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HomeMy WebLinkAboutAgenda Packet 12/20/2011PORTANGELES W A S H I N G T O N U First AGENDA ITEM page RECOMMENDATION Note The Mayor may determine the order of business for a particular City Council meeting The agenda should be arranged to best serve the needs and/or convenience of the Council and the public The items of business for regular Council meetings may include the following A. CALL TO ORDER REGULAR MEETING AT 6:00 p.m. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS EMPLOYEE RECOGNITIONS 1. Retirement Chief Jon Bugher Fire District No. 2 2. Recognition Deputy Mayor Don Perry PUBLIC COMMENT C. CITY COUNCIL REPORTS 4 WORK SESSION G. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. Electrical Work Permit Fee Corrections G 1 H. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS AGENDA CITY COUNCIL MEETING 321 East 5 Street DECEMBER 20, 2011 REGULAR MEETING 6:00 p.m. 1. Presentation 2. Presentation E. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS as determined by City Manager or Councilmember F. CONSENT AGENDA 1 City Council Minutes for November 8, and December 6, 2011. F -1 1. Accept Consent Agenda 2. Expenditure Approval List: 11/29/11 to 12/9/11 for $1,835,468.67. F -14 3. Stormwater Outfall Repair of Valley Creek, Project DR04 -11 F -43 Change Order 1 4. On -Call Wastewater Utility Engineering Professional Services F -45 Agreement Design and Engineering for Four 2012 Projects 5. 1st Street Stormwater Separation, Project WW03 -2010 Final F -49 Acceptance 6. Resolution to Set Public Hearing STV 11 -04 F -50 7. Clallam County District Court Services Agreement F -55 8. 2012 Indigent Defense Contracts F -60 9. Maintenance Contract WW -11 -036 Wastewater Sewer System F -69 Cleaning and Video Inspection 1. Conduct ls Reading, Continue to 1/03/12. NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK December 20, 2011 Port Angeles City Council Meeting Page 1 AGENDA ITEM I. OTHER CONSIDERATIONS 1. Wireless Mobile Data System (STOP) Acquisition and Integration Agreement 1 -1 Operation, Management, and Maintenance Services Agreement 1 -25 Retail Service Provider Agreement 1 -39 Professional Services Agreement Amendment No. 1 1 -53 2. Intergovernmental Agreement Composite Manufacturing Campus 1 -60 Airport Industrial Park J. QUASI JUDICIAL MATTERS REQUIRING PUBLIC HEARINGS (7:00 P.M., or soon thereafter) K. PUBLIC HEARINGS OTHER (7:00 P.M. or soon thereafter) L. FINANCE M. INFORMATION City Manager Reports: 1. PA Forward Committee Minutes 2. Parks, Recreation Beautification Commission Minutes N. EXECUTIVE SESSION O. ADJOURNMENT First Page M -1 M -13 1. Approve 2. Approve RECOMMENDATION PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process NOTE: HEARING DEVICES AVAILABLE FOR THOSE NEEDING ASSISTANCE MAYOR TO DETERMINE TIME OF BREAK December 20, 2011 Port Angeles City Council Meeting Page 2 JORTANGELES W A S H I N G T O N U S A PUBLIC INTEREST SIGN -UP SHEET CITY COUNCIL REGULAR MEETING DATE OF MEETING: December 20.2011 LOCATION: City Council Chambers You are encouraged to sign below if: 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and /or City staff. No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council. ITho Go s'2/dc 11/ 1 ((6, I2 WorAti.5 t -r5 (AO ouMPILD AAA (0 L o iZ�,F !34 +M r t 4 (O t,rry2 (Z J'f(. 'I C aiv.e r roe s (t rA /U-era ir. c G: \Group \Clerk\Forms \Council Attendance Roster doc (0 /N Z/ N �4 N Y/N Y/N 12/20/11 Mayor City of Port Angeles Washington, 98362 Dear Sir, PORT ANGELES BUSINESS ASSOCIATION PO BOX 545 PORT ANGELES, WA. 98362 The Port Angeles Business Association exists to promote business, increase growth, develop jobs, and to support the private enterprise system through free competitive markets in the greater Port Angeles area. Accordingly, we are increasingly concerned with recent proposals regarding national park and wilderness expansions frequently referred to as the "Wild Olympics Campaign We see this as the most recent effort in a long series of reductions of working forests which have led to corresponding decreases in jobs and, subsequently, continued decline in our local economy. To ensure against further reduction of our working forests and our economy we propose that the City of Port Angeles petition the appropriate local, state, and federal representatives to initiate a "No Net Loss" scenario as follows: For any acreage that is to be reclassified as "Wilderness an equal amount of US Forest Service Land will be transferred into a county trust managed under our State Forest Practices Law and Habitat Conservation Plan. Identify parcels of US Forest Service lands that may be exchanged for those privately owned parcels earmarked for park expansion This No Net Loss scenario allows the undiminished use of timber long a major contributor to Washington State's economy and, in so doing, retains those jobs directly and indirectly associated with the timber industry to the benefit of Port Angeles and Clailam County. Relevant detail and supporting rationale are provided in the enclosed letter. RA Pilling President, PABA 12/20/11 PORT ANGELES BUSINESS ASSOCIATION PO BOX 545 PORT ANGELES, WA. 98362 NO NET LOSS SUPPORTING RATIONALE For the past several months the PABA has endeavored to become better informed about the proposals for national park and wilderness expansions sometimes referred to as the Wild Olympics Campaign (WOC). We have carefully considered presentations from the following speakers: Dean Millett, US Forest Service District Ranger, who helped us understand the minuscule commercial timber harvest on Forest Service lands. Jon Owen, Pew Foundation and Deputy Campaign Director for the Campaign for America's Wilderness, who presented what was essentially the same proposal now being promoted by our Congressional Delegation. Carol Johnson, Executive Director for the North Olympic Timber Action Committee (NOTAC) who presented an alternative proposal that would result in no net loss of working forests or family wage jobs. Additionally, we are aware of new and relevant information: The Port of Port Angeles economic impact study that estimated the loss 72 family wage jobs and the loss of $3.7 million in wages if the WOC proposed plan is implemented. Additional secondary job losses are estimated to range from 216 to 288. New thoughts from several nationally recognized forest ecologists about the role of federal timber harvest in maintaining forest health and resiliency. For example: Robyn Thorson, Director of the US Fish and Wildlife Service's Pacific Region— "Active forest management is needed to make forests more resilient to the effects of environmental change that can result from catastrophic wildfire, invasive species, disease, insect outbreaks, and climate changes anticipated and already documented. We believe, based on the best data available, that a hands -off approach to managing forests is not the best way to promote the overall health of the ecosystems or the broader Northwest forest landscape. Jerry Franklin, Professor of Forest Ecology at the University of Washington's School of Forest Resources "Thinning can be good, but the openings in the forest canopy created by regeneration harvest are increasingly scarce. There is a deficit of early successional habitat that can only be eliminated by allowing federal forest managers to do more than thinning." The PABA now understands that all current proposals are simply the most recent efforts in a long series of reductions of working forests on the Olympic Peninsula. Since working forest s provide important economic and ecologic products and values, we request that the Port Angeles City Council urge our Congressional Delegation to implement the concept of No Net Loss of Working Forests by: For each acre reclassified as wilderness or recreation, transfer an acre of USFS land into a county trust that is managed under our State Forest Practices Law and Habitat Conservation Plan. Identify sufficient USFS land for land exchanges with private landowners in order to accomplish Olympic National Park expansion We believe that these accomplishments will substantially increase family wage job growth and sustainable ecological benefits here on the Olympic Peninsula. WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, Daniel A. Di Guilio, May PROCLAMATION In Recognition of The RETIREMENT of FIRE CHIEF JON BUGHER CLALLAM COUNTY FIRE DISTRICT #2 Jon Bugher has served as Fire Chief of Clallam County Fire District #2, the Fire District that surrounds Port Angeles, from October 1994 until December 2011; and Chief Bugher, through his strong leadership, improved many programs to directly benefit the citizens of both the Fire District and the City of Port Angeles; and Chief Bugher played a critical role in the functional consolidation of' volunteer firefighter programs between the Fire District and the City; oversaw the development of agreements to enable sharing of reserve fire apparatus and facilities to improve emergency response; and coordinated the institution and development of the Explorer program for young people interested in a firefighting career; and the advantages gained from these programs will benefit the community for many years to come; and during his tenure as Fire Chief of Clallam County Fire District #2, Jon Bugher contributed immeasurably to the extremely positive working relationship that Fire District #2 and the City of Port Angeles Fire Department mutually now enjoy; and WHEREAS, Chief Bugher's professionalism, positive attitude, and compassion will be missed. NOW, THEREFORE, WE, Dan Di Guilio, Mayor and Dan McKeen, Fire Chief, ON BEHALF OF THE CITY OF PORT ANGELES, do hereby urge all citizens to join us in recognizing Clallam County Fire District #2 Chief Jon Bugher for his many years of outstanding public service and his dedication to continuous improvement in the level of public safety provided to area citizens, businesses, and visitors. Presented this 20"' day of December, 2011. Daniel McKeen, Fire Chief �n i&ccognttton 1pprcttatton Daniel A. Di Guilio, Mayor This Honor is Bestowed Upon Do RY For Outstanding Public Service and Professional Excellence as CITY OF PORT ANGELES COUNCILMEMBER 2008 2011 AND AS DEPUTY MAYOR 2010 2011 And is Presented This Certificate By of Pout Arigele s Port Angeles, Washington This 20 day of December. 2011 City Council Special Meeting /Utility Advisory Committee Jack Pittis Conference Room Port Angeles, WA 98362 November 8, 2011 3:00 p.m. I. Call To Order Chairman Dan Di Guilio called the meeting to order at 3:00 p.m. IL Roll Call UAC Assigned Councilmembers Present: Dan Di Guilio, Cherie Kidd, Brooke Nelson Other Councilmembers Present: Max Mania Other Councilmembers Absent: Don Perry, Brad Collins, Patrick Downie Utility Advisory Committee Members Present: Dean Reed, Paul Elliott (3:02) Utility Advisory Committee-Members Absent: N/A Staff Present: Others Present: N/A III. Approval Of Minutes Chairman Dan Di Guilio asked if there were any corrections to the minutes of October 11, 2011. Committee Member Dean Reed moved to approve the minutes. Cherie Kidd seconded the motion, which carried unanimously. IV. Late Items: None. V. Discussion Items: A. Telecommunications Utility Establishment Kent Myers, Glenn Cutler, Bill Bloor, Larry Dunbar, Yvonne Ziomkowski, Phil Lusk, Sondya Wray, Rick Hostetler, Nathan West, Terry Gallagher, Dan McKeen Terry Gallagher pulled this item from the meeting agenda, which will be discussed at a future date. 1 F -1 City Council Special Meeting November 8, 2011 Terry Gallagher, Chief of Police, gave a short summary of the current information regarding the funding arrangement with the Broadband Technology Opportunities program. There was a lengthy discussion. Brooke Nelson moved to recommend City Council support the proposed components and amounts that comprise the City's available match to NoaNet for the BTOP sub grant. Dean Reed seconded the motion, which carried unanimously. Larry Dunbar, Deputy Director of Power Systems discussed the benefits to renewing the Clallam County Public Utility District Telecommunications Right -of -Way License Agreement. A brief discussion followed. Dean Reed moved to recommend City Council authorize City Manager to renew the Telecommunications Right -Of -Way License with the Clallam County Public Utility District for an additional five -year term, and make minor modifications, if necessary. Brooke Nelson seconded the motion, which carried unanimously. VI. Information Only Items: A. 2012 Low Income Weatherization Project Information only. No action taken. B. Advance Metering Infrastructure System Update (Verbal report only) Information only. No action taken. C. Wireless Mobile Data System Update (Verbal report only) Information only. No action taken. VIII. B. Broadband Technology Opportunities Program Available Match C. Clallam County Public Utility District No. 1 Telecommunications Right -Of -Way License Renewal No. 2 Next Meeting Dates: December 13, 2011: 4 -5 p.m. regular meeting, 5 -7 p.m. work session December 15, 2011: Continuation 3 -5 p.m. Adjournment: 3:44 p.m. Dan Di Guilio, Mayor Janessa Hurd, City Clerk 2 F -2 CALL TO ORDER SPECIAL MEETING: ROLL CALL: EXECUTIVE SESSION: RETURN TO OPEN SESSION: ADJOURNMENT: CALL TO ORDER REGULAR MEETING: ROLL CALL: PLEDGE OF ALLEGIANCE: PUBLIC COMMENT: CITY COUNCIL MEETING Port Angeles, Washington December 6, 2011 Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 5:00 p.m. Members Present Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, and Mania. Members Absent Councilmember Nelson. Staff Present Members Absent Councilmember Nelson. Staff Present 1 Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, and R. Hostetler. Based upon input from Attorney Bloor, Mayor Di Guilio announced the need for an Executive Session under the authority of RCW 42.30.110(1)(i), for the purpose of discussing potential litigation with legal counsel, for approximately 45 minutes. The Executive Session convened at 5:03 p.m. The Executive session concluded at 5:53 p.m. No action was taken. Mayor Di Guilio adjourned the special meeting at 5:53.p.m. Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Members Present Mayor Di Guilio, Deputy Mayor Perry, Councilmembers Collins, Downie, Kidd, and Mania. Manager Myers, Attorney Bloor, Clerk Hurd, G. Cutler, T. Gallagher, D. McKeen, N. West, Y. Ziomkowski, T. Pierce, and M. Puntenney. It was moved by Collins and seconded by Mania to: Excuse Councilmember Nelson from the December 6, 2011, City Council meeting. Motion carried 6 -0. Mayor Di Guilio led the Pledge of Allegiance to the Flag. William Hunt, 438 Lopez, provided a handout to Council from the recent Lincoln Park public meeting, and expressed his frustration regarding the lack of public comment session at the meeting. He stated that he was led to believe there would be one because of comments made by Manager Myers at the November 1, 2011, Council meeting. He asked Council to make sure that the public has the opportunity to make public comment. F -3 CITY COUNCIL MEETING December 6, 2011 PUBLIC COMMENT: (Cont'd) CITY COUNCIL REPORTS: LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS: CONSENT AGENDA: Resolution No. 21 -11 Manager Myers apologized for the error and stated he corrected his comments about the structure of the meeting at the November 15, 2011, Council meeting. He discussed the City's current plans to solicit more comments from members of the public. Council discussion followed. Tom Sanford, 224 W. 7th St., spoke on behalf of the Feiro Marine Life Center and thanked Council for their ongoing support. Anami Cloud, 133 E. First St., and Susan Hinton, 527 W. 10 St., requested Council not adopt the 2012 Budget and instead conduct a line -by -line audit. She spoke in opposition to fluoridation of the City's water and asked Council to put the issue before a vote of the people of Port Angeles. She also spoke against the current plans for the Waterfront and Transportation Improvement Plan (WTIP) promenade, and thanked Council for the "Choose Local" program. She asked Council to focus on bringing more jobs to the area and asked them to research "transitions towns Finally, she thanked Council for their hard work and asked them to take the difficult steps needed to do the right things for the City. Council discussion followed. Councilmember Mania spoke regarding the recent meetings and events he attended, including the Port Angeles Fine Arts Center 25 Anniversary celebration. Councilmember Downie also spoke regarding the recent meetings he attended and recognized the passing of Leonard Beil and commended him for all of his service to the City of Port Angeles. No other reports were given. None. Mayor Di Guilio requested a change to the City Council Minutes for November 15, 2011, regular meeting, stating it was Council's intent to adopt Ordinance No. 3441, as amended to reflect a wording change requested by Councilmember Mania. Council agreed by consensus. Mayor Di Guilio pulled item, Surplus Submachine Guns, from the'Consent Agenda. It was moved by Mania and seconded by Downie to approve the Consent Agenda to include: 1. City Council Minutes for October 11 Special Meeting, November 15 Special Meeting, November 15 Regular Meeting as amended, and November 29 and 30 Special Meetings, 2011 2. Expenditure Approval List. 11/5/11 to 11/28/11 for $4,421,241.10 4. Port Security Grants 5. Amendment to City's Investment Policy Resolution No. 21 -11 6. City -County Interlocal Agreement Archaeology Services 7. City- County Interlocal Agreement Arborist Services 8. Declare Certain City Property Surplus Authorize Sale 9. Housing Rehabilitation Fund Roof Repair Request Motion carried 6 -0. 2 F -4 CONSENT AGENDA: (Cont'd) OTHER CONSIDERATIONS: 3. Surplus Submachine Guns CITY COUNCIL MEETING December 6, 2011 Councilmember Collins expressed concerns regarding the guns being sold to a private buyer. It was moved by Collins and seconded by Mania to: Direct staff to destroy the surplus submachine guns and not sell them to a private collector. Police Chief Gallagher explained the guns would be traded to someone who was federally licensed to own them as a collector and the Police Department would be able to receive the weapons or ammunition they need in return. Council discussion followed. Motion failed 3 -3, with Di Guilio, Perry, and Downie voting in opposition. It was moved by Mania and seconded by Collins to: Donate the surplus submachine guns to a local museum. Council discussion followed. Motion failed 3 -3, with Di Guilio, Perry, and Downie voting in opposition. It was moved by Perry and seconded by Downie to: Motion failed 3 -3, with Collins, Kidd, and Mania voting in opposition. Councilmember Kidd asked Council to postpone the agenda item because representatives from PenPly were not in attendance. Mayor Di Guilio urged Council to move forward with the issue. It was moved by Collins and seconded by Mania to: 3 Declare the two (2) Reising Model 55 submachine guns and their related accessories as surplus to the needs of the City and authorize the City Manager to dispose of the weapons in a manner most advantageous to the City. Chief Gallagher stated he could look into whether a national military museum would be able to take the guns as an alternative option. It was moved by Collins and seconded by Mania to: Table the agenda item until staff can provide a report regarding alternative options. Motion carried 6 -0. 1. PenPly Payback Agreement Disconnect utility services to the PenPly Mill, except for utility services needed for the office building and fire suppression system for security purposes. F -5 CITY COUNCIL MEETING December 6, 2011 OTHER CONSIDERATIONS: (Cont'd) QUASI JUDICIAL MATTERS NOT REQUIRING PUBLIC HEARINGS: Council discussion followed. Motion carried 6 -0. It was moved by Mania and seconded by Kidd to: Direct staff to aggressively pursue whatever means possible to recoup the money owed the City by PenPly. Motion carried 6 -0. 2. Combined Sewer Overflow (CSO) Professional Services Agreement Amendment No. 12 Project W W08 -2008 Public Works and Utilities Director Cutler discussed the agreement amendment and need to ensure coordination of work with the Waterfront Transportation Improvement Plan (WTIP) project. Council discussion followed. 4 Community and Economic Development Director West agreed and stated it was important to complete this work prior to the beginning of the planned work for the WTIP project or they may have to end up demolishing work just completed. It was moved by Perry and seconded by Downie to: Approve and authorize the City Manager to sign Amendment No. 12 to the Professional Services Agreement with Brown and Caldwell in an amount not to exceed $13,196, which increases the maximum compensation under the agreement from $4,193,415 to $4,206,611, and to make minor modifications to the agreement, if necessary. Motion carried 5 -1, with Mania voting in opposition. 1. Final Infill Overlay Zone (IOZ) Subdivision Maloney Heights 2300 Block West 16` Street Councilmember Collins recused himself because of his employment with Serenity House, and left the Council Chambers. Director West stated that all conditions had been met by the applicant and asked the Mayor to qualify the members of the Council. Mayor Di Guilio read the appearance of fairness doctrine and asked each Councilmember to state if they had any interest or involvement affecting their ability to hear the matter fairly. All present Councilmembers stated they had no relationship with the applicant and could hear the matter fairly. Mayor Di Guilio asked the audience if anyone objected to any of the Councilmembers hearing the matter. No one responded. F -6 Break:. QUASI JUDICIAL MATTERS NOT REQUIRING PUBLIC HEARINGS: (Cont'd) PUBLIC HEARINGS OTHER: Director West requested Council waive the second reading as State Law only allows thirty days from receipt of application to approval of a final subdivision. Mayor Di Guilio conducted a reading of the Ordinance by title, entitled, ORDINANCE NO. 3442 AN ORDINANCE of the City of Port Angeles, Washington, approving a 15 lot subdivision in the RMD zone known as Maloney Heights Subdivision. It was moved by Mania and seconded by Downie to: Adopt the Ordinance as read by title, citing Condition 1, Findings 1 -12, and Conclusions 1 -5 identified in Exhibit "A Motion carried 5 -0. Mayor Di Guilio recessed the meeting for a break at 7:03 p.m. The meeting reconvened at 7:10 p.m. 1. 2012 Budget 2011 Amended Budget Manager Myers stated the preliminary budget has been available for public review on the City's website since November 1, 2011. He described the numerous previous meetings on the budget and stated what a great process it has been. Finance Director Ziomkowski provided a PowerPoint presentation regarding the 2011 Amended Budget and 2012 Budget, discussing recent changes to revenues, expenditures, and capital projects. Council discussion followed. Mayor Di Guilio continued the public hearing at 7.22 p.m. Anami Cloud, 133 E. First St., spoke in opposition to adopting the budget and asked Council to first conduct a line by line audit of the budget. Mayor Di Guilio closed the public hearing at 7 p.m. Clerk Hurd provided a brief history regarding the availability of the preliminary budget to the public. Mayor Di Guilio conducted a second reading of the Ordinance by title, entitled, ORDINANCE NO. 3443 AN ORDINANCE of the City of Port Angeles, Washington, amending the 2011 Budget and adopting the 2012 budget for the fiscal year ending December 31, 2012. It was moved by Perry and seconded by Downie to: Adopt the Ordinance as read by title. 5 CITY COUNCIL MEETING December 6, 2011 F -7 CITY COUNCIL MEETING December 6, 2011 PUBLIC HEARINGS- Council discussion followed. OTHER: FINANCE: INFORMATION: Councilmember Mania stated he would be voting no on the 2012 Budget because it did not require Nippon to pay a base rate, and covers the incurred base rate costs with funds from the General Fund. Deputy Mayor Perry made a point of order, stating that the issue regarding Nippon had already been discussed. Council discussion followed. Motion carried 5 -1, with Mania voting in opposition. 1. Equipment Purchase: Street Sweeper Replacement Director Cutler explained all of the street sweepers are currently broken down and it takes up to six months to process the order for a new street sweeper. Council discussion followed. It was moved by Downie and seconded by Perry to: Approve and authorize the City Manager to purchase an Elgin Street Sweeper from Owen Equipment of Kent, Washington, for an amount not to exceed $225,000, including applicable taxes and licensing, and to make minor modifications to the purchase contract, if necessary. Motion carried 6 -0. 2. Clallam Transit System Gateway Close -Out Agreement Manager Myers stated the proposed agreement was to officially close out the construction phase of the project and resolve other issues associated with the project. He listed the highlights, including the distribution of final revenues, responsibilities of maintenance and utilities, and the future conveyance of ownership. He explained the only outstanding issue is with Krei Architects and that Clallam Transit has directed the City to handle this issue. Council discussion followed. It was moved by Mania and seconded by Kidd to: Approve and authorize the Mayor to sign the 2011 Agreement with Clallam Transit System relating to The Gateway Project. Motion carried 6 -0. Manager Myers spoke regarding the reports in the packet, provided a status update on the Buxton study, discussed the Peninsula Daily News Choose Local Program insert, stated that he was scheduling a meeting with the Department of Ecology for next month, and discussed possible meeting dates for the upcoming Council retreat in January. Break: Mayor Di Guilio recessed the meeting for a break at 7:51 p.m. The meeting reconvened at 8.00 p.m. 6 F -8 EXECUTIVE SESSION: RETURN TO OPEN SESSION: Based upon input from Attorney Bloor, Mayor Di Guilio announced the need for an Executive Session under the authority of RCW 42.30.110(1)(g), for the purpose of reviewing the performance of a public employee, for approximately 30 minutes. The Executive Session convened at 8:00 p.m. The Executive session concluded at 8:19 p.m. No action was taken. ADJOURNMENT: Mayor Di Guilio adjourned the meeting at 8:19 p.m. Dan Di Guilio, Mayor Janessa Hurd, City Clerk 7 CITY COUNCIL MEETING December 6, 2011 F -9 Date: December 6. 2011 Expected length of session: 45 minutes Is action expected following the session: No. Reason for Executive Session: EXECUTIVE SESSION At thejsrt of Executive Sess1onk remind participants :that:. Only announced topics may be discussed No final action can be taken in Executive Session Discussions are confidential To consider matters affecting national security. To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. To review negotiations on the performance of public bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company. To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge. To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. 1 F -10 EXECUTIVE SESSION December 6, 2011 To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public. X To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Closed session under RCW 42.30.140: To discuss proceedings concerned with the formal issuance of an order granting, suspending, revoking, or denying any license, permit, or certificate to engage in any business, occupation, or profession, or to receive a license for a sports activity or to operate any mechanical device or motor vehicle where a license or registration is necessary; or Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties as distinguished from a matter having general effect on the public or on a class or group. Matters governed by chapter 34.05 RCW, the Administrative Procedure Act. Collective bargaining session with employee organization, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement or a portion of a meeting which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the negotiations or proceedings while in progress. Time session began: 5:03 D.M. Was session extended by announcement: No If so, when: Time session ended: 5:53 D.M. Mayor In attendance: Mayor Di Guilio. Denutv Mayor Perry. Councilmembers Collins. Downie. Kidd. and Mania. Manager Myers. Attorney Bloor. G. Cutler. T. Gallagher. D. McKeen. Y. Ziomkowski. and R. Hostetler. City Clerk F -11 Date: December 6. 2011 Expected length of session: 30 minutes Is action expected following the session: No. Reason for Executive Session: EXECUTIVE SESSION A =tathe start of xecutive Session, -,re mind,parti ipants that Only announced topics may be discussed No final action can be taken in Executive Session Discussions are confidential To consider matters affecting national security. To consider the selection of 'a site 'or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price. To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. To review negotiations on the performance of public bid contracts when public knowledge regarding such consideration would cause a likelihood of increased costs. To consider, in the case of an export trading company, financial and commercial information supplied by private persons to the export trading company. To receive and evaluate complaints or charges brought against a public officer or employee. However, upon the request of such officer or employee, a public hearing or a meeting open to the public shall be conducted upon such complaint or charge. X To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. 1 F -12 EXECUTIVE SESSION December 6, 2011 To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public. To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. Closed session under RCW 42.30.140: To discuss proceedings concerned with the formal issuance of an order granting, suspending, revoking, or denying any license, permit, or certificate to engage in any.business occupation, or profession, or to receive a license for a sports activity or to operate any mechanical device or motor vehicle where a license or registration is necessary; or Meeting of a quasi-judicial body relating to a quasi-judicial matter between named parties as distinguished from a matter having general effect on the public or on a class or group. Matters governed by chapter 34.05 RCW, the Administrative Procedure Act. Collective bargaining session with employee organization, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement or a portion of a meeting which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceeding, or reviewing the proposals made in the negotiations or proceedings while in progress. Time session began: 8:00 n.m. Was session extended by announcement: No If so, when: Time session ended: 8:19 D.M. Mayor City Clerk In attendance: Mayor Di Guilio. Deputy Mayor Perry, Councilmembers Collins. Downie. Kidd. and Mania. and Manager Myers. 