HomeMy WebLinkAboutAgenda Packet 12/05/2006•
PQ1R'T kGELES
W A S H I N G T O N, U. S. A.
CITY COUNCIL MEETING
321 East 5"' Street
December 5, 2006
REGULAR MEETING
6:00 pm
AGENDA ITEM ; F
first`
ACTION RE QUESTED
Page
Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged
to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings
may include the following
A. CALL TO ORDER - Regular Meeting (6:00 p.m.)
B. ROLL CALL -
PLEDGE OF ALLEGIANCE
PUBLIC CEREMONIES/PRESENTATIONS
C. WORK SESSION
D. (1) LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or
Council member
(2) PUBLIC COMMENT This is an opportunityfor members of the public to speak to the City Council about
anything. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than
5 minutes per person and a total of 15 minutes for this comment period. (These time periods maybe lengthened or
shortened at the discretion of the Mayor)
E. CITY COUNCIL COMMITTEE REPORTS
F. ORDINANCES NOT REQUIRING PUBLIC
HEARINGS
1. Purchasing Policy
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1. Second reading; Adopt ordinance
2. Revisions to Planning Commission
F-13
2. Presentation; First reading; Continue to
Ordinance
12/19
G. RESOLUTIONS
H. OTHER CONSIDERATIONS
1. PUBLIC HEARINGS - QUASI-JUDICIAL
(7:00 P.M. or soon thereafter)
J. PUBLIC HEARINGS - OTHER
1. Lipman Street Vacation
J-1
1. Continue to January 2
2. Water Rate Study
J-3
2. Presentation; Second reading; Adopt
Ordinance
3. 2007 Budget
J-15
3. Presentation; Second reading; Adopt
Ordinance
4. Surplus Landfill Equipment
J-21
4. Authorize procurement; Surplus equipment
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE
MAYOR TO DETERMINE TIME OF BREAK
December 5, 2006 Port Angeles City Council Meeting Page - 1
PUBLIC HEARINGS
0
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Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as land use permit
applications, proposed amendments to City land use regulations, zoning changes, and annexations. In addition, the City Council
may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may
be controversial, and the City Council may choose to seek public opinion through the public hearing process.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE 0
MAYOR TO DETERMINE TIME OF BREAK
December 5, 2006 Port Angeles City Council Meeting Page - 2
.." G i ✓ Pg Y,, ,.5v-rlE,:°g
AGENDA ITEM �� xFirst�
1,4kR.SKayF'"
tE;s�ga'ss `( ��Tf{YY BKsY''S kv "a '# zrrr
CTI®�NREQUESTED�
. z�
K.
FINANCE
1.
Equipment Purchase — Dewatering Dumpster
K-1
1. Approve purchase
Boxes & Lids, Project 06-29
2.
BPA Agreement for Emergency Line Repair
K-3
2. Approve Agreement
— Nippon 69 Kv
L.
CONSENT AGENDA
1.
City Council Minutes dated November 21
L-1
Accept Consent Agenda
2.
City Council Minutes dated November 28
L-9
3.
Low Impact Development Grant Acceptance
L-11
4.
Surplus Timber at Landfill — Set Public
L-13
Hearing Date
5.
Surplus City Property at 215 South Lincoln
L-15
Street — Set Public Hearing Date
6.
Lincoln Street Storm Sewer, Project 05-13 —
L-17
Accept Completion
7.
Tree Trimming Contract, Project 06-34 —
L-19
Accept Completion
8.
Expenditure Approval List: 11/11-11/24
L-21
$2,624,077.97
M.
INFORMATION
1.
City Manager Reports:
2.
Planning Commission Minutes — October 25
M-1
3.
Planning Commission Minutes —November 8
M-13
4.
Parks Commission Minutes — October 19
M-19
5.
Change Orders, Contracts under $15K, Bids
M-25
and Grants
N.
EXECUTIVE SESSION (As needed and determined by City Attorney)
O.
ADJOURNMENT
PUBLIC HEARINGS
0
11
Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as land use permit
applications, proposed amendments to City land use regulations, zoning changes, and annexations. In addition, the City Council
may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may
be controversial, and the City Council may choose to seek public opinion through the public hearing process.
NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE 0
MAYOR TO DETERMINE TIME OF BREAK
December 5, 2006 Port Angeles City Council Meeting Page - 2
PORT -X GELES
WASH I N G T O N, U.S.A.
CITY COUNCIL MEETING
December 52006
I. CALL TO ORDER - REGULAR MEETING: to0,4122
II. ROLL CALL:
Members Present:
Mayor Rogers ✓
Deputy Mayor Williams
Councilmember Braun
Councilmember Headrick
Councilmember Munro
Councilmember Petersen
Councilmember Wharton
Staff Present:
Manager Madsen ✓
Attorney Bloor --
Clerk Upton —
G. Cutler
D. McKeen
T. Riepe
Y. Ziomkowski
III. PLEDGE OF ALLEGIANCE:
Other Staff Present:
c.
PQRTAKELEI CITY COUNCIL MEETING
W A S H I N G T O N, U. S. A. Attendance Roster
DATE OF MEETING: December 5, 2006
LOCATION: City Council Chambers
City of Port Angeles
PORT A VELESOrdinance/Resolution Distribution List
W A S H I N G T O N, U. S. A.
City Council Meeting of December 5, 2006
Ordinance
Resolution No.
City Manager
City Atty. (1) V-/ ✓
Planning
City Clerk (2)
Codifier (1) 17
Personnel
Cust. Svcs.
Finance/
Dir./Mgr. V
Police Dept.
Fire Dept.
Light Dept.
Parks & Rec.
MRSC (1)
PDN (Summary)
Extra Copies
TOTAL
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DATE: DECEMBER 5, 2006
TO: CITY COUNCIL
FROM: YVONNE ZIOMKOWSKi, FINANCE DIRECTOR V
SUBJECT: ORDINANCE REVISING PURCHASING POLICY AND PROCEDURES
Summary: The purchasing policy and its attendant Ordinance have not been updated since 1991.
The City's financial software contains a purchasing system, which is currently being utilized.
Purchasing policy and procedures should be updated to reflect the change in system capabilities, to
allow for an increase in the approval levels by Department Heads and City Manager, and to ensure
all .purchases are appropriately authorized, recorded, and reported. This Ordinance implements
revised purchasing policies and incorporates all other resolutions pertaining to purchasing into one
document.
the attached Ordinance.
Background /Analysis: Several resolutions referring to purchasing were passed between 1991
and 2001. However, the City's purchasing policy has not been updated since 1991. During this
time, the financial system has been changed twice. The new financial software, Sungard HTE,
allows for the fully automated process of initiating purchase orders as well the electronic approval
of the purchase and expenditure at various levels of authority. This will ensure that all purchases
are appropriately entered, reported, and authorized.
The attached Ordinance accommodates these changes, as well as makes some housekeeping
corrections. In addition, the ordinance contains a staff recommendation to increase authorization
levels, as they have not been changed in 15 years.
The recommended changes to the approval levels are as follows:
• Department Heads: up to $5,000 (currently up to $1,000)
• Finance Director: $5,000 and over
• City Manager: $15,000 and over (currently $10,000)
• City Council: $25,000 and over (currently $15,000)
The Finance Committee has reviewed the policy and recommends approval of same.
A copy of the ordinance is attached for your review.
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, amending the
procedure to be followed in approving purchase orders and signing
checks, and amending Ordinance No. 2628 and Chapter 3.05 of the
Port Angeles iVlunicipal Code, and consolidating various resolutions
regarding purchasing.
WHEREAS, the current Purchasing Ordinance was last updated in 1991 and is
outdated and in need of revision,
WHEREAS, the City wishes to update and incorporate into a uniform purchasing
policy several policies adopted previously by resolution;
NOW, THEREFORE, THE CITY COUNCIL OF PORT ANGELES, WASHINGTON,
DO ORDAIN AS FOLLOWS:
Section 1. Ordinance 2628 and Chapter 3.05 PAMC are hereby amended to read as
follows:
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Sections:
3.05.010 Review and Approval of Purchase Orders.
3.05.020 Preparation of Claims.
3.05.030 Duty to Sign Validi of Checks.
3.05.040 Approval of Payment of Claims.
3.05.050 Lowest Responsible Bidder
3.05.060 Authority to Enter into Contracts, Leases or Rental Agreements.
3.05.070 Small Purchase Contracts.
3.05.080 Small Works Roster.
3.05.090 Limited Public Works Process.
3.05.100 Public Inspection of Purchase Small Works Roster, or Limited Public
Works Awards.
3.05.110 Change Orders on Construction Contracts
3.05.00120 Definition of Credit Card.
3.05.060130 Issuance, Use and Control of Credit Cards.
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3.05.010 Review and Approval of Purchase Orders. It shall be the responsibility of each
Department Head of the City to review and approve or disapprove all purchase orders for claims
against-his or her Department. It shall be the responsibility of the Finance Director of
Adni-in _trafi-._ Serviees to review and approve or disapprove all purchase orders in excess of
$5,000.00 in accordance with the 6ity's purchasing poficy. Ad! pnrehast orders so reviewed mid
I LU11111113LICLU ve Sel"Vices or their designees. All purchase orders in excess of $5,0A shall also
bear the signature of the 6ity Manager or his .All purchase orders in excess of $1.5,000
shall be approved by the City Manager or designee. All purchase orders in excess of $25,000
shall be approved by the City Council.
3.05.020 Preparation of Claims. Adi such ciainis shall be prepared fbr audit and payrnti-ft
on a form mid in the manner prescribed by the Division of Mmill"cipaleorporations in fl= State
Auditor's Office. The form shail provide f'or the auflientication and certification by the BLJL'L ECtOr Of
Adtninistrative Services fliat the materials ha-ve been fun�shed, the services rendered or the labor
performed as desetibed, and thatthe c!"Ifilin is ajust, c�ae and unpaid obligation against the eity; an
no claim shall be paid without such atithentication mid certific All claims for payment shall
be submitted to the Finance Department with documentation certifying that (1) the materials have
been furnished, the services rendered, or the labor performed as described, and (2) the claim is a lust
due and an unpaid obligation against the City.
3.05.030 $uValidity of Checks. ft sird! be the duty of the eity Manager and th
Director of Administrative Services to-sign To be valid, all checks in payment of claims must be
signed by both the City Manager and the Finance Director.
3.05.040 Approval of Payment of Claims. It shall be the duty of the Finance Director of
to present not less frequently than once each month a list showing all
claims paid and the date of such payment to enable the City
Council to make inquiry on any item appearing thereon. Upon the satisfaction of such inquiry,
if any, the City Council shall by motion approve the report of claims paid as herein provided and
order the same filed as a permanent record.
3.05.050 - Lowest Responsible Bidder. When the City receives bids or quotes and it is
necessary to determine the lowest responsible bidder, the following shall apply:
A. For a contract for purchase of supplies, material or equipment, the City may take
into consideration the quality of the articles proposed to be supplied, their conformity with the
specifications the purposes for which required, and the times of delivery.
B. Whenever there is reason to believe that the lowest acceptable bid is not the best
price obtainable, all bids may be rejected and new bids may be obtained or direct negotiations
may be entered into to achieve the best possible price.
C. In determining "lowest responsible bidder"in-addition _to_price, the following
elements shall be given consideration:
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I . the ability, capacity, and skill of the bidder to perform the contract -
the character, integrity, reputation,judgment, experience, and
efficiency of the bidder,
3. whether the bidder can perforin the contract within the time
specified;
4. the quality of performance of previous contracts,
5. the previous and existing compliance by the bidder with laws
relating to the contract;
6. such other information as may be secured having a bearing on the
decision to award the contract;
7. tax revenue that the City would receive from purchasing the
supplies, materials, 'or equipment from a supplier located within the City's
boundaries, so that the purchase contract would be awarded to the lowest bidder
after such tax revenue has been considered. The tax revenues that the City may
consider include sales taxes that the City imposes upon the sale of such supplies
materials, or equipment, from the supplier to the City, provided that if the City
considers such tax revenues that it would receive from the imposition of taxes
upon a supplier located within its boundaries, the City shall also consider tax
revenues it would receive from taxes it imposes upon a supplier located outside
its boundaries;
S. _whether the products are made from recycled materials or may be
recycled or reused.
D. Immediately after the award is made, the bid quotations obtained shall be recorded
open to public inspection. and available by written, telephonic, or electronic request.
3.05.060 - Authority to Enter into Contracts, Leases or Rental Agreements. The City
Manager or his designee is hereby authorized to enter into contracts and leases or rental
agreements provided that the following conditions are met:
A. The contract does not obligate the City to expend_ in excess of Twenty Five
Thousand Dollars ($25,000).
B. The particular expenditure of City funds has been approved in the City Budget as
a proved by the City Council.
C. The lease or rental agreement is for a period that does not exceed one year and
involves a total rental amount or value that does not exceed $25,000. As deemed appropriate by
the City Manager, the City Council's Real Estate Committee may be consulted prior to executing
M such lease or rental agreement.
D. The City Manager or his designee shall notify the Council in writing of contracts
entered into pursuant to this section.
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3.05.070 - Small Purchase Contracts.
A. Whenever the reasonably anticipated purchase price of supplies material and
e uipment, except for public work or improvement, is more than $7,500 but less than $15 000
advertisement and formal sealed bidding for their purchase may be dispensed with if the uniform
2rocedure provided in RCW 39.04.190 and in this section is followed.
B. At least twice per year, the City Clerk shall publish in a newspaper of general
circulation within the Cit7a notice stating the existence of vendor lists and soliciting the names
of vendors for the lists.
C. Each City department that desires to award contracts for the purchase of supplies
material or equipment pursuant to this process shall do the following:
1. Obtain at least three written or telephone quotations from different vendors
of the supplies, material or equipment to be purchased.
2 Transmit the quotes to the City Manager or designee, accompanied by a
recommendation for award of the purchase contract to one of the vendors, who shall be the lowest
responsible bidder as defined in RCW 43.19.1911 and in section 050 of this Chapter.
3. If less than three quotes are obtainable due to factors beyond the control
of the department, the recommendation to the City Manager or designee shall be accompanied
by an explanation of the reasons for the lower number of quotes.
3.05.080 - Small Works Roster.
A. In lieu of the formal bidding procedures for public works protects as set forth in
RCW 35.23.352(1), the City may use the small works roster process provided in RCW 39.04.155
and in this section to award public works contracts with an estimated value of $200,000 or less.
B. The City may create a single general small works raster or may create small works
rosters for different categories of anticipated work. The small works roster or rosters shall be
created as follows
1. At least once a year the City Clerk shall publish in a newspaper of general
circulation within the City a notice stating the existence of the small works roster or rosters and
soliciting the names of contractors for such roster or rosters. In addition, responsible contractors
shall be added to an appropriate roster or rosters at any time they submit a written request and
necessary records.
2. The small works roster or rosters shall consist of all responsible contractors
who have requested to be on the list and are properly licensed or registered to perform such work
in this state.
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C. Each City department that desires to use the small works roster process without
advertising for bids shall do the following:
1. Invite written or telephone quotations from all contractors on the general
small works roster, or a specific small works roster for the appropriate category of work, to assure
that a competitive price is established and to award contracts to the lowest responsible bidder as
defined in RCW 43.19.1911 and section 050 of this Chapter.
2. As an alternative, quotations may be invited from at least five contractors
on the appropriate small works roster in a manner that will equitably distribute the opportunity
among the contractors on the appropriate roster and that will not favor certain contractors over
others.. _
3. If the estimated cost of the work is from $100,000 to $200 000 and the City
department chooses to solicit bids from less. than all of the appropriate contractors on the
appropriate small works roster, then the City_ must notify the remaining contractors that quotations
are being sought. At the City's sole option, such notice may be by (a) publishing notice in a legal
newspaper in general circulation in the City; (b) mailing a notice to those contractors; or (c�
sending notice to those contractors by facsimile or other electronic means.
4. Invitations for quotations shall include an estimate of the scope and nature
of the work to be performed as well as materials and equipment to be furnished
5. Immediately after an award is made, the bid quotations obtained shall be
recorded, open to public inspection, and available by written, telephonic, or electronic request.
3.05.090 - Limited Public Works Process.
A. In lieu of the small works roster process set forth in Section 080 of this Chapter,
the City may award a contract for work, construction, alteration, repair, or improvement prof ect
estimated to cost less than $35,000 using the limited public works process_ provided in RCW
39.04.155 and in this Section.
B. For limited public works projects, the City shall solicit electronic or written
quotations from a minimum of three contractors from the appropriate small works roster and shall
award the contract to the lowest responsible bidder as defined under RCW 43 19 1911 and in
Section 050 of this Chapter. After an award is made, the quotations shall be open to public
inspection and available by written, telephonic, or electronic request.
C. The City shall attempt to distribute opportunities for limited public works projects
equitably among contractors willing to perform in the City.
D. For limited public works projects, the City may waive the payment and
performance bond requirements of Chapter 3 9.0 8 RCW and the retainage requirements of Chapter
60.28 RCW, thereby assuming the liability for the contractor's non-payment of laborers
mechanics, subcontractors, materialmen, suppliers, and taxes imposed under Title 82 RCW that
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may be due from the contractor for the limited public works project. However, the Cite shall
have the right of recovery against the contractor for any payments made on the contractor's
behalf.
3.05.100 - Public Inspection of Purchase, Small Works Roster, or Limited Public Works
Awards.
A. Each department that makes an award for a purchase contract under the informal
bidding process in Section 070 of this Chapter or a public works project award under the small
works roster process in Section 080 of this Chanter or the limited public works process in Section
090 of this Chanter shall -provide the City Clerk with the name of the contractor or vendor
awarded the contract, the amount of the contract, a brief description of the type of work
performed or items purchased under the contract, and the date it was awarded.
B. The City Clerk shall post a list of the contracts awarded under Section 070 of this
Chapter at least once every two months. The City Clerk shall make available a list of the
contracts awarded under Section 080 of this Chapter at least once every year. The City Clerk
shall make available a list of the contracts awarded under Section 090 of this Chapter, which list
shall include all contracts awarded during the previous 24 months under the limited public works
process. The lists shall contain the name of the contractor or vendor awarded the contract, the
amount of the contract, a brief description of the type of work performed or items purchased
under the contract and the date the contract was awarded, The lists shall also state the location
where the bid quotations for these contracts are available for public inspection. The quotations
shall be available by written, telephonic, or electronic request.
3.05.110 - Change Orders on Construction Contracts
A. In accordance with the terms and conditions of this section, the City Manager and
the Director of Public Works and Utilities are hereby authorized to approve and sign construction
contract change orders on construction contracts, if the change order does not substantially change
the scope of the proj ect. and if the total contract amount as adjusted by the change order is within
the amount budgeted for the project.
B. If the total amount of the change orders for a project is $5,000 or less, the Director
of Public Works and Utilities may approve the change orders.
C. If the amount of the change order is between $5,000 and $100,000, it must also
be approved and signed by the City Manager provided that
1. The total of all change orders for a project costing less than $100.000 shall
not exceed $15,000.
2. The total of all change orders for a project costing $100,000 or more may
be issued for 15% of the original contract amount, not to exceed -11.Q 0,000.
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D. If the amount of the change order is in excess of the City Manager's authority, it
must be approved by the City Council.
E. When the City Manager or Director of Public Works and Utilities approves change
orders according to the conditions stated in paragraphs A and B above, he shall forward the
change order to the City Council for its information within thirty 13 0) days of the signing of the
change order.
3.05.85$ 120 Definition of Credit Card. As used in this Chapter, "credit card" means a
card or device issued under an arrangement pursuant to which the issuer gives to a cardholder the
privilege of obtaining credit from the issuer.
3.05.860130 Issuance Use and Control of Credit Cards. The City Council hereby adopts
the following system for the issuance, use and control of credit cards by City officials and
employees:
A. The Finance Department shall implement the following system for the distribution,
authorization, control, credit limits and payment of bills related to the use of credit cards by City
officials and employees:
1. Distribution. Credit cards will be distributed to those City officials and
employees who have job responsibilities which would be facilitated by the use of a credit card
and the credit card use would benefit the City. This shall include the City Council, City Manager,
Department Heads, Division Managers, and other officials and employees as determined by the
City Manager.
2. Authorization and Control. The Finance Department shall develop the
implementation guidelines and accounting controls to ensure the proper usage of credit cards and
credit card funds.
3. Credit Limits. The Finance Department shall set credit limits on each credit
card issued. The credit limit shall not exceed $2,500 without written approval of the City
Manager.
4. Payment of Bills. The Finance Department shall establish and implement a
written procedure for the payment of all credit card bills.
5. Unauthorized Charges. No employee shall use the City -issued credit card for
non -City business use. Any employee who violates this policy by using a City -issued credit card
for non -City business shall be subject to disciplinary action and shall be billed for all charges on
the credit card. The City Manager or his/her designee is authorized and directed to make payroll
deductions to recover any unauthorized charges.
6: Cash Advances. Cash advances on credit cards are prohibited.
B. The Finance Department is authorized to adopt any additional procedures or
policies necessary to implement the provisions of this section.
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Section 2. Ordinance 2480 and Chapter 2.06, City Meeting and Customer Service
Expenses, of the Port Angeles Municipal Code are hereby amended to read as follows:
2.06.010 Purpose. The purpose of this Chapter is to establish a policy for the payment
of necessary expenses for meals and refreshments at certain meetings of City government and for
refreshments in the lobby of City Hall. Payment of such expenses is necessary and appropriate
due to the increasing necessity to conduct important City business at City meetings that have to
be scheduled at normal meal times or for an extended duration, particularly during late evening
hours, and in order to encourage citizens transacting business at City Hall to review important
information about the permitting process and other aspects of City government, and to facilitate
positive communication, particularly when citizens have to wait for service.
2.06.020 Policy Established. It shall be City policy to pay expenses for meals or
refreshments, which shall in no event include alcoholic beverages, as may be specifically
approved from time to time by the City Council or City Manager, in the following circumstances:
A. When City meetings have to be scheduled by the City Council at normal meal
times so that City officials and employees will be precluded from having meals on their own time,
meals may be provided for such officials and employees as approved by the City Council for
payment by the City Manager or his designee, provided that the cost of such meals shall not
exceed the amount specified in the Personnel Policies and Procedures; and
B. When City meetings will extend over a number of hours and refreshments will
assist participants' mental and physical faculties to function optimally and thereby facilitate
meaningful participation in, and contribution to, the process of open government, refreshments
may be provided for such participants and paid for by the City Manager or his designee, provided
that the cost of such refreshments shall not exceed $25 per meeting.
C. In the lobby of City Hall at a location which will encourage citizens transacting
business, such as obtaining permits or paying utility bills, to review important information about
the permitting process and other aspects of City government, provided that the cost of such
refreshments shall not exceed $25 per week.
D. The City Manager is hereby authorized to spend City funds at periodic functions
such as award ceremonies employee recognition events, and related events, involving all levels
and departments of City government and at special functions such as dedication, ceremonial, and
special recognition events involving the general public and all levels of City government,
provided that such City funds have been budgeted and do not exceed $3,500 per function.
Section 3 - Repealer. Resolutions 4-91, 28-95, 6-96, 7-99, 7-01, and 1-02 are hereby
repealed.
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Section 4 - Severability. If any provisions of this Ordinance or its applications to any
person or circumstances is held to be invalid, the remainder of the Ordinance or application of the
provisions of the Ordinance to other persons or circumstances is not affected.
Section 5 - Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of the
scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 6 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of.
the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of November, 2006.
ATTEST:
Becky J. Upton, City Clerk
MAYOR
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED: .2006
By Summary
G:\Legal_Backup\ORDINANCES&RESOLUTIONS\2006-2I.Amending Purchasing Level Authorization, 110806.wpd (November 9, 2006)
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CIT*' OF ORT NGELES
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S H I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: DECEMBER 5, 2006
TO: CITY COUNCIL
From: WILLIAM E. BLOOR, CITY ATTORNEY
SUBJECT: REVISIONS TO PLANNING COMMISSION REGULATIONS
SUMMARY: This ordinance amends Chapter 2.36 of the Port Angeles Municipal Code and
Planning Commission procedures by authorizing an oath of office and making several "house
keeping" changes designed to make Planning Commission procedures consistent with other rules
and requirements.
