HomeMy WebLinkAboutAgenda Packet 10/27/2009Budget Workshop — Items for Discussion
October 27, 2009
Supplemental Attachments:
1. Organizational Charts 1 -20
2. Changes to the 2010 Budget 21
o List of Supplemental Requests 22
o Fire Engine Replacement Request 23
3. Funding of Outside Agencies 25
4. Schedule of Vehicle Replacement 26
5. List of Capital Projects & Funding
o General /Governmental 27
o Utilities /Business Type 28
6. Debt Service 29
7. Fund Balance — Citywide 30
8. Schedule of Property Taxes 31
9. Amended Lodging Tax Fund 32
10. Recreational Activities Fund 33
11. Esther Webster Fine Arts Center 36
12. Personnel Summaries 39
Other Items - No handouts at this time
13. Water Rates
14. Unfunded Mandates
15. Economic Development Fund
16. Hearing Examiner
II. ROLL CALL:
- 7ORTANGELES CITY COUNCIL MEETING
W A S H I N G T O N . U.S.A.
I. CALL TO ORDER - SPECIAL MEETING:
Members Present:
Mayor Braun ✓
Deputy Mayor Wharton ✓
Councilmember Di Guilio ✓ ,
Councilmember Kidd
Councilmember Perry
Councilmember Rogers
Councilmember Williams 44.
Staff Present:
Manager Myers
Attorney Bloor
Clerk Hurd
G. Cutler
T. Gallagher
D. McKeen
N. West
Y. Ziomkowski
III. PLEDGE OF ALLEGIANCE:
Led by: ilica4V 4
/. °T'N
U
G: \GROUP \CLERK \FORMS \Council Roll Call.wpd
Other Staff Present:
T Pi?rce . i3. C 1a4
v
1
October 27, 2009
lormangtzeonaorainwovenoftanzaatulamyzea.vomatakcoastm,,
City of Port Angeles 2009
; Tor
Legal
Department
William Bloor
'''''OlnieRita*V
Port Angeles Citizens
Councilmember
Larry Williams
2009 E
Mayor I Councilmember Councilmember Councilmember Councilmernber
Gary Braun Dan Di Guilio ,! Cherie Kidd Don Perry Karen Rogers
2009 2011 • 2011 2011 2009
Police
Department
Teny Gallagher
Boards
Human
Resources
Bob Coons
Community A.
Economic
Development
Department
Nathan West
1PIN1
• City Manager
Kent
Myers
City Clerk
Janessa H
Finance
Department
Yvonne
Ziomkowski
4'1.1
Boards
turd
(Advisory)
I
41
Public Works
Utilities
Department
Glenn Cutler
Deputy Mayor
Betsy Wharton
2009
Fire
Department
Dan McKeeA
1
Functions
City Council
The City Council consists of the Mayor and six Council members. The Council is responsible for all
legislative actions and policy making for the City. The Council is empowered with the authority to enact
ordinances and policies to protect the rights of the citizens of the community and adopt regulations on
rates and fees for services provided to the citizens.
2
Functions
The City Manager ensures that all Council policies and directives are carried out and coordinates the
work of all City departments and employees. Duties include: providing liaison between the City Council,
advisory boards /committees, and the City staff; preparing regular and special management reports;
preparing the Council agenda and materials for Council meetings; processing citizen inquiries and service
requests; working with news media for public relations and information purposes; working with other
governmental agencies; representing the City at meetings and conferences; and serving on committees
as directed by the City Council.
The City Clerk manages the statutory provisions of the office of the City Clerk, including records
management requirements specified by State law; maintains legislative history and permanent City
documents including ordinances, resolutions, contracts, etc.; provides official City information to the
public and other agencies; is responsible for recording and preparation of City Council and other
committee minutes; monitors compliance with various regulations /tax payments; administers business
licenses; and provides administrative support to the City Manager.
Human Resources Division deals with all personnel issues, including labor relations, classification of
positions, recruitment, and testing for vacancies. The City's Self- Insurance Program is in this division and
includes workers' compensation, liability and property insurance, surety bonds, safety, and wellness
programs. These programs are funded through the Self- Insurance Internal Service Fund.
3
Functions
The Department of Community and
Economic Development is the result of a
merger between the Planning Department,
the Building Division of Public Works and the
Economic Development Division of the City
Manager's Office. Combining the Planning
and Building Division improved the permit
process by making it less confusing and
more user - friendly. Incorporation of the
Economic Development division ensures an
approach to development in the community
that provides for a balance between a
successful economic and regulatory
environment.
Community & Economic
Development
Administration
I Code Information
Land Use Reviews
Plan Documentation
Comprehensive
Planning
Regulation
Amendments
Code Information
Building Plan Checks
I. Permit Docurnentation.
Building !Inspections
Code Compliance &
Nuisance Abatement
Planning Division is responsible for reviewing planning applications and for providing land use code
information. The City's Comprehensive Plan, which determines policy and regulations governing land use
and construction developments, is overseen by Planning.
Budding Division is responsible for reviewing building permit applications for building inspections during
the various stages of construction projects. This division also documents permit approvals, as required
by law, which allows for future review when development actions are undertaken or questions of code
nonconformance arise.
Code Compliance and Nuisance Abatement are provided regarding overgrown lots, junk vehicles,
dilapidated structures, excessive trash, and violations of development ordinances such as signs, parking,
and land use.
Economic Development Division focuses an appropriate level of City attention toward business and
industry retention and expansion activities. Serving as a liaison between the City and community,
Economic Development helps promote and enhance business investment and employment opportunities
by leveraging City resources and services that can influence business and industrial development
opportunities. This can also be accomplished by collaborations with State and Federal resources, the
Clallam County EDC, Port of Port Angeles, Chamber of Commerce, Peninsula College, and other
economic development partners.
Cultural Resources Division ensures adequate protection of cultural resources. Support staff consists
of the City archaeologist, who is funded by the State for a five -year period. This division will provide
analysis and mapping of archaeological resources on the Port Angeles waterfront to assist in the
promotion of predictable developments.
4
Reprographics
Mail Services
Copy Services
Functions
Customer
.Service
Cashiering
Utility Services
Central
Switchboard
Utility Billing
Administration
fl
Budgeting
Financial
Reporting
Finance
Software
Support
_
Special
Projects
Financial
Planning &
Management
1
Accounting
Cash
Management
Accounts Payable
Payroll
Accounts Receivable
Capital Projects
Accounting
Financial
Analysis
I Information
Technology
Systems
Management
Hardware &
Software
Acquisition
Telephone
Support
Administration oversees and directs all finance functions, including budgeting, accounting, debt and
cash management, financial planning, and customer services. This division also includes finance
software support, and budget preparation and publication.
Accounting Division provides financial services including accounting, accounts payable, accounts
receivable, payroll, utility billing, general ledger, investments, capital projects accounting, and cash
management. This division provides financial and budgetary reports for all users of such information and
is responsible for the preparation of the budget and the comprehensive annual financial report.
Customer Service Division is responsible for providing centralized cashiering, meter reading, utility
billing, credit and collection, and customer service in support of the City's electric, water, wastewater,
solid waste, stormwater, and Medic I utilities. Additionally, central switchboard operations are the
responsibility of this division.
Reprographics is responsible for running the mailroom/copy center. Staffed via a contract with
Morningside, Reprographics provides assistance in running large copy jobs, delivers packages, picks up
and delivers mail to the post office, assists in preparing various mailings by folding and stuffing
envelopes, and posts the daily mail.
Information Technology includes system management, network and PC support, and hardware and
software acquisition. Telephone system support is also provided by this division. Information Technology
is funded through an Internal Service Fund.
5
Functions
Ambulance
Services
CPR /First Aid
Education
Fire
Suppression
1 Emergency
Medical
Special
Operations
J
a -
Fire
Administration
Code
Enforcement
Public
Education
Hazardous
Materials
Investigations
Department
Training
Maintenance
Volunteer
Firefigher
Support
The Fire Department provides emergency services through a combination of career and volunteer
firefighters. A staff of 24 is responsible for protecting life and property from fire, hazardous materials
incidents, natural or man -made disasters, as well as for responding to medical emergencies. Five
divisions within the Fire Department fulfill and support these responsibilities:
Administration oversees each of the department's operating divisions, conducts planning and research,
program development, public relations, recruitment, emergency management coordination, and
budgeting.
Emergency Services responds to emergency calls performing technical rescue when needed and to
protect life and property from fires. Personnel from this division are involved in extensive training and also
assist with fire and life safety inspections for local business.
Fire Prevention /Education Division attempts to prevent and reduce the impact of the variety of
emergencies to which fire department personnel potentially respond by providing fire and life safety
education to the public. In addition, the fire prevention division works with developers and contractors to
maximize life safety through the building design and construction process. The Fire Department also
works with building owners to ensure that life safety is maintained after a building is occupied.
Medic 1 Division provides both basic and advanced life support services for City residents. Medic I
personnel respond to all fire calls and special operations incidents involving injuries. The Medic I Division
also provides CPR and first aid classes designed to provide citizens with the skills necessary to help save
a life. As of October 1, 2005, this operation is included in the Enterprise Fund Section.
Training Division provides fire department personnel with the training necessary to competently and
safely respond to a broad range of emergencies. The Training Division is also responsible for vehicle and
facility maintenance.
6
Property
Managefent,
Functions
General Legal
` Services
The Legal Department is a full service law department. Our mission is to provide high quality legal
services to the City in an efficient, timely and cost effective manner for the benefit of the citizens of Port
Angeles. The Legal Department has five major functions:
Advisory: The office serves as the legal advisor to the City Manager, the City Council and all
departments and officials of the City. Staff drafts and reviews contracts, prepares legal opinions, and
compiles and presents legal research at the request of the City Manager, City Council or other public
officials, with the goal of ensuring legally sound decisions in developing and carrying out City policies.
Legislative: Preparation of ordinances, resolutions and related documents needed to carry out City
policies and City Council's decisions.
Civil Litigation: Initiate or defend lawsuits on behalf of the City.
Criminal Prosecution: The Criminal Division fairly and effectively prosecutes violations of the Port
Angeles Municipal Code in Municipal Court. Staff goes above and beyond to assist families in our
community who are navigating the legal system, providing advocacy, connecting them with community
resources, providing information about the criminal processes, and supporting them through this difficult
time.
Property Management: Provide analysis, management, and oversight of the City's various interests in
real property; participate in negotiation and closing of transactions relating to real property rights and
interests.
Staff is committed to providing the City the best professional legal service and resources available. The
Legal Department consists of the City Attorney, Sr. Assistant City Attorney, Assistant City Attorney, two
part -time administrative assistants, a para - legal, and a legal records specialist.
7
Functions
Police Administration
AMMON
■
Administrative Division is comprised of the Chief, Deputy Chief, Communications Manager, and an
Administrative Sergeant. The division is responsible for planning and research, program development,
training, recruitment, crime analysis, fiscal responsibility and budgeting. Public Relations, once
considered to be primarily a responsibility of the Administrative Division, is now recognized as a mission
shared throughout the department.
Operations Division includes all of the uniformed officers with the exception of the School Resource
Officer. Services provided include criminal investigations, emergency response, accident investigations,
traffic enforcement, narcotics enforcement, general law enforcement activities and limited animal control.
Additionally, this division includes the limited commissioned Reserve Police Officers (RPOs) and the
citizen noncommissioned police volunteers.
Investigations Division includes all of the "plain clothes" officers (detectives) and the School Resource
Officer (SRO). The division is responsible for the investigation of major crimes, drug and death
investigations, crime prevention, Crime Stoppers, and school based programs.
Records Division is responsible for the maintenance, retention and dissemination of law enforcement
records, evidence storage and disposal, found or seized property, production of departmental reports,
crime statistics, and other support services provided to the City Attorney and Prosecutor's Offices.
Records staff also provides a variety of services to citizens including fingerprinting, criminal history
searches and managing all department transcription needs.
Communications Division includes Peninsula communications (PenCom), the consolidated emergency
communications and records management center established in 1990 between the City of Port Angeles
and Clallam County. PenCom provides law enforcement and fire emergency medical communications
dispatching services on a 24 -hour basis.
8
Electrical
Engineering
Functions
Civil
'Engineering
• .Resource
!Management
Conservation
.Public Works
Administration
Streets/Parks
1
Facility Main
J I
1
■—
Water
Wastewater
Administrative
Services
I Solid Waste Collection,
Landfill and Transfer Station
Fine Arts Center
Aquatic Services
Special Events
1 Recreation/
Sports Program
Administration provides the office management and support services for the Department, including:
secretarial, centralized records, project accounting, work order controls, and base radio operations. Also,
administers basic policy planning, budget planning, preparation, and monitoring.
