HomeMy WebLinkAboutAgenda Packet 11/03/1998
AGENDA
PORT ANGELES CITY COUNCIL
321 EAST FIFTH STREET, PORT ANGELES, W ASIDNGTON
November 3, 1998 - REGULAR MEETING - 5:30 p.m.
A. CALL TO ORDER - Regular Meeting (5:30 p.m.) - 5:30 p.m.
ROLL CALL - All present
PLEDGE OF ALLEGIANCE - Led by Mayor Braun
CEREMONIAL MATTERS &
PROCLAMATIONS
B. WORK SESSION
None
None
C. LATE ITEMS TO BE PLACED ON TIDSOR FUTURE AGENDAS (By Council, Staff or Public)
AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of
the public to speak to the City Council about anything not on the agenda, please keep comments to 5-10
minutes.)
D. FINANCE
Gateway Project - Agreement for Design
Proposal with Transportation Improvement
Board
1
Action Authorized Mayor to sign Project
Agreement for Design Proposal
E. CONSENT AGENDA
1. City Council minutes - October 20, 1998
2. Correction to Condition No.6 of Kepler
Preliminary Subdivision
3. Novell Master Licensing Agreement with
Washington Department of Information
Services
3
9
Action Consent Agenda accepted
17
F. CITY COUNCIL COMMITTEE REPORTS
Housing Authority conference,
solar energy technology, Pool
Committee, Lodg. Tax Adv.
Cotnm., visit of Navy tug
G. ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
H. RESOLUTIONS NOT REQUIRING PUBLIC
HEARINGS
Resolution authorizing financing contract with 19
State of Washington LOCAL Program
None
Action Passed Resolution No. 22-98
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
November 3, 1998 Port Angeles City Council Meeting
Page - 1
I. OTHER CONSIDERATIONS
1. Award bids on Water/Wastewater Bonds
2. Appointment of Local Emergency Planning
Committee
3. Conservation Loan Program
4. Black Diamond Bridge approach
1. Awarded bid to NationsBanc
25 Action & passed Resolution No. 23-
29 Action 98
2. Appointed membership
35 Action 3. Approved agreement w/First
37 Action Federal Savings & Loan
4. Accepted improvements to
Black Diamond Bridge
approach
None
None
J. PUBLIC HEARINGS - QUASI-JUDICIAL
(7:00 P.M. or soon thereafter):
K. PUBLIC HEARINGS - OTHER
L. INFORMATION
1. City Manager's Report (Page 39) - Schedule of upcoming meetings, budget process, Utility Advisory
Comm. meeting of Nov. 9 canceled
2. Draft Utility Advisory Committee minutes - October 12, 1998 (Page 43)
3. Planning Commission minutes - October 14, 1998 (page 47)
4. Fire Department Monthly Report - August & September, 1998 (page 59, 65)
5. Public Works & Utilities Department Monthly Report - September, 1998 (Page 71)
6. Planning Department Monthly Report - October, 1998 (Page 75)
7. Clallam County Economic Development Council Report - 3rd Quarter, 1998 (Page 77)
8. Humane Society Report - September, 1998 (page 83)
9. Chamber of Commerce Lodging Tax Report - August & September, 1998 (Page 85)
10. Parks & Recreation Lodging Tax Report- 3rd Quarter, 1998 (Page 93)
11. Port Angeles Lions Club Lodging TaX Report reo 1998 Strait Bluegrass Festival (page 95)
12. Marine Lab Lodging Tax Report - 3rd Quarter, 1998 (page 97)
M. EXECUTIVE SESSION (As needed and determined by City Attorney): None needed
N. ADJOURNMENT
Action
6:30 p.m.
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G:\CCAGEND\110398CC.WPD
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
November 3, 1998 Port Angeles City Council Meeting
Page - 2
CITY OF PORT ANGELES
CITY COUNCIL MEETING
November 3.1998
I. CALL TO ORDER - REGULAR MEETING: 53D r7.'IY\.<
/
II. ROLL CALL:
Members Present: +
Mayor Braun
Councilman Campbell
Councilman Doyle ~/
Councilman Hulett
Councilmember McKeown
Councilman Wiggins +=
Councilman Williams
Staff Present: ~ o~r Stafr Present:
Manager Ibarra
. ,-l,-t,L~ /
Attorney Knutson .l
Clerk Upton
B. Becker /
S. Brodhun
B. Collins
K. Godbey
S. Ilk
J. Pittis
III.
Reason:
Approximate Length:
IV.
V. PLEDGE OF ALLEGIANCE:
Ledhy: ~A.' i/jA,p{J ^- J
CITY OF PORT ANGELES
CITY COUNCIL MEETING
Attendance Roster
DATE OF MEETING: November 3. 1998
LOCATION:
City Council Chambers
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FORT''ftl. N. -GE.ILE1S-'
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WAS H I N G TON, U, S. A
CITY COUNCIL MEMO
November 3, 1998
MAYOR BRAUN AND CITY COUNCIL
Jack Pittis, Director of Public Works and Utilities
Gateway Project - Project Agreement for Design Proposal
SUMMARY: The final step to gain access to the Transportation Improvement Board funds for the
Gateway Project is the submittal of the Project Agreement for Design Proposal.
RECOMMENDATIONS: Staff recommends the City Council by motion authorize the Mayor to
sign the Project Agreement for Design Proposal with the Transportation Improvement Board
(TIB) for the Gatewav Proiect.
Issue: Should the City Council authorize the Mayor to sign the Project Agreement for Design
Proposal?
BACKGROUND / ANALYSIS: At the October 6, 1998 City Council meeting the City Council
authorized the Director of Public Works and Utilities to sign and submit the Design Prospectus to
the Transportation Improvement Board for the Gateway Project.
Staffhas received the Project Agreement for Design Proposal [attached] which requires the Mayor
to certify that the City will comply with all rules and regulations and that local matching funds are
committed to the project. After signing this agreement, funds will be distributed.
A Request for Proposals to secure the services of a design firm has been advertised and four (4)
proposals have been received from consulting teams. On November 9th these proposals will be
delivered to the Gateway Steering Committee, [which is composed of 2 Transit Board Members, 2
City Council Members, 2 Downtown Association Members and City and Transit staff]. The
Committee will establish a schedule to review the proposals, conduct interviews with firms and
make a recommendation to the Transit Board and Port Angeles City Council on the best qualified
firm. After the firm is selected a scope of services and cost will be negotiated for approval by the
Transit Board and City Council. The environmental and design process is anticipated to begin
shortly after the first ofthe year.
001
~~ Transportation Improvement Account (TIA)
~Project Agreement for Design Proposal
Lead Agency
City of Port Angeles
Project Number Authority Number
9-W-150(004)-1 9845019W
Project Title & Description
Olympic Peninsula International Gateway
Total Amount Authorized Authorization to Proceed Effective From
$350,000 October 19, 1998
IN CONSIDERATION of the allocation by the Transportation Improvement Board of Transportation
Improvement Account (TIA) funds to the project and in the, amount set out above, the agency hereby
agrees that as condition precedent to payment of any TIA funds allocated at any time to the above
referenced project, it accepts and will comply with the terms of this agreement, including the terms and
conditions set forth in RCW 47.26; the applicable rules and regulations of the Transportation Improvement
Board, and all representations made to the Transportation Improvement Board upon which the fund
allocation was based; all of which are familiar to and within the knowledge of the agency and incorporated
herein and made a part of this agreement, although not attached. The officer of the agency, by the
signature below hereby certifies on behalf of the agency that local matching funds and other funds
represented to be committed to the project will be available as necessary to implement the projected
development of the project as set forth in the DESIGN PROSPECTUS, acknowledges that funds hereby
authorized are for the development of the design proposal as defined by Chapter 167, Laws of 1988.
Projects in' clean air non-attainment areas are subject to air quality conformity requirements as specified
in RCW 70.94. The lead agency certifies that the project meets all applicable Clean Air Act requirements.
IN CONSIDERATION of the promises and performance of the stated conditions by the agency, the
Transportation Improvement Board hereby agrees to reimburse the agency from allocated TIA funds and
not otherwise, for its reimbursable costs not to exceed the amount specified. Such obligation to reimburse
TIA funds extends only to project costs incurred after the date of the Board's allocation of funds and
authorization to proceed with the project.
LEAD AGENCY
TRANSPORTATION IMPROVEMENT BOARD
Executive Director
Date,
Signature of Mayor/Chairman
Date
Form 190-056
Revised 01/97
002
CALL TO ORDER-
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
CEREMONIAL
MATTERS/
PROCLAMATIONS:
WORK SESSION:
Presentation by Chamber of
Commerce and Visitor and
Convention Center
E(
CITY COUNCIL MEETING
Port Angeles, Washington
October 20, 1998
Mayor Braun called the special meeting of the Port Angeles City Council to order at
5:31 p.m.
Members Present:
Mayor Braun, Councilmembers Campbell, Doyle, Hulett,
McKeown, and Wiggins.
Members Absent:
Councilman Williams.
Staff Present:
Manager Ibarra, Attorney Knutson, Clerk Upton, B. Becker,
S. Brodhun, B. Collins, S. Ilk, J. Pittis, P. Burrett, Y.
Ziomkowski, T. Smith, and P. Rasler.
Public Present:
L. Lee and J. Hedlund.
The Pledge of Allegiance to the Flag was led by Cub Pack 4473, Den Two. Those
participating included: S. Lelle, Scoutmaster, S. Chamberlain, K. Kenyon, A. Derousie,
S. Nichol, P. Joyce, Z. Lelle, S. Kilzer, M. Chamberlain, J. Burkes, imd A. Thies.
None.
Presentation by Chamber of Commerce/Visitor & Convention Bureau re: Tourist
Promotion Program
Erl Hansen, Chamber of Commerce, 121 East Railroad Avenue, informed the Council
that a toll-free number has been established, which is 877-1 LOVE PA. Jeff Logan has
been hired as Web Master and is developing a new Port Angeles Web site. A calendar
of events will be included in the site, which will cover events in Port Angeles, Sequim,
Forks, and Clallam Bay/Sekiu. Chamber of Commerce employees will be able to make
changes to the calendar, which will save time and money.
Mr. Hansen stated an RFP will be going out for a full color book listing all information
needed to plan a trip to Port Angeles. The book will include accommodations,
restaurants, points of interest, etc. Also, a contract has been entered into with Gilmore
Research, who will survey people who have contacted the Visitor Center to determine
how they heard about Port Angeles and whether they actually made a visit to the
Peninsula.
Rick Hert, 338 West First Street, Visitor & Convention Bureau, thanked the Council
and stated it has been a joy working with the Chamber of Commerce on the tourism
marketing project. With the use of overheads, Mr. Hert reviewed the promotion
campaign designed by Wendt Advertising, which was preceded by a "Strategy Builder
Summary", incorporating the identification of the target market for the campaign.
U03
- 1 -
CITY COUNCIL MEETING
October 20, 1998
WORK SESSION:
(Cont'd)
Presentation by Chamber of
Commerce and Visitor and
Convention Center
(Cont'd)
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDA:
FINANCE:
Fire Truck Bid
'~' ';x:;r:',i
The target audience is those 45 years of age and older with a $60,000 plus income. The
objectives of the project are to increase lodging and repeat visits, particularly in the off
season, with a target increase of 5% per year. Mr. Hert reviewed the specifics of the
marketing campaign - "Port Angeles - The Way to Go" and the associated "Port
Angeles - Don't Go!". He delineated the time lines as the campaign proceeds and
emphasized that the campaign must be intrusive, relevant, involving, and beneficial.
Discussion followed, and Manager Ibarra agreed with Mr. Hert that setting apart Port
Angeles may seem risky, but it is the best way to go. He felt it was a clever advertising
campaign and, while it may have a few detractors, staff is a strong proponent and has
offered support to help be in on the gag. Manager Ibarra felt this advertising concept
will help Port Angeles stand out as a good place to visit.
Bonneville Power Administration Subscription Proposal
Councilman Campbell referred to Page 154 of the packet and felt this item required
Council action.
Director Pittis explained that the Utility Advisory Committee recommended the Council
approve sending a comment letter to the BP A expressing concerns about the Power
Subscription Strategy Proposal. Director Pittis explained the subscription process and
why this letter is a necessary part of it.
Councilman Campbell moved to authorize staff to submit the comment letter to
BP A expressing concerns about the power subscription strategy proposal.
Councilman Doyle seconded the motion. Director Pittis stated the letter may have to
have some minor changes made, to which Councilmembers Campbell and Doyle
agreed. Following discussion and clarification, a vote was taken on the motion, which
carried unanimously. Director Pittis offered to provide the Council with a copy of the
final letter sent.
1.
Award Fire Truck Bid
Mayor Braun reviewed the information provided by the Fire Department and asked Fire
Chief Becker for further input on this issue. Chief Becker explained there is only one
bid because fire trucks are specialized pieces of equipment, and Pierce is one of the only
companies that build to the requested specifications. Chief Becker stated he made
inquiries to ensure that the bid from Pierce was reasonable, and it was his feeling that
the price bid was very reasonable in comparison to bids submitted to other
municipalities. He explained which fire truck was being replaced and the disposition
of the existing vehicle.
Chief Becker indicated that the new vehicle meets the safety requirements of Labor and
Industries. It also meets the Insurance Service Office standards and provides the City
with newer technology. Chief Becker asked Yvonne Ziomkowski, Accounting
Manager, to explain fmancing of the fire truck, which she did.
Manager Ibarra explained why the bidding process took so long. He felt this to be a
prudent investment for a variety of reasons, and he noted it was part of the Capital
Facility Plan adopted by Council earlier this year. If the truck is not ordered until 1999,
it will have to be rebid, and valuable time will be lost. Manager Ibarra gave a more in-
depth explanation of how this purchase would help extend the life of the current fleet
and other benefits of this purchase and its fmancing. Discussion followed, and staff
responded to questions posed by the Council and provided clarification.
- 2 -
004
,-----
FINANCE:
(Cont'd)
Fire Truck Bid (Cont'd)
CONSENT AGENDA:
COMMITTEE
REPORTS:
Mutsu City Visit
Downtown Fountain
Flowers
Mutsu City Visit
Mayors' Meeting
Mayor for the Day
Karen Thorndike Day
Preliminary Subdivision
Proposal - Kepler
CITY COUNCIL MEETING
October 20, 1998
Councilman Wiggins moved to accept the bid from Pierce Manufacturing, Inc., for
the tripl~ comh,ination pUlllper .~n the amount of $265,690 plus tax of $22,318 for
a total of $287,908, based' oil the financing plan outlined by the Finance
Department. Councilman Campbell seconded the motion, which carried
unanimously.
Councilmember McKeown moved to accept the Consent Agenda including: 1) City
Council minutes of October 6, 1998; 2) Check List - September 12 - October 9, 1998 -
$615,638.89. Councilman Campbell seconded the motion. Following discussion and
clarification, a vote was taken on the motion, which carried unanimously.
Deputy Mayor Doyle reported he attended a Real Estate Committee meeting.
Councilman Wiggins participated in the visit from the Mutsu City student delegation,
which was well done.
Councilman Hulett commented on all the positive remarks he has heard regarding the
flowers around the downtown fountain.
Mayor Braun greeted the Japanese students and teachers from Mutsu City and attended
the welcome dinner.
Mayor Braun, Manager Ibarra, and city administrators and council members from Forks
and Sequim held a Mayors' Meeting on October 14, 1998, in Port Angeles. Items
discussed included the Hood Canal closure, landfill operation and permit process, the
impact of the closure of Highway 101 east of Lake Crescent, and the jail.
On October16, 1998, eight-year-old Matt Benson was Mayor for the Day as a result of
an auction f6t the YMCA. A tour of City Hall and the Fire Department was provided,
followed by lunch at Bonny's Bakery.
Mayor Braun attended the arrival of Karen Thorndike into the Port Angeles Harbor and
read a proclamation recognizing her heroic sail. Councilman Wiggins said he was
impressed with the proclamation which will be introduced into the Congressional
Record in Washington, D. C. by Congressman Norm Dicks.
Ordinances Not Requiring Public Hearings: None.
Resolutions Not Requiring Public Hearings: None.
Other Considerations
1.
Consideration of Preliminary Subdivision
Mayor Braun reviewed the information provided by the Planning Department and asked
Planning Director Collins for additional input. Director Collins advised the Council that
there are three alternative actions allowed by State Law: approve the proposed plat,
disapprove the proposed plat, or return the plat to the applicant for modifications. City
Ordinance recognizes approval or disapproval of the proposed plat, but does not include
approval with conditions. Director Collins stated the applicant does not wish to revise
the plat;, therefore, a revised plat is not available for at this meeting. Also, the applicant
does not wish to make the improvements required for 14th and 16th Streets, as listed in
the Conditions sited in the staffieport and Planning Commission's recommendations.
If Council denies or approves with conditions, the applicant will withdraw the proposal.
-3- 005
CITY COUNCIL MEETING
October 20, 1998
Preliminary Subdivision
Proposal- Kepler (Cont'd)
Agreement with CHzM Hill
Agreement for WIRA
Director Collins stated it is consistent with the City's Subdivision Ordinance to approve
with conditions, even if there is no revised plat. The applicant may then choose to
proceed or not. Should CounCil 'Vote to deny the preliminary plat as proposed, staff
requests action be postponed to the November 3, 1998, City Council meeting, giving
staff the opportunity to draft appropriate fmdings and conclusions. Discussion
followed, and Director Collins responded to questions directed by the Council and
provided additional clarification on the issue, particularly as regards to street
improvements.
Councilman Hulett moved to approve the revised Kepler preliminary subdivisio,n
plat citing Conditions 1 - 10, Findings 1 - 26, and Conclusions A - D, as set forth in
Exhibit "A" which is attached to and becomes a part ofthese minutes. Councilman
Campbell seconded the motion, which carried unanimously.
2.
Agreement with CH~ !fillfor SCADA Planning Services
Mayor Braun reviewed the information provided by the Public Works Department and
asked Director Pittis for further input. Director Pittis stated that one of the Mill Creek
tasks was to look at the Supervisory Control and Data Acquisition (SCADA) system.
Staff felt it should see if the SCADA system the City is reviewing for Mill Creek has
applicable usage for other elements of the water system and the other utilities. Staff
proceeded based upon the scope at Mill Creek and discovered that the scope and cost
would not take care of the original planning necessary to look at a broader vision of
SCADA for the other utility elements. An increase in the contract with CH2M Hill, in
an amount not to exceed $17,305, would allow the necessary planning.
Also, the City has a bilateral compliance agreement with the Department of Health to
cover the City's reservoirs. In that agreement, the City pledged to cover the Jones
Street Reservoir out of its own funds. The tasks necessary to comply with this
agreement are not covered in the current agreement with CH2M HILL. A contract with
CH2M HIL~, i~. an amount not to exceed $35,404, would allow the completion of the
necessary tligk for this project. Discussion followed, and Director Pittis responded to
questions and provided further clarification.
Councilmember McKeown moved to authorize the Mayor to sign the agreement
with CHzM Hill to provide multi-utility SCADA planning services and design and
project management services for covering the Jones Street reservoir. Councilman
Doyle seconded the motion, which carried unanimously.
3.
Intergovernmental Agreementfor Watershed Resource Inventory Area (WRIA)
Mayor Braun reviewed the information provided by the City Attorney. Attorney
Knutson explained that Councilman Campbell is the Council's representative on the
Coordinating Council, and Director Collins is the alternate. He stated that since the
writing of the memorandum, the Jamestown and K1allam Tribes and County
Commissioners have approved the agreement. Attorney Knutson explained what the
agreement covers and stated staff felt the agreement would help toward a successful
watershed process.
Councilman Campbell stated that, during the meetings, he felt there was a willingness
to work through the process on the part of all involved. He felt there was pressure to
reach an agreement or lose the right to make decisions on the watershed process.
Following limited discussion and clarification, Councilman Campbell moved to
authorize the Mayor to sign the Intergovernmental Agreement for Watershed
Resource Inventory Area 18. Councilman Wiggins seconded the motion, which
carried unanimously.
- 4 -
006
PUBLIC HEARINGS -
QUASI JUDICIAL
PUBLIC HEARINGS -
OTHER:
Street Vacation -
Hermann
Ordinance No. 3002
INFORMATION:
ADJOURN TO
EXECUTIVE SESSION:
RETURN TO OPEN
SESSION:
ADJOURNMENT:
CITY COUNCIL MEETING
October 20, 1998
None.
Hennann Street Vacation - STV 98-03 - Vacation of a portion of the 2/3 alley in Block
49, Townsite of Port Angeles: A proposal to vacate right-of-way (Continued from
October 6, 1998)
Mayor Braun reviewed the information provided by the Planning Department and
requested additional input from Director Collins, which he provided. Deputy Mayor
Doyle, a member of the Real Estate Committee, explained the process used to determine
the amount of compensation. Discussion followed, and Deputy Mayor Doyle and Tim
Smith elucidated on the compensation process.
Mayor Braun read the Ordinance by title, entitled
ORDINANCE NO. 3002
AN ORDINANCE of the City of Port Angeles
vacating a portion of the 2/3 alley south of
Marine Drive in Block 49, Townsite of Port
Angeles.
Mayor Braun opened the public hearing at 7:10 p.m.
Bill Rinehart, 536 E. Fourth Street, represented Bill Hermann, the applicant. Mr.
Rinehart thanked the Real Estate Committee and Mr. Smith for making this a success.
There was no further public testimony, and Mayor Braun closed the public hearing at
7: 11 p.m. Co~ncnman Doyle Toved to adopt the Ordinance as read by title, setting
the compensation for the vacated alley at $8,325, citing Conditions 1 - 2, Findings
1 - 7, and Conclusions A - E, as set forth in Exhibit "B" which is attached to and
becomes a part of these minutes. Councilman Hulett seconded the motion, which
carried unanimously.
Manager Ibarra summarized the City Manager's Report and asked for a volunteer for
the School District's Multi-Ethnic Committee. Councilmember McKeown explained
the nature of the appointment, the term of office, time involved, and the role of the
Committee. Mayor Braun volunteered to be the Council representative, and
Councilmember McKeown will serve as the alternate.
The meeting adjourned to Executive Session at 7:25 p.m. to discuss a matter oflabor
negotiations for approximately fifteen minutes.
The meeting returned to open session at 8:00 p.m.
The meeting was adjourned at 8:00 p.m.
Becky J. Upton, City Clerk
Gary Braun, Mayor
- 5 -
007
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WAS H I N G TON,
U. S. A.
CITY COUNCIL MEMO
November 3,1998
MAYOR BRAUN AND CITY COUNCIL
Brad Collins, Planning Director
Correction to KEPLER preliminary subdivision condition of approval
SUMMARY: On October 20, 1998, the City Council approved a preliminary subdivision for Mr.
and Mrs. Tom Kepler. The action to preliminarily approve the subdivision was supported by 10
conditions, 26 findings, and 4 conclusions. Condition No.6 contained a typographical error which
is corrected in the attached material.
RECOMMENDATION: The City Council should move to correct Condition No.6 for the
KEPLER subdivision. A set of amended conditions, findings, and conclusions is attached to
this memorandum.
ISSUE: Typographical correction to Condition No.6 of the KEPLER Subdivision.
BACKGROUND I ANALYSIS:
The Planning Commission recommended approval of an application for the development of a 15 unit
residential subdivision to be located in the RS-9 Residential Single Family zone between 14th and
16th Streets west of"N" Street at its September 23, 1998, meeting. On October 20, 1998, the City
Council concurred with the recommendation of the Planning Commission, however, Condition No.