RECOMMENDATION: First reading of ordinance.
BACKGROUND/DISCUSSION:
Planning Commission members provide an important service to the Port Angeles community by
making recommendations to Council on numerous issues, including zoning, Comprehensive Plan,
development, districting, and long range planning. It has been suggested in several quarters that
Planning Commissioners should have an oath of office, suitable to their position. This ordinance
does that.
In addition, the ordinance clarifies that the terms of office shall be staggered so that no more than
two members' terms expire in the same year. It also clarifies the research and fact-finding powers
granted to the Commission.
The ordinance is offered -fpr first reading at this Council meeting.
William E. Blo&-, City Attorney
Attacment
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G:\LEGALMEMOS.2006\Couneil.Planning Comm Ord.101006.wpd
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington,
amending membership procedures for the Planning
Commission, and Ordinance 1123, as amended, and portions
of Chapter 2.36 of the Port Angeles Municipal Code,
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
as follows:
Section 1. Ordinance 1123, as amended, and a portion of Chapter 2.36 of the Port
Angeles Municipal Code are hereby amended by amending 2.36.020 and 2.36.080 PAMC as
follows:
2.36.020 Membership.
A. Procedures.
1.
The seven members of the Planning Commission shall be appointed
by the City Council.
2.
Each member of the Planning Commission shall be required to take an
oath of office.
23.
Members may be removed from office for reasons deemed appropriate
by the Council, including but not limited to malfeasance in office or neglect of duties.
B. Criteria. Criteria used in selecting members shall include but not be limited
to the following:
I .
Members shall be residents of the City.
2.
Members shall have an understanding of the benefits of Z zoning and
1p annin to the City.
3.
Members shall be selected in accordance with the Equal Opportunity
guidelines.
4.
The Commission shall represent a broad spectrum of the community,
5.
Members shall be appointed without regard to political affiliation.
6.
Members shall not be City employees or members of the City Council.
7.
Members shall serve without pay.
C. Terms.
1.
A full term of office shall be four years.
2.
The tern of office shall start on March I st of the year in which the
appointment is made, provided that appointments to unexpired terms shall start as designated in
the appointment.
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3. Members of the Commission may be appointed to succeed themselves.
4. Appointments to fill an unexpired term shall be only for the remainder
of that term; , .
65.djail be
years,designatcd in the appointment and shall be fbi themaximuir lengths of terms, not to exceed four
The terms of
office shall be staggered so that no more than two members' terms expire in the same year.
-7 6. No person shall be allowed to serve on the Planning Commission for
more than two (2) consecutive four-year terms; provided that this prohibition shall not disqualify
any person now serving on the Planning Commission from completing the term that he or she
has been appointed to serve as of the effective date of this Chapter.
2.36.080 Fact-finding Powers.
A. The Planning Commission is authorized and empowered to act as a research
and fact-finding agency of the City. To that end, it may make such surveys, analyses, researches
and reports as are generally authorize directed or requested by the City Council_ or by the State:
law—. The Planning Commission upon such direction or request, is further empowered and
authorized_ upon .
A 1. To make inquiries, investigation and surveys concerning the resources of the
6ounty CV;
B 2. To assemble and analyze the data thus obtained and to formulate plans for the
conservation of resources and the systematic utilization and development thereof;
E 3. To make recommendations from time to time as to the best methods of such
conservation, utilization and development;
B 4. To cooperate with otherother-public
agency Les U.L Culy Stafe or the United States in any such planning; program, and
B 5. To make surveys and recommendations for the adoption by the City Council
of coordinated plans for the physical development of the City.
B. Limitation. The research and fact-finding powers granted to the
Commission shall be exercised by the Commission acting as a body. Individual commissioners,
separately or independently, are not authorized to exercise such powers.
Section 2 - Corrections. The City Clerk and the codifiers. of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction ofthe scrivener's/clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
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Section 3 - Effective Date. This ordinance concerns administrative action(s) and
therefore is not subject to referendum. This ordinance shall take effect five (5) days after passage
and publication of an approved summary thereof consisting of the title.
Section 4 - Severability. If any provision of this Ordinance, or its application to any
person or circumstances, is held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, shall not be affected.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of December, 2006.
ATTEST:
MAYOR
APPROVED AS TO FORM:
Becky J. Upton, City Clerk William E. Bloor, City Attorney
PUBLISHED: December 2006
By Summary
G:U.cgal_BackuplORDINANCES&RESOLUTIONS12006-30.Plamiing Comm.092606.wpd
November 22, 2006
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CITY OF'
0
ELES
W A S H I N G T O N, U. S. A.
st =4
CITY COUNCIL MEMO
DATE: DECEMBER 5, 2006,
TO: CITY COUNCIL
FROM: SUE ROBERDS, PLANNING MANA��
SUBJECT: STREET VACATION PETITION - STV 06-08•
LIPMAN/STONE - PORTION OF VINE STREET
Summary: Request to vacate a portion of public right-of-way.
Recommendation: Continue action to January 2, 2007, at petitioners' request.
Background/ Analysis: On November 7, 2006, the City Council continued action with regard to
a petition to vacate a portion of the Vine Street right-of-way to its December 5, 2006, regular
meeting at the petitioners' request. Staff has been contacted by the petitioners who requested that,
due to their inability to attend meetings in December, the matter be continued until January 2,
2007. As the petitioners are all in accord with the request, staff recommends that the matter be
continued until such date when the proponents can address Council in this matter.
Staff will be available for questions.
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DATE: December 5, 2006
TO: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: Water Rate Adjustments
Summary: HDR Engineering, Inc. and City staff completed a rate study for the Water and
Wastewater Utilities in early 2005 and City Council authorized rate adjustments in late 2005. An
update to the rate study was completed by staff and was presented to the City Council including
the recommended retail rate adjustments. It will be necessary to adjust retail water rates at this
time to maintain the fund in a financially prudent position.
Recommendation: 1) Open the public hearing that was continued from November 21, 2006,
2) Close the public hearing, 3) Adopt the attached ordinances.
Background/Analysis: At the November 21, 2006 City Council meeting, staff made a .
presentation on the requirements to increase water rates commencing January 1, 2007. No
comments have been provided to staff since the November 21, 2006 Council meeting concerning
the rate increases.
The main reasons retail rate adjustments are needed include: draw down of cash and rate
stabilization reserves to minimize rate impacts; increased operational and maintenance expenses;
inflation of expenses; capital facilities plan projects; and increased debt service. It will be
necessary to adjust retail water rates at this time,to maintain the fund in a financially prudent
position.
The proposed changes to the rate ordinance include water base and consumption charges, and a
few minor housekeeping matters. Staff will seek guidance on water rate design goals and
alternatives from the Utility Advisory Committee in the spring of 2007. Staff will return to the
Utility Advisory Committee in the summer of 2007 to discuss future water rate adjustments at that
time.
Since the last Council meeting, staff clarified the ordinance related to temporary water use, which
no longer excludes solid waste and medic 1 charges if temporary water use is provided.
Attachment: Proposed Rate Ordinances
NACCOUNCILFINAUWater Rate Adjustments Close Public Hearing.doc
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City of Port Angeles.
Water Rate Study Update
City Council
December 5, 2006
Larry Dunbar, Power Resources Manager
Proposed Ordinance Amendments
• Temporary use changes
— Wastewater charges — no charges
— Solid waste charges — charges may apply
— Medic 1 charges — charges now apply
— Temporary service fee — clarification
• Housekeeping Change Clarification
— PVC or PE pipe psi rating cost clarification
• Developer Reimbursement change
— Separate ordinance
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Recommendations
• January 2007 rate adjustment confirmed
• March 2007 rate structure goals & survey
• Perform annual rate review
Recommendations
• Re -open public hearing
• Close public hearing
• Consider adoption of proposed rate
adjustments & ordinance amendments
ON
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I'LL MAKE YA' A DEAL...
.........(A "VALUE ADDED" OFFER OF SUPPORT).........
...I WILL PUBLICLY SUPPORT A PROPOSED WATER RATE
INCREASE - AFTER YOU HAVE DONE THIS SURVEY, AND
BRING YOUR FINDINGS BACK TO STAFF FOR THEIR
RECOMMENDATON TO YOU - FOR YOUR ADOPTION, AND
EVEN THE WAIVING OF THE SECOND READING AND
PUBLIC HEARING — ON THIS PROPOSAL.
...EACH COUNCIL MEMBER TAKE YOUR OWN
RESIDENTIAL MONTHLY "AVERAGE" OF WATER USAGE
FOR THE PAST YEAR — DOUBLE THAT TOTAL MONTHLY
C.F.# - (AS YOUR HOUSEHOLD PROBABLY ONLY HAS (2)
PEOPLE) — AND WHATEVER (THAT) "TOTAL COUNCIL"
AVRG. C.F. # IS — WILL BE THE LOWEST BASE RATE "TIER"
FOR WATER, AND, WASTE WATER - STARTING FEB. 19 2007.
...CONSUMPTION RATES WILL COMMENCE ON EACH 100
C.F. OF USAGE AFTER THAT BASE AVRG. #.
THIS WILL COMPENSATE FOR THE PROPOSED INCREASE
OF 20% TO THE FLAT RATE. AND CONSUMPTION RATE
INCREASE THAT IS IN THE PRESENT PROPOSAL BEFORE
YOU TONITE.
...IN MARCH - AT THE PROPOSED MEETING FOR FUTURE
ANNUAL RATE REVIEWS - - YOU CAN PROPOSE TO THE
STAFF WHAT THE OTHER TIER STEP(s) SHOULD BE FOR
STEP RATES IN 2008 FOR IMPROVED CONSUMPTION /
CONSERVATION MEASURES FOR BOTH OF THOSE
UTILITIES .... ;-) ........
...SINCERELY, Paul Lamoureux... (12-5-06) .....................
...............DEAL — OR — NO DEAL??................
•
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising
water service connection fees and charges, water rates, and
amending Chapters 3.70, 13.32, 13.44, and 13.69 .of the Port
Angeles Municipal Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
as follows:
Section 1. Ordinance 3226, as amended, and Chapter 3.70, Fees, of the Port Angeles
Municipal Code are hereby amended by amending Subpart G of Section 3.70.110. PAMC to read
as follows:
3.70.110 - Subpart G.
G. Water Service Connection Fees
1. The new residential water service connection fee, including the meter,
shall be:
Service Size Meter
Service Connection Fee
1" 5/8" $715.00
1" 3/4" $750.00
1" 1" $775.00.
2. The new commercial/industrial water service connection fee, including the
meter, shall be:
Service Size Meter
1" 1"
211 211
Service Connection Fee
$1,295.00
$1,940.00
$2,590.00.
3. The fee for special or emergency turn -ons or turn-offs shall be $60.00
during regular working hours and $115.00 outside of regular working hours.
4. The water quality test fee required under PAMC 13.36.080 shall be
$70.00 plus the cost of the laboratory tests.
5. Installation and removal of a temporary service $50.00.
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Section 2. Ordinance 2181, as amended, and Chapter 13.32, Water Service Connection
Charges, of the Port Angeles Municipal Code are hereby amended by amending Section
13.32.040 PAMC to read as follows:
13.32.040 New Residential Service Connection Fee.
A. The fee for new residential water service connections, including the meter, shall
be as set forth in Chapter 3.70 PAMC.
B. Whenever residential water service connections are to be installed by the
Department at the same time a water main is being installed, the fee for new connections may be
reduced by ten .percent for each such connection,. when ten or more adjacent connections are
installed simultaneously. All excavations oftrench,-exposure of the main and trench backfill shall
be provided by the application..
C. This fee shall cover the cost of tapping the City's water main for the necessary
size of service, installing the copper tubing, type "K" or +66200 P`.-S-Pp..si. PVC or P.E. necessary
to reach to within two feet of the property line, to a maximum distance of sixty feet, and provide
and install a yoke, shut-off, meter and meter box. For any additional extra length of service pipe
beyond sixty feet, the customer shall be billed for the additional cost plus administrative
overhead.
Section 3. Ordinance 2181, as amended, and Chapter 13.44, Water Rates, of the Port
Angeles Municipal Code is hereby amended by amending Sections 13.44.010, 13.44.020,
13.44.025,13.44.030,13.44.040,13.44.050,13.44.070, and 13.44.090 PAMC to read as follows:
13 44.010 Monthly Residential Flat Rate. The monthly residential flat rate for each
service shall be as
A. $38.4-5 45.75 on bills beginning January 1, 20062007.
13 44 020 Monthly Residential Metered Rate - Within City.
A. The following monthly customer charges are applicable to water service to
single-family residences within the corporate limits of the City of Port Angeles. For the purposes
of this section, "single-family residences" are defined as structures designed for occupancy by a
single family only, containing a complete kitchen unit. Structures which are not "single-family
residences" include, but are not limited to, duplexes, fourplexes, apartments, and rooming houses.
The charge is based upon size of the service line, and not size of the meter, except as specified
below for the 5/8 -inch and 3/4 inch meters. The customer charges are as follows:
Service Size
with 5/8 -inch meter service
with 3/4 -inch meter
1 -inch service
Customer Charge Per Month On Bills
Beginning January -1, 20062007:
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$ -. H21.20
}9-3023.00
21:6025.70
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1 1/2 -inch service 40.0047.60
2 -inch service 6274.75
B. Metered consumption shall be as follows,
1. $1-42$1.70 for each one hundred cubic feet consumed on bills beginning
January 1, 20062007.
13.44.025 Commercial and All Other Monthly Metered Rates.
A. The following monthly customer charges are applicable to commercial and all
other water services other than those provided for under Sections 13.44.0 16 through 13.44.040
of this Chapter, within the corporate limits of the City of Port Angeles. Except as specified below
for 5/8 -inch and 3/4 -inch meters the customer charge is based upon size of the service line, and
not the size of the meter. The customer charges are as follows:
Service Size
with 5/8 -inch meter service
with 3/4 -inch meter
1 -inch service
1 1/2 -inch service
2 -inch service
3 -inch service
4 -inch service
6 -inch service
8 -inch or 10 -inch service
Customer Charge Per Month On Bills
BeginningJanum 1,.2-0062007:
$ 230.05
$ 26.9032.05
$ 29.7035.35
$ ,62.30
$ 79.7094.85
$143.05170.25
$233x83278.30
$460.70548.25
$732.? 5 872.00
B. Metered consumption shall be as 6flows
X1-5 1.37 for each one hundred cubic feet consumed on bills beginning
January 1, 20062007,
13.44.030 Monthly Industrial Metered Rate - Within City.
A. For the purposes of this section, "industrial customers" are defined as customers
whose average monthly potable water consumption is in excess of three hundred fifty thousand
cubic feet per month, where such average is computed by dividing total annual month period by
twelve; provided, that this rate shall not apply to public wholesale customers of the City, whose
rate shall be established by contract as set forth in PAMC 13.44.060.
B. Metered consumption shall be as
1. $1-.06$_L.26 for each one hundred cubic feet consumed on bills beginning
January 1, 26062007.
13.44.040 Monthly Residential Metered Rate - Outside City.
A. The following monthly customer charges are applicable to water service outside
the corporate limits of the City of.Port Angeles. Except as specified below for 5/8 -inch and 3/4-
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inch meters the charge is based upon size of the service line, and not size of the meter. The
customer charges are as follows:
Service Size Customer Charge Per Month On Bills
Beginning_January 1, 2-0662007:
1 -inch service
(with 5/8 -inch meter)
$26.2531.75
1 -inch service
(with 3/4 -inch meter)
$29.0034.50
1 -inch service
$338.65
1 1/2 -inch service
$6x0:6@71.40
2 -inch service
$93-7-6111.60
B. Metered consumption shall be as
}—$2-.- 2.52 for each one hundred cubic feet consumed regardless of size of
service on bills beginning January 1, 20662007.
13 44 050 Monthly Commercial Metered Rate - Outside the City.
A. The following monthly customer charges are applicable to commercial water
service outside the corporate limits of the City of Port Angeles.. Except as specified below for
5/8 -inch and 3/4 -inch meters the charge is based upon the size of the service line and not the size
of the meter. The customer charges are as follows:
Service Size
1 -inch service
(with 5/8 -inch meter)
1 -inch service
(with 3/4 -inch meter)
1 -inch service
1 1/2 -inch service
2 -inch service
3 -inch service
4 -inch service
6 -inch service
Customer Charge Per Month On Bills
Beginning January 1, 2-0662007:
$39045.10
$40.3548.05
$44.6553.15
$78.6093.55
$�-1-9:56142.30
$2-14.55255.35
$350.90417.60
691.10 822.40
B. . Metered consumption shall be as follows.
1. $1.74$2.07 for each one hundred cubic feet consumed on bills beginning
January 1, 20662007.
13 44 070 - Rates - Temporary Water Use.
A. For billing purposes where two or more premises are served on a temporary basis
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through a single meter, each shall be considered a separate premises.
B. The use of water for construction purposes shall be allowed, where available, to
construct or reconstruct any building or structure or settle trenches or fills. Before commencing
such usage, application therefor shall be made to the Department and a temporary service fee
shall be paid in the following =ounf, accordance with 3.70.110.G.5 PAMC. .
jairany f, 2986. Water used shall be paid for at a rate described in Section, 13.44.650025.
C. There shall be no monthly customer charges for wastewater until a final inspection
13.44.090 Service Charge. Whenever the Department responds to a request outside of
regular working hours for assistance to investigate a deficiency in water service to any premises
and it is determined that the deficiency is the result of improper operation or maintenance of the
customer's plumbing, a charge will be made to defray a portion of the cost of responding to the
request in the following amount of
1. $1 i5-.7-6 197.20 beginning January 1, 2-0662007.
Section 4. Ordinance 2746, as amended, and Chapter 13.69, Water System
Development Charge, of the Port Angeles Municipal Code are hereby amended by amending
Sections 13.69.020, 13.69.050, and 13.69.110 PAMC to read as follows:
13.69.020 Definition. "Equivalent water meter"",shall mean a water service connection
to a residential unit, commercial use, or industrial use, consisting of a 3/4" or 1 " diameter service
line with a 5/8" or 3/4" meter.
13.69.050 Equivalent Water Meter Factors. The equivalent water meter factors for
determining the proportional equivalent of various sizes of water meters to a 3/4" or 1" diameter
service line with a 5/8" meter shall be in accordance with the following data provided in AW WA
Standard C700-77:
Meter Size
Operating
Equivalent Water
inches
Capacity(gpm)
Meter Factor
5/8
20
1.00
3/4
30
1.50
1
50
2.50
1-1/2
100
5.00
2
160
8.00
3
300
15.00
4
500
25.00
6
1,000
50.00
8
1,600
80.00
If the actual water meter size installed is increased to provide for fire sprinkler installation, then
the Director of Public Works shall determine the appropriate equivalent water meter factor based
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the Director of Public Works shall determine the appropriate equivalent water meter factor based
upon' a. standard installation for the use without fire sprinklers.
13.69.110 Penalty. In the event any connection to the City water or sewer system is made
without paying the fees required by this Ordinance, the owners of the property to which the
connection is made shall be required to pay a fine in the amount of two hundred fifty dollars.
Utility service shall be terminated until all fees and penalties owing have been paid.
Section 5 - Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of the
scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 6 - Severability. If any provisions of this Ordinance, or its application to any
person or circumstances, are held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
Section 7 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect shall take effect January 1, 2007.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the
ATTEST:
day of December, 2006.
Becky J. Upton, City Clerk
PUBLISHED: . 2006
By Summary
Karen A. Rogers, Mayor
APPROVED AS TO FORM:
William E. Bloor, City Attorney
G;\Legal_Hackup\ORDINANCES&RESOLUTIONS\2006-32. WaterServiceRates.102606.wpd
November 29, 2006
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ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising
developer reimbursement, Chapter 13.68 of the Port Angeles
Municipal Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN as
follows:
Section 1. Ordinance 2732, as amended, and Chapter 13.68, Developer Reimbursement, of
the Port Angeles Municipal Code are hereby amended by amending Subpart A of Section 13.68.030
PAMC to read as follows:
13.68.030 Application for Developer Reimbursement Agreement.
A. Any property owner, who uses private funds to construct water, sewer, storm sewer
and/or street system improvements where the cost of construction is greater than f=six thousand
dollars ($88962000), said limit to be adjusted annually in accordance with the ENR (Engineering
News -Record) Construction Cost Index, in the City or within the City's utility service area, to
connect to existing City water, sewer, storm sewer or street systems for the purpose of serving the
area in which the real property of such owner is located, may apply to the City to establish a
developer reimbursement agreement in order to recover a pro rata share of the costs from subsequent
users of the system(s).
B. The application must be on a form prescribed by the City Engineer and must be
accompanied by a nonrefundable application fee as set forth in Chapter 3.70 PAMC.
C. The City Engineer may require the applicant to submit a certified statement by a State
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of Washington licensed professional engineer containing an itemization of the total projected cost 0
of the system improvements and a copy of the design drawings and specifications.
D. The City Engineer is authorized to establish policies and procedures for processing
applications and determining eligibility of a system for a developer reimbursement agreement
consistent with the requirements of this Ordinance.
E. Applicants for developer reimbursement agreements must be in compliance with all
City ordinances, rules and regulations in order to be eligible for processing of such agreements.
F. A developer reimbursement agreement application shall not be accepted for the
improvement of a developer's abutting right-of-way and transitions as required pursuant to City
ordinance. An exception may be allowed when vertical grade and alignment changes are required
by the City Engineer to promote traffic safety and the City Engineer recommends a developer
reimbursement agreement.
G. The proposed improvements must be consistent with the comprehensive utility and/or
transportation plans of the City.
H. The City must have the capability and capacity to service the water, sewer, storm
sewer and/or street facilities.
I. The applicant must agree to an annexation covenant for the property to be serviced
by the proposed improvements, if such are located outside the City limits and any such
improvements must be located no further than 10 miles outside the City.
J. The application must comply with the requirements of this Ordinance and all other
applicable City ordinances.
Section 6 - Corrections. The City Cleric and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of the
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scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 7- Severability. If any provisions of this Ordinance, or its application to any person
or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions
of the Ordinance to other persons or circumstances, is not affected.
Section 8 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect
shall take effect January 1, 2007.
PAS SED by the City Council of the City of Port Angeles at a regular meeting of said Council
held on the day of December, 2006.
Karen A. Rogers, Mayor
ATTEST: APPROVED AS TO FORM:
Becky J. Upton, City Clerk William E. Bloor, City Attorney
PUBLISHED: 2006
By Summary
G;\Lcgat_Backup\ORDINANCES &RESOLUTiONS\2006-3 8-W aterSystemDeveloperRennbursementCharge l 1-30-06.wpd
November 29, 2006
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P '0) R, T-1111 . ....... INGELES
W A S H I N G T O N, U. S. A.
CITY COUNCIL MEMO
DATE: DECEMBER 5 , 2006
TO: CITY COUNCIL
FROM: YVONNE ZIOMKOWSKI, FINANCE DIRECT qR
SUBJECT: BUDGET ORDINANCE
Summary: The City of Port. Angeles is required to amend the current budget to reflect expense
appropriations, especially in cases where we are amending prior Council authorizations. It is also
required to adopt its new budget prior to the New Year. This document attempts to relate the desired
work program of the City as directed by the Council Goals, and allocates available resources
accordingly toward their accomplishment.
Recommendation: Staff recommends the Council adopt the proposed Ordinance
Background / Analysis: The attached documents are the proposed final adjustments to establish
three budgetary items. These include the amendments of the 2006 Budget, the adoption of the 2007
Budget, and the adoption of a 4.5% pay increase for Administrative, Management, and other non -
represented employees.
The recommended 2006 amended budget is $89,895,255. This is $14,148,764 less than originally
adopted. Most of these changes are related to the utility extension to the Western UGA annexation
and deferral of the 8t1i Street Bridges construction to 2007.
The 2007 budget totals $111,040,117 and includes $30,106,042 in capital improvement projects..
The preliminary budget was presented to the City Council on November 7, and November 21, 2006.
