residential uses throughout the City are required to provide a minimum of two (2) off street parking spaces for each residential unit. Site development provides four (4) off street parking spaces for the two (2) residential units. 7. Per 17.96.050 PAMC, the Planning Commission shall consider applications for conditional use permits as specified in the applicable Chapter of the Zoning Regulations. The Planning Commission may grant said permits which are consistent and compatible with the purpose of the zone in which the use is located, consistent with the Comprehensive Plan, and not contrary to the public use and interest. In each application the Planning Commission may impose whatever restrictions or conditions are considered essential to protect the public health, safety, welfare, and to prevent depreciation of neighboring property. Conditional uses shall be evaluated to determine if the characteristics of the intended use as related to the specific proposed site would defeat the purpose of the City's Zoning, Regulations by introducing incompatible, detrimental, or hazardous conditions. The Planning Commission may refuse to issue a conditional use permit if the characteristics of the intended use would defeat the purpose of the City's zoning regulations. The City's Comprehensive Plan was reviewed for consistency with the proposal. A development that is approved through the conditional use permit process must remain in continual compliance with specific conditions of approval or may be revoked. 9. Site access must comply with Public Works and Utilities Standards. Access to the subject ARU site is via the 6/7 alley. Access to the primary use is via 7th Street. Both access points are improved City rights-of-way. 10. Notification of the proposed action and conditional use permit application was placed in the Peninsula Daily News on July 18, 2012. Public notice was mailed to property owners within 300 feet of the subject property on July 13, 2012. The site was posted on July 16, 2012. No written comments were received during the written public comment period. Several neighbors did phone; and one neighbor (Mr. and Mrs. Kedish) visited the Community & Economic Development office during the public comment period. No one stated a concern regarding the proposal. 11. A Determination of Non -Significance was issued for the proposed action on August 6, 2012. 12. The Planning Commission conducted a public hearing on the proposal at the August 8, 2012, regular meeting. • M-6 Planning Commission Minutes .August 8, 2012 4D Page 7 Conclusions: Based on the information provided in the Department of Community and Economic Development Staff Report for CUP 12-04 dated August 8, 2012, including all of the information in the public record file, comments, and testimony presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed conditions of approval and listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As conditioned, the proposal is consistent with the intent of the Comprehensive Plan, specifically with Land Use Element Residential Goal A and Policy A.2; and Goal C and Policy C.2, Housing Element A.6 and B.6. and with Section 17.10 PAMC (RS -7 zone). 2. The application was processed consistent with requirements for a conditional use permit as specified in PAMC 17.96.050, and with the requirement for an accessory residential unit per PAMC 17.10.040(A). 3. As conditioned, the proposal is consistent with PAMC Chapter 14.40 (Parking Ordinance). 4. The use is in the public interest as it allows for a variety of housing opportunities. 5. The City's responsibility under the State Environmental Policy Act in review of the proposal has been satisfied by issuance of a Determination of NonSignificance. • The motion was seconded by Commissioner Headrick and passed 5 — 0. CONDITIONAL USE PERMIT — CUP 12-05 — BARHOP BREWERY, 325 W. 2"d Street: Proposal to establish a micro brewery in the Commercial Arterial zone. Chair Reiss read the qualifying questions for quasi judicial proceedings to the Commissioners regarding Appearance of Fairness matters. All Commissioners responded that they had no Appearance of Fairness or Conflict of Interest issues to report with respect to the agenda item. The Chair then reviewed the quasi judicial public hearing procedures for audience members. No concerns were noted. Associate Planner Scott Johns reviewed the Staff Report recommending approval of the conditional use permit with conditions. Chair Reiss opened the public hearing. Mr. Tom Curry, 1126 East 7th Street, requested that the Planning Commission approve the conditional use permit without a condition requiring review of the activity through the conditional use permit process as is suggested in proposed condition No. 3. Mr. Curry expressed his disappointment with the Port Angeles Downtown Association (PADA) and did not wish to operate under a set of conditions whereby he would be required to receive approval of the PADA. He did not wish to move his retail operation from its current location and consolidate his business interests into this new location with a condition for review. M-7 Planning Commission Minutes August 8, 2012 Page 8 There being no further testimony, Chair Reiss closed the public hearing. • Following discussion, Planning Manager Sue Roberds stated that the proposed condition was intended to be a catch all to address any unforeseen issues that the activity may present in that the use is a new activity that has not operated within the Downtown. However, unforeseen issues resulting from the ultimate operation that result in a nuisance would be enforceable under the City's Nuisance Ordinance. She agreed that the condition is not absolutely necessary given that the City has a nuisance ordinance. Commissioner Tim Boyle moved to approve the conditional use permit application subject to the following conditions, and citing the following findings and conclusions in support of the action: Conditions: 1. The applicant shall obtain all necessary permits from local and state agencies including the State Liquor Control Board and the Clallam County Health Department for the proposed use. An Industrial Users Permit shall be obtained from the City of Port Angeles; Public Works and Utilities Department prior to commencement of the proposed brewing activity. 2. Modifications required by the City of Port Angeles Building Division and Fire Department shall be completed prior to occupancy. Findings: 0 Based on the information provided in the Community Development Staff Report for CUP 12-01 dated August 8, 2012, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning Commission hereby finds that: Tom Curry submitted Conditional Use Permit application CUP 12-01 to allow the establishment of a microbrewery at 325 West Second Street on July 13, 2012. The application was determined to be complete on July 26, 2012. 2. The proposed site is legally described as Lots 15-16, Block 34, Townsite of Port Angeles and is owned by William Clevenger and John Gray. William Clevenger signed the application as property owner. 