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Agenda Packet 10/06/2009
V V L CITY OF PORTANGELES = WASHINGTO N, U.S.A. ��antssq, fl%hrl AGENDA CITY COUNCIL MEETING 321 East 5th Street October 6, 2009 SPECIAL MEETING — 4:30 p.m. REGULAR MEETING 6:00 p.m. SPECIAL MEETING - PORT ANGELES HARBOR -WORKS BOARD POSITION INTERVIEWS - 4:30 p.m. Conduct Interviews, may adjourn Executive Session as per RCW 42.30.110(1)(g), to evaluate qualifications. It is expected that Council will proceed to make an appointment during the regular meeting that will follow at 6:00 p.m. AGENDA ITEM First Page RECOMMENDATION Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following: A. CALL TO ORDER — REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC CEREMONIES/PRESENTATIONS & EMPLOYEE RECOGNITIONS 1. Domestic Violence Awareness Month Proclamation B-1 1. Present to Becca Korby, Executive Director of Healthy Families 2. National Parks Service Presentation --- 2. Presentation by Olympic National Park Superintendent, Karen Gustin / Information Only PUBLIC COMMENT. This is an opportunityfor members of the public to speak to the City Council. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than S minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Councilmembers and/or City Staff. C. CITY COUNCIL COMMITTEE REPORTS � WORK SESSION 2010 Preliminary Budget — Draft 1 ---- Continue to October 7 at 5:30 p.m. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Council member ORDINANCES NOT REQUIRING PUBLIC HEARINGS G. RESOLUTIONS 1. Finding of Substantial Need for 2010 Property Tax Levy G-1 1. Pass Resolution PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK October 6, 2009 Port Angeles City Council Meeting Page - 1 • NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK October 6, 2009 Port Angeles City Council Meeting Page - 2 AGENDA ITEM First Page RECOMMENDATION H. OTHER CONSIDERATIONS 1. Harbor -Works Board Appointment H-1 1. Make Appointment 2. Transmission Agmt. - Morse Creek Hydroelectric Project H-26 2. Approve I. QUASI-JUDICIAL MATTERS NOT REQUIRING PUBLIC HEARINGS 1. Maloney Heights I-1 1. Approve 2. Laurel Street Subdivisions I-65 2. Approve J. PUBLIC HEARINGS - OTHER (7:00 P.M. or soon thereafter) 1. Lucero Street Vacation J-1 1. Conduct Public Hearing; Close Public Hearing; Approve 2. Clallam County Hazard Mitigation Plan J-12 2. Conduct Public Hearing; No action requested 3. Utility Rate & Fee Adjustments J-26 3. Presentation, Open Public Hearing, l' Reading of Ordinance; Continue to October 20.. K. FINANCE 1. Electric Distribution System Protection Contract CL 01-2007 K-1 1. Award 2. William Shore Memorial Pool District Contract Extension K-2 2. Approve Extension 3. Consultant Agreement for Electric Distribution Line K-4 3. Approve Reconstruction, CL 06-2007 4. Amendment No. 2 to Consultant Agreement with Perteet for K-5 4. Approve FEMA Disaster Events 1817 -DR -WA and 1825 -DR -WA L. CONSENT AGENDA 1. City Council Regular Meeting Minutes of Sept. 15, 2009. L-1 1. Accept Consent Agenda. • 2. Expenditure Approval List from 9/5/09 to 9/25/2009 for L-6 $2,491,976.13. 3. Public Display of Fireworks Permit - Port Angeles High L-40 School Homecoming Game 4. Acceptance of NPDES Phase II Stormwater Pass-through L42 Grant 5. Public Safety Advisory Board Appointment L-43 6. PenCom Radio Equipment Expansion - Upgrade L-44 7. Cronauer Street Vacation / Set Public Hearing L-45 8. Peninsula College Street Vacation / Set Public Hearing L-50 M. INFORMATION City Manager Reports: 1. Planning Commission Minutes - August 26, 2009 M-1 2. Construction Status Report M-9 3. Grants & Loans Status Report M-10 4. Quarterly Consultant Report M-11 5. Parks & Recreation Beautification Com. - June Minutes M-15 N. EXECUTIVE SESSION - Review performance of a public employee as per RCW 42.30.110(8). O. ADJOURNMENT - Continue meeting to October 7, 2009 at 5:30 p.m. • NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK October 6, 2009 Port Angeles City Council Meeting Page - 2 'PORT ANGELES CITY COUNCIL SPECIAL MEETING WASH I N G T O N, U.S.A. S%C( -AI I. CALL TO ORDER - RSR MEETING: II. ROLL CALL: Members Present: Mayor Braun Deputy Mayor Wharton_ Councilmember Di Guilio Councilmember Kidd �✓ Councilmember Perry r/ Councilmember Rogers Councilmember Williams Staff Present: Manager Myers Attorney Bloor ✓ Clerk Hurd G. Cutler T. Gallagher D. McKeen N. West Y. Ziomkowski III. PLEDGE OF ALLEGIANCE: Led by: NO � ��-- GAGROUP\CLERK\FORMS\Council Roll Call.wpd P" October 6, 2009 Other Staff Present: T- wCg�, 'PORT ANGELES CITY COUNCIL MEETING WASH I N G T O N, U.S.A. I. CALL TO ORDER - REGULAR MEETING: II. ROLL CALL: Attorney Bloor Members Present: Clerk Hurd Mayor Braun G. Cutler Deputy Mayor Wharton —� Councilmember Di Guilio D. McKeen Councilmember Kidd N. West Councilmember Perry ✓ Councilmember Rogers ✓ Councilmember Williams Staff Present: Manager Myers Attorney Bloor Clerk Hurd ✓ G. Cutler / V T. Gallagher D. McKeen N. West Y. Ziomkowski III. PLEDGE OF ALLEGIANCE: Led by: GAGROUP\CLERK\FORMS\Council Roll Call.wpd October 6, 2009 Other Staff Present: 1. 2i &'/a . k �hL - L - 7A UVO pgRTAI�IGELES CITY COUNCIL MEETING W A S H I N G T O N, U. S. A. Attendance Roster DATE OF MEETING: October 6, 2009 LOCATION: City Council Chambers Name Address G:\GROUP\CLERK\FORMS\Council Attendance Roster.wpd PQRTAISGELEI CITY COUNCIL MEETING WAS H I N G T O N, U. S. A. Attendance Roster DATE OF MEETING: October 6, 2009 LOCATION: City Council Chambers Name Address p � P `l- PYA cm C. IR j 3) ? - ["A, l �/ & & 3) i (I l,� ►� 3 24 G:\GROUP\CLERK\FORMS\Council Attendance Roster.wpd R--- ORTI ELE WASH-' I N G T 'O N, U.S.A. Citv Clerk's Office NOTICE OF ADJOURNMENT The Port Angeles City Council Meeting on October 6, 2009 will be continued on October 7, 2009 at 5:30 p.m. The meeting will take place in the City Council Chambers at City Hall. Janessa Hurd City Clerk Phone: 360-417-4634 / Fax: 360-417-4609 Website: www.cityofpa.us / Email: cityclerk@cityofpa.us 321 East Fifth Street - P.O. Box 1150 / Port Angeles, WA 98362-0217 I. II. PQRT'NGELES CITY COUNCIL MEETING WASH I N G T O N, U.S.A. CALL TO ORDER - REGULAR MEETING: ROLL CALL: Members Present: Mayor Braun Deputy Mayor Wharton Councilmember Di Guilio Councilmember Kidd Councilmember Perry Councilmember Rogers Councilmember Williams Staff Present: Manager Myers Attorney Bloor Clerk Hurd G. Cutler T. Gallagher D. McKeen N. West Y. Ziomkowski PLEDGE OF ALLEGIANCE: Led by: IN GAGROMCLERKTORMS\Council Roll Call.wpd October 7, 2009 Other Staff Present: f bx6g- PQRTAN GELEI CITY COUNCIL MEETING WASH] N GTO N, U. S. A. Attendance Roster DATE OF MEETING: October 7, 2009 LOCATION: City Council Chambers Name Address 12/6 E >,,d A /4-(0 () 2 Eu 'K, o -L w (b P G:\GROUP\CLERK\FORMS\Council Attendance Roster.wpd 61- PROCLAMATION In Recognition of DOMESTIC VIOLENCE AWARENESS MONTH October 2009 WHEREAS, the month of October is recognized as Domestic Violence Awareness Month; and WHEREAS, domestic violence is a serious problem that affects millions of people every year and its victims have the right to live in peace and dignity; and WHEREAS, domestic violence and other forms of oppression must be eliminated from our community through changing belief systems and practices that support violence against children, women and men. NOW, THEREFORE, I, Gary Braun, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby urge all citizens to join me in recognizing October 2009 as Domestic Violence Awareness Month in Port Angeles and to observe the month by recognizing and promoting participation of the entire community in building social intolerance toward domestic violence. Furthermore, I encourage all citizens to continue working together to sustain families in achieving health and harmony to ensure a healthy community. �Dxnl • 11• Gary Braun, Mayor PORT ANGELES CITY COUNCIL 6 OCTOBER 2009 RE: WHY MORE CLEANUP IS NEEDED At an earlier City Council meeting, -following the summary of the City hired firm, Exponent, to comment on Ecology's Rayonier actions, a Council Member thought it was a waste of time, effort and finances to revisit toxin levels multiple times. I'd like the Council to consider the following. Investigation of toxins is a science. Over time more sensitive equipment is developed for detecting toxins and learning their effects on humans and wildlife., Think about this.. Would you want your medical providers to not practice using current knowledge? Would you hire an attorney that wasn't up on the latest laws and regulations? Would you hire an architect, builder and engineer not up on and using the latest codes? Would you hire any professional not current on their relevant regulations? Likewise, as more is learned about the impacts — short and long term — of these poisons in our community, it is pertinent to revisit and remove them where necessary. This is not about you and me. It is about what we leave for the future; to what we expose fetuses, children present and in decades to come. The hazardous wastes affect our hormones, our physiology, our genetic makeup. They change our bodily functions. These changes are scars, passed from generation to generation. Do you want to continue and see increased these changes, or do you want to decrease these? If the latter, you can do this by supporting science and revisiting what is in our front and backyards. The costs are not just -those dollars for cleanup. They extend to life, health insurance costs, and impacts on family time, emotions, budget and stress: They impact the web of life. Are we to continually worsen, or strive to improve life for the generations,to follow? A question for all of us in our many roles as citizens. Darlene Schanfald Olympic Environmental Council PO Box 2664 Sequim WA 98382 • DATE: OCTOBER 6, 2009 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: FINDING OF SUBSTANTIAL NEED FOR 2010 PROPERTY TAX LEVY Summary: The negative rate of implicit price deflator (IPD) in 2009 has affected the City's ability to raise property taxes in 2010 as outlined in State law. However, Council has the authority to establish a levy limit of I% by passing a resolution of substantial need with a vote of the majority of the Council, plus one. Recommendation: Staff recommends the Council pass the attached resolution in order to preserve the City's 1% levy limit capacity in 2010. • Background / Analysis: The City's General Fund revenues have decreased substantially in 2009 and this trend is projected to continue in 2010. For example, sales tax revenue is projected to be down almost 15% in 2009 ($435,000), with a further decrease of $55,000 budgeted for 2010. Interest revenue is projected to decrease 55% in 2009, or approximately $238,000. We have estimated an additional 23% decrease in interest revenue in 2010. In 2010, license and permit revenue is expected to drop 15% below 2009 estimates, or approximately $70,000. In addition, we project a 3% decrease in charges for services, or nearly $150,000 from 2009 year- end estimates. These General Fund revenues are used to fund the city's priorities of economic development, public safety, street maintenance and improvements, and other core services and mandates. State law allows cities to increase property tax levy amounts annually by the implicit price deflator (IPD), or 1%, whichever is less. The IPD, which measures inflation, is -0.848% for 2009. However, the law allows the City to establish a levy limit up to a maximum of I%, is by making a finding of "substantial need". The Council can accomplish this by passing the attached resolution. The attached resolution is the first of three Council actions required no later than November 30 in order to set the 2010 property tax levy. Staff later will be providing a resolution to establish the level amount in dollars and percent, and the ordinance setting the 2010 levy amount. If the Council does not pass the attached resolution, the County will automatically reduce the City's property tax levy amount by the IPD (-0.848%). Staff recommends that Council pass the attached resolution in order to preserve the General Fund revenues for the purpose of providing core and mandatory services. Attachments: • A. Resolution — Finding of Substantial Need G -1 RESOLUTION NO. • A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing an increase in the regular property tax levy limit due to substantial need. WHEREAS, pursuant to RCW 35A.33.135, the City Manager is required to provide the City Council with current information on estimates of revenues from all sources, together with estimates submitted by the Finance Director, for consideration of the City's total anticipated financial requirements for the ensuing fiscal year, and the City Council is required to determine and fix by ordinance the amount to be levied by ad valorem taxes; and WHEREAS, the City is .estimating a 13.5% decrease in 2009 sales tax with a further decrease of over $25,000 2010; collections for licenses and permits are projected to be 15% below 2009 estimates, a reduction of nearly $70,000; in 2010, collections for services are • expected to decrease almost $60,000 from the 2009 estimated budget; and interest revenue is projected to decline by 55% in 2009, with a further reduction of 23% in 2010; and WHEREAS, this represents a projected decrease of $ of revenues available to the City; and WHEREAS, these are funds that would be used for public safety, street maintenance, economic development, and preservation of the City's basic, core services; and WHEREAS, the City Council, after duly considering relevant evidence and factors, has determined that, in order to discharge the expected expenses and obligations of the City, there is a substantial need to set the levy limit at I%. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that: -1- G -2 • Section 1. After thoroughly reviewing the information relating to revenues and expenses for 2010, and to ensure adequate funding in future years, the City Council finds and determines that, pursuant to and for purposes of Chapter 84.55 RCW, there is a substantial need to set the 2010 levy limit at 1%. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 6th day of October, 2009. [NOTE: requires 5 affirmative votes for passage.] • ATTEST: • Janessa Hurd, City Clerk CADocuments and Settings\tpieme\Local Settings\Temp\XPgtpwise\29.SubstantiaNeed_Alt 2.wpd _2_ MAYOR APPROVED AS TO FORM: William E. Bloor, City Attorney G -3 • • GELES DATE: October 6, 2009 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: BOARD APPOINTMENT TO HARBOR -WORKS DEVELOPMENT AUTHORITY Summary: I A vacancy has occurred on the Port Angeles Harbor -Works Development Authority board of directors. An appointment to fill this vacancy is necessary to complete the unexpired term of office. Recommendation: Following interviews, proceed with the appointment of one of the applicants to fill the seat on the Board effective on November 1, 2009, with a term expiration date of May 31, 2011. Background / Analysis: Harbor -Works Board Member, Karen McCormick announced that she will resign from the Harbor Works Authority Board as of October 31, 2009. Fortunately, we received a lot of interest from the community with five applicants for this City -appointed position. Applicants are: Kaj Ahlburg, Donald Corson, Paul Cronauer, Larry Doyle, and James Hallett. Their applications are attached. I will provide you with some questions that you might want to use during this interview process. Following the interview process, Council may elect to adjourn into Executive Session to evaluate qualifications of the candidates. Council may then proceed to make an appointment in open session as part of your regular City Council meeting. This appointed board member will complete the current term which expires on May 31, 2011. H-1 S® PORT ANGELES /1►�.+. WASH I N G T O N, U. S_ A. . CM a APPLICATION FOR APPOINTMENT TO BOARD, COMMISSION OR COMMITTEE Board, Commission or Committee to which you are seeking appointment: Porn Angeles Hart-or—Works Board Applicant Name and General Information Ka Ahlburg .First IVII Last 4:513 Mound; Pleasan-tL Road Home Street Address Port; Angeles WA 9%8362 .,City State Zip (36o ) 565-1146 (36.0) 565-1146 (36o) 808-2050 • Home phone Work phone Cell phone ahlburgkomsn. coot E-mail address E Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Yes No Are you acitizen of the United States? ® No Are you a City resident? Yes No If so, how long Clallam County resident since 2003 Do you own/manage a business in the City? Yes No Do you hold any professional licenses, registrations or certificates in any field? Yes No If so, please H-2 • Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: None Work Experience - List most recent experience first, or attach a resume P Bank of America Securities, Managing, -Director 04/01 02/03 Employer Title From (M/Y) To (M/Y) Responsible for client relations and due diligence in fixed income Briefjob description secure :les un erwri fang n; 1 1 ren: Read/UBS Se raritiesa Managing Director08:18& 02/01 Employer Title From (MN) To (M/Y) Responusib;le for client relations and due diligence in fixed income Briefjobdescription securities underwriting _She_armatii & Starling T,EtPal Associate 11184 071881_ Employer Title From (MN) To (M/Y) Negotiating and documenting financial and commercial transactions Brief job description L duration - List most recent experience first Harvard Law School Juris Doctor, cum laude Yes I nstitution/Location Degree earned/Major area of study Graduated? Uni-sxers-i t3 Yes No Institution/Location Degree earned/Major area of study Zra uited? Yes No Institution/Location Degree earned/Major area of study Graduated? Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years Port Angeles Rusiness Associatiom Promote business 100 Organization/Location Group's purpose/objective # of members Brief description of your participation: Member of the Board of Directors, Chairman of the Bylaws Committee Organization/Location Group's purpose/objective # of members Brief description of your participation; • 2 IMMM, Questions • Why are you interested in serving on this particular Board or Commission? The Port and waterfront: are Port Angeles's nrinci nal and uni clue 111Sinesa }� The rradF+velnzmcant of i -he RaynnjP„T- pracpert4t W!J- ha -we a crucial influence on the business climate in Port Angelae� its tax base and available gobs for decade to omp What in your background or experience do you think would help you in serving on this Board? The core of my, works int 13 years in inVas .ment hnnk ng WAS -rxmil ating and& overseeing financial, legal and enmironmen al due di 1 i genre, principal 1 jr- on i ndiitri al mm�an i a �� pri nr to m3fi rm• ijTrsiArwr-lting their—band nf'ferings. What is your understanding of the responsibilities of this particular Board or Commission? for r ID-propriate, 14z CaGilita:tang or undertaking-, thea remedi.aiti.oru and redevelopment of the former Rayonier Mill property. Please feel free to add any additional comments you wish to make regarding your application. • I believe that,mybackground in finance and law, and particularly :Ln cooWdinating due diligence and evaluating it as; -,well a assesa— ng the Pcnnnmi r vi ahi l i ter of h siness projects and ex ansMons, y cul rl he a helpful addi_t.i om to the set of s1ci l l s nn +hs+ Boarrl Of' Harbor -Works. S e:p t ember 30-1-70 2009 ApplicarVSignature Date Submit Completed forms to: OFFICE OF THE CITY MANAGER City of Port Angeles 321 E. 5"' Street PO Box 1150 Port Angeles, WA 98362 In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical 1 imitation, please contact the City Manager's Office at 4I7.4500 so appropriate arrangements can be made. 3 • H-4 REGEev�O •PORTTANLGELES g Zpp9 WASHINGTON, U.S.A. NSP MM N c� 0 Q �j% APPLICATION FOR APPOEgTMENT TO BOARD, COMMISSION OR COMMITTEE Board, Commission or Committee to which you are seelung appointment: GY - Name and General Information Last a/Z-/ Home Street Address Po rks elvs city ✓ State Zip -- • Home phone Work phone Cell phone Corson 49i�Ai , rem address Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Yes XG .Are you a citizen of the United States? No/ Are you a City resident? J-- yes If so, how long Do you own/manage a business in the City? yes bz Do you hold any professional licenses, registrations or certificates in any field? Yes No h If so, please list: / ,l ; 1 H-5 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: Work Experience - List most recent experience first, or attach a resume Employer From (M(i) To O • Brief job description 1 C ( 42,<� Aowrl W v Employer Title From (M/Y) To (NM Briefjobdesbription Employer Title From (1VM To "M IA A av e r a Brief job de prion Education - List most recent experience first Zfy� Pa4l kell Yes o Institution/Location Degree camed/Major area of study ted? Yes o �Institutionn/LLocation Degree earned/Major of y iced? �`%A 01100 f`l „ get"A Yes o Ins"on/LoKtibn Degree earned/Major area of study ted? Charitable, Social and Civic Activities and Memberships- List major activities you bave participated in du`lm') the last five years 6J, l Brief descni on of your articipation: ( 6 r*W e42 d # of members _ I purposelobjective # of members Brief description of your participation A- % G 7- 7<r" H-6 C, • Questions Wiry are you interested in serving on this particular Board or What in your background or experience do you think would help you in serving on this Board? A R What is your understanding of the responsibilities of this particular Board or Commission? Please feel free to add any additional comments you wish to make regarding your application. l Submit completed forms to: OFFICE OF THE CITY MANAGER City of Port Angeles 321 E. P Street PO Box 1150 Port Angeles, WA 98362 In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. 0 3 H-7 PORT ANGELES WASHINGTON, U.S.A. 1 IL *,® • eti APPLICATION FOR APPOINTMENT TO BOARD, COMNII3SION OR CO � ��geo,�s G�NO Bo Com ssion or Committee to which. you are seeking appointment: � �1�(o�LG� Name and General Information First Ml Last ��lo LGDA���° . Home Street Address City State Zip Home phone Work phone Cell phone - n • E-mail address Date of Iff' o e comp e—leTed o—TBy applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and ]Location Information (circle one) Are you employed by the City of Port Angeles? Yes No Are you a citizen of the United States? Yes No Are you a City resident? Yes/ No If so, how long xk y�i� d y � /x) _t�GL�� (:? , Do you own/manage a business in the City? Yes No Do you hold any professional licenses, registrations or certificates in arty field? es No If so, please list �UZ/ (i499�/�T��G�'Tf}77/�',� T 1 Z= Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please • explain: A/0 Work Experience - List most recent experience first, or attach a resume Employer Title From (M/Y) To (M/Y) �riefiob description Employer Title From (MAY) To (M/Y) Brief job description Employer Title From (M/Y) To (M/Y) Brief job description Education - List most recent experience fust Institution/Location _ Degree earned/Major area Institution/Location Institution/Location 6 AW Degree earned/Major area of study Degree earned/Major area of study Graduated? Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years Q1rT Gha r1-7 kyZ -CL Organization/Location Group's purpose/objective # of members IN Brief description of your participation:, PA b o w kittl wn Group's purpose/objective # ofinembers Brief description of your participation:, 6#&r2t A4eb�,e- Questioims • Why are you interested in serving on this particular Board or Commission? E� lI��RLTt! Orcri& .l}�i/fLo�i�6 �vg6,,ry, /Alld�rr�!/tz, &f)" 1-11WIle, 4hd hir, ry/!1/12G Ta,66--ANPr 01t-7ir0 .[JFl Re -0A1 —,W DF 2ZW FEFe- 17-1-r 770e y dAece my Cz,-ek n� 2z) Zg6a 4:5�cd What in your background or experience do you think would help you in serving on this Board? Zfi &2E 0006 r- -fro YA*iQS d!� S�fiar do 38a-� dR z,&6,WaX4 ag YQ/a What is your understanding of the responsibilities of this particular Board or Commission? ¢ ,91h u)icur, G ;V 4,,Q1 ease rr31h�-F T.�iF_ p� eA65L, 49.4 7W f 0-04-t D A214-1 X &r /,I/rJCLt 1P& 14r+E- 77Je R 455 Af ef4 Please feel free to add any additional comments you wish to make regarding your application. S AerN6 R 4717P y48 01- Afe,7-rc'.¢. 4GPAgCa,- 7d OkS 6&9-ni4 O OO1771 � Applicant Signature Date Submit completed forms to: OFFICE OF THE CITY MANAGER City of Port Angeles 321 E, 5`h Street PO Box 1150 Port Angeles, WA 98362 In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. H-10- • :J• PAUL P. CRONAUER PO Box 282, Port Angeles Washington ■ Phone: 360-460-3199 Fax: 360-457-4349 ■ cronauer@telus.net Land Development and Construction Professional Real Estate and Land Development professional with experience managing projects in excess of $100 Million. Supervisory and Management skills include employment of over 42 employees and as many as 20 subcontractors concurrently. Expert in gathering, analyzing and defining business and functional requirements, designing/re-engineering projects, workflows and building solutions for new developments. Over 30 years experience in commercial real estate sales and development with sales regularly exceeding 10 Million annually. Proven goal achiever with high standards and performance record. Expertise Highlights Professional Experience GENERAL CONTRACTING Key Projects: ■ Road Construction , building demolition and site preparation (1972) ■ Concrete construction for Scaizo Company Port Angeles Washington (1976) ■ Prime contractor for an experimental fish hatchery, La Push Tribe, including fiberglass tanks and a 60,000 gallon filtration system.(1977) ■ Demolition Civic Field Port Angeles and Queen of Angels Church Port Angeles Washington (1977) ■ Built 5t" Avenue In Sequim Washington (1979) ■ Built six blocks of Milwaukee Drive Port Angeles Washington (1981) • PUD Substation in Seiku, and Forks Washington Structural concrete (1981) ■ Fall Creek culvert and concrete headwall for Clallam County (1981) • Demolition — Barracks B at Port Angeles Coast Guard Base (1982) ■ Built Floating dock for Army Corps Chief Joseph Dam (1982) = Totem Lake Ford building —16,000 sq foot slab on grade wood frame, brick, store front sales showroom, and 12,000 sq foot service and reception area. Kirkland Washington (1982) ■ City of Bremerton Naval Avenue force main 19,000 Linear Feet , Kitsap County sewer ULID # 5B and C, 44,000 LF sewer (1983) ■ Tidal gate, and box cluvert for Graymarsh Farms (1984) ■ Department of Fisheries — bridge and rip -rap installation in Clallam County (1984) ■ Clallam Bay Correctional Department Sewage Treatment Plant — fuel floats for Chief Joseph Dam (1985) Page 1 H-11 ■ Slide removal for State of Washington department of Transportation and installation of rip -rap for bank protection at Pysht River (1986) ■ Construction Manager for Standard Oil Kardlock fuel station (1986) ■ Construction of retaining wall and erosion protection (1986) ■ Dredged the boat launching ramp for the Port of Port Angeles (1986) ■ Port of Port Angeles — grading and dredging at the Dungeness boat ramp and built .8 miles of realignment on Undie Road for the Federal Government (1987) ■ Dredging for Cape George Colony Marina, Washington State Department of Transportation , and Silver King Marina (1987) ■ Free standing Foundation - Shine Washington ■ Whidbey Island Air Station — Disposal of 80,000 yards of dredged soils (1988) ■ Remodeled Quiieute Fish Hatchery including water supply , hatchery, raceways, and diversion structure (1989) ■ United Parcel Service projects: Installation of a scale at Beaver Falls (1990) ■ Implemented Deep Sea Fisheries Project (1992) SUBCONTRACTING Key Projects: ■ Humphrey's Construction: La Push — gravel and concrete construction (1978) ■ Bank Building Corp in Port Townsend Washington — Foundation work, site work, paving and landscaping (1978) ■ Shotwell Company in Sequim Washington: Hauled and compacted fill for U.S Coastguard, La Push Washington (1979) ■ Hauled and placed rip -rap, Edlz Hook Armament Port Angeles Washington (1980) ■ Build remote seismograph stations on Adak, Shtmya, and Kiska (Aleutian Islands) CONSULTING Key Projects: ■ Consultant for the application and acquisition of shoreline permits for marine condominium development (1989) ■ Consultant/Project Manager for Deep Sea Fisheries Inc. — All site engineering information and development plans (1990) ■ Consultant for Deep Sea Fisheries Inc. — Completed acquisition of land, permits, and approvals to build $100 Million project (1991) BUSINESS DEVELOPMENT Key Projects: ■ Founded Angeles Paving Company: driveway and parking lot construction from clearing to paint striping (1974) ■ Partnered with Peninsula Excavating: Olympia- new transit warehouse and construction of 12000 yards of structural fill and utilities (1983) ■ Formed City Sand and Gravel Inc.: Extensive trucking and material supply in Clallam County (1984) ■ Obtained commercial real estate license (1993) Page 2 . H-12 • Cl ■ Purchased numerous forested parcels in Clallam and Jefferson Counties; subdivided and developed (1994) • Purchased and remodeled 27,000 sq foot industrial building in Grande Prairie, Alberta (1995) • Purchased the Peter Pond Hotel in Fort MacMurray Alberta (1996) ■ Completed $2.8 Million remodel of the Peter Pond Motel and franchised it as a Travelodge Motel (1997) • Sold over $10 Million in real estate (1997) • Purchased 130 acres in Grande Prairie Alberta, rezoned and subdivided the property into commercial lots, developed infrastructure including roads and ail utilities (1998) • Developed retail coffee franchise for Alberta's Best Coffee and built 3 franchise locations (1999) • Developed the business Canadian Mobile Storage (2000) ■ Purchased shares in The Corral Land Group with owned and operated The Corral (a 1300 seat bar and nightclub) and Egan McSwiggan's (a restaurant) (2000) ■ Developed franchise concept for the restaurant in Partnership with The Pomeroy Group (2000) ■ Sold over $10 Million in real estate (2000) • Began development of 134 -unit Chelsea Villas ( townhouse/condominiums) Completed in 2004 (2001) • Purchased and remodeled 14,000 sq foot commercial building to create the company Canadian Mini Storage, and expanding the earlier business Canadian Mobile Storage concept (2002) • Built 8000 sq foot warehouse, shop, and offices to house the business Leader Energy Inc. in Grande Prairie Alberta (2002) ■ Formed property management company Paul Cronauer Realty Inc. to manage operations of Canadian holdings (2003) ■ Sold interest in commercial real estate business to focus on personal real estate activities (2003) ■ Purchased 73,000 sq foot commercial building and redeveloped it as a multi tenant commercial warehouse (2004) ■ Purchased 7/2 interest in BK Disposal and County Disposal in Grande Prairie Alberta (2004) ■ Purchased Athabasca Best Western Hotel in Athabasca Alberta (2004) ■ Completed renovation of commercial building and expanded Canadian Mobile Storage to 150 mobile units and office units (2005) Began development of the Orchards on 14th Port Angeles Washington (2005) ■ Purchased, rezoned, and commenced developing 153 acre commercial development near Grande Prairie Alberta (2005) ■ Completed road and utility work at the Orchards on 14th development site (2006) ■ Purchased 300 acres in Grande Prairie for a rural residential development and obtained all permits for subdivision (2006) • Started construction on 28 Orchards on 140 condo units and developed sales program (2007) ■ Purchased the Landings Mall on Port Angeles Washington, a 64,000 sq foot combination office, retail, marine mall, and completely remodeled (2007) ,j ■ Purchased Truck Route Storage and Olympic Scales in Port Angeles and developed 4 new offices and 4 storage bays (2007) ■ Expanded Canadian Mobile Storage by 45 units and became a U -Haul dealer (2007) ■ Completed the first 28 units, clubhouse, swimming pool, and gardens at The Orchards on 14"' bringing • the value of this development to over $12 Million (2008) ■ Created a recycling department and co -managed 50+ employees between County Disposal and Canadian Mobile Storage in Grande Prairie Alberta (2008) H - 13 jl j Page 3 ■ Developed and built 2 art galleries and Wine on the Waterfront at the landings Mall in Port Angeles Washington (2008) Education WESTERN WASHINGTON STATE COLLEGE Bachelor of Arts (1971) CCIM Candidate (1999) H2S Alive (2005) WHMIS (2006) Skid Steer Loader (2006) Continuing education in the fields of management, real estate, and consultation (present) Associations/Memberships/Awards (Past and Current) ROMA & CCIM Chamber of Commerce in Grande Prairie Alberta and Port Angeles Washington 1 Member of the Port Angeles Yacht Club Presidential award for outstanding accomplishments — Chamber of Commerce Community Visionary Away — Chamber of Commerce Port Angeles Port Angeles Beautification award — Chamber of Commerce Served on the Steering Committee board of directors for Code development in Grande Prairie Alberta Top Remax salesman award for Canada Member of Tourism Victoria 1995,1996, 1997 Remax Platinum Club 1995 Top 10 Realtors in Alberta for Remax Certified Commercial Investment Member H-14 Page 4 • • RECEIVE® • PORTANGELES SEP S 5 2009 WASHINGTO N, U.S.A. City of port Angeles APPLICATION FOR APPOINTMENT TO BOARD, COMMISSION OR COMMITTEE Board, Commission or Committee to which you are seeking appointment: HARBOR WORKS Applicant Name and General Information Lawrence "Larry" J. Doyle First NE Last 3161 City Lights Place Home Street Address Port Angeles, Wa. 98362 city State Zip (360) 457-4966 (360) 775-1924 • Home phone Work phone Cell phone LGDOYLE@wavecable.ccm E-mail address Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Are you a'citizen of the United States? Are you a City resident? Ms No Yes Yes XIX If so, how long Since 1954 Do you own/manage a business in the City? No Do you hold any professional licenses, registrations or certificates in any field? No If so, please list: In the past I have had. a General Contractor's license C7 H-15 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: U Work Experience - List most recent experience .first, or attach a resume Self-employed Contractor & Property Manager 1990 - Present Employer Title From (MN) To (M/Y) . Built residential hares/ Own rental properties` Developed City Lights Estates Brief job description Doyle'Distributing, Inc. President/Owner 1975 1980 Employer Title From (M/Y) To (M/Y) Texaco Bulk Plant - providing bulk petroleum products to primarily Cl. Cty. area Brief job description Dailey Petroleum Co-owner/Partner 1970 1975 Employer Title From (M/Y) To (M/Y) Texaco Bulk Plant (same as above) I was an employee from 1955 - 1970 Brief job description U. S. Army 1952 - 1954 Education - List most recent experience first • Mankato State College No Institution/Location Degree earned/Major area of study Graduated? Waldorf High School Yes U Institution/Location Degree eamed/Major area of study Graduated? Institution/Location Degree eamed/Major area of study Graduated? Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years Peninmila ME?n C;n-.;Ml Sinqej^-q EnfiPrtain and promo P- Christian Mega;aga' 18 Organization/Location - Group's purpose/objective , # of members Brief description of your participation: I serve on the Board and sing 2nd Tenor Chamber of Commerce Interact with the Business Community Organization/Location Group's purpose/objective # of members Brief description of your participation: I"5errbe I am now an Honorary Member of the Rotary Club to which I have belonged for 43 yrs. • H-16 Questions Why are you interested in serving on this particular Board or Commission?. This is an opportunity of great inportance for the Port Angeles Comaunity and for the tribes to work together to make it a win-win for all. My wife and I have raised a family of 5 children here. We are veru grateful' to the Port Angeles Community for the opnortur i t i es which - h•FT-TP been afforded us. What in your background or experience do you think would help you in serving on this Board? I have a business background I served on the Port Angeles City Councilor 8 mars, 2 ye=s as i>= ty MA= and 2 jrpar(; as May= - What is your understanding of the responsibilities of this particular Board or Commission? To aci i ate the development of the Rayionier property in a way that will best benefit the entire Port Angeles Community. Please feel free to add any additional comments you wish to make regarding your application. I am i=ressed with the [galiber of the nrPGPnt-�4Harhnr Wnrha Board Members. I believe I could assist them in working toward a positive resolution of this property that will benefit this area for years to come Submit completed forms to: OFFICE OF THE CITY MANAGER City of Port Angeles 321 E. 5"' Street PO Box 1150 Port Angeles, WA 98362 In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical • limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. 3 H-17 RECEIVED ORT ANGELES SEP 2 2 2009 . X-1 & WASH I N G T O N, U.S.A. City of port Angeles APPLICATION FOR APPOINTMENT TO BOARD, COMZvnSSION OR COMMITTEE Board, Commission or Committee to which you are seeking appointment: loR KS Applicant Name and General Information Jfswo � t First{ MI Ca.! rSe Last Home Street Address City State. Zip Home phone Ll e4aav Work phone Cell phone E-mail address Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal history check to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Yes No Are you a citizen of the United States? es No Are you a City resident? Yes No If so, how long Do you own/manage a business in the City? es No Do you hold any professional Iicenses, registrations soar certificates in any field? C s No If so, please list: 11 Clue Ql1f1 Ma f �IG tndudk Conpat _�eu,Ii r 110 2 (S2n¢S'i�; C �rn�dt' e� Seers 33 ; fie �e�n' S CF09) (CeAf' J 6ca,u-0PIl�►v��r� C�`C�t 18 • Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain. .{ fn ork Experience - List most recent experience fi, or attach a resume Ytt 1 e -f- adv cs�r's Y'eSI'& Q'Wi Employer Title Brief job description MO-6—CACt d ((-CL40 WS C Empl yer Title �56ks lea- MB ei + 198`7 - Py.e&ii+ From (M/Y) To (M/Y) 147B -loc 19"/- Frbm. (M/Y) To (MM Brief job description ` Employer Title From (M/Y) To (NVY) Brief job description • Education - List most recent experience first CcAke -CU- iinWncc-Z! 0,000'0 Institution/Location Degree earned/Major area of study Graduated? f ntveisif �g es No Institution/Location --Z( 1 L,))C�, De e earned/Major area of study Graduated? YesImo Institution/Location Degree earned/Major area of study Graduated? Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years 'Pof+Q6S klc*1-zl- C�oA�'1 aCCnmPrCe 5z� 4` Organization/Location Group's purpose/objectivejj # of members cip Brief descriptio of your part',ation /-� l 1 7<! M6 L • cu ill ,-1 -1y ise" a.'o Vl CQ" �►�Sld�+' Organization/Location Grouup's purpose/objective # of members Brief description of your participation:_ oo S 1y P 1 L s i Gley+ • 2 H-19 Questions Why are you interested in serving on this particular Board or Commission? c u i 5ifi� �.d C{QC 'fd� ea ler SiAe. -fk:4Xq,e, fit 1 *tA CI&C cayN M UsAi,/V tS��1• QY , ud O �c t�rtl C' eke Llue &10enre c(A b e 'fln to �isest c�•i Si� l re las ire, -t;o �ro�a s e +s s e What in your background or experience do you tln wo ld help you in serving_ Board? Gvved l Wffl) ZS)W , arlj4ed eX hft C C cl r aj a as �OJV Ma 91 GMe I A 6\21L CAA tV1C2qtakM. it'heal d o Jp cnutYfitaMind Set What is your understanding of tlhitsponsibilities of this particular Board or Commission? W.o(ks is C c to\ 11 „0, ii's C r. (k CU vtxmer tl4 5i�2. Cc!� C'r ('otuSS W dug, d d t ' ce u. -,W e�ble 14 C t [L be Cmc mice hok ers o ec e. CISI�1S 1 eqa +� rj1,Q ic,,��l-e. lease mice to add any additional comments you w to make regarding your applicati n. _ 1' .� • tS �L"1c• letV-, In CMA C'rd tfi(OS,62141--f QmvPJAAVAf; WULL Se m c e Qa d thiS InmasS m -Ck. \,uay f adds clartN rb claCls14) N\avt, Jnspm-s c�6c e 1A 1k wZ'K tee. & . I I wK -facu�r�rd -to�e� � f Q CQ-. . 9 22 Apyficant Signature Dat Submit completed forms to OFFICE OF THE CITY MANAGER City of Port Angeles 321 E. 5th Street PO Box 1150 Port Angeles, WA 98362 In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made. 3 H - 20 • • JAMES D. HALLETT CFP , ChFC, CLU, CDFATm, AIFA® Education & Accreditations National Futures Association (NFA) Associated Person and Branch Manager, 2008 Enrolled in M.S Financial Planning 2008, College for Financial Planning, Denver, CO Accredited Investment Fiduciary Analyst (AIFA' - 2006 Accredited Investment Fiduciary (AIF) - University of Pittsburgh Joseph M. Katz - 2005 Accredited Estate Planner (AEP), 2003 Registered Financial Consultant (RFC), 2001 Chartered Life Underwriter (CLU), 2000, American College Structured Settlement Specialist, 2000 Chartered Financial Consultant (ChFC), 1998, American College Certified Divorce Planner (CDFATm), 1997, Institute of Certified Divorce Planners Graduate, Renaissance Institute for Charitable Planned Giving, 1997 Certified Financial Planne m (CFP', 1991, College of Financial Planning Degree in Business Admin„ 1977, Pacific Lutheran University Licenses Securities: Alaska, Arizona, California, Colorado, Florida, Hawaii, Illinois, Louisiana, Maryland, Michigan, Montana, Nevada, New Jersey, New Mexico, New York, North Carolina, Ohio, Oregon, South Carolina, Washington, Wisconsin Insurance: Washington; and Non -Resident - Illinois • Registered Investment Advisor - ADV filed with SEC FINRA Licenses: Series 7, Series 24, Series 31, Series 51, Series 63 Securities offered through Cambridge Investment Research, Inc. Professional Experience Hallett & Associates, P.S., 1998 to present - President Madrona Philanthropy Services, Inc, 2000 - 2002 - President American Express Financial Advisors, 1987-1998 - Senior Financial Advisor Motorola, Inc., 1978-86 - Sales Representative and Manager Current Professional Memberships American Council on Gift Annuities National Committee on Planned Giving Center for Fiduciary Studies National Assoc. of Estate Planners Financial Planning Association Social Investment Forum Financial Services Institute Society of Financial Service Professionals First Affirmative Financial Network Washington Planned Giving Council Intern'I Assoc. of Registered Financial Consultants Community Associations & Achievements Trinity Lutheran College, Board Member Chamber of Commerce, Board of Directors, Past Treasurer, Vice President Elect Member: Exchange Club, Community Players, Kiwanis Holy Trinity Lutheran Church Past President & Past Treasurer Host of "Money Matters' weekly financial program on radio KONP, 1994 - 2002 • Host of lave radio show, KFNX, Phoenix, AZ, 2000 Mayor and City Council Member, Port Angeles, 1985 - 1993 Past Board member: YMCA, North Olympic Land Trust, North Olympic Youth Center sbmx nro.xooe H-21 Fin, W. Services- -Boutique TAt Hallett A iso:rs; .It's All: About You As a boutique advisory firm, we offer you service. that is personal, private, and exclusive. We aspire to have only a limited number of clients but to provide personal service to -every -one of them We honor our. y... � P' P ry- relationship withyou by providing customer service and attention you will -not find elsewliere." We talte the tittle to understand:your goals in life and. how you feel about your money. We can advise you on -all your nancial.afftirs—investing, retirement, estate planning, " insurance, and other issues --or design a plan to address a single aspect of your finances. Your financial plan shows you what you need to do to fund your goals iwlife. _ Your portfolio is tailored to your goals and.your ability to withstand market losses. - • Investments are monitored and you receive reports quarterly about performance. • ' You will understand everything we do for you—your .investments, fees, and financial plans. - As a privately held independent advisory firm, our advice .is not influenced by a corporate parent and we are free to choose the right solutions for you. Re.alisaic. Plans F.or. A :Fulfilling Retirement Seeing The:. Whole Picture.; Teddn.g The Right.. Steps Financial planning is not an event, it is a process. Our principals are financial planning specialists who will work with- ou--on"n-one; develo in a; dee understandin of. ur financial ob'ectives;,personal references;- . y P g.: P :. g Yo l P - family situation, and risk. tolerancesand.then designing a life plan around you.'Working as your personal CFO, we. will meet with you regularly to: — • —Get, to know - youan,d yviii family -and what's important to you Help you identify and prioritize your long-term goals, focusing on retirement Create a vision- of your future—your lifestyle, where you'll live, and how much it -will cost • '.Forecast the growth of your portfolio, making realistic assumptions that -you agree with about the risk you are willing to accept and the investment returns you should realistically expect • 'Model"different_ scenarios for achieving your goals, showing you how different decisions --such as retiring a couple of pears later or working part-time—can impact your nest egg Help you make the best decisions that fit your current situationand long-term expectations — - -- _. H - 23 Wealth Management Based On Trust - As A Fiduciary, We Are Different From Other Advisors As a registered investment. advisor regulated by'the U.S. Securities:and Exchange Commission, Hallett Advisors works exclusively for you, putting your interests first- in all we do.- Working as your advisor, we are a fiduciary and -must always protect your best interests and disclose,to you any conflicts that could prevent us from serving you. This -makes our role very different from the iiraditional financial advisor to individual investors—a stockbroker and we..take,seriously.our: responsibilityto act your.fiduciary 0' commitment to serve as ci fiduciary forms the foundation• required in -a trusting advisory relationship. . It is never too soon to begin planning for the efficient traQ6 and.," stribution of your. asses. Estate tax laws ::.... are complex, and how ou manage our assets today will have a direct impact ur.heirs. We can: p y . � y. _ y p � . _._ . ;.. _...._-0 Design trust strategies to,protectyouur estate from -unnecessary fees and taxes.-._- . Provide ongoing care for elderly. parents or special -deeds -children . • Develop a strategy for charitable giving that reflects your values and makes a meaningful difference A Plan For Every Stage In Life Sustaining Your Family, Reaching Your Dreams At the core of your relationship with- Hallett Advisors is a coordinated approach to managing your wealth, providing you and your -family the security that comes with knowing you have�planned financially for every. stage .of your life: We can help.you Accumulate: Achieving your-dreams starts with articulating and quantifying them. "Manage: We work with you to design an :investment strategy tailored to' meet.your specific fuiancial goal's` - ,.------ Protect. Your investment portfolio is only half of the equation. You also need ideas to minimize your tax liabilities and guard your family's financial future from unforeseen events. Enjoy. They say life is what happens to you while you're making other plans._We'11 help you balance your current income.and liquidity needs with your 10Eg=teim goals ,Distribute: The right planning can help ensure that what you have built willeventually' benefit the people and organizations that mean the most to you - Date: October 6, 2009 To: CITY COUNCIL NGELES From: Glenn A. Cutler, Director of Public Works & Utilities Subject: Transmission Agreement for the Morse Creek Hydroelectric Project Summary: The Transmission Agreement for the Morse Creek Hydroelectric Project between the Clallam County Public Utility District No. 1 and the City has expired. A new agreement has been prepared that continues to provide services that are beneficial and of approximately equal value to both parties. Recommendation: Authorize the Mayor to accept the Transmission Agreement for the Morse Creek Hydroelectric Project with the Clallam County Public Utility District No. 1, and authorize the City Manager to make minor, modifications to the agreement, if necessary. Background/Analysis: On February 2, 1988, the Clallam County Public Utility District No. 1 (District) and the City executed a Transmission Agreement for the Morse Creek Hydroelectric Project. As part of the agreement the District transmits the Morse Creek Hydroelectric project's electrical output across its distribution facilities to the Bonneville Power Administration's Port Angeles substation. The City in exchange transmits water from the Morse Creek diversion dam using the District's water right to the District's water treatment plant. The agreement was mutually beneficial to the District and the City. There was no District charge to the City for electrical transmission, nor was there any City charge to the District for water transmission. The agreement had a twenty year term and expired in 2008. Replacement of the expired agreement was delayed to incorporate the Federal Energy Regulatory Commission license and Washington State Clean Water Act 401 certification, which the City received earlier this year. A separate transmission agreement between the Bonneville Power Administration, the District and the City is incorporated by reference, which will be expiring at the end of September 2011. The proposed agreement is an update of the last agreement and includes a twenty-seven year term to coincide with the term of the wholesale water agreement. On September 8, 2009, the Utility Advisory Committee forwarded a favorable recommendation to City Council to authorize the Mayor to accept the Transmission Agreement for the Morse Creek Hydroelectric Project with the Clallam County Public Utility District No. 1. Attachment: Morse Creek Hydroelectric Project Agreement N:\CCOUNCIL\FINAL\Transmission Agreement for the Morse Creek Hydroelectric Project.doc H -26 • aTRANSMISSION AGREEMENT FOR THE MORSE CREEK HYDROELECTRIC PROJECT BETWEEN THE CITY OF PORT ANGELES AND PUBLIC UTILITY DISTRICT NO. 1 OF CLALLAM COUNTY THIS AGREEMENT is by and between the City of Port Angeles, hereinafter referred to as the "City", and Public Utility District No. 1 of Clallam County, hereinafter referred to as "District", municipal corporations organized and existing under the laws of the State of Washington; WHITNESSETH: WHEREAS, the City owns, maintains, and operates the Morse Creek Hydroelectric Project, hereinafter referred to as the "Project"; and WHEREAS, the District is willing to provide firm electric transmission capacity on its distribution facilities for the transmission of power from the Project to the District's point of interconnection with the Bonneville Power Administration, hereinafter referred to as "Bonneville", at Bonneville's Port Angeles Substation; and • WHEREAS, the City is willing to provide firm water transmission capacity on its water transmission line for wheeling the District's water from the City's Morse Creek Diversion Site, hereinafter referred to as "Diversion Site" to the District's water treatment plant, hereinafter "Plant"; and • WHEREAS, the City, District, and United States of America, Department of Energy, acting by and through Bonneville has entered into contracts concerning interconnection of the Project, hereinafter referred to as Exhibit "A"; and WHEREAS, the City was granted a Federal Energy Regulatory Commission license and a Washington State Clean Water Action 401 Certification in 1985 for operation of the Project, which were amended in 2009 and 2008 respectively to modify the minimum instream flow requirements and ramping rates; and WHEREAS, it is the intent of both parties to minimize costs that occur with performing the services associated with implementing this Agreement; and NOW, THEREFORE, the parties hereto mutually agree as follows: 1. Purpose. The District will transmit electrical energy for the City and the City will wheel water for the District as provided herein. The parties have determined that the exchange of services hereunder have equivalent value at the present time. - 1 - H-27 2. Term. This Agreement shall be effective commencing at 2400 hours on the date of execution and shall continue through August 16, 2036. Upon termination of either the City's Hydroelectric Project or the District's Plant, the owner of the terminated facility may terminate this Agreement if twelve (12) months' written notice has been given to the other party. This Agreement may be terminated upon mutual agreement of both Parties at any time. In addition, fifteen (1-5) years from the effective date of the Agreement or any time thereafter, either Party may give to the other written notice of termination. If written notice of termination is given, this Agreement shall terminate on (a) the termination date stated in the notice or (b) the date fifteen (15) years after written notice of termination is given, whichever is later, provided that any termination date that falls within the last five (5) years of a renewal period, the effective termination date shall be the last date of that renewal period. 3. Transmission of electric power and energy. a) For each hour during the term hereof, the District shall make available to Bonneville at the District's point of interconnection as described in Exhibit "A[f1]", the amounts of electric energy generated at the Project, less system losses. The District will not be required to provide such energy under the conditions described in Sections 7 and 8 • herein. b) (1) The District agrees that it will schedule for the month of September planned routine operations and maintenance that would prevent it from making delivery at the District's point of interconnection and give forty-eight hours notice thereof to the City. (2) The City agrees that the District may, for emergencies, choose not to make delivery at the District's point of interconnection outside the month of September. If the District exercises this option, it shall give the City notice thereof with the reason therefore. Upon such notice, the City will attempt to make other wheeling arrangements satisfactory to the City and the District. If such arrangements cannot be made, the City's obligation to wheel water is suspended 24 hours after interruption until such time as delivery at the District's point of interconnection is resumed. c) Wheeling[rzi charges or other fees related to the transmission of Project output, from the Project powerhouse to Bonneville's Port Angeles Substation, will not be charged to the City by the District while this Agreement is in effect. d) The City will maintain an underground power line from the powerhouse to the junction box (District Plant No. 294562) on Henery Boyd Road where it will interconnect with the distribution facilities of the District. The District shall maintain its existing three phase electric power line from the point of interconnection to that point on the Mount Pleasant Road where the existing three phase facilities terminate. The City will is -2- H-28 • own and maintain the underground cable to the generating plant to the point of interconnection. Ownership, maintenance, and operation of the overhead line are the responsibility of the District. 4. Meter Reading. a) The City shall install a recording meter at the Project powerhouse. Meters installed at the Project shall have telecommunication to Bonneville's remote metering system. Pursuant to Exhibit "A", Bonneville will adjust the computations for the District's and the City's Port Angeles delivery points by the corresponding energy and hourly capacity output, as detailed in that agreement. b) The City will provide space and metering pulses in the Powerhouse for the District to meter the Project output. c) The District has installed a recording water meter at the Morse Creek Water Treatment Plant that records instantaneous and total flows to the treatment facility. The City may inspect the District's Plant and its records, upon request, to verify that the 1 %2 cubic feet per second (CFS) limitation is not exceeded. [01 5. Transmission of Water. a) The District will maintain a point of withdrawal for its water right from Morse Creek to include the Diversion Site. The City shall wheel up to 1'/2 cubic feet per second (CFS) of water at no charge from the Diversion Site to the District's Plant; provided that in • no event shall the District withdraw more than 1 %2 CFS. No modifications or changes to the District's pipes, valves or pump which connect to the City's main will be made that would increase the District's capability to withdraw water without prior written City approval. • b) The City shall maintain a 24" butterfly valve and tap with an 8" gate valve on its water transmission line near the District's water treatment plant. The City will own and maintain the butterfly valve, tap and 8" gate valve. The District will own and maintain the water pipe connected to the gate valve. c) The City shall continue to wheel 1'/2 CFS of water at no charge in the event the Project powerhouse is not in operation, except as provided in the Project's Federal Energy Regulatory Commission (FERC) license, Washington State Clean Water Act 401 certification, or Sections 7 and 8 herein, or as modified by Section 2. 6. Provision of Electric Service. a) Electric service at the City's Diversion Site will be metered and billed in accordance with the District's rate schedule for like service to other customers. b) Electric service at the City's powerhouse will be metered and billed in accordance with the District's rate schedule for like service to other customers. -3- H -29 7. Maintenance of Facilities and Liability. • a) Each party, at its expense, will maintain its property, equipment, and facilities in accordance with prudent utility practice and will keep such facilities in continuing good operating condition, except as provided elsewhere in this Agreement; provided, however, that neither party shall be liable to the other hereunder for any interruption, suspension, curtailment, or fluctuation in the power and energy or water to be transferred hereunder (1) caused by the necessity of making repairs or changes in facilities used for such transfer, or (2) by reason of any cause beyond either party's reasonable control, including but not limited to the following: FERC license and 401 certification (as amended, extended or replaced), fire, ice, flood, winds, earthquakes, volcanoes, acts of the elements, court orders, insurrections or riots, generation failures, breakdown of or damage to facilities of the parties or of third parties, acts of God or War or public enemy, strikes or other labor disputes, civil, military or governmental authority. b) In the event of blockage at the Diversion Site such that water cannot be wheeled without continuing expenditures of labor, material and/or equipment cost, the City may, after twenty-four (24) continuous hours of such expenditures exercise the option to shut down the Diversion Site unless the District provides the necessary labor, equipment, material, or financial assistance to keep the Diversion Site clear and operational. This option may only be exercised if such continuing expenditures make the project generation not cost-effective to the City as determined by the City. c) Attached to this Agreement, and incorporation herein as Exhibit "B" are • operating procedures (two pages) and drawings (two pages) that show the facilities owned and operated by the City and the facilities owned and operated by the District as related to this Agreement. The parties shall operate their respective facilities in accordance with Exhibit "B[f4f. d) Attached to this Agreement, and incorporation herein as Exhibit "C" are the the Project's FERC license and Washington State Clean Water Act 401 certification (as amended, extended or replaced) that are related to this Agreement. The parties shall operate their respective facilities in accordance with Exhibit "C". e) The City will design and operate the Project's electrical generation output and deliver it to the District in such a manner that no electrical degradation or disturbance to the District's system shall occur and further, the energy delivered will conform with paragraph 4(a) of Exhibit "A". f) The parties are not joint tenants, partners, joint operators, or joint venturers. Neither party is empowered to act as agent for the other. 8. Emergency Suspension. It is understood and agreed that, in the event either party determines that an emergency exists requiring full capacity of its own water or electric facilities, that party may send written notice of such emergency to the other party. Upon sending such a notice, this Agreement shall be suspended until such time as the emergency has ended. • -4- H-30 • The emergency must have the element of an unexpected and unplanned -for event; provided that the temporary loss or failure of the Elwha water supply system shall constitute an unexpected, unforeseeable circumstance under this section. Normal growth in demand, usage, or customers shall not constitute an emergency. Invocation of this paragraph shall not constitute a breach of the contract and all remaining agreements under the contract shall continue in full force and effect after the period of suspension. 9. Liability for Negligent Conduct. Each party to this Agreement hereby agrees to indemnify and to hold the other harmless from and against any loss, damage, or injury suffered by the other party that is caused by the sole negligence of the negligent party. Liability for injuries to third persons and their property shall be apportioned on the basis of the relative fault. The right of contribution is preserved under these circumstances and may be enforced by separate action. The Agreement may be enforced by action at law and for specific performance if the court deems such relief to be appropriate. 10. Integration and Amendments. This Agreement, Exhibit "A" referred to in Sections 3(a), 4(a) and 7(d), Exhibit "B", referred to in Section 7(c), and Exhibit "C" referred to in Sections 5(c), 7(a) and 7(d) constitute the entire agreement between the parties. No oral agreement or prior written • agreement between the parties shall be of any effect whatsoever; provided, however, that any amendments agreed upon in writing by the parties and consistent with this Agreement shall be binding upon the parties. All amendments to this Agreement and to exhibits hereto shall be in writing and signed by an authorized representative of each party. • 11. Non -waiver. None of the provisions of this Agreement shall be considered waived by either party, except when such waiver is given in writing. The failure of either party to insist in any one or more instances upon strict performance of any of the provisions of this Agreement or to take advantage of any of its rights hereunder shall not be construed as a waiver of any such provisions or the relinquishment of any such rights for the future, but the same shall continue and remain in full force and effect. 12. Successors and Assigns. a) This Agreement shall be binding upon and provide benefits to the respective successors and assigns of the parties. b) No assignment of this Agreement or any part thereof by either party shall be valid, unless approved in writing in advance by the other party and until the obligations so assigned have been assumed by the assignee. Such approvals of assignment shall not be unreasonably withheld. -5- H-31 13. Effect of Section Headings. Section headings appearing in this Agreement are inserted for convenience only and shall not be construed as interpretation of text. 14. Governing Law. This Agreement shall be interpreted, governed, and construed under the laws of the State of Washington, as if executed and to be performed wholly within the State of Washington. 15. Validity of Contract. In the event any section, sentence, clause, phrase, or exhibit of this Agreement shall be adjudicated by a court of last resort and of competent jurisdiction to be invalid or illegal, the remainder of this Agreement shall be unaffected by such adjudication, and all other provisions of this Agreement shall remain in full force and effect as though the section, sentence, clause, phrase, or Exhibit so adjudicated to be invalid had not been included herein. 16. Notices. Any notice, or other communication required under this Agreement shall be effective from the date received by the party to whom it is given. Except as otherwise specifically provided herein, any notice from one party to the other shall be given to the following designees, or to such others as may be hereinafter designated by either party: The City of Port Angeles Public Works and Utilities Department P.O. Box 1150, 321 East Fifth Street Port Angeles, WA 98362 Attn: Public Works and Utilities Director P.U.D. No. 1 of Clallam County P.O. Box 1117, 2419 Highway 101 E. Port Angeles, WA 98362 Attn: Manager 17. Resolution of Disputes. Both Parties agree that they shall engage in negotiation and mediation to attempt to resolve any dispute that arises out of the interpretation, enforcement, performance, or any other aspect of this Agreement. If those efforts are unsuccessful in resolving any such dispute, the parties may engage in any other means available to resolve the dispute. In addition, either party may demand the dispute be arbitrated. In that event, the dispute shall be resolved by submitting the same to binding arbitration. Within ten (10) days of the demand for arbitration, the City shall select one (1) nominating person, and the District shall select one (1) nominating person. The two (2) nominating persons shall then meet and promptly select the arbitrator who shall be an experienced and impartial arbitrator. If the nominating persons, within thirty (30) days of the first notice, do not select a person who agrees to serve as arbitrator, the arbitrator shall be selected by a Superior Court Judge of Clallam County. The arbitration shall be conducted according to the rules and regulations of the American Arbitration Association. -6- H-32 • C • IN WITNESS WHEREOF, the parties hereto have executed this Agreement ATTEST: P.U.D. No. 1 of Clallam County BY: BY: TITLE: TITLE: DATE: ATTEST: City of Port Angeles BY: BY: TITLE: TITLE: DATE: BY: TITLE: DATE: • L` -7- H-33 0 • JO ' T DATE: October 6, 2009 TO: CITY COUNCIL NGELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: PRELIMINARY INFILL OVERLAY ZONE (IOZ) DEVELOPMENT MALONEY HEIGHTS - 2300 BLOCK WEST 16TH STREET Summary: Consideration of preliminary approval of an Infill Overlay Zone development proposing the creation of 14 single family residential sites and one 28 -unit apartment site in the City's Residential Medium Density zone. The single public hearing permitted was conducted by the Planning Commission on September 9, 2009. Recommendation: Following review and discussion during the public meeting, staff recommends that the City Council concur with the recommendation of the Planning Commission to give preliminarily approval to the Maloney Heights IOZ with 14 conditions, citing the 37 findings and 5 conclusions found to be in support of that action listed in Attachment "A" to this staff report. Background / Analysis: The Planning Commission conducted a public hearing on September 23, 2009, in consideration of a proposal submitted by Habitat for Humanity of Clallam County to develop a property zoned Residential Medium Density (RMD) by use of the City's Infill Overlay (IOZ) zone. The site is situated between "N" and "O" Streets and contains approximately 4.3 acres. Site development will result in 14 single family residential building sites that will be developed by Habitat for Humanity and one 28 -unit apartment structure that will be owned and operated by Serenity House of Clallam County for chronically homeless individuals. Site improvements will include an interior street that is a hybrid of the City's standard and suburban street development standards. Such modification to development standards is permitted under the IOZ. The interior street will contain sidewalks and parking along one side only, and parking for a clustered housing area has been modified to accommodate site development restrictions and to allow build out to full density. Anticipated traffic impacts of full site development caused staff to recommend additional improvement to the connecting collector street (16'h Street) west to "O" Street. Self imposed design restricts ingress and egress to the abutting improved arterial (18th) street to residents of Lot 15 only, although pedestrian access to 18'b Street is provided through the site for residents of the single family units via sidewalk. Traffic impact will occur from the 14 single family residential development that accesses strictly via 16th Street. Sixteenth (16th) Street is unimproved abutting the site west to "O" Street, and is partially improved to "N" Street. Following the public hearing, the Planning Commission concurred with staff's findings and • recommended that the abutting collector (16 ) street should be improved to "O" Street completing the transportation corridor along the abutting collector street such that traffic is not funneled in a single direction from the site. Completion of 16th Street to "O" Street provides for an alternate route to and from the site thereby reducing traffic east of the site to "N" Street and allows an alternate emergency ingress/egress to the site area. Testimony provided during the public hearing existing traffic in the area currently requires significant emergency response. The proposed condition for improvement to 16th Street west to "O" Street is in compliance with criteria "F" of Section 17.45.120 (PAMC) Planning Commission Recommendation — Preliminary Development Plans that reads "Internal streets serving the proposed development are adequate to serve anticipated traffic levels and the street system of the proposed development is functionally connected by an improved collector street to at least one[emphasis added] improved arterial street. " Of primary concern to the applicants during the public hearing, is the cost associated with improvement to 16th Street west to "O" Street some 700 feet. It is important to note that this is a quasi-judicial land use decision that must rely on the application of City code and standards, and as a result, the decision should not be based on financial hardship. Staff and the applicant have discussed a variation in development to allow development of the site to its full potential while providing the off site improvements. Due to grant constraints, no agreements have been possible in that arena. The Planning Commission's action (a vote of 3 — 1) includes a recommendation of approval of the • IOZ and approval of a parking variance for a reduction in parking spaces in association with a 28 - unit apartment development for the chronically homeless that is included in the IOZ. Per Section 14.40.130-C, the decision of the Planning Commission is final on matters of parking reductions with appeal to the City Council. Council's decision regarding the IOZ must be based on the public record that was created through the public hearing process. In review of that record, Council may approve, deny, or approve with modifications or conditions the preliminary development plans. Council's actions shall be supported by specific findings and conclusions. The Planning Commission minutes, recommended conditions, findings, and conclusions in support of approval of the preliminary IOZ (Attachment "A"), and Department Report are attached to this memorandum. Staff will be available for questions. Attachments: "A" Conditions, findings, and conclusions in support of approval of IOZ and parking variance "B" Planning Commission draft meeting minutes excerpt — public hearing of September 23, 2009 "C" Department report TAforms\CityCouncilMemo Maloney Heights 1-2 • • ATTACHMENT "A" CONDITIONS, FINDINGS, AND CONCLUSIONS IN SUPPORT OF MALONEY HEIGHTS INFILL OVERLAY ZONE/SUBDIVISION Conditions: 1. The interior street identified as Habitat Court shall be sized to accommodate solid waste collection vehicles such that no backing up is required. 2. Signage shall be placed along the access to Lot 15 leading from Wh Street to the apartment building indicating that parking adjacent to the curb is prohibited. Curbing along that access way shall be painted red. 3. Fire hydrant spacing shall be as required by the City Fire Department to a maximum 1000' of separation distance. All structures shall be fitted with residential sprinkler systems. 4. Electric utility service shall be underground. Cost of 3-phase power to the apartment unit will be at the developer's expense. The City will incur the cost of extension of 3-phase power from beyond the point of service tol6'' Street. The 3-phase power shall be in the same trench as the single phase power serving the residential lots. The developer will coordinate this action with the City's Public Works and Utility Division. Required easements shall be identified on the final drawing. 5. Prior to final plat approval, water service shall be extended to the lots as required by the Public Works and Utilities Department with easements provided on the final plat.. • 6. Stormwater improvement plans shall be submitted for approval and utilities installed prior to final plat approval. Improvements must meet the current version of Chapter 5 of the Urban Services Standards and Guidelines and Section 13.63 of the Port Angeles Municipal Code. • 7. Sanitary sewer shall be extended to the new lots as required by the Public Works and Utilities Department with easements identified on the final plat 8. Building setbacks shall be identified on the final plat with address numbers provided by the Building Division. 9. The applicant shall place a statement on the plat and make it known to all subsequent purchasers of subject lots that said lots are in the proximity of the William R. Fairchild International Airport, and that the Port of Port Angeles does not warrant that these lots will always be outside the lowest noise contour currently established for residential use. 10. No access shall be permitted to lots accessing off Habitat Court until West 16th Street is developed to City standards. Improvements to 16th Street prior to final plat approval shall include a 27 -foot wide paved surface (one half width plus 10') with curb and sidewalk along the entire site frontage extending east to the improved portion of 161' Street west of "N" Street. Improvement to Sixteenth Street west of the property frontage to "O" Street shall include paving (30'), concrete walkway, and ditches. 1-3 11. Fourteen (14) off-street parking spaces shall be provided for the 28 -unit apartment • structure, which is a reduction from the required 56 spaces required by Section 14.40.010 PAMC. The applicant shall provide monthly parking reports, including counts and photographs, for the parking areas designated for the 28 -unit apartment building for a period of one year from the date of occupancy. If, following the one year review period, the designated parking areas are inadequate to handle the demand, or adverse impact from the parking is experienced, a parking management agreement shall be entered into with Serenity House for shared use of existing parking at the shelter location or some other acceptable remedy may be imposed including the creation of additional parking if it is determined by the City following the one year review that the significant parking reduction is inadequate for the use. 12. Landscaping shall be installed per plans approved by the Director of Community and Economic Development. 13. The applicant shall provide for a mechanism to ensure that 30% of the housing units remain attainable in perpetuity and shall provide documentation of such mechanism to the Director of Community and Economic Development for approval and noted on the final plat. 14. The applicant shall submit for review and approval by the city CC&Rs that include at a minimum, but may not be limited to: a. The formation of a homeowners association, or other organization that will provide adequate oversight and authority for the protection, maintenance, and operation of communal or joint ownership facilities of the IOZ, including stormwater and drainage facilities and the management of the landscape features; • b. A proposed set of architectural design elements and/or guidelines to be followed during construction of all residential structures on the site; and c. A method of dispute resolution for residents of the IOZ/subdivision. CCRs shall be submitted for review and approval prior to final of the IOZ. Findings: 1. On August 7, 2009, Zenovic and Associates submitted an application on behalf of property owner Habitat for Humanity for development of a site under the City of Port Angeles Infill Overlay (IOZ) Zone requirements. Site development includes a request for a reduction of parking requirements for an apartment unit component of the project and a boundary line with the abutting property owner Serenity House. The IOZ development proposes to create 15 building sites that will be developed as 14 single family residential dwelling sites and a 28 -unit apartment structure. 2. A boundary line adjustment was simultaneously submitted with the abutting property owner Serenity House to adjust the property lines between the Serenity House and Habitat for Humanity property ownerships that will result in adequate area to allow the IOZ development. • Am • 3. A number of land use decisions can be combined into review of an IOZ. The proposal includes a boundary line adjustment, parking variance, and variation of development standards to encourage timely public hearings and decisions to provide for attainable densities in the Residential Medium Density zone. The IOZ should result in an environment of higher quality than traditional lot by lot`development. 4. The boundary line adjustment will reconfigure the two parent parcels (a total of approximately 4.3 acre) to provide adequate area for the IOZ development and to enable access to the desired site from both 16th and 18th Streets. The boundary line adjustment will result in two parcels: Parcel 1 = 3.03 acres; and Parcel 2 = 1.27 acres. Parcel 1 is accessed from 18 Street and is a panhandle configuration; Parcel 2 will be accessed from both 10h and 18`h Streets. Parcel 2 will then be further resubdivided using the IOZ standards into 15 lots containing 14 single family residential building sites and 1 apartment site. The boundary line adjustment does not alter any previously established lots such that a nonconformity is created nor create any additional lots. 5. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local requirements for the approval of subdivisions. 6. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State of Washington. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision. It shall determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks • and recreation, playgrounds, schools and school grounds, and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 7. Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the proposed plat, along with written recommendations of the City Departments, and shall either approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City Council within a period of 90 days after a preliminary plat has been submitted to the City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. 8. The Port Angeles Public Works and Utilities, Light, Parks, and Fire Departments reviewed the proposed Infill Overlay Zone and subdivision. Their comments have been incorporated into the Department's recommended conditions of approval. 9. Interior access street improvements will be per the City's Urban Services Standards and Guidelines (USSG) and will be developed to accommodate standard utility service needs such as trash pick up, and emergency access for fire and police services. Street development final design shall be approved by the City's Public Works and Utilities Department prior to final construction and shall be constructed prior to final plat approval. All utility easements shall be shown on final mylar. 1-5 10. The cul-de-sac and parking area for Lots 6 — 9 do not meet USSG and Municipal Code requirements as shown. However, the City can reduce the development standards through the IOZ review per Section 17.45.040 PAMC as long as provisions are determined to be • adequate for utility function, emergency access, and expected use impacts. Staff have reviewed the plans and are satisfied that the 60' cul-de-sac will meet the required needs as designed. It is possible to gain an additional 10' by reducing front yards if necessary. The clustered parking area will be identified as serving Lots 6 — 9 and owners of those lots will be thereby advised of the restrictions of lot ownership. Emergency service providers are aware of the configuration and had no concerns as shown on the drawing. 