We have reviewed all known items of adjustment with the Finance. Committee during four separate
workshops. Public Hearings were held on budget and revenue sources on November 7, November
21, and December 5, 2006. The attached budget allocations appear to cover the items agreed to by
the Finance Committee and from prior information submitted either formally or informally through
the budget process. This budget ordinance reflects changes made to the preliminary budget as a
result of the budget workshops.
The attached spreadsheets show these changes in detail. As always, staff will be present to answer
questions or provide additional details.
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2007 Budget Ordinance
(: $11190409117
And.
$89,895,255
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2006 Amended Budget
Original Budget $104,044,019
Changes $14,148,764
Amended Budget $89,895,255
Changes to 2006 Budget
■ 8t" Street Bridges deferred to 2007
■ $800,000 in GF designated for CIP
■ $200,000 in GF designated for
economic development
■ $500,000 increase in; power
purchase
■ PA Housing Rehab $125,000
■ REET 1 & 2 $850,000 for design of
bridges
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6.7% (almost $7 M) increase
$111.0401117
$80,934,075 $30,106,042
Operating Budget Capital Projects
°% qd @&@ WD Bio
Preliminary Budgt $110,694,500
Proposed Changes $345,617
Final Proposed Budget for Approval
$11150405117
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Changes to Preliminary
Budget
Lodging Tax - $300,000- designated
for capital projects
REET 1 - $16,704 debt payment on
Laurel St. pavers
Equipment Services - $66,000 for two
police vehicles
Changes in cost allocation
($77,843)
ProposectO'r"' inanCe includes:
Proposed 2007 Budget
$11190405117
Proposed 2006 Amended Budget
$8998959255
Staff recommends the Council
approve the presented ordinance
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ORDINANCE NO .
AN ORDINANCE of the City of Port Angeles amending the 2006
budget; -adopting the 2007 budget, and providing for a -cost
of living increase for certain city, employees.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO ORDAIN as
follows:
Section 1. The annual budget appropriations for each separate fund of the City
of Port Angeles for the year 2007, as amended, fixed, and determined by the City Council after
public hearings held on Tuesday, November 7, 2006, Tuesday, November 21, 2006, and
Tuesday, December 5, 2006, as attached hereto as part of Exhibit "A", is hereby adopted,
approved and confirmed.
Section 2. The 2006 budget appropriations set forth in Ordinance 3225 are
hereby amended in accordance with the summary of appropriations for each separate fund and
the aggregate total for all such funds combined,. as shown in the Exhibit A that is attached
hereto.
Section 3. The City Clerk is hereby directed to keep on file the budget referred
to in Sections 1 and 2 above and to transmit a complete copy of the final budget to the Division
of Municipal Corporations in the Office of the State Auditor and to the Association of
Washington Cities.
Section 4. In accordance with the budget referred to in Sections I and 2 above,
effective January 1, 2007, through December 31, 2007, salaries and wages for
Administrative/Management and other non -represented employees shall be increased by 4.5%
based on 90% of the Seattle CPI as of August 2006.
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The above salaries and wages shall be paid in bi-weekly installments per accounting
procedures established by the City of Port Angeles, and shall be paid within five (5) working
days after the end of the payroll period, or as soon thereafter, per procedures established by the
City of Port Angeles.
Section 5.. The City Clerk and the codifiers of this ordinance are authorized to
make necessary corrections to this ordinance including; but limited to, the correction of the
scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and
any references thereto.
Section 6. This Ordinance exercises authority granted exclusively to the City
Council and is not subject to referendum. It shall take effect five days after publication.
PASSED by the City Council of the City of Port Angeles at a regular meeting
of said Council held on the 5th day of December, 2006.
MAYOR
ATTEST:
Becky J. Upton, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED
(By Summary)
G: \Legal_B acicup\ORDINANCES &RES OLUTION=006-3 6. Budget2007. wp d
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EXHIBIT A.
2006
2007
Fund
Amended
Adopted. .
A. General Fund
Mayor & Council
$70,339
$68,625
City Manager
716,285
891 842 - '
Community Services
137,500
135,000_..
Legal
594,514
720,096
Finance
1,921,549
2,118,425
Community & Economic Development
.448,928
500,153
Fire
1,707,450
1,741,944
Police
4,067,560
4,366,272
Public Works & Utilities
1,412,824
11587,187
Parks & Recreation
2,299,474
2,341,025..
Facility Maintenance
460,056
386,3.19 .
County Jail
350,000:
420,000
Transfers to Street Fund
325,000
360,000 '
Transfers. to Fine Art Center Fund
35,000
45,000
Transfers to Economic Development Fund
235,000
60,000
Transfers to Repair, Demolition &Code Compliance Fund
35,600
40,Q00"
Transfers to Recreational Activities Fund
169,000
182,500 -"
Transfers to. Medic I Fund
265,000
364;725
Transfers to Multi -Modal Property Acquisition DS Fund
500,000
0
Transfers to WUGA DS Fund
' 0
44,836
Transfer to CIP Funds
800,00.0
1 100,000
$16,551,079
$16,473,949
Total, General Fund
B. Special Revenue Funds "
Lodging Excise Tax
$370,200
.$678,200
Street
1,649,390
1,705,49.9
Real Estate Excise Tax #1
416,985
232,905
Real Estate Excise Tax #2
772,491
351,687
Criminal Justice
200,000
225,000
PenCom
1,975,503 ..
1.,904,829
Drug Task Force.
5,000
5,000
Recreational Activities
361,750
366,066 .
Port Angeles Works
23,600
1 0
Electric Utility Rural Economic Development
50,000
.50,000
Economic Development
219,845
317,580
Contingency
100,000
0 ."
Repair, Demolition and Code Compliance
35,662
40,042
PA Housing Rehab Project"
125,657
0
Senior Center Maintenance
2,500
2,500 .
Firearms Range
13,750
2,800
Waterfront Trail
2,400
2,400
Total, Special Revenue Funds
$6,324,733
$5,884,508
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C. Debt Service Funds
2001 Refunding G.O. Bond - Senior Center/Fire Hall
$387,313
$386,638
1992 Refunding G.O. Bond - Vern Burton
86,308.
0
1995 G.O. Bond - Library
7,768
0
2005 Refunding G.O. Bond - Library
274,200
278,500 .
2005 LTGO Bond - WUGA
127,787
248,015
2006 LTGO Bond - Multi -Modal Property Acquisition
24,147'
86,890
_.
._..... ....._ ........ .._.
LID Control
__..... 1,000.. _;..._
0
.
Total, Debt Service Funds
$908,523
$1,000,043
D. Capital Improvement Funds
Capital Improvement
$4,178,578
$3,482,560
Property. Management
174;936
9,500
Lincoln Park Improvement
8,000.
0 .
Senior Center.Construction
40,000
360,000 ..
Carnegie Library Restoration .
11,724.
_ 0
8th Street Bridge Reconstruction
675;000-
16,200,000. .
Western Urban Growth Area
1,595,100
0
Total, Capital Improvement Funds _
$6;683,338
$20,052,060
E. Permanent Funds
Esther Webster Trust
$145,727
$209,148 .
Total, Permanent Funds.
$145,727
$209,148
F. Enterprise Funds
Electric
$30,138,674
$30,341,742 .
Water
4,098,245
7,637,950
Wastewater
4,973,882
9,628,754
Solid Waste Collection
2,837,495
3;403,540
Solid Waste Transfer Station/Landfill.
7,498,731
7,795,777
Stormwater
706,477
397,656
Medic I
1,124,430
1,256,969
Total, Enterprise Funds
$51,377,934
$60,452,388
G. Internal Service Funds
Equipment Services
$3,330;433
$1,794,065
Information Technology
689,378
1,116,740.
Self Insurance
3,779,722
3,938,310
Total, Internal Service Funds
$7,799,533
$6,849,115
H. Fiduciary Funds
Firemen's Pension
$104,388
$108,906
Total, Fiduciary Funds
$104,388
$108,906
Total Funds
$89,895,255
$111,040,117
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WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: December 05, 2006
TO: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities
SUBJECT: Surplus Vehicles and Equipment from Landfill
Summary: With the upcoming landfill closure, the remaining vehicles and equipment supporting
the landfill are no longer needed. One of the pieces of equipment, the D -7R dozer, is under lease
with Caterpillar, Inc. The dozer can be bought -out from Caterpillar Inc., for $139,000 and resold
at a profit at the current market value of approximately $200,000. The Dozer and the other landfill
vehicles and equipment need to be declared surplus and disposed of in the most efficient manner.
Recommendation: 1) Conduct the Public Hearing, 2) Authorize the City Manager to activate
the purchase option for the D -7R Dozer lease, and 3) Declare as surplus the vehicles and
miscellaneous equipment listed on attachment "A" including the D -7R Dozer being bought,
and authorize the Director of Public Works and Utilities to dispose of them in the most
efficient manner.
Background/Analysis: With the upcoming landfill closure, the remaining vehicles and equipment
supporting the landfill are no longer needed. The Fleet Manager has determined that these
vehicles are in excess and no longer needed to meet City requirements. The vehicles and
equipment to be declared surplus and disposed of are identified on the attached list. Proceeds from
the sale of these vehicles and equipment will be returned to the Solid Waste Utility.
One of the listed pieces of equipment, the D -7R dozer, is under lease with Caterpillar, Inc. The
dozer can be bought -out from Caterpillar Inc., for $139,000 and resold at a profit at the current
market value of approximately $200,000. Sufficient funds have been identified in the 2007 Solid
Waste budget to buy-out the dozer lease. Because the Caterpillar D -7R dozer is valued at over
$15,000, a public hearing is required prior to it being disposed of.
It is recommended that the City Manager be authorized to activate the purchase option for the D -
7R dozer lease. Additionally, recommend declaring as surplus the vehicles and miscellaneous
equipment on the attached list including the D -7R Dozer being bought, and authorize the Director
of Public Works and Utilities to dispose of them in the most efficient manner.
N:\CC0UNCIL\FINAL\Land811 Surplus Vehicles and Equipment .doc J -21
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2006 Surplus List of Landfill Vehicles
VEHICLE
DIVISION
YEAR
DESCRIPTION
REASON FOR SURPLUS
MILES/HRSj
STATUS
Caterpillar
Past serviceable life cycle,
1915
SW
1990
Com actor
determined excess
13974
Not Replaced
1923
SW
2003
Caterpillar
4,404
Not Replaced
D -7R
Determined excess
Ford Roll Off
Past serviceable life cycle,
Not Replaced
1582
WW
1982
Truck
determined excess
1600
Ford Dump
Past serviceable life cycle,
Not Replaced
1918
SW
1993
Truck
determined excess
2570
Past serviceable life cycle,
Not Replaced
1932
SW
1999
1 Dodge P/U
determined excess
76300
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NACCOUNCILFINAL\L.andfill Surplus Vehicles and Equipment .doc J -22
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WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: DECEMBER 05, 2006
TO: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities f� '
SUBJECT: EQUIPMENT PURCHASE: DEWATERING DUMPSTER BOXES AND LIDS, PURCHASE
CONTRACT No. 06-29
Summary: With the forthcoming closure of the Port Angeles Landfill, the City will no longer be
able to dispose of a number of residual products that are wet without dewatering them. The City
planned to buy three dewatering dumpster boxes and contracted for the first of these in July 2006.
The July 2006 contract contained an option to buy the additional two boxes that are required at the
same bid price. Funds have been budgeted in the 2007 budget for these two additional boxes.
Recommendation: Authorize the City Manager to sign a contract and purchase order for two
25 yard dewatering containers from Flo -Trend Systems, Inc.
Background/Analysis: With the forthcoming closure of the Port Angeles Landfill, the City will no
longer be able to dispose of a number of residual products that are wet without dewatering them.
The products are Waste Water Treatment Plant (WWTP) screenings and grit, contaminated sewer
and waterline excavations, sewer line vactoring, as well as street sweepings. Material must pass the
regulatory requirement of a paint filter test prior to transport and disposal (WAC 173-351-200).
This test requires all free water to be removed.
In July 2006, after receiving bids and City Council approval, staff contracted to buy its first
dewatering box for the WWTP's grit screenings. Last week, the WWTP's dewatering box was
delivered and found to be fully acceptable. Two additional boxes were planned to be bought for use
at the landfill to dewater excavated material and sewer vactorings. The existing contract contains
an option which is good until January 31, 2007 that allows the City to buy additional boxes at the
same bid price. Sufficient funds are available from the 2007 budget, one to be purchased from the
Wastewater Utility budget and one from the Water Utility budget.
The bids from the original procurement from July 2006 are summarized below:
Summary of Bids Including Tax
FIRM
CITY
QUOTE
Flo -Trend Systems, Inc.
Houston, TX
$37,940.00
Mid -Continent Equipment, Inc.
Tulsa, OK
$40,026.24
NACCOUNCILMNAL\Equip Purchase -Dewatering Dumpster Boxes & Lids, Proj 06-29.doc
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R..i...IV110
DATE: December 5, 2006
TO: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works & Utilities
SUBJECT: BPA Agreement for Emergency Line Repair- Nippon 69 Kv
Summary: On Monday, November 27, 2006 Bonneville Power Administration line crews, at the
request of the City and Nippon, repaired Nippon's 69 Kv transmission line at the head of Valley
Street after trees had taken down wire and insulators from the pole structure. This agreement
provides for the City to reimburse BPA for costs associated with the repair. These costs will be
reimbursed to the City by Nippon.
Recommendation: Authorize the Deputy Director of Public Works for Power Systems to
sign Agreement 07TX-12502 with the Bonneville Power Administration for emergency
services performed on November 27th and 28"', 2006.
Background/Analysis: On November 27, 2006, at the request of Nippon, the City requested the
assistance of the Bonneville Power Administration for repair of Nippon's high voltage 69 Kv
transmission line to the Port Angeles mill. Falling trees had severed both of the available electrical
feeds to the mill during the snowstorm and City crews were unavailable due to other emergencies
on our system.
Bonneville dispatched crews on Monday and completed work on the line later that night, restoring
power to the mill. This agreement provides for the City to reimburse BPA for their costs to
facilitate the repair. Nippon will in turn reimburse the City for these costs.
Staff recommends Council authorize the Deputy Director of Public Works for Power Systems to
sign Agreement 07TX-12502 with the Bonneville Power Administration for emergency services
performed on November 27th and 28th, 2006.
N:ICCOUNCILTINADEmergency Electrical Line Repaindoe
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CITY COUNCIL MEETING
Port Angeles, Washington
November 21, 2006
CALL TO ORDER - Mayor Rogers called the regular meeting of the Port Angeles City Council to order at
REGULAR MEETING: 6:04 p.m.
ROLL CALL: Members Present: Mayor Rogers, Deputy Mayor Williams, Councilmembers
Braun, Headrick, Munro, and Wharton.
Members Absent: Councilmember Petersen.
Staff Present: Manager Madsen, Attorney Bloor, Clerk Upton, G. Cutler,
D. McKeen, T. Riepe, Y. Ziomkowskij. Pierce, N. West, D
Bellamente, B. Coons, L. Dunbar, B. Sterling, and S.
Roberds.
Public Present: C. Kidd, C. Bariel, J. Bariel, M. Wiley, D. Perry P.
Lamoureux, Q., Boe, J. Moss, and T. Gudgal. All others
present in the audience failed to sign the roster.
PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilmember Braun.
ALLEGIANCE:
PRESENTATIONS, 1. Proclamation in Recognition of National American Indian Heritage Month:
CEREMONIAL
MATTERS & Mayor Rogers read the proclamation designating the month of November as National
PROCLAMATIONS: American Indian Heritage Month. She presented the proclamation to Liz Mueller,
Jamestown S'Klallam Tribe; and Frances Charles and John Miller, Lower Elwha Tribe.
National American
Indian Heritage Month Mayor Rogers then extended birthday greetings to Councilmember Braun.
WORK SESSION: None.
LATE ITEMS TO BE Manager Madsen added discussion under the City Manager's Report, to include
PLACED ON THIS OR consideration of a possible special meeting.
FUTURE AGENDAS &
PUBLIC COMMENT: Paul Lamoureux, 602 Whidby, addressed the Council regarding his representation of a
large portion of the community, the lack of credence given to his input, and his proposed
increase in the at -large representation on the Utility Advisory Committee.
Jim Jones, Jr., 2106 Seabreeze Place, spoke in support of the two Interlocal Agreements
between the City and the County on the Eastern Urban Growth Area. He reported that
both agreements were approved by the County Commissioners earlier in the day, and he
was available to answer questions.
Yvonne Bayuga , 912 Strait View Drive, a member of the Senior Center Board, thanked
the Council for arranging the Qwest give-away of 425 land -line telephones to area senior
citizens.
CITY COUNCIL MEETING
November 21, 2006
CITY COUNCIL
Mayor Rogers reported on the first "Community Conversations" held this past week with
COMMITTEE
14 in attendance and a variety of topics discussed. She felt future sessions will be very
REPORTS:
fruitful and enjoyable.
OTHER
J.&2. City/County Eastern Urban Growth Area (EUGA) Sewer Interlocal Agreement
CONSIDERATIONS:
and Revenue Sharing Agreement:
City/County Eastern
Public Works & Utilities Director Cutler presented a summary of the proposed Interlocal
Urban Growth Area
Agreement with Clallam County for a sewer line in the Eastern Urban Growth Area.
(EUGA) Sewer
With the use of a PowerPoint slide, he showed a map reflecting the path for the sewer
Interlocal Agreement and
line, which is valued at $5 million for design, construction, and necessary easements.
Revenue Sharing
Director Cutler reviewed the significant provisions of the agreement as per the
Agreement
memorandum in the agenda packet, noting the County Commissioners had approved the
agreement earlier in the day. He added that the Utility Advisory Committee had also
endorsed approval of the agreement.
Finance Director Ziornkowski then used PowerPoint slides to review the proposed
revenue sharing agreement with Clallam County, providing background information, and
the intent and design of the agreement, which she felt to be fair and equitable for both
parties. Director Ziomkowski indicated that the community as a whole will benefit. She
provided further information as relates to the definition of new business, and she
discussed revenue sharing before and after annexation, as well as revenue allocations
under the agreement. Discussion followed with Director Ziomkowski answering
questions posed by the Council. At Mayor Rogers' request, Manager Madsen reviewed
the agreement relative to no annexation taking place from last year for the next ten years,
with a logical progression after that time of five areas before any other areas can be
annexed. Following further brief discussion, Deputy Mayor Williams moved to
authorize the Mayor to sign the Interlocal Agreement and the City Manager to
negotiate minor modifications, if necessary, for the EUGA sewer line and, further,
to authorize the Mayor to sign the Interlocal Cooperation Agreement on revenue
sharing with the County, authorizing the City Manager to negotiate minor
modifications if necessary. The motion was seconded by Councilmember Braun
and, following brief discussion and supportive comments by the Council, a vote was
taken on the motion, which carried unanimously.
FINANCE: 1. Laurel Street Sidewalk Project Funding:
Laurel Street Sidewalk At its meeting of October 3, 2006, the City Council directed staff to proceed with a design
Project Funding to preserve a portion of the Port Angeles Underground on the west side of Laurel Street
between Front and First Streets, The Council also asked staff to propose funding sources
for the project. At this time, Director Ziomkowski summarized information on funding
options for the Laurel Street Sidewalk Project, to include lodging tax funds, General Fund
reserves, CIP reserves, and Real Estate Excise Tax 1 reserves. She answered questions
posed by the Council, after which discussion followed with individual Councilmembers
expressing their preferred options. Councilmember Headrick moved to fund a$60,000
match from lodging tax funds, a $17,818 annual payment from lodging tax funds,
and a $16,704 annual payment from the Real Estate Excise Tax 1. The motion was
seconded by Councilmember Braun. Following brief discussion and clarification, a
vote was taken on the motion, which carried unanimously.
Break Mayor Rogers recessed the meeting for a break at 7:08 p.m. The meeting reconvened at
7:18 p.m.
OTHER 3. Stephens Subdivision:
CONSIDERATIONS:
(Cont'd) Principal Planner West presented information pertinent to the Stephens Preliminary
Subdivision involving approximately 2.36 acres of land zoned RS -7 Residential Single
Stephens Subdivision Family at the southeast corner of Peabody and Viewcrest. Mayor Rogers noted this is a
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CITY COUNCIL MEETING
November 21, 2006
OTHER
CONSIDERATIONS:
quasi-judicial matter, and Deputy Mayor Williams reported that something arrived in his
Council box; he was uncertain if it was related to this matter. He added that he is a real
(Cont'd)
estate agent, and he has no transactions involving this property. Manager Madsen
Tax Levy, Utility Fee
clarified that, to his knowledge, all Councilmembers except Councilmember Wharton
Stephens Subdivision
received an e-mail from a citizen on this matter while it was under consideration by the
(Cont'd)
Planning Commission. He sent an e-mail notifying the Council this matter would be
Adjustments
coming to the Council in a quasi-judicial forum, so the e-mail should be disregarded,
Ordinance No. 3260
Councilmember Wharton indicated she lives within 300 feet of the property, she received
Ordinance No. 3261
the legal notice, but she has no financial interest in the property, Mayor Rogers disclosed
Ordinance No. 3262
her husband is a real estate agent who has no vested interest in the area,
Mr. West indicated that, during the public process, concern was expressed regarding the
location of driveways for the three lots accessing onto Peabody Street, plus neighbors
were concerned with traffic and the lack of sight at the crown of Peabody Street.
However, it was determined that vehicle speeds are more of an issue than sight. Mr. West
provided a correction to the staff memo in that there were nine conditions forwarded to
the Council for consideration. Discussion ensued on such matters as possible traffic
calming measures, a sidewalk being part of the proposal, and the opportunity for radar
and traffic emphasis in the area. Councilmember Braun moved to adopt the
recommendation of the Planning Commission to approve the preliminary
subdivision application, citing Conditions i - 9, Findings 1- 21, and Conclusions A -
E, as set forth in Exhibit "A", which is attached to and becomes a part of these
minutes. The motion was seconded by Councilmember Wharton and carried
unanimously.
PUBLIC HEARINGS - 1. Sommers Street Vacation:
OTHER:
Principal Planner West reviewed the petition to vacate a portion of the Madrona/Hazel
is Sommers Street alley east of Fairmont Avenue. The right-of-way is approximately 160' in length and has
Vacation never been developed. Compensation was set at $3.00 per sq. ft. The Planning
Ordinance No. 3259 Commission recommended approval.
Mayor Rogers read the Ordinance by title, entitled
ORDINANCE NO. 3259
AN ORDINANCE of the City of Port Angeles, Washington, vacating
a portion of the Madrona/Hazel alley right-of-way, Townsite of Port
Angeles, Washington.
Mayor Rogers opened the public hearing at 7:31 p.m. There being no public testimony,
the public hearing was closed at 7:31 p.m. Councilmember Headrick moved to waive
the second reading of the Ordinance. Deputy Mayor Williams seconded the motion,
which carried unanimously.
Councilmember Headrick moved to adopt the Ordinance as read by title, citing
Condition 1, Findings 1 - 10, and conclusions A - D, as set forth in Exhibit "B",
which is attached to and becomes a part of these minutes. ,Councilmember Braun
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seconded the motion, which carried unanimously.
2007 Budget, Property
2, 2007Budget, Property Tax Levy, Utility Fee Adjustments, andRecreationalFee
Tax Levy, Utility Fee
Adjustments:
Adjustments, and
Recreational Fee
Finance Director Ziomkowski indicated the public hearing this evening on the 2007
Adjustments
Budget should be continued to the December 5 City Council meeting at which time the
Ordinance No. 3260
Council could consider adoption of the Budget. Using PowerPoint slides, she provided
Ordinance No. 3261
an in-depth review of the $111 million budget, noting its ties to the goals set by the
Ordinance No. 3262
Council. The $111 million budget compares to a budget of $104,044,019 in 2006. She
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CITY COUNCIL MEETING
November 21, 2006
PUBLIC HEARINGS -
OTHER: (Cont'd)
2007 Budget, Property
Tax Levy, Utility Fee
Adjustments, and
Recreational Fee
Adjustments
Ordinance No. 3260
Ordinance No. 3261
Ordinance No. 3262
(Cont' d)
noted the budget is supported by $4.6 million or 4% from reserves, after which she
reviewed in detail the budget by fund types, the increases in operating costs, the means
by which the level of services will be maintained, and the major capital projects that are
underway. Director Ziomkowski summarized staffing enhancements, as well as the
budgeted expenses for each of the funds. She also reviewed changes made to the
preliminary budget in the amount of $178,580. Discussion followed with Director
Ziomkowski answering questions posed by the Council. It was agreed that essential
services need to be identified, after which other services can be prioritized.
