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HomeMy WebLinkAboutAgenda Packet 12/16/2003 pORTA NGELE$ AGENDA - _ . CITY COUNCIL MEETING w ^ $ ~q t N G T O N, U.S. ^. 321 EAST FIFTH STREET December 16, 2003 REGULAR MEETING - 6:00 p.m. A. CALL TO ORDER - Regular Meeting (6:00 p.m.) ROLL CALL - PLEDGE OF ALLEGIANCE - PUBLIC CEREMONIES, PRESENTATIONS AND PROCLAMATIONS 1. Proclamation in Recognition of'Bob and Jan 1 Present Proclamation Harbick for Strait Thunder 2. Proclamation: Recognition of EDC and Jim Present Proclamation Haguewood, director, for Governor's Award for Economic Development - for Creative Par~erships 3. Recognition of Bronze artwork by Duncan Recognition McKiernan 4. Recognition of Service to City of Port Recognition of Angeles by Council Members: Glenn Wiggins & Orville Campbell Glenn Wiggins and Orville Campbell B. WORK SESSION C. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS (By Council, Staff or Public) AND PUBLIC COMMENT FOR ITEMS NOT ON AGENDA (This is the opportunity for members of the public to speak to the City Council about anything not on the agenda, please keep comments to 5-10 minutesd D. FINANCE i~i 1. Parametrix Contract Amendment 5 Approve Amendment E. CONSENT AGENDA 1. City Council Minutes of December 2, 2003 15 Approve Consent Agenda 2. Expenditure Approval List - December 5, 23 2003 ~ $3 l 1,255.47 3. Electronic Payments - December 5, 2003 - $1,282,019.71 4. 2003 Tree Trimming Contract, Final Acceptance 5. Appointment to Board of Adjustment '~ 6. Finance Dept: Travel Exceeding $1500 NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK December 16, 2003 Port Angeles City Council Meeting Page - 1 F. CITY COUNCIL COMMITTEE REPORTS AND CALENDAR Review Calendar G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Council Compensation Ordinance Adopt Ordinance H. RESOLUTIONS 1. Authorization to submit grant applications to Pass Resolution the Washington State Community Economic Revitalization Board 2. Petition for vacation of right-of-way - City of Pass Resolution Port Angeles - Portion of unnamed right-of- way located east of the City's landfill north of Milwaukee Drive I. OTHER CONSIDERATIONS 1. Information from property owner regarding development proposal: 1013 Golf Course Rd Discussion with developer J. PUBLIC HEARINGS - QUASI-JUDICIAL (7:00 P.M. or soon thereafter) PUBLIC HEARINGS - OTHER L. INFORMATION 1. City Manager's Reports: · Goals / Projects Year End Update (Page 77) · Information Only: BPA Settlement Agreement (Page 99) 2. Planning Commission Minutes of November 12, 2003 (Page 119) 3. Board of Adjustment Minutes of November 3, 2003 (Page 127) 4. Park Board Minutes - November 20, 2003 (Page 135) 5. Public Works & Utilities Monthly Report - November 2003 (Page [41) 6. Department of Community Development Monthly Reports - November 2003 (Page 143) 7. Parks & Recreation Monthly Report - October 2003 (Page 145) M. EXECUTIVE SESSION (As needed and determined by City Attorney) N. ADJOURNMENT I I G:\CNCLPKT~AGENDAkDec I6 03 age w-od PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements pertaining to matters such as, land use permit applications, proposed amendments to City land use regulations, zoning changes, annexations, In addition, the City Councir may set a public hearing in order to receive public input prior to making decisions which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE T1ME OF BREAK December 16, 2003 Port Angeles City Council Meeting Page - 2 pORTANGELES CITY COUNCIL MEETING WASHINGTON, U. S. A December 16, 2003 I. CALL TO ORDER - REGULAR MEET1NG: /~? ~ ,~. II. ROLL CALL: Members Present: Mayor Wiggins Councilman Braun Councilman Campbell Councilmember Erickson Councilman Headrick Councilmember Rogers Councilman Williams Staff Present: Manager Quirm ~_~ Attorney Knutson Clerk Upton B. Collins M. Cormelly G. Cutler ~7 D. McKeen T. Riepe Y. Ziomkowski IlL PLEDGE OF ALLEGIANCE: Led by:~ CITY COUNCIL MEETING Attendance Roster DATE OF MEETING: December 16, 2003 LOCATION: City Council Chambers City of Port Angeles I ORTANGELE Ordinance/Resolution Distribution List WASHINGTON, U S.A. City Council Meeting of December 16, 2003 ReSolution No. City Manager City Atty. (1) Planning city Clerk Deputy Clerk Cust. Svcs. Fin~ce Dir./M~r. Police Dept. Fire Dept. Light Dept. Parks ~ Rec. MRSC (1) PDN (Sugary) Extra Copies TOTAL PROCLAMATION in recognition of Bob and Jan Harbick WHEREAS, Bob and Jan Harbick have been active leaders ofthe community of Port Angeles in their quest to develop the visitor trade and also to give the local residents events to look forward to; and WHEREAS, Bob has been known in downtown circles as the "idea man" that stimulates the imagination and works with assorted leaders to make things happen; and WHEREAS, the much-touted and enjoyed jet ski race, "Jettin' the Strait", was brought about by Bob's imagination, contacts like Jack Harmon and Bob Stepp, and their determinatioo to make this yearly event very successful for about five years; and WHEREAS, Bob and Jan were not satisfied with just making the jet ski event something for everyone to look forward to, but then was determined to make an even bigger event to liven up the Fall season. Bob conceived the idea of hydroplanes competing in the Strait in front of Port Angeles! With the help of assorted community leaders, the "Strait Thunder" event was successful and brought in people from several states; and WHEREAS, the exciting hydroplane event of "Strait Thunder" was the lead-in to the big event held in Lake Havasu, Arizona. Thousands of people came out of their homes and came to our community to observe this outstanding event. Bob had topped his previous idea! Not only did it make our city alive and exciting during the event, but it had a far-reaching economic impact. NOW, THEREFORE, I, Glenn Wiggins, on behalf of the City Council, do hereby urge cve%,one to recognize and respect the extremely successful efforts of Jan and Bob Harbick. The commnnity thanks you both very much for your endeavors for all of us. December 16, 2003 (;lcoo 1~ gg~s, Max:or PROCLAMATION In Recognition of Jim Haguewood and the Clallam County Economic Development Council WHEREAS, the Washington State Governor's Awards for Economic Development were presented during the Governor's 2003 Economic Development Conference on November 21st, 2003 in the categories of Leadership, Partnerships, and Marketing; and WHEREAS, economic development leadership, partnerships and marketing are essential elements for community success; and the State Department of Community, Trade and Economic Development presented these prestigious awards in recognition of the most effective leaders, creative partnerships and innovative marketing ideas in Washington State during the year 2003; and WHEREAS, Jim blaguewood, as Executive Director of the Clallam County Economic Development Council received the State's 2003 Award for Creative Partnerships for his and his agencies' work on the Clallam NetWorks Program. WHEREAS, Clallam NetWorks has been highlighted as a potential model for rural economic development for their cluster strategy; and WHEREAS, Clallam NetWorks cluster strategy has empowered community leaders, and resulted in measurable outcomes that have stimulated Clallam County into an economic climate of opportunity; and WHEREAS, Thus far, the investment and strategy in Clallam NetWorks has resulted in 497 new jobs, and the improvement of 110 existing jobs. NOW, THEREFOR]E, 1, Glenn Wiggins, on behalf of the City Council of Port Angeles, do hereby urge all citizens to recognize Jim Haguewood and the Clallam County Economic Development Council for their receipt of the 2003 Governors Award and for their accomplishments in bringing many new jobs to our community through partnerships and the creation of an environment of opportunity for business. Congratulations, Jim. We esI leadership and hard work in this endeavor. December 16. 2003 Glenn Wiggins, Mayor W A~ H I N G T O N, U.S.A. CITY COUNCIL MEMO DATE: December 16, 2003 To: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ~t,,~ SUBJECT: Amendment No. 1 to Consultant Agreement with Parametrix, Inc. ~Summary: It is necessary to amend the current Agreement with Parametrix, Inc., to provide . 'budget adjustments for current and directed tasks for thc current contract which expires January 31, 2004. The scope and fees for these adjustments have been successfully negotiated with Parametrix. The UAC recommended forwarding the amendment to Council for approval. Recommendation.: Authorize the Mayor to sign Amendment No. 1 in the amount of $30,000.00 with Parametrix~ Inc. for a total contract amount not to exceed $242,322.00 Background/Analysis: On May 27, 2003, the City signed an Agreement for Professional Services with Parametrix Inc. to provide engineering support' services for 7 landfill and solid waste tasks, for a total of $212,322.00. This Agreement expires January 31, 2004. The current agreement includes flexibility in transferring funds between tasks and use of the directed services task funding to avoid an amendment each time the scope changes or new work is added. Wehave adjusted the budget and used the directed services tasks to the extent of the original funding allows and determined that additional funding will be required to complete the remaining work under the current contract. The attached correspondence from Parametr/x regarding the budget status dated December 1, 2003 outlines the added work and budget for each task. The letter indicates a shortfall of $24,800 to complete the tasks. It is recommended that an additional $5,200 be retained for Task 7 Directed Services to avoid further contract adjustments, if needed, rather than dropping the available funds to zero as shown in their table. The proposed added funding for amendment no. 1 is in the amount of $30,000. The funding will be fi.om the budgeted 2003 Solid Waste Utility funds for professional services. The UAC at their December 9, 2003 meeting recommended forwarding the amendment to Council for approval. A revised agreement with Parametrix will be provided to the Utility Advisory Committee for consideration in January for 2004 Engineering Services related to the Landfill, Composting, and sediment testing for the WWTP and CSO outfalls. The attached table summarizes the current and revised task funding to complete. Attach: Table Amendment & Scope of Services 5 Task 2003 City 2003 Task Amend. # 1 Budget Amount Revised $ 1. Engineering Assistance for Solid Waste $70,000 $58,231 $76,366 Management ($15K WW, $55K SW) 2. Landfill Compliance Support (SW) $35,000 $29,511 $28,682 3. Waste Export System Development (SW) $35,000 $19,152 $26,323 4. Shoreline Stabilization (SW) $125,000 $16,103 $19,024 5. WWTP NPDES Services (WW) $50,000 $40,090 $61,571 6. Site Development Planning (SW) $0 $24,235 $25,156 7. Directed Services (SW) $50,000 $25,000 $5,200 Total $365,000 $212,322 . $242,322 AMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE THE CITY OF PORT ANGELES AND PARAMETRIX, INC. RELATING TO THE LANDFILL ENGINEERING SERVICES THIS AMENDMENT NO. 1 TO THE AGREEMENT is made and entered into this day of ,2003, by and between THE CITY OF PORT ANGELES, a non-charter code city of the State of Washington, (hereinafter called the "CITY") and PARAMETRIX, Inc., a Washington Corporation (hereinafter called the "CONSULTANT"). WHEREAS, the CITY entered in to an AGREEMENT with the CONSULTANT on MAY 27, 2003, and WHEREAS, the CITY desires to amend the AGREEMENT to revise the Scope of Work, Budget, and Time of Performance, NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants and agreements set forth in the original AGREEMENT and this AMENDMENT, the parties hereto agree as follows: REVISED SCOPE OF WORK The revised scope of professional services to be performed and the results to be achieved by the CONSULTANT shall be as detailed in the attached Exhibit A'I and Shall include all services and material necessary to accomplish the work. II TIME OF PERFORMANCE The work shall be completed by JANUARY 31,2004. III ' MAXIMUM COMPENSATION The CONSULTANT'S total compensation and reimbursement under the original Agreement and Amendment No. 1 to the Agreement, including labor, direct non-salary reimbursable costs and outside services, shall not exceed the total and subtotals for the tasks as set forth in the attached Exhibit BI. Amounts budgeted for each task may be adjusted by mutual agreement without an amendment to the Agreement, as long as the maximum compensation amount of $242,322.00 is not exceeded. 7 IV SIGNATURES Except as modified in this Amendment No. I to the Agreement, the original Agreement and its Exhibits shall remain in effect. in WITNESS THEREOF, the parties hereto have executed this Amendment No. 1 to the Agreement as of the day and year first written above. CITY OF PORT ANGELES: MAYOR CONSULTANT: TITLE: APPROVED AS TO FORM: CRAIG KNUTSON, CITY ATTORNEY ATTEST: N:\CCOIJNCIL~FINAL~Parame~x Agreemer~t 2003 Amendment No. l.w~ 8 December l, 2003 PM.X# 255-2191-010 " Mr. Gnry Kenworthy, City Engineer City of Port Angeles 321 East Fifth Street Post Office Box 1150 Port Angeles, Washington 98362 Re: Landfill Enginecring/Environmental Services 2003 Project - Budget Status and Transfer of Funds Request Dear G~ry: In response to previous discussions, I am forwarding Parametrix" recommendations for budget adjustments for our ex/sting agreement. The purpose of this letter ia to ........ " · Describe additional work performed or anticipated to be completed this year that ia beyond our negotiated agreement; · Describe Parametrix' recommendations for budget adjustment~; and · Recommend methods to use the existing Comprehensive Planning Grant (CPG) Funds received from EcololD' via Clallam County. ADDITIONAL SCOPE OF WORK Parametrix has or is currently planning to perform the following work, which is in addition to our negotiated scop~ of services. Th~ activities described below have been previously discussed and several elements of the work have been completed. · Rayonier Outfsll due diligence investigation (Task 01) · Assisting the City with CPG and supplemental Grant applications (Task 03) ·Providing additional coordination and planning for the interlocal agreement and waste export planning process (Task 3) · Remobilization for the Diffuser Dive Inspection (Task 05) · Bioassay testing as part of the NPDES Permit requirements (Task 05) ·Additional support for site development plauning and coordination with NPS and BOR regarding PAWTP siting (Task 06) · Additional planning and coordination for Co-composting operations (Task 01) · Constmctability assessment of shoreline stabilization (Task 04). Parametrix' estimate of effort associated with these tasks is approximately $49,800 and is described below. T Mr. Gary Kenworthy, City Engin~or December 1, 2003 Page 2 Raj, onler Outlall Investigation (Task 01) · Performed an initial assessment at the request of the City to evaluate liabilities ~soeiated with engineering and environmental aspects of this outfall. · Evaluated design report and data report information. · Provided recommendations regarding the outfall and.the City's potential acquisition of the outfall. · We are awaiting a response from the City on additional requirements, To date, $2,400 has been expended on this task. Additional requirements are anticipated to cost $2,000 and include a review and analysis cfa supplemental data rsport. .. CPG Grant Applications (Task O3fl · Attended 2 meetings with Ecology and County Staff ~ · Assisted City and County with 2004-2005 grant applications for initial grants (appr6ximately $51,000) as well as supplemental grant conceptual design ($500,000). If approved, additional scope for the design phase of the Supplemental Grant would be required in 2004. o · Discussions with Ecology to ensure grant applications were on track and complete * Reports have been filed with Ecology for existing 2003 CPO grant funds ($40,000). These reporls should be submitted prior m November 1, 2003. It is critical that these monies be recovered, as the grant expires on January 1, 2004, and unspent dollars will be lost. · To date, $3,000 has been expended on this task. Additional requirements are anticipated to cost $~,000 and include continued coordination with Ecology and preparing monthly progress reports, This does not ' include additional work performed under the Supplemental Grant). Plovldlng Add/tionM Coordination and Planning £&r The lnterlocal Agreement and Waste Plannlng Proce~ (Task 3) · Additional work requested by the City has included prepm'ing and attending meeting~ with Clallam County (3 meetings) and the UAC. · Additional future work was discussed during a meeting on August 14~" and include~ organizing and coordinating the RFP development process with the City and the County. · Completing this work is estimated $14,400, which is approximately $8,300 beyond our current authorized budget. Diffuser D/v/ag Inspection (Task 05) · The initial dive was unsuccessful in locating the diffuser. The City has provided revised plans showing the diffuser location and a redive is necessary to complete the compliance assessment. · The supplemental budget for the redive is $7,400 (detail attached). B$oassay Testing (Task 05) · Mobilization and collection of reference sediments for a bioassay to be mn concurrenfly with test sediments · Shipment of samples to the bioassay laboratory Northwestern Aquatic Services in Newport, Oregon 10 Mr. Gary Kenworthy, City Engineer December J, 2003 ]Page 3 ·All bioassay testing cost for sediments from CSO-007, CSO-008, and CSO-010 from Port Angeli:s and one Reference sediment collected from Can' Inlet · The supplemental budget for this task is $13,000 .. Site Develqoment J>lanning {TasIc 06) ,. · Scope has increased significantly based on changes by the National Park Service and Bureau of Reclamation. · Additional meetings with the Bureau of Reclamation and the National Park Service (and tl/eir consultant') and value engineering recommendations may alter site layout. We need to perform a formal alternatives analysis in order for the City to commit to a construction program. · Therefore there is a need for additional budget of $9,300 to complete this task (detail at,ached). · This work is reimbursable from N-PS. AdditionnI plannSng and cooJ'dinatlon for Co-con,posting operations {Task · Changes in waste stream and the implementation schedule have resulted in changes to the co-composting facility operations and the implementation schedule. To .respond to these changes, Parametrix worked with City staffto develop a co-composting facility operating model. · Two meetings with CiB, staff to discuss operating requirements ·Developed ~perating model (three revisions).. . ~ . This work required $5,000 including subconsultant technical support. · Note that additional design work is being considered that is not within the existing estimate to complete. Pammetrix requests direction on proceeding with the aeration system design work. Constructabilit.}' assessment ol'shoteilne stabilization {Task 04). . * Based on preliminary design, a constructability assessment was required to.develop construction timing and preliminary cost impacts for the shoreline stabilization. · This work required $2,400 and provides the basis for scheduling fulure design and construction work. SUMMARY Additional work performed at the request of the City or in response to changes in anticipated conditions has resulted in additional effort to Paramelrix. Our current estimate (as of October 22, 2003) indicates additional work will require a $49,800 increase to Parametrix existing task budgets. Of this additional effort, $25,000 may be funded by transferring monies from directed services to individual task budgets as shown below. This leaves $24,800 in additional work that requires funding to complete. Options to address this funding gap include: 1) Reduce the scope of work elements and include in 2004 annual budget. This may impact the completion of work in a timely manner that meets construction and implementation targels. 2) Ap~ly rec~vered m~nies fr~m CP~ funds and N-PS reimbursement t~ s~pp~ement Paramet~ix budget. Based on the existing budgets, estimates to complete, and in consideration of work in progress, the following table presents recommendations for adjusting Parametrix' task budgets. 11 Mr. Gary Kcnworthy, City Engineer Decemb~ 1, 2003 Page 4 Task Current Budget Transfer from Task 7 Revised Budget 01 Engineering Assistance $66,966 $9,400 $76,366 02 Compliance Support $28,682 0 $28,682 03 Waste Export System $18,023 $8,300 $26,323 04 Shoreline Stabilization $16,624 $2,400 $19,024 05 NPDES Permit Support $41,171 $20,400 $48,571 06 Site Development Plan. $15,856 $9,300 $25,156 07 Directed Serv/ces $25,000 -25,000 0 Total $212,322 $24~800 $224,122 USE OF EXISTING GRANT FUNDS Existing grants from Ecology under the CPG Program should allow recovery of up to $30,000 of the expenditures by the City for 2003' (assuming a $10,000 City match) under Tasks 03 and 05. Salient points about the grant funding usc er~: · The existing grant funds awarded to date are $40,000 (including a $10,000 match required from the City). Grant funding may only be used for waste export planning or site development planning. This means that $30,000 of expenditures will be recovered under the CPG program. · These grant monies can be used to provide for recovery of all Site Development Planning ($15,856; $I0,000 match fi-om the City, $5,856 from the grant) and Waste Export Planning ($9,031, grant funded) dollars expended to date. The recovered funds could then be available to fund additional work under Task 3 or Task 5 az described above. · Initial discussions with Glenn Cutler identified that residual CPG monies could be utilized for a planning study for the metals and white waste recycling design under Task 06 or for other Iask~. Considering the other cost changes discussed above, other applications should be considered. Should you have any questions or concerns, please feel free to contact me at (360) 850-5303. Sin6crely, PARAMETRIX Bill Webb ~ Project Manager cc: Peter Battucllo, Paramclxix 12 EXHIBIT B21 Task 2003 City 2003 Task Amend. # 1' Bud~let Amount Revised $ 1. Engineering Assistance for Solid Waste $70,000 $58,231 $76;366 Management ($15K WW, $55K SW) 2. Landfill Compliance Support (SW) $35,000 $29,511 $28,682 3. Waste Export System Development (SW) $35,000 $19,152 $26,323 4. Shoreline Stabilization (SW) $125,000 $16,103 $19,024 5. WWTP NPDES Services (WW) $50,000 $40,090 $61;571 6. Site Development Planning (SW) $0 $24,235 $25,156 7. Directed Services (SW) $50,000 ' $25,000 $5,200 Total $365,000 $212,322 $242,322 13 CITY COUNCIL MEETING Port Angeles, Washington December 2, 2003 CALL TO ORDER - Mayor Wiggins called the regular meeting of the Port Angeles City Council to order REGULAR MEETING: at 6:00 p.m. ROLL CALL: Members Present: Mayor Wiggins, Councilmembers Braun, Campbell, Erickson, Headrick, Rogers, and Williams. Members Absent: None. Staff Present: Manager Quiun, Attorney Knutson, Clerk Upton, B. Collins, M. Connelly, G. Cutler, D. McKeen, T. Riepe, Y. Zinmkowski, E. Kovatch, G. Roggenbuck, L. Dunbar, S. McLain, I. DeFrang, N. Riggins, K. Miller, J. Mason, J. Hall, P. Rose, and T. Nielsen. Public Present: R. Peterson, J. Piths, P. Lamoureux, C. Kidd, V. Rudin, M. Foley, and C. Foley. All others present in the audience failed to sign the roster. PLEDGE OF The Pledge of Allegiance to the Flag was led by Councilman Williams. ALLEGIANCE: PUBLIC CEREMOI'~q]ES, 1. Police Department: Police Sergeant Promotion - Glen Roggenbuck: PRESENTATIONS AND PROCLAMATIONS: Police Chief Riepe summarized the recent promotion of Corporal Glen Roggenbuck to Police Sergeant, after which Sergeant Roggenbuck's wife, Jennifer, pinned the new Police Department badge to his uniform. Chief Riepe then administered the oath of office to Sergeant Promotion - Sergeant Roggenbuck. Glen Roggenbuck Certificates of Appreciatinn 2. Certificates of Appreciation for "Citizens for 9-1-1 Committee" Members.- for "Citizens for 9-1 - 1 Committee" Members Mayor Wiggins presented Certificates of Appreciation to the following members of the "Citizens for 9-1-1 Committee ": Alan Barnard, Mike Millar, Jim Jones, Jr., Pat Clark, Marjie Myers, Ken Burge, Joe Girard, Jim Borte, Craig Ritchie, and Naomi Riggins. Unable to attend this evening were committee members Bill Lowman, Mike Lasnier, Rhonda Rose-Rieker, and Soeren Poulsen. The Mayor expressed the Council's appreciation for the connmttee's diligence in obtaining passage of the tax initiative to obtain stable funding for the 9-1~1 Center. Committee Chair Alan Bamard offered kudos to the committee members for their commitment throughout the campaign. Councilman Headrick provided the background of the efforts toward a 9-I-1 tax, an effort that commenced with the Law & Justice Commi~ee. Special plaques were then presented to Alan Bamard and Mike Millar in honor of their service as Chair and Vice Chair of the committee. WORK SESSION: None. CITY COUNCIL MEETING December 2, 2003 LATE ITEMS TO BE CouncilmanBraun asked that the matter of a Paramedic/Fire fighter be added as Agenda PLACED ON THIS OR Item 1.2. Councilman Williams asked for discussion on a matter related to the FUTURE AGENDAS: Waterfront Trail; it was added as Agenda Item 1.3. Mayor Wiggins asked for consideration of a letter to the Department of Natural Resources; the letter was added as Agenda Item 1.4. Manager Quiun asked for two additions to the agenda: Fiber Optic Wide Area Network Use Agreement Amendments, added as Agenda Item D.4. and Institutional Network Services Agreement Amendments, added as Agenda Item D.5. Mike Svec, 318 W. 4th, addressed the Council concerning the need for City funding in support of youth activities and programs. Mr. Svec, having been involved in what was previously known as the Teen Scene, was disappointed that support for the area youth seems to be faltering. Mr. Svec had intended to ask the Council for funding for another facility similar to the Teen Scene; however, he met with Mr. John Reed, Tempest, who has received some funding through United Way but, absent additional funding, the future of the Tempest organization may be in jeopardy. Mr. Svec felt that Mr. Reed's efforts in support of the area youth should receive City recognition and funding. Manager Quinn indicated he had met with Mr. Svec, and he noted Mr. Svec's position change on funding requests. Councilmember Rogers indicated she would like to see the formation of a youth committee this coming year to work with the Council on the matter of youth activities and programs. Cherie Kidd, 101 E. 10t~, thanked the Councilmembers and staff for their support in answering questions during the recent City Council election. She felt there were six excellent candidates for Council, and she was appreciative of the information shared with the candidates throughout the campaign. Paul Lamoureux, 602 Whidby, provided commentaries concerning budgeted revenues, urging caution with the corning year's expenditures. He was concerned with bids submitted in excess of budget estimates, and he expressed support for the Fire Department's purchase of defibrillators. FINANCE: 1. Western Public Agencies Group (WPAG) 2004 Agreement and Amend 2003 Agreement: Western Public Agencies Group (WPAG) 2004 Power Systems Deputy Director McLain informed the Council that the City, along with Agreement / Amend 2003 20 other Washington public utilities, has been a member of the Western Public Agreement Agencies Group for several years. The group contracts with two consultants and develops a scope of wurk for those issues to be addressed during the year. Deputy Director McLain summarized the 2004 agreement, as well as the proposed amendment to the 2003 agreement, indicating costs were higher than expected due to the BPA settlement negotiations. He indicated the Utility Advisory Committee had recommended approval, and Councilman Campbell pointed out that the agency has provided very good service, information, and guidelines for a number of utilities in western Washington. He felt it to be imperative to continue engaging their services regarding the purchase and sale of electricity, particularly because the Port Angeles staff is much smaller in relationship to utilities of similar size. Councilman Campbell moved to authorize the Director of Public Works & Utilities to sign agreements with Marsh Mundorf Pratt Sullivan and McKenzie, and EES Consulting for WPAG services during the year 2004 for an amount not to exceed $18,000 and amend the 2003 contract amount not to exceed $18,000. The motion was seconded by Councilmember Rogers. Councilman Williams directed attention to the graph on Page 20 in the Council packet, citing the number of customers and energy sales for the Clallam County PUD as compared to the City. He expressed caution that there may be a vulnerability for the City's General Fund should energy sales of any magnitude be lost. Following further brief discussion, a vote was taken on the mo~o~ which carried unanimously. CITY COUNCIL MEETING December 2, 2003 Equipment Purchase - Dual 2. Equipment Purchase - Dual Wheel Cab and Chasfis for Water Division: Wheel Cab and Chassis for Water Division Public Works & Utilities Director Cutler summarized the recommendationto purchase a dual wheel cab and chassis for the Water Division, explaining that local dealerships had been invited to submit bids. He noted that only one bid was received. Brief discussion ensued, after which Cotmcilman Braun moved to authorize the Mayor to sign a contract with Cornforth-Campbell of Puyallup, Washington, in the sum of $21,360.40 including sales tax, for a dual wheel cab and chassis. The motion was seconded by Councilmember Rogers and carried unanimously. Community Trade & 3. Community Trade & Economic Development Grant (CTED) Contract: Economic Development Gram (CTED) ConU-act Community Development Director Collins provided asummary of the $30,000 grant from CommunityTrade & Economic Development for afundedmandate. He indicated the grant funds would be used to complete the requited ten-year update of the City's Comprehensive Plan. Mayor Wiggins felt it would be appropriate to write a letter acknowledging the funded mandate, something that is not at all common. Councilmember Rogers moved to authorize the Mayor to sign the grant documents. Councilman Braun seconded the motion, which carried unanimously. Telecommunications 4. Fiber Optic Wide Area Network Use Agreemdnt Amendments and ' Amendments 5. Institutional Network Services Agreement Amendments: Director Cutler informed the Council that the agreement amendments being presented at this time were reviewed and endorsed by the Utility Advisory Committee at a special meeting held the previous day. Power Resource Manager Dunbar, aided by PowerPoint slides, explained to the Council the proposed amendments to both the Fiber Optic Wide Area Network Use Agreement and the Institutional Netwgrk Services Agreement. He indicated the City and Wave Broadband have negotiated changes to the WAN Use Agreement to not require Wave to complete four sections of the. I-Net backbone. In exchange, the City will be given access to Wave's underground communications conduits and related structures on Raih'oad Avenue that would, in turn, be assigned by the City to Capacity Provisioning. Mr. Dunbar showed slides depicting the backbone route at design and after deletions, as well as the specific area on Railroad Avenue where the City would access the underground conduits. Mr. Dunbar reviewed other proposed amendments, such as a public safety VLAN service, dark fiber marketing services for private telecommunications systems, additional interconnecfionrequirements, and additional support services in the fonn of off site storage and/or remote backup services. Other services include Interact web design and voice over Intemet protocol support services. Mr. Dunbar indicated there would be public safety fiber optic service drops at City Pier, Francis Street Park, and the Dream Playground. He summarized the associated costs, as well as the interrelationship between the City, Wave Broadband, and CPI based on the agreement amendments. Pete Grigorieff, Regional Manager of Wave Broadband, described how negotiations proceeded in this regard, and he indicated the changes would be of benefit to the City, as there is a real value to accessing the underground infrastructure and conduit. Craig Johnson, CPI, thanked the City for the opportunity to serve the City, the citizens, and the businesses. Discussion followed, and Councilmembers Rogers and Campbell spoke of the value of these agreements to the City. Following further discussion, Councilmember Rogers moved to approve the amendment to the Institutional Network Services Agreement with Capacity Provisioning, Inc., and the amendment to the Fiber Optic Wide Area Network Use Agreement with Wave Broadband. The motion was seconded by Councilman Campbell and carried unanimously. 17 CITY COUNCIL MEETING December 2, 2003 Break Mayor Wiggins recessed the meeting for a break at 7:05 p.m. The meeting reconvened at 7:20 p.m. PUBLIC HEARINGS - None. QUASI-JUDICIAL: PUBLIC HEARINGS - 1. 