3. The site is zoned Commercial Arterial District. Zoning in the surrounding area includes Commercial Arterial (subject site, north, and west), Central Business District (north and east), Residential, High Density (south), and Public Buildings and Parks (steep slope area on subject site. Southeast, and southwest) zoning designations. 4. The site is located in the City's North Central Planning Area, and the Comprehensive Plan designates the site as Commercial. Adjacent designations are High Density Residential to the west and southwest. Other development in the general vicinity includes commercial uses with residential high density north and south, and single family south and south west of the site. Site access is from the First/Second Alley due to topography in the area preventing access from Second Street. • M-8 Planning Commission Minutes August 8, 2012 Page 9 5. Micro breweries are listed as conditional uses in the Commercial Arterial zone. 6. Site development includes an approximately 5,000 square foot warehouse structure located at the toe of a steep slope. No changes are planned to the exterior of the structure. Interior remodel will result in the creation of an approximately 3,000 sq.ft. production area where craft beer will be brewed and an approximately 1,092 tasting room/food service area with kitchen, restroom, and office area. 7. The subject site can provide off street parking that will benefit the business activity and relieve parking congestion in the area. Per Section 14.40 of the Port Angeles Municipal Code, business parking within the City is calculated at 1 space for each 125 sq.ft. of usable area for food service use and 1 space for each employee for warehouse type activities. The application indicates the need for 3 employees (1 brewer and 2 service personnel). The site can easily accommodate 10 off site parking spaces. 9. Per 17.96.050 PAMC, the Planning Commission shall consider applications for uses requiring a conditional use permit as specified in the applicable Chapter of the Zoning Regulations. The Planning Commission may grant said permits which are consistent and compatible with the purpose of the zone in which the use is located, consistent with the Comprehensive Plan, and not contrary to the public use and interest. In each application the Planning Commission may impose whatever restrictions or conditions are considered essential to protect the public health, safety, welfare, and to prevent depreciation of neighboring property. The Planning Commission may refuse to issue a conditional use permit if the characteristics of the intended use would defeat the purpose of the City's zoning regulations. 10. Per 17.96.070(D) PAMC, the conditional use may become void after one year from the date of granting such permit if the use of the land or building or applying for necessary building permits has not taken place in accordance with the provision in granting said requests. If unanticipated adverse impacts are identified following commencement of the use, the Planning Commission may apply mitigating conditions at that time. A development that is approved through the conditional use permit process must remain in continual compliance with specific conditions of approval or may be revoked. 11. The City's Comprehensive Plan was reviewed for consistency with the proposal. Land Use Element Goal A and Policy A.2; Land Use Element Goal D, and Policy D.1; Transportation Element Policy B.14 and B.16; were found to be most relevant to the proposal. 12. Reviewing City Departmental comments were considered in the review of this application. The Public Works and Utilities Department will require a Minor Industrial Users permit for the discharge of waste into the City's utility system. The occupancy is classified as an F-2 per the Fire Department which does not require a sprinkler system. 13. Notification of the proposed action and conditional use permit application was placed in the Peninsula Daily News on July 18, 2012, posted on the site on July 16, 2012, and mailed to property owners within 300 feet of the subject property on July 13, 2012. • Written public comment was accepted until August 2, 2012. No written comments were received during the public comment period. M-9 Planning Commission Minutes August 8, 2012 Page 10 14. A Determination of NonSignificance was issued for this proposed action on behalf of the City's SEPA Responsible Official on August 6, 2012, per WAC 197-11-355. This satisfies the City's responsibility under the State Environmental Policy Act (SEPA). 15. The Planning Commission opened a public hearing on the proposal at the August 8, 2012, regular meeting. Conclusions: Based on the information provided in the Department of Community Development Staff Report for CUP 12-05 August 8, 2012, including all of the information in the public record file, comments, and testimony presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed conditions of approval and listed findings, the City of Port Angeles Planning Commission hereby concludes that: 3. The proposal is consistent with requirements for review and process of a conditional use permit as specified in PAMC 17.96.050. As conditioned, unforeseen negative issues will be corrected by the applicant. 4. The activity is similar to other uses permitted in the City's Commercial Arterial zone. 5. As conditioned, the proposal will comply with all development standards including off street parking, for such the specific activity, furthers the goals and policies of the City's Comprehensive Plan, and provides commercial infill as expected in the City's commercial zone. As such, the proposed activity is in the public interest. 6. As conditioned, future site development shall be in accordance with established standards for properties that contain environmentally sensitive areas. The motion was seconded by Commissioner Matthews and passed 6 — 0. COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS None REPORTS OF COMMISSION MEMBERS ADJOURNMENT The meeting adjourned at 7:15 p.m. Sue Roberds, Secretary Doc Reiss, Chair M-10 C7 • PORT ANGELES FORWARD COMMITTEE PITTIS MEMORIAL CONFERENCE ROOM / Port Angeles, Washington Meeting Minutes for July 12, 2012 Mission Statement: ��To ekeatexa strong economically and'cultur''allkvibrant<community v 5 that will enhance the lies of our citizens-",' ` CALL TO ORDER: Chair Kidd opened the meeting at 7:30 a.m. ROLL CALL: Members Present- Chair Cherie Kidd, Alternate Patrick Downie, Brenda Francis, Larry Morris, Linda Rotmark, Kathy Charlton, Dick Pilling for PABA, Charlie Smith, Mike Edwards, Greg Halberg Members Absent. Max Mania, Jim Hallett, Mike Chapman, Terry Weed, Christopher Riffle Staff Present• Dan McKeen, Nathan West, Scott Johns, Roberta Korcz, Teresa Pierce Others Present: Tim Boyle, Planning Commission Public Present. Glenn Wiggins, Todd Suess from Olympic National Park Approval ofMinutes Chair Kidd asked if there were any changes to the May minutes. June meeting was canceled. None offered. Minutes approved by consensus. Waterfront Transportation Improvement Project (WTIP) Update / West -End Park West reported Phase I of the project is out to bid with construction expected to start this year in September - October. Additional meetings involving stakeholders have begun for the 30% design of West -End Park. Tribal elements as well