In keeping with the requirement to conduct a first reading of the Ordinance, Mayor
Rogers read the Ordinance by title, entitled
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles amending the 2006 Budget,
adopting the 2007 budget, and providing for a cost of living increase
for certain city employees.
Mayor Rogers opened the public hearing at 8:22 p.m.
Jody Moss, Executive Director of United Way, 73 Bridge Lane, a County resident,
thanked the Council for preserving health and human service funding, which serves as
an investment in community.
There being no further testimony, at 8:24 p.m., Mayor Rogers continued the public
hearing to December 5`h.
Mayor Rogers announced the public hearing for the Property Tax Levy, as well as the
proposed fee adjustments. She opened the public hearing at 8:24 p.m. There being no
public testimony, she closed the public hearing at 8:24 p.m. Mayor Rogers read the
Ordinance on the Property Tax Levy by title, entitled
ORDINANCE NO. 3260
AN ORDINANCE of the City of Port Angeles, Washington, authorizing a
I %, or $35,353, over the highest lawful levy for 2006, increase in the
regular property tax levy plus any resulting from new construction, annexation,
and other specified increases in assessed valuation determining and fixing the
amount to be raised by ad valorem taxes for the fiscal year 2007, and directing
the City Clerk to certify said amount to the Board of Clallam County
Commissioners.
Deputy Mayor Williams moved to adopt the Ordinance as read by title. The motion
was seconded by Councilmember Braun and carried unanimously.
Mayor Rogers read the Ordinance on Utility Fee Adjustments by title, entitled
ORDINANCE NO. 3261
AN ORDINANCE of the City of Port Angeles, Washington, revising
Light utility service fees and Public Works & Utility Department fees
and deposits, and amending Chapter 3.70 of the Port Angeles Municipal
Code.
Deputy Mayor Williams moved to adopt the Ordinance as read by title. •
Councilmember Munro seconded the motion, which carried unanimously.
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CITY COUNCIL MEETING
November 21, 2006
PUBLIC HEARINGS -
Mayor Rogers read the Ordinance on Recreational Fee Adjustments by title, entitled
OTHER: (Cont'd)
ORDINANCE NO. 3262
2007 Budget, Property
Tax Levy, Utility Fee
AN ORDINANCE of the City of Port Angeles, Washington, revising
Adjustments, and
Facility use fees and Parks and Recreation fees, and amending Chapter
Recreational Fee
3.70 of the Port Angeles Municipal Code.
Adjustments
Ordinance No. 3260
Councilmember Braun moved to adopt the Ordinance as read by title.
Ordinance No. 3261
Councilmember Wharton seconded the motion. Discussion ensued, and Mayor Rogers
Ordinance No. 3262
advised the Council that she and Councilmember Petersen had asked that a quarterly
(Cont'd)
report be generated on revenues as compared to utilization so that the Council can study
the data. Discussion was also held on the level and sufficiency of the increases. A vote
was taken on the motion, with Mayor Rogers and Councilmembers Headrick,
Braun, Wharton, and Munro voting in favor of the motion. There were no opposing
votes. Deputy Mayor Williams noted that he remained quiet to protest the fees in
the Ordinance, which he felt were not high enough. According to the Council's
Rules of Procedure, when a Councilmember chooses to remain silent during a vote,
that vote is counted as a "yes". Therefore, the motion passed 6 - 0.
Break
Mayor Rogers recessed the meeting for a break at 8:37 p.m. The meeting reconvened at
8:48 p.m.
Water Rate Study 3. Water Rate Study Presentation:
Presentation
Power Resource Manager Dunbar used PowerPoint slides to make a presentation on the
Water Rate Study Update and a recommendation for the Council's consideration, noting
that the main need is for CFP -related project funding. Mr. Dunbar summarized the CFP
Projects, ending fund balances and revenue requirements with and without rate
adjustments, and the proposed rate adjustments. The Utility Advisory Committee asked
staff to look at a rate design for water as well as other utilities, with a recommended
annual review of all rates. Mr. Dunbar also reviewed some housekeeping changes
incorporated into the Ordinance, which led to discussion about psi standard and possible
pressure reduction devices associated with the need for affordable housing. The
recommendation is for a rate adjustment as of January 1, 2007.
In keeping with the requirement to conduct a first reading of the Ordinance, Mayor
Rogers read the Ordinance by title, entitled
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising water
service connection charges, water rates, developer reimbursement, and system
development charge and amending Chapters 13.32, 13.44, 13.68 and 13.69 of
the Port Angeles Municipal Code.
Mayor Rogers opened the public hearing at 9:15 p.m.
Paul Lamoureux, 602 Whidby, a City resident, expressed concern that the rate
adjustments may not be for the betterment of the community. Water is a necessity of life,
and he wondered if a majority of the residents will have any discretionary funds
remaining. Mr. Lamoureux suggested that, when rates go up, there should be more value
for the customer. He supported a tiered rate and was disappointed that no mention was
made of conservation. Brief discussion ensued about the City's structure being based on
cost of service; any other rate design would be a large shift in how the City sets its rates.
There being no further testimony, at 9:24 p.m., Mayor Rogers continued the public
hearing to December 5, 2006.
_5_ L-5
CITY COUNCIL MEETING
November 21, 2006
PUBLIC HEARINGS -
QUASI-JUDICIAL:
ORDINANCES NOT
REQUIRING PUBLIC
HEARINGS:
Purchasing Policy
Ordinance Revising
Medical Benefits for
Management and Non -
Represented Employees
Ordinance No. 3263
None.
Purchasing Policy:
Director Ziomkowski asked that this agenda item be deferred to the December 5`h City
Council meeting.
2. Ordinance Revising Medical Benefits for Management and Non -Represented
Employees:
Manager Madsen provided background information on proposed revisions to medical
plan coverage for Management and Non -Represented Employees. Human Resources
Manager Coons indicated there is an Ordinance associated with the change, and cost
sharing on the part of the employees would be reduced from 12% to 10%. He
summarized the proposed change from the AWC Plan B to that of a Preferred Provider
Option, for a $22,000 savings to the City. An advisory vote of impacted employees
resulted in the PPO being favored as the preferred option. Mr. Coons summarized the
attributes of the plan, noting the Finance Committee had forwarded a favorable
recommendation to the Council. Discussion followed, and Mr. Coons responded to
questions posed by the Council. Councilmember Headrick moved to waive the second
reading of the Ordinance. The motion was seconded by Councilmember Braun and
carried unanimously. Mayor Rogers read the Ordinance by title, entitled
ORDINANCE NO. 3263
AN ORDINANCE of the City of Port Angeles, Washington, revising the
Benefits plan for the City's Management, Administrative, and
Non -Represented Personnel and amending Ordinance 3219, as amended.
Councilmember Braun moved to adopt the Ordinance as read by title. The motion
was seconded by Councilmember Munro and carried unanimously.
RESOLUTIONS: None.
FINANCE: 2. Surplus 2000 Gallon Convault Fuel Tank from Landfill:
(Cont'd)
Public Works & Utilities Director Cutler reviewed the need to dispose of the tank because
Surplus 2000 Gallon of the Landfill closure; it is anticipated that the tank will be sold to Waste Connections
Convault Fuel Tank from for refueling their fleet of vehicles. Councilmember Munro moved to declare the tank
Landfill surplus, and authorize the Director of Public Works & Utilities to dispose of it in the
most efficient manner. The motion was seconded by Councilmember Headrick and
carried unanimously.
City Hall Standby Power 3. City Hall Standby Power Revisions, Project 06-41:
Revisions
Director Cutler summarized the situation where some of the City's computer servers
aren't tied into the emergency generator system, something that was just recently
discovered. Olympic Electric is being recommended for Phase I of the City Hall Standby
Power Project. Following brief discussion, Councilmember Wharton moved to
approve and authorize the Mayor to execute the contract for the City Hall Standby
Power Revisions Project #0641 with Olympic Electric in the amount of $21,441.52.
Councilmember Braun seconded the motion, which carried unanimously.
CONSENT AGENDA: Councilmember Munro moved to accept the Consent Agenda, to include: 1.) City
Council Minutes dated November 7; 2.) "A" Street Substation Protective Relay
-6- L.-6
0
•
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CITY COUNCIL MEETING
November 21, 2006
CONSENT AGENDA: Replacement, Project 04-06; 3.) Appointment of Medic 1 Representative to Utility
(Cont'd) Advisory Committee; 4.) Surplus of Landfill Equipment — Set Public Hearing; and 5,)
Expenditure Approval List: 10/28 —11/10 - $2,121,914.80. The motion was seconded
by Councilmember Braun. A vote was taken on the motion, which carried 5 - 0,
with Councilmember Headrick abstaining due to his absence from the Council
meeting of November 7th.
INFORMATION: Manager Madsen referenced the meeting of November 8`h regarding the Rayonier site
remedial investigation which opened the public input and comment period. The City
engaged a third party independent scientific group to evaluate the remedial investigation
report with the goal of helping the City advise the Council on whether the clean-up is
sufficient and is being carried out consistent with the protection of public health and the
potential reuse of the site. A report has been drafted by the consultant, and it is important
that staff meet with and advise the Council as to the remedial investigation needs for the
community. Manager Madsen felt it important for the Council to be fully updated on the
issue before the City's comments are submitted. He suggested a special City Council
meeting prior to the deadline of December 1st. In addition, there is a need for Executive
Session on a matter of potential litigation. The Council agreed to set a special meeting
for Tuesday, November 28, 2006, at 5:00 p.m.
EXECUTIVE None,
SESSION:
ADJOURNMENT: The meeting was adjourned at 10:03 p.m.
0 Karen A. Rogers, Mayor Becky J. Upton, City Clerk
0-
-7-
L-7
CITY COUNCIL SPECIAL MEETING
November 28, 2006
Rayonier Site Remedial Ecology that would bring the action level down to the background level typically found
Investigation Report throughout the State, something that is not scientifically supportable.
(Cont'd)
Manager Madsen and Attorney Bloor provided further information and clarification. The
ensuing discussion involved the background levels for dioxins in urban and rural parts
of the State; the fact that the Department of Ecology, Rayonier, and the Elwha Tribe are
the three parties to the clean-up; proposed rule making; and the fact that the City engaged
the consultant without influencing their views of the report. Once the Department of
Ecology has reviewed the comments and completed their evaluation, then there wilt be
a final report released subject to the concurrent of Rayonier and the Elwha Tribe.
Rayonier does not have veto power. Deputy Mayor Williams moved to give approval
to the comments provided and to submit those comments to the Department of
Ecology on behalf of the City. Councilmember Petersen seconded the motion, which
carried unanimously.
ADJOURNMENT: The meeting was adjourned at 7:28 p.m.
Karen A. Rogers, Mayor Becky J. Upton, City Clerk
•
•
_2_ L-10
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0
�1 i I
k 11 GELES
DATE: DECEMBER 5, 2006
TO: CITY COUNCIL
FROM: SUE ROBERDS, PLANNING MANW�,
SUBJECT: ACCEPTANCE OF Low IMPACT DEVELOPMENT GRANT
Summary: The City, in partnership with the North Peninsula Building Association (NPBA), will
assist in the design and implementation of a low impact development (LID) streetscape for a new
18 -lot residential subdivision. The project will provide enhanced bioretention of stormwater
runoff and will function with LID practices. A grant was applied for to the State of Washington
Department of Ecology to accomplish this task in the amount of $109,242. Staff is pleased to
announce that of the 28 projects chosen for funding, the City's project rated #1!
Recommendation: Accept and authorize the Mayor to sign the agreement documents in the
amount of $109,242.
Background / Analysis: The City of Port Angeles is currently subject to National Pollution
Discharge Elimination System (NPDES) Phase 2 permitting and is required to develop programs
that address stormwater runoff solutions. The City is experiencing a land development period
where much of the available land is rapidly being developed. This expected activity will cause an
increase in stormwater runoff and the opportunity to develop to LID standards is prime.
In a continued association with the North Peninsula Building Association's Future Builders
program and the Port Angeles School District, the City of Port Angeles sponsored and applied for
a stormwater grant to provide a model that will identify and demonstrate reasonable low impact
development techniques. The City was selected by the Department of Ecology (DOE) to receive a
$109,242 grant for this purpose.
The project will take place on NPBA property off 10`'' Street west of "N" Street where a
new 18 -lot subdivision has been approved for development through the Future Builders program.
Although the NPBA program will result in one or possibly two residences each year, the LID
project is anticipated to be completed within a three year period of time. The LID project will
include the design and implementation of an LID streetseape lined with bioswales and will
incorporate areas of permeable paving for on street parking with a narrower road section for the
subdivision. It is staff s hope that the project will provide a design standard that will inspire like
development in future subdivisions and neighborhood redevelopment projects.
A listing of the DOE 2007 grantees is attached for your information.
Attachment
L-11
FY 2007 Low Impact Development Stormwater Management Grants Program Offer and Applicant List, October 27, 2006
a- - --qmw.. ,
N
d
Appiica:
=
....
Average
Ecology
ApplicantNarne
Count
Pro'ect Title
Evaluation
Score
Grant
Amount
o
LD07006
City of Port Angeles
Clallam
Future Builder's LID Streetscape
Re uest
Offered
u-
LD07010
City of Poulsbo
Kitsa p
Caldart Avenues Stormwater LID Project
791
$109,242
$109,242
City of Issaquah
King
Rainier Boulevard LID Street Improvements
790
$263,000
$263LD07001 OOD
City of OlympiaThurston
Decatur Street LID Demonstration Project
783
,
40LD07012
LDO7 116
Snohomish County$352,750
Snohomish
Evergreen State Fairgrounds LID Improvements
782
$352,750
LD07014
City of Redmond
King
Grass Lawn Park Phase II
782
$323,400
$323,400
LD07013
TD -07024
Kitsap County Consolidated Housing Authority
Kitsap
Parking Lot Retrofit
773
$469,200
$469,200
City of Bremerton
Kitsap
Bremerton Blueberry Park &Urban Gardens
765
$77,550
$77,550
LD07004
King County
King
Military/272nd Intersection Improvement
757
$195,170
$195,170
Lb07007
Bainbridge Island School District #303
Kitsap
Bainbridge High School Stormwater Controls
750
$424'375
$424,375
1507028
Peninsula Metropolitan Park District
Pierce
Sehmel Homestead Park
742
$578,165
$145,313
LD07015
City of Bellingham -Public Works
Whatcom
The Art of Stormwater Management
738
$325,000
gp
LD07023.
Kitsap County
Kitsap
Kitsap Parks Pervious Paved Trails
737
$316,130
$0
LD07 003 -
City of Snoqualmie735
King
Snoqualmie Point Viewpoint Park LID
$812,260
$0
LDO7017
Kitsap Transit
Kitsap
Harper Church Park & Ride
734
$229,900
$0
LD07026
Mason Conservation District
Mason
Road Ditch line Biofiltration Systems (RDBS)
722
722
$500,000
$0
LD07025
Port of Bremerton
Kitsap
Kitsap SEED Project
$222,467
$0
LD07Q20
City of Kirkland707
King
122nd Ave NE LID Pedestrian/Street
$587,000
$0
1D07019
City of Seattle Department of Parks &
King
Cesar Chavez Park
706
$382,000
$0
Recreation
705
$83,000
$0
LD07022
City of Bellevue
King
Mercer Slough Environmental Education Center
LD07002
City of Burien
King
Burien Town Square Rain Garden
686
$800,000
$0
LD07005
LD07027
City of Seattle
Edmonds School District #15
King
Greenwood Environmental) Friendly Sidewalks
652
647
$250,000
$350,000
$0
$0
LD07009
City of Everett
Snohomish
New Lynnwood High School
623
$429,954
$0
LD07018
City of Bonney Lake
Snohomish
Lowell Riverfront Trail LID Parking Lot
623
$400,000
$p
LD07021
Mason Count y
Pierce
Mason
Fennel Creek Trail
623
$300,000
$0
LD07008
Jefferson County Dept. of Community_
Jefferson
Mason County LID Demonstration Facility
614
$762,000
$0
Develo hent
Stormwater Landscaping Demonstration Park
612
$164,000
$0
"Ju 7011 I
City of Bellingham
I Whatcom
Lake Whatcom L1D Treatment Park
0
$328,560
$0
2
r
TOTAL GRANT AMOUNT REQUESTED
$10,175,123
,• r
ecause of the limit of funds available this applicant is now slated to be offered
TOTAL OFFERED $2,500,000
funding to
3,.
partial proceed with the vr9ject or subset of the project evaluated.
�tvaluators determined this project was ineligible for LID funding because the proposed project was considered to be "conventional" rather than LID technology. This
based on consistencies with LID techniques noted in the Low
Impact Development Technical Guidance Manual for Puget Sound, which
.http://www.psat-wa,gov/Publications/LID tech manua105/LID
is available at:
determination
was
3. Amount appropriated
b the 2006 Le islature for the pilot program:
manual2005. df
FY 2007 Low 11)VqctDA11kpment StormwaterMana ement Grant Program,
aPave
1 7
a- - --qmw.. ,
•
W A S H I N G T O N,
CITY COUNCIL MEMO
DATE: December 5, 2006
TO: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities 0,--u
SUBJECT: Surplus Timber at Landfill — Set Public Hearing
Summary: Harvestable timber located at the south end of the landfill, on or adjacent to the site
where the federal government will build a water treatment plant, needs to be declared surplus. The
timber is valued at over $15,000 and requires a public hearing before it can be considered surplus.
Recommendation: Set a public hearing for January 2, 2007 to receive comment on declaring
the timber as surplus.
Background/Analysis: The Elwha dam removal project is scheduled to start construction of a
new water treatment plant for the City sometime in 2007, in an area located at the south end of the
landfill properties. Before this work begins, the City would like to harvest the timber that would
have to be removed anyway. The timber has been valued at more than $15,000 and requires a
public hearing before it can be considered surplus.
At tonight's meeting, it is requested that the City Council set the public hearing date to be January
2, 2007 to obtain public input on declaring the timber at the landfill surplus.
Attachment: Site map of timber harvest area
WCCOUNCILWINAL\Surplus Timber at Landfill - Set Public Hearing,doc
L-13
0
•
•
•
DATE: DECEMBER 5, 2006
TO: CITY COUNCIL
From: DENNIS C. DICKSON, SENIOR ASSISTANT CITY ATTORNEY
SUBJECT: THE SCHEDULING OF A PUBLIC HEARING TO DETERMINE WHETHER PROPERTY
LOCATED AT 215 SOUTH LINCOLN STREET SHOULD BE DECLARED SURPLUS
SUMMARY: The City of Port Angeles owns real property which contains a two-story structure
located at 215 South Lincoln Street, Port Angeles. This property has not been used for municipal
purposes for the past several years. The City Administration has received inquiries about the
stucture, including a request for outright sale of the property. To fully consider its options as to
retention, rental, or sale of the property, it must first be determined if the property can be sold. To
sell the. property, the city council would be required to conduct a public hearing and declare the
property surplus pursuant to RCW 39.33.020 and Chapter 2.60 PAMC.
RECOMMENDATION: Schedule a public hearing for January 2, 2007 to determine whether to declare
the property surplus.
BACKGROUND/ DISCUSSION:
The City of Port Angeles owns real property located at 215 South Lincoln Street. This property
contains a two-story structure. This structure has been the subject of a long-term lease, which lease
provides for renewal for an additional ten (10) year term. The City has also received inquiries from
parties interested in purchasing the property and building. At present there is no known current or
future need for such property for municipal purposes.
In order to fully consider its options as to retention or disposition of such property, either by lease
extension or sale, it would be necessary for the City to conduct a public hearing pursuant to RCW
39.33.020 and Chapter 2.60 PAMC to determine if such property is necessary for municipal
purposes. If the property is declared surplus, following the hearing, the City could then make a
L-15
Page 2
December 1, 2006
City Council re SCHEDULING OF PUBLIC HEARING TO DETERMINE WHETHER CITY OWNED PROPERTY IS SURPLUS
determination as to whether or not to sell the property. If, at the hearing, it is determined that the
property is not surplus the option of sale would be precluded at this time.
i) 1/1M --,
s C. Dickson,
Senior Assistant City Attorney
DCD/rf
0:\LEGAL\MEMOS.2006\Council.Surplus&Saleof Properry. 120106.wpd
L-16
•
F-7
L --A
•
DATE: December 5, 2006
To: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities kLtiRi
SUBJECT: Project Acceptance for Lincoln Street Storm Sewer, Project 05-13
Summary: Primo Construction has completed all work related to the subject project. It has been
inspected and accepted as complete and the final payment has been processed.
Recommendation: Accept Project 05-13, Lincoln Street Storm Sewer, as completed by Primo
Construction, allocate an additional $48,832.44 from the Wastewater Utility, and authorize
the release of the retained percentage upon receipt of required clearances.
Background/Analysis:
Primo Construction has completed all work associated with the construction of the Lincoln Street
Storm Sewer, Project No. 05-13, as defined in the contract documents. This project separated the
existing combined storm and sanitary sewer along Lincoln Street between Fourth and Seventh
Streets.
The following table is a summary of the completed construction costs for the project:
Original Contract
Amount
Construction Change
Orders (1)
Net Quantity
Increase/Decrease
Total Construction
Cost
%
I Change
$585,234.90
$112,365.00
$51,232.54
$748,832.44
28%
Council approved the single change order. The majority of the quantity overruns not covered by the
change order were primarily due to additional signal repairs, pavement sawing, and structure
excavation not anticipated or accounted for in the original Engineer's estimate. As noted during
Council discussions of the change order, revised internal measures for quantity and plan reviews
measures have been put in place to avoid future project overruns of this magnitude.
This construction project is currently funded in the amount of $600,000 from the Stormwater Utility
and $100,000 from the Wastewater Utility. An additional $48,832.44 will be required to fully fund
the construction quantity overruns.
It is recommended that Council accept the project as completed by Primo Construction, allocate an
additional $48,832.44 from the Wastewater Utility, and authorize the release of the retained
percentage upon receipt of required clearances.
NXCOUNCILTINAL\Lincoln Street Storm Sewer, Project 05-13, Acceptance.doc L - 17
•
•
•
L-18
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CITY OF P A;
ORT , NGELE
W A S H I N G T Q N, U. S. A.
CITY COUNCIL MEMO
DATE: December 5, 2006
TO: CITY COUNCIL
FROM: Glenn A. Cutler, Director of Public Works and Utilities W-11
SUBJECT: Final Acceptance for Tree Trimming Contract, Project No.06-34
Summary: The Asplundh Tree Expert Co. has completed the trimming of trees in power line rights
of way for Project 06-34. The final payment has been made and the total cost of the contract was
$40,336.20. The work has been inspected and accepted as complete.
Recommendation: Accept the project and authorize the release of Asplundh Tree Expert Co.
retainage in the amount of $2,016.81 upon receipt of required clearances. J
Background / Analysis: Asplundh Tree Expert Co. has completed the annual trimming of trees
along power lines throughout the City as contracted on Project 06-34 in the final amount of
$40,336.20. The trimming was necessary to keep trees a safe distance from power lines and to
minimize tree caused outages that normally occur during storms.
The contract for Project 06-34 was originally awarded on an hourly basis at prevailing state wage
rates.
Original Contract
Amount
Change Orders
0
Final Cost
Project Cost
Variance
$40,000.00
$0.00
$40,336.20
0.8%
It is recommended that Council accept the project as completed by Asplundh Tree Expert Co., and
authorize the release of the retainage in the amount of $2,016.81 upon receipt of required clearances.
