HomeMy WebLinkAboutAgenda Packet 10/21/2008
WAS H I N G TON, U. S. A.
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AGENDA
CITY COUNCIL MEETING
321 East 5th Street
October 21, 2008
REGULAR MEETING - 6:00 pm
----....
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~O:RTANGELES
Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best
serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the
following:
A. CALL TO ORDER - Regular Meeting (6:00 p.m.)
B. ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT. This is an opportunity for members of the public to speak to the City Council about anything. To allow
time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a
total of 15 minutes for this comment period. (These time periods may be lengthened or shortened at the discretion of the Mayor.)
PUBLIC CEREMONIES/PRESENT A TIONS
1. Donation from Elks for Pickle Ball Court
B-1
1. Accept Donation
C. WORK SESSION
1. Port Angeles School District Levy - Proposition No.1,
Capital Projects Technology Levy
2. Dive Park Presentation
3. Friends of the Fieldhouse Presentation
C-l
1. View Presentation; Accept Comments; Pass
Resolution
2. Listen to Presentation / Direct Staff
3. For City Council Determination.
C-ll
C-13
D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager
or Council member
E. ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
F. RESOLUTIONS
1. Identity Theft Prevention Program
F-l
1. Pass Resolution
G. OTHER CONSIDERATIONS
1. Port Angeles Downtown Assoc. (PADA) 2008 Agreement
2. Lodging Tax Recommendations for Capital, Marketing &
Events
H. PUBLIC HEARINGS - QUASI-JUDICIAL
(7:00 P.M. or soon thereafter)
G-l
G-7
1. Approve Agreement
2. Review recommendations; Direct Staff
.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
October 21,2008 Port Angeles City Council Meeting Page - 1
AGENDA ITEM
I. PUBLIC HEARINGS - OTHER
1. Solid Waste Rates
2. Electric Rates
3. Community Development Block Grant (CDBG) - Grant
Application
4. William Shore Memorial Pool Fee Schedule Ordinance
J. FINANCE
1. Olympic Discovery Trail Paving Project
2. IT Air Conditioning Contract
3. New World Systems Software Upgrade
4. L Street & 18th Street Pavement Re airs
K. CONSENT AGENDA
1. City Council Minutes of October 7,2008
2. Expenditure Approval List from 09/27/08 to 10/10/08 for
$1,783,344.31.
3. Medic 1 Rate Adjustment, Set Public Hearing
L. CITY COUNCIL COMMITTEE REPORTS
M. INFORMATION
City Manager Reports:
1. City Investments Report
2. Public Works Quarterly Report
3. Building Report - September 2008
4. Planning Commission - 8/27/98 and 9/10/08 Minutes
5. P A Forward - September Meeting Minutes
6. Lodging Tax Advisory Committee - 9/24/08 Minutes
7. Main Street Program - Quarterly Report
8. Municipal City Clerk Recognition
First Page ACTION
1-1 1. Continue/Close Public Hearing and Consider
Adoption of Ordinance
1-9 2. Continue/Close Public Hearing and Consider
Adoption of Ordinance
1-29 3. Open Public Hearing; Pass Resolution
1-35 4. Presentation, Open Public Hearing, Waive 2nd
Readin , Consider Ado tion of Ordinance
J-l 1. A ward Contract
J-3 2. A ward Contract
J-5 3. Pass Resolution; Award Contract
J-45 4. A ward Contract
K-l 1. Accept Consent Agenda
K-7
K-29
M-l
M-4
M-ll
M-12
M-24
M-28
M-33
M-40
N. EXECUTIVE SESSION. RCW 42.30.140(4) planning position to be taken in Union negotiations.
O. ADJOURNMENT
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as land use permit
applications, proposed amendments to City land use regulations, zoning changes, and annexations. In addition, the City Council may
set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be
controversial, and the City Council may choose to seek public opinion through the public hearing process.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
October 21, 2008 Port Angeles City Council Meeting Page - 2
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FORT}tJGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEETING
1.
CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Braun
Deputy Mayor Wharton
Councilmember Di Guilio
Councilmember Kidd
Councilmember Perry
Councilmember Rogers
Councilmember Williams
Staff Present:
Interim Manager Osterman
Attorney Bloor
Clerk Upton
G. Cutler
T. Gallagher
D. McKeen
N. West
Y. Ziomkowski
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III. PLEDGE OF ALLEGIANCE:
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WAS H I N G TON, U. S. A.
DATE OF MEETING: October 21. 2008
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WAS H I N G TON, U. S. A.
City Council Meeting of October 21. 2008
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WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
October 21,2008
CITY COUNCIL
Glenn A. Cutler, Director of Public Works & Utilities
Presentation to the City of Port Angeles from Elks Naval Lodge #353
Summary: Representatives of the Elks Naval Lodge #353 will present the City of Port Angeles
with a check in the amount of$10,000 to go toward the Elks Park tennis court modification
project. The project will convert the existing tennis courts to pickle ball courts for public use.
Recommendation: Accept the donation in the amount of$10,000.
Background/Analysis: On October 30,2007, the National Fraternal Order of Elks notified the
local Elks Lodge that they received a construction grant in the amount of$lO,OOO. These monies
were to be used to help defray City of Port Angeles costs associated with the conversion of tennis
courts located at Elks Park to pickle ball courts.
Construction has begun on the project, thus the Elks Naval Lodge #353 is prepared to present the
grant funds to the City of Port Angeles.
Staff recommends acceptance of the donation to help defray construction costs.
N:\CCOUNCIL\FINALlElks Naval Lodge 353 Donation.doc
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fair market value
The price that an interested but not
desperate buyer would be willing to pay and
an interested but not desperate seller would
be willing to acceRt on the QPen market
assuming a reasonable period of time for an
ggreement to arise.
,
Fair Market Value
$229,620'
$76,701
$262,136 $301,629
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A better way to vote!
Periodically, like clockwork, our nation goes through the throes of electing a president.
However, we hardly ever think of that process as a carving up of our nation into 53 separate pieces.
The present system of the Electoral College dramatically alters the value of each voter in every location.
. Thus we do not have an honest election as none give the same value to every voter. Why should any voter
be more privileged than another or be required to stand in long lines waiting to vote or be confused about a
local voting method?
In order to replace one method for another we need to offer a better one.
That is the point of this suggestion, to use a more effective voting system.
Every voter for president is a citizen of the United States. Thus we should be allowed to vote as that citizen,
not as a citizen of each individual state. It is this difference which creates the imbalance of our vote values.
The most wonderful voting machine ever invented for safely and conveniently voting is our telephone. We
can quickly reach any place in the world at any time with the touch, of a finger.
A vote is a value, a value is a number; and a number has meaning whichis transmitted by telephone. Voting
is transmitting a value from the voter to the candidate.
Every time we use a credit card by phone; that is a vote. We are protected by the card numbers, card
distributor, the place we call and the authorization number we receive to validate the transaction. [turn over]
3
Federal elections belong with the Federal goveniment, justaslocal and state elections are the responsibility
ofthe respective jurisdictions. A distinct advantage of Federal elections would be under the watchful eyes of
the FBI which would make any tampering a far greater offence than a local one.
The most practical agency would be the Social Security service as nearly everyone has a SS number. That
agency would mail a voter card to each registered voter which would be validated exactly as a credit card.
When validated the card would be usable once when voting and then cancelled until the next election to be
revalidated. The procedure would be the same as making a purchase, as indeed it is, exchanging one value
for another; a vote for a candidate. .
When the vote is caste the voter will receive a secret reference number that will be attached to the vote. It
will be the responsibility ofthevoter to take note of that numper as that will be proof of their voting.
After the election every voter would find their reference number associated with their candidate of choice,
listed by zip code in the appropriate post office and published in the news. media. As only the voter will
know their number, nobody will know how they voted.
There is more to outline,but that will come later. However this method will please most voters and
candidates as it will eliminate the concept of "Swing States" since the entire country votes asa single unit.
Clint Jones 360-681-0101 clintjones@olypen.com
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What are we paying for our presidents? , .
Rarely do we think about the value of our votes when voting for president, yet each Electoral vote has ~ different value from state to state,
ill reality we have 53 separate elections every four years and 538 EC votes scattered among those electlOns,
But the value of each of those 538 EC votes nms the gamut of 75,865 to 299,701. That is a difference of22~,836 EC vot~s, . .
Now, if you were to buy an item that sells for $75 t? your neigh~r and you can only get it for $300, w~uldn t that huge difference ill the pnce
upset you? I think you would if you were aware of It. Well, that .IS th~ tru~ a?out the Electoral College.
The actual value of an EC vote is the total number of voters, nationWide, dlVlded by 538.
There were 122,295,345 votes counted in the 2004 election. That means the avem~e value of each EC vote was 227,315.
However, those voting in DC (227,586 voters) paid only 75,865 votes each for therr 3 EC vot~s. "
We here in Washington State (2,859,084 voters) paid 259,917 each for our 11 EC votes. That IS a rather high pnce to pay for the very same
thing which has no intrinsic value but yet determines the future of our country and the world as well. .. .
Does~'t that seem rather odd and do we really want to continue using such a system that is 204 years old, created ill a trme far dIfferent than
today? . . . .
The original data above was compiled by the American PresIdency ProJect, PreSIdency ElectlOns Data, 1892-2004
Submitted by Clint Jones, 360-681-0101 cviones01olvpen.com
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A vote is a value. A value is a number.
Every second millions of numbers are transferred using electronic cards. Electronic cards could safely transfer a
vote for a selected candidate or proposal. Our present Electoral College does not produce one vote per voter.
Some voters have a 2 or 3 times advantage according to where they live. A direct electronic vote would solve the
problem of unequal representation.
Voting could take place over a period of a week to encourage more voters to participate. Also votes could be cast
using universal time when all voting would end at the same time wherever we vote and the results published
simultaneously. To establish such a voting system we can easily follow the example of how we make purchases
by phone using a credit card. Credit cards are issued after we submit an application. When approved we receive a
card by mail, which requires our calling an 800 number to activate the card. When we use the card by phone we
enter our card number along with the short code on the back as well as the date of expiration. We indicate the item
to be purchased and when the seller receives an authorization from the card company we are given a confirmation
number which we are encouraged to save as it is our reference to the transaction. That is essentially all that is
required to safely transact a purchase by phone with a credit card.
Since a vote is a purchase, we can safely use a voter card to hire candidates of our choice. 265 words
Clint Jones 681-0101
What is the value of YOUR vote?
Every Washington State voter in the 2004 presidential election was cheated by 12% of the value of their vote.
This illustrates the disparity of the Electoral College (EC) voting system. /
Washington State had 2,883,499 voters with 11 EC votes, giving an average of 262,136 voters per EC vote.
The entire national tumout was 123,535,883 voters; divided by 538, gives an average of 229,620.
Thus comparing Washington State's 262,136 with the norm of 229,620, the difference was 0.88, a loss of 12%.
This is significant as there were only 5 states that closely approached the norm. They were Califomia Georgia
Indiana, Kentucky and Oklahoma. ' ,
There were 8 states that had a vote value of 2 or more. This means that their citizens gained twice the value of the
national average.
This is not democracy! .
The answer is to vote as we do for govemors, a direct vote, not by surrogates.
A vote is a value, a value is a number and numbers are safely transmitted electronically by phone using a credit card.
! p~o~o~e we use th~ sam~ prove~ method to vote, over a period of a week or more, as we are mail voting in many
JunsdlctJOns. By uSing universal time we would all vote at the same time nationwide.
Since voting is like a jury sequestered to deliberate for a decision on a case, no electioneering should be allowed
when voting begins, to give voters a chance to freely make up their minds
Clint Jones 360-681-0101
5
Elec.v Total average DO.
state ales Turnout votecsJEl Vtrs. comparison
United states 2004 eIct. 538 123,535,883 229620 1
WISConsin 10 3,016,288 . :.301629 0.76'
Michigan 17 4,875;692 2B6805 0.8
Ohio 20 5.722,443 286122 0.8
Florida 27 7,640,319 282975 0.81
Minnesota 10 2,842,912 284291 0.81
Pennsylvania 21 5,765,761 274560 0.84
Oregon 7 1,851,671 264524 0.87 !
Washington 11 2,883,499 262136 0.88 \
Winois 21 5,350,493 254785 0.9
Missouri 11 2,764,635 251330 0.91 \
Tennessee 10 2,456,610 245661 0.93 "\
Virginia 13 3,223,156 247935 0.93 \
Massachusetts 12 2.927,455 243955 0.94 ,
New Jersey 15 3,638,153 242544 0.95 \
Colorado 9 2,148,036 238670 0.96 \
Maryland ..'10 2,395,791 239579 0.96 i
New York 31 7,448,266 240267 0.96 I
North Carolina 15 3,552,449 236830 0.97 I
i
California 55 12,589,367 228898 1 i
InOJana 11 2,512, 142 22J3377 I I
1
Kentucky 8 1,816,867 227108 1.01
Georgia 15 3,317,336 221156 1.04
Iowa 7 1,521,966 217324 1.06
Texas 34 7,398,408 217600 1.06
Louisiana 9 1.956,590 217399 1.07
Alabama 9 1,890,317 210035 1.09
OIdahoma 7 1,463,758 209065 1.1
Arizona 10 2,038,069 203807 1.13
South Carofma 8 1,626,720 203340 1.13
Kansas 6 1,213,108 202185 1.14
Mississippi 6 1,151,812 191969 12
Maine 4 751,519 187880 122
Utah 5 942,010 188402 122
Arkansas -i).. . 1;070,57"3 178428 127
Nevada 5 831,563 166313 1.38
Nebraska 5 . 792,906 158581 1.45
New Mexico 5 775,301 155060 1.48
West YJI'ginia 5 769,645 t53929 1.49
Idaho 4 612,786 153196 1.5
Connecticut 7 1,007,808 152544 1.51
New Hampshire 4 683,672 170918 1.63
South Dakota 3 394,930 131643 1.74
Delaware 3 377,407 125802 1.83
Montana 4 456,096 114024 2.01
Rhode Island 4 440,228 110057 2.09
Hawaii 4 431,662 107915 2.12
North Dakota 3 316,049 105350 2.18
Alaska 3 314,502 104834 2.19
Vennont 3 314,220 104740 2.19
Wyoming 3 245,789 81929 2.8
District of Columbia 3 230,105 76701 2.99
Source: 2004 .eIection results Clint Jones 360-681.Q101
These comparisons of vote values between states are
absolute proof that "our right to vote with equal value
regardless ofwhere we may live" is being abridged
(reduce, shorten, dirninidl, or deprive). .
We have the duty and obligation to insist on the right of
equal value for every vote from our Congress.
Amendments XV, xvn. and XXIV state specifically that
certain rights to vote shall not be abridged by the United
States or any State. And that the Congress sball have the
power to enforce this by "appropriate legislation. "
(p
EIi::c. YO Total average DO.
State tes Turnout votersJEI Vtn. comparison
United States 2004 eIct. 538 123,535,883 229620 1
Alabama 9 1,890,317 210035 1.09
Alaska 3 314,502 104834 2.19
Arizona 10 2,038,069 203807 1.13
Arkansas 6 1,070,ST3 . 178428 127
Caflfomia 55 12,589,367 228898 1
Colorado 9 2, 148,036 238670 0.96 I
Connecticut 7 1,607,808 152544 1.51 1
Delaware 3 3n,407 125802 1.63 \
District of CoIwnbia 3 230,105 76701 299 \
\
Florida 27. 7,640,319 282975 0.81 \
Georgia 15 3,317,336 221156 1.04 \
. Hawaii 4 431,662 107915 212 ,
\
Idaho 4 612,786 153196 1.5 ,
Dlinois 21 5,350,493 254785 0.9 \
Indiana 11 2,512,142 2263n 1 i
Iowa 7 1,521,966 217324 1.06 J
Kansas 6 1.213,108 202185 1.14 J
Kentucky 8 1,816,867 227108 1.01 I
I
Louisiana 9 1,956,590 217399 I
1.07 i
Maine 4 751,519 187880 1.22
Maryland 10 2,395,791 239579 0.96
MassadJusetts 12 2,927,455 243955 0.94
Michigan 17 4,875,692 266805 0.8
Minnesota 10 2,842,912 284291 0.81
Mississippi 6 1,151,812 191969 12
M""1SSOUIi 11 2,764,635 251330 0.91
Montana 4 456,096 114024 201
NebrasIca 5 792906 158581 1.45
Nevada 5 831,5Q3 166313 1.38
New Hampshire 4 683,672 170918 1.63
New Jersey 15 3,638,153 242544 0.95
New Mexico 5 775,301 155060 1.48
New York 31 7,448,266 240267 0.96
North Carofma 15 3,552,449 236830 0.97
North Dakota 3 316,049 105350 2.18
Ohio 20 5,722.443 286122 0.8
Oklahoma 7 1,463,7S8 209OQ5 1.1
Oregon 7 1,851,671 264524 0.87
Pennsylvania 21 5,765,761 274560 0.84
Rhode Island 4 440,228 110057 209
South Carolina 8 1,626,720 203340 1.13
South. Dakota 3 394,930 131643 1.74
Tennessee 10 2,456,610 245661 0.93
Texas 34 .7,398,408 217600 1.06
Utah 5 942,010 188402 1.22
Vermont 3 314,220 . 104740 219
Ylfgin~ 13 3,223,156 247935 0.93
Washington 11 2,883,499 262136 0.88
west Virginia 5 769,645 153929 1.49
Wisconsin 10 3,016,288 301629 0.76
wYorriing 3 245,789 81929 2.8
Source: 2004 election resu/ts
These comparisons of vote values between states are
absOlute proof that "our right to vote with equal value
J;'egatdless of where we JDaY live" is being abridged
(reduce, shorten, dimini!;h, or deprive).
We have the duty and obligation to insist on the right of
equal value for every vote from our Congress.
Amendments XV, xvn, and XXIV state specifically that
certain rights to vote shall not be abridged by the United
States or any State. And that the Congress shall have the
power to enforce this by "appropriate legislation. "
?
Washington Electoral College voting results 1892 to 2004
A B C' 0 E F G H
1892 87968 4 21992 12071548 444 27188 1.24
1896 93583 4 23396 13905691 447 31109 1.33
1900 107523 4 26881 13972525 447 31258 1.16
1904 145151 5 29030 13519139 476 28402 0.98
1908 183570 5 36714 14884098 483 30816 .0.84
1912 322799 7 46114 15043030 531 28330 0.61
1916 380994 7 54428 18535445 531 34907 0.64
1920 398715 7 56959 26768457 531 50411 0.89
1924 421549 7 60221 29099380 531 54801 0.91
1928 500840 7 71549 36801510 531 69306 0.97
1932 614814 8 76852 39747783 531 74855 0.97
1936 692338 8 86542 45646991 531 85964 0.99
1940 793833 8 99229 49817149 531 93818 0.95
1944 856328 8 107041 47976670 531 90352 0.84
1948 905058 8 113132 48691494 531 91698 0.81
1952 1102708 9 122523 61550918 531 115915 0.95
1956. 1150889 9 127876 62026908 531 116812 0.91
1960 1241572 9 137952 68838219 531 127952 0.93
1964 1258556 9 139840 70644592 538 131310 0.97
1968 1304281 9 144920 73211875 538 136082 0.94
1972 1470847 9 163427 77718554 538 144458 0.88
1976 1555534 9 172837 81555889 538 151591 0.88
1980 1742394 9 193599 86513813 538 160806 0.83
1984 1883910 10 188391 92652842 538 172106 0.91
1988 1865253 10 186525 91594809 538 170251 0.91
1992 2288230 11 208021 104425014 538 194099 0.93
1996 2253837 11 204864 96277223 538 178953 0.87
2000 2487433 11 226130 105396627 538 195904 0.87
2004 2859084 11 259917 122295345 538 227315 0.87
YR TOT VT EC VOTE VT VALUE NTL TOT NTL EC NTL AVG % OFAVG
For over 100 years Wash. State has been undervalued in its Electoral Vote value
This means that more voters. being under valued. must vote to reach the national average and that
other voters gain the advantage that Wash. State voters loose. This is not democracy.
Clint Jones 360-681-0101 cvjones@olypen.com
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Comparison of 2004 vote values
vote count ec vts normal
122295345 538 227315
1578769 7 225638
12421852 55 225852
3501007 15 233400
2130330 9 236703
7391036 31 238421
2386678 10 238668
3611691 15 240779
2912388 12 242699
. 3198367 13246028
2731364 11 248306
5274322 21 251158
2859084 11 259917
1836782 7 262397
5769590 21 274742
562790820 281395
7609810 27 281845
2828387 10282829
4839252 17 284661
2997007 10 299701
National
CT
CA
NC
CO
NY
MD
NJ
MA
VA
MO
IL
WA
OR
PA
OH
FL
MN
MI
WI
compiled by Clint Jones 360-681-0101
diff.
times:
ec. vt. vall
no. votes % diff
1677
1463
6085
9388
11106
11353
13464
15384
18713
20991
23843
32602
35082
47457
54080
54530
55514
57346
72386
11739
80465.
91275
84492
34286
113530
201960
184608
243269
230907
500703
358622
245574
996597
1081600
1472310
555140
974882
723860
0.7 gain
0.6 gain
2.6 loss
41055
4.6 loss
4.81055
5.61055
6.3 'loss
7.6 loss
8.5 loss
9.5 loss
12.5 loss
13.4 loss
17.3 loss
19.2 loss
19.3 loss
19.6 loss
20.1 loss
24.2 loss
.':Y"
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My friends and Council members:
My name is less Grable and I would not be here using time you need to solve other dire problems IF I had
been accorded the right to vote on fluoridation. I paraphrase from a letter sent by the public health dental
coordinator of the health office of the state of Florida to the St Petersburg Inner City Governmental
Relations director:
(I) We offer you federal grant money to fund your fluoridation process.
(2) Approach community officials individually. Better yet have someone they know and respect
convince them (a) of the benefits of fluoridation and (b) oftherr responsibility as community
officials to provide the most cost-effective public health measures available.
(3) Be aware of how each commissioner will vote. Don't push the issue unless you're sure the
majority will vote yes. In some instances it's better to wait until a commissioner has left and
been replaced by someone in favor of fluoridation.
(4) Avoid a referendum. Statistics are that 3 out of 4 fluoridation referenda fail.
I believe that you followed a similar process to accomplish fluoridation in May, 2003 right down to
avoiding referendum! This letter is pertinent because (I) interestingly enough., most fluoride originates in
Florida and (2) presenting a problem without a solution does not offer a benefit I will return to this latter
statement later in my presentation.
Doubtles~ you have documentation in your files that the industrial chemicals used to fluoridate water
may present unique health risks not found with naturally occurring fluoride. Fluorosilisic acid (FSA) and
sodium silicofluoride used to fluoridate drinking water are industrial waste products from the phosphate
fertilizer industIy. FSA is a corrosive acid linked to higher lead levels in children. In fact, a recent study
has found that the effect of fluoridation chemicals on blood lead levels may be greatest in houses built
priOr to 1946. Lead is a neurotoxin that Can cause learning disabilities and.behavioral problems in
chij.dren. Why is there more oUtcry about lead in toys imported from China than lead prevalent in our
homes?
. 97% of western Europe ~s chosen fluoride free water, thus, rather than mandating fluoride treatment f,or
the whole populati,on, it allows individuals the right to choose, ,or refuse, fluoride.
Meanwhile, your attention is directed to http://yes4cleanwater.oqvDocuments/CitiesReiectedF.pdf for
some statistics on our own home front about cities/towns that have stopped fluoridation beginning March
1990 and ending April t, 2008:
OCthe 158 cities/towns listed: 10 towns/cities rejected fluoride a TOTAL OF 32 TMES! 15 stopped
fluoridation between 5 and 24 years; 8 stopped fluoridation between 25 and 39 years; 10 stopped
fluoridation between 40 and 55 years. All the rest never started or stopped at five years or less. One
stopped after only eight months. 14 towns/citiesare in the state of Washington. (N,ote: There are 13
counties or water districts listed that could affect more than one town in each.)
Belli.whsm: On November 8, 2005, the fluoride proposal was defeated in Bellingham by a broad bi-
partisan group of volUllteers, community leaders, elected officials, local media, a water district
commissioner and city water worker and including: Council member Arne Hanna expressing his lack of
support for fluoridation, particularly, because it was an "issue of taking away individual rights" and Dr.
, .
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Debra Hopkins (dentist) saying "Increasing the fluoride intake of the population without regard to
established risk factors .,such as age, weight, kidney function, total water ooo:sumption and fluoride intake
from other sources is hardly a health benefit. It is medical negligence."
South Suhomish has a grim history which influenced its effort against fluoridation on 1I12/05. A series
of arsenic poisonings near Granite Falls in Snohomish County were identified during 1985-87. An initial
investigation revealed the source of arsenic exposure to be high levels of arsenic in well water. A large
number of wells in eastern Snohomish County were tested, residents were interviewed and sources of
contamination, both nat:ulal and man-made, were investigated. More than 70 private drinking-water wells
were found to contain elevated levels of arsenic. Source: US EPA Seattle; WA DOH, Olympia.
, Milton. Sumner and Ed2ewood: The Milton City Council voted 7-tJ on 9/20/04 to end fluoridation. The
city of 6,025 residents began adding the chemical to its water on March 8 and spent about $82,897 to
install the system. Although the city was eligible for $4 7,040 from the Tacoma-Pierce County Health
Department to help cover the cost of fluoridation, it won't receive that money now, said health director
Dr. Federico Cruz-Uribe. The health department in 2002 ordered Milton and other large water suppliers
to install fluoridation equipment. Health officials said the move was necessary to help combat tooth decay
and oral diseases among the more than 238,000 county residents - especially children - whose water was
not treated with the chemical. But the state Supreme Court threw out the order last May. Councilman
Bob Whalen said Milton residents opposed fluoride in their drinking water. He said residents resented the
county order, and view fluoridation as forced medication. Cruz-Uribe said his department will propose a
revised order Oct. 6 to force fluoridation in local communities including Milton, Sumner, Puyallup,
Edgewood, Bonney Lake, Parkland and Spaoaway. The cities of Sumner (on 812104) and Edgewood (on
9128/04) successfully defended their anti-fluoride stance.
On 9111104, the City of IssaQuah indefmitely postponed a decision on whether to add fluoride to city
drinking water. Nancy Davidson, Issaquah City CoUncil president, said a few residents and dentists
broached the topic in late 2003, when the city was considering chlorinating its water. The council utilities
committee asked ror public comment during a meeting last week. Bret Heath, the city's public works
operations director, said the council utilities committee heard comments on the issue.from about a dozen
people. "Most were against it, .. Heath said. Results from an informal poll on the .city's Web site also ..
showed that the majority of 112 respondents didn't want fluoride in the water. Heath said people cited
possible allergic reactions, negative effects on their health and a lack of information on fluoridation as
reasons they want their water kept fluoride-free.
Spokane voters rejected fluoride again in November 1990. But the effort to fluoridate the city's water
came closer to succeeding than in 1969 or 1984. ""Thats still too close for comfort, " said Kateri Caron of
the Fluoride Awareness Coalition. "rm relieved its over. rm relieved its a 'no' vote, but (the push for
fluoridation) isn't going to go away." In 1969, fluoridation was opposed by 65 percent of voters. The
proposal lost by 0,707 votes. Support for fluoridation increased in 1984, with 45.56 percent of voters
backing it. Supporters vowed to try again in a future election. "We're going to get fluoride into
Spokane," said John Robideaux. of People for Healthy Teeth, the nonprofit organization that put
Proposition 1 on this year's ballot. Voters should expect fluoridation back. on the ballot in two years, said
Mary Smith, chairwoman of People for Healthy Teeth. The organization spent nearly $100,000
campaigning for water fluoridation and gathering signatures to put Proposition 1 on the ballot. Only
-r
,j
j
about $5,000 was spent by fluoride opponentsJi!.'People for Healthy Teeth.s funds came from the
Washingtoo Dental Service~ the Spokane County Medical Society and other organizations and community
members. Most of the money was used for polling and advertisements. Opponents, many of whom
believe fluoride is a to~ argued .inst the proposal partially because of its cost - an estimated $ I
minion to install equipment and another $300~OOO to maintain annually. Its disappointing that
Proposition I wasn't passed in Spokane~ Robideaux said. "We're faced with people who are passionate
about adding anything to the water~" he said. "To their credit, for as few people as they were~ they made
quire a bit of noise. ~
Secluim - The City Council decided 517/03 not to fluoridate city water after a community survey showed
strong objection to the chemical additive. By rejecting fluoridation by a 4- I vote~ the Sequim council
lived up to its promise to base its decision on the results of the survey. Councilman Paul McHugh cast
the lone vote favoring fluoridation, which advocates say helps to promore dental health. "We're pleased
that they followed the majority vote~ ~ said Einar Denstad, a member of Clallam County Citizens for
Clean Drinking Water~ a fluoridation opposition group. "No~votes outnumbered <'yes~ votes on the
survey by nearly a 2-1 margin - 444 to 223.
The city council decided on 1115/02 that Kennewick would remain fluoride free. More than half the
people filling the oouncil chambers erupted in cheers and applause Tuesday night after a 4-3 vote rejected
a $450~OOO grant to help pay for putting the substance in city water as an agent to fight tooth decay.
Councilman Thomas Moak made the motion to accept the grant from the Washington Dental Service
Foundation, quickly gaining a second from Councilwoman Margery Price. It was ~Ie. Mayor Jim
Beaver~ Councilmen Robert Olson and Bob Parks already had declared their opposition. Councilman
James Hempstead was with Moak, but Councilman Paul Parish's no vote confinned defeat for fluoride
advocates. "We'lI take our money somewhere else~" said Dr. ,~pencer Jilek. a dentist in Pasco and a
member of the board of the Washingto~ Dental Service Foundation. The council allowed no public,
testimony but did permit each swe to rulve five Diinutes to summarize their positions before the vote.
Craig Christian, a dentist from Richland, said he switched from being a fluoride supporter after
researching its benefi~s and sysremiceffects."There is some dental benefit," he said, but added that a
1999 Environmental Protection Agency study reported finding high levels of lead in the blood of children
Who h3d been receiving fluoride. "High-level Scientists now say fluoride is not beneficial and causes
some cancers.'! Jilek and Michael Tuohy shared their allotted time to urge fluoridation of the city water
supply to about 58~000 people. "This community~ more than any other in Washington, needs fluoride. It is
safe and effective~" Jilek said. "We cannot afford not to do this~" Tuohy said. Olson peppered Jilek with
questions about where the ,$450~OOO was coming from and whether fluoride was a toxin. Olson then
drilled the dentist on why proponents weren't targeting "candy and soda pop being sold in schools" as part
of the problem. When Olson took a breather~ Parks took over. "Will fluoride prevent caries"!" Parks
asked. "Iso't pop~ candy and not brushing the problem"! If I use fluoride does that mean 1 don't have to
bmsh my teeth'r Jilek tried to wedge in answers, but he barely was heard because Parks didn't allow time
for a repiy. "rm not against fluoride~" Parks said. "I use it and give it to my kids~ but rm against putting it
in the water. But the mayor mshed in for fmal, furious last words. "[ have a real problem because it
involves children, and the choice should be made by the parents of those children," Beaver said. The
mayor also resented being given a Feb. 15 deadline by the foundation to accept the grant. "If you were
really concerned about health you'd give more than two wee~ "hesaid. Beaver referred to a pile of
reports he pulled off the Internet as testimonials about how fluoridation has come under suspicion across
"
t..:
the counUy~ and studies that have shown that adding the element to municipal water bas not had any
effect on oral health for children. In a fmal stab~ the mayor expressed suspicion about the source of the
grant. ""Nothing's free. So where's the hook?" he asked. "It disturbs me it's not on the ballot, and we've got
this drop dead date. fll vote no." Jilek said after the vote that he wasn't surprised. "I knew it would be
tough. For them to question the validity of the foundation is ridiculous. If they'd researched us they would
know that, " he said. Jilek-said the foundation bas a priority list and will simply take the money someplace
else in Washington.
In a unanimous 7 ~ vote~ the Goldendale City Council voted to reject any proposal to add fluoride to the
city's water supply in their meeting Monday~ Sept. 17~ 2001. The vote, preceded by a litany of aoti-
fluoride comments from council members~ put to rest the push by the Klickitat County Public Health
Department and local health professional~ including dentist~ to pass a fluoridation initiative. "We're
spending thousands of dollars a year filtering our water," said councilmember Alan Van Horn. "It seems
hypocritical to put something in it." The vote came less than two weeks after a fluoridation forum
organized by the Klickitat County Dept. of Public Healt.b; the meeting began with a pro-fluoridation
message, but developed into a ~ldron of opposition when the floor was opened up for public comment.
Health concerns and costs proved to be the two major deterrents against fluoridation. While nearly 50
percent of state drinking water is fluoridated, many questions remain about long-term health effects. "rve
spent hundreds of hours researching this issue~" said councilmember Gwendolyn Grundei "I was looking
at it from a civil liberties slant. I found floodgates of information on the many health ~ surrounding
fluoridation. There's no definitive evidence that it does much for teeth. In fact, fluoride is an enzyme
poisoner." The council's decision comes a month after the. White Salm.OD city council rejected a .similar
fluoridation proposal. Last year, Wenatchee voters decided against fluoridation. The Goldendale
Department of Public Works commissioned a recent study on the costs of fluoridation that revealed a
startup pricetag in excess of$200,000. Annual opernting costs were estimated at approximately $13,000.
Voters in the East Wenatchee Water District rejected effortito put flUoride in the regional water system
on IlnlOO. "It was the voters' choice," said Dr. Robert-Merrill, spokesman for Wenatchee Valley
Citizens forHealthy Teeth. "Unless there's.a significant change in whatpeopie want, it's dead for now."
Commissioners in the water district put die non-binding, advisory referendum on Tuesday's ballot, saying
they would go along with the win of the voters. Eiieen Kirlcpatrick., who opposed water fluoridatio~ said
voters made the right choice, "I think the current (water district) commissioners will respect the people's
choice~" Kirkpatrick said. Fluoride could only be added to the water supply if two of the t:hree agencies
involved in the .system - East Wenatchee~ Wen.atcbee and the Chelan County PUD - agreed. The
Wenatchee City Council had said in the past, and rea.ftarmed this spring that it favored fluoridation. The
campaigns for and against adding water to the regional water supply .were emotional Signs with skulil-
and-cross bones calling fluoride a poison were put up by opponents. Those in favor of fluoridation ran a
commercial making fun of those fears. It was also an expensive campaign for pro-fluoride activists., who
raised $34, 000. The anti-fluoride group, Wenatchee Valley Citizens for Safe Drinking Water, spent about
. $3,000.
In Febnwy~ 1999, BreDler10D citizens voted to keep fluoride out of the public water supply by a margin
of 55% to 45%. A large part of defeat of fluoridation was due to public interest in the health and safety of
dteir children. A televised debate between the two sides helped clarify the issues of safaety and
-,
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usefulness. Many of the claims of the proponents just couldn't be supported by research, as the polls later
showed.
The city of Olvmpia remains committed (since 12/15/99) to non-fluoridatioll..
While resean;hing this topic, an interesting paradox emerged concerning the city of (You Betcha) Wasilla,
Alaska: As soon as the hazardous waste chemical is sold, it becomes a product Therefore, proponents
say that product is added to your water and not a hazardous waste~m The Frontiersman (newspaper)
reported on Oct 13, 19M that Wasilla, having rejected fluoridation, found itself with 100 pounds of
soggy fluoride on its hands which it wanted to give away. A state official told Wasilla if the chemical
was not sold, it could be classified as hazardous waste by the feds. To avoid that complication, Wasilla
charged the neighboring city of Palmer a quarter for the fluoride. According to federal regulations, "if
WasiUa gives it away and then Palmer doesn't use it it's a hazardous waste. Iftlley seU it, it's a product.
If they give it away, it's a hazardous waste." Department of Eitvironmentat Conservation field officer
Joe leBeau said. [emphasis added)
SoIUOoD: By adding fluoride to tap water, you are putting in hann's way the very ones you wish to
protect - infants, children and at-risk populations. Cessation of fluoridation is not a problem because, as
western Europe has demonstrnted, there are many equally effective and less intrusive ways of delivering
fluoride to people who actually want it:
(A) Topical fluoride products (toothpaste and mouthwashes) are readily available at all grocery
stores and pbannacies. For those individuals who wish to use fluoride, it is very easy to fmd and
very inexpensive to buy. It is noteworthy that a doctor's prescription is required.
(8) The concern that some people in the community cannot afford these purchases, the money saved
by not fluoridating can be spent subsidizing topical fluoride products for families in need.
(C) The vast majority of fluoride added to water supplies is wasted, since over 9t)O~ of tap water is
not actually consumed by a human being. . It is used instead to wash dothes, dishes, cars, flush
toilets, water lawns,
, Our situation is that you have a contractual relationship with a dental association. To this, I say, doesn't
the health and welfare of babies, kids and the at-risk people far outweigh the costs of biting the bullet to
break this contract One of the communities listed above has done just thatHH It's the right thing to do.
r,'
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. ,.' I:lEP-~T OF HEALll-l .'\1'.'0 REHAl3II.1L'l.T1VE SERVICES
M2Y 7~ 1990
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(904) ?n-l845 .
http://www.fluoridealertorg/imageslletterslsusan-allen.gif
10/19/2008
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The chemicals used to fluoridate your water IS a hazardous waste.
Here is how proponents get around that fact:
As soon as the hazardous waste chemicai is sold, it then becomes a
product. Therefore, proponents say that a produc! is added to your
\'Vflter 2nd not a hazardous wastel! ~
UA..U:U
Printed with pennission from
Kari Sleight, Publisher, Frontiersman, November 3. 2004.
Frontiersman (Alaska) Oct 13, 1984
Toxic Waste Becomes Product for Two Bits
By Valerie Meehan
WASILLA - One hundred pounds of slightly soggy fluoride were sold to the city
of Palmer this week by the city of Wasilla. The price? 25 cents.
Wasilla originally wanted to give away the fluoride, since it is not putting it in its
water anymore. But a state official told the city if the chemical was not sold, it
could be classified as a hazardous waste by the federal government To
forestall
that possible complication. city officials charged Palmer a quarter. The
chemical
was transported to its new home Thursday.
Department of Environmental Conservation field officer Joe LeBeau said
Thursday that according to federal regulations: "If Wasilla gives it away and
then , . .
Palmer dOesn't use it ifs a hazardous waste."
"If they sell it, it's a product. If they give it away, it's a hazardous waste,"
leBeau said. [emphasis added]
Wasilla city officials stopped fluoridating city water Wednesday, following a 6-1
city council decision Tuesday Night City Councilwoman Pat Hjellen was the
dissenting vote.
In an advisory ballot Oct 2, Wasilla voters vetoed fluoridation 261-250. Also at
Tuesday's meeting, the council voted to put the issue of fluoridation before the
voters next October.
Copyright, Frontiersman (Alaska) Oct 13. 1984. All rights reserved.
Printed with pennisSion from
10( """ ~,...i"h+ D. .hli.......r C....nfio.....rnon ...,.'...............r ~ "nllJl
http://stopfluoridation.homestead.com/25Cents.html
10/17/2008
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The
Appearance of Fairness
Doctrine
in Washington State
January 1995 . Report No. 32
JluNICIPAl
''ESEARCH
~J1CES
'('ENTER
Of WASHINGTON
The
Appearance of Fairness
Doctrine
,
in Washington State
Municipal Research & Services Center
of Washington
10517NE 38th Place
Kirkland, WA 98033
(206) 827-4334
mrsc@wln.com
January 1995. $12.00 (Cities)/$18.00 (Non-cities)
Report No. 32
Appearance of Fairness Doctrine
Preface
000
This publication is designed to provide an overview of the appearance of fairness doctrine as it is
applied in Washington State.
All municipal officials in Washington face concerns about making sure that meetings and hearings are
conducted in a fair manner. This publication is intended to serve as a resource and convenient
handbook for elected and appointed municipal officials, including planning commission and board
members.
It reviews how the appearance offairness doctrine developed in Washington State-fast by court-
made law, and later by state legislation-and provides a number of suggestions for assuring
compliance with the law. It also contains a section on commonly asked questions, and includes
sample checklists for conducting hearings. The appendix contains the full text of the appearance of
fairness statutes, samples of meeting procedures for quasi-judicial hearings, and an outline of cases
that illustrate how the doctrine has been applied in Washington.
Special acknowledgement is given to Pamela James, Legal Consultant, for her work in preparing this
publication. Appreciation is also given to Holly Martin for her excellent work in designing the format
and preparing the document for publication. Special thanks to Bob Meinig, Legal Consultant, and
Ron Bartels, Public Policy Consultant, who reviewed the draft and provided helpful advice.
Richard Yukubousky, Director
Municipal Research & Services Center of Washington
ill
Appearance of Fairness Doctrine
Table of Contents
000
Introduction to the Appearance of Fairness Doctrine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
History of the Doctrine in Washington State . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Court~Developed Doctrine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
The Importance ofImpartial Decision~Makers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
The Statutory Doctrine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Types of Proceedings To Which it Applies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Basic Requirements of the Statute ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Applies Only to Quasi-judicial Proceedings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Does Not Apply to Policy Making or Legislative Actions .................. 8
Special Rules Apply During Elections ................................ 9
Ex Parte Contacts Are Prohibited ................................... 9
No Disqualification for Prior Participation ........................... 10
Challenges Must Be Timely ....................................... 10
Rule of Necessity ............................................... 11
Fair Hearings Have Precedence. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Guidelines for Avoiding Fairness Violations .................................... 13
The Test for Fairness. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
City Officials Who Are Subjectto the Doctrine ............................:. 14
City Officials and Employees Who Are Not Subject to the Doctrine. . . . . . . . . . . . . . . 14
City Actions That Are Exempt from the Doctrine ............................ 14
Remedy for Violation of the Doctrine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Commonly Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Endnotes ................................................................ 24
Appendix A ~ Full Text of Statute, Ch. 42.36 RCW ................................ 26
Appendix B ~ Summary of Cases .............................................. 29
Appendix C - Sample Council Procedures ....................................... 35
v
Appearance of Fairness Doctrine
Introduction to the Appearance
of Fairness Doctrine
ODD
The appearance of fairness doctrine is a rule of law that requires government decision-makers to
conduct non-court hearings and proceedings in a way that is fair and unbiased in both appearance and
fact. It was developed as a method of assuring that due process protections, which normally apply
in courtroom settings, extend to certain types of administrative decision-making hearings, such as
rezones of specific property. The doctrine attempts to bolster public confidence in fair and unbiased
decision-making by making certain that in both appearance and fact parties to an argument receive
equal treatment.
Judicially established in Washington state in 1969, the doctrine requires that public hearings that are
adjudicatory or quasi-judicial in nature meet two requirements: hearings must be procedurally fair, I
and must appear to be conducted by impartial decision-makers.2
In 1982 the Washington State Legislature codified the portion of the appearance of fairness doctrine
that applies to land use proceedings. The next sections will address how Washington courts have
defined the doctrine, the statutory provisions of the doctrine, types of proceedings to which the
doctrine applies, recognized violations of the doctrine, and suggestions for compliance.
The appearance of fairness doctrine is designed to guarantee that strict procedural
requirements are followed so that land use hearings are not only fair, but also
appear to be fair. The goal of the doctrine is to instill and maintain confidence in
the fairness of government proceedings.
1
Appearance of Fairness Doctrine
Hi$tory of the Doctrine in
Washington State
000
The appearance of fairness doctrine is not applied in all states. Washington,
Oregon and Idaho are among the minority of states that impose heightened
procedural protections on land use matters.
. Court-Developed Doctrine
The appearance of fairness doctrine developed in Washington in the context of zoning hearings. In
several 1969 cases, the Washington State Supreme Court invalidated bcalland use regulatory actions
because either the hearings appeared unfair or public officials with apparently improper motives or
biases failed to disqualify themselves from the decision-making process. The court decided that the
strict fairness requirements of impartiality and procedural fairness mandated injudicial hearings
should be applied when administrative bodies hold quasi-judicial hearings that affect individual or
property rights.
This application reflected the court's belief in the importance of maintaining public confidence in land
use regulatory processes. As stated in Chrobuck v. Snohomish County:3
Circumstances or occurrences arising within such processes that, by their appearance,
undermine and dissipate confidence in the exercise of zoning power, however
innocent they might otherwise be, must be scrutinized with care and with the view
that the evils sought to be remedied lie not only in the elimination of actual bias,
prejudice, improper influence or fuvoritism, but also in the curbing of conditions that,
by their very existence, create suspicion, generate misinterpretation, and cast a pall
of partiality, impropriety, conflict of interest or prejudgment over the proceedings to
which they relate.
Washington courts have consistently contrasted the differences between the political process, which
is designed to be responsive to public opinion, and the judicial process, which is designed to ensure
that disputes are resolved according to sound legal principles. The Chrobuck court stated the
doctrine in this manner:
public officers impressed with the duty of conducting a fair and impartial fact-fmding
hearing upon issues significantly affecting individual property rights as well as
2
Appearance of Fairness Doctrine
community interests, must so far as practicable, consideration being given to the fact
that they are not judicial officers, be open minded, objective, impartial and free of
entangling influences or the taint thereof. . . . They must be capable of hearing the
weak voices as well as the strong. To permit otherwise would impair the requisite
public confidence in the integrity of the planning commission and its hearing
procedures.4
Our courts have not imposed the appearance of fairness doctrine on legislative or political
proceedings. This is probably due to the recognition that legislators most often act in policy making
roles and are often influenced by their personal predilections and biases as well as those of the people
they represent. Because legislators are expected to respond to variations in public opinion, frequent
informal contact between elected officials and the public is recognized as necessary for the on-going
business of democratic government. The elaborate procedural safeguards imposed by courts are not
necessary for legislative proceedings because, ultimately, it is the voters who protect the process of
legislation.
. The Importance of Impartial Decision-Makers
As developed in case law, the appearance of fairness doctrine is intended to
protect against actual bias, prejudice, improper influence, or favoritism. It is also
aimed at curbing conditions that create. suspicion, misinterpretation, prejudgment,
partiality, and conflicts of interest. "an action is subject to the appearance of
fairness doctrine, then all legally required public hearings, as well as the
participating public officials, will be scrutinized for apparent fairness.
From the earliest Washington cases, our courts have demanded that decision-makers who determine
rights between specific parties must act and make decisions in a manner that is free of the suspicion
of unfairness. The courts have been concerned with "entangling influences" and "personal interest"
which demonstrate bias, and have invalidated local land use decisions because either the hearings
appeared unfair or public officials with apparently improper motives failed to disqualify themselves
from the decision-making process.
In Buell v. Bremerton5 the state supreme court identified three major categories of bias that it
recognized as grounds for the disqualification of decision-makers who perform quasi-judicial
functions: personal interest, prejudgment of issues, and partiality.
3
Appearance of Fairness Doctrine
Personal Interest
Personal interest exists when someone stands to gain or lose because of a governmental decision.
Our courts have found personal interest to exist in the following situations:
· Financial Gain-See Swift v. Island County,6 where the condemned conflict arose
from the fact that the chairperson of the board of county commissioners was also a
stockholder and chairperson of the board of the mortgagee of the affected
development.
· Property Ownership-Where property values are directly affected by government
action. See for example the Buell v. Bremerton (Appendix B) case where a planning
commission member was disqualified because the value of his land increased due to
rezone of property next to his land? (But where property is too far away to be di-
rectly benefitted by rezone, no violation occurs.S)
· Employment by Interested Person-A planning commissioner employed by a bank
that held security interest in land (which doubled in value due to rezoneS (But past
employment of an official by a rezone applicant was not a violation.lO)
· Prospective Employment by Interested Person-Prospective employment for city
councilmember which might appear to be based on his decision (retained as attorney
for successful land use applicant).lI
· Associational or Membership Ties-Or other "entangling influences impairing the
ability to be or remain impartial. ,,12
· Family or Social Relationships-Between a decision-maker and parties to hearing
or non-parties who have an interest in the outcome of the proceeding, should be
disclosed and made part of the record.
Prejudgment of Issues
Although public officials are not prohibited from expressing their opinions about general policy, it is
inappropriate for decision-makers to be close-minded before they even hear testimony on a contested
matter. Decision-makers need to reserve judgment until after all the evidence has been presented.
Impartiality in a proceeding may be undermined by a decisioil-maker's bias or prejudgment toward
a pending application. InAnderson v. Island County, the state supreme court overturned a decision
because a councilmember had prejudged a particular issue. He had made an unalterable decision
before the hearing was held, evidenced by telling the applicant during the hearing that he was "just
wasting his time" talking. (By statute, candidates can express opinions on proposed or pending quasi-
4
Appearance of Fairness Doctrine
judicial matters; but once elected to office they are expected to be able to draw the line between
general policy and situations in which general policy is applied to specific factual situations.13 )
Partiality
Partiality is anathema to fair hearings and cieliberations. The existence of hostility or favoritism can
turn an otherwise carefully conducted hearing into an unfair proceeding. Partiality can also cost a city
incalculable hours of wasted staff time and energy.
For example, in Hayden v. Pt. Townsend, the planning commission chairperson, who advocated a
particular rezone for his business, relinquished his position as chair of the hearing, and did not vote
or otherwise participate in his official capacity. Nevertheless, an appearance of fairness violation
occurred because the planning commission chairperson acted as an advocate of the rezone by joining
the hearing audience, acting as an agent of the rezone applicant, questioning witnesses and advising
the acting chairman on procedural matters.
In Buell v. Bremerton an appearance of fairness violation occurred because a planning commission
member continued to participate even though the rezone would have been approved without his vote
and the planning commission approval was merely a recommendation to council. In reviewing the
continuing participation of the disqualified member, the court found that the "bias of one member
infects the actions of other members." "The importance of the appearance of fairness has resulted
in the recognition that it is necessary only to show an interest that might have influenced a member
of the commission and not that it actually so affected him. ..14
Because each fact-situation requires a subjective evaluation, a great deal of confusion is caused by
the different applications of the doctrine. No doubt the unpredictable nature of court application of
the doctrine helped encourage the legislature to standardize the doctrine's application in land-use
matters.
While most of the early appearance of fairness cases involved zoning matters, our courts have also
applied the doctrine to civil service and other types of administrative proceedings that involve quasi-
judicial hearings. See attached summary of Washington appearance of fairness cases, Appendix B.
Test for bias:
t/ Has the decision been made solely on the basis of matters of record?
t/ Would a fair-minded person, observing the proceedings, be able to conclude that
everyone had been heard who should have been heard?
t/ Did decision-makers give reasonable faith and credit to all matters presented,
according to the weight and force they were reasonably entitled to receive15
5
Appearan~e of Fairness Doctrine
The Statutory Doctrine
000
. Types of Proceedings To Which it Applies
In 1982, the state legislature enacted what is now chapter 42.36 RCW, codifying the appearance of
fairness doctrine. The statutory doctrine applies only to local quasi-judicial land use actions, as
defmed in RCW 42.36.010:
those actions of the legislative body, planning commission, hearing examiner, zoning
adjuster, board of adjustment, or boards that determine the legal rights, duties or
privileges of specific parties in a hearing or other contested case proceeding.
The primary characteristics of a quasi-judicial matter are that:
tI' The decision has a greater impact on a limited nwmer of persons or property owners,
and has limited impact on the community at large.
tI' The proceedings are aimed at reaching a fuct-based decision by choosing between two
distinct alternatives.
tI' The decision involves policy application rather than policy setting.
The following types of land use matters meet this definition: subdivisions, preliminary plat approvals,
conditional use permits, SEP A appeals, rezones of specific parcels of property, variances, and other
types of discretionary zoning permits if a hearing must be held.
The doctrine does Dot apply to the following actions:
tI' Adoption, amendment, or revision of comprehensive plans.
tI' Adoption of area-wide zoning ordinances.
tI' Adoption of area-wide zoning amendments.
tI' Building permit denial.
6
Appearance of Fairness Doctrine
As a practical matter, If both legislative and adjudicative functions are combined
in one proceeding, and any showing of bias is present, the appearance of fairness
rules should be followed.
. Basic Requirements of the Statute
Applies Only to Quasi-judicial Proceedings
RCW 42.36.010: Application of the appearance of fairness doctrine to local
land use decisions shan be limited to the quasi-judicial actions of local decision-
making bodies....
The appearance of fairness doctrine applies only to quasi-judicial actions of local decision-making
bodies when a hearing is required by statute or local ordinance.16
Public officials act more like judges than administrators or legislators when they participate in quasi-
judicial hearings. This means that they must listen to and evaluate testimony and evidence presented
at a hearing; they must determine the existence of facts; they must draw conclusions from facts
pr~sented and then decide whether the law allows the requested action. A quasi-judicial proceeding
involves policy application, rather than policy making.
"Quasi-judicial actions" are defmed to include:
actions of the legislative body, planning commission, hearing examiner, zoning
adjuster, board of adjustment, or boards which determine the legal rights, duties, or
privileges of specific parties in a hearing or other contested case proceeding.
The principle characteristics of quasi-judicial proceedings:
t/ Quasi-judicial proceedings generally have a greater impact on
specific individuals then on the entire community.
t/ The proceedings are aimed at arriving at a fact-based decision
between two distinct alternatives, i.e., pro or con.
t/ The decision involves policy application rather than policy
setting.
7
Appearance of Fairness Doctrine
The following matters have been detennined by the courts to be quasi-judicial if a public hearing must
be held: conditional uses, variances, subdivisions, rezoning a specific site, PUD approval, preliminary
plat approval, discretionary zoning permits, appeal of a rezone application, other types of zoning
changes which involve fact-fmding and the application of general policy to a discrete situation.
Before proceeding with a hearing: Determine whether the intended action will
produce a general rule or policy that applies to an open class of individuals,
interests or situations (and is thus legislative), or whether it will apply a general
rule of policy to specific individuals, interests, or situations (and is therefore
quasi-judicial).
Does Not Apply to Policy Making or Legislative Actions
RCW 42.36.010: Quasi-judicial actions do not include the legislative actions
adopting, amending, or revising comprehensive, community, or neighborhood
plans or other land use planning documents or the adoption of area-wide zoning
ordinances or the adoption of a zoning amendment that is of area-wide
significance.
Policy making is clearly the work of legislative bodies and doesn't resemble the ordinary business of
the courts. The doctrine does not apply to local legislative, policy making actions of the type which
adopt, amend, or revise comprehensive, community, or neighborhood plans or other land use planning
documents. It also does not apply to the passage of area-wide zoning ordinances, or to the adoption
of zoning amendments which are of area-wide significance.
Even though a zoning amendment might affect specific individuals, if it applies to an entire zoning
district, it will be considered legislative, not quasi-judicial. As the court noted in Raynes v.
Leavenworth:
The fact that the solution chosen has a high impact on a few people does not alter the
fundamental nature of the decision.I?
The courts have also determined the following matters to be legislative (e.g., political or policy
decisions) and therefore not subject to the appearance of fairness doctrine: comprehensive plans,
initial zoning decisions, amendments to the text of zoning ordinances, street vacations, revision of a
community plan viewed by the court to be "in the nature of a blueprint and policy statement for the
future,"I8 determining where to place a highway interchange.I9
8
Appearance of Fairness Doctrine
Special Rules Apply During Elections
RCW 42.36.050: A candidate for public office who complies with all provisions
of applicable public disclosure and ethics laws shall not be limited from
accepting campaign contributions to finance the campaign, including
outstanding debts; nor shall it be a violation of the appearance of fairness
doctrine to accept such campaign contributions.
During campaigns, candidates for public office are allowed to express their opinions about pending
or proposed quasi-judicial actions, even though they may be involved in later hearings on these same
actions. Candidates are also allowed to accept campaign contributions from constituents who have
quasi-judicial matters pending before the decision-making body as long as candidates comply with
applicable public disclosure and ethics laws?O
Ex Parte Contacts Are Prohibited*
RCW 42.36.060: During the pendency of any quasi-judicial proceeding, no
member of a decision-making body may engage in ex parte communications
with opponents or proponents with respect to the proposal which is the subject
of the proceeding unless that person:
(1) Places on the record the substance of any written or oral ex
parte communications cOlicerning the decision or action; and
(2) Provides that a public announce~ent of the content of the
communication and of the parties' rights to rebut the substance
of the communication shaH be made at each hearing where action
is considered or taken on the subject to which the communication
is related. This prohibition does not preclude a member of a
decision-making body from seeking in a public hearing specific
information or data from such parties relative to the decision if
both the request and the results are a part of the record. Nor
does such prohibition preclude correspondence between a citizen
and his or her elected official if any such correspondence is made
a part of the record when it pertains to the subject matter of a
quasi-judiciftl proceeding.
*Ex parte literally means "one sided." Ex parte conta\:t involves a one.sided discussion without providing the other side with an opportunity to respond
and state their case.
9
A.ppearance of Fairness Doctrine
A basic principle offair hearings is that decisions are made entirely on the basis of evidence presented
at the proceedings. All parties to a conflict should be allowed to respond and state their case.
Consequently, while a quasi-judicial proceeding is pending, no member of a decision-making body
is allowed to engage in ex parte (one-sided or outside the record of the hearing) communications with
either proponents or opponents of a pending proceeding.
However, a decision-maker is allowed to cure a violation caused by an ex parte communication by:
II Placing the substance of any oral or written communications or contact on the record;
and
II At each hearing where action is taken or considered on the subject, (1) making a
public announcement of the content of the communication, and (2) allowing involved
parties to r€1but the substance of the communication.
This rule does not prohibit written correspondence between a citizen and an elected official on the
subject matter ofa pending quasi-judicial matter if the correspondence is made a part of the record
of the proceedings.
No Disqualification for Prior Participation
RCW 42.36.070: Participation by a member of a decision-making body in
earlier proceedings that result in an advisory recommendation to a deCision-
making body shaD not disqualify that person from participating in any
subsequent quasi-judicial proceeding.
A decision-maker (such as a councilmember who was formerly a planning commission member) who
participated in earlier proceedings on the same matter that resulted in an advisory recommendation
to another decision-making body (e.g., the city council), is not disqualified from participating in the
subsequent quasi-judicial proceedings.
Challenges Must Be Timely
RCW 42.36.080: Anyone seeking to rely on the appearance of fairness doctrine
to disqualify a member of a decision-making body from participating in a
decision must raise the chaDenge as soon as the basis for disqualification is made
known to the individual. Where the basis is known or should reasonably have
been known prior to the issuance of a decision and is not raised, it may not be
relied on to invalidate the decision.
10
Appearance of Fairness Doctrine
If information is disclosed indicating violation of the doctrine, opponents or proponents can decide
whether to request disqualification or waive their right to challenge the alleged violation. Challenges
based on a suspected violation of the appearance of fairness doctrine have to be raised as soon as the
basis fur disqualification is made known or reasonably should have been known prior to the issuance
of the decision, otherwise they cannot be used to invalidate the decision.
Rule of Necessity
RCW 42.36.090: In the event of a challenge to a member or members of a
decision-making body which would cause a lack of a quorum or would result in
a failure to obtain a majority vote as required by law, any such challenged
member(s) shall be permitted to fully participate in the proceeding and vote as
though the challenge had not occurred, if the member or members publicly
disclose the basis for disqualification prif)r to rendering a decision. Such
participation shaH not subject the decision to a challenge by reason of violation
of the appearance of fairness doctrine.
If members of a decision-making body are challenged as being in violation of the doctrine so that
there are not enough members to legally make a decision, the "rule of necessity" allows challenged
members to participate and vote. Before voting, though, the challenged officials must publicly state
why they would or might have been disqualified.
Fair Hearings Have Precedence
RCW 42.36.110: Nothing in this chapter prohibits challenges to local land use
decisions where actual violations of an individual's right to a fair hearing can
be demonstrated.
Even though some conduct might not violate the statutory provisions of the appearance of fairness
doctrine, a challenge could still be made if an unfair hearing actually results. For instance, although
RCW 42.36.110 permits candidates to express opinions on pending quasi-judicial matters, if opinion
statements made during a campaign reflect an intractable attitude or bias that continues into the post-
election hearing process, a court might determine that the right to ~ fair hearing has been impaired
even if no statutes were violated.
The safest approach: avoid any appearance of partiality or bias.
11
Appearance of Fairness Doctrine
Because it is often difficult to sort out the many functions of local decision-making bodies, a clear line
cannot always be drawn between judicial, legislative, and administrative functions:' If the
proceedings seem similar to judicial proceedings then they probably warrant the special protections
called for by the appearance of fairness doctrine.
12
Appearance of Fairness Doctrine
Guidelines for Avoiding
Fairness Violations
000
City officials who participate in quasi-judicial hearings need to:
t/ Become familiar with fair-hearing procedures.
t/ Be aware of personal and employment situations which might form the basis for a
challenge.
t/ Strive to preserve an atmosphere of fairness and impartiality-even if a given decision
may seem to be a foregone conclusion.
t/ Evaluate whether a financial interest or bias would limit ability to function as an
impartial decision-maker.
t/ Make sure decisions are made solely on the basis of matters of record.
t/ Make sure that ex parte contacts are avoided.
t/ If ex parte contacts occur, make sure the information about the contact is placed on
the record.
One method of ensuring fair hearings is to adopt policies and rules for quasi-
judicial matters. Some cities have adopted rules which require that decision
makers respond to questions prior to commencement of a quasi-judicial hearing.
(Sample policies are contained in Appendix C.)
The Test for Fairness
Would a fair minded person in attendance at this hearing say (I) that everyone was heard who should
have been heard, and (2) that the decision-maker was impartial and free from outside influences?
13
Appearance of Fairness Doctrine
City Officials Who Are Subje~t to the Doctrine
The doctrine applies to all local decision-making bodies including:
t/ Members of city council.
t/ Hearing examiners.
t/ Planning commissions.
t/ Boards of adjustment.
t/ Civil service boards.
t/ Any other body which determines the legal rights, duties or privileges of specific
parties in a hearing or other contested case proceeding.
City Officials and Employees Who Are Not Subject to the Doctrine
Dwartment heads, planning department staff, and other city officials who don't conduct hearings or
engage in quasi-judicial decision-making functions are not subject to the doctrine. (Although exempt
from the doctrines ex parte contact prohibition, they might still be subject to its other requirements
to make sure that all hearings are fair. RCW 42.36.110.)
City Actions That Are Exempt from the Doctrine
Purely legislative matters, such as:
t/ The adoption, amendment, or revision of a comprehensive, community, or
neighborhood plan.
t/ Adoption of area-wide zoning ordinances.
t/ Adoption of zoning amendments of area-wide significance.
Remedy for Violation of the Doctrine
A decision-maker who has had ex parte contacts is allowed by statute to cure the violation by publicly
stating the nature and substance of the contact on the record of the hearing, and by advising the
14
Appearance of Fairness Doctrine
parties of any ex parte contact and giving each party a chance to respond at each subsequent hearing
at which the matter is considered.
The statutory doctrine requires a suspected violation to be raised at the time of the hearing, otherwise
any objection will be considered waived. However, if there is no opportunity for the parties to
respond to the disclosure of the contact, then the violation can't be cured and the decision-maker
should disqualify him or herself from the rest of the proceedings.
A disqualified decision maker may not vote and, perhaps more importantly, may not participate in
the hearing and deliberation process, even if not voting. 22
"a violation is proved, the challenged decision will be invalidated. A new hearing
must be conducted without the participation of the disqualified decision-maker.
Because the result of conducting a new hearing is often eventual reinstatement
of the original decision, the practical result of an invalidation is often tremendous
delay and duplicative work for all the parties.
15
Appearance of Fairness Doctrine
Commonly Asked Questions
000
How does a city council decide whether a matter is quasi-judicial?
Quasi-judicial actions are defmed by state statute to be: "...those actions of the legislative body,
planning commission, hearing examiner, zoning adjuster, board of adjustment, or boarqs which
determine the legal rights, duties, or privileges of specific parties in a hearing or other contested
case proceeding." RCW 42.36.010.
Which land use matters are legislative actions?
Legislative actions include adoption, amendment, or revision of comprehensive, community, or
neighborhood plans or other land use planning documents, or adoption of zoning ordinances or
amendments which are of area-wide significance. See RCW 42.36.010.
What is an ex parte communication?
An ex parte communication is a one-sided discussion between a decision-maker and the proponent
or opponent of a particular proposal which takes place outside of the formal hearing process on a
quasi-judicial matter. No member of a decision-making body is allowed to engage in ex parte
communication when quasi-judicial matters are pending.
\
How is it determined whether a matter is pending?
"Pending" means after the time the initial application is filed or after the time an appeal is filed with
the city council. Thus, if a matter would come before the council only by appeal from a decision by
the hearing examiner or planning commission, it is not considered pending with respect to city
councilmembers until an appeal is filed. It would, however, be pending with respect to the hearing
examiner or planning commissioners.
Is a council hearing on the adoption of an area-wide zoning ordinance subject to the
appearance of fairness doctrine?
No. Even though it requires a public hearing and affects individual landowners, this type of
proceeding is legislative rather than adjudicatory or quasi-judicial.
16
Appearance of Fairness Doctrine
Is a rezone hearing subject to the doctrine?
Yes. The decision to change the zoning of particular parcels of property is adjudicatory and the ap-
pearance offuirness doctrine applies. (See Leonard v. City of Bothel/, 87 Wn. 2d 847,557 P.2d 1306
(1976).
Is an annexation subject to the appearance of fairness doctrine?
No. An annexation is a legislative action and not a quasi-judicial action.
Does the appearance of fairness doctrine apply to preliminary plat approval?
Yes, preliminary plat approval is quasj.judicial in nature and must be preceded by a public hearing.
Therefore, it is subject to the doctrine of appearance offairness. See Swift v. Is/and County, 87
Wn.2d 348,552 P.2d 175 (1976).
Does the appearance of fairness doctrine apply to a final plat approval?
A public hearing is not required for final plat approval. The doctrine only applies to quasj.judicial
land use matters for which a hearing is required by law.
Does the doctrine apply to street vacations?
No. Even though a hearing is held, this is a legislative policy decision, not an adjudicatory matter.