11. The subject property is identified as Medium Density Residential on the Port Angeles Comprehensive Plan Land Use Map and is located in the City's Northwest Planning Area. 12. The proposal has been reviewed with respect to the Comprehensive Plan. The following Comprehensive Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy B.1, B.2, B.3, and B.4, Goal C; Transportation Element. Goal A, Policy A.3, A.6, and B.11; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B.1, B.3, B.4, B.5, B.6, B.7, C.2, C.3, CA, and C.S. 13. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service and electrical service (Capital Facilities Element Policy A.9). 14. The City's Comprehensive Plan (Land Use Element Policy B.3) states that development should be designed to further the grid system pattern. Preliminary approval will be based upon the dedication of right-of-way to ensure compliance with the policy. 15. The subject property is identified by the Port Angeles Zoning Map as Residential Medium Density, which allows a density of up to 12.44 units per acre. The proposed drawing indicates that each lot in the proposed subdivision will be at least 4,202 square feet in size. 16. Lot sizes are generally rectangular in shape. Three house designs are included with the application for the development of Lots 1 - 14. Structures are all one story with the exception of the apartment structure that is two story. The design drawing for the apartment unit is also included in the application materials. 17. Maximum allowable site coverage (area of the site covered by impervious surfaces) in the RMD has been established at 70% of the site. Development statistics provided by the applicant have been divided into the three following areas and amounts: Structures= 17,486 ftz or 13.3%; Common impervious surfaces= 28,441 ftz or 21.9%; Other impervious surfaces= 11,080 ftz or 8.41%. This results in a site with a total of 43.6% impervious surface coverage. 18. PAMC 17.45.090(E)(4)(a) indicates that'Common garden area' must be at least 5% of a total IOZ site. The site provides a total of 6,602 square feet (6.78%) of common garden area and 3,523 square feet (3.61%) of common open space. Staff interpretation and concurrence with the applicant finds that play areas for children would be a more appropriate use of the area and such a change in the plan will be made. A landscape plan has been submitted as is required and is under review. 19. There are no environmentally sensitive areas on the site. The site slopes gradually downward to north. The site is not considered a frequently flooded area as it is not listed 0 1-7 on the Federal Emergency Management Act (FEMA) maps which denote those areas that • 20. are in 100 -year flood areas. , Transit service is available along 18'h Street . 21. Building permits are required for all structures on the completed sites. All local building and Fire Codes shall be complied with during construction including residential sprinkler systems. 22. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. 23. The City's Parks Department is aware of the preliminary proposal and does not believe the level of service for the area will be hampered as a result of the development. 24. All utilities including potable water, sanitary waste, and refuse collection are available in the area. 25. The City's Police, Fire, and Public Works and Utilities Departments will service the site upon satisfactory completion of all conditions of approval. 26. The City's State Environmental Policy Act (SEPA) Official issued a Determination of Nonsignificance (DNS #1255) on September 22, 2009, therefore satisfying the City's responsibility under the Act. 27. Southern access to the main site is served by 16th Street, which is neither an arterial, a designated school walking route, nor a designated bicycle route. Sixteenth Street is undeveloped along the subject site's frontage and exists as little more that a trail. The eastern 550 -foot portion of 16th Street west of "N" Street is paved and developed with • curb/no sidewalk on the south side, and with gravel swales and unpaved walking path on 28. the north side. The western portion of 16th Street, east of "O" Street is partially developed with the north portion paved but lacks curb and sidewalk. The southern portion of the street has not been developed. Improvements to 16th Street will be required as a result of the impact of the site to its full development potential and the resulting impact to the transportation system in the area for both pedestrian and vehicular ingress and egress to the site. Improvements to 16th Street will include a paved street width of 30' with a ditch and 4' pedestrian concrete walking path west of the site to "O" Street, and 30' (one half plus 10') of paving along the 16th Street frontage of the site east to the improved area of 16th Street with curb, gutter, and sidewalk. 29. The Port of Port Angeles operation of the Fairchild International Airport is located in the area south of the site. The Port staff has been notified of the proposed subdivision proposal and it is expected that those who purchase properties in the final subdivision will be aware of the existing on-going airport operation. 30. Section 17.45.050 (C) PAMC requires a mechanism to ensure housing remains attainable in perpetuity and shall provide documentation of such mechanism to the Director of Community and Economic Development for approval. 31. Section 17.45.140 PAMC requires covenants restrictions and conditions be provided prior to final approval. 32. Section 14.40.130 PAMC allows for a variation from parking space requirements after a public hearing by the Port Angeles Planning Commission. The Planning Commission may • 1-7 impose conditions upon a variance to ensure that a reduction in required parking spaces will result in the parking needs of the use being addressed, that it will not permit congestion • or traffic hazards, is consistent with the intent of the City's parking regulations and the zone in which the site is located, and is in compliance with the Comprehensive Plan. 33. The applicant submitted information with the IOZ application in consideration of a parking variance for the 28 -unit apartment complex. Information submitted indicated that occupants of the proposed apartment complex will be chronically homeless individuals who have a low percentage of vehicle ownership. Two (2) staff are anticipated at the 28 - unit apartment that will be managed by Serenity House of Clallam County (SH). SH owns the abutting property (2321 West 18th Street) that is operated as a short term single adult shelter. Occupancy of the 50 person shelter includes 5 staff. A parking reduction from 56 to 42 spaces that was later reduced to 26 spaces was approved for the single adult Serenity House shelter in 2002 through a conditional use permit process permitting the shelter use. 34. Information presented identifies that chronically homeless individuals have a lower percentage of car ownership than short term residents, and a reduction for the target population should be allowed. Two (2) staff are anticipated for the apartment use. Shelter residents are provided with bus passes for 80% of their population. Information indicates that bus passes are also anticipated for residents of the subject apartment use. 35. A Clallam Transit bus stop is located within 500 feet (east) of the subject property. Section 14.40.030(D)(2) PAMC allows for a 10% reduction of required parking if a bus stop is located within 500 feet of the project site. 36. Supporting documentation for a parking reduction of the short term shelter indicates that, during a one year period, the demand did not exceed the reduction to 26 spaces for the maximum 50 person population/use (maximum of 70 during crises and 5 staff). • 37. The Planning Commission's decision is a recommendation to the City Council. The Commission acts as the City's hearing body for preliminary subdivision approval. Reports are advisory only to ensure conformance of the proposed subdivision to the general purposes of the City's Comprehensive Plan and to planning standards and specifications adopted by the City. The determination of the Planning Commission in the matter of a parking variance may be appealed to the City Council. Conclusions: A. As conditioned, the proposed Infill Overlay Zone development is consistent with the Port Angeles Comprehensive Plan and Zoning Code. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance, Chapter 16.08 PAMC, the City's Comprehensive Plan, Infill Overlay Zone, Chapter 17.45 PAMC, and the Washington State Subdivision Act, Chapter 58.17 RCW. C. As conditioned, appropriate provisions have been made for the public health, safety and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. 0 D. The subdivision provides for development of new homes within the City of Port Angeles • consistent with the State of Washington Growth Management Act and, as conditioned, provides a mechanism to ensure that housing remains attainable in perpetuity. E. A reduction of the standard parking requirements is warranted given the information provided by the applicant as to the intended population of the 28 -unit apartment complex. Conditions have been imposed for monitoring of the actual parking demand such that, following the initial one year review period, if it is found that additional parking is needed, additional parking shall be provided in a required manner • ME ATTACHMENT "B" PLANNING COMMISSION MINUTES EXCERPT — PUBLIC HEARING OF • SEPTEMBER 23, 2009 — MALONEY HEIGHTS PRELIMINARY IOZ INFILL OVERLAY ZONE — MALONEY HEIGHTS — 2400 Block 16th Street, between 16th and 18th Streets and between "N" and "O" Streets: A subdivision of approximately 3.02 acres in the Residential Medium Density zone into 14 single family residential building sites and one 28 -unit apartment structure. Associate Planner Scott Johns reviewed the Department Report recommending approval of the Infill Overlay Zone (IOZ) with conditions. Planner Johns and City Engineer Steve Sperr clarified that the City is not asking for an additional dedication of right-of-way but is requiring an improvement of the 16th Street right-of-way. Commissioner Powers noted that the IOZ is intended to create a residential neighborhood of higher quality than what would be achieved by standard subdivision development. She asked how this development meets that test. Planner Johns responded that residences will be modest with homes intended for ownership by persons in an attainable wage income. The application provides designs for three houses that will provide some level of expected quality. He responded to Commissioner Boyle that although there are not shopping opportunities in the close vicinity, public transit is available along 18th and "N" Streets that will ensure those without their own transportation can travel to needed areas for supplies. • There being no further questions, Chair Reiss opened the public hearing. Richard Chambers, Executive Director for Habitat for Humanity, 617 Malletti Hill Road thanked the City for its cooperation in putting the application process together. The overall project is a significant development for both Serenity House of Clallam County and Habitat for Humanity with commitments from the Housing Trust Fund of nearly $2.5 million. The final development will provide 42 units of development. The project is expected to be complete within two years. Funding will provide on site infrastructure and 16th Street improvements east of the site. Initial site development will include infrastructure improvements, construction of the apartment structure, and two of the single family residential homes within the first two years. Build out of the entire site will occur within a six year period. Mr. Chambers questioned proposed Condition 10 of staff's recommendation. He explained the series of grant applications that had been submitted that included improvement to 16th Street. Funding for such a large project, specifically for some of the infrastructure that was not directly associated with the project was not approved. Funding has been committed by both the City and the State in providing funds for improvement of 16th from the site east to the improved area of 16th Street that exists west of "N" Street. He wanted to be clear that the City has been consistent that requirements will be imposed to complete the transportation corridor along 16th Street and they have been equally clear that they do not believe that improvement is their responsibility. Traffic from the apartment building will use 18th Street. The impact to 16th Street will be 14 additional homes. He believes that • 1-10 traffic from the site will not flow to the west but will be funneled to the east and asked • where the Municipal Code standards require more than one access to the site. He believes that the responsibility for completion of the street to "O" Street should be the responsibility of those residences bordering on that portion of the street. All .issues have been addressed with the exception of the improvements to 16th Street transportation corridor. He noted that only 27' of 16th Street to the east will be required, where the staff report identifies 30'. [Staff agreed]. He asked that Condition 13 be corrected to ensure that 30% of housing units constructed be attainable in perpetuity. [Staff agreed this change should be made.] The finished project will result in 66% of attainable wage residents. In response to Commissioner Matthews, Mr. Chambers responded that when the houses are completed, the resident will own the house with Habitat for Humanity being the bank until that time. The houses are on average 1100 square feet, three bedroom, without garages. Exterior finishes are pretty interesting architecturally with changes in rooflines and porch lines. Kathy Wahto, Executive Director of Serenity House of Clallam County, 1232 West 9th Street wanted to address some issues regarding the proposed use. The fence, as shown on the development plan, is proposed because the single adult shelter operated by Serenity House was required to have a fence. The fence will define and enforce the intent that residents of the 28 -unit apartment use will orient their activities toward the provided area that includes open space, and will use the transit service provided on 18th Street. Fewer • than 5% of the residents of the apartment use will have cars. The population of the apartment unit will include homeless veterans and special needs chronically homeless residents. Quality could mean the visual appeal of a house or it could mean access for many types of people including special needs, low income. All structures will be built to a green standard. Services that will be available to the apartment use will include people to be there to help then 24/7. These things all contribute to quality. The only measurement of quality should not be cost. The proposed apartments are permanent housing. Residents will have leases. The single adult shelter has a 90 day stay restriction. In response to Chair Reiss, Ms. Wahto responded that if the 14 parking spaces created for the apartment use are found to not be satisfactory to support the apartment use, additional parking will be made available on the adjoining Serenity House shelter site. The Serenity House shelter site currently contains 26 paved parking spaces that are rarely all occupied. There is space available along the southeast side of the shelter where additional spaces could be developed if it is found that the proposed 14 parking spaces are not adequate to support the site's parking needs. Rob Tulloch, 829 East Eighth Street is a Board member of Habitat for Humanity. He supported what the previous two speakers said and reiterated that there is no funding to complete the 16th Street transportation corridor to "O" Street for this project. He did not believe traffic impacts from the site will require improvements to the west of the development. Amy Barton, 2207 and 2209 West 16th Street did not oppose the development. She thanked staff and the applicants for trying to answer questions and working through this matter with her. She appreciated the respectful nature that has always been present, but neither meetings nor discussions have resulted in concerns being addressed. Neighbors are concerned about the impact on their neighborhood of additional multiple family housing in the area. Neighbors are concerned with the traffic and the higher density. The neighborhood experiences unacceptable activities including — her mother's home has been egged three times in the past month - graffiti, and loitering in undeveloped areas. The walking path in the area is not solid surface and is becoming weedy and no one can maintain it because of stormwater issues. Additional traffic will be directed to "N" Street and there are no sidewalks, only weedy, gravel walkways with ditches. Fairchild Heights is a problematic apartment development. The population of the proposed apartment structure is a vulnerable population. Residents of Fairchild Heights will take advantage of those residents. She was glad that fencing is proposed. Rick Blank, 2215 West 16th Street lives across the street from the proposed development site. To say that 16th Street is not heavily trafficked now is a joke. It is very heavily trafficked all day long. He and his neighbors are not NIMBYs. They knew of the development in the area before they bought. He felt that to develop 14 single family residences into a heavy multiple family developed area without garages will not result in a safe neighborhood. He had no problem with standard sized residential lots that could support residential activities but a reduction of lot size is not a good plan and will result in too dense a development. There's going to be a great deal more cars and children in the area without meeting their needs. The single family development will cause a decrease in property values due to its difference from those single family uses in the neighborhood. • Sites are too small to support normal residential activity. There's no place for children. Children currently regularly play in the woods next to his house. Dan Flynn, 2207 West 16th Street was concerned that there is a higher call for Police services in the area than is acceptable. City Police records indicate that there have been 45 reported calls on 16th Street and 30 calls on 18th Street since January 1St of this year. Too many exceptions to the rules are being made in this development including smaller lots, size of cul de sac, less parking, little open space, no playgrounds. Police are always cruising the area at night to see what they can. It is a high crime area and the intended population may add to certain service response needs. He appreciated the vision of Habitat for Humanity but wondered if this is a good area for the development. There being no further testimony, Chair Reiss closed the public hearing and called for a 10 minute break. The Commission reconvened the meeting at 8:15 p.m. Commissioner Powers asked staff to comment further on the requirement to develop property beyond the proponent's boundaries. Community & Economic Development Director Nathan West stated that it is required practice to carefully examine the overall traffic impacts of a development and that careful analysis be given to potential access routes that are affected by the development. In response to Commissioner Powers, City Engineer Steve Sperr commented that the City has applied this analysis in other reviews. A traffic impact analysis could be submitted, but • one has not been completed. A development on Campbell Avenue by Green Crow required 1-12 off site improvements, The Reserve at Valley Creek paid into a sidewalk development • fund, and the Walker Subdivision required participation in off site improvements. When reviewing a development of this type it is important to consider impacts that will result from full site development in a careful manner. In lieu of a full traffic impact analysis for this site, the City anticipated the increase in density caused by the Infill Overlay Zone proposed and determined that the transportation corridor should be improved to accommodate the increase in traffic use. A traffic impact analysis could be required if that method of analysis is desired rather than relying on staffs analysis. The proposed development to "O" Street is not a full street standard, even though this is the Residential Medium Density zone. Commissioner Powers asked if Planning staff has considered a lower density to allow for more open space and residential area? Associate Planner Johns answered that staff have worked with the proponent for more than a year on this project and a requirement has been that density should be maximized given the RMD zoning of the site. Chair Reiss asked if it would be an issue to reduce lot density to allow more common space. Director West responded that under the Washington State Growth Management Act, the City has a responsibility to maximize the density within the City limits. We have few high and medium density zoned areas throughout the City, so its staff s responsibility to ensure that those areas are developed to maximize density whenever possible. That's the intent of the IOZ. • Local Improvement District (LID) procedures were discussed following questions from Commissioner Reiss. Condition 13 was reviewed, and it was agreed that wording should indicate that 30% of the housing units must remain attainable in perpetuity. Planner Johns noted that Habitat for Humanity cannot build garages, only residences. Transit and bus routes in the area circulate from "N" Street along 18th Street to Butler, north on Butler to 16th, east on 16th to "O", south on "O" Street to 18th Street. He noted that children from the development will go to Hamilton School District. Hamilton School District busses pick up north of the site at 14th and "N" Street. If 16th Street connected to "O" Street, students could be picked up along "O" Street at 16th rather than north of the site. Chair Reiss reopened the public hearing and asked Mr. Chambers to come to the podium. He stated that the City is charged with ensuring that development impacts are adequately addressed and that acceptable standards are prescribed by City development standards. He asked if there is a mechanism to be used to ensure that development impacts expected by staff are addressed that will work for the proposed development. Richard Chambers, Executive Director for Habitat for Humanity, 617 Malletti Hill Road responded that Director West has talked about a couple of future options to assist • with funding for improvements but this project must be completed by 2011 due to 1-13 restrictions that have been placed on the CDBG grant funding the infrastructure improvements. That timeline would likely not work for cooperative future funding • opportunities. Habitat understands the City's concerns and that it would be a good thing to complete the transportation corridor, but if Habitat has to pay for the improvements, four houses could not be built until the funds could be recouped. Chair Reiss asked Steve Zenovic if it is possible to develop 1.6th Street to a standard that will be acceptable to the City and will serve the development impact. . Steve Zenovic, Zenovic and Associates, 301 East 6th Street responded that improvements cost what they cost. The imposition of approximately 700' of road improvement is a significant cost. He did not believe that off site improvements to "O" Street are reasonable in this matter. He believed that the City already has enough no protest signatures to force an LID in this matter, but that would make everybody unhappy. He believes that development along the property frontage to the east is a reasonable condition. Mr. Chambers noted that funding is not an issue for development along the site frontage to the east in the manner prescribed by the proposed conditions of approval. Leo Lopez, 2440 Arbutus asked what an LID (Local Improvement District) is. Planning Manager Roberds stated what an LID is and briefly how such a mechanism works. Chair Reiss directed Mr. Lopez to discuss LID formations and responsibilities with staff at a later time. Mr. Lopez agreed with a previous speaker that a good amount of vandalism and loitering occurs in the neighborhood from the Fairchild Heights apartments. The site proposal will result in a tremendous density for the area and there aren't places for children • and young adults to recreate other than two undeveloped lots in the neighborhood. It is unfortunate that no garages will be constructed. There being no further discussion, Chair Reiss again closed the public hearing. Director West noted that unfortunately, nothing in the Municipal Code allows financial hardship to be considered in land use decisions. Staff has spoken with the applicant about alternatives to requirements for off site improvements relative to traffic impacts from the use, most notably an opportunity to provide a traffic impact analysis to specifically demonstrate what improvements are needed. A phased development approach was discussed. Fencing is a self imposed requirement. All units could access onto 16th without the fencing as designed. City Engineer Sperr noted that he wants this project to work. And, he wants it to work without causing an unacceptable impact to utilities and adjacent streets. There has been a significant amount of discussion with the applicant over the past year regarding development requirements. A lot of on site improvement standards were modified to allow the project to function in an acceptable manner to the residents but they are less than typical City standards. Because of the specific development review that were part and parcel of the project, concessions have been made to ensure a reasonable development while not requiring standard on site improvements. However, anticipated off site impacts and potential neighborhood impacts must be addressed in a more standard manner because the existing neighborhood isn't party to the on site development agreements and those off • 1-14 • • site impacts are not negotiable. The best way to ensure low off site impacts from the development is to complete this transportation corridor. In response to Commissioner Powers as to potential phasing, Director West stated that potential phasing could involve improvement following a certain number of units until both the roadway improvements and entire development is complete. In response to Commissioner Matthews, City Engineer Sperr said that the applicant would hire an engineer to perform a transportation analysis that addresses a number of items necessary to such a study prescribed in the Port Angeles Municipal Code. Commissioner Matthews moved to recommend approval of the Maloney Heights Infill Overlay Zone and approve the parking variance with 14 conditions, 36 findings, and 5 conclusions as follows: (PLEASE NOTE: The conditions, findings, and conclusions are not duplicated here for resource purposes — they are the same as identified in Attachment "A" to the October 6, 2009 City Council Memorandum for Maloney Heights. The motion was seconded by Commissioner Boyle and passed 3 —1 with Commissioner Reiss voting in the negative. Commissioner Reiss noted that his negative vote was due to the condition to improve 16th Street to "O" Street. 1-15 GELES COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT TO: Planning Commission FROM: Scott Johns, Associate Planner DATE: September 23, 2009 RE: Preliminary Subdivision and Infill Overlay Zone Application APPLICANT: Habitat for Humanity of Clallam County OWNER: Habitat For Humanity of Clallam County LOCATION: 2400 Block between 16th Street and 18th Street, Port Angeles, WA PROPOSAL: Reorganize boundaries of the subject site by Boundary Line Adjustment. Subdivide northern portion of the property into 14 individual building lots for single family residences and one lot for a 28 unit apartment building. DEPARTMENTAL RECOMMENDATION: The Department recommends that the Planning Commission recommend approval of the preliminary subdivision with the 14 conditions, 36 findings, and 5 conclusions identified in Attachment "A" to this staff report. PROPERTY CHARACTERISTICS AND SITE LOCATION: The property is two parcels described as being — Lots A and B of BLA 07-10 as filed in Volume 64 of Surveys, Page 38, located in the 2400 Block of 16th and 18th Streets. The 4.3 -acre site is situated between "N" Street and "O" Street and between 16th Street and 1811, Street. The two parcels form a rectangular area, with access provided from both 16th Street (on the north) and 18th Street (on the south). The site is generally level, sloping gradually from south to north, and contains the Serenity House homeless shelter on the southern portion. The northern portion of the site is undeveloped and cleared of most vegetation. The property is located in the northwest planning area of the City and is designated as both Low Density Residential and Medium Density Residential on the City's Comprehensive Plan Land Use Map, with a portion of the site being located in the imprecise margin between the two designations. The site is zoned RMD Residential Medium Density. The RMD zone encourages a • 1-16 density of up to 12.44 units per acre and is intended for development as single family and multiple family dwellings or a combination thereof. • The area to the west of the subject site is zoned Residential Single Family (RS -9) and is developed as single family residences including the Madrona Woods subdivision. Properties to the east are zoned RMD and include the Fairchild Heights, Evergreen Family Village, and Evergreen Court apartments. Zoning of the area east of the subject site is Residential Medium Density (RMD). The Fairchild International Airport is located south of the site south of 18th Street with the Airport Industrial Park between the landing strip and 18a' Street. The Airport area is zoned Industrial Light (IL). Properties north of the subject site are developed with single family homes or are undeveloped and are zoned RS -9. DEPARTMENTAL REVIEW: The Fire Department had no objections to the proposal, however, if parking is permitted for the 28 unit apartment structure in the area proposed, the following conditions are required: 1. The access road to 18th Street shall be posted with 'No Parking' signs and curbs on both sides of the road shall be painted red. The Public Works and Utilities Department commented that 1. The cul-de-sac at the terminus of Habitat Court shall be sized to accommodate solid waste collection vehicles such that no backing up is required. 2. Due to project impacts, local street improvements to West 16th Street are required, unless an environmental impact statement/traffic analysis per Chapter 1 of the City's Urban Services Standards and Guidelines is provided. t3. All street, utility, sidewalk, and driveway construction must meet the requirements of the USSG. Interior street development shall be to full City standards with parking as shown on the approved drawings for Habitat Court. Improvement to Sixteenth Street shall include full improvement to property frontage east to the improved portion of Sixteenth Street, including paving of the south half plus 10'. Improvement to Sixteenth Street west of the site shall include 30' of paving but may be ditch and concrete walking path instead of full curb and sidewalk. Except as specifically noted in previous comments. • 4. Stormwater requirements are subject to additional review and must meet recently updated PAMC Section 13.63 as well as the most recent version of Chapter 5 of the Urban Services Standards and Guidelines. ENVIRONMENTAL REVIEW: A Determination of Non -Significance (DNS No. 1255) was issued for the proposal on September 22, 2009 which satisfies the City's responsibility under the State Environmental Policy Act (SEPA). PUBLIC NOTICE/COMMENT: Property owners within 300 feet of the proposed subdivision were mailed notice of the proposal on August 17, 2009. The property was posted on August 17, 2009, and publication appeared in the Peninsula Daily News on August 19, 2009. One comment letter was received during the public 1-17 comment period. That letter represented a group of 5 homes and named 9 individuals in support of a letter in objection to the development. The letter is attached to this staff report as Attachment "C". The public comment letter indicated that some of the property owners had not been notified • by the proponent of the upcoming public hearing after attending the pre -development meeting required by the IOZ process per PAMC 17.45.080. The property owners said they had specifically requested such notification be provided to them at the time of the pre -development meeting conducted on January 22, 2009. The letter stated concern regarding traffic issues, lack of activity area for resident children, and lighting. It is stated that property values will be reduced due to the total population of the development (characterized as 75+ residents) and that everyone will use 16th Street to access the development which will cause an unwanted increase in traffic to 16'h Street. DEPARTMENTAL ANALYSIS: The applicant is proposing to use the Infill Overlay Zone (IOZ) per PAMC 17.45 to create a residential complex of 14 single family homes and a 28 -unit apartment building for a total of 15 buildable lots in the RNID zone. The infill overlay zone provides for an increase in density in exchange for the provision of attainable/affordable housing. The property owner is Habitat for Humanity who, by their mission, provide affordable housing. Site development is a joint project between Habitat for Humanity, Serenity House, and the Housing Authority of Clallam County. In order to accomplish the desired result of the project, several permitting steps will be consolidated into this single review including a boundary line adjustment, subdivision under the Infill Overlay Zone (IOZ) standards, and a parking variance. Boundary Line Adiustment A boundary line adjustment that will reconfigure the approximately 4.3 acre site (consisting of two parcels) is needed to provide adequate area for the IOZ development and to enable access to the • site from both 16ffi and 18'' Streets. The boundary line adjustment will be accomplished by the two adjacent property owners — Habitat for Humanity and Serenity House — and will result in two newly configured parcels: Parcel 1 = 3.03 acres; and Parcel 2 = 1.27 acres. Parcel 1 is accessed from 18`h Street and is a panhandle configuration; Parcel 2 will be accessed from both 16' and 18' Streets with vehicular access only from 16th Street. Parcel l will then be further resubdivided using the IOZ standards into 14 individual lots containing 14 single family residential building sites and 1 28 -unit apartment structure. The boundary line can be approved as it does not alter any previously established lots such that a nonconformity is created nor create any additional lots. Infill Overlay Zone The IOZ allows for an increase in density of up to 2 dwelling units per acre from the underlying RNID zone density of 12.44 dwelling units per acre for the provision of long term attainable housing. The proposed arrangement of lots and the proposed number of dwelling units results in a density of 13.86 dwelling units per acre for the entire development site. The proposed density meets the allowed density with the allowed 2 dwelling units per acre bonus under the IOZ, and meets the intent of the overlay zone by maximizing the site's density to the greatest extent possible. The project will provide housing for 28 chronically homeless individuals in an apartment complex with the 14 single family residential units being occupied by families that are at or below 60% of the area median income. Subdivision of the subject site will result in 14 individual single family residential lots of as small as 4,202 square feet in area and one (1) multiple family apartment lot of for a total of 15 lots. r � U INUP Although this small lot size does not meet the underlying RMD zone requirement of 7,000 square • foot lots, the application of the IOZ allows for flexibility to reduce lot size as long as the overall density of the development meets the maximum allowed density of the underlying zone. The RMD zone allows for 2 dwelling units on a 7,000 square foot lot, and one dwelling unit for each subsequent 3,500 square feet of area. Per 17.45.040 PAMC, Permitted Modifications of Land Use Regulations "The approval of an IOZ may include modifications to the requirements and standards of the underlying land use regulations of the zone in which the project is located subject to the limitations of this Chapter " Resulting lots in the proposal will be regular in shape, greater than 3,500 square feet in area, and all required setbacks of the underlying zone adjacent to exterior property lines of the development are being met as required by the IOZ. Interior property lines can be varied per Chapter 17.45 PAMC. The single family homes will be located to the north and west sides of the site with the apartment building located to the southeast portion of the site. Four of the homes will be situated in a cluster arrangement, using a common parking area with a shared walkway access to the individual homes. The remainder of the single family residences will have direct street access. Access to the single family homes will be from 16'' Street and access to the apartment building will be from 18'' Street. Access to the existing Serenity House adult shelter will remain in its current location on the west side of the site from 18th Street. The three residential areas- Serenity House Shelter, the apartment building, and the single family residences - will be separated by a fence so that access will be specifically limited to individual sections. Gates will be provided with safety equipment to enable unimpeded fire and/or other emergency access, but through traffic will be prohibited between 16ffi Street and 18th Street. Pedestrian sidewalks will be provided through the site between 16th and 18th Streets and along 16th Street between "N" and "O" Streets. Public transportation is available on 18'h Street. • PAMC 17.45.090(E)(4)(a) indicates that'Common garden area' must be at least 5% of a total IOZ site. The preliminary site plan provides a total of 9,114 square feet (6.91 %) of'common garden area/common open space. Three separate areas on the site are designated as common garden areas. Upon discussions between staff and the applicants, it was determined that 'common garden area' could be interpreted in various ways and that due to the expected population of the single family residences and the apartment structure, play equipment for children would be a more appropriate use of the area. A landscape plan has been submitted as is required and is under review. • A newly developed interior street, Habitat Court, will intersect with 16th Street and terminate in a cul-de-sac. The road will extend into the site approximately 200 feet and provide a 60 -foot diameter turn around cul-de-sac serving Lots 3 - 12. Although the cul-de-sac does not meet USSG, the City can reduce the area of the cul-de-sac through Section 17.45.040 PAMC as long as the resulting area provides adequate area for utility function and emergency access. Staff have reviewed the plans and are satisfied that the 60' cul-de-sac will meet the required needs as designed. It is possible to gain an additional 10' by reducing front yards if necessary. The street will be dedicated to the City and will meet City development standards complete with curbing. Five (5) on -street parking spaces will be provided along the east side of Habitat Court. No parking will be permitted along the west side of Habitat Court but off street parking will be provided on individual Lots 3 and 4 abutting Habitat Court. Lots 1 & 2 and 13 & 14 will gain access directly from 16th Street. The 4 clustered lot's (Lots 6 — 9) parking area will access from an extension road from Habitat Court. A sidewalk will be located along the east side of Habitat Court and extend south along the frontage of the apartment building and through the site to 18th Street. 1-19 Each of the single family Lots 1 through 5 and 10 through 14 will have on-site parking for two (2) vehicles. The 4 clustered lots, Lots 6 through 9, will share a common parking area of 10 spaces, meeting the required 2 spaces per dwelling unit. Two parking areas on Lot 15 are proposed to • provide a total of 14 parking spaces for the apartment building. Lot sizes are generally rectangular in shape. Three house designs are included with the application for the development of Lots 1 - 14. Structures are all one story with the exception of the apartment structure that is two story. The design drawing for the apartment unit is also included in the application materials. Maximum allowable site coverage (area of the site covered by impervious surfaces) in the RMD has been established at 70% of the site. Development statistics provided by the applicant have been divided into the three following areas and amounts: • Structures= 17,486 ft2 or 13.3% • Common impervious surfaces= 28,441 ft2 or 21.9% • Other impervious surfaces= 11,080 ft2 or 8.41% This results in a site with a total of 43.6% impervious surface coverage, well below the maximum allowable site coverage for the zone. Per 17.45.040 PAMC, Permitted Modifications of Land Use Regulations lot coverage requirements will not be applicable to the lots created as a result of the IOZ process; however, specific approved footprints have been noted on the plans. Sixteenth Street is undeveloped along the subject site's frontage and exists as little more than a trail. Sixteenth Street west of "N" Street is paved with curb but no sidewalk a distance of approximately 550 feet along the south side, with gravel swales and unpaved walking path on the north side. The western portion of 16th Street to the west property boundary is partially developed with the north side being gravelled • Due to the anticipated impact of this development on adjacent neighborhood streets and the need for continuity in street development, improvement to 16th Street is required. Full curb, gutter, sidewalk, and paving of the south one half plus 10 feet north of the center line along the entire 16th Street frontage east to the improved part of 16th Street, and suburban street improvements (20' paved street, ditches, concrete sidewalk south side of ditch) is required from the property's west boundary to "O" Street is required. These requirements will be conditions of approval of the IOZ. It is necessary to complete the traffic corridor to the nearest arterial street(s) from the site to accommodate impacts from site development. Although 18th Street is a collector arterial, by design, the IOZ development restricts access to 18th Street to only Lot 15. Residential traffic will utilize 16th Street that is only partially developed between "N" Street and "O" Street. An approximately 760 -foot section of the 16th Street right-of-way remains undeveloped between "N" and "O" Streets, with approximately 281' of that distance abutting the subject property. Eighteenth (18th) Street is fully paved with curb and sidewalk adjacent to the subject site. Sidewalks and curbing are absent for the 450 feet west of the subject site, and there are no sidewalks or curbing on the south side of 18th Street. Eighteenth Street is classified as a collector arterial, but is currently not a school walking route, however, it is a proposed school walking route and is included in the City's non motorized transportation plan as a bicycle route. It is expected that vehicular impact and residential use will occur on the 16th Street frontage of the. Parking Variance • 1-20 Typically Title 14.40 PAMC requires that every residential dwelling unit in the City be provided • with two (2) on-site parking spaces. In this case, the applicant is requesting a reduction of the required parking spaces for the apartment building due to the intended occupancy. The apartment unit will contain 28 individual dwelling units. Those units are designed as "studio" units of approximately 500 ft2 each and are being developed for "chronically homeless" persons. Because of the unit size and the target clientele, the applicant is requesting a 75% reduction in the parking requirement from 56 to 14 units. While it may be shown that chronically homeless persons are less likely to own vehicles no parking counts have been done to support the assumption due to the fact that the development is not as yet occupied. It is reasonable to provide some contingency conditions regarding parking in the case that parking demands exceed current expectations, and the site can easily provide a minimum of 14 parking spaces which equates to .5 space per apartment. Staff would support a trial parking variance to 14 spaces with the condition that if it is found after one year of use that parking is an issue, Serenity House (owner of the apartment unit and the Serenity House shelter facility) shall enter into a parking agreement to accommodate additional parking on the Serenity House Shelter site that is adjacent to the apartment unit site. Such an arrangement can be supported by Section 14.40.050 PAMC. COMPREHENSIVE PLAN: Designation The Comprehensive Plan establishes the long-range goals and policies of the City. It is the basis upon which City officials are to make land use decisions. Any project proposed in the City must be consistent with the goals and policies of the Comprehensive Plan. The Comprehensive Plan and Land Use Map identifies the site as Medium Density Residential (MDR). Medium Density • Residential designation allows an overall residential density of a project to range up to 13 units per net acre. It is intended to be for the development of multiple residential unit projects including but not limited to duplexes, townhouses, condominiums, apartments and planned residential developments as well as single-family homes. The site development proposal results in a development of 3.9 units per net acre. Specific Comprehensive Plan Goals, Policies, and Objectives relevant to this application are listed in Attachment `B" to this staff report. ZONING: The Zoning Ordinance is the primary implementing ordinance for the Comprehensive Plan. It establishes what types of uses are permitted and where they may be located in the City. It also establishes minimum design standards for such uses. Like the Comprehensive Plan, any project proposed in the City must be consistent with the regulations of the zone in which it is located. The Zoning Map identifies the site as Residential Medium Density (RMD). Specific zoning requirements are listed in Attachment `B". SUBDIVISION ORDINANCE Chapter 16.08: The City's Subdivision Ordinance (No. 1631), codified as Chapter 16.08 of the Port Angeles Municipal Code, has been reviewed with respect to the proposal. Although the entire ordinance has not been cited, the development standards and policies found to be applicable have been cited in Attachment `B" to this staff report. 1-21 DEPARTMENTAL RECOMMENDATION: The Department recommends that the Planning Commission forward a recommendation of • approval of the preliminary IOZ to the City Council and approve the parking variance with the conditions as attached, citing the findings, and conclusion identified in Attachment "A" to this staff report in support of that action. Attachments: "A" Conditions, Findings and Conclusions (Not duplicated in Council's packet) "B" PAMC and Comprehensive Plan Excerpts "C" Public comment letters "D" Application materials 1-22 • ATTACHMENT "B" • COMPREHENSIVE PLAN: The Comprehensive Plan establishes the long range goals and policies of the City. It is the basis upon which City officials are to make land use decisions. Any project proposed in the City must be consistent with the goals and policies of the Comprehensive Plan. The following goals and policies appear to be the most relevant to the proposal: Designation The Comprehensive Plan and Land Use Map identifies the site as Medium Density Residential (MDR). Medium Density Residential allows an overall residential density of a project to range up to 13 units per net acre and is intended to be for the development of multiple residential unit projects including but not limited to duplexes, townhouses, condominiums, apartments and planned residential developments as well as single-family homes. The site development proposal results in a development of 14 units per acre with additional units allowable per the IOZ bonus. The following goals, policies and objectives have been identified as being the most relevant to the proposed subdivision: IV. GROWTH MANAGEMENT ELEMENT Goal A: To manage growth in a responsible manner that is beneficial to the community as a whole, is sensitive to the rights and needs of individuals and is consistent with the State of Washington's Growth Management Act. V. LAND USE ELEMENT Goal A: To guide current and future development within the City in a manner that provides certainty to • its citizens about future land use and the flexibility necessary to meet the challenges and opportunities of the future. • Policy A.2: All land use decisions and approvals made by the City Council and/or any of its appointed Commissions, Boards or Committees should be consistent with the Comprehensive Plan and its land use map. Goal B: To have a community where residential development and use of the land are done in a manner that is compatible with the environment, the characteristics of the use and the users, and the desired urban design of the City. Policy B.1: Urban services shall be available for all residential areas as required by the Capital Facilities Element concurrency policy. Policy B.2: Single-family lots should be of reasonable shape and should have access provided by an alley or by a local access street or a collector arterial. Policy B.3: All residential developments should be designed with the provisions of fire protection and service vehicle access as key factors in the street design and circulation pattern. For efficient circulation, rights-of-way should be obtained and improvements made to further the grid street pattern of the City. Cul-de-sacs may be permitted when designed as an integral part of the major grid street pattern of the City. Policy B.4: All residential developments should be encouraged to preserve and capitalize on existing unusual, unique, and interesting natural features, should preserve and utilize natural vegetation, should utilize and preserve scenic views, should maximize southern exposures, should offer protection from prevailing winds, and should be designed to minimize energy use. 1-23 Goal C: To have a community of viable districts and neighborhoods with a variety of residential opportunities for personal interaction, fulfillment and enjoyment, attractive to people of all ages, characteristics and interests. • VI. TRANSPORTATION ELEMENT Goal A: To develop a coordinated, multi -modal transportation system which serves all areas of the city and all types of users in a safe, economical, and efficient manner. Policy A.3: The collector arterial streets and local access streets should serve primarily local traffic with special emphasis on safety for pedestrian traffic. Policy A.6: Planning for transportation services and facilities (including public streets, bikeways, pedestrian walkways, and public and private air, marine and land transit services and facilities) shall be performed consistent with the goals and policies of the Capital Facilities Element. Policy B.11: New arterial streets, local access streets, and alleys should be designed and constructed to conform to the Statewide National Functional Classification System for Federal Aid Systems, WSDOT, and Transportation Improvement Board minimum design standards and standards as adopted by the City. VII. UTILITIES AND PUBLIC SERVICES ELEMENT Policy C.2: All new utility services should be underground. X. CAPITAL FACILITIES ELEMENT Goal A: To provide and maintain safe and financially feasible urban services and capital facilities at or above stated levels of service to all City residents and the general public. Goal B: To provide urban streets and utilities at minimum levels of service for all city residents and the general public. Policy B.1: All arterial streets shall function at an average daily level of service of D or better. • Policy B.3: The City shall not approve any development that is not served with water service at or greater than the following level of service standards at the time of development: Single family units: 2 gallons per minute @ 30 psi (fire - 1;000 gallons per minute @ 20 psi). Policy BA: The City shall not approve any development that is not served with sewer service at or greater than a level of service standard of 300 gallons per day per person at the time of development. Policy B.5: The City shall not approve any development that is not served with electrical service at or greater than a level of service standard of 120/220 volts per service at the time of development. Policy B.6: The City should not approve any development that increases a site's post -development stormwater run-off beyond that allowed by the Stormwater Management Manual for the Puget Sound Basin as adopted by the City. Policy B.7: The City should not approve any development that cannot be served with telecommunications service at or greater than the following level of service standards at the time of development: telephone, residential: 1 service per unit / cable television, residential: 1 service per unit. Goal C: To provide urban services at minimum levels of service for all city residents and the general public. Policy C.1: The Port Angeles School District should develop a capital facilities plan, which the City will consider for inclusion in the Comprehensive Plan. The capital facilities plan should contain at least a six-year plan for public financing of such facilities as may be necessary to provide 1-24 adequate public schools at or greater than the following level of service standards in order to meet anticipated increases in student enrollment, which may be anticipated based on the School District's • projected enrollment figures and residential growth as provided for in the Land Use Element of the Comprehensive Plan: High School: 125 square feet of permanent, appropriate educational space per student, Middle School: 104 square feet of permanent, appropriate educational space per student, and Elementary School: 100 square feet of permanent, appropriate educational space per student. If capacity is inadequate to house students at the established level of service standards (LOS) and adequate school funding is not available, then the demand for new facilities will be reduced (e.g. through year round use of schools or by matching grade band enrollment to facility capacities) or the level of service standards will be reduced to keep both schools and housing development affordable to the majority of Port Angeles School District residents. Imposition of Growth Management Act impact fees on or denial of new development will not be used as a measure to prevent further degradation of school services, unless the reduced level of service standards are deemed unacceptable to Port Angeles School District No. 121, Clallam County, and the City of Port Angeles. Policy C.2: The City should not approve any development that will not be served with adequate transit service as determined in the comprehensive service and facilities plan for transportation within six years from the time of development. Policy C.3: The City should not approve any development that will not be served at or greater than a citywide level of service standard of 10 acres of parks per 1,000 population within six years from the time of development. Policy CA: The City should not approve any development that will not be served at or less than • the following level of service standards at the time of development: Police: 677 persons per one officer. Fire: 4 -minute response time or residential sprinkler system installation. Policy C.S: The City should not approve any development that will not be served with solid waste collection service at or less than a city-wide level of service standard of 400 pick up accounts per 1000 population within six years from the time of development. Policy C.7: The City should consider the cumulative effect of development on the City's need for adequate. public service buildings. Zoning The Zoning Map identifies the site as Residential Medium Density (RMD). The purpose and intent of this zone is as follows: This is a medium density residential zone, that allows a mix of single family, duplexes, and apartments at a density greater than single family neighborhoods but less than the higher densities of the RHD zone. The permitted uses in the RMD zone are also intended to be more restrictive than the RHD Zone. Commercial uses are not considered to be compatible. Few nonresidential uses are allowed in this zone and then only conditionally, because of land use impacts asfsociated with nonresidential uses. This zone provides for a variety in the urban land use pattern for the City's lower density multi family residential neighborhoods (at twice the density of the City's basic single family residential neighborhoods) with direct access on an arterial street, usually located in outlying areas with large tracts of vacant buildable land, and serving as a transitional use between low density residential uses and commercial/industrial uses. The minimum lot area is 7,000 square feet. All lots shall comply with the minimum area and dimensional requirements as follows. Setbacks: • 1-25 Front: 25 feet Rear: 25 feet, except 10 feet for detached accessory buildings in the rear one-third of the lot. • Interior Side: 7 feet, except 3 feet for detached accessory buildings in the rear one- third of the lot. Maximum Height: 35 feet Maximum Lot Coverage: 40% Maximum Site Coverage: 70% SUBDIVISION ORDINANCE (No. 1631 as amended): The City's Subdivision Ordinance (No. 1631), codified as Chapter 16.08 of the Port Angeles Municipal Code, has been reviewed with respect to the proposal. Although the entire ordinance has not been cited, the following development standards and policies have been found to be applicable: 16.08.060 - Standards and Policies. A. GENERAL STANDARDS. If a proposed street and/or lot pattern for any zone in Port Angeles has been made by the Council or the Commission, the street layout of any new plat submitted shall be in general conformance to said pattern or plan. Otherwise proposed streets in new subdivisions shall conform to the Comprehensive Plan and Urban Services Ordinance as adopted. No plan for the platting, replatting, subdivision, or dedication of any area shall be recommended for approval by the Commission unless streets shown therein are connected by surfaced road to an existing improved public right-of-way adequate to serve the existing and new lots. Where the Comprehensive Plan or the City's official street plan indicates the necessity of a new right-of- way of a required width or portion thereof for street purposes, whether within a new plat or new • subdivision, or along the boundaries of a new plat, new subdivision or new lot, such required right-of-way or portion thereof shall be dedicated to the City of Port Angeles by the filing of a plat. The Planning Commission may require plats to provide areas for parks, playgrounds, open spaces, recreation facilities, schools, school grounds, safe walking conditions on school routes, transit stops, and drainage ways. Each proposed subdivision and the ultimate use of the land therein shall be in the interests of public health, safety and welfare, and subdividers shall be prepared to present evidence to this effect when requested by the Commission. Restrictive covenants not contrary to existing regulations regarding the use of land, governing and binding all future owners of lots or tracts, may be shown on any plat. No Final plat of land within the force and effect of existing Zoning Regulations shall be approved unless it is conforming with such Regulations. Whenever there is a discrepancy between minimum standards or dimensions noted herein and those contained in Zoning Regulations, Building Codes, or other official Regulations, the highest standard shall apply. B. GENERAL PRINCIPLES, POLICIES. The Commission shall ensure that appropriate provision is made for: (1) the harmonious development of neighborhoods by requiring coordination of streets within subdivisions with existing or planned streets, or with other elements of the Comprehensive • JI Plan; (2) adequate open spaces for recreation, schools, light and air; (3) distribution of population and traffic which will create conditions favorable to public health, safety and convenience. • C. STREETS. 1. The arrangement, character, extent, width, grade and location of all streets shall conform with the Comprehensive Plan, the Capital Facilities Plan, the Urban Services Ordinance, and the Urban Services Standards and Guidelines, and shall be considered in their relation to existing and planned roads, to topographic conditions, to public convenience and safety, and in their appropriate relation to the proposed uses of the land to be served by such roads. 2. Where such is not shown on the Comprehensive Plan, the arrangement of streets in a subdivision shall either provide for the continuation or appropriate projection of existing streets in the surrounding area; or shall conform to a street plan for the neighborhood, approved by the City, to meet a particular situation where topographic or other conditions make continuance or conformance to existing streets impracticable. This shall also apply to cluster subdivisions. 3. If a street plan for an area has been made by the City, the street layout of a proposed subdivision in such an area shall be in general conformance to the plan. 4. When a portion of a subdivider's tract is to be subdivided, a street plan for the entire tract shall be submitted to indicate how the street pattern of the plat submitted will coordinate with the entire tract when fully platted and with streets in the surrounding area. 5. Where a tract is subdivided into lots or tracts larger in area than twice the minimum lot size, the City may require an arrangement of lots and streets such as to permit a later re -subdivision in conformity with the street and lot requirements specified in these Regulations. 6. Where a proposed subdivision abuts or contains an existing or proposed arterial street of is adjacent • to an existing or planned business, commercial or industrial district, the City may require treatment as may be necessary (1) for the adequate protection of residential properties; and (2) to afford separation of through and local traffic. • 7. Where a subdivision borders or contains a railroad or limited access highway right-of-way, the City may require a road approximately parallel to and on each side of such right-of-way at a distance suitable for appropriate use of the intervening land. Such distances shall also be determined with due regard for the requirements of approach grades and future grade separations. 8. Streets shall be laid out so as to intersect as nearly as possible at right angles. Acute angle intersection shall be avoided. There shall be no reserve strips controlling access to roads, except where the control of such strips is definitely placed with the City under conditions approved by the Commission. 10. Sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school shall be provided pursuant to RCW 58.17.060 and 58.17.110. E. LOTS. 1. The lot area, width, depth, shape and orientation, and the minimum building setback lines shall be appropriate for the location of the subdivision, for the type of development and land use contemplated, and for the type of street systems planned for the area, and shall conform with the requirements of the Zoning Ordinance. 2. Excessive depth in relation to width shall be avoided. No lot shall have a depth greater than three times its width. 1-27 3. Corner lots for residential use shall have extra width to permit appropriate building setback from and orientation to both streets. 4. To ensure public health, convenience and safety, the subdividing of land shall provide, by means of • a public street, each lot with direct access to an existing public street that is improved to City street standards. 5. Double frontage and reverse frontage lots shall be avoided, except where essential to provide separation of residential development from arterial streets or to overcome specific disadvantages of topography and orientation. A planting screen easement across which there shall be no right of access shall be provided along the line of lots abutting such a principal arterial street or disadvantageous use. 6. Side lot lines shall be substantially at right angles or radial to street lines and front lot lines. 7. No lot or lots for residential purposes shall be divided or sold into additional lots or building sites, without compliance with Title 16 PAMC. S. SIGNAGE One (1) free standing sign no larger than twenty-four (24) square feet in area shall be permitted for identification of the subdivision. Parking Variance 14.40.130 Parking Space Requirements - Variances. A variance from the parking space requirements of this Chapter, as specifically provided by Sections 14.40.030 through 14.40.070, may be granted on written request to, and after a public hearing by, the Port Angeles Planning Commission. The Planning Commission may impose such conditions upon the variance as it deems necessary to comply with the purpose of this Chapter and to mitigate the effects of increased impervious surfaces. No variance shall be granted by the Planning Commission unless the Commission finds. 1. The variance is not detrimental to surrounding properties; • 2. The parking provided is sufficient to meet the parking needed by the uses(s); 3. The variance will not create increased congestion or traffic hazards along adjacent streets and alleys; and 4. The variance is consistent with the intent of this Chapter, the zone in which the site is located, and the Comprehensive Plan. �tir,.... CITY ® ANGELES TBDIVI ,0* APTUCATION . ",f"•:1,t1�t_ ATTACHMENT B APPLICANT INFORMATION: APPLICANT:t- - �p✓ vena A l PH: `:. (vKI ADDRESS: -PPO, � '�� '�a✓-�- -F uc. f � l% .G t'33COZ APPVCA1U1WREPRESEN7477YE. rc. 4. Iy►C. PH.#l.:44-QS1 .ADDRESS: 3-rol E� �'� (D� �� . � � �� � v1C-�I �S , t.0 A q ;S(a Z. PROPERTY OWNER.(If other.than applicant) ADDRESS: . PROPERTY INFORMATION::. Property address: Z i..1A ►1....,.1..11 Legal, description: Lot: g X PiLA o1 -'to 'Pfl.,. ar- S�L��.L.. u l�f 0 0 2 r '9=P A . Tax Parcel #/ O(e - 3o = -t4 LC, 2,7,0 Property zoning: Q"Ruti INNumber of Proposed Lots: IS Existing site. areas: Proposed site.areasi . LkLff+b 0- eG,_QZ +V Q= 144-7- ( 6- Ac2�=1��-,� _ Acreage in: Streets Aj1 — Parks Other non-residential land uses Method of providing: Potable Water: ctt_p Sewer: t� � Streets serving site: V,'1 es.-� �`�'� Afar Ltp-%.. I .(WS) HEREBY CERTIFY that I (we) am (are)' the owner(s) of the I (WE) HEREBY CERTIFY that I (we) am (are) the applicant(s) of the above-described property and request that the proposed subdivision be above-described properq, and request that the proposed subdivision be . approved. It is understood that wilful misrepresentation of the information approved. It is understood that wilful ndsrepresentadon will terminate the will terminate the application. I application. 57 S G Signed Signed: Signed: Date: I Datc: 1-29 . )., This application must be accompanied by a drawing .which includes those items required. in. Chapter. 17.45 of. -the Port Angeles. Municipal code. APPLICANT INFORMATION..: APPLICANT: ab � ►-� �v 4 uVl0L4/ PH. #:. fogL C,o�l gD ADDRESS: P o I6osca l ALM Pb,,+ A„M . ate; WA R�aLo� APPLICANT'S REPRESENTATIVE: -6-4,6. IV L- —,PH.#: —1-s0ca r ADDRESS: 301 0 -mi .eba. Sb &-I PROPERTY OWNER (If other than applicant): ADDRESS: PROPERTY INFORMATION:. Property address: 2 General location: IL 4-- iuth -io U.eAj LaLit C.A—S � Legal description: Lem 6,P-ttA Property zoning: fL1An b Existing site area: 3 • cZ-+I" Proposed site areas in size: 6 -k -en s2f- t 1 Ai A2,nasSy: Acreage. in streets: Mhz A,21. - Par ks ,21- Parks Other non-residential land uses 4S Method of providing: Potable Water: Sewer: C_6 Streets serving site: I►ues� THE UNDERSIGNED hereby certifies that he/she is the owner or authorized representative of the . property requested for division and that wilful misrepresentation of the facts presented herein may terminate this application. Signature � -- /-/ d Dated • • is Habitat for Humanit Y of Clallam County Building Houses, Building Hope Section A: Name: Maloney Heights Location: West 16th Street between "N" and "0" Streets, Port Angeles Legal. Description: Tax Parcel 06-30-99-110220, Lot B .of BLA 03-01 Survey, recorded 1/31/2003 Vol. 51 of Surveys, Page 58 under Clallam County Recording #2003 1100471, being a portion of the Tuggle Short Plat recorded Vol. 1.1 . of Short Plats, -page 57, being a portion of the west half of Suburban Lot 1.02 of the town site of Port Angeles; Clallam County, Washington State and the portion, of Tax Parcel 06-30-99-110210, Lot A of BLA Survey, recorded 1/31/2003- (as above) that will be included in an accompanying boundary line adjustment application Owners: Habitat for Humanity of Clallam County 728 E. Front Street P.O.Box.1479 Port Angeles, WA 98362 681-6780 (Richard Chambers, Executive Director) Engineer: Zenovic and Associates, Inc. 301 E. Sixth Street, Suite 1 Port Angeles, WA 98362 417-0501 (Steve Zenovic, Principal Engineer) Preliminary Survey: Northwestern Territories Inc 717 Peabody St. Port Angeles, WA 98362 452-8491 Survey: Zenovic and Associates, Inc. 301 E. Sixth Street, Suite 1 Port Angeles, WA 98362 417-0501 728 E. Front Street, P.O. Bax 1479, Port Angeles, WA 98362 Ex;cotive r@'t4ABITATCLALLAM.ORG • Preliminary Site Plan: Quadra Engineering 240 W. Cedar St. Sequim, WA 98382 683-7019 SECTION B: Narrative Habitat for Humanity of Clallam County (Habitat), Serenity House of Clallam-County (Serenity House) and the Housing Authority of. the County of Clallam (HAG have partnered towards submitting a proposal to the City of Port Angeles that would utilize the Infill Overlay Zone (IOZ): process to developing.a parcel of property created by.a . boundary line adjustment to'include the existing tax parcel (Lot B) owned by Habitat for Humanity and a portion of the Serenity House property. (Lot A) to the South. The. City of .. Port Angeles has indicated that the IOZ application and the Boundary Line Adjustment Applications. can be processed simultaneously and the Plat Map reflects the reconfigured property as it will, exist.after the Boundary Line Adjustment. One hundred. (1 00) percent of the.target: population that will benefit from the proposed project includes extremely low and.very low-income individuals and families. If, approved, PP this application will result. in:. • A new parcel of increased size created by a boundary line adjustment between Habitat and Serenity House that incorporates a portion of the existing Serenity House parcel to the South into the Habitat parcel.. Development of 14 lots upon which Habitat will build detached single family homes for very..low-income families using, compact building designs. These homes.are anticipated to house approximately 50 individuals. • A 28 unit two story apartment- building, providing Permanent Supportive. Housing to the chronically homeless;.to be owned and operated by. Serenity House for extremely low-income individuals. • Maximized density and a mixed-use housing (single-family and multi- family) on the site. Smart Growth Principles as provided by the City of Port Angeles will be used wherever applicable. • Interior street layouts based on publications studying effective community designs such as Neighborhood Street Design Guidelines (Oregon) and Street Design Guidelines for Healthy Neighborhoods (California), will also be used wherever applicable to slow down traffic flow and create a pedestrian friendly environment. • . Four (4) of the Habitat single family homes will utilize a clustered housing concept with a remote parking lot similar to the successful Habitat development on Campbell Avenue in Port Angeles. • The adjacent city right of way on West 16`h Street will be upgraded to city specifications, including water, sewer, storm drainage, and curb and gutter and sidewalk on one side of the street. • Creation of a homeowners association to maintain all common areas, walks and driving areas and to maintain compliance with all CC&Rs. 728 E. Font- Street ox 1479, ][Fort Angeles, WA. 98362 36M81-6780. Exec«five@HAB1 T AT C1:ALL/g M.0RG - 32.. • • • The Permanent Supportive Housing Project will house 28 chronically homeless individuals, including eight chronically homeless veterans at or below 50% of area median income. It is anticipated that individuals at or below 30% of the median income will actually occupy most of the 28 units. According to the Point -in -Time Homeless Count, the average income of chronically homeless individuals in Clallam County is less than $500 per month. The Habitat for Humanity homes will be occupied by families that are at or below 60% of area median income. Families selected to participate are those that demonstrate the most need.(i.e., they live. in substandard conditions or are economically cost burdened . by their housing expenses),, have, a financial ability to. support their zero interest mortgage from Habitat and homeowner association payment, and contribute -over 400 hours of sweat.equity into building their and other families homes. All Habitat homes.will be built to NorthWest Energy Star specifications Public transportation. is available on 1.8'h. ,Public sidewalks will be.created Wallow, access to.N and O streets to the east and west, as well as interior sidewalks In -the deve.lopment., The.interior street and.cul-de-sac will be built according to city's requirements and will become city property after completion. I .The Permanent Supportive Housing (28 units. or 66% of the units .in the entire -project) will be dedicated to attainable housing in perpetuity. Although the 14 Habitat families . may at some point elect to sell their homes on the open market, Habitat's equity recovery policies and right of first refusal on sale provide significant assurance that these homes will remain in the attainable range for at least 15 years. Historically, few Habitat homeowners sell their homes unless they are forced to move out of the area. Ten (10) of the single family homes will have two (2) units of off street parking provided on their lots with room for an additional.2 .spaces between the designated parking area . and the rear of the sidewalk or curb, as appropriate. The other four (4) homes will have a ten (10) stall parking. area provided.as part of a homeowners limited common area. Parking for the Permanent Supportive Housing project, will be constructed on its lot and number two (2) handicapped stalls and ten (10) additional parking stalls. Although city requirements dictate two (2) parking spaces per unit, this facility will house homeless individuals who do not -typically have access to a vehicle._ SECTION C: Survey Attached SECTION D: Preliminary site plan attached SECTION E: Detailed Site Statistics Site Area: 131,820 sq. ft, 3.03 acres after boundary line adjustment 728 E, Front Street, P.O. Pox 1.479, Part Angeles, STA 93362 360-6.81-6780... 1-33 Executive AHAB1TATC1LALLAM.0RG Site Coverage: Structures:.. 17,486 sq, ft. for 14 single family homes and one multifamily building' (13.3%) Common Impervious Surfaces Maloney. Court Roadway: 7,320 sq. ft. Fire lanes and common parking: 17,280 sq. ft. Sidewalks: 4,24Q sq. ft. Total; ,. 28:441sq. ft. (21.9%) Other Impervious .Surfaces: Parking pads and Driveways 8,200 sq. ft. - Sidewalks 2,880 sq. ft. Total:... 11,080 sq. ft. (8.41%) Gross Area in Lots: 97,556 sq. ft;, sq ft Common Garden. Area: 6,602 sq. ft. (6.78%) Common Open'Space ' 3,523 sq. ft. (3.61%) Off Street -Parking: Ten (10) of the single family dwellings will have two off street `.; parking pads each and the remaining four (4) dwellings will share a parking lot that has ten (10) parking stalls. The off street parking for the multifamily dwelling will consist of a parking lot • containing a total of 14 stalls, 2 of which are designed to accommodate handicapped individuals. There will be fourteen (14) single family dwellings ranging from 1200 to 1400 square:feet and 28 studio_ units of approximately five hundred (500) sq ft. in the. multifamily structure The 'total number of lots being created is fifteen (1'5), fourteen (14) for single J family dwellingsand one (1) for the multifamily structure. I 1 The overall density of the site will be 13.88 units per acre. SECTION -F: Preliminary Plat SECTION G: Not required — no additional density credits requested SECTION H: Preliminary elevation and perspective drawings of project structures. SECTION .I: Preliminary utilities plan, including fire hydrant locations SECTION J: Preliminary storm drainage plan with calculations of impervious areas. 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I I Q 'aur MWOfEA W'Wr I -M a19 wRW - bl A11L = MY9WOIGl AEN5— SUBDIVISION CONFlGURATION & UTILITIES �A'E 3 S N N NI EASE AIN fT. AIlR 1 HABITAT FOR HWAMN OF MADAM COIMTY ENOVIC & run , ,, ,,�„ P.O. W BOX 14 WA BB.ffis Z ASSOCIATES I'�„�.',;;"6'0 e1W1EWARU mv.cmroxe.n N 33' ]4 38• E >- 1 i _ 5.98 --------,------- — .---1------� — -- — --- ----- — — — — s — ----------- KITCHEN i ], COUMON 8001{ UNIT 0 U Ii 9 i UNIT Ug T 7 439 F 4 9 SF. 439 .F, 4 J SF. STORAGE UNIT { 458 I g . OC I UNIT 11 438 S.F. ( LOBBY UNIT 1 F U IT 2 iJHIT T 4 UNlT5, 4 9 SF. 439.F 9 4 SF, 450 SF UNIT 12 I�IUND ENTRY 439 S.F I IFfI u . ---- _ _ --_ 1 I � I � i o UNIT 1 UNIT 14 SF. I 439 SF ^ STORAG t / STORAGE 4 l— -- ---------------------------------- i i N ] ' 75.29• E . 179,93' — — T-- — — — — Ala Loney Heights Rd� .�i9bt a uso=iares i Port Angeles, wa Proposed First Moor. Pian yO�� .=crrtects, ps 2003 Westem ave.• sta., x . 98121-21dI'll61�ni nffton 7.24.09 m (276) n8-f272 !I MaLOney Heights Port Ange)es, WA W Proposed West Elevation Ron Wright 6 Associates / ArthitettS, FS - 2003 Western Ave., Ste. 300 Seattle, Washington 98221-2161 7-48 7.28.09 FAX (2006) 729-4272 Proposed East Elevation Elevation ROA Mright 6 Associates / Architects, PS 2003 Western Ave., Ste. 368 Seattle, Washingtoo 98121-2161 7 28.09 (206) 728-4249 FAX (206) 72d-1- 4272 0 • • E R dfiIYllOMi � ♦ yfl30M f'- � � � —• }'l�f106 I LISJL� 1 y l�llB WWF Q. 9 w v • O ° ] g!= 8 AY. NORIi[I YYIY[T IIPrIIf¢mNIDI-mrM - SUSU ION CONFIGURATION & MMES wemrFon wuwrrwmu.wewg %ENOYICB �'°aniA..=f'..�f I ACL ear 0479z ci �.... raba� i ) "'. g Fa1r .fINSIFS Yu YM1Y7 • umeoew+eYtt KNf4Nf1 • 7 -=JliX; Select Items FiII1p�JndoW All F -J • �JJ 1-51 113 2 • Edit Budd Options 3D CAD Toots Window Help T� �� n'���®I���IJ�'�rl�fln� �Selectltems yj - OrbftCamera Right i=1 • 01) 74i • 01) • Kell � I N E 1 C C2 • 5�j�I Kell • Fa, W H 1-57 7 of 21 • MIRN, 75: c'mb _moi vi 7 of 21 • MIRN, V7nµ Selectltems` Orbit Camera Right I �I ATTACHMENT C Septeptep ern 'M ��0� � ll � � D To: City of Port Angeles Planning Commission SEPI 4 2009 CITYOFPCIRT NGELES, From: Residents of W. 16"". -Street 7D�ept. of CoinfiunityCelopment - Subject: Comments on the proposed I.O.Z. High Density Development (Maloney Heights) We, the undersigned, are responding to the notice of a public hearing for the above development.Our. first concern is a lack of communication shown by the neglect - to inform thbse of us, who attended the first two meetings on 1/22/09 and 4/23/09., of the public hearing on Sept. 23.2009.th Only Dan Flynn and Aimee Barton, at 2239 W. 16 ..St.. .. received a notice while all the rest of us who requested to be notified in the fixtuxe were MUST no . 'those within so many feet of d. - We understand that the law says you ignore tify - the project, but we pointed out that it will affect all Of us On this street and we would appreciate being in the. loop.:. It.didn'.t h6ppen. Further arnt! Mr. that the Infill Overlay Zone will only add more to a neighborhood that already has High Density. We moved in knowing about the 40 unit Evergreen Apts. and the 54 unit Fairchild Heights facilities. 'So, we cannot be considered N.I.M.B.Y.'S and do appreciate diVersifiedneighborhoods. But to add .14 houses and a 28 unit apartment house on 2 I/s acres is way more than diversity. There is no planning for sidewalks, speed bumps 'or lighting. Where will these children "hang out", in the woods? There are no provisions for playgrounds, basketball courts, or open space for recreation. We are already experiencing graffiti and egging and speeding and noise. We already have a high density neighborhood. We cannot afford to have our home values further eroded by another 75+ residents using. 