HomeMy WebLinkAboutAgenda Packet 12/04/2007
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AGENDA
CITY COUNCIL MEETING
321 East 5th Street
December 4, 2007
REGULAR MEETING
6 :00 pm
pORTANGELES
WAS H I N G TON, U. S. A.
Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to
best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may
include the following:
A. CALL TO ORDER - Regular Meeting (6:00 p.m.)
B. ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC CEREMONIES/PRESENT A TIONS
1. Seating of new counci1members.
C. WORK SESSION
D.
(1) LATE ITEMS TO BE PLACED ON TillS OR FUTURE AGENDAS as determined by City Manager or
Council member
(2) PUBLIC COMMENT This is an opportunity for members of the public to speak to the City Council about anything.
To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per
person and a total of 15 minutes for this comment period. (These time periods may be lengthened or shortened at the
discretion of the Mayor.)
E. ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
1. Responsible Bidder Ordinance
2. Development Fees Ordinance
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1. 2nd Reading; Approve Ordinance.
2. 151 Reading.
F. RESOLUTIONS
G. OTHER CONSIDERATIONS
H. PUBLIC HEARINGS -QUASI-JUDICIAL
(7:00 P.M. or soon thereafter)
I. PUBLIC HEARINGS - OTHER
1. 2008 Budget.
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1. Presentation; Public Hearing; 2nd Reading
of 2008 Budget Ordinance, 2nd Reading of
Conservation Fund Ordinance, and
Telephone Tax Ordinance.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
December 4, 2007 Port Angeles City Council Meeting Page _ I
J. FINANCE
1. Mobile Air Vehicle
2. Eastern EUGA Sewer Interceptor, Project 5-
30, Change Order No.2
K. CONSENT AGENDA
1. City Council Minutes dated November 20 & 25
2. Expenditure Approval List from 11/10 to
11/23/2007 for $2,645,671.21
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1. Reject Bids.
2. Approve change order.
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Accept Consent Agenda.
L. CITY COUNCIL COMMITTEE REPORTS
M. INFORMATION
City Manager Reports:
1. Park Commission October 18 and November 1 M-l
Minutes.
2. Construction Status Report. M-5
3. Grant and Loans Status Report. M-7
4. Board of Adjustment Nov 5 Minutes. M-9
N. EXECUTIVE SESSION (As needed and determined by City Attorney)
O. ADJOURNMENT
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as land use per.
applications, proposed amendments to City land use regulations, zoning changes, and annexations. In addition, the City Co
may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters m
be controversial, and the City Council may choose to seek public opinion through the public hearing process.
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NOTE: HEARING DEVICES A V AILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
December 4, 2007 Port Angeles City Council Meeting Page - 2
~ORT.ANGELES
WAS H I N G TON, U. S. A.
1.
CITY COUNCIL MEETING
CALL TO ORDER - REGULAR MEETING:
II. ROLL CALL:
Members Present:
Mayor Rogers
Deputy Mayor Williams
Councilmember Braun
Councilmember DiGuilio
Councilmember Munro
Councilmember Perry
Councilmember Wharton
Staff Present:
Manager Madsen
Attorney Bloor
Clerk Upton
G. Cutler
T. Gallagher
D. McKeen
y. Ziomkowski
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December 4. 2007
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Other Staff Present:
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III. PLEDGE OF ALLEGIANCE:
Led by ~ ,J4. );:t...d;'<J -! ~.
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· ~ORTANGEL.ES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEETING
Attendance Roster
DATE OF MEETING: December 4. 2007
LOCA TION: City Council Chambers
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City of Port Angeles
FORTANGELES
Ordinance/Resolution Distribution List
WAS H I N G TON. U. S. A.
City Council Meeting of December 4, 2007
Ordinance / ~ ~ W.~~/I ~.~J~
Resolution No. ~~~;~([
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City Atty. (1) I ~ J ~ / /' , ./
Planning
City Clerk (I) J I J J
Codifier (I) IV' J V , V" ,/
Personnel
Cust. Svcs.
Finance I / 1../
Dir./Mgr.
Police Dept.
Fire Dept.
Light Dept.
Parks & Rec. / /
Pub. Works ,/ ,/
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WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
December 4, 2007
To:
CITY COUNCIL
FROM:
William E. Bloor, City Attorney
SUBJECT:
Responsible Bidder Ordinance
SUMMARY: TIns year the State Legislature amended the criteria used to deternnne a "responsible
bidder" for public works contracts. The attached ordinance amends the City's code to integrate these
new criteria. It was presented to Council 011 the 20th of November for the Council to conduct first
reading.
. RECOMMENDATION: Adopt Ordinance
DISCUSSION:
The attached ordinance was presented to Council on the 20th of November for first reading. The
C01n1cil reviewed the ordinance. No changes were suggested or made. The changes benefit the City.
DJe ~
William E. Bloor
City Attomey
Attachment
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending
Ordinance No. 3264, as amended, and Chapter 3.05 of the Port Angeles
Municipal Code to amend the requirements for the lowest responsible
bidder and to comply with recent changes to RCW 39.04.
VlHEREAS, Substitute House Bill 20 I 0 added criteria for being considered a "responsible
bidder" for" pm'Poses of public works contracts and became effective July 22, 2007, and;
VlHEREAS, the City wishes to comply with the recent legislation;
NOW, TIffiREFORE, THE CITY COUNCIL OF PORT ANGELES, WASHINGTON,
DO ORDAIN AS FOLLOWS:
Section 1. Ordinance 3264, as amended, and Chapter 3.05 P AMC are hereby amended
'to read as follows:
Sections:
3.05.005
3.05.010
3.05.020
3.05.030
3.05.040
3.05.050
3.05.055
3.05.060
3.05.070
3.05.080
3.05.090
3.05.100
3.05.110
3.05.120
3.05.130
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PURCHASING POLICIES AND PROCEDURES
Definitions.
Review and Approval of Purchase Orders.
Preparation of Claims.
Validity of Checks.
Approval of Payment of Claims.
Lowest Responsible Bidder.
Bid Insoectiol1.
Authority to Enter into Contracts, Leases or Rental Agreements.
Small Purchase Contracts.
Small Works Roster.
Limited Public Works Process.
Public Inspection of Purchase, Small Works Roster, or Limi~d Public
W arks Awards.
Change Orders on Construction Contracts.
Definition of Credit Card.
Issuance, Use and Control of Credit Cards.
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3.05.005 Defiilltions. The definitions in RCW 39.04.01 0 are adopted bv this reference.
3.05.010 Review and Approval of Purchase Orders. It shall be the responsibility of each
Department Head or the Department Head's designee to review and approve or disapprove all
purchase orders for his or her Department. It shall be the responsibility of the Finance Director to
review and approve or disapprove all purchase orders in excess of$5,000.00. All purchase orders
in excess of $15,000 shall be approved by the City Manager or designee. All purchase orders in
excess of$25,000 shall be approved by the City Council.
3.05.020 Preparation of Claims. All claims for payment shall be submitted to ilie Finance
Department with docmnentation certifying that (1) the materials have been fumished, ilie services
rendered, or the labor performed as described, and (2) the claim is a just, due and an unpaid
obligation against ilie City.
3.05.030 Validity of Checks. To be valid, all checks in payment of claims must be signed
by both the City Manager and the Finance Director.
3.05.040 Approval ofPavment of Claims. It shall be the duty of the Finance Director to
present not less frequently than once each month a list showing all claims paid and the date of
such payment to enable the City Council to make inquiry on any item appearing thereon. Upon
the satisfaction of such inquiry, if any, the City Council shall by motion approve the report of
claims paid and order the same filed as a permanent record.
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3.05.050 - Lowest Responsible Bidder.
^- Before award of a Dublic works contract. a bidder must meet the following:
responsibility criteria to be considered a responsible bidder and qualified to be awarded a Dublic
works nroiect. The bidder must:
1. At the time of bid submittal. have a certificate of recistration in compliance
with chanter 18.27 RCW:
2. Have a current Washing:ton state unified business identifier number:
3. If aoplicable. have industrial insurance coveral!e for the bidder's employees
worldnl! in Washin!!ton as required in Title 51 RCW: and emploYment security department
number as required in Title 50 RCW: and a state excise tax rel!istration number as reauired in
Title 82 RCW: and
4. Not be disqualified from biddinQ: on anvpublic works contract under RCW
3.06.010 or 39.12.065(3),
B. SmJplemental criteria: In addition to the bidder responsibility criteria in subsection
A. above. wWhen the City receives b~ds or quotes and it is necessary to detenn.ine the lowest
responsible bidder, the following shall apply:
Al,. For a contract for purchase of supplies, material or equipment, the City may
take into consideration the quality of the articles proposed to be supplied, their conformity with
the specifications, the purposes for v/hich required; and the times of delivery.
B. V/hCl.leVer there is reason to believe that the lowest occcptn.ble bid is not the
beat price 0 btainn.ble, all bids may be rejected and ne\'.' bids may be obtained or direct negotiations
may be entered into to achieve the best possible price.
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G~. In determining "lowest responsible bidder", in addition to price, the
following elements shall be given consideration:
+~ the ability, capacity, and skill of the bidder to pelfOlm the contract;
;!h. the charact.:er, integrity, reputation, judgment abilitv. experience,
and efficiency of the bidder;
;;~. whether the bidder can perfonn the contract within the time
specified;
the quality of performance of previous contracts;
the previous and existing compliance by the bidder with laws
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relating to the contract;
6. such other information as may be secured ha'dng a bearing on the
decision to u\vard the contract;
+f. tax revenue that the City would receive from purchasing the
supplies, materials, or equipment from a supplier located within the City's boundaries, so that the
purchase contract would be awarded to the lowest bidder after such tax revenue has been
considered. The tax revenues that the City may consider include sales taxes that the City imposes
upon the sale of such supplies, materials, or equipment, from the supplier to the City, provided
that if the City considers such tax revenues that it would receive from the imposition of taxes
upon a s~pplier located within its boundaries, the City shall also consider tax revenues it would
receive from taxes it imposes upon a supplier located outside.its boundaries;
&,g. ifnroducts are available that meet the contract soecifications and
reauirements and that are made from recvcled materials or mav be recvcled. whether the products
soecified in the bid are made from recycled materials or may be recycled or reused:.: and
h.. other criteria aoolicable to the oarticular contract and nrovided in
the invitation to bid.
1.. S:lliJ-plemental criteria for determininl! bidder resoonsibilitv. includinl! the
basis for evaluation and the deadline for aooealinl! a determination that a bidder is not
resoonsible. must be nrovided in the invitation to bid or biddin!! documents.
4. In a timelv manner before the bid submittal deadline. a ootential bidder
mav reauest that the City modifv the suoplemental criteria. The City must evaluate the
information submitted bv the ootential bidder and resnond before the bid submittal deadline. If
the evaluation results in a chanl!e of the criteria. the City must issue an addendum to the biddin!!
documents identifvinl! the new criteria.
5. lithe bidder fails to sunolv infonnation reauested conceminQ resoonsibilitv
within the time and maImer snecified in the bid documents, the Citv may base its determination of
resoonsibilitv unon anv available information related to the supnlemental criteria or may find the
bidder not resoonsible.
6. Ifthe Citv detennines a bidder to be not resoonsible. the City must oravide,
in writinl!. the reasons for the determination. The bidder maY anoeal the determination within the
time neriod soecified in the biddinl! documents bv oresentin!! additional information to the Citv.
The City must consider the additional infol1nation before issuing its final determination. If the
final detel111ination affirms tl1at the bidder is 110t resoonsible, the City may not execute a contract
with any otl1er bidder until two business days after the bidder detennined to be not resoonsible has
received the final determination.
C. Subcontractors. A oubHc works contractor must verify resoonsibilitv criteria for
each first tier subcontractor. and a subcontractor of any tier that hires other subcontractors must
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verify resnonsibilitv criteria for each of its subcontractors. Vetification shall include that each
subcontractor. at the time of subcontract execution. meets the resnonsibilitv criteria listed in
subsection A. and nossess an electrical contractor license. ifreauired bv chanter 19.28 RCW. or
an elevator contractor license. ifreauired bv chanter 70.87 RCW. This verificationreauirement.
as well as the resDonsibilitv criteria. must be included in every oublic works contract and
subcontract of everv tier.
D. Immediately mer the av,wd is made, the bid quotationo obtained shall be recorded,
open to pu~ection, and available by written, telephonic, or electronic request. The Director
of Public Works & Utilities shall aoolv the criteria established in tillS Section 050 and detennine
whether a bidder is resoonsible. An anneal. as nrovided in B3 above shall be heard and
determined bv the City Manafler. whose decision shall be final.
3.05.055 - Bid Insoection. lmrnediatelv after the award is made. the bid auotations
obtained shall be recorded. aDen to oublic insnection. and available bv written. teleohoruc. or
electronic reauest.
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3.05.060 - Authority to Enter into Contracts. Leases or Rental AflTeements. The City
Manager or his designee is hereby auti10rized to enter into contracts and leases or rental
agreements provided that the following conditions are met:
A. The contract does not obligate the City to expend in excess of Twenty Five
Thousand Dollars ($25,000).
B. The particular expenditure of City funds has been approved in the City Budget as
approved by the City Council.
C. The lease or rental.agreement is for a period that does not exceed one year and
involves a total rental amount or value ti1at does not exceed $25,000. As deemed appropriate by
tile City Manager, the City Council's Real Estate Committee may be consulted prior to executing
any such lease or rental agreement.
D. The City Manager or his designee shall notify the Council in writing of contracts
entered into pursuant to this section.
3.05.070 - Small Purchase Contracts.
A. Whenever tile reasonably anticipated purchase price of supplies, material and
equipment, except for public work or improvement, is more ilian $7,500 but less than $15,000,
advertisement and formal sealed bidding for their purchase may be dispensed with ifthe uniform
procedure provided in RCW 39.04.190 and in this section is followed. .
B. At least twice per year, the City Clerk shall publish in a newspaper of general
circulati011 within the City a notice stating tile existence of vendor lists and soliciting the names of
vendors for the lists.
C. Each City department tilat desires to award contracts for the purchase of supplies,
material or equipment pursuant to this process shall do the following:
. 1. Obtain at least three written or telephone quotations from different vendors
ofille supplies, material or equipment to be purchased.
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2. Transmit the quotes to the City Manager or designee, accompanied by a
recommendation for award of the purchase contract to one of the vendors, who shall be the lowest
.responsib1e"bidder'as defined in RCW 43.19.1911 and in section 050 of this Chapter.
3. Ifless than three quotes are obtainable due to factors beyond the control of
the department, the recommendation to the City Manager or designee shall be accompanied by an
explanation of the reasons for the lower number of quotes.
3.05;080 - Small Works Roster.
A. In lieu of the formal bidding procedures for public works projects as set forth in
RCW 35.23.352(1), the City may use the small works roster process provided in RGW 39.04.155
and in tIus section to award public works conirac~ with an estimated value of $200,000 or less.
B. The City may create a single general small works roster or may create small works
rosters for different categories of anticipated work. TIle small works roster or rosters shall be
created as follows: r
1. At least once a year the City Clerk shall publish in a newspaper of general
circulation within the City a notice stating the existence of the small works roster or rosters and
soliciting the names of contractors for such roster or rosters. In addition, responsible contractors
shall be added to an appropriate roster or rosters at any time they submit a written request and
necessary records.
2. The small works roster or rosters shall consist of all responsible contractors
who have requested to be on the list and are properly licensed or registered to perform such work
in this state.'
C. Each City department that desires to use the small works roster process without
advertising for bids shall do the following:
1. Invite written. electronic. or telephone quotations from all contractors on
the general small works roster, or a specific small works roster for the appropriate category of
work, to assure that a competitive price is established and to award contracts to the lowest
responsible bidder as defined ill RCW 13.19.1911 and section 050 Of this Chapter.
2. As an alternative, quotations may be invited from at least five contractors
on the appropriate small works roster in a mmmer that will equitably distribute the opportunity .
among the contractors on the appropriate roster and that will not favor certain contractors over
others.
3. If the estimated cost of the work is from $100,000 to $200,000 and the City
depcutment chooses to solicit bids from less than all of the appropriate contractors on the
appropriate small works roster, then the City must notify the remaining contractors that quotations
are being sought. At the City's sole option, such notice may be by (a) publishing notice in a legal
newspaper in general circulation in the City; (b) mailing a notice to those contractors; or ( c)
sending notice to those contractors by facsimile or other electronic means.
4. Invitations for quotations shall include an estiinate of the scope cuId nature
of the work to be performed as well as materials and equipment to be furnished.
5. Immediately after an award is made) the bid quotations obtained shall be
recorded) open to public inspection, and available by written) telephonic, or electronic request.
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3.05.090 - Limited Public Works Process.
A. In lieu of the small works roster process set forth in Section 080 of this Chapter,
the City may award a contract for work, construction, alteration, repair, or improvement projectg
estimated to cost less than $35,000 using the limited public works process provided in RCW
39.04.155 and in this Section.
B. For limited public works projects, the City shall solicit electronic or written
quotations from a minimum oftln'ee contractors from the appropriate small works roster and shall
award the contract to the lowest responsible bidder as defined-l:Hl4ef RCW 13.19.1911 nnd in
Section 050 of this Chapter. After an award is made, the quotations shall be open to public
inspection and available by written, telephonic, or electronic request.
C. The City shall attempt to distribute opportunities for limited public works projects
equitably among contractors willing to perfonu in the City.