N:\CCOUNCIL\FINAL\Tree Trimming Contract, Proj 06-34, Accept.doc
L-19
I
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•
•
'i..� r Date: 11/29/2006,
City of Port Angeles
City Council Expenditure Report
From: 1111112006 To: 1112412006
Vendor
Description
Account Number
Invoice Amount
WIKER, HEATHER
DUP PMT INV #13479
001-0000-213.10-90
540.50
AIR COMPRESSOR PRODUCTS
EQUIP MAINT & REPAIR SERV
001-0000-237.00-00
-117.09
BONNEVILLE POWER ADMIN
001-0000-229.10-00
4.50
001-0000-229.10-00
-4.50
COMMERCIAL CARD SOLUTIONS
Rec Activity Supplies
001-0000-237.00-00
-6.10
Shredder -IT
001-0000-237.00-00
-60.05
Shredder -IT
001-0000-237.00-00
-60.05
Publication -Finance
001-0000-237.00-00
-1.13
Computer Access-PW/U
001-0000-237.00-00
-1.96
Weather Data-PW/UT
001-0000-237.00-00
-9.96
Presentation Plaque -PD
001-0000-237.00-00
-19.80
Gun Safes for Patrol -PD
001-0000-237.00-00
-112.42
Timing Relay-PW/UT
001-0000-237.00-00
-4.66
LAB SAFETY SUPPLY INC
SCALE TO WEIGH DRUGS PAT
001-0000-237.00-00
-21.26
ALL WEATHER HEATING & COOLING
PERMIT WITHDRAWAL
001-0000-239.90-00
64.70
PERMIT WITHDRAWAL
001-0000-239.90-00
-64.70
DIANA & GARY SMITH
DRA 93-01 Conn @ W 12th
001-0000-239.20-00
601.64
DRA 93-01 Conn @ W 11th
001-0000-239.20-00
765.72
JOHN KEY
DRA 93-03 Permit 05-1089
001-0000-239.20-00
1,304.99
NORMAN & JANICE ROCKFORD
DRA 93-02 WW Main Conn
001-0000-239.20-00
1,948.34
DRA 93-02 11/12 Alley & M
001-0000-239.20-00
601.64
DRA 93-02 Conn @ 11th St
001-0000-239.20-00
765.72
NORMAN & JANICE ROCKWELL
DRA 93-02 WW Main Conn
001-0000-239.20-00
2,230.52
SAFEWAY, INC
DRA 95-01 GNL E 7th Duplx
001-0000-239.20-00
2,621.55
Rian Anderson
WITHDRAWN PERMIT
001-0000-239.90-00
427.85
WITHDRAWN PERMIT
001-0000-239.90-00
-427.85
WITHDRAWN PERMIT
001-0000-239.90-00
432.35
0
PRINT SUBMITTAL SCHOOL EM
001-0000-229.50-00
55.00
WA STATE PATROL
LIVE SCAN FEES TO WSP
001-0000-229.50-00
283.00
WA STATE PATROL-WASIS
FBI PRINTS CPL
001-0000-229.50-00
24.00
WASHINGTON (DOL), STATE OF
OCT STATE SHARE OF CPLS
001-0000-229.60-00
509.00
Division Total:
$12,269.49
Department Total:
$12,269.49
COMMERCIAL CARD SOLUTIONS
Travel/Meals-Heardrick
001-1160-511.43-10
16.30
Chamber Bd Mtg-Lunch
001-1160-511.43-10
16.00
SAFEWAY INC
REFRESHMENTS
001-1160-511.31-01
25.15
VICTORIA REMEMBRANCE
REMEMBRANCE DAY WREATH
001-1160-511.31-01
66.41
Legislative
Mayor & Council
Division Total:
$123.86
Legislative
Department Total:
$123.86
CONTINUANT INC
Maintenance Agreement
001-1210-513.42-10
29.17
WASHINGTON (DIS), STATE OF
Scan Charges -October
001-1210-513.42-10
5.77
City Manager Department
City Manager Office
Division Total:
$34.94
Page 1 L -21
Vendor
CONTINUANT INC
WASHINGTON (DIS), STATE OF
City Manager Department
CONTINUANT INC
WASHINGTON (DIS), STATE OF
City Manager Department
COMMERCIAL CARD SOLUTIONS
CONTINUANT INC
WASHINGTON (DIS), STATE OF
Finance Department
COMMERCIAL CARD SOLUTIONS
CONTINUANT INC
UNITED PARCEL SERVICE
WASHINGTON (DIS), STATE OF
Finance Department
CONTINUANT INC
DATABAR INCORPORATED
EXPRESS PERSONNEL SERVICES
GREAT AMERICA LEASING CORP
PORT ANGELES CITY TREASURER
WASHINGTON (DIS), STATE OF
Finance Department
PORT ANGELES CITY TREASURER
UNITED PARCEL SERVICE
Finance Department
COMMERCIAL CARD SOLUTIONS
CONTINUANT INC
GREAT AMERICA LEASING CORP
WASHINGTON (DIS), STATE OF
Attorney
CITY OF FORKS
CLALLAM CNTY SHERIFF'S DEPT
Attorney
COMMERCIAL CARD SOLUTIONS
CONTINUANT INC
GREAT AMERICA LEASING CORP
WASHINGTON (DIS), STATE OF
Attorney
City of Port Angeles Date: 11/29/2006
City Council Expenditure Report
From: 1111112006 To: 1112412006
Description
Maintenance Agreement
Scan Charges -October
Human Resources
Maintenance Agreement
Scan Charges -October
City Clerk
City Manager Department
Publication -Finance
Maintenance Agreement
Scan Charges -October
Finance Administration
September Credit Card Adj
Disputed Chg-Credit Nov
a/c 4715639000003734
Maintenance Agreement
Shipping Chgs pe 11-4
Scan Charges -October
Accounting
Maintenance Agreement
CYCLES 1-5 11/2/06
ON CALL SERVICES
OFFICE MACHINES & ACCESS
Batteries -Bussell
Scan Charges -October
Customer Service
Shredder Bags -Hagar
Shipping Chgs pe 11-4
Reprographics
Finance Department
Shredder -IT
Travel Agency Fees-PW/UT
Maintenance Agreement
OFFICE MACHINES & ACCESS
Scan Charges -October
Attorney Office
PRISONER BOARD -OCTOBER
PRISONER HOUSING -OCTOBER
Jail Contributions
Shredder -IT
Maintenance Agreement
OFFICE MACHINES & ACCESS
Scan Charges -October
Prosecution
Account Number
001-1220-516.42-10
001-1220-516.42-10
Division Total:
001-1230-514.42-10
001-1230-514.42-10
Division Total:
Department Total:
001-2010-514.31-01
001-2010-514.42-10
001-2010-514.42-10
Division Total:
001-2023-514.41-50
001-2023-514.41-50
001-2023-514.41-50
001-2023-514.42-10
001-2023-514.42-10
001-2023-514.42-10
Division Total:
001-2025-514.42-10
001-2025-514.41-50
001-2025-514.41-50
001-2025-514.45-30
001-2025-514.31-01
001-2025-514.42-10
Division Total:
001-2080-514.31-01
001-2080-514.42-10
Division Total:
Department Total:
001-3010-515.31-01
001-3010-515.43-10
001-3010-515.42-10
001-3010-515.45-30
001-3010-515.42-10
Division Total:
001-3012-598.51-23
001-3012-598.51-23
Division Total:
001-3021-515.31-01
001-3021-515.42-10
001-3021-515.45-30
001-3021-515.42-10
Division Total:
Invoice Amount
29.17
18.56
$47.73
14.58
5.51
$20.09
$102.76
14.76
29.17
11.44
$55.37
-13,020.01
380.00
11,136.73
36.46
8.12
5.00
-$1,453.70
87.50
1,684.25
487.42
86.59
22.70
8.01
$2,376.47
39.00
50.00
$89.00
$1,067.14
783.53
84.20
36.46
139.05
22.91
$1,066.15
9,495.00
24, 000.57
$33,495.57
783.53
14.58
139.05
3.55
$940.71
Page 2 L -22
•
•
E
•
Vendor
ADVANCED TRAVEL
CONTINUANT INC
WASHINGTON (DIS), STATE OF
Community Developmt Dept
ALL WEATHER HEATING & COOLING
BONNEVILLE POWER ADMIN
GREAT AMERICA LEASING CORP
HARTNAGEL BUILDING SUPPLY INC
Gary Marler
Community Developmt Dept
ADVANCED TRAVEL
COMMERCIAL CARD SOLUTIONS
CONTINUANT INC
ORBIT ONE COMMUNICATIONS
WASHINGTON (DIS), STATE OF
Police Department
ADVANCED TRAVEL
COMMERCIAL CARD SOLUTIONS
CONTINUANT INC
WASHINGTON (DIS), STATE OF
Police Department
BLUMENTHAL UNIFORMS & EQUIP
COMMERCIAL CARD SOLUTIONS
LAB SAFETY SUPPLY INC
Police Department
BLUMENTHAL UNIFORMS & EQUIP
WASHINGTON (DIS), STATE OF
Police Department
CONTINUANT INC
WASHINGTON (DIS), STATE OF
City of Port Angeles
City Council Expenditure Report
From: 1111112006 To: 11124/2006
Description
Account Number
Attorney
Department Total:
Natl Brownfields Conf-NW
001-4010-558.43-10
Maintenance Agreement
001-4010-558.42-10
Scan Charges -October
001-4010-558.42-10
Planning
Division Total:
001-4020-322.10-19
001-4020-322.10-17
001-4020-322.10-17
OFFICE MACHINES & ACCESS
001-4020-524.45-30
Tools
'001-4020-524.35-01
LANDFILL FEES
001-4020-524.31-01
Building
Division Total:
Community Developmt Dept
Department Total:
Executive Academy-Schilke
001-5010-521.43-10
Presentation Plaque -PD
001-5010-521.31-01
Maintenance Agreement
001-5010-521.42-10
10-31 a/c 10428.28
001-5010-521.42-10
Scan Charges -October
001-5010-521.42-10
Administration
Division Total:
Executive Academy -Coyle
001-5021-521.43-10
Person Search-PDept
001-5021-521.42-10
Travel -Coyle
001-5021-521.43-10
Maintenance Agreement
001-5021-521.42-10
Scan Charges -October
001-5021-521.42-10
Investigation
Division Total:
CLOTHING & APPAREL
001-5022-521.20-80
CLOTHING & APPAREL
001-5022-521.20-80
CLOTHING & APPAREL
001-5022-521.20-80
CLOTHING & APPAREL
001-5022-521.20-80
CLOTHING & APPAREL
001-5022-521.20-80
CLOTHING & APPAREL
001-5022-521.20-80
CLOTHING & APPAREL
001-5022-521.20-80
Gun Safes for Patrol -PD
001-5022-521.49-90
SCALE TO WEIGH DRUGS PAT
001-5022-521.49-90
Patrol
Division Total:
CLOTHING & APPAREL
001-5026-521.31-11
CLOTHING & APPAREL
001-5026-521.31-11
CLOTHING & APPAREL
001-5026-521.31-11
COMPUTERS,DP & WORD PROC. 001-5026-521.35-01
Reserves & Volunteers
Division Total:
Maintenance Agreement
001-5029-521.42-10
Scan Charges -October
001-5029-521.42-10
Date: 11/29/2006
Invoice Amount
$35,502.43
812.62
29.17
11.38
$853.17
64.70
427.85
-427.85
86.59
-9.83
37.50
$178.96
$1,032.13
618.70
258.37
51.04
36.95
37.66
$1,002.72
589.70
97.25
200.03
7.29
77.36
$971.63
364.07
925.94
28.36
562.46
303.89
52.86
352.07
1,466.92
274.26
$4,330.83
100.31
9,25
510.45
326.95
$946.96
36.46
10.05
Page 3 L -23
Vendor
Police Department
ADVANCED TRAVEL
CONTINUANT INC
GREAT AMERICA LEASING CORP
PORT ANGELES FIRE DEPARTMENT
WASHINGTON (DIS), STATE OF
Fire Department
CONTINUANT INC
PORT ANGELES FIRE DEPARTMENT
WASHINGTON (DIS), STATE OF
Fire Department
COMMERCIAL CARD SOLUTIONS
Fire Department
COMMERCIAL CARD SOLUTIONS
CONTINUANT INC
Fire Department
ALL WEATHER HEATING & COOLING
PORT ANGELES FIRE DEPARTMENT
Fire Department
ORBIT ONE COMMUNICATIONS
Fire Department
COMMERCIAL CARD SOLUTIONS
CONTINUANT INC
GREAT AMERICA LEASING CORP
QWEST
i
SPACESAVER NORTHWEST LLC
UTILITIES UNDERGROUND LOC CTR
WASHINGTON (DIS), STATE OF
Public Works -Gen Fnd
COMMERCIAL CARD SOLUTIONS
CONTINUANT INC
City of Port Angeles
City Council Expenditure Report
From: 11/11/2006 To: 11/24/2006
Description
Records
Police Department
WFASD Wkshop-Wheeler
Maintenance Agreement
OFFICE MACHINES & ACCESS
CANDY
REFRESHMENTS
Scan Charges -October
Administration
Maintenance Agreement
MOUNTS
Scan Charges -October
Fire Supression
Volunteer Name Tape -Fire
Fire Volunteers
ICC Cert -Sanders
Maintenance Agreement
Fire Prevention
HVAC
OFFICE SUPPLIES
CLEANING SUPPLIES
PLATE COVERS
Facilities Maintenance
11-25 a/c 10434.24
Emergency Management
Fire Department
Printer Cartridges-PW/UT
Weather Data-PW/UT
Wireless kbrd/mouse-IT
Memory Card/PW Printer -IT
Registration -Cutler
Maintenance Agreement
OFFICE MACHINES & ACCESS
11-5 a/c 3604520140945B
ADDITIONS TO FILE SYSTEM
OCTLOCATE
Scan Charges -October
Administration
Public Works -Gen Fnd
Office Supplies-PW/Pks
Reg istration-Sterling
Maintenance Agreement
Account Number
Division Total:
Department Total:
001-6010-522.43-10
001-6010-522.42-10
001-6010-522.45-30
001-6010-522.31-01
001-6010-522.31-01
001-6010-522.42-10
Division Total:
001-6020-522.42-10
001-6020-522.31-01
001-6020-522.42-10
Division Total:
001-6021-522.31-11
Division Total:
001-6030-522.43-10
001-6030-522.42-10
Division Total:
001-6050-522.48-10
001-6050-522.31-01
001-6050-522.31-01
001-6050-522.48-10
Division Total:
001-6060-525.42-10
Division Total:
Department Total:
001-7010-532.31-01
001-7010-532.31-01
001-7010-532.31-60
001-7010-532.31-60
001-7010-532.43-10
001-7010-532.42-10
001-7010-532.45-30
001-7010-532.42-10
001-7010-532.31-80
001-7010-532.41-50
001-7010-532.42-10
Division Total:
Department Total:
001-8010-574.31-01
001-8010-574.43-10
001-8010-574.42-10
Date: 11/29/2006
Invoice Amount
$46.51
$7,298.65
374.20
36.46
213.03
9.86
26.63
13.05
$673.23
21.88
3.76
0.19
$25.83
140.70
$140.70
60.00
7.29
$67.29
396.74
65.70
1.59
1.90
$465.93
36.95
$36.95
$1,409.93
91.60
129.96
149.16
47.00
52.00
204.20
65.03
40.59
7,159.01
33.93
117.91
$8,090.39
$8,090.39
65.00
547.00
21.88
Page 4 L - 24
•
Date: 11/29/2006
City of Port Angeles
City Council Expenditure Report
From: 11/1112006 To: 11/24/2006
Page 5 L -25
Vendor
Description
Account Number
Invoice Amount
CONTINUANT INC...
Maintenance Agreement
001-8010-574.42-10
14.58
WASHINGTON (DIS), STATE OF
COMPUTERS,DP & WORD PROC.
001-8010-574.31-60
326.95
Scan Charges -October
001-8010-574.42-10
3.42
Scan Charges -October
001-8010-574.42-10
10.15
Parks & Recreation
Administration
Division Total:
$988.98
CONTINUANT INC
Maintenance Agreement
001-8012-555.42-10
21.88
EXPRESS PERSONNEL SERVICES
Part Time Prog Assistant
001-8012-555.41-50
314.75
GREAT AMERICA LEASING CORP
OFFICE MACHINES & ACCESS
001-8012-555.45-30
171.55
OFFICE DEPOT
COMPUTER SUPPLIES
001-8012-555.31-60
341.60
QWEST
11-2 a/c 36041719424138
001-8012-555.42-10
39.68
11-5 a/c 3604529861819B
001-8012-555.42-10
39.23
WASHINGTON (DIS), STATE OF
Scan Charges -October
001-8012-555.42-10
3.23
Parks & Recreation
Senior Center
Division Total:
$931.92
AMSAN OLYMPIC SUPPLY
JANITORIAL SUPPLIES
001-8020-576.31-06
290.87
JANITORIAL SUPPLIES
001-8020-576.31-06
20.96
COMMERCIAL CARD SOLUTIONS
Wkshop Reg. -Edwards
001-8020-576.43-10
399.00
CONTINUANT INC
Maintenance Agreement
001-8020-576.42-10
7.29
PORT ANGELES CITY TREASURER
Refund Pool Pass -Oliver
001-8.020-347.30-12
10.00
WASHINGTON (DIS), STATE OF
Parks & Recreation
Scan Charges -October
William Shore Pool
001-8020-576.42-10
Division Total:
0.37
$728.49
CONTINUANT INC
Maintenance Agreement
001-8050-536.42-10
7.29
MATTHEWS INTERNATIONAL
CEMETERY MARKERS
001-8050-536.34-01
147.04
WASHINGTON (DIS), STATE OF
Scan Charges -October
001-8050-536.42-10
0.47
Parks & Recreation
Ocean View Cemetery
Division Total:
$154.80
BEST ACCESS SYSTEMS
HARDWARE,AND ALLIED ITEMS
001-8080-576.31-20
1,358.56
COMMERCIAL CARD SOLUTIONS
Computer Access-PW/U
001-8080-576.31-01
25.62
Ribbon-PW/U
001-8080-576.31-01
15.92
Registration-Delikat
001-8080-576.43-10
497.00
Registration -Leonard
001-8080-576.43-10
52.00
Reg istration-Puntenney
001-8080-576.43-10
52.00
Registration-Breitbach
001-8080-576.43-10
52.00
Travel/Lodging-JM/LL
001-8080-576.43-10
390.72
NRPA Membership Dues
001-8080-576.49-01
240.00
CONTINUANT INC
Maintenance Agreement
001-8080-576.42-10
7.29
GAMETIME
HARDWARE,AND ALLIED ITEMS
001-8080-576.31-20
191.61
WASHINGTON (DIS), STATE OF
Scan Charges -October
001-8080-576.42-10
2.66
Parks & Recreation
Park Facilities
Division Total:
$2,885.38
Parks & Recreation
Department Total:
$5,689.57
AIR COMPRESSOR PRODUCTS
EQUIP MAINT & REPAIR SERV
001-8130-518.31-80
1,511.03
HARTNAGEL BUILDING SUPPLY INC
HARDWARE,AND ALLIED ITEMS
001-8130-518.31-20
33.08
Facilities Maintanance
CustodialManitorial Svcs
Division Total.
$1,544.11
Facilities Maintanance
Department Total:
$1,544.11
Page 5 L -25
t, 'IN "�'?a�k•4,
City of Port Angeles
City Council Expenditure Report
From: 11/11/2006 To: 11/24/2006
Date: 11!2912006
Vendor
Description
Account Number
Invoice Amount
General Fund
Fund Total:
$74,130.46
CONTINUANT INC
Maintenance Agreement
102-7230-542.42-10
21.88
FLINT TRADING INC
MARKERS, PLAQUES,SIGNS
102-7230-542.31-25
2,069.01
KAMAN INDUSTRIAL TECHNOLOGIES
HARDWARE,AND ALLIED ITEMS
102-7230-542.31-20
57.55
OLYMPIC DELIVERY SERVICE INC
SHIPPING AND HANDLING
102-7230-542.31-20
19.25
PENINSULA SEPTIC TANKS
METALS, BARS,PLATES,RODS
102-7230-542.31-20
110.00
WASHINGTON (DIS), STATE OF
Scan Charges -October
102-7230-542.42-10
3.09
Public Works -Street
Street
Division Total:
$2,280.78
Public Works -Street
Department Total:
$2,280.78
Street Fund'
Fund Total:
$2,280.78
COMMERCIAL CARD SOLUTIONS
Travel -Madsen
103-1511-558.43-10
478.73
Travel -Rogers
103-1511-558.43-10
1,818.74
CONTINUANT INC
Maintenance Agreement
103-1511-558.42-10
7.29
Economic Development
Economic Development
Division Total:
$2,304.76
Economic Development
Department Total:
$2,304.76
Economic Development
Fund Total:
$2,304.76
ADVANCED TRAVEL
WCJTC Trng-Hatton
107-5160-528.43-10
711.65
WCJTC Trng-Smith
107-5160-528.43-10
711.65
ANGELES COMMUNICATIONS INC
EXTEND CONDUIT PENCOM
107-5160-594.64-10
264.80
COMMERCIAL CARD SOLUTIONS
Device Server-PenCom
107-5160-528.31-60
295.21
Furniture-PenCom
107-5160-594.64-10
932.03 '
CONTINUANT INC
Maintenance Agreement
107-5160-528.42-10
123.96
QWEST
10-20 a/c 206T816598137B
107-5160-528.42-10
53.44
11-2 a/c 360ZO20380301 B
107-5160-528.42-11
4,710.76
WASHINGTON (DIS), STATE OF
Scan Charges -October
107-5160-528.42-10
43.45
Pencom
Pencom
Division Total:
$7,846.95
Pencom
Department Total:
$7,846.95
Pencom Fund
Fund Total:
$7,846.95
PORT ANGELES CITY TREASURER
Meals for Officials -BP
174-8222-574.31-01
18.06
Recreation Activities
Special Events
Division Total:
$18.06
CINGULAR WIRELESS -CORPORATE
10-28 a/c 15388904
174-8224-574.42-10
28.12
COMMERCIAL CARD SOLUTIONS
Rec Activity Supplies
174-8224-574.31-01
79.65
OLYMPIC SKATE CENTER
KIDS FIELD TRIP
174-8224-574.31-01
48.00
PORT ANGELES CITY TREASURER
Art Supplies-Rengiil
174-8224-574.31-01
27.06
Recreation Activities
Youth/Family Programs
Division Total:
$182.83
Recreation Activities
Department Total:
$200.89
Park & Recreation Fund
Fund Total:
$200.89
GENTRY ARCHITECTURE
CITY HALL SPACE STUDY
310-7919-594.41-50
1,850.00
Capital Projects -Pub Wks
GF -Pub Wks Projects
Division Total:
$1,850.00
BUILDERS EXCHANGE OF WA INC
GATEWAY AD
310-7965-595.65-10
32.25
Capital Projects -Pub Wks
ST -Multi -Modal Transp Cir .
Division Total:
$32.25
Page 6 L -26
•
•
":FJq,. • Date: 11/29/2006
City of Port Angeles
R._ City Council Expenditure Report
From: 11/11/2006 To: 11/24/2006
Vendor
Description
Account Number
Invoice Amount
Capital Projects -Pub Wks
Department Total:
$1,882.25
Capital Improvement
Fund Total:
$1,882.25
DEPT OF NATURAL RESOURCES
06 FIRE PROTECTION ASMT
314-3920-518.49-50
328.62
Capital Projects-Attny
Property Management
Division Total:
$328.62
Capital Projects-Attny
Department Total.