as a business presence will be included in the design. The hope is for West -End Park construction to be done during the fish window in 2013. Korcz is researching RCO grants with the possibility of a $400,000 matching grant. Think/ Choose /Buy Local Campaign Edwards reported meetings occur about every two weeks. The door -to door -campaign will include distribution of 400 promotional packages to businesses along First, Front, and 8th Streets. Hope was to have high school students distribute the packages. Another insert is planned for the Peninsula Daily News (PDN) and more website updates. A resolution was been drafted as an incentive for local governments to first look locally when making purchases with specific preference to local businesses. Edwards challenged the committee to encourage and find ways to get other business representatives to become involved as program sponsors. West distributed a draft resolution for the committee's consideration for possible recommendation to City Council. Goal is for PA Forward members, as well as other agencies, to also adopt the same or similar resolution to result in a more powerful message to the community. M-11 Port Angeles Forward Committee Meeting Minutes for July 12, 2012 • Discussion continued regarding whether 5% or 10% should be the standard to meet. Edwards requested this be brought before Council as soon as possible and requested the Finance Department provide sales tax comparison data. McKeen will be discussing with the City Attorney to make sure the draft covers any and all legal concerns before presenting to Council. It was moved by Edwards and second by Smith to forward a recommendation to City Council to pass a resolution to establish a policy of choosing local businesses for purchasing and services within the confines of state law pending any modifications by the City Attorney Motion carried unanimously. New Business/ Front Street Trees Chair Kidd introduced guest, and former mayor, Glenn Wiggins to discuss a landscaping effort on the east side of Port Angeles and ways to improve the appearance of Port Angeles. Mr. Wiggins reviewed previous plans to plant trees along the Front Street thoroughfare. He suggested establishing a program to plant even ten trees every year so, so over the course of time, Front Street would be tree -lined. Downie suggested rather than a city -mandated project to offer more of a community -mandated project with individual sponsorships of trees under the guidance of the City. A list of recommended types of trees and standards are already included in the Urban Standards Plan. Johns reported the Department of Natural Resources (DNR) may provide grants for planting certain types of trees. It was moved by Downie and seconded by Edwards to apply for a DNR grant with the Urban and Community Forest Program, and any other grants, for the purpose of planting new trees along the • Front Street corridor. Motion carried unanimously. Economic Development/Downtown Port Angeles/Sub-Committee Reports Tourism / ONP / Elwha Todd Suess reported visitation to Olympic National Park increased as soon as the weather began to improve in July. Transportation None Regulation / Business / Financing None Port Angeles Anniversary Subcommittee Kidd reported more events will continue including Heritage Week. The Sunbonnet Sue's made a quilt for a raffle and preparations are underway for a time capsule. Kidd encouraged ideas for items to be placed inside. PA FORWARD COMMITTEE MEETING MINUTES - JUNE 2012 • Page 2 of 4 M-12 Port Angeles Forward Committee Meeting Minutes for July 12, 2012 Hurricane Ridge Update Kidd reported negotiations continue with the Department of the Interior for future funding to keep the road open during the winter. She encouraged the committee to send thank -you letters to Bruce Sheaffer for the funding provided over the last two years and support for continuing this funding. Interim Manager McKeen acknowledged Greg Halberg's work and participation in this effort. Topics for Discussion in 2012 Lincoln Park Master Plan None Cross-Town/Alternate Route None Ediz Hook Chair Kidd will be asking the committee for their ideas (with no limitations) of ways to maximize Ediz Hook for tourism and enjoyment of local residents. Item to be discussed at a future meeting. Member Reports Brenda Francis reported on the Elwha Warrior leadership program with a queen and princess available for tribal and other area events. • Rotmark reported there between $30,000 to $40,000 will be coming from the Dept. of Commerce to Nippon for training staff for the cogeneration plant. Halberg requested the committee discuss a big -picture visioning process to cover the next 50 years. Downie reported visiting with the owners of the New Day Caf6. Their business is off to a very good start and they have been well received by the community. They may submit an application for the Fagade Grant program and Downie reported he commended them on their courage to start a new business. Brenda Francis noted the Tribal Journey Canoes will arrive in Port Angeles on Monday. New Business None Adiournment Chair Kidd adjourned the meeting at 8:34 a.m. Next Meeting Date Next regular meeting date — August 9, 2012, at 7:30 a.m. in the Pittis Conference Room. Approved as presented on September 13, 2012 Cherie Kidd, Chair Teresa Pierce, Executive Communications Coordinator • PA FORWARD COMMITTEE MEETING MINUTES - JUNE 2012 Page 3 of 4 M-13 NEW AND ON-GOING ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE 2-9-06 Continue Discussions on Group On -Going March 2006 Housing / Jobs Completed 6-10-10 Business Resource Survey Various On -Going Sub -Committees 2012 PA Forward 2012 Group 2012 Work Plan Propos I COMPLETED ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY RESULT Letter to City Council, March 2006 Planning Commission Completed and County regarding Mark Madsen Southern Cross -Route April -May 2006 Strategic Planning Meetings Group Completed 5-11-06 with Jim Haguewood February 2007 Make recommendation to City Completed 2-8-07 Council regarding Harbor Plan Group Determine PA Forward May 10, 2007 representative to Lodging Tax Group Completed 5-10-2007 Committee October 2007 Determination of PUD Group Completed 10-11-07 Representative October 2007 Gather input regarding, Cross- Group Completed 10-11-07 Route issue Give Recommendation to City December 2007 Council Regarding Cross -Town Group Completed Route January 2009 Host Business Resource Event / Subcommittee January 8, 2009 Council Chambers March 2009 AIA Team Grant Visit Group March 2009 Forward Recommendations to April 2009 City Council regarding CFP & Group April 9, 2009 Policy Issues Summer 2009 AIA Grant Final Report Roll Out Subcommittee October 2009 August 2009 2010 Census Bureau N. West November 2009 Presentation Recommendation to City February 2010 Juan de Fuca Statue Project N. West Council May 2010 Complete Count Census N. West May 2010 Committee Invited ONP to discuss May 2010 marketing plan for Elwha Dam K. Myers May 2010 Removal Project 3-13-2008 "2010" Theme Adopted Group December 2010 M-14 • • I�'E OF COMMUN1Ty,,,,Aj§,C-,qNMIC DEVELOPMENT SION MONTHLYP%1k,,M R, tPORT AUGUST 2012 CATEGORY JAN FEB MAR APR MAY