6 contained an error in that the sewer is to be put through (not looped) from 14th to 16th Streets.
That correction has been made in the attached material.
009
01-0
CORRECTED CONDITIONS (No.6); FINDINGS, AND CONCLUSIONS IN SUPPORT OF
KEPLER SUBDIVISION PRELIMINARY APPROVAL:
Conditions:
1. The site shall be designed to provide optimum circulation in the area.
2. The unnamed interior street shall be identified, dedicated and improved to City
standards, prior to approval of the final plat.
3. The fire hydrant spacing shall be as required by the City Fire Department. Residences
shall be sprinklered.
4. Electric utility service to the subdivision shall be underground, and 10-foot utility
easements shall be dedicated along Fourteenth and Sixteenth Streets as required.
5. Prior to final plat approval, water service shall be extended to the lots as required by
the Public Works Department with an 8 inch main.
6. Sanitary sewer shall be extended to the new lots as required by the Public Works
Department from Sixteenth Street looped through to Fourteenth Street and shown on
the final plat.
7. Stormwater and street improvement plans shall be submitted for approval per the
City's Urban Services Standards and Guidelines and subdivision standards and made
prior to final plat approval.
8. Sidewalk shall be developed to the City's Urban Services Standards and Guidelines
along the frontage of the property abutting Fourteenth Street as an arterial.
9. Building setbacks shall be identified on the final plat and address numbers placed on
the lots, which will be provided by the Building Division.
10. The applicant shall place a statement on the plat and make it known to all subsequent
purchasers of subject lots that said lots are in the proximity of the William R. Fairchild
International Airport and that the Port of Port Angeles does not warrant that these
lots will always be outside the lowest noise contour currently established for
residential use.
Findings:
1. Chapter 16.08 of the Port Angeles Municipal Code (PAMC) sets forth local
requirements for the approval of subdivisions. RCW 58.17
2. The Revised Code of Washington RCW 58.17 contains the State's guidelines for the
uniform division ofland within the State of Washington. Section 58.17.110 requires
a city to inquire into the public use and interest proposed to be served by the
011
Findings and Conclusions
KEPLER Subdivision
November 3, J 998
Page 2
establishment of a subdivision. It shall determine if appropriate provisions are made
for, but not limited to, the public health, safety, and general welfare, for open spaces,
drainage ways, streets or roads, alleys, other public ways, transit stops, potable water
supplies, sanitary wastes, parks and recreation, playgrounds, schools and school
grounds, and shall consider all other relevant facts including sidewalks and other
planning features that assure safe walking conditions for students who only walk to
and from school and whether the public interest will be served by the subdivision. A
proposed subdivision shall not be approved unless the city can make written findings
that these provisions are made.
3. Section l6.08.0S0(B)(1) PAMC provides that the Planning Commission shall
examine the proposed plat, along with written recommendations of the City
Departments, and shall either approve or disapprove the submittal. A
recommendation thereon shall be forwarded to the City Council within a period of 90
days after a preliminary plat has been submitted to the City Planning Department. The
City Council shall either approve or disapprove the proposed preliminary plat at a
public meeting.
4. The Port Angeles Public Works, Light, Parks, and Fire Departments reviewed the
proposed short plat. Their comments have been incorporated in the Department's
recommendation.
S. Preliminary approval is based upon a drawing dated received August 21, 1998,
prepared for Mr. and Mrs; Tom Kepler by Polaris Engineering and Surveying.
6. Review of the proposal by the City's Fire, Public Works, and Planning Departments
resulted in a proposed condition that the preliminary plat be redesigned to eliminate
the cul-de-sac by providing through access to Sixteenth Street.
7. Redesign of the plat for through access to Sixteenth Street will result in an additional
lot (16) being created from the 4.4 acre parcel.
8. The subject property is identified as Low Density Residential (LDR) on the Port
Angeles Comprehensive Plan land use map.
9. The proposal has been reviewed with respect to the Comprehensive Plan. The
following Comprehensive Plan policies are found to be most relevant to the proposal:
Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal
B, Policy B.l, B.2, B.3, and B.4, Goal C; Transportation Element Goal A, Policy A.3,
A.6, and B.ll; Utilities and Public Services Element Policy C.2; Capital Facilities
Element Goal A, B, Policy B.1, B.2, B.3, BA, B.S, B.6, B.7, C.2, C.3, CA, and C.S.
10. The Comprehensive Plan requires concurrency for streets, water service, sanitary
sewer service and electrical service (Capital Facilities Element Policy A.9).
012
Findings and Conclusions
KEPLER Subdivision
November 3. 1998
Page 3
11. The City's Comprehensive Plan (Land Use Element Goal B Policy 3) states, "All
residential developments should be designed with the provisions of fire protection and
service vehicle access as key factors in street design and circulation pattern. For
efficient circulation, rights-of-way should be obtained and improvements made to
further the grid street pattern of the City. Cul-de-sacs may be permitted when
designed as an integral part of the major grid street pattern of the City." Preliminary
approval will be based upon the dedication of right-of-way to ensure compliance with
the policy.
12. The subject property is identified by the Port Angeles Zoning Map as Single Family
Residential (RS-9) which allows a density of up to 9 units per acre. The proposed
drawing indicates that each lot in the proposed subdivision will be at least 9,000
square feet in size.
13. The site is currently served by Fourteenth Street, the north one-half of which is
improved with twenty foot of asphalt and curbing.
14. There are no environmentally sensitive areas on the site. The site slopes west to
northeast. The site is not considered a frequently flooded area as it is not listed on the
Federal Emergency Management Act (FEMA) maps which denote those areas that
are in 100-year flood areas.
15. Transit service is available along ''N' Street east of the site and along "0" Street west
of the site.
16. Building permits are required for all structures on the completed sites. Alllocal
building and Fire Codes shall be complied with during construction.
17. A clearing and grading permit is required for initial site development which will
require that best construction management measures be observed to reduce dust and
other negative impacts of development to the surrounding area and rights-of-way.
18. The Port Angeles School District has been notified of the development to allow them
to plan for needed public school facilities and routes. School busses travel on both
"N' and Fourteenth Streets.
19. The City's Parks Department has responded that they are aware of the preliminary
proposal and do not believe the level of service for the area will be hampered as a
result of the development.
20. All utilities including potable water, sanitary waste, and refuse collection are available
in the area.
013
Findings and Conclusions
KEPLER Subdivision
November 3.1998
Page 4
21. The site will be serviced by the City's Police, Fire, and Public Works Departments.
22. The City's State Environmental Policy Act (SEPA) Official issued a Determination
of Nonsignificance (DNS #811) on September 15, 1998, therefore satisfying the
City's responsibility under the Act.
23. Fourteenth Street is designated as an arterial on the City's Comprehensive Plan
Circulation Map.
24. Minimal sidewalks exist on Fourteenth Street immediately west of the property, one
lot deep, to the Pacific Vista cui de sac. The only other sidewalks in the area exist
west of the subject property east of "N" Street between Fourteenth and Fifteenth
Streets at the West View Subdivision, which was approved in 1996.
25. A well defined pathway exists on the proposed property which is identifiable on aerial
photography which indicates the route is frequently used as a north/south access.
26. The Port of Port Angeles operation of the Fairchild International Airport is located
in the area south of the site. The Port staff has been notified of the proposed
subdivision proposal and it is expected that those who purchase properties in the final
subdivision will be aware of the existing on-going airport operation.
Conclusions:
A. As conditioned, the proposed short plat is consistent with the Port Angeles
Comprehensive Plan and Zoning Code.
B. As conditioned, the proposal is consistent with the Port Angeles Subdivision
Ordinance, Chapter 16.08 PAMC, and the Washington State Subdivision Act,
Chapter 58.17RCW.
C. As conditioned, appropriate provisions have been made for the public health, safety
and general welfare"and for such open spaces, drainage ways, streets or roads, alleys,
other public ways, transit stops, potable water supplies, sanitary wastes, parks and
recreation, playgrounds,. schools and school grounds, sidewalks and other planning
features that assure safe walking conditions for students who only walk to and from
school.
D. As conditioned, the public interest is served in the platting of this subdivision as
articulated in the City's C()mprehensive Plan, Subdivision, and Zoning Ordinances.
The subdivision provides for development of new homes within the City of Port
Angeles consistent with the Growth Management Act.
014
Findings and Conclusions
KEPLER Subdivision
November 3. 1998
Page 5
Adopted by the Port Angeles City Council at its meeting of November 3,1998.
Gary Braun, Mayor
Becky 1. Upton, City Clerk
015
016
DATE:
To:
FROM:
SUBJECT:
G'8
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
November 3, 1998
MAYOR BRAUN AND CITY COUNCIL
Tanya O'Neill, Information Services Manager
Novell Master Licensing Agreement with Washington Dept. of Information Services
(DIS)
SUMMARY: At its meeting of July 7, 1998, the City Council authorized the Information Services
Manager to sign an Agreement with DIS to purchase Microsoft software products utilizing the State
purchasing contract. This is a similar contract which would enable the City to purchase Novell
products from the State contract agreement.
RECOMMENDATION: Staff recommends Council authorize the Information Services Manager
to sign the Agreement with the Washington Department of Information Services for the
purchase of Novell products.
ISSUE: Should the City enter into a Novell Master Licensing Agreement with Washington
Department of Information Services?
BACKGROUND I ANALYSIS: Novell Netware is the operating system software that is used for the
City's eight networks. In the past, the City had an agreement with Novell for the purchase of
software. The agreement with Novell has since expired. The City can enter into this agreement with
DIS at no cost and purchase software at State prices.
017
018
DATE:
To:
FROM:
SUBJECT:
H
~ORTA.NGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
November 3, 1998
MAYOR BRAUN AND CITY COUNCIL
Kay Godbey, Finance Director
Resolution authorizing contract with the State of Washington for the financing of
the fire pumper.
Summary: At the October 20 meeting, City Council authorized the purchase of a new fire
pumper. It was recommended that the fire pumper be financed through the State's local option
capital asset lending (LOCAL) program. The attached resolution authorizes the Finance
Director to enter into a contract with the State Treasurer's Office for the purpose of financing the
fire truck. The term ofthe loan is ten years, and the approximate interest rate is 4.51 %. The
estimated annual debt service cost is $32,000.
Recommendation: It is recommended that City Council adopt a resolution authorizing
the Finance Director to enter into a financing contract with the State Treasurers Office for
the ac uisition of the fire urn er.
Is..s.u.e..:. Should City Council authorize the Finance Director to enter into a financing contract with
the State Treasurers Office for the acquisition of the fire pumper?
Background / Analysis: In July 1998, the State Treasurer's Office announced a new equipment
financing option for Washington local governments. The program provides a simple, low cost option
for financing local government equipment purchases. The State combines the equipment borrowing
needs of state agencies, cities, towns, special purpose districts, fire districts and counties into bi-
monthly financing packages. The State spreads the fixed costs of debt issuance across a greater
number of participants, thereby reducing individual costs. The City will also receive lower interest
rates because of the state's credit rating.
The interest earned on the proceeds of the loan will always exceed the tax-exempt interest paid on
the debt by approximately 100 basis points (1.0%). Therefore, it is to the City's advantage to finance
the fire truck as opposed to paying for the equipment from General Fund reserves. The purchase
price of the truck is $287,908. After applying discounts and reserves that have accumulated in the
Equipment Services Fund, the estimated amount that will be borrowed is $230,000. Total interest
costs will amount to approximately $70,740 over the ten year term ofthe loan.
019
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port
Angeles, Washington, authorizing the acquisition of
equipment, a financing contract, and related documen-
tation for said equipment.
WHEREAS, it is deemed necessary and advisable that the City of Port Angeles acquire
the equipment and/or personal property identified in the attached Exhibit "A" ("Property"); and
WHEREAS, the City has undertaken or will undertake to acquire the Property in
accordance with all applicable purchasing statutes and regulations; and
WHEREAS, the City has executed a Notice of Intent to the Office of State Treasurer, in
the form attached hereto as Exhibit "B", for the financing ofthe Property under the provisions
ofCh 39.94 RCW; and
WHEREAS, the City desires to enter into a Local Government Financing Contract with
the office of the State Treasurer, in the form attached hereto as Exhibit "C", as the method of
payment for the Property.
NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes the
acquisition of the Property, and hereby empowers the City's Finance Director, Katherine K.
Godbey, (the "Authorized Representative") to execute the Local Government Financing Contract
for the Property; and
BE IT FURTHER RESOLVED, that the Authorized Representative is hereby also
authorized to execute and deliver to the Office of State Treasurer all other documentation in
connection with the financing ofthe Property, including but not limited to an agreement relating
to initial and ongoing disclosure in connection with the offering of securities related to the Local
Government Financing Contract.
020
ADOPTED by the City Council of the City of Port Angeles, at a regular meeting thereof
I held this day of
II
I ATTEST:
I
I
I Becky J. Upton, City Clerk
I
I APPROVED AS TO FORM:
I
I
I' Craig D. Knutson, City Attorney
I
i
I
I
I
I
,1998.
Gary Braun, Mayor
I
II
11
il
I
,
.1
j
:1
!!
I
I
I
0.21
OCT-28-1998 WED 03:00 PM WA ST TREASUER DEBt MGNT
FP~ NO. 3609029045
P. 17
Exhi bit A
EXHIBIT A-2 No.
FINANCING CONTRACT
EQUIPMENT CERTIFICATE
Name.: of Local Agency:
AJdl'ess:
City of Port Angeles
Box 1150
Port Angeles, WA 98362
The undersigned, [Nam~(itle] Kather i ne Godbey. F i lJance Di '('Pr:tor does hereby certify,
tb~t he/she isan AuthorizcU Agency representative of the City of Port Anqe 1 es (the "Local
Ag4.'ncy") purS\W1ll0 the terms oflhe Finiln::in~ Conltact betWeen the Local Agency and the: S1l1tc Treasurer, dated
November 3, 1998 .
Th~ undersigned. confirms that the Persona.( Property described below has been dciivcrcd to aud n.-ccivcd
by the Local Agency. All installation or other work neecssary prior to the use thereo1 has been completed. The
Personal Prop~'Ily h:ls been cx!lmined :mdloT t~sted and is in good operating order and condition and is in all re-
spcclll satisfactory to the Local Ag~'J1cy and complies with all tcnns of the Masler Contract and the Financing
ContIilct.
Not'/dtbstaniling the foregoing, the undcrr.igned does not waive or limit, by execution of this c:"'t'lificate,
nny claim against the vendor or any other seller, installer, contractor or other provider of property or st."t\iices related
to the purchase, shipment, delivery, installiltion or maintCJ1a.nce of the Persollal Property.
The LOCQl Agency funher cont:nns tbat the Personal Property will be used to fulfill an essential function
which the Local A~e\ley has the authority to provide in the Slate of Washington.
* . * * ~ . . . . . * . . . . .
l'crsonal Property Information
Description: Fir e Pumper
Serial No.:
State Tag :'0.:
Acquillitlon PerS(lnal Property
Location:
Payment Amount:
Oi~burse to:
Method DC
Payment:
Pierrp M;lnIJfrlrtrlrin~
Box 2017
WI 54913-2017
$287,908
~aml! of Vendor:
Address:
Appleton,
Check
Attached hereto arc:
1. ^ vcndor's invoice for the Personal Property approved by the Local As~ncy.
2. An j neumbcnc)' ceriifiC3tC vedf'ying the authority of the Authorized A&ency Rt'Pl'esentarivc to sign this
Cectificntc.
3. Certificate of Lnsurallce, demonstrating liability insuJ'iU1cc coverage and staling that insuranc: wiUbe renewed
:mnu~lly automatically, unless said office notifies the S1ate Tr\!asurer of any disconliouation of cover:lge.
You are hereby requesled to make a disbursement Il.i indicated abovc.
Date;
Authori7..ed Agency Representative
November 3, 1998
Coullter.signed and
Approved for Paynlont:
Desj~ted State Treasurer Representative
Date:
14
nil Io./ji 2 2
Exhi bit B
Notice of Intent and Application Form
State of Washington LOCAL Program
(Local Option Capital Asset Lending)
[Xl This is a Notice of Intent to Purchase.
o Pre-Qualification.
Local Government Information
Legal Name:
Contact Person:
Address:
Phone No:
Citv of Port Anqeles MCAGNo.:
Kay Godbey Title: Finance Director
Box 1150, Port Angeles, WA 98362
(360) 417 -4601Fax No.: (360) 417-4609 E-mail: F i nance@ol voen. com
Would you prefer to receive fmancing documents (check one):
o Hard copy by U.S. mail 0 MS Word 6.0 by e-mail ~3.5..disk-Word6.0byU.S.mail
PropertylEquipment
PropertylEquipment Description: Fire Pumper
Quantity: 1 Cost: $287.908 Amount to Finance: $230.000
Finance Term: Useful Life: 24 Expected Acceptance Date: May 1999
Purpose of Equipment (Please be soecific and include dept. of use): Will replace 1974 Pumper in the Fire Dept.
Equipment has already been acquired. Equipment cost was paid with 0 interfund loan Ogeneral funds and will be
reimbursed from program proceeds. 0 Yes 0 No
If yes, include a copy of the local'government's reimbursement resolution with the financing documents.
Security Pledge
[KJ General obligation oflocal government. [J Voted Levy. 0 Not Voted.
o Revenue pledge of an established enterprise system. Local government must include its most recent revenue
bond resolution and the official statement if one is available.
Other Information
Approximate Population:
(not required for cities and counties).
If any of the following apply, please orovide a comolete discussion on a seoarate Oa2e:
Does the local government use registered warrants, interfund loans or other cash flow borrowing? 0 Yes 0 No
Is the local government a party to significant litigation? 0 Yes 0 No
Please check the box that applies:
Requested Credit Form is provided: 0 by disk (Word 6.0) 0 bye-mail (Word 6.0) 0 hard copy.
We are not required to submit the Credit Form because the Cit v has an A2 rat i nq from Moody I s on its
Does local government have a Bond Rating? DYes Bond Rating(s): A2 ONo General Obligation Bonds
Submitted by: Katherine Godbey
Title:
Finance Director
Signature:
Date:
November 3, 1998
023
.'.i';jf.. ;h~"<:':.'..~<',~:, .,',
OCT-28-189S WED 02:59 PN WA ST TREASUER DEBT MGMT
FAX NO, 3609029045
p, 15
EXWBIT C
FOR'\I OF FINANCING CON'fRACf
PERSONALPROPERTY-LOCALAGKNCY
State Transattion No.
PJtRSONAL PROPERTY
It'lNA~CING CONTRACT
1bis Agreement is between cite govcmmcnlal organization identiiied in Exhibil ,to, a::tacbed hereto, (the "Loca; Agency")
llnd the Offi~e of the State Tr~llSUrcr (the "Stille Treasurer") under authority g!3nted by Rcs:)iulicn No. 879 of the Stlltc Finance
CommIttee of the Sl!ttc of Washington,
\VHEREAS. Oaplcr 39.94 RCW, as $mended, (the "Act") ~uthorizcs the S~ale Treasurer to enter into financing controKlts
to proviue lower costs to Lucal Agencies (as defined herein) for equipment acquu,ition: and
WllEREAS, Ihe State Trcasun,'r r.a.'l negotiated the terms of a MMt~r finllncing Contra.ct, dated as of SeptemJx.r i, I !)l)8
(the "Mll~r Contract") with Washinglon r'in:mcc 0fJiC4'1'S Allsoc:iadon, as lessor ("WFDA"). pursuant to which financing will be
made ava~lablcCor the aCquiliition of property by Lo~1 Agencies over a period of time undcnemu .s~t for.h therein; and
WHEREAS. the Lotal Agency delSirc:s to pa1'llcip:Jte m :bc Mi1l:ter Contract for lile acquisition of certllin items of pr:Jpcrty;
IT IS 'l'HERliFORE AGREED AS FOLLOWS:
Scctii>u 7 throllghSection 24 oCthls agrcc:mcnt ate auaehed hcreto as cxh;bit D and ir.corpomtcd by Ihis reference h~ejn.
Exhibit D n.lso is on file in the office of the Stare Trc<lsurer and. 3ccordingly, may be dc:tt'lchcd from this ,1veell1Cnt for convenience
ohhc pmica.
Section \. Dc:fin~ TemlS, tJnlC:S6 ()therwisc defined In the recitals 10 'his agreement, cllpita!i~d lerrns used in ~hill
flgrcement h~wc the meonings iivcn such terms in the Muslct Contract.
Section 2. J...t:;Jn- }lufcha,;e: '^'C:Su;!rilion or €Q\lipcu:m, Th! Local Agency has deEvered a Notice or Intent tu
Lcasc!Purcltas.: III the form or I!lChlbit A. t attached hereto, In ordr.'I' to evidence it~ accepmncc of tho Equipment, the Locll! Agency
(has r,;~ecutoo and cc1ivl."!Cd herewith,) (cxpedS to execute and dcliver within 60 cays] as J::~'libit A-2. an "Equipment Certificnc."
Attache'" hereto (and ineorpLl~:ed herein) as Exhibit B is a copy of the "Certificate: DcsignatIns Authori?ed Local ASCtlcy
Representatives" for the Locit! Agency. Said CcrtificlIlC is currently in for-e and hllS toot bCCIllUTlcndcd or sU~I'sedcd, and ~ne si!J!lll-
tures shown th~rein :lI'e true :Lnd correct copies of the sign3turcs of the persons who hold the tines shov,n opposite thcir nllmes. The
signature of ilIIY one ci ~he indi\iduais sh"wfI on said Cenificll.le is sufficient to bind the Local Agency under this agreement and.
with te$l)8Ct to lIny of 'he undcrt:1kin~s CO"ltempllltcd herein.
Section 3. ~CI'!Q>' RenT PIUll SQpplemcnh'Jl Rent Tbe paymCl1ls for ^gency Rent are set fOM in Exhibit C to lhis agree-
ment. l;pon c:xecution ()f thi1 Fin:meing Contl'llCt by tbe Stllte Treasurer, e. copy of Exhibit C ;;NtH be forwarded to the L~l
Ailene}". Th~ Alency Re!\t 3Ct form in Exhibit C 3hall be ba'lec on the pTincil'l3t amcunt rc:qu~~tcd to be financed by 5\Jch l.oc:ll
Agency in Exhibit A-1. From and ll.fter the dat~ oflbis agreement, th<: Loc~1 Agency 101m make each payment of AJ;\.'l1c)' Ren: 011 the
n:spl'l:tive Agency Rent P~)..ment D:lte to thl: S~[C T!Cl1SUrcr for deposit in a ClIpital Lease Program Account (#739). 111c Local
Agency hereby ilCknowledges tcecipt of:l. eonfo:med copy oftl1e Master Cor,lraCt.
Section 4. prepllyment. Upon at h:ast 60 days prior nolicc to the State Trc;:Jsul'er, the Lol;',sl Agency may prepay Agcney
Rcr.t and/ol' Agenc)' Supplemental Rent to the State Trc-MlIrer on llnY cllte in an amounT sufficient to defeasc the obliglltioll a1 the ;1'1-
lere~t !'(\!CS applicubh: at the time ufprellClYnlcnL Any prepayment of Agl:ncy Rent :md/or Agllnc)' Supplementnl Rent Shlllll'lOl dis-
charge or ch:fcase the Local AGencY'$ oblig:1tions Ilnder this Finllnc;ng Contract, except to the extmt of tho dollar amounl paid to the
St::.tc Tf!:..surcr.