$328.62
Property Management Fund
Fund Total:
$328.62
BILL'S PLUMBING & HEATING INC
PLUMBING EQUIP FIXT,SUPP
316-8982-594.65-10
2,462.50
Capital Proj-Parks & Rec
Lincoln Park Improvmt
Division Total:
$2,462.50
Capital Proj-Parks & Rec
Department Total:
$2,462.50
Lincoln Park Improvement
Fund Total:
$2,462.50
LINDBERG & SMITH ARCHITECTS INC
SENIOR CENTER
319-8955-594.41-50
4,379.76
Capital Proj-Parks & Rec
Sr Center Construction
Division Total:
$4,379.76
Capital Proj-Parks & Rec
Department Total:
$4,379.76
Senior Center Constr
Fund Total:
$4,379.76
EXELTECH CONSULTING INC
8 ST BRIDGE
328-7950-595.41-50
168,842.80
Capital Projects -Pub Wks
8th St Bridge Reconst
Division Total:
$168,842.80
Capital Projects -Pub Wks
Department Total:
$168,842.80
8th St Bridge Reconstr
Fund Total:
$168,842.80
AMERICAN SAFETY UTILITY CORP
CLOTHING ACCESSORIES(SEE
401-0000-237.00-00
-11.34
BAXTER & CO, ,I H
LUMBER& RELATED PRODUCTS
401-0000-141.40-00
13,833.75
BPA -POWER WIRES
October Power Bill -EFT
401-0000-213.10-00
208,958.00
October Power Bill -EFT
401-0000-213.10-00
1,712,336.00
COMMERCIAL CARD SOLUTIONS
Safety Latch-PW/UT
401-0000-237.00-00
-1.51
PEREZ, SARAH D
DEPOSIT REFUND
401-0000-122.10-99
250.00
NORTH COAST ELECTRIC COMPANY
ELECTRICAL EQUIP & SUPPLY
401-0000-141.40-00
366.53
PACIFIC METERING INC
ELECTRICAL EQUIP & SUPPLY
401-0000-237.00-00
-50.94
HARDWARE,AND ALLIED ITEMS
401-0000-237.00-00
-76.16
PLATT ELECTRIC SUPPLY INC
ELECTRICAL EQUIP & SUPPLY
401-0000-141.40-00
107.59
ELECTRICAL EQUIP & SUPPLY
401-0000-141.40-00
107.59
Division Total:
$1,935,819.51
Department Total:
$1,935,819.51
AMERICAN SAFETY UTILITY CORP
CLOTHING ACCESSORIES(SEE
401-7180-533.35-01
146.25
AMSAN OLYMPIC SUPPLY
PAPER & PLASTIC-DISPOSABL
401-7180-533.48-10
81.65
PAPER & PLASTIC-DISPOSABL
401-7180-533.48-10
-85.47
PAPER & PLASTIC-DISPOSABL
401-7180-533.48-10
64.06
ASPLUNDH TREE EXPERT CO
ROADSIDE,GRNDS,REC, PARK
401-7180-533.41-50
23,545.88
BROTHERS PLUMBING INC
BUILDING MAINT&REPAIR SER
401-7180-533.48-10
194.30
C & D TECHNOLOGIES INC
EQUIP MAINT & REPAIR SERV
401-7180-533.48-10
2,737.97
COMMERCIAL CARD SOLUTIONS
Class Regist-Klarr/Shay
401-7180-533.43-10
660.00
Replacement Sockets-PW/UT
401-7180-533.48-10
26.33
Safety Latch-PW/UT
401-7180-533.48-10
19.75
Page 7 L -27
Date: 11/2912006
City of Port Angeles
City Council Expenditure Report
•x ''�' From: 1111112006 To: 1112412006
Vendor
Description
Account Number
Invoice Amount
CONTINUANT INC
Maintenance Agreement
401-7180-533.42-10
102.09
ESCI
CONSULTING SERVICES
401-7180-533.41-50
1,563.00
FEDERAL EXPRESS CORP
October Shipping Charges
401-7180-533.42-10
8.12
GREAT AMERICA LEASING CORP
OFFICE MACHINES & ACCESS
401-7180-533.45-30
186.66
HARTNAGEL BUILDING SUPPLY INC
FASTENERS, FASTENING DEVS
401-7180-533.48-10
1.94
NORTH COAST ELECTRIC COMPANY
ELECTRICAL EQUIP & SUPPLY
401-7180-533.48-10
641.27
ELECTRICAL EQUIP & SUPPLY
401-7180-533.48-10
-77.58
CLEANING COMPOSITIONISOLV
401-7180-533.48-10
93.86
ELECTRICAL CABLES & WIRES
401-7180-533.48-10
212.11
CLEANING COMPOSITION/SOLV '
401-7180-533.48-10
657.04
PACIFIC METERING INC
ELECTRICAL EQUIP & SUPPLY
401-7180-533.48-10
657.34
HARDWARE,AND ALLIED ITEMS
401-7180-533.48-10
982.80
PLATT ELECTRIC SUPPLY INC
ELECTRICAL EQUIP & SUPPLY
401-7180-533.48-10
5.02
CLEANING COMPOSITION/SOLV
401-7180-533.48-10
253.30
TAPE(NOT DP,SOUND,VIDEO)
401-7180-533.48-10
211.88
PORT ANGELES CITY TREASURER
Filing Fees -Rinehart
401-7180-533.49-90
99.00
PUGET SAFETY EQUIPMENT INC
FIRST AID & SAFETY EQUIP.
401-7180-533.35-01
93.81
FIRST AID & SAFETY EQUIP.
401-7180-533.35-01
86.72
FIRST AID & SAFETY EQUIP.
401-7180-533.35-01
58.21
QWEST
11-2 a/c 3604178095336B
401-7180-533.42-10
39.23
11-2 a/c 206ZO20411942B
401-7180-533.42-10
65.04
11-5 a/c 36045295413538
401-7180-533.42-10
93.91
ROHLINGER ENTERPRISES INC
EQUIP MAINT & REPAIR SERV
401-7180-533.48-10
261.44
SCHWEITZER ENGINEERING LABS
EDUCATIONAL SERVICES
401-7180-533.43-10
1,200.00
UNITED PARCEL SERVICE
Shipping Chgs pe 11-4
401-7180-533.42-10
12.48
VERIZON WIRELESS
11-4 a/c 870251103-00001
401-7180-533.42-10
59.80
11-4 a/c 870251124-00001
401-7180-533.42-10
40.72
WASHINGTON (DIS), STATE OF
Scan Charges -October
401-7180-533.42-10
31.18
WASHINGTON (DRS), STATE OF
Statewide Pensioners -1006
401-7180-533.20-30
200.16
Public Works -Electric
Electric Operations
Division Total:
$35,231.27
Public Works -Electric
Department Total:
$35,231.27
Electric Utility Fund
Fund Total:
$1,971,050.76
CLINICARE OF PORT ANGELES INC
DOT PHYSICAL - MESSINGER
402-7380-534.43-10
75.00
CONTINUANT INC
Maintenance Agreement
402-7380-534.42-10
7.29
FEDERAL EXPRESS CORP
October Shipping Charges
402-7380-534.42-10
41.53
PENINSULA TRUCK LINES
EXTERNAL LABOR
402-7380-534.42-10
246.27
QWEST
11-2 a/c 36041750797588
402-7380-534.42-10
37.06
UTILITIES UNDERGROUND LOC CTR
OCT LOCATE
402-7380-534.48-10
16.96
WASHINGTON (DIS), STATE OF
Scan Charges -October
402-7380-534.42-10
6.01
WHISTLE WORKWEAR
CLOTHING & APPAREL
402-7380-534.31-20
136.80
Public Works -Water
Water
Division Total:
$566.92
Public Works -Water
Department Total:
$566.92
Page 8 L, - 28
•
C
k;FT
Date: 11/29/2006
City of Port Angeles
City Council Expenditure Report
From: 11111/2006 To: 11/24/2006
Page 9 L 29
Vendor
Description
Account Number
Invoice Amount
Water Fund
Fund Total:
$566.92
CONTINUANT INC
Maintenance Agreement
403-7480-535.42-10
14.58
FEDERAL EXPRESS CORP
October Shipping Charges
403-7480-535.42-10
78.83
MIDWEST LABORATORIES INC
MISC PROFESSIONAL SERVICE
403-7480-535.41-50
14.00
NEWARK INONE
CLOCKS
403-7480-535.31-20
362.21
OLYMPIC ELECTRIC CO INC
ELECTRICAL CABLES & WIRES
403-7480-535.41-50
1,620.91
PETTIT OIL COMPANY
FUEL,OIL,GREASE, & LUBES
403-7480-535.32-11
1,154.59
PORT ANGELES CITY TREASURER
Postage -Young
403-7480-535.42-10
- 12.35
Reimb CDL -Richmond
403-7480-535.43-10
55.00
Safety Mtg Lunch -Young
'403-7480-535.43-10
18.89
QWEST
11-8 a/c 36056503656968
403-7480-535.42-10
37.06
RADIOSHACK
SOUND SYSTEMS & ACCESSORY 403-7480-535.31-20
82.30
TELEDYNE ISCO, INC
PUMPS & ACCESSORIES
403-7480-535.31-20
427.04
UTILITIES UNDERGROUND LOC CTR
OCT LOCATE
403-7480-535.41-50
16.96
WASHINGTON (DIS), STATE OF
SUPPLIES
403-7480-535.31-01
344.44
Scan Charges -October
403-7480-535.42-10
10.82
Public Works-WW/Stormwtr
Wastewater
Division Total:
$4,249.98
Public Works-WW/Stormwtr
Department Total:
$4,249.98
Wastewater Fund
Fund Total:
$4,249.98
CLINICARE OF PORT ANGELES INC
DOT PHYSICAL & UA- LITTLE
404-7580-537.43-10
85.00
CONTINUANT INC
Maintenance Agreement
404-7580-537.42-10
36.46
PORT ANGELES CITY TREASURER
Supplies-Stromski
404-7580-537.31-01
33.70
WA STATE RECYCLING ASSOCIATION
(2)RECYCLING CONFERENCE R
404-7580-537.43-10
120.00
WASHINGTON (DIS), STATE OF
Scan Charges -October
404-7580-537.42-10
11.69
Public Works -Solid Waste
Solid Waste -Collections
Division Total:
$286.85
Public Works -Solid Waste
Department Total:
$286.85
Solid Waste -Collections
Fund Total:
$286.85
COMMERCIAL CARD SOLUTIONS
Computer Access-PW/U
405-0000-237.00-00
-1.96
Division Total:
-$1.96
Department Total:
-$1.96
CLINICARE OF PORT ANGELES INC
DOT PHYSICAL - HAYDUK
405-7585-537.43-10
75.00
COMMERCIAL CARD SOLUTIONS
Computer Access-PW/U
405-7585-537.31-01
25.63
HARTNAGEL BUILDING SUPPLY INC
LUMBER& RELATED PRODUCTS
405-7585-537.31-20
114.11
RADIO PACIFIC INC (KONP)
COMMUNICATIONS/MEDIA SERV 405-7585-537.44-10
477.00
TAYLOR -SPARKS REFRIGERATION INC
ENVIRONMENTAL&ECOLOGICAL 405-7585-537.48-10
1,257.44
Public Works -Solid Waste
Solid Waste -Landfill
Division Total:
$1,949.18
Public Works -Solid Waste
Department Total:
$1,949.18
Solid Waste -Landfill
Fund Total:
$1,947.22
FORESTER COMMUNICATIONS
EDUCATIONAL SERVICES
406-7412-538.43-10
1,770.00
EDUCATIONAL SERVICES
406-7412-538.43-10
295.00
Public Works- WW/Stormwtr
Stormwater
Division Total:
$2,065.00
Page 9 L 29
Date: 11/29/2006
City of Port Angeles
City Council Expenditure Report
From: 1111112006 To: 11124/2006
Vendor
Description
Account Number
Invoice Amount
Public Works-WW/Stormwtr
Department Total:
$2,065.00
Stormwater Fund
Fund Total:
$2,065.00
COMMERCIAL CARD SOLUTIONS
Medications -Fire
409-6025-526.31-13
97.97
CONTINUANT INC
Maintenance Agreement
409-6025-526.42-10
7.29
GE HEALTHCARE SERVICES
ENGINGEERING SERVICES
409-6025-526.41-50
162.60
WASHINGTON (DIS), STATE OF
Scan Charges -October
409-6025-526.42-10
1.59
Fire Department
Medic I
Division Total:
$269.45
Fire Department
Department Total:
$269.45
Medic I Utility
Fund Total:
$269.45
EVERWARM HEARTH & HOME INC
CITY REBAATE-BITTAIN
421-7121-533.49-86
632.91
CITY REBATE -LUCAS
421-7121-533.49-86
213.96
GLASS SERVICES CO INC
CITY REBATE-SUNBY
421-7121-533.49-86
70.00
CITY REBATE-PLUTE
421-7121-533.49-86
556.50
CITY REBATE -FISH
421-7121-533.49-86
509.25
K PLY INC
CITY REBATE
421-7121-533.49-86
123,047.42
Charles Gagnon
CITY REBATE
421-7121-533.49-86
50.00
Jennifer Gaarcelon
CITY REBATE
421-7121-533.49-86
50.00
Jess Mullins
CITY REBATE
421-7121-533.49-86
25.00
Joseph Springob
CITY REBATE
421-7121-533.49-86
75.00
Lauren Dukes
CITY REBATE
421-7121-533.49-86
50.00
Robert Doran
CITY REBATE
421-7121-533.49-86
50.00
Susan Velie
CITY REBATE
421-7121-533.49-86
50.00
Thomas Deeney
CITY REBATE
421-7121-533.49-86
50.00
Virginia Fitzpatrick
CITY REBATE
421-7121-533.49-86
50.00
Washington Trust Bank
CITY REBATE
421-7121-533.49-86
50.00
Zella Sisson
CITY REBATE
421-7121-533.49-86
50.00
PORT ANGELES HARDWOOD, LLC
CITY REBATE
421-7121-533.49-86
42,526.20
Public Works -Electric
Conservation Loans
Division Total:
$168,106.24
Public Works -Electric
Department Total:
$168,106.24
Conservation Loans/Grants
Fund Total:
$168,106.24
COMMERCIAL CARD SOLUTIONS
Timing Relay-PW/UT
451-7188-594.65-10
60.78
GENTRY ARCHITECTURE
LIGHT OPS RELOCATION
451-7188-594.41-50
5,510.00
TRIAXIS ENGINEERING INC
Review A St Relay Logic
451-7188-594.41-50
110.00
Public Works -Electric
Electric Projects
Division Total:
$5,680.78
Public Works -Electric
Department Total:
$5,680.78
Electric Utility CIP
Fund Total:
$5,680.78
FEDERAL EXPRESS CORP
October Shipping Charges
452-7388-594.49-90
6.11
Public Works -Water
Water Projects
Division Total:
$6.11
Public Works -Water
Department Total:
$6.11
Water Utility CIP
Fund Total:
$6.11
BROWN AND CALDWELL
CSO PLAN UPDATE
453-7488-594.41-50
624.68
Page 10 L - 30
•
•
titi.Maanr..,
s
City of Port Angeles
City Council Expenditure Report
From: 11/11/2006 To: 11/24/2006
Date: 11/29/2006
Vendor
Description
Account Number
Invoice Amount
BROWN AND CALDWELL...
CSO PLAN UPDATE
453-7488-594.41-50
118,506.44
CSO PLAN UPDATE
453-7488-594.41-50
135.91
FEDERAL EXPRESS CORP
October Shipping Charges
453-7488-594.42-10
8.12
GEOTIVITY INC
CSO MONITORING
453-7488-594.48-10
2,700.67
CSO MONITORING
453-7488-594.48-10
535.59
Public Works- WW/Storm wtr
Wastewater Projects
Division Total:
$122,511.41
Public Works-WW/Stormwtr
Department Total:
$122,511.41
WasteWater Utility CIP
Fund Total:
$122,511.41
PETTIT OIL COMPANY
Diesel
501-0000-141.20-00
1,113.38
AUTO & TRUCK MAINT. ITEMS
" 501-0000-141.40-00
1,671.92
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
315.59
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
2,101.11
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
438.74
SOLID WASTE SYSTEMS, INC
AUTO & TRUCK MAINT. ITEMS
501-0000-141.40-00
513.73
Division Total:
$6,154.47
Department Total:
$6,154.47
COMMERCIAL CARD SOLUTIONS
Filter/OFilter Element -PW
501-7630-548.48-10
330.37
CONTINUANT INC
Maintenance Agreement
501-7630-548.42-10
7.29
GALLS INCORPORATED
AUTO & TRUCK MAINT. ITEMS
501-7630-594.64-10
219.17
H & R PARTS & EQUIPMENT INC
AUTO & TRUCK MAINT. ITEMS
501-7630-548.48-10
377.81
OVERALL LAUNDRY SERVICES INC
LAUNDRY/DRY CLEANING SERV
501-7630-548.49-90
3.58
LAUNDRY/DRY CLEANING SERV
501-7630-548.49-90
92.53
PAPE' MACHINERY
AUTO & TRUCK MAINT. ITEMS
501-7630-548.48-10
23.58
PETTIT OIL COMPANY
AUTO & TRUCK MAINT. ITEMS
501-7630-548.32-20
-331.85
PORT ANGELES CITY TREASURER
Reimbursement -McBride
501-7630-548.34-02
22.46
SAHLBERG EQUIPMENT CO INC, JF
AUTO & TRUCK MAINT. ITEMS
501-7630-548.48-10
55.05
SOLID WASTE SYSTEMS, INC
AUTO & TRUCK MAINT. ITEMS
501-7630-548.48-10
244.91
UNITED PARCEL SERVICE
Shipping Chgs pe 11-4
501-7630-548.49-90
85.78
WASHINGTON (DIS), STATE OF
Scan Charges -October
501-7630-548.42-10
15.17
WESTERN PETERBILT INC
AUTO & TRUCK MAINT. ITEMS
501-7630-548.48-10
306.98
Public Works -Equip Svcs
Equipment Services
Division Total:
$1,452.83
Public Works -Equip Svcs
Department Total:
$1,452.83
Equipment Services
Fund Total:
$7,607.30
COMMERCIAL CARD SOLUTIONS
Computer Supplies -IT
502-0000-237.00-00
-10.89
Server Drives -IT
502-0000-237.00-00
-39.62
Division Total:
-$50.51
Department Total:
-$50.51
COMMERCIAL CARD SOLUTIONS
Computer Supplies -IT
502-2081-518.31-01
65.83
Speaker Wire/Mnts-IT
502-2081-518.31701
184.73
Elect Tape/Bumpers-IT
502-2081-518.31-01
5.97
CD's/Supplies-IT
502-2081-518.31-01
69.71
Computer Supplies -IT
502-2081-518.31-60
142.09
Page 11
L -31
Date: 11/2912006
City of Port Angeles
City Council Expenditure Report
' rrnt.a.w,+. From: 11/1112006 To: 11/24/2006 •
4
Vendor
COMMERCIAL CARD SOLUTIONS...
CONTINUANT INC
WASHINGTON (DIS), STATE OF
Finance Department
ANNETTE OWENS
MICHAEL PUNTENNEY
RANDY RAYMOND
PORT ANGELES CITY TREASURER
Self Insurance
DEPT OF LABOR & INDUSTRIES
EVERGREEN SAFETY COUNCIL INC
Self Insurance
MAC AND JANELLE GREY
Self Insurance
CONTINUANT INC
HARTNAGEL BUILDING SUPPLY INC
UNITED PARCEL SERVICE
Esther Webster/Fine Arts
Description
Tape/Data Backup -IT
Server Drives -IT
Wireless Kbrd/Mouse-Cncl
Tools -IT
Maintenance Agreement
Scan Charges -October
Information Technologies
Finance Department
Information Technology
MEDICAL REIMBURSEMENT
MEDICAL REIMBURSEMENT
MEDICAL REIMBURSEMENT
MEDICAL REIMBURSEMENT
Medical Reimb-Swenson
Other Insurance Programs
3RD QTR SELF INSURED
2007 MEMBERSHIP
Worker's Compensation
CLAIM SETTLEMENT
Comp Liability
Self Insurance
Self-insurance Fund
Maintenance Agreement
Tape/Clear House Seal
Shipping Chgs pe 11-4
Esther Webster/Fine Arts
Esther Webster/Fine Arts
Account Number
502-2081-518.31-60
502-2081-518.31-60
502-2081-518.31-60
502-2081-518.31-80
502-2081-518.42-10
502-2081-518.42-10
Division Total:
Department Total:
Fund Total:
503-1631-517.46-30
503-1631-517.46-30
503-1631-517.46-30
503-1631-517.46-30
503-1631-517.46-30
Division Total:
503-1661-517.49-50
503-1661-517.49-09
Division Total:
503-1671-517.49-98
Division Total:
Department Total:
Fund Total:
652-8630-575.42-10
652-8630-575.31-01
652-8630-575.42-10
Division Total:
Department Total:
Esther Webster Fund Fund Total:
OLYMPIC COMMUNITY ACTION PRGMS PASS THE BUCK FUNDS 657-0000-239.91-00
Division Total:
Department Total:
AFLAC
LEOFF
OFFICE OF SUPPORT ENFORCEMENT
PERS
LIM Vol Contrib Program
NOV SUPP INSURANCE
P/R Deductions pe 11/5/06
P/R Deductions pe 11/5/06
P/R Deductions pe 11/19
P/R Deductions pe 11119
P/R Deductions pe 11/5/06
P/R Deductions pe 11/5/06
P/R Deductions pe 11/5106
Fund Total:
920-0000-231.53-10
920-0000-231.51-20
920-0000-231.51-21
920-0000-231.56-20
920-0000-231.56-20
920-0000-231.51-10
920-0000-231.51-11
920-0000-231.51-12
Division Total:
Department Total:
Invoice Amount
86.57
516.96
325.19
20.31
21.88
15.68
$1,454.92
$1,454.92
$1,404.41
80.00
29.01
116.71
48.00
8.48
$282.20
18,113.81
195.00
$18,308.81
3,112.50
$3,112.50
$21,703.51
$21,703.51
7.29
7.39
6.65
$21.33
$21.33
$21.33
4,000.00
$4,000.00
$4,000.00
$4,000.00
270.72
6.57
17, 864.96
1,263.87
169.85
2,722.94
5,943.74
19,698.26
$47,940.91
$47,940.91
Page 12 L -32
•
•
•
Date: 11/29/2006
City of Port Angeles
City Council Expenditure Report
From: 11/11/2006 To: 11124/2006
Vendor Description Account Number Invoice Amount
Payroll Clearing Fund Total: $47,940.91
Totals for check period From: 11/11/2006To: 11/24/2006 $2,624,077.97
Page 13 L -33
•
10
MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
October 25, 2006
6:00 p.m.
ROLL CALL
Members Present: Cherie Kidd, Dave Johnson, Kevin Snyder, John Matthews,
Stanley Harris, Werner Beier, Doc Reiss
Members Absent: None
Staff Present: Sue Roberds, Scott johns, Nathan West, Jim Mahlum
Public Present: Steve Zenovic, Rodney and Tina Lipman, Randy Stone, Kay
Kassinger, Quint Boe, Shellie Wetzel, Terry Weed, Paul
Lamoureux, Clay Rennie
CALL TO ORDER
Salute to the Flag was led by Commissioner Snyder.
APPROVAL OF MINUTES
Commissioner Snyder moved to approve the October 11, 2006, regular meeting minutes
as submitted. The motion was seconded by Commissioner Reiss and passed 6 - 0 with
Commissioner Johnson abstaining due to absence at the meeting. It was determined that the
Commission would discuss approval of the August 9, 2006, minutes at the close of the meeting. .
PUBLIC HEARINGS:
Chair Kidd indicated that those who testify must sign the "Sign In" log and affirm that their
testimony will be truthful to the best of their knowledge.
Commissioner Reiss preferred to leave the room stating a possible Appearance of Fairness
issue in that he is personally friendly with the applicant.
PRELIMINARY SUBDIVISION - STEPHENS: Viewcrest Street east ofPeabodv Street:
Development of a 2.36 acre site into 9 residential lots in the RS -7 Residential Single Family
zone. (Continued from October 11, 2006.)
Associate Planner Scott Johns reviewed the Department report recommending approval of
the preliminary subdivision with conditions relative to placement of driveways to the residences
fronting on Peabody Street. He noted that the interior street will be dedicated as a public street.
Commissioner Beier asked whether the proposed design is in line with the City's policies to
continue the grid system of land development. Planner Johns responded that the proposal is in line
with the City's planned development and particularly in this area where the grid system is not as
M-1
Planning Commission Minutes
October 25, 2006
Page 4
5.
Preliminary approval is based upon a drawing dated received October 17, 2006 prepared
by Zenovic and Associates.
6.
The subject property is identified as Low Density Residential on the Port Angeles
Comprehensive Plan land use map.
7.