Which city officials are subject to the doctrine?
According to RCW 42.36.010, council members, planning commission members, board of adjustment
members, hearing examiners, zoning adjusters, or members of boards participating in quasi-judicial
hearings which determine the legal rights, duties or privileges of specific parties in a hearing or other
contested case proceeding," are all subject to the doctrine.
Are any city officials or employees exempt from the appearance of fairness rule?
Even though required to make decisions on the merits of a particular case, department heads and city
staff persons are not subject to the appearance of fairness rules.
17
Appearance of Fairness Doctrine
If a councilmember announces before the hearing has even been held that her/his mind is
already made up on a matter, what should be done?
The member should disqualifY herlhimself. (See Chrobuck v. Snohomish County, 78 Wn.2d 858, 480
P.2d 489 (1971).
Maya councilmember meet with a constituent on matters of interest to the constituent?
Yes, as long as there is no discussion of quasi-judicial matters pending before the counciL See RCW
42.36.020; West Main Associates v. City of Bellevue, 49 Wn.App 513, 742 P.2d 1266 (1987).
May the council and planning commission meet jointly to consider a presentation by a
developer?
If no specific application has been filed by the developer, the council probably may meet jointly with
the planning commission to consider a proposal by a developer. The appearance of fairness doctrine
has been held by the courts to apply only to situations arising during the pendency of an action. If
no application has been filed, no action is pending before the city. But if a formal application for a
rezone has been filed, a joint meeting would probably violate the doctrine.
May councilmembers meet with a developer prior to an application for a project?
Yes, if no application has been filed. A member of a decision-making body is not allowed to engage
in ex parte communications with opponents or proponents of a proposal during the pendency of a
quasi-judicial proceeding unless certain statutory conditions are met. In West Main Associates v.
Bellevue, 49 Wn. App. 513, 742 P.2d 1266 (1987), the court indicated that ex parte communications
were not prohibited until an actual appeal has been filed with the city council relating to a quasi-
judicial matter.
May councilmembers discuss a quasi-judicial matter outside of council chambers?
If a situation occurs in which communication with a councilmember occurs outside of the city's
hearing process, the councilmember should place the substance of the written or oral communication
on the record, make a public announcement of the content of the communication, and allow persons
to rebut the substance of the communication. Failure to follow these steps could result in an
overturning of the council's decision, should it ever be challenged in court.
18
Appearance of Fairness Doctrine
Is there an appearance of fairness problem if a planning commission member owns property
within an area proposed for rezone?
It would violate the appearance of fairness doctrine if a planning commission member who owns
property in the area to be rezoned participates in the hearing and/or votes. In the leading case on this
issue, Buell v. Bremerton, 80 Wn.2d 518, 495 P.2d 1358 (1972), a planning commissioner owned
property adjacent to an area to be rezoned. The court determined that the commissioner's
self-interest was sufficient to invalidate the entire proceeding.
Maya planning commission member who has disqualified himself on a rezone action, discuss
the application with other planning commission members?
A planning commission member who has disqualified himself on a specific action should not attempt
to discuss the application with other planning commission members either inside or outside of the
hearing process. See Hayden v. Port Townsend, 93 Wn.2d 870 (1980).
H a councilmember has disqualified herself from participation in a council hearing because she
is an applicant in a land use matter, may she argue her own application in writing before the
council?
Our courts have ruled that once a member relinquishes his or her position for purposes of the
doctrine, he or she should not participate in the hearing. A disqualified decision maker should not
join the hearing audience, act on behalf of an applicant, or interact in any manner with the other
members. See Hayden v. Port Townsend, 93 Wn.2d 870, 622 P.2d 1291 (1981).
Maya relative of a councilmember who is also a developer act as an agent for that councilm-
ember in presenting the proposal to council?
Yes, a relative would be allowed to act as the agent in these circumstances.
May the spouse of a disqualified councilmember testify at a hearing before the council?
If the councilmember disqualifies him or herself on a quasi-judicial issue coming before the council,
hislher spouse may testify as long as the councihnember leaves the room and does not attempt to vote
or participate in the deliberations.
19
Appearance of Fairness Doctrine
Maya councilmember vote on a legislative issue if her husband is a planner for the county and
the issue could indirectly affect his work?
Yes. If the vote is on a legislative matter, then the appearance of fairness doctrine does not apply.
Maya city staff person present a development proposal to the planning commission and city
council on behalf of a developer who is also a city councilmember?
The staff member can present a report and recommendation to the council or planning commission
on behalf of the city. It is not appropriate for city staff to present both the city and the developer's
position.
In a situation in which the chairman of the planning commission is a realtor and represents
a client wishing to purchase property in an area of the city that is being considered for a
rezone, may the chairman participate in the hearing and vote on the rezone application?
The fact that the chairman is a realtor does not in itself disqualify him from participation in rezone
hearings. However, his representation of a client wanting to purchase property in the area being
considered for a rezone constitutes sufficient reason for disqualification from participation.
Will a violation of the appearance of fairness doctrine invalidate a decision even if the vote of
the "offender" was not necessary to the decision?
Yes. Our courts have held that it is immaterial whether the vote of the offender was or was not
necessary to the decision.
Are contacts between a decision-maker and city staff members considered to be ex parte
contacts prohibited by the appearance of fairness doctrine?
The role of a city department is to create a neutral report on a proposal and issue a recommendation
to grant or deny a proposal that is subject to further appeal or approvaL Contacts with city staff
would only be prohtbited if the city department involved is aparty to quasi-judicial action before the
council.
20
Appearance of Fairness Doctrine
Maya councilmember participate in a vote on leasing city property to an acquaintance?
Because the lease of city property is not a quasi-judicial matter and does not involve a public hearing,
the appearance of fairness doctrine does not apply. [Note: There could be a potential conflict of
interest question if the councilmember is likely to reap financial gain from the lease arrangements. J
Maya councilmember who is running for mayor state opinions during the campaign regarding
quasi-judicial matters that are pending before the council and that will be decided before the
election?
RCW 42.36.040 provides that "expression ofan opinion by a person subsequently elected to a public
office, on any pending or proposed quasi-judicial actions" is not a violation of the appearance of
fairness doctrine. However, this statute has never been interpreted by any appellate court, and it is
unclear how it applies to an incumbent councilmember who might speak during his or her campaign
(for mayor in this case) concerning a quasi-judicial matter that will be decided by the current council
before the upcoming election. It would be best for the councilmember running for mayor not to
speak on the pending matter. To do so could compromise the fairness of the hearing on the matter.
RCW 42.36.110 operates to protect the right to a fair hearing despite compliance with other
requirements of chapter 42.36 RCW. Although RCW 42.36.040 clearly allows non-incumbents
rwming for office to speak on such a matter, the rights of the parties to a fair hearing might outweigh
the right of an incumbent to speak out.
A councilmember who is also chair of the local housing authority would like to participate in
a hearing at which the council is asked to review a proposed low-income housing project If
she can't participate as a councilmember, can she make her views known as a private citizen?
Because the council will be meeting as a quasi-judicial body, the appearance of fairness doctrine is
implicated. Consequently, the councilmember should not only refrain from participation and voting
on the issue but should also physically leave the room when the remaining councilmembers discuss
the matter. This removes any potential claim that the councilmember has attempted to exert undue
influence over the other councilmembers.
If a councilmember is disqualified from participation on appearance of fairness grounds and
discusses the issue with another councilmember, may the second councilmember still
participate and vote?
If the first councilmember is disqualified then any discussion between the disqualified member and
the other councilmember could be construed as an ex parte communication. If the content of the
conversation is placed on the record according to the requirements of RCW 42.36.060, the other
member could probably participate.
21
Appearance of Fairness Doctrine
Maya councilmember attend a planning commission hearing on a quasi-judicial matter?
Although RCW 42.36.070 provides that participation by a member of a decision-making body in an
earlier proceeding that results in an advisory recommendation to a decision-making body does not
disquali.tY tliat person from participating in any subsequent quasi-judicial proceeding, such
participation could potentially affect the applicanfs right to a fair hearing. RCW 42.36.110 provides:
Nothing in this chapter prohibits challenges to local land use decisions where actual
violation of an individuals' right to a fair hearing can be demonstrated.
Out of perhaps an excess of caution, this office generally recommends that city councilmembers not
attend planning commission hearings on quasi-judicial matters because it is possible that their
attendance might give rise to a challenge based on the appearance of fairness doctrine. We are not
aware of any court decisions in which such a challenge has been adjudicated.
Can a candidate for municipal office accept campaign contributions from someone who has
a matter pending before the council?
Yes. Candidates may receive campaign contributions without violating the doctrine. RCW
42.36.050; Improvement Alliance v. Snohomish Co., 61 Wn.App. 64, 808 P.2d 781 (1991).
However, contributions mllst be reported as required by public disclosure law. Chapter 42.17 RCW.
Aren't elected officials supposed to be able to interact with their constituents?
Absolutely. Accountability is a fundamental value in our representative democracy and requires
public officials to be available to interact with their constituents. The statute addresses this by limiting
the doctrine to quasi-judicial actions and excluding legislative actions.
Can a quorum be lost through disqualification of members under the appearance of fairness
doctrine?
No. If a challenge to a member or members of a decision-making body would prevent a vote from
occurring, then the challenged member or members may participate and vote in the proceedings
provided that they first disclose the basis for what would have been their disqualification. This is
known as the "doctrine of necessity" and is codified in RCW 42.36.090.
22
Appearance of Fairness Doctrine
What should a decision-maker do if an appearance of fairness challenge is raised?
The challenged decision-maker should either refrain from participation or explain why the basis for
the challenge does not require him or her to refrain.
Are there any limitations on raising an appearance of fairness challenge?
Yes. Any claim of a violation must be made "as soon as the basis for disqualification is made known
to the individual." Ifthe violation is not raised when it becomes known, or when it reasonably should
have been known, the doctrine cannot be used to invalidate the decision. RCW 42.36.080.
If a violation is proved, what is the remedy?
The remedy for an appearance of fairness violation is to invalidate the local land use regulatory action.
The result is that the matter will need to be reheard. Damages, however, cannot be imposed for a
violation of the doctrine. See Alger v. City of Mukilteo, 107 Wn. 2d 541, 730 P.2d 1333 (1987).
Does the appearance of fairness doctrine prohibit a decision-maker from reviewing and
considering written correspondence regarding matters to be decided in a quasi-judicial
proceeding?
No. Decision-makers can accept written correspondence from anyone provided that the
correspondence is disclosed and made part of the record of the quasi-judicial proceeding. RCW
42.36.060.
What city department oversees application of the appearance of fairness doctrine?
No person or body has the authority to oversee application of the appearance of fairness doctrine to
members of a city council. It is up to the individual councilmembers to determine whether the
doctrine applies to them in a particular situation, and to disqualify themselves if it does. Some city
councils have established rules that allow the votes of the council to disqualify a member in the event
of an appearance of fairness challenge. A city council probably has the authority to establish such a
rule based upon its statutory authority to establish rules of conduct.
23
Appearance of Fairness Doctrine
Endnotes
1. Smith v. Skagit Co., 75 Wn.2d 715, 740, 453 P.2d 832 (1969).
2. Buell v. Bremerton, 80 Wn.2d 518,523,495 P.2d 1358 (1972).
3. 78 Wn.2d 858, 480 P.2d 489 (1971).
4. Chrobuck v. Snohomish Co., 78 Wn.2d 858, 480 P.2d 489 (1971).
5. 80 Wn.2d 518,524,495 P.2d 1358 (1972).
6. 87 Wn.2d. 348, 552 P.2d 175 (1976).
7. Buell, supra.
8. Byers v. The Board ofClaUam County Commissioners, 84 Wn.2d 796,529 P.2d 823 (1974).
9. Narrowsview Preservation Association v. Tacoma, 84 Wn.2d 416,526 P.2d 897 (1974);
Hayden v. Port Townsend, 28 Wn. App. 192,622 P.2d 1291 (1981).
10. Narrowsview, supra.
11. Fleming v. Tacoma, 81 Wn.2d 292, 50~ P.2d 327 (1972).
12. Save A Valuable Environment (SAVE) v. City of Bothell, 89 Wn.2d. 862, 576 P.2d 401
(1978).
13. Chrobuck, supra.
14. Buell at 523.
15. Smith v. Skagit Co., supra.
16. RCW 42.36.010; affirmed in Raynes v. Leavenworth, 118 Wn.2d 237,821 P.2d 1204 (1992).
17. Raynes, supra. at 249.
18. Westside Hilltop Survival Committee v. King County, 96 Wn.2d 171,179,634 P.2d 862
(1981 ).
19. Harris v. Hornbaker, 98 Wn.2d 650,658 P.2d 1219 (1983).
20. Improvement Alliance v. Snohomish Cy., 61 Wn.App. 64, 808 P.2d 781 (1991).
24
Appearance of Fairness Doctrine
21. Raynes v. Leavenworth, supra. at 243.
22. See Buell v. Bremerton, supra. in which the court determined that participation was likely
to influence other members and affect their actions.
25
Appearance of Fairness Doctrine
Appendix A
Laws/Statutes Designed to Promote Fairness and Openness in Government
1. Chapter 42.17 RCW-Public Disclosure Act
2. Chapter 42.30 RCW-open Public Meetings Act
3. Chapter 42.36 RCW-Appearance of Faimess Doctrine - Limitations (see full text
be/ow)
Chapter 42.36 RCW-Appearance of Fairness Doctrine... Limitations
RCW 42.36.010-Local Land Use Decisions
Application of the appearance of fairness doctrine to local land use decisions
shall be limited to the quasi-judicial actions of local decision-making bodies as
dermed in this section. Quasi-judicial actions of local decision-making bodies
are those actions of the legislative body, planning commission, hearing
examiner, zoning adjuster, board of adjustment, or boards which determine the
legal rights, duties, or privileges of specific parties in a hearing or other
contested case proceeding. Quasi-judicial actions do not include the legislative
actions adopting, amending, or revising comprehensive, community, or
neighborhood plans or other land use planning documents or the adoption of
area-wide zoning ordinances or the adoption of a zoning amendment that is of
area-wide significance.
RCW 42.36.020-Members of Local Decision-making Bodies
No member of a local decision-making body may be disqualified by the
appearance of fairness doctrine for conducting the business of his or her office
with any constituent on any matter other than a quasi-judicial action then
pending before the local legislative body.
RCW 42.36.030-Legislative Action of Local Executive or Legislative Officials
No legislative action taken by a local legislative body, its members, or local
executive officials shall be invalidated by an application ofthe appearance of
fairness doctrine.
26
Appearance of Fairness Doctrine
RCW 42.36.046-Public Discussion by Candidate for Public Office
Prior to declaring as a candidate for public office or while campaigning for
public office as dermed by RCW 42.17.020(5) and (25) no public discussion or
expression of an opinion by a person subsequently elected to a public office, on
any pending or proposed quasi-judicial actions, shall be a violation of the
appearance of fairness doctrine.
RCW 42.36.056-Campaign Contributions
A candidate for public office who complies with all provisions of applicable
public disclosure and ethics laws shall not be limited from accepting campaign
contributions to finance the campaign, including outstanding debts; nor shall
it be a violation of the appearance of fairness doctrine to accept such campaign
contributions.
RCW 42.36.06O--Quasi-judicial Proceedings - Ex parte Communications
Prohibited, Exceptions
During the pendency of any quasi-judicial proceeding, no member of a
decision-making body may engage in ex parte communications with opponents
or proponents with respect to the proposal which is the subject of the
proceeding unless that person:
(1) Places on the record the substance of any written or oral ex parte
communications concerning the decision of action; and
(2) Provides that a public announcement of the content of the
communication and of the parties' rights to rebut the substance
of the cQmmunication shan be made at each hearing where action
is considered or taken on the subject to which the communication
related. This prohibition does not preclude a member of a
decision-making body from seeking in a public hearing specific
information or data from such parties relative to the decision if
both the request and the results are a part of the record. Nor
does such prohibition preclude correspondence between a citizen
and his or her elected official if any such correspondence is made
a part of the record whe.n it pertains to the subject matter of a
quasi-judicial proceeding.
RCW 42.36.07O--Quasi-judicial Proceedings - Prior Advisory Proceedings
Participation by a member of a decision-making body in earlier proceedings
that result in an advisory recommendation to a decision-making body shall not
27
Appearance of Fairness Doctrine
disqualify that person from participating in any subsequent quasi-judicial
proceeding.
RCW 42.36.080-Disqualification Based on Doctrine - Time Limitation for
Raising Challenge
Anyone seeking to rely on the appearance of fairness doctrine to disqualify a
member of a decision-making body from participating in a decision must raise
the challenge as soon as the basis for disqualification is made known to the
individual. Where the basis is known or should reasonably have been known
prior to the issuance of a decision and is not raised, it may not be relied on to
invalidate the decision.
RCW 42.36.090-Participation of Challenged Member of Decision-making
Body
In the event of a challenge to a member or members of a decision-making body
which would cause a lack of a quorum or would result in a failure to obtain a
majority vote as required by law, any such challenged member(s) shall be
pennitted to fuBy participate in the proceeding and vote as though the challenge
had not occurred, if the member or members publicly disclose the basis for
disqualification prior to rendering a decision. Such participation shall not
subject the decision to a challenge by reason of violation of the appearance of
fairness doctrine.
RCW 42.36.10~udicial Restriction of Doctrine Not Prohibited - Construction
of Chapter
Nothing in this chapter prohibits the restriction or elimination of the
appearance of fairness doctrine by the appeDate courts. Nothing in this chapter
may be construed to expand the appearance of fairness doctrine.
RCW 42.36.110-Right to Fair Hearing Not Impaired
Nothing in this chapter prohibits challenges to local land use decisions where
actual violations of an individual's right to a fair hearing can be demonstrated.
28
App~arance of Fairness Doctrine
Appendix B
29
Summary of Washington Appearance of Fairness Doctrine Cases
, ,
Case " BOlly/Acti()D Conflict 'DecisioD ", . ,
Smith v, Skagit CountY. Planning Commission/Rezone Planning commission met with proponents and Violation of appearance of fairness doctrine,
75 Wn,2d 715, 453 excluded opponents in executive session, Amendments to zoning ordinance to create an industrial
P .2d 832 (1969) zone were void - cause remanded to the superior court
for entry of such a decree,
State ex, reI, Beam v, Civil Service Commission/Appeal from Challenge to hearing tribunal composed of An appellate proceeding before the commission would
Fulwiler. 76 Wn,2d discharge of civil service employee (chief individuals who investigated, accused, prosecuted, make the same persons both prosecutor and judge and
313,456 P.2d 322 examiner of commission) and would judge the controversy involved, the tribunal must, therefore, be disqualified. A fair and
(1969) impartial hearing before an unbiased tribunal is
elemental to the concepts of fundamental fairness
inherent in administrative due process,
Chrobuck v. Planning Commission - Board of County Chairman of planning commission and chairman of Violation of appearance of fairness doctrine, Rezone set
Snohomish County, 78 Commissioners/Comprehensive plan county commissioners visited Los Angeles with aside - land returned to original designation, Planning
Wn,2d 858, 480 P,2d amendment and rezone expenses paid by petitioner. Chairman of county commission functions as an administrative or quasi-
489 (1971) commissioners announced favorable inclination judicial body, Note: Cross-examination may be
prior to hearing, New planning commission required if both parties have attorneys,
member previously testified on behalf of petitioner
and signed advertisement to that effect, then
participated to some extent at commission hearings
but disqualified himself from voting,
Buell v, Bremerto!), 80 Planning Commission/Rezone Chairman of planning commission owned property Violation of appearance of fairness doctrine. Overrules
Wn,2d 518, 495 P2d adjoining property to be rezoned, Property could Chestnut Hill Co, v, Snohomish County Action by city
1358 (1972) have been indirectly affected in value, council rezoning property on planning commission
recommendation improper.
Fleming v, Tacom<J, 81 City Council/Rezone Attorney on council employed by the successful Violation of appearance of fairness doctrine, Rezone
Wn.2d 292, 502 P,2d proponents of a zoning action two days after ordinance invalid, OverrulesLillians v. Gibbs
327 (1972) decision by city council,
Anderson v, Island Board of County Commissioners/Rezone Chairman of county commission was former owner Violation of appearance of fairness doctrine, Reversed
County. 81 Wn,2d 312, of applicant's company, Chairman told opponents and remanded for further proceedings,
501 P,2d 594 (1972) at public hearing they were wasting their time
talking,
Narrowsview Planning Commission/Rezone Member of planning commission was a loan officer Appearance of fairness doctrine violation; thus zoning
Preservation of bank which held mortgage on property of ordinance invalid, Court also held, however,
Association v, Tacom<J, applicant. Member had no knowledge his acquaintances with persons or casual business dealings
84 Wn,2d 416, 526 employer held the mortgage on the property, insufficient to constitute violation of doctrine,
P,2d 897 (1974)
Bvers v, The Board of Planning Commission/ Adoption of interim Members owned property 10-15 miles from area No violation of appearance of fairness doctrine.
Clallam County zoning ordinance zoned and there was no indication that such Ordinance held invalid on other grounds,
Commissioners. 84 property was benefited directly or indirectly by
Wn,2d 796, 529 P.2d rezone,
823 (1974)
Case Body/Action Conflict Decision
Local Union 1296 v. Arbitration Board/Arbitration hearing Arbitrator had drinks with union representative Court found indiscretion on part of arbitrator but
Kennewic~ 86 Wn.2d after oral decision but before written decision. affirmed the arbitrator's decision. By statute appearance
]56,542 P.2d ]252 Decision was unchanged. of fairness doctrine inapplicable because by statute can
(1975) use only test of whether decision arbitrary and
capricious.
Seattle v. Loutsis City/Certiorari to review findings of public Alleged illegal copy made of a key to the Court held appearance of fairness doctrine applies only
Investment Co.. ]nc, 16 use and necessity by court in condemnation condemned premises and unauthorized entries by to hearings and not to administrative actions by
Wn. App. 158,554 action city employees and other arbitrary conduct by city municipal employees. Cites Fleming v. Tacoma
P2d 379 (1976) employees violated appearance of fairness doctrine.
King County Water Boundary Review Board/Assumption by city Alleged ex parte conversations between member of No appearance of fairness violation. Record does not
District No. 54 v. King of water district the board and persons associated with Seattle indicate conversations took place (??) and court could
County Boundarv Water District and Water District 75 about the not conclude there was any partiality or entangling
Review Board 87 proposed assumption by city of Water District No. influences which would affect the board member in
Wn.2d 536, 554 P.2d 54. making the decision.
]060 (1976)
Swift. et a!. v. 1sland Board of County Commissioners/Overruling A county commissioner was a stockholder and Violated appearance of fairness doctrine.
County. et a!., 87 planning commission and approving a chairman of the board of a savings and loan
Wn.2d 348, 552 P2d preliminary plat association which had a financial interest in a
] 75 (1976) portion of the property being platted.
Milwaukee R.R. v. State Human Rights Commission Special Member of hearing tribunal had applied for a job The board's determination held invalid because it had
Human Rights Hearing Tribunal/Complaint against railroad with the commission. appearance of unfairness.
Commissio!), 87 Wn.2d for alleged discrimination
802, 557 P.2d 307
(1976)
Fleck v. King County, Administrative Appeals Board/permit to Two members of the board were husband and wife. Fact that two members of board were husband and wife
]6 Wn. App. 668, 558 install fuel tank created appearance of fairness problem.
P.2d 254 (1977)
SA VE (Save a Bothell Planning Commission/Rezone Planning commission members were executive V iolation of appearance of fairness. Trial court found
Valuable Environment) director and a member of the board of directors, that the proposed shopping center which would be
v. Bothell 89 Wn.2d respectively, of the chamber of commerce which accommodated by the rezone would financially benefit
862,576 P.2d 40] actively promoted the rezone. most of the chamber of commerce members and their
( 1978) support was crucial to the success of the application.
The planning commission members' associational ties
were sufficient to require application of the doctrine.
Polygon v. Seattle. 90 City of Seattle, Superintendent of Announced opposition to the project by the mayor, The appearance of fairness doctrine does not apply to
Wn.2d 59, 578 P.2d Buildings/Application for building permit and a statement allegedly made by the administrative action, except where a public hearing is
1309 (1978) denied superintendent, prior to the denial, that because of required by law. The applicable fairness standard for
the mayor's opposition, he would announce that the discretionary administrative action is actual partiality
permit application would be denied. precluding fair consideration.
Hill v. DeDt. L & L 90
Wn.2d 276, 580 P.2d Board ofIndustrial Insurance Appeals/Appeal The chairman of the appeals board had been No violation of appearance of fairness doctrine. The
636 (1978) by industrial insurance claimant supervisor of industrial'insurance at the time the chairman subm itted his uncontroverted affidavit
claim had been closed. establishing lack of previous participation or knowledge
of the case.
Case Body/Action Conflict Decision
City of Bellevue v.
King County Boundarv Boundary Review Board/Approval of Use of interrogatories on appeal to superior court to Holding that the use of such extra-record evidence was
Review Board 90 annexation proposal prove bias of board members. permissible under the specific circumstances present, the
Wn.2d 856, 586 P2d majority opinion observed: "Our appearance offairness
470 (1978) doctrine, though relating to concerns dealing with due
process considerations, is not constitutionally based "
....
Evergreen School County Committee on School District Member of school district board which opposed Decision to adjust school district boundaries is a
District v. School Organization! Adjustment of school district transfer of property to the proponent school district discretionary, quasi-legislative determination to which
District Organizatio!], boundaries participated as a member of the county committee the appearance of fairness doctrine does not apply.
27 Wn. App. 826,621 on school district organization.
P2d 770 (1980)
Havden v. Port Planning Commission/Rezone Planning commission chairman, who was also Participation of planning commission chairman as
Townsend 28 Wn. branch manager of S & L which had an option to advocate of rezone violated appearance of fairness
App. 192, 622 P.2d purchase the site in question, stepped down as doctrine.
1291 (1981) chairman but participated in the hearing as an
advocate of the rezone.
Somer v. Woodhous!; Department of LicensinglAdoption of During two rules hearings the Director of the The appearance of fairness doctrine is generally not
28 Wn. App. 262, 623 administrative rule Department of Licensing sat at the head table with applicable to a quasi-legislative administrative action
P.2d 1164(1981) the representatives of an organization which was a involving rule making.
party to the controversy some of whom argued for
adoption of the rule proposed by the department.
The minutes of the rules hearings also bore the
name of the same organization.
Wests ide Hilltop County Council/Comprehensive plan Prior to modification of the comprehensive plan Comprehensive plans are advisory only and a local
Survival Committee v. amendment there were ex parte contacts between one or two legislative body's action to determine the contents of
King County. 96 councilmembers and officials of the proponent such a plan is legislative rather than adjudicatory.
Wn.2d 171,634 P.2d corporation and two council members had accepted Legislative action in land use matters is reviewed under
862 (1981) campaign contributions in excess of $700 from the arbitrary and capricious standard and is not subject to
employees of the proponent corporation. These the appearance of fairness doctrine.
councilmembers actively participated in and voted
for adoption of the ordinance modifying the
comprehensive plan to allow construction of an
office building on a site previously designated as
park and open space.
HOQuiam v. PER!::, 97 Public Employment Relations Commission Member of PERC was partner in law firm Law firm's representation of the union did not violate the
Wn.2d 481, 646 P2d (PERC)/Unfair labor practice complaint representing union. appearance of fairness doctrine where commissioner
129 (1982) who was a partner in the law firm representing the union
disqualified herself from all participation in the
proceedings.
Dorsten v. Port of Port Commissionllncrease of moorage Alleged prejudgment bias of commissioner who The port's.decision was legislative rather than judicial
Skagit County, 32 Wn. charges at public marina was an owner or part owner of a private marina in and the appearance of fairness doctrine did not apply.
App. 785,650 P.2d 220 competition with the port's marina.
(1982)
-c- ,,'
.. Case Body/Action Cc.ntlict Decision
Harris v, Hombake~ 98 Board of County CommissionersfBoard's Alleged prejudgment bias of certain county Deciding where to locate a freeway interchange is a
Wn.2d 650, 658 P.2d determination of a freeway interchange - comm issioners. legislative rather than an adjudicatory decision and so
1219 (1983) adoption of six-year road plan the appearance of fairness doctrine does not apply.
Medical Disciplinarv Medical Disciplinary Board / Revocation of Challenge to the same tribunal combining The appearance of fairness doctrine is not necessarily
Board v. Johnsto!), 99 medical license investigative and adjudicative functions, and the violated in such cases. The facts and circumstances in
Wn.2d 466, 663 P2d practice of assigning a single assistant attorney each case must be evaluated to determine whether a
457 (1983) general as both the board's legal advisor and reasonably prudent disinterested observer would view
prosecutor. the proceeding as a fair, impartial, and neutral hearing
and, unless shown otherwise, it must be presumed that
the board members performed their duties properly and
legally. [In a concurring opinion, Justices Utter,
Dolliver, and Dimmick asserted that the majority's
analysis of the appearance of fairness doctrine merely
reiterates the requirements of due process and thereby
causes unnecessary confusion.] [In a dissenting opinion
Justices Rosellini and Dore argued that the combination
of investigative, prosecutorial, and adjudicative functions
within the same tribunal constitutes an appearance of
fairness violation.]
Side v. Cheney, 37 Wn, Mayor/Promotion of police officer to sergeant Mayor passed over officer first on civil service Appearance of fairness doctrine does not apply to mayor
App. 199,679 P2d 403 promotion list who had also filed for election for who did not act in role comparable to judicial officer.
(1984 ) position of mayor. Mayor's promotion decision was not a quasi-judicial
decision.
Zehring v. Bellevu!; Planning Commission / Design review Member of commission committed himself to Appearance of fairness doctrine does not apply to design
!O3 Wn.2d 588, 694 purchase stock in proponent corporation before review because doctrine only applies where a public
P2d 638 (1985) hearing held in which commission denied hearing is required and no public hearing is required for
reconsideration of its approval of building design. design review. Court vacates its decision in earlier case
(Zehring v. Bellevu!; 99 Wn.2d 488 (1983), where it
held doctrine had been violated.)
West Main Associates City council/denial of application for design Councilmember attended meeting held by project Appearance of fairness doctrine prohibits ex parte
v. Bellevu~ 49 Wn. approval opponents and held conversation with people at communications between public quasi-judicial decision
App. 513,742 P.2d meeting, prior to planning director's decision and makers only where communication occurs while quasi-
1266 (1987) opponent's appeal of that decision to council. judicial proceeding is pending. Since communication at
issue occurred one month prior to appeal of planning
director's decision to the council, it did not occur during
the pendency of the quasi-judicial proceeding and
doctrine was thus not violated.
Snohomish County County council/denial of application for Two councilmembers received campaign Contributions were fully disclosed. The contributions
Improvement Alliance rezone approval contributions during pendency of appeal. were not ex parte communications as there was no
v. Snohomish County, exchange of ideas. RCW 42.36.050 provides that
61 Wn. App. 64, 808 doctrine is not violated by acceptance of contribution.
P2d 781 (1991)
. . 0 ',l%~~
Case Body/Action Conflict Decision
Ravnes v. City council/amendment of zoning code Councilmember was real estate agent for broker Text amendment was of area-wide significance. Council
Leavenworth, 118 involved in sale of property to person who was action thus was legislative, rather than quasi-judicial.
Wn.2d 237, 821 P.2d seeking amendment of zoning code. Appearance of fairness doctrine does not apply to
1204 (1992) Councilmember participated in council's legislative action. Limits holding ofFleming v. Tacom!!,
consideration of proposed amendment. 81 Wn.2d 292, 502 P.2d 327 (1972) through application
of statutory appearance of fairness doctrine (RCW
42.36.010), which restricts types of decisions classed as
quasi-judicial.
Trepanier v. Everett 64 City council/determination that environmental City both proposed new zoning code and acted as Person who drafted new code was different from person
Wn. App. 380, 824 impact statement not required for proposed lead agency for SEPA purposes in issuing who carried out SEPA review. In addition, there was no
P.2d 524 (1992) zoning ordinance determination of non significance (DNS). showing of bias or circumstances from which bias could
be presumed in council's consideration of legislation
proposed by executive.
State v. Post, 118 Community corrections officer/preparation of Presentence (probation) officer is an agent of the Probation officer is not the decisionmaker at sentencing
Wn.2d 596, 837 P.2d presentence report judiciary; that officer's alleged bias is imparted to hearing; judge is. Appearance of fairness does not apply
599 (1992) judge. to probation officer. In addition, no actual or potential
bias shown.
Jones v. King Co, 74 County council/area-wide rezone Action has a high impact on a few people and Area-wide rezoning constitutes legislative, rather than
Wn. App. 467, therefore it should be subject to appearance of quasi-judicial action under RCW 42.36.010 regardless of
_P.2d _(1994) fairness doctrine. whether decision has a high impact on a few people or
whether local government permits landowners to discuss
their specific properties.
Lake Forest Park v. Shorelines Hearings Board/shoreline Reconsideration of the record allegedly prejudiced When acting in a quasi-judicial capacity, judicial officers
State, 76 Wn. App. substantial development permit the SHB against the city. must be free of any hint of bias. However, a party
212, _P.2d_ (1994) claiming an appearance of fairness violation cannot
indulge in mere speculation, but must present specific
evidence of personal or pecuniary interest.
* Adapted from a chart originally prepared by Lee Kraft, former City Attorney of Bellevue.
** Court's decision may have rested on grounds other than appearance of fairness doctrine alone, in some cases.
Appearance of Fairness Doctrine
Appendix C
Sample Councll Meeting Procedures for Quasi-Judicial Meetings
Public Hearing Procedu7(!, City of Marysville (1990)
The public hearing for
is now open.
This public hearing will proceed in an orderly fashion and I would like to ask your cooperation in the following
procedure:
Everyone present will be given an opportunity to be heard. The secretary will be recording what
is said. Therefore, when you address the (Council, Commission), begin by stating your name
and address. Speak slowly aild clearly. Only one person will be allowed to speak at a time.
At this point (Councilmember, Commissioner) will be excusing (himselflherself) from
the meeting. (Ask (Councilmember, Commissioner) to state his/her reasons for being excused.)
The concern is that this hearing be fair in form and substance as well as appearance. Therefore, I would like to
ask if there is anyone in the audience who objects to my participation as (Mayor, Chairperson) or any other
(Councilmember's, Commissioners) participation in these proceedings? (If objections, give reasons.)
Do any of the (Councilmembers, Commissioners) have an interest in this property or issue? Do any of you stand
to gain or lose any fmancial benefit as a result of the outcome of this hearing? Can you hear and consider this
in a fair and objective manner?
Has any member of the (Council, Commission) engaged in communication outside this hearing with opponents
or proponents on the issue to be heard? If so, that member must place on the record the substance of any such
communication so that other interested parties may have the right at this hearing to rebut the substance of the
coinmunication.
ThepUIpOSe of this hearing is for the (Council, Commission) to hear and consider the pertinent facts relating to
the and to (approve or deny, recommend) with conditions.
Before hearing from the audience, I am going to introduce
present the staff report. City Administrator gives report.
, City Administrator, who will
Proponent speaks.
At this time, the floor is open for comments from the audience. In fairness to all in attendance, each person will
be given an opportunity to address the (Council, Commission) for ~ initial period not to exceed five minutes.
Ifmore time is needed, it will be made available after everyone has had a chance to speak. I am requesting the
(Councilmembers, Commissioners) to hold their questions of the public until everyone is done.
35
Appearance of Fairness Doctrine
City of Pullman (9-8-92)
At the outset, each Councilmember should be asked by the Mayor whether:
· Does any member of this Council have knowledge of having conducted business with either the
proponents or the opponents of this zone change?
· Does any member of this Council have either a pecuniary or a non-pecuniary interest in the
outcome of this proceeding?
· Does any member of this Council know whether or not their employer has a [mancial interest
in the area for which this zone change is requested, or has an interest in the outcome of this
proceeding?
· Does any member of this Council live or own property within 300 feet of the area for which the
zone change is requested?
· Does any member of this Council have any spa:ial knowledge about the substance or the merits
of this proceeding which would or could cause the Council to prejudge the outcome of this
proceeding?
· Is there a member of this Council who believes that he or she cannot sit and hear this matter
fairly and impartially, both as to the respective positions of the proponents and the opponents
of the requested zone change?
· Is there any member of the audience who because of the "Appearance of Fairness Doctrine"
wishes to disqualify any member of this Council from hearing this matter? If so, please state
the name of the Councilmember and the reason or reasons why you believe that Councilmember
should be disqualified because of the "Appearance ofFaimess Doctrine."
After the Councilmembers have been qualified the Mayor should read the following:
Chapter 229 of the Laws enacted during the 1982 session of the Washington State Legislature
provides among other things that
During the pendency of any quasi-judicial proceeding, no member of a
decision-making body may engage in ex parte communications with opponents
or proponents with respect to the proposal which is the subject of the
proceeding. This prohibition does not preclude a member of a decision-
making body from seeking in a public hearing specific information or data
from such parties relative to the decision if both the request and the results are
Ii part of the record. Nor does such prohibition preclude correspondence
between a citizen and his or her elected official if any such correspondence is
made a part of the record when it pertains to the subject matter of a quasi-
judicial proceeding.
36
Appearance of Fairness Doctrine
City of Redmond
A City of Redmond ordinance makes it council policy that members (1) should not attend meetings of other city
boards and commissions concerning quasi-:iudicial matters which are pending before the city and which ultimately
will be deCided by council; and (2) council members may make site visits on matters pending before city council,
but at the hearing the council members should disclose what information was observed at the site visit.
37
.
PORT ANGELES SCHOOL DISTRICT NO. 121
Clallam County , Washington
RESOLUTION NO. 078-22
A RESOLUTION of the Board of Directors of the Port Angeles
School District No. 121, Clallam County, Washington,
providing for the submission to the qualified electors of the
district at an election to be held therein on November 4, 2008
of a proposition of whether an excess tax of $1,147,050
should be levied in 2008 for collection in 2009, and whether
an excess tax of $1,150,439 should be levied in 2009 for
collection in 2010, and whether an excess tax of $1,149,830
should be levied in 2010 for collection in 2011, and whether
an excess tax of $1,148,701 should be levied in 2011 for
collection in 2012, such excess taxes being for the District's
Capital Projects Fund to pay part of the cost of technology
equipment improvements in the District.
WHEREAS, the money in and to be paid into the Capital Projects Fund of the Port
. Angeles School District No. 121, Clallam County, Washington (the "District"), during the 2008-
2009, 2009-2010, 2010-2011, 2011-2012, and 2012-2013 school years will be insufficient to
enable the District to pay for necessary improvements in technology equipment and installation
expenses to properly meet the educational needs of the students attending District Schools; and
WHEREAS, in order to properly provide for such equipment and to meet such
educational needs, the Board of Directors of Port Angeles School District No. 121, Clallam
County, Washington (the "Board of Directors"), deems it necessary to levy the following taxes
for the District's Capital Projects Fund upon all of the taxable property within the District in
excess of the maximum annual tax levy permitted by law to be levied within the District without
a vote of electors:
A. A tax of approximately $ .32 per thousand dollars of assessed
valuation to provide $1,147,050, such levy to be made in 2008
for collection in 2009; and
B. A tax of approximately $ .31 per thousand dollars of assessed
valuation to provide $1,150,439, such levy to be made in 2009
for collection in 2010; and
C. A tax of approximately $ .29 per thousand dollars of assessed
.
C - 1
valuation to provide $1,149,830, such levy to be made in 2010
for collection in 2011; and
D. A tax of approximately $ .27 per thousand dollars of assessed
valuation to provide $1,148,701, such levy to be made in 2011
for collection in 2012; and
WHEREAS, the Constitution and laws of the State of Washington require that the
question of whether or not such excess taxes may be levied must be submitted to the qualified
electors of the District for their ratification or rejection;
NOW THEREFORE, BE IT RESOL YED by the Board of Directors of Port Angeles
School District NO. 121, Clallam County, Washington, as follows:
Section 1. The following taxes for the District's Capital Projects Fund should be
levied upon all of the taxable property within the District in excess of the maximum annual tax
levy permitted by law to be levied within the District without a vote of the electors:
A. A tax of approximately $ .32 per thousand dollars of assessed
valuation to provide $1,147,050, such levy to be made in 2008
for collection in 2009; and
B. A tax of approximately $ .31 per thousand dollars of assessed
valuation to provide $1,150,439, such levy to be made in 2009
for collection in 2010; and
C. A tax of approximately $ .29 per thousand dollars of assessed
valuation to provide $1,149,830, such levy to be made in 2010
for collection in 2011; and
D. A tax of approximately $ .27 per thousand dollars of assessed
valuation to provide $1,148,701, such levy to be made in 2011
for collection in 2012; and,
Upon approval by the voters of Proposition No.2 set forth below, the District may use
the proceeds of such levies during the 2008-2009, 2009-2010, 2010-2011, 2011-2012, and
2012-2013 school years [by incurring indebtedness by the issuance of short-term obligations
against the Capital Projects Fund of the District, as authorized by RCW 39.50,] and may expend
the proceeds of such levies to pay such part of the cost of acquiring, installing, and training to
use technology equipment to properly meet the educational needs of students attending District
Schools, during such school years as may be authorized or allowed by law for the use of excess
levy funds.
Section 2. It is hereby found and declared that an emergency exists requiring the
submission to the qualified electors of the District of the proposition of whether or not the
2
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. District shall levy such excess taxes for their ratification or rejection at an election to be held
therein on November 4,2008.
The Clallam County Auditor, as supervisor of elections in Clallam County, Washington,
is hereby requested to find the existence of such an emergency and to call and conduct such
election to be held within the District on such date and to submit to the qualified electors of the
District the proposition hereinafter set forth.
The Secretary of the Board of Directors is hereby authorized and directed to certify such
proposition to the Clallam County Auditor, as supervisor of elections in Clallam County,
Washington, in the following form:
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PROPOSITION No. 1
PORT ANGELES SCHOOL DISTRICT
CAPITAL PROJECTS TECHNOLOGY LEVY
The Board of Directors of Port Angeles School District No. 121 adopted Resolution No. 078-22
concerning a proposition to finance educational technology equipment improvements within the
District. If passed, Proposition No. 1 would authorize the District to levy the following excess
taxes upon all taxable property with in the District in order to acquire, install and provide
training in connection with educational technology equipment improvements, as follows:
Collection
Year/Collection
200912010
201012011
201112012
2012/2013
Estimated Rate/$I,OOO
of Assessed Value
Levy Amount
$0.32
$0.31 .
$0.29
$0.27
$1,147,050
$1,150,439
$1,149,830
$1,148,701
as provided in District Resolution No. 078-22
Should this proposition be approved?
LEVY
Yes 0
LEVY
No 0
\'.l
The Secretary of the Board of Directors of the District is hereby authorized and directed
to deliver certified copies of this resolution to the Clallam County Auditor.
4
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ADOPTED by the Board of Directors of Port Angeles School District No. 121, Clallam
County, Washington, at a regular meeting thereof, held this 11 th day of August, 2008.
ATTEST:
PORT ANGELES SCHOOL DISTRICT NO. 121,
CLALLAM COUNTY, WASHINGTON
By
President and Director
Director
Director
Director
Director
Secretary of the Board of Directors
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CERTIFICATE
I, the undersigned, Secretary of the Board of Directors of Port Angeles School District
No. 121, Clallam County, Washington ("the District"), and keeper ofthe records of the Board of
Directors ("the Board"), DO HEREBY CERTIFY:
1. That the attached resolution is a true and correct copy of Resolution 078-22 ofthe Board
("the Resolution"), duly adopted at a regular meeting thereof held on the 11 th day of
August, 2008.
2. That such meeting was duly convened and held in all respects in accordance with law,
and to the extent required by law, due and proper notice of such meeting was given; that a
legal quorum was present throughout the meeting and a legally sufficient number of
members of the Board voted in the proper manner for the adoption of the Resolution; that
all other requirements and proceedings incident to the proper adoption of the Resolution
have been duly fulfilled, carried out and otherwise observed; and that I am authorized to
execute this certificate.
IN WITNESS WHEREOF, I have hereunto set my hand this 11 th day of August, 2008.
Secretary of the Board of Directors
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e
ORT GELES
SCHOOL DISTRICT
November 4, 2008
Technology Levy.Qs & As
e.' At its meeting on August II, 2008, the Port Angeles School District board of directors
m== approved placing a four-year capital levy for technology on the ballot on November 4, 2008.
.... If approved, the levy will collect the following amounts of revenue: in 2009, $1,147,050; in 2010,
$1,150,439; in 2011, $1,149,830, and in 2012, $1,148,701.
"" Why does tire Port Angeles School Dumd need a lechnology levy?
.==== Schools need funding to provide and maintain a basic level of student access to technology. The state
,. legislature does not regularly fund technology for schools. The district has tried to keep up with the
increasing need for technology using scarce resources from the district's general fund, and by cobbling
together occasional funding from grants, but these sources are not adequate to maintain basic technology
resources. As a result, district computers and infrastructure are wearing out, and in many cases failing,
as equipment reaches end of useful life.
e;' How WiU Technology DoUon Be Used?
Item Purpose Quantity $ Each Total %
Computers Classroom instruction, student 347 per year $1025 $356,123 32%
learning and projects, network and x 4 years
administration
Installation & Support, Deployment and support of tech- $250,000 23%
and furniture nology, and new furniture to opti-
mize deployment of computers in
libraries and classrooms
Teacher and Support Staff technology training leverages $225,000 20%
Staff Technology the investment in technology to
Training maximize the benefit for student
learning
Video Networking Every classroom will have basic $110,000 10%
Equipment, Classroom instructional tools including com-
Projection, and Other puter, document camera, LCD
Classroom Technology projector, and sound system
Printers Replace old inkjet printers with 200 per year $375 $75,000 6%
networked laser printers - save on x 4 years
per-page printing costs
Server/Storage Re- Replace/upgrade network servers $50,000 5%
placement used to run instructional software,
communications (phones &
email), store data and digital files
Wireless Expansion! To allow students and staff to con- 10 sites, $40,500 4%
Upgrade nect to the internet with a laptop including
computer anywhere on school Central
campus Services
Building
e
ea.' VISit Levy News at www.portangelesschools.orgfor more information.
. ~==~,= Ask A Question: levy @portangelesschools.org or by USPO to: Superintendent,
Port Angeles School District, 216 Bast Fourth Street, Port Angeles, WA 98362.
Please remember to vote by November 4, 2008.
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O/"l" /(\0
L!.' How wiU Technology Dollars Be Distributed?
1==== Utilizing recent enrollment data and a physical count of computers in each building, a plan has been developed
-. specifying how many computers will be replaced in each school to bring each up to the 1:4 computer to student
standard. The table below assumes a portion of each school's computers will be replaced each year. Some
adjustment will be necessary to accommodate individual school circumstances.
.
School Enrollment 1:4 Target Staff Target Total Annual
3/08 ComDuters* Replacement
Roosevelt 495 124 45 169 42
Franklin 418 105 44 149 37
Jefferson 298 75 48 123 31
Hamilton 316 79 37 116 29
Dry Creek 426 107 39 146 36
Stevens 613 153 57 210 53
PAHS 1289 322 118 440 110
Lincoln 88 22 16 38 10
Total 3943 986 404 1390 347
*Physical Count, June 2008
L" How much tax support is the school district asking for?
Property Value 2009 Estimated 2010 Estimate 2011 Estimated 2012 Estimated
Rate Rate Rate Rate
*average in district $.32 $.31 $.29 $.27
$200,000 $64.00 $62.00 $58.00 $54.00
$250,000 $80.00 $77.50 $72.50 $67.50
$300,000 $96.00 $93.00 $87.00 $81.00
$400,000 $128.00 $124.00 $116.00 $108.00
.
How much might Ipay?
Take your assessed property value and divide your assessment by 1,000. Next, multiply by the esti-
mated rate for 2009-2012 ($0.32 for 2009; $0.31 for 2010; $0 .29 for 2011; $0.27 for 2012). This will
be your estimated technology levy payment.
Is a technology levy approved by a simple majority or a supermajority?
The technology levy is a type of "capital levy, available to school districts under Washington law,
which may be used for significant facilities renovations and repairs, and to purchase capital
equipment. Capital levies, like maintenance and operations (M&O) levies, now may be approved in
Washington by a simple majority of voters (50% + 1).
ti;'i Onr Board of Directors is available to answer technology levy qlUstions.
1==== Steve Baxter 360.461.6192 !ipaxter(iiJ,Q.!yrrWlIs.net
. Patti Happe 360.452.8368 pattihal~lwavecabh~.com
Cindy Kelly 360.452.9413 .ctl&~lhffuLh;J2.en.conJ
Lonnie Linn 360.477.7435 LonnicLinn(q)oIYRen,COm
Nancy McLaughlin 360.452.4550 llimc;J@oh:mJ?J..!fi.J1et
.
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RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles, Washington,
in support of the Port Angeles School District No. 121 Capital Projects Fund
technology levy for the 2009-2013 school years.
WHEREAS, the Port Angeles School District No. 121 has submitted a new five-year levy
request for the school years 2009, 2009-2010, 2010-2011, 2011-2012, and 2012-2013; and
WHEREAS, the purpose of the levy is to enable the District to pay for necessary
improvements in technology equipment and installation expenses to properly meet the educational
needs of its students; and
WHEREAS, the levy offers the best opportunity to provide the highest possible quality
education and learning environment commensurate with the demands of the 21 sl century; and
.
WHEREAS, the levy will be on the ballot for the November 4,2008 general election;
NOW, THEREFORE, BE IT RESOLVED that the Port Angeles City Council hereby
declares its strong support for the Port Angeles School District No. 121 Capital Projects Fund
technology levy for the 2009-2013 school years.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 21st day of October, 2008.
MAYOR
ATTEST:
APPROVED AS TO FORM:
Becky 1. Upton, City Clerk
William E. Bloor, City Attorney
G:\Legat BackupIORDINANCES&RESOLUTIONSIRESOLUTIONS.200SllS.school District Levy.09230S. wpd
.
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..... 'P~oItAn'geles
School District
Technology Levy
November 4, 2008
· Our school district board of directors voted
unanimously in favor of placing a technology
levy before voters on the Nov. 4, 2008 ballot.
_...__~__Jb.~_J'!.RRr:o..Y_edJesolutjonplaces a four-year
capital levy for technology on the ballot to
collect the following amounts of revenue:
$1,147,050 in 2009; i$1, 150,439 in 2010;
$1,149,830 in 2011, and $1,148,701 in 2012.
· The estimated rate for the tech levy
is $0.32 per $1,000 of assessed value in
2009, $0.31 per $1,000 in 2010, $0.29 per
$1,000 in 2011, and $0.27 per $1,000 in
2012.
· Want to estimate how much you'd
pay a year? Take your assessed property
value. Divide your assessment by 1,000.
Next, multiply by the estimated rate for the
tech levy in 2009 of $0.32. This will be your
estimated technology levy payment for 2009.
· How is this tech levy different than the May
20,2008 ballot request? The May ballot
request was decreased by about 30%.
Adjustments eliminated funding for special
department requests and the computer
replacement cycle was extended from three
years to four.
What will the tech levy pay for?
Replacement of computer workstations and
printers, server and storage replacement,
wireless expansion, installation and support
costs, video networking equipment, classroom
projection and other classroom technology,
teacher and support staff training. See Levy
News at www.portangelesschools.org to view
plan.
How will funds be distributed?
Utilizing current enrollment data and a physical
count of computers in each building, a plan has
been developed specifying how many computers
will be replaced in each school to reach a 1:4
~Ql!lP.J.IJ~r.lQ...~tuq~n.tstandard. SeeLevy News at
www.portangelesschools.org to view plan.
Our Board of Directors is available
to answer tech levy questions.
Steve Baxter 360.461.6192
sbaxterCWolvm pus. net
Patti Happe 360.452.8368
pattihappeCWwavecable.com
:::;indy Kelly 360.452.9413
::tkellvCWolvpen.com
_onnie Linn 360.477.7435
_onn ieLinnCWolvpen .com
\laney McLaughlin 360.452.4550
limclCWolvmpus.net
lisit Levy News at
vww.portangelesschools.org for more info.
~sk a Question: levy@portangelesschools.org
>r write: Port Angeles School District, 216 East
~ourth Street, Port Angeles, WA 98362
" /
./ /;--
/ ,,'- -;/
Of course there are many reasons for the Port Angeles School
District board of directors to place a technology levy before voters on
November 4, but the compelling reason for such a levy is to help our
children effectively and safely use technology to learn what they need to
kno~ t~ live and <<Jork in a world that is changing rapidly day by day.
· The Port Angeles School District board of directors voted unanimously in favor
of putting a technology levy before voters on the November 4,2008.
· The school board placed a four,year capital levy for technology on the
November ballot to collect the following amounts: $1,147,050 in 2009;
$1,150,439 in 2010; $1,149,830 in 2011; and $1,148,701 in 2012.
· The estimated rates for the tech levy are $0.32 per $1,000 of assessed value in
2009, $0.31 per $1,000 in 2010, $0.29 per $1,000 in 2011, and $0.27 per $1,000
in 2012. (The average estimated tax rate is $0.2975 per $1,000 of assessed value.)
· The school board's goal is to have at least one technologically current student
workstation for every four students. The current student, to, workstation ratio
across the Port Angeles School District varies, reaching almost 6 to 1 at one
elementary school. .
· Capital levies, like maintenance and operations (M&O) levies, now may be
approved in Washington State by a simple majority of voters (50% + 1).
Visit Levy News online at www.portangelesschools.org for updated information
about the November 4, 2008 technology levy.
What's Different
from the May
Technology Levy?
...,
~
J
1
"Given voteI' ~back regard~ the timing of the
May tech levy proposal and the sad state of the
national economy, it made sense to reduce the
amount of the November levy request," Tech,
nology Director Jeff Clark said. "Of the possible
options for trimming the technology levy, two
areas totaling 30 percent were found that lowered
the size of the levy request, yet still allow the high-
est priority goals of the district technology plan to
be achieved."
The first adjustment eliminates funding for
specialized department technology requests and
the second adjustment extends the district-wide
computer replacement cycle from 3 years to 4
years. "What is left is funding to replace classroom
computers and printers, teaching tools such as
document cameras and projectors, staff training,
and maintenance of the network and servers,"
explained Clark. "This is a significantly pared
down proposal, but it represents essential funding
to keep general, usable technology tools in the
hands of teachers and students."
--
Visit Levy News located on the home page,
www.portangelesschools.org for more info.
...
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t=10~f \ Vj OU~: '. eCl'lE1CtClgy
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t evys'otiars he iG ~eat
~'I~;~1t.
Computers
~~~~~~((
Qu~ntity
,-~'f' . - ~" :",~,,- .; .~ ~
<fe.~f te,~'J
Classroom instruction,
student learning and projects,
network and administration
347 per year x 32%
4 years
::::~~' ':"'~='2":"3iif.')' -;:~::'- "j;~'~ ~:;'~1fiT,"'~~':- WtC "~:1~f~'--~'i;;r'- :"jff~~'~" ~',~~ - -~ -;~? . - .
Installation,
Support and
Computer Desks
Teacher and
upport Staff
Technology
Training
."- ::i::' .,"';
Deployment and classroom
support of technology, limited
special furniture to optimize
deployment of some computers
in libraries and classrooms
23%
Staff technology training
leverages the investment in
technology to maximize the
benefit for student learning
20%
Classroom Video
Networking
Equipment,
Classroom
Projection, and
Other Classroom
Technology
Every classroom will have
basic instructional tools,
including document camera,
LCD projector, and sound
system
10%
";2i;i.o'~ ...;~',
Classroom Printers Replace old inkjet printers
with networked laser~' .
printers - saving on per-page
printing costs
~f!/!fj~f"#!i;.~~~iffffl!iI~2;t~7!i7Jj;~~3JjjiJ!/f~r;t]fjJff}
Server/Storage
Replacement
fffj~'~'-~~!f!f:.:iyt~rl:~7!J,~::':::.f!!f!:~:: :
Wireless Expansion!
Upgrade
20Q per year. x 4
years .
6%
o/!!!!!!' ;.:~fi~:::' ?t~r~;~?ijj~~:~~~7!l!.S ".~2~ .J-'~7jfJlf'~'2,!jt~- ?~:- ""::Jf1!? -'1;J}
Replace/upgrade network
servers used to run instruc-
tional software, communica-
tions (phones and email),
and store data and digital files
5%
200 per year x 4
years
1~ - ~~: - -- "%~: ]r~' ~ 3L~~ ~~ .: ~'.]-:: ~'7f. ~ ~ x~- ~~~~~}
To allow students and staff
to connect to the Internet .
with a computer anywhere
on school campus
4%
All District Sites
~~.. =;;iJ,.~ ~~j?i'=-~:!i;::=.,X:=:~t :.: ~:=.,:.~ -i;: : ~ ~~"~ }IL _}X~ _~ ;-,_j;~: -~ 2f:~ -~. ;~~:: ~:r;: ~. ~~~. ~jf; ~ =-]',~,_ ~Jf:- _ :s:~ .~c.J .~_ _ ~~_._=~ = ~ =~._.~ __il_'h~_~;
.,'~
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n
,~
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::::,-'-:---, "-..\.<J \...':-
'~. .. '\ ';~~ .
,," ".. .,.... .,. ',,,
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",# \ '''''"Ie' l ,".' .-. ~"1-)l) . 1 ~[. .....1[. t
t; r t .(1 i.~-le~ >,,}~,"LLl . . _ .h.J L 'v
\...
QttCS ti()llS Ctfl.4.nstVe11S
Why does the Port Angeles School District need a
technology levy?
Schools need funding to provide and maintain a basic level of
student access to technology. The state legislature does not regularly
fund technology for schools. The district has tried to keep up with
. the increasing need for technology using scarce resources from the
district's general fund, and by cobbling together occasional fund-
ing from grants. These sources are not adequate to maintain even
basic technology resources. As a result, district computers and
infrastructure are wearing out, and in many cases failing, as equip-
ment reaches the end of useful life.
Just how dire is the situation?
The district has computers still in service that are fourteen years
old. During an upgrade of Microsoft Windows@ operating software
recently, technicians identified sixty computers district-wide that
needed to have hard drives replaced because the original drives
had inadequate capacity to accept the upgrade. As the inventory of
machines shrinks in number, teachers find it more difficult to
provide the access students need.
I never used a computer in school and I turned out all right!
Why should I support a technology levy for students now?
There's a lot of changes in technology necessary to tune up a car,
diagnose and treat cancer, and even run a sawmill. It's the same for
writing a quality paper, or completing a business education project.
Technology skills may enable graduates to live and work here in pro-
ductive careers, particularly because of the way technology connects
all of us and shrinks usual boundaries.
How much tax support is the school district asking for?
Property 2009 2010 2011 2012
Value Estimated Estimated Estimated Estimated
*average in Rate Rate Rate Rate
district $.32 $.31 $.29 $.27
$200,000 $64.00 $62.00 $58.00 $54.00
$215,222* $68.87 $66.72 $62.41 $58.11
$250,000 $80.00 $ 77.50 $72.50 $67.50
$300,000 $96.00 $93.00 $87.00 $81.00
$400,000 $128.00 $124.00 $116.00 $108.00
How much might I pay?
Take your assessed property value and divide your assessment by
1,000. Next, multiply by the estimated rate for 2009-12 ($0.32 for
2009; $0.31 for 2010; $0 .29 for 2011; $0.27 for 2012). This will be
your estimated technology levy payment for each of the four years.
How will technology dollars be distributed?
Utilizing recent enrollment data and a physical count of computers in each
building, a plan has been developed specifying how many computers will
be replaced in each school to bring each up to the 1:4 computer to student
standard. The table below assumes a portion of each school's computers
will be replaced each year. Some adjustment will be necessary to accom-
modate individual school circumstances.
Building Levy..Funded Computer Replacement Plan
School Enrollment 3/08 1:4 Target Staff Computers*
Roosevelt 495 124 45
Franklin 418 105 44
Jefferson 298 75 48
Hamilton 316 79 37
Dry Creek 426 107 39
Stevens 613 153 57
PAHS 1289 322 118
Lincoln 88 22 16
Total 3943 986 404
*Physical Count, June, 2008
Why can't we just stick to the basics, the three Rs?
The basics for our students now include accessing information from the
Internet and using other technologies in their learning. Our state funding
isn't keeping up with technology. Many students need access to computers to
do a majority of their reading, writing and math. The technology levy is to
help ensure our students can learn as well as students in other districts, and to
help ensure teachers have the right tools to teach them.
Can't you run the school district on what the state provides?
In fact, many educational programs are funded entirely by local maintenance
and operations levy money. Almost all basic maintenance costs, a portion of
the cost of school busing, all extracurricular activities, most of the cost of
teacher training, and a large portion of the cost of special education comes
from the maintenance and operations levy.
Visit Levy News at www.portangelesschools.orgtoview cuUlitional Qs & As, and to ask your own questions about the November 4,2008 technology levy.
Our is here to answer your questions.
Visit Levy News online at for updated
information about the November 4, 2008 technology levy.
Questions, comments and suggestions may be sent to:
, or by U.S.Mail to:
Superintendent, Port Angeles School District, 216 East Fourth Street,
Port Angeles, WA 98362.
Our Board of Directors is also available to answer your levy questions:
Steve Baxter 360.461.6192
Patti Happe 360.452.8368
Cindy Kelly 360.452.9413
Lonnie Linn 360.477.7435
Nancy Mclaughlin 360.452.4550
Call the for voting information at
, or send an email to Clallam
County voter information and registration may also be found online at:
Property tax exemptions are available for qualifying seniors and low-
income homeowners. Those interested should contact the County
Assessor by phone at or email:
Wednesday, October 15, 2008: Technology Levy Ballot Sent
Monday, October 20,2008: Final Day for In. Person Voter Registration
Tuesday, November 4,2008: Ballots must be postmarked by November 4
or dropped off at the Clallam County Courthouse by 8:00 p.m.
PROPOSlnO~LOD~STRICT
PORT ANGELES S~CHNOLoGY LEVY
CAPITAL PROJECTS h l District No. 111 ad.
P Angeles Sc 00 fi ance
d f Directors of ort . roposition to n
The Boar o. N 078.22 concerning a P within the Dis.
opted Resolution ~'gy equipment improve~en~ t to leV'{ the fol.
educational tee~o. 0 would authorize the DiS~ihc. the District in
Th' roposltiOn rt'{ Wlt In , h
trict. is p n all taxable prope , nneetion Wlt
, 55 taxes upo 'd 'ning In cO d'
lOWing exee. . 11 and proVl e trai 11 as prove in
order to acqutre, insta ui ment improvements, a
educational technology eq p
Resolution No. 078-22. . 'LeVY
APl'tox]llll\te f
l-evv/' Rate/$l,OOO 0
Collection Assessed value
YeatS
'Levy
Amount
$1,147,050
$1,150,439
$1,149,830
$1,148,701
$0.32
$0.31
$0.29
$0.27
2008/2009
2009/2010
2010/20n
20n/2011
Should this proposition be: ........ ..0
Approved............ 0
Rejected.................... ...
--'.- "'~ ,,-/. -' -'
Non-Profit Org.
U.S. Postage
PAID
Olympic Mailing
Services
Published by the Port Angeles School District No.l21
216 E. Fourth St. · Port Angeles, WA 98362-3023
ECRWSS
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RT ANGELES
HOOL DISTRICT
November 4,2008
Technology Levy Qs & As
,,' At its meeting on Augost 11, 2008, the Port Angeles School District board of directors
.-===::: approved placing a four-year capital levy for technology on the ballot on November 4, 2008.
: If approved, the levy will collect the following amounts of revenue: $1,147,050 in 2009; $1,150,439 in
2010; $1,149,830 in 2011; and $1,148,701 in 2012.
l" Why does the Port Angeles School District need a technology levy?
.-===::: Schools need funding to provide and maintain a basic level of student access to technology. The state
...... legislature does not regularly fund technology for schools. The district has tried to keep up with the
increasing need for technology using scarce resources from the district's general fund, and by cobbling
together occasional funding from grants. These sources are not adequate to maintain even basic technol-
ogy resources. As a result, district computers and infrastructure are wearing out, and in many cases fail-
ing, as equipment reaches end of useful life.
l" How Will Technology Dol/ars Be Used?
Item Purpose Quantity $ Each Total 0/0
Computers Classroom instruction, student 347 per year $1025 $356,123 32%
learning and projects, network and x 4 years
administration
Installation, Support, Deployment, support of techno 1- $250,000 23%
and Computer Desks ogy, and limited special furniture
to optimize deployment of some
computers in libraries, classrooms
Teacher and Support Staff technology training leverages $225,000 20%
Staff Technology the investment in technology to
Training maximize the benefit for student
learning
Classroom Video Net- Every classroom will have basic $110,000 10%
working Equipment, instructional tools, including docu-
Classroom Projection, ment camera, LCD projector and
and Other Technology sound system
Classroom Printers Replace old inkjet printers with 200 per year $375 $75,000 6%
I networked laser printers - save on x 4 years
per-page printing costs
Server/Storage Replace/upgrade network servers $50,000 5%
Replacement used to run instructional software,
communications (phones &
email), store data and digital files
Wireless Expansion! To allow students and staff to con- All District $40,500 4%
Upgrade nect to the internet with a com- Sites
puter anywhere on school campus
"" VISit Levy News at www.portangelesschools.orgfor more information.
'-==.-::: Ask A Question: levy @portangelesschools.org or by USPO to: Superintendent,
.. Port Angeles School District, 216 East Fourth Street, Port Angeles, WA 98362.
Please remember to vote by November 4, 2008.
10/3/08
.. How will Technology Dollurs Be Distributed?
====:: Utilizing recent enrollment data and a physical count of computers in each building, a plan has been developed
...... specifying how many computers will be replaced in each school to bring each up to the 1:4 computer to student
standard. The table below assumes a portion of each school's computers will be replaced each year. Some
adjustment will be necessary to accommodate individual school circumstances.
