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Agenda Packet 11/01/2011
PORT %US WASH INGTON, U.S.A. AGENDA CITY COUNCIL MEETING 321 East 5th Street NOVEMBER 1, 2011 SPECIAL MEETING - 5:00 P.M. REGULAR MEETING - 6:00 p.m. AGENDA ITEM FirstPage RECOMMENDATION Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following: A. CALL TO ORDER — SPECIAL MEETING AT 5:00 p.m. - Closed Session for the purpose of planning, or adopting, the strategy or position to be taken by the City during the course of collective bargaining, under RCW 42.30.140(4)(6); and for the purpose of conducting an Executive Session to discuss potential litigation with legal counsel under authority of RCW 42.30.110(1) (i). CALL TO ORDER - REGULAR MEETING AT 6:00 p.m. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. 9/11 Memorial Recognitions ---- 1. Public Safety Tribute Committee, Alan Barnard 2. American Planning Association — WTIP Design Award ---- 2. Accept Award PUBLIC COMMENT C. CITY COUNCIL REPORTS D. WORK SESSION 1. Port Angeles Farmers' Market — Update D-1 1. Market Manager, Cynthia Warne 2. Waterfront Transportation Improvement Project (WTIP) D-27 2. View Presentation; Discuss and review; Esplanade 60% Design Submittal Provide comments E. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember F. CONSENT AGENDA 1. City Council Minutes for October 18, 2011. F-1 1. Accept Consent Agenda 2. Expenditure Approval List: 10/8/11 to 10/24/11 for $2,228,890.65. F-8 3. City Pier Fire Suppression System / Project PK 03-09 F-28 4. Material Purchase: Wood Power Poles / Contract LO -11-026 F-30 5. Contract ES -11-005 Change Order — Light Operations Bucket F-31 Truck G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Electric Utility Retail Rate Adjustments G-1 Conduct 3�d Reading; Adopt. H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Natural Resource Damages Assessment Trustee Council — Request H-1 1. Pass Resolution; Authorize City Manager. for City to be Appointed as a Trustee NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK November 1, 2011 Port Angeles City Council Meeting Page - 1 AGENDA ITEM FirstPage RECOMMENDATION L OTHER CONSIDERATIONS 1. Pen Ply Payback Agreement I-1 1. Approve J. QUASI-JUDICIAL MATTERS — REQUIRING PUBLIC HEARINGS (7:00 P.M., or soon thereafter) K. PUBLIC HEARINGS — OTHER (7:00 P.M. or soon thereafter) 1. 2012 Budget — Revenues and Property Tax Levy K-1 1. Presentation; Open Public Hearing; Conduct I't Reading; Continue to Nov. 15. 2. Port Angeles Municipal Code Amendments — MCA 11-01 K-12 2. Presentation; Open Public Hearing; Chapters 5, 14, 16, 17, and 18. Conduct I't Reading; Continue to Nov. 15. L. FINANCE 1. OlyCAP Loan Debt Retirement Request L-1 M. INFORMATION City Manager Reports: 1. Public Works & Utilities - Quarterly Consultant Report M-1 2. Planning Commission - Minutes M-13 3. Parks, Recreation & Beautification Commission - Minutes M-18 4. Recreation Division - 2nd and 3rd Quarter Reports M-20 5. Retail Sector Study Group — Meeting Summary M-25 N. EXECUTIVE SESSION - for the purpose of conducting an Executive Session to discuss potential litigation with legal counsel under authority ofRCW 42.30.110(1)(i). O. ADJOURNMENT - PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK November 1, 2011 Port Angeles City Council Meeting Page - 2 PUBLIC INTEREST SIGN-UP SHEET ; P NGELES A' VII ASH I N G T O N, U.S.A. DATE GP MEETING: November 1, 2011 You are encouraged to sign below if: CITY COUNCIL REGULAR MEETING LOCATION: City Council Chambers 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the .meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the .Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. Rlw � �i7 � ';��. y Fe y f��'�•�°'4��-.-��• larlyrs �fs�`Sd�$-?gt�3a• �� �l� p¢�"= t. } t. ��', SRi`p�"' Sidi ",�� � v�� � • yy ��: �.' ln���• Address :€S•H. i.i. .,�• r*;'�.i�.4:�., it.. r:✓': !;•'�� �} i' s rifgr� d nu,? a ,ya- i r�'. £�,����:i=x �i•� ••�i' 3..• ��ira�eC .; ��Aenda`' I' icy , ¢� . •�... �q..: .p,a "s•' S~ ••-r": �e fl lan�S-e �f'!+'�1� j �( q L b, 'moi 1 L �/VC� `.✓ ^" 1j tv ! 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K� YJYf,t",: i' j• � :«-•,\:::_... - :;�,, � :5;. 3f -•,'z r•tp: ," ::S,s .a.t"f ti�ri'•c':�:.. I' •V •L � .,F� �"' ,FIs. `I. ;� -�": �'., Fx ^:�' .\ #• :� �� .A !�� 1 �- r; /:rT:'l : ..5.', ': {t::a • -9t' �1 r�,TIS /V�7t)�/�,►�' ��iJ _ F-.=\_"'eq..�i•-2-a '.: ri':'' 60p��! � � r �• ' ... ..• _ ]+!� ....:C^.i'i_?'� .. _ ..._- - .._. � � ni✓��i�iS.•n"J�._.. r. .,. T. �'�:�3 •'' �. �` .. .. :�•i" :'^R�11. . a-i� ..: _ti . ......... ... �. ...•+ � _-. . Current Status of the Port Angeles Farmers Market — Fall 2011 First we would like to thank the City Council for being present at the Market the first Saturday of each month. While not only helping our community to have greater access to our elected officials, it also shows the Council's support for local food, farming and small business incubation. We hope you will continue this practice in the future. We are also very grateful that the Council has agreed to keep the rent at the Gateway the same for the foreseeable future. This will assist us greatly in continuing to conduct our market in that location on Saturdays. While total Market sales are up from 2010, the year over year increase is much less than the increase seen over the two previous years. Saturday Market sales up to September have increased by 7% over 2010. Unfortunately our Wednesday sales continue to fall from previous years, with sales down 40% from 2010. As manager I feel this decrease in Wed. sales is due largely to our current economic situation and the lack of desire on the part of our community to make a special trip down to the Market for mid week shopping after work. The Saturday market has always subsidized the Wednesday market allowing it to operate in the red. The Market Board of Directors is beginning to consider the viability of continuing the Wednesday afternoon market. It is possible that the opening of Country Aire market in its new location will provide local farmers with another outlet for their abundant supply of produce during the summer months eliminating much of the need for a second farmers' market during the summer. Of course this remains to be seen once County Aire is up and running. The board is committed to looking for ways to continue to support our local farmers and artisans. It has been suggested by one of the Market's handicapped customers that we be allowed to create one "handicapped parking only" space on Lincoln St. during Market hours only to assist customers with disabilities in attending the Market. Currently we have no handicapped parking on the street in that area and more often than not disabled customers have to travel from outlying parking lots or streets to attend. We suggest the first parking space north of the Lincoln St. entrance to the Gateway as a good choice. Lastly, we would like to ask for the Council's assistance in dealing with the large numbers of young adults and teenagers using the transit and waterfront areas as a hangout spot. This summer was by far the worst summer for this problem. Groups of rough looking teens are hanging around the perimeter of the market, specifically the smoking area on the south end of the transit lane, the transit lane sidewalks, underground parking and elevator area at the Gateway as well as the entire area surrounding the Dairy Queen. Clearly there is a lot of undesirable activity occurring within the pavilion area as evidenced in the need for the Market Manager to arrive early each Market morning in order to have time to sweep up the sometimes significant amount of cigarette butts, garbage and personal belongings left behind by these groups. It has also been necessary to spend time cleaning up other messes such as broken glass, old food and vomit. From the Market's standpoint it would be very helpful if security were increased in that area with perhaps a larger presence of police strolling there at night. We also believe the problem has increased considerably due to the lack of an officer in the small substation of the transit building during the day. Officer Benedict did a good job of keeping things D-1 under control when he was working from that substation. We are hoping you can help us and the other businesses in that area find a good solution to this problem before the next summer season when kids are out of school. Here are some highlights from the Rapid Market Assessment report conducted by WSU: The report took place during the Market of August 13th of this year. A total of 15 people took part in surveying Market customers that day. The Assessment Team consisted of several people from the WSU Small Farms Team, other area farmers' market managers, PAFM board members and local citizens. It was estimated that 1714 customers attended that day. This was a substantial increase over the number of attendees estimated by the Manager. The greatest number of customers shopped during the first 2 hours of the market day. The largest number of customers entered the Market from the southeast corner entrance at Front and Lincoln streets. 49% of Market shoppers live within PA city limits. 77% of shoppers drove to the Market in personal vehicles high -lighting the need for sufficient parking in the immediate downtown. Interestingly, 5% of shoppers traveled by bus, which is the highest number the RMA team has experienced in statewide RMAs. 36% of shoppers surveyed said they shop weekly or bi-weekly at the Market while 40% of those surveyed said it was their first time attending. This is likely due to the time of year when the city has many people visiting or traveling through from outside the area. The largest number of respondents (19%) said they spend between $6 and $10 per Market visit. The average spending per shopping group was roughly $16.64 dollars per visit. 70% said they spend money at other downtown businesses while in town to attend the Market. The estimated downtown spending was $21.75. We would encourage Council members to take the time to read the observations and comments near the end of the report as they are quite interesting and enlightening. We greatly appreciate your time in reviewing this report and look forward to seeing you on Nov. Vt Thank you D-2 • Port Angeles Farmers' Market Rapid Market Assessment August 13, 2011 MARKET MANAGER REPORT Colleen Donovan,, Marcy Ostrom,, Jenny Ringwood, Jeremy Sage Washington State University CSANR Small Farms Program 1100 N We'stern Ave., Wenatchee WA 98801 mrostrom@wsu.edu or colleen.donovan@wsu.edu (509) 663-8181 ext 263 A-M,�-,VSFIIENGT( , - N, S`1":11j -'1-1 USDA United States National Institute .0oFood and Department of f Agriculture Agriculture D-3 .I. s �t �• s ' t� r r ate, c M�u'�. tlY'I'Sr�i mk On Saturday August 13, 2011 the Port Angeles Farmers Market held a Rapid Market Assessment or RMA1. This RMA is part of a three-year farmers market research project led by the Washington State University Small Farms Program in collaboration with the Washington State Farmers Market Association and the Farmers Market Action Team. This work is supported by the Agricultural Food Research Initiative of the National Institute of Food and Agriculture, USDA. We would like to thank the Port Angeles Farmers Market and especially market manager, Cynthia Warne, for her wonderful collaboration with this project. The purpose of a Rapid Market Assessment is to help farmers markets gain new insights and ideas for improvement. RMAs are done in a participatory way with a diverse assessment team, typically including local market organizers and community members, as well as managers from other markets, agricultural professionals, and students. The RMA consists of three complementary parts: 1) customer counts, 2) a shopper survey, and 3) constructive comments and observations from the assessment team about the market's physical site, atmosphere and vendor mix. There were fifteen people on the Port Angeles RMA team, including: Brian Simmons, Poulsbo Farmers Market, manager; Candace Jagel, San Juan Farmers Market, co -manager and Ag Coordinator for San Juan County Extension, Friday Harbor; Colleen Donovan, WSU Small Farms Program, Ellensburg; Jenny Ringwood, WSU graduate student, Pullman; Jeremy Sage, WSU graduate student, Pullman; Kathy Monds, community member, Port Angeles; Lisa Bridge, Sequim Open Aire Market, manager, Sequim; Mina Pitts, community member, Port Angeles; Patrice Barrentine, WSDA Food Safety and Consumer Services and WSFMA board advisor, Olympia; Patty Hannah, Port Angeles Farmers' Market, board president, Port Angeles; Rayna Sage, WSU graduate I Lev, L., L, Brewer and G. Stephenson, 2008. "Tools for Rapid Market Assessments" Special Report 1088-E, Oregon Small Farms Technical Report No. 5. 0 Port Angeles Rapid Market Assessment 2011 ge student, Pullman; Sandy Edwards, Sequim Open Aire Market, board member and former vendor, Sequim; Sherry Weed, community member, Port Angeles; Sue Griffin, Port Angeles Farmers Market, board member, Port Angeles; and Teri Wheeler, Pike Place Market, manager and WSFMA board president, Seattle. �. MARKET OVERVIEW With a population of just over 19,000, Port Angeles is the largest city in Clallam County (population 71,400). Located on land originally belonging to the Lower Elwha Klallam Tribe, the city is home to an abundant natural resource base and strong cultural heritage. Port Angeles often serves as a gateway to the Olympic National Park as well as Vancouver Island. Demographically, Port Angeles is predominantly white, working cuss; there is also a large Native American population including the Jamestown S'Klallam, Elwha and Makah tribes. Major employment is in retail as well as health related services, education (school district and community college). Marine construction is expanding in the shipyards, and the Nippon pulp paper mill is still a major employer. According to'the USDA's 2007 Census of Agriculture, Clallam County has 512 farms, of which 98% are classified as small farms (grossing less than $250,000 per year). Over a quarter (26%) of farms in Clallam County report selling directly to consumers with total sales of $454,000. Market: Port Angeles Farmers Market 40 http://farmersmarketportangeles.com Market Opened: Late -1970's Day & Flours: Saturday, 10:00 am to 2:00 pm (4 hours per week) The Port Angeles Farmers Market also operates a Wednesday afternoon market from 2:30 pm to 6:30 pm in the summer. Season: Year-round Location: The corner of Front and Lincoln Streets in downtown Port Angeles. The market operates in "The Gateway," a permanent structure with a roof, underground parking, electricity, bathrooms, storage and lighting. It's adjacent to. Clallam Transit Bus Lanes and was built and is run in cooperation with the Clallam Transit District. Prior to the 2009 move to this site, the market was in a parking lot downtown next to the Court House. Market Staff: One part-time, year round manager. Manager is supported by a board of directors. Cynthia Warne started in 2009 Incorporation: Registered Washington State Non -Profit Corporation Vendor Fees: Vendors pay an annual $50 membership (per calendar year). And, each vendor pays a percentage of their gross sales at the end of the market day: 5% for sales under 100% and 8% for sales $100 or more. Vendors The average number of vendors this year has been about 25. Some Port Angeles Rapid Market Assessment 2011Wagetl months were up to the full capacity at 32 vendors and other months (winter) it drops to about 16. On the day of the RMA, there were 13 farm vendors; 6 crafters; 2 bakeries; and 2 prepared food vendors. Products: Vegetables: carrots, chard, spinach, herbs, arugula, cabbage, bok choi, broccoli, zucchini, garlic, onions, beets, cauliflower, lettuce, potatoes, mustards, tomatoes, shallots, kohlrabi, beans Fruits: gooseberries, raspberries. Meat: beef and pork; Dairy: cheese Seafood: clams, oysters, seafood chowder; chants, black cod, wild king salmon, rakfish, smoked king Other: flower bouquets, eggs, honey (jars, sticks, beeswax) Processed food: salsa Prepared food: soup, tea, hummus, sandwiches, muffins, scones, croissants; bread, cookies, tacos, pot stickers, ground coffee Crafts: jewelry, feathers, stones, beads, candles, wool, recycled rugs EBT/Credit/Debit Yes, started in 2011. Total Sales: Annual reported sales for 2010 were $349,000. II. ESTIMATED MARKET ATTENDANCE An estimated 1,714 shoppers came to the Port Angeles Farmers Market on Saturday, August 13, 2011. Potential shoppers entering the market were counted by RMA team members at each of the four market entrances for a ten minute period during each hour of the market. Tally counters were used to improve count accuracy. The hourly sample counts were multiplied by six to get the estimated shoppers per hour. A separate walk-through count was also done prior to the opening bell to count shoppers already in the market. The hourly estimate counts plus the preopening count were totaled to get the estimated daily shopper attendance for the market. Table 1. Estimated number of shoppers by hour FE I Port Angeies Rapid Market Assessment 2011 Wagetl Estimated # Estimated % Time of Shoppers of Shoppers Pre -opening estimate: 40 2% 1st hour: 10:00 am to 11:00 am 426 25% 2nd hour: 11:00 am to 12:00 pm 516 30% 3rd hour: 12:00 pm to 1:00 pm 402 23% 4th hour: 1:00 pin to 2:00 pm 330 19% Estimated # of Shoppers 1,714 100% FE I Port Angeies Rapid Market Assessment 2011 Wagetl C� J Comments: + The estimated number of shoppers coming to the market was greater during the first half of the market than the second half. • The second hour appears to have been the busiest single hour (33°% of shoppers entering), although the first and third hours appear to have been very steady (25% and 23% respectively). • 'The last hour of the market had an estimated drop in shoppers entering the market (19%). August 13th was a calm day, overcast in the morning with more sun as the day progressed. Vendors remarked that it seemed like the "busiest day so far" that season. The annual Port Angeles' "Heritage pays" was also being celebrated downtown that day and a tourist group of Korean Taekwondo students was present at the market. There was also a local article about the market and RMA that appeared on the front page of Friday's newspaper. Longer hours were also noted by shoppers in their written suggestions. Specific suggestions ranged from staying open "one more hour" to staying open "until 4:00 pm." However, if the market chooses to stay open later, would it pick up additional, new shoppers? If there is a pattern of attendance tending to fall after 1:00 pm, then the market may consider creating specific incentives or activities, and make sure there is prepared food available to attract shoppers during that time. Alternatively, the market could explore opening the market just a half an hour earlier as a means of testing how increased hours might change overall attendance, if at all. Table 2. Estimated number of shoppers by market entrance Entrances The market site has a perimeter fence and landscape that oblige shoppers to enter through one of four clearly defined entrances. This greatly facilitated the hourly shopper counts. Port Angeles Rapid Market Assessment 2011 age • Per our estimates, over a third of shoppers (34.4%) entered the market through the is entrance by the SW Corner and the transit lane. Perhaps people are taking advantage of the nearby parking lot? • The entrance on Lincoln Street was the second most frequently recorded entrance. This too may have to do with convenient parking. It seems this would be the most convenient entrance for people disembarking from the ferry; however, only a relatively small number of survey respondents reported traveling to the market by ferry. • Overall, there are slightly more shoppers entering from the south side of the market (54.8%) compared to the north side of the market (45.2%). • According to the RMA counter assigned to the SE corner by Front Street, this entrance initially seemed to being used primarily by shoppers as an exit. Knowing where most of the shoppers tend to enter the market can inform where to locate key signage (e.g. for the bathrooms, ATM, information booth, etc.). Based on the RMA estimates, the market would be advised to place any festive banners or flags that help attract shoppers at the Lincoln Street and SW corner entrances. Alternatively, vendors with attractive and colorful products (e.g. flower vendors) are visually inviting and excellent for entrances. This may be particularly strategic at the Lincoln Street entrance that had more diffused, open space on the RMA day. Please also see the RMA team°s comments about entrances in section Ill' of this report: III. SHOPPER SURVEY QUESTIONS Six "dot survey" questions were written on large flip -charts and set up on easels before the market opened. The RMA team actively encouraged shoppers to participate in the survey. Each shopper was given six dots to indicate his/her answer to each question. The sheets were refreshed at each hour of the market. This allowed us to investigate if shopper answers varied by the time of day. It also helped minimize response bias. On average for all six questions, a sample of approximately 530 people or an estimated 31% of shoppers participated in the survey. Raw counts and percentages for each question are included at the end of this report. • FE Port Angeles Rapid Market Assessment 2011 Wageq 0 Question 1. Where do you live? (N = 540) C 300 - 49% 250 200 150 100 50 0 Where Respondents Live i First Half of Market �t ®�`�` Im Second -Half of Market Comments: • Nearly half (49%) of our sample of market shoppers reported that they live in Port Angeles. The proportion of respondents from Port Angeles was consistent for first and second halves of the market. This suggests that 510 of shoppers are coming from outside of Port Angeles. There appear to have been relatively few respondents from other parts of ClaIIam County (8% total); and none from Jefferson County. There is also a market in nearby Sequim (population 6,606) on Saturdays. Neighboring Jefferson County has a Saturday and Wednesday farmers market in Port Townsend and Sunday market in Chirnacum. Over a quarter (26%) of respondents selected "Other" which is hard to interpret. Are they from other US states, other countries? Question 2. How did you travel to the market today? (N.= 535) • As with our RMAs at other farmers markets, most respondents reported driving to the market. In Port Angeles, over two-thirds (77 /a) of shoppers drove to the farmers market. 'This trend highlights the importance of available parking near the market. • 'There was a fairly strong number (13%) who walked. • Relative to other RMAs we have done, the percentage of respondents (5%) who traveled by bus was the highest we have seen so far. It probably helps that the market is located at a central transit station. • There were 3% of respondents who came via the ferry which might correspond to the 3% who reported they lived in Victoria. If not already in place, clear signage about the Port Angeles Elapid Market Assessment 2011 age market on the ferry and, on Saturdays, directions on how to get to the market from the ferry dock may be helpful. • There doesn't appear to be a significant difference between the first and second half of the market in terms of how respondents traveled to the market. Molder of Travel to the Market 300 Foot Bicycle Small or Large Car, Bus, Ferry Other? Mid-sized SUV, or rideshare, Car Truck carpool? Im First Half of Market ® Second Half of Market Question 3. Flow often coo you shop at this market? (N = 525) Frequency of Shopping at the Market 250 zoo 150 100 50 0 4010 Weekly Twice a Once a month Once or twice This is my first Other? month a season visit 0 First Half of Market R Second Half of Market Fm Part Angeles Rapid Market Assessment 2011 U n Comment; • Similar to the. San Juan Island Farmers Market, the Port Angeles Famers Market appears to have two distinct shopping bases: one that is local and loyal; and one that is comprised mainly of visitors. • Of those responding to the survey, 36% said they shopped at the market weekly (23%) or twice a month (13%). • Meanwhile, 40°l of respondents said this was their first visit. Since the RMA was held in August and there was a significant portion of people who lived outside the county, they could be visitors or tourists. Survey responses indicated that first-time visitors were more likely to come during the first two hours of the market. +� It is not clear how respondents interpreted "other" in this case. It could be that they shop at both the Wednesday and Saturday markets or it could mean something else. Question 4. How much have you (or will you) spend at the Farmers' Market today? (N = 516) 120 19% 100 -- • 80 60 40 20 0 Spending, at the Market LP � Q'1° o `' d First Half of Market Im Second Half of Market Comments: • The estimated average spending per shopping group is $16.642. • Almost one in seven respondents reported not spending anything, which suggests that 86% of respondents bought something at the market that day. • Almost half of respondents (48 %) report spending between $6.00 and $20.00. 2 To get the estimated average spending, each range is assigned a mid -point dollar value. The value is multiplied by the count in that range. Spending is totaled across ranges and divided by the total number of respondents (N). Port Angeles Rapid Market Assessment 2011 U pig • 7 % reported spending over $40.00. Survey results show a higher number of shoppers who reported spending over $40 during the first two hours of the market." Estimated Sales If we estimate an average "shopping group" includes 2.0 people at the Port Angeles Farmers' Market, we get a total of 857 shopping groups. 8y multiplying the number of shopping groups by $16.64, we would then estimate the total sales at the market on the day of the RMA to be approximately $14,260. In most market studies, customer reported spending tends to exceed vendor reported sales, some researchers saying by around 25%. Indeed, we see that the same is true here with reported vendor sales for August 13 of $11,589. Question S. How much have you (or will you) spend at other downtown businesses or restaurants today? (N = 503) 180 160 140 120 100 80 60 40 20 0 Shopping at other Downtown Businesses and Restaurants 30% a 11% 8% 9% 3% 8% 6% 8% a. ' —J, O1 V •p�O V 1110 J {��t;�� e t:z t?;`11 19 First Half of Market M second Half of Market Comments: The estimated average spending at other downtown businesses and restaurants is $21.75. 3 spending is estimated by "shopping group." The average size of a shopping group varies by market, depending on the demographics of the area, day of the week, nature of the market, as well as time of year. if we have an estimated number of shopping groups and an estimate of the average spending, then we can calculate the estimated sales for the day based on these assumptions. Average Spending ($)IShopping Group X # of Shopping Groups = Estimated Total Soles ($) 0 Port Angeles Rapid Market Assessment 2011 Lhgel • • Over two-thirds (70%) of market shoppers bought something at a downtown business that day. • Half of respondents (51%) reported spending between $6.00 and $50.00 at other downtown businesses or restaurants. • 12 % reported spending over $50.00. Question 6. What is your primary reason for shopping at the market? (N = 553) The sixth and final survey question is often the most difficult question to answer because we ask people to choose one reason for shopping at the market. We realize that asking someone to pick their "primary reason" for coming to the market that day can be a challenge as people tend to come for multiple reasons. While potentially very popular, providing an "all of the above" option would not result in useful data. Farmers markets are facing increasing competition from co-ops, farm stands, u -pick, CEAs and other retail outlets, including grocery stores decorated to look like a farmers market. Therefore, it is important for us to understand why people -- given the increasing alternatives -- are stili motivated to shop at farmers markets. 160 140 120 100 80 60 40 20 0 Primary reason for Shopping at the Market �� 1;0� 0� 0� e� �e 6`' 0 0 C� 0116 �a Es First Half of Market R Second Half of Market The RMA results suggest that the top reasons for shopping at the market are. 1. Support a local farmer (25%) Port Angeles Rapid Market Assessment 2011 4 a-ge 114 2. Healthy food (19 %) 3. Other (17 %) The primary motivator of supporting local farmers is consistent with research from around the country. Affordable food, prepared food and crafts each ranked low as primary reasons. "Seeing friends" was also low (3 %) while "atmosphere" was fairly strong (13%) which could make sense at more of a tourist market. It is likely that many of these choices could be secondary reasons for shopping at the farmers market. The 17% that selected "hither" is intriguing since we offered such a complete list. It could be that these shoppers didn't want to have to "pick just one" reason and used "rather" as a sort of "all of the above" vote. Alternatively, chance visitors to the market might not have had a premeditated reason for attending. Shopper Suggestions: A flip chart labeled "Suggestions" was placed at the end of the survey. Shoppers were able to write whatever they wanted to on the blank sheets. The number one suggestion was to have longer market hours. Specific suggestions ranged from staying open "one more hour" to several people who wrote "until 4:00 pm." rine person wanted "hours like Pike's Place in Seattle." Other shopper suggestions: Infrastructure: • more tables/larger eating space • need beer and wine garden • portable heaters in winter • better cover for rainy days • recycling area for plastic bottles, etc. • handicapped parking - there is none; close by entrance would be nice Products (in order of frequency suggested): • coffee • produce in smaller amounts for single people • more fruit • chicken • more sausage/meat • wine tasting • beer (local) • more prepared healthy food • breakfast food • more baked goods • more vendors • more flowers and plants • potted herbs • need candy • more arts and crafts Events and activities: • kid activities • more entertainment; live music! • more dancing • include basket weaving Location: • I remember Laurel between 1st and Front Sts. Are you now done with getting pushed around??? For real? • Glad you're finally back downtown; • Please always be here • year-round permanent market OM - - I Port Angeles Rapid Market Assessment 2011 Lo age E • 1�1 Canine clash: For alowing dogs: 5 • Against dogs: B Other suggestions: ■ indicate non -GMS] status on produce! And on all food items (prepared or otherwise) • bicyclist discounts • refer a friend coupons • lots of free samples • sun IV. RMA TEAM MEMBERS CONSTRUCTIVE COMMENTS & OBSERVATIONS As part of the RMA, each member of the assessment team was asked to note his or her observations about the market's physical site, atmosphere and vendor and product mix. The purpose is to offer helpful ideas from a "fresh" perspective. Below is a summary of key themes and comments noted by the assessment team at the RMA. We understand that markets may have tried ideas before or have conditions that limit their ability to implement ideas. In every market there are external factors that may have a significant impact (positive and negative) but are outside its sphere of control or influence. Physical Site: This includes access to the market, parking, flow of people and traffic, liability issues, organization, etc. Permanent structure: • The attractive, permanent structure with overhead cover is a key asset. • The site can be dark, especially in the winter. • Suggestion to ,paint a mural on the inside wall (big white space). • Another challenge to this site is the finite space and limited growth potential. Location: • Shoppers seem to like the market's location downtown Port Angeles, close to the ferry dock. • There seem to be a few shoppers still begrudging about the move from the Court House two years ago. • Concern about cars having "close calls" with pedestrians at Front St, mid -block crosswalk and crosswalk across Transit Center lot between market and Budget lot. • Cocoadoodle donuts loves the market because of the overflow, especially on Wednesdays, FM FE Port Angeles Rapid Market Assessment 2011 �� Parking: ■ Great that the market pays for parking!! • Parking not too easy to find if it's your first time to the market. ■ Parking lot at Budget is fiendishly hard to navigate. Visibility: ■ Good signage by ferry; waiting for ferry is another reason to be at the market. • Signage on 101 for approaching traffic — first thing they see is the cedar craftsman and a sign on the corner of the market. Maybe more advanced signage? Fntranrps- • Not formal entrances, some are awkward (the Bird and the Beads) ■ Pretty open — people use all entrances • Lots of stairs to/from entrance areas — no clear ADA access points (need better signage?) ■ Traffic — the NE entrance seemed neglected • Excellent entrances, bit of a distance from parking, but fantastic morning flow of people. • Only one entrance for vendors set up makes it time-consuming load/unload. ■ Nice touch to have carts available on sidewalk for vendors in the morning! • Strange arrangement of vendors with crafts at all entrances but one. Why is furniture vendor on the sidewalk above the market when there is a large gap between Annie's flowers and the garlic vendor? 