JUNE JULY AUG 2012 YTD 2011 YTD RESIDENTIAL -NEW MODULAR/MANUFACT,,_..' - '- 2 1 Va6e f, $15,000 $6200 $15,000 $92,108 SINGLE FAMILY 4_ 2_ 4 1 5 18 8 Value ... $146,920 $220,356 $613,640 $331,193 $198,408 $586,052 $2,514,387 $1,369,870 417,81800 MULTI -FAMILY Z 'XX 0 Value so ACCESSORIES 6 A 2 22 9 Value $40,000 $40,000 -4 $50,179 _3_ $46,525 $155,645 $20,000 $98,100 $64,280 $514,729 $214,149 COMMERCIAL -NEW RETAIL 2 2 3 $9,400 $214,149 e- Value N $9,400 &, ON HOTEL/MOTEL Vafue_ mmi IMF OFFICE 2 ,Qmwvm�, 2 1 Value $81,024 miwm81,024 $43,520 DRINKING/DINING AAAML mmT Tmm7 _$3,000 Value FIFA ;R".3 NOW, $3,000 AUTO/SERVICE, fitm --- ------ ----- 2 Value $45,000 $3,024 $48,024 INDUSTRIAL _$7i000,-00-0 3 4 Value---- $809,184 $94,656 $72,903,840 $4,431,319 PUBLIC - NEW 3CHOOLS/HOSPS/GOV 0 m N w, 1W W," 2 2 - Value $649,5404 , - _1 --$67,466 $717,006 $16,905 CHURCHES La . ...... . . .. .. . , 2 2 V Value ma 41 $25,006 $25,000 RECREATION �hs, �";24VA � "7 - Value 7, Wax,. _FW $250,000 mm �57 7 $250,000 REPAIR & ALT. -RESIDENTIAL 15 29 19 24_ 32 28 33--_ 218 251 Value $102,634 . ....... $160,807 $79,500 $215,577 $205,559 -- - $262,698 - ---38 $279,298 $200,958 $1,507,031 $1,957,480, COMMERCIAL 10 17 10_ 12 12 8 99 110 -_ Value _ _ $67,703 . _ _7_ _ $116,393 - - $194,333 _ _ _ _ $116,362 _ _ _23 $137,143 _ .. $376310 ... $132,197 $124,630 $1,253,073 $2,660,850 PUBLIC 2 7 10 Value _$7,_000_ '4_7 .7 7, -7, $95,618 $260-,000 -2 $2,506 $195,_500 $560,618 $392,504 DEMOLITION / MOVE�mm 1 1 2 3 � I I " 3 10 13 Value 5500 59,000 $2,000 $4,000 $8,060 $23,500 $47,757 BUILDING TOTALS BLDG PERMITS 28 41.._ 47 48 70 44 63 5 392 412 C76NSfVAEtit $_7_2,_35-7-,_2-5__9- __ - $.1,3-5--4,240 - $1,006,652 - $1,541,239 ___ - $1.183,165 _____ $1,107,616 - __ - ___ .......... $710,241 $1,322,420 $78,550,171 $11,3 L.0 __ --------- _92_1 BLDG PERMITS FEE $443,573 $19,602 $18,907 $24,810 $24,680 $18,680 $16,106 1 $24,805 $591,163 $161,801 1 C OF O'S ISSUED- 1 1 5 16 6 5 3 3 40 35 1 *Certificate of Occupancy (C of 0) issued to new or relocated businesses. M-15 JORT DATE: September 18, 2012 TO: CITY COUNCIL NGELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: FACADE IMPROVEMENT PROGRAM GRANT AWARDS Summary: City-wide Fagade Improvement Program award announcement. Recommendation: For Council Information. Background / Analysis: On September 12, 2012, the Planning Commission awarded funding for 3 fagade improvement projects as part of the City's latest Fai; ade and Signage Improvement Grant cycle. The application cycle closed on August 15, 2012 with 8 applications received. Of those 8 applications, 3were determined to meet specific grant requirements and were moved forward in order to facilitate the work being done. Staff is working with other applicants to provide additional information for clarity in order to assist the applicants in successful grants. The 3 complete applications were reviewed by the Planning Commission on September 12 and were wholeheartedly approved. Staff' requested additional information to provide clarity on 3 applications that will then be reviewed by the Planning Commission on September 26. The Planning Commission concurred with staff's recommendations and awarded the following projects for funding: • 101 East Railroad Avenue (Black Ball Ferry Line) $1,000 toward a $3,943 investment to fund lighting enhancements to an existing wall mounted sign. • 117 —119 West First Street (Cottage Queen/Puzzle Books) $10,000 towards a $22,000 investment to reconstruct a new covered entry structure along the street frontage of the site. • 2358 Highway 101 West (Harhinger Winery)$10,000 towards a $23,000 project to construct a new covered entry structure along the street frontage side of the building. This program has held 4 application cycles and has awarded 15 projects thus far. Complete information on the awarded grants is attached to this memorandum. M-16 • • • NGELES TO: Planning Commission FROM: Roberta Korcz, Assistant Planner DATE: September 12, 2012 RE: Fagade and Signage Grant Applications Summary: In July of this year, the Department of Community and Economic Development opened up a new round of the Fagade and Signage Improvement Grant program and received applications through close of business August 15, 2012. In total, 8 applications were received and reviewed by staff (and by the Downtown Association for those projects located in the Central Business District). Staff has made recommendations to several applicants on how to improve their proposals to better fit the intent of the grant program and will be accepting additional material to bring to the Planning Commission at a future date. However, 3 applications were deemed complete and ready to proceed with their projects as proposed. • Recommendation: Staff recommends approving requested grant funds to the following projects in the following amounts: • 12-01: 101 E. Railroad Avenue (Black Ball Ferry Line) Grant $1,000 towards a $3,943.60 project to fund lighting enhancements to an existing wall - mounted sign. • • 12-02: 117-119 W. First Street (Cottage Queen/Puzzle Books) Grant $10,000 towards a $22,000 project to upgrade existing awning, replace failing glass tiles, and to raise the existing parapet and center column to match adjacent fagade heights. • 12-03: 2358 Highway 101 W. (Harbinger Winery) Grant $10,000 towards a $23,000 project to construct a new covered entry structure to be placed on the street -facing side of the building. Background/Analysis: The City's Fagade and Signage Improvement Grant Program was developed in 2009 to provide business and property owners with funding opportunities to encourage building rehabilitation, beautification, and accessibility within the City's core commercial areas. Applicants can request up to $10,000 to fund half the cost of facade improvements and up to $1,000 to fund half the cost of sign improvements. Applications are reviewed by Department of Community and Economic Development Staff and by the Downtown Association for those projects located in the Central Business District using the following criteria: M-17 • Degree of Visibility: Priority will be given to building with higher degrees of overall public visibility to streets and other public spaces. • • Expected Increase in Property Value: Priority will be given to those projects which best enhance the appearance, accessibility, marketability, and overall value to individual buildings and surrounding areas. • Consideration of Neighborhood and Historical Context: Priority will be given to projects which benefit neighboring properties. When possible and relevant, historical preservation efforts should be park of proposed improvements. • Ability to Proceed with Project: Applicants demonstrating the ability to implement their proposed project within six months of being awarded a grant will be given priority. • Additional Factors: Other noteworthy items considered applicable to specific projects. Pending current funding availability and project merit, those projects which meet the Grant Program's review criteria are recommended to the Planning Commission for funding approval. To date, 14 projects have been approved for funding, totaling over $280,000 in community improvements. Attachments • 12-01: 101 E. Railroad Avenue (Black Ball Ferry Line) application • 12-02: 117-119 W. First Street (Cottage Queen/Puzzle Books) application • 12-03: 2358 Highway 101 W. (Harbinger Winery) application • Port Angeles Downtown Association Letter M-18 0 City of Port Angeles •2' MY Facade and Signage Improvement Grant Program RAVEMMMEW APPLICATION FORM Applicant Name: P,1 -c -k 21aee Z,�z Mailing Address: Are ,Z,- ,, r4, ,e Phone- :7(br, - -,/5 i- Email Address: r an4c,t. re4! L Business Name: &,P,, , R, Business Type/Description.