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HomeMy WebLinkAboutAgenda Packet 11/20/2012PORT EL ASHINGTON, U.&A, AGENDA CITY COUNCIL MEETING 321 East 5th Street NOVEMBER 20, 2012 SPECIAL MEETING - 5:00 p.m. REGULAR MEETING - 6:00 p.m. 'G 31 A G, ENITA ITEM 0 Note The Mayor may determine the order ofbusiness for a particular City Council meeting The agenda should be arranged to best serve the needs and/or convenience of the Council and the public The items of business for regular Council meetings may include the following. A. SPECIAL MEETING AT 5:00 p.m. —for the purpose of conducting an Executive Session under authority ofRCW 42 30.110(1)(i), to discuss potential litigation with legal counsel, and under authority ofRCW 42 30140(4)(b) for the purpose of planning, or adopting the strategy, or position, to be taken by the City during the course of collective bargaining REGULAR MEETING AT 6:00 p.m. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS ---- C. PUBLIC COMMENT D. ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember E. CONSENT AGENDA 1. Expenditure Approval List from 10/27/12 to 11/9/12 for $2,027,608.52 E-1 Accept Consent Agenda 2. E Street Reservoir Cover Rehabilitation, Amendment No. I E-24 3. FEMA Port Security Grant Purchases / Resolution - Compressed E-26 Air Foam System 4. Wood Power Poles, Contract LO -12-036 / Material Purchase E-31 5. Gas Monitoring Services — iNet Agreement E-32 6. Amendment - Feiro Marine Life Center / NOAA Olympic Coast E-33 National Marine Sanctuary Pre -Design F. QUASI-JUDICIAL MATTERS — REQUIRING PUBLIC HEARINGS (6:30 P.M., or soon thereafter) ---- G. PUBLIC HEARINGS — OTHER (6:30 P.M. or soon thereafter) 1. 2013 Property Tax Levy / Ordinance and Resolution G-1 1. Continuation of Public Hearing on Property Tax; Conduct 2"d Reading; Adopt. 2. 2013 Budget G-7 2. Presentation on Expenditures; Open Public Hearing; Conduct I' Reading; Continue to December 4. 3. Proposed Medic I Utility Rate Adjustments G-20 3. Presentation; Open Public Hearing; Conduct V Reading; Continue to Dec. 4. H. ORDINANCES NOT REQUIRING PUBLIC HEARING ---- NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK November 20, 2012 Port Angeles City Council Meeting Page - I �' S a War zng' 7 st 1A101 00 C-01 'VZ' ik-n - I. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS ---- J. OTHER CONSIDERATIONS 1. Waterfront Transportation Improvement Project / Construction J-1 1. Approve Services — Phase I Esplanade TR02-2003 Studio Cascade — Amendment #3 2. 4`hStreet Stormwater Improvements - Project DR03-2009 J-5 2. Approve PACE Engineers - Professional Services Agmt. Amendment No. 3 3. Morse Creek Hydroelectric Project Evaluation J-7 3. Approve 4. City of Port Angeles Screen House and Water Meter Shed J-8 4. Approve Agreement with National Park Service 5. Gateway/Krei Construction Claim: Ryan Swanson & Cleveland J-14 5. Approve Professional Services Agreement (PSA) 6. Wild Olympics Wilderness and Wild & Scenic Rivers Act of J-24 6. Discuss Whether to Consider Taking a 2012,S.3329 / Discuss Whether to Consider Taking Position Position K. FINANCE 1. Electric Transformers, Contract LO-12-013 / Material Purchase K-I 1. Approve L. COUNCIL REPORTS - M. INFORMATION City Manager Reports: 1. Planning Commission Minutes M-1 2. PA Forward Committee / Meeting Minutes M-6 3. Recreation Division / 3rd Quarter Report M-14 N. EXECUTIVE SESSION - O. ADJOURNMENT - PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK November 20, 2012 Port Angeles City Council Meeting Page - 2 PUBLIC INTEREST SIGN-UP SHEET X-1jL GELES WASHINGTON, U S A DATE OF MEETING: November 20, 2012 You are encouraged to sign below if: CITY COUNCIL REGULAR MEETING LOCATION: City Council Chambers 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. u G.\Group\Clerk\Forms\Council Attendance Roster.doc &/N j 77-� e i7LlTro N '0a�� C IN 7 o v L 6N, aflt cc�v h c� UI I 'Y N u G.\Group\Clerk\Forms\Council Attendance Roster.doc V, G:\Group\Clerk\Forms\Council Attendance Roster.doc w Comments on Wild Olympics Glenn Wiggins - NOTAC Port Angeles City Council — 11/20/12 Before you make a decision on Wild Olympics you should be aware of some new developments. The first will be a presentation by Harry Bell, President of NOTAC who is with me here tonight, planned for Tuesday, November 27t" at the PABA breakfast meeting. This plan gives the specifics that accepts the idea of the wilderness proposal but only if other lands managed by the Forest Service can become a working forest, known as MATRIX lands in the current NW Forest Plan. Both ideas need certainty about their future management. Preservationists would add wilderness while other forest users would benefit from access provided for a host of activities not possible in wilderness, including the economic engine that only runs by harvesting trees on a sustainable basis. We should be aware of the size of the Wild Olympics proposal. It is 200 square miles, about 2.5 times the size of Seattle. Trees are growing there under the NW Forest Plan. Plans can be revised and that is the fear of proponents for Wild Olympics. The second development is the Port's study of the economic realities of Wild Olympics. We understand that this will be available in mid December. It would be sensible to include that information before you decide to endorse or reject Wild Olympics, if in fact, you wish to do either. There are people here who support Wild Olympics in its entirety without compromise. These days there must be compromise in many arenas, this one to assure forest workers and industry that the existing infrastructure will continue to be supported by a valuable and renewable resource available from the National Forest for years to come. Thank you. -2 - Addendum —Wiggins 11/20/12 Based on data from the Washington Forest Protection Assoc. relating to employment, wages, and taxes paid for forest workers on private forest land, the following can be extrapolated for 143,000 acres of working forest in ONF (Matrix) 9 jobs per 1000 acres = 1200 jobs $57,000,000 in wages = $47,000 per job THE GREEN PARTY OF CLALLAM COUNTY, WASHINGTON STATE November 19, 2012 A RESOLUTION REQUESTING THE PORT ANGELES CITY COUNCIL TO SUPPORT THE WILD OLYMPICS WILDERNESS AND WILD AND SCENIC RIVERS ACT. WHEREAS. The Olympic Peninsula Temporate Rainforest is a unique and fragil environmental treasure. WHEREAS: The Olympic Peninsula Temporate Rainforest is a priceless asset in the economy of the Olympic Peninsula bringing tourists from worldwide. WHEREAS:The Olympic Temporate Rainforest is home to several threatened species of flora and fauna. WHEREAS: The Olympic Temporate Rainforest provides countless opportunities for sportsmen such as hunting, fishing, hiking and camping. WHEREAS: Many of the permanent residents of the area moved here expressly for the natural beauty provided by the Olympic Rainforest. WHEREAS: The Wild Olympics Act will have very little to no impact on the forest products industry. WHEREAS: The Wild Olympics Act will act to protect and preserve the Olympic Temporate Rainforest and the rivers that course through it. THEREFORE: The Green Party of Clallam County repectfully requests the City Council of Port Angeles to fully support the Wild Olympics Wilderness and Wild and Scenic Rivers Act. f Colin Steele, Facilitator, Green Party Nel on Cone, Secretary, Green Party 4y ' p.Co;n ,, ..� Date 11/14/2012 City of Port Angeles City Council Expenditure Report "�e.x ►�� From: 10/2712012 To: 11/9/2012 Vendor Description Account Number Invoice Amount ANDERSON, ROBIN BANNER 001-0000-237.00-00 -5.95 ELECSYS INT'L CORP RADIX MAINTENANCE 001-0000-237.00-00 -21.34 Ernesto Secondez DEPOSIT REFUND, MP, EVENT 001-0000-239.93-00 150.00 Dooley Enterprises, Inc 40 S&W 6CS 001-0000-237.00-00 -97.02 Division Total: $25.69 Department Total: $25.69 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-1210-513.42-10 20.33 10-23 A/C 206T31016458413 001-1210-513.42-10 27.75 VERIZON WIRELESS CITY BLACKBERRY BILL 001-1210-513.42-10 109.62 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-1210-513.42-10 2.07 City Manager Department City Manager Office Division Total: $159.77 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-1220-516.42-10 4.07 10-23 A/C 206T310164584B 001-1220-516.42-10 5.55 VERIZON WIRELESS CITY BLACKBERRY BILL 001-1220-516.42-10 54.81 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-1220-516.42-10 5.50 City Manager Department Human Resources Division Total: $69.93 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-1230-514.42-10 2.03 10-23 A/C 206T310164584B 001-1230-514.42-10 2.77 DATA BASE 9 CONTAINERS PICKED UP FO 001-1230-514.41-50 227.54 PACIFIC OFFICE EQUIPMENT INC HP LASERJET INK CARTRIDGE 001-1230-514.31-01 202.51 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-1230-514.42-10 0.40 City Manager Department City Clerk Division Total: $435.25 City Manager Department Department Total. $664.95 UNITED WAY OF CLALLAM COUNTY 3RD QUARTER 001-1390-519.49-71 14,062.50 City Manager Dept Community Service Division Total: $14,062.50 City Manager Dept Department Total: $14,062.50 ARBITRAGE COMPLIANCE SPECIALISTS ARBITRAGE 1994 BONDS 001-2010-514.41-50 5,500.00 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-2010-514.42-10 14.23 10-23 A/C 206T310164584B 001-2010-514.42-10 19.42 OLYMPIC STATIONERS INC SUPPLIES 001-2010-514.31-01 28.24 VERIZON WIRELESS CITY BLACKBERRY BILL 001-2010-514.42-10 54.97 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-2010-514.42-10 6.86 WASHINGTON (OAST), STATE OF 3rd Quarter Unemployment 001-2010-514.20-60 1,166.00 Finance Department Finance Administration Division Total: $6,789.72 ADVANCED TRAVEL Grant Class -Grooms 001-2023-514.43-10 193.31 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-2023-514.42-10 18.30 10-23 A/C 206T310164584B 001-2023-514.42-10 24.98 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-2023-514.42-10 2.15 Finance Department Accounting Division Total: $238.74 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-2025-514.42-10 26.44 10-23 A/C 206T310164584B 001-2025-514.42-10 36.08 ELECSYS INT'L CORP RADIX MAINTENANCE 001-2025-514.48-10 275.34 E-1 Pagel 4�.co A r ��, Date 11/14/2012 City of Port Angeles lift -- City Council Expenditure Report C.:_ From: 10/27/2012 To: 11/9/2012 Vendor Description Account Number Invoice Amount EQUIFAX CREDIT REPORTS 001-2025-514.41-50 70.84 FEDERAL EXPRESS CORP Shipping Chgs 001-2025-514.48-10 20.12 LEXISNEXIS PERSON SEARCHES 001-2025-514.41-50 82.76 SWAIN'S GENERAL STORE INC BOOT ALLOWANCE - METER RE 001-2025-514.31-11 146.20 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-2025-514.42-10 9.88 Finance Department Customer Service Division Total: $667.66 MORNINGSIDE COMMUNICATIONS/MEDIA SERV 001-2080-514.41-50 855.00 PACIFIC OFFICE EQUIPMENT INC OCT COPY COSTS 001-2080-514.45-31 123.46 OCT COPY COSTS 001-2080-514.45-31 30.83 UNITED PARCEL SERVICE Shipping Chgs 001-2080-514.42-10 20.00 Shipping Chgs 001-2080-514.42-10 40.00 Finance Department Reprographics Division Total. $1,069.29 Finance Department Department Total: $8,765.41 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-3010-515.42-10 12.20 10-23 A/C 206T310164584B 001-3010-515.42-10 16.65 GREAT AMERICA LEASING CORP COPIER LEASE FOR OCT. 001-3010-515.45-31 163.47 VERIZON WIRELESS CITY BLACKBERRY BILL 001-3010-515.42-10 54.80 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-3010-515.42-10 15.14 WEST GROUP 2013 CT.RULES-ST.FED&LOC 001-3010-515.31-01 82.80 Attorney Attorney Office Division Total: $345.06 FRIENDSHIP DIVERSION SERVICES FRIENDSHIP DIV. OCT. 001-3012-598.51-23 725.50 Attorney Jail Contributions Division Total: $725.50 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-3021-515.42-10 8.13 10-23 A/C 206T31016458413 001-3021-515.42-10 11.10 CLALLAM CNTY DIST 1 COURT OCTOBER FILING FEES 001-3021-515.50-90 9,545.00 GREAT AMERICA LEASING CORP COPIER LEASE FOR OCT. 001-3021-515.45-31 163.47 VERIZON WIRELESS CITY BLACKBERRY BILL 001-3021-515.42-10 54.82 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-3021-515.42-10 6.46 WEST GROUP 2013 CT.RULES-ST FED&LOC 001-3021-515.31-01 82.79 Attorney Prosecution Division Total. $9,871.77 Attorney Department Total: $10,942.33 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-4010-558.42-10 15.25 10-23 A/C 206T310164584B 001-4010-558.42-10 20.81 VERIZON WIRELESS CITY BLACKBERRY BILL 001-4010-558.42-10 27.40 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-4010-558.42-10 25.27 Community Development Planning Division Total: $88.73 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-4020-524.42-10 5.29 10-23 A/C 206T310164584B 001-4020-524.42-10 7.21 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-4020-524.42-10 0.96 ZENOVIC & ASSOCIATES SPECIALIZED ENGINEER REV[ 001-4020-524.41-50 215.60 Community Development Building Division Total. $229.06 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-4030-559.42-10 0.81 E-2 Page 2 e�' Date 11/14/2012 City of Port Angeles City Council Expenditure Report �* From: 10/27/2012 To: 11/9/2012 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-23 A/C 206T310164584B 001-4030-559.42-10 1.11 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERI PHI 00 1 -4030-559.31 -01 79.95 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-4030-559.42-10 5.34 Community Development Code Compliance Division Total: $87.21 Community Development Department Total. $405.00 CAPACITY PROVISIONING INC Network Services 001-5010-521.42-12 66.96 CENTURYLINK-QWEST 10-20 A/C 206Z200017790B 001-5010-521.42-10 199.03 10-23 A/C 206T31979835B 001-5010-521.42-10 64.74 10-23 A/C 20611918873BT 001-5010-521.42-10 57.46 COMMUNICATIONS/MEDIA SERV 001-5010-521.42-10 32.54 10-23 A/C 206T310164584B 001-5010-521.42-10 44.40 PUBLIC SAFETY TESTING INC MEMBERSHIPS 001-5010-521.49-01 350.00 VERIZON WIRELESS CITY BLACKBERRY BILL 001-5010-521.42-10 149.66 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-5010-521.42-10 63.32 Police Department Police Administration Division Total. $1,028.11 ADVANCED TRAVEL CVSA Trng-Ensor 001-5021-521.43-10 855.75 BLUMENTHAL UNIFORMS & EQUIP BADGES & OTHER ID EQUIP. 001-5021-521.31-11 162.55 CAPACITY PROVISIONING INC Network Services 001-5021-521.42-12 202.26 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-5021-521.42-10 20.33 10-23 A/C 206T310164584B 001-5021-521.42-10 27.75 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5021-521.42-10 33.72 SHIPPING AND HANDLING 001-5021-521.42-10 33.72 Robert Slipper DC JUDGE ORDER TO PAY CLA 001-5021-521.49-90 506.60 PORT OF PORT ANGELES RENTAL OR LEASE SERVICES 001-5021-521.49-90 160.65 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5021-521.31-01 350.70 VERIZON WIRELESS CITY BLACKBERRY BILL 001-5021-521.42-10 569.63 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-5021-521.42-10 7.25 Police Department Investigation Division Total: $2,930.91 ADVANCED TRAVEL CJTC-Dropp 001-5022-521.43-10 2,092.84 CJTC Trng-Heuett 001-5022-521.43-10 2,085.10 K9 Course -Miller 001-5022-521.43-10 637.71 AIRPORT GARDEN CENTER FEED, BEDDING,VIT-ANIMAILS 001-5022-521.49-80 65.03 BLUMENTHAL UNIFORMS & EQUIP BADGES & OTHER ID EQUIP. 001-5022-521.31-11 19.46 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-5022-521.42-10 56.94 10-23 A/C 206T310164584B 001-5022-521.42-10 77.71 Dooley Enterprises, Inc. 40 S&W 6CS 001-5022-521.31-80 1,252.02 SWAIN'S GENERAL STORE INC FARE COLLECTION EQUIP&SUP 001-5022-521.31-01 9.66 VERIZON WIRELESS CITY BLACKBERRY BILL 001-5022-521.42-10 2,346.20 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-5022-521.42-10 31.95 Police Department Patrol Division Total: $8,674.62 VERIZON WIRELESS CITY BLACKBERRY BILL 001-5026-521.42-10 34.89 Police Department Reserves & Volunteers Division Total: $34.89 E-3 Page 3 0, tf"4-% City of Port Angeles Date 11/14/2012 City Council Expenditure Report From: 10/2712012 To: 1119/2012 Vendor Description Account Number Invoice Amount ADVANCED TRAVEL WAPRO-Schdke 001-5029-521.43-10 110.75 AIR FLO HEATING COMPANY INC AIR CONDITIONING & HEATNG 001-5029-594.64-10 8,653.03 CANON USA, INC RENTAL/LEASE EQUIPMENT 001-5029-521.45-31 384.71 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-5029-521.42-10 20.33 10-23 A/C 206T3101645846 001-5029-521.42-10 27.75 LINCOLN STREET STATION SHIPPING AND HANDLING 001-5029-521.42-10 10.25 PACIFIC OFFICE EQUIPMENT INC RENTAL/LEASE EQUIPMENT 001-5029-521.45-31 164.96 RENTAL/LEASE EQUIPMENT 001-5029-521.45-31 50.29 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 3.89 COMPUTERS,DP & WORD PROC. 001-5029-521.31-01 372.67 COMPUTERS,DP & WORD PROC. 001-5029-521.31-01 324.31 VERIZON WIRELESS CITY BLACKBERRY BILL 001-5029-521.42-10 80.14 WAPRO WAPRO CERTIFICATION -E SCH 001-5029-521.49-01 100.00 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-5029-521.42-10 16.42 Police Department Records Division Total: $10,319.50 Police Department Department Total. $22,988.03 CAPACITY PROVISIONING INC Network Services 001-6010-522.42-12 334.80 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-6010-522.42-10 28.47 10-23 A/C 206T310164584B 001-6010-522.42-10 38.85 COMMUNICATIONS/MEDIA SERV 001-6010-522.42-11 8.13 10-23 A/C 206T3101645846 001-6010-522.42-11 11.10 KROESEN'S INC SHIRTS 001-6010-522.20-80 197.29 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-6010-522.42-10 4.70 RADIO & TELECOMMUNICATION 001-6010-522.42-11 8.21 Fire Department Fire Administration Division Total: $631.55 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-6020-522.42-10 26.44 10-23 A/C 206T310164584B 001-6020-522.42-10 36.08 Kevin Denton REIMBURSE CLOTHING ALLOWA 001-6020-522.20-80 76.08 SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 001-6020-522.20-80 151.62 WASHINGTON (DESTrBS), STATE OF RADIO & TELECOMMUNICATION 001-6020-522.42-10 1.04 Fire Department Fire Supression Division Total: $291.26 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-6021-522.42-10 2.03 10-23 A/C 206T310164584B 001-6021-522.42-10 2.77 SEAWESTERN INC CLOTHING & APPAREL 001-6021-522.31-11 165.69 Fire Department Fire Volunteers Division Total. $170.49 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-6030-522.42-10 4.07 10-23 A/C 206T31016458413 001-6030-522.42-10 5.55 VERIZON WIRELESS CITY BLACKBERRY BILL 001-6030-522.42-10 54.81 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-6030-522.42-10 1.60 Fire Department Fire Prevention Division Total: $66.03 ADVANCED TRAVEL Fire Academy-KD/RG/TW 001-6040-522.43-10 776.10 Fire Academy-JM/RL 001-6040-522.43-10 538.60 E-4 Page 4 yccorq Date 11/14/2012 ��i~ J City of Port Angeles City Council Expenditure Report �`'^••Rh From: 10/27/2012 To: 11/9/2012 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-6040-522.42-10 4.07 10-23 A/C 206T31016458413 001-6040-522.42-10 5.55 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-6040-522.42-10 0.96 Fire Department Fire Training Division Total: $1,325.28 CED/CONSOLIDATED ELEC DIST INC LIGHT BULBS 001-6050-522.31-20 20.16 Coral Wheeler SUPPLIES FOR STATION 001-6050-522.31-20 162.38 MRS CLEAN BUILDING MAINT&REPAIR SER 001-6050-522.41-50 395.00 SWAIN'S GENERAL STORE INC EQUIP MAINT & REPAIR SERV 001-6050-522.31-20 19.74 SALE SURPLUS/OBSOLETE 001-6050-522.31-20 15.14 Fire Department Facilities Maintenance Division Total: $612.42 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-6060-525.42-10 18.30 10-23 A/C 206T310164584B 001-6060-525.42-10 24.98 Fire Department Emergency Management Division Total: $43.28 Fire Department Department Total: $3,140.31 ADVANCED TRAVEL APWA Conf-Cutler 001-7010-532.43-10 384.71 Const Bid Trng-Hanley 001-7010-532.43-10 30.50 Const Bid Trng-Mahlum 001-7010-532.43-10 35.50 Army Corp of Eng -Neal 001-7010-532.43-10 250.00 Army Corp of Eng -MP 001-7010-532.43-10 863.61 CANON USA, INC RENTAULEASE EQUIPMENT 001-7010-532.45-31 784.44 CAPACITY PROVISIONING INC Network Services 001-7010-532.42-12 108.40 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-7010-532.42-10 63.04 10-23 A/C 206T310164584B 001-7010-532.42-10 86.03 CREATIVE OFFICE, THE THERAPEUTIC OFFICE CHAIR 001-7010-532.31-80 748.95 IMSA-INTNL MUNICIPAL SGNL ASSC IMSA MEMBERSHIP RENEWAL 001-7010-532.49-01 70.00 Sondya Wray MILEAGE REIMBURSEMENT 001-7010-532.31-01 45.68 The Water Report SUBSCRIPTION TO THE WATER 001-7010-532.49-01 199.00 OFFICE DEPOT SUPPLIES 001-7010-532.31-01 218.81 SUPPLIES 001-7010-532.31-01 2.51 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPF001 -7010-532.31 -01 105.15 CELL PHONE DATA TRANSFER 001-7010-532.31-01 10.84 OFFICE MACHINES & ACCESS 001-7010-532.45-31 462.80 QUILL CORPORATION PAPER (OFFICE,PRINT SHOP) 001-7010-532.31-01 64.82 VERIZON WIRELESS 10-22 a/c 571136182-00001 001-7010-532.42-10 117.35 WASHINGTON (DESrrBS), STATE OF RADIO & TELECOMMUNICATION 001-7010-532.42-10 75.75 Public Works -Gen Fnd Pub Wks Administration Division Total: $4,727.89 Public Works -Gen Fnd Department Total: $4,727.89 ASM SIGNS SIGNS, SIGN MATERIAL 001-8010-574.41-50 1,121.13 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-8010-574.42-10 6.10 10-23 A/C 206T310164584B 001-8010-574.42-10 8.32 COSTCO CREDIT CARD PMTS PAPER (OFFICE,PRINT SHOP) 001-8010-574.31-01 89.52 PACIFIC OFFICE EQUIPMENT INC PRINTING,SILK SCR,TYPSET 001-8010-574.49-60 470.73 E-5 Page 5 \r .',ca o� J, Date- 11/14/2012 City of Port Angeles c..INC= City Council Expenditure Report From: 10/27/2012 To: 11/9/2012 Vendor Description Account Number Invoice Amount VERIZON WIRELESS 10-22 a/c 571136182-00005 001-8010-574.42-10 37.07 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-8010-574.42-10 3.91 Parks Dept Parks Administration Division Total: $1,736.78 CENTURYLINK-QWEST 10-20 a/c 206T217227465B 001-8012-555.42-10 57.46 COMMUNICATIONS/MEDIA SERV 001-8012-555.42-10 6.10 10-23 A/C 206T310164584B 001-8012-555.42-10 8.32 OLYMPIC PRINTERS INC MEMBERSHIP RECEIPT BOOKS 001-8012-555.31-01 336.20 OLYMPIC RESTAURANT EQUIPMENT FLOAT ASSEMBLY REPAIR KIT 001-8012-555.31-01 597.86 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-8012-555.42-10 1.60 Parks Dept Senior Center Division Total. $1,007.54 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-8050-536.42-10 4.07 10-23 A/C 206T310164584B 001-8050-536.42-10 5.55 QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 1,240.00 STEUBER DISTRIBUTING INC AGRICULTURAL EQUIP&IMPLEM 001-8050-536.31-20 30.95 SUNSET DO -IT BEST HARDWARE HAND TOOLS ,POW&NON POWER 001 -8050-536.31-20 60.48 RENTAULEASE EQUIPMENT 001-8050-536.45-30 14.09 RENTAULEASE EQUIPMENT 001-8050-536.45-30 14.09 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-8050-536.42-10 1.52 Parks Dept Ocean View Cemetery Division Total: $1,370.75 BLUE MOUNTAIN TREE SERVICE INC PW CONSTRUCTION & RELATED 001-8080-576.48-10 1,571.80 CAPACITY PROVISIONING INC Network Services 001-8080-576.42-12 305.92 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-8080-576.42-10 20.33 10-23 A/C 206T310164584B 001-8080-576.42-10 27.75 LINCOLN INDUSTRIAL CORP LAWN MAINTENANCE EQUIP 001-8080-576.48-10 260.16 SUNSET DO -IT BEST HARDWARE RENTAULEASE EQUIPMENT 001-8080-576.45-30 21.14 RENTAULEASE EQUIPMENT 001-8080-576.45-30 21.14 SWAIN'S GENERAL STORE INC FUEL,OIL,GREASE, & LUBES 001-8080-576.31-01 30.18 SPRAYING EQUIPMENT 001-8080-576.31-20 9.18 HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 44.13 JANITORIAL SUPPLIES 001-8080-576.31-20 21.37 VERIZON WIRELESS 10-22 a/c 571136182-00003 001-8080-576.42-10 123.07 CITY BLACKBERRY BILL 001-8080-576.42-10 54.81 Parks Dept Park Facilities Division Total: $2,510.98 Parks Dept Department Total: $6,626.05 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8112-555.31-20 13.48 NAPA AUTO PARTS BELTS AND BELTING 001-8112-555.31-20 22.92 Facilities Maintenance Senior Center Facilities Division Total: $36.40 AMSAN PAPER & PLASTIC-DISPOSABL 001-8130-518.31-01 130.06 PAPER & PLASTIC-DISPOSABL 001-8130-518.31-01 173.40 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-8130-518.42-10 2.03 10-23 A/C 206T310164584B 001-8130-518.42-10 2.77 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 5.76 E-6 Page 6 ro7q , Date. 11/14/2012 City of Port Angeles City Council Expenditure Report � From: 10/27/2012 To: 111912012 Vendor Description Account Number Invoice Amount SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 35.50 VERIZON WIRELESS 10-22 a/c 571136182-00005 001-8130-518.42-10 21.17 Facilities Maintenance Custodial/Janitorial Svcs Division Total: $370.69 ANGELES MILLWORK & LUMBER CO BRUSHES (NOT CLASSIFIED) 001-8131-518.31-20 7.70 MACHINERY & HEAVY HRDWARE 001-8131-518.31-20 11.21 BRUSHES (NOT CLASSIFIED) 001-8131-518.31-20 8.91 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 19.99 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 16.13 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 65.92 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 160.19 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 56.39 ELECTRICAL EQUIP & SUPPLY 001-8131-518.31-20 89.76 CENTURYLINK-QWEST 10-16 a/c 206T35572476813 001-8131-518.42-10 57.46 COMMUNICATIONS/MEDIA SERV 001-8131-518.42-10 2.03 10-23 A/C 206T310164584B 001-8131-518.42-10 2.77 HARTNAGEL BUILDING SUPPLY INC PAINTING EQUIPMENT & ACC 001-8131-518.31-20 17.53 PENINSULA HEAT INC EQUIPMENT MAINTENANCE,REC 001-8131-518.48-10 295.93 EQUIPMENT MAINTENANCE,REC 001-8131-518.48-10 724.97 SUNSET DO -IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 001-8131-518.31-20 45.35 THURMAN SUPPLY PIPE FITTINGS 001-8131-518.31-20 4.53 PIPE FITTINGS 001-8131-518.31-20 -4.53 Facilities Maintenance Central Svcs Facilities Division Total: $1,582.24 Facilities Maintenance Department Total. $1,989.33 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-8221-574.42-10 2.03 10-23 A/C 206T310164584B 001-8221-574.42-10 2.77 PENINSULA COLLEGE REFEREE FEE FOR CO-ED SOC 001-8221-574.41-50 1,000.00 Recreation Activities Sports Programs Division Total: $1,004.80 AT&T MOBILITY Dan Estes Cell 001-8222-574.42-10 7.49 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-8222-574.42-10 2.03 10-23 A/C 206T310164584B 001-8222-574.42-10 2.77 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 001-8222-574.42-10 3.75 Recreation Activities Special Events Division Total: $16.04 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 001-8224-574.42-10 2.03 10-23 A/C 206T310164584B 001-8224-574.42-10 2.77 VERIZON WIRELESS 10-22 a/c 571136182-00005 001-8224-574.42-10 42.62 Recreation Activities Youth/Family Programs Division Total. $47.42 Recreation Activities Department Total: $1,068.26 General Fund Fund Total: $75,405.75 PORT ANGELES CHAMBER OF COMM MISC PROFESSIONAL SERVICE 101-1430-557.50-83 13,342.52 Lodging Excise Tax Lodging Excise Tax Division Total. $13,342.52 Lodging Excise Tax Department Total: $13,342.52 Lodging Excise Tax Fund Fund Total: $13,342.52 E-7 Page 7 ticcEra'w Date 11/14/2012 City of Port Angeles left City Council Expenditure Report IM From: 1012712012 To: 111912012 Vendor Description Account Number Invoice Amount NORTHERN TOOL & EQUIPMENT CO HAND TOOLS ,POW&NON POWER 102-0000-237.00-00 -50.40 Division Total. -$50.40 Department Total: -$50.40 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 83.32 BUILDING MAINT&REPAIR SER 102-7230-542.41-50 83.32 ADVANCED TRAVEL Road/Street Conf-Romero 102-7230-542.43-10 267.24 Road/Street Conf-Wheatley 102-7230-542.43-10 136.12 AIRPORT GARDEN CENTER PUMPS & ACCESSORIES 102-7230-542.31-20 126.82 CAPACITY PROVISIONING INC Network Services 102-7230-542.42-12 117.18 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 102-7230-542.42-10 10.17 10-23 A/C 206T310164584B 102-7230-542.42-10 13.87 CLINICARE OF PORT ANGELES INC DOT PHYSICAL - J HAYDUK 102-7230-542.49-90 120.00 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 58.97 NORTHERN TOOL & EQUIPMENT CO HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 650.39 OLYMPIC LAUNDRY & DRY CLEANERS RAGS,SHOP TOWELS,WIPING 102-7230-542.31-01 7.59 PUD #1 OF CLALLAM COUNTY Lauridsen & L St 102-7230-542.47-10 14.85 SR 101 & Euclid 102-7230-542.47-10 14.72 SUNSET DO -IT BEST HARDWARE ENGINEERING EQUIPMENT 102-7230-542.31-25 47.83 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 