0 Accessibility: • Not easily accessible to handicapped • Make sure market is serving the needs of customers with disabilities to allow them to access the market equally. Perhaps have signs to show where handicap access is. (signs that can be seen from traffic) • A market customer visiting from out of town mentioned to me that she had a very difficult time finding accessible parking. We have several customers who have disability and need consideration. • Particularly the wheelchair access by the clock. ■ Perhaps add signs that indicate handicap access and bicycle parking. Bikes: Specifically asked cyclist about accessibility. Most weren't sure if parking/locking bikes against the railing at the front of the Gateway Center (Front 5t) was okay, but otherwise good accessibility. Flow: The market "flow" received the most comments from the assessment team. Concerns included use of space, vendor placement, and congestion when busy. • Port Angeles Rapid Market Assessment 2011 age • Lots of market space not used to capacity and other areas around food tables were too tight • Crowd flows pretty well within spaces, but can get blocked by lines when market is busy. Gets difficult for motorized carts and people who have strollers. • Generally good aisle widths, but flow poor e.g. Clark farms booth corner blocking flow • Some aisles good, some too wide, some blocked • Booth placement: some outer booths are hanging out there — too far away; need to pull them in or fill in the spaces between; • Moving a few vendors, especially around the NE corner will make the market more cohesive. • 1 found myself trying to cut behind vendors several times because I couldn't get a feel for flow. • There are several places where customers get bottlenecked — especially with those strollers • Really like the meandering flow of traffic; seems to work well. +� Too crowded in main traffic areas — especially on west side of Nash's and outside on south • Majority of shoppers are congregated in the middle of the market. • Revisit placement of vendors. Nash in the middle? Maybe move to the edge? • Angles of tents did block traffic in areas • Flow is very difficult. Especially with the "eating" tables right in the center (although our survey contributes to that problem!) • Would be nice to have a clearer circle or path through the vendors • A little congestion by Nash's and Korean lady • Also bottleneck where people pass thought the Birds and Bees tent • 1 wonder if opening 30 minutes earlier would relieve am congestion Tables: • Tables to sit at on west end creates a bottleneck (congestion) • Nice customer service offerings: staffed info booth, EBT/clebit "chits", music, seating (though it was in the way of foot traffic); it would be better to have seating out of the way of the traffic flow • Wow, the tables got dirty with food and my clipboard got dirty. Does someone clean them? • Great to have multiple options to sit and eat • A designated sitting/eating area would probably gather more people. Seemed like local and friends mostly used the randomly placed tables. • Visitors/tourists might like a less busy spot to rest. Northeast corner: The east end of the market and northeast corner in particular attracted the assessment team's attention and concern. Their suggestion is to somehow draw customers to east end of market. • East side of market "dead" all day kraft vendors). Part Angeles Rapid Market Assessment 2011 49gellt • Outdoor vendors could be groups more compactly to provide better visual appearance of busy market. • Needs more vendors on the outside area — it's the first thing shoppers see. Should look interesting. Looks too desolate on the Lincoln street side. • Not enough vendors! Vendors on the outside seem to be by-passed because there's too much empty space around them to encourage shoppers to explore that area. • Nine organization — booths, with awnings define spaces well. Crafters: • Craft area feels left out • Would make sure to have all growers together, and group the jewelry, wools, and crafts people together in a different area. • Working crafts into market set up may increase traffic, flow and sales. • I'd beef up crafts, just outside the food market OR get rid of them all together (and bring in more food to replace them). Crafts seem like an afterthought. • 1 don't like the crafts being on the periphery of the market; they're kind of lost. • Mostly crafters are visible from outside the market. Could some produce vendors be position in the prominent edge spaces? • Are all the craft items made locally? Cedar furniture vendor: • Liked the cedar garden furniture "display" below the stairs. (just like home!) (away from the main booth. But the booth up at the intersection seems weird and out of place. • Why is the cedar furniture guy on the street and not with the rest of the other vendors? It might block people from seeing the market? Bathrooms: ■ Bathroom access is wonderful! Nice to have them right on site without a need for porta potties. • Need toilet seats in ladies restroom. Garbage • Great garbage cans • Where are the garbage cans? Should be more obvious. Atmosphere: This includes the overall 'feel" of the market, type of shoppers, conversations, educational activities, community connections, etc. Busy! • The market is busy, friendly, exciting, happy, very festive, noisy. • Market busy before opening at 10am until about 1:20pm ish • Comment: seems to be more people here than usual FE Fort Angeles Rapid Market Assessment 2011 age -• Customer walking in at 10:25 "oh my gosh! It's busy! White women, mid-30s with a male partner) • Very congested on north side but maybe due to the survey and seating together Community: • Good community gathering spot and information exchange. • Very friendly and vibrant -- a meeting place for locals. • People happy and engaged (with other customers and market vendors) • The community interaction is the most wonderful element of the farmers market. observed lots of families shopping together, interacting with their children. Very valuable environment for some of our DD citizens. Creates social equality for them. • Community feel in the best way. ► Awesome community feel. • 4ne.of the reasons to come down to the market is to visit (comment from shopper). • People are having a good time; shoppers seem like they are enjoying themselves • Nice mix of people — lots of families • Children of all ages, lots of families with children Visitors: • Seemed to be a lot of visitors from out of town, state and out of county. Very good way for visitors to experience local cultures. • Community embraces visitors (e.g. Korean martial arts students were introduced on PA system). Nice touch to welcome the Korean Taekwondo kids. ■ Taekwondo group crowded flow • 15 visiting Korean Taekwondo teams; bought prepared food. Music: • People dancing and singing to the music. • No one seems to listen to the music; no seating by music. • Great band — should play until closing though. • 1 didn't notice if folks stopped to listen to the music, but the band could be replaced with buskers to take up less space. Just a thought. • If musicians have to leave before the market closes, could you play a CD over the sound system? • Music adds to the energy • Great, enjoyable, appropriate music — a bit loud for folks conversing nearby and the quiet was too quiet when they stopped playing sudden lull. • Love the live music and the vendors clapping in support. • Music is fantastic! • Good excitement and cheer level. Entertainment at nice sound level. • Great farmers, market music some others have been loud or not appropriate for some demographics. • Music is important to the festive feel. Port Angeles Rapid Market Assessment 2011e • A shopper that visits frequently said sometimes the music is too loud. Events: • Any possible connections for Farmers Market Week? • Didn't see any educational activities or community connections. • No educational activities or demos. • Heritage Days was happening by Maurices. Dogs: • Talked to a dog owner who says the market was his dog's favorite place to go and he knows several people including the city manager who no longer come because of the ban on pets. (Of course he was there and his wife was shopping.) • Feedback: allow dogs. Venders and Products: This includes access to the market, parking, flow of people and traffic, liability issues, organization, etc. Vendor friendliness and customer service: • Vendors friendly, answering questions, knowledgeable, patient; generally helpful. • Vendors seem friendly, outgoing, engaging with customers; the vendors are welcoming and helpful, knowledgeable; makes shoppers want to return. Vendors are very friendly without being pushy. 0 • Most vendors seem to have a good rapport with customers — gives market a welcoming feel. • Overheard produce vendors giving growing tips to shoppers. • Vendors shared ideas for cooking/preparing the produce they sell. • Bots of hugs amongst customers and Vendors. • Smiles and genuine interest in customers goes a long way! • It is good when vendors recognize the people who come all the time but are just as friendly with "newcomers." • Crafters/farmers share personal aspects of their craft, such as, "I make these children's caps from left over yarn skeins" (no waste) or how they got interested in growing a certain crop, or benefits of its use. • Naturally enthusiastic, friendly vendors attract more customers (Hash's). Some vendors were not inviting. Got the hard sell from the fundraiser girl — too hard. • Garlic vendor— plain set up, yet drew customers, very knowledgeable about garlic ■ Multiple observations of vendors bartering. Signage and displays: • Most vendors have very nice displays; most signage is visible; clear signage / good prices. • Beautiful produce displays! • Those that did were great, especially pictures of the farm. Creates a good connection. Port Angeles Rapid Market Assessment 2011 • Some vendors do not have signage of who they are; make sure there's a sign to let customers know who you are. • No signage at Korean family booth. • Faerie garden vendor —.no sign for faerie skirts — hard to know what item is without sign • The beef and Iamb booths had informative easy to read sign. Signs need to be posted where they are visible, even when the market is crowded and should be obvious from a distance (clear lettering). • West wind farm — nice display but no signage today, crooked table cloths. • Pan d'amore — ripped, wrinkled, dirty, askew tablecloth. • Might be nice to encourage garlic guy, wild west, and Clark farm to dress up displays a bit. Even just a table cloth and (garlic guy) painted sign would be nice. • Garlic vendor did not have prices and was "eyeing a pound for $15/Ib price" because his scales aren't certified yet • Baked goods did not have signage for scones/breakfast breads nor pricing (grocery, natural) Ingredient list? • Price signage should be required for all vendors. • Good idea to set signage requirement for pricing. Nash's: • Nash's display is very inviting, visually appealing; fantastic produce stand. • Nash's makes a great anchor [did well]; focal point of market. • A vibrant, attractive, lush display such as Nash's really creates a center. • Nash's could use two cashiers but clearly people have great relationships with the vendor and are willing to wait. Product mix: • Great product mix for such a small market; Meat/veg/cheese/bakery/seafood/value added — great mix. Good job on product mix! • Excellent variety!! I love how well the local foods are represented. • Nice, balanced mix. • Very good product mix of and quality! Pleasing displays and signage at most booths. Customer service was very good too. • Best selection in during the morning —come in the afternoon for mostly produce and crafts. • Needs better ethnic mix of vendors. Sales and shopping: • Big line up at the seafood booth at fpm. • flowers going out one after the other all afternoon. • Craft vendors do not have many customers. • People have {come in all day long, still at good crowd at end of the day, though some vendors are packing up (1:30pm). Good selection of produce left. • Products still available at fpm which is good. Port Angeles Rapid Market Assessment 2011 1 ■ Saw a few Starbucks mugs! Baked goods and tea nearly sold out. • People wait in lune. Lots of people waiting for hot food or beef. • Most shoppers left with food products and most of them left with a bag. A good amount of shoppers bought products (had bag of stuff). • People come here for the farms and food. Crafts were frequently overlooked (perhaps due to price level). Products: • Mostly produce; product quality is high, good mix. Lots of produce and produce customers. Produce of outstanding quality. • People seemed please with the variety and quality of food products. • Keep your cheese vendor at all costs. • People appreciated availability of organic and unprocessed foods. • People love the meat vendor. Prepared foods: ■ Good selection of prepared foods. • 1 enjoyed everything I ate. • Food booths seem popular at noon, and soups etc sell out quickly. • Pot sticker vendor had steady stream of customers. Styrofoam food containers at Korean pot sticker booth. Potential liability: • Food safety: cheese not refrigerated? Is that allowed?; Did not see cheese vendor utilizing refrigeration/coolers. • Salmon vendor's product was melting and did not appear to stay frozen. • If vendor does not have certified scales then the product must be sold by the piece or bunch. • Egg labeling could not be seen unless purchased. • Weights -- loved the buckets planted with succulents used as weights! Suggested products: • Add a soap and body care products vendors; customers looking for soap. • No coffee offered; more drinks. Where can you get something to drink? • Need fruit vendor — soft fruit and apples — perhaps cheese vendor could sell? • Need chicken! • Could definitely support more baked goods and ready to eat vendors (and beverages). • Maybe more "restaurant" booths (with locally prepared choices) —strawberry shortcake. • Overheard people wanting smaller produce quantities. No tomatoes at the market. Market Information Booth: • Good info at market manager booth. Seeds nice. Community board at market booth is a great tides. 0 Port Angeles Rapid Market Assessment 2011$ • Good idea to have "satellite" display adjacent to main table at booth near NW entrance. Johnston Farm. It didn't block traffic. • Hard to find the market booth Tourists on the street -level asked me if I was a local, but didn't go into the market. Offering a visible info booth (with signage facing the market) may draw in more visitors. Make info booth more prominent. • Debit/credit card service well used, convenient for shoppers; a definite plus for the market • Given the large first time customers, it would be good to see a more prominent display for market manager and taking EBT/credit/debit. • Manager booth need to be more visible especially for new EBT/Snap customers. • Sometimes there is no one at the market manager booth. V. CONCLUSION The RMA team estimated that approximately 1,714 shoppers came to the Port Angeles market on August 13, 2011. Many vendors and observers said that it seemed like one of "the busiest days so far this year." The RMA team also noted the busy market, citing active sales and even lines at vendors. An average of 530 people responded to each of the six shopper survey questions. This is an estimated intercept rate of 31% of all shoppers at the market that day. Highlights include: • 49 % of respondents reported living in Port Angeles and a full 57 % in Clallam County; 43 % of shoppers were from outside of the county, including 26 % from "Other"— suggesting a strong showing from other US states or international visitors. • As expected, most (77%) people drove to the market, suggesting parking is critical to the market access. • Over a third (36°f) of dot survey respondents reported shopping at the market either weekly (23%) or twice a month (13%), suggesting a strong loyal customer base. At the same time, 40% of people said this was their first time at the market. • On average, shoppers reported spending an estimated $16.64 at the market that day and $21.75 at other downtown businesses and restaurants. 70% of all market shoppers also planned to spend or had spent something downtown. Total estimated sales were between $15,840 and $19,000, depending on the size of the shopping group. • As with other RMAs we have organized, the top reason for shopping at the market is "to support a local farmer" (25 %). This was followed by "healthy food" (19%), "Other" (17%) and "atmosphere" (13%). The shopping frequency data, in combination with where respondents live, suggests that the market is serving two distinct, strong customer bases: one comprised primarily of locals and one comprised of visitors. Each customer base should be considered separately in key management decisions, at least during the peak season, as their needs tend to be different. Visitors will need additional signage to the market entrances, bathrooms, market information Port Angeles Rapid Market Assessment 2011 booth, any rules etc. Visitors may also tend to seek out more ready -to -eat or portable products, especially items that are unique or authentic to the region. Educational outreach strategies may also differ. Locals may connect more to ongoing events and opportunities whereas visitors may benefit from more basic information about the region. What we can learn from Port Angeles (and San Juan Island also) is the importance of not thinking of markets as solely a "tourist" or "local" market because in fact it may be both. Our assessment team was really impressed with the permanent market structure, vibrant sense of community, as well as the quality and mix of products and vendors at the 'Port Angeles market. The active participation of the board and community members in the market was also very impressive and speaks well of the market's future potential. Overall, the RMA team's strongest recommendations are to: • work on the overall flow of the market traffic so that there are fewer "bottlenecks"; • address the "empty" space in the northeast corner to even out the energy and visual density in the market; • reconsider the placement of the crafters so that they have a more coherent place in the market; • increase the market visibility from the street level and highlight the market entrances with strong visuals that can be seen from the street (e.g. tall banners, flags, flower vendors, etc.); • consider adding more soft and stone fruit, corn, and a soap/body products. • Port Angeles Rapid Market Assessment 2011 .-Tg E Port Angeles Farmers Market — August 1% 2011 Rapid Market Assessment Survey Questions & Responses An average of 530 people answered each dot survey question which represents an estimated intercept rate of 31% of shoppers. uw n 5. . ... g.. .... .... - ,Res on ses ........ ..... .... .. . . 1. Where do you live.? Port Angeles . ..... ....... 264.5 49% Joyce 12.5 2% Sequirn 22 4% West End 2 0% Carlsborg 0 0% Other Clallarn County 7 1 % Jefferson County 1 0% Other Western WA County 58 11% Eastern WA 18 3% Victoria 17 3% Other 138 26% ....TOTAL.. 540 1.00% 2. How did you travel to the Foot 67 13% market today? Bicycle 5 1 % Small or Mid-sized Car 254 47% Large Car, SUV, or Truck 157 29% Bus, rideshare or carpool? 27 5% Ferry 14 3% Other? 12 2% T- QTAL:-�-' 536 -- -------- 3. How often do you shop at Weekly 122 23% this farmers market? Twice a month 70.5 13% Once a month 42.5 8% Once or twice a season 49 9% This is my first visit 210 40% Other? 35 7% TOTAL. .629 Port Angeles Rapid Market Assessment 2011 1"11 u e. uestlon ,'fit . ...:.:. _ ...:....:..:..:.. .:.-.:.-.:.:- - - ......... Res oases :: P :. yTot a - 4. How much have you (or $0 73 14% will you) spend at the $1 to 5 72 14% market today? $6 to 10 96 19% $11 to 15 fib 13% $16 to 20 85 16% $21 to 30 60 12% $31 to 40 25 5% $41 to 50 11 2% $51 to 75 7 1410 $76 to 100 7 1010 Over $100 12 2% TOTAL: '.:...: = : _ :'. 7'51°6'"- 1'00°10=: 5. How much will you spend $0 152.5 30% at other downtown $1 to 5 42.5 8% businesses or restaurants $6 to 10 46 9% today? $11 to 15 43 9% $16 to 20 53 11% $21 to 30 40 8% $31 to 40 30 6% $41 to 50 38 8% $51 to 75 16 3% $76 to 100 10 2% Over $100 32 6% TOTAL:.' :::':.:' :: .... ..... 503 0%' :.:.. . 100%' 6. What is your primary Healthy food 107.5 19% reason for shopping at the Environmentally friendly food 51.5 9% market today? Tasty food 52 9% Affordable food 2 0% Support a local farmer 137 25% Atmosphere 71 13% Seeing friends 19 3% C rafts 13 2% Prepared foods 6 1010 Other 94 17% TOTAL.100:/0 553..:..:::...::.... U : Port Angeles Rapid 'Market Assessment 2011 • • 1�1 • E f E f i 1 s �.`.. 1 DATE: November 1, 2011 TO: CITY COUNCIL FROM: Nathan A.West, Director Community and Economic Development SUBJECT: WATERFRONT TRANSPORTATION IMPROVEMENT PLAN (WTIP) ESPLANADE 60% DESIGN SUBMITTAL Summary: As part of the Waterfront Transportation Improvement Plan (WTIP), project Studio Cascade and City Staff will be presenting a worksession on the 60% design update for the esplanade portion of the project. The design team and City staff are seeking comments and questions from Council at this time in order to move forward with 100% design documents later this year. Recommendation: 1.) Listen to presentation, 2.) Discuss and review 60% design and provide comments to staff. Background / Analysis: On August 16, 2011, City Council reviewed the 30% design drawings for the Waterfront Development project. A number of good comments were made by Council at that meeting and changes were implemented by the design team. Team members will outline some of those changes during this evening's worksession. In order to maintain a 2012 construction schedule staff and Studio Cascade are presenting 60% design drawings for this portion of the project and we are hopeful that Council can make comments at the meeting and following the meeting but no later than Friday November 4t" 2011. Design drawings for 60% review have been posted on the City website. Copies of the key drawings have also been placed in Council boxes. On March 15, Council elected to develop as a priority the portion along Railroad Avenue between the west side of the Blackball Ferry dock and Oak Street (known as the esplanade) into 100% bid - ready drawings, and the portion between Oak Street and the Valley Creek Estuary (known as the West -end Park) into 60% drawings. The project is continuing on schedule and 100% design drawings are expected in December of this year. Presently this phase of the project is estimated to cost $3.3M and is expected to start in spring of 2012. A great deal of progress has been made on the WTIP project since Council's last review in August. Bill grimes will present details a multiple aspects of the project. Updates on permitting and efforts to engage local stakeholders will also be outlined at the meeting. D-27 • • CITY COUNCIL MEETING Port Angeles, Washington October 18, 2411 CALL TO ORDER- Mayor Di Guilio called the special meeting of the Port Angeles City Council to SPECIAL MEETING: order at 5:00 p.m. ROLL CALL: Members Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, and Mania. Members Absent: Councilmember Nelson. Staff Present: Manager Myers, Attorney Bloor, Deputy Clerk Pierce, G. Cutler, T. Gallagher, D. McKeen, S. Roberds, Y. Ziomkowski, R. Bonine, B. Coons, and D Bellamente. WORK SESSION: 1. 2012 Budget Work Session City Manager Myers and. Finance Director Ziomkowski conducted a PowerPoint presentation regarding the proposed 2012 Preliminary Budget. The PowerPoint presentation outlined the process taken in balancing the 2012 Preliminary Budget of $130,843,101.00, and anticipated 2012 revenues and expenditures. Director Ziomkowski outlined the Council's revenue options concerning property tax revenue, transportation improvement district, and property tax levy lift. She also provided Council with 2012 supplemental budget information for further review. Another work session on the budget will be held on October 27, 2011, at. 5:30 p.m. ADJOURNMENT: Mayor Di Guilio adjourned the special meeting at 5:59 p.m. CALL TO ORDER- Mayor Di Guilio called the regular meeting of the .Port Angeles City Council to REGULAR MEETING: order at 6:05 p.m. ROLL CALL: Members Present Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, and Mania. Councilmember Nelson participated via speakerphone between 7:05 p.m. and 8:24 p.m. Members Absent: Councilmember Nelson. It was mored by Collins and seconded by Downie to: Excuse Councilmember Nelson from the October 18, 2011 City Council meeting. Motion carried 6-0. Staff Present: Manager Myers, Attorney Bloor, Deputy Clerk Pierce, G, Cutler, T. Gallagher, D. McKeen, S. Roberds, Y. Ziomkowski, P. Lusk, L. Dunbar, K. Neal, J. Burke, D Bellamente, and R. Hostetler. F-1 CITY COUNCIL MEETING October 18, 2011 PLEDGE OF Mayor Di Guilio led the Pledge of Allegiance to the Flag. ALLEGIANCE: CEREMONIAL 1. Domestic Violence Awareness Month — 2011 Gratitude Awards MATTERS/ PROCLAMATIONS/ Attorney Bloor introduced Becca Korby, Executive Director of Healthy Families of fir. EMPLOYEE Clallam County. Attorney Bloor led the recognition of City employees: Police RECOGNITIONS: Officers Dan Morse and Lucas Degand; and Legal Department employees Heidi Greenwood and Randi Mahlum. These employees have demonstrated excellence, compassion, and a proactive response to Domestic Violence cases and will be formally recognized as Domestic Violence Gratitude Award winners at a ceremony on October 26, 2011. PUBLIC COMMENT: Norma Turner, 3928 Mt. Angeles Road, spoke in regards to the utility rates, conservation, and low-income discount policies; spoke in favor of adopting a base rate for Nippon; and spoke regarding a biomass project in Vancouver, Washington. Randall McCoy, 112 E. 11th Street, representing the Alternative Transportation Advocacy of Port Angeles, spoke in regards to the Spruce Trail project and specifically in opposition to Alternative 3 as proposed by Olympic National Park. Ed Chadd, 307 W. 6" Street, spoke in opposition to the Spruce Trail project regarding Alternative 3 as proposed by the Olympic National Park. _ - _ _.- Michael Husky, 1329 Campbell Avenue, spoke in, opposition. to charging more for recycling services and less for garbage service; and in opposition to the new smart meters. CITY COUNCIL Councilmember Mania spoke regarding his attendance at the Port Angeles Fine Art REPORTS: Center's 25th anniversary event. Councilmember Collins spoke regarding his attendance at the AWC Regional Conference. No other reports were given. WORK SESSION: 1. Port Angeles Downtown Association — 3�d Quarter Report Port Angeles Downtown Association (PADA) Executive Director Barbara Frederick conducted a PowerPoint presentation of the Association's 2011 Third Quarter Report. Councilmember Downie noted that he received numerous compliments regarding the attractiveness of the city and downtown during the Celebrate Elwha! event. BREAK: Mayor Di Guilio recessed the meeting for a break at 6:52 p.m. The meeting reconvened at 7:00 p.m. LATE ITEMS TO BE None. PLACED ON THIS OR FUTURE AGENDAS: 2 F-2 U CITY COUNCIL MEETING October 18, 2011 PUBLIC HEARINGS- 1. Utility Retail Rate and Fee Adjustments OTHER: Counciimember Nelson joined the meeting via conference call at 7:05 p.m. Ordinance No. 3438 • Council discussion ensued regarding recycling rates. Council agreed by consensus to address recycling rates in 2012. Deputy Director of Power Resources Dunbar conducted a PowerPoint presentation regarding utility rate options and proposed utility rate and fee ordinance amendments. He explained that the proposed ordinance no longer included amendments regarding unbundling recycling from solid waste collections. Deputy Director Dunbar explained the electric utility retail rate increase options. He stated that Option 1 included an increase applied only to the basic charge, Option 2. included an increase applied only to the energy charge, and Option 3 included half of the increase applied to the basic charge and half to the energy charge. Deputy Director Dunbar noted that general principles of utility rate setting typically use the basic charge to cover set costs to reduce the risks of utility revenue not being recovered. He listed the pros and cons of each option and described the rate comparisons to other utilities in other communities. Public Works and Utilities Director Cutler noted that the Bonneville Power Association's recent rate increase affects different types of utilities in different ways by how they use power. The City of Port Angeles Utility is expecting a 14% increase. Deputy Director Dunbar reviewed comments and questions submitted at the last public hearing and provided answers. Council discussion followed. Mayor Di Guilio continued the public hearing at 7:30 p.m. Steve Nordwell, 710 S. I Street, spoke regarding time -of --use rates; the apparent lack of rate schedule that encourages customers to conserve; suggested allowing a way for the public to make additional comments regarding time -of -use rates; and the BPA rate structure related to revenue risk. Andrew Schwab, 116 E. 1 O'h Street, spoke in favor of a rate increase based on consumption; suggested consideration of raising the consumption rate to also cover the base costs resulting in a usage -only rate increase. Ed Chadd, 307 W. 61" Street, spoke in favor of Option 3; urged Council to consider conservation in all deliberations when setting rates; supported not making changes to recycling; encouraged the City to find a system for residents to share recycling containers; and spoke in support of the City to subsidize recycling. Norma Turner, 3928 Mt. Angeles road, asked questions about the charges listed on utility bills. Randall McCoy, 112 E. I Ph Street, asked for consideration of hybridized approach to minimally adjust both the base and usage rates. Mayor Di Guilio closed the public hearing at 7:44 p.m. F-3 CITY COUNCIL MEETING October 18, 2011 PUBLIC HEARINGS - OTHER: (Cont'd) Ordinance No. 3438 Council discussion continued. Customer Services Manager Hostetler explained that many of the low income customers are not conservative and use more power than other utility customers; and how raising the rate on consumption would raise the monthly, bill for some of these lower income customers. Council discussion continued. It was moved by Collins and seconded by Mania to: Direct city administration to revise the electric utility rate increase to take into account a conservation incentive approach. Motion carried 4-3 with Perry, Di Guilio, and Nelson voting in opposition. Manager Myers requested clarification on the motion. Council confirmed that Option 3 was their preference. Collins suggested a small surcharge for peak rate eventually be included in 2012. Manager Myers suggested that Council consider adoption of the remainder of the ordinance. Mayor Di Guilio conducted a second reading of the ordinance by title, entitled, ORDINANCE NO. _3438 AN ORDINANCE of the City of Port Angeles, Washington, amending utility fees and rates in Chapters 3.70, 13.20, 13.44, 13.5 7, and 13.65, of the Port Angeles Municipal Code. It was moved by Mania and seconded by Perry to: Adopt the ordinance as read by title. Motion carried 7-0. Councilmember Nelson discontinued the conference call at 8:24 p.m. CONSENT AGENDA: Counci,lmember Mania requested the Farallon Professional Services Agreement Amendment No. 4 be pulled from the Consent Agenda. Resolution No. 1-7-11 Director Cutler noted the addition of a resolution to the Houston -Galveston Area Council Purchasing Cooperative Interlocal Agreement Consent Agenda item. It was moved by Perry and seconded by Downie to approve the Consent Agenda to include: 1. City Council Minutes for September 13, October 4, and 11, 2011 2. Expenditure Approval List: 9/24/11 to 10/7111 for $3,230,004.68 3. 2011 On -Call Wastewater Utility Engineering Professional Services Agreement 4. 2011 On -Call Landfill Cell Stabilization Professional Services Agreement 5. Final Acceptance Washington Substation Transmission Line Renovation Pro .ect CL06-2007 4 F -4 1�1 • CITY COUNCIL MEETING October 18, 2011 CONSENT AGENDA: 6. Material Purchase: Pad -Mount Transformers —Award Contract LO -11-425 (Cont'd) 7. Quit Claim Deed for Vacated Right -of -Way 9. Houston -Galveston Area Council Purchasing Cooperative Interlocal Resolution No. 17-11 Agreement —Resolution No. 1.7-11 Motion carried 6-0. 