- Building Address: 06- • Improvement Type: El Facade Sign 4 - Brief Project Description., -7 4.4x&.4—' IU JA - A 5 e 4 c, Anticipated Start Date: Anticipated Completion Date: Estimated Total Project Cost: Funding Request (500/a or less): $ X" /; 4kf The owner(s) of the above property is fully aware and agree to all proposed improvements described in grant application. Applicant must have any changes to project proposal approved by property owner(s) Applicant's Signature:4 �-44d-t Date. if- I Owner's Signature: Date: • Depoil,inenl of Community and Economic Development M - 19 321 F. 5+' Street- P0 $OX 1 150 Port Angeles WA X8,462 WeknnxstloPort Angeles, Washington Sign Grant request for Light Fixtures Attachment forEstimated Total Project Cost and Funding Request Note: VVewill continue nzlook for aesthetically appropriate Uehtthatpotentia|k/cou\dcnmeinata|es expensive price. Vealso want to explore LED options to save Vnenergy usage long term. The cost estimate below reflects the maximum potential expenditure. The sales rep with RLLOCommercial Lighting suggested Slights toaccommodate the width ofthe 2O'sign. Different styles oflights and/or length ufbrackets could decrease the amount needed, thus lowering the total cost. Estimated Total Project Cost (using RLLD Commercial Lighting), $2,90000 Lighting fixtures including shipping. $243.60 State tax $80000 Electrical installation Estimate from Strait's Electric $3,943.60 Grand Total (not including bulbs) Estimated Max Request (509Q: Thank you for your consideration, FUaOAnderson, Black Ball Ferry Line 0 c� 10'x 20' WALL ICN Illuminance (Fc) t Average = 24,20 Maximum=41.4 +y Minimum t.6 Avg/Man patio = 3.18 auo. LIT Max/Min Ratio = SAS ..axu sr 0,313 baa 3A99 • � • F_3I3.979.TgYF et.arspxat cuu f,, _ - wax UA o c Z 2 U c, TiPff NnN[ t xxs+�•'n'.�fawma.auw.+.MegRYwW^4xnne+«aainmwx c.. rblc� vM.'+r✓tl�mav�usrw«rbMsra trb.a+rtwaGYrMxnnmw �g..Axae sr»+uyw.rM rocr�ne.w M.,uwx�+.*. �rou�.m xxw.xam. wd[-WW+rub�x.++F*x's�mu..• wr wax bsf�a<WtMnx x.nx.. waeenca.xs. xanwws«wwavk.0 tnfs. rvheroinWnrowdW.*�.x.w m.b w ;4.:P slli '/!w 9^¢'�s`'.tG FO![PUlfCHAS{Na fNFONlAATTBN Of A9fpq'VE6 +4tj;�f?b�4r': 5` EQIJIPMEfit SPECUIEO ON fNii PLAN CONTACT Scat it;n.V>� rils;3 k'eP7�`,s> Tr xY deh ,x Me*i r£t fc•A�'axT'r Page 1 of 2 Rian Anderson From: "Jackson Smart" <tackson@olypen,com> Date: Friday, August 10, 2012 12.56 PM To: -tranderson@cohoferry.com> Attach: JACKSON SIGNS -WELCOME SIGN LIGHTING.pdf; commercial_sign_facade lighting_fixtures_RLLD21616RA8.htm, RLLD - AR GOOSENECK LIGHTING - brochure pdf Subject: Fw: Gooseneck Sign Lighting Hi Rian... Here is the information you requested on the lighting fixtures for the welcome sign. Attached is also the specs for the type of goose neck and shade. This is what he recommends after seeing the picture of the sign on the wall. Let me know what you think about this. Remember:. -you alonly have,until the 15th of August to apply for the grant. I would think this is enought to put with the application. -- Original Message From: Dustin Smith To: 'Jackson Smart' Sent: Friday, August 10, 2012 12:16 PM Subject: RE. Gooseneck Sign Lighting Hello Jackson, Apologies for the delay on this, see attached design with our TYPE F bracket, that is our longest extension, which would .be is required to uniformly illuminate this lame of a sign. If there isn't enough room above the sign for our TYPE °F, use our TYPE B bracket, pricing is the same. I would suggest using our 42W CFL lamp and ballast: system, ballast is located in the wall plate. Fixture will require recessed junction boxes for mounting. We will provide spacing and placement dimensions at .time of order. PRICING (5) - AR200-42W CFL - TYPE F / B BRACKET - PG3 GLOBE - 120V --277V BALLAST + COLOR CHOICE $2500.00 TOTAL 3-4 WEEKS, FOR PRODUCTION Lamps are not included, purchase locally, 42W TRIPLE -TUBE LTAir PIN, approx $25 / each • Regards, M -23 8/10/2012 Page 2 of 2 Dustin Smith, IESNA • Commercial & Sports Lighting Applications RLL DESIGN tel: 713.863.7699 x 105 fax: 713.979.1429 4912 Blossom Street Houston, TX 77007-5312 From: Jackson Smart [mailto-jackson@olypen.com] Sent: Wednesday, August 08, 2012 1:31 PM To: dustin@rildesign.com Subject: Re: Gooseneck Sign Lighting Hi Dustan— Thanks for the quick response. Attached is a picture of the sign project, The size is 10' tall and 20' wide and lhe bottom is 12-15 ft off the ground. Thanks Jackson ---- Original Message From: Dustin Smith To: jackson(c)_olvpen com Sent Wednesday, August 08, 2012 10:23 AM Subject: Gooseneck Sign Lighting Hello Jackson, See attached brochure for our gooseneck fixtures, I would suggest the Type B or Type F bracket, shown on page 3. Send over drawings and / or images of the sign and 1 will take a closer look at spacing for fixtures. Regards, Dustin Smith, IESNA Commercial & Sports Lighting Applications RLL DESIGN tel; 713.863.7699 X 105 fax: 713.979.1429 4512 Blossom Street Houston, TY, 77007-5312 C, M - 24 8/10/2012 r� M-25 ANGLED REFLECTOR FINISH - Available in either Arctlitectural Textured, High Gloss, or Galvanized finish. LAMP OPTIONS - Designed to accommodate Incandesc€nt. Compact Fluorescent, and HID lamps CFL and HID lamps available — order separately; Incandescent lamps by others. MOUNTING -Fixed hub tapped for 3/4" NPT conduit. Choose from a wide variety of wall and gooseneck brackets (see accessory section). REFLECTOR - Heavy-duty, spun Galvanized steel construction, SOCKETS - Incandescent (rated 660 Watt/600 Volt) and HID fixtures (4KV pulse rated) are medium base porcelain. Compact Fluorescent sockets feature smart push-pull thermoplastic design for ease of lamping. c U Z us usil;n wa t WLAWre Shown with Gooseneck Bracket Accessory DIMENSIONS All 100 AR `50 AR 2300 1 110OWati rAaxy !i 1t5Q1s1atthYap i 12 4'�attbAax: (!Ni • ineandescenl prew iecitends for use .�•,.,_1 GBg -Glass Black M • comwo �luaresc AR 200 All 100 AR `50 AR 2300 1 110OWati rAaxy !i 1t5Q1s1atthYap i 12 4'�attbAax: (!Ni • ineandescenl prew iecitends for use .�•,.,_1 GBg -Glass Black M • comwo �luaresc AR 200 2�,17JR2 (Globe opmn required) GGN-Gloss Green 50 MH - MetalHalidez Ali eC(i 70 FPGS Glace option requ SVG - Satin Verde Green too 1 GAL - Galvanized 3 I 175, N"sV- MetallicSlver L0596WL-Factory GWT - Gloss White prew iecitends for use .