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HomeMy WebLinkAboutAgenda Packet 12/06/2011PUBLIC COMMENT C. CITY COUNCIL REPORTS D. WORK SESSION F. CONSENT AGENDA 1. December 6, 2011 PORTANGELES W A S H I N G T O N , U. SS. A, AGENDA ITEM AGENDA CITY COUNCIL MEETING 321 East 5 Street DECEMBER 6, 2011 SPECIAL MEETING - 5:00 p.m. REGULAR MEETING - 6:00 p.m. First Page RECOMMENDATION Note: The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. The items of business for regular Council meetings may include the following: A. CALL TO ORDER — SPECIAL MEETING AT 5:00 p.m. - to discuss potential litigation with legal counsel under authority of RCW 92.30.110(1)(1). CALL TO ORDER — REGULAR MEETING AT 6:00 p.m. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS E. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember City Council Minutes for: October 11 Special, November 15 Special Meeting, November 15 Regular Meeting, November 29 and November 30 Special Meetings, 2011. 2. Expenditure Approval List: 11/5/11 to 11/28/11 for $4,421,241.10. 3. Surplus Submachine Guns 4. Port Security Grants 5. Amendment to City's Investment Policy 6. City- County Interlocal Agreement — Archaeology Services 7. City- County Interlocal Agreement — Arborist Services 8. Declare Certain City Property Surplus / Authorize Sale 9. Housing Rehabilitation Fund — Roof Repair Request G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS F -1 1. Accept Consent Agenda F -13 F -57 F -59 F -86 F -138 F -141 F -144 F -146 NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK Port Angeles City Council Meeting Page - 1 AGENDA ITEM First Page I. OTHER CONSIDERATIONS 1. PenPly Payback Agreement I -1 2. Combined Sewer Overflow (CSO) Professional Services Agreement 1 -4 Amendment No. 12 / Project WW08 -2008 J. QUASI- JUDICIAL MATTERS — NOT REQUIRING PUBLIC HEARINGS (7:00 P.M., or soon thereafter) I. Final Infill Overlay Zone (IOZ) Subdivision Maloney Heights — 2300 Block West 16 Street K. PUBLIC HEARINGS — OTHER (7:00 P.M. or soon thereafter) 1. 2012 Budget / 2011 Amended Budget L. FINANCE I. Equipment Purchase: Street Sweeper Replacement 2. Clallam Transit System — Gateway Close -Out Agreement J -1 K -1 M. INFORMATION City Manager Reports: 1. Public Works & Utilities - Contract Status Report M -1 2. Public Works & Utilities - Grant & Loan Status Report M -3 3. Parks, Recreation & Beautification Commission - Minutes M -5 4 Defibrillator Preventative Maintenance Contract M -7 O. ADJOURNMENT - December 6, 2011 1. Approve 2. Approve 1. Approve L -1 1. Approve L -2 2. Approve RECOMMENDATION 1. Presentation; Close Public Hearing; Conduct 2nd Reading; Adopt Ordinance N. EXECUTIVE SESSION - under the authority of RCW 42.30.110(1)(g) to review the performance of a public employee. PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK Port Angeles City Council Meeting Page - 2 PORTANGELES W A S H I N G T O N , U.S.A. DATE OF MEETING: December 6, 2011 LOCATION: City Council Chambers You are encouraged to sign below if: PUBLIC INTEREST SIGN -UP SHEET 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and /or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. Print Name Clearly /1-)1_,L(6,frv rst' ) 1A4b,A ; 9 cionApit ukviLs Address X158 �z , 224 iaTo 041w: G: \Group \Clerk\Forms \Council Attendance Roster.doc CITY COUNCIL REGULAR MEETING Agenda Topic Plan Speak i-4.ciqeogirk `"ti's" tl " fy)N Icei -rr-cCw,rer NO\T RESOLUTION „. • 1 ; r, 4- : r , • , • • i .t OPTION 2: Do Nothing Canadair Regional Jet Cessna Caravan ~Gulfstream 4 ,..-Gulfstream IV* —Gulfstream Citation 500 — Falcon 50 Lear 25 Lear 60* Beech King Air Cessna 421 Cessna 172 1,000 2,000 3,000 4,000 Runway Length 5.000 Lincoln Park - - 6,000 1 1 1 1 1 1 1 1 7.000 1 1 1 1 RESOLUTION r . A • • r • r , • • OPTION 2: Do Nothing ••• ±- - • i• : ( " • End of Runway -- Runway 1 4,993' Existing ,39.1 -i 47 --(--zzl - Threshold Shift 2,335' Canadair Regional Jet Cessna Caravan Gulfstream V* Gulfstream IV* Gulfstream ill Citation 500 Falcon 50 Lear 25 Lear 60* Beech King Air Cessna 421 Cessna 172 -- Existing Threshold 1,354' two* . , '/k, • '• r iK7:1 •••t MEMM2NESERSZW= 4.7.;•g:/ _ • / • ■.2 r wow _ 1,t.181...t.: • • • • .000t r r ,. • 1.000 2.000 Lincn 3.000 4.000 Runway Length • • • 5.000 6.000 7.000 Existing Obstructions • • I. Call To Order Chairman Dan Di Guilio called the meeting to order at 3:00 p.m. II. Roll Call UAC Assigned Councilmembers Present: Dan Di Guilio, Cherie Kidd, Brooke Nelson Other Councilmembers Present: Patrick Downie (3:05) Other_.Councilmen1bers Absent: Don Perry, Brad Collins, Max Mania Utility Advisory Committee Members Present: Utility Advisory Committee Members Absent: • Staff Present: Others Present: City Council Special Meeting /Utility Advisory Committee Jack Pittis Conference Room Port Angeles, WA 98362 October 11, 2011 3:00 p.m. Dean Reed - 'Paul Elliott Kent Myers, Glenn Cutler, Mike Puntenney, Bill Bloor, Larry Dunbar, Randy Brackett, Yvonne Ziomkowski, Phil Lusk, Terri Partch, Sondya Wray, Dennis McBride, James Burke, Rick Hostetler, Kathryn Neal. Jack Warburton & Dave Bergdolt — Brown & Caldwell Mark Donning — Peninsula College Intern Marilyn Harbaugh — Port Angeles Citizen Tom Callis — Peninsula Daily News (3:25) III. Approval Of Minutes Chairman Dan Di Guilio asked if there were any corrections to the minutes of September 13, 2011. Committee Member Cherie Kidd moved to approve the minutes. Dean Reed seconded the motion, which carried unanimously. Chairman Dan Di Guilio asked if there were any corrections to the minutes of September 15, 2011. Committee Member Dean Reed moved to approve the minutes. Cherie Kidd seconded the motion, which carried unanimously. F -1 IV. Late Items: None. V. Discussion Items: A. 2011 On -Call Landfill Cell Stabilization Professional Services Agreement Glenn Cutler, Director of Public Works & Utilities introduced Jack Warburton, Dave Bergdolt, and Mark Donning from Brown & Caldwell; Glenn then introduced James Burke, Civil Engineer, who gave a PowerPoint presentation on the phased approach with Herrera on the cell stabilization for the City's Landfill. A discussion followed. Dean Reed moved to recommend City Council approve the line item for the landfill cell stabilization study in the Solid Waste Utility fund as part of the 2011 proposed budget amendment in the amount of $100,000, and approve and authorize the City Manager to sign the Professional Services Agreement with Herrera Environmental Consultants in an amount not to exceed $98,700, and to make minor modifications to the agreement, if necessary. Brooke Nelson seconded the "motion, which carried unanimously. B. 2011 On -Call Wastewater Utility Engineering Professional Services Agreement Glenn Cutler, Director of Public Works & Utilities gave a short summary of the current information on the 2011 On -Call Wastewater Utility Engineering Professional Services Agreement. Kathryn Neal, Engineering Manager, summarized the memo and a short PowerPoint presentation followed. Brooke Nelson moved to recommend City Council approve and authorize the City Manager to sign the on -call professional services agreement with Brown and Caldwell, Inc., with two initial project tasks, in an amount not to exceed $155,000, and to make minor modifications to the agreement, if necessary. Cherie Kidd seconded the motion, which carried unanimously. C. Houston- Galveston Area Council Purchasing Cooperative Interlocal Agreement Glenn Cutler, Director of Public Works & Utilities introduced Dennis McBride, Fleet Manager, who discussed the benefits of having a Houston - Galveston membership for purchasing cooperatives. A brief discussion followed. Dean Reed moved to recommend City Council approve and authorize City Manager to sign an interlocal agreement with the Houston - Galveston Area Council purchasing cooperative. Cherie Kidd seconded the motion, which carried unanimously. 2 F -2 • • • • D. Utility Rate and Fee Adjustment Recommendations Larry Dunbar, Deputy Director of Power Systems, gave a PowerPoint presentation on water, wastewater, electric, storm water, solid waste collection, and solid waste transfer station utility rate and fee adjustment recommendations, including comments received at the October 4, 2011 public hearing. A lengthy discussion followed. Brooke Nelson moved to recommend City Council to continue the public hearing, close the public hearing, reject the solid waste collection recycling unbundling option, select the electric rate option 1 to apply all of the increase to the basic charge, then adopt the proposed rate and fee adjustments ordinance amendments. Cherie Kidd seconded the motion, which carried unanimously. VI. Information Only Items: A. v. Cla llam County Public Utility District No. 1 Telecommunications Right of Way License Expiration Information only. No action taken. B. . Advance Metering. Infrastructure System Update (Verbal report only). Information only. No action taken. C. Wireless Mobile Data System Update (Verbal report only) Information only. No action taken. MIL Next Meeting Dates: November 8, 2011 Adjournment: 5:45 p.m. Dan Di Guilio, Mayor Janessa Hurd, City Clerk 3 F -3 CALL TO ORDER - SPECIAL MEETING: ROLL CALL: CITY COUNCIL SPECIAL MEETING Port Angeles, Washington November 15, 2011 Mayor Di Guilio called the Special City Council meeting to order at 10:00 a.m., for the purpose of viewing the Association of Washington Cities' webinar "Municipal Court Dos and Don'ts ". The meeting concluded at 11:15 p.m. No action was taken. Members Present: Mayor Di Guilio, Councilmembers Downie Kidd and Nelson. Members Absent: Deputy Mayor Perry, Councilmembers Collins and Mania. Dan Di Guilio, Mayor Janessa Hurd, City Clerk F -4 • • • • CALL TO ORDER - REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: CEREMONIAL MATTERS/ PROCLAMATIONS/ & EMPLOYEE RECOGNITIONS: PUBLIC COMMENT: CITY COUNCIL REPORTS: CITY COUNCIL MEETING Port Angeles, Washington November 15, 2011 Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Members Present: Members Absent: None. Staff Present: Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins [via speakerphone between 7:07 -8:48 p.m.] , Downie, Kidd, Mania, and Nelson. Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T. Gallagher, Y. Ziomkowski,K. Dubuc, T. Pierce, S. Roberds, B. Peterson, D. Bellamente, D. Estes, R.: Korcz, E. Wheatley, P. Lusk, R. Brackett, E. Klimek, C. Delikat, R. Hixson, D. McBride, and A. Mozingo. Mayor Di Guilio led the Pledge of Allegiance to the Flag. '1. National Hospice and Palliative Care Month Mayor Di Guilio presented Sky Heatherton, a Registered Nurse with Assured Hospice, a Proclamation in recognition of November, 2011, as National Hospice and Palliative Care Month. Susan Hinton, 527 W. 1 0 St., spoke on behalf of her son Zion Davis, in opposition to clear - cutting Lincoln Park and fluoridating the City's water. Mike Edwards spoke in favor of the Waterfront & Transportation Improvement Project. Richard Hixson, 2242 W. 12 St., spoke in opposition to the Waterfront & Transportation Improvement Project and in favor of spending money to fix the City's aging infrastructure. Zan Cloud, spoke in opposition to the Waterfront & Transportation Improvement Project. Councilmember Downie spoke regarding his attendance at a two -day conference in Bremerton regarding alternative energy opportunities in Washington State, and his attendance at the Veterans Day Ceremony at the Port Angeles Coast Guard Station. Deputy Mayor Perry spoke regarding his attendance at the City of Victoria's Remembrance Day Celebration. Councilmember Kidd spoke regarding her attendance at the recent Saturday Farmers' Market. No other reports were given. F -5 CITY COUNCIL MEETING November 15, 2011 ROLL CALL: (Cont'd) WORK SESSION: Break: LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: CONSENT AGENDA: It was moved by Mania and seconded by Downie to: Excuse Councilmember Collins from the November 15, 2011, City Council meeting. Motion carried 6 -0. 1. Bond Financing For Future Capital Projects Manager Myers discussed two projects for Bond Financing through a special property tax levy that could go before the voters in 2012. The first was for Civic Field improvements and the second for additional phases of the Waterfront & Transportation Improvement Project (WTIP). Steve Zenovic, a member of the Civic Field Steering Committee, conducted a PowerPoint presentation on the possible Civic Field improvement and special property tax levy. He discussed the aging infrastructure and the recommended improvements for a total of $4,000,000. Council discussion followed. Special Events Coordinator Estes and Recreation Coordinator Peterson expressed their support for the improvements because of the possible increase to the number of tournaments the City's Recreation Division would be able to host. Council discussion followed. Manager Myers discussed the:WTIP, stating that there has been a large amount of support from the community regarding this project. Council discussion followed. Council agreed by consensus to direct staff to study further both special levies, as long as they were not bundled together under the same levy, and report .. back to City Council in January, 2012. Mayor Di Guilio recessed the meeting for a break at 6:57 p.m. The meeting reconvened at 7:07 p.m. Letter to the Clallam County Board of Commissioners in opposition to the proposed discontinuation of the Streamkeepers Water Quality Program was added to the Consent Agenda. it was moved by Perry and seconded by Downie to approve the Consent Agenda to include: - - 1. City Council Minutes for October 25, and November 1, 2011 2. Expenditure Approval List: 10124/11 to 11/4/11 for $4,288,551.29 3. Equipment Purchase: Hydro-Excavator Vacuum (H:EV )Truck 4. Clallam County PUD No. 1 Telecommunications Right -of -Way License Agreement Renewal No. 2 5. Material Purchase: Fiberglass Power Poles, Contract LO -11 -032 6. Letter to Clallam County Board of Commissioners in opposition to the proposed discontinuation of the Streamkeepers Water Quality Program Motion carried 7 -0. 2 F -6 • • • • PUBLIC HEARINGS - OTHER: Ordinance No. 3440 Resolution No. 19 -11 1. 2012 Property Tax Levy Finance Director Ziomkowski noted the continuation of the public hearing on property taxes, and stated the proposed Ordinance and Resolution included no increase to property taxes for 2012. Mayor Di Guilio continued the public hearing at 7:13 p.m. Elizabeth Oakes, spoke in favor of funding for the Port Angeles Fine Arts Center. Mayor Di Guilio closed the public hearing at 7:14 p.m. Mayor Di Guilio conducted a second reading of the Ordinance by title, entitled, ORDINANCE NO. 3440 AN..pRDINNANCE of the City of-Port Angeles, Washington ,.levying - ad valor.,em property taxes for the fiscal year 2012, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioners. It was moved by Nelson and seconded by Kidd to: Adopt the Ordinance as read by title. Motion carried 7-0. Mayor Di Guilio read the Resolution by title, entitled, 3 RESOLUTION NO. 19 -11 CITY COUNCIL MEETING November 15, 2011 A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing an increase in the regular property tax levy of 0 %, or $0.00, over the highest lawful levy for 2011. It was moved by Perry and seconded by Nelson to: Pass the Resolution as read by title. Motion carried 7 -0. 2. 2012 Budget Manager Myers and Director Ziomkowski conducted a PowerPoint presentation on the 2012 Preliminary Budget. Mayor Di Guilio opened the public hearing at 7:47 p.m. Jean Hazels Pettit, 253 Graywolf Rd., Sequim, spoke in favor of the Fine Arts Center, Civic Field, and congratulated the Council on working with the community to make things happen. At 7:50 p.m., Mayor Di Guilio continued the public hearing to December 6, 2011. F -7 CITY COUNCIL MEETING November 15, 2011 PUBLIC HEARINGS - OTHER: (Cont'd) Break: Council discussion followed. Councilmember Collins requested staff to look at all capital expenditures again to make sure that as many projects as possible are deferred to 2013 and beyond. Council discussed the possible increased funding of $14,000, for the Fine Arts Center. It was moved by Mania and seconded by Kidd to: Increase funding to the Fine Arts Center by $14,000, for 2012. Council discussion followed. Motion carried 4-3, with Di Guilio, Perry and Nelson voting in opposition. Council discussion followed regarding .utilityfund.expenditures... -. Mayor Di Guilio conducted a first reading of the Ordinance by title, entitled, ORDINANCE NO. Mayor Di Guilio recessed the meeting for a break at 8:22 p.m. The meeting ' reconvened at 8:30 p.m. AN ORDINANCE of the City of Port Angeles, Washington, amending the 2011 Budget and adopting the 2012 budget for the. f scal.year ending;Decernber 31, 2012: PUBLIC HEARINGS- 3. Port Angeles Municipal Code Amendment — MCA 11 -01, Chapters 5, 14, OTHER: 16, 17, and 18. (Cont'd) Planning Manager Roberds stated there were no changes made to the Ordinance and Ordinance No. 3441 requested Council continue and close the public hearing. and adopt the Ordinance. Mayor Di Guilio continued the public hearing at 8:29 p.m. There being no public comment, he closed the public hearing at 8:29 p.m. Councilmember Collins stated he would be voting in opposition to the Ordinance because his previously requested changes had not been made. Council discussion followed. Councilmember Mania requested that the term "surface mining" be changed to "aggregate quarry facility ". Council discussion followed. Councilmember Collins expressed concerns regarding the proposed fencing and parking requirement changes. Council discussion followed. 4 F -8 • • PUBLIC HEARINGS- OTHER: (Coned) Ordinance No. 3441 Resolution No. 20 -11 FINANCE: Mayor Di Guilio conducted a second reading of the Ordinance by title, entitled, 5 ORDINANCE NO. 3441 AN ORDINANCE of the City of Port Angeles, Washington, revising Chapters 5.32, 14.40, 16.04, 16.08, 16.12, 17.08, 17.24, 17.34, 17.94, and 18.04 of the Port Angeles Municipal Code relating to updating and clarifying sections of the Code. It was moved by Downie and seconded Perry by to: Adopt the Ordinance as read by title. Motion carried 6 -1, with Councilmember Collins voting in opposition. RESOLUTIONS NOT 1. Amendment to City's Financial Management Policy REQUIRING : PUBLIC. - HEARINGS: Councilmember Collins inquired about certain parts of the policy, after which he discontinued his attendance via speakerphone at 8 :48 p.m. Director Ziomkowski conducted a PowerPoint presentation on the proposed amendments to the City's Financial Management Policy, stating most of the changes involved language clarifications and consistencies or amendments to comply with recent changes made by the Governmental Accounting Standards Board. Council discussion followed. Mayor Di Guilio read the Resolution by title, entitled, RESOLUTION NO. 20-11 CITY COUNCIL MEETING November 15, 2011 A RESOLUTION of the City Council adopting the City's new Financial Management Policy and rescinding Resolution 21 -04. It was moved by Perry and seconded by Nelson to: Pass the Resolution as read by title. Motion carried 4 -2, with Mania and Kidd in opposition. Council discussion followed. 1. Lodging Tax Advisory Committee — 2012 Recommendations Manager Myers discussed the funding recommendation for the 2012 Budget by the Lodging Tax Advisory Committee. It was moved by Kidd and seconded by Perry to: Concur with the Lodging Tax Advisory Committee recommendations and direct staff to incorporate those recommendations into the 2012 Preliminary Budget. Motion carried 6 -0. F -9 CITY COUNCIL MEETING November 15, 2011 FINANCE: (Cont'd) INFORMATION EXECUTIVE SESSION: ADJOURNMENT: 2 Broadband Technology Opportunities Program (BTOP) Available Match Police Chief Gallagher discussed the BTOP sub -grant and the required cash match. He stated the City had proposed a 1.66 million match comprised of in -kind services and invested funds, and that NoaNet is currently in agreement with this proposal. It was moved by Kidd and seconded by Mania to: Authorize the City Manager to support the proposed components and amounts that comprise the City's available match to NoaNet for the BTOP sub - grant, and to make minor modifications to the available match, if necessary. Motion carried 6 -0. Manager Myers spoke regarding the upcoming presentation on November 17, from 1 :00 — 5:00 p.m:, regarding the Cascadia Earthquake subduction zone; the Buxton .pxesentation.on November at 5:30 p.m.; the Lincoln Park.Master Plan public meeting on November 30, at 5 :30 p.m.; and the joint City Council and Utility Advisory Committee meeting on December 13, at 5:00 p.m. He also spoke regarding PenPly's continued financial issues, reports in the Council packet, and recent City personnel changes. None. Mayor Di Guilio adjourned the meeting at 9:20 p.m. Dan Di Guilio, Mayor Janessa Hurd, City Clerk 6 F -10 • • • • ROLL CALL: CITY COUNCIL SPECIAL MEETING Port Angeles, Washington November 29, 2011 CALL TO ORDER- Deputy Mayor Perry called the special regular meeting of the Port Angeles City SPECIAL MEETING: Council to order at 5:30 p.m. Members Absent: Mayor Di Guilio and CouncilmemberNelson. ADJOURNMENT: The meeting adjourned at 6:34 p.m. Members Present; Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, and Mania. Staff Present: Manager Myers, Deputy Clerk Pierce, N. West, D. .Bellamerite; and'R. "Korcz.' • - • City Council and staff attended a joint presentation regarding the retail sector analysis, conducted by Lisa Hill, Vice President with the Buxton Company, Manager Myers, and Community and Economic Development Director West. Dan Di Guili°, Mayor Janessa Hurd, City Clerk F -11 CALL TO ORDER - SPECIAL MEETING: ROLL CALL: ADJOURNMENT: CITY COUNCIL SPECIAL MEETING Port Angeles, Washington November 30, 2011 Deputy Mayor Perry called the special meeting of the Port Angeles City Council to order at 5:30 p.m. lblernbers Present: Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, and Mania. Members Absent: Mayor Di Guilio and Councilmernber Nelson. • Staff Present: Manager Myers, Clerk Hurd, N. West, T. Pierce, R. Bon'ine,'R - Rbi c ,D'. ellarnente, and C. 'Kochanek. City Council and staff attended a public meeting at the, Vern Burton Memorial Community Center regarding development of the Lincoln Park Master Plan. The meeting included a presentation conducted by Doug Sandau, Port of Port Angeles Airport Manager, and Juliet Vong, President of HBB Landscape Architecture. The presentation Portion of the meeting adjourned at 6:30°p.tti :, ryas encouraged to attend and participate in break -out sessions that continued for until 7 :30 p.m. Dan Di Guilio, Mayor Janessa Hurd, City Clerk F -12 • • • • • Vendor LOWER ELWHA S'KLALLAM TRIBE BILL'S PLUMBING & HEATING INC CLALLAM CNTY TREASURER DEPARTMENT OF REVENUE - WIRES ELECSYS INT'L CORP METROPOLITAN TRANS COMMISSION Carmen Dalgardno Christmas Cottage Clailam County Bar Association Darla Simpson Dave Logan Dungeness Crab & Seafood Fest. Gary Melendy Karl Koehler Kristina Souder Lower Elwha Klallam Tribe US BANK CORPORATE PAYMENT SYSTEI Council Mtg Supplies -TP Presentation Jackets -TP City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 1 1128120 1 1 Description INV 30649, 09/15 VBMCC R REFILL HAND SANITIZER RAY SANIKAN RAYONIER SITE NOV CVCA TO CLALLAM CO TREAS Excise Tax Return -Oct Excise Tax Return -Oct RADIX MAINTENANCE SOFTWARE RENEWAL LOOMIS DEPOSIT REFUND DAL VBCC DEPOSIT REFUND CHRIS Marlene Moore DEP RFND,MARLENE MOORE,7T Tani Jones CLUBHOUSE DEPOSIT REFUND US BANK CORPORATE PAYMENT SYSTEI Credit Card Pmt City Credit Card Pmt Meth Tests - Gallagher Cash Regist Rolls -Hagar Bird Spikes- Hanley Dress Uniform Box -DM Canopy - Mozingo Rec Supplies - Mozingo Rec Supplies - Mozingo Digital Camera Access -TP Arms /Ammo /Access -G R Railroad Chalk - Schilke Laminating Pouches -ES WA STATE PATROL OCT 2011 LIVESCAN FINGERP WASHINGTON (DOL), STATE OF STATE SHARE CPLS FOR SEPT STATE SHARE CPLS FOR OCT WASHINGTON STATE TREASURER BUILDING SURCHARGE OCTOBE DIST CT REV TO STATE TREA Page 1 Account Number 001- 0000 - 213.10 -90 001 - 0000 - 239.96 -00 001 - 0000 - 239.96 -00 001 - 0000 - 229.40 -00 001 - 0000 - 237.00 -00 001 -0000- 237.30 -00 001- 0000 - 237.00 -00 001- 0000 - 237.00 -00 001- 0000 - 239.10 -00 001- 0000 - 239.10 -00 CCCHAMBERS DEPOSIT REFUND 001- 0000 - 239.10 -00 DEP RFD 001-0000-239.93-00. - DEP RFD RFD DEPOSIT CRABFEST -10/4 001 -0000- 239.10 -00 DEP RFD 001 -0000- 263.90 -10 LOOMIS DEPOSIT REFUND KOE 001- 0000 - 239.10 -00 CLUBHOUSE DEPOSIT REFUND 001 - 0000 - 239.10 -00 VBCC DEPOSIT REFUND 9/15- 001 - 0000 - 239.1 00: 001 -0000- 239.9 -00. 001- 0000 - 239.10 -00 001- 0000 - 213:10 -95 001- 0000 - 213.10 -95 001- 0000 - 237.00 -00 001-0000-237.00-00 001- 0000 - 237.00 -00 001- 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000 - 237.00 -00 001 - 0000- 229.50 -00 001 - 0000 - 229.60 -00 001 -0000- 229.60 -00 001 - 0000 - 229.10 -00 001- 0000 - 229.30 -00 Division Total: Department Total: 001 -1160- 511.31 -01 001 -1160- 511.31 -01 Date: 11/30/2011 Invoice Amount 64.79 7.00 85.00 279.07 312.20 604.24 -21.34 - 210.00 50.00 230.00 50.00 • 71.00 150.00 - 350.00 50.00 50.00 50 -00 150.00 150.00 50.00 - 9,812.32 9,709.55 -17.09 -32.72 -73.25 -3.84 -31.28 -4.11 -2.43 -6.99 -14.31 -2.11 -1.80 269.50 743.00 408.00 135.00 11,045.57 $14,830.33 $14,830.33 19.24 275.10 F -13 Vendor Description US BANK CORPORATE PAYMENT SYSTEI Event Regist - Downie Legislative Mayor & Council Legislative CENTURYLINK - QWEST COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 NC 36045238778176 11 -05 AIC 36045251096236 11 -05 NC 3604529882811B 11 -05 A/C 3604529887652B 11 -05 A/C 3604525834211B 11 -05 NC 36045237125856 INTL "INST MUNICIPAL CLERKS" IIMC "ANNUAL" DUES TERESA PORT•ANGELES CITY TREASURER Gifts /Sister'City= Myers'' US BANK CORPORATE PAYMENT SYSTEIVariouS Meals -Myers Birthday Cards- Pierce Travel Expenses -Myers Web Conf Reg - Pierce • VERIZON.wIRELESS. , ,. :: • CITY BLACKBERRY BILL , - WASHINGTON ES), STATE OF RADIO & TELECOMMUNICATION City Manager Department City Manager Office ASSOCIATION OF WASHINGTON CITIES CANCELLATION FEE CENTURYLINK -QWEST COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 A/C 36045238778176 11 -05 A/C 3604525109623B 11 -05 A/C 3604529882811B 11 -05 A/C 36045298876526 11 -05 A/C 36045258342116 11 -05 AIC 36045237125856 ANNUAL MEMBERSHIP HR SUPPLIES EVERGREEN SAFETY COUNCIL INC OLYMPIC STATIONERS INC US BANK CORPORATE PAYMENT SYSTEI Web subscription -Bloor VERIZON WIRELESS WA STATE PATROL WASHINGTON (DES), STATE OF City Manager Department CENTURYLINK - QWEST City of Port Angeles City Council Expenditure Report From: 1115/2011 To: 1112 8/2 011 CITY BLACKBERRY BILL WATCH CHECK RADIO & TELECOMMUNICATION Human Resources COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 AIC 3604523877817B 11 -05 A/C 3604525109623B 11 -05 A/C 3604529882811B 11 -05 A/C 3604529887652B Page 2 Account Number 001 - 1160- 511.43 -10 Division Total: Department Total: 001 - 1210- 513.42 -10 001-1210-513.42-10 001- 1210- 513.42 -10 001- 1210- 513.42 -10 001- 1210- 513.42 -10 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 001 - 1210- 513.42 -10 001- 1210- 513:49 -01_ 001- 1210 = 513 :31f401:. -:. 001 - 1210- 513.31 -01 001 -1210- 513.31 -01 001- 1210- 513.43 -10 001 -1210- 513.43 -10 001 - 121.0751.3.42 -14 001- 1210 - 513:42.10 Division Total: 001 -1220- 516.43 -10 001 -1220- 516.42 -10 001 -1220- 516.42 -10 001 - 1220- 516.42 -10 001 -1220- 516.42 -10 001 -1220- 516.42 -10 001 -1220- 516.42 -10 001 -1220- 516.42 -10 001 -1220- 516.42 -10 001 - 1220- 516.49 -01 001 -1220- 516.31 -01 001 -1 220 - 516.49 -01 001 -1220- 516.42 -10 001 - 1220- 516.41 -50 001 -1220- 516.42 -10 Division Total: 001- 1230- 514.42 -10 001 -1230- 514.42 -10 001 -1230- 514.42 -10 001 -1230- 514.42 -10 001 - 1230 - 514.42 -10 001 -1230- 514.42 -10 Invoice Amount 75.00 $369.34 $369.34 Date: 11/30/2011 20.33 27.74 1.16 1.16 1.16 1.16 1.38 1.93 75.00 = 51:84: 224.33 134.13 736.04 149.00 ,1,59.94 3 :92 $1,590.22 -25:00 4.07 5.55 0.24 0.24 0.24 0.24 0.27 0.39 195.00 216.02 95.00 57.66 1 0.00 0.78 $610.70 2.03 2.77 0.12 0.12 0.12 0.12 F -14 • Vendor CENTURYLINK -QWEST DATA BASE DELL MARKETING LP INTL INST MUNICIPAL CLERKS PORT ANGELES CITY TREASURER WASHINGTON (DES), STATE OF - City Manager Department - ADVANCED TRAVEL CENTURYLINK -QWEST - DELL MARKETING LP VERIZON WIRELESS WASHINGTON (DES), STATE OF Finance Department CENTURYLINK -QWEST MICROFLEX INC Carol Hagar Therese Agesson OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC PENINSULA DAILY NEWS fra PORT ANGELES CITY TREASURER WASHINGTON (AUDITOR), STATE OF City of Port Angeles City Council Expenditure Report From: 11/5/2077 To: 1112812011 Description Account Number 11 -05 NC 36045258342116 001 - 1230- 514.42 -10 11 -05 A/C 36045237125856 001 - 1230- 514.42 -10 OCTOBER RECORDS DESTRUCT! 001 - 1230 - 514.41 -50 COMPUTER HARDWARE &PERI PHI 001 - 1230- 514.31 -60 COMPUTER HARDWARE &PERIPHI001 - 1230 - 514.31 -60 IIMC ANNUAL DUES - JANESS Photo copy chgs -West RADIO & TELECOMMUNICATION City Clerk City Manager Department WFOA Ed Committee -YZ Page 3 001 - 1230 - 514.49 -01 001 -1230- 514.31 -01 001 -1230- 514.42 -10 Division Total: • Department Total: 001 -2010- 514.43 -10 COMMUNICATIONS /MEDIA SERV 001 -2010- 514.42 -10 COMM UNICATIONS /MEDIA.SERV 001 = 2010;514.4210 11 -05 NC 36045238778176 001 - 2010- 514.42 -10 11 -05 NC 3604525109623B 001 - 2010 - 514.42 -10 11 -05 A/C 3604529882811B 001 - 2010 -51 4.42 -10 11 -05 A/C 36045298876526 001 - 2010- 514.42 -10 11 -05 A/C 3604525834211B 001-2010-514:42-10 11 -05 NC 36045237125856 001- 2010- 514.42 -10 COMPUTER HARDWARE&PERIPHI001 -2010- 514.31 -60 CITY-BLACKBERRY-BILL 001-2010 RADIO & TELECOMMUNICATION 001 -2010- 514.42 -10 Finance Administration Division Total: COMMUNICATIONS /MEDIA SERV 001 -2023- 514.42 -10 COMMUNICATIONS /MEDIA SERV 001 -2023- 514.42 -10 11 -05 NC 36045238778176 001 - 2023 - 514.42 -10 11 -05 NC 3604525109623B 001- 2023 - 514.42 -10 11 -05 A/C 36045298828116 001- 2023 -51 4.42 -10 11 -05 NC 3604529887652B 001- 2023 - 514.42 -10 11 -05 A/C 36045258342116 001- 2023 - 514.42 -10 11 -05 A/C 36045237125856 001- 2023 - 514.42 -10 OCT TAX AUDIT PROGRAM 001 - 2023 - 514.41 -50 LUNCHTIME WEBINAR 001 - 2023 - 514.31 -01 AIRFARE FOR SUNGARD CONFE 001 - 2023 - 514.43 -10 CONFERENCE REGISTRATION F 001 -2023- 514.43 -10 ADDER ROLLS 001- 2023 - 514.31 -01 OFFICE SUPPLIES 001 -2023- 514.31 -01 TONER CARTRIDGE - ROOKS 001 -2023- 514.31 -01 TONER CARTRIDGE - WRIGHT 001 - 2023 - 514.31 -01 LEGAL ADS 001- 2023 - 514.44 -10 Working Lunch - YZ/TN /CH 001- 2023 - 514.31 -01 OCT. AUDIT HOURS 001 -2023 - 514.41 -50 Date: 11/30/2011 invoice Amount 0.14 0.19 201.19 184.28 1,378.08 135.00 0.90 0.39 - $1,905.45 • $4;106.37 19.25 14.23 0.82 0.82 0.82 0.82 0.96 1.35 934.42 57.63 2.74 $1,053.28 18.30 24.97 1.06 1.06 1.06 1.06 1.24 1.73 11.57 52.74 225.40 75.00 82.00 70.81 188.52 160.96 89.74 14.88 250.80 F - 15 Vendor WASHINGTON (DES), STATE OF Finance Department CENTURYLINK -QWEST DATABAR INCORPORATED DIGITAL IMAGING SOLUTIONS INC ELECSYS INT'L CORP FEDERAL EXPRESS CORP INSIGHT PUBLIC SECTOR LEXISNEXIS Steve Dryke OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC PORT ANGELES CITY TREASURER Finance Department DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP MORNINGSIDE OLYMPIC STATIONERS INC PITNEY BOWES CREDIT CORP RESERVE ACCOUNT SHARP ELECTRONICS CORP City of Port Angeles City Council Expenditure Report From: 7 715/2011 To: 1 112812011 Description Account. Number RADIO & TELECOMMUNICATION 001 - 2023 - 514.42 -10 Accounting Division Total: COMMUNICATIONS /MEDIA SERV 001 - 2025 - 514.42 -10 COMMUNICATIONS /MEDIA SERV 001- 2025 - 514.42 -10 11 -05 NC 3604523877817B 001 - 2025 - 514.42 -10 11-05 A/C 36045251096238 001- 2025 - 514.42 -10 11 -05 A/C 3604529882811B 001 - 2025 - 514.42 -10 11 -05 NC 3604529887652B 001- 2025 - 514.42 -10 1 1 -05 A/C 36045258342118 001- 2025 - 514.42 -1 0 11 -05 A/C 3604523712585B 001- 2025 - 514.42 -10 CYCLES 16 -20 10127/11 001- 2025 - 514.41 -50 CYCLES 1 -5 1113111- 00.1- 2025 - 514.41 -50 GYCLES § -10 • 1.111 91-11 0.01 -2025 :514.41 - 50 - OCTOBER COPY COSTS 001 -2025- 514.45 -31 RADIX MAINTENANCE 001 -2025- 514.48 -10 Shipping Chgs 001 -2025- 514.48 -10 COMPUTER HARDWARE &PERIPH1001 - 2025 - 514.31 -60 PERSON SEARCHES BOOT ALLOWANCE BOOT ALLOWANCE BOOT ALLOWANCE RUBBER BANDS TONER CARTRIDGE - EMERY Donuts /Customer Svce Week Insect Spray - Hostetler Office Supplies -Emery Staff Meeting Lunch -RH US BANK CORPORATE PAYMENT SYSTEI Cash Regist Rolls -Hagar WASHINGTON (DES), STATE OF RADIO & TELECOMMUNICATION • Customer Service OCTOBER COPY COSTS OCT COPIER LEASE OCT COPIER LEASE OCT. COPY RM SERVICES COPY PAPER COLORED COPY PAPER & TAPE RUBBER BANDS BLUE COLORED PAPER 4TH QTR MAIL MACH LEASE REPLENISH POSTAGE ACCT NOV COPIER LEASE NOV COPIER LEASE Page 4 001 - 2025 - 514.48 -10 001 - 2025 - 514.31 -11 - 001- 2025 - 514.31 -11 001 - 2025- 514.31 -11 001 -2025- 514.31 -01 001 -2025- 514.31 -01 001 - 2025 - 514.31 -01 001 - 2025 - 514.31 -01 001 -2025- 514.31 -01 001 -2025- 514.31 -01 001- 2025 - 514.31 -01 001- 2025 - 514.42 -10 Division Total: 001 -2080- 514.45 -31 001 - 2080 - 514.45 -31 001- 2080 - 514.45 -31 001- 2080 - 514.41 -50 001- 2080 - 514.31 -01 001- 2080 - 514.31 -01 001- 2080 - 514.31 -01 001 -2080- 514.31 -01 001 - 2080 - 514.45 -30 001- 2080 -51 4.42 -10 001 -2080- 514.45 -31 001- 2080 - 514.45 -31 Date: 11/30/2011 invoice Amount 3.53 $1,276.43 26.44 36.07 1.53 1.53 1.53 1.53 1.79 2.50 1,581.64 1,976.37 1 ,907.39 .. 16.93 275.34 38.08 359.85 136.04 139.98 - 139.98 167.94 11.18 157.17 14.97 8.34 53.48 29.53 422.22 5.10 $7,234.49 294.22 607.63 638.27 855.00 2,111.64 101.07 11.18 80.00 1,344.00 20,000.00 272.02 142.70 F -16 • • • • • Vendor UNITED PARCEL SERVICE Finance Department CENTURYLINK - QWEST DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP CLALLAM CNTY DIST 1 COURT CLALLAM PUBLIC DEFENDER DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP MYERS, STAN PACIFIC OFFICE EQUIPMENT INC VERIZON WIRELESS WASHINGTON (DES), STATE OF WEST GROUP City of Port Angeles City Council Expenditure Report From: 11/512011 To: 1112812011 Description Shipping Chgs 10 -08 Shipping Chgs 10 -29 Shipping Chgs Reprographics Finance Department - 11-05 A/C 36045251096238 11 -05 A/C 3604529882811B 11 -05 A/C 36045298876528 11 -05 NC 360452583421 - OCTOBER COPY COSTS COPIER LEASE OCT.2011 US BANK CORPORATE PAYMENT SYSTEiAirfare -Bloor VERIZON WIRELESS CITY BLACKBERRY BILL WASHINGTON.(DES), STATE OF RADIO & TELECOMMUNICATION WEST GROUP : :'OCT.2011 LEGAL RESEARCH 11 -05 NC 36045238778178 11 -05 NC 3604525109623B 11 -05 NC 3604529882811B 11 -05 NC 3604529887652B 11 -05 NC 3604525834211B 11 -05 A/C 3604523712585B OCT.2011 D.CT,FILING FEES Public Defender Fees OCTOBER COPY COSTS COPIER LEASE OCT.2011 10/11 SUPP.PUB.DEF.CHGS. OFFICE CHAIR MAT CITY BLACKBERRY BILL Page 5 Account Number 001 - 2080 - 514.42 -10 001- 2080 - 514.42 -10 001- 2080 - 514.42 -10 Division Total: Department Total: COMMUNICATIONS /MEDIA SERV 001- 3010 - 515.42 -10 COMMUNICATIONS /MEDIA SERV 001 - 3010- 515.42 -10 11 -05 A/C 36045238778178 001 - 3010- 515.42 -10 - 001-3010-515.42-10 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 001 - 3010- 515.42 -10 :11-05 NC 36045237125858 "`1:' x 3010: :42 1•0 001 - 3010- 515.45 -31 001 - 3010- 515.45 -31 001 - 3010- 515.43 -10 001 - 3010- 515.42 -10 001-3010-515.4240', 001 - 3010- 515.31 -01 WA PRACTICE CTRM HANDBOOK 001 - 3010 - 515.31 -01 Attorney Attorney Office Division Total: - CITY OF FORKS OCT.2011 FORKS JAIL BILL 001 -3012- 598.51 -23 FRIENDSHIP DIVERSION SERVICES SEPT.2011 ELECT.HM.MON. 001 -3012- 598.51 -23 Attorney Jail Contributions Division Total: BLACK, JOHN D PLLC CONFLICT ATTY.PCR 18541 001- 3021 - 515.41 -50 CENTURYLINK-QWEST COMMUNICATIONS /MEDIA SERV 001 - 3021 - 515.42 -10 COMMUNICATIONS /MEDIA SERV 001 - 3021-515.42 -10 001 - 3021 - 515.42 -10 001- 3021 - 515.42 -10 001- 3021- 515.42 -10 001 -3021- 515.42 -10 001-3021-515.42-10 001 - 3021 - 515.42 -10 001 - 3021 - 515.50 -90 001 - 3021 - 515.41 -50 001 - 3021 - 515.45 -31 001 - 3021 - 515.45 -31 001 -3021- 515.41 -50 001 -3021- 515.31 -01 001 - 3021 - 515.42 -10 RADIO & TELECOMMUNICATION 001 -3021- 515.42 -10 OCT.2011 LEGAL RESEARCH 001- 3021 - 515.31 -01 Date: 11/30/2011 Invoice Amount 20.00 60.00 40.00 $26,577.73 $36,141.93 12.20 16.65 0.71 0.71 0.71 0.71 0.82 1 :16 92.62 163.47 266.40 57.62 2.35 386.51 100.27 $1 ;102.91 4,400.00 3,936.00 $8,336.00 90.00 8.13 11.10 0.47 0.47 0.47 0.47 0.55 0.77 9,601.00 5,100.00 92.63 163.47 5,665.00 37.93 57.62 1.57 386.50 F - 17 Vendor Attorney ADVANCED TRAVEL CENTURYLINK - QWEST DELL MARKETING LP DEPARTMENT OF=LICENSING`.- - :=., City of Port Angeles City Council Expenditure Report From: 11/512011 To: 1112812011 Description Account Number Prosecution Division Total: Attorney Department Total: APA Canf- WestlKorcz 001 -4010- 558.43 -10 COMMUNICATIONS /MEDIA SERV 001- 4010 - 558.42 -10 COMMUNICATIONS /MEDIA SERV 001- 4010 - 558.42 -10 11 -05 A/C 36045238778178 001 -4010- 558.42 -10 11 -05 A/C 36045251096238 001 -4010- 558.42 -10 11 -05 NC 3604529882811 B 001 -4010- 558.42 -10 11 -05 A/C 3604529887652B 001 -4010- 558.42 -10 11 -05 AIC 3604525834211B 001 -4010- 558.42 -10 11 -05 NC 36045237125858 001 -4010- 558.42 -10 COMPUTER HARDWARE &PERIPH1001 - 4014- 558 :31 -60 - -) - RENEWAL OF NOTARY APPT - .001 -4010- 558:49 =01 . -,.r ": -.•;- :• Excise Tax Return -Oct LEGAL ADS CITY BLACKBERRY BILL RADIO & TELECOMMUNICATION Planning Building Short Cse- Lierly COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 AIC 3604523877817B 11 -05 NC 3604525109623B 11 -05 NC 3604529882811B 11 -05 A/C 3604529887652B 11 -05 NC 3604525834211B 11 -05 AIC 3604523712585B OCTOBER COPY COSTS PRINTING - STOP WORK ORDE 10 -15 a/c 264230412 -00003 RADIO & TELECOMMUNICATION Building COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 A/C 3604523877817B 11 -05 A/C 3604525109623B 11 -05 A/C 3604529882811B 11 -05 NC 3604529887652B 11 -05 A/C 3604525834211B 11 -05 NC 3604523712585B US BANK CORPORATE PAYMENT SYSTEITravel Accom- Bartholick DEPARTMENT OF REVENUE -WIRES PENINSULA DAILY NEWS VERIZON WIRELESS WASHINGTON (DES), STATE OF Community Development ADVANCED TRAVEL CENTURYLINK -QWEST DIGITAL IMAGING SOLUTIONS INC OLYMPIC PRINTERS INC VERIZON WIRELESS WASHINGTON (DES), STATE OF Community Development CENTURYLINK - QWEST VERIZON WIRELESS 10 -15 a/c 264230412 -00003 Page 6 001 -4010- 341.50 -00 001 -4010- 558.44 -10 001 - 4010 - 558.42 -10 001 - 4010 - 558.42 -10 - Division Total:- 001 - 4020 - 524.43 -10 001- 4020 - 524.42 -10 001 - 4020 - 524.42 -10 001- 4020 - 524.42 -10 001- 4020 - 524.42 -10 001- 4020 - 524.42 -10 001- 4020 - 524.42 -10 001 - 4020 - 524.42 -10 001-4020-524.42-10 001- 4020 - 524.45 -31 001- 4020 - 524.31 -01 001 - 4020 - 524.42 -10 001- 4020 - 524.42 -10 Division Total: 001 - 4030 - 559.42 -10 001 -4030- 559.42 -10 001- 4030 - 559.42 -10 001 -4030- 559.42 -10 001 -4030- 559.42 -10 001 - 4030 - 559.42 -10 001 - 4030 - 559.42 -10 001 - 4030 - 559.42 -10 001 - 4030 - 559.43 -10 001- 4030 - 559.42 -10 Date: 11/30/2011 Invoice Amount $21,218.15 $30,657.06 490.20 15.25 20.81 0.88 0.88 0.88 0.88 1.03 1.44 1,556.08 1.17 284.67 28.96 2.94 $2,436.07 243.20 5.29 7.21. 0.31 0.31 0.31 0.31 0.36 0.50 16.93 261.41 60.89 1.02 $598.05 0.81 1.11 0.05 0.05 0.05 0.05 0.05 0.08 200.00 15.22 F -18 • • Vendor WASHINGTON (DES), STATE OF Community Development ARCH PULL FOR CABINETS,LZ 001 - 5010 - 521.31 -01 CLOTHING & APPAREL 001 -501 0 -521 .20 -80 WIRELESS@GATEWAY,2012 CHG 001 - 5010- 521.42 -10 Network Services 001 - 5010 - 521.42 -12 COMMUNICATIONS /MEDIA SERV 001 -5010- 521.42 -10 COMMUNICATIONS /MEDIA SERV 001 - 5010 - 521.42 -10 11 -05 AI 3604523877817B 001 - 5010- 521.42 -10 11 -05 NC 36045251096238 001 - 5010- 521.42 -10 11 -05 A/C 3604529882811 B 001 - 5010- 521.42 -10 11 -05 AIC`3604529887652B 001. - 5010=52.1 11 -05 A/C 3604525834211B 001 -5010- 521.42 -10 11 -05 A/C 3604523712585B 001 - 5010- 521.42 -10 OCT ANIAML LIC RCPTS 001 -5010- 322.30 -11 INV 621911,HINGE AND PLAT 001 -5010- 521.31 -01 REPAY FOR FOOD -CRIME SCEN 001-5010-521:31 - REPAY B SMITH .FOR NORTHST 001- 5010 - 521.43 -10 HUMAN SERVICES 001-5010-521.41-50 PRE EMP•SCREENING,DRUGITB 001 - 5010 - 521.41 -50 PUBLIC SAFETY TESTING INC SUBSCRIP FEES JULY -SEPT 2 001 -5010 - 521.41 -50 PUGET SOUND POLYGRAPH EXAMINERS HUMAN SERVICES 001 -5010- 521.41 -50 US BANK CORPORATE PAYMENT SYSTEI Fuel - Smith 001 -5010- 521.43 -10 ANGELES MILLWORK & LUMBER CO BLUMENTHAL UNIFORMS & EQUIP CAPACITY PROVISIONING INC CENTURYLINK -QWEST CLALLAM CNTY HUMANE SOCIETY HARTNAGEL BUILDING SUPPLY INC Brian Smith PETEK, THOMAS C PHD . PRIMARY CARE SEQUIM VERIZON WIRELESS WA ASSN OF SHERIFFS & POLICE WASHINGTON (DES), STATE OF Police Department CLALLAM CNTY HUMANE SOCIETY Police Department BLUMENTHAL UNIFORMS & EQUIP CENTURYLINK - QWEST LEXISNEXIS PORT ANGELES POLICE DEPARTMENT City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11/28/20 11 Description RADIO & TELECOMMUNICATION Code Compliance Community Development CITY BLACKBERRY BILL 001 - 5010 - 521.42 -10 2011 ACCRED EXPENSES -LODG 001 -5010- 521.43 -10 RADIO & TELECOMMUNICATION 001 -5010 - 521.42 -10 Police Administration 4TH QUARTER Intergovernmental Svcs POLICE EQUIPMENT & SUPPLY 001 -5021 - 521.20 -80 COMMUNICATIONS /MEDIA SERV 001 -5021 -521 .42 -10 COMMUNICATIONS /MEDIA SERV 001-5021-521.42-10 11 -05 A/C 3604523877817B 11 -05 A/C 3604525109623B 11 -05 NC 3604529882811B 11 -05 NC 36045298876526 11 -05 NC 3604525834211B 11 -05 ANC 3604523712585B BACKGROUND CHECKS Fly paper /Homicide Invest Ferry fee Page 7 Account Number 001 -4030- 559.42 -10 Division Total: Department Total: Division Total: 001 - 5012 - 521.41 -50 Division Total: 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 001 -5021- 521.42 -10 001 - 5021- 521.42 -10 001-5021-521.42-10 001 - 5021 - 521.42 -10 001 -5021- 521.41 -50 001 - 5021 - 521.31 -01 001 -5021- 521.43 -10 Invoice Amount 0.16 $217.63 $3,251.75 7.09 9.76 489.97 61.48 32.54 -44.39 1.89 1.89 1.89 2.20 3.08 30.00 12.40 171.71 120.00 600.00 145.00 350.00 225.00 8.75 150.23 845.03 6.27 $3,322.46 13,500.00 $13,500.00 16.25 20.33 27.74 1.18 1.18 1.18 1.18 1.37 1.93 54.20 7.45 38.25 Date: 11130/2011 F - 19 Description POLICE EQUIPMENT & SUPPLY QUILL CORPORATION OFFICE SUPPLIES, GENERAL SWAIN'S GENERAL STORE INC CLEANING COMPOSITION /SOLV US BANK CORPORATE PAYMENT SYSTEI Digital Camera Access -TP Carbon Monoxide Alarms Meth Tests - Gallagher VERIZON WIRELESS CITY BLACKBERRY BILL WASHINGTON (DES), STATE OF RADIO & TELECOMMUNICATION - Police Department Investigation ADVANCED TRAVEL Comm lnst1LEE- Peninger Collision Invst -Smith Adv Handler School- Miller .;AIRPORT GARDEN CENTER:::: .. -. POLICE.EQUIPMEMT;& SuPPLYF Vendor PORT OF PORT ANGELES ANGELES CLINIC FOR ANIMALS BLUMENTHAL UNIFORMS & EQUIP ::CENTURYLINK -QWEST EVERGREEN TOWING FREEMAN, DENISE HEARTLAND SERVICES JIM'S PHARMACY INC LANGUAGE LINE SERVICES Blue Mountain Animal Clinic Forks Police Department OLYMPIC MEDICAL CENTER PORT ANGELES POLICE DEPARTMENT SWAIN'S GENERAL STORE INC City of Port Angeles City Council Expenditure Report From: 1115/20 11 To: 1112812011 KILO ANNUAL PHYSICAL,RABI CLOTHING & APPAREL CLOTHING & APPAREL CLOTHING & APPAREL CLOTHING & OFFICE SUPPLIES, GENERAL POLICE EQUIPMENT & SUPPLY Account Number 001 - 5021 - 521.49 -90 001 -5021- 521.31 -01 001 -5021- 521.31 -01 001 -5021- 521.31 -80 001 - 5021 - 521.31 -80 001 - 5021 - 521.35 -01 001 - 5021 - 521.42 -10 001 - 5021 - 521.42 -10 Division Total: - 001- 5022 - 521.43 -10 001 - 5022 - 521.43 -10 001- 5022 -52. 1.49 -80 001-50227521-:49-80 001-5022-521.49-80 001 -5022- 521.20 -80 001- 5022 - 521.20 -80 001- 5022 - 521.20 -80 001 - 5022 - 521,10 -80 001-5022-521.31-01 001- 5022 - 521.31 -11 COMMUNICATIONS /MEDIA SERV 001- 5022- 52.1.,42,10.- COMMUNICATIONS /MEDIA SERV 001 -5022- 521.42 -10 11 -05 A/C 3604523877817B 001 -5022 -521 .42 -10 11 -05 A/C 36045251096236 001- 5022 - 521.42 -10 11 -05 A/C 3604529882811B 001- 5022 - 521.42 -10 11 -05 A/C 3604529887652B 001 -5022- 521.42 -10 11 -05 A/C 3604525834211B 001- 5022 - 521.42 -10 11 -05 A/C 3604523712585B 001- 5022 - 521.42 -10 AUTO MAJOR TRANSPORTATION 001 -5022- 521.49 =90 LTWEIGHT JUMPSUIT T DROPP 001 - 5022 - 521.20 -80 EXTERNAL LABOR 001- 5022 - 521.31 -60 COMPUTER HARDWARE &PERIPH1001 - 5022 - 521.31 -60 FIRST AID SUPPLIESFOR PAT 001 -5022- 521.31 -01 OCT BAL FOR LANG LINE SER TREATMENT FOR JAG ON 10/1 VEST FOR NEISINGER,ANDREW LAB EQUIP,BIO,CHEM,ENVIIR Batteries/Tint Meters Mail Pkg to WSP Lab Fuel /Bridge Toll CLEANING COMPOSITION /SOLV AUTO & TRUCK ACCESSORIES Page 8 001 - 5022 - 521.42 -10 001 - 5022 - 521.49 -80 001- 5022 - 521.31 -11 001 -5022- 521.49 -90 001- 5022 - 521.31 -01 001 - 5022 - 521.42 -10 001 - 5022 - 521.43 -10 001 - 5022 - 521.31 -01 001 - 5022 - 521.31 -01 Invoice Amount 157.50 140.31 26.40 90.25 41.18 220.59 473.06 3.92 $1,325.45 134.26 1,016.65 671.74 67.86 - 885.69 506.25 655.59 134.31 ' 207.59 21.63 56.94 77.69 3.30 3:30 3.30 3.30 3.85 5.39 369.64 470.13 45.53 999.76 19.28 7.34 254.61 762.27 200.00 8.12 5.09 44.00 61.67 10.71 Date: 11/30/2011 F -20 • • • SWAIN'S GENERAL STORE INC POLICE EQUIPMENT & SUPPLY US BANK CORPORATE PAYMENT SYSTEITaner Cartridges - Romberg Carbon Monoxide Alarms Arms /A m m o /Acce s s-G R Arms /Ammo /Access -G R Armorer Cert -Wood Conf Reg - Roggenbuck CITY BLACKBERRY BILL - - 0201 -2 COLLISION INV.BASI RADIO & TELECOMMUNICATION Police Department Patrol - BLUMENTHAL UNIFORMS & EQUIP - CLOTHING & APPAREL - f,GLOTHING_& APPAREL -_._- .:. COPY CAT GRAPHICS SIGNS, SIGN MATERIAL PORT ANGELES POLICE DEPARTMENT Shirt/Jacket Dry Cleaning CITY BLACKBERRY BILL VERIZON WIRELESS • WA STATE CRIMINAL JUSTICE WASHINGTON (DES), STATE OF VERIZON WIRELESS Police Department Reserves & Volunteers ADVANCED - TRAVEL WCIAJWAPRO Trng - Reidel Public Records - Schilke. CENTURYLINK -QWEST COMMUNICATIONS /MEDIA SERV CQMM UN ICATIONS /MED IA,SERV 11 -05 NC 3604523877817B 11 -05 A/C 3604525109623B 11 -05 A/C 3604529882811B 11 -05 A/C 3604529887652B 11 -05 A/C 3604525834211B 11 -05 A/C 3604523712585B 10 -23 a/c 206T031979835B 10 -20 a/c 206Z200017790B DEPARTMENT OF REVENUE -WIRES - Excise Tax Return -Oct QUILL CORPORATION OFFICE SUPPLIES, GENERAL US BANK CORPORATE PAYMENT SYSTEIWomens Work Pants -ES Carbon Monoxide Alarms Railroad Chalk- Schilke Laminating Pouches -ES CITY BLACKBERRY BILL RADIO & TELECOMMUNICATION Records Police Department ADVANCED TRAVEL NOAA Tour - McKeen BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL CAPACITY PROVISIONING INC Network Services VERIZON WIRELESS WASHINGTON (DES), STATE OF Police Department Description City of Port Angeles City Council Expenditure Report From: 11/512011 To: 11128/2011 Page 9 Account Number 001- 5022 - 521.35 -01 001 -5022- 521.31 -60 001 -5022- 521.31 -80 001 -5022- 521.35 -01 001 - 5022 - 521.35 -01 001 - 5022 - 521.43 -10 001 - 5022 - 521.43 -10 001 - 5022 - 521.42 -10 001- 5022 - 521:43 -10 001 -5022- 521.42 -10 Division Total: 001- 5026 - 521.20 -80 _: 001 - 5026 7521.3141 r • 001 - 5026- 521.31 -11 001- 5026 - 521.31 -11 001- 5026 - 521.42 -10 Division Total: 001 - 5029 -52- 1.43 -10 001- 5029 - 521.43 -10 001- 5029 - 521.42 -10 001 -5029- 521.42 -10 001 - 5029 - 521.42 -10 001- 5029 - 521.42 -10 001- 5029 - 521.42 -10 001- 5029 - 521.42 -10 001- 5029 - 521.42 -10 001 -5029- 521.42 -10 001-5029-521.42-10 001- 5029 - 521.42 -10 001 - 5029 - 342.10 -17 001 - 5029 - 521.31 -01 001 -5029- 521.31 -11 001- 5029 - 521.31 -80 001- 5029 - 521.35 -01 001- 5029 - 521.35 -01 001- 5029 - 521.42 -10 001- 5029 - 521.42 -10 Division Total: Department Total: 001 - 6010- 522.43 -10 001 -6010- 522.20 -80 001 -6010- 522.42 -12 Date: 11/30/2011 Invoice Amount 28.85 304.07 41.18 66.67 184.65 395.00 225.00 1,849.74 50.00 10.98 $9,1 66.58 43.36 28.44 32.52 46.23 37.11 $187.66 277.83 65.00 20.33 27.74 1.18 1.18 1.18 1.18 1.37 1.93 64.74 199.03 3:57 40.67 108.36 41.18 27.24 23.28 94.56 3.92 $1,005.47 $28,507.62 30.50 106.07 307.40 F -21 Vendor CENTURYLINK -QWEST FIRE ENGINEERING OLYMPIC STATIONERS INC' PACIFIC OFFICE EQUIPMENT INC • -•' PORT- ANGELES FIRE DEPARTMENT- US BANK CORPORATE PAYMENT VERIZON WIRELESS WASHINGTON (DES), STATE OF Fire Department CAPTAIN T'S CENTURYLINK -QWEST Paul D Stewart MAEd PORT ANGELES FIRE DEPARTMENT SEAWESTERN INC SWAIN'S GENERAL STORE INC WASHINGTON (DES), STATE OF Fire Department City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11/28/2011 Description COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 A/C 36045238778178 11 -05 A/C 36045251096238 11 -05 A/C 360452988281113 11 -05 NC 3604529887652B 11 -05 A/C 3604525834211B 11 -05 NC 3604523712585B COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 NC 3604523877817B 11 -05 NC 3604525109623B 1 05 36045298828116 • 11 -05 NC 3604529887652B 11 -05 NC 3604525834211B 11 -05 NC 36045237125858 SUBSCRIPTION TO FIRE ENGI SUPPLIES F, :' SUPPLIES , COMPUTERS,DP & WORD PROC. POSTAGE POSTAGE SYSTEI Dress Uniform Box -DM CITY BLACKBERRY BILL RADIO & TELECOMMUNICATION RADIO & TELECOMMUNICATION Fire Administration CLOTHING COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 NC 36045238778178 11 -05 A/C 3604525109623B 11 -05 A/C 3604529882811B 11 -05 A/C 3604529887652B 11 -05 A/C 3604525834211B 11 -05 A/C 36045237125858 TEACH FIRE INSTRUCTOR 2 C BATTERIES FIRE PROTECTION EQUIP /SUP BOATS,MOTORS,& MARINE SUP RADIO & TELECOMMUNICATION Fire Supression Page 10 Account Number 001 - 6010- 522.42 -10 001 -6010- 522.42 -10 001 -6010- 522.42 -10 001 - 6010- 522.42 -10 001 -6010- 522.42 -10 001 -6010- 522.42 -10 001 - 6010 - 522.42 -10 001 - 6010- 522.42 -10 001 -6010- 522.42 -11 001 -6010- 522.42 -11 001 -6010- 522.42 -11 001 -6010- 522:42 -11 001-6010-522:42-11 001 -6010- 522.42 -11 001 -6010- 522.42 -11 001 - 6010 - 522.42 -11 001 - 6010 - 522.49 -01 001 -6010- 522.31 01.. 