8. Farallon Professional Services Agreement Amendment No. 4 Council discussed the proposed amendment to the Farallon Professional Services Agreement. It was moved by Ferry and seconded by Downie to: Approve and authorize the City Manager to sign Amendment No. 4 to the Professional Services Agreement with Farallon Consulting in an amount not to exceed $54,418, which increases the maximum compensation under the agreement from $725,204 to $279,618, and to make minor modifications to the agreement, as , necessary. Motion failed 3-3, with Kidd, Collins, and Mania voting in opposition. Director Cutler stressed that failure of this motion would stop the City from moving forward on this phase of the Combined Sewer Overflow project. He explained that the additional work for Farallon is required by the regulatory agency for this project. Engineering Manager Neal explained the process and timeline needed to provide the final report that summarizes findings and recommendations of soil sampling to the Department of Ecology (DOE). Attorney Bloor added that this report includes the 12 acres of land purchased from Rayonier and that the sampling data will be provided to DOE with the environmental liability and obligation remaining with Rayonier for the cleanup of the site. It was moved by Collins and second by Kidd to: Reconsider the motion. Motion carried 5-1, with Mania voting in opposition. It was moved by Perry and seconded by Collins to: Approve and authorize the City Manager to sign Amendment No. 4 to the Professional Services Agreement with Farallon Consulting in an amount not to exceed $54,418, which increases the maximum compensation under the agreement from $225,200 to $279,618, and to make minor changes to the agreement, if necessary; and direct staff to bring back a projection of City's costs related to Amendment No. 4, to either of the Council meetings in November, 2011. Motion carried 5-1, with Mania voting in opposition. 5 F-5 CITY COUNCIL MEETING October 18, 2011 OTHER 3. Environmental Assessment (.EA) Spruce Railroad Trail CONSIDERATIONS: Todd Suess, Assistant Superintendent of Olympic National 'Park answered questions and noted that the public comment period is open until Friday, October 21, 2011. He explained the difficulty in trying to balance Natural and Cultural Resources. Council discussion continued. It was moved by Mania and seconded by Kidd to: For the City to take a position in opposition to the current design of the trail. Councilmember Lownie suggested avoiding the use of a negative motion. Motion and second withdrawn by Mania and Kidd. It was moved by Mania and seconded by Kidd to: Support the County's position. _ Motion carried 6-0. 1. PenPly Payback Agreement Manager Myers noted amendments to the agreement and updates to the figures in the memo; and stated PenPly Manager, Josh Renshaw, was not able to attend this evening. It was moved by Collins and seconded by Mania to: Table the item to the next meeting. Motion carried 6-0. 2. Lodging Tax Advisory Committee Appointments It was moved by Mania and seconded by Downie to: Appoint the following individuals to fill positions on the Lodging Tax Advisory Committee: Mayor Di Guilio, Abdellah Choukri, Robert Harbick, Scott Nagel, Dave Neupert, Ryan Malane, and George Bergner. Motion carried 6-0. 4. 201 1 COPS Hiring Grant Award Police Chief Gallagher noted that the grant covers the cost of two officers for a three-year period. It was moved by Mania and seconded by Kidd to: Authorize the City Manager and Police Chief to sign the necessary documents to accept the grant award of $550,278.00. Motion carried 6-0. F-(7 • • • • CITY COUNCIL MEETING October 18, 2011 INFORMATION: Manager Myers noted the Financial Update report and the decline in Lodging Tax Revenues while also noting that Building Permit revenues are ahead of last year. Manager Myers also reviewed the Code Enforcement report and the positive results after the removal of several abandoned vehicles. EXECUTIVE SESSION: None. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 8:58 p.m. Dan Di Guilio, Mayor Teresa Pierce, Deputy City Clerk F-7 �Date: 10/28/2011 City of Port Angeles ag City Council Expenditure Report From: 101812011 To: 1012412011 . - -- --- --- = 0 Vendor Description Account Number Invoice Amount Mevia+Gebhardt LOOMIS DEPOSIT REFUND GEB 001-0000-239.10-00 50.00 10-05 A1C 36045251096236 Division Total: $50.00 10-05 A1C 36045298876526 Department Total: $50.00 CENTURYLINK-QWEST 10-05 AIC 3604529882811B 001-1210-513.42-101 1.20 10-05 A1C 36045238778176 001-1210-513.42-10 1.20 WASHINGTON (DIS), STATE OF 10-05 A1C 36045251096238 001-1210-513.42-10 120 WASHINGTON RESEARCH COUNCIL 10-05 A1C 36045298876526 001-1210-513.42-10 1.20 Finance Department 10-05 A1C 3604523712585B 001-1210-513.42-10 1.93 10-05 A1C 3604525834211 B 0011-1210-513.42-10 1.38 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-1210-513.42-10 2.27 City Manager Department City Manager Office Division Total: $10.38 CENTURYLINK-QWEST 10-05 A1C 36045298828116 001-1220-516.42-10 - 0.24 10-05 A1C 3604523877817B 001-1220-516.42-10 0.24 10-05 A1C 3604525109623B 001-1220-516.42-10 0.24 10-05 A1C 3604529887652B 001-1220-516.42-10 0.24 10-05 A1C 36045237125856 001-1220-516.42-10 0.39 10-05 A1C 36045258342116 001-1220-516.42-10 0.27 WASHINGTON- (DIS), STATE SOF RADIO & TELECOMMUNICATION 001-1220-516.42-10_ 14.88 City Manager Department Human Resources Division Total: $12.5€1 CENTURYLINK-QWEST 10-05 A1C 36045298828116 001-1230-514.42-10 0.12 10-05 A1C 36045238778176 001-1230-514.42-10 0.12 10-05 AJC 3604525109623B 001-1230-514.42-10 0.12 10-05 A1C 3604529887652B 001-1230-514.42-10 0.12 10-05 A1C 3604523712585B 001-1230-514.4210 0.19 10-05 AIC 36045258342118 001-1230-514.42-10 0.14 DATA BASE SEPT 2011 RECORDS DESTRUC 001-1230-514.41-50 222.99 MUNICIPAL CODE CORPORATION PAMC-INTERNET BANNER CUST 001-1230-514.41-50 216.80 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-1230-514.42-10 1.87 City Manager Department City Clerk Division Total: $442.47 City Manager Department Department Total: $465.35 UNITED WAY OF CLALLAM COUNTY 2011 HUMAN SERVICES FUNDI 001-1390-519.49-71 14,062.50 City Manager Dept Community Service Division Total: $14,062.50 City Manager Dept Department Total: $14,062.50 • CENTURYLINK-QWEST 10-05 A1C 3604529882811B 001-2010-514.42-10 0.84 10-05 A1C 3604523877817B 001-2010-514.42-10 0.84 10-05 A1C 36045251096236 001-2010-514.42-10 0.84 10-05 A1C 36045298876526 001-2010-514.42-10 0.84 10-05 A1C 3604523712585B 001-2010-514.42-10 1.35 10-05 A1C 3604525834211 B 001-2010-514.42-10 0.96 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-2010-514.42-10 7.12 WASHINGTON RESEARCH COUNCIL 2012 MEMBERSHIP DUES 001-2010-514.49-01 275.00 Finance Department Finance Administration Division Total: $287.79 F-8 Page 1 Date: 10/28/2011 ZZ - City of Part Angeles City Council Expenditure Report 71 From: 701812077 To: 1012412011 Vendor description Account Number Invoice Amount CENTURYLINK-QWEST 110-05 AIC 36045298828118 001-2023-514.42-10 1.08 10-05 A1C 3604523877817B 001-2023-514.42-10 1.08 10-05 A1C 3604525109623B 001-2023-514.42-10 1.08 10-05 A1C 36045298876526 001-2023-514.42-10 1.08 10-05 A1C 36045237125856 001-2023-514.42-10 1.73 10-05 A1C 3604525834211 B 001-2023-514.42-10 1.24 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-2023-514.31-01 6.42 PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGE 001-2023-514.31-01 188.52 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-2023-514.42-10 14.26 Finance Department Accounting Division Total: $216.49 CENTURYLINK-QWEST 14-05 A1C 3604529882811 B 001-2025-514.42-10 1.56 10-05 A1C 3604523877817B 001-2025-514.42-10 1.56 +: = 10=05 A1C 36045251096236 001-2025-514.42-10 10-05 A1C 3604529887652B 001-2025-514,42-10 1.56 10-05 A1C 3604523712585B 001-2025-514.42-10 2.50 10-05 A1C 3604525834211 B 001-2025-514.42-10 1.79 LEXINEXIS PERSON SEARCHES 001-2025-514.41-50 60.70 OLYMPIC STATIONERS INC OFFICE SUPPLIES 001-2025-514.31-01 34.79 PACIFIC OFFICE EQUIPMENT INC WASHINGTON (DIS), STATE OF RECEIPT PRINTER RIBBON RADIO & TELECOMMUNICATION 001-2025-514.31-01 001-2025-514.42-10 73.11 9.76 Finance Department Customer Service Division Total:, $.188.89 OLYMPIC STATIONERS INC PAPER & OFFICE SUPPLIES 001-2080-514.31-01 454.15 SHARP ELECTRONICS CORP OCT LEASE & SEPT COPIES 001-2084-514A5-31 438.86 Finance Department Reprographics Division Total: $893.01 Finance Department Department Total: $1,588.18 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 001-3010-515.42-10 0.72 10-05 A1C 36045238778176 001-3010-515.42-10 0.72 10-05 AIC 3604525109623B 001-3010-515.42-10 0.72 10-05 AIC 36045298876526 001-3010-515.42-10 0.72 10-05 AIC 36045237125858 001-3010-515.42-10 1.16 10-05 AIC 3604525834211B 001-3010-515.42-10 0.82 GREAT AMERICA LEASING CORP SHARP LEASE SEPT. 2011 001-3010-515.45-31 163.47 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-3010-515.42-10 8.19 WEST GROUP WESTLAW RESEARCH 001-3010-515.31-01 386.51 Attorney Attorney Office Division Total: $563.03 CITY OF FORKS SEPT.FORKS JAIL BILL 001-3012-598.51-23 2,850.00 FRIENDSHIP DIVERSION SERVICES ELECT.HOME MONITOR.9/11 001-3012-598.51-23 3,931.50 Attorney Jail Contributions Division Total: $61781.58 CAMERON, PAMELA D.CT.WSAMA 2011 -COVERAGE 001-3021-515.41-50 1,275.00 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 001-3021-515.42-10 0.48 10-05 A1C 3604523877817B 001-3021-515,42-10 0.48 10-05 A1C 36045251096238 001-3021-515.42-10 0.48 F-9 Page 2 Date: 10/28/2011 City of Port Angeles . City Council Expenditure Report 'rFrom: 10/8/2011 To: 1012412011 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-05 A1C 3604529887652B 001-3021-515.42-10 0.48 14.+62 10-05 AIC 3604523712585B 001-3021-515.42-10 0.77 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 10-05 A1C 3604525834211 B 001-3021-515.42-10 0.55 GREAT AMERICA LEASING CORP SHARP LEASE SEPT. 2011 001-3021-515.45-31 163.47 MYERS, STAN INDIGENT DEFENSE OVERAGE 001-3021-515.41-50 3,620.00 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-3021-515.42-10 4.71 WEST GROUP WESTLAW RESEARCH 001-3021-515.31-01 386.50 Attorney Prosecution ,Division Total: $5,452.92 Attorney Department Total: $12,797.45 CENTURYLINK-QWEST 10-05 AIC 3604529882811 B 001-4010-558.42-10 0.92 10-05 AIC 3604523877817B 001-4010-558.42-10 0.92 10-05 AIC 36045251096238 001-4010-558.42-10 0.92 10-05 A1C 3604529887652B 001-4010,-558.42-10 0'.92 10-05 AIC 36045237125858 001-4010-558.42-10 1.44 10-05 A1C 3604525834211 B 001-4010-558.42-10 1.03 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-4010-558.42-10 63.21 Community Development Planning Division Total: $£9.35 CENTURYLINK-QWEST 10-05 AIC 3604529882811B 001-4020-524.42-10 0.31 10-05 AIC 3604523877817B 001-4020-524.42-10 0.31 10-05 AIC 3604525109623B 001-4020-524.42-10 0.31 10-05 AIC 3604529887652B 001-4020-524.42-10 0.31 10-05 AIC 3604523712585B 001-4020-524.42-10 0.50 10-05 A1C 3604525834211 B 001-4020-524.42-10 0.3E WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-4020-524.42-10 3.60 Community Development Building Division Total: $5.70 CENTURYLINK-QWEST 10-05 A1C 36045298828116 001-4030-559.42-10 0.05 10-05 AIC 3604523877817B 001-4030-559.42-10 0.05 10-45 AIC 3604525109623B 001-4030-559.42-10 0.05 10-05 AIC 3604529887652B 001-4030-559.42-10 0.05 10-05 A1C 3604523712585B 001-4030-559.42-10 0.08 10-05 A1C 3604525834211 B 001-4030-559.42-10 0.05 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-4030-559.42-10 1.88 Community Development Code Compliance Division Total: $2.21 Community Development Department Total: $77.27 ANGELES MILLWORK & LUMBER CO DOWEL FOR T.G.OFFICE FRAM 001-501.0-521.31-80 4.82 PLYWOOD FOR PICTURE BACK 001-5010-521.31-80 21.13 STAIN FOR PICTURE INV 758 001-5010-521.31-80 14.+62 CAPACITY PROVISIONING INC Network Services 001-5010-521.42-12 61.48 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 001-5010-521.42-10 1.92 10-05 A1C 3604523877817B 001-5010-521.42-10 1.92 10-05 A1C 3604525109623B 001-5010-521.42-10 1.92 10-05 AIC 3604529887652B 001-5010-521.42-10 1.92 F -1O Page 3 Date: 10/2812011 , City of Fort Angeles City Council Expenditure Report From: 101812011 To: 1012412011 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-05 AIC 36045237125858 001-5010-521.42-10 3.08 1005 AIC 3604525834211 B 001-5010-521.42-10 2.20 HARTNAGEL BUILDING SUPPLY INC 4X8 BIRCH FOR ADMIN OFFIC 001-5010-521.31-80 42.41 D RING,UTILITY HANGERS T. 001-5010-521.31-80 12.65 MATHEWS GLASS CO INC PICTURE FRAME FOR T.G. OF 001-5010-521.31-01 73.17 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5010-521.31-01 177.54 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-5010-521.42-10 52.94 Police Department Police Administration Division Total: $473.72 CENTURYLINK-OWEST 10-05 A1C 3604529882811 B 001-5021-521,42-10 1.20 10-05 A1C 36045238778176 001-5021-521.42-10 1.20 10-05 A1C 3604525109623B 001-5021-521.42-10 1.20 10-05 A1C 36045298876528 001-5021-52-1.42-10 1.20 1 0- 05 AIC 36045237125856 001-5021-52.1.42-10 1.93 10-05 A1C 3604525834211 B 001-5021-521.42-10 1.37 LEXINEXIS Person Searches 001-5021-521.41-50 54.20 PORT OF PORT ANGELES POLICE EQUIPMENT & SUPPLY 0015021-521.49-90 157.50 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-5021-521.42-10 17.28 Police Department Investigation Division Total: $237.+08 ADVANCED TRAVEL Line ErnpI Academy -AB 001-5022-521.43-10 217.00 Sergeant's Academy -Ensor 001-5022-521.43-10 828.75 F. Armorer Trng-Wood 001-5022-521.43-10 . , 322.07 . BOSTEC ENC FST MOUTHPIECES BREATH AL 001-5022-521.35-01 114.90 BRATWEAR CLOTHING & APPAREL 001-5022-521.20-80 1,018.42 CENTURYLINK-QWEST 10-05 AIC 3504529882811 B 001-5022-521.42-10 3.37 10-05 AIC 3604523877817B 001-5022-521.42-10 3.37 10-05 AIC 3604525109623B 001-5022-521.42-10 3.37 10-05 AIC 3604529887652B 001-5022-521.42-10 3.37 10-05 A1C 3604523712585B 001-5022-521.42-10 5.39 10-05 A1C 3604525834211 B 001-5022-521.42-10 3.85 HANSEN'S TROPHY SHADOW BOX PLAQUE FOR D B 001-5022-521.31-01 130.08 LINCOLN STREET- STATION POLICE EQUIPMENT & SUPPLY 001-5022-521.31-01 32.30 Allen Brusseau REPAY A BRUSSEAU FOR DAMA 001-5022-521.31-01 108.39 OLYMPIC MEDICAL CENTER LAB EQUIP,BIO,CHEM,ENVIR 001-5022-521.49-90 300.00 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 1,123.84 OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 517.05 OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 255.11 SWAIN'S GENERAL STORE INC CLEANING COMPOSITION/SOLV 001-5022-521.31-01 46.16 WA STATE CRIMINAL JUSTICE BLEA 0100-5,M WOLFF NEW H 001-5022-521.43-10 3,283.33 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-5022-521.42-10 42.39 Police Department Patrol Division Total: $8,362.51 COPY CAT GRAPHICS CLOTHING & APPAREL 001-5026-521.20-80 48.78 R&r ENTERPRISES NEO MARKERS FOR ABAND VEH 001-5026-521.35-01 36.45 F- 11 Page 4 Date: 10/28/2011 City of fort Angeles City Council Expenditure Report From: 101812011 To. 1012412011 Vendor Description Account Dumber Invoice Amount Police Department Reserves & Volunteers Division Total: $85.23 ADVANCED TRAVEL New World Conf-Jacobi 001-5029-523.43-10 195.53 CENTURYLINK-QWEST 09-23 a/c 20.6T031979835B 001-5029-521.42-10 64.74 10-05 A1C 36045251096238 10-05 A/C 3604529882811 B 001-5029-521.42-10 1.20 10-05 A1C 36045238778176 001-5029-521.42-10 1.20 10-05 A1C 3604525109623B 001-5029-521.42-10 1.20 2.70 10-05 A1C 3604529887652B 001-5029-521.42-10 1.20 001-6010-522.42-10 10-05 A1C 3604523712585B 001-5029-521.42-10 1.93 10-05 A1C 3604529882811 B 14-05 A1C 3604525834211 B 001-5029-521.42-10 1.37 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5029-521.45-31 73.51 OFFICE SUPPLIES, GENERAL 001-5029-521.45-31 128.02 PEN PRINT INC OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 542.00 QUILL CORPORATION OFFICE SUPPLIES, GENERAL. 001-5029-521.31-01 - - 191.89 WASHINGTON (DIS), STATE OF RAD IO.& TELECOMMUNICATION 001-5029-521.42-10 12.43 Police Department Records Division Total: $1,216.22 Police Department Department Total: $10,374.76 CAPACITY PROVISIONING INC Network Services 001-6010-522.42-12 307.40 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 001-6010-522.42-10 1.68 10-05 A1C 36045238778178 001-6010-522.42-10 1.68 10-05 A1C 36045251096238 001-6010-522.42-10 1.68 10-05 A1C 36045298876528 001-6010-522.42-10 1.68 10-05 A1C 36045237125858 001-6010-522.42-10 2.70 10-05 A1C 3604525834211 B 001-6010-522.42-10 1.92 10-05 A1C 3604529882811 B 001-6010-522.42-11 0.48 10-05 A1C 3604523877817B 001-6010-522.42-11 0.48 10-05 A1C 36045251096236 001-6010-522.42-11 0.48 10-05 A1C 36045298876528 001-6010-522.42-11 0.48 10-05 A1C 3604523712585B 001-6010-522.42-11 0.77 10-05 A1C 3604525834211 B 001-6010-522.42-11 0.55 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-6010-522.42-10 5.59 RADIO & TELECOMMUNICATION 001-6010-522.42-11 3.68 Fire Department Fire Administration Division Total: $331.25 CENTURYLINK-QWEST 10-05 A1C 36045298828118 0011-6020-522.42-10 1.56 10-05 A1C 3604523877817B 001-6020-522.42-10 1.561 10-05 AIC 3604525109623B 001-6020-522.42-10 1.56 10-05 A1C 36045298876528 001-6020-522.42-10 1,56- 10-05 A1C 3604523712585B 001-6020-522.4210 2.50 10-05 A1C 3604525834211 B 001-6020-522.42-10 1.79 HUGHES FIRE EQUIPMENT INC TRACK PLATE MOUNTING BRAC 001-6020-522.31-01 44.25 WASHINGTON {DIS}, STATE OF RADIO & TELECOMMUNICATION 001-6020-522.42-10 1.46 ,Fire Department Fire Supression Division Total: '$56.24 CENTURYLINK-QWEST 10-05 AIC 3604529882811B 001-6021-522.42-10 0.12 F-12 Page 5 Vendor Date: 10/28/2011 x City of Fort Angeles CENTURYLINK-OWEST City Council Expenditure Report 001-6021-522.42-10 0.12 a4a,d,'}r�-�'ifw~ From: 10181201.1 To: 10/24/2411 0.12 Vendor Description Account Number Invoice Amount CENTURYLINK-OWEST 10-05 A1C 3604523877817B 001-6021-522.42-10 0.12 10-05 A1C 3604525109623B .001-6021-522.42-10 0.12 10-05 AIC 3604529887652B 001-6021-522.42-10 0.12 10-05 A1C 3604523712585B 001-6021-522.4210 0.19 10-05 A1C 360452583421' 1 B 001-6021-522.42-10 0.14 Fire Department Fire Volunteers Division Total. $0.81 CENTURYLINK-OWEST 10-05 A1C 3604529882811 B 001-6030-522.42-10 0.24 10-05 A1C 36045238778178 001-6030-522.42-10 0.24 10-05 AIC 3604525109623B 001-6030-522.42-10 0.24 10-05 A1C 3604529887652B 001-6030-522.42-10 0.24 10-05 A1C 3604523712585B 001-6030-522.42-10 0.39 10-05 A1C 3604525834211 B 001-6030-522.42-10 0.27 - WASHINGTON (DIS); STATE OF.- .-, RA❑ICJ &-TELECOMMUNICATION 001-6030-522.4210 - 1.54 Fire Department Fire Prevention Division Total: $3.16 CENTURYLINK-OWEST 10-05 A1C 3604529882811B 001-6040-522.42-10 0.24 10-05 A1C 3604523877817B 001-6040-522.42-10 0.24 10-05 A1C 3604525109623B 001-6040-522.42-10 0.24 10-05 A1C 3604529887652B 001-6040-522.42-10 0.24 10-05 AIC 3604523712585B 001-6040-522.42-10 0.39 10-05 A1C 3604525834211 B 001-6040-522.42-10 0.27 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-6040-522.42-10 0.16 Fire Department Fire Training Division Total: $1.78 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 001-6060-525.42=10 1.08 10-05 AIC 3604523877817B 001-6060-525.42-10 1.08 10-05 AIC 3604525109623B 001-6060-525.42-10 1.08 10-05 A1C 3604529887652B 001-6060-525.42-10 1.08 10-05 AIC 36045237125858 001-6060-525.42-10 1.73 10-05 AIC 3604525834211 B 001-6060-525.42-10 1.24 Fire Department Emergency !Management Division Total: $7.29 Fire Department Department Total: $400.53 ADVANCED TRAVEL ROW Requirements-Walrath 001-7010-532.43-10 180-06 CAPACITY PROVISIONING INC Network Services 001-7010-532.42-12 108.40 CENTURYLINK-OWEST 10-05 AIC 3604529882811B 001-7010-532.42-10 3.73 10-05 A1C 3604523877817B 001-7010-532.42-10 3.73 10-05 A1C 3604525109623B 001-7010-532.42-10 3.73 10-05 AIC 3604529887652B 001-7010-532.42-10 3.73 10-05 A1C 3604523712585B 001-7010-532.42-10 5.97 10-05 A1C 3604525834211 B 001-7010-532.42-10 4.27 EAGLE POINT CORPORATION AUTOCADIESRI TRAINING 001-7010-532.43-10 2,601.60 SHARP ELECTRONICS CORP MX260ON COPIER - OCT2011 001-7010-532.45-31 332.55 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-7010-532.42-10 99.95 Public Works -Gen Fnd Pub Wks Administration Division Total: $3,347.72 F-13 Page 6 FT Date.10I281201I City of Port Angeles CityCouncil Expenditure Report From. 101812077 To: 1012412011 Vendor Description Account Number Invoice Amount Public Works -Gen Fnd Department Total. $3,347.72 ANGELES MILLWORK & LUMBER CO PAINTS,CCATINGS,WALLPAPER 001-8010-574.31-01 64.58 CENTURYLINK-QWEST 10-05 A1C 3604529882811B 001-8010-574.42-10 0.36 10-05 A1C 3604523877817B 001-8010-574.42-10 0.36 10-05 A1C 3604525109623B 001-8010-574.42-10 0.36 10-05 A1C 3604529887652B 001-8010-574.42-10 0.36 10-05 A1C 3604523712585B 001-8010-574.42-10 0.58 10-05 A1C 3604525834211 B 001-8010-574.42-10 0.41 Cindy Kochanek PORTABLE SOUND SYSTEM FOR 001-8010-574.31-80 128.71 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 23.41 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-8010-574.42-10 5.72 Parks Dept Parks Administration Division Total: $224.85 - CENTURYLINK-QWLST _-. 10-02 a1c'3604171942413B 001-8012=555-.42 1-& = 52.06- - 10-05 10-05 A1C 3604529882811 B 001-8012-555.42-10 0.36 10-05 A1C 3604523877817B 001-8012-555.42-10 0.36 10-05 A1C 3604525109623B 001-8012-555.42-10 0.36 10-05 A1C 3604529887652B 001-8012-555.42-10 0.36 10-05 AIC 36045237125858 001-8012-555.42-10 0.58 _ .. WASHINGTON (DIS), STATE OF 10-05 AIC 3604525834211 B RADIO & TELECOMMUNICATION 001-8012-555.42-10 001-8012-555.42-10 0.41 2.85 Parks Dept Senior Center Division Total; $57.34 AUTOMATIC WILBERT VAULT CO INC CEMETERY SUPPLIES 001-8050-536.34-01 3,072.00 CAPACITY PROVISIONING INC Network Services 001-8050-536.42-12 185.50 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 001-8050-536.42-10 0.24 10-05 A1C 3604523877817B 001-8050-536.42-10 0.24 10-05 A1C 3604525109623B 001-8050-536.42-10 0.24 10-05 A1C 3604529887652B 001-8050-536.42-10 0.24 10-05 AJC 36045237125856 001-8050-536.42-10 0.39 10-05 AIC 3604525834211B 001-8050-536.42-10 0.27 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8050-536.31-01 31.51 QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 2,146.00 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-8050-536.42-10 3.64 Parks Dept Ocean View Cemetery Division Total: $5,448.27 ANGELES CONCRETE PRODUCTS ROAD/HWY MAT NONASPHALTIC 001-8080-576.31-40 352.98 ROADIHWY MAT NONASPHALTIC 001-8080-576.31-40 292.25 ROADIHWY MAT NONASPHALTIC 001-8080-576.31-40 363.22 ROADIHWY MAT NONASPHALTIC 001-8080-576.31-40 52.03 ANGELES MILLWORK & LUMBER CO LUMBER& RELATED PRODUCTS 001-8080-576.31-20 451.20 HARDWARE,AND ALLIED ITEMS 001-8080-575.31-20 229.59 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 143.92 CAPACITY PROVISIONING INC Network Services 001-8080-576.42-12 185.50 Network Services 001-8080-576.42-12 95.40 F-14 Page 7 Vendor Date: 10/28/2011 City of Port Angeles City Council Expenditure Report .rw From: 101812077 To: 1012412011 CENTURYLINK-QWEST 10-05 A1C 3604529882811B Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-05 A1C 3604529882811B 001-8080-576.42-10 1.20 10-05 A1C 36045238778178 001-8080-576.42-10 1.20 10-05 AIC 3604525109623B 001-8080-576.42-10 1.20 10-05 AIC 36045298876528 001-8080-576.42-10 1.20 10-05 AIC 3604523712585B 001-8080-576.42-10 1.93 10-05 AIC 3604525834211 B 001-8080-576.42-10 1.37 LINCOLN INDUSTRIAL CORP CONSTRUCTION SE'RVICES,TRA 001-8080-576.31-20 294.41 OLYMPIC STATIONERS INC SUPPLIES 001-8080-576.31-01 45.04 SUNSET DO -IT BEST HARDWARE PAINTS, COATINGS,WALLPAPER 001-8080-576.31-20 19.47 SWAIN'S. GENERAL STORE INC SUPPLIES 001-8080-576.31-01 15.98 THURMAN SUPPLY BUILDING MAINT&REPAIR SER 001-8080-576.31-20 69.73 VERIZON WIRELESS 09-28 a/c 271138138-00004 001-8080-576.42-10 89.92 WASHINGTON (DI'S), STATE OF RADIO &'TELECOMMUNICATION 001-8080-5.76.42=10..- 2.35 - Parks Dept Park Facilities Division Total: $2,711.09 Parks Dept Department Total: $8,433.55 AMSAN JANITORIAL SUPPLIES 001-8130-518.31-01 54.55 CENTURYLINK-QWEST 10-05 AIC 3604529882811 B 001-8130-518.42-10 0.12 10-05 A1C 36045238778178 001-8130-518.42-10 0.12 10-05 AIC 36045251096238 001-8130-518.42-10 0.12 10-05 A1C 36045298876528 001-8130-518.42-10 0.12 10-05 AIC 3604523712585B 001-8130-518.42-10 0.19 10-05 A1C 3604525834211B 001-8130-518.42-10 0.14 OLYMPIC LAUNDRY & DRY CLEANERS JANITORIAL SUPPLIES 001-8130-518.31-01 7.78 Facilities Maintenance CustodiallJanitorial Svcs Division Total: $63.14 AMSAN JANITORIAL SUPPLIES 001-8131-518.31-20 99.62 ANGELES MILLWORK & LUMBER CO SUPPLIES 001-8131-518.31-20 12.26 APPLIANCES, HOUSEHOLD 001-8131-518.31-20 8.04 CED/CONSOLIDATED ELEC DIST INC Bulbs 001-8131-518.31-20 -106.67 SUPPLIES 001-8131-518.31-20 71.19 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 44.27 CENTURYLINK-QWEST 10-05 AIC 3604529882811 B 001-8131-518,42-10 0.12 10-05 A1C 36045238778178 001-8131-518.42-10 0.12 10-05 A1C 3604525109623B 001-8131-518.42-10 0.12 10-05 A1C 36045298876528 001-8131-518.42-10 0.12 10-05 AIC 36045237125856 001-8131-518.42-10 0.19 10-05 AIC 3604525834211 B 001-8131-518.42-10 0.14 JOHNSTONE SUPPLY INC SUPPLIES 001-8131-518.31-20 67.37 AIR CONDITIONING & HEATNG 001-8131-518.31-20 273.85 OLYMPIC LAUNDRY & DRY CLEANERS RAGS,SHOP TOWELS,WIPING 001-8131-518.31-01 22.76 Facilities Maintenance Central Svcs Facilities Division Total: $493.50 Facilities Maintenance Department Total: $556.64 CAPTAIN T'S CLOTHING & APPAREL 001-8221-574.31-01 895.93 F-15 Page 8 Page 9 Date: 10/28/2011 City of Port Angeles 4: City Council Expenditure Report 0.19 .r From: 101812011 To: 1012412011 10-05 A1C 3604525834211 B Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-05 A1C 3604 5298 82811 B 001-8221-574.42-10 0.12 2,680.00 10-05 A1C 36045238778176 001-8221-574.42-10 0.12 SPECIAL ORDER ENVELOPES F 10-05 A1C 36045251096238 001-8221-574.42-10 0.12 10-05 A1C 36045298876526 001-8221-574.42-10 0.12 001-8222-574.42-10 10-05 A1C 36045237125858 001-8221-574.42-10 0.19 Recreation activities 10-05 A1C 3604525834211 B 001-8221-574.42-10 0.14 PENINSULA COLLEGE FOUNDATION PEN COLLEGE SOCCER PAYMEN 001-8221-574.41-50 6,062.50 Recreation Activities Sports Programs Division Total: $6,959.24 AT&T MOBILITY Dan Estes Cell Phone 001-8222-574.42-10 11.18 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 001-8222-574.42-10 0.12 10-05 A1C 36045238778178 001-8222-574.42-10 0.12 - 10-05 A1C 36045251096236 001-8222-574.42-1-0 0.12 10-05 A1C 3604529887652B 10-05 A1C 36045298876528 001 8222 574 42 10 0 12 Page 9 10-05 A1C 36045237125856 001-8222-574.42-10 0.19 10-05 A1C 3604525834211 B 001-8222-574.42-10 0.14 Sequim Sunrise Rotary DISROF PROCEEDS FROM OLY 001-8222-347.60-20 2,680.00 OLYMPIC PRINTERS INC SPECIAL ORDER ENVELOPES F 001-8222-574.42-10 139.29 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-8222-574.42-10 0.41 Recreation activities Special Events Division Total: $2,831.69 CENTURYLINK-QWEST 10-05 AIC 36045298828118 001-8224-574.42-10 0.12 10-05 AIC 3604523877817B 001-8224-574.42-10 0.12 10-05 AIC 3604525109623B 001-8224-574.42-10 0.12 10-05 A1C 3604529887652B 001-8224-574.42-10 0.12 10-05 A1C 36045237125858 001-8224-574.42-10 0.19 10-05 A1C 3604525834211 B 001-8224-574.42-10 0.14 HARTNAGEL BUILDING SUPPLY INC DADDY DANCE SUPPLIES 001-8224-574.31-01 3.51 Cindy Kochanek PLASTIC BAGS 001-8224-574.31-01 50.75 Amber Mozingo REIMBURSE CRAFT SUPPLIES 001-8224-574.31-01 63.10 PENINSULA DAILY NEWS ADVERTISE DANCE 001-8224-574.44-10 300.20 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 001-8224-574.42-10 0.32 Recreation Activities Youthli=amily Programs Division Total: $418.69 Recreation Activities Department Total. $10,209.62 General Fund Fund Total: $62,361.57 PORT ANGELES CHAMBER OF COMM 2011 MKTGIMEDIA CAMPAIGN 101-1430-557.50-83 14,868.15 Lodging Excise Tax Lodging Excise Tax Division Total: $114,868.15 Lodging Excise Tax Department Total: $14,868.15 Lodging Excise Fax Fund Fund Total: $14,868.15 AMSAN PAPER & PLASTIC-DISPtOSABL 102-7230-542.31-01 54.63 ANGELES MILLWORK & LUMBER CO PAINTS,COATINGS,WALLPAPER 102-7230-542.31-20 117.03 BLAKE SAND & GRAVEL SEED,SOD,SOIL&INOCULANT 102-7230-542.31-20 51.71 CONCRETE & METAL CULVERTS 102-7230-542.31-20 437.71 METALS, BARS, PLATES, RODS 102-7230-542.31-20 4.78 F-16 Page 9 �n. Date: 10/28/2011 City of Fort Angeles Invoice Amount City Council Expenditure Report 102-7230-542.42-12 107.59 10-05 A1C 36045298828118 From: 101812011 To: 1012412011 0.60 10-05 A1C 36045238778178 Vendor CAPACITY PROVISIONING INC CENTURYLINK-QWEST LAKESIDE INDUSTRIES INC SUNSET DO -IT BEST HARDWARE THURMAN SUPPLY UNITED RENTALS NORTHWEST INC VERIZON WIRELESS WASHINGTON (DIS), STATE OF WM SHORE POOL DISTRICT Public Works -Street CENTURYLINK-QWEST CLALLAM CNTY ECONOMIC DEV CNCL Economic Development CENTURYLINK-QWEST WASHINGTON (DI'S), STATE OF soEconomic Development Description Account Number Invoice Amount Network Services 102-7230-542.42-12 107.59 10-05 A1C 36045298828118 102-7230-542.42-10 0.60 10-05 A1C 36045238778178 102-7230-542.42-10 0.60 10-05 A1C 3604525109623B 102-7230-542.42-10 0.60 10-05 A1C 3604529887652B 102-7230-542.42-10 0.60 10-05 A1C 36045237125858 102-7230-542.42-10 0.96 10-05 A1C 3604525834211 B 102-7230-542.42-10 0.69 ROADIHWY MATERIALS ASPHLT 102-7230-542.31-20 1,051.69 FUEL,OIL,GREASE, & LUBES 102-7230-542.31-01 45.84 SUPPLIES 102-7230542.31-20 63.73 SUPPLIES 102-7230-542.31-20 15.60 SUPPLIES 102-7230-542.31-25 8.06 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 73.16 FUEL,OIL,GREASE, & LUBES 102-7230-542.31-20 6.87 PIPE AND TUBING 102-7230-542.31-20 143.61 RENTALILEASE EQUIPMENT 102-7230-542.31-20 457.02 09-28 a/c 271138138-00004 102-7230-542.42-10 70.84 RADIO & TELECOMMUNICATION 102-7230-542.42-10 2.19 50% COST -CONCRETE REPAIR 102-7230-542.48-10 596.20 Street Division Total: $3,312.31 Public Works -Street Department Total: $3,312.31 Street Fund Fund Total: $3,312.31 10-05 AIC 3604529882811 B 103-1511-558.42-10 0.06 10-05 AIC 3604523877817B 103-1511-558.42-10 0.06 10-05 AIC 36045251096236 103-1511-558.42-10 0.06 10-05 A1C 3604529887652B 103-1511-558.42-10 0.06 10-05 AIC 3604523712585B 103-1511-558.42-10 0.10 10-05 A1C 3604525834211 B 103-1511-558.42-10 0.07 3RD QUARTER 103-1511-558.41-50 3,750.00 Economic Development Division Total: $3,750.41 Economic Development Department Total: $3,750.41 Economic Development Fund Total: $3,750.41 10-05 AIC 3604529882811 B 106-1512-558.42-10 0.12 10-05 A1C 3604523877817B 106-1512-558.42-10 0.12 10-05 A1C 36045251096238 105-1512-558.42-10 0.12 10-05 A1C 3604529887652B 106-1512-558.42-10 0.12 10-05 A1C 3604523712585B 106-1512-558.42-10 0.19 10-05 A1C 3604525834211 B 106-1512-558.42-10 0.14 RADIO & TELECOMMUNICATION 106-1512-558.42-10 0.49 Archaeologist Division Total: $1.30 Economic Development Department Total: $1.30 Cultural Resources Fund Total: $1.30 F-17 Page 10 Date: 10/28/2011 fr' City of Port Angeles City Council Expenditure Report From: 101812011 To: 0 1017412011 - 0 Vendor ADVANCED TRAVEL CAPACITY PROVISIONING INC CENTURYLINK-QWEST WASHINGTON (DIS),' -STATE OF Pencom RYAN, SWANSON & CLEVELAND, PLLC Capital Projects -Pub Wks Description New World Conf-Homan Network Services 10-05 AIC 3604529882811 B 10-05 PJC 3604523877817B 10-05 AIC 3604525109623B 10-05 AIC 3604529887652B 10-05 AIC 3604523712585B 10-05 AIC 3604525834211 B 10-02 a/c 3602020380301 B 10-05 a/c 406063845 10-06 a/c 300509854 10-06 a/c 300539444 RADIO & TELECOMMUNICATION Pencom Pencom Pencom Fund CLAIM AGAINST PARAMETRIX ST -Multi -Modal Transp Ctr Capital Projects -Pub Wks Account Number 107-5160-528.43-10 107-5160-528.42-12 107-5160-528.42-10 107-5160-528.42-10 107-5160-528.42-10 107-5160-528.42-10 107-5160-528.42-10 107-5160-528.42-10 107-5160-528.42-11 107-5160-528.42-11 107-5160-528.42-11 107-5160-528.4-11 107-5160-528.