2 F -13 Vendor CONNEY SAFETY PRODUCTS POSITIVE PROMOTIONS STEFFES CORPORATION TRACKER, A DIVISION OF C2, LLC VICTORIA REMEMBRANCE Legislative CENTURYLINK -QWEST PENINSULA DAILY.NEWS PORTANGELES CITY TREASURER VERIZON WIRELESS WASHINGTON (DES), STATE OF City Manager Department CENTURYLINK -QWEST PRIMA PUBLIC RISK MGMT ASSN VERIZON WIRELESS WAPELRA WASHINGTON (DES), STATE OF City Manager Department CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description FIRST AID SAFETY EQUIP. WRISTBANDS BUILDING MAINT &REPAIR SER PORTFOLIO ACCTG REPORT WREATH VICTORIA REMEMBR Mayor Council Legislative 11 -14 NC 3604571535571B 11 -14 NC 3604570831558B 11 -23 NC 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 NC 3604576684085B TOWN MTG AD EDC Meeting -Myers CITY BLACKBERRY BILL RADIO TELECOMMUNICATION City Manager Office 11 -14 NC 3604571535571B 11 -14 NC 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B 11 -14 A/C 3604576684085B ANNUAL MEMBERSHIP CITY BLACKBERRY BILL ANNUAL MEMBERSHIP ANNUAL MEMBERSHIP RADIO TELECOMMUNICATION Human Resources 11 -14 A/C 3604571535571B 11 -14 A/C 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B Page 1 Account Number 001 0000 237.00 -00 001 0000 237.00 -00 001 0000 237.00 -00 001 0000 237.00 -00 Division Total: Department Total: 001 1160- 511.31 -01 Division Total: Department Total: 001 1210- 513.42 -10 001 1210- 513.42 -10 001 1210 -513 42 -10 001 -1210- 513.42 -10 001 1210- 513.42 -10 001 -1210- 513.42 -10 001 1210 513.42 -10 001 1210- 513.42 -10 001 1210 513.44 -10, 001- 1210- 513.31,, =01 001 1210- 513.42 -10 001- 1210- 513.42 -10 Division Total: 001 1220 516.42 -10 001 -1220- 516.42 -10 001 1220- 516.42 -10 001 1220- 516.42 -10 001 1220- 516.42 -10 001 1220- 516.42 -10 001 -1220- 516.42 -10 001 1220- 516.42 -10 001 1220- 516.49 -01 001 1220- 516.42 -10 001 -1220- 516.49 -01 001 1220- 516.49 -01 001 1220 516.42 -10 Division Total: 001 1230- 514.42 -10 001 -1230 -514 42 -10 001 1230- 514.42 -10 001 1230- 514.42 -10 001 1230 514.42 -10 001 1230 -514 42 -10 Date 12/14/2011 Invoice Amount -846 -7.48 -78.88 196.56 $291.38 $291.38 77 00 $77.00 $77.00 1.93 1 16 20.33 27.74 2.36 55.26 27.74 7.22 135.00 .18.00 123.80 0.47 $421.01 0.39 0.24 4.07 5.55 0.47 11 05 5.55 1.44 385.00 57 65 200.00 200.00 10.80 $482.21 0 19 0 12 2.03 2.77 0.24 5.53 F 1.4 Vendor CENTURYLINK -QWEST WASHINGTON (DES), STATE OF City Manager Department CENTURYLINK -QWEST VERIZON WIRELESS WASHINGTON (DES), STATE OF Finance Department CCH INCORPORATED CENTURYLINK -QWEST TRACKER, A DIVISION OF C2, LLC WASHINGTON (DES), STATE OF Finance Department CENTURYLINK -QWEST DATABAR INCORPORATED DIGITAL IMAGING SOLUTIONS INC OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description 11 -16 NC 206T359336570B 11 -14 NC 3604576684085B RADIO TELECOMMUNICATION City Clerk City Manager Department 11 -14 NC 3604571535571B 11 -14 A/C 3604570831558B 11 -23 NC 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11-14 NC 3604576684085B CITY BLACKBERRY BILL Account Number 001 1230 -514 42 -10 001 1230 -514 42 -10 001 -1230- 514.42 -10 Division Total: Department Total: 001 2010- 514.42 -10 001 2010- 514.42 -10 001 -2010- 514.42 -10 001 2010- 514.42 -10 001 2010- 514.42 -10 001- 2010 514.42 -10 001 2010 -514 42 -10 001 -2010- 514.42 -10 001 2010- 514.42 -10 RADIO TELECOMMUNICATION 001 2010 514.42 -10 Finance Administration Division Total: GAAP GUIDE 2012 001 2023 514.31 -01 11 -14 A/C 3604571535571B 001 2023 514.42 -10 11 -14 NC 3604570831558B 001- 2023 514.42 -10 11 -23 A/C 206T302306084B 001 2023 514.42 -10 11 -23 NC 206T310164584B 001 2023 514.42 -10 11 -14 NC 3604570968343B 001 2023 514.42 -10 11 -14 A/C 3604570411199B 001 2023 -514 42 -10 11 -16 NC 206T359336570B 001 2023 -514 42 -10 11 -14 A/C 3604576684085B 001 2023 514.42 -10 PORTFOLIO ACCTG REPORT 001- 2023 514.41 -50 RADIO TELECOMMUNICATION 001 2023 514.42 -10 Accounting Division Total: 11 -14 A/C 3604571535571B 001- 2025 514.42 -10 11 -14 A/C 3604570831558B 001 2025 -514 42 -10 11 -23 A/C 206T302306084B 001 2025 514.42 -10 11 -23 A/C 206T310164584B 001 2025 514.42 -10 11 -14 NC 3604570968343B 001- 2025 514.42 -10 11 -14 A/C 3604570411199B 001- 2025 514.42 -10 11 -16 A/C 206T359336570B 001 2025 -514 42 -10 11 -14 NC 3604576684085B 001 2025 514.42 -10 CYCLES 11 -15 11/18/11 001- 2025 514.41 -50 CYCLES 16 -20 11/25/11 001- 2025 514.41 -50 NOV COPIES 001 2025 514.45 -31 OFFICE SUPPLIES 001 2025 514.31 -01 Key for Service Truck 001 2025 514.31 -01 Batteries -Emery 001 2025 514.31 -01 Page 2 Date 12/14/2011 Invoice Amount 2.77 0 72 1.13 $15.50 $918.72 1.35 0.82 14.23 19 42 1.65 38.68 19.42 5.05 57 63 7.02 $165.27 325.85 1.73 1.06 18 30 24.97 2.11 49.72 24.97 6.50 2,536.56 7.93 $2,999.70 2.50 1 53 26 44 36.07 3.06 71.84 36.07 9.38 1,936.76 1,593.94 12 00 49.72 2.68 13.02 F 15 Vendor PORT ANGELES CITY TREASURER WASHINGTON (DES), STATE OF Finance Department DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP MORNINGSIDE OLYMPIC STATIONERS INC UNITED PARCEL SERVICE Finance Department CENTURYLINK -QWEST DIGITAL IMAGING SOLUTIONS INC GREAT AMERICA LEASING CORP PACIFIC OFFICE EQUIPMENT INC PORT ANGELES CITY TREASURER QUILL CORPORATION VERIZON WIRELESS WASHINGTON (DES), STATE OF Attorney CLALLAM CNTY SHERIFFS DEPT FRIENDSHIP DIVERSION SERVICES Attorney CENTURYLINK -QWEST CLALLAM CNTY DIST 1 COURT DIGITAL IMAGING SOLUTIONS INC FREEDMAN, LAWRENCE ATTNY AT LAW City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description Boot Laces Sharnbroich RADIO TELECOMMUNICATION Customer Service NOV COPIES NOV COPIER LEASE NOV COPIER LEASE NOV COPY ROOM SERVICES OFFICE SUUPPLIES Shipping Chgs Reprographics Finance Department 11 -14 A/C 3604571535571B '11-14 A/C 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -,14 A/C 3604576684085B NOV COPIES COPIER LEASE NOV 2011 FLOOR MAT FOR OFFICE Texture Mat DeFrang OFFICE SUPPLIES 2012 LABEL SUPPLIES CITY BLACKBERRY BILL RADIO TELECOMMUNICATION Attorney Office JAIL FOR FOR OCT 2011 ELECT HOME.MONITOR NOV 11 Jail Contributions 11 -14 A/C 3604571535571B 11 -14 A/C 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B 11 -14 A/C 3604576684085B D CT.FILING FEES NOV.2011 NOV COPIES CONFLICT ATTY PCR 18617 Page 3 Account Number 001 2025 514.31 -11 001 -2025- 514.42 -10 Division Total: 001 -2080- 514.45 -31 001 -2080- 514.45 -31 001 2080 514.45 -31 001 2080 -514 41 -50 001 2080 514.31 -01 001 2080 514.42 -10 Division Total: Department Total: 001 -3010 -515 42 -10 001 3010 -515 42 -10 001 3010- 515.42 -10 001 3010- 515.42 -10 001- 3010- 515.42 -10 001 3010 -515 42 -10 001 3010- 515.42 -10 001- 3010- 515.42 -10 001 3010 515.45 -31 001 3010 -515 45 -31 001 3010 515.31 -01 001 3010 515.31 -01 001 3010 -515 31 -01 001- 3010 515.31 -01 001 3010- 515.42 -10 001 3010 -515 42 -10 Division Total: 001 3012 598.51 -23 001 3012 598.51 -23 Division Total: 001 3021 515.42 -10 001 3021 515.42 -10 001 -3021- 515.42 -10 001 3021 515.42 -10 001 3021 515.42 -10 001 3021 515.42 -10 001- 3021 -515 42 -10 001 3021 515.42 -10 001 3021 515.50 -90 001 3021 -515 45 -31 001 3021 515.41 -50 Date 12/14/2011 Invoice Amount 18.15 1360 $3,826.76 122 14 607.63 638.27 855.00 74.11 20.00 $2,317.15 $9,308.88 1.16 071 12.20 16 65 1.41 33.16 16 65 4.33, 18 81 163.47 37.93 24.42 52.01 148.65 58.20 16.77 $606.53 57,076.00 3,494 00 $60,570.00 0.77 0.47 8.13 11.10 0.94 22.11 11.10 2 89 9,601.00 18 80 550.00 F 16 Vendor GREAT AMERICA LEASING CORP MYERS, STAN VERIZON WIRELESS WASHINGTON (DES), STATE OF Attorney CENTURYLINK -QWEST OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER VERIZON WIRELESS WASHINGTON (DES),-STATE OF Community Development CENTURYLINK -QWEST DIGITAL IMAGING SOLUTIONS INC OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC VERIZON WIRELESS WASHINGTON (DES), STATE OF Community Development CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description COPIER LEASE NOV 2011 PUB DEF.OVERAGE NOV.2011 CITY BLACKBERRY BILL RADIO TELECOMMUNICATION Prosecution Attorney 11 -14 NC 3604571535571B 11 -14 NC 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B' 11 -14 NC 3604576684085B 11 -23 a/c 203T031979835B OFFICE SUPPLIES, GENERAL PABA Mtg -West CITY BLACKBERRY BILL RADIO TELECOMMUNICATION Planning 11 -14 A/C 3604571535571B 11 -14 NC 3604570831558B 11 -23 A/C 206T302306084B 11 -23 NC 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 A/C 3604576684085B NOV COPIES OFFICE SUPPLIES, GENERAL COPIER REPAIR 11 -15 a/c 264230412 -00003 RADIO TELECOMMUNICATION Building 11 -14 A/C 3604571535571B 11 -14 A/C 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 A/C 3604576684085B Page 4 Account Number 001 3021 515.45 -31 001 -3021 -515 41 -50 001 3021 515.42 -10 001 3021 515.42 -10 Division Total: Department Total: 001- 4010- 558.42 -10 001 4010- 558.42 -10 001 4010- 558.42 -10 001 4010- 558.42 -10 001 4010- 558.42 -10 001 4010 558.42 -10 001 4010 558.42 -10 001- 4010 -558 42 -10 001 4010 558.31 -01 001 4010 558.31 -01 001 -4010- 558.31 -01 001 -4010- 558.42 -10 001 4010- 558.42 -10 Division Total: 001 4020 524.42 -10 001 4020 524.42 -10 001 -4020 -524 42 -10 001 4020- 524.42 -10 001 4020 524.42 -10 001 4020 524.42 -10 001 4020 524.42 -10 001 -4020- 524.42 -10 001 4020 524.45 -31 001 4020 524.31 -01 001 4020 524.48 -10 001 4020 524.42 -10 001 4020 -524 42 -10 Division Total: 001 4030 559.42 -10 001 4030 559.42 -10 001 4030 -559 42 -10 001 4030 559.42 -10 001 4030 559.42 -10 001 4030 559.42 -10 001 4030 559.42 -10 001 4030 559.42 -10 Date 12/14/2011 Invoice Amount 163.47 4,315.00 58.20 8 99 $14,772.97 $75,949.50 1 44 0.88 15.25 20.81 1.77 41 :45 20.81 5.41 -11 88 21.66 2.15 28.81 21:90 $170.46 0 50 0.31 5.29 7.21 061 14.37 7.21 1.88 12.01 48.01 102.98 59.68 2.57 $262.63 0.08 0.05 0.81 1.11 0 09 2.21 1.11 0 29 F 17 Vendor VERIZON WIRELESS WASHINGTON (DES), STATE OF Community Development CAPACITY PROVISIONING INC CENTURYLINK -QWEST VERIZON WIRELESS WA ASSN OF SHERIFFS POLICE WASHINGTON (DES), STATE OF Police Department CENTURYLINK -QWEST PORT ANGELES POLICE DEPARTMENT PORT OF PORT ANGELES VERIZON WIRELESS WASHINGTON (DES), STATE OF Police Department BLUMENTHAL UNIFORMS EQUIP CENTURYLINK -QWEST LINCOLN STREET STATION City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description 11 -15 a/c 264230412 -00003 RADIO TELECOMMUNICATION Code Compliance Community Development Network Services Network Services 11 -14 A/C 3604571535571B 11 -14 A/C 3604570831558B 11 -23 NC 206 11 -23 NC 206T310164584B 11 -14 A/C 3604570968343B 11 -14 NC 3604570411199B 11 -16 NC 206T359336570B 11 -14 A/C 3604576684085B CITY BLACKBERRY BILL FULL FALL CONF FEE, B SMI RADIO TELECOMMUNICATION Police Administration 11 -14 NC 3604571535571B 11 -14 A/C 3604570831558B 11 -23 NC 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 NC 3604570411199B 11 -16 A/C 206T359336570B 11 -14 NC 3604576684085B Coffee /Meals Divers Water Container POLICE EQUIPMENT SUPPLY CITY BLACKBERRY BILL RADIO TELECOMMUNICATION Investigation CLOTHING APPAREL 11 -14 NC 3604571535571B 11 -14 A/C 3604570831558B 11 -23 NC 206T302306084B 11 -23 NC 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 A/C 3604576684085B SHIPPING AND HANDLING Page 5 Account Number 001 4030 559.42 -10 001 4030 559.42 -10 Division Total: Department Total: 001 5010 521.42 -12 001 5010 521.42 -12 001 5010- 521.42 -10 001 5010 521.42 -10 001 5010- 521.42 -10 001 5010 521.42 -10 001 5010 -521 42 -10 001 5010- 521.42 -10 001 5010- 521:42 -10 001- 5010 -521 42 -10 001 5010 521.42 -10 001 -5010- 521.43 -10 001 5010 521.42 -10 Division Total: 001- 5021 521.42 -10 001 5021 -521 42 -10 001 -5021- 521.42 -10 001 5021 -521 42 -10 001 5021 521.42 -10 001- 5021 521.42 -10 001 5021 521.42 -10 001- 5021 521.42 -10 001 5021 521.43 -10 001 -5021- 521.49 -90 001- 5021 -521 49 -90 001 5021 521.42 -10 001 5021 521.42 -10 Division Total: 001 5022 -521 20 -80 001 5022 521.42 -10 001 5022 521.42 -10 001- 5022 521.42 -10 001- 5022 521.42 -10 001 5022 521.42 -10 001 5022 521.42 -10 001 5022 -521 42 -10 001 5022 521.42 -10 001 5022 521.42 -10 Date 12/14/2011 Invoice Amount 14.91 0.38 $21.04 $454.13 61.48 185.50 3.08 1.89 32.54 44.39 3.77 88 42 44.39 11.55 150 16 300.00 35 16 $962.33 1 93 1.18 20 33 2774 2 36 55.26 27 74 7 22 105 19 19 37 157 50 503 58 14.50 $943.90 248 30 5.39 3.30 56.94 77.69 6.60 154.74 77.69 20.21 32.85 F -18 Vendor LINCOLN STREET STATION Gary Brooks Spokane Police Department PACIFIC OFFICE EQUIPMENT INC PORT ANGELES POLICE DEPARTMENT QUILL CORPORATION SWAIN'S GENERAL STORE INC VERIZON WIRELESS WA STATE CRIME PREVENTION ASSN WASHINGTON (DES), STATE OF Police Department BLUMENTHAL UNIFORMS EQUIP CLALLAM CNTY DIV OF ENV HEALTH VERIZON WIRELESS Police Department CANON USA, INC CENTURYLINK -QWEST PACIFIC OFFICE EQUIPMENT INC QUILL CORPORATION VERIZON WIRELESS WASHINGTON (DES), STATE OF Police Department CANON USA, INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 11/29/2011 Description SHIPPING AND HANDLING SHIPPING AND HANDLING SHIPPING AND HANDLING SHIPPING AND HANDLING 100 CD -R SPINDLES @7 99PER ADVANC HANDLER CRSE,KMILL OFFICE SUPPLIES, GENERAL Key for Patrol Car OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL POLICE EQUIPMENT SUPPLY CITY BLACKBERRY BILL MEMBERSHIP DUES 2012 ESCH RADIO TELECOMMUNICATION Patrol CLOTHING APPAREL Bruch /Secondez CITY BLACKBERRY BILL Reserves Volunteers OFFICE MACHINES ACCESS 11 -20 a/c 206Z200017790B 11 -23 a/c 203T031979835B 11 -14 NC 3604571535571B 11 -14 A/C 3604570831558B 11 -23 NC 206T302306084B 11 -23 NC 206T310164584B 11 -14 A/C 3604570968343B 11 -14 NC 3604570411199B 11 -16 A/C 206T359336570B 11 -14 A/C 3604576684085B OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL OFFICE SUPPLIES, GENERAL CITY BLACKBERRY BILL RADIO TELECOMMUNICATION Records Police Department COPIER LEASE Network Services 11 -14 NC 3604571535571B 11 -14 A/C 3604570831558B 11 -23 NC 206T302306084B Page 6 To: 12/9/2011 Account Number 001 5022 521.42 -10 001 5022 -521 42 -10 001 5022 -521 42 -10 001 5022 -521 42 -10 001 5022 521.31 -01 001 5022 -521 49 -80 001 5022 521.31 -01 001 5022 521.35 -01 001 5022 521.31 -01 001 5022 -521 31 -01 001 5022 521.31 -01 001 5022 -521 42 -10 001- 5022 521.44 -30. 001 5022 521.42 -10 Division Total: 001 5026- 521.31 -11 001 5026- 521.31 -01 001- 5026- 521.42 -10 Division Total: 001 5029 521.45 -31 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 521.42 -10 001 5029 -521 42 -10 001 5029 521.42 -10 001 5029 521.45 -31 001 5029 -521 45 -31 001 5029 521.31 -01 001 5029 521.42 -10 001 5029 521.42 -10 Division Total: Department Total: 001 6010- 522.45 -31 001 6010 -522 42 -12 001 6010- 522.42 -10 001 6010- 522.42 -10 001 6010 -522 42 -10 Date 12/14/2011 Invoice Amount 41.90 32.17 32.30 32.12 306.34 500.00 39.87 3.11 504.27 36.57 45.76 2,021 62 50.00- 36.56 $4,366.30 18.37 62.00 37.23 $117.60 384.71 199.03 64 74 1.93 1.18 20.33 27 74 2.36 55.26 27.74 7.22 77.93 134.29 285.18 94 46 12 09 $1,396.19 $7,786.32 190.69 307.40 2 70 1.65 28 47 F 19 Vendor CENTURYLINK -QWEST OLYMPIC PRINTERS INC PACIFIC OFFICE EQUIPMENT INC PORT ANGELES FIRE DEPARTMENT QUILL CORPORATION VERIZON WIRELESS WASHINGTON (DES), STATE OF Fire Department CENTURYLINK -QWEST JIM'S PHARMACY INC Mike Sanders SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC VERIZON WIRELESS Fire Department CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description 11 -23 NC 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/0 3604570411199B 11 -16 A/0 206T359336570B 11 -14 NC 3604576684085B 11 -14 A/C 3604571535571B 11 -14 A/C 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/0 .3604570411199B 11 -16 A/0 206T359336570B -11 -14 NC 3604576684085B ENVELOPES OFFICE MACHINES ACCESS OFFICE MACHINES ACCESS POSTAGE PAPER (OFFICE,PRINT SHOP) PAPER OFFICE,PRINT SHOP) CITY BLACKBERRY BILL RADIO TELECOMMUNICATION RADIO TELECOMMUNICATION Fire Administration 11 -14 NC 3604571535571B 11 -14 A/0 3604570831558B 11 -23 A/0 206T302306084B 11 -23 A/0 206T310164584B 11 -14 A/0 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B 11 -14 NC 3604576684085B FLU SHOTS REIMBURSE CLOTHING MACHINERY HEAVY HRDWARE 001 6020 522.31 -01 001- 6020 522.20 -80 001 6020 -522 31 -01 001 6020 -522 42 -10 Division Total: 001 6021 -522 42 -10 001 6021 -522 42 -10 001 6021 522.42 -10 001 6021 522.42 -10 CLOTHING APPAREL OFFICE SUPPLIES, GENERAL 11 -15 a/c 264395724 -00001 Fire Supression 11 -14 A/C 3604571535571B 11 -14 A/0 3604570831558B 11 -23 NC 206T302306084B 11 -23 NC 206T310164584B Page 7 Account Number 001 6010- 522.42 -10 001 6010- 522.42 -10 001 6010 -522 42 -10 001 6010- 522.42 -10 001 6010- 522.42 -10 001 6010- 522.42 -11 001 6010- 522.42 -11 001 6010- 522.42 -11 001 6010- 522.42 -11 001 6010- 522.42 -11 001 6010- 522.42 -11 001 6010- 522.42 -11 001 6010 -522 42 -1.1 001 6010 522.31 -01 001 6010- 522.45 -31 001 6010 -522 45 -31 001 6010- 522.42 -10 001 6010 522.31 -01 001 6010 522.31 -01 001 6010 -522 42 -10 001 6010- 522.42 -10 001 6010 -522 42 -11 Division Total: 001 6020 -522 42 -10 001 6020 522.42 -10 001 6020 522.42 -10 001 6020 522.42 -10 001 6020 -522 42 -10 001 6020 -522 42 -10 001 6020 522.42 -10 001 6020 -522 42 -10 001 6020 -522 41 -50 001 6020 522.20 -80 Invoice Amount 38.84 3.30 77.37 38.84 1010 0.77 0.47 8.13 11.10 0.94 22.11 11.10 2.89 86.39 43.53 40.99 33.56 123.25 75.71 57.63 2.84 7.75 $1,228.52 2.50 1.53 26.44 36.07 3 06 71.84 36 07 9.38 150.00 130.08 10.47 56.80 10 63 26.04 $570.91 0 19 0.12 2.03 2.77 Date 12/14/2011 F 20 or Vendor CENTURYLINK -QWEST CLALLAM CNTY DIV OF ENV HEALTH JIM'S PHARMACY INC Fire Department CENTURYLINK -QWEST RDJ Specialties, Inc POSITIVE PROMOTIONS SWAIN'S GENERAL STORE INC VERIZON WIRELESS WASHINGTON (DES), STATE OF Fire Department CENTURYLINK -QWEST Fire Department ANGELES MILLWORK LUMBER CO ANGELES PLUMBING INC FERRELLGAS INC Discount Cabinets of Washingto MRS CLEAN PORT ANGELES FIRE DEPARTMENT THURMAN SUPPLY Fire Department CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B 11 -14 NC 3604576684085B Bruch /Secondez Eaton FLU SHOTS Fire Volunteers 11 -14 A/C 3604571535571B 11 -14 A/C 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 NC 3604570411199B 11 -16 NC 206T359336570B 11 -14 A/C 3604576684085B PREVENTION SUPPLIES WRISTBANDS MASS TRANS,ACCES& PARTS CITY BLACKBERRY BILL RADIO TELECOMMUNICATION 001 6030 522.42 -10 Fire Prevention 11 -14 NC 3604571535571B 11 -14 NC 3604570831558B 11 -23 NC 206T302306084B 11 -23 NC 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B 11 -14 A/C 3604576684085B Fire Training LUMBER REPAIR PROPANE CABINETS CLEANING SERVICES SUPPLIES HARDWARE AUTO TRUCK MAINT Facilities Maintenance 11 -14 NC 3604571535571B 11 -14 A/C 3604570831558B Division Total: 001 6040 522.42 -10 001 6040 -522 42 -10 001 6040 522.42 -10 001 6040 522.42 -10 001 6040 522.42 -10 001 6040 522.42 -10 001 6040 -522 42 -10 001 6040 522.42 -10 Division Total: 001 6050 522.48 -10 001 6050 -522 48 -10 001 6050 522.47 -10 001 6050 522.48 -10 001 6050 522.41 -50 001 6050 522.31 -20 001 6050 522.48 -10 ITEMS 001 6050 522.48 -10 Division Total: 001 6060 525.42 -10 001 6060 525.42 -10 Page 8 Account Number 001 6021 522.42 -10 001- 6021 522.42 -10 001 6021 522.42 -10 001 6021 -522 42 -10 001 6021 522.41 -50 001 6021 -522 41 -50 001 6021 522.41 -50 Division Total: 001 6030 522.42 -10 001 6030 522.42 -10 001 6030 522.42 -10 001 6030 522.42 -10 001 6030 522.42 -10 001 6030 522.42 -10 001 6030 -522 42 -10 001 6030 522.42 -10 001 6030 522.31 -01 001 6030 522.31 -01 001 -6030- 522.31 -01 001 6030 -522 42 -10 Date 12/14/2011 Invoice Amount 0.24 5 53 2.77 0 72 62.00 62.00 60.00 $198.37 0 39 0.24 4 07 5:55 0.47 11.05 5 55 1 44 234.21 96.43 18.94 57.63 0.91 $436.88 0.39 0.24 4.07 5.55 0 47 11.05 5.55 1.44 $28.76 2.36 151 32 578.66 134.42 395 00 53.82 6.01 17.82 $1,339.41 1.73 1.06 F 21 Vendor CENTURYLINK -QWEST Fire Department AMERICAN PUBLIC WORKS ASSN CANON USA, INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST CLALLAM CNTY ROAD DEPT CONNEY SAFETY PRODUCTS Randall Brackett OFFICE DEPOT PACIFIC OFFICE EQUIPMENT INC SHARP ELECTRONICS CORP VERIZON WIRELESS WASHINGTON (DES), STATE OF Public Works -Gen Fnd ASM SIGNS CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description 11 -23 NC 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 NC 3604576684085B Emergency Management Fire Department MEMBERSHIP RENEWAL RENTAULEASE EQUIPMENT Network Services 11 -14 NC 3604571535571B 11 -14 A/C 3604570831558B 11 -23 NC 206T302306084B 11 -23 NC 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 A/C 3604576684085B PW CONSTRUCTION RELATED FIRST AID SAFETY EQUIP MILEAGE REIMBURSEMENT SUPPLIES COMPUTERS,DP WORD PROC SUPPLIES OFFICE MACHINES ACCESS OFFICE MACHINES ACCESS MX2600N COPIER NOV 2011 11 -22 a/c 571136182 -00001 CITY BLACKBERRY BILL 11 -28 a/c 271138138 -00002 RADIO TELECOMMUNICATION Pub Wks Administration Public Works -Gen Fnd SIGNS, SIGN MATERIAL 11 -14 A/C 3604571535571B 11 -14 NC 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B Page 9 Account Number 001 6060 525.42 -10 001 6060 525.42 -10 001 6060 525.42 -10 001 6060 -525 42 -10 001 6060 525.42 -10 001 6060 525.42 -10 Division Total: Department Total: 001 7010- 532.49 -01 001 7010 532.45 -31 001 7010 532.42 -12 001 7010 -532 42 -10 001 7010 1532 42 -10 001 7010- 532.42 -10 001 7010- 532.42 -10 001 7010- 532.42 -10 001 7010- 532.42 -10 001 7010- 532.42 -10 001 7010- 532.42 -10 001 7010 532.41 -50 001 7010- 532.35 -01 001- 7010 532.31 -01 001- 7010 532.31 -01 001 7010 532.31 -01 001 7010 532.31 -01 001 7010 -532 45 -31 001 7010 532.45 -31 001 7010 -532 45 -31 001 7010 -532 42 -10 001 7010- 532.42 -10 001 7010- 532.42 -10 001 7010- 532.42 -10 Division Total: Department Total: 001 8010 -574 41 -50 001 8010 -574 42 -10 001 8010 -574 42 -10 001 8010 -574 42 -10 001 8010- 574.42 -10 001 8010 -574 42 -10 001 8010- 574.42 -10 001 8010- 574.42 -10 Date 12/14/2011 Invoice Amount 18 30 2497 2.11 49.74 24 97 6.50 $129.38 $3,932.23 931.00 784.44 108.40 5.97 3.65 63.04 86.01 7.30 171.31 86.01 -22.34 367.80 109,11 42 74 227 54 321.28 109.17 505.15 247.87 142 87 86.29, 57 77 39.68 101.29 $4,628.03 $4,6213.03 833.15 0.58 0.35 6.10 8.32 071 16.58 8.32 F 22 0 4 ,771J- Vendor CENTURYLINK -QWEST COSTCO CREDIT CARD PMTS DIGITAL IMAGING SOLUTIONS INC OLYMPIC STATIONERS INC PORT ANGELES CITY TREASURER SUNSET DO -IT BEST HARDWARE WASHINGTON (DES), STATE OF Parks Dept CENTURYLINK -QWEST DIGITAL IMAGING SOLUTIONS INC WASHINGTON (DES), STATE OF Parks Dept CAPACITY PROVISIONING INC CENTURYLINK -QWEST OLYMPIC STATIONERS INC QUIRING MONUMENTS INC WASHINGTON (DES), STATE OF Parks Dept ASM SIGNS CAPACITY PROVISIONING INC CED /CONSOLIDATED ELEC DIST INC CENTURYLINK -QWEST NOV COPIES City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description 11 -14 A/C 3604576684085B OFFICE SUPPLIES, GENERAL NOV COPIES OFFICE SUPPLIES, GENERAL Lighting Christmas Fair Decoration HARDWARE,AND ALLIED ITEMS RADIO TELECOMMUNICATION Parks Administration 11 -20 a/c 206T217227465B 11 -14 A/C 3604571535571B 11 -14 NC 3604570831558B 11 -23 NC 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 A/C 3604576684085B RADIO TELECOMMUNICATION Senior Center Network Services 11 -14 NC 3604571535571B 11 -14 A/C 3604570831558B 11 -23 NC 206T302306084B 11 -23 A/C 206T310164584B 11 -14 A/C 3604570968343B 11 -14 NC 3604570411199B 11 -16 A/C 206T359336570B 11 -14 NC 3604576684085B OFFICE SUPPLIES, GENERAL CEMETERY MARKERS RADIO TELECOMMUNICATION Ocean View Cemetery SIGNS, SIGN MATERIAL Network Services Network Services ELECTRICAL EQUIP SUPPLY 11 -14 A/C 3604571535571B 11 -14 NC 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B Page 10 Account Number 001 8010- 574.42 -10 001 8010 -574 31 -01 001 8010- 574.45 -31 001 8010 574.31 -01 001 8010 574.31 -01 001 8010 574.31 -01 001 8010 -574 31 -01 001 8010- 574.42 -10 Division Total: 001 8012 -555 42 -10 001 8012- 555.42 -10 001 8012- 555.42 -10 001 8012- 555.42 -10 001 8012 -555 42 -10 001 8012- 555.42 -10 001 8012- 555.42 -10 001 8012- 555.42 -10 001 8012- 555.42 -10 .001- 8012- 555.45 -31 001 8012- 555.42 -10 Division Total: 001 8050 -536 42 -12 001 8050 536.42 -10 001 8050 -536 42 -10 001- 8050 -536 42 -10 001 8050 536.42 -10 001 8050 -536 42 -10 001 8050 536.42 -10 001 8050 536.42 -10 001 8050 536.42 -10 001 8050 536.31 -01 001 8050 536.34 -01 001 8050 536.42 -10 Division Total: 001 8080 -576 31 -20 001 8080 -576 42 -12 001 8080 576.42 -12 001 8080 576.31 -20 001 8080 576.42 -10 001 8080 576.42 -10 001 8080 -576 42 -10 001 8080 576.42 -10 Date 12/14/2011 Invoice Amount 2.17 24 40 67.43 46.83 43.41 8.67 18.81 9.91 $1,095.74 57.46 0.58 0.35 6.10 8.32 0.71 16.58 8.32 2.17 62.25 0.45 $163.29 185.50 0.39 0 24 4.07 5.55 0.47 11.05 5.55 1 44 6 24 288.00 0.83 $509.33 16.91 185.50 95.40 57.15 1 93 1.18 20.33 27 74 F 23 Vendor CENTURYLINK -QWEST ENVIROTECH SERVICES, INC FERGUSON ENTERPRISES INC GROVES CRANE CO Corey Delikat SUNSET DO -IT BEST HARDWARE THURMAN SUPPLY VERIZON WIRELESS WASHINGTON (DES), STATE OF XEROX CORPORATION Parks Dept AIR FLO HEATING COMPANY INC -ORKIN COMPANY INC THURMAN SUPPLY Facilities Maintenance AMSAN CENTURYLINK -QWEST SWAIN'S GENERAL STORE INC Facilities Maintenance CED /CONSOLIDATED ELEC DIST INC CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 11/29/2011 Page 11 To: 12/9/2011 Description 11 -14 NC 3604570968343B 11 -14 NC 3604570411199B 11 -16 A/C 206T359336570B 11 -14 NC 3604576684085B CLEANING COMPOSITION /SOLV PLUMBING EQUIP FIXT,SUPP RENTAULEASE EQUIPMENT MILEAGE REIMBURSEMENT SUPPLIES 001- 8080 576.31 -20 AMUSEMENT,DECORATIONS,ENT 001 8080 576.31 -20 SUPPLIES 001 8080 576.31 -20 PIPE FITTINGS 001- 8080 576.31 -20 11 -22 a/c 571136182 -00003 001 8080 576 :42 -10 RADIO TELECOMMUNICATION 001 8080 576.42 -10 RENTAULEASE EQUIPMENT 001 8080 576.45 -31 Park Facilities Division Total: Parks Dept Department Total: EQUIPMENT MAINTENANCE,REC 001 8112 555.4840 POISONS AGRICUL• &iINDUSTR 001- 8112- 555.48 -10. HARDWARE,AND ALLIED ITEMS 001 8112 555.31 -20 Senior Center Facilities Division Total: JANITORIAL SUPPLIES 001 8130 518.31 -01 JANITORIAL SUPPLIES 001 8130 518.31 -01 JANITORIAL SUPPLIES 001 8130 518.31 -01 JANITORIAL SUPPLIES 001 8130 518.31 -01 JANITORIAL SUPPLIES 001- 8130 518.31 -01 JANITORIAL SUPPLIES 001- 8130 518.31 -01 JANITORIAL SUPPLIES 001 8130 -518 31 -01 11 -14 A/C 3604571535571B 001 8130 -518 42 -10 11 -14 A/C 3604570831558B 001- 8130 518.42 -10 11 -23 NC 206T302306084B 001 8130 518.42 -10 11 -23 A/C 206T310164584B 001 8130 518.42 -10 11 -14 NC 3604570968343B 001 8130 -518 42 -10 11 -14 A/C 3604570411199B 001 8130 518.42 -10 11 -16 A/C 206T359336570B 001- 8130 518.42 -10 11 -14 NC 3604576684085B 001 8130 518.42 -10 HARDWARE,AND ALLIED ITEMS 001 8130 518.31 -01 Custodial /Janitorial Svcs Division Total: ELECTRICAL EQUIP SUPPLY 001 8131 518.31 -20 11 -16 a/c 206T55724768B 001 -8131 -518 42 -10 11 -14 A/C 3604571535571B 001 8131 -518 42 -10 11 -14 A/C 3604570831558B 001 8131 518.42 -10 Account Number 001 8080 -576 42 -10 001 8080 -576 42 -10 001 8080 576.42 -10 001 8080 576.42 -10 001 8080 -576 31 -40 001 8080 576.31 -20 001 8080 576.48 -10 001 8080 576.31 -01 Date 12/14/2011 Invoice Amount 2.36 55.26 27.74 7.22 462.33 271.31 292.68 39.29 22.99 103.20 2.23 5.77 114.98 2 11 62.62 $1,878.23 $3,646.59 6,846.56 59.62 17.20 $6,923.38 2.86 45.92 11 66 116.64 13.37 -4 34 8.67 0.19 0.12 2 03 2.77 0.24 5 53 2.77 0 72 146.30 $355.45 25 40 57 46 0 19 0 12 F -24 Vendor CENTURYLINK -QWEST Facilities Maintenance CENTURYLINK -QWEST DIGITAL IMAGING SOLUTIONS INC WASHINGTON (DES), STATE OF Recreation Activities CENTURYLINK -QWEST DIGITAL IMAGING SOLUTIONS INC PORT ANGELES SCHOOL DISTRICT SWAIN'S GENERAL STORE INC WASHINGTON (DES), STATE OF Recreation Activities CENTURYLINK -QWEST COSTCO CREDIT CARD PMTS DIGITAL IMAGING SOLUTIONS INC City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description 11 -23 NC 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B 11 -14 A/C 3604576684085B Central Svcs Facilities Facilities Maintenance 11 -14 NC 3604571535571B 11 -14 A/C 3604570831558B 11 -23 A/0 206T302306084B 11 -23 A/0 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/0 3604570411199B 11 -16 A/0 206T359336570B 11 -14 A/0 3604576684085B NOV COPIES -RADIO TELECOMMUNICATION Sports Programs 11 -14 A/0 3604571535571B 11 -14 A/0 3604570831558B 11 -23 A/0 206T302306084B 11 -23 A/0 206T310164584B 11 -14 A/0 3604570968343B 11 -14 A/0 3604570411199B 11 -16 A/0 206T359336570B 11 -14 A/0 3604576684085B NOV COPIES CUSTODIAL SERVICES FOR TI SPORTING ATHLETIC EQUIP RADIO TELECOMMUNICATION Special Events 11 -14 A/0 3604571535571 B 11 -14 A/0 3604570831558B 11 -23 A/0 206T302306084B 11 -23 A/0 206T310164584B 11 -14 A/0 3604570968343B 11 -14 A/0 3604570411199B 11 -16 A/0 206T359336570B 11 -14 A/0 3604576684085B PAPER (OFFICE,PRINT SHOP) NOV COPIES Page 12 Account Number 001 8131- 518.42 -10 001 8131- 518.42 -10 001 -8131 -518 42 -10 001 8131 518.42 -10 001 8131 518.42 -10 001 8131 518.42 -10 Division Total: Department Total: 001 8221 574.42 -10 001 8221 574.42 -10 001 8221 574.42 -10 001 8221 574.42 -10 001 8221 574.42 1 10 001 8221 574.42 -10 001 8221 -574 42 -10 001 8221 574.42 -10 001 8221 574.45 -31 001 -8221- 574.42 -10 Division Total: 001 8222 574.42 -10 001 8222 574.42 -10 001 8222 574.42 -10 001 8222 574.42 -10 001 8222 574.42 -10 001- 8222 574.42 -10 001 8222 574.42 -10 001 8222 574.42 -10 001 8222 574.45 -31 001 8222 574.41 -50 001 8222 574.31 -01 001 8222 574.42 -10 Division Total: 001 8224 -574 42 -10 001 8224 574.42 -10 001 8224 574.42 -10 001 8224 574.42 -10 001 8224 -574 42 -10 001 8224 574.42 -10 001 8224 574.42 -10 001 8224 574.42 -10 001 8224 574.31 -01 001 8224 574.45 -31 Date 12/14/2011 Invoice Amount 2.03 2.77 0.24 5.53 2.77 0.72 $97.23 $7,376.06 0.19 0.12 2 03 2.77 0.24 5.53 2.77 0 72 119.31 0.76 $134.44 0 19 0 12 2.03 2.77 0 24 5.53 2.77 0.72 119.31 114.68 85.31 2 64 $336.31 0.19 0.12 2.03 2.77 0.24 5.53 2.77 0.72 190.25 119.31 F 25 Vendor Aglazing Art Studio PORT ANGELES CITY TREASURER WASHINGTON (DES), STATE OF Recreation Activities PORT ANGELES CHAMBER OF COMM Lodging Excise Tax AIR FLO HEATING COMPANY INC ANGELES MILLWORK LUMBER CO "'APPLY -A -LINE, INC BLAKE SAND GRAVEL CAPACITY PROVISIONING INC CENTURYLINK -QWEST ENVIROTECH SERVICES, INC FASTENAL INDUSTRIAL HARTNAGEL BUILDING SUPPLY INC LAKESIDE INDUSTRIES INC PUD #1 OF CLALLAM COUNTY SUNSET DO -IT BEST HARDWARE THURMAN SUPPLY City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description ORNAMENT CRAFT PROJECT After School Supplies After School Supplies After School Supplies After School Supplies RADIO TELECOMMUNICATION Youth /Family Programs Recreation Activities General Fund 2011 MKTG /MEDIA CAMPAIGN Lodging Excise Tax Lodging Excise Tax Lodging Excise Tax Fund EQUIPMENT MAINTENANCE,REC JANITORIAL SUPPLIES SUPPLIES HARDWARE,AND ALLIED ITEMS HAND TOOLS ,POW &NON POWER PAVEMENT MARKERS SUPPLIES SUPPLIES CONCRETE METAL CULVERTS CONCRETE METAL CULVERTS Network Services 11 -14 NC 3604571535571B 11 -14 NC 3604570831558B 11 -23 NC 206T302306084B 11 -23 NC 206T310164584B 11 -14 NC 3604570968343B 11 -14 NC 3604570411199B 11 -16 A/C 206T359336570B 11 -14 A/C 3604576684085B CLEANING COMPOSITION /SOLV SIGNS, SIGN MATERIAL PAI NTS,COATI NGS, WALLPAPER ROAD /HWY MATERIALS ASPHLT ROAD /HWY MATERIALS ASPHLT Laundsen Blvd L St SR 101 Euclid SUPPLIES BARRELS, DRUMS, KEGS, CTN PLUMBING EQUIP FIXT,SUPP Page 13 Account Number 001 8224 574.31 -01 001 8224 574.31 -01 001 8224 574.31 -01 001 8224 574.31 -01 001 8224 574.31 -01 001- 8224 574.42 -10 Division Total: Department Total: Fund Total: 101- 1430 557.50 -83 Division Total: Department Total: Fund Total: 102- 7230 542.48 -10 102 7230 542.31 -01 102 7230 542.31 -20 102- 7230 542.31 -20 102- 7230 -542 35 -01 102- 7230 542.48 -10: 102- 7230 542.31 -20 102- 7230 542.31 -20 102 7230 542.31 -20 102- 7230 542.31 -20 102 7230 -542 42 -12 102- 7230 542.42 -10 102 7230 -542 42 -10 102- 7230 542.42 -10 102- 7230 542.42 -10 102- 7230 542.42 -10 102- 7230 542.42 -10 102- 7230 542.42 -10 102- 7230 542.42 -10 102 7230 542.31 -01 102- 7230 542.31 -25 102- 7230 542.31 -20 102 7230 542.31 -20 102- 7230 542.31 -20 102- 7230 542.47 -10 102- 7230 542.47 -10 102 7230 542.31 -01 102- 7230 542.31 -20 102 7230 542•31 -20 Date 12/14/2011 Invoice Amount 105.00 11.87 27.90 80.22 3.24 1.44 $553.60 $1,024.35 $114,810.43 5,527.48 $5,527.48 $5,527.48 $5,527.48 1,626.51 7.57 5 47 2.92 31.52 10,829.16 27 32 165.10 57.63 115.26 107.59 0.96 0.59 10 17 13.87 1 18 27 63 13 87 3 60 924.65 39 99 40.47 1,473 80 183.35 28.54 13.66 54.34 323.03 22.29 F 26 Vendor VERIZON WIRELESS WASHINGTON (DES), STATE OF WHISTLE WORKWEAR XEROX CORPORATION Public Works- Street BUXTON COMPANY CENTURYLINK -QWEST PORT ANGELES CITY TREASURER PORT OF -PORT ANGELES VERIZON WIRELESS Economic Development CENTURYLINK -QWEST VERIZON WIRELESS WASHINGTON (DES), STATE OF Economic Development CAPACITY PROVISIONING INC CENTURYLINK -QWEST City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Date 12/14/2011 Description Account Number Invoice Amount 11 22 a/c 571136182 -00003 102 7230 -542 42 -10 168.26 RADIO TELECOMMUNICATION 102 7230 -542 42 -10 2.27 FIRST AID SAFETY EQUIP 102- 7230 542.31 -01 659 65 RENTAULEASE EQUIPMENT 102 7230 542.45 -31 62.62 Street Division Total: $17,044.84 Public Works- Street Department Total: $17,044.84 Street Fund Fund Total: $17,044.84 CONSULTING COMMUNITY ID 103 -1511- 558.41 -50 17,500.00 11 -14 NC 3604571535571 B 103- 1511- 558.42 -10 0.10 11 -14 NC 3604570831558B 103 1511 558.42 -10 0.06 11 -23 A/C 206T302306084B 103 1511 558.42 -10 1.02 11 -23 A/C 206T310164584B 103 -1511- 558.42 -10 1.39 11-14 A/C 3604570968343B 103- 1511 558 142 -10' 0.12 11 -14 NC 3604570411199B 103 1511 558.42 -10 2.76 11 -16 A/C 206T359336570B 103 1511 -558 42 -10 1.39 11 -14 A/C 3604576684085B 103 1511 558.42 -10 0.36 Chamber Mtg -West 103 1511- 558.31 -01 13.00 HARBORWORKS UNSPENT-FUND :103- 1511 558.49 -90 2,963.89 --CITY BLACKBERRY BILL r.. 103- 1511- 558.42.10 28.81 Economic Development Division Total: $20,512.90 Economic Development Department Total: $20,512.90 Economic Development Fund Total: $20,512.90 11 -14 NC 3604571535571B 106 1512 558.42 -10 0.19 11 -14 A/C 3604570831558B 106 1512 558.42 -10 0 12 11 -23 A/C 206T302306084B 106 1512 558.42 -10 2.03 11 -23 NC 206T310164584B 106 1512 558.42 -10 2 77 11 -14 NC 3604570968343B 106 1512 558.42 -10 0.24 11 -14 A/C 3604570411199B 106 1512 558.42 -10 5.53 11 -16 A/C 206T359336570B 106 1512 558.42 -10 2.77 11 -14 NC 3604576684085B 106 1512 -558 42 -10 0.72 11 -15 a/c 264230412 -00003 106 1512 -558 42 -10 37.30 RADIO TELECOMMUNICATION 106 1512 558.42 -10 0.68 Archaeologist Division Total: $52.35 Economic Development Department Total: $52.35 Cultural Resources Fund Total: $52.35 Network Services 107 5160 528.42 -12 185 50 11 -14 NC 36045715355718 107 5160 528.42 -10 5 20 11 -14 A/C 3604570831558B 107 -5160 -528 42 -10 3.18 11 -23 NC 206T302306084B 107 5160 528.42 -10 54.90 11 -23 NC 206T310164584B 107 5160- 528.42 -10 74.91 11 -14 NC 3604570968343B 107 5160 528.42 -10 6.36 11 -14 A/C 3604570411199B 107 5160 528.42 -10 F 14_9 21 Page 14 Vendor CENTURYLINK -QWEST FCS GROUP PACIFIC OFFICE EQUIPMENT INC PORT ANGELES POLICE DEPARTMENT Battery- PenCom PUGET SOUND POLYGRAPH EXAMINERS SECURITY,FIRE,SAFETY SERV SECURITY,FIRE,SAFETY SERV 3RD QUARTER CITY BLACKBERRY BILL RADIO TELECOMMUNICATION Pencom Pencom QWEST CORP DBA CENTURYLINK VERIZON WIRELESS WASHINGTON (DES), STATE OF Pencom SWAIN'S GENERAL STORE INC Firearms Range BANK OF NEW YORK De Service BANK OF NEW YORK Debt Service WESTON SOLUTIONS, INC Capital Projects -Pub Wks JORDAN EXCAVATING OLYMPIC PRINTERS INC STUDIO CASCADE, INC Capital