2004 Budget Hearing: OTHER: Finance Director Ziornkowskiinformed the Council that the public hearing scheduled 2004 Budget Hearing for this evening would be the third hearing on the 2004 budget. She indicated the Ordinance No. 3152 Finance Committee had met six times on the budget, and she thanked the members for their diligence and hard work. With the use of PowerPoint slides, Director Ziomkowski reviewed the 2004 budget Ordinance, incorporating changes to the preliminary budget as presented at the last Council meeting. The final budget being proposed for approval is $75,135,152 or 10% more than the 2003 budget and 13% more than the 2003 amended budget. She indicated that the major changes to the budget included $365,000 for the recently formed Stormwater Utility, as well as the approved 1/10 of one percent sales tax for emergency communications. The final budget recommended for the General Fund is $14,149,740, which includes various purchases of equipment and vehicles, changes in the equipment replacement policy, a decrease in the PenCom allocation, and the addition of Street Lighting, which is being transferred to the Street Division. Other changes to the General Fund were delineated by Director Ziomkowski, to include personnel changes, Fire Union arbitration costs, and other deparUnental expense decreases. Revenues for the General Fund reflected a decrease in property taxes, a Stormwater Utility Tax, the cost allocation to Utilities for an Assistant Engineer, and an increase in interest revenue. Director Zinmkowskireferenced the request from the Firefighters for added personnel at a cost of $70,000 - $75,000. It was recommended that the matter be approached for consideration in the 2"d Quarter of 2004. Councilmember Rogers .clarified that consideration can be given to the addition of a firefighter; however, it must be understood that nothing is defmite in that regard. Councilmember Erickson agreed, noting the need to determine how much revenue will be generated from third party billing. Director Ziomkowskireviewed in detail the changes to other funds in the budget, such as a $50,000 increase in Street, an increase in PenCom of $138,000, a decrease in the Electric Utility of $16,125, an increase in Water of $20,519, and an increase in Wastewater of $46,473. She reviewed other changes, including an increase in Solid Waste ors 13,725, the addition of $365,000 for the Stormwater Utility, as well as other changes in Equipment Services and Self-Insurance. Discussion ensued concerning funds for Capital Improvements, and Director Ziomkowski estimated there may be $130,000+ from the 2003 budget that can be directed to capital. Following further brief discussion, Mayor Wiggins opened the public hearing at 7:40 p.m. Jamie Mason, Fire Captain, thanked the Council for considering additional personnel for the Fire Department, noting his disappointment that action wasn't taken at this time. He indicated that Council's consideration of an additional position would greatly help the department. Cherie Kidd addressed the Council, urging an understanding of the needs of public safety in the interest of the entire community. Director Ziomkowski clarified that the Fire Department budget is not part of the $75 million but, rather, it is part of the $14 million General Fund and, as such, the Department cannot receive funding from any source other than the General Fund. Councilman Williams reiterated his earlier concern about the vulnerability of the General Fund based on power sales. 18 CITY COUNCIL MEETING December 2, 2003 PUBLIC HEARINGS - There being no further public testimony, Mayor Wiggins closed the public hearing at ' OTHER: 7:45 p.m. He read the Ordinance by title, entitled (Cont'd) ORDINANCE NO. 3152 2004 Budget Hearing Ordinance No. 3152 AN ORDINANCE of the City of Port Angeles revising the budget (Cont'd) for the fiscal year ending December 31, 2003, adopting the budget for the fiscal year ending December 31, 2004, providing for a cost of living increase for certain city employees, and amending Ordinance 3131. Councilmember Erlckson moved to adopt the Ordinance as read by title. The motion was seconded by Councilman Headriek and carried unanimously. Administrative 2. Administrative Amendments to Land Use Ordinances (Zoning, Subdivision, Amendments to Land Use Permit Process): Ordinances Director Collins advised the Council that the proposed amendments were administrative changes to the Code regarding land use related to Zoning, Subdivision, and Permit Process issues. He recommended that the public hearing be continued to January 20, 2004, as the changes have been submitted to the State in a 60-day comment period. Responding to Councilman Williams, Director Collins indicated the Community & Economic Development Committee could review the amendments at a meeting on December 12, 2003, at 9:00 a.m. Councilman Williams asked that the meeting date be revisited. Mayor Wiggins opened the public hearing at 7:46 p.n~ There being no public testimony, Councilman Braun moved to continue the public hearing to January 20, 2004. The motion was seconded by Councilman Williams and carried unanimously. CONSENT AGENDA: Councilman Williams sought clarification concerning the first paragraph on Page 5 of the November 18, 2003, City Council minutes. It was his recollection that the Council had agreed to continue the December 17 Council meeting to December 18 for deliberation on the fluoride SEPA appeal. Following discussion, it was agreed the minutes were accurate as written. Questions and answers ensued concerning the Check List, and the Council agreed to defer to a later date the appointment of a City Council representative to the Comprehensive Plan Citizen Advisory Committee. Councilman Braun moved to accept the Consent Agenda, to include: 1.) City Council Minutes - November 18, 2003; 2.) Expenditure Report - November 21, 2003 - $460,435.76; 3.) Electronic Payments - November 21, 2003 - $109,445.00; 4.) Recommendations for Appointments to County Advisory Boards and Committees; 5.) Appointment to Parks, Recreation & Beautification Commission; 6.) Centennial Trail Fencing Contract; and 7.) Appointments to Comprehensive Plan Citizen Advisory Comrrdttee (appointment ora City Council representative deferred to a later date). The motion was seconded by Councilman Headrick and carried unanimously. CITY COUNCIL Councilmember Rogers was pleased to report that she and Economic Development COMMITTEE Director Smith attended the Governor's Economic Development Conference, at which REPORTS & time the Clallam County Economic Development Council, with the Clallam NetWorks CALENDAR: Program, was given the Governor's Award for partnership in economic development. She has been busy working on business recruitment and is hoping to be able to announce shortly a newbusiness coming to Port Angeles. Councilmember Rogers has also been working with Qwest Communications, who has announced Voicemail services for the City of Sequim, so the entire Peninsula served by Qwest is on the same parity of services at the same price benefit as Puget Sound. Further announcements 19 CITY COUNCIL MEETING December 2, 2003 CITY COUNCIL are forthcoming regarding the Centers of Excellence at Peninsula College and COMMITTEE associated private sector funding. Mayor Wiggins, referencing the Governor's Award, REPORTS & felt this may be an opportunity for the Council to recognize the work of the Economic CALENDAR: (Cont'd) Development Council. Councilman Braun reported on his attendance at the Public Safety Committee meeting, at which time the group saw a demonstration of the proposed cardiac monitor / defibrillator. Councilman Headrick reported that he and Manager Quinn had met to discuss a revenue sharing agreement with the County. The City had earlier rejected the County's proposal and is preparing a counter proposal. Councilman Williams a~ended a meeting of the Peninsula Regional Transportation Planning Organization, at which time the first public/private right-of-way use agreement was approved with the Jamestown S'Klallam Tribe. Councilman Williams felt that such an agreement provides an opportunity for other such air right agreements. The meeting also involved an update of the Hood Canal Bridge project. Councilman Williams also attended a meeting concerning the Kalakala, and he attended Port Angeles Forward, at which time discussion was held, on the PoWDNR clean-up of Railroad Avenue. He announced that the Port Angeles Business Association had selected Cherie Kidd to observe City Council meetings. Councilmember Rogers added that, following a meeting with a representative from Merritt + Pardini, further costs on Gateway are being obtained with the hope of moving the project forward to construction in the near future. The committee can then be sunset. Mayor Wiggins reminded the Council of the City Chris,nas Party on December 13. ORDINANCES NOT None. REQUIRING PUBLIC HEARINGS: RESOLUTIONS: Resolution Declaring Sole Source for Two Cardiac Defibrillators: Resolution Declaring Sole Fire Chief McKeen presented information relative to the proposed purchase of two Source for Cardiac cardiac defibrillators from Zoll Medical Corporation via a sole source Resolution. He Defibrillators introduced Paramedic John Hall who would later assist in the presentation, and he Resolution No. 12-03 provided background information on the specialized medical equipment, which is one of the most critical pieces of equipment in terms of life-saving efforts. ChiefMcKeen described the medical capabilities afforded by this latest technology, which has been designed to improve patient outcomes. He provided background information on the City's defibrillator capabilities in the past, and Paramedic Hall then used PowerPoint slides to compare the technological improvements in the Zoll equipment. He related how the Zoll equipment most closely meets the needs of the Fire Department, as Zoll is the only company authorized by the Food and Drag Administration to label its Bi- Phasic wave form as superior for difficult patients in ven~icular-fibrillation or atrial- fibrillation. The Zoll model provides the smallest and lightest cardiac monitor / defibrillators, and all other paramedic agencies in Clallam County use the Zoll equipment, providing standardization that willprove to be beneficial during mutual aid or a mass casualty event. ChiefMcKeen reviewed funding for the purchase, noting the third party billing system enabled the purchase in the Fire Depamnent's 2003 amended budget. Chief McKeen indicated that wri~en quotes were obtained from other competitors in order to determine the appropriateness of the equipment cost. It is anticipated that two of the Department's four cardiac monitors / defibrillators will be replaced every six years. Eachunit has a life expectancy of twelve years. Following a brief question and answer period, Mayor Wiggins read the Resolution by title, entitled 20 CITY COUNCIL MEETING December 2, 2003 RESOLUTIONS: RESOLUTION NO. 12-03 (Cont'd) A RESOLUTION of the City Council of the City of Port Angeles, Resolution Declaring Sole Washington, designating Zoll Medical Corporation as the sole Source for Cardiac source for acquiring cardiac monitor/defibrillators for the Fire Defibrillators Department and declaring an exception to normal bidding Resolution No. 12-03 requirements. (Cont'd) Councilman Braun moved to pass the Resolution as read by title. The motion was seconded by Councilman Campbell and carried unanimously. OTHER 1. Council Compensation Changes and Medical Benefits: CONSIDERATIONS: Manager Quinn indicated the matter of health insurance benefits for elected officials Council Compensation has been discussed in general terms by the Finance Committee. He noted that elected Changes and Medical officials are eligible as a designated class of employees to participate in health benefits Benefits and, because of the timing related to instituting such benefits, he felt it would be helpful to further discuss the issue before the end of the year as the Council could not implement something of this nature if it affects their current term Of office. Lengthy discussion followed with Councilmembers seeking clarification to~ different aspects of the policies and regulations. Manager Quinn indicated there would be four Councilmembers who would be eligible for such benefits in 2004. Different alternatives and approaches were discussed, and Manager Quiun emphasized that, according to the AWC policy, any level of participation below 50% would result in termination of policy benefits. Therefore, it is essential to obtain the participation of a minimum of four Conncilmembers. Councilman Williams felt that the ability to access health care is the basic question. Other peripheral issues relate to how the premium is paid. After further lengthy discussion, it was agreed by consensus that the matter should be referred to the Finance Committee for further review and deliberation. Paramedic/Firefighter 2. Paramedic/Firefighter: As a follow-up to discussion held during the Budget presentation, Councilman Braun urged the Council to consider the addition ofa Paramedic/Firefighter in mid-2004, as he felt additional personnel is imperative. Councilmember Rogers indicated the need for additional personnel is an issue for other departments, and she felt that such consideration should be all inclusive. Brief discussion followed. Waterfront Trail 3. Waterfront Traih Councilman Williams referenced the portion of the Trail through the Rayonier site, which had been open from dawn to dusk during the smnmer months. The hours are remaining the same during the winter and, when approached, Rayonier officials had asked for a letter requesting an extension of the hours fi.om 6:00 a.m. - 10:00 p.r~ Kathe Smith, a member of the TraiIs Advisory Committee, approached the podium and informed the Council that the matter had been discussed with Parks & Recreation Director Connelly, who had indicated a willingness to sign the letter of request on behalf of the City. Ms. Smith was pleased that the City would be a co-signatory. DNR Letter 4. DNR Letter: Mayor Wiggins introduced the matter ora draft letter from the City to the Department of Natural Resources concerning the DNR Sustained Harvest Calculation. He indicated that Economic Development Director Smith had agreed to attend a hearing tomorrow evening on the City's behalf. The letter would be made a part of the public record for DNR's consideration. The Mayor felt that Alternative 5 would best serve the City in terms of employment in the area, and it would not prove to be injurious. -7- CITY COUNCIL MEETING December 2, 2003 DNR Letter (Cont'd) Councilmember Rogers indicated that area organizations, such as the Economic Development Council and the Chamber of Commerce, were asked to support Alternative 5. Councilmember Rogers moved to approve the letter. The motion was seconded by Councilman Williams and carried unanimously. INFORMATION: Manager Quinn announced upcoming AWC Workshops for Newly Elected Officials: February 5, 2003, in Lynnwood and February 6, 2003 in Lacey. Existing Councilmembers are invited to attend as well. He noted the inclusion in the Information Agenda of status reports on Public Works projects. Jack Harmon approached the podium and thanked the Council and Department Heads for their efforts in preparing the Budget. He felt there are many citizens who are appreciative of the hard work in preparing the Budget. Secondly, Mr. Harmon referenced the receipt of the Sponsor of the Year award from the Unlimited Light Hydroplane Race Association. The award was presented in conjunction with the recent hydroplane races in Port Angeles, and Mr. Harmon indicated to the Council he had accepted the award on behalf of the entire community. He extended his appreciation for the City's assistance in making the hydroplane races such a successful event. EXECUTIVE SESSION: The meeting adjourned to Executive Session at 9:00 p.m. to discuss a personnel maRer for approximately one-half hour. RETURN TO OPEN The meeting returned to Open Session at 10:00 p.m. SESSION: ADJOURNMENT: The meeting was adjourned at 10:00 p.m; Glenn Wiggins, Mayor Becky J. Upton, City Clerk 22 Date: 12/9/03 City of Port Angeles City Council Expenditure Report From: 11/22/03 To: 12/5/03 Vendor Description Account Number Invoice Amount AETNA LOIS BURNEY OVERPAYMENT 001-0000-213.10-90 19.80 LOIS BURNEY REFUND COPAY, NO COPAY DU 001-0000-213.10-90 6.60 SHAWNA REEVES INSURANCE PAID DISP PMT 001-0000-213.10-90 33.00 AIR COMPRESSOR PRODUCTS AIR CONDITIONING & HEAT 001-0000-237.00-00 -13.58 CLALLAM CNTY TREASURER CVCA remittance 001-0000-229.40-00 347.64 EMPLOYEES ASSOCIATION Vending machine proceeds 001-0000-225.40-10 506.11 GENERAL AUTOMOTIVE SUPPLY 30 min fuses 001-0000-237.00-00 -4.64 QUILL CORPORATION Audio tape 001-0000-237.00-00 -3.68 Audio tape 001-0000-237.00-00 -1.64 Pads,staples,ribbons 001-0000-237.00-00 -4.64 Desk accessory 001-0000-237.00-00 -1.23 Binders,post-its,access 001~0000-237.00-00 -11.40 REGAL FORMS INC 3000 parking tickets 001-0000-237.00-00, -147.60 SIMMONS GUN SPECIALITIES INC Ammunition 001-0000-237.00-00 -27.36 WA STATE PATROL - WASIS Criminal history-Shay 001-0000-229.50-00 24.00 Criminal history-Elliott 001-0000-229.50-00 24.00 WASHINGTON STATE TREASURER District Crt Revenue-Oct 001-0000-229.10-00 216.00 District Crt Revenue-Oct 001-0000-229,30-00 15,028.40 Division Total: $1,5,989.78 Department Total: $15,989.78 VERIZON WIRELESS 11-15 a/c 36421103700001 001-1160-511.42-10 9.98 Legislative Mayor & Council Division Total: $9.98 Legislative Department Total: $9.98 AT&T BUSINESS SERVICE 11-13 a/c 0172134468001 001-1210-513.42-10 55.47 QWEST 11-14 NC 3604570411199 001-1210-513.42-10 73.48 SAFEWAY INC Council refreshments 001-1210-513.31-01 7.76 City Manager Department City Manager Office Division Total: $136.71 DESIGN ONE INC Awards,bases 001-1211-513.31-01 651,89 City Manager Department Customer Commitment Division Total: $651.89 EVERGREEN SAFETY COUNCIL INC 2004 membership 001-1220-516.49-01 195.00 QWEST 11-14 A/C 3604570411199 001-1220-516.42-10 73.48 City Manager Department Human Resources Division Total: $268.48 QWEST 11-14 A/C 3604570411199 001-1230-514.42-10 36.74 City Manager Department City Clerk Division Total: $36.74 City Manager Department Department Total: $1,093.82 QWEST 11-14 A/C 3604570411199 001-2010-514.42-10 79.94 Finance Department Finance Administration Division Total: $79.94 QWEST 11-14A/C 3604570411199 . 001-2023-514.42-10 91.85 WASHINGTON (AUDITOR), STATE OF BARS manual 001-2023-514.31-01 40.00 Finance Department Accounting Division Total: $13t .85 APEX CREDIT BUREAU Credit report 001-2025-514.31-01 27.05 AT&T WIRELESS 11-05 a/c 047-49548233 001-2025-514.42-10 37.02 23 Page 1 Date: 12/9/03 City of Port Angeles City Council Expenditure Report From: 11/22/03 To: 12/5/03 Vendor Description Account Number Invoice Amount DATABAR INCORPORATED CYCLE 11-15,11/19/O3,2443 001-2025-514.41-50 1,321.37 CYCLES 16-20,11/24/03 001-2025-514.41-50 1,049.85 QWEST 11-14 NC 3604570411199 001-2025-514.42-10 220.43 RADIX CORPORATION Monthly maintenance-Dec 001-2025-514.48-10 183.42 MAINTENANCE FOR 01104 001-2025-514.48-10 183.42 Finance Department Customer Service Division Total: $3,022.66 DIVERSIFIED RESOURCE CENTER Copy Center svcs-November 001-2080-514.41-50 814.00 RICOH BUSINESS SYSTEMS Contract pmt-December 001-2080-514.45-30 632.13 Finance Department Reprographics Division Total: $1,446.13 Finance Department Department Total: $4,680.48 LEXISNEXIS MA~I'HEW BENDER & CO IN(WA Admin Law 001-3010-515.31-01 85.26 QWEST 11-14 NC 3604570411199 001-3010-515.42-10 128.58 Attorney Attorney Office Division Total: $213.84 , CLALLAM CNTY SHERIFFS DEPT Inmate care-October 001-3012-597.50-99 10,556.17 WASPC NORTH SOUND Electronic monitoring svc 001-3012-597.50-99 20.00 Electronic monitoring svc 001-3012-597.50-99 300.00 Electronic monitoring svc 001-3012-597.50-99 50.00 Electronic monitoring svc 00%3012-597.50-99 100.00 Electronic monitoring svc 001-3012-597.50-99 90.00 Electronic monitoring svc 001-3012-597.50-99 100.00 Attorney Jail Contributions Division Total: $t 1,216.17 CLALLAM JEFFERSON PUBLIC DFNDR Public Defender fees-Dec 001-3021-515.41-50 2,750.00 LEXISNEXIS MA'Iq'HEW BENDER & CO IN(WA Supreme Ct Rpts V147 001-3021-515.31-01 25.26 SPOKANE COUNTY SHERIFF'S OFFICE Mileage fee 001-3021-515.50-90 14.90 MULLINS, MARK D Professional svcs-October 001-3021-515.41-50 422.30 Attorney Prosecution Division Total: $3,212.46 Attorney Department Total: $t 4,642.47 CHARLES O'HEARN Rfd Application fee 001-4010-322.10-11 333.80 QWEST 11-14 AJC 3604570411199 001-4010-558.42-10 73.48 Community Developmt Dept Planning Division Total: $407.28 Community Developmt Dept Department Total: $407.28 AT&TWIRELESS 11-14 a/c 49655020 001-5010-521.42-10 13.51 METROCALL 12-01 a/c 298-A25874 001-5010-521.42-10 7.15 QWEST 11-14 A/C 3604570411199 001-5010-521.42-10 128.58 Pofice Department Administration Division Total: $149.24 BRODSKY'S UNIFORMS Trousers-Hall 001-5021-521.20-80 53.78 METROCALL 12-01 a/c 298-A25874 001-5021-521.42-10 42.90 ROBERT ENSOR Clothing allowance 001-5021-521.20-80 310.55 QWEST 11-14 NC 3604570411199 001-5021-521,42-10 18.37 Police Department Investigation Division Total: $425.60 BLUMENTHAL UNIFORMS & EQUIP Credit pant-Hall 001-5022-521.20-80 -32.59 Boots-Brusseau 001-5022-521.20-80 276.63 24 Page 2 Date: 12/9/03 City of Port Angeles City Council Expenditure Report From: 11/22/03 To: 12/5/03 Vendor Description Account Number Invoice Amount EASTERN WASHINGTON HAY & UHAUL Dog food 001-5022-521.49-80 142.78 GENERAL AUTOMOTIVE SUPPLY 30 min fuses 001-5022-521.48-10 61.16 METROCALL 12-01 a/c 298-A25874 001-5022-521.42-10 21.45 PENINSULA AWARDS & TROPHIES Shadowbox,engraving 001-5022-521.31-80 142.28 POCKET PRESS INC 2004 WA Code copies 001-5022-521.31-01 412.44 SIMMONS GUN SPEC~LITIES INC Ammunition 001-5022-521.31-01 360.97 Police Department Patrol Division Total: $1,385.12 BLUMENTHAL UNIFORMS & EQUIP Traffic vests 001-5026-521.44-30 339.02 Police Department Reserves & Volunteers Division Total: $339.02 NEW WORLD SYSTEMS Training 11-14 001-5029-521.43-10 500.00 QUILL CORPORATION Desk accessory 001-5029-521.31-01 16.22 Desk accessory 001-5029-521.31-01 14.99 Desk accessory 001-5029-521.31-01 -14.99 Binders,post-its,access 001-5029-521.31 -01 150.32 QWEST 11-14 A/C 3604570411199 001-5029-521.42-10 91.85 11-20 a/c 206Z200017790 001-5029-521.42-10 261.45 REGAL FORMS INC 3000 parking tickets 001-5029-521.31-01 1,947.60 Police Department Records Division Total: $2,967.44 Police Department Department Total: $5,266.42 QWEST 11-14 NC 3604570411199 001-6010-522.42-10 91.85' Fire Department Administration Division Total: $91 ;85 QWEST 11 - 14 A/C 3604570411199 001-6020-522.42-10 55.11 Fire Department Fire Supression Division Total: $55.'11 CLALLAM CNTY EMS Medic 1 Advisory-December 001-6025-526.41-50 600.00 HANSEN, MIKE Teach CPR class 11-25 001-6025-526.31-08 35.00 KENYON, SCOTT Teach CPR 11-25 001-6025-526.31-08 25.00 QWEST 11 - 14 NC 3604570411199 001-6025-526.42-10 18.37 Fire Department Medic I Division Total: $678.37 QWEST 11-14 A/C 3604570411199 001-6030-522.42-10 18.37 Fire Department Fire Prevention Division Total: $18.37 Fire Department Department Total: $843.70 QWEST 11-14 A/C 3604570411199 001-7010-532.42-10 514.28 11-05 a/c 3604520140945 001-7010-532.42-10 11.03 UTILITIES UNDERGROUND LOC CTR October locates 001-7010-532.41-50 29.15 VERIZON WIRELESS 11-06 a/c 26470706000001 001-7010-532.42-10 13.29 Public Works-Gen Fnd Administration Division Total'. $567.75 Public Works-Gen Fnd Department Total: $567.75 QWEST 11-14 A/C 3604570411199 001-8010-574.42-10 55.11 RICOH BUSINESS SYSTEMS Lease pmt-December 001-8010-574.45-30 256.25 Parks & Recreation Administration Division Total: $311.36 QWEST 11-14 A/C 3604570411199 001-8011-574.42-10 36.74 WA RECREATION & PARK ASSNNVRPA Dues 2004-Cole 001-8011-574.49-01 110.00 Parks & Recreation Recr~on Division Total: $t46.74 Page 3 Date: 12/9/03 City of Port Angeles City Council Expenditure Report From: 11/22./03 To: 12/5/03 Vendor Description Account Number Invoice Amount QWEST 11-14 A/C 3604570411199 001-8012-555.42-10 55.11 Parks & Recreation Senior Center Division Total: $55.11 QWEST 11-14 A/C 3604570411199 001-8020-576.42-10 18.37 11-14 a/c 3604579958503 001-8020-576.42-10 56.94 11-14 a/c 3604570241950 00%8020-576.42-10 9.60 Parks & Recreation William Shore Pool Division Total: $84.91 CAROL CAMPBELL Buy back deeds 3353,3354 001-8050-343.60-12 638.00 QWEST 11-14 A/C 3604570411199 001-8050-536.42-10 18.37 QWESTDEXTHEDIRECTORYSOURCE COMMUNICATiONS/MED~A SERV 001~8050-536.44-10 160.10 THURMAN SUPPLY ELECTRICAL EQUIP & SUPPLY 001-8050-536.31-20 98.10 Parks & Recreation Ocean View Cemetery Division Total: $914.57 ACTION POWER EQUIPMENT LAWN MAINTENANCE EQUIP 001-8080-576.31-20 83.09 AIR COMPRESSOR PRODUCTS AIR CONDITIONING & HEATNG 001~8080-576.31-20 ' 165.55 AIR CONDtTtONtNG& HEAT 001-8080-576.31-20 13.58 FEDERAL FIRESAFETY INC EQUIPMENT MAINTENANCE,REC 001~8080-576.49-90 229.93 CHRISTMAS Co'FrAGE Deposit refund 001-8080-347.30-18 150.00 SHARIE RAMSEY Deposit refund 001-8080-347.30-18 150.00 Deposit refund 001-8080-347.30-18 -150.00 QWEST 11-14 A/C 3604570411199 001-8080-576.42-10 18.37 11-14 a/c 3604572807724 001-8080-576.42-10 6.90 ZUMAR iNDUSTRIES INC MARKERS, PLAQUES,SIGNS 001-8080-576.31-20 76.17 MARKERS, PLAQUES,SIGNS 001-8080-576.31-20 225.92 Parks & Recreation Park FactTities Division Total: $969.51 Parks & Recreation Department Total: $2,482.20 RESTAURANT APPLIANCE SVC INC EQUIP MAIN3' & REPAIR SERV 001~8130-518.3%20 502.61 Parks & Rec-Maintenance Custodial/Janitorial Svcs Division Total: $502.6t Parks & Rec-Maintenance Department Total: $502.61 General Fund Fund Total: $46,486.49 BREWER, DAVID Contract svcs-December 101-1430-557.49-90 100.00 PORT ANGELES CHAMBER OF COMM 2004 Dues 10%1430-557.50-83 692.00 Convention Center Convention Center Division Total: $792.00 Convention Center Department Total: $792.00 Convention Center Fund Fund Total: $792.0(] AIRPORT GARDEN CENTER FENCING 102-7230-542.31-20 104.94 FLINTTRADING INC PW CONSTRUCTION & RELATED 102-7230-542.31-25 1,004.53 PW CONSTRUCTION & RELATED 102-7230-542.31-25 95598 PW CONSTRUCTION & RELATED 102-7230-542.31-25 810.43 QWEST 11-14 A/C 360457(~411199 102-7230-542.42-10 55.11 VERIZON WIRELESS Cell phone 102-7230-542.31-01 43.27 11-06 a/c 264707O6000O02 102-7230-542.42-10 13.76 COMMUNICATIONS/MEDIA SERV 102-7230-542.42-10 8.86 Public Works. Street Street Division Total: $2,996.88 26 Page 4 City of Port Angeles Date: 12/9/03 City Council Expenditure Report From: 11/22/03 To: 12/5/03 Vendor Description Account Number Invoice Amount Public Works-Street Department Total: $2,996.88 Street Fund Fund Total: $2,996.88 QWEST 11-14 A/C 3604570411199 103-1511-558.42-10 18.37 Economic Development Economic Development Division Total: $18.37 Economic Development Department Total: $18.37 Economic Development Fund Total: $18.37 AT&T BUSINESS SERVICE 11-16 a/c 0510317148001 107-5160-528.42-11 81.75 CAPTAIN 'I'S Shirts,emblems 107-5160-528.20-80 106.58 CENTURYTEL 11-06 a/c 360-080-0120 107-5160-528.42-11 255.49 11-06 a/c 360-374-2231 107-5160-528.42-11 96.10 11-06 a/c 360-645-2653 107-5160-528.42-11 83.84 GLOBALSTAR USA 11-16 a/c 1.10012959 107-5160-528.42-10 39.91 MARATHON COMMUNICATIONS INC 1%20 a/c BWA0012014 107-5160-528.42-11, 20.81 NEW WORLD SYSTEMS Prof svcs 11-14 107-5160-528.48-10 250.00 QUILL CORPORATION Audio tape 107-5160-528.31-01 48.57 Audio tape 107-5160-528.31-01 21.60 Pads,staples,ribbons 107-5160-528.31-01 61.22 QWEST 11-14 A/C 3604570411199 107-5160-528.42-10 312.28 11-02 a/c 360Z020380301 107-5160-528.42-11 7,185.70, Pencom Pencom Division Total: $8,563~85 Pencom Department Total: $8,563.85 Pencom Fund Fund Total: $8,563.8~i CLALLAM CNTY ECONOMIC DEV CNCL Clallam County Marketing 150-1580-558.41-50 5,000.00 HOVEE & COMPANY, E D Yacht Marina pe 10-28 150-1580-558.41-50 210.00 Economic Development Elec Util Rural Econ Dev Division Total: $5,210.00 Economic Development Department Total: $5,210.00 Elec/Util Rural Econ Dev Fund Total: $5,210.00 BRASHER, DAVID G Officiate Adult Soccer 174-8221-574.41-50 75.00 Recreation Activities Sports Programs Division Total: $75.00 CAPTAIN 'FS T Shirts 174-8222-574.31-01 493.39 DAVE SUTTON Rfd Tourney entry fee 174-8222-347.60-21 195.00 Recreation Activities Special Events Division Total: $688.39 WtLDERNESS MEDICINE Wilderness W/S deposit-JC 174-8223-574.41-50 1,000.00 Recreation Activities Adult Programs Division Total: $1,000.00 ALBERTSONS INC ASP supplies 174-8224-574.31-01 9.99 Recreation Activities Youth/Family Programs Division Total: $9.99 Recreation Activities Department Total: $1,773.38 Park & Recreation Fund Fund Total: $1,773.38 WASHINGTON (DOT), STATE OF Inspection pe 10-31 310-7930-595.65-10 86.56 Capital Projects-Pub Wks GF-Street Projects Division Total: $86.56 Capital Projects-Pub Wks Department Total: $86.56 27 Page 5 .. Date: 12/9/( City of Port Angeles City Council Expenditure Report From: 11/22/03 To: 12/5/03 Vendor Description Account Number Invoice Amount Capital Improvement Fund Total: $86.56 CLALLAM CNTY H;STORICAL SOCIETY Exhibit design reimburse 327-7931-594.41-50 14,560.00 Capital Projects. Pub Wks GF-Carnegie Restoration Division Total: $14,560.00 Capital Projects-Pub Wka Department Total: $14,560.00 GF - Carnegie Library Fnd Fund Total: $14,560.00 CED/CONSOLiDATED ELEC DIST }NC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 343.21 CENTRAL MOLONEY INC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 15,902.20 GENERAL PACIFIC INC ELECTRICAL CABLES & WIRES 401-0000-141.40-00 209.41 ELECTRICAL CABLES & WIRES 401-0000-141.40-00 2,562.52 ANDRU$, VALERIE UB CR REFUND-FINALS 401-0000-122.10-99 33.87 COLQUHOUN, ROBERT UB CR REFUND-FINALS 401-0000-122.10-99 73.87 J & J PROPERTIES MANUAL CHECK 40'~-0000-122.10-99 27.28 JONES, ANTHONY UB CR REFUND-FINALS 401-0000-122.10-99 36.51 KAyS, MARILYN UB CR REFUND-FINALS 401-0000-122.10-99 38.84 LAUTH, GERALD UB CR REFUND-FINALS 401-0000-12210-99 36.33 SEERA, AMARJIT UB CR REFUND-FINALS 401-0000-122.10-99 103.00 SHERIFF, PATRICIA MANUAL CHECK 401-0000-122.10-99 92.02 SMITH, TRISTAN U B CR REFUN D-FINALS 401-0000-122.10-99 109.73 STAPLES, GEOFPREY UB CR REFUND-FINALS 401-0000-122.10-99 10.~ QUILL CORPORATION MATERIAL HNDLING&STOR EQP 401-0000-237.00-00 -7.~,~ MATERIAL HNDLING&STOR EQP 401-0000-237.00-00 -1.25 MATERIAL HNDLING&STOR EQP 401-0000-237.00-00 -5.12 MATERIAL HNDLING&STOR EQP 401-0000-237.00-00 -0.58 WESTERN STATES ELECTRIC ~NC ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 96.73 ELECTRICAL EQUIP& SUPPLY 401-0000-141.40-00 42.20 ELECTRICAL EQUIP & SUPPLY 401-0000-141.40-00 623.23 Division Total: $20,425.26 Department Total: $20,425.26 NORTHWEST PUBLIC POWER ASSN Elect Dist System-Dunbar 401-7120-533.43-10 455.00 Elect Dist System-Dunbar 401-7120-533.43-10 405.00 Public Works-Electric Power Resource Mgmt Division Total: $860.00 ANGELES CONCRETE PRODUCTS Control density fill 401-7180-533.48-10 378.70 Control density fill 401-7180-533.48-10 378.70 BUSINESS ANSWERPHONE SERVICE December svcs 401-7180-533.42-10 160.00 CED/CONSOLIDATED ELEC D~ST~NC ELECTRICAL CABLES & WIRES 401-7180-533.31-20 37.88 ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-20 28.74 ELECTRICAL EQUIP & SUPPLY 401-7180-533.47-10 124.52 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 171.61 ELECTRICAL EQUIP & SUPPLY 401-7180-533.48-10 36 ~'~ EDWARDS GLOVE CO Lineworkers shirts 401-7180-533.35-01 32,, HI-LINE Cable ties 401-7180-533.35-01 87.34 HIGHLINE EQUIPMENT DIV HAND TOOLS ,POW&NON POWEF401-7180-533.35-01 355.04 28 Page 6 '~~_ City of Port Angeles Date: 12/9/03 City Council Expenditure Report From: 11/22/03 To: 12/5/03 Vendor Description Account Number Invoice Amount DAVE IRELAND Reimb mileage pe 11-13 401-7180-533.43-10 105.84 KATHY TRAINOR Reimb mileage pe 11-13 401-7180-533.43-10 11.52 PACIFIC NORTHWEST CARPET CARE Carpet cleaning 401-7180-533.48-10 342.60 PUD#1 OF CLALLAM COUNTY 11-14 SRI01 & Euclid 401-7180-533~33-50 16.18 11-13 Golf Course Rd 401-7180-533.33-50 15.26 QUILLCORPORATION MATERIAL HNDLING&STOR EQP 401-7180-533.31-01 102.85 MATERIAL HNDLING&STOR EQP 401-7180-533.31-01 16.41 MATERIAL HNDLING&STOR EQP 401-7180-533.31-01 67.49 MATERIAL HNDLING&STOR EQP 401-7180-533.31-01 7.62 QWEST 11-14 NC 3604570411199 401-7180-533.42-10 257.17 VERIZON WIRELESS 11-15 a/c 56453528700001 401-7180-533.42-10 36.42 11-15 a/c 86490757800001 401-7180-533.42-10 53.88 ZEE MEDICAL SERVICE CO MATERIAL HNDLING&STOR EQP 401-7180-533.31-01 190.81 Public Works-Electric Electric Operations Division Total: $3,307.00 QWEST 11-02 a/c 206Z020411942 401-7188-594.42-10 64.92 11-14 a/c 3604574717777 401-7188-594.42-10 9.56 Public Works-Electric Electric Projects Division Total: $74.48 Public Works-Electric Department Total: $4,241.48 Electric Utility Fund Fund Total: $24,666.74 MOODY'S INVESTORS SERVICE City Utility Bonds-svcs 402-0000-195.30-00 4,556.00 Division Total: $4,556.00 Department Total: $4,556.00 AT&T BUSINESS SERVICE 11-15 a/c 0584912554001 402-7380-534.42-10 43.01 BANK OF NEW YORK PORANGWAT03 pe 05-01-04 402-7380-534.41-50 91.17 FEDERAL EXPRESS CORP Shipping chgs-November 402-7380-534.42~10 5.65 FOWLER COMPANY, H D PIPE FITTINGS 402-7380-534.34-02 509.14 PUD #1 OF CLALLAM COUNTY 11-10 203 Reservoir Rd 402-7380-534.47-10 78.92 QWEST 11-14 NC 3604570411199 402-7380-534.42-10 18.37 11-10 a/c 360Z100240955 402-7380-534.42-10 666.78 UTILITIES UNDERGROUND LOC CTR October locates 402-7380-534.48-10 14.57 Public Works. Water Water Division Total: $1,427.61 Public Works-Water Department Totah $1,427.61 Water Fund Fund Total: $5,983.61 MOOD'CS INVESTORS SERVICE City Utility Bonds-svcs 403-0000-195.30-00 2,244.00 NCL NORTH CENTRAL LABORATORIES Ampule breakers 403-0000-237.00-00 -3.27 CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 -19.84 SHIPPING AND HANDLING 403-0000-237.00-00 -2.94 SHIPPING AND HANDLING 403-0000-237.00-00 -1.82 CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 -4.92 SHIPPING AND HANDLING 403-0000-237.00-00 -3.33 USA BLUEBOOK PW CONSTRUCTION & RELATED 403-0000-237.00-00 -9.13 Division Total: $2,198.78 29 Page 7  Date: 12/9/03 City of Port Angeles City Council Expenditure Report From: 11/22/03 To: 12/5/03 Vendor Description Account Number Invoice Amount Department Total: $2,198.75 AFFORDABLE STORAGE CONTAINERS BLANKET PURCHASE ORDER 403-7480-535.31-20 1,468.80 SHIPPING AND HANDLING 403-7480-535.31-20 369.92 AMTEST INC Sample testing 403-7480-535.48-10 195.00 BANK OF NEW YORK PORANGWAT03 pe 05-01-04 403-7480-535.41-50 44.90 BRANOM INSTRUMENT COMPANY CONTRL,INDICA,RECORD INST 403-7480-535.48-10 2,740.41 CAE CONSULTANTS INC SUPPLIES 403-7480-535.31-20 946.75 CED/CONSOLIDATED ELEC DIST INC Fuses 403-7480-535.31-20 15.96 Fuses 403-7480-535.31-20 31.92 CHEMSEARCH WATER&SEWER TREATING CHEIV'A03-7480-535.31-20 235.46 SHIPPING AND HANDLING 403-7480-535.42-10 27.48 FEDERAL EXPRESS CORP Shipping chgs-November 403-7480-535.42-10 41.80 Shipping chgs-November 403-7480-535.42-1~ 1'0.80 FERGUSON ENTERPRISES INC Diaphragm valves 403-7480-535.31-20 1,200.01 Diaphragm valves 403-7480-535.31-20 666.14 Diaphragm valves 403-7480-535.31-20 -1,822.72 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 486.89 SHIPPING AND HANDLING 403-7480-535.31-20 6.48 PLUMBING EQUIP FIXT,SUPP 403-7480-535.31-20 957.44' SHIPPING AND HANDLING 403-7480-535.31-20 11.47 JCl-JONES CHEMICALS INC CHEM RAW MATERIALS MFG 403-7480-535.31-20 2,668.49 METROCALL 12-01 a/c 298-A24878 403-7480-535.42-10 32.52 BRET HENDREN CDL Skills,license fees 403-7480-535.43-10 105.00 NCL NORTH CENTRAL LABORATORIES Ampule breakers 403-7480-535.31-20 43.08 CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-20 261.70 LAB EQUIP,BIO,CHEM,ENVIR 403-7480-535.31-20 38.70 CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-20 64.92 SHIPPING AND HANDLING 403-7480~535.42-10 24.20 SHIPPING AND HANDLING 403-7480-535.42-10 43.93 QWEST 11-14 A/C 3604570411199 403-7480-535.42-10 36.74 11-08 a/c 3605650365696 403-7480-535.42-10 7.47 11-16 a/c 206T138834702 403-7480-535~42-10 57.71 11-20 a/c 206T221012697 403-7480-535.42-10 57.71 11-20 a/c 206T221015699 403-7480-535.42-10 57.71 11-20 a/c 206T221017701 403-7480-535.42-10 57.71 11-20 a/c 206T221032703 403-7480-535.42-10 57.71 1%20 a/c 206T221033705 403-7480-535.42-10 57.71 11-20 a/c 206T221034707 403-7480-535.42-10 57.71 11-20 a/c 206T819363533 403-7480-535.42-10 40.75 11-23 a/c 206T411255315 403-7480-535.42-10 64.15 11-23 a/c 206T418279706 403-7480-535.42-10 57.71 11-23 a/c 206T513049704 403-7480-535.42-10 57.71 3O Page 8 Date: 1219103 City of Port Angeles City Council Expenditure Report From: 11/22/03 To: 12/5/03 Vendor Description Account Number Invoice Amount QWEST... 