�•,.,_1 GBg -Glass Black wttti stern or trraciet UE GRD-GlbssRed mountin91fiveet GGN-Gloss Green locanum RUS- Textued gust SVG - Satin Verde Green 1 GAL - Galvanized 3 AR 200 INC 120 MSV LDS96 WL PG3 1- Requires the use or Medium Base Reducer! Envelope tamp_ 2• CFL and MH remote ballast required (see accessory se(tion) rcrnlslrxct:nL L i G 41 i t\ C PG3-Globe Gooseneck Wall Brackets rEamota Aallasts Wee Guards Stems RLLD COMMERCIAL. LIGHTING - 300 SHEPHERD DR - SUITE B - HOUSTON,714 77409 R 713-863-7699 F. 713-979-1429 Project Name Contact Info Location C, • RLLD - GOOSENECK BRACKET OPTIONS • Brackets are finished in gloss white powder, other optional colors are available. All brackets suitable for use in suet locations, and mounts to recessed 4" octagon box (by others). Fixtures used to wet locations must be specified "wL" separately. To order, specify catalog number indicated. NOTE, Brackets feature 3/4" stems which slip fit into wall plate (wall ends unthreaded) Conduit may be cut Sown fin the field by other) to shorten bracket length CAS wall plate included with all goosenecks TYPE A - ADINC TYPE E - ADINC 1 4-1/2" � 14-112'L68rhnz II _` (161mm)-`- (114mm) 40-1/4" + 2-1/2" (64mm) I 41/2 + 0022mm) 3/4" (114mm7 NPT f x.46- 3/4" 3" (76mm) - ° NPT —. 22-1/4" TYPE B -,ADINC ( (829mm) 4-112' 014mm) - 48.1/4" (1226mm) TYPE C- ADINC �-. to -13/16"-f•1 J (275m 1) 4.1/2..+ I {7 74mm} U -"" 29-3/4" (756mm) TYPE D - ADINC 41,1/2" 13" (76mm) 7-1/2" �'\ (191mmt + t— �5-3/16" {132mmt 2-112" (64mtn) (191M) (191rnm) //Y 1+ i-3(q"�45mm) 4-518° 3/4" j 017mm) NPT �( (629mm) TYPE F - ADINC;" (-+--- 23" (584mm) 14•U7"t3&9mm)\\ 17" ±432nim) t C 3/4" I 6-3/4" NPT {i71mm) t t�_� , 1 - 54-1/4" (1378mm) i TYPE G - ADINC -,.4 Ft6 i 9mm) R12)+j 114i txnl tl:°' �---�' il4lmm) 6"tt52mrst 43 � } t2-itd'Tbmm} .2B (191 mm) i�•S d4" ' (8t9rnfn) r'� TYPE H-ADINC 3/4" NPT 22 1,4 7 {170mm) 4-1�� 112" + (114mm) (T 14mm) 46 3" (76mm) a� i f (229mm) 3/4" NPT 22 1,4 7 RLLD - 304" SINGLE REFLECTOR WALL BRACKETS TYPE J TYPE K TYPE P TYPE U 39" 9"(229mm) (997mm) 4 3"(76Mm) 3/4" T 2.712" NPT (64mm) A•1t2" i+tam nl l I--- 25-7/4"— (64' mm) 12- /8" )N,(321 mm) 9" (229mm i' 3/4" NPT (327mm) I 41-3116" I1(ur-1 R4-1/2"(114mm) tt1 3/4" NPT ""'—' ' 3" (76mm) 15 1-318" (35mm) V 3/4" NPT 1 (953mm) WALL PLATE - Mounts to recessed 4" octagon boss (by others). 3116" t5mm) Hn1es x112" (89mm) Accepts 3/4" Condui 3/8" Set Screws 1-3/4" (44mm7 — 4.3/4".— (121mm) CWBM/L -Contemporary Wall Bracket a0" # ' t A (50r1 ' t356m� R8"9229mm) {SLSr„mi RG•t152mm11 (53am�t( R � ti"(279mmj I T_ ))' (275mm) sOtrA ,(140mm) I26Dmm5 (140rn 4-7/8' j 'i 718" it)2mm) (134mm) (724mm) :WB�+t Cw8L DWB -Single Reflector Wall Bracket. Four 5/16” diameter holes are provided for wall mounting 4" (102mm) 91 8,e (229mm) ,(203mm) I t (127mm) Mounting Hole Centers 23-7/8" _ (606mm) (464mtn) � 314" NPT 6" (152mm) t 19.3/4".,_._, , { (502mm) M-28 • • • TEXTURED RUST SATIN VERDE GALVANIZED SATIN COPPER SATIN TURQUOISE GREEN Approved for indoor applications o F0 ; BRUSHED ANODIZED M-29 1/09 2953 REMOTE BALLASTS WMB - Weather -tight CFL Wali Mount Ballasts 'T— -- • Designed for outdoor or wet locations. c 81us Operates 26,3Z and 42 Watt CFL -T4 -Pin lamps, LISTED • Highest quality electronic ballast, wet location I° a • Allows operation of lamps down to -18°C/ -18`F i 1+ Gooseneck • Housing of cast aluminum (Shown with • Gloss white powder finish. Optional RLM colors available. Gooseneck 2.,ta^ --- - - - ` Mounts to recessed A" octagonal box b other). and Wall Plate (57mm1 wall Plate g { y attached - order WM8 STYLE ORDERING DATA separately) 4'(102tnmt fridOW01iltdOW Designed WM826/32/42CFLVEGV9 26132142War:PL-T4-Pin 1511 1 l WMB2 - Weather tight EMH and CFL Wall Mounted Ballasts Designed for Outdoorlindoor wet or damp locations. Operates 35 through 100 Watt Metal Halide medium base lamps or 26, 32, and 42 Watt ' } CFL-T4-Pinlamps. � ~^-�\✓ �, �_✓ , ? % 3Electronic ballast promotes superior lamp performance. fit9rn r Housing of cast aluminum. i Finish is loss white powder. Optional FILM colors available 9 p • Mounts to recessed or surface 4" octagonal box (by other). 3.112" 1 86mnt1 Designed to accept Gooseneck Brackets (order separately),t89mm) 5.1116' WMB2 STYL 4 DE ING ATA GL 09 MA023550WHUEGM 351501h'attMgtalKaliie- Med, $me 5Feet 6Its LISTED VVM82 701100 EMH UE GWT 70/100 Watt Metal Habde- Med _8_ase_SFeet 6lbs wet location LVM82 2682/41 CFLUE GVt 26132142 Watt PL -T4 -Pm 15 Feet 12 lbs WTRB-Weather-tight Remote Ballasts Highest quality Class H core and c6L4-s13• c@ us Finish is white textured powder- Optional textured RLM colors available. LISTED • High Power Factor Design. wet location 4-YIS" WTRB STYLE ORDERING DATA 232mm1 Designed 10„ . (25amm, 6Y1i28 54 MH Mr Writ S01A1a t,�(,M;�fta�!de 50 tt� 1{t lhs � _ _ W7RR 70 MH MT W°ri 70 Watt Metal Halide s0 h 1 l Tbs. _ - W7ii31GOMHT20277 100 Wait Metal Halide sort 12 ms All K O's are for 112" fittings WTR8j�Of30At9�'DBR4A' i6tYc"futtMalalHande 50 ft 12I1as I f —Nli' MH MT WK t75Watt Metal Halide 165W 15 CIA '05mr UnrtsmusTbe}}osttroneosa (1o5mm} that at least 12" of frees ace W1RR 76.'37.44 CFLtJE utHT26lt2142 Watt Pl-T 4-Ftn is it Bibs. � fl -Based on # 14 Ga wire - Oink was saes may allow greater distance. Consuk factory exists between adjacent l— 6-118" —I ballastt- Th,s arcual contains a HX-HPF Reactor CaciAr wPlr stanux3 amps higher than operating amps. t i %mm) hams For lntematiaial voltages, consult foor y, MT - Molt- Tap is shspped standard unless othervnse specified Multi Top consist; of 120., 203'1, 240V, and 277V Mule Tap is pre -wired for highest voltage Alternate voltages will require field reavinng POSTLINE BALLAST (FOR USE iNSIDE 4" POLES) ORDERiNG DATA 1/2-14 NPS Di Ili Threads ',� fLeads �•� 1/8"'\ It Metal Halide P8 26132.142 CFL LS 26/32142 Wait FiT4-Pin 5f1 1N& 5` — T- PostlineBailast tl2 Shown Note.26/32/42 8"112'Watt CFL Posttine (216mm) -- 2 1311E L (21m rneasu Ballast measures 1"x 2. C �L us ". LISTED Leads -"'r„ � • M-30 City of Port Angeles Fa;ade and Signage Improvement Grant Program APPLICATION FORM Applicant Name - Mailing Address: Home Phone: Email Address: & Business Name: &77;V41C:4&,LZ�-A1 J24A4 4gg / Busines5Type/Description: ' P'k1le—P Building Address: Improvement Type: [k] Fai;ade E]Sign Brief Project Description: 1 A RLPLACE rqF_'Nk) bA\!T\s VtS�Lst,d lViN 11" NU_ W I T EC? T U Q_ E_ ;E � I k -T T A C WECS Anticipated Start Date: W1 Anticipated _ Anticipated Completion Date: 0 6 IS Estimated Total Project Cost. $ Funding Request 150% or less): C The owner(s) of the above property is fully aware -and agree to all proposed improvements described in grant application. Applicant must have angeo project proposal approved by property owner(s) Applicant's Signature: Date: Owner's Signature: Date: MARK AND SUSAN BREWER of Ccrnmur,ly and �_conorn,c 'Development M 31 12308 KosicH PLACE S*rCvet PC BOX I _50 ;'00 4,I)aC-IC-5 WA �-8362 SARATOGA, CALIFORNIA 95070 August 1, 2012 0 To: City of Port Angeles C/O department of Community and Economic Development 321 E. 51t, Street, P.O. Box 1150 Port Angeles, WA 98362 From: MS Brewer Properties, LLC 123N Kosich Place Saratoga, CA 95070 To whom it may concern: We are very excited to be considered for the Facade and Signage Improvement Grant Program. Our building at 117-119 W. First Street has been a work in progress for us over the past few years. We -took over the responsibility of the building, formerly known as the Angeles Music Building, after the passing of our father, the late David Brewer, We look to continue the