Projects -Pub Wks STUDIO CASCADE, INC Capital Projects -Pub Wks RYAN, SWANSON CLEVELAND, PLLC Capital Projects -Pub Wks City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description 11 -16 NC 206T359336570B 11 -14 NC 3604576684085B 11 -23 a/c 206T41 1 91 8873B 12 -02 a/c 360Z020380301B CONSULTING -RATE STUDY COMPUTER ACCESSORIES &SUP Pencom Fund POLICE EQUIPMENT SUPPLY Firearms Range Firearms Range Firearms Range ADMIN FEE- PORUTGOREF01 2001 GO Bond- Refunding Debt Service 2001 GO Refunding Bonds ADMIN FEES- PORANGREF05 2005 GO Bond Refunding Debt Service 2005 GO Refunding Bonds CMMS GF -Pub Wks Projects CONSTRUCTION SERVICES,HEA CONSTRUCTION SERVICES,HEA COMMUNICATIONS /MEDIA SERV CONSULTING -WTIP CONSULTING -WTIP CONSULTING -WTIP CONSULTING -WTIP GF- Street Projects CONSULTING -WTIP ST- Sidewalk Improvement GATEWAY PARAMETRIX ST -Multi -Modal Transp Ctr Capital Projects -Pub Wks Page 15 Account Number 107- 5160- 528.42 -10 107 5160 -528 42 -10 107- 5160- 528.42 -11 107- 5160- 528.42 -11 107- 5160- 528.41 -50 F 107 5160- 528.48 -10 107- 5160 -528 31 -01 107- 5160- 528.41 -50 107- 5160- 528.41 -50 107- 5160- 528.48 -10 107- 5160- 528.42 -10 107- 5160- 528.4-2 -10 Division Total: Department Total: Fund Total: 178 5351 -521 31 -20 Division Total: Department Total: Fund Total: 211- 2419 591.41 -50 Division Total: Department Total: Fund Total: 212 2489 -591 41 -50 Division Total: Department Total: Fund Total: 310- 7919- 594.65 -10 Division Total: 310- 7930 595.65 -10 310 7930 -595 65 -10 310 7930 -595 44 -10 310- 7930 -595 41 -50 310- 7930 595.41 -50 310- 7930 595.41 -50 310- 7930 595.41 -50 Division Total: 310- 7961- 595.41 -50 Division Total: 310- 7965- 595.41 -50 Division Total: Department Total: Date 12/14/2011 Invoice Amount 74.91 19.49 57.46 1,043 76 1,665.00 502.88 43.42 225.00 225.00 650.00 173.19 76.96 $5,236:33• $5,236.33 $5,236.33 18.30 $18.30 $18.30 $18.30 301.75 $301.75 $301.75 $3011.75 302.57 $302.57 $302.57 $302.57 1,100 00 $1,100.00 30,500 00 172,134.00 158,05 3,006 59 3,865.61 859.03 859.03 $211,382.31 91,530.11 $91,530.11 1,728.00 $1,728.00 $305,740.42 F 28 Vendor DEPT OF NATURAL RESOURCES Capital Projects -Attny CED /CONSOLIDATED ELEC DIST INC HANSON PIPE PRECAST, INC HUGHES UTILITIES LTD MARNE AND ASSOCIATES, INC HOLDEN, JEREMY D WESCO DISTRIBUTION INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST MARNE AND ASSOCIATES, INC TERRY DAHLQUIST VERIZON WIRELESS WASHINGTON (DES), STATE OF Public Works- Electric CAPACITY PROVISIONING INC CENTURYLINK -QWEST EES CONSULTING INC MARSH MUNDORF PRATT SULLIVAN WASHINGTON (DES), STATE OF City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description Capital Improvement AQ NWD STRUCTURE LEASE 8/ LATE PMT PENALTY Property Management Capital Projects -Attny Property Management Fund ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY Safety Code Book FINAL BILL REFUND ELECTRICAL CABLES WIRES Network Services 11 -14 NC 3604571535571B 11 -14 NC 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 NC 3604576684085B Safety Code Book Engineering- Electric Network Services 11 -14 A/C 3604571535571B 11 -14 A/C 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 A/C 3604576684085B PROF SERVICE -WPAG CONSULTING -WPAG RADIO TELECOMMUNICATION Page 16 Account Number Fund Total: 314- 3920 518.45 -30 314- 3920 518.49 -90 Division Total: Department Total: Fund Total: 401 0000 141.40 -00 401 0000 141.40 -00 401 0000 -141 40 -00 401 0000 141.40 -00 401 0000 141.40 -00 401 0000 -237 00 -00 401: 0000 122.10 -99 401 0000 141.40 -00 Division Total: Department Total: 401 -7111- 533.42 -12 401 7111- 533:42 -10 401 7111- 533.42 -10 401 7111- 533.42 -10 401 7111- 533.42 -10 401 7111- 533.42 -10 401 7111- 533.42 -10 401 7111- 533.42 -10 401 7111- 533.42 -10 401 7111- 533.35 -01 MEMBERSHIP RENEWAL REIMBU 401 -7111- 533.49 -01 11 -22 a/c 571136182 -00001 401- 7111- 533.42 -10 RADIO TELECOMMUNICATION 401 7111 533.42 -10 Division Total: 401 7120- 533.42 -12 401 7120- 533.42 -10 401 7120- 533.42 -10 401 7120- 533.42 -10 401 7120- 533.42 -10 401 7120 -533 42 -10 401 7120- 533.42 -10 401 7120- 533.42 -10 401 7120 -533 42 -10 401 7120- 533.49 -01 401 7120- 533.49 -01 401 7120- 533.42 -10 Date' 12/14/2011 Invoice Amount $305,740.42 707.00 18.13 $725.13 $725.13 $725.13 1,467.47 5,344.12 661.24 139.51 9,404.78 -8.36 880.28 15,203.35 $33,092.39 $33,092.39 92.22 0.58 0.35' 6.10 8 32 0.71 16 58 8 32 2.17 107.86 182.00 29.17 1.66 $456.04 92.22 0.58 0.35 6.10 8.32 0.71 16 58 8.32 2.17 316 24 998.63 24.25 F 29 Vendor Public Works- Electric ASPLUNDH TREE EXPERT CO BLAKE SAND GRAVEL CANON USA, INC CAPACITY PROVISIONING INC CED /CONSOLIDATED ELEC DIST INC CENTURYLINK -QWEST FASTENAL INDUSTRIAL FEDERAL EXPRESS CORP HANSEN SUPPLY COMPANY INC Brent Robinson Brian Wahto Kathy Trainor Logan Deane NAPA AUTO PARTS OLYMPIC LAUNDRY DRY CLEANERS OLYMPIC STATIONERS INC PACIFIC OFFICE EQUIPMENT INC City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description Power Systems 2011 Tree Tramming ELECTRICAL EQUIP SUPPLY RENTAL OR LEASE SERVICES Network Services Network Services ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL CABLES WIRES ELECTRICAL EQUIP SUPPLY. ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY 11 -16 a/c 206T326157000B 11 -14 NC 3604571535571B ,11 -14 NC 3604570831558B 11 -23 NC 206T302306084B 11 -23 NC 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 NC 3604576684085B 11 -16 a/c 206T322760994B 11 -16 a/c 206T323879996B 11 -16 a/c 206T323881998B FASTENERS, FASTENING DEVS Shipping Chgs ELECTRICAL EQUIP SUPPLY OFFICE SUPPLIES, GENERAL MEAL REIMBURSEMENT MEAL REIMBURSEMENT MILEAGE REIMBURSEMENT MEAL REIMBURSEMENT ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV OFFICE SUPPLIES, GENERAL RENTAL OR LEASE SERVICES Page 17 Account Number Division Total: 401 7180 -533 48 -10 401 7180- 533.34 -02 401 7180- 533.45 -31 401 -7180- 533.42 -12 401 7180- 533.42 -12 401 7180 -533 34 -02 401 7180- 533.34 -02 401 7180 533.34 -02 401 7180 -533 34 -02 401 7180- 533.34 -02 401 7180 533.34 -02 401 7180- 533.34 -02 401 7180- 533.34 -02 401 7180 533.34 -02 401 7180 -533 34 -02 401 7180 -533 42 -10 401 7180- 533.42 -10 401-7180-5,33,42-1,0 401 7180 533.42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180 -533 42 -10 401 7180- 533.42 -10 401 7180- 533.42 -10 401 7180 -533 42 -10 401 7180 -533 42 -10 401 7180- 533.34 -02 401 7180- 533.42 -10 401 7180 -533 31 -01 401 7180 533.31 -01 401 7180 533.31 -01 401 7180 533.31 -01 401 7180 533.31 -01 401 7180 533.31 -01 401 7180- 533.34 -02 401 7180 -533 34 -02 401 7180 533.41 -50 401 7180 533.41 -50 401 7180 -533 31 -01 401 7180 -533 45 -31 Date 12/14/2011 Invoice Amount $1,474.47 5,324.00 31.00 176.61 1,857.40 216.80 9.25 321.08 17.35 -823 84 16 04 78 94 .108 53 72 83 62.43 173 01 54 54 4 62 2.83 48..80 66.59 5 66 132.63 66 59 17.32 54.54 54.54 54 54 32.80 22.35 95.52 868.85 30.50 30.50 17.76 30.50 22.86 91 46 72.35 72.35 26 36 26 70 F 30 11110 ale..1- Vendor PORT ANGELES POWER EQUIPMENT RICHMOND 2 -WAY RADIO SAFETY SUPPLY COMPANY SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY WAGNER -SMITH EQUIPMENT CO WASHINGTON (DES), STATE OF Public Works- Electric AIR FLO HEATING COMPANY INC ANDERSON SONS GRAVEL BANK OF NEW YORK CAPACITY PROVISIONING INC City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY FIRE PROTECTION EQUIP /SUP ELECTRICAL EQUIP SUPPLY FASTENERS, FASTENING DEVS FASTENERS, FASTENING DEVS ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY FASTENERS, FASTENING DEVS FASTENERS, FASTENING DEVS FASTENERS, FASTENING DEVS ELECTRICAL EQUIP SUPPLY FASTENERS, FASTENING DEVS FASTENERS, FASTENING DEVS ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY_, ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY ELECTRICAL EQUIP SUPPLY RADIO TELECOMMUNICATION Electric Operations Public Works- Electric Electric Utility Fund EQUIPMENT MAINTENANCE,REC 402 7380 534.48 -10 ROAD /HWY MAT NONASPHALTIC 402 7380 534.31 -20 ADMIN FEE- PORANGWATRO9 402 7380 534.41 -50 Network Services 402 7380 534.42 -12 Network Services 402 7380 534.42 -12 CASCADE COLUMBIA DISTRIBUTION, INC CHEMICAL, COMMERCIAL,BULK CHEMICAL, COMMERCIAL,BULK CED /CONSOLIDATED ELEC DIST INC HARDWARE,AND ALLIED ITEMS CENTURYLINK -QWEST 11 -14 a/c 3604571270975B 11 -14 A/C 3604571535571B Page 18 Account Number 401 7180 533.34 -02 401 7180- 533.48 -10 401 7180 533.31 -01 401 7180- 533.34 -02 401 7180- 533.34 -02 401 7180 533.34 -02 401 7180 533.34 -02 401 7180- 533.34 -02 401 7180 -533 34 -02 401 7180 533.34 -02 401 7180- 533.34 -02 401 7180- 533.34 -02 401- 7180- 533.34 -02- 401- 7180- 533.34 -02 401 7180- 533.35 -01 401 7180- 533.34 -02 401 7180- 533.34 -02 401- 7180 -533 34 -02 401- 7180- 533.34 -02 401 7180- 533.34 -02 401 7180 533.34 -02 401 7180 533.34 -02 401 7180- 533.34 -02 401 7180 533.34 -02 401 -7180 -533 34 -02 401 7180- 533.35 -01 401 7180 533.35 -01 401 7180- 533.35 -01 401 7180- 533.42 -10 Division Total: Department Total: Fund Total: 402 7380 -534 31 -05 402 7380 534.31 -05 402 7380 534.31 -20 402 7380 -534 42 -10 402 7380 534.42 -10 Date 12/14/2011 Invoice Amount 35.73 48.78 273.58 18.69 5.20 31.20 16.85 28 90 12.95 15.21 32 09 35.01 65.77 4 68 77.83 32 38 30.17 19.85 7.52 3.76 19.09 66.49 5.03 1.11 8 87 152.12 691 47 126 49 15.86 $11,528.17 $13,458.68 $46,551.07 1,626.51 596.20 60.51 991.63 379.40 605.76 160.00 35.95 177.33 1 73 F 31 Vendor CENTURYLINK -QWEST DRY CREEK WATER ASSN, INC FASTENAL INDUSTRIAL FEDERAL EXPRESS CORP FOSTER PEPPER PLLC KARON'S FRAME CENTER LAKESIDE INDUSTRIES INC MORRISON EXCAVATING INC OFFICE DEPOT OLYMPIC LAUNDRY DRY CLEANERS OLYMPIC REGION CLEAN AIR AGCY OLYMPIC STATIONERS INC PORS ATTY AT LAW, THOMAS M SEARS COMMERCIAL ONE SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THURMAN SUPPLY TWISS ANALYTICAL LABORATORIES WASHINGTON (DES), STATE OF WASHINGTON (DOH), STATE OF XEROX CORPORATION Public Works -Water BUSINESS AND LEGAL REPORTS INC ANGELES MILLWORK LUMBER CO City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description 11 -14 NC 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B 11 -14 NC 3604576684085B 11 -23 a/c 206T411255315B SPECIAL SERVICES AGREEMEN SAFETY GLASSES AUTO TRUCK MAINT ITEMS Shipping Chgs FLUORIDE APPEAL ISSUES PICTURE FRAMING CONSTRUCTION SERVICES,GEN CONSTRUCTION SERVICES,GEN PW CONSTRUCTION RELATED SU,PPLIES RAGS,SHOP TOWELS,WIPING, ENVIRONMENTAL &ECOLOGICAL SUPPLIES PUD WATER ISSUE SUPPLIES SUPPLIES Nozzle Gun CLOTHING APPAREL NURSERY STOCK SUPPLIES Nozzle Gun SUPPLIES SUPPLIES TESTING &CALIBRATION SERVI TESTING &CALIBRATION SERVI RADIO TELECOMMUNICATION CERTIFICATION RENEWAL RENTAL/LEASE EQUIPMENT Water Public Works -Water Water Fund FIRST AID SAFETY EQUIP CHEMICAL LAB EQUIP SUPP Page 19 Account Number 402 7380 534.42 -10 402 7380 -534 42 -10 402 7380 534.42 -10 402 7380 534.42 -10 402 7380 -534 42 -10 402 7380 -534 42 -10 402 7380 534.42 -10 402 7380 534.42 -10 402 7380 534.33 -10 402- 7380 534.31 -01 402 7380 534.31 -01 402 7380 534.42 -10 402 7380 534.41 -50 402 7380 534.31 -01 402 7380 534.48 -10 402 7380 534.48 -10 402 7380 -534 48 -10 402 7380 534.31 -01 ,402-7380 402 7380 534.49 -90 402 7380 534.31 -01. 402 7380 534.41 -50 402 7380 534.35 -01 402 7380 534.31 -01 402 7380 534.35 -01 402 7380 534.31 -01 402 7380 534.31 -01 402 7380 534.35 -01 402 7380 534.31 -20 402 7380 534.31 -20 402 7380 534.41 -50 402 7380 534.41 -50 402 7380 534.42 -10 402 7380 534.43 -10 402 7380 534.45 -31 Division Total: Department Total: Fund Total: 403 0000 237.00 -00 Division Total: Department Total: 403 7480 535.31 -01 Date 12/14/2011 Invoice Amount 1.06 18.30 24.97 2 11 49.74 24.97 649 64.59 348 09 44.64 41.17 17.34 58.49 335 31 16,559.56 18,865 00 1,897.00 59.45 22.76_ 200 00 13.16 1,799.50 429 14 37 05 -8.10 65.41 51 64 8.10 13 21 27.09 210 00 22.50 10 73 546 00 62.62 $46,244.11 $46,244.11 $46,244.11 -33.71 $33.71 $33.71 20.74 F 32 Vendor ANGELES MILLWORK LUMBER CO BACKFLOW APPARATUS VALVE CO BANK OF NEW YORK BAXTER AUTO PARTS #15 BLAKE SAND GRAVEL BUSINESS AND LEGAL REPORTS INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST EDGE ANALYTICAL 7 WATER &SEWER TREATING CHEM403- 7480 535.41 -50 FEDERAL EXPRESS CORP Shipping Chgs 403- 7480 535.42 -10 FERGUSON ENTERPRISES INC PIPE FITTINGS 403- 7480 535.31 -20 K L SUPPLY INC NAPA AUTO PARTS NAUTILUS ENVIRONMENTAL PACIFIC OFFICE EQUIPMENT INC PORT ANGELES CITY TREASURER PUD #1 OF CLALLAM COUNTY SANDERSON SAFETY SUPPLY CO SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC THERMO FISHER SCIENTIFIC, LLC THURMAN SUPPLY USA BLUEBOOK III VERIZON WIRELESS City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description HARDWARE,AND ALLIED ITEMS PLUMBING EQUIP FIXT,SUPP ADMIN FEE- PORANGWATRO9 BELTS AND BELTING BRICKS CLAY PRODUCTS BRICKS CLAY PRODUCTS FIRST AID SAFETY EQUIP Network Services 11 -14 a/c 3604576315689B 11 -14 a/c 3604574859247B 11 -14 A/C 3604571535571B 11 -14 NC 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B 11 -14 NC 3604576684085B Page 20 Account Number 403 7480 535.31 -20 403 7480 535.31 -20 403 7480 -535 41 -50 403 7480 535.31 -01 403 7480 -535 31 -20 403 7480 535.31 -20 403 7480 535.49 -90 403 7480 535.42 -12 403 7480 535.42 -10 403 7480 -535 42 -10 403 7480 -535 42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 403 7480 535.42 -10 CLEANING COMPOSITION /SOLV 403 7480 535.31 -01 HAND TOOLS ,POW &NON POWER403- 7480 -535 31 -01 TESTING &CALIBRATION SERVI 403 7480 535.41 -50 COMPUTER ACCESSORIES &SUPF403 7480 535.31 -01 OFFICE MACHINES ACCESS 403 7480 535.31 -01 OFFICE MACHINES ACCESS 403 7480 -535 31 -01 Postage -Young 403 7480 535.42 -10 Postage -Young 403 7480 535.42 -10 Service Masters Rd 403 7480 535.47 -10 Service N Brook Ave 403 7480 535.47 -10 FIRST AID SAFETY EQUIP 403 7480 535.31 -01 ELECTRICAL CABLES WIRES 403 7480 535.31 -01 HARDWARE,AND ALLIED ITEMS 403 7480 535.31 -20 SUPPLIES 403 7480 535.31 -01 CHEMICAL LAB EQUIP SUPP 403 7480 535.31 -01 POWER GENERATION EQUIPMEN 403 7480 535.31 -20 SHIPPING AND HANDLING 403 7480 -535 42 -10 PIPE FITTINGS 403 7480 535.31 -20 CHEMICAL LAB EQUIP SUPP 403 7480 535.35 -01 SHIPPING AND HANDLING 403- 7480- 535.42 -10 11 -22 a/c 571136182 -00004 403 7480 535.42 -10 Date 12/14/2011 Invoice Amount 43.06 360 35 242.06 44.94 57.37 9.12 434.92 959.83 82.24 82.14 1.52 0.94 16.27 22.20 1.89 44.21 22.20 5.77 475.00 64.34 89.81 268.83 5.30 600.00 43.22 15 28 6.94 20 63 23.85 438.23 162 88 61.10 3 40 26.93 106.17 22.59 175.61 9 50 7.54 400.82 31.85 46 68 F 33 WASHINGTON (DES), STATE OF Public Works- WW /Stormw ROTATIONAL MOLDING, INC ANGELES MILLWORK LUMBER CO CAPACITY PROVISIONING INC CED /CONSOLIDATED ELEC DIST INC CENTURYLINK -QWEST FRESH DESIGN Michelle Hale Soma Conventon OFFICE DEPOT PENINSULA DAILY NEWS ROTATIONAL MOLDING, INC SUNSET DO -IT BEST HARDWARE WASHINGTON (DES), STATE OF WASTE CONNECTIONS, INC Public Works -Solid Waste AIR FLO HEATING COMPANY INC CAPACITY PROVISIONING INC CENTURYLINK -QWEST DON MEYER TRUCKING, INC City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Vendor Description WA STATE DEPARTMENT OF ECOLOGY ENVIRONMENTAL &ECOLOGICAL RADIO TELECOMMUNICATION Wastewater Public Works -WW /Stormwtr Wastewater Fund SHIPPING AND HANDLING LUMBER& RELATED PRODUCTS Network Services ELECTRICAL EQUIP SUPPLY 11 -14 NC 3604571535571B 11 -14 NC 3604516831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B 11 -14 NC 3604576684085B ARCHITECT &OTHER DESIGN MILEAGE REIMBURSEMENT MILEAGE REIMBURSEMENT SUPPLIES Recycle AcIv SHIPPING AND HANDLING PLUMBING EQUIP FIXT,SUPP RADIO TELECOMMUNICATION ENVIRONMENTAL &ECOLOGICAL Solid Waste- Collections Public Works -Solid Waste Solid Waste- Collections EQUIPMENT MAINTENANCE,REC Network Services 11 -14 A/C 3604571535571B 11 -14 A/C 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 A/C 3604576684085B HAULING SERVICES Page 21 Account Number 403 7480 535.49 -90 403 7480 535.42 -10 Division Total: Department Total: Fund Total: 404 0000 237.00 -00 Division Total: Department Total: 404 7580 -537 31 -01 404 7580 537.42 -12 404 7580 537.31 -01 404 7580 537.42 -10 404 7580 537.42 -10 404 7580 537.42 -10 404 7580 537.42 -10 404 7580 537.42 -10 404 7580 537.42 -10 404 7580 537.42 -10 404 7580 537.42 -10 404 7580 537.44 -10 404 7580 537.31 -01 404 7580 537.31 -01 404 7580 537.31 -01 404 7580 -537 44 -10 404 7580 537.49 -90 404 7580 537.31 -01 404 7580 537.42 -10 404 7580 537.41 -51 Division Total: Department Total: Fund Total: 405 7538 -537 49 -90 405 7538 -537 42 -12 405 7538 -537 42 -10 405 7538 537.42 -10 405 7538 -537 42 -10 405 7538 537.42 -10 405 7538 537.42 -10 405 7538 537.42 -10 405 7538 537.42 -10 405 7538 537.42 -10 405 7538 537.49 -90 Date 12/14/2011 Invoice Amount 6,724.40 8.08 $12,290.75 $12,290.75 $12,257.04 -14.62 $14 „62 $14.62 45 53 107.59 49.82 0.7T 0.47 8.13 11.10 0.94 22.11 11.10 2.89•• 540.00 44.68 85.80 22.00 336.00 188.62 2.99 5.06 49,454.63 $50,940.23 $50,940.23 $50,925.61 1,626.51 185.50 0.77 0 47 8.13 11 10 0 94 22.11 11.10 2.88 900.00 F 34 Vendor EDGE ANALYTICAL FEDERAL EXPRESS CORP Sonja Coventon PENINSULA DAILY NEWS PORT ANGELES TIRE FACTORY RAINBOW SWEEPERS, INC UNITEC CORPORATION WAK -IN MAN, INC WASHINGTON (DES), STATE OF WASTE CONNECTIONS, INC WORC -WA ORGANIC RECYCLING CNCL XEROX CORPORATION Public Works -Solid Waste INSTRUMENTATION NW, INC Public Works -Solid Waste CENTURYLINK-QWEST DATABAR INCORPORATED EDGE ANALYTICAL OFFICE DEPOT SUNSET DO -IT BEST HARDWARE VERIZON WIRELESS WASHINGTON (DES), STATE OF Public Works- WW /Stormw City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description TESTING &CALIBRATION SERVI Shipping Chgs MILEAGE REIMBURSEMENT Recycle Adv EQUIP MAINT REPAIR SERV ROADSIDE,GRNDS,REC, PARK EQUIP MAINT REPAIR SERV EQUIP MAINT REPAIR SERV ENVIRONMENTAL &ECOLOGICAL RADIO TELECOMMUNICATION ENVIRONMENTAL &ECOLOGICAL BLDG CONSTRUC. SERVICES- 'BLDG CONSTRUC SERVICES ENVIRONMENTAL &ECOLOGICAL ENVIRONMENTAL &ECOLOGICAL ENVIRONMENTAL &ECOLOGICAL ENVIRONMENTAL &ECOLOGICAL ENVIRONMENTAL &ECOLOGICAL ENVIRONMENTAL &ECOLOGICAL MEMBERSHIP DUES H. FREI RENTAL /LEASE EQUIPMENT SW Transfer Station CHEMICAL LAB EQUIP SUPP Solid Waste Landfill Public Works -Solid Waste Solid Waste LF/Trf Stn Account Number 405 7538 537.49 -90 405 7538 -537 41 -50 405 7538 537.31 -01 405 7538 537.44 -10 405 7538 537.31 -20 405 7538 537.49 -90 405 7538 537.48 -02 405 7538 537.49 -90 405 7538 537.48 -10 405 7538 -537 42 -10 405 7538 537.41 -51 405 7538 537.41 -51 405 7538 537.41 -51 405 7538 537.41 -51 405 7538 537.45 -30 405 7538 -591 71 -10 405 7538 591.71 -10 405 7538 592.81 -10 405 7538 592.81 -10 405 7538 537.49 -01 405 7538 537.45 -31 Division Total: 405 7585 -537 48 -10 Division Total: Department Total: Fund Total: 11 -14 NC 3604571535571 B 406 7412 538.42 -10 11 -14 A/C 3604570831558B 406 7412 -538 42 -10 11 -23 A/C 206T302306084B 406 7412 538.42 -10 11 -23 NC 206T310164584B 406 7412 538.42 -10 11 -14 NC 3604570968343B 406 7412 538.42 -10 11 -14 NC 3604570411199B 406 7412 538.42 -10 11 -16 A/C 206T359336570B 406 -7412- 538.42 -10 11 -14 A/C 3604576684085B 406 7412 538.42 -10 COMMUNICATIONS /MEDIA SERV 406- 7412 538.41 -50 TESTING &CALIBRATION SERVI 406 7412- 538.41 -50 SUPPLIES 406 7412- 538.31 -01 SUPPLIES 11 -22 a/c 571136182 -00001 RADIO TELECOMMUNICATION Stormwater Public Works -WW /Stormwtr Page 22 406 7412- 538.35 -01 406 7412- 538.42 -10 406 7412- 538.42 -10 Division Total: Department Total: Date 12/14/2011 Invoice Amount 62.00 18.73 104 78 567 48 14.03 447.15 1,084.00 3,534 76 1,572.30 11 71 1,241.18 263,285 17 254,244.94 5,367.27 5,367.27 25,581.23 25,453.96 37,197.50 37,324.77 125 00 62.62 $665,437.36 56.09 $56.09 $665,493.45 $665,493.45 0.39 0.24 4 07 5.55 0.47 11.05 5.55 1.44 1,143.07 392.00 118 61 79 08 19.20 2 11 $1,782.83 $1,782.83 F 35 Vendor NATIONAL SAFETY COUNCIL FIRST AID /CPR BOOKS PROGRESSIVE MEDICAL INTERNATIONAISALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE BLUMENTHAL UNIFORMS EQUIP CENTURYLINK -QWEST CHURCH, JEREMY CORDERY, SHARON John Hall. Mark Kanalainen MOROZ, JAMES SUNDIN, ERIK K SWAIN'S GENERAL STORE INC SYSTEMS DESIGN WEST, LLC VERIZON WIRELESS VIDACARE WASHINGTON (DES), STATE OF Fire Department AIR FLO HEATING COMPANY INC ALL WEATHER HEATING COOLING CAPACITY PROVISIONING INC CENTURYLINK QWEST City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description Account Number Stormwater Fund Fund Total: CLOTHING APPAREL 11 -14 NC 3604571535571B 11 -14 NC 3604570831558B 11 -23 NC 206T302306084B 11 -23 A/C 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B 11 -14 NC 3604576684085B CLOTHING REIMBURSEMENT CPR CLASS 11/15/11 REIMBURSE CLOTHING ALLOWA CLOTHING REIMBURSEMENT EDUCATIONAL SERVICES NATIONAL SAFETY COUNCIL FIRST AID /CPR BOOKS PROGRESSIVE MEDICAL INTERNATIONAISALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE SALE SURPLUS /OBSOLETE REIFENSTAHL, PATRICIA FIRST AID CLASS 11/16 1 CPR CLASS PUD 11/30/11 REIMBURSE CLOTHING ALLOWA CLOTHING APPAREL FINANCIAL SERVICES 11 -15 a/c 264395724 -00001 NEEDLE SETS RADIO TELECOMMUNICATION Medic I Fire Department Medic I Utility CITY REBATE CITY REBATE Network Services 11 -14 A/C 3604571535571B 11 -14 A/C 3604570831558B Page 23 409 0000 237.00 -00 409 0000 237.00 -00 409 0000 237.00 -00 409 0000 237.00 -00 Division Total: Department Total: 409 6025 526.20 -80 409 6025 526.42 -10 409 6025 -526 42 -10 409 6025 -526 42 -10 409 6025 526.42 -10 409- 6025 526 :42 -10 409 6025 -526 42 -10 409 6025 -526 42 -10 409 6025 -526 42 -10 409 6025 526.20 -80 409 6025 526 :31 -08 409 6025 526.20 -80, 409 6025 526.20 -80 409 6025 526.31 -08 409 6025 526.31 -08 409 6025 526.31 -02 409 6025 -526 31 -02 409 6025 526.31 -02 409 6025 526.31 -13 409 6025 526.31 -08 409 6025 526.31 -08 409 6025 526.20 -80 409 6025 526.20 -80 409 6025 526.41 -50 409 6025 526.42 -10 409 6025 526.31 -02 409 6025 526.42 -10 Division Total: Department Total: Fund Total: 421 7121- 533.49 -86 421 7121 -533 49 -86 421 7121 -533 42 -12 421 7121- 533.42 -10 421 7121 -533 42 -10 Date 12/14/2011 Invoice Amount $1,782.83 128.43 -5.67 146.82 22.59 $303.51 -$303.51 146.23 231 1.41 24.40 33.29 2.83 66.32 33.29 8.66 26.96 50.00 36:90 64.00 200.1)0 1,657.27 1,732.69 73.17 291.49 161.95 400.00 50 00 73 85 27.90 2,150.72 86 60 503.65 0.45 $7,906.34 $7,906.34 $7,602.83 915.00 1,000.00 430.00 0.39 0 24 F 36 Vendor CENTURYLINK -QWEST DAVE'S HEATING COOLING SVC GLASS SERVICES CO INC LAUREL BLACK DESIGN PENINSULA HEAT INC STEFFES CORPORATION WASHINGTON (DES).7STATE OF Public Works- Electric COLUMBIA TELECOMMUNICATIONS CORICONSULTING -BTOP PROJECT 451- 7188 594.65 -10 MARSH MUNDORF PRATT SULLIVAN GLENN WALDON MUELLER CO PENINSULA HEAT INC WA STATE PATROL -WASIS Public Works- Electric CH2M HILL INC FOSTER PEPPER PLLC Public Works -Water BROWN AND CALDWELL DAILY JOURNAL OF COMMERCE DELHUR INDUSTRIES INC Public Works -WW /Stormwtr BROWN AND CALDWELL Public Works -Equip Svcs BAXTER AUTO PARTS #15 City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 NC 3604570411199B 11 -16 A/C 206T359336570B 11 -14 NC 3604576684085B CITY REBATE CITY REBATE CITY REBATE COMMUNICATIONS /MEDIA SERV CITY REBATE BUILDING MAINT &REPAIR SER RADIO TELECOMMUNICATION Conservation Public Works- Electric Conservation CONSULTING -WPAG REPLACEMENT METERBASE AND ELECTRICAL EQUIP SUPPLY CUSTOMER REPAIRS SIX BACKGROUND CHECK Electric Projects Public Works- Electric Electric Utility CIP CONCRETE CYL PLCMNT ELWHA DAM REMOVAL ISSUES Water Projects Public Works -Water Water Utility CIP PAYMENT NO 48 COMMUNICATIONS /MEDIA SERV CSO PRE CLEARANCE Wastewater Projects Public Works -WW /Stormwtr WasteWater Utility CIP PAYMENT NO 48 Stormwater Util CIP Projs Public Works -Equip Svcs Stormwtr Util Projects AUTO TRUCK MAINT ITEMS Page 24 Account Number 421 7121- 533.42 -10 421- 7121- 533.42 -10 421 7121 533.42 -10 421 -7121- 533.42 -10 421 7121 -533 42 -10 421 -7121- 533.42 -10 421 7121 533.49 -86 421 7121- 533.49 -86 421 7121 533.49 -86 421 7121 533.41 -50 421 7121 533.49 -86 -421- 7121 533.49 -86 421 7121- 533.42 -10 Division Total: Department Total: Fund Total: 451 7188- 594.65 -10 451 7188- 594.65 -10 451- 7188- 594.65 -10 451 7188 -594 65 -10 451 7188- 594.65 -10 Division Total: Department Total: Fund Total: 452 7388 594.41 -50 452 7388 594.41 -50 Division Total: Department Total: Fund Total: 453 7488 -594 41 -50 453 7488 594.41 -50 453 7488 594.65 -10 Division Total: Department Total: Fund Total: 456- 7688 594.41 -50 Division Total: Department Total: Fund Total: 501 0000 141.40 -00 Date 12/14/2011 Invoice Amount 4 12 5.60 0.47 11.05 5.60 1.47 1,500.00 1,900.00 364.50 1,250.00 1,500.00 1,017.88 18.35 $9,924.67 $9,924.67 $9,924.67 15,677.21 5,015.80 750.00 12, 768.00 244.98 60.00 $34,515.99 $34,515.99 $34,515.99 38,791.10 11, 532.21 $50,323.31 $50,323.31 $50,323.31 30, 319.69 651 60 14,641.18 $45,612.47 $45,612.47 $45,612.47 14,696.08 $14,696.08 $14,696.08 $14,696.08 183.20 F 37 Vendor BAXTER AUTO PARTS #15 BRAUN NORTHWEST H R PARTS EQUIPMENT INC IBS INCORPORATED INDUSTRIAL SPECIALTIES, INC MCMASTER -CARR SUPPLY CO NAPA AUTO PARTS O'REILLY AUTO PARTS PETTIT OIL COMPANY SIX ROBBLEES' INC •ARAMARK+- BAXTER AUTO PARTS #15 CAPACITY PROVISIONING INC CENTURYLINK -QWEST FEDERAL EXPRESS CORP City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS SHIPPING AND HANDLING AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS HOSES, ALL KINDS FUEL,OIL,GREASE, LUBES FUEL,OIL,GREASE,'& LUBES FUEL,OIL,GREASE, LUBES AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT. ITEMS LAUNDRY /DRY CLEANING SERV LAUNDRY /DRY CLEANING SERV AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT. ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS Network Services 11 -14 A/C 3604571535571B 11 -14 NC 3604570831558B 11 -23 NC 206T302306084B 11 -23 A/C 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 NC 3604576684085B Shipping Chgs Page 25 Account Number 501- 0000 141.40 -00 501 0000 -141 40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 237.00 -00 501 0000 237.00 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 141.40 -00 501 0000 -141 40 -00 501 0000 -141 20 -00 501-0000-141:20-00 501 0000 141.20 -00 501 0000 141.40 -00 501 0000 141.40 -00 Division Total: Department Total: 501 7630- 548.49 -90 .7, 501 7630 548.49 -90 501 7630 548.34 -02 501 7630 -548 34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 -548 34 -02 501 7630 548.34 -02 501 7630- 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501 7630 -548 34 -02 501 7630- 548.34 -02 501 7630 548.42 -12 501 7630 548.42 -10 501 7630 548.42 -10 501 7630 548.42 -10 501 7630 -548 42 -10 501- 7630- 548.42 -10 501 7630 548.42 -10 501 7630 548.42 -10 501 7630 548.42 -10 501 7630 -548 42 -10 Date 12/14/2011 Invoice Amount 83.81 71.92 216.87 87.45 214.92 14.36 -31.77 52.30 21.77 18.12 46.14 6,192.05 7,336.11 901.05 28 :27 169.62 $15,577.47 $15,577.47 19.24 19.24 5.07 5.07 12.96 16.77 3.70 -16.77 12.21 25.83 10.58 -10.58 5.14 3.45 30.74 1,35 0.82 14.23 19.42 1 65 38.68 19.42 5 05 13.50 F 38 City of Port Angeles City Council Expenditure Report Date 12/14/2011 From: 11/29/2011 To: 12/9/2011 Vendor Description Account Number Invoice Amount FIRESTONE COMPLETE AUTO CARE AUTO TRUCK MAINT ITEMS 501- 7630 548.34 -02 477.84 H R PARTS EQUIPMENT INC AUTO TRUCK MAINT ITEMS 501 7630- 548.34 -02 17.70 AUTO TRUCK MAINT ITEMS 501 7630- 548.34 -02 1,951.20 AUTO TRUCK MAINT ITEMS 501 7630 548.34 -02 9.55 AUTO TRUCK MAINT ITEMS 501 7630 548.34 -02 193.19 AUTO TRUCK MAINT ITEMS 501 7630 548.34 -02 179 80 AUTO TRUCK MAINT. ITEMS 501 7630- 548.34 -02 56.99 AUTO TRUCK MAINT ITEMS 501 7630 548.34 -02 20.65 AUTO TRUCK MAINT ITEMS 501- 7630- 548.34 -02 79.63 SHIPPING AND HANDLING 501 7630 548.34 -02 10.84 AUTO TRUCK MAINT ITEMS 501 7630- 548.34 -02 -80.22 AUTO TRUCK MAINT ITEMS 501- 7630 -548 34 -02 431.80 ,AUTO TRUCK MAINT. ITEMS 501 7630 548.34 -02 63.36 AUTO TRUCK MAINT ITEMS 501 7630 548.34 -02 -80.22 AUTO TRUCK MAINT ITEMS 501 7630- 548.34 -02 104.10 AUTO TRUCK MAINT ITEMS 501- 7630 548.34 -02 234.43 AUTO TRUCK MAINT ITEMS 501 7630 548.34 -02 433.60 AUTO TRUCK MAINT. ITEMS 501 7630- 548.34 -02 2,981.00 HEARTLINE AUTO &.TRUCK MAINT. ITEMS 501 7630 548.34 -02.. 187.42 AUTO TRUCK MAINT ITEMS 501 7630 548.34 -02 110.51 AUTO TRUCK MAINT ITEMS 501- 7630- 548.34 -02 273.06 INDUSTRIAL SPECIALTIES, INC SHIPPING AND HANDLING 501 7630 548.31 -01 12.99 MATCO TOOLS AUTO SHOP EQUIPMENT SUP 501 7630 548.35 -01 410.79 MCMASTER -CARR SUPPLY CO AUTO TRUCK MAINT ITEMS 501 7630 -548 34 -02 167.76 SHIPPING AND HANDLING 501 7630- 548.34 -02 17.48 AUTO TRUCK MAINT ITEMS 501 -7630- 548.34 -02 400.17 SHIPPING AND HANDLING 501 7630- 548.34 -02 9 74 MITCHELL 1 RENTAL /LEASE EQUIPMENT 501 7630 -548 48 -02 172.36 NAPA AUTO PARTS AUTO TRUCK MAINT. ITEMS 501 7630 548.34 -02 12.35 AUTO TRUCK MAINT. ITEMS 501 7630- 548.34 -02 6.38 AUTO TRUCK MAINT ITEMS 501 7630- 548.34 -02 87.18 PETTIT OIL COMPANY FUEL,OIL,GREASE, LUBES 501 7630 548.32 -13 218.39 FUEL,OIL,GREASE, LUBES 501 7630 548.32 -13 97.53 FUEL,OIL,GREASE, LUBES 501 7630 548.32 -13 240.23 PORT ANGELES FORD LINCOLN AUTO TRUCK MAINT ITEMS 501 7630 548.34 -02 364.57 AUTO TRUCK MAINT ITEMS 501 7630 548.34 -02 529.56 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501 -7630- 548.34 -02 22.76 EXTERNAL LABOR SERVICES 501 7630 548.34 -02 90.15 EXTERNAL LABOR SERVICES 501 7630 548.34 -02 10.84 EXTERNAL LABOR SERVICES 501 7630 548.34 -02 36.75 EXTERNAL LABOR SERVICES 501 7630 548.34 -02 158.60 AUTO TRUCK MAINT ITEMS 501 7630 -548 34 -02 127.83 F 39 Page 26 Vendor PORT ANGELES TIRE FACTORY QUALITY 4X4 TRUCK SUPPLY REBUILDING HARDFACING, INC RICHMOND 2 -WAY RADIO RUDDELL AUTO MALL RUDY'S AUTOMOTIVE SUNSET DO -IT BEST HARDWARE VERIZON WIRELESS WASHINGTON (DES), STATE OF XEROX CORPORATION Public Works -Equip Svcs CAPACITY PROVISIONING INC CENTURYLINK -QWEST INX, INC Joe Matthews WASHINGTON (DES), STATE OF Finance Department City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS SHIPPING AND HANDLING EXTERNAL LABOR SERVICES AUTO BODIES ACCESSORIES EXTERNAL LABOR SERVICES EXTERNAL LABOR SERVICES AUTO TRUCK MAINT. ITEMS' AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS AUTO TRUCK MAINT ITEMS 11 -22 a/c 571136182-00003 RADIO TELECOMMUNICATION RENTAULEASE EQUIPMENT Equipment Services Public Works -Equip Svcs Equipment Services Network Services 11 -14 A/C 3604571535571B 11 -14 A/C 3604570831558B 11 -23 NC 206T302306084B 11 -23 A/C 206T310164584B 11 -14 NC 3604570968343B 11 -14 A/C 3604570411199B 11 -16 A/C 206T359336570B 11 -14 A/C 3604576684085B COMPUTERS,DP WORD PROC THREE PART DESK RADIO TELECOMMUNICATION Information Technologies Finance Department Page 27 Account Number 501 7630- 548.34 -02 501 7630- 548.34 -02 501 7630 548.34 -02 501 7630 -548 34 -02 501- 7630 548.34 -02 501 7630- 548.34 -02 501 7630- 548.34 -02 501- 7630 548.34 -02 501 7630 548.34 -02 501 7630- 548.34 -02 501 7630 548.34 -02 501 7630 548.34 -02 501- 7630 548.31 =01 501- 7630 548.31 -01 501 7630 548.31 -01 501 7630- 548.34 -02 501 7630 -548 34 -02 501 7630- 548.34 -02 501 7630 548.34 -02 501 7630- 548.34 -02 501 7630 548.34 -02 501 7630- 548.35 -01 501- 7630- 548.42 -10 501 7630 548.42 -10 501 7630- 548.45 -31 Division Total: Department Total: Fund Total: 502 2081 518.42 -12 502 2081 518.42 -10 502 2081 518.42 -10 502 2081 518.42 -10 502 -2081- 518.42 -10 502 2081 518.42 -10 502 2081 518.42 -10 502 2081 -518 42 -10 502 -2081- 518.42 -10 502 2081 518.48 -02 502 2081 518.31 -01 502 2081 518.42 -10 Division Total: Department Total: Date 12/14/2011 Invoice Amount 387.27 158.60 173.59 44.44 50.29 225.46 1,289.96 109.48 218.43 240.89 11894 45.53 5.70 8.72 9.73 14.32 13.70 762.79 5.135 22.43 6.14 3.89 25.17 10.42 62.132 $9,622.83 $9,622.83 $25,2001.30 145.00 1.73 1.06 18.30 24 97 2.11 49.72 24.97 6.50 5,682.87 325.20 6.27 $6,288.70 $6,288.70 F 40 Vendor AWC EMPLOYEE BENEFITS TRUST NW ADMIN TRANSFER ACCT Self Insurance FRANK GATES SERVICES CO Self Insurance AWC EMPLOYEE BENEFITS TRUST Fireman's Pension PA DOWNTOWN ASSN CENTURYLINK -QWEST DIGITAL IMAGING SOLUTIONS INC LAMSON, GLO OLYMPIC PRINTERS INC SWAIN'S GENERAL STORE INC Esther Webster /Fine Arts City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description Information Technology Med /Den /Vis Premiums LT Disability Premiums Life Insurance L1 Med/Vis Premiums MEDICAL REIMBURSEMENT S /NS /WT RETIREES Other Insurance Programs TPA FEE 1ST QTR 2012 Worker's Compensation Self Insurance Self- Insurance Fund Retiree Premiums Fireman's Pension Fireman's Pension Firemen's Pension NOVEMBER 2011 DECAL SALES NOVEMBER 2011 CDBIAA RECE NOVEMBER 2011 DUPAR RECEI Off Street Parking Fund 11 -23 a/c 206T418577331B 11 -14 a/c 3604573532775B 11 -14 NC 3604571535571B 11 -14 NC 3604570831558B 11 -23 A/C 206T302306084B 11 -23 A/C 206T310164584B 11 -14 A/C 3604570968343B 11 -14 A/C 3604570411199B 11 -16 NC 206T359336570B 11 -14 A/C 3604576684085B NOV COPIES Honorarium Newsletter Tape /Paint Supplies Tape /Paint Supplies Esther Webster /Fine Arts Esther Webster /Fine Arts Esther Webster Fund Page 28 Account Number Fund Total: 503 1631 -517 46 -30 503 1631- 517.46 -31 503 -1631- 517.46 -32 503 -1631- 517.46 -34 503 1631- 517.46 -30 503 1631- 517.46 -33 503 1631- 517.46 -34 Division Total: 503 1661 -517 41 -40 Division Total: Department Total: Fund Total: 602 6221 517.46 -35 Division Total: Department Total: Fund Total: 650 0000 231.91 -00 650 0000 231.92 -00 650 0000 -231 93 -00 Division Total: Department Total: Fund Total: 652- 8630 -575 42 -10 652- 8630 -575 42 -10 652 8630 575.42 -10 652- 8630 575.42 -10 652 8630 -575 42 -10 652- 8630 575.42 -10 652- 8630 -575 42 -10 652 8630 -575 42 -10 652- 8630 575.42 -10 652 8630 575.42 -10 652 8630 -575 45 -31 652 8630 575.41 -50 652 8630 575.49 -60 652 8630 575.31 -01 652- 8630 575.31 -01 Division Total: Department Total: Fund Total: Date 12/14/2011 Invoice Amount $6,288.70 229,857.41 4,742.37 1,870.22 9,795.85 127 09 64,214.70 10,219.75 $320,827.39 4,215.00 $4,215.00 $325,042.39 $325,042.39 5,420.70 $5,420.70 $5,420.70 $5,420.70 194.79 1,713.10 1,986.00 $3,893.89 $3,893.89 $3,893.89 57 46 42.21 0.58 0 35 6 10 8.32 0.71 16 58 8.32 2 17 31.12 400.00 952.51 58.93 20.26 $1,605.62 $1,605.62 $1,605.62 F -41 Vendor AFLAC AFSCME LOCAL 1619 DIMARTINO/WSCFF DISABILITY FIREFIGHTER'S LOCAL 656 GUARANTEED EDUCATION TUITION IBEW LOCAL 997 OFFICE OF SUPPORT ENFORCEMENT POLICE ASSOCIATION UNITED WAY (PAYROLL) WSCCCE AFSCME AFL -CIO Totals for check period City of Port Angeles City Council Expenditure Report From: 11/29/2011 To: 12/9/2011 Description AFLAC SUPP INSURANCE P/R DEDUCTIONS PE 11 -27 P/R DEDUCTIONS PE 11 -27 P/R DEDUCTIONS PE 11 -27 P/R DEDUCTIONS PE 11 -27 P/R DEDUCTIONS PE 11 -27 P/R DEDUCTIONS PE 11 -27 P/R DEDUCTIONS PE 11 -27 P/R DEDUCTIONS PE 11 -27 P/R DEDUCTIONS PE 11 -27 P/R DEDUCTIONS PE 11 -27 P/R DEDUCTIONS PE 11 -27 Payroll Clearing Account Number 920 0000 231.53 -10 920 0000 231.54 -40 920 0000 231.54 -40 920 0000 231.53 -40 920 0000 231.54 -30 920 0000 231.56 -95 920 0000 231.54 -20 920 0000 -231 56 -20 920 0000 231.56 -20 920 0000 231.55 -10 920 0000 231.56 -10 920 0000 231.54 -40 Division Total: Department Total: Fund Total: From: 11 /29/2011 To: 12/9/2011 Page 29 Date 12/14/2011 Invoice Amount 1,111.86 92.00 184.00 1,281.97 1,701.00 527.00 1,035.04 724.12 169 85 253.00 447.00 4,288.27 $11,815.11 $11,815.11 $11,815.11 $1,835,468.67 F 42 pORTANGELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO Date: December 20, 2011 To: CITY COUNCIL From: Glenn A. Cutler, P.E., Director of Public Works and Utilities Subject: Stormwater Outfall Repair of Valley Creek, Project DR04 -11, Change Order 1 Summary: This change order is for additional reconstruction work required for the eastern canal rip -rap wall and for additional equipment charges. Recommendation: Approve and authorize the City Manager to sign the contract change order for Stormwater Outfall Repair of Valley Creek, Project DR04 -11, which increases the .maximum compensation from $87,798.58 to $105,584.66. Background /Analysis: The contract to clear the culvert and dredge the entrance in front of Valley Creek at Estuary Park was awarded to Del -Hur Industries, Inc. This contract was approved for award by City Council on September 6, 2011. The project is substantially complete, however, the overall cost of the project increased due to unforeseen conditions. The changes to the contract include: 1. The original rock rip -rap walls in the canal that lined both sides of the canal for that part of the creek were originally installed as a volunteer project. When debris was excavated during this project, the eastern rock rip -rap wall became unstable because it was not installed with a proper foundation. Consequently, this rock rip -rap wall had to be removed and reinstalled properly. ($14,782.82) 2. Additional equipment rental costs for a pipe welding machine used in the construction were incurred due to schedule impacts from delayed issuance of the U.S. Army Corps of Engineers' permit. ($2,625.00) 3. The vegetation replanting was deleted from the contract to accommodate more extensive native plantings required by the conditions of the Corps of Engineers permit, and to mitigate other increases in contract price. This work is being done by City staff and volunteer workers. $1,000) The total cost of this change order is $16,407.82. The costs are summarized in the table below: N: \CCOUNCIL\FINAL \Stormwater Outfall Repair of Valley Creek Project DR04 -11 Change Order doc F 43 December 20, 2011 City Council Re: Stormwater Outfall Repair of Valley Creek, Project DR 04-11, Change Order Page 2 Original Contract Contract with Change Order It is recommended that the City Council approve and authorize the City Manager to sign the contract change order for Stormwater Outfall Repair of Valley Creek, Project DR04 -11, which increases the maximum compensation from $87,798.58 to $105,584.66. 