-42--10-- Division 07-5160-528:42=10--Division Total: Department Total: Invoice Amount 315.33 185.50 3.25 3.25 3.25 3.25 5.20 3.71 1,049.90 160.22 96.87 79.26 60:73.. $1,969.72 $1,969.72 Fund Total: $1,969.72 310-7965-595.41-50 2,464.00 Division Total:-, f.._ -.r x$2,464.00 Department Total: $2,464.00 Page 11 • • Capital Improvement Fund Total: $2,464.00 BPA -POWER WIRES September Power Wire 401-0000-213.10-00 183,744.00 September Power Wire 401-0000-213.10-00 1,480,757.00 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 56.24 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 43.38 BEDINCER, KATHY A FINAL BILL REFUND 401-0000-122.10-99 96.86 BOL,STROM, CORINA A FINAL BILL REFUND 401-0000-122.10-99 70.47 BRAY, BRADLEY K FINAL BILL REFUND 401-0000-122.10-99 105.66 CALISESI, JOHN A FINAL BILL REFUND 401-0000-122.10-99 48,26 CHRISTIAN SCIENCE SOCIETY FINAL REFUND -120 W 8TH ST 401-0000-122.10-99 46.47 COLLUP, SETH FINAL BILL REFUND 401-0000-122.10-99 87.21 CRISLER, KAILA FINAL BILL REFUND 401-0000-122.10-99 105.53 DOUGLASS, TIMOTHY J FINAL BILL REFUND 401-0000-12210-99 7.80 HARMS, ROBERT FINAL BILL REFUND 401-0000-122.10-99 10.05 HEISLER, TARYN M FINAL BILL REFUND 401-0000-122.10-99 182.53 JESIONOWSKI, DEIRDRA F FINAL BILL REFUND 401-0000-122.10-99 1.71 JOHN L SCOTT REAL ESTATE 2 OVERPAYMENT -434 E 9TH ST 401-0000-122.10-99 0.10 KASINGER, PATRICK D FINAL BILL REFUND 401-0000-122.10-99 208.29 KELLY, BRANDY E UTILITY DEPOSIT REFUND 401-0000-122.10-99 250.00 KELLY, DAVID D FINAL BILL REFUND 401-0000-122.10-99 125.49 KOVELL, LORRIE FINAL BILL REFUND 401-0000-122.10-99 61.33 MAGNER, VELMA OVERPAYMENT -620 S LAUREL 401-0000-122.10-99 31.53 NEGUS-GALLACCI, MANDY UTILITY DEPOSIT REFUND 401-0000-122.10-99 250.00 F-18 Page 11 • • =: Date: 10/2812011 City of Port Angeles Invoice Amount UTILITY DEPOSIT REFUND 401-0000-122.10-99 City Council Expenditure Report UTILITY DEPOSIT REFUND From: 701812077 To: 7012412077 125.00 FINAL BILL REFUND Vendor POWERS, ANDREW PRATT, JOSH RAYMENT, KEN RICHMOND, HARRY SPEARS, SARA M VINCENT, DARREL M WILSON, DEREK J WOINOWSKY, HAROLD E PACIFIC METERING INC CAPACITY PROVISIONING INC CENTLIRYLINK-QWEST WASHINGTON (DIS), STATE OF Public Works -Electric ADVANCED TRAVEL CAPACITY PROVISIONING INC CENTURYLINK-QWEST WASHINGTON (DIS), STATE OF Public Works -Electric ADVANCED TRAVEL BRETT'S STUMP GRINDING CAPACITY PROVISIONING INC CED/CONSOLIDATED ELEC DIST INC Description Account Number Invoice Amount UTILITY DEPOSIT REFUND 401-0000-122.10-99 250.00 UTILITY DEPOSIT REFUND 401-0000-122.10-99 125.00 FINAL BILL REFUND 401-0000-122.10-99 9.14 UTILITY DEPOSIT REFUND 401-0000-122.10-99 125.00 FINAL BILL REFUND 401-0000-122.10-99 155.40 OVERPAYMENT -1706 W 11TH 401-0000-122.10-99 0.02 FINAL BILL REFUND 401-0000-122.10-99 18.12 FINAL BILL REFUND 401-0000-122.10-99 51.95 ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -11.34 Division Total: $1,667,023.20 Department Total: $1,667,023.20 Network Services 401-7111-533.42-12 ' 92.22 10-05 A1C 3604529882811B "",,401;;71-11533.42-10-1;- 0.36 10-05 A1C 3604523877817B 401-7111-533.42-10 0.36 10-05 A1C 36045251096238 401-7111-533.42-10 0.36 10-05 A1C 36045298876528 401-7111-533.42-10 0.36 10-05 AIC 36045237125858 401-7111-533.42-10 0.58 10-05 AIC 3604525834211 B .401-7111-533.42-10 0.41 RADIO & TELECOMMUNICATION 401-7111-533.42-10 1.40 Engineering -Electric Division Total: $96.05 Smart Meter Conf-Dunbar 401-7120-533.43-10 459.32 Network Services 401-7120533.42-12 92.22 10-05 A1C 3604529882811 B 401-7120-533.42-10 0.36 10-05 A1C 3604523877817B 401-7120-533.42-10 0.36 10-05 A1C 360452.51096236 401-7120-533.42-10 0.36 10-05 A1C 36045298876528 401-7120-533.42-10 0.36 10-05 A1C 3604523712585B 401-7120-533.42-10 0.58 10-05 A1C 3604525834211 B 401-7120-533.42-10 0.41 RADIO & TELECOMMUNICATION 401-7120-533.42-10 36.89 Power Systems Divisi a Fa,V Date: 1012$12011 - City of Part Angeles City Council Expenditure Report From. 101812077 To: 1012412011 Vendor Description Account Number Invoice Amount CED/CONSOLIDATED ELEC. DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 164.97 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 115.66 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 112.47 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 401-7180-533.42-10 2.89 10-05 A1C 3604523877817B 401-7180-533.42-10 2.89 10-05 AIC 3604525109623B 401-7180-533.42-10 2.89 10-05 A1C 3604529887652B 401-7180-533.42-10 2.89 10-05 A1C 36045237125858 401-7180-533.42-10 4.62 10-05 AIC 3604525834211 B 401-7180-533.42-10 3.30 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401-7180-533,34-02 900.26 ,JACO ANALYTICAL LABORATORY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 40.00 Robert Williams SAFETY GLASSES 401-7180-533.31--11 200.00 OFFICE -DEPOT - OFFICE SUPPLIES-,° GENERAL •401-7180-533:31:=01., ;- _ - 31:28- OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 72.35 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 146.34 PACIFIC OFFICE EQUIPMENT INC RENTAL OR LEASE SERVICES 401-7180-533.45-31 30.18 PENINSULA HEAT INC EXTERNAL LABOR SERVICES 401-7180-533.48-10 92.14 PUD #1 OF CLALLAM COUNTY . _ „. MISC PROFESSIONAL SERVICE 401-7180-533.41-50 _. 65.81 QUILL CORPORATION MISC PROFESSIONAL SERVICE OFFICE SUPPLIES, GENERAL 401-7180-533.41-50 401-7180-533.31-01 90.75 51.99 ROHLINGER ENTERPRISES INC TESTING&CALIBRATION SERVI 401-7180-533.48-10 263.41 SECURITY SERVICE NW, INC COMMUNICATIONSWEDIA SERA 401-7180-533.41-50 650.00 SNAP-ON TOOLS - CHUGGER DEANE ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 205.91 STUSSER ELECTRIC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 66.10 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 27.30 SUNSET DO -IT BEST HARDWARE ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 13.42 ELECTRICAL EQUIP & SUPPLY 401-7180.533.34-02 25.34 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 43.88 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 21,40 VERIZON WIRELESS 09-22 a/c 571136182-00002 401-7180-533.42-10 160.61 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 401-7180-533.42-10 13.81 Public Works -Electric Electric Operations Division Total: $9,443.50 Public Works -Electric Department Total: $10,130.33 Electric Utility Fund Fund Total: $1,677,153.53 USA BLUEBOOK PIPE FITTINGS 4+02-0000-141.40-00 3,427.30 Division Total: $3,427.30 Department Total: $3,427.30 AIRPORT GARDEN CENTER FEED,BEDDING,VIT-ANIMALS 402-7380-534.31-20 57.22 ANGELES MILLWORK & LUMBER CO HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 67.57 CAPACITY PROVISIONING INC ENGINEERING EQUIPMENT Network Services 402-7380-534.35-01 402-7380-534.42-12 23.66 991.63 Network Services 402-7380-534.42-12 379.40 F _ 20 Page 13 Date: 10/28/2011 City of Port Angeles City Council Expenditure Report ``,_:_•. ''+~ From: 101812011 To: 7812412011 Invoice Amount Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 09-23 a/c 206T411255315B 402-7380-534.42-10 64.59 10-05 AIC 3604529882811 B 402-7380-534.42-10 1.08 10-05 AIC 36045238778178 402-7380-534.42-10 1.08 10-05 AIC 3604525109623B 402-7380-534.42-10 1.08 10-05 AIC 3604529887652B 402-7380-534.42-10 1.08 10-05 A1C 36045237125858 402-7380-534.42--10 1.73 10-05 AIC 3604525834211B 402-7380-534.42-10 1.24 EDGE ANALYTICAL CHEMICAL, COMMERCIAL,BULK 402-7380-534.41-50 21.00 EVERGREEN RURAL WATER OF WA EDUCATIONAL SERVICES 402-7380-534.43-10 225.00 FINE LINE INDUSTRIAL, INC SUPPLIES 402-7380-534.31-20 790.24 FOWLER COMPANY, H D PIPE FITTINGS 402-7380-534.31-01 189.90 NATIONAL SAFETY INC CLOTHING & APPAREL 402-7380-534:31.01 316.50 OFFICE -DEPOT-, SUPPLIES. _ 442-7380.534:31-01- 10.64-, PACIFIC OFFICE EQUIPMENT INC COMPUTER HARDWARE&PERIPH1402-7380-534.31-01 72.67 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 402-7380-534.32-11 1,924.94 RYAN NERCO PRODUCTS CORP PIPE FITTINGS 402-7380-534.31-20 281.65 SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 402-7380-534.31-01 14.01 SWAIN'S GENERAL -STORE INC PAPER & PLASTIC-DISPOSABL 402-7380-534.,31-01 48.08 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 54.86 SCALES/WEIGHING APPARATUS 402-7380-534.31-20 26.96 .-TWISS ANALYTICAL LABORATORIES TESTING&CALIBRATION SERVI 402-7380-534.41-50 173.00- TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 USA BLUEBOOK FIRST AID & SAFETY EQUIP. 402-7380-534.31-01 153.20 VERIZON WIRELESS 09-28 a/c 271138138-00005 402-7380-534.42-10 122.74 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 402-7380-534.42-10 12.59 Public, Works -Water Water ,Division Total: $6,244.34 Public Works -Water Department Total: $6,244.34 Water Fund Fund Total: $9,671.64 ADVANCED TRAVEL PNWSCTA-Hicklin 403-7480-535.43-10 571.14 PNCW Conf-Young 403-7480-535.43-10 568.68 BLAKE SAND & GRAVEL CLOTHING & APPAREL 403-7480-535.31-20 55.02 CAPACITY PROVISIONING INC Network Services 403-7480-535.42-12 959.83 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 158.46 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 403-7480-535.42-10 0.97 10-05 A1C 3604523877817B 403-7480-535.42-10 0.97 10-05 A1C 3604525109623B 403-7480-535.42-10 0.97 10-05 A1C 36045298876526 403-7480-535.42-10 0.97 10-05 AIC 3604523712585B 403-7480-535.42-10 1.52 10-05 A1C 3604525834211B 403-7480-535.42-10 1.10 FERGUSON ENTERPRISES INC MACH COMPANY PLUMBING EQUIP FIXT,SUPP CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-20 403-7480-535.31-01 588.29 382.60 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 403-7480-535.45-31 1.89 F-21 Page 14 �• a�i:F.71 - _`=.R;<: Date: 10128/2011 City of Port Angeles City Council Expenditure Deport From: 101812011 To: 1012412011 Vendor Description Account Number Invoice Amount PUD #1 OF CLALLAM COUNTY Service @ Masters Rd 403-7480-535.42-10 119.75 SUNSET DO -IT BEST HARDWARE PIPE FITTINGS 403-7480-535.31-20 10.51' 10-05 AIC 36045238778178 FASTENERS, FASTENING DEVS 403-7480-535.31-20 3.32 405-7538-537.42-10 SUPPLIES 403-7480-535.31-20 57.82 0.48 FASTENERS, FASTENING DEVS 403-7480-535.35-01 0.78 10-05 A1C 3604525834211 B HARDWARE,AND ALLIED ITEMS 403-7480-535.35-01 134.51 SWAIN'S GENERAL STORE INC PAPER & PLASTIC-DISPOSABL 403-7480-535.31-01 9.73 THERMO FISHER SCIENTIFIC, LLC POWER GENERATION EQUIPMEN 403-7480-535.31-20 236.32 POWER GENERATION EQUIPMEN 403-7480-535.32-10 74.79 SHIPPING AND HANDLING 403-7480-535.42-10 17.63 THURMAN SUPPLY HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 34.64 ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-01 16.69 PIPE FITTINGS - - . 403-7480-535.31-20 -.1 83° FASTENERS, FASTENING DEVS 403-7480-535.31-20 10.93 PIPE FITTINGS 403-7480-535.31-20 3.71 WASHINGTON [DIS], STATE OF RADIO & TELECOMMUNICATION 403-7480-535.42-10 9.14 Public Works-WW1Stormwtr Wastewater Division Total: $4,051.51 Public Works-WW/Stormwtr Department Total: $4,051.51 Wastewater Fund Fund Total: $4,051.51 CAPACITY PROVISIONING INC Network Services 404-7580-537.42-12 107.59 CENTURYLINK-QWEST 10-05 AIC 36045298828118 404-7580-537.42-10 0.48 10-05 A1C 3604523877817B 404-7580-537.42-10 0.48 10-05 AIC 3604525109623B 404-7580-537.42-10 0.48 10-05 A1C 36045298876528 404-7580-537.42-10 0.48 10-05 AIC 36045237125858 404-7580-537.42-10 0.77 10-05 A1C 38014525834211 B 404-7580-537.42-10 0.55 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 404-7580-537.44-10 47.08 PEN PRINT INC PUBLICATION/AUDIOVISUAL 404-7580-537.44-10 81.30 SWAIN'S GENERAL STORE INC SUPPLIES 404-7580-537.31-20 19.37 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 404-7580-537.42-10 6.40 Public Works -Solid Waste Solid Waste -Collections Division Total: $264.98 Public Works -Solid Waste Department Total: $264.98 Solid Waste -Collections Fund Total: $264.98 ADVANCED TRAVEL NAHMAA Canf-Freilich 405-7538-537.43-10 849.63 CAPACITY PROVISIONING INC Network Services 405-7538-537.42-12 185.50 CENTURYLINK-QWEST 10-05 AIC 3604529882811 B 405-7538-537.42-10 0.48 10-05 AIC 36045238778178 405-7538-537.42-10 0.48 10-05 AIC 36045251096238 405-7538-537.42-10 0.48 10-05 AIC 36045298876528 405-7538-537.42-10 0.48 10-05 A/C 3604523712585B 405-7538-537.42-10 0.77 10-05 A1C 3604525834211 B 405-7538-537.42-10 0.55 Michelle Hale MILEAGE REIMBURSEMENT 405-7538-537.31-01 53.35 F -22 Page 15 •� fF>l7' 9 err Date: 10/28/2011 City of Part Angeles [: City Council Expenditure report From: 1018/2011 To: 1012412011 Vendor Description Account Number Invoice Amount WAK-IN MAN, INC ENVIRONMENTAL&ECOLOGICAL 495-7538-537.42-10 1,217.53 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 495-7538-537.42-10 4.89 Public Works -Solid Waste SW - Transfer Station Division Total: $2,314.15 Public Works -Solid Waste Department Total: $2,314.15 Solid Waste-LFITrf Stn Fund Total: $2,314.15 CENTURYLINK-QWEST 10-05 A1C 36045298828118 406-7412-538.42-10 0.24 10-05 A1C 36045238778178 406-7412-538.42-10 0.24 10-05 A1C 36045251096236 406-7412-538.42-10 0.24 10-05 A1C 36045298876528 406-7412-538.42-10 0.24 10-05 A1C 36045237125858 406-7412-538.42-10 0.39 10-05 A1C 3604525834211 B 406-7412-538.42-10 0.27 WASHINGTbN {DIS}, STATE OF RADIO & TELECOMMUNICATION 406-7412-538.42-10 6.16 Public Works-WWIStormwtr Stormwater Divisiod Total: "' $7.78 Public Works-WWIStormwtr Department Total: $7,78 Stormwater Fund Fund Total; $7.78 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 409-6025-526.42-10 1.44 10-05 A1C 36045238778178 409-6025-526.42-10 1.44 10-05 A1C 3604525109623B 409-6025-526.42-10 1.44 10-05 A1C 3604529887652B 409-6025-526.42-10 1.44 10-05 A1C 3604523712585B 409-6025-526.42-10 2.31 10-05 A1C 3604525834211 B 409-6025-526.42-10 1.65 OLYMPIC MEDICAL CENTER SALE SURPLUS/OBSOLETE 409-6025-526.31-13 127.25 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 409-6025-526.42-10 2.01 Fire Department Medic l Division Total: $138.98 Fire Department Department Total. $138.98 Medic 1 Utility Fund Total: $138.98 CAPACITY PROVISIONING INC Network Services 421-7121-533.42-12 405.00 CENTURYLINK-QWEST 10-05 AIC 3604529882811 B 421-7121-533.42-10 0.24 10-05 A1C 36045238778178 421-7121-533.42-10 0.24 10-05 AIC 3604525109623B 421-7121-533.42-10 0.24 10-05 A1C 3604529887652B 421-7121-533.42-10 0.24 10-05 AIC 3604523712585B 421-7121-533.42-10 0.39 10-05 A1C 3604525834211 B 421-7121-533.42-10 0.27 MICHELLE OSTROOT CITY REBATE 421-7121-533.49-86 75.00 NANCY HELWICK CITY REBATE 421-7121-533.49-86 50.00 SANDRA MAXWELL CITY REBATE 421-7121-533.49-86 125.00 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 421-7121-533.42-10 32.68 Public Works -Electric Conservation Division Total: $689.30 Public Works -Electric Department Total: $689.30 Conservation Fund Total: $689.30 KENT MYERS AMI REPLACED METER & UPGR 451-7188-594.65-10 750.00 F -23 Page 16 { Date; 10/2812011 City of Port Angeles City Council Expenditure Report From: 101812077 To: 1012412011 Vendor Description Account Number Invoice Amount MUELLER CO ELECTRICAL EQUIP & SUPPLY 4451-7188-594.85-10 427.92 WA STATE PATROL Background Checks 451-7188-594.55-10 10.00 IBS INCORPORATED Background Chekcs 451-7188-594.65-10 100.00 KAMAN INDUSTRIAL TECHNOLOGIES BACKGROUND CHECK-TRAENKLE451-7188-594.85-10 10.00 Public Works -Electric Electric Projects Division Total: $1,297.92 6.48 Public Works -Electric Department Total: $1,297.92 38.89 Electric Utility GIP Fund Total: $1,297.92 MUELLER CO ELECTRICAL EQUIP & SUPPLY 452-7388-594.65-10 213.95 UNGER ENGINEERING INC, GENE OFF RESERVATION SEWER 452-7388-594.41-50 161.50 Public Works -Wafer Water Projects Division Total: $375.45 1,810.94 Public Works -Water Department Total: $375.45 385.66 Water Utility +C1P Fund Total: $375.45 FARALLON CONSOLTING, LLC ENGINGEERING SERVICES 453-7488-594.41-50 303831-.45 $19,074.03 ENGINGEERING SERVICES 453-7488-594.41-50 49,403.02 F-24 ENGINGEERING SERVICES 453-7488-594.41-50 38,769.83 ENGINGEERING SERVICES 453-7488-594.41-50 12,641.00 ENGINGEERING SERVICES 453-7488-594.41-50 -12,541.00 - - ENGINGEERING SERVICES 453-7488594.41-50 12,641.00 ENGINGEERING SERVICES 453-7488-594.41-50 -38,769.83 ENGINGEERING SERVICES 453-7488-594.41-50 38,769.83 ENGINGEERING SERVICES 453-7488-594.41-50 -49,403.02 ENGINGEERING SERVICES 453-7488-594.41-50 49,403.02 ENGINGEERING SERVICES 453-7488-594.41-50 -30,831.45 ENGINGEERING SERVICES 453-7488-594.41-50 30,831.45 MUELLER CO ELECTRICAL EQUIP & SUPPLY 453-7488-594.65-10 213.95 Public Works-WWIStormwtr Wastewater Projects Division Total: $131,859.25 Public Works-WWIStormwtr Department Total: $131,859.25 Page 17 Waste Water Utility CIP Fund Total: $131,859.25 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 13.94 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 13.94 IBS INCORPORATED AUTO & TRUCK MA1NT. ITEMS 501-0000-141.40-00 85.14 KAMAN INDUSTRIAL TECHNOLOGIES AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 74.62 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 6.48 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 38.89 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 918.38 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 14,382.87 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,343.19 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 1,810.94 WESTERN SYSTEMS & FABRICATION AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 385.66 Division Total: $19,074.03 Department Total: $19,074.03 F-24 Page 17 City of Port Angeles Date: 10/28/2011 City Council Expenditure Report From: 101812011 To: 1012412011 Vendor Description Account Number Invoice Amount ADVANCED TRAVEL Fire Ext Cert-Benoff 501-7630-548.43-10 201.14 Fire Ext Cert -Coburn 501-7630-548.43-10 189.90 Diesel Retrofit Mtg-DM 501-7630-548.43-10 156.22 AIRPRO EQUIPMENT, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 23.11 SHIPPING AND HANDLING 501-7630-548.34-02 30.83 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 28.03 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 17.83 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 7.04 AUTO & TRUCK MAINT. ITEMS 501-7630-548-34-02 19.28 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 20.62 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 18,61 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 16.40 'CAPACITY PROVISIONING INC Network Services 501;.7630-548A2-12, :30.74 CENTURYLINK-QWEST 10-05 A/C 3604529882811 B 501-7630-548.42-10 0.84 10-05 A/C 36045238778176 501-7630-548.42-10 0.84 10-05 A/C 3604525109623B 501-7630-548.42-10 0.84 10-05 A/C 3604529887652B 501-7630-548.42-10 0,84 10-05 A/C 36045237125858 501-7630-548.42-10......1.35 . CLALLAM CNTY PUBLIC WORKS DEPT 10-05 A/C 36045258342118 EXTERNAL LABOR SERVICES 501-7630-548.42-10 501-7630-548.34-02 0.96 858.00 AUTO & TRUCK MAINT. ITEMS 501-7630-548-34-02 211.11 COPY CAT GRAPHICS AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 1,079.92 FIRST RACE CAR WASH EXTERNAL LABOR SERVICES 501-7630-548.34-02 212.00 HEARTLINE AUTO & TRUCK MAINT, ITEMS 501-7630-548-34-02 132.19 HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -601.04 EXTERNAL LABOR SERVICES 501-7630-548-34-02 300.06 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 91.73 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 88.21 AUTO & TRUCK MAINT, ITEMS 501-7630-548-34-02 55414 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 312.56 KAMAN INDUSTRIAL TECHNOLOGIES AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.98 LEAVITT MACHINERY USA, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 343-32 LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 80.22 EXTERNAL LABOR SERVICES 501-7630-548.34-02 147.49 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 88-31 AUTO & TRUCK MAINT. ITEMS 501-7630-548-34-02 255.41 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 11.90 AUTO & TRUCK MAINT. ITEMS 501-7630-548-34-02 73.81 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -117.28 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 60.91 AUTO & TRUCK MAINT. ITEMS 501-7630-548-34-02 16.02 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 31.62 F-25 Page 18 N Date: 10/2812011 City of Fort Angeles City Council. Expenditure Report From: 101812011 To: 101 241 011 Vendor Description Account Number Invoice Amount NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 117.28 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 246.01 PENINSULA TOWING EXTERNAL LABOR SERVICES 501-7630-548.34-02 271.00 PETTIT OIL COMPANY AUTO & TRUCK MAINT. ITEMS 501-7630-548.32-13 3.00 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 202.01 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 21.69 RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 54.28 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 89.40 FLUXLIGHT, INC EXTERNAL LABOR SERVICES 501-7630548.34-02 190.76 SAHLBERG EQUIPMENT CO INC, JF AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 328.19 SETINA MFG CO INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 53.88 SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-7630-548.3402 2.23 NORTHPOINT CONSULTING INC WASHINGTON (DIS), STATE OF AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 6.14 _ Finance Department RENTAL/LEASE EQUIPMENT 501-7630-548.45-30 42.28 SWAIN'S GENERAL STORE INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.28 SYSTEMS FOR PUBLIC SAFETY, INC SUPPLIES 501-7630-594,64-10 9,177,72 THURMAN SUPPLY AUTO & TRUCK MAINT. 'ITEMS 501-7630-548.34-02 14.07 TYLER & GUY AUTO BODY REPAIR EXTERNAL LABOR.SERVICES .... 501-7630-548.34-02 4,60.20 WASHINGTON (DIS), STATE OF RADIO & TELECOMMUNICATION 501-7630-548.42-10 7.58 WESTERN SYSTEMS & FABRICATION AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 17.91 Public Works -Equip Svcs Equipment Services Division Total: $20,521.52 Public Works -Equip Svcs Department Total: $20,521.52 Equipment Services Fund Total: $39,595.55 FLUXLIGHT, INC COMPUTERS,DP & WORD PROC. 502-0000-237.00-00 -78.47 Division Total: -$78.47 Department Total: -$78.47 1�1 ADVANCED TRAVEL Laserfiche Wkshp-Harper 502-2081-518.43-10 110.00 Laserflche Wkshp-Matthews 502-2081-518.43-10 110,00 CAPACITY PROVISIONING INC Network Services 502-2081-518.42-12 100.00 CENTURYLINK-QWEST 10-05 A1C 3604529882811 B 502-2081-518.42-10 1.08 10-05 A1C 36045238778178 502-2081-518.42-10 1.08 10-05 A1C 3604525109623B 502-2081-518.42-10 1.08 10-05 A1C 36045298876526 502-2081-518,42-10 1.08 10-05 A1C 36045237125858 502-2081-518.42-10 1.73 10-05 A1C 3604525834211 B 502-2081-518.42-10 1.24 FLUXLIGHT, INC COMPUTERS,DP & WORD PROC. 502-2081-518.31-80 1,012.61 LENOVO COMPUTER HARDWARE&PERIPHI 502-2081-518,31-60 2,120.96 MICROSOFT CORPORATION COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 1,018.95 COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 110.57 NORTHPOINT CONSULTING INC WASHINGTON (DIS), STATE OF ASA CONFIG FOR GIS WEB PR RADIO & TELECOMMUNICATION 502-2081-518.41-50 502-2081-518.42-10 90.00 11.89 Finance Department Information Technologies Division Total: $4,692.27 F-26 Page 19 . Date: 10/28/2011 City of Part Angeles City Council Expenditure Report From: 101812011 To: 1012412011 Invoice Amount COMPUTER HARDWARE&PERIPH1502-2082-594.65-10 C� Vendor IBM CORPORATION Finance Department CENTURYLINK-QWEST OLYMPIC MAILING SERVICES OLYMPIC PRINTERS -INC - • - Esther WehsterlFine arts LEOFF OFFICE OF SUPPORT ENFORCEMENT Description Account Number Invoice Amount COMPUTER HARDWARE&PERIPH1502-2082-594.65-10 34,031.10 COMPUTER HARDWARE&P ERIPH1502-2082-594.65-10 15,129.39 COMPUTER HARDWARE&PERIPHI 502-2082-594.65-10 15,129.39 COMPUTER HARDWARE&PERIPHI 502-2082-594.65-10 15,129.39 COMPUTER HARDWARE&PERIPHI 502-2082-594.65-10 15,129.39 DATA PROC SERV &SOFTWARE 502-2082-594.65-10 175.61 COMPUTER HARDWARE&PERIPHI 502-2082-594.65-10 15,129.39 1T Capital Projects Division Total. $109,853.66 Finance Department Department Total: $114,545.93 Information Technology Fund Total: $114,467.46 10-05 AIC 36045298828116 652-8630-575.42-10 0.36 10-05 AIC 36045238778178 652-8630-575.42-10 0.36 10-05 AIC 36045251096236 652-8630-575.42-10 0.36 10-05 A1C 3604529887652B 652-8630-575.42-10 0.36 10-05 A1C 36045237125858 652-8630-575.42-10 0.58 10-05 AIC 3604525834211B 652-8630-575.42-10 0.41 Postcards -The Back Countr 652-8630-575.31-01 70.41 Bid Sheets.. 652-8630-575:3.1-.01 84.88 Esther WebsterlFine Arts Division Total: $157.72 ,Esther WebsterlFine Arts Department total: $157.72 Esther Webster Fund PIR Deductions pe 10-02 PIR Deductions pe 10-16 PIR DEDUCTIONS PE 10-2 PIR Deductions pe 10-16 PIR DEDUCTIONS PE 10-2 PIR Deductions pe 10-16 PERS PIR Deductions pe 10-02 PIR Deductions pe 10-16 PIR Deductions pe 10-02 PIR Deductions pe 10-16 PIR Deductions pe 10-02 PIR Deductions pe 10-16 Fund Total: 920-0000-231.51-21 920-0000-231.51-21 920-0000-231.56-20 920-0000-231.56-20 920-0000-231.56-20 920-0000-231.56-20 920-0000-231.51-10 920-0000-231.51-10 920-0000-231.51-11 920-0000-231.51-11 920-0000-231.51-12 920-0000-231.51-12 Division Total: Department Total: Payroll Clearing Fund Total: Totals for check period From: 10/8/2011 To: 10124/2011 $157.72 23,611.78 22,984.70 1,065.62 947.12 169.85 169.85 1,966.03 1,952.00 9,218.69 9,207.36 43,506.24 43,318.73 $158,117.97 $158,117.97 $158,117.97 $2,228,890.65 F -27 Page 20 PqR T ANGELES w AS N 1 N G T O N, U.S.A. CITY COUNCIL MEMO DATE: November 1, 2011 TCI: CITY COUNCIL FROM: Genn A. Cutler, P.E., Director of Public Works and Utilities SUBJECT: City Pier Fire Suppression System, Project PK 03-09 Summary: Sections- of the fire suppression system on the City pier have been identified for replacement due to age.and deterioration- from the corrosive saltwater env.iroftment. �At this -time, these sections can no longer perform their function. Bids for this project were opened on October, 17, 2011 with three contractors submitting bids. Viking Automatic Sprinkler Company from Seattle, Washington was the low responsible bidder. Recommendation: Approve and authorize the City Manager to award and sign a construction contract -`for the base -bid for the- City Pier Fire Suppression System -Project -in the -amount of $137,589.95, and to mare minor modifications to the contract, if necessary. Background/Analysis: The City Pier is protected with three dry pipe fire sprinkler systems. These sprinkler systems are approximately thirty years old and have a fusible link style system. The sprinkler systems are subjected to saltwater spray in a marine environment, which contributes to heavy corrosion. The west sprinkler system is located near the land -pier interface, just over the riprap, and receives the most saltwater degradation. At this time, the sprinkler system is shut off due to deteriorated pipes under the western portion of the City Pier. The project includes replacing the west sprinkler system, re -insulating and restoring heat tape system on the fire main line, and repairing the damaged firestop separating the promenade for the main section of the pier. In addition, the contractor will inspect all hangers under the entire pier and provide an estimate for repair that may result in follow-on work. The bid opening occurred on October 17, 2011 with three contractors submitting bids. Viking Automatic Sprinkler Company was the lowest responsible bidder. The bid results are summarized in the following table: Company Base Bid Ranking Viking Automatic Sprinkler Co., Seattle $137,589.95 1 .Patriot Fire Protection, Inc, Tacoma $164,134.03 2 Fireshield :Inc., Gig Harbor $256,799.60 3 Engineer's Estimate $126.015.00 N.ICC0UNC1L\F1NALlCity Pier Fire Suppression System, Project PK 03-09.doc F — 28 C� ri • November 1, 2011 City Council Re: City Pier Fire Suppression Project Page 2 Sufficient funding has been budgeted and is available in the amount of $140,000. It is recommended that Council award and authorize the City Manager to sign a construction contract with Viking Automatic Sprinkler Company for the CityPier Fire Suppression System Project in an amount not to exceed $137,589.95, and to mare minor modifications to the contract if necessary. N:1CCOUNCILTINALTity Pier Fire Suppression System, Praject PK 03-09.doc F -29 0 NGELES P R Aj W A S H l N G T O N, U.S. A. CITY COUNCIL MEM® DATE: November 1, 2011 To: CITY COUNCIL FROM: Glenn A. Cutler, P,E., Director of Public Works & Utilities SUBJECT: Material Purchase: Wood Power Poles, Award Contract LO -11-026 Summary: Bids were received on October 11,'20 11 for the purchase of 88 wood power poles for the Light Operations Division. Two vendors bid on this material purchase, McFarland Cascade, Tacoma, Washington, and Stella -Jones Corporation, Arlington, Washington. Recommendation: Award and authorize the City Manager to sign a contract and purchase order,with,McFarland Cascade of Tacoma .Washington in the amount of.$62,167.40 for 88 wood power poles, including sales tax, and make minor modifications to the contract if necessary, Background/Analysis: Bids were received on October 11, 2011 for 88 wood power poles. This procurement is to replenish the Light Operations Division inventory of poles. The poles will be used for new power requirements and the replacement of existing, deteriorated wood poles. Two vendors responded to the invitation to bid on this material purchase: McFarland Cascade of Tacoma, Washington; and Stella -:tones Corporation of Arlington. A bid summary is provided below. Purchase Contract, LO -11-026 (Prices Include Sales Tax) Company Name Bid Amount McFarland Cascade, Tacoma, WA $62,167.40 Stella -Jones Corporation, Arlington, WA $63,708.85 Gavernment Estimate $65,253.00 It is recommended that City Council award and authorize the City Manager to sign a contract and purchase order with McFarland Cascade of Tacoma, Washington for 88 wood power poles in the amount of $62,167.40, including sales tax, and make minor modifications to the contract if necessary. Funds are available in the 2011 operating budget. NACCOUN C1 L\F IN AL\Materi a] Purchase - W'ood Power .Poles, Contract LOQ -11-026 .doc F - 30 In 1�1 • L -.A NGELES CITYCOUNCIL MEMO DATE: November 1, 2011 To: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Contract ES -11-005 Change Order — Light Operations Bucket Truck Summary: Council authorized the purchase of a bucket truck for Light Operations from Terex Utilities on May 17, 2011. Preparation of the shop drawings identified an opportunity to improve the capabilities of the new Light Operations Bucket Truck for a minimal cost. ...., Recommendation: Authorize the Public Warks & Utilities Director to sign a change order to contract : 5-11-005 in the amount of $2,000.00 to modify the vehicle by extending the wheel base of the vehicle. Backgroilnd/Analysis: ' Oh May 17, 2011, City Council approved the purchase of'a bucket truck in the . _ amount of $219,239.50 to replace LTI 62. The truck is being constructed by Terex Utilities from specifications contained in contract ES -1.1-005. During preparation of the shop drawings, the company identified a minor modification to the truck that will decrease its weight and increase its maximum load carrying capacity. The manufacturer has recommended that the wheel base be increased by 7 inches for a total cost of $2,000. This price includes the applicable taxes. This weight reduction will reduce fuel costs over time and increase payload carrying capacity when necessary and appropriate. This small price change is a prudent move during the design phase of the vehicle. Sufficient funds are available from equipment reserves for the cost increase. It, is recommended that Council authorize the Public Works & Utilities Director to sign a change order to contract ES -11-005 in the amount of $21,000.00 to modify the Light Operations bucket truck vehicle by extending the wheel base of the vehicle. triXCOUNCUFTNAUContract ES -11-005 Change Order -.bight Operations Bucket Truck Purchase.doc F - 31 • • Date: November 1, 2011 To: CITY COUNCIL GELES From: Glenn A. Cutler, P.E., Director of Public Works & Utilities Subject:. Electric Utility Retail Rate Adjustments Summary: FCS Group completed comprehensive rate studies for the Electric, Water, Wastewater, Solid Waste Collection and Transfer Station utilities. The studies were presented to the Utility Advisory Committee and City Council, including proposed rate and fee adjustments. The proposed ordinance at tonight's meeting is also necessary at this time to maintain the electric utility fund in a financially prudent position. - -- . . - , - , . -- - . Recommendation: Adopt the attached electric rate ordinance. Backgrouind/Analysis: FCS Group completed comprehensive rate studies for the Electric, Water, Wastewater, Solid Waste Collections, and Solid Waste Transfer Station utilities. For the last three years, staff has updated the studies and has not used a consultant. On {October 18, 2011, City Council approved the proposed rate adjustments for the Wastewater and Transfer Station utilities. No rate adjustments are proposed for the Water, Solid Waste Collection, and 'Stormwater utilities. City Council also .approved adjustments for electrical work permit fees, pole attachment fees, and water connection fees. The adjusted rates and fees will become effective on January 2; 2012. On October 11, 2011, the Utility Advisory Committee forwarded a favorable recommendation to City Council to select the electric rate adjustment Option 41, which would have applied the Bonneville Power Administration wholesale power cost increase to the basic charge. On October 18, 2011, City Council rejected that option and directed staff to return with a proposed ordinance that would equally divide the necessary increase between the basic and consumption charges. If approved, the Electric Utility rate adjustments will also become effective on January 2, 2412. Attachment: Proposed Electric Utility Rate Ordinance N:1CC0UNCIL\FINAL\E1ectric Utility Rates - Adopt Ordinance.doc G-1 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, amending utility fees and rates in Chapter 3.12 of the Port Angeles Municipal Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 2054, as amended, and Chapter 13.12 of the Port Angeles Municipal Code relating to Electricity Services and Charges is amended to read as follows: Chapter 13.12 13.12.020 Uniforml Electric Rate. The monthly rate for electricity consumed shall be in accordance with Sections 13.12.030 through 13.12.070, and 13.12.072 through 13.12.073 The monthly rate includes all applicable taxes. -1 G-2 • U LJ ELECTRICITY - SERVICES AND CHARGES Sections: 13.12..010 General Provisions Applicable to All Service. 13.12.020 Uniform Electric Rate. 13.12.021 Point of Delivery. 13.12.025 Rate Class Assignment. 13.12.030 Schedule R-03 - Residential Service. 1.3.12.040 Schedule GS -03 - General Service. 13.12.041 Schedule GD -03 - General Service Demand. 13.12.042 Schedule NP -03 - Nonprofit Tax -Deductible. 13.12.043 Schedule GD -04 - General Service Demand — Primary Metered. 13.12.060 Schedule PS -03 -.Primary Service. 13.12.071 Schedule IT -03 - Industrial Transmission. 13.12.072 Schedule L-03 - Lighting. 1.3.1.2.073 Schedule MW -03 - Municipal Water Pumping. 13.12.0$0 Contract Sales and Purchases. 13.12.100 Electrical, Work Permits and Fees. 13.12.110 Contract and Administration Charge. 