11-23 a/c 206T513656700 403-7480-535.42ol 0 115.13 11-23 a/c 206T418577331 403-7480-535.42-10 60.50 USA BLUEBOOK PW CONSTRUCTION & RELATED 403-7480-535.31-20 111.32 PW CONSTRUCTION & RELATED 403-7480-535.31-20 9.13 UTILITIES UNDERGROUND LOC CTR October locates 403-7480-535.48-10 14.58 VERIZON WIRELESS 11-15 a/c 36469358100001 403-7480-535.42-10 12.29 11-15 a/c 76423363300001 403-7480-535.42-10 273.75 WA STATE DEPARTMENT OF ECOLOGY Renew Raymond 6070 403-7480-535.49-01 30.00 Renew Richardson 2761 403-7480-535.49-01 30.00 Renew Richmond 3207 403-7480-535.49-01 30.00 Renew Waldron 6511 403-7480-535.49-01 30.00 Renew Williams 6822 403-7480-535.49-01 30.00 Renew Young 6823 403-7480-535.49-01 30.00 SRF Loan 91001 403-7480-591.71-10 106,487.81 SRF Loan 91001 403-7480-592.81~10 23,320.24 WEF FIELD PURCHASE ORDER 403-7480-535.43-10 236.00 Public Works-Wastewater Wastewater Division Total: $142,406.70 Public Works-Wastewater Department Total: $142,406.70 Wastewater Fund Fund Total: $14,4,605 RESOURCE RECYCLING 1 Yr subscription 10-2004 404-0000-237.00-00 -2.22 ' ROXFORD FORDELL Litter netting 404-0000-237.00-00 -118.08 Division Total: -$120.31) Department Total: -$120.36 AUTOMOTIVE ENVIRONMENTAL SVC Antifreeze processing 404-7580-537.48-10 70.00 JESSE'S AUTO SALON Detail Recycle Chevy 404-7580-537.48-10 216.40 NORTHWEST BUSINESS FINANCE LLC Recycle tires 404-7580-537.48-10 850.00 PERS Establish service credit 404-7580-537.20-30 309.09 QWEST 11-14 A/C 3604570411199 404-7580-537.42-10 91.85 RESOURCE RECYCLING 1 Yr subscription 10-2004 404-7580-537.31-01 29.22 ROXFORD FORDELL Litter netting 404-7580-537.48-10 1,558.08 SWANA BLANKET PURCHASE ORDER 404-7580-537.43-10 750.00 TAYLOR-SPARKS REFRIGERATION INC Remove compressors,freon 404-7580-537.48-10 2,626.01 Public Works. Solid Waste Solid Waste Division Total: $6,500.65 Public Works-Solid Waste Department Total: $6,500.65 Solid Waste Fund Fund Total: $6,380.35 c & F INSULATION City rebate-Leach 421-7121-533.49-86 1,536.00 City rebate-Fox 421-7121-533.49-86 2,011.86 City rebate-Rankin 421-7121-533.49-86 2,093.53 EVERWARM HEARTH & HOME INC City rebate-Sofie 421-7121-533.49-86 923.20 City rebate-Kuch 421-7121-533.49-86 798.40 City rebate-Schmidt 421-7121-533.49-86 381.81 City rebate-Orttoff 421-7121-533.49-86 940.80 31 Page 9 ~ * - Date: 12-/9/03  City of Port Angeles City Council Expenditure Report From: 11/22/03 To: ~ 2/5/03 Vendor Description Account Number Invoice Amount EVERWARM HEARTH & HOME tNC... City rebate-Wilson 421-7121-533.49-86 436.40 GLASS SERVICES CO INC City rebate-Sabayon 421-7121-533.49-86 568.56 City rebate-Sabayon 421-7121-533.49-86 58.40 City rebate-Swingle 421-7121-533.49-86 730.00 City rebate-Forster 421-7121-533.49-86 1,382.00 City rebate-Shod 421-7121-533.49-86 168.00 City rebate-Miller 421-7121-533.49-86 587,00 City rebate-DeRousie 421-7121-533.49-86 638.00 MATHEWS GLASS CO tNC City rebate-Halloran 421-7121-533.49-86 344,88 City rebate-Schmidt 421-7121-533.49-86 1,376.00 City rebate-Payne 421-7121-533.49-86 174.76 City rebate-Payne 421-7121-533.49-86 62.00 City rebate-Payne 421-7121-533.49-86 72.44 . ANTHONYWAYNE DILLINGHAM City rebate 421-7121-533.49-86 100.00 BLANCHE HANSEN City rebate 421-7121-533.49-86 50.00 BOB WHEELER City rebate 421-7121-533.49-86 100.00 CHARLES DEVONEY City rebate 421-7121-533.49-86 100.00 CHARLES SCHRAMM City rebate 421-7121-533.49-86 100.00 D LARSON City rebate 421-7121-533.49-86 25.00 DAVID ERB City rebate 421-7121-533.49-86 50.00 DOUGLAS HELFER City rebate 421-7121-533.49-86 50.00 ERIN JOHNSTAD City rebate 421-7121-533.49-88 100.00 JIM UDE City rebate 421-7121-533.49-86 100.00 JON JUDD City rebate 421-7121-533.49-86 50.00 LINDA DEBORD City rebate 421-7121-533.49 -86 30.00 LOIS PARDA City rebate 421-7121-533.49-86 100.00 MICHAEL & CAROLE KALAHAR City rebate 421-7121-533.49-86 100.00 RUBY HUGHES City rebate 421-7121-533.49-86 50.00 SELMA SOYLAND City rebate 421-7121-533.49-86 50.00 STEPHEN HOFFMAN City rebate 421-7121-533.49-86 50.00 STEVE JOHNSON City rebate 421-7121-533.49-86 50.00 STEVEN L SCHMIDT City rebate 421-7121-533.49-86 50.00 TERRY HASSELL City rebate 421-7121-533.49-86 50.00 WILLIS J BELFIELD City rebate 421-7121-533.49-86 50.00 PENINSULA HEAT INC City rebate-Andrade 421-7121-533.49-86 1,240.00 Public Works. Electric Conservation Loans Division Totah $17,929.04 Public Works-Electric Department Total: $17,929.04 Conservation Loans/Grants Fund Total: $17,929.04 SUPERIOR ELECTRIC NORTHWEST ~NC Contract pmt 451-7188-594.65-10 3,561.50 Public Works-Electric Electric Projects Division Total: $3,56'1.50 Public Works-Electric Department Total: $3,561.50 Electric Utility ClP Fund Total: $3,561.813 32 Page 10 ~ ' City of Port Angeles Date: 12/9/03 - City Council Expenditure Report From: 11/22/03 To: 12/5/03 Vendor Description Account Number Invoice Amount WASHINGTON (DIS), STATE OF COMPUTERS,DP & WORD PROC. 452-7388-594.31-60 344.94 Public Works-Water Water Projects Division Total: $344.94 Public Works-Water Department Total: $344.94 Water Utility CIP Fund Total: $344.94 FEDERAL EXPRESS CORP Shipping chgs-November 453-7488-594.42-10 9.15 GEOTIVITY INC Field svcs,process data 453-7488-594.48-10 4,814.90 Public Works-Wastewater Wastewater Projects Division Total: $4,824.05 Public Works-Wastewater Department Total: $4,824.05 WasteWater Utility ClP Fund Total: $4,824.0-~ PRESTON GATES & ELLIS LLP Prof svcs pe 10-31 454-7588-594.41-50 2,053.48 Public Works-Solid Waste Solid Waste Projects Division Total: $2,053.48 Public Works-Solid Waste Department Total: $2,053.48 Solid Waste Utility CIP Fund Tdtal: $2,053.48 PARTS INCORPORATED EQ MAINT & REPAIR SVC 501-0000-237.00-00 -10.00 Division Total: -$10.00 Department Total: -$'10.00 BRIM TRACTOR COMPANY INC Shipping warranty parts 501-7630-548.42-10 19.78 PACIFIC UTILITY EQUIPMENT INC AUTO MAJOR TRANSPORTATION 501-7630-548.34-02 105.17 PARTS INCORPORATED EQUIP MAINT & REPAIR SERV 501-7630-548.34-02 121.88' EQ MAINT & REPAIR SVC 501-7630-548.34-02 10.00 QWEST 11-14 NC 36O4570411199 501-7630-548.42-10 18.37 Public Works-Equip Svcs Equipment Services Division Total: $275.20 Public Works-Equip Svcs Department Total: $275.20 Equipment Services Fund Total: $265.20 METROCALL 12-01 a/c 298-710258 502-2081-518.42-10 '27.91 POWER QUEST CORPORATION Upgrade protection 2004 502-2081-518.48-02 83.53 QWEST 11-14 A/C 3604570411199 502-2081-518.42-10 55.11 WASHINGTON (DIS), STATE OF CONSULTING SERVICES 502-2081-518.31-60 51.97 CONSULTING SERVICES 502-2081-518.31-60 514.68 Finance Department Information Technologies Division Total: $733.20 Finance Department Department Total: $733.20 Information Technology Fund Total: $733.2~1 BAILEY, JAMES A Reimb Medicare prem-Dec 503-1631-517.46-35 58.70 BALSER, FRED Reimb Medicare prem-Dec 503-1631-517.46-35 45.50 Disabilty Beard-November 503-1631-517.46-35 319.69 BALSER, SHARYN Disebilty Board-November 503-1631-517.46-35 496.74 BISHOP, VIRGIL Reimb Medicare prem-Dec 503-1631-517.46~35 129.10 CAMERON, KENNETH Reimb Medicare prem-Dec 503-1631-517.46-35 85.10 Disabilty Board-November 503-1631-517.46-35 57.00 CAMPORINI, RICHARD Reimb Medicare prem-Dec 503-1631-517.46-35 50.00 FITNESS WEST lINC Renew Wheeler 6096-00109 503-1631-517.41-51 584.28 33 Page 11 Date: 12/9/03 City of Port Angeles City Council Expenditure Report From: 11/22/03 To: 12/5/03 Vendor Description Account Number Invoice Amount FLEX-PLAN SERVICES INC Monthly processing 503-1631-517.41-50 138.40 FOX, KENNETH D[sabilty Board-November 503-1631-517.46-35 47.90 GROOMS, MICHAEL Reimb Medicare prem-Dec 503-1631-517.46-35 54.00 Disab[ity Board-November 503-1631-517.46-35 245.85 JOHNSON, DONALD G Reimb Medicare prem-Dec 503-1631-517.46-35 58.70 JOHNSON, HARRY Reimb Medicare prem-Dec 503-1631-517.46-35 58.70 JORISSEN, ROBERT R Reimb Medicare prem-Dec 503-1631-517.46-35 58.70 Disabilty Board-November 503-1631-517.46-35 200.00 LINDLEY, JAMES K Reimb Medicare prem-Dec 503-1631-517.46-35 54.00 LOUCKS, JASPER Reimb Medicare prem-Dec 503-1631-517.46-35 85.00 MIESEL, PHIL Reimb Medicare prem-Dec 503-1631-517.46-35 46.10 LARRYWALDRON Reimb medical expense 503-1631-517.46-30 40.00 MORGAN, ROY Reimb Medicare prem-Dec 503-1631-517.46-35 58.70 R~EPE, TOM Disabilty Board-November 503-1631-517.46-35 26.71 SILVA, MICHAEL L Disabilty Board-November 503-1631-517.46-35 128.02 SWEA'I-F, JOHNNIE Reimb Medicare prem-Dec 503-1631-517.46-35 65.70 THOMPSON, BRUCE Reimb Medicare prem-Dec 503-1631-517.46-35 50.00 Self Insurance Other Insurance Programs Division Total: $3,242.59 HEALTHCARE MGMT ADMNSTRS INC 11-18 Dental claims EFT 503-1637-517.46-01 2,779.00 Dental premium-December 503-1637-517.46-01 1,637.60 11-25 Dental claims EFT 503-1637-517.46-01 3,407.80 TOM RIEPE Reimb dental claims 503-1637-517.46-01 285.00 Self Insurance Medical Benefits Division Total: $8,109.40 QWEST-CLAIMS Claim 0246577 503-1671-517.49-98 95.35 Claim 0262373 503-1671-517.49-98 95.35 Self Insurance Comp Liability Division Totah $190.70 Serf Insurance Department Total: $tl ,542.69 Self-Insurance Fund Fund Total: $1'1,542.69 BRAUN, GARY Reimb Medicare prem-Dec 602-6221-517.46-35 58.70 Disabilty Board-November 602-6221-517~46-35 53.00 CAMPBELL, MALCOLM D Reimb Medicare prem-Dec 602-6221-517.46-35 58.70 EVANS, SIDNEY Reimb Medicare prem-Dec 602-6221-517.46-35 54.00 FEDERAL EXPRESS CORP Shipping chgs-November 602-6221-517.42-10 8.55 RYAN, ED Reimb Medicare prem-Dec 602-6221-517.46-35 54.00 Disabilty Board-November 602-6221-517.46-35 49.00 Fireman's Pension Fireman's Pension Division Total: $335.95 Fireman's Pension Department Total: $335.95 Firemen's Pension Fund Total: $335.9-~ DSHS/DOD DSHS/DDD 650-0000-213.10-90 133.00 Division Total: $133.00 Department Total: $133.00 Off Street Parking Fund Fund Total'. $133.00 34 Page 12 ~c ~ Date: 1219103  City of Port Angeles City Council Expenditure Report From: 11/22/03 To: 12/5/03 Vendor Description Account Number Invoice Amount QWEST 11-14 NC 3604570411199 652-8630-575.42-10 18.37 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $18.37 Esther Webster/Fine Arts Department Total: $18.37 Esther Webster Fund Fund Total: $18.37 ASSOCIATION OF WASHINGTON CITIES Supp Life Ins-December 920-0000-231.53-30 541.70 FLEX-PLAN SERVICES (PAYROLL) P/R Deductions pe 11-23 920-0000-231.53-10 1,052.92 MISDU P/R Deductions pe 11-23 920-0000-231.56-20 108.42 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 11-23 920-0000-231.56~20 1,545.09 P/R Deductions pe 11-23 920-0000-231.56-20 169.85 PERS P/R deductions pe 11-13 920-0000-231.51-10 3,290.32 PLOVlE LAW FIRM PS P/R Deductions pe 11-23 920-0000-231.56-30 326.07 UNITED WAY (PAYROLL) P/R Deductions pe 11-23 920-0000-231.56-10 322.00 VOLUNTEER FIRE ASSOCIATION P/R Deductions pe 11-23 920-0000-231.55-20' 34.00 Division Total: $7,390.37 Department Total: $7,390.37 Payroll Clearing Fund Total: $7,390.37 Totals for check period From: 11/22/03 To: 12/5/03 $311,255.47 35 Page13 T Finance Department Electronic Payments November 22, 2003 - December 05, 2003 Fund 401 11-26-03 Energy NW Power bill - October 1,013,771.00 207 12-01-03 Bank of New York Debt Service PORANGREF92 58,780.00 501 12-01-03 Bank of New York Debt Service POR0230-0001 14,288.71 401 12-05-03 Energy NW - October transmission bill 195,180.00 Total 1,282,019.71 W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: December 16, 2003 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities ]c'~"~ SUBJECT: Contract Acceptance and Release of Retainage for the Tree Trim Contract Project 03.14 Summary: The Asplundh Tree Expert Co. has completed the trimming of tree's in power line rights of way for Project 03.14. The final payment has been made and the total cost of the contract was $37,500.00. The work has been inspected and accepted as complete. Recommendation: Accept the project and authorize the release of Asplundh Tree Expert Co. retainage in the amount of $1,875.00 upon receipt of clearances from Departments of Revenue and Labor and Industries. Background / Analysis: Asplundh Tree Expert Co. has completed trimming of trees along power lines throughout the City as contracted on Project 03.14 in the final amount of $37,500.00. The trimming was necessary to keep trees a safe distance from power lines and to minimize tree caused outages that normally occur during storms. The contract for Project 03.14 was originally awarded on an hourly basis at prevailing state wage rates in an amount not to exceed $30,000.00. A change order was requested and approved October 28, 2003 for $7,500.00 to be added to the original contract. The original amount requested was not adequate to complete the amount of work to be done with the hourly rate increase by Asplundh from $129.25 in 2002 to $168.99 in 2003. The rate increase was due to the addition of flagging personnel and Aspludh's increases in insurance, wages and fuel costs The fall tree trimming was completed November 12, 2003 and has been inspected and approved as complete. Asplundh has submitted the final invoice for the work which has been approved and paid less the 5% retainage. The total of all invoiced work was $37,500.00. The retainage of $1,875.00 is being held pending council release and project acceptance in addition to clearances from the Department of Revenue and the Department of Labor and Industries. 39 W A S H ~ N G T O N, U. S. A. CITY COUNCIL MEMO DATE: December 16, 2003 TO: CITY COUNCIL FROM: Becky J. Upton, City Clerk/Management Assistant SUBJECT: Appointment to Board of Adjustment Summary: Louise Meyer resigned from the Board of Adjustment in August, 2003, and since that l time, City staff has been seeking applicants to fill Ms. Meyer's vacant position. Chuck Whidden was the only individual interested in being appointed. Recommendation: That the City Council appoint Mr. Chuck Whidden to the Board ot Adjustment for the unexpired term ending February 29, 2004 and for the subsequent term March 1, 2004 - February 29, 2008. Background / Analysis: A vacant position was created on the Board of Adjustment with the resignation of Louise Meyer in August, 2003. Since that time, City staff has sought applications for interested individuals and, to date, the only application submitted was that of Chuck Whidden. The Board of Adjustment has had difficulty obtaining a quorum for recent meetings, so it is important to fill the vacant position as quickly as possible. Community Development Director Collins noted that Mr. Whidden, as a past elected City official, is very familiar with City codes and procedures and is, therefore, well qualified to serve on the Board of Adjustment. It was Director Collins' recommendation that the Council forego an interview with Mr. Whidden and proceed directly to appointment. Since the unexpired term of Ms. Meyer ends as of February, 2004, it is further recommended that Mr. Whidden be appointed to the subsequent term, March 1, 2004 - February 29, 2008. A copy of Mr. Whidden's application is attached for your information. Attachment 41 WASHINGTON, U.S.A. Cll~( OF PORT ANGELE ciTY CLERK - Application for Appointment to a Board, Commission, or Committee Board, Commission, or Committee to which you are seeking appointment: Board or Con~s~i~)~ll Applicant Name and General Information First MI Last Home street address City (J t ' ~tat~ Zip Code Home phone number Work phone number Date of Birth (To be completed only by applicants for Law Enforcement Advisory Board for purposes of criminal history check to ensure compliance with 2.26.020 PANIC) Certification and Location Information Are you currently a City employee? Yes(~ Are you a citizen of the United States? Y~ No Are you a City resident? QNo Do you owrdmanage a business in the City? Yes~ Do you hold any professional licenses, registrations or certificates in any field (list below)? Yes No Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: . ...~,~ In compliance with the American Disabilities Aci, if you will need special accommodations because of a physical limitation, please contact the City Clerk, 417-4634, so appropriate arrangements can be made. %; ,ow., 42 Work Experience List most recent experience first (or elaborate on a resume if you prefer) ~'mploy Your Title From (M/Y) To (M/Y) Brief job descri;~on Employer ~t/ Your Title From (M/Y) To (M/Y) Brief job description Employer Your Title From (M/Y) To (M/Y) Brief job description Education List most recent experience fffst Imtimfio4ocafion ~ Credi~ ea~ajo~ ~ea of study Gradmted? 2. ~~ ~F~ ,~,~ Yes~ Insfimtio~oca~on ~ Credits e~ajor ~ea of s~dy G~aduated? Instimt~o~Loc~on (~ ' Credim eame~ajor area of study Graduated? Charitable, Social, and Civic Activities and Memberships List ~jor activities you have pafficipated ~ d~ ~e last five ye~s Orga~ation ~d 10cation - ~mup s p~ose/objecfive ~ of members Brief description of yo~ p~cipafion Orgamafion and location Group's p~ose/objecfive ~ of members Brief description of your participation Why are you interested in serving on this particular Board or Comm/ssion? ..... ..{) , ,', ,..., ':' ::7' "' (OVER) 43 What in your ,~ackground, or experi~nn~e to you think would h~l~ you in,,servmg on this Board: '- (d-d- Wh~y~;~5undcrst~Ddiq$, of th~ resronsibilitie} of, thi.s.Earti.cular Board/C~.mmis$!o,_n~_. J_ ~ Plca$~ £e~l fi'¢~ to add ~uy ldditional comments you might wish lo make r¢~ardin~ your applicafiom Applicant Signature Date Submit completed forms to: Office of the City Clerk City of Port Angeles 321 E. 5th Stxeet P. O. Box 1150 Port Angeles, Washington, 98362 10/02 WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: DECEMBER 16, 2003 ~ To: CITY COUNCIL , b' FROM: YVONNE ZIOMKOWSKI, FINANCE DIRECTOR~)~~Jv SVBJECT: Travel exceeding $1,500 - Dreamweaver Web Design Class, Tempe, AZ, 12/29/03 thru 12/31/03. Summary: There is an opportunity for Teresa Pierce to attend a Dreamw'eaver Software web design class. This will enable her to provide in-house support for the city web site and the HTE Click2Gov e-business interface Recommendation: Staffrecommends the Council approve the costs for class and trave[ for attendance at this class. Background / Analysis: The hfformation Technology Department recently purchased a Macromedia Dreamweaver Suite software package to assist Teresa Pierce with design concepts and in-house support for the city web page content and interfaces between it and the e-business HTE Click2Gov Web Server. Due to the critical need to get up to speed in order to support the loading and testing of the HTE Click2Gov package in early February, Finance requests that Teresa Pierce be allowed to attend the next available class that pertains to her support mission. This is a tlxree-day, intensive hands-on practice course providing knowledge of web design/support and management of professional web sites utilizing the Dreamweaver Suite package. The information provided by this class will allow the City to be independent in its web page support and design. The following is a breakdown of the costs for the class: Class Session $1,000.00 Lodging/Airfare (4 nights) 707.00 Meals - 5 days ~ $ 47 Pal' diem per day 235.00 Shuttle to Airport 80.00 Total $ 2,022.00 The total cost to the Information Technology Department Budget is $ 2,022.00. The costs are within the 2003 IT travel budget. The scheduling of this class has been on hold until implementation of the software and there are no local classes available at this time or within the necessary time schedule. 45 Welcome to Anthony Technology Training Center Page 1 of 3 Macromedia Training -' ~ ~ ~ ~Z~ ~ ~ PART~200~ Instructor-Led Currfculum Macromedia Dreamweaver MX 2004: Website Development 3 days Our Price: $1000.O0(discounts available for multiple classes or attendees) Description Macromedia Dreamweaver MX 2004: Website Development is a 3-day course that provides web designers with the knowledge and hands-on practice they need to build and manage professional websltes using Dreamweaver MX 2004. Audience This course is for people new to web design and development and want to use Dreamweaver MX 2004 to hnild intuitive, attractive and accessible websites. Course Outline Unit 1: Introducing Macromedia Dreamweaver MX 2004: Website Development About the course Course objectives Course prerequisites Static page architecture Unit 2: Getting Started Introduction to Dreamweaver MX 2004 Creating a local site Creating a new HTML page Using development views Previewing pages Setting document properties Unit 3: Adding Content to a Site 46 httn.JJattectrdlne oroldw~vd2004.htm 19/ell?fl0~, Welcome to Anthony Technology Training Center Page 2 of 3 Adding content Importing text files Importing Microsoft Word and Excel content Controlling document structure Creating headings, paragraphs and lists Adding special characters Unit 4: Formatting Text Formatting text on the web Changing the font properties Introducing Cascading Style Sheets Fonts and class styles Creating styles Creating tag selectors Creating advanced styles Exporting CSS style definitions Attaching external style sheets Creating a new style sheet Unit 5: Working with Graphics Graphics on web pages Placing graphics on the page Accessibility setting Modifying image properties Image editing in Dreamweaver Roundtrip editing with Fireworks Optimizing an image Adding Flash movies Unit 6: Navigating Your Site Hypertext links Linking to files in your site Linking to sites Linking to named anchors Adding e-mail links Linking from images Linking from an image map Creating a navigation bar Creating a jump menu Unit 7: Designing Page Layout Understanding page layout Structuring page layout with tables Importing tabular dam Welcome to Anthony Technology Training Center Page 3 of 3 Using table layout view Using layers for layout Adding the Show-Hide layers behavior Converting tables to layers Converting layers to tables Unit 8: Using Libraries and Templates Creating library items Placing library items on a page Creating site templates Applying a template to an existing page Unit 9: Creating Forms Creating a form Form processing Setting focus in a form Unit 10: Testing, Maintenance, and Uploading Checking accessibility, links and browser compatibility Maintaining files Using the Integrated File Browser Connecting to a remote site Cloaking folders and files Uploading files Synchronizing files 48 Package details Page 1 of 2 /Exlledial3om. Welcome- Already a member? Package details Book your trip online or call our reservation agents toll-free at 1(800) 342 2870. Package details! I~ ~l='Exclusive Limited Time Offer for Expedia Cuetomers ~J.l.l.l.l.l.l.¢~ This total includes: items selected, taxes, & fees for flight. $706.94 i 6:05 am Depart Seattle (SEA) Sun 28-Dec ~ Alaska Airlines 676 Arrive Phoenix (PHX) '12:0t pm Duration: 4hr 56mn ~'~' America West 273 Connect in Las Vegas t t :14 am Depart Phoenix (PHX) Thu l-Jan ~ Alaska Airlines 723 (SE~) 1:15 pm Duration; 3hr 1 mn;~x,w~ Nonstop flight Hilton Phoenix Airport ~ Phoenix, AZ Stylish, resort-like hotel close to the airport · Southwestern style in a four-sto~t, courtyard hotel with pool just ever 1 mile from ... ~re [q~tg[ngjpJ_0 Check-in: Sun 28-Dec-g3 Check-out: Room options Price ~ta~da!~ roc~r~ s!e~s~ ~4 SaleJ Included (~) h~b~se a different hotel for Pick-up: Drop-off: Sun 28-Dec-g3 1:00 PM Thu l-Jan-04 10:00 AM Location: In the Airport Terminal Car options Price None ~ Economy Car: Air Conditioning, Automatic Transmission, Unlimited mileage + $39.21 per d= ~ C~paCt Car; Air Conditioning, Automatic Transmission, UnJ~m/ted mJJeage + $42.88 per d~ ~ Midsize Car: Air Conditioning, Automatic Transmission, Unlimited mileage + $46.56 per d~ ~ F~II Size Car: Air Conditioning, Automatic Transmission, Unlimited mileage + $51.46 per d~ ~ta_nde~rd _4-_wb~e!-~[~,e yebic!~; Air Conditioning, Automatic Transmission, + $77,1 g per de Unlimited mileage Other car I ...... ,, ............ ~: .... /,..h/~o~m clll?itid=O&itdx=&itty=&ecid= 12/9/2003 Package details Page 2 of 2 ~ ~noose' a atnerem car venoor mr i ThIs total includes: ~tems selected, taxes; & fees for flight Made Changes? Calculate the neW price with selected upgrades. (~ ~a~(~h anc(.y ew ether packages. Vacation packages provided by~ ~1' Expedia, Inc.. not reapom',ible for content on external Web sites. ©2003 Expedia, Inc. All righta reserved, 50 pORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO CITY COUNCIL CALENDAR December 16, 2003 II "tentative": to be verified before next meeting. Reminder: this calendar is projected with regularly I scheduled meetings as well as impromptu. As each day ~oes by, many items will be added or deleted. CITY COUNCIL MEMBER MEETING SCHEDULE I DATE { TIME Community'Economic Development Meeting .- ca~,et,//,~a/ Friday, December 12 9:00 a.m. City Employees Association Christmas Party Saturday, December 13 5:00 p.m. Lodging Tax Advisory Committee Meeting Monday, December 15 3:00 p.m. Real Estate Committee Meeting Monday, December 15 4:00 p.m. City Council Meeting Tuesday, December 16 6:00 p.m. Special City Council Meeting re: Fluoridation CANCELLED Wednesday, December 17 5:00 p.m. Lodging Tax Workshop Thursday, December 18 11:00a.m. Outstanding Public Service Award Luncheon - Veto Burton Thursday, December 18 11:30 a.m. 4- . Community Economic Development Meettng - ,e~atlv* Fr/day, December 19 9:00 a.m. Christmas Holiday Thursday, December 25 Closed JANUARY New Year's Day Holiday Thursday, January 1 Closed City Council Meeting Tuesday, January 6 6:00 p.m. Mutsu City Student tour of City Hall Friday, January 9 l:00 p.m. PROJECTED CITY MEETINGS SCHEDULE [ DATE [ TIME Real Estate Committee Meeting - temative Monday, December 1 $ 4:00 p.m. Parks, Rec,& Beautification Commission Meeting Thursday, December 18 7:00 p.m. Law Enforcement Advisory Committee Meeting ~ ] Tuesday, December 23 6:30 p.m. G:\CNCLPKT~CTYMGR\CMREP'P~2003\03 - Dec 16.x~pd WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: December 10, 2003 TO: CITY COUNCIL FROM: Michael Quinn, City Manager ~ SUBJECT: Council Compensation Ordinance Summary: Elected officials are responsible for determining the compensation of employees, including their own level of salary and benefits. However, per state statute provisions in the State Constitution, elected officials are prohibited from altering their compensation during the course of. their current term. The attached ordinance sets forth the orderly progression of compensation adjustment tt~rough January, 2008. Recommendation: Approve the attached ordinance. Background / Analysis: The attached ordinance provisions have been reviewed and recommended by the Council's Finance Committee. The establishment of medical and dental insurance coverage as a benefit, and the increase in salary commencing January 1, 2006 enables all seven Council Members to be eligible at the same time. Because of the staggered terms falling every two years on the Council for the 4-year term, this decision needs to be made in December, 2003 in order to have it effective for all members in 2006. Otherwise, the effective terra would be delayed another two years. To assist the Finance Committee in their deliberations, the following list of cities that we use for compensation comparison with the AFSCME, IAFF city proposal, and Teamster Police contracts were used: Mukilteo $500/Council Member Mountlake Terrace $800/Council Member Oak Harbor $425 Mt. Vernon $600 Aberdeen $282 Anacorles $800 Centralia S200 Tumwaler $500 Mau,sville $400 Wenatchee $450 Lacey $825 Pasco $759 Port Angeles $400 Average $545 In terms of Medical and Dental benefits, only a couple of the above cities provide coverage, but they provide it in full for the Council Member only with their individual responsibility for dependent coverage. This issue is an emerging one due to ~hl~access Io affordable health care being a topic of G:\MASTFORM\COUNC1L WPT k~sl Revised: 6/29/99 discussion across the country. In addition, our utilization of Council Members in standing committees incurs a tremendous time commitment upon a Council Member that has grown over time. The Committee reviewed these considerations and therefore, only recommends a 50% premium coverage for the Council Member only with the remaining coverage for spouse and dependents to be their own financial responsibility. This benefit would not be applicable until January, 2006 and must meet AWC guidelines for participation. Under current premium guidelines, this payment would approximate $160 per month. The effective date of this impact is not until January, 2006 for the benefit eligibility at 50% premium coverage for the Council Member only, and a salary adjustment ors 100 per month. The last increase to the City Council was done for terms commencing January, 2000. G:~vlASTFORM\COUN CIL.WpT Last Revised: 6/29/99 54 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, establishing salaries and benefits for the elected officers (City Council) of the City of Port Angeles and repealing Ordinance No. 3023. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DOES HEREBY ORDAIN as follows: WHEREAS, the City of Port Angeles is classified as a non-charter code city and operates under the authority of Title 35A RCW; and WHEREAS, Article XI, Section 8 of the Washingtou State Constitution provides that any increase or reduction in the compensation of elected municipal officials shall not become effective during the current term being served by the incumbents; and WHEREAS, the City Council desires to periodically address the compensation of elected municipal officials in an orderly fashion with consideration of other comparable jurisdictions; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ANGELES, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1. The salary for any person elected to office in the City of Port Angeles, the term of which office began prior to January 1, 2006, shall be as follows: A. The Mayor shall receive $500.00 per month; B. The Deputy Mayor shall receive $450.00 per month; C. Each City Council person shall receive $400.00 per month. Section 2. The salary for anyperson elected to office within the City of Port Angeles, the lerm of which office begins on or subsequent to January 1, 2006, shall be as follows: A. The Mayor shall ~c~,e/ve $600.00 per B. The Deputy Mayor shall receive $550.00 per month; C. Each City Council person shall receive $500.00 per month. 