1 Pre -Tax Cost 1 Cost With Tax $80,995.00 1 $87,798.58 $97,402.82 $105,584.66 Percentage Increase 20.3% F 44 po RTANGE L W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: December 20, 2011 TO: CITY COUNCIL FROM: Glenn A. Cutler, P. E., Director of Public Works Utilities SUBJECT: On -Call Wastewater Utility Engineering Professional Services Agreement Design.and• Engineering for. Four 2012 Projects Summary: Four new engineering projects are being awarded to the 2011 On -Call Wastewater Utility Engineering Services Agreement for designs and studies that were programmed to be accomplished as part of the 2012 CFP and the 2012 budget. Recommendation: Authorize the City Manager to sign the contract agreement for design of projects WW02 -2008 and WW02 -2010, and for technical studies for the NPDES Permit CSO Reduction Plan Update, and the Wastewater System Hydraulic Model Upgrade on the 2011 On -Call Wastewater Utility Engineering Services Agreement with Brown and Caldwell, Inc., in an amount not to exceed $400,000, and to make minor modifications to the agreement, if necessary. Background /Analysis: In October, 2011 Council authorized the award of the On -Call Wastewater Utility Engineering Services contract to Brown Caldwell. This professional services agreement was specifically created as a contracting instrument for the award of multiple engineering projects. It allows for the inclusion of Wastewater Utility projects or work for two years from the effective date of the agreement. This Council memorandum includes four new engineering projects for award that were approved in the 2012 budget. The projects are: design of the Septage Receiving Station (WW02- 2008), design of the WWTP Programmable Logic Controller/ Human Machine Interface Replacement (WW02- 2010), the National Pollutant Discharge Elimination Systems (NPDES) Permit Combined Sewer Overflow (CSO) Reduction Plan Update, and the Wastewater System Hydraulic Model Upgrade. It is noted that the first two projects are 2012 CFP projects and are planned to be executed using remaining funds on the 2010 Utility Bond. N• \CCOUNCIL \FINAL \On Call WW Engineering Agreement Award Four 2012 Projects docx F -45 December 20, 2011 City Council Re On Call WW Engineering Agreement Award Four 2012 Projects Page 2 The following describes each proposed project: 1) Septage Receiving Station (WW02 -2008) Task 3 This task develops the full construction contract design documents for a Septage Receiving Station to accept trucked sewerage from the commercial haulers. The importance of this construction project is that the City will be able to accept the highly concentrated septage loads and transfer the contents to the wastewater treatment plant systems in a controlled fashion consistent with the proper operating parameters of the biological processes of the plant. Ecology is requiring that the City implement the Septage Receiving Station as quickly as possible in order to alleviate known problems at the plant from these concentrated loads. To correct this, the project will include precast tanks for receiving septage and to separate heavy solids and floatables. Pumps will discharge to the plant headworks, (with allowance for future diversion to the plant digesters) in a controlled manner to produce a more uniform flow that avoids shock loading to the treatment plant. This project will also benefit the commercial haulers that currently use the plant by facilitating their offloading operations and allow going to 24 hour receiving. The primary sites under consideration for the septage receiving station are immediately adjacent to the WWTP on the sales parcel recently acquired from Rayonier or at the eastern end of the plant near the current front gate. The construction of this project is entirely supported through past septic waste fees that the commercial haulers paid that were dedicated to this project. So far the City has accumulated $920,515 specifically for this project through the septic waste fees. 2) Programmable Logic Controller Human Machine Interface Replacement Project (WW02- 2010) Task 4 This task develops the non -CSO design to replace and expand the wastewater Supervisory Control and Data Acquisition (SCADA) system. This City's SCADA system last had a comprehensive upgrade during the construction project that added secondary treatment back in 1993. Many of the system components are now obsolete. The central control cabinet (2200) has all of the input/output signal wire and original Texas Instrument Programmable Logic Controller (PLC) in it with parts no longer available. In addition, many of the processes are not implemented to provide sufficient control of the system. A total of 11 out of 14 pump stations do not have a Remote Telemetry Units (RTU) that talks to the SCADA control. This project will transition the existing centralized system to a distributed control technology, upgrading the system to current SCADA technology. The advantage of the distributed control technology is that each process step will be individually controlled at the site and also connected to the main panel. The work involves electrical design, power distribution to new control panels, cable and fiber optic routes inside the plant, as well as the new PLCs and integrating the instrumentation and devices to be controlled. Programming will be specified for inclusion with the construction project. The design takes on additional complexity due to having to maintain the existing F 46 December 20, 2011 City Council Re. On Call WW Engineering Agreement Award Four 2012 Projects Page 3 wastewater treatment plant alarms, monitoring, and controls for processes while the new system is sited and commissioned. Because of this and the sensitivity of these wastewater treatment plant processes, both the new and old system will have to coexist within the confines of the existing space requirements. The transition plan will be critical to the project's success. Consequently, this upgrade will have more design considerations and complexities than if this were merely a new construction project. This task only covers the non -CSO related portions of the SCADA system upgrade. The CSO Phase II design implements the primary conversion for the SCADA system. The work in this task will be integrated into it. The award of the design contract for CSO Phase II is contemplated for award in the Spring of 2012. Ultimately, the construction of the full integrated design is planned to occur as part of the CSO Phase II construction contract in order to reduce cost for the entire upgrade. 3) NPDES Permit CSO Reduction Plan Undate Task 5 This task develops the required CSO Reduction Plan update required by the NPDES Permit No. WA0023973 for the City of Port Angeles Wastewater Treatment Plant. The specific language in the operating permit is as follows: "In conjunction with the application for renewal of this permit, the Permittee must submit an amendment of its CSO Reduction Plan by July 31, 2012, to`the Department (DOE) for review and approval. The amendment must comply with the requirements of WAC 173- 245- 090(2). The amendment must include a detailed implementation schedule, based on the City of Port Angeles Combined Sewer Overflow (CSO) Reduction Plan (June 2006) and cover the period until 2015 and achievement of the one CSO per outfall per year goal." Staff has been in conversation with the Washington State Department of Ecology (DOE) to refine the specific requirements for this task. Included in this will be an assessment of the effectiveness of the existing CSO reduction plan and a reevaluation of the CSO sites and defined priorities through 2015. In addition, we will include a section of the report for long- term phase compliance of the overarching CSO strategy with long term infiltration inflow reduction, pollutant reduction to receiving waters, full secondary treatment of CSOs, with effective stormwater improvements that relate to the CSO system in Port Angeles. 3) Wastewater System Hydraulic Model Unarade Task 6. This task is to do a comprehensive update of the wastewater conveyance system hydraulic model. This model is used as the basis for accurate system evaluation and decisions related to wastewater conveyance throughout the City's 130 miles of gravity and pressure mains and the WWTP. An accurate model of our aging sewer system and the WWTP will determine the biggest bottlenecks or shortcomings in the system. It will also facilitate decision- makers' ability to identify the improvements that will have the greatest effect on increasing the December 20. 2011 City Council Re On Call WW Engineering Agreement Award Four 2012 Projects Page 4 system's capacity or to meet environmental requirements. This task is being done in conjunction with and to support the CSO Reduction Plan Update. The budgets for the proposed four additional tasks are provided below: Description 2012 Negotiated Budget Amount 1 Task 3 Septage Receiving Station 1 120,000 1 120,000 1 1 Task 4 Plant PLC/HMI Replacement 1 125,000 1 125,000 1 1 Task 5 1 Amendment to the CSO Reduction Plan 1 55,000 1 40,000 Task 6 Wastewater Conveyance Hydraulic 100,000 _115,000 Modeling TOTAL 1 $400,000 1 $400,000 Funding has recently been approved in the City's 2012 budget and also supports the expenditure o f the existing 2010 Utility Bond. On December 15, 2011 the Utility Advisory Council recommended that City Council authorize the City Manager to sign the contract agreement for design of projects W W02 -2008 and WW02 -2010. and for technical studies for the NPDES Permit CSO Reduction Plan Update, and the Wastewater System Hydraulic Model Upgrade,on the 2011, On -Call Wastewater Utility Engineering Services Agreement with Brown, and Caldwell, Inc., in an amount not to exceed $400,000, and to make minor modifications to the agreement, if necessary. F -48 PORT NGELES W A S H I N G T O N U.S.A. DATE: December 20, 2011 TO: CITY COUNCIL FROM: Glenn A. Cutler, P.E., Director of Public Works Utilities SUBJECT: 1st Street Stormwater Separation, Project No. WW03 -2010 Final Acceptance Summary: Road Construction Northwest has completed the 1st Street Stormwater Separation contract. The work has been inspected and accepted as complete and payment in the amount of $1,220,342.51, including applicable taxes, has been made with a 5% retainage being held. Recommendation: Accept the 1st Street Stormwater Separation, Project No. WW03 -2010, and authorize release of the retainage upon receipt of required clearances. Background /Analysis: Bids were opened for the project ,on January 31, 2011 for the 1St Street Stormwater Separation, Project No. WW03 -2011. Road Construction Northwest, of Renton, WA, was awarded the contract on February 1, 2011. Construction began on February 22; 2011 and was completed on October 26, 2011. The project has been inspected and determined to be complete and final payment has been processed. Inspection and project management for the project were performed by Northwest Territories, Inc., with the assistance of the City's engineering staff. The original contract amount was 1,172,909.60 and the final contract amount, adjusted for change orders and quantity variances is $1,220,342.51. The following table is a summary of project construction costs: Original Contract Amount $1,172,909.60 CITY COUNCIL MEMO Change Orders (7) 16,238.20 Unit Quantity Variations $31,194.71 The funding source for this project is summarized in the following: Funding Source NPS City Match Additional for additional paving (CC authorized 3/15/2011) TOTAL This project did finish within budget and allocated funds. It is recommended that Council accept Project W W03 -2010, 1 s Street Stormwater Separation, and authorize release of the retained percentage upon receipt of required clearances. N \CCOUNCIL FINAL \1st St Stormwater Separation, Project WW03 -2010 Final Acceptance doc Final Cost $1,220,342.51 Budgeted $1,036,066.70 136,842.90 85,000.00 51,257,909.60 Project Cost Variance +4.04% F 49 PORTANGELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: December 20, 2011 To: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY ECONOMIC DEVELOPMENT SUBJECT: RESOLUTION TO SET PUBLIC HEARING STREET VACATION PETITION STV 11 -04 PORTION OF GEORGIANA/FRONT STREET ALLEY AND GEORGIANA STREET Summary: Consideration of the vacation of a portion of the Georgiana/Front Street Alley and of an undeveloped portion of Georgiana Street situated immediately east of the White's Creek ravine. The property is not easily accessible except from Front Street, across the private property located at 1527 East Front Street. Recommendation: Pass the attached Resolution setting a public hearing for February 7, 2012, and send the matter to the Planning Commission for a recommendation. Backeround Analysis: Per RCW 3.5.79.010, the owners of interest in any real estate abutting upon any street or alley may petition the legislative authority to vacate any or all of said street or alley. A petition for vacation of that portion of alley situated in Block 16, Puget Sound Colony Subdivision and the undeveloped portion of Georgiana Street abutting between Block 7 and 16 Puget Sound Cooperative Colony Subdivision was received by the City on September 26, 2011. The petition is signed by 100% of the abutting property owners. Once such a petition is received, the City shall fix a time when the petition will be heard and determined which time shall be no less than 20 days nor more than 60 days from that notice unless the petitioner requests extension of that time period. Initial staff review of the request is that the alley has long been used as an integral part of a car dealership use that has occurred on the abutting properties for the past 50+ years. It is unlikely that the alley will ever be needed for public purposes. No utilities exist in the right -of -way. The matter was forwarded to Council's Real Estate Committee that directed staff to work with the petitioner further on this matter. At this juncture, the Council should set the required public hearing date for February 7, 2012, and forward to the matter to the Planning Commission for a recommendation. Staff will be available for questions. The petition and site map are attached to this memorandum. Attachment: Resolution and Exhibit A wtih Petition F -50 RESOLUTION NO. A RESOLUTION of the City Council of the City of Port Angeles, Washington, setting a hearing date of February 7, 2012 for consideration of a petition to vacate a portion of undeveloped alley right of way, Port Angeles, WA. WHEREAS, a petition is on file with the City of Port Angeles to vacate a portion of the Front /Georgiana Street alley abutting Block 16, and that portion of Georgiana Street abutting Blocks 7 and 16 in Puget Sound Cooperative Colony's Subdivision, Townsite of Port Angeles, Washington, as shown on the attached as Exhibit A; and WHEREAS, the petition has been signed by the owners of more than two- thirds of the property abutting upon the right -of -way to be vacated. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Port Angeles as follows: Section 1. The petition to vacate the above described City right-of-way shall be heard by the City Council in the Council Chambers, 321 East Fifth Street, at the Council's regular meeting at 7:00 p.m., or as soon thereafter as possible, on December 20, 2011. Section 2. The City Clerk is hereby directed to give twenty (20) days notice of the pendency of the petition and the time and place of the hearing in accordance with the provisions of RCW 35.79.020. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of December, 2011. ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney G \LEGAL\a ORDINANCES &RESOLUTIONS\RESOLUTIONS 2011\25 Birdwell Street Vacation 11 28 11 wpd M A Y 0 R, Dan DiGuilio F 51 Survey for Mr. Ray Birdwell of a portion of Puget Sound Cooperative Colony's Subd,vision and Suburban Lot 27, Port Angeles Townsite, City of Port Angeles, Washington 1 1 I 1 1 r, 1 IP a.: D Z i 6 1 1 0 er i s. w 1, 0 ------g, 0 CC 1 i I I I 18 14 I 15 30 33 10 11 I 12 1 13 I i NOTES I 846 00860/ 13 °ASO ON TNE ...kW' NOW,/ CfXRDNA 3251211 11 haRTh EOM WO 830* 0(9/ Ha 40 art 5 004 41020(5 CONTROL MDT KOISER 11A-I-1 720 YOLLASE 3* OF 73137 RACE 22 AND CIALIADA 0704/1 3)0 0894' N4,M0FR5 7309 ANO 2380 PER VOLUM 30 or 10 PAM 44 AR, 0E ARE REAA'WF 72 SAD OM ALL D82ANCE5 ARL REDOCED 70 SAD GRID 11080 A CO42803E8 SCALE FACTOR 02 9990261 TO CHIAN 8R01150 olsunors 0480133135 SWORN 0(9(0/0 811 1 800003 2 /OP LEON_ 005000/745P3 OF IRE DIRDALL,, PROPEPTD SEE IN5181140111 0007703)0 tooDi CIAClAM C005 ,v,gurors raL 0049920 2081-4493170 3 54401 CO0417 WIN *AC 332-130 0142 ADS ACCOMPOSNED ON Novara IC, 2271 EY FIELD TRAARSE. NETRODS MAC A IDPCON 0 SECCMD 5137300 WITH SOME DMADEES MEASURED VOTH A STEEL TAPE A 1105 StlfiVET WAS PEREORMEO ACE0RE440 70 00165 322- 132-892 SIAMILIARES FOR 41075 ODUMARY S002325 793/05 SVRSTY WAS Nor PERFORRED 017 armers TO MEET TNE CURRENT StAliOARD MAIL REOLAREMMTS" 00 "1850RAcr srmavics' FOR ALTAJAC311 8A/40 SOVEYS THEREFORE, USE 0 THIS WA roR Tair ISSUANCE 01 AN al TAIACW owrirx s EXTENDFD 00KPACE Pa= 15 ST03CTL5 PROARPEO 5 1).00 CURAREil PAnCEL A.A 00 SUalECT 20 EASEMEIPS OR OIDER ENCUMBRANCES EMER RECORMO VP UNRCCCRDEO NOT SNOW& HEREON WS SLATY 445 f■Cor VETERVNED /NE ().sqvar or ALI SUM 03S214771 OR ENCIWONLNCES OR DIEM rrnrx 011 1313) sufeerem PARCEL EXCEPT AS SPECIPCALEY SHOWN 5040N 6 MIS SURVEY MAY 0EP2C1 MMHG iTNCE ONES AM DDLER 075089?704440 INDICATORS IN ACCORDANCE WITH WAG CIAPTER 232-120 TMESE CLCOPAT'ONAE 0)17CA NAY tNC A 707E707044 9020 LIAM 24 0240007424 MIL LEW 04 RASED OPOD 01,490313)1* 1/1)0 CIA49S N440 NOY BEER RESOLVED 40' 785 57,0125 A Sul; 02 005 1)100, 7 16, PS(.,C,S and Sa'attrban 27 Port Angeltf., r EPA nplse, Cut 851 P0021 A0gc“4.S,\VC 14/44/21 1 52132 53RISTOR (4/40707(447( TM MAP CORRECTLY 1005E1 MOE 07 ME OR UNDER MY RAMROD CRAM IP 1M I Act Al" 40121557 18 RR MAY ORDWELL ROVERREP 2011 *4091 8905950 RN/ 914-54 1303 10 RS 37031 1s2R OF 95042 n CMIX PANNE es i n I s GEORG1ANA STREET A II n i g; t I 1 0 i 91 I II 11 8 I 1 7 6 I 5 i 4 i I RAYONIER 0-1 LQ 1 1 I I 1 I U ,s, E r k 1 i 1 1 i i (1) 1 a' 1 r C 1 .'ILLEY :EY 1 R I 1 1 1 C4 0 i 1 i 1 Lt. W, 1 1 1, 1 1.-----4--.. I I I I 1 I I i I I ..P"' CITY t SO 10 1 A 1 1 2 1 13 1 14 1 15 33 3 I I 3 FRONT STREET 0 50 100 SCALE 10 FEET i4:Z0 air+1418-sW0I0e 1 LEGEND 1.. Sur, eylo t2; Exhibit "A" 5 SURVEYOR'S NARIZARVE ME PURPOSE CP Ti sorn..) ts TO 11.111S1RA42 TM LOCATION or ofF (170901022137815 SENSITAX AREA froo 0 WIDE carer name) AM r Assocut(o Surtv PER Attic /00053)0 (e) ACMACENI 70 THE emazu PPORER'Y DAM:ROOM 270547 MOM 2000 CRY AERAL MAPPNC PROJECt DID SURVEY WAS PREPARED POR 1402 EXCLUSK fiSE 02 140E PARTIM YAWL' MIAS: APPEAR HEREON Pt 4130 SURV,cies 72R40r07443) AND ODES NOT ERIEND 70 058004(5 PADRES 1*10007 mY EXPRESSED REC7111 &Iona OWNER:AIR M08301540 001100 0,070 7 le TOP OF Katt CREEN FAME. RASPED II/40/f 25-F001 PADNE 80/7111 PER PARE 15 00 070 (8) '2) STREET CENIERDNE 540 LipOth st-e., Port 1 ogele,, lt A 55'62 1 113 0 15 ..1. 1 3 offict, 360 15200251; (-A .01.1.Rn 0 IC: 11)111 NVIRON PCTAlLY SINSII1VE AR/ SI_RVI-Y R BIRD \\+,1,1. PROP! AIN )52 EAF1 FROM SIR PORT ANGELES F 521 7 There are i owners of property abutting said right-of-way. The undersigned petitioners are the owners of interest in real estate abutting the above described area. Note: Petitioners own the real estate shown on the attached. Name Address 5409 Beni n 1 a Dri 17f Olympia, WA 98513 -9229 Rav T. Birdwell (Print Name and sign below) Er Birdwell by. Ray T. Birdwell ALL,,rney in Fact (Print Name and sign below) The undersigned petitioners constitute more than two- thirds of the owners of said abutting property. WHEREFORE, the petitioners prays that proceedings be had hereon for the vacation of said area of Georcriana and the alley CITY OF PORT ANGELES STREET VACATION PETITION TO: The City Council of the City of Port Angeles: and the We, heyunders petitioners, request that the following described part of Georgiana Street Georgiana and Frorn{- in the City of Port Angeles be vacated pursuant to Chapter 35.79 RCW. The right-of-way is legally described as: That portion of Georgiana Street and the alley between Georgiana and Front shown in pink on the attached map. Both of which are undeveloped. Respectfully submitted, NAME 14 (Sig Gam- (Signature) PHONE NO. 360 -456 -5136 360 456 -5136 Filing f= $325 1, 1�ite #1 I) "Y Date Rec'd 9/, J/ 5409 Peninsula Drive SE Olympia;'WA 98513 -9229 DATE. "September 21, 2011 September 21, 2011 F -53 CO GEORGIANNA 15, 749.0 4, 375. SF ALLEY, BLOCK 16 3,999.7 E1/2 LOT 11, BLOCK 16 1,624.9 I (ESA 1, 456.9, NON ESA 19, 916.7) 1 TOTAL 21,373.6 ENVIRONMENTALLY SENSITIVE AREA i I I 6,999.3 SF O PROPOSED BOUNDARY 1 .1 8,712.9 SF-.., I TOTAL AREAS IN SOIIARE FEET I r• 9 I 8- 7 j 6 5 I 4 1 1, 786.8 SF i I BIRDWELL TO CITY: E- 1 I BLOCK 7 34,995.8 W j• LOT 18, BLOCK 8 6,999.3 j W1/2 LOT 8, LOT 9, BLOCK 16 H 10, 499.7 Uj LOT 10, W1 /2 LOT 11, BLOCK 16 4,375.1 (ESA 36,787.5, NON ESA 20,082.4) W TOTAL 56,870.9 Q CITY TO BIRDWELL: 1 0 wl..le� sa ton r»�aw Draft, 1lwtmt nlr4oeremlertlruo_MSELINo 4,930.5 St 18,297.7 SF 12 13 14 GEORGIANA m ALLEY 1,381.8 ISF I I 12 1 13 i I 1 STREET 3,924.6 SF 14 15 X 243.1 SF FRONT STREET 11,767.7 SF 25 —FOOT RANK' BUFFER PER PAMC 15.20.070 (B) (2) TOP OF /CREEK RAW ANNE E f RAYONIER -15,749.0 SF 7— LL Background Analysis: PORTANELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: DECEMBER 20, 2011 TO: CITY COUNCIL FROM: KENT MYERS, CITY MANAGER SUBJECT: CLALLAM COUNTY DISTRICT COURT SERVICES AGREEMENT Summary: The attached agreement with Clallam County would extend the current arrangement for District Court services until the end of 2012. Recommendation: Approve and authorize the Mayor to sign the agreement with Clallam County for 2012 District Court services in the amount of $114,538.00. As previously discussed with Council, we propose to extend the current arrangement with Clallam County for District Court services for one more year. During 2012, we plan on establishing our own Municipal Court and the County has agreed to assist in these efforts. It is recommended for City Council to re- establish your Municipal Court Sub Committee in January and for that sub committee to work with City staff on the details for this new court including the costs, location and staffing. The attached agreement includes a cost of $114,538.00, which is based upon our caseload over the past three years (2008 2010). The City's budget for these costs in 2012 is $133,000. This budget savings will likely be applied to additional jail costs expected during the year. F 55 THIS AGREEMENT, is made and entered into by and between the COUNTY OF CLALLAM, hereinafter referred to as the COUNTY, and the CITY OF PORT ANGELES, hereinafter referred to as the CITY. WHEREAS, filing fees are to be determined pursuant to an agreement between the CITY and the COUNTY as provided for in Chapter 39.34 RCW, the Interlocal Cooperation Act. WHEREAS, the COUNTY and the CITY are desirous of establishing filing fees at a mutually acceptable rate. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance, contained herein, the parties hereto agree as follows: 1. GENERAL 1.1 Purpose. The purpose of this agreement is to establish filing fees to be paid by the CITY for infractions and for criminal actions filed in Clallam County District Court for violations of state or local law, which are not felonies. 1.2 Administration.' INTERLOCAL AGREEMENT ESTABLISHING DISTRICT COURT FILING FEES FOR THE CITY OF PORT ANGELES 2012 The administration of the terms of this agreement shall be done in the same manner and by the same agency and agents as now administer filing fees in Clallam County District Court. For purposes of contract administration, agents for the County shall be the County Administrator and the agent for the City shall be the City Manager. 1.3 Property. This agreement does not provide for the acquisition, holding, or disposal of real personal property. 1.4 Financing. There shall be no financing or any joint or cooperative undertaking pursuant to this agreement. There shall be no budget maintained for any joint or cooperative undertaking pursuant to this agreement. 1.5 Contract Review. The CITY and COUNTY may schedule meetings including court, prosecution, probation, and support staff, quarterly in February, May, August, and November to discuss operational issues. 1.6 Indemnity. C: \Documents and Settings \tpierce \Local Settings \Temporary Internet Fdes \Content.Outlook \VJG1H69I \2012 13 P Ar 5 #1 f inalagreement.docx r 2. Filina Fees. Clallam County agrees to defend, indemnify, and hold the CITY harmless from and against any claim, demand, action, or suit arising from the COUNTY'S negligent supervision of misdemeanor defendants or probationers under this agreement except where the COUNTY and CITY are jointly negligent or the CITY is exclusively negligent. In executing this agreement, the COUNTY does not assume liability or responsibility for or in any way release the CITY from any liability or responsibility arising in whole or in part from the existence or effect of CITY ordinances, rules, or regulations. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and /or validity of any such CITY ordinance, rule, or regulation is at issue, the CITY shall defend such ordinance, rule, or regulation at its sole expense. If judgment is entered or damages are awarded against the CITY, the COUNTY, or both, the CITY shall satisfy the same, including all chargeable costs and attorney's fees. The terms of Section 1.6 "Indemnity" shall survive the termination or expiration of this agreement. 2.1 Flat Filing Fee. The CITY agrees to pay filing fees to cover their pro -rata share of the direct costs of running District Court I, as follows: The 2012 cost shall be determined by calculating the 3 -year, rolling average number of total cases filed with the court in each of the 3 most recent, full years (2006, 2007, and 2008), as well as the 3 -year rolling average number of those cases filed only by the CITY. The CITY's average percentage of the average total number of cases filed shall be applied against the 2012 budgeted District Court 1 direct expenditures, 1 /12 of which shall be paid monthly. For example: 2010 total cases 10,241 2009 total cases 11,352 2008 total cases 13,291 3 -year average 11,628 Port Angeles cases 1603 Port Angeles cases 1865 Port Angeles cases 2563 3 -year average 2010 (17.29 percent) 2012 budget for District Court I $662,454 times 17.29% $114,538 2012 cost $114,538/12 $9,545.00 per month 2.2 Probation Fees. Probation fees levied and collected by the court shall be retained by the County Probation Department. The CITY shall actively seek probation fees when probation services are ordered. Revenues raised under this section shall be used to fund probation services and shall be in addition to those funds provided in RCW 3.62.050. 2.3 Adjustments for Inflation. C: \Documents and Settings \tpierce \Local Settings \Temporary Internet Files \Content.Outlook \VJG1H69I \2012 13 P Ar r 7 finalagreement.docx The fees set forth above are for 2012. Fees shall be changed annually thereafter based on recalculation of the formula described in 2.1 above. 2.4 Other Costs. The fees set forth in Sections 2.1 and 2.2 of this agreement shall include all COUNTY services for District Court proceedings except for the following additional costs to be paid by the CITY: a. Attorney costs for indigent representation which costs shall be paid directly by the CITY through a contract for such services; b. Witness costs, juror costs, including required meals, together with the applicable mileage allowances, and the cost of interpreter services for court proceedings, which costs and allowance(s) shall be paid by the CITY; c. Prosecution costs including prosecution costs associated with any appeal in CITY cases. d. COUNTY agrees to actively pursue, by reasonable and necessary means as allowed by law, the collection of witness, jury, filing, and other appropriate fees from the convicted defendants against whom they have been assessed. 3. DURATION. TERMINATION. AND ARBITRATION AS TO FEES. 3.1 Duration. This agreement shall be in effect for a term commencing January 1, 2012 and ending on December 31, 2012. 