D. For limited public works projects, the City may waive the payment and
performance bond requirements of Chapter 39.08 RCW and the retainage requirements of Chapter
60.28 RCW, thereby assuming the liability Jor the contractor's non-payment of laborers,
mechanics, subcontractors, materialmen, suppliers, and taxes imposed under Title 82 RCW that
may be due from the contractor for the limited public works project. However, the City shall
have the right of recovel}' against the contractor for any payments made on the contractor's
behalf.
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3.05.100 - Public Inspection of Purchase, Small Works Roster, or Limited Public Works
Awards.
A. Each department that makes an award for a purchase contract under the infOlmal
bidding process in Section 070 of this Chapter or a public works project award under the small
works roster process in Section 080 of this Chapter or the limited public works process in Section
090 of tlus Chapter shall provide the City Clerk with the name of the contractor or vendor
awarded the contract, 1he amount of the contract, a brief description of the type of work
performed or items purchased under the contract, and the date it was awarded.
B. The City Clerk shall post a list ofthe contracts awarded under Section 070 oftlus
Chapter at least once every two months. The City Clerk shall malce available a list of the
contracts awarded under Section 080 of tIns Chapter at least once every year. The City Clerk
shall make available a list oftlle contracts awarded under Section 090 of this Chapter, which list
shall include all contracts awarded during the previous 24 months under the limited public works
process. The lists shall contain the name of the contractor or vendor awarded th~ contract, the
alTIount of tlle contract, a brief description of the type of work performed or items purchased
under tlle contract, and the date the contract was awarded. The lists shall also state the location
where tlle bid quotations for these contracts are available for public inspection. TIle quotations
shall be available by written, telephonic, or electr01uc request.
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3.05.110 - Change Orders on Consuuction Contracts.
A. In accordallce with the tenns alld conditions of this section, the City Manager alld
the Director of Public Wodes alld Utilities or Deputy Director of Public Works and Utilities are
hereby authorized to approve and sign construction conU"act change orders on construction
contracts, if the change order does not substalltially change the scope of 1he proj ect and if tlle total
contract aluount as adjusted by the change order is within tlle amolilt budgeted for the project.
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B. If the total amount of the change orders for a project is $5,000 or less, the Director
of Public Works and Utilities may approve the change orders. If the total amount of the change
orders for a project is $1,000 or less, a Deputy Director of Public Worles and Utilities may
approve the change orders.
C. If the amount ofthe change orderis between $5,000 and $100,000, it must also be
approved and signed by the City Manager provided that
1. The total of all change orders for a project costing less than $100,000 shall
not exceed $15,000.
2. The total of all change orders for a project costing $100,000 or more may
be issued for 15% of the original contract amount, not to exceed $100,000.
D. lfthe amount ofthe change order is in excess of the City Manager's authority, it
must be approved by the City Council.
E. When the City Manager or Director of Public Works and Utilities or Deputy
Director of Public W orles and Utilities approves change orders according to the conditions stated
in paragraphs A and B above, he or she shall forward the change order to the City Council for its
information within thirty (30) days of the signing of the change order.
3.05.120 Definition of Credit Card. As used in this Chapter, "credit card" means a card or
device issued under an arrangement pursuant to which the issuer gives to a cardholder the
privilege of obtaining credit from the issuer.
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3.05.130 Issuance, Use and Control of Credit Cards. The City Council hereby adopts the
following system for the issuance, use and control of credit cards by City officials and employees:
A. The Finance Department shall implement the following system for the distribution,
authorization, control, credit limits and payment of bills related to the use of credit cards by City
officials and employees:
1. Distribution. Credit cards will be distributed to those City officials and
employees who have job responsibilities which would be facilitated by the use of a credit card and
the credit card use would benefit the City. Tlns shall include the City Council, City Manager,
Department Heads, Division Managers, and other officials and employees as determined by the
City Manager.
2. Authorization and ControL The Finance Department shall develop the
implementation guidelines and accounting controls to ensure the proper usage of credit cards and
credit card funds.
3. Credit Limits. The Finance Department shall set credit limits on each
credit card issued. The credit limit shall not exceed $2,500 without written approval of the City
Manager.
4. Pavment of Bills. The Finance Department shall establish and implement a
written procedure for the payment of all credit card bills.
5. Unauthorized Charges. No employee shall use the City-issued credit card
for non-City business use. Any employee who violates this policy by using a City-issued credit
card for non-City business shall be subject to disciplinmy action and shall be billed for all chm"ges
on the credit card. Tlle City Manager or his/her designee is authorized and directed to ma1ce
payroll deductions to recover any unauthorized charges.
6. Cash Advances. Cash advances on credit cards are prohibited.
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B. The Finance Department is authorized to adopt any additional procedures or
policies necessary to implement the provisions of tins section.
Section 2 - Severability. If any provisions of tins Ordinance or its applications to any
person or circumstances is held to be invalid, the remainder of the Ordinance or application of the
provisions of the Ordinance to other persons or circumstances is not affected.
Section 3 - Corrections. The City ClerIc and the codifiers ofthis ordinance are authorized
to malce necessary c011'ections to tIns ordinance including, but not limited to, the correction of the
scrivener's/cIerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 4 - Effective Date. TIns ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. TIns ordinance shall take
.
effect five (5) days after passage and publication of an approved summmy thereof consisting of
the title.
PASSED by the City Council of tile City of Port Angeles at a regular meeting of said
Council held on the
day of December, 2007.
MAYOR
ATTEST:
APPROVED AS TO FORM:
Becky J. Upton, City Clerk
William E. Bloor, City Attorney
PUBLISHED:
,2007
By SUl11l11ary
G:\Legal_BackupIORDINANCES&RESOLUTlONSIORDlNANCES.:Z007\2007-29.Re.'ipo".ible Bidder-3.05I' AMC.D827D7.wpd
November 30, :Z007
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SUBJECT:
F.. ...jORTPJ..../ NGEL.ES
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WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
December 4, 2007
CITY COUNCIL
Glenn A. Cutler, Director of Public Works & Utilities
Development Fees Ordinance
Summary: The City currently charges fees for the review of development plans that require a
permit(s) before construction can begin. These fees only recover a fraction of the actual cost to the
City to review such plans. The proposed Development Fee Ordinance will adjust some existing
plan review fees and add additional fees so that a higher portion of the plan review cost is charged
to the applicant.
Recommendation: Listen to the staff presentation and then conduct a first reading of the
attached ordinance that amends Chapter 3.70 of the Port Angeles Municipal Code.
Background/Analysis: Chapter 3.70 of the Port Angeles Municipal Code (P AMC) establishes
fees for, among other things, applicable pennitting of development plans submitted for approval.
The intent of the attached Development Fees Ordinance is to (1) adjust existing "per hour" review
fees from $40.00/hour to $55.00/hour, (2) establish fees for engineering review of plans involving
street and/or utility improvements, and (3) clarify when additional penl1it reviews will necessitate
charging additional fees.
It is recommended that after the staff presentation Council conduct a first reading of the ordinance
that amends Chapter 3.70 of the Port Angeles Municipal Code.
Attachment: Development Fees ordinance
C:\DOCUME~ 1 \chcberli\LOCALS~ 1 \Temp\XPgrpwise\Devclopment Fees Ordinance.doc
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending
Chapter 3.70 of the Port Angeles Municipal Code relating to
fees.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES does hereby
ordain as follows:
Section 1. Chapter 3.70 of the Port Angeles Municipal Code is hereby amended by
amending Subpart D of Section 3.70.110 as follows:
3.70.110 - Public Works & Utilities Department (Department) Fees and Deposits.
D. Plan Review and Permit Fees for Grading, Filling, Clearing and Drainage
Activities:
1. Grading and Filling. The permit fee for grading and filling activities shall be
.
as follows:
Estimated volume of grading & fill Fee
250 cubic yards or less and less than 4 feet of cut or fill $ 35.00
251 to 1,000 cubic yards $ 35.00
1,001 to 10,000 cubic yards or more $ 35.00
plus $15.00 for each additional 1 0,000 cubic yards or fraction thereof.
Additional plan review required for changes, additions or revisions to the approved plans
shall be at the rate of$35.00 $55.00 per hour, provided thatthe minimum charge shall be $35.00.
$55.00. The hourly cost to the City shall include supervision, overhead, equipment, hourly wages
and fringe benefits of the employees involved.
2. Clearing and Drainage. The permit fee shall be as follows:
Estimated area of clearing Fee
Less than one acre $ 40.00
One acre to five acres $ 70.00
Over five acres l4/acre.
Additional plan review required for changes, additions or revisions to the approved plans
shall be at the rate of$40.00 $55.00 per hour or the total hourly cost to the City, whichever is the
greatest, provided that the minimum charge shall be $40.00 $55.00. The hourly cost to the City
shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the
employees involved. .
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Section 2. Chapter 3.70 of the Port Angeles Municipal Code is hereby amended by
adding new sections 3.70.075, 3.70.115 and 3.70.200 as follows:
3.70.115 - Engineering Review. When engineering review is required for any application
filed with the Public Works & Utilities Department or Community & Economic Development
Department the applicant shall pay the following for such review:
a.
b.
Water (LF)
Sewer Sanitary (LF)
Storm Water (Sq ft or acres)
$0.50/LF
$0.50/LF
$300 plus
$25/acreor
part of
$0.50/LF
c.
d.
Street/Alley/Parking LF center line
.
3.70.190 Additional Permit Review. Whenever additional reyiew is required on account
of chanfles. additions. or revisions to any application for which a fee is imposed under 3.70.070.
090. 100. 105. 110. or 115: the applicant shall pay for all such additional review an additional fee
of $55 per hour of staff review time. For purposes of this section. "additional review" means a
third or subsequent review of anv application or any part of any application referenced in
3.70.070.090. 100. 105. 110. or 115.
3.70.200 - Full Payment of Fees. No application shall be granted or approved. and no
pennit shall be issued. until all fees required bv this code have been paid in full.
Section 3 - Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction ofthe
scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 4 - Severability. If any provisions of this Ordinance, or its application to any
person or circumstances, are held invalid, the remainder of the Ordinance, or application of the
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proyisions of the Ordinance to other persons or circumstances, is 110t affected.
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Section 5 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect January 1, 2008.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the _ day of
,2007.
Karen A. Rogers, Mayor
ATTEST:
APPROVED AS TO FORM:
B_e~ky I~JJpt9f!, QitY,qerk
.William K Bloor, City Attorney
~ ., ~ ^' "".. -.
PUBLISHED:
G:lLegal_Backup\ORDIN ANCES&RESOLUTIONS\ORDIN ANCES,2007\2007-50-Fe~s-A;endment tn Fees Ordinance 11-27-07 ,wpd
November 29, 2007
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FORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
DECEMBER 4,2007
To:
CITY COUNCIL
FROlVI:
YVONNE ZIOl\IKOWSKI, FINANCE DIRECTOR
SUBJECT:
2008 B1TDGET ORDINANCE
Summary: TIle City of Port Angeles is required to amend the current budget to ref1ect expense
appropriations, especially in cases where prior Council authorizations are being amended. It is also
required to adopt its new budget prior to the Ne\v Year. This document attempts to relate the desired
work program of the City as directed by the Council Goals, and allocates available resources
accordingly tovvard their accomplishment. In addition, the establishment of an Energy Conservation
Fund and Telephone Tax amendment ordinances are presented for adoption.
Recommendation: Staff recommends the Council:
1. Conduct the public hearing on the City's 2008 Budget;
2. Conduct a second reading of and adopt the Budget ordinance;
3. Conduct a second reading of and adopt the Telephone Tax rate ordinance;
4. Conduct a second reading of and adopt the Energy Conservation Fund ordinance.
Background / Analysis: The attached documents are the proposed final adjustments to establish five
budgetary items. The first ordinance includes three of the budgetary items, they are the amendment of
the 2007 Budget, the adoption of the 2008 Budget, and the adoption of a 2.25% pay increase for
Administrative, Management, and other non-represented employees. The fourth item is the ordinance
revising the telephone tax rate, and the fifth is the ordinance establishing the Energy Conservation Fund.
TIle recommended 2007 amended budget is S106,541,959, almost $4.5 million less than originally
adopted. Most ofthese changes are related to the deferral of capital projects in utilities and the 8th Street
Bridges construction.
TIle 2008 budget totals $109,270,569 and includes S27,777,223 in capital improvement projects. In
addition, $310,913 is designated to reserves.
TIle preliminary budget ,vas presented to the City Council on November 7, and November 20,2007.
All known budget adjustment items have been reviewed with the Finance C01l11l1ittee during five
separate \vorkshops. In addition, two special Council meetings on the budget were held in October.
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December 4,2007
City Council
Page Two
Public Hearings were held 011 budget and revenue sources 011 November 7, November 20, and
December 4,2007. The attached budget allocations appear to cover the items agreed to by the Finance
Committee and from prior information submitted either fomlally or informally through the budget
process. This budget ordinance reflects changes made to the preliminary budget as a result of the budget
workshops.
As always, staff will be present to answer questions or provide additional details.
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ORDINANCE NO.
AN ORDINANCE of thc City of Port Angeles, Washington, amending
the 2007 budget, adopting the 2008 budget for the fiscal year ending
December 3 t', 2008, and providing for a cost of living increase for
certain city employees.
WHEREAS, the City Manager of the City of Port Angeles completed and placed on file
with the City Clerk an estimate ofthe amount of the moneys required to meet the public expenses,
bond retirement and interest, reserve funds, and expenses of government of the City for the fiscal
year ending December 31,2007, as amended, and a proposed budgetfor the fiscal year ending
December}l, 2008, as attached hereto as pmt of Exhibit "A".
WHEREAS, a 11ot1ce was published that the City Council would meet and hold public
hearings at the hour of 7:00 p.m., in the Council Chambers of Port Angeles City HaU, on
Wednesday, November 7, 2007, Tuesday, November 20,2007, and Tuesday December 4,2007,
for the purpose of amending the 2007 budget, making and adopting a budget for fiseal year 2008
and giving taxpayers within the limits of the City of Port Angeles an opportunity to be heard upon
said budget; and
WHEREAS, the City Council did meet at said times and place and did then consider the
matter of said amended and proposed budgets.
NOW, THEREFORE, the City Council of the City of Port Angeles, Washington, do
ordain as follows:
Section 1. The 2007 budget appropriations for eaeh separate fund and for the aggregate
total for all such funds comhined set forth in Ordinance 3266 are herebY amended as shown i.n
the Exhihit A that is attached hereto.
Section 2. TIle budget for the City of Port Angeles, Washington, for the year 2008 is
hereby adopted at the fund level in its f01111 and content as set forth in the docuriwnt en titled "City
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of Port Angeles, Washington 2008 Budget", a copy ofwmch is on me in the Office ofthe City
Clerk, and which is incorporated herein by this reference.
Section 3. Estimated resources for each separate fund of the City of Port Angeles, and
aggregate expenditures for all such funds for the year 2008 are set forth in summary form in
Exhibit A that is attached hereto, and are hereby appropriated fOl' expenditure at the fund level
during the year 2008.
Section 4. Reserves are hereby designated in the following funds for the following
purposes:
. In the {Jeneral Fund,~$1;500,OOO, (onemilliollfivehundred thousand dollars) of reserves
isdesigiiated for capital projects; and
. ill the EcoMl1.iic I>evelopment Fund; $2,000,000, (two million; dollars) of reserves is
. designated'forthewGateway Transportation Project.
Section 5. The City Clerk is hereby directed to keop on file the budget referred to in .
SectioW2'a06ve atidtotransmit a complete copYiofthe ftnatbudget tathe Division of Municipal
Corporations in the Office of the State Auditor and to the Association. of Washington Cities:
Sectiori6','lliraccordance with the budget referred to in Section 2 'above, effective January
l, 2008, through December 31, 2008, salaties and wages for Administrative/Management and
other non-represented employees shall be increased by 2.25%.
The above salaries and wages shall be paid in bi~weekly installments per accounting
procedures established by the City of Port Angeles, and shall be paid within 5 (five) working days
after the end of the payroll period, or as soon thereafter, per procedures established by the City
of Port Angeles.
Section 7. The City Clerk and the codifiers of this ordinance are authorized to correct
scrivener' s/clerical errors, references, ordinance numbering, section/subsectiollnumbers and any
references thereto.
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Section 8. This Ordinance exercises authority granted exclusively to the City Council and
is not subject to referendum. It shall be in force and take effect 5 (five) days after publication
according to law.
PASSED by the City Council of the City of Port Angeles, Washington, at a regulal'
meeting of said Council on the 4th day of December, 2007.
MA YOR
ATTEST:
APPROVED AS TO FORM:
Becky J. Upton, City Clerk
William E. Bloor, City Attorney
PUBLISHED:
By Summary
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O:IL'Ha'_Bacl<III,IORDlNANCllS&lUJSOWT10NSlORlllNANCES.20U7\200'1-40'200HCo'IoJLivtn)l- wp4
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CITY OF PORT ANGELES, WASHINGTON
2007 AMENDED AND 2008 BUDGET
EXHIBIT A (FINAL BUDGET) .