The proposal has been reviewed with respect to the Comprehensive Plan. The following
Comprehensive Plan policies are found to be most relevant to the proposal: Growth
Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy
B.1, B.2, B.3, and B.4, Goat C; Transportation Element Goal A, Policy A:3, A.6, and
B.11; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal
A, B, Policy B.1, B.3, B.4, B.5, B.6, B.7, C.2, C.3, CA, and C.5.
8.
The Comprehensive Plan requires concurrency for streets, water service, sanitary sewer
service and electrical service (Capital Facilities Element Policy A.9).
9.
The City's Comprehensive Plan (Land Use Element Policy B.3) states that development
should be designed to further the grid system pattern. Preliminary approval will be based
upon the dedication of right-of-way to ensure compliance with the policy.
10.
The subject property is identified by the Port Angeles Zoning Map as Residential Single
Family RS -7, which allows a, density of up to 6.22 units per acre. The proposed drawing
indicates that each lot in the proposedsubdivision will Ve at least 7,000 square feet in
11.
size.
The site is currently served by Peabody Street and Viewcrest Avenue. Peabody Street is
an arterial street and both Peabody and Viewcrest are designated school walking routes.
12.
There are no environmentally sensitive areas on the site. The site slopes down from
south to north. The site is not considered a frequently flooded area as it is not listed on
the Federal Emergency Management Act (FEMA) maps which denote those areas that are
in 100 -year flood areas.
13.
Transit service is available along Peabody Street.
14.
Building permits are required for all structures on the completed sites. All local building
and Fire Codes shall be complied with, during construction including residential sprinkler
systems.
15.
The Port Angeles School District has been notified of the development to allow them to
plan for needed public school facilities and routes. School busses travel on Peabody
Street.
16.
All utilities including potable water, sanitary waste, and refuse collection are available in
the area.
17.
The City's Police, Fire, and Public Works and Utilities Departments will service the site.
18.
The City's State Environmental Policy Act (SEPA) Official issued a Determination of
Nonsignificance (DNS #1181) on October 23, 2006, therefore satisfying the City's
responsibility under the Act.
redLN
19.
The Planning Commission's decision is a recommendation to the City Council. The
Commission acts as the City's hearing body for preliminarX subdivision approval.
M-4
Planning Commission Minutes
October 25, 2006
Page 5
Reports are advisory only to `ensure conformance of the proposed subdivision to the
general purposes of the City's Comprehensive Plan and to planning standards and
specifications adopted by the City.
20. Three letters representing 5 neighborhood residents were received by the Planning
Department during the public comment period which were presented to the Planning
Commission for review during the public hearing. All the letter writers indicated that
sight distance is reduced in the area proposed for the subdivision and that speed limits are
exceeded in the area, creating a dangerous situation for drivers attempting to access
Peabody Street in the area proposed for a subdivision.
21. Testimony and comment concerning the speed of traffic in the area of the subdivision
was received from area residents during the October 25, 2006, public hearing before the
City of Port Angeles Planning Commission. The proximity of the proposed lots -to the
crest of Peabody Street described as being 300 feet south of the southwest corner of Lot 5
was discussed as the primary neighborhood concern, for safety reasons. Testimony was
provided by the applicant's engineer regarding acceptable and standard WSDOT stopping
distances for traffic traveling in residential areas.
Conclusions:
A. As conditioned, the proposed subdivision is consistent with the Port Angeles
Comprehensive Plan and Zoning Code.
B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance,
Chapter 16.08 PAMC, and the Washington State Subdivision Act, Chapter 58.17 RCW.
C. As conditioned, appropriate provisions have been made for the public health, safety and
general welfare and for such open spaces, drainage ways, streets or roads, alleys, other
public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation,
playgrounds, schools and school grounds, sidewalks and other planning features that
assure safe walking conditions for students who only walk to and from school.
D. As conditioned, the public interest is served in the platting of this subdivision as
articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The
subdivision provides for development of new homes within the City of Port Angeles
consistent with the Growth Management Act.
E. As conditioned, lot access will be placed from the furthest point of the lots away from the
crest of Peabody Street on Lots 3, 4, and 5. Speed rather than sight distance was
determined to be the issue of concern father than sight distance and specific driveway
location is required to address this concern.
The motion was seconded by Commissioner Snyder and passed unanimously.
Commissioner Reiss returned to the meeting room.
STREET VACATION PETITION - LIPMAN/STONE - STV 06-08: West one-half
of Vine Street between Lonez/Whidbv and Lopez/Orcas Alleys
• Associate Planner Scott Johns reviewed the Department's report recommending
approval of the vacation of right-of-way as petitioned. Mr. Johns responded to Commissioner's
M-5
Planning Commission Minutes
October 25, 2006
Page 6
questions that a turn around would be retained by the City for emergency purposes. The area
would not need to be further developed because it is already used as a City Street. The turn
around area would simply remain as it currently exists and could not be fenced off or be made
inaccessible.
Chair Kidd opened the public hearing.
Petitioner Randy Stone, 437 Lopez Avenue stated his concern that the turn around not
encroach into his usable yard area. He also believes that the compensation figure set by the City
Council's Real Estate Committee does not take into account the fact that significant City utilities
are located in the right-of-way which severely restricts his use of the property if purchased.
Kay Kassinger, 2603 South Francis Street represented the Housing Authority of the
County of Clallam (HACC), the neighboring property owner to the east. The HACC does not
object to the vacation and is in fact in favor of the action. However, she asked that if vacated,
the access not be blocked until the HACC's development is far enough along such that the access
alleys are improved. She believes that Messrs. Stone and Lipman will be cooperative in this
matter but wished to make it a matter of record.
Discussion continued with Mr. Stone regarding use of the area that would be retained by
the City for emergency turn around purposes. Planner Johns noted that a portion of Mr. Stone's
residence encroaches into the right-of-way. Retention of the turn around portion of the right-of-
way would not hinder his established use of that area.
There being no further discussion, Chair Kidd closed the public hearing.
In response to a question from the Commission with regard to timing, Ms. Kassinger
noted that 90 days would allow sufficient time for improvement owners within the HACC's
development'to complete alley access ways.
The right-of-way would allow Mr. Stone to own that area of the right-of-way where his
home exists. Commissioner Beier moved to recommend approval of the right-of-way vacation
as proposed citing the following conditions, findings and conclusions:
Conditions;
1. Property owned by the petitioners and right-of-way acquired through the subject vacation
shall be combined into one building site per Zoning Lot Covenant prior to the issuance of
quit claim deeds for the right-of-way.
2. A utility corridor shall be identified in the vacated right-of-way and a utility easement
shall be created over the corridor. No structures may be developed within the easement
area.
Vine Street shall not be closed to traffic for at least 90 days from the date of issuance of a
quit claim deed to allow for access to be improved to properties east of Nine Street in the
Housing Authority of Clallam County's development.
Findings. -
A petition requesting the vacation of the remaining portion of the Vine Street right -of- •
way situated immediately no'rtli and south of Lopez Avenue abutting Lot 1, Block 12
Puget Sound Cooperative Colony, 2"d Addition and Lot 20, Block 17, Puget Sound
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Planning Commission Minutes
October 25, 2006
Page 7
Cooperative Colony, 2"d Addition was submitted on August 29, 2006, by abutting
property owners Rodney Lipman and Randy Stone.
I RCW 58.17 requires the signatures of two thirds of abutting property owners to be valid
when the vacation of right-of-way is proposed. The subject petition is signed by 100% of
the abutting property owners.
3. The subject area is zoned RS -7 Residential Single Family and is developed with single
family structures. The RS -7 zone allows the basic single family development uses
including accessory structures with lot coverage up to 30% on minimum 7,000 square
foot lots.
4. The east one-half of Vine Street was vacated in 1987, and that portion of the Lopez
Avenue right-of-way extending east from the Vine street centerline was vacated in 1957.
Abutting properties to the east including the vacated rights -of --way (Vine Street and
Lopez Avenue) were replatted into what is known as the Olympic Vista Subdivision in
2006. The remaining one-half of Vine Street contains utilities and provides a short cut
access to some neighborhood properties. Properties in the area are served with access
from other rights-of-way.
5.
The City's Comprehensive Plan and Land Use Map were reviewed for consistency with
the proposed vacation of right-of-way. Land Use Element, Map Goals, Policies, and
Objective Element Goal A is relevant to the proposal.
6.
The Port Angeles City Council's Real Estate Committee met on September 18, 2006, and
established a value for the unopened right-of-way based on the value of surrounding
property assessments. The subject areas are each approximately 120'x 40' in area.
7.
The vacating of a street is categorically exempt from a State Environmental Policy Act
(SEPA) review per Section 197-11-800 (2) (h) of the Washington Administrative Code.
8.
The site was posted regarding the proposed land use action on October 11, 2006, with
required publication notification appearing in the Peninsula Dail v News on October 13,
2006.
9.
Consolidation of the right-of-way following vacation can be accomplished by the filing of
Zoning Lot Covenants which would combine the vacated property with the abutting lots
owned by the applicants into individual building sites.
10.
At its September 19, 2006, regular meeting, the Port Angeles City Council established a
public hearing date by resolution for action on the street vacation petition as November 7,
2006. ,
11.
The Port Angeles Planning Commission held a public hearing on the proposed street
vacation on October 25, 2006, and forwarded a recommendation to the City Council for
consideration.
12.
Testimony was provided during the October 25t1i public hearing by a representative of
property east of Vine Street requesting that access to that area not be restricted an
improved access to residential properties within the Housing Authority of the County of
.
Clallam's development is completed.
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Planning Commission Minutes
October 25, 2006
Page 8
Conclusions:
A. The right-of-way currently provides a short-cut route for traffic in the area but is not
needed for primary or secondary access to any property, nd serves no purpose in current
or long range transportation planning needs of the City. As conditioned, an emergency
turn around will be maintained to serve the area.
B. The vacation will place unneeded property on the City's tax roles and is therefore in the
public interest.
C. As conditioned, consolidation of the petitioners' property ownerships with the vacated
right-of-way is in accordance with expected land management and development policies,
and is consistent with development standards of the RS -7 Section 17.10 ( RS -7 Zone) of
the Port Angeles Municipal Code. The site consolidation will appropriately combine the
vacated right-of-way as part of an acceptable building site.
D. The proposal is consistent with the goals and policies of the City's Comprehensive Plan
specifically Land Use Map Goal, Policies and Objective Element Goal A.
The motion was seconded by Commissioner Snyder and passed unanimously.
SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT - SMA 06-07,
CLALLAM TRANSIT AUTHORITY- Railroad Avenue between Lincoln and
Laurel Streets: A permit authorizing the repair, maintenance, and reconstruction
of stormwater and sanitary sewer utilities within the shoreline area.
Associate Planner Scott Johns reviewed the Department's report recommending
approval of the utility placement within the shoreline area and responded to questions. Mr. Johns
noted that the Elwha Klallam Tribe had been sent three notices of the application materials and
that two phone calls had been placed in an effort to keep them informed of the proposal. No
written comments were received.
Engineer Jim Mahlum responded to questions on behalf of the City's Public
Works and Utilities Department. Mr. Mahlum noted that this work is being done concurrently
with the proposed Gateway development but that it would be done irregardless of that project. It
is more convenient to do the work concurrently. No work will be done in the sidewalk area
which will be kept open during the construction process.
Chair Kidd offered thanks to the City crews for the quality of recent work in the
Lincoln Street corridor and the relatively little disruption of traffic during the course of the
project.
Terry Weed represented the applicant, the Clallam Transit Authority, 830 West
Lauridsen Boulevard. Mr. Weed had nothing to add but was available for questions.
Paul Lamoureux, 602 Whidby Avenue hoped that the City understood the
ramifications of building in a floodplain. He described some of the historic flooding in the area
due to the below ground location of at least one of the parking areas along Railroad Avenue. He
hoped that the City would observe appropriate stormwater construction practices and is cognizant
of CSO (combined sewer overflow) issues. 0
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Planning Commission Minutes
October 25, 2006
Page 9
There being no further comment, Chair Kidd closed the public hearing.
Following brief discussion Commissioner Beier moved to approve the shoreline
substantial development proposal with the following conditions, and citing the following
findings and conclusions in support of the action:
Conditions:
1. If the subject site has not been previously inventoried, evaluated, and reviewed to the
satisfaction of the Lower Elwha Klallam Tribe, the subject site shall be evaluated by a
cultural review team, which shall include a professional archaeologist, a representative of
the Lower Elwha Klallam Tribe, the site owner, and the Port Angeles Department of
Community and Economic Development. This team shall determine the extent of
excavation monitoring for the project during the Aermit review process. As an
alternative, the applicant may have an approved archaeologist on site during any`
excavation in lieu of a review by the aforementioned cultural team. If during an
excavation that, by decision of the cultural review team occurs without an approved
archaeologist on-site, any phenomena of possible archaeological interest are uncovered,
the developer shall stop such work and provide for a site inspection and evaluation by a
professional archaeologist to ensure that all possible archaeological resources are handled
in accordance with applicable` law.
2. hi the event archaeological artifacts, features or human remains are discovered, the
permittee will immediately notify the Tribal Chair and specified Tribal staff by both letter
and telephone, as well as the City. The City, in turn will immediately notify the State
Department of Archaeology and Historic Preservation, as required in RCW 27.44 and
27.53.
3. As required by PAMC Section 15.12.260 (C. 2.), new and replacement sanitary sewage
systems shall be designed to minimize or eliminate infiltration of flood waters in the
systems and discharge from the systems into flood waters.
4. The waterfront trail shall remain accessible to the public throughout the duration of the
construction.
All best management practices to reduce erosion, sedimentation, and the creation of dust
shall be maintained and in place throughout the duration of the project to reduce impacts
to the Port Angeles Harbor and .the Downtown.
Findings:
Based on the information provided in,the October 25, 2006 Staff Report for SMA 06-07
including all of its attachments, comments'and information presented during the public hearing,
and the Planning Commission's discussion and deliberation, the City of Port Angeles Planning
Commission hereby finds that:
1. An application for a shoreline permit was submitted by Clallam Transit System, on
September 27, 2006, which includes improvement to infrastructure partially within the
shoreline area. Proposed work will occur within the public right-of-way on Railroad
Avenue between Lincoln Street and Laurel Street. The project will occur in association
with a larger development project in the Downtown area that is located outside of the
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Planning Commission Minutes
October 25, 2006
Page 10
shoreline jurisdiction. The utility repair and maintenance project would occur whether or
not the larger project is developed.
I A Determination of Non -Significance was issued by the City of Port Angeles SEPA
Responsible Official for the proposal on October 24, 2006.
3. The Port Angeles Shoreline Master Program, Comprehensive Plan, Zoning Ordinance
and critical areas ordinances have been reviewed with respect to this application.
4. The site is designated Commercial in the City's Comprehensive Plan, Central Business
District in the City's Zoning Ordinance, and Urban -Harbor in the City's Shoreline Master
Program.
5. Chapter 5 of the City's Shoreline Master Program Use Matrix indicates utilities are
permitted uses in the U -H designation. Chapter 6, Section 1, Regulation 13 specifically
states that repair, maintenance, and armoring of existing utility lines is a permitted use.
6. The following adopted City policies are most relevant to the proposed project:
Comprehensive Plan Land Use Element Policies A-2, Utilities and Public Services
Element Policies A-1, B-1 D=1 and 7, E-5; and Conservation Element Policies B-1, 2, 9,
10, 11, 12, D-6, the City's Shoreline Master Program's Urban -Harbor designation and
Chapter 4, Policies B-1 and. 2, and D-1, Chapter 5, Policies D-1 and 2, and Chapter 6,
Policies I-1 and 4, with all associated regulations.
7. A portion of the proposal is located in the AO Flood Zone. The AO Zone is defined as
areas of 100 year shallow flooding where depths are between 1 and 3 feet; average depths
of inundation are shown, but no flood hazard factors are determined. Section 15.12.260
C 2, requires that new and replacement sanitary sewage systems are designated to
minimize or eliminate infiltration of flood waters in the systems and discharge from the
systems into flood waters.
8. The City's waterfront trail runs east and west along the length of the project on Railroad
Avenue. The work is not anticipated to disrupt access to the waterfront trail.
9. Agencies with jurisdiction were mailed notice and copies of the application materials on
October 3, 2006. Telephone messages were left with designated tribal leaders of the
Lower Elwha Klallam Tribe, on October 6 and October 9, 2006.
10. Notice of the project was pub lished.in the Peninsula Daily News on October 1, 2006.
Notice of the proposal was mailed to property owners within 300 feet of the project site
on October 10, 2006. The site was posted on October 10, 2006.
Conclusions:
Based on the information provided in the October 25, 2006 Staff Report for SMA 06-07
including all of its attachments, comments and information presented during the public hearing,
the Planning Commission's discussion and deliberation, and the above listed findings, the City
of Port Angeles Planning Commission hereby concludes that:
A. The proposed project as conditioned, is consistent with the City Comprehensive Plan,
Zoning Ordinance, Critical Areas Ordinances and Shoreline Master Program.
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Planning Commission Minutes
October 25, 2006
Page I1
B. The project will not be detrimental to the shoreline and is a permitted use under Chapter 5
of the City's Shoreline Master Program. The project will be developed in accordance
1
with Section 15.17.260(C) PAMC.
As conditioned, the proposed project will not interfere with the public use of the
shoreline or be detrimental to views of lands or waters within the shoreline jurisdiction.
The motion was seconded by Commissioner Reiss and passed unanimously.
APPROVAL OF MINUTES (Continued)
Chair Kidd noted that the Commission had been provided with a draft copy of
the August 9, 2006, minutes on several occasions by staff but that at no time since the meeting
had a quorum of those present been present for consideration of adoption of the minutes. A
quorum was present and Chair Kidd asked for a motion 'to approve the minutes. Commissioner
Matthews moved to approve the August 9, 2006, regular meeting minutes as presented. The
motion was seconded by Commissioner Harris and passed with those present from the
meeting (Commissioners Matthews, Harris, Kidd, Johnson) voting in favor of the motion.
COMMUNICATIONS FROM THE PUBLIC
None
STAFF REPORTS
None
REPORTS OF COMMISSION MEMBERS
Commissioner Reiss was very concerned that the issue of sidewalks is not being
addressed by the City and hoped that staff might be able to come up with some creative ways in
which the Commission could press the issue with the Council. Staff offered to meet with
Commissioner Reiss to determine exactly what his concerns are and go from there.
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Planning Commission Minutes - November 8, 2006
Page 2
Following discussion, Commissioner Harris moved to approve the conditional use permit
with the following conditions, citing the noted findings and conclusions:
Conditions:
1. Addressing for each dwelling unit shall be clearly identified (737 and 737 1/2 West 12"'
Street). Address munbers must be at least six (6) inches in height, readily visible from the
street, and of contrasting color from their background.
2. A total of four (4) off-street parking spaces are required for the dual residential activity: 2 for
the primary use and 2 for the accessory dwelling unit. A second off-street parking space
shall be created off of "A" Street subject to the approval of the Public Works and Utilities
Department for occupancy of the ARU.
3. Smoke detectors shall be installed and inspected by the Fire Department for continued
occupancy of the structures per the International Residential and Fire Codes.
4. Utility service shall be rectified for the type of use that has been occurring by the installation
of a separate water meter in; the accessory residential unit. The sanitary sewer service may
remain as is.
Findings:
Based on the information provided in the Community Development Staff Report for CUP 06-07 dated
November 8, 2006, including all information in the public record file, comments and testimony presented `
during the public hearing, the Planning Commission discussion and deliberation, and the above listed
conditions of approval, the City of Port Angeles Planning Commission hereby finds that:
1. Mr. and Mrs. Hatcher submitted a conditional use permit application for an accessory
residential unit on September 21, 2006. The applicants own the subject property that is
legally described as Lots 1 and 2, Block 350 of the Townsite of Port Angeles and is located
at 737 W. 12`" Street.
2. The site is zoned Residential Single Family (RS -7) and contains 13,984 square feet in area.
Site development consists of an approximately 1800 square foot single family residential
structure that has been separated such that approximately 300 square feet (north section)
functions as an independent living unit. Changes to the residential occupancy can be traced
to at least 1992 when a separate electrical meter was installed.
3. The City of Port Angeles 'Comprehensive Plan designates the site. as Low Density
Residential. Adjacent designations are also Low Density Residential. The site is located in
the City's North Central Planning Area.
4. The subject site is located at.the,northeast corner of the intersection of West 12'h Street and
"A" Street immediately adjacent to the Tumwater Creels Ravine. Access to the primary
residential structure is developed from 12th Street with access to the accessory residential
unit from "A" Street.
5. Development in the neighborhood includes predominately single family residential uses.
Multiple family uses are not prevalent in the area.
Per 17.96.050 PAMC, the Planning Commission shall consider applications for conditional
use permits as specified in the applicable Chapter of the Zoning Regulations. The Planning
Commission may grant said permits which are consistent and compatible with the purpose
of the zone in which the use is located, consistent with the Comprehensive Plan, and not
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Planning Commission Minutes - November 8, 2006
Page 3
contrary to the public use and interest. In each application the Planning Commission .may
impose whatever restrictions or conditions are considered essential to protect the public
health, safety, welfare, and to prevent depreciation ofneighboring property. Conditional uses
shall be evaluated to determine if the characteristics of the intended use would defeat the
purpose of the City's Zoning Regulations by introducing incompatible, detrimental, or
hazardous conditions. The Planning Commission may refuse to issue a conditional use
permit if the characteristics of the intended use would defeat the purpose of the City's zoning
regulations. A development that is approved through the conditional use permit process must
remain in continual compliance with specific conditions of approval or may be revoked.
7. The Port Angeles Municipal Code provides guidance as to accessory residential units.
Section 17.08.040(A) establishes that accessory residential units are permitted in the RS -7
zone by conditional use permit. Section 17.08.0108) defines an Accessory Residential Unit
as "a dwelling unit which is incidental to a detached single family residence, is subordinate
in space (i.e., fifty percent or less space than the single family residential use), and is located
on the same zoning lot as the single family residence. An accessory residential unit is served
by water and electrical service that is separate from the primary residential service and has
a separate address." Section 17.08.025UJ defines a dwelling unit as "one or more rooms
which are arranged, designed, or used as living quarters for one family only. Individual
bathrooms are not necessarily provided, but complete single kitchen facilities, permanently
installed, shall always be included for each dwelling unit."
The ARU was constructed without the benefit of the City's approval. Electrical changes
were done with an electrical permit but no building permit was issued for building
separation. A building permit will be required along with a separate water meter for the
accessory residential activity.
9. Residential uses within the City.require 2 off-street parking spaces for each living unit. The
site will require four (4) off-street parking spaces for the two residential uses. Current site
development provides three :(3) off-street parking spaces. Site access must comply with
Public Works and Utilities "Standards.
10. Notification of conditional use _perm it application was placed in the Peninsula Daily News
on October 10, 2006. Public notice. was mailed to property owners within 300 feet of the
subject property and the site was posted on October 10, 2006. No comments were received
as a result of the public notice period which ended on October 30, 2006.
11. A Determination of Non -Significance was issued for this proposed action on November 2,
2006.
12. The Planning Commission conducted a public hearing on the proposal on November 8, 2006.
Conclusions:
Based on the information provided in the Department of Community Development Staff Report for
CUP 06-07 dated November 8, 2006, including all of the information in the public record file,
comments, and testimony presented during thepublic hearing, the Planning Commission's discussion
and deliberation, and the above listed conditi6ns of approval and listed findings, the City of Port
Angeles Planning Commission hereby concludes that:
1. As conditioned, the proposal is consistent with the intent of the Comprehensive Plan,
specifically with Land Use Element Goal A and Policy A.2 and C2, Housing Element A.6
and B.6, and Transportation Element.Policy B.14.
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Planning Commission Minutes - November 8, 1006
Page 4
2. As conditioned, the existing p compliance development will be in with the criteria identified
in PAMC 17.08.010A that defines an ARU.
3. As conditioned, the proposal is consistent with PAMC Chapter 14.40 (Parking Ordinance).
4. The use is in the public interest. as it allows for a variety of housing opportunities.
The City's responsibility under the State Environmental Policy Act in review of the proposal
has been satisfied.
The motion was seconded.by Commissioner Snyder and passed unanimously.