vision be had for the building as fie had begun the planning of a new fagade. Since the beginning of 2009 we have invested $132,000 into the building, includinp, renovations to the interior, improving the front of the building and replacing 6 e roof. We have had the plans for a new facade ready for some time now and look forward to the opportunity to enhance the building for the benefit of the community and our • tenants_ Thankyou for your consideration, Mark and Susan Brewer Owners, MS Brewer Properties, LLC Malrewer7fta-h-oo.corn susanbohland(-@gmail.com M-32 11 City Planning Commission G/0 Roberta Korcz 321 hast 5"' Peart Am les, WA. 98362 Dear Commission, Please consider the attached draawino,, and photographs for the "Facade Improveinent" Gtxaanaunary Development Block t grant. The Brew=er buildim, is one of the most visible properties located can the sunny side Of the central downro,wn corridor. Perhaps you have even noticed the immils visible from the alley. The existing facade or vent ers ,are depreciating the value of the property. "Paint the town" tried to fix car adhere the 11Irass tills withcaut ::ucc:ess. Painting the existing anct.d .awning is not feasible. Glass tiles are no longer aavaihahle making an extensive repair impotsible, The metal awning has served to protect the pedestrian from fallirw tile's. In the photograph voti can see that a downspout is Currently stipporring one of the lower rale, Tlae existing parapet and f.icade are lower than the adjacent building. The new design raises, the center COIL 11 eta march the <adjiicent huilding f lc ade height. Meta! a wnuars in all other dmvntown bttildings are being replaced With SM6CT and lighter raiwa ,, strttc•tures. The vision .and dran m_lTs for this pro -i c;t where proposed ba' the Late David Brewer before his p<assin'u. The building is now imn>aged by his oii ,and wife Mark and Saasata Brewer. I nrew tall next door to David Rt -ewer and family. I worked for Angeles Music in high school and :rang= with him later in life Fle Contributed a 'rcatt deal ro student music and arts in ,aur cr mmunity. We are Very fortunate that Mark has taken caber where Rivid lett Gaff providing considerrablc resources for much ofthe deferred maintenance that Divid could not afford. l gain <a (leneral Contractor. but ailzzo as stakeholder in this community with a personal interest to making this project shin, heyond its :,,ritriated value Thank you for your co n;.idenition. Sincerely, • Orgcyory N-widy, Sole I'rc;prietor M-33 TQM AND CA'T'HERINE HARPER 122 WEST ELRST STREET PORT ANGELES, INA 98362 August 15, 2012 City of Port Angeles Planning Department Facade Improvement Grant Program Hear Sir or Madam:: We are the owners of the Pioneer Building at 122 West First Street in downtown Port Angeles We needed some facade improvements and other work done on our building, and we noticed the work being done on the building across the street The crew was professional and the work proceeded swiftly. We determined that Mr. Greg Bondy of Kandu Enterprise was the contractor We called Mr. Bondy and explained what we needed. He gave us an estimate for facade improvements, pigeon abatement, and general improvements His work was absolutely the best we'd seen, finished on time and within budget. His crew is a delight to work with. We would recommend Mr. Bondy for any kind of work- needed, there seems to be nothing the crew can't do Sincerely, Torn Harper (360) 501-2210 Catherine Harper M - 34 • • • • I L ---A Kali u Enterprise 714 west sixth strcct Pot Atigeles. WA 08363 I Name i Address tire%%el !'ruttedlcs Mark Bre%let 12308 Ko,,ich I'tece Saralou, CA 9%70 Date Estimate # Hi10i201M 245 ivi Project Item Description Qty Rate Total (Facade improvements. 117-119 West 1•ir,;l Street I'erlllit F11C.tdC MlI1r0NVl1lCll A 1 300.7? 3W75 T k1uhili/e gide++all, ;calloldiiw. ph-aund. signage. aok atcty I 1.750.00 1.750.00'I rencing I`quitllilem Boom t ucl, min and dunlr truck rnin Jofi and ont 2 450,110 900,001 Demo 11 --move t 1,460 oO 1 460,00'1' Dehris VIC1,11. til_e and �itrllle 4,500 0.1i1 4140 001 - Clean -up Rell love adllesivez and \eTwer 1 360.00 160,00`I' FastenC3:i Anchor andfuningLabtlr}311C117i51iFIa15 1 1.$00.0{) 1.8(}000I Framing VoliN 15311 16 45.00 720.00 Veneer L'2*1 ate DO installed 1 980,00 98(100 1 Flush:ni Mctwd cup. drip. 2x2. and other x3:.hown (inch 11) 150 3.00 450,00`1 frim 54" x 12- f 6- -4 Primed 52 10.00 M,001 Veneer Slone Illat;oJlry 1 500,00 500,001 ['rill) Devil work. Cdein" filling Cie 1 730.017 720.001 11,1111611L,l'rinl4, sill, ",1111f mask_ paint and oiln details tceha fmlc}) 1.000 1.75 1.750 (1(Yl- Al&intik Pre-m3nutactwred tanning ?.3110 3.00 7.5000)T j �" Project Timeline- I un D . to pkninn firom Noliee 1 t3 1'C4tCced Subtotal $20.22075 Sates Tax (8.4%) 41,60.54 Total `21.171929 ivi mvn x v "Imp VE MR11 k 1 V a A 31. 01 141 ASK, "NOT d - '3 - too, A— to Cr) air,' W lot 'AWL" .2- Aft its"' 69 Ilk, A --- --- Nd te A A, "106 ER, V's sit, JAPAN Kv, Wo 1,09" tj� wig! _n Wy "MAN IV �W 1� Its' "'MM, ev MM Q IMP A AN 2, Muv "s NIf " ASIA )km' I- Q - - , , 1 - z � VE N-* 0 * - 1/4 " , 4 J, Jo 1211-i�� 7"1 Toov N Fs� Flu' p p,� 17�k,, -7, or ewe A , < ��"t,�<� lJJ Try :max `� � ,� ;;� s ✓�� ,,,"�^� "�<qr<�'ti�"�✓C' �� /I I r,�`'��r', �✓ �: .. _ .��.�- " ".; �r I 11 1 N1 J0 i ,� w rV.�, WC /Wl 3Ma-„ -ff• ,.. q w i `°*are 3�ej'� Y"A'„� Res'. 3 AJ WIT 4W il,, ,e Sk "k V11 /'r yx✓ , �'�F 3aV sg3� < "'<,^q x� '",, ✓<"G '/',.Y 03.t ",w _ 5 ,,.<, 7�w MR _ih" " fir, a �`e i§� y��". �'q�,.`' r3, ''"`IIS'' li < ;%,'; •�,�'•' „°: ,..: - ,.y.FWl •;ir",''i , a, .� yg, ^^""„'„" • "'t _ ; `,_:' " "Ia,�, � ,S, ,may", « , , hR ,,<A<'" ' �° �.�g,,.� < M SYR, " « lla�< <r � kin/ , ..,.a�..na',"za' Ste` ." r '' i ,% r jml✓(d`/ �',';°i/, a"s' .«°" .. '+e` Ao, " AF It 2e"&,` `�e °moi, <�, �5��'„ silt!,a' "'r`' i; , NI: �a . >,;<efr u, •,; `�.,. �S"''"""a';ns.�;„,p M-37 0 0 r D z D 4 11 m z m �1 W .P 6 N m 0 z Il 6 m='-3 N• 10'.9• S A Vt N• n 4 OI 0 319 South Peabody Sl A New Facade Reomdel For z �L1LL��LL1�1G1L�ll: �� J11LL 111[71 Port Angeles, AA 98382 R6VL4EU Penny Brewer � R C H R T E C T Phone (980) 462-8118 F-0600 452-7084 COY1L NO ��"` •'M'�""� - Flrst Street, Port Angeles, WA .FF�� Y s p�X(i ng yge D M 6 N m 0 z Il 6 • • • S 4 OI s' 319 South Peabody Sl A New Facade Reomdel For A �L1LL��LL1�1G1L�ll: �� J11LL 111[71 Port Angeles, AA 98382 R6VL4EU • • • S 4 OI n TIS.�y-irn1B1L-+i�ip•`r1� 1��, ffP*1�IfnA'ce 319 South Peabody Sl A New Facade Reomdel For A �L1LL��LL1�1G1L�ll: �� J11LL 111[71 Port Angeles, AA 98382 R6VL4EU Penny Brewer � R C H R T E C T Phone (980) 462-8118 F-0600 452-7084 COY1L NO ��"` •'M'�""� - Flrst Street, Port Angeles, WA • • • • • m r m b 0 z r I>. z mu 3� 38 F 319 South Peehody St Smte 6 oArs .