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HomeMy WebLinkAboutAgenda Packet 11/15/2011.AGENDA SCITY COUNCIL MEETING f ANG_321 East 5"' Street 4L J6 NOVEMBER 15, 2011 ~ W A S H t: N G T 0 N., Lf.. S. A. REGULAR MEETING - 6:00 p.m. :::.. ,AGENDA°.ITEM;::'77FP4MMEN Ust or ... DA:T:: N .:::::;:: , . ...... ... . Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the .following.. A. CALL TO ORDER —REGULAR MEETING AT 6:00 p.m. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS - -" -' 1. National Hospice and Palliative Care Month B-1 1. Sky Heatherton, RN Assured Hospice / Community Educator PUBLIC COMMENT C. CITY COUNCIL REPORTS 7. WORK SESSION 1. Bond Financing for Future Capital Projects D-1 1. Presentation by Civic Field Committee E. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by Cio, Manager or Councilmember F. CONSENT AGENDA 1. City Council Minutes for October 25, and November 1, 2011. F-1 1. Accept Consent Agenda 2. Expenditure Approval List: 10/24/11 to 11/4/11 for $4,288,551.29. F-10 3. Equipment Purchase: Hydro -Excavator Vacuum (HEV) Truck F-39 4. Clallam County PUD No. 1 Telecommunications Right -of -Way F-46 License Agreement Renewal No. 2 5. Material Purchase: Fiberglass Power- Poles, Contract LO -11-032 F-56 G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS 1. Amendment to City's Financial Management Policy H-1 1. Pass Resolution NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE 4 MAYOR TO DETERMINE TIME OF BREAK November 15, 2011 Port Angeles City Council Meeting Page - 1 _.... -. . -1: 7i . ...................:.... _... _........ ;. .ENDA :I:_ : I2E .OHNE ATS _O v . G TEM : .C. ND I N ...................... I. OTHER CONSIDERATIONS J. QUASI-JUDICIAL MATTERS — REQUIRING PUBLIC HEARINGS (7:00 P.M., or soon thereafter) K. PUBLIC HEARINGS — OTHER (7:00 P.M. or soon thereafter) 1. 2012 Property Tax Levy K-1 1. Close Public Hearing; Conduct 2nd Reading; Pass Resolution; Adopt Ordinance 2. 2012 Budget K-7 2. Presentation; Open Public Hearing; Conduct I" Reading; Continue to Dec. 6 3. Port Angeles Municipal Code Amendments — MCA 1 1-01 K-15 3. Close Public Hearing; Conduct 2nd Chapters 5, 14, 16, 17, and 18. Reading, Adopt. L. FINANCE 1. Lodging Tax Advisory Committee — 2012 Recommendations L-1 1. Approve 2. Broadband Technology Opportunities Program (BTOP) Available L-6 2. Approve Match M. INFORMATION City Manager Reports: = - 1. Planning Commission - Minutes M-1 2. Building Permit - Monthly Report M-3 3. CSO Phase -I Environmental Engineering -Farallon Consulting LLC M-4 4. City Engineer's Fall 2011 CSO Newsletter M-6 N. EXECUTIVE SESSION - O. ADJOURNMENT - PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEN7ICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK November 15, 2011 Port Angeles City Council Meeting Page - 2 PROCLAMATION In Recognition of NATIONAL HOSPICE AND PALLIATIVE FARE MONTH November 2011 WHEREAS, hospice and palliative care offers high-quality services and support to family caregivers and patients facing serious and life -limiting illness with more than 1.5 million Americans receiving care from hospice programs throughout the united States every year; and WHEREAS, hospice and palliative care providers take time to ask what's important to those in their care; and WHEREAS, skilled and compassionate hospice and palliative care professionals — including physicians, nurses, social workers, therapists, counselors, health aides and clergy — provide comprehensive care focused on the wishes of each individual patient; and WHEREAS, through pain management, symptom control, caregiver training, and emotional and spiritual support, hospice and palliative care providers help patients live fully up until the final moments, surrounded and supported by the faces of loved ones, friends and committed caregivers; and WHEREAS, the provision of quality hospice and palliative care reaffirms our belief in the essential dignity of every person, regardless of age, health, or social status. NOW, THEREFORE, 1, Daniel A. Di Guilio, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT ANGELES, do hereby proclaim the month of November 24111 as NATIONAL HOSPICE AND PALLIATIVE CARE MONTH and encourage all citizens to increase their understanding and awareness of care at the end of life, and I FURTHER URGE all citizens to learn more about care options and to share their wishes with family, loved ones, and their healthcare professionals. November 15. 2011 Daniel A. Di Guilio, Mayor PUBLIC INTEREST SIGN-UP SHEET •PORTAINgGELES ,a CITY COUNCIL REGULAR MEETING -= W A S H I N G T O N, U. S. A. DATE OF MEETING: November 15, 2011 LOCATION: City Council Chambers You are encouralZed to sign below if: 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. Print Name Clearly Address Agenda Topic Plan to Speak 4Ak) Loa� 15T &n A-1 o nY N �� okCcn UAL N Y/N Y/N Y/N GAGroup\Clerk\Forms\Council Attendance Roster.doc • • NGELES CITY MANAGER'S OFFICE MEMO DATE: NOVEMBER 15, 2011 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: BOND FINANCING FOR FUTURE CAPITAL PROJECTS -' As reported recently to the City Council, we have several general obligation bond projects maturing over the next few years. As a result, there will be an opportunity for local citizens to consider additional major improvements and, if approved, would not result in an increase in local property taxes. Two projects discussed over the past year are the improvements to Civic Field and the waterfront improvements. There may be other additional projects the City Council would like to consider referring to the voters for their consideration. The Civic Field Committee has requested the opportunity to present information on the importance of upgrading Civic Field (see attached letter). Following this presentation, we have scheduled a work session for discussion regarding the status of our current General Obligation Bonds and the amount of bonds we could finance in the coming year while maintaining our current tax rate. As indicated in the attached report from Finance Director Ziomkowski, approximately $10 million would be available for bond financing based upon current interest rates. With the Civic Field Committee proposing $4 million in improvements for Civic Field, approximately $6 million would be available for other capital projects including the waterfront improvements. I have included information from the Community and Economic Development Department on various options for using these funds on the waterfront improvements. If the City Council indicates an interest in moving forward with a bond election next year, this election could be held as part of either the primary election in August 7, or on the general election in November of 2012. If approved by voters, collection of the levy would start in 2013. We estimate that it would take several months to prepare the bond documents, so we anticipate that construction of these improvements could start in April of 2013. Additional information will be presented and discussed during the work session. D-1 RELIVED 4 RECT 9-01.1 0 City 0j POjt Angeles November 4, 2011 Kent Myers City Manager City of Port Angeles RE: Presentation of Civic Field Committee to City Council Dear Mr. Myers, I am writing to ask for the -Civic Field Committee to be placed on the City Council agenda for Tuesday November 15, 2011. The committee is prepared to present our plan. and support for a bond levy for the August 2012 primary election. Our presentation will consist of outlining the breakdown of funding needed to complete renovations to Civic Field including but limited to, new lighting, synthetic turf playing surface, and boiler replacement. We will outline our financial budget to support a bond campaign and we will give details of the support that we have secured in our community. We will have several guest speakers that are prominent in youth sports speak on *b ' chalf of our committee. Mr. Steve Zenovic, Civic Field Committee Member will lead our presentation. Our presentation not including questions from. the City Council members should be no more than 10 minutes in length. Thank you for your consideration of our request. Chairperson Civic Field t E-1 AD P4'R-JTj�'MGjg--Ir rt YQU,)TH,1'A-A,-,SM MM51 November 14, 2011 City of Port Angeles Parks and Recreation To whom it may concern, The Port Angeles Youth Baseball board of directors is in full support of the long overdue improvements at civic field This is an important facility to our community as it provides for both youth and adult activities The ability to host year around events and provide a safe environment is a must for Port Angeles. Port Angeles Youth Baseball will contribute a cash donation towards the campaign and any necessary in kind donations or help required to accomplish the task. Thank you for the opportunity to be a part of this project Sincerely, Scott Sch wag r President r November 11, 2011 1401 South Cherry Street Port Angeles, WA 98362-7622 City Council City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 Re: Proposed Civic Field Improvements Project Honorable Council Members: This letter is provided in support of the proposed $4,000,000 General Obligation Bond campaign for improvements to Civic Field as recommended by the Civic Field Steering Committee. At our November 9, 2011, Board meeting, the Directors present unanimously approved the request to provide assistance to the Campaign Committee for the purpose of passing the proposed Bond issue. Upon passage of the Bond issue, Nor'wester Rotary is committed to assisting with the further improvements to Civic Field beyond those anticipated to be constructed using the funds generated by the Bond. In the pest, we have successfully completed the Port Angeles Skate Park, downtown murals, and numerous other smaller projects in the city. Our mission, and that of Rotary, is to enhance our community and support its youth. The proposed project meets both of those goals and we believe an improved Civic Field facility is of great Value to our community. Sincerely, Nor'wester Notary Club of Port Angeles Grant Meiner, Presiden OLYMPIC JUNIOR BABE RUTH P.O. Box 1715 Port Angeles, WA November 15, 2011 City of Port Angeles Parks & Recreation To Whom It May Concern: The Port Angeles Olympic Junior Babe Ruth board of directors is in complete support of the proposed improvements at Civic Field. Civic Field is a vital facility for our community's sporting & recreation, being such a central venue to host events for both youth & adults. Implementation of the proposed improvements will provide the ability to host year round events and this is a must for Port Angeles. OJBR will contribute a cash donation towards this improvement to our community and any volunteer works required to accomplish the endeavor. Sincerely Roger J. Wheeler, Commissioner North Olympic Football Ofificials Association REC.Er.VED City Council NOV 15 REC'D City of Port Angeles Cit of ��/ 321 East Fifth Street Y Port Angeles PO Box 1154 Port Angeles, WA 98362 To Whom It May concern, This letter is to show support from my football officials association for the update and renovation of Civic Field in Port Angeles. We officiate school and youth football on the North Olympic Peninsula, Civic Field has the basics for an exceptional venue for football, but the turf is badly in need of replacement. While historically the Civic Field crew has done an outstanding job keeping the condition of the turf playable, mother nature and the amount of usage will take its toll frequently by mid-season. The W.I.A.A. requires all post season high school games to be played on artificial turf. This requirement has prevented many games from taking place in Port Angeles. Last year, five high school football playoff games involving North Olympic teams had to be played in Kitsap County. This season, so far two have been moved to Kitsap. The only reason these games weren't in Port Angeles is the lack of artificial turf. Besides the rental fees, the financial gain for the community from out of town visitors has been lost. In addition to these high school games, the Peninsula Little League has held their semi-final and final games in Sequim most years due to the condition at Civic Field. This does npt even factor in other sports including soccer, lacrosse, and baseball which all could benefit by the installation of artificial turf. Off of the Olympic Peninsula artificial turf fields are the norm, not the exception, especially for larger population centers comparable to Port Angeles. It's time to renovate Civic Field, repairing what's has worn over the years and finally replacing the surface with artificial turf. Thank you Z4& � 6(0�� Mike Wilson North Olympic Football Officials Association Seshawk75@msn.com 360-808-3076 ID56� Tik b&�b+� s,)L�! �f811 D- l3� pow i D P AL lum-01111 NORTH PENINSULA BUILDING ASSOCRATION November 15, 2011 Dear Council Members, P.O. Boz M8 Q Pair Angeles, WA 90362 d (360) U160 The NPBA Board of Directors supports the findings of the Civic Field Steering Committee. The necessary improvements of adding a boiler, replacing faulty lighting and adding artificial turf to the field will make the property more usable and eligible to host playoff games. These improvements will also have the added benefit of making the facility available for year-round use which will be a great benefit to the conununity. The NPBA would rally its members to contribute in-kind donations to the cause. Allowing voters to ultimately make the decision about the improvements we believe will be well received as demonstrated by the community's support of the William Shore Memorial Pool. Thank you for your consideration of moving the Steering Committee's findings forward. Sincerely, FoV'R C FaLeana Wech Executive Officer IVIG FIEND STEERING COMMMITEE FIELDPETITION IN SUPPORT OF BOND ISSUE FOR CIVIC IMPROVEMENTS 'dile, the undersigned, are in support of the City of Port Angeles issuing a General Obligation Bond In the amount of $4,000,000 for upgrades to Civic Field including, but not limited to, a Synthetic Turf Field, a new Sports Lighting System, and Boiler replacement, consistent with the recommendations set forth in the Civlc Field Facility Assessment, prepared for the City of Port Angeles Public Works Department by Bruce Dees & Associates, issued July 201 0. ,PRINTED NAME 5� 10 ADDRESS �Casre 14de�,n�. /%��� /s3 rX so= SIGNATURE CIVIC FIELD STEERING COMMMITEE IMPROVEMENTSPETITION IN SUPPORT OF BOND ISSUE FOR CIVIC FIELD We, the undersigned, are in support of the City of Port Angeles issuing a General Obligation 'Road in the amount of $4,000,000 for upgrades to Civic Field including, but not limited to, a Synthetic Turf Field, a nein Sports Lighting System, and Boiler replacement, consistent with the recommendations set forth in the Civic Field Facility Assessment, prepared for the City of Port Angeles Public Works Department by Bruce Dees & Associates, issued July 2010. PRINTED NAME ADDRESS SIGNATUR 16 / CIVIC FIELD STEERING COMMMITIEE PETITION IN SUPPORT OF BOND ISSUE FOR CIVIC FIELD IMPROVEMENTS We, the undersigned, are in support of the City of Port Angeles issuing a General Obligation Bond In the amount of $4,000,000 for upgrades to Civic Field including, but not limited to, a Synthetic Turf Field, a new Sports Lighting System, and Boller replacement, consistent with the recommendations set forth in the Civic Field Facility Assessment, prepared for the City of Port Angeles Public Works Department by Bruce Dees & Associates, issued July 2010. CIVIC FIELD STEERING COMMMITEE PETITION IN SUPPORT OF BOND ISSUE FOR CIVIC FIELD IMPROVEMENTS r f i - We, the undersigned, are in support of the City of Port Angeles issuing a General Obligation Bond In the amount of $4,000,000 for upgrades to Civic Field including, but not limited to, a Synthetic Turf Field, a new Sports Lighting System, and Boiler replacement, consistent with the recommendations set forth in the Civic Heid Facility Assessment, prepared for the City of Port Angeles Public Workspartment by Bruce Dees & Associates, issued July 2010. . PRINTED NAME ADDRE "If URE CIVIC FIELD STEERING COMMMITE PETITION INUPPP T OF BOND ISSUE FOR CIVIC FIELD IMPROVEMENTS We. the undersigned, are in support of the City of Port Angeles issuing a General Obligation Bond in the amount of $4,000,000 for upgrades to Civic Field including, but not limited to, a Synthetic Turf Field, a new Sports Lighting System, and Boiler replacement, consistent with the recommendations set forth in the Civic Field Facility Assessment, prepared for the City of Port Angeles Public Works Department by Bruce Dees & Associates, issued July 2010. CIVIC FIELD STEERING COMMMITEE PETITION IN SUPPORT OF"' BOND ISSUE FOR CIVIC X IMPROVEMENTS We, the undersigned, are In ,support of the City of Pari Ales issuing a General Obligabon Bond in the amount of $4,000,000 €ar upgrades to Civic Field Including, but not limited to, a Synthetic Turf Field, e new Sports Ughting System, and Boller replacement, consistent nth the recc>rnmendations set forth In the Civic Field Fecil'ity Assessment, prepared for the City of Port Angeles Public Works Department by Bruce Dees & Associetes, issued July 2010. PRINTED NAME ADDREMS CIVIC FIELD STEERING COMMMITEE FIELD7"ETITION IN SUPPORT OF BOND ISSUE FOR CIVIC IMPROVEMENTS We, the undersigned, are In support of the City of Port Angeles Issuing a General Obligation Bond In the anent of $4,000,040 for upgrades to Chic Field including, but not limited to, a ayntheW Turf Field, a new Sports Lighting System, and Bailer replacement, consistent with the recommendations set forth In the Clonic Field Facility Assessment, prepared for the City of Port Angeles Public Works Department by Bruce Dees & Associates, !$sued Jule 2010. PRINTED '!NAME Mayk- r'1'I i' f rav ic.'h j6 r • MEMO FINANCE Yvonne Ziornlcowski Finance Director [4601 ] Carol Hagar Administrative Assistant/ D6puty`City ClefE' [4600] Rick Hostetler Customer Services Manager [4623] Linda 1Cheriaty finance Systems Specialist [4612] Therese Agesson Senior Accountant [4615] Rebecca Horton Senior Accountant [4602] Trina Nevaril Senior Accountant [4624] Sherry Wright Senior Accountant [46061 • ill rRxI- ", T IA � ' P i.: 1717. W AS H 6 N V TO ISI' U. S. A. To: Kent Myers, City Manager From: Yvonne Ziomkowski, Finance Director Date: November 7, 2011 RE: Status Report on City's General Obligation Debt As the demand for public sector investment and infrastructure continues to grow, the issuance of debt has become an increasingly important part of capital project funding. Two basic form of long term debt are General Obligation and revenue Bonds. General Obligation issues are backed by the full faith and credit (usually taxes) while the Revenue Bonds require a pledge from the specific utility revenue. This information is focused on the General Obligation Debt. There are two types of general obligation debt: ■ councilmanic, approved by the Council (Limited Tax obligation), not to exceed 1.5% of the city's assessed valuation , and a voted by the public to approve bond issue repaid by a special property tax (unlimited tax obligation), not to exceed 2-.5'% of the assessed valuation including councilmanic debt. Currently (as of December 31, 20 11), the City has $3,752,400 in limited (not voted) tax outstanding debt and $1,195,000 in voted outstanding debt. Both well within the legal limit. Voted Levies include: i 1991 G.C. Bond (refunded in 2001) for Fire Hall, this part of the bond has matured as of November 11, 2011 ■ 1992 G.O. Bond (refunded in 2001) for Senior Center, this bond matures in November 2012 1995 G.O. Band (refunded in 2005) for Library, this bond matures in 2015 Debt Payments on Voted Debt 2012-201.6 } Hall Fire Ha1`117 SeniorCenter ! Library j Total 17.17.- 1171.-_ - . 2012 1.66500 1 ,-: 286,,400.1....... 453,000 ` � Q s 1717 1717 2013 4 1717. _ 1717 0 ' 2861600 1 286� 600 . _. ............ 'i . 2014)281,400.. �..... 281.,400 2015 �. . _1717 1717 ` n . 286,000 r 286,000 20161............ _.._.,....._....E - -- � --Y-� ....�-,17.17.._-..�........... •� _. _1717... D-3 Debt Status Report November 7, 2011 Page Two Maturity of these bonds will decrease the special property tax levy by approximately $270,000 in 2012, an additional $165,+600 in 2013, and $280,500 in 2016. It will also free up the deka limit. Overall, by 2016 the special levy will decrease by more than $700,000 as compared to 2011. ,lust as an estimate, for every $1,000,000 debt issued for 20 years, the annual payment would be approximately $70 thousand (assuming 3.8% interest). Which would buy us approximately a $10 million capital bond at today's interest rate. Please let me know if you would like to have more Information on this subject. M . • 7 7t Wa*i°ont and Thins poirUidon I]m pi°ovemem Man (WTOP) Flues 2 oo [pftns i qxv � t°o F. s" 4`y r + S` A- . � r + .Y.' _„ ¢ r w Funded in 2012 Budget E F M;r Proposed Phase 2 components v. a.. r}v Phase 2 Options Design Construction Other Costs A. Westend park (east) $ 100,000 $ 704,876 B. Westend park (wast) $ 120,000 $ 721,256 C. Railroad Avenue West $ 301,507 $ 603,014 D. Railroad Avenue East $ 258,787 $ 517,573 E. Railroad Avenue Far East $ 238,027 $ 476,053 F. Lincoln/Railroad intersection $ 3421685 $ 685,370 H. Hollywood Plaza/Parking $ 689,642 $ 11379,283 I Hollywood Beach Expansion $ 8921498 $ 1,784,996 J. Landing to City Pier Bridge $ 294,636 $ 589,272 K. City Pier Beacon $ 48,494 $ 961F980 L. Laurel Street Beacon $ 126,890 $ 233,7800 totals $ 3,403,162 $ 7,792,453 $ 11,195,615 Power (est. at 3/) $ 335,868.45 $ 11,531,483 * all costs are based concept4evel estimates D - 5 Scenario 1 - Recommended A. Westend Park (west)' -.100% design and Construction B.''Westend Park.(east) = 100% design and construction C:..Rai#rnad Avenue {west)-:eobst- cti+ari c� Ilr' Av - c., D..Ra oad . eni9e east COnStruct Cin zYc' ,.. >, 9 Railroad•A�i n f r E: a t1e. � east C[]ii5t i �� r:. r tion }" x 'Lin In° Raiir®� lig" i=:. secticiri='°:canstr�i� Co .1 d .te rY..' ';a " [ . .e• � �`��.:o � n : sie-:;,-:.?. y',A�r�ti^Ftf' •a7iti3, . o C.':•Laur^ V-tr t�[py acari�=.Desi �n a�ei C�ns`tr�ctia ��`` •'�: -�: r, : „'�,J=S `.' = ",'�. : . ':: cJ • .. ,... u c . ,Jn '; :.X : i ":f `: : (..'a-�,°c'��'r':.:.. �. °:. s,nk:. _es r'v.,.W . .: 5 .. ... ........ ..... . n .. -v . . . W- .,. ... � w . " , ^ : t > :,,cre Y ti,'`,.. >�yc' i �;7c:cici::.iw. ��c.e„% t•�S �^ �• .. ....:. • `x ..t J x .`.f.c:a ..n yrc"._{. .c-°._.,:� c..,.., :xn.n _.Y.. .. :,. =-,Y i'• :`j..:.': ::€." x • :'. ..?: , .: °n':. '. : --X.'-. -.':: i'.. ,... x, ....., x:i J ..`i ��5:n ?'�1::`°:i'�i.-n--.-'i,.$4'"•. tw`: Y.'y. r- x .. F;�, ==Th^f,w` w"•"ni;'o°..'-_,•••-E c r`S _ a 4 V. ° x . �cJ: Funded in 2012 Budget Proposed Phase 2 components Scenario 2 - Alternate:,:2� A. Weste=nd Park (West) - 100% design and construction B. Westend Park (east) 100% design and construction F. Lincol n'/RR Avenue Intersection -J 00% design and construction -H: HbIlyw6cid PIaia/Parking -100% desigh- d it struction ;'x p.:ti� 4 in City Pier Bridge 100% design and .cviristruetiari I, L andto - a g. , Pi r•Beacort'=1 Q[3.clesi a . d c� str. c't a '�- 1. x %br kc fgiy y �,d ,. `k c �EF•• E . �:�o i _ "A ,..�,,. ,,. _ n., , � :,:J °, ._. rA. - �... w ._..., n , n - °.r n:.,,F>.�_ ..,':+� _ b. t _ e ,_ .... _ ..... ^zs �`_ _,...,.. c:: . ,z > a,•�.s.JK "....... ��-...y•_s...>...� xk. _Funded in 2012 Budget Proposed Phase 2 cotponents • CITY COUNCIL SPECIAL MEETING Port Apples, Washington October 25, 2011 CALL TO ORDER- Mayor Di Guilio called the special meeting of the Port Angeles City Council to SPECIAL MEETING: order at 5:30 p.m. ROLL CALL: Members Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Members Absent: None. Staff Present: Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, and B. Coons. WORK SESSION: 1. 2012 City Budget City Council and staff conducted a work session on the 2012.Budget, addressing major revenues, personnel costs, capital expenses, funding for outside organizations, the economic development fund, budgeting for priorities, citizen input, and other major budget issues and concerns. ADJOURNMENT: Mayor Di Guilio continued the meeting at 8:31 p.m. to November 3, 2011, at 5:36 p.m. RETURN TO OPEN Can November 3, 2011, Mayor Di Guilio reconvened the meeting at 5:30 p.m. SESSION: ROLL CALL: Members Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Members absent: None. Staff Present: Manager Myers, Attorney B1oor, Clerk Hurd, G. Cutler, T. Gallagher, D. McKeen, N. West, and Y. Ziomkowski. WORK SESSION: City Council and staff continued discussing the 2012 Budget, including recent (Cont'd) changes made to the Budget. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 7:05 p.m. Dan Di Guilio, Mayor Janessa Hurd, City Clerk 1 F-1 CALL TO ORDER - SPECIAL MEETING: ROLL CALL: EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: CALL TO ORDER - REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: CEREMONIAL MATTERS/ PROCLAMATIONS/ & EMPLOYEE. RECOGNITIONS: CITY COUNCIL MEETING Port Angeles, Washington November I, 2011 Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present: Mayor Di Guilio, Deputy Mayor ferry, Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Members Absent: None. Staff Present: Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T. Gallagher, D. McKeen, and B. Coons. Based upon input from Attorney Bloor, Mayor Di Guilio announced the need for an Executive Session under the authority of RCW 42-30. 110(1 )(i), for the purpose of discussing potential litigation with legal counsel, and a Closed Session under the authority of RCW42.30.140(4)(b), for the purpose of planning, or adopting the strategy or position to be taken by the City during the course of collective bargaining, for approximately 45 minutes. The Executive/Closed Session convened at 5:01 p.m. The Executive/Closed session concluded at 5:39 p.m. No action was taken. Council discussion continued regarding use of the Council's laptop computers. Mayor Di Guilio adjourned the special meeting at 5:41 p.m. Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Members Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, Mania., and Nelson. Members Absent: None. Staff Present: Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, T. Pierce, R. Korcz, C. Delikat, D. Bellamente, R. Hostetler, and S. Roberds. Mayor Di Guilio led the Pledge of Allegiance to the Flag. I . American Planning Association — WTiP Design Award Jill Sterrett, American Planning Association President presented a design award to the City and Studio Cascade for the Waterfront and Transportation Improvement Project Plan. Mayor Di Guilio accepted the award on behalf of the City. 1 F-2 • r� • CITY COUNCIL MEETING November 1, 2011 CEREMONIAL MATTERS/ PROCLAMATIONS% & EMPLOYEE RECOGNITIONS: (Cont'd) PUBLIC COMMENT: 1. 9111 Memorial Recognitions Mayor Di Guilio introduced Alan Barnard who then recognized the Port Angeles Police Department, Fire Department, PenCom, and Parks and Recreation Department for their contributions and service regarding the Francis Street Park 9111 Monument. Devon Graywolf and William Hunt, 438 Lopez, spoke against clear cutting trees in Lincoln Park and provided an alternative proposal called "Plan of the People". Lois .Danks, 1621 S. F St., spoke in favor of the alternative proposal regarding the improvement of Lincoln Park and spoke against increasing electric utility base rate, asking Council to only increase the usage rate, if necessary. Darlene Schanfald, Sequim, spoke in opposition to the City's request to be appointed as a trustee on the Natural Resource Damages Assessment. Trustee Council. Cassandra Graham, 110 E. Ioth St., spoke in opposition to raising electric utility rates. Susan Hinton, 521 E. I 01 St., spoke in opposition to raising electric utility rates. Manager Myers announced the upcoming Lincoln Park Master Plan Consultant Open House on November 30, 2011, at 5:30 p.m., in the City Council Chambers. WORK SESSION: I. Port Angeles Farmers' Market Update Patty .Hannah, Board President for the Farmers' Market provided Council with an update regarding the Market's performance for 2011, and noted an increase in sales for the Saturday Market from 2014. Market Manager, Cynthia Warren, provided an update to Council as well, noting specific issues at The Gateway Center and a recent market assessment conducted in August. 2. Waterfront Transportation Improvement Project (WTIP) Esplanade 64% Design Submittal Community and Economic Development Director West introduced Bill Grimes, with Studio Cascade, who conducted a PowerPoint presentation regarding the 60% design submittal for the WTTP Esplanade. Council discussion followed. Steve Zenovic with Zenovic and Associates, provided project cost and construction cost summary estimates. Council discussion followed. Bill Grimes also discussed the proposed east entryway monument. Council discussion followed. Break: Mayor Di Guilio recessed the meeting for a break at 7:1 d p.m. The meeting reconvened at 7:20 p.m. F-3 CITY COUNCIL MEETING November 1, 2011 PUBLIC HEARINGS- 1. 2412 Budget — Revenues and Property Tax Levy OTHER: Finance Director Ziomkowski conducted a PowerPoint presentation on 2012 City revenues, including a specific presentation on property taxes. Mayor Di Guilio opened the public hearing at 8:30 p.m. There being no public comment, he continued the public hearing to November 15,. 2411. Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, levying ad valorem property taxes for the fiscal year 2012,.and directing the City Clerk to certify said amount to the Board ofClallarn County Commissioners. 2. Port Angeles Municipal Code Amendments — MCA I 1-01, Chapters 5, 14, 16, 17, and 18. Community and Economic Director West introduced Planning Manager Roberds who presented Council information regarding the proposed code amendments, stating that most amendments dealt with clarifying existing regulations. One change includes a proposal to increase the fence height allowed from six feet to eight feet for certain portions of a property. Council discussion followed. Mayor Di Guilio opened the public hearing at 9:40 p.m. Noelle Fuller, 1215 E. 3rd St., spoke in opposition to proposed amendment to the fence height requirements. Mayor Di Guilio continued the public hearing at 9:42 p.m. Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled, ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Chapters 5.32, 14.40, 16.04, 16.48, 16.12, 17.08, 17.24, 17.34, 17.94, and 18.04 of the Port Angeles Municipal Code relating to updating and clarifying sections of the Code. Break. Mayor Di Guilio adjourned the meeting for a break at 9:03 p.m. The meeting reconvened at 9:10 p.m. 3 • F-4 • • C� CITY COUNCIL MEETING November 1, 2011 OTHER CONSIDERATIONS: FINANCE: 1. PenPly Payback Agreement Manager Myers stated Council had tabled this agenda item twice to make revisions and to allow for a representative from Peninsula Plywood to be available to answer questions. He also stated the requested revisions have been made regarding penalties and interest. Josh Renshaw, 3012 Oakcrest Loop, President of Peninsula Plywood, thanked Council and staff for their support. He discussed the proposed payback agreement and asked Council to table the agreement until PenPly was finished with their comprehensive business plan. Council discussion followed. It was mored by Collins and seconded by Perry to: Table the agenda item until the December 6, 2011, City Council meeting. Motion carried 7-0. OlyCAP Loan Debt Retirement Request Counciimember Downie recused himself stating he is a member on the Board of Directors of OIyCAP. Mayor Di Guilio stated he is a past board member and employee of OlyCAP, but is no longer employed with OlyCAP. He also stated he would recuse himself if Council requested, and Council agreed by consensus that it wasn't necessary. Councilmember Collins recused himself stating that he is employed by a similar agency to 01CAP. Councilmembers Downie and Collins left the City Council Chambers Director West described the letter the City received from OlyCAP regarding the payback of an existing loan of $30,000, stating OlyCAP requested the City consider the loan a grant. He explained staff s concerns regarding this request including fund stability and precedence. Tim Hockett, Executive Director of OlyCAP described the services provided by OIyCAP, as well as the history of the loan and grant issued in 2006. He asked Council to consider extending the term of the loan if they are not willing to the convert it to a grant. Council discussion followed. It was moved by Perry and seconded by Kidd to: Postpone the loan repayment for four years and authorize the Mayor to sign the loan amendment. Motion carried 5-0. Councilmembers Downie and Collins returned to the City Council Chambers. 4 F-5 CITY COUNCIL, MEETING November 1, 2011 CONSENT AGENDA: Councilmember Mania requested the City Pier Fire Suppression System 1 Project PK 03-09 agenda item be removed for discussion. It was moved by Mania and seconded by Perry to approve the Consent Agenda to include: 1. City Council Minutes for October 18, 2011 2. Expenditure Approval List: 1018/11 to 10/24/11 for $2,228,890.65 3. City Pier Fire Suppression System /Project PK 03-09 4. Material Purchase: Woad Power Poles 1 Contract LOA 1-026 5. Contract ES -11-005 Change Order — Light Operations Bucket Truck Motion carried 7-0 6. City Pier Fire Suppression System 1 Project PK 03-09 Councilmember Mania asked questions of staff regarding the proposed system. Council discussion followed. It was moved by Mania and seconded by.Kidd to: Approve and authorize the City Manager to award and sign a construction contract for the base bid for the City Pier Fire Suppression System Project in the amount of $137,589.95, and to make minor modifications to the contract, if necessary. Motion carried 7-0. ORDINANCES NOT I, Electric Utility Retail Rate Adjustments REQUIRING PUBLIC HEARINGS: Public Works and Utilities Director Cutler stated the Ordinance had been changed to reflect Council's direction to include half the proposed increase on the electric Ordinance No. 3439 utility base rate, and the other half on the energy charge. He also stated the low income and disabled rate payers base rate would not change. Council discussion followed. Mayor Di Guilio conducted a third reading of the ordinance by title, entitled, ORDINANCE NO. 3439 AN ORDINANCE of the City of Port Angeles, Washington, amending utility fees and rates in Chapter 3.1.2 of the Port Angeles Municipal Code. It was moved by Perry and seconded by Downie to: Adopt the Ordinance as ready by title. Motion carried 6-1, with Collins voting in opposition. Council discussion followed. r� 5 F-6 • CITY COUNCIL MEETING November 1, 2011 RESOLUTIONS NOT 1. Natural Resource Damages Assessment Trustee Council — Request for REQUIRING PUBLIC City to be Appointed as a Trustee HEARINGS: Manager Myers stated the Trustee Council formed several months ago to oversee Resolution No. 18-11 the Natural Resource Damages Assessment process for the Rayonier site. He explained staff's proposal to send a letter requesting the Governor appoint a representative from the City of Port Angeles to also serve on the Trustee Council. He emphasized it served the City's interest because the community could stay involved in the site. Council discussion followed. Mayor Di Guilio read the Resolution by title, entitled, RESOLUTION NO. 18-11 A RESOLUTION of the City Council of the City of Port Angeles, Washington requesting appointment to the Natural Resources Damages Assessment (NRDA) Trustees Council for the Rayonier site. Council discussion followed. It was moved by Kidd and seconded by Perry to: Pass the Resolution as read by title, and authorize the Mayor to send a letter to the Governor requesting that the City be appointed as a Natural Resource Trustee for the Rayonier Mill site. - Motion carried 6-1, with Mania voting in opposition. It was moved by Collins and seconded by Nelson to: Extend the City Council meeting beyond 10:00 p.m. Motion carried 7-0. LATE ITEMS TO BE None. PLACED ON THIS OR FUTURE AGENDAS: CITY COUNCIL None. REPORTS: - INFORMA'T'ION: Manager Myers spoke regarding the reports included in the packet; the continued Special City Council meeting on the Budget on November 3, 2011, at 5:30 p.m.; the impact of State and County Budget cuts on the City; and Recreation Manager Bovine's recent meeting with City of Victoria Recreation staff. EXECUTIVE SESSION: None. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 10:04 p.m. Dan Di Guilio, Mayor 0 ]anessa Hurd, City Clerk F-7 EXECUTIVE SESSION Date: November 1, 2011 Expected length of session: 45 minutes Is action expected following the session: No. "b'... �'..1 ::.X"r �'d'e:,.�o:,:,^." L r'.3'i-• ..Y', .•Ac:na r . s"c ,•s a e 'A- 'Aa - - - K'i i`--•' E •ii �.��th�s�a E � � ss°i`ori� d� << part c 'a is H -.i v is x.:.. ,:%r •. 'ry * Only announced topics may be discussed • No final action can be taken in Executive Session • Discussions are confidential Reason for Executive Session: To consider matters affecting national security. To consider the selection of a site -or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. To review negotiations on the performance of public bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. To consider, in the case of. an export trading company, financial and commercial information supplied by private persons to the export trading company. To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public- hearing or a meeting open to the public shall be conducted upon such complaint or charge. To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.3€3.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. M • r� u • C7 EXECUTIVE SESSION November 1, 2011 To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public. X To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or .financial consequence to the agency. Closed session under RC W 42.30.140: To discuss proceedings concerned with the formal issuance of an order granting, . suspending, � revoking; or denying any , license, permit, or certificate .to engage in, .any. business,._... . occupation, or profession, or to receive a license for a sports activity or to operate any mechanical device or motor vehicle where a license or registration is necessary; or Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties as distinguished from a matter having general effect on the public or on a class or group. Matters governed by chapter 34.05 RCW, the Administrative Procedure Act. X Collective bargaining session -with employee organization, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement or a portion of a meeting which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the negotiations or proceedings while in progress. Time session began: 5:01 p.m. Was session extended by announcement: No If so, when: Time session ended: _ 5:39 p.m. Mayor 2 In attendance: Mayor Di Guilio De ut .Ma or Perr Councilmembers Collins, Downie, Kidd, Mania, and Nelson. Manager .M ers Attorney Bloor, G. Cutler T. Gallagher, D. McKeen, and B. Coons. City Clerk F-9 Page 1 City of Fort Angeles Date. 11/9/2011 City Council Expenditure Report �r#} From: 1012412011 To: 111412011 Vendor Description Account Number Invoice Amount BILL'S PLUMBING & HEATING INC RAYONIER MILL SITE SANT-K 001-0000-239.96-00 85.00 CLALLAM CNTY TREASURER CVCA TO CLALLAM CO TREAS 001-0000-229A0-00 349.12 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 001-0000-237.10-00 1,133.94 Excise Tax Return -Sept 001-0000-237.30-00 1,088.37 AT&T Mobility Settlement Fund AT&T PHONE TAX SETTLEMENT 001-0000-216.10-00 5,943.48 Autum Smith VBCC DEPOSIT REFUND 91112 001-0000-239.10-00 150.00 Catalina Marcia[ -Gonzalez VBCC DAMAGE DEPOSIT REFUN 001-0000-239.10-00 150.00 Don Skanchy VBCC MEETING ROOM DEPOSIT 001-0000-239.10-00 50.00 Laura Anderson CLUBHOUSE DEPOSIT REFUND 001-0000-239.10-00 50.00 Peninsula Pre -Three VBCC DAMAGE DEPOSITS 2007 001-0000-239.10-00 300.00 Port Angeles Symphony VBCC DEPOSIT REFUND PA SY 001-0000-239.10-00 150.00 QUIRING MONUMENTS INC REPAIR WFT MONUMENT 001-0000-239.96-00 430.00 SENIUK, JAKE Supplies/Envelopes/bulbs 001-0000-237.00-00 -8.16 Announcement Cards/Banner 001-0000-237.00-00 -19.32 US BANK CORPORATE PAYMENT SYSTEI City Credit Card Pmt 001-0000-213.10-95 =13,413.05 City Credit Card Pmt 001-0000-213.10-95 9,812.32 Satellite Phone Btry-KD 001-0000-237.00-00 -9.13 Credit Card Mach Ribbon 001-0000-237.00-00 -11.09 Evidence Gun Box -TG 001-0000-237.00-00 -11.65 Cheerleading Tshirts-AM 001-0000-237.00-00 -45.02 Cell phone covers-Mozingo 001-0000-237.00-00 -1.58 Dad/Daughter Dance Spls 001-0000-237.00-00 -17.48 Dad/Daughter Dance Spls 001-0000-237.00-00 -19.49 ArmslAccess-Peninger 001-0000-237.00-00 -17.22 Books-Roberds 001-0000-237.00-00 -5.71 Arms/Access-Wolff 001-0000-237.00-00 -25.63 Arms/Access-Morse 001-0000-237.00-00 -7.83 Calendar-Bogues 001-0000-237.00-00 -5.59 Light Bulbs-Bogues 001-0000-237.00-00 -26.18 Postage -Wray 001-0000-237.00-00 -15.56 WA STATE DEPARTMENT OF REVENUE 3RD QUARTER LEASHOLD TAXE 001-0000-237.50-00 1,553.33 WA STATE PATROL LIVE SCAN PRINTS FOR SEPT 001-0000-229.50-00 324.00 WASHINGTON STATE TREASURER BUILDING SURCHARGE 09111 001-0000-229.10-00 130.55 DIST CT REV TO ST TREAS 001-0000-229.30-00 13,093.25 !Division Total: $21,233.67 Department Total: $21,233.67 OLYMPIC PRINTERS INC STATIONERY/LETTERHEAD ENV 001-1160-511.31-01 147.75 US BANK CORPORATE PAYMENT SYSTEiTravel/Trng-Downie 001-1160-511.43-10 337.94 Legislative Mayor & Council Division Total: $485.69 Legislative Department Total: $485.69 CENTURYLINK-QWEST 1014 AC 36045704111998 001-1210-513.42-10 56.28 10-14 AC 36045768840858 001-1210-513.42-10 7.22 F-10 Page 1 City of Port Angeles Date: 111912011 ,r City Council Expenditure Deport From: 9012412077 To: 111412011 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-14 AC 3604570831558B 001-1210-513.42-10 1.21 10-14 AC 3604570968343B 001-1210-513.42-10 2.42 10-14 AC 3604571535571 B 001-1210-513.42-10 1.93 10-16 AC206T359336570B 001-1210-513.42-10 27.74 US SANK CORPORATE PAYMENT SYSTEIVarious Meals -Myers 001-1210-513.31-01 154.02 Travel/Training-Myers 001-1210-513.43-10 225.64 City Manager Department City Manager Office Division Total: $476.46 CENTURYLINK-QWEST 1014 AC 36045704111996 001-1220-516.42-10 11.26 10-14 AC 36045766840858 001-1220-516.42-10 1.44 10-14 AC 3604570831558B 001-1220-516.42-10 0.24 10-14 AC 3604570968343B 001-1220-516.42-10 0.49 10-14 AC 36045715355718 001-1220-516.42-10 0.39 ...