Section S. ~:I1 Prllpul'I>.. The State Treasurer hereby SUbJCClSes 10 the LClalI Ageney, and the Local Agency hereby
!;ublcascs from the State TrCtlSur<:r. the J'eTSonal Properly in accordilRcc wim the provisions of chis FinuncinB Contracl, 10 w;e for ils
I:1wful public pLl~'poSCS for th~ tenn hereof. Upon a;ceptllJlcc cflhe Personal Pruperty hereur,dcr by lite Loe31. Agency and pa)'ment
for 5udl PerSOI:ai Propcrty J'lllrsUlln~ to Seetion 2.2 of the M~tcr Contr:1et, all righl$ as liub!csscc 'Atilh respect to lhe Pel'sonal Prop-
erty granted to lhe: Lo~l Agency by Lbe S~te Trcasu!'CT under this Financing Cor.tract shall v,",'St in the Local Agency, without any
further action on Ihe part of t.'lc Slate netlJurcr. The Loea.! Agency shall 1'lQt ::assign or subJe;llie :be use or yossession of tiny items of
Pcr~llnlll Propllrty or as.,ign !lny orits righls under t1Jis Financing Contract 10 IIny thIrd party.
Section (1. I~un, Tne tl."tTT'I of this Financing Cuntract will CQmmence as of the dal: hereof and con~buD through Ihe tinal
Agcnl."y Rent F~)'mcnt Dme, o.s shown on Exhibit C, unless carlir.'l" tcrmjnat~ 15 expn.:.;sly pro\'idt:d for in mis financing Contract.
STATE TRriASUH.ER
STATE 01' W AS Hl'!'lOTON
3.S Local Agency
Oy__
D\:sl~nllted State TrcllSVn:r Re!3relienrotive
Dy
Tille
Dnto
1)atc
13
'Iltll u).l.~1
024
L I.
~ORTAN ELES
WAS H I N G TON, U. $. A.
CI T Y C 0 U N elL M E M 0
DATE:
November 3, 1998
To:
MAYOR BRAUN AND CITY COUNCIL
FROM:
Kay Godbey, Finance Director
SUBJECT:
Water and Wastewater Bond Bids
Summary: On the morning of November 3, the water and wastewater bonds will be marketed
competitively. A competitive public sale awards the bonds to the underwriting firm presenting the
lowest possible coupon, or interest rate, and the savings can be significant. As an example, the Fire
Station bond was marketed competitively, and the savings between the high and low bid amounted
to over $200,000. Competitive bids will be brought before the Council on November 3 for approval.
Moody's Investors Service assigned an A3 rating to the City's Water and Wastewater Revenue
Bonds, an upgrade from the Baal rating assigned in 1994. The A3 rating will positively impact the
bid results. The credit report is attached for your information.
Recommendation: Staff recommends that City Council award the sale of the water and
wastewater refunding bonds to the lowest bidder.
Is.s.ue..:. Should City Council award the sale of the Water and Wastewater Refunding Bonds to the
lowest bidder?
Background I Analysis: On September 15, the City Council approved an ordinance authorizing
the sale of water and wastewater refunding bonds. In 1994, the City issued water and wastewater
bonds in the amount of $1 o million for the purpose of funding the wastewater treatment plant,
compost facility, outfall reconstruction, and other water and wastewater projects. The City can now
achieve a debt service savings by selling new bonds at lower interest rates and using the proceeds
to defease the higher coupon debt.
The average coupon, or interest rate, in today's market is approximately 5.05%, as compared to the
current average coupon of 6.68%. The lower coupon rate will result in an estimated annual debt
service savings of $40,000 to the water and wastewater fund. The estimated present value savings
of this refinancing amounts to $615,000 over the life ofthe bonds. The 1998 bonds are amortized
over a twenty-five year term.
025
1---
The sale ofthe bonds have been delayed for several reasons. As a result ofthe improved financial
condition of the water and wastewater utility, staff decided to pursue a credit rating from.Moody's
Investors Service. Moody's assigned the utility an A3 rating, which is an upgrade from the 1994
rating of Baal. This rating will positively influence the bidding process.
The sale of the bonds were also delayed due to market conditions. The bond proceeds are placed
in an escrow account and are invested in United States Treasuries. Rates on United States Treasuries
reached historica110ws in early October, meaning that the City would realize less savings on the
refunding. Staff postponed the sale of the bonds further to see if there would be a change in the
market. The rates on U.S. Treasuries have improved slightly and the City can still realize a $40,000
annual savings in interest costs to the utility.
026
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Port Angeles,
Washington, accepting a bid for the sale of its Water and
Wastewater Utility Revenue Refunding Bonds, 1998; fixing the
date, maturity schedule, interest rates and other terms of such
bonds; authorizing the provision of municipal bond insurance
with respect to such bonds, ratifying and confirming a plan of
refunding certain outstanding water and wastewater utility
revenue bonds of the City; and providing for ongoing disclosure,
all as provided by Ordinance No. 3000 of the City.
WHEREAS, by Ordinance No. 3000, passed on September 15, 1998 (the "Bond
Ordinance"), the City of Port Angeles, Washington (the "City") has authorized issuance of its
Water and Wastewater Utility Revenue Refunding Bonds, 1998, in the aggregate principal
amount of not to exceed $9,600,000 (the "Bonds"), to refund the City's outstanding 1994 Bonds
maturing on and after November 1, 2005 (the "Refunded Bonds"); and
WHEREAS, the Bond Ordinance provides that the Bonds shall be sold by public sale and
that the City Council of the City (the';Council") shall by resolution accept a bid and establish
certain terms of the Bonds on the date of such public s~i1e; and
WHEREAS, the City has distributed a preliminary official statement and notice of sale
with respect to the Bonds (the "Notice") and has conducted the public sale in accordance
therewith; and
WHEREAS, the Council wishes to accept the bid for the Bonds that it has received from
NationsBanc Montgomery Securities (the "Purchaser") and to establish certain terms of the Bonds
consistent with such bid, as provided herein; and
WHEREAS, the exact principal amount of the Bonds cannot be determined until the
prices of the Acquired Obligations required to defease the Refunded Bonds are established; and
WHEREAS, in accordance with the Bond Ordinance, the Council wishes to (i) ratifY and
confirm the final plan of refunding the Refunded Bonds from proceeds of the Bonds, as set forth
herein, (ii) establish provisions for ongoing disclosure, and (iii) provide for the purchase of
Qualified Insurance with respect to the Bonds under terms and conditions set forth herein and in
the commitment of the Bond Insurer approved herein, all as authorized by the Bond Ordinance;
';,:;~
Section 3. Execution and Delivery of the Bonds. The proper officials of the City are
hereby authorized and directed.to do"all things necessary or proper for the printing and execution
of the Bonds and their delivery to the Purchaser in accordance with the terms of the Bond
Ordinance and this resolution.
Section 4.
Refunding and Redemption of Refunded Bonds.
A. Plan of Refunding and Call for Redemption. As provided in the Bond
Ordinance, proceeds of the Bonds shall be deposited in the Refunding Account and used, together
with other funds of the City, if necessary, to purchase certain the Acquired Obligations, bearing
such interest and maturing as to principal and interest in such amounts and at suchtimes which,
together with any necessary beginning cash balance, will provide for the payment of:
(a) The interest on the Refunded Bonds due and payable on and prior
to November 1, 2004; and
(b) The redemption price (10 1% of the principal amount) payable on
November 1, 2004 of the Refunded ,Bonds.
The plan of refunding set forth in the Bond Ordinance, is hereby ratified and confirmed.
The selection of Norwest Bank;;Minnesota, N.A. as Escrow Agent is hereby ratified and
confirmed.
The City hereby irrevocably deffi~~e~and caIi~'for redemption on November 1, 2004, the
Refunded Bonds, in accordance with the provisions of Ordinance No. 2843 authorizing the
redemption and retirement of the Refunded Bonds prior to their fixed maturities.
The City hereby irrevocably sets aside sufficient funds through the purchase of Acquired
Obligations and an initial cash deposit to make the payments, as specified in subparagraphs (a)
and (b) above.
Said defeasance and call for redemption of the Refunded Bonds shall be irrevocable after
the final establishment of the ,escrow account and delivery of the Acquired Obligations and 'the
requisite cash deposit, if any, to the Escrow Agent, except as provided in the Bond Ordinance
relating to the substitution of securities. The Finance ('director is authorized . and requested to
provide whatever assistance is necessary to accomplish stich defeasance.
The Escrow Agent is hereby authorized and directed to notify the fiscal agency of the
State of Washington to give notice of the redemption of the Refunded Bonds in accordance with
the applicable provisions of Ordinance No; 2843. The Finance Director is authorized and
requested to provide whatever assistance is necessary to accomplish such redemption and the
giving of notice therefor. The costs of publication of such notice shall be an expense of the City.
,.,,"/<
-3-
deposit in t~!-\Reserve AccOl~nt,;"~s of the last valuation, and, if not
presented in 'the audited financial statements, a statement of the revenues
pledged to payment of Bonds in each such Fiscal Year;
11. Official statement or other disclosure, if any, prepared in connection with
the issuance of additional debt of the System, whether or not it is on parity
with the Bonds, within 30 days after the sale thereof;
111. Notice of any draw upon or deficiency due to market fluctuation in the
amount, if any, on deposit in the Reserve Account;
IV. Notice of the redemption, other than mandatory sinking fund redemption,
of any of the Bonds, or of any advance refunding of the Bonds, including
the principal amount, maturities and CUSIP numbers thereof;
v. Simultaneously with the delivery of the annual audited financial statements:
a. The number of System users as of the end of the Fiscal Year;
b. Notification of the withdrawal of any System user comprising 5%
or more of System sales measured in terms of revenue dollars since
the last reporting date;
c. Any significant plant retirements or expansIons planned or
undertak~g,,~ince the Jas~ reporting date;
d. Maximum and average daily usage for the Fiscal Year;
e. Updated capital plans for expansion and improvement projects; and
f Results of annual engineering inspections of the System, if any,
occurring at the end of the Fiscal Year; and
VI. Such additional information as the Bond Insurer may reasonably request
from time to time.
B. Notice of any redemption of Bonds shall either (i) explicitly state that the proposed
redemption is conditioned on there being. on deposit in the applicable fund or
account on the redemption date sufficient money to pay the full redemption price
of the Bonds to be redeemed or (ii) be sent only if sufficient money to pay the full
redemption price of the Bonds to be redeemed is on deposit in the applicable fund
or account.
C. In determining whether a payment on the Bonds has been made, no effect shall
given to payments made under the Bond Insurance Policy.
-5-
l_
Registrar shilUimmediately notify.!be Bond Insurer and State Street Bank
and Trust Company, N.A, New York, New York or its successor as the
Bond Insurer's Fiscal Agent (the "Fiscal Agent") of the amount of such
deficiency. If, by said interest payment date, the City has not provided the
amount of such deficiency, the Bond Registrar shall simultaneously make
available to the Bond Insurer and to the Fiscal Agent the registration books
for the Bonds maintained by the Bond Registrar. In addition:
a. The Bond Registrar shall provide the Bond Insurer with a list of the
Bondholders entitled to. receive principal or interest payments from
the Bond Insurer under the terms of the Bond Insurance Policy and
shall make arrangements for the Bond Insurer and its Fiscal Agent
(1) to mail checks or drafts to Bondholders entitled to receive full
or partial interesLpayments from the Bond Insurer and (2) to pay
principal of the Bonds surrendered to the Fiscal Agent by the
Bondholders entitled to receive full or partial principal payments
from the Bond Insurer; and
b. The Bond Registrar shall, at the time it makes the registration
books available to the Bond Insurer pursuant to subparagraph (a)
above, notify Bondholders entitled to receive the payment of
principal of or interest on the Bonds from the Bond Insurer (1) as
to the fact of such entitlement, (2) that the Bond Insurer will remit
to them all or part of the interest payments coming due subject to
the term~:gf!he Bond'!B~urance Policy, (3) that, except as provided
in paragrftph (ii) below, in the event that any Bondholder is entitled
to receive full payment of principal from the Bond Insurer, such
Bondholder must tender his Bond with the instrument of transfer in
the form provided on the Bond executed in the name of the Bond
Insurer, and (4) that, except as provided in paragraph (ii) below, in
the event that such Bondholder is entitled to receive partial
payment of principal from the Bond Insurer, such Bondholder must
tender his Bond for payment first to the Bond Registrar, which shall
note on such Bond the portion of principal p~~';by the Bond
Registrar, and then, with an acceptable form"'of assignment
executed in the name of the Bond Insurer, to the Fiscal Agent,
which will then pay the unpaid portion of principal to the
Bondholder subject to the terms of the Bond Insurance Policy.
11. In the event that the Bond Registrar has notice that any payment of
principal of or interest on a Bond has been recovered from a Bondholder
pursuant to the United States Bankruptcy 'Code by a trustee in bankruptcy
in accordance with the final, nonappealable order of a court . having
competent jurisdiction, the Bond Registrar shall, at the time it provides
notice to the Bond Insurer, notify all Bondholders that in the event that any
-7-
State Street Bank and Trust Company, N.A.
61 Broadway
New York, New York 10006
Attention: Corporate Trust Department
Section 7. Undertaking for Ongoing Disclosure. This Section 7 constitutes the City's
written undertakiIlg for the benefit of the owners and Beneficial Owners of the Bonds .as required
by Section (b)(5) of the Rule.
A. Financial Statements/Operating Data. The City agrees to provide or cause
to be provided to each NRMSIR and to the SID,. if any, in each case as designated by the
Commission in accordance with the Rule, the following annual financial information and operating
data for the prior fiscal year (commencing in 1999 for the.fiscal year ended December 31, 1998):
(a) Annual financial statements, which statements mayor may not be
audited, showing end fund balance for the country's general fund prepared
in accordance with the Budget Accounting and Reporting System
prescribed by the Washington State Auditor pursuant to RCW 43.09.200
(or any successoLstatute) and generally of the type included in the official
statement for the Bonds under the headings "Statement of Revenues,
Expenditures and Changes in Retained Earnings" and "Comparative
Balance Sheet";
(b) The principal amount of Parity Bonds and debt service coverage for
Parity Bonds;
(c) Water and.wastewater rates; and
;~,;:I.'. ,'t: ':- ..,,' >.:,,,:
(d) Number of water and wastewater customers of the System.
Items (b) - (d) shall be required only to the extent that such information is not included in
the annual financial statements provided pursuant to (a).
Such annual information and operating data described above shall be provided on or
before seven months after the end of the City's fiscal year. The City's fiscal year currently ends on
December 31. The City may adjust. such fiscal year by providing written notice of the change of
fiscal year to each then existingNRMSIR and the SID, if any. In lieu of providing such annual
financial information and operating data, the City may cross-reference to other documents
provided to the NRMSIR, the SID oLto the Commission and, if such document isa final official
statement within the meaning of the Rule, available from the MSRB.
If not provided as part of the annual financial information discussed above, the City shall
provide the City's audited annual financial statement prepared in accordance with the Budget
Accounting and Reporting System prescribed by the Washington State :Auditor pursuant to RCW
43.09.200 (or any successor statute) when and if available to each then existing NRMSIR and the
SID, if any.
-9-
report, and shall include,. as applical?Je, a narrative explan,a~ion of the reason for the amendment or
waiver and its impact on thetype (or in the case of a change of accounting principles, on the
presentation) of financial information or operating data being presented by the City. In addition, if
the amendment relates to the accounting' principles to be followed in preparing financial
statements, (i) notice of such change shal~ be given in the same manner as for a material event
under subsection B,.and (ii) the annual report for the year in which the change is made should
present a comparison (in narrative form and also, if feasible, in quantitative form) between the
financial statements as prepared on the basis of the new accounting principles and those prepared
on the basis of the former accounting principles.
E. Bond Owner's Remedies Under This Section. The right of any Bond
Owner or Beneficial Owner of Bonds to.enforce the provisions of this section shall be limited to a
right to obtain specific enforcement of the City's obligations hereunper, and any failure by the City
to comply with the provisions of this undertaking shall not. be an event of default with respect to
the Bonds hereunder. For purposes of this section, "Beneficial Owner" means any person who
has the power, directly or indirectly, to vote or consent with respect to, or to dispose of
ownership of, any Bonds, including persons holding Bonds through nominees or depositories.
Section. 8. Ratification of Past Acts and Authorization of Future Acts. All actions and
proceedings heretofore taken by the officers, agents, attorneys and employees of the City in
connection with the issuance of the Bonds are hereby ratified, approved and confirmed. The
Council further authorizes and directs all proper officers, agents, attorneys and employees of the
City to carry out or cause to be carried out all Bonds of the City under the Bond Ordinance and
this resolution and to perform such other acts as they shall consider necessary or advisable in
connection with the printing, execution1apd delivery of the Bonds.
)":''-.:':,'' 'oj
Section 9. Severability. If anyone or more of the covenants and agreements provided
in this resolution to be performed on the part of the City shall be declared by any court of
competent jurisdiction to be contrary to law, then such covenant or covenants, agreement or
agreements, shall be null and void and shall be deemed separable from the remaining covenants
and agreements in this resolution and shall in no way affect the validity of the other provisions of
this resolution or of any Bonds.
-11-
CERTIFICATE OF CITY CLERK
I DO HEREBY CERTIFY that I am the duly chosen, qualified and acting Clerk of the
City of Port Angeles, Washington (the "City"), and keeper of the records of the City Council; and
I HEREBY CERTIFY:
1. That the attached resolution is a true and correct copy of Resolution No.
of the City Council (the "Resolution"), as adopted at a regular meeting of the City Council
held on the 3rd day of November, 1998 and duly recorded in my office.
2. That said meeting was duly convened and held in all respects in accordance
with law, and to the extent required by law, due and proper notice of such meeting was given;
that a quorum was present throughout the meeting and a legally sufficient number of members of
the City Council voted in the proper manner for the passage of the Resolution; that all other
requirements and proceedings incident to the proper passage of the Resolution have been duly
fulfilled, carried out and otherwise observed, and that I am authorized to execute this certificate.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the
City this _ day of November, 1998.
City Clerk
(SEAL)
~~~ ~IIGotIrJs Investors Service
Municipal Credit Research "
New Issue Report
Published 10/08/98
Port Angeles (City of) W A
Contacts
William Nelli
Nicole Johnson
212-553-1439
212-553-4573
Moody's Rating
Issue
Rating
Water and Wastewater Utility Revenue Refunding Bonds, 1998
Sale Amount $9,315,000.00
Expected Sale Date 10/20/98
Rating Description Water and Wastewater Revenue
A3
MOODY'S ASSIGNS A3 RATING TO WATER & WASTEWATER REVENUE BONDS OF
PORT ANGELES, WA
Approximately $9.3 Million of Debt Securities Affected
Opinion
Moody's Investors Service has assigned a rating of A3 to the $9,315,000 Water and
Wastewater Utility Revenue Refunding Bonds, 1998, of the City of Port Angeles,
Washington. This rating incorporates Moody's expectation of continued rate increases
providing satisfactory debt service coverage going forward. Other factors include a
residential service area and declining debt service in anticipation of additional borrowing.
The current bonds have a parity claim on revenues with the remaining Series 1994 bonds
and a state revolving fund loan through the Department of Ecology.
WELL-MANAGED FINANCIAL OPERATIONS WITH SATISFACTORY DEBT SERVICE
COVERAGE
Moody's expects planned rate increases to continue a trend of satisfactory financial
operations. City management has instituted annual rate increases since 1994 to fund
various system improvements, and plans to continue with annual adjustments going
forward in order to address its five-year capital improvement program. Even with these
rate adjustments, system charges remain highly competitive with those of comparable
cities. Net revenues provided a satisfactory 2.1 times coverage of annual senior lien debt
service in 1997, and 1.7 times maximum debt service. After a drop to an estimated 1.7
times annual debt service in 1998 (or an estimated 1.95 times including a $225,000
transfer from the Rate Fund) projected coverage levels improve as customer usage fees
increase. System revenues also support various Public Works Trust Fund loans that have
a subordinate lien on net revenues. Moody's notes that debt service on all the system's
debt is adequately supported by system revenues. For planning purposes, city
027
<._:.....o,.~__...:~...:.:.J.~~~.~..:.:;..-~.:..-.'"
management conservatively includes rate increases in its forecasts, but assumes no
growth in customer accounts. '
The system is serving as a beta tester for its utility billing and financial software vendor,
and expects to have a final Year-2000-compliant product installed by next year.
DIVERSE, PRIMARILY RESIDENTIAL SERVICE AREA; PROPOSED ANNEXATION
The city owns and operates the water supply and distribution system and a wastewater
collection and treatment system which serves the city and adjacent unincorporated areas.
The customer base is primarily residential: residential customers represent approximately
seven-eighths of both water and wastewater accounts. The top ten customers constituted
12% and 8% of total water and wastewater revenues, respectively. The city's economy is
heavily influenced by the forest products industry as K-Ply and Daishowa America Co.
Ltd. are among the largest employers and system users. Growth in the city has remained
relatively flat, partially reflecting the its.'ocation between Olympic National Park and puget
Sound. The city is pursuing plans to annex developing areas to the east, increasing its
population by 1,500 to 2,000. The water system currently services the proposed
annexation area as a wholesale water provider to the local public utility district. As a
result, city officials report that even with the annexation, the system retains additional
capacity .
SLOW RETIREMENT ON BONDS, BUT DECLINING DEBT SERVICE
The current offering will advance refund the callable portion of the city's outstanding
Series 1994 bonds for present value savings. Principal retirement on the system's
bonded debt is slow: only one-quarter retires within ten years, and only 65% retires within
20 years. However, total debt service on parity debt declines throughout the 25-year life
of the current issue, leaving room for the planned issuance of additional bonds in 2000 to
provide funds for its capital improvement program. Future credit reviews will examine the
ability of ongoing operations to support the additional parity and subordinate debt service.
@ Copyright 1998 Moody's Investors Service
028
:C~
FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNcIL MEMO
DATE:
November 3, 1998
To:
MAYOR BRAUN AND CITY COUNCIL
FROM:
Bruce Becker, Fire Chief
SUBJECT:
Appointment of Local Emergency Planning Committee (LEPC) Members
SUMMARY: There has been a revisions to the Emergency Planning and Community Right- To-
Know Act, Chapter 118-40 of Washington Administrative Code. This revision asks the chief elected
official to appoint the members to the LEPC. These appointments will also be ratified by the chief
elected official for Clallam County, City ofSequim, and City of Forks.
RECOMMENDATION: Council to authorize the Mayor to hereby appoint the identified
constituency to the LEPC. Each member shall serve for a period of one year from the date of
appointment.
ISSUE: Should the City Council authorize the Mayor to appoint members to the Local Emergency
Planning Committee?
BACKGROUND / ANALYSIS:
On October 17, 1986, the Superfund Amendments and Reauthorization Act of 1986 (SARA) was
signed into law. One part of the SARA provisions is Title III; "The Emergency Planning and
Community Right-To-Know Act of 1986." Title III establishes requirements for federal, state, and
local governments and industry regarding emergency response, planning, community right-to-know
on hazardous materials.
The emergency planning provisions of Title ill are designed to develop state and local government
hazardous chemical emergency preparedness and response capabilities through better coordination
and planning, especially at the local level.
Community right-to-know provisions of Title III require the owners and/or operators of facilities to
provide information about the nature, quantity, and location of chemicals manufactured, processed,
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029
City Council
Page 2
November 3, 1998
stored, or used at their facility sites. The purpose of these provisions are to increase public
knowledge of the presence ofhazardous chemicals in communities and to better prepare for potential
emergencIes.