This division conducts strategic and long -range planning for parks and' recreation, park master planning
and facility design, land acquisition, capital facility planning, grant preparation, and staff support to the
Parks, Recreation and Beautification Commission. This division also administers contract and franchise
management.
Engineering Services Division prepares both civil and electrical studies, design standards, and plans
and specifications for construction projects. The division provides field engineering services, survey work,
computerized mapping and record - keeping services, and engineering permit functions.
Power Systems plans, directs and coordinates the strategic and long -term planning of the electric utility
including load forecasting, fiber optic and television cable systems, coordinates cost of service analyses
for five City utilities, and administers the City's conservation loan program.
9
Engineering
Design
onsI von
ublic
Works
Administration
Manage e t
7011a nn MW io n
•
o
r
Opera ions
In Partnership With the
I LT FUND
�ities :related to the provision of electric services.
10
midagainints for activities related to the provision of energy conservation programs
TRIC CONSERVATION FUND
T.
•Conservatioti
•
. • , •
In Partnership With the Community
1 1
'ATER JTILITY FUND
;v bunts for,activities related to the provision of water services.
Permitting
Planning
Design
Construction.
Public Works
Administration
Water
Administration
Distribution
1 System
Operation
System
Maintenance
•
Quality Testing H
Service
Installation
Well Operation
and .
Maintenance
Collection System
Maintenance
Water Treatment
Plant
In Partnership ` With the Comrnuni
12
s fund accounts for activities related to the provision of sewer services.
En giime 17 flg
em Aices
Permitting
Planning.
.Des
Construction
In-Partnership
EWATER U'T'ILITY FUND
Public Works
Administra;tion .
ith the Comm
Wastewater
Administration
Collection
System
Maintenance
Treatment Plant
- Operation
Pretreatment
Program.
Quality Testing
13
inints rat
TIL'IT
FUND
ices.
LECT waste c ollection se
of solid was
elated to the provision
3 •,•,)
\_j
Planning
17,
Administration
;Storm
Maintenanee
•
ffirs hip
R UTILITY FUND
1%43 chaccaunts for activities related to construction
k1e& reduce erosion, flooding, and combined sewer overflows.
ith the
16
7:v
Fire
Admin istration
m edical_
to envy
. on of ambulance and e merg
to the p ro `' ist
es :elated City residents.
Services to
•
sln ( 3f
Equipment
n: _ artne-rship
ERVICES FUND
ifjctivifies related to the cost of maintaining and
P ity vehicles and construction equipment.
18
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TION ■-• ECHNQL.00Y FUND
oi the cost of providing information services to all City departments.
iI
(11/
iltak)PogIt *hIb 19A,Ti
Stoppoot INI,d1a0
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With the omin
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r
)er,Iterr.
19
•
; )
•
Band accounts . for the payment of all City insurance premiums
and claims for which each department is charged.
- NSURANCE FUND
,
Health, Dental
Vision tosigran
Vtorkere
corn pepsetion
_
P`ropertg
t
, .
gefe141
Wellnet,s,
Program:
Employee.
ft■ssistance
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,,.....
. ,,,.. , t :,„ ,.. , ' • . II Irk 1%
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i 1
_ In Partnership , lith the Cornmuiii
20
- • •
Changes to 2010 Proposed Budget
Governmental Activities
Revenue
Fine Art Center Contributions /Donations
Fine Art Center Gain on Investment
Fine Art Center - Miscellaneous
Sales Tax - Projected Revenue Adjustment
Grant Revenue for Prosecution
Lodging Tax- Projected revenue adjustment
Youth Recreation Program - Transfer from Lodging Tax
Total Changes to Governmental Activity Revenue
Expenses
Workers' Compensation
City Manager Contingency
Lodging Tax - Transfer to Park Programs
Youth Recreation Program Events
Medical Premium Increase - 2.5% less than projected
Clallam County contract for court services
Total Changes to Governmental Activity Expense
Business Activities
Revenue
Electric BPA settlement
Solid Waste Transfer Station Disposal Charges
Water - Transfer from Water Treatment Plant
Stormwater - DOE Grant
Total Changes to Business Activity Revenue
Expenses
Solid Waste Transfer Stn - Waste Connection fees
Equipment Services - Police vehicle cost & maint
Workers' Compensation
Water Treatment Plant fund Transfer to Water Fund
Electric Power Purchase
Electric - dark fiber
Electric - NWPPA dues
Electric Conservation - retrofit 2 hybrids to 100% electric
Water - dark fiber
Medical Premium Increase - 2.5% less than projected
Total Changes to Business Activity Expenses
2010 Proposed
— Additions ` —. Deletions
65,000
50,000
225
70,000
12,000
16,000
12.000
139,0001 86.225
12,000
12,000
24,000 1
165,000
158,042
50,000
373,042 I
3,900
158,042
2,400
4.333
25,000
6,180
30,000
43,303
40,000
113,303
2010 Proposed
Additions Deletions
497,050
2.204,000
20.571
199,855 2.721.621
21
Supplemental Requests not in the Proposed Budget
Fund & Department
Description
Amount Requested
General Fund - Police
General Fund - Fire
1General Fund - Parks
Electric
Water
Wastewater
Stormwater
'Water
1Enginners - Projects
Carpet replacement
!Fire engine replacement
(Fine Art Center Support
Web -based CMMS
Web -based CMMS
Web -based CMMS
Web -based CMMS
1Seasonal Personnel
1Overtime
($38K Total CMMS cost)
23,000
432,000
30,250
9,500
9,500
9,500
9,500
34,887
20,000
22
Type of request: Capital (over $7,500) (click to reveal choices)
Title of request: Fire Engine Replacement
Department priority: 1 (ascending order; 1 = Most desired)
Department: Fire (click to reveal choices)
Staff contact: Dan McKeen Phone #: x4651
Please answer the following question completely:
Describe your request and how it relates to the city's strategic plan objectives and your department's performance
measures.
It is absolutely critical that fire engines be as reliable as possible. The Fire Department has 2 fire engines. Each of these
engines is on a 10 year replacement plan, which effectively gives them a 20 year life expectancy. The newer of our two
engines is now 10 years old and due to be shifted to "second our status, where it will be required to serve for another 10
years. The older of the two fire engines is now slated for replacement.
I Position Title
Please complete the budget section below (contact Anne Cased at x4610 for assistance with salary/benefit rates)
Salaries /Benefits
1001 ( Full -Time Employees
1002 1 Part -Time Employees
1011 Overtime
2010 I Social Security (7.65 %)
2020/30 PERS (click to select)
2040 Workers Comp
2041 1 Long -term disability
2042 1 Supplemental Life
2050 1 Medical Insurance
2080 I Uniforms
2090 I Deferred Compensation
Subtotal Salaries /Benefits
Supplies
3101 1 Office Supplies
3111 I Clothing
3160 Computer Equipment
.3180 i Furniture /Minor Equip.
3501 Small Tools /Equipment
Subtotal Supplies
2010 Supplemental Budget Request Form
For new personnel, new or expanded programs, equipment,
technology and capital (excluding CFP projects)
1 Union /Pay Range I Pay Step
S Requested
IS
$ Requested
Fund (select): 001 Division: 6020
Services
4150
4210
4310
4410
4520
4521
4522
4710
4802
4810
4901
4990
Subtotal Services
Funding Request is:
One -time (2010 only)
❑ On -going (2010 & beyond)
# of FTE 1 Expected hire date
f I
Professional Services
Communications
Travel/Training
Advertising
Equipment Replacement
Equipment Operating
Equipment Purchase
Utilities
Software Maint (licenses)
Repairs /Maintenance
Dues /Subscriptions
Misc
Capital /Other
6410 I Capital over $7,500
6510 Capital projects
Subtotal Capital /Other
$ Requested
$ Requested
432.000
23
$432.000
Please save your completed form in G:/ Exchange /Finance /Budget/Supplemental Requests — "Name of' ftequcst"
Summarize expenditures and related revenues /cost offsets
Total
Expenditures
(from budget section
on previous page)
Cost Offsets
(subtract)
Total Revenues
(subtract)
Capital Budget Year
Salaries /Benefits Supplies Services Outlay /Other Total
If this request is approved, will expenditures decrease in another account? Yes
If so, which expenditure account(s) will be reduced?
If this request is approved, will revenues increase? No
If so, which revenue account(s) will increase?
432 , 432,000
NET COST OF SUPPLEMENTAL REQUEST $432,000
Please answer the following questions completely:
What alternative solutions have been examined? (i.e. procedural changes, personnel reorganizations, etc).
This 10 year replacement schedule already reflects a procedural change that was made several years ago, when the life
span of the fire engines was increased from 8 years to 10 years. This change was enabled partially through an inter -local
agreement with Clallam County Fire District #2 which allows for the sharing of reserve apparatus. This agreement
effectively enabled the Port Angeles Fire Department to reduce our number of fire engines from 3 to 2, which resulted in
ongoing vehicle maintenance savings.
Describe specific tasks to be performed by requested position(s). Attach job description or outline of proposed job
description.
N/A
Describe (1) the benefits of funding and (2) the costs of not funding this request.
(1) Funding this request now may enable the City to save up to $35,000 in cost increases that are anticipated to take
effect early in the year.
(2) Not funding this request will delay the replacement of the first -out fire engine. This piece of equipment is subject to
extreme use conditions. The longer that this engine remains in first -out status, the less reliable it will become.
Any additional information you wish to provide?
24
Please save Four completed form in G: E xchange /.Finance/Budget`Supplemental Requests — Name of Request"
Funding of Outside Agencies
Fund & Agency
2008 2009 2010
General Fund
United Way 125,000 62,500 56,250
Multi- Cultural Community Alliance 3,000
Port Angeles Chamber of Commerce - 4th of July 2,500 2,500 2,500
Hurrican Winter Sport Educ. 2,500
Peninsula International Relations (PIRA) 2,500 2,500 2,500
Humane Society 80,000 54,000 54,000
Fine Art Center 55,000 27,500 24,750
Marine Life Center 45,000 22,500 20,250
Lodging Tax
Port Angeles Chamber of Commerce 340,000 385,000 417,900
Economic Development
Clallam Business Incubator (CBI)
Port Angeles Downtown Association (PADA)
Economic Development Council (EDC)
100,000
20,000
5,000
Electric Util Rur. Econ. Devel. Fund
Peninsula College Center of Excellence 10,000
85,000 45,000
20,000 20,000
15,000 15,000
10,000 10,000
Total $ 790,500 $ 686,500 $ 668,150
25
Summary of Vehicle Requests
2010 Proposed Budget
Department
General Fund
Police Department
Total General Fund 118,900
Other
Streets
Total Other
NEW Message Board
NEW Hydro Seeder
Total General Fund & Other 152,400
Utility Funds
Solid Waste Collection
1921 Peterbuilt Refuse Truck 1999 Packer truck 300,000
Total Utility Funds 300,000
Internal Service Funds
Equipment Services
NEW Hybrid Pool Car
SUPPLEMENTAL REQUEST
Fire Engine Replacement
Total with Supplemental Request
Replacement
Year Vehicle Type Cost
#88 Rebuild Patrol Vehicle 1999 Patrol Sedan 13,000
#48 Replace Patrol Vehicle 2001 Patrol Sedan 35,300
#46 Replace Patrol Vehicle 2001 Patrol Sedan 35,300
NEW Police Patrol Vehicle NEW Patrol Sedan 35,300
NEW
NEW
NEW
DOT requirement
Stormwater requirement
Based on the City's new Equipment Replacement Policy adopted in 2008, the Equipment Servies Fund
currently has sufficient reserves to purchase all vehicles listed above.
The police department has agreed to not exceed $115,000 in replacement costs, but the vehicle and
cost of rebuilding have not been identified.
26
20,000
13,500
33,500
Sedan 26,136
26,136
GRAND TOTAL 478,536
432,000
910,536
GOVERNMENTAL FUNDS
Budgeted 2009-2010 projects
Pro jeCi*iele :
.
Amended
Budget
2009 .