001 -6010 - 522.31 -01 001 -6010- 522.31 -01 001 -6010- 522.42 -10- 001 - 6010 - 522.42 -10 001 -6010- 522.20 -80 001 -6010- 522.42 -10 001-6010-522.42-10 001 -6010- 522.42 -11 Division Total: 001 - 6020 - 522.20-80 001 - 6020 - 522.42 -10 001- 6020 - 522.42 -10 001 -6020- 522.42 -10 001 - 6020 - 522.42 -10 001 -6020- 522.42 -10 001- 6020 - 522.42 -10 001 - 6020 - 522.42 -10 001 -6020- 522.42 -10 001 - 6020 - 522.43 -10 001 - 6020 - 522.31 -02 001 - 6020 - 522.35 -01 001 - 6020 - 522.31 -02 001 - 6020 - 522.42 -10 Division Total: Date: 11/30/2011 Invoice Amount 28.47 38.84 1.65 1.65 1.65 1.65 1.92 2.70 8.13 11.10 0.47 - 0.47 r. 0 :47..$: 0.47 0.55 0.77 21.00 11.60 5.66 119.23 22.84' ...._- 22.82 49.59 57.95 5.49 1.57 $862.68 684.54 26.44 36.07 1.53 1.53 1.53 1.53 1.79 2.50 900.00 15.19 51.48 15.59 5.10 $1,744.82 F - 22 • • • • • Vendor CENTURYLINK -QWEST WASHINGTON (DES), STATE OF - Fire Department CENTURYLINK -QWEST • VERIZON WIRELESS - • WASHINGTON (DES), STATE OF Fire Department CENTURYLINK -QWEST OLYMPIC STATIONERS INC VER1ZON WIRELESS WASHINGTON (DES), STATE OF Fire Department MRS CLEAN PORT ANGELES FIRE DEPARTMENT SWAIN'S GENERAL STORE INC Fire Department CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 11/512011 To: 1112812011 Description COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 A/C 3604523877817B 11 -05 NC 3604525109623B 11 -05 NC 3604529882811B 11 -05 NC 3604529887652B 11 -05 NC 3604525834211B 11 -05 A/C 3604523712585B RADIO & TELECOMMUNICATION Fire Volunteers COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05. A/C 3604523877817B. . 11 -05 NC 3604525109623B 11 -05 A/C 3604529882811B 11 -05 A1C 3604529887652B 11 -05 NC 3604525834211B 11 -05 A/C 3604523712585B CITY BLACKBERRY BILL RADIO & TELECOMMUNICATION Fire Prevention . COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 NC 3604523877817B 11 -05 NC 3604525109623B 11 -05 NC 3604529882811B 11 -05 A/C 3604529887652B 11 -05 A/C 3604525834211B 11 -05 A/C 3604523712585B SUPPLIES 10 -10 a/c 571099962 -00001 11 -10 a/c 571099962 -00001 RADIO & TELECOMMUNICATION Fire Training BUILDING MAINT &REPAIR SER SUPPLIES POISONS:AGRICUL & INDUSTR Facilities Maintenance COMMUNICATIONS/MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 A/C 36045238778178 11 -05 A/C 3604525109623B Page 11 Account Number 001 -6021- 522.42 -10 001 -6021- 522.42 -10 001 -6021- 522.42 -10 001 -6021- 522.42 -10 001 -6021- 522.42 -10 001 -6021- 522.42 -10 001 -6021- 522.42 -10 001 - 6021 - 522.42 -10 001 -6021- 522.42 -10 Division Total: 001 - 6030 - 522.42 -10 001 -6030- 522.42 -10 • 001- 6030- 522.42 -10 001 -6030- 522.42 -10 001 -6030- 522.42 -10 001 -6030- 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 - 6030 - 522.42 -10 001 -6030- 522.42 -10 Division Total : 001 -6040- 522.42 -10 001 - 6040 - 522.42 -10 001 - 6040 - 522.42 -10 001 -6040- 522.42 -10 001 - 6040 - 522.42 -10 001 -6040- 522.42 -10 001 -6040- 522.42 -10 001 -6040- 522.42 -10 001 -6040- 522.31 -01 001 - 6040 - 522.42 -10 001- 6040 - 522.42 -10 001 -6040- 522.42 -10 Division Total: 001- 6050 - 522.41 -50 001- 6050 - 522.31 -01 001 -6050- 522.31 -20 Division Total: 001 -6060- 525.42 -10 001 -6060- 525.42 -10 001 -6060- 525.42 -10 001- 6060 - 525.42 -10 Date: 11/30/2011 Invoice Amount 2.03 2.77 0.12 0.12 0.12 0.12 0.14 0.19 •- 0.39 $6.00 4.07 5.55 F -0.24 0.24 0.24 0.24 0.27 0.39 57.63 0.78 .$69.65 4.07 5.55 0.24 0.24 0.24 0.24 0.27 0.39 19.20 34.72 69.44 0.78 $135.38 395.00 16.06 20.46 $431.52 18.30 24.97 1.06 1.06 F - 23 Vendor CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11/2812011 Description Account Number Invoice Amount 11 -05 A/C 3604529882811B 001 - 6060 - 525.42 -10 1.06 11 -05 A/C 3604529887652B 001- 6060 - 525.42 -10 1.06 11-05 A/C 3604525834211B 001- 6060 - 525.42 -10 1.24 11 -05 A/C 3604523712585B 001 - 6060- 525.42 -10 1.73 WSEMA WSEMA CONFERENCE 2011 001 -6060- 525.43 -10 200.00 WASHINGTON (DES), STATE OF RADIO & TELECOMMUNICATION 001 -6060- 525.42 -10 3.53 Fire Department Emergency Management Division To tal: $254.01 Fire Department Department Total: $3,504.06 ADVANCED TRAVEL . APWA Conf -Hale 001- 7010- 532.43 -10 221.67 Pedestrian Accom- Mahlum 001 -7010- 532.43 -10 303.34 Fecal Coliform Wkshp -MP 001 -7010- 532.43 -10 322.83 . CAPACITY PROVISIONING INC Network Services - • 001- 7010- 532.42 -12 • - 108.40 'CENTURYLINK -QWEST ` -' . COMMUNICATIONS /MEDIA SERV. =`001- 701 532.421 -- -.:. •- '63.04 COMMUNICATIONS /MEDIA SERV 001 - 7010 - 532.42 -10 86.01 11 -05 NC 3604523877817B 001 - 7010 - 532.42 -10 3.65 11 -05 A/C 3604525109623B 001- 7010- 532.42 -10 3.65 11 -05 NC 3604529882811B 001 -7010- 532.42 -10 3.65 11 -05 A/C 36045298876526, 001- 7010- 532.42 -10 3.65 11 -05 NC 3604525834211B 001- 7010- 532.4210 = 4.27 11 -05 NC 3604523712585B 001 -7010- 532.42 -10 5.97 METROPOLITAN TRANS COMMISSION - SOFTWARE RENEWAL 001- 7010 - 532.48 -10 , 2;710:°00= - PENINSULA DAILY NEWS LEGAL ADS 001-7010-532.44-10 33.50 PORT ANGELES CITY TREASURER Corps of Engineers Mtg -GC 001 -7010- 532.31 -01 14.62 SHARP ELECTRONICS CORP OFFICE MACHINES & ACCESS 001- 7010 - 532.45 -31 199.73 US BANK CORPORATE PAYMENT SYSTEI Ferry Tickets - Hanley 001 -7010- 532.43 -10 30.40 VERIZON WIRELESS 10 -22 a/c 571136182 -00001 001 -7010- 532.42 -10 86.81 10 -28 a/c 271138138 -00002 001 -7010- 532.42 -10 39.70 CITY BLACKBERRY BILL 001 -7010- 532.42 -10 57.95 WASHINGTON (DES), STATE OF RADIO & TELECOMMUNICATION 001 -7010- 532.42 -10 12.15 WASHINGTON (OMWBE), STATE OF MEMBERSHIPS 001 - 7010 - 532.49 -90 5,466.00 Public Works -Gen Fnd Pub Wks Administration Division Total: $9,780.99 Public Works-Gen Fnd Department Total: $9,780.99 ADVANCED TRAVEL Ferry - Victoria- Bonine 001 - 8010 - 574.43 -10 33.00 ASM SIGNS SIGNS, SIGN MATERIAL 001 -8010- 574.41 -50 950.40 CENTURYLINK -QWEST COMMUNICATIONS /MEDIA SERV 001 -8010- 574.42 -10 6.10 COMMUNICATIONS /MEDIA SERV 001 -8010- 574.42 -10 8.32 11 -05 A/C 3604523877817B 001 -8010- 574.42 -10 0.35 11 -05 A/C 3604525109623B 001 -8010- 574.42 -10 0.35 11 -05 A/C 36045298828116 001 -8010- 574.42 -10 0.35 11 -05 A/C 36045298876526 001 - 8010- 574.42 -10 0.35 11 -05 A/C 3604525834211B 001 -8010- 574.42 -10 0.41 11 -05 A/C 3604523712585B 001 -8010- 574.42 -10 0.58 F - 24 Page 12 Date: 11/30/2011 • • City of Port Angeles City Council Expenditure Report From: 1115/201 To: 1112812011 Date: 11/30/2011 Vendor Description Account Number Invoice Amount DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 001 -8010- 347.90 -15 75.34 DIGITAL' IMAGING SOLUTIONS INC OCT COPY COSTS 001- 8010- 574.45 -31 46.33 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001 -8010- 574.45 -31 101.30 STRAIT MUSIC SOUND SYSTEMS & ACCESSORY 001- 8010- 574.31 -80 64.99 US BANK CORPORATE PAYMENT SYSTEI Rec Supplies - Mozingo 001 -8010- 574.31 -01 53.01 Office Supplies- Mozingo 001- 8010 - 574.31 -01 69.35 VERIZON WIRELESS 10 -22 a/c 571136182- 00005 001 -8010- 574.42 -10 40.56 WASHINGTON (DES), STATE OF RADIO & TELECOMMUNICATION 001 -8010- 574.42 -10 1.18 - Parks Dept ...., -. Parks Administration Division Total: $1A52.27 CENTURYLINK-QWEST COMMUNICATIONS /MEDIA SERV 001 -8012- 555.42 -10 6.10 COMMUNICATIONS /MEDIA SERV 001 - 8012 - 555.42 -10 8.32 • 11 -02 a/c 36041719424138 ...... 001- 8012- 555.42 -10 46.71 - 11-05 ANC 36045238778.178 - , 001- 8012- 555.42 -1-0 -':.:. 0.35- 11 -05 A/C 3604525109623B 001- 8012- 555.42 -10 0.35 11 -05 A/C 3604529882811B 001 -8012- 555.42 -10 0.35 11 -05 A/C 3604529887652B 001 -8012- 555.42 -10 0.35 11 -05 A/C 3604525834211B 001 -8012- 555.42 -10 0.41 11 -05 A/C 36045237125858 - : _ -- 001 -8012- 555.42 -10 0.58 11 -05 a/c 3604529861819B : 001- 8012- 555.42 -10 44.38 11 -14 a/c 3604577004947B 001 -8012- 555.42 -10 44.65 DIGITAL IMAGING SOLUTIONS INC .:....: -.00T COPY COSTS 001-8012-555.45,31.4.. _..42.77 GREAT AMERICA LEASING CORP OFFICE MACHINES & ACCESS 001 -8012- 555.45 -31 33.77 WASHINGTON (DES), STATE OF RADIO & TELECOMMUNICATION 001 -8012- 555.42 -10 1.18 Parks Dept Senior Center Division Total: $230.27 ASCO PACIFIC SUPPLY CO INC CEMETERY MARKERS 001 - 8050 - 536.34 -01 1,032.43 CAPACITY PROVISIONING INC Network Services 001 - 8050 - 536.42 -12 185.50 CENTURYLINK -QWEST COMMUNICATIONS/MEDIA SERV 001- 8050 - 536.42 -10 4.07 COMMUNICATIONS /MEDIA SERV 001 -8050- 536.42 -10 5.55 11 - 05 NC 3604523877817B 001- 8050 - 536.42 -10 0.24 11 -05 A/C 3604525109623B 001 - 8050 - 536.42 -10 0.24 11 -05 A/C 3604529882811B 001- 8050 - 536.42 -10 0.24 11 -05 A/C 3604529887652B 001 - 8050 - 536.42 -10 0.24 11 -05 A/C 3604525834211 B 001 - 8050 - 536.42 -10 0.27 11 -05 A/C 3604523712585B 001 - 8050- 536.42 -10 0.39 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 001 - 8050 - 343.60 -12 29.30 Excise Tax Return -Oct 001 - 8050 - 343.60 -13 12.68 Excise Tax Return -Oct 001 - 8050 - 343.60 -14 42.51 Excise Tax Return -Oct 001 - 8050 - 343.60 -15 11.00 Excise Tax Return -Oct 001 - 8050 - 343.60 -16 11.36 PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLY,INKS,LEADS 001- 8050 - 536.31 -01 34.40 0 PENINSULA DAILY NEWS COMMUNICATIONS /MEDIA SERV 001 - 8050 - 536.44-10 270.00 QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 306.00 Page 13 F - 25 Vendor WIRING MONUMENTS INC SUNSET DO -IT BEST HARDWARE VERIZON WIRELESS WASHINGTON (DES), STATE OF Parks Dept - ANGELES CONCRETE - PRODUCTS - ANGELES MILLWORK & LUMBER CO KOMPAN INC ASM SIGNS BLAKE SAND & GRAVEL CAPACITY PROVISIONING INC CED /CONSOLIDATED ELEC DIST INC CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES FASTENAL INDUSTRIAL HARTNAGEL BUILDING SUPPLY INC MATHEWS GLASS CO INC City of Port Angeles City Council Expenditure Report From: 111512011 To: 11/2812011 Description CEMETERY MARKERS CEMETERY MARKERS CEMETERY MARKERS CEMETERY MARKERS RENTALILEASE EQUIPMENT 10-28 a/c 271138138 -00001 Account Number 001 - 8050 - 536.34 -01 001 - 8050 - 536.34 -01 001 - 8050 - 536.34 -01 001- 8050 - 536.34 -01 001- 8050 - 536.45 -30 001 -8050- 536.42 -10 RADIO & TELECOMMUNICATION 001 - 8050 - 536.42 -10 Ocean View Cemetery Division Total: ROAD /HWY MAT NONASPHALTIC 001 - 8080 - 576.31 -40. HAND TOOLS ,POW &NON POWER 001-8080-576.31-20 HAND TOOLS ,POW &NON POWER001- 8080 - 576.31 -20 PAINTS,COATINGS,WALLPAPER - - 001- 8080 - 576.31 -20 HARDWARE,AND.ALLIED.ITEMS = •001- 8080 - 576:3 1 -20, PAINTS,COATINGS,WALLPAPER 001- 8080 - 576.31 -20 FASTENERS, FASTENING DEVS 001- 8080 - 576.31 -20 LUMBER& RELATED PRODUCTS 001 - 8080 - 576.31 -20 SUPPLIES SUPPLIES SUPPLIES SUPPLIES MARKERS, PLAQUES,SIGNS BUILDER'S SUPPLIES TELEVISION EQUIP & ACESS Network Services Network Services ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY 11 - A/C 3604523877817B 11 -05 A/C 3604525109623B 11 -05 NC 3604529882811B 11 -05 A/C 3604529887652B 11 - 05 NC 3604525834211B 11 -05 NC 3604523712585B Excise Tax Return -Oct Page 14 001-8080-576.31-20 001 -8080- 576:31 -20 001-8080-576 001- 8080 - 576.31 -20 001 - 8080 - 576.31.-20. - 001- 8080 - 576.31 -20 001- 8080 - 576.42 -12 001 - 8080 - 576.42 -12 001 - 8080 - 576.42 -12 001 -8080- 576.31 -20 001 - 8080 - 576.31 -20 001- 8080 - 576.31 -20 COMMUNICATIONS /MEDIA SERV 001 - 8080 - 576.42 -10 COMMUNICATIONS /MEDIA SERV 001- 8080 - 576.42 -10 001 - 8080 - 576.42 -10 001 -8080- 576.42 -10 001-8080-576.42-10 001 -8080- 576.42 -10 001 - 8080 - 576.42 -10 001 -8080- 576.42 -10 001 -8080- 347.30 -18 FASTENERS, FASTENING DEVS 001- 8080 - 576.31 -20 SUPPLIES 001 - 8080 - 576.31 -20 SUPPLIES 001- 8080 - 576.31 -20 PARK,PLAYGROUND,REC EQUIP 001 - 8080 - 576.31 -20 PLASTICS 001- 8080 - 576.31 -20 invoice Amount 421.00 95.00 1,373.00 1,118.00 14.09 79.87 0.78 $5,048.16 . 64.82 12.81 13.24 35.60 ,,. -14:66 = ,,. 49.05 13.31 157.38 52.42 21.38 13.18 13.12 67.64 107.89 1 ,398.36 185.50 95.40 181.57 74.15 13.32 20.33 27.74 1.18 1.18 1.18 1.18 1.37 1.93 316.43 11.66 36.24 61.56 909.48 411 437.56 Date: 11/30/2011 F - 26 • • City of Port Angeles City Council Expenditure Report From: 1 1/5/2011 To: 1 1128/2011 Dale: 11/3012011 Vendor Description Account Number Invoice Amount MCCOMB GARDENS NURSERY NURSERY STOCK & SUPPLIES 001- 8080 - 576.31 -40 2,276.40 Conni Lee VBCC CHRISTMAS FAIR REFUN 001 - 8080- 347.30 -18 100.00 NAPA AUTO PARTS BELTS AND BELTING 001- 8080 - 576.31 -20 46.98 OLYMPIC LAUNDRY & DRY CLEANERS RAGS,SHOP TOWELS,WIPING 001 - 8080 - 576.31 -01 30.35 OLYMPIC STATIONERS INC SUPPLIES 001 -8080- 576.31 -01 44.39 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 001 -8080- 576.31 -20 43.34 SUNSET DO -IT BEST HARDWARE MARKERS, PLAQUES,SIGNS 001 - 8080- 576.31 -20 24.37 SUPPLIES 001 -8080- 576.31 -20 216.78 SUPPLIES 001- 8080 - 576.31 -20 - 165.84 . RENTALILEASE EQUIPMENT 001 - 8080 - 576.45 -30 21.14 SWAIN'S GENERAL STORE INC SUPPLIES 001- 8080- 576.31 -20 8.14 SUPPLIES - 001 -8080- 576.31 -20 - - 24.36 . .:.. , THURMAN SUPPLY .. .-- AIR CONDITIONING - & HEATNG . 001 - 8080576:31:120;. . ; , 293:73 e ... a.:a .. _.. BUILDING MAINT&REPAIR SER 001- 8080 - 576.31 -20 28.93 ELECTRICAL EQUIP & SUPPLY 001 - 8080 - 576.31 -20 20.76 PLUMBING EQUIP FIXT,SUPP 001 - 8080 - 576.31 -20 22.01 TOMARK LUMBER& RELATED PRODUCTS 001 - 8080 - 576.31 -20 57.43 „ LUMBER& RELATED PRODUCTS 001 - 8080 - 576.31 -20 ,57.43 US BANK CORPORATE PAYMENT.SYSTEIBird Spikes - Hanley 001 -8080- 576.3 -20 _ ... _ . 945:25... u _ • VERIZON WIRELESS 10 -28 a/c 271138138-00004 001 -8080- 576.42 -10 122.15 -10 -22 a/c 571136182 -00003 , , 001- 8080 - 576.42 -10 110:81 - WASHINGTON (DES), STATE OF RADIO & TELECOMMUNICATION 001 - 8080 - 576.42 -10 3.92 Parks Dept Park Facilities Division Total: $8,746.65 Parks Dept Department Total: $15,477.35 CENTURYLINK -QWEST 11 -02 a/c 3604170786905B 001 - 8112 - 555.42 -10 32.17 FERGUSON ENTERPRISES INC PLUMBING EQUIP F1XT,5UPP 001 -8112- 555.31 -20 4,948.53 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 001 -8112- 555.31 -20 23.47 ORKIN EXTERMINATING COMPANY INC EXTERNAL LABOR SERVICES 001 - 8112 - 555.48 -10 59.62 Facilities Maintenance Senior Center Facilities Division Total: $5,063.79 AMSAN JANITORIAL SUPPLIES 001 - 8130- 518.31 -01 20.64 JANITORIAL SUPPLIES 001 - 8130 -51 8.31 -01 8.85 JANITORIAL SUPPLIES 001 - 8130- 518.31 -01 632.64 JANITORIAL SUPPLIES 001 - 8130 - 518.31 -01 779.70 JANITORIAL SUPPLIES 001 -8130- 518.31 -01 246.26 CENTURYLINK - QWEST COMMUNICATIONS /MEDIA SERV 001 - 8130 - 518.42 -10 2.03 COMMUNICATIONS /MEDIA SERV 001 - 8130- 518.42 -10 2.77 11 -05 A/C 3604523877817B 001- 8130- 518.42 -10 0.12 11 -05 A/C 3604525109623B 001- 8130- 518.42 -10 0.12 11 -05 A/C 3604529882811B 001- 8130- 518.42 -10 0.12 11 -05 A/C 3604529887652B 001 -8130- 518.42 -10 0.12 • 11 -05 A/C 3604525834211B 001-8130-518.42-10 0.14 11 -05 A/C 36045237125858 001 -8130- 518.42 -10 0.19 Page 15 F - 27 Vendor OLYMPIC STATIONERS INC VERIZON WIRELESS WASHINGTON (DES), STATE OF Facilities Maintenance ADT SECURITY SERVICES, INC AIREFCO, INC AMSAN BLAKE SAND & GRAVEL -CEO/CONSOLIDATED ELEC DIST INC CENTURYLINK-QWEST=- GRAINGER CENTURYLINK -QWEST HARTNAGEL BUILDING SUPPLY INC ORKIN EXTERMINATING COMPANY INC SWAIN'S GENERAL STORE INC THURMAN SUPPLY WASHINGTON (DES), STATE OF Facilities Maintenance DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11/28/2011 Description PAPER (OFFICE,PRINT SHOP) 10 -22 a/c 571136182 -00005 RADIO & TELECOMMUNICATION Custodial /Janitorial Svcs SECURITY,FIRE,SAFETY SERV AIR CONDITIONING & HEATNG PLASTICS CLOTHING & APPAREL SUPPLIES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY SUPPLIES COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 10 -16 a/c 206T355724768B 11 -05 NC 3604523877817B 11 -05 NC 3604525109623B 11 -05 A/C 3604529882811B 11 -05 NC 3604529887652B 11 -05 A/C 3604525834211B 1.1 -05 A/C 3604523712585B 11 -02 alc 3604175328784B 11 -05 a/c 3604523954268B AIR CONDITIONING & HEATNG SUPPLIES SUPPLIES EXTERNAL LABOR SERVICES HARDWARE,AND ALLIED ITEMS PLUMBING EQUIP FIXT,SUPP RADIO & TELECOMMUNICATION Central Svcs Facilities Facilities Maintenance COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 A/C 3604523877817B 11 -05 NC 3604525109623B 11 -05 NC 3604529882811B 11 -05 A/C 3604529887652B 11 -05 NC 3604525834211 B 11 -05 NC 3604523712585B OCT COPY COSTS OFFICE MACHINES & ACCESS Page 16 Account Number 001 - 8130- 518.31 -01 001 -8130- 518.42 -10 001 - 8130- 518.42 -10 Division Total: 001 -8131- 518.42 -10 001-8131-518.31-20 001 -8131- 518.31 -01 001- 8131 - 518.31 -20 001 - 8131 -51 8.3 - -20 . . 001- 8131- 518.31 -20 001 -8131- 518.31 -20 001- 8131- 51831 -20 001 - 81.31 -5 =18:42 -10 - 001 -8131- 518.42 -10 001- 8131- 518.42 -10 001 -8131- 518.42 -10 001- 8131- 518.42 -10 001 - 8131- 518.42 -10 001- 8131- 518.42 -10 001- 8131- 518.42 -10 001- 8131- 518.42 -10 001- 8131 -51 8.42 -10 001- 8131- 518.42 -10 001 -8131- 518.31 -20 001- 8131- 518.31 -20 001- 8131- 518.31 -20 001 - 8131- 518.31 -20 001 -8131- 518.31 -20 001 - 8131- 518.31 -20 001 - 8131- 518.42 -10 Division Total: Department Total: 001- 8221 - 574.42 -10 001 -8221- 574.42 -10 001 -8221- 574.42 -10 001 -8221- 574.42 -10 001 -8221- 574.42 -10 001 -8221- 574.42 -10 001 -8221- 574.42 -10 001 - 8221 - 574.42 -10 001 -8221- 574.45 -31 001 -8221- 574.45 -31 Date: 11/30/2011 Invoice Amount 64.88 19.02 0.39 $1,777.99 52.46 428.43 616.80 34.69 20.12 126.83 197.83 24.67 2.03. 2.77 57.46 0.12 0.12 0.12 0.12 0.14 0.19 41.12 82.24 308.22 40.27 14.61 78.46 48.08 22.16 0.39 $2,200.45 $9,042.23 2.03 2.77 0.12 0.12 0.12 0.12 0.14 0.19 81.97 64.72 F -28 • • • Vendor OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER SWAIN'S GENERAL STORE INC WASHINGTON (DES), STATE OF Recreation Activities ANDERSEN, BRIAN L AT &T MOBILITY CAPTAIN TS IVTLJ RYLJN:IC -QWEST ,COMMUNICATIUNSI IEDIA COMMUNICATIONS/MEDIA SERV 001 -8222- 574.42 -10 DIGITALIMAGING SOLUTIONS INC DRAKE'S PIZZA & SUBS FRAZIER, BRIAN D GREAT AMERICA LEASING CORP GUNDERSON, HAYDEN HANSEN'S TROPHY JEFFERS, KYLEE B JEFFERS, TAYLYN NICOLE JONES, KIAH N AARON WALKER MORAN, BRENDON MORAN, JAMES D. PIMENTEL, HENRY PORT ANGELES SCHOOL DISTRICT RAMSEY, SCOTT ROBINSON, JASON ill ROONEY, RANDY L SADDLER, CHARLES M City of Port Angeles City Council Expenditure Report From: 1115/2011 To: 11/28/2011 Description OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL Tennis Balls- Godfrey HARDWARE,AND ALLIED ITEMS RADIO & TELECOMMUNICATION Sports Programs OFFICIAL'S PAYMENT FOR AD OFFICIALS PAYMENT FOR TIP Dan Estes Cell Phone CLOTHING & APPAREL • - CLOTHING & APPAREL 11 -05 A/C 3604523877817B 11 -05 A/C 3604525109623B 11 -05 A/C 3604529882811B 11 -05 A/C 36045298876528 11 -05 A/C 360452583421-1B 11 -05 NC 3604523712585B OCT COPY COSTS FOODS: PERISHABLE FOODS: PERISHABLE OFFICIALS PAYMENT FOR TIP OFFICE MACHINES & ACCESS OFFICIALS PAYMENT FOR TIP OFFICIAL'S PAYMENT FOR AD OFFICIALS PAYMENT FOR TIP OFFICIALS PAYMENT FOR TIP CUSTODIA.COSTS FOR BASKET OFFICIAL'S PAYMENT FOR AD OFFICIALS PAYMENT FOR TIP Page 17 Account Number 001 - 8221 - 574.31 -01 001 - 8221 - 574.31 -01 001 -8221- 574.31 -01 001 - 8221 - 574.31 -01 001- 8221 - 574.31 -01 001 -8221- 574.42 -10 Division Total: 001 -8222- 574.41 -50 001- 8222 - 574.41 -50 001 -8222- 574.42 -10 001 -8222- 574.31 -01 001 -8222- 574.31 -01 001- 8222 - 574.42 -10 001- 8222 - 574.42-10 001 - 8222 - 574.42 -10 001- 8222 - 574.42 -10 001 -8222- 574:42 -10 001 -8222- 574.42 -10 001 - 8222-574.45 -31 001 -8222- 574.31 -01 001 -8222- 574.31 -01 001 -8222- 574.41 -50 001 -8222- 574.45 -31 SCOREKEEPER PAYMENT FOR A 001 -8222- 574.41 -50 MARKERS, PLAQUES,SIGNS 001 -8222- 574.31 -01 MARKERS, PLAQUES,SIGNS 001 -8222- 574.31 -01 SCOREKEEPERS PAYMENT FOR 001 -8222- 574.41 -50 SCOREKEEPERS PAYMENT FOR 001 -8222- 574.41 -50 SCOREKEEPERS PAYMENT FOR 001 -8222- 574.41 -50 Refund Entry Fee 001 - 8222-347.60 -21 001- 8222 - 574.41 -50 001 -8222- 574.41 -50 001 -8222- 574.41 -50 001 -8222- 574.41 -50 001 -8222- 574.41 -50 001 - 8222 - 574.41 -50 001 -8222- 574.41 -50 SCOREKEEPER PAYMENT FOR A 001-8222-574.41-50 OFFICIALS PAYMENT FOR TIP 001 -8222- 574.41 -50 OFFICIAL'S PAYMENT FOR AD 001 -8222- 574.41 -50 Date: 11/30/2011 Invoice Amount 226.75 -10.44 30.85 32.57 25.38 0.39 $457.80 132.00 198.00. 10.32 339.73 393.49 - :. 2.77 0.12 0.12 0.12 0.12. 0.14. . 0.19 :81.97 106.04 77.53 132.00 64.72 50.00 101.90 201.62 100.00 100.00 40.00 250.00 176.00 132.00 110.00 66.00 114.68 154.00 264.00 110.00 44.00 176.00 F - 29 Vendor SADDLER, CHARLES M US BANK CORPORATE PAYMENT WARDELL, ADAM Description OFFICIALS PAYMENT FOR TIP SYSTEI Canopy - Mozingo OFFICIAL'S PAYMENT FOR AD OFFICIALS PAYMENT FOR TIP RADIO & TELECOMMUNICATION Special Events CPR/1ST AID TRAINING COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 A/C 3604523877817B 11 -05 NC 3604525109623B 11 -05 A/C 3604529882811B =11 -05 NC.3604529887t652B 11 -05 A/C 3604525834211 B 11 -05 NC 3604523712585B OCT COPY COSTS Holiday Crafts - Mozingo After School Supplies -AM After School Supplies -AM US BANK CORPORATE PAYMENT SYSTEIToner Cartridges- Mozingo Rec. S uppl ies -M ozing o 10 -22 a/c 571136182 -00005 WASHINGTON (DES), STATE OF Recreation Activities AMERICAN RED CROSS- SEATTLE CENTURYLINK -QWEST DIGITAL IMAGING SOLUTIONS INC PORT ANGELES CITY TREASURER VERIZON WIRELESS WASHINGTON (DES), STATE OF Recreation Activities PORT ANGELES CHAMBER OF COMM Lodging Excise Tax TAPCO A -1 PERFORMANCE, INC AIRPORT GARDEN CENTER ANGELES CONCRETE PRODUCTS ANGELES MILLWORK & LUMBER CO City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11/2812011 Account Number 001 -8222- 574.41 -50 001 -8222- 574.31 -01 001 -8222- 574.41 -50 001- 8222 - 574.41 -50 001 - 8222 - 574.42 -10 Division Total: 001 - 8224 - 574.43 -10 001- 8224 - 574.42 -10 001- 8224 - 574.42 -10- 001 -8224- 574.42 -10 001- 8224 - 574.42 -10 001 -8224- 574.42 -10 001-8224-574.42-10 001 -8224- 574.42 -10 001- 8224 - 574.42 -10 001 -8224- 574.45 -31 001 - 8224 - 574.31 -01 001-8224-574.31-01 " 001 - 8224 - 574.31 -0.1 001 -8224- 574.31 -01 001 -8224- 574.31 -01 001- 8224- 574.42 -10 RADIO & TELECOMMUNICATION 001 - 8224 - 574.42 -10 Youth /Family Programs Division Total: Recreation Activities Department Total: General Fund Fund Total: 2011 MKTG & MEDIA CAMPAIG 101- 1430 - 557.50 -83 Lodging Excise Tax Lodging Excise Tax Lodging Excise Tax Fund Fund Total: HAND TOOLS ,POW &NON POWER 102- 0000 - 237.00 -00 Division Total: Department Total: BUILDING MAINT&REPAIR SER 102 - 7230 - 542.41 -50 PUMPS & ACCESSORIES 102 -7230- 542.35 -01 ROAD /HWY MAT NONASPHALTIC 102- 7230 - 542.31 -20 SUPPLIES 102 -7230- 542.31 -01 LUMBER& RELATED PRODUCTS 102- 7230 - 542.31 -20 LUMBER& RELATED PRODUCTS 102- 7230 - 542.31 -20 SUPPLIES 102 -7230- 542.31 -20 LUMBER& RELATED PRODUCTS 102 - 7230 - 542.31 -20 PLUMBING EQUIP FIXT,SUPP 102- 7230 - 542.35 -01 Page 18 Division Total: Department Total: Date: 11/30/2011 Invoice Amount 220.00 403.69 154.00 154.00 0.39 $4,663.69 64.00 2.03 .. 0.12 0.12 0.12 ..,.,._....... 0:1,2.;_., • 0.14 0.19 81.97 18.69 23.64 69.60 81.24 31.40 . 38.04 0.39 $414.58 $5,536.07 $161,205.10 11,054.00 $11,054.00 $11,054.00 $11,054.00 -19.94 - $19.94 - $19.94 77.50 27.63 220.46 12.81 22.18 63.21 15.28 44.04 8.77 F - 30 • Vendor ANGELES MILLWORK & LUMBER CO BLAKE SAND & GRAVEL CAPACITY PROVISIONING INC CENTURYLINK -QWEST CLALLAM •CNTY ROAD'DEPT. FASTENAL INDUSTRIAL FERGUSON ENTERPRISES INC HEARTLINE KAMAN INDUSTRIAL TECHNOLOGIES* • L & L TOOL SPECIALTIES LAKESIDE INDUSTRIES INC -•= .... THOMAS KAUFMANN WSU- Conference Management N C MACHINERY CO NAPA AUTO PARTS NORSTAR INDUSTRIES INC OFFICE DEPOT PORT ANGELES CITY TREASURER PUD #1 OF CLALLAM COUNTY SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC TAPCO THURMAN SUPPLY VERIZON WIRELESS City of Port Angeles City Council Expenditure Report From: 11/512011 To: 1112812011 Description HARDWARE,AND ALLIED ITEMS CONCRETE & METAL CULVERTS MACHINERY & HEAVY HRDWARE Network Services COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 A/C 3604523877817B 11 -05 A/C 3604525109623B 11 -05 NC 3604529882811B 11 -05 NC 3604529887652B 11 -05 NC 3604525834211 B 11 -05 NC 3604523712585B - EDUCATIONAL-SERVICES - FASTENERS, FASTENING DEVS FASTENERS, FASTENING DEVS PIPE FITTINGS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS BELTS AND BELTING MACHINERY & HEAVY HRDWARE ROAD /HWY MATERIALS ASPHLT ROAD /HWY MATERIALS ASPHLT ROAD /HWY MATERIALS ASPHLT ROAD /HWY MATERIALS ASPHLT CDL ENDORSEMENT - THOMAS ROAD /STREET MAINTENANCE C RENTAL/LEASE EQUIPMENT BELTS AND BELTING HOSES, ALL KINDS SUPPLIES CDL Test Reimb - Hartley SR 101 & Euclid Lauridsen & L St Woodhaven/Golf Course Rd SUPPLIES SUPPLIES Page 19 Account Number 1 02- 7230 - 542.35 -01 102- 7230 - 542.31 -20 102 -7230- 542.35 -01 102- 7230 - 542.42 -12 102- 7230 - 542.42 -10 102 - 7230 - 542.42 -10 102 -7230- 542.42 -10 102- 7230 - 542.42 -10 102 -7230- 542.42 -10 102- 7230- 542.42 -10 102 -7230- 542.42 -10 102- 7230 - 542.42 -10 1 - 542'43 -i OE 102 -7230 - 542.31 -25 102- 7230 - 542.31 -25 102- 7230 - 542.31 -20 102- 7230 - 542.31 -01 102 -7230- 542.31' -20 102 -7230- 542:31 -01 102- 7230 - 542.35 -01 102 -7230 - 542.31 -20 102 -7230- 542.31 -20 102 -7230 - 542.31 -20 102- 7230 - 542.31 -20 102- 7230 - 542.49 -90 102- 7230 - 542.43 -10 102- 7230 - 542.45 -30 102 -7230- 542.31 -20 102- 7230 - 542.31 -20 102 -7230- 542.31 -01 102- 7230- 542.49 -90 102- 7230 - 542.47 -10 102- 7230 - 542.47 -11 102- 7230 - 542.47 -11 102- 7230 - 542.31 -01 102 -7230- 542.31 -20 CHEMICAL, COMMERCIAL,BULK 102- 7230 - 542.31 -01 CLOTHING & APPAREL 102 -7230 - 542.31 -01 SUPPLIES 102- 7230 - 542.31 -20 HAND TOOLS ,POW &NON POWER 102 -7230- 542.35 -01 SUPPLIES 102 -7230- 542.31 -20 10 -28 a/c 271138138 -00004 102- 7230 - 542.42 -10 Date: 11/3012011 Invoice Amount 45.38 9.48 321.95 107.59 10.17 13.87 0.59 0.59 - - 0.59 0.59 0.69 0.96 398.44 86.07 42.83 194.75 27.05 87.75 24 :32 59.19 - 1;254.71 361.29 100.43 267.40 71.00 1,077.00 437.26 17.11 263.66 40.80 10.00 14.15 13.35 13.81 8.77 11.69 12.44 127.26 4.78 257.29 20.83 70.92 F -31 Vendor VERIZON WIRELESS WASHINGTON (DES), STATE OF Public Works - Street ATWATER, MALIK VALENTINE CENTURYLINK -QWEST " DATABAR INCORPORATED LINCOLN STREET STATION PORT ANGELES CITY TREASURER. RED PROPELLER, INC VERIZON WIRELESS ''.`.,- WASHINGTON (DES), STATE OF Economic Development CENTURYLINK -QWEST VERIZON WIRELESS WASHINGTON (DES), STATE OF Economic Development ADVANCED TRAVEL AHRENS, KENNETH E City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11/28/2011 Description 10 -22 a/c 571136182 -00003 RADIO & TELECOMMUNICATION Street Public Works- Street Street Fund Fund Total: FACADE IMPROVEMENT 103 -1511- 558.49 -91 FACADE IMPROVEMENT 103 -1511- 558.49 -91 SUPPLIES 103 -1511- 558.49 -91 COMMUNICATIONS /MEDIA SERV 103- 1511- 558.42 -10__ COMMUNICATIONS /MEDIA SERV 103 -1511- 558.42 -10 11 -05 NC 3604523877817B 103 - 1511- 558.42 -10 11 -05 NC 36045251096238 103 - 151 - 1- 558.42 -10 11 -05 A/C 3604529882811B* ' 103-15 M558.42-10 11 -05 A/C 3604529887652B 103 -1511- 558.42 -10 11 -05 A/C 3604525834211B 103 -1511- 558.42 -10 11 -05 A/C 3604523712585B 103 -1511- 558.42 -10 SHIPPING - BUY LOCAL INSE 103 -1511- 558.31 -01 MAIL SERVICE - WESTERN IN 103-1511-558.31-01 ,- PABAIChamber Mtgs -West 103- 1511- 558:3.1 -01 CITY BRANDING MTG 103 -1511- 558.41 -50 CITY BLACKBERRY BILL 103- 1511= 558 .42 =10 ' • RADIO & TELECOMMUNICATION 103 -1511- 558.42 -10 Economic Development Division Total: Economic Development Department Total: Economic Development Fund Total: COMMUNICATIONS /MEDIA SERV 106 -1512- 558.42 -10 COMMUNICATIONS /MEDIA SERV 106 -1512- 558.42 -10 11 -05 A/C 3604523877817B 106 -1512- 558.42 -10 11 -05 A/C 36045251096238 106 -1512- 558.42 -10 11 -05 A/C 3604529882811B 106 -1512- 558.42 -10 11 -05 NC 3604529887652B 106 -1512- 558.42 -10 11 -05 A/C 3604525834211B 106 -1512- 558.42 -10 11 -05 A/C 3604523712585B 106 - 1512 - 558.42 -10 10 -15 a/c 264230412 -00003 106-1512-558.42-10 RADIO & TELECOMMUNICATION 106 -1512- 558.42 -10 Archaeologist Division Total: Economic Development Department Total: Cultural Resources Fund Total: Dispatch Resustn -Hatton 107 - 5160 - 528.43 -10 WAPRO Conf - OConnor 107 -5160- 528.43 -10 E911 Tng Forum - Romberg 107 -5160- 528.43 -10 Rental Fees 107 -5160- 528.45 -30 Page 20 Account Number 102- 7230 - 542.42 -10 102- 7230 - 542.42 -10 Division Total: Department Total: Date: 11/30/2011 invoice Amount 113.78 1.96 $6,496.42 $6,496.42 $6,476.48 1,113.70 1,113.71 2,874.00 1.02 1.39 0.06 - 0.06 0 :06' 0.06 0.07 0.10 17.85 9.73 -- 22.05 525.00 28.96' 0.19 $5,708.01 $5,708.01 $5,708.01 2.03 2.77 0.12 0.12 0.12 0.12 0.14 0.19 38.05 0.39 $44.05 $44.05 $44.05 227.88 134.90 779.77 70.00 F- 32 • • • Vendor Description CAPACITY PROVISIONING INC Network Services CENTURYLINK 11 -06 a/c 300539444 11 -06 a/c 300509854 11 -06 a/c 406063845 CENTURYLINK -QWEST COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 10 -23 a/c 206T411918873B 11 -05 A/C 3604523877817B -11 -05 A/C 3604525109623B - 11 -05 NC 3604529882811 B 11 -05 A/C 3604529887652B . 11 -05 NC 3604525834211B • ' 11 -05 NC 3604523712585B 11 -02 a/c 360Z020380301B CLALLAM CNTY DEPT OF COMM DEV DATA PROC SERV &SOFTWARE FCS GROUP RATE STUDY - PENCOM QUILL CORPORATION COMPUTERS,DP & WORD PROC. U BANK CORPORATE PAYMENT SYSTEI Crayons- Public Ed- Romberg Shipping Chgs- Romberg . - .. VERIZON WIRELESS CITY BLACKBERRY BILL WASHINGTON (DES), STATE OF RADIO & TELECOMMUNICATION WESTEK MARKETING DATA PROC SERV &SOFTWARE Pencom Pencom Pencom Pencom Fund HABITAT FOR HUMANITY OF CL COUNTY BLDG CONSTRUC. SERVICES - PA Housing Rehabilitation PA Housing Rehabilitation HABITAT FOR HUMANITY OF CL COUNTY BLDG CONSTRUC. SERVICES - PA Housing Rehabilitation Housing Authority PA Housing Rehabilitation PA Housing Rehab Prof ANGELES MILLWORK & LUMBER CO BUILDER'S SUPPLIES SUPPLIES LUMBER& RELATED PRODUCTS SUNSET DO-IT BEST HARDWARE Capital Projects -Pub Wks ANGELES MILLWORK & LUMBER CO J. GRICE CONSTRUCTION, LLC JORDAN EXCAVATING PERTEET, INC City of Port Angeles City Council Expenditure Report From: 11 / 5 / 2 011 To: 11/ 2 8 / 2 011 Account Number 107 -5160- 528.42 -12 107 -5160- 528.42 -11 107 -5160- 528.42 -11 107 -5160- 528.42 -11 107 -5160- 528.42 -10 107 -5160- 528.42 -10 107 -5160- 528.42 -10 107 -5160- 528.42 -10 107- 5160- 528A2 -10 107 -5160- 528.42 -10 107 -5160- 528.42 -10 107 - 5160= 528.4210 107- 5160- 528 :421 O: = • 107 -5160- 528.42 -11 107 -5160- 528.51 -01 107 -5160- 528.41 -50 107 - 5160 - 528.31 -01 107 -5160- 528.31 =61 107 -5160- 528.42 -10 107 -5160- 528.42 -10 -107 -5160- 528.42 -10 107 -5160- 528.48 -10 Division Total: Department Total: Fund Total: 172 -2310- 559.52 -01 Division Total: 172 -2359- 559.41 -50 Division Total: Department Total: Fund Total: 310 -7919- 594.65 -10 310 -7919- 594.65 -10 310 -7919- 594.65 -10 HAND TOOLS ,POW &NON POWER310 -7919- 594.65 -10 GF-Pub Wks Projects Division Total: LUMBER& RELATED PRODUCTS 310 - 7930 - 595.65 -10 LUMBER& RELATED PRODUCTS 310 - 7930 - 595.65 -10 LUMBER& RELATED PRODUCTS 310 - 7930 - 595.65 -10 CONSTRUCTION SERVICES,HEA 310- 7930 - 595.65 -10 CONSTRUCTION SERVICES,HEA 310 -7930- 595.65 -10 ODT TRAIL RIPRAP 310-7930-595.41-50 Page 21 Date: 11/30/2011 invoice Amount 185.50 79.26 96.87 160.22 54.90 74.91 57.46 3.18 3.18 3.18 3.18 3.71 5.20.• ''::,; 1,043.90 1,762.63 1,707.50 58.51 247.16. 68.66 ... 261.44 10:58 3,494.82 $11,228.50 $11,228.50 $11,228.50 35,358.52 $35,358.52 87,203.70 $87,203.70 $122,562.22 $122,562.22 360.57 14.66 23.17 20.40 $418.80 73.58 -63.09 70.98 2,086.70 71,291.00 605.08 F - 33 Vendor PERTEET, INC STUDIO CASCADE, INC Capital Projects -Pub Wks STUDIO CASCADE, INC Capital-Projects-Pub Wks DAILY JOURNAL OF COMMERCE RYAN, SWANSON & CLEVELAND, PLLC Capital Projects -Pub_ Wks • BUILDERS EXCHANGE OF WA INC WOOD HARBINGER, INC Capital Proj - Parks" & Rec BPA -POWER WIRES CED /CONSOLIDATED ELEC DIST INC DEPARTMENT OF REVENUE -WIRES GENERAL PACIFIC INC HUGHES UTILITIES LTD ALLMAN JR, ROBERT M ATEN, JOHN P BACKES, MICHAEL BEAR, ANDREW T BOLSTROM, CORINA A City of Port Angeles City Council Expenditure Report From: 111512011 To: 11128/2011 Description Account Number ODT TRAIL RIPRAP 310 -7930- 595.41 -50 WTIP 310- 7930- 595.41 -50 WTIP 310 -7930 -595.4 1 -50 WTIP 310 -7930 -595.4 1 -50 WTIP 310- 7930 - 595.41 -50 WTIP 310 -7930- 595.65 -10 GF-Street Projects Division Total: WTIP 310 -7961- 595.41 -50 ST-Sidewalk Improvement - Division Total : - ... COMMUNICATIONS /MEDIA SERV 310 -7965- 595.44 -10 GATEWAY / PARAMETRIX 310 -7965 - 595.41 -50 ST -Multi -Modal Transp Ctr . Division Total . Department Total: COMMUNICATIONS /MEDIA SERV 310 -8985- 594.44 -10 ENGINGEERING SERVICES 310 -8985- 594.41 -50 Misc Parks Projects Division Total: Capital Prof-Parks & Rec Department Total: Capital Improvement . Fund Total: November Power Wire 401- 0000- 21310-00: November Power Wire 401 -0000- 213.10 -00 ELECTRICAL EQUIP &SUPPLY 401 - 0000 - 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 - 0000 - 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 -0000 - 141.40 -00 Excise Tax Return -Oct 401- 0000 - 237.00 -00 Excise Tax Return -Oct 401 -0000- 237.10 -00 ELECTRICAL CABLES & WIRES 401 - 0000 - 141.40 - 00 FASTENERS, FASTENING DEVS 401 - 0000 - 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 -0000- 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 - 0000 - 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 -0000- 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401- 0000 - 141.40 -00 FASTENERS, FASTENING DEVS 401 - 0000 - 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 -0000 - 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 -0000- 141.40 -00 ELECTRICAL CABLES & WIRES 401 -0000- 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 - 0000 - 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 - 0000 - 141.40 -00 FINAL BILL REFUND 401 - 0000 - 122.10 -99 UTILITY DEPOSIT REFUND 401- 0000 - 122.10 -99 FINAL BILL REFUND 401 - 0000 - 122.10 -99 FINAL BILL REFUND 401 - 0000 - 122.10 -99 OVERPAYMENT -4024 NEWELL 401- 0000 - 122.10 -99 Capital Projects -Pub ; Wks Page 22 Date: 11/3012011 Invoice Amount 1,339.92 324.11 416.71 92.60 92.60 62.50 $76,392.69 10 100,499.53 _.$100,499.53 230.00 2,304.00 _ _ ., $2,534.00 . $179 845.02 45.00 1,030.00 $1,075.00 $1,075.00 $180,920.02 :1,868,104.00 187,891.00 187.42- 512.99 456.88 284.64 1.67 800.86 483.46 1,786.26 2,073.96 - 1,088.61 - 440.10 129.00 101.46 1,117.61 3,501.70 423.66 1,256.36 109.56 250.00 23.29 173.81 174.00 F -34 • • • • • Vendor CEPEDA, LUIS PEREDA CHARLES, AN1TA M CHRISTIANSON, LORI J CLAPLANHOO, VALERIE A CYPHER, LORIE DAY, MARGURITE V FOX, ALFRED C GIFFORD, FRANK W GOODRICH, RUTH HARRIS, CHARLES M HART, CATHERINE S HARTLEY, JOSEPH - . HAWLEY, JENNIFERA• .. HOLDEN, JEREMY D HUETHER, KENDELL K K1PPES, RICHARD C LESKINOVITCH, DELORES J MCMAHON, PETER J MICKEY, RUTH L . NORDSKOG, DAN PARKER, KIMBERLY PEDERSON, MICHELLE K PROPERTIES BY LANDMARK INC RE /MAX EVERGREEN RUSSELL, TAMMIE L SEATON, DAVID A STAUFFER, LORI A STEWARD, REBEKAH R US BANK CORPORATE PAYMENT SYSTEI LED Flashlight - Hairell WESCO DISTRIBUTION INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 1'11512011 To: 1112812011 Description FINAL BILL REFUND FINAL BILL REFUND UTILITY DEPOSIT REFUND OVERPAYMENT -1914 PINE D -2 FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL FINAL BILL-REFUND FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND OVERPAYMENT -1532 W 5TH ST FINAL CREDIT -234.- VASHON FINAL BILL REFUND FINAL BILL REFUND FINAL BILL REFUND Account Number 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401- 0000 - 122.10 -99 401- 0000 - 122.10 -99 401- 0000 - 122.10 -99 401- 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000=1 401 - 0000 - 122.10 -99 401- 0000 - 122.10 -99 401- 0000 - 122.10 -99 401- 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401 - 0000 - 122.10 -99 401- 0000 - 122.10 -99 401 - 0000 - 122.10 -99 UTILITY DEPOSIT REFUND 401 - 0000 - 122.10 -99 OVERPAYMENT -1627 E 5TH ST 401- 0000- 122.10 -99 OVERPAYMENT -1 145 CRAIG AV 401 - 0000 -1 22.1 0 -99 FINAL BILL REFUND 401- 0000 - 122.10 -99 UTILITY DEPOSIT REFUND 401 - 0000 - 122.10 -99 FINAL BILL REFUND 401 - 0000 - 122.10 -99 FINAL BILL REFUND 401- 0000 - 122.10 -99 401 -0000- 237.00 -00 ELECTRICAL CABLES & WIRES 401- 0000 - 141.40 -00 ELECTRICAL CABLES & WIRES 401 -0000- 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 -0000 - 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 - 0000- 141.40 -00 FASTENERS, FASTENING DEVS 401 -0000- 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401 -0000- 141.40 -00 ELECTRICAL EQUIP & SUPPLY 401- 0000 - 141.40 -00 Division Total: Department Total: Network Services 401 -7111- 533.42 -12 COMMUNICATIONS /MEDIA SERV 401 -7111- 533.42 -10 COMMUNICATIONS /MEDIA SERV 401 -7111- 533.42 -10 11 -05 A/C 3604523877817B 401 -7111- 533.42 -10 Page 23 Date: 11/30/2011 invoice Amount 4.92 26.51 250.00 141.15 29.71 123.04 87.67 36.88 107.38 113.54 351.57 47•.73 40:08 880.28 39.68 52.15 113.43 113.08. 3.1.03 259.58 56.32 125.00 0.03 8.20 9.14 250.00 52.64 97.49 -16.53 1,949.03 2,491.03 904.92 646.07 140.70 541.57 1,388.50 $2,079,808.40 $2,079,808.40 92.22 6.10 8.32 0.35 F -35 Vendor CENTURYLINK -QWEST PENINSULA DAILY NEWS VERIZON WIRELESS WASHINGTON (DES), STATE OF - ZEE MEDICAL SERVICE CO - Public Works - Electric ADVANCED TRAVEL ',CAPACITY PROVISIONING-.INC CENTURYLINK -QWEST MARSH MUNDORF PRATT SULLIVAN OLYMPIC PRINTERS INC PORT ANGELES SCHOOL DISTRICT PUD #1 OF CLALLAM COUNTY WASHINGTON (DES), STATE OF Public Works- Electric A -1 PERFORMANCE, INC ADVANCED TRAVEL ANGELES MILLWORK & LUMBER CO ASPLUNDH TREE EXPERT CO CAPACITY PROVISIONING INC City of Port Angeles City Council Expenditure Report From: 11/ 5 / 2 011 To: 11/28/2011 Description 11 -05 A/C 3604525109623B 11 -05 A/C 3604529882811B 11 -05 NC 3604529887652B 11 -05 NC 3604525834211B 11 -05 NC 3604523712585B LEGAL ADS 10 -22 a/c 571136182 -00001 Account Number 401 -7111- 533.42 -10 401 -7111- 533.42 -10 401 - 7111- 533.42 -10 401 -7111- 533.42 -10 401 - 7111- 533.42 -10 401 -7111- 533.44 -10 401 - 7111- 533.42 -10 RADIO & TELECOMMUNICATION 401 -7111- 533.42 -10 FIRST AID &- SAFETY - EQUIP. - 401- 7111- 533:31 -01 Engineering- Electric Division Total: BPA Crosshare - Currie 401 -7120- 533.43 -10 BPA Crosshare- Lusk -• - 401 -7120- 533.43 -10 Network :Services , ._ . ,..- • 401 - 71.20- 533.42 -12. COMMUNICATIONS /MEDIA SERV 401 -7120- 533.42 -10 COMMUNICATIONS /MEDIA SERV 401 - 7120 - 533.42 -10 11 -05 NC 3604523877817B 401 - 7120- 533.42 -10 11 -05 NC 3604525109623B , 11 -05 A/C 3604529882811B 11 -05 NC 3604529887652B 11 -05 NC 3604525834211 B ..11 -05 A/C 3604523,71.2585B WPAG PRINTING,SILK SCR,TYPSET AMl LUNCH Wheeling Chgs - July /Sept COMPUTERS,DP & WORD PROC. RADIO & TELECOMMUNICATION Power Systems BUILDING MAINT&REPAIR SER WWSCG Mtg -Klarr Foreman Ldrshp -Shay NW Meter Grp -BW /LH ELECTRICAL EQUIP & SUPPLY ROADSIDE,GRNDS,REC, PARK ROADSIDE,GRNDS,REC, PARK ROADSIDE,GRNDS,REC, PARK ROADSIDE,GRNDS,REC, PARK ROADSIDE,GRNDS,REC, PARK ROADSIDE,GRNDS,REC, PARK RADIO & TELECOMMUNICATION Network Services Network Services Page 24 401 -7120- 533.42 -10 401-7120-533.42-10 . . 401-7120-533.42-10 401 - 7120- 533.42 -10 401 -7120- 533 -10 401 -7120- 533.49 -01 401 -7120- 533.31 -01 401-7120-533.31-01 401 -7120- 533.33 -50 401 -7120- 533.31 -60 401 - 7120- 533.42 -10 Division Total: 401 -7180- 533.41 -50 401-7180- 533.43 -10 401 -7180- 533.43 -10 401 -7180- 533.43 -10 401 -7180- 533.34 -02 401 - 7180- 533.48 -10 401 -7180- 533.48 -10 401 -7180- 533.48 -10 401 -7180- 533.48 -10 401 - 7180-533.48 -10 401 - 7180- 533.48 -10 401 -7180- 533.42 -12 401- 7180- 533.42 -12 401- 7180- 533.42 -12 Date: 11/30/2011 Invoice Amount 0.35 0.35 0.35 0.41 0.58 149.13 40.57 1.18 55.-78 - $355.69 65.25 --- 53.25 .92.22 6.10 8.32 0.35 0.35 0.35 0.35. -,:- 0.41 0.58.., 2,535.48 687.58 176.00 3,585.85 437.38 1.18 $7,651.00 170.46 23.00 635.26 154.50 151.71 7,004.00 6,653.80 6,524.00 7,964.00 5,084.00 6,524.00 1,995.64 1,857.40 216.80 F -36 • • • Vendor Description Account Number Invoice Amount CAPACITY PROVISIONING INC AMI Collector Sites 401 -71 80- 533.42 -12 413.40 CAPTAIN TS FIRE PROTECTION EQUIP/SUP 401 -7180- 533.34 -02 123.84 FIRE PROTECTION EQUIP/SUP 401 -7180- 533.48 -10 190.78 FIRE PROTECTION EQUIP/SUP 401 -7180- 533.48 -10 103.20 CED /CONSOLIDATED ELEC DIST INC FASTENERS, FASTENING DEVS 401 -7180- 533.34 -02 390.24 ELECTRICAL EQUIP & SUPPLY 401 -7180- 533.34 -02 5.89 ELECTRICAL EQUIP & SUPPLY 401 -71 80- 533.34 -02 60.81 ELECTRICAL EQUIP & SUPPLY 401 -7180- 533.34 -02 28.64 ELECTRICAL EQUIP &SUPPLY 401 -7180- 533.34 -02 43.36 ELECTRICAL EQUIP & SUPPLY 401 -7180- 533.34 -02 135.50 ELECTRICAL EQUIP & SUPPLY 401 -7180- 533.34 -02 14.40 ELECTRICAL &SUPPLY 401 -7180- 533.35 -01 13.24 EQUIP:; &SUPPLY. 401-718M33:35011::.. .- :. :r. -_ :9.55 - COMMUNICATIONSIMEDIA SERV 401 -7180- 533.42 -10 48.80 COMMUNICATIONS /MEDIA SERV 401 - 7180 - 533.42 -10 66.59 11 -02 a/c 206Z020411942B 401 -7180- 533.42 -10 96.69 11 -02 a/c 3604178095336B 401 -7180- 533.42 -10 44.38 11 -05 NC 3604523877817B., . 401 -7180- 533 :42 -10 . .. 2.83 11•-05 A/C 360452510962313-_ 401- 7180 - 533.42-10 2.83 11 -05 NC 3604529882811B 401 - 7180- 533.42 -10 2.83 11 -05 A/C 36045298876528 " 401 - 7180533.42 -1.0 - 2.83 11 -05 A/C 3604525834211B 401 - 7180- 533.42 -10 3.30 11 -05 A/C 3604523712585B 401 - 7180- 533.42 -10 4.62 11 -05 a/c 3604526236776B 401 -7180- 533.42 -10 88.16 11 -05 a/c 3604529541353B 401 -7180- 533.42 -10 83.07 11 -14 a/c 3604574717777B 401 -7180- 533.42 -10 125.84 CERTIFIED HEARING INC AUD1OGRAM _ G MCCABE 401 -7180- 533.49 -90 25.00 DEPARTMENT OF REVENUE - WIRES Excise Tax Return -Oct 401- 7180 - 533.49 -50 95,442.94 GRAINGER ELECTRICAL EQUIP & SUPPLY 401- 7180 - 533.31 -01 54.11 HUGHES UTILITIES LTD ELECTRICAL EQUIP & SUPPLY 401- 7180 - 533.34 -02 279.68 ELECTRICAL EQUIP & SUPPLY 401- 7180 - 533.34 -02 952.84 IMSA -1NTNL MUNICIPAL SGNL ASSC DUES -OMAN 401 -7180- 533.49 -01 70.00 DUES - EISELE 401 - 7180 - 533.49 -01 70.00 DUES - PEPPARD 401 -7180- 533.49 -01 70.00 MATCO TOOLS ELECTRICAL EQUIP & SUPPLY 401 - 7180 - 533.31 -01 36.64 NAPA AUTO PARTS ELECTRICAL EQUIP & SUPPLY 401 -7180- 533.34 -02 15.52 ELECTRICAL EQUIP & SUPPLY 401- 7180 - 533.34 -02 37.92 OLYMPIC LAUNDRY & DRY CLEANERS LAUNDRY/DRY CLEANING SERV 401 - 7180 - 533.41 -50 72.35 LAUNDRY/DRY CLEANING SERV 401- 7180 - 533.41 -50 72.35 LAUNDRY/DRY CLEANING SERV 401 - 7180- 533.41 -50 72.35 • LAUNDRY/DRY CLEANING SERV 401- 7180- 533.41 -50 72.35 OLYMPIC PRINTERS INC OFFICE SUPPLIES, GENERAL 401 - 7180- 533.31 -01 174.20 F -37 CENTURYLINK-QWEST City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11128/2011 Page 25 Date: 11/30/2011 Vendor PARSINEN LANDSCAPE MAINT INC PENINSULA DAILY NEWS PORT ANGELES POWER EQUIPMENT PORT OF PORT ANGELES PUD #1 OF CLALLAM COUNTY PUGET SAFETY EQUIPMENT INC QUILL CORPORATION REGULATORY COMPLIANCE SERVICES RIVERSIDE MANUFACTURING CO. ROHLINGER ENTERPRISES INC = SECURITY SERVICE NW, INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY UNITED PARCEL SERVICE City of Port Angeles City Council Expenditure Report From: 11/5/2011 Description Landscape Maintenance LEGAL ADS ELECTRICAL EQUIP & SUPPLY Lease Fees HENRY BOYD RD GLASS ROAD ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY -- ELECTRICAL EQUIP & SUPPLY OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL - OFFICE SUPPLIES, GENERAL OFFICE.SUPPLIES;:GENERAL.. OFFICE SUPPLIES, GENERAL EDUCATIONAL SERVICES FIRE PROTECTION EQUIP/SUP FIRE PROTECTION EQUIP/SUP To: 11/28/2011 Account Number 401 -7180- 533.48 -10 401 -7180- 533.44 -10 401 -7180- 533.34 -02 401 -7180- 533.45 -30 401 -7180- 533.34 -02 401 - 7180- 533.41 -50 401 -7180- 533.31 -01 401 -7180- 533.31 -01 401 - 7180- 533.34 -02 401 -7180- 533.31 -01 401-7180-533.31-01 - 401 -7180- 533.31 -01 :401- 7.1.80= 533:3.1= -01-- 401 -7180- 533.31 -01 401-7180-533.41-50 401 -7180- 533.31 -01 401 - 7180- 533.31 -01 :.ELECTRICAL EQUIP & .SUPPLY . 401- 7180- 533 :35 -.01 TESTING &CALIBRATION SERVI ,...401 - 7180-533.8.10' TESTI NG&CALIB RATION SERVI 401- 7180- 533.48 -10 ELECTRICAL EQUIP.& SUPPLY - 401 -7180- 533:48 -10 TESTING&CALIBRATION SERVI 401 - 7180 - 533.48 -10 TESTING &CALIBRATION SERVI 401 -7180- 533.48 -10 TESTING &CALIBRATION SERVI 401 -7180- 533.48 -10 COMMUNICATIONS /MEDIA SERV 401 - 7180 - 533.41 -50 ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY FUEL,OIL,GREASE, & LUBES ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Shipping Clogs 10 -08 Page 26 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.35 -01 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.42 -10 Date: 11/3012011 Invoice Amount 2,493.20 47.82 75.86 4,100.00 242.98 47.92 194.00 376.42 • 284.49 118.93 125.78 236.21 32.49 395.00 - 357.40 390.56 - .45:53 . 1,016.75 219.91 254.72 95.39 235.23 306.77 650.00 20.06 142.42 42.01 97.54 8.57 40.94 15.74 20.46 15.20 17.93 35.10 47.36 8.10 14.87 20.90 24.72 14.60 F - 38 • • • • Vendor Description US BANK CORPORATE PAYMENT SYSTEItottled Water -Light Ops Storage Containers -SH LED Flashlight - Hairell Airfare Refund - Hairell Travel/Trng- Peppard UTILITIES UNDERGROUND LOC CTR LOCATES VERIZON WIRELESS 10 -22 a/c 571136182 -00002 10 -28 a/c 271138138 -00003 ELECTRICAL EQUIP & SUPPLY RADIO & TELECOMMUNICATION ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP &'SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY ELECTRICAL EQUIP & SUPPLY Electric Operations .Public Works- Electric • Electric Utility Fund DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct PIPE FITTINGS PIPE FITTINGS PIPE FITTINGS PIPE AND TUBING PIPE FITTINGS PLUMBING EQUIP FIXT,SUPP PIPE FITTINGS H.B. JAEGER COMPANY, LLC PIPE FITTINGS WAGNER -SMITH EQUIPMENT CO WASHINGTON (DES), STATE OF WESCO DISTRIBUTION INC Public Works- Electric FERGUSON ENTERPRISES INC ADVANCED TRAVEL ANDERSON & SONS GRAVEL ANGELES CONCRETE PRODUCTS ANGELES MILLWORK & LUMBER CO BLAKE SAND & GRAVEL CAPACITY PROVISIONING INC CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 1115/2011 To: 1112812011 WWCCP Seminar- Becker ROAD /HWY MAT NONASPHALTIC ROADIHWY MAT NONASPHALTIC SUPPLIES TAPE(NOT DP,SOUND,VIDEO) LUMBER& RELATED PRODUCTS PAI NTS, C OATI NGS, WALL PAP E R SEED,SOD,SOIL &INOCULANT SEED,SOD,SOIL &INOCULANT Network Services Network Services COMMUNICATIONS/MEDIA SERV Page 27 Account Number 401 -7180- 533.31 -01 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 - 7180- 533.43 -10 401 -7180- 533.43 -10 401 -7180- 533.49 -90 401 -7180- 533.42 -10 401 - 7180- 533.42 -10 401 - 7180- 533:34 -02- __ 401 - 7180- 533.42 -10 401 -7180- 533.34 -02 401 - 7180- 533.34 -02 401 - 7180'- 533:34 -0Z : -- 401 -7180- 533.34 -02 401 -7180- 533.34 -02 401 -7180- 533.34 -02 Division Total: Departrnent Total: Fund Total: 402 - 0000 - 237.00 -00 402 -0000 - 141:40 -00 402 - 0000 - 141.40 -00 402 - 0000 - 141.40 -00 402 - 0000 - 141.40 -00 402 -0000 - 141.40 -00 402- 0000 - 141.40 -00 402 - 0000- 141.40 -00 402 -0000- 141.40 -00 Division Total: Department Total: 402 -7380- 534.43 -10 402- 7380 - 534.31 -20 402 -7380- 534.31 -20 402 -7380 - 534.31 -20 402 -7380- 534.31 -20 402 -7380- 534.31 -20 402.7380- 534.31 -20 402 -7380 - 534.31 -20 402- 7380 - 534.31 -20 402 -7380- 534.42 -12 402 -7380- 534.42 -12 402 -7380- 534.42 -10 Date: 11/30/2011 Invoice Amount 21.00 224.93 213.28 - 611.40 104.44 28.15 178.94 1 37.57 - 151.60 9.41 1,395.11 959.34 48.76'. 227.57 150.68 303.09 $1 60,352,23 $168,358.92 . $2,248,167.32 18.74 2,764.06 734.33 824.99 355.44 4,724.16 575.83 5,555.34 2,361.76 $17,914.65 $17,914.65 49.75 745.25 149.59 85.47 52.63 135.28 9.73 77.56 77.56 991.63 379.40 18.30 F 39 Vendor CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11/28/2011 Description Account Number Invoice Amount COMMUNICATIONS/MED1A SERV 402- 7380 - 534.42 -10 24.97 10 -23 a/c 206T411255315B 402- 7380 - 534.42 -10 64.59 11 -05 A/C 3604523877817B 402- 7380 - 534.42 -10 1.06 11 -05 A/C 3604525109623B 402 - 7380 - 534.42 -10 1.06 11 -05 NC 3604529882811B 402 - 7380 - 534.42 -10 1.06 11 -05 NC 3604529887652B 402- 7380 - 534.42 -10 1.06 11 -05 A/C 3604525834211B 402 - 7380 - 534.42 -10 1.24 11 -05 NC 3604523712585B 402- 7380 - 534.42 -10 1.73 11 -05 a/c 3604525230978B - 402 - 7380 - 534.42 -10 - 126.67- 11 -10 a/c 360Z100240955B 402- 7380 - 534.42 -10 149.82 11 -05 a/c 3604524587479B 402- 7380 - 534,42 -10 94.53 - - DEPARTMENT REVENUE -WIRES Excise Tax Return -Oct 402- 7380 - 534.49 -50 16;975.68 DRYWCREEK WATER ASSN'; INC:.°. SPEC IAL'SVC AGREEMENT :: #1 :.4;02= 7380 - :534:3.3.4.4. .=_ EDGE ANALYTICAL TESTING&CALIBRATION SERVI 402- 7380 - 534.41 -50 345.00 TESTING &CALIBRATION SERVI 402- 7380- 534.41 -50 15.00 TESTING &CALIBRATION SERVI 402 - 7380 - 534.41 -50 1 5.00 TESTING &CALIBRATION SERVI 402 - 7380 - 534.41 -50-. _ 15.00 „, FASTENAL INDUSTRIAL _::: - . AUTO "& TRUCK MAINT.. ITEMS 402- 7380 - 534.31-01 r . ,11.51. SUPPLIES _ . 