In the early 1990's a local emergency planning committee was established and responsible for
completing a hazardous material emergency response plan. The plan, which is adopted on an as-
needed basis, evaluated the resources needed to develop, implement, and exercise the emergency
plan. It identified existing emergency response equipment and personnel. A needs assessment of
emergency response equipment and personnel. requirements was conducted, as well. Furthermore,
it provides oversight for preparation of the plan by the local planning team. Each local committee
established procedures for receiving and processing requests from the general public for information.
Clallam County has had an operating LEPC for the past several years and these members are
identified on the following list.
The Committee meets twice a year to review the Plan and related issues. Each city is required to
authorize the appointment, as are the Clallam County Commissioners. Port Angeles is the first
agency considering this item and subsequent to the last agency authorizing their appointment, the
terms for the members will commence. Those agencies listed without a member being identified
have not committed a person to the Committee.
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030
CONSTITUENCY OF THE CLALLAM COUNTY LEPC
The LEPC is made up of representatives of the following:
.01 Board ofClallam County Commissioners
.02 City Councils, Cities of Port Angeles, Sequim and Forks
.03 Fire Districts and Departments (7)
a. Port Angeles Fire Department Bruce Becker, Fire Chief
(Emergency Services agency for the City of Port Angeles)
b. . Clallam County Fire District #1 (and City of Forks)
c. Clallam County Fire District #2 Jon C. Bugher,Fire Chief
d. Clallam County Fire District #3 (and City of Sequim) Tom Lowe, Fire Chief
e. Clallam County Fire District #4 Mike Evans, Fire Chief
f.
C1allam County Fire District #5
Brian Richardson, Fire Chief
g. Clallam County Fire District #6
.04 Law Enforcement agencies (5)
a.
Clallam County Sheriffs Department
Joe Martin, Undersheriff
Don Kelly, Sergeant
b.
Port Angeles Police Department
Steve Ilk, Police Chief
c.
Sequim Police Department
(Emergency Services agency for the City of Sequim)
Byron Nelson, Police Chief
d. Forks Police Department
(Emergency Services agency for the City of Forks)
e.
Washington State Patrol
Bob Schilling, Sergeant
Dave Knies, Sergeant
.05 Clallam County Department of Emergency Services Joe Ciario, Emergency Coordinator
(Road Department Emergency Services Division)
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031.
.06 Olympic Memorial Hospital
.07
Forks Community Hospital
Kim Gracey, Acute Care Coordinator
.08 West Olympic EMS & Trauma Care Council
.09 Clallam County EMS & Trauma Care Council
.10 Clallam County Department of Community Development, Tania Busch- Weak,
Environmental Health Section Environmental Health Director
.11 Owner/Operator of each facility subject to the
requirements ofthe Community Right-To-Know Act.
.12 Local print and broadcast media (7)
a. Radio Station KONP Port Angeles Jim McDonald, Station Manager
(primary - Emergency Alert System)
b. Radio Station KIKN Port Angeles Jim McDonald, Station Manager
c. Radio Station KV AC/KLLM Forks
d. Peninsula Daily News John Brewer, Publisher
e. Sequim (Jimmy-Corne-Lately) Gazette Frank Garred, Publisher
f. Forks Forum
g. Northland Cable News (NCN)
.13 Clallam Transit System Terry Weed, Operations Manager
.14 Community At-Large member Richard Osborn, Citizen
(, Barbara Osborn, Citizen
.15 Additional Members
a. PUD No. 1 of Clallam County Ron Maxwell, Operations
Facilities Superintendent
b. American Red Cross Janet Hughes, Director
c. Coast Guard Group Port Angeles Ed Kaetzel, Commander
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032
d. Port of Port Angeles Kenneth Sweeney, Planing and Environmental Manager
e. Department of Ecology Eric Reinitz, SW Regional Supervisor
f. Department of Transportation Don Clotfelter, Assistant Superintendent
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.033
LOCAL EMERGENCY PLANNING COMMITTEE (L.E.P.C.)
Annual Appointment
Pursuant to WAC 11 8-40-150 and WAC 118-40-160, the elected officials of Clallam County, the
City ofSequim, City of Port Angeles, and the City of Forks hereby appoint members, as identified
on the attached list, to the Local Emergency Planning Committee. Each member shall serve for a
period of one year from date of appointment.
APPROVAL AND CONCURRENCE
APPROVED:
CONCUR:
Chair, Board of Clallam
Commissioners
Date
Emergency Services Director
Clallam County
Date
Mayor, City of Port Angeles
Date
Emergency Services Director
City of Port Angeles
Date
Mayor, City of Sequim
Date
Emergency Services Director
City of Sequim
Date
Mayor, City of Forks
Date
Emergency Services Director
City of Forks
Date
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034
DATE:
To:
FROM:
SUBJECT:
I3
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
November 3, 1998
MA YOR BRAUN AND CITY COUNCIL
Jack Pittis, Director of Public Works & Utilities
Energy Conservation Loan Program
SUMMARY: In August, the City Council authorized staff to set up an energy conservation loan
program through a local bank or banks. First Federal Savings and Loan has agreed to administer this
program under similar terms and conditions as their loan program with Clallam County PUD.
RECOMMENDATIONS: Staff and the UAC recommend that City Council authorize the Mayor
to sign the agreement with First Federal Savings and Loan to provide conservation loans to
City customers.
ISSUE: Should the City Council authorize the mayor to sign an agreement with First Federal Savings
and Loan to offer conservation loans.
BACKGROUND I ANALYSIS: In August of 1998, the City Council approved changes to the
conservation programs that the City was offering its residential and commerciaVindustrial customers.
These programs offer incentives to City customers to make energy saving investments in their
buildings. Along with the grants the City offers, loans were to be offered from a local bank to
finance the remainder of the energy savings investment. Staff has worked out the details of an
agreement with First Federal Savings and Loan Association of Port Angeles to provide these loans
to City customers. This program is similar to a loan program that Clallam PUD is offering its
customers.
Highlights of the program are as follows:
. Interest rate is 5 year T-Bill rate plus 2%, adjusted weekly. (Interest rate fixed at signing.)
. Equal payments, up to 120 months to pay.
. Customer pays loan fees - typically $101.50 and can be added to loan (ifloan is more than
$10,000 there is an additional $110 charge for a title search).
. First Federal evaluates customers for loan eligibility - loan treated as any other home
improvement loan.
. If customer fails to make payments for a period of 120 days, the City will buy the loan back
from First Federal.
035
(
036
DATE:
To:
FROM:
SUBJECT:
rf
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
November 3, 1998
MAYOR BRAUN AND CITY COUNCIL
Jack Pittis, Director of Public Works
Black Diamond Bridge Approach
SUMMARY: Construction of the Black Diamond Bridge and the bridge approach in the Pine Street
right-of-way has been completed and inspected by the City Engineer and accepted as complete.'
Recommendations: Staff recommends that City Council accept by motion the improved South
Pine Street approach to the Black Diamond Bridge and authorize the City Engineer to inform
WSDOT that City Council has accepted the improvements.
ISSUE: Should the City Council accept the improvements in the South Pine Street right-of-way at
the Black Diamond Bridge approach?
BACKGROUND / ANALYSTS: The contractor for the Washington State Department of Transportation
"has completed the construction of the Black Diamond Bridge in conjunction with Clallam County.
As a part of the new construction, the bridge approach in the Pine Street right-of-way was widened,
realigned, paved and a new guard rail was installed at the approach to the bridge.
The project close-out procedures include a request by WSDOT that the City of Port Angeles City
Engineer inspect the improvements COI).structed on City right-of-way. This inspection has been
completed and the improvements are acceptable. The purpose of this approval is to formalize the
City's acceptance ofthe improvements, including a widening and realignment of the pavement, new
guardrails and drainage catch basins, in the Pine Street right-ofway and future maintenance of those
improvements.
037
038
-LI
FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
November 3, 1998
To:
MA YOR BRAUN AND CITY COUNCIL
FROM:
Patrick Ibarra, City Manager
SUBJECT:
City Manager's Report
*The following Upcoming Meetings is a new feature which will be included at the beginning of each
City Manager's Report. I believe this list will assist Council members in verifying upcoming events
and meetings.
UPCOMING MEETINGS
NOVEMBER:
Chamber of Commerce
Lunch-Patrick speak
Monday, November 2
Noon
Lodging Tax Advisory Committee Monday, November 2
1 :30 p.m.
Board of Adjustment
Monday , November 2
7:00 p.m.
Lodging Tax Advisory Committee Tuesday, November 3
1:30 p.m.
City Council
Tuesday, November 3
5:30 p.m.
Election Day
Tuesday, November 3
Senior Center
Board of Advisors
Monday, November 9
2:00 p.m.
Utility Advisory Committee
Monday, November 9
3:00 p.m.
Law Enforcement Advisory Board Tuesday, November 10
7:00 p.m.
Veteran's Day Holiday
Wednesday, November 11
Offices closed
039
Nor'Wester Rotary - Patrick speak Thursday, November 12 7:00 a.m.
City Council Tuesday, November 17 5:30 p.m.
Planning Commission Wednesday, November 18 7:00 p.m.
(rescheduled from 11/11)
Parks Rec & Beautification
Commission Thursday, November 19 7:00 p.m.
Downtown Forward Advisory
Committee Monday, November 23 7:30 a.m.
Thanksgiving Holiday Thursday, November 26/27 Offices closed
DECEMBER:
City Council Tuesday, December 1 5:30 p.m.
Fire Department Operation Candy
Cane December 5 - 10
Evenings
Board of Adjustment Monday, December 7
7:00 p.m.
North Olympic Peninsula Mayor's Wednesday, December 9
6:00 p.m.
Planning Commission
Wednesday, December 9
7:00 p.m.
Sr. Center Board Qf Advisors
Monday, December 14
2:00 p.m.
City Council
Tuesday, December 15
5:30 p.m.
Parks Rec & Beautification
Thursday, December 17
7:00 p.m.
City Christmas Party
Friday, December 18
6:00 p.m.
Meeting with Senator Gorton
Monday, December 21
10:00 a.m.
CONGRESSIONAL DELEGATION
On Monday, October 26, Representative Dicks and Senator Murray met with myself, Mayor Braun,
and Councilpersons Campbell, McKeown and Wiggins, as well as some City staff to discuss a
variety of topics. This included the Gateway Plaza, Elwha Dam removal and salmon restoration.
There was some excellent discussion regarding these subjects. A meeting with Senator Gorton is
scheduled for December 21 in Belleview to further discuss the Elwha Dam removal project.
040
1999 BUDGET
I have met with all department directors and finalized my recommendation. The Finance
Department is collating the documents to provide to all members of Council on or before
Wednesday, November 4. The Budget Committee will be meeting on November 9 and 10 to review
department requests. It has not yet been determined whether any additional meetings will be
scheduled. Due to family matters out of town, Glenn Wiggins will be unable to serve on this
Committee and Larry Williams has agreed to serve in his place. My intent is to have the 1999
Budget completed by Friday, November 20. The entire Council will receive the document the week
of November 23 and the Hearing is scheduled for the December 1 Council meeting. Final adoption
will be considered at the December 15 meeting.
EMPLOYEE OPINION SURVEY
The Customer Commitment Steering Committee recently distributed an Employee Opinion Survey
to each employee. This project has been under development for some time. I was approached by
members from the Committee assigned to the project, soon after I began with the City. We
discussed it and having been involved in similar efforts with other cities, I encouraged its
implementation. These efforts provide an excellent opportunity to gather, on a formal basis,
information about how our organization is performing. I have met with all departments in an effort
to promote the survey's use and have received some very favorable comments about it being
undertaken. The surveys are due to be completed on or before November 6. Subsequent to the
responses being tabulated and distributed to employees, the Committee will conduct a careful
analysis of the findings and determine various methods to address items. This sort of "kicking our
tires" approach can provide for very candid feedback which can prove extremely valuable.
LABOR CONTRACT NEGOTIATIONS
Bob Coons, Human Resources Manager, recently indicated to Council that the existing contract with
AFSCME was scheduled to expire 12/31/98 and bargaining sessions would be commencing soon.
This was inaccurate as the present agreement does not expire until 12/31/99. As a result,
negotiations will not begin until about this time next year.
OUT OF TOWN
As a point of information, Jack Pittis, Craig Knutson and I will be traveling to Pullman, Washington
on Friday evening for the purpose of attending the WSU vs. Arizona State University football game
on Saturday afternoon. Craig's son Garth attends WSU, Jack is a graduate ofWSU and I of ASU
so it should be make for an interesting weekend.
4/
042
L:L
UTILITY ADVISORY COMMITTEE
Port Angeles, Washington
October 12, 1998
I.
Call to Order:
Draft
Vice Chairman Campbell called the meeting to order at 3:05 p.m.
II. Roll Call:
Members Present: Councilmen Campbell and Williams, and Joe Michalczik.
Members Absent: Councilman Doyle and Bill Myers.
Staff Present: Manager Ibarra, C. Knutson, B. Collins, K. Godbey, J. Pittis, C.
Hagar, B. Titus, R. Ellsworth, K. Ridout, and G. Kenworthy.
Others Present: Councilmember McKeown and P. Ripley.
III. Approval of Minutes:
Councilman Williams moved to approve the minutes of the July 27, 1998, and September 21,
1998, special meetings. Joe Michalczik seconded the motion, which carried unanimously.
IV. Discussion Items:
A. Potential of Arranging a Regional Water Service Provider
Public Works Director Pittis described the intent of this discussion and the ongoing discussions
with the PUD regarding water issues in the Urban Growth Area. He stated that staff has been
meeting with the PUD on a monthly basis. Recently, discussions have centered around the
potential of a regional water service and who would be the provider. Director Pittis explained tha t
with the removal of the Elwha Dams, the City may have to change the way the water. system
operates and how the City obtains water.
Director Pittis stated an ongoing study of the Ranney well was being performed to decide whether
additional treatment, at a cost of approximately $14 million, is required. Director Pittis went on
to describe the pipelines, who owns them, and treatment plants and reservoirs necessary in the
future for this area.
Councilman Campbell stated the Elwha River Dam removal funding is wrapped up in the 1999
budget appropriations process. Senator Gorton and the administration are still talking about this
issue. At some point in time, the Elwha Dam removal will become a reality, and the first thing
that will be done is the engineering around dam removal and protection and preservation of the
water supply. The City of Port Angeles has a great stake in what is done with respect to the
preservation of the water supply. Councilman Campbell explained the Elwha Act and what it
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043
Utility Advisory Committee
October 12, 1998
addresses. These are all reasons for the City to be looking at the concept of a regional water
supply and not just fixing the area located within the city limits. He felt the City must get
involved in serious discussions about a regional water supply incorporating the City, PUD, Dry
Creek, and Black Diamond. A regional water supply carries more impact with the State and
Federal government as it relates to Endangered Species Act requirements and the Elwha River and
Morse Creek fish restoration. Councilman Campbell stated that it made sense to begin discussing
this issue now.
Director Pittis and Councilman Campbell responded to questions and provided additional
clarification. Manager Ibarra felt that prior to the City committing additional resources to this effort,
several other water projects need to be completed. Also, he felt further discussions should be held
with the PUD to discover if it is really serious about this project. Following lengthy discussion, it
was the general consensus of the Committee that staff continue dialogue with the PUD regarding
a joint approach to water supply and processing.
B. Discussion Regarding Garbage Hauler Contracts
Director Pittis explained that the commercial haulers' contracts will expire October 31, 1998.
Currently, commercial haulers are charged $63 per ton, while normal rates are $76.80 per ton.
One of the commercial haulers has requested a lower rate, and the City must respond to this
request. This hauler wants the City to drastically reduce its solid waste charges; however,
Director Pittis felt the current rate should be extended.
Director Pittis felt the commercial haulers did not understand why Jefferson County was given
such a low rate and they are not. Councilman Campbell felt if the commercial haulers are offere d
a better rate elsewhere, they will go. Joe Michalczik asked what the impact would be if the
cOIl!IIlercial haulers chose to long haul to a different facility. Director Pittis responded that
commercial haulers bring in approximately $1 million annually.
Manager Ibarra thought commercial haulers did not understand why Jefferson County received
such low rates in comparison. But, he felt it unfair to reduce rates for haulers and raise rates for
city residents, which is what would have to be done to keep the same revenue flow. Manager
Ibarra felt it would be prudent to discuss the future of the landfill beyond 2000, and whether it
was financially feasible for the City to remain in the landfill business. Discussion followed
regarding a transfer station and long hauling vs. landfill operations. Director Pittis and Manager
Ibarra responded to questions and provided further clarification on the issues.
No action was taken.
C. Bonneville Power Administration Subscription Process
Bob Titus, Deputy Director of Utility Services, reviewed the information contained in the packet,
including a draft letter to Bonneville listing comments on the subscription proposal. Discussion
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044
Utility Advisory Committee
October 12, 1998
followed, and Mr. Titus responded to questions and provided additional clarification on the
subscription process and the comments contained in the draft letter.
Joe Michalczik asked if Bonneville's rates were currently competitive. Mr. Titus responded that
Bonneville is currently below market and will likely be at or below market until 2006. However,
it is likely that fish and wildlife costs will go up dramatically after 2006 and the hydro system will
be derated, leaving Bonneville with much less power to market; therefore, after 2006 the rates
may not be competitive.
Following further discussion regarding fish and wildlife costs, Joe Michalczik moved to
recommend Council approve submittal of the letter to Bonneville as written, unless Nick
Schaefer of Daishowa or others request changes to be made prior to submission to the
Council at its next regular meeting. Councilman Williams seconded the motion, which
carried unanimously.
D. Conservation Loan Program
Deputy Director Titus reviewed the information contained in the packet. Attorney Knutson is
doing research on the legality of enforcing the addendum to the conservation loans, which states
that if a loan is in default, the balance may be added to the borrower's utility bill, and the City
shall have the right to disconnect utility service for non-payment. Attorney Knutson will continue
researching this portion of the loan process.
Following discussion and clarification, Councilman Williams moved to recommend Council
approve of the Conservation Loan Program subject to possible amendment of the addendum
by the City Attorney. Joe Michalczik seconded the motion, which carried unanimously.
V. Information Only Items
Public Workshops on Coastal Processes
Planning Director Collins reminded the Committee of its prior discussion of the Marine Drive
bluff issues. This workshop is part of the County's ongoing process in dealing with the problems
of bluff properties. Director Collins felt it would be very informative for the UAC to attend one
of the workshops, as one is scheduled in Port Angeles on Tuesday, October27, 1998. He stated
this is a free workshop, and the Planning Commission is also being invited to attend.
VI. Late Items
A. Contract with CH~Hill
Deputy Director Titus distributed a memo on the issue which Director Pittis reviewed. He
reminded the Committee that the City presently has a contract with CH 2MHill for a number of
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04~
Utility Advisory Committee
October 12, 1998
other water related issues.
Director Pittis stated that one of the Mill Creek tasks was to look at the Supervisory Control and
Data Acquisition (SCADA) system. Staff felt it should see if the SCADA system the City is
looking at for Mill Creek has applicable usage for other elements of the water system and the
other utilities. Staff proceeded based upon the scope at Mill Creek and discovered that the scope
and cost would not take care of the original planning necessary to look at a broader vision of
SCADA for the other utility elements. An increase in the contract with CH2MHill, in an amount
not to exceed $17,305, would allow the necessary planning.
Director Pittis reminded the Committee that the City has a bilateral compliance agreement with
the Department of Health to cover the City's reservoirs. In that agreement, the City pledged to
cover the Jones Street Reservoir out of its own funds. The tasks necessary to comply with this
agreement are not covered in the current agreement with CH2MHill. A contract with CH2MHill,
in an amount not to exceed $35,404, would allow the completion of the necessary task for this
project. Staff is requesting that UAC concur with both projects and recommend Council approval
of a single contract with CH2MHill covering both of these projects.
Discussion followed, and Director Pittis and Deputy Director Titus responded to questions and
provided additional clarification. Joe Michalczik moved to recommend the City Council
authorize the Mayor to sign an agreement with CH2MHill for consulting services associated
with multi-utility SCADA and covering of the Jones Street reservoir. Councilman Williams
seconded the motion, which carried unanimously.
B. Solar Power Forum
Councilman Williams advised the UAC that next week he would be attending a Solar Power
Forum in Winthrop, Washington. He will report on this forum at a future meeting.
VI. Next Meeting:
The next meeting will be November 9, 1998, at 3:00 p.m.
VIII. Adjournment:
The meeting adjourned at 5:03 p.m.
Chairman
Deputy City Clerk
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046
L3
MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
October 14,1998
7:00 p.m.
ROLL CALL
Members Present:
Linda Nutter, Dean Reed, Mary Craver, Paul Ziakin,
Fred Hewins (arrived at 8:30 p.m.)
Member Excused:
Cindy Souders, Bob King
Staff Present:
Brad Collins, Sue Roberds,David Sawyer, Dan
McKeen
Public Present:
Victor Kehrli, Gene Unger, Don Bettger, Eileen
Knight, Roy Gotham, Craig Miller, Mike Doherty, Bill
Rinehart, Jim Haguewood, ArIa Holzschuh
APPROVAL OF MINUTES
Commissioner Nutter moved to continue approval of the minutes of the September 23
meeting until more of those Commissioners who attended the meeting could be present
as only Mary Craver was present to approve the minutes. Commissioner Craver
seconded the motion, which passed 4-0.
PUBLIC HEARINGS:
Chair Reed reordered the agenda due to lack of a quorum for Item 1.
PARKING VARIANCE APPLICATION - PKV 98-04 - HONEYCUTT - 501
South Lincoln Street: Proposal to reduce the number of parking spaces required for
reconstruction of a damaged structure in the CSD, Community Shopping District.
Senior Planner David Sawyer reviewed the Planning Department's staff report recommending
denial of the application and answered a question as to the ratio of parking spaces required
for specific uses. He responded to Commissioner Craver that parking space requirements are
based on a specific type of use and the building floor area. It does not take into account the
size of a lot or that a lot may be substandard.
Dan McKeen, Fire Marshall, has no specific concerns with the proposal as the site can easily
be accessed from either Lincoln Street or Fifth Street.
Craig Miller, 223 East Fourth Street, stated that his clients have operated a pet store in the
subject building since 1988. Prior to 1988, the building was operated by Olympic Electric at
the site since the late. 1950's. There is no indication that over the past forty some years of use
there has been any significant problem as the result of a lack of parking. The building has
017
Planning Commission Minutes
October 14. 1998
Page 2
never complied with the City's parking ordinance. The City's Parking Ordinance specifies that
all new uses are required to provide parking at a particular ratio. The building has been in
substantial noncompliance for many years. The lot coverage question is not before the
Commission.
Gene Unger, 1401 West Seventh Street, showed a revised parking plan indicating five
parking spaces. He presented a third alternative parking plan eliminating a portion of the
storage room at the northeast side of the property which would provide one additional
parking space for a total of six. Five spaces is very tight, for six, some of the proposed
building would have to be eliminated. There isn't much room at the rear of the building with
the lot being 50' (sic 63') wise x 100'long.