10h. St. for ingress and mg egressI . ALL day long.. Even if W. 16 th . goes all the way t4rough to 0 St.,. the ma i nbith- south artery is N St: What exactly is th6"Tig Pfctuii" for Port Angeles in planning for sustainable neighborhoods . that take into ace I ount quality of life and appreciating values? We have done our share in conlributhig to a diversified, high laehsiq neighborhood. Show -as some consideration and do not allow this development to continue as proposed. It is also of concern that the contact person Sue Roberds, is the one quoted in the PenjnsulA D she said that the Chinook Motel only "looked a little down Daily News,when 1 .1 hope on. its luck" instead of seeing it as the eyegor6 and health hazard that it really is. - Wi. Signed: Inez Barton, Dan Flynn and Aimee Barton, Justin and Jessica Hunt, Rick and Justine Blank, Tom and Judie Sharpe L • • Al - a]/RbNIIw,x(ga :rvwi ¢3lVIYIO�epp�M '1NOd 1 a I i% I 1 � G M t3,3Lxv ilpd xY upq 6L61 XOB '0'd m ' i aims as lus M 1. 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LU E o Z m > � 8•--.-+-.-x1.�.�+. jai? �� � T3-�': a.. n �i � e W "i o z�S:'_�.f_- O- 2 C W U • :'.73�--.._.3:� 52 z LeS Lehis' 1.._ a ::.t e @d ,lip:Y eke � '..''{le .-g�': ks y Ctt.� ;.i ----------- -----------J---- - ---------� �---- -- -- ---- 7BTH STFEEr a — ;I �g� 5 2(u WSW 0 �4�y LLWC o'�WI 2hIu j)_2j U^ — � MP3—� wLL�O�U?a �i2�3 NN3a �vg3a oUOWWylj4 GG 000� �W?V�UWa � WW 4p C4C 1` I I I I I i ¢III I `✓,Iii1; it 1 I �lil • b5o su`r n -.r? nye ., W _I..+�.�. �. �. LU E o Z m > � 8•--.-+-.-x1.�.�+. jai? �� � T3-�': a.. n �i � e W "i o z�S:'_�.f_- O- 2 C W U • :'.73�--.._.3:� 52 z LeS Lehis' 1.._ a ::.t e @d ,lip:Y eke � '..''{le .-g�': ks y Ctt.� ;.i ----------- -----------J---- - ---------� �---- -- -- ---- 7BTH STFEEr a — ;I �g� A �5 jr CITY OF PORT ANGELES Dept- Of COmmuAilY Development S F--r— 7.9 T--,F—f =1 M � V. I- Lar -A Lora ', FT, 11— L3 oras ! ILI i LOT4 FT we 3 Hxoox wiry 9 If 2 a. 4211 ITrt 2 1 2 It!LOT 8 LOT @ 2W 25 r 0 z u R. �i P ;% r-1 Zrr L r - --- — ------------ s"rwA 'gv' Lor ff s., Jo, LCT VI Ic OPEN GRAMLOT B LO SM. SO, A. Dr IDUla a- LOT 14 - — -- — -- — -- illy 2-15 %;t—b. 17. 2009 AREA TABULATIONS., LEGEND: (UNLESS o7HERIKsE INDICATED) "CbPYOF'-OQOBIUAS ._EXTERIOR OF PARCEL SUBJECT TO SUBDIVISION I I1 -INTERIOR LOT LINE 09087 TOTAL SITE AREA (AFTER BLA): 131820 SQ. FT (3.0 ACRES)TERLWE OF STREET RIGHT OF WAY :J'M U OF STREET RIGHT OF WAY TOTAL IN RESIDENTIAL LOTS (1-14): 54791 SO. FT . . --- . . . . ... CENTERUNE OF STREET ROADWAY--------------- EASEMENT LINE LOT 15 (28 APARTMENT UNITS): 42765 SOFT. ...ADJOINING PARCEL BOUNDARY E'YJS (ALSO REFER 70 SHEET 2 FOR EVSTWG GONEWHONS) OPEN SPACE AREAS. 9114 SO. FT. ...EX)SnNG SANITARY SEWER LINE wWWFNf AT IOM! O9RYLT9 ..E)OSl7NG WATER LINE DENSITY (42 UNIT�13.0. ACRES); 14 UNITS/ACRES:..E.VSTWG POWER LINE Z", COVERAGE. PROPOSED.• —ET xri ...PROPOSED FENCE LINE 5 20' ROADS & PARKING: 48788 50. Fr. PRGPo SANITARY SEWER LINE :::PRDP SED WATER LINE PROPOSED POWER LINE BUILDINGS,- 17486 SQ. FT. .x..a.cs>.wrn •�.m mivaoaao�w Nx) ave [i+ wSp-Llf (DVC) 'DWXd S3.LV I�OSSV Z9f96 YM 'S3739NY 1hC/d 6C�1 %08 'O'd r N m i� ice% i 6 2VCVG vM 53T3 xV 1tAdZI 8 JIAON3 A1Nl10� 11YTY1J 10 AlINYI'VIH Wd 1Yi16YH c� Qo _- - WOuvynaL-INOO NOIswaens LN } o r_ag� -1 hO1DM6YM lijlilNY 1MM - M5�Vmrs .SUIDlbi ;Lnlrn 6VSOeDNd Stu � eN y" .8 ---------- --- - — — — — — — — — — — — — — I — — — — — — — — — — — — — — — — — ----------- U r� u • i� wo i 6 c� Qo ' LN } o r_ag� -1 ---------- --- - — — — — — — — — — — — — — I — — — — — — — — — — — — — — — — — ----------- U r� u • • JORT1 DATE: October 6, 2009 TO: CITY COUNCIL GELES FROM: NATHAN A. WEST, DIRECTOR Community & Economic Development SUBJECT: PRELIMINARY SUBDIVISION — LAUREL HEIGHTS LAURELSTREET/AHLVERs ROAD Summary: Consideration of approval of a preliminary subdivision in the RS -9 zone. Recommendation: Following the public hearing, Council should approve the preliminary subdivision subject to 10 conditions supported by 24 findings and 4 conclusions as listed in Attachment "A " to this memorandum. • Background / Analysis: Following a public hearing conducted on September 23, 2009, the Planning Commission voted to recommend preliminary approval of an approximately 5.43 acre property into 10 single family building sites subject to 10 conditions. The site location is the northwest corner of the intersection of Laurel Street and Ahlvers Road. The Department Report is attached to this memorandum as Attachment "A". The main issue of concern to the applicant is the dedication of the south 30' of right-of-way for a future extension of Ahlvers Road to properties west of the site. Section 16.08.060 Standards and Policies reads "If any existing rights-of-way abutting the property being subdivided do not meet minimum width standards, additional right-of-way shall be required in accordance with the standards as set forth in the Comprehensive Plan, the Urban Services Ordinance ..." Due to the existence of a wetland on the opposite (south) side of Ahlvers Road, that developer was not required to dedicate a full 30' right-of-way width at the time of subdivision, but did dedicate the area available (varies from I F to 20') outside of the wetland boundary for future road extension. A full dedication of right-of-way is possible for the subject property to match the dedication accepted from the abutting property west of the subject site at the time that property was developed. If, after considering the matter at a public meeting, the City Council determines that a change in the Planning Commission's recommendation is necessary, the Council shall adopt its own recommendations and approve or disapprove the preliminary plat based on appropriate findings and conclusions. • Attachments: Conditions, findings, and conclusions Planning Commission Minutes and Staff Report 1-65 ATTACHMENT A CONDITIONS, FINDINGS, AND CONCLUSIONS IN SUPPORT OF THE LAUREL HEIGHTS SUBDIVISION Conditions: 1. The interior street shall be dedicated and constructed per the City's Urban Service Standards and Guidelines (USSG), which includes a 34 -foot paved width street with curb, gutter, and sidewalk placed on both sides of the street. The cul-de-sac diameter shall be 100' per the Urban Services Standards and Guidelines. 2. Laurel Street shall be improved per the City's urban service standards, which includes 20 - foot paved width with curb, gutter and 6 -foot wide sidewalk adjacent to the curb allowing for a 4 -foot minimum clear space at the existing power poles. 3. Street trees shall be required along the Laurel Street frontage. A minimum of two trees shall be planted on either side of the access road and shall be placed no more that 50 feet on center and shall be located no closer than 4 feet from the back of the sidewalk. Trees shall be selected from the list of preferred trees for the Port Angeles area provided by Community and Economic Development Department. 4. Fire hydrant location shall be as required by the City Fire Department to a maximum 1000' of separation distance. 5. Electric utility service shall be underground. 6. Prior to final plat approval, water service shall be extended to the lots as required by the • Public Works and Utilities Department with an 8 inch main. 7. Stormwater improvement plans shall be submitted for approval per the City's Urban Services Standards and Guidelines and made prior to final plat approval. 8. Sanitary sewer shall be extended to the new lots as required by the Public Works and Utilities Department from Laurel Street and shown on the preliminary plat, including; * An 8 inch main constructed from the existing 8 inch main within the Laurel Street right- of-way to the interior of the development, * A manhole installed at the connection to the existing main and at the end of the extension. Connection of service lines directly to a manhole will not be allowed. * A 20 -foot wide easement for maintenance and operation of the sewer main extension in favor of the City will need to be provided and shown on the plat if not located in dedicated public right-of-way. * Dedicated service lines shall be provided to serve each lot. Dual service lines will not be allowed. 9. Building setbacks shall be identified on the final plat and address numbers provided by the Building Division placed on the lots. 10. Thirty (30') foot of right-of-way along the south boundary of the property shall be dedicated to the City. • • Findings: 1. Application was made for a subdivision of an approximately 5.4 acre site into 9 new residential lots and 1 existing site by Northwestern Territories, Inc., on behalf of Joe Hofrichter on July 21, 2009. The site location is 123 West Ahlvers Road. 2. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local requirements for the approval of subdivisions. RCW 58.17. 3. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State of Washington. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision. It shall determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 4. Section 16.08.050(B)(1) PAMC provides that the Planning Commission shall examine the proposed plat, along with written recommendations of the City Departments, and shall either approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City Council within a period of 90 days after a preliminary plat has been submitted to the • City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. 5. The Port Angeles Public Works and Utilities, Light, Parks, and Fire Departments reviewed the proposed subdivision. Their comments have been incorporated into the Department's recommendation for approval of the subdivision. 6. The subject property is designated as Low Density Residential on the Port Angeles Comprehensive Plan Land Use Map. Low Density Residential development may contain up to 7 units per acre per the City's Comprehensive Plan. 7. The proposal has been reviewed with respect to the goals and policies and objectives of the City's Comprehensive Plan. The following Comprehensive Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy B.1, B.2, B.3, and B.4, Goal C; Transportation Element Goal A, Policy A.3, A.6, and B.11; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B.1, B.3, B.4, B.5, B.6, B.7, C.2, C.3, CA, and C.5. 8. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service and electrical service (Capital Facilities Element Policy A.9). 9. The City's Comprehensive Plan (Land Use Element Policy B.3) states that development should be designed to further the grid system pattern. Preliminary approval can be based upon the dedication of right-of-way to ensure compliance with the policy. 10. The subject property is identified by the Port Angeles Zoning Map as RS -9, which allows a • density of up to 4.84 dwelling units per acre. The proposed drawing indicates that each lot in the proposed subdivision will be at least 9,000 square feet in size. 1-67 11. The site is currently served by Laurel Street and Ahlvers Road which are classified as • collector arterials but which are not designated school walking routes nor designated bicycle routes. Transit service is available at the intersection of Laurel Street and Ahlvers Road. 12. There are no environmentally sensitive areas on the site. The portion of the site to be subdivided into homesites has been graded level through a clearing and grading permit issued by City and supported by engineering documentation as to the work performed. The site is not considered a frequently flooded area as it is not listed on the Federal Emergency Management Act (FEMA) maps which denote those areas that are in 100 -year flood areas. 13. Building permits are required for all structures on the completed sites. All local building and Fire Codes shall be complied with during construction. The site is located within the City's four minute emergency response area and residential sprinkler systems are not required. 14. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. The School District has previously reported that enrollments are lower than expected. 15. The City's Parks Department has responded that they are aware of the preliminary proposal and do not believe the level of service for the area will be hampered as a result of the development. 16. All utilities including potable water, sanitary waste, and refuse collection are available in the area. 17. Transportation issues such as streets, roads, alleys, other public ways, transit stops, and • drainage ways, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school have been reviewed with respect to the proposal. The City's Police, Fire, and Public Works and Utilities Department are prepared to serve the site in the provision of needed services. 18. Utilities required to be extended to the subdivision to serve new lots must be developed to USSG and Comprehensive Plan minimum service requirements.. 19. The City's State Environmental Policy Act (SEPA) Official issued a Determination of Nonsignificance, DNS #1254 on September 22, 2009, therefore satisfying the City's responsibility under the Act. 20. Improvements to Laurel Street will be required such that the final roadway isimproved to a width of 20' with curb and a 6' sidewalk on the west side per the City's Urban Services Standards and Guidelines. 21. Dedication of a 30 -foot strip of land along the south side of the property abutting Lot 1 for the extension of Ahlvers Road will provide adequate city access to properties to the west of the site and provide access to future development in the area that requires access from Ahlvers Road. 22. The Planning Commission's decision is a recommendation to the City Council. The Commission acts as the City's hearing body for preliminary subdivision approval. Reports are advisory only to ensure conformance of the proposed subdivision to the general • purposes of the City's Comprehensive Plan and to planning standards and specifications adopted by the City. • • 23. Street trees are required by PANIC 16.08.070(F) to be placed on all arterial streets at the time of subdivision. 24. The property owner has not asked to place a subdivision sign on the site. If one is required, such request may be made during the subdivision process. Conclusions: A. As conditioned, the proposed subdivision is consistent with the Port Angeles Comprehensive Plan and Zoning Code. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance, Chapter 16.08 PAMC. C. As conditioned, appropriate provisions have been made for the public health, safety and general welfare as is required by the Washington State Subdivision Act Chapter 58.17 RCW. D. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the State of Washington Growth Management Act. Ism Planning Commission Minutes September 23, 2009 PRELIMINARY SUBDIVISION — LAUREL ESTATES —123 W. Ahlvers Road: Subdivision of approximately 5.41 acres into 10 residential building sites in the RS -9 zone. Associate Planner Scott Johns reviewed the Department Report recommending approval of the subdivision with conditions. He responded to a question from Chair Reiss regarding whether stormwater runoff from the site could pose any issues by responding that stormwater runoff will be handled through proper construction methods. No excessive runoff currently occurs on site, however, the site is largely undeveloped. City Engineer Steve Sperr added that site development will include an upgrade in the stormwater system from its existing substandard piping. Mr. Sperr also responded to Commissioner Powers regarding the need for 30' of right-of-way dedication along the south property line for future development of Ahlvers Road. The right-of-way dedication will ensure that if properties to the west develop, or if there is a service need in the area, the right-of-way will be available although there is no requirement to develop the right- of-way at this time, just dedication of the property for future use. The property owner immediately west of the subject site dedicated 30' during the development of the site several years ago. It was not possible to obtain a 30' dedication along the frontage of the more recent subdivision to the south of the subject site due to the location of a wetland along the property line. However, the proposed dedication will result in approximately 50' of right-of-way in the area that will be adequate for future right-of-way needs. • There being no further questions, Chair Reiss opened the public hearing. Kent Robinson, Northwestern Territories, Inc., 717 South Peabody represented the applicant and generally agreed with the staff recommendation with the exception of the request for dedication of right of way along the south property line. Speaking for the property owner, he noted that the property owner would prefer to wait until Lot 10 is further developed before dedication of right-of-way along the south boundary of the site. Lot 10 is the only lot that accesses what would be the extension of Ahlvers Road, which is the right-of-way the dedication is being requested to complete. Joseph Hofrichter, 123 West Ahlvers Road, the property owner, said if the City would move a utility pole at the southeast corner of the subject property, he would willingly dedicate the 30' of right-of-way, but if the City is not going to move the pole, he doesn't want to dedicate the right-of-way. There being no further questions or testimony, Chair Reiss closed the public hearing. The Commissioners began discussion as to Lot 10, as the drawing identified it as "Future Phase 2", not Lot 10. Staff noted that, while the drawing identifies the property as "Future Phase 2", there is nothing to compel the division of the lot once it's been subdivided and as the area is part of the parent parcel, it has to be identified as a lot if the remaining property is divided. While the property owner has indicated he would like to • 1-70 Planning Commission Minutes September 23. 2009 • defer right-of-way dedication to a future phase, that future development may not occur, and the right-of-way would then never be obtained. The Port Angeles Municipal Code indicates that rights-of-way will be dedicated at the time of development. The applicant is not being asked to develop the right-of-way, just to dedicate it in the event it is needed for future development of Ahlvers Road for access purposes west of the subject property. In response to Commissioner Boyle, Engineer Sperr answered that ecology blocks were chosen as a construction material by the property owner and his engineer during clearing and grading of the site in preparation for future development. Following continued discussion regarding the need to obtain right-of-way along the property's southern boundary for future street improvement, Commissioner Powers moved to approve the subdivision with 10 conditions of approval, citing the following findings and conclusions in support of that action: Conditions: 1. The interior street shall be dedicated and constructed per•the City's Urban Service Standards and Guidelines (USSG), which includes a 34 -foot paved width street with curb, gutter, and sidewalk placed on both sides of the street. The cul-de-sac diameter shall be 100' per the Urban Services Standards and Guidelines. 2.. Laurel Street shall be improved per the City's urban service standards, which includes 20 -foot paved width with curb, gutter and 6 -foot wide sidewalk adjacent • to the curb allowing for a 4 -foot minimum clear space at the existing power poles. 3. Fire hydrant location shall be as required by the City Fire Department to a maximum 1000' of separation distance. 4. Electric utility service shall be underground. 5. Prior to final plat approval, water service shall be extended to the lots as required by the Public Works and Utilities Department with an 8 inch main. 6. Stormwater improvement plans shall be submitted for approval per the City's Urban Services Standards and Guidelines and made prior to final plat approval. 7. Sanitary sewer shall be extended to the new lots as required by the Public Works and Utilities Department from Laurel Street and shown on the preliminary plat, including; * An 8 inch main constructed from the existing 8 inch main within the Laurel Street right-of-way to the interior of the development, * A manhole installed at the connection to the existing main and at the end of the extension. Connection of service lines directly to a manhole will not be allowed. * A 20 -foot wide easement for maintenance and operation of the sewer main extension in favor of the City will need to be provided and shown on the plat if not located in dedicated public right-of-way. * Dedicated service lines shall be provided to serve each lot. Dual service lines • will not be allowed. 1-71 Planning Commission Minutes September 23. 2009 Building setbacks shall be identified on the final plat and address numbers • provided by the Building Division placed on the lots. Thirty (30') foot of right-of-way along the south boundary of the property shall be dedicated to the City. Findings: 1. Application was made for a subdivision of an approximately 5.4 acre site into 9 new residential,lots and 1 existing site by Northwestern Territories, Inc., on behalf of Joe Hofrichter on July 21, 2009. The site location is 123 West Ahlvers Road. 2. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local requirements for the approval of subdivisions. RCW 58.17. 3. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the uniform division of land within the State of Washington. Section 58.17.110 requires a city to inquire into the public use and interest proposed to be served by the establishment of a subdivision. It shall determine if appropriate provisions are made for, but not limited to, the public health, safety, and general welfare, for open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, and shall consider all other relevant facts including • sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school and whether the public interest will be served by the subdivision. A proposed subdivision shall not be approved unless the city can make written findings that these provisions are made. 4. Section 16.08.050(B)(1) PANIC provides that the Planning Commission shall examine the proposed plat, along with written recommendations of the City Departments, and shall either approve or disapprove the submittal. A recommendation thereon shall be forwarded to the City Council within a period of 90 days after a preliminary plat has been submitted to the City Planning Department. The City Council shall either approve or disapprove the proposed preliminary plat at a public meeting. t 5. The Port Angeles Public Works and Utilities, Light, Parks, and Fire Departments reviewed the proposed subdivision. Their comments have been incorporated into the Department's recommendation for approval of the subdivision. 6. The subject property is designated asLow Density Residential on the Port Angeles Comprehensive Plan Land Use Map. Low Density Residential development may contain up to 7 units per acre per the City's Comprehensive Plan. 7. The proposal has been reviewed with respect to the goals and policies and objectives of the City's Comprehensive Plan. The following Comprehensive Plan policies are found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy B.1, B.2, • B.3, and B.4, Goal C; Transportation Element Goal A, Policy A.3, A.6, and B.11; 1-72 Planning Commission Minutes September 23. 2009 Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B.1, B.3, B.4, B.5, B.6, B.7, C.2, C.3, CA, and C.5. 8. The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer service and electrical service (Capital Facilities Element Policy A.9). 9. The City's Comprehensive Plan (Land Use Element Policy B.3) states that development should be designed to further the grid system pattern. Preliminary approval can be based upon the dedication of right-of-way to ensure compliance with the policy. 10. The subject property is identified by the Port Angeles Zoning Map as RS -9, which allows a density of up to 4.84 dwelling units per acre. The proposed drawing indicates that each lot in the proposed subdivision will be at least 9,000 square feet in size. 11. The site is currently served by Laurel Street and Ahlvers Road which are classified as collector arterials but which are not designated school walking routes nor designated bicycle routes. Transit service is available at the intersection of Laurel Street and Ahlvers Road. 12. There are no environmentally sensitive areas on the site. The portion of the site to be subdivided into homesites has been graded level through a clearing and grading permit issued by City and supported by engineering documentation as to the work performed. The site is not considered a frequently flooded area as it is • not listed on the Federal Emergency Management Act (FEMA) maps which denote those areas that are in 100 -year flood areas. • 13. Building permits are required for all structures on the completed sites. All local building and Fire Codes shall be complied with during construction. The site is located within the City's four minute emergency response area and residential sprinkler systems are not required. 14. The Port Angeles School District has been notified of the development to allow them to plan for needed public school facilities and routes. The School District has previously reported that enrollments are lower than expected. 15. The City's Parks Department has responded that they are aware of the preliminary proposal and do not believe the level of service for the area will be hampered as a result of the development. 16. All utilities including potable water, sanitary waste, and refuse collection are available in the area. 17. 1 Transportation issues such as streets, roads, alleys, other public ways, transit stops, and drainage ways, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school have been reviewed with respect to the proposal. The City's Police, Fire, and Public Works and Utilities Department are prepared to serve the site in the provision of needed services. 1-73 Planning Commission Minutes September 23. 2009 18. Utilities required to be extended to the subdivision to serve new lots must be developed to USSG and Comprehensive Plan minimum service requirements.. 19. The City's State Environmental Policy Act (SEPA) Official issued a Determination of Nonsignificance, DNS #1251 on September 16, 2009, therefore satisfying the City's responsibility under the Act. 20. Improvements to Laurel Street will be required such that the final roadway isimproved to a width of 20' with curb and a 6' sidewalk on the west side per the City's Urban Services Standards and Guidelines. 21. Dedication of a 30 -foot strip of land along the south side of the property abutting Lot 1 for the extension of Ahlvers Road will provide adequate city access to properties to the west of the site and provide access to future development in the area that requires access from Ahlvers Road. 22. The Planning Commission's decision is a recommendation to the City Council. The Commission acts as the City's hearing body for preliminary subdivision approval. Reports are advisory only to ensure conformance of the proposed subdivision to the general purposes of the City's Comprehensive Plan and to planning standards and specifications adopted by the City. 23. The location of existing utilities, both overhead and underground, and required improvements to Laurel Street limit the area in which street trees can be located, therefore the requirement for street trees is waived for this subdivision. 24. The property owner has not asked to place a subdivision sign on the site. If one is • required, such request may be made during the subdivision process. Conclusions: A. As conditioned, the proposed subdivision is consistent with the Port Angeles Comprehensive Plan and Zoning Code. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance, Chapter 16.08 PAMC. C. As conditioned, appropriate provisions have been made for the public health, safety and general welfare as is required by the Washington State Subdivision Act Chapter 58.17 RCW. D. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the State of Washington Growth Management Act. The motion was seconded by Commissioner Boyle and passed 5 — 0. Chair Reiss re opened the public hearing in order to address the issue of a monument sign for the subdivision that had been mentioned during the staff's report. Planner Roberds noted that the City's Subdivision Ordinance allows that if a sign is desired, such should be addressed through the subdivision process as signs are not generally permitted in residential zones. • 1-74 Planning Commission Minutes September 23. 2009 • Commissioner Powers moved to allow a monument sign consistent with City sign standards if the proponent decides he would like to identify the subdivision. The motion was seconded by Commissioner Beier and passed 5 — 0. • Citing an Appearance of Fairness issue, Commissioner Beier left the meeting at this point. Chair Reiss reviewed the quasi judicial public hearing guidelines and qualifying statements with the remaining Commissioners. Following review of the questions, remaining Commissioners (Powers, Reiss, Matthews, and Boyle) responded for the record that they had no appearance of fairness or conflict of interest issues with regard to the pending application. 1-75 JOR GELES COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT TO: Planning Commission FROM: Scott Johns, Associate Planner DATE: August 26, 2009 RE: Preliminary Subdivision — Laurel Heights Estates APPLICANT: Joseph Hofrichter OWNER: SAME LOCATION: The northwest corner of Ahlvers Road and Laurel Street. 123 W. Ahlvers Road. PROPOSAL: Subdivide a 5.43 acre parcel into 10 single family residential lots 0 DEPARTMENTAL RECOMMENDATION: The Department recommends that the Planning Commission recommend approval of the preliminary subdivision with the 10 conditions, 24 findings, and 4 conclusion identified in Attachment "A" to this staff report. PROPERTY CHARACTERISTICS: The property is a 5.4 acre parcel located at the northwest corner of Ahlvers Road and Laurel Street, addressed as 123 Ahlvers Road. The site consists of one generally rectangular parcel with a residential dwelling unit and several accessory structures centrally located on the rise of the southern portion of the site. The northern portion is clear of structures and has been leveled by filling and grading as permitted by the Public Works and Utilities Department. The northwest portion of the site has been raised by fill material contained by a two tier row of ecology block. The southern portion has a rolling topography higher at the center and sloping to the south, east, and north. The site has been cleared of trees and has been actively used for agricultural purposes in the past. The subject property is located in the south central planning area of the city and is designated Low Density Residential on the Comprehensive Plan Land Use Map. The property is zoned RS -9, Residential Single Family. Access to the site is provided from Laurel Street which is developed to suburban standards, lacking curbs, gutters, and sidewalks. Ahlvers Road travels east from Laurel Street and is developed 1-76 • Laurel Heights Subdivision August 26, 2009 • Page 2 intermittently with curb, gutter, and sidewalks in some areas and to suburban standards with only shoulder and drainage swales in other areas. a Surrounding development in the area includes several single family residences on lots ranging from approximately 11,000 square feet to as much as 6'/2 acres in area. A recently approved planned residential development (PRD) is being developed directly south of the site. The PRD has yet to have structures built, however, the first phase streets and utilities have been constructed. A church use occupies approximately 1/2 acre southeast of the site on approximately 12 acres. The Valley Creek ravine lies to the west of the site, and the Old Mill Creek drainage lies to the north and east of the site. Neither of the creek drainages are adjacent or contiguous with the subject site. A regulated wetland lies directly south of the site and is located within the adjacent PRD; however, no portion of that environmentally sensitive area encroaches onto the subject property. Some stormwater from the subject site may flow to the wetland. DEPARTMENTAL REVIEW: The Fire Department had the following comments: 1. The fire hydrant should be relocated from the place indicated on the utility plan to a point north of the subdivision entrance, on the west side of Ahlvers Road, on the SE corner of Lot #1. 2. It is difficult to determine the radius of the cul-de-sac. The diameter must be 100 feet if the • homes are not equipped with fire sprinkler systems, 90 feet if the homes are sprinklered and 80 feet if the homes are sprinklered and no parking is allowed. 3. An additional hydrant will likely be required at the entrance to the future ,phase 2. The Public Works and Utilities Department will require: Streets * The west half of Laurel Street adjoining the development must consist of the following; o 20 -foot paved width with curb, gutter and 6 -foot wide sidewalk adjacent to the curb. o The sidewalk to be constructed must allow for a 4 -foot minimum clear space at the existing power poles. * Storm drainage for Laurel Street shall be constructed consistent with the current City standards. * The private interior street must be constructed to the current minimum standard for a residential street per 3B.070 of the Urban Services Standards and Guidelines. o The current minimum standard for a residential street is 34 -foot paved width with curb, gutter, and sidewalk. o The curb, gutter, and sidewalk shall be constructed along interior lot frontages. * Storm drainage for the interior street shall be constructed consistent with the current City standards. Water * An 8 inch water main shall be constructed from the existing 6 inch main within the . Laurel Street right-of-way to the interior of the development. 1-77 Laurel Heights Subdivision August 26, 2009 Page 3 • * A 20 -foot wide easement for maintenance and operation of the water mail extension in favor of the City will need to be provided and shown on the plat if not located in dedicated public right-of-way. * Dedicated service lines shall be provided to serve each lot. Dual service lines will not be allowed. Sanitary Sewer * An 8 inch main shall be constructed from the existing 8 inch main within the Laurel Street right-of-way to the interior of the development. * A manhole must be installed at the connection to the existing main and at the end of the extension. Connection of service lines directly to a manhole will not be allowed. * A 20 -foot wide easement for maintenance and operation of the sewer main extension in favor of the City will need to be provided and shown on the plat if not located in dedicated public right-of-way. * Dedicated service lines shall be provided to serve each lot. Dual service lines will not be allowed. Storm Sewer * There is currently no municipal storm sewer service to the property. A storm sewer system will need to be constructed by the project proponent meeting current city standards for all on-site stormwater and Laurel Street stormwater. Power • * Power to be underground. A utility easement 10 feet in width along the frontage of all lots will need to be provided and shown on the final plat. Existing power poles along the west side of Laurel Street to remain at their current location, unless the developer chooses to move them at his or her cost to accommodate a desired sidewalk location. Street addresses * Street addresses for the final plat will be provided by the City upon request. Lots * The south 30 feet of the property (extension of Ahlvers Road) shall be dedicated to the public for ingress, egress, and utilities. This dedication shall appear on the final plat. DEPARTMENTAL ANALYSIS: The proposal will create 9 new single family residential lots on the northern portion of the approximately 5.4 acre site while the southern portion of the site retains the existing single family residence on an approximately 115,734 square foot site for a total of 10 lots. The site drawing indicates a possible future development of Lot 1, which is shown as "Future Phase 2." It is important to note that "Future Phase 2" is not considered to be a component of this review. However, it is appropriate to consider future connectivity between this and future subdivisions. On this particular site, topographic constraints prevent connectivity between these phases. The site is located within the RS -9 Single Family Residential zone. All of the lots exceed the minimum 9,000 square foot area requirement. Access to the northern portion of the site is from Laurel Street. Access to the southern portion is from Ahlvers Road from the east or Laurel Street from the north. • Transit service is available at the Laurel Street/Ahlvers Road intersection located at the southeast Laurel Heights Subdivision August 26, 2009 • Page 4 corner of Lot 10. Neither Laurel Street or Ahlvers Road in this location are designated as school walking routes. However, Ahlvers Road is a school walking route beginning approximately 1190 feet east of the site at Old Mill Road to Peabody Street and on Laurel Street beginning approximately 1800 feet north of the site at Oakcrest Way to Park Avenue. Both Laurel Street and Ahlvers Road are classified as collector arterials, and as such, the City's Public Works and Utilities Department will require improvement to Laurel Street to minimum standards for arterial streets, including sidewalks along the frontage of the subject property. Dedication of the south 30 feet of Lot 1 as a future extension of Ahlvers Road will also be required, however, improvement is not required at this time. Access to the lots being created on the north side of the property will be accessed by a new road entering the subdivision from Laurel Street. The newly created access road entering the site from Laurel Street, will extend 77 feet into the site and terminate with a cul-de-sac. The internal street has yet to be named. The interior street will be developed to city standards with a 34 foot wide travel surface with curbs, gutters, and sidewalks on both sides of the street. Title 16.08.070 (F) PAMC requires that street trees be planted within a planting strip in the right-of-way of arterial streets as a condition of subdivision approval. In this case, however, due to utility locations and the requirements for sidewalk and curbing, the curbing must be located directly behind the curbing eliminating the planting strip between the curb and sidewalk. Therefore, street trees will be required to be placed behind the sidewalk. No City owned developed parks exist within a reasonable walking distance of the site. The Port • Angeles High School track and athletic field are located approximately one half mile from the site. Hiking trails exist in the Valley Creek ravine to the west of the site, however, access to those trails is not readily available from the subject site. No other developed recreational opportunities occur within walking distance to the site. Currently, the City of Port Angeles provides parks ata level of service surpassing that stated in the Comprehensive Plan of 10 acres of park for every 1,000 population. PUBLIC COMMENT: Property owners within 300 feet of the proposed subdivision were mailed notice of the proposal on July 30, 2009. The property was posted on July 28, 2009, and publication appeared in the Peninsula Daily News on July 28, 2009. Two comment letters were received during the public comment period and a neighbor visited with staff to discuss the fill that had been placed on the site. Both comment letters questioned the integrity of the fill placed on the site and one expressed concern regarding visual impacts to the letter writer's property caused by site development. The Port Angeles Public Works and Utilities Department staff monitored the site during activities approved under the clearing and grading permit and are satisfied with the work. Compaction reports were provided by a licensed engineer and are on file with the City to support the work and ensure that the retaining wall meets engineering standards. Those comment letters are attached to this report as Attachment "C". COMPREHENSIVE PLAN: Designation • The Comprehensive Plan establishes the long-range goals and policies of the City. It is the basis upon which City officials are to make land use decisions. Any project proposed in the City must be consistent with the goals and policies of the Comprehensive Plan. The Comprehensive Plan and 1-79 Laurel Heights Subdivision August 26, 2009 Page 5 • Land Use Map identifies the site as Low Density Residential (LDR). Low Density Residential designation allows an overall residential density of a project to range up to 7 units per net acre. It is intended to be for the development of single-family homes. Specific Comprehensive Plan Goals, Policies, and Objectives relevant to this application are listed in Attachment "B" to this staff report. ZONING: The Zoning Ordinance is the primary implementing ordinance for the Comprehensive Plan. It establishes what types of uses are permitted and where they may be located in the City. It also establishes minimum design standards for such uses. Like the Comprehensive Plan, any project proposed in the City must be consistent with the regulations of the zone in which it is located. The Zoning Map identifies the site as Residential Single Family (RS -9). Specific zoning requirements are listed in Attachment `B." SUBDIVISION ORDINANCE Chapter 16.08: The City's Subdivision Ordinance (No. 1631), codified as Chapter 16.08 of the Port Angeles Municipal Code, has been reviewed with respect to the proposal. Although the entire ordinance has not been cited, the development standards and policies found to be applicable have been cited in Attachment "B"to this report. ENVIRONMENTAL REVIEW: A Determination of Non -Significance (DNS No. 1254) was issued for the proposal on September • 22, 2009, which satisfies the City's responsibility under the State Environmental Policy Act (SEPA). DEPARTMENTAL RECOMMENDATION: The Department recommends that the Planning Commission recommend approval of the preliminary subdivision with the conditions, findings, and conclusion identified in Attachment "A" to this staff report. Attachments: "A" Findings and Conclusions "B" Municipal Code Excerpts "C" Public comment letters "D" Application • Laurel Heights Subdivision • Page 10 COMPREHENSIVE PLAN: August 26, 2009 ATTACHMENT B The Comprehensive Plan establishes the long range goals and policies of the City. It is the basis upon which City officials are to make land use decisions. Any project proposed in the City must be consistent with the goals and policies of the Comprehensive Plan. The following goals and policies appear to be the most relevant to the proposal: Designation The Comprehensive Plan and Land Use Map identifies the site as Low Density Residential (LDR). Low Density Residential allows an overall residential density of a project to range up to 9 units per net acre and is intended to be for the development of single-family homes. The following goals, policies and objectives have been identified as being the most relevant to the proposed subdivision: IV. GROWTH MANAGEMENT ELEMENT Goal A: To manage growth in a responsible manner that is beneficial to the community as a whole, is sensitive to the rights and needs of individuals and is consistent with the State of Washington's Growth Management Act. V. LAND USE ELEMENT Goal A: To guide current and future development within the City in a manner that provides certainty to its citizens about future land use and the flexibility necessary to meet the challenges and opportunities of the future. Policy A.2: All land use decisions and approvals made by the City Council and/or any of its appointed Commissions, Boards or Committees should be consistent with the Comprehensive Plan and its land use map. Goal B: To have a community where residential development and use of the land are done in a manner that is compatible with the environment, the characteristics of the use and the users, and the desired urban design of the City. Policy BA: Urban services shall be available for all residential areas as required by the Capital Facilities Element concurrency policy. Policy B.2: Single-family lots should be of reasonable shape and should have access provided by an alley or by a local access street or a collector arterial. Policy B.3: All residential developments should be designed with the provisions of fire protection and service vehicle access as key factors in the street design and circulation pattern. For efficient circulation, rights-of-way should be obtained and improvements made to further the grid street pattern of the City. Cul-de-sacs may be permitted when designed as an integral part of the major grid street pattern of the City. Policy BA: All residential developments should be encouraged to preserve and capitalize on existing unusual, unique, and interesting natural features, should preserve and utilize natural vegetation, should utilize and preserve scenic views, should maximize southern exposures, should offer protection from prevailing winds, and should be designed to minimize energy use. Goal C: To have a community of viable districts and neighborhoods with a variety of residential • opportunities for personal interaction, fulfillment and enjoyment, attractive to people of all ages, characteristics and interests. I". Laurel Heights Subdivision Page 11 VI. TRANSPORTATION ELEMENT August 26, 2009 Goal A: To develop a coordinated, multi -modal transportation system which serves all areas of the city and all types of users in a safe, economical, and efficient manner. Policy A.3: The collector arterial streets and local access streets should serve primarily local traffic with special emphasis on safety for pedestrian traffic. Policy A.6: Planning for transportation services and facilities (including public streets, bikeways, pedestrian walkways, and public and private air, marine and land transit services and facilities) shall be performed consistent with the goals and policies of the Capital Facilities Element. Policy B.11: New arterial streets, local access streets, and alleys should be designed and constructed to conform to the Statewide National Functional Classification System for Federal Aid Systems, WSDOT, and Transportation Improvement Board minimum design standards and standards as adopted by the City. VII. UTILITIES AND PUBLIC SERVICES ELEMENT Policy C.2: All new utility services should be underground. X. CAPITAL FACILITIES ELEMENT Goal A: To provide and maintain safe and financially feasible urban services and capital facilities at or above stated levels of service to all City residents and the general public. Goal B: To provide urban streets and utilities at minimum levels of service for all city residents and the general public. Policy B.1: All arterial streets shall function at an average daily level of service of D or better Policy B.3: The City shall not approve any development that is not served with water service at or greater than the following level of service standards at the time of development: Single family units: 2 gallons per minute @ 30 psi (fire - 1,000 gallons per minute @ 20 psi). Policy BA: The City shall not approve any development that is not served with sewer service at or greater than a level of service standard of 300 gallons per day per person at the time of development. Policy B.5: The City shall not approve any development that is not served with electrical service at or greater than a level of service standard of 120/220 volts per service at the time of development. Policy B.6: The City should not approve any development that increases a site's post -development stormwater run-off beyond that allowed by the Stormwater Management Manual for the Puget Sound Basin as adopted by the City. Policy B.7: The City should not approve any development that cannot be served with telecommunications service at or greater than the following level of service standards at the time of development: telephone, residential: 1 service per unit / cable television, residential: 1 service per unit. . Goal C: To provide urban services at minimum levels of service for all city residents and the general public. Policy C.2: The City should not approve any development that will not be served with adequate transit service as determined in the comprehensive service and facilities plan for transportation within six years from the time of development. Policy C.3: The City should not approve any development that will not be served at or greater than a citywide level of service standard of 10 acres of parks per 1,000 population within six years from the time of development. • 0 • Laurel Heights Subdivision Page 12 August 26, 2009 Policy CA: The City should not approve any development that will not be served at or less than the following level of service standards at the time of development: Police: 677 persons per one officer. Fire: 4 -minute response time or residential sprinkler system installation. Policy C.5: The City should not approve any development that will not be served with solid waste collection service at or less than a city-wide level of service standard of 400 pick up accounts per 1000 population within six years from the time of development. Zoning The Zoning Map identifies the site as Residential Single Family (RS -9). The purpose and intent of this zone is as follows: "This is a low density residential zone intended to create and preserve urban single family residential neighborhoods consisting ofpredominantly single family homes on larger than standard Townsite-size lots. Uses which are compatible with and functionally related to a single family residential environment may also be located in this zone " The minimum lot area is 9,000 square feet. All lots shall comply with the minimum area and dimensional requirements as follows: Front: 25 feet Rear: 25 feet, except 10 feet for detached accessory buildings in the rear one-third of the lot. Interior Side: 8 feet, except 3 feet for detached accessory buildings in the rear one-third of the lot. • Maximum Height: 30 feet Lot Coverage: 30% Site Coverage 50% SUBDIVISION ORDINANCE (No. 1631 as amended): The City's Subdivision Ordinance (No. 1631), codified as Chapter 16.08 of the Port Angeles Municipal Code, has been reviewed with respect to the proposal. Although the entire ordinance has not been cited, the following development standards and policies have been found to be applicable: 16.08.060 - Standards and Policies. A. GENERAL STANDARDS. If a proposed street and/or lot pattern for any zone in Port Angeles has been made by the Council or the Commission, the street layout of any new plat submitted shall be in general conformance to said pattern or plan. Otherwise proposed streets in new subdivisions shall conform to the Comprehensive Plan and Urban Services Ordinance as adopted. No plan for the platting, replatting, subdivision, or dedication of any area shall be recommended for approval by the Commission unless streets shown therein are connected by surfaced road to an existing improved public right-of-way adequate to serve the existing and new lots. Where the Comprehensive Plan or the City's official street plan indicates the necessity of a new right-of-way of a required width or portion thereof for street purposes, whether within a new plat or new subdivision, or along the boundaries of a new plat, new subdivision or new lot, such required right-of-way or portion thereof shall be dedicated to the City of Port Angeles by the filing of a plat. The Planning Commission may require plats to provide areas for parks, playgrounds, open spaces, recreation • facilities, schools, school grounds, safe walking conditions on school routes, transit stops, and drainage ways. W Laurel Heights Subdivision August 26, 2009 Page 13 • Each proposed subdivision and the ultimate use of the land therein shall be in the interests of public health, safety and welfare, and subdividers shall be prepared to present evidence to this effect when requested by the Commission. Restrictive covenants not contrary to existing regulations regarding the use of land, governing and binding all future owners of lots or tracts, may be shown on any plat. No Final plat of land within the force and effect of existing Zoning Regulations shall be approved unless it is conforming with such Regulations. Whenever there is a discrepancy between minimum standards or dimensions noted herein and those contained in Zoning Regulations, Building Codes, or other official Regulations, the highest standard shall apply. B. GENERAL PRINCIPLES. POLICIES. The Commission shall ensure that appropriate provision is made for: (1) the harmonious development of neighborhoods by requiring coordination of streets within subdivisions with existing or planned streets, or with other elements of the Comprehensive Plan; (2) adequate open spaces for recreation, schools, light and air; (3) distribution of population and traffic which will create conditions favorable to public health, safety and convenience. C. STREETS. 1. The arrangement, character, extent, width, grade and location of all streets shall conform with the Comprehensive Plan, the Capital Facilities Plan, the Urban Services Ordinance, and the Urban Services Standards and Guidelines, and shall be considered in their relation to existing and planned roads, to topographic conditions, to public convenience and safety, and in their appropriate relation to the proposed uses of the land to be served by such roads. • 2. Where such is not shown on the Comprehensive Plan, the arrangement of streets in a subdivision shall either provide for the continuation or appropriate projection of existing streets in the surrounding area; or shall conform to a street plan for the neighborhood, approved by the City, to meet a particular situation where topographic or other conditions make continuance or conformance to existing streets impracticable. This shall also apply to cluster subdivisions. 3. If a street plan for an area has been made by the City, the street layout of a proposed subdivision in such an area shall be in general conformance to the plan. 4. When a portion of a subdivider's tract is to be subdivided, a street plan for the entire tract shall be submitted to indicate how the street pattern of the plat submitted will coordinate with the entire tract when fully platted and with streets in the surrounding area. 5. Where a tract is subdivided into lots or tracts larger in area than twice the minimum lot size, the City may require an arrangement of lots and streets such as to permit a later re -subdivision in conformity with the street and lot requirements specified in these Regulations. 6. Where a proposed subdivision abuts or contains an existing or proposed arterial street of is adjacent to an existing or planned business, commercial or industrial district, the City may require treatment as may be necessary (1) for the adequate protection of residential properties; and (2) to afford separation of through and local traffic. 7. Where a subdivision borders or contains a railroad or limited access highway right-of-way, the City may require a road approximately parallel to and on each side of such right-of-way at a distance suitable for appropriate use of the intervening land. Such distances shall also be determined with due regard for the requirements of approach grades and future grade separations. 8. Streets shall be laid out so as to intersect as nearly as possible at right angles. Acute angle • intersection shall be avoided. '. • Laurel Heights Subdivision Page 14 August 26, 2009 9. There shall be no reserve strips controlling access to roads, except where the control of such strips is definitely placed with the City under conditions approved by the Commission. 10. Sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school shall be provided pursuant to RCW 58.17.060 and 58.17.110. E. LOTS. 1. The lot area, width, depth, shape and orientation, and the minimum building setback lines shall be appropriate for the location of the subdivision, for the type of development and land use contemplated, and for the type of street systems planned for the area, and shall conform with the requirements of the Zoning Ordinance. 2. Excessive depth in relation to width shall be avoided. No lot shall have a depth greater than three times its width. 3. Corner lots for residential use shall have extra width to permit appropriate building setback from and orientation to both streets. 4. To ensure public health, convenience and safety, the subdividing of land shall provide, by means of a public street, each lot with direct access to an existing public street that is improved to City street standards. 5. Double frontage and reverse frontage lots shall be avoided, except where essential to provide separation of residential development from arterial streets or to overcome specific disadvantages of topography and orientation. A planting screen easement across which there shall be no right of access shall be provided along the line of lots abutting such a principal arterial street or disadvantageous use. • 6. Side lot lines shall be substantially at right angles or radial to street lines and front lot lines. 7. No lot or lots for residential purposes shall be divided or sold into additional lots or building sites, without compliance with Title 16 PAMC. S. SIGNAGE One (1) free standing sign no larger than twenty-four (24) square feet in area shall be permitted for identification of the subdivision. 16.08.070 — Requirements for Acceptance of Plats F. STRETSCAPE IMPROVEMENTS 1. Street Trees. Street trees shall be planted within a planting strip in the right-of-way of arterial streets. Proposed locations and species to be used shall be submitted for review and approval by the City. The City can assist the subdivider in location of trees and species to use under varying conditions. Street trees are a protection against excessive heat and glare, enhance the attractiveness and value of abutting property, and reduce the amount of stormwater runoff. • : o ATTACHMENT D CITY Q,..,I.YANELES � g,.a, - SUBDIV�SION .APPrLICATION AIR APPLICANT INFORMATION: APPLICANT:, TO SZ -PN . PH..#: ADDRESS: 2-3, . Uj 1-A4j2 I E ]c P -L> 1!5- �VJGELC w4 9 2-3'63 APPLICANT'S REPRESENTATIVE; 1`)TL I FaOP,-e�,T A LEACI-1 , Pte- PH. #. ADDRESS: 7I-7 S Pei�80b\K ST T�04T- AA%GEL£�S w �Z PROPERTY OWNER (If other than applicant) ADDRESS: PROPERTY INFORMATION: Property address: ( Z3 w �,H'LV�S IzD General location:�SZ` S GDS OF S Legal description: SESE/J•r EY.0 F 30 1( (3-.0 JJ Tar. Parcel l/ 0(03o1(,--t4UZSo Property zoning: R -7 O P, P 9 Number of Proposed Lots: _ I p / nlcL /-h M C 1,, f2cLL Existing site areas; S �4 I C Proposed site areas; 5 `{ I A C ;'Si- l� �U/� E PA�'GEL J 2,- b �, 5 RIw Parks -2" Other non-residential land uses Acreage in: Streets Q Method of providing: Potable Water: CI -f`( OF PA Sewer: CIT`( O'- PA Streets serving site: 5 L k- > C .1- S T I (WE) I-IEREBY CERTIPY Oral I (we) am (are)' the owners) of the above-described properly mid request tbat t),c proposed subdivision be ,,pproved. 11 is undersloud dmi wilful misreprescntation or the information will Icrmimate the appliudiun. ,. . I I 1 g- LOT T-> I (WE) HEREBY CERTIFY that I (we) ;un (are) the applicant(s) of the above-described property and. rcquesl Ibat the proposed subdivision be ttpproved. It is understood that wilful misrepresentation will terminate the application. Signed: • 7� • [ ]I Laurel Heights Estates of portion of the Southeast Quarter of the Northeast. Quarter of.Section 16, Township 30 North, Range 6 West; W.M., Clallam Count}; Washington MARKLI RS7'1 \ EXlST/NG EXISTING ��86&9'19'� zcr 12'CULYERT� l` 111E r1l1Ac,07 RS7 THE RESERVE S8712'22 E716115 30.01 FOUND 3/4" DWMETER ROD am, BELOW SURFACE LAST VISITED SEPTEMBER 17, 1997 NOTES LEGAL DESCRIPTION 1. THESE PARCELS ARE OWNED AND (PER AFN.749477) DEVELOPED BY JOE HOFRICHTER THE EAST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF 2. ENGINEERING AND SURVEY WORK IS THE NORTHEAST QUARTER; AND THE -FAST BEING COMPLETED BY NT1 101 FEET OF THE WEST HALF OF THE SOUTHEAST QUARTER OF THE SOUTHEAST J. THIS PARCEL IS ZONED RS9 IN THE QUARTER OF THE 14ORTHEAST QUARTER, CITY OF FIORT ANGELES, MINIMUM LOT ALL IN SECTION 16, TOWNSHIP 30 NORTH, SIZE ALLOWED IS 9,000 S.F RANGE 6 {:CST, W.44., CLAL!A.M COUNTY, Q WASHINGTON. 4. 44INJU M PARCEL SIZE /Al 171,•S SUBDIVISION IS 9,024 SF., 1MXJf4t& LESS THE FOLLOWING DESCRIBED PA.RrF?; PAR.','El.. SIZE IS 11,728 S, F. TRACT 999 (PER G'N 619214) . IS 115:,734 S.F. THE E4S1 .sc FEET OF THE SOUTH 648.08 1 I BUILDING g SETBACKS r TYP. * 1 , i I Q 1 1 . .61PS9 z . � � N I1® a 0• Irl 80 160 . SCALE, IN FEET 2–FOOT CONTOUR INTERVAL I -C POWER POLE . CULVERT © SANITARY SEWER MAN HOLE —_— SANITARY SEWER LINE --r - WATER LINE E WATER METER " WATER VALVE ---»— D/TCH 1/4 CORNER MONUMENT RSX PARCEL ZONING — — EXIS77NG.EDGE OF PAVEMENT L S LAUREL ST Scott Johns - HTE 09-24 (Hofrichtar-Laurel Heights) ATTACHMENT C From: Cmelly To: Date: 09/14/2009 1:11 PM Subject: HTE 09-24 (Hofrichter-Laurel Heights) Scott, I understand that the hearing has been continued in this matter and that public comment is still welcome. I have no.objection to the proposal. • However, I think that the face of the plat should carry a notice of the fill placed on the northern part of the subject property. I drive by Mr. Hofrichter's property several times daily since I live on Galaxy Place, about 100 yards away. At no time did I ever see a compactor on site compacting the various lifts of fill. I believe that the only compaction that occurred resulted from the equipment that was distributing the fill. I haven't checked the International BLdlding Code (IBC) but my memory tells me that construction in. fill is not an approved method under the IBC. If this is so, then any purchasers should be aware that they may have increased costs in digging down to native soil for footings and foundations. If this is accurate,.then some note on the:face of the plat to advise of this seems prudent. Also, given the amount of fill placed in proposed lot 4 of the subdivision, I wonder whether the retaining wall was • engineered. In the'absence of compaction and engineering, I would be very concerned about this corner blowing out rn a big enough rainstorm. Thanks for your attention. Chris Melly 3603 Galaxy Place Port Angeles 452-6385 :: • • C7 It. is extremely important that any drainage, surface water or springs, be channeled out to the storm drains on Laurel and. not allowed to spill onto_ the Mill Creek canyon area on our property. We would respectfully like to request that the Planning Department and the Planning Commission take the time to come out to the site and come onto to our property and view this northwest corner of the proposed development from below the eco wall. Itis the best way to get a true perspective of the problems both in terms of the light and devaluation of our property and the attractive nuisance issue. Also we would like to know what.steps have been taken or will be taken to mitigate the potential water issue as this will have a major impact on our property as well as Mill Creek. Sincerely, ze,0, Fred Rix 139 W Ahlvers Rd Port Angeles, WA 98362 Wendy Rix I I � I � I I I I I I I I I I I I I I i I I I I I � I I I I � I I I I I I I I I I I I IRECONSTRUCT AND WIDEN EXISRNC DRIVEWAY APPROACH I I I I I f I I I I I IJAU'%':A Y,900S HS9 Pt - v 14. P. 47 f—�I CITOF PORTANGELES`� �LOT ,J If�;jd.o6)IIC1t1 am OevelDpmenl Lor 15 LOT 14 1 IO' MADE EUCr+ffllL'Y � ACCESS LANE a Z APN O6 JO 00 110100 CITY POMER UTILITY 5 77'14'29" W EASEMENT - _ 599.98• �. --5-??T.97� % ' 1 ti 122.99' 16.0' # - - -60.99 - 80.99 —�-- 34.00'40.00' T N �r FE ICE TO BE CONSTRUCIEO I o t a ALOIIC Lor 15 BOUNDARY I ^ 20' •'' n ' EXISRNC SANITARY iD i h N �! LINE I 20' • r 20' 20 MANHO(E TO Be N n PROPOSEOI LOTS '.��: LOT a� ROAOYEo t ( moa N 31']935 E SAHHOLE i 1 14Y.03' EXISTING SANITARY SEWER MANHOLE 1 4202 50. FT. 4205 S0. FT. Pg• m ' UNE TO REMAIN I �'�I —S JN- Por a N•♦'SAN-�SAN�-SA --�-5 SAN--SAN—S_SAN—SAN I SA 9AJ1N SAN -SAN— SAN I.1• AM It SAN —SAN --SAN— N�-SIIB-� 7 7' 1 ^M^ z �� s 5' 6' Lor s 10' MIRE UTIUTIE5 EASEMENF IN FAVOR OF CITY nm EXISTING SANITARY SEWED 492 LI (r_ .,_ }9 y UNE TO BE pBAN00NE0 J S0. FT. LOT 4 LOT 3 4729 SO F 496 SO. Fr. I I B0.9B' i r w a 4�WVP o NEW SERVICE ROAD CONNECTS ., .. : I : ro v: , Iw N o TO EXISTING DRIVE - .-�•' 110' :, iF• I 1 I �I n 20 7 naa W - 19' I aIe LOT 8 W' A/ - LOT e ry •`�' IUy m N 4211 SO. FT.a'r. 4212 SO. FT: wl a 0 IE I Z0, w r Q I 1 i. I D I 7 r.fb tzr00',. 10 MOE SIDEWALK -• I' i0 r' r' _T ., n I M I . - r•.' (,� w •\ . I h EMERGENCY o d .. e I I a ACCESS LANE '� • A I r• I F•/ _ F ZONING: RUB - GA TtD FIRE _ _ -60.96'_ _ __ _ _ _ _ - r. r O �p DEPARTMENT 1' 1 I - - A 181.98' U N 77'15'29" E ACCESS ' I ( I FON INDICATING EMRCY :-I COMMON OPENSPACE -GARDEN AREA ACCESS TO LOTS 7 4 9 I IH 1279 SO. FT •r 6• COMMON OPENSPACE TRI 'I•. N 5779'29" r c . DO NOi BLOCK" & PLAY AREA 'u - 'r r -Y • :. •.:. . 1991 50. FT. PR SED STREET U(RTT . . l;.tO27. m %-x %=-% x'% -x-1 TRASH CAN I N - FENCE TO BE CONSTRUCTIU jr o r _y to' N PICXUP PAD • .. I . -- - - - - -- z --"- _ - --LOTS 6-9 a, .. - w' O W ±rao(iABfTAT . I ..4 VITA , • . 55LL 'L PgRKING:.Bt. OPEN$P..ACE�.COMMON.AREA�. .1?' q F - r^ z ` .I .. a .. CATE PSL' --PSL AL- ,—PSL PSL=PSL P54.—PSt PSI' PsL: .. P ".. •SL PSE .. ' -'•: -. ' L= DEPARTMENT. '10994 SO.FTr; O 'n . 1"77F 3 o zp : :.I u x' AccEss : -.. — — PWC�PWLJ-RNL'—PVL—}+SK—P.WL'-14'911'-PWG-..PVL_—Ptfl--`vfN.� .�PW1. -{{i... PWE-•PWG PRL--FOUL--PIN. -: ,lLML= S STOP SERENITY HOUSE ADULT SHELTER FACILITY ' -• = • iA '-.:JO' W vE UTILITIES EASEMENT IRFA r;r _ ----y------------- ----------- - 18.44' u4 -n qg SIDEWALK '' 49.SOr'.. ' a a I 1 `IENCLOWRE� 167.50' " Z I .+. , I FENCE TO BE CONSTRUCTED a + Q OPENING IN FENCE zz ' ALONG LOT 13 BOUNDARY , s• . 'r � : ': � 6 � J 20' MOE UTILITIES EASEMENT I ID•,: �',_I •".m; FOR SIDEWALK r,. i UNE a n J ' IN FAVOR OF CITY .� � '•�, 'IB.'o'.m LOT 15 >:.. .._:r:.L 'r - _ W v ' �.'.T.r..':! n I ^i-•'r��'•r' m V N • �Ic r. ., I � 42765 SO. FT. I - ,<r. I �• i_ I I I 1 ''E O LO N -I F PARKING 57RIP TO BE PLANTED PITH ') KINNICKINNICK (ARCi05TAPHKOS '/'.!'510EWAUC_ rr-" A' UVA-UR50 4' POTS O IS" O.G' A I ','Q - ` Al77'1478 E 245.55' /' r ..: r •. C . I c. 6• 4n 2 1 = %3314 x-�-W-��L _ "-x-x-%-w--R--W-*'-N-%�x-K-•N-+t--K-+a•-K-%--K--N-x-K-K- ;r:�x--%- `. 7 . y/ .. ':. r r ..r o � � � � � OP6V SPACE a'' 0' x LOT f0 LOT 11 N,4; LOT 12 � �_ ,. cD FENCE TO BE CONStRUCTI:D 5884 SO. Fr. - / 1 / r a 4725 SO. 1 X Z o ALONG LOT 15 BOUNDARY 4951 50. FT. N� 47T6 SD. FT Irn o ff1QNw� F O Q Irl UNE ..9.0 .r/�. / j .// I w, �+ 1 a0 W m F 9 y moo STORMWATER m.. = a a DETENTION POND 0 70•. /''• �. j 6' •' PROPOSED 28 UNIT APARTMENT BUILDING I ALE. .'4'i"_ - .---_'•_� __ —_- -_—__''p-'•- - .1-+F'' /PROPOSED FlRE i r'.E N I ry I N DATE: p...PRf)Pb5ED8`:'WA 7L47 LINE-., i. V PMl P9L-r-PNL' P PWG—PIN,—PWL—P15L=PVL—PYA.—PWL�-PtK,' oft PML—P,WL PNL �'PNL-PVL'--PN1—P ...P. F CONNECTIONoEPA ( September I%r 2DD9 _. -•� 1400' _ 669 96 FICD PROPOSED FIRE HYDRANT PYOF-09081 BAS 20' MIRE uT7UnEs EAsEMENr LEGEND: (UNLESS OTHERWISE INDICATED) JOB NO: N FAVOR OF CITY AREA TABULATIONS: .,,EXTERIOR OF PARCEL SUBJECT TO SUBDIVISION 09081 –INTERIOR LOT LINE FAIRCHILD NOCHIS APARTMENT COMPLEX TOTAL SITE AREA (AFTER BLA): 131820 SQ. FT. (J.0 ACRES) — ...CENTERLINE OF STREET RIGHT OF WAY —-------- ...LIMITS OF STREET RIGHT OF WAY NNEH nA zF TOTAL IN RESIDENTIAL LOTS (1-14): 54791 SQ. FT. ...CENTERLINE OF STREET ROADWAY ytie. WASH ZONING. RAID _ ...EASEMENT LINE —i –ADJOINING PARCEL BOUNDARY O I LOT 15 (28 APARTMENT UNITS): 42765 SQ.FT 23594 EXIST]NC.• (ALSO REFER TO SHEET 2 FOR EXISTING CONDITIONS) (� �S'�GISTEREO OPEN SPACE AREAS: 9114 SQ. FT. .—SAM—SAN—SAN— ...EXISTING SANITARY SEWER LINE 1U% NAL E MONUMENT AT 16TH AL D STREETS _ WlR_ WM_WTR_ ...EXISTING WATER LINE I 5G��0 aRSN DENSITY (42 UNITS/3.0 ACRES): 14 UNITS/ACRES .—DGP—UDP—UW–EXISTING POWER LINE SHEET G N I COVERAGE: PROPOSED: Scale: 1" _X-%–X-x–x–x–x–x–x– –PROPOSED FENCE LINE 20' o zD +o fio' ROADS & PARKING: 48788 SQ. FT. —PSL—PSL—Pa— –PROPOSED SANITARY SEWER LINE —PWL—PML—PML ,,.PROPOSED WATER LINE of 5 BUILDINGS: 17486 SQ. FT, —PPL—PPL—PPL— ...PROPOSED POWER LINE L I P ORT, NGELES W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: OCTOBER 6, 2009 TO: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: STREET VACATION PETITION - 09-01 LUCERO - PORTION OF VINE STREET Summary: Consideration of a petition to vacate a portion of the remaining Vine Street right of way adjacent to 509 Whidby Avenue. Recommendation: Council should conduct a second reading of the attached ordinance and approve the vacation citing 1 condition supported by the 14 findings and 5 conclusions listed in Exhibit "A" to the ordinance. Background: A petition requesting vacation of a portion of the remaining Vine Street right of way located at the northeast corner of the intersection of Whidby Avenue and Vine Street was received by the City by abutting property owners. Much of Vine Street in the area was previously vacated due to historic encroachment issues. Such is the case with the current petition. The petitioners' residence encroaches into the platted right of way. The Planning Commission conducted a public hearing on the matter on August 26, 2009, following which, a recommendation to approve the vacation was forwarded to Council. A public hearing was conducted on September 15, 2009. Following close of Council's September 15, 2009, public hearing, the Council conducted a first reading of the attached ordinance in support of the vacation petition. Attachments: Ordinance Petition and map T:\stv\Lucero STV 09-01Touncilmemo Ord approval 2°d reading J-1 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, vacating a portion of Vine Street abutting Lot 11, Block 11, Puget Sound Cooperative Colony's 2" Addition to the Townsite of Port Angeles, in Clallam County, Washington. WHEREAS, a petition is on file with the City of Port Angeles to vacate a portion of Vine Street abutting Lot 11, Block 11, Puget Sound Cooperative Colony's 2nd Addition to the Townsite of Port Angeles, Clallam County, Washington; and WHEREAS, street vacations are categorically exempt from the requirements of the State Environmental Policy Act (SEPA) rules as set forth in WAC 197-11-800(2)(h); and WHEREAS, a public hearing has been held by the City Council following public notice • pursuant to Chapter 35.79 RCW; and 0 WHEREAS said vacation appears to be of benefit to and in the interest of the public; and WHEREAS, the City Council finds that the right-of-way never has been opened or used by the public, and considering all circumstances, that no compensation should be charged to the adjoining owners; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as follows: Section 1 - Vacation. Subject to the terms and conditions of this Ordinance, the following right-of-way, as depicted on Exhibit "A," is hereby vacated: The east 30' of Vine Street abutting Lot 11, Block 11, Puget Sound Cooperative Colony's 2nd Addition to the Townsite of Port Angeles, all in Clallam County, Washington. • -1- J-2 • Section 2 -Condition. Petitioners' property, identified as tax parcel #0630105011150000 and located at 509 E. Whidby Avenue, together with right-of-way acquired through this street vacation shall be combined into one building site per Zoning Lot Covenant prior to the issuance of quit claim deeds for the right-of-way. The attached Condition, Findings and Conclusions hereby are adopted and incorporated herein. Section 3 - Compensation. No compensation shall be required from the adjoining owners for the vacation of this street. Section 4 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. Upon satisfaction of the condition stated in Section 2, above, the City Clerk is hereby directed to publish this Ordinance and to file a certified copy with the Clallam County Auditor and the Clallam County Assessor. • PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of October, 2009. ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: October , 2009 By Summary MAYOR G:\Legal_Backup\ORDINANCES&RESOLUTIONS\ORDINANCES.2009\26-Lucero STV.082509—pd -2- J-3 CONDITION, FINDINGS, AND CONCLUSIONS IN SUPPORT OF STREET VACATION — STV 09-01 — LUCERO: 0 Condition: 1. Property owned by the petitioners and right-of-way acquired through the subject vacation shall be combined into one building site per Zoning Lot Covenant prior to the issuance of quit claim deeds for the right-of-way. Findings: 1. A petition requesting vacation of a portion of the Vine Street right-of-way situated immediately north of Whidby Avenue abutting Lot 11, Block 11, Puget Sound Cooperative Colony's Second Addition (PSCC2) to Port Angeles was submitted on June 23, 2009, by property owners John and Cathy Lucero. 2. RCW 58.17 requires the signatures of two thirds of abutting property owners to be valid when the vacation of right-of-way is proposed. The subject petition is signed by 10% of the abutting property owners. 3. The subject area is zoned RS -7 Residential Single Family. The RS -7 zone requires a 13 -foot side yard abutting a street for residential development. The subject area is developed with single family structures and a multiple family apartment along the Lopez/Orcas Alley. 4. PSCC2 was filed as a County plat in the late 1800's. The area was annexed into the City in • 1961. Many homes in the subdivision were developed during the first portion of the 20th Century with the subject residence developed in the early 1920's. The Lucero residence was constructed in the mid 1920's and encroaches into the adjacent Vine Street right of way some 10' along the west side of the structure. Historic development in PSCC2 has resulted in many encroachments onto neighboring properties and into rights of way largely due to some initial incorrect surveys and lack of surveys in the area. Vacations of the Vine Street right of way south of Whidby Avenue to Park Avenue have resulted in that entire portion of right of way being vacated between 1979 and 1997. Vacations were approved to allow property owners to clear title to their properties where encroachments occurred. The east one half of Vine Street immediately north of the subject property between Whidby Avenue and Orcas Avenue was vacated in 1987. That vacation is the only one in the area that was not approved to clear title. However, the right of way immediately north of that site, to Orcas Avenue (east portion of Vine Street) was vacated to clear title to property in 1987. The subject right of way is the only portion of the east half of Vine Street between Orcas Avenue and Park Avenue not yet vacated. 6. The City's Public Works and Utilities, Fire, Police, and Community and Economic Development staff reviewed the petition. No objections or concerns were raised as a result of that review. The right of way in this location is 80' in width. Public Works and Utilities staff commented that vacation of the east 30' of the right-of-way will not present any transportation or utility issues. The Port Angeles Fire Department noted that emergency access will not be hindered by the proposed vacation. Community and Economic • Development had no issues to report. The Police Department did not comment. J-4 07. Utilities are located in the west one half of the right of way. No utilities are found in the east half of the right of way. 8. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right of way proposal. Land Use Element, Map, Goals, Policies, and Objectives Element Goal A is relevant to the proposal. 9. The Port Angeles City Council's Real Estate Committee met on August 3, 2009, and determined that a minimum value should be established for the unopened right of way based on previous precedent set by vacating other areas of Vine Street for no compensation or $1 to clear unintended encroachments. 10. The vacating of a street is categorically exempt from the State Environmental Policy Act (SEPA) review per Section 197-11-800(2)(h) of the Washington Administrative Code. 11. The site was posted regarding the proposed land use action on July 28, 2009, with required publication appearing in the Peninsula Daily News on July 30, 2009. 12. Consolidation of the right-of-way following vacation can be accomplished by the filing of a Zoning Lot Covenant that will combine the vacated property with the abutting lot owned by the Luceros into one building site. 13. At its August 4, 2009, regular meeting, the Port Angeles City Council established a public • hearing date by resolution for action on the street vacation petition as September 15, 2009. 14. The Port Angeles Planning commission held a public hearing on the proposed street vacation on August 26, 2009. Following the public hearing, the Commission recommended that the City vacate the unneeded portion of right-of-way to the abutting property owners to clear title to their property. Conclusions: A. Previous vacations of Vine Street between Orcas Avenue and Park Avenue have been approved resulting in the subject location being the only portion of the right of way where the width remains as originally platted - 70'. The City Engineer stated that the full width of right of way is not needed in this location to facilitate either the current or long range transportation planning needs of the City because local traffic will continue to utilize the west one half of the right of way with no change in traffic pattern as a result of the vacation. B. Emergency service providers (Fire Department) indicated that vacation of the east portion of right of way as proposed will not prevent access to properties in the area for emergency purposes or for residential use, nor will such vacation cause a change in access or service to existing properties. C. A history of vacation of rights of way in the underlying subdivision is noted due to historic development and use encroachments into adjacent rights of way and neighboring property • lines. Vacation of the subject right of way will allow the petitioners' to clear title to their property and provide a standard side yard setback adjacent to a street as is required in the J-5 Port Angeles Municipal Code for the RS -7 zone. Additionally, the vacation will place unneeded property on the City's tax roles, therefore being in the public interest. D. As conditioned, site consolidation will appropriately combine the vacated right of way with adjacent residential property to create a conforming building site. E. The action is consistent with the goals and policies of the City's Comprehensive Plan specifically with Land Use Map, Goal, Policies and Objective Element Goal A. Adopted by the Port Angeles City Council at its regular meeting of September 15, 2009. Gary Braun, Mayor Janessa Hurd, City Clerk J-6 C • Lucero Street Vacation STV 09-01 Street vacations in the vicinity Legend ® Street Vacation Lucero property Street edge _ parcel N W E S I. 6A v 1 i � i 1 Proposed Vacation area ' I i � t i f Subject site ( i ( + f t L Lucer® Street Vacation �1T\ I AA w �m zo Legend 0 Building ® Lucero property Street edge parcel N W- 0 • 4 2 E zol JA E C,Filing fee: $325 File # 67-V C.-, q- 0 / Date Rec'd C;; 7 11 M a�_ CITY -OF PORT ANGELES STREET VACATION PETITIO E C E*0 V E JUN 2 3 2009 .:TO: The City. Council of the City of Port Angeles: CITY OF PORT ANGELES rDept. of Community Development We, the undersigned petitioners.. request.that the following described part of in. the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW. The.,, right-of-way is legally described as: There are owners of property, abutting sa.id-right-of-way. The undersigned petitioners are: the owners of interest.in real. estate abuftin*gthe above described area. Name Address Q)�- 7 LL' C -P, The undersigned petitioners., constitute more than two-thirds.of the owners of said abutting property. WHEREFORE, the petitioners prays that proceedings be had hereon for the vacation of said area of, -z) c" �n e�� U � q'buk-� 0, Respectfully submitted, NAME PHONE NO. DATE ��,g52— 4 Z" C) 0. NGELES DATE: October 6, 2009 TO: CITY COUNCIL FROM: Dan McKeen, Fire Chief SUBJECT: Clallam County Hazard Mitigation Plan Updates Summary: Federal legislation provides communities with access to grant funding for long-term hazard mitigation measures. The purpose of this grant funding is to provide resources for projects that will assist in reducing or eliminating the loss of life and/or property damage should a disaster occur. In order to be eligible for this grant funding, local governments must have a hazard mitigation plan in place. The City of Port Angeles is part of a countywide hazard mitigation plan that expires in January 2010. This plan requires updating prior to its submission for re -adoption Recommendation: Open a public hearing on the proposed updates. No action required. Background/Analysis: To reduce the burden on local communities following a disaster, federal legislation provides funding for community disaster relief and recovery. In addition, federal legislation also provides communities with limited grant funding following a disaster and during non -disaster years for long-term mitigation measures. The purpose of hazard mitigation grant funding is to provide resources for projects prior to a disaster that will assist in reducing or eliminating the loss of life and/or property damage should another disaster occur. To improve the hazard mitigation planning process, the federal government requires that local governments applying for grant funding have in place an approved local Hazard Mitigation Plan. The local Hazard Mitigation Plan represents a local government's commitment to reduce risks from natural hazards and serves as a guide for decision makers as they commit resources to reduce any effects of natural hazards. The local Hazard Mitigation Plan also serves as the basis for local jurisdiction mitigation project funding. The City of Port Angeles, along with other jurisdictions, is part of a countywide Hazard Mitigation Plan. This plan was adopted in 2004 and expires in January 2010. Prior to re -adoption, the plan requires that each jurisdiction provide a thorough review and update as needed. J-12 is • • • City Council Page 2 October 6, 2009 To assist in the review, City staff used the following goals identified in the current Clallam County Hazard Mitigation Plan: 1. Maintain transportation routes across the County, during and after key hazard events 2. Maintain the reliability of utilities or have emergency utility plans in place during and after key hazard events. 