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Home My WebLink AboutAgenda Packet 09/27/2005 pORTANGELES CITY COUNCIL SPECIAL MEETING WASHINGTON, U.S.A. September 27. 2005 I. CALL TO ORDER - SPECIAL MEETING: ~, IL ROLL CALL: Members Present: Mayor Headrick Councilmember Braun Councilmember Erickson Councilmember Munro Councilmember Pittis Councilmember Rogers Councilmember Williams Staff Present: Other Staft3Present: Manager Quinn Attorney Bloor Clerk Upton G. Cutler it// M. Madsen it/ D. McKeen T. Riepe Y. Ziomkowski IH. PLEDGE OF ALLEGIANCE: Led by: ~/~Q~ l~x_~('~h0~,L/ pORT] .NGELES CITY COUNCIL SPECIAL MEETING w A s., N G T o., o. s.A. Attendance Roster DATE OF MEETING: September 27, 2005 LOCATION: City Council Chambers WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: September 27, 2005 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Shane Park Renovation, Project 05-14, Change Order No. 1 Summary: A contract for the Shane Park Renovations Project 05-14 was awarded to Iddings, Inc of Covington, WA in the amount of $ 209,800.03 with sales tax. Iddings has had difficulty in obtaining the full bonding required for the project. An alternative surety package that meets the need to protect the City has been developed. The package includes a surety pledge, cashiers checks, and the ability to withhold contract payments. In adcYltion, the City will be directly purchasing materials in a specified not to exceed amount for the project. Recommendation: Accept the surety pledge and approve Change Order No. 1 in the deductive amount of $110,574.30 with sales tax and authorize the City Manager to sign Change Order No. 1 and the Director of Public Works and Utilities to purchase materials for the project in an amount not to exceed $110,574.30 with sales tax. Background/Analysis: On August 16, 2005, Council awarded a contract for the Shane Park Renovations Project 05-14 to Iddings, Inc of Covington, WA in the amount of $ 209,800.03 with sales tax. This was the only bid and well below the engineer's estimate. References were checked, and Iddings was well recognized in athletic field development. Due to a recent change in business plans, Iddings has had difficulty in obtaining the full bonding required for the project. In the interest of completing the project this fall, Public Works & Utilities and the City Attorney have been working with Iddings to develop a surety package that meets the requirements necessary to protect the City. The package includes a surety pledge consisting of a performance bond in the amount of $60,000, cashiers checks in the amount of$11,000, and the ability to withhold $25,256.00 from contract payments. In addition, the City will be directly purchasing the materials for the project in the not to exceed amount orS110,574.30 with sales tax covered by deductive Change Order No. 1. This has been reviewed by the City Attorney and is acceptable. It is necessary to commence work immediately to take advantage of the weather. The Surety pledge and Change Order No. 1, signed by Iddings, are attached. It is recommended that Council accept the surety pledge and approve Change Order No. 1 in the deductive amount of $110,574.30 with sales tax, and authorize the City Manager to sign Change Order No. I and the Director of Public Works and Utilities to purchase materials for the project in an amount not to exceed $110,574.30 with sales tax. Attach: Suret3, Pledge Change Order No. I N:\CCOLrNCIL~FINAL\Shane Park Change Order No. 1 A.doc CONTRACT CHANGE ORDER (CCD) NO. 1 Project Name: Shane Park Drainage Improvements Date: September 22, 2005 Contractor: Iddings, Inc. Project No. 05-14 DESCRIPTION OF WORK You are ordered to. perform the following described work upon receipt of an approved copy of this Change Order: ]. Deduct onsite mater/al cost for items purchased by City. Sea attached item list for particulars. This is a "not to exceed" cost. Any increase in item amount or cost will be at the expense of ~he Contractor. ~. Contractor shall prepare and submit item and vendor purchase list to the City at no additional cost. Such work will be compensated by: check one or more of the following as applicable [ ] Increase or [X ] Decrease in bid items; [ ] Force Account; [ X ] Negotiated Price: The described work affects the existing contract items and/or adds and/or deletes bid items as follows: Nd.Item Description RFI# ~ Qty. Unit I $ C°stPer Unit I $ C°st Net$C°st I AdL Days martial cost for items purchased by City. See attached list for particulars. Rev. I LS <102,10D.00> <$102,100.00> <$102,100.00 0 prepare and submit Item and vendor purchase list to the City Rev. I LS $0.00 SD.D0 $0.00 0 CONTRACT CONTR~,CT THIS CHANGE