55 Section 3. The salary for any person elected to office within the City of Port Angeles, the tema of which office begins on or subsequent to January 1, 2008, shall be as follows: A. The Mayor shall receive $650.00 per month; B. The Deputy Mayor shall receive $600.00 per month; C. Each City Council person shall receive $550.00 per month. Section d. On January 1, 2006, members of the City Council of the City of Port Angeles shall become eligible to participate in the City's authorized medical and dental insurance plans; provided that said participation meets all policy and eligibility criteria governing such plans. Section 5. Members of the City Council of the City of Port Angeles participating in the City's authorized medical and dental insurance plans pursuant to Section 4 of this ordinance shall receive City-paid premium coverage at the following levelg: A. Medical insurance premium coverage paid by the City of Port Angeles at 50% for the Council member and 0% for spouse and dependent premium coverage, based on the Cityjs COBRA rates. B. Dental insurance premium coverage paid by the City of Port Angeles at 100% of the employee~only rate and 50% of the employee, spouse, and dependent (family)-rate, based on the City's COBRA rates. Section 6. Ordinance No. 3023 is hereby repealed. Section 7 - Effective Date. This Ordinance shall take effect five days after the date of publlcat~on. PASSED by the City Com]cil of the City of Port Angeles at a regular meeting of said Council held o~? the/6th day of December, 2003. MAYOR 56 ATTEST: APPROVED AS TO FORM: Becky J. Upton, City Clerk Craig D. Knutson, City Attorney PUBLISHED: G:\LegaI_Backup\ORDINANCES&RESOLUTIONS~2003-16 ord wpd By Sunm~ary 57 pORTANGELES WASHINGTON, U.S.A. CITY COUNCIL MEMO DATE: December 9, 2003 TO: CITY COUNCIL ct~ f~_ ~ FROM: Timothy J. Smith, Economic Development Dire SUBJECT: Authorization to submit grants applications to the Washington State Community Economic Revitalization Board Summary: Th~C~unun~tyEc~n~r~cR~vita~zati~nB~ard(~ERB)pr~vides~w~interqst~oansand~rgrants to help finance economic development including feasibility studies. Through the Clallam NetWorks Program, the Marine Services and Agriculture Industry. Clusters have identified opportunities to expand their industry clusters by the pursuit of an aquaculture project and the development of cold storage facilities. The EDC and City have been invited to submit two feasibility stud5, grant applications by CERB, In order to apply for the grants, the application must be sponsored by an agency such as the City of Port Angeles. Recommendation: Adopt the attached resolution authorizing the submission of grant applications for two feasibility studies to the Community Economic Revitalization Board Background / Analysis: TheWashington State Department of Community, Trade and Economic Development (CTED) assists in the building and sustaining of social, environmental and economic foundations for the State of Washington. Within CTED. the Community' Economic Revitalization Board (CERB) works t0 support business growth in partnership with communities such as Port Angeles. CERB provides low-interest loans or grants to local governments to help finance the development of public facilities required to support private sector expansions and job creation. Grants for feasibility studies arc also allowed. Counties, cities, tox~ms, port districts, and special districts are eligible to apply for CERB assistance. Through the Clallmn County EDC's Clallam NetWorks Program, the Marine Services and Agriculture Industry Cluster Teams have identified how their industries opportunity for growth could be influenced by the pursuit and development of aquaculture programs and cold storage facilities. Working with EDC staff, the Cluster Teams have developed a scope of work to conduct a feasibility analysis of each of the identified opportunities. Working with CERB staff., thc EDC and City have bccn invited to submit grant applications for both feasibility studies. The intended grant applicalions are for $25~000 each. Match for each grant is being provided by a combination of private sector cash and in-kind investment, and in-kind match through the Clallam EDC's Clallam NetWorks partnership. No direct match by tbe City of Port Angeles will be required. City Councilwoman Karen Rogers, chair of the Clallam NetWorks Marine Services Industry Cluster will join Jim Haguewood, Ex ecutive Director for the Clallm3~ Count), EDC Io further describe the feasibiliD, proj eels and answer questions. RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, authorizing two separate applications for funding from the Community Economic Revitalization Board to conduct feasibility studies for an aquaculture project and a cold storage facility. WHEREAS, the City of Port Angeles and the Clallam County Economic Development Council have been leading an economic development initiative called Clallam NetWorks for the past three years and have identified agriculture and marine services industries as two of the most significant economic sectors in our region; and WHEREAS, the Clallam NetWorks Agriculture and Marine Services Industry Cluster Teams have assessed and inventoried their respective industries and have identified needs and strategies; and WHEREAS, a primary strategy for rural communities to improve their economic condition is to develop linkages between key regional industries and to support value-added product opportunities; and WHEREAS, the potential development of an industrial cold storage facility, as determined and defined through an appropriate feasibility analysis, could significantly assist in the expansion of both the Marine and Agricultural Industry sectors; and WHEREAS, the Marine Services Industry Cluster Team additionally identified that the development of an aquaculture industry, as determined and defined through an appropriate feasibility analysis, could significatuly support the growth of the Marine Services Industry; NOW, THEREFORE, BE 1T RES OLVED by the City Council of the City of Port Angeles 61 as follows: Section l. Two separate grant applications to the Washington State Community Economic Revitalization Board to conduct feasibility analyses for (1) a cold storage facility and (2) an aquaculture project in the amount of $25,000 for each grant. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 16th day of December, 2003. MAYOR ATTEST: Becky J. Upton, City Clerk APPROVED AS TO FORM: Craig D. Knutson, City Attorney G:\LegaI_Backup\ORD1NANCES&RESOLUTIONS\R2003-14.wpd -2- pORTANGEL, ES WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: December 16, 2003 TO: MAYOR WIGG1NS AND CiTY COUNCIL MEMBERS FROM: SUE ROBERDS, ASSISTANT PLANNER SUBJECT: PETITION FOR VACATION OF RIGHT-OF-WAY CITY OF PORT ANGELES - Unnamed right-oLway located north of Milwaukee Drive and east of the City's landfill site ISummary: Petition for vacation of unopened City right-of-way. I Recommendation: The Department of Community Development recommends that the City CouncilI pass the attached resolution settin~ a t~ublic hearing;for consideration o~C the petition per RCgV 35. 79. Background / Analysis: A petition for the vacation of unopened right-of-way located north of Milwaukee Drive and east of the City's landfill site was submitted by the City's Public Works and Utilities Department on December 5, 2003. The right-of-way being proposed for vacation abuts properties owned by the United State Army and the City of Port Angeles. The Army has indicated in the petition that they are not opposed to the action but are not interested in purchase of the property so the City would acquire the entire right-of-way. The proposal will allow for the development of a new building site area operated by the City of Port Angeles for utility purposes. Following review of the attached materials, Council should move to adopt the attached resolution setting a public hearing for consideration of the vacation action for the regular February 3,2004, meeting, and forward the item to the Planning Commission for a recommendation. ~S~ee Robe's, 'A~tant-Pi~rmer Attachments: Resolution Petition and map 63 RESOLUTION NO. A RESOLUTION of the City Council of the City ofPort Angeles, Washington, setting a hearing date for a petition to vacate a portion of an unnamed 100-foot-wide right-of-way north of Milwaukee Drive east of the City's landfill site. WHEREAS, a petition is on file with the City of Port Angeles to vacate City right-of- way described as follows: That portion o£an unnamed 100-foot-wide right-of-way that forms the west line of Port Angeles Townsite and abuts both tax parcel numbers 07300122000000 and 0630001173000000, located east of the City's landfill property and north of the Milwaukee Drive right-of-way as shown on the attached map. WHEREAS, the petition has been signed by the owners of more than two-thirds of the property abutting upon the right-of-way to be vacated; NOW, THEREFORE, BE IT RESOLVED by the City Council of th.e City of Port Angeles as follows: Section 1. The petition to vacate the above-described City right-of-way shall be heard and determined by the City Council in the Council Chambers, 321 East Fifth Street, at the Council's regular meeting on February 3, 2004 at 7:00 p.m., or as soon thereafter as possible, which is not more than sixty (60) days nor less than twenty (20) days hereafter. Section 2. The City Clerk is hereby directed to give twenty (20) days notice of the pendency of the petition and the time and place of the hearing in accordance with the provisions of RCW 35.79.020. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the 16th day of December, 2003. MAYOR 65 -I~ ATTEST: APPROVED AS TO FORM: Becky J. Upton, City Clerk Craig D. Knutson, City Attorney G:\LegaI_Backup\ORDINANCES&RESOLUTIONS\R2003-15.wpd December 10, 2003 66 r. ItY nf PORT ANL~ELES STREET VAP. ATION PETITION TO: The City Council of the City of Port Angeles: We, the undersigned petitioners request that the following described part of an unnamed right- of-way described as follows in the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW. That portion of an unnamed 100-foot-wide right-of-way that forms the west line of Port Angeles Townsite and abuts both tax parcel numbers 07300122000000 and 0630001173000000, located east of the City's landfill property and north of the Milwaukee Drive right-of-way as shown on the attached map. There are 2 owners of property abutting said right-of-way. The name and address of the tWo owners of property abutting said right-of-way are as follows: Name Address 1. *U.S. Government c/o U.S. Army P.O. Box 3755, Seattle, WA 98124-3755 2. City of Port Angeles P.O. Box 1150, Port Angeles, WA 98362 The undersigned petitioners constitute more than tWo-thirds of the owners of said abutting property. WHEREFORE, the petitioners request that proceedings be had hereon for the vacation of said area of an unnamed riqht-of-way described within this documents: espectfully submitted, SIGNATURE AND PHONE NO. DATE 1. ///f~ ~ 2. 360-417-480, Gl ~6 Cutler,' Director, Dept of Public Works & Utilities See attached letter from U.S. Army Attachment: Site Map Date Rec'd '/~/~/~,,5 Hearing Dates~ ¥ 6 7  DEPARTMENT OF THE ARMY SEATTLE DISTRICT, CORPS OF ENGINEERS P.O. BOX 3755 SEATTLE, WASHINGTON 98124-2255 REPLY TO ATTENTION OF NOV 2 8 2003 Real Estate Division City of Port Angeles P.O. Box 1150 Port Angeles, WA 98362 Gentlemen: This letter is attached to and should be considered a part of the request for vacation of r/ght-of-way submitted to the City of Port Angeles for consideration of a portion of unnamed right-of-way that abuts tax parcel numbers 07300122000000 and 0630001173000000 located east of the City's landfill property and north of the Milwaukee Drive (see attached map). By signing the petilion, the United States Army is acting on behalf of the landowner, the United States Government. The landowner does not wish to purchase the vacated right-of-way and has no objection to the City of Port. . Angles obtaining full ownership of the right-of-way. Sin~ Acting Chief, Real Estate Division 68 N 2OO Feet To be vacated 0¥ WASHINGTON, U.S.A. CiTY COUNCIL MEMO DATE: December 16, 2003 TO: MAYOR WIGGINS AND CITY COUNCIL MEMBERS FROM: SUE ROBERDS, ASSISTANT PLANNER SUBJECT: UPDATE ON ABATEMENTISSUE- 1013 GOLF COURSE ROAD I Summary: Update on abatement issue. Recommendation: Declaration ora public nuisance to establish a timeframe for commencement needed demolition/development activity. Background / Analysis: The City's Municipal Code provides for nuisance abatement proceedings to begin once staff has determined that there is a nuisance as defined by the Code. Last spring, staff was notified by a neighbor of a derelict residence located at the southeast comer of Golf Course and Lindberg ' Roads (1013 South Golf Course Road). The abandoned residence was open and had become run down with broken windows with the site being overgrown and unsightly. The property owner Hank Heerschap was hospitalized most of the surnmer and staff tried unsuccessfully to work with the realtor listing the property for sale. The property was sold in October, 2003, and staff immediately notified the new property owner Gary Schoessler of the concern and need for cleanup. Mr. Schoessler informed staffthat he would remedy the situation right away. In the meantime, he has put together development plans for the site and has asked for time to finalize those plans so that demolition and site development activities can be done simultaneously. A demolition permit has been applied for and testing for asbestos is being done. Staffis waiting for the testing information to be submitted at this time. The property owner has asked to address the Council and will make a presentation at the December 16, 2003, meeting regarding development plans for the site in hopes that abatement proceedings can be avoided and demolition delayed. Following the presentation, Council should decide upon a time frame that is acceptable to begin the demolition and site work so that the applicant and staff can understand those parameters to avoid further abatement action Alternatively. the Council can declare the subject propert3, an attractive nuisance that is detrimental to the public health and safety. Vagq'ants have previously occupied the residence and damaged the house which is in an unsafe condition. As stated previously, the applicant will be making a presentation and staff will be available for any questions regarding the abatement process. Site photos are enclosed for your information. S~e Roberds; A~stant Planner Attachments: Photos 71 75 CITY OF PORT ANGELES COUNCIL GOALS - OBJECTIVES AND DEPARTMENTAL PROGRAMS / PROJECTS 2003 - OUR COMMUNITY WORK PLAN PROJECT UPDATE: YEAR-END GOAL: FINANCIAL STABILITY Provide consistent attd quality municipal services through the adequacy, utilization, attd development of financial resources that maximize return on btvestment, h, verage of outside sources, and equity for local taxpayers. 1.* Pursue outside funding sources/grants for capital projects like the Downtown Convention Center, Downtown Parking, planning phase of the Pool Renovation, facilities such as the Fine Arts Center and Marine Life Center, Laurldsen Boulevard bridge, 5Ih & Race signalization, Ennis Creek bridge, non-motorized improvements, and the Carnegie Library renovation. A. Car~egie £ibra~y - $412,000 in Federal and State funding to comI~lete the restoration and enable the oIperation of the museum B. Olym]~ic DiscoveTT Trail Paving - $248,0OO in lSTEA grant to j~ave fi'om Rayonier to the Morse Creek section. C. East ET~trance Sidewalk Pr~/ect - $]98. 000 in WSDOTgrant for sidewalks, curbs/gutters and drainage alo,g Front Street between Golf Course and E~mis Streets. D. E~hth Street Bridge Replacement - $/5.800, O00 fi'om IJ/SDOT and BRA C grant funding for design and construction. E. Dow~,towT~ l;l/atermain fle]2lacemeT~t (Phase ]]]) - $$2,200,000 in PWTF Loan. F. Lauridsen Blvd. and '?" Street Sidewalk Project - $225,000 in WSDOTgrant and $20,000 fi'om the School District leveraged for school route improvements. COMPLETE. 77 2. * Evaluate the equipment replacement fund and develop a strategy for managing essential equipment, especially fire apparatus and heavy equipment. As part of the 2004 Budget a~d the impact of the Third ?arty Billing, this item was largely addressed, although we do need some foIlowup on the replacement formula and program for 2004. Our Equipment Rental Manager is workh~g toward a plan of renewal in this area. The Budge~ for 2004 incorporates increased rental rates for equipment to move us toward full- cost replacement. The other component of this effort was to review the impact on fire apparatus. For 2004, we have instituted a replacement program for critical medical equipment, like the cardiac defib~¥lator; and we have formulated a replacement schedule based upon extended thne to handle major equipment needs. COMPLETE. 3.* Reduce sentencing recommendations and expand alternatives to jail such as home monitoring, community service, detention, and other programs as feasible. ?rosecution has taken an aggressive approach with alternative sentencing where appropriate, and seeking options to long jail time. Consequently, our projectedja'il costs for 2003 are estimated at around $2OO, OOO when the budgeted estimate was double this amount. We will continue to seek these savings where possibIe as part of operations. ON-GOING. 4.* Institute year-round budgeting with an emphasis on performance and results to effectively manage, provide, and/or outsource services. The Preliminary Budget is now complete and due for distribution and review. In terms of year-round budgeting, we have only instituted management review with the aid of our new ~TE c?~ter ~ste~. We anticipate increased efforts in this area next year. 5.* Implement the Reporting, Budgeting, Utility Billing, Accounting, and other modules of the HTE financial system. In June we proceeded with ~he impleme~ation of the planning, zoning, and code enforcement portions of the financial andpermit monitoring sofnvare. ]n addition, a preliminaryproposal to deal with the improvement of the web-l~age and e-government applications is being formulated as a trial experiment to better these applications with existing City staff. The basic modules are in place and training has been accomplished. COMPLETE. 6. Participate and support the formulation of a Criminal Justice 1/10Ih of 1% Sales Tax iuitiative in Clal]am County dedicaled loward emergency communications support. The November General Election produced a supporting vote of this measure dedicated toward s~spporting emergency communications and related seta,ices. The public safety staff and committee of volu~eers worked ve~3, hard on this measure and the result is extremel) grate;lng in today's austere.fil~a~cial climate. The measure has a~ impact of $380,000 addi~ional fi~ncls in 2004, and over $ 7OO, OOO in 2OOS with fidl year colleclions. C031PLETE. 7. Update and improve the results for third party billings associated with Medic One transports. -2- The Fire Department has implemented a proposal for initiating third party billings without the need to bill the patient due to the offset of the Medic One charge based on recent federal directives. A contract for the billing has been enacted and we are me,ting revenue projections at this time. Theprojected impact for 2004 is $300,000. COMPLETE. 8. Evaluate changes to the business license regulations. This item is being actively reviewed with the CED Committee. One being researched is using "Click-to-Gov" applications. 9. Market the Senior Center and increase membership by 3%. The year-end projections are 13% increase in membership. COMPLETE. 10. Evaluate the Cemetery Endowment Fund. ~is project is not seen as a cun'ent priority, partly because the financial need for this has been determined to be decades away. We'currently have sufficient proper~ for growth, and the fees are periodically evaluated as part of the budget process. COMPLETE. 11. Develop a City-wide job cost system for performance oriented budgeting. ~is system is available through our HTE computer system. Par~ and Public Wor~ Departments are the main users of the current system. We will be working this more as a part of our budgeting system. ON-GOING. 12. Develop an Endowment Fund Ordinance to enable community donations. ' No Progress to date. 13. Develop and secure addilional sources of revenue to enhance the Fine Arts Center Budget. With the support of the Fine Arts Center Board and "Friends", additional sources of revenue and events were instituted. The "Iron Ranger" was installed to collect casual donation& rummage sale and cookbook sale were done, an outdoorpoformance was hosted as a fund- raiser, and art work was sold in an exhibit. All of d~ese efforts were instituted with a n~ found entrepreneurial spirit at the Fine Arts Center. COMPLETE. 14. Implement the new financial reporling model required by the government Accounting Standards Board (GASB-34). This project was implememed by June 1, ahnost a year ahead of schedule; and the 2002 Financial Statements were converted to GASB 34 compliance. COMPLETE. -3- GOAL: INTERGOVERNMENTAL RELATIONS Promote corem unications, legislative htfluen ce, attd agency cooperation with all public entities on 'the North Olympic Penh~sula, as well as State, Federal, and Tribal agencies which bnpact our com,~unity atld el~vironment. 1.* Develop a Revenue-Sharing Agreement with the County covering the Urban Growth Area of the City that enables urban services to be expanded with revenue from the service area. The County and City have met in December to discuss issues surrounding the impact&of revenue sharing and UG,4 growth. CONTINUE TO 2004 IJ~ORK PLAN. 2.* Coordinate and support Elwha water mitigation efforts through agreements with the National Parks Service, Lower Elwha Tribe, and other agencies. The City has redrafied tile MOU as a General Agreement and forwarded to the National Parks SetMce. The main concern at this time is the water capacity need of the Lower E, lwha Klallam hqbe for fishery needs which has caused a delay in finalizing this agreement. CONTINUE TO 2004 IJ/ORK PLAN. 3.* Actively participate in agency coordination for Homeland Security issues. The Fire Department has worked closely* leith a regional consortium submitting a $6Mgrant application for interoperable communications. The Police Department provided airport security through much of 2003 with the assistauce of a federal grant to the airport. All emergency management functions are coordinated with Homeland Security directiYes and available trahffng. COMPLETE. 4.* Pursue Interlocal Agreements for urban services in the UGA ~'Jth other local agency and service providers. This project is dependent upon the success of the revenue-sharing effort with the County. There is some opportunio; for service to other jurisdictions like medical service to supplement Fire District #2, and we have an agreement with the Lower Elwha Klallam Tribe toprovide sewer to their resoa~a~ion. ON-GOING. 5.* Incorporate City Slandards inlo tile UGA regulations wilh olher agency and service providers to promote more consislency and effJcieocy il} operations and services. This project is def>enden! upon our efforts with revenue-sharing with the County. ON- GOING. 6. Oblain the annual renewal permit for landfill operations and continued execution of the -4- 80 Wildlife Hazard Management Plan. The permit was executed and the wildlife contract with USDA was renewed. COMPLETE 7. Develop a comprehensive marine emergency response plan and service agreements. The City has secured a portable fire pump, along with all hose and fittings, to enable our capabili~ to fight a marine fire fi'om a small boat. I~e have an agreement with Arrow Launch to conduct this capability in the inner harbor a~d we are exploring the possibility of an agreement with the Coast Guard for further capability. COMPLETE. 8. Work with the Lower Elwha ~allam Tribe to inst~!l a "protection totem" at the Dream Playground in Erickson Park. The Dream Playground Foundation hem the 1st A~mual Dream Playground Communi~ Picnic on September 14th fi'om 11-3 at Erickson Park. The Protection Totem was unveiled at this event. COMPLETE. 9. Partner with Peninsula College ~o assist with the renovation of the ~ity Pier restrooms in a pilot project ~o develop new composJle materials for use in commercial applications. This project is on hold pe~l~ing the development q fa Marine D'ades Composites program through the Sktll Center. ~ER ~O g~g~O~ P~ 10. Coordinate with Clallam County slaff to develop a strategy for efficient telephone services amongst the two agencies. The County and Ci~ are entering into a combined agreement for telephone se~wices'early next year pending the successful bid of a vendor. In addition, CPI is preparing a pro~osag for Voice over ]nternet Protocol. Oh~GO1NG. 11. Reevaluate our ability to participate in the Olympic Peninsula Narcotics Enforcement Team (OPNET). An agreement has been reached ~*'hich calls for OPNET Io pay ~ of the sala~ and benefits, plus all expenses related to travel trainh~& and equcment for an assigned Police Sergeant position. The Ci~ wouM also a~plyfor a :~rant to largely offer our support costs for this dedicated position as well. This contract ~*'as addressed at the !0/7/03 Council meeting. COMPLETE. -5- GOAL: QUALITY MUNICIPAL SERVICES Orgauize and provide ntuniclpal services that are oriented toward meeting the needs of our citizens, effectively utilizhtg available resources, and ach ievh~g improvements in our community's quality of life. Progra ms / Projects 1.* Revise and update the City development regulations with an emphasis upon understandability, reduced bureaucracy, and stimulation of development. 77~e CED Committee is working on revisions to the Parking Ordinance as well as Nuisance £nforcement. Our Low-Cost Development Standards have been favorably received by the majority of the development community. Staff considers this an on-going review of codes and development considerations. ON-GOING. 2.* Coordinate "one-stop" organization for special event permitting. Staff bas developed a model for coordination with other event coordinators and interested corem unity groups that has worked successfully on several projects including the Northwest Games and the Juan de£uca Festival. Staff considers this an on-going part of our operations a,d is complete as a si'ecial project coordinated through the Recreation staff. COMPLETE 3.* Complete the replacement of the Fire Department roof and evaluate the structural integrity of the building. The contract for repairing the roof was awarded by the Council on 9/16/03, and a separate contract for relocating the communication antennas was awarded 9/30/03. Work has not yet commenced due to the contractor's difficulty in securing the services of a qualified subcontractor for the roof installation. Removal of the rooftop antennas has already begun. CONTINUE TO 2004 WORK PLAN. 4.* Readdress the Stormwater Utility proposal and develop a funding program option that improves our stormwater service responsibilities. The City Council adopted a new Stormwater Utilio; Ordinance on I l/18/03. COMPLETE. 5.* hfitiate lnternet-based customer information system for utility billings, collections and other customer informatiou and inquiries. This project has been incorporated inlo the clik-~o~gov application and web page projects u~der the CommuniO~ Relations section. ON-GOING. 6. Replace inajor portions of the concrete wmer main transmission service. With the foilure of Vision Builders to obtain a performance bond, this project will be readvertised for in early 2004. CONTINUE 70 2004 WORK PLAN. -6- 7. Construct the Peabody Heights reservoir cover. The project is now finished in terms of construction. COMPLETE. 8. Commence Co-Composfing Operations Plan and beneficially utilize compost at City facilities. The facility is operational with the Summer start of increased yard waste. COMPLETE. 9. Replace the Spruce & McDougal Street Fire Pump Stations. Design is in progress with project bid anticipated in 2004 for the McDougal station, with the Spruce Street station delayed until 2006. CONTINUE TO 2004 WORK PLAN. 10. Conduct and evaluate the WRICOPS study and recommendations of police services to promote organizational effectiveness. The WR]COPS assessment was conducted in April, and a full report has been submitted to the Police Department for review. This information will enable us to better evaluate our corem unity-oriented policing policies and better utilize ourpolice resources in service to our community. Ahhough the final report will be received in danuary, the Department has already initiated some of the proposed recommendations based upon our draft review. COMPLETE. 11. Initiate the long-term plan for converting the landfill to a transfer station operation. Discussions continue with the various agencies, and interlocal agreements are being developed. A drafi agreement has now been developed and we received feedback fi~qm the County and City of Sequim in November. A RFQ/P is anticipated for early next year. CONTINUE TO 2004 WORK PLAN. 12. Complete the 300 gallon to 90 gallon conversion program for residential refuse collection. The conversion in the field is now complete. COMPLETE. 13. Design and construct the oil storage warehouse facility for Light Operations. Construction has commenced with anticipated completion by end of the year. COMPLETE. 14. Perform soundings and conduct a marine survey for the City Pier. The sum,ey and soundings have been compleled with lhe report available by year's end. COMPLETE. 15. Construct the project lo re-conductor Valley Street. Project consu'uction is now finished. COMPLETE. 16. Reduce combined sewer overflows impacting waslewater pump stations #1&3. This work is under document development by' the consuhant. CONTINUE TO 2004 WORK PLAN. -7- ! 7. Design and build a storage shed for finished compost at the landfill site. Parametrix Jnc is performing the design services with an anticipated construction in 2004. There is a t~ossibility that this project may not be needed. CONTINUE TO 2004 WORK 18. Repair the leachate pump station at the landfill. The flroject has now been finished in terms of construction, C031PLETE. 19. Design the project to stabilize the sea-bluff at the landfill. This project was not selected for funding through EPA, and we are reev~uati~g the design and proposed course of action. Permits are being planned for action. ~ 20. Construct the first phase of a 3-phase project to replace the electrical underground service to the Elwha pump station. The project has been awarded and construction commenced. Due to wet conditions, the project work has been suspended till next year. CONTINUE TO 2004 WORK PLAN. 21. Conduct an Efficiency Review for the Equipment Services Division. ,~h~ e Eq~p}n~nt Serv!?s ~nager is now on staff and will concentrate 0,2 this task for 2004. 22. Install a water reclaim s~ stem for the Equipment Services Division. 23. Increase volunteer slaffing to ensure the safety and effectiveness of emergency operations. The Police Department has increased the number of active volunteers fi'om 13 to 16 this year. l/re will be the host for the 2004 £eserve Officer Academy, and we are accepting applications lo h~crease our rese~n~e comI>Iemen! off our officers. COMPLETE. 24. Develop a Quick Responder Program for volunteer firefighters to improve EMS experience. The Fire Deparzment has implemented a "Quick Responder" program with the volunteer firefighlers to rotate i~to hands-on emergency medical training o£portunities ¥ia incident calls, The guideli~es hm,'e been finalized and two trainh~g sessions comialeted. COMPLETE. 25. Updale lhe fire hydrao! map and in!egrale identificafion with Public Works. Field checki~g a~d fi~al mappi~g is now complete. COMPLETE. 26. Research and evaluate an integrated records management system for the Fire Department. -8- 27. Develop new recreation programs in the areas of youth, sports, special events, and aquatics. Play Zone opened as a drop-in program for parents and their pre-school age children at the Vern Burton Center on Monday and Wednesday mornings. We provide play equipment and motor development toys for their use. In addition, the Second Annual Forest Frenzy was held for 60 bicycle riders on the Olympic Discovery Trail from Port Angeles to .~ohn ~Vayne Marina. Through the )?ear we have developed additional recreational opportunities and expanded revenue. ON-GOING. 28. Implement a new mainlenance program for the east entrance trees along Front Street. Trees have been maintained without a sprinkler system, and routine fertilization and care has been incorporated into our maintenance task& ON-GOING. 29. Establish and implement a Waterfront Action Team of Volunteer Assistance. The lfate~'ont Ambassador program is complete for 2003. Nine volunteers donated over 300 hours hr assistance. The program for 2004 will re-start in May. COMPLETE. 30. Develop a cooperative program for routine maintenance functions at selected park facilities with assistance from volunteers, non-profit, agency and business anizations. 31. Institute a closure plan for the Lincoln Park Campground. A closureplan has been completed with only h~termittent use retained in association with special events at the Park. COMPLETE 32. Create a business advisory & development panel to report on progress ideas for enhancin: anizatlonal effectiveness and efficiency. -9- GOAL: EMPLOYEE EXCELLENCE Expand programs and policies that enhance the work envh'onment, sthnulate employee performance, and promote customer service to assure the provision of quality municipal services and prepare our employees for the future challenges in municipal government. 1 .* Finalize outstanding labor contracts with an emphasis upon resolving the level of medical co-payment between the City and employees. Negotiations continue with the Teamster Sworn contract, and we are scheduled for arbitration with the IAFF on ,lanuary 8. I'Ve have reached agreement with IBEW,, AFSCME, Teamster ~:on-sworn aM the Non-Union employeeS for a percentage cost-sharing on medical plans. COMPLETE. 2.* Formulate an Information Technology Strategy oriented toward improving the working environment and performance of our employees. We have invested in a sophisticated computer system and network as well as training our IT staff in these applications. I~e believe the above efficiencies will also enhance our financial performance. Our strategic goals are: (1) Be customer focused, (2) Be efficient, (3) B'e well managed, and (4) Provide the leadership for a shared infrastructure. The final plan is under staff review m~d will be presented to the City Council in early 2004. We see this as an operatio~ml fm~ction lo be incorporated into our continui~g workload. ON-GOING. 3.* Conduct six training workshops for employees through contract with Peninsula College for the Leadership/Training Academy. We completed n~,o of the six training sessions, however, to continue would have meant repeated sessions since we have exhausted all of the available classes applicable in this program fi'om the college. It also saved some budget appropriation for the year. COMPLETE. 4.* Continue the Wellness Program for employees concentrating on healthy lifestyle choices and evaluate the program's effectiveness. Thisprogram is a co~m)mation of subd'ects to emphasize trealthy lmbits for out' employees, as well as offer fun activities that reirrforce a healthy lifestyle to reduce medical costs and time loss. As you ],~now, the program rece~rtIy won a merit award fi'om A 14:C a~rd we are pleased ~ith the currem resuIIs a~rd partioj)atio~r I~V employees. COMPLETE. 5.* Updale the City's Personnel and policy/procedure manual. We ]rave iderr~ified several policy areas for update and ]rave correoed some on a piecemeal basis. Our i~tent is to comprehe~sively overhaul the manual for next year. CONTINUE TO 2004 I:I/ORK PLAN. -10- 6. Develop evolution based evaluation standards for the Fire Department's competency based training program. The Department has established set functions fo~ testing and training, such as a hydrant lay of hose, for the companies to drill and perfect their time. COMPLETE. 7. Review and update the Fire Department's Standard Operating Guidelines. All input has been received and the final document is under review. The new guidelines will be separated into administrative and operational areas. CONTINUE TO 2004 WORK PLAN. 8. Prepare procedures and policies'to implement the new WISHA Ergonomics Regulations. This program was deferred by the State. TERMINATED. GOAL: COMMUNITY DEVELOPMENT Develop policies and promote implementation measures that enact our Comprehensive Plau, preserve the character of our community, and provide the uecessary public facilities and infi'astructure consistent with our vision for the future. ' 1 .