GENERAL GOVERNMENT PROJECTS
Undesignated (insurance proceeds, GF funding, SR tuna
Safety Wireless Mobile Data and Voice Radio (FD & PD)
East Entry Monument
GIS Web Capabilities
City Hall Annex Energy Conservation Improvements
NICE Program - GG0303
GENERAL GOVERNMENT
TRANSPORTATION
Unidentified Street Projects
Development of Roundabout or new signal t Lincoln St
Way-finding Signage Concept
First/Front and Race Street Nodes
International Waterfront Promenade
Ediz Hook Harbor Erosion Repair - FEMA - PK0409
Tumwater Street Retaining Wall Repair -FEMA Mitigation
Transportation Comprehensive Plan
16th Street Sidewalk ("G" St to Stevens School)
Eastern Corridor
8th Street Bridges
Dry Creek Pedestrian Bridge Ph II
Overlay Program
Peabody Street Reconstruction
Olympic Peninsula International Gateway - US9720
TRANSPORTATION
RECREATION
Estuary & Francis Street Landscaping
Fine Arts Center Entrance Improvements
City Pier Fire Suppression System
Ediz Hook West Boat Dock Repair- FEMA Mitigation
Olympic Discovery Trail Repair - FEMA - PK0509
Civic Field Upgrades (Facility Assessment)
Waterfront Trail Rip Rap Repair - FEMA - PK0609
RECREATION 1
GRAND TOTAL GOVERNMENTAL I
47
70
1
20
75
1 192 1
- I
40 15
310 175
583 433
628 33
735 368
805 115
1,021 443
1,300
I 5,422 1 1,582
FUNDING SOURCES
: 1
-'• Lifilliiei I.friEfers figrifer
'. . .^ -....,.:.,:
gjOr$,,t; Cointpb:r- Reserve frorn'PFs frif3ndges1
60§.;2.. .',::61)9 ....i,.009.i.':: ,;;.:206.
201 -
5,634 I 1,582
46
47
70
75
46 192
105
50
150
31
43
138 80
400 250
100 325
293 730 649
-
274
600
874
150
31
108
20
62
371 - I
339 922 1,020 874 1
45
100
75
220 1
500
20
50
75
250
350
60
1,305 1
30
50
150
250
860
500
1 1,840 1
3,365 1
FUNDING SOURCES
Utilities/SP
Grant ...; Reserves from GF Reerves
20i0,1;
30
30
219
307
60
586
219
752
438
1,409
2,025
50
50
1 00
75
175
30
50
150 350
20
50
75
375 350
80
15
15
31
43
(80)
(6)
30
580 350 360
150
31
108
62
351
BUSINESS TYPE FUNDS
Budgeted 2009 -2010 projects
Amended
Budget
`2009
INFORMATION TECHNOLOGY
Data Voice Equipment - 1T0506
Dedicated Emergency I.T. Generator
Replace PBX Voice System - IT0601
INFORMATION TECHNOLOGY
ELECTRIC FUND
Advanced Metering Infrastructure- Electric
BPA Demand Response and Smart Grid Programs
Cable at Plaza Mall - CL0107
Cable on Crabapple Rd - CL0108
Cable Restoration Phase II
College Substation Upgrade - CL0207
Demand Management Tier 2 Generation Program
Downtown Protective Devices- CL0107
Elwha Mitigation - CL0016
F- Street 1202 Update
Laurel Street Substation Structure - CL0507
Morse Creek Hydro SCADA System Improvements
Rayonier Transmission Line Renovation
ELECTRIC FUND
WATER FUND
Advanced Metering Infrastructure - Water/Wastewater
Bi- Annual Replacements - WT0602
Concrete Cyliner Pipe Replacement Phase II & III
CMMS - US0901
Directed Services
Dry Creek Water Settlement
McDougal Pump Station Improvements
Transfer Morse Creek Water Lines to Clallam PUD
WATER FUND
STORMWATER FUND
CMMS for Stormwater NPDES Phase 11 Permit
4th Street Stormwater Improvements
City -wide Catch Basins - DR9902
Culvert Repair
Peabody Creek at Lincoln St Culvert Rehab - DR1499
Canyon Edge & Ahlvers - DR0404
Outfalis to Streams & Marine - DR0401
STORMWATER FUND
WASTEWATER FUND
Bi- Annual Replacement Lines - WW2799
Advanced Metering
Carbon Scrubbers WWTP
Combined Sewer Overflow Phase 1
Directed Services
Dry Polymer Feeder Replacement WWTP - WW0108
EUGA
Plant Headworks Improvements - WW0305
Pump Station #3 Replacement
Septage Receiving Station WWTP
Sewer Trestle at Francis & 8th Streets
Waste Activated Sludge Thickening WWTP
WASTEWATER FUND
Total Utilities and IT
84
I 484 1
350
50
90
50
50
105
30
640 1
1
150
50
50
I 185 1 -
275
1,680
60
54
640
25
28
FUNDING SOURCES 1
From -
: Grants 'Contrib. Charges
,:2009 »2009 • 2009
1IT is funded by Allocation of costs
350
50
84
484
1
I 2,762
1 4,571 1
56
56
90
50
50
60 - 60
255 56 199
105
30
584 I
150
1
75 75
85 85
150 150
40 40
5001 - 5001
1 1
50 50
35 35
50
50
185 1
1
275
1,680
60
54
600 40
25
28
600 2,1621
600 3,915 1
2,777
500 500
100
30
170
75
200 -
1 3,8521 500 2,777
1
1,113 1,113
150
575
55
500
100
1 2,493 1
1
30
325
43
3
57
458
1 1
•
1,113
53
700
65
145
103
75
1
105
1 2,359
1 9,162
2,777
575
500
2,188
1,000
1,000
1,113
28
FUNDING SOURCES
BondsT.,. '•;Utilitjes /SP '
< Grants• 'Loans • Reserves
;2010 • ` 2010 .2010;
100
30
170
55
43
3
53
700
65
1
75
200
575
1
150
100
305 1
1
30
57
133 1
145
103
75
105
1,113 1,246 1
500 7,078 2,2591
2010 Budget for Long -Term Debt
General Obligation Bonds
Limited Tax General Obligation (LTGO):
2005 GO (W,U.G.A.) "'
2006 GO (Multi -Modal Property Acquisition)
Unlimited Tax General Obligation (UTGO):
2001 Refunding (Fire Hall /Senior Center)
2005 Refunding (Library)
Total General Obligation Bonds
(Subject to Debt Limitation)
Other Liabilities
Revenue Bonds
2001 Electric Refunding
2005 Electric Revenue & Refunding
1998 Water and Wastewater Refunding t ` 1
2009 Water and Wastewater Refunding
2003 Water and Wastewater Revenue Bond
Total Revenue Bonds
Public Works Trust Fund Loans
1992 Marine Drive Reconstruction
1992 8th and Peabody Culvert
2000 8th Street Reconstruction
1994 Watermain and Sidewalk Replacements
1995 Watermain and Sidewalk Replacements
2000 Drinking Water Reservoir Covers
2004 Watermain and Sidewalk Replacements
1991 Secondary Treatment Plant
1993 Francis SL Stormwater Reconstruction
2006 Francis St.Sewer Main Pre - Construction «1
2007 Francis St.Sewer Main Pre - Construction 62
2007 Francis St.Sewer Main Construction 61
2008 Francis St.Sewer Main Construction 62
Total PWTF Loans
Other Loans /Payables
1997 SRF Drinking Water Reservoir Covers
1998 SRF Downtown WatermaiNSidewalks
2005 IBM Installment Payment Agreement (5 YR)
2007 Solid Waste Transfer Station
2007 Solid Waste Moderate Risk Waste Facility
Total Other Loans /Payables
Total Long -Term Debt
Summary of Debt Payments by Fund
General Fund
Electric
Water
Wastewater
Solid Waste Transfer Station
Information Services
REET 61
REET k2
Properly Tax - Special Levy
Property Acquisition Debt Service Fund
3,230,000 General Fund /Utilities 08/01/2025
1,200,000 Property Acquisition Fund 03/01/2021
2,995,000 Prop. Tax - Special levy
2,345,000 Prop. Tax - Special levy
2,560,000
3,185,000
9,455,000
7,590,000
4,220,000
702,000
86,400
1,738,800
750,000
240,000
1,168,300
2,200,000
2,500,000
760,000
590,000
885,000
1,875, 000
10,000,000
463,500
1,030,000
147,205
8,398,678
364,025
(1) Funding sources are as follows: Electric 9.3 %, Water 50.8 %, Wastewater 21.8 %. and General Fund 18.1%.
(2) In 2009, the 1998 Water and Wastewater Bond of 7,490.000 was refunded with the 2009 Water and Wastewater Refunding Bond.
o
n/pal f, nteiest ,, y1013u'get,
23,530
247,090
559,474
858,597
284,180
29,441
41,494
80,427
575,000
11,006
7.10
Electric Utility
Electric Utility
WaterWastewater
Water/Wastewater
Water/Wastewater
REET 61
REET «1
REET k2
Water
Water
Water
Water
Wastewater
Wastewater
Wastewater
Wastewater
Wastewater
Wastewater
Water
Water
Information Svc
Transfer Station
Transfer Station
21,623
206,043
276,041
332,367
469,165
3,012
2,354
8,847
95,000
75,883
11/01/2012
11/01/2015
09/01/2022
09/01/2025
11/01/2024
11/01/2024
11/01/2028
07/01/2012
07/01/2012
07/01/2020
07/01/2014
07/01/2015
07/01/2020
07/01/2024
07/01/2011
07/01/2013
07/01/2011
07/01/2012
07/01/2027
07/01/2028
10/01/2018
10/01/2019
12/31/2010
10/01/2026
10/01/2026
45,153
453,133
835,515
1,190,964
753,345
32,453
43,848
89,274
670,000
86,889
2,870,000
1,170,139
130,000
11,006
75,883
880,000 350,000 35,400
1,490,000 2 59,600
+ IV
1,865,000
2,635,000
7,590,000
3,525.000
110,842
13,642
884,696
267,858
79,839
689,066
1,900.310
266,254
167,555
527,894
497,812
355,263
2,000,000
236,393
542,105
29,441
7,618,067
330,191
"3Fls ":
110,000
125,000
365,000
125,000
36,947
4,547
80,427
53,571
13,307
62,642
126,688
133,127
41,889
31,053
165,938
19,737
105,263
26,266
54,210
29,441
272,374
11,806
tP¢5slble�9tlfYt'I
rDebtfor,
2,777,000
2,188,000
1,813,000
10/19/2009 3:44 PM 29
2,217
137
8,847
2,679
798
6,891
9,502
2,663
3,351
2,639
2,489
1,776
10,000
11,820
18,161
3,012
449,675
19,490
119,465 249,465
• depends on Council approval for capital projocls
86,889
385,400
284,600
u11t
Iidi11B.' d i . �'� atu1 r Ianc�'. d a �' O1Q r it.' ..,,
ource;: ,. +F Qat�'ka�11Z009' il ticipaf rfd. test':1 1010 - et
88,950 198,950
105,983 230,983
287,800 652,800
161,108 286,108
€A46;615A06.
.1.
39,164
4,684
89,274
56,250
14,105
69,533
136,190
135,790
45,240
33,692
168,427
21,513
115,263
ffifia61,031'
136, `, y:: 89;
' 125
rJT
38,086
72,371
32,453
722,049
31,296
l �,...
••�r j�... �r�97 ^r7.���° � 94;d97�rs :' ,'158I . r .552
' 8.542.367ilit.