402- 7380 - 534..31 -20... .. -142.18 SUPPLIES 402- 7380 - 534.31 -20 51.53 ;-FEDERAL EXPRESS CORP . Shipping Chgs- 402 -7380- 534.42 -10 96.87- - FERGUSON ENTERPRISES INC HOSES, ALL KINDS 402- 7380 - 534.31 -01 1,245.74 FOSTER PEPPER PLLC FLUORIDE APPEAL FOLLOW UP 402- 7380 - 534.41 -50 247.62 H.B. JAEGER COMPANY, LLC FIRE PROTECTION EQUIP /SUP 402 -7380- 534.31 -20 191.78 HARTNAGEL BUILDING SUPPLY INC SUPPLIES 402 -7380- 534.31 -20 210.45 OFFICE DEPOT SUPPLIES 402- 7380 - 534.31 -01 89.80 SUPPLIES 402 -7380- 534.31 -01 11.88 PUD #1 OF CLALLAM COUNTY Crown Z Water Rd 402 - 7380 - 534.47 -10 25.64 Reservoir Rd 402 -7380- 534.47 -10 68.16 RADIOSHACK SUPPLIES 402 -7380- 534.31 -01 145.17 SUNSET DO-IT BEST HARDWARE WELDING EQUIPMENT/SUPPLY 402- 7380 - 534.31 -01 41.93 PIPE FITTINGS 402 - 7380 - 534.31 -01 77.22 SUPPLIES 402- 7380 - 534.31 -20 62.33 AUTO & TRUCK MAINT. ITEMS 402 - 7380 - 534.35 -01 236.47 HOSES, ALL KINDS 402 - 7380 - 534.35 -01 8.10 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 402 -7380- 534.31 -01 150.00 THURMAN SUPPLY PIPE FITTINGS 402 -7380- 534.31 -01 15.09 PIPE AND TUBING 402- 7380 - 534.31 -01 134.42 CONCRETE & METAL CULVERTS 402- 7380- 534.31 -20 132.30 TWISS ANALYTICAL LABORATORIES TESTING &CALIBRATION SERVI 402 - 7380 - 534.41 -50 215.00 TESTING &CALIBRATION SERVI 402 -7380- 534.41 -50 173.00 TESTING &CALIBRATION SERVI 402 - 7380 - 534.41 -50 215.00 F -40 Page 28 Date: 11/30/2011 Vendor TWISS ANALYTICAL LABORATORIES UNIVAR USA INC RAYONIER RFND DUP PMT INV# 28526 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct NCL NORTH CENTRAL LABORATORIES POWER AND CONTROL DISTRIBUTORS, • HACH COMPANY ADS, LLC t ANGELES MILLWORK & LUMBER CO BERGER/ABAM ENGINEERS INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST DEPARTMENT OF REVENUE -WIRES FEDERAL EXPRESS CORP City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 1 112812011 Description Account Number TESTING &CALIBRATION SERV! 402 - 7380 - 534.41 -50 WATER &SEWER TREATING CHEIV402- 7380 - 534.31 -05 CHEMICAL, COMMERCIAL,BULK US BANK CORPORATE PAYMENT SYSTENFood -Lunch Trng - Hanley Drill battery /Chgr- Hanley Membership Dues - Klimek NFPA Dues - Klimek UTILITIES UNDERGROUND LOC CTR LOCATES VERIZON WIRELESS - 10 -28 a/c 271138138- 00005 - WASHINGTON (DES), STATE OF RADIO & TELECOMMUNICATION Public Works-Water Water Public Works -Water Water Feiiid CSO/WEATHER STN LUMBER& RELATED PRODUCTS SEWER OUTFALL INSPECTION Network Services COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -02 a/c 3604170190080B 11 -02 a/c 3604170591196B 11 -08 alc 3605650365696B 11 -05 A/C 36045238778178 11 -05 A/C 3604525109623B 11 -05 A/C 3604529882811B 11 -05 A/C 3604529887652B 11 -05 A/C 36045258342116 11 -05 A/C 3604523712585B 11 -05 a/c 3604529911834B 11 -16 a/c 206T29544912B 11 -16 alc 206T25585090B Excise Tax Return -Oct Shipping Chgs Shipping Chgs CHEMICAL LAB EQUIP & SUPP CHEMICAL LAB EQUIP & SUPP Page 29 402 - 7380 - 534.31 -05 402- 7380 - 534.31 -01 402- 7380 - 534.35 -01 402 - 7380 - 534.49 -01 402 - 7380 - 534.49 -01 402 - 7380 - 534.49 -01 402 - 7380 - 534.42 -10' -- - - 402- 7380 - 534.42 -10 Division Total: Department Total: Felix! Vital: 403- 0000 - 213.10 -90 403 - 0000 - 237.00 -00 CHEMICAL LAB EQUIP & SUPP 403 - 0000 - 237.00 -00 SHIPPING AND HANDLING - • 403- 0000 - 237.00 -00 Division Total: Department Total: 403 - 7480 - 535.41 -50 403 - 7480 - 535.31 -20 403 - 7480-535.41 -50 403 - 7480 - 535.42 -12 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 -7480- 535.42 -10 403- 7480 - 535.42 -10 403 -7480- 535.42 -10 403 - 7480 - 535.42 -10 403 -7480- 535.42 -10 403 -7480- 535.42 -10 403 -7480- 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403- 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403- 7480 - 535.49 -50 403 - 7480 - 535.42 -10 403 - 7480 - 535.42 -10 403 -7480- 535.31 -01 403 - 7480 - 535.31 -01 Date: 11130/2011 Invoice Amount 215.00 7,249.79 921.53 202.06 623.30 100.00 150.00 28.05 122.47 3.53 $34,978.51 $34,970.51 $52;885:16 83.12 78.21 -45.82 -8.75 $106.76 $106.76 4,686.67 27.83 4,098.63 959.83 16.27 22.20 41.12 41.12 41.12 0.94 0.94 0.94 0.94 1.10 1.52 82.24 54.40 54.40 13,025.59 117.25 91.10 45.86 625.95 F -41 Vendor LINCOLN INDUSTRIAL CORP Ken Money NALCO COMPANY NCL NORTH CENTRAL LABORATORIES - OFFICE DEPOT - OLYMPIC PRINTERS INC - OLYMPIC - STATIONERS °INC - PARSINEN LANDSCAPE MAINT INC PORT ANGELES CITY TREASURER = PUD #1 OF CLALLAM COUNTY - PUGET SAFETY EQUIPMENT INC SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY City of Port Angeles City Council Expenditure Report From: 11/512011 To: 1 1/28/2011 Description Account Number PAINTS,COATINGS,WALLPAPER 403 -7480- 535.31 -01 PAINTS,COATINGS,WALLPAPER 403 -7480- 535.31 -01 PIPE FITTINGS M ETALS,BARS, PLATES,RODS PIPE AND TUBING 403 - 7480 - 535.31 -01 403 -7480- 535.35 -01 403 -7480- 535.35 -01 REIMBURSE EMPLOYEE EXPENS 403 - 7480 - 535.49 -90 WATER&SEWER TREATING CHEN403- 7480- 535.31 -05 CHEMICAL LAB EQUIP & SUPP SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES '_ : SUPPLIES Landscape Maintenance Ice /Postage -Young Ice /Postage -Young 403 -7480- 535.31 -01 403- 7480- 535.31 -01 403- 7480 - 535.31 -01 403- 7480 - 535.44 -10 403- 7480 - 535:31 -01 .403= 7480 - 535:3=1' -O 1 -- 403- 7480 - 535.31 -01 403- 7480 - 535.41 -50 403 -7480- 535.31 -01 403-7480-535.42-10 POWER AND CONTROL DISTRIBUTORS, !ELECTRICAL EQUIP,& SUPPLY :. • 403 -7480- 535.31 - 20 • SHIPPING AND. HANDLING 403- 7480- 535.42=10 POWER TRANSMISSION EQUIPM 403 -7480- 535.48 -10 Service © Masters Rd Service @ Brook Ave FIRST AID & SAFETY EQUIP. HARDWARE,AND ALLIED ITEMS HARDWARE,AND ALLIED ITEMS ELECTRICAL EQUIP & SUPPLY HAND TOOLS ,POW &NON POWER403- 7480 - 535.35 -01 SUPPLIES TAPE(NOT DP,SOUND,VIDEO) SUPPLIES JANITORIAL SUPPLIES CHEMICAL LAB EQUIP & SUPP CHEMICAL LAB EQUIP & SUPP SUPPLIES FIRST AID & SAFETY EQUIP. TAPE(NOT DP,SOUND,VIDEO) ICE /CHAINS AIR CONDITIONING & HEATNG SUPPLIES PIPE FITTINGS SUPPLIES FASTENERS, FASTENING DEVS Page 30 403 -7480- 535 :47 -10 403 -7480- 535.47 -10 403 - 7480- 535.31 -01 403 - 7480 - 535.31 -01 403 -7480- 535.31 -20 403 - 7480 - 535.31 -20 403 - 7480 - 535.35 -01 403 - 7480 - 535.31 -01 403 -7480 - 535.31 -01 403-7480-535.31-01 403 -7480 - 535.31 -01 403-7480- 535.31 -01 403- 7480 - 535.31 -01 403 - 7480 - 535.31 -01 403 -7480 - 535.31 -01 403 - 7480 - 535.31 -01 403 - 7480 - 535.31 -20 403 - 7480 - 535.31 -01 403- 7480 - 535.31 -20 403 -7480- 535.31 -20 403 - 7480- 535.31 -20 Date: 11/30/2011 Invoice Amount 19.36 19.36 94.52 39.89 54.63 86.00 6,286.28 591.29 17.74 272.30 255.72 - 44.39 . 80.53 921.40 1.99 28.02 . 95 :1 :6: -17.63 - 19,837.20 365.86 132.84 168.18 25.80 8.79 12.67 71.62 13.15 11.89 110.44 7.38 11.47 40.79 47.13 12.87 10.70 37.34 62.59 39.24 28.81 411 23.56 15.72 F - 42 • Vendor THURMAN SUPPLY USA BLUEBOOK UTILITIES UNDERGROUND LOC CTR - VERIZON WIRELESS WA STATE DEPARTMENT OF ECOLOGY WASHINGTON :(DES - ),.STATE_OF.. 7 .. WWCPA SECRETARY- TREASURER Public Works- WW /Stormw DEPARTMENT OF REVENUE -WIRES US BANK CORPORATE PAYMENT SYSTEI Safety Video - Harley. A -1 PERFORMANCE, INC ADVANCED TRAVEL CAPACITY PROVISIONING INC CENTURYLINK -[WEST DEPARTMENT OF REVENUE -WIRES OFFICE DEPOT PORT ANGELES CITY TREASURER US BANK CORPORATE PAYMENT SYSTEI Safety Video- Hanley WASHINGTON (DES), STATE OF Public Works -Solid Waste ELWHA REARING CHANNEL RFND DUP PMT INV# 29930 City of Port Angeles City Council Expenditure Report From: 11/512011 To: 11/2812011 Description AIR CONDITIONING & HEATNG FASTENERS, FASTENING DEVS FASTENERS, FASTENING DEVS PIPE FITTINGS ELECTRICAL EQUIP & SUPPLY ENVIRONMENTAL &ECOLOGICAL CHEMICAL LAB EQUIP & SUPP PUMPS & ACCESSORIES • ENVIRONMENTAL &ECOLOGICAL 10 -22 a/c 571136182-00004 10 -28 a/c 271138138 -00006 ENVI RONMENTAL&ECOLOG ICAL .RADIO.& TELECOMMUNICATION - - MEMBERSHIPS Wastewater Public Works - WW/Stormwtr Wastewater Fund Excise Tax Return -0ct - BUILDING MAINT &REPAIR SER Decant Facility- McCabe Network Services COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 A/C 3604523877817B 11 -05 NC 3604525109623B 11 -05 A/C 36045298828116 11 -05 A/C 36045298876528 11 -05 NC 3604525834211B 11 -05 A/C 3604523712585B Excise Tax Return -Oct SUPPLIES SUPPLIES Film Development - Paynter RADIO & TELECOMMUNICATION Solid Waste - Collections Public Works -Solid Waste Solid Waste - Collections Page 31 Account Number 403 - 7480 - 535.31 -20 403 - 7480 - 535.31 -20 403 - 7480 - 535.31 -20 403- 7480 - 535.31 -20 403- 7480 - 535.31 -20 403- 7480 - 535.31 -01 403- 7480 - 535.31 -01 403 -7480- 535.35 -01 403- 7480 - 535.49 -01 403 -7480- 535.42 -10 403- 7480 - 535.42 -10 403 - 7480 - 535.49 -90 Date: 11/30/2011 403- 7480 = 535.42- :10 -..- - ....... -: s a. _.� ,3:1.4 . 403- 7480 - 535.49 -01 Division Total: Department Total: Fund Total: 404 - 0000 - 237.00 -00 404- 0000 - 237.00 -00 Division Total: Department Total: 404 -7580 - 537.41 -50 404 - 7580 - 537.43 -10 404 - 7580 - 537.42 -12 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404 - 7580 - 537.42 -10 404- 7580 - 537.42 -10 404 -7580- 537.42 -10 404 - 7580 - 537.42 -10 404 -7580- 537.42 -10 404 - 7580 - 537.49 -50 404 - 7580 - 537.31 -01 404 -7580- 537.31 -01 404 - 7580 - 537.31 -01 404 -7580- 537.43 -10 404 - 7580 - 537.42 -10 Division Total: Department Total: Fund Total: 405 - 0000 - 213.10 -90 Invoice Amount 20.72 9.32 13.01 10.76 1 2.42 100.90 84.74 1,131.35 - • 28.05 59.87 49.11 240 :00 `. 1 5.00 $55,883.33 $55,883.33 $55,990.09 0.24 -2.86 -$2.62 -$2.62 77.51 39.50 107.59 8.13 11.10 0.47 0.47 0.47 0.47 0.55 0.77 11,084.01 13.89 136.81 16.09 36.86 1.57 $11,536.26 $11,536.26 $11,533.64 29.00 F -43 • Vendor DEPARTMENT OF REVENUE -WIRES I- WASTENOT SYSTEMS AMSAN CAPACITY PROVISIONING INC CEO/CONSOLIDATED ELEC DIST INC CENTURYLINK -QWEST v -- CLALLAM CNTY SOLID -DEPT : DEPARTMENT OF REVENUE -WIRES DEX MEDIA WEST HEARTLINE 1- WASTENOT SYSTEMS Sonja Coventon PORT ANGELES CITY TREASURER RADIO PACIFIC INC (KONP) SEQUIM GAZETTE, THE SWAIN'S GENERAL STORE INC UNITEC CORPORATION WASHINGTON (DES), STATE OF Public Works -Solid Waste ASPECT CONSULTING, LLC BUILDERS EXCHANGE OF WA INC EDGE ANALYTICAL SUNSET DO -IT BEST HARDWARE Public Works -Solid Waste City of Port Angeles City Council Expenditure Report From: 111 5/2 011 To: 11/28/2011 Description Account Number Excise Tax Return -Oct 405 -0000- 237.10 -00 COMMUNICATIONS /MEDIA SERV 405 -0000- 237.00 -00 Division Total: Department Total: PAPER & PLASTIC - DISPOSABL 405- 7538 - 537.31 -01 Network Services 405- 7538 - 537.42 -12 ELECTRICAL EQUIP & SUPPLY 405 -7538- 537.31 -01 COMMUNICATIONS /MEDIA SERV 405- 7538 - 537.42 -10 COMMUNICATIONS /MEDIA SERV 405 - 7538 - 537.42 -10 11 -05 NC 3604523877817B 405 - 7538 - 537.42 -10 11 -05 NC 3604525109623B 405- 7538 - 537.42 -10 11 -05 A/C 3604529882811 B 405 -7538- 537.42 -10 11 -05 A/C 36045298876528 • 4057538 -537- .42.10 11 -05 NC 3604525834211B 11 -05 NC 3604523712585B 11 -05 a/c 3604522245145B 11 -05 a/c 3604528100532B BLDG CONSTRUC. SERVICES - BLDG CONSTRUC. SERVICES - Excise Tax Return -Oct YELLOW PAGES all AUTO & TRUCK MA1NT. ITEMS COMMUNICATIONS /MEDIA SERV MILEAGE JUNE - SEPTEMBER Compost Delivery- Freilich Triple A Batteries -Hale COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV SUPPLIES SUPPLIES SUPPLIES RADIO & TELECOMMUNICATION SW - Transfer Station LANDFILL POSTCLOSURE LANDFILL POST CLOSURE COMMUNICATIONS /MEDIA SERV TESTING &CALIBRATION SERVI TESTING&CALIBRATION SERVI SUPPLIES Solid Waste - Landfill Public Works -Solid Waste Solid Waste- LF/Trf Stn Page 32 405- 7538 - 537.42 -10 405 -7538- 537.42 -10 405- 7538 - 537.42 -10 405 -7538- 537.42 -10 405 -7538- 537.49 -90 405 - 7538 - 537.49 -90 405 -7538- 537.49 -50 405 - 7538 - 537.44-10 405- 7538- 537.31 -20 405 - 7538 - 537.44 -10 405- 7538- 537.43 -10 405 -7538 -537.4 1 -50 405- 7538 - 537.49 -90 405 - 7538 - 537.44 -10 405 -7538- 537.44 -10 405 -7538 - 537.31 -01 405 - 7538 - 537.48 -10 405-7538-537.48-10 405 -7538- 537.42 -10 Division Total: 405 - 7585 - 537.41 -50 405 - 7585 - 537.41 -50 405 - 7585 - 537.44 -10 405 -7585- 537.41 -50 405- 7585 - 537.41 -50 405 - 7585 - 537.31 -20 Division Total: Department Total: Fund Total: Date: 11/30/2011 Invoice Amount 643.88 -94.50 $578.38 $578.38 74.95 185.50 44.44 8.13 - 11.10 - 0.47 0.47 - 0:47 0.55 0.77 41.23 - 41..12 2,407.90 - 2,398.32 .. 22,855.77 2;887.80 47.64 1,219.50 336.77 6.10 9.76 1,380.00 355.00 31.88 1,158.25 - 1,063.68 1.57 $34,442.25 3,073.00 6,158.25 0.25 577.00 2,140.00 208.21 $12,1 56.71 $46,598.96 $47,177.34 F -44 • Vendor CENTURYLINK -QWEST 11 -05 A/C 3604523877817B 11 -05 A/C 36045251096238 11 -05 A/C 36045298828118 11 -05 A/C 36045298876528 11 -05 A/C 3604525834211B 11 -05 NC 3604523712585B • CLALLAM CNTY DEPT OF COMM DEV - ENVIRONMENTAL &ECOLOGICAL ENVIRONMENTAL &ECOLOGICAL CLALLAM CNTY DEPT OF HEALTH TESTING &CALIBRATION SERVI • TESTING&CALIBRATION SERVI - :DEPARTMENT:OF REVENUE - WIRES..; .:-.Excise Tax Return-Oct- PORT ANGELES CITY TREASURER Landscape Course - Partch PORT ANGELES SENIOR CENTER FOODS:FROZEN ,PREPARED US BANK CORPORATE PAYMENT SYSTEIIRegistration Refund -Wray UTILITIES. UNDERGROUND LOC GTR VERIZON WIRELESS WASHINGTON .(DES), STATE OF Public Works- WWIStormwtr LOCATES 10 -22 a/c 571136182-00001,,,. ,RAD.IO & TELECOMMUNICATION Stormwater Public Works- WWIStormwtr Stormwater Fund RND OVRPMT, CVRD BY LEVY J MCCARTY, DOS 3/10/11 Excise Tax Return -Oct Mark Karjalainen REIMBURSE CLOTHING ALLOWA US BANK CORPORATE PAYMENT SYSTEI Disposable Syringes -Dubuc DIANA ROBERSON INDIAN HEALTH SERVICES DEPARTMENT OF REVENUE -WIRES CAPTAIN T'S CENTURYLINK -QWEST CLALLAM CNTY EMS GE HEALTHCARE SERVICES Andrew Cooper Mark Karjalainen City of Port Angeles City Council Expenditure Report From: 1 11512 011 To: 1112812011 Description Account Number COMMUNICATIONS /MEDIA SERV 406 -7412- 538.42 -10 COMMUNICATIONS /MEDIA SERV 406 -7412- 538.42 -10 CLOTHING COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 A/C 36045238778178 11 -05 NC 3604525109623B 11 -05 NC 3604529882811B 11 -05 NC 36045298876526 11 -05 A/C 3604525834211 B 11 -05 A/C 36045237125856 Medic I Advisory BIOMED SERVICE REIMBURSE CLOTHING ALLOWA REIMBURSE CLOTHING ALLOWA Page 33 406 -7412- 538.42 -10 406 -7412- 538.42 -10 406 -7412- 538.42 -10 406- 7412- 538.42 -10 406 -7412- 538.42 -10 406 -7412- 538.42 -10 406 -7412- 538.41 -50 406- 7412- 538.41 -50 406 -7412- 538.41 -50 406 -7412- 538:41 -50 406- 7412- 538:49 -50' .: 406 - 7412 - 538.44 -10 406 -7412- 538.41 -50 406 -7412- 538.43 -10 406 - 7412 - 538.49 -90 - 406 -7412- 538.42 -1.0 406 - 741 538A2-10 Division Total: Department Total: Fund Total: 409 -0000- 213.10 -90 409 - 0000 - 213.10 -90 409 - 0000-237.00 -00 409 -0000- 237.00 -00 409 - 0000 - 237.00 -00 Division Total: Department Total: 409 - 6025 - 526.20 -80 409 - 6025 - 526.42-10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409 - 6025 - 526.42 -10 409- 6025 - 526.42 -10 409 - 6025- 526.42 -10 409 -6025- 526.42 -10 409 -6025 - 526.41 -50 409 - 6025 - 526.41 -50 409- 6025 - 526.20 -80 409 - 6025 - 526.20 -80 Date: 11/30/2011 Invoice Amount 4.07 5.55 0.24 0.24 0.24 0.24 0.27 0.39 _ 250.00 250.00 1,404.00 929.00 18.77 24.00 - 795.00 28.05 19.24 0.78 $2,352.44 $2,352.44 t: $2,352.44 140.00 323.12 150.57 -8.41 -4.95 $600.33 $600.33 862.71 24.40 33.29 1.41 1.41 1.41 1.41 1.65 2.31 600.00 536.85 75.33 108.46 F - 45 Vendor MOROZ, JAMES City of Port Angeles City Council Expenditure Report From: 111512011 To: 1112812011 Date: 11/3012011 Description Account Number Invoice Amount EDUCATIONAL SERVICES 409 -6025- 526.31 -08 400.00 EDUCATIONAL SERVICES 409 -6025- 526.31 -08 200.00 OLYMPIC OXYGEN OXYGEN 409 -6025- 526.31 -13 30.79 PEN PRINT INC PAPER 409 - 6025 - 526.31 -02 15.39 PORT ANGELES FIRE DEPARTMENT LACES 409- 6025 - 526.20 -80 6.40 REIFENSTAHL, PATRICIA FIRST AID CPR CLASS 11/7/ 409- 6025- 526.31 -08 200.00 CPR CLASS 11/8/11 HEALTH 409 -6025- 526.31 -08 50.00 US BANK CORPORATE PAYMENT SYSTEI Disposable Syringes -Dubuc 409 -6025- 526.31 -02 63.86 WASHINGTON (DES), STATE OF - RADIO & TELECOMMUNICATION 409 -6025- 526.42 -10 - - 4;70 Medic 1 Division Total: $3,221.78 Fire Department Department Total: $3,221.78 Medic 1 Utility - Fund Total: $3,822:11 'AIE=EASSC7d OF ENERGY ENGINEER$ :: MEMBERSHIPS' " "'- - 421- 7121- 533:43- 10-.a''" • . 185:00 - AIR FLO HEATING COMPANY INC CITY REBATE 421 -7121- 533.49 -86 1,500.00 ALL WEATHER HEATING & COOLING AIR CONDITIONING & HEATNG 421 -7121- 533.49 -86 2,344.61 AIR CONDITIONING & HEATNG 421 -7121- 533.49 -86 1,749.90 AIR CONDITIONING & HEATNG 421- 7121 - 533.49 -86 - 3,154.87 CITY REBATE 421- 7121- 533.49 -86 1,500.00 CITY REBATE 421 -7121- 533.49 -86 :. - 500.00 CITY REBATE 421 -7121- 533.49 -86 915.00 CITY REBATE 421-7121-533.49-86 915.00 ANGELES MILLWORK & LUMBER CO PLASTICS 421 -7121- 533.49 -86 16.21 421 -7121- 533.49 -86 13,024.74 CAPACITY PROVISIONING INC Network Services 421 -7121- 533.42 -12 430.00 CENTURYLINK -QWEST COMMUNICATIONS /MEDIA SERV 421 - 7121 - 533.42 -10 4.12 COMMUNICATIONS /MEDIA SERV 421 -7121- 533.42 -10 5.60 11 - 05 NC 3604523877817B 421 - 7121- 533.42 -10 0.24 11 -05 A/C 36045251096236 421 -7121- 533.42 -10 0.24 11 -05 A/C 3604529882811B 421 -7121- 533.42 -10 0.24 11 -05 A/C 3604529887652B 421 -7121- 533.42 -10 0.24 11 -05 A/C 3604525834211B 421 -7121- 533.42 -10 0.27 11 -05 A/C 3604523712585B 421 -7121- 533.42 -10 0.39 CLALLAM CNTY AUDITOR RECORD SATISFACTION MORTA 421 - 7121- 533.49 -86 124.00 CLALLAM CNTY DEPT OF COMM DEV MANAGEMENT SERVICES 421 -7121- 533.49 -86 5,528.43 DAVE'S HEATING & COOLING SVC CITY REBATE 421- 7121 - 533.49 -86 1,500.00 CITY REBATE 421 -7121- 533.49 -86 1,500.00 CITY REBATE 421 - 7121 - 533.49 -86 750.00 CITY REBATE 421 -7121- 533.49 -86 1,500.00 CITY REBATE 421- 7121 - 533.49 -86 2,000.00 E -STAR NORTHWEST, LLC CITY REBATE 421 -7121- 533.49 -86 500.00 FLUID MARKET STRATEGIES CITY REBATE 421- 7121 - 533.49 -86 6,031.25 CITY REBATE 421 -7121- 533.49 -86 2,982.80 F -46 Fire Department BONNEVILLE ENVIRONMENTAL FOUNDA - CITY REBATE Page 34 • 0 Vendor FLUID MARKET STRATEGIES GENTRY ARCHITECTURE GLASS SERVICES CO INC MATHEWS GLASS CO INC BETT-YANDERSON CHRISTIE TUCKER DARLENE JONES DONALD ROBERTSON EVELYN M. BOYD JOHN TUCKER KATHLEEN REI.TER LEROY SINNES Lois BAKKER• . MARGIE MOVIUS VICTORIA TOWNSLEY WILLIAM BERGER ECOS NIPPON PAPER INDUSTRIES USA, CO PENINSULA HEAT INC RADIO PACIFIC INC (KONP) THOMAS BUILDING CENTER TRACY'S INSULATION WASHINGTON (DES), STATE OF City of Port Angeles City Council Expenditure Report From: 1115/2011 To: 11/28/2011 Description CITY REBATE CITY REBATE DEMAND RESPONSE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE -- CITY REBATEy=. ?: :-, CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE DUCT SEAL REGISTRATION FE HEAT PUMP REGISTRATION FE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE CITY REBATE City Rebate City Rebate - Charron WIND INTEGRATION COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV CITY REBATE CITY REBATE CITY REBATE CITY REBATE RADIO & TELECOMMUNICATION Page 35 Account Number 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 - 7121- 533.49 -86 421-7121-533.49-86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 - 7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421-7:121-533:4M6' 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 - 7121- 533.49 -86 .421 - 7121- 533.4.9 -86.: 421- 7121- 533.49 -86: 421 -7121- 533.49 -86 421 - 712.1- 533.49 -86' 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.43 -10 421 - 7121- 533.43 -10 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.41 -50 421 -7121- 533.44 -10 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 -7121- 533.49 -86 421 - 7121- 533.42 -10 Date: 11/30/2011 Invoice Amount 6,296.42 5,823.25 1,500.00 577.32 288.00 2,070.00 292.50 906.00 .. 246.00- 480.00 144.00 • 79.14 25.00 50.00 50.00 25.00 100.00 50.00 50.00 _..25.00 75.00 50.00 50.00 300.00 200.00 188,736.80 265,454.00 135,947.00 750.00 1 ,500.00 1,500.00 - 1,500.00 1,500.00 5,758.84 437.50 2,375.00 96.00 421.20 2,055.81 1,084.16 0.78 F -47 Vendor WESTPORT SHIPYARD Public Works - Electric MICHELS POWER COLUMBIA TELECOMMUNICATIONS FEDERAL EXPRESS CORP - - MICHELS POWER MUELLER CO - PARKER LEPLA PORT ANGELES''SCE- cOL DFSTiiCT' UNITED PARCEL SERVICE WASHINGTON (DES), STATE OF Public Works - Electric MIKE SZATLOCKY FOSTER PEPPER PLLC '- MUELLER - MUELLER CO Public Works - Water FEDERAL EXPRESS CORP AIRPORT GARDEN CENTER BROWN AND CALDWELL CASCADIA LAW GROUP FARALLON CONSULTING, LLC MUELLER CO SARGENT ENGINEERING, INC Public Works- WWIStormwtr PACE ENGINEERS, INC Public Works -Equip Svcs City of Port Angeles City Council Expenditure Report Description CITY REBATE - WESTPORT LI Conservation Public Works - Electric Release Retainage From: 11/512011 To: 1 112812011 Conservation BTOP WIRELESS PROJECT Shipping Chgs EQUIP MAINT & REPAIR SERV ELECTRICAL EQUIP & SUPPLY AMI AMI LUNCH Shipping Chgs COMPUTERS,DP & WORD PROC. Electric Projects Public Works - Electric Electric Utility CIP ELWHA MITIGATION ELECTRICAL EQUIP & SUPPLY Water Projects Public Works -Water Water Utility CIP INVOICE # 14156429 RAYONIER - CSO ENGINGEERING SERVICES ENGINGEERING SERVICES ENGINGEERING SERVICES Shipping Chgs Shipping Chgs ELECTRICAL EQUIP & SUPPLY ENGINGEERING SERVICES Wastewater Projects Public Works- WW /Stormwtr WasteWater Utility CIP NURSERY STOCK & SUPPLIES REIMBURSEMENT VEGETATION REIMBURSMENT T 4TH ST. STORMWATER Stormwater Util CIP Projs Public Works -Equip Svcs Page 36 Account Number 421 -7121- 533.49 -86 Division Total: Department Total: Fund Total: $822,817.77 451 -00 00- 223.40 -00 8,340.87 Division Total: $8,340.87 Department Total: $8,340.87 451 - 7188- 594.65 -10 6,748.26 451 - 7188= 594.65 -10 - 51.35 451-7188-594.65-10 180,830.05 451 -7188- 594.65 -10 427.90 451 -7188- 594.41 :50 400.00 '451 " = 594:6540 - - 451 -7188- 594.65 -10 451 -7188- 594.65 -10 Division Total: Department Total: Fund Total: 452 - 7388 - 594.41 -50 452- 7388 - 594.65 -10 Division Total: Department Total: Fund Total: 453 - 7488 - 594.41 -50 453 -7488- 594.41 -50 453- 7488 - 594.41 -50 453 -7488 - 594.41 -50 453 - 7488 - 594.41 -50 453 - 7488 - 594.41 -50 453 -7488- 594.42 -10 453 - 7488 - 594.65 -10 453- 7488 - 594.41 -50 Division Total: Department Total: Fund Total: 456 - 7688 - 594.65 -10 456 -7688- 594.65 -10 456- 7688 - 594.65 -10 456 -7688 - 594.41 -50 Division Total: Department Total: Date: 1/130/2011 Invoice Amount 148,159.90 $822,817.77 $822,817.77 11.29 126.84 $188,691.69 $188,691.69 $197,032.56 • 123.00 213.96 $336.96 $336.96 $336.96 20,069.99 4,710.38 20,187.08 - 20,187.08 20,187.08 17.87 5.52 213.96 3,022.09 $48,226.89 $48,226.89 $48,226.89 131.63 278.00 102.82 927.10 $1,439.55 $1,439.55 F - 48 • • • Vendor ARAMARK O'REILLY AUTO PARTS 41) 'PETTIT OIL COMPANY PORT ANGELES TIRE FACTORY SIRENNET.COM SUNSET DO -IT BEST HARDWARE THURMAN SUPPLY A -1 PERFORMANCE, INC BAXTER AUTO PARTS #15 City of Port Angeles City Council Expenditure Report From: 11 / 5 / 2 011 To: 11 / 2 8 / 2 011 Description Stormwtr Util Projects ANGELES MACHINE WORKS INC AUTO BODIES & ACCESSORIES BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS FIRESTONE COMPLETE AUTO CARE AUTO & TRUCK MAINT. ITEMS IBS INCORPORATED AUTO & TRUCK MAINT. ITEMS MASCO PETROLEUM, INC FUEL,OIL,GREASE, & LUBES MCMASTER -CARR SUPPLY CO PLASTICS N C MACHINERY CO 'AUTO & TRUCK MAINT: ITEMS . NAPA AUTO PARTS :-:AUTO &-TRUCK ITEMS Account Number Fund Total: 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 . 501 - 0000 - 141.20 -00 501 - 0000 - 237.00 -00 501- 0000 - 141.40 -00 501 - 0000 - 141.40 =00 AUTO & TRUCK MAINT. ITEMS 501 - 0000 - 141.40 -00 AUTO & TRUCK ACCESSORIES 501 - 0000 - 141.40 -00 AUTO & TRUCK MAINT. ITEMS 501 - 0000 - 141.40 -00 AUTO & TRUCK MAINT. ITEMS 501 - 0000 - 141.40 -00 HAND TOOLS ,POW &NON POWER501- 0000 - 141.40 -00 AUTO & TRUCK MAINT: ITEMS HOSES, ALL KINDS FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS SHIPPING AND HANDLING AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS BUILDING MAINT &REPAIR SER LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV OFFICE SUPPLIES, GENERAL SHIPPING AND HANDLING AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS Page 37 501 - 0000 - 141:40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.20 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 501 - 0000 - 237.00 -00 501 - 0000 - 141.40 -00 501 - 0000 - 141.40 -00 Division Total: Department Total: 501 - 7630 - 548.41 -50 501 - 7630 - 548.49 -90 501 - 7630- 548.49 -90 501 - 7630 - 548.49 -90 501 - 7630- 548.49 -90 501 - 7630- 548.49 -90 501 - 7630- 548.31 -01 501 - 7630 - 548.31 -01 501 - 7630- 548.34 -02 501 - 7630 - 548.34 -02 Date: 11/30/2011 Invoice Amount $1,439.55 731.70 160.81 8.76 38.24 13.96 24.30 2,452.10 57.03 7,450.40 -27.14 715.44 9:04 96.17 8.63 25.35 4.92 6.44 6.16 29.72 6,961.75 7,599.09 1,417.97 6,888.06 1,050.73 1,938.74 421.12 -3.70 25.35 36.29 $38,147.43 $38,147.43 96.96 18.37 19.82 19.24 19.82 19.24 137.69 10.12 15.49 17.34 F - 49 Vendor BAXTER AUTO PARTS #15 City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11/28/2011 Description AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS Account Number 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630- 548.34 -02 PAINTS,COATINGS,WALLPAPER 501- 7630 - 548.34 -02 CAPACITY PROVISIONING INC Network Services 501- 7630 - 548.42 -12 CENTURYLINK -QWEST COMMUNICATIONS /MEDIA SERV 501- 7630- 548.42 -10 COMMUNICATIONS /MEDIA -SERV 501 - 7630 - 548.42 -10-- - 11 -05 A/C 3604523877817B 501 - 7630- 548.42 -10 11 -05 A/C 3604525109623B 501 - 7630- 548.42 -10 • 11 -05 A/C 3604529882811B 501- 7630 - 548.42 -10- - ' .... __ , ° w .11 -05 A/C:3604529887652B ; : °:. 7630=548.42 -.10: 11 -05 NC 3604525834211B 501 - 7630- 548.42 -10 11 -05 NC 3604523712585B 501- 7630- 548.42 -10 CLALLAM CNTY PUBLIC WORKS DEPT AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 AUTO & TRUCK MAINT. ITEMS 501 - 7630- 548.34 -02. • EXTERNAL LABOR SERVICES 501 - 7630 - 548.34 -02, ,COLUMBIA RUBBER: MILLS, INC - _ ROAD /HGWY HEAVY EQUIPMENT 501- 7630 - 548..344 7 02 :.. SHIPPING AND HANDLING 501 - 7630- 548.34 -02 COPY CAT GRAPHICS _ = - AUTO & TRUCK ACCESSORIES 501- 7630 - 548.34 -02 - AUTO & TRUCK ACCESSORIES 501 - 7630- 548.34 -02 CUMMINS NORTHWEST INC AUTO & TRUCK MAINT. ITEMS 501 - 7630- 548.34 -02 SHIPPING AND HANDLING 501 - 7630- 548.34 -02 DEPT OF GENERAL ADMINISTRATION MEMBERSHIPS 501- 7630 - 548.49 -01 GROENEVELD USA INC AUTO & TRUCK MAINT. ITEMS 501 - 7630- 548.34 -02 SHIPPING AND HANDLING 501- 7630- 548.34 -02 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501 - 7630- 548.34 -02 AUTO & TRUCK MAINT. ITEMS 501 - 7630- 548.34 -02 HUGHES FIRE EQUIPMENT INC AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 SHIPPING AND HANDLING 501- 7630 - 548.34 -02 IBS INCORPORATED SHIPPING AND HANDLING 501 - 7630- 548.31 -01 J B'S UPHOLSTERY EXTERNAL LABOR SERVICES 501 - 7630- 548.34 -02 KAMAN INDUSTRIAL TECHNOLOGIES AUTO & TRUCK MAINT. ITEMS 501- 7630- 548.34 -02 SHIPPING AND HANDLING 501- 7630 - 548.34 -02 LES SCHWAB TIRE CENTER EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 LINCOLN INDUSTRIAL CORP PRODUCTION &MANUFACTURING 501 - 7630 - 548.34 -02 MATCO TOOLS METALS,BARS,PLATES,RODS EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS Page 38 501 - 7630- 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630- 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630- 548.35 -01 Date: 11/30/2011 Invoice Amount 65.90 29.04 2.73 27.89 8.67 5.64 30.74 14.23 19.42 0.82 0.82 0.82 0.82. 0.96 1.35 333.66 197.42 1,518.00.. :...1,078.36 136.58 "216:80 216.80 306.20 15.98 250.00 32.61 12.74 266.56 105.09 64.22 74.39 12.70 281.84 296.90 31.51 60.98 64.61 208.97 374.52 17.93 10.77 151.79 F - 50 • • • Vendor Description MATCO TOOLS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS MCMASTER -CARR SUPPLY CO PLASTICS SHIPPING AND HANDLING MITCHELL 1 RENTAL /LEASE EQUIPMENT N C MACHINERY CO AUTO & TRUCK MAINT. ITEMS SHIPPING AND HANDLING AUTO & TRUCK MAINT, ITEMS __ .... EXTERNAL LABOR SERVICES NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS - • -!BELTS AND.:BELTIN:G AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS AUTO &TRU.CK.MAINT, ITEMS AUTO &.TRUCK MAINT. ITEMS • O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS SHIPPING AND HANDLING AUTO & TRUCK ACCESSORIES AUTO & TRUCK MAINT. ITEMS SHIPPING AND HANDLING PACIFIC OFFICE EQUIPMENT INC OFFICE SUPPLIES, GENERAL PAPE' MATERIAL HANDLING AUTO & TRUCK MAINT. ITEMS SHIPPING AND HANDLING PEN PRINT INC PRINTING,SILK SCR,TYPSET PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES FUEL,OIL,GREASE, & LUBES AUTO & TRUCK MAINT. ITEMS PORT ANGELES FORD LINCOLN EXTERNAL LABOR SERVICES AUTO & TRUCK MAINT. ITEMS AUTO & TRUCK MAINT. ITEMS PORT ANGELES POWER EQUIPMENT AUTO at TRUCK MAINT. ITEMS AUTO & TRUCK MAINT, ITEMS AUTO & TRUCK ACCESSORIES PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES - • OWEN EQUIPMENT City of Port Angeles City Council Expenditure Report From: 1 11512 011 To: 11/28/2011 Page 39 Account Number 501 -7630- 548.35 -01 501 -7630- 548.35 -01 501- 7630 - 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.48 -02 501- 7630 - 548.34 -02 501 -7630- 548.34 -02 501 - 7630 - 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.31 -01 501 - 7630 - 548.31 -01 501 - 7630 - 548.31 -01 501 = 7630- 548.34 -02 - 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.31 -01 501 -7630- 548.34 -02 501- 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 -7630- 548.34 -02 501- 7630 - 548.34 -02 501- 7630- 548.31 -01 501 - 7630- 548.34 -02 501 - 7630- 548.34 -02 501 -7630- 548.31 -01 501 -7630- 548.32 -13 501 -7630- 548.32 -13 501 -7630- 548.32 -13 501- 7630 - 548.32 -13 501- 7630 - 548.32 -13 501 - 7630 - 548.34 -02 501 - 7630- 548.34 -02 501- 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501- 7630 - 548.34 -02 501 - 7630 - 548.34 -02 501 -7630- 548.34 -02 501 - 7630- 548.34 -02 Date: 11130/2011 invoice Amount 55.83 7.18 329.60 20.63 172.36 115.91 13.01 246.09 2,293.79 105.90 11.25 -105.90 13.51 61.05 5.55 24.02 11.07 4.88 3.08 266.54- 16.12 669.40 343.80 30.43 145.52 91.99 10.24 135.50 397.16 57.58 305.80 283.50 156.25 49.61 457.72 8.27 17.06 177.77 24.92 37.93 85.69 F - 51 Vendor Description Account Number PORT ANGELES TIRE FACTORY AUTO & TRUCK MAINT. ITEMS 501 -7630- 548.34 -02 EXTERNAL LABOR SERVICES 501 - 7630 - 548.34 -02 EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 EXTERNAL LABOR SERVICES 501 - 7630 - 548.34 -02 EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 EXTERNAL LABOR SERVICES 501 - 7630 - 548.34 -02 EXTERNAL LABOR SERVICES 501- 7630- 548.34 -02 EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 EXTERNAL LABOR SERVICES 501 - 7630 - 548.34 -02 AUTO & TRUCK MAINT. ITEMS 501- 7630- 548.34 -02 EXTERNAL LABOR-SERVICES . 501- 763.0- 548:34.02- AUTO & TRUCK MAINT. ITEMS 501 -7630- 548.34 -02 AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 QUALITY 4x4 TRUCK SUPPLY _ AUTO & TRUCK MAINT, ITEMS 501 -7630- 548.34 -02 EXTERNAL LABOR .SERVICES 501 -7630- 548.34 -02. •. _ RUDDELL' AUTO. MALL_ - _.;':' M: AUTO & TRU.CK-MAINT. ITEMS. 501-7630-548.34-02 RUDY'S AUTOMOTIVE EXTERNAL LABOR SERVICES 501 - 7630 - 548.34 -02 AUTO & TRUCK ACCESSORIES 501- 7630- 548.34 -02 EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 AUTO & TRUCK ACCESSORIES 501- 7630 - 548.34 -02 SHIPPING AND HANDLING 501 -7630- 548.34 -02 AUTO & TRUCK ACCESSORIES 501 - 7630- 548.34 -02 SOLID WASTE SYSTEMS, INC AUTO & TRUCK MAINT. ITEMS 501- 7630- 548.34 -02 SHIPPING AND HANDLING 501 - 7630- 548.34 -02 AUTO & TRUCK MAINT. ITEMS 501 -7630- 548.34 -02 SHIPPING AND HANDLING 501 - 7630 - 548.34 -02 STEVE'S REPAIR, INC AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 SUNSET DO -IT BEST HARDWARE HAND TOOLS ,POW &NON POWER501- 7630 - 548.31 -01 AUTO & TRUCK MAINT. ITEMS 501 - 7630 - 548.31 -01 AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 FASTENERS, FASTENING DEVS 501 -7630- 548.34 -02 AUTO & TRUCK MAINT. ITEMS 501 -7630- 548.34 -02 AUTO & TRUCK MAINT. ITEMS 501 - 7630 - 548.34 -02 AUTO & TRUCK MAINT. ITEMS 501 -7630- 548.34 -02 RENTAL/LEASE EQUIPMENT 501 -7630- 548.45 -30 SWAIN'S GENERAL STORE INC AUTO & TRUCK MAINT. ITEMS 501 -7630- 548.34 -02 SYSTEMS FOR PUBLIC SAFETY, INC AUTO & TRUCK MAINT. ITEMS 501 -7630- 548.34 -02 US BANK CORPORATE PAYMENT SYSTEI Gas /Pool car- Harper(5425) 501 -7630- 548.32 -10 VALLEY FREIGHTLINER INC AUTO & TRUCK MAINT. ITEMS 501 - 7630 - 548.34 -02 SIRENNET.COM SIX ROBBLEES' INC City of Port Angeles City Council Expenditure Report From: 111512011 To: 11128/2011 Page 40 Date: 11/30/2011 • Invoice Amount 343.22 73.44 41.19 112.78 74.97 92.61 112.78 74.97 - 47.15- . 44.34 18.37 .489.41 ...... 179.01 514.92 73.45 502.34 216.80-, 149.70 72.85 488.67 409.75 32.79 14.91 61.15 695.02 134.88 719.41 91.35 43.11 1 69.74 17.55 11.89 37.77 34.56 7.11 16.28 42.28 36.72 913.30 69.35 13.68 F - 52 • • • Vendor VALLEY FREIGHTLINER INC VERIZON WIRELESS 10 -22 a/c 571136182-00003 WASHINGTON (DES), STATE OF RADIO & TELECOMMUNICATION WESTERN EQUIPMENT DISTRIB INC AUTO & TRUCK MAINT. ITEMS SHIPPING AND HANDLING WILDER TOYOTA INC AUTO & TRUCK MAINT. ITEMS Public Works -Equip Svcs -- Equipment Services - Public Works -Equip Svcs Equipment Services DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct � } t MIDRAN6E PERFORMANCE GROU SW MAINTENANCE :RENEWAL'ITR US BANK CORPORATE PAYMENT SYSTEI Hard Drives - Matthews • AVAYA, INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST INSIGHT PUBLIC SECTOR MICROSOFT CORPORATION MIDRANGE PERFORMANCE GROUP NORDISK SYSTEMS, INC NORTHPOINT CONSULTING INC OLYMPIC STATIONERS INC City of Port Angeles City Council Expenditure Report From: 1115/2011 To: 1 1/2812011 Description SHIPPING AND HANDLING AUTO & TRUCK MAINT. ITEMS SHIPPING AND HANDLING RADIO & TELECOMMUNICATION COMMUNICATIONS /MEDIA SERV COMMUNICATIONS /MEDIA SERV 11 -05 A/C 3604523877817B 11 -05 A/C 3604525109623B 11 -05 NC 36045298828116 11 -05 ANC 3604529887652B 11 -05 A/C 3604525834211B 11 -05 A/C 36045237125856 COMPUTER ACCESSORIES &SUPF COMPUTERS,DP & WORD PROC. COMPUTERS,DP & WORD PROC. SW MAINTENANCE RENEWAL/TR ON SITE SOFTWARE ENGINEER NETWORK SUPPORT OFFICE SUPPLIES Network Services - US BANK CORPORATE PAYMENT SYSTEI Unit set up- Matthews Computer Parts /Access -JH Computer Parts /Access -JM Hard Drives- Matthews Travel/Trng- Harper /Strait Travel Accom - Matthews WASHINGTON (DES), STATE OF RADIO & TELECOMMUNICATION Finance Department Information Technologies ADVANCED TRAVEL Storserver Trng - Harper Page 41 Account Number 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.42 -10 501- 7630 - 548.42 -10 501 -7630- 548.34 -02 501 -7630- 548.34 -02 501 -7630- 548.34 -02 Division Total: - Department Total: Fund Total: 502-0000- 237.00 -00 502- 0000 - 23700 1 00 - 502 - 0000 - 237.00 -00 Division Total: Department Total: 502 -2081 - 518.48 -02 502 -2081 - 518.42=12 502 -2081 - 518 :42 -10 _ 502 -2081 - 518.42 -10 502 :2081- 518.42 -10" 502 -2081- 518.42 -10 502 - 2081- 518.42 -10 502 -2081 - 518.42 -10 502 -2081 - 518.42 -10 502 - 2081 - 518.42 -10 502 -2081 - 518.48 -10 502 - 2081 - 518.48 -02 502 - 2081 - 518.48 -02 502 - 2081 - 518.48 -02 502 - 2081 - 518.41 -50 502 -2081 - 518.41 -50 502- 2081 - 518.31 -01 502- 2081 - 518.31 -01 502 - 2081 - 518.31 -60 502- 2081 - 518.31 -60 502 -2081 - 518.31 -60 502 - 2081 - 518.43 -10 502 - 2081 - 518.43 -10 502 - 2081 - 518.42 -10 Division Total: 502- 2082 - 594.65 -10 Date: 11/30/2011 Invoice Amount 31.98 89.44 10.84 25.17 2.74 99.69 13.39 289.79 $21- ; 978.73 $21,978.73 $60,126.16 165.03 -- 72.16 °` -'- -26.88 $65.99 $65.99 1,395.03 100.00 18.30 24.97 1.06 1.06 1.06 1.06 1.24 1.73 3,623.34 1,018.96 110.57 931.16 3,254.12 540.00 5.26 83.30 140.93 163.95 346.86 1,871.53 321.57 3.53 $13,960.59 546.33 F -53 Vendor ADVANCED TRAVEL DUNN, RICKY J IBM CORPORATION NORDISK SYSTEMS, INC ' SUNGARD PUBLIC - City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11/28/201 7 Description Account Number Storserver Trng - Strait 502- 2082 - 594.65 -10 REMOTE SUPPORT - ARCHIVEM 502 -2082- 594.41 -50 DATA PROC SERV &SOFTWARE 502 -2082- 594.65 -10 DATA PROC SERV &SOFTWARE 502- 2082 - 594.65 -10 DATA PROC SERV &SOFTWARE 502 -2082- 594.65 -10 DATA PROC SERV &SOFTWARE 502 -2082- 594.65 -10 DATA PROC SERV &SOFTWARE 502 -2082- 594.65 -10 COMPUTER HARDWARE &PERIPHI502 - 2082 - 594.65 -10 DATA PROC SERV &SOFTWARE 502 -2082- 594.65 -10. COMPUTER HARDWARE &PERIPHI502 -2082- 594.65 -10 DATA PROC SERV &SOFTWARE 502 -2082- 594.65 -10 - DATA - PROC SERV &SOFTWARE 502 -2082- 594.65 -10- DATA .PROC SERV &SOFTWARE- 502 2082-594:65=1 -.--' Finance Department IT Capital Projects Finance Department Information Technology REIMBURSE MEDICARE -NOV REIMBURSE MEDICARE -NOV REIMBURSE MEDICARE -NOV Disability Board- November REIMBURSE MEDICARE -NOV • REIMBURSE MEDICARE -NOV REIMBURSE MEDICARE -NOV Disability Board- November REIMBURSE MEDICARE -NOV Disability Board - November REIMBURSE MEDICARE -NOV Disability Board - November REIMBURSE MEDICARE -NOV Disability Board- November REIMBURSE MEDICARE -NOV Disability Board - November REIMBURSE MEDICARE -NOV MEDICAL REIMBURSEMENT MEDICAL REIMBURSEMENT REIMBURSE MEDICARE -NOV Disability Board - November US BANK CORPORATE PAYMENT SYSTEI Wellness Conf -Gates REIMBURSE MEDICARE -NOV Self Insurance Other Insurance Programs DEPT OF LABOR & INDUSTRIES L &I 3RD QUARTER Self Insurance Worker's Compensation Page 42 Division Total: Department Total: Fund Total: 503 -1631- 517.46 -35 503 - 163.1- 517- .46 -35 503 -1631- 517.46 -35 503 -1 631 - 517.46 -35 503 - 1631 -51 7.46-35 503 - 1631 - 517.46 -35 503 -1 631 - 517.46 -35 503 -1631- 517.46 -35 503 - 1631 - 517.46 -35 503 -1631- 517.46 -35 503 -1631- 517.46 -35 503 - 1631 - 517.46 -35 503- 1 63 1 - 517.46 -35 503 -1631- 517.46 -35 503 - 1631 - 517.46 -35 503 -1631- 517.46 -35 503 -1631- 517.46 -35 503 -1631- 517.46 -30 503 -1631- 517.46 -30 503 -1631- 517.46 -35 503 - 1631- 517.46 -35 503 -1631- 517.41 -51 503 - 1631 -51 7.46 -35 Division Total: 503 -1661- 517.49 -50 Division Total: Date: 11/30/2011 Invoice Amount 251.00 100.00 175.61 175.61 175.61 175.61 351.22 47,982.17 17,336.41 3,346.00 6,855.91 . -. 21;272.42- ,'2 ;560.00 - -_ $101,303.90 $115,264.49 $115,330.48 115.40 96.50. • 96 24.83 96'.50 565.40 96.50 119.14 96.50 70.00 96.50 4,014.81 96.50 48.59 96.50 128.45 96.50 5.82 238.95 96.50 287.36 369.04 96.50 $7,049.29 42,661.61 $42,661.61 F -54 • Vendor WCIA (WA CITIES INS AUTHORITY) Self Insurance Fireman's Pension EVERGREEN FINANCIAL SERVICES TIGER LILY CLOTHING PA DOWNTOWN ASSN CENTURYLINK -QWEST DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP PENINSULA DAILY NEWS UNITED PARCEL SERVICE 'WASHINGTON (DES), STATE OF Esther Webster/Fine Arts AFLAC AFSCME LOCAL 1619 City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11/28/2011 Description CLAIMS PAID THRU 10/31 Comp Liability Self Insurance Self Insurance Fund REIMBURSE MEDICARE -NOV Disability Board- November REIMBURSE MEDICARE -NOV Disability Board- November REIMBURSE MEDICARE -NOV REIMBURSE MEDICARE -NOV Fireman's Pension Fireman's Pension • Fr'remn's='Pensrarr ° Fund - Total: STOKE, DEB PB2992,2032781 REFUND NOV & DEC CDBIAA OCTOBER 2011 DECAL SALES OCTOBER 2011 CDBIAA RECEI Account Number 503 -1671- 517.41 -50 Division Total: Department Total: Fund Total: 602 - 6221 - 517.46 -35 602 - 6221 - 517.46 -35 602 -6221- 517.46 -35 602- 6221 - 517.46 -35 602 -6221- 517.46 -35 602 -6221- 517.46 -35 Division Total: Department Total: 650 - 0000 - 213.10 -90 650- 0000 - 213.10 -90 650 - 0000 - 231.91 -00 650- 0000 = 231.92 -00 OCTOBER 2011 DUPAR RECEIP ' '650. 0000 -231 .93 -00 Division Total: Department Total: Fund Total: Off Street Parking Fund COMMUNICATIONS /MEDIA SERV 652- 8630 - 575.42 -10 COMMUNICATIONS /MEDIA SERV 652 -8630- 575.42 -10 10 -23 a/c 206T418577331 B 652 -8630- 575.42 -10 11 -05 NC 3604523877817B 11 -05 NC 3604525109623B 11 -05 NC 3604529882811B 11 -05 NC 3604529887652B 11 -05 NC 3604525834211B 11 -05 NC 3604523712585B OCT COPY COSTS OFFICE MACHINES & ACCESS Daily News subscriptioni Shipping Chgs 10 -29 652 -8630- 575.42 -10 652 -8630- 575.42 -10 652 -8630- 575.42 -10 652 -8630- 575.42 -10 652 -8630- 575.42 -10 652-8630- 575.42 -10 652 -8630- 575.45 -31 652 -8630- 575.45 -31 652 -8630- 575.44 -10 652 -8630- 575.42 -10 RADIO & TELECOMMUNICATION 652 - 8630 - 575.42 -10 Esther Webster /Fine Arts Division Total: Esther Webster /Fine Arts Department Total: Esther Webster Fund Fund Total: AFLAC SUPP INSURANCE 920- 0000 - 231.53 -10 P/R DEDUCTIONS PE 10 -30 920- 0000 - 231.54 -40 P/R DEDUCTIONS PE 10 -30 920 -0000 - 231.54 -40 Page 43 Date: 11/3012011 Invoice Amount 13,722.71 $13,722.71 $63,433.61 $63,433.61 96.50 116.00 96.50 8,161.88 96.50 96.50 $8,663.88 $8,663.88 $8,663.88' 19.25 44.34 287.51 5,137.81 1,986.00 $7,474.91 $7,474.91 $7,474.91 6.10 8.32 57.46 0.35 0.35 0.35 0.35 0.41 0.58 21.38 16.88 135.20 19.09 1.18 $268.00 $268.00 $268.00 1,111.86 92.00 184.00 F - 55 Vendor ASSOCIATION OF WASHINGTON CITIES DIMARTINONVSCFF DISABILITY EMPLOYEES ASSOCIATION FIREFIGHTER'S LOCAL 656 GUARANTEED EDUCATION TUITION IBEW LOCAL 997 LEOFF OFFICE - OF SUPPORT ENFORCEMENT PoLICE TEAMSTERS LOCAL 589 UNITED WAY (PAYROLL) US DEPARTMENT OF EDUCATION VOLUNTEER FIRE ASSOCIATION WSCCCE AFSCME AFL -CIO WSCFF /EMPLOYEE BENEFIT TRUST Totals for check period City of Port Angeles City Council Expenditure Report From: 11/5/2011 To: 11/28/2011 Description AWC SUPP LIFE P /R DEDUCTIONS PE 10 -30 PM DEDUCTIONS PE 11 -13 PR DEDUCTIONS PE 10 -30 P/R DEDUCTIONS PE 10 -30 P/R DEDUCTIONS PE 10 -30 RR Deductions pe 10 -02 P/R Deductions pe 11 -13 P R DEDUCTIONS PE 11 -07 P/R DEDUCTIONS PE 11 -07 P/R DEDUCTIONS PE 11 -07 P/R DEDUCTIONS PE 11 -07 P/R Deductians°pe 10 -30 RR Deductions pe 11 -13 P/R Deductions pe 10 -02 P/R Deductions pe 11 -13 P/R Deductions pe 10 -02 P/R Deductions pe 11,-13 P/R DEDUCTIONS - PE 10-30 P/R DEDUCTIONS PE 11 -13 RR DEDUCTIONS PE 10 -30 P/R DEDUCTIONS PE 11 -28 P M DEDUCTIONS PE 11 -13 P R DEDUCTIONS PE 11 -13 P/R DEDUCTIONS PE 10 -30 P/R DEDUCTIONS PE 11 -13 Payroll Clearing Page 44 Account Number 920 - 0000 - 231.53 -30 920 - 0000 - 231.53 -40 920- 0000 - 231.55 -30 920 - 0000 - 231.54 -30 920- 0000 - 231.56 -95 920 - 0000 - 231.54 -20 920 - 0000 - 231.51 -21 920 - 0000 - 231.51 -21 920 - 0000 - 231.56 -20 920 -0000 - 231.56 -20 920 - 0000 - 231.56 -20 920- 0000 - 231.56 -20 920- 0000 =23 :51: =:10 :: 920- 0000 - 231.51 -10 920- 0000 - 231.51 -11 920- 0000 - 231.51 -11 920- 0000 - 231.51 -12 920- 0000 - 23 -12 920-0000-231.55-10 ...- 920- 0000 - 231.54 -10 920 -0000 - 231.56 -10 920 - 0000 - 231.56 -10 920 -0000 - 231.56 -30 920 - 0000 - 231.55 -20 920 - 0000 - 231.54 -40 920 - 0000 - 231.53 -20 Division Total: Department Total: Fund Total: Date: 11/30/2011 invoice Amount 528.00 1,281.97 520.00 1,701.00 527.00 1,021.04 24,267.55 22,971.33 ._..._ -._ _724:12- 724.12 169.85 169.85 - -. 1 ;948 :59 3,584.57 9,395.18 8,977.75 42, 350.46 42,228.45 253 :00 3,303.00 447.00 447.00 76.19 37.00 4,346.97 1,575.00 $174,963.85 $174,963.85 $174,963.85 F - 56 From: 11/5/2011 To: 11/28/2011 $4,421,241.10 • • • • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: DECEMBER 6, 2011 To: CITY COUNCIL FROM: TERRY GALLAGHER, CHIEF OF POLICE SUBJECT: SURPLUS OF SUBMACHINE GUNS Surnmarv: The Police Department is in possession of two (2) Reising Model 55 submachine guns in .45 caliber as well as ammunition clips ( magazines) for the weapons. The "guns have been in police evidence for at least 40 years. The Department has no legitimate use for such weapons and has found a licensed dealer that will help the Department dispose of the guns in a manner consistent with federal law. Prior to transferring ownership of the weapons to the gun dealer it is necessary for the City Council to declare the weapons as surplus to the needs of the City. • Recommendation: Declare the two.(2) Reising Model 55 submachine guns and their.related accessories as surplus to the needs to the City and authorize the City Manager to dispose of the weapons in a manner most advantageous to the City. Background / Analysis: Since approximately 1970, and maybe longer, the Police Department has been in possession of two (2) Reising Model 55 submachine guns in .45 caliber. The guns are true machine guns in that they are capable of fully - automatic fire. The respective histories of the weapons are unknown. We do know that such weapons were issued to US Marine Corp paratroopers fighting in the Pacific Theater in WWII, and that the weapons performance was found to be inadequate for jungle warfare. Many of the guns were eventually returned to the United States and issued to police departments. It is possible that the Police Department received these weapons as military surplus. WWII era automatic weapons have no place in modern policing. The Department received assistance from Doc Neeley's Gun Shop in establishing a value for the guns and finding a federally licensed buyer. The buyer has agreed to give the Police Department a $6,000.00 line -of- credit in exchange for the firearms. We have verified that the guns were registered with the Bureau of Alcohol, Tobacco, and Firearms as being owned and in the possession of the Port Angeles Police Department in 1972. Because they were properly registered the guns can be sold. Had the guns not been registered they would have to be destroyed. F - 57 City Council Memo — December 6, 2011 Page 2 The Police Department is requesting that the City Council declare the two (2) Reising Model 55 submachine guns bearing serial numbers 28400 and 28841 respectively, be declared surplus and that their sale or trade be authorized in a manner most advantageous to the City. F -58 • • • • r W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: DECEMBER 6, 2011 TO: CITY COUNCIL FROM: DAN M..CKEEN, FIRE CHIEF TERRY GALLAGHER, POLICE CHIEF SUBJECT: PORT SECURITY GRANTS • Summary: The Port Angeles Police and Fire Departments have been awarded grants from the Federal Emergency Management Agency (FEMA) Port Security Grant Program for equipment and training that is intended to enhance our respective abilities to respond to emergency events in, and enhance the security of, the Port Angeles waterfront environment. The grant will also fund the repair of 18 existing cameras and the addition of 10 video surveillance cameras for the -. waterfront. This grant is .being funded through FEMA, but administered....by the Marine Exchange of Puget Sound. in order to accept the grant, the City must sign Memorandums of Agreement,(MOA's) with the Marine Exchange, allowing them to act as pass - through agents.for the funding from FEMA. Once the MOA's are signed, the Police and Fire Departments will be able to accept $525,720 worth of grant funding. This grant funding comes with a $131,430 match requirement that is funded in the 2012 budget. Recommendation: Authorize the City Manager to sign MOA's with the Marine Exchange of Puget Sound in order to facilitate the acceptance of FEMA Port Security grants. In addition, authorize the Police and Fire Departments to accept those FEMA Port Security Grants for a total of $525,720, with a funded match of $131,430. Background: The Port Angeles Police and Fire Departments both submitted grant proposals to the Federal Emergency Management Agency (FEMA) for the purchase of equipment and training that is intended to enhance our ability to respond to emergency events in the Port Angeles waterfront environment and to enhance the security of that area. The grant proposals have been reviewed and approved for award by FEMA. These grants are being funded by FEMA and administered by the Marine Exchange of Puget Sound. The Marine Exchange of Puget Sound is acting as the fiduciary representative for FEMA and will be the pass- through agent for the funding. The Marine Exchange of Puget Sound will receive the funds from FEMA and disburse them to the Police and Fire Departments, which are the subgrantees. F -59 The Marine Exchange of Puget Sound has provided Memorandums of Agreement (MOA's) that allow them to act as the pass- through agents for the City in order to receive the grant funding from FEMA. These MOA's have been reviewed by the City Attorneys' office. The Police Department submittal includes the following items: Ten (10) in -car digital video camera devices, server /hard drive, and labor to install the equipment. The in -car cameras will ideally interface with the Port Angeles Citywide camera system and cameras on the Port through the wireless mesh network and/or the City's existing fiber optic network. This will provide ongoing information to other agencies about an incident in and near the port, forensic evidence for later analysis, and added security for the responding officers. A Mobile Data Forensic _Extraction Device (UFED). A UFED is a stand -alone device for the simple extraction of mobile phone data. Devices are in use by military, intelligence, q e recovery of invaluable evidentiary eu de is f and law enforcerrienl`�f�r the uiek'fieldy_ - � roiri "` °��._ ..�.� =_ _. _ t _ mobile phones. Bomb threats and terrorist response often require the quick extraction of mobile phone data including contacts, SMS messages, photos, videos, call logs, and audio files via a search warrant. The Washington State Patrol Crime Lab and some other 1 -5 corridor agencies have. this - capability. and it. is invaluable to their missions. Having it quickly : available - .in4e.. PortrAngeles. area • could help prevent. incidents by - getting-.better and,more timei information of planned- and - imminent incidents._ A Tactical ; :Q.rbitai Comrnunicatians _Backpack" and a. portable, rniniature satellite console with BlueTooth capabilities, Netbook mini - laptop, mini -phone w/headset for interoperable full spectrum communications. This can be used on the Clallam County Sheriff s office patrol boat, Port Angeles Police DepartrnentlClallam County Sheriff s Office tactical trackers, or by units deployed in the field anywhere within the County or Region. Upgrade and replace 18 existing cameras and servers at the City Pier and at Francis Street and add 10 new cameras which will be placed over a distance of approximately 1 mile west of the City of. Port Angeles Pier. The new cameras would be placed on light poles currently being erected by the City of Port Angeles as part of a new promenade and waterfront area. This would give the Port of Port Angeles camera coverage out into the harbor and through the Port where there is currently no coverage. The cameras would be tied together with the Port Angeles Police Department cameras, with data feed available to the Clallam County Sheriff's Office, Border Patrol, U.S. Coast Guard, and Customs Field Operations so that all responders could have advanced warning of imminent threats and evolving incidents. The cameras would be monitored by a dedicated existing half- time Port Security Coordinator as well as available to be viewed in patrol cars. Data feeds would be recorded for forensics purposes and retained for approximately three weeks. The total grant amount for these items for the Police Department would be $413,416. There is a $103354 match requirement, which is included in the 2012 City of Port Angeles budget. F - 60 • • • • The Fire Department submittal includes the following items: Two portable fire suppression monitors with MaxForce nozzles. With a portable monitor, a single firefighter will be able to deploy a stand -alone device that is capable of delivering 2 -3 times the volume of water that we can currently deliver — in less time. Thirteen new generation attack nozzles. These new attack nozzles deliver higher volumes of water than the nozzles that we currently use. These new nozzles will allow us to deliver more water with fewer personnel — providing us with a significant advantage when fighting a potentially large fire in the marine environment. 