School Enrollment 1:4 Target Staff Target Total Annual
3/08 Computers* Replacement
Roosevelt 495 124 45 169 42
Franklin 418 105 44 149 37
Jefferson 298 75 48 123 31
Hamilton 316 79 37 116 29
Dry Creek 426 107 39 146 36
Stevens 613 153 57 210 53
PARS 1289 322 118 440 110
Lincoln 88 22 16 38 10
Total 3943 986 404 1390 347
*Physical Count, June 2008
"" How much tax support is the school district asking for?
Property Value 2009 Estimated 2010 Estimate 2011 Estimated 2012 Estimated
Rate Rate Rate Rate
average in district* $.32 $.31 $.29 $.27
$200,000 $64.00 $62.00 $58.00 $54.00
$215,222* $68.87 $66.72 $62 Al $58.11
$250,000 $80.00 $77.50 $72.50 $67.50
$300,000 $96.00 $93.00 $87.00 $81.00
$400,000 $128.00 $124.00 $116.00 $108.00
-
How much might I pay?
Take your assessed property value and divide your assessment by 1,000. Next, multiply by the esti-
mated rate for 2009-12 ($0.32 for 2009; $0.31 for 2010; $0 .29 for 2011; $0.27 for 2012). This will
be your estimated technology levy payment for each of the four years.
Is a technology levy approved by a simple majority or a supermajority?
The technology levy is a type of "capital levy, available to school districts under Washington law,
which may be used for significant facilities renovations and repairs, and to purchase capital
equipment. Capital levies, like maintenance and operations (M&O) levies, now may be approved in
"" Washington by a simple majority of voters (50% + 1).
==::::: Our Board of Directors is available to answer technology levy questions.
Steve Baxter 360.461.6192 sbaxter(Q),oIvmpus.net
Patti Happe 360.452.8368 p.?ttilH!~@Wavecable.com
Cindy Kelly 360.452.9413 ctkellY(t1J,01ypen.com
Lonnie Linn 360.477.7435 LonnieLinn(lv,olvpcn.com
Nancy McLaughlin 360.452.4550 nimc1(Q),olvmpus.net
.
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DATE:
To:
FROM:
SUBJECT:
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
October 21, 2008
CITY COUNCIL
Glenn A. Cutler, Director of Public Works & Utilities
Port Angeles Proposed Dive Park Presentation
Summary: Mr. Bill Roberds, local diving enthusiast, will make a presentation concerning the
pursuit of the formation of an underwater dive park to be located in the Harbor of Port Angeles.
Recommendation: Listen to the presentation and provide direction to Staff.
Background/Analysis: Mr. Roberds has started an information gathering process with various
government agencies to ascertain the possibilities of developing an underwater dive park located
directly east of City owned property where the "A-Frame" was previously located.
The proposed park would be 950 x 350 feet and cover approximately 7.5 acres.
This proposal has been set forth before the Parks, Recreation & Beautification Commission on July
10,2008. A 6-0 endorsement vote was recorded (one member absent).
The City of Port Angeles Real Estate Committee reviewed the proposal on July 29,2008 and put
forth a positive endorsement.
On August 13, 2008 the Parks & Facilities Oversight Committee reviewed the proposal and also
put forth a positive endorsement.
City Staff has been working with Mr. Roberds to help gamer information to be passed forth to the
City Council for review. Staff is supportive of the dive park proposal and feels it would be of
benefit to both recreational activities in the area and economic development possibilities.
N:ICCOUNCILlFINALIDive Park Presentation. doc
C - 11
C - 12
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CliY OF='
~ORT ANGELES
~
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WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
October 2] , 2008
To:
CITY COUNCIL
FROM:
JERALD OSTERMAN, CITY MANAGER
SUBJECT:
FRIENDS OF THE FIELD HOUSE Presentation
Summary: Mr. James Schouten, Chairman ofthe Friends of the Field House, is requesting City
Council approval for the placement of a 35,000 square foot air-supported structure (the Bubble) on
the City of POJi Angeles owned property of Erickson Park.
Recommendation: For City Council Determination
Background/Analysis: During a special meeting of the Parks Recreation and Beautification
Commission on November], 2007, Mr. Schouten gave a presentation regarding his efforts to
acquire the air-supported recreational facility via a grant from the United States Tennis
Association.
After the presentation and Commission discussion, a motion was made to "endorse this concept
and encourage them to make the presentation to the City Council and make eVel)! effort to bring
this Field House to the City." The motion carried 3-] with one member abstaining from the vote.
At their November i'\ 2007 regular meeting, City Council received a similar presentation from
Mr. Schouten. After the presentation and Council discussion, a motion to "endorse and support
the grant application to be submitted by the YMCA, that the location will be in the jurisdiction of
the City Limits, (fpossible, that the fiscal impacts at this time be limited/or City residents, and the
City Council encourages a cooperative agreement upon receipt 0/ such afaeility".
On November 28,2007 the United States Tennis Association awarded the Clallam County YMCA
the air-supported structure. Since acquisition, the YMCA has formed an advisory group of citizens
(Friends of the Field House) who have actively pursued funding sources and approval for a
designated site for the facility.
On September 18, 2008 Mr. Schouten returned to the Parks, Recreation and Beautification
Commission with a more specific presentation regarding placement of the structure on the City
owned property of Erickson Park.
C - 13
After receiving the presentation, taking public comment and holding Commission discussion, the
following motion was put forth "to deny placement of the bubble at Erickson Park and for the
Friend" of the Field house 10 take a closer look at other options including the Volunteer Field
location. " This motion passed 4-3. .
On September 10,2008 the Lodging Tax Advisory Committee reviewed applications for capital
projects funding. The list of project applications included one by The Friends ofthe Field House
for a $350,000 funding request. Mr. Schouten received comments from the Committee during the
meeting, addressed issues raised and promised to return to the next meeting with additional
information per committee request.
On September 24, 2008 Mr. Schouten returned to the Lodging Tax Advisory Committee with
additional information regarding the Field House funding request. After receiving information and
Committee discussion, the Lodging Tax Advisory Committee moved not to recommend the
Friends of the Field House funding request.
On October 14,2008 Mr. Schouten presented a letter (copy enclosed) requesting City Council to
Approve locating the structure (bubble) on Erickson Park property.
Earlier this year in March, Mr. Schouten was provided with a document entitled "Required City
Processes for Inflatable Field House" (copy enclosed). The document was created as a cooperative
effort between Community and Economic Development and Public Works and Utilities to assist
Mr. Schouten in the various City processes he would be required to navigate in order to obtain
appropriate permitting and use of City property. At this time Mr. Schouten has presented the City
with submission requirements per Section A of the document which are pertinent to use of City
property. He has also requested that the enclosed information materials be included for your .
consideration. All of the permit application and review processes are dependent upon
determination of an acceptable site location for the facility.
Before proceeding any further Mr. Schouten needs a decision from City Council whether the
Erickson Park location is approved or denied.
Enclosures: Letter dated 10/14/08 from Mr. Schouten
Required City Processes for Inflatable Field House
Material submitted by Mr. Schouten
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C - 14
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Date: October 14, 2008
From: Friends ofthe Fieldhouse
To: City of Port Angeles Manager Jerry Osterman, Mayor Braun and Councilmembers
CITY OF PORT ANGELES LAND USE REQEST FOR ERICKSON PARK
For the purpose of locating a 35,000 square foot air-supported recreational structure
(The Field House).
lntroduction
Port Angeles is a fabulous city with an excellent record of providing much needed recreational
opportunities for its residents and visitors; However, many in our population continue to suffer
escalating heath risks due to lack of exercise and inclement weather exacerbates that for much of
the year. While many communities offer indoor recreation centers, economics often limit
development of those in the smaller towns. Weare now in a position to change all that and
broaden the appeal and profile of our entire town, at the same time, with out putting any extra
burden on the tax payers. It isn't very often that our elected officials get to playa roll in an
opportunity as appealing as this.
.
A Free Multi-Use Facility for Port AngeLes
Last fall the community of Port Angeles had the opportunity to submit an application for a free,
35,000 square foot, air supported recreational structure to the United States Tennis Association.
Thanks to a countywide outpouring of support and a 6-0 vote of endorsement by our City
Council, we were fortunate to be chosen from a field of over twenty candidates. We also thank
the YMCA for serving as the lead applicant and for their offer to serve as owner/operator if
asked.
Wide Spread Community Backing for the Project
The structure is currently being stored in a supporter's airplane hanger at Port Angeles Airport.
A group of community minded citizens called Friends of the Fieldhouse, representing
interests from Peninsula College, Port Angeles School District, The Morning Rotary Club,
Peninsula Tennis Club, Port Angeles Youth Soccer, Adult Soccer, Junior Babe Ruth Baseball,
Port Angeles Lacrosse, The Clallam County Family YMCA and the Chamber of Commerce have
been working together to bring this project to fruition for the community benefit.
.
Request To City
We are now, once again, officially requesting partial use of Erickson Park on which to install the
296' x 118' x 40' Community Fieldhouse. This facility will have a preliminary interior layout of
three hard surfaced tennis courts as well as a state of the art, synthetic grass field measuring 140'
x 118'. The multi-sport activities could include soccer, football, futsal, lacrosse, Frisbee, T -ball,
baseball, fast pitch, slow pitch, tennis, volleyball, running and basketball, just to name a few.
These types of facilities have operated successfully in other communities and we are confident,
particularly because the facility is debt-free, that operations are fully supportable through user
fees. Should the City continue its preference for not acting as owner/operator of the structure,
we have fowld a willing operator. The YMCA Board of Directors has preliminarily endorsed
serving as operator if the facility were located at Erickson Park and have included a proposed
contract per City staff's request.
C--\5
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We submit this document in the spirit of cooperation and volunteerism that has resulted in the
construction of the High School tennis courts, Volunteer Park, The Dream Playground, the Skate .
Park and many more projects that have helped make this community so special.
Conclusion
The Friends of the Field House have worked tirelessly over the last ten months in an effort to
enhance our recreational opportunities with only the community's best interest at heart. We have
provided floor plans, site plans, elevations of the entire neighborhood and a land use contract
proposal, as requested by staff, at great expense. We have held an open public meeting which
included direct invites to all surrounding neighbors, as per City staff requirement. We have also
submitted the meetings minutes to what turned out to be very favorable public comments.
We also have unfortunately endured a very flawed review process by The Parks and
Beautification Advisory Commission, in which none of the detailed packet of documents that
were submitted three weeks prior to their meeting, were ever distributed, to any of their
members. That resulted in a very surprising 4-3 vote against our Erickson request and a
suggestion instead, to site the Field House at Volunteer Park, even though it would completely
supplant the use of the baseball community, in spite of the fact that it was developed with all of
their volunteered efforts and funds. That would seem to be an absolute injustice, incapable of our
support. (It is also important to note that one of the dissenting members actually seemed to
support putting it at Erickson, albeit at another more inpractible and obtrusive part of the park.)
The proposed Erickson Park site would occupy an under used area of the park and enhance
parking for all users. It would fit directly in the center of an existing recreational corridor. It
simply would allow placement of a community recreational facility, in a recreational area and
serves the best interests of our residents. While we understand it is a busy time in local
government, we believe it is clearly time for the Council to address this and request that they do
so at their earliest opportunity.
Sincerely,
t~J~
~mes Schouten
Chairman, Friends of the Fieldhouse.
452-8281
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Li2.?/1~/2~08) Jerar~.?sterman - Inflatable Field House Proce~~.doc _______~_~___~____~__..__...______________...____ _________
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4.
5.
REQUIRED CITY PROCESSES FOR
INFLATABLE FIELD HOUSE
All Steps in both Section A and Section B must he completed
SECT10N A - SlTE SELECTION PROCESS
1.
2.
3.
Define use
Evaluate land use issues
Required for use of City property
Proponent must present at least four (4) suitable sites that have been evaluated and vetted
through a public neighborhood process
Proponent must notify property owners within a 300' radius of the site
· Property owners and the general public should be invited to an open community meeting
hosted by the Friends of the Bubble
Meeting intended to education and inform surrounding property owners of the proposal
and the potential for locating the proposed struchlre in the local neighborhood
· Participants should be given opportunity to speak to the proposed locations, and
summary minutes of their comments recorded
A meeting summary should be provided to the City detailing comments received and
gauging the public support and/or opposition for each of the proposed locations
Include in site evaluation other suitable sites located in the general Port Angeles area,
and be outside ofthe Port Angeles city limits
Parks, Recreation and Beautification Commission
· Site Plan
Setbacks
Elevations with homes shown
Occupancy
· Fire Code Compliance
Contract conditions with City
Parking Calculations
· Proposed events and attendance
Other infom1ation/requirements determined necessary and appropriate for Commission
consideration
City Council
NOTE: All Steps in Section A must be completed before Section B - Permitting Process can
begin.
SECTION B - PERMITTING PROCESS
1.
2.
3.
4.
5.
6.
.
Street Vacation - Planning Commission recommendation - Council review
Variance - Board of Adjustment (Height or Lot Coverage)
SEP A Checklist - SEP A Official Determination
Conditional Use Permit (CUP) Application - Planning Commission
Building Permit - Building Official
Exit Plan - Condition of CUP and/or property contract
90 days
30 days
60 days
60 days
2 weeks
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PROPOSED RELD HOUSE AT ERICKSON PARK
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.OB NO.
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~ORTANGE:LE:S
WAS H I N G TON, U. S. A.
Community & Economic Development Department
January 25,2008
James Schouten
4619 Old Mill Road
Port Angeles, W A 98362
RE: Analysis of proposed locations for the inflatable recreation stmcture
Dear M1'. Schouten:
The Department of Community and Economic Development has conducted a preliminary
review ofthe sites proposed for the inflatable recreation structure as requested. Based on
preliminary review, the following issues apply to the proposed structure. Further review will
be completed upon submission of revised site plans for a specific site.
All Sites:
* Currently, all sites being considered are zoned Public Buildings and Parks (PBP).
* The proposed use is considered a 'quasi-public recreation structure or facility' which
is listed as a Conditional Use in the PBP zone. A public hearing before the Planning
Commission will be required. .
* The 40-foot high structure will require a height variance in all city zones unless the
structure can be recessed below the predevelopment grade to meet the 35-foot limit.
* A parking plan will be required in order to determine the required parking. Parking
plan must include estimates of occupancy for all times and activities proposed or
anticipated. .
* All parking facilities must be visually screened from adjacent residential zones.
Parking in PBP currently requires one tree for each ten parking spaces. It is assumed
that trees will be located internal to the parking lot, however, this may be negotiated
to allow trees to be located in other areas.
* AU PBP zoned properties assume the setbacks of the adjacent zone. The city would
be required to establish whicll lot line constitlltes the front/rear and side yards for the
pUJ:pose of designating required setbacks. Once the determination is made, all futuj'e
development must be consistent with the initial determination.
* Conditional use permit applications require SEP A review.
* Conditional use fee = $500.00 and SEP A review = $350.00.
Public Buildings and Parks zoning standards per PAMC 17.40
Minimum Yard and Dimensional Regllirements.
SetLxd:.s: Minimum yard setbacks sha]] be no less than tlie adjacent zoning
requirements, except that in the event the adjacent zone is PBP, setbacks shall
be zer,! (0) fel~l.l\)o structure shall be placed \vjthin ] 5 feet of an alley.
fvjiJ;/iiTIUl1l Lot Coverage: 501%
Max:n:ul1l Buiidi!lg FJeight: 35'.
Phone: 360-417-4750/ Fax 36C-,117-4711
c--\ot
Websi',c: WWw.i;itvofpa.us / Email: slilal!~!:(jwth@ci!vofpa.us
,",r', n_.. -l~rn I n,.".l f'.-,r.,...,I"". \1\//. (:(1')(::'0 n'-)-j7
DesirDl and Landscaping requirements.
A. All outcloOJ' storage areas shall be screened from public view from public rights-of-way
and abutting property by a sight-obscuring fence six (6) feet in height; except sanitation
receptacles associated with mechanized collection. '.
B. All.lighting 011 the site shall be directed or .shaded so as not to shine directly on adjoining
. non-commercial property.
C. A visual screen consisting of solid fencing, landscaping, or other materials, shall be
provided in the yard abutting residentially zoned land. Such a screen shall be to a heigl1tof six
feet. Iflandscaping is used, it shall include evergreen shrubs planted to form a hedge of at least
six feet mature height within three years of the planting date, except that approved vehicle
driveways to an alley shaU not be obstructed; and except that sanitation receptacles associated
with mechanized collection shall not be obstructed.
D. All required parking areas .shall include landscaping of at least one tree for each ten
spaces. The trees shall be of a type appi'oved by the City, at least 2" caliper at planting time, and
placed in a planting area of 10-foot minimum width or diameter.
Specific Site Reguirements
. .
'. I i
The list of sites vilas pl:ovided by the PublicW orks and Utilities Departme nt and does not
constitute Community and Economic Developmerzt consent thai the sites are suitable or capable
of accommodating the proposed structure. .
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Erickson Park:
Surrounding zoning is PEP on the east and west sides and RS-7 on the nOlth and south sides.
Tbecity would determine which lot lines are to be front/rear and side. The 2/3 alley forms the
n01ihboundary of the site and will require a 15-foot setback. . .' ./~
Vacation of the east end of 3rd Street would be required. City is the propelty owner of-adjacent
propeliy.on the north and the YMCA is the property owner of the adjacent property on the south
of 3 rd Street. .
Site constraints may include difficulty in providing adequate screening of the propp sed parking
area. Screening OJ other mitigation of light intrusion onto adjacent residential sites must be
considered.
Shane Parle
Surrounding zoning is RS-7, with the exception of the Y2 block adjacent to the southwest corner
of the parle. The city has not established frontlrear or side designation for this site. Ollce
established, a 20-foot front setback and 7-foot side yai'd setback wo.uld be required (25' front/rear
for RMD).
Site constraints may incl~lde the need to r~move a large number of significant trees to place the
structure and additional parking on this site. Screening or other mitigation of ligbt intrusion onto
adjacent residential sites must be considered.
Volunteer Parle
Surrounding zoning is aU FBP, therefor.e, no setbacks vlOuld be required. The site is generally
level and appears to have adequate area for the structUJ'e. The site currently includes a parking
area.
Site constraints may include FAA reslrictions based on the light emissions from tbe struCture or
concentrati un of activity in close proximity to the ai rport.
Lincoln Parle .
Surrounding zoning is 1'131' '" the west r,nd northwest, RS-'1'r, the cost ilnd north, and is Clailill11 .
COLinty 1<.2, !~.uraIModerale to the soulh. The site contains adequate area io r.)Clce the ~;lTLlcture
(-10
.
.
.
SUc11 that setbacks may not become an issue. Depending on the specific location chosen for the
structure, significant tree removal may be required.
Site constraints may includeF AA restrictionbasec1 011 the light emissions from the structure or
concentration of activity in close proximity to the airport. Based on Washington State
Department of Transportation Aviation Division, Community and Economic Development
Department does not recomrnenclthis site.
Webster Parle
Surrounding zoning is RS-7 to the east, west, and south,:and Commercial arterial to the north.
The city has not established front/rear or side designation for this site.
Site constraint may include the removal of a large number of significant trees to provide
adequate area for the structure and associated parking. Screening or other mitigation oflight
intrusion onto adjacent residential sites must be' considered. '
PUD property near Peninsula College: '
Surrounding zoning is RS-7 to the north, PBP .to the east and south, and RMDto the west. The
city has notestablished fi'ont/rear ,or side designation for this site.
Site constraints may include need to mitigate light intrusion onto adjacent residential sites to the
north. The Sea Breeze project has shown an interest in this.site and coordination with that
project should be considered.
Stevens School: '
Allproperty surrounding Stevens School is zoned RS-7. Adequate site area exists for the
structure. Additional parking would need to be provided. The structure height maybe easiest to
deal with onthis site;due to the recessed topography of the site.
Site constraints would require meeting appropriate buffer setbacks from Big Boy Pond located at
the far west endofthe site. Screening or othei mitigation oflight intrusion onto adjacent
residential sites must be considered.",
, ,
Ple~se feel freeto contact Community and Econoll1ic Development Department staff at 417 -4 7 50
, if you have further questions.
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Tennis Bubble - Questions
1. Parking
Site plan shows 73 parking spaces. Currently there are 34 that will be replaced.
39 new parking spaces created.
12 trees are required, show where they will be located, provide a list of suggested trees
from approved list (medium to large size).
2. Generator
Will the generator require a separate building?
Where will the generator be located?
How will noise be mitigated?
3. Height .~ j 10
How will the building meet the 3JV foot height limit? ....- 7.
No special circumstance about the site exists to warrant a variance.
Light
How will the light from the building be controlled so that off-site impacts are minimized?
Existing use
Will the existing tennis COUlis remain, be removed, modified?
6. Alternative'site-inveStlgation
Has an alternative site been considered? Lincoln Park? Shane Park?
7. Structure
How durable is the structure? Vandalism, age, wind load, loss. of internal air pressure?
How is it tied down? Is it flammable? What color is the skin?
8. What is the actual dimensions of the structure.
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From:
To:
Date:
Subject:
Steve Sperr
West, Nathan
01/08/2008 1:56 PM
Re: Bubble Site Plan
cc: Bonine, Richard; Cutler, Glenn; Johns, Scott; Madsen, Mark; Roberds,,,.
Nathan,
The two biggest issues I see as far as Engineering is concerned is Parking and Stormwater.
(1) Parking, i.e. adequate parking. Someone will have to do a parking needs analysis, which may result in the need for
additional off-street parking in the area (NE corner of 4th & Francis?). In addition to the cost for parking improvements "on
site", the 2/3 alley between Francis and Race will likely need to be dug out and repaved. What will be the capacity of the
structure? Are there going to be events that have a large impact on adjacent streets on a regular basis?
(2) Stormwater. That's a lot of new impervious surface, which will require massive storage (probably under the parking
lot(s), and potential upgrades to existing stormwater infrastructure offsite. If stormwater is directed west to Francis, it will
go into Peabody Creek at 3rd, if it drains east to Race, it will go into the harbor at Francis St Park. The latter is probably my
preference (because volume discharge should not be a concern in the saltwater vs. a creek), but I don't know the capacity
of the piping in either direction.
I'm sure there is more, such as provision of other utilities, but those two came to mind as the most critical once I had a few
minutes to think about it.
> > > Nathan West 1/2/2008 11: 11 AM > > >
Attached, please find a draft site plan for the bubble as proposed by Jim Shouten. Please do your best to anticipate any issues,
problems, or applications that will need to be conSidered for the proposal prior to the January 9th meeting.
Thanks
Nathan
( ~26
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From:
To:
Date:
Subject:
Nathan West
Scott Johns
01/17/20087:50 AM
Fwd: Re: Alternate Fieldhouse site info request
.
Scott,
Please provide the permitting information discussed below. Lets discuss specifics when you have an opportunity. Note the Jan 25
deadline.
Thanks
Nathan
>>> Nathan West 1/17/2008 7:48 AM >>>
Hi Jim,
Thank you for the email. I will get you pertinent zoning and permitting information on the sites you mention below. I cannot
provide actual site plans, but, will rather provide City GIS maps (l1X17) showing topography, zoning, easements, and setbacks for
each of the sites.
I would encourage you to evaluate as many sites as possible narrowing down to 3 or 4 alternatives on which you conduct a public
site selection process. I should clarify that this process would facilitate utilizing City owned property rather that satisfying permit
requirements.
I am copying this message to Mark and Glenn in hopes that they will provide any additional sites for evaluation. As I will be
responsible for permitting components of the project it is not appropriate for me to suggest specific sites, I am sure you
understand.
Considering our Department's pending workload I anticipate having these maps by the end of next week (January 25). In the
meantime if you need assistance with any other components of the project please let me know.
Nathan
.
Nathan A. West, AICP
Deputy Director
Community & Economic
Development Department
City of Port Angeles
(P) 360.417.4751
(F) 360.417.4711
>>> "James Schouten" <millcreekconst@lhotmail.com> 1/16/20084:28 PM >>>
Hi Nathan,
The Friends of the Fieldhouse group would like to request what ever information, that city staff feels would be relevant in helping us
evaluate additional site possibilities at Lincoln Park, Volunteer Field, Shane Park, Erickson Park, Webster Park and in particular the
site just west of the college parking lot and between Lauridson Boulevard and Park Ave. We would also certainly like to know if by
chance there is any other city owned area that may also warrant consideration. We hope that the information that can be provided
would include site plan, topography, zoning, easements, set backs, etc.
Thank you very much in advance for you assistance and do you have an estimated time frame needed to be able to address this
request?
James Schouten
360-460-6268
.
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.
.
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D- RING PATCH - SHOP
INSTALLED OR FIELD LOCATED
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EXTERIOR FABRIC
EXTERIOR
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TYP. CHAIN MOUNTED LIGHT
NOT TO SCALE
THIS DRAWING INCLUDING THE INFORMATION, DATA AND DESIGN IS CONFIDENTIAl AND ll-JE PROPER1Y OF B/RDAIR INC.
IT IS NOT TO BE COPIED, REPRODUCED OR ITS CONTENTS DIVULGED WITHOUT THE WRIITEN PERMISSION OF BIRDAlR INC.
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SECTION "A-A"
REVISED N-lCIIOO REOUIREMElI1S
Al.lJUSllD rOUlf'~ENJ LOCAl 1011
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(,ffi["~'- -:.-1---- - "l~Ilr.RST. N.Y. 14221. U.S.A.
1 __ __. VIP _-41-01.1-01 UIl( H.lI':'~'!: ~~-rdJ-9~ rt.;J. 71C.-('J}-9S~
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.
.
.
REQUIRED CITY PROCESS FOR
INFLATABLE FIELD HOUSE SITING
Parks~ Recreation and Beautification Commission
Submittal 8/25/08
For Commission meeting scheduled for 9/18/08 - on consideration of an Erickson Park land
use agreement to erect an air supported, community field house structure.
Site Plan - attached
Setbacks - 15' -0" minimum from alley and 0' -0" from Francis Street, per Planning Dept.
Elevations with homes shown - attached along with a satellite photo with proposed structure super
imposed.
Occupancy - 100
Fire Code Compliance - Fire code exempts air supported, sport structures from fire sprinkler \!J l~(
system requirements. Fabric surpasses flame test requirements.
Proposed Contract conditions with City - attached ~
Parking Calculations - I space per every three occupants equals 33.3 spaces. Proposed site plan \j if ~ . '1
allows for a total of73. This represents an increase of38 spaces to the current parking configuration. (
(There is also the potential for overflow parking use at the Civic Field lot.)
Proposed events and attendance - This facility will have a preliminary interior layout of three hard
surfaced tennis courts as well as a state of the art, synthetic grass field measuring 140' x 118'. The
multi-sport activities planned include soccer, football, futsal, lacrosse, Frisbee, T -ball, baseball, fast
pitch, slow pitch, tennis, volleyball, running and basketball, just to name a few. Planned events
include everyday use, organized leagues and tournaments for many of these activities. Attendance
will be based on participants, friends and family only.
Other information/requirements determined necessary and appropriate for Commission
consideration - Minutes from open meeting held at city hall to acquire public input on site
preferences.
Respectfully submitted by,
f~~vtJJ~-
f5ames Schouten
Chairperson, Friends of the Fieldhouse
360-460-6268 cell
360-452-828 J office
!ni ilcrcckcol1st@hotmail.com
C .........
. --5<-
Inflatable Field House submission review August 29, 2008
Items required for use of city property
* Proponent must present at least four (4) suitable sites that have been evaluated and vetted
trough a public process.
o The Committee did investigate several locations, including Lincoln Park, Stevens
School, PUD property near Peninsula College, Peninsula college property,
Volunteer Park, Shane Park, Jesse Webster Park and Erickson Park. All areas
were evaluated for several qualities to the point of elimination. Shane Park, Jesse
Webster Park, and Erickson Park remained on the table for discussion at the
public meeting. Erickson Park rose to the top of the list as the preferred site for a
number of reasons, including available site area needing the least preparation,
having a central location, existing restrooms available, etc.
* Proponent must notify property owners within a 300' radius of the site.
o The letter submitted by the proponent indicates that notice of meetings was hand
delivered by volunteers to all locations within 300' of each site prior to the public
meetings.
* Property owners and the general public should be invited to an open community meeting
hosted by the Friends of the Bubble.
* Meeting intended to educate and inform surrounding property owners of the proposal and
the potential for locating the proposed structure in the local neighborhood.
* Participants should be given opportunity to speak to the proposed locations, and summary
minutes of their comments recorded.
* A meeting summary should be provided to the City detailing comments received and
gauging the public support and lor opposition for each of the proposed locations.
o A public information meeting was held on Tuesday March 25, 2008.
o Comments from several citizens were summarized and submitted to the city.
* Include in site evaluation other suitable sites located in the general Port Angeles area, and
be outside of the Port Angeles city limits.
o Evaluations were made of several potential locations. See above comments.
Parks, Recreation and Beautification Commission
* Site Plan: A site plan for Erickson Park location is included in submittal. One plan at
small scale, and one at larger scale showing the entire area of Erickson Park
* Setbacks: No setbacks are indicated on the site plan. PBP zoning takes on adjacent zone
setbacks. Adjacent to the n011h is RS-7, and building is setback by the distance of the
parking area, presumably 20 feet. All other sides of the structure are adjacent to PBP
zoned areas and meet setback requirements.
* Elevations with homes shown: A scaled graphic illustrating the height of the proposed
structure and surrounding buildings is included.
* Occupancy: A letter from Ken Dubuc detailing occupancy loads was submitted.
* Fire Code Compliance: See above.
* Contract conditions with the City: A contract proposal was submitted.
* Parking calculations: The site plan shows 73 parking spaces. P AMC requires 33
spaces (1 per 3 occupants stated by applicant). An increase of 38 spaces over existing
parking.
* Proposed evcnts and attendance: A detailed list of interior use breakdown and
expected uses is included.
* Other information I requiremcnts determined necessary band appropriate for
consideration: A cbronology of events leading up to present was included. Funding
breakdown is included,
.
.
.
C~31
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FORTANGELE:S
VV ASH' N G TON, U. S. A.
FIRE DEPARTMENT
August 21,2008
.."'I..;r'
Jim Schouten
46 19 Old Mill Road
Port Angeles, W A 98632
~. ".
., "
Jim,
Tills letter is in response to your request for clarification of the fire code requirements for
the proposed air-supported structure.
Based upon the information provided, tills structure, as proposed, would be considered an
A-4 Occupancy as defined in the International Building Code:
A-4 Assembly uses intended for viewing of indoor sporting events and
activities with spectator seating including, but not limited to:
Arenas
Skating rinks
Swimming pools
Tennis courts
. " ... '....
....
.. . , .
The International Building and Fire Codes both specify the fire protection required in
structures. The International Fire Code (IFC), Section 903.2.1.4 states:
-' -,~.~..., ,-'.,
903.2.1.4 Group A-4. An automatic sprinkler system shall be
provided for Group A-4 occupancies where one of the following
conditions exists:
1. The fire area exceeds 12,000square feet;
2. The fire area has an occupant load of300 or more; or
3. The fire area is located on a floor other than the level of exit
discharge.
Exception: Areas used exclusively as participant sports areas where
the main floor area is located at the same level as the level of exit
discharge of the main entrance and exit.
'.
102 Ef.\~;T !::IFTI-I ~,TREET '" PORT ANGEl ic:S, WA 98362-3014
PIIONE; 300-417-4b5'0 ') 'AX; 360-417-4059'" E-MAIL: ;..Jfire@ciLyorpa.us
c - 3 S
Jim Schouten
Page 2
August 21, 2008
.
The IFC Commentary expands on this section by stating:
Commentary Section 903.2.1.4
Group A-4 occupancies are assembly uses intended for the viewing of indoor sporting
events and activities such as arenas, skating rinks and swimming pools. The ,occupant
load density may be high depending upon the extent and style of seating, such as
bleachers or fixed seats, and the potential for standing-room viewing.
When any of the three listed conditions are applicable, an automatic sprinkler system is
required throughout the fire area containing the Group A-4 occupancy and in all floors
between the Group A occupancy and exit discharge. Similar to Group A-3 occupancies,
the participant sport areas on the main floor of Group A-4 occupancies are exempt from
the sprinkler system requirement (see commentary, Section 903.2.1.3).
Commentary Section 903.2.1.3
The exception exempts the participant sport area of Group A-3 (and A-4) occupancies
from automatic sprinkler requirements because these areas are typi<;ally large open spaces
with relatively low fuel loads. The exception includes onlv the participant sports area,
such as an indoor swimming pool or the court area of an indoor tennis court.
.
rBased upon these code provisions, it is the position of the City of Port Angeles that this structureJI
can be erected and used as proposed as an indoor sports facility. Occupancy of the structure
t would be limited to the participants engaged in the sports activities and a reasonable number of
0tanding spectators. Any addition of seating, concessions or anything other than tbe limited
number of standing spectators noted above would require that the structure be equipped with an
approved automatic fire sprinkler system.
Use of the structure for any purpose other than participant sports would require that the structure
be equipped with an approved automatic fire sprinkler system.
I hope that this helps. IfI can provide additional assistance, please do not hesitate to contact me.
Sincerely,
~
,Ken Dubuc, Assistant Chief/Fire Marshal
Port Angeles Fire Department
.
c. -- 3 ~
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CONTRACT PROPOSAL
NORTHWEST CORNER ERICKSON PARK
IN EXCHANGE FOR THE IMPROVEMENTS TO THE LAND ITEMIZED ON
ATTACHED EXHIBIT A, TO BE CONSTRUCTED AT NO COST TO THE CITY OF
PORT ANGELES, AND THE ENHANCED RECREATIONAL OPPORTUNITIES TO BE
PROVIDED TO THE CITIZENS OF PORT ANGELES, THE CITY OF PORT ANGELES
AGREES TO PROVIDE TO THE CLALLAM COUNTY FAMILY YMCA, THE
EXCLUSIVE USE OF THAT PORTION OF THE LAND LOCATED AT ERICKSON
PARK BOUNDED BY FRANCIS STREET ON THE WEST, 3RD STREET EXTENSION
ON THE SOUTH, THE SKATE PART ON THE EAST, AND THE 2ND STREET-3RD
STREET ALLEY ON THE NORTH, FOR A PERIOD OF 25 YEARS PLUS AGREED
UPON EXTENSION OPTIONS.
IN CONJUNCTION WITH DEVELOPMENT OF THE SPECIFIED
. IMPROVEMENTS ON THE PROPERTY, THE YMCA SHALL BE PERMITTED TO
PLACE (SUBJECT TO BUILDING CODE AND OTHER APPLICABLE PERMIT
REQUIREMENTS) AN AIR SUPPORTED "FIELD HOUSE" STRUCTURE ON THE
PROPERTY. THE EXPENSE OF THE IMPROVEMENTS TO THE LAND AND THE
PLACEMENT OF THE "FIELD HOUSE" STRUCTURE SHALL BE BORN BY THE
YMCA WHICH SHALL SEEK HOTEL-MOTEL TAX MONIES TO HELP DEFRAY THIS
COST. THE YMCA'S OBLIGATIONS UNDER THIS AGREEMENT ARE SUBJECT TO
RECEIPT OF SUCH FUNDS. THE YMCA WILL OPERATE THE FIELDHOUSE
STRUCTURE AT ITS SOLE COST AND EXPENSE. THE OPERATING BUDGET
SHALL INCLUDE ANNUAL CONTRIBUTIONS INTO A RESERVE FUND TO COVER
THE COST OF REMOVING THE FIELD HOUSE STRUCTURE AT THE END OF ITS
USEFUL LIFE. THE IMPROVEMENTS TO THE LAND SHALL REMAIN THE
PROPERTY OF THE CITY OF PORT ANGELES.
.
C ')
--.) 7
Friends of the Fieldhouse
Public Information Meeting Minutes
Tuesday March 25, 2008
Call to order: 6:30 p.m.
Jim Schouten, Chairman ofthe Friends ofthe Fieldhouse Committee, welcomed
everyone and explained that it was recommended by the City Council's subcommittee on
Community and Economic Development that the Fieldhouse Committee hold a public
meeting to review the possible sites for locating the "Bubble". This meeting is felt to be
another critical step in the process of encouraging the Council to agree to locate the
structure in one of the city owned park areas and judge the public's preference for
location.
The "Bubble" would be a full multi-use facility. 47% of the surface would be a covered
with a proposed synthetic product for field use and the remaining area would be covered
with a hard surface that could be used for tennis, pickleball, basketball, etc.. A sample of
the field surface product was available for viewing.
Summary of Fieldhouse Progress To Date
10/24/07 Received the application from the United States Tennis Association for a free,
slightly used, state ofthe art 296' x 118' x 40' air supported structure.
10/30 - 11/7/07 Received endorsements from Port Angeles Schools, Peninsula College,
Morning Rotary, Clallam County Commissioners, Peninsula Tennis Club.
11/1-7/07 Received:
. YMCA Board approval to act as the lead non-profit applicant
. Parks and Recreation Advisory Commission endorsement by a vote of 3 - 1.
. City Council unanimous vote of endorsement.
11/29/07 Received notification of being the winning applicant from over twenty other
communities.
01/09/08 Had a pre-application meeting with all pertinent city staff members and was
instructed to do a complete site review of all potential sites and submit a formal request
for site determination.
02/05/08 Received last truck load of structure components and have stored in Port
Angeles.
02/25/08 Completed our site review proposal and submitted it to city staff.
02129/08 Received letter from Nathan West, CEDC Deputy Director stating that the
City Council's subcommittee on Community and Economic Development is
recommending that we hold an open public meeting to gauge support for each of the
potentia! sites.
.
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C--3o'
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Funding Breakdown
. The estimated $700,000 structure was awarded free and clear. Life expectancy is
at least 30 years.
. $160,000 of private donations have already been made for the fieldhouse.
. Over $100,000 of in-kind labor and materials have been offered.
. A commitment of $50,000 per year for seven years has already been granted by
the Lodging Tax Advisory Committee and approved by the City Council for an
earlier Fieldhouse development proposal. There are new guidelines just
implemented by the state and the status of applying the previously committed
funds for this project is unclear.
. With a preliminary rough estimate of $550,000 development expense, and if the
Lodging Tax Funds are reallocated, the project could be close to being fully
funded.
The structure is 4 years old, was used for one year and has been in storage for three years.
It is believed to have a life expectancy of at least 30 years.
The Port Angeles Parks & Recreation mission statement includes:
"We are dedicated to deliver balanced, comprehensive and high quality programs and
services for residents and visitors alike. Facilities and programs are designed and
operated to provide opportunities which enrich the physical, mental and spiritual life of
all citizens. "
Many continue to suffer escalating heath risks due to lack of exercise.
The Clallam County Board of Health, Vice chaired by Jeanette Stehr-Green has
established new initiatives in response to the rising obesity rates among adults and
adolescents in Clallam County. The taskforce (comprised of representatives from
schools, medical providers, parents, community organizations and others) primarily
focuses it's efforts on developing exercise programs. They are now trying to combat
the rise with proven public health interventions available to improve nutrition and
increased exercise.
Weather has always been a limiting factor and the Fieldhouse would really expand
exercise activities.
Current envisioned uses include activities involvina:
. Football
. Flag Football
. Baseball
. T -ball
. Slow pitch
- Senior Softball
. Fast pitch
. Lacrosse
. Soccer
. Futsal
. Tennis
. Pickleball
. Basketball
. Volleyball
. Track and field sports
. Jogging
2 C-.59
Sites Eliminated from Consideration for Location of the Community Fieldhouse:
Lincoln Park - Jim Schouten
The Community and Economic Development Committee had concerns regarding aviation .
standards in regard to height limitations and does not recommend this site. For that
reason, this site was no longer considered.
Stevens School - Jim Schouten
"The Port Angeles School District is not in a position to locate a facility on school district
property at this time. The school district is currently undergoing a long-use facility
planning review that is expected to take two years to complete".
PUD Property - Jim Schouten
The PUD owns a 5-acre parcel on Lauridsen Blvd. immediately west 0f Peninsula
College. PUD commissioners are not able to make a decision regarding use of the
property at this time due to other pending proposed uses which may take 3-5 years to
determine.
Peninsula College - Jim Schouten
Peninsula College, though interested, does not have any available space at this time.
V olunteer Park - Dave Johnson
Pros
. Locating away from residential area lowers visual intrusion
. Has existing parking
. Has existing restrooms
. Generally level-adequate area for siting
Cons
. The area was developed by volunteer labor for use by youth baseball and is
heavily used for baseball and soccer
. Is also used by youth soccer and the high school teams
. Security could be an issue
. FAA restrictions could prevent use due to proximity to the airport. 35 foot height
limit.
. Usage may be lower due to being not centrally located
. Neither the city nor any other agency is willing to own or operate the facility at
this site.
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Sites Still Under Consideration for Location of the Community Fieldhouse:
Shane Park - Gene Turner
Fieldhouse could be located just east of the restrooms and the existing ball fields.
Pros
o It would be hidden from view from most of the houses by trees. Low profile.
. Restrooms already exist
Cons
" Security is a major issue as it is highly wooded and could be a safety issue for
night tirne use.
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. Drainage could be costly as the area is a swamp for several months of the year.
. Topography is unlevel and would be costly to deal with
. Trees would need to be removed not only to fit the structure but also so they
wouldn't fall on the structure and to create additional parking.
. Neither the city nor any other agency is willing to own or operate the facility
at this site.
. Vandalism could be an issue since it would be surrounded on three sides by trees.
. Would need to create more parking
. Would be a much more expensive site to work with.
Jesse Webster Park - Dennis Yakovich
Pros
. Convenient location that could become the west end of the recreation corridor
. Room to accommodate structure, including parking, and still leave more than
Y:z of the trees untouched
. The remaining treed area, likely on the north end, could serve the same
function as the existing park that is currently under utilized
. Close enough to the yMCA that they might agree to manage the facility
. Parking could also benefit the camp Fire clubhouse
. Room to screen the structure on all sides
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Cons
. Cutting the trees is an emotional issue that may not be overcome.
. Cost of stump and debris removal will increase site development costs
. Restrooms would likely be required increasing costs over the other 3 sites that
already have restrooms
Erickson Park - Jim Schouten
Pros
. Physically able to accommodate the structure and the grades are very compatible
. Existing usage of site area is fairly minimal so it wouldn't be displacing other
groups.
. Additional parking provided could better serve all users of the park.
. At the center of the recreational corridor and would be very convenient for
families juggling multiple activities and interests.
. Restrooms already exist
. We have a willing owner and operator only this location.
Public Comment
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Steve Chamo. President. YMCA Board of Directors
If the City determines that the field house belongs at Erickson Park and the necessary
wherewithal can be found to cover the cost of erecting it there (and it appears from the
Friends of the Field House presentation this evening that they are well on their way), the
YMCA will, 011 behalf of the community, own and operate the field house as a rnulti-use
facility without seeking-{)r accepting-an operating subsidy from the City.
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It should be clear that the Y is not committing itself to the payment of capital costs-
beyond the donations it holds in trust. The Y is committing itself to absorbing all costs
associated with operation. It is my understanding that the last Friend's meeting
concluded that it is their unstated position that the City taxpayers (as opposed to the
City's tourists who pay the H&M tax) would not be asked to bear construction costs,
beyond any waiver of permitting and application fees.
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Jack Heckman
Jack attended school in Pullman where they were able to utilize a "bubble" for practicing
Football and baseball infield while the other end was being used for tennis and track team
was running around the perimeter and it was fantastic. Jack also stressed that it was a
quiet facility and noise was contained. He finished with his endorsement of the project at
Erickson to help get the kids off the couch and moving.
Dorothy Phillips
Dorothy stated that she lives across from the Camp Fire clubhouse and feels the bubble
would ruin the ambiance of the Webster Park and destroy the nature of its use it located
there and that the park is used by people with dogs or just relaxing reading or playing
music. She was concerned that flyers did not reach everyone in her neighborhood* and
ended by saying she would endorse the bubble being located at Ericksen park.
Dave Farrington, Head Coach, P A high School Lacrosse Team
A covered practice field would be a huge benefit to area teams, but more importantly, we
have a lot of kids not involved in any activities. This would address the obesity concerns
by offering kids activities in a dry environment. Port Angeles is the only city/town in the
state of Washington to not have a youth and middle school lacrosse program and the
fieldhouse would be a huge help in changing that.
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* The YMCA sent staff members out to distribute flyers to people who lived within 300
feet of any site. The flyers were actually distributed twice as an incorrect date was listed
on the first flyer. It should be noted that no flyers were distributed in the Volunteer Park
area as no houses were within 300 feet of the site.
Janice Labeau (?)
Janice is the mother of a daughter who plays both lacrosse and soccer. She stated that
Civic Field is often a swamp for both the soccer and football seasons. She added that we
need to get the kids off the couch and the parents need to be involved. She ended by
stating that she felt Erickson Park was the best choice due to its proximity to the Y and
told the committee to "Go for it"
Roger Wheeler, Port Angeles Babe Ruth Baseball
Roger said that Volunteer Field was cleared with volunteer labor for and by the baseball
community. There are currently 10 teams using the practice field at Volunteer as it is the
only place dry enough to play and eliminating the field area required to site the bubble
there would be unacceptable. Roger is in support ofthe project at Erickson and feels it
would help take the load off of Civic Field and then the city could look at optional field
surfaces for Civic. He added that the FAA held the flag pole at Volunteer to 35 feet. .
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Doreen Stevens
Dorothy said she knows that kids need to "get off their duffs" and learn to be together.
Her worry is that she is on a fixed income and that the city may raise her taxes to help
pay for the structure. Dorothy lives near Civic field and concerned about noise and
vandalism. She is in support of the Volunteer Park site.
Dick Goodman
Dick's children all played soccer and the season were cold, muddy and miserable. He
feels an enclosed fieldhouse would be a wonderful idea. Vandalism is a problem but it
could happen at any site to any facility. It's a small problem and shouldn't hinder
progress. "I pay taxes and I wouldn't mind paying more for this".
Chuck Matheny
Chuck has played tennis here in Port Angeles forever and feels he would have done better
at state if he had more opportunity to practice and knows all the student athletes would
benefit from it at Erickson. He feels we should build it for the kids.
Mike Vanderslice, TEAM Program Director, YMCA
Mike felt he wanted to clear up some statements that he had read recently in the paper.
The YMCA administers the fieldhouse funds and has received $160,000 to date for the
cause.
The YMCA and Friends of the Fieldhouse are offering bring an almost $1,000,000 asset
to the community and the City should be thrilled.
.
Orian Jones, Student, Port Angeles High School, Lacrosse Player,
Orian plays Lacrosse and track and in the off-seasons has no place to go to practice. He
went to Jefferson School field but was asked to leave as it was a liability. He felt the kids
would have a better chance at doing better in their sports, and in turn getting scholarships,
if they could practice year round.
Dennis Yakovich
Dennis has been on the Friends of the Fieldhouse committee and has watched it blossom
so that now we have a problem anyone would love to have. They have so many user
groups interested that scheduling could become a problem. This is a facility that has the
potential to already have half of it's funding without even beginning to really fund raise.
Every user group that puts something in to it will get something out of it.
Dick Chambers
Dick said he felt the committee had tremendous leverage with the money already raised.
We don't often see opportunities like this come along and with the in-kind and monetary
gifts already pledged. The government is always wasting dollars and should step up to
leverage what the citizens have already raised.
.
Jim Schouten then thanked everyone for their comments and reiterated that this
fielclhouse could bring revenue to our community from a broad range of special
toumament and invitational events at time of year when visitor traffic is at its lowest, as
well as provide a huge year round recreational opportunity to our residents. Hopefully the
City Council will see the benefits that this could bring and officially endorse locating the
Fieldhouse ;It Erickson Park.
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DATE:
To:
FROM:
SUBJECT:
FORTANGEtES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
October 21,2008
CITY COUNCIL
YVONNE ZIOMKOWSKI, FINANCE DIRECTOR
IDENTITY THEFT PREVENTION PROGRAM
Summary: The City of Port Angeles must comply with Red Flag Rules implementing section 114
and 315 of the Fair and Accurate Credit Transactions Act of2003. Under the Red Flag Rules,
every creditor that offers or maintains covered accounts must develop and implement a written
Identity Theft Prevention Program. Compliance with the rule becomes mandatory on November 1,
2008.
. Recommendation: Staff recommends that City Council approve the attached resolution.
.
Backeround / Analvsis: Rules implementing section 114 and 315 of the Fair and Accurate Credit
Transactions Act of2003 were published in November of2007. Under these Red Flag
Rules, every creditor that offers or maintains covered accounts must develop and implement a
written Identity Theft Prevention Program that is designed to detect, prevent, and mitigate identity
theft in connection with the opening of a covered account or any existing covered account.
The rules also require users of consumer reports to develop reasonable policies and procedures to
apply when they receive a notice of address discrepancy from a credit reporting agency.
The City has created an Identity Theft Prevention Program (see attached) designed to identify
events that indicate the potential for identity theft and incorporate reasonable steps to prevent the
occurrence of identity theft. The Program also includes steps to mitigate any potential harm
caused by identity theft. Staff will be available to make a presentation regarding this Program.
It is recommended that Council approve the resolution
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THE ClTY' OF
~' .~. . BtJjt~. .'. '.. 61~TEi."itS
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WAS H m N GUT 0 N, U. S.
IDENTITY THEFT PREVENTION PROGRAM
Purpose
TIns Identity Theft Prevention Program is designed to aid in the detection, prevention and mitigation of
identity theft in connection with the opening of a Covered Account or an existing Covered Account
and to provide for continued administration of the Program in compliance with Part 681 of Title 16 of
the Code of Federal Regulatiol1simplementing Sections 114 and 315 of the Fair and Accurate Credit
Transactions Act (FACTA) of2003.
Definitions
1. For purposes of this Program, the te1ID "Identity Theft" means a fraud committed or attempted
using the identifying information of another person without authority.
2. For purposes of this Program, the term "Covered Account " means (1) an account that a [mancial
institution or creditor offers or maintains, primarily for personal, family, or household purposes that
involves or is designed to pelmit multiple payments or transactions, such as a credit card account,
mortgage loan, automobile loan, margin account, cell phone account, utility account, checking account,
or savings account; and (2) any other account that the financial institution or creditor offers or
maintains for which there is a reasonably foreseeable risk to customers or to the safety and soundness
of the financial institution or creditor fl.'om identity theft, including fmancial, operational, compliance,
reputation or litigation risks .
3. For purposes of this Program, the term "Red Flag" means a pattern, practice, or specific activity
that indicates the possible existence of identity theft.
4. For purposes of tins Program, the term "Identifying Information" means any name or nmnber tI1at
may be used alone or with any otI1er information to identify a specific person; this includes name,
social security number, date of birth, official state or government issued driver's license or
identification nmnber, alien registration number, govemment passport, and employer or tax
identification number.
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Exhibit "A"
The Program
This Program includes policies and procedures to:
1. Identify relevant red flags for covered accounts;
2. Detect red flags;
3. Respond appropriately to any red flags that are detected to prevent and mitigate identity theft;
4. Ensure the Program is updated periodically to reflect changes in risks to customers and to the safety
and soundness of the creditor fl.'om identity theft. The program shall, as appropriate, incorporate
existing policies and procedures that control reasonably foreseeable risks; and
5. Provide for continued administration oftlle Program.
Identification of Relevant Red Flags
The following events/occurrences reasonably indicate the potential for identity theft and are considered
"Red Flags" for purposes of this program:
1. Alerts, notifications, or other warnings received from consumer reporting agencies or service
providers, such as fraud detection services:
a. A fraud or active duty alert is included with a consumer report.
b. A consumer reporting agency provides a notice of credit freeze in response to a request for. a
consumer report.
c. A consumer reporting agency provides a notice of address discrepancy.
d. A consumer report indicates a pattern of activity that is inconsistent with the history and usual
pattern of activity of an applicant or customer, such as:
i. A recent and significant increase in the volume of inquiries;
ii. An unusual number of recently established credit relationships;
iii. A material change in the use of credit, especially with respect to recently established
credit relationships; or
iv. An account that was closed for cause or identified for abuse of account privileges by a
financial institution or creditor.
2. The presentation of suspicious documents, such as:
a. Documents provided for identification appear to have been altered or forged.
b. The photograph or physical description onthe identification is not consistent with the
appearance ofthe applicant or customer presenting the identification.
c. Other information on the identification is not consistent with information provided by the
person opening a new covered account or customer presenting the identification.
d. Other infOlmation on the identification is not consistent with readily accessible information that
is on file.
e. An application appears to have been altered or forged, or gives the appearance of having been
destroyed and reassembled.
3. The presentation of suspicious personal identifying information, such as:
a. Personal identifying information provided is inconsistent when compared against external
information sources used by the City of Port Angeles.
i. The address does not match any address in the consumer repOlt; or
ii. The Social Security Number (SSN) has not been issued, or is listed on the Social
Security Administration's Deaili Master File.
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b. Personal identifying information provided by the customer is not consistent with other
personal identifying infonnation provided by the customer. For example, there is a lack of
correlation between the SSN range and date of birth.
c. Personal identifying information provided is associated with mown fraudulent activity as
indicated by internal or third-party sources used by the City of Port Angeles For example:
i. The address on an application is the same as the address provided on a fraudulent
application; or
11. The phone number on an application is the same as the number provided on a fraudulent
application.
d. Personal identifying information provided is of a type commonly associated with fraudulent
activity as indicated by internal or third-party sources used by the City of P0l1 Angeles. For
example:
i. The address on an application is fictitious, a mail drop, or a prison; or
ii. Phone number is invalid, or is associated with a pager or answering service.
e. The SSN provided is the same as that submitted by other persons opening an account or other
customers.
f. The address or telephone number provided is the same as or similar to the account number or
telephone number submitted by an unusually large number of other persons opening accounts
or other customers.
g. The person opening the covered account or the customer fails to provide all required personal
identifying information on an application or in response to notification that the application is
incomplete.
h. Personal identifying information provided is not consistent with personal identifying
information that is on file with the City of Port Angeles.
1. If the City of Port Angeles uses challenge questions, the person opening the covered account or
the customer cannot provide authenticating infonnation beyond that which generally would be
available from a wallet or consumer report.
4. The unusual use of, or other suspicious activity related to, a covered account:
a Shortly following the notice of a change of address for a covered account, the City of Port
Angeles receives a request for the addition of authorized users on the account.
b. The customer fails to make the first payment or makes an initial payment but 110 subsequent
payments.
c. A covered account is used in a manner that is not consistent with established patterns of
activity on the account. There is, for example:
i. Nonpayment when there is no history oflate or missed payments;
ii. A material increase in the use of available credit;
iii. A material change in purchasing or spending patterns;
d. A covered account that has been inactive for a reasonably lengthy period of time is used
(taking into consideration the type of account, the expected pattern of usage and other
relevant factors).
e. . Mail sent to the customer is returned repeatedly as undeliverable although transactions
continue to be conducted in cOlmection with the customer's covered account.
f. The City of Polt Angeles is notified that the customer is not receiving paper account
statements.
g. The City of POlt Angeles is notified of unauthorized charges or transactions in connection
with a customer's covered account.
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5. Notice from customers, victims of identity theft, law enforcement authorities, or other .
persons regarding possible identity theft in connection with covered accounts held by the City
of Port Angeles:
a The City of Port Angeles is notified by a customer, a victim of identity theft, a law
enforcement authority, or any other person that it has opened a fraudulent account for a
person engaged in identity theft.
Detection, Prevention and Mitigation
1. Detection: In an effort to ensure proper detection of any Red Flags, all customers (consumers)
must provide at least the following information/documentation before any new covered account
will be opened:
a. Full Name;
b. Date of birth (individual);
c. Address, (a residential or business street address for an individual; for an individual who
does not have a residential or business street address, an Army Post Office CAPO) or Fleet
Post Office (FPO) box number, or the residential or business street address of next oflcin or
of another contact individual; or for a person other than an individual (such as a
corporation, partnership, or trust), a principal place of business, local office, or other
physical location; and;
d. Identification number, which shall be: (i) For a U.S. person, a taxpayer identification
number or government issued photo ID; or (ii) For a non~U.S. person, one or more of the .
following: a taxpayer identification number; passport nunlber and country of issuance; alien
identification card number; or number and country of issuance of any other government-
issued document evidencing nationality or residence and bearing a photograph or similar
safeguard.
For any account holder of a covered account for which the above information is not already on file
at the City of Port Angeles, the customer will be contacted within a reasonable period oftime after
discovering the missing information to obtain the necessary information.
2. Preventing and Mitigating Identity Theft: bl the event a Red Flag is detected, the City of Port
Angeles will take reasonable steps to prevent the occurrence of identity theft to mitigate any harm
caused thereby. In order to respond appropriately to the detection of a Red Flag, the City of Port
Angeles shall consider any aggravating circumstance(s) that may heighten the risk of identity theft.
After assessing the degree of risk posed, the City of Port Angeles will respond to the Red Flag in
an appropriate mmmer, which may include:
a. Monitoring a covered account for evidence of identity theft;
b. Contacting the customer;
c. Changing allY passwords, security codes, or other security devices that permit access to a
covered account;
d. Reopening a covered account with a new account number;
e. Not opening a new covered account;
f. Closing an existing covered account;
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g. Not attempting to collect on a covered account or not selling a covered account to a debt
collector;
11. Notifying law enforcement; or
1. Detemuning that no response is warranted under the particular circumstances.
Record retention areas containing documents with sensitive identifying information will be locked
when not in use. Desks, work areas, printers and fax machines will be cleared of all documents
containing sensitive identifying information when not in use. Records will be disposed of in
accordance with state and federal law. All electronically stored identifying information will be
stored in a secure environment. Access into the system containing identifying information requires
a password. The system will automatically disable the password after the designated number of
unsuccessful login attempts. Only the System Adnlinistrator can reissue another password. Upon
termination, employee passwords are immediately disabled.
Updating the Program
This Program shall be updated periodically to reflect changes in risks to customers of the City of Port
Angeles from identity theft based on factors such as:
1. The experiences of the City of Port Angeles with identity theft;
2. Changes in methods of identity theft;
3. Changes in methods to detect, prevent, and mitigate identity theft;
4. Changes in the types of accounts that the City of Port Angeles offers or maintains; or
5. Changes in the business 81Tangements of the City of Port Angeles, including mergers, acquisitions,
alliances, joint ventures 81ld service provider arrangements.
Administration of the Program
The City Treasurer is responsible for implementation and administration of the Program. The City
Treasurer will report to Council at least annually on compliance by the City of Port Angeles with the
Program. The report shall address material matters related to the Program and evaluate the
effectiveness of the policies and procedures in addressing the risk of identity theft in connection with
the opening of covered accounts and with respect to existing covered accounts. TIle City Council will
approve any material ch81lges to the Program as necessary to address ch81lging identity theft risks.
Oversight of Service Provider Arrangements
The City OfP0l1 Angeles shall take steps to ensure that the activity of a service provider is conducted
in accord81lce with reasonable policies and procedures designed to detect, prevent and mitigate the risk
of identity theft whenever the City of P0l1 Angeles engages a service provider to perform an activity in
cOlmection with one or more covered accounts.
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Duties Regarding Addre~s Discrepancies
A notice of address discrepancy is a notice sent to the City by a consumer reporting agency that
informs us of a substantial difference between the address for the consumer that we provided to request
the consumer report and the addressees) in the agency's file for the conswner. The City of Port
Angeles may use the following means to confirm that a credit report relates to the consumer for whom
it was requested, if the City of Port Angeles receives a notice of address discrepancy from a nationwide
consumer reporting agency:
1. Verification of the address with the consumer;
2. Review of the utility's records;
3. Verification of the address through third-party sources; or
4. Other reasonable means.
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RESOLUTION NO.
A Resolution of the City Council of Port Angeles, Washington,
adopting a Program to Prevent Identity Theft.
WHEREAS, the Identity Theft Prevention Program is designed to aid in the detection,
prevention and mitigation of identity theft in connection with the opening of a Covered Account
or an existing Covered Account; and
WHEREAS, the Identity Theft Prevention Program is to provide for continued
compliance of the Program in compliance with Part 681 of Title 16 of the Code of Federal
Regulations implementing Sections 114 and 315 of the Fair and Accurate Credit Transactions
Act (FACTA) of2003; and
.
WHEREAS, the failure to adopt and enforce such program may cause the City to lose
its grant or eligibility for future federal grants.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles,
Washington:
The attached Identity Theft Prevention Program is adopted by the City Council ofthe City
of Port Angeles.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the
day of October, 2008.
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ATTEST:
Becky 1. Upton, City Clerk
MAYOR
APPROVED AS TO FORM:
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William E. Bloor, City Attorney
G:lLegat BackupIORDINANCES&RESOLUTIONSIRESOLUTIONS.2008\20.ldentity Theft Poticy.1 00808. wpd
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
October 21, 2008
To:
CITY COUNCIL
FROM:
NATHAN A.WEST
DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT
SUBJECT:
PORT ANGELES DOWNTOWN ASSOCIATION 2008 TEMPORARY AGREEMENT
Summary: The Port Angeles Downtown Association has agreed to enter a temporary
contract agreement with the City of Port Angeles to enable payment of 2008 budgeted funds
in the amount of $20,000.
Recommendation: 1.) Approve the temporary agreement, 2.) Authorize the City Manager
to sign, and 3.) Direct staff to continue negotiations per the temporary agreement.
. Back2round / Analvsis:
In the spring of2007, the City of Port Angeles entered negotiations with the Port Angeles
Downtown Association (P ADA) to re-evaluate previous contracts and agreements. The resulting
contracts were presented to P ADA on June 23, 2008. At a meeting held on June 26, 2008,
representatives of the P ADA indicated they could not accept the contracts as written. On
September 16, 2008 a letter from Terry Roth, President of the PAD A, to City Manager Jerald
Osterman requested that the City temporarily extend the pre-existing contract which provided
funding through 2007. The request indicated that such an extension would allow the PADA
organization to continue to provide the level of service that members and community expect from
the Downtown. The letter further indicated commitment to continue negotiations towards an
agreement for 2009.
On October 6, 2008, Council's Community and Economic Development Subcommittee was
presented with a draft temporary agreement providing funding in the amount of $20,000 for the
2008 financial year. The amount was approved in the 2008 Budget, but was awaiting approval of a
new funding agreement. At the subcommittee meeting, it was resolved to endorse the temporary
agreement with the stipulation that negotiations for future agreements be resolved by no later than
March 31, 2009.
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At a meeting held on October 13, 2008 the City Manager presented the attached agreement to
P ADA board members. The P ADA board unanimously approved the temporary agreement and it
was signed by Board President Terry Roth.
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City Staff recommends that Council concur the Subcommittee recommendation and approve the .
. temporary agreement authorizing the City Manager to sign the agreement and directing staff to
continue negotiations for future contracts.
Attachment A P ADA Temporary Agreement
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AGREEMENT
THIS AGREEMENT is entered into this _ day of ,2008, by and between
the City of Port Angeles ("City") and the Port Angeles Downtown Association ("PADA").
WHEREAS, the City is authorized by state law to engage in economic development
activities; and
WHEREAS, as the commercial hub of Port Angeles, the downtown area is vital to the
economic health of the City; and
WHEREAS, City government derives sales tax revenues from downtown businesses, which
revenues would be enhanced by efforts to strengthen and revitalize the downtown area; and
WHEREAS, the City of Port Angeles and the Port Angeles Downtown Association have
previously cooperated in various activities for the purpose of maintaining and strengthening the
existing economic base of downtown Port Angeles; and
WHEREAS, City and P ADA cooperative efforts have included partICIpation in the
Washington State Main Street Program, the development, adoption and implementation of
downtown sign regulations, downtown beautification projects, and other related activities; and
WHEREAS, the City and the P ADA find it necessary and desirable to enter into an
agreement setting forth additional ways to further the mutual efforts to strengthen, rebuild, and
revitalize the physical, economic, social and cultural environment in downtown Port Angeles;
NOW, THEREFORE, in consideration of the above representations and the promises and
covenants set forth herein, the parties hereby agree as follows:
1. PERFORMANCE BY THE P ADA.
A. ORGANIZATION AND COMMUNICATION. In order to broaden community
knowledge and involvement in downtown and to further mutual efforts to strengthen, rebuild, and
revitalize the downtown Port Angeles, the P ADA will employ the services of a full-time executive
director. The Executive Director will support the P ADA and City relationship by providing
assistance in directing P ADA organizational efforts, facilitating regularly scheduled meetings of the
membership, coordinating activities, and the development and distribution of newsletters and other
communication materials to the membership and others in the community.
B. PROMOTION. The PADA will coordinate efforts at promoting and marketing
downtown Port Angeles, and the City will facilitate such efforts by providing in-kind services in the
form of staff assistance for setup and cleanup of special events, which services and assistance will
be provided on a case-by-case basis with adequate advance notice and availability and subject to the
discretion of the City Manager.
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C. DESIGN. The PADA will coordinate and implement measures to improve the design
qualities and physical appearance of downtown Port Angeles, including building facades, window
displays;signage, public art and all other elements that contribute to the visual message about.. .
downtown Port Angeles. The City will support the P ADA's efforts by providing 50% matching
funds to assist property owners interested in upgrading buildings (tIp to $300 per property or'.
business). The City's financial support shall also be subject to the appropriation of funds in the
City's annual budget and to receipt by the City of appropriate documentation that the projects will
accomplish the purpose as stated herein.
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D. ECONOMIC DEVELOPMENT. The PADA will maintain in good standing the Port
Angeles Main Street Program in accordance with the Washington State Main Street and National
Main Street Programs. Through the Main Street Program, the PADA will assist retention and
expansion efforts of existing businesses and the recruitment and location of new businesses in order
to enhance the competitiveness of the downtown commercial core. The City will support the
P ADA's efforts by continuing to place downtown City projects as a high priority.
E. REPORTING. The P ADA shall maintain records and report to the City as follows:
(1) The P ADA shall maintain accounts and records that accurately reflect the revenues
and costs for the activities under this Contract. These financial records, and all records related to the
performance of this Contract, shall be available for City inspection.