* Prepare a "Domestic Terrorism Vulnerability & Threat Assessment Plan" of operations and risk assessment for our community. Our Emergency Se~q;ices persom~el are working with other agencies to develop this threat assessment plan. Staff has attended sessions with federal agencies concerning Homeland Security, and local agencies just recently conducted a disaster exercise at the airport. ON- GOING. 2.* Update the Comprehensive Plan for Parks, Open Space and Facilities. A &'afl plan has ~;ow been developed ~ith the assistance ora citizen survey, stakeholder inte~q4ews, and workshops at the staff and Parks Board levels. The next milestone is to conduc~ public l~eari~gs. CONTINUE TO 2004 I}ZORK PL4N. 3.* Complete the Carnegie Library improvement projec! and partner with the Historical Society for museum operations. Construction is proceeding on schedule for the interior, and we anticipate Spring 2004 completiot~ to finish the additional restoration items authorized per use of the grant funds due to the extended time for specialo~ w'ork items a~*d our coordination ~4~ith the Historical Society' pet' the lease agreements recently adopted by' the Council. CONTINUE TO 2004 I~ORK 4.* Reactivate the Morse Creek Hydro Facility via lease with private sector and complete environmental reviews. The City, WD£W,, WDOE and LEKT have reached tentative agreement on a flow regime to operate the facility. Work continues on the electronic conlrol system. A biological assessment needs lo be drqfied and submitted to FERC to support our license change. CONTINUE TO 2004 PVORK PLAN, 5.* Finalize UGA annexation recommendations pending State Legislative action to deal with the loss of the petition method of annexation. SSB5409 was approved and allows for cities lo annex non-residential land if owners of at least half the acreage agree; and to annex residential land if both the following and half the registered voters agree. This will allow us to proceed, but will likely require a ?ote for an area-wide annexation as we previously contemplated. Small annexations of commercial property that do not constitute a strip zone of annexation may be accomplished through the modified petition. A more favorable bill to allow annexation for utility sera,ed areas failed in the Legislature. Annexation is likely tied to the efforts involved with the revenue,sharing negotiations and the UGA sewer issue. CONTINUE TO 2004 WORK PLAN. 6. Construct Laurel Street slope stabilization project. The wall construction is C031PLETE. 7. Reevaluate the requirements for the Southeast reservoir for the high zone system with' the cooperation of Clallam PUD. Currently, DOH is reviewing the proposed plan by PUD. CONTINUE TO 2004 IVORK PLAN. 8. Expand the UGA to the Deer park area. The Council reccntly adopted a Comprehensive P/an objective supporting this direction. The County has taken no action pending our update of the Comprehensive Plan. CONTINUE TO 2004 WORK PLAN. 9. Complele the design of the Port Angeles Fine Arts Center Front Yard Plan. DEFER TO 2004 WORK PLAN. 10. Install a sanitary sewer to the Loomis Building at Lincoln Park. This project has been taken on in partnership with the Rota~T Club. Preliminary design semdces are being coordinated. CONTINUE TO 2004 IVORK PLAN. 1 l. Replace the play equipmenl at Lions Park. The P.A. Lions Club has agreed to adopt Lions Park as a neighborhood park partner. They will be workin~g with the neighbors to develop an improvement plan and begin funding efforts. CONTINUE TO 2004 WORK PLAN. 12. Reduce the combined sewer overflow discharges into the Port Angeles Harbor. Staff is currently working on designs for Gateway and the Convention Center. The Lincoln Street separation project is ahnost complete. ON-GOING. 13. Renovate Lincoln Fields l&2. Staff has replaced grass and other field improvements for drainage, etc. COMPLETE. 14. Enhance our public image at parks facilities through improved signage, employee assistance, maintenance and repair, and other tasks as necessary. Staff has replaced deteriorated signs at Peabody Creek, Ci~ Pier, Shane Park and other sites. We are coordinating with the Downtown on color and other standards forpark signage. We have instituted our waterfront action team to assist citizens and have incorporated several changes in maintenance procedures. ON-GOING 15. Improve stormwater discharge at vicinity of Crown Park. Project is under design and will be combined with the Pump Station ~1 elimination project. Construction is anticipated for 2004. CONTINUE TO 2004 IFO~ P~ 16. Commence the design effort for the 8th Street Bridge Replacement Project. The design contract has been awarded, and a community meeting is scheduled for danua~. CONTINUE TO 2004 WO~ P~ 17. Exlend the electrical service to unserved areas around the Fairchild Airport. Negotiations with the PUD for obtaining infrastructure has commenced. CONTINUE TO 2004 IVO~ P~. 18. Updale the critical areas protection requirements as they impact the Port Angeles Harbor. With the grant receive~o~ ~ ~ ~ an element of the Comprehensive Plan update next year. ~':TQ ~ ~Q~: 19. Update the Shoreline Master Program in accordance with GMA compliance. The need for this action has been delayed since the Legislature changed the requirements for update fi'om 2004 to 2011 in our case, although we have the option to implement sooner than the requirement. TERMINA TED. 20. Complele lhe Walershed Management Plan. City influI still raises the concerns on the impact of"fish triggers" and Morse O'eek minimum instream.flows. This process continues. CONTINUE TO 2004 lJzO~ P~. 21. Conslrucl a Iraffic signal at Fifth & Race. The signal is currently in operation. COMPLETE. 22. Certify the Port Angeles Comprehensive Plan as consistent with the Regional Transportation Plan. This task is done on an annual basis a~d reviewed as part of the Comprehensive Plan updates. OBLGOING. 23. Formulate a proposal to address the right of way access issues involved in the Austin/Glaubert property adjacent to the downtown waterfront trail. W77ile there is still concern on the part of the property owner, the City has made its position clear in this status of right of way as being used for a pedestrian path. There are other options for vehicle access, but are quite challenging in terms of engineering and cost. COMPLETE. 24. Provide utility support infrastructure to the proposed "Welcome" sign on the north side of Highway 101 entering Port Angeles from the east. In cooperation with Andrew May and Jackson Smart, we are proceeding toward a plan to install an improved "Welcome"sign at the location south of Thurman's. A preliminary design incorporating a natural terrain look with mountain and water elements is being reviewed by staff The preliminary estimate is $35,000 with part by the City and part by community donation. CONTINUE TO 2004 WORK PLAN. 25. Develop a facility and program plan to improve the use of the Long House at Lincoln Park. 26. Update the Comprehensive Plan for the East Planning Area and UGA. The City Council adopted new policy support for extension of the UGA. COMPLETE. 27. Institute initial elements of the Master Plan for land use of the landfill area after its closure in 2006. This issue is handled as part of the Transfer Station project along with the use of the site for our Water Treatment Plant and our Composting Facility. ON-GOING. GOAL: ECONOMIC DEVELOPMENT Sthnulate the community's economy through a combbtation of policies and programs whicl dfi,ersiJj~ the economic base, support the contmunity att d resource-based activities, provide adequate h~fi'astructure and support, promote the opportunities for high technology and bmovative applications for our bushtess attd h~dustrial base, attd establish the community 's promiuen ce as tit service and activity center of the North Olympic Penbtsula. Programs / Projects 1 .* Coordinate with WSDOT and the Port of Port Angeles on the development requirements and operating needs associated with the construction of the Gravln.g Dock Facility. All Departments are working closely with this Rroject with the major emphasis at the mom'ent being the site disposition for the excavated soils and the archeological handling of the human remains found on the site. ]t aRRears that the parties are working together on a plan for resolving the issues and proceeding fotnvard to restarting construction. ON-GOING. 2.* Activate the Institutional Fiber Optics Network and expand broadband sen,lee capability within the community. The network has been activated and CPI is actively seeldng clients for broadband and internet sen,ices. COMPLETE. 3.* Coordinate the construction of the lnlernational Gateway Project with Clallam Transit. This project is currently under design change to incorporate the additio,al lids for parking at the site, a reconfiguration of the Cfiamber office building, and flow-through design of transit operations. The property acquisition element is still under ~egotiation; and the associated recomm endations fi'om th e Downtown Parking Committee wil/ require a significant community commitment for inclusion hi the project. This last element is receiving the bulk of staff time to incorporate a revised financingplan for the downtown on tbisRroject. 77~e Gateway Review Committee has been instrumental in achieving ccnsensus oli the current design concepts. CONTINUE TO 2004 tJZORK PLAN. 4.* Aualyze the feasibility and economic impacts of a Recreation Cmnplex at Lincoln Park iuvolving an ice rink, indoor soccer, multi-purpose facility, and aqualie center. As part of the CFP ])rocess, tim Council autl~orized $30,000 fo>' consultant work on a feasabilio: analysis.for th is con~plex inch~dil~g tl~e po~ ential inclusio~, of a swimmin£ pool. The draft report is under review currenlly 14 ilh submission early next ye, r. CONTINUE TO 2004 I~ORK PLAN. 5.* Coordinale with Weslport Ship Building on facility requirements associated with their development project. This facility is currently operational. COMPLETE. 6. Market DelGuzzi property and develop a business plan for use. Staff is working wit]t atwther realtor developing & marketing plan for the property, and will be reviewing this p&n with the Real Estate Committee. ~ ndnor c&aring contract has been completed, and pre&ninao, storm drainage design is bein~ compleled. We are ready to review pre&nina~ &velopmenl cost estimates next year. CONTINUE TO 2004 ~0~ P~ 7. .Assist the HoleFConference Center developer in the Shoreline Appeal process and satisfaction of all associaled regulalory requirements to enable successful construction. The City A itorney led a consortium of attorneys in a defense of the Rroject aRReal before the Shorelines Hearing Board. The Board gave a favorable 5-1 decision suRporting the aRflicant and City. Those a~Realing the decision have now ~ithdrawn their ordeal and we are awaiting the develoRer5 Rrogress with financing. ON-GOING. 8. Formulate a business plan for parking alternatives downtown and recommend a'course of actlon that improves parking capacity, convenience, and circulation within projecled resources. The Downtown Parking Committee has,resented its recommendations to the Ci7 Council at a sRecial meeting heM A~ri129th. These recommendations were adopte& and the Do~ntown Association has held additional meetings in May to Rresent to downtown merchants. The Rlan has been favorably received as comRrehensive since it deals with RarMng across all sections of downtown, Rrovides geograRhic location, and adds amenities such as the ~aterfront Rromenade to enhance the image of downtown. The challenge is that $1-2 million is required fi'om the Frivate sector downtown to accomplish the fu[l project score over time. A financing RroRosal was Rresented to the Ci7 Council and Transit Board. Work is Rroceeding with the various comRonent& ~e believe that the Committee has essentially completed its task, with the remah;ing functions deRendent u~on the financh;g. COMPLETE. 9. Coordinate lhe construction of ~he Gateway Visitor Cenler building with the Chamber of Commerce, and develop the corresponding lease agreements for office space. The design conce~t has ~een received from the architect, but we are exploring ways to reduce the facade costs since the building is double orighml esth~mtes. CONTINUE TO 20~4 ~0~ P~ 10. Facililale efforts ~o belier manage harbor resources and fornmlate a Walerfront Vision ~n coo~[p~tion ?'i~h the public and other agencies. 11. Supporl the Ch'an-Up Action Plan for the Rayonier sile. The Remedial hn.estigation Feasibilio: Slud) has been through a ~ublic comment ~eriod. The Plamm~g Commission approved a shoreline permit for clearing and grading the mill site to remove existing concrete slabs and accept potential fill fi-om the graving dock site. ON- GOING. 12. Evaluate the marketability and economic impact of the Port Angeles Fine Arts Center in the communi~. Records of visitation are now being taken and evaluated on a tourism model for developing new market strategies. CONTINUE TO 2004 IVORK PLAN. 13. Coordinate with the Lower Elwha Klallam Tribe and Developer in pursuit of the Elwha Landinl~ Project. CONTINUE TO 2004 WORK PLAN. 14. Formulate a development vision for the Rayonier site in cooperation with the owner and all stakeholders. 15. Evaluate the Cascadia Center Business Plan proposal. This proposal was withdrawn by their Board and may be reformulated in the future. COMPLETE. 16. Develop a financing plan for the proposed sewer extension project through the eastern UGA. The County has agreed to fund a feasability study at a cost not to exceed $]00,000. CONTINUE TO 2004 WORK PLAN. 17. Support the Economic Development Council's efforts in fostering "Industry Clusters" for economic development. The City has been an active partner in supporting the efforts of the industry cluster prograrn. Tile City is sponsoring two recent C£RB applications on behalf of such proposals. ON- GOING. 18. Revise the City's parking regulations and development slandards to encourage business investment. Tile CED Committee is in the process of reviewingproposed changes to the parking ordinance. CONTINUE TO 2004 WORK PLAN. 19. Initiate construction of approved parking facilities. This project is tied to the Gateway project development. ON-GOING 20. Review and recommend Low-Impact Development Standards. The City has adopted revised standards in the areas roadway standards, storm drainage alternatives to include bio-swales, sidewalk/trail modifications, and allowance for septic systems in shortjolat developments with certain qualifications. CO31PLETE. 21. Formulate a business plan in cooperation with the Porl of Port Angeles ~o develop a golf course on Pot! owned properly soulh oflhe airport. 22. Parmer with other agencies and property owners in developing a stormwaler management solution lo address the needs of future development along the Port Angeles Harbor. GOAL: COMMUNITY LIVABILITY Protect, preserve and enhance the quality of livh~g within our community which .fosters a commitment toward excellence in environmental, cultural, social, and physical benefits to our citizens. Programs / Projects 1.* Promote the expansion of the Olympic Discovery Trail through the cooperation with the Peninsula Trails Coalition, Clallam County, and other stakeholders; especially that portion adjacent to Valley Creek. The contract to pave the eastern section of the Trail fi'om Rayonier to the Morse Creek area has been completed. The western portion of the trail has been improved as part of the efforts on Valley O'eek. COMPLETE 2.* Reduce youth-related crime in the downtown area through increased intellJgence~ intervention~ and other problem sob, lng responses. The Police Department has organized five officers into a special community-oriented policing ,, project downtown to identify special concerns of this area. Virtually all of the businesses were contacted and the primary concern has focused on bicyclist and skateboarders. Thk department will formulate a strategy for mitigating these concerns as best as possible. ON- GOING. 3.* Continue Watershed Planning efforts with planned agencies and coordinate with local commitlees such as WRIA 18~ EMMT~ and LEG to seek regulatory compliance. Previously reported with progress slow due to multiple agency involvement. ON-GOING. 4.* Evaluate the feasibility of a public skate park for area youth. The Skate Park Committee has developed a preliminary design and site recommendation for EricSon Park. 77~e Rotary Club is also involved as a sponsor for the facility development. CONTINUE TO 2004 WORK PLAN. 5.*. Construct a septage syslem at the WWTP in cooperation with Clallam County Io serve County residenls and reduce harmful environmental impacts. Septage is being received at the WI;V'FP via a tempora~T setup. COMPLETE. 6. Updale lhe Animal Conlrol Ordinance and evaluate a regional response for such services with other agencies and the Humane Society. Several meetings have been conducted through the year with concerned stakeholders. The City, County and Sequim have met to review a proposal to jointly work on common regulations and encourage a contract with the Humane Society for services. Due to reorganization at the Humane Society, this task is being moved into next year. CONTINUE TO 2004 WORK 7. Increase participation and support for community events including the Juan de Fuca Festival, Arts in Action, Fourth of July Parade, and other special events. Staff has worked well with these events and has actually incurred a sizeable amount of staff time in support of these events. ON-GOING. 8. Expand the Downtown Flower Basket Program in partnership with the business community. A recognition plaque has been installed at the Laurel Street fountain acknowledging the Port Angeles Rota~'s contribution for hanging baskets at this location. Staff is also watering plants at one PBIA lot downtown as a new and expanded se~wice. CONTINUE TO 2004 WO~ P~. 9. Increase recreation program participation by 3%. Coed softball has 19 teams at a ] ] % increase, and overall participation in recreation is up 9%. ~en looking at aH programs, the increase averages around a 4.5% increase, mostly due to new program development. COMPLETE. 10. Establish and evaluate a trial program of dedicated traffic enforcement and accident investigation assigned lo a patrol officer. Unable to accomplish due to manpower resources. ~R TO ~WO~ 11. Develo ~ an Alarm Ordinance to deal with the incidence of false alarms. 12. Assess the impacts of fluoridation on our drinking waler system. The Department of Health has approved fluoridation for the City's system. We are worta'ng on a final agreement for the project with the WA Dental Service Foundation and review of a SEPA checklist developed by Adolphson Associates has now been completed with the issuance of a Determination of Non-Significance. Due to a recent information need in the documentation, the appeal hearing on this issue has been deferred to early next year. CONTINUE TO 2004 WORK PLAN. 13. lucorporate the neighborhood planning process iuto our comprehensive planning strategy. Preparations for the start of lhe Phase 3 Comprehensive Plan are underway focusing on the westside planning areas as neighborhoods. Our Parks Plan has also divided the City into sub- areas for se~n'ices which we are looking al coordi~ali~g imo a neighborhood definition. A Citizen's A dvisotTy Commitzee was appoinled in December for follo~+'up in the Comprehensive Plan process. CONTINUE TO 2004 WORK PLAN. GOAL: COMMUNITY RELATIONS £nhance citizen - government communication in order lopromote a more responsive and accountable municipal organization which functions with understanding atld support for its constituency. 1.* Update the City's website information and format. ,4ll de,partments have been intemdewed for a content audit of their existing web pages. The focus is upon the goals expressed in the ]Tstrategy`previously reported. Content for the entire web page has been indexed, and main links reorganized by to,pic to aid the `public. Design concepts have been formulated and se~t for consultant review. ON-GOiNG. 2.* Support the Community Multi-Cultural Diversity Task Force~ as organized by the Mayor and other community leaders~ in formulating final community recommendations. The DiYersity Pledge has been promoted in the community, and the committee continues to periodically meet to review`progress. ON-GOING. 3.* Increase the use of the ]nternet for finaucia] transactions and information through the ' implementation of the "clie-to-gov" system. This project is on hold awaiting the full truining and use of the financial modules on HTE and the improvement of the web-`page. We are in the,process offinalizing the`pre-installation items for the server dealing with clic-to-gov a,pplications. Training is scheduled for February. CONTINUE TO 2004 WORK PLAN. 4.* Increase the public programming and informational contributions by the City on Channel 21, especially in the areas of consumer safety and emergency preparedness. A citizens committee is working with staff on a plan to improve the capability for Channel 21 equipment for improved access to municipal affairs, and we are interested in expanding WebPage capability as well. CONTINUE TO 2004 WORK PLAN. 5.* lmpro~eperformance measures and increase citizen inpu! into the annual budget process. gqdle some measures are incorporated in the budget i~rocess, we still have much work to do. Mosl of the prior emphasis was on output measurement, where we need to concentrate on performance resulzs measurement. CONTINUE TO 2004 WORK PLAN. 6. Evaluate the implemenlalion schedule ofinslalling public access equipment in 2004 per our cable B~ franchise ~o broadcast public meetings. Staff has met to discuss the advanced implementation of an equipment schedule to coordinate this possibility. ]t ~urrently is still m~der review and subject to budget funds availability. ErEn OOi 7. Evaluate select City services, throUghcal ~overnmenta user satisfactlOnservices, survey or other method to test the v alu a t m,n ~0~ ~ ~,~:,~ ~ community's ~ ~,~:~n~ ~CsRK,t'L,,'~,~. , No Progress. ~ ~'~; · pORTANC Lt S W A S H I N G T O N, U.S.A. CiTY COUNCIL MEMO DATE: December 16, 2003 TO: CITY COUNCIL FROM: Glenn A. Cutler, Director of Public Works and Utilities SUBJECT-' BPA Lawsuit Settlement Briefing Summary: A settlement agreement has been p}oposed between various public utilities, investor owned utilities (IOU's), and BPA over lawsuits fi]ed in 2001 concerning the level of the IOU benefits in the 2001 BPA rate case. If the City chooses to support this settlement, City Council will need to approve signing of several documents no later than January 21, 2004. Recommendation: Information only at this time. Background/Analysis: During the BPA rate case that established wholesale rates in 2001, several public utilities, including the City as a member of the Western Public Agencies Group (WPAG), filed suit against BPA challenging the legality of several issues. The main contehtion was the subscription contracts offered to the Investor Owned Utilities (IOU's). The Northwest Power Act of 1980 (Act) defines a level of benefits available to the residential and small farm customers of IOU's that provides ~vholesale power costs to these customers that are basically equivalent to what public utilities receive. In this rate case the ]OU's received about $450 million per year in benefits as compared to about $150 million in previous years. The Act also protects public utilities rates from increasing due to benefits given to the lOU's. In this rate case the increases in the 1OU benefits did cause the public power customers rates to increase. Another issue concerns contracts BPA executed with the 1OU's to buy down their power supply obligations during the 2001-2002 "power crisis." Included in these contracts was a provision that if the public's didn't drop their lawsuit, BPA would pay the ]OU's a $200 litigation penalty. This has also been described as a "poison pill." Throughout the last year, the parties have been working on a settlement agreement to avoid litigating the issues in Federal court. On October 21s~, the parties completed a settlement document that all parlies must sign by January 2P', 2004. Every party that is a litigant must sign for the settlement to be valid. A single litigant failing to sign the various document would void the settlement. At this tm]e, two utilities have passed resolutions not to sign the settlement, Snohomish PUD and Clallam PUD. Two others haven't passed resolutions, but have indicated they will not sign the agreement. Two public uti]/ties ]lave also taken oilier action recently, and filed lawsuits in Federal court to prevent the IOU's from collecting the $200 million litigation penalty. 99 D¢ccmber 16, 2003 Ciiy Council Re: BPA Lawsuit Settlement Briefing Page 2 I am not recommending any action be taken at this time, but I did want to get information to the City Council about the suit and the settlement early in the process to help understand the various issues prior to the City taking any action in January. Attached is a summary produced by BPA that gives a fairly good explanation of what is taking place (although it does have a slight BPA slant), and also a more detailed explanation from our WPAG attorney. The summary at the end of the WPAG brief gives a good description of the benefits of the settlement and what we are giving up with this settlement. A presentation will be given at the Council meeting outlining the issues and the time frame for taking action. Attachments: BPA Journal, WPAG Brief N:\CCOUNCIL'xFINAL\BPA La'~'suit Setllement Briefing.wpd 100 A MONTHLY p U 8 LIC ATI O N OF THE B O N N E V I L t E POWER ADMINISTRATION Special Edition: Updated October 30, 2003 Web site: www. bpa.gov/corporate/kc/home/journal Region's utilities offered referendum on The parts of the agreement litigation settlement The agreement has three parts: Thursday Oct. 23 was day one in a crucial ]20-day · A Stipulation and Agreement for Settlement period during which public power utilities and other (Stipulation), parties that have filed litigation against the Bonneville Power Administration will decide whether to end their · Amendments to the existing IOU contracts lawsuits and make possible a wholesale power rate (IOU Amendment) and reduction for many public power utilities, direct-service · Slice Settlement Agreements. industries such as aluminum companies and the regional investor-owned utility (IOU) that buys power The Stipulation states the terms and conditions that from BPA. BPA, Vera Water and Power, Avista Corpora- each party agrees to in the settlement, The Stipulation tion and Puget Sound Energy each signed the legal has three attachments. docunrents that define the terms and conditions of the · Covenant Not to Sue: A contractual promise in settlement, establish its effective date and make it a which parties to the settlement agree not to file final action by BPA under the Northwest Power Act. future suits challenging the Stipulation or aspects The suits, filed earlier by various utilities in the region, of BP,A~s rates. challenge the nature and level of investor-owned utility · Motions to Dtsmlss: A set of motions that ask the benefits and other contractual arrangements entered Ninth Circuit Court of Appeals to dismiss fhe pendr into by BPA in 2001, BPA is required by the Northwest lng contract and policy-related litigation. Power Act to provide benefits to IOU residential and small farm customers, The challenge is over the level of - Motion to Limit Issues on Certain Rate Claims: the benefits, not over provision of the benefits. Which asks the Ninth Circuit Court to limit the issues that parties can raise on their existing chal- If the settlement succeeds, BPA would eliminate a lenses regarding BPA~s 2002 wholesale power rates. 2.2 percent rate increase that took effect Oct. 1 and reduce rates 7.4 percent below 2003 average rates. The In addition to the Stipulation, BPA signed the IOU net effect, compared to current rates, would be a nearly Contract Amendments and the Slice Agreements. i 0 percent reduction in wholesale power rates for The IOU Contract Amendments commit the IOUs to fiscal year 2004. eliminate the $200 million risk contingency payment and to defer the $269 million in benefits from this rate Plow it would work period into FY 2007-2011. Each of the six regional lOUs ]n basic terms, the lOUs would give up a $200 million has been offered an amendment but it is not necessary risk contingency payment and defer $269 million in for all of the IOUs to sign for the settlement to be benefits into the FY 2007-2011 period. The affected binding. If an IOU chooses not to sign its amendment, public utilities would get rate relief for the remainder the other parties to the settlement can choose to con- of this rate period in exchange for some increased costs dnue with the agreement, or not, based on their assess- in ~he FY 2007-2011 period. Both the publics and the merit of the associated risks. ]OUs would receive cerlainty about the range of benefits The Slice Agreements ensure that purchasers of the Slice that the residential and small farm customers of the power product will benefit in the FY 2004-2006 period IOUs will receive in lhe latter period from the deferral of ]OU benefits into the next rate One of the major benefits of the settlement would be period, ]t also ensures that the Slice purchasers wilt pay elimination of several lawsuits. That should provide a for ~heir share of the deferred monetary benefits Jn the much improved business climate for all utilities and allow the region to focus on the future, 101 next rate period. All Slice purchasers have been offered the Slice Agreements, but it is not essential for all Slice purchasers to si§n in order for the settlement agreement to be binding. Again, il' a Slice purchaser does not sign the agreement, EPA has the opportunity to decide whether to continue. The process In order to implement the settlement, all public utilities that are parties to the litigation (public litigants) must sign the Covenant Not to Sue and the applicable Motions to Dismiss and Motion to Limit Issues on Certain Rate Claims. Public litigants may opt to also sign the Stipulation. It is essential for the public litigants to sign the Covenant not to Sue and appropriate motions within 90 days for the agreements to be final and binding. Following that 90-day period, if all public litigants have signed the covenant and applicable motions, the ]OUs , will have 15 days to opt out oftbe settlement agreement if certain events have occurred. These events create risks for the ]OUs that potentially could undermine the framework of the settlement. Therefore, the IOUs would have the opportunity to decide whether to continue with the settlement. In the event any ]OU elects to with- draw, the settlement is not automalJcal]y terminated. After the ]OUs have the opportunity to assess the landscape, the public utility litigants and BPA will also have 15 days to opt out if certain events have occurred. Throughout these 30 days, if there is a challenge to the settlement or a challenge to BPAk rates by an entity that has not signed the covenant, BPA, public litigants and ]OUs can choose to withdraw from the settlement, which could result in automatic termination. After 120 days if all parties remain in agreement, then the terms and conditions of the settlement will be implemented. ]f the settlement fails, the lOUs continue to take service under their existing contracts. The currently forecast 2.2 percent annual average rate increase for FY 2004 that went into effect on Oct, 1, 2003, will remain in effect, as will all the lawsuits that the agreement would otherwise dismiss. For More Information For more information, a comprehensive list of qoastions and answers about tbe settlement is available on the Internet at www. bpa.gov/~ower/LP/selt]emen~/ DOE/BP-3552 r Revised. October 30. 2003 ] 02 WPAG BRIEF Litigation Settlement Documents Overview of Settlement · The Settlement is intended to dispense with pending litigation. · Litigation that would be dismissed inc]udes: · Challenges to 1OU Subscription contracts · Challenges to Slice Agreement · Challenges to WP-02 rates that deal w/th rate test, forward flat block forecast, and 1OU benefits generally · The Settlement would not require the dismissal of challenges to SN CRAC trigger determination. · The Settlement is composed of six documents which include: · Stipulation · Covenant and Waiver Not to Sue · Motions to Dismiss · IOU Amendment to Amended Settlement Agreement (IOU Amendment) · Slice Settlement Agreement · Record of Decision · Copies of each of these are attached, and we will review the highlights and lowlights of each 103 3 Stipulation · The Stipulation is the compendium of all the rights and obligations under the Settlement, and points to the various documents that make up the substance of the Settlement. · While the Stipulation primarily points to other documents, it also contains some substantive provisions that are worthy of consideration. · Section 1 -Effectiveness · Starts the 90 day statute of limitations clock running when BPA, one public and one IOU sign up · Significance is that this is also the period within which each of you must determine whether to support or oppose the Settlement. · Sections 2 and 3 - New Amendments and Agreements · These sections obligate BPA to offer the lOUs the ]OU Amendments and to Slice customers the Slice Settlement Agreement. · Both will be discussed later. · Section 4 - BPA Stipulation Regarding Monetary Benefits · BPA contractually agrees that it will not assert that the monetary benefits to be paid the lOUs are subject to 7(b)(2) rate test. · BPA contractually agrees that the Slice Settlement Agreement is not a modiftcation to the Slice Agreement or rate methodology. · Agrees to vigorously enforce the Waiver and Covenant Not to Sue. · Seclion 6 Rate Adjustment · Obliges BPA to implement lhe rale decrease if the Setllemenl is not voided by Ire ] 2] st dav after Ire Effective Dale. · Section 7- Poison Pill · Conlractua] commitmenl not to include a poison pill in future contracts. 