3. Maintain emergency services capability during a key hazard event, including keeping communications charnels open. 4. Minimize damage and reduce repetitive losses from key hazard events such as flooding, landslide and seismic related. 5. Reduce vulnerability to fires. Staff updated the current City of Port Angeles mitigation projects within the plan and also provided new City projects. A listing of the proposed projects — existing and new — is attached. The Fire Department would like to acknowledge the support of the Public Works & Utilities Department, the Community & Economic Development Department and County Emergency Management for their assistance with the plan updates. • Attachment: City of Port Angeles Hazard Mitigation Project List • J-13 III.2.3 CITY OF PORT ANGELES NEW PROJECTS Project #1- 2010 Upgrade transformer at A -Street Substation to provide backup to Valley Substation Valley Substation is the largest in the Port Angeles distribution system. It is located below the bluffs near the waterfront. It supplies the downtown and waterfront areas. Because of numerous inter -ties between different distribution feeders, any one of the City's substations may normally be de -energized by reconnecting loads to feeders from other substations. However, there is not always sufficient spare feeder capacity to do this during high load conditions in cold weather. A -Street substation is physically close to Valley Substation and could potentially carry three of the six Valley feeders through existing interconnections. The limitation is that A -Street Substation also has the smallest transformer in the system. That prevents it from assuming much Valley load under most conditions. This proposal would replace the existing 7.5 MVA Transformer at A -Street with a 20 MVA transformer. That would allow all of Valley's loads to be carried by other substations under any conditions if Valley Substation was seriously damaged. Estimated cost: $860,000. Priority Rating: High Responsibility: Public Works Electrical Utility Timing: 1-5 Years Potential Funding: FEMA, CFP Hazard Mitigated: The extra capacity would allow these substations to "take over" for the Valley Street substation in case of failure due to Tsunami, major flooding, fire or other disaster. I J-14 • • . Project #2 - 2010 Install second electric utility supply to Olympic Medical Center (OMC.) A single feeder from the Washington substation via the Washington 1202 line currently supplies OMC. The only backup power supply is the hospital's own generator. This proposal would provide a second utility power source from another substation via Jones Street, and an automatic transfer switch. (See Map #2) Note: During the Eastern hospital expansion, in was installed for this.eventual upgrade. Estimated Cost: $200,000. Priority Rating: High Responsibility: Public Works Electric Utility Timing: 1-5 years Potential Funding: FEMA, CFP Hazard Mitigated: Currently, a single feeder feeds OMC. In case of emergency, power would remain as long as their generators would run. Adding another utility feeder would build redundancy into system and provide a more reliable power supply to the area's only hospital. Project #3 - 2010 Install second electric utility supply to Fairchild Airport Terminal Fairchild Airport is the alternate command post for the U.S. Coastguard station in the event of a Tsunami or severe storm damage on Ediz Hook. On-site emergency generators for the airfield lighting and the terminal provide the only backup power currently at the airport. The single utility supply is an overhead line routed adjacent to tall trees that have historically caused frequent outages. This proposal would install approximately 3,500 feet of underground feeder to provide a second utility supply that would bypass the most trouble -prone sections of overhead line and provide the preferred supply to the airport. This project has the added benefit of increasing service reliability to the City Light Operations facility located on airport property. In an emergency situation, Light Operations will be the command center for restoration of power throughout the City. Priority Rating: Medium Responsibility: Public Works Utility Timing: 1-5 years Potential Funding: FEMA, CFP Hazard Mitigated: In case of disaster, the USCG would relocate to the airport. Currently, it is served by a single feeder. Adding feeder would build redundancy into system. 2 J-15 Project #4 - 2010 Underground Power to Ediz Hook and USCG Power is currently underground from the Police Department repeater to the USCG base. This proposal would change current, overhead power between Nippon and the repeater to underground (See Maps 3a, 3b, and 3c). Priority Rating: High Responsibility: Public Works Utility Timing: 1-5 years Potential Funding: FEMA, CFP Hazard Mitigated: Underground power would be less likely to be interrupted during a winter storm, Tsunami, etc., which could force relocation of USCG Project #5 - 2010 Protect/ reinforce sole source water main from Elwha against slide failure. Specifically, the slide area on Kaycee Way, West of Lower Elwha Rd. needs to be reinforced. That area has suffered slides in the past. Priority Rating: High Responsibility: Public Works Timing: 1-3 Potential Funding: FEMA, CFP Hazard Mitigated: Currently, the City is served by a single source water line from the Elwha River. In the event of a disruption, the City would quickly exhaust reservoirs. Project #6 - 2010 Protect/ reinforce sole source water main from City to Eastern customers and to PUD's Roundtree Reservoir. Slope stabilization is needed in the area near 2010-2012 Lindberg Rd. The lower Elwha fault zone runs through this area. Priority Rating: High Responsibility: Public Works Timing: 1-3 years Potential Funding: FEMA, CFP, Grants/Loans Hazard Mitigated: This area is prone to slides and would benefit from stabilization. City transmission line and PUD water source would be protected. 3 J-16 • • • • C7 Project #7 - 2010 Peabody Heights Reservoir Earthen Dam Reinforcement. The current earthen dam is over 80 years old and is a 7 million gallon reservoir serving the City of Port Angeles. The North wall has had failures in the past and over 50% of the reservoir is formed by an earthen dam. This reservoir has a pump station that serves upper zone reservoir and transmission area. Peninsula College, the PUD and lower zone reservoirs are served by this station. Priority Rating: High Responsibility: Public Works Timing: 1-3 years Potential Funding: FEMA, CFP, Grants/Loans Hazard Mitigated: It is currently surveyed (annually) for faults. In the case of a moderate earthquake, the dam is in jeopardy of failure. Loss of reservoir would eliminate half of the City's reserve water supply. Reinforcement could help mitigate this possibility. Project #8 — 2010 - Sewer Pump Station Power Upgrades Currently, the vast majority of sewer waste movement in the City of Port Angeles is through pump stations (as opposed to gravity). Out of a total of 16 pump stations, all but 5 do not have a redundant power supply. Priority Rating: Medium Responsibility: Public Works Wastewater Timing: 1-3 years Potential Funding: FEMA Hazard Mitigated: Currently, many of the City's pump stations do not have secondary power in case of long term interruption. A power outage could affect the City's ability to move waste water effectively, leading to sewer back-ups. Adding generators to pump stations would mitigate. 4 J-17 Project #9 — 2010 - Update Flood Assessment The current flood assessment mapping was completed between 1980 and 1990. There have been significant changes since that time (Port of Port Angeles property has been changed due to fill, for example) that necessitate a fresh look. Updating the assessment would require surveying, new maps, GPS data points and descriptions of areas. Newer technology would allow the data to be compiled into a GIS presentation. Priority Rating: Medium Responsibility: Community & Economic Development Department Timing: 1-5 years Potential Funding: FEMA / DOE Hazard Mitigated: Due to the fact that current flood assessment mapping is not accurate in many locations, it is impossible to accurately predict the impact of flooding. An updated, accurate flood plan would enable the City to update its existing plan, insuring critical facilities are not built within an identified hazard area. Project #10 — 2010 - Upgrade to Shorelines While portions of the shoreline areas of Port Angeles have received Federal monies and have undergone repair, some areas are still in need of remediation and maintenance projects. Three shoreline areas were identified. They are: 1) Red Lion Hotel to Rayonier property, 2) On Marine Drive around the Boat Haven and 3) The entire inside of Ediz Hook. Projects include replacing hard armoring, landslide repair and rechanneling ditches and clearing drainage. Priority Rating: High Responsibility: Community and Economic Development Department / Public Works & Utilities Timing: 1-5 years Potential Funding: FEMA / DNR / Grants / Private Hazard Mitigated: Shoreline repair and maintenance is essential to protect property, the Olympic Discovery trail, the manufacturing water main from the Elwha River and boat launches against winter storms. 5 J-18 • • r� Project #11- 2010 Tumwater Street Bridge Approach Improvement Tumwater Street is a major East / West arterial. Priority Rating: Medium Responsibility: Public Works Timing: 1-5 years Potential Funding: FEMA / DOT Hazard Mitigated: The bridge itself is in good shape, but the approaches to both sides could be significantly impacted by moderate earthquake, severely impacting traffic mobility to the waterfront. Project #12 — 2010 - Nippon Log -pond Bridge Sheet piling on the East and West ends are beginning to deteriorate. The repair would include replacing the sheets to protect the banks and the channel. Not only would failure take out the road, but would reroute the channel and erode nearby areas. Potentially could damage Nippon's administration buildings. Priority Rating: Medium Responsibility: Public Works Engineering Timing: 10-15 years Potential Funding: FEMA, CFP, Surface Transportation Program (Federal) Hazard Mitigated: This area needs work and a failure would cut off Ediz Hook and the US Coast Guard Station to vehicular traffic. Project #13 — 2010 Upgrade Backup Power to City Hall Currently, City Hall runs a 75 kw generator for power outages. That generator is assigned emergency lighting and data storage protection. It is currently running at capacity. The Vern Burton gym (which is designated as an emergency shelter in the CEMP, would not have heat (due to lack of generator capacity) if power was lost. Additionally, PENCOM's backup generator (25 kw) uses City Hall's generator as a failsafe. A new generator, capable of 150 kw is necessary for current and future demand. Priority Rating: Meduim Responsibility: Public Works Utility, Information Services Timing: 1-5 years Potential Funding: FEMA, CFP Hazard Mitigated: This upgrade would ensure data storage, heat to Vern Burton and various other power needs are met in case of emergency. 0 J-19 Project #14 - 2010 Install Backup Power for City Corp Yard The City Corp Yard is currently without backup power. In addition to the day-to-day functions of the Corp Yard, which serves as the operations center for the City's Street Division; Equipment Services, Water, Sewer, Stormwater, and Solid Waste utilities. Information Services is in the process of installing a backup server room on that site. Additionally, the Corp Yard could serve as an Emergency Operations Center if needed. A 75 kw generator is needed. Priority Rating: High Responsibility: Public Works Utilities Timing: 1-5 years Potential Funding: FEMA, CFP Hazard Mitigated: This upgrade would ensure backup of data storage for the City, allow normal function of the Corp yard departments, and allow EOC operation. Project #15 - 2010 Install Backup Power for Light Operations Facility The Electric Utility Operations building serves as the dispatch center for all Electric Utility operations during power outages, emergencies, etc. Currently, the facility has no backup power. Additionally, the overhead power lines to that facility are compromised by large trees along 18`h Street that have caused numerous power outages in the past. Priority Rating: High Responsibility: Public Works Electric Utility Timing: 1-3 years Potential Funding: FEMA, CFP Hazard Mitigated: Backup power to this facility would ensure timely dispatching of Electric Utility resources during an emergency and ensure adequate functioning during routine power outages. 7 J-20 • .7 • • • Project #16 — 2010 - Fiber Optic Network Upgrade Currently within the City's fiber optic infrastructure, there are eight "single points of failure." Each of the following sites have no redundant fiber optic feeds: 1) Fire Department, 2) City Hall, 3) Police Department, 4) Light Operations, 5) Corp Yard, 6) Water Treatment Facility, 7) Wastewater Treatment Facility and 8) The Water Utility's Ranney Collector. Adding redundant feeds has been recommended by outside consultants, as well as City staff Estimated cost: $315,000. Priority Rating: High Responsibility: Public Works Utilities Timing: 1-5 years Potential Funding: FEMA, NTIA (National Telecommunications and Information Administration) Grant Hazard Mitigated: Currently, losing any one feed to a facility could impact voice and data transmission and surveillance cameras. Adding redundancy to the system would improve odds for continued service after accident or disaster. PROJECT UPDATES FROM 2004 PLAN Project #1— 2004 Adopt the Hazard Mitigation Plan as a "stand-alone" plan for the City of Port Angeles. Outcome: The City of Port Angeles adopted the Hazard Mitigation Plan by resolution #9-04, dated May 18, 2004. Priority Rating: High Responsibility: City of Port Angeles Department of Community Development; Adopted by City Council Timing: 1 year Potential Funding: City budget Hazard Mitigated: Establishes the framework for mitigation of all key hazards. J-21 Project #2 — 2004 Develop and adopt a new section under the Transportation element of the City Comprehensive Plan, to address the need for reliable access, through planned redundancy and upgrading of routes and transportation support facilities. Outcome: Projects for a secondary transportation route are included in the city's Capital Facilities Plan. Priority Rating: High Responsibility: City of Port Angeles Department of Community Development; Adopted by City Council Timing: 1 to 3 years Potential Funding: City budget Hazard Mitigated: Achieves a plan goal of maintaining transportation routes during and after all key hazard events. Project #3 — 2004 Update subdivision code for wildfire protection, including setback standards or driveway widths and turnarounds for emergency vehicle access. Identify mitigation measures, which may include setting standards in the Building Codes for vegetation buffers, fire-resistant vegetation or fire-resistant building materials in areas that are susceptible to urban/wildland interface fires. Outcome- A study was completed through Peninsula College that identified the area's risk to wildfires. The county fire chiefs are actively pursuing county -wide adoption of codes and standards that reduce the area's wildland fire / urban interface risks. Priority Rating: High Responsibility: City of Port Angeles Fire Department and Department of Community Development; Adopted by City Council Timing: 2 to 3 years Potential Funding: City budget, GMA, U.S. Forest Service, BLM Hazard Mitigated: Urban/wildland fire. 9 J -22 C • • • • Project #4 — 2004 Determine causes of slope failure (bluffs and steep ravines) in Port Angeles and identify alternative mitigation strategies, including possible re-routing of seeps, vegetation management and slope stabilization. Prepare a budget and scope to mitigate for slope failure in areas adjacent to critical City facilities and/or areas with potential high consequence loss. Outcome: Storm water management to prevent excessive groundwater near marine bluffs and other steep slopes has been addressed through a city Storm `Yater Management manual. Priority Rating: High. Properties in Port Angeles that are vulnerable to slides include residential neighborhoods and key commercial and industrial centers. Responsibility: City of Port Angeles Public Works and Utilities Department and Department of Community Development Timing: 1 to 3 years Potential Funding: City budget, HMGP, GMA grant, Coastal Zone Management Grant, WSDOT Hazard Mitigated: Landslide and erosion. Proiect #5 — 2004 Create a Vegetation Management Policy for City of Port Angeles, especially for steep slopes. Outcome: City ordinance Title 15 has been updated in an attempt to control vegetation management on stream ravines and marine bluffs. Priority Rating: Medium. The role of vegetation (including root systems, weight and other characteristics) in slope stabilization/ destabilization will be defined in relation to underlying geology as the basis for the management policy. Responsibility: City of Port Angeles Public Works and Utilities Department and Department of Community Development Timing: 3 to 5 years Potential Funding: City budget, HMGP, GMA, CZM or other grant Hazard Mitigated: Landslide and erosion. 10 J -23 Project #6 — 2004 Replace both of the 8`h Street Bridges. Outcome: Completed in 2009. Priority Rating: High Responsibility: City of Port Angeles Public Works Department with WSDOT Timing: 1 to 3 years Potential Funding: City budget, Public Works Trust Fund, WSDOT Hazard Mitigated: Seismic. Project #7 — 2004 Acquire large -diameter fire hoses. Outcome: Completed in 2007. Priority Rating: High. In the event of a major seismic event, it is probable that the city water lines will be broken. The large -diameter hoses will enable to City to draft from the Strait, thereby providing additional water supply. Responsibility: City of Port Angeles Fire Department Timing: 1 to 3 years Potential Funding: City budget Hazard Mitigated: Fire. Project #8 — 2004 Prepare a human -induced Hazard Mitigation Plan that can supplement the Hazard Mitigation Plan prepared for natural hazards. Outcome: This item is eliminated as the focus of this plan is natural, not human -induced, disasters. Priority Rating: High Responsibility: City of Port Angeles Fire Department and City of Port Angeles Department of Community Development (assisted by others, such as Clallam County) Timing: 1 to 3 years Potential Funding: Homeland Security grant, WSDOT, other grant funding Hazard Mitigated: Human -induced. 11 J -24 • • • • • • Project #9 — 2004 Create a reliable backup program for critical City data to allow City operations to remain functional during a post -disaster recovery period and beyond. Outcome: Has not been completed to date but remains a high priority. Priority Rating: Responsibility: Timing: Potential Funding: Hazard Mitigated: High City of Port Angeles Finance Department (Information Technology) 2 years City budget Cascading effects from all key hazards. End of update for City of Port Angeles 12 J-25 ��F, STAp� QA 6 ` FACT SHEET PRE-DISASTER MITIGATION GRANT PROGRAM Washington State Military Department Emergency Management Division Camp Murray, WA 98430 The Pre -Disaster Mitigation program, authorized by Section 203 of the Robert T. Stafford Disaster Assistance and Emergency Relief Act (Stafford Act), provides technical and financial assistance to states, local and tribal governments to assist in the implementation of cost-effective hazard mitigation measures designed to reduce injuries, loss of life, and damage and destruction of property. The State Emergency Management Division administers this program for the State of Washington. Annual funding depends upon Congressional appropriation; in recent years, about $100 million has been available on a nationally competitive basis for mitigation plans and projects. An application window of about 90 days has opened the past couple of years in mid fall. EMD announces application procedures as well as details of the annual funding and program guidance and as soon as FEMA makes them available. ELIGIBLE PLANS, PROJECTS: Mitigation Planning: Developing a new hazard mitigation plan, upgrading an existing FEMA -approved plan, or conducting a comprehensive review and update of an existing FEMA -approved plan, are eligible activities. The result must be a FEMA -approved hazard mitigation plan within three years of award that meets planning criteria outlined in 44 CFR Part 201. Funding for new plans is limited to $1 million federal share, while funding for revising existing plans is limited to $500,000 federal share. Mitigation Projects: Multi -hazard mitigation projects must focus on natural hazards but also may address hazards caused by non -natural forces. Funding is limited to a $3 million federal share per project sub -application. Sub - applicants must have an adopted, FEMA -approved hazard mitigation plan by the federal application deadline to be eligible to receive project grant funding. For the State of Washington's selection process, those sub -applicants with existing approved plans receive priority over those that have not completed their planning process. Among the eligible mitigation projects are (see Program Guidance, Section 4.1): ■ Acquisition or relocation of hazard -prone property for conversion to open space in perpetuity; ■ Elevation of existing public of private structures to avoid coastal or riverine flooding; ■ Structural and non-structural retrofitting of existing buildings and facilities to meet or exceed applicable building codes relative to hazard mitigation; ■ Protective measures for utilities, water and sanitary sewer systems, and / or infrastructure. ■ Storm water management projects to reduce or eliminate long-term risk from flood hazards; ■ Localized flood control projects, such as certain ring levees and floodwall systems, designed specifically to protect critical facilities and that do not constitute a section of a larger flood control system. ELIGIBILITY RE9UIREMENTS Projects should be technically feasible and meet the following federal and state criteria: 1. Be cost-effective and substantially reduce the risk of future damage, hardship, loss, or suffering resulting from a major disaster, and have a benefit -cost ratio of 1.0 or greater. 2. Be in conformance with the current FEMA -approved State Hazard Mitigation Plan; 3. Solve a problem independently or constitute a functional portion of a solution where there is assurance that the project as a whole will be completed. 4. Be in conformance with federal floodplain management and wetlands protection regulations. 5. Not duplicate benefits available from another source for the same purpose, including assistance that another Federal agency or program has the primary authority to provide. Pre -Disaster Mitigation Program — Fact Sheet Revised February 2008 6. Be located in a community participating in, and in good standing with, the National Flood Insurance Program, and in a community in compliance with the state's Growth Management Act. 7. Meet the requirements of applicable Federal, State, and local laws. INELIGIBLE MITIGATION ACTIVITIES- Ineligible CTIVITIES: Ineli ig ble planning activities (see Program Guidance, Section 3.2): ■ Flood studies or flood mapping, and other mapping activities that are not part of a risk assessment; ■ Risk assessments, technical assistance, studies, or workshops not resulting in a FEMA -approved hazard mitigation plan; ' ■ Information dissemination activities that exceed 10 percent of the total planning sub -application, or that not tied directly to a PDM planning sub -application; and ■ Limited revisions and amendments that do not result in comprehensive hazard mitigation plan update. Ineligible project activities (see Program Guidance, Section 4.2): ■ Major flood control / erosion projects such as the construction or repair of dikes, levees, floodwalls, seawalls, groins, jetties, or dams, waterway channelization, and beach nourishment or re -nourishment. ■ Localized flood control projects that do not protect a critical facility or constitute a part of a larger project. ■ Water quality infrastructure projects. ■ Projects that address ecological issues related to land and forest management (i.e., insects, diseases, weather-related damages or infestations). ■ Response and communication equipment, and warning and alert notification systems. ■ Phased or partial projects, including engineering designs, feasibility or drainage studies not integral to the proposed project. ■ Dry flood -proofing of residential structures. ■ Generators and related equipment, such as hook-ups, for critical facilities that are not part of a larger eligible mitigation project sub -application and that is not directly tied to the hazard(s) that threaten the critical facility. ■ Demolition / rebuild projects. ■ Projects that solely address maintenance or repairs of existing structures, facilities or infrastructure. ■ Projects that solely address a manmade hazard. The state (program applicant) may be limited to the number of sub -applications it submits annually, depending upon annual program guidance. EMD will use a pre -application process, FEMA's on-line eGrants application system, and supplemental information (e.g., NFIP and Growth Management Act compliance) to prioritize sub - applications. In recent years, FEMA guaranteed each state at least $500,000 for eligible sub -applications; remaining eligible sub -applicants competed nationally for remaining PDM funds. Each state is limited to a total of $15 million federal in PDM funds annually. PDMprogram guidance is available at htip.Ilfvww.Tema.Dov/,-overnmentl�vrant/ndndindexshtm. CONTACT: MarkStewart State Hazard Mitigation Programs Manager State of Washington Military Department Emergency Management Division MS: TA -20, Building 20 Camp Murray, Washington 98430-5122 (253)512-7072 m.stewartn,emd.wa.gov Pre -Disaster Mitigation Program — Fact Sheet Revised February 2008 JQRT Date: October 6, 2009 To: CITY COUNCIL qGELES From: Glenn A. Cutler, Director of Public Works & Utilities Subject: Utility Retail Rates and Fees — Presentation and Public Hearing Summary: FCS Group and City staff completed a comprehensive financial analysis of the Electric, Water, Wastewater, Solid Waste Collection and Transfer Station utilities. The studies were presented to the Utility Advisory Committee, including proposed rate and fee adjustments, which are necessary at this time to maintain the funds in a financially prudent position. The next step in this year's schedule for utility rate and fee adjustments includes a public hearing. Recommendation: Following a presentation, proceed with a public hearing on the proposed utility retail rate and fee adjustments. Continue the public hearing to October 20, 2009. Background/Analysis: During the last year, FCS Group completed comprehensive rate studies for the Electric, Water, Wastewater, Solid Waste Collections, and Solid Waste Transfer Station utilities. Based on the studies, rate adjustments are proposed beginning January 4, 2010 for the Water and Wastewater Utilities, the Transfer Station, and the Combined Sewer Overflow charges. No adjustments are proposed for the Electric Utility (base and consumption charges) and the Solid Waste Collection Utility. Fee adjustments are also proposed beginning January 4, 2010 for electrical work permits, pole attachment fees, water connection, and the addition of State and City taxes to utility fees. It will be necessary to adjust rates and fees at this time to maintain the funds in a financially prudent position. Following a presentation of the studies and proposed rate and fee adjustments, City Council should open the public hearing to allow public input. The public hearing should be continued to October 20, 2009 at which time the public hearing would be closed. City Council will be requested to consider adoption of utility retail rate and fee ordinance amendments at the October 20, 2009 City Council meeting. The draft ordinance amendment is attached for additional information. On September 8, 2009, the Utility Advisory Committee forwarded a favorable recommendation to City Council to proceed with a public hearing on the proposed utility retail rate and fee adjustments. On October 13, 2009, the Utility Advisory Committee will be asked to forward its recommendations on the proposed utility retail rates and fees to City Council. Attachment: Draft utility retail rate and fee ordinance amendments N:\CCOUNCIL\FINAL\Utility Rates and Fees - Presentation and Public Hearing.doc J -26 C7 • 0 ORDNANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 3.70 of the Port Angeles Municipal Code relating to fees. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREB Y ORDAIN AS FOLLOWS: Section 1. Ordinances 2789, 2932 and 3085, as amended, and Chapter 3.70 of the Port Angeles Municipal Code relating to fees are hereby amended by amending Sections 3.70.010, 3.70.100, 3.70.105, and 3.70.110 PAMC to read as follows: 3.70.010 Finance Department Fees. B. Utility Connections/Reconnections & Automatic Connects. • 4. Utility service including all applicable taxes provided pursuant to PAMC 13.12.030, 13.12.040, 13.12.041, 13.12.042, 13.12.060, 13.54.080, 13.54.120,13.54.050(D), 13.54.060(D), 13.54.070(B) and 13.57.030(C) - $r60 $30.00. is 3.70.100 - Eieht Electric Utilily Inspection & Review Fees A. The fee for inspection of the installation, alteration, extension, and repair of electrical wiring, materials, appliances, apparatus, devices, and equipment of services and feeders shall be as set forth in the cunTnt-editiorrufthl;;7-�te Department of Labor and 3.70.105 PAMC. B. The fee for special permits issued pursuant to PAMC 14.05.180E shall be $35.00. 3.70.105 - Liaht Electric Utilitv Service Fees. The following service charges shall apply to service performed by the Light Electric Utility: A. Transformer charge for previously unserved residential lot with underground electric service including all applicable taxes $7f:-3-00 JZ20.00 B. Transformer char -e foreomicetim, of previously unserved residential lot with overhead electric service including all applicable taxes $416.00 $440.00 J. The charge for all other locations that require new distribution facilities to be constructed shall be in accordance with 13.12 010 PAMC -1- J-27 3.70.110 - Public Works & Utilities Department Fees and Deposits. G. Water Service Connection Fees 1. The new residential water service connection fee, including the meter and all applicable taxes, shall be: Service Size Meter Service Connection Fee 1" 5/8" $5980.00 $1.160.00 1" 3/4" $988,00 $1.160.00 I" 1" X860.66. $1,260.00 The new residential water service connection fee to drop-in a meter when the service connection is not provided by the City shall be $355:$0-.$420.00 including all applicable taxes. 2. The new commercial/industrial water service connection fee, including the meter and all applicable taxes, shall be: Service Size Meter Service Connection Fee 1" 1" $i,515-69 $1,710.00 1-1/2" 1-1/2" $2,760.00 $3,200.00 2" 2" Based on the City's cost with a $2,700.00 $3,200.00 minimum fee. H. The fee for a permit for sewer connection shall be as follows: 1. Single-family houses: $f35.00 $150.00 including all applicable taxes K. The fees for various underground utility work performed by the Department shall be as follows: 4. histalt fire lrydrmit, $3, The installation of a fire hydrant, including the Department's cost of all materials and installation: $3,470.00 M. Septic Hauler Fees. 1. Annual Fee --Septic Hauler. The annual fee shall be W.00. $80.00 including all applicable taxes • • P. Electric Utility Fees. 1. Electrical Work Permits and Fees. The fees for electrical inspections performed by the City including all applicable taxes shall be as follows: is -2- J -28 • a. Service/feeder 200 amp. $93.75 $119.90 . b. Service/feeder 201-400 amp. $113. �5 145.50 C. Service/feeder 401-600 amp. $160.06 $204.60 d. Service/feeder 601-1000 amp. $205.00 $262.20 e. Service/feeder over 1000 amp. $291.25 $372.50 f. Branch circuit with service feeder $2 06 $2.60 g. Branch circuit without service feeder $57.50 $73.50 h. Each additional branch circuit $2.00 JL60 i. Temporary service/feeder 200 amp, V2.50 122.70 j. Temporary service/feeder 201-400 amp. $86.25 $110.30 k. Temporary service/feeder 401-600 amp. $ i f 6-25 IL48.70 1. Temporary service/feeder 601-1000 amp. $moi .25 $167.90 M. Hourly inspection fee $75,06 $95.90 as authorized by the Public Works and Utilities Director. n. Sign/outline lighting $69.60 $88.20 o. Signal circuit/limited energy-corrunercial first 1500 square ft. $!5.06 125.90 P. Each additional 1500 square ft. or portion of commercial $75.00 $95.50 q. Signal circuit/limited energy -1 & 2 familydwellings $50.0063.90 r. Signal circuit/limited energy -multi family dwellings $50.06 $ 63.90 S. Manufactured home connection $93.75 $119.90 • t. Renewable electrical energy -5 KVA system or less $80.0$ $102.30 U. Single and multi -family dwellings first 1300 square ft. $86..25 110.30 V. Each additional 500 square ft. or portion of single or multi -family dweIIing $251.50 $35.20 W. Each outbuilding or detached garage $-57.50 121.50 X. Each swimming pool or hot tub $86.25 $110.30 Y. Low -voltage thermostat $43.7 56.00 Z. Each carnival ride and generator truck $20:66 $25.60 aa. Each remote distribution equipment, concerts or gaming show $6�5 B.OQ bb. First field inspection each year or a single concession or ride, not part of a carnival $86..25 $110.30 cc. Subsequent inspection of a single concession or ride, not part of a carnival $57.56 73.50 dd. Berth at a marina or dock $57.50 JZ3.50 ee. Each additional berth inspected at the same time $385 $48.90 ff. Industrial block permit $1,000.00 $1.278.90 gg. Trip fees and penalties $43-75 $56.00 as authorized by the Public Works and Utilities Director hh. Requests by property owners to inspect existing installations $86.25. $110.30 -3- J-29 2. Pole Attachment Rate. i The pole attachment rate shall be $-H-56 $13.80 per contact including all applicable taxes. 3. Connects/Disconnects The fee for special emergency connects or disconnects shall be $80.00 during regular working hours and $140.00 outside of regular hours. Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction ofthe scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 3 - Seyerahility. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 4 - Effective Date. This Ordinance, being an exercise of a power specifically • delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect January 4, 2010. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the ATTEST: Janessa Hurd, City Clerk day of , 2009. PUBLISHED: 2009 By Summary MAYOR APPROVED AS TO FORINT: William E. Bloor, City Attorney G.0 egai_Badvp%CRDINANCES&MOLUTIONSkORDINANCES.2009NN- 3.70 Utility Fees 091909.wpd (September 30, 2009) J-30 r] ORDINANCE NO, AN ORDINANCE of the City of Port Angeles, Washington, revising Chapters 13.12, 13.40, 13.44, 13.54, 13.57, 13.65, 13.69, and 13.75 of the Port Angeles Municipal Code relating to public utilities. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 2054, as amended, and Chapter 13.12 of the Port Angeles Municipal Code relating to Electricity - Services and Charges are hereby amended by amending 13.12.010 and 13.12.040 PAMC to read as follows: 13.12.010 General Provisions Applicable to All Services. isB. When a request for residential service requires an extension of distribution facilities to serve new loads or residential customers, and wWhen a request for non-residential service requires a new transformer and/or an extension of distribution facilities to serve new loads or non-residential customers, the Public Works and Utilities Department will determine the amount of construction costs, if any, and all applicable taxes to be paid by the customer prior to actual construction. It shall be the customer's responsibility to provide and clear at least a twenty -foot access to within one hundred fifty feet of the metering point. All required rights-of- way and/or easements, properly executed, must be in the Public Works and Utilities Department's possession before construction is started. The Public Works and Utilities Department may require the customer to install and maintain poles, wires and/or other equipment on his property necessary to serve at a greater distance than one hundred fifty feet from the Public Works and Utilities Department's supply facilities to the customer's metering point. C. Any changes or re -arrangements of the Public Works and Utilities Department's facilities at the request of the customer will be done only if the customer pays all costs associated with the change or re -arrangement, including overhead and all applicable taxes. 13.12.040 Schedule GS -03 - General Service. F. Municipal Street Lights. Master -metered 150 and 200 watt street lights shall include a base charge. The monthly energy charge shall be determined by multiplying the number of street light fixtures, times the master -metered consumption. The electric utility rates • for municipal street lighting shall recover the cost of providing service. -1- J-31 Section 2. Ordinance 2181, as amended, and Chapter 13.40 of the Port Angeles • Municipal Code relating to Water Meters are hereby amended by amending Section 13.40.040 PAMC to read as follows: 13.40.040 Customer Leak Repair and Bill Adjustment. If the customer discovers and repairs a leak or leaks to the plumbing on his premises, he may, upon request, receive credit for up to one month's excess consumption over the average consumption for the month preceding tEie-repairo the leak, as that average consumption is based upon the previous consumption history for the premises. Section 3. Ordinances 2181 and 2673, as amended, and Chapter 13.44 of the Port Angeles Municipal Code relating to Water Rates are hereby amended by amending Sections 13.44.010,13.44.020,13.44.025, 13.44.030,13.44.050, and 13.44.080 PAMC to read as follows: 13.44.010 Monthly Residential Flat Rate. The monthly residential flat rate for each service shall be $661.15 76.45. The flat rate shall be charged to each single-family residence served by a separate meter and to each residence served by a common meter. If requested by a customer served by a separate meter, the customer may be transferred to the metered rate specified in Section 13.44.020, provided that first an amendment to any existing easement that is specifies a flat rate is granted by the easement property owner and approved by the Public Works and Utilities Director. 13.44.020 Monthly Residential Metered Rate - Within City. A. The following monthly customer charges are applicable to water service to single- family residences within the corporate limits of the City of Port Angeles. For the purposes of this section, "single-family residences" are defined as structures designed for occupancy by a single family only, containing a complete kitchen unit. Structures which are not "single-family residences" include, but are not limited to, duplexes, fourplexes, apartments, and rooming houses. The charge is based upon size of the service line, and not size of the meter, except as specified below for the 5/8 -inch and 3/4 inch meters. The customer charges are as follows: Service Size Customer Charge Per Month On Bills: with 5/8 -inch meter service $24.65 JZ6.75 with 3/4 -inch meter 26.75 29.05 1 -inch service 229.85 $32.40 1 Y2 -inch service 55.36 $60.00 2 -inch service 86.56 $93.85 B. Metered consumption for up to one thousand cubic feet shall be S+.-9-2 $2.08 for each one hundred cubic feet consumed. • -2- J-32 LI • • C. Additional consumption up to one thousand five hundred cubic feet shall be $2-.42 $2.63 for each one hundred cubic feet consumed. D. Additional consumption beyond one thousand five hundred cubic feet shall be $2-. i $3.17 for each one hundred cubic feet consumed. 13.44.025 Commercial and All Other Monthlv Metered Rates. A. The following monthly customer charges are applicable to commercial and all other water services other than those provided for under Sections 13.44.0 10 through 13.44.040 of this Chapter, within the corporate limits of the City of Port Angeles. Except as specified below for 5/8 -inch and 3/4 -inch meters the customer charge is based upon size of the service line, and not the size of the meter. The customer charges are as follows: Service Size with 5/8 -inch meter service with 3/4 -inch meter 1 -inch service I 1/2 -inch service 2 -inch service 3 -inch service 4 -inch service 6 -inch service " 8 -inch or 10 -inch service Customer Charge Per Month On Bills: $-34.98 $37.90 $371.20 $40.40 $41.10 44.60 $-�2.4$ $78.55 $i-ie.H $119.55 8 $214.50 $350.60 $63636 $690.60 $i,O122.40 $1,098.45 B. Metered consumption shall be $-1:68 $1.74 for each one hundred cubic feet consumed. 13.44.030 Monthly Industrial Metered Rate - Within Citv_. B. Metered consumption shall be $4-46 JL58 for each one hundred cubic feet consumed. 13.44.050 Irrigation Rate. The following monthly customer charges are applicable to agriculture and residential and commercial landscaping irrigation service within the corporate limits of the City of Port Angeles. For the purposes of this section, the irrigation rate is available for separately metered services used exclusively for agricultural and irrigation purposes. The charge is based upon size of the service line, and not size of the meter, except as specified below for the 5/8 -inch and 3/4 -inch meters. The customer charges are as follows: Service Size Customer Charge Per Month On Bills: with 5/8 -inch meter service $ 38.$5 32.60 with 3/4 -inch meter $ :)2.65 $35.45 1 -inch service $35.40 38.40 1 %2 -inch service $62.30 JE.60 -3- J-33 2 -inch service 3 -inch service 4 -inch service $94.85 $102.95 W6.25 $184.75 $278.25 $301.90 Metered consumption shall be $-l+f $1.86 for each one hundred cubic feet consumed. 13.44.080 Rates - Fire Protection. A. Where City water is used for City Fire Department fire protection purposes=" fire hydrants that are not metered, no monthly rate will be charged for the water consumption of such service. F. The Department's cost to repair and maintain fire hydrants used for City fire protection services shall be charged to the City's General Fund. Section 4. Ordinance 3302, as amended, and Chapter 13.54 of the Port Angeles Municipal Code relating to Garbage Collection are hereby amended by amending Section 13.54.070 PAMC to read as follows: 13.54.070 - Schedule R-03 — Residential Yard Waste Service. B. A utility service fee in accordance with PAMC 3.70.01 0,13.4 shall be charged per eentai-ner each time the same person at the same service location requests athe yard waste earrtaii= service where the yard waste service has been terminated. A utility service fee in accordance with PAMC 3.70.010.B.4 shall be charged for each additional yard waste container if the additional container is discontinued by the same person at the same service location within a period of 120 days. Section 5. Ordinance 3243, as amended, and Chapter 13.57 of the Port Angeles Municipal Code relating to Solid Waste Processing Facility are hereby amended by amending Sections 13.57.020 and 13.57.030 PAMC to read as follows: 13.57.020 Rates. The following rates include all a licable taxes except as noted and shall be charged at the solid waste processing facility: A. All collection entities shall be charged and pay the following rates at the transfer station: 1. Collection entities that provide the City an exemption certificate in accordance with WAC 458-20-250(7) and City of Port Angeles accounts shall be charged $9 f.35 $98.20 per ton for municipal solid waste. This rate does not include the Washington State solid waste collection tax. -4 J-34 ®. • 2. Collection entities thatrovide the Ci tion certificate in P City an exemption accordance with WAC 458-20-250(7) and City ofPort Angeles accounts shall be charged $25r.75 $27.70 per ton for clean yard waste. This rate does not include the Washington State solid waste collection tax. The transfer station attendant shall determine whether each load qualifies as clean yard waste eligible for this rate. Yard waste that is not eligible for this rate shall be deemed municipal solid waste for determining rates. 3. $45.00 $48.40 per ton for wastewater treatment plant biosolids. 4. The City shall pay the collection entity charges for municipal solid waste received at the transfer station from the contractor for the Blue Mountain drop box operation under the service agreement. The City shall pay the collection entity charges for yard waste received at the transfer station from the contractor for curbside collection of yard waste under the service agreement. 5. Collection entities that do not provide the City an exemption certificate in accordance with WAC 458-20-250(7) shall be deemed self -hauler for purposes ofdetermining rates. B. All self -haulers shall be charged and shall pay the following rates at the transfer station (except as set forth herein): 1. $114.90 $120.10 per ton for municipal solid waste with a $10.00 minimum fee. 2. $43.00 $44.95 per ton for clean yard waste, with a $5.00 minimum fee. The transfer station attendant shall determine whether each load qualifies as clean yard waste • eligible for this rate. Yard waste that is not eligible for this rate shall be deemed municipal solid waste for determining rates. 3. In addition to the fees established by subsections 1 and 2 of this section, a self -hauler that delivers an unsecured load to the transfer station shall be charged a $10.00 fee. 4. There will be no fee charged for recyclable materials deposited into the recycling drop-off facility. There will be no fee charged for acceptable household hazardous waste received at the transfer station. 5. There will be no fee charged for acceptable moderate -risk waste received at the moderate -risk waste facility from residents covered under the interlocal agreement. Commercially exempt small quantity generators shall not deposit moderate -risk waste at the moderate -risk waste facility. 6. Self -hauler rates shall be reduced by 4.6% for the federal government, its agencies and instrumentalities. 7. Rates for acceptable special waste shall be charged as follows: Item Rate Asbestos $329- f 5 $344.00 per ton Tires (automobile and truck) $114..-9O JL20.10 per ton Metals and white goods $57-45 $ 60.05 per ton Environmental fee $20.00 per unit Contaminated or dredge soils -95 $180.75 per ton. The environmental fee per unit shall be in addition to the rate per ton for metals and white goods. • -5- --35 8. In lieu of requiring multiple scale house transactions for loads with mixed • municipal solid waste, the Director may establish weight reductions for recyclable materials, metals, acceptable household hazardous waste, and acceptable moderate -risk waste. Under no circumstances shall a weight reduction result in a reduction of the minimum fee. The weight reductions approved by the Director shall be issued at the scale house. F. The sales price per purchase for Class A Compost at the transfer station shall be: Category Quantity Cubic Yards Price Per Cubic Yard Any Customer 1 - 3 $20.00 Any Customer 4-49 $17.00 Any Customer 50-99 $i5.80 16.00 Any Customer 100-299 $14.00 $15.00 Any Customer 300 or more $133,00 $14.00 Schools, Non-profit, or Government Agencies 4 or more $15.00 13.57.030 Disposal Regulations. C. The Director may issue transfer station scale house reader cards, and collection • entities and self -haulers shall use reader cards in accordance with the waste acceptance policy. Collection entities shall have vehicle tare weight determined by the City, shall only use the reader card for the vehicle it was issued for, and shall always use the outer -inbound scale unless otherwise specified by the Director. Self -haulers shall always use the reader card at the inner - inbound and inner -outbound scales, unless otherwise specified by the Director. In the event a reader card is lost or misplaced by a collection entity or self -hauler, the person responsible for reader card shall be required to pay for all transactions at the transfer station scale house until the Director is notified in writing that the reader card has been lost or misplaced. Self -haulers shall pay a utility service fee in accordance with PAMC 3.70.010.B.4. for an initial reader'card and each replacement reader card issued that has been lost or misplaced or damages not due to normal wear and tear. Section 6. Ordinance 2394, as amended, and Chapter 13.65 of the Port Angeles Municipal Code relating to Wastewater Service - Rates are hereby amended by amending Sections 13.65.010, 13.65.020, and 13.65.030 PAYIC to read as follows: C7 -6- J-36 • 13.65.010 Single Residential Unit Monthly Rate. B. The rate for customers whose monthly water consumption equals or exceeds 430 cubic feet, and for customers in the unincorporated EUGA shall be $54.10. $59.25. C. The rate for customers whose monthly water consumption falls below 430 cubic feet shall be $48.60 $53.25. 13.65.020 Commercial and Industrial Rate. Each commercial and industrial wastewater customer connected to the City wastewater collection, treatment, and disposal system, including commercial and industrial waste water customers in the unincorporated EUGA, except when exempt by 13.61.090 PAMC, shall be charged $13.40 $14.65 per month plus $i-.9-7 J436 per 100 cubic feet for the amount of metered water consumed by the user in the billing period. This section shall not apply to a commercial connection to the City water system for agricultural and irrigation purposes in accordance with 13.44.050 PAMC. 13.65.030 Commercial and Industrial Equivalent Plumbing Fixture Rate. A commercial and industrial wastewater customer, at its option, may apply in writing to the Department of Public Works and Utilities to have their wastewater charges calculated at 4B 4.80 times the total number of equivalent plumbing fixtures. • Section 7. Ordinance 2746, as amended, and Chapter 13.69 of the Port Angeles Municipal Code relating to Water and Sewer System Development Charges are hereby amended by amending Sections 13.69.030 and 13.69.040 PAMC to read as follows: 13.69.030 Water System Development Charge. .,. �At/f►AR�I�f�Jl�lt�MRISTIKRRI�Jt�irli�l f/..�l�1RRr��lll shm, of the capital cost of the system. Beginning January 1, 2010, the City Council further determines that V,755.00 $1,980.00 including all applicable taxes per equivalent water meter represents a reasonable basis for a fair water system development charge that property owners newly connecting to the City's water system should bear as their equitable share of the capital cost of the system. Beginning January 1, 2011, the City Council further determines that $2,000.00 $2,260.00 including all applicable taxes per equivalent water meter represents a reasonable basis for a fair water system development charge that property owners newly connecting to the city's water system should bear as their equitable share of the capital cost of the system. -7- J-37 13.69.040 Sewer System Development Charge. rplat\�lt<�i�ti�l�UMRT1��r��.1Av4da=-get'! share of the eapital eost of the The City Council further determines that beginning January 1, 2010, $ $1.980.00 including all applicable taxes per equivalent water meter represents a reasonable basis for a fair sewer system development charge that property owners newly connecting to the City's sewer system should bear as their equitable share of the capital cost of the system. The City Council further determines that beginning January 1, 2011, ^$2,660.00 $2,260.00 including all applicable taxes per equivalent water meters represents a reasonable basis for a fair sewer system development charge that property owners newly connecting to the City's sewer system should bear as their equitable share of the capital cost of the system. Section 8. Ordinance 3233, as amended, and Chapter 13.75 of the Port Angeles Municipal Code relating to Connection Charges for Western Urban Growth Area (WUGA) are hereby amended by amending Sections 13.75.030 and 13.75.050 PAMC to read as follows: 13.75 030 - WUGA Water Connection Charge - Amount. The WUGA water base charge shall be $3,568 $3,950.00 for existing residential, $5,666 $6,330.00_ for existing commercial, and $3,586 $3,950.00 for new and expanded services plus an added charge of $566 $5.085.00, multiplied by the equivalent water meter factor, less 1.0, as defined in PAMC 13.69.050. 13 75 050 - WUGA Wastewater Chaste Connection Charge - Amount. The WUGA wastewater connection charge shall be $4,600 $5.200.00 plus an added charge of $2,150.00 multiplied by the equivalent water meter factor, less 1.0, as defined in PAMC 13.69.050. Section 9 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 10 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. • -8- J-38 • • • Section 11- Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect January 4, 2010. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of ATTEST: Janessa Hurd, City Clerk PUBLISHED: 2009 By Summary 2009 MAYOR APPROVED AS TO FORM: William E. Bloor, City Attorney GiLcgs]BackuplORD(NANO*ES&RESOLLMONSIORD@LINCES.20MS - Revision to Chapter 17 Public Utilites_ 091809.tvpd (September 30. 2009) -9- J-39 0 October 6, 2009 City Council Utility Rate Study Presentation c '�s Glenn Cutler, Director of Public Works & Utilities Larry Dunbar, Deputy Director of Power Systems Port Angeles Utility Customer Cost? $4,000 $3,000 $2,000 $1,000 ea a^ h�v �6ti as as^, as^• 6s 6s 00 , & 4 Off` O� OrOe A O`be 0NOC O rO(O(OrOrO (O �O 1 Proposed Agenda 1. Historical Utility Rates & Costs 2. 2010 Proposed Utility Rate Adjustments 3. 2010 Proposed Utility Fee Adjustments 4. Ongoing Utility Cost Savings Efforts 5. 2010 Unrestricted Cash Snapshot 6. Electric, Collection, Stormwater, Water, Wastewater, and Transfer Station Utility Rate Studies 7. Summary & What's Next? 2 Historical utility Rate Adjustments 2005 2006 2007 2008 2009 Electric Base - - - - - Electric - Consumption 6.5% - 5.9% - - Stormwater - - - 100.0% - Collections - Weekly Pickup 5.0% 24.8% - -1.8% 1.5% Collections - EOW Pickup - - - -10.9% 1.5% Water - Base 4.0% 3.0% 19.0% 19.0% 7.0% Water - Consumption 4.0% 3.0% 19.0% 19.0% 7.0% Wastewater - 4.3% 4.8% 5.3% 2.1% Wastewater - CSO - 108.0% 54.0% 37.0% 29.0% Transfer Station 5.0% 5.0% 14.5% 7.5% 10.5% Blue Mountain - - - 7.5% 3.5% 3 2 Port Angeles Utility Customer Cost 2008 $277 $72 j $91 2007 $298 1 11$36 $71 2006 $262 $36 2 2005 $228 $38 $22I met compound increase of 5.01/6 2004 1 $216 $36 I per year from 2000 to 2008, or 2.3% above consumer price 2003 $217 index. Annual compound 2002 $214 population growth 0.5% per year from 2001 $ 212 2000 to 2008 i 2000 $214 $ $500 $1,000 $1,500 $2,000 $2,500 Average Annual Cost (based on actual charges, customers, and consumption) ■ Electric ■ Water O Wastewater O Garbage O Combined Sewer Overflow ■ Stormwater 4 2010 Proposed Rate Adjustments Port Angeles Utility Customers utility 2009 Residential Rates 2010 Proposed Rate Adjustment Monthly Increase FCS Group Report Electric - Base $11.00/month 0.0% $ 0.0% Electric - Consumption 0.0582/kWh 0.0% $ - 0.0% Stormwater 6.00/month 0.0% $ - N/A Collections - Weekly Pickup 27.20/month 0.0% $ 3.5% Collections - EOW Pickup 19.75/month 0.0% $ - 3.5% Water - Base 24.65/month 8.5% $ 2.10 8.5% Water - Consumption 1.92/100 CF 8.5% $ 1.07 8.5% Wastewater 38.35/month 4.0% $ 1.50 4.0% Wastewater - CSO 10.25/month 30.1% $ 3.10 30.1% Average Customer Total 1,300 kWh & 655 CF $198.23/month Without CSO 3.9% 2.5% $ $ 7.77 4.67 F 3 Port Angeles Utility Customer Cost? $4,000 $3,000 $2,000 $1,000 O1` O� O`O O� OQ' O°, �O 2010 Proposed Rate Adjustments Transfer Station Utility Transfer Station 2009 Rates (per ton) 2010 Proposed Rate Adjustment Increase (per ton) FCS Group Report Transfer Station - Collection Entities $91.35 4.5% $4.11 10.5% Transfer Station - Self Haulers $114.90 4.5% $5.17 10.5% Yard Waste - Collection Entities $25.75 4.5% $1.16 10.5% Yard Waste - Self Haulers $43.00 4.5% $1.94 10.5% Biosolids - Collection Entities $45.00 4.5% $2.03 10.5% Blue Mountain - Self Haulers $204.65 0.0% $0.00 10.5% 7 4 2010 Proposed Rate Adjustments Transfer Station Utility Transfer Station 2009 Rates (per yard) 2010 Proposed Rate Adjustment Increase (per yard) FCS Group Report Compost 1-3 Yards $20.00 0.0% $0.00 10.5% Compost 4-49 Yards $17.00 0.0% $0.00 10.5% Compost 50-99 Yards $15.00 6.7% $1.00 10.5% Compost 100-299 Yards $14.00 7.1% $1.00 10.5% Compost 300 Yards or More $13.00 7.7% $1.00 10.5% Compost 4 Yards or More (Schools, Non -Profit, or Governmental Agencies) $15.00 0.0% $0.00 10.5% 2010 Proposed Electric Utility Fee Adjustments Electric Utility 2009 Fees 2010 Total Proposed Fee 2010 Proposed Fee Increase 2010 Proposed Taxes FCS Group 2010 Proposed Electrical Work Permits $93.75 $119.90 27.9% 16.7% $15.66 8.7% $10.49 25.0% $109.41 Pole Attachments $11.50 $13.80-20 09/. 9.6% $1.10 8.7% $1.20 37.8% $15.85 Construction Contribution Varies Varies 9.6% 0.0% $0.00 8.7% Varies N/A N/A Transformer Fees Overhead/Unde round $410 $713 $440 $770 7.3% 8.0% 0.0% 0.0 % $0.00 $0.00 7.5 % $30.00 7.5% $57.00 7.5% $440 7.5 % $770 Electrical Work Port Angeles Permit Fee Survey Permit Fee Survey $93.75 Port Angeles Proposed $119.90 Bellingham $125.00 y Burien $95.59 v 'Z Olympia $84.00 T G rn Lynnwood $90.00 d = Nd Mountlake Terrace $238.00 fn li « w Tukwila $78.00 .d y p' a $145.60 to C Cc CL Aberdeen $66.90 rn Cr CD fn c Renton a $45.00 N CD N o Redmond 1 $202.16 N N 0 N Kirkland $179.64 Seattle $184.50 Bellevue 1 $107.76 Department of Labor and Industries $78.70 $50 $100 $150 $200 $250 $300 $0 Monthly Charge 10 0 Electrical Work Permit Fee Survey Port Angeles $141.25 Port Angeles Proposed $176.56 Bellingham 1 $175.00 Sudan $192.00 T G Olympia $125.00 d = Lynnwood $198.00 fn li Mountlake Terrace $378.00 .d y Tukwila $145.60 to C Cc Aberdeen $119.50 rn Cr CD fn Renton $333.50 N CD Redmond $254.86 N N Kirkland $310.50 Seattle $446. 0 Bellevue $272.80 Department of Labor and Industries $119.80 $0 $50 $100 $150 $200 $250 $300 $350 $400 $450 $500 Monthly Charge 11 0 Pole Port Angeles Attachment Fee Survey 2010 Total Pro sed Fee $11.50 Port Angeles Proposed $13.80 Connection 5/8 Inch Mason County PUD #3 $14.00 5.0% $49.00 0) Mason County PUD #1 $15.41 Connection 3/4 Inch 7 $1,160 18.4% 5.0% $49.00 N Clallam County PUD #1 $17.15 Connection 1 Inch d $1 260 18.9% 5.0% $53.00 w Grays Harbor PUD $13.38 CD 2010 Revised Fee NEllensburg1 $12.68 WUGA Connection Tacoma Public Utilities $16.98 0.0 % $0.00 Snohomish County PUD $11.74 S stem Develo ment Seattle City Light $18.55 0.0% $0.00 $5 $10 $15 $20 $25 $0 2011 Fee Monthly Charge 12 S stem Develo ment 2010 Proposed Water Utilitv Fee Adiustments Water Utilit - Residential 2009 Fees 2010 Total Pro sed Fee 2010 Proposed Fee Increase 2010 Proposed Taxes FCS Group Connection 5/8 Inch $980 $1,160 18.4% 5.0% $49.00 11.5% $131.00 2010 Pro osed 21.4% $1,190 Connection 3/4 Inch $980 $1,160 18.4% 5.0% $49.00 11.5% $131.00 21.4% $1,180 Connection 1 Inch $1,060 $1 260 18.9% 5.0% $53.00 11.5% $147.00 21.7% $1,290 2010 Fee 2010 Revised Fee WUGA Connection $3 500 $3,950 12.9 % 0.0 % $0.00 11.5% $450.00 N/A N/A S stem Develo ment I $1,755 $1980 12.8% 0.0% $0.00 11.5% $225.00 N/A N/A 2011 Fee 2011 Revised Fee S stem Develo ment $2000 $2,260 13.0% 0.0% $0.00 11.5% $260.00 N/A N/A Water Utilit - Commercial 2009Fees 2010 Total Pro osed Fee 2010 Proposed Fee Increase 2010 Proposed FCS Group Connection 1 Inch $1,515 $1,710 12.9% 0.0% $0.00 Taxes 11.5% $195.00 2010 Pro osed 0.0% $1,515 Connection 1-1/2Inch$2,700 $3,200 18.5% 5.0% $135.00 11.5% $365.00 22.8% $3,315 Connection 2 Inch $2,700 $3,200 18.5% 5.0% $135.00 1 11.5% $365.00 22.8% $3,315 2010 Fee 2010 Revised Fee WUGA Connection $5,600 $6,330 13.0%1 0.0% $0.00 i11.5% $730.00 0.00% $0 13 7 Water Connection Fee Survey 1 $1755.00 Port Angeles ii $980.00 Pod Angeles Port Angeles Proposed $1.160.00 $1,980. 0 $1,980 Ciallard County PUD (Gales Addition) $1,985.00 3 $650.( 0 Fork. Sequin, PoulSbo ---------- $bbU.U0 $1,500.0c t Squirn Port Townsend LL Walla Walla 00 CD m Q Ocean Shores 04 $1,070.00 $ 5.00 5. $2f 00 $4,50000 0 Oak Harbor $7� 5.00 3: Lynnwood Kelso 1 12,135,00 i $$56.00 Ellensburg Aberdeen $990.00 $75b.00 2008 AWC Survey A—ge I $1,096.00s0 $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 14 $1,549.00 11.1 Water SDC S rvey 1 $1755.00 Pod Angeles Port Angeles Proposed $1,980. 0 $1,980 Clallam County PUD (Gales Addition) 3,890.00 Squirn $4,50000 Poulsbo $2,1179.00 i Cf Port Townsend $2,52 U. Go CD Centralia CD 04 Oman Shores $1,549.00 Kelso $527. �0 Ellensburg 1 $2,610.00 2008 AWC Survey Average 1 $2,643.00 $0 $500 $1,000 $1.500 $2,000 $2,500 $3.000 $3,500 $4.000 $4,500 $5.000 15 11.1 2010 Proposed Wastewater Utility Fee Adjustments Wastewater Utility 2009 Fees 2010 Total Proposed Fee 2010 Proposed Fee Increase 2010 Proposed Taxes FCS Group 2010 Proposed Septic Hauler Fee $70 $80 14.3% 1.2% $0.84 11.5% $9.16 NIA N/A Sewer Permits $135 $150 11.1% 1.6% $2.16 11.5% $12.84 N/A N/ WUGA Connection $4,600 $5,200 13.0% 0.0% $0.00 11.5% $600.00 N/A N/A WUGA Connection $1,900 $2,150 13.2%1 0.0% $0.00 1 11.5% $250.00 N/A 2010 Fee 2010 Revised Fee System Development $1,755 $1,980 12.8% 0.0% $0.00 11.5% $225.00 N/A 2011 Fee 2011 Revised Fee System Development $2.000 $2,260 13.0% 0.0% $0.00 11.5% $260.00 /A 16 Wastewater Permit Fee S rvey 1r, Angeles $136.00 Port Angeles Proposed $1L0.00 Clellern County PUD (Vis. Ridge)$2 2000 1 U) LL Sequirn $5 1 50.00 W Cn. Lyn-ood $551.00 Ellensburg $160 00 2008 AWC Average $889.0 $0 $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000 17 0 3 d d LL Go CD 0 N U Q Wastewater SDC Survey PortAngeles $1,755.00 j I Pon Angeles Proposed $1.980.00', Clallam County PUD (View Ridge) $4,538.00 Forks $3,000.00 Sequim $e,000.00 Poulsbo $5.430.00 Port Townsend $2,331.00 Central.. $4,282.00 j Ocean Shores $51.00 Oak Harbor $1,610.00 Kelso $2.960.00 Ellensburg $2,180.00 1 I 2008 AWC A -rage $3.150.(0 $0 $1,000 $2,000 $3.000 $4,000 $5,000 $8,000 $7,000 2010 Proposed Utility Service Fee Adjustments 18 19 10 2010 Total 2010 Proposed 2010 Proposed FCS Group Service Fees 2009 Fees Proposed Fee Fee Increase Taxes 2010 Proposed Electric Utility $25 $30 20.0% 6.5% $1.63 11.4% $3.38 N/A N/A Water Utility $25 $30 20.0 % 6.3 % $1.58 11.5% $3.43 N/A N/A Wastewater Utility $25 $30 20.0% 6.3% $1.58 11.5% $3.43 N/A N/A $25 $30 20.0% 2.0% $0.50 15.1% $4.50 N/A N/A Collection Utility Service Fee is ro osed to not a I to Yard Waste containers be and the first container $25 $30 20.0 % 4.3 % $1.08 13.1 % $3.93 1 N/A N/A Transfer Station Utility Service Fee is proposed to also apply to reader card and transponder card replacement not due to normal wear and tear. 19 10 Ongoing Utility Cost Savings Efforts After Proposed Rate Adjustments ties at Description Vie° Revenues less ex enses includin CFP Positive Neutral Negative Ne alive Ne alive Positive Use unrestricted cash Not Required Not Required Required Required Required Not Required Add to unrestricted cash Use rate stabilization reserve Not Required Not Required Use other cash reserves narae crook WTP OS1N coo s Sept. Fund Poet Closure Post Clesuro Add to other cash reserv Le end Implemented Available Not Available Not Applicable Not Considered 22 Le end Implemented Available -Not Avallable Not Applicable Not Considered 21 Personnel reduction Su lies reduction Outsourced functions Charges &services reduction Tax audit cost reduction Debt service refinancing Capital Facilities Plan ost onement CFP cash reduction/financing increase Contribution to other funds reduction 2010 Unrestricted Cash Snapshot After Proposed Rate Adjustments ties at Descri tion Vie° Revenues less ex enses includin CFP Positive Neutral Negative Ne alive Ne alive Positive Use unrestricted cash Not Required Not Required Required Required Required Not Required Add to unrestricted cash Use rate stabilization reserve Not Required Not Required Use other cash reserves narae crook WTP OS1N coo s Sept. Fund Poet Closure Post Clesuro Add to other cash reserv Le end Implemented Available Not Available Not Applicable Not Considered 22 11 es Bond Reserve Bond Reserve C50, Septic, ' ht O redon Bond Reserve Post Clesuro 11 Electric Utility Rate Study City Budget Breakdown Electric 34.4% Electric Utility Expenses O Purchased Power Industrial 59.3% Transmission 37.1 % m Purchased Power Distribution System 27.2% ❑ State/City Taxes 9.5% O Personnel 8.1 % ■ Non -Operating 4.1% O Administrative/Accounting 3.8% ■ Charges & Services 2.7% O Supplies 2.1 % ■ Debt Service 1.9% ■ Cash to CFP 1.7% O IT Charges 0.9% OAdministrative Charges 0.9% 24 25 12 Electric Rate Study Assumptions • 2009 Revenues ♦ $1,219K • 2009 O&M - ♦ 3,195K • 2010 retail rate deficiency 0% • 2010 retail rate adjustment proposed 0% • —7% BPA Wholesale Increase (no step) • Reduction of "Lookback Credit" • No BPA Transmission Increase • Industrial Transmission Pass -Through Electric Rate Study Assumptions -Electric work permit — 2nd of 3rd year cost recovery proposed •Pole attachments — 1 st of 4th year extended cost recovery proposed -No staff additions (2 of 3 crew unfilled) -Light operation facility contribution -Additional debt service -No customer growth -Rate stabilization adequate 26 27 13 Electric Rate Study Assumptions •COLA included •PERS decrease Medical Increase •Tier 2 expanded conservation program •Smart grid grant not included •2011 enhanced revenues due to meter error, shrinkage, meter reading •Street lighting description & master - metered street lights clarifications 0 Electric Utility. Challenges 28 •Increasing energy conservation program •Advanced metering infrastructure, demand response, smart grid projects •Future 9/30/2011 Tier 2 decision & BPA wholesale Tiered Rates •Retail rate design under BPA wholesale Tiered Rates •Climate change & renewables legislation •Residential exchange program litigation •2011 economic development State law sunset 29 14 Electric Rate Study Findings Capital Facilities Plan ($1,000) Capital Facilities Plan 2009 2010 Elwha Mitigation 255 Downtown Upgrades 60 2,777 Upgrade College Substation 50 500 Laurel Substation Structure 105 500 Replace Cable @ Crabapple Road 50 75 Replace Cable in Plaza Mall 90 Rayonier Transmission Line Renovation 30 - Demand Management Tier 2 Generation 30 F Street 1202 Upgrade _ 170 WA Substation Transmission Line Renovati - 200 Cable Restoration Phase II - 100 Morse Creek Hydro Improvements - 75 Advanced Metering Infrastructure - 2,777 BPA Demand Response & Smart Grid - 500 Total 6401 3,852 30 Electric Rate Study Findings Capital Facilities Plan Funding Sources ($1,000) Capital Facilities Plan Funding Sources 2009 2010 CFP Beginning Cash 254 Other Note Proceeds 2,777 Department of Energy - 500 Cash/Rate Financed Contribution 281 500 Morse Creek Hydro Reserve - 75 Elwha Miti ation 105 CFP Ending Cash 15 Electric Rate Study Findings With 0% Rate Increase Revenue Requirements ($1,000) Description 2009 2010 Distribution System Sales 17,317 17,317 Industrial Transmission Sales 11,001 12,375 Permit & Construction Related 343 386 Miscellaneous 419 208 Pole Rental 59 71 Total Revenues 29,139 30,357 Operation & Maintenance 5,975 6,623 Purchased Generation & Transmission 17,346 19,387 Taxes 2,814 2,877 Transfer Payments 352 174 Debt Service 451 565 Materials - Job Cost 520 520 Total Expenses 27,458 30,146 Revenues Less Expenses 1 11682 211 32 Electric Unrestricted Cash Balance N $9,000 a $8,000 N 7 t $7,000 r $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $- 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 —Electric Utility —60 Days 0&M 33 16 Electric Rate Study Findings With 0% Rate Increase Ending Fund Balances ($1,000) Type of Reserve 2009 2010 Re uirement Ending Unrestricted Cash Balance 5,776 5,985 3,000 60 Days O&M Ending Rate Stabilization Balance - Tier 2 900 900 900 EES Consulting Ending CFP Balance _ U) Clallam County PUD #1 Ending Morse Creek Hydro Balance 105 30 - Ending Bond Reserves 173 395 395 Bond Covenant ,Ending Light Operations Center Balance 536 641 2,000 Replacement Cost Total Reserves 1 7,4901 7,951 6,295 $98.59 34 Electric Rate Survey $98.30 Port Angeles Port Angeles Proposed $98.30 Mason County PUD #3 $107.31 4) Mason County PUD #1 $114.71 U) Clallam County PUD #1 1 $108.21 d m Puget Sound Energy $149.85 CD NGrays Harbor PUD $107.09 Snohomish County PUD $123.15 Tacoma Public Utilities $98.59 Seattle City Light $109.23 $0 $20 $40 $60 $80 $100 $120 $140 $160 Monthly Charge 35 17 Solid Waste Collection Rate Study City Budget Breakdown Collection 3.2% 36 Collection Utility Expenses O Disposal Charges 28.2% 45.3% f2 Recycling Charges 17.1% 0 Personnel 13.2% 0 Equipment Svcs Charges 11.0% ■ State/City Taxes 10.2% OAdministrative/Accounting 7.9% ■ Non -Operating 4.3% 0 Administrative Charges 3.0% ■ R Charges 2.6% ■ Charges & Services 1.8% 0 Supplies 0.7% 0 Debt Service 0.0% 37 T7 Collection Rate Study Assumptions • 2009 revenues ♦ $88K • 2009 O&M ♦ $15K • 2010 retail rate deficiency 11.9% • 2010 retail rate adjustment proposed 0% • No customer growth in 2010 • COLA Included • PERS decrease Medical Increase • Increased disposal costs Collection Rate Study Challenges • Increasing recycling efficiency • Increasing yard waste collection • Reducing disposal tonnage • Increasing every other week garbage collection • Packer. replacements 38 39 �, 19 Collection Rate Study Findings With 0% Rate Increase Revenue Requirements ($1,000) Description 2009 2010 Residential Weekly 1,199 1,199 Residential Every -Other -Week 770 770 Residential Yard Waste 205 205 Commercial 941 941 Commercial Recycling 5 5 Investment Interest 110 77 Miscellaneous Revenues 15 16 Total Revenues 3,245 3,213 O&M 1,024 943 Administration & General 452 481 Disposal Charges 954 995 Recycling, Yard Waste, OCC 588 601 Taxes 366 358 Transfer Payments 150 150 Debt Service - Total Expenses 3,533 1 3,528 Revenues Less Expense 1 (289) (315) 40 Collection Unrestricted Cash Balance p $4,000 -� a j c $3,500 F $3,000 $2,500 $2,000 $1,500 $1,000 $500 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Solid Waste Collection Utility —90 Days 0&M 41 20 Collection Rate Study Findings With 0% Rate Increase Ending Fund Balances ($1,000) Type of Reserve 1 2009 1 2010 Requirement EndingUnrestricted Cash Balance 3,152 2,837 800 90 Da sO&M Total Reserves 3,152 1 2,837 1 800 C^ tl _ _ 1 • _ __ r% _ t _ r1 Port Angeles Port Angeles Proposed d Forks t Oak Harbor '3 Anacortes 2` Poulsbo Y d Vancouver W Tacoma M Sequim JIICUL1U11 rr%dLC Jur VU $27.20 $27.20 $25.96 $44.36 $36.00 $53.90 $51.64 $69.00 $22.92 $46.46 D $48.44 3 $38.55 $35.78 $41.70 $42.89 �r- 42 $0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 Monthly Charge 43 21 Port Townsend Jefferson County Enumclaw d MClallam County p� Aberdeen 0 CD N Survey Average JIICUL1U11 rr%dLC Jur VU $27.20 $27.20 $25.96 $44.36 $36.00 $53.90 $51.64 $69.00 $22.92 $46.46 D $48.44 3 $38.55 $35.78 $41.70 $42.89 �r- 42 $0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 Monthly Charge 43 21 Stormwater City Budget Breakdown Stormwater 1.7% 45 22 Yard Waste Rate Survey $7.40 Port Angeles Port Angeles Proposed $7.40 $17.961 Forks N « Oak Harbor 1 $9.72 to a' of p Anacortes $8.67 N j Poulsbo $8.14 Vancouver $6.72 $0 $2 $4 $6 $8 $10 $12 $14 $16 $18 $20 Monthly Charge 44 Stormwater City Budget Breakdown Stormwater 1.7% 45 22 Stormwater Expenses B Street Charges 53.4% ❑ Persomel 14.8°% ❑ State/City Taxes 9.5% ❑Administrafive/Accounting 8.6% ■ Charges 8 Services 7.0% O Administrative Charges 5.4% ■ rr Charges 1.0% ❑ Supplies 0.2% 46 ■ Debt Service 0.0% Stormwater Utility Challenges • NPDES Phase 2 Permit requirements: 1) Development and re -development activities, and 2) Street and stormwater maintenance and monitoring activities • 2011 Rate Study 47 23 Stormwater Summary With 0% Rate Increase Revenue Requirements ($1,000) Description . 2009- 2010' Stormwater Revenue 709 700 Investment Interest 10 8 Miscellaneous Revenue 1 ` 8 Total Revenues 721 716 Street Charges .234 373 Personnel 98 103 Supplies 2 2 O&M 127 49 Administration& General 96 105. Taxes 67 67 Debt Service -- Total Expenses 624 7 Revenues Less'Expenses 96 19, 48 Stormwater Unrestricted Cash Balance N $500 $450 N 'O $400 L ~ $350 $300 $250 \\ji $200 $150 $100 $50 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 —Stormwater Utility —90 Days 0&M 49 24 Stormwater Summary With 0% Rate Increase Ending Fund Balances ($1,000) Type of Reserve 2009 2010 Requirement Ending Unrestricted Cash Balance Ending CIP Cash Balance 340 - 351 542 200 1 90 Days O&M Total Reserves 340 351 200 Poulsbo 50 25 Stormwater Rate Survey Port Angeles $6.00 Port Angeles - 1/4/2010 Proposed $6.00 Poulsbo $7.50 Port Townsend $6.59 N Centralia $6.00 7 N Walla Walla $3.25 f� Ocean Shores $1.30 co c 0 Oak Harbor $7.70 N Lynnwood $5.09 Kelso $3.19 Aberdeen $6.08 2008 AWC Survey Average $10.21 $0 $2 $4 $6 $8 $10 $12 $14 Monthly Charge 51 25 Water Utility Rate Study City Budget Breakdown Water 7.7% 53 Water Utility Expenses 0 Personnel 19.7% ■ Debt Service 16.4% 0State/City Taxes 13.9% DAdministrative/Accounting 12.2% ■Charges & SerNces 11.1% 0 Supplies 5.9% M Administrative Charges 5.7% 0 Cash to CFP 5.4% ■ Utilities Expense4.0% ■ IT Charges2.9% 0 Non -Operating 2.7% 54 T Water Rate Study Assumptions •2009 revenues ♦$61 K •2009 O&M ♦ $51 K •2010 retail rate deficiency 8.3% •2010 retail rate adjustment proposed 8.5% -No customer growth in 2010 -Refunded bond debt service savings •2011 enhanced revenues due to meter error, shrinkage, meter reading Water Rate Study Assumptions • Connection fees — 2nd of 4th year extended cost recovery program • Flat rate — 2nd of 3rd year cost recovery program • COLA Included • PERS decrease Medical Increase • Additional debt service • Fire hydrant clarification • Leak ordinance clarification 55 56 27 Water Rate Study Assumptions -New Port Angeles Water Treatment Plant (PAWTP) -PAWTP O&M Fund -PAWTP net cost $234K (67% of 8.5%) 57 PAWTP Expenses - O&M Fund $700 0 $600 $500 N a $400 C n w $300 C� 6 $200 $100 $ tiati° 1�`��1;141 �t'�t'ti°d'�'�t'ti°ti°ti°a° MBank Filtration (net cost funded by rates) —Addition for Direct Filtration ACTIFLO (funded by PAWTP O&M Reserve) 58 M Water Utility Challenges • Water Use Efficiency distribution system leakage standard • Operation of new PAWTP Water Rate Study Findings Capital Facilities Plan ($1,000) Capital Facilities Plan 2009 2010 Dry Creek Water Settlement 150 Computer Maintenance Management System 102 Directed Services 85 55 McDougal Pump 40 500 Bi -Annual Replacements 150 150 Design for Morse Creek Water Line - 100 Design Phase It Transmission Line 575 Advanced Metering Infrastructure 1,113 Total 527 2,493 59 60 T Water Rate Study Findings Capital Facilities Plan Funding Sources ($1,000) Capital Facilities Plan Funding Sources 2009 2010 CFP Beginning Cash 182 - Other Note Proceeds 2010 2,188 PWTF Loan Proceeds - - Miscellaneous Revenues - Dry Creek Water 75 - Treatment Plant O&M 102 - Cash/Rate Financed Contribution 168 305 CFP Ending Cash i - Other Fees Water Rate Study Findings With 8.5% Rate Increase Revenue Requirements ($1,000) Description 2009 2010 Irrigation Sales 121 131 Residential Sales 3,114 3,379 Commercial Sales 1,354 1,469 PUD Wholesale Sales 260 282 Elwha &Industrial Sales 16 16 Other Fees 83 94 Investment Interest 50 35 Miscellaneous Revenues 305 343 Total Revenues 5,182 5,617 O&M 1,856 2,151 Administration &General 1,175 1,172 Utilities 209 227 Chemicals 115 81 Taxes 717 778 Transfer Payments 347 360 Debt Service 848 843 Total Expenses 5,268 5,612 Revenuesiess Expenses -86 5 62 30 Water Unrestricted Cash Balance N $2,500 r N 'o $2,000 L H $1,500 $1,000 $500 A/" 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 —Water Utility —60 Days O&M 63 Water Rate Study Findings With 8.5% Rate Increase Ending Fund Balances ($1,000) Type of Reserve 2009 --!OlO--T Requirement Ending Unrestricted Cash Balance 1,703 1,708 1,000 60 Days O&M Ending Rate Stabilization Balance - - Ending Port Angeles Water Treatment Plant O&M 7,798 64 7,0 7,640 7,640 Ending Bond Reserves 339 428 428 Bond Covenant Ending CFP Balance _ Total Ending Reserves 9,840 9,776 9,068 64 31 $0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 Monthly Charge 65 Wastewater Utility Rate Study City Budget Breakdown Wastewater 7.9% 66 32 Water Rate Survey Port Angeles 1 $43.85 Port Angeles Proposed $47.58 Clallam County PUD (Gales Addition) $48.26 LL U Forks $29.42 CD 0 Sequim $30.03 r Poulsbo $29.64 tJd Port Townsend $29.15 d Centralia $36.80 3 Walla Walla $29.11 N Ocean Shores 1 $66.27 d is Oak Harbor 1 $52.08 Q' ao Lynnwood $16.83 0 N Kelso $30.43 Ellensburg $19.56 Aberdeen $29.49 2008 AWC Survey Average $29.69 $0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 Monthly Charge 65 Wastewater Utility Rate Study City Budget Breakdown Wastewater 7.9% 66 32 Wastewater Rate Study Assumptions •2009 revenues ♦ $360K •2009 O&M ♦$139K •2010 rate deficiency 17.9% •2010 rate adjustment proposed 4.0% •2010 CSO adjustment proposed 30.1 % •No customer growth in 2010 •Refunded bond debt service savings •COLA Included 68 33 Wastewater Rate Study Assumptions •PERS decrease Medical Increase •2011 enhanced revenues due to meter error, shrinkage, meter reading Wastewater Utility Challenges •Combined Sewer Overflow project • Pretreatment progam • Septic receiving station design 69 70 34 Wastewater Rate Study Findings Capital Facilities Plan ($1,000) Capital Facilities Plan 2009 2010 Dry Polymer Feed Replacement 54 2,773 Bi -Annual Line Replacements 275 EUGA Cost Settlement 640 1,813 Plant Headworks Design 25 - Additional Design for CSO Phase 1 1,680 700 Preliminary Septage Receiving Station 28 103 Directed Services 60 65 Carbon Scrubbers for WWTP - 53 Waste Activated Sludge Thickening 105 Sewer Trestle at Francis & 8th 75 Pump Replacements at PS#3 145 Advanced Metering Infrastructure 1,113 Total 2,7621 2,359 Wastewater Rate Study Findings Capital Facilities Plan Funding Sources ($1,000) Capital Facilities Plan Funding Sources 2009 2010 CFP Beginning Cash Balance 3,703 2,773 Construction Contribution 376 Other Note Proceeds _ 1,813 PWTF Loan Proceeds 1,428 - Cash/Rate Financed Contribution 443 Septic Waste Fund 28 103 CSO Reserve Fund CFP Ending Cash Balance 2,773 2,773 72 35 Wastewater Rate Study Findings With 4.0% & 30.1% CSO Rate Increases Revenue Requirements ($1,000) Description 2009 2010 Residential 3,158, 3,284 Commercial 11153 1,199 Septic Disposal 326 326 Leachate. 139 163 Combined Sewer Overflow 1,128 1,467 Investment Interest 240 167 Miscellaneous Revenues - 241 132 Total Revenues 6,385 6,738 O&M 2,316 2,341 Administration & General 906 875 Utilities 200 205 Chemicals 65 62 Taxes 725 782 Transfer Payments 1,195 1,965 Debt Service 1,123 1,294 Total Expenses 1 61530 7,524 Revenues: Less' Expenses .