20.53 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 8.68 TRAFFIC SAFETY SUPPLY CO MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 1,006.32 VERIZON WIRELESS 10-22 a/c 571136182-00003 102-7230-542.42-10 117.07 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 102-7230-542.42-10 1.75 Public Works -Street Street Division Total. $2,906.74 Public Works -Street Department Total. $2,906.74 Street Fund Fund Total: $2,856.34 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 103-1511-558.42-10 1.02 10-23 A/C 206T310164584B 103-1511-558.42-10 1.39 LINCOLN STREET STATION CERB GRANT MAILING COST 103-1511-558.31-01 7.30 PA DOWNTOWN ASSN 3RD QUARTER 103-1511-558.41-50 5,000.00 VERIZON WIRELESS CITY BLACKBERRY BILL 103-1511-558.42-10 27.41 Economic Development Economic Development Division Total: $5,037.12 Economic Development Department Total: $5,037.12 Economic Development Fund Total: $5,037.12 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 106-1512-558.42-10 2.03 10-23 A/C 206T310164584B 106-1512-558.42-10 2.77 Economic Development Archaeologist Division Total: $4.80 Economic Development Department Total. $4.80 Cultural Resources Fund Total: $4.80 LOWER ELWHA TRIBAL POLICE LOWER ELWHA TRIBAL POLICE 107-0000-213.10-90 4,171.50 Division Total: $4,171.50 E-8 Page 8 4ycci-""7 Date* 11/14/2012 City of Port Angeles City Council Expenditure Report From: 10/27/2012 To: 111912012 Vendor Description Account Number Invoice Amount Department Total: $4,171.50 ADVANCED TRAVEL WAPRO/WCIA-O'Connor 107-5160-528.43-10 160.14 911 Fall Cndtr Forum -GB 107-5160-528.43-11 468.21 Wa State TERT Mtg-KH 107-5160-528.43-11 282.89 E911 Forum -Romberg 107-5160-528.43-11 741.23 AIR FLO HEATING COMPANY INC AIR CONDITIONING & HEATNG 107-5160-594.64-10 8,653.03 CAPACITY PROVISIONING INC Network Services 107-5160-528.42-12 202.03 CAPTAIN T'S CLOTHING & APPAREL 107-5160-528.20-80 234.01 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 107-5160-528.42-10 54.90 10-23 A/C 206T310164584B 107-5160-528.42-10 74.93 HERRICK POLYGRAPH SERVICE SECURITY, FIRE, SAFETY SERV 107-5160-528.41-50 200.00 PEN PRINT INC SCHOOL EQUIP& SUPPLIES 107-5160-528.31-61 324.12 VERIZON WIRELESS CITY BLACKBERRY BILL 107-5160-528.42-10 164.45 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 107-5160-528.42-10 62.66 Pencom Pencom Division Total. $11,622.60 Pencom Department Total. $11,622.60 Pencom Fund Fund Total: $15,794.10 BANK OF NEW YORK -DEBT SVC WIRE 2011 UTGO-PORUTGOREF01 211-2419-591.73-10 160,000.00 2011 UTGO-PORUTGOREF01 211-2419-592.83-10 3,300.00 Debt Service 2001 GO Bond -Refunding Division Total: $163,300.00 Debt Service Department Total: $163,300.00 2001 GO Refunding Bonds Fund Total. $163,300.00 BANK OF NEW YORK -DEBT SVC WIRE 2005 UTGO BONDS-PORANGREF 212-2489-591.73-10 245,000.00 2005 UTGO BONDS-PORANGREF 212-2489-592.83-10 20,700.00 Debt Service 2005 GO Bond Refunding Division Total: $265,700.00 Debt Service Department Total: $265,700.00 2005 GO Refunding Bonds Fund Total. $265,700.00 BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 310-7930-595.65-10 45.15 Capital Projects -Pub Wks GF -Street Projects Division Total: $45.15 Capital Projects -Pub Wks Department Total: $45.15 ANGELES MILLWORK & LUMBER CO HAND TOOLS ,POW&NON POWER 310-8985-594.65-10 13.88 HAND TOOLS ,POW&NON POWER 310-8985-594.65-10 24.61 BLAKE SAND & GRAVEL ROAD/HWY MAT NONASPHALTIC 310-8985-594.65-10 100.34 Capital Proj-Parks & Rec Misc Parks Projects Division Total: $138.83 Capital Proj-Parks & Rec Department Total. $138.83 Capital Improvement Fund Total. $183.98 HUGHES UTILITIES LTD FASTENERS, FASTENING DEVS 401-0000-141.41-00 554.47 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 349.05 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 678.19 FASTENERS, FASTENING DEVS 401-0000-141.41-00 220.05 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 347.69 E-9 Page 9 Date 11/14/2012 City of Port Angeles City Council Expenditure Report 'r�,y 17"N From: 10/27/2012 To: 111912012 Vendor Description Account Number Invoice Amount HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 1,463.40 MCFARLAND CASCADE LUMBER& RELATED PRODUCTS 401-0000-141.43-00 7,492.61 BROWN, PHILOMENA M FINAL BILL REFUND 401-0000-122.10-99 19.01 CLIFFTON, RAY A FINAL BILL REFUND 401-0000-122.10-99 59.87 CROW, JOHN FINAL BILL REFUND 401-0000-122.10-99 37.19 FRICK, STEVEN A MANUAL CHECK 401-0000-122.10-99 9.79 GORRELL, WILLIAM N FINAL BILL REFUND 401-0000-122.10-99 186.58 GROOMS, KATHY JO FINAL BILL REFUND 401-0000-122.10-99 253.27 HALL, AMY R FINAL BILL REFUND 401-0000-122.10-99 29.14 HULL, MARTIN P FINAL BILL REFUND 401-0000-122.10-99 9.31 JOHN L SCOTT REAL ESTATE 2 FINAL REFUND -2116 CHERRY 401-0000-122.10-99 10.66 JORGE, SHAWNEE F FINAL BILL REFUND 401-0000-122.10-99 69.29 KING, WAYNE L FINAL BILL REFUND 401-0000-122.10-99 71.40 MARKS, BABBETTE OVERPAYMENT -826 E 6TH ST 401-0000-122.10-99 28.64 TENNANT, KIMBERLY D FINAL BILL REFUND 401-0000-122.10-99 75.45 THOMAS, MARK W MANUAL CHECK 401-0000-122.10-99 40.86 TICKNOR, DOUGLAS R UTILITY DEPOSIT REFUND 401-0000-122.10-99 125.00 UTILITY DEPOSIT REFUND 401-0000-122.10-99 125.00 WIDDUP, JONATHAN R FINAL BILL REFUND 401-0000-122.10-99 104.34 WING, RUSSELL K FINAL BILL REFUND 401-0000-122.10-99 3.52 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 3,369.42 ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -261.10 ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -42.30 ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -60.83 SURVALENT TECHNOLOGY DATA PROC SERV &SOFTWARE 401-0000-237.00-00 -441.00 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 486.17 ELECTRICAL CABLES & WIRES 401-0000-141.41-00 2,596.39 ELECTRICAL EQUIP & SUPPLY 401-0000-141.41-00 5,208.53 LUMBER& RELATED PRODUCTS 401-0000-141.41-00 704.33 ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 129.86 Division Total. $24,053.25 Department Total: $24,053.25 CAPACITY PROVISIONING INC Network Services 401-7111-533.42-12 100.44 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 401-7111-533.42-10 6.10 10-23 A/C 206T310164584B 401-7111-533.42-10 8.32 VERIZON WIRELESS 10-22 a/c 571136182-00001 401-7111-533.42-10 76.65 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 401-7111-533.42-10 2.07 Public Works -Electric Engineering -Electric Division Total: $193.58 ADVANCED TRAVEL BPA Mtg-Dunbar 401-7120-533.43-10 33.00 BPA/NPI Mtg-Lusk 401-7120-533.43-10 174.60 CAPACITY PROVISIONING INC Network Services 401-7120-533.42-12 100.44 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 401-7120-533.42-10 6.10 E-10 Page 10 ®r. Date• 11/14/2012 City of Port Angeles City Council Expenditure Report From: 1012712012 To: 11/9/2012 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 10-23 A/C 206T310164584B 401-7120-533.42-10 8.32 COLUMBIA TELECOMMUNICATIONS COR CONSULTING SERVICES 401-7120-533.41-50 780.00 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 401-7120-533.42-10 10.04 Public Works -Electric Power Systems Division Total: $1,112.50 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 174.42 BUILDING MAINT&REPAIR SER 401-7180-533.41-50 174.42 AIRGAS SAFETY FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 179.92 FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 225.34 ALDERGROVE CONSTRUCTION INC ROADS IDE,GRNDS,REC, PARK 401-7180-533.48-10 1,252.02 AMSAN TEXTILE,FIBERS,LINENS 401-7180-533.31-01 202.53 CANON USA, INC RENTAL OR LEASE SERVICES 401-7180-533.45-31 176.61 CAPACITY PROVISIONING INC Network Services 401-7180-533.42-12 2,653.77 CED/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 325.08 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 518.21 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 127.61 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 118.43 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 258.26 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 189.70 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 294.85 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 22.47 CENTURYLINK-QWEST 10-16 a/c 206T322760994B 401-7180-533.42-10 54.54 10-16 a/c 206T23879996B 401-7180-533.42-10 54.54 10-16 a/c 206T326157000B 401-7180-533.42-10 54.54 10-16 a/c 206T323881998B 401-7180-533.42-10 54.54 COMMUNICATIONS/MEDIA SERV 401-7180-533.42-10 48.80 10-23 A/C 206T310164584B 401-7180-533.42-10 66.60 GRAINGER OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 417.74 GRAYBAR ELECTRIC CO INC MISC PROFESSIONAL SERVICE 401-7180-533.34-02 2,764.20 HARTNAGEL BUILDING SUPPLY INC LUMBER& RELATED PRODUCTS 401-7180-533.34-02 31.97 IMSA-INTNL MUNICIPAL SGNL ASSC MEMBERSHIPS 401-7180-533.49-01 70.00 MEMBERSHIPS 401-7180-533.49-01 70.00 MEMBERSHIPS 401-7180-533.49-01 70.00 MASON COUNTY PUD #3 EDUCATIONAL SERVICES 401-7180-533.41-50 3,686.16 Brent Robinson Replace ck 135762-2011 401-7180-533.31-01 30.50 George Drake MEAL REIMBURSEMENT 401-7180-533.31-01 30.50 Greg McCabe MEAL REIMBURSEMENT 401-7180-533.31-01 30.50 James Shay CDL ENDORSEMENT REIMBURSE 401-7180-533.43-10 85.00 Jim Shay MEAL REIMBURSEMENT 401-7180-533.31-01 30.50 Lisa Hainstock MEAL REIMBURSEMENT 401-7180-533.31-01 30.50 Robert Williams MEAL REIMBURSEMENT 401-7180-533.31-01 30.50 Tabin Beckett MEAL REIMBURSEMENT 401-7180-533.31-01 30.50 Tod Eisele MEAL REIMBURSEMENT 401-7180-533.31-01 30.50 E-11 Page 11 I *C$z4 r '� �, Date 11/14/2012 City of Port Angeles City Council Expenditure Report r "r P• From: 10/27/2012 To: 1119/2012 Vendor Description Account Number Invoice Amount Trent Peppard MEAL REIMBURSEMENT 401-7180-533.31-01 30.50 NORTHWEST PUBLIC POWER ASSN HUMAN SERVICES 401-7180-533.43-10 945.00 HUMAN SERVICES 401-7180-533.43-10 895.00 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 74.76 LAUNDRY/DRY CLEANING SERV 401-7180-533.41-50 74.76 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 71.91 PACIFIC METERING INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 545.85 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 784.89 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 55.26 RENTAL OR LEASE SERVICES 401-7180-533.31-01 102.85 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 115.46 OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 370.37 PLATT ELECTRIC SUPPLY INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 195.12 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 124.98 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 35.02 PUD #1 OF CLALLAM COUNTY MISC PROFESSIONAL SERVICE 401-7180-533.41-50 83.12 PUGET SAFETY EQUIPMENT INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 98.51 ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 476.85 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 197.13 ROHLINGER ENTERPRISES INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 186.18 ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 98.81 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 94.56 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 96.73 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 96.73 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 92.52 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 378.32 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 764.22 EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 1,569.68 SECURITY SERVICE NW, INC COMMUNICATIONS/MEDIA SERV 401-7180-533.41-50 650.00 SELLSTROM/RTC EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 491.49 SOUND PUBLISHING INC UTILITY RATE ORDINANCE AD 401-7180-533.44-10 36.34 COMMUNICATIONS/MEDIA SERV 401-7180-533.44-10 65.10 COMMUNICATIONS/MEDIA SERV 401-7180-533.44-10 62.45 SUNSET DO -IT BEST HARDWARE FUEL,OIL,GREASE, & LUBES 401-7180-533.34-02 26.03 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 61.31 RENTAULEASE EQUIPMENT 401-7180-533.34-02 17.55 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 1.26 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 21.22 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 2.02 SURVALENT TECHNOLOGY DATA PROC SERV &SOFTWARE 401-7180-533.48-02 5,691.00 SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 10.49 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 12.98 E-12 Page 12 ' VC at,, City of Port Angeles Date 11/14/2012 City Council Expenditure Report From: 1012712012 To: 11/9/2012 Vendor r Description Account Number Invoice Amount SWAIN'S GENERAL STORE INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.35-01 2.68 UNITED PARCEL SERVICE Shipping Chgs 401-7180-533.42-10 46.29 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 401-7180-533.49-90 27.93 VERIZON WIRELESS 10-22 a/c 571136182-00002 401-7180-533.42-10 188.70 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 401-7180-533.42-10 12.12 WESCO DISTRIBUTION INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 477.45 CAPACITY PROVISIONING INC ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 -419.29 CENTURYLINK-QWEST ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 -83.86 Public Works -Electric Electric Operations Division Total: $30,722.62 Public Works -Electric Department Total: $32,028.70 Electric Utility Fund Fund Total: $56,081.95 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 1,629.79 Shipping Chgs Meter Boxes 402-0000-141.40-00 2,042.26 PIPE FITTINGS 402-7380-534.31-20 Division Total: $3,672.05 PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 Department Total: $3,672.05 ADVANCED TRAVEL Water Cons Conf-Doty 402-7380-534.43-10 23.00 Water Cons Conf-Edgington 402-7380-534.43-10 23.00 BANK OF NEW YORK -DEBT SVC WIRE 2003 WATER/WW REVENUE BON 402-7380-582.72-10 90,450.00 2009 WATER/WW BONDS-PORAN 402-7380-582.72-10 78,000.00 2003 WATER/WW REVENUE BON 402-7380-592.83-10 51,085.82 2010 WATER/WW REVENUE BON 402-7380-592.83-10 70,701.21 2009 WATER/WW BONDS-PORAN 402-7380-592.83-10 26,560.00 CAPACITY PROVISIONING INC Network Services 402-7380-534.42-12 1,175.11 CENTURYLINK-QWEST 10-14 a/c 3604571270975B 402-7380-534.42-10 183.83 10-23 a/c 206T411255315B 402-7380-534.42-10 64.59 COMMUNICATIONS/MEDIA SERV 402-7380-534.42-10 18.30 10-23 A/C 206T310164584B 402-7380-534.42-10 24.98 FASTENAL INDUSTRIAL HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 68.58 FEDERAL EXPRESS CORP Shipping Chgs 402-7380-534.42-10 84.84 FERGUSON ENTERPRISES INC PIPE FITTINGS 402-7380-534.31-20 1,100.40 PLUMBING EQUIP FIXT,SUPP 402-7380-534.31-20 153.56 GC SYSTEMS INC PIPE FITTINGS 402-7380-534.31-01 1,491.10 KRUGER INC CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-05 5,259.57 DENNIS EDGINGTON DENNIS EDGINGTON CDL REIM 402-7380-534.49-90 85.00 OFFICE DEPOT SUPPLIES 402-7380-534.31-01 25.05 SUPPLIES 402-7380-534.31-01 10.83 PORS ATTY AT LAW, THOMAS M ELWHA DAM REMOVAL ISSUES 402-7380-534.41-50 2,013.00 PORT ANGELES POWER EQUIPMENT FUEL,OIL,GREASE, & LUBES 402-7380-534.31-20 25.56 BELTS AND BELTING 402-7380-534.35-01 39.01 SUNSET DO -IT BEST HARDWARE PIPE AND TUBING 402-7380-534.31-20 21.44 FASTENERS, FASTENING DEVS 402-7380-534.31-20 9.13 HAND TOOLS ,POW&NON POWER 402-7380-534.31-20 58.75 E-13 Page 13 kCfl a r Date 11/14/2012 City of Port Angeles City Council Expenditure Report From: 1012712012 To: 1119/2012 Vendor Description Account Number Invoice Amount SUNSET DO -IT BEST HARDWARE EQUIP MAINT & REPAIR SERV 402-7380-534.35-01 73.70 SWAIN'S GENERAL STORE INC BOTTLED WATER/SUPPLIES 402-7380-534.31-01 144.02 FASTENERS, FASTENING DEVS 402-7380-534.31-20 19.62 MATERIAL HNDLING&STOR EQP 402-7380-534.31-20 33.75 THURMAN SUPPLY PIPE AND TUBING 402-7380-534.31-01 39.02 PIPE AND TUBING 402-7380-534.31-20 14.20 TWISS ANALYTICAL LABORATORIES TESTING&CALIBRATION SERVI 402-7380-534.41-50 22.50 TESTING&CALIBRATION SERVI 402-7380-534.41-50 63.00 TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 402-7380-534.49-90 27.93 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 402-7380-534.42-10 6.46 WASHINGTON (ECOLOGY), STATE OF POWER GENERATION EQUIPMEN 402-7380-534.49-90 30.00 Public Works -Water Water Division Total. $329,444.86 Public Works -Water Department Total. $329,444.86 Water Fund Fund Total: $333,116.91 ADS, LLC CONSULTING SERVICES 403-7480-535.41-50 4,868.97 AIR FLO HEATING COMPANY INC EQUIPMENT MAINTENANCE,REC 403-7480-535.48-10 226.57 ALDERGROVE CONSTRUCTION INC ROADSIDE,GRNDS,REC, PARK 403-7480-535.41-50 406.50 ANGELES MILLWORK & LUMBER CO AIR COMPRESSORS & ACCESS 403-7480-535.35-01 241.72 BANK OF NEW YORK -DEBT SVC WIRE 2003 WATER/WW REVENUE BON 403-7480-582.72-10 44,550.00 2009 WATER/WW BONDS-PORAN 403-7480-582.72-10 312,000.00 2003 WATER/WW REVENUE BON 403-7480-592.83-10 25,161.68 2010 WATER/WW REVENUE BON 403-7480-592.83-10 39,882.13 2009 WATERNVW BONDS-PORAN 403-7480-592.83-10 106,240.00 BAXTER AUTO PARTS #15 PIPE FITTINGS 403-7480-535.31-01 0.11 BROWN AND CALDWELL CONSULTING SERVICES 403-7480-535.41-50 9,197.08 CONSULTING SERVICES 403-7480-535.48-10 33,968.53 CAPACITY PROVISIONING INC Network Services 403-7480-535.42-12 1,372.90 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 403-7480-535.42-10 16.27 10-23 A/C 206T310164584B 403-7480-535.42-10 22.20 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 403-7480-535.41-50 526.00 FEDERAL EXPRESS CORP Shipping Chgs 403-7480-535.42-10 67.34 GRANICH ENGINEERED PRODUCTS INC EQUIP MAINT & REPAIR SERV 403-7480-594.64-10 3,457.65 OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 39.36 SUPPLIES 403-7480-535.31-01 29.48 PORT ANGELES POWER EQUIPMENT FUEL,OIL,GREASE, & LUBES 403-7480-535.31-01 14.08 PUD #1 OF CLALLAM COUNTY N Brook Ave 403-7480-535.47-10 128.12 SUNSET DO -IT BEST HARDWARE TAPE(NOT DP,SOUND,VIDEO) 403-7480-535.31-01 18.51 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 403-7480-535.31-01 5.28 CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 10.14 THURMAN SUPPLY SUPPLIES 403-7480-535.31-01 32.38 ELECTRICAL EQUIP & SUPPLY 403-7480-535.31-20 8.80 E-14 Page 14 yKUM& Date* 11/14/2012 .�' City of Port Angeles City Council Expenditure Report r'r�-•x From: 10/27/2012 To: 11/9/2012 Vendor Description Account Number Invoice Amount TYCO INTEGRATED SECURITY SECURITY, FIRE,SAFETY SERV 403-7480-535.41-50 52.75 SECURITY,FIRE,SAFETY SERV 403-7480-535.41-50 166.96 SECURITY, FIRE, SAFETY SERV 403-7480-535.41-50 169.46 SECURITY,FIRE,SAFETY SERV 403-7480-535.41-50 100.48 UTILITIES UNDERGROUND LOC CTR ENVIRONMENTAL&ECOLOGICAL 403-7480-535.49-90 27.95 VERIZON WIRELESS 10-22 a/c 571136182-00004 403-7480-535.42-10 19.63 WA STATE DEPARTMENT OF ECOLOGY MEMBERSHIPS 403-7480-535.49-90 30.00 MEMBERSHIPS 403-7480-535.49-90 30.00 MEMBERSHIPS 403-7480-535.49-90 30.00 MEMBERSHIPS 403-7480-535.49-90 30.00 MEMBERSHIPS 403-7480-535.49-90 30.00 MEMBERSHIPS 403-7480-535.49-90 30.00 MEMBERSHIPS 403-7480-535.49-90 30.00 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 403-7480-535.42-10 9.41 Public Works-WW/Stormwtr Wastewater Division Total: $583,248.44 Public Works-WW/Stormwtr Department Total: $583,248.44 Wastewater Fund Fund Total. $583,248.44 RESOURCE RECYCLING SUBSCRIPTION 404-0000-237.00-00 -5.04 Division Total: -$5.04 Department Total: -$5.04 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 404-7580-537.41-50 83.31 BUILDING MAINT&REPAIR SER 404-7580-537.41-50 83.31 CAPACITY PROVISIONING INC Network Services 404-7580-537.42-12 117.18 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 404-7580-537.42-10 8.13 10-23 A/C 206T310164584B 404-7580-537.42-10 11.10 INSIGHT PUBLIC SECTOR COMPUTER ACCESSORIES&SUPF404-7580-537.31-01 45.52 OLYMPIC STATIONERS INC SUPPLIES 404-7580-537.31-01 24.19 SUPPLIES 404-7580-537.31-01 38.53 RESOURCE RECYCLING SUBSCRIPTION 404-7580-537.49-90 65.04 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP. 404-7580-537.31-01 142.98 US COMPOSTING COUNCIL MEMBERSHIPS 404-7580-537.49-90 550.00 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 404-7580-537.42-10 4.94 Public Works -Solid Waste Solid Waste -Collections Division Total: $1,174.23 Public Works -Solid Waste Department Total. $1,174.23 Solid Waste -Collections Fund Total. $1,169.19 I-WASTENOT SYSTEMS COMMUNICATIONS/MEDIA SERV 405-0000-237.00-00 -94.50 Division Total. -$94.50 Department Total. -$94.50 CAPACITY PROVISIONING INC Network Services 405-7538-537.42-12 202.03 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 405-7538-537.42-10 8.13 10-23 A/C 206T310164584B 405-7538-537.42-10 11.10 DEX MEDIA WEST COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 2,558 00 -E- Q5 Page 15 City of Port Angeles City Council Expenditure Report "'���' From: 10/27/2012 To: 11/9/2012 Vendor FEDERAL EXPRESS CORP I-WASTENOT SYSTEMS April Amundson NAHMMA PACIFIC OFFICE EQUIPMENT INC RADIO PACIFIC INC (KONP) US COMPOSTING COUNCIL WA STATE RECYCLING ASSOCIATION WASHINGTON (DES/TBS), STATE OF Public Works -Solid Waste EDGE ANALYTICAL Dept of Natural Resources WA. DEPT. OF FISH & WILDLIFE NORTHWESTERN TERRITORIES INC Public Works -Solid Waste Description Account Number Shipping Chgs 405-7538-537.42-10 COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 MILEAGE REIMBURSEMENT 405-7538-537.31-01 Replace Ck 133914-2011 405-7538-537.43-10 Replace Ck 133914-2011 405-7538-537.43-10 Replace Ck 133914-2011 405-7538-537.43-10 SUPPLIES 405-7538-537.49-90 REAL PROPERTY,RENT/LEASE 405-7538-537.44-10 MEMBERSHIPS 405-7538-537.49-90 WA STATE RECYL ASSOC. DUE 405-7538-537.49-90 RADIO & TELECOMMUNICATION 405-7538-537.42-10 SW - Transfer Station Division Total., TESTING&CALIBRATION SERVI 405-7585-537.49-90 PERMITTING FOR CITY OF PO 405-7585-537.49-90 PERMITTING FOR CITY OF PO 405-7585-537.49-90 ENGINEERING SERVICES 405-7585-537.41-50 Solid Waste -Landfill Division Total: Public Works -Solid Waste Department Total., Stormwater Fund Fund Total. Date 11/14/2012 Invoice Amount 32.40 1,219.50 19.98 375.00 35.00 200.00 212.66 1,100.00 250.00 150.00 3.11 $6,368.91 130.00 25.00 150.00 745.00 $1,050.00 $7,418.91 $7,324.41 267.24 136.12 6,510.41 4.07 5.55 851.00 119.67 12,419.77 12.94 27.93 19.34 $20,374.04 $20,374.04 $20,374.04 PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS/OBSOLETE Solid Waste-LF/Trf Stn Fund Total. ADVANCED TRAVEL Road/Street Conf-Brockopp 406-7412-538.43-10 Road/Street Conf-Wheatley 406-7412-538.43-10 BANK OF NEW YORK -DEBT SVC WIRE 2010 WATER/WW REVENUE BON 406-7412-592.83-10 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 406-7412-538.42-10 10-23 A/C 206T310164584B 10-23 A/C 206T310164584B 406-7412-538.42-10 CLALLAM CNTY DEPT OF HEALTH TESTI NG&CALI B RATION SERVI 406-7412-538.41-50 CLALLAM CNTY ROAD DEPT TESTING&CALIBRATION SERVI 406-7412-538.41-50 HERRERA ENVIRONMENTAL CONSULTAr ENVIRONMENTAL&ECOLOGICAL 406-7412-538.41-50 SWAIN'S GENERAL STORE INC PAINTS,COATINGS,WALLPAPER 406-7412-538.35-01 UTILITIES UNDERGROUND LOC CTR MISCELLANEOUS SERVICES 406-7412-538.49-90 VERIZON WIRELESS 10-22 a/c 571136182-00001 406-7412-538.42-10 Public Works-WW/Stormwtr Stormwater Division Total: Public Works-WW/Stormwtr Department Total. Stormwater Fund Fund Total. Date 11/14/2012 Invoice Amount 32.40 1,219.50 19.98 375.00 35.00 200.00 212.66 1,100.00 250.00 150.00 3.11 $6,368.91 130.00 25.00 150.00 745.00 $1,050.00 $7,418.91 $7,324.41 267.24 136.12 6,510.41 4.07 5.55 851.00 119.67 12,419.77 12.94 27.93 19.34 $20,374.04 $20,374.04 $20,374.04 PROGRESSIVE MEDICAL INTERNATIONAI SALE SURPLUS/OBSOLETE 409-0000-237.00-00 -3.14 SALE SURPLUS/OBSOLETE 409-0000-237.00-00 -116.11 Division Total: -$119.25 Department Total: -$119.25 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 409-6025-526.42-10 24.40 10-23 A/C 206T310164584B 409-6025-526.42-10 33.30 MOROZ, JAMES EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 OLYMPIC OXYGEN STEAM & HOT WATER BOILERS 409-6025-526.31-13 86.50 E-16 Page 16 �Date 11/14/2012 City of Port Angeles City Council Expenditure Report r'Y�'•x From: 10/27/2012 To: 11/9/2012 Vendor Description Account Number Invoice Amount PROGRESSIVE MEDICAL INTERNATIONAISALE SURPLUS/OBSOLETE 409-6025-526.31-02 40.49 SALE SURPLUS/OBSOLETE 409-6025-526.31-02 962.33 SALE SURPLUS/OBSOLETE 409-6025-526.31-13 535.85 REIFENSTAHL, PATRICIA FIRST AID CLASS 10/27/12 409-6025-526.31-08 200.00 SUNDIN, ERIK K Replace Ck 135704-2011 409-6025-526.20-80 73.85 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 409-6025-526.42-10 4.34 ZOLL MEDICAL CORPORATION HOSP. & SURG MOBILE 409-6025-594.64-10 74,464.34 Fire Department Medic I Division Total. $76,825.40 Fire Department Department Total. $76,825.40 Medic I Utility Fund Total. $76,706.15 ALL WEATHER HEATING & COOLING CITY REBATE 421-7121-533.49-86 1,500.00 CAPACITY PROVISIONING INC Network Services 421-7121-533.42-12 315.00 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 421-7121-533.42-10 4.12 10-23 A/C 206T3101645846 421-7121-533.42-10 5.60 EVERWARM HEARTH & HOME INC CITY REBATE 421-7121-533.49-86 144.00 GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 828.00 CITY REBATE 421-7121-533.49-86 319.98 HABITAT FOR HUMANITY OF CL COUNTY CITY REBATE 421-7121-533.49-86 1,200.00 MCKINSTRY ESSENTION, INC EQUIPMENT MAINTENANCE,REC 421-7121-533.41-50 3,252.00 CYNTHIA WARNE CITY REBATE 421-7121-533.49-86 25.00 DOLLY BURNETT CITY REBATE 421-7121-533.49-86 50.00 EARL RICHARDSON CITY REBATE 421-7121-533.49-86 115.00 MAUREEN SANDISON CITY REBATE 421-7121-533.49-86 50.00 PATRICK DEJA CITY REBATE 421-7121-533.49-86 50.00 PENINSULA HEAT INC CITY REBATE 421-7121-533.49-86 1,500.00 CITY REBATE 421-7121-533.49-86 1,500.00 QUILL CORPORATION COMPUTER ACCESSORIES&SUPF421-7121-533.31-01 316.71 RENOVATION SOLUTIONS, LLC CITY REBATE 421-7121-533.49-86 493.44 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 421-7121-533.42-10 7.97 Public Works -Electric Conservation Division Total. $11,676.82 Public Works -Electric Department Total. $11,676.82 Conservation Fund Total. $11,676.82 PUD #1 OF CLALLAM COUNTY Power Supply-Unmtr 431-7130-538.47-10 22.53 Public Works -Electric Telecommunications Division Total: $22.53 Public Works -Electric Department Total. $22.53 Telecommunications Fund Fund Total. $22.53 PORT ANGELES SCHOOL DISTRICT CONSULTING SERVICES 451-7188-594.65-10 102.00 Public Works -Electric Electric Projects Division Total. $102.00 Public Works -Electric Department Total: $102.00 Electric Utility CIP Fund Total: $102.00 CLALLAM CNTY DEPT OF HEALTH ENV[ RONMENTAL&ECOLOGICAL 452-7388-594.65-10 23.00 E-17 Page 17 yK M, Date 11/14/2012 City of Port Angeles City Council Expenditure Report From: 10/27/2012 To: 11/9/2012 Vendor Description Account Number Invoice Amount Public Works -Water Water Projects Division Total. $23.00 Public Works -Water Department Total. $23.00 Water Utility CIP Fund Total: $23.00 BROWN AND CALDWELL CONSULTING SERVICES 453-7488-594.41-50 40,237.91 CONSULTING SERVICES 453-7488-594.41-50 10,748.48 DESIGN FOR PHASE 1 CSO PR 453-7488-594.41-50 53,521.78 FARALLON CONSULTING, LLC ENGINEERING SERVICES 453-7488-594.41-50 2,730.87 OLDCASTLE PRECAST, INC ELECTRICAL EQUIP & SUPPLY 453-7488-594.65-10 6,776.10 Public Works-WW/Stormwtr Wastewater Projects Division Total: $114,015.14 Public Works-WW/Stormwtr Department Total: $114,015.14 WasteWater Utility CIP Fund Total. $114,015.14 OLYMPIC STATIONERS INC SUPPLIES 456-7688-594.41-50 3.72 PACE ENGINEERS, INC CONSULTING SERVICES 456-7688-594.41-50 147.90 SWAIN'S GENERAL STORE INC BOTTLED WATER 456-7688-594.41-50 9.74 Public Works -Equip Svcs Stormwater Util CIP Projs Division Total: $161.36 Public Works -Equip Svcs Department Total. $161.36 Stormwtr Util Projects Fund Total. $161.36 AIRPRO EQUIPMENT, INC AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 8.13 ALTEC INDUSTRIES, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 142.71 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 18.99 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 5.97 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 20.90 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 61.66 HOSES, ALL KINDS 501-0000-141.40-00 27.38 AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 21.94 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 23.98 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 15.12 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 32.17 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 -15.12 AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 