300 gallons of firefighting foam concentrate and the eductors required for the foam application. Currently, getting a supply of foam to the Port when needed for a major fire would be time - consuming, possibly allowing a dangerous fire to get out of control. Prepositioning a significant amount of foam at the Port in shipping containers will address that issue at a modest cast. The grant includes three used shipping containers for the storage of the foam and eductors. These shipping containers are to be pre - positioned at strategic Locations in the port environment. Forty Stat -X First Responder handheld units with pull actuators. Hand -held fire suppression; systems such as the Stat -X First Responder. are, designed to be ..tossed into enclosed areas with active fires to provide immediate fire suppression. They buy time for hose set-up, delay flashover, and can provide an emergency egress route through a wall of flames. Used by police first on the scene, such a device could slow a fire prior to, fire department arrival. We will equip every police and fire vehicle with the devices. Mobile Data Terminals for five fire vehicles. As identified in a recent "Operation Alligator" exercise, the Port Angeles Fire Department has limited interoperable communications capability. All agencies that provide response to the Port are installing Mobile Data Terminals (MDTs) for the purpose of interoperable communications. Providing MDTs for Port Angeles fire vehicles will help to close this communications gap. Intensive shipboard firefighting class. This training will enable us to be better prepared to respond to fires on large vessels in the Port of Port Angeles. Marine firefighting techniques are different from land -based techniques and it is important to provide this specialized training. The total grant amount for these items for the Fire Department would be $112,304. There is a $28,076 match requirement, which is included in the 2012 City of Port Angeles budget. It is recommended that the Council authorize the City Manager to sign MDA's with the Marine Exchange of Puget Sound in order to facilitate the acceptance of FEMA Port Security grants. In addition, it is recommended that the Council authorize the Police and Fire Departments to accept those FEMA Port Security Grants for a total of $525,720, with a total funded match of $131,430. F -61 PSGP FY09 MEMORANDUM OF AGREEMENT (MOA) Between MARINE EXCHANGE OF PUGET SOUND And CITY OF PORT ANGELES This Agreement is made and entered into by and between Northwest Maritime Advisoiy Service, d/b/a Marine Exchange of Puget Sound ( "Marine Exchange "), a Washington corporation, and City of Port Angeles ( "Subgrantee "). WHEREAS, Marine Exchange has been appointed by the Federal Emergency Management Agency ( "FEMA ") to act as the Puget Sound Fiduciary Agent ( "the FA ") for the FY 2009 Port Security Grant Program ( "PSGP "), pursuant to § 46 USC 70107 and the Maritime Transportation Security Act; and WHEREAS, a Cooperative.Agreement between the FA andFEMA, incorporated .intothis MQA.as.Appehdix A, makes the FA responsible for management and administration of PSGP grant award 2009 -PU -T9 -1044 ( "the Award ") and designates the FA as the direct representative of FEMA and intermediary and funding pass - through agent between FEMA and Subgrantees; and WHEREAS, the FA's role includes but is not limited to the following tasks: • ,.Serve.as funds pass-through agent while maintaining fiscal integrity of the Award; ,- Receivefundsfroni FEMA and disburse funds to Subgrantees in accordance with FEMAO:, guidelines and policies, Federal grant and procurement laws, and Subgrantee's approved Investment Justifications) (I.1(s)) including corresponding budgets, which are incorporated in to this MOA as Appendix • Ensure that procurement and payment docurnentation provided by Subgrantee is adequate to satisfy subsequent Federal agency audits; • Monitor Subgrantee's financial and accounting policies and practices with regard to the Project(s) identified below to ensure that they properly address and comply with FEMA guidelines and policies and with Federal grant and procurement laws; ▪ Conduct all necessary interactions with FEMA on matters such as project scope and budget changes, environmental and historic preservation (EHP) requirements, timeline extensions, and other such matters; and • Monitor Subgrantee's progress in carrying out work on the Project(s) identified below in a timely fashion in order to complete them within the FY09 grant period; and WHEREAS, Subgrantee has requested and been granted an allocation of funds from grant award 2009 -PU- T9 -K044 ( "the Subaward ") for the following Project(s): • 2009- PU- T9- K044 -37, Communications Equipment Project • 2009- PU- T9- K044 -38, Cameras F -62 • • • • WHEREAS, Subgrantee will plan, develop, and execute that (those) Project(s) in accordance with and as defined in the t.l(s) in Appendix 13; and WHEREAS, the purpose of this MOA is to establish the conditions and circumstances under which the FA will manage and administer the Subaward and will disburse funds to Subgrantee for approved costs incurred in carrying out the Project(s) identified above; THEREFORE, the parties agree as follows: 1. Pre - Proiect and Proiect Initiation Activities a. With regard to each Project, when FEMA notifies the FA that all conditions imposed by FEMA for the Project have been satisfied, and after this MOA has been signed by both parties, the FA shall notify Subgrantee that its Subaward for that Project is formally effective. Such notification shall be made by electronic or other written means; and the date of that electronic or other written notice shall constitute the effective date of the Subaward. b. Subgrantee shall comply with all applicable federal, State and local environmental and historic preservation (EHP) requirements and shall provide any information requested by FEMA to ensure compliance with applicable laws..: Subgrantee- is responsible for identifying and obtaining all.othert- required federal, state, and local permits and/or approvals necessary to complete projects. The responsibility to ascertain and comply with all environmental and permitting requirements lies exclusively with the Subgrantee. c. Subgrantee shall not begin any work on any Project, including any obligation of funds, until informed by the FA that the Subaward for that Project is effective. • • d. Prior to beginning the Project(s), Subgrantee shall provide the following assurances to the FA: MOA Page 2 of 22 • SBA Form 1623 -- Certification Regarding Debarment, Suspension, and Other Responsibility Matters ▪ Certification Regarding Drug -Free Workplace Requirements ▪ U.S. Dept. of Commerce Form CD -51 1 — Certification Regarding Lobbying ▪ Standard Form LLL — Disclosure of Lobbying Activities (only if Subgrantee has engaged in lobbying) • Standard Form 2428 — Assurances —Non-Construction Programs (if project is not a construction project) • Standard Form 242D -- Assurances — Construction Programs (if project is a construction project) • Accounting System and Financial Capability Questionnaire (if Subgrantee has not had an active Federal grant within the past three years) Subgrantee agrees to be bound by and comply with these assurances throughout the MOA period and to bind its contractors, consultants, and vendors to the same assurances.. e. If Subgrantee is a consortium, prior to beginning work on the Project(s), it shall provide to the FA an MOA or other document clearly setting out the identity of the consortium's coordinator or facilitator and how the consortium will operate and how distribution and use of the resources provided by the Subaward will be managed. F -63 f if Subgrantee plans to provide an in -kind cost share, it shall provide documentation on all elements of the cost share to the FA prior to beginning the Project(s). Such documentation shall include all information necessary to determine that the cost is an appropriate in -kind cost share under PSGP guidelines, including depreciated value and date of acquisition. Subgrantee shall begin each Project within sixty (60) days following the effective date of the Subaward for that Project, or this agreement may be subject to cancellation with regard to that Project. Evidence of beginning each Project shall be reported to the FA within sixty (60) days and may include, but is not limited to, project time line, written and/or electronic communications, development and issue of solicitation announcements, contracting documents, purchase orders, and/or similar compliance documents acceptable to the FA. h. Subgrantee understands and warrants that funds received under this MOA shall supplement, but not supplant or replace state or local funds or other resources that otherwise, in the absence of such funds, would have been made available for the Project(s) to be executed under this MOA, and that - if such other funds or resources would otherwise have been made available, Subgrantee may be required to repay funds received. 2. Protect Performance g- a: Subgrantee: shali:eompiyvititall'federa'l. statutesegulations and guidance administration ofa PSGP Subaward, including but not limited to • With regard to administrative requirements: o For state, local, and tribal governments; 44 CFR Part 13 (OMB Circular A-102) o For all other Subgrantees: 2 CFR fart 215 (OMB Circular A -1 l 0) ▪ With regard to cost pririciplcs; o For state, local, and tribal governments: 2 CFR Part 225 (OMB Circular A -87) o For colleges and Universities: 2 CFR Part 220 (OMB Circular A -21) o For not -for- profits: 2 CFR Part 230 (OMB Circular A-122) o For for - profits: 48 CFR Part 31 (FAR 31.2) • With regard to audit requirements: o For all Subgrantees; OMB Circular A -133, which requires an annual organization -wide or program audit if Subgrantee expends 8500,000 or more of federal funds during its fiscal year, unless a lower threshold is established by any applicable rule, regulation or standard. • PSGP FY 09 Guidance MOA Page 3 of 22 The FA will provide technical assistance where possible, but Subgrantee shall be responsible for familiarity and compliance with relevant federal statutes, regulations, and PSGP guidance, Subgrantee shall also assure that where applicable, all recipients of grant funds also comply. Subgrantee's obligation to comply with these statutes, regulations, and guidance exist separate and apart from this MOA and shall survive expiration or earlier termination of the MOA. b. Subgrantee shall be additionally guided and governed by, and shall strictly adhere to, the requirements in "Marine Exchange of Puget Sound PSGP Procurement and Purchasing Policies and Procedures" which is hereby incorporated by reference and made a non- severable part of this Agreement. Marine Exchange shall make changes in that document when required in order for Subgrantee to comply with federal laws, regulations, or policy, and shall inform Subgrantee by electronic or other written means within five (5) business days of such changes. • F -64 • • • c. The FA and Subgrantee agree to abide by all Special Conditions of the Cooperative Agreement in Appendix A. Subgrantee shall also comply with the following requirement specified by FEMA as a condition of Subaward approval: NA d. Subgrantee agrees to use all reasonable means to complete the Project(s) by March 31, 2012. If all reasonable means have been used and the Project(s) cannot be completed by that date, the FA will attempt to obtain one or more project performance period extensions from FEMA, but in no case will extensions for project completion, including filing of final reports, be granted beyond June 30, 2014. e. The FA is the primary contact with FEMA regarding projects under this MOA. If Subgrantee has any questions, problems, or issues regarding projects, Subgrantee should make every possible attempt to resolve them with the FA rather than contacting FEMA. The FA will, in any event, be involved in any resolution handled in coordination with FEMA. f. Subgrantee must get FA approval for any major project changes, including but not limited to project intent or scope, including location or capability of equipment, equipment or services not included in the original IJ and budget, any other budget changes, and grant performance period. Subgrantee - shall notify the FA electronically or by other written means of any such proposed major changes. Th,e FA will submit the proposed changes FtMA jfnecessary,,ancl upon approval, the.FA, will incorporate the changes into a revised Appendix 13. Subgrantee shall not enter into any contract and/or purchase agreement for the amended scope or budget until the FA provides notice by electronic or other written means that the change is approved. g. Subgrantee shall not enter into contracts and /or purchase agreements for execution of the Project(s) for any items and services except those that are listed, specifically or as part of a group of items or services, in the approved budget for that Project in Appendix 13, as revised in accordance with paragraph 2.f. of this MOA. h. All contracts for execution of any Project shall provide that Subgrantee, or the designated coordinator if Subgrantee is a consortium, shall retain ultimate control and responsibility for the proper execution of the Project and that contract and purchasing requirements as detailed herein, including those in Appendix A, will also apply and bind any contractor, consultant or vendor when so required by federal statute and regulations. i. In any case in which Subgrantee enters into a contract with third parties, the FA is not a party to such a contract and shall not be obligated or liable for any breach of contract or other action at law or in equity to any party other than Subgrantee. Subgrantee shall maintain effective safeguards, control, and accountability for all property acquired using funds under the Subaward and assure that it is used solely for authorized grant purposes as described in Subgrantee's IJ(s). Title to and disposal of property shall be handled in accordance with OMB Circulars A -102 and A -110. 3. Monitoring and Renortinrr a. Throughout the Project(s), Subgrantee agrees to facilitate the FA's monitoring responsibilities by providing reasonable response to requests from the FA, including but not limited to the following: • Designation of a Project Manager with daily, hands -on involvement in the Project(s), who shall respond to routine inquiries about the Project(s). Initial Project Manager is: Name: Phone: MOA Page 4 of 22 Email: F -65 • Designation of a specific financial person who is involved in or supervises invoicing and processing of reimbursements, and who shall respond to requests to monitor financial policies, processes, and records. Initial financial contact is: Name: Phone: Email: • Provision of prompt notice to the FA, by electronic or other written means from the Project Manager or Subgrantee's signator to this MOA, if these personnel change • Ensuring that reasonable access to required information about the Project(s) is granted to the FA and, when requested, to FEMA. • Periodically allowing the FA to make an on -site physical inspection of the Project(s). • Notifying the FA when key milestones have been reached in the Project(s). b. Subgrantee shall submit programmatic and financial reports on the Project(s) at such times and in such format as the -FA prescribes. These reports shall include but not be limited to quarterly- financial reports submitted not later than the 15th day of January, April, July and October;, - semi.: annual progress reports by the 15th of January and July each year; and final reports required by FEMA to close out the Project(s). The final reports must be filed with the FA within thirty (30) days after completion of each Project, and in no event later than June 30, 2014. The FA will not pay the final cost invoice for any Project until it has received and approved the final close -out reports for that Project. Subgrantee.shall notify FA of any program income generated by a Project within the month . _ foIlowing the month when it.is earned.,.and shall comply with provisions of OMB Circular..A -110 with regard to handling of such income. 4. Fundina and Payments a. In executing this MOA, the FA shall follow all of its normal accounting policies and practices including the issuance of an internal purchase order for the amount expected to be received from FEMA and disbursed to Subgrantee for each Project. b. In matters of invoices, payments, and reimbursements, Subgrantee and the FA shall comply with the provisions of "Marine Exchange of Puget Sound PSGP Procurement and Purchasing Policies and Procedures," which is further described in paragraph 2.b. of this MOA. The FA may make exceptions to the provisions of that document in a one -time case of extreme hardship or extenuating circumstances, at the sole discretion of the FA. c. Subgrantee understands and acknowledges that only certain costs are allowable under federal law and the guidelines, and that FEMA's approval of Subgrantee's Subaward neither guarantees that all items and amounts in the approved budget are allowable nor supercedes or waives PSGP provisions regarding allowable costs. d. In no event shall the FA be obligated to reimburse Subgrantee for any Project - related expenditures in amounts not expressly included in the approved budget for that Project in Appendix B, as revised in accordance with paragraph 2.f. of this MOA. e. The FA may suspend payments to Subgrantee if Subgrantee fails to comply with: • The terms and conditions of the Subaward, including the intent stated in Subgrantee's IJ; or • Any provision of this MOA, including but not limited to the assurances in Section 1.d. or Appendix A of this MOA, or the document titled in "Marine Exchange of Puget Sound PSGP Procurement and Purchasing Policies and Procedures "; or MOA Page 5 of 22 F - 66 • • • • • f. Subgrantee understands and acknowledges that any of the compliance failures cited in Section 4.e. may result in a requirement by FEMA that funding already received must be repaid. g. Subgrantee understands and acknowledges that the FA is a pass - through agent for FEMA funds, and that if any funds are required to be repaid to the federal government because of findings of an audit by a federal authority or for any other reason, the FA shall not be liable for such repayment. 5. Other Provisions a. This MOA shall be binding on all parties thereto. b. If Subgrantee is a consortium, the coordinator or facilitator identified in accordance with paragraph 1.e. of this MOA shall be responsible for compliance by all members of the consortium with the provisions of this MOA and associated applicable statutes, regulations, and.other requirements. c. Subgrantee shall not assign or transfer any interest in this MOA or the Subaward without prior written consent of the FA and FEMA. This specifically includes any assignment and/or transfer occurring as a matter of law or of. Subgrantee ownership transfer. d. The failure of the FA to insist upon strict performance of any provision of this agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance during such a breach, shall not constitute a waiver of any rights assigned to the FA under this MOA. e. The FA encourages Subgrantee to obtain and maintain, for the duration of this MOA, the following insurance, with the FA named as an additional insured: • Commercial General Liability insurance on ISO Form CG 00 01 10 01 (or equivalent) • Professional Liability Insurance (Errors and Omissions) • Employer's Crime Insurance (Fidelity Bond) if Subgrantee does not obtain and maintain the described insurance, Subgrantee shall indemnify, defend, and hold harmless the FA and its officers, directors, employees, contractors, and agents, from and against all liability, loss, cost or expense (including attorney's fees) by reason of liability imposed upon the FA that would have been covered by said insurance if Subgrantee had obtained and maintained it. g. f. Subgrantee shall indemnify, defend and hold harmless the FA, arising out of or related to Subgrantee's performance under this MOA and/or the Subgrantee's conduct of the Project(s), whether caused by or contributed to by the FA or any other party indemnified herein, including but not limited to any breach, misfeasance, malfeasance, negligent or intentional acts of Subgrantee, its officers, agents, or employees or its contractors or subcontractors or their officers, agents, or employees, unless such a loss is caused solely by the misfeasance, malfeasance, or negligence of the FA, its officers, directors, employees or agents. Such indemnity shall survive the expiration or earlier termination of this MOA. Notices shall be delivered to the addresses or a -mails shown in the signature blocks of this MOA unless one or both of the parties provide change of such contact information by electronic or other written means. MOA Page 6 of 22 • PSGP FY09 Guidance or any federal, state, or local law related to a Project; Upon such finding, the FA shall notify the Subgrantee in writing to correct any deficiencies found. If said deficiencies are not corrected within fifteen (15) business days, after consultation with FEMA, the Fiduciary Agent may suspend or cancel this MOA and the Subaward upon furnishing electronic or other written notice of such action to Subgrantee. F - 67 h. If a dispute arises out of or relates to this MOA, or a breach thereof, and if the dispute cannot be settled through negotiation, the parties agree first to try in good faith to resolve the dispute by mediation before resorting to arbitration, litigation or other adversarial dispute resolution process. The mediation and any subsequent dispute resolution process, including litigation, are to be conducted in the English language in the city of Seattle, Washington. i. This MOA, along with the Appendices and other materials referred to in the MOA, constitute the entire agreement between the FA and the Subgrantee as to the Subaward and the Project(s). Any and all prior writings between those parties pertaining to those subjects shall have no legally binding effect, and except as otherwise expressly provided in the MOA or the documents to which it refers, neither shall any contemporaneous or subsequent changes to the Parties' agreement on these topics unless made in writing and signed by both Parties. This MOA shall take effect on the date of signing by both parties and shall remain in effect for the duration of the Award period, ending September 30, 2014, unless terminated earlier as provided herein. MARINE EXCHANGE OF PUGET SOUND 100 West Harrison, Suite S -560, Seattle WA 98119 E -mail: nsza(i?marineexchaneesea.com Dated: Signed: John E. Veentjer, Executive Director CITY OF PORT ANGELES P.O. Box 1 150 Port Angeles, WA 98362 E -mail: Dated: MOA Page 7 of 22 Signed: Print Name Title F -68 • • • • MOA Page 8 of 22 APPENDICES TO PSGP FY09 MEMORANDUM OF AGREEMENT (MDA) Between MARINE EXCHANGE OF PUGET SOUND And CITY OF PORT ANGELES Appendix A Cooperative Agreement Between the Federal Emergency Management Agency and Marine Exchange of Puget Sound for management and administration of PSGP grant award 2009 - PU- T9 -K044 Appendix B • Investment Justification and Budget for PSGP grant award 2009- PU- T9- K044 -37, ... Communications Equipment Project Investment Justification and Budget for PSGP grant award 2009- PU- T9- K044 -38, Cameras Project F -69 PARS 15. METHOD OF PAYIVIENT Department or Homeland Security rcwx Grunt Programs Directorate `. RECIPIENT NAME AND ADDRESS (Including Zip Code) ^ AWARD NUMBER: 2009-1'u'n*044 Northwest Maritime Advisory Services (DMA Marine Exclifinge) 100 W Harrison St. Suite S-560 Seattle, WA 98199 BUDGET PERIOD: rxow 06/01/2009 TO 05/31/2012 6. AWARD DATE 08/07/2009 7. AcrIow __'-- _—__--_-- /^. GRANTEE /mwcwouxNO_ x,ouppuamcwrNUMBER Initial vu0003394 00 z PROJECT TITLE /0, AMOUNT or THIS AWARD S 26,888,74 ,,z00v Pori Security Gram Program — n TOTAL AWARD 26,888.749 � ����� —'—'— ~ ----- .`'. '� `' —`^` ` '' . .~'+. ' .— THE ABOVE GRANT PROJECT u APPROVED SUL3JEC1' ro sucH cowunmwx LIMITATIONS /m ARE SET FOmn ON THE ATIACHED l'AGE(S). o. STATUTORY AUTHORITY FOR GRANT This project ismw,=va under Consolidated Security, Disaster Assistance, and Continuing Appropriations Act, 20m.Pl.. No. 'm,m AGENCY APPROVA GRANTEE 16, TYPED NAME AND TITLE mAPPROVING VHS OFFICIAL /u TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL v^ Ross Ashley, II] Assistant Administrator, Gram Programs 1)ituctoraie 17. SIGNATURE OF APPROVING DHS OFF1C/AL 20. ACCOIJN1ING CLASS IFICA'l'ION CODE FISCAL FUND ouo mv YEAR CODE ACT, OK. REa SUB. l'OMS AMOUNT 9 r ru 10 00 00 268887* mp FORM "00oamuvo-8n PREVIOUS EDITIONS ARE OBSOLETE. 031' ,uxm4000onav4-88) MOA Page 9 of 22 Cooperative Agreement 5, PROJECT PERIOD: FROM 06/01/2009 TO 05/31/2012 9. PREVIOUS AWARD AMOUNT S 0 John E. Veentjer Executive Director m SIGNATURE ur AUTHORIZED RECIPIENT OFFICIAL 19A. DATE AGENCY USE ONLY z/. pumV40110 PAGE 1 OF 3 F-7O • • • OJP FORM 4000/2 (REV. 4 -aB) MOA Page 10 of 22 Department of Homeland Security FEMA Grant Pragratns Directorate PROJECT NUMBER 2009•Pti- 1'9 -KC044 AWARD DATE 08/0712009 AWARD CONTINUATION SHEET PAGE 2 OF 3 Cooperative Agreement SPECIAL CONDITIONS I. The grantee and any suhgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non- exclusive list of regulations coninionly applicable to DI-1S grants are listed below: A. Administrative Requirements 1. 44 CFR Part 13, Unilbrnt Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non - Profit Organizations (OMB Circular A -110) B. Cos Principles 1. 2 CFTC. Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB Circular A -87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR Part 230, Cost Principles for Non - Profit Organizations (OMB Circular A -122) 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizatio C. Audit Requirements 1. 0M13 Circular A -133, Audits of States, Local Governments, and Non-Profit Organizations 2. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of tine enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval ofFEMA. 3. The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2009 Port Security Grant Program guidance and application kit. 4. The Department of Homeland Security (I)1 -IS) has elected to enter into cooperative agreements with FY 2009 Port Security Grant Program (PSGP) funding recipients for projects taking place within pod areas identified as Group 1 or Group 1I ports within the FY 2009 PSGP Guidance and Application Kit, The nature of the Federal involvement in the execution of this program may include joint conduct of a Group' or Group Il project. Other examples of prospective substantial Federal involvement include the following: • Collaboration, participation, andfor intervention in any Group 1 or Group 11 activity covered by the cooperative agreement; Approval from D1 -IS prior to the selection ofa new Group 1 or Group 11 project or commencement of the next phase of an approved Group 1 or Group I1 project; • Authority for 17I.15 to halt a Group 1 or Group 11 activity if detailed performance specifications are not met; • Authority for DI-1S to direct or redirect the scope of work ofa Group 1 or Group 11 project based on new circumstances; and, • Authority for 1)1-15 to require Group] or Group 11 award recipients (including Sub recipients) to participate in a port wide risk management planning project. OW FORM 4000/2 (REV. 4-SK) MOA Page 11 o122 Department of Homeland Security FEMA Grant Programs Directorate AWARD CONTINUATION SHEET Cooperative Agreement PROJECT NUMBER 2009-PU-T9-K044 AWARD DATE 08/07/2009 PAGE 3 OF 3 SPECIAL CONDITIONS 5. The grantee is prohibited from obligating, expending or drawing down funds provided through this award until a Budget Review is completed and approved by the Grants Management Division (GMD) and an official notice has been issued removing this special condition. 6. The grantee is prohibited from obligating, expending or drawing down funds provided through this award until all . . applicable programmatic documents are provided to and approved by the program office and an official notice has been issued removing this special condition. 7. The grantee is prohibited from obligating, expending or drawing down funds provided through this award until all applicable programmatic docuMents'are providerlfor and approved by a DI-ES/FEMA Environmental and Historic . Preservation review and an9 nOi1:tas been issued removing this special condition.. 8. Radiological detection equipment must be compliant with applicable national guidelines adopted by the U.S. Department of Homeland Security, including ANSI N32313-2003, ANSI N42.32-2003, ANSI N42.33-2003, and ANSI N42.35-2004. F-72 • 110 • • Memorandum To: Official Grant File From: Jeffrey Hall, GPD NEPA Liaison Subject: The recipient shall comply with all applicable Federal, State, and local,environmental and historic < :;: • preservation (EHP) requirements and shall provide any information requested by FEMA to ensure compliance with applicable laws including: National Environmental Policy Act, National Historic Preservation Act, Endangered Species Act, and Executive Orders on Floodplains (11988), Wetlands (11990) and Environmental Justice (12898). Failure of the recipient to meet Federal, State, and local EHP requirements and obtain applicable permits may jeopardize Federal funding. Recipient shall not undertake any project having the potential to impact EHP resources without the prior approval of FEMA, including but not limited to communications towers, physical security enhancements, new construction, _. ........ and modifications to buildings that are 50 years old or greater. Recipient must comply with all conditions placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re- evaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation, the recipient must ensure monitoring of ground disturbance and if .. any potential archeological resources are discovered, the recipient will immediately cease construction in that area and notify FEMA and the appropriate State Historic Preservation Office. Any construction activities that have been initiated prior to the full environmental and historic preservation review will result in a non - compliance finding. MOA Page 12 of 22 Department of Homeland Security, FEMA Grant Programs Directorate JVaa)fin ))E. 2033 ) Incorporates NEPA Compliance in Further Developmental Stages for Northwest Maritime Advisory Services (DBA Marine Exchange) F - 73 PSGP FY09 MEMORANDUM OF AGREEMENT (MOA) Between MARINE EXCHANGE OF PUGET SOUND And CITY OF PORT ANGELES This Agreement is made and entered into by and between Northwest Maritime Advisory Service, d/b /a Marine Exchange of Puget Sound ( "Marine Exchange "), a Washington corporation, and City of Port Angeles ( "Subgrantee "). WHEREAS, Marine Exchange has been appointed by the Federal Emergency Management Agency ( "FEMA ") to act as the Puget Sound Fiduciary Agent ( "the FA ") for the FY 2009 Port Security Grant Program ( "PSGP "), pursuant to § 46 USC 70107 and the Maritime Transportation Security Act; and WHEREAS. .a Cooperative Agreement between- FA atid.FEMA, incorporated -.into this-MQA.as Appendix- A, makes the FA responsible for management and administration of PSGP grant award 2009- PU- T9 -K044 ( "the Award ") and designates the FA as the direct representative of FEMA and intermediary and funding pass - through agent between FEMA and Subgrantees; and WHEREAS, the FA's role includes but is not limited to the following tasks: • Serve as funds pass - through agent while maintaining fiscal integrity of the Award; • Receive funds from FEMA and disburse funds to Subgrantees in accordance with FEMA guidelines and policies, Federal grant and procurement laws, and Subgrantee's approved Investment Justification(s) (Ws)) including corresponding budgets, which are incorporated in to this MOA as Appendix B; • Ensure that procurement and payment documentation provided by Subgrantee is adequate to satisfy subsequent Federal agency audits; ▪ Monitor Subgrantee's financial and accounting policies and practices with regard to the Project(s) identified below to ensure that they properly address and comply with FEMA guidelines and policies and with Federal grant and procurement laws; ▪ Conduct all necessary interactions with FEMA on matters such as project scope and budget changes, environmental and historic preservation (El -lP) requirements, timeline extensions, and other such matters; and • Monitor Subgrantee's progress in carrying out work on the Project(s) identified below in a timely fashion in order to complete them within the FY09 grant period; and WHEREAS, Subgrantee has requested and been granted an allocation of funds from grant award 2009 -PU- T9-K044 ( "the Subaward ") for the following Project(s): • 2009- PU- T9- K044 -42, Fire Equipment and Training F - 74 r.t• • :7 • • • • WHEREAS, Subgrantee will plan, develop, and execute that (those) Project(s) in accordance with and as defined in the 1J(s) in Appendix 13; and WHEREAS, the purpose of this MOA is to establish the conditions and circumstances under which the FA will manage and administer the Subaward and will disburse funds to Subgrantee for approved costs incurred in carrying out the Project(s) identified above; THEREFORE, the parties agree as follows: 1. Pre- Proiect and Proiect Initiation Activities a. With regard to each Project, when FEMA notifies the FA that all conditions imposed by FEMA for the Project have been satisfied, and after this MOA has been signed by both parties, the FA shall . notify - Subgrantee that its Subaward for that Project is formally effective. Such notification shall - be made by electronic or other written means; and the date of that electronic or other written notice shall constitute the effective date of the Subaward. b. Subgrantee shall comply with all applicable federal, State and local environmental and historic preservation (EHP) requirements and shall provide any information requested by FEMA to ensure compliance with applicable laws. Subgrantee is responsible for identifying and- obtaining all:other - required federal, state, and local permits and /or approvals necessary to complete projects. The responsibility to ascertain and comply with all environmental and permitting requirements lies exclusively with the Subgrantee. c. Subgrantee shall not begin any work on any Project, including any obligation of funds, until informed by the FA that the Subaward for that Project is effective. d. Prior to beginning the Project(s), Subgrantee shall provide the following assurances to the FA: • • SBA Form 1623 - Certification Regarding Debarment, Suspension, and Other Responsibility Matters • Certification Regarding Drug -Free Workplace Requirements • U.S. Dept. of Commerce Form CD-511 - Certification Regarding Lobbying MOA Page 2 of 16 • Standard Form LLL - Disclosure of Lobbying Activities (only if Subgrantee has engaged in lobbying) • Standard Form 24213 - Assurances -- Non- Construction Programs (if project is not a construction project) • Standard Form 242D -. Assurances - Construction Programs (if project is a construction project) • Accounting System and Financial Capability Questionnaire (if Subgrantee has not had an active • Federal grant within the past three years) Subgrantee agrees to be bound by and comply with these assurances throughout the MOA period and to bind its contractors, consultants, and vendors to the same assurances.. e. If Subgrantee is a consortium, prior to beginning work on the Project(s), it shall provide to the FA an MOA or other document clearly setting out the identity of the consortium's coordinator or facilitator and how the consortium will operate and how distribution and use of the resources provided by the Subaward will be managed. F -75 f. If Subgrantee plans to provide an in -kind cost share, it shall provide documentation on all elements of the cost share to the FA prior to beginning the Project(s). Such documentation shall include all information necessary to determine that the cost is an appropriate in -kind cost share under PSGP guidelines, including depreciated value and date of acquisition. Subgrantee shall begin each Project within sixty (60) days following the effective date of the Subaward for that Project, or this agreement may be subject to cancellation with regard to that Project. Evidence of beginning each Project shall be reported to the FA within sixty (60) days and may include, but is not Iimited to, project time line, written and /or electronic communications, development and issue of solicitation announcements, contracting documents, purchase orders, and /or similar compliance documents acceptable to the FA. h. Subgrantee understands and warrants that funds received under this MOA shall supplement, but not supplant or replace state or local funds or other resources that otherwise, in the absence of such funds, would have been made available for the Project(s) to be executed under this MOA, and that if such other funds or resources would otherwise have been made available, Subgrantee may be required to repay funds received. 2. Proiect Performance Subgrantee Shari `c`orriply Vwith alhfederal stat'utes,:regulations and guidance applicable to'``. • administration of a PSGP Subaward, including but not limited to • With regard to administrative requirements: o For state, local, and tribal governments: 44 CFR Part 13 (OMB Circular A -102) o For all other Subgrantees: 2 CFR Part 215 (0M13 Circular A -110) g. MOA Page 3 of 16 • With regard to cost principles: o For state, local, and tribal governments: 2 CFR Part 225 (OMB Circular A -87) o For colleges and universities: '2 CFR Part 220 (OMB Circular A -21) o For not - for - profits: 2 CFR Part 230 (OMB Circular A -122) o For for - profits: 48 CFR Part 31. (FAR 31.2) • With regard to audit requirements: o For all Subgrantees: OMB Circular A - 133, which requires an annual organization - wide or program audit if Subgrantee expends $500,000 or more of federal funds during its fiscal year, unless a lower threshold is established by any applicable rule, regulation or standard. • PSGP FY 09 Guidance The FA will provide technical assistance where possible, but Subgrantee shall be responsible for familiarity and compliance with relevant federal statutes, regulations, and PSGP guidance. Subgrantee shall also assure that where applicable, all recipients of grant funds also comply. Subgrantee's obligation to comply with these statutes, regulations, and guidance exist separate and apart from this MOA and shall survive expiration or earlier termination of the MOA. b. Subgrantee shall be additionally guided and governed by, and shall strictly adhere to, the requirements in "Marine Exchange of Puget Sound PSGP Procurement and Purchasing Policies and Procedures" which is hereby incorporated by reference and made a non - severable part of this Agreement. Marine Exchange shall make changes in that document when required in order for Subgrantee to comply with federal laws, regulations, or policy, and shall inform Subgrantee by electronic or other written means within five (5) business days of such changes. F - 76 • • • • • J• c. The FA and Subgrantee agree to abide by all Special Conditions of the Cooperative Agreement in Appendix A. Subgrantee shall also comply with the following requirement specified by FEMA as a condition of Subaward approval: NA d. Subgrantee agrees to use all reasonable means to complete the Project(s) by March 31, 2012. If all reasonable means have been used and the Project(s) cannot be completed by that date, the FA will attempt to obtain one or more project performance period extensions from FEMA, but in no case will extensions for project completion, including fling of final reports, be granted beyond June 30, 2014. e. The FA is the primary contact with FEMA regarding projects under this MOA. If Subgrantee has any questions, problems, or issues regarding projects, Subgrantee should make every possible attempt to resolve them with the FA rather than contacting FEMA. The FA will, in any event, be involved in any resolution handled in coordination with FEMA. f. Subgrantee must get FA approval for any major project changes, including but not limited to project intent or scope, including location or capability of equipment, equipment or services not included in the original LI and budget, any other budget changes, and grant performance period. Subgrantee shall notify the FA electronically or by other written means of any such proposed major changes: The FA will submit the.proposed.changes to FEMA if.necessai ,.and .upon approval, - .the FA.will incorporate the changes into a revised Appendix B. Subgrantee shall not enter into any contract and /or purchase agreement for the amended scope or budget until the FA provides notice by electronic or other written means that the change is approved. Subgrantee shall not enter into contracts and /or purchase agreements for execution of the Project(s) for any items and services except those that are listed, specifically or as part of a group of items or services, in the approved budget for that Project in Appendix B, as revised in accordance with .. _ ... paragraph 2.f of this MOA. . h. All contracts for execution of any Project shall provide that Subgrantee, or the designated coordinator if Subgrantee is a consortium, shall retain ultimate control and responsibility for the proper execution of the Project and that contract and purchasing requirements as detailed herein, including those in Appendix A, will also apply and bind any contractor, consultant or vendor when so required by federal statute and regulations. i. In any case in which Subgrantee enters into a contract with third parties, the FA is not a party to such a contract and shall not be obligated or liable for any breach of contract or other action at law or in equity to any party other than Subgrantee. Subgrantee shall maintain effective safeguards, control, and accountability for all property acquired using funds under the Subaward and assure that it is used solely for authorized grant purposes as described in Subgrantee's IJ(s). Title to and disposal of property shall be handled in accordance with OMB Circulars A -102 and A -110. g. 3. Monitoring and Reporting a. Throughout the Project(s), Subgrantee agrees to facilitate the FA's monitoring responsibilities by providing reasonable response to requests from the FA, including but not limited to the following: • Designation of a Project Manager with daily, hands -on involvement in the Project(s), who shall respond to routine inquiries about the Project(s). Initial Project Manager is: Name: Phone: MOA Page 4 of 16 Email: F - 77 MOA Page 5 of 16 • Designation of a specific financial person who is involved in or supervises invoicing and processing of reimbursements, and who shall respond to requests to monitor financial policies, processes, and records. Initial financial contact is: Name: Email: Phone: • Provision of prompt notice to the FA, by electronic or other written means from the Project Manager or Subgrantee's signator to this MOA, if these personnel change • Ensuring that reasonable access to required information about the Project(s) is granted to the FA and, when requested, to FEMA. • Periodically allowing the FA to make an on -site physical inspection of the Project(s). • Notifying the FA when key milestones have been reached in the Project(s). b. Subgrantee shall submit programmatic and financial reports on the Project(s) at such times and in such format as the FA prescribes. These reports shall include but not be limited to quarterly financial reports.submitted not later than:the 15th day ofJanuary, April, July and October ;,semi - annual progress reports by the 15th ofJanuary and July each year; and final reports required by FEMA to close out the Project(s). The final reports must be filed with the FA within thirty (30) days after completion of each Project, and in no event later than June 30, 2014. The FA will not pay the final cost invoice for any Project until it has received and approved the final close -out reports for that Project. . c. Subgrantee shall notify FA of any program income generated by a Project within the month following the month when it is earned, and shall comply with provisions of OMB Circular A-110 with regard to handling of such income. 4. Funding and Payments. a. In executing this MOA, the FA shall follow all of its normal accounting policies and practices including the issuance of an internal purchase order for the amount expected to be received from FEMA and disbursed to Subgrantee for each Project. b. In matters of invoices, payments, and reimbursements, Subgrantee and the FA shall comply with the provisions of "Marine Exchange of Puget Sound PSGP Procurement and Purchasing Policies and Procedures," which is further described in paragraph 2.b. of this MOA. The FA may make exceptions to the provisions of that document in a one -time case of extreme hardship or extenuating circumstances, at the sole discretion of the FA. c. Subgrantee understands and acknowledges that only certain costs are allowable under federal law and the PSGP guidelines, and that FEMA's approval of Subgrantee's Subaward neither guarantees that all items and amounts in the approved budget are allowable nor supercedes or waives PSGP provisions regarding allowable costs. d. In no event shall the FA be obligated to reimburse Subgrantee for any Project - related expenditures in amounts not expressly included in the approved budget for that Project in Appendix B, as revised in accordance with paragraph 2.f. of this MOA. e. The FA may suspend payments to Subgrantee if Subgrantee fails to comply with: • The terns and conditions of the Subaward, including the intent stated in Subgrantee's IJ; or • Any provision of this MOA, including but not lirnited to the assurances in Section l.d. or Appendix A of this MOA, or the document titled in "Marine Exchange of Puget Sound PSGP Procurement and Purchasing Policies and Procedures"; or F - 78 • • • • • • • PSGP FY09 Guidance or any federal, state, or local law related to a Project; Upon such finding, the FA shall notify the Subgrantee in writing to correct any deficiencies found. If said deficiencies are not corrected within fifteen (15) business days, after consultation with FEMA, the Fiduciary Agent may suspend or cancel this MOA and the Subaward upon furnishing electronic or other written notice of such action to Subgrantee. f. Subgrantee understands and acknowledges that any of the compliance failures cited in Section 4.e. may result in a requirement by FEMA that funding already received must be repaid. g. Subgrantee understands and acknowledges that the FA is a pass - through agent for FEMA funds, and that if any funds are required to be repaid to the federal government because of findings of an audit by a federal authority or for any other reason, the FA shall not be liable for such repayment. 