13.12.020 Uniforml Electric Rate. The monthly rate for electricity consumed shall be in accordance with Sections 13.12.030 through 13.12.070, and 13.12.072 through 13.12.073 The monthly rate includes all applicable taxes. -1 G-2 • U LJ • 13.12..030 Schedule R-03 - Residential Service. A. Applicability. This schedule applies throughout the City for domestic uses in single-family residences, individual apartments or farms. Separately metered services incidental to single-family residential and farm service may be served under this schedule. B. Character of Service. Sixty cycle, alternating current, 1201240 volts nominal, single phase service will be furnished under this schedule, supplied through a single meter and one point of delivery. C. Nniforml Rate: 1. Base Charge $13.00 15.75 per month, provided, however, during calendar year 2012, fog- customers who are eligible for the discounts provided in Section 13.20.070, the base charge shall be $ 13.00 per month. 2. Energy Charge $ 0.0 06050 per kWh 3. ff a person docs not request the tinze of -use -rate, the trnform rate specified � s • ■ r r ILI RIIILII Mike �. - ! }. =..r -_ _= s _ ■11 Prittlill- a ■ ! - ■'+ WDLVAIKLWINII I I ILTJDMRWAILvA L Ill Ill r r ■ i -ll0ii[o soneshAyosomoijm qR m1C1 silfini;l womf■ieimemowC1i- 13.12.040 Schedule GS -03 - General Service. A. Applicability. This schedule applies to all accounts not covered by other rate schedules with the following types of service: 1. 1201208 or 1201240 volts, single or three phase, service panel of 400 amps or smaller. 2. 2401480 or 277]480 volts, three phase, service panel of 200 amps or smaller. 3. Municipal traffic signal and street lights. 4. Municipal emergency management systems. 5. Cable television system and other communications systems, single phase .power supplies in accordance with Section 10.2 of Ordinance no. 3116. B. Character of Service. Sixty cycle, alternating current at such phase and voltage as the City may have available will be furnished under this schedule, applied through a single meter and one point of delivery. -2 G-3 C. [Uniform Rate]; 0 1. Base Charge a. Single phase $f 7.7 5 2.1.50 per month b. Three phase $44.35 53.75 per month C. Municipaltraffic signal $ 5 179. 00 per month d. Municipal street light $i 0 6.40 128.90 per month C. Municipal emergency management system $22.45 27.20 per month 2. Monthly Energy Charge: $0.05850 06080 per kWh. 35. The base charges for municipal traffic signals and street lights includes maintenance of existing luminaries and controls by the Public Works and Utilities Department. 46. The municipal emergency management system base charge shall apply to systems with a normal operating load of 150 watts or less, which shall not be required to be metered. chargedE . Adiustinunt. The niontHy �haigus imposed andei this Schedule GS -e3 for custoincis that were annexed into the eity by Oidhiance Na. 3207, shall be, adjusted. Tire f. Tire adj asti-tient anio ant shall be eighty pei cent of the diffet oncr, betvv cen artioant so calculated shall be added to the castarnet's monthly utility statement. Tire calcutation Dishict. 2. A15 to the mictgy cliatgc, the adjustment calculation shali be applied car, -3- G - 4 DB. Municipal Streets Lights. The electric utility rates for municipal street lighting shall recover the cost of providing service. In different areas of the City, the Department shall meter representative 150 and 200 watt street lights. Each light so metered shall be charged a base charge. The monthly energy charge shall be determined by multiplying the number of street light fixtures,, times the monthly consumption determined by the metered lights. 13.12..041 Schedule GD -03 - General Service Demand. A. Applicability. This schedule applies to all not covered by other rate schedules with the following types of service: 1. 120/208 or 1201240 volts, single or three phase, service panel larger than 400 amps. 1. . 2. 240/4$0 or 2771480 volts, three.phase service panel larger than 200 amps. - B. Character of Service. Sixty cycle, alternating current at such phase and voltage as the City may have available will be furnished under this schedule, applied through a single meter and one point of delivery. C. Uniform Rate: 1. Base Charge: a. Single phase $35..45 42.95 per month b. Three phase $88.65 107.40 per month 2. Monthly Energy Charge: $0.03920 04080 per kWh 3. Billing Demand: a. Billing demand for each month shall be based on KW (real power) or KVA (apparent power). b. Monthly Demand Charge: $3:3.5 3.50 per kW. 4. f Fu pet sion does not i - - - ft, -4- G-5 13.12.042 Schedule NP -03 - Nonprofit Tax -Deductible. A. Applicability. This schedule applies to all nonprofit tax-deductible organizations. B. Character of Service. Sixty cycle, alternating current at such phase and voltage as the City may have available will be furnished under this schedule, applied through a single meter and one point of delivery. C. FTniforml Rate: 1. Base Charge a. Single phase $17.75,2150 per month b. Three phase $44.35 53.75 per month 2. Monthly Energy Charge: $ 0.06340 06590 per kWh within this section shall apply- I* -5- G-6 • • • ItunWAIN -: ►' * mum saw Limmill■ Wahl is i ■ f r - : - : ■1 :: q ■ ■ ■ _ w i - -- i � i - .* : • r r _ _ _i t i ■ ' i i,: . 1115111- - - ■= - i ■ - � _ - - ■ - ■■i =-,�= ■ i i■ is = i - - : 1-01111111111 - - -- ; i is ■► ■ ■ ■ ■ - : ■_ - : -=i =!, �- i � _ 13.12.043 Schedule GD -04 - General Service Demand — Primary Metered. A. Applicability. This schedule applies to all accounts not covered by other rate schedules with the following types of service: 400 amps. 1. 1201208 or 1201240 volts, single or three phase, service panel larger than 2. 240]480 or 2771480 volts, three phase service panel larger than 200 amps. 3. When electric current is measured at primary voltage and delivery to the customer is at secondary voltage. B. Character of Service. Sixty cycle, alternating current at such phase and voltage as the City may have available will be furnished under this schedule, applied through a single meter and one point of delivery. C. [Uniform] Rate: 1. Base Charge: a. Single phase $35-45 42.95 per month b. Three phase $$8-65 107.40 per month 2. Billing demand for each month shall be based on KVA (apparent power). 3. Monthly Demand Charge: All months: $3—.340 3.45 per KVA of billing demand. 4. Monthly Energy Charge: $0.03 860 040 10 per kWh. 5. if a person does not request the firne-cf-use 7 - the uniform rate specifie G - i d "SX11 I III lord ks a I L1,14 Mllra I two 11111 IL110141 Uld III I twig 111*11110 wrot" on tiIIIN 111aftyra I I I I I 1�1041 IH tilifflAW ej I LW.Xo Ora . _lillillPiliIIII . _ all V Bill - - _ _ A-" KTA, Lovids 111111- _ a r a ■ ■ . 13.12.060 Schedule PS -03 - Primary Service. A. Applicability. This schedule applies to all accounts which own and operate a primary voltage distribution system with a connected load greater than 1,000 KVA. B. Character of Service. Service to be furnished under this schedule is unregulated three phase, sixty cycle, alternating current at primary voltage, 12.5 KV nominal. Service under this schedule shall be provided and metered at the point(s) of interconnection of the distribution facilities of the customer and the City. C. LUniform] Rate: 1. Base Charge: $236.35 256.35 per month 2. Billing demand for each month shall be based on KVA (apparent power). 3. Monthly Demand Charge: All Months: $ 4.30 per KVA of billing demand. 4. Monthly ]Energy Charge: a. All billings between September 1 and May 31: $0.fl3 940 04100 per kWh. b. All billings between June 1 and August 31: $0.02 02500 per kWh. 5. If a person does not request the fime-ofmsc ratc, the -tiniform ratle specified within this section shat! apply. -2. Monthly Energy eharge $0.04200 per kWh dittring heavy ioad hours anCIL $0.0330 per k'V�ffi during light load ho 0 -7- G - 8 3. f3iffing Demand. load hours fbr the inonth bascd on KVA (apparent power) - � ■ ' ■ :. - r ■ Y 1 • - � Ira 19 a a toll9'1 KIN 9 - - :. i -.�1" I a_ ■ Y 1 ! ■ ■ i r11101111 W2 IN 0 0 r - - - M a r --='■ - I I _ - - I I a gum -11 rvin-. a-- 0 11 it r . 61 114 1 NJ to -A- tri IMaid- rr_ ■ r, yIII _ i- no a LWO_ : - L11111111111 IIII I■ _ - -- : ■= r`` 11111111 OrKst*111111: k6I ROME I%% ,; i _ L ■ ■ ■. r.an 11114111— MONVO 111I__ a C 13.12.072 - Schedule L-03 - Lighting. A. Applicability. This schedule applies to all approved unmetered yard and area lights. B. Installation. Yard or area lights are available upoh request. Upon approval by the Public Works and Utilities Department, lights will be installed only on existing utility -owned poles for the use and convenience of customers. A one-year contract for service will be required before the light will be installed. Customer ownership of lighting is limited to existing lights only. C. Maintenance. The Public Works and Utilities Department retains ownership of the area lighting; maintenance of City owned lights shall be the responsibility of the Public Works and Utilities Department, maintenance of customer owned lights shall be the responsibility of the customer. D. Rate. 1. Lighting which remains in Public Works and Utilities Department ownership: a. 100 watts or less: b. More than 100 watts, but 1.50 watts or less: c. More than 150 watts, $ 8-.6f) 9.15 per month $12.5$ 13.30 per month but 200 watts or less: $13--90 14.75 per month d. More than 200 watts: $+0 17.10 per month 2. Lighting which remains in customer ownership (existing lights only): a. 100 watts or less: $ 6-4-5 6.85 per month b. More than 100 watts, but 150 watts or less: $5--1-5 7.60 per .month c. More than 1.50 watts, -8- GT9 but 200 watts or less $-7-.% 8.40 per month d. More than 200 watts: $11. t 0 11. 80 per month 13.12.073 Schedule MW -03 - Municipal Water Pumping. A. Applicability. This schedule applies to municipal water pumping facilities where the connected load is greater than 500 KVA. B. Restrictions. Timers approved by the Public Works and Utilities Department shall be installed to prevent pumping during restricted hours as determined by the Public Works and. Utilities Department. C. Character of Service. Service to be furnished under this schedule is three phase, sixty cycle, alternating current at such phase and voltage as the City may have available will be furnished under this schedule, applied through a single meter and one point of delivery. D. Rate: 1. Basic Charge: $236.35 286.35 per month 2. Billing demand for the month shall be based on KVA (apparent power) in lieu of power factor adjustments. 3. Monthly Demand Charge: a.- .No charge for demand occurring during the hours of 2:00 P.M. through 6:00 A.M., Monday through Saturday, and all hours Sunday, and other hours as approved by the Public Works and Utilities Director. b. All other hours: All Months: $3A 3.65 per KVA 4. Monthly Energy Charge: a. All billings between September 1 and May 31: $0.$$ 06700 per kWh during heavy load hours and $0.0321.0 per kWh during light load hours. b. All billings between. June 1 and August 31: $ 0. 63 830 03980 per kWh during heavy load hours and $0.02100 per kWh during light load hours. c. Heavy load hours shall include all hours from 6:00 A. M. to 10:00 P.M., Monday through Saturday, light load hours shall include all other hours. Section 2 - Time of Use Rates. As soon as it is technically feasible to do so, the Council intends to amend the rates established in Section 1 above to a system of rates based on time. of use. The purposes for rates based on time of use are to provide customers of the utility a better opportunity to control their costs of service and to create incentives for conservation of electricity. The Council directs city staff to develop such rates as soon as it is technically feasible and to present to Council a proposal to adopt such rates at the earliest possible time. -9- G-10 • • • Section 3 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make .necessary corrections to this ordinance including, but not limited to, the correction of the scrivener" s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 5 - Effective .Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall, take effect January 2, 2012. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of , 2011. MAYOR, DAN DIGUILIO ATTEST: Janessa Hurd, City Clerk. PUBLISHED: By Summary 12011 APPROVED AS TO FORM: William E. Bloor, City Attorney GALEGALIa ORDINANCES&RESOLUTIONSIORDINNANCES.2011123 - Electric Utilities Clsapter 3.12...10.19.11.wpil -10- G - 11 • • • NGELE WASHINGTON, CITY COUNCIL MEMO MATE: NOVEMBER 1, 2011 To: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: NATURAL RESOURCE DAMAGES ASSESSMENT (NRDA) TRUSTEES COUNCIL Summary: Various Tribal, State and Federal agencies recently established a NRDA Trustees Council to oversee restoration efforts on the Rayonier property. It is important that the City of Port Angeles have representation on this council to ensure that the local community has an active voice in this important process. Recommendation: Pass the attached resolution and authorize the City Manager to send the attached letter to the Goyernor requesting that the City be appointed as a Natural. Resource Trustee for the Rayonier Mill Site. Background 1 Analysis: A trustee council was formed several months ago to oversee the Natural Resources Damages Assessment (NRDA) process that will be involved in restoration activities on the Rayonier site. Due to the City's interest in creating economic use for the property and the need to ensure that all local zoning and land use regulations are followed, it is recommended that the City request that the Governor allow the City of Port Angeles to have representation on this Council. The attached letter outlines other reasons why this representation is in the best interests of the community. H-1 RESOLUTION JTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington requesting appointment to the Natural Resource Damages Assessment (NRDA) Trustees Council for the Rayonier site. WHEREAS, pursuant to the Natural resource Damages Assessment (NRDA) provision of the federal Superfimd law; the National Oceanic and Atmospheric Administration (NOAA), the State of Washington (State), and other Natural Resource Damages Trustees have been --engaged in discussions and negotiationsconcerning natural resource injuries arising from Rayonier's activities on property located within the boundaries of the City; and WI-IEREAS, the Rayonier Property -is located entirely 'within tlie~ evrporate hrriits ofs' .__. the City of Port Angeles; and WHEREAS, as part of an effort to reach a fair and equitable settlement of remaining issues, the Trustees must consider the City's land use plans and regulations to assure that any natural resource restoration projects accommodate future land uses; and WHEREAS, the City of Port Angeles desires to participate in the deliberations, recommendations, considerations, and final determination of the NKDA. process and in the preparation of the management plan; and WHEREAS, the City of Port Angeles has prepared a statement to the Governor asking that the City be appointed as a NRDA trustee, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles as follows: -1- H-2 The attached statement to the Governor is approved. The City Manager shall transmit it to the Governor of the State of Washington as the official request of the City to be ointed as a Natural Resource Trustee for the Rayonier property. PASSED by the City Council of the City of Fort Angeles at a regular meeting of said Council held on the day of , 2011. MAYOR, Dan Di Guilio .ATTEST: Janessa Hurd, City Clem APPROVED AS TO FORM: William E. Bloor, City Attorney GALEGA1 Aa ORDINANCES&RESOLUTIONSIR-SOLUTIONS.2011\18,RayonierProperty. I0A3,11-2.wpd H-3 ORT,__ NGELES, -, A_ W A S H I N G T D N, U. S. A. City Manager's Office October 26, 2011. Governor Chris Gregoire Office of the Governor PQ Box 40002 Olympia, Washington 98504-0002 Re: Request by the City of Port Angeles to be appointed a Natural Resource Trustee for the Rayonier Mill Site located in .Port Angeles, Washington Dear Governor Gregoire: I am writing to ask you to exercise your authority to appoint the City of Port Angeles a Natural Resource Trustee for the Rayonier Mill Site in Port Angeles. A5 you letlOw; the Rayonier 111Ii11 Site occupies approximately 75 acres on Port AngelesHarbor. It sits entirely within the boundaries of the City of Port Angeles and is integrally connected to the City's Downtown. Because of its size and its location the Rayonier property has for Y � Y p p Y decades been designated as a site for future economic growth and development. The future use of this property is of utmost importance to the City and this community. The Natural Resource Trustees for the Rayonier Mill Site have begun evaluating natural resource damages caused by contamination released during the mill's operation. In addition to assessing damages, the Trustees will be considering potential restoration projects to compensate for the loss of natural resources. Some of the restoration projects under consideration would be carried out on the Rayonier property, and would require that the property remain undeveloped in perpetuity. Decisions about these projects will have a profound impact on future land use in the City. The City wants to participate in the Natural Resource Damage Assessment (NKDA) process so it can protect the community's interests in the Rayonier property. The City's formal participation in this process is essential. None of the current panel of Trustees represents the City of Port Angeles. Moreover, the City is the only governmental entity with direct land use regulatory authority over the Rayonier Mill Site. Two State laws, the Shoreline Management Act and the Growth Management Act, charge the City with significant land use responsibilities. Between 2007 and 2410, the State entrusted the City with $300,000 to _. conduct a community -wide visioning process for the site. Additionally, as part of the recent State -funded Shoreline Master Program Update, the City was required to consider and evaluate a broad range of issues on this site, including implications of "no net loss." Any decision to Phone: 360-417-45661 Fax: 366-417-4569 { TTS': 360-417-4645 Website: www.cityofpa,us 1 Emil: cityrnanager@cRyofpa..us H - 4 321 East Fifth 5treel - P.O. Box 1150 f Port Angeles, VILA 98362-0217 undertake a natural resource restoration project on the site will have direct ramifications on the outcomes. of these processes. In addition, the City has utility easements, and an easement for a public recreation trail, that run through the property. The City also owns utility facilities that abut the Rayonier property. The Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) authorizes the Governor of each State to designate State officials who may act on behalf of the public as trustees f6r natural resources. Governors have used this .authority to appoint representatives from local governments to serve as trustees when releases of hazardous substances have had a significant impact on natural resources within the local government's jurisdiction. For example, Governor Locke designated the City of Bellingham to serve as a Natural Resource Trustee for the Olympic Pipeline gasoline spill, which occurred within the corporate limits of that city. CERCLA encourages cities to participate in the cleanup process to ensure that cleanups accommodate future land uses. Where land use within the city limits is at issue, cities must be - equally involved in decisions' affecting the restoration of natural resources damaged by contamination. I urge you to appoint the City as. a Natural Resource Trustee so it has a voice in these critical decisions affecting its future. Sincerely Kent Myers City Manager L� -1- ISI • SORT NGELE WASH ING TO N, CITY COUNCIL MEMO DATE: NOVEMBER 1, 2011 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: PENPLY PAYBACK AGREEMENT Summary: At the October 18, 2411, meeting, City Council moved to table ,this item to the November 1, 2411, meeting. The payback agreement with PenPly has been revisedbasedupon the comments made at the October 4, 2411, Council meeting. Recommendation: Approved the payback agreement with PenPly for delinquent utility fees. 40 Background 1 Analysis: At City Council meeting on October 4, it was suggested that the interest and penalty charges for the delinquent PenPly account not be waived. A provision has been added to the attached agreement. requiring PenPly to pay penalties and interest costs. Several Councilmembers indicated that these penalties and interest costs be charged until the time that the agreement with the State was approved (June 24, 2411). Therefore, the penalties and interest amounts stated in the agreement cover only the period up to .lune 24. If PenPly does not meet the terms of the agreement, then all penalty and interest charges will be due and payable to the City. r� u AGREEMENT TO PAY DELINQUENT UTILITY BILLS • This Agreement is made between the City of Port Angeles (hereinafter referred to as the "City") and Peninsula Plywood Croup, LLC, a Washington corporation (hereinafter referred to as "Peninsula Plywood") In consideration for the benefits to be derived from compliance with this Agreement, the parties recite and covenant as follows: 1. Recitals. A. The City claims that Peninsula Plywood owes to the City the sum of $293,092.58, which includes interest and penalties in the amount of $13,672.69. That amount is delinquent. B. Peninsula Plywood acknowledges that it is delinquent in payment to the City for utility services it has furnished to Peninsula Plywood and that the City, under both state law and city ordinance, could now disconnect utility services to Peninsula Plywood. C. Both parties recognize that disconnection of utility services would cause Peninsula Plywood to immediately halt its business operations and to terminate its employees. 2. Agreement to pay past due amounts. A. For the purposes of satisfying the delinquent utility charges owed by Peninsula Plywood to the City of Port Angeles and of securing continued utility services to Peninsula Plywood's facilities, Peninsula Plywood shall pay to the City twelve (12) consecutive monthly installments, in the sum. of $23,284.99 per month, due and payable on the 22" day of each month, beginning on November 22, 2011. Peninsula Plywood shall pay to the City a final payment in the amount of $13,672.69 on or before November 22, 2012. B. In addition, Peninsula Plywood shall pay to the City the full amount of all monthly utility charges billed by the City for utility services consumed during the current monthly billing period. C. 5o long as the payments required by paragraphs A and B above are timely made in full and kept current, the City agrees it shall not disconnect utility services to Peninsula Plywood's facilities. D. The City agrees that it shall accept, as full and complete compromise and satisfaction of the delinquent utility payments now accrued, the 12 monthly -2 installment payments described in paragraph A above. As long as the payments are made in a timely manner, and the sura of. $279,419.89 plus interest and penalties in the amount of $13,762.69 is fully paid, then the City will forgive interest and penalties in the amount of $5,482.37. E. So long as Peninsula Plywood remains in good standing with the terms of this Agreement, no additional interest and penalties will accrue. F. In the event Peninsula Plywood fails to timely and fully make any payment required by paragraphs A or B above, the City may declare this Agreement to be terminated. In that event, the full amount of interest and penalties, calculated as if this Agreement had not been made, shall immediately become due and payable; and the City may disconnect utility services and pursue its legal remedies. to collect the sums due.. 3. Utility Deposit. In addition to making timely payments as required in Paragraphs A and B above, . Peninsula Plywood shall maintain a utility deposit, with the City in the minimum amount of $29,440; and Peninsula Plywood shall increase its utility deposit to the amount of $47,610 prior to close out of the Peninsula Plywood Community Development Block Grant. 4. Entire Agreement. This Agreement constitutes the entire agreement between the City and Peninsula Plywood and it supersedes all prior communications and proposals, whether electronic, oral, or written between the City and Peninsula Plywood with respect to the delinquency covered by this Agreement. IN WITNESS WHEREOF, the City and Peninsula Plywood have executed this Agreement as of the date and year last written below. CITY OF PORT ANGELES By:_ Title: Date: Approved as to form: William E. B1oor, City Attorney Attest: Janessa Hurd, City Clerk PENINSULA PLYWOOD GROUP, LLC. By:_ Title: Date: G:ILEGAL1a AGREEMENTS&CONTRACTS12011 Agrmts&Contraets\PenPlyAgreement DelinquentUtilityBills 10 12 l l.wpd 'i - 1-3 • • NGELES CITY COUNCIL DATE: NOVEMBER 1, 2011 TO: CITY COUNCIL FROM:. KENT MYERS, CITY MANAGER YVONNE ZIOMKOWSKI, FINANCE DIRECTOR SUBJECT: 2012 BUDGET HEARING ON REVENUE SOURCES Summary: The City of Port Angeles is required by RCW 84.55.120 to hold a public hearing on revenue sources for the coming year's budget in order to receive citizen input. There will be a presentation by the Finance Director on revenues, including a specific emphasis on property taxes. A copy of the Preliminary Budget is available for citizen review at City Hall and on the City's website. Recommendation: Conduct Public Hearing on revenue sources and consider public comments prior to adoption of the Final Budget currently scheduled for December 6, 2011. Background / Analysis: In accordance with State law, the Preliminary Budget was filed with the City Clerk on November 1, 2011. In the interim, several workshops on the budget were conducted for the Council, including a town meeting in August. In addition, the City has provided other opportunities for comments from the public including regular Council appearances at the Farmers Market, and informal monthly meetings with the City Manager at local coffee shops. The proposed preliminary budget is balanced and represents our continued commitment to prudent fiscal management. It is prepared with an emphasis on our major goals: • Maintain high quality public safety services so the City will continue to be recognized as safe and secure • Grow the local economy and create additional employment opportunities by expanding economic development programs • Make sustainable enhancements so that the City is recognized as a leader in preserving its environmental assets • Create and maintain a sustainable long-range financial plan • Investment in our infrastructure and streets K- 1 It should be noted that the creation of the 2012 Preliminary Budget has been a challenging process. City staff and Council have worked diligently during these tough economic times to determine how to continue funding necessary City services such as public safety and street maintenance. In addition, Council used input from last year's citizen survey to help prioritize how City resources would be allocated. Some major factors that assisted in balancing the 2012 Preliminary Budget included: • Continued cost reductions throughout the past year • No COLA increases for City employees • Additional reductions to overtime and seasonal workers • Departmental budget meetings which resulted in reductions in supplies, travel, contract services, and other operating costs • Receipt of grants for law enforcement and several capital projects • No new full-time positions (except police officer funded by grant) • Use of reserves to fund major capital projects • Full year impact from difficult budget reductions made in prior years Before the final 2012 budget recommendations are made, the Council will have additional discussions in November to review the proposed changes to be incorporated into the 2012 Final Budget. At these public hearings, citizens are invited to respond and R 4comment on their concerns for revenue estimates, as well as any specific items contained in the budget document. Citywide Revenues Tonight's public hearing is focused on Citywide revenue sources. Governments, including the City of Port Angeles, are currently facing challenges related to revenue collections, including: • Voters initiatives • Federal and State mandates • Taxpayers expectations and demands for services • Resistance to new taxes and fees • Economic challenges including reduction in sales tax, building permits, and interest revenue • 2- K-2 • _1 U The following table shows the City's revenue sources in 2012 compared to 2011 budget and 2010 actuals: Summary of Revenues by Sources Taxes 14,529,007 13,877,484 14,328,261 651,527 4.69 Licenses & Permits 571,917 495,397 516,938 76,520 15.45 Intergovernmental s1i 7,261,302 10,092,105 3,072,678 (2,830,803) (28.05) Fines & Forfeitures 287,000 287,000 282,154 - - Charges for Services 12,877,546 12,555,954 11,603,391 321,592 2.56 Utility Collection 57,256,958 52,295,157 53,936,018 4,961,801 9.49 Miscellaneous 3,380,594 2,808,354 4,001,593 572,240 20.38 Loans and Bonds (2' 12,845,680 12,870,000 10,498,276 (24,320) (0.19) Interfund Transfers 6,288,304 4,306,019 5,276,609 1,982,285 46.04 Reserves Used 15,482,893 14,914,398 - 558,495 3.81 Total i f't The City has been aggressive in seeking grant funds; the increase in 2011 includes a $2,6 million grant for Wireless Mobile Network. Loans and Bonds will be used to fund major capital projects in Electric, Water, Wastewater, and Stormwater Utility Funds. 13] The increase in interfund transfers is mostly related to capital project funding from General Fund and Economic Development Fund. -3- K-3 The largest revenue source continues to come from utility charges, with almost $57.3 million budgeted in 2012. This revenue source is expected to increase by $6.2 million (12%) in 2012 mostly due to increases in .Electric rate, and combined sewer overflow (CSG) monthly rates. In addition, the City will use $15.5 million from previously accumulated funds for capital projects. The main sources of these funds will be the proceeds from the $10 million bond issued by the City in 2010, savings from prior years, plus proceeds from the graving dock settlement. Taxes represent 11% or $1.4.5 million of the City's revenue. Other sources include loans and bonds of $12.8 million, charges for services of almost $12.9 milion, intergovernmental revenues of $7.3 million, and other smaller sources. The reasons for the most significant changes are footnoted above. General Fund Revenues Taxes are the major revenue source in the General Fund, representing almost 60% of revenue. The top three revenue sources in the General Fund are property, sales, and utility taxes. Tax revenue is expected to increase 5% in 2012, with the largest increase estimated to be in sales and utility taxes. In 2012, total General Fund revenues are budgeted M1.5% less than 2611 estimated revenues; however they are 4% above. original 2011 budget. All of these estimates are still preliminary and changes may occur in' the Final Budget. Revenue related to new construction is anticipated to increase in 2012 with. a 53% jump in building permit revenue. This increase is related to planned construction projects at the hospital and housing authority in 2012. Overall permit activity is budgeted 30% higher than 2011. Although license and permit revenue only makes up just over 2% of General Fund revenue, this category is often a good indicator of the strength of the economy. The majority of revenues in the General Fund support public safety (40%), utilities (10%), economic development (3%), parks and recreation (13%), general government services (24%), capital projects (6%) and transfers to other funds (4%) to support street operations, economic development and Medic 1. • -4- K-4 • This is the first of several public hearings on the budget. This means that the preliminary budget is constantly changing and the final budget presented for adoption by the Council may be different. The preliminary budget for 2012 sets forth a program of revenue and expenses totaling $130.8 million, including the use of $15.5 million from reserves. At the meeting there will be a presentation by the Finance Director on the City's revenue proposals, along with a separate presentation on the proposed property tax levy. -5- K-5 i N> ; _ _i i WASH ING TO N, CITY COUNCIL MEMO DATE: NOVEMBER 1, 2011 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER YVONNE ZIOMKOWSKI, FINANCE DIRECTOR SUBJECT: 2012 PROPERTY TAX LEVY ORDINANCE AND RESOLUTION • Summary: The City of Port Angeles is required by law to levy property taxes before November 30. There will be a presentation by the Finance Director on revenues, including a specific emphasis on property taxes. This is the first reading of the property tax ordinance. Recommendation: It is recommended the Council: 1) Conduct first reading -of property tax ordinance; and y 2) Discuss the various options at the Thursday, November 3, 2011, meeting. Background / Anal In accordance with state law, the 2012 Preliminary Budget was filed with the City Clerk on November 1, 2011. The public is invited to respond and comment on City revenues and expenditures, as well as any specific information contained in the budget document. This is the first public hearing which will focus on revenue sources including property taxes. State law requires that the City levy property taxes before November 30 each year. The property tax ordinance and resolution are scheduled for adoption at the November 15 Council meeting. Staff recommends discussing all the available options at the Special Budget Workshop meeting to be held Thursday, November 3, 2011. Property Tax Consideration Tonight's public hearing will include an opportunity for comments on the proposed 2012 property tax levy. To comply with Initiative 747, the maximum amount the regular property tax levy can be increased in any year, by a simple majority vote of the legislative body, is the lesser of one percent or the implicit price deflator (IPD). For 2012, the IPD is above I%, which means the Council may increase the property tax levy by 1% for 2012. However, there are several options available for Council's consideration, which staff will present at this meeting. • M'S 2012 Property Tax Levy memo November 1, 2011 • Page 2 of 2 In addition, the special levies for 2012 will be as follows: • 2001 G.O. Refunding Bond (Fire Hall) $136,600 • 2005 G.O. Refunding Bond (Library) $286,400 It should be noted that no matter which option the Council chooses for the regular levy, there will still be an overall savings to the taxpayers of $185,000 to $250,000, due to the maturity of the 2001 G.O. Refunding Bond for the Fire Hall. At tonight's meeting there will be a presentation by the Finance Director on the City's proposed property tax levy and other City-wide revenues. Attached are several ordinances for Council's consideration authorizing the 2012 property tax levy for adoption at the November 15 Council meeting. In addition, attached is a resolution authorizing a I% increase in- the regular property :tax °.. levy. In accordance with State law, the deadline for the taxing district to certify the property tax levy is November 30. Attachments: Ordinance levying regular ad valorem property taxes for 2012 Resoluti6n authorizing -an increase in regular property tax levy " i� U K-7 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, levying ad valorem property taxes for the fiscal year 2012, and directing the City Clerk to certify said amount to the Board of. Clallam County Commissioners. WHEREAS, the City Council has adopted a Resolution authorizing a _%, or increase over the highest lawful levy for 2011; and WHEREAS, the City Council intends to levy taxes in 2012. NOW, THEREFORE, the City Council of the City of Port Angeles do hereby ordain as follows: Section 1. The City Council hereby determines and fixes the amount of ad valorem taxes to be levied for the fiscal year commencing January -1., 20.12, as follows: Regular Levy Amount $ , plus an amount resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state -assessed property, any annexations that have occurred and refunds made. Special Levies 2001 G. O. Refunding Bond (Senior Center/Fire Hall) $136,600 2005 G. O. Refunding Bond (Library) $2865400 Section 2. The City Clerk is hereby directed to certify to the Board of Clallam County Commissioners the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2012, as set forth in Section 1 of this Ordinance. -1- M • 1 • Section 3. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2011. ATTEST: Janessa Hurd, City Clerk PUBLISHED: November 12011. y�Summary) 0 • MAYOR APPROVED AS TO FORM: William E. Bloor, City Attorney G:ILEGALIa GRI}INANCES&R.ESQLUTIQN51ORDINANCE5.2011126- Ad VgoremTaxes.BWA-102711.rwgd (November 1, 2010) —2— K-9 RESOLUTION NO. • A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing an increase in the regular property tax levy of %, or $ , over the highest lawful levy for 2011. WHEREAS, the City Council of the City of Port Angeles has met and considered its budget for the calendar year 2012; and - WHEREAS; the City' -s -actual levy -amount from the previous year was $ . _. .. ;_ - ::. .- - - - _- - _ -- .tea•--_ - - »y:-- .;�,_: sa.a--`r..._ - ._ .. _. --- .- . - - u• .- - _. and WHEREAS, the population of the City is more than 10,000; and now, therefore, BE IT RESOLVED by the City Council of the City of Port Angeles that [an increase in _ �•�+:K�,�.:yrF,�- d -n.. -, •���::,::�. _ - :;:rr.a,:.i.. .: - - «:r 'ww-=iy,:-`.. - --^r--�, --,;�_.. - r�- _ - _ - - - - - .- - - - - ,-'�..�.r. �=v. - _, r ....s��w�„-" -- , �:"'�'f'e� _ .. ..- • _. .r _..a. •. _:�s•=.i.. ��' =e- ., '�, .,.�,z , i - ' ..- .'�= c� :- � 'xxz-=.gim • ., u�':': :. the or a ] regular property, tax levy is hereby authorized for the levy to be collected in the 20 12 tax year. be $ The dollar amount of the increase over the actual levy amount from the previous year shall which is a percentage increase of % from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2011. MAYOR K-10 . ATTEST: • • Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney GALEGAL\a ORDINANCES&RESOLUTIONS\RESOLUTIONS.2011\22.PropertyTax.Blank.10.27.11.wpd —2— K- 11 NGELES WASHINGTON, CITY COUNCIL MEMO DATE: November 1, 2011 TO: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: MUNICIPAL CODE AMENDMENTS —MCA 11-01 Summary: Consideration of minor amendments to Titles 5 (Business Licenses), 14 (Parking), 16 (Subdivision), 17 (Zoning) and 18 (Growth Management) of the Port Angeles Municipal Code. Recommendation: Council should conduct a first reading of the attached Ordinance and continue the matter to November 15, 2011. Background / Analysis: On October 12, 2011, the Planning Commission conducted a public hearing in consideration of minor amendments to the Port Angeles Municipal Code (PAMC). The proposed changes deal with regulations found in Titles 5, 14, 16, 17 and 18 of the PAMC. Following the public hearing the Planning Commission voted 6-0 to recommend that the City Council adopt the identified changes. As described in the attached staff report, the Community and Economic Development Department keeps track of issues that arise during the year relative to land use regulations found in the PAMC. Amendments are proposed to help clarify regulations that may be difficult to understand, in error, or should be amended due to changes in circumstance. A majority of the proposed amendments clarify existing regulation. The proposal to vary the fence regulations found within Title 17 is an amendment being put forward due to the number of requests for a change in the long standing regulations that restrict fence height on a property line to six feet. It is recommended that Council conduct the first reading of the attached ordinances. Staff will be available to respond to questions or further discuss the proposed amendments. Attachments: Draft ordinance October 12, 2011 Staff Report K-12 C� • • 0 ORDINANCE NO. • AN ORDINANCE of the City of Port Angeles, Washington, revising Chapters 5.32,14.40,16.04,1.6.08,16.12,17.08, 17.24,17.34, 17.94, and 18.04 of the Port Angeles Municipal Code relating to updating and clarifying sections of the Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 2050, as amended, and Chapter 5.32 of the Port Angeles .Municipal Code relating to Business Licenses -Fireworks are hereby amended by amending 5.32.090 to read as follows: 5.32.090 Temporary Stand - Location - Construction. The sale of fireworks as authorized in this Chapter shall be froffi:temporary- fireworks, stands only, -which shall- be constructed and operated in accordance with the following regulations: A. Temporary stands shall be located only in the e7kD, e C.A. CSD and CBD zones as set forth in Ordinance No. 1709 on file in the office of the City Clerk, as now existing or hereafter amended, and as shown on the Official Zoning Map of the City. Section 2. Ordinance 1588, as amended, and Chapter 14.40 of the Port Angeles Municipal Code relating to Parking are hereby amended by amending Table A as follows: PARKING REQUIREMENT TABLE "A" Medical and dental offices Six (b) parking space per doctor. when licensed practitioners are working in the medical office atom with the doctor(s). two (2) additional parking spaces are required for each independent practitioner/service provider. Hospitals As determined by the Planning Commission K- 13 Section 3. Ordinance 2222, as amended, and Chapter 16.04 of the Port Angeles Municipal Code relating to short plats are hereby amended by amending 16.04.070 to read as follows: 1 f .04.070 Preliminary Short Plat - Design Standards. All preliminary short plats shall conform to the following design standards: A. Right -of -Way Access. 1. Mach lot shall abut on a dedicated, improved and maintained City street that connects directly to an existing improved street and that meets current street improvement standards as set forth in the Comprehensive Plan, the Urban Services Ordinance, and the Urban. Services Standards -and Guidelines promulgated consistent.with: and pursuant to PANIC 18.08.040 and 18.08.130, with the following exceptions: a. Streets may be established interior to sites within the Industrial Heavy (1H) zone without dedication as a public street. In all other respects, such streets must be developed and maintained to meet current street improvement standards. A note shall be laced on'the f"�ria1'recordin m lar that such streets shall be maintained to the above-.. p g' Y standards by the property owner(s). 0 b. An exception from the right-of-way access requirements in this section shall be allowed for a single residential or commercial lot within a proposed short plat, provided that the following conditions are met: i. the single lot contains an existing habitable dwelling that abuts and is accessible by emergency vehicles over an existing 20 -foot -wide all-weather street that does not meet City standards, and III 1. all other lots in the short subdivision shall meet the right-of-way access standards of this sections or i 2. all lots abut an improved private street that is otherwise built to City access standards but may not be a dedicated street. _2_ K- 14 0 Section 4. Ordinance 1631., as amended, and Chapter 16.08 of the Port Angeles Municipal Code relating to plat approvals are hereby amended by amending 16.08.050(C) and 16.08.070(8) to read as follows: 16.08.050 - Procedure. C. FINAL APPROVAL. The Final plat shall conform to the Preliminary plat as approved by the City Council. If desired by the developer, the .Final plat may constitute only that portion of the approved Preliminary plat which he proposes to record and develop at the time. . 11 The .F -final --plat- shall be -submitted to the Department of Community and Economic-. Development within five (5 years after City Council approval of the Preliminary plat. Said preliminary approval shall become void unless a Final plat is submitted and approved by the City. The developer shall submit a mylar tracing and four (4) prints of the Final plat and other required exhibits, including a filing fee, to the Department. of Community and Ec6norzlrc Develapmnent: The amobnt-of the'fee-shall be set by Ordinance of theTCity' Council and may be amended or changed by Ordinance from time to time. The e and Economic Bevelopment DepartmentStaff shall review the Final plat submittal to determine its completeness and shall determine whether the plat conforms with the approved Preliminary plat, the provisions of the Comprehensive Plan, the Zoning Code and other land use regulations, the City's Urban Services Standards and Guidelines, and these Subdivision Regulations. If the final plat is determined to be complete b�, the Community and Economic Development Department staff shall make its recommendation to the City Council. Following the a recommendation of approval of the Final plat, the Community and Economic Development Department shall obtain the signatures of the County Health Officer (when required by the Commission), City Clerk, City Manager, Fire Chief, Director of Public Works and Utilities, Community and Economic Development Director, and City Attorney on the Final tracing and shall submit the tracing of the Final plat to the City Council for approval and signature by the Mayor. At least ten day I i ' dhe public bearing bef6rr, the eity eonneil at which the Final plat is to be considered, a notice regarding said hearing shall b c. posted in -a nis location on the site. The City Council shall act upon the Final plat at a public meeting -within thirty (30) days of receipt of such a plat that has been deemed complete by City staff. The thirty (30) day limit may be extended from the date of the Final plat being filed with the Community and Economic Development Department with the consent of the applicant. The developer shall have the Final plat recorded within thirty (30) days after the date the Final plat is approved by the City Council. Within thirty (30) days after recording, the developer shall obtain and provide to the K- 15 Community and Economic Development Department a mylar or equivalent duplicate of the Final recorded plat. 16.08.070 - Requirements for Acceptance of Plats. B. SUBDIVISION IMPROVEMENTS REQUIRED. All street and utility improvements must be designed to comply with the current APWA WSDOT standards and. as specified by the City Engineer and with the Comprehensive Plan, the Urban Services Ordinance, and the Urban Services Standards and Guidelines promulgated consistent with and pursuant to PAMC 18.08.040 and 18.08.130. Plans and specifications for street and utility improvements must be approved by the City Engineer prior to the beginning of construction.: Minimum -improvements shall be as follows:: Section 5. Ordinance 2659, as amended, and Chapter 16.12 of the Port Angeles - " M-ufiigal'Cade�relating tc Boundary Life Adjustments is �amdnded°ley rescirlding Sectio�i 16.12.040. - 0 16.12.040 - Se2pe. The submittal of boundary line adjustment applications for eity approval under thisehapter shall be at the option of the aff-ected property owners. ff. property owners request eit, . J, _.. 1 of b otal-rdary fine adjustments, said approval Section 6. Ordinance 1709, as amended, and. Chapter 17.08 of the Port Angeles Municipal Code relating to Zoning definitions are hereby amended by amending 17.08.035 to read as follows: 17.08.035 - "F" D. Fence - that which is built, constructed, or composed of parts joined together of material in some definite manner in which the prime purpose is to separate and divide, partition, enclose, or screen a parcel or parcels of land. Fences may be constructed of wood, masonry. ornamental metal. or other such materials. For the ouroose of this ordinance. plant materials are not considered a fence. _4_ K - 16 • • Section 7. Ordinance 2038, as amended, and Chapter 17.19 of the Port Angeles Municipal Code relating to Zoning are hereby amended by amending 17.19.141 to read as follows: 17.19.140 Final Approval of Planned Residential Development (PRD). Application for final approval of the a PRD that involves subdivision of the underl n roe shall be submitted within five (5 years_ of preliminary PRD approval. An application for final review of a PRD that does not involve a subdivision of the fq�D underlying property shall be submitted within onelLyear of the preliminary development plan approval; provided that for phased PRD's, each phase shall have an additional one W year period for final approval; and provided further that an applicant may apply to the Planning Commission, and the Commission may approve, one or more one W year extensions as the Commission may deem appropriate. The site must be under one ownership prior to final approval by the Planning Commission- and City. Council; ,and the application for -final -approval- must be -made a by the owners of the entire site. The application shall include the following: A. A title report showing record ownership of the parcel or parcels upon which the PRD is to be developed. =R `Adequate;assurance-fo"r the rententioand'co tinned maintenance of coalim ri open space, recreation facilities, and recreation structures. If development is to be done in phases, each phase must meet the requirements of this Section. C. Adequate assurance for the retention and continued maintenance of environmentally sensitive areas and their buffers. If development is to be done in phases, each phase must meet the requirement of this Section. D. Final development plans that shallbe in compliance with the approved preliminary development plans. E. The final plat, if applicable, pursuant to Chapter 58.17 RCW and Chapter 16.04 and 16.08 PANIC. F. Development schedule. G. Bond or other form of security acceptable to the City in a sufficient amount to complete the project or submitted phase, as determined by the City. H. Covenants, conditions and restrictions and/or homeowners' association agreement _�- K-17 Section 8. Ordinance 2303, as arnended, and Chapter 17.24 of the Port Angeles 0 Municipal Code relating to Zoning are hereby amended by amending 17.24.041 to read as follows: 17.24.041 Permitted Uses. A. Retail Buildings: 1. Auto supply stores. 2. Hardware stores, paint stores, and plumbing supply stores. 3. Commercial recreation establishments, such as bowling alleys, theaters (movie and others), skating rinks, putt -putt golf courses, climbing walls, and arcades. 4. Food and beverage establishments, such as cocktail lounges, cafes, cafeterias, restaurants, sidewalk cafes {subject to the permit requirements of the Street Use Ordinance No. 2229 as amended by X350), take-out lunch stands, and taverns: .. - - -..- . , Section 9. Ordinance 1709 , as amended, and Chapter 17.34 of the Port Angeles - ;'lVluri7c pad Cad'e'rel'at iig tv t�iiing are hereby emended by an�ending-1''7.34.020,to read=as= s - g follows: 17.34.020 Permitted Uses. A. Automobile body, fender, laundry, paint shops and wrecking yards. B. Bakeries, wholesale. C. Battery rebuild, tire repair & recapping. D. Boiler works. E. Book, newspaper & magazine printing & publishing. F. Bottling plants, creameries. G. Cabinet and carpenter shops. H. City pound (animal shelter). I. Draying, freight & trucking yards and terminals. J. Dry cleaning: clothes, carpets, rugs, laundries. K. Night club, pool hall, dance hall, boxing arena, arcade, shooting gallery, adult entertainment business, or similar amusement enterprise. L. Sawmills, paper mills, pulp mills. M. Ship building, storage, repair, boat havens, marinas. N. Storage yards; building materials, tractors, trucks, boats, equipment. O. Transportation or Freight terminal. P. Truck, trailer, tractor, and motorcycle, repairing, overhauling, rental, or sales. Q. Utility buildings and structures. R. Small animal veterinary clinics, offices, and kennels. S. Surface minim K-18 • • S T. Warehousing, distributing plants. T U. Wood products manufacture. t� V. Manufacturing, processing, packing, storage of 1. alcohol 2. brick, tile or terra-cotta 3. brooms, brushes 4. celluloid or similar cellulose materials 5. cloth, cord or rope 6. concrete 7. electrical products and appliances 8. food and food products 9. kelp reduction 10. lumber 11. machinery l'?. paper and pulp 13. prefabricated buildings 14. signs, all types 15. salt works 16. vegetable or other food oil. V W. Shipping containers used for storage. -Section 10: 0rdinance' 1709, 'as amended; and Chapter 17.94- of the Port,Angeles Municipal. Code relating to yards are hereby amended by amending 17.94.120 to read as follows: 17.94.120 Permitted Intrusions into Required Yards. The following intrusions may project into any required yards: A. Fireplace structures not wider than eight (8) feet measured in the general direction of the wall of which it is a part and exterior residential elevators not greater than three (3) feet in depth nor wider than eight (8) feet measured in the general direction of the wall of which it is a part. B. Unenclosed, uncovered porches, terraces, or landings, when not extending above the first floor of the building, may extend not more than six (6) feet into the front yard setback, eight (8) feet into the rear yard setback and three (3) feet into the side yard setback. Open railing or grillwork in. conformance with the International Building Code may be constructed around any such porch, terrace or landing. C. Planting boxes or masonry planters not exceeding thirty (30) inches in height may extend a maximum of three (3) feet into any required front yard. D. Porches, decks, platforms, walks, driveways, etc., not more than 30 inches above grade. E. Eaves with a maximum overhang of thirty (30) inches. F. Detached accessory buildings within the rear one third of a lot are permitted not closer than three (3) feet to side nor ten (10) feet to rear property lines or alleys. _7_ K-19 Section 11. Ordinance 1709, as amended, and Chapter 17.94 of the Port Angeles 0 Municipal Code relating to walls and fences are hereby amended by amending 17.94.120 to read as follows: 17.94.140 Walls and Fences. 1n all residential zones a wall or fence . All vision Hearance re �s shat! be . shall be no taller than 4 feet within the front building setback area, provided that a height of 6 feet is permitted within the front setback area if the top 2 feet is constructed of material that is at least 50% open work The fence height maybe a maximum 6 feet between the front setback line and mid point of the lot. The fence height may be a maximum of S feet from the mid point of a lot to the rear property line, provided that the ton 2_ feet is constructed of a material that is at least 25°/a open (Note: lattice is 25% open). Allvision clearance requirements per -Section. 17:94:090 - : (driveways, street and alley corners' shall be maintained. The f nished. side Llside without the support) of a fence must face the neighboring property or street if on a comer lot. Fence post supports may contain a decorative cap that does not exceed 6 inches above the maximum fence heiVht. Fences taller than 6 feet in height require a building permit. A maximum fence height of 6 feet is permitted in commercial zones. Barbed wire or electric kncing is a'll-dwed", nly,gl ove�the top -of fence that is -solid -or is -chain lffik-and-is-dt least 6 - feet feet tall. " F Front lnf Uit �t Lim • -s- K-20 0 Section 12. Ordinance 2858 and Chapter 18.04 of the Port Angeles Municipal • Code relating to the Comprehensive Plan are hereby amended by amending 7.8.04.040 to read as follows: 18.04.040 - Annual Amendment Cycle. All proposed amendments to the Comprehensive Plan shall be considered concurrently on an annual basis from July 1 st through June 30th and shall. be adopted no more than once during said period, except that amendments conforming to the GMA may also be adopted whenever an emergency exists. Amendment proposals should be submitted, public hearings will be conducted, and action shall be taken, in accordance with the following schedule: A. Comprehensive Plan amendment proposals should shall be submitted no later than March 31 st; B. The Washington State Department of Community, Trade and Economic Development- (CTED)-shall be notified -of Comprehensive Plan amendment -proposals, -no later than May 1 st; C. Planning Commission hearings will be conducted prior to or during May; D. City Council hearings will be conducted prior to or during June; E. The City Council's decision shall be rendered no later than June 30th and shall be transmitted to CTED within ten days after final adoption. Section 13 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 14 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 15 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days following the date of its publication by summary. _�_ K-21 PASSED by the City Council of the City of Port Angeles at a regular meeting of said I* Councilheld on the day of , 2011. ATTEST: MAYOR, DAN DIGUILIO APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: 2011 By Summary G:ILEGALIaORDINANCES&.RFS©LUTI[3NSkOPITtANCl;5.2U11l27: Misc. Cade Updal--.1a.26.11."d (Dctabe, 27, 2611) Y -10- K-22 ES P1. 3CITY OF f A S H I N G T 0 N, U. S. A. DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT DATE: October 12, 2011 T0: Planning Commission FROM: Sue Roberds, Planning .Manager SUBJ: Potential Municipal Code Amendments During the year, staff makes note of issues that are confusing or regulations that would benefit from clarification contained within the City's Municipal Code, (PAMC). Following -is a compiled listing of potential amendments for your review. A brief explanation of the regulations are listed below followed by the proposed amendment in codification format. Your consideration of the following is appreciated. A public hearing has been scheduled for this issue. If the Commission feels the items are ready to pit forward to the Council, staff will have findings and conclusions prepared for the meeting. If the Commission would like to consider the matters further -""a rriotion to cantiriue would be in ordeir.' p` TITLE 5 — BUSINESS LICENSES FIREWORKS When the City revised the names of its commercial zones in the early 90's, that amendment didn't find its way to Section 5.32 PAMC. The changes only update to the correct acronyms for the zones they identified. No other change other than this correction. 5.32.090 Temporary Stand - Location - Construction. The sale of fireworks as authorized in this Chapter shall be from temporary fireworks stands only, which shall be constructed and operated in accordance with the following regulations - A. Temporary stands shall be located only in the CAD, n, G° n R CA, CSQ and CBD zones as set forth in Ordinance No. 1709 on file in the office of the City Clerk, as now existing or hereafter amended, and as shown on theOfficial Zoning Map of the City. TITLE 14 - PARKING ORDINANCE While the City's Parking Ordinance has undergone significant review over the past few years, it has become increasingly apparent that, as time moves on Code wording has not kept up, particularly for reference to the medical world. The Code requires a ratio of 6 off-street parking spaces for each "doctor" that would account for the practitioner, office staff, and patients. Over the past years that ratio has being somewhat abused as medical offices nowadays do not support just "doctors" but are also composed of independent contracting personnel such as physical therapists, lab technicians, physician's assistants working independently under or with a doctor. As such, the demand for parking is significantly increased because many of these assorted providers work independently in the office and the increase in parking demand is significant. To account for that change which is currently common practice, staff is proposing the following: K-23 Municipal Code Amendment — 11-01 'cage 2 Medical Services Medical and dental offices Six (G) parking spaces per doctor. When licensed practitioners are workinp- in the medical office along with the doctor(s), two (2) additional parking spaces are required for each independent practitioner/service provider. )=-Hospitals As determined by the Planning Commission TITLE 16 — SUBDIVISION SHORT SUBDIVISION DESIGN STANDARDS The City has few private streets. However, during Fast annexations and potentially for future annexations, streets have been and may' be annexed that are not"ded cated City streets but are improved street of a width that would meet City access street width requirements. One example of such a street is Woodhaven Lane that is paved but was not dedicated during the annexation process. Since the City's short subdivision regulations require all newly created lots to abut on improved, dedicated City streets, no further division of property can occur on large lots within such areas. The proposed amendment identifies this issue and provides an exception for those streets. -t hat`are otherwise built til City'access-starid'ards but are not'&d'icated struts: " 16.04.070 Preliminary Short Plat - Design Standards. All preliminary short plats shall conform to the following design standards: A. Right -of -Way Access, 1. Each lot shall abut on a dedicated, improved and maintained City street that connects directly to an existing improved street and that meets current street improvement standards as set forth in the Comprehensive Plan, the Urban Services Ordinance, and the Urban Services Standards and Guidelines promulgated consistent with and pursuant to PAMC 18.08.040 and 18.08.180, with the following exceptions: a. Streets may be established interior to sites within the Industrial Heavy (IH) zone without dedication as a public street. In all other respects, such streets must be developed and maintained to meet current street improvement standards. A note shall be placed on the final recording mylar that such street(s) shall be maintained to the above standards by the property owner(s). b. An exception from the right-of-way access requirements in this section shall be allowed for a single residential or commercial lot within a proposed short plat, provided that the following conditions are met: i. the single lot contains an existing habitable dwelling that abuts and is accessible by emergency vehicles over an existing 20 -foot -wide all-weather street that does not meet City standards, and ii. all other lots in the short subdivision shall meet the right-of-way access standards of this section. iii. all lots abut an improved private street that is otherwise built to City access standards but may not be a dedicated street. 2. Sidewalks and other planning features that assure safe walking conditions for students who walk to and from school shall be provided pursuant to RCW 58.17.060 and RCW 58.17.110. S, Lot Design. 1. The minimum area shall be equal to or greater than that required by the Zoning Code as now enacted or hereafter amended. 2. The minimum depth shall be the total distance between the required front and K-24 r� U 11 • Municipal Code Amendment — 11-01 Page 3 rear yard setbacks plus fifteen feet. 3. The minimum lot width is the horizontal distance between side lot lines measured at the front setback line, provided the average horizontal distance between side lot lines must also meet or exceed the minimum lot width required, and shall be as required by the Zoning Code as now enacted or hereafter amended. 4. The front lot line shall be the boundary of a lot which abuts a street. On a panhandle lot, the front lot line and setbacks shall be determined during the short subdivision process, or, if not determined during short subdivision review, shall be determined by the Community and Economic Development Director. 5. a. Panhandle lots may be permitted if the original parcel has insufficient frontage width to provide each new lot with the minimum lot width as required by Title 17 for the underlying zone. b. Each such panhandle lot shall meet the following criteria - i. The panhandle shall have a minimum width of twenty feet and shall serve no more than one lot. ii. The required lot area width and depth shall not include any portion of the panhandle. w iii. Dead-end access streets and/or driveways in excess of 150 feet in length shall be provided with a turn -around which has a minimum 90 -foot diameter asphaltic concrete street or an alternative approved by the City consistent with the Urban Services Ordinance and the International' Fire Code, except that an all-weather gravel surface section may be approved for turn- arounds which are anticipated to be temporary due to the future ,extension of the roadway. C. Natural Features. The lots and lot arrangement shall be such that no foreseeable difficulties will be created; due to topography aYid other natural cc�riditivns, forth+? securing of building permits to build on all lots in compliance with the Zoning Code and the Environmentally Sensitive Areas Protection Ordinances, as now enacted or hereafter amended, and all other applicable regulations. D. targe Lots. Where property is subdivided into lots which are of sufficient size to be resubdivided, the lots and streets shall be arranged so as to permit later resubdivision in conformance with the Zoning Code, as now enacted or hereafter amended, the Subdivision Regulations Ordinance, as now enacted or hereafter amended, and this Chapter. (Ord. 3331 §1, 412512008; Ord. 3280, 5125/2007; Ord. 3122 §1 (part), 9/2712002; Ord. 3042 §1 (part) 112812000; Ord. 2948 §2 (part) 2/1411997; Ord. 2880 §1 (part) 812511995; Ord. 2855, 511211995; Ord. 2631 §1, 3129/1991; Ord. 2222 §7, 8/11/1982.) F 1NAL PLAT SUBDIVISION REVIEW The City's Subdivision Ordinance (163I as amended} is crafted under the direction of the State Subdivision regulations codified in Section 58.17 RCW. The State directive is that the legislative body shall provide final approval of subdivisions. Preliminary subdivision approval (also approved by the legislative body) constitutes approval of a subdivision once conditions of development have been completed, so final review consists of reviewing hove those conditions of approval have been met. Current City Code provides that a public "hearing" shall be held in consideration of a final plat. This provision is not directed by .RCW and has caused significant confusion in the past by implying that someone may attend a public hearing and continue to voice issues through the public hearing process to perhaps change a preliminary condition of approval or object to a subdivision in general, which is not the case. Once preliminary approval has been given, conditions cannot be altered and the only remaining directive is to ensure that a developer has complied with the conditions of approval, which staff will do prior to forwarding a recommendation to Council. "Uniform Fire Code'' updated to "International Fire Code" K-25 Municipal Cade Amendment — 11-01 Page 4 While the legislative body must still review the final plat, staff is suggesting that the review be done at a public meeting rather than at a public "hearing." This change would still provide for discussion of the conditions of approval and how they have been _met during the meeting but would not imply or encourage people to attend believing they may be able to provide testimony that would change a condition of approval. Remaining corrections are simply clerical with no change to the intent of the Section. 