� 1n�anrrlcol ` A New Facade For a Port Aa4e1® WA 96382 REy18ED ` Penny Brewer ARCHITECTS Phoaa (380) 452-8118 Fex WO 45522 452-7084 COY1t Ro �iiir wiA,x Fust Street, Port Angeles, WA _. City of Port Angeles 9V. i. - ��"P Fa;ade and Signage Improvement Grant Program 141111011151F Selection Criteria Unfortunately, funding for this program is limited and not all eligible proposals are guaranteed funding. Projects will be evaluated competitively by the Community and Economic Development staff, as well as the Port Angeles Downtown Association (for those projects located within the CBD), based on the following criteria: Degree of Visibility: Priority will be given to buildings with higher degrees of overall public visibility to streets and other public spaces. Expected Increase in Property Value: Priority will be given to those projects which best enhance the appearance, accessibility, marketability and overall value to individual buildings and surrounding areas. Consideration of Neighborhood & Historical Context: Priority will be given to projects which benefit neighboring properties. When possible and relevant, historical preservation efforts should be part of proposed improvements. Additional Factors: Other noteworthy items considered applicable to specific projects. Staff may request additional material and/or suggest specific changes to applications in order to increase prior to final project evaluation. Funding recommendations will be presented to the Planning competitiveness ommission who will make final award decisions, including possible conditions to ensure program intent is achieved, Submission Requirements Complete applications must include the following: o Filled out Application Form o Color photograph of the existing building/storefront o Description of proposed improvements, including images, sketches, etc. Consultation with a designer, contractor, architect, etc. is encouraged. Color graphics or renditions of the anticipated improvements may enhance competitiveness of the application. o Estimated project budget and timeline o Signed Application Acknowledgement form o Additional material may be requested by staff to support proposal Tete AoDlications are due by close -of -business. August 15, 2012 Department of Community and Econarnic Development �5 321 L 511, Street, PO BOX 1 150 Port Angeles. WA 98362 City of Port Angeles Facade and Signage Improvement Grant Program 0 Introduction The City of Port Angeles' Facade and Signage Improvement Program is administered by the City's Department of Community and Economic Development and is offered to eligible businesses and property owners seeking to renovate, enhance, and restore theirCOMMERCIAL BUILDING FACADES and SIGNS. The Program is part of the City's ongoing efforts to help beautify the community and promote new and private investments. GRANTS WILL BE AWARDED TO SELECTED PROJECTS TO COVER HALF OF ELIGIBLE COSTS, UP TO $10,000 FOR FACADE IMPROVEMENTS AND UP TO $1,000 FOR SIGN IMPROVEMENTS. Eligibility Requirements Buildings must be located within the Central Business District, on an arterial street within a commercial zone, or be a conforming commercial building on an arterial street. Eligible projects must be for improvements to EXISTING facades or signs and will require all applicable building and/or sign permits. Applicants are not eligible for both a faV.ade and a sign grant in the same application cycle. Improvements must conform to the City's building and zoning codes (PAMC 14 & 17). Ineligible items include interior improvements, roof repairs, non street -facing entrances, non permanent or temporary structures. Sign projects must conform to the City of Port Angeles' Sign Ordinance (PAMC 14.36). Signs that will not be considered include: fl uttering devices/banners, billboards, moving/rotating signs, temporary signs, reader boards, anything that fl ashes, pulsates or adds glare onto public ways or adjacent properties. Projects must be completed within six months of being awarded a grant. Failure to meet this timeline may result in nullification of the grant contract. Because this program uses CDBG generated money, all funded activities must comply with applicable federal, state and local laws pertaining to labor standards and payment of prevailing wages for contracted work. Buildings and signs for residential, non-profit, and governmental uses are not eligible. Grant funds will be made as reimbursements for submitted invoices for dates within a valid contract period. Funds cannot be remitted for work or materials paid for before contract execution. APPLICANTS ARE STRONGLY ENCOURAGED TO MEET WITH THE DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT STAFF TO DETERMINE ELIGIBILITY PRIOR TO APPLICATION SUBMITTAL. Questions regarding Program and applications should be directed to: Roberta Korcz, Assistant Planner P: (360) 417-4804 E: rkorcz@cityofpa.us APPLICATIONS ARE DUE BY CLOSE -OF -BUSINESS: August 15, 2012 0 W-16 Department of Community and Economic Development 321 E. 5M Streel, PO BOX 1151 Part Angeles WA 98362 cmCity of Port Angeles Facade and Signage Improvement Grant Program APPLICATION FORM Applicant Name: W Mailing Address: W, � Q Jol Home Phone: 3o '--f5,L-q162- Email Address: sr, L-,) i V1 P, Business Name: Business Type/Description- I "e) k 1, t" LI)i^ pra�or-Alov-, - 415 V -1's I Building Address: IA -t-J 0 Improvement Type: Fagade [] Sign 40 Brief Project Description- Q-`% '--Lv NxJ- 'e, V, r k'vu, 4 1-, Anticipated Start Date'. Anticipated Completion Date: Estimated Total Project Cost: 0 b C) Funding Request (50% or less), 000 The owner(s) of the above property is fully aware and agree to all proposed improvements described in grant application. Applicant musl_h-ave any ch S to project proposal approved by property owner(s) Applicant's Signature: Date: Owner's Signature: � a Date: —br - 1 1 -2- Department of Community and Economic Development 7 321 F. 511, Street, PO BOX 1 150 Port Angeles, WA 48362 PEERLESS QUALITY CONSTRUCTION LLC 211 W. 15TH Street Port Angeles WA 98362 TO Sara Gagnon Harbinger Winery 2358 Highway 101 West Customer ID [ABC12345] INVOICE # [100] DATE: AUGUST 12, 2012 eXPIRATION BATE [DATE) • SALESPERSON JOB PAYMENT TERMS DUE DATE Due on receipt QTY DESCRIPTION YYNUNIT PRICE LINE TOTAL Building facade on north side of harbinger winery facing HWY 101. Covered entrance constructed of full dimension timbers, Extending 8 feet from building And the full width of the furthest east garage door. Hipped galvanized roofing and exposed rafters. Full dimension Limbers Framing materials, roof structure, and roofing j • Fasteners, and footing materials f Matenatsub total 8550.75 Labor 221 man hours @ 45.00/hr Sub total 9945.00 SUBTOTAL 18495.75 SALES TAX 1590.63 TOTAL 20080.38 Quotation prepared by: This is a quotation on the goods named, subject to the conditions noted below: (Describe any conditions pertaining to these prices and any additional terms of the agreement. You may want to include contingencies that will affect the quotation.) • To accept this quotation, sign here and return: M -48 M -49 ARR, M -49 d f _ w. . w r www www^ y F 1 • .l � f ■ �r � �.illu no r, f�.�i� s ♦. ` 4 to r V J s 4X12 CUSTOM SAM OF HEADER 4XI2 CUSTOM SAWN OF HEADER TOE NAIL RAFTER TO HIP BEAM W/(3)IOd NAILS (TYP) EXISTING 2X6 PURLINS EXISTING 6XS PAST Z EXISTING DOUBLE 2X8 TRIMM i XT W/WASHERS Q 'H SIDES NEW 4X12 #2 OF HI PLATE NEW 09 END OF HEADS W/TIMBu STRAP HEADER TO PO WITH LSTA IS STRAP 4X12 HEADER PLAN SCALE: 1/4* 06 CORBEL; ATTACH TO HEADER W/6 EA. TIMBERLOCK TLOK-6 SCREWS AS SHOWN, PROVDE MINIMUM 3' BETWEEN SCREWS SEC. 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