5. Other Provisions a. This MOA shall be binding on all parties thereto. b. If Subgrantee is a consortium, the coordinator or facilitator identified in accordance with paragraph 1 .e. of this MOA shall be responsible for compliance by all members of the consortium with the _provisions of this MOA and associated applicahle.statutes, regulations ,.and_other . c. Subgrantee shall not assign or transfer any interest in this MOA or the Subaward without prior written consent of the FA and FEMA. This specifically includes any assignment and /or transfer occurring as a matter of law or of Subgrantee ownership transfer. d. The failure of the FA to insist upon strict performance of any provision of this agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance during such a breach, shall not constitute a waiver of any rights assigned to the FA under this MOA. e. The FA encourages Subgrantee to obtain and maintain, for the duration of this MOA, the following insurance, with the FA named as an additional insured: f. Subgrantee shall indemnify, defend and hold harmless the FA, arising out of or related to Subgrantee's performance under this MOA and /or the Subgrantee's conduct of the Project(s), whether caused by or contributed to by the FA or any other party indemnified herein, including but not limited to any breach, misfeasance, malfeasance, negligent or intentional acts of Subgrantee, its officers, agents, or employees or its contractors or subcontractors or their officers, agents, or employees, unless such a loss is caused solely by the misfeasance, malfeasance, or negligence of the FA, its officers, directors, employees or agents. Such indemnity shall survive the expiration or earlier termination of this MOA. g. Notices shall be delivered to the addresses or a -mails shown in the signature blocks of this MOA unless one or both of the parties provide change of such contact information by electronic or other written means. MOA Page 6 of 16 • Commercial General Liability insurance on ISO Form CG 00 01 10 01 (or equivalent) • Professional Liability Insurance (Errors and Ornissions) • Employer's Cringe Insurance (Fidelity Bond) If Subgrantee does not obtain and maintain the described insurance, Subgrantee shall indemnify, defend, and hold harmless the FA and its officers, directors, employees, contractors, and agents, from and against all liability, loss, cost or expense (including attorney's fees) by reason of liability imposed upon the FA that would have been covered by said insurance if Subgrantee had obtained and maintained it. F -79 h. If a dispute arises out of or relates to this MOA, or a breach thereof, and if the dispute cannot be settled through negotiation, the parties agree first to try in good faith to resolve the dispute by mediation before resorting to arbitration, litigation or other adversarial dispute resolution process. The mediation and any subsequent dispute resolution process, including litigation, are to be conducted in the English language in the city of Seattle, Washington. i. This MOA, along with the Appendices and other materials referred to in the MOA, constitute the entire agreement between the FA and the Subgrantee as to the Subaward and the Project(s). Any and all prior writings between those parties pertaining to those subjects shall have no legally binding effect, and except as otherwise expressly provided in the MOA or the documents to which it refers, neither shall any contemporaneous or subsequent changes to the Parties' agreement on these topics unless made in writing and signed by both Parties. This MOA shall take effect on the date of signing by both parties and shall remain in effect for the duration of the Award period; ending September 30, 2014, unless terminated earlier as provided herein. MARINE EXCHANGE OF PUGET SOUND 100 West Harrison, Suite S -560, Seattle WA 98119 E -mail: pseonmarineex.chaneesea.com Dated: Signed: John E. Veentjer, Executive Director CITY OF PORT ANGELES P.O. Box 1150 Port Angeles, WA 98362 E -mail: Dated: MOA Page 7 of 16 Signed: Print Name Title F - 80 • • • • • APPENDICES TO PSGP FY09 MEMORANDUM OF AGREEMENT (MOA) Between MARINE EXCHANGE OF PUGET SOUND And CITY OF PORT ANGELES Appendix A Cooperative Agreement Between the Federal Emergency Management Agency and Marine Exchange of Puget Sound for management and administration of PSGP grant award 2009 - PU-T9-K044 -Appendix B> Investment Justification and Budget for PSGP.grant award.2009- PU- T9 -K044- hire -. Equipment and Training Project MOA Page 8 of 16 F - 81 fi��;akrAf� k Department of'Homeland Security FEMA Z:Vit o t Grant Programs Directorate N A tWs`•.," 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2009- PU- T9 -K044 Northwest Maritime Advisory Services (DI3A Marine Exchange) 100 W Harrison St, Suite S -560 5. PROJECT PERIOD: FROM 06/01/2009 TO 05/31/2012 Seattle, WA 98199 BUDGET PERIOD: FROM 06/01/2009 TO 05/31/2012 IA. GRANTEE IRS /VENDOR NO. 8. SUPPLEMENT NUMBER VG0003394 00 3. PROJECT TITLE FY 2009 Pori Security Grant Program 12. SPECIAL.COND IT] ONS.... .... .. ....t.. • , „• . THE AI3OVE GRANT PROJECT IS APPROVED SUBJECT TO SUCI1 CONDITIONS OR LIMTTATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under Consolidated Security, Disaster Assistance, and Continuing Appropriations Act, 2009, P.L. No. 110 -329 15. METHOD OF PAYMENT PARS GRANTEE ACCEPTANCE 16. TYPED NAME AND 11TLE OF APPROVING DHS OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL AGENCY APPROVAL W. Ross Ashley, 111 Assistant Administrator, Grant Programs Directorate 17. SIGNATURE OF APPROVING DHS OFFICIAL 9 T 1'U 10 00 00 :AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND 13UD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT 26888749 OJP FORM 4000/2 (REV. 5 -87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4 -88) MOA Page 9 of 16 Cooperative Agreement 6. AWARD DATE 08/07/2009 9. PREVIOUS AWARD AMOUNT $ 0 10. AMOUNT OF THIS AWARD $ 26,888,749 11. TO'T'AL, AWARD $ 26,888,749 John E. Vccntjer Executive Director PAGE I OF 3 7. ACTION luitial 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE 21. PUO9V40110 F - 82 • • • Department of Homeland Security FEMA Grant Programs Directorate PROJECT NUMBER 2009 PU T9 - K044 AWARD DATE 08/07/2009 SPECML CONDITIONS i . The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non- exclusive list of regulations commonly applicable to DHS grants are listed below: OW FORM 4000/2 (REV. 4 - 88) A. Administrative Requirements MOA Page 10 of 16 AWARD CONTINUATION SHEET PAGE 2 OF 3 Cooperative Agreement 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with institutions of Higher Education, Hospitals, and Other Non- Profit Organizations (0M13 Circular A -1 10) B. Cost Principles 1. 2 CPR Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB Circular A -87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A -21) 3. 2 CFR Part 230, Cost Principles for Non - Profit Organizations (OMB Circular A -122) 4. Federal Acquisition Regulations (PAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organ izations C. Audit Requirements 1. OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations 2. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. 3. The recipient agrees that all allocations and use of funds under this grant wilt be in accordance with the FY 2009 Pori Security Grant Program guidance and application kit. 4. The Department of Homeland Security (DI -IS) has elected to enter into cooperative agreements with FY 2009 Port Security Grant Program (PSGP) funding recipients for projects taking place within port areas identified as Group 1 or Group 11 ports within the FY 2009 PSGP Guidance and Application Kit. The nature of the Federal involvement in the execution of this program may include joint conduct of a Group i or Group 11 project. Other examples of prospective substantial Federal involvement include the following: • Collaboration, participation, and /or intervention in any Group I or Group i1 activity covered by the cooperative agreement; • Approval from DHS prior to the selection of a new Group 1 or Group 1i project or commencement of the next phase of an approved Group 1 or Group 11 project; • Authority for DHS to halt a Group I or Group 11 activity if detailed performance specifications are not met; • Authority for DIMS to direct or redirect the scope of work of a Group 1 or Group 11 project based on new circumstances; and, • Authority for DHS to require Group 1 or Group 11 award recipients (including Sub recipients) to participate in a port wide risk management planning project. Department of Homeland Security f � FEMA Grant Programs Directorate f �laA•n ti��`:F PROJECT NUMBER 2009- PU- T9 -K044 AWARD DATE 08/07/2009 AWARD CONTINUATION SHEET PAGE 3 OF 3 Cooperative Agreement SPECIAL, CONDITIONS 5. The grantee is prohibited from obligating, expending or drawing down fiends provided through this award until a Budget Review is completed and approved by the Grants Management Division (GMD) and an official notice has been issued removing this special condition. 6. The grantee is prohibited from obligating, expending or drawing down funds provided through this award until all applicable programmatic documents are provided to and approved by the program office and an official notice has been issued removing this special condition. 7. The grantee is prohibited from obligating, expending or drawing down funds provided through this award until all applicable programmatic documents are provided for and approved by a DHS /FCMA Environmental and Historic . Preservation review and an official. notice,. has. been .issued.remo.ving.this.special condition. 8. Radiological detection equipment must be compliant with applicable national guidelines adopted by the U.S. Department of Homeland Security, including ANSI N323B -2003, ANSI N42.32 -2003, ANSI N42.33 -2003, and ANSI N42.35 -2004. OJP FORM 4000/2 (REV. 4 -88) MOA Page 11 of 16 F -84 • • • �'' ° pAlt7;gf ••• Memorandum To Official Grant File From: Jeffrey Hall, GPD NEPA Liaison Subject: MOA Page 12 of 16 Department of liorneland Security, FEMA Grant Programs Directorate Washingswi, D.('. 2053! Incorporates NEPA Compliance in Further Developmental Stages for Northwest Maritime Advisory Services (DEA Marine Exchange) The recipient shall - .comply with all applicable Federal, State, and local environmental and historic:: r-.. preservation (EHP) requirements and shall provide any information requested by FEMA to ensure compliance with applicable laws including: National Environmental Policy Act, National Historic Preservation Act, Endangered Species Act, and Executive Orders on Floodplains (1 1988), Wetlands (11990) and Environmental Justice (12$98), Failure of the recipient to meet Federal, State, and Iocal EHP requirements and obtain applicable permits may jeopardize Federal funding. Recipient shall not undertake any project having the potential to impact El-IP resources without the prior approval of FEMA, including but not limited to communications towers, physical security enhancements, new construction, . ' • and modifications to buildings that are 50 years old or greater. Recipient must comply with all conditions ... . . placed on the project as the result of the EHP review. Any change to the approved project scope of work will require re- evaluation for compliance with these EHP requirements. If ground disturbing activities occur during project implementation, the recipient roust ensure monitoring of ground disturbance and if any potential archeological resources are discovered, the recipient will immediately cease construction in that area and notify FEMA and the appropriate State Historic Preservation Office. Any construction activities that have been initiated prior to the full environmental and historic preservation review will result in a non - compliance finding. F - 85 W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: December 6, 2011 TO: CITY COUNCIL FROM: Yvonne Ziomkowski, Finance Director SUBJECT: AMENDMENT TO CITY'S INVESTMENT POLICY Summary: The City's Investment Policy needs to, be amended to bring it into compliance with current standards as prescribed by_ state and natianaI treasurers.groups. The Investment Policy was last approved by Council in 2001. Since that time, a number of changes have been made Which prompting a formal update to the policy. Recommendation: Review changes and approve resolution updating the Investment Policy. Backeround: = The City's Invesment Policy establishes guidelines for investing the City's funds in a manner which provides the maximum security with the highest investment return. In addition the policy ensures that the City is able to meet its daily cash flow demands and conform to all state statutes governing the investment of public funds. The last time the Council formally adopted the City's Investment Policy was August 2001. Since that time, a number of changes have been recommended by state and national treasurers groups, including the Association of Public Treasurers of the United States & Canada (APT US &C), and the Washington Municipal Treasurers' Association (WMTA). In addition, some changes are recommended due to internal reorganizations. The proposed changes are as follows: • Removed the term "Accounting Manager" to reflect current personnel titles. • Updated list of "Authorized Financial Dealers" and "Authorized Investments" to reflect current language in RCWs related to public investments. • The maximum investment in certain types of securities is updated to follow current practices and recommendations from treasurer organizations. • Revised the maturity requirements for the various security types to allow more flexibility when selecting investments. • The specific requirements for the quarterly report have been eliminated. Instead, the Finance Director will report on all relevant investment portfolio information, which may vary from quarter to quarter. • Appendix A, Financial Dealers and Institutions, has been eliminated. Instead, a list of eligible dealers will be maintained by the Finance Director or Treasurer. F -86 • • • • Council memo - Investment Policy December 6, 2011 Page 2 of 2 • The list of ineligible securities in Appendix B has been removed. Instead, the focus is on the eligible securities as outlined in Section 8, "Authorized Investments ". • Appendix C, Internal Controls, has been eliminated. This topic is covered in detail in the Glossary, and in other financial policies of the City. • In the "Responsibilities of the Treasurer Function ", personnel titles have been amended to reflect current staffing arrangements. The new Investment Policy will allow staff to strategize and maintain the best possible return on investment portfolio, while ensuring the security and liquidity of the City's funds as the primary objective. Staff will be available at the meeting to answer any questions. Attachments: Investment Policy Resolution Investment Policy with marked -up changes Investment Policy (clean version) F - 87 Council held on the day of RESOLUTION NO. A Resolution of the City of Port Angeles, Washington, adopting the City's Investment Policy and rescinding Resolution 15 -01. WHEREAS, on August 21, 2001, the current Investment Policy for the City of Port was adopted by Resolution 15 -01; and WHEREAS, an Investment Policy governs the investment of City funds and authorizes certain individuals to maintain investment accounts; and WHEREAS, it is in the best interest of City government to periodically update and revise its Investment Policy to ensure the legal and efficient use of financial resources through an effective system of internal controls and to maintain appropriate financial capacity for present and future needs. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles, Washington: 1. That the policy attached hereto as Exhibit A is hereby adopted as the official Investment Policy of the City for the purpose of establishing specific policies and procedures for the investment of City funds. It shall supersede all previously adopted Investment Policies. PASSED by the City Council of the City of Port Angeles at a regular meeting of said , 2011. MAYOR, Dan Di Guilio F - 88 • • • • • ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney G:\LEOALla O RDINANCES& RESOLUTI ONS \RESOLUTIONS.2011\24.investrnent Policy.11.28.] 1.wpd -2- Citv of Port Anaeles Investment Policy December 6, 2011 Purpose '2 Sscpr 1 2-1 Genera! Ftind 1 2,2 S-peGial-Reven-u-e-F--u-Rds 24 Capital Project Funds 274 E-Rte-Fp-rise-F--u-R4c 2-,5 Trust and Agency Fund" 2.6 Retirement/Pension Funds 2,7 Any ncw funds crc\lted by Council -a ,s.4-;,/,-, 1 L . 3.1 . cafoty 1 3.2 Liquidity 2 a_2 Return on Investment (Yield) 2. 1. Dv, leir,rtnn . ..“......■ J q g ... Delegation of Authority 2. 6. rnc-1. 7. 1' 8. Authorized Investment- ! 8,1 RCW 13.84.080 ,... RCW 39.5Q.C2r,.', A 411 & 4. RCW 39.50 ("n .Rep-lofe.14ase4g-Feements A 5 1475 State Investment Poo! - 5 8.6 Collatcralization 5 5. 40. Diversification 5 4-1. Matur-itie-c 5 -1-2. .. - . ...- g .4-2. !nternal Control g 44. PeFfe-Fma-R-Ge-gta-n-ci-a-r-el-^ 7- 14.1 Market YielC.1 7 15. DrIp 7 15.1 Quarterly Repr•rts 7 15.2 - - - - AO •• • . - p ct .0 7 4-€. gistrib-utie-n-i-14-649-FRO 1 16.1 7- 47 1 z Table -ef-Gentents • - - 111 1 1- Appendix B Ineligible Securities B-4 Appendix C !nternal Control C-4 Appendix D Gio&sar; D 1. Purpose The purpose of this document is to identify various policies and procedures that enhance opportunities for a prudent and systematic investment policy and to organize and formalize investment - related activities. The policy outlines investments scope, objectives, delegation of authority, reporting requirements, internal control, investment limitations, safeguarding requirements, liquidity, performance expectation, quality, and maturity. The goal of the policy is to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands and conforming to all Washington statutes governing the investment of public funds. 2. Scope It shall be the general policy of the City of Port Angeles to pool all available cash into a -- common investment portfolio as authorized by RCW 35A.40.050. The investment policy applies to all financial assets of the City of Port Angeles ( "City "). These funds are accounted for in the City's Financial Reports and include all funds: • 2.1 General Fund • 2.2Special Revenue Funds • 2.3 Capital Project Funds • 2-4- Enterprise Funds • 2.5 Trust and Agency Funds • 2.6 Retirement/Pension Funds • 2.7Any new funds created by Council 3. Objective The primary objectives, in priority order, of the City's investment activities shall be: 3.1 Safety Safety of principal is the foremost objective. It is the primary duty and responsibility of the City Treasurer to protect, preserve, and maintain cash and investments placed in his /her trust on behalf of the citizens of the community. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. a. Credit Risk - The City of Port Angeles will minimize credit risk, the risk of loss due to the failure of the security issuer or backer, by: • Limiting investments to the safest types of securities. 1 F - 92 • • • Pre - qualifying the financial institutions, brokers /dealers, intermediaries, and advisers with which the City will do business. • Diversify the investment portfolio so that potential losses on individual securities will be minimized. b. Interest Rate Risk - The City will minimize the risk that the market value of securities in the portfolio will fall due to changes in general interest rates, by: • Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity. • Investing operating funds primarily in shorter -term securities, money market mutual funds, or similar investment pools. 3.2 Liquidity The City's investment portfolio shall remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated. Because all cash requirements cannot be anticipated, investments in securities with active - secondary or resale markets are recommended: A portion of the portfolio also may - - -- - be placed in money market mutual funds. or local government investment pools which offer same day liquidity for short-term funds. 3.3 Return on Investment (Yield) Yield should become a consideration only after the basic requirements of safety and liquidity have been met. -The City's investment portfolio shall be managed in a manner to attain a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions: 4. Prudence a. A security with declining credit may be sold early to minimize loss of principal. b. A security swap would improve the quality, yield, or target duration in the portfolio. c. Liquidity needs of the portfolio require that the security be sold. The standard of prudence to be applied by investment officials shall be the "prudent investor" rule, which states "...investments shall be made with judgement and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." 2 F -93 The Investment officer, acting in accordance with written procedures and exercising due diligence, shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse development. 5. Delegation of Authority Authority for investment decisions 1 84, shall be granted to the City Manager, Finance Director and /City Treasurer., and Each is authorized to sign necessary agreements and documents for the purpose of carrying out this policy which do not obligate the City for the expenditure of funds. Management responsibility for the investment program is hereby delegated to the Finance Director and /or /City Treasurer. The City Treasurer or 4Finance Director) or Accounting Manager shall be responsible for managing the day -to -day operation of the portfolio. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer and adopted by the City Council. Procedures should include reference to: Safekeeping, delivery vs payment, investment accounting, repurchase agreements, wire transfer agreements, and collateral /depository agreements. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinates. 2 F -94 410 6. Ethics and Conflicts of Interest • 1 Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. 6.1 Employees and investment officials authorized to place or approve investments shall not personally, nor through a close relative, maintain any -- accounts,_ -- interest; - orprivate -- dealings with any •firm with which the City .- places investments except for regular savings accounts, checking accounts, - money__ market accounts,. or other- similar- transactions -which are - - _ . offered on a non -- negotiable basis to the general public. 6.2 AU persons authorized or approved for investments shall disclose to the City Manager any material financial interest in financial institutions that conduct business within - this jurisdiction. _..t 6.3 All personnel involved in the investment function shall adhere closely to the City's Code of Ethics. 7. Authorized Financial Dealers and .Institutions The City Treasurer will maintain a list of financial institutions as &e^ in appendix-°. As required by the - Public Deposit Protection Commission (PDPC) all authorized public depositories will be located in the State of Washington (RCW 39.58.080). Authorized broker /dealers and financial institutions will be limited to those that meet one or more of the following: • financial institutions approved by the Washington- Public Deposit Protection Commission; or • primary dealers recognized by the Federal Reserve Bank; or • non - primary dealers or institutions qualified under U.S. Securities and Exchange Commission Rule 15c3 -1, the Uniform Net Capital Rule, and a certified member of the National Association of Securities Dealers. 7.1 Whenever possible, the City shall make an effort to utilize brokers or dealers doing business in the State of Washington, or recognized adequately capitalized dealers on the west coast. 7.2 A current audited financial statement is required to be on file for each financial institution and broker /dealer in which the City invests. 7.3 In selecting financial institutions for the deposit or investment of City funds, the Treasurer shall continue to monitor the financial institutions' credit characteristics and financial history throughout the period in which City funds are deposited or invested. 3 F -95 8. Authorized Investments All municipal corporations in Washington State, including the City of Port Angeles, are empowered by statute to invest in the following types of securities. {The legislation is contained in RCW. 3.20.020, as amended, and as limited by RCW 39.58.080, as arm- ndcd.)Eligibie investments are only those securities and deposits authorized by State statute as defined in RCW 39.58 and 39.59. ( - ee ❑ ppen B - fo r the appropriate entity on a consistent basis and sheutd be consistent with state or focal law. approved by the - appropriate leg-is-lativc -or go o n-ing body in advance. RCW 43.84.080 For the City of Port Angeles, the following securities are authorized investments: 8.1 , lrivestrnent deposits,. including certificates of deposit, with qualified. = public. depositories as defined in RCW 39.58. 8.2 Certificates, .notes, or bonds of the United States, or other obligations of the - United States or its agencies, or of any corporation wholly owned by the government of the United States (such as the Government National Mortgage Association). 8.3 Obligations of government-sponsored corporations which are eligible as collateral for advances to member banks as determined by the Board of Governors of the Federal Reserve System. (These include. but are not limited to, Federal Horne Loan Bank notes and bonds, Federal Farm Credit Bank consolidated notes and bonds, and Federal National Mortgage Assocation notes, bonds and guaranteed certificates of participation), 8.4 Bankers' acceptances purchased on the secondary market. 8.5 Bonds of the State of Washington and any local government in the State of Washington which have, at the time of investment, one of the three highest credit ratings of a nationally recognized rating agency, 8.6 Repurchase agreements for securites listed in 2, 3, and 4 above,_provided that the transaction is structured so that the City of Port Angeles obtains control over the underlying securities and a Master Repurchase Agreement has been signed with the bank or dealer. 8.7 State of Washington Investment Pool. 8,8 Commercial Paper purchased in the secondary market and having received the highest rating by at least two i' Nationally Recognized Statistical Rating Organization (NRSROs) at the time of purchase and adhering to the investment policies and procedures adopted by the State Investment Board. 4 F - 96 • I 8.9 Mutual funds used specifically for debt issues related to arbitraae. • United States Treasury Debt Obligations • Agency Notes /Bonds - Federal Home Loan Bank - - -- - -- • Federal Farm Credit Banks • Agency Discount Notes *- Federal National Mortgage Association may becomc, eligible as collateral for advances to member banks as determined by investment policies and procedures adopted by the Sate Investment Board. Note: While statutory authority for the investment of public funds in commercial paper resides in of-The state. obligations. 82 • Bonds of the State of Washington and any local govcrnmcRt in the State-ef corporation but, except as provided in Chapter 39.58 RCW, such investments shall • Washington. 5 F - 97 s • I o c a l Improvement Guaranty Fund Law. local governments or other iccuerc agreements. • State I Po in repurchase transaction, the City must have a Master required on non negotiable certificates of deposit. Practices, Appendix 3) 9. Safekeeping and Custody The City recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity. See GFOA Recommended To decrease the risk of default, the City Treasurer shall periodically establish guidelines and strategies for investment. In addition to general policy consideration, the following specific policies shall be implemented. 9.1 All security transactions, including collateral for repurchase agreements, entered into by the City of Port Angeles shall be conducted on a delivery- versus - payment (DVP) basis. Securities purchased by the entity will be delivered against payment and held in a custodial safekeeping account with the trust department of a bank. The trust department of a bank, a third party custodian, will be designated by the Investment Committee and all transactions will be evidenced by safekeeping records. 6 F -98 • 9.2 To protect against potential fraud and embezzlement, bearer instruments shall be secured through third -party custody and safekeeping procedures provided by a financial institution designated as primary agent. The primary agent shall issue a safekeeping receipt to the City of Port Angeles listing the specific instrument, rate, maturity and all other pertinent information. 9.3 Purchases of Bankers' Acceptances shall be limited to the top 25 national banks and the top six national banks chartered to do business in the State of Washington. • -W. - -- • - - - Acceptances from highly rated foreign banks should be in the top 100 world banks. 9.4 For purchasing certificates of deposit (CDs) the City's investments should be limited to 85% of net worth of such institution. The Institution's status shall be reviewed and accepted by the Public Deposit Protection "CoMMissibn (PDPC) =or pi collateralized as required by•the •state •for • amounts exceeding FDIC and FSLIC coverage. 10. Diversification It is the, policy of Port Angeles to diversify its investment portfolios... To eliminate. risk of - loss-resulting from the over - concentration of assets in a specific maturity, :issuer or- class of securities, all cash and cash equivalent assets in all funds shall be diversified by maturity, issuer and by the class of security. Diversification strategies shall be determined and revised periodically by the Finance Director and investment officer for all funds. In establishing specific diversification strategies the following constraints shall apply: Maximum % of Portfolio VVashington State Local Government Investment Pool - 100% U.S. Treasury Obligations — 100% Federal Agency securities — 100% Municipal Investment Accounts -- 40% Certificates of Deposit (CDs) - 50% Repurchase Agreements (Repos) - 40% Bonds of State of Washington or any local government in the State of Washington -- 20% Bonds of other states or local governments of a state other than the State of Washington - 15% The investment portfolio shall be diversified to avoid incurring The City shall divcrsify its in s tment c by cccurity type and institution. With the 7 F -99 Paper will be 5 %. 11. Maturities To the extent possible and to preclude sales of securities that could result in a loss, investments will be made to coincide with anticipated cash flow requirements. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds such as the Local Government Investment Pool and money market funds to ensure that appropriate liquidity is maintained to meet ongoing obligations. 11.1 To this extent, 10% of the portfolio, at the time of investment, will be comprised of investments .maturing within a year. 11.2 Satisfying this requirement remaining funds may be invested in authorized securities not to five and a half years in maturity, except when - compatible with a specific fund's investment needs. Maturities longer than five and a half years must have the prior written approval of the Treasurer. 11.3 To ensure additional liquidity and provide for ongoing market opportunity„ the weighted average maturity and effective duration of the overall portfolio. ,.___ shall not exceed three years without the prior written approval of . the -v�.._ Treasurer. flo r ulr_amar4 _ LGIPs, moncy market funds, or overnight rcpurch appropriate liquidity is -mold to meet on-goi-n-g ti . 1 11.2 11.5 single day's notice. years. 8 F - 100 • g rea t e r tc `r -yul u' e . • Investments : shall be • placed using: a'n 'bidding procedure:' whet rates .will'.be 1 received from at least three institutions. With the following exception, the investment will be placed with the highest bidder. In order to stimulate the local economy, the City may place an investment with a local institution that is not the highest bidder, provided that the bid is not more than 25 basis points below the highest bidder. -A local institution is defined as a bank or savings and loan association doing business inside the corporate limits of the City of Port Angeles. 12. Selection of Investment Instruments If a specific maturity date is required, either for cash flow purposes or for conformance to maturity guidelines, bids will be requested for instruments which meet the maturity requirement. -If no specific maturity is required, a market trend analysis will determine which Maturities`would'bo - most advantageous. The City shall not knowingly make direct investments in companies supporting policies contrary to the U.S. Government position on Human Rights. 13. __. . _ Internal . Control The controls shall be designed to prevent losses of public funds arising from fraud, employee_ error.,.,misrepresentation of third parties, unanticipated changes in .financial markets, or imprudent actions by employees and officers of the City. Training should be provided to staff in investments, and personnel should keep current with financial development by participating in GFOA and MTA of US and Canada, subscribing to financial journals and periodicals, and participating in continuing education in investment management. Controls deemed most important include: control of collusion, separating transaction authority from accounting and record keeping, custodial safekeeping, clear delegation of authority, specific limitations regarding securities losses and remedial action, written confirmation of telephone transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and code of ethics standards. Appendix C shows the internal control strategy. 14. Performance Standards The investment portfolio shall be designed to attain a market - average rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints, the cash flow characteristics of the portfolio, and State and local laws and ordinances that restrict investments. 9 F = 101 14.1 Market Yield The basis used by the City Treasurer to determine whether market yields are being achieved shall be the 12 -month .moving average of the two -year Treasury. six month U.S. Trcacury Bills or 90 day CD rates. 15. Reporting The City Treasurer is charged with the responsibility of preparing a report on investment activity. 15.1 Quarterly Reports The City Treasurer shall submit an Quarterly investment report to the City Council. This report should include: • Type of Investment •_. st+#utio • Date of Maturity ost of the security • -Yield • Trcaasurcr. • Interest coarncd • Average weighted yield • Comparison of yield to six month T Bills or 90 day CDs. 16. Distribution of Income Interest income received shall be distributed monthly from the common portfolio to all participating funds in the following order: 16.1 Payment to Each Fund Payment to each fund of an amount based on the ending cash balance included in the common portfolio for the earning period. 17. Investment Policy Adoption The City of Port Angeles' investment policy shall be adopted by a resolution of the City Council. The policy shall be reviewed on an as- needed annual basis and any modifications made thereto must be approved by the City Council. 10 F - 102 • • • Deas Appendix -A and Institutions A-1 F - lui * First Federal Savings Renton, WA 98005 Port Angeles, WA 98362 �- Cruttcndcn Roth - - - - - Newport Beach, CA 92660 � - Vining Sparks IBC Donald K. Koch, Vice President &ttle, WA 98121 T Seattle IVoYthwvcci Mark E. Rodgers, Vice President Seattle, WA 98101 � IBS-- �a�6er�p 3- McDonald Investmcnts,..Inc. A Key Corp. Company Phillip J. Bailey, Senior Vice President Seattle, WA 98111 Stephen F. Capoferi, Vicc President Houston, TX 77012 e� r A nnn+ ++^� �vn+ trio + Tamara A. McGovern Blaccr, A +� Miami, FL 33131 • Appen wlogolte A- F - (35 O1 • • x-1 F - 107-- 0 RResponsibilities of the Treasurer Function • • Functions 1. Authorization of investment transactions • Formal investment policy - Prepared by - Adopted by 2. Execution of investment transactions 3. Timely recording investment transactions • Recording of investment transactions in Treasurer's records • Recording of investment transactions in the accounting records 4. Verification of investment, i.e., match broker confirmation to Treasurer's records 5. Safeguarding of Assets and Records • Reconciliation of Treasurer's records to accounting records • Reconciliation of Treasurer's records to bank statement and safekeeping records • Review of a. Financial institution's financial condition b. Safety, liquidity, and yields of investments • Maintaining complete and current financial institution and brokerage company files • Periodic reviews of collateral 6. Management's periodic review of the investment - = portfolio in conformance to stated investment policy • Monthly Finance Director /Accounting Mgr. • Quarterly 7. Annual review of the Investment Policy and Investment Program Treasurer /Finance Director 8. Changes in the Investment Policy • Prepared by • Adopted by X -3 Responsibilities Treasurer /Finance Director City Council Treasurer /Finance Director Treasurer Accounting StaffAccountant Accounting StaffAccountant Accounting StaffAccountant Treasurer Accounting StaffAccountant Accountant/Sr. ccountinq Staff Finance Director Asceu- ntantAccounting Staff Finance Director City Manager City Council Treasurer /Finance Director City Council F - 109 • • • • Glossary A-1 F-110 • Appendix D • Glossary of Cash Management Terms • • The following is a glossary of key investing terms, many of which appear in the City of Port Angeles Investment Policy. Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of a federal agency is the Government National Mortgage Association (GNMA). An example of an FSA is the Federal National Mortgage Association (FNMA). Amortization - The systematic reduction of the amount owed on a debt issue through periodic payments of principal. Average Life - The average length of time that an issue of serial bonds and /or term bonds with mandatory sinking fund feature is expected to be outstanding: Bankers' Acceptance (BA) - A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. Basis Point - A unit of measurement used in the valuation of fixed - income securities equal to .11100 of..1 percent of yield, e.g., "1/4" of 1 percent is equal to 25 .basis .points... Bid - The indicated price at which a buyer is willing to purchase a security or commodity. Book Value - The value at which a security is carried on the inventory lists or other financial records of an investor. The book value may differ significantly from the security's current value in the market. Broker - A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides; he does not position. In the money market, brokers are active in markets in which banks buy and sell money and in interdealer markets. Callable Bond - A bond issue in which all or part of its outstanding principal amount may be redeemed before maturity by the issuer under specified conditions. Call Price - The price at which an issuer may redeem a bond prior to maturity. The price 1 is usually at a slight premium to the bond's original issue price to compensate the holder for loss of income and ownership. Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity. Cash Sale /Purchase - A transaction which calls for delivery and payment of securities on the same day that the transaction is initiated. p_2 F- 111 Certificate of Deposit (CD) - A time deposit with a specific maturity evidenced by a certificate. Large - denomination CDs are typically negotiable. Collateral - Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. Commercial Paper - An unsecured short -term promissory note issued by corporations, with maturities ranging from 2 to 270 days. Convexity - A measure of a bond's price sensitivity to changing interest rates. A high convexity indicates greater sensitivity of a bond's price to interest rate changes..... Coupon Rate - The annual rate of interest received by an investor from the issuer of certain types of fixed - income securities. Also known as the "interest rate ". Credit Quality - The measurement of the financial strength of a bond "issuer. This" measurement helps an investor to understand an issuer's ability to make timely .interest payments and repay the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower. Credit quality ratings are provided by nationally recognized rating agencies. .. _. . Credit Risk - The risk to an investor that an issuer will default in the payment of interest and /or principal on a security. .. . Current Yield (Current Return) - A yield calculation determined by dividing the annual interest received on a security by the current market price of that security. Dealer - A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays for the securities when they are delivered either to the purchaser or his /her custodian. Derivative Security - Financial instrument created from, or whose value depends upon, one or more underlying assets or indexes of asset values. Discount - The difference between the cost price of security and its value at maturity when quoted at lower than face value. A security selling below original offering price shortly after sale is also considered to be at a discount. Discount Securities - Non - interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g., U.S. Treasury bills. � -3 F -112 • Diversification - A process of investing assets among range of security types by sector, maturity, and quality rating. • Duration - A measure of the timing of the cash flows, such as the interest payment and the principal repayment, to be received from a given fixed - income security. This calculation is based on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a security is a useful indicator of its price volatility for given changes in interest rates. Fair Value - The amount at which an investment could be exchanged in a current transaction between willing parties, other than in a forced or liquidation sale. Federal Credit Agencies - Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S &Ls, small business firms, students, farmers, farm cooperatives, and exporters. Fetleta Deposit Insurance Corporation (FDIC) - A federal agency that insures ban' 1 deposits, currently up to $100,000 per deposit. Federal Funds -(Fed Funds) Funds placed in- Federal Reserve banks by,depository I institutions in excess of current reserve requirements. These depository institutions. may . lend fed funds toeach= other - overnight - or on ,a. longer basis. They may also :transfer..: - funds among each other on a same -day basis through the Federal Reserve.-.barnking. system. Fed funds are considered to be immediately available funds. Federal Horne Loan Banks (FHLB) - The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis -a -vis member commercial banks. Federal National Mortgage Association (FNMA or Fannie Mae) - FNMA, like GNMA, was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development, H.U.D. it is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans in addition to fixed -rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. Federal Open Market Committee (FOMC) - Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. Federal Reserve System - The central bank of the United States created by Congress A-4 F -113 and consisting of a seven member Board of Governors in Washington, D.C., 12 Regional Banks and about 5,700 commercial banks that are members of the system. 1 Government National Mortgage Association— (GNMA or Ginnie Mae) - Securities .guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associatidns and othref 'institutions:• Security holder is protected by full faith and credit of the U.S. Government, Ginnie Mae securities are backed by FHA, VA, or FMHM mortgages. The term pass - through is often used to describe Ginnie Maes. Government Securities - An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. _ See "Treasury Bill, Notes,_ and Bonds." Interest Rate - See "Coupon Rate ". T Interest R 'Risk - The risk associated with declines or rises in interest rates which cause an investment in a fixed - income security to increase or decrease in value. Internal Controls - An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed_ to provide .reasonable assurance that these objectives are met. _The. _ concept._of , _ reasonable assurance _recognizes that 1) the cost of a control should :not exceed. the benefits likely to be derived; and 2) the valuation of costs and benefits requires estimates and judgments.by management. Internal controls should address the following points: 1. Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 3. Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities - Book -entry securities are much easier to transfer and account for since actual delivery of a document never takes place.. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. 5. Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. 6. Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and F- 114 • • • • approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. 7. Development of a wire transfer agreement with the lead bank and third - party custodian - The designated official should ensure than an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers. Inverted Yield Curve - A chart formation that illustrates long -term securities having lower yields than short-term securities. This configuration usually occurs during periods of high inflation coupled with low levels of confidence in the economy and a restrictive monetary policy. Investment Company Act of 1940 - Federal legislation which sets the standards by which investment companies, such as mutual funds, are regulated in the areas of advertising, promotion, performance reporting requirements, and securities valuations. = Investment Policy ** and clear statement of the* objectives and'parametes formulated by an investor or investment manager for a portfolio of investment securities. Investment - grade Obligations - An investment instrument suitable for purchase by institutional investors under the prudent person rule. Investment -grade is restricted to.. those obligations rated BBB or higher by a rating agency. Liquidity - liquid asset is one that can be converted easily and rapidly into' cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked price is narrow and reasonable size can be done at those quotes. Local Government Investment Pool (LGIP) - The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. Market Risk - The risk that the value of a security will rise or decline as a result of changes in market conditions. Market Value - The price at which a security is trading and could presumably be purchased or sold. Master Repurchase Agreement - A written contract covering all future transactions between the parties to repurchase- reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer - lender to liquidate the underlying securities in the event of default by the seller - borrower. Maturity - The date upon which the principal or stated value of an investment becomes due and payable. d - F -115 Money Market - The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. Open Market Operations - Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. National Association of Securities Dealers (NASD) - A self - regulatory organization (SRO) of brokers and dealers in the over - the - counter securities business. Its regulatory mandate includes authority over firms that distribute mutual fund shares as well as other securities. Net Asset Value - The market value of one share of an investment company, such as a .. mutual fund. This figure is calculated by - totaling a fund's assets which includes securities, cash, and any accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number of shares outstanding. This is calculated once a day based on the closing price for each security in the fund's portfolio. (See below) (Total assets ) - (Liabilities) /(Number of shares outstanding). - Nominal Yield - The stated rate of interest that a bond pays its current owner,tased on par value of the security. It is also known as the "coupon ", "coupon rate ", or "interest rate ". Offer - An indicated price at which market participants are willing to sell a security or commodity. Also referred to as the "ask price ". Par - Face value or principal value of a bond, typically $1,000 per bond. Portfolio - Collection of securities held by an investor. Positive Yield Curve - A chart formation that illustrates short-term securities having lower yields than long -term securities. Premium - The amount by which the price paid for a security exceeds the security's par value. Primary Dealer - A group of government securities dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker - dealers, banks, and a few unregulated firms. Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy customers. Many interest rates are keyed to this rate. A -7 F- 116 • • • • • Principal - The face value or par value of a debt instrument. Also may refer to the amount of capital invested in a given security. Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public funds investors relating to investment practices. Qualified Public Depositories - A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not Tess than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. Rate of Return - The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return. Repurchase Agreement (RP or REPO) - A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement. are structured to compensate him for this. Dealers use RP extensively to finance,their.positions. Exception: When the Fed is said to be doing RP, it is lending money, that it, •increasing bank reserves. • Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party .to purchase securities at a specified price from a second party and a simultaneous agreement by the first party to resell the securities at a specified price to the second party on demand or at a specified date. Safekeeping - A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. Secondary Market - A market made for the purchase and sale of outstanding issues following the initial distribution. Securities & Exchange Commission - Agency created by Congress to protect investors in securities transactions by administering securities legislation. Swap - Trading one asset for another. Term Bond - Bonds comprising a large part or all of a particular issue which come due in a single maturity. The issuer usually agrees to make periodic payments into a sinking fund for mandatory redemption of term bonds before maturity. Total Return - The sum of all investment income plus changes in the capital value of the portfolio. For mutual funds, return on an investment is composed of share price appreciation plus any realized dividends or capital gains. This is calculated by taking the • A F- 117 following components during a certain time period. (Price Appreciation) + (Dividends paid) + (Capital Gains) = Total Return Treasury Bills - Short -term U.S. government non - interest bearing debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000. Auctions of three - . an+d six= rpvnth bill -s are :w eklji; -. -vu ii e::auc #ions vi o i.