2007 2007 2007 2007 200B 200B 200B
Beginning Amended Amended Ending Budgeted Budgeted Ending
Fund Balance Revenue Expenditures Balance Revenues Expenditu res Balance
General Fund Yo 3,730,210 16,757,925 16,530,925 3,957,210 17,053,912 17,053,912 3,957,210
Special Revenue Funds
Lodging Excise Tax 332,721 472,010 565,018 239,713 468,700 6081413 100,000
Street 596,010 1,ZOO,Q46 1,726,?98 569..158 1,538,560 1,538,560 569,758
Economic Development ... 269;540 8,296,312, 21.1,075 8,354,777 505,000 788,203 8,071,574
Real Estate Excise Tax #1 428,547 312,000 238,274 502,273 312,000 67,306 746,967
Real Estate Excise Ta, 112 368,082 310,000 351',687 326,395 310,000 90,883 545,512
PenCom 778,267 1,928,378 1,971,049 735,596 1,887,027 1,940,238 682,385
Criminal Justice 230,124 258,000 225,000 263,124 258,000 235,000 286.124
Electric Utility Rural Econ. Dev. Rev. Fund 166,159 56,500 50,000 172,659 56,500 50,000 179,159
Treatment Plant Operations & Maintenance 5,190,625 200,000 5,390,625 200,000 5,590.625
Port Angeles Housing Rehab. 339,371 75,219 219 414.371 75,219 219 489,371
Recreational Activities 78,530 382,190 376,480 84,240 383,800 383,351 84.689
Drug Task Force 25,060 5,680 5,000 25,740 5,600 5,000 26,340
Contingency Fund 250,000 250,000 250,000
Community Developmenl Grants 33,054 1,200 34,254 1,200 35.454
K-9 Program 12,324 900 13,224 400 13,624
Repair, Demolition and Code Compliance 303 30,000 30,303
Firearms Range . 2:958 ~y 13\725 3,600 3,083 8,525 4,000 7,608
Senior Center Maintenance 53,080 1,700 2,500 52,280 1,700 12,500 41,480
Walerfronl Trail 28,271 2,300 1,000 29,571 2,300 1,000 30,871
Total Special Revenue Funds 9.183,026 14,036,160 5,757,503 17.461,683 6.014,531 5,724.673 17,751,541
Debt Service Funds
2001 Refunding G.O. Bond. Sr. Center/Fire HaD 111,479 391,963 386,442 117,000 395,937 390,416 122,521
2005 Refunding G.O. Bond - Library 6,505 279,700 278,504 7,701 278,700 277,504 8.897
2005 L TGO Bond - WUGA 118 248,715 248,015 818 250,265 249,565 1,518
2006 L TGO Bond - Property Acquisition 783,546 90,000 86,890 786,656 90,000 86,890 789.766
LID Control 138.935 138,935 138.935
Total Debt Service Funds 1,040,583 1,010,378 999,851 1,051,110 ' :1,014,902 1,004,375 1,061,637
Penmanent Funds .
Esther Webster Trust 769,555 205,988 206,959 768,584 215,523 213,728 770,379
Total Permanent Funds 769,555 205;988' 206~959 . , '768:584 215(523' .' :"'213,728' .., 770,379
Enterprise Funds
Electric 3,501,603 31,089,335 30,200,978 3,173,536 31,352.276 30,824,644 3,701,168
Electric Conservation 1,216,424 415,000 415,000 1,216.424
Waler 2,513,645 6,200,034 6,053,213 2,660,466 5,447,968 6,715,465 1,392,969
Wastewater 4,701,835 11,373,840 11,559,209 4,516,466 16,080,426 12,900.497 7,696,395
Solid Waste Coliection 3,197,989 3,439,340 3,697,940 2,939,389 3,279,100 3,218,057 3,000.432
Solid Waste Transfer Slation/LandfiD 10,550,894 7,052,366 10,564,262 7,038,998 6,063,150 6,160,644 6,941,504
Storrnwater 13,691 396,000 137,943 271,748 716,500 620,804 367.444
Medic I 7,298 1,301,015 1,295,534 12,779 1,337,368 1.331,721 18.426
Total Enterprise Funds 24,486,955 60,851,930 63,509,079 21,829,806 64,691,788 62,186,832 24,334.762
Internal Service Funds
Equipment Services 4,496,704 2,551,954 1,983,829 5,064,829 2,005,012 1,282,267 5,787,574
Information Technology 879,043 1,089,051 1,054,051 914,043 917,816 1299,849 532,010
Self-Insurance 1,138,908 4,014,205 3,870,510 1,282,603 4,356,381 4,356,381 1.282,603
Total Internal Service Funds 6,514,655 7,655,210 6,908,390 7,261,475 7,279,209 6,938,497 7,602,187
Fiduciary
Firemen's Pension 980,818 68,457 94,814 954,461 67,135 104,074 917 ,522
Total Fiduciary Funds 980,818 68,457 94,814 954,461 67,135 104,074 917 .522
Governmental Capital Improvement Funds
Capitallmprovemenl 3,217,931 1,619,887 2,706,616 2,131,202 3225,000 4,719,617 636,585
Property Management 198,051 11,382 39,926 169,507 6,000 17,650 157,857
Lincoln Park Improvement 41,539 53,500 30,000 65,039 3,500 68,539
Senior Center Construction 331,510 70,000 401,510
81h Slreet 8ridges Reconstruction 438,211 10,215,000 9,356,000 1,297,211 10,010,000 11,307,211
Western Urban Growth Area 386 386
Total Governmental Capital Improve. Funds 4,227,628 11.969,769 12,534,438 3,662,959 13,244,500 16,044,478 862,981
TOTAL ALL FUNDS 50,933,430 112,555,817 106,541,959 56,947,288 109,581,500 109,270,569 57,258,218
For 2008, $1.5 million of reserves is designated for capilal projacts. .
.. For 2008, $2.0 million of reselVes IS designaled for the Gateway Transportation Project.
G:i.GROUP\ACCT\8udget08\F1HANCIAl SUMl'vtt-RY SECllmJ\P.ll FUNDS 08XLSOrdi:lilflCe08 \va9G1671
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ORDINANCE NO.
AN ORDINANCE oftl1e City of Port Angeles, Washington, establishing
a conservation fund for the administration of funds used in the
conservation programs which may be authorized by the City Council,
and creating a new Chapter 3.25 of the Port Angeles Municipal Code.
.
WHEREAS, the City wishes to provide for the proper administration of funds for
conservation programs which may be authorized by the Council of the City of Port Angeles; and
WHEREAS, the most efficient method to do so is to establish a fund in the City treasury
for the fiscal administration and accounting of moi1ies received or appropriated for funding of
conservation programs.
NOW, THEREFORE, the City Council of Port Angeles, Washington, do ordain as follows:
Section1. Tine 3, of the Port Angeles Municipal Code, Revenue and Finance, shall be
amended by creating a new Chapter 3.25 to read as follows:
Conservation Fund.
3.25.010
3.25.020
3.25.030
Estab Ii shed
Disbursement
Administration of Funds
3.25.010
Established. There is hereby established in the City treasury a special
revolving fund for the fiscal administration and accounting of monies received or appropriated for
funding conservation programs which may be authorized by City Council.
3.25.020
Disbursements. Disbursements shall be made out of said fund upon the
request of the City Manager or Director of Public Works and Utilities for payment, reimbursement
or guarantee of costs or expenses for conservation programs as authorized by ordinance or
resolution of the City Council.
3.25.030
Administration of Funds. 111C Director of Finance is charged with the
adminish'atioD of said fund.
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Section 2. Severability. If any provisions of this ordinance or applications to any
person or circumstances is held to be invalid, the remainder of the ordinance or application of the
provisions of tbe ordinance to other persons orcrrcilmstances is not affected.
Section 3. The City Clerk and the codificrs of this ordlnance are authorized to correct
scrivcner's/clerical errors, references, ordinance m.unbering, section/subsection numbers and any
references, thereto.
Section 4. This Ordinance exercises' authority granted exclusively to the City Council and
is not subject to referendum. It shall be in force and take effect 5 (five) days after publication
accordiJlg to law.
PASSED by the City Council oftheCity()f'Port Angeles, Washington, at a regular meeting
of said Council on the 20th dayof'November, 2007.!L
MAYOR
'..F!'f":~ .oj ::-f) :-~ls" '''~:'' n~ J .
ATTEST:
APPROVED AS TO FORM:
Becky J. Upton, City Clerk
Willlarri E. Bloor, City Attorney
PUBLIsrlliD:
By Summary
G:\L(lYlltBliekllp\OkUINANCI!S&RE.~OLUnONS\ORD]NANCBS.2007\2001.41.Consr..rvb:1onP''lmd,wIJd
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washink,'1on, revising taxes
le.vicd by amending Chapter 5.80 of the Port Angeles Municipal Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
as follows:
Section 1. Ordinances 2183, as amended, and Chapter 5.80 of the Port Angeles
Municipal Code are hereby amended by amending subparagraph A ofPAMC 5.80.030 to read
as follows:
.
5.80.030 Tax Levied - Telephone Business,
A. From and after January 1, 2-0022008, there is levied ll,pon, and there shall be
collected from, every person, firm or corporation engaged in em-rying on telecommunications
business for hire or for sale or as a service within or partly within tIle corporate limits of the City
a tax for the privilege of so doing business. Such tax shall be levied at a rate equal to 5:56.0 %
of the total gross operating revenues, as defined in this Section, which are derived within the
City,
Section 2 ~ Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivcner's/clerical errors, references, ordinance numbering, section/subsection
numbcrs and any references thereto.
Section 3 - Severability. If any provisions of this Ordinance, 01: its application to any
person or circumstances, are held invalid, the remainder of the Ordinance, or application of the
provisions ofthe Ordinance to oilier persons or circumstances, is 110t affected.
Section 4 - Effective Date. This ordinance, being an exercise of a power specifically
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delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect January 1,2008.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on tbeday of , 2007.
MAYOR
ATTEST:
APPROVED AS TO FORM:
Becky J. Upton, City Clerk
William E. Bloor, City Attorney
PUBLISHED:
2007
By Summary
G:IL,uaUlacl<oplOlUJlN,ulCES&RHSOUtfIONS\OIl.DlNANCBS.200TI1.007 -39,"oJ,pho"" Tla.ll 0807 ,wpd
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EORT ANGELES
2008 Budget Ordinance
I >~ri,CI. :',i I
Amended 2007 Budget
$106,541,959
1
2007 Amended Budget
. Original Budget $111,040,118
. Changes $4,498,159
. Amended Budget $106,541,959
Changes to 2007 Budget
. 8th Street Bridges
. Gateway
. Capital projects in utilities
. Transfer Station settlement
2
2008 Budget
$109,270,569
$81,493,346
Operating Budget
$27,777,223
Capital Projects
I PI uS$3iO~93it&re:servesl
+
Proposed Changes $5,844
3
Proposed 2008 Budget
$109,270,569
Staff Recommendations:
. Conduct public hearing on the
budget
. Close the public hearing
. Adopt Budget ordinance
. Adopt Telephone Tax ordinance
. Adopt Energy Conservation Fund
ordinance
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~ORTANGELES
WAS H I N G TON, U. S. A.
CITY COUNCIL MEMO
DATE:
December 4, 2007
To:
CITY COUNCIL
FROM:
Dan McKeen, Fire Chief
Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT:
Fire Department Mobile Breathing Air Vehicle - Reject Bids
Summary: Bids were received on November 8, 2007 for a mobile breathing air vehicle for the Fire
Department. Two vendors bid on this piece of equipment, Custom Works and Braun Northwest. Both
of the bids received were significantly above the amount budgeted for this piece of equipment.
Recommendation: Reject bids received under the original bid process and authorize the Fire
Department to re-advertise for a new Mobile Breathing Air Vehicle.
Background/Analysis: The Fire Department does not have the capability to refill high-pressure self-
contained breathing apparatus bottles at the scene of an emergency incident. A grant for calendar year
2007 in the amount of $53,000 was received for the purchase of the compressor and related equipment
in order to meet this need. At the September 4, 2007 City Council meeting, authorization was granted
for the Fire Department to advertise for bids on a new mobile breathing air supply vehicle, including
utility box, on which to mount the breathing air compressor and associated equipment
On October 8, 2007, the Fire Depmiment advertised for bids. Two bids were received on November 8,
2007. One from Custom Works for $109,500 - $21,750 over the proposed budget, and one from
Braun Northwest for $157,005 - more than $69,255 over the proposed budget.
Since the November 8th bid opening, staff has done further research and consulted with several
manufacturers. We have concluded that it is possible to meet the budgeted amount of$87,750, which
was authorized at the September 4,2007 City Council meeting, if we solicit bids once again after
applying some modest specification modifications.
It is recommended that the City Council authorize the Fire Depmiment to reject all bids received under
the original bid process and authorize the Fire Department to re-adveliise for a new Mobile Breathing
Air Vehicle.
Fire Department Mobile Breathing Air VehicIe
Summary of Bids
Company Name Bid Amount
Custom Works $109,500
Braun NOlihwest $157,005
Budf!et Amollllt $87,750
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GELES
WASHINGTON, U.S.A
CITY COUNCIL MEMO
DATE:
December 4, 2007
To:
CITY COUNCIL
FROM:
Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT:
Eastern UGA Sewer Interceptor, Project 5-30, Change Order No.2
Summary: On March 6, 2007, Primo Construction Inc., of Carls borg, Washington was awarded a
contract to complete the Eastern Urban Growth Area (EUGA) Sewer Interceptor. After Notice To
Proceed, changes in the design of the work were identified. Some of these needed design changes
were addressed in Change Order No.1. The bulk of the remaining changes are being addressed
here in Change Order No.2.
Recommendation: Approve Change Order No.2 to the contract with Primo Construction
Inc., for the EUGA Sewer Interceptor, Project 05-30 in the amount of $480,536.74, including
sales tax, for a total contract amount of $5,129.856.59, including tax.
Background/Analysis: The City and Clallam County entered into an interlocal agreement for
coordinating the construction, administration, and operation of the sewer system for the Port
Angeles Eastern Urban Growth Area (EUGA). The City will own and operate the system. The
County is funding the project using various fund sources, the majority of which is from its
Opportunity Fund.
The project was advertised December 18, 2006 for the construction of over 17,000 feet of sanitary
sewer main, two sewer pump stations, and over 6,300 feet of sewer force main piping. Six bids
were received and opened on January 24,2007. On March 6,2007, Primo Construction Inc., of
Carlsborg was awarded a contract in the amount of$4,610,315.86. An additiona12,000 feet of8-
inch sewer pipe to serve Myrtle Street was awarded as part of the contract, which had an original
completion date of November 1,2007.
Following award of the contract, the Contractor pointed out to the City a number of constructability
issues as they relate to the plans and specifications in the Project Manual and the Washington State
Department of TranspOliation franchise to operate within the Highway 101 right-of-way. In order
to keep the work on schedule and meet permitting requirements and timelines, one or more change
orders were needed to address these issues.
Change Order No.1 was issued in July 2007, in the amount of $39,003.99, including tax.
Construction issues addressed were credits for changes in materials and equipment, addition of new
construction items required for areas of unacceptable trench materials (wet or collapsing trench
soils), and several miscellaneous construction items.
Change Order NO.2 (copies will be provided at the Council meeting) addresses the majority cj_tje
December 4, 2007 City Council Meeting
Change Order #2 to EUGA Sewer Project, 05-30
Page 2 of2
remaining work items, including construction in the Highway 101 right-of-way, and estimated costs
to complete them, for an approximate increase of 10% to the total contract amount. While some of .
the costs involved in this change order are still being negotiated with the contractor, the total change
to the contract is anticipated to remain within the dollar amount of Change Order No.2. Any
additional cost increases will be brought back to City Council for approval.
The work entailed in Change Order No.2 has been reviewed with County staff, and it has been
confirmed that sufficient funding for this Change Order No.2 is available within the County's
existing budget for the East UGA Sewer Interceptor. It is therefore recommended that Council
authorize Change Order No.2 to the contract with Primo Construction, Inc. for the Eastern Urban
Growth Area Sewer Interceptor, Project 05-30 in the amount of $480,536.74, including sales tax,
for a total contract amount of$5,129,856.59, including tax.
.
.
J-4
East UGA Sewer Extension
Project 05-30
December 4, 2007
Breakdown of Change Order 2 Costs
Change Order No.2 includes the following work (amounts include 8.4% sales tax):
· Modifications needed to complete the work along Highway 101, including
asphalt, controlled density fill, storm drain modifications, and additional
sidewalk. This also includes conduit and HDPE pipe to protect the water line
under the sidewalk near Lees Creek, totaling $176,535.20.
· Adjustment to contract quantities including crushed rock, manholes, high density
polyethylene sewer main, and landscaping, totaling $25,107.21.
· Enlarge the hatches at both pump stations, and minor modifications, totaling
$7,649.75
· Force account for unanticipated work, for an estimated amount not to exceed
$200,000.00. This work is caused by un-anticipated soil conditions and utilities
(for example, trench cave-ins on 3rd Avenue, and Pioneer and Myrtle Streets) and
is documented and authorized by Field Order. To date, approximately
$102,000.00 in costs has been mutually agreed upon.
· Modifications in the sewer main near the wastewater treatment plant, to allow for
future connection of the CSO Phase 1 project. One additional valve and a pressure
junction box, at a cost of$54,446.58. These costs will be covered by the CSO
Phase 1 proj ect.
The total cost is $480,537.74, including sales tax.
.
.
.
CALL TO ORDER -
REGULAR MEETING:
ROLL CALL:
PLEDGE OF
ALLEGIANCE:
PUBLIC
CEREMONIES /
PRESENTATIONS:
Recognition of Wayne
Barrett, President, Black
Ball Transport
Recognition of DECA
Recognition ofK-9
Officer Arco
CITY COUNCIL MEETING
Port Angeles, Washington
November 20, 2007
Mayor Rogers called the regular meeting of the Port Angeles City Council to order at
6:03 p.m. I
Members Present:
Mayor Rogers, Deputy Mayor Williams, Councilmembers
Braun, Headrick, Munro, Petersen, and Wharton.
Members Absent:
None.