13769 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 26.33 BRAUN NORTHWEST AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 283.30 IBS INCORPORATED AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 6871 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT ITEMS 501-0000-237.00-00 -31.32 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -53.54 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -6.20 AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -26.46 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 95.67 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 56.07 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 9.13 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 18.25 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-0046 �8 E- Page 18 0'i' Date 11/14/2012 City of Port Angeles City Council Expenditure Report From: 10127/2012 To: 1119/2012 Vendor Description Account Number Invoice Amount NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 343.25 O'REILLYAUTO PARTS HOSES, ALL KINDS 501-0000-141.40-00 23.37 AIRPRO EQUIPMENT, INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 31.46 AUTO & TRUCK MAINT ITEMS 501-0000-141.40-00 46.82 PENINSULA LUBRICANTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 391.45 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 9,220.29 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 6,776.16 ARAMARK AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 2,683.75 SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 124.66 VALLEY FREIGHTLINER INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 22.35 AUTO & TRUCK MAINT. ITEMS Division Total: $20,612.48 AUTO & TRUCK MAINT. ITEMS Department Total: $20,612.48 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 100.92 BUILDING MAINT&REPAIR SER 501-7630-548.41-50 100.92 ADVANCED TRAVEL Aerial Trng-Benoff 501-7630-548.43-10 647.80 AIRPRO EQUIPMENT, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 123.68 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 153.01 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 157.56 ALTEC INDUSTRIES, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 343.78 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 -245.07 ARAMARK LAUNDRY/DRY CLEANING SERV 501-7630-548.49-90 114.29 BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 30.93 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 17.67 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 16.13 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 24.88 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 25.58 BRIM TRACTOR COMPANY INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 154.37 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -154.37 CAPACITY PROVISIONING INC Network Services 501-7630-548.42-12 33.48 CASCADE NETWORKS, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 574.50 CASE POWER & EQUIPMENT, LLC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,134.81 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 501-7630-548.42-10 14.23 10-23 A/C 206T310164584B 501-7630-548.42-10 19.42 CUMMINS NORTHWEST INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 345.26 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 77.38 GLASS ACTION, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 113.82 EXTERNAL LABOR SERVICES 501-7630-548.34-02 75.88 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 126.83 EXTERNAL LABOR SERVICES 501-7630-548.34-02 64.50 H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 6.81 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.19 HEARTLINE AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 110.51 _ E-19 Page 19 Date 11/14/2012 City of Port Angeles City Council Expenditure Report From: 10/27/2012 To: 11/9/2012 Vendor Description Account Number Invoice Amount HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548 34-02 191.81 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 221.03 LES SCHWAB TIRE CENTER AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,096.17 EXTERNAL LABOR SERVICES 501-7630-548.34-02 121.95 AUTO & TRUCK MAINT ITEMS 501-7630-548 34-02 447.37 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 842.74 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 525.17 LINCOLN INDUSTRIAL CORP AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.17 M & P GARAGE DOORS BUILDING MAINT&REPAIR SER 501-7630-548.31-20 541.95 MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-20 80.03 AUTO & TRUCK MAINT ITEMS 501-7630-548.31-20 341.51 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 404.18 AUTO & TRUCK MAINT. ITEMS 501-7630-548.49-90 690.90 MUCH EVERY WEAR CLOTHING & APPAREL 501-7630-548.49-90 520.32 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 46.70 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 91.66 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 55.02 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -27.57 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 5.27 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 5.43 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 185.69 AUTO & TRUCK MAINT. ITEMS 501-7630-548.35-01 27.82 NELSON TRUCK EQUIPMENT CO INC AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 33.89 NORTHWEST PUMP AND EQUIPMENT CCAUTO & TRUCK MAINT. ITEMS 501-7630-548.31-20 182.70 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-20 21.20 AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-20 58.46 OWEN EQUIPMENT AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 -47.48 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 867.20 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 76.05 AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 47.48 PACIFIC OFFICE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.31-01 24.41 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 176.67 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 180.97 FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 201.75 PORT ANGELES TIRE FACTORY AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 18.08 EXTERNAL LABOR SERVICES 501-7630-548.34-02 83.43 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 46.26 EXTERNAL LABOR SERVICES 501-7630-548.34-02 149.20 EXTERNAL LABOR SERVICES 501-7630-548.34-02 55.29 PRICE FORD LINCOLN AUTO & TRUCK MAINT ITEMS 501-7630-548.34-02 1,006.53 REBUILDING & HARDFACING, INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,409.20 RUDDELL AUTO MALL AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 44.20 E-20 Page 20 Date 11/14/2012 City of Port Angeles City Council Expenditure Report let ' From: 1012712012 To: 1119/2012 Vendor RUDY'S AUTOMOTIVE SUNSET DO -IT BEST HARDWARE THURMAN SUPPLY UNITED PARCEL SERVICE VERIZON WIRELESS WASHINGTON (DES/TBS), STATE OF WESTERN PETERBILT INC Public Works -Equip Svcs Description AUTO & TRUCK MAINT ITEMS EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT ITEMS RENTAULEASE EQUIPMENT RENTAULEASE EQUIPMENT AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT. ITEMS Shipping Chgs 10-22 a/c 571136182-00003 RADIO & TELECOMMUNICATION AUTO & TRUCK MAINT ITEMS AUTO & TRUCK MAINT. ITEMS Equipment Services Public Works -Equip Svcs Account Number 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.34-02 501-7630-548.45-30 501-7630-548.45-30 501-7630-548.49-90 501-7630-548.31-20 501-7630-548.42-10 501-7630-548.42-10 501-7630-548.42-10 501-7630-548.34-02 501-7630-548.34-02 Division Total: Department Total Equipment Services Fund Total, IT XCHANGE CORP COMPUTER HARDWARE&PE RI PHI 502-0000-237.00-00 Division Total: Department Total. Invoice Amount 180.00 307.54 45.53 6.98 6.98 49.32 49.32 11.70 25.53 74.12 25.37 5.58 447.45 146.64 $16,757.57 $16,757.57 $37,370.05 -235.10 -$235.10 -$235.10 CAPACITY PROVISIONING INC Network Services 502-2081-518.42-12 100.00 CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 18.30 10-23 A/C 206T310164584B 502-2081-518.42-10 24.98 IT XCHANGE CORP COMPUTER HARDWARE&PERIPH1502-2081-518.48-10 3,033.82 MICROSOFT CORPORATION COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 962.59 NORTHWEST TECHREP, INC COMPUTER SOFTWARE FOR MIN 502-2081-518.48-02 11,277.94 DATA PROC SERV &SOFTWARE 502-2081-518.48-02 4,617.84 WASHINGTON (DES/TBS), STATE OF RADIO & TELECOMMUNICATION 502-2081-518.42-10 18.01 Finance Department Information Technologies Division Total: $20,053.48 DUNN, RICKY J DATA PROC SERV &SOFTWARE 502-2082-594.65-10 1,544.70 Finance Department IT Capital Projects Division Total: $1,544.70 Finance Department Department Total: $21,598.18 Information Technology Fund Total. $21,363.08 MICHAEL SANDERS Replace Ck 129381-2011 503-1631-517.46-30 14.78 NW ADMIN TRANSFER ACCT S/NS/WT 503-1631-517.46-33 67,769.95 RETIREES 503-1631-517.46-34 10,886.20 Self Insurance Other Insurance Programs Division Total: $78,670.93 DEPT OF LABOR & INDUSTRIES 3RD QTR L&I 503-1661-517.49-50 33,087.67 Self Insurance Worker's Compensation Division Total: $33,087.67 WCIA (WA CITIES INS AUTHORITY) LIABILITY CLAIMS FOR OCT 503-1671-517.41-50 14,860.08 Self Insurance Comp Liability Division Total: $14,860.08 Self Insurance Department Total: $126,618.68 E-21 Page 21 Date 11/14/2012 City of Port Angeles City Council Expenditure Report "''wx From: 1012712012 To: 1119/2012 Vendor Description Account Number Invoice Amount Self -Insurance Fund Fund Total: $126,618.68 PA DOWNTOWN ASSN OCT 2012 DECAL SALES 650-0000-231.91-00 342.10 OCT 2012 PBIA DUES 650-0000-231.92-00 5,779.14 OCT 2012 1 ST ST PLAZA LEA 650-0000-231.93-00 2,045.58 Division Total: $8,166.82 Department Total: $8,166.82 Off Street Parking Fund Fund Total: $8,166.82 AMSAN Cleaning Supplies 652-8630-575.31-06 63.41 Cleaning Supplies 652-8630-575.31-06 -24.04 Cleaning Supplies 652-8630-575.31-06 28.86 ANDERSON, ROBIN HARDWARE, OFFICE SUPPLIES 652-8630-575.31-01 282.77 BUBBLE WRAP, ADHESIVE 652-8630-575.31-01 23.29 CLEANING SUPPLIES 652-8630-575.31-06 139.19 TOOL BOX AND TOOLS 652-8630-575.35-01 101.04 BANNER 652-8630-575 44-10 76.75 CENTURYLINK-QWEST 10-23 a/c 20618577331 BT 652-8630-575.42-10 57.46 COMMUNICATIONS/MEDIA SERV 652-8630-575.42-10 6.10 10-23 A/C 206T310164584B 652-8630-575.42-10 8.32 DEX MEDIA WEST Yellow Pages Adv 652-8630-575.42-10 9.00 SWAIN'S GENERAL STORE INC AA Batteries 652-8630-575.31-01 18.29 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $790.44 Esther Webster/Fine Arts Department Total: $790.44 Esther Webster Fund Fund Total: $790.44 AFSCME LOCAL 1619 P/R Deductions pe 10-28 920-0000-231.54-40 86.00 P/R Deductions pe 10-28 920-0000-231.54-40 172.00 ASSOCIATION OF WASHINGTON CITIES AWC SUPP LIFE 920-0000-231.53-30 342.90 DIMARTINO/WSCFF DISABILITY PAYROLL SUMMARY 920-0000-231.53-40 1,375.39 EMPLOYEES ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-30 485.00 FIREFIGHTER'S LOCAL 656 PAYROLL SUMMARY 920-0000-231.54-30 1,620.00 GUARANTEED EDUCATION TUITION PAYROLL SUMMARY 920-0000-231.56-95 263.50 IBEW LOCAL 997 PAYROLL SUMMARY 920-0000-231.54-20 1,187.74 LEOFF P/R Deductions pe 10-28 920-0000-231.51-21 23,780.07 OFFICE OF SUPPORT ENFORCEMENT P/R DEDUCTIONS PE 04-29 920-0000-231.56-20 1,065.89 P/R Deductions pe 10-28 920-0000-231.56-20 370.09 P/R Deductions pe 10-28 920-0000-231.56-20 169.85 PERS P/R Deductions pe 10-28 920-0000-231.51-10 1,702.41 P/R Deductions pe 10-28 920-0000-231.51-11 9,637.70 P/R Deductions pe 10-28 920-0000-231.51-12 40,434.95 POLICE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-10 435.00 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 488.63 WSCCCE AFSCME AFL-CIO P/R Deductions pe 10-28 920-0000-231.54-40 4,035.78 Division Total. $87,652.90 E-22 Page 22 C,, ac$ra� ' r Date 11/14/2012 City of Port Angeles City Council Expenditure Report From: 10/27/2012 To: 11/912012 Vendor Description Account Number Invoice Amount Department Total. $87,652.90 Payroll Clearing Fund Total: $87,652.90 Totals for check period From: 10/27/2012To: 11/9/2012 $2,027,608.52 E-23 Page 23 GELES DATE: November 20, 2012 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: E Street Reservoir Cover Rehabilitation, Amendment No. 1 Summary: As part of the E Street Reservoir Cover Rehabilitation design process, HDR has completed their seismic evaluation of the structure. Additional retrofit work is warranted to add to this design effort. Recommendation: Approve and authorize the City Manager to sign Amendment No. 1 to the 2012 Water Utility Professional Services Agreement in an amount not to exceed $42,792, which increases the maximum compensation under the agreement from $55,000 to $97,792, and to make minor modifications to the agreement, if necessary. Background/Analysis: In August 2012, Council authorized the award of the 2012 Water Utility Professional Services Agreement that had as its first project the preservation and recoating of the E Street Reservoir cover system. This agreement was awarded to HDR Engineering of Bellevue, Washington. As part of their initial tasking, a structural and seismic evaluation was required prior to commencing the design in order to ensure the integrity of the structure. The City received this report on October 26, 2012. The report indicated more extensive repairs were warranted due to severe corrosion on the cover's structural members and connections and failure of some of the reservoir's nonstructural elements. Initial structural analysis indicates that some structural elements could fail under code -based design snow load and live loads. The E Street reservoir is unique among the City's five reservoirs in its design. Constructed in 1918 of concrete, it is rectangular in shape. The cover was added in 1987 and is supported by a steel truss. The coating is original; it has not been re -coated in 25 years. All reservoirs are periodically inspected by the City. A budget level estimate for the repairs is approximately $425,000. This estimate will be fully developed as part of the design. N-TCOUNCIL\FINAL\Seismic Retrofit to E St Reservoir - HDR Prof Sery Agreement Amend I.docx E-24 November 20, 2012 City Council Re: Seismic Retrofit to E St Reservoir / PIDR PSA Amend No. 1 Page 2 In order to perform the repair work in the most cost effective manner, it is prudent to design and construct this structural repair work prior to the recoating and preservation work. The agreed to amount for the additional design is $42,972 as described in the following tasks: TASK DESCRIPTION AMOUNT Task 5 Post Award Construction Support 4,956 Task 6 Structural Design of Roof Retrofitting 37,836 TOTAL 42,972 On November 13th, the Utility Advisory Committee forwarded a favorable recommendation to City Council to amend the Professional Services Agreement with HDR. Funds are available for this work in the 2012 Water Utility budget from revenues from the 2010 Utility Bond. Cost savings on another Water Utility capital project, the Concrete Cylinder Pipe Transmission Line Replacement, enable funds originally programmed for that project to be used to meet the unforeseen design and construction expenses identified as a result of the inspection of the E Street Reservoir cover. It is recommended that City Council approve and authorize the City Manager to sign Amendment No. 1 to the 2012 Water Utility Professional Services Agreement in an amount not to exceed $42,792, which increases the maximum compensation under the agreement from $55,000 to $97,792, and to make minor modifications to the agreement, if necessary. E-25 i DATE: NOVEMBER 20, 2012 TO: CITY COUNCIL FROM: KEN DUBUC, FIRE CHIEF SUBJECT: FEMA PORT SECURITY GRANT PURCHASES Summary: The Port Angeles Fire Department has been awarded a grant from the Federal Emergency Management Agency (FEMA) Port Security Grant Program for equipment and training that is intended to enhance our ability to respond to emergency events in the Port Angeles waterfront environment. The grant will provide $45,101.99 for the retrofit of one of our Pierce fire engines with a Compressed Air Foam System (CAFS) which is state of the art firefighting technology. Hughes Fire Equipment is the sole source provider of Pierce CAFS equipment and they are the sole factory authorized Pierce CAFS equipment installer for Washington State. There is no match requirement for this grant, the City is reimbursed in full by FEMA. Recommendation: 1. Pass the resolution to authorize the exception to the bidding rules and purchase the Hughes Fire Equipment Compressed Air Foam System from the sole -source provider. 2. Authorize the City Manager to sign a $45,101.99 purchase contract with Hughes Fire Equipment for the grant -funded retrofit of a fire engine with a Compressed Air Foam System (CAFS). Background / Analysis: In July of 2012, the Port Angeles Fire Department was awarded a grant from the Federal Emergency Management Agency (FEMA) Port Security Grant Program for equipment and training that is intended to enhance our ability to respond to emergency events in the Port Angeles waterfront environment. The primary purpose of the grant is to retrofit one of our Pierce fire engines with a Compressed Air Foam System (CAFS). CAFS is a relatively new technology that allows firefighters to rapidly deploy fire extinguishing streams that are a mixture of compressed air foam and water. These CAFS hoselines are significantly lighter and more maneuverable than traditional hoselines that are charged with water. Lighter, more maneuverable hoselines are ideally suited for fire department operations in the marine/port environment. In addition, this technology will be very well suited for all other firefighting situations as well. The grant will provide $45,101.99 for the retrofit our newest Pierce fire engine with a CAFS. Our research and discussions with other departments shows that departments who retrofit CAFS onto their fire engines succeed when they utilize factory -authorized parts and labor, because it ensures E -26 FEMA PORT SECURITY GRANT PURCHASES PAGE the CAFS compatible with the existing engine and will not damage its drive train, pumps, or electrical or other systems. The sole northwest factory authorized retrofit facility for Pierce fire equipment is Hughes Fire Equipment in Springfield, Oregon, per the Pierce fire website and the attached letter. This also ensures that the retrofit does not void the engine's warranty. Hughes Fire Equipment is the same dealer that the engine was originally purchased through. FEMA provides full reimbursement for the funds expended under this grant. It is recommended that the City Council pass a resolution authorizing the City Manager to approve a purchase order with Hughes Fire Equipment for $45,101.99 for the retrofit of a fire engine with a CAFS system. E-27 November 2, 2012 City of Port Angeles Fire Department 102 E. Fifth Street Port Angeles, WA 98362 To Whom it May Concern: This is in reference to the installation of a CAFS system in a City of Port Angeles unit, Pierce Impel Pumper, job member 23 63 8. Hughes Fire Equipment was contacted by Port Angeles inquiring about a CAFS system install. They requested a system that was approved by the truck manufacturer, Pierce Manufacturing, Inc., to avoid the possibility voiding of any warranties. Pierce has engineered a retrofit CAFS system that is designed to be installed in their apparatus in aftermarket situations. Pierce does not recommend installing any other systems. They prefer if at all possible, that the dealer do the installation due to the complexity of the work involved and how it integrates into the vehicles existing systems. Hughes Fire Equipment, Inc., at 910 Shelley Street, Springfield, Oregon 97477, is the sole source Pierce Manufacturing, Inc. dealership authorized to sell Pierce apparatus in the states of Washington, Oregon, Montana, Idaho, Alaska, Arizona, and Clark County, NV. Hughes Fire Equipment, Inc. has been representing Pierce Manufacturing, Inc. since 1987. If you have any questions, or need fiirther information, please feel free to contact us. Sincerely, Rex H ����ughes �� I Hughes Fire Equipment, Inc. President 541-747-0072 E-28 HUGHES FIRE EQUIPMENT, INC. - 910 SHELLEY STREET - SPRINGFIELD, OREGON 97477 - P.541.747.0072 - F.541.747.0073 - WWW.HUGHESFIRE.COM RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington to authorize the Fire Department to purchase a Compressed Air Foam System (CAFS) through Hughes Fire Equipment, a sole source provider of Pierce CAFS. WHEREAS, the Fire Department was awarded a grant from the Federal Emergency Management Agency (FEMA) Port Security Grant Program for equipment and training intended to enhance ability to respond to emergency events in the waterfront environment; and WHEREAS, the grant will provide $45,101.99 for retrofitting one of our Pierce fire engines; and WHEREAS, Hughes Fire Equipment is the sole source provider of Pierce CAFS equipment and the sole factory authorized Pierce CAFS equipment installer for Washington State; and WHEREAS, it is important to retrofit our Pierce fire engine with a factory authorized CAFS to ensure compatibility with the existing engine and equipment and continued coverage of our warranty. WHEREAS, RCW 39.04.280 provides for an exemption from the competitive bidding requirements for purchases that are clearly and legitimately limited to a single source of supply. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles that: -1- E-29 The City Manager is authorized to approve a purchase order with Hughes Fire Equipment for $45,101.00 for the retrofit of a fire engine with a CAFS system. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2012. Cherie Kidd, Mayor ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney G \LEGAL\e ORDINANCES&.RESOLUTIONS\RESOLU IONS 2012\24 FueDept Sole Source 11 14 12 wpd E-30 -2- �C?RT�NGELES WASH I N G T O N, U.S.A. CITY COUNCIL MEMO DATE: November 20, 2012 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: Wood Power Poles, Contract LO -12-036, Material Purchase Summary: Bids were received on November 6, 2012 for the purchase of 57 wood power poles for the Light Operations Division. Two vendors bid on this material purchase. McFarland Cascade of Tacoma, Washington, was the low responsible bidder. Recommendation: Award and authorize the City Manager to sign a contract with McFarland Cascade of Tacoma, Washington in the amount of $43,251.60 for 57 wood power poles, including sales tax, and to make minor modifications to the contract, if necessary. Background/Analysis: Bids were received on November 6, 2012 for 57 wood power poles. This procurement is to replenish the Light Operations Division inventory of power poles. The poles will be used for new power requirements and the replacement of existing, deteriorated wood poles. Two vendors bid on this material purchase. McFarland Cascade of Tacoma, Washington, was the low responsible bidder. Funds are available in the 2012 operating budget. A bid summary is provided below. Purchase Contract, LO -12-036 (Prices Include Sales Tax) Company Name Bid Amount McFarland Cascade, Tacoma, WA $43,251.60 Stella -Jones Corporation, Arlington, WA $44,660.80 Government Estimate $43,500.00 It is recommended that City Council award and authorize the City Manager to sign a contract with McFarland Cascade of Tacoma, Washington for 57 wood power poles in the amount of $43,251.60, including sales tax, and to make minor modifications to the contract, if necessary. N:\CCOUNCIL\FINAL\Wood Power Poles Contract LO -12-036, Material Purchase.doc E-31 IORTANGELES WASH INGTO N, CITY COUNCIL MEMO DATE: November 20, 2012 TO: CITY COUNCIL U. S. A. FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Gas Monitoring Services - iNet Agreement Summary: This agreement provides three Industrial Scientific Ventis MX4 Multi -Gas monitors, one iNet Docking Station, and associated accessories for the calibration and testing of the equipment for one year, with a yearly renewable option to extend additional years up to fifty months. This equipment and cost will be shared between the Port Angeles Fire Department and Light Operations Division, and will replace the currently owned, outdated monitoring equipment. Recommendation: Approve and authorize the City Manager to sign a Gas Monitoring Agreement with iNet for 2013 in an amount not to exceed $2,246.04, with the option to extend 50 months in an amount not to exceed $1,953.12 per year, and to make minor modifications to the agreement, if necessary. Background/Analysis: The gas monitors used by Light Operations and the Fire Department are required by Labor and Industries and the Public Works & Utilities Department Accident Prevention Plan. Monitors are used whenever a qualified employee enters a confined space or enters an area that could have dangerous atmospheric conditions. The current gas monitors are over 15 years old, outdated, inefficient, and in need of replacement. Light Operations personnel have traditionally performed the calibration and repairs to the current monitors. This iNet Monitoring Agreement will provide gas monitors, a docking station, and will perform all calibrations, testing of the equipment, and any necessary upgrades. Cost of the contract will be shared by both Light Operations and the Fire Department. It is recommended that City Council authorize the City Manager sign a Gas Monitoring Agreement with iNet for 2013 in an amount not to exceed $2,246.04, with the option to extend 50 months in an amount not to exceed $1,953.12 per year, and to make minor modifications to the agreement, if necessary. N:\CCOUNCIL\FINAL\Gas Monitoring Services - iNet Agreement.docx E-32 DATE: November 20, 2012 TO: CITY COUNCIL VGELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: $2,000 AMENDMENT TO THE FEIRO MARINE LIFE CENTER, NOAA OLYMPIC COAST NATIONAL MARINE SANCTUARY PRE -DESIGN Summary: The City is working with the Feiro Marine Life Center and NOAA Olympic Coast National Marine Sanctuary on the pre -design of a multi -agency campus focused on marine -based research, education, and outreach. Recommendation: Amend the Council authorized Feiro/NOAA Pre -design effort increasing the not to exceed amount by $2,000 to a total of $22,000. Background / Analysis: The Feiro Marine Life Center (FMLC), NOAA Olympic Coast National Marine Sanctuary (OCNMS) and the City of Port Angeles have initiated a working relationship to develop a multi -agency campus facility in Downtown Port Angeles. The original Council authorization provided a City commitment of up to $20,000. Additional tasks are anticipated to increase the City's share of costs by $2,000 to a total not to exceed amount of $22,000. This amount is within the 2012 adopted budget as identified in the Economic Development Fund under special projects. The additional funds will allow for the preparation of a final report including feasibility study document and final recommendation. The total cost of the pre -design effort will total approximately $66,400. Each party would take on approximately one third of those costs. The City will be responsible for a total of $22,000. The study is anticipated to be complete no later than December 31, 2012. Staff recommends that Council's June 5th authorization be amended with a $2,000 increase to the maximum not to exceed value. E-33 GELES DATE: November 20, 2012 TO: CITY COUNCIL FROM: BYRON W. OLSON, CHIEF FINANCIAL OFFICER SUBJECT: 2013 PROPERTY TAX LEVY ORDINANCE AND RESOLUTION Summary: The City of Port Angeles is required by law to levy property taxes before November 30. This is the second reading of the property tax ordinance. Recommendation: It is recommended the Council: 1) Continue and close the public hearing; 2) Pass Resolution; and 3) Conduct second reading and adopt property tax ordinance. Background / Analysis: In accordance with state law, the 2013 Preliminary Budget was filed with the City Clerk on October 23, 2012. In addition, a workshop session on the 2013 City Manager Recommended Budget was held on October 23rd, during which the City Manager and Chief Financial Officer reviewed all proposed revenues and expenditures for the City for 2013. At the November 6'h public