--10-16 AC206T359336570B 001-1220-516.42-10 5:55 US BANK CORPORATE PAYMENT SYSTEIWAPRELA Regist-Gates 001-12.20-516.43-10 160.00 City Manager Department Human Resources Division Total: $179.37 CENTURYLINK-QWEST 1014 AC 3604570411199B 001-1230-514.42-10 5.63 10-14 AC 3604576684085B 001-1230-514.42-10 0.72 10-14 AC 36045708315588 001-1230-514.42-10 0.12 10-14 AC 3604570968343B 001-1230-514.42-10 0.24 10-14 AC 3604571535571 B 001-1230-514.42-10 0.19 10-16 AC206T359336570B 001-1230-514.42-10 2.77 City Manager Department City Klerk Division Total: $9.67 City Manager Department Department Total: $665.50 NOR'WESTER ROTARY MURAL REPAIR 001-1390-519.49-72 5,000.00 City Manager Dept Community Service Division Total: $5,000.00 City Manager Dept Department Total: $5,000.00 CENTURYLINK-QWEST 1014 AC 36045704 1 1 1 99B 001-2010-514.42-10 39.39 10-14 AC 3604576684085B 001-2010-514.42-10 5.05 10-14 AC 3604570831558B 001-2010-514.42-10 0.85 10-14 AC 3604570968343B 001-2010-514.42-10 1.70 10-14 AC 3604571535571 B 001-2010-514.42-10 1.35 10-16 AC206T359336570B 001-2010-514.42-10 19.42 GOVT FINANCE OFFCRS ASN 2012 MEMBERSHIP DUES 001-2010-514.49-01 50.00 US BANK CORPORATE PAYMENT SYSTEI Webinar Reg -Hagar 001-2010-514.43-10 98.50 Finance Department Finance Administration Division Total: $216.26 CENTURYLINK-QWEST 1014 AC 360457041 1 1 99B 001-2023-514.42-10 50.65 10-14 AC 3604576684085B 001-2023-514.42-10 6.50 10-14 AC 3604570831558B 001-2023-514.42-10 1.09 10-14 AC 36045709683438 001-2023-514.42-10 2.18 10-14 AC 3604571535571 B 001-2023-514.42-10 1.73 10-16 AC206T359336570B 001-2023-514.42-10 24,97 WASHINGTON (AUDITOR), STATE OF SEPT AUDIT HOURS 001-2023-514.41-50 1,333.67 F-11 Page 2 Date: 11/9/2011 .;. City of Port Angeles City Council Expenditure Report 'f''i rrt From: 1012412011 To: 111412011 Vendor Finance Department CENTURYLINK-QWEST DATABAR INCORPORATED EQUIFAX VERIZON WIRELESS Finance Department MORNINGSIDE SHARP ELECTRONICS CORP Finance Department Description Accounting 1014 AC 35045704111998 10-14 AC 35045756840858 10-14 AC 3604570831558B 10-14 AC 3604570968343B 10-14 AC 3604571535571 B 10-16 AC206T359336570B CYCLES 1-5 10/7111 CYCLES 6-10 10/13/11 CYCLES 11-15 10120/11 CREDIT REPORTS 10-13 a/c 271272753-00001 Customer Service SEPT COPY RM SERVICES OFFICE MACHINES & ACCESS Reprographics Finance Department Account Number Division Total: 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.42-10 001-2025-514.41-50 001-2025-51441-50 001-2025-514.41-50 001-2025-514.41-50 001-2025-514.42-10 Division Total: - 001 -2080-514.41-50 001-2080-514.45-31 Division Total: Department Total: Invoice Amount $1,420.79 73.15 9.38 1.58 3.15 2.50 36.07 1,973.64 1,895.79 1,945.64 62.01 71.46 $6,074.38 855.00 142.70 $997.20 $8,709.13 ADVANCED TRAVEL WSAMA Conf-Bluer 001-3010-515.43-10 484.58 CENTURYLINK-QWEST 1014 AC 3604570411199B 001-3010-515.42-10 33.77 10-14 AC 3604576684085B 001-3010-515.42-10 4.33 10-14 AC 36045708315588 001-3010-515.42-1.0 0.73 10-14 AC 3604570968343B 001-3010-515.42-10 1.45 10-14 AC 3604571535571 B 001-3010-515.42-10 1.16 10-16 AC206T359336570B 001-3010-515.42-10 16.65 US BANK CORPORATE PAYMENT SYSTEI Ferry Ticket/P rkg- Bioor 001-3010-515.43-10 54.40 Canf Registration-Bloor 001-3010-515.43-10 230.00 WEST GROUP ST.FED.$LOC.CT.RULES 001-3010-515.31-01 74.66 Attorney ,Attorney Office Division Total. $901.73 CHINOOK PHARMACY GASPER FORKS JAIL MEDS. 001-3012-598.51-23 9.59 CLALLAM CNTY SHERIFF'S DEPT JAIL BILL FOR SEPT. 2011 001-3012-598.51-23 43,695.45 Attorney Jail Contributions Division Total: $43,705.04 ADVANCED TRAVEL WSAMA Canf-Dickson 001-3021-515.43-10 657.62 WSAMA Conf-Greenwood 001-3021-515.43-10 619.37 CENTURYLINK-QWEST 1014 AC 36045704111998 001-3021-515.42-10 22.51 10-14 AC 36045766840858 001-3021-515.42-10 2.89 10-14 AC 3604570831558B 001-3021-515.42-10 0.49 10-14 AC 36045709683438 001-3021-515.42-10 0.97 10-14 AC 3604571535571B 001-3021-515.42-10 0.77 10-16 AC206T359335570B 001-3021-515.42-10 11.10 CLALLAM PUBLIC DEFENDER Public Defender Fees 001-3021-515.41-50 5,100.00 US BANK CORPORATE PAYMENT SYSTEI Conf Reg istrati on-DDIHG 001-3021-515.43-10 440.00 WEST GROUP ST.FED.&LOC.CT.RULES 001-3021-515.31-01 74.66 Attorney Prosecution Division Total: &6938 Page 3 E • C Date: 11/9/2011 t City of Port Angeles City Council Expenditure Report From: 1012412011 To: 111412011 Vendor Description Attorney CENTURYLINK-QWEST 1014 AC 3604570411199B 10-14 AC 36045765840858 10-14 AC 36045708315588 10-14 AC 36045709683438 10-14 AC 3604571535571 B 10-16 AC206T359336570B CLALLAM CNTY AUDITOR COUNTY AUDITOR FILING FEE CLALLAM CNTY TREASURER TREAS FILING FEES - ALMA® US BANK CORPORATE PAYMENT SYSTEI Books- Ro berd s Books-Roberds Conf Reg-Korcz-. Travelffrng-West Community Development CENTURYLINK-QWEST CENTURYLINK-QWEST 1014 AC 3+604570411199B 10-14 AC 36045766840858 10-14 AC 3604570831558B 10-14 AC 36045709683438 10-14 AC 36045715355716 10-16 AC206T359336570B PUGET SOUND POLYGRAPH EXAMINERS POLICE EQUIPMENT & SUPPLY US BANK CORPORATE PAYMENT SYSTEiArmsfAccess-Belt-TG Police Department Police Administration CENTURYLINK-QWEST 1014 AC 360457041 1 1 998 10-14 AC 3604576684085B 10-14 AC 3604570831558B 10-14 AC 3604570968343B Account Number Department Total: 001-4010-558.42-10 001-4010-558.42-10 001-4010-558.42-10 001-4010-558.42-10 001-4010-558.42-10 001-4010-558.42-10 001-4010-558.31-01 001-4010-558.31-01 001-4010-558.31-01 001-4010-558.31-01 001-4010-558.43-10 001-4010-558.43-10 Division Total: 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 Division Total: 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 Division Total: Department Total: 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.41-50 001-5010-521.20-80 Division Total: 001-5021-521.42-10 001-5021-521.42-10 001-5021-521.42-10 001-5021-521.42-10 Invoice Amount $51,537.15 42.21 5.41 0.91 1.81 1.44 20.81 64.00 10.00 42.57 73.71 550.00 -337.94 $1,150.81 14.63 1.88 0.32 -0.63 0.50 7.21 2.25 0.29 0.05 0.10 0.08 1.11 $3.88 $1,179.86 90.04 11.55 1.94 3.88 3.08 44.39 225.00 32.51 $412.39 56.28 7.22 1.21 2.42 F-13 Page 4 Planning 1014 AC 36045704111998 10-14 AC 3604576684085B 10-14 AC 3604570831558B 10-14 AC 3604570968343B 10-14 AC 360457 1 53557 1 B 10-16 AC206T359336570B Community development Building CENTURYLINK-QWEST 1014 AC 36045704111998 10-14 AC 3604576684085B 10-14 AC 3604570831558B 10-14 AC 36045709683438 10-14 AC 3604571535571 B 10-16 AC206T359336570B Community Development Code Compliance Community Development CENTURYLINK-QWEST 1014 AC 3+604570411199B 10-14 AC 36045766840858 10-14 AC 3604570831558B 10-14 AC 36045709683438 10-14 AC 36045715355716 10-16 AC206T359336570B PUGET SOUND POLYGRAPH EXAMINERS POLICE EQUIPMENT & SUPPLY US BANK CORPORATE PAYMENT SYSTEiArmsfAccess-Belt-TG Police Department Police Administration CENTURYLINK-QWEST 1014 AC 360457041 1 1 998 10-14 AC 3604576684085B 10-14 AC 3604570831558B 10-14 AC 3604570968343B Account Number Department Total: 001-4010-558.42-10 001-4010-558.42-10 001-4010-558.42-10 001-4010-558.42-10 001-4010-558.42-10 001-4010-558.42-10 001-4010-558.31-01 001-4010-558.31-01 001-4010-558.31-01 001-4010-558.31-01 001-4010-558.43-10 001-4010-558.43-10 Division Total: 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 001-4020-524.42-10 Division Total: 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 001-4030-559.42-10 Division Total: Department Total: 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.42-10 001-5010-521.41-50 001-5010-521.20-80 Division Total: 001-5021-521.42-10 001-5021-521.42-10 001-5021-521.42-10 001-5021-521.42-10 Invoice Amount $51,537.15 42.21 5.41 0.91 1.81 1.44 20.81 64.00 10.00 42.57 73.71 550.00 -337.94 $1,150.81 14.63 1.88 0.32 -0.63 0.50 7.21 2.25 0.29 0.05 0.10 0.08 1.11 $3.88 $1,179.86 90.04 11.55 1.94 3.88 3.08 44.39 225.00 32.51 $412.39 56.28 7.22 1.21 2.42 F-13 Page 4 .3T'1,. City of Port Angeles Date: 111912011 City Council Expenditure Report From: 1012412011 To: 111412011 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-14 AC 36045715355718 001-5021-521.42-10 1.93 10-16 AC206T359336570B 001-5021-521.42-10 27.74 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5021-521.31-01 32.50 Police Department Investigation Division Total: $129.30 ADVANCED TRAVEL Taser Inst Recert-Morse 001-5022-521.43-10 75.00 Public Safety Bckgrnd-TP 001-5022-521.43-10 172.21 ANGELES MILLWORK & LUMBER CO LAMINATE 4X8 BANNISTER OA 001-5022-521.31-01 83.25 CENTURYLINK-QWEST 1014 AC 36045704111998 001-5022-521.42-10 157.57 10-14 AC 36045766840858 001-5022-521.42-10 20.21 10-14 AC 3604570831558B 001-5022-521.42-10 3.39 10-14 AC 3604570968343B 001-5022-521.42-10 6.78 10-14 AC 3604571535571B 001-5022-521.42-10 5.39 ro 10-16 AC206T359336570B 001-5022-521.42-10 77.69 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPH1001-5022-521.31-14 86.70 Eric Smith REPLACEMNT KIT EPCTUBE-BL 001-5022-521.35-01 9.21 300 FOOT TAPE MEASURE-HOM 001-5022-521.35-01 32.54 PROFORCE LAW ENFORCEMENT POLICE EQUIPMENT & SUPPLY 001-5022-521.35-01 1,978.08 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 81.12 US BANK CORPORATE PAYMENT SYSTEIArmslAccess-Wolff 001-5022-521.20-80 330.75 Evidence Gun Box -TG 001-5022-521.31-01 150.34 Arms/Access-Peninger 001-5022-521.31-80 222.22 Arms/Access-Morse 001-5022-521.35-01 101.09 Conf Reg-Peninger 001-5022-521.43-10 500.00 Police Department Patrol Division Total: $4,093.54 PENINSULA COLLEGE FLAG CLASS FOR MATHENY AN 001-5026-521.43-10 130-.00 Police Department Reserves & Volunteers Division Total: $130.00 CANON USA, INC OFFICE MACHINES & ACCESS 001-5029-521.45-31 384.71 CENTURYLINK-QWEST 1014 AC 360457041 1 1 99B 001-5029-521.42-10 56.28 10-14 AC 36045766840858 001-5029-521.42-10 7.22 10-14 AC 36045708315588 001-5029-521.42-10 1.21 10-14 AC 3604570968343B 001-5029-521.4210 2.42 10-14 AC 3604571535571 B 001-5029-521.42-10 1.93 10-16 AC206T359336570B 001-5029-521.42-10 27.74 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 001-5029-342.10-17 11.33 REGAL FORMS INC PARKING TKTS 41751-44750 001-5029-521.31-01 2,510.00 US BANK CORPORATE PAYMENT SYSTEICredit Card Mach Ribbon 001-5029-521.31-01 143.07 Parking Enf Supplies -ES 001-5029-521.35-01 72.20 Trvl/Trng-Schilke/Jacobi 001-5029-521.43-10 214.96 Police Department Records Division Total: $3,433.07 ANDERSON & SONS GRAVEL GRAVEL FOR RANGE 001-5050-521.48-10 800.00 Police Department Facilities Maintenance Division Total: $800.00 Police Department Department Total: $8,998.30 F-14 Page 5 ,.:Fa Date: 1119/2011 City of fort Angeles City Council Expenditure Deport From: 1012412011 To: 11/412011 Vendor Description Account Number invoice Amount CANON USA, INC COPIER 001-6010-522.45-31 190.69 CENTURYLINK-QWEST 1014 AC 3604570411199B 001-6010-522.42-10 78.79 10-14 AC 36045766840856 001-6010-522.42-10 10.10 10-14 AC 3604570831558B 001-6010-522.42-10 1.70 10-14 AC 36045709683436 001-6010-522.42-10 3.39 10-14 AC 3604571535571 B 001-6010-522.42-10 2.70 10-16 AC206T359336570B 001-6010-522.42-10 38.84 1014 AC 36045704111998 001-6010-522.42-11 22.51 10-14 AC 3604576684085B 001-6010-522.42-11 2.89 10-14 AC 3604570831558B 001-6010-522.42-11 0.49 10-14 AC 3604570968343B 001-6010-522.42-11 0.97 10-14 AC 36045715355716 001-6010-522.42-11 0.77 • 10-16 AC206T359336570B - 001-6010-522.42-11 11.1-0 A`' .. -- 1.-.4 FAMILY SHOE STORE BOOTS 001-6010-522.2080 292.63 PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 001-6010-522.45-31 35.26 .PORT ANGELES FIRE DEPARTMENT SUPPLIES 001-6010-522.31-01 5.80 COPIES 001-6010-522.31-01 . 2.71 POSTAGE 001-6010-522.42-10. 9.05 US BANK CORPORATE PAYMENT SYSTEI Postage-Bogues 001-6010-522.42-10 10.52 Fire Department Fire Administration Division Total: $720.91 CENTURYLINK-QWEST 1014 AC 3604570411199B 001-6020-522:42-10 :.. :. 73.16 10-14 AC 36045766840858 001-6020-522.42-10 9.38 10-14 AC 3604570831558B 001-6020-522.42-10 1.58 10-14 AC 3604570968343B 001-6020-522.42-10 3.15 10-14 AC 3504571535571 B 001-6020-522.42-10 2.50 10-16 AC206T359336570B 001-6020522.42-10 36.07 FIRE SERVICE TESTING CO, INC TESTS 001-6020-522.43-10 845.00 Keith Bogues REIMBURSE FOR MEALS 001-6020-522.43-10 62.20 Mike Sanders REIMBURSE CLOTHING ALLOWA 001-6020-522.20-80 91.61 Pete Sekac REIMBURSE FOR CLOTHING AL 001-6020522.20-80 188.07 MSA TRAINING 001-6020-522.35-01 840.10 Paul Stewart TEACH FIRE OFFICER 1 CLAS 001-5020-522.43-10 1,400.00 PORT ANGELES FIRE DEPARTMENT SUPPLIES 001-6020-522.31-02 4.33 HARDWARE 001-6020-522.31-02 5.59 SEAWESTERN INC POWER GENERATION EQUIPMEN 001-6020-522.35-01 17.54 POWER GENERATION EQUIPMEN 001-6020-522.35-01 -17.54 VERIZON WIRELESS 10-15 a/c 264395724-00001 001-6020522.42-10 26.04 09-28 a/c 271138138-00002 001-6020522.42-10 39.59 Fire Department Fire 5upression Division Total: $3,628.37 CENTURYLINK-QWEST 1014 AC 36045704111998 001-6021-522.42-10 5.63 10-14 AC 36045766840858 001-6021-522.42-10 0.72 10-14 AC 3604570831558B 001-6021-522.42-10 0.12 F-15 Page 6 Date: 111912011 Y~ City of Part Angeles City Council Expenditure Report From: 1012412011 To: 111412011 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-14 AC 3604570968343B 001-6021-522.42-10 0.24 10-14 AC 3604571535571B 001-6021-522.42-10 0.19 10-16 AC20+6T359336570B 001-6021-522.42-10 2.77 CLALLAM CNTY FIRE DISTRICT 2 BACKGROUND CHECKS 001-6021-522.31-01 20.00 Barbara Wilson SUPERIOR PERFORMANCE AWAF 00 1 -6021-522.31 -01 75.00 Dan MCKeen REIMBURSE FOR MEALS SUPPO 001-6021-522.31-01 37.14 Gail Wheatley SUPERIOR PERFORMANCE AWAF001-6021-522-31 -01 75.00 Glen Douglas SUPERIOR PERFORMANCE AWAF001-6021-522.31-01 75.00 .ferry Dean SUPERIOR PERFORMANCE AWAF001-6021-522.31-01 75.00 Tim Hughes SUPERIOR PERFORMANCE AWAF001-6021-522.31-01 75.00 Vince Murray SUPERIOR PERFORMANCE AWAF001-6021-522.31-01 75.00 Fire Department Fire Volunteers Division Total: $516.81, CENTURYLINK-QWEST ...1014 AC 36045704:1,1.1998,- , --. r -001-6030-522.42-1G, 11.26 10-14 AC 3604576684085B 001-6030-522.42-10 1.44 10-14 AC 3604570831558B 001-6030-522.42-10 0.24 10-14 AC 3604570968343B 001-6030-522.42-10 0.49 10-14 AC 3604571535571 B 001-6030-522.42-10 0.39 10-16 AC206T359336570B 001-6030-522.42-10 5.55 . POSITIVE PROMOTIONS STATION TOUR HANDOUTS 001-6030-522.31-01' 63.45 US BANK CORPORATE PAYMENT SYSTEI Satellite Phone Btry-KD 001-6030-522.31-01 117.78 Fire Department Fire Prevention Division Total:. $200.60 CENTURYLINK-QWEST 1014 AC 360457041 1 1 99B 001-6040-522.42-10 11.26 10-14 AC 3604576684085B 001-6040-522.42-10 1.44 10-14 AC 3604570831558B 001-6040-522.42-10 0.24 10-14 AC 36445709683438 001-5040-522.42-10 0.49 10-14 AC 3604571535571B 001-6040-522.42-10 0.39 10-16 AC206T3593365708 001-6040-522.42-10 5.55 US BANK CORPORATE PAYMENT SYSTEICaiendar-Bogues 001-6040-522.31-01 72.08 Fire Department Fire Training Division Total: $91.45 ANGELES MILLWORK & LUMBER CO LUMBER 001-6050-522.48-10 74.51 CUMMINS NORTHWEST INC ANNUAL SERVICE 001-6050-522.48-10 737.33 PORT ANGELES FIRE DEPARTMENT SUPPLIES 001-6050-522.31-20 32.56 HARDWARE 001-6050-522.31-20 16.21 SUPPLIES 001-6050-522.31-20 39.17 SUPPLIES 001-6050-522.31-20 29.29 SUPPLIES 001-6050-522.31-20 17.35 HARDWARE 001-6050-522.48-10 1.07 US BANK CORPORATE PAYMENT SYSTEIFilter-Bogues 001-6050-522.31-20 18.02 Light Bulbs-Bogues 001-6050-522.31-20 337.81 Fire Department Facilities Maintenance Division Total: $1,303.32 CENTURYLINK-QWEST 1014 AC 35045704111998 001-6060-525.42-10 50.65 10-14 AC 3604576684085B 001-6060-525.42-10 6.50 F -1F Page 7 City of port Angeles Date: 111912017 w " W' City Council Expenditure Report .. s . From: 1012412017 To: 111412011 Vendor Description Account Dumber invoice Amount CENTURYLINK-QWEST 10-14 AC 3604570831558B 001-6060-525.42-10 1.09 10-14 AC 3604570968343B 001-6060-525.42-10 2,18 10-14 AC 36045715355718 001-6060-525.42-10 1.73 10-16 AC206T359336570B 001-6060-525.42-10 24.97 Fire Department Emergency Management Division Total: $87.12 Fire Department Department Total: $6,548.58 ADVANCED TRAVEL APWA Wkshop-Brackett 001-7010-532.43-10 1.94.12 APWA Conf-Cutler 001-7010-532.43-10 697.17 CANON USA, INC RENTAL/LEASE EQUIPMENT 001-7010-532.45-31 784.44 CENTURYLINK-QWEST 1014 AC 360457041 1 1 99B 001-7010-532.42-10 174.46 10-14 AC 3604576684085B 001-7010-532,42-10 22.34 10-14 AC 3604570831558B 001-7010-532.42-10 3.76 - - 10-14 AC 3604570968343B 001-701`0-532.42-10 .,_7:51 10-14 AC -3604571535571B 001-7010-532.42-10 5.97 10-16 AC206T359336570B 001-7010-532.42-10 86.01 OFFICE DEPOT SUPPLIES 001-7010-532.31-01 246.56 SHARP ELECTRONICS CORP OFFICE MACHINES & ACCESS 001-7010-532.45-31 510.85 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-7010-532.31-01 8,39 US BANK CORPORATE PAYMENT SYSTEI Webinar Regist-Coons 001-7010-532.43-10 149.25 Webinar Reg -Hagar 001-7010-532.43-10 98,50 Conf Reg -Neal 001-7010-532.43-10 75.00 WASHINGTON (DOT), STATE OF EDUCATIONAL SERVICES 001-7010-532.43-10 400.00 Public Works -Gen Fnd Pub Wks Administration Division Total: $3,464.33 Public Works -Gen Fnd Department Total: $3,464.33 CENTURYLINK-QWEST 1014 AC 36045704111998 001-8010-574.42-10 16.88 10-14 AC 3604576684085B 001-8010-574.42-10 2.17 10-14 AC 36045708315586 001-8010-574.42-10 0.36 10-14 AC 3604570968343B 001-8010-574.42-10 0.73 10-14 AC 3604571535571 B 001-8010-574.42-10 0.58 10-16 AC206T35933657013 001-8010-574.42-10 8.32 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 001-8010-347.90-15 60.86 GREAT AMERICA LEASING CORP O'F'FICE MACHINES & ACCESS 001-8010-574.45-31 101.30 Cindy Kochanek VBCC CHRISTMAS FAIR SIGNS 001-8010-574.49-60 176.21 VBCC WELCOME BANNER ALL E 001-8010-574.49-60 56.41 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8010-574.31-01 35.12 Parks Dept Parks Administration Division Total: $458.94 CENTURYLINK-QWEST 1014 AC 36045704111996 001-8012-555.42-10 18.88 10-14 AC 3604576684085B 001-8012-555.42-10 2.17 10-14 AC 3604570831558B 001-8012-555.42-10 0.36 10-14 AC 3604570968343B 10-14 AC 3604571535571B 001-8012-555.42-10 001-8012-555.42-10 0.73 0.58 10-16 AC206T359336570B 001-8012-555,42-10 8.32 F-17 Page 8 F- 18 Page 9 City of Port Angeles Date: 1119/20/1 City Council Expenditure Report g*. From: 1012412011 To: 19/4/2091 Vendor Description Account Number invoice Amount CENTURYLINK-QWEST 10-20 a/c 206T217227465B 001-8012-555.42-10 57.46 10-14 a/c 36045770049478 001-8012-555.42-10 43.77 10-05 a/c 36045298618198 001-8012-555.42-10 47.37 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-8012-555.45-31 33.77 Parks Dept Senior Center Division Total: $211.41 CENTURYLINK-QWEST 1014 AC 36045704111998 001-8050-535.42-10 11.26 10-14 AC 3604576684085B 001-8050-536.42-10 1.44 10-14 AC 3604570831558B 001-8050-536.42-10 0.24 10-14 AC 36045709683438 001-8050-536.42-10 0.49 10-14 AC 3604571535571 B 001-8050-536,42-10 0.39 10-16 AC206T359336570B 001-8050-536.42-10 5.55 DEPARTMENT OF REVENUE-WIRES Excise Tax Return-Sept 001-8050-343.60-12 31.00 .:..... _ _. Excise-Tax Return-Sept 001-8050-343.60-13 - - 107.50 Excise Tax Return-Sept 001-8050-343.60-14 56.66 Excise Tax Return-Sept 001-8050-343.60-15 16.32 Excise Tax Return-Sept 001-8050-343.50-16 6,44 HEPBURN SUPERIOR CEMETERY SUPPLIES 001-8050-536.34-01 353.30 LOBO DESIGNS PRINTING,SILK SCR,TYPSET 001-8050-536"31-01 41.71 MATTHEWS INTERNATIONAL CEMETERY MARKERS 001-8050-536.34-01 161.26 QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 421.00 VERIZON.WIRELESS _ . 09-28 a/c 2711381.38-00001 001-8050-536.42-10 77.74- 7.74-Parks ParksDept Ocean View Cemetery Division Total: $1,292.30 ACORN, WILLIAM G RENTAULEASE EQUIPMENT 001-8080-576.45-30 390.00 ANGELES MILLWORK & LUMBER CO HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 6.78 PAINTS,COATINGS,WALLPAPER 001-8080-576.31-20 37.06 LUMBER& RELATED PRODUCTS 001-8080-576.31-20 18.90 HAND TOOLS ,POW&NON POWER 001-8080-576.31-20 11.88 CASCADE RECREATION INC PLASTICS 001-8080-576.31-20 997,84 CENTURYLINK-QWEST 3014 AC 3604570411199B 001-8080-576.42-10 56.28 10-14 AC 3604576684085B 001-8080-576.42-10 7.22 10-14 AC 36045708315588 001-8080-576.42-10 1.21 10-14 AC 3604570968343B 001-8080-576.42-10 2.42 10-14 AC 3604571535571 B 001-8080-576.42-10 1.93 10-16 AC206T35933657013 001-8080-576.42-10 27.74 DEPARTMENT OF REVENUE-WIRES Excise Tax Return-Sept 001-8080-347.30-18 191.97 FASTENAL INDUSTRIAL FASTENERS, FASTENING DEVS 001-8080-576.31-20 20.43 GROVES CRANE CO RENTAL/LEASE EQUIPMENT 001-8080-576.48-10 292.68 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001-8080-576.31-20 522.89 SUPPLIES 001-8080-576"31-20 467.83 SUPPLIES 001-8080-576.31-20 33.98 L & L TOOL SPECIALTIES EQUIPMENT MAINTENANCE,REC 001-8080-576.31-20 60.27 NORTHWEST PLAYGROUND EQUIP INC PARK,PLAYGROUND,REC EQUIP 001-8080-576.31-20 621.63 F- 18 Page 9 !� srDate. 11/912011 City of Port Angeles City Council Expenditure Deport . •; From: 1017412077 To: 111412011 Vendor Description Account Number invoice Amount PACIFIC OFFICE EQUIPMENT INC OFFICE MACHINES & ACCESS 001-8080-576.31-40 102.98 PORT ANGELES POWER EQUIPMENT AUTO & TRUCK MAINT. ITEMS 001-8080-576.31-01 56.32 STEUBER DISTRIBUTING INC FERTILIZERS & SOIL CONDTN 001-8080576.31-40 1,485.35 FIRST AID & SAFETY EQUIP. 001-8080-576.35-01 128.59 SUNSET DO -IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 26.70 SUPPLIES 001-8080-576.31-20 6.43 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP. 001-8080-576.31-01 150.00 SUPPLIES 001-8080-576.31-20 76.37 BRUSHES (NOT CLASSIFIED) 001-8080-576.31-20 24.41 HAND TOOLS ,POW&NON POWER001-8080-576.31-20 17.06 THURMAN SUPPLY PLUMBING EQUIP FIXT,SUPP 001-8080-576.31-20 15.75 WASHINGTON (OASI), STATE OF 3rd Qtr Unemployment - - 001-8080-576.20-60 8.41 -.-WESTERN EQUIPMENT DISTRIB INC -LAWN MAINTENANCE °EQU.IP'.. 001-$080-576:31-01 214.25-. XEROX CORPORATION RENTALILEASE EQUIPMENT 001-8080-576.45-31 84.45 Parks Dept Park Facilities Division Total: $6,168.01 Parks Dept Department Total: $8,136.66 CENTURYLINK-QWEST 10-02 ale 36041707869058 001-8112-555.42-10 32.89 Facilities Maintenance Senior Center Facilities .. Division Total:.. $32.89 CENTURYLINK-QWEST 1014 AC 3604570411199B 10-14 AC 36045766840858 001-8130-518.42-10 001-8130-518.42-10 5.63 0.72 10-14 AC 3604570831558B 001-8130-518.42-10 0.12 10-14 AC 36045709683438 001-8130-518.42-10 0.24 10-14 AC 3604571535571B 001-8130-518.42-10 0.19 10-16 AC206T359336570B 001-8130-518.42-10 2.77 SWAIN'S GENERAL STORE INC JANITORIAL SUPPLIES 001-8130-518.31-01 17.79 Facilities Maintenance CustodialIJanitorial Svcs Division Total: $27.46 ADT SECURITY SERVICES, INC SECURITY, FIRE, SAFETY SERV 001-8131-518.42-10 52.46 ANGELES MILLWORK & LUMBER CO SUPPLIES 001-8131-518.31-20 5.45 CENTURYLINK-QWEST 1014 AC 360457041 1 1 99B 001-8131-518.42-10 5.63 10-14 AC 36045766840858 001-8131-518.42-10 0.72 10-14 AC 3604570831558B 001-8131-518.42-10 0.12 10-14 AC 3604570968343B 001-8131-518.42-10 0.24 10-14 AC 3604571535571 B 001-8131-518.42-10 0.19 10-16 AC206T35933657013 001-8131-518.42-10 2.77 10-05 a/c 3604523954268B 001-8131-518.42-10 83.90 1002 a/c 3604175328784B 001-8131-518.42-10 41.84 FERGUSON ENTERPRISES INC PIPE FITTINGS 001-8131-518.31-20 146.61 L & L TOOL SPECIALTIES HAND TOOLS ,POW&NON POWER 001-8131-518.35-01 292.66 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 001-8131-518.48-10 78.46 SCHMITT'S SHEET METAL INC METALS, BARS,PLATES,RODS 001-8131-518.31-20 34.09 SUNSET DO -IT BEST HARDWARE SUPPLIES 001-8131-518.31-20 83.65 HAND TOOLS ,POW&NON POWER001-8131-518.31-20 15.60 F-19 Page 10 Date: 11/912011 City of Port Angeles City Council Expenditure Report From: 1012412011 To: 111412011 Vendor Description Account Number Invoice Amount SUNSET DO -IT BEST HARDWARE SUPPLIES 001-8131-518.31-20 23.06 WASHINGTON (OAST), STATE OF 3rd Qtr Unemployment 001-8131-518.20-60 779.28 Facilities Maintenance Central Svcs Facilities Division Total: $1,646.73 10-16 AC206T359336570B Facilities Maintenance Department Total: $1,707.08 CENTURYLINK-QWEST 1014 AC 360457041 1 1 99B 001-8221-574.42-10 10-14 AC 3604576684085B 001-8221-574.42-10 10-14 AC 3604570831558B 001-8221-574.42-10 10-14 AC 3604570968343B 001-8221-574.42-10 10-14 AC 3604571535571B 001-8221-574.42-10 10-16 AC206T359336570B 001-8221-574.42-10 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-8221-574.45-31 WASHINGTON (OAST), STATE OF 3rd Qtr Unemployment 001-8221-574.20-60 Recreation Activities Sports Programs - Division Total:- CENTURYLINK-QWEST 1014 AC 360457041 1 1 99B 001-8222-574.42-10 10-14 AC 36045766840858 001-8222-574.42-10 10-14 AC 3604570831558B 001-8222-574.42-10 10-14 AC 36045709683436 001-8222-574.42-10 10.1 .4 AC 3604571535571B 001-8222-574.42-10 10-16 AC206T359336570B 001-8222-574.42-10 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001-8222-574.45-31 US BANK CORPORATE PAYMENT SYSTEI Mtn Bike Racing Numbers 001-8222-574.31-01 Recreation Activities Special Events Division fatal: CENTURYLINK-QWEST 1014 AC 360457041 1 1 99B 001-8224-574.42-10 10-14 AC 3604576684085B 001-8224-574.42-10 10-14 AC 3604570831558B 001-8224-574.42-10 10-14 AC 3604570968343B 001-8224-574.42-10 10-14 AC 3604571535571B 001-8224-574.42-10 10-16 AC206T359336570B 001-8224-574.42-10 US BANK CORPORATE PAYMENT SYSTEICheerleading Tshirts-AM 001-8224-574.31-01 Cell phone covers-Mozingo 001-8224-574.31-01 Dad/Daughter Dance Spls 001-8224-574.31-01 Dad/Daughter Dance Spks 001-8224-574.31-01 Recreation Activities YouthlFamily Programs Division Total: Recreation Activities Department Total: General Fund Fund Total: PORT ANGELES CHAMBER OF COMM 2011 MKTGIMEDIA CAMPAIGN 101-1430-557.50-83 Lodging Excise Tax Lodging Excise Tax Division Total: Lodging Excise Tax Department Total. 5.63 0.72 0.12 0.24 0.19 2.77 64.72 50.93 '$125.32 5.63 0.72 0.12 0.24 0.19 2.77 64.72 59.85 $134.24 5.63 0.72 0.12 0.24 0.19 2.77 581.02 20.36 225.54 251.49 $1,088.08 $1,347.64 $119,007.59 5,134.71 $5,134.71 $5,134.71 Lodging Excise Tax Fund Fund Total: $5,134.71 ALPINE PRODUCTS, ING PAINTS, COATI NGS,WALLPAPER 102-7230-542.31-25 1,316.32 MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 3,499.15 ANDERSON & SONS GRAVEL ROADIHWY MAT NONASPHALTIC 102-7230-542.31-20 149.05 F -2D Page 11 r, Page 12 C .4 CC59�'P City of Part Angeles Date: 111912011 ., City Council Expenditure Report From: 1012412011 To: 111412011 Vendor Description Account Number Invoice Amount ANGELES CONCRETE PRODUCTS ROADIHWY MAT NONASPHALTIC 102-7230-542.31-20 349.05 ANGELES MILLWORK & LUMBER CO HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 8.87 LUMBER& RELATED PRODUCTS 102-7230-542.31-20 135.30 HARDWARE,AND ALLIED ITEMS- 102-7230-542.35-01 357.89 BLAKE SAND & GRAVEL SUPPLIES 102-7230-542.31-20 314.53 CONCRETE & METAL CULVERTS 102-7230-542.31-20 2,156.55 CENTURYLINK-QWEST 1014 AC 36045704111998 102-7230-542.42-10 28.14 10-14 AC 3604576684085B 102-7230-542.42-10 3.60 10-14 AC 36045708315588 102-7230-542.42-10 0.61 10-14 AC 3604570968343B 102•-7230-542.42-10 1.21 10-14 AC 3604571535571 B 102-7230-542.42-10 0.96 10-16 AC206T359336570B 102-7230-542.42-10 13.87 FERGUSON ENTERPRISES INC 102-7230-542:31-20 201.52•=` SUPPLIES 102-7230-542.31-20 86.73 FLINT TRADING INC MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 996.64 HOLCOMB & COMPANY, D ROADIHWY MAT NONASPHALTIC 102-7230-542.31-20 577.23 LAKESIDE INDUSTRIES INC BUILDING MAINT&REPAIR SER 102-7230-542.31-20 71.40 ROADIHWY MATERIALS ASPHLT 102-7230-542.31-20 205.69 ROADFHVWY MATERIALS ASPHLT 102-7230-542.31-20 192.28 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 2,240.23 BUILDING MAINT&REPAIR SER 102-7230-542.31-20 20 -60 - BUILDING MAINT&REPAIR SER 102-7230-542.31-20 45.40 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 102-7230-542.31-01 31.80 OLYMPIC STATIONERS INC SUPPLIES 102-7230-542.31-25 29.16 PUD #1 OF CLALLAM COUNTY Woodhaven & Golf Course 102-7230-542.47-11 12.89 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 102-7230-542.31-01 91.98 SUNSET DO -IT BEST HARDWARE SUPPLIES 102-7230-542.31-20 18.98 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 2.72 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-01 97.28 FUEL,OIL,GREASE, & LUBES 102-7230-542.31-20 3.00 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-25 54.86 THURMAN SUPPLY PIPE FITTINGS 102-7230-542.31-20 21.52 TRAFFIC SAFETY SUPPLY CO PW CONSTRUCTION & RELATED 102-7230-542.31-25 559.04 MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 2,637.68 US BANK CORPORATE PAYMENT SYSTEI Bottl ed Water -'Hanley 102-7230-542.31-01 70.00 USA BLUEBOOK CHEMICAL, COMMERCIAL,BULK 102-7230-542.31-20 100.90 WASHINGTON (DOT), STATE OF CONSTRUCTION SERVICES,GEN 102-7230-542.48-10 142.34 XEROX CORPORATION RENTAULEASE EQUIPMENT 102-7230-542.45-31 84.44 Public Works -Street Street Division Total: $16,941.41 Public Works -Street Department ictal: $16,941.41 Street Fund Fund Tonal: $16,9.41.41 ADVANCED TRAVEL Your Town C®nf-West 103-1511-558.43-10 398.00 F-21 Page 12 :+ Date: 11/9/2011 City of Port Angeles City Council Expenditure Report From: 7012412011 To: 111412011 Vendor Description Account Number Invoice Amount CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 103-1511-558.41-50 3,285.00 CENTURYLINK-QWEST 1014 AC 3604570411199B 103-1511-558.42-10 2.81 AHRENS, KENNETH E 10-14 AC 36045766840858 103-1511-558.42-10 0.36 CENTURYL1NK-QWEST 10-14 AC 36045708315588 103-1511-558.42-10 0.06 10-14 AC 3604570968343B 103-1511-558.42-10 0.12 10-14 AC 3604571535571 B 103-1511-558.42-10 0.10 10-16 AC206T359336570B 103-1511-558.42-10 1.39 DATABAR INCORPORATED BUY LOCAL UTILITY BILL IN 103-1511-558.41-50 1,229.12 LINCOLN STREET STATION MAILING SERV - WTIP DESIG 103-1511-558.31-01 9.69 PA DOWNTOWN ASSN 3RD QUARTER FEES 103-1511-558.41-50 5,000.00 SCUBA SUPPLIES MARINE CONSTRUCTION SERVI 103-1511-558.41-50 2,168.00 Economic Development Economic -Development Division Total. $12,094.55 Pencom Economic.Development Department ,Total: $,094;5. Pencom Economic Development Fund Total: $12,094.65 ADVANCED TRAVEL Arch Presentation -Berry 106-1512-558.43-10 225.10 CENTURYLINK-❑WEST 1014 AC 3604570411199B 106-1512-558.42-10 5.63 10-14 AC 3604576684085B 106-1512-558.42-10 0.72 10-14 AC 3604570831558B 106-1512-558.42-10 0.12 10-14 AC 3604570968343B 106-1512-558.42-10 0.24 10-14 AC 3604571535571 B 106-1512-558.42-10 0.19 10-16 AC206T359336570B 106-1512-558.42-10 2.77 Economic Development Archaeologist Division Total: $234.77 Economic Development Department Total: $234.77 Cultural Resources Fund Total: $234.77 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 107-0000-237.00-00 50.32 Division Total: $50.32 Department Total: $54.32 ADVANCED TRAVEL New World Mtg-Brooks 107-5160-528.43-10 156.40 E911 Mtg-Homan - 107-5160-528.43-10 406.85 New World Conf-Romberg 107-5160-528.43-10 319.33 AHRENS, KENNETH E Rental Fees 107-5160-528.45-30 700.00 CENTURYL1NK-QWEST 1014 AC 3604570411199B 107-5160-528.42-10 151.95 10-14 AC 3604576684085B 107-5160-528.42-10 19.49 10-14 AC 3604570831558B 107-5160-528.42-10 3.27 10-14 AC 3604570968343B 107-5160-528.42-10 6.54 10-14 AC 3604571535571 B 107-5160-528.42-10 5.20 10-16 AC206T359336570B 107-5160-528.42-10 74.91 Repairs 107-5160-528.42-10 810.00 PENINSULA DAILY NEWS COMMUNICATIONS/MEDIA SERV 107-5160-528.44-10 513.45 US BANK CORPORATE PAYMENT SYSTEI Crayons -Public Ed -Romberg 107-5160-528.31-61 247.20 Pencom Pencom Division Total: $3,414.59 Pencom Department Total: $3,414.59 F-22 Page 13 Vendor CLALLAM TITLE CO PA Housing Rehabilitation Description Account Number Pencom Fund Fund Total: FINANCIAL SERVICES PA Housing Rehabilitation PA Housing Rehabilitation PA Housing Rehab Proj US BANK CORPORATE PAYMENT SYSTEICompost Purchase-Peninger Scrapers/Paint-Peninger Firearms Range Firearms Range Firearms Range Firearms Range 172-2310-559.49-41 Division Total: Department Total: Fund Total: 178-5351-521.31-01 178-5351-521.35-01 Division Total: Department Total: Fund Total: ANDERSON & SONS GRAVEL City of Port Angeles Date: 11/9/2011 182-5423-521.31-01 City Council Expenditure Report • From: 1012412011 To: 111412011 BANK OF NEW YORK -DEBT SVC WIRE Drug Task Force' Vendor CLALLAM TITLE CO PA Housing Rehabilitation Description Account Number Pencom Fund Fund Total: FINANCIAL SERVICES PA Housing Rehabilitation PA Housing Rehabilitation PA Housing Rehab Proj US BANK CORPORATE PAYMENT SYSTEICompost Purchase-Peninger Scrapers/Paint-Peninger Firearms Range Firearms Range Firearms Range Firearms Range 172-2310-559.49-41 Division Total: Department Total: Fund Total: 178-5351-521.31-01 178-5351-521.35-01 Division Total: Department Total: Fund Total: ANDERSON & SONS GRAVEL GRAVEL FOR RANGE 182-5423-521.31-01 Drug Task Force Drug Task Force Division Total: BANK OF NEW YORK -DEBT SVC WIRE Drug Task Force' Department Total: 230,000.00 Drug Task Force Fund Total: BANK OF NEW YORK -DEBT SVC WIRE PORUTGOREF01 DEBT PMT 211-2419-591.71-10 PORUTGOREF01 DEBT PMT 211-2419-592.81-10 Debt Service 2001 GO Bond -Refunding Division Total: Debt Service Department Total: Invoice Amount $3,464.91 150.00 $150.00 $150.00 $150.00 439.02 5.25 $444.27 $444.27 $444.27 565.84 $565.84 $565.84 $565.84 370,000.00 10,700.00 $380,700.00 $380,700.00 2001 GO Refunding Bonds Fund Total: $380,700.00 BANK OF NEW YORK -DEBT SVC WIRE PO RANGREF05 DEBT PMT 212-2489-591.71-10 230,000.00 PORANGREF05 DEBT PMT 212-2489-592.81-10 25,300.00 Debt Service 2005 GO Bond Refunding Division Total: $255,300.00 Debt Service Department Total: $255,300.00 2005 GO Refunding Bonds Fund Total: $255,300.00 BAILEY SIGNS & GRAPHICS MARKERS, PLAQUES,SIGNS 310-7919-594.65-10 130.08 FERGUSON ENTERPRISES INC BUILDER'S SUPPLIES 310-7919-594.65-10 1,814.70 SUNSET DO -IT BEST HARDWARE SUPPLIES 310-7919-594.65-10 9.54 WESTON SOLUTIONS, INC DATA PROC SERV &SOFTWARE 310-7919-594.65-10 275.00 Capital Projects -Pub Wks GF -Pub Wks Projects Division Total: $2,229.32 BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 310-7930-595.44-10 107.75 COMMUNICATIONS/MEDIA SERV 310-7930-595.44-10 0.50 PERTEET, INC FEMA 310-7930-595.41-50 205.00 FEMA 310-7930-595.41-50 434.32 THURMAN SUPPLY CONCRETE & METAL CULVERTS 310-7930-595.65-10 817.83 Capital Projects -Pub Wks GF -Street Projects Division Total: $1,565.40 Capital Projects -Pub Wks Department Total: $3,794.72 WOOD HARBINGER, INC ENGINGEERING SERVICES 310-8985-594.41-50 2,225.00 Capital Proj-Parks & Rec Misc Parks Projects Division Total: $2,225.00 Capital Proj-Parks & Rec Department Total: $2,225.00 Capital Improvement Fund Total: $6,019.72 BPA -POWER WIRES September Power Wire 401-0000-213.10-00 183,744.00 F -23 Page 14 cb "E'FT4 Date: 11/9/2011 City of Port Angeles City Council Expenditure Report a rr :;,•��` From: 10/24/2011 To: 11/4/2011 Vendor BPA -POWER WIRES CED/CONSOLIDATED ELEC DIST INC DEPARTMENT OF REVENUE -WIRES GENERAL PACIFIC INC HANSON PIPE & PRECAST, INC BAER, MARIAN C BITTNER, HEATHER R Description September Power Wire ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Excise Tax Return -Sept ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY FINAL BILL REFUND FINAL BILL REFUND HOWARD, BRIAN FINAL BILL REFUND SERRETTE,'JOY A OVERPAYMENT -1938 W 4TH ST SIEGEL, MONICA E FINAL BILL REFUND US BANK CORPORATE PAYMENT SYSTEI Flash Drive -Wray ANGELES MILLWORK & LUMBER CO CENTURYLINK-QWEST Public Works -Electric ADVANCED TRAVEL AEE-ASSOC OF ENERGY ENGINEERS ANGELES COMMUNICATIONS INC CAPACITY PROVISIONING INC CENTURYLINK-QWEST EES CONSULTING INC Account Number 401-0000-213.10-00 401-0000-141.40-00 401-0000-141.40-00 401-0000-141.40-00 401-0000-141.40-00 401-0000-141.40-00 401-0000-237..00-00 401-0000-141.40-00 401-0000-141.40-00 401-0000-122.10-99 401-0000-122.10-99 401-0000-122.10-99- 401 -0000-12,2.10--99 01-0000-122.10-99401-0000=12.2..1.0--99 401-0000-122.10-99 401-0000-237.00-00 Division Total: Department Total: LUMBER& RELATED PRODUCTS 401-7111-533.31-01 1014 AC 3604570411199B 401-7111-533.42-10 10-14 AC 3604576684085B 401-7111-533.42-10 10-14 AC 3604570831558B 401-7111-533.42-1.0 10-14 AC 3604570968343B 401-7111-533.42-10 10-14 AC 3604571535571 B 401-7111-533.42-10 10-16 AC206T35933657013 401-7111-533.42-10 Engineering -Electric Division Total: APWA Conf-Dunbar 401-7120-533.43-10 NWPPA Conf-Lusk 401-7120-533.43-10 MEMBERSHIPS 401-7120-533.49-01 MEMBERSHIPS 401-7120-533.49-01 COMPUTER HARDWARE&PERIPH1401-7120-533.42-12 RADIO & TELECOMMUNICATION 401-7120-533.42-12 1014 AC 3604570411199B 401-7120-533.42-10 10-14 AC 3604576684085B 401-7120-533.42-10 10-14 AC 3604570831558B 401-7120-533.42-10 10-14 AC 3604570968343B 401-7120-533.42-10 10-14 AC 3604571535571 B 401-7120-533.42-10 10-16 AC206T359336570B 401-7120-533.42-10 INDUSTRIAL LOAD MODEL 401-7120-533.49-01 INDUSTRIAL LOAD MODEL SVC 401-7120-533.49-01 US BANK CORPORATE PAYMENT SYSTEI Flash Drive -Wray 401-7120-533.31-01 Public Works -Electric Power Systems Division Total: ADVANCED TRAVEL UPOS Conf-Robinson 401-7180-533.31-01 Invoice Amount 1,480,757.00 750.24 195.12 292.68 381.94 39.02 43.74 779.94 2,959.32 72.40 13.57 96.69 13.5,.0- 345.29 3.50 345.29 -6.64 $1,670,477.81 $1,670,477.81 35.49 16.88 2.17 0.36 0.73 0.58 8.32 $64.53 281.68 627.20 185.00 300.00 481.61 148.40 16.88 2.17 0.36 0.73 0.58 8.32 -400.00 4,340.00 85.64 $6,078.57 784.02 F - 24 Page 15 1 J �J Page 16 d;.131 g1 'r �^RJ City of Port Angeles Date: 11/9/2011 .., CM3 City Council Expenditure Report • From: 10/24/2011 To: 11/4/2011 Vendor Description Account Number Invoice Amount ANGELES MILLWORK & LUMBER CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 16.82 ASPLUNDH TREE EXPERT CO ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 7,004.00 ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 962.60 ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 5,084.00 ROADSIDE,GRNDS,REC, PARK 401=7180-533.48-10 5,084.00 ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 7,004.00 BAXTER AUTO PARTS #15 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 31.70 BLAKE SAND & GRAVEL ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 56.82 CANON USA, INC RENTAL OR LEASE SERVICES 401-7180-533.45-31 176.61 CANYON HYDRO PW CONSTRUCTION & RELATED 401-7180-533.41-50 1,600.00 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 7.34 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 120.95 ELECTRICAL EQUIP-& SUPPLY 401-7180-533.34-02 42.30 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 447.07 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 49.04 CENTURYLINK-QWEST 1014 AC 3604570411199B 401-7180-533.42-10 135.02 10-14 AC 3604576684085B 401-7180-533.42-10 17.32 10-14 AC 3604570831.55813 401-7180-533.42-10 2.91 10-14 AC 3604570968343B 10-14 AC 3604571535571 B 401-7180-533.42-10 401-7180-533.42-10 5.81 4.62 10-16 AC206T359336570B 401-7180-533.42-10 66.59 10-16 a/c 206T323879996B 401-7180-533.42-10 54.54 10-16 a/c 206T323881998B 401-7180-533.42-10 54.54 10-16 a/c 206T322760994B 401-7180-533.42-10 54.54 10-16 a/c 206T326157000B 401-7180-533.42-10 54.54 10-14 a/c 3604574717777B 401-7180-533.42-10 127.03 10-02 a/c 3604178095336B 401-7180-533.42-10 45.10 10-02 a/c 360ZO20411942B 401-7180-533.42-10 96.69 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 401-7180-533.49-50 94,646.08 FIRE CHIEF EQUIPMENT CO, INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 185.37 GRAINGER OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 480.39 LINCOLN INDUSTRIAL CORP FASTENERS, FASTENING DEVS 401-7180-533.34-02 314.51 MATCO TOOLS ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 36.64 Brent Robinson MEAL REIMBURSEMENTS 401-7180-533.31-01 30.50 MEAL REIMBURSEMENTS 401-7180-533.31-01 30.50 Brian Wahto MEAL REIMBURSEMENT 401-7180-533.31-01 15.25 Bruce Rowley MEAL REIMBURSEMENTS 401-7180-533.31-01 30.50 Derrick Halsey MEAL REIMBURSEMENTS 401-7180-533.31-01 30.50 Greg McCabe MEAL REIMBURSEMENTS 401-7180-533.31-01 30.50 Jim Shay MEAL REIMBURSEMENTS MEAL REIMBURSEMENTS 401-7180-533.31-01 401-7180-533.31-01 30.50 30.50 Tabin Beckett CDL LICENSE - BECKETT 401-7180-533.49-90 61.00 _ F - 25 Page 16 Page 17 City of Port Angeles Date: 11/9/2011 .� City Council Expenditure Report �'''r�•�. From: 10/24/2011 To: 11/4/2011 Vendor Description Account Number Invoice Amount Vern Daugaard MEAL REIMBURSEMENTS 401-7180-533.31-01 30.50 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 72.35 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 72.35 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 30.09 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 26.15 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 51.44 PARSINEN LANDSCAPE MAINT INC Landscape Maintenance 401-7180-533.48-10 2,493.20 PENINSULA TRUCK LINES SHIPPING AND HANDLING 401-7180-533.48-10 501.34 PORT OF PORT ANGELES Lease Fees 401-7180-533.45-30 4,100.00 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 204.32 PUGET SAFETY EQUIPMENT INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 14.72 RADIOSHACK OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 7.97 ROH LINGER, ENTERPRISES INC - ELECTRICAL EQUIP&SUPPLY 401-7180-533.35=01- 2;167.13 SUNSET DO -IT BEST HARDWARE ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 9.34 FASTENERS, FASTENING DEVS 401-7180-533.34-02 10.08 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 47.29 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 43.20 FASTENERS, FASTENING DEVS 401-7180-533.34-02 3.71 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 37.82 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 40.96 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 49.61 . ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 17.68 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 180.38 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 21.45 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 10.88 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 6.53 FASTENERS, FASTENING DEVS 401-7180-533.34-02 42.25 US BANK CORPORATE PAYMENT SYSTEI Bottled water-Hairell 401-7180-533.31-01 48.54 Hard Hat-Hairell 401-7180-533.31-01 43.05 Airfare/Reg/Hotel-Peppard 401-7180-533.43-10 1,690.82 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 401-7180-533.49-90 29.90 VERIZON WIRELESS 09-28 a/c 271138138-00003 401-7180-533.42-10 66.97 WAGNER-SMITH EQUIPMENT CO ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 388.08 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 2,739.73 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1,294.30 ZEE MEDICAL SERVICE CO OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 49.61 Public Works -Electric Electric Operations Division Total: $141,787.00 Public Works -Electric Department Total: $147,930.10 Electric Utility Fund Fund Total: $1,818,407.91 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 402-0000-237.00-00 49.25 FERGUSON ENTERPRISES INC PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 891.34 PIPE FITTINGS 402-0000-141.40-00 529.49 F-26 Page 17 4%. rr Date: 11/9/2011 City of Port Angeles City Council Expenditure Report • From: 10/24/2011 To: 11/4/2011 Vendor Description Account Number Invoice Amount FERGUSON ENTERPRISES INC PLUMBING EQUIP FIXT,SUPP 402-0000-141.40-00 1,485.58 SPARLING INSTRUMENTS LLC SUPPLIES 402-0000-237.00-00 -18.74 US BANK CORPORATE PAYMENT SYSTEI Books -Water Dept -Hanley 402-0000-237.00-00 -49.25 Division Total: $2,887.67 Department Total: $2,887.67 ADVANCED TRAVEL CCCS Exam -Klimek 402-7380-534.43-10 211.50 AIRPORT GARDEN CENTER SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 35.76 BANK OF NEW YORK -DEBT SVC WIRE PORANGWAT03 DEBT PMT 402-7380-591.71-10 87,100.00 PORANGWATR09 DEBT PMT 402-7380-591.71-10 75,000.00 PORANGWAT03 DEBT PMT 402-7380-592.81-10 52,610.08 PORANGWAT10 DEBT PMT 402-7380-592.81-10 70,701.21 PORANGWATR09 DEBT PMT 402-7380-592.81-10 27,685.00 BAXTER AUTO PARTS #15 LAWN MAINTENANCE EQUIP 402-7380-534:31-20 170:37 BHS MARKETING, LLC WATER&SEWER TREATING CHEN402-7380-534.31-05 10,261.89 BLAKE SAND & GRAVEL SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 77.56 SEED, SOD,SOIL&INOCULANT 402-7380-534.31-20 51.71 SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20. 51.71 SEED,SOD,SOIL&INOCULANT 402-7380-534.31-20 77.56 CENTURYLINK-QWEST 1014 AC 3604570411199B 10-14 AC 3604576684085B 402-7380-534.42-10 402-7380-534.42-10 50.65 6.49 10-14 AC 3604570831558B 402-7380-534.42-10 1.09 10-14 AC 3604570968343B 402-7380-534.42-10 2.18 10-14 AC 3604571535571 B 402-7380-534.42-10 1.73 10-16 AC206T359336570B 402-7380-534.42-10 24.97 10-10 a/c 360Z100240955B 402-7380-534.42-10 151.33 10-05 a/c 3604525230978B 402-7380-534.42-10 129.23 10-05 a/c 3604524587479B 402-7380-534.42-10 96.10 10-14 a/c 36045712709756 402-7380-534.42-10 181.95 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 402-7380-534.49-50 24,435.00 EDGE ANALYTICAL MISCELLANEOUS SERVICES 402-7380-534.41-50 256.00 MISCELLANEOUS SERVICES 402-7380-534.41-50 75.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 256.00 Ernie Klimek EXAM REIMBURSEMENT FOR ER 402-7380-534.49-90 136.00 OLYMPIC STATIONERS INC SUPPLIES 402-7380-534.31-01 35.92 SUPPLIES 402-7380-534.31-01 -24.09 SUPPLIES 402-7380-534.31-01 26.18 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 402-7380-534.32-11 2,370.96 PUD #1 OF CLALLAM COUNTY Service @ Crown Z Water 402-7380-534.47-10 24.30 Service @ Reservoir Rd 402-7380-534.47-10 38.99 RYAN HERCO PRODUCTS CORP PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 758.03 SPARLING INSTRUMENTS LLC SUPPLIES 402-7380-534.31-20 241.79 SUNSET DO -IT BEST HARDWARE SUPPLIES 402-7380-534.31-20 89.91 F - 27 Page 18 Date: 11/9/2011 City of Port Angeles City Council Expenditure Report r._ n From: 1012412011 To: 111412011 Vendor Description Account Number Invoice Amount SUNSET DO -IT BEST HARDWARE TAPE(NOT DP,SOUND,VIDEO) 402-7380-534.31-20 20.02 PIPE FITTINGS 402-7380-534.31-20 24.37 HOSES, ALL KINDS 402-7380-534.31-20 25.51 BRUSHES (NOT CLASSIFIED) 402-7380-534.31-20 18.84 PAINTS, COATI NGS,WALLPAPER 402-7380-534.31-20 42.45 PAINTS, COATI NGS,WALLPAPER 402-7380-534.31-20 23.28 EQUIP MAINT & REPAIR SERV 402-7380-534.35-01 72.15 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 22.86 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 77.54 EQUIP MAINT & REPAIR SERV 402-7380-534.35-01 17.09 EQUIP MAINT & REPAIR SERV 402-7380-534.35-01 78.04 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 390.23 -SWAIN'S GENERAL STORE INC SUPPLIES 402-7380=534:31-20.. , 41.54 HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 20.79 NURSERY STOCK & SUPPLIES 402-7380-534.31-20 21.52 EQUIP MAINT & REPAIR SERV 402-7380-534.35-01 91.19 THURMAN SUPPLY PIPE FITTINGS 402-7380-534.31-20 80.80 TRACY'S INSULATION ACOUST TILE, INSULAT MAT 402-7380-534.48-10 813.00 TWISS ANALYTICAL LABORATORIES TESTI NG&CALIBRATION SERVI 402-7380-534.41-50 215.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 22.50 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 UNIVAR USA INC WATER&SEWER TREATING CHEN402-7380-534.31-05 5,304.02 WATER&SEWER TREATING CHEN402-7380-534.31-05 4,855.44 US BANK CORPORATE PAYMENT SYSTEI Books -Water Dept -Hanley 402-7380-534.31-01 635.61 Rechgble Batteries -Hanley 402-7380-534.35-01 192.95 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 402-7380-534.49-01 29.85 XEROX CORPORATION RENTAULEASE EQUIPMENT 402-7380-534.45-31 84.44 Public Works -Water Water Division Total: $366,836.09 Public Works -Water Department Total: $366,836.09 Water Fund Fund Total: $369,723.76 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 403-0000-237.00-00 792.11 NORTHERN SAFETY CO INC SHIPPING AND HANDLING 403-0000-237.00-00 -15.63 THERMAL PIPE SYSTEMS, INC PIPE FITTINGS 403-0000-237.00-00 -62.58 Division Total: $713.90 Department Total: $713.90 ADS, LLC CONSULTING SERVICES 403-7480-535.41-50 9,373.35 ADT SECURITY SERVICES, INC SECURITY,FIRE,SAFETY SERV 403-7480-535.41-50 50.00 AMSAN PAPER & PLASTIC-DISPOSABL 403-7480-535.31-01 359.56 PAPER & PLASTIC-DISPOSABL 403-7480-535.31-01 273.69 PAPER & PLASTIC-DISPOSABL 403-7480-535.31-01 -54.63 BANK OF NEW YORK -DEBT SVC WIRE PORANGWAT03 DEBT PMT 403-7480-591.71-10 42,900.00 PORANGWATR09 DEBT PMT 403-7480-591.71-10 300,000.00 F-28 Page 19 Page 20 Date: 11/9/2011 .' City of Port Angeles K; City Council Expenditure Report w, From: 1012412011 To: 11/4/2011 Vendor Description Account Number Invoice Amount BANK OF NEW YORK -DEBT SVC WIRE PORANGWAT03 DEBT PMT 403-7480-592.81-10 25,912.42 PORANGWAT10 DEBT PMT 403-7480-592.81-10 39,882.13 PORANGWATR09 DEBT PMT 403-7480-592.81-10 110,740.00 BAXTER AUTO PARTS #15 ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 1.35 BERGER/ABAM ENGINEERS INC MISCELLANEOUS SERVICES 403-7480-535.41-50 9,561.37 CANON USA, INC OFFICE MACHINES & ACCESS 403-7480-535.45-31 174.64 CED/CONSOLIDATED ELEC DIST INC HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 75.46 ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 50.17 CENTURYLINK-QWEST 1014 AC 3604570411199B 403-7480-535.42-10 45.02 10-14 AC 36045766840856 403-7480-535.42-10 5.77 10-14 AC 3604570831558B 403-7480-535.42-10 0.97 10-14 AC 3604570968343B 403-7480-535.42-10 1.94 10.14,AC-3604571535571-B 403-7480-535.42-10 -1.52 10-16 AC206T359336570B 403-7480-535.42-10 22.20 10-16 a/c 206T329544912B 403-7480-535.42-10 54.40 10-16 a/c 206T325585090B 403-7480-535.42-10 54.40 10-08 a/c 3605650365696B 403-7480-535.42-10 42.07 10-14 a/c 3604574859247B 403-7480-535.42-10 84.45 10-14 a/c 3604576315689B 10-02 a/c 3604170591196B 403-7480-535.42-10 403-7480-535.42-10 84.55 41.84 10-05 a/c 3604529911834B 403-7480-535.42-10 83.90 10-02 a/c 3604170190080B 403-7480-535.42-10 42.72 CLALLAM CNTY DEPT OF HEALTH 2ND HEP A&B SHOT-HAGERMAN 403-7480-535.49-90 80.00 CUMMINS NORTHWEST INC EQUIP MAINT & REPAIR SERV 403-7480-535.48-10 647.80 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 403-7480-535.49-50 13,961.23 EDGE ANALYTICAL TESTI NG&CALIBRATION SERVI 403-7480-535.41-50 534.00 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 127.92 FERGUSON ENTERPRISES INC PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 132.55 HACH COMPANY CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 210.13 ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-60 576.69 JCI -JONES CHEMICALS INC WATER&SEWER TREATING CHEK/403-7480-535.31-05 6,489.57 JOHNSTON LAND SURVEYING ENGINGEERING SERVICES 403-7480-535.41-50 4,082.00 MOYNO, INC PUMPS & ACCESSORIES 403-7480-594.64-10 3,629.41 NORTHERN SAFETY CO INC FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 173.90 SHIPPING AND HANDLING 403-7480-535.42-10 27.69 PARSINEN LANDSCAPE MAINT INC Landscape Maintenance 403-7480-535.41-50 921.40 SUNSET DO -IT BEST HARDWARE PAINTS, COATI NGS,WALLPAPER 403-7480-535.31-01 25.35 BRUSHES (NOT CLASSIFIED) 403-7480-535.31-01 4.16 HAND TOOLS ,POW&NON POWER 403-7480-535.35-01 49.85 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 606.48 FIRST AID & SAFETY EQUIP. 403-7480-535.31-01 52.53 THERMAL PIPE SYSTEMS, INC PIPE FITTINGS 403-7480-535.31-20 807.52 F-29 Page 20 Date: 11/9/2011 City of Port Angeles City Council Expenditure Report f> zr,•�tT From: 10/24/2011 To: 11/4/2011 Vendor Description Account Number Invoice Amount THURMAN SUPPLY FASTENERS, FASTENING DEVS 403-7480-535.31-20 17.34 SUPPLIES 403-7480-535.31-20 22.55 US BANK CORPORATE PAYMENT SYSTEI Database Design Book -LH 403-7480-535.31-60 52.12 UTILITIES UNDERGROUND LOC CTR ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-01 29.90 VERIZON WIRELESS 09-28 a/c 271138138-00006 403-7480-535.42-10 42.88 Public Works-WW/Stormwt Wastewater Division Total: $573,170.23 42.07 Public Works-WW/Stormwtr Department Total: $573,170.23 41.95 Wastewater Fund Fund Total: $573,884.13 AMSAN PAPER & PLASTIC-DISPOSABL 404-7580-537.31-01 96.91 CENTURYLINK-QWEST 1014 AC 3604570411199B 404-7580-537.42-10 22.51 84.44 10-14 AC 3604576684085B 404-7580-537.42-10 2.89 $30,539.08 10-14 AC 3604570831558B 404-7580-537.42-10 0.49 187.50 $187.50 10-14 AC 3604570968343B 404-7580-537.42-10' 0.97 $30,726.58 10-14 AC 3604571535571 B 404-7580-537.42-10 0.77 F-30 10-16 AC206T359336570B 404-7580-537.42-10 11.10 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 404-7580-537.49-50 11,101.52 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 404-7580-537.31-01 118.24 PUGET SAFETY EQUIPMENT INC FIRST AID & SAFETY EQUIP. 404-7580-537.31-20 99.85 SUNSET DO -IT BEST HARDWARE CLOTHING & APPAREL SUPPLIES 404-7580-537.49-90 404-7580-537.31-20 229.81 30.42 Public Works -Solid Waste Solid Waste -Collections Division Total: $11,715.48 Public Works -Solid Waste Department Total: $11,715.48 Solid Waste -Collections Fund Total: $11,715.48 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 405-0000-237.00-00 324.94 Excise Tax Return -Sept 405-0000-237.10-00 111.13 Division Total: $436.07 Department Total: $436.07 CENTURYLINK-QWEST 1014 AC 360457041 1 1 99B 405-7538-537.42-10 22.51 10-14 AC 3604576684085B 405-7538-537.42-10 2.88 10-14 AC 3604570831558B 405-7538-537.42-10 0.48 10-14 AC 3604570968343B 405-7538-537.42-10 0.97 10-14 AC 3604571535571B 405-7538-537.42-10 0.77 10-16 AC206T359336570B 405-7538-537.42-10 11.10 10-05 a/c 3604522245145B 405-7538-537.42-10 42.07 10-05 a/c 3604528100532B 405-7538-537.42-10 41.95 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 405-7538-537.49-50 30,249.42 SUNSET DO -IT BEST HARDWARE SUPPLIES - 405-7538-537.31-01 82.49 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 405-7538-537.45-31 84.44 Public Works -Solid Waste SW - Transfer Station Division Total: $30,539.08 NORTHWESTERN TERRITORIES INC Public Works -Solid Waste BEACH TRANSECT SURVEY Solid Waste -Landfill 405-7585-537.41-50 Division Total: 187.50 $187.50 Public Works -Solid Waste Department Total: $30,726.58 F-30 Page 21 �AOt . Date: 11/9/2011 �' City of Port Angeles . City Council Expenditure Report From: 1012412011 To: 111412011 Vendor Description Account Number Invoice Amount Solid Waste-LF/Trf Stn Fund Total: $31,162.65 BANK OF NEW YORK -DEBT SVC WIRE PORANGWAT10 DEBT PMT 406-7412-592.81-10 6,510.41 CENTURYLINK-QWEST 1014 AC 3604570411199B 406-7412-538.42-10 11.26 10-14 AC 3604576684085B 406-7412-538.42-10 1.44 10-14 AC 3604570831558B 406-7412-538.42-10 0.24 10-14 AC 3604570968343B 406-7412-538.42-10 0.49 10-14 AC 3604571535571 B 406-7412-538.42-10 0.39 10-16 AC206T359336570B 406-7412-538.42-10 5.55 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 406-7412-538.41-50 46.00 DAILY JOURNAL OF COMMERCE COMMUNICATIONS/MEDIA SERV 406-7412-538.44-10 914.00 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 406-7412-538.49-50 5.44 FEIRO MARINE LIFE CENTER STORMWATER EDUCATION 406-7412-538.44=10 3,933.63 US BANK CORPORATE PAYMENT SYSTEITrng/Regist-Partch - ' • : ••• '-'406-7412-538.43-10 1,485.00 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 406-7412-538.49-90 29.90 Public Works-WW/Stormwt Stormwater Division Total: $12,943.75 Public Works-WW/Stormwtr Department Total: $12,943.75 Stormwater Fund Fund Total: $12,943.75 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 409-0000-237.00-00 240.30 PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS/OBSOLETE 409-0000-237.00-00 -45.18 SALE SURPLUS/OBSOLETE 409-0000-237.00-00 -22.02 SALE SURPLUS/OBSOLETE 409-0000-237.00-00 -52.01 SALE SURPLUS/OBSOLETE 409-0000-237.00-00 -26.41 US BANK CORPORATE PAYMENT SYSTEI First Aid/CPR Books -KB 409-0000-237.00-00 -53.72 Division Total: $40.96 Department Total: $40.96 CENTURYLINK-QWEST 1014 AC 3604570411199B 409-6025-526.42-10 67.53 10-14 AC 3604576684085B 409-6025-526.42-10 8.66 10-14 AC 3604570831558B 409-6025-526.42-10 1.45 10-14 AC 3604570968343B 409-6025-526.42-10 2.89 10-14 AC 3604571535571 B 409-6025-526.42-10 2.31 10-16 AC206T359336570B 409-6025-526.42-10 33.29 CLALLAM CNTY EMS Medic I Advisory 409-6025-526.41-50 600.00 CORDERY, SHARON CPR CLASS 10/18/11 409-6025-526.31-08 50.00 GE HEALTHCARE SERVICES BIOMED SERVICE 409-6025-526.41-50 351.22 LIFE ASSIST FIRST AID & SAFETY EQUIP. 409-6025-526.31-08 140.92 John Hall REIMBURSE FOR STRAPS 409-6025-526.31-01 41.38 NATIONAL SAFETY COUNCIL SUBSCRIPTION RENEWAL 409-6025-526.31-08 40.00 OLYMPIC MEDICAL CENTER SALE SURPLUS/OBSOLETE 409-6025-526.31-13 82.85 OLYMPIC OXYGEN OXYGEN SERVICES 409-6025-526.31-13 20.53 PEN PRINT INC PROGRESSIVE MEDICAL INTERNATIONAI INCIDENT REPORTS SALE 409-6025-526.31-02 271.00 SURPLUS/OBSOLETE 409-6025-526.31-02 284.08 SALE SURPLUS/OBSOLETE 409-6025-526.31-02 307.23 F-31 Page 22 ~�M1 City of Port Angeles Date: 11/9/2011 City Council Expenditure Report From: 10/24/2011 To: 11/4/2011 Vendor Description Account Number Invoice Amount PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS/OBSOLETE 409-6025-526.31-02 671.17 SALE SURPLUS/OBSOLETE 409-6025-526.31-02 340.75 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 275.77 REIFENSTAHL, PATRICIA FIRST AID/CPR CLASSES 9/2 409-6025-526.31-08 700.00 SWAIN'S GENERAL STORE INC BOATS,MOTORSA MARINE SUP 409-6025-526.20-80 26.96 SYSTEMS DESIGN WEST, LLC FINANCIAL SERVICES 409-6025-526.41-50 2,688.40 US BANK CORPORATE PAYMENT SYSTEI First Aid/CPR Books -KB 409-6025-526.31-08 693.23 VERIZON WIRELESS 10-15 a/c 264395724-00001 409-6025-526.42-10 86.38 Fire Department Medic I Division Total: $7,788.00 Fire Department Department Total: $7,788.00 Medic I Utility Fund Total: $7,828.96 ADVANCED TRAVEL BPA Roundtable-Kajfasz 421-7121-533.43-10 200.11 �' AM CONSERVATION GROUP, INC COMPUTER ACCESSORIES&SUPF421-7121-533.49-86 790:80 CENTURYLINK-QWEST 1014 AC 3604570411199B 421-7121-533.42-10 11.26 10-14 AC 3604576684085B 421-7121-533.42-10 1.47 10-14 AC 3604570831558B 421-7121-533.42-10 0.24 10-14 AC 3604570968343B 421-7121-533.42-10 0.49 10-14 AC 3604571535571 B 421-7121-533.42-10 0.39 10-16 AC206T359336570B 421-7121-533.42-10 5.60 COZI HOMES CONSTRUCTION, INC CITY REBATE 421-7121-533.49-86 773.28 EVERWARM HEARTH & HOME INC CITY REBATE 421-7121-533.49-86 142.50 CITY REBATE 421-7121-533.49-86 269.76 FLUID MARKET STRATEGIES CITY REBATE 421-7121-533.49-86 1,485.75 CITY REBATE 421-7121-533.49-86 1,408.50 CITY REBATE 421-7121-533.49-86 66.00 CITY REBATE 421-7121-533.49-86 50.75 CITY REBATE 421-7121-533.49-86 27.75 CITY REBATE 421-7121-533.49-86 18.00 GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 1,357.50 CITY REBATE 421-7121-533.49-86 859.32 CITY REBATE 421-7121-533.49-86 445.56 GLOBAL ENERGY PARTNERS, LLC DEMAND RESPONSE PHASE II 421-7121-533.49-86 36,754.98 LAUREL BLACK DESIGN CONSULTING SERVICES 421-7121-533.41-50 300.00 MATHEWS GLASS CO INC CITY REBATE 421-7121-533.49-86 237.66 CITY REBATE 421-7121-533.49-86 258.48 CHARLES JAYNES CITY REBATES 421-7121-533.49-86 25.00 EARL FOX CITY REBATE 421-7121-533.49-86 50.00 FIDEL MICHELENA CITY REBATE 421-7121-533.49-86 25.00 HEATHER MONTE CITY REBATE 421-7121-533.49-86 217.98 JUDITH LEONARD CITY REBATES 421-7121-533.49-86 25.00 KARLA WEAVER CITY REBATE 421-7121-533.49-86 100.00 LINDA NUTTER CITY REBATES 421-7121-533.49-86 100.00 F-32 Page 23 Fr O .� Date: 11/9/2011 J City of Port Angeles 2 City Council Expenditure Report From: 10/24/2011 To: 11/4/2011 • Vendor MERTON THORNTON MICHAEL GORMLEY MICHAEL LESH PATTY KONRAD ROBERT MORGENSTERN RYAN FRITZER TAMMY FRENCH TRACY BETTS VERNA PARTIDGE RADIO PACIFIC INC (KONP) RENOVATION SOLUTIONS, LLC Public Works -Electric BUILDERS EXCHANGE OF WA INC EES CONSULTING INC HUGHES UTILITIES LTD MUELLER CO PARKER LEPLA Public Works -Electric Description Account Number Invoice Amount CITY REBATE 421-7121-533.49-86 50.00 CITY REBATE 421-7121-533.49-86 25.00 CITY REBATES 421-7121-533.49-86 50.00 CITY REBATE 421-7121-533.49-86 125.00 CITY REBATE 421-7121-533.49-86 50.00 CITY REBATE 421-7121-533.49-86 50.00 CITY REBATE 421-7121-533.49-86 50.00 CITY REBATE 421-7121-533.49-86 100.00 CITY REBATES 421-7121-533.49-86 125.00 COMMUNICATIONS/MEDIA SERV 421-7121-533.44-10 550.00 CITY REBATE 421-7121-533.49-86 3,745.92 Conservation Division Total: $50,930.05 Public Works -Electric Department Total: $50,930.05 Conservation Fund Total: $50,930.05 COMMUNICATIONS/MEDIA SERV 451-7188-594.41-50 45.00 COMMUNICATIONS/MEDIA SERV 451-7188-594.65-10 0.25 DEMAND RESPONSE SVCS 451-7188-594.41-50 590.00 ELECTRICAL EQUIP & SUPPLY 451-7188-594.65710 12,343.51 ELECTRICAL EQUIP & SUPPLY 451-7188-594.65-10 420.01 AMI 451-7188-594.41-50 100.00 Electric Projects Division Total: $13;498.77 Public Works -Electric Department Total: $13,498.77 Electric Utility CIP MUELLER CO ELECTRICAL EQUIP & SUPPLY US BANK CORPORATE PAYMENT SYSTEI Postage -Wray Public Works -Water Water Projects Public Works -Water C & J EXCAVATING INC C & J EXCAVATING INC CASCADIA LAW GROUP MUELLER CO Public Works-WW/Stormwt Water Utility CIP Release Retainage/Int Release Retainage/Int RAYONIER PROPERTY ELECTRICAL EQUIP & SUPPLY Wastewater Projects Public Works-WW/Stormwtr Wastewater Utility CIP ASSOCIATED PETROLEUM PRODUCTS, II FUEL,OIL,GREASE, & LUBES BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS Fund Total: 452-7388-594.65-10 452-7388-594.49-90 Division Total: Department Total: Fund Total: 453-0000-223.40-00 Division Total: Department Total: 453-7488-594.65-10 453-7488-594.41-50 453-7488-594.65-10 Division Total: Department Total: Fund Total: 501-0000-141.20-00 501-0000-141.40-00 501-0000-141.40-00 501-0000-141.40-00 $13,498.77 210.01 200.84 $410.85 $410.85 $410.85 12,125.51 $12,125.51 $12,125.51 15.76 225.00 210.01 $450.77 $450.77 $12,576.28 7,100.20 167.25 8.68 8.68 F-33 Page 24 Q'F7 �• .:-.. City of Port Angeles Date: 11/9/2011 City Council Expenditure Report From: 10/24/2011 To: 11/4/2011 Vendor Description Account Number Invoice Amount BAXTER AUTO PARTS #15 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 5.85 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 501-0000-237.00-00 206.47 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 55.22 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 21.14 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 18.19 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 32.36 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 11.24 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 10.79 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 15.07 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 19.51 AUTO & TRUCK ACCESSORIES 501-0000-141.40-00 10.55 O'REILLY AUTO PARTS' HOSES, ALL KINDS 501-0000-141.40-00 28.44 PETTIT OIL COMPANY ~ = - FUEL,OIL,GREASE; & LUBES 501-0000-141.20-00 :.E. = 915.09. - FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 8,148.01 Division Total: $16,782.74 Department Total: $16,782.74 APPLIED INDUSTRIAL TECHNOLOGY AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 816.49 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 28.57 LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 17.83 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 27.35 PAINTING EQUIPMENT & ACC 501-7630-548.34-02 11.56 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 8.67 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 17.34 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 37.09 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 46.71 CENTURYLINK-QWEST 1014 AC 3604570411199B 501-7630-548.42-10 39.39 10-14 AC 3604576684085B 501-7630-548.42-10 5.05 10-14 AC 3604570831558B 501-7630-548.42-10 0.85 10-14 AC 3604570968343B 501-7630-548.42-10 1.70 10-14 AC 3604571535571B 501-7630-548.42-10 1.35 10-16 AC206T359336570B 501-7630-548.42-10 19.42 CLALLAM CNTY PUBLIC WORKS DEPT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 132.00 EXTERNAL LABOR SERVICES 501-7630-548.34-02 2,013.00 COPY CAT GRAPHICS DECALS AND STAMPS 501-7630-548.34-02 769.64 EVERGREEN COLLSN/RADIATOR RPR EXTERNAL LABOR SERVICES 501-7630-548.34-02 610.29 EXTERNAL LABOR SERVICES 501-7630-548.34-02 697.01 J B'S UPHOLSTERY EXTERNAL LABOR SERVICES 501-7630-548.34-02 164.77 JENNINGS EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,092.62 LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501-7630-548.34-02 40.32 MITCHELL 1 AUTO & TRUCK MAINT. ITEMS 501-7630-548.48-02 172.36 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 74.46 • AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 105.90 F-34 Page 25 '6'F7 " Date: 11/9/2011 ►;: City of Port Angeles City Council Expenditure Report �Tev From: 1012412011 To: 111412011 Vendor Description Account Number Invoice Amount NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -60.91 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 119.53 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.93 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.43 BELTS AND BELTING 501-7630-548.34-02 34.57 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 11.72 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.95 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 232.94 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -232.94 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -61.66 SHIPPING AND HANDLING 501-7630-548.34-02 9.04 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 37.92 BELTS AND BELTING, ° 501-7630-548.34-02 37.59 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 40.95 NELSON TRUCK EQUIPMENT CO INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 140.29 O'REILLY AUTO PARTS AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 30.34 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 504.28 CONSULTING SERVICES 501-7630-548.32-13 3.00 PORT ANGELES AUTO GLASS FUEL,OIL,GREASE, & LUBES AUTO & TRUCK MAINT. ITEMS 501-7630-548.32-13 501-7630-548.34-02 329.93 410.84 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 410.84 PORT ANGELES TIRE FACTORY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 131.31 EXTERNAL LABOR SERVICES 501-7630-548.34-02 18.37 EXTERNAL LABOR SERVICES 501-7630-548.34-02 46.76 EXTERNAL LABOR SERVICES 501-7630-548.34-02 28.13 EXTERNAL LABOR SERVICES 501-7630-548.34-02 105.50 QUALITY 4X4 TRUCK SUPPLY AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 31.40 SHIPPING AND HANDLING 501-7630-548.34-02 15.39 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 154.43 EXTERNAL LABOR SERVICES 501-7630-548.34-02 182.92 RUDY'S AUTOMOTIVE EXTERNAL LABOR SERVICES 501-7630-548.34-02 72.85 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 474.90 EXTERNAL LABOR SERVICES 501-7630-548.34-02 91.06 SETINA MFG CO INC AUTO & TRUCK ACCESSORIES 501-7630-548.34-02 468.29 SHIPPING AND HANDLING 501-7630-548.34-02 80.86 SNAP-ON TOOLS - CHUGGER DEANE AUTO SHOP EQUIPMENT & SUP 501-7630-548.35-01 65.58 SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 43.89 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1.56 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.65 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 13.27 • AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 58.37 SYSTEMS FOR PUBLIC SAFETY, INC EXTERNAL LABOR SERVICES 501-7630-548.34-02 474.78 F-35 Page 26 Date: 11/9/2011 City of Port Angeles City Council Expenditure Report From: 10/24/2011 To: 11/4/2011 Vendor Description Account Number Invoice Amount US BANK CORPORATE PAYMENT SYSTEIGas/PAPD#43-Smith 501-7630-548.32-10 62.89 VALLEY FREIGHTLINER INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 268.32 115.40 SHIPPING AND HANDLING 501-7630-548.34-02 21.68 XEROX CORPORATION RENTAL/LEASE EQUIPMENT 501-7630-548.45-31 84.44 Public Works -Equip Svcs Equipment Services Division Total: $11,998.92 Public Works -Equip Svcs Department Total: $11,998.92 Equipment Services Fund Total: $28,781.66 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 502-0000-237.00-00 235.82 I.T. XCHANGE CORP .. COMPUTER HARDWARE&PERIPHI 502-0000-237.00-00 -59.68 US BANK CORPORATE PAYMENT SYSTEI Storage box -Matthews 502-0000-237.00-00 -2.51 PC Magazine -Matthews 502-0000-237.00-00 -1.26 Division Total: $172.37 Department Total:. $172.37 AVAYA, INC RADIO & TELECOMMUNICATION 502-2081-518.48-02 1,395.03 CENTURYLINK-QWEST 1014 AC 3604570411199B 502-2081-518.42-10 50.65 10-14 AC 3604576684085B 502-2081-518.42-10 6.50 10-14 AC 3604570831558B 502-2081-518.42-10 1.09 10-14 AC 36045709683436 502-2081-518.42-10 2.18, 10-14 AC 3604571535571 B 502-2081-518.42-10 1.73 10-16 AC206T359336570B 502-2081-518.42-10 24.97 CROSS TELECOM RADIO & TELECOMMUNICATION 502-2081-518.48-02 5,691.00 I.T. XCHANGE CORP COMPUTER HARDWARE&PERIPHI 502-2081-518.48-10 770.09 INSIGHT PUBLIC SECTOR COMPUTER ACCESSORIES&SUPF502-2081-518.48-10 5,531.13 US BANK CORPORATE PAYMENT SYSTEI PVC Pipe -Matthews 502-2081-518.31-60 21.12 Storage box -Matthews 502-2081-518.31-60 32.35 Samsung Galaxy Tab etc 502-2081-518.31-80 751.39 PC Magazine -Matthews 502-2081-518.49-01 16.21 Finance Department Information Technologies Division Total: $14,295.44 DUNN, RICKY J DATA PROC SERV &SOFTWARE 502-2082-594.65-10 2,264.90 NORDISK SYSTEMS, INC HUMAN SERVICES 502-2082-594.65-10 4,861.74 SIGNAL PERFECTION, LTD EQUIP MAINT & REPAIR SERV 502-2082-594.65-10 100,621.19 Finance Department IT Capital Projects Division Total: $107,747.83 Finance Department Department Total: $122,043.27 Information Technology Fund Total: $122,215.64 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 503-0000-237.10-00 12.52 Division Total: $12.52 Department Total: $12.52 • AWC EMPLOYEE BENEFITS TRUST Med/Den/Vis Premiums 503-1631-517.46-30 239,773.95 LT Disability Premiums 503-1631-517.46-31 4,754.02 Life Insurance L1 Med/Vis Premiums 503-1631-517.46-32 503-1631-517.46-34 1,871.50 9,795.85 REIMBURSE MEDICARE -OCT 503-1631-517.46-35 115.40 F-36 Page 27 4•�-" f�. Date: 11/9/2011 City of Port Angeles . City Council Expenditure Report From: 10/24/2011 To: 11/4/2011 Vendor Description REIMBURSE MEDICARE -OCT REIMBURSE MEDICARE -OCT Disability Board -October REIMBURSE MEDICARE -OCT Disability Board -October REIMBURSE MEDICARE -OCT REIMBURSE MEDICARE -OCT Disability Board -October REIMBURSE MEDICARE -OCT AWC EMPLOYEE BENEFITS TRUST Fireman's Pension Self -Insurance Fund Retiree Premiums Disability Board -October REIMBURSE MEDICARE -OCT Disability Board -October REIMBURSE MEDICARE -OCT Disability Board -October REIMBURSE MEDICARE -OCT REIMBURSE MEDICARE -OCT Disability Board -October Fireman's Pension Fireman's Pension Firemen's Pension Account Number 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35' 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-30 503-1631-517.46-33 503-1631-517.46-34 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 Division Total: 503-1671-517.49-98 503-1671-517.49-98 Division Total: Department Total: Fund Total: 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 Division Total: Department Total: Fund Total: Invoice Amount 96.50 96.50 296.02 96.50 250.40 565.40 96.50 49.01 96.50 97.70 96.50 4,039.72 96.50 96.50 96.50 220.71 62,935.80 10,219.75 129.00 96.50 89.14 96.50 $336,264.87 81.66 483.28 $564.94 $336,829.81 $336,842.33 5,420.70 751.35 96.50 101.36 96.50 164.91 96.50 96.50 43.00 $6,867.32 $6,867.32 $6,867.32 JW DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 650-0000-237.10-00 75.35 Division Total: $75.35 F-37 Page 28 Disability Board -October REIMBURSE MEDICARE -OCT Disability Board -October REIMBURSE MEDICARE -OCT REIMBURSE MEDICARE -OCT REIMBURSE MEDICARE -OCT MEDICAL REIMBURSEMENT NW ADMIN TRANSFER ACCT S/NS/WT RETIREES _ Disability Board -October REIMBURSE MEDICARE -OCT Disability Board -October REIMBURSE MEDICARE -OCT Self Insurance Other Insurance Programs VICKI HARROD INHOUSE LIABILITY CLAIM US BANK CORPORATE PAYMENT SYSTEI Ferry/Hotel/Mediation-BC Self Insurance Comp Liability Self Insurance AWC EMPLOYEE BENEFITS TRUST Fireman's Pension Self -Insurance Fund Retiree Premiums Disability Board -October REIMBURSE MEDICARE -OCT Disability Board -October REIMBURSE MEDICARE -OCT Disability Board -October REIMBURSE MEDICARE -OCT REIMBURSE MEDICARE -OCT Disability Board -October Fireman's Pension Fireman's Pension Firemen's Pension Account Number 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35' 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-30 503-1631-517.46-33 503-1631-517.46-34 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 Division Total: 503-1671-517.49-98 503-1671-517.49-98 Division Total: Department Total: Fund Total: 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 Division Total: Department Total: Fund Total: Invoice Amount 96.50 96.50 296.02 96.50 250.40 565.40 96.50 49.01 96.50 97.70 96.50 4,039.72 96.50 96.50 96.50 220.71 62,935.80 10,219.75 129.00 96.50 89.14 96.50 $336,264.87 81.66 483.28 $564.94 $336,829.81 $336,842.33 5,420.70 751.35 96.50 101.36 96.50 164.91 96.50 96.50 43.00 $6,867.32 $6,867.32 $6,867.32 JW DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Sept 650-0000-237.10-00 75.35 Division Total: $75.35 F-37 Page 28 Date: 11/9/2011 h` City of Port Angeles City Council Expenditure Report From: 10/24/2011 To: 11/4/2011 Vendor BAILEY SIGNS & GRAPHICS CENTURYLINK-QWEST Description Off Street Parking Fund Vinyl Lettering 1014 AC 3604570411199B 10-14 AC 3604576684085B 10-14 AC 3604570831558B 10-14 AC 3604570968343B 10-14 AC 3604571535571 B 10-16 AC206T359336570B 10-14 a/c 3604573532775B GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS HARTNAGEL BUILDING SUPPLY INC Pipe/Dowel/Silver Spray SENIUK, JAKE Supplies/Envelopes/bulbs Lighting Supplies Computer Ram Postage Gas/Fe rry-Tra n port Art UHaul Rental-Transpt art Announcement Cards/Banner SWAIN'S GENERAL STORE INC Tape/Glue Tape/Paint Paint/Brush Glue/Wood Filler Grout/oil/Glass cutter Esther Webster/Fine Arts Esther Webster/Fine Arts Esther Webster/Fine Arts Esther Webster Fund OLYMPIC COMMUNITY ACTION PRGMS PTB DISTRIBUTION ASSOCIATION OF WASHINGTON CITIES EMPLOYEES ASSOCIATION LEOFF OFFICE OF SUPPORT ENFORCEMENT PERS TEAMSTERS LOCAL 589 UNITED WAY (PAYROLL) Util Vol Contrib Program AWC SUPP LIFE INSURANCE P/R DEDUCTIONS PE 10-16 P/R Deductions pe 10-16 P/R Deductions pe 10-16 P/R Deductions pe 10-16 P/R Deductions pe 10-16 P/R Deductions pe 10-16 P/R Deductions pe 10-16 P/R DEDUCTIONS PE 10-16 P/R DEDUCTIONS PE 10-16 Account Number Department Total: Fund Total: 652-8630-575.31-01 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.42-10 652-8630-575.45-31 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-20 652-8630-575.31-60 652-8630-575.42-10 652-8630-575.43-10 652-8630-575.45=30 652-8630-575.49-60 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-01 652-8630-575.31-01 Division Total: Department Total: Fund Total: 657-0000-239.91-00 Division Total: Department Total: Fund Total 920-0000-231.53-30 920-0000-231.55-30 920-0000-231.51-21 920-0000-231.56-20 920-0000-231.56-20 920-0000-231.51-10 920-0000-231.51-11 920-0000-231.51-12 920-0000-231.54-10 920-0000-231.56-10 Invoice Amount $75.35 $75.35 92.14 16.88 2.17 0.36 0.73 0.58 8.32 43.37 16.88 36.81 307.97 139.99 160.40 15.25 111.37 60.23 552.13 31.46 18.30 15.33 15.98 15.12 $1,661.77 $1,661.77 $1,661.77 3,908.81 $3,908.81 $3,908.81 $3,908.81 528.00 520.00 22,984.70 947.12 169.85 1,952.00 9,207.36 43,318.73 3,303.00 447.00 F-38 Page 29 • 6,, a:crgit:, Date: 11/9/2011 `+��' City of Port Angeles City Council Expenditure Report • ��From: 1012412011 To: 111412011 Vendor US DEPARTMENT OF EDUCATION VOLUNTEER FIRE ASSOCIATION WSCFF/EMPLOYEE BENEFIT TRUST Totals for check period • • Description P/R DEDUCTIONS PE 10-16 P/R DEDUCTIONS PE 10-16 P/R DEDUCTIONS PE 10-16 Account Number 920-0000-231.56-30 920-0000-231.55-20 920-0000-231.53-20 Division Total: Department Total: Payroll Clearing Fund Total: From: 10/22/2011 To: 11/4/2011 Invoice Amount 76.19 29.00 1,575.00 $85,057.95 $85,057.95 $85,057.95 $4,288,551.29 F-39 Page 30 NLES . - �: � Date: November 15, 2011 To: City Council From: Glenn A. Cutler, P.E., Director of Public Works & Utilities Subject: Equipment Purchase: Hydro -Excavating Vacuum (HEV) Truck Contract ES -11-022 Summary: The purchase of a Hydro -Excavating Vacuum Truck, also known as a Catchbasin Cleaner letterlfu` k, is essential" for the City to comply with storm' regulati6ns `as required'by NPDES Phase II. It will also be an efficient tool in "nondestructive" excavation necessary for water main maintenance and repairs. This procurement requires amending the 2011 budget. Recommendation: 1) Amend the 2011 budget by adding $70,000 from the equipment reserve fund; 2) reject the bid from Gradall Industries Inc., and the three bids submitted by Enviro- Clean Equipment, Inc., all as nonresponsive; and 3) authorize the City Manager to purchase a HEV Truck, also known as a Catchbasin Cleaner Jetter Truck, from Owen Equipment of Kent, Washington for an amount not to exceed $370,000, including applicable taxes and licensing, and to make minor modifications to the purchase contract, if necessary. Background/Analysis: A Catchbasin Cleaner Jetter Truck is a highly specialized truck built to clean and/or excavate by use of high pressure water jet, collect mud and sediments with a large diameter vacuum hose and tank, and suction large volumes of water. It is essential equipment as the City expands stormwater facility cleaning and maintenance activities as required through the Clean Water Act NPDES Phase II Stormwater Permit. It will also be routinely used for "nondestructive" excavation, such as when a water line leaks or breaks in close proximity to other utilities and requires a delicate means of excavating without causing greater damage or safety risks. Purchase of a new truck in 2011 also helps extend the life of the existing Wastewater Division truck. It is 10 years old and has a projected useful life of six more years with present use across all divisions. Assigning this truck exclusively to the wastewater collections crew to focus on a backlog of sewer jetting is estimated to extend its useful life another two to four years. Utilizing the Washington State Contract for this procurement was explored but proved unacceptable due to the nonavailability of the desired truck chassis and a number of required features. A competitive procurement process was then conducted that resulted in five bids. Owen Equipment of Kent, Washington submitted the only responsible bid for a total amount of $369,998.00, including applicable taxes. A summary of the bids follows. F -40 NACCOUNCILTINAUEquipment Purchase - Hydro -Excavating Vacuum (HEV) Truck.docx • LJ • November 15, 2011 City Council Re: Equipment Purchase - Hydro -Excavating Vacuum (HEV) Truck.docx Page 2 • Bid Summary Includes applicable taxes and fees Gradall Industries Inc., New Philadelphia, OH Non-responsive to specs $306,807.70 Reject Bid Enviro-Clean Equipment Inc., Non-responsive to specs Greshm, OR —Bid 1 and bid addendum $320,447.60 Reject Bid Enviro-Clean Equipment Inc. Non-responsive to specs Bid 2 and bid addendum $325,991.30 Reject Bid Enviro-Clean Equipment Inc. Non-responsive to specs Bid 3 and bid addendum $322,730.30 Reject Bid Owen Equipment, Kent, WA Responsive to specs and bid addendum $369,998.00 Award Contract Government Estimate $370,000.00 The City's legal staff concurred with the recommendation to reject the four non-responsive bids. The 2011 budget includes an allocation of $300,000 for the purchase, and the equipment reserve fund has sufficient funds to provide the additional $70,000 required. Costs for the truck are to be equally shared by the Water and Streets/Stormwater Divisions. On July 12, 2011, the Utility Advisory Committee forwarded a favorable recommendation to the City Council to allocate $70,000 from the equipment reserve funds and authorize the City Manager to purchase a Hydro -Excavating Vacuum (HEV) Truck for an amount not to exceed $370,000, including applicable taxes and licensing, and to make minor modifications to the purchase contract if necessary. It is recommended that Council 1) Amend the 2011 budget by adding $70,000 from the equipment reserve fund; 2) reject the bid from Gradall Industries Inc., and the three bids submitted by Enviro- Clean Equipment, Inc., all as nonresponsive; and 3) authorize the City Manager to purchase a HEV Truck, also known as a Catchbasin Cleaner Jetter Truck, from Owen Equipment of Kent, Washington for an amount not to exceed $370,000, including applicable taxes and licensing, and to make minor modifications to the purchase contract, if necessary. Attachment: Summary of Selected Specifications and Bid Responses • F-41 City of Port Angeles Public Works Utilties SUMMARY OF SELECTED SPECIFICATIONS & BID RESPONSES ES -11-022 F - 42 1 G:\EXCHANGE\PWKS\T TO 2011 PROVIDED IN BID Y=Yes N=No it U U L U z LU V) � w zo Qm zo Q m Z Q m 2 a_ BID ITEM & SPEC BENEFIT TO CITY & EXPLANATION Q. N J W U �' J L U u UJ J LU u Cf = .o C7: z oz oc oz oz ac UJ z z JZ -Jz W Q W a w a o ITEM 13: Debris body shall have Operator Safety and Efficiency. A hinged debris a hinged deflector plate deflector plate makes cleaning out the body quicker installed. and easier for the operator, exposing them to less y N N N Y splash and spray of contaminated material from the cleanout process. ITEM 18: A full width swing Operational Efficiency. The StormWater crew decant shall be installed determined that a full width swing decant plate works very efficiently for cleaning operations. Y N N N Y Cleaning time is reduced. Item 22: Unit shall have a 2- Operational Efficiency and Reduced Repair and staged centrifugal style fan Maintenance. Fan system creates vacuum to allow system for suction. suction at end of hose. The fan system is preferred N y y Y Y as it is less susceptible to damage to suction of foreign objects (rocks, sand, etc). F - 42 1 G:\EXCHANGE\PWKS\T TO 2011 0 City of Port Ange isblit Works Utilties 2 of 4 SUMMARY OF SELECTED SPECIFICATIONS_& BID RESPONSES ES -11-022 C G:\EXCHANGE\PWKS\Temp\CBcleanerjetter just2.x1sx F - 43 10/26/2011 PROVIDED IN BID Y=Yes N=No UJ U dLU � d Z z aLU w z m z a m z w a BID ITEM & SPEC BENEFIT TO CITY & EXPLANATIONQ = u � u � u � 0 zW z j w Z JZ > w > w Z w o LLI Q w< LU Q ITEM 23: Auxiliary power unit Reduced repairs/replacement frequency. Expected shall be a 1.6L John Deere (or life of this truck is 15 years. The auxiliary engine will equal) engine with a fluid drive be used approximately 10,500 hours over the life of the unit. A liquid cooled engine was specified to assure reliable service over that time span. An air N N N N Y cooled engine, because of the overheating problems inherent with this design, is not considered an equal. ITEM 24: There shall be a Operator Safety and Reduced Parts Replacement. vacuum release system Optimal design proivdes vacuum release to installed. atmosphere without excessive wear to parts. Vacuum release is required to stop suction and Y N N N Y prevent jamming of intake hose and/®r suction of unwanted materials. Item 25: Vacuum on the go Operator Efficiency and Reduced Repair. Allows system shall be installed. truck to operate while mobile (eg, leaf pickup along gutters) without having to repeatedly stop, desengage and reingage equipment. Efficiency gain ;N Y Y Y Y of 20-30% is expected for this kind of operation. G:\EXCHANGE\PWKS\Temp\CBcleanerjetter just2.x1sx F - 43 10/26/2011 City of Port Angeles Public Works Utilties SUMMARY OF SELECTED] SPECIFICATIONS & BID RESPONSES ES -11-022 F - 44 3 G:\ExCHANGEIPWK5Bdeanerjetter just2.x1sx 2011 PROVIDED IN BID Y=Yes N=No L L U L U Z cn LU Z ® m Z ❑ w m Z o w m a BID ITEM & SPEC BENEFIT TO CITY &EXPLANATION Q: V) LU u Q u � u � � Cf LD Z LU Z LU Z J LU J W J w Item 26: The boom shall extend Operational Efficiency and Safety. This feature and retract 5' (ft), allowing the dramatically increases the efficiency of the CB suction hose to raise and lower cleaning operations by 25-30x. Not having to raise N N N N Y an additional 5' (ft). boom also means more safety during night time cleaning operations when overhead lines are hard to see. ITEM 29: Front frame extensions Operational Efficiency and Safety. Telescoping and shall be installed to rotating reel allows freedom of.truck position accommodate the required size relative to CB. Without this feature, hose binding hose reel installation. A can be a safety risk to operator. telescoping, rotating hose reel, N N N N Y sized to accommodate the installed jetting system shall be installed. ITEM 31: A multi -flow rodder Operational Efficiency. Provides the operator greater pump system, allowing the range of flow control and increased efficiency to operator to vary the output of application-specific needs (eg, hydro -excavation the jet, shall be installed. needs lower flows while culvert cleaning needs y N N N y higher flown. This control also reduces fuel consumed. F - 44 3 G:\ExCHANGEIPWK5Bdeanerjetter just2.x1sx 2011 0 City of Port Angelablic Works Utilties 0 4of4 SUMMARY OF SELECTED SPECIFICATIONS & BID RESPONSES ES -11-022 ADDENDUM NO. 1 ACKNOWLEDGMENT I Y I N I N N I Y G:\EXCHANGE\PW KS\Temp\CBcl,eanerjetter just2.xlsx F -45 10/26/2011 PROVIDED IN BID Y=Yes N=No d U U U L U z LU w w Q z w m z w m z W C-0 a BID ITEM & SPEC BENEFIT TO CITY & EXPLANATION Q ? u Q __j a u Q cr z z = = w = z z � o � oc z _ ] w Zz w j w z w w< w Q w Q O ITEM 32: A hydro -excavation Operational Efficiency. The water pressure system with a high pressure accumulator allows the operator a choice of smooth relief system shall be installed. water delivery for operations such as hyro- A water pressure accumulator excavation, or a pulsed water delivery to provide a N N N N Y system shall be included. hammering effect for breaking through blockages in pipes. ADDENDUM NO. 1 ACKNOWLEDGMENT I Y I N I N N I Y G:\EXCHANGE\PW KS\Temp\CBcl,eanerjetter just2.xlsx F -45 10/26/2011 NGELES DATE: November 15, 2011 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: Clallam County Public Utility District No. 1 Telecommunications Right -Of - Way License Agreement Renewal No. 2 Summary: The City's license to the Clallam County Public Utility District for its telecommunications system within the City has expired. The license needs to be renewed to allow the District's telecommunications system to remain in place. Recommendation: Approve and authorize the City Manager to renew the Telecommunications Right -Of -Way License with the Clallam County Public Utility District for an additional five-year term, and to make minor modifications to the agreement, if necessa Background/Analysis: The City's license to the Clallam County Public Utility District (District) to construct, maintain, and operate a telecommunications system within the City for the District's internal needs became effective October 10, 2001. The initial term of the license was five -years and expired October 10, 2006. On August 15, 2006, City Council authorized the first 5 -year renewal to the license, which expired earlier this year and needs to be renewed to allow the telecommunications system to remain in place. Due to the District's limited authority under State law, the license does not grant the District authority to provide wholesale or retail telecommunications services to end users within the City, interconnect the District's telecommunications system with other systems within the City, nor allow the District to expand its telecommunications system within the City. In accordance with the City's telecommunications ordinance (excluding the District's failure to submit a timely renewal request), the District .requested the license be renewed and paid a $500 deposit to offset the City's administrative cost to consider the renewal. As part of the District's attached request they would like the City to eliminate the provision related to their lack of authority to provide wholesale or retail telecommunications services to end users within the City, based upon state law, this was not acceptable to the City Attorney. The proposed license renewal is also attached. Attachments: Clallam County Public Utility District Renewal Request Proposed Right of Way License Agreement Renewal No. 2 N:\CCOUNCIL\FINAL\PUD ROW License Renewal No. 2.doc F —46 • • r� • • October 5, 2011 Mr. Glen Cutler Director of Public Works City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 RE:Telecommunications .Right -of -Way License. Dear Glen: �i1Z iL4t J�--- A Listed below is the information requested for renewal of the Telecommunication Right -of -Way License. A warrant in the amount of $500 has been mailed to your office. The only change we would propose to the ROW Agreement renewal would be elimination of the third WHEREAS on page one regarding wholesale telecommunications which would allow further conversations regarding telecommunications services within the City limits. Renewal Information Entity Requesting Renewal: Public Utility District No. 1 of Clallam County Telecommunications Services: The primary purpose of the fiber=optic cable infrastructure is for the District's own use. Capacity that is excess to the District's needs is made available on a wholesale basis only. Video Services: The District does not intend to provide cable service, open video service, or other video programing services. Network Map: No facilities have been added to the original submittal. District Locations: The District's operation center on 18`r' Street is located within the City and connected to the District's telecommunications system. Interconnection Locations The District's Port Angeles Het, located on .Pioneer Road, allows interconnection for wholesale telecommunication services. The District has an agreement with one service provider reselling telecommunications services within the City. Please call with any questions. Sincerely, D0000.' Nass General Manager Commissioners: Will Purser, District No. 1 . Hugh Haffiner, District No. 2 • Ted Simpson, District No, 3 General Manager, Doug Nass PUD No. 1 of Clallam County • 2431 East Highway '701 • P. U. Box 1090 - Port Angeles, WA 98362-0207 - wvvw.clallarripud.net F —47 01once 360-4.52-9771 • Fax 360-452.9338 w cj h - $! •-:..;.;�:' � � 3;ei�y' Ltrv��"��FF l {.,.