Staff Present:
Manager Madsen, Attomey Bloor, Clerk Upton, G. Cutler,
T. Gallagher, D. McKeen, Y. Ziomkowski, S. Roberds, N.
West, T. Pierce, D. Morse, K. Miller, R. Bonine, R. Scairpon,
L. Zenonian, S. Romberg, D Bellamente, S. Sperr, A.
Brusseau, J. Viada, B. McFall, G. Roggenbuck, and D.
Arand.
Public Present:
B. Hawes, M. Lang, L. Brabant, A. Anderson, D. DiGuilio,
P. McCarty, G. Pazan, R. Anderson, D. Schuchardt, R.
Schuchardt, P. Lamoureux, J. & 1. Holcomb, L. Almaden, K.
Hallem, B. Forsbert, R. Melvin, C. Dichiera, M. Trujillo, K.
Russell, H. Prossor, B. Giesche, and D. Drain. All others
present in the audience failed to sign the roster.
The Pledge of Allegiance to the Flag was led by Councilmembers Petersen and Headrick,
followed by a moment of silence recognizing the Thanksgiving Holiday and the matters
for which we should give thanks.
1.
Proclamation in Recognition of Wayne Barrett, President, Black Ball
Transport:
Mayor Rogers, joined by Councilmember Petersen, presented a proclamation to Wayne
Barrett, retiring President of Black Ball Transport, recognizing his many contributions
to the communities of Port Angeles and Victoria.
2.
Proclamation in Recognition of DECA:
Mayor Rogers read and presented a proclamation declaring the week of November 26 -
30,2007, as National DECA Week, to DECA members Katie Arredondo, Alex Anderson,
and David Schuchardt.
3.
Proclamation in Recognition of the Sen;ice oIK-9 Officer Arco:
Mayor Rogers, joined by Chief Gallagher, read a proclamation recognizing the service
and dedication of recently deceased K-9 Officer Arco, who served the City of Port
Angeles from November 25, 1996, to October 19, 2007. The proclamation was presented
to Arco's handler and pminer, Corporal Kevin Miller. Mayor Rogers presented cards
from students at Franklin and Jefferson Elementary Schools, and Police Officer Rik
Scairpon presented a montage of photos in honor of Area.
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CITY COUNCIL MEETING
November 20, 2007
Council Terms of Office
WORK SESSION:
Off-Leash Dog Park
LATE ITEMS TO BE
PLACED ON THIS OR
FUTURE AGENDAS
& PUBLIC
COMMENT:
CITY COUNCIL
COMMITTEE
REPORTS:
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
Lincoln Street Storm
Sewer Connection
Charges
Ordinance No. 3306
4.
City Coullcil Terms of Office:
At the Mayor's request, Attorney Bloor presented information regarding City Council .
terms of office and the administration of the Oath of Office to the electees who will fill
the appointed positions. The two new Councilmembers will take office before the end
of year, and in aJl likelihood, it wiJl be accomplished prior to the next Council meeting.
The third electee wiIJ take office after January 1". Mayor Rogers presented plaques to
Councilmembers Petersen and Headrick for their service to the City of Port Angeles, and
Councilmember Wharton presented gifts to both.
Mayor Rogers departed the meeting at 6:40 p.m. to attend a Hospital Commissioners
Board meeting. Deputy Mayor Williams assumed chairmanship of the meeting.
1.
Off-Leash Dog Park:
Jennifer Holcomb, 1334 Samara Drive; Kelly Hallern, 63 Gehrke Road; and Linda
Almaden, 916 W. 6'h Street, sought City Council approval for the construction of a dog
park at Lincoln Park where trees were recently removed. They advised the Council they
have created a non-profit organization for this purpose, and the Parks Commission
recently gave preliminary approval. Donations will be collected through the non-profit
organization, and the funds wiIJ be used for fencing, seeding, mowing, a site plan, and the
like. Acknowledging there is much more to do, the three indicated they were seeking
preliminary approval from the Council before they proceed. Discussion ensued, and in
response to an inquiry from the Council, the three individuals acknowledged they are
responsible for obtaining funds and they are aware of the liability issues. They also
indicated they will use an organizational structure similar to that in Sequim by
implementing a self-governing board. Also in response to an inquiry from the Council,
Public Works & Utilities Director Cutler indicated a dog park would be an acceptable use
for the area in the short-term, at least for the next five years. Following further
discussion, Councilmember Petersen moved to give the group the authority to
develop a detailed proposal for the dog park project. The motion was seconded by
Councilmember Munro and carried unanimously.
.
There were no late items added to the agenda.
Paul Lamoureux, 602 Whidby, asked for flexibility regarding the deadline for citizens to
change their pick-up schedule on recycling.
Councilmember Petersen noted Manager Madsen's presentation at the Port Angeles
Business Association meeting this morning; he addressed the matter of the Rayonier site.
Deputy Mayor Williams reported that he represented the City at Victoria's Remembrance
Day.
1. Lincoln Street Storm Sewer Connectioll Charges:
Deputy Mayor Williams wondered ifhe should recuse himselffrom the discussion, as he
has an active real estate transaction in the vicinity and may benefit financially. Attorney
Bloor responded this is not a quasi-judicial matter, so it is not subject to the conflict of
interest and appearance offairness issues. He felt it would be Deputy Mayor Williams'
prerogative to recuse himself, but there would be nothing to prohibit his participation.
City Engineer Sperr showed a slide orienting the Council to the assessment area in the
Ordinance under consideration for the Lincoln Street Storm Sewer Connection Charges.
The sewer connection charge originally came to the Council in August, and based on
questions raised at that time, Mr. Sperr reviewed for the Council how the Ordinance will
be applied, how similar Ordinances are implemented in other communities, and how the .
2nd to 4'h Street stormwater improvements on Lincoln Street that were completed in 1996
K-2
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.
.
.
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
(Cont'd)
Lincoln Street Storm
Sewer Connection
Charges
Ordinance No. 3306
(Cont'd)
RESOLUTION /
OTHER
CONSIDERATION:
Ad Hoc Committee to
Explore Consolidation
With Fire District #2 &
Shared Space &
Apparatus Agreement
With Fire District #2
Resolution #19-07
Break
CITY COUNCIL MEETING
November 20,2007
are being assessed. Mr. Sperr answered questions raised by the Council on overlapping
assessment areas in the vicinity of Safe way and how the information will be disseminated
to the public. With concern expressed that this is heart of the town and development may
be deterred because of the cost, Director Cutler noted a specific property whereby the fee
would be significantly less than the cost to handle stormwater. He also discussed cost
differences between Port Angeles, the City of Sequim, and the County.
Mayor Rogers returned to the Council meeting at 7:14 p.m.
Based on the ensuing discussion, Attorney Bloor offered additional language to Section
4 of the Ordinance as relates to the application of the fee if the footprint of the structure
is affected. Deputy Mayor Williams conducted a second reading of the Ordinance by
title, entitled
ORDINANCE NO. 3306
AN ORDINANCE of the City ofport Angeles, Washington, establishing
charges for connection to the Lincoln Street Storm Sewer.
Following brief discussion, Councilmember Munro moved to adopt the Ordinance
as read by title, inclusive of the additional language to be added by the City
Attorney. The motion was seconded by Councilmember Headrick and carried
unanimously.
1.
Formation of Ad Hoc Committee to Explore Consolidation with Fire District #2
and Shared Space & Apparatus Agreement with Fire District #2:
Fire Chief McKeen noted a correction to the agenda in that discussions are only being
held with Fire District #2. He summarized ongoing cooperative efforts between the City
and Fire District #2 that have enabled increased efficiencies and service levels. The two
entities are considering the sharing of reserve apparatus and sharing of administrative and
apparatus storage space. Chief McKeen indicated the City would benefit from the ability
to securely store reserve apparatus at District facilities, and the District would benefit by
the use of administrative space in a centrally located facility. There would be no
exchange of funds due to the mutual benefit, but the City would charge the District for
pro-rated maintenance, utilities, and cleaning of space. Chief McKeen then discussed a
possible consolidation of the two entities, and the recommendation to appoint an ad hoc
committee to further explore the possibility. He noted the Health & Safety Committee,
as well as Fire District #2, recommended approval of both issues. Members of the
Council commended both Chiefs for this cooperative endeavor, noting this is an
innovative model that would benefit the citizens.
Mayor Rogers read the Resolution by title, entitled
RESOLUTION NO. 19-07
A RESOLUTION approving an ad-hoc committee to conduct a Fire Department
Consolidation Feasibility Study for the City of Port Angeles and Clallam
County Fire District #2.
Councilmember Munro moved to authorize the Mayor to sign the agreement with
ClaUam County Fire District #2 for the sharing of reserve apparatus and the sharing
of space, and to pass the Resolution as read by title. Deputy Mayor Williams
seconded the motion, which carried unanimously
Mayor Rogers recessed the meeting for a break at 7:30 p.m. The meeting reconvened at
7:50 p.m.
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CITY COUNCIL MEETING
November 20, 2007
OTHER
CONSIDERATIONS:
(Cont'd)
Campbell Avenue
Planned Residential
Development
PUBLIC HEARINGS-
QUASI-JUDICIAL:
Riedel II / Phase III
2. Campbell Avenue Planned Residential Development:
Principal Planner West noted the receipt of a letter from Green Crow, stating the amended
design for the PRD was modified by the City and that Green Crow wished to withdraw
the application. Mr. West clarified the staff has not modified the PRD design, and he
recommended the applicant come forward to confirm withdrawal of the PRD application.
.
Tim Woolett, Green Crow Properties, 727 E. 8th Street, acknowledged that Green Crow
is withdrawing the PRD application as set forth in the letter, as the design is not what was
proposed at the time they entered into the Development Agreement with the City. They
will use the prior approved design.
1.
Riedel II/Phase Ill:
Mayor Rogers qualified the Council in terms of appearance of fairness, asking if any
members had a personal interest or conflict of interest as relates to the subdivision.
Deputy Mayor Williams related there has been significant development in the area, and
because he is a realtor, he has attended open houses. In addition, in discussions with Mr.
Woolett from Green Crow, he clarified he could not discuss the Green Crow
development, and he subsequently canceled an appointment Mr. Woolett scheduled with
him. He felt he could be impartial on the matter, and no one stated an objection to his
participation. Mayor Rogers said her husband is a realtor with no interest in the area.
Principal Planner West reviewed the application for final approval of the Riedel II /
Phase Ill, involving 18 residential lots in the RS-9 single family zone. Phase I was
approved in 2005 and Phase II in 2006. It is recommended that Phase III be denied, and
Mr. West itemized pertinent issues related to sidewalk construction, stormwater
development standards, water meter placement, development ofa neighborhood park and
walkways, and a wetland permit condition.
Mayor Rogers opened the public hearing at 8:00 p.m.
.
Tim Woolett, Green Crow Properties, 727 E. 8th Street, responded to the issues as set
forth by Mr. West, countering with in-depth explanations of each. He distributed copies
of pertinent correspondence from their Project Engineer to support their contentions.
Mr. West further clarified the issues at hand, and Director Cutler provided input from the
perspective of the Public Works & Utilities Department as relates to stormwater, the
placement of water meters, as well as water run-off in the area. Lengthy discussion and
debate followed.
There being no further public testimony, Mayor Rogers closed the public hearing at 8:20
p.m. The Council deliberated the request for final approval at length, and Mr. West
reminded the Council that the majority of the items identified were conditions of approval
as previously issued by the City Council; these are not new issues, and the applicant is
aware of these issues. Manager Madsen emphasized that staff is very willing to work
with the developer on any of the issues. The recommendation is not to deny with
prejudice, but action must be taken as required by State statutes. Following further
lengthy discussion, Councilmember Headrick moved to deny final approval of the
Riedel II Subdivision / Phase III, citing Findings 1 - 6 and Conclusion A, and to
allow Green Crow and staff to work together towards resolution and bring the
matter back to the Council at a future date. The motion was seconded by
Councilmember Wharton. Upon making the motion, Councilmember Munro stated his
preference that Green Crow would withdraw the request for final approval to further
pursue the issues at hand. Mr. Woolett returned to podium, stating Green Crow would
have no objection to withdrawing the application and waiting to resolve the issues. He
reiterated Green Crow's position on the issues.
.
K-4
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.
.
.
PUBLIC HEARINGS -
QUASI-JUDICIAL:
(Cont'd)
Riedel II / Phase III
(Cont'd)
Break
PUBLIC HEARINGS -
OTHER:
2008 Budget - Budget
Ordinance, Conservation
Fund Ordinance, and
Telephone Tax
Ordinance - Property Tax
Levy - Ordinance No.
3307 & Fees Ordinance -
Ordinance No. 3308
Continue Meeting
Beyond 10:00 p.m.
2008 Budget
(Cont')
CITY COUNCIL MEETING
November 20, 2007
Councilmember Braun moved to call for the question. The motion was seconded by
Councilmember Petersen and carried by a 2/3 majority vote, with Deputy Mayor
Williams voting in opposition. A vote was taken on the main motion, which carried
unanimously.
Mayor Rogers recessed the meeting for a break at 8:55 p.m. The meeting reconvened at
9:10 p.m.
1.
2008 Budget - Budget Ordinance, Conservation Fund Ordinance, Telephone
Tax Ordinance, Property Tax Levy, and Fees Ordinance:
Finance Director Ziomkowski used PowerPoint slides to present the 2008 budget,
reviewing in detail the projected expenditures. She provided a summary of the proposed
property tax levy, and recommended the continuation of the public hearing with Budget
adoption on December 4th. She advised the Council that the Governor has called for a
special session to ask for legislation limiting the property tax levy to 1% because of the
recent Supreme Court ruling. Discussion followed with regard to the funding dilemma
of Washington cities.
Deputy Mayor Williams moved to continue the meeting beyond 10:00 p.m. The
motion was seconded by Councilmember \\'harton and carried unanimously.
Mayor Rogers conducted a first reading of the Budget Ordinance by title, entitled
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending the
2007 budget, adopting the 2008 budget for the fiscal year ending
December 31,2008, and providing for a cost of living increase for
certain city employees.
Mayor Rogers conducted a first reading of the Conservation Fund Ordinance by title,
entitled
ORDINANCE NO.
AN ORDINANCE of the City ofPort Angeles, Washington, establishing a
conservation fund for the administration offunds used in the conservation
programs which may be authorized by the City Council, and creating a
new Chapter 3.25 of the Port Angeles Municipal Code.
Mayor Rogers conducted a first reading of the Telephone Tax Ordinance by title, entitled
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising taxes
levied by amending Chapter 5.80 of the Port Angeles Municipal Code.
Mayor Rogers conducted a second reading of the Property Tax Ordinance by title,
entitled
ORDINANCE NO. 3307
AN ORDINANCE of the City ofPort Angeles, Washington, authorizing for
collection in 2008 an increase in the regular property tax levy amount
K-5
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CITY COUNCIL MEETING
November 20, 2007
PUBLIC HEARINGS -
OTHER:
(Cont'd)
2008 Budget - Budget
Ordinance, Conservation
Fund Ordinance, and
Telephone Tax
Ordinance - Property Tax
Levy - Ordinance No.
3307 & Fees Ordinance-
Ordinance No. 3308
(Cont'd)
OTHER
CONSIDERATIONS:
(Cont'd)
Responsible Bidder
Ordinance
FINANCE:
Landfill Slope
Stabilization Project -
Change Order No.5
Forks Jail Contract
over the 2007 levy, in addition to any certain increases specified in
RCW 84.55.120; determining and fixing the amount to be raised by
ad valorem taxes for the fiscal year 2008; and directing the City Clerk
to certify said amount to the Board of Clallam County Commissioners.
.
Mayor Rogers conducted a second reading of the Fees Ordinance by title, entitled
ORDINANCE NO. 3308
AN ORDINANCE of the City ofport Angeles, Washington, amending Chapter
3.70 of the Port Angeles Municipal Code relating to fees.
Mayor Rogers continued the public hearing on the 2008 Budget at 10:04 p.m. There
being no public testimony, the public hearing was closed at 10:05 p.m.
Councilmember Wharton moved to adopt the Property Tax Ordinance as read by
title. The motion was seconded by Councilmember Braun and carried by a majority
vote, with Councilmember Headrick voting in opposition.
Councilmember Wharton moved to adopt the Fees Ordinance as read by title.
Councilmember Munro seconded the motion, which carried unanimously.
Deputy Mayor Williams moved to waive the second readings of the 2008 Budget
Ordinance, the Energy Conservation Fund Ordinance, and the Telephone Tax
Ordinance. Councilmember Headrick seconded the motion. In the discussion that
followed, it was revealed that the City had advertised for another public hearing on the
Budget on December 4th; therefore, Deputy Mayor Williams withdrew the motion.
3. Responsible Bidder Ordinance:
Attorney Bloor advised the Council that this Ordinance was being brought forward
because of legislative changes related to criteria used to determine a responsible bidder
for public works contracts. It expands the criteria and gives the City the authority to
establish specific criteria for specific projects. Mayor Rogers conducted a first reading
of the Ordinance by title, entitled
.
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending Ordinance
No. 3264, as amended, and Chapter 3.05 of the Port Angeles Municipal
Code to amend the requirements for the lowest responsible bidder and to
comply with recent changes to RCW 39.04.
1.
Landfill Slope Stabilization Project 02-21, Change Order No.5:
Director Cutler reviewed the change order, indicating it was brought about by virtue of
the discovery of oil contaminated sand, costs associated with clean up, the addition of a
third monitoring well and the decommissioning of an old monitoring well.
Councilmember Petersen moved to approve Change Order No.5 to the contract
with Glacier Construction Services, Inc., for the Port Angeles Landfill Slope
Stabilization, Project 02-21, in the amount of$163,315.41, including sales tax, for a
total contract amount of $2,723,347.75. Councilmember Headrick seconded the
motion, which carried unanimously.