hearing, the Chief Financial Officer provided a background briefing on property tax and other revenues prior to public comment. The public was invited to respond and there were no comments given. State law requires the City levy property taxes before November 30 each year. The property tax ordinance and resolution are scheduled for adoption at tonight's Council meeting. Property Tax Consideration The continued public hearing will again include an opportunity for comments on the proposed 2012 property tax levy for 2013 collection. To comply with Initiative 747, the maximum amount the regular property tax levy can be increased in any year, by a simple majority vote of the legislative body, is the lesser of one percent or the implicit price deflator (IPD). For 2013 collection, the IPD is above 1%, which means the Council may increase the property tax levy by 1% for 2012 levy for 2013 collection. For 2012 General Operating Levy for 2013 collection, we see the following background information: G-1 Collection Year Assessed Value (AV Levy Rate/$1,000 AV Property Tax Amount 2013 est. $1,518,039,326 $2.77 $4,209,000 2012 1,595,868,974 2.58 4,109,716 2011 1,735,945,788 2.36 4,090,073 2010 1,757,276,293 2.30 4,036,248 2009 1,994,259,574 1.99 3,959,874 2008 1,952,176,500 1.99 3,880,111 2007 1,595,496,428 2.38 3,790,294 2006 1,281,703,518 2.74 3,514,758 The City is also able to collect property tax on the value of new construction added during the past year. On October 29th, the City received preliminary notice from Clallam County that the value of new construction for inclusion in the 2012 levy for 2013 collection had an assessed value of $22,500,000. Based on the applicable levy rate applied by the County, the new construction will bring in an estimated $51,000 in additional property tax. Please keep in mind that the estimates are subject to change until Clallam County certifies the tax levy. In addition to the regular property tax, the City also authorizes an excess levy for the payment of debt service associated with the 2005 Unlimited Tax General Obligation (UTGO) Bond for the Library. Unlike our General operating levy, where a variety of calculations are necessary to determine both the maximum levy possible as well as the actual levy the City will be seeking, the excess levy is for a specific dollar amount tied to the debt service requirements due on the bond. Including the 2013 debt service payments, we only have two years remaining on this voter - approved bond issue. For 2013, we are recommending that the City levy a small amount over and above the direct debt service obligations, due to the fact that not all property tax is paid on time and in the current year due; yet the City is obligated to make a fixed debt payment regardless of the amount actually collected. Our recommendation for the 2012 Excess Levy for 2013 collection is as follows: 2005 G.O. Refunding Bond (Library) $291,000 (Actual debt service of $286,600) It is also important to note that in 2012, the City made its final debt payment and tax levy associated with the 2001 UTGO Bond Issue for the Fire Hall and Senior Center. That is a savings of $166,600 from 2012 and $391,400 from 2011. There are two (2) components to our property tax levies: Ordinance levying the regular and excess levy for collection in 2013; and Resolution authorizing the 1.0% increase in the regular property tax as authorized by law. Attachments: Ordinance for 2012 levy of regular ad valorem and excess levy property taxes for collection in 2013 Resolutions authorizing a 1.0% increase in regular property tax levy G-2 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing an increase in the regular property tax levy of 1 %, or $41,097.16, over the actual levy for 2012. WHEREAS, the City Council of the City of Port Angeles has met and considered its budget for the calendar year 2013; and and WHEREAS, the City's actual levy amount from the previous year was $4,109,715.57; WHEREAS, the population of the City is more than 10,000; and now, therefore, BE IT RESOLVED by the City Council of the City of Port Angeles that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2013 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $41,097.16 which is a percentage increase of 1% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made. ADOPTED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2012. Cherie Kidd, M A Y O R -1- G - 3 ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney G \LEGAL\a ORDINANCES&RESOLUTIONS\RESOLUTIONS 2012\23 ProperlyTex 10 30 12 wpd —2— G-4 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, levying ad valorem property taxes for the fiscal year 2013, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. WHEREAS, the City Council has adopted a Resolution authorizing a 1%, or $41,097.16, increase over the actual levy for 2012; and WHEREAS, the City Council intends to levy taxes in 2013. NOW, THEREFORE, the City Council of the City of Port Angeles do hereby ordain as follows: Section 1. The City Council hereby determines and fixes the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2013, as follows: Regular Levy Amount $4,150,812.73 Plus an amount resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state -assessed property, any annexations that have occurred and refunds made. Special Levies 2005 G. O. Refunding Bond (Library) $291,000 Section 2. The City's Chief Financial officer is hereby directed to certify to the Board of Clallam County Commissioners the amount of ad valorem taxes to be levied for the fiscal year commencing January 1, 2013, as set forth in Section 1 of this Ordinance. -1- G-5 Section 3. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of November, 2012. ATTEST: Janessa Hurd, City Clerk PUBLISHED: November 2012 (By Summary) Cherie Kidd, M A Y O R APPROVED AS TO FORM: William E. Bloor, City Attorney G \LEGAL\a ORDINANCES&RESOLUTIONS\ORDINANCES 2012\25- Property Taxes 1% 10 25 12 wpd (November 1, 2010) -2- G-6 NGELES DATE: NOVEMBER 20, 2012 TO: CITY COUNCIL FROM: BYRON W. OLSON CHIEF FINANCIAL OFFICER SUBJECT: 2013 BUDGET Summary: The City of Port Angeles is required by RCW 35A.33.070 to hold a public hearing on the budget. There will be a brief presentation on budgeted expenditures for 2013, followed by a public hearing. The 2013 City Manager Recommended Budget has been available for citizen review on-line, at the library, and through the City Clerk's Office since October 24, 2012. menaation: l.) Open the public hearing on the 2013 Budget 2.) Continue the public hearing to the December 4, 2012 Council meeting; 2.) Conduct a first reading of the Budget Ordinance. Background/Analysis State law requires that we provide a balanced budget for Council review no later than November 1st of each fiscal (calendar) year. For the 2013 Budget, we met that goal by delivering a budget to Council on October 23, 2012. To help prepare for the budget develop and review process, we have conducted a number of workshops for Council that focused on both the status of the 2012 Budget (including 2012 Budget Amendment #1) and the issues and challenges facing the City in the development of the 2013 City Manager Recommended Budget. The dates of the budget workshops were as follows: May 22nd (Capital Facilities Plan Process), June 25th (2012 Mid -year Budget Report & 2013 Budget Process and Challenges), July 31st (2012 Budget Status & 2013 Budget Process), August 28th (2012 Budget Status & 2013 Budget Process), and September 25th (2012 & 2013 Criminal Justice Budget) October 23`d (2013 City Manager Recommended Budget) November 6th (2012 Property Tax Levy for 2013 Collection — Public Hearing) November 6th (2013 Revenue Sources — Public Hearing) G-7 To help guide the City in the preparation of the 2013 City Manager Recommended Budget, staff worked on aligning City priorities within three primary Focus Areas. The Focus Areas are intended to help facilitate grouping of services and programs under umbrella statements focused on a single theme. For 2013, the focus areas are: Preserving & Protecting Our Assets ✓ Physical Infrastructure ✓ Financial Infrastructure ✓ Employee Infrastructure Strengthening Community Safety & Welfare ✓ Public Safety / Emergency Services ✓ Criminal Justice ✓ Environmental Quality of Life Planning & Building for the Future ✓ Economic Development ✓ Partnerships ✓ Sustainability Staff is requesting that the Public Hearing tonight be continued until the regular meeting on December 4`h to allow for additional public input on the 2013 City Manager Recommended Budget. 2013 Budget HiQhfl2hts: ❖ 2013 General Fund Budget is balanced without the use of any reserves or one-time funding ("rabbits -out -of -the hat"). Revenues of $18,696,000 = Expenditures of $18,696,000. ❖ The 2013 Budget for Expenditures totals $126,461,000 — a reduction of $9,871,091 from the 2012 expenditure level in 2012 Budget Amendment #1. ❖ The 2013 City Manager Recommended Budget includes a 1.0% increase for the regular property tax in the General Fund. No other tax increases are recommended in the budget. ❖ Leave buy-back has been eliminated for management and non -represented staff and proposed for inclusion in labor agreements under negotiation. ❖ A 2.0% Cost of Living Adjustment (COLA) has been proposed for all management and non -represented staff and has been included in the City's proposals for collective bargaining agreements for all units in negotiation. ❖ Employee contribution for health insurance premiums would rise from 10.0% to 12.5% for all management and non -represented staff and has been included in the City's proposals for collective bargaining agreements for all units in negotiation. ❖ City funding for United Way is not included in the 2013 City Manager Recommended Budget. ❖ Funding for jail costs has been increased by $197,000 from the 2012 original budget and matches the 2012 Budget Amendment #1 funding level. LIM ❖ Capital spending in the General Fund is limited to $10,000 plus a $175,000 contribution to the Capital Improvement Program ($100,000—Laurisden Bridge grant match; $29,000— Police vehicles; $21,000—Police BTOP project; and $25,000—Neighborhood Improvement Program). ❖ Voter -approved Debt Service is reduced by $166,000 with the final payment on the 2001 UTGO Bonds in 2012. ❖ Rate increases were approved by Council for all utility funds except for Water (Medic 1 utility rate increase on November 20th/December 6th agenda for Council consideration). ❖ New 30 month utility rate surcharge to pay for Harbor Sediment contamination study approved by Council and included in budget – approximately $1,200,000 in revenue & expense over the 30 month period. To summarize total expenditures included in the 2013 City Manager Recommended Budget we see the following: Summary of Revenues by Fund Group Expenditures $126 461 000 Governmental Capital Projects Funds -`-mal -unds utner Special Revenue Funds Funds 1% 5% Utilities Capital Projects Funds 16% G-9 2013 2012 Budget % Amended Budget % General Fund 18,696,000 1478 18,685,162 1371 Special Revenue Funds 4,670,800 369 5,256,021 386 Debt Seance Funds 606,500 048 727,560 053 Permanent Funds 131,200 010 210,000 015 Enterprise Operating Funds 59,437,800 4700 57,140,450 41 91 Internal Sennce Funds 8,000,400 633 7,522,940 552 Fiduciary Funds 22,900 002 24,300 002 Utilities Capital Projects Funds 16,669,300 1318 19,839,500 1455 Governmental Capital Projects Funds 5,682,020 448 5,343,200 392 Resenes Used 12,544,080 992 21,582,958 1583 Total All Fund Groups 126,461,000 100.00 136,332,091 100.00 Expenditures $126 461 000 Governmental Capital Projects Funds -`-mal -unds utner Special Revenue Funds Funds 1% 5% Utilities Capital Projects Funds 16% G-9 Where is the money going? Salaries & Wages 17,393,400 17,416,259 16,897,355 (22,859) (0.13) Personnel Benefits 6,660,050 6,661,436 6,330,082 (1,386) (0 02) Supplies and Other Services' 32,886,700 30,114,821 31,087,954 2,771,879 9.20 Power Purchases 24,950,400 24,950,400 22,749,687 - 0.00 Intergovernmental Services 5,794,800 5,735,531 4,625,154 59,269 1 03 Interfund Transfers 7,396,050 8,054,643 6,078,818 (658,593) (8 18) Debt Service 4,622,800 4,612,601 4,929,174 10,199 0.22 Capital 26,756,800 38,786,400 7,754,045 (12,029,600) (31.01) Tota I - - - - N/A 000 136.332.091it19-9711111 17 2AI (') The increase in Supplies & Other Services is mostly due to increased activity for Landfill post closure Inter^^�•^-^^�^^•�� The money goes to... $126,461,000 Supplies/Other Services Transfers 26% 6/ Power Service 4% G-10 Budget Revenue Comparisons by Fund Additional fiends which are being considered for closure in 2012 Closed funds include Criminal Justice, K-9, WRi ham Share Memorial Pool District, Recreational RcIrdies, Waterfront Trail, Firearms Range, Drug Task Force Cultural Resources, Electric Utility Rural Econ Devel and Contingency These activities are now accounted for in other funds and are shown here for historical purposes only t -t Reserves used are mostly related to capital projects in Electric Water, Wastewater and Stormviater G-11 4 General Fund 18,790,027 18,972,124 18,781,624 18,585,162 18,696,000 10,838 0.06 Special Revenue Funds Lodging Excise Tax 486,087 457,787 470,150 470,350 470,200 (150) (0 03) Street Real Estate Excise Tax #1 1,723,217 121,192 1,687,422 1780,197 105 565 112,191 1,749,841 76,240 1,715,400 (34,441) 82,000 5,800 (197) 761 Real Estate Excise Tax #2 117,830 106,725 112,556 76,250 83,000 6,750 885 PenCom Port Angeles Housing Rehab_ Economic Clevetopment Senior Center Maintenance 2,125,669 179,711 231,286 1,119 2,342,180 2414,027 880,704 76,223 229,116 325,581 1,174 713 2,385,824 46,804 434,027 500 2,091,200 (294,624) 44,300 (2,504) 184,000 (250,027) 700 200 (12 35) (5 35) (5761) 40.00 Closed Funds to Total Special Revenue Funds 884 902 1 210 690 77,642 16,225 16,225 1 DO 00 5,971,010 6,021,363 5,369,280 5,256,021 4,670,800 (585,221) (11.13) Debt Service Funds 2001 Refunding G O Bond (Sr Ctr & Fire Hatt ") 2005 Refunding G O Bond (Library) 2005 LTGO Bond (WUGA) 2006 LTGO Bond (Property Acquisition) Total Debt Service Funds 309,980 285,442 249,771 73,453 389,460 120,250 279,505 286,929 251,965 251,534 74,932 68,360 121,291 286,$00 251,469 68,000, - (121,291) 287,100 300 251,000 (469) 68,400 400 (100.00) 010 (0 19) 059 918,646 995,762 727,073 727,560 606,500 (121,060) (16.64) Permanent Funds Cemetery Endowment Fund 6,868 7,543 3,262 3,600 3,300 (300) (8 33) Esther Webster Trust Fund Total Permanent Funds 219,008 97,518 198,355 206,400 127,900 78 500 38 03 225,876 105,061 201,617 210,000 131,200 (78,800) (37.52) Enterprise Funds Electric 33,649,759 34,070,444 35,634,656 34,318,850 35,739,600 1,420,750 4.14 Electric Conservation Water Water Treatment Plant 755,741 5,641,406 144,742 2,073,607 1,613,339 5,561,225 5,758,320 163,988 91,687 1,439,800 5,429,500 89,500 1,033,700 (406,100) 5,739,800 310,300 91,600 2,100 (2821) 572 235 Wastewater Solid Waste Collection 5,124,985 3,284,633 5,171,148 5,026,538 3,285,742 3,243,601 5,042,500 3,285,000 5,408,700 366,200 3,380,600 95,600 726 291 Solid Waste Transfer StabonJLandfill Stormwater 5,114,224 793,624 5,205,088 5,365,737 765,466 781,827 5,137,800 851,000 5,296,500 158,700 1,174,800 323,800 3.09 3805 Medic 1 Total Enterprise Funds 1,447 270 1,494 270 1496,546 1 546 500 1 1,572,500 26 000 168 55,966,384 57,790,978 59,012,251 57,140,450 59,437,800 2,297,350 4.02 Internal Service Funds Equipment Services 1,047,969 1,119,203 1,324,752 1,160,800 1,258,300 97,500 840 tnformation Technology Self-insurance Cultural Resources Total Internal Service Funds 1,052,499 4,646,197 1,237,771 1,113,055 5,034,510 5,411,800 1,112,ODO 5,160,000 90,140 1,379,500 267,500 5,288,000 126,000 78 600 (13,540) 2406 244 WA 6,746,665 7,391,484 7,849,607 7,522,940 8,000,400 477,460 6.35 Fiduciary Funds Firemen's Pension Total Fiduciary Funds 51,621 34 578 25,799 24,300 22,900 (1,400 (5 76)1 51,621 34,578 25,799 24,300 22,900 (1,400) (5.76) Capital Funds Ut ttes Capital Projects Funds 14,094,044 3,587,763 17,651,716 19,839,500 16,669,300 (3,170,200) (15 98) Governmental Capital Projects Funds 2,957,764 4186,076 5,553,180 5,343 200 5,682,020 338,820 634 17,051,808 7,773,839 23,204,896 25,182,700 22,351,320 (2,831,380) (11.24) Sub -total Revenues 105,712,037 99,085,189 115,172,147 114,749,133 113,916,920 (832,213) (0.73) Reserves Used rn 1,367,080 1 15 396,562 21,582,958 12,544,080 (9,038,878) (41 88 105,712,037 100,452,269 1 130,568,709 1 136,332,091 1 126,461,000 (9,871,091) (7.24) Total All Funds Additional fiends which are being considered for closure in 2012 Closed funds include Criminal Justice, K-9, WRi ham Share Memorial Pool District, Recreational RcIrdies, Waterfront Trail, Firearms Range, Drug Task Force Cultural Resources, Electric Utility Rural Econ Devel and Contingency These activities are now accounted for in other funds and are shown here for historical purposes only t -t Reserves used are mostly related to capital projects in Electric Water, Wastewater and Stormviater G-11 General Fund. To balance the General Fund, reductions were necessary from the initial 2013 budget submissions from departments. Among those reductions were a number of reductions related to personnel as follows: ❖ Recreation Manager (layoff) ❖ Sr. Accountant (vacancy - resignation) ❖ Assistant to the Fine Arts Center Director (retirement) ❖ Recreation Coordinator (retirement) ❖ Permit Technician (vacancy - resignation) ❖ Firefighter (vacancy — promotion) ❖ Police Support Services (retirement) ❖ Office Assistant to City Manager (layoff) In addition to the changes noted above, the City Manager directed that staff also focus on developing a sustainable budget that the City could afford going into 2014 and beyond. To further the development of a sustainable budget beyond 2013, the City will embark on a strategic long-range financial planning process starting in early 2013. That process will help lay out a roadmap for the price of government that is affordable by our constituents as well as the programs and services we need to deliver to make Port Angeles the best place to live, work and play. A more graphical view of the proposed 2013 General Fund budget shows: G-12 General Fund Summary of Expenditures -By Department and Object For the Years 2010-2013 G-13 Expenditures by Department: Mayor& Council 70,092 66,842 68,382 68,662 68,800 118 017 City Manager 690,192 711,456 753,032 775,330 744,000 (31,330) (4 04) Community Services 58,750 64,110 59,125 59,125 400 (58,725) (9932) Finance 2,037,531 2,066,697 2,296,202 2,230,264 2,164,000 (66,264) (2 97) Legal 757,663 747,654 763,170 721,068 751,100 30,032 416 Community and Economic Development 777,412 645,531 636,920 603,693 568,200 (35,493) (5 88) Police 4,413,955 4,506,874 4,759,826 4,794,297 4,911,803 117,506 245 Fire 1,988,811 1,992,756 2,198,160 2,252,264 1,939,500 (312,764) (1389) Public Works and Utilities Administration and Engineering 1,665,185 1,766,127 1,840,341 1,768,226 1,886,700 118,474 670 Parks & Recreation 2,386,039 2,954,200 3,006,248 3,025,709 2,906,072 (119,637) (395) Other Expenditures: County Jail 593,395 599,518 510,000 707,000 700,000 (7,000) (0 99) District Court 112,928 115,759 163,624 163,624 134,000 (29,624) (1810) Contnbulionto Pencom 189,674 189,674 189,674 189,674 189,700 26 001 Information Technology 156,059 169,309 164,619 164,619 183,600 18,981 11 53 Retirements 2,039 94,152 82,066 61,875 (20,191) (2460 Transfers to Other Funds 'Fine Arts Center 24,750 24,750 38,750 38,750 24,750 (14,000) (36 13) ` Recreational Activities 170,000 - - N/A `Debt Service Funds 45,208 45,172 45,100 49,591 45,000 (4,591) (926) `Street (Operations)z 627,299 648,299 772,299 732,299 772,000 39,701 542 `Medic I(Operations) 360,000 374,000 386,000 386,000 435,500 49,500 1282 ` CIP Funds 380,000 1,161,935 1,201,000 937,000 175,000 (762,000) (81 32) ` Electric Utility (Operations) - 36,000 - - - N/A Nor -Departmental - Property Management 34,000 34,000 N/A 17,504,943 18,852,702 19,982,624 19,749,281 18,696,000 1,053,281 (5 33) Total Expenditures Expenditure by Object: Salaries & Wages 8,987,382 9,225,207 9,586,767 9,452,559 9,335,000 (117,559) (1 24) Personnel Benefits 3,144,935 3,514,732 3,690,383 3,533,440 3,541,850 8,410 024 Supplies 574,019 627,798 718,749 736,480 765,380 28,900 392 Charges for Seances 2,295,353 2,305,644 2,466,778 2,610,364 2,567,820 (42,544) (1 63) Intergovernmental 112,928 115,759 163,624 163,624 134,000 (29,624) (1810) Capital Outlay 20,214 177,500 212,500 10,000 (202,500) (95 29) County Jail 593,395 599,518 510,000 707,000 700,000 (7,000) (0 99) Contnbutionto Pencom189,674 189,674 189,674 189,674 189,700 26 001 Transfers to Other Funds 1,607,257 2,254,156 2,479,1492,143,640 1,452,250 691,390 32 25 17,504,943 18,852,702 19,982,624 19,749,281 1 18,696,000 1,053,281 5.33 Total Other Financing Uses ' In 2011, Recreational Activities was moved from the Special Revenue Funds to the General Fund Z In 2013, the portion of property tax revenue previously allocated to the Street Fund will now be accounted for in the General Fund Support from General Fund for street activities will be included only as a transfer of funding G-13 2013 Gen. Fund Expenditures by Object toOther Funds 7.3% Non -Departmental 0,4% Miiqiiii�11111111 plig 111� IT I IMMM CM; clerk; HR Community& ,6 -vel, �, 4.4% 940n, op. G-14 Following the public hearing on November 201h, we have scheduled a workshop for Tuesday, November 27th to allow for staff to respond to questions and considerations raised at the November 20th public hearing and First Reading of the 2013 Budget adoption ordinance. In addition, we will also be seeking guidance from Council as to any amendments to be made to the proposed 2013 City Manager Recommended Budget in preparation for the December 4th Council meeting (2" d public hearing on the 2013 Budget and potential adoption of the budget ordinance). \Attachments: 2013 Budget Ordinance with Exhibit A G-15 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2013 budget for the fiscal year ending December 31, 2013. WHEREAS, the City Manager of the City of Port Angeles completed and placed on file with the City Clerk an estimate of the amount of the moneys required to meet the public expenses, reserve funds, and expenses of government of the City included in the 2013 City Manager recommended budget for the fiscal year ending December 31, 2013, as attached hereto as Exhibit "A"; and WHEREAS, a notice was published that the City Council would meet and hold public hearings at the hour of 6:30 p.m., in the Council Chambers of Port Angeles City Hall, on Tuesday, November 6, 2012, Tuesday, November 20, 2012, and Tuesday, December 4, 2012, for the purpose of making and adopting a budget for fiscal year 2013 and giving taxpayers within the limits of the City of Port Angeles an opportunity to be heard upon said budget; and WHEREAS, the City Council did meet at said times and place and did then consider the matter of said proposed budget, NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. The budget for the City of Port Angeles, Washington, for the year 2013 is hereby adopted at the fund level in its form and content as set forth in the document entitled "City of Port Angeles, Washington 2013 Budget," a copy of which is on file in the Office of the City Clerk, and which is incorporated herein by this reference. Section 2. Estimated resources for each separate fund of the City of Port Angeles, and aggregate expenditures for all such funds for the year 2013 are set forth in summary form -1- G-16 in Exhibit A that is attached hereto, and are hereby appropriated for expenditure at the fund level during the year 2013. Section 3. The City Clerk is hereby directed to keep on file the budget referred to in Section 2 above and to transmit a complete copy of the final budget to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 4. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of said Council on the _ day of ATTEST: Janessa Hurd, City Clerk PUBLISHED: , 2012 By Summary 2012. Cherie Kidd, M A Y O R APPROVED AS TO FORM: William E. Bloor, City Attorney G \LEGAL\a ORDINANCES&RESOLUTIONS\ORDINANCES 2012\27 - 2013 Budget Ordinance wpd -2- G-17 CITY of PORT ANGELES 2013 City Manager Recommended Budget Exhibit A nd 51 Ir Fund IDiv. I Name/ Description ENERAL FUND',(Nd%� Dtvlsiondltotoisf6r'r' fererice onty) , , Revenue Expenditures Ending Fund Balance: 001 1160 City Couna/ 001 1210 City Manager 001 1111 Customer Commitment 001 1220 Human Resources 001 1230 City Clerk 001 1390 CommunityService 001 1001 Finance - Revenue 001 2010 Finance Administration 001 2023 Accounting 001 1015 Customer Service 001 1080 Reprographics 001 2091 Non -Departmental 001 2099 General Unspecified 001 13010 City Attorney 001 3012 Jail Contributions 001 3021 Prosecution 001 4010 Planning 001 4020 Building 001 4030 Code Compliance 001 5010 lPohce Administration 001 5012 1 Pen Com/Capital Transfers 001 5021 Police Investigation 001 5022 Police Patrol 001 5016 Police Reserves & Volunteers 001 5029 Police Records 001 5050 Police Facilities Maintenance 001 6010 Fire Administration 001 6012 Fire Intergovernmental Services 001 16020 Fire Suppression 001 6021 Fire Volunteers 001 6021 Special Operations 001 6030 Fire Prevention 001 6040 Fire Training 001 6050 Fire Facilities Maintenance 001 6060 Fire Emergency Management 001 7010 Public Works Administration 001 7012 Public Works CIP 001 8010 Parks Administration 001 8012 Senior Center 001 8050 Ocean View Cemetary 001 8080 Park Facilities 001 8090 Marine Life Center 001 8111 Senior Center Facilities 001 8130 Custodial /lanitonal Services 001 8131 Central Services Facilities 0018111 Sports Programs 001 8222 Special Events 001 18224 1 Youth/ Family Programs 001 TOTAL General Fund G \GROUP\ACCT\Budget 13\Amendment & Budget Ordinances\2013 Budget #1 --Exhibit to Ordinance Sheetl 1 of 2 2613ti'�Nlana erRecommended'Bud et Beginning Revenue Expenditures Ending Balance Est. I I I Balance Est. 4,613,533 4,613,533 41,400 68,800 395,000 316,700 0 8,900 0 235,300 0 183,100 0 400 14,195,400 0 0 563,000 0 660,700 0 1,033,500 0 90,400 0 45,000 0 34,000 481,400 404,300 0 700,000 20,000 480,800 166,500 364,700 224,000 161,800 0 41,700 0 341,300 215,000 236,500 1,500 910,680 363,650 3,110,400 0 11,900 13,350 534,600 7,800 7,820 113,800 341,600 0 441,700 0 1,211,100 8,100 61,000 0 1,500 5,500 139,000 6,000 138,300 0 41,800 0 3,100 1,570,100 1,658,700 0 125,000 61,000 294,000 44,000 144,600 137,000 146,300 55,000 1,450,150 0 20,150 0 34,400 146,900 405,800 14,500 131,400 71,000 93,900 54,000 110,000 62,000 143,000 4,613,533 18,696,000 18,696,000 4,613,533 G-18 Revision Date October 6, 2012 Print Date 11/14/2012 4 03 PM L Et 0 CITY of PORT ANGELES 2013 City Manager Recommended Budget Exhibit A Rx, rids, Fund IDIv. Name / Description ECIALREVE*40UNDS' a 101 Lodging Excise Tax Fund 102 1 103 jStreet Fund Economic Development Fund 105 Real Estate Excise Tax-1(REET-1) Fund 107 PenCom Fund 160 Real Estate Excise Tax -2 (REET-2) Fund 172 Port Angeles Housing Rehab. Fund 184 Senior Center Maintenance Fund TOTAL Special Revenue Funds 212 1 12005 GO Bond - Refunding Fund (Library) 214 1 12005 LTGO Bond Fund (W.U.G.A.) 215 1 12006 LTGO Bond (Prop. Acquisition) Fund TOTAL Debt Service Funds i'FERPIRISE UTIUTYFUN s "� • 401 Electric Utility Fund 402 Water Utility Fund 403 Wastewater Utility Fund 404 Solid Waste -- Collections Utility Fund 405 Solid Waste --Transfer Stn./Landfill Utility Fund 406 Stormwater Utility Fund 409 412 Medic 1 Utility Fund Water Treatment Plant Utility Fund 421 1 1 Conservation Fund TOTAL Enterprise / Utility Funds ITER . ISE / INTERNA CE, FUNDS, 501 Equipment Services 502 Information Technology 503 Self- Insurance 504 1 lCultural Resources (Archaeologist) Fund TOTAL Internal Service Funds FIDUCIARY FUW ,, 602 1 j Firemen's Pension Fund 650 1 Off -Street Parking Fund 657 1 Utilities Voluntary Contribution Fund TOTAL Fiduciary Funds � 2013 Ci Nlanagcis'ReEciin€nended-Budj°e Beginning Revenue Expenditures Ending Balance Est. 1 1 1 Balance Est. 176,807 470,200 361,400 285,607 148,473 1,715,400 1,863,200 673 2,350,136 184,000 1,293,900 1,240,236 111,674 82,000 188,400 5,274 731,505 2,091,200 2,392,700 430,005 84,094 83,000 166,800 294 139,865 44,300 154,300 29,865 40,252 1 700 1 0 40,952 3,782,806 1 4,670,800 1 6,420,700 2,032,906 3,853 287,100 286,900 4,053 4,704 251,000 248,600 7,104 699,539 68,400 86,900 681,039 708,096 606,500 622,400 692,196 5,210,070 35,739,600 36,500,200 4,449,470 3,122,540 5,739,800 6,037,800 2,824,540 3,457,506 5,408,700 8,320,900 545,306 2,735,872 3,380,600 3,504,900 2,611,572 4,260,230 5,296,500 7,552,300 2,004,430 361,154 1,174,800 1,095,400 440,554 13,088 1,572,500 1,566, 700 18,888 7,728,034 91,600 335,200 7,484,434 915,189 1 1,033,700 1 1,201,200 747,689 27,803,683 1 59,437,800 1 66,114,600 21,126,883 4,307,758 1,258,300 1,453,500 4,112,558 857,507 1,379,500 1,366,600 870,407 1,563,501 5,286,000 5,286,000 1,563,501 90,140 76,600 127,200 39,540 6,818,906 8,000,400 8,233,300 6,586,006 497,588 22,900 142,500 377,988 0 0 0 0 0 0 0 0 497,588 22,900 142,500 377,988 PERMANEfIf'°ANDS 2t�;��xc<�,'k 601 1 1 Cemetery Endowment Fund r 384,605 3,300 0 387,905 652 Esther Webster (Fine Arts Center) Fund 659,939 127,900 147,700 640,139 TOTAL Permanent Funds 1,044,544 131,200 147,700 1,028,044 C TOTAL Capital Funds SUB -TOTAL ALL FUNDS Reserves - Designated Reserves Used (Non -General Fund) TOTAL ALL FUNDS 137 310 Governmental Capital Improvement Fund 316 Governmental Park Improvement Fund 451 Electric Capital Fund 452 Water Capital Fund 453 Wastewater Capital Fund 456 Stormwater Capital Fund 463 Combined Sewer Outflow Capital Project Fund TOTAL Capital Funds SUB -TOTAL ALL FUNDS Reserves - Designated Reserves Used (Non -General Fund) TOTAL ALL FUNDS 137 5,677,700 5,538,600 139,237 186,927 4,320 0 191,247 675,586 1,015,300 1,015,000 675,886 215,145 400,000 520,700 94,445 854,864 2,290,000 2,996,000 148,864 485,044 1,032,000 1,367,000 150,044 5,514,774 11,932,000 14,646,500 21800,274 7,932,477 22,351,320 26,083,800 4,199,997 53,201,633 1113,916,920 126,461,000 40,657,553 12,544,080 53,201,633 126,461,000 126,461,000 40,657,553 G-19 G.