+e ear :bills are monthly. The yields . on these bills are monitored closely in the money markets for signs of interest rate trends. Treasury Bonds - Long -term U.S. government debt securities with maturities of- ten years or longer and issued in minimum denominations of $1 ,000. Currently, the longest outstanding maturity for such securities is 30 years. Treasury Notes - Intermediate U.S. government debt securities with maturities of one to 10 years and issued in denominations ranging from $1 ,000 to$1 million or more. - Uniform Net Capital Rule SEC Rule 15C3 -1 outlining - capital requirements =for p broker /dealers. Volatility - A degree of fluctuation in the price and valuation of securities. Weighted _Average maturity_ _ 7 .51 . 1e average maturity of all the securities that comprise a portfolio. According to SEC 2A -7, the WAM for SEC money market mutual funds may not exceed 90 days and no one security may have a maturity that exceeds 397 days. Yield - The current rate of return on an investment security generally expressed as a percentage of the security's current price. Yield Curve - A graphic representation that depicts the relationship at a given point in time between yields and maturity for bonds that are identical in every way except maturity. A normal yield curve may be alternatively referred to as a positive yield curve. Yield - to - call (YTC) - The rate of return an investor earns from a bond assuming the bond is redeemed (called) prior to its nominal maturity date. Yield - maturity - The rate of return yielded by a debt security held to maturity when both interest payments and the investor's potential capital gain or loss are included in the calculation of return. Zero - coupon Securities - Security that is issued at a discount and makes no periodic interest payments. The rate of return consists of a gradual accretion of the principal of the security and is payable at par upon maturity. A-9 F -118 • • City of Port Angeles • Investment Policy December 6, 2011 F -119 1. Purpose The purpose of this document is to identify various policies and procedures that enhance opportunities for a prudent and systematic investment policy and to organize and formalize investment - related activities. The policy outlines investments scope, objectives, delegation of authority, reporting requirements, internal control, investment limitations, safeguarding requirements, liquidity, performance expectation, quality, and maturity. The goal of the policy is to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands and conforming to all Washington statutes governing the investment of public funds. 2. Scope 1t 'shall the general' policy of •the =City of° Port`Angeles `to 'pool -all available -cash into a common investment portfolio as authorized by RCW 35A.40.050. The investment policy applies to all financial assets of the City of Port Angeles ( "City "). These funds are accounted for in the City's Financial Reports and include all funds: 3. Objective General. Fund • Special Revenue Funds • Capital Project Funds • Enterprise Funds • Trust and Agency Funds • Retirement/Pension Funds • Any new funds created by Council The primary objectives, in priority order, of the City's investment activities shall be: 3.1 Safety Safety of principal is the foremost objective. It is the primary duty and responsibility of the City Treasurer to protect, preserve, and maintain cash and investments placed in his/her trust on behalf of the citizens of the community. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. a. Credit Risk - The City of Port Angeles will minimize credit risk, the risk of loss due to the failure of the security issuer or backer, by: • Limiting investments to the safest types of securities. Pre-qualifying the financial institutions, brokers /dealers, intermediaries, 1 F -120 • • • and advisers with which the City will do business. • Diversify the investment portfolio so that potential losses on individual securities will be minimized. b. Interest Rate Risk - The City will minimize the risk that the market value of . securities in the.portfolio.will fall due to changes in. general ...interest.rates,-b.y:...__ • Structuring the investment portfolio so -that .securities -mature to -meet - .. cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity. • Investing operating funds primarily in shorter -term securities, money market mutual funds, or similar investment pools. 3.2 Liquidity The City's investment portfolio shall remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated. Because all cash requirements cannot be anticipated,=' investments insecurities' With a'ctive secondary or resale markets are recommended. A portion of the portfolio also may be placed in money market mutual funds or local government investment pools which offer same day liquidity for short-term funds. 3.3 Return on Investment (Yield) Yield should become a consideration only after the basic requirements of safety and liquidity have been met. The City's investment portfolio shall be managed in - a manner to attain a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity with the following exceptions: 4. Prudence a. A security with declining credit may be sold early to minimize loss of principal. b. A security swap would improve the quality, yield, or target duration in the portfolio. c. Liquidity needs of the portfolio require that the security be sold. The standard of prudence to be applied by investment officials shall be the "prudent investor" rule, which states "...investments shall be made with judgement and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." The Investment officer, acting in accordance with written procedures and exercising due diligence, shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse development. 5. Delegation of Authority Authority for investment decisions shall be granted to the City Manager, Finance Director and City Treasurer.. Each is authorized to sign necessary agreements and documents for the purpose of carrying out this policy which do not obligate the City for the expenditure of funds. Management responsibility for the investment program is hereby delegated to the Finance Director and /or City Treasurer. The City Treasurer or Finance Director shall be responsible for managing the day -to -day operation of the portfolio. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer and by-the City Council. -� -� Procedures should include reference to: Safekeeping, delivery vs payment, investment accounting, repurchase agreements, wire transfer agreements, and collateral /depository agreements. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate, the activities of subordinates.- 6. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. 6.1 Employees and investment officials authorized to place or approve investments shall not personally, nor through a close relative, maintain any accounts, interest, or private dealings with any firm with which the City places investments, except for regular savings accounts, checking accounts, money market accounts, or other similar transactions which are offered on a non - negotiable basis to the general public. 6.2 All persons authorized or approved for investments shall disclose to the City Manager any material financial interest in financial institutions that conduct business within this jurisdiction. 6.3 All personnel involved in the investment function shall adhere closely to the City's Code of Ethics. 7. Authorized Financial Dealers and Institutions The City Treasurer will maintain a list of financial institutions. As required by the Public Deposit Protection Commission (PDPC) all authorized public depositories will be located 2 F - 122 in the State of Washington (RCW 39.58.080). • • Authorized broker /dealers and financial institutions will be limited to those that meet one or more of the following: • financial institutions approved by the Washington Public Deposit Protection Commission; or • primary dealers recognized by the Federal Reserve Bank; or • non - primary dealers or institutions qualified under U.S. Securities and Exchange Commission Rule 15c3 -1, the Uniform Net Capital Rule, and a certified member of the National Association of Securities Dealers. 7.1 Whenever possible, the City shall make an . effort to utilize brokers or dealers doing business in the State of Washington, or recognized adequately capitalized dealers on the west coast. 7.2 A current audited financial statement is required to be on file for each financial institution and broker /dealer in which the City invests. 4_: 7.3 In selecting financial institutions for the deposit or investment of City funds, the Treasurer shall continue to monitor the financial institutions' credit characteristics and financial history throughout the period in which City funds are deposited or invested. 8. _ Authorized Investments For the City of Port Angeles, the following securities are authorized investments: All municipal corporations in Washington State, including the City of Port Angeles, are empowered by statute to invest in the following types of securities. Eligible investments are only those securities and deposits authorized by State statute as defined in RCW 39.58 and 39.59. 8.1 Investment deposits, including certificates of deposit, with qualified public depositories as defined in RCW 39.58. 8.2 Certificates, notes, or bonds of the United States, or other obligations of the United States or its agencies, or of any corporation wholly- owned by the government of the United States (such as the Government National Mortgage Association). 8.3 Obligations of government - sponsored corporations which are eligible as collateral for advances to member banks as determined by the Board of Governors of the Federal Reserve System. (These include, but are not limited to, Federal Home Loan Bank notes and bonds, Federal Farm Credit Bank consolidated notes and bonds, and Federal National Mortgage Assocation notes, bonds and guaranteed certificates of participation). 8.4 Bankers' acceptances purchased on the secondary market. 8.5 Bonds of the State of Washington and any local government in the State of 3 F -123 Washington which have, at the time of investment, one of the three highest credit ratings of a nationally recognized rating agency. 8.6 Repurchase agreements for securites listed in 2, 3, and 4 above, provided that the transaction is structured so that the City of Port Angeles obtains control over +he_ underlying - securities _and_a.Master_Repurchase Agreement .has- been.signed with 'the bank or dealer.:. 8.7 State of Washington Investment Pool. 8.8 - Commercial Paper purchased in secondary market and having received the highest rating by at least two (2) Nationally Recognized Statistical Rating Organization (NRSROs) at the time of purchase and adhering to the investment policies and procedures adopted by the State investment Board. 8.9 Mutual funds used specifically for debt issues related to arbitrage. 9. Safekeeping and Custody The City recognizes that investment risks can result from issuer defaults, =market price changes or various technical complications leadinwtolemporaryl illiquidity. 5 To decrease the risk of default, the City Treasurer shall periodically establish guidelines and strategies for investment. In addition to general policy consideration, the following specific policies shall be implemented. 9.1 All security transactions, including collateral for repurchase agreements, entered- into -by -- --the- City- -of - -- Port -- Angeles- shall -be-- conducted -on -a . delivery- versus - payment (DVP) basis. Securities purchased by the entity will be delivered against payment and held in a custodial safekeeping account with the trust department of a bank. The trust department of a bank, a third party custodian, will be designated by the investment Committee and all transactions will be evidenced by safekeeping records. 9.2 To protect against potential fraud and embezzlement, bearer instruments shall be secured through third -party custody and safekeeping procedures provided by a financial institution designated as primary agent. The - primary agent shall issue a safekeeping receipt to the City of Port Angeles - listing the specific instrument, rate, maturity and all other pertinent information. 9.3 Purchases of Bankers' Acceptances shall be limited to the top 25 national banks and the top six national banks chartered to do business in the State of Washington. Acceptances from highly rated foreign banks should be in the top 100 world banks. 9.4 For purchasing certificates of deposit (CDs) the City's investments should be limited to 85% of net worth of such institution. The Institution's status shall be reviewed and accepted by the Public Deposit Protection Commission (PDPC) or properly collateralized as required by the state for 4 F -124 amounts exceeding FDIC and FSLIC coverage. 10. Diversification • It is the policy of Port Angeles to diversify its investment portfolios. To eliminate risk_ of 1os re fromr-th , ver;Concentrat o ofTassets=ifi r- specif iatdr -its,= issuert of securities, all cash and cash equivalent assets. in all funds shall be diversified by maturity, issuer and by the class of security. Diversification strategies shall be detenriined and revised periodically by the Finance Director and investment officer for all funds. In establishing specific diversification strategies, the following constraints shall apply: Maximum % of Portfolio • Washington State Local Government lnvesti•nent Pool - 100% U.S. Treasury Obligations – 100% Federal Agency securities -- 100% Municipal Investment Accounts -- 40% 'Certificates of Deposit (CDs) - 50% - Repurchase Agreements (Repos) - 40% Bonds of State of Washington or any local government in the State of Washington – 20% Bonds of other states or local governments of a state other than the State of Washington - 15% 11. Maturities To the extent possible and to preclude sales of securities that could result in a loss, i nvestments- will -be- made -to- coincide- with -a nticipated- cash - flow -req u irernents— Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds such as the Local Government Investment Pool and money market funds to ensure that appropriate liquidity is maintained to meet ongoing obligations. 11.1 To this extent, 10% of the portfolio, at the time of investment, will be comprised of investments maturing within a year. 11.2 Satisfying this requirement, remaining funds may be invested in authorized securities not to exceed five and a half years in maturity, except when compatible with a specific fund's investment needs. Maturities longer than five and a half years must have the prior written approval of the Treasurer. 11.3 To ensure additional liquidity and provide for ongoing market opportunity, the weighted average maturity and effective duration of the overall portfolio shall not exceed three years without the prior written approval of the Treasurer. • 12. Selection of Investment Instruments Investments shall be placed using an informal bidding procedure where rates will be received from at least three institutions.With the following exception, the investment will be placed with the highest bidder. In order to stimulate the local economy, the City may place an investment with a local institution that is not the highest bidder, provided that the bid is not more than 25 basis points below the highest bidder. A local institution is defined as a bank or savings and loan association doing business inside the corporate limits of the City of Port Angeles. If a specific maturity date is required, either for_cash flow purposes or for conformance to maturity guidelines, aids will be requested for instruments which meet the maturity requirement. If no specific maturity is required, a market trend analysis will determine which maturities would be most advantageous. The City shall not knowingly make direct investments in companies supporting policies contrary - U.S. Govehimentioo ition on-Human 13. Internal Control The controls shall be designed to prevent losses of public funds arising- from fraud, employee error, misrepresentation of third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City.. Training,should be provided to staff in investments, and personnel should keep .current with financial development by participating in GFOA and MTA of US and Canada, subscribing to financial journals and periodicals, and participating in continuing education in investment management. Controls deemed most important include: control of collusion, separating transaction authorityfrom accounting and - record - keeping; custodial - safekeeping; cleardelegation - of authority, specific limitations regarding securities losses and remedial action, written confirmation of telephone transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and code of ethics standards. Appendix C shows the internal control strategy. 14. Performance Standards The investment portfolio shall be designed to attain a market-average rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints, the cash flow characteristics of the portfolio, and State and local laws and ordinances that restrict investments. 14.1 Market Yield The basis used by the City Treasurer to determine whether market yields are being achieved shall be the 12 -month moving average of the two -year Treasury. F - 126 • • • 15. Reporting The City Treasurer is charged with the responsibility of preparing a report on investment activity. 15.1 Quarterly Reports The City Treasurer shall submit a quarterly investment report to the City Council. 16. Diistribution of Income Interest income received shall be distributed monthly from the common portfolio to all participating funds in the following order: 16.1 Payment to Each Fund Payment to each fund of an- amount based the cash balance included in ----- the common portfolio for the earning period. 17. Investment Policy Adoption The City of Port Angeles' . investment -policy shall be adopted by a, resolution, of the_City..:.. -. -. Council. The policy shall be reviewed on an as- neededbasis and any modifications made thereto must be approved by the City Council. 7 F - 127 Responsibilities of the Treasurer Function Functions 1. Authorization of investment transactions • Formal investment policy - - Prepared by - Adopted by 2. Execution of investment transactions 3. Timely recording investment transactions • Recording of investment transactions in Treasurer's records • Recording of investment transactions in the accounting records 4. Verification of investment, i.e., match broker confirmation to Treasurer's records 5. Safeguarding of Assets and Records Reconciliation - of Treasurer's records to- accounting records a • Reconciliation of Treasurer's records to bank statement and safekeeping records • Review of a. Financial institution's financial condition b. Safety, liquidity, and yields of investments • Maintaining complete and current financial institution and brokerage company files • Periodic reviews of collateral 7. Annual review of the investment Policy and Investment Program 8. Changes in the Investment Policy • Prepared by • Adopted by x -8 Responsibilities Treasurer /Finance Director City Council Treasurer /Finance Director Treasurer Accounting Staff Accounting Staff Accounting Staff Treasurer Accounting Staff Accounting Staff -_ Finance Director Accounting Staff Finance Director 6. Management's periodic review of the investment portfolio in conformance to stated investment policy • Monthly Finance Director/ • Quarterly City Manager City Council Treasurer /Finance Director Treasurer /Finance Director City Council F - 128 • • Appendix D Glossary A-1 Glossary of Cash Management Terms The following is a glossary of key investing terms, many of which appear in the City of Port Angeles Investment Policy. Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of a federal agency is the Government National Mortgage Association (GNMA). An example of an FSA is the Federal National Mortgage Association (FNMA). Amortization - The systematic reduction of the amount owed on a debt issue through periodic payments of principal. Average Life - The average length of time that an issue of serial bonds and/or term bonds with a mandatory Sinking -feature is to be' Outstanding: Bankers' Acceptance (BA) - A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. Basis . Point - A. unit of measurement used in the valuation of fixed- income securities equal to 1/100 of 1 percent of yield, e.g., "1/4" of 1 percent is equal to 25 basis points._ Bid - The indicated price at which a buyer is willing to purchase a security or commodity. Book Value - The value at which a security is carried on the inventory lists or other financial records of an investor. The book value may differ significantly from the security's current value in the market. Broker - broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides; he does not position. In the money market, brokers are active in markets in which banks buy and sell money and in interdealer markets. Callable Bond - A bond issue in which all or part of its outstanding principal amount may be redeemed before maturity by the issuer under specified conditions. Call Price - The price at which an issuer may redeem a bond prior to maturity. The price is usually at a slight premium to the bond's original issue price to compensate the holderfor loss of income and ownership. Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity. Cash Sale /Purchase - transaction which calls for delivery and payment of securities on the same day that the transaction is initiated. Q -2 F -130 • Certificate of Deposit (CD) - A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs are typically negotiable. • Collateral - Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. Commercial Paper - An unsecured short-term promissory note issued by corporations, with maturities ranging from 2 to 270 days. Convexity - A measure of a bond's price sensitivity to changing interest rates. A high convexity indicates greater sensitivity of a bond's price to interest rate changes. Coupon Rate - The annual rate of interest received by an investor from the issuer of certain types of fixed - income securities. Also known as the "interest rate ". Credit Quality - The . measurement of the financial strength of a bondlisster. i;-- This ,- :-- measurement helps an investor to understand an issuer's ability to make timely interest payments and repay the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower. Credit quality ratings are provided by nationally recognized rating - agencies. Credit Risk - The risk to an investor that an issuer will default in the payment of interest and /or principal on a security. Current Yield (Current Return) - A yield calculation determined by dividing the annual interest received on a security by the current market price of that security. Dealer - A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays for the securities when they are delivered either to the purchaser or his /her custodian. Derivative Security - Financial instrument created from, or whose value depends upon, one or more underlying assets or indexes of asset values. Discount - The difference between the cost price of security and its value at maturity when quoted at lower than face value. A security selling below original offering price shortly after sale is also considered to be at a discount. Discount Securities - Non - interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, e.g., U.S. Treasury bills. 0 - F - 131 Diversification - A process of investing assets among range of security types by sector, maturity, and quality rating. Duration - A measure of the timing of the cash flows, such as the interest payment and the principal repayment, to be received from a given fixed - income security. This calculation is based on • three 'variables: term to maturity, 'coupon rate, and yield to maturity. The duration of a security is a useful indicator of its price volatility for given changes in interest rates. Fair Value - The amount at which an investment could be exchanged in a current transaction between willing parties, other than in a forced or liquidation sale. Federal Credit Agencies - Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S &Ls, small business firms, students, farmers, farm cooperatives, and exporters. Federal Deposit Insurance Corporation- (FDIC) -'= A-fderal . agency -that- insures- bank -- r - - - deposits, currently up to $100,000 per deposit. Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository institutions in excess of current reserve requirements. These depository institutions may lend fed funds to each other overnight or on a longer basis.. They may _also transfer -funds among each other on a same -day basis through the Federal- Reserve banking.. system. Fed funds are considered to be immediately available funds. Federal Home Loan Banks (FHLB) - The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis -a -vis member commercial banks. Federal National Mortgage Association (FNMA or Fannie Mae) - FNMA, like GNMA, was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development, H.U.D. It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans in addition to fixed -rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. Federal Open Market Committee (FOMC) - Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. Federal Reserve System - The central bank of the United States created by Congress 0 -4 F - 132 and consisting of a seven member Board of Governors in Washington, D.C., 12 Regional Banks and about 5,700 commercial banks that are members of the system. • • Government National Mortgage Association (GNMA or Ginnie Mae) - Securities guaranteed- by-GNMA and issued mortgage ,bankers, - commercial- banks savings and - loan associations and other institutions. Security holder is protected by full faith and.--- credit of the L.J.S. Government, Ginnie Mae securities are backed by FHA; VA, or FMHM :.:_: mortgages. The term pass - through is often used to describe Ginnie Maes. Government Securities - An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See "Treasury Bill, Notes, and Bonds." Interest Rate - See "Coupon Rate ". 1. Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping - By - �,.i ..� .,...rr.,a`- .:xe. dA;. - :Aw.�.«3 .. ., i .ru rY•i::+u_r ..� µ a.xcr.:,r1G ? f achieved. 3. Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities - Book - entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. 5. Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. 6. Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and d -5 F - 133 Inte restRat6- Riskt : -izTh =risk 'associated with' declines or rises in - interest rates° hTch - Y. 3 cause an investment in a fixed - income security to increase or decrease in value. Internal Controls - An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse.. The internal control structure is designed to -provide reasonable assurance that these objectives are met. The concept:of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits - likely to be derived; and 2) the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points: approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. 7. Development of a wire transfer agreement with the lead bank and third - party custodian - The designated official should ensure than an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers. Inverted Yield Curve - A chart formation that illustrates long -term securities having lower yields than short -term securities. This configuration usually occurs during periods of high inflation coupled with low levels of confidence in the economy and a restrictive monetary policy. _ . Investment Company Act of 1940 - Federal legislation which sets the standards by which investment companies, such as mutual funds, are regulated in the areas of advertising, promotion, performance reporting requirements, and securities valuations. 'Investment Policy - A caricise and clear statement of the objectives and-parameters formulated by an investor or investment manager for a portfolio of investment securities. Investment - grade Obligations - An investment instrument suitable for purchase . by institutional investors under the prudent person rule. investment - grade is, restricted to_ those obligations rated BBB or higher by a rating agency. Liquidity . A liquid asset is one that can be converted easily and rapidly into cash without a substantial Toss of value. In the money market, a security is said to be liquid .if the spread between bid and asked price is narrow and reasonable size can be done at those quotes. Local Government Investment Pool (LGIP) - The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. Market Risk - The risk that the value of a security will rise or decline as a result of changes in market conditions. Market Value - The price at which a security is trading and could presumably be purchased or sold. Master Repurchase Agreement - A written contract covering all future transactions between the parties to repurchase- reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer - lender to liquidate the underlying securities in the event of default by the seller - borrower. Maturity - The date upon which the principal or stated value of an investment becomes due and payable. A F - 134 • • • Money Market - The market in which short -term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. Open Market Operations - Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. National Association of Securities Dealers (NASD) - A self-regulatory organization (SRO) of brokers and dealers in the over- the - counter securities business. Its regulatory mandate includes authority over firms that distribute mutual fund shares as well as other securities. Net Asset The market value of one share of an investment company, such as a mutual fund.- This figure—is- calculated . by totaling a fund's assets which securities, cash, and any accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number of shares outstanding. This is calculated once a day based on the closing price for each security in the fund's portfolio. (See below) (Total assets)-(Liabilities)/(Number of shares outstanding). Nominal Yield - The stated rate of interest that a bond pays its current owner, based on par value of the security. It is also known as the "coupon ", "coupon rate ", or "interest rate ". Offer - An indicated price at which market participants are willing to sell a security commodity. Also referred to as the "ask price ". Par - Face value or principal value of a bond, typically $1,000 per bond. Portfolio - Collection of securities held by an investor. Positive Yield Curve - A chart formation that illustrates short -term securities having lower yields than long --term securities. - -- --- ----- Premium -- The- amount by which-the-price-paid for - a-security exceeds the security's- par- - value. Primary Dealer - A group of government securities dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker - dealers, banks, and a few unregulated firms. Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy customers. Many interest rates are keyed to this rate. A-7 F- 135 Principal - The face value or par value of a debt instrument. Also may refer to the amount of capital invested in a given security. Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public funds - investors- relating -to investment practices. Qualified Public Depositories - A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not Tess than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. Rate of Return - The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return. Repurchase Agreement (RP or REPO) - A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, that it, increasing bank reserves. _ ;a Reverse _Repurchase Agreement (Reverse Repo) - An agreement of one party- to purchase securities at a specified price from a second party and a simultaneous- - agreement by the first party to resell the securities at a specified price to the second party on demand or at a specified date. Safekeeping - A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. Secondary Market - A market made for the purchase and sale of outstanding issues following the initial distribution. Securities & Exchange Commission - Agency created by Congress to protect investors in securities transactions by administering securities legislation. Swap - Trading one asset for another. Term Bond - Bonds comprising a large part or all of a particular issue which come due in a single maturity. The issuer usually agrees to make periodic payments into a sinking fund for mandatory redemption of term bonds before maturity. Total Return - The sum of all investment income plus changes in the capital value of the portfolio. For mutual funds, return on an investment is composed of share price appreciation plus any realized dividends or capital gains. This is calculated by taking the A F - 136 • following components during a certain time period. (Price Appreciation) + (Dividends paid) + (Capital Gains) = Total Return • • Treasury Bills - Short-term U.S. government non - interest bearing debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000. Auctions of three- and six -month bills are weekly, while auctions of 'one -year bills are - monthly. The yields on these bilis are monitored closely in the money. markets for signs. .. . of.interest rate trends. Treasury Bonds. -.. Long -term U.S. government debt securities with maturities of ten years or longer and issued in minimum denominations of $1,000. Currently, the longest outstanding maturity for such securities is 30 years. broker /dealers. Volatility -A degree of fluctuation in the price and valuation of securities. Treasury Notes - Intermediate U.S. government debt securities with maturities of one to 10 years and issued in denominations ranging from $1,000 to$1 million or more. Uniform' Net'Capital'`=Rule - ~SEC Rule 1.5C3-1=' outlining capital 'requirements Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a. portfolio. According to SEC rule 2A -7, the WAM for SEC registered money market mutual funds may not exceed 90 days and no one security may have a maturity that exceeds 397 days. Yield - The current rate of return on an investment security generally expressed as a percentage of the security's current price. Yield Curve - A graphic representation that depicts the relationship at a given point in time between yields and maturity for bonds that are identical in every way except maturity. A normal yield curve may be alternatively referred to as a positive yield curve. Yield -to -call (YTC) - The rate of return an investor earns from a bond assuming the bond is redeemed (called) prior to its nominal maturity date. Yield -to- maturity - The rate of return yielded by a debt security held to maturity when both interest payments and the investor's potential capital gain or Toss are included in the calculation of return. Zero - coupon Securities - Security that is issued at a discount and makes no periodic interest payments. The rate of return consists of a gradual accretion of the principal of the security and is payable at par upon maturity. 0 -9 F - 137 9 . rs W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: DECEMBER 6, 2011 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: INTERLOCAL AGREEMENT - ARCHAEOLOGICAL SERVICES Summary: The City currently has a full -time archaeologist on staff and Clallam County periodically needs professional archaeological sservices. The 'attached agreement allows for the City to provide these services to the County based upon an hourly charge which will cover our costs. The County Commissioners have already approved this agreement. Recommendation: Approve and authorize the City Manager to sign the attached interlocal agreement with Clallam County for the City to provide archaeological services on.an_as needed basis. . Background /Analysis: Earlier this year the City /County Cooperative Services Study Group recommended a number of areas of cooperation that we should implement for providing specific governmental services. In some of these areas, the County has certain expertise or equipment they could provide, while other areas would involve the provision of the City's expertise or equipment which the County does not have available. In terms of archaeological services, this is an area where the City has a full -time professional on staff and the County may need access to these services throughout the year. The attached interlocal agreement allows the City to provide these services if requested by the County. The County Commissioners have already approved this agreement. F - 138 • • INTERLOCAL AGREEMENT BETWEEN CITY OF PORT ANGELES AND CLALLAM COUNTY REGARDING ARCHAEOLOGICAL SERVICES 1. it or? THIS AGREEMENT is entered into and executed this day of 2011 pursuant to Chapter 3934 RCW by and between Clallam County, a political subdivision of the State of Washington, (hereafter "County ") and the City of Port Angeles, a non- charter code city of the State of Washington, (hereafter "City "). In consideration of mutual benefits to be derived herefrom and covenants made herein, the City and County agree: Section 1— Purpose. The purpose of this Agreement is to set "forth the terms and conditions under which the County may obtain professional archaeological services from the City. Section 2 — Service to be Provided bv Citv. The City employs a professional archaeologist on ,. its staff. The.County does :not. From .time to time,-theCounty may determine that -it is-_efficien_t: _. ::.:.• !... and economical to obtain selected services from the City's Archaeologist. This Agreement for Archaeological Services allows the County to use the City's Archaeologist on an as needed and as available basis. Collectively, the above services may be referred to as the "cooperative undertaking." Section 3 — Insurance and Waiver of Claims. ' Each party is a member of a self-insurance pool. Each party will rely on its own self-insurance pool for indemnification of any loss, injury, or damage that might arise or result from the services provided pursuant to this Agreement. Each party waives any claim or cause of action it may accrue against the other arising from or as a result of the services provided pursuant to this Agreement. The City makes no representation or warranty regarding the opinions or products that may be delivered to the County under this Agreement. Section 4 — Representation. No separate legal entity is created by this agreement. The cooperative undertaking will be administered by a joint board consisting of one representative of the City and one representative of the County. The representative of the County will be Joel Winborn at 360.417.2429 and the City's representative will be Nathan West at 360.417.4781. Section 5 — Financino. Budget. and Compensation. Financing this cooperative undertaking and a budget thereof, shall be established and maintained as follows: In consideration for the services provided under this Agreement, the County shall pay the City $72 per hour plus actual expenses incurred. The City shall deliver to the County an itemized statement of time and expenses incurred at the end of the month for which the services were performed. The County shall pay within 15 -days after the billing date. 3:\public\s78 contracts leases\misc contracts\2010- 2012\pa archaeologist.docx F - 139 if n t1 Section 6 -- Property. For purposes of this Agreement, no real or personal property shall be acquired, held, or disposed of. Section 7 — Term of Agreement. The term of this Agreement shall commence immediately when signed by both parties and continue for two (2) years or until terminated by either party by giving written notice at least 30 -days prior to the effective date of termination. Section 8 — Miscellaneous Provisions. A. Amendment. This Agreement may be amended only in writing and only by agreement of all Parties except as set forth in this section. B. Assianment. The parties may not assign or subcontract any of their rights or duties under this Agreement except as otherwise provided herein. C. Counterparts. This Agreement may be executed in two or more counterparts and each such counterpart shall be deemed to be an original instrument. All such counterparts -. together will constitute - the -same Agreement. D. Disputes. Any action to enforce this Agreement will be brought in Clallam County, Washington. E. Listing. Pursuant to'RCW 39.34.040, this Agreement will be posted on the City and County websites: IN WITNESS HEREOF, this Agreement is executed by Clallam County and by the City of Port Angeles, Washington, CITY OF PORT ANGELES Approved as to Forrn: William E. Bloor, City Attorney j :\pubric\s78 contracts ieases\misc contracts\201O -ZO12\pa archaeologistdocx CLALLAM BOARD OF COMMISSIONERS Kent Myers, City Manager HowaV. D. rty, Jr., Chair Date: Date: I iD)I ATTEST: ATTEST: '1;1'4( f4 Janessa Hurd, City Clerk Trish Holden, CMC, Clerk of the Board Approved as to Form: 7 Mark Nichols, Chief Deputy Prosecuting Attorney F - 140 • • • • • Background /Analysis: W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: DECEMBER 6, 2011 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: INTERLOCAL AGREEMENT - ARBOR1ST SERVICES Summary: The City currently has two full -time arborists on staff and Clallam Count_ periodically • needs professional arborist services. The attached agreement allows for the City to provide these services to the County based upon an hourly charge which will cover our costs. The County Commissioners have already approved this agreement. Recommendation: Approve and authorize the City Manager to sign the attached interlocal agreement with Clallam County for the City. to provide arborist services on an as needed basis. Earlier this year the City /County Cooperative Services Study Group recommended a number of areas of cooperation that we should implement for providing specific governmental services. In some of these areas, the County has certain expertise or equipment they could provide, while other areas would involve the provision of the City's expertise or equipment which the County does not have available. In terms of arborist services, this is an area where the City has two certified professionals on staff and the County may need access to these services throughout the year. The attached interlocal agreement allows the City to provide these services, for a fee, if requested by the County. The County Commissioners have already approved this agreement F- 141 INTERLOCAL AGREEMENT BETWEEN CITY OF PORT ANGELES AND CLALLAM COUNTY REGARDING ARBORIST SERVICES THIS AGREEMENT is entered into and executed this day of 2011 pursuant to Chapter 39.34 RCW by and between Clallam County, a political subdivision of the State of Washington, (hereafter "County") and the City of Port Angeles, a non - charter code city of the State of Washington, (hereafter "City ". In consideration of mutual benefits to be derived herefrom and covenants made herein the City and County agree: Section 1— Purpose. The purpose of this Agreement is to set forth the terms and conditions under which the County may obtain professional arborist services from the City. • Section 2 — Services to be Provided. The City employs a professional Arborist on its staff. The �- County d�esmot. From=time.to -time; the County may-determine. that it is.efficient:and:- _; = =i-; economical to obtain selected services from the City's Arborist. This Agreement for Arborist services allows the County to use the City's Arborist on an as needed and as available basis. Section 3 — Insurance and Waiver of Claims. Each party is a member of a self- insurance pool. Each party will rely on its own self - insurance pool for indemnification of any loss, injury, or - .damage that might arise or result.from the services provided pursuant to this Agreement..Each y. partwaives any claim or cause of action it may accrue against the other arising from or as .a result of the services provided pursuant to this Agreement. The City makes no representations or warranty regarding the opinions or products that may be delivered to the County under -this Agreement. Section 4 — Representation. No separate legal entity is created by this agreement. The cooperative undertaking shall be administered by a joint board consisting of one representative of the City and one representative of the County. The representative of the County will be Joel Winbom at 417.2429 and the City's representative will be Nathan West at 417.4781. Section 5 — Financing, Budaet, and Compensation. Financing this cooperative undertaking and a budget thereof, shall be established and maintained as follows: In consideration for the services provided under this Agreement, the County shall pay the City $57 per hour plus actual expenses incurred. The City shall deliver to the County an itemized statement of time and expenses incurred at the end of the month for which the services were performed. The County shall pay within 15 -days after the billing date. Section 6 — Property. For purpose of this Agreement, no real or personal property shall be acquired, held, or disposed of. j:\public\s78 contras leases\rnisc contracts\2010- 2012\pa arboristdocx 21'01. ocY' Zc F - 142 • • • • Section 7 — Term of Aareement. The term of this Agreement shall commence immediately when signed by both parties and continue for two (2) years or until terminated by either party by giving written notice at least 30 -days prior to the effective date of termination. Section 8 — Miscellaneous Provisions. A. Amendment. This Agreement may be amended only in writing and only by agreement of all Parties except as set forth in this section. B. Assianment. The parties may not assign or subcontract any of their rights or duties under this Agreement except as otherwise provided herein. C. Counterparts. This Agreement may be executed in two or more counterparts and each such counterpart shall be deemed to be an original instrument. All such counterparts together will constitute the same Agreement. D. Disputes. Any action to enforce this Agreement will be brought in Clallam County, Washington. F. E. Listing. Pursuant to RCW 39.34.040, this Agreement will be posted on the City and County websites. IN WITNESS HEREOF, this Agreement is executed by CIa Angeles, Washington. CITY OF PORT ANGELES Kent Myers, City Manager ATTEST: CLAL j: \public\s78 contracts leases \rnisc contracts \2010- 2012\pa arborist.docx U 30Al26- AF COMMISSIONERS Hclard V. Doherty, Jr., Chair ounty and by the City of Port Date: Date: //Ol/Lifx,v 7i2, 1 -Pi/ ATTEST: e 71/175k_ fip /jou Janessa Hurd, City Clerk Trish Holden, CMC, Clerk of the Board Approved as to Form: • Approved as to Form: 4 2??( '. 1�•l�•di William E. Bloor, City Attorney Mark Nichols, Chief Deputy Prosecuting Attorney F - 143 DATE: December 6, 2011 TO: MAYOR AND CITY COUNCIL FROM: Dennis C. Dickson, Sr. Assistant City Attorney SUBJECT: _ Declare Certain City Property Surplus and authorize sale 4S:• .ri. .a }::� - .. . SUMMARY: The City of Port Angeles owns a triangular piece of property which is located at the northwest corner of Lauridsen Boulevard, Eunice Street, and the 1 1/12 alley intersection. Because of the size and shape of the property, it is rendered useless for anything but yard, gardening, or parking. There is no current or .foreseeable municipal use for this property. RECOMMENDATION: - BS' motion, declare the property surplus and authorize `the City Manager to sell the property in a manner and upon terms he deems in the best interest of the City. BACKGROUND/DISCUSSION: The City ofPort Angeles owns a triangular piece of property, approximately 3 500 square feet in size, located at the northwest corner of the intersection of Lauridsen Boulevard, Eunice Street, and the 11/1.2 alley. Attached is a parcel area map of the property. It is not a buildable lot under zoning code, and because of the shape and size of the property when building setbacks are applied, it is rendered useless for anything but parking, yard, or garden purposes. The property has no current or foreseeable municipal purpose, and as City owned property, remains off the tax rolls. The market value of the property has been determined to be in the $1,500.00 to $2,000.00 range by a market value analysis performed by a licensed real estate broker at the request of the City. If the City Council determines that this property is not needed for municipal purposes, it may authorize the sale of the property by means it deems appropriate. Dennis C. Dickson Sr. Assistant City Attorney W A S H I N G T O N , U.S. A. CITY COUNCIL MEMO G.LEGAI.tn MEAiOS MEMOS.2011'.Council.Surplus City Pruperty.11.30,11_wpd F - 144 • • • r ss a:1 by eh, (.11, ;i4 kid", • fa) Parcel Area Map City of Port Angeles Lot 1i Block 338 0630000333350000 DATE: December 6, 2011 CITY COUNCIL To: FROM: NATHAN A. WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: HOUSING REHABILITATION FUND ROOF REPAIR REQUEST Attachment - Letter of Request W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO Summary: A request has been submitted by Soroptimist International of Port Angeles for consideration of funding to repair the roof of the Rose House. - Recommendation: Authorize the Community Development Block Grant Administrator to execute an agreement not to exceed $20,000 for the roof repair of the Rose House. Baelcground t Analysis: In 1994 the 'City. of Port Angeles played in integral role -in establishment of the Rose House a group. transitional shelter for women and children=;br free - -. =.:: from domestic'violence and abuse. Much of the successful facilitation of the Rose House development was made possible by.