�.... !� ""_ f� "'�``'� .�Ff 4xtr t,�« w.�.. f •'»..� �< � � � � 3. n .gym' � R�•�r } •.# Tip, I ' I �•,., ,«..m y �.. " Y C" YSAt rr Jf rj.. r, ...r•°'• � '`{<C !) { Y.7 Fa'g. �,... ���� ��� ^��,F< moi'" ._ ki a � f e j � ' � f� .,.:��....,+ tt. � c t Thy � �..�" .:�`� r t 3." _j 9,�t • I"' �. $ y.^' •�'�";,'�R;;!"'.�;Y •, i it t�', C! f a `} y•' !! N �6 101 CD !. 1 i"`�e= G � o N � � 0 N RIGHT OF WAY LICENSE AGREEMENT RENEWAL NO.2 This Agreement is entered into this day of , ?00-1--201.1. between the City of Port Angeles (hereinafter "City") granting municipal consent to the Clallam County Public Utility District No. 1 (hereinafter "Grantee"), in the form of a right-of-way license for the purpose of reconstructing, maintaining, operating and using a telecommunications system in public streets, alleys and rights-of-way in the City of Port Angeles to provide for the Grantee's internal telecommunications needs and to provide wholesale telecommunications services outside of the City; providing for general and administrative provisions; providing fees and compensation for the privileges conferred under this right-of-way license; providing conditions; providing for enforcement of right- of-way license provisions; and providing for written acceptance of the terms of this right- of-way license. WHEREAS, the City of Port Angeles, pursuant to federal law, state statutes, and local ordinances, granted municipal consent to the Grantee on October 10, 2001 in the form of a right-of-way license, and granted renewed municipal consent to the Grantee on September 27, 2006, and is authorized to consent to one or more non-exclusive right-of- way licenses to reconstruct, operate, and maintain a telecommunication system in the public rights-of-way within the municipal boundaries of the City as designated in Exhibit "A" ("City Area"); and WHEREAS, the Grantee has requested municipal consent from the City to ce"�F1ief " te,leeeffi .,,,..,iea4iatis r ste and has submitted a written application for this right-of-way license renewal, which application is attached hereto as Exhibit "B"; and WHEREAS, nothing within this right-of-way license shall be construed to authorize the Grantee to provide telecommunications services or wholesale telecommunications services to end users within the City; and WHEREAS, as applicable, the definitions of all words not defined herein shall be as used in the following chapters of the Port Angeles Municipal Code: Chapter 11.14 Telecommunications, Chapter 3.70 Revenues and Fees, Chapter 5.04 Licensing, Chapter 5.80 Taxation, Chapter 11.08 Construction or Excavation Work Within Rights -of -Way, Chapter 11.12 Right -of -Way Use, Chapter 13.14 Pole Attachments, and Chapter 17.52 Page 1 of 7 F - 49 Wireless Telecommunications Towers and Facilities, which are incorporated herein for all purposes; IN CONSIDERATION of the above representations and the agreements set forth herein, the parties hereby agree as follows: Section 1 - Scope Of City Consent. The City herby consents to authorize the Grantee, a renewed term for a period of five (5) years from and after the effective date of this Agreement (the "Term"), the non- exclusive right to reconstruct, use, operate, own and maintain a telecommunication system in, on, under and over the public rights-of-way; as described in Exhibit "B" of the September 20. 2011 right-of-way license, subject to applicable law and specifically Chapter 11.14 PAMC, hereafter referred to as the Telecommunications Ordinance.-The extended to Grantee herein is limited to the right to reconstruct, maintain and repair the installation and facilities contemplated by the October 10. 2001. right of way license only and specifically does not include any extension or expansion of facilities or equipment. Section 2 - Authority Not Exclusive. The consent conferred in Section 1 is not exclusive, pursuant to the Telecommunication Ordinance. The Grantee shall respect the rights and property of the City and other authorized users of the public rights-of-way. Section 3 - Fees And Compensation. From and after the effective date of this Agreement and throughout the Term of this Agreement, the Grantee shall pay the City all taxes, fees and compensation pursuant to the Telecommunications Ordinance. Section 4 - Gaii-i+i-tietie . Reconstruction and Operation of the Telecommunication System. In reconstructing and operating and maintaining its telecommunication system, the Grantee shall comply with all applicable requirements of the following Chapters of the Port Angeles Municipal Code: Chapter 11..14 Telecommunications, Chapter 3.70 :Revenues and Fees, Chapter 5.04 Licensing, Chapter 5.80 Taxation, Chapter 11.08 Construction or Excavation Work Within Rights -of -Way, Chapter 11.12 Right -of -Way Use, Chapter 13.14 Pole Attachments, and Chapter 17.52 Wireless Telecommunication Towers and Facilities. In addition, the Grantee shall comply with the following: 4.1 Permits Required. Grantee shall not eenstr-uet, -reconstruct, or relocate the telecommunication system (or parts thereof) within the public rights-of-way or on City property unless authority has been obtained in accordance with the Telecommunications Ordinance or other applicable City approvals. 4.2 Plan Review. Grantee shall not commence reconstruction unless and until all maps and other documents are provided to the City, in accordance with is Page 2 of 7 F - 50 Chapter 11.14 Telecommunications, Chapter 5.04 Licensing, Chapter 5.80 Taxation, Chapter 11.08 Construction or Excavation Work Within Rights -of - Way, Chapter IL 12 Right -of -Way Use, and Chapter 13.14 Pole Attachments. 4.3 Scheduling. The Grantee shall provide the City advance notice before beginning reconstruction or installation, pursuant to the Telecommunications Ordinance. 4.4 Commencement of Construction. Construction of the facilities contemplated by -the October 10. 2001 right-of-way license shall e^mF.Heflee applylatef than ege yeat-- aftef the eff-eetive date ef this fight ef w li pfavided that stieh time limit shall tiet ., has iie was completed. any reconstruction and maintenance work shall comply with this right-of-way license. 4.5 Construction Standards. Grantee shall comply with construction standards in accordance with Section 11.14.040 of the Telecommunications Ordinance. In addition, any employee, contractor, vendor or agent assigned to work on the install ti reconstruction, maintenance, or repair of system equipment must be properly licensed under the laws of the State of Washington and the City of Port Angeles. 4.6 Inspections. The Grantee shall permit the City to conduct inspections of reconstruction. maintenance or in:*allati „ re air to ensure compliance with the Telecommunications Ordinance. 4.7 Restoration of Property. At its own cost and expense, Grantee shall within ten (10) calendar days restore property on public or private lands disturbed by Grantee's activities, pursuant to the Telecommunications Ordinance. 4.8 Removal or Relocation of Facilities. The Grantee shall remove or relocate facilities as required by the Telecommunications Ordinance. 4.9 Installations on City Property and Private Property. No cable line, wire, amplifier, converter, or other piece of equipment owned by the Grantee shall be installed by the Grantee on any City property or private property without first securing the written permission of the City or a grant of authority as required under this Agreement or written permission of the property owner and/or lawful occupant of any property involved. 4.10 City Use of Grantee's Facilities. In consideration of the rights and privileges hereby granted, the City shall have, and Grantee hereby grants to the City, the right and privilege to suspend and maintain wires and necessary control boxes on poles placed by the Grantee in the streets, and other places aforesaid, or if such wires are placed underground, to place and maintain in the pipes or Page 3 of 7 F - 51 conduits of the Grantee, if space therein is available, wires which City may require for electrical, water, wastewater, fire, police, or emergency services. All such wires must be placed on the poles or in conduits so as not to interfere with communications service and shall not carry currents or voltage dangerous to Grantee's plant or Grantee's users, and all installations, maintenance and repairs shall be subject to the rules, regulations and supervision of the Grantee. City agrees in consideration of establishing this service and furnishing such facilities, to hold Grantee hannless from all claims and or liability for damage, which may arise out of operating these wires and control boxes. Further, where such facilities have been installed or maintained by the City and not solely by Grantee, the City agrees to hold the Grantee harmless from all liability from any claims or damages that may arise out of the negligent installation, maintenance, use or operation by the City of these facilities. r - 4.11 Books and Records. The Grantee shall keep books and records as required by the Telecommunications Ordinance and in accordance with generally accepted accounting principles. Section 5 - Tree Trimming. Upon ten (10) days' written notice provided to the Director, except in an emergency of imminent danger to persons or property, the .Grantee may trim trees or other vegetation owned by the City or encroaching upon the public right-of-way to prevent branches or leaves from touching or otherwise interfering with its wires. All trimming or pruning within environmentally sensitive areas shall be subject to applicable requirements of Chapter 15.20 PANIC Environmentally Sensitive Areas Protection. All trimming or pruning shall be at the sole cost of the Grantee. The Grantee may contract for said trimming or pruning services with any person approved by the City prior to the rendering of said services. Section 6 - Reports. The Grantee shall make available to the City such information or reports, as required by the Telecommunications Ordinance. The Grantee shall allow the -City to inspect any of the Grantee's facilities and equipment with sufficient notice as -'to not disrupt the operations of the Grantee. Section 7 - Indemnity And Insurance. The Grantee shall comply with applicable sections of the Telecommunication Ordinance governing indemnity and insurance. Section 8 - Grantee Default And Remedies. If Grantee fails to comply with or is in violation of this Agreement or the Telecommunication Ordinance, Grantee will be subject to termination and remedies as provided for in PANIC IL] 4.050. Section 9 - Compliance With Laws; Severability. Page 4 of 7 F - 52 • • U Notwithstanding any other provisions of this Agreement to the contrary, the Grantee shall at all times comply with all applicable police powers and regulations of the City and all administrative agencies thereof. 9.1 If any provision of this Agreement or any related ordinance is held by any court or by any federal, state, or local agency of competent jurisdiction to be invalid as conflicting with any federal, state or local law, rule or regulation now or hereafter in effect, or is held by such court or agency to be modified in any way in order to conform to the requirements of any such law, rule or regulation, said provision shall be considered as a separate, distinct and independent part of this Agreement, and such holding shall not affect the validity and enforceability of all other provisions hereof or thereof. In the event that such law, rule or regulation is subsequently repealed, rescinded, amended or otherwise changed, so that the provision hereof or thereof which had been held invalid or modified is no longer in conflict with the law, rules and regulations then in effect, said provision shall thereupon return to full force and effect and shall thereafter be binding on the parties hereto, provided that the City shall give the Grantee sixty (60) days written notice of such change before requiring compliance with said provision. 9.2 If the City determines that a material provision of this Agreement is affected by such action of a court of the federal, state or local government, the City and Grantee shall have the right to modify any of the provision hereof or in such related ordinances to such reasonable extent as may be necessary to carry out the full intent and purpose of this Agreement. Section 10 - Taxes. Permit And Other Fees. Nothing contained in this Agreement shall be construed to exempt the Grantee from any tax levy, permit fee or assessment, including but not limited to application, inspection, pole attachment, excavation impact, or tree trimming fees, which are or may be hereafter lawfully imposed on all entities engaged in the same business as the Grantee, or as are generally applicable in the City or State. Section ] l - Sale Or Transfer. With respect to the sale or transfer of the Grantee's franchise or telecommunication system, the Grantee shall comply with appropriate sections of the Telecommunications Ordinance. Section 12 - Service Of Notice. All notices required or permitted to be given to either party by the other party under any provisions of this Agreement shall be in writing and shall be deemed served as follows: (a) When delivered by hand or by Federal Express or similar service to that party's address set forth below during normal hours; or (b) When mailed to any other person designated by that party in writing herein to receive such notice, via certified mail, return receipt requested. Page 5 of 7 F-53 12.1 Notice shall be given to the following: 0 (a) If to the City: Glenn Cutler, Public Works and Utilities Director P.O. Box 1150, Port Angeles, WA 98362-0217 (b) If to Grantee: General Manager P.O. Box 1090, Port Angeles, WA 98362-0207 Section 13 - Force Majeure. Any delay, preemption, or other failure to perform caused by factor beyond either party's reasonable control, such as an act of God, unauthorized labor dispute, non-delivery by non-affiliated suppliers, war, riot, technical breakdown, or government administrative or judicial order or regulation, shall not result in a default. of the Agreement. Each party shall exercise its reasonable efforts to cure any such delys and cause thereof, and performance under the terms of this Agreement shall be excused for the period of time during which such factor continues. Section 14 - Construction And Jurisdiction. In the event of any conflict between this Agreement and the Telecommunications Ordinance, the terms of the Telecommunications Ordinance shall prevail and control. .This. Agreement is made and performed in Clallam County, Washington, and it shall be construed in accordance with the laws in the State of Washington and the City of Port Angeles. Any lawsuit under this Agreement shall be brought in Clallam County, Washington. 0 Section 15 - Execution. This Agreement shall take effect upon execution by the following duly authorized representatives of the parties. City of Port Angeles: Glenn Cutler, Pubie Wler-ks and Utilities r,;•1K.e.nt Myers, City Manager Attest: BeekyJanessa Hurd, City Clerk Approved as to form: £i--aig-D. KntitsanWilliam Bloor, City Attorney Grantee: Page 6 of 7 F - 54 • C� J • by: by: Page 7 of 7 F-55 NGELE CITY COUNCIL MEMO DATE: November 15, 2011 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: Material Purchase: Fiberglass Power Poles, Contract LO -11-032 Summary: Bids were received on November 7, 201 Ifor the purchase of 64 fiberglass power poles for the Light Operations Division. Two vendors bid on this material purchase, General Pacific, Inc., Fairview, Oregon; and Bridgewell Resources, LLC, Tigard, Oregon. Recommendation: Award and authorize the City Manager to sign a contract and purchase order with General Pacific, Inc. of Fairview, Oregon in the amount of $140,614.31 for 64 fiberglass power poles, including sales tax. Background/Analysis: Bids were received on November 7, 2011 for 64 fiberglass power poles. This procurement is to replenish the Light Operations Division's inventory. The poles will be used throughout the next six months on replacement of existing deteriorated power poles and/or construction of new power requirements. Two vendors bid on this material purchase: General Pacific Inc. of Fairview, Oregon; and Bridgewell Resources LLC of Tigard, Oregon. A bid summary is provided below. Material Purchase Contract LO -11-032 (Prices Include Sales Tax and Fees) Company Name Base Bid Amount(including tax General Pacific Inc. $1405614.31 Bridgewell Resources, LLC $1935518.00 Government Estimate $163,838.00 It is recommended that Council award and authorize the City Manager to sign a contract and purchase order with General Pacific Inc. in the amount of $140, 614.3 1, including tax, for 64 fiberglass power poles, including sales tax. Funds are available for this inventory procurement from the Light Operations Utility budget. NACCOUNCUMNALWaterial Purchase -LO-11-032 Fiberglass Power Poles.doc F - 56 • • a City Council ; NoVember 15 2011 .0 of Corissions ,1{ Clallain County ;.. 223 East 14 Street. i port n eles Washington 98362 Dear Commissioners: de a. i ... °. ;., The City wish s to -express its regret'ire the discontinuation o '11�e �iT al �l eepe�•s mater Quality�. .. Program, and the elimination of the G ordlnator's position; The City St rin ater Prograin uses the data generated Str aix l e er to' o 1 its � t Sonr vater N1 S Pennit :yi. 'y req nements. The.Streamlcepers program- is an exemplary water quality volunteer program. Not o� does Strea 2 ee rs deliver li uah data and observations t alio involves cit ens g in the health of our 9tream systems in a very tangible wa In our d atin s with Ed Chadd . . ro 1•a r : xn t r, t -o er. people involved -in the program, we have been unif rinly. - linpre -their dedication and e� rtis .' The r g rangy has been built p over period f years, r _ - f and we believe it will e difficult to -re-establish'once it � i" inantl d and W111 eei�alnl� di �in�sh ; S: ` the ability for scientifict�•e din b cause of the discontl��ui. data. that wil occur. . yg The data Strealeeers delivered eas helped to'de fine and improve water quality across tl�e County'. and that data was' obtained at a relatively low cost: The prograinis considered a model water quality volmite r programs across the state... � would'also �en�l s � T didn t on�t opt that :.._:;. Clallam Cowity, in the .ear future, is very. likely t , beeorr�e a p it o the Western W ' sl gton .. i * ` i ,1n Phase II .Murdeipal Stormwat x Pernii for the ort Angeles �Jrban Growtlx .Areas, The data ±'' } gathered by Stream e rs will be invaluable as the county anag s it' datarequirementsf x==storniwater imp.acts t o -w streams. Ultimately ti s hmige will translate to higher costs, less eiti en irlvolve� e��t, arYd � � e�`�la. s . p .. .. :y; -diminished -data gathering. We all believe that good water quality is nuportant.f6r our conununl �. This gt• serves a very valuable ftln'Within t ie eity limits and also count. ode. 'lease consider carefully.the im a is o your decision t dx n�inue r rare. : r g Since VA ir i ie *111,o Mayor f t - Phone: 360-41.7-4500 Faux.:' o- 1 -450 l b ite. �r�r�rwrW. it- of a.us -Email eot�r-� i] cit of a. '1 J -321 East Fifth Street - P.O. Bei 1150 Port n [s, WA 58362-021 C� f • 0', R, T' NGELES CITY COUNCIL MEMO DATE: November 15, 2011 TO: CITY COUNCIL FROM: Yvonne Z i o m k o w s k i, Finance Director SUBJECT: AMENDMENT TO CITY's FINANCIAL MANAGEMENT POLICY Summary: The City's Financial Management Policy needs to be amended, primarily due to a change implemented by the Government Accounting Standards Board (GASB statement 54). The Financial Policies were formally presented to the Council in 2004, and are updated annually as part of the budget process. However, due to the large number of changes required (mostly to the "Financial Stability Policies" section), these policies are again being formally presented to Council for approval. Recommendation: Review changes and approve resolution updating the Financial Management Policy. Background: The City's Financial Management Policy is a comprehensive set of policies which establish major financial goals in an effort to ensure overall financial health of the City. Included in the Financial Management Policy are individual policies related to: • Budget • Revenue • Capital Improvement • Debt Management • Investment • Accounting and Reporting • Financial Planning, and • Financial Stability The last time the Council formally adopted the City's Financial Management Policies was 2004. Since that time, a number of updates have been made to the policies as part of the annual Budget approval process. However, this year, the City is required to comply with a new accounting standard set forth by the Governmental Accounting Standards Board (GASB) which will significantly change the "Financial Stability" section of the policy. The GASB recently issued Statement 54 entitled Fund Balance Reporting and Governmental Fund Type Definitions, which changes the way fund balances are classified and reported in governmental funds (i.e. General, H-1 Council memo - Financial Management Policy November 15, 2011 Page 2 of 4 special revenue, debt service, capital project, and permanent funds). The intent is to provide more consistent classifications and to clarify the existing governmental fund type definitions. Fund balance (commonly referred to as "reserves") refers to the difference between assets and liabilities that is spendable or available for appropriation in the governmental funds. Fund balance information enables users to identify resources that can be used to repay debt, add or expand programs, complete capital projects, and/or enhance the financial position of the government. It is also necessary to specify minimum reserve requirements to ensure long-term fiscal security. Governmental Fund Balance Classifications: Following is a summary of the new hierarchy of fund balance classifications which will be updated in the "Financial Stability" section: Nonspendable: Amounts that cannot be spent due to form (such as inventories and pre- paid amounts), and amounts that must be maintained intact legally or contractually (including the corpus or principal of a permanent fund). Also, long-term loan and notes receivables, and property held for resale would be reported here unless the proceeds are restricted, committed, or assigned. o Examples include: Cemetery Endowment, Esther Webster (Fine Arts Center) Trust Fund • Restricted: Amounts constrained for a specific purpose by external parties, constitutional provision, or enabling legislation. o Examples include: Proceeds from settlement agreement in Economic Development Fund, Cultural Resources Fund, Lodging Tax Fund, REET Funds, Criminal Justice proceeds (in the General Fund) Committed: Amounts constrained for a specific purpose as authorized by the City Council. Additional action by the Council is required in order to remove or change the constraints placed on the resources. The action to constrain resources must occur prior to year-end; however, the amount can be determined in the subsequent period. o Examples include: PenCom Fund, Senior Center Maintenance Fund, Property Management Fund, Contingency Fund Assigned: For all governmental funds other than the general fund, any remaining positive amounts not classified as nonspendable, restricted, or committed. For the general fund, the City Manager has been delegated authority to assign amounts intended to be used for a specific purpose. All assigned fund balance requests from departments must be approved in writing by the City Manager and provided to the Finance Department by year-end in order to be officially considered assigned. Amounts reported as assigned should not result in a deficit in unassigned fund balance. o Examples include: Street Fund (after gas taxes spent), Firearms Range, Drug Task Force, compensated absences (in the General Fund) • H-2 Council memo - Financial Management Policy November 15, 2011 Page 3 of 4 • Unassigned: For the general fund, amounts not classified as nonspendable, restricted, committed, or assigned and are available to use for any purpose. The general fund is the only fund that would report a positive amount in unassigned fund balance. For all other governmental funds, unassigned fund balance is the amount expended in excess of resources that are nonspendable, restricted, committed, or assigned. If this results in a deficit in unassigned fund balance, then assigned fund balance shall be reduced. o Examples include: all remaining funds in the General Fund that were previously "unreserved" These new classifications are based primarily on the extent to which the City is bound by constraints placed on the reserves. The following table illustrates the difference between the old and new fund balance classifications: • Minimum Reserve Requirements: A minimum level of reserves is required in the General Fund and utilities in order to provide sufficient cash flows to meet operating requirements and to satisfy bond covenants. The following reserve requirements are clarified in the Financial Management Policy: • General Fund: The unassigned fund balance is unchanged at 10% of expenditures (excluding capital). • Operating Reserves based on 60 days operating expenses will be established in Electric, Water, Wastewater, and Solid Waste Collection Funds to provide cash flow to meet daily financial needs. The reserve will be based on 90 days operating expenses in the Transfer Station/Landfi 11 and Stormwater Funds. • Rate Stabilization Reserve will be maintained in the Electric Fund to mitigate wholesale power cost increases. In the Wastewater Fund, a reserve will be maintained to mitigate retail rate increases. • Post -Closure Maintenance Reserve will be maintained in the Solid Waste Transfer Station/Landfill Fund to provide cash flow to meet maintenance costs according to State law. H-3 Fund Balance Classifications What is now • Nonspendable Reserved • Restricted • Committed What is now • Assigned Unreserved • Unassigned • Minimum Reserve Requirements: A minimum level of reserves is required in the General Fund and utilities in order to provide sufficient cash flows to meet operating requirements and to satisfy bond covenants. The following reserve requirements are clarified in the Financial Management Policy: • General Fund: The unassigned fund balance is unchanged at 10% of expenditures (excluding capital). • Operating Reserves based on 60 days operating expenses will be established in Electric, Water, Wastewater, and Solid Waste Collection Funds to provide cash flow to meet daily financial needs. The reserve will be based on 90 days operating expenses in the Transfer Station/Landfi 11 and Stormwater Funds. • Rate Stabilization Reserve will be maintained in the Electric Fund to mitigate wholesale power cost increases. In the Wastewater Fund, a reserve will be maintained to mitigate retail rate increases. • Post -Closure Maintenance Reserve will be maintained in the Solid Waste Transfer Station/Landfill Fund to provide cash flow to meet maintenance costs according to State law. H-3 Council memo - Financial Management Policy November 15, 2011 Page 4 of 4 • Bond Reserves will be maintained in Electric, Water, Wastewater and Stormwater as outlined in bond covenants. • Other reserves requirements are outlined in the Financial Management Policy. Other Changes: The fund balance changes are updated in the Financial Stability section and are the most significant update made to the Financial Management Policies. However, other updates have also been made, including: • Primary Budget Responsibility: A clarification was added that the City Manager has primary responsibility for preparing the Budget and for keeping the Council advised of the City's financial condition. • Operating Budget Policies: Language was added which allows the City Manager to approve additions to temporary, seasonal, and part-time personnel. • Debt Management Policies: Language was added that specifies all borrowing by the City is subject to Council approval. • Other minor housekeeping changes were also made to clarify the language without changing the intent. Staff will be available to answer questions related to the Financial Management Policy. Attachments: Resolution adopting Financial Management Policy Financial Management Policy (marked -up version) Financial Management Policy (clean version) • • RE SOLUTION NO. A RESOLUTION of the City Council adopting the City's new Financial Management Policy and rescinding Resolution 21-04. WHEREAS, on December 7, 2004, a Financial Management Policy for the City of Port Angeles was adopted by Resolution 21-04; and WHEREAS, a Financial Management Policy serves as a guide for executing the budget and controlling the financial parameters of the various City programs and services funded in said budget; and WHEREAS, it is in the best interest of City government to periodically update and revise its Financial Management Policy to ensure the legal use of financial resources through an effective system of internal controls and to maintain appropriate financial capacity for present and future needs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that the Financial Management Policy attached hereto as Exhibit A is hereby adopted, and Resolution 21-04 is hereby rescinded. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of. , 2011. MAYOR ATTEST: Jan.essa Hurd, City Clerk APPROVED AS TO FORM: William E. Bl.00r, City Attorney H-5 GALEGAL1a ORDINANCES&RESOLDTIONS\RSSOLUTI©N5.2411111.FinancialManagzmzntPulicy.05.18.11.wpd Financial /Management Policy General Financial Goals 1. To ensure delivery of an adequate exceptional level of municipal services by assuring reliance on ongoing resources and by maintaining a stable financial base. 2. To ensure that the City is in a position to respond to changes in the economy or new service requirements without an undue amount of financial stress. 3. To maintain a good credit rating in the financial community and assure taxpayers that City Government is well managed financially and maintained in sound fiscal condition. 4. To adhere to the highest accounting and management policies as set by the Government Finance Officers' Association, the Governmental Accounting Standards Board, and other professional standards for financial reporting and budgeting. Primary Budget Responsibility I, 4-r—The City Council has final responsibility for approving the annual Operating Budget and Capital Facilities Plan. 2. The City Manager is responsible for preparing and submitting to the Council a tentative budget for the fiscal year. The City Manager is also responsible for keeping the Council fulll advised of the financial condition of the Cit and nd its future needs. 23. Department directors, under the direction of ' the City Manager, are responsible for proposing programs, recommending funding levels, and formulating budget proposals for implementing service programs in accordance with established goals and directives. . The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget in compliance with applicable State of Washington statutes governing local government budgeting practices. The Finance Department provides revenue budget estimates, assists department staff in identifying budget problems and formulating alternative solutions, and prepares and distributes the final budget document. 4:5 To facilitate and implement the budget process, the Finance Director will provide the Council with an annual budget calendar in accordance with State law. Operating Budget Policies 1. The operating budget will define the City's annual financial plan as developed by the City Council and Administration in establishing goals and objectives for the ensuing year. afnrl JA The budget asSGGi-,-- With aRY pFepGsed new pregFam will be-s-u-b.mittled and reyiewed at least ;G61F Fmvnfh6 -nrinr t9 adGptinn_and inr.nrPGFatir. into the FtudgEA Additional ^-*SGnnel staff positions should be recommended only after the need has been fully substantiated. An increase in the number_ of4ew full-time equivalent position pleFsonnel must be approved by the City Council. The City Manager has the authority to approve additions and/or changes to temporary seasonal, and part-time positions. Nothingin this paragraph is intended to diminish or interfere with the City Manager's right to control the appointment and removal of City employees. Financial Management Policy - Page 1 H-6 i 2. The budget will reflect the projection of all revenues fr�n'sewFses and all expenditures and present the level of governmental services and method of allocating costs in the provision of these services to the community. 3. Current operating expenditures will be paid from current revenues and cash carried over from the prior year after reserve requirements are met. The City will avoid budgetary and accounting practices which balance the current budget at the expense of future budgets. 4. The City will maintain a level of expenditures, which will provide for the public well-being and safety of the residents of the community. 5. The operating budget will provide for adequate appropriate design, construction, maintenance and replacement of the City's capital infrastructure, plant, and equipment. l 6. A multi-year vehicle and equipment maintenance and replacement schedule will be developed based on the City's projections of its future replacement and maintenance needs. The projections will be updated and the schedule revised on an annual basis. 7. The budget will provide sufficient levels of maintenance and replacement funding to ensure that all capital facilities and equipment are properly maintained and that such future costs will be minimized. 8. The following criteria must be met to qualify any portion of the year-end General Fund surplus for one-time operations, nonrecurring emergency capital expenditures, or dedicated to the Capital Facilities Plan f F 4;ate PUFPOses: a. There are surplus balances remaining after all reserves requirements. —and current expenditure obligations are metfr+ade. b. An analysis has occurred assuring that the City has an adequate level of short and long-term resources to support the proposed use of surplus balances. c. The funds are specifically appropriated by the City Council. 9. Year-end surpluses in the Street Fund and Excise Tax Funds should be designated for use in the Capital Facilities Plan or be used for one-time capital expenditures for street and parks projects. Use of surpluses for these purposes must be approved by the Council. Budgetary Control Policies 1. The budget will be developed and administered in compliance with applicable State of Washington budgetary statutes. 2. The Finance Department will maintain a system for monitoring the City's budget performance. The system will include provisions for amending the budget during the year in order to address unanticipated needs or emergencies. 3. Appropriations requested after the original budget is adopted will be approved only after consideration of the elaStisity availability of current and future revenues. Such appropriations wH-must be approved by City Council. 4. Accounting and reporting practices will be maintained to provide accurate and timely monitoring of the City's budget performance. 5. Monthly budget reports will be issued by the Finance Department to report on actual performance compared to budget estimates. The department also assists in implementing any needed corrective action approved by the City Manager. Financial Management Policy -- Page 2 6. Current revenues and operating expenditures will be reviewed quarterly by the City Council, and the Finance director will prepare a mid -year assessment of the City's financial position for presentation to the Council. f Revenue Policies 1. The City will strive to maintain a diversified and stable revenue system to protect against short-term fluctuations in any one revenue source. The revenue mix should combine elast'G al;r,d-;TT +j^all available revenue sources to minimize the effect of an economic downturn. 2. Because revenues, especially those of the General Fund, are sensitive to local and regional economic conditions, revenue estimates will be conservative and will be made by an objective, analytical process. 3. As much as is reasonably possible, City services that provide private benefit should be supported by fees and charges in order to provide maximum flexibility in the use of general revenues to meet the cost of services of broader public benefit. The City will establish all user charges in relation to the cost of providing the services. The cost of providing services tied to user fees will -be recalculated annually to identify the impact of inflation and other cost increases and to determine the need for rate adjustments. 