(145) (787) 73 Wastewater Unrestricted Cash Balance $3,500 a c m $3,000 0 0 L � $2.500 $2,000 $1,500 $1,000 $500 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 —Wastewater Utility —60 Days 08M 74 W Wastewater Rate Study Findings With 4.0% & 30.1 % CSO Rate Increases Ending Fund Balances ($1,000) Type of Reserve 2009 2010 Requirement Ending Unrestricted Cash Balance 2,924 2,137 1,000 60 Days O&M Ending Rate Stabilization Balance 1,130 1,130 - Discretionary Ending Combined Sewer Overflow Balance 1,668 3,135 3,135 CSO Financing Plan Septic Waste Cash Balance 298 522 728 Capital Facilities Plan Ending Bond Reserves 583 672 672 Bond Covenant Ending CFP Balance - Wastewater - - 7 lEnding CFP Balance - CSO 2,773 2,773 2,773 CSO Financing Plan Total Reserves 9,3751 10,3681 8,307 Wastewater Rate Survey (No CSO) 75 $0 $10 $20 $30 $40 $50 $80 $70 $80 $90 $100 76 37 Port Angeles O VPort Angeles Proposes 0 Clellam County PUD (View Ridge Z LA. Fork! OSequin O Poulsbc /r�� V Port Townsend T Centralia d 2-1 Walla Walla 7 (n Ocean shores Oak Herbor 00 Lynnwood C O Kelso N V Ellensburg Aberdeen Q 2008 AWC Average 75 $0 $10 $20 $30 $40 $50 $80 $70 $80 $90 $100 76 37 Transfer Station Expenses Long -Haul Transportation 18.6% Disposal Charges 17.8% Debt Service 14.0% Transfer Station Operation 10.2% Blue Mountain 4.1 % Composting Operation 2.2% State/City Taxes 8.1 % Charges & Services 6.6% Cash to Post Closure 6.3% Personnel 5.0% Administrafive/Accounting 2.8% Administrative Charges 2.7% rr Charges 1.4% ■ Supplies 0.1 % 78 M Transfer Station Rate Study Assumptions •2009 revenues ♦$1,195K •2009 O&M ♦ $1,191 K •2010 retail rate adjustment need 22.7% •2010 retail rate adjustment proposed 4.5% •Blue Mountain retail rate adjustment proposed 0% •No customer growth in 2010 •Planned use of reserves through 2011, •COLA Included 79 Transfer Station Rate Study Assumptions •PERS decrease Medical Increase •Service Agreement fees tied to CPI & FPI •Reduced long-haul service fees 80 39 Consumer Price Index Forecast 300 275 250 225- X 25 x 200 c 175 150- 125- too. 50125100 ryooa ryooe rye tioo^ rya rye ryoo do^1 tio�ry ryo^� ryo a 81 Fuel Price Index Forecast 800 700 800 500 400 C 300 A PA 200 Jvdv 100 0 �aK �aK bac bac �a� bac �a� bac bac bac bac �aK' �yK �aK �yK �aK �aK "'West Coast Actuals —West Coast Prediction 82 M Transfer Station Utility Challenges • Economic recession effects tonnage • Expansion of moderate -risk waste program • Transition to full cost of service rates in 2011 • Strong demand for compost • Landfill gas beneficial use study • Post -closure maintenance costs, risks, regulation 83 Transfer Station Rate Study Findings With 4.5% Rate Increase Revenue Requirements ($1,000) Description 2009 2010 Collection Entities 2,262 2,365 Self -Haulers 1,312 1,371 Yard Waste i£ Compost 197 206 Elwha &.FEMA 0 0 Intra -Fund Transfers 199 269 Miscellaneous Revenues 572 542 Blue Mountain Drop Box 219 219 Total Revenues 4,542 4,753 O&M 610 600 Administration &General 391 386 Transfer Station Operations 662 692 Long Haul &Disposal 2,030 1,963 Debt Service 753 753 Post -Closure Maintenance 199 269 Taxes 418 437 Transfer Payments 337 Blue Mountain Drop Box 220 222 Total Expenses 5,283 5,658 Revenues Less Expenses (740) (905) 84 41 Transfer Station Unrestricted Cash Balance $3,500 v c $3,000 0 $2,500 $2,000 $1,500 $1,000 $500 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 —^TransferSta60n/Landfill Utility —90 Days 0&M Transfer Station Rate Study Findings With 4,5% Rate Increase Ending Fund Balances ($1,000) Type of Reserve 2009 2010 1 Requirement :. Ending Unrestricted Cash Balance 1,971 1,066 1,005 - 90 Days O&M Ending Closure Balance Ending CFP Balance Ending Post -Closure Balance 3,560 3,628 3,628 Post -Closure Plan Total Reserves 5,531 4,694 4,633 85 86 42 Transfer Station Rate Survey $114.90 Port Angeles i Port Angeles Proposed $120.10 Blue Mountain $204.65 $44,95 $204.65 A d Blue Mountain Proposed j rn Oak Harbor $110.00 Z EY c Grays Harbor $85.25 (n 0 N Jefferson County $113.96 w Olympic View $64.25 West Waste $169.00 m Q' $0 $50 $100 $150 $200 $250 Charge Per Ton os Grays Harbor 87 $35.00 43 Yard Waste Port Angeles Disposal Rate Survey $43.00 i Port Angeles Proposed $44,95 T d Z (n Oak Harbor $76.00 w m Q' os Grays Harbor $35.00 0 i N i Jefferson County $54.00 i I Olympic View $53.71 i I 1 $0 $50 $100 $150 $200 $250 Charge Per Ton 88 43 Utility Rate Study Summary Fee adjustments proposed: Electric work permits, pole attachments Fee adjustments proposed (City/State taxes): Electric work permits, pole attachments, water connection & system development, wastewater permit & system development, service fees Retail rate adjustments proposed: Water 8.5%, wastewater 4.0%, CSO 30.1 %, transfer station 4.5% No retail rate adjustment proposed: Electric, solid waste collection, stormwater Questions? •Utility rate studies •Draft fee ordinance amendments •Draft rate ordinance amendments 89 90 44 What's Next? -City Council opens public hearing tonight -October 13, 2009, Utility Advisory Committee recommendation -October 20, 2009, City Council continues/closes public hearing -adopts ordinance amendments -January 4, 2010, proposed rates & fees effective 9, 45 • COUNCIL DATE: October 6, 2009 TO: ` CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Electric Distribution System Protection, CL01-2007 — Award Contract Summary: This project is to install fuses throughout the electric distribution system to isolate faults and minimize the number of customers affected by a single system failure. Recommendation: Award and authorize the Mayor to sign a contract with City Pacific Services, Inc., in the amount of $56,619.98, including tax, for the installation of fuse protection on the power distributions stem. Background/Analysis: Much of the existing electric distribution system in older parts of Port Angeles has no overcurrent protection other than the main feeder breaker at the substation. A fault anywhere on a feeder causes the substation breaker to open, causing a widespread power • outage. This project installs fuses on many of the smaller distribution lines throughout the city where these smaller lines connect to the main feeders. A fault on one of these smaller lines will then cause the fuse to open, isolating that line segment and maintaining service to the remainder of the customers on that feeder. An Advertisement for Bids was sent to all electric distribution contractors on the City's Small Works Roster. Five bids were received and opened on September 28, 2009. These are summarized in the following table, and include sales tax: Contractor Bid City Electric, Inc. dba City Pacific Services $ 56,619.98 Power Technology, Inc. 58,031.94 DJ's Electrical, Inc. 74,796.00 Potelco, Inc. 116,940.84 Wilson Construction Co. 1399059.42 Engineer's Estimate $ 50,000.00 Project funding was identified in the 2009 Electric Utility budget in the amount of $60,000. It is recommended that the City Council award and authorize the Mayor to sign a contract with City Pacific Services for the Electric Distribution System Protection, in the amount of $56,619.98, • including tax. K- "G'' LE '.0R,-'T E', `/J A, W A S H I N G T O N. U. S. A. CITY COUNCIL MEMO DATE: OCTOBER 6, 2009 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: WILLIAM SHORE MEMORIAL POOL DISTRICT - POOL OPERATION AGREEMENT AMENDMENT Summary: The William Shore Memorial Pool District (WSMPD) Board has requested that the City continue to operate the pool while the Board continues to organize and consider possible changes in pool operations. Recommendation: Approve and authorize the City Manager to sign an amendment to extend the agreement with the WSMPD to March 31, 2010. Background / Analysis: The original agreement provides for the City to operate the pool until December 31, 2009. The WSMPD has requested an extension of that agreement to March 31, 2010. The WSMPD is required to reimburse the City for all costs related to this operation. Attached: WSMPD Contract Amendment K-2 • • • • `FIRST AMENDMENT TO AGREEMENT FOR OPERATION OF WILLIAM SHORE MEMORIAL POOL This Fust Amendment is entered into this day of ; 2009 by and between the City of Port Angeles, a Municipal Corporation of the State of Washington, hereinafter referred to as "City," and William Shore Memorial Pool District, a Metropolitan Park District formed pursuant to RCW 35.61, hereinafter referred to as "WSMPD." For and in consideration of the mutual benefits to be derived herefrom, the Parties recite, covenant, and agree as follows: 1. On the 26th day of June, 2009, the Parties entered into an "Agreement for Operation of William Shore Memorial Pool," which Agreement is incorporated by this reference and may hereafter be referred to as "the Agreement." 2. The Parties wish to extend the term of the Agreement to March 31, 2010. For that purpose, the Parties do hereby amend Section 2 of the Agreement to read as follows: 2. TERM • The effective date of this Agreement is June 3, 2009. This agreement shall terminate on March 31, 2010, or on the last day of the month following the forty-fifth day on which WSMPD gives to the City written notice of termination, whichever occurs first. 3. As amended, the Agreement is ratified and confirmed. IN WITNESS WHEREOF, the parties have executed this First Amendment to Agreement for Operation of William Shore Memorial Pool in duplicate by the subjoined signatures of their duly authorized officials. WILLIAM SHORE MEMORIAL POOL CITY OF PORT ANGELES DISTRICT By:_ Title: By:_ Title: • GALegal_Backup\AGREEMENTS&CONTRACITS\2009 Agrmts&ContractslAMENDMENT TO WILLIAN4 SHORE POOL DISTRICT.doc September 28, 2009 Page - 1 of 1 K - 3 DATE: October 6, 2009 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Consultant Agreement for Electric Distribution Line Reconstruction, CL 06-2007 Summary: Proposals were solicited from consulting engineering firms to provide design services to rebuild a portion of the 69kV transmission system between College and Washington substations. North Sky Communications, Inc., of Kent, WA was selected by staff as the best qualified. Recommendation: Authorize the Mayor to sign a professional consultant agreement with North Sky Communications, Inc., for an amount not to exceed $29,830. • Background/Analysis: When the Rayonier mill closed, the City received ownership of the power transmission line that had supplied the mill. This line already had City distribution circuits on it as well. This project will upgrade the line to provide increased transmission capacity between • Washington and College Substations, increase reliability of the distribution underbuild, and replace several poles that have reached the end of their useful lives. Five firms from the City's Consultants Roster were identified as providing engineering services needed to prepare contract drawings for this project, and were contacted to submit proposals. Two responded: North Sky Communications, Inc., and Lane Coburn and Associates. North Sky Communications was judged to be the most qualified. They will provide design, final cost estimate, bidding documents, shop drawing approval, and other support as required. The project will be constructed in 2010. Funds in the amount of $30,000 have been allocated for the design element of this project in the 2009 Electric utility budget. It is recommended that City Council authorize the Mayor to sign a professional consultant agreement with North Sky Communications, Inc., for an amount not to exceed $29,830. • M\CCOUNCILTINAL\Consultant Agreement for Electrical Distribution Line Reconstruction, CL 06-2007.doc K-4 • • WASHINGTON, U. S A. CITY COUNCIL MEMO DATE: October 6, 2009 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT: Amendment No. 2 to Consultant Agreement with Perteet for FEMA Disaster Events 1817 -DR -WA & 1825 -DR -WA Summary: Perteet Corp. was previously selected to provide scoping and preliminary reports to FEMA for consideration of eligibility for reimbursement for five projects. Council authorized Perteet on July 21, 2009 to proceed with the permitting process for two of the five projects. The scope and fee has been negotiated with Perteet to perform the frtal design, permitting, and construction documentation for the two projects along the Olympic Discovery Trail. Recommendation: Authorize the Mayor to sign Amendment No. 2 to the Consultant Agreement with Perteet in the amount of $99,540, which increases the maximum compensation under the agreement from $56,995 to $156,535. Background/Analysis: In December 2008 and January 2009, two separate winter storm events occurred that were presidentially declared disasters. City facilities experienced extensive damage. On May 19, 2009, the City Council authorized an agreement with Perteet Corporation for professional services to perform scoping and prepare initial studies to determine the extent of storm related damage and preliminary repair methods and estimates for FEMA approval. Perteet has completed the project reports, and these were submitted to FEMA for review and consideration of eligibility for reimbursement. This resulted in securing an additional allocation of nearly $250,000 in mitigation funding for the Olympic Discovery Trail (ODT) RipRap project. Under Amendment No. 1, Council authorized Perteet to proceed with developing the regulatory permit applications. Staff advised that they would be returning to Council for authorization to complete the design after a scope and fee were negotiated. The first project involves rip -rap repairs to a portion of the existing revetment wall along the ODT between the eastern City limits and Morse Creek. The second project involves clean-up of landslide debris along the same reach of the trail. The two projects are estimated at approximately $500,000 total. The other three projects are still being discussed with FEMA. Upon completion of discussion staff will return to Council requesting authorization to proceed with additional designs. Discussions will continue with FEMA as well on allocation of reimbursement costs and Perteet will not be directed by staff to proceed on the two projects covered under this amendment until an understanding has been reached with FEMA. K-5 C:\DOCUME—l\tpierce\LOCALS-1\Temp\XPgrpwiseWmendment No. 2 to Consultant Agreement with Perteet for FEMA Disaster Events - Final.doc October 6, City Council Re: Amendment No. 2 to Consultant Agreement with Perteet for FEMA Disaster Events Council has previously set aside funds for the City's share of the costs of these projects by resolution on • August 4, 2009. It is anticipated that the City's share will be 12.5% ($12,442) and FEMA & WA State's share will be 87.5% ($87,098). It is recommended that Council authorize the Mayor to sign Amendment No. 2 to the Consultant Agreement with Perteet in the amount of $99,540, which increases the maximum compensation. under the agreement from $56,995 to $156,535. 0 • CITY COUNCIL MEETING Port Angeles, Washington September 15, 2009 CALL TO ORDER - Mayor Braun called the regular meeting of the Port Angeles City Council to order at 6:00 REGULAR MEETING: p.m. ROLL CALL: Members Present: Mayor Braun, Deputy Mayor Wharton [arrived at 6:02 p.m.], and Councilmembers Di Guilio, Kidd, Rogers, and Williams. Members Absent: Councilmember Perry. PUBLIC COMMENT: Shawn Dawson, 1012 W. 9' St., addressed the Council. He represented Readers Theater Plus Organization and informed Councilmembers of a documentary they were presenting. WORK SESSION: None LATE ITEMS TO BE There were no late items added to the agenda. PLACED ON THIS OR FUTURE AGENDAS: ORDINANCES NOT Staff Present: Acting Manager & Attorney Bloor, Clerk Hurd, G. Cutler, T. REQUIRING PUBLIC Gallagher, D. McKeen, Y. Ziomkowski, T. Pierce, and K. HEARINGS: Neal. Public Present: P. Menning, C. Lucero, and M. Kesl. All others present in Water and Wastewater the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilmember Di Guilio. ALLEGIANCE: • monitoring of market conditions since that date, and that current interest rates are PUBLIC CEREMONIES/ 1. Constitution Week Proclamation PRESENTATIONS & explaining that interest rates are expected to rise so now is a good time to refinance the EMPLOYEE Mayor Braun read a proclamation recognizing the week of September 17' through RECOGNITIONS: September 23, 2009 as Constitution Week. The proclamation was presented to Kay y Constitution Garrison, Regent of the local chapter of the Daughters of the American Revolution. Week Proclamation PUBLIC COMMENT: Shawn Dawson, 1012 W. 9' St., addressed the Council. He represented Readers Theater Plus Organization and informed Councilmembers of a documentary they were presenting. WORK SESSION: None LATE ITEMS TO BE There were no late items added to the agenda. PLACED ON THIS OR FUTURE AGENDAS: ORDINANCES NOT 1. Water and Wastewater Utility Revenue Bond Refunding REQUIRING PUBLIC HEARINGS: Director Ziomkowski introduced Bond Financial consultant Steve Gaidos with Gaidos Consulting; Bond Attorney David Thompson from K&L Gates LLP; Bond Underwriter Water and Wastewater Lindsay Sovde from Seattle Northwest Securities Corporation; and City staff. She Utility Revenue Bond explained that the Bond refunding process started in February, including regular Refunding monitoring of market conditions since that date, and that current interest rates are Ordinance No. 3375 favorable. She used PowerPoint slides to present information on the Bond refunding, explaining that interest rates are expected to rise so now is a good time to refinance the Bond. She stated that the Bond par amount was for $7,590,000, and the maturity date is • still November 1, 2024. Net interest cost will be 3.54%, with an average annual payment that is down to $670,000, creating an overall savings of $567,575. She recommended L-1 ME CITY COUNCIL MEETING September 15, 2009 ORDINANCES NOT that the Council waive the second reading and adopt the Bond Ordinance. She distributed • REQUIRING PUBLIC a memo from Steve Gaidos describing the savings based on today's rates inviting HEARINGS: questions from Council. Following brief discussion, Mayor Braun read the Ordinance (Cont'd) by title, entitled Water and Wastewater ORDINANCE NO. 3375 Utility Revenue Bond Refunding AN ORDINANCE of the City of Port Angeles, Washington, authorizing the Ordinance No. 3375 issuance and sale of Water and Wastewater Utility revenue refunding (Cont'd) bonds of the City in the principal amount of $7,590,000 to refund outstanding Water and Wastewater Utility revenue bonds; fixing the date, form, terms, maturities and covenants of such bonds; and authorizing the sale of such bonds. Deputy Mayor Wharton moved to waive the second reading. The motion was seconded by Councilmember Kidd. A vote was taken on the motion, which carried unanimously. Councilmember Rogers moved to adopt the Ordinance as read by title. The motion was seconded by Councilmember Kidd. A vote was taken on the motion, which carried unanimously. Break Mayor Braun recessed the meeting for a break at 6:22 p.m. The meeting reconvened at 6:31 p.m. Establish Stormwater 2. Establish Stormwater Utility Fund Utility Fund Ordinance No. 3376 Mayor Braun conducted a second reading of the Ordinance by title, entitled ' ORDINANCE NO. 3376 • AN ORDINANCE of the City of Port Angeles, Washington, creating a fund for the administration, maintenance and operation of the Stormwater Utility, and adding a new section, 3.34, to Chapter 3 of the Port Angeles Municipal Code. Deputy Mayor Wharton moved to adopt the Ordinance as read by title, and Councilmember Di Guilio seconded the motion. A brief discussion ensued regarding City personnel costs and property tax collection by the County. A vote was taken on the motion, which carried unanimously. RESOLUTIONS: None OTHER 1. State Auditor's Letter to Councilmember Kidd. CONSIDERATIONS: Councilmembers Rogers referenced the Council's receipt of a letter sent by the State State Auditor's Letter to Auditor's office to Councilmember Kidd. The letter was in response to a letter from Councilmember Kidd Councilmember Kidd having to do with the HarborWorks investigation. Councilmember Rogers asked for an explanation of the situation, and she asked that a copy of Councilmember Kidd's letter be provided to the Council. Councilmember Kidd explained that Deputy Mayor Wharton had been interviewed by the State Auditor. Feeling that she and the other Councilmembers should have been interviewed as well, Councilmember Kidd contacted the State Auditor expressing concern with the apparent lack of thoroughness in the investigation. Lengthy discussion ensued regarding Councilmember Kidd's failure to communicate with the full Council before contacting the State Auditor, Councilmember Kidd's prior vote in opposition to HarborWorks, and the need for the Council to work together as a team. Councilmember Kidd agreed to • provide a copy of her letter to the Council. L-2 -2- CITY COUNCIL MEETING September 15, 2009 • CONSENT AGENDA: Councilmember Di Guilio moved to accept the Consent Agenda, to include: 1.) City Council Regular Meeting Minutes of September 1, 2009; 2.) Expenditure Approval List from 8/22/09 to 9/4/2009 for $2,037,315.90; 3.) Sub -Recipient Agreement with Habitat for Humanity; 4.) Set public hearing for Utility Retail Rate and Fee Adjustments; 5.) Bonneville Power Administration Power Sales Agreement Amendment No. 1; 6.) Bonneville Power Administration Energy Conservation Agreement; and 7.) Western Public Agencies Group (WPAG) Consulting Agreement Amendment No. 1. Councilmember Rogers mentioned that she was not at the September 1, 2009 Council meeting so she would not be voting to approve the Consent Agenda. Deputy Mayor Wharton seconded the motion. A vote was taken on the motion, which carried 5-0, with Councilmember Rogers abstaining. Attorney Bloor informed Council of minor clerical changes to the September 1, 2009 Council minutes. Councilmember Williams addressed a reading error regarding the TIGER grant approval from the September 1, 2009 Council meeting. Council concurred that the amount was in the millions not in the thousands, and agreed to the restatement of the amount. FINANCE: 3. Post Closure Landfill Consultant Agreement Amendment No. I Post Closure Landfill Engineering ManagerNeal explained that the agreement with Aspect Consulting services Consultant Agreement provides engineering services in support of the Port Angeles Landfill Post -Closure Permit Amendment No. 1 requirements, starting in October of 2008. She addressed the amendment and explained that it authorized additional costs for 2009 and extended the agreement through 2010. Director Cutler added that this amendment was discussed at the UAC meeting, and they supported the amendment. Deputy Mayor Wharton added the requirements for • monitoring have changed, increasing overall costs. Deputy Mayor Wharton moved to approve and authorize the Mayor to sign Amendment No. 1 to the Consultant Agreement with Aspect Consulting for Landfill Engineering in an amount not to exceed $12,000 in 2009 and $115,100 in 2010, which increases the maximum compensation under the agreement from $58,000 to $185,100, and authorize the City Manager to make minor modifications to the agreement, if necessary. The motion was seconded by Councilmember Di Guilio. A vote was taken on the motion, which carried unanimously. Break Mayor Braun recessed the meeting for a break at 6:54 p.m. The meeting reconvened at 7:00 p.m. PUBLIC HEARINGS - 1. Walker Subdivision QUASI-JUDICIAL: Director West presented the alteration of the Walker Estates subdivision. He reminded Walker Subdivision Council that this was a Quasi -Judicial matter, and that Council had granted preliminary Ordinance No. 3377 approval for the alteration on May 19, 2009. He explained that the alteration included reducing the number of lots, and infrastructure modifications. He recommended that Council approve the alteration, and conduct the public hearing. A short discussion ensued regarding setbacks, lot size, and environmentally sensitive areas. Mayor Braun opened the public hearing at 7:03 p.m. There being no testimony, the public hearing was closed at 7:03 p.m. Mayor Braun read the Ordinance by title, entitled ORDINANCE NO. 3377 AN ORDINANCE of the City of Port Angeles, Washington, approving the 19 - lot Walker Estates Plat Alteration subdivision in the RS -11 zone. • Deputy Mayor Wharton moved to adopt the Ordinance as read by title, citing Condition 1, Findings 1 - 6, Conclusions 1 - 3, and moved to authorize the Mayor L-3 - 3 - CITY COUNCIL MEETING September 15, 2009 PUBLIC HEARINGS - to sign the Mylar. The motion was seconded by Councilmember Di Guilio. More • QUASI-JUDICIAL: discussion followed regarding: corrections to the Ordinance, 50 -foot set backs, and lot (Cont'd) size. Councilmember Rogers mentioned that this was a Quasi -Judicial matter and that Council had previously qualified on this matter. A vote was taken on the motion, which Walker Subdivision carried unanimously. Ordinance No. 3377 (Cont' d) PUBLIC HEARINGS - 1. Lucero Street Vacation OTHER: Councilmembers Williams and Rogers recused themselves due to possible conflicts of Lucero Street Vacation interest. Director West presented a Street Vacation for a portion of Vine Street, citing 30 feet to be vacated as well as mentioning that similar vacations have occurred in the area to the north and south. He explained that the Council had been provided with a revised Ordinance, with findings and conditions. He requested Council conduct the public hearing, as well as the first reading of the Ordinance. Mayor Braun opened the public hearing at 7:09 p.m. Patricia Menning, 518'/2 Lopez Street, recommended that Ms. Lucero be granted her part of the property without any charge, because she had maintained the property so well, and the City had previously granted property to the newer residents. Cathy Lucero, 509 Whidby Avenue, explained that her house is the oldest house in the neighborhood, and she never knew there was an encroachment on the Right of Way, until she tried to build a garage. She stated that she just wants to clear the title to her house. Patti Toth, 437 Lopez Street, testified in favor of granting the street vacation to Ms. • Lucero at no charge. She asked Councilmembers to remember this street vacation when she raises her own petition again. Mayor Braun closed the public hearing at 7:15 pm. Mayor Braun conducted a first reading of the ordinance by title, entitled ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, vacating a portion of Vine Street abutting Lot 11, Block 11, Puget Sound Cooperative Colony's 2' Addition to the Townsite of Port Angeles, in Clallam County, Washington. FINANCE: 1. Bonneville Power Administration Wholesale Power Rate Adjustments (Cont' d) Director Cutler informed Council that, at the last UAC meeting, it was recommended to Bonneville Power accept the BPA's 7% rate increase, effective October 1, 2009, rather than use the stepped - Administration Wholesale rate option over the next two years. He explained that overall it would save the City Power Rate Adjustments money, but that it also would increase the wholesale power purchases through BPA by approximately $1.8 million. Councilmember Rogers explained that she voted against this recommendation at the UAC meeting because of the economy. She encouraged the drafting of a letter to the Governor and Senator Cantwell outlining the effects of a rate increase on the local economy as well as asking for relief to help offset the BPA increase. Lengthy discussion ensued regarding attendance of Councilmembers at the UAC meetings, not accepting the rate increase, and drafting letters to the Governor and Senator Cantwell. Councilmember Rogers expressed that she would support the rate increase, if submitting the letters was included in the motion. Councilmember Di Guilio moved to accept the Bonneville Power Administration's posted wholesale power rates, to send letters to the Governor and Senator Cantwell, and authorize the City Manager to sign the L-4 -4- CITY COUNCIL MEETING September 15, 2009 • FINANCE: documents. The motion was seconded by Councilmember Williams. A vote was (Cont'd) taken on the motion, which passed unanimously. Bonneville Power Administration Wholesale Power Rate Adjustments (Cont' d) Northwest Energy 2. Northwest Energy Efficiency Alliance (NEEA) Contribution Efficiency Alliance (NEEA) Contribution Director Cutler explained that the amount of unspent dollars in the Conservation Rate Credit program could be contributed to NEEA, or must be returned to the BPA. He projected $125,000 to $150,000 as a residual balance as of September 30, 2009. He mentioned that this issue was discussed at the recent UAC meeting and they approved the recommendation to contribute to NEEA. He explained the benefits of contributing the money would include a credit towards the City's upcoming Tiered -Rate, permitting the City to purchase more Tier 1 power, versus Tier 2. Councilmember Williams recused himself, citing his contract with Peninsula College as a possible conflict of,interest. Deputy Mayor Wharton moved to authorize a contribution to the Northwest Energy Efficiency Alliance in an amount up to $150,000, and authorize the City Manager to sign the documents. The motion was seconded by Councilmember Di Guilio. A vote was taken on the motion, which carried 5-0, with Councilmember Williams abstaining. Low Income Home Heating 4. Low Income Home Heating Energy Vendor Agreement Energy Vendor Agreement • Director Cutler reviewed the process through which the City receives and distributes funds for the Low Income Home Heating Energy Program, that is administered through OLYCAP. Councilmember Di Guilio explained that he was no longer an employee of OLYCAP. Councilmember Di Guilio moved to authorize the City Manager to accept the 2009 Low -Income Home Heating Energy Vendor Agreement with Olympic Community Action Programs, and authorize the City Manager to sign the appropriate documents. The motion was seconded by Councilmember Rogers. Councilmember Williams recused himself citing his contract with Peninsula College. A vote was taken on the motion, which carried 5-0, with Councilmember Williams abstaining. INFORMATION: Attorney Bloor reminded Council of the September 29' budget meeting. Director West informed Council of a HarborWorks meeting regarding presentations by himself, Bill White, City Archeologist Beery, and Engineering Manager Neal. CITY COUNCIL Deputy Mayor Wharton reported on the Puget Sound Partnership meeting. COMMITTEE Councilmember Kidd reported on the exit interview for the Financial Audit, REPORTS: complimenting staff on an audit with no findings. Further discussion followed regarding the next few Council meeting dates and times, with Mayor Braun requesting that a written clarification be sent to Council. EXECUTIVE SESSION: None ADJOURNMENT: The meeting was adjourned at 7:40 p.m. Gary Braun, Mayor -5- Janessa Hurd, City Clerk L-5 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report From: 91512009 To: 9/25/2009 • Vendor Description Account Number Invoice Amount AMERICAN SAFETY UTILITY CORP ELECTRICAL EQUIP & SUPPLY 001-0000-237.00-00 -12.21 CLALLAM CNTY TREASURER CVCA TO CLALLAM CO TREAS 001-0000-229.40-00 294.78 COMMERCIAL CARD SOLUTIONS City Credit Card Pmt 001-0000-213.10-95 -9,683.07 City Credit Card Pmt 001-0000-213.10-95 12,642.75 Markers/Tape-Gallagher 001-0000-237.00-00 -9.05 Strobe for Jag -Gallagher 001-0000-237.00-00 . -9.40 Printer -Hagar 001-0000-237.00-00 -99.62 Calc Wrist Rest -Hagar 001-0000-237.00-00 -2.81 Sport Supplies -Hanley 001-0000-237.00-00 -4.87 Tennis Supplies -Hanley 001-0000-237.00-00 -6.51 Maps -Rinehart 001-0000-237.00-00 -6.38 Door Hangers-Roberds 001-0000-237.00-00 -2.14 System B/Up-Rcvry-Romberg 001-0000-237.00-00 -5.40 Scanners-Schilke 001-0000-237.00-00 -99.03 Rplcmt Battery-Schilke 001-0000-237.00-00 -4.24 Barricade Tape -Smith 001-0000-237.00-00 -9.68 HEPBURN SUPERIOR CHEMICAL, COMMERCIAL,BULK 001-0000-237.00-00 -5.50 NURSERY STOCK & SUPPLIES 001-0000-237.00-00 -10.53 Edwin Jaquins RFD DEP LO 8/4/07 001-0000-239.10-00 20.00 Elwha River Casino RFD LO DEP 9/5/09 001-0000-239.10-00 50.00 • Frichette & Associates RFD DEP CH RENTAL 001-0000-239.10-00 50.00 Independent Bible Church RFD CITY PIER DEP 001-0000-239.10-00 50.00 Olympic Peninsula Community RFD CITY PIER DEP 001-0000-239.10-00 150.00 Peninsula Men's Gospel RFD CITY PIER DEP 001-0000-239.10-00 50.00 Peninsula Mental Health RFD CH DEP 8/21/08 001-0000-239.10-00 50.00 Youth Transitions Program RFD DEP LO RENTAL . 001-0000-239.10-00 50.00 MOORE MEDICAL CORPORATION FIRST AID & SAFETY EQUIP. 001-0000-237.00-00 -11.25 STAYWELL COMPANY, THE FIRST AID & SAFETY EQUIP. 001-0000-237.00-00 -32.92 TRUCK VAULT CHARGE RADIO PATROLMAN FO 001-0000-237.00-00 -91.56 WASHINGTON (DOL), STATE OF AUG 09 STATE SHARE CPLS 001-0000-229.60-00 327.00 JULY 09 STATE SHARE CPLS 001-0000-229.60-00 327.00 WASHINGTON STATE TREASURER AUG 09 BUILDING SURCHARGE 001-0000-229.10-00 216.00 DIST CT REV TO ST TREASUR 001-0000-229.30-00 12,140.72 Division Total: $16,312.08 Department Total: $16,312.08 COMMERCIAL CARD SOLUTIONS Council Rfshmts-Pierce 001-1160-511.31-01 47.16 Chamber Lunches -Williams 001-1160-511.31-01 13.00 Ferry -Rogers 001-1160-511.43-10 14.45 Legislative Mayor & Council Division Total: $74.61 Legislative Department Total: $74.61 COMMERCIAL CARD SOLUTIONS Lunches -Myers 001-1210-513.31-01 129.85 • Bday Crds-Proc Flders-TP 001-1210-513.31-01 246.14 L-6 Page 1 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount PACIFIC OFFICE EQUIPMENT INC PRINTER CARTRIDGE 001-1210-513.31-01 119.23 PENINSULA DAILY NEWS PDN NEWSPAPER SUBSCRIPTIO 001-1210-513.49-01 135.20 PORT ANGELES CITY TREASURER B Upton Retirement -Hagar 001-1210-513.31-01 35.98 QWEST 9-5 a/c 3604525834211B 001-1210-513.42-10 1.38 9-5 a/c 360423877817B 001-1210-513.42-10 1.14 9-5 a/c 3604525109623B 001-1210-513.42-10 1.14 9-5 a/c 3604529882811 B 001-1210-513.42-10 1.14 , 9-5 a/c 3604529887652B 001-1210-513.42-10 1.14 9-5 a/c 3604523712585B 001-1210-513.42-10 1.69 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-1210-513.42-10 119.05 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-1210-513.42-10 6.82 City Manager Department City Manager Office Division Total: $799.90 QWEST 9-5 a/c 3604525834211B 001-1220-516.42-10 0.28 9-5 a/c 360423877817B 001-1220-516.42-10 0.23 9-5 a/c 3604525109623B 001-1220-516.42-10 0.23 9-5 a/c 3604529882811 B 001-1220-516.42-10 0.23 9-5 a/c 3604529887652B 001-1220-516.42-10 0.23 9-5 a/c 3604523712585B 001-1220-516.42-10 0.34 • VERIZON WIRELESS WASHINGTON (DIS), STATE OF COMMUNICATIONS/MEDIA SERV Scan Chgs-August 001-1220-516.42-10 001-1220-516.42-10 57.06 21.88 City Manager Department Human Resources Division Total: $80.48 OLYMPIC STATIONERS INC CITY CLERK NAMEPLATE HURD 001-1230-514.31-01 11.87 QWEST 9-5 a/c 3604525834211B 001-1230-514.42-10 0.14 9-5 a/c 360423877817B 001-1230-514.42-10 0.11 9-5 a/c 3604525109623B 001-1230-514.42-10 0.11 9-5 a/c 3604529882811 B 001-1230-514.42-10 0.11 9-5 a/c 36045298876526 001-1230-514.42-10 0.11 9-5 a/c 3604523712585B 001-1230-514.42-10 0.17 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-1230-514.42-10 3.03 City Manager Department City Clerk Division Total: $15.65 City Manager Department Department Total: $896.03 COMMERCIAL CARD SOLUTIONS 2008 Rebate -Hagar 001-2001-369.90-00 -430.93 Finance Department Finance Revenues Division Total. -$430.93 COMMERCIAL CARD SOLUTIONS Day Timer Refill -Hagar 001-2010-514.31-01 33.54 GOVT FINANCE OFFCRS ASN DUES THRU 93010-YVONNE Z 001-2010-514.49-01 190.00 PORT ANGELES CITY TREASURER Business Meals-YZ 001-2010-514.31-01 54.39 PORT ANGELES SCHOOL DISTRICT LUNCH TRAINING -YZ 001-2010-514.43-10 8.25 QWEST 9-5 a/c 3604525834211 B 001-2010-514.42-10 0.96 9-5 a/c 360423877817B 001-2010-514.42-10 0.80 9-5 a/c 3604525109623B 001-2010-514.42-10 0.80 • 9-5 a/c 3604529882811 B 001-2010-514.42-10 0.80 9-5 a/c 3604529887652B 001-2010-514.42-10 0.80 L-7 Page 2 City of Port Angeles Date: 9/30/2009 City Council Expenditure Report From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount QWEST 9-5 a/c 36045237125858 001-2010-514.42-10 1.19 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-2010-514.42-10 57.03 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-2010-514.42-10 7.29 Finance Department Finance Administration Division Total: $355.85 COMMERCIAL CARD SOLUTIONS Lunch Trng-Hagar 001-2023-514.31-01 65.26 Printer Cartridge -Hagar 001-2023-514.31-01 289.50 Calc Wrist Rest -Hagar 001-2023-514.31-01 36.23 Printer -Hagar 001-2023-514.31-60 1,285.62 OLYMPIC STATIONERS INC COPY PAPER 001-2023-514.31-01 52.79 CALENDARS 001-2023-514.31-01 16.75 PORT ANGELES SCHOOL DISTRICT LUNCH TRAINING-BH,SW,TN, 001-2023-514.43-10 41.25 QWEST 9-5 a/c 36045258342116 001-2023-514.42-10 1.24 9-5 a/c 360423877817B 001-2023-514.42-10 1.02 9-5 a/c 3604525109623B 001-2023-514.42-10 1.02 9-5 a/c 3604529882811 B 001-2023-514.42-10 1.02 9-5 a/c 3604529887652B 001-2023-514.42-10 1.02 9-5 a/c 3604523712585B 001-2023-514.42-10 1.53 UNITED PARCEL SERVICE Shipping Chgs pe 9-5 001-2023-514.42-10 7.23 WASHINGTON (AUDITOR), STATE OF WASHINGTON (DIS), STATE OF AUG AUDIT HOURS Scan Chgs-August 001-2023-514.41-50 001-2023-514.42-10 9,109.50 11.12 Finance Department Accounting Division Total: $10,922.10 ACCURINT PEOPLE SEARCHES 001-2025-514.41-50 50.00 COMMERCIAL CARD SOLUTIONS Travel/Trng-Hostetler 001-2025-514.43-10 450.00 WFOA Mbrship-Hostetler 001-2025-514.49-01 50.00 DATABAR INCORPORATED CYCLES 16-20 8/27/09 001-2025-514.41-50 1,531.67 CYCLES 1-5 90309 001-2025-514.41-50 1,943.65 CYCLES 6-10 9/10/09 001-2025-514.41-50 1,928.20 GREAT AMERICA LEASING CORP AUG COPIER LEASE 001-2025-514.45-31 125.92 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHI 001-2025-514.31-60 760.51 Richard Hostetler PLANE TICKETS HUG CONFERE 001-2025-514.43-10 597.60 OLYMPIC STATIONERS INC CALENDARS 001-2025-514.31-01 70.56 PORT ANGELES CITY TREASURER Brush Clippers-Dryke 001-2025-514.31-80 7.45 PORT ANGELES SCHOOL DISTRICT LUNCH TRAINING -RH, KEH,L 001-2025-514.43-10 33.00 QWEST 9-5 a/c 3604525834211B 001-2025-514.42-10 1.79 9-5 a/c 360423877817B 001-2025-514.42-10 1.48 9-5 a/c 3604525109623B 001-2025-514.42-10 1.48 9-5 a/c 3604529882811 B 001-2025-514.42-10 1.48 9-5 a/c 36045298876528 001-2025-514.42-10 1.48 9-5 a/c 3604523712585B 001-2025-514.42-10 2.20 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-2025-514.42-10 7.12 Finance Department Customer Service Division Total: $7,565.59 • DATA BASE AUG. RECORD DESTRUCTION 001-2080-514.41-50 188.76 L-8 Page 3 low City of Port Angeles Date: 9/30/2009 City Council Expenditure Report •From: 91512009 To: 912512009 Vendor Description Account Number Invoice Amount GREAT AMERICA LEASING CORP AUG. COPIER LEASE 001-2080-514.45-31 638.27 AUG COPIER LEASE 001-2080-514.45-31 607.63 AUG COPIER LEASE 001-2080-514.45-31 143.72 OLYMPIC STATIONERS INC PINK COPY PAPER 001-2080-514.31-01 80.00 RESERVE ACCOUNT REPLENISH POSTAGE 001-2080-514.42-10 10,000.00 UNITED PARCEL SERVICE Shipping Chgs pe 9-5 001-2080-514.42-10 85.00 Finance Department Reprographics Division Total: $11,743.38 Finance Department Department Total: $30,155.99 COMMERCIAL CARD SOLUTIONS Webcast-Lusby 001-3010-515.43-10 1,685.00 GREAT AMERICA LEASING CORP CIVILI/2COPIER LEASE 8/09 001-3010-515.45-31 163.47 OLYMPIC STATIONERS INC COPY PAPER 001-3010-515.31-01 79.19 QWEST 9-5 a/c 36045258342116 001-3010-515.42-10 0.83 9-5 a/c 360423877817B 001-3010-515.42-10 0.68 9-5 a/c 3604525109623B 001-3010-515.42-10 0.68 9-5 a/c 3604529882811 B 001-3010-515.42-10 0.68 9-5 a/c 36045298876528 001-3010-515.42-10 0.68 9-5 a/c 3604523712585B 001-3010-515.42-10 1.02 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-3010-515.42-10 57.02 (DIS), STATE OF Scan Chgs-August 001-3010-515.42-10 5.73 •WASHINGTON WEST GROUP AUGUST LEGAL RESEARCH 001-3010-515.31-01 325.03 Attorney Attorney Office Division Total: $2,320.01 BLACK, JOHN D PLLC CONFLICT COUNSEL-PCR15656 001-3021-515.50-90 30.00 CLALLAM CNTY DIST 1 COURT D.CT. BILL FOR AUG. 2009 001-3021-515.50-90 7,328.83 GREAT AMERICA LEASING CORP DCT.1/2COPIER LEASE 8/09 001-3021-515.45-31 163.47 MYERS, STAN PUB.DEF.OVERAGE-AUG.09 001-3021-515.50-90 1,750.00 OLYMPIC STATIONERS INC COPY PAPER 001-3021-515.31-01 79.19 QWEST 9-5 a/c 36045258342116 001-3021-515.42-10 0.55 9-5 a/c 360423877817B 001-3021-515.42-10 0.46 9-5 a/c 3604525109623B 001-3021-515.42-10 0.46 9-5 a/c 3604529882811 B 001-3021-515.42-10 0.46 9-5 a/c 36045298876528 001-3021-515.42-10 0.46 9-5 a/c 3604523712585B 001-3021-515.42-10 0.68 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-3021-515.42-10 57.02 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-3021-515.42-10 4.85 WEST GROUP AUGUST LEGAL RESEARCH 001-3021-515.31-01 325.02 Attorney Prosecution Division Total. $9,741.45 Attorney Department Total: $12,061.46 PENINSULA AWARDS & TROPHIES NAMEPLATE 001-4010-558.31-01 10.30 PENINSULA DAILY NEWS RECRUITMENT AD 001-4010-558.44-10 163.06 QWEST LEGAL ADS 9-5 a/c 3604525834211 B 001-4010-558.44-10 001-4010-558.42-10 199.99 1.03 9-5 a/c 3604238778178 001-4010-558.42-10 0.85 L-9 Page 4 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report qpaw From: 91512009 To: 9/25/2009 • Vendor QWEST VERIZON WIRELESS WASHINGTON (DIS), STATE OF Community Development GREAT AMERICA LEASING CORP QWEST WASHINGTON (DIS), STATE OF ZENOVIC & ASSOCIATES Community Development COMMERCIAL CARD SOLUTIONS WA Assoc Code Enforce Officers QWEST WASHINGTON (DIS), STATE OF Community Development CAPACITY PROVISIONING INC COMMERCIAL CARD SOLUTIONS QWEST VERIZON WIRELESS WASHINGTON (DIS), STATE OF Police Department COMMERCIAL CARD SOLUTIONS QWEST Description Account Number 9-5 a/c 3604525109623B 001-4010-558.42-10 9-5 a/c 3604529882811 B 001-4010-558.42-10 9-5 a/c 3604529887652B 001-4010-558.42-10 9-5 a/c 3604523712585B 001-4010-558.42-10 COMMUNICATIONS/MEDIA SERV 001-4010-558.42-10 Scan Chgs-August 001-4010-558.42-10 Planning Division Total: AUG COPIER LEASE 001-4020-524.45-31 9-5 a/c 3604525834211 B 001-4020-524.42-10 9-5 a/c 360423877817B 001-4020-524.42-10 9-5 a/c 3604525109623B 001-4020-524.42-10 9-5 a/c 3604529882811 B 001-4020-524.42-10 9-5 a/c 36045298876528 001-4020-524.42-10 9-5 a/c 3604523712585B 001-4020-524.42-10 Scan Chgs-August 001-4020-524.42-10 PENIN COLLEGE PLAN REVIEW 001-4020-524.41-50 Building Division Total: Door Hangers-Roberds 001-4030-559.31-01 CODE ENFORCEMENT CONF REG 001 -4030-559.43-10 9-5 a/c 3604525834211 B 001-4030-559.42-10 9-5 a/c 3604238778176 001-4030-559.42-10 9-5 a/c 3604525109623B 001-4030-559.42-10 9-5 a/c 3604529882811 B 001-4030-559.42-10 9-5 a/c 36045298876528 001-4030-559.42-10 9-5 a/c 3604523712585B 001-4030-559.42-10 Scan Chgs-August 001-4030-559.42-10 Code Compliance Division Total: Community Development Department Total: Inet Chgs-City Hall 001-5010-521.42-12 Bottled Water'Smith 001-5010-521.31-01 8-23 a/c 206TO31979835B 001-5010-521.42-10 9-5 a/c 3604525834211 B 001-5010-521.42-10 9-5 a/c 360423877817B 001-5010-521.42-10 9-5 a/c 3604525109623B 001-5010-521.42-10 9-5 a/c 3604529882811 B 001-5010-521.42-10 9-5 a/c 3604529887652B 001-5010-521.42-10 9-5 a/c 3604523712585B 001-5010-521.42-10 COMMUNICATIONS/MEDIA SERV 001-5010-521.42-10 Scan Chgs-August 001-5010-521.42-10 Police Administration Division Total: Person Searches -Gallagher 001-5021-521.41-50 9-5 a/c 3604525834211 B 001-5021-521.42-10 Invoice Amount 0.85 0.85 0.85 1.27 57.03 18.43 $454.51 125.92 0.36 0.30 0.30 0.30 0.30 0.44 5.35 2,000.00 $2,133.27 27.64 225.00 0.06 0.05 0.05 0.05 0.05 0.07 2.84 $255.81 $2,843.59 172.00 11.95 360.95 2.21 1.82 1.82 1.82 1.82 2.71 210.72 64.42 $832.24 50.00 1.38 L-10 Page 5 • • Date: 9/30/2009 City of Port Angeles City Council Expenditure Report •From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount QWEST 9-5 a/c 360423877817B 001-5021-521.42-10 1.14 9-5 a/c 3604525109623B 001-5021-521.42-10 1.14 9-5 a/c 3604529882811 B 001-5021-521.42-10 1.14 9-5 a/c 36045298876528 001-5021-521.42-10 1.14 9-5 a/c 3604523712585B 001-5021-521.42-10 1.69 RICHMOND 2 -WAY RADIO RADIO & TELECOMMUNICATION 001-5021-521.31-14 177.78 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-5021-521.42-10 448.84 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-5021-521.42-10 32.02 Police Department Investigation Division Total. $716.27 AIRPORT GARDEN CENTER CANINE FOOD KILO/BRUSSEAU 001-5022-521.49-80 58.53 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5022-521.20-80 20.49 BRATWEAR CLOTHING & APPAREL 001-5022-521.20-80 24.94 CAPTAIN T'S CLOTHING & APPAREL 001-5022-521.20-80 13.88 COMMERCIAL CARD SOLUTIONS Markers/Tape-Gallagher 001-5022-521.31-01 116.75 Rplcmt Battery-Schilke 001-5022-521.31-01 54.69 Barricade Tape -Smith 001-5022-521.35-01 124.88 Strobe for Jag -Gallagher 001-5022-521.49-80 121 34 HARTNAGEL BUILDING SUPPLY INC K9 FOOD 001-5022-521.49-80 65.03 L.E.E.D. BARRICADE POWDER AND GRE 001-5022-521.31-80 12 GA ROUNDS 001-5022-521.31-80 2,827.16 273.25 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 38.79 PETEK, THOMAS C PHD EVALS ON PATROL APPLIC SE 001-5022-521.41-50 600.00 QUILL CORPORATION ELECTRONIC COMPONENTS 001-5022-521.31-01 60.76 QWEST 9-5 a/c 3604525834211B 001-5022-521.42-10 3.86 9-5 a/c 360423877817B 001-5022-521.42-10 3.19 9-5 a/c 36045251096238 001-5022-521.42-10 3.19 9-5 a/c 3604529882811 B 001-5022-521.42-10 3.19 9-5 a/c 3604529887652B 001-5022-521.42-10 3.19 9-5 a/c 3604523712585B 001-5022-521.42-10 4.74 RESULTS GROUP LTD, THE B SMITH +2 LEADRSHP ACAD 001-5022-521.43-10 1,425.00 SQUAD ROOM EMBLEMS 2 BADGES 1 CASE DIETS ORDE 001-5022-521.31-11 273.94 BUS CARDS JOHNSON,M AND D 001-5022-521.31-11 133.36 TRUCK VAULT CHARGE RADIO PATROLMAN FO 001-5022-521.49-80 1,181.56 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-5022-521.42-10 1,260.76 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-5022-521.42-10 55.34 Police Department Patrol Division Total. $8,751.81 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5026-521.31-11 64.97 Police Department Reserves & Volunteers Division Total: $64.97 COMMERCIAL CARD SOLUTIONS Scanners-Schilke 001-5029-521.31-60 1,277.97 Conversion Sftwre-Schilke 001-5029-521.31-60 357.67 • OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 9.76 COPY PAPER 001-5029-521.31-01 211.16 L-11 Page 6 Page 7 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report From: 91512009 To: 9/25/2009 • Vendor Description Account Number Invoice Amount PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 5.27 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 211.32 QWEST 9-5 a/c 36045258342118 001-5029-521.42-10 1.38 9-5 a/c 360423877817B 001-5029-521.42-10 1.14 9-5 a/c 3604525109623B 001-5029-521.42-10 1.14 9-5 a/c 3604529882811B 001-5029-521.42-10 1.14 9-5 a/c 3604529887652B 001-5029-521.42-10 1.14 9-5 a/c 36045237125858 001-5029-521.42-10 1.69 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-5029-521.42-10 9.39 Police Department Records Division Total. $2,090.17 Police Department Department Total: $12,455.46 CAPACITY PROVISIONING INC Inet Chgs-Fire Station 001-6010-522.42-12 172.00 COMMERCIAL CARD SOLUTIONS Lunch w/City Mgr-McKeen 001-6010-522.31-01 18.09 GREAT AMERICA LEASING CORP AUG COPIER LEASE 001-6010-522.45-31 213.03 PACIFIC OFFICE EQUIPMENT INC COMPUTERS,DP & WORD PROC. 001-6010-522.31-01 119.23 QWEST 9-5 a/c 3604525834211 B 001-6010-522.42-10 1.93 9-5 a/c 360423877817B 001-6010-522.42-10 1.59 9-5 a/c 3604525109623B 001-6010-522.42-10 1.59 9-5 a/c 3604529882811 B 001-6010-522.42-10 1.59 9-5 a/c 3604529887652B 001-6010-522.42-10 1.59 9-5 a/c 3604523712585B 001-6010-522.42-10 2.37 9-5 a/c 3604525834211 B 001-6010-522.42-11 0.55 9-5 a/c 360423877817B 001-6010-522.42-11 0.46 9-5 a/c 3604525109623B 001-6010-522.42-11 0.46 9-5 a/c 3604529882811 B 001-6010-522.42-11 0.46 9-5 a/c 3604529887652B 001-6010-522.42-11 0.46 9-5 a/c 3604523712585B 001-6010-522.42-11 0.68 UNITED PARCEL SERVICE Shipping Chgs pe 9-5. - 001-6010-522.42-10 10.10 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-6010-522.42-10 57.19 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-6010-522.42-10 5.88 Scan Chgs-August 001-6010-522.42-11 6.93 Fire Department Fire Administration Division Total: $616.18 Mike Sanders FLU SHOT 001-6020-522.41-50 30.00 Legend Data Systems, Inc. HELMET SHIELD 001-6020-522.31-11 408.47 OLYMPIC STATIONERS INC SUPPLIES 001-6020-522.31-01 17.03 QWEST 9-5 a/c 3604525834211B 001-6020-522.42-10 1.79 9-5 a/c 3604238778178 001-6020-522.42-10 1.48 9-5 a/c 3604525109623B 001-6020-522.42-10 1.48 9-5 a/c 3604529882811 B 001-6020-522.42-10 1.48 9-5 a/c 3604529887652B 001-6020-522.42-10 1.48 9-5 a/c 3604523712585B 001-6020-522.42-10 2.20 • SUNSET DO-IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 001-6020-522.31-02 29.22 L-12 Page 7 City of Port Angeles Date: 9/30/2009 City Council Expenditure Report From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount VERIZON WIRELESS 9-10 a/c 571099962-00001 001-6020-522.42-10 49.81 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-6020-522.42-10 2.61 Fire Department Fire Supression Division Total: $547.05 BRD FOR VOLUNTEER FIREFIGHTERS PENSION FUND 001-6021-522.49-01 270.00 COMMERCIAL CARD SOLUTIONS Sew Patches on Jacket -KB 001-6021-522.31-11 7.05 Legend Data Systems, Inc. HELMET SHIELD 001-6021-522.31-11 408.46 QWEST 9-5 a/c 3604525834211B 001-6021-522.42-10 0.14 9-5 a/c 3604238778178 001-6021-522.42-10 0.11 9-5 a/c 3604525109623B 001-6021-522.42-10 0.11 9-5 a/c 3604529882811 B 001-6021-522.42-10 0.11 9-5 a/c 3604529887652B 001-6021-522.42-10 0.11 9-5 a/c 3604523712585B 001-6021-522.42-10 0.17 SEAWESTERN INC CLOTHING & APPAREL 001-6021-522.31-11 1,983.45 Fire Department Fire Volunteers Division Total: $2,669.71 COMMERCIAL CARD SOLUTIONS Overtime Meal -Dubuc 001-6030-522.31-01 29.00 OLYMPIC PRINTERS INC BUSINESS CARDS 001-6030-522.31-01 52.03 PACIFIC OFFICE EQUIPMENT INC COMPUTERS,DP & WORD PROC. 001-6030-522.31-01 71.59 QWEST 9-5 a/c 3604525834211 B 001-6030-522.42-10 0.28 • 9-5 a/c 360423877817B 9-5 a/c 3604525109623B 001-6030-522.42-10 001-6030-522.42-10 0.23 0.23 9-5 a/c 3604529882811 B 001-6030-522.42-10 0.23 9-5 a/c 3604529887652B 001-6030-522.42-10 0.23 9-5 a/c 3604523712585B 001-6030-522.42-10 0.34 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 001-6030-522.42-10 57.39 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-6030-522.42-10 7.70 Fire Department Fire Prevention Division Total: $219.25 COMMERCIAL CARD SOLUTIONS Test Eval Lunch-Bogues 001-6040-522.31-01 53.71 Meals/Travel-Bogues 001-6040-522.43-10 15.84 QUILL CORPORATION PAPER (OFFICE,PRINT SHOP) 001-6040-522.31-01 96.14 QWEST 9-5 a/c 3604525834211B 001-6040-522.42-10 0.28 9-5 a/c 360423877817B 001-6040-522.42-10 0.23 9-5 a/c 3604525109623B 001-6040-522.42-10 0.23 9-5 a/c 3604529882811 B 001-6040-522.42-10 0.23 9-5 a/c 3604529887652B 001-6040-522.42-10 0.23 9-5 a/c 3604523712585B 001-6040-522.42-10 0.34 VERIZON WIRELESS 9-10 a/c 571099962-00001 001-6040-522.42-10 34.70 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-6040-522.42-10 1.43 Fire Department Fire Training Division Total: $203.36 MRS CLEAN EQUIP MAINT & REPAIR SERV 001-6050-522.31-01 91.01 EQUIP MAINT & REPAIR SERV 001-6050-522.31-20 92.75 •Fire Department Facilities Maintenance Division Total: $183.76 QWEST 9-5 a/c 3604525834211 B 001-6060-525.42-10 1.24 9-5 a/c 360423877817B 001-6060-525.42-10 1.02 L-13 Page 8 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report Page 9 From: 91512009 To: 9/25/2009 • Vendor Description Account'Number Invoice Amount QWEST 9-5 a/c 3604525109623B 001-6060-525.42-10 1.02 9-5 a/c 3604529882811 B 001-6060-525.42-10 1.02 9-5 a/c 3604529887652B 001-6060-525.42-10 1.02 9-5 a/c 3604523712585B 001-6060-525.42-10 1.53 Fire Department Emergency Management Division Total: $6.85 Fire Department Department Total: $4,446.16 CAPACITY PROVISIONING INC Inet Chgs-Dark Fiber 001-7010-532.42-10 108.40 COMMERCIAL CARD SOLUTIONS Maps -Rinehart 001-7010-532.31-01 82.38 COMMERCIAL OFFICE SYSTEMS SUPPLIES 001-7010-532.48-10 333.33 DEPARTMENT OF LICENSING RENEWAL P.E. 0044723 001-7010-532.49-01 116.00 GREAT AMERICA LEASING CORP AUG COPIER LEASE 001-7010-532.45-31 760.16 AUG COPIER LEASE 001-7010-532.45-31 65.02 APWA 2009 Fall Conference APWA FALL CONF - G CUTLER 001-7010-532.43-10 380.00 OLYMPIC STATIONERS INC FILE FOLDERS/BINDER CLIPS 001-7010-532.31-01 101.35 QWEST 9-5 a/c 3604525834211B 001-7010-532.42-10 4.27 9-5 a/c 3604238778178 001-7010-532.42-10 3.53 9-5 a/c 3604525109623B 001-7010-532.42-10 3.53 9-5 a/c 3604529882811 B 001-7010-532.42-10 3.53 9-5 a/c 3604529887652B 001-7010-532.42-10 3.53 9-5 a/c 3604523712585B 001-7010-532.42-10 5.25 • VERIZON WIRELESS 8-22 a/c 571136182-00001 001-7010-532.42-10 168.73 8-28 a/c 271138138-00002 001-7010-532.42-10 40.25 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-7010-532.42-10 80.45 Public Works -Gen Fnd Pub Wks Administration Division Total: $2,259.71 Public Works -Gen Fnd Department Total: $2,259.71 PEN PRINT INC ENVELOPES, PLAIN, PRINTED 001-8010-574.31-01 308.94 QWEST 9-5 a/c 3604525834211B 001-8010-574.42-10 0.41 9-5 a/c 360423877817B 001-8010-574.42-10 0.34 9-5 a/c 3604525109623B 001-8010-574.42-10 0.34 9-5 a/c 3604529882811 B 001-8010-574.42-10 0.34 9-5 a/c 3604529887652B 001-8010-574.42-10 0.34 9-5 a/c 3604523712585B 001-8010-574.42-10 0.51 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-8010-574.42-10 7.27 Parks & Recreation Parks Administration Division Total: $318.49 CAPACITY PROVISIONING INC Inet Chgs-Senior Center 001-8012-555.42-12 172.00 GREAT AMERICA LEASING CORP AUG COPIER LEASE 001-8012-555.45-31 171.55 QWEST 3604171942 Long Distance 001-8012-555.42-10 13.04 9-2 a/c 3604171942413B 001-8012-555.42-10 39.61 8-20 a/c 206T217227465B 001-8012-555.42-10 57.46 9-5 a/c 3604525834211 B 9-5 a/c 360423877817B 001-8012-555.42-10 001-8012-555.42-10 0.41 0.34 • 9-5 a/c 36045251096238 001-8012-555.42-10 0.34 L-14 Page 9 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report •From: 91512009 To: 9/25/2009 L-15 Page 10 Vendor Description Account Number Invoice Amount QWEST 9-5 a/c 3604529882811B 001-8012-555.42-10 0.34 9-5 a/c 3604529887652B 001-8012-555.42-10 0.34 9-5 a/c 3604523712585B 001-8012-555.42-10 0.51 9-14 a/c 3604577004947B 001-8012-555.42-10 40.99 9-5 a/c 3604529861819B 001-8012-555.42-10 42.87 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-8012-555.42-10 1.53 Parks & Recreation Senior Center Division Total: $541.33 AMERICAN RED CROSS -PA CERTS FOR LGT CLASS 001-8020-576.31-01 64.00 FIRST AID & SAFETY EQUIP. 001-8020-576.43-10 8.00 CAPACITY PROVISIONING INC Inet Chgs-Wm Shore Pool 001-8020-576.42-12 172.00 KIEFER & ASSOCIATES, ADOLPH SPORTING & ATHLETIC EQUIP 001-8020-576.34-01 35.90 MOORE MEDICAL CORPORATION FIRST AID & SAFETY EQUIP. 001-8020-576.31-07 145.10 OLYMPIC PRINTERS INC OFFICE SUPPLIES, GENERAL 001-8020-576.31-01 61.19 QWEST 9-5 a/c 3604525834211 B 001-8020-576.42-10 0.55 9-5 a/c 3604238778178 001-8020-576.42-10 0.46 9-5 a/c 3604525109623B 001-8020-576.42-10 0.46 9-5 a/c 3604529882811 B 001-8020-576.42-10 0.46 9-5 a/c 3604529887652B 001-8020-576.42-10 0.46 9-5 a/c 36045237125858 001-8020-576.42-10 0.68 • STAYWELL COMPANY, THE FIRST AID & SAFETY EQUIP. 001-8020-576.31-01 424.83 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-8020-576.42-10 0.33 Parks & Recreation William Shore Pool Division Total: $914.42 CAPACITY PROVISIONING INC Inet Chgs-Cemetery Office 001-8050-536.42-12 172.00 HEPBURN SUPERIOR CHEMICAL, COMMERCIAL,BULK 001-8050-536.31-20 70.95 NURSERY STOCK & SUPPLIES 001-8050-536.34-01 135.89 LAWN EQUIPMENT SUPPLY LAWN MAINTENANCE EQUIP 001-8050-536.31-20 221.03 NAPA AUTO PARTS BEARINGS (EXCEPT WHEEL) 001-8050-536.31-20 87.68 QWEST 9-5 a/c 3604525834211B 001-8050-536.42-10 0.28 9-5 a/c 360423877817B 001-8050-536.42-10 0.23 9-5 a/c 3604525109623B 001-8050-536.42-10 0.23 9-5 a/c 3604529882811 B 001-8050-536.42-10 0.23 9-5 a/c 3604529887652B 001-8050-536.42-10 0.23 9-5 a/c 3604523712585B 001-8050-536.42-10 0.34 SUNSET DO -IT BEST HARDWARE FASTENERS, FASTENING DEVS 001-8050-536.31-20 41.19 RENTAL/LEASE EQUIPMENT 001-8050-536.45-30 14.09 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-8050-536.31-20 21.55 UNITED PARCEL SERVICE Shipping Chgs pe 9-5 001-8050-536.42-10 5.19 VERIZON WIRELESS 8-28 a/c 271138138-00001 001-8050-536.42-10 79.07 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-8050-536.42-10 0.25 Parks & Recreation Ocean View Cemetery Division Total: $850.43 • ALLFORM WELDING INC HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 2,065.02 ANGELES MILLWORK & LUMBER CO HAND TOOLS ,POW&NON POWER 001 -8080-576.31-20 6.40 L-15 Page 10 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report %1W From: 91512009 To: 9/25/2009 • Vendor Description Account Number Invoice Amount ANGELES MILLWORK & LUMBER CO SUPPLIES 001-8080-576.31-20 37.20 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 42.43 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 2.15 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 17.32 JANITORIAL SUPPLIES 001-8080-576.31-20 9.75 CAPACITY PROVISIONING INC Inet Chgs-Vern Burton 001-8080-576.42-12 172.00 Inet Chgs-Park Facilities 001-8080-576.42-12 172.00 Inet Chgs-Park Cameras 001-8080-576.42-12 90.00 Inet Chgs-Carnegie 001-8080-576.42-12 172.00 COMMERCIAL CARD SOLUTIONS Bottled Water -Hanley 001-8080-576.31-01 57.60 Sport Supplies -Hanley 001-8080-576.31-20 62.87 Tennis Supplies -Hanley 001-8080-576.31-20 83.96 ESCI SECURITY, FIRE, SAFETY SERV 001-8080-576.43-10 133.33 FEI EVERETT 3023(FAMILIAN) AUTO & TRUCK MAINT. ITEMS 001-8080-576.31-20 110.20 OLYMPIC LAUNDRY & DRY CLEANERS Rags/Shop Towels 001-8080-576.31-01 -7.59 RAGS,SHOP TOWELS,WIPING 001-8080-576.31-01 15.18 RAGS,SHOP TOWELS,WIPING 001-8080-576.31-01 7.59 PARKER PAINT MFG CO INC PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 16.21 PAINTS, COATI NGS,WALLPAPE R 001-8080-576.31-20 32.48 PAINTS, COATI NGS,WALLPAPE R 001-8080-576.31-20 70.65 • PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 22.96 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 40.98 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 93.30 QWEST 9-5 a/c 3604525834211B 001-8080-576.42-10 1.38 9-5 a/c 360423877817B 001-8080-576.42-10 1.14 9-5 a/c 3604525109623B 001-8080-576.42-10 1.14 9-5 a/c 3604529882811 B 001-8080-576.42-10 1.14 9-5 a/c 3604529887652B 001-8080-576.42-10 1.14 9-5 a/c 3604523712585B 001-8080-576.42-10 1.69 SUNSET DO -IT BEST HARDWARE SUPPLIES 001-8080-576.31-01 9.84 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 9.05 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 10.42 MATERIAL HNDLING&STOR EQP 001-8080-576.35-01 18.25 SUPPLIES 001-8080-576.35-01 315.25 SUPPLIES 001-8080-576.35-01 23.40 RENTAL/LEASE EQUIPMENT 001-8080-576.45-30 21.14 SWAIN'S GENERAL STORE INC BROOM,BRUSH,MOP MFG MACH 001-8080-576.31-20 41.51 SUPPLIES 001-8080-576.31-20 29.13 SUPPLIES 001-8080-576.31-20 26.54 JANITORIAL SUPPLIES 001-8080-576.31-20 41.15 SUPPLIES 001-8080-576.31-20 52.48 • UNITED RENTALS NORTHWEST INC HARDWARE,AND ALLIED ITEMS 001-8080-576.35-01 83.67 L-16 Page 11 Date: 9/30/2009 INW City of Port Angeles City Council Expenditure Report •From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount UNITED RENTALS NORTHWEST INC HARDWARE,AND ALLIED ITEMS 001-8080-576.35-01 83.67 VERIZON WIRELESS 8-28 a/c 271138138-00004 001-8080-576.42-10 77.71 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-8080-576.42-10 0.40 XEROX CORPORATION RENTAULEASE EQUIPMENT 001-8080-576.45-31 39.03 RENTAULEASE EQUIPMENT 001-8080-576.45-31 39.04 Parks & Recreation Park Facilities Division Total: $4,455.30 Parks & Recreation Department Total: $7,079.97 ANGELES MILLWORK & LUMBER CO SUPPLIES 001-8112-555.31-20 34.76 SUPPLIES 001-8112-555.31-20 55.38 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8112-555.31-20 91.49 HARTNAGEL BUILDING SUPPLY INC HARDWARE,AND ALLIED ITEMS 001-8112-555.31-20 105.23 FASTENERS, FASTENING DEVS 001-8112-555.31-20 3.79 JIM'S REFRIGERATION SERVICE REFRIGERATION EQUIPMENT 001-8112-555.48-10 247.95 PARKER PAINT MFG CO INC PAINTS, COATI NGS,WALLPAPER 001-8112-555.31-20 201.65 QWEST 9-2 a/c 3604170786905B 001-8112-555.42-10 30.66 SWAIN'S GENERAL STORE INC SUPPLIES 001-8112-555.31-20 43.11 BRUSHES (NOT CLASSIFIED) 001-8112-555.31-20 20.02 Facilities Maintanance Senior Center Facilities Division Total: $834.04 •FEI FASTENAL INDUSTRIAL EVERETT 3023(FAMILIAN) HAND TOOLS ,POW&NON POWER001-8120-576.31-20 SUPPLIES 001-8120-576.31-20 56.42 50.11 SUPPLIES 001-8120-576.31-20 56.96 PART WORKS INC, THE HARDWARE,AND ALLIED ITEMS 001-8120-576.31-20 88.26 SUNSET DO-IT BEST HARDWARE PIPE FITTINGS 001-8120-576.31-20 8.20 Facilities Maintanance Pool Facilities Division Total: $259.95 AMSAN OLYMPIC SUPPLY ELECTRICAL CABLES & WIRES 001-8130-518.31-01 39.51 JANITORIAL SUPPLIES 001-8130-518.31-01 455.52 QWEST 9-5 a/c 36045258342116 001-8130-518.42-10 0.14 9-5 a/c 3604238778178 001-8130-518.42-10 0.11 9-5 a/c 3604525109623B 001-8130-518.42-10 0.11 9-5 a/c 3604529882811 B 001-8130-518.42-10 0.11 9-5 a/c 3604529887652B 001-8130-518.42-10 0.11 9-5 a/c 3604523712585B 001-8130-518.42-10 0.17 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-8130-518.31-01 12.73 HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 3.11 Facilities Maintanance Custodial/Janitorial Svcs Division Total: $511.62 AMSAN OLYMPIC SUPPLY PAPER & PLASTIC-DISPOSABL 001-8131-518.31-01 41.73 SUPPLIES 001-8131-518.31-20 204.98 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 001-8131-518.48-10 69.50 QWEST 8-16 a/c 206T355724768B 001-8131-518.42-10 57.46 8-20 a/c 206T813953623B 001-8131-518.42-10 53.45 • 9-2 a/c 3604175328784B 001-8131-518.42-10 39.61 9-5 a/c 3604525834211 B 001-8131-518.42-10 0.14 L-17 Page 12 AwCity of Port Angeles Date: 9/30/2009 City Council Expenditure Report From: 91512009 To: 912512009 • Vendor Description Account Number Invoice Amount QWEST 9-5 a/c 360423877817B 001-8131-518.42-10 0.11 PORT ANGELES CHAMBER OF COMM 9-5 a/c 3604525109623B 001-8131-518.42-10 0.11 9-5 a/c 3604529882811 B 001-8131-518.42-10 0.11 Lodging Excise Tax 9-5 a/c 3604529887652B 001-8131-518.42-10 0.11 9-5 a/c 3604523712585B 001-8131-518.42-10 0.17 SUNSET DO -IT BEST HARDWARE JANITORIAL SUPPLIES 001-8131-518.31-20 16.64 THURMAN SUPPLY SUPPLIES 001-8131-518.31-20 53.17 ANGELES MILLWORK & LUMBER CO PLUMBING EQUIP FIXT,SUPP 001-8131-518.31-20 26.28 WASHINGTON (DIS), STATE OF Scan Chgs-August 001-8131-518.42-10 2.42 Facilities Maintanance Central Svcs Facilities Division Total: $565.99 BLAKE SAND & GRAVEL INC Facilities Maintanance Department Total: $2,171.60 Page 13 General Fund Fund Total: $90,756.66 PA DOWNTOWN ASSN OUR COMM AT WRK PROJECT 101-1430-557.49-90 4,542.80 PORT ANGELES CHAMBER OF COMM 09 MKTG & MEDIA CAMPAIGN 101-1430-557.50-83 15,833.97 09 MKTG & MEDIA CAMPAIGN 101-1430-557.50-83 43,195.37 Lodging Excise Tax Lodging Excise Tax Division Total. $63,572.14 Lodging Excise Tax Department Total: $63,572.14 Lodging Excise Tax Fund Fund Total: $63,572.14 AMSAN OLYMPIC SUPPLY PAPER & PLASTIC-DISPOSABL 102-7230-542.31-01 41.73 • ANGELES MILLWORK & LUMBER CO ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 27.21 BUILDER'S SUPPLIES 102-7230-542.31-20 905.68 BRUSHES (NOT CLASSIFIED) 102-7230-542.35-01 9.21 BLAKE SAND & GRAVEL INC SUPPLIES 102-7230-542.31-20 38.59 BOB'S SCREENING SERVICE MISCELLANEOUS SERVICES 102-7230-542.48-10 3,859.04 CAPACITY PROVISIONING INC Inet Chgs-Corp Yard 102-7230-542.42-12 172.00 CLINICARE OF PORT ANGELES INC BREATH TEST - B FLORES 102-7230-542.49-90 30.00 COMMERCIAL CARD SOLUTIONS Bottled Water -Hanley 102-7230-542.31-01 57.60 ESCI SECURITY, FIRE,SAFETY SERV 102-7230-542.43-10 133.33 FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 17.24 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 199.69 GRECOR CONSTRUCTION CONSTRUCTION SERVICES,HEA 102-7230-542.48-10 20,719.66 L & L TOOL SPECIALTIES EQUIP MAINT & REPAIR SERV 102-7230-542.35-01 168.13 MACHINERY & HEAVY HRDWARE 102-7230-542.35-01 36.81 LAKESIDE INDUSTRIES INC SUPPLIES 102-7230-542.31-20 61.25 SUPPLIES 102-7230-542.31-20 78.37 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 972.88 SUPPLIES 102-7230-542.31-20 192.52 SUPPLIES 102-7230-542.31-20 126.07 ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 264.66 ROAD/HWY MAT NONASPHALTIC 102-7230-542.31-20 195.45 SUPPLIES 102-7230-542.31-20 283.88 • SUPPLIES 102-7230-542.31-20 32.74 L-18 Page 13 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report • wriow From: 91512009 To: 9/25/2009 Vendor Description . Account Number Invoice Amount LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 1,744.67 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 255.51 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 271.31 SUPPLIES 102-7230-542.31-20 301.03 SUPPLIES 102-7230-542.31-20 60.15 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 2,191.59 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 890.34 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 396.86 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 448.16 LINCOLN INDUSTRIAL CORP METALS, BARS, PLATES, RODS 102-7230-542.31-20 230.37 GUY WEHR CDL DRIVE TEST FEE FOR GU 102-7230-542.49-90 100.00 NEW CDL LICENSE FEE FOR G 102-7230-542.49-90 40.00 MORNINGSIDE BUILDING MAINT&REPAIR SER 102-7230-542.41-50 84.81 NAPA AUTO PARTS SUPPLIES 102-7230-542.31-01 11.80 SUPPLIES 102-7230-542.31-01 23.25 OLYMPIC STATIONERS INC SUPPLIES 102-7230-542.31-01 47.32 PARKER PAINT MFG CO INC PAINTS,COATINGS,WALLPAPER 102-7230-542.31-25 45.32 POINTS SHARP STEEL INC SUPPLIES 102-7230-542.35-01 55.28 PORT ANGELES POWER EQUIPMENT • SUPPLIES SUPPLIES 102-7230-542.31-01 102-7230-542.35-01 37.46 200.23 QWEST 9-5 a/c 3604525834211 B 102-7230-542.42-10 0.69 9-5 a/c 360423877817B 102-7230-542.42-10 0.57 9-5 a/c 3604525109623B 102-7230-542.42-10 0.57 9-5 a/c 3604529882811B 102-7230-542.42-10 0.57 9-5 a/c 3604529887652B 102-7230-542.42-10 0.57 9-5 a/c 3604523712585B 102-7230-542.42-10 0.85 SUNSET DO -IT BEST HARDWARE FASTENERS, FASTENING DEVS 102-7230-542.31-25 5.65 SUPPLIES 102-7230-542.31-25 2.56 SUPPLIES 102-7230-542.35-01 36.56 TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 143.65 VERIZON WIRELESS 8-28 a/c 271138138-00004 102-7230-542.42-10 116.24 WASHINGTON (DIS), STATE OF Scan Chgs-August 102-7230-542.42-10 6.55 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 102-7230-542.45-31 39.06 RENTAL/LEASE EQUIPMENT 102-7230-542.45-31 39.05 Public Works -Street Street Division Total: $36,452.34 Public Works -Street Department Total: $36,452.34 Street Fund Fund Total: $36,452.34 QWEST 9-5 a/c 3604525834211B 103-1511-558.42-10 0.07 9-5 a/c 3604238778178 103-1511-558.42-10 0.06 • 9-5 a/c 3604525109623B 9-5 a/c 36045298828118 103-1511-558.42-10 103-1511-558.42-10 0.06 0.06 9-5 a/c 3604529887652B 103-1511-558.42-10 0.06 L- 1.9 Page 14 Page 15 AribRok City of Port Angeles Date: 9/30/2009 City Council Expenditure Report From: 91512009 To: 9/25/2009 • Vendor Description Account Number Invoice Amount QWEST 9-5 a/c 3604523712585B 103-1511-558.42-10 0.08 WASHINGTON (DIS), STATE OF COMPUTERS,DP & WORD PROC. 103-1511-558.48-02 26.00 Economic Development Economic Development Division Total: $26.39 Economic Development Department Total: $26.39 Economic Development Fund Total: $26.39 QWEST 9-5 a/c 3604525834211 B 106-1512-558.42-10 0.14 9-5 a/c 360423877817B 106-1512-558.42-10 0.11 9-5 a/c 3604525109623B 106-1512-558.42-10 0.11 9-5 a/c 3604529882811 B 106-1512-558.42-10 0.11 9-5 a/c 3604529887652B 106-1512-558.42-10 0.11 9-5 a/c 3604523712585B 106-1512-558.42-10 0.17 WASHINGTON (DIS), STATE OF COMPUTERS,DP & WORD PROC. 106-1512-558.31-60 1,151.14 Scan Chgs-August 106-1512-558.42-10 5.32 Economic Development Archaeologist Division Total: $1,157.21 Economic Development Department Total: $1,157.21 Cultural Resources Fund Total: $1,157.21 CAPACITY PROVISIONING INC Inet Chgs-PenCom 107-5160-528.42-10 165.00 CENTURYTEL 9-6 a/c 300509854 107-5160-528.42-11 96.69 9-6 a/c 300539444 107-5160-528.42-11 85.60 9-6 a/c 406063845 107-5160-528.42-11 160.22 • COMMERCIAL CARD SOLUTIONS Headset-Romberg 107-5160-528.35-01 112.75 System B/Up-Rcvry-Romberg 107-5160-528.48-10 69.73 GLOBALSTAR USA 8-16 a/c 1.50018859 107-5160-528.42-10 41.83 NEW WORLD SYSTEMS MSP UPGRADE-MOBILE SOFTWA 107-5160-594.65-10 4,476.92 TRVL EXP 8\17 - 8\21\2009 107-5160-594.65-10 1,756.10 MSP UPGRADE TRVL EXPENSES 107-5160-594.65-10 940.72 TRVL EXP L WELCH/W WOODS 107-5160-594.65-10 2,834.57 DATA CONVERSION-DELIVERY 107-5160-594.65-10 3,750.00 DATA FILE CONVERSION ASSI 107-5160-594.65-10 2,250.00 OLYMPIC STATIONERS INC COPY PAPER' 107-5160-528.31-01 105.58 PENINSULA DAILY NEWS COMM OFFICER CLASSIFIED A 107-5160-528.44-10 204.75 QUILL CORPORATION NOTEPADS, PENS & CD ENVEL 107-5160-528.31-01 47.32 QWEST 8-23 a/c 206T411918873B 107-5160-528.42-10 57.46 9-5 a/c 3604525834211 B 107-5160-528.42-10 3.72 9-5 a/c 360423877817B 107-5160-528.42-10 3.07 9-5 a/c 3604525109623B 107-5160-528.42-10 3.07 9-5 a/c 3604529882811 B 107-5160-528.42-10 3.07 9-5 a/c 3604529887652B 107-5160-528.42-10 3.07 9-5 a/c 3604523712585B 107-5160-528.42-10 4.58 9-2 a/c 360ZO20380301B 107-5160-528.42-11 923.84 VERIZON WIRELESS COMMUNICATIONS/MEDIA SERV 107-5160-528.42-10 171.18 • WASHINGTON (DIS), STATE OF Scan Chgs-August 107-5160-528.42-10 69.16 L-20 Page 15 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report •From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount WESTEK MARKETING STANCIL RECORDER MOVE 107-5160-528.48-10 542.00 Pencom Pencom Division Total: $18,882.00 Pencom Department Total: $18,882.00 Pencom Fund Fund Total: $18,882.00 Mr. Jonathan Hall RFD SOCCER FEE 174-8221-347.60-20 44.00 QWEST 9-5 a/c 3604525834211 B 174-8221-574.42-10 0.14 9-5 a/c 360423877817B 174-8221-574.42-10 0.11 9-5 a/c 3604525109623B 174-8221-574.42-10 0.11 9-5 a/c 3604529882811 B 174-8221-574.42-10 0.11 9-5 a/c 3604529887652B 174-8221-574.42-10 0.11 9-5 a/c 36045237125858 174-8221-574.42-10 0.17 WASHINGTON (DIS), STATE OF Scan Chgs-August 174-8221-574.42-10 1.31 Recreation Activities Sports Programs Division Total: $46.06 AT&T MOBILITY 8-26 a/c 994753890 174-8222-574.42-10 15.26 QWEST 9-5 a/c 3604525834211 B 174-8222-574.42-10 0.14 9-5 a/c 360423877817B 174-8222-574.42-10 0.11 9-5 a/c 3604525109623B 174-8222-574.42-10 0.11 9-5 a/c 3604529882811 B 174-8222-574.42-10 0.11 9-5 a/c 3604529887652B 174-8222-574.42-10 0.11 • 9-5 a/c 3604523712585B 174-8222-574.42-10 0.17 WASHINGTON (DIS), STATE OF Scan Chgs-August 174-8222-574.42-10 3.39 Recreation Activities Special Events Division Total. $19.40 ALBERTSONS INC SUPPLIES 174-8224-574.31-01 140.12 AMSAN OLYMPIC SUPPLY SUPPLIES 174-8224-574.31-01 65.71 GUERRA, JOE DJ DANCE 174-8224-574.41-50 300.00 PORT ANGELES CITY TREASURER Printer Ink-Mozingo 174-8224-574.31-01 38.99 Day Camp Supplies-Mozingo 174-8224-574.31-01 34.37 QWEST 9-5 a/c 3604525834211 B 174-8224-574.42-10 0.14 9-5 a/c 360423877817B 174-8224-574.42-10 0.11 9-5 a/c 3604525109623B 174-8224-574.42-10 0.11 9-5 a/c 3604529882811 B 174-8224-574.42-10 0.11 9-5 a/c 36045298876528 174-8224-574.42-10 0.11 9-5 a/c 3604523712585B 174-8224-574.42-10 0.17 WASHINGTON (DIS), STATE OF Scan Chgs-August 174-8224-574.42-10 0.50 Recreation Activities Youth/Family Programs Division Total: $580.44 Recreation Activities Department Total: $645.90 Recreational Activities Fund Total: $645.90 COLUMBIA TELECOMMUNICATIONS COR NETWORK NEEDS 310-7919-594.41-50 2,622.02 Capital Projects -Pub Wks GF -Pub Wks Projects Division Total: $2,622.02 NORTHWESTERN TERRITORIES INC INSPECTION/TESTING 310-7930-595.65-10 67.50 • OLYMPIC PRINTERS INC PROJECT MANUALS 310-7930-595.65-10 164.77 PROJ MANUAL BOOKS 310-7930-595.65-10 513.82 L-21 Page 16 Date: 9/30/2009 lrww City of Port Angeles City Council Expenditure Report From: 91512009 To: 9/25/2009 • Vendor Description Account Number Invoice Amount ZENOVIC & ASSOCIATES CONSTRUCTION SURVEYING 310-7930-595.65-10 3,733.80 Capital Projects -Pub Wks GF -Street Projects Division Total. $4,479.89 Capital Projects -Pub Wks Department Total: $7,101.91 Capital Improvement Fund Total: $7,101.91 ALMETEK INDUSTRIES, INC ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -14.05 AMERICAN SAFETY UTILITY CORP ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -9.40 BPA -POWER WIRES August Power Wire -EFT 401-0000-213.10-00 1,267,470.00 August Power Wire -EFT 401-0000-213.10-00 163,956.00 C & H DISTRIBUTORS LLC ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -18.87 HARDWARE,AND ALLIED ITEMS 401-0000-237.00-00 -26.85 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 7,602.72 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 58.09 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 256.41 FARWEST LINE SPECIALTIES ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -15.54 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 173.94 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 6,881.23 FASTENERS, FASTENING DEVS 401-0000-141.40-00 346.88 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 888.88 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 1,411.37 BEVEGNI, JOSEPH J UB CR REFUND -FINALS 401-0000-122.10-99 85.98 BLAYLOCK, ZACHARIAH F UB CR REFUND -FINALS 401-0000-122.10-99 33.43 BOWCUTT, JAMES W UB CR REFUND -FINALS 401-0000-122.10-99 62.77 CARR, COURTNEY E UB CR REFUND -FINALS 401-0000-122.10-99 16.36 COTTRELL, ELIZABETH UB CR REFUND -FINALS 401-0000-122.10-99 111.22 EBISCH, ROBERT L UB CR REFUND -FINALS 401-0000-122.10-99 46.25 FEATHER, KERRIN M UB CR REFUND -FINALS 401-0000-122.10-99 98.91 GOYNE, ALLEN J UB CR REFUND -FINALS 401-0000-122.10-99 99.42 GUSOSKEY, WILLIAM C UB CR REFUND -FINALS 401-0000-122.10-99 52.06 HANMEN, AMBER E UB CR REFUND -FINALS 401-0000-122.10-99 189.50 KELLY, JORDAN UB CR REFUND -FINALS 401-0000-122.10-99 39.08 KIRK, MARK UB CR REFUND -FINALS 401-0000-122.10-99 28.01 KITCHEN, CREE N UB CR REFUND -FINALS 401-0000-122.10-99 47.03 KORPINEN, RICHARD A UB CR REFUND -FINALS 401-0000-122.10-99 70.66 LARSON, DAVID N UB CR REFUND -FINALS 401-0000-122.10-99 49.91 MACCARTNEY, SANDRA OVERPAYMENT -2202 W 16TH 401-0000-122.10-99 24.65 MCCURDY, RANDY S UB CR REFUND -FINALS 401-0000-122.10-99 110.81 MEADOWS, HUBERTA J UB CR REFUND -FINALS 401-0000-122.10-99 161.65 MEYRICK, ASHLEY D UB CR REFUND -FINALS 401-0000-122.10-99 174.02 MOORMAN, KRISTENE K OVERPAYMENT -607 MILWAUKEE 401-0000-122.10-99 1.04 MORTON, LOYCE W (BILL) MANUAL DEPOSIT REFUND 401-0000-122.10-99 250.00 NOONAN, JOHN EARL UB CR REFUND -FINALS 401-0000-122.10-99 9.96 NORBY, DUANE UB CR REFUND -FINALS 401-0000-122.10-99 263.60 L-22 Page 17 • C7 Date; 9/30/2009 City of Port Angeles City Council Expenditure Report •From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount PARKER, CHARLES THOMAS UB CR REFUND -FINALS 401-0000-122.10-99 52.76 POLLAK, CHRISTINE A UB CR REFUND -FINALS 401-0000-122.10-99 7.28 PROPERTIES BY LANDMARK INC OVERPAYMENT -110 E 10TH ST 401-0000-122.10-99 120.82 REEVES, JOSHUA W & AMBER M UB CR REFUND -FINALS 401-0000-122.10-99 147.67 REYES, BIRGIT E OVERPAYMENT -1410 W 6TH ST 401-0000-122.10-99 129.33 ROBERTS, SHERRY OVERPAYMENT -2308 FRANCIS 401-0000-122.10-99 28.90 SPRINGOB, SARAH L UB CR REFUND -FINALS 401-0000-122.10-99 89.57 WISE, LINDA L UB CR REFUND -FINALS 401-0000-122.10-99 4.20 WOODS, KARINDA S UB CR REFUND -FINALS 401-0000-122.10-99 108.05 NFPA-SUBSCRIPTIONS PUBLICATION/AUDIOVISUAL 401-0000-237.00-00 -12.79 PUD #1 OF CLALLAM COUNTY LUMBER& RELATED PRODUCTS 401-0000-141.40-00 541.26 SUPPLEMENTAL SERVICES INC OFFICE SUPPLIES, GENERAL 401-0000-237.00-00 -5.49 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 -1,221.97 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 254.52 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 3,978.61 ELECTRICAL CABLES & WIRES 401-0000-141.40-00 6,650.43 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 162.47 Division Total: $1,462,022.75 Department Total: $1,462,022.75 • CAPACITY PROVISIONING INC Inet Chgs-Light-Engineers 401-7111-533.42-12 225.24 PENINSULA DAILY NEWS AUG COPIER LEASE 401-7111-533.44-10 31.82 QWEST 9-5 a/c 3604525834211 B 401-7111-533.42-10 0.41 9-5 a/c 360423877817B 401-7111-533.42-10 0.34 9-5 a/c 3604525109623B 401-7111-533.42-10 0.34 9-5 a/c 3604529882811 B 401-7111-533.42-10 0.34 9-5 a/c 3604529887652B 401-7111-533,42-10 0.34 9-5 a/c 3604523712585B 401-7111-533.42-10 0.51 WASHINGTON (DIS), STATE OF Scan Chgs-August 401-7111-533.42-10 1.13 Public Works -Electric Engineering -Electric Division Total: $260.47 CAPACITY PROVISIONING INC Inet Chgs-LT-Resource Mgt 401-7120-533.42-12 225.24 COLUMBIA TELECOMMUNICATIONS COR NETWORK NEEDS 401-7120-533.41-50 3,575.48 COMPLETE LINE, THE ERGONOMIC CHAIR 401-7120-533.31-01 513.98 FCS GROUP ELEC RATE STUDY 401-7120-533.41-50 3,210.00 MARSH MUNDORF PRATT SULLIVAN WPAG 2009 401-7120-533.49-01 845.61 OWEST 9-5 a/c 3604525834211 B 401-7120-533.42-10 0.41 9-5 a/c 360423877817B 401-7120-533.42-10 0.34 9-5 a/c 3604525109623B 401-7120-533.42-10 0.34 9-5 a/c 3604529882811 B 401-7120-533.42-10 0.34 9-5 a/c 3604529887652B 401-7120-533.42-10 0.34 •WASHINGTON (DIS), STATE OF 9-5 a/c 3604523712585B Scan Chgs-August 401-7120-533.42-10 401-7120-533.42-10 0.51 40.74 Public Works -Electric Power Systems Division Total. $8,413.33 L-23 Page 18 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report Page 19 From: 91512009 To: 9/25/2009 • Vendor Description Account Number Invoice Amount ALMETEK INDUSTRIES, INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 181.21 AMERICAN SAFETY UTILITY CORP ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 157.54 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 121.31 ANGELES MILLWORK & LUMBER CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 28.30 BRICKS & CLAY PRODUCTS 401-7180-533.34-02 38.48 BAXTER AUTO PARTS #15 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 42.28 PAINTS, COATI NGS,WALLPAPER 401-7180-533.34-02 650.40 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 24.03 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 9.76 BLAKE SAND & GRAVEL INC Topsoil 401-7180-533.31-20 51.71 BUILDERS HARDWARE & SUPPLY CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 392.19 C & H DISTRIBUTORS LLC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 243.41 HARDWARE,AND ALLIED ITEMS 401-7180-533.35-01 346.47 CAPACITY PROVISIONING INC Inet Chgs-Light Ops 401-7180-533.42-12 448.95 CAPTAIN T'S FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 71.54 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 38.16 PLASTICS 401-7180-533.34-02 18.05 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 63.72 BROOM,BRUSH,MOP MFG MACH 401-7180-533.34-02 168.02 ELECTRICAL EQUIP & SUPPLY 401-.7180-533.35-01 379.40 CLINICARE OF PORT ANGELES INC DOT PHYSICAL - B WAHTO 401-7180-533.49-90 85.00 COMMERCIAL CARD SOLUTIONS Safety Glasses -Light Ops 401-7180-533.31-01 103.41 Bottled Water-Hairell 401-7180-533.34-02 124.00 Answering Svc-Hairell 401-7180-533.34-02 6.25 Shop Towels-Hairell 401-7180-533.34-02 424.39 Direct TV- Satellite -Lt 401-7180-533.42-10 79.99 Credit to Paypal-Hairell 401-7180-533.43-10 -206.00 CRASH SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 204.66 ESCI SECURITY,FIRE,SAFETY SERV 401-7180-533.43-10 1,789.00 FARWEST LINE SPECIALTIES ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 200.44 GREAT AMERICA LEASING CORP AUG COPIER LEASE 401-7180-533.45-31 186.66 RENTAL OR LEASE SERVICES 401-7180-533.45-31 42.43 HARTNAGEL BUILDING SUPPLY INC PRODUCTION&MANUFACTURING 401-7180-533.34-02 5.79 HUGHES UTILITIES LTD FASTENERS, FASTENING DEVS 401-7180-533.34-02 -173.44 LINCOLN INDUSTRIAL CORP ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 238.48 PW CONSTRUCTION & RELATED 401-7180-533.34-02 108.40 MATCO TOOLS HOSP SURG ACCES & SUNDRIS 401-7180-533.35-01 14.09 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 14.09 MORNINGSIDE BUILDING MAINT&REPAIR SER 401-7180-533.41-50 254.42 NEWARK (NONE VISUAL EDUCATION EQUIPMNT 401-7180-533.34-02 220.62 NFPA-SUBSCRIPTIONS PUBLICATION/AUDIOVISUAL 401-7180-533.43-10 164.99 • NORTH COAST ELECTRIC COMPANY ELECTRICAL CABLES & WIRES 401-7180-533.34-02 -444.54 L-24 Page 19 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report • From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount NORTH COAST ELECTRIC COMPANY PW CONSTRUCTION & RELATED 401-7180-533.34-02 129.52 POWER GENERATION EQUIPMEN401-7180-533.34-02 489.97 NORTHWEST PUBLIC POWER ASSN SECURITY,FIRE,SAFETY SERV 401-7180-533.43-10 275.00 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 64.42 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 64.42 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 64.42 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 64.42 OLYMPIC SYNTHETIC PRODUCTS MATERIAL HNDLING&STOR EQP 401-7180-533.34-02 91.81 PARKER PAINT MFG CO INC PAINTS,COATINGS,WALLPAPER 401-7180-533.34-02 36.36 PARSINEN LANDSCAPE MAINT INC Landscape Maint-August 401-7180-533.41-50 2,413.42 PENINSULA TRUCK LINES SHIPPING AND HANDLING 401-7180-533.42-10 124.26 PORT ANGELES CITY TREASURER Balloons/Fair-Wahto 401-7180-533.31-01 47.70 PUD #1 OF CLALLAM COUNTY LUMBER& RELATED PRODUCTS 401-7180-533.34-02 25.32 MISC PROFESSIONAL SERVICE 401-7180-533.41-50 67.46 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 432.13 COMPUTERS,DP & WORD PROC. 401-7180-533.31-01 169.73 COMPUTERS,DP & WORD PROC. 401-7180-533.31-01 79.99 QWEST 9-2 a/c 206ZO20411942B 401-7180-533.42-10 65.05 9-2 a/c 3604178095336B 401-7180-533.42-10 42.87 • 975 a/c 3604526236776B 401-7180-533.42-10 42.06 9-5 a/c 3604529541353B 401-7180-533.42-10 39.61 9-5 a/c 3604525834211 B 401-7180-533.42-10 3.31 9-5 a/c 360423877817B 401-7180-533.42-10 2.73 9-5 a/c 3604525109623B 401-7180-533.42-10 2.73 9-5 a/c 3604529882811 B 401-7180-533.42-10 2.73 9-5 a/c 36045298876526 401-7180-533.42-10 2.73 9-5 a/c 3604523712585B 401-7180-533.42-10 4.07 9-14 a/c 3604574717777B 401-7180-533.42-10 40.69 9-16 a/c 206T23881998B 401-7180-533.42-10 54.54 9-16 a/c 206T326157000B 401-7180-533.42-10 54.54 9-16 a/c 206T323879996B 401-7180-533.42-10 54.54 RADIOSHACK ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 60.68 ROHLINGER ENTERPRISES INC EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 525.74 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 579.94 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 758.80 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 765.98 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 303.52 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 515.72 SCHWEITZER ENGINEERING LABS DATA PROC SERV &SOFTWARE 401-7180-533.34-02 585.36 SEARS COMMERCIAL ONE • SECURITY SERVICE NW, INC MACHINERY & HEAVY HRDWARE COMMUNICATIONS/MEDIA SERV 401-7180-533.35-01 401-7180-533.41-50 39.07 600.00 SHAKESPEARE COMPOSITES ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 131.89 L-25 Page 20 Page 21 City of Port Angeles City Council Expenditure Report From: 91512009 To: 9/25/2009 Date: 9/30/2009 • Vendor Description Account Number Invoice Amount PIPE FITTINGS SUNSET DO -IT BEST HARDWARE FASTENERS, FASTENING DEVS 401-7180-533.34-02 7.28 402-0000-141.40-00 1,266.25 FASTENERS, FASTENING DEVS 401-7180-533.34-02 70.49 3,988.44 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 33.35 GASES CONT.EQUIP:LAB,WELD 401-7180-533.34-02 69.26 MEMBERSHIP - G CUTLER 402-7380-534.49-01 FASTENERS, FASTENING DEVS 401-7180-533.34-02 1.73 402-7380-534.31-01 41.74 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 24.05 703.38 ANGELES ELECTRIC INC HARDWARE,AND ALLIED ITEMS 401-7180-533.34-02 7.50 ANGELES MACHINE WORKS INC SUPPLIES ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 0.43 SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 14.31 402-7380-534.31-20 86.18 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 217.86 77.56 • ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 401.07 SUPPLEMENTAL SERVICES INC OFFICE SUPPLIES, GENERAL 401-7180-533.34-02 70.84 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 78.73 UNITED PARCEL SERVICE Shipping Chgs pe 9-5 401-7180-533.42-10 53.24 UNITED RENTALS NORTHWEST INC HAND TOOLS ,POW&NON POWER 401-7180-533.34-02 97.56 VERIZON WIRELESS 8-28 a/c 271138138-00003 401-7180-533.42-10 61.41 WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 1,566.64 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 213.57 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 341.44 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 183.88 • ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 778.73 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 89.75 WASHINGTON (DIS), STATE OF Scan Chgs-August . 