00.;574:
General Fund •
Fund
Fund Balance - Citywide
2008 2009 Est. 2010 Est. 2010 Fund Balance
Ending Ending Ending as a % of Months of
Balance Balance Balance Oporating Exp. Oporating Costs
4,398,023 3,833,821 3,633,821 21.46% 2.57
Special Revenue Funds
Lodging Excise Tax 464.946 224,379 16,632 3.57% 0.43
Street 666,232 640,433 497,846 30.08% 3.61
Economic Development 6,396,002 5,991,135 5,381,756 683.40% 82.01
Cultural Resources 339,863 437,284 385,715 119.06% 14.29
Real Estate Excise Tax #1 551,545 410,728 477,805 764.02% 91.68
Real Estate Excise Tax #2 333,949 160,526 196,332 219.92% 26.39
PenCom 908,312 654,984 356,165 16.28% 1.95
Criminal Justice 341,179 329,673 351,157 149.43% 17.93
Electric Utility Rural Econ, Dev, Rev. Fund 227,427 233,762 238,598 477.20% 57.26
Treatment Plant Operations & Maintenance 8,020,950 - - N/A N/A
Port Angeles Housing Rehab. 428,184 327,096 118,451 16.22% 1.95
Recreational Activities 100,795 106,962 103,618 26.28% 3.15
Drug Task Force 15,573 17.363 17,684 353.68% 42.44
Contingency Fund 250,000 250,000 250,000 N/A N/A
Community Development Grants 36,698 - N/A N/A
K -9 Program 11,669 11,991 12,237 N/A NIA
Firearms Range 16,266 23,043 28,719 700.46% 84.06
Senior Center Maintenance 58,933 60,509 61,712 N/A N/A
Waterfront Trail 33,482 35,782 36,698 N/A NIA
Total Special Revenue Funds 19,202,005 9,915,650 8,531,125 122.04% 14.64
Debt Service Funds
2001 Refunding G.O. Bond - Sr, Center /Fire Hall 125,292 130,547 134,492 34.87% 4.18
2005 Refunding G.O. Bond - Library 7,914 9,190 10,092 3.54% 0.43
2005 LTGO Bond - WUGA 255 346 343 0.14% 0.02
2006 LTGO Bond - Property Acquisition 759,221 748,103 736,308 847.41% 101.69
LID Control 138,935 138,935 138.935 N/A N/A
Total Debt Service Funds 1,031,617 1,027,121 1,020,170 101.28% 12.15
Governmental Capital Improvement Funds
Capital Improvement 712,101 489,637 548,137 N/A N/A
Property Management 114,816 96,187 76,884 N/A N/A
Lincoln Park Improvement 172,614 159,685 165,675 NIA N/A
8th Street Bridges Reconstruction 1,468.741 - N/A N/A
Total Governmental Capital Improve. Funds 2,468,272 745,509 790,696 N/A N/A
Permanent Funds
Cemetery Endowment 358,656 365,867 371,372 N/A N/A
Esther Webster Trust 576,742 650,000 504,526 225.11% 27.01
Total Permanent Funds 935,398 1,015,867 875,898 390.81% 46.90
Enterprise Funds (Cash)
Electric 6,323,439 3,650,323 1,953,832 6.21% 0.75
Electric Conservation 1,281,290 798,826 312,041 24.96% 3.00
Water 2,443,610 1,902,996 1,980,408 39.10% 4.69
Water Treatment Plant 8,235,468 8,399,233 N/A N/A
Wastewater 1 10,571,412 9,576,489 5,368,412 106.04% 12.72
Solid Waste Collection 3,441,166 3,165,200 2,898,026 83.48% 10.02
Solid Waste Transfer Station /Landfill 6,470,294 4,855,163 3,380,961 57.88% 6.95
Stormwater 424,701 389,590 942,709 135.18% 16.22
Medic I 72.725 81.413 6,739 0.45% 0.05
Total Enterprise Funds (Cash) 31,028,637 32,655,468 25,242,361 46.45% 5.57
Internal Service Funds
Equipment Services' 5,893,418 6,169,209 6,131,007 489.41% 58.73
Information Technology 7 1,293,010 1,113,443 1,055,884 116.71% 14.01
Self- Insurance 1.293.739 1.318,951 1,320,818 27.43% 3.29
Total Internal Service Funds 8,480,167 8,601,603 8,507,709 122.00% 14.64
Fiduciary
Firemen's Pension 835.576 746.238 636.656 449.17% 53.90
Total Fiduciary Funds 835,576 746,238 636,656 449.17% 53.90
TOTAL ALL FUNDS
Excludes CSO cash
2 Includes reserves for replacements
68,379,695 58,541,277 49,238,436 56.85% 6.82
30
Property Taxes
1) City's Property Tax Levies:
Regular Levy
Special Levies (Note: these are voted levies for specific purpose and limited time)
2001 Refunding (Sr. Center /Fire Hall)
2005 Refunding (Library)
2) Special Levies (Note: amount levied annually = amount of annual debt payment)
A. 2001 Refunding Levy Remaining Payments
2010 $ 385,400
2011 $ 391,400
2012 $ 166,600
Total Tax Rate per $1,000 AV $2.345
(Note: calculation of tax rate is based on current AV)
Impact on Average Homeowner
A. Based on 1% increase and use of reserves
Assessed Value of. Home
Tax Rate per $1,000 AV
Total Taxes
B. Based on 1% increase
Assessed Value of Home
Tax Rate per $1000 AV
Total Taxes
Fund Reserves = $130,547
B. 2005 Refunding Levy Remaining Payments Fund Reserves = $9,190
2010 $ 284,600
2011 $ 280,600
2012 $ 286,400
2013 $ 286,600
2014 $ 281,400
2015 $ 286,000
3) 2010 Property Tax Proposal for Consideration
* Use approximately $71 K from 2001 Refunding reserves to decrease amount of levy
Increase regular levy by 1% ($40K)
This results in overall decrease of $30K in property tax levy
2010
Property Tax Calculation 2009 Proposed Variance
Property Tax - Regular Levy $ 4,001,999 $ 4,001,999 $
Plus: 1% increase 40,020 40,020
2001 Refunding (Sr. Ctr /Fire Hall) 388,150 385,400 (2,750) Decrease in
2005 Refunding (Library) 281,050 284,600 3,550 Property Tax
Less: Use of 2001 Refunding Reserves (70,820) (70,820)
Total Taxes 4,671,199 4,641,199 (30,000
$ 250,000 $ 250,000 $
$2.345 $2.330
$586.20 $582.43
$ 250,000 $ 250,000 $
$2.345 $2.365
$586.20 $591.32
$2.330 ($0.015)
($0.015)
($3.76)
$0.020
$5.12
31
Lodging Excise Tax Fund
Summary of Revenues and Expenditures
Fund
'Lodging Excise Tax
Revenues
Taxes
Interest on Investments
Total Revenues
Department
City Manager
2009 Capital Projects and CIP include:
Interpretive Signs $18,000
International Gateway Welcome Sign 611,175
Olympic Discovery Trail - Dry Creek Bridge project 6160,000 ($80,000 in 2009 and 680,000 in 2010)
Kennmore 610,000
PADA Paint the Town $12,000
Account Number
101 -1430
498,158 493,647 484,205 436,902 470,000 (14,205)
16.325 21,114 9,000 10,354 6.261 (2,739)
1 514,483 1 514,761 1 493,205 1 447,256 I 476,261 I (16,944)1
(2.93)
(30.43)
(3.44)
Expenditures by Object
Charges for Services 1,200 900 N/A
Chamber of Commerce 353,440 336,441 385,000 385,000 417,900 32,900 8.55
Transfer to Recreational Activities Fund 25,000 30,000 40,000 40,000 52,000 12,000 30.00
Transfer to General Fund (Park Facilities Division) - 20,000 20.000 20,000 - -
Transfer to Water Fund (Sidewalk loan debt service) 17.818 17,818 20,746 20.746 20,651 (95) (0.46)
Transfer to Water Fund (Laurel St, sidewalk) 60,000 - - N/A
Transfer to CIP - - 80,000 80,000 250,000 170,000 N/A
Capital Projects/Other 14,402 40,000 29,175 51,175 - (29,175) (100.00)
Total Expenditures 471,860 425,159 574,921 596,921 760,551 185,630 32.29 1
Net Increase (Decrease)
in Fund Balance 42,623 89,602 (81,716) (149,665) (284,290)
Beginning Fund Balance 332,721 375,344 464,946 464,946 315,281
Designated for Capital Projects - - 76,000 - -
Ending Fund Balance 375,344 464,946 307,230 315,281 30,991
10/191200911'40 AM GSGROUP1ACCnaueget 10tSPECIAL REVENUE FUNOSISPECIAL REVENUE FUNDSFund 10: Lodging Excise
32
Recreational Activities Fund
Summary of Revenues and Expenditures
Fund Department
1 Recreational Activities
Public Works & Utilities
Account Number
174 -8200
Variance ` "
2010 vs.
2007 2008 2010 _ 2009 Budget
Actual Actual ' Budget : Amended,'' , :Budget . Amount • Percent
Revenues
Sports Programs 63,131 62,873 60,000 65,000 65,000 5,000 8.33
Special Events 55,399 59,781 54,000 54.000 54,000 - -
Youth Programs 49,621 60,160 59,300 59,300 59,300 -
Transfer from General Fund 182,500 147,500 190,000 176.283 170,000 (20,000) (10.53)
Transfer from Lodging Excise Tax Fund 25,000 30,000 40,000 40,000 52,000 12,000 30.00
Interest on Investments 5,604 6.798 2,000 3.447 2,632 632 31.60
Total Revenues 1 381,255 1 367,112 405,300 398,030 402,932 ' (2,368)1 (0.58)1
Expenditures by Program
Sports Programs 115,626 110,001 124,165 123,053 128,214 4,049. 3.26
Special Events 108,087 109,908 114,205 115,140 109,260 (4.945) (4.33)
Youth Programs 134,498 146,996 166,930 152,972 167,886 956 0.57
Administration 984 - - - N/A
Total Expenditures 1 359,195 I 366,905 I 405,300 391,165 I 405,360 1 60 1 0.01 1
Net Increase (Decrease)
in Fund Balance
Beginning Fund Balance
Ending Fund Balance
22,060 207 6,865 (2,428)
7 8, 528 100,588 100,795 100,795 107.660
100,588 100,795 100,795 107,660 105,232
* For 2010 additional funding for Lodging Tax Fund for Youth Program Tournaments
* For 2010 funding of $6,000 for Family Fun Day was eliminated
10/23120092:32 PM GIGROUPIACCTIBUDGETOBISPECIAL REVENUE FUNDSISPECIAL REVENUE FUNDSFund 174 Recreational Activ
33
Recreational Activities Fund
Expenditures Overview
Variance
2010 vs.
2008 -; 2009 :; 2010 2009 Budget
Code # Description Actual . Budget .. Amended. Budget, Amount:. Percent.
1000 Personnel
2% COLA increase
' 11.6% decrease in part-time employees
2000 Personnel Benefits
' PERS rate decrease from 8.12% to 5.31%
* 10% increase in AWC medical insurance
5.5% increase in AWC dental insurance
196,970 222,259 212,563 218,011 (4,248) (1.91)
68,951 78,751 73,737 77,509 (1,242) (1.58)
3000 Operating Supplies 34,907 29,790 29,790 29,790
Office & Operating Supplies $29,790 (same as 2009)
4000 Charges for Services 66,077 74,500 75,075 80,050 5,550 7.45
• Professional Services $64,900 (increase of $6,000)
- Youth Program Tournaments $12,000 (new program)
- Family Fun Day decrease of $6,000
* Communication Expenses $1,175 (increase of $50)
* Travel & Training $2,250 (same as 2009)
• Advertisements $1,923 (same as 2009)
* Copier Lease $4,902 (same as 2009)
• Printing & Binding $600 (same as 2009)
Dues & Subscriptions $3,800 (same as 2009)
Bad Debt Expense $500 (decrease of $500)
Total Department 366,905 405,300 391,165 405,360 60 0.01
10/23/20092:34 PM GIGROUPWCCTIBUDGETO8tSPECIAL REVENUE FUNDSISPECIAL REVENUE FUNDSFund 174 Recreational Activ
34
Recreational Activities Fund
Summary of Expenditures
Fund Department
I Recreational Activities Public Works & Utilities
Personnel
1001 Full Time Employees
1002 Part Time Employees
1011 Overtime Callback
2010 -991 Other Personnel Benefits
I Total Personnel
Supplies
Account Number
174 -8200
3101 Office & Operating Supplies 38,225 32,251 29,790 29,790 29,790 -
3120 Maintenance Supplies - - N/A
3125 Traffic Supplies N/A
3140 Agricultural Supplies - N/A
3150 Interfund Materials - - - - N/A
3160 Computer Equipment 2,656 - N/A
3180 Minor Equipment under 7500 5,063 - - N/A
3501 Small Tools
- N/A
I 1 Total Supplies 1 43,288 I 34,907 29,790 1 29,790 I 29,790 -
Charges & Services
4150 Professional /Contractual Services 51,690 54,374 58,900 58,900 64,900 6,000 10.19
4210 Communication Expense 440 1,244 1,125 1,300 1,175 50 4.44
4212 INET Services - - - N/A
4310 Travel & Training 444 1,026 2,250 2,250 2,250 -
4410 Ads & Legal Notices 522 674 1,923 1,923 1,923
4520 Equipment Services - - N/A
4521 Equipment Service Operating Charges N/A
4522 Equipment Purchase Charges N/A
4530 Operating Leases 838 - - - - N/A
4531 Copier Leases 4,281 4,833 4.902 4.902 4,902
4710 Utility Expenses - - - N/A
4711 Street Lighting - N/A
4802 Software /Hardware Maint N/A
4810 Maintenance & Repairs - - - - N/A
4901 Dues 2,949 3,684 3,800 3,800 3,800
4950 Taxes & Assessments - - - - N/A
4960 Printing & Binding 186 197 600 600 600 -
4990 Miscellaneous Services - - - - N/A
5777 Bad Debt Expense 1,999 45 1,000 1.400 500 (500) (50.00)
I • I, Total Charges & Services I 63,349 I 66,077 I 74,500 1 75,075 I 80,050 I 5,550 I 7.45 1
Intergovernmental
5991 Transfer Out to CIP (Streets) - - - N/A
5997 Transfer Out to Equipment Services - - N/A
• I Total Intergovernmental I - I - I - I - I - I I N/A
Capital Outlay
6410 Furniture & Equipment - - N/A
6510 Construction proiects - - - N/A
" I Total Capital Outlay I - I - I - I - I - I - I NIA
1 ' "" I Total Rec Activities Fund I 359,195 I 366,905 I 405,300 I 391,165 I 405,360 I 60 I 0.01
10123120092:31 PM G \GROUP ACCTIBUDGET081SPECIAL REVENUE FUNDSISPECIAL REVENUE FUNOSFund 174 Recreational Activ
Code Description
Variance
2009 2010 vs.