STREET VACATION PETITION - STV 06-07 - SOMMERS etal: a portion of
the Madrona/Hazel Street Alley: Request for vacation of right-of-way.
Planning Manager Sue Roberds reviewed the Depariment report recommending approval of
the street vacation with one condition. Chair Kidd opened the public hearing.
Susan Janssen, 1131 Madrona notedthat the petitioners were in agreement with the
recommendation and understood the recommended condition. She asked who would move the utility pole
in the alley if the street is vacated. Planning Manager Sue Roberds responded that it would be up to the
property owner to either move or provide a utility easement for the existing utility. pole.
Ms. Janssen expressed frustration in getting a response to questions in the past with regard to
a stand of trees in the alley and a utility pole in the yard. When asked by Chair Kidd if she spoke to .
Community & Economic Development staff regarding the concerns, she responded that .she had not, but
wished to proceed with consideration of the vacation petitio&at this point whether or not the specific
questions could be immediately answered. Planning Manager Roberds said that staff would look into her
specific issues if Ms. Janssen could explain exactly what she was referring to.
There being no further questions, Chair Kidd closed the public hearing.
Following brief discussion, Commissioner Snyder moved to recommend approval of the street
vacation petition with one condition, citing the following findings and conclusions in support of the
recommendation:
Condition:
Property owned by the petitioners and acquired through the subject vacation shall be combined
into one building site per Zoning Lot Covenant prior to the issuance of a quit claim deed for the
right-of-way.
Findin&s:
1. A petition requesting vacation of that portion of the Madrona/Hazel Street Alley located east
of Fairmont Avenue abutting the.west'/2 of Lot 5 and Lots 6 - 10, 11, 12, 13, and 14, Block 11,
Puget Sound Cooperative Colony's Second Addition to Port Angeles was submitted on August
25, 2006.
2. RCW 58.17 requires that a petitiori be submitted containing the signatures of two thirds of the
abutting property owners in order for consideration of a vacation of right-of-way. The subj ect
petition is signed by 100% of the abutting property owners. Clallam County Hostelries (owner
of the west'/2 of Lot 5 and Lots 6 - 10 PSCC 2nd Addition) does not wish to purchase any
•
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Planning Commission Minutes - November 8, 2006
Page 5
portion of the abuttin .ri ht-of-wa . The agency has stated by signing the petition that they
have no objection to the. vacation.
3. The subject area is zoned RS -9 Residential Single Family and is developed with single family
structures with the exception of the group home operated by Clallam County Hostelries and
operated as Hazel Street House. The group home is operated under a. conditional use permit.
4. The City's Comprehensive Plan and Land Use Map were reviewed for consistency with the
proposed vacation of right-of-way. Land Use Map Goal, Policies, and Objective Element Goal
A is relevant to the proposal.
5. The City of Port Angeles' Real Estate Committee met on September 18, 2006, and established
a value for the unopened right-of-way. The subject area is approximately 200' x 50' for a total
of 10,000 square feet.
6. The petitioners have historically enjoyed use of the right-of-way along with other private .
property activities as the corridor has never been opened nor is it easily accessible by the public.
7. The vacating of a street is categorically exempt from a State Environmental Policy Act (SEPA)
review per Section 197-11-800 (2) (h) of the Washington Administrative Code.
8. On September 19, 2006, the. City Council set a hearing date for consideration of the petition as.
November 21, 2006, and referred the matter to the Planning Commission for a recommendation.
Legal publication was ':provided with regard to the proposed vacation consideration in the
Peninsula Daily News on September 24, 2006.
9. The Real Estate Committee of the City Council discussed compensation for the right-of-way
and decided upon a value of $3.00 per square footin the event of vacation at its meeting of
September 18, 2006. The petitioners were immediately notified and responded on October 13,
2006, that they would like to proceed with consideration based on the $3.00 per square foot
compensation.
10. The Port Angeles Planning Commission held a public hearing on the proposed street vacation
on November 8, 2006, and forwarded a recommendation to the City Council for consideration.
Conclusions:
The vacation will not result in a change or disruption of the traffic in the area. The unopened right-of-
way serves no purpose to the current or long range transportation needs of the City, and the vacation
will place unused property on the City's tax roles, the vacation serves the public interest.
A. Consolidation of the petitioners' property ownerships with the vacated right-of-way will .
result in slightly larger building envelopes in the area but will not result in redividable
properties. -
B. The vacation action will,place responsibility for maintenance of the right-of-way on those
property owners who have historically enjoyed use of the right-of-way without disruption or
notice of surrounding property owners.
C. The vacation is not in conflict with any of the development standards identified in the City's
RS -9 (Section 17.11 PAMC) Residential Single Family zone.
D. The proposal is consistent with the goals and policies of the City's Comprehensive Plan
specifically Land Use Map Goal, Policies and Objective Element Goal A.
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Planning Commission Minutes - November 8, 2006
Page 6
The motion was seconded by Commissioner Beier and passed unanimously.
OTHER BUSINESS
Open discussion on proposed land development guide
COMMUNICATIONS FROM THE PUBLIC
None
STAFF REPORTS
Proposed minor amendments to the City's zoning and subdivision/short plat standards
Principal Planner Nathan West noted that staff has;, been putting a list of proposed
amendments to the City's zoning, subdivision/short plat standards together for review and proposed
amendment. Amendments are being proposed mainly to update language found within the
documents and `correct inconsistencies or outdated information. This information will be formally
presented to the Commission for review on December 13, 2006.
REPORTS OF COMMISSION MEMBERS
None
ADJOURNMENT
The meeting adjourned at p:m:
Sue Roberds, Secretary
PREPARED BY: S. Roberds
Cherie Kidd, Chair
,
City of Port Angeles
Parks, Recreation & Beautification Commission
Port Angeles, Washington
October 19, 2006
CALL TO ORDER - Chairman, David Shargel called the regular meeting of the Port Angeles Parks,
REGULAR MEETING: Recreation & Beautification Commission to order at 7:00 p.m in the Vern Burton
Community Center meeting room
ROLL CALL: Members Present: David Shargel, Ron Johnson, Jean Hordyk, Diana
Tschimperle, Jack Harmon and Chuck Whidden.
Members Absent: Taylor Jennings.
Staff Present.• William Sterling, Deputy Director of Recreation, Amber
Mozingo, and D Bellamente.
Audience: Lori Gray, Hurricane Ridge Winter Sports Education
Foundation. A group of approximately 20 individuals
supporting the renaming of the skate park attended.
Approval of Minutes Ron Johnson wished to clarify the discussion regarding the Lincoln Park Trees. The
September 21, 2006 discussion leaned toward the aesthetic lalue of the trees- and how the trees make the
park; without the trees there would just be a big open field with buildings. Short
discussion ensued.
Chuck Whidden pointed out that the Federal Aviation initials should read FAA and
not FFA. The minutes will be adjusted to correct this change.
Commission member Whidden moved to accept the minutes of September 21, 2006
and dispose of the tapes in the usual manner. Commission member Johnson
seconded the motion. Upon call for the question motion carried unanimously.
Items From Audience not on None
Agenda:
Items Added Hurricane Ridge Winter Sports Education Foundation Request
Presentation and Review of D Bellamente, Senior Center manager presented a review of the 2006 Senior Games.
2006 Senior Games The mission was to promote health and fitness for people 50 years of age and up.
There were 17 sports with 68 different events within those sports. 576 individuals
participated in the events.
New sports added were sporting clays (skeet shooting), table tennis and cribbage.
The track and field events grew by 58%, cycling by 42% and Pickle Ball by 36%.
Tennis and swimming lost participants. Other participant numbers were discussed.
Various fund raisers were held throughout the year. 71 local businesses supported
the Senior Games with cash and in-kind donations.
The Senior Center Steering Committee and commissioners designed an evaluation
form which was distributed during the event. The final report is expected to be
completed by November 1, 2006,
N:\CCOUNCIL\FINAL\Park Board 10-19-06 Minutes.doc- 1 - M - 19
The Port Angeles Senior Games portrays a positive image of aging that projects
healthy lifestyle. Participating athletes provide a positive role model for their
children, grand children, great -grand children and the entire community.
The 2007 Senior Games are in the initial planning stages.
Hurricane Ridge Winter Due to circumstances, the HRWSEF (formerly the Hurricane Ridge Public
Sports Educational Development Authority - HRPDA) has reorganized as a winter sports club. The City
Foundation Request is no longer monetarily contributing to this organization and there are no finances
available to fund their programs.
Lori Gray, ski school director at Hurricane Ridge is representing the HRWSEF and
its members requesting permission for use of a city phone line for informational
purposes.
A few years ago, a phone line was made available to them as a service because the
city was a partner in the HRPDA. The line is still in place giving Hunicane Ridge
information only.
Since the phone line has not been used for a few years, this issue is being treated as a
new request and as such has been routed through various city departments for
comments. It was determined that a contract needs to be developed with some
consideration. This issue is being brought before the Parks Commission for
comments and a decision. Staff pointed out that this is not a city program or is it a
Recreation Program.
Commission Member Hordyk moved to allow use of the'phone line by the
HRWSEF. Commission member Whidden seconded. Upon call for the question
motion passed unanimously. 0
Presentation of Youth/ Amber Mozingo, Recreation program manager for youth/family and the adult dance
Family Programs program, gave a presentation to the Parks Commission in regards to all youth/family
programs.
During the 2005-2006 year, there were over 15 programs offered to youth/family
with over 2,000 participants ranging in age from pre-school to adult. The Youth
and Family Programs also partners with the pool for swim lessons during the
summer and free swim time during day camps.
Currently, we only have bus transportation from Franklin and Jefferson schools.
This limits the number of children who can use the After School Program. The point
of Recreation's After School Program is to offer choices; this is difficult to do
without having our own mode of transportation.
Day Camps are offered in the summer, during spring and winter school breaks as
well as all -day programs when the schools are having parent/teacher conferences.
Other programs offered are the Pre -IC Zone, Fun Factories, skate board lessons &
competition.
Annual Special Recreation events include the Holiday Picnic, Kid's Fishing Derby,
and Family Fun Day. Other one-time events and programs included a youth
musical talent show, adaptive recreation cycling, babysitter class with the Campfire,
Reptile Man show and the popular drawing class, Cartooniversity.
To better serve the public, independent transportation and additional staff is needed.
Commission member Shargel asked staff what the Parks Commission can do to help
obtain those things which are needed (i.e. transportation and staff).
N;\CCOUNCIL\FINAL\Park Board 10-19-06 Minutes.doc- 2 - M -20
Staff responded that once the budget is introduced the Commission can recommend
to the City Council to consider the supplemental request. This year, Recreation was
not successful in obtaining a van or part-time recreation supervisor. To balance the
budget, these items were eliminated. There is an option to go before Council with a
recommendation from the entire Parks Commission when the budget is presented in
November, although the Recreation Budget is now balanced
Chairman Shargel encouraged all Park Commission members to attend as many
Recreation Programs as possible. It is very satisfying for the Commission members
and encouraging to staff to be at events. By attending events and visiting with
individuals it helps the public know they can have access through the Commission to
the City and Recreation.
Review/Discussion of Staff stated that during September's meeting there were three separate documents
Revised Policy on Naming being discussed, which may have led to some confusion.
Public Facilities
To clarify this, the three separate�documents are:
• The original Community Memorial Policy
0 12/4/1984
• The Community Memorial Policy — relating to the Memorial Wall in the
Atrium.
o 3/9/1994
• The Naming/Renaming Policy — relating to Parks and Recreation Outdoor
Facilities and Donations.
0 1/2005
The only policy being discussed tonight is dated 7/10/06; a possible revision of the
1984 document. Also being discussed is the recently re -developed application
which will cover all policies. Once these two documents are in place, we can move
forward.
Discussion ensued and clarification made in regards to the difference between the
original 1984 Policy, City Hall Atrium Memorial Wall and the Naming/Renaming of
Facilities.
Commission member Whidden questioned the number of Commission members
needed for the vote for recommendation to City Council. Is it 2/3rds of the members
present at the meeting or of all members? It was determined that it was 2/3 or the
quorum (which is 4)
In regards to Policy No. xx/5.1, the Commission members felt the application
deadline date should be moved to January I" instead of February 1" due to the
possible loss of senior Commission Members and in the event that replacements are
not found in a timely manner.
Commission member Whidden moved to change the application deadline date from
February I" to January 1". Commission member Johnson seconded. Hearing no
further discussion and upon call for the question, motion carried unanimously.
Discussion continued regarding the majority vote of Commission members. It was
suggested and decided to change the wording to read that the Committee needs a 2/3
majority of all Commission members present.
In regards to Policy No. xx /4.5, it was suggested and accepted to change the
sentence "Such criteria as length of community involvement, etc." to "Criteria such
as length of community involvement, etc."
Commission member Hordyk asked to discuss and clarify Policy No. xx/4.7, which
read, "As a general rule, portions of a facility shall not have a name other than that
of the entire facility." Keeping in mind that Lincoln Park, Shane andErick of Park
N:\CCOUNCIL\FINAL\Park Board 10-19-06 Minutes.doc- 3 - MVS '"11
is the entire facility. Donated by, or in memory of can be.placed on a facility.
Discussion ensued.
Commission member Whidden asked if the 1984 Policy was an ordinance or part of
the Port Angeles Municipal Code. Staff responded that this document originated
from and was approved and adopted by the City Council. Since that time Council
has directed all responsibility for memorials to the Parks Commission. Commission
member Tschimperle pointed out that an excerpt (which was included in the
September Park Commission packet) from the December 4, 1984 Council minutes
stated that the Community Memorial Policy was adopted.
Commission members felt that tonight's meeting would result in accepting the
memorial donation application, and to send the draft policy to,City Council for their
approval.
Commission member Johnson moved to accept the changes to the memorial
application and Naming/Renaming Policy which includes changing the deadline date
from February 1 to January 1, and some wording (in part 4.5 as mentioned above).
Commission member Harmon seconded. Upon call for the question, motion carried
unanimously. Staff will present a final draft to the Commission.
Commission members inquired if an individual or group could'present a request (in
lieu of naming a facility) of what they would like to see done instead of the
Commission making that recornmendation (i.e. memorial fund set up, sculpture,
etc)?
Commission member Tschimperle suggested attaching the Memorials & Donations
policy to the application as it addresses alternative memorial choices and costs.
It was suggested to combine all memorial requests into one application. The Parks
Commission agreed with this concept and asked staff to update the current
application to reflect this.
Discussion with the audience ensued in regards to Erickson Park.
Parks Commission continued discussion regarding the use of different names within
specific parks (i.e. Little League field and BMX track within Lincoln Park) in
connection with naming the skate park.
Park Commission members agreed that Policy #xx, Sections 4.5 and 4.7 should be
broadened and clarified, but do not want to make any changes at this time.
Discussion followed.
Commission member Tschimperle pointed out that you can name a park anything
you want but until that designated group begins taking care of it, they shouldn't be
able to use it.
Alternatives to Naming Staff wished to reiterate that alternative choices are available in lieu of naming or
Public Facilities renaming a facility.
Skateboard Park Update
The Law Enforcement Advisory Board will meet on Tuesday, October 20 at 6 p.m.
at the Fire Station. Staff is requesting that a volunteer from the Parks Commission
attend.
A task force is being formed to develop an action plan to help reclaim Erickson Park.
Marine Life Center
The Marine Life Center will not continue as it currently exists after December 31,
2006, as the facility, displays and level of staffing are not conducive to produce a
Marine Science facility of a quality, consistent with the expectations of the City and
N;\CCOUNCIL\FINAL\Park Board 10-19-06 Minutes.doc- 4 - M - 22
is
•
is
Peninsula College.
The City and College will be developing a Visioning Steering Committee to address
the future of the Center. The initial meeting will be held on Friday, October 27, at
the College. Commission Member Shargel volunteered to attend this meeting.
Suggested Recreation Fees
Proposed fee increases at William Shore Memorial Pool and Vern Burton
Cominunity Center will be introduced at the November 7`h City Council Meeting.
Short discussion ensued.
New Recreation Program m Sug esg tion:
Recreation Staff has been developing ideas for fixture programs. Parks Commission
felt the Chess/Checker tournament would be a good one to try.
Lincoln Park/Airport Tree Issue
Deputy Director of This issue will be presented to City Council on November 7`h.
Recreation Report
Erickson Park Tennis Courts
There were a few minor questions asked by USTA in regards to the submitted Grant.
The $34,500.00 Grant request looks positive. Laurel Cripe has been selected by the
United States Tennis Association to receive an award as an outstanding contributor.
The Peninsula Tennis Club was selected for the Presidents Award.
Aouatic Center Update
The ballots were mailed out on October 18`h.
Parks Commission Revitalization
Staff would like to begin training for the Parks Commission. As an advisory board
appointed by the City Council this Board should be extremely knowledgeable,
effective and respected as much. Staff would like to work with the Commission on.
credibility issues, advocating for citizens and dealing with controversial situations
and recommendations. Community visibility and recognition, as a board, is
important.
The Commission felt that all responsibilities (the pool, parks, recreation, and
beautification) were taken away and they are now a recreation committee. They feel
they are no longer Parks and they are not Beautification as it is now a part of public
works.
The Commission asked how they could take back their roll and responsibilities.
How is the Commission supposed to answer questions when they have no
knowledge of what is going on?
Staff pointed out that the Commission shouldn't want to be involved in day-to-day
operations, but they need to be involved in the community as the Parks, Recreation
and Beautification Commission.
The Commission didn't feel they allowed themselves to become ineffective; they felt
they didn't have a choice.
Discussion followed.
Adjournment Commission member Whidden moved for adjournment.
Next Meeting Thursday, November 15, 2006
0 Vern Burton Meeting Room 43
N:\CCOUNCIL\FINAL\Park Board 10-19-06 Minutes.doc- 5 - M -23
•
M -24
•
•
PUBLIC WORKS PROJECT STATUS REPORT FOR NOVEMBER, 2006
CHANGE ORDERS FOR ACTIVE CONSTRUCTION PROJECTS
(COSTS SHOWN INCLUDE APPLICABLE TAXES)
PROJECT
CONST.
ORIGINAL
PREVIOUS
CHANGE
REVISED
TITLE
BUDGET
CONTRACT
CHANGE
ORDERS
CONTRACT
January 2007
January 2007
AMOUNT
ORDERS
THIS MONTH
AMOUNT
PALF Wall
$3,500,000
$2,073,010.54
$610,534.98
$0.00
$2,683,545.52
02-21
& Sidewalks 111 00-19
Lincoln St
$600,000
$585,234.90
$112,365.00
$0.00
$697,599.90
Storm 05-13
11 06-06
Firing Range
$21,000
$20,599.14
$0.00
$0.000
$20,599.14
Imp. 06-35
June 2008
8th Street Bridge
January 2007
February 2007
March 2007
8th St. Br.
$35,000
$33,573.00
$0.00
$0.00
$33,573.00
Repairs 06-30
IT Standby
$22,000
$21,441.52
$0.00
$0.00
-_ $21,441.52
Power 06-41
* Small Works Project
CONTRACTS/PURCHASE ORDERS APPROVED BY CITY MANAGER
(COSTS .SHOWN INCLUDE APPLICABLE TAXES)
CONTRACTOR
OR VENDOR
Project-
PO #
DESCRIPTION
AMOUNT
END
TITLE
FOR BIDS
CONSTRUCTION
CONSTRUCTION
East UGA Sewer
December 2006
January 2007
January 2007
July 2007
Extension 05-30
* Small Works Project
UPCOMING PUBLIC WORKS CONTRACTS
(NEXT 30 DAYS, ESTIMATED DATES SHOWN)
PROJECT
ADVERTISE
BID OPENING
START
END
TITLE
FOR BIDS
CONSTRUCTION
CONSTRUCTION
East UGA Sewer
December 2006
January 2007
January 2007
July 2007
Extension 05-30
Downtown Watermain
December 2006
January 2007
February 2007
June 2007
& Sidewalks 111 00-19
Peabody Street
January 2007
February 2007
April 2007.
May 2007
Reconstruction Phase
11 06-06
Gateway 97-20
August 2006
January 22, 2006
March 2007
June 2008
8th Street Bridge
January 2007
February 2007
March 2007
September 2008
Replacements 02-15
* Small Works Project
N:\PWKS\ENGINEER\Management Reports\Change Orders\Change Orders 2006\8.06.doc
M-25
PUBLIC WORKS GRANT & LOAN STATUS REPORT FOR NOVEMBER, 2006
PROJECT
PROJECT
GRANT/LOAN SOURCE
GRANT MATCH OR
AWARD
STATUS
DESCRIPTION
COST
& COST
LOAN DATA
LISTING
CSO/Stormwater
$32,000,000
Centennial Grant &
Loan rates and matches vary.
Various
Apply as offered
Projects .
SRF/PWTF Loans
Sidewalks, Laurel,
$150,000
TIB, $100,000
Grant TIB $100,000,
November
Not Selected
Park to Viewerest
Developer $25,000, City
2006
$25,000
Sidewalks, Laurel,
$200,000
TIB, $100,000
Grant TIB $130,000,
November
Not Selected
Viewcrest to Ablvers
Developer $45,000, City
2006
$25,000
Sidewalks
Grants, no matching
March 2007
Apply October
16'h, F -Stevens
$260,000
WSDOT Ped & Sch
2006
16`h, I—F
$260,000
WSDOT Ped & Sch
Porter, Camp -Park
$260,000
WSDOT Ped & Sch
10t1, I—M
$200,000
WSDOT Ped & Sch
101h, M—N
$200,000
WSDOT School
10TH, N -Milwaukee
$200,000
WSDOT Ped & Sch
N, 10TH -14TH
$180,000
WSDOT School
N,14TH_18TH
$180,000
WSDOT Ped &Sch
Sidewalk Gaps
Milwaukee
N -10TH
$120,000
WSDOT Ped & Sch
First/Front
Golf C — Lincoln
$50,000
WSDOT Ped & Sch
Francis Street CSO
$700,000
PWTF Design Loan..
0.5%, 5 Year Loan,15%
June 2006
Selected
Design
$590,000
($110,000) local match
Francis Street CSO
$2,200,000
PWTF Construction Loan
PWTF 0.5%,15% Match, 20
May 2007
On draft list —
Construction
$1,875,000
Year Loan
award pending
w/$325K local match
5 Million Gallon CSO
$2,200,000
SRF Loan $2,200,000
SRF; 3.1%,20 Year or PWTF
June 2007
Apply for SRF
Tank Purchase &
and/or PWTF Design
0.5%,15% Match, 5 Year
Loan in October
Design
Loan
& PWTF Nov
06.
Wet Weather CSO
$4,040,000
SRF Loan $4,050,000 and
SRF; 3.1%, 20 Year or PWTF
June 2007
Apply for SRF
Plant Purchase &
/or PWTF Design
0.5%,15% Match, 5 Year
Loan in October.
Design
Loan
PWTF Mar 07
(only if needed)
Dry Creek Bridge &
$93,000
IAC $72,540
Grant: 22% ($20,460) local
November
Selected
Trail Planning
match
2005
Stormwater Phase II
$75,000
DOE Phase II Municipal
Grant
January 2006
Selected
Implementation
Stormwater $75,000
Assistance
Eastern Corridor
$430,000
SAFETEA-LU
Grant: 15.6% ($67,000)
February
Selected
Entryway, Phase II
Enhancement Grant
match. City $25,000, City
2006
$363,000
$41,000 in-kind
0
BRAC: Bridge Replacement Advisory Committee
Centennial: DOE administered grant /loan funding for water quality improvement projects
DWSRF or SRF Drinking Water State Revolving Fund or State Revolving Fund
IAC: Inter -Agency Committee for Outdoor Recreation
PWTF: Public Works Trust Fund
WSDOT Ped & Sch: WSDOT administered grant programs for Pedestrian & School Route safety improvements
SAFETEA-LU: Safe, Accountable, Flexible, Efficient, Transportation Equity Act, a Legacy for Users. WSDOT administer
federal highway grant funding for intermodal transportation projects.
TIB, AIP or PSMP Transportation Improvement Board, Arterial Improvement or Pedestrian Safety and Mobility Programs
:\PWKS\ENGINEER\Management Reports\Grants & Loans\Grants & Loans 06\9-06.doc M —26