ORDER iNCLUDING THIS ONE THIS CHANGE ORDER $193,72Z.00 $193,722.00 ¢$102,100.00> $102,100,00> $91,62Z.00 *$209,800.93 *S209,800.93 '<$110,574.30> *<110,574.30> *$99,226.63 DAYS: 40 DAYS: 40 DAYS: 0 DAYS: 0 DAYS: 40 * Amount with applicable sales tax Incladed PW 407_04 Part04 [Revised 5/27/04] ~ 2G 05 02:~p AJI work, materials and measurements to be in accordance with the I~ov)sions of the o~g~al contract and/or the standard spedtlcatJons and special provisions for the type of construction involve~, The payment~ and/or additional time specified enci a~raeci to in this order include every claim by the Contractor for any ex[re payment or extension of time with respect to the work describecl herein, including delays ~ the overall project. CITY ENGINEER \'" '~'~"-'~ '/:" :' : ' ' \'" :"-* ''1~'~7~ -~ ~ ; · ~"- ', , ,. ~,~,,'~ .,.- ;*~ ~ · ---,'--;'. ""'.' ~'-* ~t ?!-"-'-r~ ,:- *, CONTRACTOR PUBLIC WORKS & UTILITIES DIRECTOR CITY MANAGER PW 407_04 Part04 [Revised 5/27/04] SURETY PLEDGE Pledge to the City of Port Angeles KNOW ALL MEN BY THESE PRESENT: That the undersigned, James R. Iddiugs, Individuaily, and Iddings, Inc., a corporation, organized and existing under the laws of the State of Washington, hereat~er collectively referred to as the Contractor, do hereby irrevocably pledge, assign, and grant to the City of Port Angeles in the sum of $36,256, which may be taken from any source, account, property, fight or interest of the assignor, for the payment of which stun on demand we bind ourselves and our successors, heirs, administrators or personal representatives, as the case may be. This obligation is entered into pursuant to the statutes of the State of Washington and the ordinances of the City of Port Angeles. The conditions of the above obligation are such that: WIIEREAS, the City of Port Angeles has let or is about to let to the said Contractor, a certain contract, the said contract being numbered 05-14, and providing for Shane Park Drainage Improvements (which contract is incorporated herein by this reference and is made a part hereof), and WHEREAS, the said Contractor has accepted, or is about to accept, the said contract, and undertake to perform the work therein provided for in the manner and within the time set forth, and WI~EREAS, the said Contractor has provided, or is about to provided a performance bond in the amount of sixty-thousand dollars ($60,000.00) and two cashiers cheeks in the totai' amount of eleven thousand dollars ($11,000.00), and WHEREAS, the said Contractor has agreed for the City of Port Angeles to withhold the amount of twenty-five thousand two hund~red and fifty-six dollars ($25,256.00) fi'om contract payments, now, therefore~ I£ the said Contractor shall faithfully perform all of the provisions of said contract in the manner and within the time therein set forth, or within such extensions of time as may be granted under said contract, and shall pay all laborers, mechanics, subcontractors and materialmen, and all persons who shall supply said company or subcontractors with provisions and supplies for the carrying on of said work, and shail indemnify and hold the City of Port Angeles harmless from any damage or expense by reason of failure of performance as specified in said contract or from defects appearing or developing in the mate~al or workmanship provided or performed under said conlyact within a period of one year after its acceptance thereof by the City of Port A~geles, then and in that event, this obligation shall be void; but otherwise, it shall be and remain in full force and effect. G :\ LEGAL\Co ntracts\S URETY PLEDGE.doc Dated at Port Angeles, Washington, this ~.~ (~ day of September, 2005. Iddingse Inc./.--) . : : James R. Iddings By . Title .O Addre~ STATE OF WASHINGTON) t )SS. cou T¥OF ) person who appeaxed before me. I fu~er ce~ify that s~d person ac~owledged ~e fordgoing to be ~e ~ee ~d volunta~ ~t for the uses ~d pu~oses mentioned ~ ~e instmm~t, ~d on oa~ stated that h~she is duly authorized to execute ~d ac~owledge s~d insment. Datedthis ~ dayof ff~P~ ,20Off Not~ PubBe i~and for ~ State of Washin~on, Residing at ~-I ~ My commission expkes 3/Idl ' · ,,,,-,?,,,,,,, I ' / ,,,"~ ~MAN ',,,. G%LEG AL\Con tIacts~SURET¥ PLEDGE,doc ddings inc. 27525 COVINGTON WAY COVINGTON, WA 99042 (253) 630-0600 FAX (253) 631-280! Sgptember 22, 2005 To: Michael Sz~tlocky From: Iddings, Inc. Re: Shane Park Drainage Materials List MATERIALS ON SITE 1 .) Silt Fence $2000.00 2.) Temporary Fence $2200.00 3.) Drain Pipe $2200.00 4.) Drain Rock $8500.00 5.) Irrigation $3700.00 6.) Sand Organics $75000.00 7.) Seed & Fertilizer $4500.00 8.) Base Sand at Infield $4000.00 Total: $102100,00 Printed On Recycled Paper