401-7180-533.42-10 17.53 WESTERN SYSTEMS, INC PW CONSTRUCTION & RELATED 401-7180-533.34-02 2,451.79 Public Works -Electric Electric Operations Division Total: $23,689.75 Public Works -Electric Department Total: $32,363.55 Page 21 Electric Utility Fund Fund Total: $1,494,386.30 CARUS PHOSPHATES, INC WATER&SEWER TREATING CHEN402-0000-237.00-00 -506.61 FEI EVERETT 3023(FAMILIAN) PIPE FITTINGS 402-0000-141.40-00 313.78 FOWLER COMPANY, H D PIPE AND TUBING 402-0000-141.40-00 1,266.25 PIPE FITTINGS 402-0000-141.40-00 3,988.44 Division Total: $5,061.86 Department Total: $5,061.86 AMERICAN WATER WORKS ASSN MEMBERSHIP - G CUTLER 402-7380-534.49-01 190.00 AMSAN OLYMPIC SUPPLY PAPER & PLASTIC-DISPOSABL 402-7380-534.31-01 41.74 ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 703.38 ANGELES ELECTRIC INC ELECTRICAL EQUIP & SUPPLY 402-7380-534.31-20 86.72 ANGELES MACHINE WORKS INC SUPPLIES 402-7380-534.48-10 265.58 BLAKE SAND & GRAVEL INC SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 77.56 Topsoil 402-7380-534.31-20 86.18 Topsoil 402-7380-534.31-20 77.56 • SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 51.71 L-26 Page 21 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report •From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount CAPACITY PROVISIONING INC Inet Chgs-Water 402-7380-534.42-12 356.82 CARUS PHOSPHATES, INC WATER&SEWER TREATING CHEIV402-7380-534.31-05 6,537.62 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP &SUPPLY 402-7380-534.35-01 45.66 COMMERCIAL CARD SOLUTIONS Various flavors of pop-DL 402-7380-534.31-01 13.58 Pizzas-Lafferty 402-7380-534.31-01 82.88 CSK AUTO INC (SCHUCK'S) HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 54.18 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 402-7380-534.41-50 27.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 330.00 ESCI SECURITY, FIRE,SAFETY SERV 402-7380-534.43-10 133.33 ESRI INC SUPPLIES 402-7380-534.31-60 2,200.09 FOWLER COMPANY, H D SUPPLIES 402-7380-534.31-20 64.55 Mike Puntenney Comp Programming Books 402-7380-534.31-01 217.10 OLYMPIC STATIONERS INC SUPPLIES 402-7380-534.31-01 37.05 PENINSULA DAILY NEWS WATER TP OPERATOR 1/II 402-7380-534.44-10 338.75 LEGAL ADS 402-7380-534.44-10 13.74 POINTS SHARP STEEL INC HARDWARE,AND ALLIED ITEMS 402-7380-534.35-01 36.86 PORT ANGELES CITY TREASURER Meals/Ferry-Becker 402-7380-534.43-10 34.70 PUD #1 OF CLALLAM COUNTY Reservior Rd 402-7380-534.47-10 35.40 QWEST 8-23 a/c 206T411255315B 402-7380-534.42-10 64.59 • 9-2 a/c 3604175079758B 402-7380-534.42-10 39.61 9-5 a/c 3604525834211 B 402-7380-534.42-10 0.83 9-5 a/c 360423877817B 402-7380-534.42-10 0.68 9-5 a/c 3604525109623B 402-7380-534.42-10 0.68 9-5 a/c 3604529882811 B 402-7380-534.42-10 0.68 9-5 a/c 3604529887652B 402-7380-534.42-10 0.68 9-5 a/c 3604523712585B 402-7380-534.42-10 1.02 9-10 a/c 360Z 1 00240955B 402-7380-534.42-10 415.25 SUNSET DO-IT BEST HARDWARE PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 80.26 SUPPLIES 402-7380-534.31-20 39.38 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 17.73 SUPPLIES 402-7380-534.35-01 4.35 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP. 402-7380-534.31-20 48.64 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 25.84 SUPPLIES 402-7380-534.31-20 6.08 FOODS: PERISHABLE 402-7380-534.31-20 39.70 NURSERY STOCK & SUPPLIES 402-7380-534.31-20 8.61 SUPPLIES 402-7380-534.35-01 18.18 THURMAN SUPPLY PIPE FITTINGS 402-7380-534.31-20 51.05 PIPE AND TUBING 402-7380-534.31-20 48.06 PIPE AND TUBING PIPE AND TUBING 402-7380-534.31-20 402-7380-534.31-20 56.78 20.43 TWISS ANALYTICAL LABORATORIES TESTI NG&CALI B RATION SERVI 402-7380-534.41-50 145.00 L-27 Page 22 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report WPWW From: 91512009 To: 9/25/2009 • Vendor Description Account Number Invoice Amount TWISS ANALYTICAL LABORATORIES TESTING&CALIBRATION SERVI 402-7380-534.41-50 22.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 165.00 TESTI NG&CALI B RATION SERVI 402-7380-534.41-50 165.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 165.00 USA BLUEBOOK SUPPLIES 402-7380-534.31-20 373.86 BAINBRIDGE ASSOCIATES, INC PW CONSTRUCTION & RELATED 402-7380-534.31-20 1,214.81 VERIZON WIRELESS 8-28 a/c 271138138-00005 402-7380-534.42-10 120.14 WASHINGTON (DIS), STATE OF Scan Chgs-August 402-7380-534.42-10 17.27 XEROX CORPORATION RENTAULEASE EQUIPMENT 402-7380-534.45-31 39.06 t RENTAULEASE EQUIPMENT 402-7380-534.45-31 39.06 Public Works -Water Water Division Total: $15,595.05 CSK AUTO INC (SCHUCK-S) Public Works -Water Department Total: $15,595.05 ESCI Water Fund Fund Total: $20,656.91 NCL NORTH CENTRAL LABORATORIES CHEMICAL, COMMERCIAL,BULK 403-0000-237.00-00 -80.10 FEI EVERETT 3023(FAMILIAN) CHEMICAL, COMMERCIAL,BULK 403-0000-237.00-00 -15.05 PIPE FITTINGS Division Total: -$95.15 SUPPLIES Department Total: -$95.15 ADS EQUIPMENT INC PUMPS & ACCESSORIES 403-7480-535.31-20 1,739.00 ANGELES MILLWORK & LUMBER CO JANITORIAL SUPPLIES 403-7480-535.31-01 13.82 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 29.70 FLOOR COVERING, INSTALLED 403-7480-535.45-30 41.73 RENTAULEASE EQUIPMENT 403-7480-535.45-30 41.73 BACKFLOW APPARATUS & VALVE CO PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 194.45 BAINBRIDGE ASSOCIATES, INC LAB &FIELD EQUIP,BIO,BOT 403-7480-535.31-20 1,352.71 BAXTER AUTO PARTS #15 SUPPLIES 403-7480-535.31-20 7.69 BLAKE SAND & GRAVEL INC SUPPLIES 403-7480-535.31-20 181.57 CAPACITY PROVISIONING INC Inet Chgs-Wastewater 403-7480-535.42-12 654.17 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 147.03 COMMERCIAL CARD SOLUTIONS Printer Cartridges -Hanley 403-7480-535.31-01 -239.97 CSK AUTO INC (SCHUCK-S) AUTO & TRUCK ACCESSORIES 403-7480-535.35-01 841.15 ESCI SECURITY,FIRE,SAFETY SERV 403-7480-535.43-10 133.35 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 1.36 FEI EVERETT 3023(FAMILIAN) PIPE FITTINGS 403-7480-535.31-20 233.40 PIPE FITTINGS 403-7480-535.31-20 47.35 SUPPLIES 403-7480-535.31-20 184.58 FOWLER COMPANY, H D WATER SEWAGE TREATMENT EQ403-7480-535.31-20 787.81 WATER SEWAGE TREATMENT E0403-7480-535.31-20 773.54 G4 CONSULTING INC PAYMENT NO.5 403-7480-535.41-50 7,975.00 HACH COMPANY WATER&SEWER TREATING CHEW403-7480-535.31-01 163.92 EQUIP MA►NT & REPAIR SERV 403-7480-535.35-01 366.33 KNIGHT FIRE PROTECTION INC FIRE PROTECTION EQUIP/SUP 403-7480-535.41-50 312.19 • LINCOLN INDUSTRIAL CORP LEATHER& RELATED SUP,ACC 403-7480-535.31-20 178.27 L-28 Page 23 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report •From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount JEFF YOUNG SAFETY LUNCH REIMBURSEMEN 403-7480-535.31-01 52.00 NCL NORTH CENTRAL LABORATORIES CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-01 1,033.58 CHEMICAL, COMMERCIAL,BULK 403-7480-535.31-01 194.14 OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 53.70 SUPPLIES 403-7480-535.31-01 31.32 PARSINEN LANDSCAPE MAINT INC Landscape Maint-August 403-7480-535.41-50 921.40 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 403-7480-535.32-20 84.39 PORT ANGELES CITY TREASURER Lab Supplies -Young 403-7480-535.31-01 23.82 Postage -Young 403-7480-535.42-10 23.25 DOE Test Reimb-Loghry 403-7480-535.49-90 50.00 PORT ANGELES POWER EQUIPMENT SUPPLIES 403-7480-535.31-20 96.23 LAWN MAINTENANCE EQUIP 403-7480-535.31-20 62.86 PUD #1 OF CLALLAM COUNTY Service @ Masters Rd 403-7480-535.47-10 334.09 QWEST 9-2 a/c 36041701900806 403-7480-535.42-10 39.61 9-2 a/c 3604170591196B 403-7480-535.42-10 39.61 9-5 a/c 3604525834211 B 403-7480-535.42-10 1.10 9-5 a/c 360423877817B 403-7480-535.42-10 0.91 9-5 a/c 3604525109623B 403-7480-535.42-10 0.91 • 9-5 a/c 3604529882811 B 9-5 a/c 3604529887652B 403-7480-535.42-10 403-7480-535.42-10 0.91 0.91 9-5 a/c 3604523712585B 403-7480-535.42-10 1.36 9-16 a/c 206T329544912B 403-7480-535.42-10 54.40 9-16 a/c 206T325585090B 403-7480-535.42-10 54.40 9-14 a/c 36045748592478 403-7480-535.42-10 79.12 9-14 a/c 3604576315689B 403-7480-535.42-10 79.22 9-8 a/c 36056503656968 403-7480-535.42-10 39.61 SIEMENS BUILDING TECHNOLOGIES INC EQUIPMENT MAINTENANCE,REC 403-7480-535.41-50 769.64 SUNSET DO -IT BEST HARDWARE SUPPLIES 403-7480-535.31-01 18.11 SUPPLIES 403-7480-535.31-01 10.32 SUPPLIES 403-7480-535.31-01 17.30 PIPE FITTINGS 403-7480-535.31-20 15.50 SUPPLIES 403-7480-535.35-01 23.37 SWAIN'S GENERAL STORE INC METALS, BARS, PLATES, RODS 403-7480-535.31-01 22.03 JANITORIAL SUPPLIES 403-7480-535.31-01 25.61 JANITORIAL SUPPLIES 403-7480-535.31-01 71.10 HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 21.91 CLOTHING & APPAREL 403-7480-535.31-01 11.07 JANITORIAL SUPPLIES 403-7480-535.31-01 26.94 FOODS: PERISHABLE 403-7480-535.31-01 11.94 SUPPLIES 403-7480-535.31-20 35.63 •THURMAN SUPPLY PIPE FITTINGS 403-7480-535.31-20 10.59 PIPE FITTINGS 403-7480-535.31-20 49.66 L-29 Page 24 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report From: 91512009 To: 912512009 • Vendor Description Account Number Invoice Amount THURMAN SUPPLY SUPPLIES 403-7480-535.31-20 12.16 PIPE FITTINGS 403-7480-535.31-20 11.07 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 14.14 HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 62.92 VERIZON WIRELESS 8-28 a/c 271138138-00006 403-7480-535.47-10 45.08 WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 1,450.35 WASHINGTON (DIS), STATE OF Scan Chgs-August 403-7480-535.42-10 9.84 XEROX CORPORATION RENTAULEASE EQUIPMENT 403-7480-535.45-31 39.06 RENTAULEASE EQUIPMENT 403-7480-535.45-31 39.06 Public Works-WW/Storm% Wastewater Division Total: $22,339.13 Public Works-WW/Stormwtr Department Total: $22,339.13 Wastewater Fund Fund Total: $22,243.98 AMSAN OLYMPIC SUPPLY PAPER & PLASTIC-DISPOSABL 404-7580-537.31-01 41.73 CAPACITY PROVISIONING INC Inet Chgs-SW-Corp Yard 404-7580-537.42-12 187.00 COMMERCIAL CARD SOLUTIONS Class Regist-Freilich 404-7580-537.43-10 65.00 Helen Freilich REIMBURSEMENT FOR COUNTY 404-7580-537.44-10 125.17 MORNINGSIDE BUILDING MAINT&REPAIR SER 404-7580-537.41-50 84.82 PENINSULA DAILY NEWS LIBRARY SERVICES(EXCL 908 404-7580-537.49-01 135.20 PORT ANGELES CITY TREASURER Parking/Fair-Freilich 404-7580-537.44-10 17.00 Food/Safety Mtg-Young 404-7580-537.49-90 35.47 • QWEST 9-5 a/c 3604525834211 B 404-7580-537.42-10 0.55 9-5 a/c 3604238778178 404-7580-537.42-10 0.46 9-5 a/c 3604525109623B 404-7580-537.42-10 0.46 9-5 a/c 3604529882811 B 404-7580-537.42-10 0.46 9-5 a/c 3604529887652B 404-7580-537.42-10 0.46 9-5 a/c 3604523712585B 404-7580-537.42-10 0.68 REHRIG PACIFIC COMPANY, INC HARDWARE,AND ALLIED ITEMS 404-7580-537.35-01 9,724.56 SEQUIM GAZETTE, THE COMMUNICATIONS/MEDIA SERV 404-7580-537.44-10 255.00 STROMSKI REPAIR & WELDING HARDWARE,AND ALLIED ITEMS 404-7580-537.48-10 991.86 SWAIN'S GENERAL STORE INC PAINTS, COATI NGS,WALLPAPE R 404-7580-537.31-20 28.35 WASHINGTON (DIS), STATE OF Scan Chgs-August 404-7580-537.42-10 2.26 WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 404-7580-537.41-51 47,512.06 Public Works -Solid Waste Solid Waste -Collections Division Total: $59,208.55 Public Works -Solid Waste Department Total: $59,208.55 Solid Waste -Collections Fund Total: $59,208.55 CAPACITY PROVISIONING INC Inet Chgs-SW-Transfer Stn 405-7538-537.42-12 187.00 ESCI SECURITY,FIRE,SAFETY SERV 405-7538-537.43-10 133.33 KINGSTON WORM FARM MISCELLANEOUS PRODUCTS 405-7538-537.44-10 271.50 OLYMPIC PRINTERS INC AM US EM ENT, DECORATIONS, ENT 405-7538-537.44-10 617.88 EXTERNAL LABOR 405-7538-537.44-10 72.71 ARCH ITECTURAL&ENGINEERING 405-7538-537.44-10 54.20 • PACIFIC OFFICE EQUIPMENT INC SUPPLIES 405-7538-537.31-01 487.80 L-30 Page 25 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report •From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount PACIFIC OFFICE EQUIPMENT INC SUPPLIES 405-7538-537.31-01 65.04 PORT ANGELES CITY TREASURER Dry Cln Tble Cloths -HF 405-7538-537.49-90 48.78 QWEST 9-5 a/c 3604525834211 B 405-7538-537.42-10 0.55 9-5 a/c 360423877817B 405-7538-537.42-10 0.46 9-5 a/c 3604525109623B 405-7538-537.42-10 0.46 9-5 a/c 3604529882811 B 405-7538-537.42-10 0.46 9-5 a/c 3604529887652B 405-7538-537.42-10 0.46 9-5 a/c 3604523712585B 405-7538-537.42-10 0.68 9-5 a/c 3604528100532B 405-7538-537.42-10 39.61 9-5 a/c 3604522245145B 405-7538-537.42-10 39.65 SUNSET DO -IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 405-7538-537.35-01 125.75 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 405-7538-537.31-20 40.63 TAYLOR -SPARKS REFRIGERATION INC ENVIRONMENTAL&ECOLOGICAL 405-7538-537.48-10 1,088.88 US COMPOSTING COUNCIL MEMBERSHIPS 405-7538-537.49-01 250.00 WASHINGTON (DIS), STATE OF Scan Chgs-August 405-7538-537.42-10 7.42 WASTE CONNECTIONS, INC ENVIRONMENTAL&ECOLOGICAL 405-7538-537.41-51 1,261.50 BLDG CONSTRUC. SERVICES- 405-7538-537.41-51 285,270.19 ENVIRONMENTAL&ECOLOGICAL 405-7538-537.45-30 5,367.27 • ENVIRONMENTAL&ECOLOGICAL ENVIRONMENTAL&ECOLOGICAL 405-7538-591.71-10 405-7538-592.81-10 22,358.25 40,420.48 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 405-7538-537.45-31 39.06 RENTAL/LEASE EQUIPMENT 405-7538-537.45-31 39.06 Public Works -Solid Waste SW - Transfer Station Division Total. $358,289.06 NORTHWESTERN TERRITORIES INC LANDFILL TRANSECST SVC 405-7585-537.41-50 125.00 AUTOCAD DESIGN ONTO CD 405-7585-537.41-50 320.00 USA BLUEBOOK PUMPS & ACCESSORIES 405-7585-537.48-10 667.27 Public Works -Solid Waste Solid Waste -Landfill Division Total: $1,112.27 Public Works -Solid Waste Department Total: $359,401.33 Solid Waste-LF/Trf Stn Fund Total: $359,401.33 COMMERCIAL CARD SOLUTIONS Custom Bags -Rinehart 406-0000-237.00-00 -42.25 Division Total: -$42.25 Department Total: -$42.25 BAILEY SIGNS & GRAPHICS 2 -COLOR A -BOARDS 406-7412-538.43-10 542.00 COMMERCIAL CARD SOLUTIONS Book/CD-Rinehart 406-7412-538.43-10 160.43 Custom Bags -Rinehart 406-7412-538.43-10 545.25 DATABAR INCORPORATED STRMWTER INSERT SHIPPING 406-7412-538.42-10 14.70 ESRI INC SUPPLIES 406-7412-538.31-60 2,200.08 JAMESTOWN EXCAVATING Late Charges 406-7412-594.65-10 421.34 PW CONSTRUCTION & RELATED 406-7412-594.65-10 26,589.24 ,TenriPartch Herrera Environmental FAIR BOOTH SUPPLIES TRAINING 406-7412-538.43-10 406-7412-538.43-10 177.18 4,000.00 QWEST 9-5 a/c 3604525834211B 406-7412-538.42-10 0.26 L-31 Page 26 Page 27 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report From: 91512009 To: 9/25/2009 • Vendor Description Account Number Invoice Amount QWEST 9-5 a/c 360423877817B 406-7412-538.42-10 0.23 9-5 a/c 3604525109623B 406-7412-538.42-10 0.23 9-5 a/c 3604529882811 B 406-7412-538.42-10 0.23 9-5 a/c 3604529887652B 406-7412-538.42-10 0.23 9-5 a/c 3604523712585B 406-7412-538.42-10 0.31 VERIZON WIRELESS 8-22 a/c 571136182-00001 406-7412-538.42-10 18.97 WASHINGTON (DIS), STATE OF Scan Chgs-August 406-7412-538.42-10 3.66 Public Works-WW/Stormw Stormwater Division Total: $34,674.34 Public Works-WW/Stormwtr Department Total: $34,674.34 Stormwater Fund Fund Total: $34,632.09 COMMERCIAL CARD SOLUTIONS Glucose Test Sppls-KB 409-0000-237.00-00 -17.06 FIRST LINE LLC HOSP SURG ACCES & SUNDRIS 409-0000-237.00-00 -20.78 Division Total. -$37.84 Department Total: -$37.84 COMMERCIAL CARD SOLUTIONS Glucose Test Sppls-KB 409-6025-526.31-01 220.13 FIRST LINE LLC HOSP SURG ACCES & SUNDRIS 409-6025-526.31-13 268.13 LIFE ASSIST HOSP SURG ACCES & SUNDRIS 409-6025-526.31-02 2,268.74 HOSP SURG ACCES & SUNDRIS 409-6025-526.31-02 38.24 Earl Noonan FIRST AID CLASS 9/12/09 P 409-6025-526.31-08 200.00 Beta Biomed REPAIR SENSOR 409-6025-526.48-10 81.00 • MOROZ, JAMES EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 EDUCATIONAL SERVICES 409-6025-526.31-08 50.00 EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 OLYMPIC OXYGEN OXYGEN 409-6025-526.31-02 15.80 PENINSULA DAILY NEWS LEGAL ADS 409-6025-526.44-10 13.74 QWEST 9-5 a/c 36045258342116 409-6025-526.42-10 1.65 9-5 a/c 360423877817B 409-6025-526.42-10 1.37 9-5 a/c 3604525109623B 409-6025-526.42-10 1.37 9-5 a/c 3604529882811 B 409-6025-526.42-10 1.37 9-5 a/c 3604529887652B 409-6025-526.42-10 1.37 9-5 a/c 3604523712585B 409-6025-526.42-10 2.03 SUNDIN, ERIK K CPR CLASS 9/9/09 LOWER EL 409-6025-526.31-08 50.00 SYSTEMS DESIGN WEST, LLC FINANCIAL SERVICES 409-6025-526.41-50 3,358.96 VERIZON WIRELESS 9-10 a/c 571099962-00001 409-6025-526.42-10 49.81 Fire Department Medic I Division Total: $7,023.71 Fire Department Department Total: $7,023.71 Medic I Utility Fund Total: $6,985.87 ABSOLUTE AIR INC CITY REBATE 421-7121-533.49-86 1,500.00 CITY REBATE 421-7121-533.49-86 1,600.00 AM CONSERVATION GROUP, INC LIGHT KITS 421-7121-533.49-86 493.36 C & F INSULATION CITY REBATE 421-7121-533.49-86 996.00 • CAN -DO CONSTRUCTION INC CITY REBATE 421-7121-533.49-86 216.80 L-32 Page 27 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report •From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount CDW GOVERNMENT INC APC BACKUPS 421-7121-533.49-86 321.76 CABLE 421-7121-533.49-86 9.09 COZI HOMES CONSTRUCTION, INC CITY REBATE 421-7121-533.49-86 756.42 EES CONSULTING INC SMART GRID GRANT 421-7121-533.41-50 5,393.25 EVERWARM HEARTH & HOME INC CITY REBATE 421-7121-533.49-86 744.00 CITY REBATE 421-7121-533.49-86 120.00 GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 863.94 CITY REBATE 421-7121-533.49-86 312.00 CITY REBATE 421-7121-533.49-86 1,040.76 MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 823.98 CITY REBATE 421-7121-533.49-86 939.84 CITY REBATE 421-7121-533.49-86 164.64 CITY REBATE 421-7121-533.49-86 535.02 CITY REBATE 421-7121-533.49-86 267.36 CITY REBATE 421-7121-533.49-86 1,890.00 Adrienne Monro CITY REBATE 421-7121-533.49-86 25.00 Christine Reily CITY REBATE 421-7121-533.49-86 25.00 Corrine Notar CITY REBATE 421-7121-533.49-86 50.00 • D Jean Lodeen David Rogers CITY REBATE CITY REBATE 421-7121-533.49-86 421-7121-533.49-86 25.00 25.00 David Zatopek CITY REBATE 421-7121-533.49-86 25.00 Gary Jensen CITY REBATE 421-7121-533.49-86 25.00 Karen Saunders CITY REBATE 421-7121-533.49-86 50.00 Larry Bennett CITY REBATE 421-7121-533.49-86 50.00 Linda Ogles CITY REBATE 421-7121-533.49-86 25.00 Louis DeLeon CITY REBATE 421-7121-533.49-86 100.00 Melissa Jacobs CITY REBATE 421-7121-533.49-86 50.00 Michael Lynch CITY REBATE 421-7121-533.49-86 50.00 Misty Larsen CITY REBATE 421-7121-533.49-86 25.00 Morgan Castner CITY REBATE 421-7121-533.49-86 50.00 Richard Melville CITY REBATE 421-7121-533.49-86 50.00 Robert Flake CITY REBATE 421-7121-533.49-86 25.00 Stephanie Balducci CITY REBATE 421-7121-533.49-86 50.00 Susan Hahn CITY REBATE 421-7121-533.49-86 25.00 Vicky Alward CITY REBATE 421-7121-533.49-86 25.00 William Barrett CITY REBATE 421-7121-533.49-86 50.00 William Jagger CITY REBATE 421-7121-533.49-86 50.00 NIAGRA CONSERVATION CORP WATER CONSERVATION KITS 421-7121-533.49-86 1,449.20 NORTH COAST ELECTRIC COMPANY CVR PROJECT 421-7121-533.49-86 274.15 NORTHWEST PUBLIC POWER ASSN POWER SUPPLY WORKSHOP 421-7121-533.41-50 575.00 • OLYMPIC ELECTRIC CO INC CITY REBATE 421-7121-533.49-86 50,043.60 PORTLAND ENERGY CONSERVATION CITY REBATE 421-7121-533.49-86 1,018.50 L-33 Page 28 Date: 9/30/2009 kAWAlk City of Port Angeles firmillawd City Council Expenditure Report From: 91512009 To: 9/25/2009 • Vendor Description Account Number Invoice Amount RADIO PACIFIC INC (KONP) CONSERVATION ADS 421-7121-533.44-10 875.00 SIMPSON ELECTRIC, LLC CITY REBATE 421-7121-533.49-86 2,420.00 TRACY'S INSULATION CITY REBATE 421-7121-533.49-86 504.40 Public Works -Electric Conservation Division Total: $77,023.07 Public Works -Electric Department Total: $77,023.07 Conservation Fund Total. $77,023.07 NOVINIUM, INC Release Retainage 451-0000-223.40-00 3,753.95 Division Total: $3,753.95 Department Total: $3,753.95 COMMERCIAL CARD SOLUTIONS Paint Testing -Rinehart 451-7188-594.65-10 60.00 Public Works -Electric Electric Projects Division Total: $60.00 Public Works -Electric Department Total: $60.00 Electric Utility CIP Fund Total. $3,813.95 JAMESTOWN EXCAVATING RAYONIER CSO 453-7488-594.65-10 1,327.90 ENVIRONMENTAL EXPLORATION 453-7488-594.65-10 4,694.60 MORRISON EXCAVATING INC RAYONIER SITE 453-7488-594.65-10 9,162.55 PRIMO CONSTRUCTION INC Release Retainage 453-7488-594.65-10 25,637.59 Public Works-WW/Storm% Wastewater Projects Division Total: $40,822.64 Public Works-WW/Stormwtr Department Total: $40,822.64 Waste Water Utility CIP Fund Total: $40,822.64 . BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 256.44 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 52.56 IBS INCORPORATED AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 17.93 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -12.40 AUTO SHOP EQUIPMENT & SUP 501-0000-237.00-00 -19.33 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -2.75 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 16.80 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 5.01 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 9.12 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 9.12 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 35.16 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 327.90 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 73.69 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 32.74 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 108.39 PAPE' MATERIAL HANDLING LAWN MAINTENANCE EQUIP 501-0000-141.40-00 151.18 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 7,291.11 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 676.27 SAHLBERG EQUIPMENT CO INC, JF ROAD/HGWY HEAVY EQUIPMENT 501-0000-141.40-00 28.71 SOUNDOFF SIGNAL AUTO & TRUCK ACCESSORIES 501-0000-237.00-00 -32.63 SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 161.17 Division Total: ,$9,16419 L Page 29 • Page 30 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report •From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount Department Total: $9,186.19 AMSAN OLYMPIC SUPPLY PAPER & PLASTIC-DISPOSABL 501-7630-548.31-01 41.74 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.34-02 26.37 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 35.63 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 26.37 AUTO ADDITIONS, INC AUTO & TRUCK ACCESSORIES 501-7630-594.64-10 5,741.24 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 16.66 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.04 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 14.14 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 27.13 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 3.90 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 7.80 CAPACITY PROVISIONING INC Inet Chgs-Equip Services 501-7630-548.42-12 41.00 COMMERCIAL CARD SOLUTIONS Water Pump-EQ1562 501-7630-548.34-02 155.22 Postage -Lafferty 501-7630-548.42-10 5.71 Postage -Lafferty 501-7630-548.42-10 10.05 Postage -Lafferty 501-7630-548.42-10 27.90 CSK AUTO INC (SCHUCK'S) AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 69.12 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -142.61 Parts Return 501-7630-548.34-02 -69.12 CUMMINS NORTHWEST INC EXTERNAL LABOR SERVICES 501-7630-548.48-10 839.95 DWAYNE LANE'S FLEET HQ POLICE EQUIPMENT & SUPPLY 501-7630-594.64-10 26,822.03 ESCI SECURITY,FIRE,SAFETY SERV 501-7630-548.43-10 133.33 FAR -WEST MACHINE & HYDRAULICS LAWN MAINTENANCE EQUIP 501-7630-548.34-02 628.72 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 69.02 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,479.30 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 25.99 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 70.35 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 270.95 IBS INCORPORATED AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 254.88 KAMAN INDUSTRIAL TECHNOLOGIES AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 70.41 L & M TRUCK SALES, INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 2,553.60 LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.48-10 780.26 EXTERNAL LABOR SERVICES 501-7630-548.48-10 311.76 EXTERNAL LABOR SERVICES 501-7630-548.48-10 46.07 EXTERNAL LABOR SERVICES 501-7630-548.48-10 2,039.06 LINCOLN INDUSTRIAL CORP AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 76.30 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 36.88 METALS, BARS, PLATES, RODS 501-7630-548.34-02 22.30 METALS, BARS,PLATES,RODS 501-7630-548.34-02 107.97 • AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 8.13 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 160.02 L-35 Page 30 Page 31 Date: 9/30/2009 City of Port Angeles City Council Expenditure Report From: 91512009 To: 912512009 • Vendor Description Account Number Invoice Amount MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 35.48 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 249.43 MORNINGSIDE BUILDING MAINT&REPAIR SER 501-7630-548.41-50 117.43 MOTOR TRUCKS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 421.63 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -10.48 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 27.47 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 62.74 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 -62.74 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -47.13 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 7.53 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 130.44 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 130.44 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 28.91 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-7630-548.32-10 978.63 MASS TRANS,ACCES& PARTS 501-7630-548.34-02 22.30 PORT ANGELES AUTO GLASS AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-10 291.60 PORT ANGELES FORD LINCOLN AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 49.26 AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 251.11 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 500.57 PORT ANGELES POWER EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 37.93 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.48-10 369.64 QWEST 9-5 a/c 3604525834211 B 501-7630-548.42-10 0.96 9-5 a/c 360423877817B 501-7630-548.42-10 0.80 9-5 a/c 36045251096238 501-7630-548.42-10 0.80 9-5 a/c 3604529882811 B 501-7630-548.42-10 0.80 9-5 a/c 3604529887652B 501-7630-548.42-10 0.80 9-5 a/c 3604523712585B 501-7630-548.42-10 1.19 RICHMOND 2 -WAY RADIO EXTERNAL LABOR SERVICES 501-7630-548.48-10 72.63 EXTERNAL LABOR SERVICES 501-7630-548.48-10 385.90 EXTERNAL LABOR SERVICES 501-7630-548.48-10 131.48 AUTO & TRUCK ACCESSORIES 501-7630-548.48-10 185.85 EXTERNAL LABOR SERVICES 501-7630-548.48-10 154.25 EXTERNAL LABOR SERVICES 501-7630-548.48-10 44.44 RUDDELL AUTO MALL AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 105.40 SCHMITT'S SHEET METAL INC METALS, BARS, PLATES, RODS 501-7630-548.34-02 333.90 METALS, BARS, PLATES, RODS 501-7630-548.34-02 192.41 SIMPSON'S USED PARTS & TOWING AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 189.70 SNAP-ON TOOLS - CHUGGER DEANE AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 151.65 AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 51.71 SOUNDOFF SIGNAL AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 421.07 SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 61.35 • AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 2.04 L-36 Page 31 City of Port Angeles Date: 9/30/2009 City Council Expenditure Report • From: 91512009 To: 912512009 • Vendor SUNSET DO -IT BEST HARDWARE WASHINGTON (DIS), STATE OF WESTERN EQUIPMENT DISTRIB INC XEROX CORPORATION Public Works -Equip Svcs Description AUTO & TRUCK MAINT. ITEMS RENTAL/LEASE EQUIPMENT AUTO & TRUCK MAINT. ITEMS EQUIP. MAINT. AUTO,TRUCK AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS METALS, BARS, PLATES, RODS METALS, BARS, PLATES, RODS AUTO & TRUCK MAINT. ITEMS AUTO SHOP EQUIPMENT & SUP AUTO & TRUCK MAINT. ITEMS METALS, BARS, PLATES, RODS AUTO & TRUCK MAINT. ITEMS Scan Chgs-August AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS LAWN MAINTENANCE EQUIP LAWN MAINTENANCE EQUIP RENTAL/LEASE EQUIPMENT RENTAL/LEASE EQUIPMENT Equipment Services Public Works -Equip Svcs Account Number 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.42-10 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.45-31 501-7630-548.45-31 Division Total: Department Total: Invoice Amount 0.72 35.23 11.01 2.30 71.39 31.70 13.01 150.56 140.16 14.12 23.44 1.69 197.14 1.17 16.31 -55.26 -82.37 66.82 13.57 182.33 39.06 39.06 $49,850.05 $49,850.05 Page 32 Equipment Services Fund Total. $59,036.24 COMMERCIAL CARD SOLUTIONS Computer Comp -Harper 502-0000-237.00-00 -139.02 Division Total: -$139.02 Department Total: -$139.02 CAPACITY PROVISIONING INC Inet Chgs-IT 502-2081-518.42-12 500.00 COMMERCIAL CARD SOLUTIONS Computer Comp -Harper 502-2081-518.31-60 1,794.02 Elizabeth Strait WINDOWS SBR 2008 502-2081-518.31-02 65.51 LEAF 08 PROP TX ON COMP LEASES 502-2081-518.31-60 469.04 NORTHPOINT CONSULTING INC FIREWALL CONFIG AND CUTOV 502-2081-518.41-50 962.50 QWEST 9-5 a/c 3604525834211 B 502-2081-518.42-10 1.24 9-5 a/c 360423877817B 502-2081-518.42-10 1.02 9-5 a/c 3604525109623B 502-2081-518.42-10 1.02 9-5 a/c 3604529882811 B 502-2081-518.42-10 1.02 9-5 a/c 3604529887652B 502-2081-518.42-10 1.02 9-5 a/c 3604523712585B 502-2081-518.42-10 1.53 SUNGARD PUBLIC SECTOR SUNGARD LG ANNUAL MAINT 502-2081-518.48-02 8,665.10 CANCELLED SCR0203020 502-2081-518.48-02 -7,768.96 AUTO FUEL CNVRSION 502-2081-518.48-02 2,500.00 L-37 Page 32 Vendor WASHINGTON (DIS), STATE OF Finance Department Self Insurance SUMMIT LAW GROUP PLLC Self Insurance Robert Nicholls PA DOWNTOWN ASSN CAPACITY PROVISIONING INC CED/CONSOLIDATED ELEC DIST INC OLYMPIC STATIONERS INC PENINSULA DAILY NEWS OWEST SORENSEN & SORENSEN SWAIN'S GENERAL STORE INC Esther Webster/Fine Arts Date: 9/30/2009 City of Port Angeles City Council Expenditure Report From: 91512009 To: 9/25/2009 • Description Scan Chgs-August Information Technologies Finance Department Information Technology MEDICAL REIMBURSEMENT MEDICAL REIMBURSEMENT MEDICAL REIMBURSEMENT Other Insurance Programs PROF SERVICES Comp Liability Self Insurance Self -Insurance Fund PARKING STICKER REFUND AUGUST DECAL SALES AUGUST PBIA RECEIPTS AUGUST DUPAR/FIRST ST LEA Off Street Parking Fund Inet Chgs-Fine Arts Ctr Bulbs Envelopes Envelopes PDNews Subscription 9-5 a/c 3604525834211 B 9-5 a/c 360423877817B 9-5 a/c 36045251096236 9-5 a/c 3604529882811 B 9-5 a/c 3604529887652B 9-5 a/c 3604523712585B CONSULTING SERVICES Tape/Staples Esther Webster/Fine Arts Esther Webster/Fine Arts Esther Webster Fund AFLAC SUPP INSURANCE AFSCME LOCAL 1619 P/R Deductions pe 9-6 P/R Deductions pe 9-6 ASSOCIATION OF WASHINGTON CITIES SUPP LIFE CLALLAM CNTY SUPERIOR COURT P/R Deductions pe 9-6 P/R Deductions pe 9-20 Account Number 502-2081-518.42-10 Division Total: Department Total: Fund Total. 503-1631-517.46-30 503-1631-517.46-30 503-1631-517.46-30 Division Total: 503-1671-517.41-50 Division Total. Department Total. Fund Total: 650-0000-231.91-00 650-0000-231.91-00 650-0000-231.92-00 650-0000-231.93-00 Division Total: Department Total: Fund Total: 652-8630-575.42-12 652-8630-575.31-20 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-02 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.41-50 652-8630-575.31-01 Division Total: Department Total: Fund Total: 920-0000-231.53-10 920-0000-231.54-40 920-0000-231.54-40 920-0000-231.53-30 920-0000-231.56-30 920-0000-231.56-30 Invoice Amount 24.13 $7,218.19 $7,218.19 $7,079.17 105.93 13.74 42.70 $162.37 137.50 $137.50 $299.87 $299.87 15.00 1,105.85 813.46 1,872.00 $3,806.31 $3,806.31 $3,806.31 172.00 66.08 9.75 5.31 135.20 0.41 0.34 0.34 0.34 0.34 0.51 2,200.00 12.13 $2,602.75 $2,602.75 $2,602.75 750.10 88.00 176.00 402.40 385.61 385.61 L-38 Page 33 • Date: 9/30/2009 City of Port Angeles City Council Expenditure Report From: 91512009 To: 9/25/2009 Vendor Description Account Number Invoice Amount DIMARTINO/WSCFF DISABILITY P/R Deductions pe 9-6 920-0000-231.53-40 1,218.27 EMPLOYEES ASSOCIATION P/R Deductions pe 9-20 920-0000-231.55-30 408.00 FIREFIGHTER'S LOCAL 656 P/R Deductions pe 9-6 920-0000-231.54-30 1,620.00 IBEW LOCAL 997 P/R Deductions pe 9-6 920-0000-231.54-20 888.12 LEOFF P/R Deductions pe 9-6 920-0000-231.51-21 22,783.41 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 9-6 920-0000-231.56-20 169.85 P/R Deductions pe 9-6 920-0000-231.56-20 1,231.32 PERS P/R Deductions pe 9-6 920-0000-231.51-10 1,799.79 P/R Deductions pe 9-6 920-0000-231.51-11 7,488.18 P/R Deductions pe 9-6 920-0000-231.51-12 31,761.78 POLICE ASSOCIATION P/R Deductions pe 9-6 920-0000-231.55-10 210.00 TEAMSTERS LOCAL 589 P/R Deductions pe 9-6 920-0000-231.54-10 3,190.00 UNITED WAY (PAYROLL) P/R Deductions pe 9-6 920-0000-231.56-10 363.00 P/R Deductions pe 9-20 920-0000-231.56-10 461.00 VOLUNTEER FIRE ASSOCIATION P/R Deductions pe 9-20 920-0000-231.55-20 36.00 WSCCCE AFSCME AFL-CIO P/R Deductions pe 9-6 920-0000-231.54-40 4,066.11 WSCFF/EMPLOYEE BENEFIT TRUST P/R Deductions pe 9-20 920-0000-231.53-20 1,500.00 Division Total. $81,382.55 • Payroll Clearing Department Total: Fund Total: $81,382.55 $81,382.55 Totals for check period From: 9/5/2009 To: 9/25/2009 $2,491,976.13 L-39 Page 34 • W PORTAINGELES A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: OCTOBER 6, 2009 TO: CITY COUNCIL FROM: DAN MCKEEN, FIRE CHIEF SUBJECT: PUBLIC DISPLAY OF FIREWORKS PERMIT Summary: RCW 70.77.280 requires approval from the governing body for discharging fireworks on days other than the 4`h of July. The High School homecoming game has had a public fireworks display for the past several years. Recommendation: Approve for Entertainment Fireworks, Inc., to conduct. a public display of fireworks on the 23rd day of October, 2009, at Civic Field for Port Angeles High School homecoming game. Background: The City of Port Angeles Fire Department has received a request from Entertainment Fireworks, Inc., to conduct a public display of fireworks on October 23, 2009. RCW 70.77.280 requires local fire officials receiving a request to conduct a public display of fireworks, investigate whether the character and location of the display proposed would be hazardous to property or dangerous to persons. A report of findings and a recommendation for or against the issuance of the permit shall then be forwarded to the governing body of the City. The governing body may grant or deny the application and may place reasonable conditions on the permit. The Fire Department has received a request from Entertainment Fireworks, Inc., and has the following findings. 1. The company is currently licensed with the State Fire Marshal's Office for discharging a public display of fireworks. 2. Employees of Entertainment Fireworks, Inc., have conducted public firework display shows at Civic Field in Port Angeles in the past. 3. The company is bonded and meets the requirements of RCW 70.77.295. 4. The pyrotechnician in charge of discharging is state licensed. • L-40 • City Council Page 2 October 6, 2009 Discharging of fireworks will comply with RCW 212-17 (Public Display of Fireworks). 6. The Port Angeles Fire Department will have a fire engine on standby at Civic Field during the event. As a result of these findings, approval is recommended for Entertainment Fireworks, Inc., to conduct a public display of fireworks on the 23rd day of October, 2009, at Civic Field for the Port Angeles High School homecoming game. DM/cw • C, L-41 City Council Date: October 6, 2009 To: City Council NGELES From: Glenn A. Cutler, Director of Public Works & Utilities Subject: Acceptance of NPDES Phase II Stormwater Pass-through Grant Summary: The City of Port Angeles has been designated by the Department of Ecology (DOE) as a municipality to be regulated under the NPDES Phase II Stormwater Permit. To facilitate implementation of the permit requirements, the City has been selected to receive a $50,000 grant from DOE. Recommendation: Accept and authorize the Mayor to sign the Phase II Stormwater Pass- through Grant No. G1000187 in the amount of $50,000. Background/Analysis: On August 20, 2009, the City received a letter from DOE stating that Port Angeles is eligible for a $50,000 grant from their new Phase H Stormwater Pass-through Grants Program. The purpose of the Program is to provide grants to local governments throughout Washington State for implementation of Phase II municipal stormwater NPDES permits. In the 2007- 2009 biennium, the Washington State Legislature provided $9 million in base funds for stormwater management activities for local governments. Ecology is now offering these non-competitive grants with carry-over from those funds. The offer of $50,000 is contingent on DOE receiving a signed grant agreement and scope of work by October 30, 2009. There are no requirements for City matching funds with the grant acceptance, nor are there any requirements in the grant to implement standards or requirements more stringent than that already required in the City's current NPDES permit. All funds must be obligated in a grant agreement and spent by June 20, 2011. While capital construction projects are not eligible for funding under this grant, it will be used to fund each of the following activities required for NPDES Phase II Permit compliance: • Public education and outreach events and materials • Staff training • Outfall screening • Testing equipment for illicit discharge detection and elimination • Pre- and post -construction inspections of construction sites • Annual reporting activities. It is recommended that the City Council accept the grant and authorize the Mayor to sign the Phase II Stormwater Pass-through Grant No. GI 000187 in the amount of $50,000. L-42 NACCOUNCIURNAUAcceptance of NPDES II Stormwater Pass -Through Grant.doc C • • • • • 10J R, T DATE: October 6, 2009 To: City Council NGELES FROM: TERRY K. GALLAGHER, CHIEF OF POLICE DAN MCKEEN, FIRE CHIEF SUBJECT: PUBLIC SAFETY ADVISORY BOARD APPOINTMENT Summary: PAMC Chapter 2.26.020 addresses composition of the Public Safety Advisory Board. One requirement is that at least two members shall be owners or managers of businesses located within the City. As the Board is currently comprised that requirement is not being met. Evan Brown, the owner of Brown's Outdoor Store, 112 West Front Street, has applied for membership. A panel of current Board members has interviewed him and his application has been approved. Final approval must be obtained from the City Council. Recommendation: Approve Mr. Evan Brown for membership on the Public Safety Advisory Board. The Public Safety Advisory Board has four (4) openings. By ordinance the Board is required to have representation from the business community. The fact that there were openings on the Board was advertised and applications were solicited from the community. Mr. Evan Brown made application to the Board and was interviewed by sitting Board members. His application was met with enthusiastic approval by the interview panel. The Public Safety Advisory Board unanimously recommends that the City Council approve Mr. Brown's application to the Board. Mr. Brown is the owner/manager of Brown's Outdoor Store and is the fourth generation of his family to operate a Port Angeles business. As such he is well qualified to represent the views of the business community and, in particular, the downtown business community to the Advisory Board. Both Chiefs McKeen and Gallagher look forward to Mr. Brown's participation in discussions that concern public safety in this community. PW 101.01 [Revised 07/20/04] L -43 DATE: OCTOBER 6, 2009 TO: CITY COUNCIL NGELES FROM: STEVE ROMBERG, COMMUNICATIONS MANAGER SUBJECT: PENCOM RADIO EQUIPMENT EXPANSION / UPGRADE Summary: The PenCom radio equipment needs to be expanded to accommodate additional radio equipment from user agencies. Both the Clallam County Sheriff s Office and the consortium of Port Angeles Fire Department and Clallam County Fire District #2 are in the process of upgrading and expanding their radio systems to improve radio communications for responder safety. These system enhancements require the expansion of existing Motorola radio equipment at PenCom. The Motorola equipment is to be purchased under the Western States Contracting Alliance (WSCA) contract number 02702 for a cost of $41,612.31. The equipment will be installed by technicians from Richmond Two -Way Radio, the only local company that is an authorized Motorola manufacturer's representative, at a cost of $3,046.04. Total project cost is $44,658.35. Recommendation: 1) Authorize the purchase of the Motorola equipment under WSCA contract and 2) authorize Richmond Two -Way Radio to install the equipment. Background / Analysis: PenCom has been using a Motorola Centracom radio console system since the early 1990's. In 2006 the system was upgraded and expanded. With the addition of the Forks Police Department, Forks Ambulance Service, Clallam County Fire Districts #1 and #6 in January 2009, the system is at full capacity. In order to accommodate the expansion and upgrade of the Port Angeles Fire Department / Clallam County Fire District #2 consortium radio and the Clallam County Sheriffs Office radio, the Motorola Centracom system at PenCom needs to be expanded. Richmond Radio has worked with Motorola to engineer the required expansion. This was necessary to meet Motorola warranty requirements and to ensure component compatibility. This project will be funded entirely from the .l% excise and use tax for emergency communications capital account. The PenCom Advisory Board authorized this expenditure by unanimous vote on October 9, 2008. L-44 • • • • r� P ORT' NGELES A� W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: OCTOBER 6, 2009 TO: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: STREET VACATION PETITION - 08-01 CRONAUER - PORTION OF FOURTH STREET Summarv: Consideration of a petition to vacate a portion of Fourth Street between Tumwater Truck Route and Cedar Street. Recommendation: Council should adopt the attached resolution setting a public hearing for November 4, 2009, in consideration of the petition. Background: A petition requesting vacation of a portion of Fourth Street located between the Tumwater Truck Route and Cedar Street has been received by the City. Per RCW 35.79.010, the owners of an interest in any real estate abutting upon any street or alley may petition the legislative authority to vacate any or all of a street or alley. Once such a petition is received, the City shall fix a time when the petition will be heard and determined which time shall be no less than 20 nor more than 60 days from that notice. The Planning Commission will consider the petition at its October 14, 2009, regular meeting and will forward a recommendation to the City Council following a public hearing. Attachments: Resolution Petition and map L -45 RESOLUTION NO. • A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a hearing date for consideration of a petition to vacate a portion of Fourth Street, Port Angeles, Washington. WHEREAS, a petition is on file with the City of Port Angeles to vacate a portion of Fourth Street, abutting Lots 1 and 2, Block 83 Townsite of Port Angeles, Washington; and WHEREAS, the petition has been signed by the owners of more than two-thirds of the property abutting upon the right-of-way to be vacated; and WHEREAS, City Council has determined it will hear and consider the Petition. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. The petition to vacate the above-described City right-of-way shall be heard • and determined by the City Council in the Council Chambers, 321 East Fifth Street, at the Council's regular meeting at 7:00 p.m., or as soon thereafter as possible, on November 4, 2009. Section 2. The City Clerk is hereby directed to give twenty (20) days notice of the pendency of the petition and the time and place of the hearing in accordance with the provisions of RCW 35.79.020. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 6th day of October, 2009. ITLAMSYGM. L -46 • • ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney G:\Legal_Backup\ORDINANCES&RESOLUTIONS\RESOLUTIONS.2009\28.Fourth Street - Cronauer.wpd • ,7 L -47 Filing fee: $325 File # Date Ree'd CITY OF PORT ANGELES STREET VACATION PETITION TO: The City Council of the City of Port Angeles: We, the undersigned petitioners request that the following described. part of ,4+ in the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW. The right-of-way is legally described as: .4 pvv�rLN-% v� Rvs.. There. are lR owners of property abutting said right-of-way,The undersigned petitioners are the owners of interest in real estate abutting the above. described area. Name Address The undersigned petitioners constitute more than two-thirds of the owners of said abutting property. WHEREFORE, the; petitioners prays that proceedings be.had_hereon for the vacation of said. area of. Th S+ A @LA that Respectfully submitted, NAME PHONE NO. DATE MR • 0 v L -49 P ,`RTA', Ili/! E Ille/l W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: OCTOBER 6, 2009 TO: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: STREET VACATION PETITION — 09-02 PENINSULA COLLEGE — PORTION OF PARK AVENUE Summary: Consideration of a petition to vacate a portion of Park Avenue within the Peninsula College campus building site. Recommendation: Council should adopt the attached resolution setting a public hearing for November 4, 2009, in consideration of the petition. Background: A petition requesting vacation of a portion of Park Avenue located within the Peninsula College campus has been received by the City. Per RCW 35.79.010, the owners of an interest in any real estate abutting upon any street or alley may petition the legislative authority to vacate any or all of a street or alley. Once such a petition is received, the City shall fix a time when the petition will be heard and determined which time shall be no less than 20 nor more than 60 days from that notice. The Planning Commission will consider the petition at its October 14, 2009, regular meeting and will forward a recommendation to the City Council following a public hearing. Attachments: Resolution Petition and map L -50 • • • RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a hearing date for consideration of a petition to vacate a portion of Lot 2, abutting Park Avenue, of Port Angeles, Washington. WHEREAS, a petition is on file with the City of Port Angeles to vacate a portion of Park Avenue, abutting Lot 2 of the NW Quarter of the NE Quarter of Section 14, Township 30 North, Range 6 West, to the Townsite of Port Angeles, Washington also identified as Parcel No. 063014210000 and No. 0630115110000. WHEREAS, the petition has been signed by the owners of more than two-thirds of the property abutting upon the right-of-way to be vacated; and WHEREAS, City Council has determined it will hear and consider the Petition. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. The petition to vacate the above-described City right-of-way shall be heard and determined by the City Council in the Council Chambers, 321 East Fifth Street, at the Council's regular meeting at 7:00 p.m., or as soon thereafter as possible, on November 4, 2009. Section 2. The City Clerk is hereby directed to give twenty (20) days notice of the pendency of the petition and the time and place of the hearing in accordance with the provisions of RCW 35.79.020. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 6th day of October, 2009. • MAYOR L -51 ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney G:\Legal_Backup\ORDINANCES&RESOLUTIONS\RESOLUTIONS.2009\27.Park Avenue Vacation.wpd L -52 • • Filing fee: $325 File # Date Rec' d ! /f'G—off- / CITY OF PORT ANGELES.'' STREET VACATION PETITION TO: The City Council of the City of Port Angeles: We, the undersigned petitioners request that the following described part of Ra r..lc . _46cnj�e, in the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW. The right-of-way is legally described as: i�G por-hon t P��� ffNenc�, 4 b.01 . i n Lo .�. of jj7e N bt1 (uarkr o(= i'he NG gvar�cr of �zctic� �y� -r Z5 p 3'0 �orf�-� I,C111�G \A) e,${ �i jla1YIG � i'YlGrict�an , C�ailGtm C'(�Jn W�S�IMgjpry There are ownerst. of property abutting said right-of-way. The undersigned petitioners are. the owners of interest in real estate abutting the above described area. . Name Pe_n',n bola College. g4—ng `f i rwd,_ Address /50 a E au) rid se n 6/Ild - J�)r-J_ 19-1), Hi0©o The undersigned petitioners constitute more than two-thirds of the owners of.said abutting property. .WHEREFORE, the petitioners prays that proceedings be .had. hereon for the vacation of said area of, is rk. &enu� Respectfully submitted, 0 PHONE NO. 0(e0 - /l! 7- Le DO .z, DATE L -53 4 4`, ' E9 3 2 3 11 t 12 12 12..11. 1 9 13 10 13 10 11 14 9 12 15 14 9 15 13 15 8 9 1 16 T 7 , - 17 16 7 15 I fi 7 18 5 17 6 181 6 19 4 5 17 4 18 4 19 5 20 3 19 4 21 2 20 3 20 21 3 19 -2 21 2 3 22 20 22 2 21 1 .7 X 11$2 2 1400 4 FE FFFF 9 _2 11 12 13 4' 15 16 17 —Highland -Ave--! -4t;5-- 2 Lo 9 -,l 14 1 , x 15 0 . . . . . . . . . . . . . . . ----------- _5.02 13 n U • • MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 August 26, 2009 6:00 p.m. ROLL CALL Members Present: Nancy Powers, Mike Caudill, Carla Sue, Doc Reiss, Werner Beier, Tim Boyle, John Matthews (arrived at 6:10 P.M.) Members Absent: None Staff Present: Scott Johns, Sue Roberds, Heidi Greenwood Public Present: Patricia Menning, Jonathan Shotwell, Red Anderson, Cathy Rodney and Tina Lipman, Patti Toth, Randy Stone, Wendy Hawkins, Mike Kessl APPROVAL OF MINUTES Commissioner Sue moved to approve the August 12, 2009, regular meeting' minutes. The motion was seconded by Commissioner Boyle, and passed 6 — 0. Chair Reiss reviewed the quasi judicial public hearing guidelines and conducted the qualifying procedure in preparation for the evening's public hearings. All Commissioners responded that they had no appearance of fairness or conflict of interest issues with regard to the pending applications. PUBLIC HEARINGS: CONDITIONAL USE PERMIT — CUP 09-04 — NORTHWEST PETROLEUM PRODUCTS — 484 Eclipse Industrial Park: A proposal to place an industrial propane tank for distribution purposes in the Industrial Heavy zone. Planning Manager Sue Roberds reviewed the Department Report recommending approval of the conditional use permit with one condition. Chair Reiss opened the public hearing. Red Anderson, 2320 Milwaukee Way, Tacoma, WA represented the application. He understood the staff recommendation and had nothing to add. There being no further testimony, Chair Reiss closed the public hearing. Following brief discussion, Commissioner Boyle moved to approve the conditional use permit citing one condition supported by the following findings and conclusions: 1A6 Planning Commission Minutes August 26, 2009 Page 2 Condition: • 1. The applicant shall meet all Fire Department conditions prior to use at the site. Findings: Based on the information provided in the Community Development Staff Report for CUP 09-04 dated August 26, 2009, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning Commission hereby finds that: 1. Associated Petroleum Products Inc. submitted Conditional Use Permit application CUP 09-04 on July 21, 2009 to locate a 30,000 gallon propane storage tank on the site at 484 Eclipse Industrial Parkway, parcel number 063018140075. 2. The site is located within the Eclipse Industrial Park and is zoned Industrial Heavy. All uses in the industrial park are industrial including Port Angeles Hardwood, 3 wrecking yards, Green Creek Wood Products, Evergreen Fiber, and Lakeside Paving. 3. Per 17.96.050 PAMC, the Planning Commission shall consider applications for conditional use permit uses as specified in the applicable Chapter of the Zoning Regulations. The Planning Commission may grant said permits which are consistent and compatible with the purpose of the zone in which the use is located, consistent with the Comprehensive Plan, and not contrary to the public use and interest. In each application • the Planning Commission may impose whatever restrictions or conditions are considered essential to protect the public health, safety, welfare, and to prevent depreciation of neighboring property. Conditional uses shall be evaluated to determine if the characteristics of the intended use as related to the specific proposed site would defeat the purpose of the City's Zoning Regulations by introducing incompatible, detrimental, or hazardous conditions. The Planning Commission may refuse to issue a conditional use permit if the characteristics of the intended use would defeat the purpose of the City's zoning regulations. A development that is approved through the conditional use permit process must remain in continual compliance with specific conditions of approval or may be revoked. 4. The Comprehensive Plan designates the site as Industrial. Adjacent property in County is zoned Rural and Commercial Forest. The City's Comprehensive Plan was reviewed for consistency with the proposal. Land Use Element Industrial Goal H, Policy HA, and Policy H.5 were found to be most relevant to the proposal. 5. Reviewing City Departmental comments were considered in the review of this application. The Port Angeles Fire Department will require that: a. The tank must be at least 50 feet from the nearest building or line of adjoining property that may be built upon. b. Any electrical equipment at the site must meet the requirement for classified areas as specified in the latest edition of the National Electrical Code. c. The tank and filling facilities must be protected by a fence that is at least 6 feet • high. The fence must have two gates that are open when anyone is inside. M-2 Planning Commission Minutes August 26, 2009 • Page 3 d. If operations are to be conducted outside of daylight hours, lighting shall be provided. e. Weeds, long dry grass, and loose piled combustible material may not be within 10 feet of the tank. g. A minimum 18 pound fire extinguisher with a B or C rating shall be mounted at the site. h. The access road leading to the tank must be suitably maintained to allow for Fire Department access. 6. Notification of the proposed action and conditional use permit application was placed in the Peninsula Daily News on July 30, 2009. Public notice was mailed to property owners within 300 feet of the subject property on July 28, 2009. Notice of the proposal was posted on the site on July 28, 2009. No written comments were received during written comment period that ended on August 14, 2009. 7. A determination of non significance (DNS) was issued for the proposal per WAC 197- 11-355 on August 20, 2009. 8. The Planning Commission conducted a public hearing on the proposal at the August 26, 2009, regular meeting. Conclusions: • Based on the information provided in the Department of Community Development Staff Report for CUP 09-04 dated August 12, 2009, including all of the information in the public record file, comments, and testimony presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed conditions of approval and listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. The proposal is consistent with requirements for approval of a conditional use permit as specified in PAMC 17.96.050, of the Port Angeles Municipal Code. 2. The permit will enable Associated Petroleum Products to operate a propane facility from an industrial location to provide a needed service to the Port Angeles area citizens, and is therefore in public interest. 3. As conditioned, placement of the tank and development of the use on the site will be per Port Angeles Fire Department requirements to address public safety concerns. The motion was seconded by Commissioner Beier and passed unanimously. STREET VACATION PETITION — LUCERO — STV 09-01— Northeast corner of Vine and Whidby Avenue: A request to vacate a portion of the east one half of the right of way in a location where a residential use encroaches into the right of way. Associate Planner Scott Johns reviewed the Department Report recommending vacation of the right of way. Mr. Johns displayed maps of the site and surrounding area using the overhead • projector to note other rights of way in the Vine Street corridor that have been previously vacated largely as a result of encroachment. Chair Reiss opened the public hearing. M-3 Planning Commission Minutes August 26, 2009 Page 4 • Cathy Lucero, 509 Whidby Avenue thanked the Commission for their consideration of the matter and explained that she learned during a prior street vacation hearing regarding the west half of Vine Street in 2006 that her residence was constructed partially in the right of way. She said that her residence was one of the first structures to be built in the area and that it was constructed during the 1920's. Most of what she considered to be her side yard is actually within the right of way along with approximately 10 feet of her residence. Staff told her that early surveying errors and poor development practice in the general area caused many encroachments to occur. Mrs. Lucero would like to obtain ownership to the yard area, but due to likely costs in a purchase of the property, she asked that at minimum the area her home sits over along with a minimum side yard be vacated to her to clear title and provide a conforming side yard. Tina Lipman,. 438 Lopez Avenue spoke of a previous vacation petition that was submitted in 2006 requesting vacation of the west half of Vine Street adjacent to the subject right of way. She reminded Commissioners of the 2006 decision by Council to deny vacation of the west one half of right of way without prejudice until a new development was completed in the area to determine traffic needs. She asked that action regarding the subject petition be postponed until a comprehensive study is done in the area regarding closure of the remaining portion (west) of Vine Street as well. She believes that the remaining portion of Vine Street, including the entire west half between Whidby Avenue and Orcas Avenue, should be vacated. Brief discussion began between Commissioner Caudill and Ms. Lipman as to the City's Comprehensive Plan designation for the site. Chair Reiss asked Ms. Roberds to clarify the correlation. Manager Roberds responded that the City's Comprehensive Plan land use • designation does not play a part in this action. She believed that Mrs. Lipman was simply referring to a comprehensive look at the matter of vacation of the subject corridor. The procedure for vacation of right of way is prescribed through the Revised Code of Washington (RCW) that provides that abutting property owners may seek vacation of right of way for cause. The petition under consideration is valid as it has been signed by 100% of the abutting property owners. If valid petitioners wish to revisit the matter of vacation of the west half of Vine Street, they should do so independently of the subject action. Patti Toth, 437 Lopez Avenue was a petitioner in an earlier (2006) action requesting vacation of the west half of Vine Street. She and her husband do not object to the vacation as currently proposed and believe that the petitioner has every right to the property. She stressed the history of previous vacations approved along the Vine Street corridor approved to clear previous development encroachment issues. She. noted that staff recommended approval of the vacation petition submitted in 2006 for the west half of Vine Street but, since the Housing Authority's housing project had not been completed at the time, it was determined by Council that the petition be denied without prejudice until completion of the housing project when a normal traffic pattern for the area could be determined. The high speed of traffic in the area remains of primary concern to all of the neighborhood residents. The matter was discussed at length in 2006 along with the deplorable road condition but no improvements have been made to either issue. All of the neighbors are concerned about the traffic and yet nothing seems to resolve the issue. Patricia Manning, 518 %z Lopez Avenue is a neighbor to Ms. Lucero's residence. All of Vine • Street in this location is gravel. She commented regarding Ms. Lucero's careful maintenance of M-4 Planning Commission Minutes August 26. 2009 • Page 5 her yard that is apparently right of way, and stated that she deserves ownership of the right of way for no compensation to account for all her years of maintenance. She believed that Ms. Lucero should have the entire east half of the right of way not just enough to clear her property encroachment. She was not in favor however, of vacating the west half of Vine Street as proposed by earlier speakers. Randy Stone, 437 Lopez Avenue agreed that Ms. Lucero should be able to acquire the entire east half of Vine Street as it is not needed and has never been used as part of the traveled way. Most of the east half is already fenced in as yard. Wendy Hawkins, 504 Lopez agreed that Ms. Lucero should be able to acquire the entire east half of Vine Street without compensation in payment for the manner in which she maintains the right of way property. A lot of children live along Vine Street between Whidby and Lopez and traffic travels way too fast along the corridor. The street is also in very bad condition. No one seems to care. There being no further testimony, Chair Reiss closed the public hearing. Planner Johns noted that, although staff recommended a minimum vacation, staff is not opposed to vacation of the entire east one half of the Vine Street right of way adjacent to Ms. Lucero's ownership. No compensation seems logical and fair in this matter and the City's Real Estate Committee agreed with the policy. • Following continued discussion regarding the area of right of way to be included in a recommendation to Council, Commissioner Beier moved to recommend that the entire east half of the Vine Street right of way abutting Lot 11, Block 11, pSSC 2nd Addition be vacated due to unintended encroachment and historic development in the area. The Commissioners also recommended that no compensation be required for the right of way due to historical surveying errors, citing the following findings and conclusions in support of the recommendation: Condition: 1. Property owned by the petitioners and right-of-way acquired through the subject vacation shall be combined into one building site per Zoning Lot Covenant prior to the issuance of quit claim deeds for the right-of-way. Findings: 1. A petition requesting vacation of a portion of the Vine Street right-of-way situated immediately north of %idby Avenue abutting Lot 11, Block 11, Puget Sound Cooperative Colony's Second Addition (PSCC2) to Port Angeles was submitted on June 23, 2009, by property owners John and Cathy Lucero. 2. RCW 58.17 requires the signatures of two thirds of abutting property owners to be valid • when the vacation of right-of-way is proposed. The subject petition is signed by 100% of the abutting property owners. M-5 Planning Commission Minutes August 26, 2009 Page 6 • 3. The subject area is zoned RS -7 Residential Single Family. The RS -7 zone requires a 13 -foot side yard abutting a street for residential development. The subject area is developed with single family structures and a multiple family apartment along the Lopez/Orcas Alley. 4. PSCC2 was filed as a County plat in the late 1800's. The area was annexed into the City in 1961. Many homes in the subdivision were developed during the first portion of the 20th Century with the subject residence developed in the early 1920's. The Lucero residence was constructed in the mid 1920's and encroaches into the adjacent Vine Street right of way some 10' along the west side of the structure. 5. Historic development in PSCC2 has resulted in many encroachments onto neighboring properties and into rights of way largely due to some initial incorrect surveys and lack of surveys in the area. Vacations of the Vine Street right of way south of Whidby Avenue to Park Avenue have resulted in that entire portion of right of way being vacated between 1979 and 1997. Vacations were approved to allow property owners to clear title to their properties where encroachments occurred. The east one half of Vine Street immediately north of the subject property between Whidby Avenue and Orcas Avenue was vacated in 1987. That vacation is the only one in the area that was not approved to clear title. However, the right of way immediately north of that site, to Orcas Avenue (east portion of Vine Street) was vacated to clear title to property in 1987. The subject right of way is the only portion of the east half of Vine Street between Orcas Avenue and Park Avenue not yet vacated. 6. The City's Public Works and Utilities, Fire, Police, and Community and Economic • Development staff reviewed the petition. No objections or concerns were raised as a result of that review. Public Works and Utilities staff commented that vacation of the subject portion of the east one half of the right of way will not present any transportation or utility issues. The Port Angeles Fire Department noted that emergency access will not be hindered by the proposed vacation. Community and Economic Development had no issues to report. The Police Department did not comment. 7. Utilities are located in the west one half of the right of way. No utilities are found in the east half of the right of way. 8. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the proposed vacation of right of way proposal. Land Use Element, Map, Goals, Policies, and Objectives Element Goal A is relevant to the proposal. 9. The Port Angeles City Council's Real Estate Committee met on August 3, 2009, and determined that a minimum value should be established for the unopened right of way based on previous precedent set by vacating other areas of Vine Street for no compensation or $1 to clear unintended encroachments. 10. The vacating of a street is categorically exempt from the State Environmental Policy Act (SEPA) review per Section 197-11-800(2)(h) of the Washington Administrative Code. • M-6 Planning Commission Minutes August 26, 2009 •Page 7 11. The site was posted regarding the proposed land use ction on July 28, 2009, with required publication appearing in the Peninsula Daily News on July 30, 2009. 12. Consolidation of the right of way following vacation can be accomplished by the filing of a Zoning Lot Covenant that will combine the vacated property with the abutting lot owned by the Luceros into one building site. 13. At its August 4, 2009, regular meeting, the Port Angeles City Council established a public hearing date by resolution for action on the street vacation petition as September 15, 2009. 14. The Port Angeles Planning commission held a public hearing on the proposed street vacation on August 26, 2009. Conclusions: A. Previous vacations of Vine Street between Orcas Avenue and Park Avenue have been approved resulting in the subject location being the only portion of the right of way where the width remains as originally platted - 70'. The City Engineer stated that the full width of right of way is not needed in this location to facilitate either the current or long range transportation planning needs of the City because local traffic will continue to utilize the west one half of the right of way with no change in traffic pattern as a result of the vacation. • B. Emergency service providers (Fire Department) indicated that vacation of the east portion of right of way as proposed will not prevent access to properties in the area for emergency purposes or for residential use, nor will such vacation cause a change in access or service to existing properties. C. A history of vacation of rights of way in the underlying subdivision is noted due to historic development and use encroachments into adjacent rights of way and neighboring property lines. Vacation of the subject right of way will allow the petitioners' to clear title to their property and provide a standard side yard setback adjacent to a street as is required in the Port Angeles Municipal Code for the RS -7 zone. Additionally, the vacation will place unneeded property on the City's tax roles, therefore being in the public interest. D. As conditioned, site consolidation will appropriately combine the vacated right of way with adjacent residential property to create a conforming building site. E. The action is consistent with the goals and policies of the City's Comprehensive Plan specifically with Land Use Map, Goal, Policies and Objective Element Goal A. The motion was seconded by Commissioner Powers and passed unanimously. COMMUNICATIONS FROM THE PUBLIC • None AM Planning Commission Minutes August 26, 2009 Page 8 • STAFF REPORTS Associate Planner Johns noted explained the Shoreline Master Program update process that will be undertaken to review the Program per State mandate by the end of the year 2011. Mr. Johns noted that committee meetings would be held with Commissioners sitting on various committees. Staff is looking forward to significant input from Commissioners on this approximately two year process and appreciates, in advance, that assistance. None REPORTS OF COMMISSION MEMBERS None ADJOURNMENT The meeting adjourned at 7:30 p.m. Sue Roberds, Secretary Doc Reiss, Chair PREPARED BY: S. Roberds • • PUBLIC WORKS CONTRACT STATUS REPORT October 2009 (COSTS SHOWN INCLUDE APPLICABLE TAXES) *Fully reimbursed by federal government CONTRACTS/PURCHASE ORDERS UNDER $25,000 APPROVED BY CITY BUDGET ORIGINAL PREVIOUS' LAST MONTHCONTRACT REVISED PROJECT TITLE (Construction) CONTRACT CHANGE CHANGE AMOUNT ORDERS ORDERS AMOUNT Gateway, 97-20 $8,500,000 $7,970,200.00 $470,563.00 $0.00 $8,440,763.00 Elwha Power Distr. $200,000* $173,440.00 $26,870.00 $0.00 $200,3010.00 Relocation, CLOO16 Eastern Corridor $625,000 $514,669.44 $0.00 $0.00 $514,669.44 Phase 2, US0621 Peabody &Fifth St. $1,021,000 $920,139.45 $0.00 $0.00 $920,139.45 Reconstruct., US0606 Tree Trimming $55,000 $55,000.00 $0.00 $0.00 $55,000.00 Electric Distr. System $60,000 $56,619.98 Protection, CLO1-2007 *Fully reimbursed by federal government CONTRACTS/PURCHASE ORDERS UNDER $25,000 APPROVED BY CITY MANAGER CONTRACTOR CONTRACT OR VENDOR / PO # DESCRIPTION DATE AWARDED AMOUNT none October included) none * Small Works Roster Contract CONTRACTS OVER $15,000 CONTRACTOR CONTRACT/ DESCRIPTION DATE AWARDED AMOUNT (tax OR VENDOR PO # October included) none UPCOMING PUBLIC WORKS CONTRACTS (NEXT 30 DAYS, ESTIMATED DATES SHOWN) PROJECT TITLE ADVERTISE FOR BIDS BID OPENING START CONSTRUCTION END CONSTRUCTION 2009 Street Overlays October November M - 9 N:\PWKS\ENGINEER\Management Reports\City Council Reports\10-09 Monthly Contract Status Report.doc PUBLIC WORKS GRANT & LOAN STATUS REPORT October 2009 List of Acronvms BRAC: Centennial: DOE: DWSRF or SRF PSP PWB: PWTF: RCO: SAFETEA-LU: TIB, AIP or PSMP: WSDOT: Bridge Replacement Advisory Committee DOE administered grant /loan funding for water quality improvement projects Department of Ecology Drinking Water State Revolving Fund or State Revolving Fund Puget Sound Partnership Public Works Board, administers the PWTF Program Public Works Trust Fund Recreation and Conservation Office Safe, Accountable, Flexible, Efficient, Transportation Equity Act, a Legacy for Users. WSDOT administered federal highway grant funding for inter -modal transportation projects. Transportation Improvement Board, Arterial Improvement or Pedestrian Safety and Mobility Programs Washington State Department of Transportation 1T C • GRANT MATCH PROJECT PROJECT GRANT/LOAN OR AWARD DESCRIPTION COST SOURCE & COST LOAN DATA LISTING STATUS Smart Grid $2,776,000 U.S. Department 50% match using July 2009 Award notices Investment Grant of Energy non-federal by mid- to late - sources October? Energy Efficiency $364,000 Washington $135,000 grant August Award notices and Conservation Department of $ 37,300 BPA 2009 due late - Block Grant Commerce $191,700 City October? CSO Phase 1 $11,800,000 PWTF Loan - 0.5%, 20- January Design Projects, - Construction Yr, 15% 2008 underway Construction Loan $10,000,000 ($1.8M) local match CSO Phase 1 $8,600,000 Puget Sound Grant and/or N/A Submitted to Projects, Partnership or loan — local PSP; request for Construction DOE Toxics match will be funding match Cleanup PWTF loans Sidewalks $260,000 WSDOT Grants, no March Grant awarded; 16th, G -Stevens Pedestrian & matching 2008 Design School Grants underway, construction this winter Dry Creek Bridge $725,000 RCO Grant $361,708.00 Spring Grant awarded; for Olympic 2009 design underway Discovery Trail Stormwater Ongoing DOE Pass- $50,000; no local August To City Council Phase 2 (Program) Through Grant match required 2009 for acceptance Implementation and execution in October 2009 List of Acronvms BRAC: Centennial: DOE: DWSRF or SRF PSP PWB: PWTF: RCO: SAFETEA-LU: TIB, AIP or PSMP: WSDOT: Bridge Replacement Advisory Committee DOE administered grant /loan funding for water quality improvement projects Department of Ecology Drinking Water State Revolving Fund or State Revolving Fund Puget Sound Partnership Public Works Board, administers the PWTF Program Public Works Trust Fund Recreation and Conservation Office Safe, Accountable, Flexible, Efficient, Transportation Equity Act, a Legacy for Users. WSDOT administered federal highway grant funding for inter -modal transportation projects. Transportation Improvement Board, Arterial Improvement or Pedestrian Safety and Mobility Programs Washington State Department of Transportation 1T C • • Brown & Caldwell Consultant Agreement, Project 06-01 CSO Projects Phase 1 • Date Agreement Authorized by Council: July 5, 2006 Amendment No. 4 Authorized by Council: March 17, 2009 Agreement Expires: December 1, 2011 Billings Through: August 20, 2009 Task # Description rigina Contract Amount roug Amendment No.4 Billings to Date % Complete Pre -Design and Design through 60% (original contract and Amendments 1-3) 1 Project Management $16,893.45 $112,841.19 $112,841.19 100% 2 Mapping & Condition Assessment $36,559.05 $110,055.64 $110,055.64 100% 3 Cultural $6,922.20 $25,092.98 $25,092.98 100% 4 Geotechnical $66,115.23 $144,293.41 $144,293.41 100% 5 Environmental & Permits $22,789.84 $150,829:67 $150,829.67 100% 6.0 CSO Plan Review and Preparation of Contract Documents $167,247.93 $180,100.00 $180,100.00 100% 6.1-6.5 Detailed Civil, Mechanical, Structural, Electrical & PICS Design _ $958,296.98 $958,296.98 100% 6.6 Preparation of 60% Cost Estimate - $47,000.00 $47,000.00 100% 7 Engineering Report & Bidding Assistance $22,450.28 $35,279.11 $35,279.11 100% 8 Evaluation of Additional Alternatives - $16,735.00 $16,735.00 100% 9 Plant Flow Management - $59,092.00 $59,092.00 100% 10 Add'I Cultural & Geotechnical Work - $8,025.00 $8,025.00 100% Subtotal, Tasks 1-10* $338,977.98 $1,847,640.98 $1,847,640.98 11 Complete detailed design of CSO Phase 1 $1,519,572.03 $74,295.43 5% 12 Septage Receiving Station Design - $8,400.00 $0.00 0% 13 Headworks Screens Design - $26,000.00 $0.00 0% 14 Integrated CSO Monitoring Design - $11,000.00 $0.00 0% 15 WWTP Monitoring Suppport - $0.00 $0.00 0% Total Contract Amount $338,977.98 $2,997,640.98 $1,506,964.38 50% M-11 Exeltech Consultant Agreement Peabody & Fith Street Reconstruction, Project 06-06 Date Agreement Authorized by Council: May 5, 2009 Agreement Expires: September 30, 2009 Billings Through: August3l, 2009 • Task # Task Original Contract Amount Revised Contract (9/21/09) Billings to Date % Complete 100 Project Management $ 1,924.24 $ 1,924.24 $ 1,308.88 68% 400 QA/QC PS&E $ 9,756.80. $ 9,756.80 $ 9,756.80 100% 500 Construction Management $ 38,969.44 $ 38,969.44 $ 21,362.41 55% Totals $ 50,650.48 $ 50,650.48 $ 32,428.09 64% • M-12 • CH2M Hill Consultant Agreement, Project 07- 08 • r Date Agreement Authorized by Council: April 17, 2007 Date Amendment No. 1 Authorized by Council: December 18, 2007 Agreement Expires: December 31, 2009 Billings Through: June 19, 2009 Task## Task Original Contract Amount Through Amendment No. 1 Billings to Date % Complete 1 Corrosion Control Facility $38,000 $38,000 $25,209.23 66% 2 Elwha Dam Mitigation $50,000 $50,000 $25,165.92 50% 3 Directed Services $25,000 $25,000 $10,799.13 43% 4 Water System Plan -- $235,000 $155,547.4266% Totals 1 $113,000 $348,000 $216,721.70 62% M-13 Perteet Consultant Agreement FEMA Projects 08-03B City Council Approval: May 19, 2009 Amendment No. 1 Authorized: July 21, 2009 Agreement Expires: December 31, 2009 Billings Through: August 31, 2009 Task # Task Original Thru Contract Amendment Amount No. 1 Billings to % Date Complete 1 Project Scoping $ 41,995.00 $ 41,995.00 $ 36,793.14 88% 2 Permitting $ 15,000.00 Totals $ 41,995.00 1 $ 56,995.00 $ 36,793.14 65% • • M-14 • • City of Port Angeles Parks, Recreation & Beautification Commission Port Angeles, Washington June 18, 2009 CALL TO ORDER - REGULAR MEETING: F11111 0fro1:141A Approval of Minutes May 21, 2009 Meeting: Items From Audience Not On Agenda: Park Sponsorship Update: Dog Park Discussion: Chairperson J. Hordyk called the regular meeting of the Port Angeles Parks, Recreation & Beautification Commission to order at 6:00 p.m. in Vern Burton Meeting Room #3. Members Present: Chairperson J. Hordyk, Vice Chairperson D. Shargel, Commissioners E. Tschimperle, P. Pittis, F. Stratton, C. Whidden, and J. Harmon. Members Absent: None. Staff Present: Manager Kent Myers, Director G. Cutler, Deputy Director R. Bonine, and Administrative Specialist 11 C. Kochanek. Audience: Dianne Myers. By consensus, the Board moved to accept the minutes of the May 21, 2009 meeting. None. Deputy Director Bonine welcomed Manager Myers, his wife Dianne Myers, and Director Cutler to the Port Angeles Parks, Recreation & Beautification Commission meeting. Deputy Director Bonine updated the Commissioners on the Park Sponsorship program reporting that Remax Realty agreed to sponsor Georgiana Park. The Olympic Paddlers Association agreed to sponsor Harborview Park and Sail and Paddle Park. Carroll Realty agreed to sponsor Milwaukee Heights Edition, A Street Lookout, and C Street Lookout. Lincoln High School agreed to sponsor Wolverton Park. The Disc Golf Association agreed to sponsor James Point Lookout. Chairperson Hordyk asked if the City provides the lawn mowers and weed eaters. Deputy Director Bonine stated that the sponsors provide their own equipment. The City has received a few donated pieces of equipment. Corey Delikat, Streets & Parks Superintendent, has reviewed safety issues and what is to be expected of the sponsors. Deputy Director Bonine provided the Commissioners with a handout of a map of Charles R. Willson Park and asked the Chairperson to moved item number seven on the agenda to item number six. By consensus the Commissioners agreed. Deputy Director Bonine asked the Commissioners to revisit the issue of a suitable location for a dog park. The parties that were interested in placing a dog park at Lincoln Park were not able to raise the amount of funding that would be needed for that large of a project. Deputy Director Bonine stated that he has been looking at Charles R. Willson Park and feels that it would be a better location for the dog park. The park is centrally located, fenced, would need very little modification, and fifty percent of the property is surrounded by commercial property with an alley to the South. Deputy Director Bonine asked the Commissioners for their opinions. M-15 Dog Park Discussion: Chairperson Hordyk asked Deputy Director Bonine how the park is being used at this • (Cont'd) time and if the park is still used for T -Ball. Deputy