(2) The P ADA shall provide the City with quarterly reports fully describing what work
has been performed pursuant to this Contract, and including the Washington Downtown .
Revitalization Services Managers Quarterly Report as submitted to the State of Washington
consistent with the Washington State Main Street Program.
(3) The P ADA shall use its best efforts to economize on overhead expenses to the
maximum extent feasible in providing the services to be performed pursuant to this Contract.
(4) The P ADA shall provide the City with an annual budget.
(5) The P ADA will cooperate with the City by facilitating audits by the City ofP ADA
finances every year during the first quarter of the year and at other times as designated by the City.
F. CONTRACT RESTRUCTURING. P ADA officers will regularly meet with designated
representatives of the City to negotiate earnestly and in good faith for agreement(s) to replace the
1986 agreement. The goal of the negotiations is to implement the replacement agreement(s) not later
than March 31, 2009.
2. PERFORMANCE BY THE CITY.
A. For the services outlined under paragraphs 1.A - E rendered by the P ADA, the City will
provide the total amount of $20,000. To the extent an Executive Director employed by P ADA
provides or assists in providing the services outlined in Paragraphs 1.A - E, the funds paid by the
City to P ADA may be used to compensate an Executive Director employed by P ADA.
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B. Payment by the City shall be due upon receipt and acceptance by the City Manager ofthe
PADA's invoice showing services provided per paragraphs 1.A - E.
3. RELATIONSHIP.
The relationship of the P ADA and the City shall be that of independent contracting entities.
The P ADA will be responsible for its officers, members and employees, and the City will be
responsible for its officials and employees, while they are performing services pursuant to this
agreement.
4. HOLD HARMLESS AND INSURANCE.
The P ADA shall indemnify, defend, and hold harmless the City, its officers, employees and
agents, from any and all claims, injuries, damages, losses or suits, including attorney's fees arising
out of or in connection with the performance of this agreement. The P ADA shall provide a
Certificate of Insurance evidencing occurrence-based Commercial General Liability insurance with
limits of no less than $1,000,000 combined single limit per occurrence, with the City shown as a
named additional insured.
5.
TERM.
The term of this agreement shall be from January 1,2008 to December 31,2008.
6. NON-DISCRIMINA TION.
A.
The Contractor shall conduct its business in a manner which assures fair, equal and
non-discriminatory treatment of all persons, without respect to race, creed or national
origin, and, in particular: .
B.
The Contractor shall maintain open hiring and employment practices and will
welcome applications for employment in all positions, from qualified individuals
who are members of minorities protected by federal equal opportunity/affirmative
action requirements; and,
C.
The Contractor shall comply with all requirements of applicable federal, state or local
laws or regulations issued pursuant thereto, relating to the establishment of non-
discriminatory requirements in hiring and employment practices and assuring the
service of all persons without discrimination as to any person's race, color, religion,
sex, Vietnam era veteran's status, disabled veteran condition, physical or mental
handicap, or national origin.
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7.
DISPUTE RESOLUTION.
Any disputes related to this Agreement that are not resolved by agreement of the City
Manager and the P ADA's Executive Director shall be referred for determination by the City Council
and the PADA Board of Directors. Any still unresolved disputes shall be referred to non-binding
mediation by a mutually acceptable mediator. Venue of any lawsuit related to this Agreement shall
be in Clallam County, Washington.
IN WITNESS WHEREOF, the City and the P ADA have executed this agreement to take effect
on the date and year first written above.
CITY OF PORT ANGELES
PORT ANGELES DOWNTOWN
ASSOCIATION
By
Jerald L. Osterman, City Manager
By
Title
Attest:
Becky 1. Upton, City Clerk
Approved as to form:
William E. Bloor, City Attorney
G:ILegat BackupIAGREEMENTS&CONTRACTS\2008 Agmts&ContractslP ADA-2008.091508. wpd
September 26, 2008
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CITY OF
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~.
DATE:
To:
FROM:
SUBJECT:
ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
October 21, 2008
CITY COUNCIL
NATHAN A.WEST
DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT
LODGING TAX ADVISORY COMMITTEE 2009 RECOMMENDATIONS FOR CAPITAL,
MARKETING, AND EVENTS
Summary: At meetings held on September 24 and October 7, 2008 the Lodging Tax Advisory
Committee provided recommendations regarding the allocation of 2009 lodging tax funds for
capital, marketing, and events.
Recommendation: Concur with Lodging Tax Advisory recommendations and direct staff to
incorporate recommendations into the 2009 Preliminary Budget.
. Backe:round / Analvsis:
On September 24, 2008, the Lodging Tax Advisory Committee held a meeting to consider
recommendations for funding requests consisting of capital projects, marketing, and events. A
total of9 capital projects valued at over $757,000 were considered as noted in the attached
minutes. The committee resolved to recommend funding of 3 capital projects for the 2009
financial year. The Committee members stressed concern regarding present economic conditions
and wanted to ensure funding was respectful of future reserves. Table 1 lists those projects and
associated costs. The marketing and events considerations were tabled for discussion at the
October 7,2008 meeting.
Ca ital Pro' ects
Peninsula Trails Coalition / Olympic Discovery Trail- Dry Creek Bridge
(over two ears $80,000 er ear
Jackson's Si n Art Studio /Inte retive Si ns - Downtown & Waterfront Trail
Jackson's Si n Art Studio / International Gatewa Welcome Si n
Total
Table 1
Cost
$80,000
$18,000
$11,175
$109,175
The Lodging Tax Advisory Committee reconvened on October 7, 2008 and discussed proposed
marketing and event considerations as presented by the Port Angeles Regional Chamber of
Commerce. The committee unanimously resolved to support funding requests as indicated in
Table 2 below.
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Table 2
.
Marketing, Events, and Recreation Cost
Marketing $250,000
Event Grants $75,000
Park and Recreation Tournaments $60,000
Total $385,000
In total, the Lodging Tax Advisory Committee recommended funding in the amount of$494,175
for the 2009 budget. An additional $20,746 in sidewalk loan debt service as approved by the
Committee in 2006 is incorporated in Table 3 below.
Table 3
2009 Ex enditures
Cost
$109,175
$385,000
$494,175
$20,746
$514,921
Per the Committee decisions, staff recommends that Council concur with the recommended
funding and direct staff to incorporate the amounts in the 2009 preliminary budget.
.
Attachment A
Attachment B
Peninsula Trails Coalition Map
See Council Packet Section M Item 6 - September 24, 2008 L T AC Minutes
October 7, 2008 minutes were not yet available at the time of memo preparation
.
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FORTANGEtES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
October 21, 2008
To:
CITY COUNCIL
FROM:
Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT:
Solid Waste Utility Rate Adjustments
Summary: FCS Group and City staff completed a comprehensive fmancia1 analysis of the Solid
Waste Collection and Transfer Station Utilities. The study was presented to the City Council on
October 7,2008, including rate adjustments that are appropriate to maintain the funds in a
financially prudent position.
Recommendation: 1) Open the public hearing that was continued from October 7, 2008, 2)
Close the public hearing, and 3) Consider adoption of the attached ordinances.
-,
Background/Analysis: FCS Group and City staff completed a comprehensive rate study for
the Solid Waste Collection and Transfer Station Utilities. Based on this year's rate study, a 0.56%
overall Collection adjustment and a 10.5% overall Transfer Station retail rate adjustment are
necessary beginning January 1, 2009.
The rate adjustments are needed for the following main reasons: maintaining fmancial reserves is
necessary, significant reduction in tonnage disposed due to economic conditions, recovering the
cost to provide services, significant consumer and fuel price service fee increases, and inflation of
operating expenses. It will be necessary to adjust Collection and Transfer Station rates at this time
to maintain the funds in a financially prudent position.
Following a brief presentation of the comments from the October 7,2008 public hearing, City
Council should continue the public hearing, close the public hearing, and consider adoption of the
proposed ordinances. Tonight's public hearing is considered a second reading of the ordinance.
Rate adjustments presented on October 7, 2008 have been incorporated into the proposed
ordinances.
On October 14, 2008, the Utility Advisory Committee forwarded a favorable recommendation to
City Council to proceed with the proposed ordinances.
Attachments: Proposed Ordinances
N:\CCOUNCIL\FlNAL\Solid Waste Utility Rate Adjustments - Close Public Hearing.doc
I - 1
ORDINANCE NO.
.
AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter
13.54 of the Port Angeles Municipal Code relating to Solid Waste
Collection Rates.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1.
Ordinance 3243, as amended, and Chapter 13.54 of the Port Angeles
M1.micipaI Code are hereby amended by adding a new section, 13.54.045, and by amending
13.54.040,13.54.050,13.54.060, and 13.54.110 PA1\1C to read as follows:
13.54.040 - Solid Waste Rates. The rates for solid waste services shall be in accordance
with Sections 13.54.050 through 13.54.120 and include all applicable ta"Xes. The rates for solid
waste services in Schedules R-O 1 through R -04.and C-O 1 through C-04 shall apply to each person
that receives solid waste services.
.
13.54.045 - Rate Class Assirmment. The Director of Public Works and Utilities. or his
desilZnee. shall assign each customer to a solid waste rate class that most aporopriately reflects
the service provided to that customer.
13.54.050 - Schedule R-Ol - Residential Weekly Service.
A. The rate shall be $~ 27.20 per month for I collection of a 90-gallon refuse
container per week. The rate per month for each additional refuse container shall be $Z6-:-W
27.20. Upon request, a refuse container collection in addition to the weekly collection may be
made and a utility service fee shall be charged per occurrence in accordance with P AMC
3.70.010.B.3. If a person does not request every-ather-week service in accordance with P AMC
13.54.060.A. the rate specified within this Section shall apply.
B. Upon request a 96-gallon recycling container may be provided and shall be
collected every other week. The recycling container and collection of the recycling container
shall be provided at no additional charge.
C. A utility service fee in accordance with P AMC 3.70.010.B.4 shall be charged per
container each time the same person at the same service location (1) changes from Schedule R-
01- Residential Weekly Service to Schedule R-02- Residential Every-Other-Week Service, or
(2) requests a recycling container where the recycling service has been voluntarily discontinued
or terminated in accordance with 13.54.150.H.
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D. A utility service fee shall not be charged to resume recycling service if the same
person at the same service location voluntarily terminates water, wastewater, garbage collection,
and recycling services providing that electric service is maintained.
.
13.54.060 - Schedule R-02 - Residential Every Other Week Service.
A. Upon request the rate shall be $+9:45 19.75 per month for 1 collection of a 90-
gallon refuse container. The rate per month for each additional refuse container shall be $+9-:45
19.75.
B. A refuse container set out in accordance with the scheduled date and time for
weekly service shall not be collected. Upon request, a refuse container collection in addition to
the every other week collection may be made and a utility service fee shall be charged per
occurrence in accordance with PAMC 3.70.010.B.3.
C. Upon request a 96-gallon recycling container may be provided and shall be
collected every other week. The recycling container and collection of the recycling container
shall be provided at no additional charge.
D. A utility service fee in accordance with P AMC 3.70.010 .B.4 shall be charged per
container each time the same person at the same service location (1) changes from Schedule R -02
- Residential Every Other Week Service to Schedule R-Ol- Residential Weekly Service, or (2)
requests a recycling container where the recycling service has been voluntarily discontinued or
terminated in accordance with 13.54.150.H; provided, however, this paragraph shall not apply
to any changes or requests made during the two weeks beginning six weeks prior to the effective
date of any amendments to the rates under Schedule R-01 or Schedule R-02.
E. A utility service fee shall not be charged to resume recycling service if the same
person at the same service location voluntarily terminates water, wastewater, garbage collection,
and recycling services providing that electric service is maintained.
F. Under no circumstances shall the rate for any single dwelling or multiple dwelling
be less than the rate specified in this Section, except as allowed by PAMC 13.20.
13.54.110- Schedule C-03 - Commercial Recycling Service.
When the commercial recycling service is requested in addition to semi -weekly co llection
of cardboard, the rate shall be $tt-.-e-5 13.05 per month for 1 collection of a recycling container
per week for each location within the City limits of Port Angeles. The rate per month for each
additional recycling container and each additional weekly collection of a recycling container shall
be $tt;-e-S- 13.05.
Section 2 - Severabilitv.
Ifanyprovisions of this Ordinance or its applications to any
person or circumstances is held to be invalid, the remainder of the Ordinance or application of
.
the pl'Ovisions of the Ordinance to other persons or circumstances is not affected.
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Section 3 - Corrections.
The City Clerk and the codifiers of this ordinance are
authorized to malce necessary corrections to this ordinance including, but not limited to, the
correction ofthe scrivener' s/clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
Section 4 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect January 1,2009.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the
day of October, 2008.
MAYOR
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED: October .2008
By Summary
G;\Leyal_B.ekupIORDlNA.'1CES&RESOLUTIONSIORDlNANCES.200S\36 - l3.S4 - SWRues.09300S.wpcJ (Oerobe, J. 2008)
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter
13.57 of the Port Angeles Municipal Code relating to Solid Waste
Processing Facility Rates.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1.
Ordinance 3243, as amended, and Chapter 13.57 of the Port Angeles
Municipal Code are hereby amended by amending 13.57.020 PAMC to read as follows:
13.57.020 Rates. The following rates shall be charged at the solid waste processing
facility:
A. All collection entities shall be charged and pay the following rates at the transfer
station:
.
1. $86.00 pGl tOll roi muniGipal501id waste, and waste,wate,i tl\~atmGHt plant
grit-Collection entities that provide the City an exemption certificate in accordance with WAC
458-20-250(7) and City of Port Anl!eles accounts shall be charged $82:96 91.35 per ton for
municipal solid waste.. and wa5tGWatei t1c,atmwt plant t;l~t which This rate does not include the
Washington State solid waste collection tax.
2. $26.70 pei ton fOi e!Gan ,aid waste, M dGtGuuined Ly the, t1an5&i ~tation
attendant, that may be, e,onvGltGd to C0111.p05t. Collection entities that provide the City an
exemption certificate in accordance with WAC 458-20-250(7) and City of Port Anl!eles accounts
shall be charged $25.75 per ton for clean yard waste.. This rate which does not include the
Washington State solid waste collection tax. The transfer station attendant shall determine
whether each load qualifies as clean yard waste elil!ible for this rate. Yard waste that is not
elil!ible for this rate shall be deemed municipal solid waste for determininl! rates.
3. $z..t:.3-5 45.00 per ton for wastewater treatment plant biosolids.
4. The City shall pay the collection entity charges for municipal solid waste
received at the transfer station from the contractor for the Blue Mountain drop box operation
under the service agreement. The City shall pay the collection entity charges for yard waste
received at the transfer station from the contractor for curbside collection of yard waste under the
service agreement.
5. Collection entities that do not provide the City an exemption certificate
in accordance with WAC 458-20-250(7) shall be deemed self-hauler for purposes of determininl!
rates.
B. All self-haulers shall be charged and shall pay the following rates at the transfer
station (except as set forth herein):
1. $104.30114.90 per ton for municipal solid waste with a $10.00 minimum
fee.
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2. $43.00 per ton for clean yard waste, M d"t"llll~ll"d by thl;; tla1l5fGl 5tation
attwdant, that 11lay be convc'rtcd to compost, with a $5.00 minimum fee. The transfer station
attendant shall determine whether each load qualifies as clean vard waste eligible for this rate.
Yard waste that is not eligible for this rate shall be deemed municipal solid waste for determining
rates.
3. In addition to the fees established by subsections 1 and 2 of this section,
a self-hauler that delivers an unsecured load to the transfer station shall be charged a $10.00 fee.
4. There will be no fee charged for recyclable materials deposited into the
recycling drop-off facility. There will be no fee charged for acceptable household hazardous
waste received at the transfer station.
5. There will be no fee charged for acceptable moderate-risk waste received
at the moderate-risk waste facility from residents covered under the interlocal agreement.
Commercially exempt small quantity generators shall not deposit moderate-risk waste at the
moderate-risk waste facility.
6. Self-hauler rates shall be reduced by 4.6% for the federal government, its
agencies and instrumentalities.
7. Rates for acceptable special waste shall be charged as follows:
Item Rate
Asbestos $253.40329.15 per ton
Tires (automobile and truck) $104.30 114.90 per ton
Metals and white goods $5t:Z5 57.45 per ton
Environmental fee $20.00 per unit
Contaminated or dredge soils $104.30 172.95 per ton.
The environmental fee per unit shall be in addition to the rate per ton for metals
and white goods.
8. In lieu of requiring multiple scale house transactions for loads with mixed
municipal solid waste, the Director may establish weight reductions for recyclable materials,
metals, acceptable household hazardous waste, and acceptable moderate-risk waste. Under no
circumstances
shall a weight reduction result in a reduction of the minimum fee. The weight reductions
approved by the Director shall be issued at the scale house.
C. The self-hauler rate 13.57.020.B.1. may be waived fOl disposal of r"fu~" which
is collected a~ a par t of a beautificatioll 01 cleanup program. TIle tian:>fel statiull 5e1f-haukr rate
13.57.02.0.D.1. may be or reduced by up to 50% for ~~l tain projcct5 by llon-profit 0lganizatio1l5.
Ally waivGl or reduction to th" self-hankl rat" shall "omply with subiect to the following
requirements:
1. The person requesting a waiver or reduction submits a written application
to the Director at least 30 days before disposal of refuse at the transfer station. The Director shall
accept or deny the application before refuse is disposed at the transfer station.
2. A waiver may be available for disposal of refuse which is collected as part
of a beautification or cleanup program, such as the annual Transfer Station benefit dump day,
Clallam County chain gang, and Washington State Department of Transportation Adopt a
Highwav program, which must dispose of litter.
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.1. A reduction mav be available for disposal of refuse. which is collected as
part of the annual City of Sequim benefit dump dav.
:r~. A reduction may be available to charitable, nonprofit organizations, such
as the Salvation Army, St. Vincent DePaul, and Serenity House, the primary purpose of which
is provide necessary support for the poor or infirm and which must dispose of unusable donated
items.
4~. Pursuant to Chapter 35.83 RCW, a reduction may be applied to the
Housing Authority of Clallam County for self-haul of materials left by tenants who vacate
Housing Authority premises and for disposal of demolition debris.
52. All waivers or reductions approved by the Director shall be valid for 30
days and shall be limited to projects that further the public health, safety, or welfare, enhances the
environment, or is otherwise in the public interest for parties of the interlocal agreement.
6'1.. In order for the waiver or reduction to be valid, applications approved by
the Director shall be presented to the scale house attendant at the time of disposal.
D. All self-haulers shall be charged and shall pay the following rates per ton at the
Blue Mountain drop-box:
1. $197.80204.65 per ton for municipal solid waste with a $5.00 minimum
charge.
.
2. Recyclable materials deposited into the recycling drop-off facility will not
be charged a fee. Acceptable household hazardous waste will not be charged a fee.
3. The self-hauler rate shall be reduced by 4.6% for the federal government,
its agencies and instrumentalities.
E. The Director shall have authority to enter into contracts with rates other than
specified in this Chapter, provided that such rates cover the cost of providing the service, the
contract provides a benefit to the City not otherwise obtained, the City Manager, Mayor and
Council members of the Utility Advisory Committee are notified, and that such contracts have
a term of no more than ninety (90) days before formal adoption by the City Council.
F. The sales price per purchase for Class A Compost at the transfer station shall be:
Price Per Cubic Yard
$20.00
$17.00
$15.00
$14.00
$13.00
Category
Any Customer
Any Customer
Any Customer
Any Customer
Any Customer
Schools, Non-profit, or
Government Agencies
Quantity Cubic Yards
1 - 3
4-49
50-99
100-299
300 or more
4 or more
$15.00
.
Washington State sales tax will be added to the prices listed above. The Director shall have
authority to establish a different sales price for Class A Compost in response to then existing
operating conditions; provided that such price recovers the cost of providing the compost; the
price provides a benefit to the City not otherwise obtained; the City Manager, Mayor and Council
members of the Utility Advisory Committee are notified; and that the different price expires
ninety (90) days after adoption by the Director, unless it is formally ratified by the City Council,
in which event the price shall remain in effect to the end of the calendar year.
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Section 2 - Severability.
If any provisions ofthis Ordinance or its applications to any
person or circumstances is held to be invalid, the remainder of the Ordinance or application of
the provisions of the Ordinance to other persons or circumstances is not affected.
Section 3 - Corrections.
The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction ofthe scrivener's/clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
Section 4 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
. effect January 1,2009.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 21 st day of October, 2008.
MAYOR
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED: October , 2008
By Summary
G:\Legal_BackupIORDINANCES&RESOLUTIONSIORDINANCES.2008\35 - 13.57 - SW Facility Rates.093008.wpd (October 10,2008)
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City of Port Angeles
Solid Waste Cost of Service Study
City Council
October 21, 2008
Presentation
A. Review current & proposed rates
B. Review public comments
C. Recommendations
1
Collection Rates Per Month
2009 Cost of 2009 Proposed
Class Service Current Rate Rate
Residential Weekly $ 27.70 $ 26.80 $ 27.20
Residential EOW 20.06 19.45 19.75
Residential Yardwaste Call 8.27 7.40 7.40
Commercial 90 31.94 21.75 21.75
Commercial 300 63.89 75.15 75.15
School Recvcling 19.15 11.05 13.05
2
Transfer Station Rates Per Ton
Class Current 2009 T atal 2009
Rate cas ProDOsed
Self Haul:
Municipal Solid Waste $ 104.30 $ 141.32 $ 114.90
Asbestos 253.40 329.13 329.15
Contaminated Soils 104.30 172.93 172.95
Yard Waste 43.00 79.79 43.00
Metals and White Goods Recycling 51.25 70.66 57.45
Tax Exempt Transfer Station Collection Entity:
Municipal Solid Waste 82.90 98.78 91.35
Yard Waste 25.75 40.18 25.75
WWTP Biosolids 21.35 40.18 45.00
Blue Mountain 197.80 204.65 204.65
Compost >3 yards 17.00 n/a 17.00
Compost <3 yards 20.00 n/a 20.00
3
2
Proposed Amendments
· Collection overall 0.56% adjustment
· Transfer Station overall 10.50% adjustment
- Revise effective date to be January 5, 2009
· Phase in cost of service through 2011
4
Public Hearing Comments
1. Good job
2. Raise 2009 Transfer Station rate adjustment
3. 90-gallon commercial every other week rate
4. Letter about oollection container placement
5
3
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Recommendations
· Continue public hearing
· Close public hearing
· Consider adoption of 2
ordinance amendments
Chapter 13.54 PAMC
Chapter 13.57 PAMC
6
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4
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
October 21, 2008
To:
CITY COUNCIL
FROM:
Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT:
Electric Utility Rate Adjustments
Summary: HDR Engineering, Inc., and City staff completed a comprehensive financial analysis
of the Electric Utility in 2005. Each year since then staff has updated the study to determine the
sufficiency of rates and fees. This year's update was presented to the City Council, including no
rate adjustments and a 25.0% electrical work permit fee adjustment, which are recommended at
this time to maintain the fund in a financially prudent position.
.
Recommendation: 1) Open the public hearing that was continued from October 7, 2008, 2)
Close the public hearing, and 3) Consider adoption of the attached ordinances.
Background/Analysis: HDR Engineering, Inc., and City staff completed a comprehensive
rate study for the Electric Utility in 2005. Each year since then staff has updated the study to
determine the sufficiency ofrates and fees. Based on this year's rate study, no retail rate
adjustment is necessary, a 25% fee adjustment is proposed for electrical work permits, and
ordinance housekeeping amendments are recommended beginning January 1, 2009.
The proposed fee adjustment is recommended to phase in electrical work permit fees to recover
costs over the next three years. The proposed housekeeping amendments are recommended to
eliminate power factor calculations, clarify the City's point of delivery, and update the industrial
transmission section to reflect current power billing procedures. The proposed fee adjustment is
recommended to maintain the Electric fund in a financially prudent position.
Following a brief presentation of the comments from the October 7,2008 public hearing, City
Council should continue the public hearing, close the public hearing, and consider adoption of the
proposed ordinances. Tonight's public hearing is considered a second reading of the ordinance.
The fee adjustment and housekeeping amendments presented on October 7,2008 have been
incorporated into the proposed ordinances.
On October 14, 2008, the Utility Advisory Committee forwarded a favorable recommendation to
City Council to proceed with the proposed ordinances.
. Attachments: Proposed Ordinances
N:\CCOUNCIL\FINAL\Electric Utility Rate Adjustments - Close Public Hearing.doc
1-9
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising Chapters
13.10 and 13.12 of the Port Angeles Municipal Code relating to
Electricity - Service and Charges.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1.
Ordinance 2341, as amended, and Chapter 13.10 of the Port Angeles
Municipal Code is hereby amended by amending 13.10.060 PAMC to read as follows:
13.10.060 Meters.
A. When any customer desires to purchase electricity under a metered rate as
established by Chapter 13.12 PAMC, separate meters must be installed to measure the current .
supplied at each rate, and the electricity passing through each meter must be charged for at the
price specified in the rate schedule for such separate uses. The City shall own. operate and
maintain all meters and metering transformers.
B. The Department will make periodic tests and inspections of meters and will make
additional tests or inspections of meters at the request of any customer. No charge shall be made
for any such additional test ifthere is a meter error of more than two percent. If the meter error
is two percent or less, the fee for a meter test shall be charged to and collected from the customer.
If any test shows a meter error of more than two percent, a pro rata adjustment shall be made in
the customer's billing for a period of not more than ninety days prior to the date of the test;
provided, that in no event shall any adjustment be made for any period prior to the date of any
previous meter test.
e. The Department may install sealable locking devices on certain enclosures
containing unmetered conductors, including but not limited to meter sockets, meter enclosures,
current transformer enclosures, test switch enclosures, wire troughs, bus gutters, and terminal
boxes.
D. New or enlarged services to a duplex or a multiple dwelling building shall have
common areas and common equipment supplied through a separate house meter.
E. The customer shall not install or use equipment or devices to submeter electricity
for the purpose of reselling or otherwise apportioning the costs of electric energy usage; except
that the Department shall permit the apportionment of electricity for boat mooring establishments
and recreational vehicle (RV) parks under the following circumstances:
1. Electrical service to boat mooring establishments and recreational vehicle
parks may be master metered. The Department will not provide meters for individual spaces nor .
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directly bill individual tenants at a boat moorage establishment or recreational vehicle park for
which a master metering arrangement has been established.
2. Apportionment of electricity by customer-operator shall be considered a
service provided by a boat mooring establishment or recreational vehicle park. The charge for
such service shall be reasonable and nondiscriminatory and shall not exceed the operator's
average cost per KWH as billed by the City plus the operator's reasonable cost of providing such
service, and shall not exceed the proportion of the costs for which the boat moorage or
recreational vehicle park tenant is responsible.
F. When the Department determines that, in the particular installation, it is in the best
interest of the Department to do so, the Department may provide a portion of the customer's
service entrance equipment. The type of metering equipment (which may include meter, current
transformer and enclosures, meter bases and junction boxes) shall be determined by the
Department.
G. As to monthly demand charges established under Chapter 13.12, billing demand
shall be based on the maximum IS-minute average metered demand or the maximum IS-minute
rolling average metered demand that occurs each month.
H. Meter sockets shall be placed only at those locations authorized by the Department
and shall afford proper protection to meters. In order that the meter can be easily read, the center
of the meter socket shall be located not less than five feet or more than seven feet above finish
grade. If, as determined by the Department, the meter is inaccessible or improperly located for
reading, the customer shall be required to relocate his service entrance to a suitable location or
the Department may install a remote metering device and all costs incurred shall be borne by the
customer.
I. Should the customer request additional metering equipment, the Department may
install such equipment as agreed upon. The cost of such additional equipment, including
necessary spares if any, shall be borne by the customer, including labor, equipment rental,
material and overhead charges.
The cost of maintenance of such additional equipment shall be borne by the
customer. The charge for maintenance of such equipment shall be sufficient to cover the
Department's costs as determined by the Public Works &and Utilities Director.
The Department may provide metering pulses from existing metering equipment
at the customer's cost.
Section 2.
Ordinance 2054, as amended, and Chapter 13.12 of the Port Angeles
Municipal Code are hereby amended as follows:
.
13.12.010 General Provisions Applicable to All Services.
A. Any single motor of over ten horsepower, single phase; any single motor of over
twenty horsepower, polyphase; any single electric load over fifty kV A; and welders and x-ray
equipment shall not be placed in service without prior approval from the Public Works &and
Utilities Department. The Public Works &and Utilities Department may require a customer to
install reduced voltage motor starters or other mitigation if operation of customer equipment may
interfere with the quality of service to other customers.
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B. When a request for service requires an extension of distribution facilities to serve
new loads or customers, the Public Works &and Utilities Department will determine the amount
of construction costs, if any, to be paid by the customer prior to actual construction. It shall be
the customer's responsibility to provide and clear at least a twenty-foot access to within one
hundred fifty feet of the metering point. All required rights-of-way and/or easements, properly
executed, must be in the Public Works &and Utilities Department's possession before
construction is started. The Public Works &and Utilities Department may require the customer
to install and maintain poles, wires and/or other equipment on his property necessary to serve at
a greater distance than one hundred fifty feet from the Public Works &and Utilities Department's
supply facilities to the customer's metering point.
C. Any changes or re-arrangements ofthe Public Works &and Utilities Department's
facilities at the request ofthe customer will be done only ifthe customer pays all costs associated
with the change or re-arrangement, including overhead.
D. Metering shall be provided as specified by the Public Works &and Utilities
Department, which shall have the right to install such equipment as it finds necessary to
determine any and all operating conditions.
E. The Public Works &and Utilities Department may meter accounts in accordance
with 13.12.041, 13.12.060 and 13.12.073 PAMC as it finds necessary for real power (kW), real
and reactive power (kV AR), or apparent power (kV A). Billing demand may be based on real
power, real and reactive power including power factor adjustment, or apparent power in lieu of
power factor adjustment. Accounts only metered for real power shall be assumed to have unity
power factor. The City shall have the right to refuse or discontinue service to any customer not
maintaining a power factor of at least eighty percent.
13.12.020 Electric Rate. The monthly rate for electricity consumed shall be in
accordance with Sections 13.12.030 through 13.12.676 073. The month1v rate includes all
aDo Ii cable taxes.
13.12.021 Point ofDeliverv. Exceot for meters installed oursuantto Section 13.10.060.
the customer shall be resoonsible for all electrical facilities bevond the ooint of deliverv. The
ooint of deliverv shall be defined as:
A. For an overhead service. the ooint of deliverv is the solice at the weatherhead
between the City overhead conductors and the customer's building wiring.
B. F or an underground service. the ooint of deliverv is the secondarv bushings ofthe
Dad-mounted transformer or service oedestal.
C. The ooint of deliverv is the orimarv meter for new services described in Sections
13.12.043 and 13.12.060. The ooint of deliverv for existing orimarv services established orior
to 2008 shall be in accordance with City records.
13.12.025 Rate Class Assignment. The Director of Public Works and Utilities. or his
designee. shall assign each customer to the electric rate class that most aoorooriatelv reflects the
service orovided to that customer.
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13.12.030 Schedule R-03 - Residential Service.
A. Applicability. This schedule applies throughout the City for domestic uses in
sing1e- family residences, individual apartments or farms. Separately metered services incidental
to single-family residential and farm service may be served under this schedule.
B. Character of Service. Sixty cycle, alternating current, 120/240 volts nominal,
single phase service will be furnished under this schedule, supplied through a single meter and
one point of delivery.
C. Uniform Rate:
1. Base Charge $11.00 per month
2. Energy Charge $ 0.05820 per kWh
3. If a person does not request the time-of-use rate, the uniform rate specified
within this section shall apply.
D. Time-of-Use Rate:
1. Base Charge $11.00 per month
2. Monthly Energy Charge $0.06600 kWh during heavy load hours and
$0.04450 per kWh during light load hours.
3. Heavy load hours are all hours from 6:00 A.M. to 10:00 P.M., Monday
through Saturday. Light load hours are all other hours. Pacific Prevailing Time applies (Pacific
Standard Time or Pacific Daylight Time, as applicable).
4. The time-of-use rate is available upon request prpviding payment ofthe smart
meter charge and utility service fee have been made in accordance with 3.70.0l0.B.4 and
3.70.105 PAMC, respectively. The minimum term for this rate shall be one year. A utility
service fee, in accordance with 3.70.010 .B.4 PAM C, shall be charged each time a customer, other
than a new customer at the service location, changes the rate applicable to the service location
from the time-of-use rate to the uniform rate.
13.12.040 Schedule GS-03 - General Service.
A. Applicability. This schedule applies to all accounts not covered by other rate
schedules with the following types of service:
1. 120/208 or 120/240 volts, single or three phase, service panel of 400 amps
or smaller.
.
240/480 or 277/480 volts, three phase, service panel of 200 amps or
smaller.
3. Municipal traffic signal and street lights.
4. Municipal emergency management systems.
5. Cable television system single phase power supplies in accordance with
Section 1 0.2 of Ordinance no. 3116.
B. Character of Service. Sixty cycle, alternating current at such phase and voltage
as the City may have available will be furnished under this schedule, applied through a single
meter and one point of delivery.
C. Uniform Rate:
1. Base Charge
a. Single phase
b. Three phase
c. Municipal traffic signal
2.
$15.00 per month
$37.50 per month
$125.00 per month
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d. Municipal street light $90.00 per month
e. Municipal emergency management
system $21.35 per month
2. Monthly Energy Charge: $0.05850 per kWh.
3. If a person does not request the time-of-use rate, the uniform rate specified
within this section shall apply.
D. Time-of-Use Rate:
1. Base Charge
a. Single phase $15.00 per month
b. Three phase $37.50 per month
2. Monthly Energy Charge $0.06610 kWh during heavy load hours and
$0.04500 per kWh during light load hours.
3. Heavy load hours are all hours from 6:00 A.M. to 10:00 P.M., Monday
through Saturday. Light load hours are all other hours. Pacific Prevailing Time applies (Pacific
Standard Time or Pacific Daylight Time, as applicable).
4. The time-of-use rate is available upon request providing payment ofthe smart
meter charge and utility service fee have been made in accordance with 3.70.0l0.BA and
3.70.105 PAMC, respectively. The minimum term for this rate shall be one year. A utility
service fee, in accordance with 3.70.010 .BA PAM C, shall be charged each time a customer, other
than a new customer at the service location, changes the rate applicable to the service location
from the time-of-use rate to the uniform rate.
5. The base charges for municipal traffic signals and street lights includes
maintenance of existing luminaries and controls by the Public Works and Utilities Department.
. 6. The municipal emergency management system base charge shall apply to
systems with a normal operating load of 150 watts or less, which shall not be required to be
metered.
E. Adjustment. The monthly charges imposed under this Schedule GS-03 for
customers that were annexed into the City by Ordinance No. 3207, shall be adjusted. The
adjustment shall be calculated and applied as follows:
1. The adjustment amount shall be eighty percent of the difference between
(1) the amount charged by the City and (2) the amount that would have been charged by the
Clallam County Public Utility District for electric service during the same time period. The
amount so calculated shall be added to the customer's monthly utility statement. The calculation
shall use rates in effect during subsequent years by the City and the C1allam County Public Utility
District.
: 2. As to the energy charge, the adjustment calculation shall be applied each
month. Energy exceeding the amount consumed during calendar year 2005 shall not be subject
to an adjustment.
3. The adjustment shall apply only to customers receiving electric service
from the C1allam County Public Utility District on or before June 30, 2005 and shall apply for a
5 year period starting with the first monthly billing after the customer is transferred to City
electrical service.
4. The adjustment shall be made only if the charges the C1allam County
Public Utility District would have charged exceed the City's actual amount charged.
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13.12.041 Schedule GD-03 - General Service Demand.
A. Applicability. This schedule applies to all not covered by other rate schedules with
the following types of service:
1. 120/208 or 120/240 volts, single or three phase, service panel larger than
400 amps.
.
2. 240/480 or 277/480 volts, three phase service panel larger than 200 amps.
B. Character of Service. Sixty cycle, alternating current at such phase and voltage
as the City may have available will be furnished under this schedule, applied through a single
meter and one point of delivery.
C. Uniform Rate:
1. Base Charge:
a. Single phase
b. Three phase
Monthly Energy Charge:
Billing Demand:
a. Billing demand for each month shall be based on KW (real power)
aftel adju~tUlent [VI POWGI [aGtOl or KV A (apparent power) inl~eu of pvwel faetol adjustmellts.
b. Monthly Demand Charge: $3.35 per kW.
4. If a person does not request the time-of-use rate, the uniform rate specified
within this section shall apply.
D. Time-of-Use Rate:
1. Base Charge:
a. Single phase $30.00 per month
b. Three phase $75.00 per month
2. Monthly Energy Charge $0.04660 per kWh during heavy load hours and
$0.03750 per kWh during light load hours.
3. Billing Demand:
a. Billing demand for each month shall be the demand during heavy
load hours for the month based on KV A (apparent power) in lieu of power factor adjustments.
b. Monthly Demand Charge: $2.21 per KV A.
4. Heavy load hours are all hours from 6:00 A.M. to 10:00 P.M., Monday
through Saturday. Light load hours are all other hours. Pacific Prevailing Time applies (Pacific
Standard Time or Pacific Daylight Time, as applicable).
5. The time-of-use rate is available upon request providing payment of the smart
meter charge and utility service fee have been made in accordance with 3.70.010.B.4 and
3.70.105 PAMC, respectively. The minimum term for this rate shall be one year. A utility
service fee, in accordance with 3.70.010.B.4 PAM C, shall be charged each time a customer, other
than a new customer at the service location, changes the rate applicable to the service location
from the time-of-use rate to the uniform rate.
E. rOt;lVel [(taOl Adju~tmcnt~. If the avGIage powel [aetol at which pOWel is
deli vGIcd to the edstvlllel islcss than 95% lagg~llg, the billing delllalld lllay be ineleased by one
pGICent [01 e(teh p\.OlGGl1t ollllajol [laetion thGl eof that the avelage powel [aetol i" lc~5 than 95%
lagging, l1nk~s othGlWise specified. The avelage pOwel [acto! will Le dGtGlminGJ by
. nl.edStl!Gll1ent o[lUlowatthOu!S andleact~ ve kilovolt-ampCle hOtHS dtliing the billingpdiod u"ing
the following folmula.
2.
3.
$30.00 per month
$75.00 per month
$0.03920 per kWh
.
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.
Vv'b,:re rf
"Nhcle k"vVh
"vVh~le kv<l.1h
AvGiag,G powet [aGtol
Kilowatt hOut5
RGaGti v {, Idlov olt-Mlpel e hOUl S
The mctGiillg, leaGtive volt-ampetc-hotlIs shall be latGhctGd to plevent levelS" lotation
~hell th" POVV('l faGtol ofthG load i5 kading.
F~. Adjustment. The monthly charges imposed under this Schedule GD-03 for
customers that were annexed into the City by Ordinance No. 3207, shall be adjusted. The
adjustment shall be calculated and applied as follows:
1. The adjustment amount shall be eighty percent of the difference between
(1) the amount charged by the City and (2) the amount that would have been charged by the
Clallam County Public Utility District for electric service during the same time period. The
amount so calculated shall be added to the customer's monthly utility billing statement. The
calculation shall use rates in effect during subsequent years by the City and the Clallam County
Public Utility District.
2. As to energy and demand charges, the adjustment calculation shall be
applied each month. Energy and demand exceeding the amount consumed during calendar year
2005 shall not be subject to an adjustment.
3. The adjustment shall apply only to customers receiving electric service
from the Clallam County Public Utility District on or before June 30, 2005 and shall apply for a .
5 year period starting with the first monthly billing after the customer is transferred to City
electrical service.
4. The adjustment shall be made only if the charges the Clallam County
Public Utility District would have charged exceed the City's actual amount charged.
13.12.042 Schedule NP-03 - Nonprofit Tax-Deductible.
A. Applicability. This schedule applies to all nonprofit tax-deductible organizations.
B. Character of Service. Sixty cycle, alternating current at such phase and voltage
as the City may have available will be furnished under this schedule, applied through a single
meter and one point of delivery.
C. Uniform Rate:
1. Base Charge
a. Single phase $15.00 per month
b. Three phase $37.50 per month
2. Monthly Energy Charge: $ 0.06340 per kWh
3. If a person does not request the time-of-use rate, the uniform rate specified
within this section shall apply.
D. Time-of-Use Rate:
1. Base Charge
a. Single phase $15.00 per month
b. Three phase $37.50 per month
2. Monthly Energy Charge $0.07110 per kWh during heavy load hours and
$0.04970 per kWh during light load hours. .
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3. Heavy load hours are all hours from 6:00 AM. to 10:00 P.M., Monday
through Saturday. Light load hours are all other hours. Pacific Prevailing Time applies (Pacific
Standard Time or Pacific Daylight Time, as applicable).
4. The time-of-use rate is available upon request providing payment ofthe smart
meter charge and utility service fee have been made in accordance with 3.70.010.B.4 and
3.70.105 PAMC, respectively. The minimum term for this rate shall be one year. A utility
service fee, in accordance with 3.70.01O.B.4 PAM C, shall be charged each time a customer, other
than a new customer at the service location, changes the rate applicable to the service location
from the time-of-use rate to the uniform rate.
13.12.043 Schedule GD-04 - General Service Demand - Primary Metered.
A Applicability. This schedule applies to all accounts not covered by other rate
schedules with the following types of service:
1. 120/208 or 120/240 volts, single or three phase, service panel larger than
400 amps.
.
2. 240/480 or 277/480 volts, three phase service panel larger than 200 amps.
3. When electric current is measured at primary voltage and delivery to the
customer is at secondary voltage.
B. Character of Service. Sixty cycle, alternating current at such phase and voltage
as the City may have available will be furnished under this schedule, applied through a single
meter and one point of delivery
C. Uniform Rate:
1. Base Charge:
a. Single phase $30.00 per month
b. Three phase $75.00 per month
2. Billing demand for each month shall be based on KV A (apparent power)
in liGu of POW"l faGt01 adjustments.
3. Monthly Demand Charge:
All months: $3.30 per KV A of billing demand.
4. Monthly Energy Charge: $0.03860 per kWh.
5. If a person does not request the time-of-use rate, the uniform rate specified
within this section shall apply.
D. Time-of-Use Rate:
1. Base Charge:
a. Single phase $30.00 per month
b. Three phase $75.00 per month
2. Monthly Energy Charge $0.04590 per kWh during heavy load hours and
$0.03690 per kWh during light load hours.
3. Billing Demand:
a. Billing demand for each month shall be the demand during heavy
load hours for the month based on KV A (apparent power) ~llliGu o[pot'V(,1 faGtvl adju~t1l1GHtS.
b. Monthly Demand Charge: $2.18 per KV A
4. Heavy load hours are all hours from 6:00 AM. to 10:00 P.M., Monday
through Saturday. Light load hours are all other hours. Pacific Prevailing Time applies (Pacific
Standard Time or Pacific Daylight Time, as applicable).
.
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5. The time-of-use rate is available upon request providing payment of the
smart meter charge and utility service fee have been made in accordance with 3.70.0l0.B.4 and
3.70.105 PAMC, respectively. The minimum term for this rate shall be one year. A utility
service fee, in accordance with 3.70.0l0.B. 4 P AMC, shall be charged each time a customer, other
than a new customer at the service location, changes the rate applicable to the service location
from the time-of-use rate to the uniform rate.
13.12.060 Schedule PS-03 - Primary Service.
A Applicability. This schedule applies to all accounts which own and operate a
primary voltage distribution system with a connected load greater than 1,000 KV A
B. Character of Service. Service to be furnished under this schedule is unregulated
three phase, sixty cycle, alternating current at primary voltage, 12.5 KV nominal. Service under
this schedule shall be provided and nKa5ui cd metered at the point( s) of interconnection of the
distribution facilities of the customer and the City.
C. Uniform Rate:
1. Base Charge: $200.00 per month
2. Billing demand for each month shall be based on KV A (apparent power)
in lieu of po~el facto! adjtl5tmGllt5.
3. Monthly Demand Charge:
All Months: $4.15 per KV A of billing demand.
4. Monthly Energy Charge:
a. All billings between September 1 and May 31: $0.03940 per kWh.
b. All billings between June 1 and August 31: $0.02400 per kWh.
5. If a person does not request the time-of-use rate, the uniform rate specified
within this section shall apply.
D. Time-of-Use Rate:
1. Base Charge: $200.00 per month
2. Monthly Energy Charge $0.04200 per kWh during heavy load hours and
$0.0330 per kWh during light load hours.
3. Billing Demand:
a. Billing demand for each month shall be the demand during heavy
load hours for the month based on KV A (apparent power) in l~(,u of POWvl factor adjushu(.,1lt5.
b. Monthly Demand Charge: $3.07 per KV A
4. Heavy load hours are all hours from 6:00 AM. to 10:00 P.M., Monday
through Saturday. Light load hours are all other hours. Pacific Prevailing Time applies (Pacific
Standard Time or Pacific Daylight Time, as applicable).
5. The time-of-use rate is available upon request providing payment ofthe smart
meter charge and utility service fee have been made in accordance with 3.70.0l0.B.4 and
3.70.105 PAMC, respectively. The minimum term for this rate shall be one year. A utility
service fee, in accordance with 3.70.010 .B.4 PAM C, shall be charged each time a customer, other
than a new customer at the service location, changes the rate applicable to the service location
from the time-of-use rate to the uniform rate.
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13 .12.071 Schedule IT -03 - Industrial Transmission.
A. Applicability. This schedule applies to all accounts where power is taken at
transmission voltage.
B. Character of Service. Service to be furnished under this schedule is unregulated
three phase sixty cycle, alternating current at transmission voltage, 69 KV nominal.
C. Point of Delivery. Service under this schedule shall be provided and measured
where the customer's facilities interconnect with the facilities of the City and the Bonneville
Power Administration.
D. Service Policy. Service under this schedule is subject to the Customer Service
Policies of the City.
E. Rate:
1.
The rate shall be the total of the following:
Monthly Basic Charge
The Basic Charges shall be established annually as part of the City's annual
.
budget process.
2. Lm:;lbY Generation Charges: The monthly wholesale generation cost of
e;ue;lbY lo the City times based on the lue;a:>U1\:"J K\YII metered energy and demand.
3. De;u1<1uJ Transmission Chargeg,: the monthly wholesale transmission cost
vf Je;luauJ to the City times based on the ~u:>lVUle;l vue;-llVul 1-'e;a1.. metered energy and demand.
4. Other Charges and Credits: Any other power wholesale generation or
transmission charges or credits w~ll Le; L~Ile;J at LIle; whvle;Mle; lalc; ~halbe;J to the City l~lue;:> lhe;
shall be based on the metered energy and demand or proportional share serying the industrial
customer.
s. Re;ad~ve; Pvwe;l Cllalbe;.
Re;ad~v~ LUl;;lbY. r1V1-'vd~vual :>hale; vflvlal C~ly ~11<11be;:> [VI labb~ub
ll;;ad~vl:. ~UC;lbY JUl~ub IILII auJ kaJ~ub l~ad~ve; e;uc;lbY JUl~Ub LLII.
Re;adivl:. De;u1<1uJ. rlV1-'vd~vual :>11<11e; vf lvlal C~ly dlalbe;:> [VI labb~ub
le;ad~ve; Je;u1<1uJ JUl~Ub IILII auJ le;aJ~ub le;ad~ve; Je;luauJ JUl~Ub LLII.
Rl:'ad~ve; laldld Jl;;luauJ. Auy lI:'ad~v~ JlOU1<1uJ lakhd e;:>laLE:>llI;;J wll~k
a ~u:>lV111e;1 vf tIll;; C~ly ale JUI:. uula lll~ 1<1l~IH:;l ~:> Id~lI:;J.
u~. Taxes: Ula~ly auJ vlhe;l laAI;;:> w~ll Le; aJJc;J lv ~U:>lVUl~l Lab :>u~ll LI1<1l
lll\:Y l\:~V v \:1 LIl\: aduallaA vbl~bal~vu vf lll\: Ula~ly auJ C~ly. An amount calculated to recover the
actual tax obligations of the Electric Utility and City for State Public Utilities tax and Citv Public
Utility tax and any other applicable taxes.
13.12.072 - Schedule L-03 - Lighting.
A. Applicability. This schedule applies to all approved unmetered yard and area
lights.
.
B. Installation. Yard or area lights are available upon request. Upon approval by the
Public Works &and Utilities Department, lights will be installed only on existing utility-owned
poles for the use and convenience of customers. A one-year contract for service will be required
before the light will be installed. Customer ownership oflighting is limited to existing lights only.
C. Maintenance. The Public Works &and Utilities Department retains ownership of
the area lighting; maintenance of City owned lights shall be the responsibility of the Public Works
&and Utilities Department, maintenance of customer owned lights shall be the responsibility of
the customer.
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D.
Rate.
1.
.
2.
Lighting which remains in Public Works &and Utilities Department
ownership:
a. 100 watts or less:
b. More than 100 watts,
but 150 watts or less:
More than 150 watts,
but 200 watts or less: $13.90 per month
d. More than 200 watts: $16.1 0 per month
Lighting which remains in customer ownership (existing lights only):
a. 100 watts or less: $6.45 per month
b. More than 100 watts,
but 150 watts or less:
More than 150 watts,
but 200 watts or less
More than 200 watts:
$ 8.60 per month
$12.50 per month
c.
$7.15 per month
c.
d.
$7.90 per month
$11.10 per month
13.12.073 Schedule MW-03 - Municipal Water Pumping.
A. Applicability. This schedule applies to municipal water pumping facilities where
the connected load is greater than 500 KV A.
B. Restrictions. Timers approved by the Public Works &and Utilities Department
shall be installed to prevent pumping during restricted hours as determined by the Public Works .
&and Utilities Department.
C. Character of Service. Service to be furnished under this schedule is three phase,
sixty cycle, alternating current at a v ailabk such phase and voltage as the City mav have available
will be furnished under this schedule. applied through a single meter and one point of deliverv.
D. Rate:
1. Basic Charge: $200.00 per month
2. Billing demand for the month shall be based on KV A (apparent power) in
lieu of power factor adjustments.
3. Monthly Demand Charge: ,
a. No charge for demand occurring during the hours of 2:00 P.M.
through 6:00 A.M., Monday through Saturday, and all hours Sunday, and other hours as approved
by the Public Works &and Utilities Director.
b. All other hours:
All Months: $3.50 per KV A
4. Monthly Energy Charge:
a. All billings between September 1 and May 31: $0.06440 per kWh
during heavy load hours and $0.03210 per kWh during light load hours.
b. All billings between June 1 and August 31: $0.03830 per kWh
during heavy load hours and $0.02100 per kWh during light load hours.
c. Heavy load hours shall include all hours from 6:00 A.M. to 10:00
P.M., Monday through Saturday, light load hours shall include all other hours.
.
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13.12.080 Contract Sales and Purchases.
A. The Director of the Public Works &and Utilities Department shall have the
authority to enter into special contracts covering electric power service, purchases, and sales, at
rates other than specified in this Chapter, to meet specific operating conditions, provided that such
rates recover the cost of providing the service, and provided that the City Manager, Mayor and
Council Members of the Utility Advisory Committee are notified, and provided that such
contracts have a term of no more than ninety (90) days before formal adoption by the City
Council.
B. The Director of the Public Works &and Utilities Department shall have the
authority to enter into the following contracts, provided that such contracts do not exceed a term
of five (5) years:
1. Guaranteed annual revenue contracts designed to repay capital outlay and
service costs.
.
2. Facilities construction contracts for contributions in aid of construction and
for revenues from jobbing and contract work as follows:
a. As a condition of construction of Public Works &and Utilities
Department electrical facilities, including, but not limited to, substations, meter extensions,
distribution systems, and services to provide permanent service to any new construction,
development, mobile home park, or facility, the owner or developer requesting such service may
be assessed a facilities charge.
b. The facilities charge shall be equal to 50 percent of the estimated
cost of the system, if the estimated cost is over $5,000 as estimated by the Engineering Division
of the Public Works &and Utilities Department.
c. This facilities charge shall not apply to local improvement districts,
or to Federal, State, County, or local government entities; provided that the government provides
a purchase order for billing.
d. The actual cost of the system may include the cost of using or
providing substation capacity, if any, for the system.
e. Prior to construction of any such electrical facilities, the amount
of such facilities charges shall be estimated by the Engineering Division of the Public Works &
and Utilities Department, and such estimated amount shall be billed to and paid by the developer
or owner prior to commencement of any such construction. Any balance remaining shall be
refunded to or collected from the developer or other, as the case may be, upon completion of
construction and determination of the actual cost thereof. Any balance remaining shall be
collected before any reimbursements are given.
3. Frontage and lot reimbursement contracts for customers where facilities
are installed in the dedicated public street and customers have donated public right-of-way and
paid for construction of the facilities.
4. Contracts with the Washington State Department of Transportation
designed to recover the City's cost of traffic signal maintenance services for State owned
facilities.
.
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C. The Director or Deputy Director for Power Systems of the Public Works &and
Utilities Department shall have the authority to enter into contracts for the purchase of non firm
energy, provided that the City Manager, Mayor and Councilmembers of the Utility Advisory
Committee are notified, and provided that such contracts have a term of no more than one year
and the energy purchased does not exceed 40,000 megawatt hours.
.
13.12.100 In~pGGtion Electrical Work Permits and Fees. The fees for electrical
inspections performed by the City pursuant to State statute orand City ordinance shall be
established by thG City CounGil by 1 esolution in accordance with Chaoter 3.70 P AMC, which may
be amended from time to time.
13.12.110 Contract and Administration Charge. A contract and administration charge,
in the amount set forth in Chapter 3.70 PAMC, shall be charged to any person or entity proposing
a power generating project that would be integrated with the City's electrical distribution system.
This fee shall be for the purpose of compensating the City for the costs of negotiating and
preparing contracts and accomplishing the necessary engineering for integrating the project into
the City's system and shall be collected before such costs are incurred.
Section 3 - Severability.
If any provisions of this Ordinance or its applications to any
person or circumstances is held to be invalid, the remainder of the Ordinance or application of
the provisions of the Ordinance to other persons or circumstances is not affected.
.
Section 4 - Corrections.
The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
Section 5 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect January 1,2009.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 21st day of October, 2008.
MAYOR
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ATTEST:
Becky 1. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED: October , 2008
By Summary
G:lLegal_Backup\ORDINANCES&RESOLUTIONS\ORDINANCES.2008\37 -13.12 - Electric Rates.093008.wpd
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,.~~iIi.:;'.. '1:.~'
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter
3.70 and Chapter 14.05 of the Port Angeles Municipal Code relating to
Electrical Code Inspection and Permit Fees.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1.
Ordinance 3085, as amended, and Chapter 3.70 of the Port Angeles
Municipal Code are hereby amended by amending PAMC 3.70.110 subpartP to read as follows:
$75.00
3.70.110 - Public Works & Utilities Department Fees and Deposits.
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P. Each additional 1500 Square ft. or portion of commercial $75.00
q, Signal circuit/limited energy-l & 2 family dwellings $50.00
r. Signal circuitllimited energy-multi family dwellings $50.00
\
dwelIilll2: $27.50
s. Manufactured home connection $93.75
t. Renewable electrical energy-5 KV A System. or less $80.00
u. Sinl!le and multi-family dwellings first 1300 square ft. $86.25
v. Each additional 500 square ft. or portion of single or multi-family
$6.25
w. Each outbuildinl! or detached garage $57.50
x. Each swimming 0001 or hot tub $86.25
y. Low-volta!!e thermostat $43.75
z. Each carnival ride and generator truck $20.00
aa. Each remote distribution equipment. concerts or gaming show
bb.
part of a carnival $86.25
First field inspection each year or a single concession or ride, not
cc.
Subsequent inspection of a single concession or ride. not part of a
carnival $57.50
.
dd. Berth at a marina or dock $57.50
ee. Each additional berth inspected at the same time $38.25
fr. Industrial block permit $1,000.00
gg. Trip fees and penalties $43.75 as authorized by the Public Works
and Utilities Director
hh. Requests bYDrooertv owners to inspect existin!! installations $86.25
2. Pole Attachment Rate.
The pole attachment rate shall be $11.50 per contact. as f-011ow5.
Y Gar 200G $10.50
Yea! 2007 $11.00
Y"a12008 $11.50
3. Connects/Disconnects
The fee for special emergency connects or disconnects shall be $80.00
during regular working hours and $140.00 outside of regular hours
Section 2.
Ordinance 2552, as amended, and Chapter 14.05 of the Port Angeles
Municipal Code are hereby amended by amending 14.05.180 PAMeto read as follows:
14.05.180 Inspection and Permit Fees.
A. The fees for electrical work permits inspections shall be as set forth in R:€W
19.28.210 Chapter 3.70 PAMC.
B. Block Permit. A firm, corporation, or other entity that has a regularly employed
electrical maintenance staff, which is exempted from the requirement to have an electrician
.
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certificate of competency by RCW 19.28.610, may choose to purchase an a $250 bi ZluDual
electrical worle permit for work done by in-house electrical personnel rather than a work permit
for each installation or alteration in accordance with this Section. Work done by contractors shall
not be included in this block permit. The Inspector will track work requested under the block
pennit until $250.00 an equivalent worth of work is reached, after which additional fees will be
charged.
C. A fee of two times the regular permit fee shall be charged for work that was started
without a permit. This provision shall not apply to emergency work, when at the satisfaction of
the Inspector such work was urgently necessary, making it impractical to obtain a pennit prior to
commencing the work. A permit must be obtained within forty-eight (48) hours after the start of
such work.
Section 3 - Severability.
Ifany provisions of this Ordinance or its applications to any
person or circumstances is held to be invalid, the remainder of the Ordinance or application of
the provisions of the Ordinance to other persons or circumstances is not affected.
Section 4 - Corrections.
The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the .
conection of the scrivener'slclerical enol'S, references, ordinance numbering, section/subsection
numbers and any references thereto.
Section 5 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect January 1, 2009.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
. Council held on the
day of October, 2008.
MAYOR
ATTEST:
Becky J. Upton, City Clerk
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APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED: October , 2008
By Summary
G:\Lef!lll_BackupIORDINANCES&RESOL UTIONS\OROINANCES.200IlUS . PW Fee.Il93008.wpd
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City of Port Angeles
Electric Rate Study Update
City Council
October 21 , 2008
" .
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Presentation
A. Review current & proposed rates & fees
B. Review public comments
C. Recommendations
1
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Proposed Amendments
· No rate adjustment recommended
· Billing demand changes
· Point of delivery
· Industrial Transmission
· Electrical work permit fees
- City versus State fee schedule
- Simplification where possible
- 25% fee adjustment proposed
- Full cost recovery within 3-years
- Electrical contractor meeting
2
Public Hearing Comments
1. Electrical work permit fee examples
New single-family current $73.00 proposed $93.75
Additional tripJ~e current $36.40 proposed $43.75
2. 2010 projected rate adjustment range 3 - 4%
3. CFP Rayonier Transmission Line Renovation
3
2
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;:"".:,,-t'" .'/ ;(!.: - l' . ";' .'i; -i:' f~~ ;,._~ I r,~::- ".' n;
,I< 7'~~
4
Recommendations
· Continue public hearing
· Close public hearing
· Consider adoption of 2
ordinance amendments
Chapters 13.10 & 13.12 PAMC
Chapters 3.70& 14.05 PAMC
5
3
Electric Utility Rate Comparison
City of Port Angeies . Present $98.30
City of Port Angeles - Proposed $98.30
Meson County PUD #3 $104.61
Clallam County PUD #1 1$108.21
Puget Sound Energy $122.03
Grays Harbor PUD I $107.09
Snohomish County PUD $117 .85
Tacoma Public Utilities I $98.59
Seattle City Light 1$114.83
Average Charges . 1$107.76
$0 $20 $40 $60 $80 $100 $120 $140
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, ,,,...,,.< _..,________i
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
October 21, 2008
To:
CITY COUNCIL
FROM:
NATHAN A.WEST
DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT
SUBJECT:
PUBLIC HEARING TO CONSIDER APPLICATION FOR COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FOR MALONEY HEIGHTS
Summarv: At its meeting of October 7, 2008, the City Council conducted a public hearing on a
proposal to sponsor and submit a CDBG application to be used by Habitat for Humanity of
Clallam County for infrastructure improvements in the development of a multi-agency affordable
housing project. The public hearing was continued to this evening pursuant to the State CDBG
Program requirement that two public hearings be conducted to provide information and seek input
as to the use of CDBG funds.
Recommendation: Conduct the public hearing and, after receipt of public input, close the
public hearing and pass a resolution authorizing submission of an application for a general
purpose Community Development Block Grant.
Back2round / Analvsis:
As discussed at the last Council meeting, the City has utilized Community Development Block
Grant (CDBG) funds for a variety of projects that provide affordable housing opportunities. In
keeping with this commitment, the City is being asked to sponsor and submit an application for a
CDBG General Purpose grant application in the amount of $750,000. The original proposed grant
amount of$1 million was decreased to $750,000 following discussion with the Washington State
Department of Community Trade and Economic Development.
The Housing Authority of the County of Clallam, Serenity House of Clallam County and Habitat
for Humanity of Clallam County have partnered together to work towards submitting a proposal to
the City of Port Angeles that would utilize the Infill Overlay Zone (10Z) process to develop a
parcel of property known as Maloney Heights into affordable housing. The completed IOZ as
proposed would result in the development of 14 single family lots as homes for extremely low-
income families and a 28 unit apartment building that will provide Permanent Supportive Housing
to chronically homeless. The funds would pay part of the cost of infrastructure improvements to
develop street access to the newly created development.
T:\CC\2nd CC Memo CDHO Maloney Heights.doc
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Habitat for Humanity ofC1allam County would be the sub-recipient of the grant and the Housing .
Authority of the County of C1allam would provide technical assistance in the form 'of grant writing
and carrying out the scope of work outlined in the grant.
The date of October 31, 2008, has been targeted for the grant application to be made available for
public review. Comments will be accepted by the City until close of business on November 14,
2008. Tonight is the 2nd of two public hearings which provide additional opportunity for public
input. Following the public hearing, staffrecommends that Council pass the resolution authorizing
submission of the CDBG grant application. Representatives of the cooperating agencies will be
present to answer questions on the proposal. Staff is also available for questions.
Attachment A
Resolution
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RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, authorizing submission of an application for a general
purpose Community Development Block Grant and committing to
comply with all required regulations.
WHEREAS, the City of Port Angeles intends to apply to the State Department of
Community, Trade and Economic Development for funding assistance; and
WHEREAS, it is necessary that certain conditions be met as part of the application
requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ANGELES, WASHINGTON, as follows:
Section 1.
The City Council authorizes submission of an application to the State
.
Department of Community, Trade and Economic Development to request $750,000 to be used
for the infrastructure improvements in the development of Maloney Heights.
Section 2.
The City of Port Angeles certifies that, if funded, will comply with
applicable provisions of Title I of the Housing and Community Development Act of 1974, as
amended, and other applicable state and federal laws.
Section 3.
The City of Port Angeles has provided opportunities for citizen
participation comparable to the State's requirements (those described in Section 104(a)(2)(3) of
the Housing and Community Development Act of 1974, as amended); and has complied with all
public hearing requirements and provided citizens, especially low- and moderate-income persons,
with reasonable advance notice of and the opportunity to present their views during the
assessment of community development and housing needs, during the review of available funding
.
and eligible activities, and on the proposed activities.
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Section 4.
The City of Port Angeles has provided technical assistance to citizens
and groups representative of low- and moderate-income persons that request assistance in
developing proposals.
Section 5. The, City of Port Angeles will provide opportunities for citizens to
review and comment on proposed changes in the funded project and program performance.
Section 6.
The City of Port Angeles will not use assessments against properties
owned and occupied by low- and moderate-income persons or charge user fees to recover the
capital costs of CDBG-funded public improvements from low- and moderate-income owner-
occupants.
Section 7.
The City of Port Angeles will establish a plan to minimize displacement
.
as a result of activities assisted with CDBG funds; and assist persons actually displaced as a result
of such activities, as provided in the Uniform Relocation Assistance and Real Property .
Acquisition Policies Act of 1970, as amended.
Section 8.
The City of Port Angeles will conduct and administer its program in
conformance with Title VI of the Civil Rights Act of 1964 and the Fair Housing Act, and will
affirmatively further fair housing (Title VIII of the Civil Rights Act of 1968); and has adopted (or
will adopt) and enforce a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in nonviolent civil rights
demonstrations; and has adopted (or will adopt) and implement a policy of enforcing applicable
state and local laws against physically barring entrance to or exit from a facility or location that
is the subject of such nonviolent civil rights demonstration within its jurisdiction, in accordance
with Section 104(1) of the Title I of the Housing and Community Development Act of 1974, as
amended.
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Section 9.
The City of Port Angeles will provide, upon request, and prior to any
obligation of funds being made, a complete and accurate Applicant/Recipient DisclosurelUpdate
Report detailing the required applicant/recipient information and, as appropriate, other
government assistance provided or applied for, interested parties and expected sources, and uses
of funds.
.
Section 10. N athan West, Director of Community and Economic Development, is
authorized to submit the funding application to the State of Washington on behalf of the City of
Port Angeles. The City of Port Angeles designates the Community and Economic Development
Director as the authorized Chief Administrative Official and the authorized representative to act
in all official matters in connection with this application and the City of Port Angeles'
participation in the State of Washington CDBG Program.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of October, 2008.