Craig Miller, the parking ordinance that was adopted in 1966 provided an obligation to have
one space for each two hundred square feet of building size. Certain rights are granted
(vested) as a result of having existed before adoption of a particular ordinance. He referred
to language from the Parking Ordinance which indicates that a new expanded use may occur
only if the degree of nonconformance is not increased. In 1988, there were twenty some
parking spaces required for the uses occurring on the site. All that was available for parking
is that which is there at present. All of the existing building was there in 1988. The degree
of nonconformance for what is currently proposed is not increased because the proposal is
to reconstruct what previously existed. The matter is before the Planning Commission
because the City Attorney disagrees on the terms of reconstruction and whether compliance
with existing ordinances is mandatory. The Parking Ordinance intends to take into account
existing circumstances. If a variance is granted, the degree of nonconformance is not going
to be increased from its historical use. Variance requirements for a parking variance are not
nearly as stringent as required for a variance from the zoning regulations.
The issue that the Planning Department has focused on is that the proposal fails to meet the
off-street parking regulations. The applicant has occupied this site for some time. The
applicant is not aware of significant complaints regarding parking. The parking at the rear
of the building is realistically unlikely to be customer parking. There is no indication of traffic
problems on Lincoln Street or Fifth Street that is attributable to the use. Development of the
site will result in a 4,100 square foot building with 2,200 square feet not devoted to building
that can accommodate five parking spaces. There is not room on the substandard lot to find
another eight parking spaces.
Chair Reed stated that he realizes the proposal is to reconstruct an existing structure,
however, the proposal is a total rebuild not actually a remodel, and therefore new
construction requirements are triggered. Mr. Miller responded that his position is that the
requirement does not apply based on a convoluted argument concerning an interpretation of
a section of the Zoning Ordinance regarding substandard lots. Mr. Miller argued that the
"grandfather clause" of the Parking Ordinance applies to existing buildings. This is an
existing structure which use has not been changed so there is no requirement. A different
issue is whether the argument is that the parking is required under the Zoning Ordinance. The
history of the use does not indicate a pattern of concern regarding parking even though the
site has not provided required parking.
048
Planning Commission Minutes
October 14, 1998
Page 3
Commissioner Craver discussed the issue that the building reconstruction exceeds 75% of the
assessed evaluation of the building. Mr. Miller responded that the assessed evaluation can
be obtained from the County Assessor's Office. The assessed evaluation of the existing,
structure is $54,000. The reconstruction value is approximately $161,000. For purposes of
a variance, that's the trigger that causes the applicant to have to get a variance.
Commissioner Craver asked how the construction had advanced to its present state without
a variance being predetermined. Mr. Miller responded that no permit is required for
demolition. Commissioner Craver asked for clarification of the requirement for a demolition
permit, and David Sawyer, Senior Planner, stated that the City's Building Official has stated
that a demolition permit is required when the utilities to a building are being shut off or
capped off. Short of that, a demolition permit is not required.
Commissioner Ziakin asked if there is an engineer or designer for the project. Mr. Miller
responded that Mr. Gene Unger is the designer, however, he had to leave the meeting due to
a personal matter.
Donald Bettger, 1022 South Cherry, was troubled because after the 1997 winter storms,
businesses were charged by the City to dump construction debris at the landfill which is very
anti business. If the damage was caused by a winter storm, the City could have cooperated
and waived the dump fees due to the disaster. The City has to follow codes but should not
make it difficult for the business when all they are trying to do is to reestablish the building.
Mike Doherty, 617 South "B" Street, asked the Commission to consider that approval of a
parking variance for a property affects the adjacent properties. His parents own the adjacent
building to the east of the subject property. Approval of the requested reduction in parking
for the applicant would impact the adjacent property to the east, a law office. There is
adequate parking at the law office, but customers to the pet store frequently park in that
parking area. He supported the Planning Department's recommendation to deny the proposal
due to its negative impact on the adjacent property.
Commissioner Ziakin asked Mr. Doherty to indicate on a map where the common driveway
exists between the subject property and the adjacent property. Mr. Doherty answered that
the driveway is similar to an alleyway, although he believes that the Doherty building exists
on its westernmost property line.
Commissioner Craver asked for clarification if there is an alley between the Doherty property
and the applicant's property. Mr. Sawyer answered at Chair Reed's request, that the two
properties share a common boundary without an alley between.
There being no further comment, Chair Reed closed the public hearing.
Chair Reed asked Mr. Miller to respond with information that would indicate that the existing
parking provided is sufficient to meet parking needs. Mr. Miller indicated that the pet shop
use employs three individuals and experiences between twenty and fifty customers a day.
Four to six cars are parked throughout the day at the current location on Peabody Street
049
Planning Commission Minutes
October 14. J 998
Page 4
where the use has relocated during the reconstruction.
Commissioner Nutter noted that although the current use has not experienced a notable
parking problem in the past, the use could change in the future. She stated her hope that the
applicant can move into the newly reconstructed building and that business will flourish.
However, it could also be in the applicant's best interest to one day sell the business or the
building to another where the use would be increased and existing parking patterns would not
be the case. Only justification that the site is unique would warrant a variance as
subordination is needed in order to not set a predecent.
Commissioner Ziakin stated that although the previous concerns are valid, the building has
been at its current location since 1953 with its present occupants since 1988. There has been
no testimony of parking problems in the past ten years. Variances should be carefully
considered.
Commissioner Nutter noted that reconstruction requirements should have been considered
when the demolition was first begun. She cautioned that what has existed cannot be counted
on to continue in the future and a future parking problem should be averted.
Chair Reed corrected Mr. Ziakin in that the Commission did receive testimony from the
applicant that there was no parking problem, but testimony was also offered from the adjacent
property owner that parking spills over to an adjacent business. If the situation was a change
of use on a property where a structure exists, the concern would be handled differently. This
is new construction, and there is an opportunity to try to create parking spaces where none
historically existed.
Commissioner Ziakin was surprised that the building construction/demolition got as far as it
did before the parking issue came up.
Commissioner Craver was concerned that because the building was damaged beyond the
control of the owners the owners are being penalized by having to meet new construction and
parking requirements.
Comissioner NUUer moved to deny the parking variance request based on the following
findings and conclusions:
Findings:
Based on the information provided in the October 14, 1998, Staff Report for PKV 98-04,
comments and information presented during the public hearing, and the Planning
Commission's discussion and deliberation, the City of Port Angeles Planning Commission
hereby finds that:
1. The applicant and owner of the property is Patricia Honeycutt.
2. The subject property is located at 501 Lincoln Street.
050
Planning Commission Minutes
October 14, 1998
Page 5
3. The applicant's proposal is to reduce the number of required parking spaces
for a retail use in the CSD zone from 14 spaces to 5 spaces.
4. After review of the application, Planning Department staff stated the proposed
siteplan can provide a maximum of two standard parking spaces, one
handicapped parking space and one loading space, if the City's standard
parking aisle width for 900 parking is reduced from 24' to 19'. If the parking
aisle width is not reduced, the site plan can accommodate one parallel
handicapped parking space and one loading space.
5. The property is designated as Commercial in the City's Comprehensive Plan.
6. The property is zoned Commercial Shopping District (CSD).
7. The proposed use is a permitted use in the CSD zone.
8. The subject site is located in the western portion of the City's North Central
Planning Area and consists of a 63' by 100' (6,300 sf) lot fronting on Lincoln
Street. The site contains one approximately 4, 115 sf structure.
9. The building is currently under reconstruction necessitated by damage to the
original structure. Currently, the building consists of the previous roof
structure, the floor, the southerly wall, and the framing elements of the north,
east and west walls. All other aspects of the building have been demolished.
10. The building was estimated to be at least 40 years old and up until this year,
existed as a non-conforming structure due to an excess in permitted lot
coverage and a lack of required parking spaces.
11. Chapter 17.95.030 C of the Port Angeles Municipal Code states "When a
legal building or structure that does not comply with the provisions of these
regulations is damaged to an extent that exceeds 75% of the existing assessed
value of the building or structure for tax purposes, said building or structure
may be reconstructed, providing it conforms to all the building code and
zoning regulations of the zone in which it is situated . . ."
12. The applicant has applied for a building permit that matches the previous
building footprint and consequently cannot provide the current code's
required number of parking spaces for' the size of the proposed building.
13. The project as proposed does not separate the building's loading and service
access area from the customer's parking area.
14. The City's Parking Ordinance states "No variance shall be granted by the
Planning Commission unless the Commission finds:
051
Planning Commission Minutes
October 14, 1998
Page 6
A. The variance is not detrimental to surrounding properties;
B. The parking provided is sufficient to meet the parking needed by the
use(s);
C. The variance will not create increased congestion or traffic hazards
along adjacent streets and alleys;
D. The variance is consistent with the intent of the Off-Street Parking
Ordinance, the zoning district in which the site is located, and the
Comprehensive Plan."
15. The applicant's submittal states the original building has operated with six
parking spaces for the past 3 0 years with the last 1 0 years as a pet store and
a combination retail/commercial contractor's office prior to that.
16. The Public Works Department's comments are as follows:
A. "A site plan per City Standards for the approved number of parking
spaces and driveway widths will be required to be submitted for
approval.
B. Parking and driveway to be paved and catch basin with oil separation
"T" installed.
17. The Fire Department indicated they have no objections to the proposed
variance as submitted.
18. The proposed variance is categorically exempt from State Environmental
Protection Act threshold determination and environmental impact statement
requirements.
Conclusions:
Based on the information provided in the October 14, 1998, Staff Report for PKV 98-04,
(including all of its attachments), comments and information presented during the public
hearing, the Planning Commission's discussion and deliberation, and the above listed findings,
the City of Port Angeles Planning Commission hereby concludes that:
1. If the City's standard parking aisle width for 900 parking is reduced from 24'
to 19', the proposed siteplan can provide a maximum of two standard parking
spaces, one handicapped parking space, and one loading space (a total of
three parking spaces). Alternatively, if the parking aisle width is not reduced,
the site plan as submitted can accommodate one parallel handicapped parking
space and one loading space.
2. Considering the size of the proposed use and the maximum number of parking
spaces that can be located on-site, the proposed site plan does not provide
enough parking on-site to meet the need generated by the proposed use
without potentially impacting surrounding properties and rights-of-way and,
therefore, is not consistent with the intent of the City's Off-Street Parking
Ordinance.
052
Planning Commission Minutes
October 14, 1998
Page 7
3. The proposed variance is not consistent with the City's Comprehensive Plan,
specifically Land Use Element Policy E4 and Transportation Element B14.
The motion was seconded by Commissioner Ziakin and failed 2 - 2, with
Commissioners Ziakin and Craver voting in the negative, and Reed and Nutter voting
for the motion.
Commissioner Ziakin reviewed the four criteria used to support a parking variance and
considered that with the exception of the standard that the use is in compliance with the City's
zoning and Comprehensive Plan ordinances, the criteria could be met. The use thus far has
not contributed to a traffic problem.
Commissioner Nutter was not convinced that the use is not totally detrimental given the
testimony provided by a neighboring property owner. She hoped that Port Angeles can grow
and its businesses do well but did not believe that the site has adequate parking.
Chair Reed agreed with Commissioner Nutter that, given the testimony provided, the site is
clearly not adequate to serve the needs of the existing use. If this was virgin ground, a
variance would probably not be considered. The structure could be downsized somewhat to
accommodate more parking.
Commissioner Ziakin supported a variance because the previous building existed for such a
long time and its historical footprint is what is being proposed for rebuild.
Commissioner Craver supported a variance due to the substandard lot size. Although the
Planning Commission didn't allow for overdevelopment of a substandard lot, the structure
existed for a very long time, and a variance may be needed no matter what type of business
locates there.
Planning Director noted that the Planning Commission may need to continue the matter to
a meeting where absent Planning Commissioners could render a deciding vote, or the matter
could be referred to the City Council for action. The Planning Commission should ask the
applicant what is preferred.
Craig Miller stated that the applicant preferred an appeal to the City Council and that the
Commission's 2 - 2 vote indicates denial due to a failure to reach a decision.
The Chair called for a break at 8:25 p.m. The meeting reconvened at 8:35 p.m.
Commissioner Hewins joined the meeting at this point.
053
Planning Commission Minutes
October 14, 1998
Page 8
SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 98-
06 - DAISHOW A AMERICA. 1902 Marine Drive: Proposal to replace
approximately 3,000 square feet of asphalt with a concrete slab in the IH,
Industrial Heavy zone, in a shoreline area.
Commissioner Reed excused himself from the proceeding as an employee of Daishowa
America. Vice Chair Craver assumed the Chair.
Senior Planner Sawyer reviewed the Planning Department's report recommending approval
of the shoreline permit as proposed. Vice Chair Craver opened the public hearing.
Vic Kehrli, Daishowa America, 1902 Marine Drive, explained that the request is driven by
an effort to eliminate contamination of the pulp product used in the paper process. He agreed
with the Planning Department's recommendation of approval and responded to Commissioner
Ziakin that the existing asphalt would be removed to an appropriate disposal location.
There being no further comment, Vice Chair Craver closed the public hearing.
Commissioner Nutter moved to approve the Shoreline Substantial Development Permit
as proposed with the following conditions, findings, and conclusions:
Conditions:
1. If the subject site has not been previously inventoried, evaluated, and reviewed to the
satisfaction of the Lower Elwha Klallam Tribe, the subject site shall be evaluated by
a . cultural review team which shall include a professional archaeologist, a
representative of the Lower Elwha Klallam Tribe, the site owner, and the City
Planning Department. This team shall determine the extent of excavation monitoring
for the project during the permit review process. As an alternative, the applicant may
volunteer to have an approved archaeologist on site during any excavation in lieu of
a review by the aforementioned cultural team. If during an excavation that by decision
of the cultural review team occurs without an approved archaeologist on-site, any
phenomena of possible archaeological interest are uncovered, the developer shall stop
such work and provide for a site inspection and evaluation by a professional
archaeologist to ensure that all possible valuable archaeological data is properly
salvaged.
2. The project shall comply with all regulations of the City's Shoreline Master Program
specifically those of Chapters 4,5,6 and 7.
3. The proposed project shall meet all federal, state, and local requirements, including
the City's Environmentally Sensitive Areas Protection Area Ordinance.
4. The project shall utilize best management practices as identified in the City of Port
Angeles Stormwater Management Plan to control stormwater runoff into the shoreline
area.
054
Planning Commission Minutes
October 14. 1998
Page 9
5. Construction pursuant to this shoreline substantial development permit shall not begin
until 21 days from the "date of filing" as defined in RCW 90.58.140.
Findings:
Based on the information provided in the October 14, 1998, Staff Report for SMA 98-06
(including all of its attachments), comments and information presented during the public
hearing, and the Planning Commission's discussion and deliberation, the City of Port Angeles
Planning Commission hereby finds that:
1. The applicant, Daishowa America Co., Ltd. applied for a Shoreline Substantial
Development Permit on August 18, 1998 and the application was determined
complete on August 30, 1998 (please see the October 14, 1998 Staff Report
for SMA 98-06 Attachment A).
2. A Mitigated Determination of Non-Significance (#816) was issued by the City
of Port Angeles SEP A Responsible Official for the proposal on September 23,
1998 and is attached to the October 14, 1998 Staff Report for SMA 98-06 as
Attachment B.
3. The application and hearing process was advertised in accordance with the
legal requirements of the City of Port Angeles and the State of Washington.
4. The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning
Ordinance and critical areas ordinances have been reviewed with respect to
this application.
5. The site is designated Industrial in the City's Comprehensive Plan, Industrial-
Heavy in the City's Zoning Ordinance, and Urban-Harbor in the City's
Shoreline Master Program.
6. Chapter 5 of the City's Shoreline Master Program indicates water-related
industrial uses, such as a pulp and paper mill, are permitted uses in the U-H
designation.
7. The City's waterfront trail runs along Marine Drive through the subject site.
8. The replacement of the existing asphalt with reinforced concrete will not
impact the use of Marine Drive or the City's waterfront trail.
9. The new area of concrete will serve the existing pulp and paper mill facility.
Conclusions:
Based on the information provided in the October 14, 1998, Staff Report for SMA 98-06
including all of its attachments, comments and information presented during the public
hearing, the Planning Commission's discussion and deliberation, and the above listed
conditions of approval and findings, the City of Port Angeles Planning Commission hereby
concludes that:
055
Planning Commission Minutes
October 14. J 998
Page 10
A. The following adopted City policies are most relevant to the proposed project,
Comprehensive Plan Land Use Element Policy A-2, Conservation Element
Policy C-8, and Economic Development Element Policy A-3, the City's
Industrial, Heavy zone, and the City's Shoreline Master Program's Urban-
Harbor designation and Chapter 4, Policies B-1 and 2, D-l, E-2, J-2, and N-2,
Chapter 5, Policy D-l, and all associated regulations.
B. The proposed project as conditioned, is consistent with the following adopted
City policies, Comprehensive Plan Land Use Element Policy A-2,
Conservation Element Policy C-8, and Economic Development Element
Policy A-3, the City's Industrial, Heavy zone, and the City's Shoreline Master
Program's Urban-Harbor designation and Chapter 4, Policies B-1 and 2, D-l,
E-2, J-2, and N-2, Chapter 5, Policy D-l, and all associated regulations.
C. The project will not be detrimental to the shoreline.
D. As conditioned, the proposed project will not interfere with the public use of
lands or waters subject to the public trust doctrine.
The motion was seconded by Commissioner Ziakin and passed 4-0.
PUBLIC MEETING:
PORT ANGELES DOWNTOWN ASSOCIATION (PADA) PARKING
PLAN PRESENTATION
Senior Planner David Sawyer presented a detailed review of the Port Angeles Downtown
Association's (pADA) parking plan which included a look at the past and present parking
conditions in the Downtown and various goals and policies for parking managment and
development. The plan will be presented to the City Council for approyal following review
and comment by the Planning Commission. In 1993, the Planning Commission recommended,
and the City Council approved, a reduction of the number of parking spaces required in the
Downtown by one half, eliminated the requirement for additional parking spaces when a
change of use occurs in a Downtown building, and directed the PADA to prepare a parking
development and management plan to address the role of the P ADA and how the PBIA is
organized. The plan was to be submitted to the City within one year and was also to include
an inventory of existing land uses, occupancy rates, and parking space availability in the
Downtown. Although the plan was not submitted within the prescribed time line, the P ADA
has worked very hard this past year and one half to complete the plan at the City's direction.
As the entire plan was not made available until shortly before the meeting, Mr. Sawyer noted
that the item may be continued to the October 28, 1998, meeting for final consideration by
the Planning Commission before being forwarded to the City Council.
Eileen Knight, President of the P ADA, further explained how the study area was defined and
praised Mr. Sawyer for his efforts as the City's liasion in preparation of the parking plan. Mr.
Sawyer provided significant staff services to the P ADA and succeeded in finally pulling
together a satisfactory document which is supported by the P ADA.
056
Planning Commission Minutes
October 14, 1998
Page 11
Don Bettger, 1022 S. Cherry Street, wished to publicly thank Mr. Sawyer for his efforts and
hard work in preparation of the parking plan. The P ADA members, ArIa Holzschuh, Eileen
Knight, Jim Haguewood, Sandy Haggerty, Dan DiGiulio, Wayne Barrett, Roy Gotham, and
himself, couldn't have done the work so successfully without Mr. Sawyer's assistance. He
stressed that most of the information contained in the plan is history and summary information
which shouldn't concern the Commission. The intent is to make the Downtown more user
friendl and more pedestrian oriented.
Commissioner Nutter encouraged planning for bicycle visitors and that space be made
available for long distance bicycle travelers who may need to store their belongings in some
type of storage shell in order to linger longer in the area. Certain parking areas should be
made available to accommodate shoppers who wish to remain for longer than two to three
hours. She also noted that foreign language signage of some sort should be available for
visitor information.
Commissioner Ziakin applauded the effort being made. He suggested that effort be put into
providing landscaping for parking areas to upgrade the look of the Downtown parking areas
consistent with other progressive areas of the state/country. He questioned whether private
parking areas in the Downtown might not be contrary to the purpose of the PBIA.
Commissioner Hewins moved to continue further discussion to the October 28, 1998,
meeting of the Planning Commission. The motion was seconded by Commissioner Ziakin
and passed 5 - o.
APPROVAL OF MINUTES
As there was a fifth member present, the Commission agreed to reconsider approval of the
September 26, 1998, minutes. Commissioner Hewins moved to approve the minutes as
presented. Commissioner Craver seconded the motion, which passed 2 - 0, with
Commissioners Ziakin, Reed, and Nutter abstaining due to their absences at the meeting.
COMMUNICATIONS FROM THE PUBLIC
None.
STAFF REPORTS
Planning Director Collins encouraged the Planning Commissioners to attend a coastal bluff
workshop on October 27, 1998, being coordinated by Clallam County.
REPORTS OF COMMISSION MEMBERS
Commissioner Ziakin stated that it has been a pleasure and an honor to have served on the
Commission this past year. As his work may be in the Seattle area in the future, it may be
necessary for him to resign from the Commission.
057
Planning Commission Minutes
October 14, J 998
Page J 2
ADJOURNMENT
The meeting adjourned at 10:30 p.m.
~--d2 ~
B ad Collins, Secretary
Dean Reed, Chair
PREPARED BY: S. Roberds
058
L i Ii.-
Port Angeles
Fire Deyart111ent _
saving Hearts and Homes
August 1998
059
060
August 1998
Total Fire' Dept. Calls Fire $ Loss/Saved
2000 1,400,000
1,200,000
500
1,000,000
800,000
600,000
400,000
200,000
o
1500
1000
o
1996
1997
1998
1997
1998
. Monthly
. Year to Date
. Saved . Loss
Aug 1998 Total Calls 242
1998 Year to Date 1,637
1997 Year to Date 1,669
80
70
60
50
40
30
20
10
o
YTD 1997
YTD 1998
}.
.
.
.
Structure Fires> $5,000
Auto Fires
Brush Fires
Haz Mat Incidents
[ 1997 - 6
[1997 - 15
[1997-12
[1997 - 52
1998 - 11]
1998-16]
1998 - 27]
1998 - 76]
061
Fire & Life Safety Insp
700
600
500
400
300
200
100
o
Inspections Reinspections
1997 YTD . 1998 YTD
Medic I Transports - ALS
700
600
500
400
300
200
100
o
1996
1997
1998
. Monthly
. Year to Date
Fire Dept. 1996 1997 1998
ALS YTD 647 610 579
Prevention Activities YTO
200
150
100
50
o
1997
1998
Permit Insp [1997 -161 1998 -126]
. Plan Review [1997 - 64 1998 - 34]
. Public Ed Contacts [ 1997 - 43 1998 - 18]
Medic I Transports - BLS
200
150
100
50
o
Fire Dept.
Olympic Ambulance
. 1997 . 1998
Fire Dept. 1997 1998
BLS YTD 38 63
062
-'~"::..~...,,~,;.'Y'-.,
BEE ATTACK
" ___'": .': _'___ __,,' ,:~~"i, :_:" _ _ _", ,- ._!-"-,,- :,,-: . ", : . ,: ~, -_
Port.Angeles mei:lfqFJ}.1.qr,~r.ei1J}e'J,g~r;s..~sista12~year;iJld bOy",who;wasi;attackedpy a swarm of bees in Port Ange-
les.According tofqmqY:\~~fhber13;';':flobe'1Lacy;:423V1..16t/1,Bt., suffered between 100to 200 stings at. about 5
p..m. Tuesday white,p~rforriji,+gclJ9rf!s:neq,r.a, sfted'lJehindthe ho~e.;Neighborhobd ~hildren used hoses to fend
off the bees until., nieaicak~~lpl.qtr;~:~f~>bc#:x :wcis. tr,eat~d at ,Olympic Memorial Hospital and released.
o
OJ
:...0
" \"'>KmlJfTHoRliiWENiNSTJi.,{nAit\"Nm:::;'; '.