Director Bonine stated that he feels very little T -Ball is played at the field. The park offers one slide, a couple of picnic tables, and a basketball court with one rim. Commissioner Shargel asked if the dog park could be placed around the play area. Deputy Director Bonine indicated that he did not feel this would be the best use of the facility. He stated that he would be inclined to make this strictly a dog park, and only after, and he wanted to stress after, he met with the immediate neighbors to see what their point of view was. Commissioner Pittis stated that this park is right in the center of this neighborhood. Chairperson Hordyk commented that she would have been against the idea before but, now that there is a traffic light at 8t' and Pine, it will be easy for the kids to cross 8t' Street who are trying to get to Elks Playfield. Commissioner Pittis asked what happened to the idea of starting a dog park at Lincoln Park. Deputy Director Bonine stated that the Commissioners had approved the general concept, but that there is no financial backing for the project at Lincoln Park. By moving the dog park to Charles R. Willson Park, the cost would be substantially less and easier to find volunteers to donate their time and material. Commissioner Whidden asked Deputy Director Bonine if he has contacted the group that initially backed the Lincoln Park Dog Park. 40 Deputy Director Bonine indicated that he had spoken to one of the members, Jennifer Holcomb, and she was very excited about the idea of moving the dog park to Charles R. Willson Park. The group is still interested in having a dog park at Lincoln Park but is not able to find funding for that large of a project. Commissioner Whidden asked if Deputy Director Bonine was getting an entirely new group that perhaps leans toward this. Deputy Director Bonine stated no. The Commissioners are the first people other than Jennifer Holcomb, Director Cutler, and Manager Myers that he has spoken to about the dog park at Charles R. Willson Park. He wanted to bring it before the Commissioners first because if the Commissioners think it is the stupidest idea they have ever heard, he would forget about it now. He is not married to the proposal, it is just an option. Commissioner Shargel commented that the park was given to the City as a playground and that this issue would need to be addressed. Deputy Director Bonine assured the Commissioners that he would address these issues before moving forward with the project and that he would be talking to the two main residents most affected by the park and to residents to the North. Chairperson Hordyk asked if there is water at the park. Deputy Director Bonine commented that there is water access but no restrooms. Commissioner Whidden asked Deputy Director Bonine what the cost would be for the • project. Deputy Director Bonine estimated the cost to be around two thousanddojlars,� d wanted to make it very clear that the City does not have any funding fo p�r�ect. • Dog Park Discussion: Chairperson Hordyk asked who would pay for the watering of the park. (Cont'd) Deputy Director Bonine stated that this would need to be negotiated. Chairperson Hordyk asked Manager Myers if he would like to address the Commissioners. Manager Myers stated that he appreciates the opportunity to address the Commissioners and introduced his wife Dianne. Manager Myers informed the Commissioners that he and his wife are regular dog park users, and use the facility in Sequim about three times a week. One of the things that they found very interesting is the amount of people from Port Angeles that are using the Sequim Dog Park. He informed the Commissioners that they are in support of the idea of a Port Angeles Dog Park and they have found the Port Angeles community to be very dog friendly. Manager Myers addressed the fact that the City does not have any funding in the 2010 budget for the project but that the City is willing to help where it can to support the project. Chairperson Hordyk asked if the parking would basically be on 7'h Street and the alley. Deputy Director Bonine commented that the City would try to get people to park on the South side of 7 t Street. Chairperson Hordyk stated that this would limit the number of people using the facility. Deputy Director Bonine indicated that he uses the Sequim Dog Park and has never seen more than a dozen dogs at one time. The parking on 7`h Street would • accommodate twelve cars at one time. Chairperson Hordyk asked if the Commissioners would like to pursue a dog park at Charles R. Willson Park. By consensus, the Commissioners agreed. Deputy Director Bonine informed the Commissioners that he would check the restrictions on the park, do a foot survey of the neighborhood to see how the neighbors feel about a dog park, set up a community meeting at the park to find out what the overall feeling is, and report back to the Commissioners at the next meeting. Director Cutler commented that Deputy Director Bonine will coordinate with Community and Economic Development as to the process. Director Cutler stated that he does not foresee this as a rezoning issue as it will still remain a park. The paper will be notified and hopefully they will write a story about the proposal. Chairperson Hordyk directed Deputy Director Bonine to move forward. Budget Discussion: Chairperson Hordyk moved item number eight on the agenda to item number seven. Hordyk stated that at the last meeting the Commissioners were going to look at possible reasons why they feel that the Parks & Recreation Division should be put back under its own Department instead of under Public Works & Utilities. Each of the Commissioners was asked at the last meeting to come up with a list of reasons why they felt that way so the Park Board could present a letter to the City Manager and to the City Council. • Commissioner Harmon commented that he missed that meeting and was down at the Hood Canal Bridge and did not know of the assignment. M-17 Budget Discussion: (Cont'd) Chairperson Hordyk stated that she has heard from users of the different Park Facilities • that they do not like having to take their presentations to the Deputy Director of Recreation, then the Deputy Director has to go to the Director of Public Works to get the answer, or, are they to go to the Public Works Director first, and then, the Director of Public Works goes to the Deputy Director with the answer. The Public has commented to her that they did not like the runaround. Another concern that has been voiced to her is Ocean View Cemetery. The public has concerns with the fact that no one is at the Cemetery Office any longer and where do they go when they need to make arrangements. Chairperson Hordyk stated that the minutes for the Parks, Recreation & Beautification Commission have to be approved by Director Cutler's Administrative Assistant when that person is not even at the meetings, and anything that goes out in the mail for the Commissioners or Recreation must be approved by Public Works before it goes out for this Division. One of the biggest complaints that she has received is that our parks are not being kept up the way they should be and where are the park crews. The concerned park users see them out doing Public Works projects such as roads and other things of that nature. Chairperson Hordyk commented that this is what she has been hearing from the public and asked if there was any one else that would like to comment or was she going to stand alone on this. Commissioner Whidden replied he would stand with her on general principal but does not have any ax to grind and has not been approached by any citizens. Commissioner Pittis commented that she feels it should be Parks & Recreation. Commissioner Stratton informed the Commissioners that he agreed. Chairperson Hordyk stated that the general consensus is that this is just a matter of principal and that Parks and Recreation should be back to its own Department and not • under Public Works. Chairperson Hordyk asked how the Commissioners could get that to change and how do the Commissioners get the Park Crew to work just on parks? Commissioner Whidden asked if financing would cause a problem for the present budget. Commissioner Harmon asked if it cost money or saves money being under Public Works. Director Cutler addressed some of the concerns stating that he thinks the City has actually saved money and become more efficient over time by placing Parks & Recreation under Public Works. He explained that the City vehicles are not just designated for Streets or Parks or things of that nature. Although the City does have separate crews that work for Street and separate crews for Parks, management, depending on what the project is, will bring the crews together to work as one. There has been a lot more support for the crews when you look at the type of equipment they have, the attention the crews have gotten, and when you talk to the senior crews they comment that they have a lot more support than in past years from the management perspective to the mowing equipment and function of the day to day operations. Public Works has made a number of changes in personnel and there has been a reduction in the budget due to Council decisions. There have been a number of savings too, such as in the recreation area by a reduction in the Recreation Manager position held by Jerry Cole and then by turning that position into a worker and providing additional management support from the Public Works Department over into Recreation and the Parks Divisions. The way the responsibilities are broken down is Richard Bonine, Deputy Director of Recreation, is responsible for managing programs and coordinates with the maintenance staff. Corey Delikat, who used to be a Leadworker for the Parks & Recreation Department, was elevated to Superintendent of Streets & Parks after • Ralph Dyker, Park Superintendent, retired. Corey's primary function is supervising the maintenance of all Parks, Ball Fields, and things of that nature, and interfaces with the Recreation staff and user groups. Director Cutler addressed the issue otstaffil tating that when staff is out such as.Kochanek, Administrative Assistant II, thM Pule Works is able to provide coverage to the public by the cross training of the Public • Budget Discussion: (Cont'd) Works staff. The changes at Ocean View Cemetery were budget driven. Tom Morse, Cemetery Facility Caretaker, who does some small engine repair work for the Cemetery is now also able to do repairs for the Street Division and things of that nature. Director Cutler commented to the Commissioners that he does not care what the Division is called. He judges how well the Department is doing by feed back from the citizens and if the Commissioners want to call it Parks and Recreation combined or separate he is still more concerned with providing good service and judges how well the Department is doing by how many complaints they receive and if there are any, they are not getting up to his level. A few people called to complain about the care of Georgiana Park but that was a conscience decision and that particular park was in the process of finding a sponsor to maintain it. Director Cutler does not feel any service or commitment has been lost and that we have only improved over a period of time and feels that this has been proven by working cooperatively when it comes to the Pickleball courts, Skate park, or others. At least with his involvement, he is able to reach over and provide additional information to the different facilities and help in decreasing errors within the facilities. It is up to the Board if they would like to take it before the City Manager and City Council. The City is always looking into reorganizing and how to reduce staff, not increase staff. By separating it back out, the Commissioners will have more issues than have been addressed at this meeting. Director Cutler commented that if anyone had any specifics to address he would be happy to research then. Chairperson Hordyk stated that she does not see how this would increase staff by putting Parks and Recreation back under its own Department when part of it is still in place. Director Cutler redirected back to the Chairperson by asking what services are not • being provided and what is the Department failing to do. I think we are saving by having people cross trained. Commissioner Whidden stated that by having several of the parks maintained by different sponsors, this is going to free up the maintenance crew to do other things. Director Cutler explained to Commissioner Whidden that the funds have been taken out of the budget already and the Sponsorship Program does not save money or free up staff. Commissioner Harmon commented that he does not use the parks as much as he used to now that his kids are old. He has not received any complaints from anyone saying that the parks are in disarray and can appreciate the budget concerns. It is very frustrating having to ask the Citizens to maintain our parks. Personally, he runs three companies and he sees the same economies where you need to take one person from one company and use them for two companies. The reason the Department was set up into these Divisions and merged into Public Works was because of political things. Personally at the time he said he would like to see how this worked out dollar wise and stated he would be surprised if you do not see savings and a better product. He feels we have great staff here and that Public Works really cares. Commissioner Harmon wanted to discuss a couple of Chairperson Hordyk's comments. He is amazed that the Parks, Recreation & Beautification agenda does not go out until it is approved by Public Works. Director Cutler stated that he and Deputy Director Bonine discuss what is on the agenda and what is to be brought up and meet weekly and that this does not hold up the agenda at all. • Deputy Director Bonine commented that he also meets with Chairperson Hordyk to make the agenda. Chairperson Hordyk informed the Commissioners that the Parks, Recreation Q Beautification minutes that are e-mailed must go to the Public Works AXIntnittrzative Supervisor for approval and if the Administrative Assistant of Recreation sends out Budget Discussion: (Cont'd) any mail to the Board it must be approved. Any correspondence must be approved by • Public Works. The Administrative Supervisor has nothing to do with Recreation but that person has to approve anything that Kochanek, Administrative Assistant H of Recreation, sends out. Commissioner Harmon commented that he is a little confused as to why the minutes would not just come from the person taking the minutes. Director Cutler stated that it is more of a quality control aspect by having someone check it before it goes out. Public Works has an Administrative Supervisor that is responsible for the other. Administrative Assistants within the overall Department and the cross training of the Assistants. This does not slow down the process for getting the information out on time. This is a minor issue on the big scope of things. Chairperson Hordyk strongly voiced that she liked Parks and Recreation under its own Department. She stated you knew where you stood with the Parks and Recreation Department and you knew exactly who to go to and you knew exactly who to talk to and now you have to go Public Works and Public Works has to go to Recreation or visa versa. Commissioner Harmon replied by saying did this not happen before? Chairperson Hordyk stated no. Director Cutler asked Chairperson Hordyk to be more specific. Chairperson Hordyk commented that she was not going to be more specific and that the issue of Parks and Recreation back under its own Department has been brought up • more than once by the Commissioners. The Board talked about it at the last meeting and the whole group felt it should be back under its own Department. Now faced with the issue, no one is going to come forward when at one time the board felt very strongly about it and now the board is just going to clam up. Commissioner Pittis stated that if the City is going to save money such as Director Cutler stated with the Division under Public Works and separating it could hurt the City financially then why not keep it the way it is. Commissioner Harmon commented that he takes offense to the statement made by the Chairperson and he is not claming up. He wants to make sure we are doing this as efficiently as we can. He has faith in Director Cutler, Deputy Director Bonine, Streets & Parks Superintendent Delikat, and he has talked to Delikat several times and he has never stated this sucks and we need to be back as a separate Department. He has not seen any negative other than the overall economy has gone to hell in a handbag. He does not feel Glenn is going to bullshit us and has the best interest of the Community and keeping our parks in the best condition possible. The only thing that needs fixing is funding. Commissioner Shargel stated it is confusing as to who the Board is. Who are we as a Committee? If Richard Bonine is the Deputy Director of Recreation than where is the Deputy Director of Parks. Where is the other side of this? Without Director Cutler at the meeting there is not representation for the park side. Director Cutler told the Commissioners to look at it as a separation of the Parks Maintenance Crew who still maintain the facilities. Deputy Director Bonine is responsible for the program's strategic planning to how the parks are used and this is why he brings to you the dog park issue. The ball field scheduling and the basketball tournaments are the Deputy Directors area. When the Deputy Director has an issue • . with the maintenance of the ball fields not being maintained, he calls the Streets & Parks Superintendent Delikat and says you are not maintaining the ball Ids.�jelikat does not do the strategic planning of the facilities, Deputy Director BoiVeis4 h,arge • • • of that. Park maintenance is what the Superintendent of Streets & Parks does. Budget Discussion: (Cont'd) Commissioner Shargel stated that there is a history here going back as far as two previous Directors. Director Cutler commented that when this first came together he was not very enthusiastic about taking it over. The Council told him to take this on and do it. It was rough initially because there was a lot of infighting but he took on the job. He stated that he thinks there is a definite benefit by having the maintenance over in the Public Works area and not having to do the planning over, with the maintenance group. The Gateway is a good example of the Deputy Directors responsibility as far as how it is going to be utilized and what is the policy and procedures. Commissioner Whidden stated he promised he is not nitpicking and asked Chairperson Hordyk what Committee she was the Chairperson of. Chairperson Hordyk replied that she is the Chairperson of Parks, Recreation & Beautification. Commissioner Whidden asked where the Parks side is for the Board in all of this. Commissioner Harmon asked if the Board is really whining because Bonine's title is not the Deputy Director of Parks & Recreation. The Commissioners were unanimous that this was not the issue. They want representation from the park side. Commissioner Harmon stated that we are no more broke than we were before and he feels the Division is better than it was. Chairperson Hordyk commented that she must be talking to the wrong people or different people than the rest of the members and asked the Commissioners where they would like to go from here. Commissioner Whidden stated let us continue as is. Community Garden Deputy Director Bonine asked the Commissioners what they thought about the idea of Discussion: a community garden at Charles R. Willson Park if the dog park people say they can not afford the approximately two thousand dollars needed to renovate the park or the neighbors say no way do they want a dog park next to them. A community garden does not need to be mowed or trimmed. He stated that he has been dealing with the Farmer's Market about The Gateway and the subject of the community garden has come up a few times and he asked the Farmer's Market if they would volunteer to till the garden a couple times a year and they informed him it would be no problem. Chairperson Hordyk asked how do you layout the garden and does each person take care of their own space. Deputy Director Bonine stated that this was new to him and he would probably lay all the plots out the same size and assign plots to the people and not let them choose. Hopefully no one would steal the food and hopes that the idea would work. He has read really good reviews and has also read horror stories. Chairperson Hordyk asked Deputy Director Bonine if the dog park at Charles R. Willson Park does not go through are you wanting to put a community garden at Charles R. Willson Park only or are you looking at other lots. Deputy Director Bonine commented that he would like a broader approval of the concept. He would like to look at other options. Director Cutler stated that there is a possibility of a community gardenat Lincoln Park. Community Garden Deputy Director Bonine commented that he appreciates what his boss stated about • Discussion: (Cont'd) Lincoln Park but there is no fence and there are deer around and will eat the garden. Chairperson Hordyk commented that in the first year or two it may have vandalism until people get used to the garden and understood the idea. The more people take pride in that particular area the more vandalism will go down. Commissioner Tschimperle stated that the Olympic Vineyard Christian Fellowship Church just put in a big community garden and Deputy Director Bonine should check on the garden and the Senior Center just put in about ten raised beds. Deputy Director Bonine replied that he would check them out. A discussion took place about the dog park and how to wash your animals. Deputy Director's Report Deputy Director Bonine informed the Commissioners that the City had its first rental at and Late Additions: The Gateway yesterday. It was the Wednesday edition of the Farmer's Market doing their first trial run. There will be no charge for the two Wednesday trial runs. He was at the pavilion when the vendors started to arrive and set up. The vendors had been provided with a schedule for set up so they could come in three different waves. The most important reason for staggering the times on the pavilion is due to the fact it is not a parking deck. Only one vehicle is allowed on the pavilion at a time. The vendors were also able to park along the side of the street and unload merchandise. The Farmer's Market management procured chalk board signs from the City that restricted three parking spaces directly West of the Harbor Town Mall. Two business owners had major concerns that this parking restriction hurt their lunch time business. Deputy Director Bonine informed the Commissioners that Manager Myers will be attending the Farmer's Market meeting that will be held tonight to address other issues that they • may have. A discussion took place as to downtown parking issues for the vendors of the market. Chairperson Hordyk stated that she has been approached by people who would like to try The Gateway pavilion and will they be able to try it for free. Deputy Director Bonine informed the (Commissioners that if he was approached by a large group such as the Farmer's Market that would be renting the facility once a week for a long period of time, then he might consider waiving the fee. Deputy Director Bonine asked the Commissioners to come up with some basic rules, such as the no smoking rule, no skateboarding, no bikes, noise ordinance, users must provide their own additional trash receptacles at the pavilion, only one vehicle allowed on the pavilion at one time, no admissions may be charged by the renter, and renters will be liable for damage done to the premises due to their actions. Deputy Director Bonine asked the Commissioners how they felt about serving alcohol at The Gateway pavilion. Chairperson Hordyk asked Deputy Director Bonine how he was going to be able to control and monitor the no smoking rule when it is an outside facility. Is it because it is a publicly owned facility that the City can say that? Deputy Director Bonine stated yes. He commented that it is a police job and he will not be going over to a smoker and telling them to quit. A discussion took place as to the pros and cons of enforcing rules. Commissioner Whidden asked about liability insurance when using the facility. Deputy Director Bonine stated he is treating liability insurance like he is going to treat the new pavilion being built at the Dream Playground. He is not going to task people to have liability insurance but this may change at a latter date. M -22 • Deputy Director's Report Chairperson Hordyk asked if it is required to have insurance when renting the City and Late Additions: (Cont'd) Pier. Deputy Director Bonine stated that it depends on the event. A lengthy discussion took place as to the serving of alcohol, the use of, and hours of operations at The Gateway pavilion and the City Pier. The Commissioners instructed Deputy Director Bonine to end the trial $75.00 rental fee December 31, 2009 and the Commissioners will discuss what the new fee will be at a later date. Commissioner Harmon asked if there was any movement on the Sunday rental at the Clallam Transit area. Deputy Director Bonine informed the Commissioners that he has been approached by the Port Angeles Community Market that is not the Port Angeles Farmer's Market about using The Gateway pavilion on Sundays. This would be more of an open air market. The manager of the market has talked to the Clallam Transit Authority and gotten the ok from them to use the bus lanes on Sundays. The manager of the market was told if he wanted to rent The Gateway pavilion to stop by the Deputy Director's office and he would be happy to talk with him. Director Cutler asked Deputy Director Bonine if the City was going to manage the Clallam Transit lanes or is Clallam Transit going to manage that. Deputy Director Bonine stated that the Clallam Transit Authority was going to manage • their part and he told the manager that he had nothing to do with that part or the lanes. The Port Angeles Community Market would like to rent The Gateway pavilion in conjunction with the Clallam Transit Authority bus lanes on every Sunday. Deputy Director Bonine updated the Commissioners on the City Pier Moorage and Ediz Hook Boat Launch revenue and ended by inviting the Commissioners to check out the new Pickleball courts at Elks Playfield. Director Cutler reminded the Commissioners that the next time they will be meeting will be September 17, 2009 and the 2010 budget will be going before the City Council before that time so please get with Deputy Director Bonine before this time if you would like to have a say. Chairperson Hordyk stated that the Commissioners actually have a say? Director Cutler commented that he really thinks they do. Last year we put together a list for Council which far exceeds what they required for balancing the budget. If the Commissioners want to have some influence, than I would get a list to Deputy Director Bonine. By consensus, the Commissioners agreed that if Deputy Director Bonine felt he needed to discuss the 2010 budget the Commissioners would hold a special session. Adjournment: By consensus, the Board moved to adjourn at 7:35 p.m. Next Meeting: September 17, 2009 6:00 p.m. Vern Burton Meeting Room #3 is M -23 • NGELES DATE: October 2, 2009 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: BUDGET SUPPLEMENTAL REPORT #1 At the September 29 Budget work session, a number of questions were raised about the preliminary proposed budget. Also, additional information was requested on a number of budget - related items. This supplemental report is intended to respond to the questions that were not answered at the meeting as well as provide several reports related to the 2010 proposed City Budget. Please bring this report, as well as the other budget information distributed earlier this week, to the work session next Wednesday, October 7, at 5:30 p.m. Also please let me know if there is any additional information that you need prior to the meeting. • First of all, I have attached a report from Yvonne that responds to a number of financial questions that were raised at this meeting. This report (Attachment #1) includes the different ways we monitor local and state economic activity. It also includes more detailed information on our general fund revenue projections. I met with Yvonne again this week to review these projections. In several cases, she has actually reduced her projections from what was originally suggested or proposed. I believe that her projections are conservative and we should meet these projections in the coming year. The second report (Attachment #2) is a 3 -year fund balance report for the City's major funds. Please review this report carefully as it shows the estimated fund balances that will result if the proposed 2010 Budget is approved. Also, please note that the majority of reductions in the fund balances in the report are due to the planned reduction in the fund balance in the Wastewater Fund. I also wanted to note that the $3.6 million in General Fund balance does not include the $250,000 that the City retains in a contingency fund for unplanned major expenses that may occur during the year. Finally, the reduction in the balance in the Pen Com Fund Was recommended by the Pen Com Board in order to offset cost increases to participating jurisdictions in 2010. At the previous Budget work session a number of questions were raised about the City's funding of street and sidewalk improvements. Attachment #3 includes several related reports including a listing of street capital expenses for the past 10 years including the source of funding for these improvements. I have also included in this attachment a listing of the priority street overlay projects that the Council may want to consider. The final report that is included in this attachment is a listing of prioritized sidewalk improvements. • 1 of 77 A number of questions were also offered at the work session on economic development funding and community development projects proposed or requested for next year. Nathan prepared the attached response (Attachment #4) that should respond to most of these questions. • Following the Budget work session we also received questions regarding the status of staffing for the Police Department. The Police Chief prepared the attached response to some of these questions which I thought would help clarify any questions regarding this staffing (Attachment #5). As mentioned at the Council meeting we asked our City employees to assist us with offering suggestions on ways we can reduce our budget for certain expenses. A total of over 80 written suggestions have been provided to date (Attachment #6) and I personally received 8-10 additional verbal suggestions. As reported at the Council meeting, the proposed 2010 Budget includes a funding decrease of 10% to the outside organizations that are currently funded by the City. This includes the Feiro Marine Life Center, United Way and the Fine Arts Center. For your information, I have included a copy of their funding requests that were submitted to the City over the past several weeks. (Attachment #7) At last Tuesday's Council meeting there were several questions that were raised about the supplemental budget requests that were submitted by City Departments. Several of these are included in the proposed 2010 Budget and some are not included. In order to help in answering Council questions about these supplemental requests, I have attached a copy of the listing of supplemental requests including my initial recommendation on whether or not these should be funded. I have also included in this report (Attachment #8) a copy of the actual supplemental • request forms which includes detailed information on each request. Hopefully, this information responds to your initial questions and concerns. I look forward to continuing the discussion at next Wednesday's meeting. • 2 of 77 0 • ATTACHMENT 1 3 of 77 Kent, C� This is a quick answer for some of the Council questions., How do we monitor changes in the economy? • Participate in conference calls with AWC • Contact MRSC and DOR for economic information • Monitor reports from the Office of Financial Management • Review projections from the State Economic and Revenue Forecast Council • Network with Washington Finance Officers and other professional organizations • Keep track of changes at the local level • We are in constant contact with other agencies, such as the County, Port, School District and College • Closely monitor sales tax receipts, including receipts by industry sector • Make use of many other sources including, paper, radio etc. • Network with local agencies including County and Port I and my staff use several websites from the following agencies to monitor potential impacts to the City's budget including: • Municipal Research and Services Center of Washington • Washington State Department of Revenue • • Washington State Office of Financial Management • Washington State Economic and Revenue Forecast Council • US Dept. of Labor - Bureau of Labor and Statistics • US Dept of Commerce Bureau of Economic Analysis. • Workforce Explorer Washington • Federal Reserve (FedViews) Major Revenues for General Fund Properl,� Tax Property tax is generally a very consistent and substantial source of General Fund revenue. In March of 2009, I and some of my staff attended a general meeting with staff from the Department of Revenue. This meeting was designed to inform local governments of upcoming legislation, economic trends, forecast for the recession, as well as the potential impact that the implicit price deflator (IPD) could have on property tax levies. For the first time, in the 2008 amended budget as well as the 2009 budget, I budgeted for uncollected property taxes of $20,000 and $30,000, respectively. In anticipation of difficult times ahead, steps were taken to plan for a potential shortfall. This conservative approach will now help with the affects of the negative IPD. Even with the IPD factor • 4 of 77 • reducing property taxes by .848%, it would still increase our budgeted property taxes by .27%. This by no means indicates that we should not increase property taxes by I% based on substantial need. Regardless of the IPD rate, our operating expenses continue to increase. We will need property tax to continue to increase in order to keep up with long- term financial needs. Future years may not have the benefit of PERS decreases and grants to help offset operating costs. A I% increase of approximately $40,000 would help us fund the School Resource Officer, other Economic Development opportunities, or make additional improvements to our "unfunded streets". Sales Tax Sales tax revenue is another substantial source of General Fund revenue, but unlike property tax, it is much more subject to fluctuation. We approach sales tax forecasts by analyzing projections on several levels. Our meeting with the Department of Revenue staff provided a very global view of the economy, as compared with Washington State as a whole. It has also been helpful to take note of financial reports presented by other city officials within Washington at not only the Department of Revenue meeting, but at the Government Finance Officers Conference, and the Washington Finance Officers Conference. In addition, we also monitor the local economy, including the positive or negative outlook of current and new businesses, housing and new construction, and employment opportunities. Based on historical sales tax receipts and forecast assumptions from a local and global perspective, we are able to develop sales tax • projections. It is important to note that in prior years of budgeting sales tax, we have always received more sales tax receipts than were budgeted. In 2008, the budget for sales tax was $3,185,023, a 5% decrease over.2007 actual receipts. Our conservative estimate served ' us well as we entered a recession; the sales tax receipts still came in at nearly $25,000 more than budgeted. In 2009, we recognized we were in a recession and lowered out sales tax budget by an additional 8%. The magnitude of the recession was not reflected in information we were receiving from the State. We have continued to monitor sales tax closely, including reviewing financial facts from various organizations as well as local changes. In response to this research, I lowered projections an additional 5% for the 2009 amended budget to remain consistent with our conservative approach. I met several times with Peninsula College staff to estimate the sales tax expected from the construction of Meyer Hall (spelling?) and I still think my projection of $200K is conservative • I and my staff will continue to monitor new businesses, closing businesses, large construction projects, as well as other factors for projecting 2010. Although we remain conservative, we must balance this with the needs of the City. We cannot make irrational sales tax estimates that are way below our expectations. We have to be able to justify our decisions to those who may have their job eliminated due to unrealistic projections. 5of77 Utility Tax _.... .. Along with property tax, and sales tax, utility tax is one of -the three largest sources of tax revenue for the City. Revenues from City -owned utilities are based on a percentage of projected utility sales receipts that come from staff in the Public Works Department. Although the Public Works Department is projecting larger increases, in an effort to remain cautious with our revenue projections, I directed staff to reduce utility tax by an additional $81K for the 2010 proposed budget. If water and/or wastewater rate increases are approved by the Council, we have a good chance of increasing this portion of the revenue. For telephone taxes, we have kept projections nearly $140,000 lower than actual 2008 receipts. - - . Other Taxes Projected gambling taxes have been reduced by over 84%, -and we have eliminated budgeting for cardroom taxes completely. Leasehold tax is budgeted $10,000 below the 2009 estimate. Interr2overnmental Revenues is Liquor excise tax, as well as liquor board profit is estimated by the State. Traditionally, I • use their recommendations for budgeting revenues. The liquor board profit is increasing 13% based on MMC Budget Suggestions for 2010 publication. Legislature voted to increase the distribution of liquor board profits by $9.3 million over 2010 and 2011. The aggressive pursuit of grants has increased the 2010 budget intergovernmental revenue estimates by 118% over 2009 proposed amended budget. One council member was concerned that we may lose grants due to a $1.2 billion deficit at the State level; this is why I included in the budget only actually awarded grants and no projections for future grants. Licenses and Permits The most notable change in projected licenses and permits comes from building activity. -- I and my staff met with both Nathan and Sue in the Community and Economic Development Department on several occasions to develop a thoughtful and cautious estimate of revenue projections. In conjunction with housing and construction reports from the State, as well as local activity, it was determined that we should lower 2010 projections by 24% to $196,800. The last time we received licenses and permits below this level was in 2002 and prior. Currently, much of the permit activity includes home remodels and small projects, with the exception of one large project for Peninsula College which was considered for revenue projections. 6of77 • Charges for Services - - - - Many of the charges for services were reduced by a moderate amount with the exception of Parks & Recreation which included pool revenues in their charges for services budget. The 40% reduction in charges for services is mostly related to the discontinued operation of the pool. Fines and Forfeitures The 2010 Budget includes municipal court fines and parking ticket penalties that have a combined proposed budget of $292,000. I have not budgeted increases in this line item or in this revenue source. In addition, we have only a small portion of time to base our forecast for parking ticket penalties at the Gateway parking facility. Actual receipts will more than likely be higher than budgeted for 2010. Interest Revenue Interest revenue is budgeted at less than $150K for the General Fund. Since the interest rate is at the lowest level, I estimate that my projection is conservative. If the interest rates begin to increase (based on the projection of the national economists) we will collect more than budgeted. Real Estate Excise Taxes I included in the budget $240K for 2010 vs. $220K for 2009 estimates. Based on actual receipts for the first eight months of 2009, and for the last four months of 2008, we may exceed 2009 projections. Of course, it all depends on the real estate sales in the 3rd and 4d' quarters. Since our budgeted expenditures in this fund are less than $152K, and we have over $674 reserves in these funds, I can decrease 2010 projections by an additional $20K. However, at this point it is just an educated guess. The State projects estimate a small increase in the real estate market in 2010 and 2011. Kent, let me know if I can provide any additional information. 7 of 77 1990 2,153,208 N/A 1991 - ------2,300;360 6.83 1992 2,408,194. 4.69 1993 2,345,569 -2.60 1994 2,267,277 -3.34 1995 2,394,732 5.62 1996 .2,283,881. -4.63 - 1997-- 2,187,081 -4.24 1998 2,333,576 6.70 1999 2,300,000 -1.44 2000 21308,725 0.38 2001 2,278,356 -1.32 2002 2,314,136 1.57 2003 2,508,775 8.41 2004 2,855,434 13.82 2005 2,929,106 2.58 2006 3,254,674 11.11 2007 3,357,780 3.17 2008 3,209,825 -4.41 2009 -Esta 2,775,023 -13.55 .2010 Budget, :. 2,749,393 =0:92 2011 Projected 2,776,887 1.00 2012 Projected 2,804,656 1.00 2013 Projected 2,832,702 1.00 0 � 8 of 77 • • 9 of 77 1997 990,138 146,715 233,734 379,623 1,750,210 -10.96 "1998 978,487 170,103- ' 222,496 " =398;654- - - ---- _ -- - - ' - ------ 1,789,740 - 1.12 1999 929,667 982,444 - 229,081 409,734 1,750,926 -1.06 2000 1,207,515 188,997 246,507 357,634 2,000,653 14.26 2001 1,289,384 196,430 255,908 384,280 2,126,002 6.27 2002 1,279,965 210,062 285,532 396,427 2,171,986 2.16 2003 1,547,497 225,039 272,548 375,304 2,420,388 11.44 20D4(') 1,683,988 251,911 285,095 212,225 228,512 22,673 2,684,404 10.91 2005 1,622,652 259,395 296,672 211,723 241,200 23,449 2,655,291 -1.08 2006 1,690,571 313,429 340,035 243,003 268,5:19 29,048 2,864,605 8.64 2007 (2) 1,796,586 359,553 415,894 267,996 - 389,238 28,513 3,257,780 12.94 20001 1,832,256 367,452 477,803 240,177 378,921 56,715 3,353,324 2.93 2009 Est(4) 1,706,940 494,800 601,500 219,980 317,336 56,720 3,397,276 1.31' 2010 Budget 1,789,030 507,850 622,700 .218,035 330,456 56,000 3,524,071 3.73 2011 Projected 1,878,482 533,243 653,835 228,937 346,979 58,800 3,700,275 5.00 2012 Projected 1,972,406 559,905 686,527 240,384 364,328 61,740 .3,885,288 5.00 2013 Projected 2,071,026 587.900 720,853 252,403 382,544 64,827 4,079,553 5.00 (�1 In 2004, the City implemented a Stormwater Utility charge of $3.00 per month. Also, the Solid Waste Utility was separated into Collection and Landffll activities. (�) In 2007, the City transitioned from a Solid Waste Landfill to a Solid Waste Transfer Station mods of operation. (3) The Utility tax rate charged to the Solid Waste Collection utility increased from 8% to 10%. (4) In 2009, the Utility tax rate charged to the Water and Wastewater utilities increased from 8% to 10%. Electric Utility tax decreased due to a BPA credit affecting • commercial customers. • 9 of 77 1990 1991 1992 1993 1994 1995 2001 2002 2003 2004 2005 2006 2007 2008 2009 Est. -2010 Budge. t 2011 Projected 2012 Projected 2013 Projected 7,621 159,506 13,372 130,612 15,184 141,365 16,297 196,738 6,530 174,864 4,480 176,518 1,492 482,471 2,029 510,835 1,567 534,998 2,041 534,475 2,150 556,244 2,326 538,041 2,231 505,043 16,940 639,727 51,500 500,000 20,000 500,000 23,000 500,000 23,000 500,000 23,000 500,000 (t) In 2008, the City began collecting utility tax revenu from non -City Solid Waste Collection service provider: 10 of 77 • • • • • (1) The downward trend is due to decreased gambling and cardroom activities within the City. 11 of 77 1995 65,772 -5.07 114,585 7.66 1996 77,643 18.05 95,925 -16.28 1997 74,914 -3.51 73,239 -23.65 1998 76,647 2.31 109,875 50.02 1999 98,312 28.27 84,374 -23.21 2000 115,191 17.17 80,834 -4.20 2001 97,270 -15.56 111,422 37.84 2002 101,437 4.28- 109,063 -2.12 2003 102,390 0.94 78,442 -28.08 2004 60,079 -41.32. 161,650 106.08 2005 93,659 55.89 222,088 37.39 2006 116,820 24.73 163,150 -26.54 2007 120,009 2.73 168,816 3.47 2008 118,417 -1.33 185,410 9.83 2009 Est. 120,000 1.34 36,400 -80.37 201O,:Projected ; .11.0,000 ;:;;-8.33 ', .., ',:35;000' .:. =3:85 2011 Projected 110,000 0.00 35,000 0.00 . 2012 Projected 110,000 0.00 35,000 0.00 2013 Projected 110,000 0.00 35,000 0.00 • (1) The downward trend is due to decreased gambling and cardroom activities within the City. 11 of 77 (1) Motor vehicle excise taxes are no longer included. FA 12 of 77 1990 270,546 59,175 145,954 475,675 N/A 1991 268,292 60,264 180,355 508,911 6.99 1992 288,960 61,659 135,010 485,629 -4.57 1993..= ____296,1.93 60,917 -. 121,740 `. - -478,850- =1.40 1994 315,677 58,651 119,169 493,497 3.06 1995 333,730 56,636 101,482 491,848 -0.33 _. 1996 266,877 54,718 103,533 - 425;128 -13.57 1997 233,155 55,857 104,775 . ' 393,787 -7.37 ._1998---- ----.---.-245,,126-_- _.. '57,193 136,170,.: _.._. 438,489 11.35 . 1999 265,737 59,581. 101,286-- 426,604 -2.71 2000 50,854 63,499 115,002 229,355 -46.24 2001 0 63,104 101,084 .164,188 -28.41 2002 0 49,863 116,102 165,965 1.08 2003 _ 0 66,395 115,952 182,347 9.87 2004 0 71,810 133,878 205,688 12.80 2005 0. 76,174 131,426 207,600 0.93 2006 0 80,481 121,223 201,704 -2.84 2007 0 86,776 138,771 225,547 - 11.82 2008 0 91,909 128,483 220,392 -2.29 • 2009 Est. 0 93,933 127,864 221,797 0.64 2010 Budget 0 92,063 158,510 250,573 12.97 J - 2011 Projected 0__94,825. _. _ 160,095 .. 254,920 1.73 2012 Projected 0 97,670 161,696 259,366 1.74 2013 Projected 0 100,600 163,313 263,913 1.75 (1) Motor vehicle excise taxes are no longer included. FA 12 of 77 • • • 1995 0 0 91,569 91,569 1996 0 0 63,378. 63,378 -30.79% 1997 0 0 50,235 50,235 -20.74% 1998 8,692 9,826 55,671`- 74,189 - - 47.68% 1999 40,851 0 62,707 103,558 39.59% 2000 4,124 415 5,923. 10,462 -89.90% 2001 42,836 5,563 48,278 96,6.77 824.08% 2002 31,023 0 57,480 88,503 -8.45% 2003 2,315 108,988. 37,093... 148,396 67.67% 2004 29,295 15,199 33,615. 78,110 -47.36% 20051 209,492 12,536 26,545. 248,573 218.23% 2006 2,045 14,415 45,081. , 61,541 -75.24% 2007 53,616 33,163 26,038 112,817 83.32% 2008 204,698 25,777 40,164. 270,639 139.89% 2009 Est. 39,796 15,028 116,833 171,657 -36.57% 2010 Budget .165,296 12,700 197,000 374,996 118,46% 2011 Projected 0 0 5,000 5,000 -98.67% 2012 Projected 0 0 5,000' 5,000. 0.00% 2013 Projected 0 0 5,000 5,000 0.00% U 13 of 77 1995 --- 1-09,630 _ 7,271 ` 121-758 127,283 5,223 262,165 = --16.75 1996 109,630 5,135 11,919 138,359 3,126 268,169 2.29 1997 119,544 8,013 12,867 174,680 4,737 319,841 19.27 1998 129,950 5,124 11,648 150,761 2,810 . 300,293 -6.11 --,-1-22,354-- 8,550 10,192 -136,358 -::_ _ 3,306 -280,760 : -6.50 - 2000 -- . 122,440. 6,850 _ 28,732 98,689 .3,883. 260,594 -7.18 2001 112,232 7,810 26,003 143,056 3,178 292,279 12.16 2002 108,407 8,594 25,106 142,725 7,343 292;175 -0.04 2003 113,415 6,796 37,627 218,416 3,618 379,872 30.02 2004 114,307 5,700 38,725 225,400 2,657 386,789 1.82 2005 - 116,092 9,205 44,684 401,983 2,719 574,683 48.58 2006 124,952 9,325 45,246 344,378 2,503 526,404 -8.40 2007 129,820 9,495 43,132 350,950 2,542 535,939 1.81 2008 139,348 81500 47,490 203,941 2,442. 401,721 -25.04 2009 Est. 135,000 6,730 48,264 259,200 2,620 4.51,-814.- 12.47 2010 Budget 130,000 .. 300- 48,264. 196,800.. 2;620 .: .382;984 =15.23 2011 Projected 135,000 5,300 48,264 196,800 2,620 387,984 1.31 2012 Projected 135,000 5,300 48,264 196,800 2,620 .387;984 0.00 _.201.2 Projected. __ .- 135,000-- - 5,300 48;264 196,800 2,620 387,984 0.00 - 14 of 77 0 � 15 of 77 1998 15,441 65,525 329,991 7,953 2,581 3,959. 425,450 -5.79 1999 16,762 40,265 294,584 7,918 2,426 17,509 37.9,464 -10.81 2000 20,659 18,753 343,030 7,730 2,426 15,735 .408,333 7.61 2001 27,066 63,852 331,593 39,266 3,557 11,511 476,845 16.78 2002 169,016 6,442 337,218 _ 40,329 3,023 27,944 583,972 22.47 2003 48,045 3,829 360,652 93,915 605 19,912 526,958 -9.76 2004 38,190 3,518 358,014 78,484 516 26,497 505,219 -4.13 2005 46,069 3,319 363,068 177,474 1,753 28,404 .620,087 22.74 2006 41,894 1,433 376,705 200,072 1,332 17,607 639,043 3.06 2007 45,000 2,634 331,662 139,823 1,294 15,690 '536,103. -16.11 2008 45,552 2,883 372,390 76,676 1,260 26,342.. -525,103 -2.05 2009 Est. 30,215 5,075 347,350 128,413 1,560. 7,726 '520,339 -0.91 2010 Budget 16,950. 39,00V. 1.94;800. :.79,450 1,560. 13,900. 309,660 -40.49. 2011 Projected 16,000 500 194,800 79,000 1,500 13,000 .' .304;800 -1.57 2012 Projected 16,000 500 194,800 79,000 1,500 13,000 304,800 0.00 2013 Projected 16,000 500 194,800 79,000 1,500 13,000: , 304,800 0.00 Note: (1) In 2002 and 2003 Police charged Port for providing Airport security. (2) In 2002 the City implemented $33 ambulance charges. (3) In 2010, the reduction is due to the William Shore Pool operations moving to the Metropolitan Park District. 15 of 77 16 of 77 I L -r�.�^r-.I,tT,--�: r�—�'f- �! Hf'1 d t 75 tks�c�ss E i s ✓, r 'YfL C '�4n '�'�I t iylt w3 �M,"j.`tC7�.iY y (l�� r ✓� yl l S 1 #4�Y It7Yf '^J �li�e t t 1 fE` r '= fq,� ri'1j 1 yY'R � N� t IX�E �'L.1W �h1t'A�Skti��f'� F3+S"1Ir sC 1Y�>� f •'S. �4 1 li a 5 ' �, ; A "�"rl•t`�--'^ b, e f�p' �� nes Panld>a Y ' iI� -fir �t yrs l r a� �� �� r n ?{?S kl //�. Y� i iM/:3�1V ��Q11 r''S`d'� fel Fkt <� ' 1 F�neS`.�:s:�^�� "Tim rn, -c�'fi":.7 1 "EgqrorA.' rir'yn' y1^� 6 FEI�r�a.���*/f�jiil y}�� rEISJ�� t •.1 � 6.'i �- Eq t"''iS �t r' i' Kr�� s't 'xlyl{S' ter, 711 f}j"La0.,N,7ik v�` 1n 4 Mk ��I�i r}r Y}�, 15 4"I ,j,4 NMI 4 .' ,t uyr£ "4 ����,p 11r n'l7 so �• ��• :� ��� 9 low .• 16 of 77 1998 249,522 14.04 1999 201,163 -19.38 2000 372,471 85.16 2001 339,181 -8.94 2002 200,847. -40.78 2003 161,477 -19.60 2004 113,021 -30.01 2005 199,406 76.43 2006 302,399 51.65 2007 453,928 50.11 2008 433,642 -4.47 2009 Est. 194,814 -55.07 2010 'B.udget 149,360,:.; :: -23:33 2011 Projected 150,854 1.00 2012 Projected 152,362 1.00 2013 Projected 153,886 1.00 17 of 77 • • 18 of 77 Fund Balance - Citywide 2008 2009 Est. 2010 Est. Ending Ending Ending - -. - Fund- Balance Balance Balance General Fund4,398,023 3,833,821 3,633,821 2010 Fund Balance as a %of Months of 21.46% Special Revenue Funds 33,482 Total Special Revenue Funds 19,202,005 10,092 Lodging Excise Tax 464,946 224,379 16,632 3.57% Street 666,232 640,433 497,846 30.08% Economic Development 6,396,002 5,991,135 5,381,756 683.40% Cultural Resources 339,863 437,284 :385,715 119.06% Real Estate Excise Tax #1 551,545 410,728 477,805 764.02% Real Estate Excise Tax #2 333,949 160,526 196,332 219.92% PenCom 908,312 654,984 356,165 16.28% Criminal Justice 341,179 329,673 351,157 149.43% Electric Utility Rural Econ, Dev. Rev. Fund 227,427 233,762 238,598 477.20% Treatment Plant Operations & Maintenance 8,020,950 - - N/A Port Angeles Housing Rehab. 428,184 327,096 118,451 16.22% Recreational Activities 100,795 105,962 -103,618 26.28% Drug Task Force 15,573 17,363 - 17,684 353.68% Contingency Fund 250,000 250,000 250,000 N/A Community Development Grants 36,698 - - N/A K-9 Program 11,669 11,991 12,237 N/A Firearms Range 16,266 23,043 28,719 700.46% Senior Center Maintenance 58,933 60,509 61,712 N/A Waterfront Trail 33,482 Total Special Revenue Funds 19,202,005 10,092 Debt Service Funds 346 2001 Refunding G.O. Bond - Sr. Center/Fire Hall 125,292 20D5 Refunding G.O. Bond - Library 7,914 2005 LTGO Bond - WUGA 255 2006 LTGO Bond - Property Acquisition 759,221 LID Control 138,935 Vtal Debt Service Funds 1,031,617 N/A Governmental Capital Improvement Funds 10,571,412 Capital Improvement 712,101 Property Management 114,816 Lincoln Park Improvement 172,614 8th Street Bridges Reconstruction 1,468,741 Total Governmental Capital Improve. Funds 2,468,272 4,855,163 Permanent Funds 57.88% - Cemetery Endowment 358,656 Esther Webster Trust 576,742 Total Permanent Funds 935,398 Enterprise Funds (Cash) 130,547 134,492 34.87% 9,190 10,092 3.54% 346 343 0.14% 748,103 736,308 847.41% 138,935 138,935 N/A 1,027,121 1,020,170 101.28% 469,637 548,137 N/A 96,187 76,884 N/A 159,685 165,675 N/A - - N/A 365,867 371,372 N/A 650.000 504.526 225.11% Electric 6,323,439 3,650,323 1,953,832 6.21% Electric Conservation 1,281,290 798,826 312,041 24.96% Water 2,443,610 1,902,996 1,980,408 39.10% Water Treatment Plant - 8,235,468 8,399,233 N/A Wastewater' 10,571,412 9,576,489 5,368,412 105.04% Solid Waste Collection 3,441,166 3,165,200 2,898,026 83.48% Solid Waste Transfer Station/Landfill 6,470,294 4,855,163 3,380,961 57.88% - Stormwater 424,701 389,590 942,709 135.18% Medic 1 72,725 81,413 6,739 0.45% Total Enterprise Funds (Cash) 31,028,637 32,655,468 25,242,361 46.45% Internal Service Funds Equipment Services Y 5,893,418 6,169,209 6,131,007 489.41% Information Technology Y 1,293,010 1,113,443 1,055,684 116.71% Self -Insurance 1,293,739 1 318,951 1 320 818 27.43% Total Internal Service Funds 8,480,167 8,601,603 8,607,709 122.00% Fiduciary Firemen's Pension 835,576 746,238 636,656 449.17% Total Fiduciary Funds 835,576 746,238 636,656 449.17% kALALLFUNDS 68,379,695 58,541,277 49,238,436 56.85% Excludes CSO cash Includes reserves for replacements 19 of 77 0.43 3.61 82.01 1.95 17.93 57.26 N/A 1.95 3.15 84.061 4.18 0.43 0.02 101.69 N/AI 0.75 3.00 4.69 N/A 12.72 10.02 6.95 16.22 0.05 5.571 58.73 14.01 3.29 14,64 n 0 20 of 77 • • • General Government General fund includes labor costs prior to 2008 19994-2010 r w: 150,000 400,000 153,500 152,000 850,000 8,096,293 2,609,465 2,620,000 2,639,053 1,139,483 17,104,294 2,639,053 14,465,241 Street Project funding only I Actual 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 21 General Fund 1,001,000 1,188,090 1,155,000 967,980 562,069 493,032 1,175,340 254,327 109,455 190,000 Streets 355,000 280,010 309,455 400,000 75,000 200,000 230,000 230,000 230,000 150,000 REET 1&2 100,000 100,000 50,000 100,000 100,000 120,000 200,000 1,020,000 430,000 Debt Payment REET for street pro 106,029 106,029 137,247 230,369 214,480 142,655 141,065 139,500 160,000 158,200 Gateway (GF only) 311,634 12,598 14,090 10,969 831,232 - 608,530 - 8th Street Bridges (GF only) 121,058 422,066 246,358 - 1,200,000 - 1,562,029 1,674,129 1,651,702 2,009,983 1,085,205 969,776 2,179,441 2,721417 929,455 2,306,730 Gateway is considered a street proiect, funding for the curbs, sidewalks and street came from TIB. All Trails, curbing, sidewalks, streets are considered by DOT to be street projects and are required to be reported as such. REET $'s funded the following projects 8th street bridges 850,000 Peabody St phase 1 200,000 Street Overlay 400,000 1,450,000 Grant funding related to street projects in 2009 and 2010 equals almost 2.2 Million, with 293K in contributions, of which only 33K is related to 8th street bridges and none for Gateway Note paid on Marine Drive, 8th Street rebuild 8th Street reconstruction 0 8th Street redesign and culvert r w: 150,000 400,000 153,500 152,000 850,000 8,096,293 2,609,465 2,620,000 2,639,053 1,139,483 17,104,294 2,639,053 14,465,241 N N 0 4 0 Possible 2010 Overlay Projects Previous Priority Street 1 5th St - Liberty to Race 2 Ennis - Front to 5th 3 Park - Liberty to Race 4 18th - C St to Cemetary 5 First St - Valley to Lincoln 5 Marine Dr. - Trk Rt to Front St 8 N St. - 4th to 18th 9 10th St - I St to N St. 10 Pine - 8th to 16th 11 Cherry - 8th to Marine Dr 12 Laurel/Ahlvers Rd 12 Peabody - Park to Ahivers 13 C St. - 5th to 8th St. 13 Tumwater St. - Marine Dr to C 15 1 St. - 5th to 16th Streets 16 Old Mill Rd - Ahlvers to CL Total Lane Miles 0.8 0.74 0.91 6.04 0.89 0.76 3.52 1.3 1.3 1.81 2.38 1.15 0.45 1.06 1.59 1.53 26.23 Total Cost Cost/Lane Mile $235,000.00 $293,750.00 $250,000.00 $337,837.84 $245,000.00 $269,230.77 $920,000.00 $152,317.88 $600,000.00 $674,157.30 $460,000.00 $605,263.16 $930,000.00 $264,204.55 $540,000.00 $415,384.62 $325,000.00 $250,000.00 $625,000.00 $345,303.87 $645,000.00 $271,008.40 $250,000.00 $217,391.30 $200,000.00 $444,444.44 $340,000.00 $320,754.72 $635,000.00 $399,371.07 $400,000.00 $261,437.91 $7,600,000.00 $289,744.57 N w 0 4 Prioritized List of Arterials Needing Sidewalks October 2009 Relative Rank Location -N On School Walking Route Public Works Priority Sidewalk Location 1 10 St., from to I X X 2 M St., from 10 to 16 X X 3 Peabody St., from Park to Ahlvers X X 4 Laurel St., from Park to Oakcrest X X 5 Laurel St., from Oakcrest to Ahlvers X 6 Porter St., from Park to Campbell X X 7 Ahlvers Rd., from Peabody to Old Mill X X 8 Ahlvers Rd., from Old Mill to Laurel X 9 N St.„fro m 10 to 18 , 11 X X 10 Fairmount Ave., from Lauridsen to US101 X X 11 Liberty St., from 5 thto Lauridsen X X 12 12 St., from D to I X X 13 Ahlvers Rd., from Peabody to Can on Ede X X 14 Other locations” X C:\DOCUME--1\kmyers\LOCALS-1\Temp\XPgrpwise\Prioritized List of Arterials Needing Sidewalks - Oct2009.doc 0 ATTACHMENT 4 24 of 77 • 0 • RESPONSE TO 2010 BUDGET QUESTIONS September 29, 2009 Council Meeting 1. In reference to the slide that mentioned hearings examiner ■ It is important to note that the lack of a Hearings Examiner was the only negative finding of the 2009 Audit of the Community and Economic Development Department. Due to liability risk WCIA has recommended the implementation of a Hearings Examiner to make decisions on all Quasi-judicial matters. 2. In reference to the slide monitor potential changes in the economy, how are you doing that specifically? ■ The City strives to keep a pulse on the state of the local economy. We work diligently to approach local businesses in need and regularly communicate with our Economic Development contract partners to ensure we all are informed and award of local business needs. It is critical that Council recognize that we presently have less than half of a FTE dedicated to Economic Development within the City. Much of our Economic Development efforts rely heavily on those partner we contract with. Despite that fact the City has sponsored three Economic Development Forums this year in order to reach out to local businesses, learn about their critical needs and connect them with available resources. 3. I would hope that some of our money spent on planning would allow zoning to let private builders enter into a market of diversified styles of houses—that would require zoning height changes, etc. It's not just about affordable housing, but the ability to have a different variety of homes other than single level. . ■ Over the past 4 years the Community and Economic Development Department has dedicated much of its attention to creating flexibility in development. Presently we allow mixed use developments in over half of our development zones and have funding in the 2010 budget to work on exploring form based codes to increase flexibility even further: We have created a menu of planned unit development style overlay zones that maximize flexibility to achieve a positive development outcome. Staff is also cognizant that we have barriers related to building height. Public hearings have demonstrated that the citizens of Port Angeles are very concerned about the impacts of increased building height and the effects such increases will have on their views. It is staff's recommendation that a professional building height analysis be undertaken to ensure we responsibly address the building height issue. Following this study it is • critically important that we increase building height in appropriate areas 25 of 77 throughout the City. These increases in height will ensure that • development projects are capable of attaining financial success. Through creative efforts, staff has identified a way to incorporate this study under an existing grant funded project in 2010. 4. How are we looking at what we think is the forecast for new construction dollars to make sure we have a conservative projection? In 2009 the City received a building permit application for Peninsula College with a total value of $26 million. Permit related revenue from this project was approximately $160,000. The 2009 Amended budget which includes the Peninsula College project projects revenues at approximately $258,000. We anticipate at minimum 4 to 6 -major private sector projects next year with anticipated revenue of approximately $196,000. The $62,000 decrease considers the reduction in revenue without Peninsula College and incorporates some of those anticipated projects. Please note that projections are much lower than recent historic trends and staff considers these projections to be conservative. 5. The committee has not yet met to provide council with Capitol Project Funds, particularly lodging tax expenditures. I'm not quite sure what the proposed capital is there. Due to the fact that the Lodging Tax Advisory has not yet met, staff has incorporated tentative budget estimates for the lodging tax fund. The estimates are based on historical trends and will be updated with actual figures following Council endorsement of the Lodging Tax Advisory Committee recommendations. Council consideration of the recommendations is scheduled for October 20, 2009. 6. In reference to the $100,000 monument at the east side entryway Our city is blessed with 4 entrances, lets please do something about the old wooden sign that looks horrific at the west side entrance even though it was not addressed in the AIA report. Most importantly staff has no intention of ignoring the other entrances to town. All entrances could be improved upon and will be considered in future projects associated with the Capital Facilities Plan. Staff will ensure that the west side wooden sign is addressed in the Wayfinding/Signage project referenced in Capital Facilities Plan item TR09-2009. It is important to note that historically the east entryway sees 60% to 100% more traffic than the other entrances to town and similar patterns are also projected through 2014. 26 of 77 • 0 ATTACHMENT 5 27 of 77 �10 1/2009 Kent Myers Police Staffing _ Page 1 From: Terry Gallagher • To: Larry Williams Date: 10/1/2009 10:44 AM Subject: Police Staffing Larry, The following may answer some of the questions you posed in your voice mail. I will also try to get in touch with you by phone a little later today or tomorrow. (little plumbing emergency at my house that is messing up my day...) There are several formulas applied to determining how many officers a -community needs. - - 1) Officers per thousand population OPT: this is the most common method. In Washington State there are 2.07 OPT, in the US the average is 2.5. The IAACP says that the average for communities our size in the US is 2 OPT. Applying these formulas, Port Angeles needs either 38, 39, or 47 officers. My view is that 38 would be ample. On the other hand I don't find this formula very useful in that it doesn't allow any real consideration of actual workload. 2) A figure currently being tossed around and that is an attempt at measuring workload is officers per call -for -service. The theory holds that for every 750 CFS' there should be one officer on patrol. Port Angeles will have 24 officers assigned to patrol when our two newest hires finish training. 24 X 750 = 18,000. In 2008 PAPD had 16,254 calls -for -service resulting in 15,252 dispatched calls. The problem with this method is that how jurisdictions assign CFS numbers fluctuates. For example, we have a category called Quick Calls. These might be called CFS' In some other jurisdiction, In 2008 we recorded .10,636 Quick calls. A Quick Call is a self -initiated -activity on the part of the officer. The other problem is that it attempts to average the work represented by a single CFS and I am not aware of any reliable way to do that. (Murders, for example, are more time consuming than shoplifts.) Interestingly, if we add total dispatches and Quick call numbers (15,252 + 10,636 = 25,888 then divide by 750) and then divide by 750, we learn we need 35 officers. 3) The number of employees needed to staff one officer position 24/7/365 is commonly cited as five. Your calculation of six being necessary is probably more accurate, when real life intrudes on our math. PAPD staffs officers as follows: PATROL 24 (includes SRO & DRO) ADMIN 2 • INVEST 6 (includes the one at OPNET) RECORDS 1 Records Division: 6 (includes parking and junk vehicle enforcement; only 4 are clerks) PenCom: 1 Supervisor, 3 supervisors, 15 dispatchers, 2 IT, 1 warrant entry clerk (total 22) MY OPINION: To have a truly proactive, problem solving (rather than reactive) police department, this community needs 38 officers, rather than the 33 we now have. However, 33 is enough to keep the community safe and accomplish some pretty good police work now and then. - -- . Where the police department is really in need of help is in PenCom. We are having a very difficult time staffing a 24%7/365 dispatch center because of personnel Issues. We currently have only 13 people available for dispatch to Include the supervisors. 5 dispatchers are off work for issues ranging from pregnancy to carpal tunnel syndrome. (We once had 7 officers off for an extended period and survived that.) Records is also overwhelmed. I would dearly love to have one more records clerk. The support element of a police department is every bit as important as the commissioned side of the house. One side does not work well without the other. In a nutshell, the issue is capacity. If-all.elements of the department are in _- place and functionirig as they should, theh:we are OK. There are 62 people in thissorganization. There are always some issues affecting staffing with -an organization this size. When I say that we need more dispatchers, for example, what I am really saying is that we need more capacity to withstand normal organizational stuff - Illness, pregnancy, vacation, etc. The bottom line is that the police department is holding its own at present but that it will not take much of an additional cut to compromise our ability to serve this community. Primarily this is true in our dispatch center. That is our weak point at the moment. We should be staffed at 18/3 dispatchers/supervisors but the money is not there for an expansion. We are working to address the challenges before us in some creative ways. Olympic National Park may agree to someday assign their dispatchers to PenCom. In the meantime we are probably going to employ their seasonal dispatchers on a part time basis. Border patrol is also exploring a joint facility but I would expect them to take years to get something done. If ONP seasonals can become on-call dispatchers for us it would help tremendously in improving our ability to weather bumps in the road. Zone based dispatching and mobile data will also help. • 28 of 77 10(10/1/2009) Kent Myers -,Police Staffing.......ry ..� Page 21 All of this may be more info than you wanted. Let me know if you have further questions. I am grateful for your jappreciation of.and concern for the public safety staff in this community. Terry K. Gallagher Chief of Police Port Angeles Police Department 321 East 5th Street Port Angeles, WA 98362 VM: 360.417.4901 FAX: 360.417.4556 C C 29 of 77 ATTACHMENT 6 30 of 77 7 0 • Potential Places to Save for the City of Port Angeles 1 "At what price are we willing to negotiate savings?" a. Risk of safety` b. Risk of health c. Risk of security? 2 What are duplicated services in areas? Can they be combined? What will that risk? Is it an acceptable risk? What is the compromise? What is the difficulty? a. Mail run b. Cash run c. Deposit and records run d. Spreadsheets carried forward by several departments ® e. Other redundancies... In our department: Mail run is done during the day. Then if change is needed another "run" is done to go to the bank to get the required change. Then at the end of the day the closing person does all the bank deposit and delivers the day's business paperwork to city hall office. All of these trips cost time and money in the way of travel pay reimbursement or vehicle use. 3 How to stop having regular overtime in all departments. a. Does that cause a cut in hours that a facility is open? b. Does that require a cut in services provided? c. Is there someone else who can do the work and not be in overtime? d. Is there a redundancy with another department? Is there someone else available to assist? Example: Scales Attendant earns overtime everyday due to hours of operation and staffing allocations at the Transfer Station. I wonder if #1 person did the days business and then closed it up in the safe. Then #2 person came in the morning and made up the deposit, the paperwork and delivered it in the morning with the mail run and change run needed. • 31 of 77 4 What kinds' of wasteful spending is going on? How can we each cut back or do things • differently to make penny savings? • In every • department, I feel that each person should be able to provide their own drinking water from home. I think that is something that the Department has been providing. Because potable water isnot on site at the facility some water should be stored "in case of emergency" but daily needs should be carried in by staff from home on a daily basis. • Also reusing manila envelopes for daily work turned in to City Hall seems to go by the wayside. • Recycle containers for paper recycling get used for garbage and then it all gets thrown away. 5 How many employees are eligible for retirement? How would it affect the departments and the budget if we encouraged them to retire? What could we do to encourage them to retire? a. 25 years b. 30 years I feel that there are several people that may be eligible to retire. Are they assisting with the drain "of funds from the city budget with their sizable pay, vacation time earned, and how productive they are. Could we send out a questionnaire to -each department asking people to look at what they do during the day and how they could make it more efficient? Encourage staff to ask questions, to challenge the current policies and procedures, to make the departments more open to change. • 32 of 77 Budget Savings Suggestions 1. Whenever possible, have employees share accommodations when traveling. 2. Car pooling for all travel should be mandatory, rather than pay mileage to more than one person going to the same destination. This should be implemented even when traveling between city facilities. 3. Look for better hotel rates when traveling. It is not -always necessary to stay at the conference site when there is a less expensive hotel/motel a block or two away. 4. All travel should be done during business hours or by using flex hours. No overtime when driving for travel after business hours. Same as driving your own vehicle, just without the mileage. We're providing the transport, you provide the time. 5. Look into using more webinars for training rather than paying for travel expenses. 6. Negotiate a set gasoline price. 7. No "shopping" on company time, such as runs to Costco or Wal-Mart. There are no savings when you factor in wages paid, actually the costs balloon. • 8. Stop making daily or twice daily runs to Swains or Sunset Hardware for a 67cent . items. We should have a stock of this stuff and anyone who does repairs should have them in their tool box. • 9. Reduce, eliminate or at least streamline paying for business luncheons or dinners. 10. No more City provided refreshments, food and/or coffee at public meetings or functions. If refreshments are desired, ask one of the many coffee houses or restaurants to provide this service in the form of a cash counter. It would allow exposure for many businesses around the City. 11. No more bottled water for field employees. Instead of individual bottles of water, purchase and issue reusable water bottles to each employee. It doesn't look good when City employees`.won't drink City water. 12. Cancel all satellite packages as weather information is available on line. 13. No more matting and framing for certificates or awards. 14. Centralize purchasing;but give in -town vendors a chance at it, or we lose a portion of our sales tax and more of our local businesses will have to close. 33 of 77 15. The City has purchased many digital cameras in the past year. Instead of each • department/division purchasing one, let's put a two or three good ones in a lending library and they can be checked out when needed. 16. How many employees really need Blackberries? Currently paying for $2K a month for them. 1.7.1f you are assigned equipment (Blackberry, cell phone, laptop, etc.) and you break it through your own neglect (not in the line of duty)'youpay to replace it. 18. Share magazines, newspapers and other publications rather than have several subscriptions. 19. Eliminate service awards or award pins or plaques. 20. There is an abundance of office supplies throughout City Hall in a variety of cabinets. Share the office supplies between departments before purchasing additional supplies. 21. City-wide consistency when people retire. Too much money is spent on.plaques and such. This seems to be a gift of public funds and should not be happening. 22. Purchase a folder stuffer for payroll checks to free up Accounting Techs time for other duties. Could also be used for large mailings such as delinquent utility bills, • notices sent by Planning, etc. 23. Make the hours that City Hall is open to the public consistent within all departments. 24. Eliminate redundancies and make use of all available technologies. 25. Sell all surplus property such as vehicles, buildings, etc. Would eliminate a lot of paper work, maintenance and repairs. 26. Go to bi-monthly meter reading. 27. Duplex all copies whenever possible, and use your computer screen to check your work rather than running copies to proof read. 28. Consider equipment pool for all non -specialized equipment and start sharing large equipment with other agencies such as County, PUD, etc. 29. Have AP run checks bi-weekly and no manual checks at all. 30. Run payroll monthly rather than bi-weekly. • 34 of 77 • 31. Allow only bi-weekly trash pickup. 32. Do not pay outside entities to perform landscaping services. 33. Cut overtime. (limit to 5% as they do in the private sector) 34. Stagger shifts to avoid unnecessary overtime costs such as in the service garage. 35. Review the need for out -of -class pay. No one receiving out -of -class pay for a management position should receive overtime. Managers do not get overtime pay and neither should their back-up. 36. The City currently owns a total of 71 sedans and trucks that should be available to any employee to perform their duties, thus eliminating the need to pay mileage for using personal vehicles on City business. This does not include public safety rigs. Except for attending training, no City vehicles should be driven outside a 10 mile radius of the city limits. 37. Sell the cemetery. 38. Create a parks district for park facilities. 39. Turn off lights when a room is empty. • 40. No more budget padding for emergencies, place holders or directed services. Emergencies are funded from reserves when they occur. • 41. Discontinue $56 medical match for Admin. Group. 42. No more longevity for anyone. 43. If a job requires certain licensing or certification, the fees should be the responsibility of the employee not the employer. 44. No more tuition reimbursement and educational benefits for anyone. If you want the promotion/job, pay for the education. 45. No more paying for moving expenses. 46. All hardware/software purchases and computer accessories should go through IT to ensure compatibility and make sure we are getting the best price and quality. 47. Eliminate consultants as much as possible. 48. Limit seasonal employees and discontinue student interns. 35 of 77 49. Eliminate unemployment for seasonals. • 50. Eliminate funding for Fine Arts Centers and Marine Life Center. —= - - 51. Reduce or eliminate funding to United Way. 52. Give Civic Field to the School District. 53. Eliminate Purchasing Specialist for Public Works; the Managers are getting paid to oversee contracting. 54. Remove take home vehicles from all employees who are not on 24-hour call. _Except for attending training, no City vehicles should be driven outside a 10 mile radius of the city limits. 55. No personal printers, all printing to centralized networked locations by department. 56. Reduce number of copy machines. 57. Privatize the service garage. 58. No more purchasing new software when current software is adequate. Learn how to use what we already have in place. • 59. Virtualization of Servers - combining server images on one physical server reducing replacement, costs, electric and cooling needs. 60. Virtualization of Desktops - Thin Clients - combining multiple user desktops to a desktop platform while maintaining the same look and feel users previously known. Reduces replacement costs, electricity and cooling needs. 61. Schedule pickup of divisional mail, correspondence, and deliveries on a city wide basis by a core individual instead of by every employee. Saves on manpower, lost productivity and reduction in resource usage such as fuel and vehicle maintenance. - 62. Discontinue the practice of all utility crews returning to the home base for breaks and lunches. The loss of manpower and productivity as well as the consumption of fuel and vehicle maintenance is significant. They currently return from the job site for breaks and lunches regardless of where they are in the City. This entails shutting down the job, repacking everything and driving back to the facility before starting a 15 minute break. Then it's another loss of time and materials while returning to the job site. This practice apparently started due to public perception of standing around on break. If information is provided to the public with the cost savings and if there is a firm scheduling of breaks such as 9:00 a.m. 36 of 77 to 9:15 a.m. there should be reduced concern from the public and a windfall in savings. - - -- -63. Discontinue the practice of allowing employees to accrue large amounts of overtime in order to pad their retirement pay during the last five years of employment. 64. Perform a cost analysis of the use of a facility such as Council Chambers to include power, -cooling, manpower, janitorial services, etc., and reflect this cost in the adjustment of the rental amount currently charged. This would go for all city facilities and their usage. 65. Change the parks and recreational support facilities to a more maintenance free grounds. Use more landscaping rock and low maintenance plants/shrubs. This would decrease manpower and save on water and maintenance expenses. 66. Institute a mandatory review by the City Manager and HR Manager of all permanent positions, especially in management. No•'position may be filled unless approved by the City Manager. In any event, there should be a minimum 60 -day waiting period before filling vacancies, except for those positions mandated by law.. 67. Do we need so many layers of management? Leadworker, Supervisor, Manager, Deputy Director and then Director is at least three more layers than really necessary. Current trend is to compress organizations. 68. Do away with City credit cards or severely limit what they can be used to purchase. The time it takes to manage and get the account paid is not worth it. Also, too easy to make big purchases without proper approval levels. 69. Where possible, switch work hours to four days of 10 hours each to help reduce emissions and fuel consumption. 70. The City should be looking at Pole Reinforcing Splints which can increase pole life up to 20 years. These splints are a fraction of the cost of pole replacement. Further, the City's Engineers can design cost saving, code complying designs which will reduce Light Operations operating expenses. The current procedure of setting and typing of poles is expensive and does not meet NESC requirements. 71. Purchase integrated payroll software (computerized time card program). This will save money in the long run by eliminating "padding hours" and manual entries. 72. What are duplicated services in areas? Can they be combined? What will that risk? Is it an acceptable risk? What is the compromise? What is the difficulty? a. mail ran b. cash run 37 of 77 c. Deposit and records run • d. Spreadsheets carried forward by several departments e. Other redundancies. In our department: Mail run is done during the day. Then, if change is needed, another "run" is done to go to the bank to get the required change. Then, at the end of the day, the closing person does all the bank deposits and delivers the day's business paperwork to City Hall. All of these trips cost time and money in the way of travel - pay reimbursement or vehicle use. 73. How to stop having regular overtime in all departments. a. Does that cause a cut in hours that a facility is open? b. Does that require a cut in services provided? c. Is there someone else who can do the work and not be on overtime? d. Is there a redundancy with another department? Is there some else available to assist? Example: The Scales Attendant earns overtime everyday due to hours of operation and staffing allocations at the Transfer Station. I wonder if one person could do the days business and then close it up in the safe. The person who came in the morning could make up the deposit, do the paperwork and deliver it in the morning when the mail run and change run as needed. 