HomeMy WebLinkAboutAgenda Packet 11/27/2012PORTANGELES
W A S H I N G T O N U.S.A.
AGENDA
A. CALL TO ORDER SPECIAL MEETING AT 5:00 P.M.
B. ROLL CALL
PLEDGE OF ALLEGIANCE
C. WORK SESSION
1. 2013 Preliminary Budget
D. CONFIRM SCHEDULE No Work Session in December
E. PENDING for FUTURE WORK SESSIONS
Legislative Priorities
Sign Regulations Including Sandwich Boards January 2013
Long -Range Financial Planning February 2013
Comprehensive Emergency Management Plan Update March 2013
City Debt Service Report April 2013
Regional Fire Authority Status
Discuss Other Items for Consideration
F. ADJOURNMENT
AGENDA
CITY COUNCIL MEETING
321 E. FIFTH STREET
November 27, 2012
SPECIAL MEETING 5:00 P.M.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
November 27, 2012 Port Angeles City Council Meeting
Page 1
2013 Budget
BUDGET WORKSHOP
November 27, 2012
Tonight's Schedule
Review update to General Fund revenues
Update on questions comments from Council
Additional questions requests for information
from City Manager staff
Direction regarding changes to 2013 Recommended
Budget
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Changes to Revenue
General Fund:
o Property Tax: Initial Revised
2012 Levy for 2013 Collection $4,109,700 $4,109,700
x 1.0% Increase 41,100 41,100
x New Construction 7,200 57,408
o Assessed Value 3,000,000 22,292,605
o Prior Yr. Levy Rate per $1,4900 2 .575 22 2 .575 22
x Refunds 0 19.240
x 2013 Levy Collection est. $4,158,000 $4,
x Variance 6 9,44 8
x Allowance for non collection (1.0 42,274
x "Available" resources 27,174
Potential for Non Budgeted Impacts
Police Fire labor agreements
o Scheduled for mediation
o Potential for arbitration (estimated costs $3o,000 per arbitration)
Potential impacts to utility tax revenue from start-up of bio -mass co-
generation facility
o Estimated potential revenue loss $13o,000 for Sept. Dec
Additional costs for records management compliance with public records
requests
Impact "fall out" from legislative action on State budget
o Education funding shift may cost $1 Billion from existing revenues (McCleary v. State of
Washington) reported by AWC
o Impact from November elections on super majority requirements for tax increases;
reduction of debt limit; etc
Other unidentified issues that may arise
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Allowed employees to "sell" up to 8o hours of vacation leave back to
the City
Allowed for members of AFSCME and non
represented /management employees
Buy -back will be eliminated for non represented management
employees with adoption of ordinance on non -rep. COLA Benefits
o City has proposed same language for inclusion in AFSCME labor contract
Costs:
o 2012 $45,200
O 2011 91,000
O 2010 70,200
)City Council
Part -Time Employees
FICA
Worker's Comp
Office /Operating Supplies
Professional Services
Travel Training
Advertising Legal Notices
Dues/Subscriptions/Memberships
TOTAL
Leave Buy -Back
City Council Budget
1
Actual Actual Actual Amend. #11 10 /31J2
YTD1 20 Budget
$48,0001 $48,004 $48,000 $48,000 $40,000 $48,000
3,673 3,671 3,672 3,672 3,060 3,700
290 9101 910 9101 758 900
2,116 3,150 4,883 2,300 2,400 2,400
0 200 0 0 0 0
3,417 11,676 1 7,071 12,000 10,597 12,000
0I 225 0 0 0 0
2,191 1 2,256 1 2,306 1,800 1,489 1,800
$59,6871 $70,0921 $66,842 $68,6821 $58,3041 $68,800
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Health Human Services
Proposed elimination of $56,25o for health human
services via United Way
Concerns from Councilmembers regarding loss of
funding for Health Human Service
Options for Health Human Services Funding
0
What is the best way for the City to fund assistance to the
needy?
o Via appropriation to United Way for disbursement to NGO service
providers
x $56,25o 2012
x $56,250 2011
x $56,25o 2010
x $62,500 2009
o Direct subsidization of utility bills only $83,000 provided for in
2013 budget
x Assistance program for 2013 covers electric cost only no assistance
for water, wastewater, stormwater
x Assistance targeted to City of Port Angeles residents only
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Citizen Questions from Farmer's Market
Can we get a hearing examiner in the 2013 budget?
o The proposed Budget does not provide for funding for hearing
examiner.