•Soroptimist international of Port Angeles: - =After .over -16 years:- of contribution to the community, the Rose House is in need of significant repair. This past October, the City was contacted by .Margo Petersen -Pruss of Soroprimist .International with a request to support an emergency roof repair for the facility. It is important to note that she has also approached numerous other private businesses and organizations for help and assistance in the needed repairs. To date, approximately $10,000 has been pledged for repairs to the building. The City has established the Housing Rehabilitation Fund for Community Development Block Grant (CDBG) eligible emergency repairs and has $20,000 budgeted for this purpose in 2011. No requests for emergency repairs have been made this year with the exception of this request. The repairs are funded through standard CDBG practices with the exception that the CDBG Administrator is only authorized to fund up to a maximum of $10,000 for the repair of a single family residence. In this instance, the Rose House is a group home facility that assists multiple low income families. Staff is requesting Council authorization to fund roof repairs up to but not to exceed $20,000. Per CDBG requirements multiple estimates will be required and to date two estimates have been received ranging between $14,000 and $20,000. Council authorization is necessary considering that the amount exceeds the Administrator's authorization of $10,000. F - 146 • • • Most Sincerely, ' e(u.04-) Margo Petersen -Pruss Chair, Human Rights/Status of Women SOROPTIMIST Best for Women October 11, 2011 Dear Mr. Meyers, Mr. West and members of Port Angeles City Council, This letter Ls to acknowledge and thank you for your prior support of Rose Healthy Families of Clallam County. Rose House is a transitional shelter breaking free from domestic abuse and violence. October is Domestic Violence Awareness month, Domestic violence is a serious concern in our community and around the world. The idea behind Rose House began in 1994 and quickly gained support from the community at large. The City of Port Angeles was significant to the inception and success of the project Service clubs in Claj.am County, businesses, financial institutions, Trust Grants and many individuals became involved. This collaboration resulted in the moving of and opening of this needed home at its new location in 1995. The house was the family home of Rose Crumb and also the first location for Volunteer Hospice of Clallam County. Rose Crumb is a long time member of our organization. Soroptimist International of Port Angeles is a non-profit organization dedicated to making a difference in the lives of women and children • We have supported Rose House for over 15 years. Please review the "City Report" and attachments enclosed in this proposal for historical background. Soroptimist International of Port Angeles Foundation PQ Box 805 Port Angeles, WA 98362, USA CT"11,E OCT 1 1 2011 Efigang We are again collaborating with Healthy Families through our Foundation to raise. funds .for Rose House . and Hope House, our confidential safe house. Rose House is in desperate need of a new roof and exterior paint. We have obtained estimates from local contractors and expect this immediate need to be close to $20,000.00. In addition, we are hoping to build an ongoing fund to aid in the repair and maintenance of Rose House. Our specific request of the City of Port Angeles is to fund the new roof per our accepted bid from Diamond Roofing in the amount of $$14,493.08. You will find enclosed two bids along with an explanation of the endeavor for relief, repair or replacement from all of the original parties involved in the current roof from Becca Korby, Executive Director of Healthy Families of Clallam County. We are looking to you for your support and hoping that you will make a donation to help us help women and children who are breaking free from domestic violence in our community. Thank you for considering our request and your donation. We look forward to hearing from you. 4111 5 oroptimist International of Port Angeles Foundation is a non-profit organization under section .501 (c) 3 ',be Internal Revenue Service code (Tax If3## 9I -1 755225). As such, contributions made to this organization are deductible for income tat Atli-=rises. F - 147 • • • Background /Analysis: W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: DECEMBER 6, 2011 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: 'PENPLY.PAYBACK AGREEMENT Summary: At the November 1, 2011 City Council meeting, Council moved to table this issue to the December 6 meeting. Recommendation: Approve and authorize the City Manager to sign the Agreement to Pay Delinquent Utility Bills between the City of Port Angeles and Peninsula Plywood Group, LLC. At the November 1, 2011, City Council meeting a payback agreement with PenPly was discussed with no action taken. Council moved to table the issue to the December 6, 2011. Since this prior Council discussion, Pen Ply has made their current payments on their utility account. AGREEMENT TO PAY DELINQUENT UTILITY BILLS This Agreement is made between the City of Port Angeles (hereinafter referred to as the "City ") and Peninsula Plywood Group, LLC, a Washington corporation (hereinafter referred to as "Peninsula Plywood ") In consideration for the benefits to be derived from compliance with this Agreement, the parties recite and covenant as follows: 1. Recitals. A. The City claims . that Peninsula Plywood owes to the City. the sum of $298,572.45, which includes principal, interest and penalties. B. Peninsula Plywood acknowledges that it is delinquent in payment to the City for utility services it has furnished to Peninsula Plywood and that the City, under both state law and city ordinance, could now disconnect utility services to Peninsula Plywood. C. Both parties recognize that disconnection of utility services would cause Peninsula Plywood to immediately halt its business operations and to terminate its employees. 2. Agreement to pay past due amounts. A. For the purposes of satisfying the delinquent utility charges owed by Peninsula Plywood to the City of Port Angeles and of securing continued utility services to Peninsula Plywood's facilities, Peninsula Plywood shall pay to the City eleven (11) consecutive monthly installments in the sum of $24,881.04 per month, due and payable on the 22n day of each month, beginning on December 22, 2011. Peninsula Plywood shall pay to the City a final payment in the amount of $24,881.01 on or before November 22, 2012. B. In addition, Peninsula Plywood shall pay to the City the full amount of all monthly utility charges billed by the City for utility services consumed during the current monthly billing period. C. So long as the payments required by paragraphs A and B above are timely made in full and kept current, the City agrees it shall not disconnect utility services to Peninsula Plywood's facilities. D. The City agrees that it shall accept, as full and complete compromise and satisfaction of the delinquent utility payments now accrued, the 12 monthly installment payments described in paragraph A above. As long as the payments are made in a timely manner, and the sum of $298,572.45 is fully - 1 - 1 -2 • • • • • • Attest: 3. Utility Deposit. 4. Entire Agreement. Approved as to form: William E. Bloor, City Attorney Janessa Hurd, City Clerk paid, then the City will forgive interest and penalties accrued after June 20, 2011. E. So long as Peninsula Plywood remains in good standing with the terms of this Agreement, no additional interest and penalties will accrue. F. In the event Peninsula Plywood fails to timely and fully make any payment required by paragraphs A or B above, the City may declare this Agreement to be terminated. In that event, the full amount of interest and penalties, calculated as if this Agreement had not been made, shall immediately become due and payable; and the City may disconnect utility services and pursue its legal remedies to collect the sums due. In addition to making timely payments as required in Paragraphs A and B above, Peninsula Plywood shall maintain a utility deposit, with the City in the minimum amount of $29,440; and Peninsula. .Plywood shall increase its utility deposit to the amount of $47,610 prior to close out of the Peninsula Plywood Community Development Block Grant. This Agreement constitutes the entire agreement between the City and Peninsula Plywood and it supersedes all prior communications and proposals, whether electronic, oral, or written between the City and Peninsula Plywood with respect to the delinquency covered by this Agreement. IN WITNESS WHEREOF, the City and Peninsula Plywood have executed this Agreement as of the date and year last written below. CITY OF PORT ANGELES PENINSULA PLYWOOD GROUP, LLC. By: By: Title: Title: Date: Date: G:\LEGAL\a AGREEMENTS &CONTRACTS\201 1 Agrmts &ContractsWenPlyAgreement DelinquentUtilityBills 10 12 11.wpd 2 1 -3 CITY OF • �� r OMPIEW W A S H I N G T O N , U.S. CITY COUNCIL MEMO DATE: December 6, 2011 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works & Utilities SUBJECT: Combined Sewer Overflow Professional Services Agreement Amendment •No:.12;= Project .WW08 -2008 Summary: This amendment revises the 100% design drawings of the Combined Sewer Overflow (CSO) Phase 1 project by extending the termination point further south on Oak Street for the new force mains. This new termination point is to avoid conflict with the Waterfront Transportation Improvement Project (WTIP) Phase 1. The action will ultimately prevent unnecessary costs to both projects. Recommendation: Approve and authorize the City Manager to sign Amendment No. 12 to the Professional Services Agreement with Brown and Caldwell in an amount not to exceed $13,196, which increases the maximum compensation under the agreement from $4,193,415 to $4,206,611, and to make minor modifications to the agreement, if necessary. Background /Analysis: For the past year and a half, City staff has worked diligently to review both the Combined Sewer Overflow (CSO) and Waterfront Transportation Improvement (WTIP) projects jointly to avoid conflicts that could result in unnecessary costs or time delays. During the review process for the WTIP Phase I (60% design) documents, a critical overlap of work area was identified with that of the CSO Phase I project that poses the potential for scheduling conflicts, cost inefficiencies, and rework for one or both projects. The critical juncture is at the corner of Oak Street and Railroad Avenue where the westernmost termination point for the CSO Phase 1 project would occur to tie back into the existing wastewater force main system. At that particular intersection, a pull -pit for the new wastewater force mains is required. Consequently, the timing of this work for both projects as well as the endpoints needed re- evaluation. City staff and both design teams were brought together in November 2011 to determine the best resolution to this conflict. After careful consideration, it was determined that the most efficient course of action would be to extend the termination point for the CSO Phase 1 project further south on Oak Street by approximately 250 feet in order to avoid the WTIP Phase 1 project footprint. This will involve additional design effort for the Brown and Caldwell professional services agreement and thus approval is being requested. 1 -4 • • • • • • December 6, 2011 City Council Re: CSO Professional Services Agreement Amendment No. 12 Page 2 In addition to this, the schedule had to be resolved since both of these projects are expected to be working nearly at the same time. Since the pull -pit at the intersection of Oak Street and Railroad Avenue is still necessary, that work in the CSO project best occurs prior to the finish work along Oak Street that is envisioned under the WTIP Phase 1 project. Additionally, at the end of the CSO Phase 1 project after all of the force main, tank, and plant work is done, the existing force main will be tied into the new force main system with that segment of the old existing force main that is in the harbor being decommissioned. This work can only be done at the end of the CSO Phase 1 project. The effective sequencing of work activities anticipated at this time is as follows: ACTIVITY 1. Railroad Avenue waterfront & roadway reconstruction 2. Pull new force mains under "" Railroad Street and demolish roadway and install new force mains in Oak Street 3. Oak Street roadway reconstruction WTIP Phase 1 contractor 4. Other CSO Phase 1 force mains, CSO Phase 1 contractor tank, and plant upgrades 5. Tie -in CSO Phase 1 force mains to CSO Phase 1 contractor existing force main at the intersection of Front Street and Oak Street CONTRACTOR EXPECTED SCHEDULE WTIP Phase 1 contractor June — September 2012 CSO Phase 1 contractor September = October . • x'2012:; . t. . November — December 2012 June 2012 — December 2013 October 2013 — November 2013 The critical sequencing is that activity 2 happens before activity 3, and that ultimately the final tie - in for the CSO Phase I project doesn't disturb any finished work from the WTIP Phase 1project. There are some potential cost savings to both projects by this coordination effort. By doing this, redundant work activities can by assigned solely to one of the projects. In particular, the CSO project can undertake part or all of the demolition work required on Oak Street while the WTIP project can undertake part or all of the finish work that would have appeared in both contracts. The amount of cost avoidance will be determined by the actual timing of these activities, but both design teams are committed to realizing any of these savings to the maximum extent possible. The additional work to the Brown and Caldwell contract involves the design of the additional segment of force main along Oak Street. Note that this work was originally envisioned to occur with the CSO Phase 2 design, so by doing this now, we are only moving this cost from the Phase 2 design to the Phase 1 design, with no real change in overall cost for the design of both projects. The additional work to the CSO Phase 1 design is summarized in the following table: N: \CCOUNCIL\FINAL \Combined Sewer Overflow (CSO) Prof Services Agreement Amendment No 12.docx 1 - 5 December 6, 2011 City Council Re: CSO Professional Services Agreement Amendment No. 12 Page 3 Task 11.2 Task 11.7 1 Description Amount Surveying — Provide surveying to incorporate the extension $3,531 of new wastewater mains to the new termination point north of Front Street on Oak Street. Bid Documents — Incorporate additional design to move the $9,665 termination point for the current force main tie in on Oak Street to just north of the intersection of Front Street, providing the necessary new mains to the former. Total 1 $13,196 It is recommended that Council approve and authorize the City Manager to sign Amendment No. 12 to the Professional Services Agreement with Brown and Caldwell, in an amount not to exceed $13,196, which increases the maximum compensation under the agreement from $4,193,415 to $4,206,611, and to make minor modifications to the agreement, if necessary. N: \CCOUNCIL\FINAL \Combined Sewer Overflow (CSO) Prof Services Agreement Amendment No 12.docx I - • • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: December 6, 2011 TO: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY & ECONOMIC DEVELOPMENT SUBJECT: FINAL INFILL OVERLAY ZONE (IOZ) SUBDIVISION MALONEY HEIGHTS - 2300 BLOCK WEST 16 STREET Summary: Consideration of final approval of an Infill Overlay Zone development resulting in the creation of 14 single family residential sites and one 28 -unit apartment site in the City's Residential Medium Density zone that was given preliminary approval in October, 2009. Recommendation: Following review and discussion during the public meeting, staff recommends that the City Council move to adopt the attached ordinance approving the final subdivision citing (1) condition; (12) findings and (5) conclusions listed in Exhibit "A" to the attached ordinance in support of that action. Backeround / Analysis: The Planning Commission conducted a public hearing on September 23, 2009, in consideration of a proposal submitted by Habitat for Humanity of Clallam County to develop a property zoned Residential Medium Density (RMD) by use of the City's Infill Overlay (1OZ) zone. The site is situated between "N" and "0" Streets and contains approximately 4.3 acres. Site development includes 14 single family residential building sites that will be developed by Habitat for Humanity including a cluster development area, and one 28 -unit apartment structure that is owned and operated by Serenity House of Clallam County for chronically homeless individuals. Site improvements include a dedicated interior street that is a hybrid of the City's standard and suburban street development standards and includes a sidewalk along one side with landscaping trees. Parking is permitted along only one side of the street and in designated parking areas within the subdivision. Improvement to the connecting collector street (16 Street) west to "0" Street was a condition of site development to ensure developed access to the medium density site. Per Council decision, improvements to 16 Street do not include development west of the site to "0" Street. Self imposed design restricts vehicular ingress and egress to 18 Street through the site. Pedestrian access to 18 Street is provided through the site for residents via sidewalk. J 1 City Council Memo — December 6, 2011 Maloney Heights Final Subdivision Page 2 Following submittal of the final application, staff reviewed the information relative to compliance with the conditions of approval. Attachment "A" to this memorandum provides Council with information as to how the conditions of approval have been met. Given the statutory requirements for approval of a final subdivision (30 days from receipt), Council should waive the second reading of an ordinance and adopt the ordinance, condition, findings, and conclusions discussion, findings and conclusions. The Planning Commission minutes, recommended conditions, findings, and conclusions in support of approval of the preliminary IOZ (Attachment "A "), and Department Report are attached to this memorandum. Staff will be available for questions. Attachments: "A" How conditions, findings, and conclusions have been met "B" Ordinance, condition, findings, and conclusions • • ATTACHMENT "A" PRELIMINARY CONDITIONS, FINDINGS, AND CONCLUSIONS IN SUPPORT OF . MALONEY HEIGHTS INFILL OVERLAY ZONE /SUBDIVISION with notations as to how the conditions of approval have been satisfied noted in italics: • Conditions: 1 The interior street identified as Habitat Court shall be sized to accommodate solid waste collection vehicles such that no backing up is required. The interior street has been developed to Urban Services Standards but has been named "Maloney Court." 2. Signage shall be placed along the access to Lot 15 leading from 18 Street to the apartment building indicating that parking adjacent to the curb is prohibited. Curbing along that access way shall be painted red. The signage has not been placed as of review date, but is in the works. The curb has been painted. 3. Fire hydrant spacing shall be as required by the City Fire Department to a maximum 1000' of separation distance. All structures shall be fitted with residential sprinkler systems. Wording is on the final plat indicating the requirement for residential sprinkler systems. 4. Electric utility service shall be underground. Cost of 3 -phase power to the apartment unit will be at the developer's expense. The City will incur the cost of extension of 3 -phase power from beyond the point of service tol6 Street. The 3 -phase power shall be in the . same trench as the single phase power serving the residential lots. The developer will coordinate this action with the City's Public Works and Utility Division. Required easements shall be identified on the final drawing. Done 5. Prior to final plat approval, water service shall be extended to the lots as required by the Public Works and Utilities Department with easements provided on the final plat. Done 6. Stormwater improvement plans shall be submitted for approval and utilities installed prior to final plat approval. Improvements must meet the current version of Chapter 5 of the Urban Services Standards and Guidelines and Section 13.63 of the Port Angeles Municipal Code. Done. Maintenance wording is contained within the CC &Rs and the stormwater system has been inspected and approved by the City's Stormwater Engineer. 7. Sanitary sewer shall be extended to the new lots as required by the Public Works and Utilities Department with easements identified on the final plat. Done. 8. Building setbacks shall be identified on the final plat with address numbers provided by the Building Division. Done. 1111 9. The applicant shall place a statement on the plat and make it known to all subsequent purchasers of subject lots that said lots are in the proximity of the William R. Fairchild J -3 City Council Memo — December 6, 2011 Maloney Heights Final Subdivision Page 4 International Airport, and that the Port of Port Angeles does not warrant that these lots will always be outside the lowest noise contour currently established for residential use. Done. 10. No access shall be permitted to lots accessing off Habitat Court until West 16 Street is developed to City standards. Improvements to 16th Street prior to final plat approval shall include a 27 -foot wide paved surface (one half width plus 10') with curb and sidewalk along the entire site frontage extending east to the improved portion of 16 Street west of "N" Street. Improvement to Sixteenth Street wcst of the property frontagc to "0" Street Deleted wording indicates a change made by Council on appeal. Otherwise, improvements to 16 Street have been placed according to Urban Services Standards and have been approved. 11. Fourteen (14) off - street parking spaces shall be provided for the 28 -unit apartment structure, which is a reduction from the required 56 spaces required by Section 14.40.010 PAMC. The applicant shall provide monthly parking reports, including counts and photographs, for the parking areas designated for the 28 -unit apartment buildi,ng.for__a..._ ._ . . period of one year from the date of occupancy. If, following the one year review period, the designated parking areas are inadequate to handle the demand, or adverse impact from the parking is experienced , a parking management agreement shall be entered into with Serenity House for shared use of existing parking at the shelter location or some other acceptable remedy may be imposed including the creation of additional parking if it is determined by the City following the one year review that the significant parking reduction is inadequate for the use. The City has not received any complaints nor noticed a need for additional on site parking for this location within the past year. 12. Landscaping shall be installed per plans approved by the Director of Community and Economic Development. Done. 13. The applicant shall provide for a mechanism to ensure that 30% of the housing units remain attainable in perpetuity and shall provide documentation of such mechanism to the Director of Community and Economic Development for approval and noted on the final plat. Wording referencing this requirement is on the plat. The mechanism is explained in the CC&R's. 14. The applicant shall submit for review and approval by the City CC &Rs that include at a minimum, but may not be limited to: a. The formation of a homeowners association, or other organization that will provide adequate oversight and authority for the protection, maintenance, and operation of communal or joint ownership facilities of the IOZ, including stormwater and drainage facilities and the management of the landscape features; b. A proposed set of architectural design elements and /or guidelines to be followed during construction of all residential structures on the site; and c. A method of dispute resolution for residents of the IOZ /subdivision. CHECK CCRs shall be submitted for review and approval prior to final of the 1OZ. Done. J -4 • • • • • • ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, approving a 15 lot subdivision in the RMD zone known as Maloney Heights Subdivision. WHEREAS, the City Council of the City of Port Angeles has considered the public use and interest served by the Maloney Heights Subdivision and dedication; and WHEREAS, the City Council finds that, subject to the condition stated in the attached Exhibit A, Condition, Findings, and Conclusions, Maloney Heights subdivision includes appropriate provisions for the public health, safety and general welfare; and WHEREAS, the City Council finds that the public interest will be served by approval of the Maloney Heights subdivision and dedication; and WHEREAS, the proponents of the Maloney Heights subdivision and dedication have made appropriate provision for public improvements, as stated in more detail in the attached Condition, Findings and Conclusions; and WHEREAS, the City of Port Angeles Public Works and Utilities Department has certified that there are adequate means for supplying water and for sewage . disposal in. the. subdivision and dedication; and WHEREAS, the final subdivision and the estimate for bonding improvements have been accepted by the City Engineer of the City of Port Angeles; and WHEREAS, the City Council finds that, as conditioned, the Maloney Heights subdivision and dedication conforms to all conditions of the preliminary plat approval for the -1- J -5 Maloney Heights subdivision and that said subdivision meets requirements of local and state law in effect at the time of the preliminary plat approval. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO ORDAIN as follows: Section 1. The attached Condition, Findings and Conclusions are hereby adopted and incorporated herein. Section 2. ..... _The.Maloney Heights subdivision is hereby approved, subject to. the.. _ condition adopted in Section 1. Upon satisfaction of the above condition, the appropriate officers of the City of Port Angeles are hereby authorized to sign the final subdivision plat and authorize recording of the document with the Clallam County Auditor. Section 3 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of December, 2011. ATTEST: Janessa Hurd, City Clerk 2 MAYOR, Dan Di Guilio J -6 • • • • • • APPROVED AS TO FORM: William E. Bloor, City Attorney PUBLISHED: , 2011 By Summary G:\LEGAL\a ORDINANCES& RESOLUT1ONS \ORDINANCES.2011\29 - Maloney Heights Subdivision.11.29.11.wpd -3- CONDITION, FINDINGS, AND CONCLUSIONS IN SUPPORT OF FINAL PLAT APPROVAL OF MALONEY HEIGHTS SUBDIVISION: Condition: Findings: EXHIBIT "A" 1. The Conditions, Covenants, and Restrictions (CC &R's) submitted for final approval shall be filed with the plat and shall remain in effect for the life of the subdivision. Any amendment to the CC &R's that involve maintenance or oversight of the operation of communal or jointly owned facilities within the IOZ, including but not limited to stormwater and drainage facilities and the management of landscape features within rights -of -way, shall be approved by the City prior to enactment. 1. The Planning Commission conducted a public hearing on September 9, 2009, in consideration of a preliminary Inf ll Overlay Zone (IOZ) development entitled "Maloney Heights" in accordance with Port Angeles Municipal Code (PAMC) 16.08.050 and. PAMC Chapter 17.45. A recommendation of approval was subsequently forwarded to the City Council with the Council preliminarily approving the subdivision on October 6, 2009 with 14 conditions. 2. A request for final consideration of the Maloney Heights IOZ subdivision was submitted by Zenovic and Associates on behalf of the property owner Habitat for Humanity on November 21, 2011. Per Ordinance 3441, review of final subdivisions does not require a public hearing but is considered at a public meeting. 3. Port Angeles Municipal Code Chapter 16.08 sets forth local requirements for subdivision development. The City's Inf ll Overlay Zone requirements are found in PAMC Chapter 17.45. 4. The subject property is identified by the Port Angeles Zoning Map as Residential, Medium Density, RMD and is identified on the City's Comprehensive Plan Land Use Map as Medium Density Residential (MDR). 5. The Revised Code of Washington (RCW) 58.17 contains the State's guidelines for the uniform subdivision of land. RCW Section 58.17.110 requires a city to ensure that the public use and interest will be served by the establishment of a subdivision. The City shall determine if appropriate provisions are made for the public health, safety, and general welfare which includes open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, and shall consider all other relevant facts including sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. J -8 • • • • 6. Following submittal of the request for final subdivision approval, the Port Angeles Public Works and Utilities Department reviewed and approved the infrastructure improvements and approved them per the conditions of preliminary approval. All utilities including potable water, sanitary waste, stormwater control, and refuse collection are available to the new lots. • • 7. Fire Code requires that structures within a multiple- family- zoned subdivision shall be fitted with a residential fire sprinkler system. A note on the final plat requires residential fire sprinkler systems for future development. The City's Fire Department approved the development. 8. The proposal was reviewed with respect to the City's Comprehensive Plan. The following Comprehensive Plan policies were found to be most relevant to the proposal: Growth Management Element Goal A; Land Use Element Goal A, Policy A.2, Goal B, Policy B.1, B.2, B.3, and B.4, Goal C; Transportation Element Goal A, Policy A.3, A.6, and A.11; Utilities and Public Services Element Policy C.2; Capital Facilities Element Goal A, B, Policy B.1 8.3 B.4 B B.6, B.7, C.1, C.2, C.3, C.4, C.5, and C.7. 9. The site is accessed from 16 Street between "N" and "O" Streets. Preliminary conditions of approval required improvement to the adjacent access street, .16 Street, including hard surface paving and sidewalk. Sixteenth Street and the interior street named "Maloney Court" are developed to the City's Urban Services and Standards Guidelines that includes sidewalk along one side, surface paving, and street trees. 10. The site is not considered a frequently flooded area; it is not listed on the Federal Emergency Management Act (FEMA) maps that denote areas that are within 100 -year flood areas. 11. The City's Police, Fire, and Public Works and Utilities Departments serve the site. 12. The City's State Environmental Policy Act (SEPA) Official issued a Determination of Nonsignificance (DNS #1139) in preliminary review of the subdivision satisfying the City's responsibility under SEPA. Conclusions: A. As conditioned, the final subdivision is consistent with the Port Angeles Comprehensive Plan and Zoning Code, and required improvements have been made in accordance with the conditions of preliminary plat approval issued by the City Council on October 6, 2009. B. As conditioned, the proposal is consistent with the Port Angeles Subdivision Ordinance PAMC Chapter 16.08, with the Port Angeles Zoning Code PAMC Chapter 17.45, and the Washington State Subdivision Act RCW 58.17. C. As conditioned, appropriate provisions have been made for the public health, safety and general welfare which includes open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools and school grounds, sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school. J -9 D. The condition of final approval will ensure the continued maintenance of common facilities. E. As conditioned, the public interest is served in the platting of this subdivision as articulated in the City's Comprehensive Plan, Subdivision, and Zoning Ordinances. The subdivision provides for development of new homes within the City of Port Angeles consistent with the Growth Management Act with services provided per standards set by the City's Urban Services and Standards Guidelines. Adopted by the Port Angeles City Council at its meeting of December 6, 2011. Dan DiGuilio, Mayor Janessa Hurd, City Clerk J -10 • • • • CITY OF W A S H I N G T O N , iU . S. A. CITY COUNCIL MEMO DATE: DECEMBER 6, 2011 To: CITY CouvCI.tf FROM: KENT MYERS, CITY MAN AGER YVoNNE ZIOATKOWS T, FINANCE DIRECTOR SUBJECT: 2012 BUDGET ADOPTION Summary: The City of Port Angeles has held public hearings on the budget as required by State law. Tonight's public hearing is a continuation from November 15. The preliminary budget has been available for citizen review since November 1. Recommendation: 1.) Continue the public hearing from November 15; 2.) Close the public hearing; 3.) Adopt the Budget Ordinance. Background/Analysis In accordance with state statutes, the 2012 Preliminary Budget was filed with the City Clerk on November 1, 2011. Prior to that, the full Council reviewed the proposed 2012 preliminary budget, as well as the 2011 amended budget, at budget workshops in September /October, and received an update on 2012 revenues and expenditures at the November 1 and 15 Council meetings. The public was invited to comment on projected revenues and expenditures, as well as any specific information contained in the budget document. The first public hearing was held November 1 and focused on revenue sources and property taxes. At the November 15 public hearing, staff presented the expense portion of the budget. As recommended by Council at the November 15' meeting, additional funding of $14,000 for the Fine Arts Center is included in the proposed 2012 Final Budget. There are a few budget changes related to capital projects and project funding. One significant change included in the Final Budget is that draws on Public Works Trust Fund loans scheduled for 2011 were moved to 2012. This change, along with the reduction of the loan interest, required the debt service payments to be recalculated. This resulted in a reduction in the Wastewater Utility Fund's expenses in 2011 of nearly $397,000, and an increase of K -1 2012 Budget Adoption memo December 6, 2011 Page 2 of 2 approximately $352,000 in debt service payments for 2012. Another change included in the 2012 budget is an increase of approximately $542,000 for Waterfront Development project expenses. Funding for this increase will come from remaining funds previously designated for the Gateway Multi -Modal Transportation Center project, as well as grant revenue associated with this closed project. For 2011, Gateway project expenditures were reduced almost $217,000 and grant revenues were increased by just over $325,000, which together will fund the increased scope of the Waterfront Development project. Another change, approved by Council in May 2011, and included in the amended 2011 budget, is increased expenses of $134,000 for the 4 Street Stormwater project design. Capital projects were reviewed to determine if projects budgeted in 2011 were anticipated to continue into 2012, or if projects budgeted in 2012 could be deferred to the 2013 budget. Attached to this memo for Council consideration are additional recommended changes to the capital budget (not included above) which will decrease expenses by 51.3 million. It is important to note that after the first of the year, State Budget reductions may require additional adjustments to the 2012 Final Budget. If further budget reductions are needed, staff will present recommendations for Council to consider at that time. The 2011 amended budget is $ 109,679,223, which is $ 14.8 million less than the original budget. The majority of these changes are related to capital projects. The 2011 capital projects budget was reduced by nearly $19 million; these projects will continue in 2012. Major increases in expenses are 52 million for power purchases, 51.1 million budgeted for conservation grants, and an increase in transfers to fund future projects in 2012 (for the Waterfront Development and Lauridsen Bridge projects). Overall, the City's 2012 proposed budget is $ 130,086,410 and includes nearly 534 million for capital and 596 million for operations. The majority of the $34 million in capital projects are projects which were deferred from 2011 or are continuing in 2012. Attached is the Final Budget ordinance, which is scheduled for adoption at tonight's meeting, as well as changes to the 2012 Preliminary Budget, both capital and non - capital related. Attachments: Changes to the Preliminary Budget Changes to Capital Project Expenses Budget Ordinance K -2 • • • • • Changes to 2012 Preliminary Budget 11/28/2011: Amount (000's) General Fund Changes {negative }/positive: 1, Reduce revenue in property tax due to lower new construction (11) 2. Reduce revenue due to final cost allocation (23) 3. Eliminate transfer to electric utility (residential) 51 4. Add transfer to Electric Utility for Nippon base rate (36) 5. Changes to retirement /personnel 15 6. Additional cost for police technology (20) 7. Decrease in IT cost allocation 6 8. Decrease transfer to Medic 1 4 9. Increase support to Fine Arts Center 14 Net impact on GF Budget 0 Other Considerations in GF: Liquor Profit Board County & State Budget cuts Contingency for unforeseen circumstances Electric Utility Changes (negative)/positive: 1. Eliminate support from GF (51) 2. Add GF support for Nippon base charges 36 3. Reduce debt payment due to refinancing 12 4. Reduce cost allocation 35 Net impact on Electric Utility Budget 32 Changes in Other Funds (negative) /positive: 1. Decrease cost due to cost allocation: 63 2. Reduce PenCom expenses for capital 50 3. Decrease REET revenue (20) 4. Reduce CDBG exp. 30 5. Reduce revenue in IT due to cost allocation (81) 6. Wastewater debt service payment 352 7. Increase Waterfront Development project expense 542 8. Increase Fine Arts Center support from GF 14 Total Changes in other funds 950 Use of reserves for 2001 GO Bond (final payment) 47 Changes to Capital Project Expenses for 2 011 Amended Budget and 2012 Proposed Budget: Project Title 1. Upgrade "A" Street Substation Transformer 2. 4th Street Stormwater Improvements 3_ City Per Fire Suppression 4. Plant De- watering Improvements 5. Digester Mixing Improvements 6. Transmission Line Upgrade - Washington to 1St 7. Airport Industrial Park Electric Service 8. OMC Redundant Power Phase! (Conduit) 9. Stormwater at Laurel & US101 10. Transfer Morse Creek Water Lines to Clallam PUD 11. McDougal Pressure Zone improvements 12. Dry Polymer Feeder Replacement WWTP 13. Turbo Blower Installation 14. Carbon Scrubbers WWTP 15. Waste Activated Sludge Thickening WWTP 16, Fiber Optic Connections to CSO Sites 17. Sewer Trestle at Francis & 8th 18. Ediz Hook Harbor Erosion Repair- FEMA 19. Cable Restoration - Phase IV 20. E Street Reservoir Cover Repainting 21. Septage Receiving Station Net impact on GF Budget 2011 2012 Amended Proposed Budget Budget (60,000) 60,000 (151,000) 163,237 (130,000) 140,000 (100,000) 62,847 (20,000) 15,205 O (220,000) 0 (400,000) 0 (110,000) D (75.000) 0 (400,000) (40,000) (400,000) (5,000) (46,263) O (30,725) (5,000) (45,314) (20,000) (32,397) O (50.000) (60.000) (225,000) 0 805 0 0 (102,500) (693,500) 2011. budget carry -over 2011 budget carry -over 2011 budget carry -over 2011 budget carry -over 2011 budget carry -over Design in 2012; Construct 2013 Defer to future; Port not developing (net reduction zero) Defer to future; OMC planning for alternate route Defer to 2013: reevaluate need Defer to future Defer to future; PUD reservoir Reduce amount Reduce amount Reduce amount Reduce amount Reduce amount Reduce amount Add expense based on additional FEMA grant revenue 100,000 Add: Phase IV scheduled for 2012 30,000 Add $30K of CFP Design 120,000 Add to expend 2010 bond (1,342,605) K -4 • • • • • • ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington amending the 2011 budget and adopting the 2012 budget for the fiscal year ending December 31, 2012. WHEREAS, the City Manager of the City of Port Angeles completed and placed on file with the City Clerk an estimate of the amount of the moneys required to meet the public expenses, reserve funds, and expenses of government of the City for the fiscal year ending December 31, 2011, as amended, and a proposed budget for the fiscal year ending December 31, 2012, as attached hereto as Exhibit "A" and Exhibit `B "; and WHEREAS, a notice was published that the City Council would meet and hold public hearings at the hour of 7:00 p.m., in the Council Chambers of Port Angeles City Hall, on Tuesday, November 1" , 2011, Tuesday, November 15` , 2011, and Tuesday, December 6r' , 2011, for the purpose of masking and adopting a budget for fiscal year 2012 and giving taxpayers within the limits of the City of Port Angeles an opportunity to be heard upon said budget; and WHEREAS, the City Council did meet at said times and place and did then consider the matter of said proposed budget, NOW, THEREFORE, the City Council of th.e City of Port Angeles, Washington, do ordain as follows: Section 1. The 2011 budget for revenues and expenses in the Electric fund, Port Angeles Housing Rehabilitation fund and the Conservation fund, and the aggregate totals for all funds combined, as set forth in Ordinance 3417, are hereby amended as shown in Exhibit Section 2. The budget for the City of Port Angeles, Washington, for the year 2012 is hereby adopted at the fund level in its form and content as set forth in the document entitled - 1 - K -5 "City of Port Angeles, Washington 2012 Budget," a copy of which is on file in the Office of the City Clerk, and which is incorporated herein by this reference. Section 3. Estimated resources for each separate fund of the City of Port Angeles, and aggregate expenditures for all such funds for the year 2012 are set forth in summary form in Exhibit B that is attached hereto, and are hereby appropriated for expenditure at fund level during the year 2012. Section 4. The City Clerk is hereby directed to keep on file the budget referred to in Section 2 above and to transmit a complete copy of the final budget to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 5. The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's /clerical errors, references, ordinance numbering, section /subsection numbers and any references thereto. Section 6. This Ordinance exercises authority granted exclusively to the City Council and is not subject to referendum. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles, Washington, at a regular meeting of said Council on the day of , 2011. ATTEST: Janessa Hurd, City Clerk PUBLISHED: By Summary , 2011 - 2 - MAYOR APPROVED AS TO FORM: William E. Bloor, City Attorney G:'LEGAL1a ORUINA LACES &RESOLUTIONS`ORDENANCES.2011 , "_8 - 2012 Budge! Ordinance.wpd K -6 • • • • • • CITY OF PORT ANGELES, WASHINGTON 2011 AMENDED BUDGET EXHIBIT A General Fund Fund 2011 2011 2011 2011 Beginning Amended Amended Ending Balance Revenue Expenditures Balance 5,558,235 18,625,853 18,685,380 5,498,708 Special Revenue Funds Lodging Excrse Tax 93,789 460,891 502,056 52,624 Street 573,077 1,699,383 2,049,656 222,804 Real Estate Excise Tax #1 177,371 113,158 186,667 103,862 Real Estate Excise Tax #2 202,253 113,685 213,470 102,468 PenCom 707,214 2,451 ,505 2,562,044 596,675 Port Angeles Housing Rehab. 375,454 914,328 1,064,269 225,513 Electric Utility Rural Econ. Dev. Rev. Fund 287,488 54,976 200,000 142,464 Economic Development 5,692,863 215,508 1,337,219 4,571,152 Cultural Resources 251,032 143,720 159,192 235,560 Drug Task Force 12,746 1,203 5,000 8,949 Firearms Range 40,656 10,125 3,500 47,281 Senior Center Maintenance 61,249 1,044 60,000 . 