4. Fees and user charges for services provided by the City's enterprise funds should recover full costs, including all direct costs, indirect costs, and capital costs in the form of annual depreciation of capital assets. The City's current enterprise funds are the Electric, Electric Conservation, Water, Water Treatment -Plant, Wastewater, Solid Waste, Transfer Station/Landfill, Solid Waste Collection, Stormwater, and Medic I Funds. In addition to charging user fees, the Medic i Fund receives financial . - support from the General Fund, 5. Proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes will be accounted for in .separate special revenue funds. Budgeted special revenue funds will- be included and reviewed in the City's annual budget process. 6. The City will follow an aggressive policy of collecting all monies due, to the extent that the collection efforts are cost effective. Capital Improvement Policies 1. It is the City's policy to ensure that adequate resources are allocated to preserve existing infrastructure and other capital assets before targeting resources toward construction or acquisition of public facilities or major equipment. 2. A long-range Transportation Improvement Plan (TIP) will provide the framework for the City's future j investment in transportation related infrastructure. This ensures that infrastructure projects incorporated into the Capital Facilities Plan (CFP) will be the embodiment of the officially stated direction of the City's Comprehensive Plan and supporting documents. 3. The City will develop a multi-year Capital Facilities Plan {CFP} to identify and coordinate infrastructure, facility, and equipment needs in a way that maximizes the return to the community. Ali capital improvements will be made according to the adopted CFP. The Capital Facilities Plan will be formulated using an analysis of long-term, overall resources and will include projected funding sources and ongoing operations and maintenance costs. Future changes in economic or demographic factors identified in the financial forecasting process will be incorporated in the capital budget projections. The plan will be updated annually. Financial Management Policy— Page 3 H - 8 4. The first year of the Capital Facilities Plan will constitute the capital budget for the ensuing budget year. The capital budget and the base operating budget will be reviewed at the same time to assure that the City's capital and operating needs are evaluated in a balanced manner. 5. The City itsmay adminster a strong Local Improvement District (LID) program. For capital projects whose financing depends in part or wholly on an LID, interim financing may be issued to support the LI D's portion of the project budget. The amount of the ' interim financing shall be the current estimate of the final assessment roll as determined by the administering department. fi. The City will determine the least Ge- sfl -most cost effective financing method for all new projects. Whenever possible, the City will use intergovernmental assistance and other outside resources to fund capital projects. Additional funding may come from designated surpluses in the General Fund and certain special revenue funds as outlined in the operating budget policy, Debt Management Policies All borrowing is subject to approval by the City Council. The basic objectives of the City's debt management policy are: a. To achieve the lowest possible cost for borrowing. b. To ensure access to the bond market to adequately provide the capital needed'to finance public improvement and other long-term development objectives. c. To maintain strong and sound credit demonstrated by its commitment to meet all obligations in a timely fashion. d. To maintain a level and structure of outstanding indebtedness that does not lead to excessive debt service requirements, thereby avoiding unnecessary strains on the operating budget. e: To maintain the confidence of lending markets and the taxpayers. f. To maintain debt service coverage of 1.5% or higher. (1.25% is required) A. Short --Term Debt ~ 1. Short-term debt covers a period of three years or less. With careful monitoring and planning of cash inflow and outflow requirements, it is intended that the City.will avoid it is the Gity's peliGy to avecd the use of short term indebtedness to the maximum extent possible. 2. The City may use short-term debt to cover temporary cash flow shortages resulting from delay in receipting tax revenues or issuing long-term debt or to finance capital construction. 3. Interfund loans with a repayment period of three years or less, may be used to meet short-term cash flow needs as an alternative to outside debt instruments. Intertund loans will be permitted only if an analysis of the lending fund indicates excess funds are available and that the use of these funds will not adversely impact current operations. I S. Long: --Term Debt 1. Lon =terra debt is defined as debt which exceeds three ears. The City will confine long-term borrowing to capital im provements that cannot be financed from current revenues. 2. Acceptable uses of bond proceeds will include items which can be capitalized 'and depreciated. Refunding bond issues designed to restructure current outstanding debt is an acceptable use of bond proceeds provided an analysis is done which determines the net present value NPV of savings is favorable for the City. 3. Where possible, the City will use special assessment revenue, or other self-supporting bonds, instead of general obligation bonds. Financial Management Poles+— Page 4 H-9 4. The City will not use longterm debt for current operations. 5. The City will maintain communications with bond rating agencies regarding its financial condition. The City will follow a policy of full disclosure on financial reports and bond prospectuses including proactive compliance with disclosure to the Electronic Municipal Market Access (EMMA) accordinc�to guidelines established by the Municipal Securities Rulemaking Board (MSRB]. 6. General Obligation Bond Policy: a. Before general obligation bond propositions are placed before the voters, FLprojects proposed for financing through general obligation debt should be included in the Capital Facilities Program and witl be accompanied by an analysis of the future operating and maintenance costs associated with the project. b. Bonds will not be issued for a longer maturity schedule than a conservative estimate of the useful life of the asset to be financed. 7. Limited Tax General Obligation (LTGO) Bond Policies: a. As a precondition to the issuance of limited tax general obligation bonds, -alternative methods of financing should also be examined. must be exhausted. b.. Limited tax general obligation bonds will be issued under certain conditions: • A project in progress which requires monies not available from alternative sources; • Matching fund monies are available which may be lost if not applied for in a timely manner; or • Catastrophic or emergency conditions exist. 8. Unlimited Tax General Obligation (UTGO) Bonds and Legal Debt Limits: Under RCW 39.36.020(2), the public may vote to approve UTGO bond issues for general government purposes in an amount not to exceed 2.5% of assessed valuation. Within the 2.5% limit, the Port Angeles City Council may approve LTGO bond issues and/or lease purchases up to 1.5% of the City's total assessed value. (RCW 39.36.020(2) and RCW 35.42.200). In addition, state law provides for an additional 2.5°/0 of assessed valuation for parks and open space purposes with a vote of the up blic. Financial Stability Policies 1. Part of financial stability is to maintain adequate reserves and fund balances. The definition of Fund Balance is the net worth of a fund, measured by total assets minus total liabilities, eeded to be maintained at a �qwired level. Gash reserves, whirh 2. In the governmental funds, the City recognizes the following hierarchy of fund balance classifications, which are based primarily on the extent to which the City is bound by constraints placed on resources: • Nonsvendable; Amounts that cannot be spent due to form (such as inventories and pre -paid amounts), and amounts that must be maintained intact legally or contractually (including the corpus or principal of a permanent fund). Also, long --term loan and notes receivables, and property held for resale would be reported here unless the proceeds are restricted,_ committed, or assigned. Financial Management Policy -- Page 5 H 10 ■ Restricted: Amounts constrained for a specific purpose by external parties, constitutional provision, or enabling legislation. • Cornmitted: Amounts constrained for aspecific uurp se_ as authorized by the City Council. Additional action by the Council is required in order to remove or _change the constraints placed on the resources. The action to constrain resources must occur prior -to year-endL however, the amount can be determined in the subsequent period. Assigned: For all governmental funds other than the general fund, any remaining positive amounts not classified as nonspendable, restricted, or committed. For the general fund, the City Manager has been delegated authority to assign amounts intended to be used for aTspecific purpose. All assigned ed_ fund balance requests from departments must be„approved in writing by the City Manager and provided to the Finance Department by year-end in order to be officially considered assigned. Amounts reported as assigned .should .not _r=esult in a deficit in unassigned fund balance. ■ Unassigned: For the general fund amounts not classified as nons endable restricted committed, or assigned and are available to use for any purpose. The general fund is the only fund that would report amount in unassigned fund balance. For all other governmental funds unassigned fund balance is the amount expended in excess of resources that are nons endable restricted committed or assigned. if this results in a deficit in unassigned fund balance then assigned fund _balance _shall be reduced. 3. Special Revenue Funds will maintain sufficient fund balances to provide adequate cash flow_ and to withstand downturns in- the economy. These fund balances will be analyzed annually. 4. The General Fund's targeted L Inreisowed unassigned fund balance will be a minimum of 10% of J expenditures, excluding capital expenditures. Thisserve —fund balance will be established and maintained to: • Offset unanticipated downturns and necessary revisions in any general municipal purpose fund; ■ Provide a sufficient cash flow for daily financial needs at all times; and ■ Establish depFeGiati adequate level of reserves to provide adequate -for the timely replacement of equipment. • Sustain City services in the event of a catastrophic event such as a natural/manmade disaster or a maior downturn in the economy. If unassigned fund balance falls- below the required minimum level, the City Manager shall noti the Council immediatey. T4he Council must adopt a plan to restore this balance to the target level within 24 months. In addition, the general fund will maintain . a committed fund balance to be used as a contingency as specified in PANIC 3.04.040. There are no minimum requirements on the level of contingency fund balance. There are no specific requirements on the level of assigned fund balance in the general fund, unless future revenue streams are specified by the donor or source of funding. FarjGfeF gelid Waste ee,, 11Y� a i r FuR Financial Mana ement Polis — Page 6 H 11 w+ - wa A. 1 Waste Sts .� A. L1F=61RGIG. The _- •. aperating - -will be equal e eRe r.■ra A. • F r ar a. $80Q,900, 5. The City will maintain the following reserves for the Electric, Water, Wastewater, Solid Waste Collection, Solid Waste Transfer Station/Landfill," acid Stormwater Funds: a. An operating reserve will be established and maintained to provide sufficient cash flow to meet daily financial needs as recommended by the City's financial advisor. The reserve requirements will be reviewed every three years. The reserve will be based upon 60 days operating expenses of the Electric, Water, Wastewater, and Solid Waste Collection Funds. The reserve will be based upon 96 days operating expenses of the Solid Waste Transfer Station/Landfill, and Stormwater Funds. Operating expenses exclude ending fund balances, capital purchases, construction costs, debt service payments, and transfers. i b. A rate stabilization- reserve will be established and maintained for the Electric Fund to provide a i means to mitigate wholesale power purchase cost increases. A rate stabilization reserve will be established and maintained for the Wastewater Fund to provide a means to mitigate retail rate increases based on unforeseen cost increases. These accounts will be analyzed annually to E ensure an adequate amount is placed in reserves. c. A post -closure maintenance reserve within the Solid Waste Transfer Station/Landfill fund will be established and maintained to provide sufficient cash flow to meet the anticipated cost of maintenance in accordance with State law. This reserve requirement will be reviewed annually. d. Bond reserves will be created and , maintained for the Electric, Water, Wastewater, and Stormwater Funds in accordance with the provisions set forth in the bond covenants. - e. A contingencies and replacement reserve for the Electric fund will be established and maintained in accordance with bond covenants, f. A water treatment plant operation and maintenance reserve will be established and maintained to offset its operating costs to the Water Fund. - 6. The City will maintain reserve funds to meet requirements for the guarantee of debt service in compliance with bond indenture agreements. Financial Management Policy - Page 7 7. The City will maintain the self-insurance funds at a sufficient level to provide health care and worker's compensation benefits and avoid catastrophic loss. B. The City will maintain adequate equipment replacement reserves as specified in the City's Equipment Replacement and Vehicle Use Policy. 9. The City will maintain an actuarially funded Firemen's Pension Fund, whiGh wa-&,- as determined by actuarial study. aGtWaFially SGURGI as ef PeGeMbeF 2999. 10. The City will maintain adequate reserves. in the Information Technology Fund to ensure timely replacement, upgrade, andlor additions to the City's technology infrastructure. Investment Policies 1. The Finance Director will prepare an Investment Policy (separate from the Financial Management Policy) that sets forth the criteria for the operation of the investment portfolio. The primary objective of. the Investmerit Policy is to 'establish a conservative set of investment criteria to prudently protect the City's portfolio and enable the City to generate a fair rate of return from its investment activities while assuring safety and liquidity to meet its cash flow needs. 2. The Finance Director will annua#y­periodicallY review the Investment Policy and submit any revised policy to City Council for adoption. 3. As a commitment to a quality investment program, the Investment Policy will be developed under the guidelines published by the Association of Public Treasurers of the US and Canada and will be submitted to the association's Investment Policy Certification Program. - I Financial Planning Policies The City engages in a financial planning process which encompasses important policy considerations and provides guidelines for all aspects of the City's financial management strategy. 1. Transportation Sa,. e and PaGilif'e-SComprehensive Plan (TCSFP) - The purpose of the TSW—TCP is to supplement and expand the goals and policies stated in the Comprehensive Plan for the City of Port Angeles. The TCS€P addresses the City's transportation standards, existing deficiencies, traffic forecasting, future transportation system needs and funding, including a planning -level cost estimate and a project prioritization scheme for the most likely alternatives to be implemented. 2. Transportation Improvement Program (TIP) - The TIP is a six-year specific program of transportation improvements for roadways, transit, and other transportation infrastructure, including non -motorized improvements. The TIP consists of projects drawn from the TSFP and CFP as well as local plans and programs. The projects are directed at improving the overall efficiency and capabilities of the existing transportation system. 3. Capital Facilities Plan (CFP) The CFP is a comprehensive approach which allows for optimal capital ,planning by considering all possible capital projects. The multi-year plan focuses on major pieces of equipment and what facilities to construct, their location, timing, projected cost, and funding sources. The plan is directed at improving the infrastructure of municipal services and includes projects valued over $30,000. - 4. Financial Forecasting - The five-year forecast provides the contextual framework within which the City Council develops its annual and long term goals and. objectives and the management team prepares Financial Management Policy — Page 8 H- 13 its annual operating budget. The Finance Department updates the forecast each year to adjust for changes in economic conditions and trends, changes in Council priorities and policies, and other variables that might'affect the City's ability to provide needed services and maintain its fiscal integrity in future years. The forecasting process allows Council and staff to make reasonable assumptions about the community to formulate a forward-looking financial plan. Accounting and Deporting Policies 1. The City's accounting and financial reporting systems will be maintained in conformance with current accepted principles and standards of the Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), and the Government Finance Officers Association (GFOA). As a commitment to this policy, the Finance Department will periodically submit its Comprehensive Annual Financial Report (CAFR) for the GFOA Certificate of Achievement for Excellence in Financial Reporting. 2. The State Auditor's Office provides a standard account classification system through its Budgeting, Accounting and Reporting System (BARS). The City will maintain its records on a basis consistent with BARS and current BARS manuals will be maintained in the Finance Department. 3. The Finance Department will maintain financial systems to monitor expenditures, revenue, and performance of all municipal programs on an ongoing basis.. Regular monthly financial reports will , present a summary of financial activity for the period and the cumulative data for the budget year. 4. All applicable standard governmental accounting practices will be used to maintain the City's financial records, including the appropriate uses of accrual and modified accrual methods of accounting, encumbrance accounting, current financial resources and economic resources focus for statement presentation, and the proper classification of funds. f 5. The Finance Department will maintain fixed asset and depreciation records for all .capital assets . owned by the City. The threshold for capitalization of non -infrastructure assets is $7,500. Under GASB Statement No. 34, infrastructure will be included as capital assets, in the financial reports. The City will develop and follow a methodology of maintaining infrastructure records, including appropriate depreciation, under the guidelines of the statement. C. The State Auditor's Office will annually perform a financial and compliance audit and issue an audit report, Results of the annual audit will be provided to the City Council and public. In addition, the.City has in place several other related policies and procedures. These include: • Personnel Policies • Travel Policies • Investment Policy • Cash Handling Policy • Petty Cash Policy; and • Purchasing Policy Financial Management Policy -- Page 9 H-14 • Financial Management Policy General Financial Goals 1. To ensure delivery of an exceptional level of municipal services by assuring reliance on ongoing resources and by maintaining a stable financial base. 2. To ensure that the City is in a position to respond' to changes in the economy or new service requirements without an undue amount of financial stress. 3. To maintain a good credit rating in the financial community and assure taxpayers that City Government is well managed financially and maintained in sound fiscal condition. 4. To adhere to the highest accounting and management policies as set by the Government Finance Officers' Association, the Governmental Accounting Standards Board, and other professional standards for financial reporting and budgeting. Primary Budget Responsibility 1. The City Council has final responsibility for approving the annual Operating Budget and Capital Facilities Plan. 2. The City Manager is responsible for preparing and submitting to the Council a tentative budget for the fiscal year. The City Manager is also responsible for keeping the Council fully advised of the financial condition of the City and its future needs. 3. Department directors, under the direction of the City Manager, are responsible for proposing programs, recommending funding levels, and formulating budget proposals for implementing service programs in accordance with established goals -and directives. 4. The Finance Department is responsible for coordinating the overall .preparation and administration of the City's budget in compliance with applicable State of Washington statutes governing local government budgeting practices. The Finance Department provides revenue budget estimates, assists department staff in identifying budget problems and formulating alternative solutions, and prepares and distributes the final budget document. 5 To facilitate and implement the budget process, the Finance Director will provide the Council with an annual budget calendar in accordance with State law. Operating Budget Policies 1. The operating budget will define the City's annual financial plan as developed by the City Council and Administration in establishing goals and objectives for the ensuing year. Additional staff positions should be recommended only after the need has been fully substantiated. An increase in the number of full-time equivalent position must be approved by the City Council. The City Manager has the authority to approve additions and/or changes to temporary, seasonal, and part-time positions. Nothingin this paragraph is intended to diminish or interfere with the City Manager's right to control the appointment and removal of City employees. 2. The budget will reflect the projection of all revenues and all expenditures and present the level of governmental services and method of allocating costs in the provision of these services to the community. Financial Management Policy — Page 1 H-15 3. Current operating expenditures will be paid from current revenues and cash carried over from the prior year after reserve requirements are met. The City will avoid budgetary and accounting practices which balance the current budget at the expense of future budgets. 4. The City will maintain a level of expenditures which will provide for the public well-being and safety of the residents of the community. 5. The operating budget will provide for appropriate design, construction, maintenance and replacement of the City's capital infrastructure, plant, and equipment. 6. A multi-year vehicle and equipment maintenance and replacement schedule will be developed based on the City's projections of its future replacement and maintenance needs. The projections will be updated and the schedule revised on an annual basis. 7. The budget will provide sufficient levels of maintenance and replacement funding to ensure. that all capital facilities and equipment are properly maintained and that such future costs will be minimized. 8. The following criteria must be met to qualify any portion of the year-end General Fund surplus for one-time operations, nonrecurring ...emergency capital, expenditures, or dedicate_ d to the Capital Facilities Plan: T a. There are surplus balances remaining after all reserve requirements, and current expenditure obligations are met. b. An analysis has occurred assuring that the City has an adequate level of short and long-term resources to support the proposed use of surplus balances. c. The funds are specifically appropriated by the City Council. 9. Year-end surpluses in the Street Fund and -Excise Tax Funds should be designated for use in the Capital Facilities Plan or be used for one-time capital expenditures for street and parks projects. Use of surpluses for these purposes must be approved by the Council. Budgetary Control Policies 1. The budget will be developed and administered in compliance with applicable State of Washington budgetary statutes. 2. The Finance Department wi.l( maintain a system for monitoring the City's budget performance. The system will include provisions for amending the budget during the year in order to address unanticipated needs or emergencies. 3. Appropriations requested after the original budget is adopted will be approved only after consideration of. the availability of current and future revenues. Such appropriations must be approved by City Council. 4. Accounting and reporting practices will be maintained to provide accurate and timely monitoring of the City's budget performance. 5. Monthly budget reports will be issued by the Finance Department to report on actual performance compared to budget estimates. The department also assists in implementing any needed corrective action approved by the City Manager. 6. Current revenues and operating expenditures will be reviewed quarterly by the City Council, and the Finance Director will prepare a mid -year assessment of the City's financial position for presentation to the Council. Financial Management Policy — Page 2 H - 16 • Revenue Policies I. The City will strive to maintain a diversified and stable revenue system to protect against short-term fluctuations in any one revenue source. The revenue mix should combine all available revenue sources to minimize the effect of an economic downturn. • 2. Because revenues, especially those of the General Fund, are sensitive to local and regional economic conditions, revenue estimates will be conservative and will be made by an objective, analytical process. 3. As much as is reasonably possible, City services that provide private benefit should be supported by fees and charges in order to provide maximum flexibility in the use of general revenues to meet the cost of services of broader public benefit. The City will establish all user charges in relation to the cost of providing the services. The cost of providing services tied to user fees will be recalculated annually to identify the impact of inflation and other cost increases and to determine the need for rate adjustments. 4. Fees and user charges for services provided by the City's enterprise funds should recover full costs, including all direct costs, indirect costs, and capital costs in the form of annual depreciation of capital assets. The City's current enterprise funds are the Electric, Electric Conservation, Water, Water Treatment Plant, Wastewater, Solid Waste Transfer Station/Landfill, Solid Waste Collection, Stormwater, and Medic I Funds. In addition to charging user fees, the Medic I Fund receives financial support from the General Fund. 5. Proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes will be accounted for in separate special revenue funds. Budgeted special revenue funds will be included and reviewed in the City's annual budget process. 6. The City will follow an aggressive policy of collecting all monies due, to the extent that the collection efforts are cost effective. Capital improvement Policies 1. It is the City's policy to ensure that adequate resources are allocated to preserve existing. infrastructure and other capital assets before targeting resources toward construction or acquisition of public facilities or major equipment. 2. A long-range Transportation Improvement Plan (TIP) will provide the framework for the City's future investment in transportation related infrastructure. This ensures that infrastructure projects incorporated into the Capital Facilities Plan .(CFP) will be the embodiment of the officially stated direction of the City's Comprehensive Plan and supporting documents. 3. The City will develop a multi-year Capital Facilities Plan (CFP) to identify and coordinate infrastructure, facility, and equipment needs in a way that maximizes the return to the community.. All capital improvements will be made according to the adopted CFP. The Capital Facilities Plan will be formulated using an analysis of long-term, overall resources and will include projected funding sources and ongoing operations and maintenance costs. Future changes in economic or demographic factors identified in the financial forecasting process will be incorporated in the capital budget projections. The plan will be updated annually. 4. The first year of the Capital Facilities Plan will constitute the capital budget for the ensuing budget year. The capital budget and the base operating budget will be reviewed at the same time to assure that the City's capital and operating needs are evaluated in a balanced manner. Financial Management Policy — Page 3 H-17 5. The City may administer a Local Improvement District (LID) program. For capital projects whose financing depends in part or wholly on an LID, interim financing may be issued to support the LID's portion of the project budget. The amount of the interim financing shall be the current estimate of the final assessment roll as determined by the administering department.. 6. The City will determine the most cost effective financing method for all new projects. Whenever possible, the City will use intergovernmental assistance and other outside resources to fund capital projects. Additional funding may come from designated surpluses in the General Fund and certain special revenue funds as outlined in the operating budget policy. Debt Management Policies All borrowing is subject to approval by the City Council. The basic objectives of the City's debt management policy are: a. To achieve the lowest possible cost for borrowing. b. To ensure access to the bond market to adequately provide the capital needed to finance public improvement and other long-term development objectives. c. To maintain strong and sound credit demonstrated by its. commitment to meet all obligations in a timely fashion. d. To maintain a level and structure of outstanding indebtedness that does not lead to excessive debt service requirements, thereby avoiding unnecessary strains on the operating budget. e. To maintain the confidence of lending markets and the taxpayers. f. To maintain debt service coverage of 1.5% or higher. (1.25% is required) A. Short -Term Debt 1. Short-term debt covers a period of three years or less. With careful monitoring and planning of cash inflow and outflow requirements, it is intended that the City will avoid the use of short term indebtedness to the maximum extent possible. 2. The City may use short-term debt to cover temporary cash flow shortages resulting from delay in receipting tax revenues or issuing long-term debt or to finance capital construction. 3. Interfund loans with a repayment period of three years or less, may be used to meet short-term cash flow needs as an alternative to outside debt instruments. Interfund loans will be permitted only if an analysis of the lending fund indicates excess funds are available and that the use of these funds will not adversely impact current operations. B. Long -Term Debt 1. Long-term debt is defined as debt which exceeds three years. The City will confine long-term borrowing to capital improvements that cannot be financed from current revenues. 2. Acceptable uses of bond proceeds will include items which can be capitalized and depreciated. Refunding bond issues designed to restructure current outstanding debt is an acceptable use of bond proceeds provided an analysis is done which determines the net present value (NPV) of savings is favorable for the City. 3. Where possible, the. City will use- special assessment revenue, or other self-supporting bonds, instead of general obligation bonds. 4. The City will not use long-term debt for current operations. 5. The City will maintain communications with bond rating agencies regarding its financial condition. The City will follow a policy of full disclosure on financial reports and bond prospectus including Financial Management Policy — Page 4 H-18 proactive compliance with disclosure to the Electronic Municipal Market Access (EMMA) according to guidelines established by the Municipal Securities Rulemaking Board (MSRB). 6. General Obligation Bond Policy: a. Before general obligation bond propositions are placed before the voters, projects proposed for financing through general obligation debt should be included in the Capital Facilities Program and be accompanied by an analysis of the future operating and maintenance costs associated with the project. b. Bonds will not be issued for a longer maturity schedule than a conservative estimate of the useful life of the asset to be financed. 7. Limited Tax General Obligation (LTGO) Bond Policies: a. As a precondition to the issuance of limited tax general obligation bonds, alternative methods of financing should also be examined. . b. Limited tax general obligation bonds will be issued under certain conditions: • A project in progress which requires monies not available from alternative sources; • Matching fund monies are available which may be lost if not applied for in a timely manner; or • Catastrophic or emergency conditions exist. 8.. Unlimited Tax General Obligation (UTGO) Bonds and Legal Debt Limits: Under RCW 39.36.9217(2), the public may vote to approve UTGO bond issues for general government purposes in an amount not to exceed 2.5% of assessed valuation. Within the 2.5% limit, the Port Angeles City Council may approve LTGO bond issues and/or lease purchases up to 1.5% of the City's total assessed value. (RCW 39.36.929(2} and RCW 35.42.299). In addition, state law provides for an additional 2.5% of iassessed valuation for parks and open space purposes with a vote of the public. Financial Stability Policies 1. Part of financial stability is to maintain adequate reserves and fund balances_ The definition of Fund Balance is the net worth of a fund, measured by total assets minus total liabilities. 2. In the governmental funds, the City recognizes the following hierarchy of fund balance classifications, _ which are based primarily on the extent to which the City is bound by constraints placed on resources: • Nonspendable: Amounts that cannot be spent due to form (such as inventories and pre -paid amounts), and amounts that must be maintained intact legally or contractually (including the corpus or principal of a permanent fund). Also, long-term loan and notes receivables, and property held for resale would be reported Dere unless the proceeds are restricted, committed, or assigned. ■ Restricted: Amounts constrained for a specific purpose by external parties, constitutional provision, or enabling legislation. ■ Committed: Amounts constrained for a specific purpose as authorized by the City Council. Additional action by the Council is required in order to remove or change the constraints placed on the resources. The action to constrain resources must occur prior to year-end; however, the amount can be determined in the subsequent period. Financial Management Policy — Page 5 H-19 Assigned: For all governmental funds other than the general fund, any remaining positive amounts not classified as nonspendable, restricted, or committed. For the general fund, the City Manager has been delegated authority to assign amounts intended to be used for a specific purpose. All assigned fund balance requests from departments must be approved in writing by the City Manager and provided to the Finance Department by year-end in order to be officially considered assigned. Amounts reported as assigned should not result in a deficit in unassigned fund balance. • Unassigned: For the general fund, amounts not classified as nonspendable, restricted, committed, or assigned and are available to use for any purpose. The general fund is the only fund that would report a positive amount in unassigned fund balance. For all other governmental funds, unassigned fund balance is the amount expended in excess of resources that are nonspendable, restricted, committed, or assigned. If this results in a deficit in unassigned fund balance, then assigned fund balance shall be reduced. , . 3. Special Revenue Funds will maintain sufficient fund balances to provide adequate cash flow and to withstand downturns in the economy. These fund balances will be analyzed annually. 4. The General Fund's targeted unassigned fund balance will be a minimum of 10% of expenditures, excluding capital expenditures. This fund balance will be established and maintained to: • Offset unanticipated downturns and necessary revisions in any general municipal purpose fund; • Provide a sufficient cash flow for daily financial needs at all times; and • Establish adequate level of reserves to provide for the timely replacement of equipment. ■ . Sustain City services in the event of a catastrophic event such as a natural/manmade disaster or a major downturn in the economy. If unassigned fund balance falls below, the required minimum level, the City Manager shall notify the Council immediately. The Council must adopt a plan to restore this balance to the target level within i 24 months. :a In addition, the general fund will maintain a committed fund balance to be used as a contingency as specified in PANIC 3.04,040. There are no minimum requirements on the level of contingency fund balance. There are no specific requirements on the level of assigned fund balance -in the general fund, unless future revenue streams are specified by the donor or source of funding. 5. The City will maintain the following reserves for the Electric, Water, Wastewater, S_ olid Waste Collection, Solid Waste Transfer Station/Landfill, and Stormwater Funds: a. An operating reserve will be established and maintained to provide sufficient cash flow to meet daily financial needs as recommended by the City's financial advisor. The reserve requirements will be reviewed every three years. The reserve will be based upon 60 days operating expenses of the Electric, Water, Wastewater, and Solid Waste Collection Funds. The reserve will be based upon 00 days operating expenses of the Solid Waste Transfer Station/Landfill, and Stormwater Funds. Operating expenses exclude ending fund balances, capital purchases, construction costs, debt service payments, and transfers. b. A rate stabilization reserve will be established and maintained -for the Electric Fund to provide a means to mitigate wholesale power purchase cost increases. A rate stabilization reserve will be established and maintained for the Wastewater Fund to provide a means to mitigate retail rate increases based on unforeseen cost increases_ These accounts will be analyzed annually to ensure an adequate amount is placed in reserves. I* Financial Management Policy -- Page 6 Fi _0 c. A post -closure maintenance reserve within the Solid Waste Transfer Station/Landfill fund will be established and maintained to provide sufficient cash flow to meet the anticipated cost of maintenance in accordance with State law. This reserve requirement will be reviewed annually. d. Bond reserves will be created and maintained for the Electric, Water, Wastewater, and Stormwater Funds in accordance with the provisions set forth in the bond covenants. e. A contingencies and replacement reserve for the Electric fund will be established and maintained in accordance with bond covenants. f. A water treatment plant operation and maintenance reserve will be established and maintained to offset its operating costs to the Water Fund. 6. The City will maintain reserve funds to meet requirements for the guarantee of debt service in compliance with bond indenture agreements. 7. The City will maintain the self-insurance funds at a sufficient level to provide health care and worker's compensation benefits and avoid catastrophic loss. 8. The. City will maintain equipment replacement reserves as specified in the City's Equipment Replacement and Vehicle Use Policy. 9. The City will maintain an actuarially funded Firemen's Pension Fund; as determined by actuarial study. 10. The City will maintain adequate reserves in the Information Technology Fund to ensure timely 0 replacement, upgrade, and/or additions to the City's technology infrastructure. Investment Policies 1. The Finance Director will prepare an Investment Policy (separate from the Financial Management Policy) that sets forth the criteria for the operation of the investment portfolio. The primary objective of the Investment Policy is to establish a conservative set of investment criteria to prudently protect the City's portfolio and enable the City to generate a fair rate of return from its investment activities while assuring safety and liquidity to meet its cash flow needs. 2. The Finance Director will periodically review the Investment Policy and submit any revised'policy to City Council for adoption. 3. As a commitment to a quality investment program, the Investment Policy will be developed under the guidelines published by the Association of Public Treasurers of the US and Canada and will be submitted to the association's Investment Policy Certification Program. Financial Planning Policies The City engages in a financial planning process which encompasses important policy considerations and provides guidelines for all aspects of the City's financial management strategy. 