3.2 Termination. If neither party terminates this agreement, then this agreement shall continue for an additional three calendar years with any disputes as to filing fees being resolved consistent with the requirements set forth in RCW 3.62.070 and Section 3.3 below 3.3 Arbitration If No Aoreement Regarding Fees. In the event either party does not terminate this agreement, then on or before July 31 each year, the COUNTY shall provide written notice to the CITY specifying the estimated rate of filing fees proposed to be applicable to the next calendar year. After the delivery of such notice, both parties shall negotiate in good faith the rate of filing fees. If the parties are not able to reach agreement regarding the rate of filing fees, then either party may invoke binding arbitration consistent with the requirement of RCW 3.62.070 on the fee issue. However, nothing contained herein shall prohibit the parties from mutually agreeing to extend the period of good faith negotiations or to submit the matter to mediation for resolution of the outstanding fee issues. C: \Documents and Settings \tpierce \Local Settings \Temporary Internet Files \Content.Outlook \VJG1H69I \2012 13 P /ice 5i� finalagreement.docx r In the event the issue of filing fees is submitted to arbitration, the arbitrator or arbitrators shall only consider those additional costs borne by the COUNTY in providing District Court services to the CITY as provided for by RCW 3.62.070. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed this day of 2011 CITY OF PORT ANGELES CLALLAM COUNTY BOARD OF COMMISSIONERS Dan Di Guilio, Mayor Howard V. Doherty, Jr., Chair ATTEST: ATTEST: Janessa Hurd, City Clerk Trish Holden, CMC, Clerk of the Board APPROVED AS TO FORM: APPROVED AS TO FORM: City Attorney Deputy Prosecuting Attorney C: \Documents and Settings \tpierce \Local Settings \Temporary Internet Files \Content.Outlook \VJG1H69I \2012 13 P p 59 finalagreement.docx ORT)GELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: DECEMBER 20, 2011 To: CITY COUNCIL FROM: WILLIAM W. BLOOR, CITY ATTORNEY HEIDI L. GREENWOOD ASSISTANT CITY ATTORNEY SUBJECT: 2012 INDIGENT DEFENSE CONTRACTS SUMMARY: Approve the attached contracts for indigent defense services on City criminal cases. RECOMMENDATION: Authorize the City Manager to execute agreements for indigent legal defense services with the Clallam Public Defender and the law firm of Andrews and Myers for the year 2012. DISCUSSION: The City of Port Angeles is mandated to provide legal defense for those criminal defendants qualifying as indigent. The City has fulfilled this mandate by contracting with Clallarn Public Defender and with the law firm Andrews and Myers. (The City previously contracted with the Law Offices of Stan Myers. Mr Myers has joined the law firm of Andrews and Myers). Both contracts expire December 31, 2011. The City went through an extensive process of advertising for attorneys who would perform indigent defense services for the City. We advertised widely. The Public Defender's office and the firm of Andrews and Myers were the two that responded. City staff has been successful in negotiating a contract renewal with the Clallam Public Defender's office and the firm of Andrews and Myers to share indigent public defense services each in the amount of $42,500.00 for a total of $85,000.00 for the year 2012. These contracts are nearly identical to the contracts from 2011 with some minor changes. The changes relate to the method by which appointments are shared between the two firms. The expenses were anticipated and are included in the budget. City staff believes that the new contracts, while very similar to previous contracts, will result in a cost saving to the City for indigent defense services. DCD jd G \LEGAL\a MEMOS\MEMOS 2011 \Council IndtgentDefenseContracts 12 15 1lwpd wpd F 60 AGREEMENT FOR INDIGENT LEGAL DEFENSE SERVICES THIS AGREEMENT is entered into between the City of Port Angeles (hereinafter called "City") and the Clallam Public Defender (hereinafter called "Contractor this day of December, 2011. REPRESENTATIONS 1. The City requires the professional services of the Contractor in order to provide indigent representation for misdemeanor and gross misdemeanor defendants that are prosecuted by the City of Port Angeles and under circumstances that legal defense is required either under the Constitution of the United States or under the Constitution and laws of the State of Washington. 2. The Contractor is qualified and capable of meeting the professional standards for providing criminal defense and related services for indigent misdemeanor and gross misdemeanor defendants facing commitment or incarceration for offenses prosecuted by the City of Port Angeles. Contractor participates in regular training programs on public defense law including a minimum of seven hours of continuing education annually in areas relating to their public defense practice or as otherwise may be mandated by court rule. AGREEMENTS NOW, THEREFORE, in consideration of specified legal services to be provided by the Contractor and the monetary payments to be made to the Contractor by the City, as herein provided, the parties hereby agree as follows: 1. Term of Agreement. This Agreement shall be in effect from the first day of January, 2012 through the 31st day of December, 2013; provided, however, in the event the state adopts legislation that requires a substantial change in the services provided under this Agreement, either party may give notice of termination. This Agreement shall terminate 60 days following the date such notice is given. 2. Scope of Work. The Contractor shall provide criminal defense and related services for indigent misdemeanor and gross misdemeanor defendants and certain other persons facing commitment or incarceration for offenses prosecuted by the City of Port Angeles. The Contractor's obligation to provide services, and the City's obligation to pay for such services, under this Agreement shall be limited to cases or matters in which the District Court having jurisdiction over the case or matter makes a specific determination that the defendant is eligible for appointed counsel and appoints Contractor to the case or matter by court order. The Contractor acknowledges and agrees that it will share the assignment of defense clients with another agency and that such sharing of assignments will be on a 50/50 basis with each agency accepting alternating weekly assignments of defense clients. -1- F 61 The Contractor has the right, for good cause shown and with the Court's permission, to decline to represent or discontinue representing any individual, who by his or her request, action, conduct, or financial ability, waives the right to the assistance of counsel at public expense. In the event of a conflict of interest arising and precluding Contractor from representing a client, and upon a finding by the Court that such conflict exists and precludes Contractor from representing the defendant court designation of another attorney to represent the client, shall be at the expense of the City. The Contractor will continue active representation and will complete cases which were assigned in the calendar year covered by the term of this contract with due diligence, and in the event that the Contractor is not awarded the contract for the following calendar year, the Contractor shall then be compensated at the hourly rate of $35.00 per hour. In the event that work is necessary on carryover cases and the Contractor is not awarded the contract, Contractor will be responsible for keeping a record of time worked under the term of this contract on cases for the _City and must submit a monthly itemized statement of hours worked and request for payment to the City. Nothing in this Agreement shall be construed to impair or inhibit the exercise of independent professional judgment when an attorney /client privilege has been established, nor shall this Agreement require or authorize any attorney to engage in conduct prohibited by the Code of Professional Responsibility. In order to make sure that the_Contractor's_caseload is being handled efficiently and in cooperation with the efforts of the District Court and the City Attorney's Office, the Contractor agrees to comply with the following guidelines to the extent possible: a. A Contractor will provide a defense attorney to attend each daily in- custody calendar and at all hearings and other court appearances on cases to which the attorney has been appointed under this Agreement. b. The Contractor shall meet with the client and discuss the City Prosecutor's plea offer within one week of arraignment for in- custody defendants and prior to the readiness hearing for out of custody defendants. c. The Contractor shall attend the arraignment for each case and be prepared to respond to the plea offer. d. To the maximum extent practicable, the Contractor shall arrange for backup coverage for defense attorneys who are unable to make scheduled court appearances due to vacation or other such reasons that allow advance notice, in order to minimize continuances. e. Contractor shall use its best efforts to review the Clallam County Jail roster on a daily basis to determine whether clients are incarcerated and shall consult with incarcerated clients as soon as possible to represent their interests. 2 F 62 f. Contractor shall provide to the Port Angeles Police Depai talent the telephone number or numbers at which a defense attorney may be reached for "critical stage" advice to defendants during the course of police investigations and /or arrest twenty -four (24) hours each day. 3. Case Weighting. Each appointment for a single defendant alleging a violation of terms or conditions of probation shall equal one quarter (1/4) of a case. Each appointment on a DWLS shall count as one quarter (1/4) case unless the case actually goes to trial, in which case it shall count as one (1) case. All other matters except as set forth below shall count as a single full case. A case filed with a single incident date would be counted as a single case up to a total of four charges out of a single incident /offense date. Cases filed with multiple charges alleged to have taken place over a span of more than a single date will be counted as one case for each offense date such that, for example, were a person to be charged with 3 violations of a no contact order during a single month, and those violations each is determined to.have to be alleged to have takenplace on different days within that month, it would count as three cases. 4. Compensation. Based upon the case load of 50% of City cases found to be qualified for indigent defense counsel for the 2011 calendar year, payment from the City to the Contractor shall be $42,500 for calendar year 2012 to be made on a monthly bases with each monthly payment equal to 1 /12th of the total, amount as herein stated. 5. Independent Contractor. The status of the Contractor hereunder is that of an independent contractor and the Contractor shall not be construed to be an employee or employees of the City of Port Angeles. As an independent contractor, the Contractor is not entitled to any benefits available to employees of the City, and the Contractor is responsible for withholding any monies required to be withheld from Contractor's employees pursuant to local, state or federal law, including but not limited to worker's compensation, social security, income taxes, use taxes and business and occupations taxes collected by the State of Washington. 6. Reports/Records. Contractor shall report on a monthly bases as to the number and types of cases it has been appointed under this contract. The City shall have the right to reasonably audit business records of the Contractor (exclusive of attorney client confidential records) which are relevant to the performance of this Agreement. Such review may occur upon thirty days notice to the Contractor, and may include, but not be limited to, on -site inspection by City agents or employees of all financial and non privileged records or other materials which are pertinent to this Agreement and its performance, and any and all non privileged communications relevant to the performance of this Agreement. The Contractor shall preserve and maintain all financial records and records relating to the performance of this Agreement for three years after contract termination and shall make such records available for review by the City upon request. 7. Modifications. Either party may request changes in the Agreement; however, any and all modifications shall be in writing and signed by each of the parties. -3- F 63 8. Default. In the event that the Contractor defaults by failing to perform any of the obligations of this Agreement, the City shall have available all contractual remedies under the laws of the State of Washington. If the City chooses to terminate the Agreement for default by the Contractor, the City may at its option obtain performance of the work elsewhere and shall be entitled to recover any extra cost or damage to the City resulting from such default by deduction from any money due or coming to the Contractor. The Contractor shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the City by reason of such default. 9. Nondiscrimination. The Contractor shall not discriminate against any person on the basis of race, color, religion, sex, marital status, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 10. Indemnification/Hold Harmless. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 11. Insurance. The Contractor shall procure and maintain for the duration of this Agreement a policy of professional liability insurance providing coverage of at least $1,000,000 against professional liability in connection with the work to be performed by Contractor under this Agreement. 12. Applicable Law. This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington, and in the event of dispute the venue of any litigation brought hereunder shall be Clallam County. IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF PORT ANGELES BY BY Dan DiGuilio, Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney ATTEST: Janessa Hurd, City Clerk G \LEGAL1a AGREEMENTS &CONTRACTS12011 Agrmts &Contracts\Public Defender 112611 wpd 4 F 64 AGREEMENT FOR INDIGENT LEGAL DEFENSE SERVICES THIS AGREEMENT is entered into between the City of Port Angeles (hereinafter called "City and the Law Firm of Andrews and Myers (hereinafter called "Contractor this day of December, 2011. REPRESENTATIONS 1. The City requires the professional services of the Contractor in order to provide indigent representation for misdemeanor and gross misdemeanor defendants that are prosecuted by the City of Port Angeles and under circumstances that legal defense is required either under the Constitution of the United States or under the Constitution and laws of the State of Washington. 2. The Contractor is qualified and capable of meeting the professional standards for providing criminal defense and related services for indigent misdemeanor and gross misdemeanor defendants facing commitment or incarceration for offenses prosecuted by the City of Port Angeles. Contractor participates in regular training programs on public defense law including a minimum of seven hours of continuing education annually in areas relating to their public defense practice or as otherwise may be mandated by court rule. AGREEMENTS NOW, THEREFORE, in consideration of specified legal services to be provided by the Contractor and the monetary payments to be made to the Contractor by the City, as herein provided, the parties hereby agree as follows: 1. Term of Agreement. This Agreement shall be in effect from the first day of January, 2012 through the 31st day of December, 2013; provided, however, in the event the state adopts legislation that requires a substantial change in the services provided under this Agreement, either party may give notice of termination. This Agreement shall terminate 60 days following the date such notice is given. 2. Scope of Work. The Contractor shall provide criminal defense and related services for indigent misdemeanor and gross misdemeanor defendants and certain other persons facing commitment or incarceration for offenses prosecuted by the City of Port Angeles. The Contractor's obligation to provide services, and the City's obligation to pay for such services, under this Agreement shall be limited to cases or matters in which the District Court having jurisdiction over the case or matter makes a specific determination that the defendant is eligible for appointed counsel and appoints Contractor to the case or matter by court order. The Contractor acknowledges and agrees that it will share the assignment of defense clients with another agency and that such sharing of assignments will be on a 50/50 basis with each agency accepting alternating weekly assignments of defense clients. -1- F 65 The Contractor has the right, for good cause shown and with the Court's permission, to decline to represent or discontinue representing any individual, who by his or her request, action, conduct, or financial ability, waives the right to the assistance of counsel at public expense. In the event of a conflict of interest arising and precluding Contractor from representing a client, and upon a finding by the Court that such conflict exists and precludes Contractor from representing the defendant court designation of another attorney to represent the client, shall be at the expense of the City. The Contractor will continue active representation and will complete cases which were assigned in the calendar year covered by the term of this contract with due diligence, and in the event that the Contractor is not awarded the contract for the following calendar year, the Contractor shall then be compensated at the hourly rate of $35.00 per hour. In the event that work is necessary on carryover cases and the Contractor is not awarded the contract, Contractor will be responsible for keeping a record of time worked under the term of this contract on cases for the City and must submit a monthly itemized statement of hours worked and request for payment to the City. Nothing in this Agreement shall be construed to impair or inhibit the exercise of independent professional judgment when an attorney /client privilege has been established, nor shall this Agreement require or authorize any attorney to engage in conduct prohibited by the Code of Professional Responsibility. In order to make sure that the Contractor's caseload is being handled efficiently and in with the efforts of the District Court and the City Attorney's Office, the Contractor agrees to comply with the following guidelines to the extent possible: a. A Contractor 'will provide a defense attorney to attend each daily in- custody calendar and at all hearings and other court appearances on cases to which the attorney has been appointed under this Agreement. b. The Contractor shall meet with the client and discuss the City Prosecutor's plea offer within one week of arraignment for in- custody defendants and prior to the readiness hearing for out of custody defendants. c. The Contractor shall attend the arraignment for each case and be prepared to respond to the plea offer. d. To the maximum extent practicable, the Contractor shall arrange for backup coverage for defense attorneys who are unable to make scheduled court appearances due to vacation or other such reasons that allow advance notice, in order to minimize continuances. e. Contractor shall use its best efforts to review the Clallam County Jail roster on a daily basis to determine whether clients are incarcerated and shall consult with incarcerated clients as soon as possible to represent their interests. -2- F 66 f. Contractor shall provide to the Port Angeles Police Department the telephone number or numbers at which a defense attorney may be reached for "critical stage" advice to defendants during the course of police investigations and/or arrest twenty -four (24) hours each day. 3. Case Weighting. Each appointment for a single defendant alleging a violation of terms or conditions of probation shall equal one quarter (1/4) of a case. Each appointment on a DWLS shall count as one quarter (1/4) case unless the case actually goes to trial, in which case it shall count as one (1) case. All other matters except as set forth below shall count as a single full case. A case filed with a single incident date would be counted as a single case up to a total of four charges out of a single incident /offense date. Cases filed with multiple charges alleged to have taken place over a span of more than a single date will be counted as one case for each offense date such that, for example, were a person to be charged with 3 violations of a no contact order during a single month, and those violations each is determined to have to be, alleged to have taken place on different, days within that month, it would count as three cases. 4. Compensation. Based upon the case load of 50% of City cases found to be qualified for indigent defense counsel for the 2011 calendar year, payment from the City to the Contractor shall be $42,500 for calendar year 2012 to be made on a monthly bases with each monthly payment equal to 1 /12th of the total amount as herein stated. 5. Independent Contractor. The status of the Contractor hereunder is that of an independent contractor and the Contractor shall not be construed to be an employee or employees of the City of Port Angeles. As an independent contractor, the Contractor is not entitled to any benefits available to employees of the City, and the Contractor is responsible for withholding any monies required to be withheld from Contractor's employees pursuant to local, state or federal law, including but not limited to worker's compensation, social security, income taxes, use taxes and business and occupations taxes collected by the State of Washington. 6. Reports/Records. Contractor shall report on a monthly bases as to the number and types of cases it has been appointed under this contract. The City shall have the right to reasonably audit business records of the Contractor (exclusive of attorney client confidential records) which are relevant to the performance of this Agreement. Such review may occur upon thirty days notice to the Contractor, and may include, but not be limited to, on -site inspection by City agents or employees of all financial and non privileged records or other materials which are pertinent to this Agreement and its performance, and any and all non privileged communications relevant to the performance of this Agreement. The Contractor shall preserve and maintain all financial records and records relating to the performance of this Agreement for three years after contract termination and shall make such records available for review by the City upon request. 7. Modifications. Either party may request changes in the Agreement; however, any and all modifications shall be in writing and signed by each of the parties. -3- F 67 8. Default. In the event that the Contractor defaults by failing to perform any of the obligations of this Agreement, the City shall have available all contractual remedies under the laws of the State of Washington. If the City chooses to terminate the Agreement for default by the Contractor, the City may at its option obtain performance of the work elsewhere and shall be entitled to recover any extra cost or damage to the City resulting from such default by deduction from any money due or coming to the Contractor. The Contractor shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the City by reason of such default. 9. Nondiscrimination. The Contractor shall not discriminate against any person on the basis of race, color, religion, sex, rnarital status, Vietnam era veteran's status, disabled veteran condition, physical or mental handicap, or national origin. 10. Indemnification/Hold Harmless. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. 11. Insurance. The Contractor shall procure and maintain for the duration of this Agreement a policy of professional liability insurance providing coverage of- at-least $1,000,000 against professional liability in connection with the work to be performed by Contractor under this Agreement. 12. Applicable Law. This Agreement shall be construed and interpreted in accordance with the laws of the State of Washington, and in the event of dispute the venue of any litigation brought hereunder shall be Clallam County. IN WITNESS THEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF PORT ANGELES BY BY Dan DiGuilio, Mayor APPROVED AS TO FORM: William E. Bloor, City Attorney ATTEST: Janessa Hurd, City Clerk Defender 12 15 11 wpd G \LEGAL \a AGREEMENTS &CONTRACTS \2011 Agrmts &Contracts\Andrews and Myers Public 4 F 68 p W A S H I N G T O N U.S.A. CITY COUNCIL MEMO Date: December 20, 2011 To: CITY COUNCIL From: Glenn A. Cutler, P.E., Director of Public Works and Utilities Subject: Maintenance Contract WW -11 -036; Wastewater Sewer System Cleaning and t•Video Inspection Summary: This work uses the "Limited Public Works Process" contracting format for the jetting, root and debris removal, and cleaning of selected sewer lines in the City, followed by video inspection. The videoing is investigatory work that will be used for various repair and infiltration projects later in 2012 and 2013. Recommendation: Authorize the City Manager to sign the Limited Public Works Process Contract WW -11 -036, Wastewater Sewer System Cleaning and Video Inspection with Pacific Concrete Services of Kent, Washington for the contracted not -to- exceed maximum value of $35,000 including sales tax, and to make minor modifications to the agreement, if necessary. Background /Analysis: This contract work is for the jetting, root and debris removal, and cleaning of selected sewer lines in the City, followed by video inspection. The videoing is investigatory work that will be used for various repair and infiltration projects later in 2012 and 2013. The contract uses the simplified contracting methodology approved by the State for low value contracts called the "Limited Public Works Process." The contract is being let as a unit price contract for the various diameter sizes of pipe that we have in our sewer system. Work will be ordered over the six month term of the contract for various pipes in the system. There is a not -to- exceed maximum price of $35,000 for all work ordered under this maintenance contract. Competitive quotes were requested from the small works roster on December 2, 2011. Five quotations were received on December 12, 2011. Pacific Concrete Services of Kent, Washington was the low responsive bidder. The results of the bidding are shown in the following table. Note that the estimated quantities used for evaluating bids were for purposes of ranking the bidder's proposals to establish the best value to the City. The overall value of the contact as stated in the contract solicitation remains at $35,000, with the City being able to order greater quantities of work using the best overall pricing scheme that was bid. Funds were budgeted in the 2011 budget for this work. F 69 December 20, 2011 City Council Re: Maintenance Contract WW -11 -036 Wastewater Sewer System Cleaning Video Inspection Page 2 VENDOR Pacific Concrete Services Everson's Econo -Vac, Inc. Action Services Corporation Olson Brothers Pro -Vac, LLC Bravo Environmental Government Estimate LOCATION Kent, WA Sumner, WA Bremerton, WA Puyallup, WA Tukwila, WA AMOUNT (Applicable taxes included $3 1;782.77 $34,587.14 $43,803.00 $52,684.61 $54,222.34 $34,979.88 The Utility Advisory Committee recornmended that City Council authorize the City Manager to sign the Limited Public Works Process Contract WW -11 -036, Wastewater Sewer System Cleaning and Video Inspection with Pacific Concrete Services of Kent, Washington for the contracted not to- exceed maximum value of $35,000 including sales tax, and to make minor modifications to the agreement, if necessary. F 70 p W A S H I N G T O N U.S.A. CITY COUNCIL MEMO Date: December 20, 2011 To: CITY COUNCIL From: Glenn A. Cutler, P.E., Director of Public Works Utilities Subject: Electrical Work Permit Fee Corrections Summary: The proposed ordinance amendment adds two fees that were requested by electrical contractors that were overlooked by staff. Recommendation: Conduct a 1 reading of the proposed ordinance on electrical work permit fee adjustments for the Electric Utility, and continue to January 3, 2012 for a 2 reading and adoption of the ordinance. Background /Analysis: On October 18, 2011, City Council adopted adjustments to the electric work permit fees. Staff recently discovered that two items requested by electrical contractors were overlooked and not included in the October 18, 2011 action. Staff now proposes to amend item "0" of section 3.70.100 of the Port Angeles Municipal Code to add the following fees: 1. Residential Electrical Work Permit and Fees. z. Addition of un to 4 circuits $75.00 2. Non Residential Electrical Work Permit and Fees. dd. Addition of un to 4 circuits $86.00 Following a brief presentation, City Council should conduct a 1 reading of the proposed ordinance, continue to January 3, 2012 for a 2n reading and adoption. Once adopted, the proposed fees would go into effect immediately on Wednesday, January 4, 2012 so that they accompany the other changes. Attachment: Proposed Electrical Work Permit Fee Ordinance Corrections N: \CCOUNCIL\FINAL\Electric Work Permit Fee Corrections.doc G -1 ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington, revising Sections of Chapter 3.70, of the Port Angeles Municipal Code relating to Electrical Work Permit fees. THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 3085, as amended, and Chapter 3.70 of the Port Angeles Municipal Code relating to Recreation Division fees are hereby amended by amending Section 3.70.110 Subsection 0 to read as follows: O. Electric Utility Fees. 1. Electrical Work Permits and Fees. The fees for residential electrical inspections performed by the City, including all applicable taxes, shall be as follows: a. Service /feeder 200 amp.$120.00 b. Service /feeder 201 -400 amp. $146.00 c. Service /feeder 401 -600 amp. $205.00 d. Service /feeder 601 -1000 amp. $262.00 e. Service /feeder over 1000 amp. $373.00 f. Branch circuit with service feeder $5.00 g. Branch circuit without service feeder $63.00 h. Each additional branch circuit $5.00 I. Temporary service /feeder 200 amp. $93.00 j. Temporary service /feeder 201 -400 amp. $110.00 k. Temporary service /feeder 401 -600 amp. $149.00 1. Temporary service /feeder 601 -1000 amp. $168.00 m. Hourly inspection fee $96.00 as authorized by the Public Works and Utilities Director. n Signal circuit/limited energy -1 2 family dwellings $64.00 o Signal circuit /limited energy -multi family dwellings $64.00 p Manufactured home connection $120.00 q Renewable electrical energy -5 KVA system or less $102.00 r. Single and multi- family dwellings first 1300 square ft. $120.00 s Each additional 500 square ft. or portion of single or multi- family -1- G -2 dwelling $40.00 t. Each outbuilding or detached garage $74.00 u. Each swimming pool or hot tub $110.00 v. Low voltage thermostat $56.00, each additional low voltage thermostat $5.00. w. City lockbox for access to electric meter $75.00. x. Each additional inspection or site visit required as a result of an enforcement issue or safety violation $56.00. y. Requests by property owners to inspect existing installations $110.00 2. Electrical Work Permits. The fees for non residential electrical inspections performed by the City, including all applicable taxes, shall be as follows: a. Service /feeder 200 amp. $132.00 b. Service /feeder 201 -400 amp. $160.00 c. Service /feeder 401 -600 amp. $225.00 d. Service /feeder 601 -1000 amp.$288.00 e. Service /feeder over 1000 amp. $410.00 f. Branch circuit with service feeder $5.00 g. Branch circuit without service feeder $74.00 h. Each additional branch circuit $5.00 I. Temporary service /feeder 200 amp. $102.00 j. Temporary service /feeder 201 -400 amp. $121.00 k. Temporary service /feeder 401 -600 amp. $164.00 1. Temporary service /feeder 601 -1000 amp. $185.00 m. Hourly inspection fee $96.00. n. Sign/outline lighting $88.00 o. Signal circuit /limited energy- commercial first 1500 square ft. $96.00 thermostat $5.00 t. Each carnival ride and generator truck $28.00 u. Each remote distribution equipment, concerts or gaming show $9.00 v. First field inspection each year or a single concession or ride, not part of a carnival $121.00 w. Subsequent inspection of a single concession or ride, not part of x. Berth at a marina or dock $81.00 y. Each additional berth inspected at the same time $54.00 z. Industrial block permit $2,309.00 aa. Each additional inspection or site visit required as a result of an enforcement issue or safety violation $56.00. bb. City lockbox for access to electric meter $75.00. a carnival $81.00 z. Addition of un to 4 circuits $75.00 P. q. r. s. Each additional 1500 square ft. or portion of commercial $5.00 Renewable electrical energy -5 KVA system or less $113.00 Each swimming pool or hot tub $121.00 Low voltage thermostat $56.00, each additional low voltage 2 G -3 $121.00. cc. Requests by property owners to inspect existing installations dd. Addition of uD to 4 circuits $86.00. Section 3 Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of the scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 4 Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 5 Effective Date. This Ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect January 2012. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of 2012. DAN DI GUILIO, MAYOR ATTEST: APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: ,20 By Summary G \LEGAL\e ORDINANCES &RESOLUTIONS \ORDINANCES 2011\31 PAMC 3 70 110 Electnc 120611 wpd December 15, 2011 3 G -4 From: pORTANGELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO Date: December 20, 2011 To: CITY COUNCIL Terry Gallagher, Police Chief Dan McKeen, Fire Chief Nathan West, Director of Community and Economic Development Glenn A. Cutler, P.E., Director of Public Works Utilities Subject: Wireless Mobile Data System Acquisition and Integration Agreement Summary: At the direction of the City Council, staff and Columbia Telecommunications Corporation in cooperation with the Northwest Open Access Network completed the procurement process for the Wireless Mobile Data System Design and Construction. A total of eighteen vendors participated in the process and five submitted proposals. After evaluations, interviews and reference checks, Capacity Provisioning, Inc., with sub contractors Cascade Networks, Inc., Aruba Networks, Inc., and Olympic Electric Company, Inc., was determined to be the vendor whose proposal is the most advantageous to the City. Recommendation: Approve and authorize the City Manager to sign the Wireless Mobile Data System Acquisition and Integration Agreement with Capacity Provisioning, Inc., in an amount not to exceed $2,577,922.50, and to make minor modifications to the agreement; if necessary. Background /Analysis: On June 19, 2006, City Council incorporated the Wireless Technology Plan as part of the City's annual Capital Facilities Plan for the Police and Fire Departments. On March 17, 2009, following a competitive process, City Council approved a consulting agreement with Columbia Telecommunications Corporation (CTC) to prepare the Wireless Technology Plan. On July 21, 2009, City Council authorized CTC to prepare a system -level design, cost estimate, Business Case Evaluation (BCE), and a grant application for a Wireless Mobile Data System (WMDS). In early 2010, the City submitted a sub -grant application in cooperation with the Northwest Open Access Network (NoaNet) under the Broadband Technology Opportunities Program (BTOP). The City's sub -grant included CTC's system -level design within the City and the Lower Elwha Klallam Tribe (LEKT), comprising a total of 240 wireless access points and 44 interconnections to the fiber optic network under the Metropolitan Area Network Services Agreement. December 20, 2011 City Council Wireless Mobile Data System Acquisition and Integration Agreement Page 2 Communications equipment necessary for vehicles was also included in the sub -grant application for the City (Police, Fire and Public Works and Utilities Departments), Fire Districts 2 and 3, Clallam County Sheriff, and the LEKT. The total estimated capital cost of the proposed project was $3.7 million with a 30% City match of $1.1 million. In August 2010, the NoaNet was awarded a grant under the BTOP, which included the City's sub grant for a WMDS. On November 9, 2010, the Utility Advisory Committee received an update on the CTC BCE based on the assumption of City ownership, Operation, Management, and Maintenance (OM &M). The update included a mobile data radio life expectancy of 12 -20 years, which resulted in an anticipated monthly charge of $70 per vehicle (without depreciation or aircarcl discount). The estimated monthly depreciation was an additional $30 per vehicle, which could be added to the monthly charges or delayed until after the equipment warranty period expires. Based on the charges proposed in the OM &M Services Agreement and the revenues anticipated in the Retail Service Provider Agreement (which will be separately considered at today's meeting) an initial monthly.charge of $70 per vehicle beginning in 2013 is anticipated to be adequate including depreciation. The initial monthly charge should be reviewed and reconsidered as part of the City's 2014 proposed budget process. It was evident from the BCE that without the BTOP grant, the City's WMDS needs will continue to be unmet indefinitely. Although the BCE assumed City ownership and City OM &M for its own needs, CTC and staff recommend that design, construction,. OM &M, and retail services be outsourced. CTC shared that under an outsourcing approach the worst possible outcome should be that the vendor would be able to cover all operating costs and capital replacements, and that the best possible outcome may be that the City has surplus funds to support new telecommunications initiatives. Based on the proposed OM &M Services Agreement and the Retail Service Provider Agreement (which will be separately considered at today's meeting because they do not qualify for grant funding) an outsourcing approach appears to be successful. An assumption going forward is that traditional costs allocated to utilities (e.g., administrative charges, emergency management allocation, information technology charges, etc.) will not apply to the future telecommunications utility, however, this approach should be reviewed and reconsidered as part of the City's 2014 proposed budget process. All City Departments understand City Council concerns in respect to future impacts on the General Fund by such projects as BTOP. We believe that City Council should give some consideration to the performance of the Departments over the last several years. Significant reductions have been made in the areas of overtime and vehicle acquisition expenses. Examples include personnel expense reductions through our receipt of COPS grant funding, funding two officer positions at 100% of salary and benefits since 2009 (expires August 2012), and a COPS grant that funds two officer positions at 100% of salary and benefits through 2014. Just the two COPS grants represent over $1,000,000.00 in General Fund savings to the City. This commitment on the part of all City Departments regarding the responsible use of the tax dollars made available to us will continue. Further, we will make every effort to meet any budget directive we receive from Council. For further financial proforma please refer to the attached WMDS Funding Sources and Uses Statement and the Forecasted Income Statement. 1 -2 December 20, 2011 City Council Wireless Mobile Data System Acquisition and Integration Agreement Page 3 On March 15, 2011, City Council approved the Participation Agreement with NoaNet to proceed with the City -owned WMDS. On April 19, 2011, City Council, by resolution, established a restricted cash account for the City's match to comply with the sub grant. At the same meeting City Council adopted the Federal Communications Commission Policy Statement FCC 05 -151 regarding an open access policy for retail service providers. On May 17, 2011, following a second competitive process, City Council selected and authorized CTC to assist the City to prepare the WMDS Design and Construction Request for Proposal (RFP). The RFP included requirements for design and construction services, including a technical proposal and a charge proposal. The technical proposal included a system level design, geographic coverage areas, and the proposed equipment and technologies. The charge proposal divided the cost of the project into three phases including 1) detailed design, 2) construction of the WMDS throughout the majority of the City, and 3) construction of the WMDS within the remainder of the City. The RFP was released on July 22, 2011, with advertisements placed in the Seattle Daily Journal of Commerce, Builders Exchange, Peninsula Daily News, the Northwest Public Power Association, and was also placed on the City's website. Staff also notified all local telecommunications service providers about the RFP including Wave Broadband, Century Link, Capacity Provisioning, Inc., Olypen, Inc., Olympus Net, and Olympic WiFi. A total of 40 vendors expressed interest, 18 of which registered with the City to participate in the RFP procurement process, resulting in 5 vendors submitting proposals (Capacity Provisioning, Inc., Lockheed Martin, Federal Signal, ID Consulting Solutions, and INX, Inc.). The proposals from all vendors were determined to be responsive to the RFP and all vendors were invited to participate in an interview. A staff project team and Rich Nall, Coordinated Services Manager, representing NoaNet, and Greg Helwick, Network Analyst, representing Clallam County, were assembled to work with CTC during the procurement process. CTC and team members participated in the evaluation of proposals and charges, interviews, reference checks, and vendor selection. It is important to note that Capacity Provisioning, Inc., with sub contractors Cascade Networks, Inc., Aruba Networks, Inc., and Olympic Electric Company, Inc., was the only vendor that submitted a proposal that was within the City's budget. As a result of the evaluations, interviews and reference checks, Capacity Provisioning, Inc., with sub contractors Cascade Networks, Inc., Aruba Networks, Inc., and Olympic Electric Company, Inc., was determined to be the most qualified vendor whose proposal is the most advantageous to the City with price and other factors considered. Staff previously indicated that there may be a need to consider a change order for the Street Lighting Upgrades Project No. CLO5 -2009 for replacement bracket arms to accommodate the Wireless Access Points. This is no longer necessary. N \CCOUNCIL\FINAL \WMDS Acquisition Integration Agreement doc 1 -3 December 20, 2011 City Council Wireless Mobile Data System Acquisition and Integration Agreement Page 4 A summary of the WMDS Design and Construction RFP procurement schedule is provided below. Milestone RFP advertisement Pre proposal conference Proposal deadline Vendor interviews Proposal review and evaluation Vendor negotiations City Council Utility Advisory Committee work session Utility Advisory Committee consideration City Council contract award Completion Date July 22, 2011 August 5, 2011 September 30, 2011 October 21, 2011 October 24, 2011 November 18, 2011 December 13, 2011 December 15, 2011 December 20, 2011 Status Complete Complete Complete Complete Complete Complete Complete Complete The final Acquisition and Integration Agreement is attached and has been accepted by the vendor. All vendorproposals'are• availablefor review at-City Hall in•the Public Works and Utilities engineering office, confidential computer network security- related information has been removed from all documents. Time is of the essence and the City has to spend 67% of the sub -grant funds before November 2012 and the remaining 33% of the sub -grant funds must be spent before August 2013. If City Council approves the proposed WMDS Acquisition and Integration, Agreement, staff will return to the Utility Advisory Committee early next year to consider the establishment of a Telecommunications Utility and Telecommunication Fund ordinances. On December 15, 2011, the Utility Advisory Committee forwarded a favorable recommendation to City Council to approve and authorize the City Manager to sign the Wireless Mobile Data System Acquisition and Integration Agreement with Capacity Provisioning, Inc., in an amount not to exceed $2,577,922.50, and to make minor modifications to the agreement, if necessary. Attachments: WMDS Funding Sources and Uses Statement WMDS Forecasted Income Statement WMDS Acquisition and Integration Agreement Definition of Acronyms 1 -4 Wireless Mobile Data System Funding Sources Broadband Technology Opportunities Program (BTOP) Sub -Grant 2,559,036 2012 Wastewater Utility budget new fiber network sites (collocated sites) 100,000 2011 Electric Utility budget new fiber network sites (collocated site) 18,027 General Fund (Criminal justice) 300,000 Total Funding Sources 2,977,063 Wireless Mobile Data System- Funding Uses Acquisition and Integration Agreement Schedule A Design 113,909 Schedule B Contruction (Majority of City) 1,383,623 Schedule C Construction (Remainder ofCity) 381,298 Schedule D Integration 551,928 Schedule D Underground Work 35,396 Schedule D Airport Coverage Option 20,349 Schedule D Ediz Hook Coverage Option 45,288 Schedule D USCG Coverage Option 13,428 Schedule D Uninteruptible Power Supply Option 32,705 Schedule D VOIP Option Schedule D In Car Camera System Option Acquisition and Integration Agreement Funding Uses Sub -Total Including Taxes 2,577,922 N: \CCOUNCIL\FINAL \WMDS Acquisition Integration Agreement.doc BTOP/NoaNet environment assessment 14,217 BTOP/NoaNet required signage (estimate) 2,500 Outside consultant (engineering) 134,500 Outside consultant (onsite inspector) 30,000 Electric Utility power connections (estimate) 30,000 Electric Utility streetlight standard re- conductoring (estimate) 12,000 Travel and training (estimate) 5,000 2012 operating expenses 28,014 NoaNet directed services contingency 15,783 WMDS Acquisition and Integration Agreement contingency (4.3 127,127 Other Funding Uses Sub -Total Including Taxes 399,141 Total Funding Uses 2,977,063 1 -5 Wireless Mobile Data System- Forecasted Income Statement Construction Year Year Year As of the years ended, 2012 2013 2014 2015 Net Sales Public Safety and Public Works Utilities 53,760 53,760 53,760 Total 53,760 53,760 53,760 Cost ofgoods sold Depreciation (52,636) Network Maintenance Total (52,636) Gross revenue (loss) Other operating income Retail Service Providers Total Owner's equity, beginning add BTOP/NoaNet sub -grant Income before taxes less Distribution to owners Owner's equity, ending 72,000 72,000 Gross revenue and other operating income 73,124 Operating expenses Network Operation and Management Electrical Charges Pore Attachment Network Service Charges Public Safety Network Service Charges Public Access Personnel (Contract Administration) Hardware /Software Fees Insurance Administrative Charges Information Technology Charges Equipment Services Charges Transfers to Other Funds Emergency Management Allocation PW Administration Charges Total Operating income (loss) Nonoperating income (expense) Interest expense Total Income before taxes add Depreciation Less Principal Payments Total Cash flow before taxes 1,124 (52,636) (4,560) (57,196) (3,436) (52,636) (4,560) (57,196) (3,436) 74,160 76,385 74,160 76,385 70,724 72,949 (28,383) (28,383) (28,383) (28,383) (28,383) (2,711) (4,130) (4,253) (4,381) (4,512) (4,648) (277) (476) (476) (476)'• (476) (476) (15,575) (26,700) (26,700) (26,700) (26,700) (26,700) (9,450) (16,200) (16,200) (16,200) (16,200) (16,200) (1,200) (1,236) (1,273) (1,311) (1,351) 52,636 52,636 52,636 (28,014) 48,672 46,112 48,172 Wireless Mobile Data System Statement of Owner's Equity 418,027 2,949,050 2,945,086 2,938,562 2,559,036 (28,014) (3,964) (6,524) 2,949,050 2,945,086 2,938,562 2,934,098 (4,464) NOTE: These projections have been prepared to correspond with operating cycles consistent with the project the WMDS Acquisition Integration, OM &M, and Retail Service Provider Agreeements. Significant assumpti forecasted statements. Year Year 2016 2017 53,760 53,760 53,760 53,760 (52,636) (52,636) (4,560) (4,560) (57,196) (57,196) (3,436) (3,436) 78,676 78,676 75,241 81,037 81,037 77,601 (28,014) (77,088) (77,248) (77,413) (77,583) (77,757) (28,014) (3,964) (6,524) (4,464) (2,342) (156) (28,014) (3,964) (6,524) (4,464) (2,342) (156) 52,636 52,636 52,636 52,636 52,636 52,636 52,636 50,294 52,479 2,934,098 2,931,756 (2,342) (156) 2,931,756 2,931,600 facilities completion, and ions are integral to these 1 -6 CITY OF PORT ANGELES WIRELESS MOBILE DATA SYSTEM ACQUISITION AND INTEGRATION AGREEMENT Between CITY OF PORT ANGFLFS, WA And Capacity Provisioning, Inc, Dated December 20, 2011 Page 1 WIRELESS MOBILE DATA SYSTEM ACQUISITION AND INTEGRATION AGREEMENT This Agreement is between the City of Port Angeles, Washington, a municipal corporation, hereinafter "City" and Capacity Provisioning, Inc., a Washington corporation, hereinafter "Vendor The City arid Vendor are referred to collectively as the "Parties and individually as "Party For and in consideration of the benefits to be derived herefrom, the parties covenant and agree as follows: 1. PURPOSE AND DEFINITIONS The purpose of this Agreement is to set forth the terms and conditions under which Vendor will design, acquire, and construct a Wireless Mobile Data System, hereinafter the "WMDS" for the City. The WMDS will be integrated with the fiber optic network for the City's public 'safety, utilities, and general public functions and the City's existing information systems for use by the City in accordance with the terms, conditions and specifications set forth in this Agreement. Except where a word or phrase is given a specific meaning by the express terms of this Agreement, words and phrases will be given their ordinary and usual meanings. "Phase I" of this Agreement consists of the development of a Project Management Plan by vendor and acceptance of that Plan by the City. "Phase II" of this Agreement requires the Vendor to purchase, install, and implement a fully functioning WMDS in the geographical area specified in the Vendor's Technical Proposal and Charge Proposal. Phase II shall include, but not be limited to: WMDS equipment installation, supply and installation of everything necessary for a fully operational WMDS, projects, management, warehousing, and City staff training subject to Acceptance Tests and City acceptance. "Phase III" requires Vendor to install and implement a fully functioning WMDS to all remaining geographic areas of the City, plus provision of as -built drawings for the entire system. 2. AGREEMENT TERM This Agreement shall be valid if it is approved by the City Council on December 20, 2011, shall commence as of the date it is fully executed by both Parties, and shall continue in effect until terminated as provided below or until the Vendor has fully performed all of the duties and responsibilities as herein set forth. 3. AGREEMENT 3.1 Performance by the Vendor The Vendor agrees to perform the following: Page 2 1 -8 1. The Vendor shall develop a Project Management Plan in accordance with Section 4.7 below. The City, in its discretion, may accept or reject the Project Management Plan. If the City rejects the Project Management Plan, the City may elect to terminate this Agreement. In that event, this Agreement shall be treated as void ab initio; and neither party shall have any rights or obligations under this Agreement. 2. If the City approves the Project Management Plan, the Vendor shall proceed to perform the obligations required to complete Phase II of the Project Management Plan. Phase II requires the Vendor to install and implement a fully functioning WMDS in the geographic area specified in the Vendor's Technical Proposal and Charge Proposal. This work shall include, but not be limited to the following: a. WMDS equipment acquisition and installation. b. Supply and installation of everything necessary and appropriate for a fully functional and operational WMDS, project management, warehousing, and City staff training. c. The WMDS shall be fully complete and operational and subject to System Acceptance Tests prior to City acceptance. d. A successful System Acceptance Test. 3. The City shall determine if the WMDS was timely completed and otherwise satisfies the System Acceptance Tests. In the event the City does not approve the Systems Acceptance Tests, the City may elect to terminate this Agreement. In that event, the Vendor shall remove all equipment, facilities, software, and other materials .installed during Phase II. and shall refund to the City in full all amounts paid by the City to the Vendor under this Agreement. Thereafter, this Agreement shall be treated as void ab initio; and neither party shall have any rights or obligations under this Agreement. 4. If the City approves the Phase II System Acceptance Test, the Vendor shall proceed to perform the obligations required to complete Phase III of the Project Management Plan. Phase III requires the Vendor to install and implement a fully functioning WMDS to all of the remaining geographic areas of the City, and to the extent directed by a change order issued under Section 4.7.6, to remedy any coverage deficiencies in the Phase II geographic area. This work shall include, but not be limited to the following: a. WMDS equipment acquisition and installation. b. Supply and installation of everything necessary and appropriate for a fully functional and operational WMDS, project management, warehousing, and City staff training. c. The WMDS shall be fully complete and operational and subject to a System Acceptance Test prior to City acceptance. d. A successful System Acceptance Test. e. Delivery and acceptance of as -built drawings for entire system. 5. Time is of the essence. The Vendor's work shall be completed and accepted in accordance with the WMDS Schedule (Exhibit 1). The Vendor's failure to meet the Phase II or Phase III construction deadlines shall result in termination of this Agreement. Page 3 1 -9 3.2 Performance by the City Prior to the Phase II and Phase III System Acceptance Tests on City shall: 1. Purchase and install any underground fiber optic network connections included in the Vendor's Charge Proposal and the detailed design of the WMDS. 2. Install the Electric Utility electrical power connections to the Wireless Access Points that are included in the Vendor's detailed design of the WMDS. 3. Re- conductor streetlighting circuits included in the Vendor's Charge Proposal Schedule "B" and "C" and the detailed design of the WMDS. 4. Complete the streetlighting upgrades project No. CLO5 -2009 where required for WAPs. 3.3 Detailed Requirements The following sections of this Agreement describe in more detail, but are not intended to limit, the performances required by Sections 3.1 and 3.2 above. 4. SCOPE AND RESPONSIBILITIES 4.1 Scope of Vendor's Obligations The Vendor shall perform all work, acquire and install all equipment, and all other necessary work to complete installation of_a fully_ functioning WMDS no later than June 28,, 2013. Vendor shall provide. or procure all necessary system components, management, ,supervision,, resources and materials required to begin work in accordance with the terms and intention Of Agreement, all so that at the time Vendor completes the work and Phase II and III System Acceptance Tests set forth in this Agreement, the WMDS is ready for use when delivered to the City and so that the City may begin operations immediately. 4.2 Changes to Scope of Work At any time either Party may request modifications to Exhibits 2 and 3 of the Agreement in the following areas: (i) changes, alterations, or additions to the scope of work to be performed; (ii) modifications to the Charge Proposal to compensate the Parties for unanticipated changes in the rates of taxes, permits, or fees that a Party is obligated to pay pursuant to the Agreement that substantially changes the cost of either party's performance of its obligations hereunder; and changes to the estimated quantities in Exhibit 3 Schedules "A `B "C and "D" based on the actual quantity of installed units which may cause adjustments to the charges to be applied. In the event either Party desires a modification to Exhibit 2 or 3, it shall submit a written request to the other. The Party requesting the change shall provide with any proposal it makes and in response to any request made by the other a time schedule for such modification and a signed cost substantiation, stating the amount of that adjustment and the reason why that adjustment is properly chargeable or credited to the City Providing the modification does not propose a time schedule that would not comply with the Phase II or Phase III construction completion deadlines. Any cost substantiation that results in a reduction to the Charge Proposal shall be equally shared between the Parties. Page 4 I -10 Neither Party shall be entitled to an adjustment to the Charge Proposal or other modification pursuant to a request under this Section 4.2 unless the other Party consents thereto in writing, which consent shall not be unreasonably withheld. Changes to this Agreement may be made only by the mutual written agreement of the City and Vendor. 4.3 Access to City Facilities The City shall provide, Vendor's personnel and third party vendors, safe and reasonable access to working space and facilities on City premises, including heat, light, ventilation, electric current and outlets, and local telephone extensions. Vendor's personnel shall comply with all applicable rules, regulations and requirements relating to visitors on the premises of the City. The City further agrees to assist Vendor's personnel and third party vendors to gain access to facilities and properties that are not controlled by the City that are subject to the work and services contained in this Agreement. 4.4 System Acceptance Test As a component of Phase I, the Vendor shall develop a System Acceptance Test Plan adequate for the Vendor to test the process, equipment, software and all other applicable equipment and supplies to demonstrate and determine whether or not the WMDS satisfies all of the terms and conditions of this Agreement. If the System Acceptance Test Plan for Phase II demonstrates the WMDS satisfies all of the terms and conditions of this Agreement, the City will approve the System Acceptance Test and pay the remaining charges specified in Section 5.3(a) for Phases I and II and provide the Vendor written notice to proceed with Phase III. At the completion of Phases I and II, a complete and fully functioning WMDS shall be available to the City for commercial operation within the coverage areas identified for Phase II. The Vendor shall, at the completion of Phase III, deliver to the City a complete and fully functioning WMDS that complies with the provisions of this Agreement. When the Vendor has completed Phase III, the Vendor shall conduct an additional System Acceptance Test to test the entire WMDS for compliance with the terms and conditions of this Agreement. If at the end of the System Acceptance Test for Phase III the WMDS does not meet the expected performance, the Vendor, without additional compensation, shall make all changes, and take all other actions necessary to make the entire WMDS meet the System Acceptance Test. Once the System Acceptance Test for Phase III demonstrates the WMDS satisfies all of the terms and conditions of this Agreement, the City will pay the remaining charges specified in Section 5. At the completion of Phases III, a complete and fully functioning WMDS shall be available to the City for commercial operation for all coverage areas identified for Phase III. 4.5 City's Right to Inspect The City at all times during or after installation of materials shall have the right, but not the obligation, to inspect, examine, and test all materials and workmanship. The City shall have Page 5 the right to reject defective material and workmanship and/or require its correction without cost or expense to the City. In the event the Vendor fails or refuses to correct any defect, as set forth herein, the City may, at its option, in addition to all other remedies, deduct an equitable amount from any payment owing or to be owed to the Vendor or take such other steps as it deems appropriate. Notwithstanding the right granted to the City in this Section 4.5, the Vendor alone has the obligation to provide workmanship, equipment, materials, and other components of the WMDS of a quality that satisfies the requirements of this Agreement. No inspection, examination, or testing by the City, the Northwest Open Access Network, and the National Telecommunications and Information Administration, or the failure of the City, the Northwest Open Access Network, and the National Telecommunications and Information Administration, shall relieve the Vendor of its obligation to fully satisfy every element and requirement of this Agreement. 4.6 As Built Drawings. Vendor shall deliver as -built drawings of the WMDS including a network diagram and a schematic for all wireless access point sites, and construction photographs at the conclusion of the Phase III System Acceptance Test. An electronic copy of the as -built drawings shall be provided by the Vendor in a mutually agreed upon format. 4.7 Project- Management Plan Not later than February 3, 2012, the Vendor shall prepare a detailed Project Management Plan in compliance with this Agreement. The Vendor shall submit the Project Management Plan to the City for approval that shall include an overview, project organization, managenal process plans, and technical process plans. The Vendor's Project Management Plan shall also include but not be limited to: 1) A detailed design describing how it will install and implement the WMDS in compliance with this Agreement, including but not limited to the WAP Construction Schedule, WAP Fiber Optic Site -Drop Construction Schedule, Streetlight Standard and/or Utility Pole Attachment Plans and Specification, Right of Way Construction and Electrical Work Permit Applications, and System Acceptance Testing Plan. 2) The Vendor shall have the responsibility for detailed design (site selection and coverage mapping using design tools). The City will review and approve the Vendor's detailed design as part of the Project Management Plan to confirm that the coverage plots can be achieved with the Vendor's equipment. 3) The Vendor and the City shall meet as expeditiously, after the execution of this Agreement, as possible to discuss the Project Management Plan and related matters "kickoff meeting 4) The Vendor shall be responsible for monitoring and communicating the progress of the development of the Project Management Plan with the City to support the timely approval of the Project Management Plan in accordance with the WMDS Schedule (Exhibit 1). Page 6 1 -12 5) The Vendor shall provide the City a list of any changes to the names, addresses, and dates of birth for Vendor personnel that will be permitted to have access to the City's facilities. Such Vendor personnel shall be subject to a background check in accordance with Section 6.10. 6) The Vendor may submit a change order in accordance with Section 6.15 to its Charge Proposal no later than the completion date of the Phase II System Acceptance Test to overcome unanticipated coverage problems that were not a result of the Vendor's errors or omissions. 7) A System Acceptance Test Plan for Phases II and III as described in Section 4.4. The City, in its sole discretion, shall have the right to accept or reject the Project Management Plan submitted by the Vendor. The City shall give written notice to the Vendor of the City's acceptance or rejection of the Project Management Plan. 4.8 Purchase of Materials Vendor' will purchase all materials and system components (other than City furnished materials specified in Section 3.2) outright and not subject to any conditional sales agreements, bailment, lease or other agreement reserving unto the seller any right, title or interest therein. All such materials and system components shall be new and become the property of the City after City acceptance of the Phase III System Acceptance Test. 4 ;9 Delays If Vendor, without its fault or negligence, is delayed in the commencement or completion of the work and/or services by causes beyond its control, such as acts of God, war, civil disturbances, fire, flood, labor disputes, unusual delays in deliveries, abnormal adverse weather conditions, acts of terrorism, failure by the City to perform its obligations under this Agreement, a City required change to the approved Project Management Plan, failure of supplier(s), or other similar causes beyond the control of Vendor, then the time within which Vendor shall be required to perform any act under this Agreement shall be extended by a period of time equal to the number of days performance is delayed due to such circumstances; but in any event, no extensions of time shall extend the Phase H or Phase III construction completion deadlines unless the delay is exclusively caused by the City. Vendor shall provide prompt written notice to the City of the existence, extent of, and reason for such delays. 4.10 Cleanup While performing work the Vendor shall keep all work and surrounding areas free from accumulation of waste materials or rubbish caused by the work. Upon completion of the work, Vendor shall remove all waste materials, rubbish, tools, construction equipment, machinery, and surplus materials. 4.11 Safety Vendor shall be responsible for initiating, providing, maintaining, and supervising all safety precautions, safety equipment, and programs in connection with the performance of the Page 7 1 -13 work or services. Vendor shall comply with all applicable Federal, state, and local laws, ordinances, rules, regulations, permits, and lawful orders of public authorities related to safety of workers, persons, and property. 