104 Stipulation (cont'd) · Section 8-Principles · Statement of"commitments" by BPA negotiated with Wright by Leone, Reiten and Saven. · Not contractual obligations, but statements of intention that may have political value if Wright does not live up to them. · Basically state that he will try to avoid an FY05 SN CRAC by pursuing cost reductions and revenue increases, and will conduct a collaborative process with customers to identify both. · Also agrees to do a forward look when making the FY05 and 06 SN CRAC determinations to see if there is good financial news that would avoid an increase. · Expressly states that failure of BPA to achieve these goals has no legal consequence. · Section 9 and 10- Motions and Waiver · These sections require publics that are litigants (and that means all of you) that wish to support the Settlement to sign a Waiver and Covenant Not to Sue, and Motions to Dismiss, within the 90 day period. · These will be discussed in detail later. · Section 11 - Voiding the Settlement · Two ways for the Settlement to be voided. · First is aulomatically upon the occurrence of certain events, and second is at the election of any party to the Stipulation upon the occurrence of certain events. · Events lhat aulomafically void the Settlement include: · Fail~re of Public Litigant to Execute and Deliver. Failure of any Public Liti2~ant lo execme and deliver to BPA in trust, on or before the 90~h day after the Effective Dale each of the following, 105 Stipulation (cont'd) (A) a Waiver and Covenant Not to Sue; (B) a Motion to Dismiss Causes and Claims {unless such Public Litigant has as of the 90th day after the Effective Date dismissed with prejudice any and all of its petitions for review in any and all the Referenced Causes (other than with respect to Reserved Claims in Cause No. 00-70948), withdrawn as an intervenor in any and all of the Referenced Causes (other than with respect to Reserved Claims in Cause No. 00-70948), and delivered with the Waiver and Covenant Not to Sue a copy of an order (or other indicia of dismissal with prejudice and withdrawal) from the Ninth Circuit dismissing all such petitions for review and granting all such withdrawals}; and (C) a Motion to Limit Issues on Certain Rate Claims {if such Public Litigant has as of the 90th day alter the Effective Date filed a petition for review or motion to intervene in the Ninth Circuit that includes or may include any claim that a Party would be precluded from filing or maintaining' by its Waiver and Covenant Not to Sue regarding BPA's WP-02 rates (or any CRAC during the WP-02 rate period)}. · I~Tithdrawalfrom Stipulation. Withdrawal, pursuant to an EYent of Default, from this Stipulation by any Public Litigant or BPA. · Court Action Prior to J21st Day. Withdrawal by any Public Litigant, BPA, or Investor Owned Utility pursuant to an Event of Default described in Jlem (iii), (iv), or (viii) of section I l(b) below. · Failure of United States Department of Justice to Authorize. Failure of the Department of Justice Io notify BPA in writing on or before the 90th day after the Effective Date of its intent to authorize the appropriale departmental officJals or atlomeys Io sign and file on behalf of Respondent the Motion to Dismiss Causes and Claims and the Motion Io Limit Issues on Cerlain Rate Claims and to the exlenl necessary or advisable lo provide ils approval oflhe SlipuIal/on. 106 6 Stipulation (cont'd) ,, Any of the foregoing happens, the Settlement ends automatically. · Second category is events that could, but do not automatically, void the Settlement unless a party withdraws as a result of such an event. · These are called Events of Default, and include: (i) Failure of Other Litigant to Execute and Deliver. Failure by any Other Litigant that is not a Party to execute and deliver to BPA in trust each of the following: (A) a Waiver and Covenant Not to Sue; (B) a Motion to Dismiss Causes and Claims {unless such Other Litigant has as of the 90~h day after the Effective Date dismissed with prejudice any and all of its petitions for review in any and all the Referenced Causes (other than with respect to Reserved Claims in Cause No. 00-70948), withdrawn as an intervenor in any and all of the Referenced Causes (other than with respect to Reserved Claims in Cause No. 00-70948), and delivered with the Waiver and Covenant Not to Sue a copy of an order (or other indicia of dismissal with prejudice and withdrawal) from the Ninth Circuit dismissing all such pelitions for review and granting all such withdrawals}; and (C) a Motion to Limit Issues on Certain Rate Claims {if such Other Litigant has as of the 90th day after the Effective Date filed a petition for review or motion to intervene in the Ninth Circuit that includes or may include any claim that a Party would be precluded from filing or maintaining by its Waiver and Covenant Not to Sue regarding BPA's WP-02 rates (or any CRAC dur/ng the WP-02 rate period)}; (ii) Failure of the b~vestor Owned Utilities to Execute and Deliver. Failure of any Investor Owned Utility to execute and deliver this Stipulation, any Amendment to Existing Settlement Agreement required pursuant to section 2, any Motion to Dismiss required pursuant Io section 10, or a Waiver and Covenant Not to Sue required pursuan! Io section 9; 107 Stipulation (cont'd) (iii) Challenges to Settlement. Filing or maintaining by any person or entity of any claim in the Ninth Circuit (or any other court) that a Party would be precluded from filing or maintaining by its Waiver and Covenant Not to Sue, including a challenge to any of the following actions: offering or entering into this Stipulation, offering or entering into any Amendment to Existing Settlement Agreement, offering or entering into any Slice Settlement Agreement, issuance of the final Record of Decision as described in section 5, filing or joining the Motions to Dismiss, or any action proposed or taken by the Administrator required or contemplated by this Stipulation or other Settlement Documents; (iv) Failure to Dismiss Rate Claims. Failure by any person or entity that is not a Party that has fi]ed a petition for review or intervened in any proceeding regarding BPA's WP-02 rates (or any CRAC during the WP-02 rate period) to execute and deliver to BPA in trust a Waiver and Covenant Not to Sue and, a Motion to Limit Issues on Certain Rate Claims, if such person or entity has as of the 90zh da7 after the Effective Certain Rate Claims, if such person or entity has as of the 90th day after the Effective Date filed a petition for review in the Ninth Circuit; (v) Withdrawal of Investor Owned Utility(s) fi'om Stipulation. Withdrawal, pursuant to an Event of Default, from this Stipulation by any Investor Owned Utility; (vi) Agreed-to Annual Deferral Amounts of Less Than $75 Million. The I.nveslor Owned Utilities fail to enter into Amendments to Existing Settlement Agreements pursuant 1o section 2 specify/ng Annual Deferral Amounts in the appropriate exhibits to their respective Amended Settlemenl Agreements in an aggregate amount of $75 million per year for FY 2004, 2005 and 2006 (this amount does not include the $55 million of deferrals previously agreed to for FY 2003); (vii) Failure of Sliee Customer to Execute Slice Settlement Agreement. Any Slice Settlement Agreement Party fails to execute and deliver a Slice Settlement Agreement pursuant to section 3; or (viii) Court Action Prior to 121st Day. This Stipulation, any other Settlemenl Document, or the Record of Decision as described in section 5 is, prior to the 12l~t da3' after the Effective Date, eu.iomed, stayed, or delermJned to be void, unenforceable, or unlawful. · If any of these events occur, the IOUs have from the 90~h to the 105th day to withdraw, and the publics have from the 106th to the 120th day 1o withdraw. 108 Stipulation (cont'd) Withdrawals are irrevocable, and result {n the Settlement being voided. Effect of either automatic voiding or event of default voiding is that everyone returns to same spot - currenl contracts remain in place, litigation remains in place, all as if this Settlement exercise had never occurred. · This includes BPA withdrawing its ROD, which it has never done before. · Section 12 - Survival · A section that the lawyers will love. · States that if any of the separate Settlement Documents (Stipulation, Slice Settlement Agreement, IOU Amendment) is individually held to be invalid after the 120 day period has expired, the other documents remain in effect. · Based on IOU concern about the legality of BPA's section 7 commitment in the Stipulation. · Section 19(a)- No Precedent · The section makes the actions (and inactions) of the parties non-precedential ' for the period after 2011. · This covers the ROD issued by BPA as well, which is a first. Waiver and Covenant Not to Sue · This is the document that contains the provisions that will limit rate and contract litigation with BPA for the period ending 2011. · The prohibited legal actions include: (i) challenges (except as provided in section 11 of the Amended Settlement Agreement and exhibits thereto) all or any part of the Forward Flat- Block Price Forecast as defined and applied in the Amended Settlement Agreements for all or any portion of the period beginning October 1, 2001 and continuing through September 30, 2011; (ii) challenges all or any part of BPA's Forward Flat-Block Price Forecast in the WP-02 proceeding; (iii) asserts that the RL Rate, Lowest PF Rate, RL, or Lowest PF, as such terms are defined and used to calculate monetary payment under the Amended Settlement Agreements, is a rate or a sale of power, as those terms are used in the Northwest Power Act, for all or any portion of the period beginning October 1, 2001 and continuing through September 30, 2011; (iv) challenges all or any part of the RL-02 Residential Load Firm Power Rate or the PFXS-02 PF Exchange Subscription Rate established in the WP-02 proceeding; (v) asserts that section 7(b)(2) or section 7(b)(3) of the Northwest Power Acl applies lo the RL Rale, Lowest PF Rale, Pi,, or Lowest PF, as such terms are defined and used in the Amended Settlement Agreements (or applies to any CRAC or other adjustment clauses with respect to such RL Rate, Lowest PF Rale, RL, or Lowest PF), as defined and used under the Amended Settlement Agreements, for all or any portion of the period beginning October 1, 2001 and continuing through September 30, 2011; (vi) challenges all or any part of the application (or lack of application) of section 7(b)(2) or 7(b)(3) of the Northwest Power Act in the WP-02 proceeding (or in any CRAC during the WP-02 rate period); (vii) challenges all or any pan of the establishment in WP-02 of the Slice Rale or Slice Rate Methodology in the WP-02 proceeding; (ix) challenges all or any part of any final action proposed or adopted by BPA offering or entering into the Stipulation; 110 Waiver and Covenant Not to Sue (cont'd) (x) challenges all or any part of any Existing Settlement Agreement, Amendment to Existing Settlement Agreement, Amended Settlement Agreement or any final action proposed or adopted by BPA offering or entering into any such agreement or amendment; (xi) challenges all or any part of any Slice Agreement, Slice Settlement Agreement, or any final action proposed or adopted by BPA offering or entering into any such agreement; (xii) challenges all or any part of any final action proposed or adopted by BPA filing or joining the Motions to Limit Issues on Certain Rate Claims and Motions to Dismiss Causes and Claims as described in section I0 of the Stipulation; (xiii) challenges all or any part of any final action proposed or adopted by BPA issuing the final Record of Decision as described in section 5 of the Stipulation; (xiv) challenges all or any part of any other final action, proposed or adopled by BPA, that is required or provided for by the Stipulation; or (xv) asserts, in Ninth Circuit Canse No. 00-70948, any claim that is not a Reserved Claim. · Put in one sentence, challenges based on the rate test, the forward fiat block forecast, the Slice rate or rate methodology, or any of the elements of the Settlement (the Stipulation, the IOU Amendment, the Slice Settlement Agreement or the ROD) are out of bounds. · Basic idea is that you ought not to sign the Settlement to get the rate decrease, then attack any of the elements of the Settlement package. · Waiver also includes no precedent language that is designed to l~mit these prohibitions to the per/od ending 2011, and prohibit anyone from using them as precedent in the future. Motions to Dismiss · These come in two varieties for publics that are litigants. · First is motion to dismiss the pending litigation over the Subscription contracts. · These motions would dismiss permanently the Subscription litigation, and would preclude challenges to these contracts through 2011. · The motions would only be filed if the Settlement is not voided pursuant to section 11 within the 120 day period after the Effective Date. · This motion will not guarantee that all Subscription litigation will be resolved by the Settlement. · The DSIs have on file two Subscription petitions, and have not indicated that they will join the Settlement or dismiss these cases. · As a consequence, the motions expressly retain for the parties the status as inlervenors should the DSIs elect to proceed with their litigation. · By doing so, parties to the Settlement can continue to participate in this litigation to protect their interests consistent with their commitments in the Waiver and Covenant Not to Sue. · The second motion deals with challenges filed as a result of the WP-02 rates receiving final FERC approval. · This motion would cover the petition recently filed by the WPAG. · It basically says that if a party elects to continue their WP-02 litigation should the Settlement become final, they will limit the issues litigated to those permitted by the Waiver and Covenant Not to Sue. · These motions will only be filed by BPA should the Settlement survive the 120-day waiting period. · lfthe Setllemenl is voided pursuant to section 11 oflhe Slipulalion within the 120- day period, these motions will not be filed and will be relumed to each party. 112 t2 IOU Amendment · The IOU Amendment revises the IOU Amended Settlement Agreement to incorporate the changes to be implemented by the Settlement. · In summary, these changes include: · Eliminating the ability of BPA to deliver actual power to the lOUs for the 2006-2011 period. · iLJmiting the IOU benefits during that period 1o money only. · Obligating the lOUs to defer receipt of $75 million per year in financial benefits for the next three years 6fthis rate period. · Obligating BPA to repay the deferrals during the 2006-2011 period plus interest at 3%. · Obligating the lOUs to pay their proportionate share of the deferral repayment obligation during the 2006-2011 period. ,, Eliminating the right of the IOUs to use the $55 million in financial benefits deferred out of this fiscal year as an offset to any SN CRAC rate increase during the remainder of this rate period (except for PGE). · Establishing the method for determining the forward flat block price for the next year base on independent third party mark-to-market methodology. · Establishing a floor for financial benefits ors100 million and a ceiling of $300 million for the 2006-2011 period. · Permanently eliminating the BPA obligation to pay the $200 million poison pill. · Giving the IOUs increased time period during which to flow the financial benefits through to their small farm and industrial cuslomers. · Provisions regarding severability deserve special attention. lfthe Settlement is voided within the 120-day per/od pursuant to section 11 oflhe Stipulation, the IOU Amendment disappears. 113 IOU Amendment (cont'd) · If there is a court finding of invalidity after the 120 days, then the following applies: · If the deferrals are held unlawful after the 120 days but prior to 24-months of the effective date of the Stipulation, then ~' For PGE, their deferrals will be repaid over a 12-month period. · ' For all other lOUs, their deferrals will---at each Investor-owned Utility's election---be returned over a period equal to the deferral period or the five- year period FY '07 through FY ' 11. · If the deferrals are held unlawful after 24-months from the effective date of the Stipulation then: For PGE, their deferrals funds will be repaid over a 12-month period. · ~For all other 1OUs, the deferrals will be repaid over the five-year period FY '07 through FY '11. The mark-to-market methodology and the provisions regarding financial. benefit would remain in place. · The theory ,,vas that after two years, we have gotten $200 million in deferrals and the elimination of the $200 million poison pill, so leaving the new 1OU benefit calculation in place made sense. · More to the point, this keeps BPA out of the market for augmentation for the IOUs, which was a primary objective of this exercise: 114 Slice Settlement Agreement · The Slice Agreement has a completely different basis than other purchases. · Most BPA products are based on a fixed (.97.'?) rate that does not change but for specific circumstances or events. · The Slice rale pays a monthly amount based on a forecast of actual costs (with certain exclusions), and then a true-up to reflect actual costs. · The result is that Slicers are currently paying the IOU monetary benefits in their rate. · For Slicers to receive any benefit in the form of reduced costs from 1OU deferrals, such deferrals must receive FASB 71 trdatment. · In contrast, other customers see the benefit of such deferrals in the form of a lower SN CRAC even if there is no FASB 71 treatment. · Hence, the non-Slice customers got a benefit from the ]OU deferral of $55 million last fiscal year, while the Slice customers did not. · At this point, BPA is uncertain whether their outside auditor xvill give them FASB 71 treatment of the 1OU deferrals that will occur if the Settlement takes effect. · Absent an agreement between BPA and Slicers, it is likely that they would neither receive any reduction in costs nor participate in the repayment of the IOU deferrals. · The Slice Settlement Agreement deals with this situation by setting up a series of payments to the Slicers by BPA and subsequent repayments by the Slicers to BPA. · These payment schemes result in the Slicers getting costs reductions that mirror those that will be seen by non-Slicers, and impose repayment obligations that also mimic the repayment obligations of non-Slicers. · The Slice Setllement Agreement does this regardless of the presence or absence of FASB 71 treatment of the deferrals. 115 Record of Decision · Section 5 of the Stipulation requires BPA to issue a Record of Decision that states: · the monetary payments, and calculations thereof, under sections 4(c) and 5 of the Amended Settlement Agreements constitute neither a rate nor a sale of power as those terms are used in the Northwest Power Act; and · the offering and execution oflhe Slice Se/llement Agreement does not constitute a change or modification to the Slice Rate, the Slice Rule Methodology or the Slice Agreement. · BPA has issued this Record of Decision, and it is available at the BPA website. · The purpose of the ROD is two-fold: . · First, to provide rationale and justification for the actions taken. · Second, to trigger the statute 0flimitations cleck and cut offchallenges filed after the 90 period has expired. · The ROD is a support documenl only. 116 Summary · The proposed Settlement does a number of things that are potentially beneficial. · These include: · Prohibit power sales to IOUs, which gets BPA out of the market for augmentation power. · Places a limit on 1OU benefits that is lower than current payments. · Aligns IOU and public interests in BPA cost control by reducing IOU benefits when BPA costs increase. · Permanently eliminating the poison pill, and obligating BPA not to do it again. · Obtaining a BPA "commitment" to work with customers on cost reduction and revenue enhancement to avoid FY05 and 06 SN CRAC rate increases. · Implementation of a rate reduction. · . These benefits come at a price which is not insignificant. · The price to be paid for this includes: · Permanent dismissal of challenges to the IOU Subscription contracts, and the opportunity to force BPA back to the RPSA at least until 2011. · Foregoing the opportunity to assert rate test arguments at the 9th Circuit, and potentially achieve lower rates, until at least 2011. · Acceptance of the status quo, including the IOU buy down and buy back contracts that were negotiated during the energy crisis. th · Foregoing the opportunity to bring to the attention of the 9 Circuit the behavior of BPA regarding the poison pill. · Loss of opporhmity lo use pending litigation to force a longer term settlement that will resolve more of the fundan~enlal issues we have with BPA. 117 Summary (cont'd) · The Settlement really presents two paths; · One is to make a short-tem3 fix that helps in the rate area ihat is more certain, but comes at lhe price of sacrificing leverage for making longer-term fixes at BPA. · The second is to forego this Settlement, and retain the pending litigation as a leverage point to negotiate either a different short-term deal, or a longer-term deal that addresses the more fundamental BPA problems. · The second path could involve negotiation, or litigation, or both, and as a consequence the outcome is less certain. · Although econonfics enters into this decision, it appears to be one primarily of policy. · This is a close call, and there are reasonable basis for electing either option. BPA Lawsuits Settlement Briefing December 16, 2003 Tonight's Presentation · Background · Proposed Settlement · Regional Assessment · Next Steps Pending Litigation · IOU Subscription Contracts · Slice Agreements · WP-02 Rates - 7(b)(2) Rate test - IOU benefits · IOU Buydown Contracts Settlement Proposal · 2003 - 2006 Rate Period · 2007 - 2011 Rate Period 2003 - 2006 Rate Period · Defers $75 million per year to 2007-2011 · Wholesale power rate reduction: 10% · Eliminates $200 million poison pill 2007 - 2011 Rate Period · Eliminates power sales to IOU's - Exchange benefits monetary only · Exchange benefits limited between $100 and $300 million · Payment of deferred benefits 3 PBL Forecasted Rates w/o Settlement 2004-2006 Forecast Based on final 3rd Quarter Results Impact of Settlement on Rates 4 PF Rate With and Without Settlement Regional Assessment · Resolutions not to sign settlement - Snohomish PUD - Clallam PUD · Indications will not sign - Grays Harbor PUD - canby, OR Next Steps If City supports settlement, must sign documents by January 21, 2004 Schedule: January 13, 2004 Return to UAC for Recommendation January 20, 2004 Return to City Council for Action 6 MINUTES PLANNING COMMISSION Port Angeles, Washington 98362 November 12, 2003 6:00 p.m. ' ROLL CALL Members Present: Bob Philpott, Fred Hewins, Fred Norton, Jack Pittis, Linda Nutter, Chuck Schramm [arrived at 6:15 p.m.] Members Excused: Leonard Rasmussen Staff Present: Brad Collins, Sue Roberds, Scott Johns Public Present: Jan Schroeder and Lloyd Ruegg APPROVAL OF MINUTES After noting several typographical errors and cl~anges in sentence structure by Commissioners Pittis, Norton, and Philpott, Commissioner Hewins moved to approve the October 22, 2003, minutes as corrected. Th e motion was seconded by Commissioner Pittis, and passed 5 - 0. PUBLIC HEARINGS: Chair Nu/ter indicated that those who testify must sign the "Sign In" log and affirm that their testimony will be truthful to the best of their knowledge. CONDITIONAL USE PERMIT - CUP 03-11 - SCHROEDER/RUEGG - 1431 W. 7'h Street: Request to convert an existing structure into an accessory residential unit in the RS-7 zone. Associate Planner Scott Johns presented the Department staff report recommending approval of the conditional use permit. Chair Nutter opened the public heating. Lloyd Ruegg, 212 Huehslein Road, Sequin,, WA 98382 indicated that the structure was built in 1987 as a studio/hobby room and that it meets all residential structural requirements. Jan Schroeder, 1425 1{Test 7h Street, Port Angeles, WA 98362 stated that her parents currently reside in the ptimary residence and the hope is that they can move into lhe proposed accessory residential unit with their daughter (Mrs. Schroeder's sister) residing in the primary unit. There being no further lestimony, Chair Nutler closed the public hearing. The Commission look a break at 6:35 p.m. lo allow stafftime to prepare a map requesled by the Chair to identify surrounding zoning and reconvened at 6:45 p.m. Following review of the zoning map and surrounding uses, Commissioner Philpott moved to approve the conditional use permit with 3 conditions and citing the following findings, and conclusions: 119 November 12. 2003 Page 2 Conditions: 1. The applicant shall meet the permitting and utility requirements, including the provision of four off-street parking spaces for the principal residence (2) and the accessory residential unit (2). 2.Separate water meters and electric service shall be provided to each residential unit. 3. Each residential unit shall be assigned an individual address. Findings: Based on the information provided in the Department Staff Report for CUP 03-11 dated November 12, 2003, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above lisled condition of approval, the City of Port Angeles Plamfing Commission hereby finds that: 1. The applicants Jan Schroeder and Lloyd Ruegg submitted a Conditional Use Permit application for an accessory residential unit on September 15, 2003. 2. The application is for a conditional use permit to use an existing detached building for an accessory residential unit on an RS-7 Residential Single Family zoned property. 3. The applicant proposes to use an existing building located in the rear portion of one Townsite-sized lot located at 1431 West 7t~ Street for an accessory residential unit. The existing building has a total footprint of approximately 480 square feet and is setback 8 feet from the side yard property line and 30 feet from the rear property line and alley. 4. The principal residential unit contains approximately 960 square feet of area. The accessory residential unit is 480 square feet in size, which is 50% of the size of the main residence. 5. Section 17.08.010B of the Port Angeles Municipal Code defines "an accessory residential unit as a dwelling unit which: A. is incidental Io a detached single family residence, B. is subordinale in space (i.e., fifty percent or less space than the single family residential use), C. is localed on the same zoning lot as the single family residence, and D. is served by separale waZer and electrical services, in addition Io a separate address. 6. Seclion 17.08.025(J) of the Port Angeles Municipal Code defines a dwelling unit as "one or more rooms which are arranged, designed or used as livi~g quarters for one family only. ]~zdividual bathrooms are not necessarilyprovided, but complete single kitchen facililies, permanently installed, shall always be included for each dwelling 120 Planning Commission Minutes November 12, 2003 Page 3 7. The proposal is on the same zoning lot as the main dwelling. 8. The subject property is located in the 1400 block of West 7th Street between "G" and "H" Streets. The property is legally described as Lot 13, Block 152, Townsite of Port Angeles and is the standard 50 x 140 feet (7,000 square feet) in size. 9. The subject property contains an existing, onerstory single family residence that has approximately 960 square feet of floor area and an existing storage building that has a footprint of approximately 480 square feet. In total, the lot coverage is 1,680 square feet, or 24% and well below the maximum of 30% . 10. PAMC 14.40.060(D) requires 2 parking spaces per dwelling unit. The subject property has a covered parking area and area adjacent to the alley where parking could be provided. 11. The Comprehensive Plan designates the site as Low Density Residential (LDR). Adjacent designations include LDR to the west, south and, north, High Density Residential to the south of 8t~ Street, and Open Space to the e~ist. 12. The property and the entire block are zonedRS7. Properties to thenorth andwest are also zoned RS-7. The properties directly to the south of 8th Street are zoned High Density Residential (HDR) and Community Shopping District (CSD). Shane Park to the east is zoned Public Buildings and Parks (PBP). 13. The City's Parking Ordinance requires parking spaces to be a minimum of 8.5 by 18 feet in length and that two off-street parking spaces be provided for each unit of a single, two, or three family structure under PAMC 14.40.060. 14. The Comprehensive Plan's Land Use Element Policies A2 and C 1, Housing Element Policies A6 and B6 state, "Accessory residential units should be allowed in certain residential zones, upon approval of a Conditional Use Permit. "and "Adequate low and moderate income housing opportunities should be provided within the Port Angeles Planning Area." 15. A Determination of Non-Significance was issued for this proposed action on November 3, 2003. 16. The Public Works and Utilities Department commented, 1. A separate water meter, Public Works Fee $640.00 2. A separate electric meter, (see inspector for fee) 3. Sanitary sewer hook-up (2 connections to I line okay), Public Works Fee $45.00 4. Shall meet parking requirement (2/residence total of 4 spaces) 17. No comments were received on the proposal by Oclober 18, 2003, the end of the public con~nent period provided for in the legal notice. 121 Planning Commission Minutes November 12, 2003 Page 4 Conclusions: Based on the infon~ation provided in the Department Staff Report for CUP 03-11 dated November 12, 2003, including all of the information in the public record file, comments, and testimony presented during the public hearing, the Planning Commission's discussion and deliberation, m~d the above listed conditions of approval and the above listed findings, the City of Port Angeles Planning Commission hereby concludes that: 1. .lan Schroeder and L]oyd Ruegg submitted a Conditional Use Permit application, CUP 03-11, to establish an accessory residential use at 1431 W. 7th Street on September 15, 2003. 2. As conditioned, the proposal is. consistent with the intent of the Comprehensive Plan's Low Density Residential Land Use Designation, the ComPrehensive Plan's Land Use Element Policies A2 and C1, Housing Element Policies A6 and B6. 3. The Comprehensive Plan allows for subordinate and compatible uses within different zones, including residential zones. It also specifies that accessory residential units should be allowed in certain zones by conditional use approval in order to provide adequate, affordable housing. 4. The proposed use, an accessory residential unit, is consistent with the purpose of RS7 zone, as it is compatible with adjacent residential uses. If the proposed use complies with certain definitions and the design and performance standards set forth by the Zoning Code, then it can be deemed consistent with the Zoning Code. $. As conditioned, the proposal is consistent with the definition of accessory residential unit under PAMC 1 ?.05.1 ] 0(B) and the purpose of the RS-7 zone. 6. As conditioned, the proposal is consistent with the requirements for approval of a conditional use permit as specified in PAMC 17.96.050. ?. As conditioned, the proposal is consistent with the Parking Ordinance, PANIC 14.40. $. The definition of an accessory residential unit does not define or limit whether or not the accessory dwelling unit is occupied full or part time, nor who resides in the unit such as the properly owner residing in the accessory unit and renting lhe main dwelling. 9. As condilioned, !he proposal is in the public use and inlerest. The motion ~'as seconded by Commissioner Pittis and passed 5- 0. MUNICIPAL CODE AMENDMENT - MCA 03-02 - CITY OF PORT ANGELES. City - wide: Minor amendn~en! and co~*eclions to Tilles 11, 16, 17, and 18 of the Port Pmge]es Municipal Code and to the Planning Commission's Bylaws. Chair Nutler opened the public bearing. Assistant Plmmer Sue Roberds worked through the list of proposed Code Amendments ilem by ilem with the Commission. Members concurred that an]endments proposed to Sections 16.04, 16.08 would clarify and streamline existing procedures. In discussion of clarification to the definition of and inlent of accessory residentiaI units found in 122 Planning Commission Minutes November 12. 2003 Page $ Section 17.08, Director Collins responded that standards allowing accessory residential dwelling units were developed to assist with housing concerns by providing for people who own larger residential structures to provide an apartment for those seeking housing while thereby affording themselves a rental income allowing many to retain their homes. Accessory residential units (ARUs) also provide for a mix of housing opportunities. Commissioners Schramm and Nutter expressed concern that what can result with current standards for ARUs is the avoidance of zoning regulations by essentially allowing duplex type uses without the additional lot coverage that is required when such multiple residential uses are developed. While duplex (two family) uses require 10,500 square feet of]oI area, ARUs can be established on a 7,000 square foot lot without additional area and may result in the same impact. Requiring a standard 10,500 square foot lot area for two family uses in the RS-7 zone (14,000 for RS- 9 zone) was discussed as a way to eliminate !he ability for such development to occur thal would defeat the zoning standards for greater than single family development in residential zones. Currently, ARU regulations allows for multi family uses in all residential single family zones which could cause significant impact to a neighborhood without additional lot area to accommodate resulting impacts. While there is an acceptance that duplex uses can be scattered throughout the City by conditional use permit on larger lots with specific development standards, the current ARU process allows for similar development without additional area standards on any single family lot in the City. Director Collins favored allowing accessory residential units as permitted uses rather than by conditional use permit. He did not agree that if detached from the single family structure, ARUs would be more enforceable or more easily recognized. Commissioner Pittis noted that the primary goal for zoning standards is to protect neighborhoods and property values while providing some assurance of the type of development that will occur in a neighborhood to property owners and potential property owners. Following lengthy discussion regarding protecting the quality of single family neighborhoods, how to ensure that approved ARUs are not expanded into duplex uses, and a possible moratorium on the establislunent of such uses until the issue of development standards is further reviewed, it was decided to continue discussion on this issue to a later time following consultation with the City's attorney. Commissioner Pittls moved to separate the proposed Code Amendment to Section 17.08.010(A) from consideration at this time until the City's attorney can be consulted on the issue including the possibility of a moratorium, and to refuse applications for such uses until a decision has been reached. The motion was seconded by Commissioner Norton and passed 6 - 0. Commissioner Philpott noted that while he voted for lhe motion, he did not like the possibility of a moralorium. Section 17.08.087 "Q" (Definitions) was discussed relative to "quasi public" uses. Commissioner Hewins did not agree that staff's proposed definition should include non recreational uses but only "quasi" recreational uses. It was decided that to clarify the intent of development allowed in the Public Buildings and Parks Zone, the wording found in 17.40.040(S) should be an]ended such that recreational uses are specified as needing to be public (Public recreation structures and facilities) rather than simply "Recrealion structures and facilities" and that "Quasi public recreation structures and facilities" could be added as a conditional use permit. 