1. Transportation Comprehensive Plan (TCP) - The purpose of the TCP is to supplement and expand the goals and policies stated in the Comprehensive Plan for the City of Port Angeles. The TCP addresses the City's transportation standards, existing deficiencies, traffic forecasting, future Financial Management Policy— Page 7 H-21 transportation system needs and funding, including a planning -level cost estimate and a project prioritization scheme for the most likely alternatives to be implemented. 0 2. Transportation Improvement Program (TIP) - The TIP is a six-year specific program of transportation improvements for roadways, transit, and other transportation infrastructure, including non -motorized improvements. The TIP consists of projects drawn from the TSFP and CFP as well as local plans and programs. The projects are directed at improving the overall efficiency and capabilities of the existing transportation system. 3. Capital Facilities Plan (CFP) - The CFP is a comprehensive approach which allows for optimal capital planning by considering all possible capital projects. The multi-year plan focuses on major pieces of equipment and what facilities to construct, their location, timing, projected cost, and funding sources. The plan is directed at improving the infrastructure of municipal services and includes projects valued over $30,000. 4. Financial Forecasting - The five-year forecast provides the contextual framework within which the City Council develops its annual and long term goals and objectives and the management team prepares its annual operating budget. The Finance Department updates the forecast each year to adjust for changes in economic conditions and trends, changes in Council priorities and policies, and other variables that might affect the City's ability to provide needed services and maintain its fiscal integrity in future years. The forecasting process allows Council and staff to make reasonable assumptions about the community to formulate a forward-looking financial plan. Accounting and Reporting Policies 1. The City's accounting and financial reporting systems will be maintained in conformance with current accepted principles and standards of the Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), and the Government Finance Officers Association (GFOA). As a commitment to this policy, the Finance Department will periodically submit its. Comprehensive Annual Financial Report (CAFR) for the GFOA Certificate of Achievement for. Excellence in Financial Reporting. 2. The State Auditor's Office provides a standard account classification system through its Budgeting, Accounting and Reporting System (BARS). The City will maintain its records on a basis consistent with BARS and current BARS manuals will be maintained in the Finance Department. 3. The Finance Department will maintain financial systems to monitor expenditures, revenue, and performance of all municipal programs on an ongoing basis. Regular monthly financial reports will present a summary of financial. activity for the period and the cumulative data for the budget year. : 4. All applicable standard* governmental accounting practices will be used to maintain the City's financial records, including the appropriate uses of accrual and modified accrual methods of accounting, encumbrance accounting, current financial resources and economic resources focus for statement presentation, and the proper classification of funds. 5. The Finance Department will maintain fixed asset and depreciation records for all .capital assets owned by the City. The threshold for capitalization of non -infrastructure assets is $7,500. Under GASB Statement No. 34, infrastructure will be included as capital assets in the financial reports. The City will develop and follow a methodology of maintaining infrastructure records, including appropriate depreciation, under the guidelines of the statement. 6. The State Auditor's Office will annually perform a financial and compliance audit and issue an audit report. Results of the annual audit will be provided to the City Council and public. • Financial Management Policy - Page 8 H - 22 In addition, the City has in place several other related policies and procedures. These include: • Personnel Policies • Travel Policies • Investment Policy • Cash Handling Policy • Petty Cash Policy; and • Purchasing Policy • Financial Management Policy — Page 9 H -23 • • � T jjfJ t ^: NGELES CITY COUNCIL MEMO DATE: NOVEMBER 15, 2011 TO: CITY COUNCIL FRom: KENT MYERS, CITY N' ANAGER Yv0?VNT ZIoivwOV4 sm.) FINANCE DIRECTOR SUBJECT: 2012 PROPERTY TA_x LEVY Summarv: The City of Port Angeles is required by law to levy property taxes before November 30. A presentation and the first reading of the property tax ordinance occurred at the November 1 Council meeting. Recommendation: It is recommended the Council: 1) Close the Public Hearing; 2) Conduct second reading 3) Adopt the attached Property Tax Ordinance. Background / Analysis: In accordance with state lain, the 2012 Preliminary Budget was filed with the City Clerk on November 1, 2011. The public was invited to respond and comment on City revenues and expenditures, as well as any specific information contained in the budget document. The first public hearing was held November 1 and focused on revenue sources including property taxes. The second public hearing is scheduled for tonight and will focus on expenses. During several budget workshops, the Council directed staff to provide a budget without the statutory 1% increase to the regular property tax leery. As such, the attached ordinance includes the amount of the prior year actual levy plus any amounts resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state - assessed property, annexation that have occurred, and refunds made. The City's property tax is levied based on the assessed valuation as determined by the Clallam County Assessor's Office. The City has no influence on how the levy amount will be distributed among individual taxpayers. In addition, the special levies for 2012 will be as follows: • 2001 G.O. Refunding Bond (Senior Ctr/Fire Hall) $120,000 e 2005 G.O. Refunding Bond (Library) 5286,400 K-1 It is important to note that the special levy has been decreased by almost $266 thousand, resulting in an overall decrease in the levy amount. Tonight there will be a presentation by the Finance Director on the City's expenditure proposals and on the proposed property tax levy. Attached is the ordinance authorizing the 2012 property tax levy for adoption at tonight's meeting. In accordance with State law, the deadline for the taxing district to certify the property tax levy is November 30. Attachments: Ordinance levying regular ad valorem property taxes for 2012 Resolution allowing banking of unused levy capacity K-2 • • • • ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, levying ad valorem property taxes for the fiscal year 2012, and directing; the City Clerk to certify said amount to the Board of Clallarn County Commissioners. The City Council of the City of Port Angeles do hereby ordain as follows: Section 1. The City Council hereby determines and fixes the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2012, as follows: Regular Levy Amount $4,090,073, plus an amount resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state -assessed property, any annexations that have occurred and refunds made. Special Levies �J 20016. 0. Refunding; Bond ("Senior CenterlFire Hall) 51.2000 2005 G. O. Refunding Bond (Library) $285,400 Section 2. The City Clerk is hereby directed to certify to the Board of Clallam County Coznrnissioners the amount of ad valorem taxes to be levied far the fiscal year commencing January 1, 2012, as set forth in Section 1 of this Ordinance. Section 3. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5 ) day: after passage and publication of an approved sunimary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2011. A- ie MAYOR K -3 ATTEST: APPROVED AS TO FORM: Janessa Hurd, C1q, Clerk William E. Bloor, City Attorney PUBLISHED: November .2 011 (By Summary) 6,LEG •I U. ORDTNANCE.S&RESOU mo - S',01mrNANITCE S, 2n 11% 2& rid Val. i rem Toxo, Skink. 102',1 8 -,Ari tN-' on enihe- 1, _01 fi) -2- 2MA 0 I'— L-1 • RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing an increase in the regular property tax levy of 0 %, or $0.00, over the highest lawful levy for 2011. WHEREAS, the City Council of the City of Port Angeles has met and considered its budget for the calendar year 2012; and WHEREAS, the City's actual levy amount from the previous year was $4,090,073; and WHEREAS, the population of the City is more than 10,000; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that a regular property tax levy is hereby authorized for the levy to be collected in the 2012 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0.00 which is a percentage increase of 0 % froth the previous year. This increase is exclusive of additional revenue resulting fi=orn new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made. The City further intends that any unused levy capacity available to it under chapter 84.55 RCW as a result of this ordinance is banked for future use in accordance with RCW 84.5 5.092. This furthers the underlying purpose of that statute by removing the adverse consequences to future levy capacities resulting from the decision of the City Council to levy less than the maximum amount for collection 2012. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council I* held on. the - day of November, 2011. -1- K - 5 ATTEST: MAYOR • APPROVED AS TO FORM: Janessa Hurd, City Clerk- William E. Bloor, City Attorney C.'Documents and settings%cbqwllocal settinRi'.Temporan-Inte.me,,File5'Content.Outlook-KB\"CP59-,22 Proper�'T= 0 1107 11 (2)-'qvpd K E 2012 Property Tax Levy Presented by: Yvonne Ziomkowski, Finance Director November 15, 2011 2012 Property Tax Levy • Regular Levy • Special Levy • 2001 GO Bond — Fire Hall • 2005 GO Bond - Library 11/15/2011 1 2012 Property Tax Levy if `\ Regular ! Special Total i Property Levy Levy ' Tax vy $4,090,073 $406,400 � 1\"$4,49L6e,473 Plus new construction Property Tax Levy $4,090,073 Same as 2011 Actual Levy Plus new construction 11/15/2011 2 11/15/2011 Special Levies 2001 Bond - $(Sr. tr. 2005 Bond - $ 286,400 (Library) Total - 1406,400 Includes use of reserves of $46, 600 Changes in Total Property Tax Levy Property Tax Levy 2011 Actual Levy 2012 Proposed Levy Variance 2012 vs. $ $ 2011 Budget Regular Levy 4,090,073 4,090,073 - Special Levy — 391,400 120,000 (271,400) Sr. Ctr. Special Levy - 280,600 286,400 5,800 Library Total Property Tax 4,7621073 $4,496,473 (265,600) Levy Total Decrease in Tax Levv $265,600 less than 2011 C� u :am CITY COUNCIL DATE: NOVEMBER 15, 2011 To: CITY COUNCIL NGELL'.,�k FROM: :KENT 1%11`E RS, CITY MANAGER YvoN-I,-%T ZICimKowsiu, FINANCE DIRECTOR SUBJECT: 2012 BUDGET Summarv: The City of Port Angeles is required by RCW 35A.33.070 to hold a public hearing on the budget. There will be a brief presentation on budgeted expenditures for 2012 and following will be the public hearing which is a continuation from November 1. The preliminary budget has been available for citizen review since November 1. Recommendation: 1.) Conduct the public hearing on 2012 Budget and continue the hearing to December 6, 2011; 2.) Conduct a first reading of the Budget Ordinance. Background/Analysis In accordance with state statutes, the 2012 Preliminary Budget was filed with the City Clerk on November 1, 2011. Prior to that, the full Council reviewed the proposed preliminary budget at budget workshops in September/October, and received an update on 2012 revenue sources at the November 11 2011, Council meeting. As a final review, the public is invited to comment on projected revenues and expenditures, as well as any specific information contained in the budget document. The first public hearing was held November 1 and focused on revenue sources and property taxes. At the second public hearing tonight, staff will present the expense portion of the budget. There will be a workshop and presentation on the 2012 proposed preliminary budget and related expenditures. The proposed preliminary budget is balanced and represents our continued commitment to prudent fiscal management. It is prepared with an emphasis on our major goals. • Maintain high quality public safety services so the City will continue to be recognized as safe and secure K-7 2012 Buciget memo November 15, 2011 Page 2 of 4 • Grow the local economy and create additional employment opportunlities by -expand'mg economic development programs 0 • Make sustainable enhancements so that the City is recognized as a leader in preserving its environmental assets • Create and maintain a sustainable long-range financial plan including adequate reserves With input from City Council and the public, the preliminary budget is still changing and may be different when presented for the final approval on December 6th. Citywide Expenses The preliminary budget for 2012 sets forth a program of revenues and expenses totaling almost $131 million, an increase of 18% of 2011 amended budget. Of this amount, nearly $96 million (73%) is budgeted for general municipal operations, and the remaintlig $35 million (27%) is for capital. Minor increases are budgeted in personnel, mostly related to rising medical costs and a 14% increase in the PERS retirement rate. There is no COLA budgeted in 2012. The most significant increases are $4 million in power purchases due to BPA rate increases, along with $2 million in interfund transfers for governmental capital prqjects. 0 • Where is the money going? .i i is. ..... ........ . ...... C .2011 u eet- 2012,5 a Mende' 2M 'tua OAL Personnel 24,354,956 23,585,536 22,801,094 769,420 3.26 Su pp I ie s/Se rvi ce s 28,563,955 29,333,450 25,655,421 (769,495) -2.62 Power Purchases 24,950,438 23,063,830 23,575,477 1,886,608 8.18 IntergovL 6,805,487 6,617,446 6,716,009 188,041 2.94 Inte rf und Transf e rs 6,288,304 5,094,941 5,276,609 1,193,363 23.42 Debt Service 4,978,935 5,221,556 4,557,035 (242,621) -4.65 Capital 34,839,126 17,840,330 7,696,991 16,998,796 9518 Designated for Reserves - 7,237,282 - N/A Total 4 --j, -­ --- ---08,1* (1)The increase in transfers is mostly due to capital improvements for governmental projects. Minor increases are budgeted in personnel, mostly related to rising medical costs and a 14% increase in the PERS retirement rate. There is no COLA budgeted in 2012. The most significant increases are $4 million in power purchases due to BPA rate increases, along with $2 million in interfund transfers for governmental capital prqjects. 0 • ,20 1 ' 2 Budget memo November 15. 2011 Page 3 of 4 Citywide Expenditures - $130,781, 2201 a�i�9"'vxff�crf�c`s 5Y,` ° yf■ •. ii;AY.Y'��.�.`�.".' �_ 2012 T. oho �:'d„_f-., r q..+. ;n't!' ,-. 2011 F- .'.' - .� r_�'T,.�'1a°-°°.�&f�.Y�•'o�"°�0.�, Al Budget % Debt A” % Service 13,292,516 68.14 12,977,478 §�gy,�.cfi�"R,: Supplies 'A Tra n sfers .�p ¢ �.. Y,r � " �, 3.68 d"F" ase. A>`4':""-'A'r. •.-�Y'...:.a,.r". S'�.;r':. 3.74 a i 2,452,926 Intergovt.' 2,586,295 Services Intergovernmental € 5 q' 0.84 General Fund Expenditures Expenditures in the General Fund are budgeted at 519.5 million in 2412, an increase of S1.5 million over 2411 budgeted levels. The increase is primarily related to the $1.2 million transfer of general fund money for capital projects and inereased support for Street operations ($290K) as well as Medic I (S394K). In addition, the General Fund includes $177K. for capital outlay including fire suppression equipment. public safety radio narrowbanding, and replacement of heat pumps. General Fund Expenditures by Object 2012 2011 Budget % Budget % Personnel 13,292,516 68.14 12,977,478 72,07 Supplies 718,749 3.68 673,965 3.74 Charges for Services 2,452,926 12.57 2,586,295 14.35 Intergovernmental 163,624 0.84 145,000 0,81 Capital Outlay 177,560 0.91 20,000 0.11 County Jail 510,000 2.61 384,000 2.11 Contribution to Pencom 189.674 0.97 189,674 1.05 Transfers to Other Funds 2,001.856 10.26 1,034,922 5.75 Total Expenditures 19,506,838 100.00 18,007,334 100.00 K-9 ?01'? budget memo November 15, ?011 Page 4 of 4 General Fund Expenditures $19,506,839 Jail ,_ ncom - rs ..ital 3% 1rr . xs: A Interg', f a 1 ;.. 'i • .it r xtP«.i�., rChgs ,`, o Supplies r a'''"�" .I� rrc.i 3"xrt.,f iizzl� t t Ganges to Preliminary Budget From the time the Preliminary Budget was first presented to Council, a number of changes have been suggested for inclusion in the Final Budget. These changes are still being compiled and will be presented to Council at the following meeting. Attached is the 2011. budget ordinance presented for a first reading tonight and scheduled for adoption on December 6, 2011. Attachments: 2012 Budaet Ordinance MI] r, • ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending the 2011 budget and adopting the 2012 budget for the fiscal year ending December 31, 2012. WHEREAS, the City Manager of the City of Port Angeles completed and placed on file with the City Cleric an estimate of the amount of the moneys required to meet the public expenses, reserve funds, and expenses of government of the City for the fiscal year ending December 31, 2011, as amended, and a proposed budget for the fiscal year ending December 31, 2012, as attached hereto as Exhibit "A" and Exhibit `T"; and WHEREAS, a notice was published that the City Council would meet and hold public hearings at the hour of 7:00 p.m., in the Council Chambers of Port Angeles City Hall, on Tuesday, November 1" , 2011, Tuesday, November 15' , 2011, and Tuesday, December 6`' , 2011, for the purpose of making and adopting a budget for fiscal year 2012 and giving taxpayers within'the limits of the City of Port Angeles an opportunity to be heard upon said budget; and WHEREAS, the City Council did meet at said times and place and did then consider the matter of said proposed budget, NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The 2011 budget for revenues and expenses in the Electric fund, Port Angeles Housing Rehabilitation fund and the Conservation fiend, and the aggregate totals for all funds combined, as set forth in Ordinance 3417, are hereby amended as shown in Exhibit 44A Section 2. The budget for the City of Port Angeles, Washington, for the year 2012 is hereby adopted at the fund level in its form and content as set forth in the document entitled -1- K- 11 • "City of Port Angeles, Washington 2012 Budget," a copy of which is on file in the Office of the City Clerk, and which is incorporated herein by this reference. Section 3. Estimated resources for each separate fund of the City of Port Angeles, and aggregate expenditures for all such funds for the year 2012 are set forth in summary form in Exhibit B that is attached hereto, and are hereby appropriated for expenditure at the fund level during the year 2012. Section 4. The City Clerk is hereby directed to keep on file the budget referred to in Section 2 above and to transmit a complete copy of the final budget to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 5. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 6. This Ordinance exercises authority iganted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of said Council on the day of , 2011. MAYOR ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: 2011 c:)LEG,%L,a ORUi\ANCESKRESOLI)T1ONSiORDINANCES-201 I :?F - 2012 Budget By Summary Ordinance,%vpd -2- 0 K-12 CITY OF PORT ANGELES, WASHINGTON 2011 AMENDED BUDGET EXHIBIT A 2011 2011 2011 2011 Beginning Amended Amended Ending Fund Balance Revenue Expenditures Balance General Fund Special Revenue Funds Lodging Excise Tax Street Real Estate Excise Tax 41 Real Estate Excise Tex 42 PenCom Port Angeles Housing Rehab, Electric Utility Rural Econ. Dev. Rev. Fund Economic Development Cultural Resources Drug Task Force Firearms Range Senior Center Maintenance Total Special Revenue Funds Debt Service Funds 2001 Refunding G.O. Bond - Sr. CentedFire Hall 2005 Refunding G.Q. Bond - Library 2005 LTGO Bond - WUGA 2006 LTGO Bond - Property Acquisition Total Debt Service Funds Permanent Funds Cemetery Endowment Esther Webster Trust Total Permanent Funds Enterprise Funds Electric ' Electric Conservation Water' Water Treatment Plant Wastewater ' Solid Waste Collection Solid Waste Transfer Station1andfill Stormwater ' Medic I Total Enterprise Funds Internal Service Funds Equipment Services Information Technology Self -Insurance Total Internal Service Funds Fiduciary Firemen's Pension Total Fiduciary Funds Governmental Capital Improvement Funds Capital Improvement Property Management Park Improvement Total Governmental Capital Improvement Funds 5,558,235 18,575,853 18,685,380 5,448,708 93,789 460,891 502,056 52,624 573,077 1,699,383 2,049,656 222,804 177,371 123,158 186;667 113,862 202,253 123,685 213,470 112,468 707,214 2,451,505 2,562,044 596,675 375,454 944,328 1.064,269 255,513 287,488 54,976 2001000 142,464 5,692,863 215,508 1;337,219 4,571,152 251,032 143,720 159,192 235,560 12,746 1,203 5,000 8,949 40,656 10,125 3,500 47,281 61,249 1,044 60,000 2,293 8,475,192 6,229,526 8,343,073 6,361,645 47,855 392,988 391,704 49,139 5,154 281,186 280,904 5,436 7 252,955 249,569 3,393 730,487 72,269 86,890 715,866 783,503 999,398 1,009,067 773,834 373,462 5,578 - 379,040 741.902 109,422 178,205 673,119 1,115,365 115,000 178,205 1,052,160 12,042,199 34,691,157 37,169,670 9,563,686 463,643 2,633,119 2,106,885 989,877 6,556,075 5,498,383 6.783,231 5,271,227 7,887,581 134,215 165,039 7,856,757 13.441,743 9,827,221 10,0991243 13,169,721 3,181,219 3,263,033 3,511,223 2,933,029 51142,708 5,220,640 5.397,664 4,965,684 998,466 2,384,308 27586,480 796,294 56,907 1,502,590 1,514,777 44,720 49,770,543 65,154,666 69,334,212 45,590,996 5,145,596 1,137,923 1.615,070 4,668,449 1,098,589 1,232,922 1,562,017 769,494 1.405,964 51041,975 5,151,975 1.295,964 7,650,149 7,412,820 8,329,062 6,733,907 732,796 28,391 144;776 616,411 732,796 28,391 144,776 616,411 1,618,738 3,779,922 4,688,674 709,986 78,121 2,116 44,650 35,587 155,857 35,161 - 191,018 1,852,717 3,817,199 4,733,324 936,592 SUB -TOTAL ALL FUNDS 75,938,501 102,332,853 110,757,099 67,514,253 Reserves Used - for Capital Projects 8,424,246 TOTAL ALL FUNDS 75,938,501 110,757,099 110,757,099 67,514,253 ' Change in expenses for utilties are mostly related to capital project expenses moving to the following year. • K-13 CITY OF PORT ANGELES, WASHINGTON 2012 BUDGET REVENUE & EXPENDITURES Lodging Excise Tax 52.624 470,150 EXHIBIT B 170,814 Street 222,804 2012 2012 2012 2012 Beginning Preliminary Preliminary Ending Fund Balance Revenues Expenditures Balance General Fund 5,448,708 18,305,839 19,506,839 4,247,708 Special Revenue Funds Lodging Excise Tax 52.624 470,150 351,960 170,814 Street 222,804 1,780,197 11800,197 2021804 Real Estate Excise Tax 91 113,862 122,191 185,795 50,258 Real Estate Excise Tax fr2 112,468 122,556 212,665 22,359 PenCom 596,675 2,414,027 2:634,080 376,622 Port Angeles Housing Rehab. 255,513 76,223 329,300 2,436 Electric Utility Rural Econ. Dev. Rev. Fund 142,464 31407 50,000 95,871 Economic Development 4.571,152 325,581 2,837,033 2,059,700 Cultural Resources 235.560 59,183 156,484 138,259 Drug Task Force 8,949 5,175 7,500 6,624 Firearms Range 47,281 9,877 3,500 53,658 Senior Center Maintenance 2,293 713 - 3,006 Total Special Revenue Funds 6,361,645 5,389,280 8,568,514 3,182,411 Debt Service Funds 2001 Refunding G.O. Bond - Sr. Center/Fire Hall 49,139 167,898 166,904 50,133 2005 Refunding G.O. Bond - Library 51436 286,929 286,704 5,661 2005 LTGO Bond - WUGA 3,393 251,534 249;170 5,757 2006 LTGO Bond - Property Acquisition 715,866 68,360 86.891 697,335 Total Debt Service Funds 773,834 774,721 789,669 758,886 Permanent Funds Cemetery Endowment 379,040 3,262 - 382,302 Esther Webster Trust 673,119 184.355 178,532 678,942 Total Permanent Funds 1,052,160 187,617 178,532 1,051,245 Enterprise Funds Electric 9.563,686 38,908,692 41,546,722 6,925,656 Electric Conservation 989,877 1,613,339 1,429,628 1,173,588 Water 5.271,227 5,758,320 8,984,829 2,044,718 Water Treatment Plant 7,856,757 91,687 258,529 71689,915 wastewater 13,169,721 19,819,218 23,385,571 9,603,368 Solid Waste Collection 2.933,029 3,243,601 3,558,906 2:617,724 Solid Waste Transfer StationiLandfili 4,965.684 5,365,737 5,446,222 4:885,199 Stormwater 796,294 781,827 1,244,298 333,823 Medic 1 44,720 1,499,520 1.499,520 44,720 Total Enterprise Funds 45,590,996 77,081,941 87,354,225 35,318,712 Internal Service Funds Equipment Services 4.668,449 1,324,752 1,842,665 4,150,536 Information Technology 769,494 1,194,184 1,249,482 714,196 Self -Insurance 1.295,964 5,411,800 5,411,800 1,295,964 Total Internal Service Funds 6,733,907 7,930,736 8,503,947 6,160,696 Fiduciary Firemen's Pension 616,411 25,799 151,568 490,642 Total Fiduciary Funds 616,411 25,799 151,568 490,642 Governmental Capital improvement Funds CepitalImprovement 709,986 5,582,257 5,668,257 623,986 Property Management 35,587 798 34,650 1,735 Park Improvement 191,018 19.320 25,000 185,338 Total Governmental Capital Improve. Funds 936,592 5,602,375 5,727,907 811,060 SUB -TOTAL ALL FUNDS 67,514,253 115,298,308 130,781,201 52,031,360 Reserves - Used 15,482,893 TOTAL ALL FUNDS 67,514,253 130,781,201 130,781,201 52,031,360 K- 14 • • 2012 Preliminary Budget — Expenditures ri November 15, 2011 L_' Today's Agenda ► What's New in 2012? ► Budgeting for Priorities 2012 Budget Overview 2012 Expenditures by Fund General Fund Summary Special Re:ventrc Funds Debt Service Funds Capital Projects Funds Enterprise Funds Intern.-il Service Funds Other Funds Changes to Preliminary Budget Next Steps C Kent Myers, City Manager . Yvonne Ziomkowski, Finance Director A- 2012 Preliminary Budget — Expenditures ri November 15, 2011 L_' Today's Agenda ► What's New in 2012? ► Budgeting for Priorities 2012 Budget Overview 2012 Expenditures by Fund General Fund Summary Special Re:ventrc Funds Debt Service Funds Capital Projects Funds Enterprise Funds Intern.-il Service Funds Other Funds Changes to Preliminary Budget Next Steps C Kent Myers, City Manager . Yvonne Ziomkowski, Finance Director What's New in 2012? What Services are Maintained in the Budget? Current levels are maintained for most services in: Public Safety Corn rnunity and Economic Development Utilities Parks & Recreation Other ServicesOAXA��^ w, .7 �� Changes included in the 2012 Preliminary Budget Medical Insurance AWC - I I% increase, with 2% discount Teamsters — 7.3% increase Dental Insurance AWC — 7.6% decrease Teamsters - 5% decrease PERS Retirement Rates 14% increase (from 7.01 % to 8.0076) Court Costs 13% increase from $145K to $164K Strategic Goals � I Goals help you channel Wr your energy , r Budgeting for Priorities — Council Goals_ Financially Responsible Government Continue to promote strong reserves in General Fund & Utilities Use of overtime reserves for overtime expenses Public Safety Promoting safe neighborhoods through community -oriented policing Improvements to wireless system, security cameras and police station Economic Development Continued support for EDC and PADA $3 million is budgeted for capital projects which will positively impact future development efforts Plan for a Sustainable Community Continued support of (VICE neighborhood infrastructure improvements Budgeting for Priorities — Council Goals (cont'd) . ► Our Unique Community Working with surrounding jurisdictions on projects such as renewable energy/tourism and Industrial Campus improvements Excellenicc in Government Continuing education & training classes are encouraged Volunteer involvement programs Pretirnnary 2012 Budget Overview 1 Budget Overview Budget Overview Includes: Budget Process & Calendar Financial Management Policy Accounting Structure Financial Trends Financial Stirnmary 7relirt�iri -y Budget Page 2i E R, ,�,1 ROAD AVE VICTORIA B. C. ■AIERFRON! VISITOR LENTEN hMARINF LIFF' CTR. About the Budget Process Budget provides 4 functions: Policy Document Operations Guide Financial Plan Communications Device iC�.A-- flBudcget process beggi�ns}nFeb. an•d I-asts '� thro,ugh Dece.m:b�e�r�eacsh year. Budget Process STEP 1 — Determining Policies & Goals During budget meetings and Council retreats Responses from citizen survey STEP 2 --- Reporting & Monitoring Monthly reports to Council Mid -year budget report STEP 3 — Staff Planning & Preparation Based on estimated reverlutis provided by Financx and discussions with City Kim? r STEP 4 — Preliminary Budget presented Based on input from Counr,il %GQ. t 11/15/2011 Supplemental Requests Included in Preliminary Budget. ----------------------- --- ------- -------------- Security Cameras $103,000 IT Server Room $ 80,000 Fire Suppression Equip/Training $ 28,076 Phone Upgrade —WWTP $ 24,000 Heat Pump Replacement $ 20,000 Police Space Remodel $300,000 Server Upgrade —W TP $ 16,500 Voice Radio Narrowbanding $ I 11,000 !Fire Hose Replacement $ 14,090 Training Workstation—W' TP $ 6,550 Hydraulic Model: Update —WWTPnoo'po TOTAL $803,216 Approach to Balancing the glBuld' - t e -7 Ciltizen Priorities 7. Labor Negotiations IN W. , Po:t tential 'R '0 ,'.De- p'a'r-,-t-ment New '.'Reductions: Revenue 11/15/2011 Where is the money going? {�1The increase in transfers is mostly due to capital improvements for governmental projects. 11/15/2111 10 FEW _ Y:� _..�p`��j��.�sj''F•}�pe�5 �..-.-_ :jµ�,�'�� i- e�../�.. nWjY�: fJiVE(L: tat IA� Personnel 24,354,956 23,585,536 22,801,094 769,420 3.26 Supplies/Services 28,563,955 29,333,450 25,655,421 (769,495) -2.62 Power Purchases 24,950,438 23,063,830 23,575,477 1,886,603 8.18 {ntergovt. 6,805,487 6,617,446 6,716,009 188,041 2.84 Interfund Transfers 1 6,288,304 5,094,951 5,276,609 1,193,353 23.42 Debt Service 4,976,935 5,221,556 4,557,035 (242,621) -4.65 Capital 34,839,126 17,840,330 7,696,991 16,998,796 95.28 Designated for Reserves - - 7,237,282. - N/A {�1The increase in transfers is mostly due to capital improvements for governmental projects. 11/15/2111 10 11115/2®11 11 Personnel Summary Analysis (in Full Time Eq,uivalents - FTE) X13 V;4 BY Department -All Employees 2009 20 0 _ —�u�g�f -- kc�t�l sud, ct 2011 $ud„get City Manager 5,80 5.80 5.80 5.80 Community &'Economic Development 8,00 8,00 8.00 8.00 8,40 Finance 25.70 25.45 25.45 25.45 x,42 Fire 24.00 24.00 24.00 24.00 2d,QQ Legal 6.10 6.10 6,10 6.10 Parks & Recreation DhAsion 39.65 30.40 30.40 30.40 66-46 Police 61.00 61.00 6100 61,00 ii06 1.00 Public Works & Utilities 95.10 95.85 9585 95.85 Total Personnel 265.35 L 256,60 256.60 258.fi0 ' `” �T:,$G 1.00 - 1 New Police These are the authorized positions for 2012, Officer City will delay filling vacant positions to position allow for evaluation of positions and to save by fugrain in personnel fasts. 11115/2®11 11 Personnel by Function-- -------- --- 1--.- ------------------------------------ ------------- ---------- Community, & Economia Development Admin. & Legal Street Engineering 396 Services. Finance Services Maintenance 4% 79'6 Equipment Services Computers �- y 296 Support - - T - 2% f Public Safety a T Utilities 339E 21M Parks & Recreation 32% ersonnel Summary — Historical Personnel Summary . 1998-2012' 270 S SO 26 v - 250 24[1' 13-00 CL w 236_ _ 12 x 12XO C) 220 606 210 200 l0. i0 4 ,yy ,y+ a Vic► ,n f= it of R1`'s� ; ; Enrliloyces per 1,103 Populatlora �, 11/15/2011 13 Unreserved Fund Balance - $3.3M .6,000 G .5,000,00 4.000.000 3,000,000 ✓ f ZU00,000 1.000.00 fi> P� ti� •,�.,sem Preliminary Budget !Page 91 General Fund Expenditures by abject i 2032 2011 Var%ance Budget Amended Personnel 13,292,516 12,860,298 432,218 ^3.36 Supplies 718,749 675,068 43,681 6.47 Capital 177,500 20,000 157,500 787.50 Charges for Services 2,452,926 2,473,483 (20,557) -0.83 Court 163,624 145,000 18,624 12.84 Jail 510,000 550,000 (40,000) -7.27 Contribution to Pencom 189,674 189,674 - 0.00 Transfers 2,001,850 1,771,857 229,993 12.98 TOTAL 7� � - 7R "r. --- Q111 nra -n nes increased personnel includes one new police officer position funded by grants. • Increased capital includes Fire suppression trainingfequipment, radio narrowbanding and heat pump • The increase in transfers is mostly related to increased funding of capital projects, $1.2M and increased support to Street and Medic I (more information on pages 92 & 93 of preliminary budget) 11'1512©11 15 Ex enditures by Function +General Fund - $ 9,506,839 Capital Outlay. 1% Culture and Transfers' Recreation .�f 4% K.. �Ud m,miE Public Safety 42% 11/15/2011 17 11/15/2011 11/15/2011 im 11/15/2011 20 Debt Service Funds Special (voted" Levies $453,608 Senior Center/Fire iir-1'all' $1661,904 Matures 2012 Library $2861,704 Matures 2015 Cou ncilmanic Levies $336,061 Reserves at end of 201 UGA $2491,170 Property Acquisition $ 86,891 Preliminary Budget Page 187 k Governmental Capital !Projects ---- Capital' Improvement — $5,727,907 Parks $25,000 Cuff -Leash Dog Park Infrastructure $240,000 Aerial mapping Entryway monument. NICE Program Waterfront $3,0114000 Waterfront Development Street $1,704,195 Alley Paving Ediz Hook erosion & boat dock repairs. First/Front/Race Street nodes Race Street bike lanes Lauridsen Bridge design Marine give Bridge Transportation Plan Turmwaterr retaining wall. Governmental Capital Projects (cant.) Property Management — $34,650 IReserves - - - d of 2012 ! Taxes and' professional fees Park Improvement — $25,000 Dog Park at Lincoln Park. Expenses b r tIlIty — $87,1354t225 Enterprise Fetid Expenses by Utility Svv COT++ Enterprise Funds Summary Expense by object 11/15/2011 24 Variance j 2012 Budget it}11Amended $ % Personnel 6,892,557 6,674,878 217,579 3.26 Supplies 1,424,414 1,412,790 11,624 0.82 Power Purchases 24,950,438 23,063,830 1,886,608 8.18 Charges for Services 15,494,075 15,895,604 (401,529) -2.53 Taxes (Intergovernmenta1) 5,923,863 5,720,110 203,753 3.56 Contributions to otherfunds 1,440,478 1,341,925 98,553 7.34 Debt Service 4,060,234 4,081,877 (21,643) -0.53 Capital 27,168,166 11,143,198 16,074, 968 143.81 Total i 87,4,5 69,34,212 --- 18,OZt�,13 - T5.99 11/15/2011 24 Electric CIS' — $6,064,916 Advanced Metering Infrastructure $2,125,880 Wireless Mobile Network 2,769,036 Airport 'Park Development 400,000 Substation upgrade Washington to 1 240,000 Underground Cable Repair & Feeder 160,000 Eclipse Industrial Park 150,000 OMC Redundant Power Phase 1 110,000 Redundant Fiber 0pt1 110,000 Electric Conservation — $1,429,628 Delsignated as Personnel Reserves Admin. Chgsf Supplies. 19 Preii�ina '' dd 7 page 235 �.-`.._ D liminarp Oudget . Water CII — $3,379,1000 Concrete Cylinder Pipe Replace ment $1,430,000 Advanced Metering Infrastructure 613,000 McDougal Pump Replacement A00.000 Transfer Morse Creek 'Li nes to PUD 400,000 E Street Reservoir Painting 170,000 Biannual Replacements 306,000 Liberty Street Watermain 60,000 41 Water $8,984,829 -------------- ------ ------- .00 IYW�, - A, 7/ pw d p Debt Service Transfers 9% 2% Taxes 9% a S tr U -101w 13% Suppliesand Chgs for Services 29,% Water CII — $3,379,1000 Concrete Cylinder Pipe Replace ment $1,430,000 Advanced Metering Infrastructure 613,000 McDougal Pump Replacement A00.000 Transfer Morse Creek 'Li nes to PUD 400,000 E Street Reservoir Painting 170,000 Biannual Replacements 306,000 Liberty Street Watermain 60,000 41 Water Treatment Plant — $2589529 ---------------------- ----------------------------- ------ ---------- I ------------------- ---------- - ------------------- Transfer to Water Fund for operations a I � 11�� ,. At 9 Wastewater $23,385,571 Expenses by Object Debt Service 7 T-Ixes'T :��rsFer-s ��,r� r;. p, l!.((}��_. AI [I�lfSII{ice rr'1 El V.. �• �t s Wastewater CIP - $ 17------------- ----------,266,680 -------- ------------ ------------------------------ Combined Sewer Overflow (CSO') $15,000,000 Advanced Metering Infrastructure 613,000 Sewer Trestle at Francis & 8th 400,000 Plant Headworks 350,000 Sanitary Sewer Phase 1 255,000 8 Other Projects totaling 648,600 Prelflltlf7�ry Rudget Page 25 _ w...;�. ■ 4 Solid Waste Collection- $3,558,90:6 Expenses by Object 7r'�tr�5f�r'�1 Supplies C7pita! OU11.1y. 3 Taxes V u Personnel' Ir 3% i" 11/15/2011 29 Stormwater CIP •--$285,000 ---------- ---- I-- --------- - --------------------------- - ---------------------------------------------------- Anual Stormwater Rehabilitation $18�0,000 Stormwater at 'Lau rel & US 10 1 75,000 Annual Water Quality 310,000 a --A A KKv Q //71 Proe TI "mi nlal rh-0, '�3 Budget Page 269 qk Medic I $ 1499,520 PeriCom Expenses by Object Contributions 4% Supplies 3% 1-mrges for, Services DID Tt 11/15/2011 31 Equipment Services — $ 1,842,665------------ ----------------- -- ----------------------------- Expenditures by Object Charges for Supplies Services: 2% 10% r' Personnel 26` 'VA,�Cl'bl Equipment Services, —Vehide Replacement 1. I'M City Manager Street Sedan - $22K Street Sweeper - $225K Police Inlcrrrna6onTech noIogies Reftirb slr 7 p:rtrof cars - $26K Vrr - $ICK Nev+r C ra.serecl tr ilcr - $4K EgtripmenE ServIces FLI ii cl I=ure Exc.ra for - $115 K New Primper track for l`r arbor - Carse O;rckfroe 10 yard drrF'np $ 257K (tr.rrrsfers) - $4710 Truck = $22K Fuel S`ystcrn Upgrade = $ 15K. P; rks Asir Compi-cssor a $8K Utilky Belt makes µ $17K Mobile lighting ysystern: - $8K 3 Deck mowers P $69K Electric Utility Zcr0 tLIrrr mower- - $28K Btrcket track - $ I SOK Cemetery Truck - $37K. $.rckhoe — $15K cre tali truck - $701 . C� Information Technology $1,249,482 Expenditures by Object Supplies 4% IT Capital Projects - $332K Electronic records management upgrade - $140K HVAC ducting to server room - $80K Other smaller projects - $112K Preliminary budget Page 296 a Vow Self -Insurance — $5,411,800 8 Self Insurance Growth in Expenditures Self Insurance Costs kn 6 C .° 5.5 E 5 4.5 4 3.5 3 2.5 2 I.5 Preliminary Budget Page 302 -rl�r ,lam 7 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Expenses by Program Wellness Workers LongTerm 0.3%_ Compensation Time Loss 5.2% 1.9% Disability&Life Insurances �:.�;..-, i � Liability Insurance 2.8% Medical, Dental, Vision 8 Self Insurance Growth in Expenditures Self Insurance Costs kn 6 C .° 5.5 E 5 4.5 4 3.5 3 2.5 2 I.5 Preliminary Budget Page 302 -rl�r ,lam 7 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Other Funds -- -- ------------------------------ .