. BURNED CARTS', ' ',' .~"., ' " "'c-;-,,--~~:~:;::>
.: .. ': '" '/. . d';">'" :/!'::",{',:,:~:,,:,:,~:~\ .,/" ...:<,:;,'i~;i":,;:;,,!~_'::.~~>~:_ .,':.. ;,<:~;.~:>.,. .t,:- _ ' , '~-.;:,,;;<:;": 'f:.:., " ~.': _, ,,' ~;,::''<;'''~'<:,::?,:::, :-",:.,.",~~:(::,';', "':
Hazel Beeler ,takes pho.tographof a group 'of gol{carls' burned ina blazeSaiu-rooy,;'dt<,:
Port ~eles Golf Cou~e.Thirly~s(w~ngolf carls, C;Zl Pri;v~ly Owned,' were~it~ft5:'-
damagea or destroyed z,n thefire,'whz,ch a4?heavz,ly ddmagedqstorage'buz,ldz,n,g;;' ,
Galfi course. officials. saU:k,theca~~~l;l#JypiEE!:.ly valuedfrorr]/$1.,@O to $4,OQQ.~ach;. .
. . . .' -' . __ -'. _ _ " : _ . '. '. -. -.. . ., -;.:~.. d'. ----,,:-,- ...... - ---
f;
f
064
- - - -- -- - --- -- - ---
---
}pc,
L if b
Port Angeles
Firer DeJ'artment
saving Hearts and Homes
seytember 1998
,
065
September 1998
500
Total Fire Dept. Calls Fire $ Loss/Saved
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
o
C
1996
2000
1500
1000
o
1997
1998
1997
1998
. Monthly
. Year to Date
. Saved . Loss
Sep 1998 Total Calls 209
1998 Year to Date 1,846
1997 Year to Date 1,913
100
90
80
70
60
50
40
30
20
10
o
YTD 1997
YTD 1998
.
.
.
.
Structure Fires,> $5,000
Auto Fires
Brush Fires
Haz M at Incidents
[1997 - 6 1998 - 11]
[1997-16 1998-17]
[1997 - 13 1998 - 38]
[1997 - 64 1998 - 83]
066
'7
Fire & Life Safety Insp
800
700
600
500
400
300
200
100
o
Inspections Reinspections
1997 YTD . 1998 YTD
Inspections Reinspections
1997 YTD 707 602
1998 YTD 731 576
Medic I Transports - ALS
700
600
500
400
300
200
100
o
1996
1997
1998
Monthly
. Year to Date
Fire Dept. 1996 1997 1998
ALSYTD 732 680 638
Prevention Activities YTD
200
150
100
50
o
1997
1998
. Permit Inspections [1997 -172 1998 -'153]
. Plan Reviews [1997 - 69 1998 - 48]
. Public Ed Contacts [1997 - 45 1998 - 20]
Medic I Transports - BLS
250
200
150
100
50
o
Fire Dept.
Olympic Ambulance
1997 . 1998
Fire Dept. 1997 1998
BLS YTD 50 76
067
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PENINSULA DAILY NEWS (CC)
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drives' }r'<'1~
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PORT ANGELES -An elderly
woman drove out of the parWng
lot near City Pier and int~S~he
rocks below Friday afl;ern9oP..~:;;\
The 85-year-old womlJlli~\Y~' .
not injured when she., a~tet#p~ ....:!
to back out of her parkingd>I~~:,i1
a forward gear. She.sai9, sPE}i~~ .;;
to stop, but she ac~id~n~rlllH';:
the acceler~tor agam,esal." .4. ';~~.I1. :'.~'.'..:1
Angeles polIce officer JackjLQWW!. ii"':.
"I heard a crash and,agri@lngi,H.
noise," said witness Bru?e.~.:w~t-!J
son, 14. "Then I sawall the COast '
Guard guys running." \' .:"
The gray Chrysler New Y9J,"ker ;
went off the embankment:.,'a,nd.;
into the rocks about 20 feet oelo\v.' ;';
. "I was shaking,". she sai4,M ...'
paramedics and police ()ffWeJ,'s.y
"God, that was a novel sensa.tion'" '.
going down those rocks!' 'f!;':~. i
, .' ',' ....I.f.../..'. ,,;_,.',;
Crew membe~s oft.hep9~t!'
Guard cutter ActIve asslsted:I>ort,';
Angeles police, firefigh~rs,\fab.d .;~,
paramedics in getting thewomiu.1t::):
out of the car. .:;.;;,.tlD: .;;.
"We kept her in the car' ,until.\;!
paramedics checked her out,,, '
Lowell said. "Between all onus~ "
we got her up the hill. ",;
Oil booms were placed irithe
water by the Active crewto con-
tain transmission fluid and fuel
leaking from the car.
'I'he woman's car was pulled
off the rocks by a tow truck
owned by the woman's son an'
hour later.
::."if';'(:f'flj;',:t."it,. . .. .... . '.. . . KEITH 1'HORPE/PENINSULA DAILY N
Rescu-eiworkers assist a woman.over boulders to safety'after she drove. her vehicle into the Peabody Creek Estuary near
CIty~I~rlnPortAQgele.. ' ';' . . .
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WATER DEMAND
.1M PH IIWl APIl ...., .... .... MNI .. OCt NCPI Die
2,865C7.2lMI)CLAl..l.AMRES SELF..........
.898 C7.~}~c:c::MoI. SELF-tWA.
MOREP118.'M<otI. l!rlMII
D 1997 .,998
TOTAL LANDRLL DISPOSAL
15.822 (43.2") TOTAl. CITY TONS
-
2.011O (5.~).EffERSOH COLMY
L5
RAINFALL
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.WI PH IWI 11ft IMY .... ..... IIJO lIP OCT NOlI Dee
D1997
.,998
..10 Y.... A__ge
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- .. - - ..., - ..... .... - OCT - DOC
01997 .1998 -. 10 Yea, A.....ge
ELECTRICAL USAGE
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- .. - - ..., - ..... .... - OCT - ...
1:11997 .,998
071
PUBLIC WORKS & UTILITY DEPARTMENT
MONTHLY REPORT
SEPTEMBER 1998
IffittttfffflfttttfitttttttWAr.e.Riii~ffiiffiiffittifftttifillilttlitili~iiiili~l
. Main extension - 4th & Washington
. Replaced 50 old Hersey 518" meters, project completed
. Main breaks, 2": 1
. Utility locate requests: 56
. Installed eye wash in pain room
Ifmt::::::r:ttttttirWA&.TSWATlUU:'_Cl1QNtt:ttiitittfitlltttml
. Installed new clrulating pump @ Pump Sta #4
. New compressor @ Pump Sta #1
. Root Foam Program, completed for year
. Rodent Baiting Program, completed for year
. Storm catch basin dye-test, Demo for 4th grade QJA class
Wfrrrr:tttftttWatEWAr.e.R:l1I.Ul1I1JSN;r::lr::rntttlrrrrrrr:n
. Worked with Rayonier on leachate testing & dumping
" Worked on Landfill ground maintenance
. Researched backup and upgrade for plant SCADA system
. Researched SCADA for landfill leachate system
. Worked on annual pretreatment inspections for industrial users
. Completed rebuilding primary clarifier chain drive
. Dewatered Secondary clarifier for maintenance
. Prepared WWTP budget with Deputy Director
M::itt:::::rr:lr:tf:~:::rlr:e.,QQfeMe.Nl\$e.a.V'QE$:rrrrrrrl:t:lr::::::~:r~:r~:rrr:~1
. Service Tickets processed: 98
. PM Services and Inspections: 12
. Denver's PM services: 17
. Denver's Service Tickets processed: 2
. #1504 Ford Tractor Mower transmission clutches replaced
. #1731 Chev. Water Truck transmission overhaul
. #1894 Ransom Mower reconditioned
. #1907 Refuse packer paddle replaced
If::itiititittitrtmttmri:r:::QltO\OeeRAr..ON$.ttttt:n:ir:Wttttiiiiii::l:ri:iii\irr~'1
· Remove service and transformer bank @ Bimey's Restaurant site
. Pull-In single phase from Melody lane to Woodhaven lane
. Install Airport pole for POPA
. Install transmission pole for Daishowa
. Replace light bulbs [with PUD truck) at Shane Park
. Install guy pole for Rite Aid addition
. Finished Mill Creek Court Subdivision service
MOREPTi8,~. UlflMlll
e
~ ~
~~~"
IfililtififiiiiiftilttitJitttttfi$.Ot.lftiWA$Te.ittitiitimmtltitliiiiiiittiiiiiiitiJ
. Attended SWAC Meeting
. Continued work on Clallam County SW Comprehensive Plan
. Support for annual Household Hazards Waste Event
. landfill Cell Expansion Project
. Ground water testing
li\lEltlfifiiiftftltffflfMfttit@jitfiiSTUetfffiiiifiii!itiii~liflilifflirrliiiiiiiiiifilil
. Repair sidewalk @ City Pier
. Construct cabinet for City Manager
. Paint red curbs, yellow curbs, lay plastics
. Paint fog and centerline with County
. Earth burm Installed @ Milwaukee Drive
· Grind sidewalks for Housing Authority
. Co-op sidewalk @ 7th and Chase
. Catch basin replacement @ 7th & Chase
. Street Sweeping - City wide schedule
. Alley Sweeping - City wide
. Support "Big Hurt" event with signage
. Restore waterAYastewater cuts With AC Patch
. Co-op sidewalk @ Rose Lumber
liiiiiiffr:mrit!:lfllllll!feNllNESRtNQ:fIiiJ!f:e.8.MI.1.$l!:i.fMtrrrr:tm::::~:i::1
. Airport Road Realignment, rlw acquisition support
· landfill Cell 3 Expansion construction support
. FEMA storm repair support
. Traffic counts continued
. CSOII&I Study support
. LID 215 Final Assessment proceeding
. EdizlHook Sewer Assessment ORA
. "I" Street sidewalk design
· Attended CSO conference
. Attended APWA Stormwater Managers Meeting
. Gateway Design RFP advertised
. SCADA review support
072
~...MlI.~Wt.'I~~
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--J
W
CATEGORY JAN. FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. 1998YTD 1997YTD
-Nt:VV
MODULAR I MOBILE 2 4 2 1 1 0 0 1 1 0 0 0 12 4
................................. ....viiiiiE .......,90.000 ......$16tf346. ..........$98.136 ...........$s:i'ni ............'5.225 .................$0 ...................$0 ...........$65.ooii ........$6iiOiiii ................$0 ...................$0. ................$0 .........$543484 ........'18if976
SINGLE FAMILY 2 1 2 5 0 1 2 3 4 0 0 0 20 15
....... ........... ........ .......... 'viiiiii ....."$403;166 ........$75}jiiij ........$145;000 .........$625.16ti ...................$0 ......$15ifoiXi .........$2'24;'245 ........$1 iiO;iiiiii ......$239;5&f ................$ij ...................'0 ...............$0 ......$2:i:iiib;on .....$f729:595
MUL TI-FAMIL Y 0 0 0 1 1 0 0 0 1 0 0 0 3 1
.....................................viiiiil. ................$0 ................$ij ...................$0 .........$2so:H1' ......$(057;162 ...............$(j ...................$0 ...................$0. "'$2:468;04'i ................$0 ...................$0 ................$0 ......$(337.273 .....${201;:000
ACCESSORIES 3 2 4 3 2 1 3 5 9 0 0 0 32 26
...................................."iiiiiiil. .........S7;000 ..........$6;884. ..........S38;1so ...........$18.oiiii ............$7;400 .......$1Tooij ..........$14.324 ..........$30:763" ........S58;029 ................so ...................$0. ................$0 .........$1.9{580 ........$189;S17
.N"'W
RETAIL 0 3 0 0 0 0 0 0 0 0 0 0 3 5
.....................................viiiiil. ................$0 ......$764}49. ...................$0 ...................sif ...................$0 ...............$0. ...................$0 ...................$0 ................$0 ................$0 ...................,0. ................$0 .........$764:749 ......S2.8"ffi:i04
HOTEUMOTEL 0 0 0 0 0 0 0 0 0 0 0 0 0 0
.....................................viiiiil. ................$0 ................,(j ...................$0 ...................S(j ...................$0 .................$0 ...................$0 ..................$ij ................$0 ................$0 ...................$0 ................$0 ...................$0 ...................$0
OFFICE 0 1 0 0 0 0 0 0 0 0 0 0 1 1
.....................................viiiiiE. ................$0 ......1475."126. ...................$0 ...................S(j ...................$0 ................$ij ...................$0 ....................$0 ................$0 ................$0 ...................$0 ................$0 .........1475)26 ..........,86;600
DRINKINGIDINING 0 0 0 0 0 0 0 0 0 0 0 0 0 0
...................................."iiiiiiil. ................$0 ................,0. ...................$0 ...................$0. ...................$0 ................$0. ...................$0 ..................$ij ................$0 ................'0 ...................$0 ................$0 ...................$0 ...................$0
AUTOISERVICE 0 0 0 0 0 0 0 0 0 0 0 0 0 0
...................................."iiiiiiil. ................$0 ................$0. ...................$0 ...................$if ...................$0 ................$0 ...................,0 ....................$0 ................$0. ................$0 ...................$0 ................$0 ...................$0 ...................$0
INDUSTRIAL 0 0 0 0 0 0 0 0 1 0 0 0 1 1
...................................."iiiiiiil. ................$0 ................$0. ...................$0 ...................S() ...................$0 ................$ij ...................$0 ...................$(j ......$818.000 ................$0 ...................$0 ................'0 .........$81"8.000 ..........S39;000
-NEW
SCHOOLSIHOSPITALS 0 0 0 0 0 0 0 0 0 0 0 0 0 4
.....................................viiiiil. ................$0 ................SO' ...................$0 ...................$0. ...................,0 ................$ij ...................$0 ....................$0. ................$0 ................$0 ...................$0 ................$0 ...................$0 .....$5;5"60;01.0
CHURCHES 0 0 0 0 0 0 0 0 0 0 0 0 0 1
.....................................viiiiil. ................$0 ................,0. ...................$0 ...................,0. ...................$0 .................'if ...................,0 ..................$0 ................$0 ................$0 ...................$0 ................$0 ...................,0 ..........$24"369
RECREATION 0 0 0 0 0 0 0 0 0 0 0 0 0 1
.....................................viiiiiE. ................$0 ................$0. ...................$0 ...................$if ...................$0 ................$0 ...................'0 ...................$0. ................,0. ................,0 ...................'0 ................$0 ..................,0 ........$19ifooo
,ALT.
RESIDENTIAL 21 23 28 24 35 61 37 50 105 0 0 0 384 357
...................................."iiiiiiil. .......$63;126 ......'170,292. ........$266:261 .........'16(61"7" .........$1"08"252 ......$2S(266 .........$1"85;959 .........'137;2oi .... "$3iiif5'i5' ................'0 ...................$0 ...............$0. ......$(674;495 .....$.1"372;269
COMMERCIAL 11 9 12 10 13 8 6 13 18 0 0 0 100 136
...................................."iiiiiiil. .....$134)00 ......$133.'284" .........$3"1"i;9S0 .........,I33}40. .........S925;645 ......'21(643 ..........$82)68 ........'802,"452. ......'(33)72 ...............$0 ...................$0 ................$0 ......13:569.384 ......'2"625.555
PUBLIC 2 0 3 0 2 4 1 3 3 0 0 0 15 8
.....................................viiiiil. ......,180;000 ................S(j ......'2.'2"f{5OO ...................$0. ...........'10;900 ......$503:500 ..........$88;200 ...........$2(995. ........'3{5OO ...............$0 ...................$if ...............$0 ......$3.047.595 ........$700.675
DEMOLITION I MOVE 0 2 1 1 0 0 3 1 2 0 0 0 10 21
.....................................viiiiil. ................$0 ..........$1""soij ............$2.000 .............$1..000. ...................$0 ................$0 ............'.1"500 ...............$5O(i ........$1"1.000 ................$0 ...................$0 ................$0 ...........$77500 ......sfiiif7oo
rnT1l.I
SLOG PERMITS 41 45 52 45 54 75 52 76 144 0 0 0 581 581
CON.st:.VA[i}e.............. .................... ..................... ....................... ........................ ....................... ..................... ....................... ........................ .................... .................... ....................... .................... ....................... .......................
$877,992 51.792.781 $3,073.057 51.273.811 52.114,584 51,165,409 5596.996 51.247.917 $4.825.357 50 50 50 516.967.904 518,045.570
:->: >>"':;.. .,. >. ,. ~ .. ,. .. '. , .. , . ... ...::. .>: .':' .. ::::'" >>. .. :;':'" ;: .,. ,"Vh..' :$: ,., , =--'::,,':0. :-.~::::-:;...-: -:w '. .~ ..:..~::.. .. .~. ::.... x.:::::::::::::.--=:::~~~ :::::::"::::::. '" ~ ~ , '. "'::::::'"
.. ..
R IW CONSTR. 4 6 2 1 1 3 0 3 0 0 0 0 21 26
...............................Reven/it. ............$120 .............$240. .................$80 ................$40. .................140 ............$12ij ...................$0 ...............$12ij ................,0 ................$0 ...................$0 ................$0 ...............$840 ............${(j40
NEW WATER SERVo 3 0 2 4 2 1 1 1 0 0 0 0 18 36
...............................Reven/it. .........$5;941. ................$0. ............$2;866 .............$2,"866. ............$.1'558 .........$1;43i ...............$150 .............$1;433. ................,0 ................$0 ...................$0 ...............$0 ..........$21;"9"1"6 ..........$67;205
NEW SEWER SERVo 2 1 3 4 3 1 1 2 0 0 0 0 19 23
...............................Reven/it. .........$1;444 .............$642. ............${524 .............'2,"648. ............${966 ............'722. ...............'642 .............'1..522. ................$0 ................$0 ...................'0 ................,0 ...........'12:55"6 ..........$52;380
NO. OTHER PERMITS 9 7 7 9 6 5 2 6 0 0 0 0 58 85
OTHER.PERMit.REV:.......... .........$1;565 ............"$882" ............54;470 .............S5..554. ............"$3:564 .........52;275. ...............$192 ............S3;075. ................$0 ..................0. ...................$0. ..............."$0. ...........$35;:512 .........$120;625.
074
l.fo
~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
November 3, 1998
To:
Mayor Braun and City Council
FROM:
Brad Collins, Planning Director
SUBJECT:
Planning Department Monthly Report - September, 1998
CURRENT PLANNING ACTIVITY:
Shoreline Substantial Development Permits 1
Conditional Use Permits 1
Municipal Code Amendments 0
Parking Variances 0
Administrative Review Approvals 2
Environmentally Sensitive Areas Reviews 3
Code Enforcement 3
SUBDIVISION ACTIVITY:
Subdivision 0
Short Plat 0
Boundary Line Adjustments 1
STATE ENVIRONMENTAL POLICY ACT (SEPA) DETERMINATIONS:
Determinations of Non-Significance 8
Mitigated Determinations of Non-Significance 0
Determinations of Non-Significance 0
DEVELOPMENT REVIEW ACTIVITY:
Clearing and Grading Permits
Building Permits
o
6
GROWTH MANAGEMENT ACTIVITIES:
Water Resources Inventory Area (WRIA) 18
Downtown Parking Plan
Annexation Planning
Cascadia Regional Plan
075
078
I
L7
~~~
CLALLAM COUNTY
ECONOMIC DEVELOPMENT COUNCIL
1998 Third Quarter Report
To: Patrick Ibarra, City of Port Angeles
TanJ..a\\d1, UyciSequin
Iml.eiol\ UyciFaks
Jm~ClaJDnCarty
ClmArr:bu1,PatofPatAngdes
MikeM:Imes, CIaJDn Carty PUD
cc: Board of Directors; Council Membership
From: Bart Phillips, Executive Director
Date: 10/15/98
Re: Third Quarter 1998 Report
The following is a synopsis of activities and results for the quarter ending September 30,
1998.
Recrui1ment and Marketing
Client Activity
The Council continues to support the relocation of Pacific Bay to the Carlsborg Industrial
Park. Construction was completed on the facility September 30. The company opened
operations 10/12 with 30 employees. Much of the assistance centered upon employee hiring
and assuring telecommunications services were in place at opening. The US West strike
complicated matters. However, through our communication to the various levels ofDS
West and the diligence offield staff, disaster was avoided.
Crown Pacific is nearing completion of their $20 million high tech stud mill near Port
Angeles. Initial testing of the facility is underway and it should be fully operational in the
fourth quarter of 1998. Initial hire~ at announcement were 40, however, it appears this
number may be increasing.
The Council and Port continue to work with a major client that is evaluating expansion to
the County. The Council generated the lead through the State of Washington. Based upon
077
our proposal the company sought further assistance evaluating options at the Port's Port
Angeles Industrial Park. A decision can be expected in the fourth quarter.
In July, United Wholesale Supply expanded their operations to Port Angeles. The Council
was contacted through the EDC's Web Site by the company's representative and provided
assistance in site location and demographic information. This company distributes custom
cabinets and appliances.
Marketing
The Council has focused significant efforts on marketing the Port's multi-tenant
manufacturing facility. The facility is currently under construction at the Port's Port
Angeles Industrial Park. A major direct mail campaign was undertaken. Information and
spec sheets were distributed to leads generated at the IBEX marine trade show, the Anaheim
wood working show and the ICCM Call Center trade show. In addition, information has
been distributed to other leads developed from trade shows, state referrals and other sources.
Results from the display advertising program were disappointing. No contacts were
generated. However, the direct mailing to EDC members did generate two leads that are
being worked.
The Council participated in two trade shows during the quarter: the International
Woodworking Fair in Atlanta, Georgia (August) and the International Incoming Call Center
Management in Denver (September). Ten leads of expanding firms were generated at
IWF, one of which specified interest in the Olympic Peninsula. All were long term
prospects planning expansions two years out ICCM was extremely valuable. Not only did
we generate several leads of finns looking at establishing new customer service centers, but
valuable networking contacts were made with vendors located in the Seattle area. They are
now aware that Clallam County is seeking customer service and back office operations.
The Council will support the Science Technology and Manufacturing Association at the
Tech Expo in Boston in November. The purpose of this show is to expand business
opportunities for Clallam County high tech firms. The Port of Port Angeles and Council are
providing financial support.
The Council has subscribed to a recruitment lead source operated by the National
Association of Manufacturers. NAM serves as a clearinghouse for members seeking
relocation and expansion sites, will pre-qualify leads and sorts for industry type and region.
The Council purchased the service in partnership with three other Washington EDCs.
Managing partner, Dave McFadden of the Yakima Economic Development Council has
been asked to sit on the NAMS committee developing this service. Our participation in
NAMS will gain access to leads that are bypassing state contacts and consultants. In
reviewing past leads the typical client is a small to moderate sized firm with 50-200
employees.
Clallam County Opportunity Fund
The Council has managed the review process for the Clallam County Opportunity fund.
The fund will result from sales tax proceeds as authorized under RCW 82.14.370, Sales and
Use Taxfor Distressed Counties-Public Facilities in Rural Counties. Discussions with the
Council, the Port of Port Angeles and the cities of Port Angeles, Forks and Sequim have
resulted in a recommendation to be made by the Council to the Clallam County
078
Commissioners which will outline investment and operating principles. The intent of the
law was to create a local long terni financing program for infrastructure which will create
jobs. The recommendation to be made to the Commissioners outline the following
principals:
. Sustainability of the program and maximum job and economic impact
. Promote local initiative and sound planning
. Support basic job creation and private capital investment
. Support feasibility or marketing studies for speculative projects
In addition, implementation, administrative and evaluation processes are addressed in the
recommendation.