Gary Braun, Mayor
ATTEST:
APPROVED AS TO FORM:
Becky J. Upton, City Clerk
William E. Bloor, City Attorney
G:ILegat BackupIORDINANCES&RESOLUTlONSIRESOLUTIONS.2008121.MaloneyHeightsGnml.1 0 1408. wpd
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For More
Information
Bill Cole
Managing Director
360.725.3005
billc@cted.wa.aov
Kaaren Roe
Program Lead
360.725.3018
kaarenr@cted.wa.aov
Julie Baker
Project Manager
360.725.3010
iulieb@cted.wa.Qov
Janice Roderick
Project Manager
360.725.3013
ianicer@cted.wa.Qov
Steve Saylor
Economic Development
Grants & Loan Services
360.725.4046
stevesa@cted.wa.Qov
CTEDI
Community, Trade and
Economic Development
Community Development Block Grant
Introduction
The Washington State Community Development Block Grant (CDBG) program
provides funds on a competitive basis for public facilities, community facilities,
economic development, housing rehabilitation, public services and planning
projects that principally benefit low- and moderate-income households.
Since 1982, the Washington State CDBG Program has distributed and
managed over $376 million from the U.S. Department of Housing and Urban
Development (HUD). With this funding, the CDBG Program improves and
maintains the environment of eligible, rural cities and counties to enhance the
quality of life for low- and moderate-income residents, and as a result, make a
difference for the entire community.
2009 Funding Set-Asides
In 2009, approximately $15 million in federal CDBG funds will be awarded to
Washington State. It is proposed that funds be distributed as follows:
· General Purpose Grants $11,500,000
Contact: Kaaren Roe
Annual grant cycle during which eligible applicants may request up to $1
million for public facilities, community facilities, housing rehabilitation, or
economic development projects principally benefiting low- and moderate-
income persons. If total project costs exceed $10 million, the maximum
grant can be $1.5 million. Applications are due by November 20,2008, with
awards announced March 2009.
· Planning-Only Grants $400,000
Contact: Julie Baker
Grants support a range of planning activities that lead to implementation of
priority projects for eligible small communities and rural counties. Funding
levels vary by type of project, with the maximum grant for single jurisdiction
at $35,000. Joint planning efforts may receive up to $50,000.
· Imminent Threat Grants $200,000
Contact: Kaaren Roe
Provides funds to address unique emergencies posing a serious and
immediate threat to public health and safety on a funds availability basis.
Upon formal Declaration of Emergency and completion of an Imminent
Threat grant application, costs can be covered for a temporary repair or
solution while funding for a permanent fix is secured.
August 2008
Amounts shown are proposed for 2009 Action Plan
www.cted.wa.gov/cdbg
· Housing Enhancement Grants $1,000,000
Contact: Kaaren Roe
Companion funds to support priority applications submitted to the
Washington State Housing Trust Fund.
· Public Services Grants $1,557,612
Contact: Julie Baker
Funds supplement the community Services Block Grant through
collaborations of eligible counties and community action agencies to
increase services for residents with low and moderate incomes.
· CDBG Loan Portfolio $15,000,000
Contact: Steve Saylor (Econ Dev) or Kaaren Roe (Comm Dev)
Provides eligible jurisdictions with short-term loans for economic
development/job creation or community development interim construction
financing on CDBG-eligible activities meeting a HUD National Objective.
Applications may be submitted after adoption of the 2009 Action Plan.
. Float Loan - Economic Development/Job Creation
. Float Loan - Interim Construction Financing
. Rural Washington Loan Fund
. HUD Section 108 Guarantee Loans
HUO National Objectives
CDBG project activities must meet one of three HUD National Objectives:
. Principally benefits low-and moderate-income persons
. Aids in the prevention or elimination of slums or blight
. Addresses imminent threat to public health or safety
COBG Eligibility Guidelines
· Eligible applicants are Washington State cities and towns with less than
50,000 in population or counties with less than 200,000 in population that
are non-entitlement jurisdictions and are not participants in a HUD Urban
County Entitlement Consortium.
· Non-profit organizations, Indian tribes, public housing authorities, port
districts, community action agencies, and economic development councils,
are not eligible to apply directly to the CDBG Program for funding, but may
be partners in projects and subrecipients of funding through eligible
jurisdictions.
· Applicants may submit one request per fund each program year.
August 2008
Amounts shown are proposed for 2009 Action Plan
www.cted.wa.gov/cdbg
CTEDI
Community, Trade and
Economic Development
Subvencion Global Para Desarrollo Comunitario
For More
Information
Bill Cole
Managing Director
360.725.3005
billc@cted.wa.Qov
Kaaren Roe
CDBG Program Lead
360.725.3018
kaarenr@cted.wa.Qov
Julie Baker
CDBG Project Manager
360.725.3010
iulieb@cted.wa.Qov
Janice Roderick
CDBG Project Manager
360.725.3013
ianicer@cted.wa.Qov
Steve Saylor
Economic Development
Services
360.725.4046
stevesa@cted.wa.Qov
Introd ucci6n:
EI programa de Subvencion Global para Desarrollo Comunitario del Estado de
Washington (CDBG) proporciona fondos sobre una base competitiva para vivienda
local, instalaciones publicas y comunitarias, desarrollo economico y proyectos de
planificacion que benefician principal mente a los hogares de ingresos bajos y
moderados.
Los fondos para el programa CDBG del Estado de Washington son despendidos
por el Departamento de Viviendas y Desarrollo Urbano de los Estados Unidos. EI
Programa de Subvencion para el Desarrollo Comunitario (CDBG) de estado de
Washington esta deseando para financiar hogares locales, albergues publicos,
desarrollos economicos y desarrollar proyectos cuyo proposito principal es
beneficiar alas familias de bajos y moderados recursos economicos. Esto resultar
en un beneficio para toda la comunidad.
Fondos Disponibles
Historicamente, se han distribuido aproximadamente $15 millones en fondos
federales sobre una base anual, a traves de los siguientes propuesto fondos de
concesion:
.
Concesion de Proposito General $11,500,000
Contacto: Kaaren Roe
Cicio de concesion anual durante el cuallos solicitantes elegibles pueden pedir
hasta $1,500,000 por solicitud para proyectos de vivienda local, instalaciones
publicas, instalaciones de la comunidad, 0 de desarrollo
economico/microempresas, principal mente en beneficio de personas de
ingresos bajos y moderados. La fecha de vencimiento para el cicio de
concesion de 2009 es el15 de noviembre de 2008, con anuncio de la decision
en el medio de Marzo 2009.
Concesion para Planificacion Solamente $400,000
Contacto: Julie Baker
Las Concesiones para Planificacion Solamente se proporcionan alas
comunidades elegibles sobre una base de disponibilidad de fondos, para una
gama amplia de actividades de planificacion dirigidas hacia la salud publica y
asuntos de seguridad; para responder a los mandatos estatales y federales;
para mejorar servicios esenciales para individuos de ingresos bajos y
moderados; 0, para completar los pasos necesarios dentro de una estrategia
de desarrollo comunitario mas amplia. Se encuentran disponibles concesiones
de hasta $35,000. EI consorcio de solicitantes elegibles puede solicitar hasta
$50,000.
Concesion de Amenaza Inminente $200,000
Contacto: Kaaren Roe
Fondos para cubrir emergencias unicas que representan una amenaza seria e
inmediata a la salud y la seguridad publica, sobre una base de disponibilidad
de fondos. Tan pronto que la declaracion de emergencia es en debida formal,
los fondos se encuentran disponibles para concesiones suplementarias a los
contratos existentes.
.
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Concesi6n para Meiora de la Vivienda $1,000,000
Contacto: Kaaren Roe
Fondos acompafiantes en apoyo de las solicitudes de prioridad presentadas
ante el Fondo de Vivienda del Estado de Washington (Washington State Trust
Fund.)
Concesi6n para Servicios Publicos $1,557,612
Contacto: Julie Baker
Las concesiones se hacen disponibles a traves de los condados a agencias de
accion comunitaria que sirven a areas que no reciben asistencia financiera
directa para actividades que sirven a las personas de ingresos bajos y
moderados. EI financiamiento se proporcionar por formula yadministracion
coordinadas por el Programa Estatal de Subvencion Global para Desarrollo
Comunitario.
Po rtafo Ii 0 de Emprestito Comercial
Contacto: Steve Saylor
Actualmente, se utilizan en Washington cuatro tipos de prestamos de
subvencion global para ayudar a los negocios:
· Prestamos Flotantes
· Los prestamos del Fondo Rural de Prestamos de Washington
· Garantfa de Prestamos bajo la Seccion 108, por medio de HUD.
· Concesiones para el desarrollo microempresa regional.
Guia de Elegibles
· Los solicitantes elegibles son ciudades y pueblos del estado de Washington
con poblaciones menores de 50,000 0 condados con poblaciones menores de
200,000 que son jurisdicciones que no reciben asistencia financiera directa 0
no son participantes en un Consorcio de Asistencia Financiera Directa del
Condado Urbano de HUD.
· Naciones indias y organizaciones con propositos especiales, tales como
autoridades de hogares publicos, estritos portuarios, agencias de accion a la
comunidad y consejos de desarrollo economico, no califican para solicitar
directamente financiamiento al Programa de CDBG. Sin embargo.
jurisdicciones que si califiquen pueden optar por incluir naciones indias 0 otras
organizaciones en actividades financiadas por una subvencion.
· Los proyectos deben beneficiar principal mente a las personas de ingresos
bajos -y moderados-. Los ingresos bajos -y moderados- estan definidos como
80 por ciento del ingreso medio del condado.
· Los solicitantes pueden presentar una solicitud en cada cicio del
financiamiento.
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Requisitos de Participaci6n Ciudadana Federal
Para Solicitantes del Gobierno Local al Programa de COSG
Regulacion Federal 24 CFR 570.486(a)
(a) Requisitos de participacion ciudadana de una unidad general del gobierno local. Cada unidad general del gobiemo
local, debe cumplir los siguientes requisitos como es solicitado por el estado, en el Sec. 9l.l15( e) de este articulo.
(1) Contribuir y motivar a la participacion ciudadana, particularmente en personas de recursos bajos y
moderardos quienes residen en condiciones precarias 0 areas insalubres y areas donde el Programa de
CDBG tiene como objetivo apoyar con financiamiento;
(2) Asegurar que los ciudadanos tengan acceso oportuno y suficiente a reuniones locales, informacion y
estadisticas relacionadas a la unidad de gobiemo local que ha sido propuesta 0 que utiliza los fondos de
financiamiento del programa de CDBG;
(3) Proveer informacion a los ciudadanos, incluyendo:
1. La cantidad de financiamientos del de CDBG que se espera sea otorgada en el ano fiscal en curso
(incluyendo las subvenciones y los ingresos anticipados del programa):
11. El tipo de actividades probables a llevarse a cabo con el financiamiento del de CDBG:
111. La cantidad estimada de financiamientos del de CDBG propuesta para ser usada en actividades que
cumpliran con el objetivo nacional de beneficiar a personas de bajos recursos economicos; y
IV. Las actividades propuestas del programa de CDBG que son probables de resultar declinadas y la
unidad general de gobiemo y los planes de reemplazo requeridos bajo el Sec. 570.488
(4) Proveer asistencia tecnica a grupos representativos de personas de bajos y moderados recursos que soliciten
ayuda en el desarrollo de sus propuestas de acuerdo con el procedimiento desarrollado por el estado. Dicha
asistencia no incluye pro veer financiamiento a tales grupos;
(5) Participar en un minimo de dos audiencias publicas, cada una en diferentes etapas del programa, con el
proposito de obtener puntos de vista de los ciudadanos y responder a propuestas y preguntas. La audiencia
en conjunto debe cubrir las necesidades de casa y desarrollo en la comunidad, desarrollo de actividades
propuestas y la revision del cumplimiento del programa. La audiencia publica que cubre el desarrollo de la
comunidad y las necesidades de cas a debe ser llevada a cabo en la fecha y lugares convenientes a
beneficiarios actuales a potenciales, con lugares accesibles para discapacitados. Las audiencias publicas
deben llevarse a cabo de cierta forma que cumplan las necesidades de residentes que no hablen Ingles ya que
se espera que un numero razonable de estos participe en el programa.
(6) Informar a los ciudadanos con suficiente anticipacion, y oportunidad de comentar al respecto, sobre
actividades propuestas en solicitud al estado y, por subvenciones ya efectuados, actividades que sean
propuestas para agregarse, eliminarse a ser cambiadas substancialmente de la solicitud de unidad general de
gobiemos locales al estado. Cambiadas substancialmente significa que los cambios sean en terminos de
objetivo, alcance, lugar 0 beneficiario, como es definido bajo el criterio establecido por el estado.
(7) Proveer a los ciudadanos la direccion, el telefono y las fechas y horario para entregar quejas y objeciones, y
proveer oportunas respuestas por escrito a quejas entregadas por escrito, dentro de los primeros 15 dias
habiles, cuando asi pueda aplicarse.
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DATE:
TO:
FROM:
SUBJECT:
FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
October 21, 2008
CITY COUNCIL
Glenn A. Cutler, Director of Public Works & Utilities
William Shore Memorial Pool Fee Adjustments
Summary: City staff was requested to propose a fee schedule increase, effective November 1,
2008, for the William Shore Memorial Pool. The fee schedule was presented to the Parks and
Facilities Oversight Committee on October 13,2008. The Committee recommended forwarding
this item for full Council consideration.
Recommendation: (1) Receive a presentation and comments on proposed William Shore
Memorial Pool fee adjustments, (2) Open public hearing, (3) Close the public hearing, (4)
Consider waiving the second reading and (5) Consider adopting the ordinance.
Background/Analysis: City staff was requested to propose a fee schedule for the William Shore
Memorial Pool to be effective November 1, 2008. For fees to become effective November 1,
2008, it is necessary to accelerate the process for adopting a fee ordinance. This required City staff
placing an advertisement in the Peninsula Daily News on October 19,2008 to meet notification
requirements. It also requires waiving the second reading of the ordinance.
On October 13, 2008, the Parks and Facilities Oversight Committee reviewed the proposed
ordinance and recommended that it be forwarded for a public hearing and consideration by the
Council. The William Shore Memorial Pool fees were evaluated on a line item basis; each fee was
modified to better reflect real market value.
The proposed ordinance will be presented to the Parks, Recreation and Beautification Commission
on October 16, 2008. Due to the deadline for publishing the Council packet, their comments will
be provided at the Council meeting.
N:\CCOUNCIL\FINAL\Wm Shore Memorial Pool Fee Adjustments.doc
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ORDINANCE NO.
.
AN ORDINANCE ofthe City of Port Angeles, Washington, amending
Chapter 3.70 of the Port Angeles Municipal Code relating to
fees for use of William Shore Memorial Pool.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES do hereby ordain as
follows:
Section 1.
Ordinance 2789 and Chapter 3.70 of the Port Angeles Municipal Code
are hereby amended by amending Subparts A and B of Section 3.70.040 PAMC as follows:
3.70.040 Parks and Recreation Fees.
A. The fee schedule for use ofthe William Shore Memorial Pool by City residents
shall be as follows, inclusive of sales tax:
1. Lockers - $0.25
2. Shower/Suits/Towel rental- $2:00 3.00
3. Pool rental - $57:00 75.00 per hour
4. Instruction classes - $3:56 4.50 per 1;2 hour lesson .
5. Private Lessons - $Z6:66 22.00 per 40-minute lesson
6. Exercise Classes - $:3-:-9-5 5.00 per class
7. Admission/Passes
a. Youth, Senior, Disabled - $2-:56 3.00
b. Adult - $:3-:-9-5 4.50
c. Youth/Senior 3 Month Passes - $4-T:-ee 78.00
d. Adult 3 Month Passes - $78:00 128.00
e. Youth/Senior Annual Passes - $120.00 180.00
f. Adult Annual Passes - $235.00285.00
g. Family Annual Passes - $3GO.00 450.00
h. Family Six-month Pass - $230.00 300.00
1. Adult script 12 swims - $:3-9:B6 45.00
j. Youth script 12 swims - $25:00 30.00
B. The fee schedule for use of the William Shore Memorial Pool by Non-City
residents shall be 150% of City resident fees.
Section 2 - Corrections.
The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction ofthe scrivener's/clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
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Section 3 - Severability.
If any provisions ofthis Ordinance, or its application to
any person or circumstances, are held invalid, the remainder of the Ordinance, or application of
the provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect five days following the date of its publication by summary.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 21st day of October, 2008.
MAYOR
ATTEST:
.
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED: October , 2008
By Summary
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
October 21,2008
To:
CITY COUNCIL
FROM:
Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT:
Olympic Discovery Trail Paving, Project No. TR 07-07, Award of Contract
Summary: Bids were solicited from five contractors on the Small Works Roster to construct Project
No. TR 07-07, Olympic Discovery Trail Paving. Two bids were received and opened on October 13,
2008. Lakeside Industries of Port Angeles submitted the lowest responsible bid for Chip Sealing in the
amount of$85,675.00.
Recommendation: Award and authorize the Mayor to sign a contract for the Olympic Discovery
Trail Paving, Project No. TR 07-07 with Lakeside Industries of Port Angeles, in the total bid
amount of $85,675.00.
Background/Analysis: The Olympic Discovery Trail Paving project will pave and improve
approximately 4100 feet of the Olympic Discovery Trail, from the east end of the existing paved part
of the trail coming from Port Angeles, to the west side of the Morse Creek Trestle Bridge. The Project
consists of grading, placement of crush surfacing top course, and placement of either (1) two inches of
Hot Mix Asphalt (HMA), or, (2) the placement of a two-coat bituminous surface treatment (Chip Seal).
These two options were listed as Alternate A and Alternate B, respectively.
Bid packages were sent to five contractors from the Small Works Roster on October 1,2008, and
bids were received and opened on October 13, 2008. Two bids were received as follows:
Contractor City HMA Chip Seal
(Alternate A) (Alternate B)
Lakeside Industries Port Angeles, W A $98,739.19 $85,675.00
Peninsula Paving Company Poulsbo, W A $97,549.92 Not bid
Engineer's Estimate $119,938.07 $73,500.00
The project is exempt from sales tax.
The project was planned for and included in the 2007 Lodging Tax Capital Projects Fund plan in the
amount of$93,395.00. Because of the available funding amount, it is recommended that Council
award and authorize the Mayor to sign a contract for Olympic Discovery Trail, Project No. TR07-
07, with Lakeside Industries of Port Angeles for the Chip Seal (Alternate B - Chip Seal), in the bid
amount of$85,675.00.
N:ICCOUNClLIFINAL\Award Olympic Discovery Trail Paving Contract, Project TR07-07.doc
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October 21, 2008 City Council
Re: Olympic Discovery Trail Paving
Page 2
However, if additional funds can be identified and allocated to this project, then it is recommended .
that the project be awarded to Peninsula Paving Company, for the HMA (Alternate A - Hot Mix
Asphalt), in the bid amount of $97,549.92. The HMA would provide a smoother surface, longer life
expectancy, easier maintenance, and match that portion of the trail maintained by the City.
Both options include unit prices for discrete items of work, so final quantities will likely fluctuate
from the estimated quantities. As such, the final contract amount could vary an estimated +/- 7%
from the awarded contract amount.
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N:\CCOUNCIL\FINAL\Award Olympic Discovery Trail Paving Contract, Project TR07-07.doc
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FORTANGBLES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
October 21, 2008
To:
CITY COUNCIL
From:
Glenn A. Cutler, Director Public Works and Utilities
Subject:
Award Contract for IT Server Room Air Conditioning
Summary: The existing Information Technology (IT) Server Room is cooled by two air
conditioning units. The older unit has become unreliable and is nearing the end of its projected
life.
Recommendation: Award and authorize the Mayor to sign a contract with Air Flo
Heating, Inc., Sequim, for $30,154.71, including tax.
Background/Analysis: Currently, there are two air conditioning units for cooling the computer
server room in City Hall. They are a 4-ton unit and a 3-ton unit. The 4-ton is approaching the
end of its useful life. It has experienced a number of failures and is unreliable.
A consulting mechanical engineer with Art Anderson Associates was hired to evaluate current
and future cooling needs. It is proposed to replace the 4-ton unit with two 5-ton units that will
operate alternately. Either one will be able to carry the entire cooling load in the event the other
unit fails. The existing 3-ton unit will be used to cool the space during the construction period,
and will be maintained as an alternate backup for the future.
A request for bids was advertised in the newspaper, posted on-line, and solicited from the
mechanical contractors on the Small Works Roster. Two bids were received and opened on
October 10:
$30,154.71
$44,986.00
The estimated cost was $50,000. Funds are available for this project from the 2008 IT funding
allocations.
It is recommended that City Council award and authorize the Mayor to sign a contract with Air
PIo Heating, Inc., Sequim, for $30,154.71, including tax.
N:ICCOUNCIL\FINALIAward IT Air Conditioning Contract.doc
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U S.A.
CITY COUNCIL MEMO
Date: October 21, 2008
To: City Council
From: Steve Romberg, Communications Manager
RE: New World Systems Sole Source / Contract Addendum
Summary: New World Systems provides records management software and computer aided
dispatch for PenCom and its user agencies. This is an addendum to upgrade the current AS400
applications to a Microsoft Windows (MSP) environment and complete the Mobile Data module.
Recommendation: The City Council pass the sole source resolution and authorize the Mayor to
sign the contract addendum with New World Systems. .
Background/Analysis
MICROSOFT PLATFORM (MSP)
History: PenCom became a New World Systems (NWS) customer in 1995 with the purchase of the
NCIC module. In 1999 local law enforcement agencies, the jail, and PenCom were using an AS400
based system for CAD, Jail, and records management that was incapable of meeting Y2K
requirements. At that time a significant search for a new complete system resulted in the purchase
of the full NWS package for the existing AS400. PenCom, as the combined dispatch center,
contracted for the main package and the Clallam County Sheriff contracted for the jail module.
Since 1999 several modules have been added and some of the original modules have been "traded"
with NWS for other more useful modules. Some of the additions were handled through PenCom
(i.e., encoder & GPS clock interface) and some modules were handled through the County (i.e.,
field reporting, AFIS & Swanson interfaces). Many of these interfaces were funded by grant dollars
through either the County or other agencies. Billing for the modules and resulting Software
Support And Maintenance Agreements (SSMA) has been historically apportioned based on manual
accounting and documentation procedures.
Since early 2001 NWS has been developing upgrades to a system based on Windows servers
instead of the AS400. As a user group the PenCom team closely monitored the enhancements and
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with the latest upgrades finds that the system is stable and provides us with a viable alternative to
maintaining a costly AS400. The user team has completed on-site visits to agencies currently using
the new Windows product to see all modules in a live environment.
AS400 VS. Windows2003 Server: The AS400 environment has consistently been the robust platform
used for public safety/9ll systems. The overall cost of owning an AS400 is much higher than a
Microsoft server environment and requires a significantly different IT skill set to maintain. For
several years the software vendors have been developing other hardware-based solutions. The
Microsoft Windows Platform (MSP) modules by NWS are built on Windows Server2003. One
major positive impact of moving to this platform is a less selective set of IT staff credentials.
Business Continuity: For many years we have maintained the PenCom system without a backup
system. Every other year we reviewed the cost of owning a second AS400 system, discerning that
benefits did not outweigh the significant cost. A Windows2003 Server environment allows for a
much more cost-effective methodology of creating a resilient, redundant system. This is especially
important to the PenCom Advisory Board.
AS400 Useful Life: The current AS400 is nearing the end of its useful life. At this juncture a
decision must be made to either purchase a new AS400 or make the move to a Windows Server
environment. An additional consideration is the current search for Mary Wilgocki' s replacement
and the required skill set. As PenCom moves away from the AS400 environment, the job
requirements will be more mainstream and allow for a broader base of applicants.
MSP Upgrade: The Windows based system is considered an upgrade to the existing
implementation. One software module currently in use will not need to be upgraded as it was
purchased MSP ready. The MSP product collects the required elements using the same data field
names and sequences as the AS400 modules, thus allowing the users an easy transition from AS400
to MSP. All current RMS/CAD/Jail data will be converted to the new platform. The upgraded
system will be very user-friendly and training of users will be much easier.
Data Conversion: NWS is the only vendor that has a method to readily convert the AS400 database
to the new Windows platform. Any other application would need significant, costly programming.
NWS also provides an upgrade path that maintains all current user requirements. There is complete
documentation that provides the use of all current table values, system settings and interfaces.
Any other vendor's new system would entail a complete re-work of existing procedures, codes and
table data at a much higher cost. The existing 10 years of historical data could not be converted
without extensive staff and contract labor, leaving us with no choice but to maintain a secondary
system on the AS400. The cost of this alternative would be prohibitive.
System interfaces: The NWS product currently interfaces with several other databases for use by
Jail, law enforcement, and Fire users. NWS built these interfaces or worked with the other vendor
to create the interface. These interfaces are also handled as upgrades from AS400 to MSP through
NWS.
MOBILE DATA
History: In 2004, PenCom and its agencies worked on a strategic plan identifying projects to
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enhance communications. Mobile Data was defined as a cost-effective method of better meeting
communication needs. The purpose was to alleviate the added burden of increasing radio traffic
and better meet the foreseen increase in radio traffic dispatchers could safely handle.
.
As the MSP upgrade was being discussed with NWS, the team requested a quote for adding the
Mobile module. NWS offered the additional module at a significantly reduced amount taking
advantage of the savings gained from combined project management.
Project Information: The Mobile project will provide the main application and communications
backbone to the various responder agencies. The module will be an extension of CAD to the
vehicles of first responders, allowing the direct non-verbal communication between dispatchers and
the responders. It will provide access to the centralized database, photo images (mug shots), the
W ACIC/NCIC system, and the additional information needed by fire responders.
Each agency will be responsible for the computers and communications hardware in their vehicles.
The cost of this project will be borne entirely by the 1/1 0 of 1 % Emergency Communications Sales
Tax Capital Fund. Since the inception of this tax the PenCom Advisory Board has voted to
accumulate 25% of the revenue in a capital fund. The intent of this fund is to enhance or upgrade
the technology and facility investment in PenCom.
The total software cost for this project is estimated to be $553,590.1 A budget schedule by month,
detailing the series of payments for this project, predicts the fund balance will remain above
$135,000 including anticipated hardware costs of$108,400.
.
1 Associated hardware costs purchased on the approved Washington State Department of Information Systems contract
are estimated to be $108,400. When the specific needs and costs have been determined, they will be brought before
Council.
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RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, designating New World Systems as the sole source for
acquisition and implementation services for upgrade of the Pen Com
AS400 dispatch software and hardware and declaring an exception to
normal bidding requirements.
WHEREAS, New World Systems currently provides software for PenCom's combined
dispatch center based on an AS400 platform; and
WHEREAS, N ew World System proposes to replace the AS400 system with a Microsoft
Windows server-based system, which would significantly reduce operating costs; and
WHEREAS, New World Systems is the only vendor that has a method to readily convert
.
the current AS400 database to the Windows-based platform in the existing highly integrated
PenCom system. The existing IO years of historical data could not be converted using software
from another vendor without extensive manpower and contract labor, making the cost prohibitive;
and
WHEREAS, New World Systems has the only software which meets the needs of the
City, PenCom and its user agencies; and
WHEREAS, the purchase is clearly and legitimately limited to a single source or supply.
NOW, THEREFORE, BElT RESOL VEDbytheCityCouncil ofthe City of Port Angeles
as follows:
Section 1.
The City Council hereby adopts the Findings of Fact that are attached to
this Resolution.
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Section 2.
The City of Port Angeles and PenCom needs to install an upgrade to its
existing computer system. The upgrade software is available only through one distributor. New
World Systems is the sole source for acquisition and installation of the PenCom combined
dispatch center software and hardware upgrade to a Microsoft Windows platform.
Section 3. New World Systems certifies that the City is getting the lowest price it
offers anyone.
Section 4.
Pursuant to RCW 39.04.280, an exception from normal bidding
requirements is hereby implemented, under which the acquisition of a New World Systems
software and Microsoft Windows server-based system need not be competitively bid.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 21st day of October, 2008.
MAYOR
ATTEST:
APPROVED AS TO FORM:
Becky J. Upton, City Clerk
William E. Bloor, City Attorney
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FINDINGS OF FACT
The City of Port Angeles operates PenCom, a combined dispatch center, which provides
dispatch services for law enforcement and fire/medic agencies in Clallam County. PenCom' s
dispatch data is integrated with the record keeping functions of the PenCom user agencies.
The City of Port Angeles and Clallam County have both contracted with New World
Systems (NWS) since the early 1990's to provide proprietary software, maintenance, and other
technical services in relation to the combined dispatch and records management functions. The
City of Port Angeles and Clallam County currently own NWS licensed software that runs on an
AS400 platform.
The current AS400 is nearing the end of its useful life. The alternatives are to purchase
a new AS400, or move to a Windows server-based system.
The overall cost of owning an AS400 is much higher than the Microsoft server
environment. The AS400 requires a significantly different set of IT skills to maintain. In
addition, the only employee with the required application skill set for the AS400 is pending
retirement.
.
NWS has developed licensed software to run on a Microsoft Windows platform (MSP)
that will upgrade PenCom's current system. NWS makes this software available to its current
customers by providing it as an upgrade to the AS400 software, without cost.
NWS' proposal to replace the AS400 system with a Microsoft Windows server-based
system would significantly reduce operating costs. The retiring System Analyst could be replaced
by someone with more mainstream skills.
NWS is the only vendor that has a method to readily convert the current AS400 database
to the Windows server-based platform in the existing highly integrated PenCom system. The
existing 10 years of historical data could not be converted using software from another vendor
without extensive manpower and contract labor, making this project cost prohibitive.
This software upgrades PenCom's current system in a way that meets the needs ofthe City
and PenCom and is available only from New World Systems.
.
We currently use interfaces developed by NWS to allow other vendor applications to
extract information from our database. NWS can provide the same interfaces to the MSP
environment. It is desirable to continue to use the proven software provided by NWS to continue
to increase the business efficiencies necessary to perform our functions. By upgrading the AS400
software to the new MSP software, we will continue to take advantage offuture upgrades as they
are released by NWS. No vendor other than NWS can offer this seamless transition from our
AS400 database to a Microsoft platform software. Any other application would mean significant,
costly programming.
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Findings of Fact
October 21,2008
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Software programming:
New W orId Systems as holder of the source code is the only vendor that can update, patch
or create new versions of its existing application.
Data conversion:
Because NWS is a proprietary product, they are the only vendor that can convert the
AS400 database to the new MSP project. All users of the system agree that it is imperative that
the data stored in the jail, criminal records, and dispatch databases be converted to the upgraded
software. There is no intention, funding, or resources to continue to keep the AS400 software up
and running in order to maintain the historical data collected within it. For business efficiencies,
the database must be converted to the new MSP project. Any other vendor's new system would
entail a complete rework of existing procedures, codes and the table data at a much higher cost.
Mobile software:
The NWS Mobile Data solution includes several modules. One facet is the CAD interface
allowing dispatchers and first responders to communicate via keystrokes on their terminals
regarding dispatch, in routes, and arrivals. A second part of Mobile Data is the ability to run
wants, warrants, drivers and vehicle checks, and criminal history requests directly by the
responder in the vehicle. The third main aspect of this system is the ability to construct reports
and communicate case information to the main records management system. By using the NWS
Mobile Data software we will have a complete seamless system from dispatch through responders
to the Records Management System.
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Mobile Data is an extension of the original application. It uses the existing AEGIS
application to supply information to and accept information from public safety units in the field.
It is a process that requires intimate knowledge ofthe originating data and the way it is stored and
accessed to be able to work. Although other vendors could supply portions of Mobile Data, this
would require a very complicated and expensive interface between them and the NWS system.
The ongoing maintenance ofthis type of interface system would require costlyre-writes each time
either software package was updated. If either vendor had a major change in their software
architecture, the interface may be near to impossible to recreate. The process of splitting a full
software suite would also create a significant additional burden on the local IT staff to maintain
two systems.
The NWS Mobile Reporting software and Mobile Laptop software was purchased several
years ago. This move to MSP will enhance that investment by adding the other portions of the
Mobile Data suite allowing us to completely meet the need for accurate and timely information
for first responders. No other vendor can provide a Mobile Data product that works without an
interface to the Mobile software we already own that is MSP-ready and needs no upgrade.
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Findings of Fact
October 21, 2008
MSP replaces, with no additional license fees, the software the City currently owns. This
allowance is a term of our existing NWS agreement. New W orId Systems AEGIS software is the
intellectual property ofN ew W orId Systems, hence, New W orId Professional Services is the only
source for implementation services. No other vendor is able to supply the licensed Microsoft
platform software and Mobile Data software to meet the specifications required by the City and
County to upgrade the current AS400 software being used by the local public safety agencies.
DATED this 21st day of October, 2008.
Gary Braun, Mayor
Attest:
Becky J. Upton, City Clerk
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September 18. 2008
ADDITIONAL SOFTWARE LICENSE AGREEMENT
For an Aegis 400 to Aegis MSP Upgrade
Mr. Steve Romberg
Communications Director
City of Port Angeles
321 East stb Street
Port Angeles, W A 98362-0217
Dear Mr. Romberg:
New World Systems is pleased to license you additional software and provide implementation services
for the upgrade of your AS/400 licensed standard software to the New World Aegis MSP Licensed
Standard Software. This addendum is for software and services only and does not include any hardware.
The attached forms (Exhibits A, B, C, F and Appendix I) are to be reviewed and approved by you and/or
your authorized representative. They describe the additional software and services you have requested
along with the related fees.
This agreement shall act as an addendum to the Standard Software License and Services Agreement dated
February 1, 1995. The General Terms and Conditions from our original License Agreement with Port
Angeles, Washington are incorporated and continue to apply. Upon completion of the upgrade to Aegis
MSP standard software, the definition of COMPUTER from the Port Angeles, WA (February 1, 1995)
Agreement will be the MSP server(s) in use, and not the IBM AS/400. In addition, both the City of Port
Angeles and Clallam COUllty are obtaining the customer loyalty discount as described in Exhibit A.
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Please acknowledge the change and your understanding 011 the services by the appropriate signature
below.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMSIill CORPORATION
(New World)
CITY OF PORT ANGELES. W A
(Customer)
By:
By:
Larry D. Leinweber, President
Authorized Signature
Title
By:
Authorized Signature
Title
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Date:
Date:
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on
behalf of the organization for which (s)he represents and that all the necessary fOl"malities have been met.
The "Effective Date" of this Agreement is the latter of the two dates in the above signature block.
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Corporate: 888 West Big Beaver Road' Suite 600 . Troy' Mid1igan 48084-4749 . 248-269-1000 . www.newworldsystems.com
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EXHIBIT A
LICENSED STANDARD SOFTWARE AND FEES
1.
License Fee for Licensed Standard Software And Documentation Selected Bv Customer:
Application Package
Cost
In~;PTI~_- ... __nn n nn I INVESTMENT I
UPGRADE OF AEGIS 400 TO AEGIS MSP
CAD (Workstations included in CAD Base - 9)
1. AegislMSP Combined Multi-Jurisdiction LE/FirelEMS CAD $88,000
- Call Entry
- Call Control Panel
- Unit Recommendations
- Unit Status and Control Panel
~ Call Stacking
- CAD Messaging
- Call Scheduling
- Dispatch Questionnaire
- Geo-File Verification
- Hazard and Location Alerts
- Hydrant Inventory
- Access to Aegis/MSP LE Records
- Access to Aegis/MSP Fire Records
- Note Pads
- Rip-N-Run Remote Printing
- Run Cards
- Tone Alerts
2. Additional Aegis/MSP Software for Computer Aided Dispatch5
- CAD Mapping
- Service Vehicle Rotation (Wrecker, Ambulance)
8,000
8,000
3. Aegis/MSP Third Party CAD Interface Software5
- E-911 Interface6
8,000
8,000
8,000
14,000
- Netclock Serial Interface
- Encoder Interface
- Fire Records Interface
(supports Firehouse, Sunpro, Alpine)
- . _ I' -'. 1"~ .:~ .
" . ' ' SUB-TOTAL CAD MODULES .', ',' .:1,42,000
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LAW ENFORCEMENT RECORDS (Workstations included in LE Records Base - 18)
4. Aegis/MSP Multi-Jurisdictional Base Law Enforcement Records 48,000
- Accidents
- Arrest
- Business Registry
- Case Processing
- Computer Aided Investigations
- Federal Reports (UCR/IBR)
- Geo-File Verification
- Impounded Vehicles
- Incident Tracking
- Jacket Processing
- Personnel/Education
- Property
- Traffic Tickets and Citations
- Wants and Warrants
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5. Aegis/MSP Federal and State Compliance Reporting for LE Records 12,000
- Federal UCRfIBR
6. Additional Aegis/MSP Software for Law Enforcement Records
- Career Criminal Registry (parolee, sex offender) 6,000 .
- Case Management 6,000
- Field Investigations 6,000
- Gun Permits and Registrations 6,000
- Orders of Protection 10,000
- Pawn Shops 6,000
7. Cost for Additional Law Enforcement Records Workstations
- 10 group(s) of5 additional workstations at $6,000 per group 60,000
. . .,
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" SUB.TOTAL RECORDS MODULES, .' 160,000
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ADDITIONAL PUBLIC SAFETY SOFTWARE
8. Aegis/MSP Public Safety State/NCIC Interface Software7
- Aegis/M:SP State/NCIC Interface
Includes 12 - 15 screens
On-Line Modules - Includes 4 state inquiry screens
- On-Line CAD Interface to State/NCIC
SUB-TOTAL ADDITIONAL PUBLIC SAFETY 18000
SOFTWARE MODULES '
NEW WORLD STANDARD SOFTWARE LICENSE FEE
LESS CUSTOMER LOYALTY SOFTWARE CREDIT
LESS CUSTOMER LOYALTY SOFTWARE DISCOUNT
11,000
7,000
320,000
(187,755)
(132,245)
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TOTAL SOFTWARE LICENSE FEE 8,9 'iQ
NOTE: Other than for Mobile Software, a multi-jurisdictional license is included for the Exhibit A Licensed
Standard Software. The License includes the folIowing agencies as authorized users:
Clallam County, W A
City of Port Angeles, W A
City ofSequim, WA
Lower Elwha Tribal Police, W A
Jamestown S'Klallam Fish and Game, W A
La Push Tribal Police Department, W A
Olympic National Park, W A
Forks Police Department, W A
Port Angeles Fire Department, W A
Clallam County Fire District #1, W A
ClalIam County Fire District #2, W A
Clallam County Fire District #3, W A
Clallam County Fire District #4, W A
Clallam County Fire District #5, W A
Clallam County Fire District #6, W A
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ITEM DESCRIPTION INVESTMENT
ADDITIONAL AEGIS MSP SOFTWARE
MOBILE SOFTWARE
MOBILE SOFTWARE ON THE RS/6000 10
1. Base Message Switch to State/NCIC (1-50 units)
- Base Message Switch for MDT/MCT
- State/NCIC Interface
2. Additional Aegis@ Software for RS/6000 Message Switch
- New World CAD Interface for Aegis MSP (1-50 units)
- Mobile Upload Software (1-50 units) 11
MOBILE MANAGEMENT SERVER
3. Aegis/MSP Mobile Management Server Software (1-50 units)
- Base CAD/NCIClMessaging
CLIENT SOFTWARE
4. Aegis@ Law Enforcement Mobile Unit Software (40 Units)
Mobile Messal!inl!:
LE State/NCIC via Switch 7
LE CAD via Switch
Drivers License Mag Strip ReaderfBarcode Reader Interface 12
Mugshot Image Download
State Photo Download
Field-Based ReDortine: (40 Units)
Mobile Upload ofField Reports
In-Station Field ReDortine: (4 Units)
LE Field Reporting (Federal Standards)
LE Field Reporting Compliance
Subtotal
Less Laptop Software Volume Discount of20%
TOTAL LAPTOP SOFTWARE
$500 ea. $20,000
$750 ea. 30,000
$200 ea. 8,000
$200 ea. 8,000
$200 ea. 8,000
$600 ea.
$1,000 ea.
$200 ea.
$3,650 ea.
24,000
4,000
800
102,800
-20.560
46,000
10,000
24,000
N/C
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82,240
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SlIB-TOTAL MOBILE MODULES . 162,240
NEW WORLD ST ANDARD SOFTWARE LICENSE FEE
162,240
LESS CUSTOMER LOYAL TY SOFTWARE DISCOUNT 13
(32,448)
TOTAL SOFTWARE LICENSE FEE 8,9 ~
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Exhibit A I LICENSED STANDARD SOFTWARE AND FEES
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ENDNOTES
Personal Computers must meet the minimum hardware requirements for New World Systems' MSP
product. Microsoft Windows 2000 or XP is the required operating system for all client machines.
Windows 2003 Serve7' and SQL Serve7' 2000/2005 are requiredfor the Application and Database
Server(s).
2
New World Systems' MSP product requires Microsoft Windows 2003 Server and SQL Server
2000/2005 including required Client Access Licenses (CALs) for applicable Microsoft products.
Servers must meet minimum hardware requirements provided by New World Systems.
New World Systems' MSP product requires Microsoft Word and Excel.
4
Suggested minimum: 1 DOME Ethernet Network. 10MB CATS Ethernet Network may have less than
adequate response time. Further consultation would be required to assess your network.
Does not include any required 3rd party hardware or software unless specified in Section C of this
proposal. Customer is responsible for any 3rd party support.
May require a "Serial-to-Ethernet" converter for multiple PSAPs (not included in this proposal).
5
6
7
Customer is responsible for obtaining the necessary State approval and any non-New World hardware
and software.
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8
Prices assume that all software is licensed.
9
Any taxes or fees imposed are. the responsibility of the purchaser and will be remitted when imposed.
10
Currently supporting Motorola, Data Radio (DMP & IP), CDPD, EDACS, CDMA., GPRS, 802.11 and
Electrocom Mobile Communication solutions only.
11
The Mobile Upload software provides for the automated upload of New World's Law Enforcement
Field Reporting data over Customer's mobile data network. Customer is responsible for obtaining
from their mobile vendor, the written definition and documentation of the optimal (mobile message)
record size to upload laptop data over the mobile network to be used. This definition must be received
within thirty (30) days of this Agreement being executed.
Customer must provide magnetic stripe encoding format. Also, pricing does not include required 3rd
party equipment or hardware.
12
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Discount only available in conjunction with upgrading Aegis AS/400 to Aegis MSP Windows.
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
2. License Fee Payment Schedule for Licensed Standard Software and Documentation
a) DOWNPAYMENT
40% of the total Exhibit A cost
[Invoiced upon receipt of signed
Standard Software License and Services Agreement.]
$51,917
b) DELIVERY PAYMENT
50% of each application cost
[Invoiced as each Exhibit A Licensed Standard
Software package is delivered to Customer.]
$64,896
c) FINALPAYMENT
1 0% of each application cost
[Invoiced ninety (90) days after delivery
of each Licensed Standard Software package.]
$12,979
TOTAL LICENSED STANDARD SOFTWARE PAYMENTS DUE............................ $129.792
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE
PRICING VALID THROUGH SEPTEMBER 30. 2008.
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Exhibit A 1 LICENSED STANDARD SOFTWARE AND FEES
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3. ODtional Licensed Standard Software Pricinl!:
Customer may license the following software modules at the indicated current list prices, with an additional 20%
discount, for up to two (2) years from the date of execution of this Agreement if it is signed by September 30,
2008.
OPTIONAL SOFTWARE MODULES
ITEM DESCRIPTION
INVESTMENT
MOBILE SOFTWARE ON THE RS/6000
1. Base Message Switch to StatelNCIC (Upgrade to 100 units)
- Base Message Switch for MDTIMCT
- State/NCIC Interface
8,000
2. Additional Aegis@ Software for RS/6000 Message Switch
- New World CAD Interface for Aegis MSP (Upgrade to 100 units)
- Mobile Upload Software (Upgrade to 100 units)
3,000
11,000
MOBILE MANAGEMENT SERVER
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3. Aegis/MSP Mobile Management Server Software (Upgrade to 100 units)
- Base CADINCIC/Messaging
NlC
CLIENT SOFTWARE
4. Aegis@ Law Enforcement Mobile Unit Software (Per Unit Price)
Mobile Messaginl!:
LE StatelNCIC via Switch 7
LE CAD via Switch
Drivers License Mag Strip Reader/Barcode Reader Interface14
Mugshot Image Download
State Photo Download
$500
$750
$200
$200
$200
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Exhibit A / LICENSED STANDARD SOFTWARE AND FEES
ITEM DESCRIPTION
INVESTMENT
Field-Based ReDortiDl~ (Per Unit Price)
LE Field Reporting (Federal Standards)
The following 4 New World Reports are included:
- Incident (1 form)
- Case (1 form)
- Arrest (1 form)
- Supplement (1 form)
$1,000
LE Field Reporting Compliance
Mobile Upload ofField Reports
$200
$600
5. Aegis@ Fire Mobile Unit Software (Per Unit Price)
Fire CAD via Switch
$750
AEGIS JUSTICE LINK (AJL) OPTIONS 1,2
6. Aegis Justice Link Interface Server at a New World Site (MSP)
- One AJL Interrace Server can support multiple GJXML interfaces, except for
Consolidated Searches.
10,000
Note: Training and Support Services cost as well as Maintenance (SSMA) costs for these optional modules are
not included,
ENDNOTES
All third party software or third party databases interfacing with AJL Server must present data in a GJXML
/GJXDM format. Pricing does not include any custom interfaces.
]
New World State Compliance software (/:e.. Accidents, etc.) is requiredfor AJL interfaces to LERMS and/or
Corrections.
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EXHIBIT B
PROJECT MANAGEMENT. INSTALLATION AND
TRAINING SUPPORT SERVICES AND FEES
1. Proiect Manal!:ement Services
New World shall act as Project Manager to assist Customer's management in implementing the Exhibit A
software. This responsibility will include documenting, coordinating and managing the overall Implementation Plan
with Customer's management and the Customer Liaison. Project Management Services include:
a) a summary level Implementation Plan;
b) a detail level Implementation Plan;
c) revised Implementation Plans (if required);
d) monthly project status reports; and
e) project status meetings
-a project review (kickoff) meeting at Customer's location
- progress status meeting(s) will occur during implementation via telephone conference or at
Customer's location; and
- a project close-out meeting at Customer's location to conclude the project.
f) New World consultation with other vendors or third parties.
To implement the Exhibit A applications, the Project Management fee will be $58.000.
2.
Imolementation and Traininl! Support Hours Recommended
.
It is recommended that appropriate support hours are allocated for all Licensed Standard Software listed in Exhibit
A to insure successful implementation of and training on each application package. Based on the Licensed Standard
Software listed on Exhibit A, 660 hours of New World implementation and training support services have been
allocated. Avoiding or minimizing custom or modified features will aid in keeping the support costs to the amount
allocated. Customer agrees to reimburse New World for support trips canceled by Customer less than ten (10)
days before the scheduled start date to cover New World's out-of-pocket costs and lost revenues. The
recommended implementation and training support services include:
a) implementation of each package of Licensed Standard Software;
b) Customer training and/or assistance in testing for each package of Licensed Standard Software;
and
c) tailoring of Licensed Standard Software by New World technical staff and/or consultation with
New World technical staff.
The project management, implementation and training support services are performed at Customer's premises
and/or at New World national headquarters in Troy, Michigan (e.g., portions of project management are performed
in Troy).
3. Interface Installation Service Fees
A flat rate fee is charged for the installation of selected interfaces on Exhibit A. This fee does not include hardware
and/or third party product costs. Whenever possible, this work will be done remotely, resulting in savings in travel
costs. If on-site installation and training is required, Customer will be responsible for the actual travel costs.
Installation includes the following interfaces with these corresponding fees.
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Exhibit B / PROJECT MANAGEMENT, INSTALLATIO~ AND TRAINING SUPPORT SERVICES AND
FEES
a) Windows 2003/0perating System Assurance $7,000
b) 911 Interface 4,000
c) Netc\ock Interface 4,000
d) Encoder Interface 5,000
e) TDD Interface 4,000
f) Fire Records Interface 6,000
g) State/NCIC 6,000
h) Geo-File Implementation (split with County) 4,000
TOTAL INTERFACE INSTALLATION SERVICE FEES ..........................................$~
New World's GIS implementation services are to assist and train Customer in preparing their GIS mapping data for
use with the Licensed Standard Software. Customer must provide an accurate GIS street centerline layer in an
industry standard file format (ESRI Shape Files). Customer is responsible for having clearly defined boundaries for
Police Beats, EMS Districts and Fire Quadrants. New World will assist Customer to create and/or import map
layers representing the PolicelEMSlFire boundaries. New World is not responsible for GIS data corrections,
cleansing or accuracy.
4. Sunnor! Service Fees Estimate
The 660 hours of installation and training support services cost has been calculated using a rate of $140 per hour.
Additional services are also available at the rate of $140 per hour. This rate is protected for one year from the date
New World executes this Agreement. After one year, Customer shall pay the then-current hourly rate for all
Exhibit B support services rendered.
Based on the services suggested above, the Project Management ($58,000), Installation and Training Support
Services ($92,400) and Interface Installation Services ($40,000) costs will be a total of $190,400. (Plus all actual
and reasonable travel expenses incurred by New World divided proportionately between all New World customers
visited on a single trip and actual employee travel time for Installation and Training up to but not exceeding four (4)
hours per Customer visit.) Estimated travel and living expense is $54,000 (36 Trips).
5. Additional Services Available
Other New World services may be required or requested for the following:
a) additional software training;
b) tailoring of Licensed Standard Software by New World technical staffancrlor consultation with
New World technical staff;
c) New World consultation with other vendors or third parties;
d) modifying the Licensed Standard Software;
e) designing and programming Licensed Custom Software; and
.f) maintaining modified Licensed Standard Software and/or custom software.
Customer may request these additional services in writing using New World's Request For Service (RFS)
procedure (or other appropriate procedures mutually agreed upon by Customer and New World).
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Exhibit B / PROJECT MANAGEMENT, INSTALLATION AND TRAINING SUPPORT SERVICES AND
FEES
6. Payments for Exhibit B Services
Exhibit B Services will be billed as follows:
a) Upon Agreement execution
b) 90 days after the Effective Date
c) 180 days after the Effective Date
d) Upon project completion or 18 months after
the Effective Date, whichever comes first.
$95,200
38,080
38,080
19,040
TOTAL PROJECT MANAGEMENT SERVICES FEE...............................................$190,400
7. Payments for Travel Costs
All travel will be billed weekly for services provided in the previous calendar week.
Note: Any taxes imposed from the course of this Agreement are the responsibility of the Customer and Customer
agrees to remit when imposed. If an exemption is claimed by the Customer, an exemption certificate must be
submitted to New World.
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE.
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EXHIBIT C
STANDARD SOFTWARE MAINTENANCE AGREEMENT
This Standard Software Maintenance Agreement (SSMA) between New World Systems Corporation (New
World) and City of Port Angeles, Washington (Customer) sets forth the standard software maintenance support
services provided by New World.
1. Service Period
This SSMA shall remain in effect for a period of eight (8) years (the SSMA term) beginning on March 1,2009 and
ending on February 29, 2017. New World has provided a customer upgrade discount on Exhibit A. In consideration
for this discount, Customer agrees to pay full amount of annual payments due New World under Exhibit C. If
Customer fails to pay all the SSMA amounts as specified, Customer shall forfeit the license to use the Aegis MSP
licensed product and shall return all copies of the licensed product to New World. No cancellation of Exhibit A
software modules and related fees will be allowed during the service period.
2. Services Included
The following services or features are available under this SSMA:
a) upgrades, including new releases, to the Licensed Standard Software (prior releases of Licensed
Standard Software application packages are supported no longer than nine (9) months after a new
release is announced by New World);
b) temporary fixes to Licensed Standard Software (see paragraph 6 below);
c) revisions to Licensed Documentation;
d) reasonable telephone support for Licensed Standard Software on Monday through Friday from
8:00 a.m. to 8:00 p.m. (Eastern Time Zone); and
e) invitation to and participation in user group meetings.
f) Emergency 24-hour per day telephone support, for Aegis CAD only, seven (7) days per week for
Licensed Standard Software. Normal service is available from 8:00 a.m. to 8:00 p.m. (Eastern
Time Zone). After 8:00 p.m., the Aegis CAD phone support will be provided via pager and a New
World support representative will respond to CAD service calls within 30 minutes of call
initiation.
g) Includes integration of the ESRI software that is a component of the Exhibit A Licensed Standard
Software.
Items a, b, and c above will be distributed to Customer on appropriate media or other means.
Additional support services are available as requested by Customer using the then-current hourly rates or applicable
fees. Exhibit B has a description of support services available.
3. Maintenance for Modified Licensed Standard Software and Custom Software
Customer is advised that if it requests or makes changes or modifications to the Licensed Standard Software,
these changes or modifications (no matter who makes them) make the modified Licensed Standard Software
more difficult to maintain. If New World agrees to provide maintenance support for Custom Software or
Licensed Standard Software modified at Customer's request, or for prior releases of New World's software, then
the additional New World maintenance or support services provided shall be billed at the then-current Exhibit B
hourly fees plus reasonable expenses.
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Exhibit C / STANDARD SOFTW AR.E MAINTENANCE AGREEMENT
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4. Billinl!
Maintenance costs will be billed annually, beginning on the start date and on the same day each year thereafter for
the tenn of the SSMA. (Any Exhibit B support or service hours and travel costs incurred are billed weekly for the
previous calendar week.)
5. Additions of Software to Maintenance A{!reement
Additional Licensed Standard Software licensed from New World will be added to the SSMA ninety (90) days after
delivery. Costs for the maintenance for the additional software will be billed to Customer on a pro rata basis for the
remainder of the maintenance year and on a full year basis thereafter.
6. Reauests for Software Correction on Licensed Standard Software
At any time during the walTanty period or during the SSMA period, if Customer believes that the Licensed
Standard Software does not conform to the current specifications set forth in the user manuals, Customer must
notify New World in writing that there is a claimed defect and specify which feature and/or report it believes to be
defective. Before any notice is sent to New World, it must be reviewed and approved by the Customer Liaison.
Documented examples of the claimed defect must accompany each notice. New World will review the documented
notice and when a feature or report does not conform to the published specifications, New World wiII provide
software correction service at no charge. (See paragraph 4.0 of the General Tenns and Conditions of this
Agreement for the New World warranties provided). A non-warranty request is handled as a biIIable Request For
Service (RFS) (see Exhibit B).
.
The no-charge software correction service does not apply to any ofthe following:
a) situations where the Licensed Standard Software has been changed by anyone other than New
World personnel;
b) situations where Customer's use or operations error causes incorrect infonnation or reports to be
generated; and
c) requests that go beyond the scope of the specifications set forth in the current User Manuals.
7. Maintenance Costs for Licensed Standard Software Packal!es Covered for MSP Server(s)
New World agrees to provide software maintenance at the costs listed below for the following New World
Licensed Standard Software packages installed at Customer's location:
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Exhibit C I STANDARD SOFTWARE MAINTENANCE AGREEMENT
Application Packa~es
1) Aegis/MSP Combined Multi-Jurisdiction LE/FireIEMS CAD
2) Aegis/MSP Additional Software for Computer Aided Dispatch
3) Aegis/MSP Third Party CAD Interface Software
4) Aegis/MSP Multi-Jurisdiction Base Law Enforcement Records
5) AegislMSP Federal and State Compliance Reporting for LE Records
6) AegislMSP Software for Law Enforcement Records
7) AegislMSP Additional Law Enforcement Records Workstations
8) Aegis/MSP Public Safety State!NCIC Interface Software
Additional Software
9) Base Message Switch to State/NCIC
10) Additional Software for RS/6000 Message Switch
11) Mobile Management Server Software
12) Law Enforcement Mobile Unit Software - Mobile Messaging
13) AegislMSP Mobile Client Software: Field -Based Reporting
14) Aegis/MSP Mobile Client Software: In-Station Field Reporting
15) Aegis/MSP Mobile Software on the MSP Server*
*Licensed on Prior Agreement
NEW WORLD LICENSED STANDARD SOFTWARE LIST COST
- Aegis 400 to Aegis MSP
- Additional MSP and Mobile Software
- Existing Mobile Software
TOTAL NEW WORLD LICENSED STANDARD SOFTWARE LIST COST
Annual Maintenance Cost (8-Year Plan, Billed annuallv)
Year 1 March 1,2009- February 29, 2010
Year 2 March 1,2010- February 29, 2011
Year 3 March 1,2011- February 29, 2012
Year 4 March 1,2012- February 29, 2013
Year 5 March 1,2013- February 29, 2014
Year 6 March 1,2014- February 29, 2015
Year 7 March 1,2015- February 29, 2016
Year 8 March 1,2016- February 29, 2017
Amount for Previous Licensed software on Aegis 400 and existing Mobile:
Amount of Year 1 Increase (7%):
Amount for Additional software added on Aegis MSP and Mobile:
Total Amount:
Number of Modules
17
2
4
14
1
6
N/A
2
$88,991
$96,110
$103,799
$1l2,103
$121,071
$130,757
$141,218
$152,515
$58,910
$4,123
$25,958
$88,991
2
2
1
5
1
2
1
$320,000
$162,240
$49,000
$531,240
ALL PAYMENTS ARE DUE WITHIN FIFTEEN (15) DAYS FROM RECEIPT OF INVOICE.
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EXHIBIT F
DATA FILE CONVERSION ASSISTANCE
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New World will provide conversion assistance to Customer to help convert the existing data files specified below.
If additional files are identified after contract execution, estimates will be provided to Customer prior to New
World beginning work on those newly identified files.
General
1. This conversion effort includes data coming from one unique database or source, not multiple sources.
2. No data cleansing, consolidation of records, or editing of data will be part of the data conversion effort.
Any data cleansing, removal of duplicate records, or editing must take place by Customer prior to
providing the data to New World.
New World Responsibilities
L New World will provide the data conversion programs to convert Customers data from a single data
source to the New World Licensed Standard Software for the specified files that contain 500 or more
records.
2. New World will provide Customer up to 2 test sets of the converted data. Additional test sets requested
may/will require additional conversion costs.
3. As provided in the approved project plan for conversions, New World will schedule a conversion
analysis trip and a separate data conversion testing trip to Customer's location. The conversion testing
trip will be part of delivering the conversion programs to Customer.
4. New World will create and provide Customer with a conversion design document for signoff prior to
beginning development work on the data conversion. No conversion programming by New World will
commence until Customer approves this document.
.
Customer Responsibilities
1. Data files from Customer's current database are included in this conversion. Customer will provide a
list of discrete data files with descriptions of fields or data elements in each file.
2. Data will be submitted to New World in EBCDIC or ASCII format with a fixed field, fixed record length
and fIXed block fonnat, with coma deli miters on the following media types: DVD, CD, 3 !h inch disk, or
8 mm tape.
3. Data files submitted must include an accurate count of records contained in the file. Customer
understands that files or tables containing less than 500 records or table entries will not be converted.
4. A data dictionary (data descriptors) containing all data elements must be provided to New World for
each file submitted with the media.
5. As provided in the project plan for conversions, Customer will provide a dedicated resource in each
application area to focus on conversion mapping and testing. This includes dedicating a support
person(s) whenever New World staff is on site regarding conversions. Roughly a one to one ratio exists
for Customer commitment and the New World commitment. Customer understands that thorough and
timely testing of the converted data by Customer personnel is a key part of a successful data conversion.
6. Customer agrees to promptly review and signoff on both the conversion design document, and on the
final conversions after appropriate review.
.
3CNTADD MSP 8 yr 0918 City.docx
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Port Angeles, W A
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. Exhibit F I DATA FILE CONVERSION ASSISTANCE
Files to be converted:
The following files will be converted from Aegis400 System: (TBD)
Public Safety PS
File Number Of TEXT
Records Text'description'
1 BCBCMP 2 Bonding Company File
2 BKBLOK 24 Jail Block Master File
3 BKBOOK 21280 Booking Master File
4 BKCELL 77 Jail Cell Master File
5 BKCHST 1639 Classification Question History File
6 BKCLAS 22128 Inmate Booking Classification File
7 BKCLSQ 16 Classification Question Master File
8 BKCTRN 175823 Classification Question Transaction File
9 BKFCLS 3 Final Classification
10 BKFCLT 2 Jail Facility Master File
11 BKH LOG 21680 Booking/Release History Log
12 BKHOUS 262 Housing Assignment Master File
13 BKHRSC 20 Classification High Risk/Special Conditon
. 14 BKINCT 216 Incident Type File
15 BKNSBJ 7189 Bookings Notification File
16 BKPCLS0091 1 Print Classification Work File
17 BKPCLS8204 1 Print Classification Work File
18 BKPCLS8259 2 Print Classification Work File
19 BKPLOC 256 Property Location Master File
20 BKPOSS 127025 Prisoner Possessions Master File
21 BKQUES 1619243 Questionnaires Master File
22 BKSCHG 37243 Booking/Courts Supplemental Charges File
23 BKSUIC 1671 Bookings Suicide Watch File
24 BKWORD 1 Void Cash Receipts Password Master File
25 CCWORK 26 Career Criminal Work File
26 CDBLDG 2 CAD - Building/GEO Master File
27 COBREK 125 CAD - Break
28 COClNC 186 CAD - Combined Incident Type Master File
29 COCLOG 1335622 CAD - Log Audit File
30 COCMDS 193 CAD - Commands File
31 CDCMTL 78 CAD - Subordinate ORI File
32 CDCNTL 21 CAD - CAD Jurisdiction Control File
- Call Queue
33 CDFLDC 244 CAD Master
- Field Master (Compiled
34 CDFLDM 339 CAD Version)
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- Field Master (Last Changed .
35 CDFLDW 396 CAD Version)
36 CDFRMT 6 CAD - CAD Screen Formats
37 CDHOUS 814 CAD - House Watch
38 CDHZRD 1197 CAD Hazards
39 CDINCD 55 CAD - Active Calls
40 CDINCDCV 11 CAD - Active Calls
41 COINCO 56 CAD - Active Calls - Additional Oris
42 CDMCON 153 CAD - Maximum Unit Contact
43 CDMONT 66 CAD - Monitors
44 CDMSGW 76 CAD - Message Window Setup
45 CDNARR 152982 CAD - Active Call Narrative
46 CDNOTE 42 CAD - Note Pads
47 CDPAGF 420 CAD - Pager Formats
48 CDPAGI 5334 CAD - Pager Incident Index
49 CDPLAT 61037 CAD - Plate Information
50 CDPLOG 2626689 CAD - Personnel History Log
51 CDRIPR 2 CAD - Rip and Run Stations
52 CDRQPM 2 CAD/NCIC Online Parameter Order
53 CDSTAL 27 CAD - Response Station List
54 CDTDD 1 CAD - TDD History
55 CDTNAR 85 CAD - Transfer Narrative To Documents .
56 CDTONE 38 CAD - Response Tones Master File
57 CDUDFT 232 CAD - Dispatch Entry Defaults
58 CDULOG 4367370 CAD - Unit History Log
59 CDUMLG 406 CAD - Unit Mileage File
60 CDUNIT 899 CAD - Units
61 CDUPER 1172 CAD - Unit/Personnel Scheduling
62 CDUPRF 716 CAD - Security Profiles
63 CDUSER 47 CAD - User Profile
64 CEHIST 226346 E911- History.
65 CESETU 2 E911 - Setup
66 ECINFO 1612 Enhanced Court Tracking - Court Information
67 EMPMED 5 EMS Patient Medical File
68 GOCNTL 4 GEO Verification System Control File
69 GOGEO 14004 GEO - Master
70 GOOH$T 409782 GEO Verification Override History File
71 GOQUAD 3 GEO - Quad. Exceptions
72 GORCAM 6105 GEO - Run Card Assignments Master
73 GORCRD 1100 GEO - Run Card Master
74 GOSTRT 3048 GEO - Street Name Master
75 GOVLCD 36 GEO Verification Validation Code File
76 GOXSTR 11092 GEO - Cross Stre~t Master
.
3CNTADD MSP 8 yr 0918 City.docx Page 19 of 33 Port Angeles, W A
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I
I. IE/PE Transaction History
77 IEETRN 77 File
Medical/Court/Event
78 JMAPPT 10100 Appointment Scheduling F
79 JMAVST 2315 Approved Visitor File
80 JMBILL 15 Billed Agencies Master File
Jail Management Control
81 JMCNTL 1 Master File
Inmate Head Count Work
82 JMHDCNT 20 File
Housing Assignment History
83 JMHLOG 47742 Log
84 JMHOUS 367 Housed For ORI Log
Account Funds Ledger
85 JMLEDG 52183 Master File
86 JMLEDH 3250 Account Funds Header File
Medications Administered
87 JMMEDA 2 File
Visitor Restriction Master
88 1M RSTV 24 File
Jail Visitor Booth Master
89 JMVBTH 1 File
. 90 JMVSTR 57 Visitor File
91 JVFTP 12
92 JVFTP 3 FTP Script for Vine Record
93 JVFTP 3 FTP Seed Script for Vine Record
94 MIBREK 159 MAP - Break
9S MICOMP 2547 MAP - GEO Comparison
96 MIPLAY 978777 CAD - Mapping playback file
97 MSMDTM 114 MDT Messages
98 NYIBRW 31 NYSIBR Tape Workfile
99 OIFAPP 34 Application Formats
100 OIFLDM 720 Field Master
101 OIFLDW 720 Field Master
102 OITWRK 285224 Transaction Work File
103 OPCNTL 6 Orders of Protection Control File
104 OPLOCT 9980 Orders of Protection Location File
105 OPMAST 7823 Orders of Protection Master File
Orders of Protection
106 OPSUBJ 15646 Subjects File
107 PCFILE 145 J7 PC File
108 PEDSTA 43 Distribution Assignments
109 PETMAN 145 Time Management File
Photo Imaging Jacket
110 PHCONS 2 Consolidation File
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111 PLAARM 76046 Adult Arrest File .
112 PLABCF 167224 Global Charges File
113 PLACCM 4 Accident Master File
114 PLACCN 5 Accident Subject File
115 PLACCV 2 Accident Vehicle/Unit File
Arrest Court Information
116 PLACIN 94633 File
Accident Module Control
117 PLACNT 1 File
Police Case Arrest History
118 PLAHST 22001 file
119 PLASOC 3644 Associated Case
120 PLAWRK 3334 Arrest Charges Work File
121 PLCACT 2908 Police Case Activity
122 PLCASE 68296 Police Case File
123 PLCLAS 520 Education Class Master
124 PLCRI M 58 Crime Code Master
125 PLCSAS 75701 Officer Case Assignment File
Case User Defined
126 PLCUSR 3 Information
Law Enforcement Officer
127 PLEOKA 3 Killed/ Assau Ited Fil
PhYSical Evidence Collected .