-- --------------- -- - - -- -- Fiduciary Fund $151,568 Reserves at end of 2012 $491 K Firernens Pension 11 rlL % ► Permanent Funds $178,532 Fine Arts Center Cemetery Endowment �-r�-,111 t Increases ---------- ------------to Future Years... Services r ----------------------------------------- ­ ------------------ Street infrastructure and maintenance Funding source? PenCom — (using reserves to keep rates to agencies low) Medic l costs — support from GF continues to increase Increasing jail' and court costs Grants are being pursued to fund police positions and Fire equipment and training Budget Enhancements — Long Terra Approach 2012 Budget All Council involved in process. GEr7-en S"trrvey used to gather input ora priorities Completed' foundatior"r for Budgeting for Priorities l acreased focus on perforin -ante measures and link to spending 2013 Budget Complete Implerr enation of Budgeting for Priorities process Rcvievv perfornwince [TIC.ISUI es blew citizen surluey 11/15/2011 37 Changes to General Fund — ($13,83 l Reduce property tax for new construction (As of Nov. 8th) - ($11,235) Reduce revenue due to final cast allocation—. ($23, l 11) Eliminate transfer to Electric Utility for takes — ($51,000) Transfer to Electric 'u'til'ity for Nippon Base charges — $36,000 Changes to retirements ($15,367) Police technology - $20,079 Decrease in ITcost allocation — ($6,727) Decrease in Medic 11 transfer ($4,000) Other Issues in General Fund Fine Arts Center... increase in contribution? Liquor Profit Beard County & State Budget cuts. Contingency for Linfvreseen circumstances Changes to Electric Utility $32,471 C" 'mrg"'30 �.c L"Ievanuw Eliminate support from General Fund for return of utility taxes — ($51,000) Add support from General Fund to cover Nippon base rate charges - $36,000 on, All Other Changes Decrease REET revenue $20K in 2011 and 2012 (total of $40K) Reduce revenue in IT due to cost allocation ($81,127) Medic I support from GF —($4,000) I f�0 �—'- �zrQn 2�aZ, Reduce 2011 Electric Bond refinancing — ($12,300) Reduce internal cost allocation — ($35,171) PA Rehab. CDBG funds — ($30K) Reduce PenCom capital — ($50K) Reduce cost allocation: Utilities (excluding Electric) —($59,911) Archaeologist -- ($376) Equipment Services — ($2,572) 11/15/2011 m Looking Forward --------- - --- ----------------- - ----- --------------- ----- Tonight Continue Public Hearing from November I Adopt Property Tax Ordinance & Resolution Continue Public Hearing on Budget to December 6 December 6 Consider Adoption of 2012 Budget IQUESTIONS? Changes to Preliminary Budget 11/14/2011: General Fund Changes (negative)/positive: 1. Reduce revenue in property tax due to lower new construction (11,235) 2. Reduce revenue due to final cost allocation (23,111) 3. Eliminate transfer to electric utility (residential) 51,000 4. Add transfer to Electric Utility for Nippon base rate (36,000) 5. Changes to retirement/personnel 15,367 6. Additional cost for police technology (20,079) 7. Decrease in IT cost allocation 6,227 8. Decrease transfer to Medic 1 4,000 Net impact on GF Budget (13,831) Other Considerations in GF: Fine Arts Center - increase support & contribution ??? Liquor Profit Board County & State Budget cuts Contingency for unforeseen circumstances Electric Utility Changes (negative)/positive: 1. Eliminate support from GF (51,000) 2. Add GF support for Nippon base charges 36,000 3. Reduce debt payment due to refinancing 12,300 4. Reduce cost allocation 351?171 Net impact on Electric Utility Budget 32,471 Changes in Other Funds (negative)/positive: 1. Decrease cost due to cost allocation: * Conservation 678 * Water 20,766 * Wastewater 16,241 * Transfer Station 81168 * SW Collection 61868 * Stormwater 2,497 * Medic 1 4,693 * Archaeologist 376 * Equipment Services 2,572 2. Reduce PenCom expenses for capital 50,000 3. Decrease REET revenue (20,000) 4. Reduce CDBG exp. 30,000 5. Reduce revenue in IT due to cost allocation (81,127) Total Changes in other funds 41,732 Use of reserves for 2001 GO Bond (final payment) 461600 • tORT G,�-,,,ELES CITY •A N� E , W A S H I N G T O N, U. S. A. • is CITY COUNCIL MEMO DATE: November 15, 2011 TO: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: MUNICIPAL CODE AMENDMENTS = MCA 11-01 PROPOSED AMENDMENTS TO CHAPTERS 5, 149 169 179 AND 18 PAMC Summary: Continued consideration of minor amendments to Titles 5 (Business Licenses), 14 (Parking), 16 (Subdivision), 17 (Zoning), and 18 (Growth Management) of the Port Angeles municipal Code. Recommendation: Council should close the public hearing and take action on the attached ordinance. Background / Analysis: On October 26, 2011, the City Council opened a public hearing in consideration of minor amendments to the Port Angeles Municipal Code (PAMC) that would result in clarifications or corrections to regulations found in Titles 5, 14, 16, 17, and 18 of the PAMC. The Planning Commission conducted a public hearing regarding the proposed amendments on October 12, and forwarded a recommendation of approval to the City Council on this matter for Council's November 1 meeting. As described in the staff report presented at the November 1, 2011, City Council meeting and attached to this memorandum, the majority of the amendments are proposed to help clarify existing regulations or correct errors with the exception of two amendments proposed in Chapters 14 and 17 to add a parking requirement (Chapter 14.40) and adjust regulations relative to fence height (Section 17.94.140) that have long been requested by citizens. These two amendments propose an update consistent with contemporary regulations. A majority of the amendments did not draw too much discussion with the exception of the two aforementioned amendments. Councilmember Mania asked for clarification as to adding the terminology "surface mining" to the Industrial Heavy zone to accommodate uses that were annexed into the City in 2005. The concern was that "mining" is not an appropriate use within the K- 15 City Council Memo Municipal Code Amendments MCA 11-01 Page 2 the City limits. The terminology "surface mining" is used broadly in the field of construction and is not intended to connote strip mining, tunneling, or other like land disturbance. The proposed • wording is consistent with the State of Washington permitting process that issues licenses a wide variety of heavy industrial uses. In response to the particular issue as to whether "mining" would then be permitted in the City's shoreline or environmentally sensitive areas, other established development regulations (Shoreline Master Program and Environmentally Sensitive Areas Ordinances) would preclude such uses in those areas. However, if Council would prefer other terminology that would allow the annexed industrial uses to continue, perhaps "asphalt plants" and "construction materials disposal sites" would be more palatable. The intent is to identify established uses that were knowingly annexed and allow them to function as conforming uses. A statement was made by Councilmember Collins that if parking regulations were amended to identify the contemporary addition of contract professionals to doctor/dentist office activities, existing offices should not be subject to compliance with those regulations. As is always the case, those activities that become nonconforming in an amendment procedure are not challenged, but new uses.are expected to observe current development regulations. Parking requirements are, determined when a use is anticipated based on the impact of the activity to surrounding businesses and the public for the type of use. If such a use then changes by the addition of personnel who largely have their own clientele, it's akin to adding another business to a site and causes a need to re evaluate operational impacts. This is not currently being done. Additional spaces can usually be provided through various options the City's parking standards already provide. However, a business owner needs to be responsible for parking impacts and in some cases, there may not be an opportunity to add staff where an impact is created that cannot be addressed. It is unreasonable to not require businesses to responsibly address operational impacts that result in impacts to neighboring uses. Finally, varying the long standing requirement that fences may not exceed a height of six (6') feet on a property line was discussed. As noted in discussion, this request is driven due to the number of requests that staff fields on a weekly basis when residents are very disappointed that they are restricted to a height of 6' mainly in the rear and sides of their property boundaries. A welcoming streetscape throughout neighborhoods is desired. Nearly every municipality researched by staff allowed an increase in the height of fences in rear yards to provide privacy and security, but do not permit that same height along the street or within front yard areas. Under the current provision, a 6' solid fence could be constructed around each and every lot on a City block resulting in a compound like feel which does not provide a welcoming streetscape. During the public hearing, a member of the public testified that she worried her dog could jump a fence less than 6' in height. Existing fences would be permitted to remain. The proposed standard would allow a 4' solid fence with an additional partially open top that could rise to the current 6' standard. The change would be a more welcoming streetscape. Adjacent neighbors could see through the top portion of the fence area to the street thereby not feeling boxed in, which is a common report. Many options exist for people who wish to reach the 6' height: a partially obscured top portion could be constructed of ornamental iron, metal work, wood slats, chain link, such that even a large dog would be deterred. The maximum fence height is not intended to only be for dogs, but to define a living space in a manner that encourages a neighborly environment 0 K- 16 City Council Memo Municipal Code Amendments MCA I 1 -0 1 Page 3 • complete with a friendly streetscape. Staff continues to support the increase in rear height to 8' with adjustment to the front yard area as proposed in the attached ordinance. Staff will be available for questions if Council desires. The previous staff report is attached to this memorandum as well as a draft ordinance for your continued consideration. Attachments: Ordinance October 26, 2011 staff report • • K-17 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Chapters 5.32, 14.40, 16.04, 16.08, 16.12, 17.08, 17.24, 17.34, 17.94, and 18.04 of the Port Angeles Municipal Code relating to updating and clarifying sections of the Code. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 2050, as amended, and Chapter 5.32 of the PortAngeles Municipal Code relating to Business Licenses -Fireworks are hereby amended by amending 5.32.090 to read as follows: 5.32.090 Temporary Stand -Location -Construction. The sale of fireworks as authorized in this Chapter shall be from temporary fireworks stands only, which shall be constructed and operated in accordance with the following regulations: A. Temporary stands shall be located only in theeAD, eA- CA, CSD and CBD zones as set forth in Ordinance No. 1709 on file in the office of the City Clerk, as now existing or hereafter amended, and as shown on the Official Zoning Map of the City. Section 2. Ordinance 1588, as amended, and Chapter 14.40 of the Port Angeles Municipal Code relating to Parking are hereby amended by amending Table A as follows: PARKING REQUIREMENT TABLE "A" Medical Services Medical and dental offices Six (6) parking space per doctor. When licensed practitioners are working in the medical office along with the doctor(s), two (2) additional parking spaces are required for each independent practitioner/service provider. Hospitals As determined by the Planning Commission -1- K-18 E • 0 Section 3. Ordinance 2222, as amended, and Chapter 16.04 of the Port Angeles Municipal Code relating to short plats are hereby amended by amending 16.04.070 to read as follows: 16.04.070 Preliminary Short Plat - Design Standards. All preliminary short plats shall conform to the following design standards: A. Right -of -Way Access. 1. Each lot shall abut on a dedicated, improved and maintained City street that connects directly to an existing improved street and that meets current street improvement standards as set forth in the Comprehensive Plan, the Urban Services Ordinance, and the Urban Services Standards -and Guidelines promulgated consistent with and pursuant to PAMC 18.08.040 and 18.08.130, with the following exceptions: a. Streets may be established interior to sites within the Industrial Heavy (IH) zone without dedication as a public street. In all other respects, such streets must be developed and maintained to meet current street improvement standards. A note shall be placed on the final recording mylar that such street(s) shall be maintained to the above standards by the property owner(s). b. An exception from the right-of-way access requirements in this section shall be allowed for a single residential or commercial lot within a proposed short plat, provided that the following conditions are met: i. the single lot contains an existing habitable dwelling that abuts and is accessible by emergency vehicles over an existing 20 -foot -wide all-weather street that does not meet City standards, and ii. 1. all other lots in the short subdivision shall meet the right-of-way access standards of this section -.L or -iii- 2. all lots abut an improved private street that is otherwise built to City access standards but may not be a dedicated street. _2_ K-19 Section 4. Ordinance 1631, as amended, and Chapter 16.08 of the Port Angeles Municipal Code relating to plat approvals are hereby amended by amending 16.08.050(C) and 16.08.070(B) to read as follows: 16.08.050 - Procedure. C. FINAL APPROVAL. The Final plat shall conform to the Preliminary plat as approved by the City Council. If desired by the developer, the Final plat may constitute only that portion of the approved Preliminary plat which he proposes to record and develop at the time. The Final plat shall be submitted to the Department of Community and Economic Development within five(5) years after City Council approval of the Preliminary plat. Said preliminary approval shall become void unless a Final plat is submitted and approved by the City. The developer shall submit a mylar tracing and four (4) prints of the Final plat and other required exhibits, including a filing fee, to the Department of Community and Economic Development. The amount of the fee shall be set by Ordinance of the City Council and may be amended or changed by Ordinance from time to time. The e and Economic Development f3epartm Staff shall review the Final plat submittal to determine its completeness and shall determine whether the plat conforms with the approved Preliminary plat, the provisions of the Comprehensive Plan, the Zoning Code and other land use regulations, the City's Urban Services Standards and Guidelines, and these Subdivision Regulations. If the final plat submitted -is determined to be complete by staff, the Community and Economic Development Department staff shall make its recommendation to the City Council. Following tare a recommendation of approval of the Final plat, the Community and Economic Development Department shall obtain the signatures of the County Health Officer (when required by the Commission), City Clerk, City Manager, Fire Chief, Director of Public Works and Utilities, Community and Economic Development Director, and City Attorney on the Final tracing and shall submit the tracing of the Final plat to the City Council for approval and signature by the Mayor. At least ten days prior to the public hearing before the eity 6oancil at which the Final plat is to be considered, a 110t.1CM regarding said hearing shall b e posted i A . ms location on the. The City Council shall act upon the Final plat at a public meeting within thirty (30) days of receipt of such a plat that has been deemed complete by City staff. The thirty (30) day limit may be extended from the date of the Final plat being filed with the Community and Economic Development Department with the consent of the applicant. The developer shall have the Final plat recorded within thirty (30) days after the date the Final plat is approved by the City Council. Within thirty (30) days after recording, the developer shall obtain and provide to the • _3_ K-20 Community and Economic Development Department a mylar or equivalent duplicate of the Final recorded plat. 16.08.070 - Requirements for Acceptance of Plats. B. SUBDIVISION IMPROVEMENTS REQUIRED. All street and utility improvements must be designed to comply with the current APWA WSDOT standards and as specified by the City Engineer and with the Comprehensive Plan, the Urban Services Ordinance, and the Urban Services Standards and Guidelines promulgated consistent with and pursuant to PAMC 18.08.040 and 18.08.130. Plans and specifications for street and utility improvements must be approved by the City Engineer prior to the beginning of construction. Minimum improvements shall be as follows: Section 5. Ordinance 2669, as amended, and Chapter 16.12 of the Port Angeles Municipal Code relating to Boundary Line Adjustments is amended by rescinding Section 16.12.040. ... g/ -; i yin ii :i /- alI filtur-44MINIMI- WN • / -• i 1 / 1 • i / / : • - i 1 - : \ i / I 1 • i : Section 6. Ordinance 1709, as amended, and Chapter 17.08 of the Port Angeles Municipal Code relating to Zoning definitions are hereby amended by amending 17.08.035 to read as follows: 17.09-035 - "'F11 D. Fence - that which is built, constructed, or composed of parts joined together of material in some definite manner in which the prime purpose is to separate and divide, partition, enclose, or screen a parcel or parcels of land. Fences may be constructed of wood masonry, ornamental metal, or other such materials. For the numose of this ordinance. plant materials are not considered a fence. _4_ K-21 Section 7. Ordinance 2038, as amended, and Chapter 17.19 of the Port Angeles 0 Municipal Code relating to Zoning are hereby amended by amending 17.19.140 to read as follows: 17.19.140 Final Approval of Planned Residential Development (PRD). Application for final approval of the a PRD that involves subdivision of the underlying property shall be submitted within five (5) years of preliminary PRD approval. An application for final review of a PRD that does not involve a subdivision of the PRB underlying property shall be submitted within oneLJyear of the preliminary development plan approval; provided that for phased PRD's, each phase shall have an additional one W year period for final approval; and provided further that an applicant may apply to the Planning Commission, and the Commission may approve, one or more one W year extensions as the Commission may deem appropriate. The site must be under one ownership prior to final approval by the Planning Commission and City Council, and the application for final approval must -be made; - _ by the owners of the entire site. The application shall include the following: A. A title report showing record ownership of the parcel or parcels upon which the PRD is to be developed. B. Adequate assurance for the retention and continued maintenance of common open space, recreation facilities, and recreation structures. If development is to be done in - phases, each phase must meet the requirements of this Section. C. Adequate assurance for the retention and continued maintenance of environmentally sensitive areas and their buffers. If development is to be done in phases, each phase must meet the requirement of this Section. D. Final development plans that shall be in compliance with the approved preliminary development plans. E. The final plat, if applicable, pursuant to Chapter 58.17 RCW and Chapter 16.04 and 16.08 PAMC. F. Development schedule. G. Bond or other form of security acceptable to the City in a sufficient amount to complete the project or submitted phase, as determined by the City. H. Covenants, conditions and restrictions and/or homeowners' association agreement is _5_ K-22 Section S. Ordinance 2303, as amended, and Chapter 17.24 of the Port .Angeles Municipal Code relating to Zoning are hereby amended by amending 17.24.041 to read as follows: 17.24.€141 Permitted Uses. A. Retail Buildings: 1. Auto supply stores. 2. Hardware stores, paint stores, and plumbing supply stores. 3. Commercial recreation establishments, such as bowling alleys, theaters (movie and others), skating rinks, putt -putt golf courses, climbing walls, and arcades. 4. Food and beverage establishments, such as cocktail lounges, cafes, cafeterias, restaurants, sidewalk cafes (subject to the permit requirements of the Street Use [Ordinance No. 2229 as amended bb ), take-out lunch stands, and taverns. Section 9. Ordinance 1709 , as amended, and Chapter 17.34 of the Port Angeles Municipal Code relating to Zoning are hereby amended by amending 17.34.020 to read as follows: 17.34.02€1 Permitted Uses. A. Automobile body, fender, laundry, paint shops and wrecking yards. B. Bakeries, wholesale. C. Battery rebuild, tire repair & recapping. D. Boiler works. E. Book, newspaper & magazine printing & publishing. F. Bottling plants, creameries. G. Cabinet and carpenter shops. H. City pound (animal shelter). I. Draying, freight & trucking yards and terminals. J. Dry cleaning: clothes, carpets, rugs, laundries. K. Night club, pool hall, dance hall, boxing arena, arcade, shooting gallery, adult entertainment business, or similar amusement enterprise. L. Sawmills, paper mills, pulp mills. M. Ship building, storage, repair, boat havens, marinas. N. Storage yards; building materials, tractors, trucks, boats, equipment. D. Transportation or freight terminal. P. Truck, trailer, tractor, and motorcycle, repairing, overhauling, rental, or sales. Q. Utility buildings and structures. R. Small animal veterinary clinics, offices, and kennels. S. Surface minim _6- K-23 -S T. Warehousing, distributing plants. T U. Wood products manufacture. 1:� V. Manufacturing, processing, packing, storage of: 1. alcohol 2. brick, tile or terra-cotta 3. brooms, brushes 4. celluloid or similar cellulose materials 5. cloth, cord or rope 6. concrete 7. electrical products and appliances 8. food and food products 9. kelp reduction 10. lumber 11. machinery 12. paper and pulp 13. prefabricated buildings 14. signs, all types 15. salt works 16. vegetable or other food oil. iv' W. Shipping containers used for storage. Section 10. Ordinance 1709, as amended, and Chapter 17.94 of the Port Angeles Municipal Code relating to yards are hereby amended by amending 17.94.120 to read as follows: 17.94.120 Permitted Intrusions into Required Yards. The following intrusions may project into any required yards. A. Fireplace structures not wider than eight (8) feet measured in the general direction of the wall of which it is a part and exterior residential elevators not greater than three (3) feet in depth nor wider than eight 8 feet measured in the eneral direction of the wall of which it is a part. B. Unenclosed, uncovered porches, terraces, or landings, when not extending above the first floor of the building, may extend not more than six (6) feet into the front yard setback, eight (8) feet into the rear yard setback and three (3) feet into the side yard setback. Open railing or grillwork in conformance with the International Building Code may be constructed around any such porch, terrace or landing. C. Planting boxes or masonry planters not exceeding thirty (30) inches in height may extend a maximum of three (3) feet into any required front yard. D. Porches, decks, platforms, walks, driveways, etc., not more than 30 inches above grade. E. Eaves with a maximum overhang of thirty (30) inches. F. Detached accessory buildings within the rear one third of a lot are permitted not closer than three (3) feet to side nor ten (10) feet to rear property lines or alleys. K-24 0 Section 1.1. ordinance 1709, as amended, and Chapter 17.94 of the Port Angeles Municipal. Code relating to walls and fences are hereby amended by amending 17.94.120 to read as follows: 17.94.140 Walls and. Fences. In all residential zones a wall or fence may be maintained LUu trundnium height of six (6) f�ct within building setback areas. shall be no taller than 4 feet within the front building setback area, provided that a height of 6_feet is permitted within the front setback area if the top 2 feet is constructed of material. that is at least 50°/o open work. The fence height may be a maximum 6 feet between the front setback line and mid point of the lot. The fence hei ht may be a maximum of 8 feet from the mid point of a lot to the rear 12ropeiiy line provided that the top feet is constructed of a material that is at least 25% open (Note: lattice is 25% open). All vision clearance requirements per Section 17.94.090 {driveways, street and alley corners) shall be maintained. The finished side (side without the support) of a fence must face the neighboring property. or street if on a corner lot Fence post s=orts may contain a decorative ca that does not exceed 6 inches above the maximum fence height. Fences taller than 6 feet in height require a building permit. A. maximum feace height of 6 feet is permitted in commercial zones. Barbed wire or electric fencin is allowed only above the to of fence that is solid or is chain link and is at least 6 ., .. .feet tall. .. .._ ._._ 4 Section 12. Ordinance 2858 and Chapter 18.04 of. the Port Angeles Municipal Code relating to the Comprehensive Plan are hereby amended by amending 18.04.040 to read as follows: • -8- K-25 18.04.040 _ Annual Amendment Cycle. All proposed amendments to the Comprehensive Plan shall be considered concurrently on an annual basis from July 1 st through June 30th and shall be adopted no more than once during said period, except that amendments conforming to the CSMA may also be adopted whenever an emergency exists. Amendment proposals should be submitted, public hearings will be conducted, and action shall be taken, in accordance with the following schedule: A. Comprehensive Plan amendment proposals shoui shall be submitted no later than March 31 st; B. The Washington State Department of Community, Trade and Economic Development (CTED) shall be notified of Comprehensive Plan amendment proposals no later than May 1st; C. Planning Commission hearings will be conducted prior to or during May; D. City Council hearings will be conducted prior to or during June; E. The City Council's decision shall be rendered no later than June 30th and shall be transmitted to CTED within ten days after final adoption. Section 13 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 14 - Severabilfty. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 15 - Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days following the date of its publication by summary. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 15`}' day of November, 2011. MAYOR, DAN DiGUILIO _9_ K-26 J • ATTEST: • 3anessa Hurd, City Clerk PUBLISHED: 2011 APPROVED AS TO FORM: William E. Bloor, City Attorney By Summary G:ILEGALIa ORDINANCES&RESOLUT]ON51ORDiNANCES.2011\27 -Misc. Code Updates .10.24, l l.wpd (November 4, 2011) _10- K-27 NGELES P A;_., W A S H 1 N G T 0 N, U. S. A. DEPARTMENT OF COMMUNITY & EC€INUMIC DEVELOPMENT DATE: November 9, 2011 T0: Planning Commission FROM: Sue Roberds, Planning Manager SUBJ: Potential Municipal {Code Amendments During the year, -'staff-makes note of issues that are confusing or regulations that would benefit ' ftorrri dlar`ificatior contained within the City's Municipal Code (PAMC). Following `is- a compiled listing of potential amendments for your review. A brief explanation of the regulations are listed below followed by the proposed amendment in codification format. Your consideration of the following is appreciated. A public hearing has been scheduled for this issue. If the Commission feels the items are ready to put forward to the Council, staff will have findings and conclusions prepared for the meeting. If the Commission would like to consider the matters further, a .motion to continue would be in order. TITLE S — BUSINESS LICENSES FIREWORKS When the City revised the names of its commercial zones in the early 90's, that amendment didn't find its way to Section 5.32 PAMC. The changes only update to the correct acronyms for the zones they identified. No other change other than this correction. 5.32.090 Temporary Stand - Location - Construction. The sale of fireworks as authorized in this Chapter shall be from temporary fireworks stands only, which shall be constructed and operated in accordance with the following regulations. A. Temporary stands shall be located only in the Q°ID9a CA, CS and CBD zones as set forth in Ordinance No. 1709 on file in the office of the City Clerk, as now existing or hereafter amended, and as shown on the Official Zoning Map of the City. TITLE 14 - PARKING ORDINANCE While the City's Parking Ordinance has undergone significant review over the past few years, it has become increasingly apparent that, as time moves on Code wording has not kept up, particularly for reference to the medical world. The Code rewires a ratio of 5 off-street parking spaces for each "doctor" that would account for the practitioner, office staff, and patients. Over the past years that ratio has being somewhat abused as medical offices nowadays do not support just "doctors" but are also composed of independent contracting personnel such as physical therapists, lab technicians, physician's assistants working independently under or with a doctor. As such, the demand for .parking is significantly increased because many of these assorted providers work independently in the office and the increase in parking demand is significant. To account for that change which is currently common practice, staff is proposing the following: K-28 Municipal Code Amendment — 11-01 0 Page 2 • Medical Services Medical and dental offices Six (6) parking spaces per doctor. When licensed practitioners are workingin in the_medical office along: with the doctor(s). two (2) additional lRarkinspaces are required for each index. endent practitioner/service provider. Hospitals As determined by the Planning Commission TITLE 16 — SUBDIVISION SHORT SUBDIVISION DESIGN STANDARDS The City has few private streets. However, during past annexations and potentially for future annexations, streets have been and may be 'a' hnexed that are not dedicated City streets but are improved street of a width that would meet City access street width requirements. One example of such a street is Woodhaven Dane that is paved but was not dedicated during the annexation process. Since the City's short subdivision regulations require all newly created lots to abut on improved, dedicated City streets, no further division of property can occur on large lots within such areas. The proposed amendment identifies this issue and provides an exception for those streets that are otherwise built to City access standards but are not dedicated streets. 16.04.070 Prelimina Short Plat - Design Standards. All preliminary short plats shall conform to the following design standards: A. Right -of -Way Access. 1. Each lot shall abut on a dedicated, improved and maintained City street that connects directly to an existing improved street and that meets current street improvement standards as set forth in the Comprehensive Plan, the Urban Services Ordinance, and the Urban Services Standards and Guidelines promulgated consistent with and pursuant to PAMC 18.08.040 and 18.08.130, with the following exceptions: a. Streets may be established interior to sites within the Industrial Heavy (IH) zone without dedication as a public street. In all other respects, such streets must be developed and maintained to meet current street improvement standards. A note shall be placed on the final recording mylar that such street(s) shall be maintained to the above standards by the property owners). b. An exception from the right-of-way access requirements in this section shall be allowed for a single residential or commercial lot within a proposed short plat, provided that the following conditions are met: L -the single lot contains an existing habitable dwelling that abuts and is accessible by emergency vehicles over an existing 20 -foot -wide all-weather street that does not meet City standards, and ii. all other lots in the short subdivision shall meet the right-of-way access standards of this section; or iii. all lots abut an improved private street that is otherwise built to City access standards but may not be_a dedicated street. 2. Sidewalks and other planning features that assure safe walking conditions for students who walk to and from school shall be provided pursuant to RCW 58.17.060 and RCW 58.17.110. B. Lot Design. 1. The minimum area shall be equal to or greater than that required by the Zoning Code as now enacted or hereafter amended. 2. The minimum depth shall be the total distance between the required front and K-23 Municipal Code Amendment —11-01 Page 3 rear yard setbacks plus fifteen feet. 3. The minimum lot width is the horizontal distance between side lot lines measured at the front setback line, provided the average horizontal distance between side lot lines must also meet or exceed the minimum lot width required, and shall be as required by the Zoning Code as now enacted or hereafter amended. 4. The front lot line shall be the boundary of a lot which abuts a street. On a panhandle lot, the front lot line and setbacks shall be determined during the short subdivision process, or, if not determined during short subdivision review, shall be determined by the Community and Economic Development Director. 5. a. Panhandle lots may be permitted if the original parcel has insufficient frontage width to provide each new lot with the minimum lot width as required by Title 17 for the underlying zone. b. Each such panhandle lot shall meet the following criteria: i. The panhandle shall have a minimum width of twenty feet and shall serve no more than one lot. ii. The required lot area width and depth shall not include any portion of the panhandle. iii. Dead-end access streets and/or driveways in excess of 150 feet in length shall be provided with a turn -around which has a minimum 90 -foot diameter asphaltic concrete street or an alternative approved by the City consistent with the Urban Services Ordinance and the International' Fire Code, except that an all-weather gravel surface section may be approved for turn- arounds which are anticipated to be temporary due to the future extension of the roadway. C. Natural Features. The lots and lot arrangement shall be such that no foreseeable difficulties will be created, due to topography and other natural conditions, for the securing of building permits to build on all lots in compliance with the Zoning Code and the Environmentally Sensitive Areas Protection Ordinances, as now enacted or hereafter amended, and all other applicable regulations. D. Large Lots. Where property is subdivided into lots which are of sufficient size to be resubdivided, the lots and streets shall be arranged so as to permit later resubdivision in conformance with the Zoning Code, as now enacted or hereafter amended, the Subdivision Regulations Ordinance, as now enacted or hereafter amended, and this Chapter. (Ord. 3331 §1, 412512008; Card. 3280, 5125/2007; Ord. 3122 §1 (part), 9127/2002; Ord. 3042 §1 (part) 112812000; Ord. 2948 §2 (part) 211411997; Ord. 2880 §1 (part) 812511995; Ord. 2865, 511211995; Ord. 2631 §1, 3129/1991; Ord. 2222 §7, 8/11/1982.) FINAL PLAT SUBDIVISION REVIEW The City's Subdivision Ordinance (1631 as amended) is crafted under the direction of the State Subdivision regulations codified in Section 58.17 RCW. The State directive is that the legislative body shall provide final approval of subdivisions. Preliminary subdivision approval (also approved by the legislative body) constitutes approval of a subdivision once conditions of development have been completed, so.final review consists of reviewing how those conditions of approval have been met. Current City Code provides that a public "hearing" shall be held in consideration of a final plat. This provision is not directed by RCW and has caused significant confusion in the past by implying that someone may attend a public hearing and continue to voice issues through the public hearing process to perhaps change a preliminary condition of approval or object to a subdivision in general, which is not the case. Once preliminary approval has been given, conditions cannot be altered and the only remaining directive is to ensure that a developer has complied with the conditions of approval, which staff will do prior to forwarding a recommendation to Council. "Uniform Fire Code" updated to "International Fire Code" K -3O Municipal Code Amendment -- 11-01 Page 4 While the legislative body must still review the final plat, staff is suggesting that the review be done at a public meeting rather than at a public "hearing." This change would still provide for discussion of the conditions of approval and how they have been met during the meeting but would not imply or encourage people to attend believing they may be able to provide testimony that would change a condition of approval. Remaining corrections are simply clerical with no change to the intent of the Section. 16.08.05 (C) FINAL APPROVAL The Final plat shall be submitted to the Department of Community and Economic Development within five LQ years after City Council approval of the Preliminary plat. Said preliminary approval shall become void unless a Final plat is submitted and approved by the City. The developer shall submit a mylar tracing and four (4) prints of the Final plat and other required exhibits, including a filing fee, to the Department of Community and Economic Development. The amount - of the fee shall be set by Ordinance of the City Council and. may be -amended or changed by -Ordinance from time to time. Staff shall review the Final plat submittal to determine its completeness and shall determine whether the plat conforms with the approved Preliminary plat, the provisions of the Comprehensive Plan, the Zoning Code and other land use regulations, the City's Urban Services Standards and Guidelines, and these Subdivision Regulations. If the final plat his determined to be complete by staff, the Community and Economic Development Department staff shall make its recommendation to the City Council. Following toe a recommendation of approval of the Final plat, the Community and -Economic Development Department shall obtain the signatures of the County Health Officer (when required by the Commission), City Clerk, City Manager, Fire Chief, Director of Public Works and Utilities, Community and Economic Development Director, and City Attorney on the Final tracing and shall submit the tracing of the Final plat to the City Council for approval and signature by the Mayor. sate.At least t8R days PFiGF tO the publiG heaFiR9 befGFe the Gity GeuRGII at WhiGh the Final plat 06 te be The City Council shall. at a public meeting, act upon the Final plat within thirty (30) days of receipt of such a plat that has been deemed complete by City staff. The thirty (30) day limit may be extended from the date of the Final plat being filed with the Community and Economic Development Department with the consent of the applicant. The developer shall have the Final plat recorded within thirty (30) days after the date the Final plat is approved by the City Council. Within thirty (30) days after recording, the developer shall obtain and provide to the Community and Economic Development Department a mylar or equivalent duplicate of the Final recorded plat. BOL NDARY LINE ADJUSTMENT Wording contained in the City's Boundary Line Adjustment regulations is misleading in that it provides that the filing of an application for an adjustment to legal boundary lines, which is provided by State Statute RCW 58.17, is at the "option" of the property owner. Such actions cannot be recognized by the City if the procedure is not followed. Without following the review process, which is quite minimal and results in simply the fling of a survey to identify the adjusted boundary, such an action cannot be recognized by the City and therefore causes significant problems for future property owners and proposed developments of properties. The following amendment is proposed to correct that oversight in wording: 16.12.040 - Scope. K-31 Municipal Code Amendment — I1-01 Page 5 0 of bBoundary line adjustments, 6aid appr shall be consistent with this Chapter. (Ord. 2669 §1 (part), 1117/1992.) PLANNED RESIDENTIAL DEVELOPMENT TIMING A Planned Residential Development (PRD) is a zoning overlay applied to the subdivision of property to enable a variation of development standards. In nearly all cases, a PRD will also include a subdivision of property but can be used as overlay of existing properties plan that have been previously subdivided. It has been noted that, although the State Subdivision Regulations provide that subdivisions must be finaled within 5 years of preliminary approval, a PRD must be fnaled within 1 year. As these two provisions conflict in the majority of cases where a subdivision is involved, a proposed amendment as follows will align the two regulations: 17.19.146 Final Approval of Planned Residential Development (PRD). Application for final approval of a PRD that involves subdivision of the underlying ry ert shall be submitted within five 5 ears of prelimina[y P.RD approval. An application for final review of a t#e PRD that does not involve a subdivision. of the underlying property shall be submitted within one M year of the preliminary development plan approval; provided that for phased PRD's1 each phase shall have an additional one M year period for final approval; and provided further that an applicant may apply to the Planning Commission, and the Commission may approve, one or more one M year extensions as the Commission may deem appropriate. The site must be under one ownership prior to final approval by the Planning Commission and City Council, and the application for final approval must be made by the owners of the entire site. TTTIN 17 ZONING — Some wording is proposed to the definition of a fence for clarification: Definitions: 17.08.025 Fence - that which is built, constructed, or composed o f parts joined together of material in some definite manner in which the prune purpose is to .separate and divide, partition, enclose, or screen a parcel or parcels of land. Fences may be constructed of wood, masonry, ornamental metal or other such materials. For the piEpose of this ordinanceplant materials are not considered afence. (Ord. 3272, 211612007; C)rd. 2652 §1 (part), 91271199"1; Ord. 1709 §1 (part) 1212211970) INDUSTRIAL HEAVY ZONE This is simply a clerical correction — the wording referenced an ordinance (2229) but when that ordinance was amended, the wording was not changed. 17.24.041 Permitted Uses. A. Retail Buildings: 1. Auto supply stores. 2. Hardware stores, paint stores, and plumbing supply stores. 3. Commercial recreation establishments, such as bowling alleys, theaters (movie and others), skating rinks, putt -putt golf courses, climbing walls, and arcades. 4. Food and beverage establishments, such as cocktail lounges, cafes, cafeterias, 40 K-32 0 Municipal Code Amendment-- 11-]1 Page 6 restaurants, sidewalk cafes (subject to the permit requirements of the Street Use Ordinance No. 2229 as amended by 2350), take-out lunch stands, and taverns. 5. Food item retail sales, such as bakery, candy and ice cream stores, delicatessens, fruit and vegetable stands, grocery stores, liquor stores, and meat and fish markets. 6. General merchandise stores, such as clothing and shoe stores, department stores, drug stores, second-hand stores, antique stores, pawn shops, shopping centers (100,000 square feet or less in building floor area), sporting goods stores, and variety stores. 7. Household furnishings stores, such as appliance stores, furniture stores, office equipment stores, and stereo stores. 8. Motels, hotels, and hostels. 9. Speciality shops such as gift, florist, hobby, antique, candy, ice cream, movie rental, bicycle, book, computer, toy, and retail pet stores. B. Services: 1. Art galleries and museums. 2. Business colleges, trade schools, and personal instruction such as music, art, and dance schools. 3. Business and professional offices. 4. Business services offices, such as accounting, tax, employment, management consulting, and printing services. 5. Child day-care centers and pre-schools. 6. Churches. 7. Financial services offices, such as banks, financial institutions, insurance and real estate services offices. 8. Self-service laundries and tailor shops. 9 Libraries. 10. Medical/dental offices and clinics and laboratories. 11. Medical supply stores. 12. Personal services facilities, such as barber and beauty shops, exercise and reducing studios, and travel agencies. 13. Public parks and recreation facilities. 14. Repair services shops, such as appliance repair, furnishing repair, shoe repair, and TV and stereo repair services. C. Institutional: 1. Clubs and Lodges. 2. Research Vessels. D. Residential: 1. Residential uses, as permitted in PAMC 17.15.020, on the first floor or above with a primary commercial use located fronting that portion of the site facing a street. E. Transportation and Communication - 1 . ommunication:1. Convention centers, auditoriums. 2. Ferry, seaplane, and helicopter facilities. 3. Mass transit terminals and multimodal centers. 4. Off -Street business parking structures and lots. 5. Radio stations, TV stations, and newspaper buildings. 6. Vehicular rental services facilities, including light trucks, automobiles, motorcycles, mopeds, and bicycles. 