16.08.05 (C) FINAL APPROVAL The Final plat shall be submitted to the Department of Community and Economic Development within five t5l years after City Council approval of the Preliminary plat. Said preliminary approval shall become void unless a Final plat is submitted and approved by the City. The developer shall submit a mylar tracing and four (4) prints of the Final plat and other required exhibits, including a filing fee, to the Department of Community and Economic Development. The amount `of the fee shall -be,;set by, Ordinance of the,City Council and may be amended or changed by Ordinance _ from time to time. The—Ce ,jty and EGA-FI^Tir Pevelopment ^epaFtmeRt Staff shall review the Final plat submittal to determine its completeness and shall determine whether the plat conforms with the approved Preliminary plat, the provisions of the Comprehensive Plan, the Zoning Code and other land use regulations, the City's Urban Services Standards and Guidelines, and these Subdivision Regulations. If the final plat is determined to be complete, the Community and Economic Development .D.epartment staff shall- make..its.recommendation..to the. City Council. _ -, • , :,..�:�.:.; .�w� ; : ,E ,k :. ti Following tl4e a recommendation of approval of the Final plat, the Community and Economic Development Department shall obtain the signatures of the County Health Officer (when required by the Commission), City Clerk, City Manager, Fire Chief, Director of Public Works and Utilities, Community and Economic Development Director, and City Attorney on the Final tracing and shall submit the tracing of the Final plat to the City Council for approval and signature by the Mayor. site.At least teR days priep te the publir. heaFiRg befeFe the City r.G61RGOI at WhiGh the F=Inal plat is to be GGRsideFed, a 119tiGe regai:ding said heaFiRg shall be posted in - ------ eueus leGatieR en the The City Council shall act upon the Final plat within thirty (30) days of receipt of such a plat that has been deemed complete by City staff at apublic meeting. The thirty (30) day limit may be extended from the date of the Final plat being filed with the Community and Economic Development Department with the consent of the applicant. The developer shall have the Final plat recorded within thirty (30) days after the date the Final plat is approved by the City Council. Within thirty (30) days after recording, the developer shall obtain and provide to the Community and Economic Development Department a mylar or equivalent duplicate of the Final recorded plat. BOUNDARY LINE ADTUSTMENT Wording contained in the City"s Boundary Line Adjustment regulations is misleading in that it provides that the filing of an application for an adjustment to legal boundary lines, which is provided by State Statute RCW 58.17, is at the "option" of the property owner. Such actions cannot be recognized by the City if the procedure is not followed. Without following the review process, which is quite minimal and results in simply the filing of a survey to identify the adjusted boundary, such an action cannot be recognized by the City and therefore causes significant problems for future property owners and proposed developments of properties. - The following amendment is proposed to correct that oversight in wording: 18.12.040_- Scope. The submOttal ef bouRdary IiRe adjustment appliGatiGRG f9F City appFGval under this K-26 0 Municipal Code Anzendrnen[ -- 11-01 Page 5 of laBoundary fine adjustments, said appFaval shall be consistent with this Chapter. (Ord. 2669 §1 (part), 1/17/1992.) PLANNED RESIDENTIAL, DEVELOPMENT TIMING A Planned :Residential Development (PRD) is a zoning overlay applied to the subdivision of property to enable a variation of development standards. In nearly all cases, a PRD will also include a subdivision of property but can be used as overlay of existing properties plan that have been previously subdivided. It has been noted that, although the State Subdivision Regulations provide that subdivisions must be finaled within 5 years of preliminary approval, a PRI) must be finaled within I year. As these two provisions conflict in the majority of cases where a subdivision is involved, a proposed amendment as follows will align the two regulations: 17.19.140 Final Approval of Planned Residential Development (PRD). Application for final approval of a PRD that involves subdivision of the underlying property shall be submitted within five (5) years of preliminary PRD approval. An application for final review of a ##e PRD that does not involve .a subdivision. of the underlying property shall be submitted within one M year of the preliminary development plan approval; provided that for phased PRD'sy each phase shall have an additional one (1) year period for final approval; and provided further that an applicant may apply to the Planning Commission, and the Commission may approve, one or more one (1) year extensions as the Commission may deem appropriate. The site must be under one ownership prior to final approval by the Planning Commission and City Council, and the application for final approval must be made by the owners of the entire site. TiTtE 17 ZONINfY .- CN - COMMERCIAL, NEIGHBORHOOD When reviewing uses that intend to locate in various zones, it is important to keep in mind the purpose section of each zone within which a business intends to locate to make certain the use complies. The purpose originally written for the City's Commercial Neighborhood zone is somewhat confusing given the permitted uses allowed in the zone. The purpose statement indicates that uses within this zone, which extends from Race Street west to Chase Street and along the "C" Street corridor, should be those that serve the needs of the surrounding residential neighborhoods, however, uses permitted in the zone aren't that restrictive and don't necessarily serve just the surrounding neighborhood. Uses permitted within the CN zone include the following: 17.2 1.040 Permitted Uses. A. Art galleries and museums. B. Assisted living and residential care facilities. C. Business colleges; music, art, and dance schools. D. Banks, financial institutions, insurance and real estate services offices. E. Business and professional offices. F. Child day-care centers and pre-schools. G. Drug stores, pharmacies. H. Food and beverage establishments, such as restaurants and cafeterias. 1. Food item retail sales, such as bakery shops, delicatessens, and grocery stores. J. Croup homes. K-27 Municipal Code Amendment —11-01 Purge b K. Libraries. L. Medical/dental offices and clinics and laboratories. M. Medical supply stores. N. Nursing and convalescent homes. O. Personal service facilities, such as barber and beauty shops. P. Public parks and recreation facilities. Q. Reconstruction, remodeling, or improvements to residential structures existing or established prior to January 1, 2007. R. Repair services, such as appliance repair, shoe repair, and TV and stereo repair services. S. Residential uses, as permitted in PAMC 17.15.020, on the first floor or above with a primary commercial use located fronting that portion of the site facing an arterial street. T. Self-service laundries. U. Specialty shops such as gift, florist, hobby, antique, candy, ice cream, movie rental, bicycle, book, computer, toy, and retail pet stores. V. Small animal veterinary offices. (©rd. 3390 §5, 1130/2010; Ord. 3272, 2/16/2007; Ord. 3155 §8,- 1/30/2004-- Ord. 3007 §5 (part), l f 151-1000; Ord. 2948 §5 (part); 2114/1907'-b 286part), 3]1711995; Ord. 2797 §3, 2111]1994) This could be a zone that would provide neighborhood commercial node potential when located within residential locations. However, the purpose of the zone conflicts with the majority of permitted uses when applied in the location where the zone currently exists. The proposed part tijirsent would nit preelude`thi ' zohe being 'one' -that `foie 'residential- :support situations. The amendment allows the purpose to be aligned with permitted uses. 17.21.010 Purpose. This is a commercial zone intended to create and preserve areas for businesses that aFe Gf the provide+ goods and services to the general public.for the day-te day Reeds of the S FF91endinn FesideRtial ReighbeFheeds. Businesses in this zone shall occur on sites no larger than one acre and shall be located and designed to encourage both pedestrian and vehicle access and to be compatible with adjacent residential neighborhoods. Commercial uses that are largely devoid of any impacts detrimental to multi -family residential uses are allowed; gasoline service islands are conditionally permitted uses. This zone provides for a variety in the urban land use pattern for small commercial districts serving individual residential neighborhoods with direct access on an arterial street and design standards compatible with residential development (Ord. 3272, 211512007; Ord, 3123 §12, 10111/2002; Ord. 2861 §1 (part), 311711995; Ord. 2797 §3, 211111994) 17NDUSTRIAL HEAVY ZONE This is simply a clerical correction — the wording referenced an ordinance (2229) but when that ordinance was amended, the wording was not changed. 17.24.041 Permitted Uses. A. Retail Buildings; 1. Auto supply stores. 2. Hardware stores, paint stores, and plumbing supply stores. 3. Commercial recreation establishments, such as bowling alleys, theaters (movie and others), skating rinks, putt -putt golf courses, climbing walls, and arcades. 4. Food and beverage establishments, such as cocktail lounges, cafes, cafeterias, restaurants, sidewalk cafes (subject to the permit requirements of the Street Use Ordinance No. 2229 as amended bby 350), take-out lunch stands, and taverns. 5. Food item retail sales, such as bakery, candy and ice cream stores, delicatessens, fruit and vegetable stands, grocery stores, liquor stores, and meat and fish markets. 4D K-28 Municipal Code Amendment — 11-01 Page 7 ' 6. General merchandise stores, such as clothing and shoe stores, department stores, drug stores, second-hand stores, antique stores, pawn shops, shopping centers (100,000 square feet or less in building floor area), sporting goods stores, and variety stores. 7. Household furnishings stores, such as appliance stores, furniture stores, office equipment stores, and stereo stores. 8. Motels, hotels, and hostels. 9. Speciality shops such as gift, florist, hobby, antique, candy, ice cream, movie rental, bicycle, book, computer, toy, and retail pet stores. B. Services: 1. Art galleries and museums. 2. Business colleges, trade schools, and personal instruction such as music, art, and dance schools. 3. Business and professional offices. 4. Business services offices, such as accounting, tax, employment, management consulting, and printing services. 5. Child day=care centers and pre-schools. _ 6. - -Churches. 7. Financial services offices, such as banks, financial institutions, insurance and real estate services offices. 8. Self-service laundries and tailor shops. 9 Libraries. 10. Medical/dental offices and clinics and laboratories. 11. Medical supply stores. 1.2.. Per sonal.services facilities, such as barber and beauty shops, exercise and - .. reducing studios, and travel agencies. 13. Public parks and recreation facilities. 14. Repair services shops, such as appliance repair, furnishing repair, shoe repair, and TV and stereo repair services. C. Institutional: 1. Clubs and Lodges. 2. Research Vessels. D. Residential: 1. Residential uses, as permitted in PAMC 17.15.020, on the first floor or above with a primary commercial use located fronting that portion of the site facing a street. E. Transportation and Communication: 1. Convention centers, auditoriums. 2. Ferry, seaplane, and helicopter facilities. 3. Mass transit terminals and multimodal centers. 4. Off -Street business parking structures and lots. 5. Radio stations, TV stations, and newspaper buildings. 6. Vehicular rental services facilities, including light trucks, automobiles, motorcycles, mopeds, and bicycles. 7. Vessel moorage, including marinas and docks for pleasure boats, Coast Guard vessels, and submarines. (Ord. 3390 §8, 1130/2010; Ord. 3272, 2/16/2007; Ord. 3180 §1 (part), 1211712004; Ord. 3007 §5 (part), 1115/1999; Ord. 2861 §1 (part), 311711995; Ord. 2742 §1, 1129!1993; Ord. 2652 §14, 912711991; Ord. 2591; §3, 5/25/1990; Ord. 2533 §1, 5124/1989; Ord. 2303 §1 (part), 7/4/1984] The City annexed the Eclipse Industrial Parts. in 2005. Following annexation, the City's zoning regulations should have been reviewed to determine how existing within the industrial park applied to zoning regulations of the Industrial Heavy zone, which is the designation the area was given upon annexation by ordinance. Three of the seven industrial uses within the site — Lalseside industries, Shotwell, and Hermann enterprises are classified as surface mines which require certification from the Department of Natural Resources. The mining uses require K-29 Municipal Cade Amendment — 11-01 Page 8 certifications of compliance that are currently questionable because the Im zone does not specifically identify "surface mining". "Surface mining" is not listed in the .LH zone as the City did not have any such uses within the City at the time the zoning regulations were established in 1971. A correction now needs to be made to identify where in the City such uses exist so they can continue to function in a conforming manner. The {City knowingly annexed the businesses in 2045 and zoned the property to allow such activities to continue. The proposed amendment is therefore tardy in being made. 17.34.020 Permitted Uses. A. Automobile body, fender, laundry, paint shops and wrecking yards. B. Bakeries, wholesale. C. Battery rebuild, tire repair & recapping. D. Boiler works. E. Book, newspaper & magazine printing & publishing. F. Bottling plants, creameries. G. Cabinet and carpenter shops: H. City pound (animal shelter). I. Draying, freight & trucking yards and terminals. J. Dry cleaning: clothes, carpets, rugs, laundries. K. Night club, pool hall, dance hall, boxing arena, arcade, shooting gallery, adult entertainment business, or similar amusement enterprise. L. Sawmills, paper mills, pulp mills. " ",M.' ' Shipbuilding,"storage; repair,' bDat'hauons, marinas. N. Storage yards; building materials, tractors, trucks, boats, equipment. 0. Transportation or freight terminal. P. Truck, trailer, tractor, and motorcycle, repairing, overhauling, rental, or sales. Q. Utility buildings and structures. R. Small animal veterinary clinics, offices, and kennels. S. Surface mining Renumber from this point down S. Warehousing, distributing plants. T. Wood products manufacture. U. Manufacturing, processing, packing, storage of 1. alcohol 2. brick, the or terra-cotta 3. brooms, brushes 4. celluloid or similar cellulose materials 5. cloth, cord or rope 6. concrete 7. electrical products and appliances 8. food and food products 9. kelp reduction 10. lumber 11. machinery 12. paper and pulp 13. prefabricated buildings 14. signs, all types 15. salt works 16. vegetable or other food oil. V. Shipping containers used for storage. K- 30 • • • Municipal Cade Amendment — 11-01 Page 9 PERMITTED INTRUSIONS INTO REQUIRED YARDS As handicapped individuals become more independent, staff is handling more inquiries from potential home buyers and those who would like to remodel an existing residence using an elevator. In some instances, the use of an elevator permits individuals to remain in their long standing residential location rather than being unable to live alone as they age. In most cases, once a residence is constructed, the addition of an elevator requires an exterior alteration much the same as the addition of a chimney. To update Zoning Code provisions accordingly, staff is proposing an exception into required yards to accommodate such an alteration in a reasonable manner without requiring significant residential alteration. It is likely that some interior remodel will be needed to accommodate the bulk of the elevator structure and the intrusion is only intended for the remaining area that is not contained within the structure. The proposed three foot intrusion will likely result in the need for a -firewall, but that would be addressed at the time of building and be dependent on the materials used in the construction. A typical elevator is approximately S feet in depth and 6 feet in length. 17.94.120 Permitted Intrusions into Required Yards. The following intrusions may project into any required yards: A. Fireplace structures not wider than eight (8) feet measured in the general direction of the wall of which it is a part and exterior residential elevators not greater than three (3) feet in depth nor wider _ than eight (8) feet measured in the general direction of the wall of which it is a part. B. Unenclosed, uncovered porches, terraces, or landings, when not extending above the first floor of the building, may extend not more than six (5) feet into the front yard setback, eight (8) feet into the rear yard setback and three (3) feet into the side yard setback. Open railing or grillwork in conformance with the International Building Code may be constructed around any such porch, terrace or landing. C. Planting boxes or masonry planters not exceeding thirty (30) inches in height may extend a maximum of three (3) feet into any required front yard. D. Porches, decks, platforms, walks, driveways, etc., not more than 30 inches above grade. E. Eaves with a maximum overhang of thirty (30) inches. F. Detached accessory buildings within the rear one third of a lot are permitted not closer than three (3) feet to side nor ten (10) feet to rear property lines or alleys. (Ord. 3272, 211612007; Ord. 2668 §10 (part), 1!1711992; Ord. 2535 §15, 511011991; Ord. 2488 §1 (part), 512711988; Ord. 2238 §13, 11311983; Ord. 1709 §1 (part), 12/2211970) WALLS AND FENCES The wording contained in this section of the PAMC prohibits walls and fences from being taller than 6 feet in height on property lines. The reasoning for this is/was to ensure air, light, and circulation in a reasonable manner, and to prevent the development of neighborhoods that are composed of mini compounds. Neighborhood development is intended to be more open and neighborly. However, it is understood that good fences can also make good neighbors, and staff is regularly asked, and observes, that people also enjoy taller fences for privacy reasons and that not all neighbors are friendly. However, the general demeanor of a friendly neighborhood atmosphere while providing boundary identification for development purposes is very important to maintain. In doing research on this matter, as a result of several inquiries from citizens, staff reviewed other development Codes throughout the State (Bellevue, Auburn, Seattle, Port Townsend, K-31 Municipal Cade Anwndmeni — 11-01 Page 10 0 Edmonds, and Longview) and have concluded that municipalities largely provide for residential fencing not to exceed a 4 foot height limitation in front yard areas (within the front setback) where the City of Port Angeles currently permits a ( foot height maximum all around the site. While all municipalities surveyed prohibit fences above 4'6" in the front setback area, there is a variation from the front setback to the rear of a site, it is common to allow a taller fence height outside of the front setback area. The Building Code does not specify a maximum height for fences but does require a building permit for structures over 6' in height. Staff has attached a drawing which hopefully clarifies the proposal being made that would be in align with what other many other municipalities allow for fencing, and would be in aligh with the fence height/type that many Port Angeles citizens have expressed a desire to have or currently do have that is not now permitted. Although the existing regulations do not support fences to a height of 6' within the front yard setback, which now is permitted, because it creates a tunnel vision for neighboring properties restricting light and air. However, a 4 foot fence with a 50% open material above is supported to a maximum height of 5. A fence height of'6 feet from the front setback line (commonly 20 or 25 feet) to the mad point of the lot is currently permitted that could be increased from the mid point to the rear of the lot to a height of 8 feet as long as the top 2 feet is composed of a material of at least 25% open. Additionally, current Code does not provide guidance on the visual impact of a fence structure to neighbairingproperties'. All af-the Codes reuiewed 'requireed- that ffie' finished side of -a 'fence ry should face the neighboring property. Such a requirement would very much lessen the impact of a fence to a neighboring property. It is suggested that such wording be added to the City's current development standards. - 17.94.146 Walls and Fences. In all residential zones fences shall be no taller than 4 feet within the front required building setback provided that a height of 6 feet mav be achieved within the front setback area when the top 2 feet is constructed of material that is at least 50% open work. The fence height may rise to a maximum 6 feet between the front setback line and mid point of the lot: and may rise from the mid Dint of a lot to a maximum fence height of 8 feet to the rear property line provided that the top 2 feet is constructed of a material that is at least 25% opens (-Note: lattice is 25% open]. All vision clearance requirements per Section 17.94,090. (driveways, street and alley corners) shall be maintained. The finished side of a fence must face the ne ghborinq propertv or street if on a corner lot. Fences taller than 6 feet in height require a building permit.(Ord. 3272, 211612007; Ord. 2954 §2, 312811997; Ord. 2861 §1 (part), 311711995; Ord. 2668 §10 (part), 111711992; Ord. 2238 §15, 11311983; Ord. 1709 §1 (part), 1212211970). PUT DRAWING IN HERE TITLE 18 - COMPREHENSIVE PLAN The City's practice has been to require all applications for Comprehensive Plan Amendments to be submitted no later than March 31" of each year. This practice is to ensure that the subsequently required public hearings and notifications can be made such that amendments can be forwarded to the City Council in the matter further prescribed in Chapter 18 of the :PANIC. The following amendment is proposed to ensure that the practice is not challenged:0 K 32 • • Municipal Code Amendment — 11-01 Page 11 18.04.040 - Annual Amendment Cycle. All proposed amendments to the Comprehensive Plan shall be considered concurrently on an annual basis from July 1 st through June 30th and shall be adopted no more than once during said period, except that amendments conforming to the GMA may also be adopted whenever an emergency exists. Amendment proposals should be submitted, public hearings will be conducted, and action shall be taken, in accordance with the following schedule: A. Comprehensive Plan amendment proposals show shall be submitted no later than March 31 st; B. The Washington State Department of Community, Trade and Economic Development ACTED} shall be notified of Comprehensive Plan amendment proposals no later than fray 1st; C. Planning Commission hearings will be conducted prior to or during May, D. City Council hearings will be conducted prior to or during June; E. The City Council's decision shall be rendered no later than June 30th and shall be transmitted to CTED within ten days after final adoption. (Ord. 2858, 211711995) K-33 U JORT DATE: November 1, 2011 TO: CITY COUNCIL NGELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: OLYCAP LOAN DEBT RETIREMENT REQUEST Summary: The Olympic Community Action Program (OlyCAP) has requested that the City retire a $30,000 loan provided from the City's Dousing Rehabilitation Fund. Recommendation: 1.) Consider the OlyCAP request and recent City positions on retirement of loans in the Rousing Rehabilitation Fund. Background 1 Analysis: In 2005 the City of Port Angeles provided Olympic Community Action Program (OlyCAP) with a $120,000 grant to facilitate construction and equipment costs associated with an Oral Health. Center. Soon after the grant was provided, OIyCAP requested an additional $30,000 which the City agreed to provide in the form of a loan. The loan is due this year for payment. OlyCAP is requesting that the loan be retired by the City or that the loan be converted to a grant. OlyCAP has requested the debt be retired for two stated reasons: 1.) 01yCap simply does not have the money currently to repay and will likely not have for the foreseeable future; and 2.) 01);CAP has provided outstanding service to the community through the clinic and continues to seep means whereby the community of Port Angeles may continue to be well served by the clinic facility. Over the years OlyCAP has provided substantial services and benefits to Port Angeles. The VIMO clinic is one good example of their hard work and dedication that has resulted in a positive contribution to our community. While staff understands OlyCAP's position and the importance of the request, forgiving a loan can have significant future implications. The Housing Rehabilitation .Fund is specifically dedicated to Community Development Block Grant purposes and predominately serves low income families and agencies in need. All parties in receipt of this funding are significant contributors to our local community. Other agencies including the Peninsula Housing Authority, Serenity House, and Habitat for Humanity have been benefitted by this fund. Staff is concerned that by starting a practice of forgiving loans the future sustainability of the fund will be in jeopardy. In late 2010 Serenity House requested that a $70,000 loan be retired and in working with staff they agree to repay the loan and later applied for a new L-1 loan from the fund. Earlier this year the Peninsula Housing Authority requested that a $95,000 loan be retired in working with staff and Council it was agreed to extend the loan repayment for an additional 4 years. 0 Staff recommends that in order to maintain a sustainable Housing Rehabilitation Fund the loan be extended for a 2-4 year period in order to accommodate the concerns of OIyCAP. This position is consistent with recent decisions on loan repayment. A letter from Tim Hockett, Executive Director of OIyCAP is attached. Mr. Hockett will be present at the Council meeting and is aware of the staff recommendation. Attachment Letter from OIyCAP L-2 • l� October 24, 2011 10 CT 5EC13 011 Kent Myers, City Manager city of P®rt Angeles City of Port Angeles 321 E. Fifth Street Port Angeles, WA 98362 Dear Kent; 803 VV. Park Ave. Port Townsend, wA 98368 Phone (380) 385-2571 Fax; (360) 385-5185 E-mail. action@alycop.org For 46 years, OlyCAP has provided essential services to low-income families in Clallam and Jefferson Counties. By means of a variety of programs, we have helped thousands of families both survive and rise above poverty. This year is the hardest that 1 can recall. While demand for help is high, resources, including governmental and private, are on the decline. I know the City is well aware of the impacts of the economy. OlyCAP has been forced -to respond with cuts in service and, of course, cuts of staff. Kent, nine months ago OlyCAP employed about 275 people, today that number is roughly 226. The loss of employees hurts us and hurts the community. These people have been in the trenches helping our neighbors in need. We are now shouldering financial pressures of crisis proportions. You are in a position to provide us with significant help. Background In 2005, amid much fanfare, OlyCAP opened its Oral Health Center in the Port Angeles office complex in the Armory Square Mali on 2nd Street. It was a roaring success in terms of service to the community. In anticipation of the clinic's construction, OlyCAP successfully approached a number of community stakeholders for funding. The City of Port Angeles fed the champions, authorizing old CDBG repayment funds in the amount of $120,000. The City was joined by Olympic Medical Center, the 'Washington Dental Service Foundation, the focal dental society and others. Together we raised about $3+00,000 to build out and equip the clinic. The finished product was then and is now amazing. It provided the City and larger community with a resource to meet a pressing need: dental service for low-income and uninsured individuals and families. Sadly the completion of the clinic, left OlyCAP with a funding gap of about $120,000. Due to a number of variables, construction and equipment costs exceeded the budget, We returned to the City of Port.Angeles and you graciously provided OlyCAP with an additional $30,000 W-- but this time, in the form of a loan to be repaid in five years. That time has elapsed. Strengthening the community one family at a time ... L ` 3 Request My request is that the City convert the $30,000 loan to a grant. 1 understand from your conversations with your Finance Director, that the City could retire the debt or provide a longer term for repayment. I am writing to ask that the $3D,000 debt be retired. This appeal is based on two realities: 1) OlyCAP simply does not have the money currently to repay and will likely not have for the foreseeable future; and 2) OlyCAP has provided outstanding service to the community through the clinic and continues to seek means whereby the community of Port Angeles may continue to be well -served by the clinic facility. [For your information, we saw over 5,300 appointments in the clinic in 2013. These patients carne mostly from the City of Port Angeles, with a smaller number from outlying areas.] As you consider this request, please know that the clinic is still very much alive. Despite its closure to the public last February due to precipitous funding cuts, dental hygiene students still study in the facility and the Volunteers In Medicine of the Olympics (VIMO) clinic has re -opened service in the facility by holding daylong clinics each Friday now to see 10-15 dental emergencies treated by volunteers. OiyCAP is also in discussion with a large non-profit agency that may want to come and continue to provide dental services to this very anxious community. We do not ask this favor lightly. We take our obligations very seriously. But this is definitely our hour of need. Please give this request serious consideration. OlyCAP's continued ability to serve hangs in the balance. Respectfully, i Timothy L. Hackett, Executive Director P.S. I am available to come to meet with you or to present this request to the City Council. Please do not hesitate to ask. • ADS LLC Consultant Agreement 18 CSD and Weather Station Monitoring Services Hate Original Agreement Authorized by Council: September 15, 2009 Agreement Expires: July 14, 2012 Billings Through: January 2, 2011 Task # Task Original Contract Amount September 15, 20D9 Extended Contract Amount -Extended on ,lune 29, 2010 Extended Contract Amount - Extended on August 3, 2011 Billings to Date - w/o tax % complete 1 Flow Monitoring Equipment $32 884.40 $32,884.40 $32,884,40 $32,884.40 100.00% 2 Precipitation Measurements 1 Weather Station Allowance $4,000.00 $4,000.00 $4,000.00 $4,000.00 100.00% 3 Site Assessment and Installation of All Equipment $16,973,40 $16,973.40 $16,973.40 $16,973.40 100.00% 4 Website Set U $1,500.00 $1,500.00 $1,500.00 $1,500.00 100.00% 5 Flow Monitofin Field Service $31,575.00 $63,150.00 $96,183.00 $61,907.97 64.35°16 6 Data Analysis and Preparation of Final Flow Data $14,013. GO $28,026.00 $42,997.00 $27,526.74 64.02% 7 Wireless CommunicatIons $1,139.04 $2,278.48 $3,755.28 $2,280.97 50,74% $ Website Data Display and Alarm Notificatlon $2,400.00 $4,800,00 $7,200.00 $4,687.12 65.10% Totals ::�� $104,484.84 $153,611,88 $205,493.08 $961,760.60 73.85616 • �J Aspect Consultant Agreement, Project SW08-01 Landfill Post Closure Consulting Engineering Services Cate Agreement Authorized by Council: October 7, 2008 Date Amendment 1 Authorized by Council: September 15, 2009 Date Amendment 2 Authorized by Council: February 15, 2011 Agreement Expires: February 28, 2012 Billings Through: August 26, 2011 Task # Task Original Contract Amount Contract Amount through Amendment 1 Contract Amount Through Amendment 2 Billings to pate % Comptete 1. f Groundwater Reports 1,11 Biannual Reports $6,500 $26,100 $34,100.00 $30,668.55 $61,632.13 $10,976.05 90% 1.1.2 Annual Groundwater Monitoring Report $13,500 $43,400 $5+6,400.00 106% 1.1.3 2008 Seawall Fluid Re ort $8,000 $15,500 $15,500 71% 1.2 Seawall Monitoring Report and Beach Monitoring 1.2.1 Analysis of Transect data, Tech Memo and Recommendations $9,000 $14,800 $19,800.00 $20,553.40 '$17,148.50 $539.75 $0.04 $7,634.08 $2,618.80 $53,250.01 104% 1.2.3 Annual Beach Morphology Monitoring Report $8,000 $18,300 $27,300,00 63% 1.3 Evaluation of Monitoring Well #3 $6,000.00 9% 1.4 Evaluation of Environmental Monitoring of the 3014 Compliant Landfill - $8,000.00 0% 1.5 Evaluation of the Landfill Gas System $7,000.00 109% 2 Maintenance Support $13,000 $6,000 $12,004 22°% 3 Macro -Algae Survey $0 $61,0001 1 $61,000 87% IF- Total Contract Amount wi,000.o0E $185,100 $249,100 $205,021.27 82% M-2 C7 • City Sewer Outfall Evaluation Professional Services Berg erABAM - Date Agreement Authorized: August 11, 2011 Johnston Surveying Date Agreement Authorized: August 11, 2011 BergerABAM - Authorized Amount: $13,600 Johnston Surveying - Authorized Amount. $5,000 Agreement Expires (Both Contracts): October 31, 2011 Billings Through: October 12, 2011 0 Contract Amended Blllings to Task # Task Amount Amount Cate % Complete City Sewer outfall 1 Evaluation $13,600.00 - $9,561,37 70% City Sewer Outfall 2 Easement Survey -$5,000.00 $4,082.00 82% _.