2.
Forks Jail Contract:
Attorney Bloor summarized the Jail Contract with the City of Forks to continue prisoner
confinement services for an additional three (3) years. Following brief discussion, .
K-6
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.
.
.
Forks Jail Contract
(Cont'd)
Light Operations
Building Modifications
Breathing Air
Compressor System
Stancil Logging
Recorder
CONSENT AGENDA:
INFORMATION:
CITY COUNCIL MEETING
November 20,2007
Councilmember Munro moved to approve and authorize the City Manager andlor
Mayor to sign the Prisoner Confinement Services Agreement with the City of Forks.
The motion was seconded by Councilmember Braun and carried unanimously.
3.
Light Operations Building Modifications:
Director Cutler summarized information relative to bids solicited for needed remodeling
of the leased facility for Light Operations at the Port of Port Angeles Airport Industrial
Park. Councilmember Petersen moved to award and authorize the Mayor to enter
into a contract with Hoch Construction to construct the interim Light Operations
building modifications for a total amount of $190,249.59, including sales tax.
Councilmember Munro seconded the motion. Discussion followed on the receipt of
earnest money and the release of purchase and sale contingencies on the Light Operations
building. A vote was taken on the motion, which carried unanimously.
4.
Breathing Air Compressor System:
Fire Chief McKeen reviewed bids received for the purchase of a Breathing Air
Compressor System to enhance firefighter respiratory protection. The purchase is to be
funded by a $53,000 federal grant. Councilmember Wharton moved to award the
contract for a breathing air compressor system to Sea Western Fire Fighting
Equipment and authorize the City Manager to sign a purchase order in the amount
of $41,722.85. The motion was seconded by Councilmember Braun and carried
unanimously.
5.
Stancil Logging Recorder:
Communications Manager Romberg presented information relative to the purchase and
installation of a replacement Stancil Logging Recorder, something that can be purchased
from WesTek through an Interlocal Agreement with Grays Harbor County E-9-1-1. The
State of Washington Enhanced 9-1-1 and OPSCAN will fund the purchase.
Councilmember Braun moved to approve an Interlocal Agreement with Grays
Harbor County E-9-1-1 to utilize their comprehensive Stancil Recorder contract
with WesTek and to authorize the City Manager to sign a contract with \VesTek for
the purchase and installation of the Stancil Recorder in the amount of $34,985.02,
including sales tax. Councilmember Headrick seconded the motion, which carried
unanimously.
Following brief discussion, Councilmember Munro moved to accept the Consent
Agenda, to include: 1.) City Council Minutes dated November 6; 2.) Expenditure
Approval List from 10/27/07 to 11/912007 for $3,008,520.62; and 3.) USDA Work Plan
1 Financial Plan Agreement. The motion was seconded by Councilmember Braun and
carried unanimously.
Manager Madsen announced the receipt of a notification from the Department of
Community, Trade and Economic Development that additional funding has been
approved for the Wildwood Terrace Apartments. In addition, he noted the receipt of a
letter from Peninsula College President Keegan announcing the appointment of Manager
Madsen to an advisory committee on the Applied Science and Management Program.
Director Cutler announced that the dates of December 14, 15, or 16, 2007, are being
considered for the ribbon-cutting ceremony for the Elwha Water Facilities Project.
Mayor Rogers announced the date of December 14th has been tentatively selected for City
Council orientation.
K-7
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CITY COUNCIL MEETING
November 20, 2007
EXECUTIVE
SESSION:
RETURN TO OPEN
SESSION AND
CONTINUE
MEETING:
Based on input from Attorney Bloor, Mayor Rogers announced the need for an Executive
Session for approximately one 1 hour and 15 minutes for two items under the authority
of RCW 42.30.110(1)(g), to review performance of public employee, and RCW
42.30.110(i) potential litigation with no action to follow. The Executive Session
convened at 10:50 p.m.
At 11 :40 p.m., the meeting was continued to Sunday, November 25, 2007, at 4:00 p.m.,
at which time Executive Session will be reconvened under the authority of RCW
42.30.110(1 )(g), with possible action to follow.
Karen A. Rogers, Mayor
Becky J. Upton, City Clerk
K-8
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.
.
.
.
.
.
CONTINUE MEETING
FROM NOVEMBER
20, 2007:
ROLL CALL:
EXECUTIVE
SESSION:
RETURN TO OPEN
SESSION:
ADJOURNMENT:
CITY COUNCIL MEETING
Port Angeles, Washington
November 25, 2007
Continued from November 20,2007
Mayor Rogers resumed the meeting of the Port Angeles City Council at 4:00 p.m.
Members Present:
Mayor Rogers, Deputy Mayor Williams, Councilmembers
Braun, Headrick, Munro, Petersen, and Wharton.
Members Absent:
None.
Staff Present:
Manager Madsen and Attorney Bloor (as needed).
Public Present:
Paige Dickerson.
The City Council returned to Executive Session for approximately one hour under the
authority of RCW 42.30.110(1)(g), to review performance of public employee. At 5:05
p.m., the Executive Session was extended to 5:45 p.m. by announcement of the Mayor.
The Council convened into regular open session at 5:45 p.m.
Councilmember Headrick moved to approve a salary merit increase effective
January 1, 2008, of2 percent for the City Manager, Mark Madsen, in addition to the
COLA authorized for Management and non-represented employees. The motion
was seconded by Councilmember Petersen and carried unanimously.
The meeting was adjourned at 5:50 p.m.
Karen A. Rogers, Mayor
Becky J. Upton, City Clerk
K-9
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K-10
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.
.
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
. From: 11/10/2007 To: 11/23/2007
Vendor Description Account Number Invoice Amount
COMMERCIAL CARD SOLUTIONS Credit Card Pmt 001-0000-213.10-95 -8,775.37
Credit Card Pmt 001-0000-213.10-95 13,114.57
Digital Cameras-Bogues 001-0000-237.00-00 -20.60
Dictaphone Equip-DeFrang 001-0000-237.00-00 -126.00
Dictaphone Equip-DeFrang 001-0000-237.00-00 -64.82
Books 001-0000-237.00-00 -2.33
Fammy Packs-Kochanek 001-0000-237.00-00 -3.36
Art Supplies-Kochanek 001-0000-237.00-00 -18.24
Birthday Cards-Madsen 001-0000-237.00-00 -14.05
Desktop Adaptor-Romberg 001-0000-237.00-00 -15.54
Cable & Adaptor-LZ 001-0000-237.00-00 -1.95
DEPARTMENT OF LICENSING STATE SHARE CPLS OCT 07 001-0000-229.60-00 345.00
STATE SHARE CPLS 11-07 001-0000-229.60-00 488.00
STATE SHARE CPLS OCT 07 001-0000-229.60-00 -345.00
STATE SHARE CPLS 11-07 001-0000-229.60-00 -488.00
FORESTRY SUPPLIERS INC ARCHAEOLOGICAL SUPPLIES 001-0000-237.00-00 -9.48
Ted Ripley DEP RFD 001-0000-239.93-00 50.00
WA STATE PATROL-WASIS FP TO FBI FEE KELL Y P 001-0000-229.50-00 19.25
Division Total: $4,132.08
. Department Total: $4,132.08
COMMERCIAL CARD SOLUTIONS AWC Mtg-Rogers 001-1160-511.43-10 240.00
Chamber Lunches-Williams 001-1160-511.43-10 49.88
DOWNRIGGER'S RESTAURANT MEALS-SPECIAL CC MTG 001-1160-511.31-01 170.89
Legislative Mayor & Council Division Total: $460.77
Legislative Department Total: $460.77
COMMERCIAL CARD SOLUTIONS Birthday Cards-Madsen 001-1210-513.31-01 181.35
Trvl/Trng-Madsen 001-1210-513.43-10 262.72
PACIFIC OFFICE EQUIPMENT INC FAX MACHINE CARTRIDGE 001-1210-513.31-01 62.58
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-1210-513.42-10 63.96
City Manager Department City Manager Office Division Total: $570.61
PORT ANGELES CITY TREASURER Caught in the Act-TK 001-1211-513.10-19 25.00
City Manager Department Customer Commitment Division Total: $25.00
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-1220-516.42-10 12.35
City Manager Department Human Resources Division Total: $12.35
COMMERCIAL CARD SOLUTIONS Trvl Trng/Upton 001-1230-514.43-10 251.00
PENINSULA DAILY NEWS COMMUNICATIONS/MEDIA SERV 001-1230-514.44-10 80.67
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-1230-514.42-10 4.49
City Manager Department City Clerk Division Total: $336.16
City Manager Department Department Total: $944.12
COMMERCIAL CARD SOLUTIONS Finance Comm Dinner Mtg 001-2010-514.31-01 55.40
. Books 001-2010-514.31-01 30.07
RICK'S PLACE SUPPLIES 001-2010-514.31-01 98.20
K-11
Page 1
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
From: 11/10/2007 To: 11/23/2007
Vendor Description Account Number Invoice Amount .
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-2010-514.42-10 8.21
WEST HUG ANNUAL EDUCATION CONF KHERIATY HTE CONFERENCE 001-2010-514.43-10 50.00
Finance Department Finance Administration Division Total: $241.88
COMMERCIAL CARD SOLUTIONS Trng Lunch-Hagar 001-2023-514.31-01 116.54
MICROFLEX INC TAX AUDIT PROGRAM - OCT 001-2023-514.41-50 628.24
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 97.56
PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPF 001-2023-514.31-01 112.73
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-2023-514.42-10 9.98
Finance Department Accounting Division Total: $965.05
GREAT AMERICA LEASING CORP OCT LEASE PAYMENT 001-2025-514.45-31 152.98
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 11.32
OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 331.05
PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 37.67
COMPUTER ACCESSORIES&SUPF001-2025-514.31-01 107.30
SWAIN'S GENERAL STORE INC CLOTHING ALLOWANCE 001-2025-514.31-11 184.00
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-2025-514.42-10 5.22
WEST HUG ANNUAL EDUCATION CONF HOSTETLER & EMERY HTE CON 001-2025-514.43-10 100.00
ROOKS HTE CONFERENCE .001-2025-514.43-10 50.00
Finance Department Customer Service Division Total: $979.54
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2080-514.31-01 97.56 .
Finance Department Reprographics Division Total: $97.56
Finance Department Department Total: $2,284.03
COMMERCIAL CARD SOLUTIONS Dictaphone Equip-DeFrang 001-3010-515.31-01 836.54
GREAT AMERICA LEASING CORP OCT LEASE PAYMENT 001-3010-515.45-31 139.06
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-3010-515.31-01 48.78
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-3010-515.42-10 10.31
Attorney Attorney Office Division Total: $1,034.69
COMMERCIAL CARD SOLUTIONS Dictaphone Equip-DeFrang 001-3021-515.31-01 1,626.00
GREAT AMERICA LEASING CORP OCT LEASE PAYMENT 001-3021-515.45-31 139.06
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-3021-515.31-01 48.78
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-3021-515.42-10 10.36
Attorney Prosecution Division Total: $1,824.20
Attorney Department Total: $2,858.89
PENINSULA DAILY NEWS COMMUNICATIONS/MEDIA SERV 001-4010-558.44-10 320.04
PORT ANGELES CITY TREASURER Office Supplies-Roberds 001-4010-558.31-01 41.79
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-4010-558.42-10 19.29
Community Development Planning Division Total: $381.12
GREAT AMERICA LEASING CORP OCT LEASE PAYMENT 001-4020-524.45-31 152.99
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-4020-524.31-01 97.56
Community Development Building Division Total: $250.55
Community Development Department Total: $631.67
COMMERCIAL CARD SOLUTIONS Training Class-Schilke 001-5010-521.43-10 525.00 .
K-12
Page 2
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
. From: 11/10/2007 To: 11/23/2007
Vendor Description Account Number Invoice Amount
Fox Valley Technical College REG FEE COMM SAFETY ES 001-5010-521.43-10 95.00
OL YMPIC PRINTERS INC OFFICE SUPPLIES, GENERAL 001-5010-521.31-01 58.54
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-5010-521.42-10 42.29
Police Department Police Administration Division Total: $720.83
BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5021-521.31-11 127.36
COMMERCIAL CARD SOLUTIONS Person Searches-LZ 001-5021-521.42-10 30.00
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-5021-521.42-10 78.30
Police Department Investigation Division Total: $235.66
BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5022 -521 .20-80 -670.88
CLOTHING & APPAREL 001-5022-521.20-80 136.07
CLOTHING & APPAREL 001-5022-521.20-80 -36.94
PATCHES 200@2.30 EA 001-5022-521.20-80 671.91
CLOTHING & APPAREL 001-5022-521.31-11 14,10
COMMERCIAL CARD SOLUTIONS Police Supplies-Zenonian 001-5022-521.31-01 104.58
Cable & Adaptor-LZ 001-5022-521.31-01 25.18
Grant Writing Wkshp-LZ 001-5022 -521 .43-1 0 425.00
PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL 001-5022-521.31-01 89.96
Police Department Patrol Division Total: $758.98
BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5026-521.31-11 30.38
. CLOTHING & APPAREL 001-5026-521.31-11 124.58
Police Department Reserves & Volunteers Division Total: $154.96
CAMERA SHOP, THE LAMINATE SUPPLIES CPLS, I 001-5029-521.49-90 260.03
COMMERCIAL CARD SOLUTIONS Registration-Zenonian 001-5029-521.43-10 100.00
GREAT AMERICA LEASING CORP ARM277 LEASE SEPT 07 001-5029-521 .45-31 141.33
COLOR COPIER LSE 001-5029-521 .45-31 255.05
OL YMPIC PRINTERS INC OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 228,72
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 18.68
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-5029-521.42-10 7.67
Police Department Records Division Total: $1,011.48
Police Department Department Total: $2,881.91
CAPTAIN 1'S CLOTHING 001-6010-522.20-80 31.80
GREAT AMERICA LEASING CORP OCT LEASE PAYMENT 001-6010-522.45-31 213.03
OL YMPIC PRINTERS INC TIME CARDS 001-6010-522.31-01 382.16
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-6010-522.42-10 16.39
Fire Department Fire Administration Division Total: $643.38
BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-6020-522.31-11 62.18
COMMERCIAL CARD SOLUTIONS Digital Cameras-Bogues 001-6020-522.31-01 265.87
PACIFIC OFFICE EQUIPMENT INC COMPUTERS,DP & WORD PROC. 001-6020-522.31-01 134.41
PENINSULA DAILY NEWS COMMUNICATIONS/MEDIA SERV 001-6020-522.44-10 120.87
WASHINGTON (DIS), STATE OF Scan Chgs-October 001-6020-522.42-10 1.37
. Fire Department Fire Supression Division Total: $584.70
COMMERCIAL CARD SOLUTIONS Travel/Trng-Dubuc 001-6030-522.43-10 81.84
Fire Department Fire Prevention Division Total: $81.84
K-13
Page 3
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
From: 11/10/2007 To: 11/23/2007 .
Vendor Description Account Number Invoice Amount
Fire Department Department Total: $1,309.92
AT&T BUSINESS SERVICE 10-26 alc 828537659 001-7010-532.42-10 26.26
COMMERCIAL CARD SOLUTIONS Calendar-Rinehart 001-7010-532.31-01 107.52
Event Fee-Rinehart 001-7010-532.43-10 195.00
T ravel/T rng-P u ntenney 001-7010-532.43-10 333.96
COMPLETE LINE, THE Desk Plate-Bonine 001-7010-532.31-01 13.32
LABELS, TAPES 001-7010-532.31-01 . 81.91
GREAT AMERICA LEASING CORP OCT LEASE PAYMENT 001-7010-532.45-31 65.02
OLYMPIC PRINTERS INC TIME CARDS 001-7010-532.31-01 159.24
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-7010-532.31-01 48.78
PACIFIC OFFICE EQUIPMENT INC TONER CARTRIDGE 001-7010-532.31-01 216.79
WASHINGTON (OIS), STATE OF Scan Chgs-October 001-7010-532.42-10 178.35
Public Works-Gen Fnd Pub Wks Administration Division Total: $1,426.15
Public Works-Gen Fnd Department Total: $1,426.15
AMERICAN GUIDE SERVICES INC REC PROGRAM GUIDE 001-8010-574.49-60 3,055.79
AT&T BUSINESS SERVICE 10-26 alc 994753890 001-8010-574.42-10 9.68
AT&T MOBILITY 10-23 alc 878841653 001-8010-574.42-10 114.55
COMMERCIAL CARD SOLUTIONS Bill Sterling Retirement 001-8010-574.31-01 45.62
Richard Bonine MOVING EXPENSE FOR RICHAR 001-8010-574.43-10 2,500.00
RICOH BUSINESS SYSTEMS-LEASES PRINTING EQUIP & SUPPLIES 001-8010-574.49-60 130.43 .