128 PLEVID 1 File
Field Investigations
129 PLFIAC 4425 Associated Cases
130 PLFINV 4454 Field Investigations File
Field Investigations Subject
131 PLFSBJ 4462 File
132 PLGUNP 7919 Gun Permit Master
133 PLGUNR 35 Gun Registrations Master
134 PLlBRD 1 NIBR Drug Workfjle
135 PLlBRE 2091 NIBR Error Edit File
136 PLlBRW 972 NIBR Tape Workfile
137 PLlDSP 538235 Cleared Dispositons File
138 PLlEMI 673 MICR Tape Edit file - Michigan
139 PLlNCD 423988 Incident File
140 PLI NCO 422835 CAD - Active Calls - Additional ORis
141 PLlNCW 61 Workfile For Printing Incident Reports
142 PLlTYP 256 Incident Type Master File
143 PLlWM I 657 MICR Tape Workfile - Michigan
144 PUARM 14851 Juvenile Arrest File
145 PLMISS 2018 Missing Person File
146 PLNADR 382038 Incident Additional Name/Address File
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i. 147 PLNIBW 49 NIBR Tape Workfile
148 PLOEDC 4216 Officer Education Master
149 PLOFCR 612 Officer Master File
150 PLOFNS 84609 Case Offense File
151 PLOINV 681 Officer Equipment Issued Master File
152 PLORNK 577 Officer Rank File
153 PLOSMO 102 Offender/Suspect Modus Operandi
154 PLPAWN 19271 Pawn Shop Transaction Master File
155 PLPBIN 2048 Property Bin Master File
156 PLPCTL 33 Property Control File
157 PLPDSP 59621 Property Disposition
158 PLPHST 53060 Police Case Property History File
159 PLPLAB 261 Property Lab/Evidence File
160 PLPLOC 35871 Property Location
161 PLPPRP 20950 Pawn Shop Transaction Pawned Item File
162 PLPROP 125911 Property File
163 PLPROPW1 135237 Property File - Work File for Online
164 PLPTRN 48416 Property Custody Transaction File
165 PLQDSP 216364 Cleared Dispositons File
166 PLQUIK 209305 Incident File
. 167 PLSCHG 96748 Case/Arrest Supplemental Charges File
168 PLSHST 81455 Case Status History File
169 PLSHSTBK 187892 Case Status History File
170 PLSHSTBK2 72134 Case Status History File
171 PLSHSTDUP 142223 Case Status History File
172 PLSHSTDUP2 116418 Case Status History File
173 PLSOLV 10 Case Solvability Factors
174 PLSPVM 5175 Suspect Vehicle File
175 PLSREL 3084 Subject/Offense Relation File
176 PLSSUP 8 Supplementary Case Subject File
177 PLSVOR 375 Victim Offender Relationship Fife
178 PLSVWM 163958 Case Subject File
179 PL TOWD 4563 Impounded Vehicle Master File
180 PLUANJ 17 NIBR Prior Month Adjustments
181 PLUSRD 20 Impounded Vehicles User Defined Fields
182 PLWTLY 20171 Tally Sheet Work File For Persons Arrested
183 PLWTLYD 100 Tally Sheet Work File For Persons Arrested
184 PLWTL2 1440 Supplemental Work File For Persons Arrested
185 PLWlYC 2464 Tally Sheet Work File For Stolen Property -
186 PLWTYJ 1385 Tally Sheet Work File For Dispo's of Juvenil
187 PLWTYR 7636 Tally Sheet Work File For Return A
188 PLWTYRD 130 Tally Sheet Work File For Return A
. 189 PLWTYT 1232 Tally Sheet Work File For Property By Type
3CNTADD MSP 8 yr 0918 City.docx Page 22 of 33 Port Angeles, W A
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190 PLWTYX 1456 Tally Sheet Work File For Stolen Property- .
191 PROPQE 1 Property Room Quick Entry Items - OR', QE#
192 PSAADR 506 Jacket Additional Addresses
193 PSADFT 54 Address Activity Defaults
194 PSAJCK 139817 Common Jacket Master File
195 PSAJCKW1 60534 Common Jacket Master File - Work File for On
196 PSALlS 12501 Alias Master File
197 PSASSC 100181 Known Associates File
198 PSA TRN 844 Case Activity File by Date/Time/Activity
199 PSAUTH 212519 Program/CL Security Master File
200 PSBUSN 9 Business Additional Characteristics File
201 PSCHAR 108258 Jacket Additional Characteristics File
202 PSCHARWl 14651 Adtnl Chrs Jacket File - Workfile for Online
203 PSCOST 203 Cost File
204 PSCRIM 741 Jacket Criminal Characteristics File
205 PSDMST 28 Document Processing Set-up File
206 PSDOCC 58 Document Processing Control File
207 PSDOCl 928091 Document Processing Document Index File
208 PSDOCP 372 Document Processing Command File
209 PSDSBJ 584 Bookings Disciplinary Subject File
210 PSEXPG 4 PS Expunge Control File
Document Processing Free .
211 PSFDOC 5566278 Form Document File
212 PSFPRT 4 Jacket Finger Print File
213 PSFPRTW1 100 Jacket Finger Print File
214 PSGADR 253307 Global Address File
Global Address Master
215 PSGADROCV 458979 (NEW)
216 PSGUNS 4469 Common Gun File
Common Gun File - Workfile
217 PSGUNSWl 972 for Online
218 PSIACT 1312 Inmate Activity File
219 PSINBR 80544 Jacket ID Number File
220 PSINBRW1 126094 Jacket ID Number File
221 PSJAM 1490 Jacket Activity Master
Jacket School/Business
222 PSJ BUS 24018 Information
223 PSJCKA 850 Jacket Alerts File
224 PSJGUN 2316 Jacket Associated Guns
Jacket Associated General
225 PSJ ITM 64818 Items
226 PSJTI M 9978 Booking/Courts Jail Time Sentence File
227 PSJURS 67 Jurisdiction Master File
228 PSJVHL 21065 Jacket Associated Vehicles
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I
!
I
j
r. 229 PSLNUD 60578 Line-ups Detail File
230 PSLNUP 90 Line-ups File
231 PSlNUS 86 Line-ups Query Criteria File
232 PSLWAD 9 Records Attorney Master Detail File
233 PSMODl 2334 Common Make/Model File
234 PSNCIC 9 NCIC/State Interface Transaction File
235 PSOTHR 1 Booking/Courts Other Sentences File
236 PSPADR 101219 Jacket Previous Address File
237 PSPHON 128662 Jacket Additional Contact File
238 PSPHONW1 33734 Jacket Additional Contact File
239 PSPHOT 8307 Line-ups Photos File
240 PSPlTM 125470 Property Item File
241 PSPITMW1 9792 Property Item File - Workfile for Online
242 PSPROG 2508 Program/Cl Names & Descriptions Master File
243 PSPSRG 2 Penalty Surcharge File
244 PSPTYP 60 Penalty Type File
245 PSREVU 21082 Generic Review Date Master File
246 PSROLC 6269 Card File Contacts File
247 PSROLO 3515 Card File Master File
248 PSRPTD 240 Report Defaults Master File
:. 249 PSRPTP 332 Report Parameters Master File
250 PSSECT 67 Area Section Master File
251 PSSMTH 7663 Jacket Scars, Marks, Tatoos, Handicaps
252 PSSQPD 1835 Sequence Program Detail
253 PSST AT 10628 Statute/Arrest Charge Master File
254 PSSTTN 44 Station File
255 PSSVlG 472621 Security Violation Master .
256 PSTCHG 29 Table Changes Master
257 PSUHElP 157 Window Help Text File
258 PSUSRD 12 Jacket User Defined Information
259 PSUSRJ 345 User/Jurisdiction Master File
260 PSVHCL 42359 Common Vehicle File
261 PSVHCLW1 8896 Common Vehicle File - Work File for Online
262 PSWf\NT 16566 Wants & Warrants Issued Master File
263 PSWANTW2 16564 Wnts & Wrnts Isd Mstr File - Workfile for On
264 PSWCHG 16935 Wants & Warrants Charges File
265 PSWCTL 1 Word Control File
266 PSWUSRW1 6 Wants and Warrants User Defined Fields - Onl
267 RCPROG 150 Program/CL Names & Descriptions Master File
268 RCTABE 359 Table Entries Master
269 RCTABM 32 Table Master
270 RCUSRJ 6 User/Jurisdiction Master File
271 SCATRN 9 Security Transaction Audit
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Control File .
272 SCFDFT 1 Field Defaults Master File
Clientl Agency Control
273 SCNTL2 38 Master. Additional Da
Client! Agency Control
274 SCNTL3 10 Master - Supplement De
Client/Agency Control
275 SCONTL 33 Master File
276 SCTABE 36334 Table Entries Master
277 SCTABM 2479 Table Master
Security Transaction Audit
278 SCTRAN 1156205 File
Standard Schedule Name
279 SRSNAM 1 File
FTP Script for Swanson
280 SWFTP 1 Record
281 TIDCTL 26 Device Control
282 TKCNTL 5 Ticket/Citation Control File
283 TKCORT 31747 Ticket Cou rt File
Ticket Books Issued Master
284 TKISSU 774 File
New York State Ticket
285 TKNYST 7 Supplemental File .
301 WICNTL 31 Word Interface Control File
302. WRGEO 19 Wrecker - GEO Rotation
303 WRHIST 4368 Wrecker - History
304 WRMAST 12 Wrecker - Master
305 XXEVID 5 Physical Evidence Collected File
306 XXMISS 1 Missing Person File
307 XXMSRC 6 Missing Person Sources Checked File
308 XXSREL 1 Subject/Offense Relation File
NCIC IF
Number
File Of TEXT
Records Text 'description'
1 DSPSRC 170 Request Format
2. DSPSRC 249 Request Format
3 DSP5RC 188 Request Format
4 DSPSRC 202 Request Format
5 DSP5RC 252 Request Format
6 DSPSRC 138 Request Format
7 DSPSRC 171 Request Format
.
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. 8 DSPSRC 138 Request Format
9 DSPSRC 142 Request Format
10 DSPSRC 154 Request Format
11 DSPSRC 218 Request Format
12 DSPSRC 202 Request Format
13 DSPSRC 190 Request Format
14 DSPSRC 170 Request Format
15 DSPSRC 154 Request Format
16 DSPSRC 208 Request Format
17 DSPSRC 159 Request Format
18 DSPSRC 218 Request Format
19 DSPSRC 206 Request Format
20 DSPSRC 142 Request Format
21 DSPSRC 164 Request Format
22 DSPSRC 138 Request Format
23 DSPSRC 190 Request Format
24 DSPSRC 134 Request Format
25 DSPSRC 170 Request Format
26 DSPSRC 235 Request Format
27 DSPSRC 215 Request Format
28 DSPSRC 217 Request Format
. 29 DSPSRC 172 Request Format
30 . DSP5RC 320 Request Format
31 DSPSRC 258 Request Format
32 DSPSRC 180 Request Format
33 DSPSRC 192 Request Format
34 DSPSRC 218 Request Format
35 DSPSRC 319 Request Format
36 DSPSRC 553 Request Format
37 DSPSRC 211 Request Format
38 DSPSRC 156 Request Format
39 DSPSRC 201 Request Format
40 DSPSRC 134 Request Format
41 DSPSRC 202 Request Format
42 DSPSRC 214 Request Format
43 DSPSRC 201 Request Format
44 DSPSRC 190 Request Format
45 DSPSRC 157 Req u est Format
46 DSPSRC 157 Request Format
47 D$PSRC 157 Request Format
48 DSPSRC 157 Request Format
49 DSPSRC 163 Request Format
50 DSP5RC 155 Request Format
.
3CNTADD MSP 8 yr 0918 City.docx Page 26 of 33 Port Angeles, W A
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51 DSPSRC 204 Request Format .
52 DSPSRC 212 Request Format
53 DSPSRC 169 Request Format
54 DSPSRC 162 Request Format
55 DSPSRC 208 Request Format
56 DSPSRC 210 Request Format
57 DSPSRC 292 Request Format
58 D$P$RC 166 Request Format
59 DSP$RC 277 Request Format
60 D$PSRC 422 Request Form at
61 DSPSRC 254 Request Format
62 D$PSRC 155 Request Format
63 DSPSRC 271 Request Format
64 DSPSRC 212 Request Format
65 DSPSRC 205 Request Format
66 DSP$RC 385 Request Format
67 DSPSRC 170 Request Format
68 DSPSRC 179 Request Format
69 DSPSRC 194 Request Format
70 DSPSRC 142 Request Format
71 DSPSRC 247 Request Format
72 DSPSRC 204 Request Format .
73 DSPSRC 428 Request Format
74 DSPSRC 168 Request Format
75 DSPSRC 202 Request Format
76 DSPSRC 181 Request Format
77 DSPSRC 194 Request Format
78 DSPSRC 188 Request Format
79 D$P$RC 209 Request Format
80 DSPSRC 138 Request Format
81 DSPSRC 144 Request Format
82 D$PSRC 248 Request Format
83 DSPSRC 231 Request Format
84 DSPSRC 142 Request Format
85 DSPSRC 255 Request Format
86 D5P$RC 177 Request Format
87 DSPSRC 283 Request Format
88 DSPSRC 182 Request Format
89 DSPSRC 136 Request Format
90 D$PSRC 220 Request Format
91 D$P$RC 149 Request Format
92 DSPSRC 169 Request Format
93 D$PSRC 220 Request Format
.
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!. 94 DSPSRC 279 Request Format
95 DSPSRC 134 Request Format
96 DSPSRC 198 Request Format
97 DSPSRC 240 Request Format
98 DSPSRC 313 Request Format
99 DSPSRC 302 Request Format
100 DSPSRC 190 Request Format
101 DSPSRC 156 Request Format
102 DSPSRC 203 Request Format
103 DSPSRC 142 Request Format
104 DSPSRC 190 Request Format
105 DSPSRC 164 Request Format
106 DSPSRC 138 Request Format
107 DSPSRC 134 Request Format
108 DSPSRC 170 Request Format
109 DSPSRC 235 Request Format
110 DSPSRC 299 Request Format
111 DSPSRC 253 Request Format
112 DSPSRC 427 Request Format
113 DSPSRC 258 Request Format
114 DSPSRC 281 Request Fo rm at
i. 115 DSPSRC 325 Request Fo rm at
116 DSPSRC 257 Request Format
117 DSPSRC 212 Request Format
118 DSPSRC 189 Request Format
119 DSPSRC 162 Request Format
120 DSPSRC 208 Request Format
121 DSPSRC 317 Request Format
122 DSPSRC 304 Request Format
123 DSPSRC 382 Request Format
124 DSPSRC 277 Request Format
125 DSPSRC 422 Request Format
126 DSPSRC 148 Request Format
127 DSPSRC 222 Request Format
128 DSPSRC 339 Request Format
129 DSPSRC 194 Request Format
130 DSPSRC 420 Request Format
131 DSPSRC 333 Request Format
132 DSPSRC 202 Request Format
133 DSPSRC 181 Request Format
134 DSPSRC 194 Request Format
135 DSPSRC 148 Request Format
136 DSPSRC 138 Request Format
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3CNTADD MSP 8 yr 0918 City.docx Page 28 of 33 Port Angeles, W A
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137 DSPSRC 279 Request Format .
138 DSP5RC 385 Request Format
139 DSPSRC 281 Request Format
140 DSPSRC 261 Request Format
141 DSPSRC 201 Request Format
142 DSPSRC 228 Request Format
143 DSPSRC 191 Request Format
144 DSPSRC 213 Request Format
145 DSPSRC 199 Request Format
146 D5PSRC 180 Request Format
147 D5PSRC 190 Request Format
148 DSP5RC 188 Request Format
149 DSPSRC 191 Request Format
150 DSPSRC 188 Request Format
151 DSPSRC 156 Request Format
152 DSPSRC 299 Request Format
153 DSPSRC 325 Request Format
154 DSPSRC 212 Request Format
155 DSPSRC 212 Request Format
156 D5P5RC 382 Request Format
157 DSPSRC 359 Request Format
158 D5P5RC 172 Request Format .
159 DSPSRC 413 Request Format
160 DSPSRC 414 Request Format
161 DSPSRC 148 Request Format
162 DSPSRC 260 Request Format
163 DSPSRC 281 Request Format
164 DSPSRC 261 Request Format
165 DSPSRC 192 Request Format
166 DSPSRC 187 Request Format
167 DSPSRC 190 Request Fo rm at
168 DSPSRC 154 Request Format
169 DSPSRC 159 Request Format
170 DSPSRC 203 Request Format
171 DSPSRC 163 Request Format
172 DSPSRC 130 Request Format
173 DSPSRC 254 Request Format
174 DSPSRC 259 Request Format
175 DSPSRC 249 Request Format
176 DSPSRC 172 Request Format
177 DSPSRC 182 Request Format
178 D5P5RC 250 Request Format
179 D5P5RC 330 Request Format
.
3CNTADD MSP 8 yr 0918 City.docx Page 29 of 33 Port Angeles, W A
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,
'. 180 DSPSRC 206 Request Format
181 DSPSRC 161 Request Format
182 DSPSRC 164 Request Format
183 DSPSRC 134 Request Format
184 DSPSRC 132 Request Format
185 DSPSRC 138 Request Format
186 DSPSRC 136 Request Format
187 DSPSRC 140 Request Format
188 DSPSRC 134 Request Format
189 DSPSRC 133 Request Format
190 DSPSRC 192 Request Format
191 DSPSRC 191 Request Format
192 DSPSRC 190 Request Format
193 DSPSRC 203 Request Format
194 DSPSRC 330 Request Format
195 DSPSRC 296 Request Format
196 DSPSRC 132 Request Format
197 DSPSRC 140 Request Format
198 DSPSRC 145 Request Format
199 DSPSRC 124 Request Format
200 DSPSRC 254 Request Format
. 201 I FOCTL 97 Device Control
202 IFOEST 199 Destination
203 IFDHELP 2823 Window Help Program Detail
204 IFDICT 1 Data Dictionary
205 fFFLOM 5018 Field Master
206 I FFLDW 5317 Fjeld Master
207 IFHELP 5076 Window Help Text File
208 IFHIST 8164307 History (Changes on 7.0)
209 IFOUTQ 15 Output Queue Defaults
Window Help Program
210 IFPHELP 154 Summary File
211 IFRETN 49449 Retain
212 I FTERM 244 Terminal/User
213 IFUPRF 296 User Profiles
214 IFUSER 148 Users
.
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Customer Investment
The cost for the Data File Conversion services is $12,500 and is to be paid as follows:
a) DOWNPAYMENT
(50% - due upon execution of Agreement)
$6,250
b) ANALYSIS PAYMENT
(30% - due upon delivery of conversion design document to Customer)
$3,750
c) FINAL PAYMENT
(20% - due 30 days after initial delivery of converted data)
2,500
TOTAL PAYMENTS DUE FOR DATA FILE CONVERSION (Exhibit F) ................. $~
Note: Where applicable, travel costs for New World employees to complete the tasks for Exhibit F services are
billed under the provisions of Exhibit B services. All travel to be mutually agreed upon by Customer and
New World.
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Port Angeles, W A
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=3 New World Systems"
~ 71)(.1 Pllblic See/ill' .)Iylll'{({,(! (.ill/ljlfI/~l'
APPENDIX 1
AGREEMENT AND AUTHORIZATION FOR PROCUREMENT
OF THIRD PARTY PRODUCTS AND SERVICES
This agreement (Agreement) between City of Port Angeles, Washington (Customer) and New World Systemsilll Corporation,
(New World) is to cover the procurement of Third Party products and services by New World for Customer.
The attached configuration (Exhibit 1) describes the Third Party products and services that Customer will be obtaining through
New World. By their written approval below, Customer authorizes New World to order the Exhibit 1 products for delivery to:
Mr. Steve Romberg
Communications Director
City of Port Angeles
321 East 5'h Street
Port Angeles, WA 98362-0217
Upon execution of this Agreement, a down paymen! of 50% of the Exhibit I cost is due. The balance is due upon delivery of the
Third Party products. Customer agrees that failure to pay the amount billed within fifteen (15) days will result in a daily finance
charge equal to .1% (.001) of the Exhibit 1 cost. Ifapplicable, the finance charge will be computed and invoiced separately based
on the receipt of Customer's payment to New World for Exhibit I amounts due. Customer agrees to pay all applicable finance
charges (if any) promptly.
Customer is responsible for the site preparation and related costs to install the Exhibit 1 products. Customer is responsible for
any returned product charges, including re-stocking and shipping fees, for all Third Party products ordered by New World on the
Customer's behalf. Actual and reasonable travel expenses incurred by New World and actual employee travel time up to but
not to exceed four (4) hours per Customer visit, are in addition to the Exhibit 1 cost and will be billed weekly as incurred.
Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer and Customer agrees to
remit when imposed. If an exemption is claimed by the Customer, an exemption certificate must be submitted to New World.
After execution of this Agreement, the Exhibit 1 components and cost may be changed by mutual agreement of both parties. If a
change order in the configuration requires additional costs, New World shall notify Customer of the additional costs and with
Customer's approval these costs shall be borne by Customer. Without such approval, the change order will not be processed.
Customer shall or may be required to execute selected Agreements with vendors and New World shall not confirm the ordering
of any Exhibit I products without Customer's authorized signature on the Agreements. Customer shall receive the benefit of all
warranties, services, etc. provided for in the Agreements.
3CNT ADD MSP 8 yr 0918 City.docK
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AGREEMENT AND AUTHORIZATION FOR PROCUREMENT
OF THIRD PARTY PRODUCTS AND SERVICES
EXHIBIT 1
CONFIGURATION
ITEM DESCRIPTION INVESTMENT
THIRD PARTY SOFTWARE
1. Embedded Third Party Software
(includes all Tltird Party executable components)
$12,500
2. GIS Software
CAD
4,500
- CAD Workstations using ArcGIS Engine Runtime
(9 workstations)
500 ea.
4,500
TOTAL 3M PARTY COSTS
$17,000
ESRJ Notes
1) Customer will restrict use ofthe ESRJ Software to executable code (used with the Aegis Licensed
Standard Software).
2) Customer will prohibit (a) transfer of the ESRJ Software except for temporary transfer in the event of
computer malfunction; (b) assignment, time-sharing,lend or lease, or rental of the ESRJ Software or use for
commercial network services or interactive cable or remote processing services; and (c) title to the ESRJ
Software from passing to any other party.
3) Customer will prohibit the reverse engineering, disassembly, or decompilation of the ESRl Software and
prohibit duplication ofthe ESRl Software except for a single archival copy; reasonable Sublicensee backup
copies are permitted.
4) Customer will disclaim, to the extent permitted by applicable law, ESRl's liability for any damages, or
loss of any kind, whether special, direct, indirect, incidental, or consequential, arising from the use of the
ESRI Software.
5) At the termination of their Agreement (Sublicense) with New World, Customer will certify in writing to
New World that it has discontinued use and has destroyed or will return to New World all copies ofthe
ESRl Software and documentation.
6) Customer will comply fully with all relevant export laws and regulations ofthe United States to assure that
the ESRI Software, or any direct product thereof, is not exported, directly or indirectly, in violation of
United States law.
7) Customer will prohibit the removal or obscuring of any copyright, trademark notice, or restrictive legend.
8) If New World grants a Sublicense to the United States Government, the ESRI Software shall be provided
with "Restricted Rights".
9) All AegisIMSP Customers are required to use ESRI's ArcGIS suite of products to maintain GIS data. All
maintenance, training and on-going support ofthis product will be contracted with and conducted by ESRI.
Maintenance for ESRI's ArcGIS suite of products that are used for maintaining Customer's GIS data will
be contracted by Customer separately with ESRl.
10) The on-going New World SSMA cost is required for any Aegis software changes related to integration with
ESRI software.
11) If a new release ofESRI software is incorporated into the Aegis software, an associated upgrade fee may be
required for the new ESRI software, depending on the potential cost from ESRI; and/or on the scope of
effort required to integrate the new ESRI release with Aegis software.
3CNTADD MSP 8 yr 0918 City.docx
Page 33 of 33
Port Angeles, W A
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DATE:
To:
FROM:
SUBJECT:
FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
October 21, 2008
CITY COUNCIL
Glenn A. Cutler, Director of Public Works & Utilities
Pavement Repairs, Project No. US 08-02, Award of Contract
Summary: Bids were solicited from five contractors on the Small Works Roster to construct Project
No. US 08-02, Pavement Repairs. One bid was received and opened on October 10, 2008, from
Lakeside Industries of Port Angeles, in the amount of$143,895.00.
Recommendation: Award and authorize the Mayor to sign a contract for Pavement Repairs,
Project No. US 08-02 with Lakeside Industries of Port Angeles, for the total bid amount of
$143,895.00.
Background/Analysis: The Pavement Repairs project provides for critical arterial roadway repairs,
including grinding and placing asphalt in several locations:
1. Lincoln Street north of Front Street. This improvement is required because of the street failure
during the extraction of the sheet piling during the early phases of the Gateway Project.
2. Front and Oak Street intersection. Because of the heavy bus and commercial truck traffic, the
road pavement at this intersection has deteriorated to the point that the asphalt is gone and ruts
are down to the concrete surface.
3. The south portion of the First & Laurel intersection. A number of temporary asphalt patches
have been placed over the past few years at this location, and a more permanent asphalt repair
is now essential to address this section of roadway.
4. 18th Street from the Cemetery to the Transfer Station entrance. As a result of the increased
traffic generated by the traffic at the Transfer Station and the work on the Water Treatment
Facility, the pavement has begun to show severe signs of deterioration. In light of the coming
fall and winter rains and to prevent further roadway deterioration, both Engineering and Street
Operations staff have reviewed the pavement conditions and recommend immediate repair.
Bid packages were sent to five contractors on the Small Works Roster on October 2,2008, and
one bid was received and opened on October 10,2008. Lakeside Industries of Port Angeles
submitted a responsible bid of$143,895.00, approximately 14% under the engineer's estimate of
$168,000. Roadway work is exempt from sales tax.
The funding for this project is available from the 2008 Street Overlay budget in the amount of
$150,000. It is recommended that Council award and authorize the Mayor to sign a contract for
Pavement Repairs, Project No. 08-02 with Lakeside Industries of Port Angeles, in the bid amount
of$143,895.00.
N:\CCOUNCIL\FINAL\Award Pavement Repair Contract, Project US08-02 .doc
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CALL TO ORDER -
REGULAR MEETING:
ROLL CALL:
PUBLIC CEREMONIES!
PRESENTATIONS:
Disability Awareness
Month
PLEDGE OF
ALLEGIANCE:
WORK SESSION:
Port Angeles Water
Treatment Plant Transfer
Agreement
CITY COUNCIL MEETING
Port Angeles, Washington
October 7, 2008
Mayor Braun called the regular meeting of the Port Angeles City Council to order at 6: 02
p.m.
Members Present:
Mayor Braun, Deputy Mayor "Wharton, and CounciImembers
Di Guilio, (via speaker phone) Kidd, Perry, Rogers, and
Williams.
Members Absent:
None.
Staff Present:
Interim Manager Osterman, Attorney Bloor, Deputy Clerk
Hagar, G. Cutler, T. Gallagher, N. West, Y. Ziomkowski, K.
Dubuc, C. Delikat, M. Puntenney, T. McCabe, L. Dunbar, D.
Dickson, G. Roggenbuck, S. Sperr, B. Smith, D. Maynard,
and J. Nutter.
Public Present:
O. Campbell, P. Gagnon, D. Piling, P. Lamoureux, B. Korby,
T. Caldwell, A. Barnard, H. Juskevich, K. Winn, A.
Virnoche, P. Gleeson, K. Wahto, P. Tietz, M. Doherty, and
S. Epps. All others present in the audience failed to sign the
roster.
Mayor Braun recognized and welcomed Congressman Norm Dicks; Jon Jarvis, Regional
Director ofthe National Park Service (NPS); Patty N eubacher, Deputy Regional Director
of the National Park Service; and Karen Gustin, Superintendent of Olympic National
Park.
2. Disability Awareness Month:
Mayor Braun, accompanied by Congressman Dicks, read a proclamation recognizing
October as Disability Awareness Month. Mayor Braun then deferred to Public Works
& Utilities Director Cutler, who introduced Quinn Redlin Kintner and family who
accepted the proclamation. Director Cutler and Street and Parks Superintendent Delikat
presented Ms. Kintner with a plaque in recognition of her efforts to help the City become
more accessible for citizens with disabilities.
The Pledge of Allegiance to the Flag was led by Congressman Dicks.
Port Angeles Water Treatment Plant Transfer Agreement.
Director Cutler recognized the members of the City team that worked on tIus Agreement,
to include COUllcilmember Rogers, Orville Campbell of the Utility Advisory Committee,
fonner City Manager Madsen, Interim City Manager Osterman, City Attorney Bloor,
Deputy Directors of Public Works & Utilities Puntenney and SpeIT, and Water
Superintendent Klimek. Director Cutler also recognized the participation of the
Washington State Department of Health, Bonnie Waybright, Regional Manager; and
Teresa Walker and Josef Bcsovich, Regional Engineers.
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CITY COUNCIL MEETil'TG
October 7,2008
WORK SESSION:
(Cont'd)
Port Angeles Water
Treatment Plant Transfer
Agreement (Cont'd)
Break
RESOLUTIONS:
Council Rules for
Public Comment
Director Cutler deferred to Jon Jarvis, Regional Director of the NPS, who began the .
presentation by introducing his staff members who were present in the audience. Using
PowerPoint slides, Mr. Jarvis provided a brief history of this project, gave an overview
of the dam removal process, explained why there was a need for a transfer agreement, and
announced that the project was on schedule and within budget.
Director Cutler completed the presentation by reviewing the details of the Transfer
Agreement, providing information on the Recitals and Statements of Consideration, the
construction and completion of the Treatment Plant, the effective date of the transfer, the
amount of compensation, and the warranty and release. Director Cutler stated that, by
this agreement, the NPS and the. City reaffirm their commitment to restoring the
ecosystem and native fish. He presented a slide which demonstrated the potential range
map for the seven Elwha salmonids.
Councilmember Rogers moved to approve and authorize the Mayor to sign the Port
Angeles Water Treatment Plant Transfer Agreement. Councilmember Williams
seconded the motion, which carried unanimously.
Congressmen Dicks commended all participants, noting this was an outstanding
accomplishment. Mayor Braun recognized Bill Laitner, former Superintendent of the
National Park Service, who was also active in seeing this project to fruition. Mayor
Braun and Regional Director Jarvis, accompanied by Congressman Dicks and various
staff members, then signed the agreement, and Deputy Mayor Wharton raised a glass of
potable drinking water to toast the fish.
Mayor Braun recessed the meeting for a break at 6:57 p.m., inviting those present to
enjoy cake and coffee in the lobby in celebration of the signing of the Agreement. The
meeting reconvened at 7:16 p.m.
.
J. Council Rules for Public Comment.
Attorney Bloor offered to answer any questions the Council may have regarding this
issue. Deputy Mayor Wharton asked for elaboration regarding the Mayor having the right
to direct public comment. Attorney Bloor noted the Mayor has the ability to limit and
direct public comment and ensure that comments are made in a decorous manner and are
limited to the issues before the City Council. Discussion followed, centering on whether
or not the Resolution was necessary, in that the Mayor has the ability to direct and limit
public comment The question also arose as to whether a comment period was necessary,
as Community Conversations gives the public ample opportunity to communicate with
the Council.
Following further discussion, Councilmember Williams moved to eliminate the public
comment period from the agenda. The motion failed for lack of a second.
Discussion continued, and it was agreed that public attacks should not be tolerated and
that perhaps the rules do not need to be amended. Mayor Braun read aloud the change
in language of the Council's Rules of Procedure pertaining to Public Comment as
presented in the Resolution.
Councilmember Williams moved to pass the Resolution changing the Council's
Rules of Procedures as read. Mayor Braun seconded the motion. Councilmember
Williams stated his serious concern regarding the language and the fiscal impacts this
change could have on the City, as there may be challenges the City would have to fight,
which may require outside legal assistance. He indicated he served in the military and
fought so that citizens might have the right to speak. However, he is not obligated to
listen to abuse, and should anyone come to the podium and begin to abuse any
cOUltcilmember, he will deny them audience by leaving the room. For this reason, he wj] I
vote against his own motion. A vote was taken on the motion with Mayor Braun
voting in favor of the motion and Conndlmembers DiGuilio, Kidd, Perry, \-Vharton,
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Council Rules for
Public Comment (Cont'd)
PUBLIC COMMENT:
Introduction of Deputy
Police Chief Brian Smith,
New Police Officers and
Segway
Domestic Violence
Awareness Month
Communities in Motion
Day
PUBLIC HEARINGS -
OTHER:
Solid Waste Rates
CITY COUNCIL MEETING
October 7, 2008
and Williams voting in opposition. Councilmember Rogers abstained. The motion,
tJlerefore, failed.
Krista Winn, 3131 Regent Street, Chair of the Save Our Pool Port Angeles Steering
Committee, reviewed the goals of the committee and described the duties of the eight
project teams that have been formed. Ms. Winn invited Council to attend the next Save
Our Pool meeting scheduled for Friday, October 10,2008, at 6:30 p.m., in the Vem .
Burton Community Center.
Holly Juskevich, 3002 Oak Crest Loop, Vice Chair of the Save Our Pool Port Angeles
Steering Committee, invited the. Council to view the Save the Pool website:
savethepoolpa.com. She asked the Council to put in writing the requirements for keeping
the pool open, including the exact dollar amount needed to keep the pool open.
Paul Lamoureux, 602 Whidby, spoke regarding the public comment period, read aloud
a letter from Gerald Steel written on behalf of Protect the Peninsula '8 Future regarding
the water treatment plant agreement, and commented on the City's involvement in
pouring cement sidewalks in a development.
1. . Introduction of Deputy Police Chief Brian Smith, New Police Officers and
Segway:
Police Chief Gallagher introduced the new Deputy Police Chiet; Brian Smith, and his
family. Mayor Braun administered the Oath ofOffice to Deputy Chief Smith, and Deputy
Chief Smith's daughter, Courtney, presented him with his badge.
Chief Gallagher introduced the City's two new Police Officers Dallas Maynard and John
Nutter. He then asked Sterling Epps and Alan Barnard to come forward and be
recognized for their efforts in obtaining the Segway. Officer Duane Benedict rode the
Segway into the Chambers and gave a brief demonstration of its use. Chief Gallagher
then noted and thanked the local agencies and individuals who donated so generously to
the Segway.
3.
Domestic Violence Awareness Month:
Mayor Braun read a proclamation recognizing October as Domestic Violence Awareness
Month. The proclamation was accepted by Rebecca Korby, Executive Director of
Healthy Families.
4. Communities in Motion Day:
Mayor Braun read a procIamation.recognizing October 13, 2008, as Communities in
Motion Day. The proclamation was accepted by Terry Weed, General Manager of
Clallam Transit
1.
Solid Waste Rates:
Director Cutler introduced Angie Sanchez from FCS Group, who performed the cost of
service study for the solid waste utility rates. Using PowerPoint slides, Ms. Sanchez
provided a review of the study process for the Solid Waste Transfer Station rates,
provided background on the transfer station and explained what the revenue requirements
were and the causes for the increased expenses. Ms. Sanchez described the revenue
requirement findings, reviewed the current and proposed rates per ton, and described the
necessity of post-closure reserves.
Ms. Sanchez then reviewed the cost of service study perfonned on Solid Waste
Collections, again noting the revellUe requirements, allocation factors, and present and
proposed rates. Ms. Snnchez concluded by stating, overall, a 10.5% increase iKr~P3sed
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CITY COUNCIL MEETING
October 7, 2008.
Solid Waste Rates (Cont'd)
Electric Rates
Community Development
Block Grant (CDBG) -
Grant Application
Break
for 2009 Transfer Station rates and a 0.56% increase is proposed for collection rates.
.
Ms. Sanchez and staff responded to questions posed by the Council, after which Mayor
Braun opened the public hearing at 8:57 p.m.
Paul Lamoureux, 602 Whidby, spoke in support ofthe measures and thanked Council for
the grace period which allows residents to change their garbage pick up without penalty..
At 8:59 p.m., the public hearing was continued to the meeting of October 21,2008.
2.
Electric Rates:
. Deputy Director of Power Systems Dunbar used PowerPoint slides to give a presentation
of the electric rate study. Hewas pleased to note that no rate increase is proposed for the
electric utility; however, a 25% electrical work fee increase is recommended. Deputy
Director Dunbar reviewed the 2009 capital facility proj ects and demonstrated the 2009
revenue requirements without rate adjustments, noting there will be an increase in
reserves without a rate increase
Mayor Braun opened the public hearing at 9: 17 p.m.
Paul Lamoureux, 602 Whidby, asked if it would be wiser to ask for a small increase this
year to help future reserves.
There was no further testimony, and the public hearing was continued at 9:19 p.m
Discussion followed, and Councilmember Williams felt a flat 3% continuing increase
would keep pace with inflation and prevent a large rate increase later. There was no
further discussion. The public hearing was continued to October 21,2008.
.
3. Community Development Block Grant (CDBG) - Grant Application:
Director of Community and Economic Development West stated the City has utilized
CDBG funds over the years for a variety ofprojects that support affordable housing. At
this time, Council is asked to conduct a public hearing in support of an application for a
CDBGGeneralPurpose Grant in the amount of$l million to help pay part of the cost of
infrastructure improvements for a residential development.
Director West stated Pam Tietz of the Housing Authority was present to give a brief
presentation on the proposal, and noted that tonight's discussion should focus solely on
the grant application, as a public hearing on infrastructure improvements will take place
at a later date.
Mayor Braun opened the public hearing at 9:22 p.m.
Pam Tietz, Executive Director of the Housing Authority, 2603 S. Francis Street, stated
that in conjunction with Habitat for Humanity, a proposal has been drafted which will
allow for the development of 14 single family lots for Habitat for Humanities, and a 28-
unit apmiment building to provide Supportive housing for the chronically homeless for
Serenity House. This grant, in the mnount of $1 million, will help with infrastructure
costs, which will benefit the entire community.
There was no further testimony and the public hearing was continued to October 21,
2008.
Mayor BrmUl recessed the meeting for a break at 9:28 p.m. The meeting reconvened at .
9:35 p.m.
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ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
Port Angeles Municipal
Code / Title 17 - Site
Coverage
Ordinance No. 3343
LATE ITEMS:
OTHER
CONSIDERATIONS:
Department of Ecology
Dioxin Study Property
Access Request
Surplus City Property -
Real Estate /105, 107, and
III E. Front Street and 110
E. Railroad Avenue
CITY COUNCIL MEETING
October 7, 2008
" 1. Port Angeles Municipal Code I Title] 7 - Site Coverage:
Director West provided a brief review of the information presented at the last Council
meeting, noting that action was continued to this evening. He asked that the effective date
of the Ordinance be deferred to January 1,2009, to allow staff and the development
community time to make adjustments
Mayor Braun read the Ordinance by title, entitled
ORDINANCE NO. 3343
AN ORDINANCE of the City of Port Angeles, Washington, revising Title 17
. of the Port Angeles Municipal code relating to Zoning.
Councilmember Rogers moved to adopt the Ordinance as read by title. Deputy
Mayor Wharton seconded the motion, which carded unanimously.
None.
.1.
Dept. of Ecology Dioxin Study Property Access Request:
Director West reviewed the background of this issue, advising the Council that the
number of City-owned properties to be accessed for sampling had been reduced from 17
to five sites, three of which are located in the Fine Arts Center's sculpture park. The
Department of Ecology had hoped to take 100 soil samples all told in Port Angeles, but
only 78 sites were sampled. Should the Council vote to allow the sampling, the total
number of sites sampled would be increased by three.
Discussion followed, with Council stressing the need for the DOE to be aware of the fact
that the soil on the Francis Street property is primarily fill dirt and not native soiL Also,
Councilmember Williams voiced the concerns of the real estate community regarding the
results of the study. He asked that a letter be sent by the City to the DOE, asking them"
to interface with the real estate community, the Department of Licensing, and with the
Legislature that has directed that real property disclosure statements be provided for both
improved and unimproved property and to modify and mitigate the specific questions on
those disclosure statements.
Following further discussion and clarification, CounciImember Rogers moved to
authorize the City Manager to approve requests and grant access to collect surface
soil samples on the City parcels as identified and that DOE and E & E comply with
all City policies regarding such sampling, and that they indemnify and defend the
City from and against any claims or losses that might occur as a result of their
activities on the parcels. Councilmember Perry seconded the motion, which carried
unanimously.
2. Surplus CityProperty-ReaIEstate/ 105,107, and 111 E. Front Street and 110
E. Railroad Avenue:
Director West reminded the Council that, at its meeting of July 29, 2008, the Real Estate
Committee unanimously recommended this property be declared surplus and a public
hearing be set. Council asked to postpone final action to allow time to obtain fi.u1her
information regarding the property. He hoped that the information provided by staffwill
now allow the Council to make a decision 011 whether or not to surplus this property.
Councilmember Rogers moved to concur with the recommendation of the Real
Estate Subcommittee and declare l:he property surplus. CounciImembcr Williams
seconded the motion. Discussion followed, and it was Doted that by surpiussing the
property, it was possible that a public or private entity waul d be interested in obtaining
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CITY COUNCIL MEETING
October 7,2008
Surplus City Property
(Cont'd)
CONSENT AGENDA:
Extend Meeting Beyond
10:00 p.rn.
CITY COUNCIL
COMMITTEE
REPORTS:
INFORMATION:
ADJOURNMENT:
it and perhaps preserving it for its historical significance. A vote was taken on the
motion, which carried unanimously.
Councilmember Perry moved to add the Finance items to the Consent Agenda.
Councilmember Rogers seconded the motion, which carried unanimously.
Councilmember Rogers moved to accept the Consent Agenda, to include: 1.) City
Council Regular Meeting Minutes of September 16, 2008, Special Meeting Minutes of
September 24 and 29,2008; 2.) Expenditure Approval List from 9/6/08 to 9/26/08 for
$3,904,061.91; 3.) Surplus Landfill Equipment; and 4.) Interagency Agreement with
Washington State Patrol; 5.) Landfill Post Closure Professional Services Agreement.; 6.)
Material Purchase: Wood Power Poles; 7.) Material Purchase: Fiberglass Power Poles;
8.) Elwha Power Line Relocation Project; and 9.) Rook Drive Sidewalk, Project 08-01.
Deputy Mayor Wharton seconded the motion. Brief discussion ensued, with staff
responding to questions posed by Council. Also, Director Cutler announced that Item 5,
Landfill Post Closure Professional Services Agreement, needed to be amended. The
amount should be changed from $115,500 to $64,500, and the micro algae survey should
be eliminated. A vote was taken on the motion, which carried unanimously.
A motion was made by Councilmember Williams to extend the meeting past 10:00
p.m. Councilmember Rogers seconded the motion, which carried unanimously.
None.
Director Cutler informed the Council there had been a power outage at the hospital due
to some work that was being done. He also announced that the gth Street Bridges
Replacement Project placed No.8 in the Roads & Bridges Magazine 200g Top 10
Bridges List.
The meeting was adjourned at 10:10 p.rn..
Gary Braun, Mayor
Becky J. Upton, City Clerk
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City of Port Angeles
City Council Expenditure Report
From: 9/27/2008
To: 10/10/2008
Date: 10/15/2008
Vendor
BFV, LLC
CLALLAM CNTY TREASURER
DIRECT SAFETY CO
Myrna Dueno
RAY ALLEN MFG CO INC
WA STATE PATROL
WASHINGTON (DOL), STATE OF
WASHINGTON STATE TREASURER
ADVANCED TRAVEL
Betsy Wharton
OLYMPIC STATIONERS INC
Legislative
.
OLYMPIC STATIONERS INC
QWEST
City Manager Department
PUBLIC SAFETY TESTING INC
QWEST
City Manager Department
QWEST
City Manager Department
ADVANCED TRAVEL
INSIGHT PUBLIC SECTOR
Yvonne Ziomkowski
QWEST
Finance Department
ADVANCED TRAVEL
DELL MARKETING LP
INSIGHT PUBLIC SECTOR
.
Yvonne Ziomkowski
OLYMPIC STATIONERS INC
Description
DRA 2005-1.A, DRA 2005-1.
CVCA TO CLALLAM CNTY REAS
FIRST AID & SAFETY EQUIP.
LOOMIS RENTAL DEPOSIT REF
K-9 PIN FOR FAIRBANKS
BAL ON L1VESCAN INVOICE
STATE SHARE CPLS 0908
BUILDING SURCHARGE 8-08
DIST CT REV TO STATE
AWC Conf-Kidd
Korean Vets Mem-Kidd
REIMBURSE CELL USE
AWARD CERTIFICATES
Mayor & Council
Legislative
OFFICE SUPPLIES
9-23 ale 206T302306084B
City Manager Office
3RD QTR TESTING FEE
9-23 ale 206T302306084B
Account Number
001-0000-239.20-00
001-0000-229.40-00
001-0000-237.00-00
001-0000-239.10-00
001-0000-237.00-00
001-0000-229.50-00
001-0000-229.60-00
001-0000-229.10-00
001-0000-229.30-00
Division Total:
Department Total:
001-1160-511.43-10
001-1160-511 .43-1 0
001-1160-511.42-10
001-1160-511.31-01
Division Total:
Department Total:
001-1210-513.31-01
001-1210-513.42-10
Division Total:
001-1220-516.41-50
001-1220-516.42-10
Human Resources Division Total:
9-23 ale 206T302306084B 001-1230-514.42-10
City Clerk Division Total:
City Manager Department Department Total:
WFOA Conf-Ziomkowski 001-2010-514.43-10
COMPUTER HARDWARE&PERIPHI 00 1-20 1 0-514.31-60
COMPUTER HARDWARE&PERIPHI001-2010-514.31-60
PSFOA MTG 100808-YZ 001-2010-514.43-10
PSFOA MTG TOLL-YZ 001-2010-514.43-10
WFOA BOARD MTG-YZ 001-2010-514.43-10
9-23 ale 206T302306084B 001-2010-514.42-10
Finance Administration Division Total:
WFOA Conf-Haney/Agesson 001-2023-514.43-10
BARS Trng-Wright 001-2023-514.43-10
COMPUTER HARDWARE&PERIPHI001-2023-514.31-60
COMPUTER HARDWARE&PERIPHI001-2023-514.31-60
COMPUTER ACCESSORIES&SUPF 001-2023-514.31-60
PSFOA MTG 100808-BH 001-2023-514.43-10
PSFOA MTG TOLL-BH 001-2023-514.43-10
ADDER ROLLS 001-2023-514.31-01
Invoice Amount
1,687.78
289.70
-18.07
50.00
-3.55
20.00
574.00
261.00
14,048.40
$16,909.26
$16,909.26
71.37
53.82
166.92
15.61
$307.72
$307.72
5.88
17.16
$23.04
350.00
5.72
$355.72
5.72
$5.72
$384.48
325.09
181.79
58.19
25.00
2.00
143.00
11 .44
$746.51
243.61
115.60
1,121.55
188.42
571.79
25.00
2.00
145.46
K-7
Page 1
Date: 10/15/2008
City of Port Angeles
City Council Expenditure Report
From: 9/27/2008 To: 10/10/2008 .
Vendor Description Account Number Invoice Amount
OLYMPIC STATIONERS INC BUDGET FLIER PAPER 001-2023-514.31-01 70.54
PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGE - HORTON 001-2023-514.31-01 146.65
QWEST 9-23 ale 206T302306084B 001-2023-514.42-10 25.74
Finance Department Accounting Division Total: $2,656.36
ACCURINT PERSON SEARCHES 001-2025-514.41-50 77.25
ADVANCED TRAVEL BARS Trng-Haney 001-2025-514.43-10 80.00
WFOA Cont-Haney/Agesson 001-2025-514.43-10 243.61
WFOA Co nt-Hostetler 001-2025-514.43-10 389.53
APEX CREDIT BUREAU CREDIT REPORT KANDU ENTER 001-2025-514.41-50 27.10
DATABARINCORPORATED CYCLES 6-10 091108 001-2025-514.41-50 1,929.50
CYCLES 11-15091808 001-2025-514.41-50 1,877.92
CYCLES 16-20 092508 001-2025-514.41-50 1,493.08
DIGITAL IMAGING SOLUTIONS INC COPIES THRU 093008 001-2025-514.45-31 16.49
EQUIFAX CREDIT REPORTS 001-2025-514.41-50 60.00
OLYMPIC STATIONERS INC COPY PAPER 001-2025-514.31-01 52.79
PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGE - ROOKS 001-2025-514.31-01 107.31
CASH REGISTER SUPPLIES 001-2025-514.31-01 58.54
TONER CARTRIDGE - RICK 001-2025-514.31-01 140.91
QWEST 9-23 ale 206T302306084B 001-2025-514.42-10 25.74 .
RADIX CORPORATION NOVEMBER MAINTENANCE 001-2025-514.48-10 94.99
Finance Department Customer Service Division Total: $6,674.76
DIGITAL IMAGING SOLUTIONS INC COPIES THRU 093008 001-2080-514.45-31 244.95
GREAT AMERICA LEASING CORP SEPT COPIER LEASE 001-2080-514.45-31 268.55
Peninsula Mailing MAILING OF BUDGET FLIER 001-2080-514.42-10 4,429.39
MORNINGSIDE SEPT COpy ROOM SERVICES 001-2080-514.41-50 855.00
OLYMPIC STATIONERS INC COpy PAPER 001-2080-514.31-01 527.91
COPY PAPER 001-2080-514.31-01 105.59
COPY PAPER 001-2080-514.31-01 527.91
COpy PAPER 001-2080-514.31-01 527.91
Finance Department Reprographics Division Total: $7,487.21
Finance Department Department Total: $17,564.84
ADVANCED TRAVEL WCIA Trng-Dickson 001-3010-515.43-10 105.50
DIGITAL IMAGING SOLUTIONS INC COPIES THRU 093008 001-3010-515.45-31 22.51
OLYMPIC STATIONERS INC COpy PAPER 001-3010-515.31-01 52.79
3 BINDERS 001-3010-515.31-01 16.53
PORT ANGELES CITY TREASURER Flash Drive-Lusby 001-3010-515.31-01 32.51
QUILL CORPORATION OFFICE SUPPLIES 001-3010-515.31-01 170.76
OFFICE SUPPLIES 001-3010-515.31-01 27.03
QWEST 9-23 ale 206T302306084B 001-3010-515.42-10 11.44
VERIZON WIRELESS 9-15 ale 264230412-00003 001-3010-515.42-10 54.98 .
WASHINGTON STATE BAR ASSN WSBA SECTION DUES-BLOOR 001-3010-515.49-01 43.00
Attorney Attorney Office Division Total: $537.05
K-8
Page 2
Date: 10/15/2008
City of Port Angeles
City Council Expenditure Report
. From: 9/27/2008 To: 10/10/2008
Vendor Description Account Number Invoice Amount
CLALLAM CNTY SHERIFF'S DEPT JAIL BILL-BRADLEY 001-3012-598.51-23 319.00
JAIL MED. BILL - WOODS 001-3012-598.51-23 109.00
JAIL MED BILL - THOMPSON 001-3012-598.51-23 109.00
JAIL MED. BILL - THOMPSON 001-3012-598.51-23 147.15
JAIL MED BILL - BANKS 001-3012-598.51-23 1,510.09
JAIL MED BILL - WOODS 001-3012-598.51-23 141.00
OLYMPIC MEDICAL CENTER JAIL MEDICAL-PCR 13940 001-3012-598.51-23 50.00
Attorney Jail Contributions Division Total: $2,385.24
BLACK, JOHN D PLLC FRANKLIN PCR 14210 001-3021-515.50-90 30.00
DEFENSE ATTY-PCR13319 001-3021-515.50-90 30.00
DEFENSE ATTY-PCR13928 001-3021-515.50-90 30.00
DEFENSE ATTY-PCR14333 001-3021-515.50-90 45.00
DEFENSE ATTY,P8-117 001-3021-515.50-90 45.00
DEFENSE ATTY-PCR14210 001-3021-515.50-90 60.00
DEFENSE ATTY-PCR14506 001-3021-515.50-90 60.00
CLALLAM CNTY DIST 1 COURT D.CT.FILlNG CHARGES 001-3021-515.50-90 9,493.55
CLALLAM JEFFERSON PUBLIC DFNDR Publie Defender Fees 001-3021-515.41-50 2,750.00
DIGITAL IMAGING SOLUTIONS INC COPIES THRU 093008 001-3021-515.45-31 22.51
. OLYMPIC STATIONERS INC COpy PAPER 001-3021-515.31-01 52.79
QUILL CORPORATION OFFICE SUPPLIES 001-3021-515.31-01 170.77
QWEST 9-23 ale 206T302306084B 001-3021-515.42-10 8.58
WEST GROUP WA PRAC V6B JURY INSTRUCT 001-3021-515.31-01 92.14
Attorney Prosecution Division Total: $12,890.34
Attorney Department Total: $15,812.63
PENINSULA DAILY NEWS LEGAL ADS 001-401 0-558.44-1-0 354.60
PORT ANGELES CITY TREASURER Homebuilders Dinner-SR 001-4010-558.31-01 25.00
QWEST 9-23 ale 206T302306084B 001-4010-558.42-10 14.30
Community Development Planning Division Total: $393.90
DIGITAL IMAGING SOLUTIONS INC COPIES THRU 093008 001-4020-524.45-31 16.49
OLYMPIC STATIONERS INC COPY PAPER 001-4020-524.31-01 52.79
QWEST 9-23 ale 206T302306084B 001-4020-524.42-10 8.58
VERIZON WIRELESS 9-15 ale 264230412-00003 001-4020-524.42-10 32.46
9-15 ale 264230412-00003 001-4020-524.42-10 19.48
Community Development Building Division Total: $129.80
ADVANCED TRAVEL Code Comp Conf-Bartholiek 001-4030-559.43-10 307.71
VERIZON WIRELESS 9-15 ale 264230412-00003 001-4030-559.42-10 12.98
Community Development Code Compliance Division Total: $320.69
Community Development Department Total: $844.39
BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5010-521.20-80 11.87
. CAPACITY PROVISIONING INC INet Chgs-City Hall 001-5010-521.42-12 172.00
GLOBALSTAR USA 9-16 ale 1.50018856 001-5010-521.42-10 72.89
NEXTEL COMMUNICATIONS 9-26 ale 312753523 001-5010-521.42-10 61.00
K-9
Page 3
Date: 10/15/2008
City Qf Port Angeles
City Council Expenditure Report
From: 9/27/2008 To: 10/10/2008 .
Vendor Description Account Number Invoice Amount
PENINSULA AWARDS & TROPHIES NAMEPLATE SMITH FOR COUNC 001-5010-521.31-01 10.30
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5010-521.31-01 19.61
QWEST 9-20 ale 206Z200017790B 001-5010-521.42-10 252.45
9-23 ale 206T302306084B 001-5010-521.42-10 17.16
Police Department Police Administration Division Total: $617.28
CLALLAM CNTY HUMANE SOCIETY 4TH QTR CONTRACT PAYMT 001-5012-521.41-50 20,000.00
Police Department Intergovernmental Svcs Division Total: $20,000.00
ADVANCED TRAVEL Adam Walsh Conf-Viada 001-5021-521.43-10 32.00
Adam Walsh Conf-Winfield 001-5021-521.43-10 32.00
BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5021-521.20-80 9.70
NEXTEL COMMUNICATIONS 9-26 ale 312753523 001-5021-521.42-10 128.90
QWEST 9-23 ale 206T302306084B 001-5021-521.42-10 17.16
RADIOSHACK NEW RECORDER FOR VIADA 001-5021-521.31-01 86.71
SWAIN'S GENERAL STORE INC OFFICE SUPPLIES, GENERAL 001-5021-521.31-01 14.89
OFFICE SUPPLIES, GENERAL 001-5021-521.31-01 16.78
Police Department Investigation Division Total: $338.14
ADVANCED TRAVEL Interview Sehool-Arand 001-5022-521.43-10 88.50
Interview Sehool-Dropp 001-5022-521.43-10 88.50
Interview Class-Rife 001-5022-521.43-10 88.50 .
BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5022-521.20-80 158.70
CLOTHING & APPAREL 001-5022-521.20-80 655.06
CLOTHING & APPAREL 001-5022-521.20-80 9.70
CAMERA CORNER PHOTOGRAPHIC EQUIPMENT 001-5022-521.31-01 2.27
CLALLAM CNTY DEPT OF HEALTH HEPATITIS B SHOT JPOWLESS 001-5022-521.31-01 55.00
EVERGREEN TOWING AUTO MAJOR TRANSPORTATION 001-5022-521.49-90 67.75
Cpl. Jason Viada AMMO FOR INSTR SCHOOL 001-5022-521.31-01 351.76
Sig Sauer FRNT SITE G WOOD 001-5022-521.31-01 32.52
NAPA AUTO PARTS CLEANING COMPOSITIONISOL V 001-5022-521.31-01 30.04
NEXTEL COMMUNICATIONS 9-26 ale 312753523 001-5022-521.42-10 863.21
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 10.63
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 51.74
OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 416.56
QWEST 9-23 ale 206T302306084B 001-5022-521.42-10 60.05
RAY ALLEN MFG CO INC K-9 PIN FOR FAIRBANKS SHA 001-5022-521.49-80 45.79
SWAIN'S GENERAL STORE INC CLEANING COMPOSITION/SOLV 001-5022-521.31-01 57.55
WA STATE CRIMINAL JUSTICE VIADA FIREARMS TRAINING 001-5022-521.43-10 500.00
Police Department Patrol Division Total: $3,633.83
BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5026-521.31-11 31.33
Tomason Lawrence FLAG CLASS AT PC 001-5026-521.31-01 59.00
Police Department Reserves & Volunteers Division Total: $90.33
GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-5029-521 .45-31 141.33 .
OFFICE MACHINES & ACCESS 001-5029-521.45-31 255.05
OLYMPIC STATIONERS INC COpy PAPER 001-5029-521.31-01 211.17
K -10
Page 4
Date: 10/15/2008
City of Port Angeles
City Council Expenditure Report
From: 9/27/2008 To: 10/10/2008 .
Vendor Description Account Number Invoice Amount
DIGITAL IMAGING SOLUTIONS INC COPIES THRU 093008 001-7010-532.45-31 717.67
IKON OFFICE SOLUTIONS MP20 MICROFICHE TONER 001-7010-532.31-01 201.61
JOHNSTON LAND SURVEYING SURVEYING 001-7010-532.41-50 2,157.00
OLYMPIC PRINTERS INC WORK FILE CARDS 001-7010-532.31-01 53.71
OLYMPIC STATIONERS INC SHARPENERIPENS 001-7010-532.31-01 69.42
BINDER COMBS 001-7010-532.31-01 10.24
COPY PAPER 001-7010-532.31-01 316.74
OFFICE SUPPLIES 001-7010-532.31-01 125.75
CALENDARSIPOST -IT'S 001-7010-532.31-01 157.15
PENINSULA DAILY NEWS LEGAL ADS 001-7010-532.44-10 92.30
QWEST 9-23 ale 206T302306084B 001-7010-532.42-10 62.91
RICK'S PLACE LUNCH MEETING 001-7010-532.31-01 172.80
Public Works-Gen Fnd Pub Wks Administration Division Total: $4,953.55
Public Works-Gen Fnd Department Total: $4,953.55
ASM SIGNS MISCELLANEOUS SERVICES 001-801 0~574.41-50 884.83
DIGITAL IMAGING SOLUTIONS INC AUG & SEPT COPIES 001-8010-574.45-31 67.54
NATIONAL REC & PARK ASSN MEMBERSHIP RENEWAL 001-8010-574.49-01 135.00
OLYMPIC STATIONERS INC COPY PAPER 001-8010-574.31-01 105.58
QWEST 9-23 ale 206T302306084B 001-8010-574.42-10 8.58 .
Parks & Recreation Parks Administration Division Total: $1,201.53
CAPACITY PROVISIONING INC INet Chgs-Senior Center 001-8012-555.42-12 172.00
DIGITAL IMAGING SOLUTIONS INC AUG & SEPT COPIES 001-8012-555.45-31 62.35
COPIES THRU 093008 001-8012-555.45-31 38.95
PACIFIC OFFICE EQUIPMENT INC NEWSLETTER PRINTING 001-8012-555.31-01 1,075.33
QWEST 9-23 ale 206T3023060848 001-8012-555.42-10 2.86
9-20 ale 206T217227465B 001-8012-555.42-10 57.46
10-2 ale 3604171942413B 001-8012-555.42-10 48.20
Parks & Recreation Senior Center Division Total: $1,457.15
AMSAN OLYMPIC SUPPLY JANITORIAL SUPPLIES 001-8020-576.31-06 48.37
CAPACITY PROVISIONING INC INet Chgs-Wm Shore Pool 001-8020-576.42-12 172.00
Deviney Blore REFUND FOR MISSED SWIMMIN 001-8020-347.30-13 31.50
Donette Macias REFUND FOR 10 UNUSED PUNC 001-8020-347.30-12 20.00
Tori Johnson DID NOT ATTEND DUE TO NOI 001-8020-347.30-13 21.00
QWEST 9-23 ale 206T302306084B 001-8020-576.42-10 2.86
Parks & Recreation William Shore Pool Division Total: $295.73
CAPACITY PROVISIONING INC INet Chgs-Cemetery Office 001-8050-536.42-12 172.00
OLYMPIC LAUNDRY & DRY CLEANERS RAGS,SHOP TOWELS,WIPING 001-8050-536.31-20 30.35
QWEST 9-23 ale 206T302306084B 001-8050-536.42-10 2.86
Parks & Recreation Ocean View Cemetery Division Total: $205.21
AMSAN OLYMPIC SUPPLY JANITORIAL SUPPLIES 001-8080-576.31-01 648.58 .
PAPER & PLASTIC-DISPOSABL 001-8080-576.31-01 68.30
ANGELES MILLWORK & LUMBER CO BUILDER'S SUPPLIES 001-8080-576.31-20 604.35
K - 12
Page 6
Date: 10/15/2008
City of Port Angeles
City Council Expenditure Report
From: 9/27/2008 To: 10/10/2008 .
Vendor Description Account Number Invoice Amount
Lodging Excise Tax Fund Fund Total: $33,032.73
GLOBAL CHEM SOURCE LLC ROAD/HWY MATERIALS ASPHL T 102-0000-237.00-00 -62.80
Division Total: -$62.80
Department Total: -$62.80
AMSAN OLYMPIC SUPPLY PAPER & PLASTIC-DISPOSABL 102-7230-542.31-01 68.29
BOB'S SCREENING SERVICE MISCELLANEOUS SERVICES 102-7230-542.48-10 3,525.17
CAPACITY PROVISIONING INC INet Chgs-Corp Yard 102-7230-542.42-12 172.00
CED/CONSOLlDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 32.03
GLOBAL CHEM SOURCE LLC ROAD/HWY MATERIALS ASPHL T 102-7230-542.31-20 810.40
LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHL T 102-7230-542.31-20 395.64
PW CONSTRUCTION & RELATED 102-7230-542.48-10 31,608.80
MORNINGSIDE BUILDING MAINT&REPAIR SER 102-7230-542.41-50 80.77
OLYMPIC STATIONERS INC SUPPLIES 102-7230-542.31-01 97.74
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 102-7230-542.31-01 30.60
PUD #1 OF CLALLAM COUNTY Lauridsen & L St 102-7230-542.4 7 -10 13.20
QWEST 9-23 ale 206T302306084B 102-7230-542.42-10 11 .44
THURMAN SUPPLY FASTENERS, FASTENING DEVS 102-7230-542.31-20 9.66
UNITED PIPE & SUPPLY SUPPLIES 102-7230-542.31-20 97.54
PIPE AND TUBING 102-7230-542.31-20 95.39 .
UNITED RENTALS NORTHWEST INC ROAD/HWY MAT NONASPHAL TIC 102-7230-542.31-20 447.90
Public Works-Street Street Division Total: $37,496.57
Public Works-Street Department Total: $37,496.57
Street Fund Fund Total: $37,433.77
ADVANCED TRAVEL Ee Dv Conf-West 103-1511-558.43-10 151.02
Urban Waterfront Conf-NW 103-1511-558.43-10 305.77
EXPONENT, INC ENVIRONMENT AL&ECOLOGICAL 103-1511-558.41-50 359.00
PA HARBORWORKS PMT PER CONTRACT 103-1511-558.41-50 150,000.00
VERIZON WIRELESS 9-15 ale 264230412-00003 103-1511-558.42-10 32.46
Economic Development Economic Development Division Total: $150,848.25
ADVANCED TRAVEL Cultural Rsree Smt-DB/NW 103-1512-558.43-10 318.26
QWEST 9-23 ale 206T302306084B 103-1512-558.42-10 2.86
VERIZON WIRELESS 9-15 ale 264230412-00003 103-1512-558.42-10 32.46
Economic Development Archaeologist Division Total: $353.58
Economic Development Department Total: $151,201.83
Economic Development Fund Total: $151,201.83
ADVANCED TRAVEL WSLET Conf-Christopher 107-5160-528.43-10 78.00
State E911 Mtg-Romberg 107 -5160-528.43-10 83.15
AHRENS, KENNETH E Rental Fees 107 -5160-528.45-30 700.00
ANGELES COMMUNICATIONS INC DISPLAY PHONE PENCOM 107 -5160-528.48-10 1,258.93
CAPACITY PROVISIONING INC COMPUTER HARDWARE&PERIPHI1 07 -5160-528.42-10 233.20 .