123 Planning Commission Minutex November 12, 2003 Page 6 Wording was proposed allowing "Veterinary offices and clinics for small animals" to commercial zones and "veterinary offices and clinics" was added to Section 17.23.040 Permitted Uses, the h~dustrial, Light zone, with kennels being allowed by conditional use to Section 17.23. Wording was added to Section 17.96.125 (Residential Trailer Park) to confirm that automobiles are not considered appropriate for residential occupancy, and a repeat of the section Non Residential Dwelling Prohibition" was added to Section 17.96.125 (Administration and Enforcement) so that it will be more easily referenced. Changes to the Commission's bylaWs included an amendment to the meeting time from 7:00 p.m. to 6:00 p.m. to coincide with the City Council's earlier meeting time and for citizen convenience, and amendments to Sections 11 (Voting) and 13 (Conflict of Interest and Appearance of Fairness) were proposed for clarification and update purposes only. An amendment to Section 11.16.070 Enforcement Authority was approved such ~hat it shall be the responsible of the Building Official rather than the Police Chief to notify persons who reside in unnumbered residential structures to number their homes within a specified period or be fined. There being no public testimony, Chair Nutter closed the public hearing. Following brief discussion, Commissioner Hewins moved to recommend approval of the amendments as proposed to Sections 11, 16, and 17 of the Port Angeles Municipal Code citing the following findings and conclusions: Findings: Based on the information provided in the Department of Community Development Memorandum in support of Port Angeles Municipal Code Amendment MCA 03-01 dated November 12, 2003, including all information in the public record file, comments and testimony presented during the public hearing, the discussion and deliberation, the City of Port Angeles Planning Commission hereby finds that: 1. The City of Port Angeles Department of Community Development proposed Municipal Code Amendment MCA 03-01 which would amend Sections 11.16.070 (Building Numbering); 16.04.100 (Preliminary Short Plat Approval); 16.08.030 (Subdivision Definitions); 17.08.025, 17.08.045, and 17.08.087 (Zoning Definitions); 17.13.080 (Residential Trailer Parks); 17.21.040 (Commercial Neighborhood Zone Permitted Uses) and 17.21.060 (Commercial Neighborhood Zone Conditional Uses); 17.22.040 (Commercial Shopping District Permitted Uses) and 17.22.060 (Commercial Shopping District Conditional Uses); 17.23.040 (Commercial Arterial District Permitted Uses) and 17.23.060 (Commercial Arterial District Conditional Uses); 17.15.040 (Residential High Density Conditional Uses); 17.32.020 (Industrial Light Zone Permitted Uses); and 17.40.040(S) (Public Buildings and Parks Pennitled Uses); and 17.96.125 (Administration and Enforcement) of the Port Angeles Municipal Code to clarify and further define and streamline slandards conlained lherein, and amend lhe Planning Commission Bylaws by updating reformation and Io provide for an earlier meeting time. 2. During lhe year, slaffnoles areas in lhe Municipal Code, particularly with regard Io ]and use issues, lhal may need clarification, do nol match current inlerpretation or policy, are obviously in error, or have become outdated. Proposals are then formulated and forwarded 1o the Planning Commission for a recommendation to the City Council for subsequent action. Municipal Code Amendment MCA 03-01 is proposed as an effort to revise and updale current wording found in various sections of the Municipal Code that is confusing, correct errors, and streamline the development process. 124 Municipal Code Amendment - MCA 0.~-02 November 12, 2003 CITY OF PORT ANGELES Page 7 3. Per Section 17.96.100 PAMC Amendments, in determining if an am6ndment to these regulations [zoning] is needed, the City Council shall give due consideration to the proper relationship of such amendment to the Comprehensive Plan and the City's entire zoning regulations. Any amendment adopted by the City Council may be modified from the form in which it is advertised within the limits necessary to relate properly such amendment or amendments to the Zoning Regulations. Final action on such modifications shall be subject to review and report of the Planning Commission prior to final passage by the City Council. 4. The City's Comprehensive Plan and Land Use Map have been reviewed with respect to the proposal. Growth Manlgement Element Goal A and Policy A.1; Land Use Element Map, Goal, Policies and Objectives Goal A, Policy A.2, Objective 1; Residential Goal C, Policy 1; Commercial Policies Goal D, Policy 1, and Goal E, Po]icy 3, were found to be the most relevant with regard to the proposal. 5. Public notification of the intent to review the Municipal Code with the intent to make minor amendments for clarification and correction purposes was placed.in the Peninsula Daily News on October 28, 2003. No written public comment was received during the comment period. 6. The City of Port Angeles SEPA Responsible Official issued a Deterrrfination of NonSignificance on November 10, 2003, for the proposal. This satisfies the City's responsibility under the State Environmental Policy Act. 7. The Port Angeles Planning Commission conducted a pubiic hearing on November 12, 2003, for consideration of the proposed amendment. Following the hear/ng, the Planning Commission forwarded a recommendation of approval of the proposed amendments to the City Council that will consider the proposed Municipal Code Amendments at a public hearing on December 16, 2003. Conclusions: Based on information provided in the Department of Community Development StaffReport dated November 12, 2003, for MCA 02-02, including all information in the public record file, comments and testimony presented during the public hearing, the Planning Commission discussion and deliberation, and the above Iisled findings, the City of Port Angeles Planning Commission hereby concludes that: 1. As proposed, the Municipal Code Amendments are consistent with the goals and policies of the City's Comprehensive Plan including but not limited to: Growth Management Element Goal A; Land Use Element Map Goal A, Policy A.2, and Objective A.1, Residential Goal C, Policy 1; Commercial Goal D, Policy 1 and Goal E, Policy 3. 2. The amendmentswill resull in clariI~cation of existing information contained within the text of the City's Zoning, Subdivision and bm]ding numbering sections of the Port Angeles Municipal Code, and bylaws for the Planning Commission and Board of Adjustment making the information more readily underslood. 3. As proposed, the amendments are in/he public use and inlerest. The motion was seconded by Commissioner Pittis, and passed 6-0. COMMUNICATIONS FROM THE PUBLIC None. 125 Municipal Code Amendment - MCA 03-02 )~ovember 12, 2005 CITY OF PORT ANGELES Page 8 STAFF REPORTS Director Collins noted that the City's preliminary budget is available for review. He briefly outlined that few changes are planned within the Department and that budget revenues are low. REPORTS OF COMMISSION MEMBERS Commi ssioner Pittis thanked the Commission members for their support in his recent run and win of a Council seat. His experience serving on the Planning Commissi6n allowed him an opportunity to better understand how the Commission operates and he would take that information with him to the Council. ADJ OURINMENT The meeting adjourned at 9:15 p.m. Brad Collins, Secretary Linda Nutter, Chair PREPARED BY: S. Robexds 126 MINUTES BOARD OF ADJUSTMENT Port Angeles, Washington 98362 November 3, 2003 6:00 p.m. CALL TO ORDER Chair Teichert called the meeting to order at 6:00 p.m. Members Present: Bill Rinehart, John Teichert, Stan Harris, Barbara Gase (arrived at 6:40 p.m.) One vacancy Members Absent: None Staff Present: Scott Johns Public Present: Gene Unger, Gary Johnson, Gordon MacDougall, R.honda Mayfield, Justina Olmstead, Lance Mayfield, Karen Schoenfeldt APPROVAL OF MINUTES Board Member Rinehart moved to approve the October 6, 2003, minutes as submitted. The motion was seconded by Board Member Harris and passed unanimously. Chair Teichert stated that any individual who wished to testify before the board must sign in on the sheet provided before presenting any testimony. CONTINUED ITEMS: SIGN VARIANCE - SGV 03-01 - HOLY TRINITY LUTHERAN CHURCH - 301 East Lopez Avenue: Request for an increase in signage for a church in the RS-7, Residential Single Family zone. (Public hearing closed on October 6, 2003) Board Member Rinehart moved to reopen the public hearing. The motion was seconded by Board Member Harris and passed 3-0. Chair Teichert reopened the public hearing. Planner Johns presented an amended slaff report recommending approval of the sign variance. Gene Unger, 1401 W. 7"' Street, Port Angeles, stated that he had worked with Planning slaff and met with church officials and was happy with the resulting staff recommendation. There being no further discussion, Chair Teichert closed the public hearing. Board Member Harris moved to approve the sign variance SGV 03-01 with 14 findings and 4 conclusions as follows. 127 Board of Adjustment Minutes November 3, 2003 Page 2 Findings: 1. The applicant is proposing an increase in the size of a sign for a church allowed in the RS-7 zone from 10 Square feet to 24 square feet, which is a net reduction of sign area on the site. 2. The applicant Holy Trinity Lutheran Church applied for a sign variance for the property located at 301 E. Lopez St. on August 26, 2003. The application was amended on October 23, 2003. The applicant's submittal is identified as Attacinnent B to the October 6, 2003, StaffReport for SGV 03-01. 3. Public notice was published in the Peninsula Daily News on September 15, 2003, mailed to surrounding property owners on September 10, 2003, and posted on the site on September 11, 2003. Following the October 6, 2003, Board of Adjustment meeting, a second notification process was provided addressing the amended appl9cation with notice placed in the Peninsula Daily News and mailed to surrounding property owners. 4. The property consists of two rectangular lots (150' by 375' and 150' by 400') and is 116,082 square feet or 2.66 acres in area. The property slopes slightly upward from the north to !he south. The property has access from Lopez St. and Chase St. 5. The church currently has a free-standing sign located on the southeast comer of the property. That sign will be removed when the proposed new sign is permitted. The proposed sign will be smaller than the existing sign. 6. Other churches in residential zones have signs that exceed the maximum 10 square feet allowed. 7. The Fire Department has no objection to the proposal. 8. The property is designated Low Density Residential (LDR) by the Comprehensive Plan and is zoned Residential, Single Family (RS-7). Comprehensive Plan Land Use Element Goal C and Policy C. 1 are relevant to the siting of churches, however, no mention of signs is made in the Comprehensive plan. 9. A sign is defined in the zoning code as "any letters, figures, design symbol, trademark, or device intended to attract attention to any activity, service, place, subject, person, firm, corporation, public performance, article, machine, or merchandise, and including display smfaces and supporting structures thereof." 10. Sign area is defined in the zoning code as "the area of a sign shall be the sum of each display surface including both sides of a double-faced sign, as determined by circumscribing the exterior limits on the mass of each display erected on one sign structure with a circle, triangle, or quadrangle connecting all extreme points." Visible sign area is defined as "The total of all sign faces visible from any one location." 11. PAMC 17.10.070 allows one sign in the RS-7 Zone. Table A allows churches 10 square-feet of sign area. 12. The land uses adjacent to the site consist of single family residences to the east, sooth, and west. The North Ol2anpic Library is localed lo the north. The surrounding properties to the east, west and south are zoned RS-7 with Commercial Neighborhood (CN) zoning to the north. 13. The Public Works Departmenl commented that lhe new sign musl not obstruct vision for vehicles exiting the parking lot. 14. In accordance with Sections 197-11-800 (6) (b) and 197-11-908 of the Washington Administrative Code, and Chapter 15.04 of the Port Angeles Municipal Code. The proposed sign variance is categorically exempt from State Environmental Protection Act threshold determination and environmental impa~l~tement requirements. Board of Adjustment Minutes November 3, 2003 Page 3 Conclusions: A. The proposed sign will result in a net reduction in sign area on the site. B. The site is large and has multiple entry points. C. The proposed sign is consistent with the Zoning Ordinance and adjacent land uses. D. The proposed sign variance is in the public interest. PUBLIC HEARING: VARIANCE - VAR 03-09 - MACDOUGALL - 1112 Craig Avenue: Request for a decrease in the front yard setback from 25' to 12' and an increase in lot coverage to 33% in the RS-9, Residential Single Family zone. Associate Planner Johns presented the staff report recommending denial of the variance. Chair Teichert opened the public Hearing. Gordon MacDougall, 1112 E. Craig, Port Angeles, WA, questioned the ability of property owners of substandard lots that were annexed after the original develoPment would not be able to improve their land if the City would not allow variances. Chair Teichert pointed out that City Code required that all area and dimensional standards must be met on substandard lots and that the Beard could not allow the increase of a nonconformity on substandard lots. Board Member Rinehart also stated that existing nonconformities were allowed to remain but the Board did not have the.ability to approve an increase ora nonconformity. Mr. MacDougall stated that the PI*inning Department ' told him that he did not have room in the back of his house to put the hot tub deck and that he could not cover the hot tub in the front because he could not meet the setbacks and so he had been put into a "Catch-22" situation. Chair Teichert indicated that the issue before the Board was the addition of the roof over the deck encroaching into the front setback and the increase in lot coverage, not what options were available. Mr. MacDougall quoted finding #6 from the staff report that stated "There are areas on the site where a covered deck might have been located without requiring a variance." Board Member Harris clarified his understanding that a portion of the deck could be covered as long as the 30% lot coverage and 25-foot setback requirements were met so a cover could be put on the front side but it would have to be smaller than the request. Chair Teichert stated that the Board of Adjustment is constrained in their decision by findings that the three criteria stated in the Code must be made. lfthe proposal does not meet the criteria, the Board must deny the application. Board Member Rinehart asked Mr. MacDougaI] to clarify the sequence of events leading up to the application for a variance as it appeared the project had been started without a building permit. Mr. MacDougall admitted that work on the roof covering for the deck had been started without a valid building permit. He further stated that after coming lo City Hall and applying for a building permit, City slaffcame lo the sile and measured the sile bul could never delennine where the actual property Iine was because there are no landmarks there. Mr. MacDougall presented pictures showing that the front of his front property lines up with others on the block. Chair Teichert brought up that staff indicated the fence is located 4.5 feet inlo the City's right-of-way and asked if that is correct. Mr. MacDougall agreed that the existing fence is over the property line and in the right-of-way. [Board Member Gase joined the meeting at 6:40 p.m.] Karen Schoenfeldt, 1220 Caroline Street, Port Angeles, WA, stated that the majority of the problem came from the Building Department and the maps that were being used and that nobody 129 Board of Adjustment Minutes November 3, 2003 Page 4 could come up with the same measurements. She stated that she was on the site when Building staff was present and that they changed the measurements three times and stated that they did not know where the property lines are. She questioned how staffc0uld make an exact determination when they didn't know where the lines were and the map is incorrect. Then she stated that staff said that Craig Avenue is 60 feet but contended that Craig Avenue is not 60 feet but less than 30, that the map indicates that the Craig/Campbell Alley goes all the way through but that the alley does not actually go through, and that Center Street is not an improved through street as shown on the map. Her contention was that the inaccurate city maps are a big part of the problem. Board Member Rinehart stated that if there is incorrect information the burden to prove otherwise would come to the applicant. He also suggested that if this is the case, the applicant should obtain a survey to show that staff information is incorrect. Ms. Schoenfeldt felt the City should take responsibility for their information. Board Member Rinehart stated that the width of the paved street is not relevant but the location of the front property line is. The location and width of streets or alleys does not affect the location of the property line and if the location of the property line is far enough OUt of place ii would change the need for a variance. Planner Johns introduced a map from the City's GIS system indicating property lines, street edges, rights-of-way, fences, paved areas and building footprints. The map showed the entire block of Craig Avenue between Porter and Center Streets. Mr. Johns indicated that Craig Avenue is not paved to a 60-foot width but that the right-of-way is 60 feet wide. The alley is improved but the alley right-of-way does exist. Additionally, the relative location of all the houses, sizes of parcels, and property lines is accurate. Rhonda Mayfield, 1113 Craig Avenue, Port Angeles, WA, asked when the area was annexed to the City. Planner Johns did not know the specific date but offered to research the matter. She then indicated that her parents had been granted a variance to construct a garage and neighbors had built a fence without a variance and she wasn't clear what the difference was. Planner Johns indicated that fences less than 6 feet in height are not considered structures and are not subject to setback requirements. She did not understand why the Fire Department had no objection to the variance application but the fence she referred to is across the alley and does not allow passage of fire equipment. It was pointed out that it is not the Fire Department's decision in this issue, the issue again is the hot tub roof cover at 1112 Craig Avenue. Ms. Mayfield stated that she lives across Craig Avenue from the MacDougall residence and Craig Avenue will never be improved or have sidewalks. They are 2 blocks from the City limits and are pretty much forgotten. Property values are lower than other neighborhoods so if she and other neighbors do not object why should the City object? Chair Teichert replied that the request does not meel the zoning code requirements. Ms. Mayfield then asked what the purpose of the meeting is? Chair Teichert replied that the purpose of lhe meeting is lo review the facts and delennine if the request meets standards for approval. Board Member Harris added thal lhere had been meetings where an applicant had been able Io present information that allowed the Board to find in favor of approving a variance. Ms. Mayfield poinled out that several other properties in the area had landscaping and driveways that didn't meet requirements. Chair Teichert indicated that code violations should be brought to the attention of the Planning Department. Mr. MacDougall interjected asking when Illinois Addition was surveyed. Chair Teichert pointed out that the issue is not the need for a survey. Mr. MacDougall questioned how correct property lines could be determined without a survey? Chair Teichert stated that there is a clear indication of property lines and building locations on the map 130 Board of Adjustment Minutes November 3, 2003 Page $ presented by City staff. He went on to state that the issue is not over a small variation in the setback but a reduction of 13 feet and the increase of lot coverage. Lance Mayfield, 1113 Craig Avenue, Port Angeles, WA, asked how the ~oning codes could be changed, since the Board's 'hands were tied' by the Code. What is the next step for the applicant? Chair Teichert outlined the appeal process and the Code amendment process. Mr. MacDougall brought up a proposed development to the south of Campbell Avenue and asked what the zoning would be there and why the City would allow such a development because it would cause storm drainage problems for his area since there are no storm drainage facilities there? Planner Johns replied that the proposed development is in the City limits and that the zoning would be the same as his - RS-9. Therefore, all lots must be developed to required minimum standards including lot size, setbacks, and lot coverage, and that storm drainage facilities and sanitary sewer improvements would be installed. Board Member Rinehart further explained the concept of a substandard lot and the restrictions and complications of developing on a substandard lot. Ms. Mayfield ask for clarification as to when a building permit is required. Her understanding being that only exterior work requires a building permit. Chair Teichert explained that any structural changes, plumbing, or wiring inside a house would require a building permit as well as siding and roofing and other exterior structural changes. He further pointed out that building permit requirements and zoning codes are two different things. Ms. Mayfield then indicated that she did not understand why if improvements are made that increase the tax assessment why the City would object since the City would reap the benefits from the tax increase. Board Member Harris again stated that the issues before the Board are the setback and lot coverage, not how improvements affect the City. Ms. Mayfleld pointed out other properties that do not meet lot coverage standards and was told by Board Member Harris that the Board could not address those issues. She then stated that she felt it is not fair if no one objects, in an area that will never get any improvements to streets or utilities and that the variance is not being allowed because they lived out on the fringe of town. She again brought up the Fire Department's lack of objection to the variance and asked why if the Fire Department had no objection setbacks are considered a safety issue. Chair Teichert again responded that the Fire Department does not make decisions on variance applications and if setbacks are not maintained in general there would be a safety issue. Ms. Mayfield stated that the residents are trying to improve the properties and she did not understand why an exception could not be made in the name of neighborhood improvements. Board Member Gase stated that the Board could not act on emotion and had to follow the roles established in the City Code. Karen Schoenfeldt, 1220 Caroline Street, Port Angeles, WA, stated that the trusses and other portions of the structure were not put up just because they thought no building permit was required, but believed a building permit would be issued. She felt that it was a situation where someone needed to be educating City employees. §he then stated that Roger Vess (City Permit Technician) had been to the site, did measurements, and was told that trusses had been ordered and their size. She then quoled Mr. Vess as saying "there will be no problem, this should go through, I don't see any problem with it at all." She staled thal Mr. Vess drew up the map, lold them how to go about it then they were hit with "obviously there is a problem." There is a problem when incorrect information is provided lo citizens by City employees. It was not like they threw it up without a building permit because lhe understanding was that they would get a building permit, so they started the roof. She then indicated that she felt the staff report included conflicting information. She questioned the issues of fire and safety being brought up in the staff report if zoning is the only issue that the Board addresses. She again pointed to Mr. Vess stating that he told them that all they needed to do was to apply for a variance and that they ( the Board) have the power 131 Board of Adjustment Minutes November 3, 2003 Page 6 to change anything that needed to be changed so it could be done. Why should these people (MacDougall) be penalized. They paid money to come here thinking that they were changing something to do it legally based on information given to them by a City employee who is supposed to know his job? I think that what you are saying is that if this needs to go beyond this to a survey or lawyers, then their money should be given back to them because they were given incorrect information as to the purpose of this meeting. She stated that she was present and heard the incorrect information that was given to the applicant (her daughter is Justina Olmstead) and she is unclear what the purpose ora variance is. What is the purpose of paying money if you can't change things? Justina Olmstead, 1112 Craig Avenue, Port Angeles, WA, stated that she has been a resident of Port Angeles for 32 years and has had a back injury as a result of 3 automobile accidents which is the reason that they have the hot tub. She stated that the reason for locating the hot tub in the front, not the back, of the house is due to the presence of small children that she does not want endangered by the tub being in a location that is not easily observed. She agreed that City employees had provided her incorrect information. Chair Teichert suggested that the issue should be brought up to City Planning staff, planner Johns stated that he personally met with Mr. MacDougall on three separate occasions at City Hall and informed him that the City Planning staff would not be able to recommend approval of the variance as he was proposing and that the Board of Adjustment was unlikely to approve the variance. He also stated that Assistant Planner Sue Roberds also met with Mr. MacDougall and expressed a similar opinion. Chair Teichert indicated that the Board could either move ahead with avote on the variance or continue the action to the next meeting to provide time for the applicant to confer with Planning staff on finding an acceptable resolution of the issue. The choice was offered to the applicant and discussed. Board Members Harris and Teichert attempted to provide an explanation to Ms. Schoenfeldt as to the variance process and what the Board is able to do within the constraints of the Code. Ms. Schoenfeldt reiterated that City employees provided incorrect information to her and her daughter (Justina Olmstead) leading them to believe that a variance would be granted and that they would not have invested the money had they known the variance would be denied. Mr. MacDougall indicated that he would prefer to have the matter continued. Board Member Rinehart moved to table the matter of Variance VAR 03-09 to the next meeting of the Board of Adjustment. The motion was seconded by Board Member Harris and passed 3 - 0 with Board Member Gase abstaining because she had not been in attendance for the entire hearing. COMMUNICATIONS FROM THE PUBLIC None STAFF REPORTS Staffreporled that oue application for a variance had been received and is scheduled for December 1, 2003. 132 Board of Adjuxtment Minutes November 3, 2003 Page 7 REPORTS OF BOARD MEMBERS Board Members Rinehart and Teichert indicated that they would not be available for the December 1, 2003, meeting and suggested that the meeting be moved to December 8, 2003. Planner Johns indicated he would check the calenders of all individuals concerned. ADJOURNMENT The meeting was adjourned at 7:42 p.m. Scott K. Johns, Acting Secretary John Teichert, Chair PREPARED BY: S. Johns 133 Parks, Recreation & Beautification Commission November 20, 2003 Minutes I. Call to Order: The November '18, 2003 meeting of the Parks, Recreation and Beautification Commission was called to order by Chairman Diana Tschimperle, at 5:55 pm in the Vern Burton Community Center Meeting Room. Members Present: Diana Tschimpede, Chuck Whidden, Ron Johnson, Damaris Rodriguez, David Shargel. Members Absent: Pat Deja. Staff Present: Marc Connelly d.erry Cole.and M.ar~i A~. Bilsbqrrow. III. Commission Vacancy Interviews:~, Interviews for the Park Commission vacancy proceeded with the following IV. Approval of Minutes of October 16, 2003 and Audio Tape Disposition: Ch,uck VVhidden moved to accept the minutes of ~he .O.,~tober ~ 6~ 200,3 ?arks c0:m~iS,~icn Me,tings Donati°ns PoliCy Piublic-R~i~g, ;arid tO :~t~in ~h~ audio tape~_:i~8'~finitei¥:; DaVid Sha~gei s~c~n~d t~e;~oti°n: upon quesfibn,:th8 motion Carried unanimCuSy:: ¢ ' V. ltems:'frOm the Audience not on the Agenda:.. ., , a~., Park Commission VacanCy Recommendation: ; : ~iana ~s~h!mPerle Stated that since all ca~dMates we[~ ~nte~iewed and :;; ~ t~j[ aPPl~ations ~ere:;~e~]ewed a ~ote..sh'Sdld .n~w takg;P a8e ~to fiil the : udexpir~d :vadancy o~ the Park~ commissi°n. ..... '; ; ~;Ch"~kWHidden asked wHattyPe ofVotin~ll take Piac¢;:0~!o~:~ritten. FdliOwi~g a shod discussfbdlhe Park C°mmissiOn unanimdu~ly selected Jack Harmon to fill the Commission vacancy. , :: '.;~;. C~Uck'whiddSn motioned to nominate'Jack Harmon to fill the unexpired "term on the Parks, Recreation and Beautification Commission. David .Shafgel seconded. Upon call for the question, motion passed Parks Commission November 18, 2003 2 unanimously. Staff indicated that they would will prepare a memo for council and draft letters to be sent to the other two candidates. b, Donations Policy On Thursday, October 16, 2003, the Parks, Recreation and Beautification Commission held a public hearing to gather public comment concerning a proposed policy to govern donations to outdoor facilities managed by the Department of Parks and Recreation. Staff recommended that the Park Commission discuss the comments made during the public hearing and decide if the proposed policy be adopted as written or modified. Staff also recommended directing the. donation sub-committee to meet with members of the community to develop a compromise solution related to the "landscaping and de~0¢ation'' element of the proposed policy. And, that the Commission instruct the sub-committee to meet and make any chang,es to the policy Prepared to 5ring a 'fid:a re~o~enaat~'0n (~ the Commission for consideration at its regular Februaw meeting. D(ana Zsch~mperle entedained d scussien pedaining to only the donations RO'n JbhHson said that ba~ed On the feedback received from the Public Hearing that the Commission should definitely not adopt th s po cy as ~0rredtl~ Written: He indicated that th~ ~e a i~t:o¢~p~o~itie; to makb this a win:win situation as {h:ere:Seems tO b:e ~ '~a'¢i~t~'~f'fOl~ willing i~:'~i~nt~er. Therefore; there sh°uld be sure Who ~e'~illing t~ heip' C~k WCidde~ asked if the~e ~ere an~ ir0m (his :~u:~ W~:~ m:e'~ti~ded t~ey'~eUld ~ike [o be inv01~e~'W~5 ~hls~ :~(~ff ~p~d~8 ~hat Staff also mentioned that Mr.' Ee[and-CarlSOn'~s been'issued an invitation to meet and diScuSS this Subject since he seems to have a core group of interested individuals. Staff felt strongly about crafting the final recommendatiOn t° include this groups input; bonSidering that this approach would aid in crafting this section of the policy to the extent that .