4.12 Prevailing Wage Requirements The Vendor shall comply with applicable prevailing wage requirements of the Washington State Department of Labor Industries, as set forth in Chapter 39.12 RCW and Chapters 296 -127 and 296 -45 WAC as applicable. The Vendor shall document compliance with said requirements and shall file with the City appropriate affidavits, certificates, and/or statements of compliance with the State prevailing wage requirements. The Washington State Prevailing Wage Rates For Public Works Contracts, Clallam County, are incorporated in this Contract and have been established by the Department of Labor Industries as Exhibit 5. The Vendor shall also ensure that any subcontractors or agents of the Vendor shall comply with the prevailing wage and documentation requirements as set forth herein. All laborers and mechanics employed by the Vendor and subcontractors are to be paid wages at rates not less than those prevailing of a character similar in the locality as determined by the Secretary of Labor. Standard Davis -Bacon contract clauses found in 29 CFR 5.5(a) are to be incorporated in any covered contracts in excess of $2,000. 4.13 Use of American Iron, Steel and Manufactured Goods All of the iron, steel, and manufactured goods used in the project must be produced in the United States, except as allowed by 31410 Federal Register/Vol. 74, No. 125 (July 1, 2009). 4.14 Signage Signage shall be provided by the City and be temporarily displayed by the Vendor on each vehicle and at each construction site during construction. Signage shall be displayed in a prominent location on the construction site. Signage shall feature the American Recovery and Reinvestment Act primary emblem, the NoaNet logo, and the City of Port Angeles logo. 4.15 Warranties Vendor warrants that the materials, equipment, and software furnished by Vendor will be of good quality and new; shall be free from defects; shall conform to the requirements of this Agreement, and that the services and workmanship be performed in a professional, competent and timely manner by appropriately qualified and trained personnel. Vendor warrants that the WMDS materials, equipment, software, and workmanship will be fully functional and free from defects in material and workmanship, excluding that arising from normal usage for a period of one year from the date the City accepted the Vendor's Phase III System Acceptance Test. Page 8 1 -14 Vendor warrants that it shall furnish to the City a complete and fully functional WMDS in accordance with the provisions of this Agreement. The Vendor shall correct any errors or omissions as necessary to make the WMDS complete and operable at no additional charge to the City. The Vendor warrants that the WMDS includes all necessary components. No payment shall be made to the Vendor for materials or labor involved in correcting errors or omissions. These warranties do not extend to any work or services that have been abused, altered, misused, or repaired by the City or third parties without the supervision of and prior written approval of Vendor. The City must promptly report any failure of the equipment or software to the Vendor in writing. 5. CHARGES AND PAYMENT 5.1 Total Compensation The City shall compensate the Vendor in the amount of $1,878,830.02, which includes all applicable taxes in accordance with Exhibit 3 Schedules "A `B and "C if the Vendor successfully completes Phase II, and the Phase II System Acceptance Test is accepted by the City by November 2, 2012. If the Phase II System Acceptance Test is accepted by the City by November 2, 2012 the Vendor shall not be required to remove all equipment, facilities, software and other materials installed during Phase II and shall not be required to refund to the City in full all compensation paid by the City to the Vendor under this Agreement in accordance with Section 3.1.3. City payment of compensation shall be in the manner and at the times provided in Section 5.3 below. No other compensation or consideration shall be due to the Vendor for the successful completion of Phases I and II. In the event the Vendor successfully completes Phase III, and after the Phase III System Acceptance Test is accepted by the City, and the City approves the Vendor's as -built drawings, the City shall compensate the Vendor the amount of $699,092.48 for Phase III, which includes all applicable taxes in accordance with Exhibit 3 Schedule "D" and Proposed Exceptions "3 "4 and "5" included in Exhibit 3 Schedule "D Payment of compensation for Phase III shall be in the manner and at the times provided in Section 5.3 below. Vendor agrees to sell to City, upon City request, for 3 years after final System Acceptance Test, additional Wireless Access Point equipment. The charges for Wireless Access Point equipment included in Exhibit 3 Schedules `B" and "C" shall remain valid subject to City acceptance based on the Vendor's actual cost plus a 12% markup for a minimum of three years following City approval of the final System Acceptance Test. Vendor agrees to sell to City, upon City request, for 3 years after final System Acceptance Test, additional Vehicle Access Mobile Wireless Units equipment. The charges for Vehicle Access Mobile Wireless Units shall remain valid subject to Clallam County, Fire District No. 2, Fire District No. 3, and Lower Elwha Klallam Tribe acceptance based on the Vendor's actual cost plus a 12% markup for a minimum of three years following City approval of the final System Acceptance Test. Page 9 1 -15 5.2 Taxes, Permits and Fees Vendor shall be responsible for obtaining all permits associated with the work and services. City shall be responsible for paying all sales, consumer, use, and all other taxes and shall secure and pay for the right of way construction permit, electrical work permit, and other permits and governmental fees, licenses, and inspection necessary for proper execution. 5.3 Invoicing and Payment Vendor charges will be invoiced to the City monthly for completed work (12 invoice periods per year). City payment is due, less amounts retained as provided below, within 30 days of receipt of invoice. Vendor shall pay each material supplier or each subcontractor, if any, after receipt of any payment from the City, the amount thereof allowed the Vendor for and on account of materials furnished or work performed by each material supplier or each subcontractor. a. Phase I The Vendor will invoice the City no more than 90% of the charge specified in Section 5.1 for Phases I in accordance with Exhibit 3 Schedule "A" for time and materials received by the City. The remaining 1 0% of the charges specified in Section 5.1 for Phase I will be retained by the City until after successful,completion and City approval of the Phase III System Acceptance Test. b. Phase II The Vendor will invoice the City no more than 80% of the charge specified in Section 5.1 in accordance with Exhibit 3 Schedules `B and "C" for Phase II for time and materials received by the City. Upon successful completion and City approval of the Phase II System Acceptance Test the Vendor will invoice the City no more than an additional 10% of the charge specified in Section 5.1 for Phases I and II. The remaining 10% of the charges specified in Section 5.1 for Phase II will be retained by the City until after successful completion and City approval of the Phase III System Acceptance Test. c. Phase III The Vendor will invoice the City no more than 90% of the charge specified in Section 5.1 in accordance with Exhibit 3 Schedule "D and Proposed Exceptions "3 "4 and "5" included in Exhibit 3 Schedule "D" prior to the System Acceptance Test for Phase III for time and materials received by the City and completed installations. The remaining 9% of the charges specified in Section 5.1 in accordance with Exhibit 3 Schedules "A B C and "D" for Phases I, II and III will be invoiced to the City no earlier than successful completion and City approval of the Phase III System Acceptance Test and City payment shall be due within 30 days of receipt of invoice. The remaining 1% of the charges specified in Section 5.1 in accordance with Exhibit 3 Schedules "A B C and "D" for Phases I, II and III will be invoiced to the City no earlier than successful completion of the as -built drawings and City payment shall be due within 30 days of receipt of invoice. Page 10 1 -16 5.4 Method of City Payment (1) All payments by the City to the Vendor under this Agreement shall be made by electronic funds transfer (EFT), except as provided in paragraph (2) of this clause. As used in this clause, the term "EFT" refers to the funds transfer and may also include the payment information transfer. (2) In the event the City is unable to release one or more payments by EFT, the Vendor agrees to either: (i) Accept payment by check or some other mutually agreeable method of payment; or (ii) Request the City to extend the payment due date until such time as the City can make payment by EFT. (3) Vendor's EFT information. Within two weeks following award of this Agreement, Vendor shall arrange for EFT transfer through the City's Finance Department following Finance Department policy. In the event that the EFT information changes, the Vendor shall be responsible for promptly providing the updated information to the City's Finance Department. (4) Vendor agrees to be bound by the provisions of the City's EFT policy. 6. MISCELLANEOUS PROVISIONS 6.1 Notices All notices required to be in writing, hereunder shall be deemed given when personally delivered, or if mailed by certified or registered mail, three (3) days following deposit in the United States mail, postage prepaid, or if via telecopy or facsimile, when received, or if sent by courier service providing evidence of delivery, when actually delivered by such service. All notices from Vendor to the City pursuant to this Agreement shall be directed to the City Manager at City Hall, 321 East Fifth Street, P.O. Box 1150, Port Angeles, WA 98362 -0217, or to such officer as designated by the City Manager. All notices from the City to Vendor pursuant to this Agreement shall be directed to the Vendor at 116 -1/2 West 8th Street, Port Angeles, WA 98362, or to such officer as designated by the Vendor. 6.2 Non Disclosure Agreement The City will maintain confidentiality of any information provided or made available by Vendor to the City to the extent permitted by law for which Vendor has notified the City that such information is of a confidential nature. Vendor shall maintain confidentiality of all information about the City's computer network and security systems and data under this Agreement. Vendor will maintain confidentiality of any additional information provided or made available by the City to Vendor to the extent permitted by law for which the City has notified Vendor that such additional information is of a confidential nature. Page 11 1 -17 Vendor shall accept and comply with Exhibit 4 the Non Disclosure Agreement under this Agreement. The Vendor shall also accept and comply with any reasonable Non Disclosure Agreements if required by the City's information system vendors. 6.3 Reports Vendor shall promptly report to the City such information relating to Vendor's performance under this Agreement as the City may reasonably require to demonstrate Vendor's compliance with the terms and conditions of this Agreement and shall comply with the City's reasonable determination of the fonns for such reports, the time for such reports, the frequency with which any such reports are to be made, and whether or not such reports are to be certified. The Vendor and each sub contractor is subject to 31 USC 1352, as implemented at 15 CFR Part 28, "New Restrictions on Lobbying a copy of which is available on the City's FTP website. The Vendor and each sub contractor must submit a completed "disclosure of lobbying activities" (Form SF -LLL) regarding the use of non federal funds for lobbying. The Form SF- LLL shall be submitted within 15 days following the end of the calendar quarter in which there occurs any event that requires disclosure or that materially affects the accuracy of the information contained in any disclosure form previously filed. The Form SF -LLL shall be submitted from tier to tier until received by the City, who will then submit the disclosure form to NoaNet within 30 days following the end of the calendar quarter. 6.4 Indemnification /Hold Harmless Vendor shall defend, indemnify and hold harmless the City, its officers, officials, employees, and volunteers from any and all claims, injuries, damages, losses or suits, including attorney fees, arising or issuing out of or in connection with Vendor's acts, errors and omissions under this Agreement, except as may be caused by the sole negligence or willful misconduct on the part of the City. 6.5 Subcontracts /Assignment Vendor shall not subcontract, assign or transfer any right, title or interest under the terms of this Agreement without the prior written approval of the City. Such approval shall not be unreasonably withheld or delayed, provided it is demonstrated to the City's satisfaction that the assignee has the background, experience, certifications, ability, and the technical, financial and legal resources to perform the requirements of this Agreement, and will maintain the security of the City's confidential information and compliance with the Non Disclosure Agreement. Vendor shall be responsible for the adequacy, timeliness, efficiency and sufficiency of its subcontractors, manufacturers, suppliers and their employees. References in this Agreement, if any, to actions required of subcontractors, manufacturers, suppliers or any person other than the Vendor or the City shall be interpreted as requiring that the Vendor shall require such subcontractors, manufacturer, supplier or person to perform this specified action. Page 12 1 -18 6.6 Survival The provisions covering charges and payment, indemnification/hold harmless, and non- disclosure of confidential information shall survive expiration of this Agreement. 6.7 Hiring City Employees During the term of this Agreement and for a period of twenty -four (24) months after the termination of this Agreement, the Vendor may not offer to hire or in any way employ or compensate any City employees or persons who have been employed by the City within the immediate past twenty -four (24) months without prior consent of the City. 6.8 Insurance Prior to City approval of the Vendor's Project Management Plan in accordance with Section 4.7, the Vendor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Vendor, their agents, representatives, employees or subcontractors. Failure by the Vendor to maintain the insurance as required shall constitute a material breach of contract upon which the City may, after giving five working days notice to the Vendor to correct the breach, immediately terminate the Agreement or at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, witli'ariy's inis'so`expended to be repaid to the City on demand, or at the sole discretion of the City, off set against funds due the Vendor from the City. a. Minimum Scope of Insurance The Vendor shall obtain insurance of the types described below: i. Automobile Liability insurance covering all owned, non owned; hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. ii. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop gap liability, independent contractors, products completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Vendor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured Endorsement CG 20 10 10 01 and Additional Insured- Completed Operations Endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. Page 13 1 -19 iii. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. b. Minimum Amounts of Insurance The Vendor shall maintain the following insurance limits: i. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. ii. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products completed operations aggregate limit. c. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance. i. The Vendor's insurance coverage shall be primary insurance with respect to the City. Any insurance, self insurance, or insurance pool coverage maintained by the City shall be in excess of the Vendor's insurance and shall not contribute with it. ii. In the event that Vendor's insurance is cancelled or reduced as to coverage, Vendor shall notify City within two (2) business days of such cancellation or reduction: 6.9 Open Access Policy As part of the City's sub -grant, the Vendor acknowledges the City adopted a policy ih support of the Federal Communications Commission Policy Statement (FCC 05 -151) that relates to public access to the WMDS. The policy, to which the City Manager from time to time make minor modifications, is to ensure that broadband networks are widely deployed, open, affordable, and accessible to all consumers, and to encourage broadband deployment and preserve and promote the open and interconnected nature of the public Internet. The policy ensures consumers are entitled to: Access the lawful Internet content of their choice. Run applications and use services of their choice, subject to the needs of law enforcement. Connect their choice of legal devices that do not harm the network. Competition among network providers, application and service providers, and content providers. 6.10 Background Checks Vendor personnel and any of Vendor's subcontractor personnel that are permitted to have access to the City's facilities during the term of this Agreement are subject to a background check, Page 14 I 20 which shall be completed and approved by the City in its sole discretion and which shall be considered confidential in accordance with Section 6.2. Vendor personnel and any of Vendor's subcontractor personnel without background checks approved by the City shall not have access to City facilities during the term of this Agreement. All Vendor and subcontractor personnel background checks approved by the City that have access to City facilities during the term of this Agreement shall prominently display a City provided identification badge. 6.11 Surety Bond Or Alternative Payment Protection The Vendor shall furnish a performance and payment Bond or an alternative payment protection on a form acceptable to the City to secure the faithful performance of the work which is the subject of this Agreement and for the faithful payment and satisfaction of the persons furnishing materials and performing labor on the work. The Bond or bonds shall be issued by a corporation licensed to transact surety business in the State of Washington. Such bonds or an alternative payment protection shall remain in force throughout the period of time required to complete the work and for a period of 365 calendar days after final acceptance of the work. 6.12 Termination Each Party reserves the right to terminate this Agreement at any time upon breach by the other Party of a material term or condition of this Agreement; provided that the non breaching Party has first given 60 days written notice specifying in reasonable detail the alleged breach or failure of compliance and demanding the cure of the alleged breach or failure to comply. If said breach or failure to comply cannot reasonably be cured in 60 days and the breaching Party has promptly attempted to cure the same, then the time for curing such failure to comply shall be extended for such period of time as may be reasonably necessary to complete such cure, as determined by the non breaching Party. The Vendor's failure to meet the Phase II or III construction completion deadlines will result in the City's forfeiture of its sub -grant, and in such event the City will terminate this Agreement. In the event of termination of this Agreement, a Vendor refund specified in Section 3 shall be required, and City payments to the Vendor specified in Section 5 shall no longer be required. The City reserves the right to terminate this Agreement if Vendor breaches the Non Disclosure Agreement attached hereto as Exhibit 3. Such termination shall take effect immediately upon the delivery of written notice to Vendor by the City of such termination. Page 15 I -21 6.13 Entire Agreement This Agreement and its Exhibit(s) represent the entire agreement between the Parties with respect to the subject matter hereof and supersede all prior oral negotiations and agreements. 6.14 Mediation /Arbitration In the event of any dispute concerning the terms of this Agreement or the breach thereof, the parties agree to make good faith efforts to resolve such dispute through direct discussions. If such efforts are unsuccessful, the parties agree to endeavor to settle the dispute by mediation. The mediator shall be selected by agreement of the parties. Following mediation, if either party gives to the other a written demand for arbitration, any unresolved controversy or claim arising from or relating to this Agreement or breach thereof shall then be submitted to binding arbitration. In that event, each party shall appoint one arbitrator,,and the two arbitrators first.appointed shall appoint a third. The three arbitrators shall then hear and decide the dispute. All fees and expenses for mediation or arbitration shall be borne by the parties equally. However, each party shall bear the expense of its own counsel, experts, witnesses, and preparation and presentation of evidence. 6.15 Amendments This Agreement may not be changed, modified, amended of waived' except by an amendment signed by both Parties. To be valid and binding, any such amendment must be approved by the City Council and signed by the City Council's designated signatory and by a duly authorized officer of the Vendor. Any changes to the detailed system design approved as part of the Project Management Plan during construction shall require a review by NoaNet and compliance to the NTIA Environmental Assessment and section 106 Historical Preservation regulations. 6.16 Liquidated Damages Time is of the essence of this Agreement. Vendor acknowledges that the City's interests require the WMDS to be complete and functioning within the design and construction deadlines allocated in this Agreement but that it would be difficult to accurately calculate the actual damages for termination. Recognizing that, the Parties agree that liquated damages is an appropriate means for imposing damages for termination. Therefore, for non delivery of the WMDS the City may, at its option, require that the Vendor pay the City $100,000.00, as fixed and agreed liquidated damages. Imposition of liquidated damages for termination shall not limit or restrict any other remedies that might be available at law or in equity or due and payable from the Surety Bond or alternative payment protection. Page 16 I -22 AGREED TO BETWEEN TMfE PARTIES on the last date written below. VENDOR. x-71 "v BY Date CITY OF PORT ANGELES By: Date ATTEST: APPROVED AS TO FORM: City Clerk City Attorney EXHIBITS 1 Wireless Mobile Data System Schedule 2 Vendor Technical Proposal 3 Vendor Charge Proposal 4 Non Disclosure Agreement 5 Washington State Prevailing Wage Rates For Public Works Contracts, Clallam County Page 17 I 23 WMDS means the Wireless Mobile Data System. Definition of Acronyms BCE means Business Case Evaluation. BTOP means Broadband Technology Opportunities Program. CTC means Columbia Telecommunications Corporation. FCC means Federal Communications Commission. GHz means gigahertz and is used to describe the frequency of electromagnetic waves and computer clock speeds. Hot spot generally refers to small areas of intense or important WiFi Internet access activity embedded in a larger area of relative calm. Internet access service means a variety of technologies (e.g., WiFi, dial -up, cable modem, DSL) and service plans (e.g., Tier 1, 2, 3) to allow customers to connect to the Internet. LEKT means Lower Elwha Klallam Tribe. Mbps means megabits per second, where a megabit is 1 million bits. It's the transmission speed of a data transfer. Download Mbps refers to the speed of data transfer from the Internet to a customer. Residential customers typically select the Service Tier based on their download needs. Upload Mbps refers to speed of data transfer from a customer to the Internet. Commercial customers typically select the Service Tier based on their upload needs. Network service means a point -to -point connection to allow communications directly from one computer to another. Network service does not have the same meaning as Internet access 'service. NoaNet means Northwest Open Access network. OM &M means Operation, Management Maintenance of the WMDS. RFP means Request for Proposal. Service Tier 1, 2 or 3 refers to the service level in Mbps and monthly charge. As you increase the Tier the Mbps and monthly charge typically increase. Value -Added means adding the wireless mobile service to a customer within the City of Port Angeles that maintains their current cable modem or digital subscriber line (DSL) service. Walled Garden refers to a closed or exclusive set of Internet access services provided for customers, which is in contrast to giving customers unrestricted access to the Internet. An example of a walled garden is a hot spot at an airport that provides free Internet access to restaurants and gift shops at the airport, and unrestricted access to the Internet at a charge. WiFi stands for Wireless Fidelity and is a mechanism for wirelessly connecting electronic devices. WiFi is the standard method to connect a high -speed local area network via wireless transmitter /receiver. WiFi is convenient for mobile Internet users and can bring service to areas where wiring would be costly. WiFi service range is short, and penetration through building walls is limited. N: \CCOUNCIL\FINAL \WMDS Acquisition Integration Agreement.doc 1 24 From: P0RTA E.L.E S W A S H I N G T O N U.S.A. CITY COUNCIL MEMO Date: December 20, 2011 To: CITY COUNCIL Terry Gallagher, Police Chief Dan McKeen, Fire Chief Nathan West, Director of Community and Economic Development Glenn A. Cutler, P.E., Director of Public Works Utilities Subject: Wireless Mobile Data System Operation, Management, and Maintenance Services Agreement Summary: At the direction of the City Council, staff and Columbia Telecommunications Corporation completed the procurement process for the Wireless Mobile Data System Operation, Management, and Maintenance Services. A total of 18 vendors participated in the process and 2 vendors submitted proposals. After evaluations, interviews, and reference checks Provisioning, Inc., with sub contractor Cascade Networks, Inc., was determined to be the most responsive vendor that provides the best value to the City. Recommendation: Subject to a favorable recommendation to approve the Wireless Mobile Data System Acquisition and Integration Agreement, approve and authorize the City Manager to sign the Wireless Mobile Data System Operation, Management, and Maintenance Services Agreement with Capacity Provisioning, Inc., in an annual amount of $28,383.00 beginning in year 2013 for operation and management services and an estimated annual amount of $4,560.00 for maintenance services, and to make minor modifications to the agreement, if necessary. Background /Analysis: On May 17, 2011, following a competitive process the City Council authorized Columbia Telecommunications Corporation (CTC) to assist the City to prepare the Wireless Mobile Data System (WMDS) Operation, Management, and Maintenance (OM &M) Services Request for Proposals (RFP). The RFP included requirements for OM &M services, including a technical proposal and a charge proposal. The technical proposals included a description of the network operation center, schedule for recommended OM &M services, and a service level agreement for the City. The charge proposals separated the proposed charges for OM &M. A staff project team was assembled to work with CTC during the procurement process. CTC and the staff team participated in the development of the RFP, evaluation of proposals and charges, interviews, reference checks, and vendor selection. A total of 40 vendors expressed interest, 18 of which registered with the City to participate in the RFP procurement process, resulting in 2 vendors submitting proposals (Capacity Provisioning, Inc., with sub contractor Cascade Networks, Inc., and INX, Inc.). 25 N: \CCOUNCIL\FINAL \WMDS OM &M Services Agreement.doc December 20, 2011 City Council Wireless Mobile Data System Operation, Management, and Maintenance Services Agreement Page 2 The proposals from Capacity Provisioning, Inc., with sub contractor Cascade Networks, Inc., and INX, Inc., were determined to be responsive to the RFP and they were invited to participate in an interview. As a result of the evaluations, interviews and reference checks, Capacity Provisioning, Inc., with sub contractor Cascade Networks, Inc., was determined to be the most responsive vendor that provides the best value to the City. Capacity Provisioning, Inc., proposed three service level options for the City's consideration (see the WMDS OM &M Services Summary attachment for more information). Staff recommends option "C" which provides the lowest annual cost and allows certain maintenance items to be completed only as necessary and appropriate. The proposed term of the OM &M Services Agreement is six years, with the option to terminate the agreement at the end of 2013. Other unique aspects of their proposal include their local presence as well as their existing Network Operating Center for the citywide fiber optic network. The WMDS OM &M Services RFP procurement schedule was held concurrent with the WMDS Design and Construction RFP process. A concurrent process was held to ensure OM &M services would be available after each phase of the WMDS is complete, and to determine the ongoing cost of OM &M prior to proceeding with the design and construction project. The WMDS OM &M Services Agreement does not qualify for funding under the Northwest Open Access Network (NoaNet) sub grant from the Broadband Technology Opportunities Program (BTOP). The final Operation, Management, and Maintenance Services Agreement is attached and has been accepted by the vendor. All vendor proposals are available for review at City Hall in the Public Works and Utilities engineering office, confidential computer network security- related information has been removed from all documents. On December 15, 2011, the Utility Advisory Committee forwarded a favorable recommendation to City Council to approve and authorize the City Manager to sign the Wireless Mobile Data System Operation, Management, and Maintenance Services Agreement with Capacity Provisioning, Inc., in an annual amount of $28,383.00 beginning in year 2013 for operation and management services and an estimated annual amount of $4,560.00 for maintenance services, and to make minor modifications to the agreement, if necessary. Attachments: WMDS OM &M Services Summary WMDS Operation, Management, and Maintenance Services Agreement I -26 Wireless Mobile Data System Operation and Management Services Summary Description Operation and Management Annual Fee Hardware Hosting Network Operation Center Electronic Device Monitoring Operating System Updates Software Update Management Server Software/Hardware Backups Monthly Report Description Maintenance Hourly Charge Replacement Parts Markup Maintenance Annual Charge (Estimate) Emergency Repairs Non Emergency Repairs Maintenance Hours Option A $50,533.91 Included Included Included Included Included Included Wireless Mobile Data System Maintenance Services Summary N. \CCOUNCIL\FINAL \WMDS OM &M Services Agreement.doc Option B $34,002.91 Included Included Option C $28,383.46 Included Included 9X5X52 24X7X365 24X7X365 Monday Through Friday 8AM -5PM Completed Only As Necessary And Appropriate Below Maintenance Charges Would Apply Option A Option B Option C $95.00 $95.00 $95.00 12% 12% 12% $4,560.00 Authorized By City Advance Request Not Required Requested In Advance And Approved By City 9X5X52 Monday Through Friday 8AM -5PM I 27 CITY OF PORT ANGELES WIRELESS MOBILE DATA SYSTEM OPERATION, MANAGEMENT AND MAINTENANCE SERVICES AGREEMENT Between CITY OF PORT ANGELES, WA And Capacity Provisioning, Inc. Dated December 20, 2011 Page 1 I 28 WIRELESS MOBILE DATA SYSTEM OPERATION, MANAGEMENT AND MAINTENANCE AGREEMENT THIS WIRELESS MOBILE DATA SYSTEM OPERATION, MANAGEMENT AND MAINTENANCE AGREEMENT (the "Agreement between the City of Port Angeles, a Washington municipal corporation, hereinafter the "City and Capacity Provisioning, Inc., registered to do business in Washington State, hereinafter the "Vendor sets forth the terms and conditions for provision by Vendor of Operating, Managing, and Maintaining, hereinafter "OM &M the Wireless Mobile Data System, hereinafter the "WMDS Said OM &M shall consist of services in support of the City's public safety network and Retail Service Provider Agreements in support of commercial services to the general public using the WMDS. The City and Vendor are referred to collectively as the "Parties" and individually as "Party". 1. AGREEMENT TERM This Agreement shall commence as of the date it is fully executed by both Parties, and this Agreement shall continue in effect for a period of six years, unless earlier terminated pursuant to Sections 3.4 or 4.13 hereof. The City has the option, upon giving notice on or before 60 days prior to the expiration of this Agreement, to extend the term of the Agreement for an additional 12 months. 