2007 ~. " 2008 ' ... . 2010 , . 2009 Budget:
Actual ., Actual Budget '•: Amended ,: '''Budget . Amount "': 'Percent
126,960 135,116 142,000 142,000 145.880 3,880 0.03
52,711 54,657 69,892 60,508 61,764 (8,128) (0.12)
10,702 7,197 10,367 10,055 10,367 -
62,185 68.951 78.751 73,737 77.509 (1.242) (0.02)
252,558 I 265,921 301,010 1 286,300 I 295,520 I (5,490) (1.83)1
35
Esther Webster Trust Fund
Summary of Revenues and Expenditures
Fund Department
'Esther Webster
Revenues
Intergovernmental /Grants
Contributions & Donations
Investment Gain (Loss)
Miscellaneous
Transfer from General Fund
Total Revenues
Expenditures by Object
Personnel
Supplies
Charges for Services
Total Expenditures
Revenue Tess Expenditures
Beginning Fund Balance
Ending Fund Balance
Less Reserved Fund Balance
Ending Unreserved Fund Balance
Public Works and Utilities
3,375
148,683
196
225
45,000
197,479 1
130,923
4,140
64,243
199,306 1
3,375 10,000 3,375
146,150 50,000 120,000
(186,366) 75,000
525 525
55,000 27,500 27,500
18,159 88,0251 226,400
135,950 145,155
3,830 7,250
69,361 71,253
209,141 1 223,658
141,521
7,415
54,880
203,816 1
(1,827) (190,982) (135,633) 22,584
769,551 767,724 576,742 576,742
767,724 576,742 441,109 599,326
(671,981) (576,742) (441,109) (599,326)
95,743
3,375
115,000
50,000
300
24,750
193,425
145,312
7,250
71,203
223,765
(30,340)
599,326
568,986
(671,981)
(102,995)
1 In 2009, The Friends of the Fine Art Center Board of Directors agreed to temporarily lower the reserved fund balance.
10/22/2009 4:40 PM 36
Account Number
652 -8600
(6,625)
65,000
50,000
(225)
(2,750)
105,400
157
(66.25)
130.00
N/A
(42.86)
(10.00)
119.74
0.11
(50) (0.07)
107 0.05 1
(G: \GROUP\ACCT\BUDGET08 \Permanent Funds1652 - E Webster)
Esther Webster Trust Fund
Expenditures Overview
1000 Personnel
' 2% COLA increase
2000 Personnel Benefits
PERS rate decrease from 8.12°1 to 5.31%
"
10% increase in AWC medical insurance
" 5.5% increase in AWC dental insurance
3000 Operating Supplies
" Office Supplies 54,050 (same as 2009)
• Computer Equipment 50 (decrease of $165)
' Gasoline 5550 (same as 2009)
4000 Charges for Services 59,351
• Professional Services 549,900 (same as 2009)
- Marketing Contract 543,050 (same as 2009)
- Professional services contracts 56,850 (same as 2009)
• Travel & Training 52,550 (same as 2009)
" Operating Rentals /Leases $926 (same as 2009)
• Communication Expenses 54,324 (decrease of 550)
3,830
Total Department 209,141
103,341 108,415
32,609 36,740
7,250 7,415
10/22/2009 5:21 PM 37
108,031 110,628 2,213 2.04
33,490 34,684 (2,056) (5.60)
7,250 0.00
' Janitorial 5350 (same as 2009)
• Building & Maintenance $2,000 (same as 2009)
Small Tools & Equipment 5300 (same as 2009)
71,253 54,880 71,203 (50) (0.07)
*Dues & Subscriptions 5400 (same as 2009)
Taxes and Assessments 53 (same as 2009)
Printing & Binding 55,600 (same as 2009)
" Utilities 55,000 (same as 2009)
" Advertising 52,500 (same as 2009)
223,658 203,816 223,765 107 0.05
[G:GROUP ACCT1BUDGET08lPermanent Funds1652 - E Webster]
Esther Webster Trust Fund
Summary of Expenditures
Fund
!Esther Webster
Department
Public Works and Utilities
Personnel
1001 Full Time Employees 100,319 103,341 108,415
1002 Part Time Employees -
1011 Overtime 1,199 - - -
2010 -50 Other Personnel Benefits 29,405 32,609 36,740 33,490 34,684
1 • I Total Personnel 130,923 1 135,950 1 145,155 1 141,521 1 145,312 1
Supplies
3101 Office & Operating Supplies 4,094 3,820 6,950 7,115 6,950
3501 Small Tools 46 10 300 300 300
1 • 1 Total Supplies 4,140 I 3,830 1 7,250 1 7,415 1 7,250 1 - 1 I
Charges for Services
4150 Professional & Contractual Services 45,596 50,260 49,900 33,500 49,900
4149 Banking Services - -
4210 Communication Expense 2,205 1,677 2,050 2,050 2,000 (50) (2.44)
4212 NET Services 2,319 2,304 2,324 2,324 2.324
4310 Travel & Training 1,210 642 2,550 2,550 2,550
4410 Advertisements 1,389 2,825 2,500 2,500 2,500
4530 Equipment Rental 239 626 500 500 500
4531 Copier Leases 21 620 426 426 426 -
4710 Utilities Expenses 4,365 4,491 5,000 5,000 5,000 -
4610 Insurance - - N/A
4810 Office Equipment M &R 294 - - N/A
4901 Association Dues & Subscriptions 122 135 400 400 400 -
4950 Taxes and Assessments 3 28 3 30 3
4960 Printing & Binding 6,480 5,753 5,600 5,600 5,600 -
4999 Interdepartmental Expense - - - - N/A
1 •
Total Charges for Services I 64,243 1 69,361 1 71,253 1 54,880 1 71,203 1 (50) (0.07)1
1 1 I 1 1 1 I I I
!Total E. Webster /Fine Arts Center I 199,306 1 209,141 1 223,658 1 203,816 1 223,765 1 107 1 0.05 1
108,031
110,628
10/22/2009 4:40 PM 38
Account Number
652 -8600
2,213
(2,056)
157 1
2.04
N/A
N/A
(5.60)
0.11 1
N/A
IG\ ;ROt1PlACCT \RLIDCWTOR \Permanent Fundsl652 - E Webster!
1
Personnel Summary Analysis
(in Full Time Equivalents - FTE)
By Department - All Employees
City Manager
Community & Economic Development
Finance
Fire
Legal
Parks & Recreation Division
Police
Public Works & Utilities
Total Personnel
By Funds
General Fund
City Manager
Community & Economic Development
Finance
Fire
Legal
Parks & Recreation Division
Police
Public Works & Utilities
Total General Fund
Other Funds
Street
Economic Development
Pencom
Recreational Activities
Electric
Electric Conservation
Water
Wastewater
Solid Waste - Collection
Solid Waste - Transfer Station /Landfill
Stormwater
Medic I
Equipment Services
Information Technology
Esther Webster Trust Fund
Total Other Funds
Total Permanent Positions
Temporary/Seasonal Part-Time
City Manager
Community & Economic Development
Finance
Parks & Recreation Division
Public Works & Utilities
Street
Electric
Water
Wastewater
Solid Waste - Transfer Station /Landfill
Equipment Services
Total Temporary/Seasonal Part-Time
Total Personnel
25.45 45 ,i
24.00
soul;
1.0:
:46
39.65 :46
95.10 t'i'S95 •
265.10 1 , :'';;';tic,:% 256.10 ".1
2007. `2008 r : "' , Budget • r;Actua
6.40 6.40 5.80
7.40 8.00 8.00 8.00
26.10 26.10 25.45
24.00 24.00 24.00
5.73 5.85 5.85 6.10
41.78 41.28 39.65
60.50 60.50 61.00 61.00
93.40 89.40 97.10
265.31 261.53 1 266.85
6.00 6.00 5.00
6.00 6.50 6.50
20.85 20.85 20.45
14.00 14.00 14.00
5.73 5.85 5.85
20.48 19.48 19.00
39.50 39.50 39.00
16.50 16.50 16.50
129.06 128.68 126.30
10.00 10.00 12.00 12.00
1.00 1.50 1.50 1.50
21.00 21.00 22.00 22.00
3.00 3.00 3.00 3.00
22.00 22.00 24.00 22.00
- - 1.00 1.00
11.75 11.75 13.00 13.00
10.25 10.25 11.00 11.00
5.33 5.08 5.08 5.08
7.67 2.92 2.92 2.92
1.00 1.00 1.00 1.00
10.00 10.00 10.00 10.00
5.00 5.00 5.00 5.00
4.00 4.00 4.00 4.00
1.50 2.00 2.00 2.00
113.50 109.50 117.50 115.50
242.56 238.18 243.80 242.05
0.40 0.40 0.80
0.40 -
1.25 1.25 1.00
16.80 16.80 15.65
0.45 0.45 0.45
1.50 1.50 1.50
0.25 0.45 0.65
0.50 0.50 0.50
1.00 1.00 1.25
0.20 1.00 1.25
22.75 23.35 23,051
265.31 261.53 266.85 I
5.00 :I
6.50
20.45
14.00
6.10
19.00
39.00 �� %';39!00
16.50 6 '5 L;
126.55 4:',;e 123:55:x.
1F59%
22 00•t
,22:00
r
0'
t 13c0
! �tet'nt„
tir F' 49 2'
0.80
1.00
15.65
0.45
1.50
0.65
0.50.
1.25
1.25
23.05 '' •• "'' ;•a 17,:05
265.10
2010 Budget
2009:'Budget:
0.25
(9.25)
(1.75)
(10.75)
0.25
(3.00)
(2.75)1
(2.00)
(2.00)
(4.75)
(6.25)
0.50
(0.50)
(6.00)
(10.75)
G :IGROUP44CCT\Budget101PERSONNEL SUMMARIES\ALL FUND PERSONNEL SUMMARIES
39
PERSONNEL SUMMARIES
PERSONNELSUMMARY
Permanent Positions
Administration
City Manager
Assistant to City Manager
Executive Communications Coordinator
City Clerk
City Clerk / Management Assistant
Total City Manager 6.40 1 6.40 1 5.80 1
40
.2OiOQudt. :
2068 ;
1.00 1.00 1.00 1.00 .00
1.00 1.00
1.00 1.00 1.00 1.00 0.
1.00 1.00 1.00 1.00 0
Human Resources
Human Resources Manager 1.00 1.00 1.00 1.00
Human Resources Analyst 1.00 1.00 1.00 1.00
Total Permanent Positions 6.00 1 6.00 5.00 1 5.00 .:•';.1i'.,;.t,i'5:0.0.
,41•T`f
Part-Time Clerical Help 0.40 0.40 0.80 0.80 L 0`,,i
5.80
G;/Group/budget07/PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
; l_SNIMAR`i
Permanent Positions
Mayor
Council Members
Total City Council
.1. :.. . 2009:::;%;...' . .:;;I:f2010'. , ?-: .. ...',?;29 . :10. B0 cl.6e!
. :''' ::!'''''.. '''....**...•.',•:*:.''''"'''.'!".'"''''''' ..-- --, ' :•:■;
,I,'20 •••••;. .....' Budget :.' I.'. Actua .=. 1.., u ge ..,... .. ..
...N.:i.i.• :
1.00 1.00 1.00 1.00 • 1 00'
6.00 6.00 6.00 6.00 ::„
7.00 7.00 7.00 I 7.00 1:).;i::
GJGroup/budget07/PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
41
Total Legal
:,..,�• ��.: '::'LEGAL- ��,:�;.•;''�i; ", �; .