\GROUP\ACCT\Budget 13\Amendment & Budget Ordinances\2013 Budget #1 -Exhibit to Ordinance Revision Date October 6, 2012 Sheetl 2 of 2 Print Date 11/14/2012 4 03 PM 2013 Budget ----------- ------------------------------------------------ ------ ----------------- --------- PUBLIC HEARINGS NOVEMBER 20, 2012 & DECEMBER 4, 2012 Introduction 2013 Budget Development: * Challenging Economy impacting both revenues & expenditures * Near-term future 2Ol3,'-1014and !2oi,5maybe vett' siinilar * All budgets (General Fund, utilities, etc.) must be built based on sustainability 2013 General Fund: o BalancedArithout using any reserves or one-time revenues 0 7 full-time + i part-time positions eliminated for 2o13 Elimination of City funding for United Way c, E .1imination of leave buy-bacik for management & non -represented; included in proposals f6r union negotiations, i.o% property tax increase included in P013 Budget 11/20/2012 1 A Look to the Future Long-term Future: w Strategic long-range financial plan to identify resources & programs/services the City can afford Sustainability of future funding for key factor in program & service recommendations Need to Define: * Services the City, should"provide•&rpay for; * Services the City',sliduId not,proyid6l&A4)ayfogand Services the City shotifd,notprovide;dr'pay,for o Need to explore & potentially expand: * Public — Public oPartnerships * Public — Perivate -Partnerships ------- ----------- _._.._. ______---_-___________._ , -______--_ Total Revenues ; Revenue Source 2010 Actual 2011 Actual 2012 Budget Amend. #11 2013 Rec. Bud et Chan a 2013 vs. 2012 Budget $$ " , '".,' % j I Taxes $14,328,261 $14,129,642 $13,658,840 $13,599,700 (59,140) -0.43% Licenses & Permits 516,938 758,596 483,377 486,875 3,498 0.720% Intergovernmental 3,072,678 7,047,431 8,657,137 8,237,650 (419,487) -4.85% Fines & Forfeitures 282,154 256,663 254,000 258,000 4,000 1.57% Charges for Services 11,603,391 12,513,38915,620,204 13,373,725 (2,246,479) -14.38% Utility Collection 53,936,018 S4,239,827 _ 52,295,157 57,316,600 5,021,443 9.60% Miscellaneous 4,001,593 3,792,6911 2,466,725 2,665,020 198,295 8.04% Loans 8, Bonds 10,498,276 0 12,845,950 10,000,300 (2,845,650) -22.15% Interfund Transfers 5,276,609 6,078,818 8,054,643 7,396,050 658593 -8.18% Designated for CIP 0 268,132 413,000 583,000 170,000 41.16% Reserves Used 0 1,367,080 21,582,958 ( 12,544,080 1 (9,038,878) -41.88% Total $103,515,918 $100,452,269 1 $136,331,991 $126,461,000 1 ($9.870.9911 -7.24% 11/20/2012 %) ------ ------------ ------_-v_ ------ ........._-__---__- Total Expenditures Expenditures 2010 2011 2012 Budget 2013 Chan a 2013 vs. 2012 Budget Actual Actual Amend. #1 Rec. Bud et , , $$I, , ,' Y. Salaries & Wages $17,022,991 $16,897,355 $17,416,259 $17,393,400 (22,859 0.13% Personnel Benefits 5,778,103 6,330,082 6,661,436 6,660,050 1386 -0.02% Supplies & Services 25,655,421 31,087,954 30,114,821 32,886,700 2,771,879 9.20%1 Power Purchases 23,575,477 22,749,687 24,950,400 24,950,400 0 0.00% Intergov. Services 6,716,009 4,625,154 5,735,531 5,794,800 59,269 1.03% Interfund Transfers 5,276,609 6,078,818 8,054,643 7,396,050 (658.59311 -8.18% Debt Service 4,557,035 4,929,174 4,612,601 4,622,800 10,199 0.22% Ca ital 7,696,991 7,754,045 38,786,400 26,756,800 12 029 600 •31.01% Total $96,278,636 $100,452,269 $136,332,091 $126,461,000 9 871091) -7.24% 11/20/2012 3 Total Expenditures by Object (Use) Pers Benefits, $6=1n .5n 5% Capital, $26,756,800, 21% Debt Service, $4,622,800,4% Interfund Transfers, $7,396,o5o, 6% Intergov. S—ces, $5,794,800,4% Supplies,* Services, ,$32j886r100, 26% Total Expenditures by Fund Group Governmental Cap. Projects, $5,538,600,- 4% UtihtiesCapitalpeciaI Revenue Funds, Projects Funds, $6,420,700,5% $20,545,200, 16% ebt Service Funds, FiduciaryFunds, $622,400,1% $142,500,0% 6Pe—entfunds, Internal Service Funds, '16 $147,700,0% $8,233,300, 7% 0ftm.— te?,-! 60""PM, 11/20/2012 4 General Fund Revenue Revenue Source 2010 Actual 2011 Actual 2012 Budget Amend. #1 2013 Rec. Bud et[ Change 2013 vs. 2012 Budget 7, '/o Taxes $11,458,786 $11,882,775 $11,668,840 $12,013,100 344,260 2.95% Licenses & Permits 413,115 662,298 380,377 382,875 2,498 0.66% Intergovernmental 835,895 718,900 920,647 547,350 (373,297 -40.55% Charges for Services 4,473,973 5,010,686 5,019,351 5,227,925 208,574 4.16% Fines & Forfeitures 282,154 256,663 254,000 258,000 4,000 1.57% Other Revenues 1 528,181 440,8021 441,947 266,750 175,197 -39.64% Reserves/1-x Trans. 487,161 119,422)1 1,064,119 1 01 (1,064,119)1 -100.00% Total 17,504,9431 $18,852,7021 $19,749,2811 $18,696,000 ($1,053,281)i -5.33% (general Fund Revenue ' ,Fines & Forfeitures, - Other Revenues, 'Use of„ Reserves/L< xTransf¢rsj$o, 11/20/2012 5 ergowm en 11 $547,350,3%'- Licensed&Permits,;.a ""e,7" 71 875,2% ,•>yy,p�%w�''"Y.,," 0, ,1 7, qf 11/20/2012 5 General Fund Expenditures Expenditures 2010 2011 2012 Budget 20131 Change 2013 vs. 2012 Budget Actual I Actual Amend. #11 Rec. Bud et ' $$ % Salaries & Wages $8,987,382 $9,225,207 $9,452,559 $9,335,000 117,559 -1.24% Personnel Benefits 3,144,935 3,514,732 3,533,440 3,541,850 8,410 0.24% Supplies 574,019 627,798 736,480 765,380 28,900 3.92% Services 2,295,353 2,305,644 2,610,364 2,567,820 42,544 -1.63% Inter ovt'I. Svcs. 2,503,254 3,159,107 3,203,938 2,475,950 727,988 -22.72% Capital Outla 01 20,214 212,500 10,000 202,500 -95.29% Debt Service - (P) 0 01 0 0 0 n/a Debt Service -(1) 01 0 0 1 0 0 n/a Interfund Pmts. 01 01 0 1 0 0 n/a Total 1 17,504,943 1 $18,852,702 1 $19,749,281 1 $18,696,000 1 ($1,053,281)1 -5.33% Suppbes, 765,35`0 , 4%' Gen. Fund Expenditures by Object DebtSemi--(P),o,o% QpitalOuthxy, to,000„ "Debt`Seryice-(I)"o,o% u,S`y 11/20/2012 R Gen. Fund Expenditures by Department, I Expenditures 2010 2011 2012 Budget 2013 Chan a 2013 vs. 2012 Bud et Actual Actual Amend #1 Rec Bud et $$ , ,% Council et al Expenditures 2010 Actual 2011 Actual 2012 Budget Amend. #1 2013 Rec. Bud et Mayor & Council 70,092 668426.9 2 230164 68800 118 017% CityManager 690,192 713 456 775 30 744 000 31 330 -404% Communrt le-ces 58,750 64,110 59125 400(58,72511-9932% 0 n a SUB -TOTAL 819,034 842,4081 903,1371 813,200 (89,937)1 -9.96% Finance Expenditures 2010 Actual 2011 Actual 2012 Budget Amend. #1 2013 Rec. Bud et Finance 2,037,531 2 066 697 2 230164 2,164,000 66 264 -297% Information Tech 156059 169309 164,619 183,600 18981 1153% CIP Transfer 0 138,935 O O 0 n a SUB -TOTAL 2,193,590 2,374,9411 2,394,8831 2,347,600 (47,283) -197% TMGen. Fund. Expenditures 11 p Y p Expenditures 2010 Actual 2011 Actual 2012 Budget Amend. #1 2013 Rec. Bud et Chan a 2013 vs 2012 Bud et ,' : ` $$ Legal: Le al 757,663 747,654 721,068 751 100 30,032 County tall 593395 „_ 599,518 707000 700000 17_000)-099%yy District Court 112,928 115,759 163,624 134,000 129,624) -1810%I Retirements 0 0 53,076 0 53076 -10000% SUB -TOTAL 1,463,986 1,462,931 1,644,768 1,585,100 (59,668 3_63% Parks & Recreation: Parks & Recreation 2 386 039 2 954 200 3,025,709 2 949 050 76 659 -2S3% Fine Arts Ctr Contrib 24,750 24,750 38,750 24,750 (14,000) -3613% Rec. Activities 170,000 0 0 0 0 n o CIP Contribution 30,000 48,000 0 0 0 n a SUB -TOTAL 2,610,789 3,026,950 3,064,459 2,973,800 (90,659) -2.96% olIce- Police: Police Pollce 413 955 4,1413,9-5-5 4 506 874 4,794,297 4911803 117,506 245% Pencom Contrlb 182 512 182,512 182,512 182,500 12 -001% CIP Contribution 0 0 453,000 50000 1403,0001 -8896% Retirements 0 2,039 20,546 18,897 11,649)1 -803% SUB -TOTAL 4,596,467 4,691,425 5,450,355 5,163,200 (287,155)i -5.27% 11/20/2012 7 Gen. Fund Expenditures by Department, III Expenditures2010 2011 2012 Budget 2013 Change 2013 vs. 2012 Bud et Actual Actual Amend. #11 Rec. Budget $$ Public Works: Property Management Public Works 1,665,185 1,766,127 1,768,226 1,886,700 118,474 670% Streets Contribution 627,299 648,299 732,299 772,000 39,701 542% CIP Contribution 350,000 975,000 48,000 125,000 77,000 n a Retirements 0 0 8,444 0 8444 -10000% SUB -TOTAL 2,642,484 3,389,426 2,556,969 2,783,700 226,731 8.87% Non -Departmental: Property Management 0 0 0 34,000 34,000 n a Debt Service 45,208 45172 49,591 45,00014,591) -9 26% SUB -TOTAL 45,208 45,172 49,591 79,000 29,409 59.30% TOTAL GEN. FUND 17,504,943 1 18,852,702 1 19,749,281 18,696,000 1 )1,053,281)4 -5.33% i Gen. Fund Expenditure by Department Non -Departmental, Council; C.M., Clerk; 379,000,0% HR, $813,200,4% Community&Econ \ Develop., $568,2oo, 3% 11/20/2012 C-] General Fund Revenue vs. Expenditure, I - -- - _ - ------- --- -- - - -- -- - - - Revenue - Expend. / 2010 2011 2012 Budget 2013 Chan a 2013 vs 2012 Bud et Net Subsid Actual Actual =gel Rec Budget =ouncd et al Revenue 719,726 474,322 483,019 437,400 45 619 -9 44% Ex endrture 819,034 942,408 903 137 813,200 (89,937) -9 96% Net Subsid 99 308 (368,086)1 420 118 (375,800)1 44,318 -10 SS% 'finance Revenue 2,090638 4172,924 2,271,713 2,150,600 (121,113) -533% Expenditure 2,193,590 2,374,941 2,394,883 2,347,600 (47,283) -1.97% Net Subsidy (102,952) (202,017) (123,170) (197,000) (73,830) 5994% =ire Revenue 152,026 ji 153,328 322,369 143,500 (178,869) -5549% Expenditure 2,355,973 2,373,91S 2,645,426 2,382,200 /263,226) -995% Net Subsidy (2,203,947) (2,220,590) (2,323,057) (2,238,700) 84,357 -363% -363% ---- ----r....— _ a.._,.. ------- ----p_.......,.. ___.,_ .._-._._.._.,.....,_-__.MA_._,... --- _.------ General Fund Revenue vs. Expenditure, II Revenue - Expend. / 2010 2011 2012 Budget 2013 Chan a 2013 vs. 2012 Bud et Net SubsidyActual Actual Amend. #1 Rec Budget " ;t$$ Parks & Recreation Revenue Revenue Revenue 564,501 84$717 761,789 746,400 15389 -101% Ex endrture 2,580,789 3,026,950 3,064,459 2,973,800 90659 -1.96% Net Subsid 2 016 288 2 178 --I J2.302.670)12 227 400 75,270 1 -127% Police Revenue Revenue 1 965,801 666,551 792,820 611,300 181520 -22.90% Expenditure 4,5%467 4,691425 5,450,355 5,163,200 287155 -5.27% Net Subsidy4 551 900 105,635 -2 27% Public Works Revenue 1,239,277 1,318,960 1 1,386,123 1,570,100 183,977 1317% Expenditure 1 2,642,484 1 3,389,426 1 2,556969 2,783,700 226,731 8.87% Net Subsid 1403 207)1 (2070466)1 _(1,170,846) (1213 600 42754 16551. 11/20/2012 E Street Fund - #102 rN-- Expend,/ Rtt bsidy 2010 Actual 2011 Actual 2012 Budget Amend, #1 2013 Rec. Budget Change 2013 vs. 2012 B�d�g $$ ; Streets - #102 Revenue 1723,217 1687,422 1,749,841 1,715,400 (34,441) -1.97% Expenditure 4738,255 1980,547 1,884319 1,863,100 181119 -0.969ol Net (15,038) (293,125) (131,478) (147,800) (16,322) 12.41% Ending Fund Bal, Est. 573,0771 279,951 147,473 673 (1468A7) I 99.54% j Ending Fund Bal Est 93,789 58,417 176,8071 285,607 1 10$800 1 61.54% Endin Fund Bal Est 5,692,863 4,753,229 2,350,136 1,240,236 1109900 -47.13% rvei;4�byy w�,4o7 Cl,l/ ,,.. _t3U15W ZZUiZ2 [/1.4170 Ending Fund Bal. Est. 707,214 8!2,Dj 731,505 430,0051 30 500 -41.22% 11/20/2012 10 Special Revenue Funds, Revenue - Expend./ 2010 2011 2012 Budget 2013 Chan a 2013 vs. 2012 Bud et Net SubsidyActual 493,160 Actual Amend. #1 Rec. Bud et; 26896 $$ 274464) (35,37311 Lod m Tax -#101 f 9590 -8.10Y� Revenue 486,087 457,787 170 50470,200 150 03%1 1 Expenditure t j Ending Fund Bal Est 93,789 58,417 176,8071 285,607 1 10$800 1 61.54% Endin Fund Bal Est 5,692,863 4,753,229 2,350,136 1,240,236 1109900 -47.13% rvei;4�byy w�,4o7 Cl,l/ ,,.. _t3U15W ZZUiZ2 [/1.4170 Ending Fund Bal. Est. 707,214 8!2,Dj 731,505 430,0051 30 500 -41.22% 11/20/2012 10 760,551 493,160 351,960 361,400 9,440 26896 Net 274464) (35,37311 118,3901 108,800 9590 -8.10Y� j Ending Fund Bal Est 93,789 58,417 176,8071 285,607 1 10$800 1 61.54% Endin Fund Bal Est 5,692,863 4,753,229 2,350,136 1,240,236 1109900 -47.13% rvei;4�byy w�,4o7 Cl,l/ ,,.. _t3U15W ZZUiZ2 [/1.4170 Ending Fund Bal. Est. 707,214 8!2,Dj 731,505 430,0051 30 500 -41.22% 11/20/2012 10 Special Revenue Funds, II Revenue - Expend. / 2010 2011 2012 Budget 2013 Change 2013 vs. 2012 Bud et Net SubsidyActual Actual Amend #1 Rec. Budget $$ REET-1 - #105 Revenue 121,192 105565 76,200 82,000 5,800 761% -Expenditure 366,479 186,6671 60,795 188,400 127,605 20989% Net 245,287 81,102 15,405 106,400 121,805 -79068% Ending Fund Bal. Est 177,3711 96,269 111,674T 5,274 106,400 -95.28% REET-2 - #160 Debt Service Funds Revenue 117,830 106,725 76,250 83,000 6,750 8.85% Expenditure 89,174 213,470 87,665 166,800 79,135 90.27% Net 28,556 106,745 11,415 83,800 72,385 63412% Endin Fund Bal Est 202,253 1 95,509 84,095 294 83,801 -99.65% Housing -#172 Revenue 179,711 880,704 44804 44,300 2504 -5.35% Expenditure 198403 1,042,7971 120,300 154,300 34,000 2826% Net 18,692 162,093 73,496 110,000 36,504 49.67% `Ending Fund Bal. Est. 375,4541 213,3611 139,865 29,865 (110 000) 1 -7865% 2005 UTGO - #212 Debt Service Funds Revenue - Expend. / Net Subsidy 2010 Actual 2011 Actual 2012 Budget Amend.#1 2013 Rec Bud et Chan a 2013 vs 2012 Budget s" ,1: Permanent Funds Revenue - Expend./ 2010 2011 2012 Budget 2013 Chan a 2013 vs.2012 Bud et Net SubsidyActual Actual Amend. #1 Rec. Bud et;'` "`$$,` " Cemetery - #601 Revenue - Expend./ Net Subsidy Revenue 6,868 7,543 3,600 3,300 (300) -8.33% Expenditure 0 0 0 0 0 n/a Net 6,868 7,5431 3,600 3,300 (300) -8.33% Ending Fund Bal. Est.1 373,4621 381,0051 384,6051 387,9051 3,300T 0.86% Webster Trust - #652 Revenue 168,440 168,906 106,400 127,900 78,500) -38.03% Expenditure 165,161 169,182 1 216,700 147,700 69,000 -31.84% Net 3,179 276 10,300 19,800 91500 92.23% Ending Fund Bal. Est. 691,3351 741,6271 659,9391 640,139 (19,800) -3.00% .__---------------- -------------- -------------- --------- . __. __- --__-- Electric - #401 & Water - #402 Revenue - Expend./ Net Subsidy 2010 Actual 2011 Actual 2012 Budget Amend. #1 2013 Rec. Budget Change 2013 vs. 2012 Bud et �_ ',$$ iia . "% Electric - #401 Revenue 33,508,102 33,806,107 34,195,850 35,616,600 1,420,750 4.15% Expenditure 32,244,578 31,577,198 34,225,400 34,622,400 397,000 1.16%1 Op. Income (Expensj 1,263,624 2,228,909 29 S50 994,200 1,023,750 -3464 47% Non -Op Inc. (Exp.) j (1,4988415)1 ((1,424,054)1 (1,-809,550) j1,754,_800 54,750 -3.03% End. Unrestrict CasN 3,891,9051 4,430,4641 2,510,0871 1,749,487 (760,600) Water - #402 Revenue 5,602,064 5,501,172 5,390,500 5,701,000 310,500 576% Expenditure 3,872,186 4,076,416 4,466,400 4,562,300 95,900 2.15% Op. Income Ex ens 1,729,878 1,424,746 924,100 1,138,700 214,600 23 22% Non -Op Inc. (Ex .) 1395208 (1,175,323) (1,043,200) (1,436,700) (393,500) 37.72% End. Unrestrict. Cash 2,880,325 y __ 3,170,289 1 3,051,1891 2,753,189 298000 -9.77% 11/20/2012 12 Wastewater - #403 & Stormwater - #4o6 - - - - - - - - - - - ------------- -- -------- ---- -- - Revenue - Expend. / 2010 2011 2012 Budgetl 2013 Chan a 2013 vs. 2012 Budget Net SubsidActual Actual Amend. #11 Rec. Budget ' $$ Wastewater - #403 Revenue 5,124,985 5,171,148 5,042,500 5,408,700 366,200 7.26% Expenditure 3,677070 3,841,426 4,17$500 5,024,300 845,800 20.24% Op. Income (Ex ens 1,447,915 1,329,722 864,000 384,400 479,600 -55.51% Non -Op Inc. Ex 1981,460 1,569,779 1,533,000 3,296,600 1763 600 115.04% End Unrestrict Casq 2,115,2891 1,691,376 1 863,376 1 423,789 439,587 -50.91% Stormwater - #406 Revenue 1 793,624 765,466 851,000 1,174,800 323,800 38 OS% Expenditure 1 676,037 753,633 924,500 898,200 16300 -2.84% Op. Income (Exens 117,587 11,833 73500 276,600 350,100 476.33% Non-OpInc.(E.xp.) 1 (234 489)l (171211) 220950 (197200)1 23,750 10.75% SW -Collection - #404 & SW -Transfer - #405 Revenue - Expend. / Net SubsidyActual 2010 2011 Actual 2012 Budget Amend. #1 2013 Rec. Budget Change 2013 vs. 2012 Budget III 5,114,114 5,205,088 5,137,800 5,2%500 158,700 3.09% Expenditure 4,60B,583 4,500,103 4,486,728 4,616,500 SW Collection - #404 2.89% Income (Ex ens 82,372 64,024 5100 150,700 155,800 -3054 90% Revenue 3,284,633 3,185,741 3,285,000 3,380,600 95,600 2.91% Expenditure 3,202,161 3,221,718 3,290,100 3,229,900 60200 -1.83% Op. Non -Op Inc. (Exp.)1150 000 (278,536)1 293,_000 275,000 18,000 -6.14%, End. Unrestnct. Cas 3,181,219 3,033,972 2,735,872 2,611,572 (124,300) -4 54%, Non -0 Inc. Ex (99S,021)1 (906,675)1 (1,614,700)1 2 935 800 1321 100 81.82% End Unrestnct Cash 1,522,063 1,633,295 706,236 1506282 2212518 -31318% SW Transfer -#405 Revenue_ 5,114,114 5,205,088 5,137,800 5,2%500 158,700 3.09% Expenditure 4,60B,583 4,500,103 4,486,728 4,616,500 129,772 2.89% Income (Ex ens 82,372 64,024 5100 150,700 155,800 -3054 90% SW Transfer -#405 Revenue_ 5,114,114 5,205,088 5,137,800 5,2%500 158,700 3.09% Expenditure 4,60B,583 4,500,103 4,486,728 4,616,500 129,772 2.89% Op. Income Ex ens 505,641 704,985 651,072 680,000 28,918 4.44% 11/20/2012 13 Water' Treatment - #412 & Elec. Cons. #421 Revenue - Expend. / 2010 2011 2012 Budget 2013 Chan a 2013 vs. 2012 Budget Net Subsidy Actual Actual Amend. #1 Rec. Budgetl,' $$ ' Water Treat. - #412 Revenue 144,742 163,988 89,500 91,600 2,100 2359.1 Expenditure 0 0 1 0 0 0 n/a Op. Income (Expensi 144,742 163,9881 89,500 91,600 2,100 2.35% Non -Op Inc. (Ex ) 1 180,2171 165,039 1 258,5001 335,2001 76,700 1 29.67% End. Unrestnct. CasN 01 01 Ol Ol 0 n/a Elec. Cons. - #421 Medic 1 Revenue 755,741 2073,607 1,439,800 1,033,700 406100) -282191 Expenditure 1,195,150 1,647,561 1 1,104,000 1,201,200 2800 -0.23% Op. Income (Ex ens (439,409) 426,0461 235,800 167 500 (403,300) .171.03% Non -op Inc. (Exp.) I Ol Ol 01 Ol 0 n/a End. Unrestrict. Cashl 463.6431 679.3891 915.1891 747.6891 /16750011 -18.301.1 11/20/2012 14 Medic 1 I Revenue - Expend. / Net Subsidy 2010 Actual 2011 Actual 2012 Budget Amend. #1 2013 Rec. Budget,:. Change 2013 vs. 2012 Budget „°' "' ir$$ Medic 1- #409 Revenue 1,447,170 1,494,270 11546,500 1,572,500 16,000 1.68% Expenditure 1,453,414 1,504,500 115961800 1,566,700 30100 1.89% Op. Income (Expensd 6144 10230 50300 5,800 56,100 111.53% Non -Op Inc. (Exp.) I Ol Ol Ol Ol 0 1 Val End. Unrestda. Cash 26,6901 33,1211 0 0 1 0 n/a i 11/20/2012 14 Internal Service Funds, I Revenue - Expend. / 2010 2011 2012 Budget 20131 Change 2013 vs. 2012 Budget Net Subsid Actual Actual Amend. #1 Rec. Budget $$ % Eqpt, Services - #501 Revenue 4047,969 1,119,103 4160,800 1,258,300 97,500 8.40116 Expenditure 1,915,666 751871 1,430,934 1,453,500 977,434 -40.21% Net (867,697) 366,332 (1,270,134) (195,200) 1,074,934 -84.635vo Ending Fund Bal. Est.1 5,145,5581 5,577,892 1 4,307,7581 4,112,558 (195,200) -4.53% Info. Tech.- #502 Revenue 1,052,499 1,237,771 4112,000 1,379,500 267,500 U06% Expenditure 889,618 4049,514 4341200 1,366,600 24,400 1.82% Net 162,881 188,251 230,200 12,900 243,100 -105.60% Ending Fund Bal. Est. 1,098,5891 1,087,707 857,507 870,407 12,900 1.50% Internal Service Funds, II Q , Revenue - Expend./ Net SubsidyActual 2010 2011 Actual 2012 Budget Amend. #1 2013 Rec. Budget Change 1013 vs. 2012 Budget $$ % Self Insurance - #503 Revenue 4,646,197 5,034,510 5,160,000 5,286,000 116,000 1.44% Expenditure 4,645,938 5,196,667 4,890,000 5,286,000 396,000 8.10% Net 259 162157 270,000 0 210000 -100.00% E Ending Fund Bal. Est.1 1,405,9641 1,293,501 1 1,563,5011 1,563,5011 0 1 0.00% Cultural Res. - #504 Revenue 6,821 144,395 2,350 76,600 74,250 3159.57% Expenditure 238,540 152,530 155,108 127,200 17908 -17.99% Net 231719 8135 (152,758) 50600 102,158 66.88% EndingFund Bal. Est. 251,035 242,898 -90,1401- 0,140 39,5401 (50,600) 1 -56.13% 77 11/20/2012 15 ___mv_-a___ __ .__._. _. _ _.__ _..__ ______—.__.____-___ _._ ----- _ --- m.-..___A_v_—__----------------- - Summary • 2oi3 Budget emery ncl'al°leiigi"ug „ " -,.^ ;,..;°'.., ".": _'_ " "" : ` o o Use of r erve� �}�;c ia�-�irr► �iihcling to l�F�i��ntG Cenerat � cr��d <-Ibte increeases requlr�`' ".'^° o Ve r -terra �xture nra i atpad eu "tos ch' r�M i iatly5 as cl oii'"ci�xrenk e gna? iac • Calendar':. =Publi`c`Hear°"in ;&;i Rea°din of2oi"Bu` dgctOrdin'anee ','�a�G,,, .."� dZ°°.r '• � 4 2°a Piililic IIear`ing& F, inal;Readiiigcof 2o.i2PcopertyxTaYLevy*for.2®i3iCQllection;, �,;";u.r...,�. .�<.yr.�xgki�w,„•"; a' Wor9k�; session witiha;Counci`l; "wit iMaiiage%Ri Staff ° > '` c Y '`s'° "« ;' i`k` }' " Id Pulilic`sHeaiing,&sFinalyRea'ding of`2oi3 Biiciget ®rdinance.° "my', :t ” `°ry a ";.' . Public;H'eacin" &tiSt iReadin of:2oi2Bud e[Atn`eridment'#2; ;°„ < .. n^' g :+{ e "^a, i,i p,"s r x'$b�%i,t@^. � +",,}:S�x.�,�a xo . :§." an°,i.+'41",p�.?aa?� " f� ;"xg�}"aS,'&�;t;;'r�w'i"b" 11/20/2012 16 NGELES DATE: NOVEMBER 20, 2012 To: CITY COUNCIL FROM: KEN DUBUC, FIRE CHIEF SUBJECT: PROPOSED MEDIC 1 UTILITY RATE ADJUSTMENTS Summary: Due to increases in operating costs, coupled with a significant increase in uncollected revenue (bad debt) the City is proposing an 8% adjustment to the Medic I utility rates for 2013, followed by a 6% increase in 2014. The 2013 adjustment reflects a $0.38 increase for monthly residential rates and a $0.40 increase for monthly commercial/business rates. The 2014 adjustment will reflect a $0.31 increase for monthly residential rates and a $0.32 increase for monthly commercial/business rates. These requested increases are shown on the attached proposed ordinance revising Chapter 13.73 of the Port Angeles Municipal Code relating to Medic 1 charges. The City's Utility Advisory Committee, during their November 13, 2012 meeting, agreed to forward a favorable recommendation to the City Council to proceed with the proposed Medic 1 rate adjustments. Recommendation: Open public hearing; conduct first reading; continue to December 4, 2012. Background / Analysis: The City of Port Angeles' Medic I program is structured as a utility — supported through an Enterprise Fund using transport charges, a monthly utility charge, and a General Fund contribution. Several factors have combined to necessitate a modest increase in the monthly utility charge. The first driving factor is an overall increase in operating costs related to fuel, maintenance and personnel. The second driving factor is a decrease in the amount of revenue that the utility is receiving. Finally, there is a need to partially restore reserves which were completely depleted in order to cover costs. The Medic 1 utility utilizes the services of a professional medical billing service. That medical billing company has been providing an outstanding level of very cost-effective service. Over the past few years, that company has been seeing a significant increase in the amount debt that is uncollected — simply because patients are not paying for the service provided. This is a trend that is not only affecting Port Angeles, it is evidently a nation-wide phenomena. When a patient does not pay and collection efforts are not fruitful, the charges are recorded as bad debt. G -20 PROPOSED MEDIC 1 UTILITY RATE ADJUSTMENTS PAGE 2 In order to address these rising issues, the City is proposing an 8% adjustment to the Medic I utility rates for 2013, followed by a 6% increase in 2014. The 2013 adjustment reflects a $0.38 increase for monthly residential rates and a $0.40 increase for monthly commercial/business rates. The 2014 adjustment will reflect a $0.31 increase for monthly residential rates and a $0.32 increase for monthly commercial/business rates. The amount of the proposed increase for high demand user classifications, such as nursing homes and assisted living facilities, depends upon their user classification. These requested increases are shown on the attached proposed ordinance revising Chapter 13.73 of the Port Angeles Municipal Code relating to Medic 1 charges. The City's Utility Advisory Committee, during their November 13, 2012 meeting, agreed to forward a favorable recommendation to the City Council to proceed with the proposed Medic 1 rate adjustments. Attachment: Proposed ordinance revising Chapter 13.73 of the Port Angeles Municipal Code relating to Medic 1 charges. G-21 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Chapter 13.73 of the Port Angeles Municipal Code relating to Medic 1 Charges. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 3215, as amended, and Chapter 13.73 of the Port Angeles Municipal Code are hereby amended by amending Section 13.73.400 and Exhibit A PAMC to read as follows: PART D 13.73.400 Charges Established. In accordance with the rate study presented to the City Council, effective January 4, 2010 the base rates and fees for the Utility shall be as follows: User Classification Residential Adult family homes* Assisted living facilities* 24 -Hour nursing facilities* Group homes* Jail facilities* Schools* Commercial/Business Citypublic areas Rate $520 61.45 per year, per unit $8-5 661,003 per year, per classification $12,57 per, year, per classification $6,184.00 7,280 per year, per classification $1,936.00 2,279 per year, per classification $1,290.00 1,518 per year, per classification $2,03 00 2,391 per year, per classification $54.93r 64.66 per year, per unit $12;94:7.0015,241 per year, per classification * Rates for individual facilities do not include allowable exemptions and vary based upon their percentage of use within that classification. For individual facility rates, with allowable exemptions, see Exhibit A. * Effective January 3, 201+ 4, the 20103 individual rates established by section 13.73.400 and determined by Exhibit A, shall be increased by nine six (96) percent. -1- G-22 Section 3 - Severability. If any provisions of this Ordinance or its applications to any person or circumstances is held to be invalid, the remainder of the Ordinance or application of the provisions of the Ordinance to other persons or circumstances is not affected. Section 4 - Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 5 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect January 1, 2013. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of December, 2013. ATTEST: Cherie Kidd, Mayor APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: December 2013 B Summa G \LEGAL\a ORDINANCES&RESOLUTIONS\ORDINANCES 2012\28 - Meda: I Y rY Uuhty Rates Chapter 13 11 14 12 wpd (November 15, 2012) -2- G-23 Medic I Utility 2013 Annual Fees Exhibit A Facility Base Utilization Amount % of Exemption Annual Fee Availability 2011 After After Rate % Before Exemption Amount After Adjustment Annual 2013 2014 Exemption Exemption Fee Adj. Adj. 24 -Hour Nursing Facilities Crestwood $7,332 37% $2,713 53% $1,438 $1,275 $1 $2698 $2914 $3089 1116 E Lauridsen Group Homes 2"d Street $1,737 18% $313 72.6% $227 $86 $1 $8 $8.64 $9.16 House 138 W 2nd Clallam $1,737 7% $121 100% $121 $0 N/A $0 $0 $0 County Hostelries 1132 Hazel Serenity $1,737 75% $1,303 47% $612 $691 $1 $947 $1023 $1084 House 2321W 18th Adult Family Homes Home Away $630 71% $447 40% $179 $268 $1 $326 $352 $373 From Home 1319 W 16th G-24 Facility Base Utilization Amount % of Exemption Annual Fee Availability 2011 After After Rate % Before Exemption Amount After Adjustment Annual 2013 2014 Exemption Exemption Fee Adj. Adj. Olympic RN $630 25% $158 61.25% $97 $61 $1 $273 $295 $313 Adult Family Home, 1725 W 11th The Good $630 4% $25 25% $6 $19 $1 $117 $126 $134 Shepherds Haven, Inc 2314S Lincoln Assisted Living Laurel Park $10,83 40% $4,336 38.72% $1,679 $2,657 $1 $2419 $2613 $2770 1133 East Park 9 Avenue Park View $10,83 21% $2,276 0% $0 $2,276 $1 $5949 $6425 $6811 Villa 9 1435 & 1445 Park View Lane Peninsula $10,83 3% $325 60% $195 $130 $1 $398 $430 $456 Manor 9 1017 W 17th St. Andrews $10,83 36% $3,902 56% $2,185 $1,717 $1 $1489 $1608 $1704 Place 9 520 East Park Avenue G-25 Facility Base Utilization Amount % of Exemption Annual Fee Availability 2011 After After Rate % Before Exemption Amount After Adjustment Annual 2013 2014 Exemption Exemption Fee Adj. Adj. Jail Facilities Clallam $1,192 81% $966 N/A N/A $966 $1 $1000 $1080 $1145 County Adult 223 East 4th Clallam $1,192 19% $226 N/A N/A $226 $1 $409 $442 $469 County Juvenile 1912 West 18th Schools Lincoln $2,454 2% $49 N/A N/A $49 $1 $96 $104 $110 School 924 West 9th Franklin $2,454 8% $196 N/A N/A $196 $1 $59.87 $65 $69 Middle School 2505S Washington Hamilton $2,454 0% $0 N/A N/A $0 $1 $143 $154 $163 Middle School 1822 West 7th Jefferson $2,454 4% $98 N/A N/A $98 $1 $59.87 $65 $69 Middle School 218 East 12th . ", Facility Base Utilization Amount % of Exemption Annual Fee Availability 2011 After After Rate % Before Exemption Amount After Adjustment Annual 2013 2014 Exemption Exemption Fee Adj. Adj. Peninsula $2,454 8% $196 N/A N/A $196 $1 $331 $357 $378 College 1502 E Lauridsen Port Angeles $2,454 69% $1,693 N/A N/A $1,693 $1 $755 $815 $864 High School 304 East Park Ave Queen Of $2,454 4% $98 N/A N/A $98 $1 $235 $254 $269 Angels 209 West l lth Stevens $2,454 4% $98 N/A N/A $98 $1 $566 $611 $648 Middle School 1139 West 14th ` High demand user classifications that do not qualify for an exemption cannot have a per-unit fee less than that of the commercial/business classification G-27 __ Ow -� Proposed Medic 1 Rate Adjustments City Council Meeting November 20, 2012 Ken Dubuc, Fire Chief Why � is an adjustment necessary? ®To address increasing costs for medical supplies, pharmaceuticals, personnel and fuel ®To address declining revenues -To partially restore reserves 11/21/2012 1 Why are revenues declining? ®Fewer people are insured People are opting for lower coverage o Some persons are simply not paying .. �a 1< JI,What are the proposed adjustments? ,98% for 2013 Generates approximately $47,000 �6% for 2014 Generates approximately $38,000 11/21/2012 2 How will this affect citizens? Residential rate will go from $4.74/mo to $5.12/mo, an increase of 38 cents Commercial rate will go from $4.99/mo to $5.12/mo, an increase of 40 cents High demand users pay more depending upon their demand upon the system Questions? 11/21/2012 3 Apartment Buildings with Single Utility Connection Facility Base Rate Average Vacancy Fee After Combined Fee After Availability 2011 2013 2014 Vacancy Amount Vacancy 25% Billing 25% Adjustment Annual 8% 6% Exemption Adjustment Adjustment Fee Adjustment Adjustment Gerald Austin Apts 1305 E I"' $1,337 20% $267 $1,070 $268 $802 $29 $906 $978 $1037 Bayview Apartments $617 18% $111 $506 $127 $379 $13 $427 $461 $489 306 W 1" 8th Street Apartments $411 40% $164 $247 $62 $185 $9 $211 $228 $242 615 W 8 Housing Authority Apts $3,600 2.02% $73 $3,527 $882 $2,645 $77 $2967 $32041 $3396' 323 East 2 Housing Authority Apts $2,057 0% $0 $2,057 $514 $1,543 $44 $1730 $1868' $1980 s 401 E 5 Morning Glory Apts $463 0% $0 $463 $116 $347 $10 $389 $420 $445 529 E 1 st Rozelle Apartments $514 0% $0 $514 $129 $385 $11 $432 $467 $495 212 W 3 Jean Tyson Apts $206 0% $0 $206 $52 $154 $4 $172 $187 $198 405 E Front Uptown Apartments $309 0% $0 $309 $77 $232 $7 $261 $282 $299 120 S Laurel Street Tempest Apartments $669 0% $0 $669 $167 $502 $14 $562 $607 3 $643 6 112 N Albert Street Maloney Heights $1440 4% $58 $1382 $345 $1037 $32 $1069 $1155 $1224 2311 W 18th 1 Less 30% subsidized housing adjustment of $890 for a final 2013 annual fee of $2314 Z Less 30% subsidized housing adjustment of $519 for a final 2013 annual fee of $1349 3 Less 30% subsidized housing adjustment of $169 for a final 2013 annual fee of $438 4 Less 30% subsidized housing adjustment of $890 for a final 2014 annual fee of $2506 5 Less 30% subsidized housing adjustment of $519 for a final 2014 annual fee of $1461 6 Less 30% subsidized housing adjustment of $169 for a final 2014 annual fee of $474 1 Date: November 20, 2012 NGE"LES To: CITY COUNCIL From: Nathan A. West, Director Community and Economic Development Department Subject: Amendment 3 to Professional Services Agreement with Studio Cascade, Inc. Waterfront Design Team Construction Services — Phase I Esplanade Construction Project TR02-2003 Summary: The Waterfront Development Project Phase 1 Esplanade construction is underway. Additional work has been identified as necessary to be performed by the designer of record to ensure a quality product for the City. Recommendation: Approve and authorize the City Manager to sign Amendment 3 of the agreement for professional services with Studio Cascade, Inc., in an amount not to exceed Background/Analysis: The Waterfront Development Project Phase 1 Esplanade construction is underway and additional work has been identified that needs to be performed by the designer of record. On September 18, 2012 Council authorized amendment 2 which enabled review of contractor submittals, design interpretation, and design changes. The City has identified the need to have the design team provide inspections that verify the integrity of piling installations conducted by the teams Structural Engineer and Geotechnical representatives. This work will be overseen by local lead engineer Zenovic and Associates. Additionally, this amendment will cover design team costs associated with two unanticipated underground storage tanks that were encountered during Esplanade construction. The proposed amendment will be funded from project contingency funding of $195,423.80 as identified in staff's September 18, 2012 memo. The amendment will result a remaining Council authorized project contingency of $148,518.80. The amendment is proposed to be added to Task 6 of the Professional Services Agreement with Studio Cascade in an amount not to exceed $46,905, which increases the maximum compensation under that agreement from $1,299,622 to $1,346,527. The following table illustrates each amendment to date. J-1 Agreement Date Description Cost Original Contract 5/5/11 Esplanade and West End Park $1,252,922 Construction Drawings 100% & 60% Amendment 1 7/12/12 Army Corp Required Mitigation Plan $6,700 Amendment 2 9/18/12 Design Support of Esplanade $40,000 Construction, contractor submittals, and design changes Amendment 3 11/20/12 Underground Storage Tanks and Piling $46,905 Inspections Total Agreement Cost $1,346,527 Staff recommends City Council approve and authorize the City Manager to sign Amendment 3 of the professional services agreement with Studio Cascade, Inc., in an amount not to exceed $46,905. Attachment: Amendment #3 to the Studio Cascade Professional Services Agreement J-2 AMENDMENT NO.3 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND STUDIO CASCADE, INC PROJECT WTIP THIS AMENDMENT NO. 3 is made and entered into this day of November, 2012, by and between the City of Port Angeles, a non -charter code city of the State of Washington, (hereinafter called the "CITY") and Studio, Cascade Inc., a Washington Corporation (hereinafter called the "CONSULTANT"). NOW, THEREFORE, in consideration of the representations and the terms, conditions, covenants and agreements set forth in the original AGREEMENT and this AMENDMENT, the parties hereto agree as follows: SECTION 1 The CITY entered into an AGREEMENT with the CONSULTANT on May 5, 2011 (the AGREEMENT). SECTION 2 I. TIME OF PERFORMANCE Section IV of the original Agreement is amended to read as follows: The CONSULTANT may begin work upon execution of this Agreement by both parties and the duration of the Agreement shall extend through October 31, 2013. The work shall be completed in accordance with the schedule set forth in attached Exhibit C. All work of item 6 shall be completed by October 31, 2013. II. MAXIMUM COMPENSATION Section VI of the Agreement is amended as follows: The not to exceed amount is increased from $1,299,622 to $1,346,527, an additional amount of $46,905. III. REVISED EXHIBITS EXHIBIT "A" is amended adding the following additional work to item 6 (Construction Support), as follows: J-3 Zenovic Inspection coordination between construction manager and designers of record as required; provide sampling, testing, and follow-up report for the removal of existing Underground Storage Tanks within the Esplanade excavation area KPFF Review of specialized structural submittals, respond to Requests for Information, review shop drawings, and provide as -built plans based on contractor and construction manager provided mark-ups Hart -C rowser Review of pile driving plan and associated submittals, full time on site inspection during three weeks of pile driving, including development of pile driving criteria, daily pile capacity review and approval, pre -construction meeting, and preparation of final completion letter Studio Cascade General project coordination between City and technical subcontractors as requested for the work of this amendment. EXHIBIT "C" is amended adding $46,905.00 to existing Task 6 for a new Task 6 budget amount of $86,905.00. SECTION 3 RATIFICATION As modified herein, the AGREEMENT is confirmed and ratified. In WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 to the Agreement as of the date and year first written above. CITY OF PORT ANGELES STUDIO CASCADE, INC By: City Manager ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney Lo Title: "M GELES DATE: November 20, 2012 To: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: 4th Street Stormwater Improvement, Project DR03-2009 — Amendment 3 to the Professional Services Agreement with PACE Engineers Summary: In August 2012, the City accepted a $1,000,000 Stormwater Retrofit and Low Impact Development grant from Washington State Department of Ecology for the 4th Street Stormwater Improvement, Project DR03-2009. In order to complete the design, it is necessary to amend the design contract with PACE Engineers. Recommendation: Approve and authorize the City Manager to sign Amendment 3 to the Agreement for Professional Services with PACE Engineers, in an additional amount of $148,412.19, which increases the maximum compensation under the agreement to $481,500.19, and to make minor modifications to the agreement, if necessary. Background/Analysis: In May 2012, the Department of Ecology offered the City a Stormwater Retrofit and Low Impact Development grant in an amount of up to $1,000,000 for the 4th Street Stormwater Improvement, Project DR03-2009, which the City accepted in August 2012. Since the grant notification, City Staff and PACE have worked on a new concept that focuses on meeting the green infrastructure/LID objectives of the grant and that responds to concerns that were expressed by residents. The concept of this is to provide raingardens that are dispersed in or near street intersections, so as to minimize impacts to parking and access, and to also provide traffic calming benefits. This new concept was presented to the Department of Ecology and it has been determined that it does meet the requirements of the grant. Staff has also continued to work with neighborhood residents to refine the design concept, and PACE has done geotechnical borings and infiltration tests to determine the feasibility and design criteria for raingardens in specific locations. On November 1, 2012, a public meeting was held for the purpose of explaining the significance of stormwater water quality retrofit work, to lay out the options for intersection -focused raingardens, and to provide a draft layout of good locations based on earlier discussions with residents. About 24 members of the public attended. City staff and the designers gave a presentation, which was followed by a comprehensive question and answer session. The response at the meeting was generally quite positive, and several excellent suggestions were made that will be incorporated into the design. The evening resulted in good feedback and advice that will improve the project design. A total of nine written comments were received. N:\CCOUNCIL\FINAL\4th St Stormwater Improvements Proj DR03-2009 Prof Sery Agreement Amend No. 3.docx J-5 November 20, 2012 City Council Re: 4`h St Stormwater Improvements Project DR03-2009 PSA Amend No. 3 Page 2 While the new concept is focused on meeting the grant's green infrastructure intent, it will also have a complimentary benefit of reducing or alleviating the flooding risk to that area by detaining water from storms. In addition, the project includes separate funding for some limited additional flood mitigation improvements. The PACE design contract must be amended in order to go to full design for the new concept. Amendment 3 to the Professional Services Agreement will move $91,862.81 of unspent funds from the prior design effort and add $148,412.19 of funding for new Tasks 1 through 9. The total remaining cost to complete the design, including incorporating the new LID features, is $240,275. The work that remains to be accomplished is shown in the table below. Task Description Budget TOTAL GRANT INELIGIBLE COSTS 1 Survey $18,423 2 Geotechnical $51,075 3 Environmental/Permitting $37,826 4 Public Involvement $13,360 5 Hydraulic/Hydrologic Anal sis $15,355 6 60% Plans, Specifications and Estimate $34,111 7 90% Plans, Specifications and Estimate $31,816 8 100% Plans, Specifications and Estimate $23,748 9 Bidding and Award $9,730 10 Direct costs reimbursables $4,831 $1,045,789 TOTAL $240,275 The overall project budget and design history is shown in the table below. Of the total amount of the project, $1,000,000 is from the Washington State grant with the remaining $654,742 being funded from the City Stormwater Utility. The City amount represents the City match amount to the grant, prior design costs, new design cost of the revised LID project, and non -grant funded flood control measures. On November 13, 2012 the Utility Advisory Committee forwarded a favorable recommendation to City Council to approve and authorize the City Manager to sign Amendment 3 to the Agreement for Professional Services with PACE Engineers, in an additional amount not to exceed $148,412.19, which increases the maximum compensation under the agreement to $481,500.19, and to make minor modifications to the agreement, if necessary. J-6 TOTAL GRANT ELIGIBLE COST TOTAL GRANT INELIGIBLE COSTS TOTAL PROJECT COST Project Administration/Management $20,000 0 $20,000 Design Plans and Specifications $220,091 $261,409 $481,500 Original Design Contract 0 $165,100 $165,100 Amendment 1 (Time only) 0 0 0 Amendment 2 $91,863 $76,125 $167,988 Amendment 3 (Proposed) $128,228 $20,184 $148,412 Construction Management $47,453 $5,000 $52,453 Construction $1,045,789 $55,000 $1,100,789 Total $1,333,333 $321,409 $1,654,742 Of the total amount of the project, $1,000,000 is from the Washington State grant with the remaining $654,742 being funded from the City Stormwater Utility. The City amount represents the City match amount to the grant, prior design costs, new design cost of the revised LID project, and non -grant funded flood control measures. On November 13, 2012 the Utility Advisory Committee forwarded a favorable recommendation to City Council to approve and authorize the City Manager to sign Amendment 3 to the Agreement for Professional Services with PACE Engineers, in an additional amount not to exceed $148,412.19, which increases the maximum compensation under the agreement to $481,500.19, and to make minor modifications to the agreement, if necessary. J-6 DATE: November 20, 2012 To: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: 4th Street Stormwater Improvement, Project DR03-2009 — Amendment 3 to the Professional Services Agreement with PACE Engineers Summary: In August 2012, the City accepted a $1,000,000 Stormwater Retrofit and Low Impact Development grant from Washington State Department of Ecology for the 4th Street Stormwater Improvement, Project DR03-2009. In order to complete the design, it is necessary to amend the design contract with PACE Engineers. Recommendation: Approve and authorize the City Manager to sign Amendment 3 to the Agreement for Professional Services with PACE Engineers, in an additional amount of $148,412.19, which increases the maximum compensation under the agreement to $481,500.19, and to make minor modifications to the agreement, if necessary. Background/Analysis: In May 2012, the Department of Ecology offered the City a Stormwater Retrofit and Low Impact Development grant in an amount of up to $1,000,000 for the 4th Street Stormwater Improvement, Project DR03-2009, which the City accepted in August 2012. Since the grant notification, City Staff and PACE have worked on a new concept that focuses on meeting the green infrastructure/LID objectives of the grant and that responds to concerns that were expressed by residents. The concept of this is to provide raingardens that are dispersed in or near street intersections, so as to minimize impacts to parking and access, and to also provide traffic calming benefits. This new concept was presented to the Department of Ecology and it has been determined that it does meet the requirements of the grant. Staff has also continued to work with neighborhood residents to refine the design concept, and PACE has done geotechnical borings and infiltration tests to determine the feasibility and design criteria for raingardens in specific locations. On November 1, 2012, a public meeting was held for the purpose of explaining the significance of stormwater water quality retrofit work, to lay out the options for intersection -focused raingardens, and to provide a draft layout of good locations based on earlier discussions with residents. About 24 members of the public attended. City staff and the designers gave a presentation, which was followed by a comprehensive question and answer session. The response at the meeting was generally quite positive, and several excellent suggestions were made that will be C:\Documents and Settings\tpierce.COPA\Local Settings\Temporary Internet Files\Content.Outlook\2EIG30J8\4th St Stormwater Improvements Proj DR03-2009 Prof Sery Agreement Amend No 3 - Revised.docx November 20, 2012 City Council Re: 4`h St Stormwater Improvements Project DR03-2009 PSA Amend No. 3 Page 2 incorporated into the design. The evening resulted in good feedback and advice that will improve the project design. A total of nine written comments were received. While the new concept is focused on meeting the grant's green infrastructure intent, it will also have a complimentary benefit of reducing or alleviating the flooding risk to that area by detaining water from storms. In addition, the project includes separate funding for some limited additional flood mitigation improvements. The PACE design contract must be amended in order to go to full design for the new concept. Amendment 3 to the Professional Services Agreement will move $91,862.81 of unspent funds from the prior design effort and add $148,412.19 of funding for new Tasks 1 through 9. The total remaining cost to complete the design, including incorporating the new LID features, is $240,275. The work that remains to be accomplished is shown in the table below. Task Description Budget 1 Survey $18,423 2 Geotechnical $51,075 3 Environmental/Permitting $37,826 4 Public Involvement $13,360 5 Hydraulic/Hydrologic Analysis $15,355 6 60% Plans, Specifications and Estimate $34,111 7 90% Plans, Specifications and Estimate $31,816 8 100% Plans, Specifications and Estimate $23,748 9 Bidding and Award $9,730 10 Direct costs reimbursables $4,831 5,625 TOTAL $240,275 The overall project budget and design history is shown in the table below. City of PA Ecology City of PA Responsible - Total portion of portion of Non Eligible Project Eligible Costs Eligible Costs Costs outfall Costs Project Administration and Task 1 Management (City Staff) 16,875 5,625 2,500 25,000 Design Plans and Specifications \ Involvement Task 2 Consultant 144,409 48,136 288,955 481,500 Original Design Contract 0 0 165,100 165,100 Amendment 1 (Time only) 0 0 0 0 Amendment 2 68,897 22,966 76,125 167,988 Amendment 3 (Proposed) 75,512 25,171 47,730 148,412 Task 3 Construction Contractor 811,717 270,572 115,000 1,197,288 Construction Management Task 4 (City Staff 27,000 9,000 4,000 40,000 Total Costs 1,000,000 333,333 410,455 $1,743,788 Funding sources for which the project is drawing from is summarized in the following table: Funding Sources 2010 Bond Revenue 305,000 2012 Stormwater Rehab 155,500 2013 Stormwater Rehab 170,000 2012 Water Quality 30,000 2013 Water Quality 30,000 Grant Funds 1,000,000 City Staff from Utility Fund Grant Eligible) 65,000 Total Funds Available $1,755,500 Of the total amount of the project, $1,000,000 is from the Washington State grant with the remaining $743,788 being funded from the City Stormwater Utility or the 2010 Stormwater Utility Bond. The City amount represents the City match amount to the grant, prior design costs, new design cost of the revised LID project, and non -grant funded flood control measures. On November 13, 2012 the Utility Advisory Committee forwarded a favorable recommendation to City Council to approve and authorize the City Manager to sign Amendment 3 to the Agreement for Professional Services with PACE Engineers, in an additional amount not to exceed $148,412.19, which increases the maximum compensation under the agreement to $481,500.19, and to make minor modifications to the agreement, if necessary. CADocuments and Settings\tpierce.COPA\Local Settings\Temporary Internet Files\Content.Outlook\2EIG30J8\4th St Stormwater Improvements Proj DR03-2009 Prof Sery Agreement Amend No 3 - Revised.docx 4.,'-,t,,'h'',S,'t,re,e-,,,t Stormwater 0 i ; o - ect i .1-: In 14- O 11/21/2012 1�t ` ��"'le r—TEMPORARY PONDING DEPTH ° TYPICAL) (6--12- OVERFLOW GRATE i r BIORETENTION SOIL MIX MULCH tAx (12--18- TYPICAL) -r A 'x (2'-3" TYPICAL) 8 ^I I 'tri FINISHED SIDE SLOPE i HORIZONTALSHELF ' (31 TYPICAL) (12" MIN TYPICAL) SIDEWALK r STREET MAX SUBGADE CU7 SLOPE -iw FLUSH CONCRETE CURB (1 1 TYPICAL) (10' WIDTH TYPICAL) AGGREGATE FILTER AND BEDDING LAYER HIGH FLOW BYPASS TYPICAL RAINGARQEN SECTION N.T.S. 11/21/2012 NGELES DATE: November 20, 2102 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Morse Creek Hydroelectric Project Evaluation Summary: Staff is seeking guidance from City Council to determine the future of the Morse Creek Hydroelectric project. Recommendation: Direct staff with one of the two basic options for the Morse Creek hydroelectric project: 1. Continue operation, including making all necessary repairs, or 2. Sell, permanently retire, or place the project in standby mode and return to Council with additional information. Background/Analysis: Staff has updated the Utility Advisory Committee at several meetings since June 2012 about the cost of operating and maintaining the City's Morse Creek Hydroelectric project. The project is now 25 years old (halfway through its 50 -year Federal Energy Regulatory Commission license period) and increased maintenance, replacements, and improvements should be expected in the future to keep the project fully operational. In June 2012, it was discovered that the bearings on the generator will require replacement. At that time, the Utility Advisory Committee requested staff to return with additional information after the cost of repairs was estimated. On July 10, 2012, staff shared that a $100,000 cost estimate was received for affecting the repairs necessary to resume operation. Staff recommended that, due to the repair costs and future operating risk, retirement or sale of the hydroelectric facility should be considered. Stakeholders were notified about possible retirement of the project and requested to share their needs and interests. On August 14, 2012, staff summarized the responses received from stakeholders and the Utility Advisory Committee asked staff to complete an economic analysis. At last week's meeting, staff presented the results of the economic analysis, and sought a recommendation from them for City Council's determination of the project's future. The Utility Advisory Committee recommended that City Council consider options for the Morse Creek Hydroelectric other than continuing its operation. Tonight, staff requests that the City Council provide its guidance with one of the two basic options for the Morse Creek hydroelectric project: 1) Continue operation, including making all necessary repairs, or 2) Sell, permanently retire, or place the project in standby mode and return to Council with additional information. N \CCOUNCIL\FINAL\Morse Creek Hydroelectric Project docx J - 7 COUNCIL DATE: November 20, 2012 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works and Utilities Subject: City of Port Angeles Screen House and Water Meter Shed Agreement with National Park Service Summary: The National Park Service (NPS) requires the ability and right to enter the City's screen house and water meter shed for the purpose of operating and maintaining the chemical feed system equipment serving Nippon Paper Industries USA. Recommendation: Approve and authorize the City Manager to sign an agreement with the National Parks Service (NPS) authorizing the NPS to enter the Screen House and Water - Meter Shed for the purposes of operating and maintaining the water quality mitigation facilities serving Nippon Paper Industries USA, and to make minor modifications to the agreement, if necessary. Background/Analysis: The Elwha River Ecosystem and Fisheries Restoration Act (EREFRA) (Public Law 102-495) of 1992 provides for removal of the Glines Canyon and Elwha dams in an effort to restore the ecosystem. As a requirement of the Act, the Federal government is required to protect the existing quality and availability of water from the Elwha River for municipal and industrial uses from possible adverse impacts of dam removal. Elevated turbidity created by dam removal has created a need for additional treatment of the industrial water supply. The NPS is responsible for costs of operating and maintaining the water quality mitigation facilities. In the Screen House, "operating and maintaining" includes: inspecting, cleaning and maintaining the pH probe; operating, inspecting, and maintaining chemical fill lines; and operating, inspecting, and maintaining the emergency eyewash equipment. In the Water -Meter Shed, "operating and maintaining" includes, but is not limited to: operating, inspecting, and maintaining the pH and chlorine analyzing equipment and water meter. This is a no cost agreement for the City of Port Angeles. It is recommended that Council approve and authorize the City Manager to sign an agreement with the National Parks Service authorizing the NPS to enter the Screen House and Water -Meter Shed for the purposes of operating and maintaining the water quality mitigation facilities serving Nippon Paper Industries USA. Attachment: Agreement N.