74 What types of wasteful spending are going on? How can we each cut back or do things differently to make small savings that add up. ■ I feel that everyone should be responsible for bringing their own drinking water from home. I believe the Department has been providing water. But, because potable water is not on site at the facility some water should be stored "in case of emergency" but daily needs should be carried in by staff from home on a daily basis. ■ Also, manila envelopes for daily work turned in to City Hall seem to go by the wayside. ■ Paper recycling bins get used for garbage and then it all gets thrown away instead of being recycled. - 75. How many employees are eligible for retirement? How would it affect the . _ departments and -the budget if we encouraged themlo retire? What could we do to encourage them to retire? I feel there are several ,people that may be eligible to retire. Are they assisting with the drain of funds from the city budget with their sizable pay, vacation time earned, and how productive they are? Could we send out a questionnaire to each department asking people to look at what they do during the day and how they could make it more efficient? 38 of 77 • Encourage staff to ask questions, to challenge the current policies and procedures, to make the departments more open to change. These suggestions were from the public 1. Discontinue recycling services until the market improves enough to warrant restoring the service for profit. 2. Do not apply for grants that will result in continued costs to the taxpayers once the grant expires. 3. No wage, salary, or benefit increases in 2010 or 2011 for any level of City staff or the Councilmembers. i 39 of 77 ATTACHMENT 7 40 of 77 • • • 0 - ^ Feiro Marine Life Center 315 North Lincoln Street P.O. Box 625 Port Angeles Washington 98362 360-417.6254 email: feirolab@olvnen.com Kent Myers, City Manager City of Port Angeles 321 East 5th Street - Port Angeles, WA 98362 Dear Kent, I have attached a very simple budget for Feiro Marine Life Center for 2010. The board of directors had planned to meet mid-October to develop the budget for next year so the figures are based solely on my best estimate. Also, the majority of the finance committee is out of town so these numbers are only what I have put together and do not reflect any board comments. We have a number of grant applications in the works which will be announced early October and we are then able to include them, or not, in our budget efforts. The grants Feiro has applied for will not support operations. One grant is specifically for facility development and marketing, one for our public school education programs and another for citizen science programs. We have included, where possible, indirect costs in the grant applications, but this does not cover the costs • of operating the facility. As you well know, unrestricted funding from grantors is rare. C7 We are enthusiastic and excited for the future of Feiro. Continued support from the City of Port Angeles will allow us to work toward the goals stated in our strategic plan. City support will help Feiro become the number one place on the North Olympic Peninsula for marine science education. Please let me know if you have any questions. Sincerely, Deborah Moriarty Feiro Marine Life Center 360-417-6254 Board Members: Orville Campbell, David Morris, Betsy Wharton, Janet Lawler, Jackie Jardine -Moore, Barb Maynes, Tom Sanford, Lloyd Eisenman, John Barimo The Feiro Marine Life Center is a 501(c) (3) nonprofit corporation 41 of 77 J DRAFT • - _..Fnirn Marina 1 ife r...,+... C...t. _a nn. Revenue Education Facility Administration Total Program Gate Rental Income -Tuition (Scholarships Total Program Revenue $ $ $1,500 1,000 2,500 $ $ - $ 18,000 1,000 - 19,000 $ - $ $ $ $ $ 18,000 1,000 1,500 -1,000 21,500 Contributed Revenue Grants Foundations swEr $ 22,000 $ 22,000 - MRC $6,000 Government -. StormwaterEducation $ 5,000 Individual Donors- fundraising $ 4,000 $ $6,000 - $ 5,000 11,000 $ 15,000 Fish on the Fence Contributed Building Rent Total Contributed Revenue $ $ 6,000 43,000 $ $ 12,000 23,250 $ $ 6,000 28,250 $ $ $ 12,000 12,000, 94,500 Total Revenue $ 45,500 $ 42,250 $ 28,250 $ 116,000 Expense Personnel Salaries Educator (contractor) . Other Wages $ $ 30,500 5,000 $ . 18,000 $ 19,000. $ $ 5,000 Total Wages $ 35,500 $ 18,000 $ 19,000 $ 72,500 Other Expenses Building Rent Utilities Telephone $ $ $ 12,000 5,000 300 $ 300 $ $ $ 12,000 5,000 600 On-line fees $ 200 $ 200 Insurance - General Office Supplies $ 200 $ $ 2,000 100 $ $ 2,000 3 -0 -0 - Postage $ 250 $ 250 Education Program Expenses $ 10,000 $ 10,000 General supplies $ Printing $ 507-$ 500 Dues & Subscriptions $ 100 $ 150 $ 250 Repair and Maintenance Travel $ $ 5,000 100' $ _ 100. $ $ 5,000 200-• Office Equipment $ 500 $ .500 Bank Fees $ 50 $ _ 50 Professional Fees $ 2,000 $ 2,000 Animal Food Taxes & Licenses $ $ 515 335 $ $ 500 165 $ $ 1,015 500 Advertising & Promotion $ 1,600 $ 1,600 Fundraising Expense $ 1,535 $ 1,535 Total Other Expenses $ 10,000 $ 24,250 $ 9,250 $ 43,500 Total Expenses $ 45,500 $ 42,250 $ 28,250 $ 116,000 Total Surplus/(Loss) $ _ $ _ $ - $ _ 42 of 77 • • LIVE UNITED.. United Way of Clallam County PO Box`937 Port Angeles WA 98362 360'-457-3011 www.unitedwayclallarn.org September 21,2009 5 20 EP To: Pori Angeles City Council, Kent Myers, i J ' /`. S pOlt.O's4p -- From. Jody Moss, Executive Director, United Way of Clallam County Re: City of Port Angeles Human Services'Funding1009 Request I respectfully ask that the City of Port Angeles maintain the health and human service funds'the current -level: of $62,500 for 2010. While realizing that the City Council must again make cuts to the -budget, cutting the health and human service funding is ill advised. There are a number of reasons for maintaining these funds: 1) to support not only the most vulnerable members of the Port Angeles community, but those who now`have found themselves' recently unemployed, or have had hours cut,'benefits cut, etc. Current unemployment for Clallam County is at 9.9% or approximately 3000 people, which is higher than the national, unemployment rate of 9.7%. Many United Way agencies are reporting that the number of clients, needing help ,leave increased dramatically and the agencies' ability to raise funds have decreased. 2) In the realm of funding for health and human services, there is a proven cost benefit of allocating.resources early to address issues preventively rather than waiting and providing services later. Those: costs are inevitably higher, and have greater impact on the public tax payer burden. In fact, historical .evidence demonstrates that communities with a strong human service and education system weather economic crises_ • better than those who have significant cuts to programs. Communities emerge from down turns sooner and recover quicker, when the safety net systems do not have to climb as far out of the hole. 3) In.addition, agencies can leverage these funds for other grants that require local community.dollars as match often Untied Way allocations, local government grants, and other locally raised funds are required by Foundations and other grantors. In this manner, local agencies are able to leverage these local.funds and bring in significant additional resources to the community. In this way, these funds serve as a major . economic stimulus. A significant example is First Step Family Support Center whose new building.project actually added to the City of Port Angeles tax collection base this year. This project began with a United Way grant writer fund of $2,500, and City of PA funds ($13,000) were used to help grow, the grants to $800,000 and Family Planning was able to leverage a $4,000 grant into over $100,0001 4) Health and Human Service funding.is already at critical levels for many agencies. We have seen general and higher education funding. eroded. The City of Sequirn has talked about cutting funding by 25% or more. Clallan7 County will reduce their funding from $100,000 last year to a minimum of $47,000. These -two cuts alone reduce funding to health and human services by $65,500. Another .local corporate giver has indicated that they will need to reduce their donation by approximately $25,000. And this is likely the tip of the iceberg. Last year, 13 different agencies were funded with the City of Port Angeles health and human.services dollars. Below I have listed the 2009 priorities, the number expected to be served in 2009, the services provided and the impact on the community. Port Angeles 2009 Prior ities - Programs serving health and human service needs with a focus on the following: • Prevention programs • Programs serving youth • Programs serving seniors • • Meeting basic needs for the most vulnerable Port Angeles residents 43 of 77 • Access to Respite Services — Caregivers are most often family members and often cannot find time to take care of themselves. This often results in the caregiver becoming ill and the family member requiring more • expensive, intensive services paid for by Medicaid finds. • Access to Mediation Services - Restores relationships resulting in improved family lives and improved, wellbeing for children. Provides support and advocacy so families and individuals can get on with their lives .. through critical changes like divorce. • Access to Basic Needs — Demands on access to food and shelter services is increasing.and critical to the health of community -members. hl closing I ask that the Port Angeles City Council members please consider these issues carefully and think about those in our community who struggle every day to create more normal lives for themselves -and their families: As leaders, your job is to give them adequate resources for becoming successful in their endeavors.. But more.than that, .your job is.to make.wise investments in our very best resources, local community members. ; i I OUR Mission To strengthen Qill• communit U he�bf�le to live safe,healthy, and productive lives. GIVE. n:":V,s' -;4".f E. V 0 L U NuEER= • Request: Reinstatement of the city's $55,000 annual contribution to the operations of the i Fine Arts Center. Describe your request & how it relates to.... Private & public players share responsibility for PAFAC's physical structure, its endowment, its programs & its perpetuation & growth as an institution. There are 3 branches of support: 1. The Webster Trust left as institutional bedrock, but restricted to maintain its original principal ($671,000) for long-term stability 2. Public Sector support is spearheaded by PAFAC's two non-profit 501-(c)-3 umbrellas - the Friends & the PAFAC Foundation, which serve as conduits for membership, patronage, sponsorships, grants & all fprms of charitable fundraising & earned income projects. 3, City of Port Angeles, recipient & steward of this extraordinary gift that by its founding documents is solely to be maintained as a Center for art & cultural events for the community's benefit. • To maintain the Center's superlative facility & ensure continuation at it's programs at the long-established level of excellence & to fulfill the mandate of its founding agreement, the Center needs the City to assume a proportionate share of the funding pie. The incremental growth of the City stewardship over the past five years was established with the intention of funding the salary of its core employee, the director. Withdrawal of that funding is a debilitating blow to a City - owned institution currently raising 87% of its budget from non -City sources. Miat alternative solutions have been examined ... We have in the last two months applied for three grants (Washington State Arts Commission Mid-size Institutions, Western States Arts Federation emergency arts job support program, the Ben Phillips Foundation for Clallam County non -profits) requesting a maximum aggregate of $50,000 towards operations support. We've extended our current show, Envision Cascadia, through the fall, for some savings, & also to allow the director more time for 45 of 77 fundraising, publicity, networking, & audience building. The boards have • struggled over potential staff cuts but have not enacted any yet, recognizing the toppling domino effect of staff cuts & the Center's viability, -& pending the-- outcome heoutcome of our grant proposals & other fundraising tacts. We have four fundraising projects this fall: Pedaling the Muse bike tour, Cabinet of Wonders - --------------auction-and-fete, :Holiday -Gala; -and---Art-is-a-Gift,-a-month--long -holiday show of local artist made gifts. Describe -the benefits of funding... PAFAC is a cornerstone of cultural life in Clallam County. Over 150 j original exhibitions staged in the historic Webster House & in our enchanting Webster's Woods Art Park have, for 22 years, made contemporary Northwest art available at no cost, attractive & understandable, & at a level rarely found outside of major metropolitan institutions with $millions budgets. PAFAC is an important draw. in the region's growing tourist industry.& an important amenity to attract new residents & business investment to a local economy shifting from . rural resource extraction to one with a more cosmopolitan breadth. As the area's main arts institution, the Center is vital to attracting & retaining the Peninsula's burgeoning arts community, which is becoming an important color in the Chamber of Commerce's palette of attractions. The impact of PAFAC's year-round program & singular facility on cultural tourism, repeat visitation, attraction of new residents, & the image of Port Angeles as a place to visit, live & invest in is corroborated almost daily by the enthusiastic verbal & written responses of visitors & new arrivals, & is regularly featured in the local press & in tourist publications. The Center attracts well-educated & affluent - people who have a lot to offer the community in both the short & long term. The accrued economic impact of that audience is a benefit to all citizens of Port Angeles. On the local level our ArtPaths program is a long-term staple of Peninsula arts education with deep & long-lasting impact, giving youngsters a good start in critical independent thinking & stimulating a cultural milieu that will help mitigate 46 of 77 • youth flight from this remote community. With ArtPaths we reach diverse families throughout the county through their children, whose class visit may be their first museum -going experience, & who often return a few days later with siblings & relatives in tow. The whimsy of our art park is a delight to art history professors & 5 -year olds alike, & it is accessible all daylight hours & free of charge year round. .._Tbe.original exhibitions of contemporary art feature master & emerging artists, curated around provocative themes such as Envision Cascadia wherein 33 artists ponder a Pacific Northwest homeland &. Our Strait Art series & Art Is a Gift series annually showcase the North Olympic Peninsula art community. In 10 seasons Art Outside has sited more than 200 works in Webster's Woods, a 2nd growth Olympic forest, & has earned a wide reputation for its sensitive & thoughtful integration of art into the landscape. Lectures by exhibiting artists, readings by writers of prose & poetry, theatrical performances in collaboration with the neighboring Port Angeles Playhouse, & house concerts in a variety of classical & modern genres are presented periodically in the gallery and art park to complement the visual .10 exhibitions & reach out to all the arts. This year we initiated, to record audiences, the Enter Stage Left series that weekly focuses on local talent during the run of Strait Art. The Center -has provided a stage for the annual Juan de Fuca Festival of the Arts since the Festival's inception in 1993 & continues to be a vital venue for this citywide Memorial Day extravaganza. The Center has for more than two decades achieved its successes through the hard work, prodigious unpaid overtime and loyalty of a skeletal staff and through the good will of many dedicated and talented volunteers and patrons. There is no room for staff reduction without impacting every facet of an institution that does the city proud. 47 of 77 L ATTACHMENT 8 • • 48 of 77 :Total other cost 5,000 9,500 - 9,500 9,500 9,500 I ,26,136;F 21,000 SPECIAL REV/ UTILITIES I IT SPECIAL REVENUES /,UTILITIES / IT Total 2010 cost 5,000 9,500 34,887 9,500 2010 SUPPLEMENTAL REQUESTS 9,500 21,000 174-8222 401-7160 402-7380 402-7380 403-7480 406-7412 5017630'; 502-2081 9,500 RECREATION ELECTRIC WATER WATER WW STORMWATER ;EQU.fP; IT Outfield Web -based Seasonal Web -based Web -based Web -based t Pbot I SunGard Fencing CMMS Personnel CMMS CMMS CMMS Car P -Card equipment $38K total cost PAWTP $38K total cost $38K total cost $38K total cost Hybnd new replacement split 4 -ways 1/1/10 Hire split 4 -ways split 4 -ways split 4 -ways } ' software 2009 Wages 9,500 9,500 L 26 136 - 21,000 Other 26,136 TOTAL 125,023 _% COLA (3% AFSCME) 2010 FT Wages { < I 2010 PT Wages 30,884 t SS/Med. (7.65%) 2,363 PERS (5.31 %)/LEOFF (5.32°/x) 1,640 Workers Comp I LTD j Supplemental Life Medical/Dental F 4 t Unif@Fms t 3"!a Def6red Comp (3%) Tbbl Wages & Benefits - _ 34,887 s aj Other Costs c Materials Travel, training 1,500 Hardware/Software Maint. s " 19,500 Repairs/Maintenance 5,000 Machinery/Equipment I` Capital Projects 9,500 9,500 9,500 9,500 Transfers :Total other cost 5,000 9,500 - 9,500 9,500 9,500 I ,26,136;F 21,000 SPECIAL REV/ UTILITIES I IT j Total 2010 cost 5,000 9,500 34,887 9,500 9,500 9,500 21,000 Sub -Total Allocated to UTILITIES - 9,500 34,887 9,500 9,500 9,500 17,808 Utilities 90,695 Allocated to GFI 5,000 - s ' 3,192 GF 8,192 (grants, reserves, savings) - 26136 Total Request 5,000 9,500 34,887 9,500 9,500 9,500 L 26 136 - 21,000 Other 26,136 TOTAL 125,023 CM Recommendation No No No No No No YES No f __ i GENERAL FUND & STREET 2010 SUPPLEMENTAL REQUESTS 001-5050 001-6010 001;8080 102 7230:: 102 7230 POLICE PW-PARKS PW_PARKS.;.. „STREET;: STREET Carpet Fine Arts Estuary Park! :', Portable Hydro Replacement Center funding FranCIS St Park . Message Sign seeder throughout General Fund install; new new new PAPD support t - landscaping t .;, T eGutpment; egutpment 2009 Wages r K ` _% COLA (3% AFSCME) i f 2010 FT Wages ' 2010 PT Wages f ; SS/Med. (7.65%) i S v PERS (5.31%)/LEOFF (5.32%) Workers Comp F LTD 4 > Supplemental Life �r f y w Medical/Dental Unis , _ DefWed Comp (3%) Toothl Wages & Benefitsew Other Costs i Materials f t5 Travel, training _. HardwarelSoftware Maint. Repairs/Maintenance , } i Machinery/Equipment i.20 00013 500 ; x Capital Projects 23,000 ... 30 000 Transfers 55,000 Total other cost 23,000 55.000 ": ti 30 000. 20;000 13 500 GF & STREET Total 2010 cost 23,000 55,000 30 000,, 20 000 1:3 500' Sub-Total Allocated to UTILITIES - i ' ° Utilities Allocated to GF 23,000 55,000 ; ;: 30 000' 20 000 ' 13 500 GF 141,500 (grants, reserves, savings) Other - Total Request 23,000 55 000 30 000: 20 000 ! 13 500.' TOTAL 141,500 CM Recommendation No No YES YES YES • • L' 2010 Supplemental Budget Request Form For new personnel, new or expanded programs, equipment, technology and capital (excluding CFP projects) Type of request: New equipment (click to reveal choices) Funding Request is: Title of request: Outfield Fencing Replacement ® One-time (2010 only) ❑ On-going (2010 & beyond) Department priority: 1 (ascending order; 1 = Most desired) Department: City Manager (click to reveal choices) Fund (select): 174 Staff contact: Richard Bonine Phone #: x4551 Division: Recreation Describe your request and how it relates to the city's strategic plan objectives and your department's performance measures. Outfield fencing is required to provide a safe and enjoyable expierience with one of the most popular adult recreation programs in the City. The current fencing is in dire need of replacement, instead of constant repair. Position Title Union/Pay Range Pay Step # of FTE Expected hire date Please'complete the. budget section below (contact Anne':; Casad at x46,10 for assistance with salary/benefit rates); Salaries/Benefits $ Requested 1001 Full -Time Employees 1002 Part -Time Employees 1011 Overtime 2010 Social Security 7.65% 2020/30 PERS (click to select) 5,000 2040 Workers Com 2041 Long-term disability 2042 Supplemental Life 2050 Medical Insurance 2080 Uniforms 2090 Deferred Compensation Subtotal Salaries/Benefits $ Supplies $ Requested 3101 1 Office Supplies $5,000 3111 Clothing 6410 3160 Computer Equipment 6510 3180 Furniture/Minor Equip. 3501 Small Tools/Equipment Subtotal Capital/Other $ Subtotal Supplies $ Services $ Requested 4150 Professional Services 4210 Communications 4310 Travel/Training 4410 Advertising 4520 Equipment Re lacement 5,000 4521 Equipment O eratin 4522 Equipment Purchase 4710 Utilities 4802 Software Maint licenses 4810 Repairs/Maintenance 4901 Dues/Subscriptions 4990 Misc Subtotal Services $5,000 Capital/Other $ Requested 6410 Capital over $7,500 6510 Capital projects Subtotal Capital/Other $ Please save your completed form in G:/Exchange/P'iita9 cZ/ 3udget/Supplemental Requests — "Name of Request" Summarize expenditures and relatetl reuenueslcost off. sets What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). 1, Continued repair to existing fencing (not practical, not cost effective). 2. Complete removal of extisting fencing (not practical, decreased safety for participants). • Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job • description. na Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) Increased safety for participants, continued quality of program. (2) Decreased safety for participants, lowering of program standards, possible decrease in participation (loss of revenue). Any additional information you wish to provide? The outfield fences (home run fences) serve to protect participants. This is a needed feature of a multi -use park that cannot be eliminated. The current fences are in a state of disrepair that must be dealt with. Staff will divert funds from other projects to cover ongoing repair costs if this request is not funded. 0 Please save your completed form in G:/Exchange/ttJof d/�udget/Supplemental Requests — "Name of Request" Capital Budget Year Total Salaries/Benefits Supplies Services Outlay/Other Total Expenditures (from budget section on previous page) 1 5,000 1 1 5,000 Cost Offsets If this request is approved, will expenditures decrease in another account? No ( ) (subtract) If so, which expenditure account(s) will be reduced? Total Revenues If this request is approved, will revenues increase? No ( ) (subtract) If so, which revenue account(s) will increase? NET COST OF SUPPLEMENTAL REQUEST $5,000 What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). 1, Continued repair to existing fencing (not practical, not cost effective). 2. Complete removal of extisting fencing (not practical, decreased safety for participants). • Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job • description. na Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) Increased safety for participants, continued quality of program. (2) Decreased safety for participants, lowering of program standards, possible decrease in participation (loss of revenue). Any additional information you wish to provide? The outfield fences (home run fences) serve to protect participants. This is a needed feature of a multi -use park that cannot be eliminated. The current fences are in a state of disrepair that must be dealt with. Staff will divert funds from other projects to cover ongoing repair costs if this request is not funded. 0 Please save your completed form in G:/Exchange/ttJof d/�udget/Supplemental Requests — "Name of Request" po TqN .. 2010 Supplemental Budget Request Form _ For new personnel; new or expanded programs, equipment, ,tigN M technology and capital (excluding CFP projects) Type of request: New technology (click to reveal choices) Funding Request is: Title of request: Web -based CMMS/GIS ® One-time (2010 only) ❑ On-going (2010& beyond) Department priority: 1 (ascending order; 1 = Most desired) Department: Public Works (click to reveal choices) Fund (select): 001 Division: 7010 Staff contact: Bill Hale Phone #: x4810 Describe your request and how it relates to the city's strategic plan objectives and your department's performance measures. OBJECTIVE: 1. The transition of the existing CMMS software to a a web -based, enterprise environment would reduce labor effort on this system for the GIS Staff and improve operating efficiency. This transition would eliminate future ArcView software purchases ($3150/license) for the CMMS since its functionality would be incorporated within the proposed software itself. The application called ArcReader would also be eliminated and replaced with a web application. As a result staff time spent administrating these desktop installations and upgrades will effectively be reduced. 2. Although the CMMS software is simple to use, the proposed browser based platform would further simplify its functionality for our field crews by incorporating work order and mapping functionality into a highly customizable web page. Operation managers and field crews will be able to determine the look and feel of their web page and customize it •to fit their daily workflow. The web based architecture will also provide a platform for application development. The application also has the potential to serve a role in the City's Emergency Management Program by universally providing web -based mapping of the incident events associated both visually and through database connections to mapped emergency requests and Public Works and Utilities Department work responses and activities. Additionally, it will contain the inventory of equipment, vehicles, and materials that can be easily accessed in support of such responses which isn't readily available at the EOC. 3. Web pages can also be developed for utility managers that serve up a dashboard of indicators related to utility operations. Further, the updating and maintenance of the Geodatabase can be automated to accept red -lined drawing alterations from conditions in the field providing greater efficiency and accuracy. Existing web pages currently being developed on our GIS system can be modified for this purpose. On this platform other city departments could also develop web pages for their own specific needs and purposes. Public inquiries to city staff could be reduced by serving up a public web page displaying information that is currently shown on hard copy maps at the front counter or requested by phone. 4. Currently, the GIS system is a robust tool that provides the potential for great efficiency for work within the City. The data and mapping currently in the system is at such a stage of development that it has the ability to leverage work and enhance management's ability to coordinate and have visibility of infrastructure assets. This is especially true for the utilities, and specifically the City's satellite operations at the Light Operations facility, Wastewater Treatment Plant, the Corps Yards, and the soon to be completed Port Angeles Water Treatment Facility. Deployment and adminstration to these more distant locations is difficult because of the distances involved. Currently, the GIS has only been very selectively deployed, using two Arcview licenses. Of this, Public Works Engineering uses it, but also CED uses it heavily for their needs despite not providing any funding for it. With the recent deployment of the CMMS for the Water Division, the need has once again increased, placing greater demands on existing GIS staff, the number of licenses, and the system in general. Web -basing this system will virtually bring the potential of fielding these systems to every computer in the City for the cost of administering one. With this transition to a web based environment; software costs would be reduced, software administration time will be lowered, public inquiries would be reduced and the CMMS will reflect the • work flow of our daily utility operations resulting in higher effiency and cost savings. Please save your completed form in G:/Exchange/gOiada7Budget/Supplemental Requests — "Name of Request" Title - I Union/Pa hire date Please complete the!budget section below (contact Anne Casad at x4610 for assistance with salary/benefit rates) Salaries/Benefits $ Requested 1001 Full -Time Employees 1002 Part -Time Employees 1011 Overtime 2010 Social Security 7.65% 2020/30 PERS (click to select) 2040 Workers Com 2041 Long-term disability 2042 Supplemental Life 2050 Medical Insurance 2080 Uniforms 2090 Deferred Compensation Subtotal SalarieslBenefits $ Supplies _. __. $ Requested 3101 Office Supplies $ 3111 Clothing 6410 3160 Computer Equipment 6510 3180 Furniture/Minor Equip. 3501 Small Tools/Equipment Subtotal Capital/Other $38,000 Subtotal Supplies $ Services $ Requested 4150 Professional Services 4210 Communications 4310 Travel/Training 4410 Advertising 4520 Equipment Re lacement 4521 Equipment O eratin 4522 Equipment Purchase 4710 Utilities 4802 Software Maint licenses 4810 Repairs/Maintenance 4901 Dues/Subscriptions 4990 Misc Subtotal Services $ Capital/Other $ Requested 6410 Capital over $7,500 38,000 6510 Capital projects Subtotal Capital/Other $38,000 Please save your completed form in G:/ExchangeS*v® WBudget/Supplemental Requests - "Name of Request" • Please answer the following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). Status Quo - continue to manage the CMMS and GIS systems desktop by desktop, diluting IT and administrative effort elsewhere as well as failing to fully realize•,the benefits of.both the GIS and CMMS systems. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job description. NA. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) a) This will eliminate the need to buy additional Arcview licences throughout the City. The cost of Arcview licenses is $3,150 each with an annual renewal of $500. For the Water Division alone, two of these licenses are required ($6,300 plus $1,000 annually thereafter which have not yet been purchased. For additional CMMS use additional Arcview licences would be required, requiring additional funding. Transistioning to web -based implementation avoids these costs. b) Web -basing is more efficient manner to administer systems such as these. The CMMS system would be set up in one - place, rather than requiring individual set-up for each desktop. This is will be have a huge impact on the GIS Staffs ability to be able to manage and maintain this system within existing_ resources. (2) Currently Cityworks will require 16 new ArcView licenses to bring the remaining utilities on line with the CMMS. At a cost of $3150 per license the total expenditure would be $50,400 and the annual support would be $9,200. However the web upgrade would eliminate the need for ArcView software purchases entirely. There would be no cost. The web upgrade will simplify GIS administration for all sites as well as wherever the CMMS will be deployed. For the CMMS, no desktop installations of Arcview or Cityworks desktop will be necessary. A simple web application is all that is needed which will make both the mapping and the CMMS database available for use. This solution also eliminates desktop Arcreader & associated administration. Because the GIS can take advantage of the CMMS web hardware architecture we'll eliminate ArcReader on two dozen desktops and replace it with a web address that can be accessed • without software. Additional savings comes from cost avoidance to the City. Managing these systems through desktop Please save your completed form in G:/Exchanged5nrafiaRBudget/Supplemental Requests — "Name of Request" Capital Budget Year Total Salaries/Benefits Supplies Services Outlay/Other Total Expenditures (from budget section on previous page) $38,000 Cost Offsets (subtract) If this request is approved, will expenditures decrease in another account? Yes If so, 11 which expenditure account(s) will be reduced? ; ( ) Total Revenues If this request is approved, will revenues increase? No ( ) (subtract) If so, which revenue account(s) will increase? ; NET COST OF SUPPLEMENTAL REQUEST $38,000 Please answer the following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). Status Quo - continue to manage the CMMS and GIS systems desktop by desktop, diluting IT and administrative effort elsewhere as well as failing to fully realize•,the benefits of.both the GIS and CMMS systems. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job description. NA. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) a) This will eliminate the need to buy additional Arcview licences throughout the City. The cost of Arcview licenses is $3,150 each with an annual renewal of $500. For the Water Division alone, two of these licenses are required ($6,300 plus $1,000 annually thereafter which have not yet been purchased. For additional CMMS use additional Arcview licences would be required, requiring additional funding. Transistioning to web -based implementation avoids these costs. b) Web -basing is more efficient manner to administer systems such as these. The CMMS system would be set up in one - place, rather than requiring individual set-up for each desktop. This is will be have a huge impact on the GIS Staffs ability to be able to manage and maintain this system within existing_ resources. (2) Currently Cityworks will require 16 new ArcView licenses to bring the remaining utilities on line with the CMMS. At a cost of $3150 per license the total expenditure would be $50,400 and the annual support would be $9,200. However the web upgrade would eliminate the need for ArcView software purchases entirely. There would be no cost. The web upgrade will simplify GIS administration for all sites as well as wherever the CMMS will be deployed. For the CMMS, no desktop installations of Arcview or Cityworks desktop will be necessary. A simple web application is all that is needed which will make both the mapping and the CMMS database available for use. This solution also eliminates desktop Arcreader & associated administration. Because the GIS can take advantage of the CMMS web hardware architecture we'll eliminate ArcReader on two dozen desktops and replace it with a web address that can be accessed • without software. Additional savings comes from cost avoidance to the City. Managing these systems through desktop Please save your completed form in G:/Exchanged5nrafiaRBudget/Supplemental Requests — "Name of Request" software applications is expensive in labor and will warrant additional personnel. Providing this as a web -based application eliminates the need to increase staffing by one FTE, which is estimated to be $75,000 per year including benefits. An example of this is the technical upgrades for the software systems which come out multiple times a year. Literally, one of the two GIS techs would have to visit and spend as much as 45 minutes to an hour per computer. This add up fast. With the web -based system, the upgrade would be required only on the server. This is a huge labor savings.• It also has the advantage for facilitating configuration control since it will be only deployed out of one place. This upgrade is justified in both the tangible and intangible benefits. Just looking at software alone, this upgrade pays for itself in less than one year. When also considering the cost avoidance for additional scarce labor in both the IT and GIS staffs, it pays for itself in a few months. This one time expenditure is more than justified. - - Any additional information you wish to provide? - - - This upgrade is proposed to be funded entirely by the Utilities that need its use. Distributed, the cost is nominal to any utility. Funds to be obtained from the following funding sources: 401-7180 $9,500 Light Operations Division 402-7380 $9,500 Water Division - 403-7480 $9,500 Wastewater Division 406-7412 $9,500 Stormwater Division 0 Please save your completed form in G:/ExchangeWoligUMudget/Supplemental Requests — "Name of Request" oP P RT,�,V 2010 Supplemental Budget Request Form For new personnel, new or expanded programs, equipment, technology and capital (excluding CFP projects) 0 Seasonal Position requested for the new PAWTP. Position Title Union/Pay Range Pay Step # of FTE Expected hire date Seasonal PAWTP A06 1 1.00 Jan 2010 Salaries/Benefits $ Requested 1001 Full -Time Employees 1002 Part -Time Employees 30,000 1011 Overtime 2010 Social Security 7.65% 2020/30 PERS click to select 2040 Workers Com 2041 Long-term disability 2042 Supplemental Life 2050 Medical Insurance 2080 Uniforms 2090 Deferred Compensation Subtotal Salaries/Benefits $ Supplies $ Requested 3101 Office Supplies $ 3111 - - Clothin 6410 3160 Computer Equipment 6510 3180 Furniture/Minor Equip. 3501 Small Tools/Equipment Subtotal Capital/Other $ Subtotal Supplies $ Services $ Requested 4150 Professional Services 4210 Communications 4310 Travel/Training 4410 Advertising 4520 Equipment Re lacement 4521 Equipment O eratin 4522 Equipment Purchase 4710 Utilities 4802 Software Maint licenses 4810 Repairs/Maintenance 4901 Dues/Subscriptions 4990 Misc Subtotal Services $ Capital/Other $ Requested 6410 Capital over $7,500 6510 Capital projects Subtotal Capital/Other $ Please save your completed form in G:/Exchange/EffisifdTA3udget/Supplemental Requests — "Name of Request" =Summar¢e expenditures and related revenues/cost offsets Pleasoillanswerlithe following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). This request is from Reorganizatio w/ Council approval . • Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job • description. Seasonal work year round at PAWTP Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) N/A (2) NIA Any additional information you wish to provide? • Please save your completed form in G:/Exchange/$$ivfc-k Budget/Supplemental Requests — "Name of Request" Capital Budget Year Total Salaries/Benefits Supplies Services Outlay/Other Total Expenditures _ (from budget section on previous page) 30,000 30,000 Cost Offsets (subtract) If this request is approved, will expenditures decrease in another account? No If so, which expenditure account(s) will be reduced? ( ) Total Revenues If this request is approved, will revenues increase? No ( ) (subtract) If so, which revenue account(s) will increase? ; NET COST OF SUPPLEMENTAL REQUEST $30,000 Pleasoillanswerlithe following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). This request is from Reorganizatio w/ Council approval . • Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job • description. Seasonal work year round at PAWTP Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) N/A (2) NIA Any additional information you wish to provide? • Please save your completed form in G:/Exchange/$$ivfc-k Budget/Supplemental Requests — "Name of Request" of POR 2010 Supplemental Budget Request Form For new personnel, new or expanded programs, equipment, technology and capital (excluding CFP projects) • N Type of request: New equipment (click to reveal choices) Funding Request is: Title of request: Hibrid Pool Vehicle Addition ® One-time (2010 only) ❑ On-going (2010 & beyond) • • Describe your request and how it relates to the city's strategic plan objectives and your department's performance measures. Adding another pool car to the fleet will reduce or eliminate the incidents of employees requesting a car and finding all available units reserved or in use. Also, in future years we may be able to plan for and impliment a vehicle pool concept for some under utilized fleet vehicles, rather than a department/division assigned model. In so doing we would be able to reduce the fleet size which will save fuel, maintenance, and purchace costs for each vehicle eliminated. Additionally, purchasing a hibrid will reduce our fuel usage and pollution emmisions. Position Title Union/Pay Range Pay Step # of FTE Expected hire date Salaries/Benefits $ Requested 1001 Full -Time Employees 1002 Part -Time Employees 1011 Overtime 2010 Social Security 7.65% 2020/30 PERS click to select) 2040 Workers Com 2041 Long-term disability 2042 Supplemental Life 2050 Medical Insurance 2080 Uniforms 2090 Deferred Compensation Subtotal Salaries/Benefits $ Supplies $ Requested 3101 Office Supplies $ 3111 Clothing 6410 3160 Computer Equipment 6510 3180 Furniture/Minor Equip. 3501 Small Tools/Equipment Subtotal Capital/Other $ Subtotal Supplies $ Services $ Requested 4150 Professional Services 4210 Communications 4310 Travel/Trainin 4410 Advertising 4520 Equipment Re lacement 4521 Equipment O eratin 4522 Equipment Purchase 4710 Utilities 4802 Software Maint licenses 4810 Repairs/Maintenance 4901 Dues/Subscriptions 4990 Misc Subtotal Services $ Capita Other $ Requested 6410 Capital over $7,500 26,136.00 6510 Capital projects Subtotal Capital/Other $ Please save your completed form in G:/Exchange/59asdce/$udget/Supplemental Requests — "Name of Request" Please answer the following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). Leave the car pool with the exisiting three vehicles. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job • description. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) An additional pool car reduces the probablity of a vehicle not being available for use. In future years, the possiblity of reducing the fleet in other areas by utilizing pool vehicles in their place. (2) Unknown Any additional information you wish to provide? • Please save your completed form in G:/Exchange/]Mq# 7Mudget/Supplemental Requests — "Name of Request" Capital Budget Year Total Salaries/Benefits Supplies Services Outlay/Other Total Expenditures (from budget section on previous page) 26,136 26,136 Cost Offsets If this request is approved, will expenditures decrease in another account? No ( ) (subtract) If so, which expenditure account(s) will be reduced? Total Revenues If this request is approved, will revenues increase? No { ) (subtract) If so, which revenue account(s) will increase? ; NET COST OF SUPPLEMENTAL REQUEST $26,136.00 Please answer the following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). Leave the car pool with the exisiting three vehicles. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job • description. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) An additional pool car reduces the probablity of a vehicle not being available for use. In future years, the possiblity of reducing the fleet in other areas by utilizing pool vehicles in their place. (2) Unknown Any additional information you wish to provide? • Please save your completed form in G:/Exchange/]Mq# 7Mudget/Supplemental Requests — "Name of Request" • pP RT fi Type of request: N Title of request: S 2010 Supplemental Budget Request Form For new personnel, new or expanded programs, equipment, technology and capital (excluding CFP projects) position (full-time) (click to reveal choices) Funding Request is: Gard Procurment Card Software (P -Card) E One-time (2010 only) E On-going (2010 & beyond) Department priority: 1 (ascending order, 1 = Most desired) Describe your request and how it relates to the city's strategic plan objectives and your department's performance measures. The is for the SunGard Public Sector (HTE) software for Procurement Card Tracking. This software would allow detailed transactions to automatically upload to the iSeries without redundant entry in Accounts Payable. This process would provide a complete audit trail for all purchases made on a card and significantly enhance internall control for low value purchases. The procurement cards and all related fees would be initiated at our bank. Position Title Union/Pay Range Pay Step # of FTE Expected hire date Salaries/Benefits $ Requested 1001 Full -Time Employees 1002 Part -Time Employees 1011 Overtime 1,500 2010 Social Security 7.65% 2020/30 PERS (click to select) 2040 Workers Com 2041 Long-term disability 2042 Supplemental Life 2050 Medical Insurance 19,500 2080 Uniforms 2090 Deferred Compensation Subtotal Salaries/Benefits $ Supplies $ Requested 3101 Office Supplies $ 3111 Clothing 6410 3160 Computer Equipment 6510 3180 Furniture/Minor Equip. 3501 Small Tools/Equipment Subtotal Capital/Other $ Subtotal Supplies $ Services $ Requested 4150 Professional Services 4210 Communications 4310 Travel/Training 1,500 4410 Advertising 4520 Equipment Re lacement 4521 Equipment O eratin 4522 Equipment Purchase 4710 Utilities 4802 Software Maint licenses 19,500 4810 Repairs/Maintenance 4901 --Dues/Subscriptions 4990 Misc Subtotal Services $ CapitallOther $ Requested 6410 Capital over $7,500 6510 Capital projects Subtotal Capital/Other $ Please save your completed form in G:/Exchange0haifci/,8udget/Supplemental Requests— "Name of Request" Please: as the following quest1ons completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). To not us procurement cards and continue to use blanket purchase orders as we are doing now. • Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job • description. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) P -Cards can limit the type and amounts of purchases per employee and better control expenses. (2) PCards eliminate invoicing and all associated costs and they also significantly enhance internal control of low value purchases. Any additional information you wish to provide? The continuing annual maintenance for the product is approximately $3,000::. This product is used in conjunction with centralized purchasing. Additional staff time will be needed to administer the P -Card's security and initial set up of individual cards with the bank. • Please save your completed form in G:/Exchange/gL►ufcp�Budget/Supplemental Requests — "Name of Request" Capital Budget Year Total Salaries/Benefits Supplies Services Outlay/Other Total Expenditures - (from budget section on previous page) 21,000. Cost Offsets (subtract) If this request is approved, will expenditures decrease in another account? Yes If so, which expenditure account(s) will be reduced? ; ( ) Total Revenues If this request is approved, will revenues increase? Yes ( ) (subtract) If so, which revenue account(s) will increase? ; NET COST OF SUPPLEMENTAL REQUEST $21,000 Please: as the following quest1ons completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). To not us procurement cards and continue to use blanket purchase orders as we are doing now. • Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job • description. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) P -Cards can limit the type and amounts of purchases per employee and better control expenses. (2) PCards eliminate invoicing and all associated costs and they also significantly enhance internal control of low value purchases. Any additional information you wish to provide? The continuing annual maintenance for the product is approximately $3,000::. This product is used in conjunction with centralized purchasing. Additional staff time will be needed to administer the P -Card's security and initial set up of individual cards with the bank. • Please save your completed form in G:/Exchange/gL►ufcp�Budget/Supplemental Requests — "Name of Request" fP RTgN - .d Type of request: Title of request: Department priority: -Department: Staff contact: 2010 Supplemental Budget Request Form For new personnel, new or expanded programs, equipment, technology and capital (excluding CFP projects) Capital (over $7,500) (click to reveal choices) Funding Request is: Replace carpet in Police Department ® One-time (2010 only) ❑ On-going (2010 & beyond) 1 (ascending order; 1 = Most desired) Police (click to reveal choices) Fund (select): 001 Division: T.Gallagher Phone #: x4901 Describe your request and how it relates to the city's strategic plan objectives and your department's performance measures. Carperting throughout the department is several years old and in a serious state of disrepair. In some spots, particularly in the patrol area, duct tape is being used to hold the carpet together. We would like to replace the existing carpet with carper "squares" that allow sections of carpet to be replaced when necessary rather than necessitating the recarpeting of an entire area. City policy recognizes that employees should work in professional office environments and that facility maintenance is in the best interest of the employee and taxpayer. Position Title Union/Pay Range Pay Step of FTE Expected hire date • Please :complete the :budget is below (contact Anne. Casad at xElms 4610 for assistance with salary/beneft rates) • Salaries/Benefits $ Requested 1001 Full -Time Employees 1002 Part -Time Employees 1011 Overtime 2010 Social Security 7.65% 2020/30 PERS (click to select) 2040 Workers Com 2041 Lon -term disabilit 2042 Supplemental Life 2050 Medical Insurance 2080 Uniforms 2090 Deferred Compensation Subtotal Salaries/Benefits $0 Supplies $ Requested 3101 Office Supplies $ 3111 Clothing 6410 3160 Computer Equipment 6510 3180 Furniture/Minor Equip. 3501 Small Tools/Equipment Subtotal Capital/Other $23,000 Subtotal Supplies $0 Services $ Requested 4150 Professional Services 4210 Communications 4310 Travel/Training 4410 Advertising 4520 Equipment Re lacement 4521 1 Equipment O eratin 4522 Equipment Purchase 4710 Utilities 4802 Software Maint licenses 4810 Repairs/Maintenance 4901 Dues/Subscriptions 4990 Misc Subtotal Services $ Capital/Other $ Requested 6410 Capital over $7,500 23,000 6510 Capital projects Subtotal Capital/Other $23,000 Please save your completed form in G:/Exchange/B!12afcZ)Budget/Supplemental Requests — "Name of Request" Please answer the following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). carper replacement has been delayed year after year and is now very necessary. Alternative flooring material had been considered and deemed not practical. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job description. n/a Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) Employees deserve to work in a well-maintained, professional office environment. (2) • Any additional information you wish to provide? The attached bid is to replace carpet throughout the department. Some areas of the building are in a worse state of repair than others: Potentially, the department could be carpeted in sections, with priority being placed on the repair/replacement of the existing carpeting/flooring in patrol. I would strongly recommend approving the recarpeting of a least the patrol work area and that main hallway. Both areas are heavily traveled and often exposed to public view. C7 Please save your completed form in G:/Exchange ffAnp budget/Supplemental Requests — "Name of Request" Capital Budget Year Total SalarieslBenefits Supplies Services Outlay/Other Total Expenditures (from budget section on previous page) 23,000 23,000 Cost Offsets If this request is approved, will expenditures decrease in another account? No ( ) (subtract) If so, which expenditure account(s) will be reduced? Total Revenues If this request is approved, will revenues increase? No ( ) (subtract) If so, which revenue account(s) will increase? NET COST OF SUPPLEMENTAL REQUEST $23,000.00 Please answer the following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). carper replacement has been delayed year after year and is now very necessary. Alternative flooring material had been considered and deemed not practical. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job description. n/a Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) Employees deserve to work in a well-maintained, professional office environment. (2) • Any additional information you wish to provide? The attached bid is to replace carpet throughout the department. Some areas of the building are in a worse state of repair than others: Potentially, the department could be carpeted in sections, with priority being placed on the repair/replacement of the existing carpeting/flooring in patrol. I would strongly recommend approving the recarpeting of a least the patrol work area and that main hallway. Both areas are heavily traveled and often exposed to public view. C7 Please save your completed form in G:/Exchange ffAnp budget/Supplemental Requests — "Name of Request" ' 1 pp RT RFs 2010 Supplemental Budget Request Form 4 For new personnel, new or expanded programs, equipment, technology and capital (excluding CFP projects) Type of request: Cost increase (click to reveal choices) Title of request: Port Angeles Fine Arts Center Funding Department priority: 1 (ascending order; 1 = Most desired) Department: City Manager (click to reveal choices) Funding Request is: ❑ One-time (2010 only) ® On-going (2010 & beyond) Fund (select): 001 Division:. Recreation Staff contact: Richard Bonine Phone #: 24551 Please answecthe o.. owing question completely Describe your request and how it relates to the city's strategic plan objectives and your department's performance measures. Private and public players share responsibility for the Port Angeles Fine Arts Center. There are three branches of support: 1. The Webster Trust: This trust was left as an institutional bedrock, but with restricted funding limits set in place to ensure long-term stability. 2. The Public Sector: Support is led by two non-profit intities (The Friends and The PAFAC Foundation). Both serve as conduits for membership, patronage, sponsorships, grants, fundraising and earned income projects. 3. The City of Port Angeles: The City is the recipient and steward of the PAFA, that by its founding documents is solely to be maintained as a center for art and cultural events. In order to maintain the center, ensure continuation of its programs and to fulfill the mandate.of its founding agreement, •the PADA needs the City to assume a proportionate share of the funding. The incremental growth of the City stewardship over the pas five years was established with the intention of funding the salary of its core employee, the director. Withdrawal of that funding is a debilitating blow to a City -owned institution, currently raising 87% of its budget from non City sources. • Position Title Union/Pav Ranae I Pav Step 1#ofFTE I Expected hire date Plpase'complete the budget ection below (contact Anne Casatl at x4610 for assistance with salary/benefit rates) Salaries/Benefits $ Requested 1001 Full -Time Employees 3180 1002 Part -Time Employees Small Tools/Equipment 1011 Overtime Subtotal Supplies $ 2010 Social Security 7.65% 4522 2020/30 PERS (click to select) Utilities 2040 Workers Com 2041 Long-term disability 2042 Supplemental Life 2050 Medical Insurance 2080 Uniforms 2090 Deferred Compensation Subtotal Salaries/Benefits $ Supplies $ Requested 3101 Office Supplies 3111 Clothing 3160 Computer Equipment 3180 Furniture/Minor Equip. 3501 Small Tools/Equipment Advertising 4520 Subtotal Supplies $ Services $ Requested 4150 Professional Services 55,000 4210 Communications 4310 Travel/Training 4410 Advertising 4520 Equipment Re lacement 4521 Equipment O eratin 4522 Equipment Purchase 4710 Utilities Please save your completed form in G:/Exchange/YAW"udget/Supplemental Requests — "Name of Request" 4802 Software Maint licenses 4810 Repairs/Maintenance 4901 Dues/Subscriptions 4990 Misc Subtotal Services $55,000 Capital/Other $ Requested 6410 Capital over $7,500 6510 Capital projects Subtotal Capital/Other $ Please save your completed form in G:/Exchange/gIpFRcFfBudget/Supplemental Requests — "Name of Request" • • Please -answer the following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). We have in the last two months applied for three grants, requesting a maximum aggregate of $50,000 towards operations support. We have extended our current show through the fall, for cost savings and also to allow the director more time for fundraising and audience building. The boards have struggled over potential staff cuts, but have not enacted any at this time, pending the outcome of our grant proposals and other fundraising tactics. The Boards also recognize the domino effect that staff cuts would have to the Center's viability and wish to take such actions as a last resort only. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job description. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) PAFAC is a cornerston of cultural life in Clallam County. Over 150 original exhibitions staged in the historic Webster House and in Webster's Woods Art Park have, for twenty-two years, made contemporary art available at no cost, attractive and understandable, and at level rerely found outside of major metropolitan institutions. The center is an important draw in the region's growing tourism industry and an important amentity to attract new residents and businesses. As the area's main arts institution, the Center is vital to attracting and retaining members of the arts community. On the local level, the ArtPaths program is a ling -term staple of education with deep and lasting impact, often giving youngsters a start in critical independent thinking and stimulating a cultural milieu that will help mitigate youth flight from the community. The Center has for more than two decades achieved it successes through the hard work and loyalty of staff, as well as through the good will of many dedicated and talented volunteers and patrons. There is no room for staff reduction without impacting every facet of an institution that does the City of Port Angeles proud. (2) Severe impacts, or losses, to the quality of the many programs the Fine Arts Center provides to the community. Please save your completed form in G:/Exchange/t�►�ffeFf Budget/SupplementaI Requests — "Name of Request" Capital Budget Year Total Salaries/Benefits Supplies Services Outlay/Other Total Expenditures _ (from budget section on previous page) 55,000 Cost Offsets (subtract) If this request is approved, will expenditures decrease in another account? No If so, which expenditure account(s) will be reduced? ( ) Total Revenues If this request is approved, will revenues increase? No ( ) (subtract) If so, which revenue account(s) will increase? NET COST OF SUPPLEMENTAL REQUEST $55,000 Please -answer the following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). We have in the last two months applied for three grants, requesting a maximum aggregate of $50,000 towards operations support. We have extended our current show through the fall, for cost savings and also to allow the director more time for fundraising and audience building. The boards have struggled over potential staff cuts, but have not enacted any at this time, pending the outcome of our grant proposals and other fundraising tactics. The Boards also recognize the domino effect that staff cuts would have to the Center's viability and wish to take such actions as a last resort only. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job description. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) PAFAC is a cornerston of cultural life in Clallam County. Over 150 original exhibitions staged in the historic Webster House and in Webster's Woods Art Park have, for twenty-two years, made contemporary art available at no cost, attractive and understandable, and at level rerely found outside of major metropolitan institutions. The center is an important draw in the region's growing tourism industry and an important amentity to attract new residents and businesses. As the area's main arts institution, the Center is vital to attracting and retaining members of the arts community. On the local level, the ArtPaths program is a ling -term staple of education with deep and lasting impact, often giving youngsters a start in critical independent thinking and stimulating a cultural milieu that will help mitigate youth flight from the community. The Center has for more than two decades achieved it successes through the hard work and loyalty of staff, as well as through the good will of many dedicated and talented volunteers and patrons. There is no room for staff reduction without impacting every facet of an institution that does the City of Port Angeles proud. (2) Severe impacts, or losses, to the quality of the many programs the Fine Arts Center provides to the community. Please save your completed form in G:/Exchange/t�►�ffeFf Budget/SupplementaI Requests — "Name of Request" Any additional information you wish to provide? Please save your complet • OPR Type of request: Title of request: 2010 Supplemental Budget Request Form For new personnel, new or expanded programs, equipment, technology and capital (excluding CFP projects) New program (click to reveal choices) Funding Request is: Estuary/Francis Street Park Enhancemnt ® One-time (2010 only) ❑ On-going (2010 &beyond) Department priority: 1 (ascending order; 1 = Most desired) Department: Public Works (click to reveal choices) Fund (select): 001 Staff contact: Corey Delikat Phone #: x4566 Division: Parks Describe your request and how it relates to the city's strategic plan objectives and your department's performance measures. The request of additional funds is to install low maintenance landscaping at both Estuary Park and Francis Street Park. The current level of funding and staffing for the Parks Maintenance Division is insufficient to be able to maintain the grounds in these parks. The current type of landscaping in these parks is maintenance intensive and expensive. This proposal would convert a portion of the landscape that is a continuous weeding problem to lawn and or walkways, leaving enough feature landscaping to preserve the current effect. Making these changes will enhance the appearance of these parks while allowing the maintenance staff to be able to keep up with them within existing staffing levels. Position Title Union/Pay ange Pay Step # of FTE Expected hire date •Please complete the budget section below' (contact Anne Casatl:at x4610 for assistance with salary/benefit gates) • Salaries/Benefits $ Requested 1001 Full -Time Employees Communications 1002 Part -Time Employees 4410 1011 Overtime Equipment Re lacement 2010 Social Security 7.65% 2020/30 PERS click to select 2040 Workers Com 2041 Long-term disability 2042 Supplemental Life 2050 Medical Insurance 2080 Uniforms 2090 Deferred Compensation. Subtotal Salaries/Benefits $ Supplies $ Requested 3101 Office Supplies 3111 Clothing 3160 Computer Equipment 3180 Furniture/Minor Equip. 3501 Small Tools/Equipment 3120 Materials 30,000 Subtotal Supplies $30,000 Please save your completed form in G:/Ex( Services $ Requested 4150 Professional Services 4210 Communications 4310 Travel/Training 4410 Advertising 4520 Equipment Re lacement 4.521 1 FrniinmPnt nnerntinn Please answer the following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). Staff has limited time to maintain the current condition of the park. Once a year we do a major clean-up of the landscaping and utilize volunteers as much as we can. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job is description. Cut down on the amount of landscaping and put in turf. In other areas add concrete with some benches and picnic areas to make the park more user friendly. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) It will allow the park to be maintained in a proper condition within existing staff levels. (2) The parks will continue to look run down and unmaintained. Any additional information you wish to provide? __ None. Please save your completed form in G:/Exchange/ftincy/pudget/Supplemental Requests — "Name of Request" Capital Budget Year Total Salaries/Benefits Supplies Services Outlay/Other Total Expenditures (from budget section on previous page) 30,000 30,000 Cost Offsets If this request is approved, will expenditures decrease in another account? No ( ) (subtract) If so, which expenditure account(s) will be reduced? Total Revenues If this request is approved, will revenues increase? No ( ) (subtract) If so, which revenue account(s) will increase? ; NET COST OF SUPPLEMENTAL REQUEST $30,000 Please answer the following questions completely What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). Staff has limited time to maintain the current condition of the park. Once a year we do a major clean-up of the landscaping and utilize volunteers as much as we can. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job is description. Cut down on the amount of landscaping and put in turf. In other areas add concrete with some benches and picnic areas to make the park more user friendly. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) It will allow the park to be maintained in a proper condition within existing staff levels. (2) The parks will continue to look run down and unmaintained. Any additional information you wish to provide? __ None. Please save your completed form in G:/Exchange/ftincy/pudget/Supplemental Requests — "Name of Request" -�y F? RT qNC F • Type of request: Title of request: Department priority: Department: 2010 Supplemental Budget Request Form -- For new personnel, new or expanded programs, equipment, technology and capital (excluding CFP projects) New equipment (click to reveal choices) Funding Request is: Portable Changeable Message Sign ® One-time (2010 only) ❑ On-going (2010 & beyond) 1 (ascending order; 1 = Most desired) Public Works (click to reveal choices) Staff contact: Eric Wheatley Please. answer the following question completely Fund (select): 102 Division: Street Phone #: x4825 Describe your request and how it relates to the city's strategic plan objectives and your department's performance measures. Due to the City of Port Angeles incurring State Highway within it's limits we must meet the traffic control standards of the State of Washington when working in these areas. We also abide by the same guidelines when working on any city street so all work is done under one set of guidelines. Work Zone Traffic Control Guidelines Guide M 54-44 published by the Washington State Dept. of Transportation states that "an arrow panel is required for all lane closures on multi -lane roads, except during emergencies and that a Portable Changeable Message Sign (PCMS) is recommended for high speed, high volume roadways, or work operations that require a highly visible message" (we now have speeds as high as 55 MPH and high volume roadways within the city limits), A PCMS would cover the requirements of the arrow board and would allow for a safer working enviroment for our maintenance crews and be immensely beneficial in all work zones or advanced warning situations and can also be used throughout the year to help convey information for community events such as the 4th of July parade (PCMS usage is required- due to detours) or the Arts in Action. MPosition Title Union/Pay Range Pay Step of FTE LExpected hire date • Please 'complete the budget section below (contact Anne;Casad at x4610 for assistance with salary/benefit rates): Salaries/Benefits $ Requested 1001 Full -Time Employees 1002 Part -Time Employees 1011 Overtime 2010 Social Security 7.65% 2020/30 PERS (click to select) 2040 Workers Com 2041 Long-term disability 20,000 2042 Supplemental Life 2050 Medical Insurance 2080 Uniforms 2090 Deferred Compensation Subtotal Salaries/Benefits $ Supplies $ Requested 3101 Office Supplies $20,000 3111 Clothing— 3160 Computer Equipment 3180 Furniture/Minor Equip. 3501 Small Tools/Equipment Subtotal Supplies 1 $ Services $ Re uested 4150 Professional Services 4210 Communications 4310 Travel/Training 4410 Advertising 4520 Equipment Re lacement 4521 Equipment O eratin 4522 Equipment Purchase 20,000 4710 Utilities 4802 Software Maint licenses 4810 Repairs/Maintenance 4901 Dues/Subs cri tions 4990 Misc Subtotal Services $20,000 Capital/Other $ Requested Please save your completed form in G:/Exchange/]+ibvfc7Mudget/Supplemental Requests — "Name of Request" 6410 1 Capital over $7,500 6510 1 Capital projects Subtotal Capital/Other $20,000 • • Please save your completed form in G:/Exchange/f�i&ep�Budget/Supplemental Requests — "Name of Request" What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). We have been able to borrow PCMS's from WSDOT in the past if events are planned well ahead of time and they are not being used by WSDOT. However, during the workweek WSDOT's crew actively use their PCMS's and they are often not available to us for our projects. 0 Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job description. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) If purchased we would be able to meet WSDOT's work zone guidelines along with actively creating safer working conditions for our maintenance crews in all work zones. Additional situations where a PCMS has proven effective include: * Roadway Closures *Accident and incident management *Roadway width/lane reductions *Roadwork scheduling information *Traffic management *Adverse condition warning *Operation control (2) If not purchased we will find ourselves in situations where we are not in compliance with WSDOT's work zone guidelines, or at best are slow to acquire a PCMS which brings the potential for liabilty issues. Any additional information you wish to provide? A PCMS is a piece of equipment that is needed not desired. Current conditions such as. state highways, traffic speeds and volume speak to the need for this piece of equipment. Please save your completed form in G:/Exchangefj *pgelBudget/Supplemental Requests — "Name of Request" Capital Budget Year Total Salaries/Benefits Supplies Services Outlay/Other Total Expenditures (from budget section on previous page) Cost Offsets If this request is approved, will expenditures decrease in another account? No ( ) (subtract) If so, which expenditure account(s) will be reduced? Total Revenues If this request is approved, will revenues increase? No ( ) (subtract) If so, which revenue account(s) will increase? NET COST OF SUPPLEMENTAL REQUEST $ What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). We have been able to borrow PCMS's from WSDOT in the past if events are planned well ahead of time and they are not being used by WSDOT. However, during the workweek WSDOT's crew actively use their PCMS's and they are often not available to us for our projects. 0 Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job description. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) If purchased we would be able to meet WSDOT's work zone guidelines along with actively creating safer working conditions for our maintenance crews in all work zones. Additional situations where a PCMS has proven effective include: * Roadway Closures *Accident and incident management *Roadway width/lane reductions *Roadwork scheduling information *Traffic management *Adverse condition warning *Operation control (2) If not purchased we will find ourselves in situations where we are not in compliance with WSDOT's work zone guidelines, or at best are slow to acquire a PCMS which brings the potential for liabilty issues. Any additional information you wish to provide? A PCMS is a piece of equipment that is needed not desired. Current conditions such as. state highways, traffic speeds and volume speak to the need for this piece of equipment. Please save your completed form in G:/Exchangefj *pgelBudget/Supplemental Requests — "Name of Request" SORT qN 2010 Supplemental Budget Request Form For new personnel, new or expanded programs, equipment, technology and capital (excluding CFP projects) Type of request: New equipment (click to reveal choices) Funding Request is: • Title of request: Hydroseeder ® One-time (2010 only) ❑ On-going (2010 & beyond) Department priority: 1 (ascending order; 1 = Most desired) Department: Public Works (click to reveal choices) Fund (select): 102 Division: Street (Stormwater) Staff contact: Eric Wheatley Phone #: x4825 PIease;answe,r the following question completely Describe your request and how it relates to the city's strategic plan objectives and your department's performance measures. A hydroseeder is the best option to meet Dept. of Ecology's stormwater requirements to prevent erosion. In our area we cannot leave soil exposed and unworked for more than 2 days during the wet season (October 1 - April 30) and 7 days during the dry season (May 1 - September 30). The erosion control needs to be maintained until there is a minimum of 75% vegetation established. A wood based mulch with seed would only need to be sprayed once to achieve the desired results, not requiring any additional maintenance to achieve 75% vegetation establishment unlike other methods which require substantially more effort and man hours to meet the same goal. Ultimately this would allow for the best use of man hours, allow an increase in production when compared to other methods of erosion control, and be able to be perfomed on short notice by any division that disturbs soil. Position Title Union/Pay Range Pay Step # of FTE Expected hire date Please Iet.e1. the: budgef section below (contact Anne Casad at x46"10 for assistance .with salary/benefit rates) Salaries/Benefits $ Requested 1001 Full -Time Employees 1002 Part -Time Employees 1011 Overtime 2010 Social Securit 7.65% 2020/30 PERS (click to select 2040 Workers Com 2041 Long-term disability 13,500 2042 Supplemental Life 2050 Medical Insurance 2080 Uniforms 2090 Deferred Compensation Subtotal Salaries/Benefits $ $ Requested —Supplies 3101 Office Supplies $13,500 3111 Clothing 6410 3160 Computer Equipment 6510 3180 Furniture/Minor Equip. 3501 Small Tools/Equipment Subtotal Capital/Other $ Subtotal Su lies $ 0 Services $ Requested 4150 Professional Services 4210 Communications 4310 Travel/Training 4410 Advertising 4520 E ui ment Replacement 4521 Equipment O eratin 4522 Equipment Purchase 13,500 4710 Utilities 4802 Software Maint licenses 4810 Repairs/Maintenance 4901 Dues/Subscriptions 4990 Misc Subtotal Services $13,500 Capital/Other $ Requested 6410 Capital over $7,500 6510 Capital projects Subtotal Capital/Other $ Please save your completed form in G:/Exchange/]/9udget/Supplemental Requests — "Name of Request" • Sumrnanze .expenditures and related revenues/cost offsets What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). Other methods of erosion control have been tried with negative results. Straw does not adhere well to shoulders or ditch lines and is easily moved by passing traffic or wind. Straw also can contribute to restrictions in the inlet of culverts. Straw blankets are impractical due to cost and effort required to install, on average labor and materials would cost approx. •$250.00 more per jobsite than hydroseeding and more importantly reduce production by roughly 25%. Compost produced at the Transfer Station and sold by the City is in short supply and requires a large effort and manpower to apply without appropriate equipment such as a blower which can cost well more than a hydroseeder. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job description. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) Allows the for the quickest, most cost effective control of soil erosion (2) Production will be negatively affected due to the effort required by other methods of erosion control Any additional information you wish to provide? The use of a hydroseeder will allow us to spec a low growth grass seed for shoulders and ditches or a seed mix more suited to hillside stabilization depending on project requirements. The ability to spray the mixture will limit the possibility of personnel being injured while having to climb on hillsides, etc. to install other less desirable methods of erosion control. Also, the hydroseeder will be useful to any other division that disturbs soil for any reason, including utility repairs, playgrounds, etc. as the same Dept. of Ecology requirements apply anytime soil is disturbed. The cost of having a contractor do the hydroseeding is not economical as there is an $800.00 minimum charge for • application each time they are hired. Depending on the time of year we will have between two and seven days in which to Please save your completed form in G:/ExchangefiBf IBudget/Supplemental Requests — "Name of Request" Capital Budget Year Total Salaries/Benefits Supplies Services Outlay/Other Total Expenditures (from budget section on previous page) Cost Offsets (subtract) If this request is approved, will expenditures decrease in another account? Yes If so, which expenditure account(s) will be reduced? ( ) Total Revenues If this request is approved, will revenues increase? Yes ( ) (subtract) If so, which revenue account(s) will increase? ; NET COST OF SUPPLEMENTAL REQUEST $13,500 What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc). Other methods of erosion control have been tried with negative results. Straw does not adhere well to shoulders or ditch lines and is easily moved by passing traffic or wind. Straw also can contribute to restrictions in the inlet of culverts. Straw blankets are impractical due to cost and effort required to install, on average labor and materials would cost approx. •$250.00 more per jobsite than hydroseeding and more importantly reduce production by roughly 25%. Compost produced at the Transfer Station and sold by the City is in short supply and requires a large effort and manpower to apply without appropriate equipment such as a blower which can cost well more than a hydroseeder. Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job description. Describe (1) the benefits of funding and (2) the costs of not funding this request. (1) Allows the for the quickest, most cost effective control of soil erosion (2) Production will be negatively affected due to the effort required by other methods of erosion control Any additional information you wish to provide? The use of a hydroseeder will allow us to spec a low growth grass seed for shoulders and ditches or a seed mix more suited to hillside stabilization depending on project requirements. The ability to spray the mixture will limit the possibility of personnel being injured while having to climb on hillsides, etc. to install other less desirable methods of erosion control. Also, the hydroseeder will be useful to any other division that disturbs soil for any reason, including utility repairs, playgrounds, etc. as the same Dept. of Ecology requirements apply anytime soil is disturbed. The cost of having a contractor do the hydroseeding is not economical as there is an $800.00 minimum charge for • application each time they are hired. Depending on the time of year we will have between two and seven days in which to Please save your completed form in G:/ExchangefiBf IBudget/Supplemental Requests — "Name of Request" apply erosion control which does not allow enough time for us to accumulate a large enough workload to justify the expense. In addition we would have to go back and provide traffic control for many of these areas when the contractor is hydroseeding.which. would take two men, one utility truck, and on average a minimum of two hours per site rather than being able to complete each job site in one day. At a minimum cost of $800.00 each time a contractor was hired it would take approximately twenty times to pay for a hydroseeder and the amount of materials used for these twenty jobs. The Street/Stormwater Division would use this machine approximately thirty times a year not to mention the use it would see from Parks, Water, Wastewater, and Light Operations. �1 0 Please save your completed form in G:/Exchange/f W ,Pudget/Supplemental Requests — "Name of Request" -._.F RTA .. 2010 Supplemental Budget Request Form `` For new personnel, new or expanded programs, equipment, • technology and capital (excluding CFP projects) Type of request: Increase Cost Funding Request is; ® One-time (2010 only) Title of request: Engineering Project -Related Overtime for 2010 ❑ On-going (2010 & beyond) • Department priority: 1 (ascending order; 1 = Most desired) Department: Public Works (click to reveal choices) Fund (select): 001 Division: 7010 Staff contact: Steve Sperr Phone #: x4803 777771 Please answer; th0:-. following; question completely Describe your request and how it relates to the city's strategic plan objectives and your department's performance measures. The Engineering Services Division of the Public Works & Utilities Department has an ongoing need for its staff to put in overtime hours in support of construction inspection and management of capital projects. Estimated overtime necessary to accomplish individual projects have been assigned to a number of projects scheduled for construction in 2010, for a total amount of $20,000 plus benfits. Engineering staff will record project -related overtime on individual time cards, as is our current practice, assigning it to project -specific work orders as it is accrued. Total estimated impact to 2010 budget = $20,000.00 plus benefits I I� 77 of