7. Vessel moorage, including marinas and docks for pleasure boats, Coast Guard vessels, and submarines. (Ord. 3390 §8, 113012010; Ord. 3272, 2/1612007; Ord. 3180 §1 (part), 12/17/2004; Ord. 3007 §5 (part), 111511999; Ord. 2861 §1 (part), 311711995; Ord. 2742 §1, 1/2911993; Ord. 2652 §14, 9127/1991; Ord. 2591; §3, 512511990; Ord. 2533 §1, 512411989; Ord. 2303 §1 (part), 7/4119$4) The City annexed the Eclipse Industrial Park in 2005. Following annexation, the City's zoning 0 regulations should have been reviewed to determine how existing within the industrial park K-33 Municipal Code Amendment — 11-01 Page 7 0 applied to zoning regulations of the Industrial Heavy zone, which is the designation the area was given upon annexation by ordinance. Three of the seven industrial uses within the site — Lakeside Industries, Shotwell, and Hermann enterprises are classified as surface mines which require certification from the Department of Natural resources. The mining uses require certifications of compliance that are currently questionable because the ISI zone does not specifically identify "surface mining". "Surface mining" is not listed in the IH zone as the City did not have any such uses within the City at the time the zoning regulations were established in 1971. A correction now needs to be made to identify where in the City such uses exist so they can continue to function in a conforming manner. The City knowingly annexed the businesses in 2005 and zoned the property to allow such activities to continue. The proposed amendment is therefore tardy in being made. 17.34.020 Permitted Uses. A. Automobile body, fender, laundry, paint shops and wrecking yards. B. Bakeries, -wholesale: , C. Battery rebuild, tire repair & recapping. D. Boiler works. E. Book, newspaper & magazine printing & publishing. F. Bottling plants, creameries. G. Cabinet and carpenter shops. H. City pound (animal shelter), 1. ❑raying, freight & trucking yards and terminals. J. Dry cleaning: clothes, carpets, rugs, laundries. K. Night club, pool hall, dance hall, boxing arena, arcade, shooting gallery, adult entertainment business, or similar amusement enterprise. L. Sawmills, paper mills, pulp mills. M. Ship building, storage, repair, boat havens, marinas. N. Storage yards; building materials, tractors, trucks, boats, equipment. ®. Transportation or freight terminal. P. Truck, trailer, tractor, and motorcycle, repairing, overhauling, rental, or sales. Q. Utility buildings and structures. R. Small animal veterinary clinics, offices, and kennels. S. Surface mining Renumber from this point dowry S. Warehousing, distributing plants. T. Wood products manufacture. U. Manufacturing, processing, packing, storage of: 1. alcohol 2. brick, tile or terra-cotta 3. brooms„ brushes 4. celluloid or similar cellulose materials 5. cloth, cord or rope 6. concrete 7. electrical products and appliances S. food and food products 9. kelp reduction 16. lumber 11. machinery 12. paper and pulp 13. prefabricated buildings 14. signs, all types 15. salt works K-34 Municipal Code Amendment — 11-01 Page 8 16. vegetable or other food oil. V. Shipping containers used for storage. PERMITTED INTRUSIONS .INTO REQUIRED YARDS As handicapped individuals become more independent, staff is handling more inquiries from potential home buyers and those who would like to remodel an existing residence using an elevator. In some instances, the use of an elevator permits individuals to remain in their long standing residential location rather than being unable to live alone as they age. In most cases, once a residence is constructed, the addition of an elevator requires an exterior alteration much the same as the addition of a chimney. To update Zoning Code provisions accordingly, staff is proposing an exception into required yards to accommodate such an alteration in a reasonable manner without requiring significant residential alteration. It is likely that some interior remodel will be needed to accommodate the bulk of the elevator structure and the intrusion is only intended for the remaining area that is not contained vrithin the structure. The proposed three foot intrusion will likely result in the need for a firewall, but that would be addressed at the time of building and be dependent on the materials used in the construction. A typical elevator is approximately 5 feet in depth_ and 6 feet in length. 17.94.120 Permitted Intrusions into Required Yards. The following intrusions may project into any required yards.- ,A. ards:.F1. Fireplace structures not wider than eight (8) feet measured in the general direction of the wall of which it is a part and exterior residential elevators not greater than three (3) feet in depth nor wider than eight (8) feet measured in the general direction of the wall of which it is a part. B. Unenclosed, uncovered porches, terraces, or landings, when not extending above the first floor of the building, may extend not more than six (6) feet into the front yard setback, eight (8) feet into the rear yard setback and three (3) feet into the side yard setback, Open railing or grillwork in conformance with the International Building Code may be constructed around any such porch, terrace or landing. C. Planting boxes or masonry planters not exceeding thirty (30) inches in height may extend a maximum of three (3) feet into any required front yard. D. Porches, decks, platforms, walks, driveways, etc., not more than 30 inches above grade. E. Eaves with a maximum overhang of thirty (30) inches. F. Detached accessory buildings within the rear one third of a lot are permitted not closer than three (3) feet to side nor ten (10) feet to rear property lines or alleys. (Ord. 3272, 211612047; Ord. 2668 §10 (part), 111711992; Ord. 2636 §15, 511511991; Ord. 2488 §1 (part), 8127/1988; Ord. 2238 §13, 11311983; Ord. 1709 §1 (part), 1212211970) WALLS AND FENCES Wording contained in this section of the PAMC prohibits walls and fences from being taller than 6 feet in height on property lines. The reasoning for this is/was to ensure air, light, and circulation in a reasonable manner, and to prevent the development of neighborhoods that are composed of mini compounds. Neighborhood development is intended to be more open and neighborly. However, it is understood that good fences can also make good neighbors, and staff is regularly asked, and observes, that people also enjoy taller fences for privacy reasons and that not all neighbors are friendly. However, the general demeanor of a friendly neighborhood atmosphere while providing boundary identification for development purposes is very important is to maintain. K-35 Municipal Code Amendment —11-01 Page 9 9 In doing research on this matter, as a result of several inquiries from citizens, staff reviewed other development Codes throughout the State and have concluded that municipalities largely restrict residential fencing in front yards not to exceed 4 feet in height (within the front setback) where the City of Port Angeles currently permits a 6 foot height maximum around the entire site. While all municipalities surveyed prohibit fences above 4' in the front setback area, there is a variation from the front setback to the rear of a site. It is the norm to allow a taller fence height outside of the front setback area. The Building Code does not specify a maximum height for fences but does require a building permit for structures over 6' in height. Staff has attached a drawing which hopefully clarifies the proposal being made that would be in align with what other many other municipalities allow for fencing, and would be in aligh with the fence height/type that many Port Angeles citizens have expressed a desire to have or currently do have that is not now permitted. Although the existing regulations do not support fences to a height of 6' within the front yard setback, which now is permitted, because it creates` a tunnel vision ' for neighboring properties restricting light and air. However, a 4 foot fence with a 50% open material above is supported to a maximum height of 6. A fence height of 6 feet from the front setback line (commonly 20 or 25 feet) to the mid point of the lot is currently permitted that could be increased from the mid point to the rear of the lot to a height of 8 feet as long as the top 2 feet is composed of a material of at least 25% open. Additionally, current Code does not provide guidance on the visual impact of a fence structure to neighboring properties. All of the Codes reviewed required that the finished side of a fence should face the neighboring property. Such a requirement would very much lessen the impact of a fence to a neighboring property. It is suggested that such wording be added to the City's current development standards. 17.94.140 Walls and Fences. In all residential zones fences shall be no taller than 4 feet within the front required building setback. A height of 6 feet is allowed within the front setback area if the top 2 feet is constructed of material that is at least 50% open work. The fence height may rise to a maximum 6 feet between the front setback line and mid point of the lot; and may rise from the mid point of a lot to a maximum fence-,height of 8 feet to the rear property line provided that the top 2 feet is constructed of a material that is at least 25%A open (Note: lattice is 25% open). All vision clearance requirements ager Section 17.94.090.(driveways, street and alley corners) shall be maintained. The finished side (side without the support beams) of a fence must face the neighboring_ property or street if on a corner lot. Fences taller than 6 feet in height require a building permit.(Ord. 3272, 2116/2007; Ord. 2954 §2, 3!2811997; Ord. 2861 §1 (part), 311711995; Ord. 2668 §10 (part), 1117/1992; Ord. 2238 §15, 11311983; Ord. 1709 §1 (park), 1212211970). In commercial zones barbed wire or electric fencing may be used only along the top of a minimum 6 foot solid or chain fink fence. Fence post support beams may contain a decorative cap that does not exceed 6 inches above the maximum fence height. • K- 36 • Municipal Code Amendment —11-01 Page 10 TITLE 18 - COMPREHENSIVE PLAN >en) rt Line The City's practice has been to require all applications for Comprehensive Plan Amendments to be submitted no later than March 31s' of each year. This practice is to ensure that the subsequently required public hearings and notifications can be made such that amendments can be forwarded to the City Council in the matter further prescribed in Chapter 18 of the PANIC. The following amendment is proposed to ensure that the practice is not challenged: 18.04.040 - Annual Amendment Cycle. All proposed amendments to the Comprehensive Plan shall be considered concurrently on an annual basis from July 1st through June 30th and shall be adopted no more than once during said period, except that amendments conforming to the GMA may also be adopted whenever an emergency exists. Amendment proposals should be submitted, public hearings will be conducted, and action shall be taken, in accordance with the following schedule: A. Comprehensive Plan amendment proposals sham shall be submitted no later than March 31st; B. The Washington State Department of Community, Trade and Economic Development (CTED) shall be notified of Comprehensive Plan amendment proposals no later than May 1 st; C. Planning Commission hearings will be conducted prior to or during May; D. City Council hearings will be conducted prior to or during June; E. The City Council's decision shall be rendered no later than June 30th and shall be transmitted to CTED within ten days after final adoption. (Ord. 2858, 2/17/1995) K- 37 • • • SORT CITY COUNCIL DATE: November 15, 2011 TO: CITY COUNCIL NGELES FROM: NATHAN A.WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: LODGING TAx ADVISORY COMMITTEE 2012 RECOMMENDATIONS S nimary1 The Lodging Tax Advisory Committee has provided recommendations regarding allocation of 2012 lodging tax funds. Recommendation: Council should concur with the Lodging Tax Advisory Committee's recommendations and direct staff to incorporate tliose recommendations into the 1012 Preliminary .Budget. Background 1 Analysis: On October 27, 2011, the Lodging Tax Advisory Committee met to consider recommendations for the 2012 Preliminary Budget. The Committee unanimously resolved to support funding requests as indicated in the attached Lodging Tax Fund Summary of Revenues and Expenditures (Attachment. A). The Committee also reviewed the proposed Chamber of Commerce expenditures as noted in attachment B. This document will become the 2012 Exhibit A of the Chamber of Commerce contract. Minutes of the meeting are incorporated as Attachment C. In total, the Lodging Tax Advisory Committee agreed to expenditures of $351,960 for the 2012 budget. This is a 29.55% decrease in expenditures from 2011. Significant reductions including: $57,000 to the Chamber of Commerce, $10,010 for Recreational Activities and $85,000 in Capital Projects were made as part of the recommendations. Staff recommends that Council concur with the recommended funding and direct staff to incorporate the amounts in the 2012 preliminary budget. Attachment A Proposed 2012 Budget Excerpt — Summary of Revenues and Expenditures Attachment .B 2012 Chamber Expenditures Attachment C Draft Lodging Tax Minutes L-� Lodging Tax Fund Summary of Revenues and Expenditures Fund_ Department Account Number [Lodging Tax City Manager 101.143Q tt• r t t r t t t .w: 4 Revenues Taxes 481,304 485,136 474,500 460,662 470,000 (4,500) (0-95) Interest on investments 6,037 951 4,144 229 _ 150 3,994 95,38 Total Revenues 487,341 486,087 _478,644 460,891 470,150 (8,494) 7.77 Expenditures by Object Charges for Services 6,060 - - NIA Chamber of Commerce 385,000 417,900 322,000 322,000 265,000 (57,000) (17,70) Transfer to General Fund (Recreational Activities) 40,000 52,000 52,000 52,000 42,000 (10,000) (19,23) Transfer to General Fund (Park Facilities Division) 20,000 20,000 20,000 20,000 20,000 Transfer to Water Fund (Sidewalk loan debt service) 20,745 20,651 20,556 20,556 20,460 (96) (0-47) Transfer to GIP 80,000 250,000 85,000 85,000 (85,000) (100,00) Tourism Expenses 3,050 - 2,500 4,500 4,500 NIA Capital Projects 29,175 - - NIA 584,031 760,551 499,566 502 Os6 3S1,960 (147,596) 29.55 Net Increase (Decrease) in Fund Balance 89,600 (274,464) (20,912) (41,165) 118,190 Beginning Fund Balance 464,944 368,253 93,789 93,789 52,624 Ending Fund Balance 368,253 93,789 72,877 52,624 170,814 Designated for Capital Projects - 50,000 Ending Unreserved Fund Balance 368,253 93,789 72,1877 52,624 120,814 2011 Transfer to CIPincludes: Signage and Wayfinding $50,000 Entryway Monuments $35,000 1�1 10/24120118:05 AM C:IOocumentsand SettingsNtpierce�Loca3 Settings\Temparary Internet F[IeslContent.0utlaak\VJGIH6911todgingTaxFuLa Lodgrr�g Excise • n • A p R S T 1- 2010 2011 2011 2012 2 Revenue Sources Original Amended Proposed 3 4 Collected Taxes $485,136 $474,500 460,662.00 $470,000 5 Beninning Fund balance (info provided by Yvonne) $368,253 $93,789 93,789.00 $52,624 6 Interest $951 $4,144 229.00 $150 7 8 Total Revenue $854,340 $572,433 554,680.00 $522,774 9 10 Expenditures 17. 12 Parks and Rec $72,000 $72,000 72,000.00 $62,000 13 14 Sidewalk/underground debt service $20,651 $20,556 20,556.00 $20,460 15 16 Tourism Capital Projects $250,000 $85,000 85,000.00 $50,000 17 18 19 20 Special Project Grants* $75,000 $70,000 70,000.00 $44,500 21 22 Visitor Center*** $50,000 $60,000 60,000.00 $50,000 23 24 Admininistrati►ve Support * $451000 $47,000 49,500.00 $40,000 25 26 Olympic Pen.Tourism Commission $221000 $20,000 20,000.00 $10,000 38 39 Media and Promo dollars" $215,900 $1259060 125,000.00 $115,000 40 41 Total Expenses $760,551 $499,556 502,056.00 $401,960 42 43 1 **Chamber Administers for proj ectleve nt grants $75,000 $70,980 70,000.00 $44,500 44 "Chamber Administers for marketing $282,900 $192,000 192,000.00 $155,000 45 *pChamber Administers for Vist Ctr operations $60,000 $60,000 60,000.00 $60,000 46 Tbtal Chamber Contract $417,900 $322,000 322,000.00 $269,500 47 CO 48 Ending Fund Balance 1 $93,7891 1 $72,8771 52,624.00 1 $120,814 • LODGING TAX. ADVISORY COMMITTEE October 27, 2011 at 4:30 p.m. Pittis Conference Room — City Hall 1 Port Angeles, Washington MEMBERSHIP Voting Members: City Council Representative: Businesses Required to Collect .Lodging Tax (2): Entities Funded by Lodging Tax (2): Non -Voting Members: Citizens -At -Large Q positions — 1 is vacant): PA. Forward Committee Representative (1): Mayor Dan Di Guilio Abdellah Choukri (Red Lion Hotel) Robert Harbick (Five SeaSuns Bed & Breakfast) Scott Nagel (Crab Festival) David Neupert (Chamber of Commerce) Ryan Malane George Bergner None appointed ■ CALL TO ORDER Councilmember and Committee Chair Di Guilio called the meeting to order at 4:32 p.m. ■ ROLL CALL Voting Members .Present: Dan Di Guilio, Abdel lah Choukri, Robert (Bob) Harbick, Scott Nagel, David Neupert Voting Members Absent: None Non -Voting Members Present: Ryan Malane, George Bergner Non -Voting Members Absent: One vacancy Port Angeles Forward Representative Non -Voting) Member Present: None Staff Present: lent Myers, William Bloor, Yvonne Ziomkowski, Nathan West, Richard Bonine, Dan Estes, Teresa Pierce. Public Present: Scott Ramsey, Russ Veenema. ■ DESIGNATION OF VICE -CHAIR Motion by ]Neupert and second by Malane to nominate Choukri as Vice -Chair. Motion passed unanimously. ■ INFORMATION ONLY — THE ROLE OF THE LODGING TAX ADVISORY COMMITTEE City Attorney Bloor gave a brief introduction as to the purpose and structure of the committee. The Lodging Tax Advisory Committee (LTAC) is a committee required by the State and is therefore subject to the Open Public Meetings Act. Committee members are required to state any interests or conflicts of interests on any matters. The purpose of the LTAC is to advise City Council on matters related to Lodging Tax funding that promote tourism and tourism related operations and functions in accordance with State of Washington statute. Attorney Bloor described how the State Auditor routinely reviews how Lodging Tax Funds are allocated by cities. Bloor invited all members to contact him at any time as questions arise concerning the role of the LTAC. There were no questions from the committee for Attorney Bloor. L-4 is • • Pa"g , 2 N LODGING TAX FUND BUDGET REPORT Finance Director Ziomkowski gave a report on the budget for LTAC funds. Report is attached. Director Ziomkowski explained revenue sources and collection trends throughout the calendar year noting the summer months generate the majority of the funds. There is a two-month lag time between collections and reporting. Operating on a positive cash flow has become increasingly difficult in recent years. However, September 2011 was a particularly busy month and may provide additional revenue. Typically funds are distributed with 113 marketing, 113 capital, 113 other projects. However, to maintain a stable cash flow, no new capital projects were added. Recommendation is to wait until 2012 to consider capital projects. DISCUSSION — 2012 LODGING TAX BUDGET AND ALLOCATIONS West explained the funding for the entryway sign project and the status of the entryway and wayfinding signage provided for the years 2010 and 2011. Chamber of Commerce Executive Director, Russ Veen ma provided additional budget information. Report attached. Questions and discussion continued regarding recreation tournaments, visitor center, and administrative support costs. Manager Myers noted increased outreach to Victoria and bring more teams to Port Angeles for tournaments. Veenema noted a decrease in funding for brochures and printed material with more emphasis on the website and social media as promotional tools. Discussion continued regarding special project grants of past events, possible events that may apply for funding. The committee can meet again, as necessary, to amend the budget. Neupert moved and Nagel second to recommend the budget as presented to the City Council. Motion passed unanimously. ■ DETERMINE NEED AND DATE OF NEXT MEETING Committee discussed need and timing of next meeting. Committee consensus was to hold the next meeting in mid 2012. T. Fierce reminded the committee that current terms will expire at the end of February 2012 and the process for applications, interviews, and appointment by City Council will need to be completed again. ADJOURNMENT Meeting adjourned at 5:29 p.m. ■ NEXT MEE'T'ING No date determined. Daniel A. Di Guilio, Chair Teresa Pierce, Executive Communications Coord. L-5 DATE: November '15, 2011 To: CITY COUNCIL NEilG ES FROM: Terry Gallagher, Police Chief Dan McKeen, Fire Chief Nathan West, Director of Community and Economic Development Glenn A. Cutler, .P.E., Director of Public Works & Utilities SUBJECT: Broadband Technology Opportunities Program (BTOP) Available Match Summary: City Council authorized the City Manager to accept the Participation Agreement, however, the City Manager assured City Council he would not sign the Participation Agreement until an agreement was reached on how the City would fund its cash match. Recommendation: Authorize the City Manager to support the proposed components and amounts that comprise the City's available match to NoaNet for the BTOP sub -grant, and to make minor modifications to the available match, if necessary. Background/Analysis: On Murch 15, 2011, City Council authorized the City Manager to accept the Participation Agreement for the $2,559,036 sub -grant from the Northwest Open Access Network (NoaNet) under the Broadband Technology Opportunities Program (BTOP) for the Wireless Mobile Data System (WMDS). However, the City Manager assured City Council that he would not sign the Participation Agreement until both City Council and staff agreed upon how the City would fund the $1,096,729 match. It wasn't until most recently (October 12, 2011) that NoaNet offered the City's its .Participation Agreement. Staff is completing a Request for Proposal (RFP) process for the acquisition of the City -owned WMDS which qualifies for the sub -grant. Staff anticipates that the RFP procurement process will be complete and that the Utility Advisory Committee and City Council will be asked to consider awarding the acquisition contract next. month. A list of the components and amounts that comprise the City's available match is on the following page. The City's match includes invested funds and in-kind services prior to and after the January 15, 2010 Notice of Funds Availability (NOFA) through next month's contract award. In addition, the City's match will include invested funds and in-kind services that will be incurred in the future during acquisition of the WMDS. Staff estimates a $1,980,478 match for prior and future invested funds and in -bind services is available to satisfy the City's $1,096,729 maximum match requirement. The staff match estimate was provided to NoaNet requesting they confirm the components and amounts before tonight's meeting. N:ICC0UNCILIFINALIBT0P Available Match.doc L 6 • • • C • November 15, 2011 City Council Re: Broadband Technology Opportunities Program Available Match Page 2 Broadband Technology Opportunities Program Available Match Public Safety Considerations Study (1116114-12131114) 1n -Kind Match Cash Match Outside consultants (actual) $ 22,500 $ - City stafftime planning and support (actual) . 29,742 - Sub -Total $ 52,242 $ Wireless Netmrk RFP support (8/l/11-12/31/11) Outside consultants (actual) $ 65,400 $ - City staff planning and support (actual) 12,9031 _ City stafftime RFP evaluation & negotiation (estimate) r 6,761 - Sub -Total $ 75,065 $ - Public Works and Utilities Department Contributions 2411 City staff time new fiber network sites 2011 colocated new fiber network sites -.. 2011 redundant backbone routing 2011 network upgrade oversight 2012 redundant backbone routing (estimate) 2012 colocated new fiber network sites (estimate) 2012 City staff time new fiber network sites (estimate) BTOP environment assessment (estimate) Right ofway construction permitting (estimate) Electrical work permitting (estimate) Street light standard replacement (estimate) (111/11-4130111) �$ 10,036 (split 1/2 cost) 36,122 (split 1/2 cost) 93,499 CTC (split 1/2 bill) 4,950 (splk 112 cost) 55,000 (split 1/2 cost) 50,004 (111/12-4/30/12) 10,036 16,575 . 4,618 21,200 24,004 Phase I&II City stafFtime project management (estimate) (1/l/12-7/31/12) 19,271 - Phase III City stafftime project management (estimate) (8/1112-7131113) 33,036 - Sub -Total $ 354,343 $ 24,000 Police and Fire Departments Contribution New World Systems software (actual) 10/31108-1/15/10 $ 562,738 $ New World Systems software (actual) 1/16110-7/22/11 257,415 New World Systems upgrades (estimate) 7123/11-12/31111 145,200 - Traffic control (estimate) 44.800 - NetMotion software (actual) 52,876 _ PD & FIS stafftime InMotion & mobile installation testing (estimate) 12,804 - Criminal _justice fiend ( actual) - 340,000 Sub -Total $ 1,075,829 $ 300.000 Community and Economic Development Contribution Harbor Security Surveillance project (estirnate) $ 103,000 $ - Sub -Total $ 143,000 $ Total Available Match 1.,660,478 320,000 Minimum Required City Match 1,096,729 L-7 MINUTES • PLANNING COMMISSION Port Angeles, Washington 98362 October 12, 2011 6:00 p.m. ROLL CALL Members Present: Doc Reiss, Nancy Powers, Amanda Anderson, John Matthews, Tim Boyle Members Excused: David Miller, Sissi Bruch Staff Present: Sue Roberds, Heidi Greenwood, Roberta Korcz Public Present: None PLEDGE OF ALLEGIANCE Chair Reiss opened the regular meeting at 6:00 p.m. and led the Pledge of Allegiance. APPROVAL OF MINUTES Commissioner Matthews moved to approve the September 28, 2011, regular meeting minutes as presented. The motion was seconded by Commissioner Boyle and passed 5 — 0. PUBLIC HEARING: MUNICIPAL CODE AMENDMENTS - Proposed amendments to Titles 5 Business Licensed, 14 (Parking), 15 (Environment), 16 (Subdivision). and 17 (Zoning) of the Port Angeles Municipal Code. Amendments are intended to be minor in nature and are part of an annual review meant to clarify confusing or conflicting land use regulations and correct obvious errors. A proposal to increase permitted fence height and to permit the division of properties (short plat) that abut on improved streets not necessarily dedicated to the City are changes in regulations rather than clarification of existing language. Chair Reiss opened the public hearing. Planning Manager Roberds began review of the proposed amendments to various sections of the Port Angeles Municipal Code as outlined in the October 12, 2011, memorandum to the Commission. There being no public to speak to the matter, Chair Reiss closed the public hearing. The Commission began a discussion on each of the matters under consideration for amendment and agreed that the recommendations made were supportable. Commissioner Powers moved to recommend that the City Council approve the amendments as proposed. Commissioner Boyle seconded the motion that passed 5 — 0. • M-1 Planning Commission Minutes October 12, 2011 Page 2 COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS None REPORTS OF COMMISSION MEMBERS Commissioner Powell asked if the Council is moving forward with a Hearing Examiner position. Planner Roberds reported that it was likely the HE position would not be funded in 2012 but is certainly not off the table for the future. ADJOURNMENT The meeting adjourned at 6:50 p.m. Sue Roberds, Secretary Doc Reiss, Chair PREPARED BY: S. Roberds M-2 • • • DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT BUILDING DIVISION MONTHLY PERMIT".REPO,RT .00TOBER 2011. CATEGORY JAN. FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. OCT. 2011 YTD 2010 YTD RESIDENTIAL -NEW MODU LAR/MAN U FACT. .................................................................................................................. Value 1 $92,108 ............................... ................................ . 1 $92,108 SINGLE FAMILY Value 2 $291,806 1 $149,932 2 ....... $430,722 1 ................ $97,060 1 .......................................................................................................................... $225,308 1 $175,042 1 $150,675 2 $236,921 11 17 $1,757,466 $2,296,262 MULTI -FAMILY Value .................................................................................................................................................................................................................................................................................. 1 $1,609,627 ACCESSORIES .................. Value..............................$5,040................$30,600.. 1 1 ...... 1 ,......$42,27 ......... 1 ........$6,720.. ....... 1 .,...... $3,024......... 2 .......$28,512................$17,280..............;$15,180........ 1 1 ............................... 2 .......$36,1000....... 11 . 15 8184,630 $260,076 COMMERCIAL -NEW RETAIL .................................................................................................................................................................................................................................................................................. Value 2 $211,749 1 ........ ................ $2,400 ......................................................... 3 1 $214,149 $55,440 HOTEL/MOTEL Value ............................... .................. ............................... ............ . ........ I ................... .., ............................... ............................... .I........................... OFFICE .. ...................................................................................................................... Value 1 $43,520 .......................................................... ..................................................................................................................................................................................... 1 1 $43,b20 $8,420 DRINKING/DINING Value ..................................................................................................................................................................................... AUTO/SERVICE Value ....................................................................................................................................................... INDUSTRIAL ................................................................................................................................................................................................................................................................................................................................................................. Value 2 $4,403,654 2 $27,665 3 $578,203 1 $70,000 8 $5;079,522 PUBLIC - NEW SCHOOLS/HOSPS/GOVT ........................................................................................ Value 1 $7,204 ............................................................................................ 11 .............................................................................................. $9,701 ........................................................... 2 .2 $16,905 $111;774 CHURCHES Value ..................................................................................................................................................................................................................... RECREATION Value ............................................................................................................................................................................................................... REPAIR & ALT. RESIDENTIAL .. ..... Value ................... 28 ..... $321,410 17 $128,206 31 $149,217 22 $106,187 34 $402,129 35 $247,799 37 $196,644 47 $405,888 38 $206,645 40 $182,971 329. 322 $2,347,096 $2,213,450 COMMERCIAL .......................................................................................................................................................................................................................................................................................................................................I.............. Value 9 $120,210 7 $38,042 12 $108,983 17 $324,546 16 $106,020 16 $411,097 12 $260,808 21 $1,291,144 14 $113,343 14 $211,564 138 132 $2,985,757 $1,346,687 PUBLIC .................................... .................. Value ....................... I...... 1 ,.............................. $20,000 3 ............................... $282,837 1 ..... ,...,................... $800 1 ............. I ................ $19,567 2 .... ........................... $4,300 ............................... .......... 2 ........................................... $65,000 1 ...... ................................ $42,054 11 19 $434,558 $2,067,558 DEMOLITION / MOVE ................................................................................................................................................................... Value 2 $0 2 $0 1 .................................................................................................................................................................................................... $0 3 $39,957 2 $7,800 3 $0 4 $0 17 - 9 $47,757 $2,000 BUILDING TOTALS BLDG PERMITS ....... ..... CONST, VALUE .....................................................................................................................................................................................................................................................I......I....................,.................................................. BLDG PERMITS FEE 45. ....................................................................................................................................................................................................................................:................................................... $881,298 $17,606 26 $216,848 $6,003. 50 . $733,243. $14,672 42 $438,253 . $8,764 57 $1,001,419 $19,503 61 $1,018,018 $20,939 53 $5,103,694 $41,475 78 $1,982,319 $32,839 61 $1,090,920 $18,121 59 $737,456 $17,057 532 519 $13,203,468 $9,971,294 $196,979. $201,121 UOF O'S ISSUED* 3 5 4 7 10 2 1 4 1 0 14 6 55 59 *Certificate of Occupancy (C of O) issued to new or relocated businesses. M-3 P ORT NGELES -.', A,, W A S H I N GTO N, U.S.A. CITY COUNCIL MEMO DATE: November 15, 2011 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: CSO Phase 1 Environmental Engineering -- Farallon Consulting LLC Summary: Farallon Consulting, LLC was retained by the City in October 2010, to provide technical and environmental assistance regarding the former Rayonier site in matters relating to the Combined Sewer Overflow (CSO) Phase 1 project. On October 18, 2011 Council requested that staff provide a projection of what the City's future additional costs on Farallon's contract are likely to be. Recommendation: For information only, no action requested. Background/Analysis: Farallon Consulting, LLC was retained by the City in October 2010, to provide technical and environmental assistance regarding the former Rayonier site in matters relating to the Combined Sewer Overflow (CSO) Phase 1 project. On October 18, 2011, City Council approved Amendment 4 to Farallon's contract. The amendment provided for additional work necessary for finishing the design phase of the CSO Phase 1 project. Tasks included,. l) completing the Baseline Assessment Report for the soil and groundwater sampling on the portion of the former Rayonier mill site purchased by the City, 2) providing technical support to the City as Rayonier completes the Materials Management Plan and as DOE approves it, 3) finishing the contract documents, and 4) continuing with the permitting process. At the October 18 meeting, staff was asked to bring back a projection of what the City's costs on this particular contract may be. The current value of Farallon's contract is $279,618, of which 81% has been paid. The CSO Phase 1 construction is scheduled to last 18 months, and active excavation on the Rayonier site is currently estimated to be six months duration. Based on what is currently known, estimated additional work for Farallon during the construction phase is about $59,300. The tasks and costs are detailed below: N:\CCOUNCIL\FINAL\CSO Phase I Environmental Engineering - Farallon Consulting.docx M - 4 • • • L_J • November 15, 2011 City Council Re; CSO Phase I Environmental Engineering — Farallon Consulting Page 2 CSO Phase I Project Environmental Engineering Estimate for the Construction Phase Farallon Professional Services Agreement Amendment 5) Task 2 Technical su ort $4,000 Task 5.1 Pre -construction meeting and progress meetings Based on 1 hr per week telecogference and up to two site visits per month. Monthly progress reports. WOO Task 5.22 On-site monitoring (2 weeks) $1600 Task 5.3 Close-out report $11,500 TOTAL $59,300 Before the construction phase begins, a contract amendment will be brought to Council in order to award this work. A= 11 The table above presents upcoming program milestones and when Council action would most likely be expected. The first half of 2012 has numerous actions projected to come forward. to Council as the program progresses toward construction contract award. This isn't all that is happening with regard to reducing CSO impacts and improving stormwater quality. The following photographs show some other recent work undertaken by the City in conjunction with the street overlay project that is currently underway. Such small actions really can add up to significant improvement over time. New 5tormwater Finished Stormwater Preparation for Pervious Manhole - Albert St. Separation -- Albert St. Pavement - Race & J St Stets October 2011 October 2011 November 21 1� MILESTONES .....- ..,...........- „ .. .. --. . .............. .... . - - - UPCOMING PROGRAMPhase DATE - - - - ...- . ACTION ......... _..,... .. l Construction Ci ruction Management Contract. Advertised 11/15/2011 - . CSO Phase II design Proposal - Brown & Caldwell 12/31/2011 Rayorier Outfall Desrgn Amendment -Brown & Caldwell 1/17/2012: ................... Council Action CSO Phase I SRF Loan Approval - 1/24/2012 Council Action CSO Phase I Construction Contract Competitively Advertised . .... ...I.... ..... .......... .... _.._..........._----------- - ._.........._ -.... ....... - ...._ 2/1.1/2012 CSO Phase I Construction_ Management Contract Awarded ....,.. VVVV2/21/2012: 2/21/2012. Council Action CSO Phase I Post -Award Design Support Amendment Brawn & Caldwell Council Action': `CSO Phase I Past -Award Environmental Services Amendment - Farallon 2/21/2012 Council Action; ;CSO Phase li Design Contract Amendment - Brown & Caldwell 3/20/2012 Council Action, y nier Outfall Rehabilitation Contract Competively Advertised 4/1/2012 CSCE Phase I Post Award Archaelogical Support Contract Award 4/17/2012: Council Action: -CSO Phase I Construction Contract Awarded 4/17/2012 Council Action CSO Phase I Construction Contract Notice to Proceed Issued 6/4/2012. :Rayonier Outfall Rehabilitation Awarded .................................................................................................................................................................... 6/13/2012 ..................................................... Council Action; Plant Headworks Improvements Complete (included in Phase 1 contract) w ............ ..... ..........,........,...........,..,-.N ........-......... - 12/31/201.2 ........................... - CSO Phase II Design Complete5/31./2013 --------- -- -..................................... _ .._...... iCSC7 Phase I Construction - Trail Work Complete 6/1./2013: 'Rayonier Outfall Rehabilitation Complete .............................v...........,..............._ _., .,.........._...... _ ......w .. _.. .............._........................... 4th Qtr 2013 u....... .CSO Phase lI SRF Loan Application ........ ................................._ ..................-........................................................ 4th Qtr 2013; ........................... ;CSO Phase II Construction Management Contract Advertised ........... _ ................ 4th Qtr 2013 CSO Phase I Construction Complete _.......m.,....n....., m. ,..,...........-._.., _ ...... _.................... ............ - �.. 4th Qtr 2013 �........ :CSO Phase II SRF Loan Application Approval 1st Qtr 2014: Council Action: CSO Phase II Construction Contract Advertised 1st Qtr 2014 CSO Phase 11 Construction Management Contract Awarded 1st Qtr 2014: Council Action. ,CSO Phase ll Post -Award Design Support Amendment _........._. ............................................................................. _._ ................ ,...... 1st Qtr 2014 ....- Council Action' CSO Phase II Construction Contract Awarded .............. ......................... '......................... 2nd Qtr 2014 ,.......H..... ...... .......-....,..._......._....._ � ............. . Council Action_ : CSO Phase I Post Construction Monitoring Complete _ _...... 4th Qtr 2014 ........................ .. _ .CSD Phase II Construction Complete :.. ........ .. .. ... . . - . . . . . .. . . . . . . . .... . . . .. ... ...... . . .. . . . . . . . . . .. ... .. . . . .. .... .. ... ... ... ...... 4th Qtr 2015 . .. . .. . .-.... .. ...,. .I ....- ------ -- - -- I. . - -CSO Phase Il Post Construction Monitoring Complete4th Qtr 2016: .... . . . . ... . . . . . .... . .. . ... 11 The table above presents upcoming program milestones and when Council action would most likely be expected. The first half of 2012 has numerous actions projected to come forward. to Council as the program progresses toward construction contract award. This isn't all that is happening with regard to reducing CSO impacts and improving stormwater quality. The following photographs show some other recent work undertaken by the City in conjunction with the street overlay project that is currently underway. Such small actions really can add up to significant improvement over time. New 5tormwater Finished Stormwater Preparation for Pervious Manhole - Albert St. Separation -- Albert St. Pavement - Race & J St Stets October 2011 October 2011 November 21 1