\CCOUNCIL\FINAL\Agreement with NPS to enter COPA Screen House and Water Meter Shed.docx J — 8 NATIONAL PARK SERVICE AUTHORIZATION TO ENTER SCREEN HOUSE AND WATER -METER SHED City of Port Angeles Screen House and Owner: Water -Meter Shed City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 The City of Port Angeles ("City"), hereby authorizes the National Park Service ("NPS"), its employees, contractors, and subcontractors to access the screen house (hereafter "Screen House") and water -meter shed (hereafter "Water -Meter Shed"), owned by the City and located on land owned in fee by the United States, and administered by the NPS, pursuant, to an easement gfanted to the City of Port Angeles and recorded under Clallam County Auditor's File Number (AFN) 616556 on May 9, 1989, as amended by instrument recorded under AFN 692192 on August 24, 1993. The real property on which the easement, Screen House, and Water -Meter Shed, are located is Tax Parcel Number 073003-410275, more particularly described as follows: That portion of the East half of the Northeast quarter of the Southeast quarter of Section 3, Township 30 North, Range 7 West, W.M., lying westerly of the former Chicago, Milwaukee, St. Paul and Pacific Railroad right-of-way; EXCEPTING THEREFROM that portion conveyed to the State of Washington, Department of Fisheries, by deed recorded March 18, 1991, under AFN 648 16 1, and delineated as Parcel 2 of Survey recorded April 10, 1991, in Volume 20 of Surveys, page 60, under AFN 649147. Situate in Clallam County, State of Washington. The approximate locations of the Screen House and Water -Meter Shed are shown on attached Exhibit A, hereby incorporated by reference. The City and NPS agree to the following terms and conditions: 1. NPS may enter the Screen House and Water -Meter Shed for the purposes of operating and maintaining the chemical feed system equipment serving Nippon Paper Industries USA. In the Screen House, "operating and maintaining" includes, but is not limited to: inspecting, cleaning and maintaining the pH probe; operating, inspecting, and maintaining chemical fill lines; and operating, inspecting, and maintaining the emergency eyewash equipment. In the Water - Meter Shed, "operating and maintaining" includes, but is not limited to: operating, inspecting, and maintaining the pH and chlorine analyzing equipment and water meter. 2. The term of this agreement is four (4) years, beginning on the date of execution of this agreement, unless terminated earlier'by either party as described in Paragraph 7 of this agreement. 3. The NPS agrees to cooperate, to the extent allowed by law, in the submission of claims pursuant to the Federal Tort Claims Act against the United States for personal injuries or property damage resulting from the negligent or J ' 9 wrongful act or omission of any employee of the United States while acting within this scope of his or her employment, arising out of this agreement. 4. Insurance Requirements: a. Evidence of Insurance: Prior to entering the Screen House and Water - Meter Shed, evidence of insurance coverage for the NPS's contractor must be furnished in the form of a Certificate(s) of Insurance and endorsements for each policy of insurance meeting the requirements set forth herein. The certificate and endorsements must conform to the following requirements: i. An ACORD certificate or a form determined by the City to be equivalent. U. Copies of all endorsements naming the City as Additional Insured, showing the policy number. NPS's contractor and subcontractor's may submit a copy of any blanket additional insured clause from its policies instead of a separate endorsement. A statement of additional insured status on an ACORD Certificate of Insurance shall not satisfy this requirement. iii. Any other amendatory endorsements to show the coverage required herein. b. Additional Requirements: i. The insurance described in this section shall be obtained from insurers approved by the State Insurance Commissioner pursuant to RCW Title 48. 'The insurance must be provided by an insurer, which is with a, rating of A-: VII or higher in the A.M. Best's Key Rating Guide, which is licensed to do business in the State of Washington. ii. Insurance policies must provide ,liability coverage on an occurrence basis unless otherwise specified in this license. iii. All insurance provided in compliance with this agreement shall be primary as to any other insurance or self-insurance programs afforded to or maintained by the City: iv. All insurance policies and coverage's required herein shall contain a waiver of subrogation against the City. c. Cancellation: The contractor shall provide written notice to the City by U.S Mail, notice of any policy cancellation within two (2) business days of receipt of cancellation. Failure on the part of the contractor to maintain the insurance as required, or to not provide certification and copie's of the insurance prior to the time specified above, shall constitute a material breach of this agreement upon which the City may, after giving five (5) business days' notice to the contractor to correct the breach, immediately terminate this agreement. d. Minimum Coverage Requirements: The requirements stated below set forth the minimum limits of insurance. These limits may not be sufficient to cover all liability losses and related claim settlement expenses and does not relieve the contractor from liability for losses and settlement expenses greater than these amounts, to the extent allowed by law. i-10 i. Commercial General Liability (CGL) Insurance. Covering liability arising from operations, including personal injury and property damage. Such insurance must be provided on an occurrence basis. Insurance must include liability coverage with limits not less than those specified below: Description General Aggregate $2,000,000 Limit Each Occurrence $1,000,000 Limit ii. Business Auto Policy (BAP) Insurance. Auto liability and, if necessary, commercial umbrella liability insurance, with a limit not less than $1,000,000 per accident. Such Insurance shall cover liability arising out of "Any Auto." 5. If any action of the NPS's employees in the exercise of this agreement, results in damage to the Screen House or Well -Meter Shed, subject to availability of appropriations and Elwha project funding, the NPS will, in its sole discretion, either repair such damage or make an appropriate settlement with the City. In no event shall such repair or settlement exceed the fair market value of the Screen House or Well -Meter Shed at the time immediately preceding such damage. 6. NPS's obligations under this agreement are subject to the availability of appropriations for such payment or repair, and nothing contained in this agreement shall be considered as binding the NPS to expend in any one fiscal year any sum in excess of appropriations made by Congress for the purposes of this right -of -entry for that fiscal year or as implying that Congress will at a later date appropriate funds sufficient to meet any deficiencies. 31 U.S.C. § 1341. 7. This agreement may be terminated in writing by either party upon thirty (30) days prior written notice delivered to the other party, as follows: If to NPS: Mr. Tracy Gilchrist, P.E. Project Manager National Park Service - Denver Service Center PO Box 25287 Denver, CO 80225 Tracy-Gilchrist@nps.gov If to the City: Mr. Glenn A. Cutler, P.E. Director of Public Works and Utilities City of Port Angeles 321 East Fifth Street P.O. Box 1150 Port Angeles, WA 98362-0217 E-mail: gcutler@cityofpa.us J-11 Dated this _ day of , , 2012. CITY OF PORT ANGELES By: Name: Title: United States of America, acting through the National Park Service, U.S. Department of the Interior By: Name: Title: _Superintendent, Olympic National Park_ United States of America, acting through the National Park Service, U.S. Department of the Interior By: Name: Title: Contracting Officer, Denver Service Center J-12 �� '� �°wt ,• '+ ." �� �a ���� C '; �. •" .,tom a..'� p Fcv� b a T" g{4ifi A'� �2M 4 �..F � � �',..' �" ,* ern- .• +� }� x its liP .a l��4 rt. a a .a .00 t� � � r a.. IN P r�i p... 't•"�+.,.= Kr �D �'" l lit t�' � M.j.. �t� {� ice~ 4���� T t •.i^? x �, ss , '�• at '# ^��`. � ' � t ,.r - w� `pyx ey e wt logo ''b H iv y"6. ,t �E, h z�`'�'�,'Ri�' '` b .d 2° - ✓' r$ .tar +yam f /r;"'y,."a<.p % i .�� s�`,z,.,�, s• qt 5,*i a°�, ,tea .�',+b'y�a1.i'�.aa tie Na"' s< t`3 ' ,�,• b,x,m »i{„6"*^N WAIS ,S >'. ^aer^°,.✓a'yrtiv t yl.« '� § i s � : '� :' q b �b ✓,' $ a ; ��4 R �'"c�K'�n 'obi Y� F f ��F' . �r f s^� ��r "h° ��., 4i'� � a '"" _ tr� '�2<ce aifL zx� $'�d� ale f�'" 'a rbF���v� r•�' ff�'* y� ��� oF� �ea'.,axa�°y ♦ �.. a a � �. xt �' � r-+4 � d � eZ' a, y 6,� optJ pF $'°{' �ve� a�*�'=' +K b<' 5S §ffi �d M: b'4 $a j•".. „4jy b .� * ! �.:/� � �� n 3 ,f' i r 8'Any �'� .."� , 10 a s� '2 d,l..ti�3lk .' I P OR TN, GRES W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: November 20, 20 12 To: CITY COUNCIL FROM: William E. Bloor, City Attorney. SUILIEC r: GatewaylKrei Construction Claim: Ryan Swanson&Clevelan`d PSA SUMMARY: THE City has a claim against Krei Architecture -for costs`incurred duffing the Gateway project. This claim has many components.and, is complex. ;In August, 2011, under the City Manager's authority, the City retainedattorney Roger Myklebustof Ryan, Swanson & Cleveland, an expert;in construction claims, to assist; required for Mr. Myklebust to continue through that session. The additional work was due to the fact that Krei, and its sub -consultant, Bright Eng .,iiieering, demanded full discovery prior to mediation. This demand has greatly expanded the time and effort needed to prepare for.rnediation, and it increased expenses to all, including Krei and Bright. We have prepared for Council, consideration a, Professional, Services: Agreement between Mr. Myklebust of Ryan, -Swanson & Cleveland and the.Cityof Port Angeles. Attached to the Agreement is an expanded Scope of Work that,covers the additional work jo,prepate,the claim prosecution against Krei. `The maximum budget for this work i-s'increased to $1 1$,006, which includes amounts previously accrued. It is recommended, ,that City Council authorize the City Manager to enter into a new' ew, written agreement with Roger Myklebust to,reprqsent,the City in pposecutingits claim against Krei through the -scheduled mediation proceedings. J-15 - 2 - PROFESSIONAL SERVICES CONTRACT between CITY OF PORT ANGELES and RYAN, SWANSON & CLEVELAND, FPLC. This contract is entered into on this day of ,'2012, between the City of Port Angeles, a municipal corporation of the State of Washington (hereinafter referred to as "City"), and Ryan, Swanson & Cleveland; PLLC (hereinafter referred to as the "Attorney"). In consideration of the covenants and promises set forth herein, the parties hereto agree as follows: 1. Purpose and Scope of Work. The City requires the,services of qualified professional to perform the duties outlined in the.Scope of Work attached as Exhibit -A and desires to engage -the professional services and -assistance of a qualified person or firm to perform the scope of work as described. The Attoiney shall complete and perform; 411 work necessary to accomplish the intent of this Contract. Attorney shall perform .services consistent with skill and care ordinarily exercised by other professionals under similar` circumstances at the time services are 'performed, subject to any limitations established by the City as to degree of care, time or -expense to be incurred or other limitations of this Contract. No other.representatiM warranty or guarantee, express or implied, is included in or intended by Attorney's services, proposals, agreements, or reports. 2. Duration of Contract. The tenn of this_contractshall begin,upon signature by both parties hereto and shall terminate upon completion of the work as outlined in the Scoperof Work. Either party, upon ten (10) days' notice to the other party„may terminate this Contract in whole or in part if either party deems it to be in their, best interest. In such event, Attorney shall be compensated and the City shall be, liable only for payment of services already rendered'under this Contract prior to effective date of termination. 3. Compensation & Payment. a. Compensation. Attorney shall be entitled to compensation based on hours actually devoted to performance of this Agreement in accordance with Exhibit B., 'b. Payment. Attorney shall submit invoices to the City monthly or at the end of a specified task, with documentation supporting and detailing work performed on behalf of the, City. The City shall review Attorney's invoices and pay the. invoice within 30 days of receipt. J-16 If the City objects to all or any portion of any invoice, it shall notify Attorney of the same within ten (10) days from the date of receipt of said invoice and shall pay that portion of the invoice not in dispute. The parties shall immediately make every effort to settle the dispute and the disputed portion of the invoice. 4. Expenses. (Max clause) Expenses incurred by the -Attorney on behalf of the -City in the course of performance of this Contract by the Attorney must be approved by the City in advance. Reimbursemcntfor travel expenses will be limited to the terms and amounts the City pays far ,travel reimbursement, to its employees. Expenses, shall be itemized on invoices submitted by Attorney to the City. To the=extent necessaty'and appropriate to the work assigned to the Attorney, City shall provide, at its expense, access to City files and documents necessary to accomplish the work, assigned to the Attorney. 5. Relationship of'Pariies. Attorney shall act as an independent contractor and not as -an, employee, agent, or officer of the City: The Attorney shall not be authorized to bind the City to any position, contract; or agreement. Attorney shall assume Rill responsibility of all, federal, state, and local taxes. and contributions imposed orrequired, including, but not limited to, unemployment insurance, Social Security, and income tax withholding and shall not be entitled to the benefits provided ,by the, City to its employee's. 6. Asia mmnen#. Attorney,shall not assign, or delegate any of the work covered by this Contract without the express written consent of the City; The City shall not assign this Agreement or any portion thereof to any' other,person or entity without -the express written consent ofthe Attorney. Nothing contained'in-this Contract shall be construed to, create a, right in any, third party whomsoever, and nothing herein shall inure to the benefit of any third party. There are no third party beneficiaries of this Contract entitled to rely on any work performed or reports prepared by Attorney hereunder for any purpose. The City shall indemnify and,hold Attorney harmless against'dny liability for any loss arising out of or relating to reliance,by any third party on any work performed or reports, issued hereunder. 7. Hold Harmless and fndehanification. The Attorney shall defend, indemnify and hold harmless -the, City, and its respective officers, officials, employees, deputies, and agents,from and against any and all claims,actions, suits, liability, J-17 loss, expenses, damages and judgtnents,ofany nature whatsoever, including costs and attorneys fees in the defense thereof, for injury, sickness, disability or death to persons or,damage to property or business, caused by or arising out of Attorney's and its respective employees' and agents', negligent acts, errors or omissions in providing services under the terms of the contract. Provided, however, that the Attorney's obligation hereunder shall not extend to injury, sickness, death or damage caused by or arising out of the sole negligence of the City, its officers, officials, employees, deputies, and/or agents. Provided further, that in the event of concurrent negligence of both parties, the Attorney's obligations hereunder shall, apply only to the percentage of fault attributable to, the Attorney, =its employees, agents, volunteers, and/or sub attorneys. 8. Insurance. The,Attorney shall 'procure and maintain for the duration of the agreement, insurance.against,claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Attomey,.its agents, representatives; or employees. A. Minimum Amounts of Insurance Attorney shall maintain the following insurance limits: ,Automobile Liability insurance with a_minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. General Liability insurance shall be written with limits no less than=$1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional `Liability insurance shall be written with limits no less than $11,000,000 each occurrence, $2,000,000 general` aggregate. 4. Workers' Compensationcoverage as ,re uired by the Industrial Insurances laws of the State of Washington. B. Other Insurance Provisions The insurance policies are to contain,.or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and,Commercial General Liability insurance: The Attorney's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City, shall be excess of the Attorney's insurance and shall not contribute with it. J-18 2. The Attorney shall provide the City and all additional Insured's with written notice of any policy cancellation within two days of their receipt of such cancellation. 9. Ownership of Data and Documents. All writings, programs, .data,; public records or other materials prepared by the Attorney in connection with the performance of this agreement shall be the sole and absolute property of the City. 14. Applicable -Law. This contract shall be governed by, and construed in accordance with, the laWs of the State of Washington. I1. EEOC. Attorney is -an equal opportunity employer -and does not discriminate against otherwise, qualified applicants°,on the basis of race, color, creed, religion, ancestry, age, sex,,,sexual orientation, marital status, national origin, disability -or handicap, or, veteran status. 12. Modification. This contract may be modified by written.modification hereto. 13. Waiver. No officer, employee, agent or otherwise of the City has the power, right, or authority to waive.any of the conditions or provisions of this contract. No waiver ofany breach of this contract shall be' held to be a waiver of any other or subsequent breach. All remedies -afforded to in this contract or at law shall be taken and construed as cumulative, that is, in addition to every other remedy provided herein orby law. Pailure.ofthe City to enforce.at anytime any of the provisions of this contractor to require at any time -performance of any provision of the contract herein shall in no way be construed, to be a waiver of such provision, or in anyway affect the validity of this, contractor any part thereof, or the,righi of the City -to hereinafter enforce each -and every such provision 14. Superseding effect. This agreement supersedes and replaces all prior agreements between the parties. J-19 IN WITNESS WHEREOF, the parties hereto have executed this contract the date and year indicated below. Date: CITY OF PORT ANGELES Date: ATTORNEY By (6 -- Cherie Kidd, Mayor Roger b� t RYAN, S W � SON & rEVELANPPPLC. ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Blbor,, City Attorney G:U.EGAL%a AGREEMENTS&CONTRAMUntegmi PSA 02.27.12.doc 0 J -20 SCOPE OF WORK I. Initial Claim`EvaluadonlClaim'Presentation A. Initial evaluation to develop claim presentation 1. Review contract documentation with Krei 2. Review claims and projecE documentation in claim by Primo Construction 3. Meet with Messrs. Bloor and Miller regarding issuesih Primo Construction claim and resolution through mediation 4. Initial legal research as necessary- Meetings ecessary Meetings with prospective witnesses (as necessary) 1. Transit/City representatives 2. Expert witnesses hired during and after project delay anis change order process 3. Primo Constiuctiomrepresentatives C. Draft claim pr esentatign for delivery to Krei/Parteet 1. Review with Messrs. Bloor and Miller 2. Council, approval as,necessary U. Post Claim Dealings with KreilParteet A. initial conversations 1. Timing`of a,response 2. Possible settlement negotiations 3. Mediation as a next,step B. Analyze written response - (if no, response initiate lawsuit/arbitration) C. Response to Krei position - (written andlof verbal) 111. Initiate Mediation A. Develop -strategies for all elements of claim B. Draft claim statement C. File and serve J-21 IV. Initial Discovery A. Coordinate production of documents from Transit/City and Krei B. Organize and catalogue documents produced C. Review documents produced and organize for use in further analysis and depositions D. Witness interviews V. Detailed Claim Evaluation A. Review contractors' field_documents B. Review job records C. Interview project consultants and Tiansit/City employees on the project - D. Reevaluate prior evaluations VII. Mediation Preparation A. Finalize legal, theories and identify necessary evidence B. Finalize, witnesses C. Finalize exhibits and organize for mediation D. Meeting with key expert and fact witnesses E ,Exhibit organization and coding F. Preparatoin of demonstrative exhibits G. Prepare mediation brief H. Mediation - one day VI. Mediation A. Agree on mediator/date of mediation - B. Prepare mediation presentation and exhibit notebook i Working with expertwitnesses 2. Working with Messrs.' Bloor, and Miller C. Council authority J-22 EXHIBIT B - BILUNI G RATES Ryan, Swanson & Cleveland billing rates for Krei/Parametria claim/litigation — 1. Roger Myklebust and other firm members: $32,0.00 2. Finn associates: 3.. Paralegals: 737-113.01 5255.00 $175.00 J-23 NGELES WASH ING TO N, CITY COUNCIL MEMO DATE: November 20, 2012 TO: CITY COUNCIL FROM: DAN MCKEEN, CITY MANAGER SUBJECT: WILD OLYMPICS WILDERNESS AND WILD & SCENIC RIVERS ACT OF 2012, S. 3329 Summary: On October 2, 2012, the City Council accepted public input regarding the Wild Olympics Wilderness and Wild & Scenic Rivers Act of 2012, S. 3329. The agenda item was continued to the regularly scheduled City Council meeting on November 20, 2012, to consider whether it is appropriate for the Council to take a position on the issue. Recommendation: Consider whether it is appropriate for Council to take a position on the issue. Background / Analysis: On October 2, 2012, the City Council accepted public input regarding the Wild Olympics Wilderness and Wild & Scenic Rivers Act of 2012, S. 3329. After hearing comments for and against the Act, Council discussed the issue and continued the agenda item to the regularly scheduled City Council meeting on November 20, 2012, with the intent of discussing whether or not it is appropriate for the Council to take a position on the Wild Olympics issue. J-24 PQRTANGELES W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: November 20, 2012 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works and Utilities SUBJECT: Electric Transformers, Contract LO -12-013, Material Purchase Summary: Bids were received on November 6, 2012 for the purchase of seventy-three transformers for the Light Operations Division. Three vendors bid on this material purchase. General Pacific, Inc. of Fairview, Oregon was the low responsible bidder. Recommendation: Award and authorize the City Manager to sign a contract with General Pacific, Inc. of Fairview, Oregon for seventy-three transformers manufactured by Ermco at a price of $129,460.94, including sales tax, and to make minor modifications to contract, if necessary. Background/Analysis: Bids were received on November 6, 2012 for seventy-three transformers. This procurement is to replenish the Light Operations Division's transformer inventory. The transformers will be used in ongoing work activities including new transformer installation and replacement of existing transformers as needed throughout City. Three vendors, all based in the state of Oregon, bid on this material purchase, General Pacific Inc., Fairview, HD Supply Utilities Ltd., Portland, and WESCO Distribution Inc., Portland. The basis for award in this procurement is the Total Life -Cycle cost that includes the effects of transformer efficiencies and the cost of lost energy over the life of the unit. The General Pacific (Ermco) unit is the least expensive and has the lowest life -cycle operating cost. Funds are available in the 2012 operating budget. A bid summary is provided below. Material Purchase Contract, LO -12-013 (Prices Include Sales Tax and Fees) Distributer (Manufacturer) Total Cost for Transformers Total Life -Cycle Cost General Pacific Inc. (Ermco) $129,460.94 $230,894.24 General Pacific Inc. (Howard Amorphous Core) $ 145,226.22 $237,956.13 HD Supply Utilities Ltd. (Cooper) $ 138,342.25 $ 232,178.96 WESCO ABB $158,855.86 $ 243,760.57 —t— Government Estimate $ 155,310.00 It is recommended that City Council award and authorize the City Manager to sign a contract with General Pacific, Inc. of Fairview, Oregon for seventy-three transformers in the amount of $129,460.94, including sales tax, and to make minor modifications to the contract, if necessary. K-1 NACCOUNCIL\FINAL\Electric Transformers, Contract LO -12-013, Material Purchase.doc MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 October 10, 2012 6:00 p.m. ROLL CALL Members Present: David Miller, Duane Morris, Scott Headrick, John Matthews, Tim Boyle, Thom Davis Members Absent: Doc Reiss Staff Present: Sue Roberds, Scott Johns, Heidi Greenwood, Roberta Korcz Public Present: Tom Curry PLEDGE OF ALLEGIANCE Chair Miller opened the regular meeting at 6:00 p.m. and led the Pledge of Allegiance. APPROVAL OF MINUTES Commissioner Morris moved to approve the September 26, 2012, regular meeting minutes as presented. The motion was seconded by Commissioner Davis and passed 4 — 0 with Commissioners Matthews and Boyle abstaining due to absence at the meeting. PUBLIC HEARING: CONDITIONAL USE PERMIT — CUP 12-06 — BARHOP BREWERY, 124 Railroad Avenue: Proposal to establish a micro brewery with inside eating area in the Central Business District. Chair Miller reviewed the quasi-judicial public hearing procedures for audience members and read Appearance of Fairness qualifying questions for Commission members. No concerns were noted by anyone with regard to either of these matters. Associate Planner Scott Johns reviewed the Department Report recommending approval of the conditional use permit with conditions. Commissioner Boyle noted that the proposed operational time period is confusing. Commissioner Matthews asked if the use would provide food service because it didn't appear to provide kitchen services and asked where employees and patrons would park as the site does not provide off street parking and parking in the area is mainly private. Planner Johns believed that State law requires that some food service be available as a use that serves alcohol but suggested that the applicant respond to that question. The site is located in the M-1 Planning Commission Mmutes October 10, 2012 Page 2 City's Parking Business Improvement Area where parking is shared. It is believed that employees would need to obtain parking permits to use shared lots for long periods of time or purchase parking from either of the two adjacent private parking lots. Some on street parking is provided in the area but it is not intended that that parking be long term for employee use. In response to Chair Miller, Mr. Johns explained the flood zone designation for the area. Chair Miller opened the public hearing. Tom Curry, 1126 E. 7`h Street responded to the earlier inquiry from Commissioner Matthews that some food would be provided but not meals so a commercial kitchen is not required for the type of use intended. The move to this location will allow him to serve his product more to the community than just preparing the product for shipment outside of the area. In response to Commissioner Boyle, Mr. Curry answered that business will close at 2 AM. Three (3hr) hour parking is available to the south of the site and the Budget parking site is available for employee parking so valuable on street parking will be available for non employees. There being no further testimony, Chair Miller closed the public hearing. Commissioner Boyle moved to approve the conditional use permit with the following conditions, findings, and conclusions: Conditions: 1. The applicant shall obtain all necessary permits from local and state agencies including the State Liquor Control Board and the Clallam County Health Department for the proposed use. An Industrial Users Permit shall be obtained from the City of Port Angeles Public Works and Utilities Department prior to commencement of the proposed brewing activity. Modifications required by the City of Port Angeles Building Division and Fire Department shall be completed prior to occupancy. If unanticipated adverse impacts are identified, the Planning Commission may apply additional conditions at that time. Findings: Based on the information provided in the Community Development Staff Report for CUP 12-06 dated October 10, 2012, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above listed conditions of approval, the City of Port Angeles Planning Commission hereby finds that: 1. Tom Curry submitted Conditional Use Permit application CUP 12-06 to allow the establishment of a microbrewery at 124 Railroad Avenue. 