OLYMPIC STATIONERS INC COPY PAPER 107-5160-528.31-01 105.58
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107 -5160-528.31-01 108.20
K -14
Page 8
Date: 10/15/2008
City of Port Angeles
City Council Expenditure Report
. From: 9/27/2008 To: 10/10/2008
Vendor Description Account Number Invoice Amount
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107 -5160-528.31-01 20.48
OFFICE SUPPLIES, GENERAL 107 -5160-528.31-01 62.35
OFFICE SUPPLIES, GENERAL 107 -5160-528.31-01 85.42
QWEST 9-23 ale 206T302306084B 107 -5160-528.42-10 62.91
9-23 ale 206T 411918873B 107 -5160-528.42-10 57.46
Pen com Pen com Division Total: $2,855.68
Pencom Department Total: $2,855.68
Pen com Fund Fund Total: $2,855.68
DIGITAL IMAGING SOLUTIONS INC AUG & SEPT COPIES 174-8221-574.45-31 119.51
QWEST 9-23 ale 206T302306084B 174-8221-574.42-10 2.86
Recreation Activities Sports Programs Division Total: $122.37
AT&T MOBILITY 9-28 ale 994753890 174-8222-574.42-10 16.91
DIGITAL IMAGING SOLUTIONS INC AUG & SEPT COPIES 174-8222-574.45-31 119.51
QWEST 9-23 ale 206T302306084B 174-8222-574.42-10 2.86
Recreation Activities Special Events Division Total: $139.28
DIGITAL IMAGING SOLUTIONS INC AUG & SEPT COPIES 174-8224-574.45-31 119.51
PENINSULA DAILY NEWS Ree Counselor Adv 174-8224-574.44-10 144.38
QWEST 9-23 ale 206T302306084B 174-8224-574.42-10 2.86
. Recreation Activities Youth/Family Programs Division Total: $266.75
Recreation Activities Department Total: $528.40
Recreational Activities Fund Total: $528.40
PENINSULA BOTTLING CO INC COOLER, DRINKING WATER 178-5351-521.35-01 10.00
Firearms Range Firearms Range Division Total: $10.00
Firearms Range Department Total: $10.00
Firearms Range Fund Total: $10.00
CLALLAM CNTY PARKS DEPT PAVING IMPROVEMENTS 310-7910-594.65-10 4,277.85
Capital Projects-Pub Wks Cap Improvmt Admin Division Total: $4,277 .85
ADVANCED TRAVEL Grant Presentation-GC/MS 310-7930-595.43-10 25.50
Capital Projects-Pub Wks GF-Street Projects Division Total: $25.50
CLALLAM TRANSIT SYSTEM CONTRACTOR PAYMENT 310-7965-595.65-10 362,882.28
Capital Projects-Pub Wks ST-Multi-Modal Transp Ctr Division Total: $362,882.28
Capital Projects-Pub Wks Department Total: $367,185.63
LAKESIDE INDUSTRIES INC ROADSIDE,GRNDS,REC, PARK 310-8985-594.65-10 23,848.00
Capital Proj-Parks & Rec Misc Parks Projects Division Total: $23,848.00
Capital Proj-Parks & Rec Department Total: $23,848.00
Capital Improvement Fund Total: $391,033.63
CED/CONSOLlDATED ELEC DIST INC ELECTRICAL CABLES & WIRES 401-0000-141.40-00 319.78
GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-0000-141 .40-00 512.74
. ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 147.42
HANSON PIPE & PRECAST, INC ELECTRICAL EQUIP & SUPPLY 401-0000-141 .40-00 4,917.02
HUGHES UTILITIES L TO ELECTRICAL CABLES & WIRES 401-0000-141 .40-00 6,598.87
FASTENERS, FASTENING DEVS 401-0000-141.40-00 624.39
K - 15
Page 9
City of Port Angeles
City Council Expenditure Report
From: 9/27/2008
.
To: 10/10/2008
Vendor Description Account Number
ACHZIGER, ANNIE L UB CR REFUND-FINALS 401-0000-122.10-99
BEARDSLEY-COX, LOREN UB CR REFUND-FINALS 401-0000-122.10-99
BEAUDETTE, JASON L UB CR REFUND-FINALS 401-0000-122.10-99
CALLIS, ANTHONY J OVRPAYMENT-1414 GEORGIANA 401-0000-122.10-99
CURRIE, JOEY A UB CR REFUND-FINALS 401-0000-122.10-99
DEESE, JACOB D UB CR REFUND-FINALS 401-0000-122.10-99
DOCKENS, JANET M UB CR REFUND-FINALS 401-0000-122.10-99
FELSMAN, CHRISTOPHER J UB CR REFUND-FINALS 401-0000-122.10-99
FORREST, NATHAN B DEPOSIT REFUND 401-0000-122.10-99
GALE, JONATHAN L UB CR REFUND-FINALS 401-0000-122.10-99
GOSSARD, DANIEL R UB CR REFUND-FINALS 401-0000-122.10-99
GREENWAY, CECILE UB CR REFUND-FINALS 401-0000-122.10-99
GROFF, AMY M UB CR REFUND-FINALS 401-0000-122.10-99
HARMON, RACHEL K UB CR REFUND-FINALS 401-0000-122.10-99
HOINES, SAMANTHA R UB CR REFUND-FINALS 401-0000-122.10-99
JOHNSON, PATRICK A UB CR REFUND-FINALS 401-0000-122.10-99
JONES, THE ESTATE OF GOLDIE I UB CR REFUND-FINALS 401-0000-122.10-99
LATIMER, DAVID L DEPOSIT REFUND 401-0000-122.10-99
LAUSCH, JEREMY D UB CR REFUND-FINALS 401-0000-122.10-99
LUND, JEFFERY A UB CR REFUND-FINALS 401-0000-122.10-99
MCVAY, REBECCA DEPOSIT REFUND 401-0000-122.10-99
SCHAEFER, JESSE R UB CR REFUND-FINALS 401-0000-122.10-99
SORBEL, PAULAG UB CR REFUND-FINALS 401-0000-122.10-99
THOMAS, PATRICIAJ UB CR REFUND-FINALS 401-0000-122.10-99
TIMMONS, GEOFFREY UB CR REFUND-FINALS 401-0000-122.10-99
WHEELER, KELLY UB CR REFUND-FINALS 401-0000-122.10-99
WILHELM, TARAJ UB CR REFUND-FINALS 401-0000-122.10-99
WINDERMERE PROPERTY MANAGEMEN10VERPAYMENT-708 E 6TH ST 401-0000-122.10-99
SHAKESPEARE COMPOSITES LUMBER& RELATED PRODUCTS 401-0000-141.40-00
LUMBER& RELATED PRODUCTS 401-0000-237.00-00
STUSSER ELECTRIC ELECTRICAL CABLES & WIRES 401-0000-141.40-00
WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00
Division Total:
Department Total:
CAPACITY PROVISIONING INC
NORTHWEST PUBLIC POWER ASSN
INet Chgs-Lt-Engineering
SURVEYING CLASS
EASEMENT ACQUISITION CLAS
Engineering-Electric
PPE Mtg-Dunbar
INet Chgs-Lt-Resource Mgt
Power Systems
Meter School-Hainstock
Public Works-Electric
ADVANCED TRAVEL
CAPACITY PROVISIONING INC
Public Works-Electric
ADVANCED TRAVEL
401-7111-533.42-12
401-7111-533.43-10
401-7111-533.43-10
Division Total:
401-7120-533.43-10
401-7120-533.42-12
Division Total:
401-7180-533.43-10
Date: 10/15/2008
Invoice Amount
98.28
85.15
63.54
2.36
87.62
24.23
103.67
87.08
250.00
43.94
101.12
78.92
11.52
68.73
83.45
101.37
18.55
250.00
132.41
37.18
125.00
98.19
25.39
81.99
95.98
102.08
189.72
34.93
913.65
-70.80
753.11
1,095.86
$18,294.44
$18,294.44
225.24
790.00
525.00
$1,540.24
441.38
225.24
$666.62
1,578.53
K -16
.
.
Page 10
Date: 10/15/2008
City of Port Angeles
City Council Expenditure Report
. From: 9/27/2008 To: 10/10/2008
Vendor Description Account Number Invoice Amount
AMERICAN SAFETY UTILITY CORP CLOTHING & APPAREL 401-7180-533.31-01 190.42
BAXTER AUTO PARTS #15 CLEANING COMPOSITION/SOLV 401-7180-533.34-02 3.63
BLAKE SAND & GRAVEL INC PAPER & PLASTIC-DISPOSABL 401-7180-533.34-02 54.49
CAPACITY PROVISIONING INC INet Chgs-Light 401-7180-533.42-12 1,658.05
CAPTAIN T'S CLOTHING & APPAREL 401-7180-533.31-01 3.25
CED/CONSOLlDATED ELEC DIST INC HAND TOOLS ,POW&NON POWER401-7180-533.35-01 14.56
DIGITAL IMAGING SOLUTIONS INC COPIES THRU 093008 401-7180-533.45-31 9.73
ESCI CONSULTING SERVICES 401-7180-533.41-50 1,672.00
GENERAL PACIFIC INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 3,187.61
GREAT AMERICA LEASING CORP RENTAL OR LEASE SERVICES 401-7180-533.45-31 42.43
HARTNAGEL BUILDING SUPPLY INC FASTENERS, FASTENING DEVS 401-7180-533.34-02 7.40
IMSA-INTNL MUNICIPAL SGNL ASSC MEMBERSHIPS 401-7180-533.49-01 60.00
MEMBERSHIPS 401-7180-533.49-01 60.00
MORNINGSIDE BUILDING MAINT&REPAIR SER 401-7180-533.41-50 242.30
NORTH COAST ELECTRIC COMPANY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 72.68
ELECTRICAL CABLES & WIRES 401-7180-533.34-02 1,295.77
ELECTRONIC COMPONENTS 401-7180-533.35-01 177.45
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 177 .53
. ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 6.74
ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 -167.13
HAND TOOLS ,POW&NON POWER401-7180-533.35-01 219.38
NORTHWEST PUBLIC POWER ASSN EDUCATIONAL SERVICES 401-7180-533.43-10 600.00
OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.49-90 61.59
LAUNDRY/DRY CLEANING SERV 401-7180-533.49-90 61.59
LAUNDRY/DRY CLEANING SERV 401-7180-533.49-90 61.59
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 23.67
PACIFIC OFFICE FURNITURE FURNITURE, OFFICE 401-7180-533.31-01 96.48
PARSINEN LANDSCAPE MAINT INC Landscape Maint-Sept 401-7180-533.41-50 2,098.63
PENINSULA DAILY NEWS LEGAL ADS 401-7180-533.44-10 111.81
PORT ANGELES CITY TREASURER Filing Fees-Rinehart 401-7180-533.49-90 84.00
PORT ANGELES POWER EQUIPMENT EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 13.66
EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 61.65
PORT OF PORT ANGELES Lease Fees 401-7180-533.45-30 4,100.00
PUD #1 OF CLALLAM COUNTY RENTAL/LEASE EQUIPMENT 401-7180-533.45-30 59.62
Service @ Glass Rd 401-7180-533.47 -10 82.89
PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 401-7180-533.31-01 71.52
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 131.21
OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 49.51
OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 13.00
. OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 272.30
OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 25.76 .
Ink Cartridges 401-7180-533.31-01 28.81
K - 17
Page 11
City of Port Angeles
City Council Expenditure Report
From: 9/27/2008
To: 10/10/2008
.
Description Account Number
OFFICE SUPPLIES, GENERAL 401-7180-533.31-01
9-16 ale 206T23881998B 401-7180-533.42-10
9-16 ale 206T322760994B 401-7180-533.42-10
9-14 ale 3604574717777B 401-7180-533.42-10
9-16 ale 206T326157000B 401-7180-533.42-10
9-16 ale 206T323879996B 401-7180-533.42-10
9-23 ale 206T302306084B 401-7180-533.42-10
10-2 ale 3604178095336B 401-7180-533.42-10
10-2 ale 206Z020411942B 401-7180-533.42-10
ELECTRONIC COMPONENTS 401-7180-533.31-01
ELECTRICAL CABLES & WIRES 401-7180-533.34-02
ELECTRICAL CABLES & WIRES 401-7180-533.34-02
FIRST AID & SAFETY EQUIP. 401-7180-533.31-01
FASTENERS, FASTENING DEVS 401-7180-533.34-02
FASTENERS, FASTENING DEVS 401-7180-533.34-02
HAND TOOLS ,POW&NON POWER401-7180-533.35-01
CLOTHING & APPAREL 401-7180-533.31-01
FASTENERS, FASTENING DEVS 401-7180-533.34-02
FASTENERS, FASTENING DEVS 401-7180-533.34-02
9-28 ale 2711381358-00003 401-7180-533.42-10
Electric Operations Division Total:
Public Works-Electric Department Total:
Electric Utility Fund Fund Total:
CARLTON INT'L MANUFACTURING CORP HAND TOOLS ,POW&NON POWER402-0000-237.00-00
DEFUSCO INDUSTRIAL SUPPLY HAND TOOLS ,POW&NON POWER402-0000-237.00-00
FEI EVERETT 3023(FAMILlAN) PIPE FITTINGS 402-0000-141.40-00
FOWLER COMPANY, H D PIPE FITTINGS 402-0000-141.40-00
POSITIVE PROMOTIONS SUPPLIES 402-0000-237.00-00
USA BLUEBOOK PLUMBING EQUIP FIXT,SUPP 402-0000-237.00-00
Vendor
QUILL CORPORATION
QWEST
STUSSER ELECTRIC
SUNSET DO-IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
TACOMA SCREW PRODUCTS INC
VERIZON WIRELESS
Public Works-Electric
Division Total:
Department Total:
ADVANCED TRAVEL ERW Fall Conf-Owens 402-7380-534.43-10
AMSAN OLYMPIC SUPPLY PLASTICS 402-7380-534.31-01
PAPER & PLASTIC-DISPOSABL 402-7380-534.31-01
BLAKE SAND & GRAVEL INC SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20
CAPACITY PROVISIONING INC INet Chgs-Water 402-7380-534.42-12
CARLTON INT'L MANUFACTURING CORP HAND TOOLS ,POW&NON POWER402-7380-534.35-01
CED/CONSOLlDA TED ELEC DIST INC ELECTRONIC COMPONENTS 402-7380-534.31-20
DEFUSCO INDUSTRIAL SUPPLY HAND TOOLS ,POW&NON POWER402-7380-534.35-01
FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER402-7380-534.31-01
HAND TOOLS ,POW&NON POWER402-7380-534.35-01
SUPPLIES 402-7380-534.35-01
Date: 10/15/2008
Invoice Amount
189.24
54.54
54.54
40.64
54.54
54.54
25.74
41.74
65.04
77.05
537.90
894.64
126.74
21.65
11.76
198.37
54.06
611.39
186.18
60.16
$22,036.57
$24,243.43
$42,537.87
-32.33
-33.15
520.88
1,131.29
-16.42
-18.35
$1,551.92
$1,551.92
430.35
51.38
68.29
86.18
356.82
417.19
47.85
427.70
31.75
23.34
68.97
K - 18
.
.
Page 12
.
City of Port Angeles
City Council Expenditure Report
From: 9/27/2008
To: 10/10/2008
Date: 10/15/2008
Description Account Number
UTILITY RATE STUDIES 402-7380-534.41-50
WATER SEWAGE TREATMENT EQ402-7380-534.35-01
SUPPLIES 402-7380-534.48-10
ROAD/HWY MATERIALS ASPHL T 402-7380-534.31-20
RAGS,SHOP TOWELS,WIPING 402-7380-534.31-20
SUPPLIES 402-7380-534.31-20
SUPPLIES 402-7380-534.31-01
WATER RIGHTS 402-7380-534.41-50
Safety Mtg-MeCabe 402-7380-534.49-90
SUPPLIES 402-7380-534.31-01
SUPPLIES 402-7380-534.44-10
Dwntwn Wtrmain Reeonst 402-7380-591.71-10
Drking Wtr Rsvr Covers 402-7380-591.71-10
Dwntwn Wtrmain Reeonst 402-7380-592.81-10
Drking Wtr Rsvr Covers 402-7380-592.81-10
Crown Z Water Rd 402-7380-534.4 7 -10
9-23 ale 206T302306084B 402-7380-534.42-10
9-23 ale 206T411255315B 402-7380-534.42-10
SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20
FOODS: PERISHABLE 402-7380-534.31-01
HAND TOOLS ,POW&NON POWER402-7380-534.31-20
JANITORIAL SUPPLIES 402-7380-534.31-20
PIPE FITTINGS 402-7380-534.31-20
TESTING&CALlBRA TION SERVI 402-7380-534.41-50
PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20
9-28 ale 271138138-00005 402-7380-534.42-10
Water Division Total:
Public Works-Water Department Total:
Water Fund Fund Total:
QUALITY CONTROL EQUIPMENT CO, INC LAB EQUIP,BIO,CHEM,ENVIR 403-0000-237.00-00
Vendor
FCS GROUP
ITRON FLOW METRIX, INC
KD&S ENVIRONMENTAL, INC
LAKESIDE INDUSTRIES INC
OLYMPIC LAUNDRY & DRY CLEANERS
PACIFIC OFFICE EQUIPMENT INC
PORS ATTY AT LAW, THOMAS M
PORT ANGELES CITY TREASURER
PORT ANGELES POWER EQUIPMENT
POSITIVE PROMOTIONS
PUBLIC WORKS BOARD(EFT)
PUD #1 OF CLALLAM COUNTY
QWEST
.
SHOTWELL CORP, JONATHAN
SWAIN'S GENERAL STORE INC
THURMAN SUPPLY
TWISS ANALYTICAL LABORATORIES
USA BLUEBOOK
VERIZON WIRELESS
Public Works-Water
ADVANCED TRAVEL
AMSAN OLYMPIC SUPPLY
CAPACITY PROVISIONING INC
CEO/CONSOLIDATED ELEC DIST INC
.
DIGITAL IMAGING SOLUTIONS INC
EVERGREEN BUILDING PRODUCTS
FASTENAL INDUSTRIAL
FCS GROUP
Division Total:
Department Total:
WW Coli Exam-Young 403-7480-535.43-10
PAPER & PLASTIC-DISPOSABL 403-7480-535.31-01
INet Chgs-Wastewater 403-7480-535.42-12
ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20
ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20
SUPPLIES 403-7480-535.31-20
COPIES THRU 093008 403-7480-535.31-01
BUILDING MAINT&REPAIR SER 403-7480-535.31-20
HAND TOOLS ,POW&NON POWER403-7480-535.31-20
UTILITY RATE STUDIES 403-7480-535.41-50
Invoice Amount
7,600.76
3,260.68
1,387.52
4,153.08
45.53
-7.59
30.60
2,411.50
41.71
17.10
211.87
54,210.53
26,265.93
21,792.63
14,446.26
19.10
14.30
64.28
26.02
29.82
61.37
67.07
22.30
165.00
236.71
162.57
$138,746.47
$138,746.47
$140,298.39
-337.85
-$337.85
-$337.85
156.37
68.29
654.17
73.71
64.09
378.67
29.60
47.91
44.04
7,600.76
K - 19
Page 13
City of Port Angeles
City Council Expenditure Report
From: 9/27/2008
To: 10/10/2008
Date: 10/15/2008
Vendor
.
Description Account Number
BUILDING MAINT&REPAIR SER 403-7480-535.31-20
BUILDING MAINT&REPAIR SER 403-7480-535.31-20
LUMBER& RELATED PRODUCTS 403-7480-535.31-20
BUILDER'S SUPPLIES 403-7480-535.31-20
BUILDING MAINT&REPAIR SER 403-7480-535.31-20
PLUMBING EQUIP FIXT,SUPP 403-7480-535.35-01
MISC PROFESSIONAL SERVICE 403-7480-535.41-50
OFFICE SUPPLIES, GENERAL 403-7480-535.31-01
SUPPLIES 403-7480-535.31-01
FURNITURE, OFFICE 403-7480-535.35-01
FLOOR COVERING, INSTALLED 403-7480-535.31-20
PAINTS,COA TINGS,WALLPAPER 403-7480-535.31-20
Landscape Maint-Sept 403-7480-535.41-50
Application Fee-Young 403-7480-535.49-01
EQUIPMENT MAINTENANCE,REC 403-7480-535.48-10
Brook Ave 403-7480-535.47-10
Masters Rd 403-7480-535.4 7 -10
SIGNS, SIGN MATERIAL 403-7480-535.31-20
SIGNS, SIGN MATERIAL 403-7480-535.31-20
SIGNS, SIGN MATERIAL 403-7480-535.31-20
PUMPTECH INC Freight 403-7480-535.42-10
QUALITY CONTROL EQUIPMENT CO, INC LAB EQUIP,BIO,CHEM,ENVIR 403-7480-535.31-20
QWEST 9-16 ale 206T329544912B 403-7480-535.42-10
9-16 ale 206T325585090B 403-7480-535.42-10
9-14 ale 36045763156898 403-7480-535.42-10
9-14 ale 3604574859247B 403-7480-535.42-10
9-23 ale 206T302306084B 403-7480-535.42-10
10-2 ale 3604170190080B 403-7480-535.42-10
10-2 ale 3604170591196B 403-7480-535.42-10
HAND TOOLS ,POW&NON POWER403-7480-535.35-01
ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20
HAND TOOLS ,POW&NON POWER403-7480-535.35-01
VERIZON WIRELESS 9-22 ale 571136182-00004 403-7480-535.42-10
WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90
Public Works-WW/Stormwtr Wastewater Division Total:
Public Works-WW/Stormwtr Department Total:
Wastewater Fund Fund Total:
HARTNAGEL BUILDING SUPPLY INC
L & L TOOL SPECIALTIES
MIDWEST LABORATORIES INC
OLYMPIC STATIONERS INC
PACIFIC OFFICE EQUIPMENT INC
PACIFIC OFFICE FURNITURE
PAINT STORE, THE
PARKER PAINT MFG CO INC
PARSINEN LANDSCAPE MAINT INC
PORT ANGELES CITY TREASURER
PROCTOR SALES, INC
PUD #1 OF CLALLAM COUNTY
PUGET SAFETY EQUIPMENT INC
SWAIN'S GENERAL STORE INC
THURMAN SUPPLY
BIOCYCLE
RESOURCE RECYCLING
RESOURCEFUL BAG & TAG INC
LIBRARY SERVICES(EXCL 908
LIBRARY SERVICES(EXCL 908
MISCELLANEOUS SERVICES
404-0000-237.00-00
404-0000-237.00-00
404-0000-237.00-00
Division Total:
Department Total:
Invoice Amount
46.56
7.87
369.49
23.24
7.28
392.28
270.00
32.96
30.60
877 .23
221.46
32.31
767.40
10.00
1,084.00
288.61
289.27
57.23
35.76
475.87
139.84
4,359.83
54.40
54.40
79.13
79.04
22.88
45.55
39.57
44.32
10.92
41.76
55.10
6,201.00
$25,664.71
$25,664.71
$25,326.92
-6.64
-5.04
-21.00
-$32.68
-$32.68
K - 20
.
.
Page 14
Date: 10/15/2008
City of Port Angeles
City Council Expenditure Report
From: 9/27/2008 To: 10/10/2008 .
Vendor Description Account Number Invoice Amount
Public Works-Solid Waste Department Total: $367,065.19
Solid Waste-LF/Trf Stn Fund Total: $366,962.20
QWEST 9-23 ale 206T302306084B 406-7412-538.42-10 2.86
Public Works-WW/Stormwtr Stormwater Division Total: $2.86
Public Works-WW/Stormwtr Department Total: $2.86
Stormwater Fund Fund Total: $2.86
CLALLAM CNTY EMS Medie I Advisory 409-6025-526.41-50 600.00
Erik Sundin CPR CLASS 9/16/2008 409-6025-526.31-08 50.00
MOROZ, JAMES EDUCATIONAL SERVICES 409-6025-526.31-08 400.00
EDUCATIONAL SERVICES 409-6025-526.31-08 250.00
PEN PRINT INC EMSIMIR FORMS 409-6025-526.31-01 303.52
QWEST 9-23 ale 2061302306084B 409-6025-526.42-10 34.32
ZOLL MEDICAL CORPORATION UPGRADE KIT 409-6025-526.31-01 10.84
UPGRADE KIT 409-6025-526.31-01 10.84
Fire Department Medic I Division Total: $1,659.52
Fire Department Department Total: $1,659.52
Medic I Utility Fund Total: $1,659.52
DATABARINCORPORATED CONSERVATION BILL INSERT 421-7121-533.41-50 63.26 .
CONSERVATION BILL INSERT 421-7121-533.41-50 61.57
CONSERVATION BILL INSERT 421-7121-533.41-50 48.95
E-STAR NORTHWEST, LLC CITY REBATE 421-7121-533.49-86 400.00
CITY REBATE 421-7121-533.49-86 400.00
CITY REBATE 421-7121-533.49-86 400.00
CITY REBATE 421-7121-533.49-86 400.00
MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 30.00
CITY REBATE 421-7121-533.49-86 127.00
Birgit Andrich CITY REBATE 421-7121-533.49-86 25.00
Cynthia Lauderback CITY REBATE 421-7121-533.49-86 25.00
Ian Melberg CITY REBATE 421-7121-533.49-86 50.00
James Stagg CITY REBATE 421-7121-533.49-86 50.00
Jan Holmquist CITY REBATE 421-7121-533.49-86 50.00
Jess Mullins CITY REBATE 421-7121-533.49-86 25.00
Paul Breitbach CITY REBATE 421-7121-533.49-86 50.00
Paul Vivier CITY REBATE 421-7121-533.49-86 50.00
Phil Eshom CITY REBATE 421-7121-533.49-86 50.00
Robert Beck CITY REBATE 421-7121-533.49-86 25.00
Ron Reynolds CITY REBATE 421-7121-533.49-86 50.00
Sandra Biasell CITY REBATE 421-7121-533.49-86 50.00
Summer Properties, LLC CITY REBATE 421-7121-533.49-86 500.00 .
Therrisa Hill CITY REBATE 421-7121-533.49-86 50.00
Trudi Thrush CITY REBATE 421-7121-533.49-86 50.00
K - 22
Page 16
Date: 10/15/2008
City of Port Angeles
City Council Expenditure Report
From: 9/27/2008 To: 10/10/2008 .
Vendor Description Account Number Invoice Amount
CSK AUTO INC (SCHUCK'S) AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 173.35
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 346.98
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -75.88
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 81.35
CUMMINS NORTHWEST INC AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 65.58
H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 826.47
HEARTLlNE AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 216.69
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 108.35
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 650.08
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 184.17
HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 210.01
EXTERNAL LABOR SERVICES 501-7630-548.48-10 1,972.88
INLAND TECHNOLOGY INC AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 147.01
LES SCHWAB TIRE CENTER AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 7,232.31
EXTERNAL LABOR SERVICES 501-7630-548.48-10 61.52
EXTERNAL LABOR SERVICES 501-7630-548.48-1 0 61.52
EXTERNAL LABOR SERVICES 501-7630-548.48-10 333.70
EXTERNAL LABOR SERVICES 501-7630-548.48-1 0 262.27
EXTERNAL LABOR SERVICES 501-7630-548.48-10 39.02 .
Yvonne Ziomkowski PSFOA MTG 100808- YZ/BH 501-7630-548.32-10 29.62
MORNINGSIDE BUILDING MAINT&REPAIR SER 501-7630-548.41-50 111.84
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 50.88
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 202.78
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 15.65
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 33.30
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 20.02
NORTHWEST MFG & DIST INC AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 646.07
PACIFIC OFFICE EQUIPMENT INC SUPPLIES 501-7630-548.31-01 30.59
PACIFIC POWER PRODUCTS AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 43.39
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 18.20
PETTIT OIL COMPANY Fuel-EQ0028 501-7630-548.32-10 153.4 7
Fuel-EQ0029 501-7630-548.32-10 192.82
Fuel-EQ0034 501-7630-548.32-10 142.13
Fuel-EQ0035 501-7630-548.32-10 48.97
Fuel-EQ0036 501-7630-548.32-10 261.61
Fuel-EQ0041 501-7630-548.32-10 36.74
Fuel-EQ0043 501-7630-548.32-10 162.07
Fuel-EQ0044 501-7630-548.32-10 156.76
Fuel-EQ0047 501-7630-548.32-10 268.53
Fuel-EQ0048 501-7630-548.32-10 173.34 .
Fuel-EQ0053 501-7630-548.32-10 427.82
Fuel-EQ0054 501-7630-548.32-10 258.84
K - 24
Page 18
Date: 10/15/2008
City of Port Angeles
City Council Expenditure Report
. From: 9/27/2008 To: 10/10/2008
Vendor Description Account Number Invoice Amount
PETTIT OIL COMPANY Fuel-EQ0088 501-7630-548.32-10 389.96
Fuel-EQ0089 501-7630-548.32-10 270.35
Fuel-EQ0095 501-7630-548.32-10 236.98
Fuel-EQ4101 501-7630-548.32-10 203.81
Fuel-EQ4102 501-7630-548.32-10 394.78
Fuel-EQ4103 501-7630-548.32-10 94.81
Fuel-EQ4104 501-7630-548.32-10 298.25
Fuel-EQ4105 501-7630-548.32-10 146.19
Fuel-EQ4200 501-7630-548.32-10 70.62
Fuel-EQ4201 501-7630-548.32-10 368.50
Fuel-EQ5106 501-7630-548.32-10 224.40
Fuel-EQ5107 501-7630-548.32-10 319.33
Fuel-EQ5202 501-7630-548.32-10 106.22
Fuel-EQ5425 501-7630-548.32-10 83.33
Fuel-EQ6101 501-7630-548.32-10 154.07
Fuel-EQ6102 501-7630-548.32-10 674.30
Fuel-EQ6103 501-7630-548.32-10 46.97
Fuel-EQ6104 501-7630-548.32-10 252.82
. Fuel-EQ6105 501-7630-548.32-10 344.71
Fuel-EQ6106 501-7630-548.32-10 356.29
Fuel-EQ7203 501-7630-548.32-10 126.75
Fuel-EQ8451 501-7630-548.32-10 371.13
PORT ANGELES FORD LINCOLN AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 19.95
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 307.59
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 -81.30
EXTERNAL LABOR SERVICES 501-7630-548.48-10 267.70
PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.48-10 14.04
EXTERNAL LABOR SERVICES 501-7630-548.48-1 0 264.60
EXTERNAL LABOR SERVICES 501-7630-548.48-10 272.59
EXTERNAL LABOR SERVICES 501-7630-548.48-10 16.21
EXTERNAL LABOR SERVICES 501-7630-548.48-10 14.04
EXTERNAL LABOR SERVICES 501-7630-548.48-10 75.74
EXTERNAL LABOR SERVICES 501-7630-548.48-10 14.04
QWEST 9-23 ale 206T302306084B 501-7630-548.42-10 11 .44
RESTORATION GLASS/NOVUS AUTO, INCEXTERNAL LABOR SERVICES 501-7630-548.48-10 43.31
EXTERNAL LABOR SERVICES 501-7630-548.48-10 43.31
EXTERNAL LABOR SERVICES 501-7630-548.48-10 227.56
RICHMOND 2-WAY RADIO EXTERNAL LABOR SERVICES 501-7630-548.48-10 390.24
RUDDELL AUTO MALL AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 61.49
. AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 95.94
EXTERNAL LABOR SERVICES 501-7630-548.48-10 223.68
SNA~ONTOOLS-CHUGGERDEANE AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 14.85
K - 25
Page 19
City of Port Angeles
City Council Expenditure Report
From: 9/27/2008
To: 10/10/2008
Date: 10/15/2008
.
Vendor
SUNSET DO-IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
TEREX UTILITIES WEST
VALLEY FREIGHTLlNER INC
Public Works-Equip Svcs
CAPACITY PROVISIONING INC
INSIGHT PUBLIC SECTOR
QWEST
Finance Department
INSIGHT PUBLIC SECTOR
Finance Department
AWC EMPLOYEE BENEFITS TRUST
BALSER, FRED
BISHOP, VIRGIL
CAMPORINI, RICHARD
CLELAND, MICHAEL A
GLENN, LARRY
GROOMS, MICHAEL
JOHNSON, DONALD G
Description Account Number
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02
Equipment Services Division Total:
Public Works-Equip Svcs Department Total:
Equipment Services Fund Total:
INet Chgs-IT 502-2081-518.42-10
SUPPLIES 502-2081-518.31-60
Computer Equipment Return 502-2081-518.31-60
HP Cable 502-2081-518.31-60
Cable 502-2081-518.31-60
COMPUTER HARDWARE&PERIPHI502-2081-518.31-60
9-23 a/c 206T302306084B 502-2081-518.42-10
Information Technologies Division Total:
Computer Equipment Return 502-2082-594.65-10
COMPUTER HARDWARE&PERIPHI502-2082-594.65-1 0
COMPUTER HARDWARE&PERIPHI502-2082-594.65-1 0
COMPUTER HARDWARE&PERIPHI502-2082-594.65-1 0
IT Capital Projects Division Total:
Finance Department Department Total:
Information Technology Fund Total:
Med/DenNis Premiums 503-1631-517.46-30
LTD Premiums 503-1631-517.46-31
Life Ins Premiums 503-1631-517.46-32
L1 MedNis Premiums 503-1631-517.46-34
Disability Board-Sept 503-1631-517.46-35
Medicare Reimb-September 503-1631-517 .46-35
Disability Board-Sept 503-1631-517 .46-35
Medicare Reimb-September 503-1631-517.46-35
Medicare Reimb-September 503-1631-517 .46-35
Medicare Reimb-September 503-1631-517.46-35
Disability Board-Sept 503-1631-517.46-35
Disability Board-Sept 503-1631-517.46-35
Disability Board-Sept 503-1631-517.46-35
Medicare Reimb-September 503-1631-517.46-35
Disability Board-Sept 503-1631-517.46-35
Disability Board-Sept 503-1631-517.46-35
Medicare Reimb-September 503-1631-517.46-35
Disability Board-Sept 503-1631-517.46-35
Medicare Reimb-September 503-1631-517.46-35
Invoice Amount
8.28
7.45
546.11
19.90
803.91
$26,645.20
$26,645.20
$50,205.33
500.00
75.03
-883.94
112.25
414.63
392.58
20.02
$630.57
-1,607.31
5,568.22
2,464.26
2,749.35
$9,174.52
$9,805.09
$9,805.09
188,773.42
5,351.61
1,784.92
8,762.10
578.65
96.40
176.40
212.10
96.40
96.40
144.00
5.33
205.00
96.40
125.00
117.16
96.40
105.00
96.40
K - 26
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.
Page 20
Date: 10/15/2008
City of Port Angeles
City Council Expenditure Report
. From: 9/27/2008 To: 10/10/2008
Vendor Description Account Number 'nvoice Amount
Disability Board-Sept 503-1631-517.46-35 325.05
JOHNSON, HARRY Medicare Reimb-September 503-1631-517.46-35 96.40
JORISSEN, ROBERT R Medicare Reimb-September 503-1631-517.46-35 96.40
LIND, DARWIN PETER Medicare Reimb-September 503-1631-517.46-35 96.40
LINDLEY, JAMES K Medicare Reimb-September 503-1631-517.46-35 96.40
LOUCKS, JASPER Medicare Reimb-September 503-1631-517.46-35 192.80
MIESEL JR, PHILIP C Medicare Reimb-September 503-1631-517.46-35 92.40
MEDICAL REIMBURSEMENT 503-1631-517.46-30 46.36
NW ADMIN TRANSFER ACCT SW/NON MEDICAL PREMIUMS 503-1631-517.46-33 50,736.58
RETIREE PREMIUMS 503-1631-517.46-34 11,244.75
THOMPSON, BRUCE Medicare Reimb-September 503-1631-517.46-35 84.40
Disability Board-Sept 503-1631-517.46-35 74.90
WARD, DENNIS H Medicare Reimb-September 503-1631-517.46-35 96.40
Self Insurance Other Insurance Programs Division Total: $270,198.33
FRANK GATES SERVICES CO 4TH QTR TPA FEE 503-1661-517.41-40 4,062.71
Self Insurance Worker's Compensation Division Total: $4,062.71
Self Insurance Department Total: $274,261.04
Self-Insurance Fund Fund Total: $274,261.04
. AWC EMPLOYEE BENEFITS TRUST Retiree Premiums 602-6221-517.46-35 4,372.20
BRAUN,GARY Medicare Reimb-September 602-6221-517.46-35 96.40
CAMPBELL, MALCOLM D Medicare Reimb-September 602-6221-517.46-35 96.40
Disability Board-Sept 602-6221-517 .46-35 106.00
DOYLE, JERRY L Medicare Reimb-September 602-6221-517.46-35 96.40
RYAN,ED Medicare Reimb-September 602-6221-517.46-35 86.40
Fireman's Pension Fireman's Pension Division Total: $4,853.80
Fireman's Pension Department Total: $4,853.80
Firemen's Pension Fund Total: $4,853.80
PA DOWNTOWN ASSN REMIT SEPTEMBER DECAL SAL 650-0000-231.91-00 776.42
REMIT SEPTEMBER PBIA RECE 650-0000-231.92-00 1,487.69
Division Tot(jl: $2,264.11
Department Total: $2,264.11
Off Street Parking Fund Fund Total: $2,264.11
CAPACITY PROVISIONING INC INet Chgs-Fine Arts Ctr 652-8630-575.42-12 172.00
DIGITAL IMAGING SOLUTIONS INC AUG & SEPT COPIES 652-8630-575.45-31 31.18
OLYMPIC STATIONERS INC Mailing Supplies-Sorenson 652-8630-575.31-01 4.92
PENINSULA DAILY NEWS Subscr Renew/40019715 652-8630-575.49-01 135.20
QWEST 9-14 alc 3604573532775B 652-8630-575.42-10 40.66
9-23 alc 206T 418577331 B 652-8630-575.42-10 57.46
9-23 alc 206T302306084B 652-8630-575.42-10 5.72
. Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $447.14
Esther Webster/Fine Arts Department Total: $447.14
K - 27
Page 21
Date: 10/15/2008
City of Port Angeles
City Council Expenditure Report
From: 9/27/2008 To: 10/10/2008 .
Vendor Description Account Number Invoice Amount
Esther Webster Fund Fund Total: $447.14
OLYMPIC COMMUNITY ACTION PRGMS PASS THE BUCK DISTRIBUTIO 657 -0000-239.91-00 2,666.00
Division Total: $2,666.00
Department Total: $2,666.00
Uti! Vol Contrib Program Fund Total: $2,666.00
AFLAC SUPP INSURANCE PREMIUMS 920-0000-231.53-10 626.78
AFSCME LOCAL 1619 P/R Deductions pe 10-5 920-0000-231.54-40 88.00
P/R Deductions pe 10-5 920-0000-231.54-40 176.00
ASSOCIATION OF WASHINGTON CITIES SUPP LIFE PREMIUMS 920-0000-231.53-30 563.30
DIMARTINO/WSCFF DISABILITY P/R Deductions pe 10-5 920-0000-231.53-40 1,248.91
FIREFIGHTER'S LOCAL 656 P/R Deductions pe 10-5 920-0000-231.54-30 1,701.00
IBEW LOCAL 997 P/R Deductions pe 10-5 920-0000-231.54-20 818.54
LEOFF P/R Deductions pe 9-21 920-0000-231.51-21 21,893.20
EMPLOYMENT SECURITY DEPT EMPLOYMENT SECURITY ONE T 920-0000-231.56-90 272.14
OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 9-21 920-0000-231.56-20 1,381.32
P/R Deductions pe 9-21 920-0000-231.56-20 169.85
OFFICE OF SUPPORT ENFORCEMENT-Cf P/R Deductions pe 9-21 920-0000-231.56-20 16.15
PERS P/R Deductions pe 9-21 920-0000-231.51-10 3,162.25
P/R Deductions pe 9-21 920-0000-231.51-11 9,438.33 .
P/R Deductions pe 9-21 920-0000-231.51-12 43,221.92
POLICE ASSOCIATION P/R Deductions pe 10-5 920-0000-231.55-10 216.00
TEAMSTERS LOCAL 589 P/R Deductions pe 10-5 920-0000-231.54-10 2,908.56
UNITED WAY (PAYROLL) P/R Deductions pe 10-5 920-0000-231.56-10 321.50
WSCCCE AFSCME AFL-CIO P/R Deductions pe 10-5 920-0000-231.54-40 3,903.35
Division Total: $92,127.10
Department Total: $92,127.10
Payroll Clearing Fund Total: $92,127.10
Totals for check period From: 9/27/2008 To: 10/10/2008 $1,783,344.31
.
K- 28
Page 22
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pORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
October 21, 2008
To:
CITY COUNCIL
FROM:
Dan McKeen, Fire Chief
Yvonne Ziomkowski, Finance Director
SUBJECT:
Medic 1 Utility Cost of Service Study Update
)
Summary: Staff recently updated the 2007 cost of service study for the Medic 1 Utility. The
2008 update has been presented to the Utility Advisory Committee including the recommended
rate adjustments. It is necessary to adjust retail rates in order to adequately fund the utility. The
Utility Advisory Committee has forwarded a favorable recommendation to the Council to proceed
with a public hearing on the update. The first step in this year's schedule for utility rate
adjustments includes setting the public hearing date.
Recommendation: Set a public hearing for November 4, 2008 to receive comments on
proposed Medic I utility rate and fee adjustments.
Background/Analysis: The City of Port Angeles Medic I program is structured as a utility -
supported by transport charges, a monthly utility charge, and a General Fund contribution. The
enterprise fund is based upon a cost of service approach, with the last cost of service study
completed in 2007.
Due to recent cost increases for fuel, pharmaceuticals and personnel, staff is proposing a 6% cost
of living adjustment to help enable the Utility to keep pace with these unanticipated increases.
This 6% adjustment translates to a $0.25 monthly increase for residential and commerciallbusiness
rates. General Fund support will also be increased from $300,000 to $414,100. Following a brief
presentation by staff, the City Council will be asked to set a public hearing on this year's update to
the cost of service study for the Medic 1 Utility.
The proposed City Council public hearing is November 4,2008 to allow public input regarding the
proposed rates. The public hearing would be continued to November 18, 2008 at which time the
public hearing will be closed. If the City Council adopts the proposed rate adjustments, they
would become effective January 1,2009.
K - 29
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.
FORr,ANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
OCTOBER 21, 2008
To:
CITY COlJNCIL
FROM:
YVONNE ZIOl\1KOWSKI, FINANCE DIRECTOR
SUBJECT:
INVESTMENTS
All of the City's available cash is consolidated into a common investment portfolio which
averages about $64 Million. The City's pOlifolio is maintained at a high degree of safety and
liquidity, and generated a yield betw'een 2.75% and 5.63%. In comparison, the State
Investment Pool return was between 2.31 % and 2.73% for the last 6 months. All investments
comply with the state and the City investment policies. The City's Investment Policy was
adopted by Council with Resolution No 15-01 and has been certified by Assn. of Public
Treasurers ofthe United States & Canada (APT U8&C).
The primary objectives of the City's investment policy are safety, liquidity, and yield, in that
order. For safety of principal, the City's investments cunently include certificates of deposit
(CD) and securities of the agencies of the United States Government, as well as the State Pool
(LGIP). All City investments (other than cash equivalents) are rated AAA by both Moody's and
Standard & Poor (S&P). The portfolio is well diversified in its investment types and all
securities will return full face value when held to maturity.
· Certificates of deposit are covered under FDIC or FSLIC insurance. They are purchased
only from those institutions whose status has been accepted by the Public Deposit
Protection Commission.
· Agency securities are issued by the agencies of the federal government. Yields on these
securities are generally higher than those of the direct Treasury obligations. These al'e
Federal Home Loan Bank (FHLB), Federal Fal'm Credit Bank (FFCB), Federal National
Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC).
There has been no case of default in about 80 years of history of these instmments.
The City does not purchase instruments which, at the time of investment, cannot be held to
maturity. In order to protect cash flow and avoid premature liquidation, the City diversifies
maturity of the investments, At this time, 48% of the investment portfolio is maturing in less
than one year, with 12% maturing within 30 days, 28% having matulity dates between one and
M - 1
two years, and only 24% of the portfolio having maturity dates greater than two years, with the
longest being under 5 years.
These percentages change slightly on a monthly basis, but the basic objective of diversification is
the same.
Over the past few years, our investing strategy has changed several times, depending on market
and interest changes. We will continue to monitor the changes and trends in the economy and
take the necessary steps to maintain safety, liquidity, and a high rate of return on the City's
investments.
M - 2
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s:
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October 21, 2008
.
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Distribution by Instrum~nt
(Percent of Portfolio)
Certificate
of Deposit,
22%
US Federal
Age ncy
Securities,
69%
Local
Government
Investment
Pool,9%
Maturities
50%
40%
30%
20%
10%
0%
Institution Allowocl ~urrenr otTrOto &,;urrenr orrTOllO
per Po/Icy Distribution (at cost)
toca' Government Investment Poo;
Stal; irYEtitrronr Peer.' 8611:';0 $ 5.562.92578
80 Ie:;:; 1t:an 2% Owat;fI' B,L'<:-st lo~ 20(-8 $1 626086
US FRderal A(Jer'A::Y Secliotres
F~r-.a 241% $ 1 558 COS 00
r.i!derl)'}~I....o!J!i8u./~ "H..E 3"'_8B~'. $ 22.540.212.26
fHLUC 1020% $ 6,593.64779
F~d&!a: ,""If,'en~'UC'~'I~& AJ.3O<: .. .,....VA 2t74~~ $ 14046.673.60
CblClir..'df.: v{ DttiJU3,r
FlS 'ss"./C,svt Remo'"' 50CO~o 13.24% $ .9,556,010.92
LoSdar.i( 50.00% 0.23% $ , 50.000.00
We~~','\1 5s:;!! bO.UU% 8,001.% $ ".~12.e~; U5
TOTAL 100()l)% $ 64.620.370.41
e ----..-
13'
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.l\JL
'EP
OCT
fE.
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PW . U QI,tNlT,"~LY RtPl;lnr WOI. 10/1112008
Counly
42.10/..
Recycling
4.8%
M - 5
PUBLIC WORKS & UTILITIES DEPARTMENT
QUARTERLY REPORT
, '
m~tf:~~~;ftl~~mjm}!mn~~lli~fifI~llflllumiill~~m~~.fi1RHmmn~fi~~~[;iill~f,rmTI1jnB.ftinf~H.~!mm
.
Responded to customer service ,requests
RepaIred 17 water service leaks
Repaired 12 water main breaks; Assisted coiitracters as needed
Replaced2011 water meters; Repaired st!lndplpe at the,landflll
Performed required Deptartment of Health testing
Moved 3 water servlcesand reneWed 6 water services
Perfoniled utility locates as requested
Installed 1 new fire hydrant & meter; Repaired or replaced 4 and removed 1
iIHJw.ffiftl1~3n~~~m~~mlin~'fffiX~~h(ft*.iE~'mr~~I~m~!m~rfri<<f!~~m.m~!i
't:J~_::L':-'::::~~::.l1::tl:o:.14;".D:Eil..";wat~~"ffi~.E;.~~;'!ilai.".,,t':ffi.....~~.....~Q~~l~,lttUiitlfti!{ffihrll.!Eum~!It!~!lI.~tlit
. Pulled pump #2 out of pump station #10 and sent It In for repair
Assisted with sewer repair et the Corp Yard
Assisted service garage personnel with the Jet truck
Placed pump station #12 and pump station #13 on line
CleanedolVwater separatorilat the Corp Yard end etthe Lendflll
Claimed aqua swirl at Crown Perk
Performed utility locates as requested; Inspected CSO sites
Worked on pump station maintenance most or'the month
.
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f~!Uft~j~fWlfifliffHm~~m1~lhlj~~~Wimitftft3~P!:~~ta~lLrq;m;~~AiHt)li~R'~1pUmjfljiffir;~uilifi~IHPmnrltf~uet *
:':!$nd,"_~'J'!blm:vM~al,dJN:1U."UlmmUmmti6ffi>>i'ii}lIiltitAAIJlt;m;5;OOUthYJliij~I::Ul.m:t.:;!nl11wuiWiUWllRlllGI
NPDES monthly discharge monitoring report showed no violations .
Worked with locel dischargers on pretreatment Issues .
Performed process control on Moondary treatment system .
Completed monthly 0,& M on leachate cOlleotlon and treatment systems .
Conducted CSO sampling and Inspections per new Pollution Preverillon Plan .
Performed seawall sampling; Samj:iled soli on land appllcallon field JA 1 "
Submitted 2nd qtr PALF Stormwaler. Discharge Monitoring Report to DOE & Count:.
Submitted 5 day Written spill report to DOE: DOE audited lab for accreditation .
Attended microscopy olass at Pan Insula College .
Performed annual maintenance on circular primary clarifier .
Superlnterident attended PNCWA conference In Kennlwlck, WA .
. '
"
"n,,,,,'''.'''"''',',';''''."''';'','',,''',,'. ' RI. mll8~I!I' n" '" n r.'.''"''''''''l~m
f11~P.I",':'~f:~:.t!iHr'h'r~l!'"I!Jl:_q$:m':!"t!;,~"'~~m-~'. " 1. . ~ ,~, .. :fit~~mLn,J'f~m\;ll;f~::~.m
~til~i~imrtmh:f~1lill~ I:U!jittiUgm~i~tiH~tt!'l' ';j . -' '-fitim! l" [ ;!h;~tm1ntii~iliilii2iWnm.
. Repaired blown turbo on ladder truck engine- under warranty
Annuallnspectlons completed on aerial manllfUoverheild lifting apparatus
Replaced cracked case on broom sweeper hydrostatic transmission
Started Sperky t1'uck brake upgrade ,
Replaced Ures ,on Transfer Station loader SW1917
One mechanic out on leave 8/4/08 to 11/10/08
896 Total mechanic hours billed for 7/1/08 to 9/30/08
':ri",-""",,~~mp'!~,C!.~2IiU%~,m.iJ'c~,?,I_al tr~nsl~!llKct~lon; :d, 2!J179 k_~bord~er:"I' "1''''3.!F''i<''~
~1l't::~H+Ht:;:1h:ildl.":.BE!hPln~_r.::~~:ir.ili~~w:lli " _" ;UJ.- ;m~~l~ .: ;; !.ll.i!: . l~~t..!. m!.il
l;J!l~lil!tm;iHi;;b. !~H!l1!llig!!i!immffilHi!.i~!tl.:... ~I:I' . .~ I b.., . " . :I . . r a Jnl u.. ~ .l.m'
. Repaired 32 street lights
Performed 34 service connections
Performed 509 electrical Inspections
Completed 176 utility locates
8th Streetbrldge wood pole removal (8th & Pine) replaced with fiber glass poles
.
yg~~;tm1!lmIw~illfll~~illi~jffiil~~nm~im~.~~[~1~~~mf!mt1U~m!lJ~li~~~t~H~~f~~iR~1t~ffij
. Continued budgl;lt revisions for 2009 '
, RegIonal Transfer Statlon and Blue Mounteln drop box recycling: 373.7'tons
, Tons collected: 284 recycling, 355 yard waste, 214,eardboard, and 63 glass
. JolntSolld Wesle Advisory Board meetings
. Conducted monthly safety meetIngs
. Participated In study of proposed Solid Waste rate adjustments
. Quarterly meellng with Weste Connections
!~: '" ~m':!!illilli"m '~"t1!~'!fl!lgm~l!'f!iI'llOOl' "IE~~~~' '1' .,', ~..~j~:i~:"[j;f"m!!!~g;IT!'I,;:g";;;illm!i'~
;. ~ _ ,'''' J .l~" u:;llim~~lt~gh!l~:Jllltl::):, ' .iili1 ' . ..J:l",. ;n~:m: .it.:! )!;Hr.m~:;r.':; "1:~::~": ~
..!"_ I,;lll, ,11..1:, n,..,.",IjI}......I)~.\;.uK"AI_ .....-....,.>. il:. dir:", ,",,;..u I~ '1ik'~'!:1-.~t,>.e.lW!l~h:~I~
Repaired asphalt and concrete utility cuts; Patched potholes citywide
Removed summer plants, plented fall plants, pruned trees along Waterfront Trail
Rebuilt road base at the Airport Corners Intersection - 29 tons of asphalt
Trefficcontrol for various Street malntenence activities
Performed' repairs on City Hall, tM Vern Burton, the Senior Center, erid the Pool,
Hosted District, Stete, 4th of July, and Larson tournaments. and Smoke Salmonhivl\e
Assisted with burials, ground maintenance, end equipment eervlclng at Cemetery
Turf mowing, wead eating, and fixing Irrigation systems at various parkfaclHtles
Cltywlde-mowedig raded/gravelediground/ilductediswept/app~ed herbicide
Cleaned roofs, repainted trim on restroom, fixed fence, & edded new fence at field 114
Paved Sequlm Carrie Blake Park trail (labor only) In trade for crackseal machine ~sage
Installed new windows, replaced siding, coated 1'oof, and prepped Art Center lor palilt
Beautification. Continued maintenance of plants/flowers; cl6aned tree pits
Prepping Elks tennis courts for new pickle ball courls; Set up for Concerts On The Pier
General sign, building, and keymalnienance, and'curb painting -citywide
Dead animal control citywide; Adopt a Highway and lIlegel dump trash pick up
Holiday Cleanup - 1 st, Front, Lincoln, and Rece Streets for Lebor Day
Renoveted fields 3 & 4 at Lincoln Park; Removed home run fencaafler tournaments
Assisted volunteer work party at Estuary Park and the Fine Alls Center
Swept Waterfront Trail from Edlz Hook to Morse Creek
Restroom cleaning and litter pick-up; ,Graffiti removal:Plailted new downtown'trees
Monthly crew safety meetings; Tailgate safety meetlngs,at.job sites
.
1:lwrll!~' ~ll~.~~'~""Irnl!f~''!tt,~.,:m;nng'~' 'II' - ,~_:";:mm'a::'l!i;?!I!ffi!.!,,(!"'nrF.~{;lil!';'!!j,,;:,,!t1rn
_ .::t 1 ..lUt'll~ mm:J.l~...Il.I.t!'-I"ll > _," "I""((.I'Il;l~"MU~"" .:.tl-1'~"-.l..ili.!'I""~'.""1 .~r
, 11: ~,. _Ei!~rH;~tt!J.:,.m:.llimiii!!~;Ii~W.,.~; .., . .,'::.' '. 'i:lMil,hi:dJ::ii,.l.uill:__ !.:;d_hiJh!id!!!hm:::iil:k~:
. 8th Street Bridge Replacement construction
. Planning support for Water System Plan
. Elwha Dam removal mitigation
. Elwha Treatment Plant Transformers puchase
. 16th Street Sidewalk design
. Gateway Project construction
. Stormwater Phase II progremlmplementatlon
. Private Developments construction Inspectlo'n
· Pevement Repairs construction
. Update Permit Review Process
. Eastern UGA Sewer Extension construction
· Dry Creek Bridge / Discovery Trail design
. Subdivision Reviews
· Phese I CSO Project design
. IT HVAC construction
. Olympic Discovery Trail construction
.
M -6
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City of Port Angeles
Recreation Division Activities
Third Quarter 2008
July 1 - September 30
. Day Camp
. Pre-K Play Zone
. After School Program
. Hoops
. Picklehall
. Volleyball
. Basketball
. Swing Dance
. Line Dance
. Airplane Club
. Blood Drives
. Cheerleading Program
. Daddy Daughter Dance
. Senior Games
. 55 Alive Defensive Driving Classes
. Retired Kiwanis
. Amalgamated Transit Union
. School District
. Beneficial Financial Group
. Built Green
. Cheerleading Program
. Friends of tho Pool
. Arts in Action
. IT Equipment Sale
. Lumber Traders
. Harbor Works
. High School Officials
. Council Chat
. Day Camp
. Public Works & Utilities
· State Board of Industrial Appeals
. City Clerk's Meeting
. Planning
. Olympic Roundup
. Recreation Staff Training
· Pool Staff Training
. Olympic Paddlers (Kayak group)
. Peninsula Land Trust
. After School Rec X'Press
. Recreation: Softball, Basketball meetings
. Parks, Recreation & Beautification Commission
· Clallam County - Various Meetings & Workshops
· Peninsula Trails Coalition
. Fine Arts Center
. PASC
. OBA
. SNAP
. AAU Basketball
. HR
..
N:\CCOUNCIL\ORIGlNAL\3rd Quarter 2008.doc
M -7
4tl ofJuly Parade 35 participants
. p ,A. Senior Games McTakeover Over 200 served
. Port Angeles Senior Games 260 athletes
. 37 Educational Programs 1,399 participants
. 30 Health Programs 2,334 participants
. 45 Social/Recteation Programs 10,555 participaltts
. Volunteer Hours - 5,588
. Volunteers - 376 participants
. 16 Rentals - 3,008 participants
. Quarterly Attendance 39,605
. Memberships:
City - 138
Outside City limits - 85
. Swimming Lessons - 404 students enrolled
. Water Exercise Classes
. Deep Water Aerobics - 7 classes offered per week
. Shallow Water Aerobics - 6 classes offered per week
. Shallow and Deep Combo Classes - 2 offered per week
. Water Walking Classes - 3 classes offered per week
. Friends of the Pool Meeting - August 11 tll
. Masters Swim Team Practices - 12 swimmers
. Host the 2008 Senior Games Swim Meet - 20 participants
. Staff Training
. United State Coast Guard Rescue Swimmers training
. P AHS Disabled Swim Classes - 43 students per week, 34
classes taught .
. P AHS Gids Swim Team - 42 Swimmers
. P ASC Participants - 40 members
. Grandparent's Day Swim - July 27th
. Day Camp Session 2 (June 30-July 7) - 35 kids
enrolled
o Day Camp Session 3 (July 14-25) - 35 kids enrolled
. Day Camp Session 4 (July 28-August 8)- 35 kids
enrolled
. Day Camp Session 5 (August 11-22) ~ 35 kids
enrolled
. Adventure Camp (July 21-25) - 12 kids entolled
o Family Fun Day (August 3 ) - Approx. 1000 people
. After School Program (starts Sept. 2) - 43 kids
enrolled
. Wilder Firecracker Baseball Tournament - 8 teams .
. 15 Tear Old State Babe Ruth Tournament - 8 tcams .
. Larson Invite Men's Slowpitch Tournament - 18 teams ·
. P,A.Y,B. Dick Brown Memorial 10-11-12 Year Old Baseball ·
Tournament - 24 teams ·
. Punt, Pass, And Kick Football Skills Competition- 15
participants
. . Olympic Bike Adventure - 179 riders
. Dream Playground Anniversary Picnic
. 4th of July Celebration
. Tall Ships Visit - Lady Washington, Hawaiian Chieftain,
Lynx, and Bounty
. Art in Action
. Heritage Days
. Walk for the Cure
. Concert oil the Pier - every Wednesday through September
10th
N:\CCOUNCIL\ORIGINAL\3rd Quartet' 2008.doc
Pickle Ball - 59 Participants
Softball- 213 Participatlts
Adult Co-Ed Softball- 226 participants
Fall Cooed Soccer - 132 Participants
Tennis - 202 Participants
M - 8
. . Great White Fleet
.. Peninsula Gospel Singers
. North Olympic Marathon
. Concert on the Pier Series
. Tall Ships
'. Wedding
.
.
. City Council
. Planning
. Board of Adjustments
,. Utilities Advisory Coniniittee
. Clallam County DUl Victims Panel
. Depaitmont of Revonue
. Clallam COlUlty Meetings
. Olympic Peninsula Business
. Fire Department
. Olympic Roundup
. Jazz in the Olympics
. Juan de Fuca Festival of the Arts
. Soroptimist Jet Set Spelling B
. YMCA Youth in Government
. Kiwanis
. Lion's Club Conference
. Multi Cultural Alliance
. Clallam County Historical Society
. Clallam County Bar Association
. Clallam County Planning Commission
N:\CCOUNCIL\ORIGINAL\3rd Quartel' 2008.doc
M - 9
. CITY OF PORT ANGELES-RECREATION DIVISION .
HOTEL/MOTEL GRANT REPORT
THIRD QUARTER REPORT
JULY 1-SEPTEMBER 30,2008
We, at the Port Angeles Recreation Division, have been very busy during the
third quarter of 2008 with recreational activities that have brought additional tourists to
Port Angeles. In keeping with our goal to impact tourism through the promotion and
hosting of recreational events, we respectfully submit our Third Quarter Report.
During the third quarter of 2008, Hotel/Motel Grant Funds helped make possible
. one softball tournament, three baseball tournaments, and the Olympic Bike Adventure.
The Larson Invitational, held July 19-20, had eighteen men's slowpitch teams
participate, including 12 teams from out of town.
The first baseball tournament, held July 4-6, was for 16-18 year old teams, and
had seven out-of-town teams participate.
We were able to secure and coordinate the 15-Year-Old State Babe Ruth
tournament. Seven teams from out of town were here for the 4-day event.
The third baseball tournament was the Pepsi Invitational, for 10, 11, and 12-
year-old teams on August 2-3, and attracted 20 teams from out-of-town.
The Olympic Bike Adventure, a bike ride featuring the Olympic Discovery Trail,
was held September 28th, and had 188 participants, including 60 from out-ot-town.
3rd Quarter Sports Events
.'
Date Event Total Out-Of-Town
Teams Teams
July 4-6 Firecracker Classic 6 3
(youth baseball)
... .
July 12-15 Jr.l3abe Ruth State Tournament 8 7
July 19-20 ' Larson Invitational 18 12
(adult softball)
Aug. 2-3 Pepsi Tournament 24 20
(youth baseball)
Sept. 28 Olympic Bike Adventure 188 60
(family bike ride) (participants) (participants) ,
In summary, the four events that were hosted in Port Angeles in the third quarter
attracted 40 softball and baseball teams, along with about 120 individuals, to our city
spending one, two, or three nights, and accounting tor over $100,000.QOin direct
,economic impact to the city.
.
M -10
.
.
.
OEPARTME
BUILDING 01
F COMMU
ION MON
CATEGORY JAN. FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. 2008 YTD 2007 YTD
RESIDENTIAL-NEW
MODULARlMANUFACT. 1 1 2 4
........................viiiiifj........................ .......................................... ........$52:500......... ................................. ................................. .............................. ................................ ................................ .......$105;375........ ............................... $157,875 $367,660
SINGLE FAMILY 1 3 4 2 3 1 2 16 57
.......................Viiiiifj........................ .......................................... ......$22ii;"{;9........ .......$597;246........ .......$.90.:;,.329........ .....$.242:852....... ................................ ......$460:583........ .......$297;588........ ......$343:024....... $3,070,741 $8,982,970
MUL TI-FAMIL Y 1 1
........................viiiiifj........................ .......................................... ................................ .......$249;518........ ................................. .............................. ................................. ................................ ................................ ............................... $249.518
ACCESSORIES 2 4 1 1 1 3 3 3 18 45
........................viiiiifj........................ .............$29:"89T........... ................................ .......$.i05:28Cj........ ........$28:'8'00......... ......$2'0:-1'60........ ........$.1'8:'72'0.......... ........$53:280......... ........$.7if9.1'0......... .......$78:.83'1"...... $413,872 $734,368
COMMERCIAL-NEW
RETAIL 4
.......................................................... .......................................... ................................ ................................. ................................. .............................. ................................ ................................ ................................ ............................... $3,164,660
Value
HOTEUMOTEL .......................................... ................................ ................................. .............................. ................................ ................................ ................................ ...............................
........................viiiiifj........................ .................................
OFFICE 1 1
........................viiiiifj........................ .......................................... ................................ ................................. ................................. .....$478:680....... ................................ ................................ ................................ ............................... $478,680
DRINKING/DINING 1 1 1
........................viiiiifj........................ .......................................... ................................ ................................. ........$1'0:.0'00......... .............................. ................................ ................................ ................................ ............................... $10,000 $5,000
AUTO/SERVICE 1 1 1
........................viiiiifj........................ .......................................... ......$500,''0.00........ ................................. ................................. .............................. ................................. ................................ ................................ ............................... $500,000 $25.000
INDUSTRIAL 1 1 1 3
........................viiiufj........... ............. .......................................... ................................ ........$1.5,'0'00.......... ................................. .............................. .......$6.89:'062....... ................................ ................................ ......$.17'7}'79....... $881,841
PUBLIC - NEW
SCHOOLS/HOSPS/GOVT 1 1 5
.......................'iJiiiiifj........................ .......................................... .....$1:'8'00:'000...... ................................. ................................. .............................. ................................. ................................ ................................ ............................... $1,800.000 $12.940,762
CHURCHES .......................................... ................................ ................................. ................................. .............................. ................................ ................................ ................................ ...............................
............... .........viiiufj...... ..................
.................~.~.C..~.~I!9..~.............. .......................................... ................................ ................................. ................................. .............................. ................................ ................................ ................................ ...............................
Value
REPAIR & ALT.
RESIDENTIAL 20 29 21 39 37 31 30 52 57 316 385
........................viiiufj...... .................. ...........'$'i99:.57'4............. ......$2.1'i5:0'49........ .......$189;'1.29......... .......$.29'7:667........ .....$.2.6:697'...... .......$.1'98:.599........ ......$331:'4.87'....... .......$583:256....... ......$382:164....... $2,611,622 $3,160,622
COMMERCIAL 12 21 11 8 11 10 6 10 20 109 108
.......................'iJiiiiifj........................ .............$67:880'............. .....$"1:'348:1.1.5...... ........$52:.1'97'......... .......$18.5:552........ .....$495:750....... .......$364:.988....... ........$3'1:'483......... ........$8.8:420......... ......$169:3.78....... $2 803,763 $3,630,430
PUBLIC 4 1 2 3 5 1 16 11
...... ......... .........Viiiue.......... ............. ............$574:650'............ ................................ ................................. ........$12:'150......... .............................. .......$.1'57:.000'....... ......$40'0:'3.00........ .......$328:'1'1'7"'.... .......$20':00'0........ $1,492,217 $1,877,881
.........Q.~!Y.I.Q~!.T.!9.~.L~9.Y.~...... 3 1 3 4 4 3 18 29
..............$.1':700............... ................................ .........$.1':'000........... ................................. .....$2'O2}00....... ................................ ........$3'1':100......... ......'$'108;000'....... .......$22:0'00........