Any consideration of a transportation benefit district?
o We will consider and discuss as part of the development of the
Strategic, Long -Range Plan.
Potential for an RV Park located on Oak Street?
o The property in question is privately owned at this time.
o Future economic development options will include review of both
public and privately -owned properties in Port Angeles
Overtime is it
"paid time off
1 Departrnent
1 CIty Manager
{Community& Econ Development
Finance
1 Fire'
I Parks Recreation
I Police
!Public Works
(TOTAL
1 •Fire Holiday /Reduction of Hour Pay
Questions from Council, I
COOO
possible to reduce overtime through use of
$390 $0 1 $0 $01 $01 501
$2,131 52,507 1 $764 53,419 5480 1 53,500
$6,655 55,211 54,956 56,888 $6,9481 56,9001
$46,635 $30,770 1 549,482 $45,730 548,9811 $69,300
519,966 525,148 520,112 $23,299 514,356 523,700
5254,171 $209,530 $255,466 $255,906 5205,076 5239,900 1
$33,144 $10,475 1 $31,428 $20,089 $8,1591 $20,500 1
5363,092
2009 2010 2011 2012 10/31/2012 2013 Rec
Actual Actual Actual Amend 91 YTD Budget
5283,6411 $362,208 I $355,331 1 5284,0001 5363,800
$63,373 1 $67,3361
$62,811 $0 1 $34,769 1
$0
Police Department is developing an alternative work schedule plan 4/11 us. 5/8
that should substantially reduce overtime once implemented.
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Questions from Council, II
Potential for reduction in budgeted costs:
o Finance Professional Services $338,93o
$225,ioo is associated with the printing /mailing of the utility bills by DataBar
and service fees paid on credit /debit cards for payments taken by credit or
debit card. Any potential savings would accrue to the various utilities and not
the General Fund.
$67,o3o is reserved for our annual audit costs by the State Auditor's Office
and is based on a time and billing rate projection from the Auditor's Office
based on a preliminary workplan.
$11,300 is associated with a contract with Morningside for assisted workers
who provide mail room services; collect re- cycling in City Hall and selected
copying jobs.
$5,5oo is reserved for a contract with Arbitrage Compliance Specialists to
review and calculate compliance arbitrage requirements from the IRS on our
various outstanding bond issues.
Questions from Council, II
Potential for reduction in budgeted costs:
o Legal Supplies $17,800
x $1o,300 reserved for on -line legal research on -line research has
eliminated the need for annual updates for much of the law library and is
significantly less expensive that the cost of those annual updates.
x $500 is reserved for printed law books and publications.
x $6,900 balance is reserved for operating supplies and office supplies:
items such as paper, pens, toner cartridges, office equipment and
furnishings (except computers and copiers), special ordinance
resolution paper, case file folders, binders for civil and labels for district
court, and everything else
x Note that the Legal Department has proactively implemented measures
(such as, for example, electronic discovery and electronic file
management) to substantially reduce costs in this category on a steady
basis over the last number of years. This account is spent down to the
last few dollars by the end of the year.
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Questions from Council, III
Any potential to save costs by moving from 26 paychecks
(bi- weekly) to 24 paychecks (twice per month) payroll?
o Some savings related to printing of checks is possible but it would
not be substantial. Bigger savings would come from staff time for
data entry and accrual calculation required to sort out payroll activity
assigned to a specific month versus specific pay period.
o High on the priority list for 2013 will be implementation of an on-
line time card entry system that will reduce the need for "multiple
handling" of the time card data. Once that is fully implemented, our
plan would be to convert to a twice per month payroll to eliminate
the need to make the accrual calculation.
Additional questions from Councilmembers were
answered via e -mail to Council from the Chief Financial
Officer on November 15th
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