PERSONNEL'SUMMARY,. i
Permanent Positions
City Attorney
Senior Asst. City Attorney
Assistant City Attorney
Legal Administrative Assistant
Legal Records Specialist
Paralegal 1
1:'�" < "' !It`I 2010 744'
..r • .ate •• �. �, , R: . " 4 ••1�� �'5::. �'f;
2007• . 5 2008•;'. I ,i'.'Budget .1`:; Actual ;.: �Butlget ,, vs: - 2tios Bud9ei
1.00
1.00
1.00
0.98
1.00
0.75
1.00
1.00
1.00
1.10
1.00
0.75
1.00
1.00
1.00
1.10
1.00
0.75
1.00
1.00
1.00
2.10
1.00
1 The 0.75 FTE Paralegal position was reclassified in 2009 as a 1.0 FTE Legal Administrative Assistant position.
5.73 5.85 1 5.85 I 6.10
G; /Group /budget07 /PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
42
1.00
(0.75)
0.25
P•E
Temporary Part -tame
Customer Service Representative Backup
Meter Reader Backup
Total Temporary Part-time
Total Finance
Permanent Positions
General Fund
Administration
Finance Director 1.00 1.00 1.00
Administrative Assistant/Deputy City Clerk 1.00 1.00 1.00
Financial System Specialist 1.00 1.00 1.00
Sub -Total 3.00 I 3.00 3.00 I
Accounting
Senior Accountant 3.85 3.85 4.00
Accounting Technician II 3.00 3.00 1.45
Accountant 1.00
Payroll Specialist , 1.00 1 00 1.00
Sub -Total 7.85 1 7.85 1 7.45
Customer Service
Customer Services Manager 1.00 1.00 1.00
Sr. Customer Service Representative 1.00 1.00 1.00
Meter Reader I & II 3.00 3.00 3.00
Utility Services Coordinator 1.00 1.00 1.00
Utility Billing Specialist 1.00 1.00 1,00
Customer Service Representative 1 & 11 3.00 3.00 3.00
Sub -Total 10.00 1 10.00 I 10.00 I
Total General Fund 20.85 1 20.85 I 20.45 I
1
Information Technology Fund
Systems Coordinator 2.00 2.00 2.00
Information Support Specialist 1.00 1.00 1.00
System Analyst I 1.00 1.00 1.00
Total Information Technology Fund 4.00 4.00 I 4.00 I
ar 2009 ;, k
;:Budget ,I .• Actual..
udget r
1.00 jzfi'11 i0':
1.00
1 -00 0
3.00
k
4.00
1.45
1.00
1.00
7.45 i• '7451
1.00
1.00
3 -00
1.00
1.00
3.00 , {. i, 30]0¢
10.00 IM- 4{1;0's00`, ;1
20.45 f' ' " Y:20:45I
2.00
1.00
1.00
4.00 1-V'irQ!Mµ`4100
0.75 0.75 0.50 0.50
0.50 0 -50 0.50 0.50 ' ?4.; 7 o'
1.25 1.25 I 1.00 I 1.00 t ti : = :1 00';/
26.10 I 26.10 I 25.45 7 25.45 l'OX,C25'45:4
G; /GroupibudgetD7 /PERSQNNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
43
200 B udge
s 2009 Biidget'';
General Fund
Fire Chief
Fire Mznouof
Fire Captain
Training Officer
Administrative Assistant
Lieutenant FF/EMT
Firefightwm- EkAT
Firefighters - Paramedic
Tota General Fund
Medic! Fund
Lieutenant 'Paramedic
Firefighters - Paramedic
Total Medici Fund
Total Fire
1.00 1.00
1.00 1.00
3 0 3.00
1.00 1.00
1.00 1.00
3.00
7.00 4.00
14.00 1 14.00
1.00
1.00
3.00
1.00
1 00
3.00
3 00
1.00
14.00 1
1.
1.00 1I0|
^ �w
3.00
1.00
1.00
3.00
3 00
1.00
14.00 ' l/
' 1.00 1.00 1.00
10I0 9.00 Ei00 9.00
10.00 10.00 | 10 00 / 10.00
| | 1.;:44:V: A
| 24.00 | 24.00 24.00 1 24.00
G;/G wwEL SUmmAn|ES/ ALL FUND PERSONNEL SUMMARIES
44
•PARKS AND'RCREATION DIVISION
PERSONNEL SUMMARY :;+• ' .
General Fund
Administration
Deputy PW Director of Recreation
Administrative Specialist II
Senior Center
Senior Center Manager
Parks Leadworker
Office Assistant
Park Facilities
Park/Street Superintendent
Park Leadworker
Park Facility Caretaker
Park Caretaker
Arborist Facility Caretaker
Cemetery
Cemetery Caretaker
City Hall Facility Maintenance
Parks Leadworker'
Facility Caretaker
Custodian
Pool 1
Aquatics Manager
Pool Supervisor /Recreation Coordinator
Parks Leadworker
Aquatics Coordinator /Recreation Leader
Total General Fund
Other Funds
Recreational Activities
Recreation Coordinator
Esther Webster Trust Fund
Fine Arts Center Manager
Fine Arts Center Assistant
Total Other Funds
Temporary & Seasonal
General Fund
Laborer /Caretaker
Lifeguard /Pool programs'
Part-time Pool personnel'
Other Funds
Recreation - Counselor
Recreation Supervisor - Youth
Total Temporary & Seasonal
Total Parks & Recreation
• 2007..
,;;`•;::;:,' °.'n, Iti 2010;; '2010 Budget;;:;
,2008. ,.I •Budget ''.A'ctual 4rBudget.t. vs. 2006 Budget
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
0.25 0.25 0.25 0.25
0.48 0.48 - -
1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00
3.34 2.34 2.34 2.34
3.00 3.00 3.00 3.00
1.00 1.00 1.00 1.00
0.66 0.66 0.66 0.66
0.25 0.25 0.45 0.45
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
0.50 0.50 0.30 0.30
1.00 1.00 1.00 1.00
20.48 19.48 1 19.00 19.00
3.00
1.00
0.50
4.50
3.00 3.00
1.00
1.00
5.00 I
1.00
1.00
5.00 I
6.55 6.55 5.40
5.50 5.50 5.50
0.75 0.75 0.75
2.00 2.00
2.00 2.00
16.80 16.80 I
41.78 1 41.28
2.00
2.00
15.65 I
39.65 I
3.00
1.00
1.00 ';s
5.00 .4:
5':00.'.
ii
5.40
5.50
0.75
2.00 'l'c
2.00
15.65 .i'9:40. ;;
39.65 ";'ir: +'l00..40
' Pool operation was budgeted only for 3 months in 2009. The "Save the Pool" Committee and the voter approved Metropolitan
Pool District funded operation for the remaining 9 months. In 2010, the pool will no longer be included in City operations.
2 The new Metropolitan Park District took over pool operations in mid -2009. The .30 FTE Parks Leadworker was
transferred from the Pool to City Hall Facility Maintenance.
G; /Group /budget07 /PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
45
0.30
(1.00)
(1.00)
(0.30)
(1.00)
(3.00)
(5.50)
(0.75)
(6.25)
(9.25)
OMMUNlTY : &'ECONOMIiC',PEVELLOPM fl ; "f '� r J :' S r i i, .2 9' ' i : ' 2010 2 .oio Burige
PEiiSJNIVELSLJNfMARY;;v. sr, ' :. `
' 200 - , r2DD$ : Budget: ��', Actual . i. Budget ,} . vs..2o ':
General Fund
Comm. & Econ. Development Director 9
Planning Manager
Principal Planner
Code Compliance Officer
Assistant Planner
Associate Planner
Building Inspector
Permit Technician
Total General Fund
Economic Development Fund
Comm & Econ. Development Director 1
Cultural Resources Fund
Archaeologist
Total Other Funds
Temporary Part -time
Office Assistant (Building)
Total Temporary Part -time
Total Community and Economic. Development
1 00
1.00
1.00
1.00
1.00
1 -00
6 00
0.50
1.00
1.00
1.00
1.00
1 00
1.00
6.50
0.50
1.00
1.00
1.00
1.00
1.00
1 00
6.50
0.50 0.50
0.40
0.40
7.40 8.00 8.00
0.50
1.00
1.00
1.00
1.00
1.00
1.00
6.50
0.50
Comm. & Econ. Development Director is funded by General Fund and the Economic Development. Fund.
op ;.
0
0;
5 :50
1.00 1.00 1.00 1.00 z_:1 `t7O.
1.00 1.50 1 1.50 1.50 �, i'iRMi 501
r
-
8 O I- !A!:?'::M:8'i011,I
G : /Groupibudget671PERSONNEL SUMMARIESI ALL FUND PERSONNEL SUMMARIES
46
General Fund
Police Chief
Deputy Chief
Police Sergeant
Police Officer
Corporal
Records Supervisor
Records Specialist
Management Assistant
Support Services Officer
Parking Enforcement
Total General Fund
POLICE
.ERSONNEL SUMMARY.
PenCom
Communications Manager
Communications Supervisor
Communications Officer
Police Warrant Clerk
System Coordinator
Total Pencom
Total Police
ti ...
Budget'f
� Actual ;_
1.00
1.00
6.00
21.00
4.00
1.00
4.00
1.00
0.50
39.50 1
1.00
1.00
6.00
21.00
4.00
1.00
4.00
1.00
1.00
6.00
21.00
4.00
1.00
1.00
6.00
21.00
4.00
0'.
0 :.
4.00 4.00
0.50 0.50 - .�.,.:.�.
1.00 1.00 1.00 ° Y': ?` 1 00.
0.50 0.50 0.50 : ik; ;+.'.:;0:50'`
39.50 1 39.00 1 39.00 l''1 t'£
1.00 1.00 1.00 1.00
3.00 3.00 3.00 3.00
15.00 15.00 15.00 15.00 ;;;;;',15100;;
1.00 1.00 1.00 1 00 00'.,
1.00 1.00 2.00 2.00 ''%•= :y'2t00;
21.00 1 21.00 1 22.00 22.00 1'; ';g';22:00'`1
.1 1 1 1 ": ', t; Arj;, "'t1
60.50 I 60.50 I 61.00 1 61.00 l':6:100)
47
;'2010 B'udgeti:
vs:'2009 Budget'
G; /Group /budget07 /PERSONNEL SUMMARIES / ALL FUND PERSONNEL SUMMARIES
PENCOM
Communications Manager
Communications Supervisor
Communications Officer
Police Warrant Clerk
System Coordinator
Total Pencom
���"
1.00 1.00 1.00 1.00 .';'
15.00 15.00 15.00 15.00
1.00 1.00 1.00 1.00
1.00 1.00 2.00 2.00
G,/Group/budgetO7IPERSQNNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
48
PUBLIC W'8`UTILITIES ,':}! ;i I,` , it: ;', 2009 !'' , b'i'!i 2010 :2o.10eud'g'et'.,
v. ... � ..._ �ORKS '.an ,�.• �.. {r �a.c•., '� v'. . ' ^i} �i
,,
'•,PERSONNEL SUMMARY:`:., :2007., ,,, 2008: . Budget ` • Acttial. ;` ::'.Budget vs:,2l)b9 Budget:
General Fund
Public Works Director
Deputy Director of Operations
Deputy Director of Engineering Services
Engineering Manager
Public Works Administrative Supervisor
Contracts Specialist
Administrative Specialist 11
Administrative Specialist Trainee
Engineering Specialist
GIS Specialist 1
GIS Specialist II
Civil /Utility Engineer
Assistant Civil /Utility Engineer
Total General Fund
Total Parks & Recreation
Other Funds
Street
Electric
Electric Conservation
Water
Wastewater
Solid Waste - Collections
Solid Waste - Transfer Station /Landfill
Stormwater
Equipment Services
Total Other Funds
Temporary Part-time
Interns (General Fund)
Seasonal (Parks & Recreation)
Seasonal (Street)
Part-time Laborer (Electric)
Part-time Laborer (Water)
Part-time Laborer (Wastewater)
Part-time Laborer (Transfer Station /Landfill)
Part-time Laborer (Equipment Services)
Total Temporary Part -time
Total Public Works and Utilities
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
0.50 0.50
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
3.00 3.00
16.50 1 16.50
1
24.98 1 24.48
10.00 10.00
22.00 22.00
11.75 11.75
10.25 10.25
5.33 5.08
7.67 2.92
1.00 1.00
5.00 5.00
73,00 I 68.00
0.45 0.45
16.80 16.80
1.50 1.50
0.25 0.45
0.50 0.50
1.00 1.00
0.20 1.00
20.70 1 21.70
135.18 I 130.68
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
0.50 0.50
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
3.00 3.00
16,50 1 16.50 ,; :1,)y 1,-6.50,'
24.00 1 24.00 1;M
12.00
25.00
1.00
13.00
11.00
5.08
2.92
1.00
5.00
76.00 1
12.00
23.00
1.00
13.00
11.00
5.08
2.92
1.00!;
5.00 ASP
74.00 i;?rnx74' ?00'
0.45 0.45
15.65 15.65
1.50 1.50
0.65 0.65
0.50 0.50
1.25 1.25
1.25 1.25 44
,.c {s a
21.25 1 21.25 1
137.75 1 135.75 (:1'&:t126751
G; /Group /budget07 /PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
49
(3.00)
(2.00)
(2.00)
0.50
(0.50)
(6.00)
(11.00)
•
Budget
Facility Maintenance
Park Leadworker' 0.25 0.45 0.45 0.45 YlP:'7A; 0.30
Facility Caretaker 1.00 1.00 1.00 1.00 ,Ii.0.0
Custodian 1.00 1.00 1.00 1.00 ;.,., ,41iO6'
Facility Maintenance
2.25 2.45 I 2.45 I 2.45
1 The new Metropolitan Park District took over pool operations in mid-2009. The .30 FTE Park Leadworker was
transferred from the Pool to City Hall Facility Maintenance.