Business Assistance
SCORE
James Budd, new SCORE Counselor has brought his banking background to eleven clients
during the quarter. Jim spends one day a month at the Seattle Business Information Center
and the Council will look to him for advice on improving local resources for small
businesses. Chuck Lamb met with twenty-three clients. The increase counseling activity is
a result of the heightened marketing of the Council's services.
saDC
Kathleen Purdy, Business Development Specialist, provided a program update to the
Council at the September Board Meeting. The update outlined the services provided and
their prioritization in terms oftime spent. Those are as follows:
. Buying a business
. Selling a business
. Financing/sources/fmancial analysis/cost control
. Business Plans
. Marketing/Sales
. Partnerships
. HirelFire employees
. Analyze the business
. Inventory control
The investment dollars for Clallam County through July 1998 is $3,736,000 with 19 new
jobs and 1.5 saved jobs.
Olympic NfcroIoan
Two loans were made during the quarter. The first was to a start-up retail establishment for
$8,000 and the other $5,000 loan was to purchase an existing retail business. The Council
hosted the Olympic Microloan Steering Committee meeting in September.
079
10/09/98
Clallam County EDC
Balance Sheet
As of September 30, 1998
ASSETS
Current Assets
Checking/Savings
1000 Petty Cash
1010 EDC Savings
1020 EDC Checking
1040 CD FFS&L 349
1042 CD FFS&L 108
1043 MRA FFS&L 609
Total Checking/Savings
Accounts Receivable
1215 AIR City of Port Angeles
1216 AIR PUD
1217 AIR Port of Port
1225 AIR Forks
1228 AIR Wash State University
NxLeveL
,
Total 1228 AIR Wash State University
1250 AIR PDA Planning
1260 Data Books
1270 Memberships
1290 AIR Due (to) from FTC
Total Accounts Receivable
other Current Assets
Prepaid Assets
Total other Current Assets
Total Current Assets
fixed Assets
1350 Equipment
1351 Accumulated Depree.
Total Fixed Assets
TOTAL ASSETS
LIABILITIES & EQUITY
Uabllitles
Current Liabilities
Accounts Payable
2000 Accounts Payable
Total Accounts Payable
Other Current UabllltJes
Deferred Revenue
Payroll Uabllities
Sales Tax Payable
Total other Current Uabllltles
Total Current Uabilitles
Total UablllUes
Equity
3900 Net A.sets
Opening Sal Equity
Retained Eamlngs
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
Sep 30, '98
162.95
71,223.61
1,323.83
19,656.51
17,590.24
13,725.61
123,682.75
6,250.00
1,750.00
2,500.00
1,125.00
38.00
38.00
2,000.00
53.95
975.00
40,401.10
55,093.05
4,095.89
4,095.89
182,871.69
37,264.44
-28,628.86
8,635.58
191,507.27
1,287.50
1,287.50
636.50
4,150.15
12.47
4,799.12
6,086.62
6,086.62
209,148.99
0.42
7,728.61
-31,457.37
185,420.65
191,507.27
080
Page 1
10/09/98
Jan - Sep '98 Budget $ Over Budget % of Budget
110,860.62 160,250.00 -49,389.38 69.2%
18,310.88 17,900.00 410.88 102.3%
1,001.23
5,023.29
135,196.02 178,150.00 -42,953.98 75.9%
135,196.02 178,150.00 -42,953.98 75.9%
105,615.50 149,808.00 -44,192.50 70.5%
10,078.70 16,850.00 -6,771.30 59.8%
10,437.42 18,100.00 -7,662.58 57.7%
12,432.36 20,000.00 -7,567.64 62.2%
27,513.53 32,000.00 -4,486.47 86.0%
575.88
166,653.39 236,758.00 -70,104.61 70.4%
-31,457.37 -58,608.00 27,150.63 53.7%
Income
4000 Contracts
5000 Earned Income
5050 Program Revenue
5070 Other Income
Total Income
Gross Profit
Expense
6000 Personnel
6050 Communications
7000 Office Operation
7050 TravlTralnlSubscrp
8000 Program Expense
9100 In-kind Donations
Total Expense
Net Income
Clallam lUnty EDC
P&L Budget Comparison
January through September 1998
o
00
.....
Page 1
08 ~~
([ALLAM -COUNTVlluMANE -"SHELTEil-'REPORT tOR-THE MONTH OF SEPT., 1998
)~~:JE~~::r~.~(]Ap.LT~~Y'T~'~'~:.::Tr~r:.IA~'~L:j $.:~:p"::::::rQ:~'("'J~'~'y"":JJ?~:~':':J:XTQ::'::::[::::::.:.:::.....:::
9i 21! 22: 111 91 171 17! 231 2S! 1 1 ! 1541'
01.. .0-: ..q:' .....q i" . .... '01'" ...., ... oj." .. q: .ji: ' ."'.3>'[ . , .[.............T.............:T...........j~C:.::::.....--.....
4: 2: 2: 9 ; 5: 10 : 7 : 1 3 : 4!! 1 56 j
11:.. 1;-: .~: i, i ,7.1' ,.j?1 . ?9.i?~j nQ...?1.L.' n .. ...:,........~... ..... ... .... ...,L,......I.44J............
4: 5! 27: 1: 7! 31 15( 141 171 : 93!
bi 2: .,: 4i or or". 5: .0: u "o! :.....i2['....
"', '.:.'.?I.l" .... .......'j:I....,:,.'.'..,.'.,:;..I........ .'...'....~.:;.I......',.........4t.l....'.:. ..".........;,1..1:.,:..:.::.:,:.,:~~.i..,..,..'... ......".l~.I..".:.::.:..:.::,:..,~~.I.,:~.,.~....................'..t.'.....'.'.................,...:.......",.. .........r.:.:::..:.::.~.:~ll.:.:.:.:.:_:..:.:.:".:..,...,....,.
141 20i 81 41 211 551 51! 771 51! 1 1 1 3011
.. __.. .... ... _~..... .. ..... ....: ... .... .. 1'" .. . _ .......: ......h.... 0_ ...~.. .......... .0_ .... ... .. ....... ,'. .,. _ -..... .. _ .... _ ...... .......:...... ....... ........:...... -.. ......... -. -:. ... ... _ .......;... ..... ..-........... ...... ....... -.......
141 13! 71 51 171 6: 6: 12: 9: 1 : : 89:
... : "1?r........: ' if '..:.j1I. ..:: .j:~l :.:....'.j1.r...:....:...ii..i..::.:.: jiT......::....j~L::.::..:::::.il':.:...::,...::,:.[.::::,:_:..:.::,:...I.....:..:.::.::::,L::_::::IQ~T::::::::::"...,.
0: 3! 3! 1! 0: 1! 4! 21 21 i ! ! 161
f[iiii~ll[l[~IM;[llilriiriiilil~ilm
41 8! 91 4( 7: 8! 12! 17: 161 : 8Si
. .....1.9\....... .... ..~.:. ... ........ iL. ..........4\... ............7.\.... .........~.9 t.........?,i]......... . .?"? L.........~.?~.L.................. .L..............".,..:.... ...,.......'.....r.~.....j.J?.L....~........... ......
20! 171 37i 151 27: 391 671 38! 58: 1 i ! 318i
......... ....:...... ....... ...................00.._' ... ............:...................~................... ...................... _..................... _......_ ,.. ........,.. ............................. .......... .1.................... ,,"........ -...... ....., ...... -.-..............
8! 91 51 91 10! 38\ 42\ 551 52! ! i ! 228\
. ....31........ 31.... .3"(......."2[........,1.. ........4T...........3j..........3T...........3r.................r...................!...............r....'....z.sT................
. .. . ...Q \." . ....? .1.... . .. ..91.. . .,....... if.... .........Q j .. ...'" ..... ~. r.' ..,........9.1.. ...._.~...ij ........:.~~..........jl..'-~~........._........I.~-..~..:..::::......,........1:......::::... .........,.....l.............~::....1.9.r-.......::::.......:....... .
3, 2: 5: 4, 2, 2: 6: 4: 3; i i i 31:
n_' . ....:.. ...t.. .-. .... .... ".'.", ,,'l "..: . ......1. ....... .......... ............................................."..........-.............................t.................
1: 1! 2: 1\ 2! 01 31 6! 31 ! i : 19:
..f8[:::.~~.I:.~~r::.~ :~r......~.?.;.:ji~T..:1.;}!.' j~:.~r.::::i:;::~r:.:.....:~J::::.::::::.~l..::.::::~I::j::~::j::~r::.:.:.:,
26: 201 21: 18: 28: 231 17: 25: 17i O! oi 0: 195:
. _... ...... .._ _. n......... _.....~ ....", ...... .... i .... ......'....._ _.0...... ..... ....... .0._ .._....,... _.. ........... .... .............. _........~. ................................ ......... ... ..... ...... ..........._........... n_.... ....... ..................................._ n._
421 43! 581 32! 51: 115! 1481 1321 1521 0: oi 01 7731
. .._. .....__~.n......... _... .:.... . _. ... ..... ~.... .. ...... . ....:........ .....'.. .~............._ _.....~. .. .... .... .... ~ .......... _ .... ....~. . ._'_'. ._..........:__ n.. no... n.. .... .;.... _h......... .....:... n.. ........ ..... .~...... .............. .t............. ...._.....
7: 81101 91 5: 91121 15: 101 01 0: 01 85!
. . ."1". ... s ( . ...4(....4"! . ....... 61" .":3 : ..... .. ....s..i .. .. ......5 j...............6.-;...........0 r.......01.. ....... ...6'1".........."3"31..........
3 \.. '010 :.,! , 1 .. ..; 171 "2:" .......0 i..... .... ! .....,...... ...! .......1'........ 5.(...........
.,: ... ;'1 .. 2 i' .....0 ["....... 21.....01 .. .2 i......2 t. ...........,! ............["......... ....j.:......ff1"'........
.......i"6[......4[..51'.......61'..........0.[ .......4 \...........9 1 ....'21".............21...........:-...................: .....:..........5..81'-:.........
.~,. Z! ... 9\0! ... .0. ,[.. ..' QI.... '..o:............?:......... ........I. ...."]"..... d...-~-l.............
..... - -....
A<:'9. ?~~~y..~.~~~. .
ACO Gift Cats
... .. .-.... .......-...
PA Citizen Stray Cats
i'A thizen 'Siirr."tat"s"
$/(jJf~~~:$~r~y..~:~!~ ..
SID Truck Surr Cats
...............................................-............... .
~,~~.~.~..P'~~!.i.~...~.~~~y'..~~~~.. .
<:.~~!:l~y....P.~~I.!~..?~~r...<::~~~ .
Cats Left at Shelter
CitY.AdoptecfCats........ .
.~~hijA~p.~~:~~:.:.....~.,.:..
ACO/RTO Cats
._...............u.................._..............
PA Citizen RTO Cats
................................-................. .
~~~~~.gT.9..~~~~...........
LAS RTO Cats
'Att)"'(:ats-.PtS ..... .....--..........
i'A" CitlZ"en Cats fits
:~~~~~:~~!~}1$.::::-:::-:::..: ..:.::.:.....
LAS Cats PTS
................................. ..................... ...... ...........
ACO OOA Cats
.........................................................
PA Citizen DOA Cats
.Count}dj6ACats.......... .....
LAsbbA.cai:S....... . .
Cats Escapecf
.'T"tiiaT......iicomlii!1" 'Cats
.fotal.....Adopted.....C~its...
Tot"af"...Ca.ts.....pfS....... ,.... .
Tota'.....D"OA....C"afs.........
f.ofaf.R"fO.....ciis .....
i'A" Citizens biher'Arlimals
Accf6the.i"Animais..... ......... ..
~~~~~y..:Q~h~f::A..~i~:~.I:~
LAS Other Animals
o
00
~
._..._._.__ _____ ,,__.._________. ...__ ._._n___.____________.____._
...)
r-
0<)
. .. . ...,
iCLALLAM COuNTY .HuMANE. SHELfE.RREPdRfFdR.THEHHMONfH..bF.HSEPf~, 1998. H.
::.::::::.:::...::::.:....:::....::.:::.::::.::..::....::.:.:::....::::...J}I~::::::W~~::T~..~LIAp.Y:I~f~i.J}~.~:::::TJ:~:r:jA:~:9.::::.T$:~:p.:::::::IQ:~I:::::TN~y.:::::JQ~:~::.::TXT~::::::r::::::::..:::::::::.:
ACO Stray Dogs j 91 1 6: 1 2 : 11 ! 11 : 1 0: 91 7: 181 ! 1 : 1
.........06. ........60..................... ......... .................. .......... ..... .~............ ............. ....... .......... ......._ ............ ........ ...~ .......... .... .... ~....... .... _ .... ...... ............. ...... ...... ......... .... .............. ._........ ......... ... .... .... -:-......_ ........ ......;. ......... ....... ...................................................
ACO Gift Dogs ; 01 0\ 0: Oi 4; 0: 0: 0: 01 i 1 1 41
.~A~i.~!.~~.~...$.ff.~i.P..~.9.~.. ............... .u......... ..!.. ......H......~.1..................il............1..r... .... ....4.1......................2.J.......................~il.........................~ i......................~.L.......................1.1................................J.........................................1........................................t............~.........~.I.t.........................................~
PA Citizen Surr Dogs : 17: 91 8: 14: 6: 221 141 71 71 : : : 104!
County Public Stray Dogs : 20 \ 8 j 1 2 : 9 : 6: 5 : 8: 9: 9: : : : 86:
. ... .60' ..... ........ ..........h.... ...... ........ ........ -.... . -. ................................... _~"""'" _.. ....~... _ _...................... _............ _.............. ....~................. ~_........ _.. _........~. _......... h.... .................. ._..... ............. .................... .... _.... _............... .........J.......................
CountyPublicSurrDogs : 311 15: 22: 18: 20: 261 20: 12: 181 : i 1 182: .
................................................................ .... ... .... . ... ............-..............t...... .-." 1 .......... ...................... .. ...............t..................:.-... ...............-1.........-.......-...................................................-............-..................................................
Dogs left at Shelter : 221 26: 16: 251 121 30: 20: 291 161 : : : 196:
~'r~~f~HI~r?:Ij~I}:I~:I~;~lj~i~In~~I:::J~~}if~I:::
LASRTODogs : 2! 0: 1: 11.2\ 31 71 11 2! \ i ! 19!
............................................................................................,...............,......................................................................f......................................................................................................"1"..........................................1.......................
ACO/RTO Dogs : 71 61 8: 41 9\ 61 6: 51 8: l ! ! 59!
_....60.. .... ...... ..... ...... ......--..- ........~.. ........ -........ -. -.-... -...... -........... _. ... ....J.... ....... ..... 1'............ ....1... -- - - .......... ........... ...... ....~. ......... ......................... ...~......... -.. -.... .h..... ....... ......-..... .......... .... ........................... ........... ............n.......__n............t ........... ............
PA Citizen RTO Dogs : 5: 0: 41 6: 1: 3: 1: 31 21 I : : 25:
. ........ .............. ............ .... ........ ............. -........................ +............................................... ... ... .1..... -........... .)............ .......~............... -......... ......... ...-... ............. ... .................... ..... ...................... -}... ...-. ..... ....... -c-.......... ..... ........................... .......... ........... ....
Coun!y' RTO ~ : 141 9\ 51 10: 91 81 10: 10: 71 : 1 j 821
X'~~~I~LJ[~r~I]F'TFjHIi1[TrFnr~
P A Citizen Dogs PIS . 10: 6 j 2 j 1 01 6 i 1 0 j 11 : 3 j 71 : j : 651
.. ............. .......... ....... ....... ... ...__n.. . . - ...: ... . .... ......... -..........~..... ..___... ....... ........ _ ... ..... ...... .... .. ....... .... ...... .... ....l ................... .:. ...... .... ..........~.. ... _............ ;... .......... ................. ..... ........ ..
County Dogs PTS 20: 35: 18: 10: 16: 22: 13\ 16: 18: : : : 168\
-.................................................................... ................t...........................-...................................--.........1..-.............................................................................................................................1.....--.-..........--1..............................................
LASOOADogs 11 11 01 11 01 11 21 .11 31 : : 1 101
:~~:~~.~:::::::::::::.::::::...:...:.:.:..:.::.:.:::..:.::::::.:.......::..Qt:.::...:.:.."1:"I:.::.:....:.:1"l..:::.::::::il.::::::.:::::..QI.:.::::.:..:::..Q.l:..:.::::::::.J.l.::.:.:::.::::.:.91.::::::::::::::::91:::::.::::::::.:::::.1:::::.:::::::::::::::1.:.:.:::::::::.:::::.t:::::.:::::::::::~"t:::::::::::::::::.:...:
.P'~.q~!~.~.~..PQA. P29.~........ .......... ............ ....t.. ......... ... J.t........ ....?!.... ....... .?.!....... ...... .11.... ...........9 t. ......... ......Q 1... .........9.!.... .... ....... ..1.[. ........ ........9.[..... .............. .1.................... j... ...... ... ........]. ............... !..l.................. ......
~~~.!?Q~..~........................................l.... . ......?L...........?.i.............~.!..............~! ..............J.L.............?j............1L...............~.L................~.l....................L..................L.................L............?1.!........................
ACO Quarantine Dogs : O! oj 0: oj 0: 0: 1 i 1 i O! i ! : 21
.............;..;...............................;....................................,... ..............,.................:......... ....."T.................,..................,.... .............:. ...............,...... .............-:-....................1.....................,....................,.....................,.....................l........................
PA Citizen Quarantine Dogs : 0: 0: 01 0: 0: 1 i 0: 01 01 : : : 1 i
_.u......... ................................._u.. .... ..... .... -.......-.............. _.. _............. ........... _.. _......................~.... _ _....... _........... _...... ..... _.__..... .................... ......__... .._..... _ _......... .... ~........ ......... ....4.... ................... ....... ......... _ .................. ...... ........ .n.. ..... .... ............. ....... .....
County Quarantine Dogs ! 01 21 1: 1 i 11 21 01 2: 15i i : j 241
..................................................................................................................................................................................................................................................................................................................t...........................................t.......................
.q~.Q29.~.~!.~~~~...........................................l...............9;............9.1.............9.l.............9.1...............9)...............91..............9.\.................9l...............J..l....................L..................j....................]..................1..1........................
Coun~D~esca~ : 01 0: oj 0: 0: oi 1: 0: : : ! : 1:
J~f~E~~~tf~~~~~~:srjI~r~l!]JlnlI~lj~l[]lIHlHI~l[~I~lnlf
.T.~~.~.!.P~.9.~...~!.~......... ......... ... ... ...............!........ ~.?!........?~L.....} J..L........?~L........?..~.L.........~.~.i. ......}..~.!...........?~.L.........}..?..l................Q.L..............Q.L...............Q.L......~..~.Q.L......................
Total DOA Dogs j . 4 1 5 i 6 i 9 1 1 i 3 i 6 ! 5 \ 6 ! 0 : 0 1 0 I 4 5!
..... ..... ....... ....... ........ ............. ..-.................... ........ -..... -.. .'. ............. ................... .u.............. .......... -........ .....t.................. t. -.. -..... -. -.. .......... ............. -................- -........... ..... .... ..... -J-. -........ ...... .....~.. ...n. ..n....... .-(................ .....1.. ..n...... .... ...4.4..... ............... _...
T.~.!~!.. .gT.9... .9.~.g~......... ............... ............. ...l......... .?.~.!... .....1.. .?.l.... ....1. .~. J..... ....?).. l... .......?.1.!..... ..... .? Q .t... ......?.1. ]..... ..... ..1..~ t..... ...... J..~.i................Q.L..............Qj.. ...... ........9..!... .....1..~..?.L.................. ....
Total Complaints Handled in: 7: 71 61 8j 2j 1: 5: 9: 4i i : : 49:
.~:~.~.~~~~~ ..~~~....~~_~:.:~~:=.~~~:_~~:.::..~..:~... ..:j..::. ..~_~.l~:.~...:._:...L...._:J:...~_.~.~_.:....~~~:..T~.=.~~.=I~=:~~:._r..._~~.J...................r....................].....................:...................."1"....................[.......................
o
00
~
~
~ PORT ANGELES CHAMBER OF COMMERCE
121 East Railroad
Port Angeles, WA 98362
October 20, 1998
Becky Upton
city Clerk
city of Port Angeles
P.O. Box 1150
Port Angeles, WA
Dear Becky:
Enclosed you will find our financial statement for the
month of August and September 1998.
Our request for reimbursement is for those two months
with a total of $6,289.00
The September statement is a little confusing where our
accountant backed out of the amount of $1,798.00 for
e9uipment and I had removed it in an earlier statement and
dld not charge the city for this amount.
Reimbursement amount: August $3,454.00 and September
$2,835.00 Total $6,289.00
Please call me if you have any questions.
I
Sincerely,
~~../ ../~
~/L-'-'---'- / ~___....
Erl Hans n
Executive Director
FAX # 360-457-5380 . www.cityofpa.com . E-mail: pangeles@olypen.com
REPRESENTING THE LARGEST GROUP OF BUSINESSES ON THE PENINSULA
L9
(360) 452-2363
085
r-
I
I
..
ACTUAL 1998
CURRENT YEAR
MONTH .TO-DATE
REVENUES
MEMBERSHIP DUES $
COUNTER SALES
BUILDING RENTAL
SHARED EXPENSE REIMBURS
N.W. WOOD SHOWCASE
ANNUAL BANQUET
CHAMBER FUND RAISERS ( 1)
FUND RAISER-AUCTION
INTEREST EARNED
BROCHURE DISTRIBUTION
CHAMBER SERVICES
DONATIONS
MISCELLANEOUS
CONCERTS ON THE PIER
RETIREMENT PROMOTION
JULY 4TH INCOME
INTERNET ADVERTISING
BUS. RETENTION INCOME
TOTAL REVENUES
EXPENDITURES
MATERIALS-COUNTER SALES
MATERIALS-SHOWCASE
SALARY - MANAGER
SALARY - SECRETARIAL
PENSION EXPENSE (SIMPLE
PICA TAX
PEDERAL UIC EXPENSE
STATE ulC EXPENSE
STATE INDUSTRIAL INS.
LESS VC ALLOCATION
MAJOR MEDICAL INSURANCE
MEDICAL INS.-OPFICE MGR
R.E. & P.P. TAXES
LIABILITY & FIRE INS.
BANK CHARGES
OFFICE SUPPLIES
OFFICE EQUIPMENT
AUTO ALLOWANCE
DUES & SUBSCRIPTIONS
OFFICE RENT
POSTAGE
UTILITIES
EQUIPMENT RENTAL
5,442
3,319
1,221
1,400
1,125
509
53
100
655
14, 173
1,043
573
3,765
736
157
401
22
79
(87)
704
156
156
58
2,030
300
337
47
$
52,998
16,888
1,994
PORT ANGELES CHAMBER OF COMMERCE
STATEMENT OF OPERATING FUNDS
Por .Period Ended Sepcember 30, 1998
BUDGET 1998
YEAR
TOTAL
$
59,000
20,000
2,904
ACTUAL 1997
CURRENT
MONTH
$ 1,430
2,580
351
1,140
10,257
231
265
75
16,330
1,408
3,691
701
152
390
21
75
(82)
318
206
4
69
300
418
337
145
YEAR
TO-DATE
$
49,973
17,408
1,988
6,073
2,300
7,223
249
2,169
7,000
2,000
18,525
6,000
2,200
250
100
2,200
10,000
4,050
134,229
12,000
5,250
45,176
8,833
2,776
4,530
5,000
554
30
100
950
1,200
300
3,600
1,010
4,048
3,600
325
710
10
6,078
19,767
1,942
270
68
1,850
75
12,316
111,745
10,252
3,993
33,218
6,309
458
3,506
112
170
226
(596)
4,334
554
27
82
511
750
47
1,061
2,700
1,208
3,037
3,079
222
570
267
57
2,101
100
53
100
1,310
12,429
650
45
106,657
( 1) See attached schedule far breakdown by activity.