��:= IjEaziwen-� �: �' :�xuv:i Totals $18,600.00 - $13,643.37 73% 0 Brown & Caldwell Consultant Agreement, Project 06-01 CSO Projects Phase 'I Date Agreement Authorized by Council: July 5, 2005 Amendment No, 11 Authorized by Council: August 2, 2011 Agreement Expires: March 31, 2012 BiIIings Through: September 29, 2011 Task # Description riginaThrough- Contract Amount Amendment No. 11 Billings to Date % Complete Pre -Design and Design through 50% (original contract and Amendments 1-3) 1 Project Management $16,893.45 $112,841.19 $112,841.19 100% 2 Mapping & Condition Assessment $36,559.05 $110,055.64 $110,055.64 100% 3 Cultural $6,922.20 $25,492.98 $25,092.98 100% 4 Geotechnical $66,115,23 $144,293.41 '$144,293,41 100% 5 Environmental & Permits $22,789.84 $150,829.67 $150,829.67 100% 6'0 GSD Plan Review and Preparation of Contract Documents $167,247.93 $180,100.04 $180,100.00 4 140f° 6.1-+6.5 Detailed Civil, Mechanical, Structural, Electrical & PICS Design $958,296,98 $958,296.98 100% 6.6 Preparation of 60% Cost Estimate - $47,000.00 $47,000.00 100% 7 Engineering Report & Bidding Assistance $22,450.28 $35,279.11 '$35,279,11 100% 8 Evaluation of Additional Alternatives - $16,735.00 $15,735,04 100% 9 Plant Flow Management - $59,092.+90 $59,092.00 140°J4 10 Add'I Cultural & Geotechnical Work - $8,025.00 $8,025.00 100% Subtotal, Tasks 1-10* $338,977.98 $1,847,640.98 $1,847,640,98 Task 11 - Complete detailed design of CSO Phase 1 Projects 11.1 Project Management - $310,108.74 $246,823.55 80% 11.2 Survey, Mapping & Condition Assessment - $135,361.52 $126,313.86 93% 11.3 Cultural - $12,497.53 $145,10 1% 11.4 Geotechnical Engineering - $129,655.35 $105,183.47 81% 11.5 Environmental & Permits - $136,798.69 $119,255.57 87% 11.6 Alternative Development and Evaluation $79,740.40 $80,874.04 101% 11.7 Detailed Civil, Mechanical, Structural, Electrical & PICS Design _ $953,001.60 $959,657.24 101% 11.8 Preparation of Cost Estimate - $50,298,64 $13,677.36 27% 11.9 Bidding Assistance - $14,000.00 $0.00 0% 11.10 Bridge Design - $211,200.00 $206,394,40 98% 11.11 Building Design - $10,000.00 $9,737.50 97% 11,12 Funding Assistance - $15,500.00 $16,342.19 105% 11.13 Outfall sediment sampling - $110,200.00 $89,664.18 81% 11.14 Rayonier Outfall Inspection $49,000.00 $49,339.85 101% Subtotal, Tasks 11 $2,217,372.03 $2,023,408.27 91% 12 Septage Receiving Station Design - $8,400.00 $9,168.18 109% 13 Headworks Screens Design - $56,000.00 $31,376,50 56% 14 Integrated CSO Monitoring Design - $26,000.00 $14,120.62 54% 15 WWTP Monitoring 5uppport - $34,900.00 $9,974.31 29% 16 First St. Stormwater Separation $418,074.00 $365,185.22 8 °I4 Total $338,977.98 $4,193,414.95 1 $3,885,898.05 93°I4 LJ • CH2M FlIII, Project VITT 0209 Date Agreement Authorized by Council: February 15, 2011 Authorized Amount: $834,552.00 Agreement Expires: December 31, 2012 Billings Through: September 2, 2011 • M-5 on ract men ed Billings to Task # Task Amount Amount pate % Complete 1 On -Cali Assistance $10,000.00 - 0 0% Concrete Cylinder Pipe 2 lReglacennent $735,539.00 - $95,982,87 130 McDougal Subzone 3 Improvements $88,013.00 - $14,054.00 16% y;; � TotaEs $834,552.00 - $111,036.87 13% • M-5 FARALLON CONSULTANT AGREEMENT CSO Phase 1 Project, No. 06-01 Environmental Engineering Consultant Agreement Date Agreement Authorized: October 5, 2010 Amendment 4 Approved by Council: October 18, 2011, 2011 Authorized Amount: $279,518 Agreement Expires: May 15, 2012 Billings Through: September 30, 2011 Task Task Original Contract Amount Contract Amount through Amend 4 Billings to Date % Complete 1 Document Review '$2,500 $13,995 $9,578.56 68% 2 Technical Support $2,500 $16,600 $11,051.60 67% 3 Bid 'Document Support $2,500 $93,582 $55,082,64 59% 4 Project Administration $2,500 $7,252 $16,602.90 229% 5 Environmental Su ort $2,504 $29,000 $10,327.28 36% 6 Field Testing $5,000 $13,700 $31,073.26 227% 7 Phase 2 ESA $0 $105,4.88 93093.76 88% Totals $17,500 $279,618 $226,810.00 81%11 A� • Northwestern Territories Inc. Consultant Agreement, Project 05-31 Dry Creek Bridge & Trail Phase,2 Date Agreement Authorized by City Manager: October 4, 2010 Agreement Expires: December 31, 2011 Billings Through; December 31, 2010 Contract men ed Bi lings to 1 Task # Task Amount Amount Date Complete P5&E and bid support 1 for Dry Creep Bridge $34,750.00 $34,750.00 100% Totals $34,750.00 $34,750,00 100% • • Northwestern Territories, Inc. First Street Stormwater Separation, Project No. WW03-1 Q Date Agreement Authorized by Council: February 1, 2011 Original $136,513.00 Agreement Expires: September 30, 2011 Billings Through: duly 22, 2011 (FINAL) Task # Task rigina Contract Amount Billings to Date % Complete 1 Preconstruction/Mobilzation $14,620.00 '$14,615.00 100%- 2 Construction Management $115,673.00 $121,655.00 106% 3 Pra ect Closeout Activities $6,220.00 $243.00 4% Totals T$136,513.00 $0.001 $136,513.60 100°1. • • C7 PACE Consultant Agreement, Project 104690 Stormwater Engineering Services Date Agreement Authorized by Council: July 20, 2010 Agreement Expires: December 31, 2011 Billings Through: July 31, 2011 Task # Task Original Contract Amount Billings to Date % Complete 1 1.1 Preliminary Design and Alternative Analysis Project Management and Meetings $27,000.00 $26,812.50 99.31% 1.2 Hydrologic and Hydraulic Analysis $24,000.00 $23,930.00 99.71% 1.3 Initial Environmental Assessment $26,500.00 $25,712.55 97,03% 1.4 initial Geotechnical Evaluation $38,500,00 $32,020.35 83.18% 1.5 Alternative Analysis f Schematic Layout f Cost Estimates $29,100.00 $27,574.90 94.76% 1.6 Design and Permitting of Several Small Outfall and Culvert Repairs $20,000.00 '$10,036.70 50.18% Totals $165,100.00 $146,090,01 88.490/ ITw 10/27/2011, Breakdown Sheet printed 10/27/2011 City of Port Angeles Streamkeepers Fecal Coliform monitoring Payment #6 Table 1 - Summary of Payments aym n #Time Period lnvc�ice Numbers} Amount Approved Uumulative Total o 0 FAuthorized 1 Februa -Lab costs 10-743 $759.00 $759.00 14% Technical assistance DCD 32310 $75.00 $834.00 15% January through lurch Quarterly service charge DCD40510 $250.00 $1,084.00 20% 2 April - Lab costs 10-848 $759.00 $1,843.00 34% 3 April through June quarterly service charge DCD72010 $250.00 $2,093.00 38% 4 August -Lab Costs 10-1050 $733.00 $2,825.00 51% 5 October - Lab Costs 10-1157 $567.00 $3,493.00 54% 6 October through December quarterly service charge and technical assistance fee DCD1052011 $850.00 $4,343.00 79% '� :.YS'II:::::� _:._..-«-�.-. «Sa1n'SSLWJ iiS. rr Z...._.-::::::.: »"' ».....z::.�,«».. _�-.. ,...=...... r s= �.:.. •.--1:^ _..._..:.d..:lSMa :_:--�.. .. i::i=.%:: ir��.::::::=M._........:t•'_::'::'::5:.'."i::=:.i....::r»: :i1S::: «.t::::JL'..i.i+isas:a:i5>-wi_ .... .-..,. ... sr-::___.` „-;i1 y.,61.�_ar^sra-.--s.^,�^-�'c:: -`E[:'M..:.'=:i:: '»i:f _ :::t:i:: «.'L•1: s}Sir1rec^.r:£.�tr� • CJ �J • Perteet Consultant Agreement FEIVIA Projects 08-03B Date Agreement Authorized by Council: May 19, 2009 Date Amendment No. 4 Authorized December 2010 (Time Extension Oniy) Agreement Expires: December 31, 2011 Billings Through: September 25, 2011 Task # Task Original Contract Amount Through Amendment No. 4 Billings to Date ......... - % Complete 1 ODT Trail Ri ra MPEGO19 $15,900.00 $88,505.00 $87,899.92 99% 2 ODT Trail Slide (RWMG017) $15,898,00 $42,833.00 $27,653.43 65% 3 Ediz Hook Ri rap (MPECO22)$8,399.00 $60,592.00 $50,560.27 83% 4 Tumwater WalI (MPECO 11 $8,399.00 $30,399.00 $31,272,27 103% 5 Ediz Hook Boat Ram MPEC016) $8,399.00 $57,279.00 $47,433,24 82% Das $56,995-001 $279,508.00 $244,619.13 87% M-11 '9 OODHARB[NGER, PROJECT ICK 03-09 Professional Services Date Agreement Authorizad: May 18, 2011 Authorized Amount: $8,900 Agreement Expires: December 31, 2012 Blllings Through: September 30, 2011 Task # Task Contract Amount Amended Amount Billings to ©ate % Com'plet,e 1 Pre -design Review $8,900.00 - $445.00 5% 1 Project Manual Review & Support - $2,225.00 30% 1 Contact Review - $1,430.00 42% -_ ms -s =,: W;wT Tatals $8,900.00 - $3,700.00 42% M-12 C� C� • MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 September Z8, 2011 6:00 p.m. ROLL CALL Members Present: Members Absent: Staff Present: Public Present: PLEDGE OF ALLEGIANCE Nancy Powers, Amanda Anderson, David Miller, Doc Reiss, John Matthews, Tim Boyle, Sissi Bruch None Sue Roberds, Nathan West, Heidi Greenwood Vern Peters Chair Reiss opened the regular meeting at 6:00 p.m. and led the Pledge of Allegiance. APPROVAL OF MINUTES Commissioner minutes as submitted. unanimously. Bruch moved to approve the August 24, 2011, regular meeting The motion was seconded by Commissioner .Matthews and passed WORD SESSION: Potential Municipal Code Amendments — Titles 5 (Business Licenses) 14 (Parking), 15 Environment 16 Subdivision and 17(Zoning). Planning Manager Sue Roberds began discussion of potential Municipal Code Amendments by reviewing a staff memorandum outlining each proposed amendment and providing background for the proposals. Commissioners and staff participated in detailed discussion regarding a proposal to include independent "practitioners" in the ratio of parking required for dentists and doctors as the current trend is that such independent contracting professionals are often included along with their patients in a professional practice while current Parking Ordinance requirements do not account for such activities. Independent contractors often see patients who do not also see the doctor/dentist during a visit, so the patient load is in addition to that historically counted in the doctor/assistant/patient ratio found within the City's existing parking regulations and can result in a significant increase. It was determined that two additional off street parking spaces should minimally provide for those independent contractors. Staff began a discussion regarding an increase in fence height by explaining that current regulations restrict the maximum fence height within the City to 6 feet within setback areas. However, fence height can exceed b feet if structural setbacks are observed and a building permit is obtained. Staff have fielded many inquiries over past years as to the potential to deviate from M-13 Planning Commission Minutes September- 28, 2011 Page 2 the 6 foot maximum for security and aesthetic purposes. Many people are able to see over a 6 foot fence which is sometimes bothersome to neighbors, while some situations involve people who wish to establish a full fence height for privacy but also wish to provide a lattice work or some other support material above the fence for vegetation or aesthetics. Planning Manager Roberds provided information from several other municipal resources indicating that more common regulations do not permit a fence height of 6 feet in front yard areas and do provide for fences beyond 6 feet under certain conditions. Staff is proposing that the City amend its very standardized and outdated fence height regulations by adopting more commonly observed standards. Most communities restrict a fence within the front yard setback area to no more than 4 feet in height with provisions to rise up to 8 feet at the rear of a property. Vern Peters, 222 N. Chambers Street spoke of a desire to increase the maximum fence height to include a 2 foot lattice work along the top mainly for aesthetics. He wishes to have the 6 foot fence height along the side of his property for privacy -- he lives on a corner lot — while providing a 2 foot lattice along the top for aesthetics. Following discussion regarding vision setbacks on driveways, streets, and alleys, staff said they would work on the wording adjusting fence heights per discussion and would include a vision drawing for reference in the final proposal. The Commission concurred that staff should finalize the propose wording and prepare for a public hearing on the issues as proposed. COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS Director West stated that staff have received 60% drawings for the Waterfront Transportation Improvement Plan (WTIP). By the end of November it is expected that plans will be received for improvements to include improvements to the Race Street corridor which may include a median or boulevard design to enhance travel south toward the National Park Headquarters, a design for redevelopment of the east entryway area at the apex of Front and First Streets, and an entryway proposal for the Morse Creek entrance area. Comments received regarding the first wayfinding signs were that some improvement is needed particularly with the contrast wording not being sufficient as the signs are hard to read and they are quite busy. In response to Commissioner Powers, Mr. West explained that the Gateway parking garage is not owned by the City, but is owned by Clallam Transit and run by Jack Heckman of Budget Rent A Car. He would review the parking charges at the garage relative to established agreements. City staff have worked continually to review and re review the proposed Shoreline Master Program amendments but have not as yet reached agreement with the Department of Ecology staff on many issues. It is hoped to have a solid draft for Commissioners to review in October following additional modifications. The Department of Ecology is providing staff with an early review of the draft to determine whether the agencies are aligned which will result in less 11 Planning Commission Minutes September 28, 2011 Page 3 revision during the final review and approval by the Department of Ecology, It is important to have a document that is approvable when the Commission reviews the materials. Commissioners asked if any negative impacts had been reported as a result of the recent sprint boat events. Staff said that the applicant in that matter would be providing a follow up up date soon. REPORTS OF COMMISSION MEMBERS Commissioner Miller indicated that he would not be present for the November meeting. ADJOURNMENT The meeting adjourned at 7:25 p.m. Sue Roberds, Secretary Doc Reiss, Chair 0 PREPARE] BY: S. Roberds • M-15 MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 October 12, 2011 6:00 p.m. ROLL CALL Members Present: Members Excused: Staff Present: Public Present: PLEDGE OF ALLEGIANCE Doc Reiss, Nancy Powers, Amanda Anderson, John Matthews, Tim Boyle David Miller, Sissi Bruch Sue Roberds, Heidi Greenwood, Roberta Koro None Chair Reiss opened the regular meeting at 6:00 p.m. and led the Pledge of Allegiance. APPROVAL OF MINUTES Commissioner Matthews moved to approve the September 28, 2011, regular meeting minutes as presented. The motion was seconded by Commissioner Boyle and passed 5 -- 0. PUBLIC HEARING: MUNICIPAL CODE AMENDMENTS - Proposed amendments to "Titles 5 jBusiness Licenses), 14 Parking), 15 (Environment), 16 (Subdivision), and 17 (Zoning) of the Port Angeles Municipal Code. Amendments are intended to be minor in nature and are part of an annual review meant to clarify confusing or conflicting land use regulations and correct obvious errors. A proposal to increase permitted fence height and to permit the division of properties (short plat) that abut on improved streets not necessarily dedicated to the City are changes in regulations rather than clarification of existing language. Chair Reiss opened the public hearing. Planning Manager Roberds began review of the proposed amendments to various sections of the Port Angeles Municipal Code as outlined in the October 12, 2011, memorandum to the Commission. Where being no public to speak to the matter, Chair Reiss closed the public hearing. The Commission began a discussion on each of the matters under consideration for amendment and agreed that the recommendations made were supportable. Commissioner Powers moved to recommend that the City Council approve the amendments as proposed. Commissioner Boyle seconded the motion that passed 5 — 0. M-16 • • Planning Commission Minutes Octoher-12_. 2011 Page 2 COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS None REPORTS OF COMMISSION MEMBERS Commissioner Powell asked if the Council is moving forward with a Hearing Examiner position. Planner Roberds reported that it was likely the HE position would not be funded in 2012 but is certainly not off the table for the future. ADJOURNMENT The meeting adjourned at 6:50 p.m. Sue Roberds, Secretary Doc Reiss, Chair • PREPARED BY: S. Roberds :7 M-17 City of Port Angeles Parks, Recreation & Beautification Commission Port Angeles, Washington May 19, 2011 CALF, TO ORDER- Chairperson Stratton called the regular meeting of the Port Angeles Parks, REGULAR MEETING: Recreation & Beautification Commission to order at 6:00 pm. in the Vern Burton Meeting Room #3. ROLL CALL: Mcmbers Present: Chairperson Stratton, 'Mice Chairperson Pittis, Commissioners Hordyk, Merritt, Shargel and Student Representative Nelson. Members Absent: Commissioner Ramsey and Student Representative Wise. Staff Present: Recreation Services Manager Bovine and Secretary Rochanek. APPROVAL OF THE It was moved by Hordyk and seconded by Shargel to: MINUTES: Approve the minutes of the April 21, 2011 meeting. Motion carried 4-4. ITEMS FROM AUDIENCE Mone. NOT ON THE AGENDA: DOG PARK UPDATE: Recreation Services Manager Bovine stated that the first fundraiser for the Dog Park generated approximately $ 2,000 at the event, $1,300 prior to the event and $500 after the event. He informed the Commissioners that there will be another Dog Park meeting next week and would inform the Commissioners of the time and location. The Cornznissioners complimented Recreation Services .Manager Bonixie on the great job, Commission discussion took place. COMMUNITY GARDEN Recreation Services Manager Bonine updated the Commissioners on the status UPDATE; of the Community Garden. He stated that Saturday at 10:00 a.m. the Carrununity Garden will have the opening ceremony with classes and guest speakers. Commission discussion took place. WASTER PLAN: Recreation Service Manager Bonne requested a motion from the Commissioners to put forth the Master- Plan draft as reviewed by the Parks, Recreation and Beautification Commission. Commission discussion took place. It was moved by Hordyk and seconded by Shargel to: Recommend the City Council adopt the Master Plan with minor modifications pending. Motion carried 4-0. 1�1 JESSIE WEBSTER PARK TREE STUMPS: Vice Chairperson Pittis stated that the Jessie Webster trees removal sub- committee voted to have the Park Division remove the stumps to ground level and give the remaining wood to the Kiwanis Club. Commission discussion took place. STUDENT MEMBER INTEREST REPORT: None. ROUNDTABLE DISCUSSION REGARDING Commissioner Hordyk asked when the Ediz Hook boat launch would be taken PARKS & RECREATION over by the Port of Port Angeles. She complemented the Port Angeles Fine Arts MATTERS: Center on the May Day Celebration. Student Representative Nelson stated that she would like to know the status of the Civic Field renovation. Recreation Service Manager Bonine stated that the taking over of the Ediz Hook boat launch by the Port of Port Angeles is still in discussion. He stated that the property the Port of Port Angeles would be trading for the boat launch is still being surveyed. Bonine commented that the Civic Field Steering Committee is on hold until baseball season is over. Commissioner Shargel commented on the Peninsula Daily News article about the Lincoln Park tree removal. LATE ADDITIONS/RECREATION None. SERVICES MANAGER REPORT: ADJOURNMENT: • Chairperson Stratton adjourned the meeting at 6:48 p.m. Next meeting June 16, 2011 Vern Burton Community Center Meeting Room #3 6:00 p.m. F wler Stratton, Chairperson Cindy Vhanek, Secretary r� M- 19 City of Port Angeles Recreation Division Activities 2nd Quarter 2011 April l —June 30 low .'Vern_;Burton Center'Main "Hall Events Vern Burton Center Meeting Room Users • Kids After School Program • Retired Kiwanis • Pickleball • Recreation Staff • Blood Drive • After School Program • Just Dolls of Washington • Shane Park Committee • Spring Break Kids Program • Olympic National Park • Airplanes • DUI Victims Panel • Lion's Club Convention • Civic Field Steering Committee • Tuna Drive • IBEW • Clallam County Job Fair • Surf Riders • Basketball • Police • Spelling B • Disc Golf • Rocky Mt. Elk • North Olympic Discovery Marathon • NJROTC • Mt. View Daycare • Olympic Round -Up • Clallam County — Various Meetings & Workshops • Juan de Fuca Festival of the Arts • Amalgamated Transit Union • Fine Arts Center Yard Sale • Youth Athletics • Class of 2011 • Parks, Recreation & Beautification Commission • Carlson Wedding • Juan de Fuca Festival of Arts • NRA Dinner • Human Resources • April Fools Extravaganza • Finance Department ' • Day Camp • Paddlers • Cheer • Olympic Roundup • North Olympic LE for Salmon • Class of 2011 • Day Camp • Engineering • Future Builders • Rocky Mt. Elk • North Olympic Discovery Marathon • Cheer • Umpires • Port Angeles Swim Club • Health Screening • Planning low r� nw f� :f '3 f Port:° ri eke E... r en: goleg"W&..�oiri�`mu>�� �Ceriir�r • Exhibition: Webster's Woods - 650 participants • 33 Educational Programs — 1,434 participants • Exhibition: Art Path Portfolio - 218 ■ 44 Health Programs — 2,500 participants • Exhibition: Strait Art 2011 — 1175 participants ■ 63 Social/Recreation Programs — 8686 participants • Exhibition: Portfolio, High School Artists 579 participants • 90 & Better Birthday Bash — 95 participants • Art Paths Education Program • Information & Assistance Fair — 375 participants Approximately 512 served • Volunteer Hours — 4,826 • Event: Realtor Reception • Volunteers — 324 participants • Event: Marianne Trowbridge Performance • Total Current Memberships - 1,524 ■ Event: Second Life by Rene Brock Richman ■ Total Quarterly Attendance — 16,520 • Event: Sarah Tucker/Tristan Seniuk, Movies • Event: May Day Celebration +� Event: Art In Bloom and Costume Show • Event: Portfolio Opening Reception • Event: Senior Recital • -Event: Rummage for Art Sale • Event: Eddie Bauer Design Group • Event: Art Outside Opening • Event: Black Ball Ferry Group ■ Meetings: P. A. Arts Council, Foundation, Docent and Art Education Committee • Outreach Programs: :lake juror for Juan de Fuca Talent and Barbara Lecture at Northwind • 305 individuals volunteered their time ,X . Jr ti X 1 Q 4 V ��. .Y�•...c anvil:. .y. r, auris, • May Day Roundball Youth Basketball Tournament: 23 Teams ■ After School Program -- 39 Kids Enrolled ■ Pitch, Hit, & Run Baseball Skills Competition: 23 Participants • Pre -K Play Zone — Averaged 15 Per Week ■ Smoked Salmon Men's Softball Tournament: 12 Teams • Spring Break Program — 14 Enrolled April Fools Extravaganza: 12 Teams 0 kids Fishing Derby --- 340 Registered • Youth Basketball Tournament: 27 Teams • Summer Day Camp: Session 1 - 35 Kids • Cheerlea�3 Registered rr. y•; o� S, F' ✓ �h'x. y c c�Rtl � f.m` :...). xi^ • Kayak Symposium • Pickle Ball 114 Participants ■ Tall Ships • Spring Co -Ed Soccer 146 Participants • ONP Coin Release 96 City; 50 Non - City Residents • North Olympic Discovery Marathon ■ Softball — 294 Participants • Calvary Chapel Service 234 City; 60 Non - City Residents • Concerts on Pier • Tennis -- 21 Participants • Peninsula Men's Gospel Singers • Women's Basketball - 58 Participants ■ Pooch & Papa Walk 44 City; 14 Non - City M-21 C M -22 r� 0-1 • M -23 City of Port Angeles Recreation Division Activities 3rd Quarter 2011 July 1 st —September 30th Vern Burton Center'Main Hall Events Vern:Bur 6' ',C rater M eetin :Room',Usecs • Kids After School Program • Retired Kiwanis • Blood Drive • Cheerleading • Airplanes • Olympic Roundup • Marcial Wedding • Planning • Pickleball • Youth Lacrosse • Noon Hoops • Fire Department • Day Camp • Recreation staff • Cheer Camp • Parks Oversight Committee • Cheerleading • Clallam County • Daddy Daughter Dance • Amalgamated Transit Union • Port Angeles Symphony • Parks, Recreation & Beautification Commission • Babe Ruth Regional Banquet • Parks Division • Ball Room Dance • Day Camp • Volleyball • Human Resources • Angles of Dan • Finance Department • Basketball Paddlers • Jr. Soccer • Youth Football Officials • Crabfest • Daddy Daughter Dance • Engineering • Shan Park Fundraising • Civic Field Steering Committee • Arts in Action • Babe Ruth Regional Meeting • Future Riders Football • Clemens Retirement Party • Olympic Bike Adventure • Lunt Memorial Service • City Manager Meetings • Port Angeles Swim Club • Police Department • Shoreline .Master Programs M -23 ::. Por>f An eles Fine Arts Center Port Angeles. Senior.&. Commune -Center. • Exhibition: Webster's Woods • 30 Educational Programs — 1,121 Participants • Exhibition: Portfolio, High School Artists • 37 Health Programs — 2,533 Participants • Exhibition: Backcountry • 61 Social/Recreation Programs — 10,712 Participants • Art Paths Education Program • PASC Volunteer Recognition— 143 Participants Approximately 191 served • Joyce Daze Parade — 15 Participants • Event: Backcountry Opening Reception • 7`h Annual Senior Games — 523 Participants • Event: Docent Luncheon • Volunteer Hours — 5,066 • Event: Art Ranger Tour • Volunteers — 326 Participants • Event: Newcomers Brunch • 3`d Qtr Total Current Memberships 1,472 • Event: Bob Kaune Lecture City - 946 • Event: Joe Percival Lecture County - 526 • Event: Dana Lyons Concert • Event: Steve Hawley Lecture • Event: Benefit Auction • Meetings: P.A. Arts Council, Foundation, Art Education • Outreach Programs: 4th of July Float in Parade, Downtown Design Team Panel, Widow & Widowers Club Lecture, Elwha Dam Participation • 306 Individuals Volunteered Their Time • Total Event Hours: 586 • Total Participants: 5,304 Ci PierEerits. Youth;.Famil & :Adult Pro :rams • 4`h of July Celebration • After School Program — 33 Kids Enrolled • Arts in Action • Day Camp — Sessions 2-5 —Average 42 Kids Per • Concert for Youth Session • Wedding • Adventure Camp: 12 Kids Enrolled • Church Events • Cheerleading Program — 73 Kids Enrolled • Concerts on the Pier • Daddy Daughter Dance — 40 0-45 0participants S ecial Event Pro rams Sorts Pro rams • Wilder Firecracker Tournament - 8 Teams • Pickleball — 134 Participants • 18 Year Old Regional Babe Ruth Tournament — 10 Teams • Fall Co-Ed Soccer - 175 Participants • Larson Invite-Men's Slowpitch Tournament — 18 Teams • Co-Ed Softball — 238 Participants • Coed Softball Tournament-l2 teams 194 City 44 Non - City Residents • Coed Softball Tournament-6 teams • Softball - 298 Participants • P.A.Y.B. Dick Brown Memorial 10-11-12 Year Old Baseball 239 City 59 Non — City Residents Tournament — 20 Teams • Punt, Pass, & Kick Football Skills Competition-l6 participants • Soccer Challenge Skills Competition-24 participants • Olympic Bike Adventure - 94 Riders • Dream Playground Anniversary Picnic • 14 Year Old Babe Ruth District tournament-4 teams ouncil ,Chamber. Users'GAteWay • City Council • Port Angeles Farmers' Market - Saturday • Planning • Port Angeles Farmers' Market - Wednesday • Board of Adjustments • Port Angeles Downtown Association • Clallam County DUI Victims Panel • Arts In Action • League of Women Voters • Olympic Bike Adventure • David Montgomery • NW Moto Festival • Kiwanis • IT • Engineering • Audio Meeting M -24 1 0 r� u • PORT ANGELES RETAIL SECTOR STUDY GROUP Summary of October 12, 2011 Meeting The Retail Sector Group met in the Jack Pittis Conference Room at City Hall on October 12, 2011, at 3:00 p.m. Attendees included Dan Gase, Mike Edwards, Jerry Stiles, Councilmember Pat Downie, Councilmember Brad Collins, Andrew Schwab, Councilmember Brooke Nelson, Kevin Holden, Nathan West, Roberta Korcz and Kent Myers. 1. Call Meeting to Order Kent Myers, City Manager, called the meeting to order at 3:00 p.m. 2. Consider Update Report on Recent Commercial Activity Manager Myers reported that the City is continuing to attract new businesses including several new businesses in the downtown area. He also reported that Thai Peppers had recently closed and Rick's Place would close soon. 3. Consider Update Report on Choose Local Campaign Mike Edwards provided an update on the Choose Local campaign including the ads on Clallam Transit buses and inserts in the utility bills. He also mentioned that the Choose Local Committee was making presentations to various local civic clubs. Nathan West mentioned that the proposed 2012 Budget included $15,000 for the next phase of the campaign and it was hoped that this funding could be matched by contributions from the private sector. 4. Consider Report on Local Efforts to Attract Cruise Ships Councilmember Downie reported on his recent trip with several Port representatives to Astoria, Oregon to discuss their experiences with hosting cruise ships. He reported meeting with key representatives from the City, Chamber, Port, and Downtown Association. Astoria has organized 157 registered and trained volunteers to welcome the cruise ship visitors and relocated a farmer's market to the ship dock area. He mentioned that there would be a follow up meeting with key organizations in Port Angeles to determine if we wanted to pursue additional cruise ships in the future. 5. Consider Report on Follow Up Contacts from ICSC Conference Councilmember Downie and Nathan West reported that they had been in contact with several of the major retail developers they met at the recent ICSC Conference in Idaho. They were planning to invite them to visit Port Angeles after the first of the year to look at potential retail sites. Councilmember Downie sent follow-up e-mails to all key individuals that they had met at the Conference. Both Councilmember Downie and Nathan West reported on some of the development activity in the City of Kennewick and suggested that the Retail Sector Group might want to conduct a site visit to this area at some time in the near future. 6. Consider Report on Discussions on Expanding Use of Chamber Tagline Manager Myers reported that a joint City/Chamber task force had been meeting the past several months to explore additional ways that the community could utilize the Chamber's M -25 PORT ANGELES RETAIL SECTOR GROUP Meeting Summary / August 30, 2011 new tagline "Port Angeles: The Authentic Northwest." This task force has scheduled their third meeting that would involve a Seattle marketing firm, Red Propeller, to provide some guidance on the expanded use of this tagline for other purposes. 7. Consider Marketing Retail Presentation by Kevin Holden Kevin Holden provided a presentation on how to expand our retail base improved marketing and a better use of commercial properties. This report included suggestions on how to enhance the appearance of retail space and how to obtain a proper mix of retail establishments. He mentioned that the current trend for retailers is to lease their space rather than purchase properties. 8. Consider Update on Buxton Project and Demonstration on SCOUT Software Manager Myers reported that Buxton had completed two steps in their local services including identification of the local trade area and creation of the trade area map. Buxton has also completed the retail site assessment report which assessed consumer purchases within the trade area. This will help in identifying gaps in local services and products that we want to try to attract to our trade area. Buxton is now completing their retail matches which will identify specific retailers who ft our market needs. This should be completed in the next week. Following this step, they will prepare marketing packages that the City can send to key retail matches. Following this report, Nathan West and Roberta Korcz provided a brief demonstration on some of the capabilities of the new SCOUT software including the local data that was now available. The Study Group discussed how this data could be made available to local merchants. The Group also discussed the possibility of securing an intern from Peninsula College to assist in working with local businesses to learn how to use the SCOUT reports. 9. Other Business None. 10. Adjournment Meeting adjourned at approximately 4:30 p.m. M -26 •