G;/Group/budget07/PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
50
0.30
Permanent Positions
Assistant Park/Street Superintendent
Leadworker
Senior Maintenance Carpenter
Utility Worker I & II
Total Permanent Positions
Temporary/Seasonal
Total Street
E
.::: ;' ..,4:',';;;,: ,.; :::1;'.:20,10,:r1:'::
PERSONNEL SUMMARY
2007;-1:1 I'! i' .. rActual ;:..;',:; ,:?;Budget' !,■?4..20$0,:dilifge0
itc
1.00 1.00 1.00 1.00 :
2.00 2.00 2.00 2.00
1.00 1.00 1.00 1.00
6.00 6.00 8.00 8.00
10.00 1 10.00 1 12.00 1 12.00
1.50
11.50 1
1.50 1.50
11.50 1 13.50 1
1.50
13.50
G;/Group/budget07/PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
51
ECONOMICADEVELOPMENT:i'
r
Permanent Positions
Comm. & Econ. Development Director'
Total Economic Development
• "01' 't
Jr
8'
0.50 0.50
- 0.50 i 0.50
Comm. & Econ. Development Director is funded by General Fund and the Economic Development Fund
G)Group/budge107/PERSONNEL SUMMARIES/ ALL FUND PERSONNEL. SUMMARIES
52
P.E1=2§6N N
L 17 U
Permanent Positions
Archaeologist
Total Cultural Resources
53
1.00 1.00
1 .00 1 1 I
1.00 1.00
1.00 1 1.00 i1X:1,01
G;/Group/budget07/PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
Permanent Positions
Recreation Coordinator
Temporary Part-time
Recreation Counselor
Recreation Supervisor - Youth
Total Recreational Activities
2.75 3.00
3.00 3.00
2.00 2.00 2.00 2.00
2.00 2.00 2.00
2.00
|
6.75 | 7.00 | 7.00 |
G;/Group/budgeto7/PERsONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
54
CTRI ;IJTI
s , : PERSONNE12.SUMMARY.,:
Permanent Positions
Operations
Operations Manager
Line Foreman
Lineman
Senior Meterman
Maintenance Technician
Equipment Operator
Head Groundman
Warehouseman /Purchasing Agent
Serviceman
Apprentice Lineman /Meterrnan
Senior Electrical Inspector
Power Systems
Deputy Director of Power Systems
Power Resource Manager
Commercial Energy Analyst 1
Electrical Engineering
Electrical Engineer Manager
Electrical Engineering Specialist II
Total Permanent Employees
Temporary Part -time
Seasonal Lineman
Part -time Electrical Inspector
Total Temporary Part-time
Total Electric Utility
1 In 2000, this position was transferred to the Conservation Fund.
1.00 1.00
2.00 2.00
4.00 4.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
2 00 2.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
22.00 f 22.00
0.25
0.25 1
22.25 1 22.45
Bu lget: f.x;A�tual7:� .
0.25 0.25
0.20 0.40
0.45 1 0.65
1.00 1.00
3.00 2.00
5.00 4.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
3.00 3.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00
2.00
25.00
25.65 I
2.00
1:',W.423:00.51
0.25
0.40 e G
li:�' -M065:1
G;JGrouplbudgelo71PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
55
(1.00)
(1.00)
(2.00)
(2.00)
Permanent Position
Commercial Energy Analyst
Total Electric Conservation
) �
1 In 2009, this position was transferred to the Conservation Fund.
1.00 1.00
1.00 | 1l01��1!��:00l
G;/Groupfbudget07/PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
56
:WA,TER.UTILITY.; x;;
PERSONNEL SUMMARY.
Permanent Positions
Water Superintendent
Water Maintenance Supervisor'
Water Backflow Inspector
Water Quality Technician I /II
Water Quality Technician 111
Leadworker
Utility Worker I &11
Operator 11
Total Permanent Positions
Part-time
Part-time Laborer 2
0.75
1.00
1.00
2.00
1.00
1.00
5.00
11.75 1
0.75
1.00
1.00
2.00
1.00
1.00
5.00
11.75 1
0.50 0.50
1.00 1.00
i2010';!j t -2010 Budgeth�
2008 v ! _; Budget:; il.:,Actual >Budget;.,. v5. .;
Total Water Utility 12.25 1 12.25 1 13.50 1
1.00 1.00
2.00 2.00
1.00 1.00
1.00 1.00
5.00 5.00
2.00 2.00 !t`.
13.00 1 13.00 ° '1311:3:00?1
0.50 0.50
13.50 :;14.00;)
1 As a result of reorganization, this position was eliminated from Water Fund and transferred to Wastewater Fund as Source
Control Coordinator.
2 Move .50 FTE seasonal from Wastewater to Water Fund for operation of new Port Angeles Water Treatment Plant.
G; /Group /budget07 /PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
57
0.50
0.50
Permanent Positions
Water Superintendent
Wastewater Division Superinlendent
Source Control Coordinator
Leadworker
Laboratory Specialist
Treatment Plarit Operator 111
Treatment Plant Operator &
Utility Worker |&U
Total Permanent Positions
Temporary/Seasonal 2
Total Wastewater Utility
0.25 0.25
1.00 1.00 1.00
1.00
1.00 1.80 1.00
1l0 1.00 1.00
1.00 1.00 1.00
4.00 4.00 4.00
2.00 2.00 2.00
10.25 I 10.25 I 11.00
11.25| 1125I 12.25
1.00
1.00
1.00
4.00
2.00
11.00
1.25
0
OP
/
This position was previously budgeted in Water Fund as Water Maintenance Supervisor.
2 Move .50 FTE seasonal from Wastewater to Water Fund for operation of new Port Angeles Water Treatment Plant.
G:/Grouplbudgeto7/PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
58
Permanent Positions
Solid Waste Superintendent 1
Solid Waste Collection Supervisor 2
Utility Worker I & II
Total Solid Waste Collection Utility
0.33
1.00
4.00
0.33
0.75
4.00
0.33
0.75
4.00
0.33
0.75
4.00
1 The Solid Waste Superintendent is funded by Solid Waste Collection (1/3) and Transfer Station Fund (2/3).
2 The Solid Waste Collection Supervisor position is split 75/25 with the Transfer Station.
5.33 5.08 1 5.O8| 5.08 [�t��5l01
GJ3mvpbudgeN7/PEnSONwELSUmMAnIES/ALLFUwDPERSOwNELSUmwARE5
59
SOLID'WASTE'TRANSFER STATION /LANDFILL
PERSONNEL1SUMMARY•, iL M ^'
Permanent Positions
Solid Waste Superintendent 1
Solid Waste Collection Supervisor 2
Equipment Operator II (Utility Worker II)
Recycling Coordinator
Landfill Scale Attendant
Total Permanent Positions
;.i'.,,... 009,: ?Hat',. ,a 1 .::: 2010 ''...
0.67
4.00
1.00
2.00
7.67 1
0.67 0.67 0.67
ra
0.25 0.25 0.25 '.r' >> "s0'25 '
- - C
1.00 1.00 1.00
1.00 1.00 1.00 a; = u
2.92 1 2.92 I 2.92 ,: > {'� ;>;:2•`.921
Part-time
Administrative Specialist Trainee /Scale Attendant 0.50 0.50 0.50 :'50
Scale Attendant (Part-Time) 0.20 0.50 0.75 0.75
Total Part-time 0.20 1 1.00 1 1.25 1 1.25 V.,`,11;i :1:25,:l
Total Solid Waste Transfer Station /Landfill 7.87 1 3.92 1 4.17 4.17 �`:: " : ; ;R :;4,97,.`1
1 The Superintendent position is split 67/33 between Solid Waste Transfer Station and Solid Waste Collection.
2 The Solid Waste Collection Supervisor position is split 75/25 with the Collection Utility.
G; /Group /budget07 /PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
60
• ;Budget. .1
1.00
1.00 1.00
1.00 I 1.00 1 1.00 1
1.00 ipp
1.00 1::;f....5Z.:1 :00A
G,/Group/budget07/PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
61
Medic
Lieutenant Paramedic
Fiofightem'Paramedic
Total Medic I
10.00 9.00
1O10| 10.00 1 1 0.0 0 1
G;IGrouplbudget07/PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
62
Permanent Positions
Fleet Mainlenance Manager
Senior Feet Maintenance Mechanic
Fleet Maintenance Mechanic
Service Writer
Total Permanent Positions
Part-time
Part-time Seasonal Laborer
Total Equipment Services 5.00 1
1.00
1.00
2.00
1,00
5.00 /
1.00
1.00
2.00
1.00
5.00 I
1.00
1.00
2.00
1.00
5.00 1
5.00 1 5D01
1.00
1.00 E
2.00
1.00 . :»«
5l0 ��0
5.00 l
G,xGroup/bvdgo07/PERsOwwELSUMMxRE3 ALL FUND PERSONNEL SUMMARIES
63
0.25
���9�����~PEgGONNE�SUWi
Permanent Positions
System Coordinator 1
Information Support Specialist
Systems Analyst
Total Information Technology
2.00 2.00
1.00
1.00 1.00
3.00 I 4.00 I
2.00
1.00
1.00
1.50
1.00
1.00
4.80 I 8.5O|*.:'t Tvflet:14.00
1
One System Coordinator position was vacant during the second half of 2009. This position is anticipated to be filled in 2010.
G;/Group/budgetO7/PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
64
ESTHER:WEBSTER'TRUST; r ; , J 2009i'{ :t 5 2010 2010.Bud eta
PERSONNEL,SUMMARY.;,, 2007., `'.•. 2008.,, ,I.,"Budget. I ":.Actual.•" ..BUdget . ,vs.'2009 Budget
Permanent Positions
Fine Arts Center Director
Assistant to Fine Arts Center Director
Total Esther Webster Trust
1.00 1.00
0.50 1.00
1.50 1 2.00 1 2.00 1
1.00 1.00
1.00 1.00
=4A
' bit
2.00 I ., "t`:y:'.'2t00 ^�
G; /Group /budget07 /PERSONNEL SUMMARIES/ ALL FUND PERSONNEL SUMMARIES
65
•
DRAFT DOCUMENT FOR POLICY DISCUSSION ONLY
CITY OF PORT ANGELES
ECONOMIC DEVELOPMENT FUND
OCTOBER 2009
I PURPOSE AND INTENT 1
This document is intended to clarify the purpo and policy relating to expenditure and
revenue of the City of Port Angeles Economic Development Fund--1
l
II AUTHORITY FOR ECONOMIC DEVELOPMENT -=
Revised Code of Washington ` }
In 1985..theRevise o
/ \ i
°(RCW 35:21.793) g authorit},fo cities to
engage-an economic developmentprograms : cities from entering
nto.contracts,with for - profit. corporations.. It further gives authority for cities to contract
with: privateinonprofit corporations for: the.purpo�se of.engaging in economic development
p rograms,lasdorig as the transaction is constitutional. it is important to note that there are
'otherlsections.of the Revised-Code of''Was'hington'that limit the City's ability relative to
I this:fund. 1
'FH CITY'S EXERCISE .OF DEVELOPMENT AUTHORITY
iBackground/History
! Sincethezinception of the Economic Development Fund a number of documents and
r egulat io have established policy related to the use of the fund. Such guiding
documents include: the Port Angeles Municipal Code, the City of Port Angeles Budget
and the August 14, 2006 Settlement Agreement. Details are noted below.
Port Angeles Municipal Code (PAMC)
In 1996, the City Council established the Economic Development and Port Angeles
Works Funds as established in the City Treasury funds for the fiscal administration and
accounting of revenue appropriated by the City for economic development activities and
revenue received by the City for the implementation of the "Port Angeles Works"
economic development program. This program was created for the purpose of creating
jobs, employment opportunities, and diversifying the Port Angeles economy. In 1999
this fund was redefined as the Economic Development Fund and the Port Angeles Works
Fund was formally closed in 2006. See section 3.15.015 of the PAMC.
City Budget
This purpose has been confirmed annually. Since 2000, each Council adopted budget has
specifically identified the purpose of the fund to promote and enhance economic
development and employment opportunities. The 2009 adopted Budget states:
The purpose of the Economic Development Fund is to administer the City's
economic development progrcuns to promote and enhance economic growth and
employment opportunities in the City of Port Angeles and the North Olympic
Peninsula region.