WASHINGTON (OIS), STATE OF Scan Chgs-October 001-8010-574.42-10 6.89
Scan Chgs-October 001-8010-574.42-10 15.51
Parks & Recreation Parks Administration Division Total: $5,878.47
EXPRESS PERSONNEL SERVICES Part Time Program Assist 001-8012-555.41-50 266.33
GREAT AMERICA LEASING CORP OCT LEASE PAYMENT 001-8012-555.45-31 171.55
PORT ANGELES CITY TREASURER Doorstops-Bellemente 001-8012-555.31-01 1.21
RADIO PACIFIC INC (KONP) RADIO ADVERTISING 001-8012-555.44-10 175.00
WASHINGTON (OIS), STATE OF Scan Chgs-October 001-8012-555.42-10 5.88
Parks & Recreation Senior Center Division Total: $619.97
COMMERCIAL CARD SOLUTIONS Fammy Packs-Kochanek 001-8020-576.31-05 43.36
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8020-576.31-01 48.78
PORT ANGELES CITY TREASURER Swin Lesson Refund-Droz 001-8020-347.30-13 9.75
RICOH BUSINESS SYSTEMS-LEASES PRINTING EQUIP & SUPPLIES 001-8020-576.49-60 120.40
WASHINGTON (OIS), STATE OF Scan Chgs-October 001-8020-576.42-10 0.24
Parks & Recreation Wi/liam Shore Pool Division Total: $222.53
COMMERCIAL CARD SOLUTIONS Office Supplies-Kochanek 001-8050-536.31-01 142.57
GRAINGER AIR CONDITIONING & HEATNG 001-8050-536.31-20 870.95
MATTHEWS INTERNATIONAL CEMETERY MARKERS 001-8050-536.34-01 168.57
QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 434.00
CEMETERY MARKERS 001-8050-536.34-01 434.00
VERIZON WIRELESS 10-28 alc 570437205-00001 001-8050-536.42-10 55.17 .
WASHINGTON (OIS), STATE OF Scan Chgs-October 001-8050-536.42-10 3.50
K-14
Page 4
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
. From: 11/10/2007 To: 11/23/2007
Vendor Description Account Number Invoice Amount
Parks & Recreation Ocean View Cemetery Division Total: $2,108.76
ASM SIGNS MARKERS, PLAQUES,SIGNS 001-8080-576.31-01 769.64
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-8080-576.31-01 36.17
PACIFIC OFFICE FURNITURE FURNITURE, OFFICE 001-8080-576.31-01 32.32
SHOTWELL CORP, JONATHAN CONCRETE & METAL CULVERTS 001-8080-576.31-20 16.26
SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 001-8080-576.31-01 24.54
VERIZON WIRELESS 10-28 ale 570437205-00001 001-8080-576.42-10 37.03
WASHINGTON (DIS), STATE OF Sean Chgs-Oetober 001-8080-576.42-10 0.63
XEROX CORPORATION RENTAULEASE EQUIPMENT 001-8080-576.45-31 -65.65
RENTAL/LEASE EQUIPMENT 001-8080-576.45-31 39.05
RENTAULEASE EQUIPMENT 001-8080-576.45-31 64.51
Parks & Recreation Park Facilities Division Total: $954.50
Parks & Recreation Department Total: $9,784.23
QWEST 11-2 ale 36041707869058 001-8112-555.42-10 28.28
Facilities Maintanance Senior Center Facilities Division Total: $28.28
VERIZON WIRELESS 11-6 ale 264707060-00003 001-8130-518.42-10 19.91
.
Facilities Maintanance Custodial/Janitorial Svcs Division Total: $19.91
ALL WEATHER HEATING & COOLING EQUIPMENT MAINTENANCE,REC 001-8131-518.48-10 419.51
AMSAN OLYMPIC SUPPLY Supplies 001-8131-518.31-01 148.49
. PENINSULA HEAT INC EQUIPMENT MAINTENANCE,REC 001-8131-518.48-10 437.24
QWEST 10-16 ale 206T3557247688 001-8131-518.42-10 57.46
10-20 ale 206T8139536238 001-8131-518.42-10 53.44
11-2 ale 36041753287848 001-8131-518.42-10 37.27
Facilities Maintanance Central Svcs Facilities Division Total: $1,153.41
Facilities Maintanance Department Total: $1,201.60
General Fund Fund Total: $27,915.37
PORT ANGELES CHAMBER OF COMM 07 MEDIA CAMPAIGN 101-1430-557.50-83 8,573.37
Convention Center Convention Center Division Total: $8,573.37
Convention Center Department Total: $8,573.37
Lodging Excise Tax Fund Fund Total: $8,573.37
AMSAN OLYMPIC SUPPLY Supplies 102-7230-542.31-01 148.49
ANGELES MILLWORK & LUMBER CO FENCING 102-7230-542.31-20 101.61
FENCING 102-7230-542.31-20 6.40
MISCELLANEOUS SERVICES 102-7230-542.31-20 6.98
BEST ACCESS SYSTEMS HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 71.24
BREITBACH'S SHARPENING SERVICE 8ARRELS, DRUMS, KEGS, CTN 102-7230-542.49-90 27.86
CEO/CONSOLIDATED ELEC DIST INC ELECTRICAL EQUIP & SUPPLY 102-7230-542.31-20 162.93
LAKESIDE INDUSTRIES INC ROAD/HWY MAT NONASPHAL TIC 102-7230-542.31-20 703.73
OL YMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 102-7230-542.31-01 36.17
PACIFIC OFFICE FURNITURE FURNITURE, OFFICE 102-7230-542.31-01 32.30
. WASHINGTON (DIS), STATE OF Sean Chgs-Oetober 102-7230-542.42-10 2.14
XEROX CORPORATION RENTAL/LEASE EQUIPMENT 102-7230-542.45-31 -65.65
K-15
Page 5
iIi Date: 11/28/2007
.. < - - ,*;r~W6",J City of Port Angeles
~
't- ~=.xI City Council Expenditure Report
\~--
~:'(;'''f.:7!t;;lT7' From: 11/10/2007 To: 11/23/2007
Vendor Description Account Number Invoice Amount .
XEROX CORPORATION RENTAL/LEASE EQUIPMENT 102-7230-542.45-31 39.05
RENTAL/LEASE EQUIPMENT 102-7230-542.45-31 64.52
Public Works-Street Street Division Total: $1,337.77
Public Works-Street Department Total: $1,337.77
Street Fund Fund Total: $1,337.77
CASCADIA LAW GROUP PROFESSIONAL SERVICES - R 103-1511-558.41-50 899.50
CLALLAM CNTY ECONOMIC DEV CNCL 3RD Q CONTRACT DUES 103-1511-558.41-50 5,000.00
COMMERCIAL CARD SOLUTIONS Trvl/Trng-Madsen 103-1511-558.43-10 134.22
MAUL FOSTER ALONGI INC. RAYONIER PUBLIC MEETING 103-1511-558.41-50 7,380.00
ASSIST W/RA YONIER MTG 103-1511-558.41-50 1,807.15
ASSIST W/RA YONIER PUBLIC 103-1511-558.41-50 5,754.80
OLYMPIC PENINSULA TITLE CO TITLE SEARCH 103-1511-558.41-50 325.20
Economic Development Economic Development Division Total: $21,300.87
FORESTRY SUPPLIERS INC ARCHAEOLOGICAL SUPPLIES 103-1512-558.31-80 122.30
OLYMPIC PRINTERS INC BUSINESS CARDS 103-1512-558.31-01 58.54
Economic Development Archaeologist Division Total: $180.84
Economic Development Department Total: $21,481.71
Economic Development Fund Total: $21,481.71
APCO INTERNATIONAL 08 DUES V GERMAN 107 -5160-528.49-01 66.00
DUES K HATTON 107 -5160-528.49-01 66.00 .
DUES K BARBER 107 -5160-528.49-01 66.00
BIDDLE CONSULTING GROUP INC 1 YR CRITICALL ELITE MAIN 107 -5160-528.48-10 599.00
CAPTAIN T'S CLOTHING & APPAREL 107 -5160-528.20-80 16.37
COMMERCIAL CARD SOLUTIONS Desktop Adaptor-Romberg 107 -5160-528.31-60 200.54
Registration-Christopher 107 -5160-528.31-60 25.00
Registration-Romberg 107 -5160-528.43-10 100.00
DEPARTMENT OF LICENSING USER FEES ACCESS 107 -5160-528.48-10 141.00
USER FEES ACCESS 107 -5160-528.48-10 -141.00
PENINSULA DAILY NEWS PDN PEN COM COMM OFCR AD 107 -5160-528.44-10 85.75
PDN PENCOM COMM OFCR AD 107 -5160-528.44-10 68.35
QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107 -5160-528.31-01 96.57
QWEST 11-2 ale 360Z020380301 B 107 -5160-528.42-11 1,129.16
WA STATE PATROL USER FEES SEPT 07 107 -5160-528.48-10 3,609.51
WASHINGTON (DIS), STATE OF Sean Chgs-Oetober 107 -5160-528.42-10 36.53
Pencom Pencom Division Total: $6,164.78
Pen com Department Total: $6,164.78
Pencom Fund Fund Total: $6,164.78
PORT ANGELES CITY TREASURER Cheerleading Supplies-KM 174-0000-239.94-00 43.77
Cheerleading Supplies-KM 174-0000-239.94-00 49.53
Division Total: $93.30
Department Total: $93.30 .
RICOH BUSINESS SYSTEMS-LEASES PRINTING EQUIP & SUPPLIES 174-8221-574.45-31 230.75
K-16
Page 6
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
. From: 11/10/2007 To: 11/23/2007
Vendor Description Account Number Invoice Amount
Recreation Activities Sports Programs Division Total: $230.75
CAPTAIN 1'S CLOTHING & APPAREL 174-8222-574.31-01 368.32
CLOTHING & APPAREL 174-8222-574.31-01 129.04
RICOH BUSINESS SYSTEMS-LEASES PRINTING EQUIP & SUPPLIES 174-8222-574.45-31 230.75
Recreation Activities Special Events Division Total: $728.11
AT&T BUSINESS SERVICE 10-28 ale 828708667 174-8224-574.42-10 28.27
CAPTAIN 1'S CHEERLEADER T'S 174-8224-574.31-01 496.74
COMMERCIAL CARD SOLUTIONS Art Supplies-Kochanek 174-8224-574.31-01 235.44
First Aid Kits-Kochanek 174-8224-574.31-01 214.31
Number Tags-Kochanek 174-8224-574.31-01 96.65
Hotel-DJ-Dance 174-8224-574.31-01 76.18
OLYMPIC SKATE CENTER YOUTH FIELD TRIP 174-8224-574.31-01 48.00
RICOH BUSINESS SYSTEMS-LEASES PRINTING EQUIP & SUPPLIES 174-8224-574.45-31 230.75
SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 174-8224-574.31-01 693.76
Recreation Activities Youth/Family Programs Division Total: $2,120.10
Recreation Activities Department Total: $3,078.96
Recreational Activities Fund Total: $3,172.26
EXEL TECH CONSULTING INC GATEWAY 310-7965-595.41-50 54,382.57
Capital Projects-Pub Wks ST-Multi-Modal Transp etr Division Total: $54,382.57
. Capital Projects-Pub Wks Department Total: $54,382.57
Capital Improvement Fund Total: $54,382.57
ALDERGROVE CONSTRUCTION INC PW CONSTRUCTION & RELATED 319-8955-594.65-10 40,967.08
KITSAP BANK PW CONSTRUCTION & RELATED 319-8955-594.65-10 1,981.00
Capital Proj-Parks & Rec Sr Center Construction Division Total: $42,948.08
Capital Proj-Parks & Rec Department Total: $42,948.08
Senior Center Constr Fund Total: $42,948.08
BOB'S SCREENING SERVICE RECONNECT WATER SERVICE 328-7950-595.65-10 1,291.22
EXEL TECH CONSULTING INC 8TH ST BRIDGES 328-7950-595.41-50 90,636.17
Capital Projects-Pub Wks 8th St Bridge Reconst Division Total: $91,927.39
Capital Projects-Pub Wks Department Total: $91,927.39
8th St Bridge Reconstr Fund Total: $91,927.39
October Power Wire-EFT 401-0000-213.10-00 0
BPA-POWER WIRES 1,663,815.00
October Power Wire-EFT 401-0000-213.10-00 225,889.00
COMMERCIAL CARD SOLUTIONS Reference book-CM 401-0000-237.00-00 -7.48
ANDERSON, GREGG J UB CR REFUND-FINALS 401-0000-122.10-99 54.49
GERBERT, JOHN P DEPOSIT REFUND 401-0000-122.10-99 250.00
KIRKMAN, JESSE UB CR REFUND-FINALS 401-0000-122.10-99 14.49
LANE, JEFFREY T UB CR REFUND-FINALS 401-0000-122.10-99 136.13
MORGAN, DEBRA UB CR REFUND-FINALS 401-0000-122.10-99 66.37
. SPRINGER, ASHLEY R US CR REFUND-FINALS 401-0000-122.10-99 33.87
WARWICK, JOSEPH M US CR REFUND-FINALS 401-0000-122.10-99 97.37
Division Total: $1 ,89~349.24
-17
Page 7
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
From: 11/10/2007 To: 11/23/2007 .
Vendor Description Account Number Invoice Amount
Department Total: $1,890,349.24
Terry Dahlquist RENEWAL REIMBURSEMENT 401-7111-533.49-01 166.00
Public Works-Electric Engineering-Electric Division Total: $166.00
MARSH MUNDORF PRATT SULLIVAN WPAG 2007 401-7120-533.49-01 823.07
Public Works-Electric Power Resource Mgmt Division Total: $823.07
AMSAN OLYMPIC SUPPLY Supplies 401-7180-533.31-01 148.49
ASPLUNDH TREE EXPERT CO ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 11,017.20
COMMERCIAL CARD SOLUTIONS Reference book-CM 401-7180-533.31-01 96.48
Pizza/Pop for Line crew 401-7180-533.31-01 59.99
Bottled Water-McCaughan 401-7180-533.31-01 31.92
Office Supplies 401-7180-533.31-01 63.83
Air Compressor Sw-CM 401-7180-533.31-20 79.93
Terminallnsulators-CK 401-7180-533.35-01 12.73
Ferry Voucher-LH/GM 401-7180-533.43-10 369.60
Elec Eng Adv-Madsen 401-7180-533.44-10 349.00
ESCI CONSULTING SERVICES 401-7180-533.41-50 1,672.00
GREAT AMERICA LEASING CORP OCT LEASE PAYMENT 401-7180-533.45-31 186.66
LINCOLN INDUSTRIAL CORP METALS, BARS,PLA TES ,RODS 401-7180-533.48-10 839.97
Bob Williams BREAKFAST 401-7180-533.31-01 14.75
LUNCH 401-7180-533.31-01 14.75 .
DINNER 401-7180-533.31-01 29.50
Brian Wahto BREAKFAST 401-7180-533.31-01 14.75
LUNCH 401-7180-533.31-01 14.75
DINNER 401-7180-533.31-01 29.50
Bruce Rowley BREAKFAST 401-7180-533.31-01 14.75
LUNCH 401-7180-533.31-01 14.75
DINNER 401-7180-533.31-01 29.50
Greg McCabe BREAKFAST 401-7180-533.31-01 14.75
LUNCH 401-7180-533.31-01 14.75
DINNER 401-7180-533.31-01 29.50
Lisa HAinstock BREAKFAST 401-7180-533.31-01 14.75
LUNCH 401-7180-533.31-01 14.75
DINNER 401-7180-533.31-01 29.50
Logan Deane BREAKFAST 401-7180-533.31-01 14.75
LUNCH 401-7180-533.31-01 14.75
DINNER 401-7180-533.31-01 29.50
Richard Hixson BREAKFAST 401-7180-533.31-01 14.75
LUNCH 401-7180-533.31-01 14.75
DINNER 401-7180-533.31-01 29.50
Tod Eisele BREAKFAST 401-7180-533.31-01 14.75
LUNCH 401-7180-533.31-01 14.75 .
DINNER 401-7180-533.31-01 29.50
K-18
Page 8
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
From: 11/10/2007 To: 11/23/2007
. Vendor Description Account Number Invoice Amount
MORNINGSIDE BUILDING MAINT&REPAIR SER 401-7180-533.48-10 331.38
OL YMPIC ELECTRIC CO INC DEAD END POLE 401-7180-533.48-10 5,017.43
REMOVE XFMR'S 401-7180"533.48-10 5,017.43
OL YMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401-7180-533.49-90 37.22
OL YMPIC PRINTERS INC TIMECARDS 401-7180-533.31-01 159.24
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 401-7180-533.31-01 36.17
PENINSULA DAILY NEWS TREE TRIM AD 401-7180-533.48-10 117.38
TREE TRIM AD 401-7180-533.48-10 145.00
PORT ANGELES CITY TREASURER Callout meal-Drake 401-7180-533.31-01 44.25
PORT ANGELES POWER EQUIPMENT EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 15.66
EQUIP MAINT & REPAIR SERV 401-7180-533.48-10 3.99
QWEST 11-2 a/e 206Z020411942B 401-7180-533.42-10 65.04
11-2 a/e 3604178095336B 401-7180-533.42-10 39.43
SUNSET DO-IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 401-7180-533.34-02 2.05
HAND TOOLS ,POW&NON POWER401-7180-533.35-01 15.93
SWAIN'S GENERAL STORE INC OPTICAL EQUIP ACESS& SUPP 401-7180-533.35-01 433.04
VERIZON WIRELESS 11-4 a/e 870251124-00001 401-7180-533.42-10 41.38
11-4 a/e 870251103-00001 401-7180-533.42-10 59.95
WASHINGTON (DIS), STATE OF Sean Chgs-Oetober 401-7180-533.42-10 18.51
. WASHINGTON (DRS), STATE OF Statewide Pensioners 401-7180-533.20-30 200.16
Public Works-Electric Electric Operations Division Total: $27,200.44
Public Works-Electric Department Total: $28,189.51
Electric Utility Fund Fund Total: $1,918,538.75
AMSAN OLYMPIC SUPPLY Supplies 402-7380-534.31-01 148.49
BACKFLOW APPARATUS & VALVE CO PLUMBING EQUIP FIXT,SUPP 402-7380-534.34-02 15.17
BEST ACCESS SYSTEMS HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 71.25
Ralph Q. Meyer R.MEYER CDL TEST 402-7380-534.49-90 75.00
R.MEYER CDL RETEST 402-7380-534.49-90 75.00
MORNINGSIDE BUILDING MAINT&REPAIR SER 402-7380-534.48-10 153.85
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 402-7380-534.31-01 36.16
PACIFIC OFFICE FURNITURE FURNITURE, OFFICE 402-7380-534.31-01 32.30
PENINSULA DAILY NEWS COMMUNICATIONS/MEDIA SERV 402-7380-534.44-10 17.16
PORT ANGELES CITY TREASURER CDL Lieense Fee-Meyer 402-7380-534.49-90 40.00
VERIZON WIRELESS 10-26 a/e 570937833-00001 402-7380-534.42-10 41.07
WASHINGTON (DIS), STATE OF Sean Chgs-Oetober 402-7380-534.42-10 25.05
XEROX CORPORATION RENTAL/LEASE EQUIPMENT 402-7380-534.45-31 -65.65
RENTAL/LEASE EQUIPMENT 402-7380-534.45-31 39.05
RENTAL/LEASE EQUIPMENT 402-7380-534.45-31 64.52
Public Works-Water Water Division Total: $768.42
Public Works-Water Department Total: $768.42
. Water Fund Fund Total: $768.42
BUSINESS AND LEGAL REPORTS INC ENVIRON M ENT AL&ECOLOG ICAL 403-0000-237.00-00 -27.83
K-19
Page 9
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
From: 11/10/2007 To: 11/23/2007 .