2,293 Total Special Revenue Funds 8,475,192 6,179,526 8,343,073 6,311,645 Debt Service Funds 2001 Refunding G.O. Bond - Sr. Center /Fire Hall 47,855 392,988 391,704 49,139 2005 Refunding G.O. Bond - Library 5,154 281,186 280,904 5,436 2005 LTGO Bond - WUGA 7 252,955 249,569 3,393 2006 LTGO Bond - Property Acquisition 730,487 72,269 86,890 715,866 Total Debt Service Funds 783,503 999,398 1,009,067 773,834 Permanent Funds Cemetery Endowment 373,462 5,578 - 379,040 Esther Webster Trust 741,902 109,422 178,205 673,119 Total Permanent Funds 1,115,365 115,000 178,205 1,052,160 Enterprise Funds Electric 12,042,199 34,691,157 37,109,670 9,623,686 Electrrc Conservation 463,643 2,633,119 2,106,885 989,877 Water 6,556,075 5,498,383 6,743,231 5,311,227 Water Treatment Plant 7,887,581 134,215 165,039 7,856,757 Wastewater 13,441,743 9,827,221 9,485,055 13,783,909 Solid Waste Collection 3,181,219 3,263,033 3,511,223 2,933,029 Solid Waste Transfer Station/Landfill 5,142,708 5,220,640 5,397,664 4,965,684 - Stormwater 998,466 2,384,308 2,569,480 813,294 Medic I 56,907 1,502,590 1,514,777 44,720 Total Enterprise Funds 49,770,543 65,154,666 68,603,024 46,322,184 Internal Service Funds Equipment Services 5,145,596 1,137,923 1,615,070 4,668,449 Information Technology 1,098,589 1,232,922 1,562,017 769,494 Self- insurance 1,405,964 5,041,975 5,151,975 1,295,964 Total Internal Service Funds 7,650,149 7,412,820 8,329,062 6,733,907 Fiduciary Firemen's Pension 732,796 28,391 144,776 616,411 Total Fiduciary Funds 732,796 28,391 144,776 616,411 Governmental Capital Improvement Funds Capital Improvement 1,618,738 4,105,514 4,341,986 1,382,266 Property Management 78,121 2,116 44,650 35,587 Park improvement 155,857 35,161 - 191,018 Total Governmental Capital Improvement Funds 1,852,717 4,142,791 4,386,636 1,608,872 StJ8 ALL FUNDS 75,938,501 102,658,445 109,679.223 68,917,721 Reserves - Designated for 2012 Capital Projects 7,020,778 TOTAL ALL FUNDS 75,938,501 109,679,223 109,679,223 68,917,721 CITY OF PORT ANGELES, WASHINGTON 2012 BUDGET REVENUE & EXPENDITURES EXHIBIT B General Fund Fund 2012 2012 2012 2012 Beginning Ending Balance Revenue Expenditures Balance 5,498,708 18,299,325 19,500,325 4,297,708 Special Revenue Funds Lodging Excise Tax 52,624 470,150 351,960 170.814 Street 222,804 1,780,197 1,800,197 202,804 Real Estate Excise Texet 103,862 112,191 185,795 30,258 Real Estate Excise Tex #2 102,468 112,556 212,665 2,359 PenCom 596,575 2,414,027 2,582,564 428,138 Port Angeles Housing Rehab 225,513 76.223 299,300 2,436 Electne Utility Rural Evon, Oev. Rev. Fund 142,464 3,407 50,000 95.871 Economic Development 4,571,152 325,581 2,837,033 2.059,700 Cultural Resources 235,560 59,183 156,108 138,635 Drug Task Force 8,949 5,175 7,500 5,624 Firearms Range 47,281 9,877 3.500 53,658 Senior Center Maintenance 2.293 713 3,006 Total Special Revenue Funds 6,311,645 5,369,280 8,486,622 3,194,303 Debt Service Funds 2001 Refunding G.O. Bond - Sr. CenteriFire Hall 49,139 120,250 166,904 2,485 2005 Refunding G.O. Bond - Library 5,436 286,929 286,704 5,661 2005 LTG() Bond - WUGA 3,393 251,534 249,170 5 5,757 2006 LTGO Bond - Property Acquisition 71 5,566 68.360 86,891 697,335 Total Debt Service Funds 773,834 727,073 789,669 711,238 Permanent Funds Cemetery Endowment 379,040 3,262 - 382,302 Esther Webstei Trust 673,119 198,355 178,532 692,942 Total Permanent Funds 1,052,160 201,617 178,532 1,075,245 Enterprise Funds Electric 9,623,686 38,493,692 40.929,248 7,186,130 Electric Conservation 989,877 1,613,339 1.428,950 1,174,266 Water 5,311,227 5,758,320 8 2.875,484 Water Treatment Plant 7,856,767 91,687 258,529 7,689,915 Wastewater 13,783,909 19,819,218 23,490,045 10,113,052 Solid Waste Collection 2 3,243,601 3,552,038 2,624,592 Solid Waste Transfer Station /Landfill 4,965,684 5,365,737 5.437,871 4,893,550 Storrnwater 813,294 781,827 11,330,038 265,083 Medici _ 44,720 1,495,546 1,496,546 44,720 Total Enterprise Funds 46,322,184 ' 76,663,967 86,117,328 36,868,823 Internal Service Funds Equipment Services 4,668,449 1,324,752 1,840,092 4,153,109 Information Technology 769,494 1,113,055 1.249,482 633,067 Sef- Insurance 1,295,964 5,411,800 5.411,800 1,295,964 Total internal Service Funds 6,733.907 7,849.607 8.501,374 6,082.140 Fiduciary Firemen's Pension 616,411 25.799 151,568 490.642 Total Fiduciary Funds 616,411 25,799 151.566 490,642 Governmental Capital Improvement Funds Capitallmprovement 1,382,266 5,533,062 6,301,342 613,986 Property Management 35.587 798 34,660 1,735 Park Improvement 191,018 19,320 25,000 165,338 Total Governmental Capital Improve_ Funds 1,608,872 5,553,180 6,360,992 801,060 SUB - TOTAL ALL FUNDS 68,917,721 114,689,848 130,086,410 53.521,159 Reserves - Designated Reserves -11sed 15,396, 552 TOTAL ALL FUNDS 68,917,721 130,086,410 130,086,410 53,521,159 2012 Proposed Final Budget Presented by: Yvonne Ziomkowski, Finance Director Tonight's Agenda o Final Amended 2011 Budget 2012 Final Budget o Budget Ordinance 12/6/2011 1 2011 Budq Variance Original Amended $ Revenues $ 109,587,466 $ 102,658,445 $ (6,929,021) -6.3 %, Expenditures 124,501,864 109,679,223 (14,822,641) - 11.9% Use of Reserves $ 14,914,398 $ 7,020,778 $ (7,893,620) - 52.9% Revenues: $8.9M Wastewater loans moved to 2012 Expenditures: Capital projects to continue in 2012 Major Chang s incluoied 201 AnndedBudget 0 Reduction in capital budget ($19M) 0 Increase in power purchase $ 2M o Increase in conservation grants $1.1M 0 Transfers for funding future capital in 2012 $1.2M From GF, Street, REET's, Elec.. util. Rural For Waterfront, Lauridsen Bridge Overall expenditures down nearly $15M 12/6/2011 2 r 2062 P Bud Gil' "When completed, the budget must provide the services we have promised to our constituents." Jane D. Hull 20 [Mina D r Recent Changes: • Increase in expenditures for debt service due to I Wastewater, draws on State loans moving to 2012 - $352K • Increase in expenses for Waterfront Development $542K • Increase in support for Fine Arts Center - $14K • Reduce capital project expenses - $1.3M 2012 Budget Variance Preliminary Final $ Revenues $ 115,298,308 $ 114,689,848 $ (608,460) -0.5% Expenditures 130,781,201 130,086,410 (694,791) -0.5% Use of Reserves $ 15,482,893 $ 15,396,562 $ (86,331) -0.6% 12/6/2011 3 ,ag PTCDp0@id T_HEl kkg4 ------- Preliminary Budget $130,78L201 t c2 Nov. 15 Changes plus recent changes ($6 cho @ban es Components of Total Financial Program 2012 ina.lude MaiP@w� g? expenses movin ■•■ 012 Fina Budget 5130,0 6,47V tam 2CH 4©19'02 12/6/2011 4 Changes to Preliminary Budget a Changes to General Fund > Property Tax revenue ($1 1 K) > Increase sales and telephone tax 28K > changes to cost allocation (17K) • Changes to retirements 15K • Decrease transfer to Medic 1 4K > Additional cost for police tech. (2OK) > Increase support to Fine Arts Ctr. (14K) > Transfer to Electric Utility 15K General Fund is l nc d and includes the use of reserves for capital of $1.2M Changes to Preliminary Budget a Changes to Electric utility Fund > Changes to GF support ($15K) > Refinanced debt payment (12K) > Changes to cost allocation (35K) Net impact on Electric Utility budget $32K 12/6/2011 5 r, o Chong Gs20.2 P_ om_nry Bud zif o Changes to Other Funds Changes to GF support- Electric Increased GF support-Fine Arts Ctr. Reduce refinanced debt payment Changes to cost allocation Reduce PenCom capital Decrease REET revenue Reduce CDBG expense Reduce cost allocation revenue in IT Use of reserves for maturing bond Change in CSO draw on PWTF loan Moved from 2011 and interest rate reduced Increase Waterfront Development Expenses 542K Reduce capital project expenses 1.3M ($15K) 14K 12K. (63K) (50K) (20K) (30K) (81K) (47K) 352K Recenn Changes to 2012 Cap'tal Budget Project Title Upgrade "A" Street Substation Transformer 4th Street Stormwater Improvements City Pier Fire Suppression Plant De- watering Improvements Digester Mixing Improvements Transmission Line Upgrade - Washington to I St Airport Industrial Park Electric Service OMC Redundant Power Phase 1 (Conduit) Stormwater at Laurel & US101 Transfer Morse Creek Water Lines to Clallam PUD McDougal Pressure Zone Improvements 2012 Proposed Budget -; $ 163K 140K 63K 15K (220K) (400K) (110K) (75K) (400K) (400K) Comments 60K ;2011 budget carry-over 2011 budget carry-over ;2011 budget carry-over 2011 budget carry-over 2011 budget carry-over Design in 2012; Construct 2013 Defer to future; Port not developing ; (net reduction zero) Defer to future; OMC planning for alternate route Defer to 2013: reevaluate need Defer to future ;Defer to future; PUD reservoir 12/6/2011 6 Recent Changes to 2012 Capital Budget Cont'd Project Proposed Bud o et Commen s 12. Dry Polymer Feeder Replacement WWTP 13. Turbo Blower Installation 14. Carbon Scrubbers WWTP 15. Waste Activated Sludge Thickening WWTP 16. Fiber Optic Connections to CSO Sites 17. Sewer Trestle at Francis & 8th 18. Ediz Hook Harbor Erosion Repair - FEMA 19. Cable Restoration - Phase IV 20. E Street Reservoir Cover Repainting 21. Septage Receiving Station Net Impact on GF Budget (46K) (31K) (45K) (32K) (50K) (225K) 805 100K 30K 120K _(1.3M) 1 ) _ Reduce amount Reduce amount Reduce amount Reduce amount Reduce amount Reduce amount Add expense based on additional FEMA grant revenue Add; Phase IV scheduled for 2012 Add $30K of CFP Design Add to expend 2010 bond Council Action o Adopt Budget Ordinance > 2011 Amended Budget > 2012 Final Budget 12/6/2011 12/ 62011 • • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: December 6, 2011 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works & Utilities SUBJECT: Equipment Purchase - Street Sweeper Replacement Summary: The 2012 budget includes $225,000 to replace Street Sweeper No. 4500. This sweeper is an important asset to the City's maintenance fleet but is at the end of its useful life. Recommendation: Approve and authorize the City Manager to purchase an Elgin Street Sweeper from Owen Equipment of Kent, Washington for an amount not to exceed $225,000, including applicable taxes and licensing, and to make minor modifications to the purchase contract, if necessary. Background /Analysis: The street sweeper is an important asset of our street maintenance equipment fleet. Without it, leaves pile up in the streets and clog storm drains. Sediment and roadway contaminants accumulate causing issues with storm water quality and our NPDES permit requires us to collect road sediment. It is also used in winter to collect sand used on city roadways for snow and ice management. As such, it accumulates many hours of use quickly. The existing sweeper has over 6,600 hours on it, equipment repairs total more than $100,000, and extended down time has resulted in an inability to provide reliable service. The Fleet Manager determined it is at the end of its effective life and needs to be replaced. Staff thoroughly examined manufacturer and purchase options and recommends purchase of an Elgin Street Sweeper. Elgin has been making sweeper trucks since 1914 and is known for its durability and service support. HGACBuy, a national purchasing cooperative the City has recently joined, offers a competitive purchase price for the Elgin Street Sweeper. Procurement through HGACBuy will reduce the time and cost of purchasing the truck. It is still expected to take approximately six months for a replacement to be built and delivered. Funding is included in the 2012 fleet equipment procurement budget. It is recommended that City Council authorize the City Manager to purchase an Elgin Street Sweeper from Owen Equipment of Kent, Washington for an amount not to exceed $225,000, including applicable taxes and licensing, and to make minor modifications to the purchase contract, if necessary. N: \CCOUNCIL \FINAL\EQ Purchase Street Sweeper.doc L -1 Background /Analysis: W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: DECEMBER 6, 2011 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: CLALLAM TRANSIT SYSTEM - GATEWAY CLOSE -OUT AGREEMENT Summa rv_ The attached agreement between the City and Clallam Transit System serves to close out the construction phase of The Gateway project and resolves a number of outstanding issues. The Clallam Transit Board has approved this agreement. Recommendation: Approve and authorize the Mayor to sign the 2011 Agreement with Clallam Transit System Relating to The Gateway Project. Over the past several months, representatives from the City and Clallam Transit System (CTS) have met and have come to a tentative agreement on the outstanding issues related to The Gateway project. As a result, of these meetings, the attached agreement was prepared. The agreement resolves these issues and allows us to close out the construction of The Gateway project. The agreement specifies how the final revenues from the Federal Transit Administration (FTA) will be handled. It also clearly defines the responsibilities of the City and CTS for the future maintenance and utility costs for the various areas of The Gateway. It also includes language covering the future conveyance of ownership of the property to the City once the FTA releases the property, which is expected in the next 10 to 20 years. Once conveyed to the City, we would then lease back to CTS their areas including the transit lanes and the ticket offices. Finally, the agreement supersedes the previous interlocal agreement and acknowledges the project is now completed. If this agreement is approved, the City will then handle the outstanding claim with Krei Architects. L -2 • • • • • • 2011 AGREEMENT BETWEEN CITY OF PORT ANGELES AND CLALLAM TRANSIT SYSTEM RELATING TO THE GATEWAY PROJECT This Agreement ( "this 2011 Agreement ") is made this day of November, 2011 by and between the City of Port Angeles, a Washington municipal corporation ( "City "), as Lessee, and Clallam Transit System, a Washington municipal corporation ( "CTS "), as Owner/Lessor, collectively known as "the Parties." NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the Parties recite, covenant, and agree as follows: 1. Prior Agreements. The Parties entered into an Interlocal Agreement, 'recorded by the Clallam County Auditor on September 16, 2005 ( "the Interlocal Agreement "), to jointly construct the Port Angeles International Gateway multi -modal transportation center ( "the Project" or "the Gateway "). The Parties entered into a First Amendment to Gateway Project Interlocal Agreement on August . 21, 2006, and entered into the Second Amendment to Gateway Project Interlocal Agreement on June 5, 2008. The Interlocal Agreement together with the amendments collectively may be referred to as "the Amended Interlocal Agreement." The purpose of the Amended Interlocal Agreement was to provide for the financing, design, and construction of the Project. This 2011 Agreement supersedes the Amended Interlocal Agreement. The Amended Interlocal Agreement is hereby terminated. 2. Acknowledgment that Construction is Complete. Construction of the Gateway now has been completed. The purpose of this Agreement is to establish the process by which the parties will pursue the third -party claims remaining as a result of construction of the Gateway; resolve any issues and claims between the Parties; and provide for the post - construction ownership, occupancy, operation, and management of the Gateway. 3. Final Payments between the Parties. CTS has received $550,000.00 from the Federal Transit Administration (FTA), The Parties expect that payment to be the final grant amount they will receive from FTA on account of the Gateway. The Parties agree that the $550,000.00 shall be distributed as follows: To CTS: $220,709.00 To the City $329,291.00 CTS shall distribute to the City its portion of the $550,000.00 immediately. 4. Third -Party Claims. At the date this 2011 Agreement is made, the Parties hold two unresolved claims against third- parties that accrued during construction of the Gateway. Those claims are against Krei Architecture and Douglas and Ann Wood. -1- • L -3 -2- The Parties agree that the. City shall prosecute these third -party claims,. Both the City and CTS will be named claimants, but the City will have the exclusive right to prepare, direct, and settle resolve the claims: • CTS hereby assigns to the City its' rights and interests in those claims:. All from prosecution of the claims shall belong solely to the City, and the CTS shall have no right to or claim against any such proceeds. Up to the date this 2011 was executed, CTS, its staff and its attorney were handling the claims against the third parties. As a result of that, the Parties recognize that, from time to time, in prosecuting the claims the City may request assistance from CTS, its staff, and its attorney:. CTS agrees to make its staff and attorney reasonably available to assist the City: in prosecuting the .tilir claims as and. when requested and without charge to the City:_ 5. Issues and Claims between the Parties, ..The :Parties :acknowledge that the Gateway actually constructed and operated is substantially different from the:. construction and operation as contemplated in the Interlocal Agreement: Additionally the Amended Interlocal Agreement : is ounded upon the expectation that the Gateway would be fully funded by grants and require only local match to the grants.- - However, as the construction progressed,. :grants: were not. available in-.. sufficient amounts to fund: theProject.as expected:: As a of these'facts, . the: Parties recognize.':::: that, : based on the terms' and provisions of the. Amended Interlocal Agreement, each :could_ asse claims against the other: :; Even though claims might be asserted; ::the Parties agree that both -were: a all times: acting in - good faith, and- neither should be liable for changes ;.in circumstances that cou not have been foreseen: ' .: :. • _ Therefore, the Parties agree that 'neither party is or shall be liable to the other on account expenditures,.; actions or failure to act related to :or m connection with the Gateway or:' 'arising out of or related , lo the Amended Interlocal- Agreement: ' The distribution of funds set'. out : m Section 3 : above was::negotiated : :'beween the Parties in : light. Of the other terms, condthons and obligations. set .forth in:this 2011 Agreement, and in that context, the dist is fair equitable:. The Parties intend this distribution of funds to be the final :settlement compromise: an satisfaction, of all accounts: and financial obligations .. between themselves After the distribution o funds asset forth above; neither Party shall have any further payment or reimbursement obligation to other. Each party.. hereby waives,. relinquishes,. and releases. any and all claims it might have against the other on account of or arising from the construction and financing of the Gateway.' The City Council of the City hereby declares that all payments :expenditures,: and actions b e City: in connection' with construction of the Gateway are : approved, ratified, and authorized, ar the City has no claim; against. CT$ on account the same: • The Board -of- the, 'CTS hereby declares th : all payments, expenditures, - and' :actions by the. CTS in connection' with construction of the Gateway are..approved •ratified and authorized, and the :. CTS has rio clahn against City on aecolint of the same. - 6. Post- Construction. Ownership, Occupancy, and:Manaaement. of the Gateway: L -4 • A. ; Property Divisions: : . The Gateway property is . described ° on the Exhibit A attached hereto and incorporated by this reference, and is referred to as "the Real Property." The. parties • • • intend that, for the term of this Agreement, CTS shall own all the Real Property, but the City shall lease and manage a portion of the Real Property. CTS shall manage all of the Real Property that is not leased to the City. In general, the City Property includes the plaza, the police quarters, public restrooms, the clock tower, the pavilion cover, and the storage space below the pavilion cover. All other property is CTS Property. Attached hereto and incorporated herein by this reference is Exhibit B, which contains a . depiction showing the area containing improvements leased to the City, which hereafter may be referred to as "the City property." All the remainder of the Real Property is property retained by CTS, which hereafter may be referred to as "the CTS property." B. Lease. Subject to the terms and conditions set forth in this 2011 Agreement, CTS hereby leases, lets, and demises to CITY, and CITY hereby leases from CTS, all the improvements described as City Property. CTS hereby assigns to the CITY all rights, agreements, interest, and benef is relating to arising from `or attached to the City Property. The CITY 'shall have the exclusive right to manage and administer the City Property and all related rights, interests, agreements and benefits. CTS retains all rights and obligations in and to the CTS Property. C. Rent. The CITY shall owe no monetary rental to CTS. D. Utility Responsibility and Easement. The City shall be responsible for the repair and maintenance of all utility distribution lines on the Real Property. The City shall be responsible for the repair and maintenance of all utility lines and facilities on the Real Property that are downstream from a City distribution line and serve City Property per City past practices. The CTS shall be responsible for the repair and maintenance of all utility lines and facilities on the Real Property that are downstream from a City distribution line and serve CTS Property. Until title is transferred as provided 'in paragraph E below, the parties agree that responsibility for payment of utility charges shall be divided and paid as designated on the attached Exhibit C. After title is transferred, CTS shall be responsible for utility charges for utility services provided to the property then leased to CTS, and the City shall be responsible for charges for all other utility services provided to the Real Property. CTS hereby grants to CITY a permanent, non - exclusive easement over, under, and across the Real Property to install, maintain, repair and replace, as needed in the discretion of the CITY, public utility main lines, and related services, and connections. The CITY shall have the exclusive right to manage and administer such lines, services, and connections. E. Conveyance at Expiry or Termination. Within two weeks after the expiry or other termination of this Agreement, CTS shall deliver to the CITY a statutory warranty deed conveying to the CITY fee title to all the Real Property free and clear of liens and encumbrances, without cost to -3- L - the CITY. Thereafter, the City shall be responsible for the management of the Real Property, except the property then leased back to CTS. After the Real Property is conveyed to it, the City shall lease to CTS the following: the transit lanes and contiguous walkways, transit amenities and 'buildings, transit office space, and all improvements on and relating to the lanes and walkways, amenities and buildings, and office space. For this lease, CTS shall not pay a monetary rental to the City, but CTS shall be fully responsible for the repairs, upkeep, maintenance and utility charges for the property and improvements included in the lease. The lease shall continue for so long as CTS uses the transit lanes; . the transit building; 'and The improvements theteonrfor transit purposes:' `Attached - hereto"and -- incorporated herein by this reference is Exhibit D, which contains a depiction showing the area that will be leased to CTS. F. Revenues. i. Any revenues derived from property in the possession and control of CTS shall belong to CTS. ii. Any revenues derived from property in the possession and control of the City shall belong to CITY. iii. Each party acknowledges the FTA regulations relating to revenues from the Real Property. G. Use of the Real Property. The CITY, in its discretion, shall determine the uses and management of the property in its possession and control. CTS, in its discretion, shall determine the uses and management of the property in its possession and control. I3. No Warranties; Inspection. The Parties make no representation or warranty to the other concerning the condition of the Real Property. The Parties know the current condition of the Real Property, The Parties understand that part of the site is in a Flood Zonedesignated by FEMA's Flood Insurance Rate Map, and is subject to regulation under the City's Flood Damage Prevention ordinances. I. Maintenance and Repair. Each Party covenants that it shall, at its sole cost and expense, perform maintenance and repair as needed to keep in good order, condition, and repair the property in its possession and control. All such maintenance and repairs shall be made with as little hindrance as possible to the ongoing operation of the Gateway. To be specific with regard to particular elements of the Project, and to elaborate on the intent stated in the preceding paragraph, the parties agree that before title is transferred to the City as provided in paragraph E above: -4- L - 6 • • • • The offices located within the Project: City is responsible for painting, furniture, floor covering within the police office; and CTS is responsible for everything else, including the structural, HVAC, electrical, plumbing and cleaning for all offices. • The restrooms located within the Project: City is responsible for painting, fixtures, lighting, entry doors, gate, exhaust fan, and cleaning; and CTS is responsible for structural HVAC, electrical, and plumbing to fixtures. • The pavilion / plaza located within the Project: City is responsible for painting, bird control, electrical and plumbing downstream from meters, and cleaning; and CTS is responsible for structural, elevator, and ramp to the pavilion / plaza. • The clod tower located within the Project: City is responsible for electrical -and - rnechanical systems downstream from meters, painting, and bird control; and CTS is responsible for structural, and exhaust system. • CTS shall be fully responsible for all other improvements, equipment, fixtures, and components of the Real Property After title is transferred to the City as provided in paragraph E above; CTS is responsible for all maintenance, repair, and upkeep of: • the transit lanes and contiguous walkways, • transit amenities and buildings, • transit office space, and • all improvements on and relating to the lanes and walkways, amenities and buildings, and office space, including painting, furniture, floor covering, structural, HVAC, electrical, plumbing and cleaning for all property in its possession and control. • The City is responsible for all maintenance, repair, and upkeep of the remainder of the Real Property. The Parties agree to employ every available and feasible means to maintain the functions and aesthetic appearance of the Project in accordance with its functions and appearance on the date of final acceptable of the Project and in compliance with the applicable laws, codes and regulations. J. Damage or Destruction. Before title is transferred as provided in paragraph E above, if the Project is damaged or destroyed from any cause or event covered by property insurance, and if there are adequate insurance proceeds, then CTS shall promptly and diligently restore the Project to substantially the same condition as existed before the damage, except for modification required by building codes and other laws. If the insurance proceeds are not adequate to fully restore the Project to substantially the same condition, CTS shall so notify the City, and the Parties then shall confer to determine what action to take. After title is transferred as provided in paragraph E above, if the Project is damaged or destroyed from any cause or event covered by property insurance, and if there are adequate insurance proceeds, then the City shall promptly and diligently restore the Project to substantially the same condition as existed before the damage, except for modification required by building codes and other laws. If the insurance proceeds are not adequate to fully restore the Project to substantially the -5- L _7 same condition, the City shall so notify CTS, and the Parties then shall confer to determine what action to take. 7. Indemnification/Hold Harmless. A. CITY shall protect, defend, indemnify and hold CTS harmless from and against any and all claims, actions, and proceedings, and against any and all costs, attorneys' fees, expenses and liability incurred in connection with such claim, action or proceeding, arising from any breach or default in the performance of any obligation on CITY's part to be performed under the terms of this 2011 Agreement, or arising from any negligence of CITY, or the negligence of any of its agent, contractors and employees. The City, upon notice from CTS, shall defend the same at CITY's expenses by counsel reasonably satisfactory to CTS. This indemnity is for the sole benefit of CTS and shall not inure to the benefit of any third party. B. CTS shall protect, defend, indemnify and hold the City harmless from and against any and all claims, ..actiohs,7a d eedings, 'and against' any acid all "casts; attorneys' fees," -- expenses and liability incurred in connection with such claim, action or proceeding, arising from any breach or default in the performance of any obligation on GTS's part to be performed under the terms of this 2011 Agreement, or arising from any negligence of CTS, or the negligence of any of its agent, contractors and employees. The CTS, upon notice from City, shall defend the same at CTS's- - - expenses by counsel reasonably satisfactory to City. This indemnity is for the - sole benefit - of - City and shall not inure to the benefit of any third party. 8. Insurance. A. For so long as it owns the Real Property, CTS shall provide property insurance coverage, for full replacement value, for all of the Real Property. After the Real Property is conveyed to it, the City shall provide property insurance coverage, for full replacement value, for all of the Real Property. B. Each party shall provide and maintain for the duration of this 2011 Agreement liability insurance, or proof of membership in a self- insurance pool, to cover its own activities with insuring coverage of at least $1 Million. C. Where the parties are jointly negligent or at fault in regard to a claim, each shall be liable for its proportionate share of fault. 9. Subro cation Waiver. Each Party hereby waives all rights of recovery against the other for any loss or damage covered by their respective first party insuring agreements for all perils insured thereunder. In the event of any insured loss, neither party's insurance carrier shall have a subrogation claim against the other party; provided, however, that this waiver of subrogation shall not apply if the effect is to void such insurance coverage. 10. Notices. Any notice or document required or permitted to be delivered hereunder from one party to the other shall be in writing and shall be deemed given when personally delivered, or three (3) days after being deposited in the United States mail to the other party's address as set forth below or such other address or facsimile number as shall have been last designated by notice in writing from one party to the other. The address to which any notice, demand or other writing may be given, made or sent to either party may be changed by written notice given by such party as above provided. -6- L - 8 • • • • • • If to the City: City of Port Angeles Attn: Real Property Manager 321 East Fifth Street P.O. Box 1150 Port Angeles, WA 98362 If to Clallam Transit: Clallam Transit Attn: General Manager 830 W. Lauridsen Blvd. Port Angeles, WA 98362 11. Superseding Effect. This 2011 Agreement shall supercede and control over any - inconsistent, incompatible or conflicting clause, term or provision of the - Amended =•Interldcal — Agreement. 12. Effective Date. This 2011 Agreement shall be effective as of the first business day following final completion and acceptance of the project. 13. Term. The Term of this Agreement shall be the minimum period that the Real Property must be owned by CTS as required by Federal Transit Administration (FTA). The Parties intend for this 2011 Agreement to . have the shortest term possible. Therefore, unless otherwise terminated, the term of this 2011 Agreement shall expire on the day after CTS is not mandated by FTA regulations to hold record title to the Real Property. 14. Annual Review. The of CTS and the of the City shall meet at least once each year, in June. They shall review the status of the Project, the performance of the obligations of Section 5 of this 2011 Agreement, and the applicable FTA requirements to determine whether it is mandatory that CTS continue to hold record title to the Real Property. 15. Miscellaneous Provisions. A. Entire Agreement. The provisions of this Agreement and any exhibits and attachments hereto constitute the entire agreement between CTS and the CITY. This Agreement supersedes any prior or contemporaneous oral or other agreement between CTS and the CITY regarding the subject matter of this Agreement. B. Covenants and Conditions. The parties hereto agree that all provisions hereof are to be construed as both covenants and conditions as though the words importing such covenants and conditions were used in each separate section hereof. C. Authority to Execute. Each individual executing this Agreement on behalf of CTS or the CITY represents and warrants that such person is duly authorized to execute and deliver -7- L - 9 this Agreem,ent on behalf of such entity, and that this Agreement shall be binding upon said entity in accordance with. its ..terms. As of the date of execution and delivery of this Agreement, each of the Parties makes the following representations for the benefit of and reliance by the other Party: (1) by proper corporate action, it has duly authorized the execution and delivery of this Agreement and the performance of its respective obligations hereunder; (2) it has full power and authority to execute and deliver this Agreement and perform its respective obligations hereunder; (3) this Agreement has been duly executed and delivered by it. D. Relationship of the Parties. Each Party hereto shall be deemed an independent contractor for purposes of this Agreement. Each Party possess substantial taxing, eminent domain and police powers so that Parties are not considered part of the same "controlled group" as defined in 26 CFR §1.150-1(e). No representative, agent, employee or contractor of one Party shall be deemed- to be an agent, or contractor of the other Party for any purpose, except to the extent specifically provided herein. Each party represents and warrants that, except for the representations expressly- stated herein, it has not relied -upon any acts, omissions, - representations or- statements of, or information provided by, the other Party, E. Successors. The . benefits conferred by this Agreement, and the obligations assumed hereunder, shall inure to the benefit. of and bind the successors of the Parties. The rights and obligations of each Party under this Agreement may not be assigned' in whole or in part without the prior written .consent of the other Party. F. Time is of the Essence. Time is of the essence of each and every provision and covenant of this Agreement. G. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of Washington. The venue for any litigation relating to interpretation or enforcement of this Agreement shall be Clailam County, Washington. H. Amendments. This Agreement (including the exhibits hereto) may only be amended by means of a writing signed by an authorized representative of each of the Parties hereto. No amendment to any provision of this Agreement shall be implied from any course of performance, any acquiescence by any Party, any failure of any Party to object to the other Party's performance or failure to perform, or any failure or delay by either Party to enforce its rights hereunder. I. Interpretation of Agreement. This Agreement shall not be construed for or against any Party by reason of the authorship or alleged authorship of any provision. The paragraph headings contained in this Agreement are for ease of reference only and shall not be used in constructing or interpreting this Agreement. J. Survivability. All provisions concerning indemnity survive the termination of this Agreement for any cause. K. Waivers. No waiver by either Party of any provision of this Agreement shall be of any force or effect unless in writing. Except as otherwise provided herein, no waiver made by a Party with respect to the performance, or manner or time thereof, or obligation of the other Party or -8- L -10 • • • • • • any condition inuring to its benefit under this Agreement shall be considered a waiver of any other rights of the Party making the waiver or a waiver by the other Party not joining in such waiver, and no such waiver shall be construed to be a continuing waiver. L. Non- Exclusive Remedies. Except as otherwise expressly provided herein, the rights and remedies expressly afforded under the provisions of this Agreement shall not be deemed exclusive, and shall be in addition to and cumulative with any and all rights and remedies otherwise available at law or in equity. The exercise by either Party of any one or more of such remedies shall not preclude the exercise by it, at the same or different times, of any other remedies for the same default or breach, or for any other default or breach, by the other Party. M. No Third Party Beneficiaries. The Parties intend that the rights, obligations and covenants in this Agreement shall be exclusively enforceable by the Parties. There are no third party beneficiaries to this Agreement, either express or implied. N. Dispute Resolution: Policy. The Parties hope there will be no disputes arising from this 2011 Agreement. If a dispute arises, the Parties shall first try to negotiate a fair and prompt resolution through an internal process. If they are unsuccessful, the dispute may be resolved by binding arbitration is both Parties agree to arbitration. Any arbitration shall be conducted in . accordance with the provisions of the Washington Arbitration Statute, Chapter 7.04 RCW. If either party does not agree to arbitration, then each party may pursue any available legal remedies its may elect. ii. Internal Dispute Resolution Process. Each Party agrees that if a dispute arises it will promptly notify the other Party. The Parties shall attempt in good faith to resolve the dispute by consultation. If either Party so requests at any time within thirty (30) days of the submission of the dispute to arbitration, the Parties shall try to resolve it by non - binding third - party intervention, including mediation, evaluation or both, but without delaying the arbitration hearing date. iii. Binding Arbitration. If those efforts are unsuccessful in resolving any such dispute, the parties may engage in any other means available to resolve the dispute. In addition, either party may propose the dispute be arbitrated. Lf the other party agrees to arbitration, the dispute shall be resolved by submitting the same to binding arbitration. Within ten (10) days of the demand for arbitration, the City shall select one (1) nominating person, and CTS shall select one (1) nominating person. The two (2) nominating persons shall then meet and promptly select the arbitrator who shall be an experienced and impartial arbitrator. If the nominating persons, within thirty (30) days of the first notice, do not select a person who agrees to serve as arbitrator, the arbitrator shall be selected by a Superior Court Judge of Clallarn County. The arbitrator and the Parties shall do what is reasonably necessary to conduct the arbitration hearing within forty -five (45) days of the date the arbitrator is selected, and the arbitrator shall make every effort to limit the hearing to two (2) days and to render his/her opinion within fourteen (14) days after the hearing. The Parties have specified these time limits to expedite the proceeding, but they are not jurisdictional, and the arbitrator may for good cause afford or permit reasonable extensions or delays, which shall not affect the validity of the award. -9- L-11 The arbitrator shall have . no authority to add to, subtract from, or otherwise change or modify the provisions of this 2011 Agreement. The arbitrator shall render his/her decision in writing. The decision shall contain a brief statement of the claim(s) determined and the award made on each claim. In making the decision and award, the arbitrator shall apply applicable law. Absent fraud, collusion or willful misconduct by the arbitrator, the award shall be final, and judgment may be entered in any court having jurisdiction. The arbitrator may award injunctive relief or any other remedy available from a judge, including the joinder of Parties. If a court, applying applicable substantive state law, would be authorized to award punitive or exemplary damages, the arbitrator(s) shall have the same power, but the arbitrators) otherwise shall not award punitive or exemplary damages. Representation by Counsel. All Parties shall have the right to representation by legal counsel at any state of the proceedings. iv. .Statutes of Limitation. Nothing in this Dispute Resolution provisions , is- intended to alter or make inapplicable the statutes of limitation that would otherwise apply. - CITY OF PORT ANGELES (City) Approved as to fonxiT William E. Bloor, City Attorney Attest: Janessa Hurd, City Clerk - CLALLAM TRANSIT SYSTEM CTS) By: Approved as to form: Craig iller, Attorney G:\LECAL1a AGREEMENTS&CONTRACTS12011 Agrmts &Contracts \Gateway Lease and Management Agrmt. 11.17.11 final.docx s. irmeA„ Mary E. Bowe►, CMC, Clerk to the Board L -12 • • PROJECT TITLE - First Street Stormwater Separation (WW03- 2010) CSO Pre - clearance Excavation 06 -01 Power Pole Replacements, (CLO5 -2010) 2011 Power Line Tree Trimming Contract, WF 133412 -03 Stormwater Outfall Repair of Valley Creek, DR01 -2004 2011 Street /Alley verlay Contract, R04 -2005 Street Lighting Upgrades, CLO5 -2009 Olympic Discovery Trail FEMA Repairs, PK05 -2009, PK06 -2009 City Pier Fire Suppression System, PK03 -2009 PUBLIC WORKS CONTRACT STATUS REPORT October 2011 / November 2011 (COSTS SHOWN INCLUDE APPLICABLE TAXES) ACTIVE CONSTRUCTION CONTRACTS AWARDED BY CITY COUNCIL BUDGET (Construction) ORIGINAL CONTRACT AMOUNT $1,364,667 $1,172,909.60 $113,200 $113,000.00 $900,000 $849,174.00 $80,000 $80,000.00 $100,000 $87,798.58 $358,000 $334,376.90 $1,200,000 $1,067,190.41 $662,981 $336,948.00 $140,000 $137,589.95 N: \CCOUNCIL \FINAL \Oct 2011 - Nov 2011 Bi- Monthly Contract Status Report.doc PRIOR AUG -SEP REVISED CHANGE CHANGE CONTRACT ORDERS ORDERS AMOUNT $39,534.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,212,443.27 $0.00 $113,000.00 $0.00 $849,174.00 $7,653.00 $87,653.00 $0.00 $87,798.58 $0.00 $334,376.90 $0.00 $1,067,190.41 $0.00 $336,948.00 $0.00 $137,589.95 M -1 PURCHASE ORDER CONTRACTS $7,500 - $25,000 AND LIMITED PUBLIC WORKS PROCESS OR SMALL WORKS ROSTER CONTRACTS UNDER $25,000 AWARDED IN LAST 30 DAYS (QUOTATIONS AVAILABLE FOR INSPECTION AT CORP YARD CONTRACTS OFFICE) CONTRACTOR OR VENDOR * ESC Automation, Inc. *Olympic Electric Co., Inc. *Action Services Corporation * Air Flo Heating *Lakeside Industries, Inc. *Lakeside Industries, Inc. *Craig Baar Excavating, LLC * Small Works Roster Contract None PROJECT TITLE CONTRAC T /PO# CH -07 -012 WTP -07 -012 PO #21426 ST -11 -021 PO# 2 PK -11 -027 ST -11 -029 PO# 21415 ST -11 -031 PO# 21389 SW -11 -001 500 Block of South H Street — Asphalt Repair 2011 Dry Creek Large Woody Debris UPCOMING PUBLIC WORKS CONTRACTS (NEXT 60 DAYS; ESTIMATED DATES SHOWN) ADVERTISE BID OPENING START • END FOR BIDS CONSTRUCTION CONSTRUCTION N: \CCOUNCIL \FINAL \Oct 2011 - Nov 2011 Bi- Monthly Contract Status Report.doc DESCRIPTION Enable City Hall boiler for the CI Demand Response Pilot Project. PAWTP — Enable Lighting & Room Heaters for CI Demand Response Contech Stormwater Maintenance HVAC On -Call Services Contract 18` & Butler Street Asphalt Repair DATE AWARDED 9/30/2011 AMOUNT $16,260.00 8/30/2011 $ 8,669.29 9/06/2011 $3,685.60 10/26/2011 10/24/2011 10/24/2011 $16,559.56 10/26/2011 $6,200.00 M -2 Paid Upo Invoice $18,865.00 • • PROJECT DESCRIPTION Power Systems Energy Conservation Agreement Incentive Funding Solar4Schools Commercial and Industrial Demand Response Pilot Project Residential/Light Commercial Wind Integration Pilot Project Shared Resource Conservation Manager Residential Demand Response Pilot Project Broadband Technology Opportunities Program via NOANet Energy Efficiency Community Block Grant Stormwater Phase II Municipal Stormwater Grants Program - (funds permit compliance only) Port Angeles Phase II Stormwater Pass Through Grant - (funds permit compliance only) City of Port Angeles Municipal Stormwater Capacity Grant PUBLIC WORKS GRANT & LOAN STATUS REPORT August 2011— September 2011 PROJECT GRANT/LOAN COST SOURCE & COST $1,541,000 $35,400 $670,725 $1.57,000 $70,000 $660,000 $3,700,000 $420,418 Bonneville Power Administration Bonneville Environmental Foundation Bonneville Power Administration Bonneville Power Administration Washington Department of Commerce Bonneville Power Administration National Telecommunication Infrastructure Administration Washington Department of Commerce $75,000 DOE Water Quality Program Grant $50,000 DOE Local Toxics Control Account $121,229 DOE Local Toxics Control Account GRANT MATCH OR LOAN DATA $1,541,000 BPA $16,661 BEF $18,739 City $458,120 BPA $152,605 City $60,000 Private $.157,000 BPA $43,750 grant $26,250 City $362,750 BPA $297,250 City $2,600,000 BPA $1,100,000 City $135,000 grant $ 37,300 BPA $248,118 City No match required No match required No match required AWARD LISTING STATUS December Completed 2010 October 2010 September 2010 August 2010 March 2010 March 2010 January 2010 August 2009 October 2006 November 2009 October 2010 Completed Underway Underway Underway Underway RFP issued and contracts being negotiated Completed Nearly complete - must file final report for grant close out. Grant has been finaled. Underway M -3 PROJECT DESCRIPTION Engineering Valley Creek Phase 3 Design CSO Phase 1 Projects, Construction Dry Creek Bridge for Olympic Discovery Trail Lauridsen Blvd Bridge Replacement Solid :Waste 2010 Waste Reduction, Recycling, Moderate Risk Waste Disposal List of Acronyms BRAC: BPA: DOE: DWSRF or SRF NOANet NOSC PASD PSP PWB: PWTF: RCO: SRF: TIB, AIP or PSMP: WSDOT: PROJECT COST GRANT/LOAN SOURCE & COST $157,000 RCO Grant DOE SRF $18,000,000 Construction Loan $10,000,000 $725,000 RCO Grant $4,644,600' BRAC Grant 210, 828 DOE Coordinated Prevention Grant GRANT MATCH OR LOAN DATA $139,000 grant $18,000 City Loan @ 2.5% int.; use PWTF loans as Jan. 2011 match $361,708.00 grant $50,000 PTC grant $50,000 PTC in kind Spring $160,000 Lodging 2009 Tax $110,000 National Park Service $3,715,680 grant $928,920 City $158,122 grant $52,706 City AWARD LISTING Dec. 2009 STATUS Completed on time and under budget; final payment made Notified by Ecology of 1 place in ranking for loan Bridge in place, additional trail work .by Peninsula Trails Coalition through early 2012. Select consultants Nov 2010 ' ' Dec 2'011; Begin • design Jan 2012 Feb 2010 Underway Bridge Replacement Advisory Committee Bonneville Power Administration Department of Ecology Drinking Water State Revolving Fund or State Revolving Fund Northwest Open Access Network North Olympic Salmon Coalition Port Angeles School District Puget Sound Partnership Public Works Board, administers the PWTF Program Public Works Trust Fund Recreation and Conservation Office Salmon Recovery Funding Transportation Improvement Board, Arterial Improvement Program or Pedestrian Safety and Mobility Program Washington State Department of Transportation M -4 • • • CALL TO ORDER - REGULAR MEETING: ROLL CALL: . APPROVAL OF THE MINUTES: ITEMS FROM AUDIENCE NOT ON THE AGENDA: DOG PARK UPDATE: City of Port Angeles Parks, Recreation & Beautification Commission Port Angeles, Washington October 20, 2011 Chairperson Stratton called the regular meeting of the Port Angeles Parks, Recreation & Beautification Commission to order at 6 :00 p.m. in the Vern Burton Meeting Room #3. Members Present: Chairperson Stratton, Vice Chairperson Pittis, Commissioners, Merritt, Ramsey, and Shargel. Members Absent: Commissioner Hordyk and Student Representatives Wise and Nelson. Staff Present: Recreation Services Manager Bonine and Secretary KochaneIc. It was moved by Pittis and seconded by Shargel to: Approve the minutes of, the May 19, 2011 meeting. Motion carried 5 -0. Ed Bedford, 236 East Front #15, spoke in opposition to allowing dogs on little . league playing fields and Civic Field during the youth sport season. He stated that he witnessed several dog fights with small children present. He stated that several areas now have signs posted not allowing dogs due to safety concerns. Commissioner Merritt stated that he has seen the issue first hand and this year has definitely been a problem. The fields are not a place for the animals to be. Recreation Service Manager addressed the concerns voiced by Mr. Bedford and stated that he will place the issue on the December 8, 2011 Parks, Recreation & • Beautification agenda. Commission discussion took place. Recreation Services Manager Bonine informed the Commissioners that the Lincoln Park Improvement Fund has accumulated $158,408,76. He stated that the fund was established to improve Lincoln Park. He proposed $15,000 be assigned to the Lincoln Park off -leash dog park construction. It was moved by Merritt and seconded by Shargel to: Send a memo to the City Council recommending $15,000 be assigned from the Lincoln Park Improvement Fund to the Lincoln Park off -leash dog park construction, Motion carried 5 -0. LINCOLN PARK MASTER PLAN: 9 -11 MONUMENT UPDATE: CHAIRPERSON REPORT: ROUNDTABLE DISCUSSION REGARDING PARKS & RECREATION MATTERS: STUDENT MEMBER INTEREST REPORT: LATE ADDITIONS/RECREATION SERVICES MANAGER REPORT: ADJOURNMENT: Recreation Services Manager Bonine updated the Commissioners on the Lincoln Park consultant meeting that was held in the Vern Burton meeting rooms October 10, 2011 at 1:00 p.m. He stated that the first open house meeting will take place in the City Council Chambers on November 30, 2011 at 5:30 p.m. It was moved by Pittis and seconded by Ramsey to: Have the Parks, Recreation & Beautification Commission hold a special meeting in the City Council Chambers November 30, 2011 at 5:30 p.m..for the purpose of attending the open house. Motion carried 5 -0. Recreation Services Manager Bonine stated that after a public ceremony held on September 11, 2011 for the dedication of the I -beam from the World Trade Center that was incorporated into a public monument located at Francis Street Park, he has had informal requests for the possible re- naming of Francis Street Park. He asked the Commissioners to provide staff with a directive on the . possible re- naming.of the Francis Street Park. The Cothinissioners unanimously stated that they are not in favor of re- naming Francis Street Park. Chairperson Stratton stated that the Parks, Recreation & Beautification Commission will hold a special meeting December 8, 2011 to meet the RCW2.32.030 (B) requirement that the Commission shall hold at least nine meetings annually. He stressed that with the Civic Field and Lincoln Park Master Plan issues, the Commissioners must make every effort to attend the meetings. Commission Ramsey updated the Commissioners on the status of the Civic Field Steering Committee. None. Commissioner Ramsey voiced concerns about the 2012 budget not providing the Recreation Division with Hotel Motel tax monies to help fund special event tournaments. Recreation Services Manager Bonine stated that he would provide Commissioner Ramsey with the next Lodging Tax Advisory Committee meeting time and place. • Chairperson Stratton adjourned the meeting at 6:57 p.m. Next Meeting November 17, 2011 Vern Burton Community Center Meeting Room #3 6:00 p.m. wler Stratton, Chairperson Cindy . s . nek, Secretary M -6 • • • • • • W A S H I N G T O N , U.S.A. CITY COUNCIL MEMO DATE: DECEMBER 6, 2011 TO: CITY COUNCIL FROM: DAN MCKEEN, FIRE CHIEF SUBJECT: DEFIBRILLATOR PREVENTATIVE MAINTENANCE CONTRACT Summary: The Port Angeles Fire Department has entered into a 36 -month contract with GE Healthcare. for the maintenance of the Department's four defibrillators. ,Defibrillators are expensive, complex pieces of equipment that require periodic inspection and preventative maintenance. This contract will cover all inspections and planned maintenance, as well as any required service, repair and parts. The total cost of the contract over the 3 year period is $2,622, which will be a savings compared to the anticipated individual costs for the same services without a contract. Recommendation: No action required; information only. Background: The Port Angeles Fire Department has four defibrillators. Defibrillators are used to restore a life - sustaining cardiac rhythm to individuals who are in cardiac arrest due to abnormal heart activity. In addition, defibrillators read blood oxygen levels and provide visual monitoring of cardiac functions. Although relatively small (they are about the size of a briefcase), defibrillators are highly advanced, extremely expensive (approximately $30,000 each) pieces of life - saving electronic equipment and it is imperative that they work perfectly at all times. To help ensure the continued dependability of each defibrillator, the Fire Department relies upon a biomedical engineering firm to perform a schedule of planned maintenance actions aimed at the prevention of breakdowns or failures. The primary goal of preventive maintenance is to prevent failures before they occur and the secondary goal is to ensure that the machines operate per the manufacturer's specifications. The Fire Department has entered into a 36 month contract with GE Healthcare for the regular inspection, testing and maintenance of our four defibrillators. This contract, valued at $2,622 for the 3 year period, will cover not only inspection and maintenance, but also any parts and service that may be required as a result of the inspection and maintenance. This contract will likely result in an overall cost savings versus the anticipated costs that would be incurred if the work was accomplished on a time and materials basis. No Council action is required; this memo is provided for information only. M -7