10,093
4,377
33,882
6,624
2,199
3,605
112
179
237
(625)
4,645
589
39
83
599
738
47
2,841
2,700
598
3,037
1,617
223
488
See Accouncancs' Compilacion Reporc.
" ,... . '.
ACTUAL
INCREASE (DECREASE)
CURRENT
MONTH
$ 4,012
739
870
260
(9,132)
243
(22)
100
655
100
(2,157)
(365)
573
74
35
5
11
(4)
386
156
(50)
55
1,961
(418)
(98)
YEAR
TO-DATE
$ 3,025
(520)
6
(10)
(5)
2,300
(12,545)
18
227
(3)
(10)
251
(22)
100
1,310
114
650
---i.2
(5,088)
(159)
384
664
315
1,741
1
9
11
(29)
4
3J.l
35
12
1
88
(12)
1,780
(610)
()
(1,462)
1
(81)
. . Jl.... .,.' ..... _ ': t.... .........\..1 ':;.;. .......
99
086
. -- .,.
PORT ANGELES CHAMBER OF COMMERCE
STATEMENT OF OPERATING FUNDS
For Period Ended September 30, 1998
ACTUAL 1998
BUDGET 1998
ACTUAL 1997
CURRENT YEAR
MONTH TO-DATE
YEAR
TOTAL
CURRENT
MONTH
YEAR
TO-DATE
ACTUAL
INCREASE (DECREASE)
CURRENT
MONTH
YEAR
TO-DATE
EXPENDITURES - CONTINUED
TELEPHONE $ 63 $ 541 $ 550 $ 56 $ 418 $ 7 $ 123
REPAIR & MAINTENANCE 1 137 225 5 256 (4) (118)
MANAGER TRAVEL EXPENSES 59 814 1,000 87 759 (28) 55
SECRETARY'S EXPENSE 147 752 1,000 88 748 59 4
EXECUTIVE TRAINING 984 (984)
ACCOUNTING SERVICES 350 2,800 4,200 350 2,800
ANNUAL BANQUET 3,307 2,000 288 3,018
GUEST SPEAKER MEALS 216 500 308 (92)
COMMUNITY DEVELOPMENT 300 388 (388)
CONCERTS ON THE PIER 300 1,848 1,800 625 2,025 (325) (178)
JULY 4TH EVENT 433 1,421 200 187 433 1,234
JULY 4TH FIREWORKS 10,000 10,000 10,000
RETIREMENT PROMOTION 655 1,310 655 1,310
HOSPITALITY DIVISION 100
GOVERNMENT RELATIONS 65 100 90 (25)
TOURIST PROMOTION 874 2,600 2,424 (1,550)
BUS. RETENTION COMMITTE 175 175
INTERNET EXPENSE 60 370 240 60 370
FUND RAISER - EXP (1) 3,013 7,556 6,883 10,013 (6,883) (7,000)
FUND RAISER - AUCTION 375 375 1,800 45 45 330 330
EMMYLOU HARRIS CONCERT 4,197 (4,197)
AMBASSADORS EXPENSE 19 19 (19) (19)
MISCELLANEOUS EXPENSE 12 321 150 153 12 168
MEMBERSHIP DEVELOPMENT 310 389 (79)
PENALTIES 159 (159)
NEWSLETTER EXPENSE ----U.Q.) ---..U. 700 - ----U.Q.) ----2l
TOTAL EXPENDITURES 12.950 107,562 135,013 16.008 109,630 .J1....Qll) Jl....Qll)
EXCESS (DEFICIENCY) $ 1. 223 $ (905) $ (784) $ 322 $ 2.115 $ ~ $ (3.019)
(1) See attached schedule far breakdown by activity.
See Accountants' Compilation Report.
08'1
\' '.
.:.1 c. -. ."
PORT ANGELES CHAMBER OF COMMERCE
STATEMENT OF VISITOR CENTER FUNDS
For Period Ended Sepcember 30, 1998
ACTUAL 1998
ACTUAL
INCREASE (DECREASE)
BUDGET 1998
ACTUAL 1997
CURRENT YEAR
MONTH TO-DATE
CURRENT
MONTH
YEAR
TO-DATE
CURRENT
MONTH
YEAR
TO-DATE
YEAR
TOTAL
REVENUES
CITY ALLOCATION
$ ~ $ 25.796
$ 26.302
$...l....ll.!!. $--lm)
$ 50.300
$ ...l....Qll
TOTAL REVENUES
3,008
26,302
3,298 (506)
6,306 25,796
50,300
EXPENDITURES
BROCHURES ... ADVERTISING 2,319 14,900 705 2,387 (705) (68)
VIC MEDICAL INSURANCE 156 589 554 277 554 (121) 35
VIC EQUIPMENT (1,798) 200 206 206 (2,004) (206)
VIC WAGES 736 6,624 8,833 701 6,309 35 315
VIC RENT 1,012 9,110 12,146 1,012 9,110
VIC UTILITIES 670 980 667 3
VIC REPAIR'" MAINT. 22 412 675 115 867 (93) (455)
VIC OFFICE SUPPLIES 117 1,397 2,830 11 1,919 106 (522)
VIC EQUIPMENT RENTAL 141 1,465 2,130 141 1,709 (244)
VIC POSTAGE 375 3,367 4,250 3,345 375 23
VIC BUILDING INS. 250 250 247 3
VIC TELEPHONE 189 1,623 1,730 167 1,296 22 327
VIC PAYROLL TAXES ----ll ~ --!ll --E ----ill ~ ---2.2.
TOTAL EXPENDITURES .....l...Q.U 28.452 50.300 ...l....ill 29.213 ~) ---illl)
EXCESS (DEFICIENCY) 5.269 $ (2.656) $ (410) $ (2.911) $ 5.679 $ 255
-
/ )03 7
l77'6'
~
~)
See Accouncancs' Compilation Report.
....,..: .
':,,,, .\...~.~~ ',;.r...;,~.v'..~,...~7:.':.J'.I..".
088
ACTUAL 1998
CURRENT YEAR
MONTH TO-DATE
REVENUES
MEMBERSHIP DUES $ 1,148 $ 47,556
COUNTER SALES 4,217 13,569
BUILDING RENTAL 370 773
SHARED EXPENSE REIMBURS
N.W. WOOD SHOWCASE 1,407 4,672
ANNUAL BANQUET
EMMYLOU HARRIS CONCERT
CHAMBER FUND RAISERS (1) 1,125
FUND RAISER-AUCTION
INTEREST EARNED
BROCHURE DISTRIBUTION
CHAMBER SERVICES
DONATIONS
RETIREMENT PROMOTION
JULY 4TH INCOME
INTERNET ADVERTISING
BUS. RETENTION INCOME
TOTAL REVENUES
EXPENDITURES
MATERIALS-COUNTER SALES
MATERIALS-SHOWCASE
SALARY - MANAGER
SALARY - SECRETARIAL
PENSION EXPENSE (SIMPLE
FICA TAX
FEDERAL U/C EXPENSE
STATE UIC EXPENSE
STATE INDUSTRIAL INS.
LESS VC ALLOCATION
MAJOR MEDICAL INSURANCE
MEDICAL INS.-OFFICE MGR
R.E. & P.P. TAXES
LIABILITY & FIRE INS.
BANK CHARGES
OFFICE SUPPLIES
OFFICE EQUIPMENT
AUTO ALLOWANCE
DUES & SUBSCRIPTIONS
OFFICE RENT
POSTAG:o.
UTILITIES
EQUIPMENT RENTAL
203
150
9,304
2,424
2,231
3,765
736
157
401
(56)
750
137
81
212
300
53
337
286
223
94
2,300
6,098
255
107
1,920
267
57
PORT ANGELES CHAMBER OF COMMERCE
STATEMENT OF OPERATING FUNDS
For Period Ended August 31, 1998
BUDGET 1998
YEAR
TOTAL
CURRENT
MONTH
$ 59,000 $ 2,650
20,000 3,494
2,904 379
7,000 1,519
2,000
18,525
6,000
2,200
250
100
2,200
10,000
4,050
134,229
12,000
5,250
45,176
8,833
f,776
4,530
5,000
554
30
100
950
1,200
300
3,600
1,010
4,048
3,600
325
710
(2,072)
4,037
(550)
10,073
543
2,410
3,691
701
155
390
(54)
680
159
22
300
337
304
ACTUAL 1997
YEAR
TO-DATE
$ 48,543
14,828
1,637
10
4,938
9,510
235
100
1,712
ACTUAL
INCREASE (DECREASE)
CURRENT
MONTH
YEAR
TO-DATE
$ (1,502) $ (987)
722 (1,258)
(9) (865)
(10)
(112) (266)
2,072
(2,912)
753
150
(769)
1,882
(179)
(22)
60
212
(18)
223
47
(1) See attached schedu1e for breakdown by activity.
322
1,592
655
12,429
550
45
92,484
9,049
3,804
30,117
5,888
2,042
3,205
112
157
158
(539)
3,941
433
39
83
444
679
811
2,400
598
2,699
1,570
223
442
270
68
281
1,584
12,316
95,415
8,843
3,993
29,527
5,608
306
3,117
112
149
151
(514)
4,016
554
27
82
305
747
993
47
2,400
790
2,699
2,933
222
523
See Accountants' Compilation Report.
2,300
(3,412)
20
7
209
(3)
(10)
8
655
114
550
-----ia.
(2,931)
41
74
206
(189)
590
280
1,736
88
35
2
11
(3)
8
8
(25)
(75)
(121)
12
70
138
(67)
(181)
53
(192)
(1,364)
1
(81)
089
PORT ANGELES CHAMBER OF COMMERCE
STATEMENT OF OPERATING FUNDS
For Period Ended AugusC 31, 1998
ACTUAL 1998
BUDGET 1998
ACTUAL 1997
ACTUAL
INCREASE (DECREASE)
CURRENT YEAR
MONTH TO-DATE
YEAR
TOTAL
CURRENT
MONTH
YEAR
TO-DATE
CURRENT
MONTH
YEAR
TO-DATE
EXPENDITURES - CONTINUED
TELEPHONE $ 64 $ 478 $ 550 $ 52 $ 362 $ 12 $ 116
REPAIR & MAINTENANCE 42 137 225 6 251 37 (114)
MANAGER TRAVEL EXPENSES 98 755 1,000 59 672 39 82
SECRETARY'S EXPENSE 177 606 1,000 55 660 122 (54)
EXECUTIVE TRAINING 984 (984)
ACCOUNTING SERVICES 350 2,450 4,200 350 2,450
ANNUAL BANQUET 3,307 2,000 288 3,018
GUEST SPEAKER MEALS 64 216 500 98 308 ()4) (92)
COMMUNITY DEVELOPMENT 300 388 (388)
CONCERTS ON THE PIER 750 1,548 1,800 950 1,400 (200) 147
JULY 4TH EVENT 325 988 200 95 187 230 801
JULY 4TH FIREWORKS 10,000 10,000 10,000
RETIREMENT PROMOTION 655 655
HOSPITALITY DIVISION 100
GOVERNMENT RELATIONS 65 100 90 (25)
TOURIST PROMOTION 874 2,600 2,122 2,424 (2,122) (1,550)
BUS. RETENTION COMMITTE 175 175
INTERNET EXPENSE 70 310 240 70 310
FUND RAISER - EXP (1) 1,219 3,013 7,556 435 3,130 784 (117)
FUND RAISER - AUCTION 1,800
EMMYLOU HARRIS CONCERT (2,529) 4,197 2,529 (4,197)
MISCELLANEOUS EXPENSE 309 150 153 157
MEMBERSHIP DEVELOPMENT 310 389 (79)
PENALTIES 159 (159)
NEWSLETTER EXPENSE ~ 700 ~
TOTAL EXPENDITURES 15.289. ~ 135.013 11.027 ....ll.Bl ~ -ll2.
EXCESS (DEFICIENCY) $ (5.985) $ (2,128) $ (784) $ ~) $ 1.793 $ (5,031) S (3,921)
(1) See attached schedule for breakdown by activity.
090
See Accouncancs' Compilacion ReporC.
PORT ANGELES CHAMBER OF COMMERCE
STATEMENT OF VISITOR CENTER FUNDS
For Period Ended AugusC 31, 1998
ACTUAL 1998
BUDGET 1998
ACTUAL 1997
ACTUAL
INCREASE (DECREASE)
CURRENT
MONTH
YEAR
TO-DATE
YEAR
TOTAL
CURRENT
MONTH
YEAR
TO-DATE
CURRENT
MONTH
YEAR
TO-DATE
REVENUES
CITY ALLOCATION $ 19,490 $ 50,300 $ ...l..J!ll $ 23,294 $~) $~)
TOTAL REVENUES 19,490 50,300 2,828 23,294 (2,828) (3,804)
EXPENDITURES
BROCHURES & ADVERTISING 2,319 14,900 369 1,683 (369) 637
VIC MEDICAL INSURANCE 433 554 277 156
VIC EQUIPMENT 1,798 200 1,798
VIC WAGES 736 5,888 8,833 701 5,608 35 280
VIC RENT 1,012 8,097 12,146 1,012 8,097
VIC UTILITIES 670 670 980 667 670 3
VIC REPAIR & MAINT. 107 390 675 17 752 90 (362)
VIC OFFICE SUPPLIES 24 1,280 2,830 24 1,908 (1) (627)
VIC EQUIPMENT RENTAL 281 1,325 2,130 141 1,568 141 (244)
VIC POSTAGE 375 2,992 4,250 413 3,345 (38) (352)
VIC BUILDING INS. 250 250 247 3
VIC TELEPHONE 193 1,434 1,730 156 1,129 37 305
VIC PAYROLL TAXES ---ll ----2li .-lli ----2.i ---2ll -2 ---ll
TOTAL EXPENDITURES -1...ill 27,415 50,300 .2...!ll 25.795 ~ ....!...ill
EXCESS (DEFICIENCY) $ (3.454) $ (7.925) $ (58) $ (2,501) $ (3,396) $ (5,424)
-
091
See Accouncancs' compilacion Reporc.
~.._-----_._----
---- ----------...-------- --------------;
09?
L )t;
CITY OF PORT ANGELES
PARKS &
RECREATION
321 East Fifth Street, PO Box 1150
Port Angeles, Washington 98362-1150
Phone (360) 417 -4555
Fax (360) 417-4559
TrY Phone (360) 417-4645
October 21, 1998
Becky Upton
City of Port Angeles
P.O. Box 1150
Port Angeles, W A 98362
Becky,
We, at the Port Angeles Parks & Recreation Department, have been very busy
during the third quarter of 1998 with recreational activities that have brought additional
tourists to Port Angeles. In keeping with our goal to impact tourism through the
promotion and hosting of recreational events, we respectfully submit our Third Quarter
Report.
In the month of July, we promoted and hosted three softball tournaments which
attracted twenty-eight out-of-town teams. Also, in the month of July we worked with the
Olympic Junior Babe Ruth to promote, publicize and host eight out-of-town teams for the
State Baseball Tournament for fourteen year olds and with local basketball groups to
promote and host two basketball tourumllents for high school boys. Twenty-five teams
ventured to Port Angeles to participate.
In the month of August, we promoted, publicized, coordinated and hosted two
youth baseball tournaments and one youth soccer tournament. Forty-two out-of-town
teams traveled to Port Angeles to enjoy the weekend.
In summary, the nine recreational events that we hosted in Port Angeles during the
Third Quarter, accounted for 103 softball, baseball, basketball and soccer teams spending
from one to five nights in local hotels, motels, beds and breakfasts, RV Parks or camping.
Using the "Tourism Market Analysis North Olympic Peninsula" figures, this projected to
approximately 2,400 people spending $210,400.00 in our community.
'-
Sincerely,
Sco . Brodhun, Director
Parks & Recreation
093
094
I-ll
Strait Bluegrass Festival
Date: October 23, 1998
To: City of Port Angeles
From: Robyn Swenson, Festival Chairman
Port Angeles Lions Club
P.O. Box 466
Port Angeles, W A 98362
Iions@olypen.com
RE: 1998 Strait Bluegrass Festival Report
The Strait '98 Bluegrass Festival, which was held at the Clallam County
Fairgrounds during the weekend of September II-B, 1998, was a success! Our
attendance figures indicated an increase from last year and approximately 75%
of those visitors were from out of the area; including music fans from British
Columbia, Oregon, Idaho, California, Montana and Wyoming.
Our festival was advertised in several national bluegrass music magazines and
regional bluegrass newsletters (Bluegrass Unlimited, Bluegrass Now, The
Bluegrass Express, Bluegrass Northwest, and others), and of course the internet
was used to invite bluegrass music fans from all over the world to our new
festival in beautiful Port Angeles. Flyers were distributed at literally every
bluegrass festival from Chilliwack, BC to San Diego, California all summer
long. Northwest radio stations who feature bluegrass music programming took
it upon themselves to broadcast the festival dates on their events calendars as
well.
There were six bands hired to perform. They were: Blue Hill (Olympia, W A),
No Strings Attached (Oregon City, OR), Blue River (Eugene, OR), Crossfire
(Kent, W A) Fidalgo City Bluegrass Band (Everett, W A) and Goldstream
(Vancouver, Be). It is important to note that Goldstream left Port Angeles
bound for Louisville, KY to compete in the International Finals of the Pizza
Hut International Bluegrass Band contest. (They promised to carry news of our
festival to the people they meet at the International Bluegrass Music
Association Convention.)
Many of the festival goers told us that ours was their "new favorite bluegrass
festival", and that they would be sure to come back next year and bring their
friends. The Lions Club was very encouraged by the outcome of this event and
are already working on plans to host the 3rd Annual Strait Bluegrass Festival
on September 10-12, 1999 . We are also holding discussions with the sponsors
to be an official qualifying event for the regional finals of the Pizza Hut
International Bluegrass Band contest which would really put us on the map.
We would like to extend special thanks to the City of Port Angeles for your
support in 1998. Our [mancial report is attached for your review.
095.
1998 STRAIT BLUEGRASS FESTIVAL FINANCIAL STATEMENT
REVENUE
Contributions and Donations $ 3,385
Food & Beverage Sales $ 2,155
Gate Receipts $ 4,627
Merchandizing Sales $ 515
Total Revenue $
10,682
EXPENSES
Advertising $ 991
Awards $ 56
Bands $ 2,550
Fair Grounds Rental $ 1,152
Food for Kitchen $ 1,478
Merchandise $ 1,000
Miscellaneous $ 250
Permits & Licenses $ 188
Posters, Flyers, Programs, Postage $ 417
Sound $ 974
Tent Rental $ 100
Wrist Bands $ 173
Total Expenses $ 9,329
Club Profit $
1,353
096
l- }:2..
3rd QUARTER ACTIVITY REPORT
1998 MARINE LAB/CITY OF PORT ANGELES
TOURIST PROMOTION CONTRACT
23 OCTOBER 98
INVOICE DATE AMOUNT REQUESTED
EXPLANATION
23 October 98 $ 6,820.00
Wages for Naturalists
$ 775.00
Required Benefits for
Summer Naturalists
$ 7,595.00
TOTAL REIMBURSEMENT
REQUESTED FOR 3RD QUARTER
1998. Please see attached invoice.
A request for final reimbursement and final report, on the marine lab summer activities
will be provided to the city, on or before 31 DECEMBER 98. THANK YOU.
Submitted by:
Terry C. LaDuron, Director
Peninsula CollegelFeiro Marine Lab
097
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Peninsula College/Feiro Marine Lab
City of Port Angeles Summer Tourist Promotion
Contract Report for the 3rd Quarter 1998
July, 1998
As mentioned in the 2nd quarter report for 1998, demolition and reconstruction of a portion
of the interior of the marine lab began on June 16~h and continued through the end of June and
clean-up by the marine lab staffwent on through the July 4th holiday. As you might expect, when
walls and other interior structures are removed, a tremendous amount of dirt, dust and other
debris gets deposited on most other surfaces in the building including the main lab or visitor
access area. During the approximate 2+ weeks of construction, the lab director and the staff
hired as Summer Naturalists to provide interpretive information to visiting tourists, had to twice
completely disassemble, clean and reassemble all 15 live display exhibits, static displays and all
the walls, floors, ceiling and associated fixtures. This turned into a full time endeavor which
greatly reduced the amount of time ayailable for the complete training of the summer naturalists
before opening day which had to be delayed. Throughout late June and early July, the lab director
and, some staff members, volunteers and visitors complained of mild to severe respiratory and
skin irritations due to fumes and dust thought to be from the construction project. During the heat
of August, this problem manifested itself again with a vengeance.
AUGUST, 1998
Throughout the summer, starting in late June and continuing through September 13th,
admission fees were collected and merchandise was sold via a cart on wheels which was built by
Peninsula College and funded by the City of Port Angeles and located just outside the front doors
of the lab most of the summer and was set up just inside the lab during a few inclement weather
days. This arrangement was an experiment which received mixed reviews.
As mentioned above, the problem of fumes associated with construction materials caused
several staff members, some volunteers and at least one child to become ill. All but two staff
could not enter the building because of symptoms. This prompted me to consult with Peninsula
College administrators and city officials about the situation and upon my strong recommendation,
the marine lab was closed down for 10 days. I felt that this move was necessary to protect the
health of not only the staff and volunteers, but the general public as well since it had not been
098
determined exactly what was making people ill. I knew it had to be inside the lab building
because when staff left the lab, their symptoms started to dissipate and upon reenteririg the lab,
their symptoms increased. A full incident report (attached) was submitted both to the city and the
college after lab operations resumed.
The remainder of the month of August was very'slow for the lab as compared to other
years. By simple observation, it became apparent once again just how dependent marine lab
visitation is upon not just the Coho Ferry ridership but the number of people left behind on the
ferry dock forced to wait for a later sailing. Over the summer of 1998, I regularly observed that
there were very few to no cars left behind on the dock after most sailing's and correspondingly,
the marine lab saw a large decrease in visitors.
SEPTEMBER, 1998
Marine lab visitation traditionally slows to a trickle in the first half of September and this
past season was no exception. In fact the slow trend from August simply continued right on
through until the lab closed for the summer tourist season on September 13th.
All in all, the 1998 summer tourist season was a tremendous learning experience for the
marine lab. Some mistakes were made and some untimely events simply could not have been
foreseen, not to mention the unpredictability of tourist travel and visitation to the waterfront. One.
thing is for sure, that there was a very dedicated group of marine lab staff and volunteers who
worked very hard to make the best of what could only be described as a less than favorable
situation all the way around. We willleam from the experience, look ahead to next season and
work diligently to help bring arid encourage visitors to stay another day ill P .A.
Please find attached a request for reimbursement for the lab for summer tourist promotion
expenditures as part of the City of Port Angeles Hotel/Motel Tax allocation.
Submitted by Terry C. LaDuron, Director
Peninsula College/ Feiro Marine Laboratory
Ogq
100
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