~ost would feel more comfodab e with it. S~a~ ~entioned t~at by ~tilizing ~his a~P;0ach, t~ec0~mu~it~, staff and Commission could ha~e a better understand ~g of t~e SSues that are Parks Commission November 18, 2003 3 being faced from all points of view.' After a shod discussion, Chuck Widden moved to deliver the current draft Memorial Policy back into the hands of the sub-committee and community for re-working. Ron Johnson seconded. Upon call for the question the motion was unanimously accepted. VII. Other Considerations: a. Annual Recreation Division Report Jerry Cole, Recreation Manager, presented an outstanding annual Recreation Division Report which included an overview of past, present and future programs. b. Skate Park Update: Jerry Cole updated the Commission in regards to the recent resurgence of the Skate/Bike Park Committee. The skate/bike park citizens committee ~et On October 6, 2003. During this meeting a preliminary partnership was formed w th the Nor'wester Rotary, and Soroptimists. Staff mbntiOne~l that the' Citizen~ committeb fi'age ~et a~d discUsseS i p[ort es n_c ud ng organ zatioh and fund rai§idg. The go~li~ 0f"pr;irtnering With a non-profit organizatibn were met when the Nor'wester Rotary Club President agreed to sponsor the project. The Rotary still needs to finalize the p,a..dnership with a vote within the club in December Recreation Manager, Jerry Cole also informed the~Co'nmission about the I.A'.C. grant recently applied for by the Nor'Wester Rotary ~l~b and the Parks Depadment for the skate park. The results should be known in early 2004. c. -Elks Park Re'ovation Update On Wednesday, November 19 2003 staf:f',.'in part,nerrS~hip wi[ti the ~E~Iks Ci~Jb'~ held a n'eighborhbbd 'workShop' to begin pi~nhi~g for renovation ~mprovements to Elks Park. As pad of the approved and adopted CFP, the City Councii has provided $30,000 as funding for improvements to Elks Park This funding is part of a. si~-year project for Neighborhood park renovations. .7'he Commission was provided with a summary of ideas gathered at this meeting. 137 Parks Commission ' · ' November 18, 2003 4 d. December Meetinq Date Change Request: Due to a conflict with the regularly schedule Commission meeting, staff proposed the date be changed. Chuck Whidden suggested the Commission meeting be rescheduled to December 11,2003 commencing at 6:30 p.m. All agreed. VIII. Park Board Late Items: Those Commission members who attended the Elks Park meeting reviewed and discussed what they saw and heard with the other Commission members and staff. · Diana Tschimperle was concerned about ensuring that the pla,nning for this nd v d~J&l '~rk will be a part of the City's overall master plan. Staff noted th.at ,comments generated during the workshop revealed no surpr ses 7~t,a[.f ndide(ed it.ti'eaOd' nothihg contrary to w_hat .w.i.I be cont.ained in the forth'cSm ng'dra~t'comprehe'nsive Piai~. .... : ' ' Another w,orkshop iS ~ched~ ed.(or, Januaw 14, aqd.qne in Eebruary, ~004,..By the Febru'a'r~ dat~', h~pef~il~]i' ~ p~8~'e'rred' ~on~p! pf~n will d~¢lop. Neighb0rs will then be ~sked t~) pnont~ze how to-spend the $30,000 CFP monies. Damaris-iR_'odriguez fepoded on the Clallam County TraiIs Advisory Committee m.eeting she attended in Forks on November 19 The Trail Committ;ee asked h'(~r to sha're questions an~f information wit~ from th~ Parks~dimissi0~'and collect their comments for the next Trail Advisory Meeting. They asked about leaving the trail open through,the Rayon er Trail site from 6 .am to 10 pm thro~Jgh, bdi :th~ fall and w~nter. The Commission expressed (~)ncern about the Safety and security'issue since there-was no lighting'i'n that area. Staff stated that currently the City has the easement through that area. but Rayonier has the manageme~,nt'c9nt[ol;,they olden the gates at sunrise and close them at sunset. DamariS~mer~'fio~'ed tt~a:~ Sor~'e pe~le ai~e~d~ing {he 'meeting 'have actball~/"been locked in'side -t'he'easeme r~t. Staff mentioned that, Rayon,? ~n~ with their security staff anddisco~Jered that the Staff was noi doing {~eir sweep the correct wa~ ~vhich :~-esulted in some individuals being "locked" in the trail. Damari's ~is(~ ~nentioned that the Trails Advisory Committee i.nqui(ed about the pgssibi'lity of a san~car) being placed in that ~ea. Staff point,ed out that the city would like to provide the customer convenience of sanicans at various locations; unf0dunate!y, there is ngthing in the current budget to cover this cost. 138 Parks Commission : November 18, 2003 5 Staff reviewed the duties of the individual appointed to this committee by the City Council. Damaris repoded the east Gateway, at the top of Morse Creek, is 3/4 completed. The guard rails, lights and a transit stop need tobe finished Chuck Whidden questioned the purpose of the Gateway. Damaris replied it will be an informational site and a tie-in with the First Nations Cultural Trail. IX. Adjournment: Chuck Whidden moved for adjournment, Ron Johnson seconded. Upon call fOr the quesii0h, motion carried unanimously. 139 WATER DEMAND RAINFALL E LEC'fRICAL USAGE 141 PUBLIC WORKS & UTILITY DEPARTMENT MONTHLY REPORT RECYCLING: * Installed two new and moved one 1" x 5/8" water services * 2nd & 3rd quarter grant reimbursement requests completed · Repaired 4 water service leaks ' Grant application 2004-2005 sent to Ecology · Repaired eight 2", one 6", and one 8" water main breaks * Changed Out one 2" and two l"x 5]8" inoperable water meters Dropped in three l"x 5/8" water meters at existing services · Replaced 4" water meter at PUD Reservoir on Round Tree COLLECTIONS: · Continued renewing one water main to bring it up to City standard * Special Collections: 105 (38 "VVheel-outs" & 69 hand collecte~ · For next 3 months Specia~ Col)ecfion "Conversion" to exchang · hand collected 32 gal. to 90 gal. "wheel out" cans in progress Repaired sewer at 1728 E. 3rd Street Prepared equipment for winter use; repaired roo'f at Equip. Sar * Changed Iow level and lead floats at pump station 2 Repaired asphalt at 5 utility cuts; patched potholes cilywide ' Replaced broken double mechanical seal at pump station 3 Trimmed trees in rights of way; swept alleys - Citywide * Repaired generator at pump sta 4 with rep from Cummins Northwest Cleaned ditch and culvert on Rose St. and Thistle St. · Jetled a line from the gravity thickener at the WWTP Installed 18"x40" culvert at Mt. Angeles Rd and Campbell St. * Performed utJIily locates and dye lasted as requesled Installed 12"x40" culvert at 1935 Edgewood Dr. Repaired guardrail at 5th and Tumwater St. due to accident Removed guardrail and install gate at 13th and M streets Cilywide-mowed, graded, graveled, ground,, educted, and swe Assisted Solid Waste with 6ollecfions ' NPDES monthly report showed no violations Repaired west 8th S Bridge railing on bo h sides dpe to acci, Worked with local dischargers on pretreatment issues Repaired chain link fencing at Harbortown Mall due to vandalis Pedormed process control on secondary treatment system Repaired/replaced boards and railings on Laurel St & Oak St s B & H Mechanical finished the valve replacement project ¢~03-20 Installed 32 signs assisted with Salvation Army Toy Run Olympic Electric finished the co-compost telephone project 1f03-21 General sign, building, and key maintenance - citywide Completed monthly EPA and DOE testing and monitoring Safely meeting; Safely inspections; Endangered Species Wed Met with Ecology on setling up a fully delegated pretreatment program Assisted Port with new Fairchild International Airport entrance Repaired trash compactor; .nbmocked primary smudge pump #2 ~;~i~. ~i~R~(~"i~)~ Installed sediment drains on the methane condenser tank ~ ~QU,IpMENT;SERVlCE~ 8th St Bridge Replcemnt design support Work Orders: 47 Service Requests from Denvers Tire: 18 Circuit Switcher contract support Service Orders; 14 Full maintenance services by Denvers: 14 Elwha Dam removal mitigation support Centennial Traih Rayonier to Lee's Creek construction comple~ #1554 1992 GMC - Rewire electrical system lo heater controls Gateway Project design support #1579 1990 Ford - Install sander and refabricate apron & mounts 5th and Race Signal construction complete //1581 1995 International - Install sander and new deicer tank HTE Support //1905 1990 Pete - Fabricate guard for tailgate switch, cylinder repairs Electrical Underground Rebuild Elwha Line Stage 1 const, sup //1907 1992 Pete - Trans pm, taUga~e pins & cable, cylinder rebuild PCB Warehouse completed //1915 1990 Cat - Replace shift cable, adjust linkage to transmissio~ Entranceway Street Trees bids rejecte( //1920 1999 Pete - Replace dump pad and repair electrlcal wiring Carnegie Library construction support #1921 2001 Pete - Repair grip arm assembly, repack hyd cylinder Fire Hall Roof Repair design construction supporl S~reet Plow - Fabricate new p~ow assembly - ~ransfer parts from Downtown Signals construction support old plow Sanitary Sewer RepairlRehabilitation construction support CSO Flow Meters upgrade support Park Avenue Sewer design support Pump S(abon I & 3 design support Spruce Street Pump Station design support ,LIGHT OPERAT NS~!~,~,~ 8th St Bridge Repairs construction support 34 meters were tesled and replaced 5th and Race signal installation completed Completed re-lamp and maintenance on two traffic signals Elwha undergrounding project suspended due to weather Laurel and Washington substation projects working Oil handling building placed on foundation 142 pORTANGE ES WASHINGTON, U.S.A. DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: December 16, 2003 TO: City Council Members FROM: Sue Roberds, Assistant Planner SUBJECT: Departmen! of Community Development Planning Division November, 2003 - Monthly Report CURRENT PLANNING APPLICATIONS: CURRENT MONTH 2003YTD 2002 YTD Rezone 0 0 5 Municipal Code Amendment 0 0 1 Conditional Use Permit I 10 7 Conditional Use Permit Extension 0 0 3 Conditional Use Perrnit Appeal 0 0 2 Annexation 0 0 2 Municipal Code Amendment 0 2 0 Subdivision 2 5 1 Binding Site Plan 0 I 0 Short Plat 0 3 6 AppeaI of Short Subdivision Decision 0 0 2 Boundary Line Adjustment 0 4 8 Home Occupation Permit 0 2 , 2 Retail Stand Permit 0 I 1 Bed and Breakfast Permit 0 I 2 Variance 2 10 5 Minor Deviation 1 I 0 Street Vacation 0 2 1 Parking Variance 0 0 0 Shoreline Substantial Development Permit 1 5 5 Shoreline Exemption 0 0 2 Wet]and Permit 0 0 0 Environmentally Sens. Areas 0 2 10 SEPA ENVIRONMENTAL POLICY: Deiernnnations of NonSignificance 0 28 31 Mitigaled Determinations of NonSignificance 0 0 0 Determinations of Significance 0 0 1 SEPA Appeal 0 0 1 DEVELOPMENT REVIEW APPLICATIONS: Building Permit 8 140 99 Code Enforcement ] 433 s 2 Clearing and Grading Permit 0 O 6 18 222 207 Crown Park 145 Parks and Recreation Revenue October 2003 This Month Percent This Year to Last Year to Percent ACTIVITIES This Month Last Year Change Date Date ~ Change Art Feiro Marine Lab $2,805.10 $0.00 0% $13,063.55 $2,499.50 423% Banner $795.00 $120.00 563% $6,385.00 $6,930,00 -8% City Pier Moorage Fees $0.00 $0.00 0% $1,350.00 $1,092.00 24% City Pier Rental Fees $0.00 $0.00 0% $675.00 $1,006.00 -33% Lincoln Park Camping Fees $0.00 $0.00 0% $75.00 $10,335.00 Ocean View Cemetery $11,960.50 $12,425.21 -4% $120,294.90 $128,324.56 -6% Senior Services Center - Kitchen $136.40 $172.50 -21% $560.00 $1,367.50 -59% Senior Services Center - Leases $500.00 $500.00 0% $5,000.00 $5,000.00 0% Senior Services Center - Rentals $2,070.00 $899.50 130% $10,118.00 $11,290.50 -10% Senior Center Memberships $370.00 $65.00 469% $19,945.00 $19,525.00 2% Veto Budon Community Center $4,942.00 $970.00 409% $20,447.50 $22,146.50 -8% Willliam Shore Memorial Pool $13,727.3~ $12,220.74 12% $156,847.60 ,$127,519.86 23% General Fund Revenue Total $34,501.25 $27,372.95 26% $341,698.00 $334,536.92 2% Lincoln Park Improvement Fund This Month This Month , This Year Last Year Last Year To Date To Date Long house/Clubhouse/Loomis BIdg $550.00 $700.00 -21% $8,392.50 $9,635.00 -13% Lincoln Park Camping Fees $0.00 $0.00 $0.00 $470.00 -100% Improvement Fund Total $550.00 $700.00 -21% $8,392.50 $10,105.00 ' -17% Revenue - This Month This Month This Year Last Year Recreation Activities Fund Last Year To Date Administration $50.0C $71.00 -30°/" $31,782.00 $3,873.00 721% Sports $3,680.00 $2,468.00 49°/. $44,502.00 $48,564.00 -8% Special Events $2,925.00 $4,830.00 -39% $42,525,00 $26,739.00 59% Adult Programs $662.06 $687.00 0% $1,286.00 $2,886.00 -55% Youth & Family Programs $5,525.00 $1,785.00 210% $54,741.00 $43,671.00 25% Miscellaneous Programs $200.00 $613.00 -67% $2,658.00 $2,519.00 6% Recreational Activities Fund Total $13,042.08 $10,454,00 25%! $177,494,00 $128,252.00 38°/~ kNumbers not available Campgrounds Special Event Camping - BMX Meet Banner Most banner fees were paid earlier in the year City Pier Moorage Fees Moorage fee paid by a tug boat in 2002 Longhouse/Clubhouse/Loomis Many uses + non-paying youth events Adult Programs No Country Western Dance Class in 2003 Parks and Recreation Attendance/Facility Uses October 2003 vern Burton Center Attendance This This This Year Last Year Month Month Percent to Date to Date Percent *not calculated in 2002 2003 2002 Change 2003 2002 Change Main Hall/Gym Special Uses 2,020 1,480 36% 35,850 38,463 -7% Main Hall/Gym Regular Uses 385 186 107% 3,219 3,399 -5% Meeting Room Special Uses 332 498 -33% 4,083 7,064 -42% Meeting Room Regular Uses 338 311 9% 3,597 4,571 -21% Council Chambers Regular Uses 146 621 -77% 1,834 5,225 -65% Oouncil Chambers Special Uses 222 1,952 * Total Attendance 3,437 3,096 11% 50,535 58,722 -14% City Pier Uses & Attendance City Pier Uses 21 ' 19 -89% 249 197 26% City Pier Special Event Attendance 11,0001 1,200 817% 12,200 10,082 21% I Longh0use/clubhouse/Loomis Lincolnl Park22 Rentals19I 16% 249 197 Recreation program Participants 1 Total Padlcipants 111 3% I Attendance Shore 20/0 62,572 59,320 5% William 6,598Mem~,~i4~l Pool Atlendance iinel,/~2rt8s C e nlt,;;1 3% 22,019 15,916 38% Senior Services 51,555 o Community Center Attendance 19,6255,280 82%67,446 31YoI I Arthur Feiro Marine Life Center Attendance I 0 ~ 8391 Not Calculated in 2002 ** coming soon Recreation Se~wices Monthly Activities Report October 2003 Vern Burton Community Center Main Hall Special Events October 9 Franklin School Family Sock Hop 400 I October 14 Red Lion Inn - Rotary Luncheon 70 October 15 Red Lion Inn - Luncheon 70 I October 18 Antique Show and Sale 500 October 20 Puget Sound Blood Drive 150 October 25 Peninsula Co-op Pre 3 Carnival 700 October 28 RSVP Luncheon 130 October Attendance ....................................................... ' ............ 2,020 Vern Burton Regular G),m Users Noon Basketball ....................... 300 Goodwin Youth Basketball ...................... 40 Pre-K PlayZnne ........................ 45 October Attendance ...................................................................... 385 Vern Burton Meeting Room Special Events Date I Event I Attendanc~ October 1 Chamber of Cnnm~erce 15 October 2 & 3 WA State Board of Industrial Appeals 16 October 8 Clallam County - Valley Creek 25 October l 0 National Park Service 20 October 12 ATU Local Union 30 October 14 & 15 55 Alive Defensive Driving Class 46 October 16 Clallam Counly QRT Meeting 15 October 18 Vets for Peace 30 October 19 Ski Team parent meeting 30 October 21 National Park Training 20 October 22 Clal]am County - Valley Creek 25 October 22 Cia]lam County - Food Handlers 25 October 28 C]allam County - QRT Meeting 15 October 30 Clallam County - Developmental Disabilities Workshop 20 October Attendance ..................................................................... 332 Vern Burton Meeting Room - Regular Users October 2003 Kiwanis ................................. 144 Juan de Fuca Festival ....................... 18 Transit Union .............................. 30 Education Foundation ....................... 24 Bike Club ................................. 25 Olympic Peninsula Roundup .................. 12 Youth Soccer .............................. 40 Paddlers .......................... ~ ....... 15 Swim Club ................................ 15 Northwest Games ........................... 15 October A'~eudance ...................................................................... 338 City Hall Council Chamber Special Events Date Event Attendance October 5 Clallam County Historical Society 45 October 9 Clallam County DUI Victims Panel 25 October 16 Park Comnfission Public Hearing .37 October 17 International Market Seminar/Visitor & Convention Bureau 30 October 20 WA State Department of Revenue 25 October 20 Council Candidate Debate 60 October Attendance ...................................................................... 2221 City Hall Council Chambers - Regular Events. City Council Meetings ....................... 60 Wellness Committee ......................... 18 Board of Adjustment ........................ 15 Plarming .................................. 15 Human Resources ........................... 32 October Attendance ..................................................................... 140 Park & Facility Rentals Venue I October [ Year to Date I Monthly uses 22 Clubhouse 5 42 Scouts: Each Wednesday Long House 4 16 No monthly uses scheduled Loomis Building 12 82 4-H 1st & 4th Tues Scouts: 3rd Tuesday Fly Fishermen: Is' Monday Lions Park 0 2 Various users Veterans Park 1 22 Veterans Program Last Friday Com'ad Dyar Fountain 0 5 Various users ;cheduled City Pier Uses This Month: 2 Year to Date: 49 Date ] Event October 3-5 Hydro Plane races 5,000 October 11-12 Chamber of Commerce Crab Festival 6,000 October Attendance (approx) ............................................................ 11,000 Up Coming Pier Uses/Events Date Event November None scheduled Recreation Division Programs Date I Event October After School Program Jefferson School ...................................... 28 enrolled Frar~klin School ...................................... 37 enrolled October 10 All Day Program - Teacher Workshop, no school ................... 25 enrolled IOct°bet Attendance I . .................. 90 Parks & Recreation Special Events Date Event 2003 2003 2002 2002 Teams Participants Teams Participants October 12 Soccer Challenge 21 22 I October Participants I I 221 I 22 Upcoming Special Events Date Event None scheduled Miscellaneous Weekly Field and school gym scheduling for: Adult Slow Pitch, Soccer & miscellaneous Port Angeles Senior Center Monthly Activity Report October 2003 Activity and Attendance Participation This This Month Month Percent Percent 2003 2002 Change YTD 2003 YTD 2002 Change Information & Referral 2,938 1,750 68% 25,486 14,9181 71% Estimated Total Attendance 9,624 5,280 82% 67,446 51,555, 31% Health Programs 569 590 -4% 5,594 4,885 15% Education Programs 805 520 55% 6,060 7,208 -16% Social/Events/Programs/Meals 4,856 1,578 208% 36,623 16,480 122% Trips - Offered 8 7 14% 79 48 65% Trips - Passengers 89 88 1% 887 632 40% Volunteers Hours 1,951 1,992 -2% 18,871 19,815 -5% Individuals 141 139 1% 1,412 1,605 -12% Memberships 17 6 183% 1,708 1,650 ~ 4% City 6 5 20% 1,087 1,045 4% County 11 1 1000% 621 605 3% Senior Services Community Center Monthly Activities October 2003 Senior Center Events Events Halloween Pa~y Flu Shots Community Use Events Olympic Community Action Program Seinor Nutrition Olympic Peninsula Chess Club Soroptomists PA Fine Arts Center Board Square Dance Peninsula College Venture Club Rhody Society Virginia Mason RSVP Private Rentals (6) SENIOR CENTER REGULAR PROGRAMS Senior Center Educational Programs Computer Classes Fifty Five Alive Computer Lab Drop In Guitar Computer Lab Tutoring Round Table on Politics Conversational Spanish Senior Driving Class Cra'rent Events Spring Chicken Band Creative Writing Tap Dance Classes Senior Center Health Programs Aerobics Jazzercise Alzh¢imer Support Group Pickle Ball Bench Slepping SHIBA Blibd/Low Vision T'ai Chi Blood Pressure Check Weight Training & Stretch Chair Exercise Yoga Foot Care Fibmmyaliga Support Group Senior Center Sponsored Social & Recreational Programs At lhe Movies: Videos Golden Agers Club Bingo Paint on Your Own Bridge Pinochle Calligraphy Poker Lessons Canasta Pool Coffee Lounge Public Relations Committee Crafts Senior Minute Con~-nitlee Cribbage Senior Swingers Dance William Shore Pool Activities oo° oO October 2003 ADMINIS TRA TION 'kHigh School Girls Swim Team hosted a Divisional Meet on ) October 23rd ~O 'k158 swimmers padicipated to qualify for the District Meet on ~Oo October 31st. INSTRUCTIONAL Exercise classes for August 'k Water Aerobics AM classes Monday through Friday -k Deep Water AM classes Tuesday & Thursday "k Deep Water PM classes Monday through Thursday ¢r Water Walking AM classes Tuesday & Thursday -k Combination Aerobics AM Classes Monday & Friday Swim Lessons Schedule: ~_~ ~ 'k Oct. 27 - Nov. 21 Grade School 'k Oct. 28 - Nov. 20 Pre School -k Oct. 28 - Nov. 20 Adults -k On-going Private Lessons CLUBS AND ORGANIZATIONS I -~ 'k Port Angeles Swim Club 5:30 - 7:00 pm, Monday through Friday ~, -k Port Angeles School District 1:00 - 1:30 pm Monday - Friday Special Education Classes 3:30 - 5:00 pm Monday - Friday Girls Swim Team Oct. 2, 9, 21 & 23 Girls Home Swim Meets -k United States Coast Guard 9:00 - 'i 0:00 am Tues & Thurs Rescue Swimmer Training RECREATIONAL SWIMMING October 25 Middle School Night 22 padicipants Kid's Day 25 padicipants William Shore Memorial Pool October 2002 Attendance and Revenue Last Year IChan,qel To Date To Date change :~ECREATION 3hildren 883 742 19% 10,407 9,553 9% ~,dults 2,039 1,890 8% 22,341 181851 19% Vliddle School Nite 22 28 10% 178 137 30% <ids Day 25 8 213% 179 212 -16% :ool Party Particpants .33 18C -82% 1,440 1,710 -16% :ool Parties (not included in total) 3 12 -75% 90 109 -17% :~ECREATION TOTALS 3,002 2,84(2 6% 34,545 30,463 , 13% I [INSTRUCTION J J J ;hildren 746 713 5% 7,63C 7,892 -3% ~,dults 18 28 -36% 187 136 38% ~arent/Child Orientation 172 76' 126% 850J 1503 -43% ~re-School 216 405 -47% 4,104 3,936! 4% Water Exercise 716 668 8% 5,892 5,081 12% School District 1020 1,074 -5% 3,884 5,211 -25% mool RentalsJClasses 708 841 10% 5,880 5,098 11% Instruction Totals 3,596 3,503 0% 28,027 28,857 -3% POOL ATTENDANCE TOTAL 6,598 6,443 2% 62,572 59,320 5% I IpOOL OPE T,ONS I Days Open 2800 29.00 -3% 258.00 246.00 JJHours Open J 3,475.00 3,641.25 401.50 421.25 -5% JREVENUE I Rental: Suits,Towels,Caps $177.50 $170.01 4% $2,142.28 $1,931.29 11°/~ Admissions $2,592.07 $1,787.36 45% $31,007.11 $21,701.82 43°/, Lessons $6,126.g0 $4,478.70 37% $59,543.71 $48,910.16 22¥, Aerobics $1,405.61 $1,681.00 -16% $13,211.79 $12,762.50 4°/, Passes $1,518.81 $1,619.21 -6% $25,628.31 $22,499.71 14°/, ;howers $18.98 $8.80 116% $684.74 $898.08 - 24"/, Lockers $139.05 $154.25 -10% $1,951.15 $1,432.38 36% Pool Rentals $455.17 $1,028.29 -56% $7,798.61 $7,526.74 4% Concessions $343.01 * $1,905.11 i* Swim Equip. $517.68 $828.00 -37% $6,896.38 $4,990.06 38% Sales Tax $432.57 $445.12 -3% $6,078.41 $4,867.12 25% POOL REVENUE TOTAL $13,727.35 $12,200.74 13% $156,847.60 $127,519.86 23% I* numbers not available for 2002 Ocean View Cemetery Revenue October 2003 2003 , Monthly Revenue 2002 2001 2000 $11,960.05 $12,425.21 $11,527.60 $11,629.34 Revenue Yearto Date 2003 2002 2001 2000 $120,294.90 $128,324.56 $128,255.53 $118,998.09 SaFes History This Month 2003 This Month 2002 This Month 2001 This Month 2000 Property $5,240.34 Merchandise $3,867.00 Services $2,535.62 Sales Tax $317.09 Lot Buy Back Excise Tax <$38.03> Sales Tax <$317.09 Net Sales $11,604.95 Not Available Not Available Not Available Interments 2003 2002 2001 2000 Ground Burials 17 27 21 24 Ground Burial I nurnments 27 16 20 14 Niche Inurnments 15 18 g 8 =_ntombments 0 0 1 fear to Date Totals J 59J 611 511 47 Pre-Need SaFes This Month 2003 This Month 2002 This Month 2001 This Month 2000 $3,000.00 $1,432.10 $2,859.16 $2,642.29 Pre-Need Sales Year To Date Year To Date Year To Date Year To Date Year To Date 2003 2002 2001 2000 $45,098.99 I $39,019.23 11 $33,814.52 I $39,985.72 Parks, Cemetery and Facilities Monthly Division Reports October 2003 Amenities: Hours Picnic Floats 4 Washroom Servicing 145 Parking Lot Maintenance 14 Sign 2 Play Equipment 12 Fences/Gates 10 Pond Maintenance 8. Banners Fountain 2 Reader Board 4 Total: 201 Beautification: Baskets 29 Planted Areas 106 Tree Wells Tree Pruning Tree Replacement Greenhouse 28 Total: 163 Waterfront Trail: Mowing 4 Fences/Gates Benches Tree Pruning Lighting Maintenance 4 Tree Replacement Tree Well Maintenance Fertilizing Irrigation Memorial Maintenance 12 Vandalism 6 Signs Walkway Maintenance 6 Total: 32 Total Hours Current Month: 396 Page 1 Parks General: Hours Litter 142,5 Drainage 2 Winterization School District Work Vandalism 17 Equipment Servicing 140.5 Building Maintenance 72 Community Service Worker Volunteers Unloading Freight Pruning/Trimming Total: 374 Special Events: Events 25.5 Total: 25.5 Park Supervision: Supervision 94 Training 150 Cemetery Assistant 59 Total: 303 Total Hours Current Month: 702.05 Sport Facilities: Baseball CaI-Ripken Line Mowing Edging Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Field Inspection Renovation 15 Total: 15 Junior Babe Ruth Line Mowing Edging Irrigation Aeration Overseeding/Topdressing Fertilizing Field Inspection Sports Lighting Renovation Total: Page 2 Sport Facilities Cont'd: Baseball: Senior Babe Ruth Hours Line Mowing Edging Irrigation Aeration Overseeding/Topdressing Fertilizing Thatching Field Inspection Sports Lighting Renovation Total: 0 High School Boys Line Mowing Edging Irrigation Aeration Qverseeding/Topdressing Fertilizing Thatching Field Inspection Sports Lighting Renovation Total: 0 High School Girls Line 3 Mowing Edging Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Field Inspection Renovation Total: 3 Page 3 Sport Facilities Cont'd: Fast Pitch: Girls/Green Crow Hours Line Mowing Edging Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Field Inspection Renovation Total: Softball: City Leagues Line Mowing Edging Irrigation Aeration Overseed/Topdressing Fertilizing Field Inspection Sports Lighting Renovation Total: 0 Soccer: High School Boys Line Mowing Edging Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Field Inspection Sports Lighting Renovation Total: Soccer: High School Girls Line Mowing Edging Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Field Inspection Sports Lighting Renovation Total: 0 Page 4 Sport Facilities Cont'd: Co-ed League Hours Line 16 Mowing 7 Edging Irrigation Aeration Overseed/Topdressing Fedilizing Thatching Field Inspection Sports Lighting Renovation Total: 23 Youth Line 16 Mowing 27 Edging Irrigation Aeration OverseedFFopdressing Fertilizing Thatching Field Inspection Sports Lighting Renovation Total: 43 Football: High School Line 69 Mowing 10 Edging Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Field Inspection Sports Lighting Renovation Total: 79 Pa9e 5 Sport Facilities Cont'd: City league Hours Line 5 Mewing Edging Irrigation 2 Aeration OverseedlTopdressing Fertilizing Thatching Field Inspection Sports Lighting Renovation Total: 7 Tennis: Tennis Line FieLd Inspection Sports Lighting Renovation , Total: 0 Total Hours Current Month: 188 Monthly Sport Activity Hours October 2003 #12 #1 #2 #10. ¢~11 [] #1 Cai Ripken 15 hrs =12% [] #2 Jr Babe Ruth 0 hrs = 0% []#3 Sr Babe Ruth 0 hfs = 0% []#4 High Sch Boys Baseball 0 hrs = 0% [] #5 High Sch Girls Babseball 0 hfs = 0% []#6 G[rls Fast Pitch/Gm Crow 0 hrs = 0% · 1#7 CityLeague Softball 0 hrs = 0% [3#8 High Sch Boys Soccer 0 hrs = 0% [] #g High Sch Girls Soccer 3hfs=0% [] #10 Co-ed Soccer 23 hrs =19% [] #11 High Sch Football 79 hfs = 63% [3 #12 CityLeague Football 7 hrs = 6% []#13 Tennis 0 hfs Page 6 Turf Management: "A" Street View Point Hours Mowing Edging/Trimming Total: 0 Blvd & Chase Traffic Island Mowing 3 Edging/Trimming Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Planted Areas Total: 3 BIvd & Lincoln Traffic Island Mowing 2 Edging/Trimming Fertilizing Total: 2 "C" Street View Point Mowing Edg[ngFFrimming Total: City Hall Mowing 28 Renovation Irrigation Edging/Trimming Aeration Atrium 11 Planted Areas 12 Fertilizing Overseed/Topdressing Thatching Total: 51 City Pier Mowing 1 Edging/Trimming Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Planted Areas Renovation Total: I Page 7 Turf Management Con't: Crown Park Hours Mowing Edging/Trimming Irrigation Aeration ©verseed/Topdressing Fertilizing Thatching Planted Areas Renovation Total: 0 Elks Playfield Mowing 1 Edging/Trimming Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Planted Areas Renovation Total: 1 Erickson Playfield Mowing 3 Edging/Trimming Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Planted Areas Renovation Tennis Court Lighting Total: 3 Fine Arts Center Mowing Edging/Trimming Irrigation Aeration Overseed/Topdressing Fertilizir~g Thatching PIanted Areas Renovation Total: 0 Page 8 Turf Management Con't: Francis Street Hours Mowing Edging/Trimming Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Planted Areas 2 Renovation Total: 2 Georgiana Mowing 2 Edging/Trimming Total: , 2 Harbor View Park Mowing Edging/Trimming Total: 0 Haynes View Point Mowing Edging/Trimming Total: 0 Hazel Porter Kiel Mowing Edging/Trimming Total: 0 James View Point Mowing 1 Edging/Trimming Total: 1 Lincoln Park 6 Mowing Edging/Trimming Irrigation Total: 6 Lions Park Mowing Edging/Trimming Total: 0 Page 9 Turf Management Con't: Rains Park Hours Mowing Edging/Trimming Irrigation Total: 0 Sail & Paddle Park Mowing Edging/Trimming Total: 0 Senior Center Mowing 1 Edging/Trimming Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Planted Areas Renovation Total: 1 Shane Park Mowing 3 Edging/Trimming Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Planted Areas Renovation Total: 3 Valley Creek Estuary Park Mowing 3 Edging/Trimming Irrigation Aeration Overseed/Topdressing Fertilizing Thatching P/anted Areas Renovation Total: 3 Page 10 Turf Management Con't: Veterans Park Hours Mowing 2 Edging/Trimming Irrigation Aeration Overseed/Topdressing Fertilizing Thatching Planted Areas Renovation Total: 2 Webster Park Mowing Edging/Trimming Total: ~ 0 Willson Park Mowing Edging/Trimming Total: 0 Wolverton Park Mowing Edging/Trimming Total: 0 101 East Traffic Island Mowing Edging/Trimming Irrigation Planted Areas Fertilizing Renovation Total: 0 4th & Francis Volleyball Courts Mowing Edging/Trimming Irrigation Planted Areas Fertilizing Renovation Total: 0 Page 11 Turf Management Con't: §th & Oak Park Hours Mowing 4 Edging/Trimming Irrigation Planted Areas Fertilizing Renovation Total: 4 7th & "D" Tot Lot Mowing Edging/Trimming Irrigation Planted Areas Fertilizing Renovation Total: 0 Total Hours Current Month: 98 Page 12 Park Facilities: William Shore Pool Hout's Janitorial Custodial 47 Plumbing Fixtures 3 Lighting 86 Event Setup Pool Shutdown Building inspection 1 Total 137 Vern Burton Center Janitorial Custodial 86 Plumbing Fixtures Lighting Building Inspection 1 Total 87 City Hall Janitorial Custodial 166 Plumbing Fixtures Lighting 8 Event Setup Building Inspection 1 Total: 175 Senior Center Janitorial Custodial 101.5 Plumbing Fixtures Lighting 2 Event Setup 1 Building Inspection 1 Total: 105.5 Marine Lab Plumbing Fixtures Lighting Building Inspection 1 Total: Restroom Lockup Lock Doors 8 Total: 8 Total Hours Current Month: 508.5 Page13 Cemetery: Interment Services Interments ,4 Cremated Remains Interment 6 Crypts Niche Inurnments Liner Placement 1 Open/Close 7 Chapel/Graveside Setup Total: 18 Memorials Marker Setting 13 Vase Setting 2 Total: 15 Site Maintenance Mowing 36.5 Trimming Turf Management Irrigation 3 Grave Re-grading Marker Re-grading 3.5 Building Maintenance 85.5 Winterization Equipment Servicing 5 Total: 133.5 Total Hours Current Month: 166.5 Page14 Maintenance Hours October 2003 #1 #12 #2 #3 #11 #4 #5 #1C #9 #8 #7 D #1 Amenities 201 hrs =6% · #2 Beautification 163 hrs = 5% [] #3 Waterfront Trail 32 hrs = 1% [] #4 Parks General 374 hrs = 12% I #5 Special Events 25.5 hrs = 1% [] #6 Park Supervision 303 hrs = 10% · #TSpods 188hrs=6% []#8Turf Management 98hrs=3% · #9 Park Facilities 508.5 hfs = 16% I~#10 Cemetery 165.5 hfs = 5% • #11Special Work Orders 618.5hrs=19% •#12TimeLoss 166.5hrs=6% Page 15 Additional Work Orders fo Month of October: Hours 10/1 9507 Strait Thunder Event 157.5 10/1 9660 Lincoln Baseball Fields 1 & 2 renovation w/volunteers 98 10/2 9862 Clean and paint Senior Center walls 10 10/6 2792 Supervising Community service Workers 7 10/9 10063 Emergency repairs to Senior Center gutters 6 10/10 8303 Complete painting of downtown 'lighthouse" !ights 26 10/10 10129 Paint interior wails of Senior Center 38 10/10 10197 Repair vandalized sign lights at Francis Street Park 2 10/14 10208 Provide information and pictures for new web site information 36 10/15 3681 Miscellaneous Senior Center maintenance request 2 10/16 4066 Inspect Senior Center balcony 1 10/16 7627 Repair Senior Center walk-in cooler 1 10/16 10361 Install Soroptimist plaques at Valley Creek Estuary Park 24 10/17 8302 Clean and paint downtown fountain new color 115 10/17 10246 Emergency removal of city pier floats 46 10/17 10456 Repair leak in Civic Field press box 2 10/28 10463 Waterfront Trail amenities inventory 3 10128 10723 Inspect and replace ground utility vault covers 16 10/29 10845 Remove limbs at park Iocatlons from wind storm 18 10/31 10932 Remove broken fender pile from City Pier 10 Total Work Orders: 19 Total Hours Current Month: 618.5 Page 16 Port Angeles Fine Arts Center Report October 2003 ' Exhibitions Date IEvent IParticipants levant Hours Oct 1 - 31 Additional Outdoor Visitors to Art Outside 4001ongoing Oct 1 - 31 F ow; George and Gerry Tsutakawa 769 Total 1169 ArtPaths Education Program 2-Oct Hamilton School 4th Grade - 2 classes 50 3 3-Oct Franklin School 4th Grade - 1 class 27 1.5 9-Oct Monroe School 5th Grade - 1 class 26 1.5 9-Oct Franklin School 5th Grade - 1 class 24 1.5 15-Oct Peninsula College - 2 classes 32 'f .5 16-Oct Hamilton School 3th Grade - 1 classes 24 1.5 16-Oct Peninsula College - 1 classes 15 1.5 29-Oct Monroe School 1st Grade - 1 class 22 1.5 31-Oct Monroe School 2nd Grade - 1 class 27 2 Home Classroom Follow-up Session 27 3 Total 274 18.5 Events 1-Oct Docent Annual Meeting 12-Oct Concert, LiLi 521 1.5 15-Oct Chamber of Commerce Reception 431 2 23-Oct Inquisitive Eye Tour/Tacoma 24 12 26-Oct Poetry Readin 301 1.5 Total 1811 17 Meetings 22-Oct Friends Meeting 19 2.6 5-Oct Trust Meeting 10 2.5 24-Oct Foundation 11 2.[ Off-site Committee Meetings 20 Total 60 10.~ Ongoing Volunteers Gallery Docents/Volunteers 43 115 Ongoing Commun ty Serv ce Workers (youth at risk)I 113501 To a 44 I Total Outreach I[Grand Total I 17281 176 Port Angeles Fine Arts Center Report October 2003 Fine Arts Center Revenue for October 2003 Gross Net Memberships T-Shirt/Cap Sales Donations Art Sales Fund Raising Events Events First Federal Grant Memorials Hastings Foundation Grant Interest from Friends Tsutakawa Books ¥otal Revenue Not yet available