Value $366,500 $245.800
BUILDING TOTALS
SLDG PERMITS 41 54 42 54 55 45 49 76 87 503 650
..........c'6'N.sf...VACO.E......... .......................................... ................................ ................................. ................................. .............................. ................................. ................................ ................................ ...............................
.......................................................... ...........J~.n~~.~............ .....~~..~~.!..~~...... .....~.~.!~.l?~!.~.!.~....... ....J~!.~~.~'.~~.~...... ....~~!.~~.~.!~.~.~..... .....~.1.!~.~~!.~~~...... ...J.~...~~.~!~.~~...... .....~.~.!~.~~I~.~~...... .....~U.~.~.!n~..... $14.836,629 $35,135.153
SLOG PERMITS FEE $13,948 $43.439 $21,403 $21,418 $25,438 $18,622 $19,910 $28,394 $24,533 $217.105 $426,295
M - 1 1
MINUTES
PLANNING COMMISSION
P0l1 Angeles, 'Vashington 98362
August 27, 2008
6:00 p.m.
.
ROLL CALL
:t\:fembers Present:
Jolm Matthews, Wemer Beier, Mike Caudill, John Smith,
Doc Reiss, Tim Boyle
Members Excused:
One vacancy
Staff Present:
Scott Johns, Nathan West Sue Roberds, Terri Pm1ch
Public Present:
James Bussell, Alma Chong
APPROVAL OF MINUTES
Review of the August 13, 2008, regular meeting minutes was continued to later in the
meeting.
PUBLIC HEARINGS
.
Chair Matthews reviewed the quasi judicial public hearing guidelines and qualifYing statements
with Commission members. All Conunissioners responded, for the record, that they had no
appearance of fairness or conflict of interest issues 'with regard to the pending public hearing
matters. Chair Matthews opened the public hearing.
Chair Matthews indicated that those who testifY must sign the "Sign In Log" mId affirm that their
testimony will be tmthfhl to the best of their knowledge.
CONDITIONAL USE PERMIT - CUP 08-03 - BUSSELL. 427 'Vest Fifth
Street: Request for an accessory residential unit (ARU) in the RS-7 Residential
Single Family zone. (Public hearing continued from August 13,2008.)
Assistant Planner Scott Johns reviewed the stat1 rep0l1 recommending approval of the
conditional use perInit 'with conditions, and responded to brief questions fi-om the Conunission.
Mr. Johns noted that the current property owner did not know that the single tamily stnlcture had
been converted without the benefit of appropriate permits. When he lem-ned of the discrepmIcy,
he applied for the necessary permits to legalize the conversion, beginning with the conditional
use permit. Chair Matthews opened the public hearing.
Jim Bussell, 175 Diamond View Drive, Port Angeles, W:4 continned that he did not
realize that the stmcture had not been legally converted ,vhen he purchased the propel1y several
years ago. The site has served as a two residency use fix at least hventy years, and he would like
to obtain the necessary permits to legalize the situation. Current plans are to separate the electric
service and upgrade the interior to maintain the units in a reasonable maImer. No e:\.ierior or .
access changes are plmmed.
M -12
.
PIC/lIllillg COlI/lllisSiOlllUillU ies
Augus, ]:. ]OOS
Page 2
There being no fi.lliher testimony, Chair IvIatthews closed the public hearing.
Commissioner Beier moved to approve the conditional use permit citing the
following comlitions, findings, amI conclusions:
Conditions:
1. Separate electrical meters are required for each d\velling unit. Addressing for each
dwelling unit shall be cleady identitled as 427 and 4271/~ West 5th Street. Address
numbers must be at least six (6) inches in height and readily visible fi'om the street and of
contrasting color ti'om their background.
2. Two (2) off-street parking spaces are required for each residential dwelling unit for a total
of four (4) spaces. Driveway and site access shall be constructed to the City's Urban
Services and Standards Guidelines.
Findings:
Based on the intonnation provided in the Conununity and Economic Development Staff
Repoli for CUP 08-03 dated August 13, 2008, including all intlmllation in the public
record tlle, comments and testimony presented during the public hearing, the Planning
Commission discussion and deliberation, and the above listed conditions of approval, the
City of Poli Angeles Planning Commission hereby tlnds that:
.
Per 17.96.050 PAMC, the Planning COllunission shall consider applications tor
conditional use permits as specified in the applicable Chapter ofthe Zoning Regulations.
The Plmming Commission may grant said permits \vhich are consistent and compatible
with the purpose of the zone in which the use is located, consistent with the
Comprehensive Plan, and not contrary to the public use and interest. In each application
the Planning Commission may impose \vhatever restrictions or conditions are considered
essential to protect the public health, safety, welfare, and to prevent depreciation of
neighboring propeliy. Conditional uses shall be evaluated to determine ifthe
characteristics ofthe intended use as related to the specitkproposed site would defeat the
purpose ofthe City's Zoning Regulations by introducing incompatible, detrimentaL or
hazardous conditions. The Planning Commission may refilse to issue a conditional use
permit if the characteristics of the intended use would defeat the purpose of the City's
zoning regulations.
2. Jim Bussell submitted a conditional use permit application tor an accessory residential
unit on July 14, 2008. The applicant owns the subject propeliy.
3. The proposed site is legally described as Lot 14, Block 185 ofthe Townsite of Port
Angeles, is located at 427 W. 5th Street and contains 7,000 square feet in area,
4. The site is zoned Residential Single Family (RS-7) and Public Buildings and Parks
(PBP).
1.
5.
The City's Comprehensive Plan was reviewed tor consi::,1ency with the proposal. The
Comprehensive Plan Land Use 1,fap designates the site as Open Space. Adjacent
designations are Low Density Residential. The site is located in the City's NOlth Central
Planning Area. The subject site is located on the north side of W. 5th St~eet east of Pine
Street. Development in the neighborhood includes predominately single family
.
M -13
Plmmillg COII/missioll .Millutes
. August 27. 200S
Page 3
residential uses. The nearest multi-family use can be found at the intersection of W. 8th
and Cedar Street, 1,500 fed n01ih ofthe site.
6. A development that is approved tIu'ough the conditional use perinit process must remain
in continual compliance with specific conditions of approval or may be revoked.
7. The site has operated as an unpermitted duplex for several years with no complaints.
\\l1en the current property O\vner "vas made aware of this fact, he chose to correct the
irregularity.
8. Site access must comply with the City's Urban Services and Standards Guidelines.
9. Notification of the proposed action and conditional use pennit application was placed in
the Peninsula Daily News on July 25,2008. Public notice was mailed to propeliy owners
within 300 feet ofthe subject propeliy on July 21, 2008. The site was posted on July 21,
2008. No comments were received as a result of the public notice period.
10. A Determination of Non-Significance was issued for tIus proposed action on AUf,'1lst G,
2008.
11. The Planning Commission conducted a public hearing on the proposal at the August 13,
2008, regular meeting.
Conclusions:
Based on the information provided in the Depmiment of Conul1unity and Economic
Development Staff Rep01i for CUP 08-03 dated August 13,2008, including all of the
information in the public record file, conullents, and testimony presented during the public
hearing, the Planning Commission's discussion, and deliberation, and the above listed conditions
of approval and listed findings, the City OfP01i Angeles Planning Commission hereby concludes
that:
1.
2.
3.
4.
5.
6.
As conditioned, the proposal is consistent with the intent ofthe Comprehensive
Plan, specifically with Land Use Element Goal A and Policy A.2 and C.2, Housing
Element Goal A and Policies A.G and E.G, and Transp0l1ation Element Policy
B.14.
The proposal is consistent with requirements for approval of a conditional use
pennit as specified in PA1vIC 17.96.050 and with PAtvIC 17.10.040 with regard to
development standards ofthe RS-7 zone for the development of Accessory
Residentiallhuts identified in 17.1O.040(A) PAJvIC.
Conversion ofthe structure to an accessory residential unit will not negatively
impact the surrounding neighborhood as no change in development is anticipated
fl:om what has existed for over 20 years.
As conditioned, the proposal is consistent \vith PAJvIC Chapter 14.40 (Parking
Ordinance).
The use is in the public interest as it allows for a variety of housing oPP01iunities,
as prescribed in the Comprehensive Plan and zOlung ordinance.
The City's responsibility under the State Environmental Policy Act in review of the
proposal has been satisfied.
7.
Commissioner Boyle seconded the motion, which passed 6 - O.
M -14
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.
.
.
.
.
Planning COIII/J/issioll.~linlltes
AllglIsl :17. 200S
Page -I
APPROVAL OF MINUTES
Following conection by Commissioner Reiss as to members present at the August 13th meeting,
Commissioner Caudill moyed to approye the August 13,2008, minutes as cOlTected. The
motion was seconded by Commissioner Boyle, and passed 6 - O.
SITE COVERi\GE LIMITATIONS - City wide: CITY OF PORT
ANGELES DEPARTMENT OF COMMUNITY & ECONOl\HC
DEVELOPMENT: Consideration of the imposition of site coverage limitations
in association with State stoflnwater management dictates.
Associate Plallner Scott Johlls presented the Department report recommending that site
coverage limitations be adopted for each zoning classification \vithin the City. The amendments
are intended to aid in compliance with state mandated stonnwater rulings. Following analysis of
existing site coverage conditions within the City of POlt A.ngeles, and review of such
development regulations of other similar municipalities within the State, staft' is prepared to
recommend amendments to each zone that will regulate the amount of impervious surf~lce that
can be developed.
A site coverage limitation of 20% to 30% above maximum lot coverage is suggested fCll.
most City zones. Additionally, RMD, RHD, and Commercial zones are likely to require higher
site coverage than RS-9 and RS-ll due to development needs. \Vith the exception of the CN and
CO zones, commercial and industrial zones are not part ofthis analysis or proposal at this time.
Proposed amendments specifically exempt pervious paving systems from site coverage
limitations. A site coverage bonus (up to 10~/o) is built into the proposed amendment for projects
in the RHD or RMD zones that can either achieve the maximum density of the respective zone,
provide aft'ordable housing under the state guidelines of aft'ordability, or for projects that can
certif~! that functioning, on site pervious paving systems are being used. :Mr. Johns provided a
visual display comparing permitted lot coverage and proposed site coverage result comparisons.
In response to Commissioner Beier, staft' responded that existing lot coverages in the
RrvID zone are much lower than expected due to the :t:1ct that many R1vID zoned propelties are
built out with single family residences rather than multiple family developments. Techniques
were discussed to encourage and achieve site coverage bonuses.
Commissioners Beier and Matthe\vs questioned whether proposed site coverage
allo\vances might be too generous. Staff stated that proposed percentages are somewhat arbitrary
but, given the City's traditional development patterns and the trend that is being set in other
municipalities surveyed, proposed thresholds appear to be a good stmting point. The
Commission continued discussion relative to potential results of a 60% site coverage threshold in
RS-7 and RS-9 residential single family zones.
Community and Economic Development Director West responded that significant staft'
time has been put to analysis of a reasonable site coverage threshold. Reference \vas made to a
table identifying comparative information fl:om other communities of similar size and relative
topography to POlt Angeles, and staft"s analysis of what an average development entails,
including driveways, sidewalks, decks, and any other impervious surface potentials.
Coinmissioners Beier and Reiss argued that staft"s proposed site coverage thresholds
appear to be excessively generous particularly given the mandates to control stormwater runon'
and given the amount of creative material options currently available on the construction market
M -15
P/clll1lillg COlllllliSSiOIl _~ll111ites
Allgllst ]7. 200S
Page 5
that result in the development of usable pervious surfaces. After lengthy discussion, it was
generally determined that 50~.o is a reasonable site coverage limitation for RS-7 and RS-9
residential single family zones (RS-7 and RS-9). Commissioners Reiss, Beier, Smith, and Boyle
agreed that 50% site coverage is very generous patiicularly given that the City's current
development pattern identifies a maximum site coverage of 52~/o. Commissioner Caudill stated
that, on general principles, he would prefer that site coverage be proposed at a higher threshold.
Engineer (City of POli Angeles) TelTY Pmich stated that the more on site water
infiltration that can be achieved, the better. The City is cUlTently under mandate to control site
runoflvolume; regulations as to what runs otl a site is fOlihcoming.
Planner Jolms reminded the Commission that deiinitions are also proposed in conjunction
with site coverage regulations and nuiher explained site coverage bonus options. If site bonus is
permitted based on an affordable housing component, that component must remain fix the life of
the project/development.
Staff responded to Commissioner Caudill that adjacent sidewalks \vithin a public right-
of-way are not counted against a private property.
The Commission began discussion as to what mechanisms could be used to ensure that if
a bonus density is given based on a mechmusm such as an affordable housing component, that
the specific component is retained for the life of the project/development. It was determined that
the wording "in perpetuity" may be too restrictive. Deiinitions change, ovvnerships change, etc.
It was deternuned that a method must be established to ensure that if a project is granted a bonus
density, that the project/development remains in compliance such that the requirement follO\vs
the line oftitle and is identified therein. Discussion regarding the merits and pitt1llls of recording
such an agreement with the title ensued but it was generally agreed that a note to title would be
the most certain method.
Attorney Heidi Greenwood participated in a general discussion with Comnussioners
regarding some of the potential pros and cons of recording a requirement that would run with the
life of a project/development.
Chair Matthews opened the public hearing. There being no one present to speak to the
matter, he then closed the public hearing. The Commission continued to discuss the matter
fi-eely with staff
Conullissioner Reiss moved that the Commission forward a favorable
recOImllendation to the City Conncll to amend the Port Angeles :Municipal Code as
outlined in the August 28, 2008, Department Report but amended to allow only 50% site
coverage for the RS-7 and RS-9 zones. The motion was seconded b)' Commissioner Beier
~md IHlssed 5 - 1, ,,1th Commissioner Caudill voting in the negative. Commissioner Caudill
noted that his only objection was that he did not agree that a notice to title should be required.
COMl\IUNICATIONS FROM THE PUBLIC
None
ST AFF REPORTS
Stafl noted that Council will conduct a public hearing on the site coverage amendment
proposal at its regular Sepember 16th meeting.
M -16
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.
.
.
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P!ml1lil/g CO/llllliSSiOI1 ,\iil/lItes
A.ugust 27. 200S
Page 6
REPORTS OF COMMISSION MEMBERS
None
ADJOURNMENT
The meeting adjourned at 8:40 p.m.
Sue Roberds, Secretary
PREPARED BY. s~ Roberds
John IvIatthews, Chair
M -17
MINUTES
PLANNING COMMISSION
P0l1 Angeles, \Vashington 98362
September 10, 2008
6:00 p.m.
.
ROLL CALL
rvIembers Present:
John :Matthews, Wemer Beier, IvIike Caudill, John Smith,
Doc Reiss, Tim Boyle
IvIembers Excused:
One vacancy
Staff Present:
Sue Roberds, Scott Johns, Heidi Greenwood
Public Present:
Paul and Sarah Cronauer, Carol Jada, Jack Hannon, Chetta
'Wallace, Nicole Hooker, Lisa Ann Don'ell, Marie and
Melissa Balducci, Eric MischIce, Ralph Timmerman
APPROVAL OF MINUTES
No minutes were presented for re,iew.
PUBLIC HEARINGS:
.
Chair Matthews indicated that those who testify must sign the "Sign hI" log and atlirm
that their testimony will be tmthful to the best of their knowledge.
SHORELINE CONDITIONAL USE PERMIT - SMA 08-02 - THE
LANDING lVIALL. 115 East Raill'Oall Avenue: Request to allow non-water-
oriented uses in the Urban-Harbor jurisdiction and water-oriented uses in the
Aquatic-Harbor jurisdiction of the P011 Angeles Harbor. located in the Central
Business District CBD zone.
Associate Planner Scott Johns reviewed the Depm1ment Repo11 recommending approval
ofthe conditional shoreline permit with conditions. :Mr. Johns responded to questions relative to
why the mall and pier uses need to remain tied as one use. The pier provides an oPP011unity to
create shoreline dependent/shoreline oriented uses without which most of the use of The Landing
mall development would not meet the intent of the City's Shoreline l\laster Program that requires
uses \vithin the shoreline area to be shoreline oriented or shoreline dependent.
Commissioner Beier asked whether parking impacts should be analyzed before a
conditional use permit is considered. Iv11'. Johns explained that it is not possible to eilectively
analyze traffic impacts prior to knowing what proposed activities m'e desired. The conditional
shoreline permit identifies that retail uses not related to the shoreline environment are proposed,
but does not specifically state what those uses are to be. CUlTently, a hair salon/spa is requested.
As time goes by, uses may change. It will be necessary to carefblly analyze each use and its
impacts on available on site pm"king prior to issuance of building permits or of occupancy .
permits during the life of the mall use. If parking is maxed out, an intended use will not be
M -18
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Plwmillg COllll/liSSiolll\1illuies
Sepielllber 10, 200S
Page 2
pennitted to occupy space on the site without alternative parking arrangements. It will be very
important for the propel1y owner to keep track of the parking issues, amount of available
parking, and to identify when to cease adding activities to the mall. Staff ,vill also keep a record
of the uses and available parking and may not be able to issue occupancy pennits if it is shown
that parking is not available to support a particular use. The currently proposed activity, a hair
salon/spa, will require significant on site parking at 3 spaces per station.
Commissioner Reiss asked if restaurant could be developed along the pier. IvIr. Johns
responded that restaurants are permitted uses within shoreline environments,
111'. Johns responded to Commissioner Matthews that the pier is not zoned for industrial
use. The entire site is located within the City's Central Business District, and as such, is zoned
commercial.
Discussion continued with regard to the limited parking given the scope of the proposed
mall development, and continued relative to the applicant's specific proposal to allmv a hair
salon/day spa within the shoreline environment. Mrs. Roberds noted that the potential number of
uses that could be contained within the structure, on the site, would be dependent on the ability
to accommodate the total parking impact of those uses. The property owner will need to limit
site occupancy to those uses that are most impOliant to his business plan and ensure that parking
is available for those uses.
Chair I\fatthews reviewed the quasi judicial public hearing guidelines and qualifying
statements. Following review ofthe aforementioned, Commissioner Beier stated that a brief ex
pm1e communication had occurred between himself and the applicant, who is a customer of the
bank that he manages. He immediately informed the applicant that he could not discuss matters
relative to The Landing until after action on the pending shoreline permit. Although M1'.
Cronauer has financial dealings with the bank that he manages, he did not believe that fllCt would
cause him to not be able to act tllirly on the matter or that there would appear to be an issue ,vith
appearance of faimess. Commissioner Beier stated that he would leave the meeting if anyone
disagreed. No commissioner objected to his remaining to act on the proceeding, nor did any
member ofthe audience object. Chair Matthe,vs opened the public hearing.
Paul Crol1auer, 806 Jlilwallkee Drive. provided a history of his renovation of The
Landing mall and noted that the mall has historically sUPP0l1ed a variety of non shoreline related
retail uses since originally constructed. He is asking for permission to continue to allow a wide
variety of undetermined uses within the structure similar to those uses permitted in other
locations ,vi thin the Central Business District. He needs to make the operation financially stable,
and a variety of uses should ensure that potential.
Mr. Cronauer explained the improvements that he has planned for the pier structure and
for the floating docks. Uses may include use by Platypus Marine or a fanner's market. The
docks have been reoriented trom north/south to east/\vest per direction of the Depmiment of
Ecology to accommodate water dependent activities in the area. He is trying to get clear
direction as to what uses are permitted in the Aquatic and Urban Harbor shoreline environments.
Jack Harmon, 404 E. Ahlvers Road, operates the water dependent ferry and transpOli
activity that is located within the Landing mall. He applauded M1'. Cronauer's eff0l1s to upgrade
and remodel the mall. As a mall tenant, neither he, nor his customers have ever been permitted
to park on mall prope11y. He asked ifthe conditional use pennit would e;.,.iend to use of the pier,
or just the mall. M1'. Johns responded that the conditional use pennit is being requested tor the
entire site.
Chetta 1Fallace. 2430 E. Ryan Avenue, noted that waste discharge fi'om the proposed
beauty salon would be to the sewer system.
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P{mUlillg COllllllissioll _Milluies
Sepielllbel' 10, 200S
Page 3
Eric Afischke. 1634 T,E 4tll Street, works at the Landing mall. He did not believe that on
site pm-king is an issue. He is working on site 8 - 10 hours a day. Parking only appears to be a
problem during the lunch and dinner hours.
Lisa Allll Dorrell, 133 Jamestown Road, Sequim, said that the Landing mall is empty.
She encouraged approval for a beauty salon.
Commissioner Reiss asked ~v1r. Cronauer \vhat the vacancy rate is at the mall, and ifthere
appears to be a parking issue. Is parking adequate for additional tenants?
JUl'. CrOllauer responded that he has never not been able to tind a parking space. The
mall has a total of 3600 squm'e feet of area that is not as yet rented. Employees can park off site
if necessary.
JHelissa Balducci, 822 South Laurel Street, said that her family has lived in this town for
45 years. A new salon potential is exciting.
There being no thrther public comments, Chair Iv1atthews closed the public pOliion ofthe
hem-ing.
Planning Jl(Uwger Sue Roberds asked if she could address some of the testimony that
had been provided. Chair Matthews agreed. She noted that each and every business in the City
is required to provide on site parking for its customers and employees by City ordinance. There
is some exception for those businesses constmcted prior to 1965 that did not then, nor do they
now, have the ability to provide parking, adequate, or otherwise. All new conunercial
construction after 1965 must address its parking impact on site and limit its occupancy to what it
can handle, parking wise. In some cases, shared pm-king arrangements can be made, but the
basic premise is that it is the business owner/operator's responsibility to contain and be
responsible for parking and traftic generated fi'om its users. It is not pennitted that business
owners/operators will require or expect their employees to park elsewhere, nor that they should
build their site to such ml ex1ent that on site parking cmmot acconmlodate the traftic impact
generated by the site use. Weare an automobile oriented society. That fact cannot be ignored.
It is disturbing that neither Iv1r. Harmon nor his employees who occupy a water dependent site
location within the mall have never been permitted to park on site or that Mr. Cronauer might
expect the sUlTounding commercial area to provide parking for his employees. IvIr. Cronauer
responded that a large area of the 1\1all remains vacant of tenants. Parking for the site was not
calculated on the footprint of the 1\11all, but rather, on areas within the mall that were designated
for use. The usable area has been increased, while the footprint has not, by remTangement and/or
by eliminating previously open space areas.
Staft" s recommendation of support of the proposed non water related, non water
dependent uses within the 1v1all is based largely on the analysis that the new decking/dock and
pier will provide additional shoreline public access areas that are required under the City's
Shoreline Master Program. Those additional areas should otIset the permissibility of activities
within the mall stmcture for uses not necessarily permitted under the current 1v1aster Program in
the Urbml Harbor environment, e.g., personal service uses. The applicant stated that he has
considered industrial uses (Wes1pOlt Shipyard or Platypus 'Marine) tor the pier. Industrial uses
are not permitted in the commercial zone. The pier is located in the Aquatic Harbor (waterward
of ordinary high water mark) shoreline environment and uses must be those allmved under that
designation shoreline environment.
Discussion continued amongst Commission members on the testimony provided and ho\v
the site would acconunodate required parking. It was agreed that a variety of uses would provide
an opp0l1unity to bring people to the shoreline area but it was agreed that few of the uses
cUlTently within the mall are intended to be either water dependent or water related.
M - 20
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PIC/nning Commission ,\1iuutes
SepTember 10, 2005
Page .J
After lengthy discussion, and a consensus that Conmlissioner Beier moved to
reconmlend that the Depal1ment of Ecology apIll'ove the shoreline substantial develollment
conditional use permit citing the 4 conditions, 8 fmdings, and 7 conclusions noted in staff's
report as follows:
.
4.
Conditions
l. All non-water-oriented commercial uses shall be confined to the interior of the Landing
mall structure. All uses located in the Aquatic-Harborjurisdiction shall be water-oriented
uses as specified by the Shoreline 1\'faster Program. N on-water-oriented uses are
prohibited waterward of the ordinary high water mark in the Aquatic Harbor jurisdiction.
2. Prior to receiving a celiificate of occupancy for any individual business in The Landing
mall, adequate provisions ensuring that parking requirements have been met to the
satisfaction ofthe City of Port Angeles Community and Economic Development
Depat1ment and consistent with PAMC 14.40 (Parking) shall be made.
3. The adjacent pier and structure located on the pier referred to in the application shall
remain pat1 ofthe site and shall not be separated through sale to ensure that an ample mix
of water-oriented and non-water-oriented urban and aquatic environmental uses m'e
provided. Public access amenities on the pier and the e:\.1erior walk shall remain open
and available to the general public.
Conditions 1 through 9 of SMA 07-04 issued for the subject site on August 8, 2007, shall
remain in effect. Expansion ofthe floating dock can be no more than 20 feet north ofthe
existing north end ofthe dock and no more than that previously approved in SMA 07-04.
.
3.
FimlillJ!s
Based on the information provided in the September 10,2008, Staff Repo11 for SMA 08-02
including all of its attachments, comments and information presented during the public hearing,
and the Planning Commission's discussion and deliberation, the City of P011 Angeles Plalll1ing
Commission hereby finds that:
1. An application for a shoreline conditional use penuit was submitted by the Landings
Pat1nership LLC on August 6, 2008, to allow non-water-dependent uses to be included in
a stmcture located w'ithin the shoreline jurisdiction OfP011 Angeles Harbor. The site is
located within the Urban-Harbor and Aquatic-Harbor designated jurisdictions of the City
of Port Angeles' Shoreline Master Prognun.
2. In accordance with the Shoreline Management Act a conditional use may be granted if
all five of the specified criteria can be met, as well as consideration ofthe cumulative
effects of such requests has been made. These include assurances related to the proposed
project that: 1) applicable policies are maintained. 2) public use of the shoreline is not
impacted, 3) compatibility with adjacent uses can be made, 4) no adverse effects to the
shoreline lvill result, and 5) that the public interest is maintained. As conditioned, the
proposal meets the criteria specified.
Due to the site's location in the Central Business District, its orientation and physical
access to the water, and surrounding land uses, water-oriented uses are not reasonably
expected to locate inside The Landing mall building in the areas proposed for non-water-
M - 21
Planning COlI/lIlissionlVlinutes
Septe/llberlO, 200S
Page 5
.
oriented uses. The proposed non-water-oriented uses do not usurp or displace any land
currently occupied by "\-vater-oriented uses and will not interfere \vith any water-oriented
uses. The proposed non-water-oriented uses will attract new users to the site and
therefore increase public use and enjoyment of the shoreline.
4. A Determination ofN on-SignifIcance :md adoption of existing environmental documents
was issued by the City of POl1 Angeles SEP A Responsible Official for the proposal on
September 5,2008. The adopted document is a Determination of Non Significance #1201
issued for a similar project on the same property on August 1,2007.
5. A Shoreline Substantial Development penllit. SJVIA 07-04, was issued on August 8, 2007,
for e:\.1erior expansion of the building, floating dock, and repair of the pier. Expansion of
the floating dock was approved to extend the dock 20 feet north and 200 feet to the east
as the only new over-water stmcture permitted.
6. The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning Ordinance
and critical areas ordinances have been reviewed with respect to this application.
7. The site is designated Commercial on the City's Comprehensive Plan Land Use Map,
Central Business District in the City's Zoning Ordinance, and a combination of Urban-
Harbor and Aquatic Harbor in the City's Shoreline Master Program.
8.
Chapter 5 EnvirolUllental Designation :tvlatrices ofthe City's Shoreline 1\:Iaster Program
indicates non-water-oriented uses are conditional uses in the Urban-Harbor designation
and are prohibited uses in the Aquatic Harbor designation.
The City's waterfhmt trail nll1', east and west along Railroad Avenue adjacent to the
south side of the proj ect.
Conclusions
.
9.
Based on the information provided in the September 10, 2008, StafIRep0l1 for SMA 08-02
including all of its attachments, comments, and information presented during the public hearing,
the Planning Commission's discussion and deliberation, and the above listed findings, the City of
Port Angeles Planning Commission hereby concludes that:
A. The proposed project is consistent with the City's Shoreline Master Program. The site
meets the requirements of the Urban-Harbor and the Aquatic-Harbor shoreline
jurisdictions. Non-water-oriented uses are allowed by conditional use pennit in the U-H
designation and water-oriented uses are allowed by conditional use in the A-H
designation.
B. The proposed project is consistent with the City's Comprehensive Plan, and zoning
ordinance. The Comprehensive Plan designates the area as commercial, and the site is
zoned Central Business District \vhere mixed commercial uses are permitted.
C. As conditioned, the proposed uses will not be detrimental to the shoreline.
D. The proposed project will not change the shoreline environment along the City's
watertiont.
E.
As conditioned, the proposal meets the criteria for a conditional use permit as outlined in
the Environmental Designation Use Matrices.
The proposed project will not interfere with public use oflands or waters.
.
F.
M -22
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P/mlllillg COllllllissiolll\1iulltes
SepTember 10, 200S
Page 6
Q, The following adopted City regulations were reviewed in consideration ofthe
application: Comprehensive Plan Land Use Element Goal D & Policies 1 & 2, Goal E
policy 1, and Goal F & Policies 1& 2, Conservation Element Goal A, Policy 1, Goal B
and Policies 2 & 9, Goal D & Policies 1,5, & 8, and Economic Development Element
goal A, Policies 3 - 6; the City's Shoreline IvIaster Program's Urban-Harbor and Aquatic-
Harbor designations and Chapter 3, Goals A,1 & 3, R 1-6, Chapter 4 General Policies
and Regulations 1,3-5, Policies B-1 and 2, D-l, E-2, and J-2, Chapter 5, Policies D-l &
2,4,8-11, F-I-3, and Chapter 6, Policies C-l -5, and all associated regulations, See
complete te:\,i in Attachment R
Conunissioner Bo)'le seconded the motioll, which passed 6 - O.
Staff noted that, as a conditional use permit, the matter would be forwarded to the State
Depmtment of Ecology (DOE) for tinal disposition. There is a 21 day waiting period for a
response tl'om DOE in consideration of conditional use permits.
COMMUNICATIONS FROM THE PUBLIC
None
ST AFF REPORTS
Planner Johns noted that the City had submitted an A,merican Institute of Architecture
(AlA) grant for assistance in redesign of enh')'\vay and main traffic corridors vvithin the City.
REPORTS OF COMMISSION :MEMBERS
None
AD~JOURNMENT
The meeting adjourned at 8:45 p.m.
Sue Roberds, Secretary
John IvIatthews, Chair
PREPARED BY: S. Roberds
M -23
PORT ANGELES FORWARD COMMITTEE
Port Angeles, Washington
.
Meeting Minutes for September 11, 2008
Mission Statement:
To create a strong economically and culturally vibrant community
that will enhance the lives of our citizens.
CALL TO ORDER: Chair Cherie Kidd opened the meeting at 7:31 a.m.
INTRODUCTION: Chair Kidd introduced Jerry Osterman as the City's new Interim City
Manager.
ROLL CALL:
Members Present:
Staff Present:
Public Present:
Chair Cherie Kidd, Don Perry, Terry Weed, Linda Rotmark, Mike
Edwards, Terry Roth, Buck Gieseke, Mike Chapman, Willie Nelson, Terry
Smithton, Mike Edwards.
Jerry Ostelman, Sue Roberds, Scott Johns, Teresa Pierce.
Tim Boyle from the Planning Commission.
A/J1Jroval of Minutes .
D. Perry moved to accept the August 2008 minutes as presented. M. Edwards second. Minutes
approved unanimously.
Fla!! Pavilion Concept for Railroad Avenue / Artist's Renderin!! - Terrv Roth
T. Roth reported that the rendition would be forthcoming.
Time Line Development / AlA Grant -Sue Roberds for Nathan West
S. Roberds reported that the grant application was submitted by the City and that letters of support
accompanied the application. S. Johns provided background information about the grant as a
courtesy to J. Osterman and noted that the grant is separate from the Main Street Program. Chair
Kidd explained that PA Forward's goals are for improvements to be made by 2010 that will
include an international theme for the downtown and corridor. M. Edwards complimented staff
on the thorough preparation of the application. S. Johns added that Daniel Bializk of the Planning
Department and N. West did the work necessary to complete and submit the application.
"Pick Up P A" Theme Implementation
T. Roth reported that the Coho is considering providing storage for the sidewalk sweeper in the
warehouse, but room is limited. T. Smithton asked if the intent was for just the downtown area or
for the all of the city. Chair Kidd recalled that approximately 4 years ago there was a community
effort made throughout the city called "P A Pride". She emphasized that it was at no cost, built
community spirit and was highly visible. T. Roth offered the idea of a "Adopt-A-Block" type
program as a way to encourage and provide direction to groups. Discussion continued whether
this would be a one-time or ongoing project. M. Chapman explained the County's "Stash Your .
Trash" and how the County Chain Gang is available for cleaning up public property. M.
M - 24
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Port Angeles Forward Meeting Minutes
September 11, 2008
Chapman suggested that more trash cans be placed along Lincoln Street.
S. Roberds offered that the clean up effort would also benefit the citizens that live here all year
long and not just the downtown and tourism.
D. Perry asked T. Roth if there could be a unified effort by the Port Angeles Downtown
Association (PADA) to locate and maintain more trash cans in the downtown. T. Roth stated that
the P ADA does not have the funding to do so.
M. Edwards suggested that the committee streamline a list of ideas and priorities for the project.
Chair Kidd requested that committee members take the concept of "Pick Up P A" and ideas
discussed today back to their respective organizations and bring back specific feedback regarding
the issue to the October 2008 meeting.
Continuation 0(2010 Future Topics
D. Perry returned to the idea of more trash cans in the downtown and suggested that maybe
businesses could purchase advertising on the cans as a way to support the project. General
discussion continued as to the cost and type of industrial-grade receptacles that would be required
and responsibility for the removal of trash. There was no action on the issue.
S. Roberds inquired about the worn condition of the "Port Angeles Thanks You" sign located just
east of the City limits. T. Smithton reported that Jerry Austin is in charge of the project to repair
and paint the sign. Per T. Smithton, Mr. Austin is in the process of recruiting volunteers. S.
Roberds offered to assist in removing the sign to help expedite the repair process. D. Perry
responded that the work could be done without removing the sign and that new wiring for lighting
the sign at night was included in the project. S. Roberds offered her help and will contact Mr.
Austin to offer the encouragement and hope of a November 13 deadline for completion.
Miscellaneous
L. Rotmark commented on the recent negative letters to the editor in regards to the Avenue of the
People project. S. Roberds reported that Sound Community Bank will be opening in the old
Burger King location and expressed her pleasure of how the property had recently been cleaned
up. L. Rotmark reported that Habitat for Humanity is preparing to open a store on Front Street in
the previous location of Pacific Office Furniture. R. Roberds provided a brief update on Rite
Aid's plans for the area near 8th and Lincoln Streets.
Member Reports - None
Page 2 of 4
M - 25
Port Angeles Forward Meeting Minutes
September 11, 2008
New Business
T. Roth reported that he attended the Lodging Tax Advisory Committee meeting on September
10. $350,000 is available for the budget year 2009, however the total of the requests was just over
$700,000. He gave a brief outline of the applications and requested T. Pierce to provide a list of
those projects to the PA Forward membership. List will be forthcoming.
Adiournment
Meeting adjourned at 8:35 a.m.
Next Meetin!! Date:
October 9,2008 at regular starting time of7:30 a.m. in the Public Works Conference Room in
City Hall.
Minutes approved as presented on October 9, 2008.
Cherie Kidd, Chair
Teresa Pierce
Executive Communications Coordinator
Page 3 of 4
M - 26
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Port Angeles Forward Meeting Minutes
September 11, 2008
NEW AND ON-GOING ACTION ITEMS
DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE
1-12-06 Bring Council's project Chair Williams On-Going
priority list to meeting
2-9-06 Continue Discussions on Group On-Going
Housing / Jobs
3-13-2008 "2010" Theme Adopted Group On-Going
Develop time line and discuss Recommendation
AIA grant with Mike Gentry forwarded to City
6-12-2008 Nathan West Council - August 08 -
Item now pending upon
application approval.
COMPLETED ACTION ITEMS
DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE
3-9-06 Letter to City Council, Mark Madsen Completed
Planning Commission
and County regarding
Southern Cross-Route
April-May Strategic Planning Meetings Group Completed 5-11-06
2006 with Jim Haguewood
February Make recommendation to
2007 City Council regarding Group Completed 2-8-07
Harbor Plan
May 10, Determine P A Forward
2007 representative to Lodging Group Completed 5-10-2007
Tax Committee
October 11, Determination ofPUD Group Completed 10-11-07
2007 Representative
October Gather input regarding Cross- Group Completed 10-11-07
2007 Route issue
December Give Recommendation to
2007 City Council Regarding Group Completed
Cross-Town Route
Page 4 of 4
M - 27
LODGING TAX ADVISORY COMMITTEE
.
MEETING MINUTES
September 24, 2008
Vern Burton Meeting Rooms / Port Angeles, Washington
· CALL TO ORDER
Councilmember and Committee Chair Rogers called the meeting to order at 3:00 p.m.
· ROLL CALL
Voting Members Present: Councilmember & Chair Rogers, Greg Woodland, Edna Petersen,
Dennis Williams and Scott Nagel. Mr. Nagel arrived at approximately 3: 15 p.m.
Non-Voting Members Present: Rian Anderson, Pat Davis.
Non-Voting Members Absent: Victoria McDonald.
Port Angeles Forward Representative (Non-Voting) Member Present: Terry Roth.
Staff Present: Glenn Cutler, Richard Bonine, Nathan West, Yvonne Ziomkowski and Teresa
Pierce.
Public Present: Approximately 15 in audience.
· APPROVAL OF MINUTES
Motion by T. Roth to approve the Lodging Tax Advisory Committee minutes of September 10,
2008. The motion was seconded by E. Petersen and carried unanimously.
.
· LONG TERM CAPITAL PROJECTS - Finance Department
Chair Rogers, with committee agreement, requested that Item 7 on the agenda, regarding long-
term capital projects, be moved to the top of the order. Y. Ziomkowski explained the line item
on the budget was an allocation for the historical sidewalks on Laurel Street. This is part of a
debt service that corresponds with a 17 to 20 year debt. This was approved in 2006 for the 2007
and 2008 Lodging Tax budget.
· DETERMINE RECOMMENDATIONS FOR CAPTIAL PROJECTS
The Committee proceeded to further review the applications.
Regional Chamber of Commerce / Electronic Sign for Visitor Center
Summary: $17,000 requested
Electronic sign for side of visitor center to promote upcoming events with the goal of
encouraging tourists to attend or come in to the visitor center to obtain more details.
Russ Veenema of the Chamber reported that a permit had been secured for the sign. He
explained how the sign would face east and towards Lincoln Street. The intent was not to charge
for posting events on the sign. Other locations for the sign had been considered within City
limits. R. Veenema pointed out that this location would be visible from the City Pier and the
new Gateway facility and be located in an area mostly populated by tourists rather than residents. .
M -28
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LTAC Minutes
September 24, 2008
Page 2
City of Port Angeles / Olympic Discovery Trail Paving
Summary: $50,000 requested
Request is for additional funds to pave the section from the Morse Creek Trestle west towards
the Rayonier site to the already paved section. $93,000 was previously allocated from Lodging
Tax for the project. The rising cost of asphalt requires additional funds to complete the project
with asphalt. R. Bonine reported that bids had not yet been received however City Engineer
estimates are $120,000 for paving with asphalt and $75,000 for chipseal. The asphalt plant
closes on approximately November 15 for the winter. The trail is chipsealed east of the trestle
towards Sequim.
ClaUam County Historical Society / Lincoln School Project
Summary: $175,240 requested / Amount corrected to $105,240 by John Norton.
Replacement of interior floors, installation of fire suppression system, new insulated windows,
building insulation and primary electrical distribution system. Committee had no new questions.
Friends of the Field House / Field House Air Supported Structure Indoor Multi-Sport and
Events Facility
Summary: $350,000 requested
Chair Rogers reported that the City's Parks, Recreation and Beautification Commission had
voted no for the project to be located at Erickson Park. Jim Schouten added that the
Commission's motion had included encouragement for the group to consider locating the facility
near Volunteer Park. S. Nagel questioned whether the facility, without bleachers, would truly be
a tourism generator. He felt that this type of facility would require bleachers to be a full draw. J.
Schouten reported that it was uncertain in the YMCA would run the facility if it was placed at
another location besides Erickson.
Peninsula Trails Coalition / Olympic Discovery Trail- Dry Creek Bridge
Summary: $80,000 per year for two years / total of $160,000
Completion of key missing link in the Olympic Discovery Trail. The request would provide a
portion of the 50% local match for a State grant that will provide the remaining 50% funding for
the project. Funding meshes with the two-year biennial funding from the State. City Council
has approved $75,000 for the project out of the Capital Facilities Plan. Jeff Bohman offered
maps to the committee for reference and answered general questions about the project.
Olympic Coast / Art Feiro Marine Life Center
Summary: $16,000 requested
After review the request appears to be more of a request for marketing funds rather than a capital
funding request. At the September 10, 2008 meeting the project was referred to possible
marketing funding. This project is no longer considered for Capital Project funding.
M - 29
LTAC Minutes
September 24, 2008
Page 3
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Avenue of the People / Bob Stokes
Summary: $40,000 requested
Request is for the second phase of the project that includes the continuation of 10 more outdoor
sculptures on the east side of Laurel Street between Railroad Avenue and First Street. Sculptures
would have the same look as the existing set in Phase 1. Betsy Schultz was present for Bob
Stokes. B. Schultz updated the Committee on promotions Mr. Stokes has done recently
including Sunset Magazine and radio. She confirmed that the second phase would be for the east
side of Laurel Street.
Jackson's Sign Art Studio / Interpretive Signs
Summary: $18,000 requested
Six interpretive signs that will provide interesting facts about the Port Angeles Harbor and
Waterfront. Signs will be metal, mounted in concrete and resistant to vandalism. Jackson Smart
provided the Committee with a copy of a letter from the City's Planning Department. The letter
stated that the interpretive pedestals must be considered by both the City's Real Estate and
Community & Economic Development Committees prior to authorization to place on City
property. J. Smart distributed samples of the "nearly indestructible" material that would be used
for the signs. J. Smart also provided a map showing potential locations for each sign. T. Roth
offered that he could provide two volunteers to keep the signs clean.
Jackson's Sign Art Studio / International Gateway Welcome Sign
Summary: $11,175 requested
Total cost ofproject is $14,825. Donations have been secured for the difference and Blackball
Transport (MY Coho) has donated the use of their exterior wall for placement of the sign.
The same letter from the City's Planning Department stated that the City's sign ordinance would
permit the display to be mounted on the Coho Ferry warehouse and that since it is likened to a
mural, it would be exempt from signage regulations. J. Smart provided samples of the material
that would be used for the mural. S. Nagel asked for clarification on the cost oflabor,
installation and copyright fees.
.
Discussion turned to whether there was, or if there were plans for, an overall signage plan for the
downtown with the suggestion that the image in the proposed International Gateway Welcome
Sign could be used for other purposes. Chair Rogers suggested that this could be a starting point
for developing a "theme" for the downtown and the entire city. R. Veenema added that this
design would be a good fit for the Waterfront Promenade Project. S. Nagel emphasized the need
for an overall sign plan involving the City, the Chamber of Commerce and the Port Angeles
Downtown Association (P ADA) and he would favor that an overall plan be determined first.
· SELECTION PROCESS
Because of the number of projects, Chair Rogers suggested that the Committee go through an
initial process of elimination before making fmal decisions. P. Davis reminded the Committee
thatthey are not required to spend all or any of the money.
.
M - 30
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LTAC Minutes
September 24, 2008
Page 4
City of Port Angeles I Olympic Discovery Trail Paving
Committee Consensus: Move project forward for consideration.
Clal/am County Historical Society I Lincoln School Project
Committee's opinion was that it would be more appropriate for Lodging Tax funds to be spent
on projects such museum displays rather than the items listed in the application.
Committee Consensus: Project not moved forward.
Friends of the Field House I Field House Air Supported Structure Indoor Multi-Sport and
Events Facility
Committee discussion indicated general support for an indoor sport facility, but with so many
variables with this particular project not yet specified (such as a site location, bleacher capacity
for spectators, managing agency and various permitting requirements) consensus was that
recommending funding for the project now was not appropriate.
Committee Consensus: Project not moved forward.
Regional Chamber of Commerce I Electronic Sign for Visitor Center
R. Veenema withdrew the application to allow more funding to be available for other projects.
Application withdrawn.
Peninsula Trails Coalition I Olympic Discovery Trail - Dry Creek Bridge
. Committee Consensus: Move project forward for consideration.
Avenue of the People I Bob Stokes
Committee discussed whether other art and artists should have an opportunity and if it was too
early to determine the benefits of Phase 1. Committee was undecided but then agreed to
move the project forward for now.
Jackson's Sign Art Studio I Interpretive Signs
T. Roth reported that both PA Forward and the PADA favored this project. Committee
Consensus: Move project forward for consideration.
Jackson's Sign Art Studio I International Gateway Welcome Sign
T. Roth reported that both P A Forward and the P ADA favored this project. Committee was
undecided but then agreed to move the project forward for now.
Discussion continued ifprojects meet the "heads in beds" criteria and what types of
things/projects really bring people to the area.
The Committee then made final recommendations as follows:
City of Port Angeles I Olympic Discovery Trail Paving
Since the project could be completed with funds already allocated from the 2008 budget using
the chip seal process - the project eliminated from further consideration.
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M - 31
L T AC Minutes
September 24, 2008
Page 5
.
Peninsula Trails Coalition / Olympic Discovery Trail- Dry Creek Bridge
D. Williams moved to fund this project for 2009 in the amount of $160,000. G. Woodland
second. Motion passed unanimously.
Jackson's Sign Art Studio / Interpretive Signs
G. Woodland moved to fund this project for 2009 in the amount of $18,000. S. Nagel
seconded. Motion passed unanimously.
Jackson's Sign Art Studio / International Gateway Welcome Sign
There was brief discussion as to how the sign reflects the same historical theme as other murals
already on display in the downtown area. Chair Rogers said she would support this project as it
welcomes ferry foot and vehicle passengers. S. Nagel stated again his preference for an overall
sign plan. E. Petersen added that tourists like to have their picture taken in front of a sign that
has the location included on it. D. Williams also added that the sign helps direct people. E.
Petersen moved to fund this project for 2009 in the amount of $11,175. Chair Rogers
seconded. Motion passed unanimously.
S. Nagel asked the Committee to consider allocating more Lodging Tax Funds for marketing in
2009. D. Williams and G. Woodland concurred that predictions for tourism in 2009 will be flat
and that Lodging Tax Revenues might actually decrease. P. Davis suggested that the Committee
consider rolling over funds for consideration in future budgets. Motion made by E. Petersen to .
use remaining funds for capital projects for future purposes. D. Williams seconded.
Motion passed unanimously.
Due to time constraints it was determined to table discussion of the Marketing Proposal by the
Chamber of Commerce and the establishment of a Budget for Events to the next meeting.
· NEXT MEETING
Next meeting scheduled for Tuesday, October 7, 2008 at 3:00 p.m. in the Vern Burton
Meeting Rooms.
· ADJOURNMENT
The meeting was adjourned at 4:58 pm.
Minutes approved as presented on October 7, 2008.
Karen Rogers, Chair
Teresa Pierce
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M - 32
WASHINGTON STATE MAIN STREET PROGRAM
LOCAL PROGRAM MANAGER'S QUARTERLY REPORT
. The local Downtown Revitalization program manager must submit a quarterly report to the state program by the 5th of
January. April, July, and October for the previous three months. This is required for all Main Street™ organizations in
the state of Washington. The manager should attach two copies of materials that further profile activities that the local
program has accomplished during the reporting period.
Manager's Name: Barbara Frederick CitY: Port Angeles
Current date: October 3, 2008 Months &, year that this report covers: July, August, Sept. 2008
ORGANIZA liON
· If any of your officers or board members have changed, please attach an update for our mail/phone list (name,
position, address, phone) or list below:
Charlie Smith resigned from the board and as chair of the Design Committee. He is still active on certain projects.
. Current number of board members: 12
.
Current number of active committee members. Do not include yourself in the count:
Promotion: _4_ Design: _6 Economic Restructuring: 5
Other (.organization 3 ): Other ( . ):
Current number of volunteers: (USE NEW STAT SHEET TO REPORT - SEE A TT ACHED)
I
I.,
· Number of volunteer hours dedicated to program activity support this quarter: (USE NEW STAT SHEET TO
REPORT - SEE ATTACHED)
· Are you working on updating or creating any new organizational materials? If so, please describe below or attach if
complete (i.e., bylaws, evaluations, volunteer applications, grant proposals, brochures, newsletters, logos):
The business Directory is always being updated.
Work is continuing to update the membership brochure
· Describe significant outreach activities conducted recently to build relationships with other organizations (i.e.,
presentations, meetings, correspondence, joint projects):
We are working with the PA Regional Chamber of Commerce to acquire the Trolley. It is a vehicle that the two of us
along with the city and Clallaril Transit purchased 20 some years ago. Transit sold it to the city and they are now
offering it to us.
We distributed "Welcome" Signs to businesses for the Senior Center for their senior games, and for Strait Thunder
Hydroplane races. "
",
PROMOTION
.
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M - 33
.
Give a synopsis of promotional activities just completed. Include name of event or activity, total cost, source(s) of
funds, a short description of the event or activity, and an evaluation ofits success. Also attach copies of brochures,
posters, etc. connected to the event:
.
A. Parade - On the Fourth of July we had about 20 businesses participate in a P ADA entry. As a group we took up
about half a lock when stretched from end to end. At each announcers station (3) they commented on each business
and downtown as a whole. We had a great time and the show of unity said a whole lot to the community. We had a
couple of cars, people handing out doughnut samples, necklaces, candy, coupons and all kinds of fun stuff. Those
who participated are also making their plans for next year.
B. Merchants In Action - Our sidewalk sale that coincides with Arts In Action a crafts fair and sand sculpture
contest.
C. Chalk the Walks - July 23 A chalk art event that drew (pun intended) people from the pier to the middle of
downtown. We had about 8 people in the adult/family categories, which we consider to be great for the first event3.
We also brought in a professional from Victoria. We paid the professional his fee, and he also did a chalk drawing at
Arts In Action and they covered the expense of his hotel. Boxes were put next to each completed picture for people's
choice voting. It was a quarter a vote. Not much was generated from this part, but we dido't sign it properly either.
First Federal sponsored the children's portion, on the sidewalk next to the bank. They had over 100 kids, over a 2 day
period drawing. They gave the kids chalk, goodies and prizes. We are exploring ways to expand the contest and
volunteers for the event.
D. Labor Day Sidewalk Sale August 28,29,30,31, Sept. 1
.
. Highlight other promotional activities in the planning stage, include dates if known:
A coloring contest to coincide with the Dungeness Crab and Seafood festival Oct. 11 & 12. The prizes will be gift
certificates for seafood at several restaurants and the Crab Festival.
Trick or Treat Oct. 31
Christ:Q1as Tree lighting Nov. 29
Christmas open house Dec. 5 & 6
,
. Attach key media releases or articles written about your program/projects during the reporting period.
.
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DESIGN
· Describe any significant design activities not included in "statistics" (assistance with sign ordinances, design review,
workshops, contests, historic district formation, building surveys, clean-up days, etc.). If the activity is complete and
. has resulted in a written product, please attach:
A. Art on the Town/Avenue of the People opening- August 9th It rained harder that day than it rains in November!
The opening was in conjunction with the annual Heritage Days celebration which included the Farmer's Market and a
car show. At one point we were so bored and wet that we went to Bay Variety and bought rubber ducks so we could
race them down the river that formed in the gutter. It was great fun. The rain stopped and the clouds parted in time for
the unveiling of 'the avenue" as it has come to be called. There were at least a hundred people for the unveiling. After
the welcome from the Mayor and our board president, Richard Stephens and I were emcees and read the story of each
sculpture as the person who posed for each one took the cover off. We have received statewide media coverage for
them, and the whole art movement downtown as well.
B.
ECONOMIC RESTRUCTURING
· Current number of businesses in the project area: _198
· Current number of employees in downtown: _1578
Source: Business Directory
Source:
· Retail Sales:
_4 %.up_% up/down :from previous quarter Source:
_4% up_% up/down from previous year
~ Explain any efforts made in assisting individuals or groups to obtain financing for an improvement project. List
efforts to provide other business assistance and education:
"
M - 35
~~E.ARTS/RELOCATIONS/EXPAN510N5 INTO AND WITHIN THE Ca
PORT ANGELES (Start Date: 8/91)
No, Business Name
Business Tvpe
Ethnic Retraurant
Doughnut Shop
NiQht Club
Antiaues
Beauty
Gallerv/Studios
Gallery/Studios
Graohics/Signs
non-profit
.., _ ~f . If
,. ll[~
""'tStl J..i - '- n
--;- .J.~?
,1l1'ill\nl~lr
j
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Reloc. Reloc.
New Bus. Aco. into CBO within CBD Bus. Exp.
No. of
New
Empl. Comments
1
1
1
1
1
1
1
1
1
)(
)(
'gl.
l.f..
"/...
o
3
o
o
5
o
1
1
2
purchased Li Garden
MonthlYr.
M
Mer-OB
f<,5y-OB
May-OB
May-OB
May-OB
May-08
Jun-08
Jun-08
Jun-08
Al1c
J. It I r
~ ,/ (Il
..l ,
. \-' I J J
I. III \
\
I....u...t \ 1
I .1,/' A.' I
?',fAfl ~
I
420 SoHoAsian Bistro "
421 Cockadoodle Doughnuts
422 Lyres Club
423 Port Anoeles Antique Mall
424 Steppin Out Salon
425 Studio Bob
426 Art Front
427 Bailev Sions
428 Nap Land Trust
429 M d~Jr,lfMf ,I.V'lrufIllnJ
430 -r~W\?--'ih~ . I
431 I\O~V"AAI nf.l 'Pos.-t
432 It IA I 1'IV",q.( J I H i.:Ar(({..~
433 i.:-Jn=", b.... rl'""n~
434 I-'II.\~I ~I+i{) I, 0 \r"l1nihr,
435 I~ _. ..I1J tX. - AI I ,'-.v'")~ \
436 r....-...r., rt' D . ~ (I V\i II" Irf'1It ~ v...
437 r.., .-] r~ (' /?.nf.f'v ifl\f.,.^ '() t..
438 ,;...~cu "&-IP" ,A '- - "",0 'iYv - '" .0 . y:
439 t I
440
:ZlOat$lfl)~p:~'$.~~~r*~1W"WJ~1~~{~ ,?>";i>~t~:i~tW:Y~~.~~~ = ~~~ ~~~ r~~Oi{@"~ .~JI;~i ~1~i4~ ~~1~~ 1~~~.;l:
I
~~fll~~lP1~t1!f.t4~~~~P1~If-:f~~~~~~a'~"'ffl.r~~nm~~11;~"*~;,{~~1 ~~~tlQB~~f.~~~~ ~~~?i\~]; ~':I~9.5.?lf~11~"tir.~~~~~j~~'W,~~~:::B4~0:~m~
Purchased Crazy Fish
Opened basement
Part of Studio Bob
BOUQht bus. SiQn co.
moved to lamer office
r't"f\W~froW\ (jf"'1i-DWv"\
2- ~ 90 \,--)1' \nld
o t I (hi I"/tl 1 0 A .l. I./L II
~ I
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'7 ~~"~A.hl ~ () l~iWl ....~(lrt
"') \} ,
i~~'l1~~ ij~~~JtJ,~fiff:
~TO-M ~hn- Le/ti cl$-p~ ~kx.,~ 2yvrs cCiO - m~d tt~bt.lf51M~ 10 ~-tflt.. &~S' ,
ITOuqW ~ CGMp2d\l{S ~.c:d~A'.fcvStBCL \M.-if-e. h~l~b~~(~pc~Jc.?, e.f)~
b~~J _e.-tG) Gl{re, ck.t51~J ~ \M~k.R..di:d \v...v-e( iN\Vu\l-cta;c.,-fClved tt 5VJ( pp.;zcr 1JcrQ)VI :;X2:~.
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8/6/2008
BUSINESS FAILURES/RELOCA TIONS OUT OF CaD
PORT ANGELES (Start Date: 8/91 ) I
I No. of
No. Business Name Business 1Yi2e Business AQe Em-.m. Comments MonthlYr.
I ..
192 Li Garden Restaurant 8 mas I 4 sold business Jan-08
193 Crazy Fish Restaurant 4 yrs I 4 sold business Jan-08
194 Branded Clothing I 1 Went internet May-OB
195 Retroville Housewares 17yrs I 1 Moved business to Califormia May-OS
196 Relax Station Massage Therapv 2yrs I 2 Jun-08
197 Fat Daddy's Tattoo Tattoo parlor I 2 Apr-08
198 Orca Consortium I 1 Working from home Apr-08
199 Luminessence Health/Beauty 1yr I 1 Relocated out of CBD' Apr-08
200 Nail Spa I 1 Relocated our of CBD
201 '1..lA((\ttJP.A,^*-~IlA.A o~ M >7t.l A I I ~tJM...(i S I \ "'---:J/1",\,.-j. 'oA I ~ Vt Oeer::,
202 O(\--\h lDf'~+ ' I :).A +u FV..p-t? [) LL+vl FY-e-e... I~i~ L I [). ./ rinu .hf .~~ -(~I(")(";('t1
,,<:::..y vr
203 'Aw\ {-r~l:f Ll rrAl I1m't1 h'1 . I I
204 -Te.w~ ..orrl I ICoV\ I f'\/'"\ I ('?\
205 knk:o nf'.\ \'1 h~i \\' v--e o\;;..--r 1 v- dff\ f- I \ 0 ) Icrft.!"'! <L '"~ lLh wd/l\Drico Ivd'_ ~ ". :5
206 I I ,
207 I
208 I .
209 I
210 I
21fo~1sliJit't:otii$'*~~~~~1$;~~~:f~i~~~Th~ ~~~~~~~~~~~~~~+~ ~1tt~~t.~:~~~~t]:gf~~ ~~$ff~1~~: i~~~~~~~.~~~~f~~~~~?;~~~;~~~~'~t%~~~~~~)~~f;~?1:; .:';~~%1.g~t~~~~~f;ji:-~:
[ i
~~~N'~}11~m~e~T~~~~~~\\~"~k~~~'61~~~~1~:?k~~~~~~rt~~if~~;;f:~~Jtj@;:!!~~n~ ~~i8$'Wl tf~~m~f!~~f~ft~:.~~~~~1~\l~t~~JEH?f}~~~~~~~~A~~~;;~.tf. t5:~f{~~~?~;i~:~S~~1~
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8/6/2008
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Page 1 of 1
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258 '
f,2(t!J.Qi$Y~'ttQl8Jli,;!!'." ~... '"
No.
BUSINESS/BUILDING INTERIOR AND EXTERIOR RENa-ON PROJECTS
PORT ANGELES Start Date: 8/91) 'I
I
Proiect DescriDtion
I
Repairs/R.eplacements Int.
Interior Upqrades
Interior R~modeJ
Repair Wi;lter Damage
Interior R~hab
Interior/E~erior Remodel
Interior R~hab
Exterior paint
IF ~,+e vie+, r 'Pd-v1.r
E.v ~rr~ {;-\ y 'P_-l ro-
- I;{- I' . ..... L.
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""~~"~.' ',.- :,.;4~lr~~; ~~~~~{,,:;~;d,,;;~~.,~~~, ~~.~~~$8'6150QN ~~~_t
Business or BJdo. Common Name,
Dollars Invested
MonthlYr.
Cornerhouse
Thai Peppers
Steppin Out Salon
NW Fudge and Confections
Art Front
Cockadoodle DouQhnuts
Lyre's Club
Captain T's
l~r HN\ "5i kR- t v-- 0.1 ""-"
In I .I1\.i ()ic.. c""7b:HMiFv.;s
1L8t+l\M IV\- \ LLC.
I
$20,000>'<
$1,500 Jan-OB
$30,000 Feb-08
$1,000 Mar-OB
$2,500 Apr-08
$10,000 Mav-08
$20,000 May.,08
$1,500 Jun-08
,:J. ,f1f)n \n.Ac 1
it, .2t'f>OO I tlluJ
~l i'irn DrJn Irtu~u-~-l-
-,
i
~~flQwIQT~Ji~~~~~~fi,~~~~~~,~~. ,,~,_< .':"..:_~_ ".,~t~~$1I\8~3.8~;J9~~'~1~~1W$.-~~1
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8/6/2008
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PUBLIC INVESTMENT I
PORT ANGELES (Start Date: 8/91) .1
I Source of Funds No. of New
No. Public Entitv Proiect Descriotion (streetscanes. relocations etc.. .) Dollars Invested Fed .IState/Local Emol. to DT MonthlYr.
I
41 City Gateway I $2,000,000 'Mar...()8
42 City Water main/sidewalk I $150,000 Mar-OB
43 City Water main/sideWalk I $500,000 Jun-08
44 City Gateway I $1,360,000 Jun-08
45 !e i-h 1 lr? ., .IA. 0.1 I I I lIT':~l.rY)O ,\f>.r.fS
46 \ I I
47 , I
48 I
49 I
50 ~
;~~C)$.l:s'"~19@~ ~~1-~1r~~"'f~~i;1~~~~~~..~!;;. ""1ft;Jn"~~4fj ~~~l'4.~o;1:0:110'Qt -~ ~'lf~~ ~~-
.. '. '.- ~ .
. - -. ,,_ ".. 0-. ~.,,'~f
~-,.' ... ':'..ti - ~.
". ....K.." .~.. ," "..<..., .' .. ,~,. .~ , ..-.-.
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" .- ,'.,.,,....'jJO ," .~~*...,\. "'~. _:.Ii.... ~ -:::.ij;:.(;.<~..~.fil":~ .4,_~
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8/6/2008
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September 24, 2008
. Ms. Becky Upton, MNa.C
CityClerk
City of Port Angeles
P.O. Box 1150
. Port Angeles, WA 98362
Dear Becky:
Congratulations on achieving your Master Municipal Clerk designation from the
International Institute of Municipal Clerks (IIMC)! I want you to know, on behalf
of the Washington Municipal Clerks Association, how proud we are of your
achievement. Education and professionali~m are the cornerstones of our .
organization and we take great pride in accomplishments such as yours'.
The City of Port Angeles is to be commended for their support of your
educational endeavors and your involvement with WMCA. Professional
advancement of municipal clerks serves to enhance the quality of local
". government and I know your efforts are appreciated by your elected officials
andcity staff.
Thank you again for your dedication and commitment to our profession and to
our organization. .
. Sincerely,
vUi'
Ali Spietz, CMC
President, Washington Municipal Clerks Association
City Clerk, City of Mercer Island, WA
cc: Mayor Gary Braun
Jerry Osterman, Interim City Manager
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www.wmcaclerks.org
M -40
EXECUTIVE SESSION
Date: 0 J- ;Z/
-----
Expected length of session: I ~
Is action expected following the session:A
Reason for Executive Session:
To consider matters affecting national security.
To consider the selection of a site or the acquisition of real estate by lease or purchase when
public knowledge regarding such consideration would cause a likelihood of increased price.
_ To consider the minimum price at which real estate will be offered for sale or lease when
public knowledge regarding such consideration would cause a likelihood of decreased price.
However, final action selling or leasing public property shall be taken in a meeting open to the
public.
To review negotiations on the performance of public bid contracts when public knowledge
- . .
regarding such consideration would cause a likelihood of increased costs.
_ To consider, in the case of an export trading company, financial and commercial information
supplied by private persons to the export trading company.
_ To receive and evaluate complaints or charges brought against a public officer or employee.
However, upon the request of such officer or employee, a p~blic hearing or a meeting open to the
public shall be conducted upon such complaint or charge.
To evaluate the qualifications of an applicant for public employment or to review the
performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a
governing body of salarie~, wages, and other conditions of employment to be generally applied
within the agenc.y\sh~l1".Qccur i.n'a mt:e.ting~oIiei1. to the public, and when a governing body elects to
take final action hiring:' settini: the: salary of an individual employee or class of employees, or
discharging or disciplining an employee, that action shall be taken in a meeting open to the public.
_ To evaluate the qualifications of a candidate for appointment to elective office. However,
any interview of such candidate and final action appointing a candidate to elective office shall be in
a meeting open to the public.
__ To discuss with legal counsel representing the agency matters relating to agency enforcement
actions, or to discuss with legal counsel representing the agency litigation or potential litigation to
which the agency, the governing body, or a member acting in an official capacity is, or is likely to
become, a party, when public knowledge regarding the discussion is likely to result in an adverse.
legal or financial consequence to the agency.
Closed session under RCW 42.30.140:
_ To discuss proceedings concerned with the formal issuance of an order granting, suspending,
revoking, or denying any license, permit, or certificate to engage in any business, occupation, or
profession, or to receive a license for a sports activity or to operate any mechanical device or motor
vehicle where a license or registration is necessary; ot \ .
_ Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties
as distinguished from a matter having general effect on the public or on a class or group.
_ Matters governed by chapter 34.05 RCW, the Administrative Procedure Act.
~ Collective bargaining session with employee organization, including contract negotiations,
grievance meetings, and discussions relating to the interpretation or application of a labor agreement
or a portion of a meeting which the governing body is planning or adopting the strategy or position
to be taken by the governing body during the course of any collective bargaining, professional
negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the
negotiations or proceedings while in progress.
Time session began:
1: J 8
Was session extended by
announcement:
Ye,.S
(.~J
/0 ; 0 ?
If so, when:
Time session ended:
!:l~
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~-~~~
b~j~
City Clerk
Mayor
G:\LEGALIFonnsIEXECUTIVE SESSION- I 0- I 7-05.wpd