Vendor Description Account Number Invoice Amount
Division Total: -$27.83
Department Total: -$27.83
AMSAN OLYMPIC SUPPLY Supplies 403-7480-535.31-01 148.49
BEST ACCESS SYSTEMS HARDWARE,AND ALLIED ITEMS 403-7480-535.31-20 71.25
BUSINESS AND LEGAL REPORTS INC ENVI RONMENT AL&ECOLOG ICAL 403-7480-535.43-10 359.11
GEOTIVITY INC CSO MONITORING 403-7480-535.48-10 3,185.88
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 403-7480-535.31-01 36.17
QWEST 11-2 a/c 3604170591196B 403-7480-535.42-10 37.68
11-2 a/c 3604170190080B 403-7480-535.42-10 41 .46
RIVER CITY INFARED MISC PROFESSIONAL SERVICE 403-7480-535.41-50 850.00
SWAIN'S GENERAL STORE INC PAPER & PLASTIC-DISPOSABL 403-7480-535.31-01 18.49
Misc Supplies 403-7480-535.35-01 122.37
WASHINGTON (DIS), STATE OF Scan Chgs-October 403-7480-535.42-10 14.73
XEROX CORPORA nON RENTAL/LEASE EQUIPMENT 403-7480-535.45-31 -65.66
RENTAL/LEASE EQUIPMENT 403-7480-535.45-31 39.06
RENTAL/LEASE EQUIPMENT 403-7480-535.45-31 64.52
Public Works-WW/Stormwtr Wastewater Division Total: $4,923.55
Public Works-WW/Stormwtr Department Total: $4,923.55
Wastewater Fund Fund Total: $4,895.72
COMMERCIAL CARD SOLUTIONS TrvllTrng-McCabe 404-7580-537.43-10 123.72 .
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 404-7580-537.31-01 36.17
PACIFIC OFFICE FURNITURE FURNITURE, OFFICE 404-7580-537.31-01 32.30
PENINSULA DAILY NEWS COMMUNICATIONS/MEDIA SERV 404-7580-537.44-10 13.95
WA STATE RECYCLING ASSOCIATION MEMBERSHIPS 404-7580-537.49-01 150.00
WASHINGTON (OIS), STATE OF Scan Chgs-October 404-7580-537.42-10 16.19
Public Works-Solid Waste Solid Waste-Collections Division Total: $372.33
Public Works-Solid Waste Department Total: $372.33
Solid Waste-Collections Fund Total: $372.33
PENINSULA DAILY NEWS Computer Recycling Ad 405-7538-537.44-10 313.00
Computer Recycling Ad 405-7538-537.44-10 290.00
Master Com poster Adv 405-7538-537.44-10 203.45
Master Composter Adv 405-7538-537.44-10 141.38
Master Composter Adv 405-7538-537.44-10 219.10
COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 13.53
RADIO PACIFIC INC (KONP) COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 1,130.00
COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 477.00
SEQUIM GAZETTE, THE COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 283.50
XEROX CORPORATION RENTAL/LEASE EQUIPMENT 405-7538-537.45-31 -65.65
RENTAL/LEASE EQUIPMENT 405-7538-537.45-31 39.06
RENTAL/LEASE EQUIPMENT 405-7538-537.45-31 64.51
Public Works-Solid Waste SW - Transfer Station Division Total: $3,108.88 .
PORT ANGELES CITY TREASURER Fuel-Paynter 405-7585-537.48-10 15.00
K-20
Page 1 0
S Date: 11/28/2007
City of Port Angeles
'~
(Iii ... City Council Expenditure Report
L. WC'-"jW
\"-'...-
~.,.
"(': '. .....,. From: 11/10/2007 To: 11/23/2007
" f;~"'Ut>J>-~.
. Vendor Description Account Number Invoice Amount
SUNSET DO-IT BEST HARDWARE SUPPLIES 405-7585-596.48-00 44.37
Public Works-Solid Waste Solid Waste-Landfill Division Total: $59.37
Public Works-Solid Waste Department Total: $3,168.25
Solid Waste-LF/Trf Stn Fund Total: $3,168.25
COMMERCIAL CARD SOLUTIONS Camera-Rinehart 406-0000-237.00-00 -20.83
Division Total: -$20.83
Department Total: -$20.83
COMMERCIAL CARD SOLUTIONS Camera-Rinehart 406-7412-594.35-01 268.78
Public Works-WW/Stormwtr Stormwater Division Total: $268.78
Public Works-WW/Stormwtr Department Total: $268.78
Stormwater Fund Fund Total: $247.95
MOROZ, JAMES EDUCATIONAL SERVICES 409-6025-526.31-08 200.00
WASHINGTON (DIS), STATE OF Scan Chgs-October 409-6025-526.42-10 2.29
Fire Department Medic I Division Total: $202.29
Fire Department Department Total: $202.29
Medic I Utility Fund Total: $202.29
GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 70.90
Darold Seed CITY REBATE 421-7121-533.49-86 25.00
. Donna M Ambro CITY REBATE 421-7121-533.49-86 50.00
James Bottgenbach CITY REBATE 421-7121-533.49-86 25.00
Mary Morehead CITY REBATE 421-7121-533.49-86 25.00
PORTLAND ENERGY CONSERVATION CITY REBATE 421-7121-533.49-86 863.60
Public Works-Electric Conservation Loans Division Total: $1,059.50
Public Works-Electric Department Total: $1,059.50
Conservation Loans/Grants Fund Total: $1,059.50
GLACIER CONSTRUCTION SERVICES INCCONSTRUCTION SERVICES,GEN 454-7588-594.65-10 361,084.60
Public Works-Solid Waste Solid Waste Call Projects Division Total: $361,084.60
Public Works-Solid Waste Department Total: $361,084.60
Solid Waste Utility CIP Fund Total: $361,084.60
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-0000-141 .40-00 0.65
CSK AUTO IN<;; (SCHUCK'S) AUTO & TRUCK MAINT. ITEMS 501-0000-141 .40-00 423.35
AUTO & TRUCK MAINT. ITEMS 501-0000-141 .40-00 -70.56
H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 18.47
MCMASTER-CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 80.31
AUTO & TRUCK MAINT. ITEMS 501-0000-237.00-00 -6.23
NAPA AUTO PARTS AUTO & TRUCK MAl NT. ITEMS 501-0000-141.40-00 91.50
AUTO & TRUCK MAl NT. ITEMS 501-0000-141.40-00 16.25
PETTIT OIL COMPANY Diesel 501-0000-141.20-00 10,191.78
AUTO & TRUCK MAl NT. ITEMS 501-0000-141 .40-00 1,655.65
. Division Total: $12,401.17
Department Total: $12,401.17
K-21
Page 11
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
From: 11/10/2007 To: 11/23/2007 .
Vendor Description Account Number Invoice Amount
AMSAN OLYMPIC SUPPLY Supplies 501-7630-548.31-01 148.49
ANGELES AUTO ALECTRIC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 1,368.39
ANGELES MILLWORK & LUMBER CO AUTO & TRUCK MAINT. ITEMS 501-7630-594.64-10 30.67
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 42.80
CHEVRON USA GASOLINE PURCHASE 501-7630-548.32-10 61.52
GASOLINE PURCHASE 501-7630-548.32-10 149.96
GASOLINE PURCHASE 501-7630-548.32-10 9.42
GASOLINE PURCHASE 501-7630-548.32-10 38.25
COLEMAN DIESEL REPAIR AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 60.79
EXTERNAL LABOR SERVICES 501-7630-548.48-10 598.91
COMMERCIAL CARD SOLUTIONS Master Business License-E 501-7630-548.49-90 309.00
CSK AUTO INC (SCHUCK'S) AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 4.11
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 6.89
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 835.76
H & R PARTS & EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 44.87
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 70.48
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 37.66
MORNINGSIDE BUILDING MAINT&REPAIR SER 501-7630-548.48-10 106.52
MURRAY MOTORS INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 448.34
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 62.72 .
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 11.93
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 10.56
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 15.40
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 122.49
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 2.98
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 26.45
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 6.25
AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 53.94
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 17.34
OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 19.50
OFFICE SUPPLIES, GENERAL 501-7630-548.31-01 36.16
OVERALL LAUNDRY SERVICES INC EXTERNAL LABOR SERVICES 501-7630-548.49-90 107.94
PACIFIC OFFICE FURNITURE FURNITURE, OFFICE 501-7630-548.31-01 32.30
PETTIT OIL COMPANY Fuel-EQOO14 501-7630-548.32-10 101.71
Fuel-EQOO28 501-7630-548.32-10 80.08
Fuel-EQOO29 501-7630-548.32-10 67.36
Fuel-EQOO30 501-7630-548.32-10 55.35
Fuel-EQOO34 501-7630-548.32-10 194.18
Fuel-EQOO35 501-7630-548.32-10 58.51
Fuel-EQOO36 501-7630-548.32-10 176.84
Fuel-EQOO40 501-7630-548.32-10 139.48 .
Fuel-EQOO41 501-7630-548.32-10 168.41
K-22
Page 12
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
. From: 11/10/2007 To: 11/23/2007
Vendor Description Account Number Invoice Amount
PETTIT OIL COMPANY Fuel-EQ0042 501-7630-548.32-10 22.82
Fuel-EQ0043 501-7630-548.32-10 89.00
Fuel-EQ0044 501-7630-548.32-10 288.81
Fuel-EQ0045 501-7630-548.32-10 43.84
Fuel-EQ0054 501-7630-548.32-10 207.53
Fuel-EQ0095 501-7630-548.32-10 195.42
Fuel-EQ0139 501-7630-548.32-10 81.84
Fuel-EQ4101 501-7630-548.32-10 118.67
Fuel-EQ4102 501-7630-548.32-10 41.92
Fuel-EQ4103 501-7630-548.32-10 154.55
Fuel-EQ4104 501-7630-548.32-10 164.87
Fuel-EQ4105 501-7630-548.32-10 177.12
Fuel-EQ4200 501-7630-548.32-10 88.50
Fuel-EQ4201 501-7630-548.32-10 92.72
Fuel-EQ4900 501-7630-548.32-10 110.89
Fuel-EQ5202 501-7630-548.32-10 78.70
Fuel-EQ5425 501-7630-548.32-10 54.16
Fuel-EQ5426 501-7630-548.32-10 28.01
Fuel-EQ6101 501-7630-548.32-10 218.30
. Fuel-EQ6103 501-7630-548.32-10 48.05
Fuel-EQ6105 501-7630-548.32-10 171.49
Fuel-EQ6301 501-7630-548.32-10 304.43
Fuel-EQ8999 501-7630-548.32-10 151.33
Fuel-EQ0034 501-7630-548.32-10 54.98
Fuel-EQ0045 501-7630-548.32-10 162.89
Fuel-EQ0046 501-7630-548.32-10 107.93
Fuel-EQ0047 501-7630-548.32-10 258.43
Fuel-EQ0048 501-7630-548.32-10 177.67
Fuel-EQ0089 501-7630-548.32-10 265.63
Fuel-EQ5106 501-7630-548.32-10 190.82
Fuel-EQ5107 501-7630-548.32-10 253.62
Fuel-EQ6106 501-7630-548.32-10 193.95
Fuel-EQ0162 501-7630-548.32-11 57.20
PORT ANGELES FORD LINCOLN AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 381.32
AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 55.34
EXTERNAL LABOR SERVICES 501-7630-548.48-10 270.01
PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 14.04
RICHMOND 2-WAY RADIO AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 1.36
EXTERNAL LABOR SERVICES 501-7630-548.48-10 65.85
WASHINGTON (DIS), STATE OF Scan Chgs-October 501-7630-548.42-10 14.60
. WESTERN EQUIPMENT DISTRIB INC AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 734.99
WESTERN SYSTEMS & FABRICATION AUTO & TRUCK MAl NT. ITEMS 501-7630-548.34-02 342.22
K-23
Page 13
Date: 11/28/2007
City of Port Angeles
City Council Expenditure Report
From: 11/10/2007 To: 11/23/2007 .
Vendor Description Account Number Invoice Amount
XEROX CORPORATION RENTAL/LEASE EQUIPMENT 501-7630-548.45-31 -65.65
RENTAL/LEASE EQUIPMENT 501-7630-548.45-31 39.06
RENTAL/LEASE EQU I PM ENT 501-7630-548.45-31 64.51
Public Works-Equip Svcs Equipment Services Division Total: $12,514.45
Public Works-Equip Svcs Department Total: $12,514.45
Equipment Services Fund Total: $24,915.62
COMMERCIAL CARD SOLUTIONS CD cases-Brooks 502-2081-518.31-01 34.60
Graphic Adapter-Harper 502-2081-518.31-60 113.65
NORTH POINT CONSULTING INC FIREWALL CHANGES NEEDED F 502-2081-518.41-50 400.00
SUNGARD HTE INC HTE PAYROLL TRAINING 502-2081-518.43-15 615.00
WASHINGTON (DIS), STATE OF COMPUTERS,DP & WORD PROC. 502-2081-518.31-60 325.11
COMPUTERS,DP & WORD PROC. 502-2081-518.31-60 325.11
Scan Chgs-October 502-2081-518.42-10 26.74
WEST HUG ANNUAL EDUCATION CONF STRAIT & HARPER HTE CONFE 502-2081-518.43-10 100.00
Finance Department Information Technologies Division Total: $1,940.21
WASHINGTON (DIS), STATE OF. COMPUTERS,DP & WORD PROC. 502-2082-594.64-10 3,720.55
Finance Department IT Capital Projects Division Total: $3,720.55
Finance Department Department Total: $5,660.76
Information Technology Fund Total: $5,660.76
AMBER MOZINGO MEDICAL REIMBURSEMENT 503-1631-517.46-30 601.73 .
Self Insurance Other Insurance Programs Division Total: $601.73
Self Insurance Department Total: $601.73
Self-Insurance Fund Fund Total: $601.73
BLUETUX INTERNET SERVICES Web Maintenance 652-8630-575.42-10 25.00
OLYMPIC STATIONERS INC Supplies 652-8630-575.31-01 9.06
PACIFIC OFFICE EQUIPMENT INC Copies 652 -8630-5 75.4 9-60 30.85
RICOH BUSINESS SYSTEMS-LEASES PRINTING EQUIP & SUPPLIES 652-8630-575.49-60 60.21
SORENSEN & SORENSEN CONSULTING SERVICES 652-8630-575.41-50 3,333.00
Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $3,458.12
Esther Webster/Fine Arts Department Total: $3,458.12
Esther Webster Fund Fund Total: $3,458.12
LEOFF P/R Deductions pe 11-4 920-0000-231.51-21 20,597.44
OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 11-4 920-0000-231.56-20 1,167.10
PERS P/R Deductions pe 11-4 920-0000-231.51-10 2,886.71
P/R Deductions pe 11-4 920-0000-231.51-11 7,474.26
P/R Deductions pe 11-4 920-0000-231.51-12 30,668.36
Division Total: $62,793.87
Department Total: $62,793.87
Payroll Clearing Fund Total: $62,793.87
Totals for check period From: 11/1 0/2007To: 11/23/2007 $2,645,671.21 .
K-24
Page 14
.
.
.
City of Port Angeles
Parks, Recreation & Beautification Commission
Port Angeles, Washington
October 18, 2007
CALL TO ORDER -
REGULAR MEETING:
ROLL CALL:
Approval of Minutes
September 20, 2007
Items From Audience
Not On Agenda:
Marine Life Center
Update
Lincoln Park Update
Chairman Ron Johnson called the regular meeting of the Port Angeles Parks,
Recreation & Beautification Commission to order at 7:00 p.m. in the Vem Burton
Community Center (meeting room #1).
Members Present:
Chairman R. Johnson, Commission members D. Shargel,
J. Hordyk, and E. Tschimperle.
Members Absent:
C. Whidden, 1. Harmon, and P. Pittis.
Staff Present:
Director G. Cutler, Deputy Director R. Bonine, and
C. Kochanek.
Audience:
L. Lovely and R. Lovely.
Commission member Shargel moved to accept the minutes of September 20,2007.
The motion was seconded by member Hordyk and carried unanimously.