DRAFT DOCUMENT FOR POLICY DISCUSSION ONLY
IV SOURCE OF FUNDS AND LIMITATIONS
Source of Funds
The fund itself should be considered to have three separate accounts based or revenue.
The components include: general revenue, settlement f.mding,ind community ; •
enhancement funds. Expenditure of the ec development fundimust respect the
source of revenue being allocated towards.a;specific economic d evelopment purpose.
August 14, 2006 Settle t_Agreemen
In 2006 Council e ag1eenientwith the :State(of Washington,:Lower
Elwha .Klallam Triberand - Po %ofTiort Angeles. The primary balance of the Eeono is
Development Fund is •from hfis :settlement, agreement. Iri- mid-2007, the City received a
$7:5 ullion.settlement payment from the statelo'be:us4forleconomic development by
the'Crty: The agreement. states
Th d 'Stag? shall,pay`to .the <City the -sum of Seven Million Five Hundred Thousand
Dollars! ($7,500000.. by the City in its discretion, for the funding
of pulilic capital projects.inte nded to enhance economic development, such as but
l..f
no 'lirnitcd io.ihose proys identified in Exhibit 1.
.Settlernentfunds provided through the one time Tse -Whit -Zen settlement agreement are
preserueor and administered only for one time economic development opportunities.
These.opportunities shall be dedicated to projects resulting in significant return on
investment to the City of Port Angeles. Documentation of the monetary return on
investment to Port Angeles should be provided prior to consideration of expenditure.
Additionally, measurable impacts to the local community including the number of jobs
created should also be documented. Staff strongly cautions expenditures that do not
directly result in the creation of new businesses and the diversification of our local
economy. This is a one -time non - renewable revenue source.
Community Enhancement
In 2009, approximately $115,000 was transferred to the Economic Development fund for
the purpose of creating a facade and signage improvement program. These funds must
continue to be utilized for the administration of that program. This is a one time revenue
source until other renewable sources of revenue are identified. See Exhibit 2.
General Revenue
The balance of the Fund consists of transfers from the general fund and various utilities
plus transfer of the remainder of the former Port Angeles Works fund. Following initial
creation of the Fund, annual contributions from the general fund and utilities funds have
continued at $115,000 to $150,000 annually. Additionally, interest generated from the
Economic Development fund is re- invested and should be considered general revenue.
Money in this category should be utilized for a purpose that directly benefits economic
growth. Benefit to utility growth and tax base growth should be considered in addition to
employment. Such purposes include contracts with non - profit organizations that provide
4
DRAFT DOCUMENT FOR POLICY DISCUSSION ONLY
r
economic development services, and internal city operations of the Community. and
Economic Development Department. Contracts for services must directly benefit the..
City of Port Angeles. Since this is a one -time non- renewable,,revenue `source, this
funding should not be used for any other purposes other than actual , creation of:new
businesses and the development of the local economy that�can`be:clearly demonstrated
V CURRENT DESCRIPTION OF THE °ECONOMIC DEVELOPMENT:
FUND s' 1 .-'
and documented..
The Economic
eve o .men
j L . Settlement AgreeIiientr / )
VI SUMMARY
'Tlns,component.is:used only f ii 1 );public,.2)'Capital.P 3) that enhance the
notabe:replenishedl.°
/
,,tdity's:.econom:ic development/ Once:utilized these funds are depleted and will
1
II. ,Sara le Ihnproveinent Program
This component of the fundoriginated from Community Development Block
Gran Income. 'These funds can only be spent only for the Facade Improvement
grantprogram.
III.,Funds from other sources
.This component is used for economic development purposes including contract
services and internal city operations of the Community and Economic
Development Department.
Economic Development Fund Policy and Future Direction
Management of the City's Economic Development Fund should adhere to two primary
goals 1.) To create jobs and diversify the local economy and 2) To provide long term
sustainability to ensure the City is capable of capitalizing on future economic
development opportunities. All expenditures should be justified based on a documented
return on investment to the City's economic base.
City
Project ID
GG02 -06
TR03 -05
TR01 -01
CL07 -99
WWxx -xx
WW02 -00
WT01 -06
WT02 -05
W W03 -06
WW01 -06
GG01 -05
PK01 -03
TR42 -99
TR21 -99
CL78 -99
TR16 -99
TR48 -99
WW02 -05
WW03 -05
WW02 -04
WW04 -06
GG03 -06
W W04 -04
STATE OF WASHINGTON, CITY OF PORT ANGELES, AND
PORT OF PORT ANGELES
ECONOMIC DEVELOPMENT AGREEMENT
Exhibit 1
Examples of City Projects for Funding
Under the terms of Section 2 of this Agreement
August 14, 2006
Project Title
"A" Frame Removal - Ediz Hook
8th Street Bridge Rails & Lights
8th Street Bridge Replacement Design
Airport Industrial Park Electrical Service
Airport Industrial Park Waterline
Airport Industrial Sewer
Concrete Cylinder Pipe Replacement, Phase 2
Concrete Cylinder Pipe Replacement, Phase 3
CSO Storage Tank
Francis St. Sewer Main
Harbor Master Plan
International Waterfront Promenade
Lauridson Blvd Bridge Widening
Lauridson Blvd Reconstruction (Truck Route - "L ")
Light Operations Center
Lincoln Blvd Rechannelization and Signal
Olympic Peninsula international Gateway
Plant De- Watering Improvements
Plant Headwork's Improvements
Pump Station No. 4 Replacement
Railroad Ave /Lincoln St. Gravity Sewer
Railroad Waterfront Pile Removal
Treatment Plant for CSO Flows
Total
Funding
Need
$375,000
$400,000
$650,000
$800,000
$1,500,000
$1,300,000
$1,800,000
$2,000,000
$4,100,000
$2,900,000
$500,000
$1,250,000
$3,150,000
$2,870,000
$1,000,000
$450,000
$1,200,000
$1,000,000
$375,000
$10,500,000
$3,300,000
$220,000
$14,000,000
$55,640,000
Funds appropriated by the State as part of this agreement shall be:
"Applied by the City, in its discretion, for the funding of public capital projects intended to enhance
but not limited to those projects" identified herein. See Section 2.A
Notes
Waterfront Environmental Revitalization
Above WSDOT Authorization Level
Redesign Costs
Port of PA Economic Project
Port of PA Economic Project
Port of PA Economic Project
Major water transmission line
Major water transmission line
Part of CSO Plan
Part of CSO Plan
Interagency
Downtown Waterfront Revitalization
Replacement - Alternate HWY 101 Truck Route
Left Turn off of Truck Route onto HWY 101
Downtown Revitalization
Fix Intersection
Projected Bond
Replaces Belt Press
Improve efficiency of Plant
Part of CSO Plan
Part of CSO Plan
Waterfront Environmental Revitalization
Alternate if tank not purchased
economic development, such as
•
ORDINANCE NO. vs73
AN ORDINANCE of the City of Port Angeles, Washington adopting a
Facade and Signage Improvement Program.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO
HEREBY ORDAIN as follows:
Section 1. Title. The program authorized by this ordinance shall be called the
Community Facade and Sign Improvement Program (the Program.)
Section 2. Program adoption. A Facade and Signage Improvement Program for.
commercial buildings is hereby authorized, approved, and adopted.
Section 3. Purpose. The City recognizes the benefits to the City and the public that
can result from a facade improvement program. The City has received, and expects to receive
in the future, Community Development Block Grant (CDBG) generated income that can be used
for a facade improvement program. A facade and sign improvement program focused on
commercial properties located within core commercial zones throughout the city is one method
to promote new investments, spur economic development, and increase the City's revenues.
Section 4. Program Administration. The Director of the City's Department of
Community and Economic Development.is authorized to administer the Program. The Director
shall adopt policy to implement and administer the Program in accordance with this ordinance,
the guidelines established therein, and the grants that provided the funds to be used for the
Program.
Section 5. Funds and Limitation. The Facade Improvement Program shall be
financed with $11.5,972. That amount shall be taken from the Housing Rehabilitation Fund
currently held by the City as a result of CDBG grant income that specifically allows use of the
EXHIBIT 2
•
money for a facade improvement program. That amount shall be shown as a separate line item
in the City's Economic Development Fund and shall be maintained and kept separately from .
other economic development funds. The Program shall be funded only from federal or state
grants that expressly authorize use of the money for a facade improvement program. No general
funds of the City shall be used for this program.
Section 6. Location. To be eligible for the Program, a property must be located in
one of the following zones: Commercial Arterial (CA), Commercial Shopping District (CSD),
Commercial Neighborhood (CN), Commercial Office (CO), and. Commercial Business District
(CBD) zones.
Section 7. Program Elements. The Program will provide a grant for funding of
facade improvements that will enhance the physical appearance, accessibility, and overall value
of individual buildings as well as surrounding areas. Awards will be issued as grants for up to
$10,000 or no more than 50% the total project cost (whichever is less) and based on the frontage
area of the building as follows:
Frontage Size (linear feet) I Grant Amount
Less than 25 Up to $5,000
25 -50
50 or more
The Program will also provide a grant for funding of sign improvements and replacement
that enhances the physical appearance, accessibility, and overall value of individual buildings
as well as surrounding areas. Awards will be issued as grants for up to $1,000 or no more than
50% the total project cost (whichever is less).
-
Up to $7,500
Up to $10,000
Improvements using these funds must be made pursuant to applicable building permit(s)
and in accordance with the City of Port Angeles Comprehen Plan and zoning requirements.
Section 8. Eligibility Criteria. Buildings must be located on an arterial roadway
within an appropriate zone or located within the City's Central Business District. The project
shall increase taxable value of building and shall be considered New Construction per RCW
36.21.080. The owner, for himself and his successors, shall agree to maintain improvements for
a minimum of a 5 year period.
Section 9. Eligible Program Items. The following shall be eligible for funding
through the Program:
through the Program:
Rehabilitation, reconstruction, or restoration to the exterior, streetside of
a participating building facade;
Glass, windows, doors, trim, and accessories that are part ofthe streetside
facade;
Signage;
• Professional architectural/design/contractor fees as deemed appropriate
for eligible works;
• Awnings, canopies, fences, and landscaping features;
• Street grade entrances which contribute to activity along street edge.
Section 10. Ineligible Program Items. The following shall not be eligible for funding
• Interior improvements;
▪ Roof repairs;
• Non streetfacing entrances;
• Non arterial street locations inside a commercial zone, but, outside the
Central Business District;
• Signs resulting in an increase in sign area as defined by PAMC
14.36.020;
• Non permanent or temporary structures.
Section 1.1. Evaluation Criteria and Prioritization. In evaluating proposals for funding
tinder the Program, the following factors shall be considered:
Private contribution over and above the required snatch;
Present condition of existing facade or sign;
-3-
•
•
The building's overall public visibility, i.e., the building's relationship to
public parking, widely utilized civic spaces, or public parks;
Expected increase in assessed value of improvement;
Historical preservation;
Context in the block or neighborhood;
Priority will be given to projects that benefit partner projects on same
block;
Other factors relevant to the purpose of the Program may be considered.
Section 12. Process. The administrative procedure to be adopted by the Director for
reviewing and evaluating applications for funding under the Program shall be fair and objective.
At a minimum, the review and evaluation process shall include in the following:
1. Arrange pre - application meeting with staff to determine eligibility.
2. Submit application along with relevant paperwork, including, but not
limited to:
• Written summary of how the project addresses evaluation criteria;
• An itemized cost breakdown;
• Historical documentation;
• Architectural renderings;
• Site photos and/or plans.
3. Staff will perform initial site visit(s) and inspection(s) of the property.
4. A recommendation will be made by staff and forwarded to the City
Planning Commission:
• Projects located within the CBD will be circulated to the Port
Angeles Downtown Association (PADA) Design Committee for
comment.
5. Upon selection by Planning Commission, a grant agreement is made and
construction of the approved work may begin
6. Upon completion of work, staff will conduct final site visit(s) and
inspection(s) to ensure compliance with grant agreement.
7. Upon review and approval, the City will issue a grant check to the
applicant for the full amount of approved funding.
Section 13. This ordinance, being an exercise of a power specifically delegated to the
City legislative body, is not subject to referendum. This ordinance shall take effect five days
after its publication by summary.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the 4th day of August, 2009.
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7 `
Mayor
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ATTEST:
Becky J. U n, Nty Cier
PUBLISHED: August 9 .2009
By Summary
GA Lcgal_ BackuplORAlNANCES& RESOLUTI ONSIORDINANCES.2009122- Facadc Improvemen[ Program.[}11609.wpd
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APPROVED AS TO FORM:
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i1Iiam 'i oor, City Attorney