1AM Planning Commission Minutes October 10. 2012 Page 3 2. The proposed site is Tidelands West North 120 feet of Lot 6 and the North 120 feet of the east'/2 of Lot 7 of Block 1 and is owned by John and Evelyn Westrem TTES. 3. The site is zoned Central Business District. Zoning in the surrounding area is Central Business District. 4. The site is located in the City's Harbor Planning Area, and the Comprehensive Plan designates the site as Commercial. Adjacent designations are entirely commercial. Other development in the general vicinity includes commercial uses. Site access is from Railroad Avenue and the Front Street/Railroad Avenue Alley. 5. Micro breweries are listed as conditional uses in the Central Business District zone. 6. Site development includes an approximately 6,500 square foot warehouse structure located on the south side of Railroad Avenue. No changes are planned to the exterior of the structure. Interior remodel will result in the creation of an approximately 1,500 square foot production area where craft beer will be brewed and an approximately 1,500 square foot tasting room/food service area with the remainder of the structure being kitchen, restroom, storage and office area. 7. The site is located in the City' Downtown Parking Business Improvement Area (PBIA) where cooperative parking is provided. Every business in the PBIA is required to participate in the Improvement Area by yearly dues. The subject site has no area to provide off street parking. 8. Per Section 14.40 of the Port Angeles Municipal Code, business parking within the City is calculated at I space for each 125 square feet of usable area for food service use. Because the use is within the PBIA, no on-site parking is required. 9. Per 17.96.050 PAMC, the Planning Commission shall consider applications for uses requiring a conditional use permit as specified in the applicable Chapter of the Zoning Regulations. The Planning Commission may grant said permits which are consistent and compatible with the purpose of the zone in which the use is located, consistent with the Comprehensive Plan, and not contrary to the public use and interest. In each application the Planning Commission may impose whatever restrictions or conditions are considered essential to protect the public health, safety, welfare, and to prevent depreciation of neighboring property. The Planning Commission may refuse to issue a conditional use permit if the characteristics of the intended use would defeat the purpose of the City's zoning regulations. 10. Per 17.96.070(D) PAMC, the conditional use may become void after one year from the date of granting such permit if the use of the land or building or applying for necessary building permits has not taken place in accordance with the provision in granting said requests. If unanticipated adverse impacts are identified following commencement of the use, the Planning Commission may apply mitigating conditions at that time. A development that is approved through the conditional use permit process must remain in continual compliance with specific conditions of approval or may be revoked. 11. The City's Comprehensive Plan was reviewed for consistency with the proposal. Land Use Element Goal A and Policy A.2; Land Use Element Goal D, and Policy D.1; Transportation Element Policy B.14 and B.16; were found to be most relevant to the proposal. M-3 Planning Commission Minutes October 10. 2012 Page 4 12. Reviewing City Departmental comments were considered in the review of this application. The Public Works and Utilities Department will require a Minor Industrial Users permit for the discharge of waste into the City's utility system. The occupancy is classified as an F-2 per the Fire Department which does not require a sprinkler system. 13. Notification of the proposed action and conditional use permit application was placed in the Peninsula Daily News on September 14, 2012, posted on the site on September 12, 2012, and mailed to property owners within 300 feet of the subject property on July 13, 2012. Written public comment was accepted until September 12, 2012. No written comments were received during the public comment period. 14. A Determination of NonSignificance was issued for this proposed action on behalf of the City's SEPA Responsible Official on October 2, 2012, per WAC 197-11-355. This satisfies the City's responsibility under the State Environmental Policy Act (SEPA). 15. The site is located within the shoreline jurisdiction and within the 100 -year flood zone. No site alterations are planned other than a change in occupancy and the proposed use is permitted within the shoreline jurisdiction and zone. 16. The Planning Commission opened a public hearing on the proposal at the October 10, 2012, regular meeting. Conclusions: Based on the information provided in the Department of Community Development Staff Report for CUP 12-06 October 10, 2012, including all of the information in the public record file, comments, and testimony presented during the public hearing, the Planning Commission's discussion and deliberation, and the above listed conditions of approval and listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. The proposal is consistent with requirements for review and process of a conditional use permit as specified in PAMC 17.96.050. As conditioned, unforeseen negative issues will be corrected by the applicant. 2. The activity is similar to other uses permitted in the City's Central Business District zone. 3. As conditioned, the proposal will comply with all development standards including off street parking, for such the specific activity, furthers the goals and policies of the City's Comprehensive Plan, and provides commercial infill as expected in the City's commercial zone. As such, the proposed activity is in the public interest. 4. As conditioned, future site development shall be in accordance with established standards for properties that contain environmentally sensitive areas. Commissioner Matthews seconded the motion that passed 6 — 0. COMMUNICATIONS FROM THE PUBLIC None M-4 Planning Commission Minutes October 10, 2012 Page S STAFF REPORTS Final Facade and Signage Grant Applications Planning Manager Roberds referred to the memorandum from Assistant Planner Roberta Korcz regarding the final three fagade and signage grant applications being presented for consideration. The applications have been augmented somewhat by the applicants to contain additional information needed for approval. The three remaining grant applications being recommended for approval are to improve the fagade entryway and paint Serenity House Thrift Store 502 East First Street ($6,642.50); improve the fagade of 112 N. Lincoln Street owned by Independent Bible Church ($1, 000); and add floor area by extending the original fagade for the Next Door Gastropub ($9,020) in the Central Business District. Applicants were not present. Commission members made brief comments regarding the applications and Commissioner Matthews moved to approve the final three applications for Serenity House, IBC Church, and Gastropub. The motion was seconded by Commissioner Morris and passed 6 — 0. REPORTS OF COMMISSION MEMBERS Commissioner Davis noted that he would not be available for the October 24 meeting. ADJOURNMENT The meeting adjourned at 6:50 PM. Sue Roberds, Secretary David Miller, Chair PREPARED BY: sroberds M-5 PORT ANGELES FORWARD COMMITTEE PITTIS MEMORIAL CONFERENCE ROOM / Port Angeles, Washington Meeting Minutes for September 13, 2012 CALL TO ORDER: Chair Kidd opened the meeting at 7:30 a.m. ROLL CALL: Members Present: Chair Kidd, Council Alternate Patrick Downie, Mike Chapman, Terry Weed, Larry Morris, George Bergner, Kaj Ahlburg, Charlie Smith, Mike Edwards, Greg Halberg Members Absent: Max Mania, Jim Hallett, Frances Charles, Linda Rotmark, Christopher Riffle. Staff Present. Dan McKeen, Nathan West, Scott Johns, Roberta Korcz, Teresa Pierce Others Present: Tim Boyle, Planning Commission Public Present. None. Christopher Riffle submitted a letter of resignation effective immediately. Approval of Minutes Chair Kidd asked if there were any changes to the July minutes. August meeting was canceled. None offered. Minutes approved by consensus. Waterfront Transportation Improvement Project (WTIP) Update / West -End Park West reported the project will go to City Council on September 18 for approval to award the construction contract for the Esplanade portion. However, the City is still waiting for the Army Corp of Engineers permit. Low bidder is a local contractor, however the low bid is approximately $400,000 more than the engineer's estimate. Suggestions for finding additional funding will be provided to City Council to consider. One alternative may be to put some of the other elements of the project on hold. West asked for committee members to consider attending the September 18 City Council meeting to show PA Forward's support for the project. Next phases under contract include 30% design of the west end beach. This is expected to be brought to City Council in October. A number of grants are in the works and pending for the west -end park and another with the Lower Elwha Klallam Tribe for restoration projects. Think /Choose/BuyLocal Campaign Edwards submitted a written report. See attached. West noted the resolution was designed to encourage PA Forward members to also have their organizations adopt a similar buy -local policy. Ahlburg noted the Port Angeles Business Association (PABA) has discussed this recently detailing the importance of customer service and signing up with Consumer Reports and other services with emphasis on educating local businesses. Customer service after the sale is crucial. Port Angeles Forward Committee Meeting Minutes for September 13, 2012 Pilot classes will be held after the first of the year. First sessions will focus on customer service and the internet challenge, while the next would be regarding and how to use and apply Buxton data. Cost is estimated at $1400 per class for approximately 20 participants. The cost would be per attendee has not been determined, or if the cost could be covered by City. Attendees may be randomly selected. Chair Kidd asked for members input. The goal is to help local businesses be competitive with non -local businesses. Chapman noted how the County attracts bidders to be competitive and this includes certain specific requirements, in accordance with State Law, in the bidding process to further attract local bidders. Appoint Representative to Lodging Tax Advisory Committee (LTAQ T. Pierce reported terms on the LTAC have expired and it is time to fill positions again. LTAC membership includes of a representative of the PA Forward Committee to serve as a non-voting member. Mike Edwards volunteered to serve as the PA Forward Representative. Economic Development /Downtown Port Angeles/Sub-Committee Reports Tourism / ONP / Elwha None Transportation None Regulation / Business / Financing None Port Angeles Anniversary Subcommittee Kidd reported tomorrow's newspaper will feature more information, Heritage Days is this coming weekend, and the Port Angles Fine Arts Center is having a special exhibit. Work continues on collecting items for the time capsule. Suggestions for items welcome. Hurricane RidPe Update A conference call with Bruce Sheaffer was scheduled for this morning, but was canceled by his office due to a conflict. It is unsure if funding will be available this year. City will pursue to find out. Greg Halberg's Powerpoint was previously presented to Sheaffer. Halberg noted the total number of visits increased by 10,000 over when the road was not open for the full year. Halberg also noted Olympic National Park will be using an expert in snow removal to determine other methods of snow removal which may save thousands of dollars. The Analysis has yet to be completed but might be available within a few weeks. Ahlburg also noted there is a new ONP Superintendent who may have other perspectives on the concept and ways to fund or manage the road during the winter. PA FORWARD COMMITTEE MEETING MINUTES - SEPTEMBER 2012 Page 2 of 4 M-7 Port Angeles Forward Committee Meeting Minutes for September 13, 2012 Topics for Discussion in 2012 Lincoln Park Master Plan None Cross-Town/Alternate Route None Ediz Hook None Member Reports None New Business Manager McKeen noted October 8, 2012, will be the launching date of the City's Metro -Net WIFI service at The Gateway at 10:00 a.m. Press releases will be forthcoming. Project is ahead of schedule and well within budget. Bergner asked for a future discussion regarding the potential of bicycle tourism. Item will be added to the October agenda. Chapman reported the County and Port have partnered to look at the Wild Olympics concept and they have hired a consultant to look at data related to increasing timber harvesting. A report supported by the Port, County, and City would have most impact. Edwards asked if the City had a plan to conduct a new study similar to the one following the Economic Development Summit a few years ago of residents and businesses regarding challenges. West responded there is no plan to conduct another survey at this time. Adjournment Chair Kidd adjourned the meeting at 8:39 a.m. Next Meetin,Q Date Next regular meeting date — October 11, 2012, at 7:30 a.m. in the Pittis Conference Room. Minutes approved as presented on November 8, 2012. Cherie Kidd, Chair Teresa Pierce, Executive Communications Coordinator PA FORWARD COMMITTEE MEETING MINUTES - SEPTEMBER 2012 Page 3 of 4 9M NEW AND ON-GOING ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE 2-9-06 Continue Discussions on March 2006 Housing / Jobs Group On -Going 6-10-10 Business Resource Survey Various On -Going Sub -Committees 2012 PA Forward 2012 Group 2012 Work Plan Proposal COMPLETED ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY RESULT Letter to City Council, March 2006 Planning Commission Completed and County regarding Mark Madsen Southern Cross -Route April -May 2006 Strategic Planning Meetings Group Completed 5-11-06 p with Jim Ha uewood February 2007 Make recommendation to City Completed 2-8-07 Council regarding Harbor Plan Group Determine PA Forward May 10, 2007 representative to Lodging Tax Group Completed 5-10-2007 Committee October 2007 Determination of PUD Representative Group Completed 10-11-07 October 2007 Gather input regarding Cross- Route issue Group Completed 10-11-07 Give Recommendation to City December 2007 Council Regarding Cross -Town Route Group Completed January 2009 Host Business Resource Event / Council Chambers Subcommittee January 8, 2009 March 2009 AIA Team Grant Visit Group March 2009 Forward Recommendations to April 2009 City Council regarding CFP & Group April 9, 2009 Policy Issues Summer 2009 AIA Grant Final Report Roll Out Subcommittee October 2009 August 2009 g 2010 Census Bureau Presentation N. West November 2009 February 2010 Juan de Fuca Statue Project N. West Recommendation to City Council May 2010 y Complete Count Census Committee N. West May 2010 Invited ONP to discuss May 2010 marketing plan for Elwha Dam K. Myers May 2010 Removal Project 3-13-2008 1 "2010" Theme Adopted Group December 2010 M-9 PORT ANGELES FORWARD COMMITTEE PITTIS MEMORIAL CONFERENCE ROOM / Port Angeles, Washington Meeting Summary for October 11, 2012 CALL TO ORDER: Chair Kidd opened the meeting at 7:30 a.m. ROLL CALL: Members Present- Chair Kidd, Mike Chapman, George Bergner, Kaj Ahlburg Members Absent- Max Mania, Patrick Downie, Jim Hallett, Frances Charles, Linda Rotmark, Terry Weed, Larry Morris, Charlie Smith, Mike Edwards, Greg Halberg Staff Present: Dan McKeen, Nathan West, Scott Johns, Roberta Korcz Others Present: Tim Boyle, Planning Commission Public Present. None. No Quorum Approval of Minutes Due to lack of quorum, no motion was made to approve the September 2012 minutes. Waterfront Transportation Improvement Proiect (WTIP) Update / West -End Park West reported that all permits have been issued for the Waterfront project, including the Army Corps permit. Construction of phase 1 commenced on Monday October 8, 2012 and the construction company Primo has made progress on the deconstruction which will likely continue for the next few weeks. The Port Angeles Downtown Association and City staff worked efficiently to ensure all art and City infrastructure pieces had been removed from the project site. Railroad Avenue has been temporarily reopened between Laurel and Oak streets to accommodate Crabfest during the upcoming weekend. West emphasized the importance of supporting impacted businesses through signage and window displays. It was suggested businesses along Railroad Avenue be listed and thanked for their cooperation. West requested input from the Committee on hosting a groundbreaking event. A suggestion was made to coordinate the event with the 30% West End Park presentation to City Council scheduled for November 6, 2012. To meet the Peninsula Daily News' deadlines, a tentative groundbreaking event was suggested for 10:00 am on November 5, 2012. There was expressed concern about this date interfering with anticipated press coverage of the upcoming elections. Mayor Kidd emphasized the importance of having the PA Forward present at the event. Frustration with the Army Corps of Engineers permitting process on this and other City projects was expressed. Kidd asked what avenues the Committee and other elected officials could take to improve the process for future City projects, both public and private. Manager McKeen outlined a letter already sent to the Corp of Engineers as well as future letter writing opportunities. Ahlburg suggested alternative methods M-10 Port Angeles Forward Committee Meeting Summary for October 11, 2012 for improving relationships with regulatory agencies. Discussion followed and Kidd suggested this issue be taken on as a future agenda item. Think /Choose/BuyLocal Campaign West reported that more involvement is needed in the campaign and that modification of the meeting time is being considered to increase involvement. A new Peninsula Daily News (PDN) campaign insert is being developed to help encourage support of local businesses. The PDN is seeking involvement of local businesses for the insert. Coordination efforts with the Clallam County Economic Development Council and Entrepreneurs Institute are underway to provide local business training opportunities. McKeen reported a positive outcome of the recent Choose Local Resolution has been that local businesses are encouraged to work with the City on improving business relationships. Economic Development /Downtown Port Angeles/Sub-Committee Reports Tourism / ONP / Elwha None Transportation None Regulation / Business / Financing None Port Angeles Anniversary Subcommittee Kidd reported that events are continuing all year to commemorate the 150`h anniversary including a recent event held at the Senior Center. Additionally, the subcommittee is moving forward with the time capsule and Kidd encouraged anyone who has anything to contribute to contact her. Bergner suggested contact be made with local artists for miniatures of local art work. Kidd also reported that Westport Shipyard has volunteered to make a custom wood cover for the capsule. Hurricane Ridge Update McKeen reported he received a call from Todd Suess of the Olympic National Park wanting to meet with the City and Bruce Sheaffer to discuss Hurricane Ridge Road. That meeting will happen in the next few days. Topics for Discussion in 2012 West summarized the three plans presented at a Lincoln Park Master Plan open house on October 10, 2012, which included: 1. A "do nothing" option which would maintain the Park in its current condition. 2. A "remove as needed" option to remove trees as needed and reassess as needed. 3. A "remove and replace" option to remove all current and future tree obstructions and replace with low -canopy trees. Alburg suggested there could be an option between 2 and 3 to help mitigate some of the public concern and help community support. Discussion regarding how funding could be impacted by the choice of alternatives ensued. The latest presentation is available on the City's website and the next discussion will be held at the Parks, Recreation, and Beautification Committee meeting on October 18, 2012. PA FORWARD COMMITTEE MEETING SUMMARY — OCTOBER 2012 Page 2 of 4 M-11 Port Angeles Forward Committee Meeting Summary for October 11, 2012 Cross-Town/Alternate Route None Ediz Hook None Bicycle Tourism Bergner encouraged a visioning for bicycle tourism be undertaken to build on the current interest and to promote future industry in the community. He reported bicycle touring is an $81 billion industry in this country that not only supports bicycle -related businesses, but the food service, transit, lodging, and recreation industries as well. A suggestion was made to create a regional bicycle interest group. Kidd suggested this be included as a discussion item on future PA Forward agendas. Member Reports None New Business None Adiournment Chair Kidd adjourned the meeting at 8:30 a.m. Next Meetinz Date Next regular meeting date — November 8, 2012, at 7:30 a.m. in the Pittis Conference Room. Approved as presented on November 8, 2012. Cherie Kidd, Chair Roberta Korcz PA FORWARD COMMITTEE MEETING SUMMARY — OCTOBER 2012 Page 3 of 4 M-12 NEW AND ON-GOING ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY TARGET DEADLINE 2-9-06 Continue Discussions on March 2006 Housing / Jobs Group On -Going 6-10-10 Business Resource Survey Various On -Going Sub -Committees 2012 PA Forward 2012 Group 2012 Work Plan Proposal COMPLETED ACTION ITEMS DATE DESCRIPTION RESPONSIBLE PARTY RESULT Letter to City Council, March 2006 Planning Commission Completed and County regarding Mark Madsen Southern Cross -Route April -May 2006 Strategic Planning Meetings Group Completed 5-11-06 with Jim Ha uewood February 2007 Make recommendation to City Completed 2-8-07 Council regarding Harbor Plan Group Determine PA Forward May 10, 2007 representative to Lodging Tax Group Completed 5-10-2007 Committee October 2007 Determination of PUD Group Completed 10-11-07 Representative October 2007 Gather input regarding Cross - Group Completed 10-11-07 Route issue Give Recommendation to City December 2007 Council Regarding Cross -Town Route Group Completed January 2009 Host Business Resource Event / Subcommittee January 8, 2009 Council Chambers March 2009 AIA Team Grant Visit Group March 2009 Forward Recommendations to April 2009 City Council regarding CFP & Group April 9, 2009 Policy Issues Summer 2009 AIA Grant Final Report Roll Out Subcommittee October 2009 August 2009 2010 Census Bureau Presentation N. West November 2009 February 2010 Juan de Fuca Statue Project N. West Recommendation to City Council May 2010 Complete Count Census N. West May 2010 Committee Invited ONP to discuss May 2010 marketing plan for Elwha Dam K. Myers May 2010 Removal Project 3-13-2008 "2010" Theme Adopted Group December 2010 M-13 City of Port Angeles Recreation Division Activities 3rd Quarter 2012 July 1 st — September 30th Kids After School Program Blood Drive Airplanes Pickleball Noon Hoops Day Camp Cheer Camp Cheerleading Daddy Daughter Dance Volleyball Basketball Pitching Clallam County Gem & Mineral Association My Choices Senior Center Square Dance Retired Kiwanis Cheerleading Olympic Roundup Planning Light OPS Recreation staff Clallam County Amalgamated Transit Union Parks, Recreation & Beautification Commission Day Camp Human Resources Paddlers Jr. Soccer Youth Football Officials Crabfest Daddy Daughter Dance Engineering Shan Park Fundraising Civic Field Steering Committee Babe Ruth Regional Meeting Future Riders Football Olympic Bike Adventure Port Angeles Swim Club Police Department Dog Park Meeting Solid Waste Pen Com Crab Festival NOBAS M-14 ��Pa>rtAni elesf i�``e_".�Cen e �` � .� :3"!" w . �_ , ' _������,�e,=�� � ciart`An IN Serio &„'l'o Exhibition 5 Educational Programs-1,160 Participants Mn The Shadow of Olympus -Attendance 2078 W 1 Health Programs — 3,071 Participants igh School Mentoring Exhibit-Attendance 625 2 Social/Recreation Programs — 10,700 Participants A 4'h of July Parade — 20 Participants Volunteer Meetings th Annual Senior Games — 499 Participants ocent Appreciation-Attendance 35 olunteer Hours — 4,476 rustee Board, Friends Art Council Meeting-Attendance 14 olunteers — 339 Participants egacy Program at Peninsula College-Attendance 56 `d Qtr Total Current Memberships 1,408 oard Retreat for Strategic Plan-Attendance 22 City - 905 olunteer Hours 399 County — 503 otal Quarterly Attendance — 32,298 Educational Programs toonday's Child Summer Camp-Attendance 180 mmunity & Class Tours -Attendance 150 Events Walkers-Attendance 50 anadian Knitters-Attendance 24 Ioolks edding Rentals-Attendance 15 obin Anderson's Recreation-Attendance 115 rt Angeles Art Council Meeting-Attendance 26 r/ awl,, : a. ; : ; �-Jfh Mia„„ut ��a„t>u�ii cl ui o arms a`, 4 4`h of July Celebration After School Program — 41 Kids Enrolled Arts in Action Day Camp — Sessions 2-5 —Average 38 Kids Per Anna Nichols Birthday & Sesquicentennial celebration Session 2 Weddings Adventure Camp: 10 Kids Enrolled Church Events Adventure Camp Out: 11 kids enrolled Concerts on the Pier Cheerleading Program — 84 Kids Enrolled Port Angeles Farmers' Market - Saturday Daddy Daughter Dance — 350-400 participants Port Angeles Farmers' Market - Wednesday Port Angeles Downtown Association Arts In Action Olympic Bike Adventure NW Moto Festival eeiaFE�ent�ProY.i�rr�s Pickleball — 184 Participants Wilder Firecracker Tournament - 8 Teams 14 Year Old State Babe Ruth Tournament — 8 Teams Fall Co-Ed Soccer - 159 Participants Larson Invite-Men's Slowpitch Tournament — 14 Teams Co-Ed Softball — 238 Participants Coed Softball Tournament-13 teams 194 City 44 Non - City Residents 13 Year Old District Babe Ruth Tournament-2 teams Softball - 298 Participants P.A.Y.B. Dick Brown Memorial 10-11-12 Year Old Baseball 239 City 59 Non — City Residents Tournament — I 1 Teams Punt, Pass, & Kick Football Skills Competition-30 participants Olympic Bike Adventure - 97 Riders Dream Playground Anniversary Picnic M-15 I� City Council July Planning Property Sales: 2 Board of Adjustments Niche Sales: Clallam County DUI Victims Panel Interments: 1 UAC Grave Inurnments: 2 Kiwanis Niche Inumments: 4 Clallam County Pre -Need Sales: $8,749.10 Engineering At -Need Sales: $13,078.42 City Attorney August Property Sales: 3 Niche Sales: 1 Interments: 1 Grave Inurnments: 2 Niche Inurnments: 1 Pre -Need Sales: $14,188.51 At -Need Sales: $6,913.79 September Property Sales: 1 Niche Sales: 2 Interments: 0 Grave Inurnments: 0 Niche Inurnments: 1 Pre -Need Sales: $3,390.39 At -Need Sales: $4,988.08 Total Sales: $42,759.19 I