None. Chairman Johnson moved item seven on the agenda, Marine Life Center
Update, to item five;
Deputy Director Bonine informed the Commission members of his meeting with the
Sr. Vice President of Instructional Services at Peninsula College, Dr. Eaton, and a
representative of NOAA. The Marine Life Center will continue the same operation
schedule until Memorial Day. The plan for the Marine Life Center after Memorial Day
is to form a five to six member Board of Directors, with a 501 C3 non-profit status,
similar to the Fine Arts Center. Deputy Director Bonine stated that this was their first
meeting and that he would address the Commission on further updates.
L. Lovely spoke from the audience regarding how wonderful a change in the operation
of the Center would be and what a tremendous value it could be to tourism and
education.
R. Lovely infOlmed the commission about the past difficulties and huge attendance loss
that has occurred in the last five years. He is hopeful that this could be a great change
for the Center.
Deputy Director Bonine stated that the contract for the stump grinding would be going
out to bid next week with the possibility of the stumps being totally removed. Hethen
advised the commission that all the designated trees are down.
Discussion followed on the responsibility of the Port and the FAA on funding future
land purchases if Lincoln Park had to be moved. Director Cutler providing fUliher
clarification to the commission related to the need of the Port's Master Plan.
M-1
Ediz Hook Boat Launch
Update
By-Laws Submission And
Vote
Deputy Director's update
Round Table Open
Discussion
Adjournment
Next Meeting
Deputy Director Bonine related the news that he received from the Outdoor Recreation
Reviewing Board stating that they were going to recommend the grant. The City
Council has committed '25.3% furiding to the project. The project to replace the pilings
will now be'transferred to Amanda Roberts, Utility Engineer for the City of Port
Angeles.
.
Commission member Hordyk moved to accept the City of Port Angeles Parks,
Recreation and Beautification Commission By-Laws as written. The motion was
seconded by member Shargel and carried unanimously.
Deputy Director Bonine provided the commission with the third quarter Hotel/Motel
Grant Report. Deputy Director Bonine complimented the hard work Dan Estes,
Recreation Events Coordinator, has put into bringing these tournaments and events to
tre City of Port Angeles.
Director Cutler informed the commission that the City Manager has recommended new
gutters for the Senior Center be included in the 2008 budget. Director Cutler also
stated there would be upcoming budget hearings and adoption of the 2008 budget at the
next several Council meetings. Director Cutler directed the commission secretary to
send an e-mail informing the commission of the correct time and dates of these
meetings.
A short discussion took place regarding a grant received for helmets, making of a
pr,io.r;i~y list qy,~r~.co~missiofl' pickleb,all ~ourts at Elks Playfield, dog park, storage
f~cilityP!1Edi~go.9,~,f,or a\65' creW)loat,and a possible grant opportunity for a bubble
to be placed over tennis courts in the Northwest.
Commission member Shargel moved to adjourn. Member Hordyk seconded the
motion. Meeting adjourned at 7:55 p.m.
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Next Meeting:
November 15,2007
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City of Port Angeles
Parks, Recreation & Beautification Commission
Port Angeles, Washington
November 1,2007
Special Meeting
CALL TO ORDER -
SPECIAL
MEETING:
ROLL CALL:
Field House:
Chairman Ron Johnson called the Special Meeting of the Port Angeles Parks,
Recreation & Beautification Commission to order at 5:00 p.m. in the Jack Pittis
Conference Room.
Members Present:
Chairman R. Johnson, Commission members D. Shargel, P.
Pittis, C. Whidden, and E. Tschimperle.
Members Absent:
J. Hordyk and 1. Harmon.
Staff Present:
Director G. Cutler, Deputy Director R. Bonine, and C.
Kochanek.
Audience:
1. Schouten, 1. Jones Jr., R. Goettling, L. Cripe, L. Borchers,
J. Estberg, D. Goodman, B. Gawley, and B. Ritchie.
Deputy Director Bonine introduced Jim Schouten, a member of the Tennis Club, who
would be giving the presentation to the Commission.
Schouten presented the proposal by first stating that the deadline for the application of
the free air supported Field House structure is November 12, 2007. Schouten first
discovered that there was a limited opportunity posted by the United States Tennis
Association making this structure available to a 501 3 C non profit organization in the
Pacific Northwest only ten days ago. There is no cost to the chosen applicant other
than shipping. The first shipping estimates came in at about $20,000, but Schouten
now has a volunteer who is willing to pick up the structure for around $6,000 and
another volunteer who is willing to store the structure at no cost until the site location
is ready. Preliminary figures to create the base, sidewalks, parking, anchors, electrical,
and a small shed to house the mechanical and electrical for the structure are $500,000
to $550,000. The YMCA has a donation of $150;000 that is to go to a Field House and
there is the possibility of a commitment from the City for $50,000 in Hotel-Motel tax
money per year for the next seven years. Schouten stated that the advantage to the
Erickson Playfield location is that the south area is screened by trees, the VFW is to the
west, the north side is faced with garages, and the skate park is to the east. Schouten
informed the Commission that the structure would be a multi use facility. The vision is
to have three hard tennis courts in one half and the other half would be a synthetic field
turf that would be ideal for indoor soccer. Schouten has received a great deal of support
from the School Board, Clallam County, Port Angeles Youth Soccer Club, Peninsula
Tennis Club, Rotary Club, and Peninsula College. Schouten addressed the Committee
about the concerns of who would operated the facility and funding stating there are a
lot of unceliainties at this time due to the shOli time frame for the application. Schouten
stated that the proposal he is presenting is for the City to endorse the location of the
structure at Erickson Playfield.
Lengthy discussion took place.
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Chairman Johnson stated that he would entertain a motion that we endorse this
concept and encourage them to make the presentation to the City Council and
make every effortto bring this Field House to the City. Shargel moved to send the.
presentation to the City COlIncil. The motion was seconded by member Pittis. A
vote was ta!<-en on the motion, which carried 3 - 1, with member Whidden voting
in opposition and member Tschimperle abstaining.
Field House:
(Cont'd)
Adjournment:
Commission member Whidden moved to adjourn. Commission member Pittis
seconded. Meeting adjourned at 5:56 p.m.
Next Meeting:
November 15, 2007
7:00 p.m.
Port Angeles Senior Center
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PUBLIC WORKS PROJECT STATUS REPORT
DECEMBER 2007
(COSTS SHOWN INCLUDE APPLICABLE TAXES)
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PROJECT CONSTR. ORIGINAL PREVIOUS CHANGE REVISED
TITLE BUDGET CONTRACT CHANGE ORDERS THIS CONTRACT
AMOUNT ORDERS MONTH AMOUNT
P ALF Wall, 02-21 $3,500,000 $2,073,010.54 $467,068.04 $163,315.41 $2,723,347.75
EUGA Sewer, 05-30 $5,000,000 $4,610,315.86 $39,003.99 $0.00 $4,649,319.85
Gateway, 97-20 $8,000,000 $7,970,200.00 $227,060.00 $0.00 $8,197,260.00
8th St. Bridges, 02-15 $20,000,000 $18,416,067.20 $30,660.00 $0.00 $18,446,727.20
P ALF Final Closure, $2,000,000 $1,867,584.31 $0.00 $0.00 $1,867,584.31
06-22
Senior Center $389,000 $375,664.50 $0.00 $0.00 $375,664.50
Remodel, 06-11
Downtown Watermain, $2,481,250 $2,418,736.99 $0.00 $0.00 $2,418,736.99
Phase III, 00-19
IT AC Modifications* $30,000 $25,103.27 $0.00 $0.00 $25,103.27
Light Operations $195,000 $190,249.59 $0.00 $0.00 $190,249.59
Building Modifications*
* Small Works Roster Contract
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CONTRACTS/PURCHASE ORDERS UNDER $25,000 APPROVED BY CITY MANAGER
CONTRACTOR Project/PO # DESCRIPTION AMOUNT
OR VENDOR
Aldergrove Construction, LO-07-036/ Light Op's Mezzanine Removal & $13,190.12
Inc. 010535 Installation
Aloha Fence Co. LO-07-039/ Fence for New Light Op's Building & $10,698.00
010534 Misc. Repairs
Bob's Screening Service ST-07-041/ Screening of Sweeping Material at Decant $1,951.20
010412 Facility
Certified Cleaning ES-07-042/ Cleaning of Bio-Diesel Tank at Corp Yard $5,392.90
Services Incorporated 010546
PROJECT ADVERTISE BID OPENING START END
TITLE FOR BIDS CONSTRUCTION CONSTRUCTION
Ediz Hook Boat Launch 11/26/07 12/11/07 1/7/08 2/14/08
UPCOMING PUBLIC WORKS CONTRACTS
(NEXT 30 DAYS, ESTIMATED DATES SHOWN)
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C\DOCUME-l\cheberli\LOCALS-l \Temp\GWVicwcr\Monthly Contract Status Report - 12-07.doc
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PUBLIC WORKS GRANT & LOAN STATUS REPORT
DECEMBER 2007
PROJECT PROJECT GRANT/LOAN GRANT MA TCll OR AWARD STATUS
DESCRIPTION COST SOURCE & COST LOAN DATA LISTING
CSO Phase] Projects, $] ],800,000 PWTF Construction Loan - 0.5%, 20-Yr, ]5% February On PWB initial
Construction Loan $]0,000,000 ($1.8M) local match 2008 funding list;
confirm by 2/08
CSO Phase] Projects, $5,000,000 DOE SRF Loan - 2.7%, 20-Yr., March 2008 Application
Construction Construction Loan ]5% local match submitted ]0/07
CSO Phase 1 Projects, $],500,000 Federal STAG Grant Grant - local match will Decem ber Federal budgeting
Construction $],500,000 be PWTF loans 2007? process underway
Sidewalks Grants, no matching March 2008 Application
] 6th, F -Stevens $260,000 WSDOT Ped & Sch submitted
] 6th, I-F $260,000 WSDOT Ped & Sch October 2007
Porter, Camp-Park $260,000 WSDOT Ped & Sch
10th,I_M $200,000 WSDOT Ped & Sch
lOth, M-N $200,000 WSDOT School
]OTH, N-Milwaukee $200,000 WSDOT Ped & Sch
N, ]OTH_]4TH $]80,000 WSDOT School
N, ]4TH_]8TH $]80,000 WSDOT Ped & SctI
Sidewalk Gaps
Milwaukee
N_]OTH $120,000 WSDOT Ped & Sch
First/Front
Golf C - Lincoln $50,000 WSDOT Ped & Sch
BRAC:
Centennial:
DOE:
DWSRF or SRF
PWB:
PWTF:
RCFB:
SAFETEA-LU:
TlB, AlP or PSMP
WSDOT Ped & Sch:
Bridge Replacement Advisory Committee
DOE administered grant Iloan funding for water quality improvement projects
Department of Ecology
Drinking Water State Revolving Fund or State Revolving Fund
Public Works Board, administers the PWTF Program
Public Works Trust Fund
Recreation and Conservation Funding Board (formerly lAC)
Safe, Accountable, Flexible, Efficient, Transportation Equity Act, a Legacy for Users. WSDOT
administered federal highway grant funding for inter-modal transportation projects.
Transportation Improvement Board, Arterial Improvement or Pedestrian Safety and Mobility Programs
WSDOT administered grant programs for Pedestrian & School Route safety improvements
C:\DOCUME~] \eheberli\LOCALS~ 1 \Temp\XPgrpwise\Monthly Grants & Loans Report - 12-07.doc
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MINUTES
BOARD OF ADJUSTMENT
Port Angeles, Washington 98362
November 5, 2007
6:00 p.m.
CALL TO ORDER
Chair Teichert called the meeting to order at 6:00 p.m.
Members Present:
Bill Rinehart, Nason Beckett, Stan Harris, Chuck
Whidden, John Teichert
Members Absent:
None
Staff Present:
Scott Johns, Sue Roberds, Nathan West
Public Present:
Paul Cronauer, Tom Lunderville, Bob Leach
APPROVAL OF MINUTES
Board Member Rinehart moved to approve the August 6, 2007, regular meeting minutes as
submitted. The motion was seconded by Board Member Teichert, and passed
unanimously.
PUBLIC HEARING:
VARIANCE APPLICATION - V AR 07-0 - CRONAUER, Rolling
Hills Court: Request to increase the height of a structure from 30' to 40' in the
RS-9 Residential Single Family zone.
Associate Planner Scott Johns presented the staff report recommending denial of the
increase in height as proposed.
Board Member Rinehart asked if the City Engineering division had verified the
infonnation presented by the applicant's engineer with regard to topography and the need to
increase the height relative to the angle of descent of the driveway to the residence. Staff
verified that the City's Engineering Manager had reviewed the initial application.
Chair Whidden opened the public hearing.
Applicant Paul Cronauer, 806 Milwaukee Drive addressed the Board with regard to
the request and introduced engineer Bob Leach to explain the issue and respond to questins.
Bob Leach, Northwestern Territories, Inc., 707 South Peabody Street provided a
series of detailed photos of the site and further described the proposal to raise the residential
structure so that its elevation would be equal to lots east and west of the site. Other lots within
the subdivision are considerably higher in elevation than the subject lot. The applicant believes
that access to the site from the Rolling Hills Court cuI de sac would be dangerous in inclement
weather due to the descent of the driveway area caused by the topographic drop. The applicant
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desires to provide a full basement to the structure that was moved to the site from another locatin
within the neighborhood. The structure is currently 26' in total height. A full basement would
bring the structural height to 35'. Due to the 'height of the sewer on the property, that was placed
with initial development of the subdivision, excavation would, not be practical for a basement as
the basement would be below the sewer,
Paul Cronauer noted comparable elevations in the area and that the intended roof peaak
would not be higher than others in the subdivision with the exception of those to the west of the
site, which are not in the subdivision but are within a multiple family development owned by Mr.
Cronauer. Lot pads were cre,ated during development of the subdivision by the then property
owner such that an artificial stair step pattern exists. Mr. Cronauer noted that he spoke to
surrounding residents who had no objection to the proposal to elevate the structure.
Surrounding neighbors support the plan because elevation of the structure would somewhat
alleviate the steeply sloped yard areas between their properties and Mr. Cronauer's.
Chair Whidden asked staff to confirm the development intention in the area.
Planner Johns confirmed that the Rolling Hills Subdivision was finaled with an
intentional stair step pattern of lot development. Although this pattern is a little unusual for Port
Angeles, the topography leant itself to such a pattern. The developer's intent.was.toenhance the
rolling topography in the preparation of lot pads. Lots in the area were not intended to all be the
same elevation.
Doug Timmons, 814 Milwaukee Drive felt that there may be an erosion concern in the
area that could be addressed by elevating the site.
There being no further testimony, Chair Whidden closed the public hearing.
Bo~r;d, ,:Member J,Unehar:t ,moved to refer ithe :ll,latt.er)to tb~ City's Engineering
Division forfUl~th.~r:r.~yiewandr~commendatioI:1. the Illotion.diedfor lacl.<.:of a second.
Planner Johns verified elevations on surrounding lots, as requested by the ,Board. Mr.
Johns responded to testimony provided by stating that there appear to be options available to the
applicant to alleviate the slope of the driveway other than to elevate the strucmr,e~ If the
applicant's desire is simply to provide a foundation for the structure that provides a safe access to
the residence; tpe elevation of the sewer line'~houl~ not pose a;probly!TI.. It is not in the Board's
purview to grant a vanance that simply results in an increase in floor area or view purposes. ,
Board Member Teichert noted that the height increa~~wouldbe imposing from the north
where properties continue to slope northward, and that views to the south would be somewhat
affected due to the elimination of the stair step effect of land development being leveled. It
appears the applicant is proposing to shoe horn the structure onto a property where it may not fit.
Board Member Beckett asked if the lot elevation had changed since purchase of the site.
Planner Johns noted that the elevation had beenJowered a couple of feet to allow for the
creation of a fl~t.site for placement when the residential structure was moved onto the site from
elsewhere in the area. The original elevation is recognizable because of the sewer line depth on
the site. '
Following continued discussion, COplmi!!sioner Teicher,t moved to deny the request
for an increase in building height and directstaffto work further with the applicant to
determine t~e appropriate location of the structure to m~et acces!! standards. The motion
was seconded by Board Member Smith and passed 4 - 1 with Board Member Rinehart
abstaining.
Board Member Beckett asked how changes in maximum height standards could be
considered. Planner Johns responded that the matter would be, one that would require public
hearings and would be considered by the Planning Commission with action by the City Council.
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. Board(;!Adjustmelll Minutes
November 5, 2007
Page 3
Mr. Jolms noted that such a change would be wide sweeping and would affect nearly everyone in
the community as the existing standards have been in place for tens of years.
COMMUNICATIONS FROM THE PUBLIC
None
ST AFF REPORTS
Planning Manager Sue Roberds noted that the City's Attorney Bill Bloor spoke to the
Planning Commission regarding site visitation. Mr. Bloor stressed that the City's boards and
commissions should not individually visit sites where applications for land use actions are
pending. Certainly, in the course of daily travel, if one passes such a site it is pennissible, but if
specific visits are desired, boards and commission members should take group visits where all
members of each board or commission can view the site at the same time such that they see the
site as group. It is important to remember that Board Members act in a quasi judicial manner,
and as such, information acquired needs to be the same for all. Staff was asked to provide
additional documentation from Attorney Bloor on the matter.
REPORTS OF BOARD MEMBERS
The Chair thanked staff for providing such a thorough staff report on the issue at hand.
. ADJOURNMENT
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Board Member moved to adjourn the meeting. The motion was seconded by Board
Member Teichert. Meeting adjourned at 7:20 p.m.
Sue Roberds, Secretary
Chuck Whidden, Chair
PREPARED BY: S. Roberds
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