2. AGREEMENT 2.1 Performance by the Vendor This Agreement requires the Vendor to perform the following in accordance with the Exhibits 1, 2, 3, and 4: I. Operation and Management Services. The Vendor shall monitor through electronic means all equipment and systems affecting WMDS service to the City, including network components, electrical power, cooling systems, and node /hub physical security. Network monitoring systems shall collect capacity utilization statistics on all network links providing services, including both average and peak measurements. The Vendor shall provide reports upon City request detailing link usage and outage statistics, and any other relevant errors or security breaches. 2. Maintenance Services. The Vendor must promptly notify the City of all network problems affecting WMDS service to the City. The Vendor shall provide demand maintenance on all network interface equipment in accordance with Exhibits 1 and 2. The Vendor shall provide emergency maintenance on the WMDS. All non emergency demand maintenance shall be authorized by the City in advance and be performed in a workmanlike manner to industry standards, and shall comply with applicable governmental codes, laws, ordinances, regulations and the National Electric Safety Code. The City shall be Page 2 I 29 responsible for the cost of all demand maintenance service charges (e.g., failed equipment replacement, repairs due to vehicle /utility pole accidents, etc.). 2.2 Performance by the City This Agreement requires the City to perform the following: 1. Electrical Service. The City shall pay for all recurring charges for electric service to each Wireless Access Point (WAP). 2. Fiber Optic. The City shall pay for all recurring charges, if any, for fiber optic service to WAPs. 3. Pole Attachments. The City shall pay for all recurring charges, if any, for attachments to utility poles. 4. Utility Taxes. The City shall pay for all State and City utility taxes, if applicable. 5. Access Charges. The City shall collect charges from authorized users of the 4.9 GHz and 2.4 GHz wireless operations supported by the WMDS. 6. Interlocal Agreement for Public Safety Services. The City shall require other public safely agencies to enter Into the, WMDS ,Interlocal Agreement for Public Safety- Services in accordance with Exhibit 4 prior to receiving public safety services under this Agreement. 2.3 Service Level Agreement A service level agreement for use of the WMDS by the City and public safety agencies using the 4.9 GHz wireless operations that are licensed by the Federal Communications Commission, and for use by parties that enter into the WMDS Retail Service Provider Agreement with the City using the 2.4 GHz wireless operations is provided as Exhibit 2. The Vendor shall maintain the WMDS to the standards required by those Agreements, including but not limited to system availability, reliability, security, latency, packet loss, network operating center, problem reporting and prioritization. 3. SCOPE AND RESPONSIBILITIES 3.1 Scope of Vendor's Obligations The Parties intend that the Vendor shall provide OM &M for the WMDS for the City for public safety. If sufficient excess capacity exists, the Vendor shall allow access to the WMDS to other parties that have executed the WMDS Retail Service Provider Agreement with the City. This also includes provision by Vendor of OM &M of the WMDS for retail Internet Service Page 3 I 30 Providers and retail network service providers that have entered into the WMDS Retail Service Provider Agreement with the City. The Vendor shall complete all necessary work to accomplish the purpose of this Agreement, even if such work, acquisitions, or other performances are not specifically mentioned in this Agreement. The Vendor shall coordinate network interconnections with parties that have entered into the City's WMDS Retail Service Provider Agreement. Vendor shall provide or procure all necessary system components, management, supervision, resources and materials required in accordance with the terms and intent of this Agreement, all so that at the time the WMDS is ready for use that the City, public safety agencies, and retail service providers may begin commercial operations immediately. The WMDS shall be available to the City for non- public safety and non commercial purposes if approved in writing by the Vendor and the City Manager. 3.2 Access to City Facilities The City shall provide Vendor's personnel and third party vendors safe and reasonable access to working space and facilities on City premises, including heat, light, ventilation, electric current and outlets, and local telephone extensions. Vendor's personnel shall comply with all applicable rules, regulations andrequirements•relating to visitors on the premises of the City. The City further agrees assist Vendor's personnel and third patty vendors to gain access to facilities and properties that are not controlled by the City which are subject to the work and services contained in this Agreement. 3.3 Safety Vendor shall be responsible for initiating, providing, maintaining, and supervising all safety precautions, safety equipment, and programs in connection with the performance of the work or services. Vendor shall comply with all applicable laws, ordinances, rules, regulations, permits, and lawful orders of public authorities related to safety of workers, persons, and property. 3.4 Insurance The Vendor shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Vendor, their agents, representatives, employees or subcontractors. Failure by the Vendor to maintain the insurance as required shall constitute a material breach of contract upon which the City may, after giving five working days notice to the Vendor to correct the breach, immediately terminate the Agreement or at its discretion, procure or renew such insurance and pay any and all premiums in connection Page 4 I -31 therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, off set against funds due the Vendor from the City. a. Minimum Scope of Insurance The Vendor shall obtain insurance of the types described below: i. Automobile Liability insurance covering all owned, non owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. ii. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop gap liability, independent contractors, products- completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Vendor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured Endorsement CG 20 10 10 01. and Additional .Insured Completed Operations Endorsement CG 20 37 10 01 or ,substitute endorsements providing equivalent coverage. iii. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. b. Minimum Amounts of Insurance The Vendor shall maintain the following insurance limits: i. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. ii. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products completed operations aggregate limit. c. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance. i. The Vendor's insurance coverage shall be primary insurance with respect to the City. Any insurance, self insurance, or insurance pool coverage maintained by the City shall be in excess of the Vendor's insurance and shall not contribute with it. ii. In the event Vendor's insurance is cancelled or reduced as to coverage, Vendor shall notify City within (2) two business days of such cancellation or reduction. Page 5 I -32 4. CHARGES AND PAYMENT 4.1 Total Compensation The Vendor agrees to provide operation, management, and maintenance services for the WMDS at no charge to the City through December 31, 2012. The City agrees to pay a charge in the amount of $2,365.29 per month beginning January 1, 2013, which includes all applicable taxes in accordance with Exhibit 2 Schedule "F" Option "C" for operation and management of the WMDS. At the option of the City, upon sixty (60) days written notice to the Vendor, the City may select Exhibit 2 Schedule "F" Option "A" or `B" for operation and management of the WMDS. The City agrees to pay a charge for demand maintenance services beginning January 1, 2013 based on the actual cost of time and materials in accordance with Exhibit 2 Schedule "F The charges for Exhibit 2 Schedule "F" Options "A `B and "C" shall remain valid throughout the term of this Agreement. 4.2 Taxes, Permits and Fees Vendor' shall' be responsible for obtaining 'all permits and related permit fees associated with the work and services. Vendor shall pay sales, consumer, use, and all other taxes and shall secure and pay for the building permit and other permits and governmental fees, licenses, and inspection necessary for proper execution. 4.3 Invoicing and Payment Vendor charges will be invoiced to the City monthly for completed work (12 invoice periods per year). City payment is due, less amounts retained as provided below, within 30 days of receipt of invoice. Thereafter, interest of 1.0% per month will be charged on any unpaid balance due. 4.4 Method of City Payment (1) All payments by the City to the Vendor under this Agreement shall be made by electronic funds transfer (EFT), except as provided in paragraph (2) of this Section. As used in this clause, the term "EFT" refers to the funds transfer and may also include the payment information transfer. (2) In the event the City is unable to release one or more payments by EFT, the Vendor agrees to either: (i) Accept payment by check or some other mutually agreeable method of payment; or Page 6 I -33 (ii) Request the City to extend the payment due date until such time as the City can make payment by EFT. (3) Vendor's EFT information. Within two weeks following award of this Agreement, Vendor shall arrange for EFT transfer through the City's Finance Department following Finance Department policy. In the event that the EFT information changes, the Vendor shall be responsible for promptly providing the updated information to the City's Finance Department. (4) Vendor agrees to be bound by the provision of the City's EFT policy. 4.5 Notices All notices required to be in writing hereunder shall be deemed given when personally delivered, or if mailed by certified or registered mail, three (3) days following deposit in the United States mail, postage prepaid, or if via telecopy or facsimile, when received, or if sent by courier service providing evidence of delivery, when actually delivered by such service. All notices from Vendor to the City pursuant to this Agreement shall be directed to the City Manager at City Hall, 321 East Fifth Street, P.O. Box 1150, Port Angeles, WA 98362 -0217, or to such officer as designated by the City Manager. All notices from the City to Vendor pursuant to this Agreement shall be directed to the Vendor at 116 -1/2 West 8 Street, Port Angeles, WA 98362, or to such officer as, designated by the Vendor. 4.6 Non Disclosure Agreement The City will maintain confidentiality of any information provided or made available by Vendor to the City to the extent permitted by law for which the Vendor has notified the City that such information is of a confidential nature. Vendor shall maintain confidentiality of all information about the City's computer network and security systems and data under this Agreement. Vendor will maintain confidentiality of any additional information provided or made available by the City t© the extent permitted by law for which the City has notified Vendor that such additional information of confidential nature. Vendor shall accept and comply with Exhibit 3 the Non Disclosure Agreement under this Agreement. The Vendor shall also accept and comply with any reasonable Non Disclosure Agreement required by the City's information system vendors. 4.7 Reports and Records Vendor shall promptly report to the City such information relating to this Agreement as the City may reasonably require to demonstrate Vendor's compliance with the terms and conditions of this Agreement and shall comply with the City's reasonable determination of the Page 7 I 34 forms for such reports, the time for such reports, the frequency with which any reports are to be made, and whether or not such reports are to be certified. 4.8 Indemnification/Hold Harmless Vendor shall defend, indemnify and hold harmless the City, its officers, officials, employees, and volunteers from any and all claims, injuries, damages, losses or suits, including attorney fees, arising or issuing out of or in connection with this Agreement, except as may be caused by the sole negligence or willful misconduct on the part of the City. 4.9 Subcontracts /Assignment Vendor shall not subcontract, assign or transfer any right, title or interest under the terms of this Agreement without the prior written approval of the City. Such approval shall not be unreasonably withheld or delayed, provided it is demonstrated to the City's satisfaction that the assignee has the background, experience, certifications, ability, and the technical, financial and legal resources to perform the requirements of this Agreement and will maintain the security of the City's confidential information and comply with the Non Disclosure Agreement. 4.10 Survival The provisions covering charges and payment, indemnification /hold harmless, and non- disclosure of confidential information shall survive expiration of this Agreement. 4.11 Open Access Policy At all times the Vendor shall comply with the following City policy in support of the Federal Communications Commission Policy Statement (FCC 05 -151) that relates to public access to the WMDS. The policy, to which the City Manager from time to time may make minor modifications, is to ensure that broadband networks are widely deployed, open, affordable, and accessible to all consumers, and to encourage broadband deployment and preserve and promote the open and interconnected nature of the public Internet. The policy entitles consumers to: Access the lawful Internet content of their choice. Run applications and use services of their choice, subject to the needs of law enforcement. Connect their choice of legal devices that do not harm the network. Competition among network providers, application and service providers, and content providers. Page 8 I -35 4.12 Background Checks Vendor personnel and any of Vendor's subcontractor personnel that are permitted to have access to the City's facilities during the term of this Agreement are subject to a background check, which shall be completed and approved by the City in its sole discretion and which shall be considered confidential. Vendor personnel and any of Vendor's subcontractor personnel without background checks approved by the City shall not have access to City facilities during the term of this Agreement. All Vendor and subcontractor personnel approved by the City that have access to City facilities during the term of this Agreement shall prominently display a City provided identification badge. 4.13 Termination Each Party reserves the right to terminate this Agreement without cause upon 60 days written notice to the other Party provided such written notice is given on or before December 31, 2013. Each Party- also reserves the right to terminate this Agreement at any time upon breach or failure of compliance by the other Party of a material term or condition of this Agreement; provided that the non breaching Party has first given 60 days written notice to the breaching Party specifying in reasonable detail the alleged breach or failure of compliance and demanding the cure of the alleged breach or failure of compliance. If said breach or failure to comply cannot reasonably be cured in 60 days and the breaching Party has promptly attempted to cure the same but has been unable to do so, then the time for curing such breach or failure to comply shall be extended for such period of time as may be reasonably necessary to complete such cure, as determined by the non breaching Party. The City reserves the right to terminate this Agreement if Vendor breaches the Non Disclosure Agreement, attached hereto as Exhibit 3. Such termination shall take effect immediately upon the delivery of written notice to Vendor by the City of such termination. 4.14 Entire Agreement This Agreement and its Exhibit(s) represent the entire agreement between the Parties with respect to the subject matter hereof and supersede all prior oral negotiations and agreements. It is the intent of the Parties that each Party enjoy all rights and be subject to all obligations of this Agreement for the entire term of this Agreement. However, both Parties recognize that the technology of telecommunications services is in a state of flux. The Parties may amend this Agreement to reflect any proposed or actual use of the WMDS that is not expressly provided for Page 9 I -36 in this Agreement that may or may not invalidate or substantially negate or expand the effect of any material provision of this Agreement. 4.15 Mediation /Arbitration In the event of any dispute concerning the terms of this Agreement or the breach thereof, the parties agree to make good faith efforts to resolve such dispute through direct discussions. If such efforts are unsuccessful, the parties agree to endeavor to settle the dispute by mediation. The mediator shall be selected by agreement of the parties. Following mediation, if either party gives to the other a written demand for arbitration, any unresolved controversy or claim arising from or relating to this Agreement or breach thereof shall then be submitted to binding arbitration. In that event, each party shall appoint one arbitrator, and the two arbitrators first appointed shall appoint a third. The three arbitrators shall then hear and decide the dispute. All fees and expenses for mediation or arbitration shall be. borne by the parties equally. However, each party shall bear the expense of its own counsel, experts, witnesses, and preparation and presentation of evidence. 4.16 Amendments This Agreement may not be changed, modified, amended or waived except by an amendment signed by. both Parties. To be valid and binding, any such amendment must be 4111 approved by the City Council-and signed by the-City Council's designated signatory and by a duly authorized officer of the Vendor. 4.17 Waiver. Neither Party's failure to insist upon strict performance of any provision of this Agreement will be construed as a waiver of any of its rights hereunder. Page 10 I -37 AGREED TO BETWEEN THE PARTIES on the last date written below. CITY OF PORT ANGELES By: ATTEST: City Clerk.. EXHIBITS 1 Vendor Technical Proposal 2 Vendor Charge Proposal 3 Non Disclosure Agreement 4 WMDS Interlocal Agreement for Public Safety Date Page 11 Date APPROVED AS TO FORM: City Attorney I -38 Date: December 20, 2011 To: From: PORTANGELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO CITY COUNCIL Terry Gallagher, Police Chief Dan McKeen, Fire Chief Nathan West, Director of Community and Economic Development Glenn A. Cutler, P.E., Director of Public Works Utilities Subject: Wireless Mobile Data System Retail Service Provider Agreement Summary: At the direction of the City Council, staff and Columbia Telecommunications Corporation completed the procurement process for the Wireless Mobile Data System Retail Service Provider. A total of 4 vendors expressed interest, and 1 vendor submitted a proposal. After an evaluation, interview, and reference: checks, OlyPen, Inc. was determined to be a highly responsive vendor that can valuable services to the City. Recommendation: Subject to a favorable recommendation to approve the Wireless Mobile Data System Acquisition and Integration Agreement and the Operation, Management Maintenance Services Agreement, approve and authorize the City Manager to sign the non- exclusive Wireless Mobile Data System Retail Service Provider Agreement with OlyPen, Inc., and to make minor modifications to the agreement, if necessary. Background /Analysis: On May 17, 2011, following a competitive process the City Council authorized Columbia Telecommunications Corporation (CTC) to assist the City to prepare the Wireless Mobile Data System (WMDS) Retail Service Provider Request for Proposals (RFP). The RFP included requirements for retail services, including a technical proposal and a charge proposal. The technical proposal included the proposed network interconnection for wholesale Internet access, service tiers for retail Internet access and network services, and an outline of the marketing strategy. The charge proposal included the retail charges for Internet access and network services, and the revenues the vendor would pay to the City for use of the WMDS. As part of the proposed non exclusive agreement, excess capacity (if available) can be made available to additional retail service providers for substantially similar services if authorized by City Council. N: \CCOUNCIL\FINAL \WMDS Retail Service Provider Agreement.doc I 39 Wireless Mobile Data System Retail Service Provider Agreement December 20, 2011 Page 2 A staff project team was assembled to work with CTC during the procurement process. CTC and the staff team participated in the development of the RFP, evaluation of the proposal, evaluation of retail charges and City revenues, the interview, reference checks, and vendor selection. A total of 4 vendors expressed interest in the RFP (Olympic WiFi, OlympusNet, Wave Broadband, and OlyPen, Inc.), and 1 vendor (OlyPen, Inc.) submitted a proposal. The proposal from OlyPen, Inc. was determined to be highly responsive to the RFP and they were invited to participate in an interview. OlyPen, Inc. proposed to provide retail Internet access and network services and to make the entire City a free hot spot for one hour per day. OlyPen, Inc. also proposed to make the entire City a hot spot on twelve twenty -four hour City- designated wireless holidays each year. In addition, OlyPen, Inc. proposed a value -added service for existing customers that want to retain their Internet access service and add mobility. Furthermore, OlyPen, Inc. proposed a Walled Garden service that is anticipated to provide a modern local economic development benefit to local businesses. Discounts ranging from 5% to $30% will also be available for Internet access services identical to what's available to low income senior and low income disabled utility customers. The proposed term of the Retail Services Agreement is six years, with the option to terminate the agreement at the end of 2013. It is worthy of noting that the City and OlyPen, Inc. are allies (versus competitors) in that the City will own the WMDS telecommunications facilities and not provide services and OlyPen, Inc. provides services and does not own telecommunications facilities. As a result of the interview and r"eferencechecks, OlyPen,`Inc: was determined'to be a highly,responsive vendor'that can provide valuable sery ices to the City. For a summary the proposed retail services please refer to the WMDS Retail Services Summary attachment. The WMDS Retail Service Provider RFP procurement schedule was held concurrent with the WMDS Design and Construction RFP process. A concurrent process was held to ensure retail use of the WMDS at the earliest possible time, and to estimate the ongoing City share of the revenues of retail Internet access services and network services prior to proceeding with the design and construction project. The WMDS Retail Service Provider Agreement does not qualify for funding under the Northwest Open Access Network (NoaNet) sub -grant from the Broadband Technology Opportunities Program (BTOP). For a summary of the financial proforma please refer to the WMDS Revenue Projection attachment. The final Retail Service Provider Agreement is attached and has been accepted by the vendor. The vendor proposal is available for review at City Hall in the Public Works and Utilities engineering office, confidential computer network security related information has been removed from all documents. On December 15, 2011, the Utility Advisory Committee forwarded a favorable recommendation to City Council to approve and authorize the City Manager to sign the non exclusive Wireless Mobile Data System Retail Service Provider Agreement with OlyPen, Inc., and to make minor modifications to the agreement, if necessary. Attachments: WMDS Retail Services Summary WMDS Revenue Projection WMDS Retail Service Provider Agreement 1 40 Description Wireless Mobile Data System Retail Services Summary N: \CCOUNCIL\FINAL \WMDS Retail Service Provider Agreement.doc Download Upload Mbps Introductory After Mbps Period Introductory Internet Access Services Tier 1 Monthly 1.500 0.896 No Charge 17.95 Tier 2 Monthly 3.000 1.000 No Charge 27.95 Tier 3 Monthly 6.000 1.200 No Charge 37.95 Value -Add Hot Spot Monthly 6.000 1.200 No Charge 4.95 Utility Discount Program Agreed To Provide From 5% To 30% Discounts Citywide Internet Access Hot Spot Services 1 Contiguous Hour Daily 6.000 1.200 No Charge No Charge 1 Day 6.000 1.200 5.95 5.95 1 Week 6.000 1.200 15.95 15.95 1 Month 6.000 1.200 34.95 34.95 Wireless Holidays (12 Days Per Year) 6.000 1.200 No Charge No Charge Walled Garden Advertising N/A N/A Determined by Olypen, Inc. Network Services Tier 1 Monthly 1.500 1.500 29.00 49.00 Tier 2 Monthly 3.000 3.000 49.00 69.00 Tier 3 Monthly 6.000 6.000 69.00 89.00 1 -41 Public Safety and Publiic Works Utilities Annual Revenue Projection Description 64 Vehicles $70 Per Month Description Wireless Mobile Data System Revenue Projection Citywide Hot Spot (1 Day, 1 Week, and 1 Month Services) Introductory Period After Introductory Period Public Access Subscriber Annual Revenue Projection Introductory Period After Introductory Period Internet Access Tier 1 Revenue Share 3,000 S 10,800 Tier 2 Revenue Share 6,000 21,600 Tier 3 Revenue Share.. 8,400 28,890 Not Estimated Walled Garden Advertising Not Estimated Network Services Tier 1 Revenue Share 600 3,600 Tier 2 Revenue Share 600 3,600 Tier 3 Revenue Share 600 3,600 Sub -Total 19,200 72,000 53,760 53,760 TOTAL REVENUES 72,960 125,760 I 42 WIRELESS MOBILE DATA SYSTEM RETAIL SERVICE PROVIDER AGREEMENT C.11 OF PORT ANGELES Between CITY OF PORT ANGELES, WA And OIypen, Inc. Dated December 20, 2011 Page 1 I 43 WIRELESS MOBILE DATA SYSTEM RETAIL SERVICE PROVIDER AGREEMENT THIS WIRELESS MOBILE DATA SYSTEM RETAIL SERVICE PROVIDER AGREEMENT (the "Agreement between the City of Port Angeles, a Washington municipal corporation, hereinafter the "City and Olypen, Inc., registered to do business in Washington State, hereinafter the "Vendor sets forth the terms and conditions for provision by Vendor of retail internet Service Provider services, hereinafter "ISP services and retail network services to the general public using the City's Wireless Mobile Data System, hereinafter the "WMDS The City and Vendor are referred to collectively as the "Parties and individually as "Party 1. AGREEMENT TERM This Agreement shall commence as of the date it is fully executed by both Parties, and shall continue in effect for a period of six years unless earlier terminated pursuant to 2.14 hereof. 2. AGREEMENT 2.1 Performance by the Vendor This Agreement requires the Vendtfr to perform the following -in accordance with Exhibits 1,2, and 3: 1. ISP Services. The Vendor must secure a network interconnection for wholesale internet access and will be responsible for all retail ISP service functions (e.g., site surveys to determine adequate signal strength and lack of interference, advertisements and free trial periods, customer service, billing, collection, technical support, customer premise equipment, service activation) for use of excess 2.4 GHz capacity in the WMDS to provide ISP services to the general public. The Vendor shall provide hot spot and walled garden services to the general public in accordance with Exhibit 2. The Vendor shall provide quarterly reports to the City detailing the monthly number of subscribers at each Tier. 2. Network Services. The Vendor will be responsible for all retail network services (e.g., point -to -point VLAN service) and service functions (e.g., customer service, billing, collection, technical support, customer premise equipment, service activation) for use of the WMDS to provide network services to the general public. The Vendor shall provide retail network services to the general public in accordance with Exhibit 2. The Vendor shall provide quarterly reports detailing the number of monthly subscribers at each Tier. Page 2 1 44 2.2 Service Level Agreement A service level agreement for the Vendor's interconnection to the WMDS to provide retail ISP services and retail network services to the general public using the 2.4 GHz wireless operations that are not licensed by the Federal Communications Commission is provided as Exhibit 4, which services include but are not limited to system availability, reliability, security, latency, packet loss, network operating center, problem reporting and priorization. The service level agreement for Vendor's use of the WMDS shall be in accordance with the WMDS Operation, Management, and Maintenance Services Agreement. 2.2.A Scope of Vendor's Obligations The intent of the City and the Vendor is that the Vendor shall provide retail ISP services, hot spot services, walled garden services, a network interconnection for wholesale internet access with a minimum capacity of 100 Mbps, and retail network services to the general public using the WMDS for the City. The Vendor shall pay all recurring charges for wholesale internet access. The Vendor shall complete and pay for all other necessary work to accomplish the intent of this Agreement, even if such work, acquisitions, payments, or other performances are not specifically mentioned in this Agreement. The Vendor shall maintain its monthly recurring subscriber charges for the number of months specified in Exhibit 2. The Vendor may adjust its monthly recurring subscriber charges after the number of months specified in Exhibit 2 have elapsed, and shall notify. the City thirty (30) days in advance of any. adjustment. The Vendor may not unreasonably deny service to any residence" or business in the City. However, the Vendor may deny service to any residence or business that it deems, in its sole discretion, to be unserviceable either due to low signal quality at the residence or business location, inability to reasonably mount the Customer Premise Equipment at the residence or business, or such other reason Vendor deems the residence or business to be unserviceable. Additionally, Vendor may, in its sole discretion, deny service to any person who fails to meet or is unable to meet financial obligations for the service and/or any person it deems to have violated the Vendor's Terms of Service Agreement provided in Exhibit 2. 2.2.B City's Obligations To the extent the City has excess capacity in its WMDS, the City shall provide or procure all necessary WMDS components, management, supervision, resources and materials required in accordance with the terms and intention of the WMDS Acquisition and Integration Agreement and the WMDS OM &M Services Agreement, all so that at the time the WMDS is ready for use the Vendor may begin commercial operations. The City shall pay for all recurring charges for electric service to each Wireless Access Point and all recurring charges, if any, for fiber optic service to Wireless Access Points. 2.2C Non Exclusive. The grant of rights to the Vendor is non exclusive. The City may enter into additional agreements with other Vendors for provisions of the same or similar services. Page 3 I 45 2.3 Total Compensation The Vendor agrees to pay the City a charge in the amount of $5.00 per month per retail ISP Tier 1 subscriber to the WMDS. The Vendor agrees to pay the City a charge in the amount of $10.00 per month per retail Tier 1 network service subscriber to the WMDS. The Vendor's payment to the City per month per retail subscriber for a higher than Tier 1 service shall be determined dividing the higher Tier service Mbps by the Tier 1 Mbps, which shall then be multiplied by the share that Tier 1 City revenues constitutes of total City revenues for each month under this Agreement. In the event the Vendor increases its retail ISP or network service monthly recurring subscriber charges, the Vendor's payment to the City per month shall be determined by dividing the new monthly recurring subscriber charge by the monthly recurring subscriber charge in Exhibit 2, which shall then be multiplied by the fixed monthly revenue share amount per subscriber in accordance with the retail ISP amount included in Exhibit 2, Schedule `B items "r and "J" or the retail network service amount included in Exhibit 2, Schedule "C items "G" and "H as appropriate. The Vendor agrees to pay the City a charge in the amount of 25% of the Vendor's total monthly revenues related to hot spot services, value add hot spot services, and walled garden services using the WMDS in accordance with Exhibit 2. The charges for Exhibit 2 Schedules "F" and "G" shall remain valid throughout the term of this Agreement. 2.4 Taxes, Permits and Fees The Vendor shall pay sales, consumer, use, City public utility tax, and all other local, state and federal taxes necessary for proper execution. 2.5 Vendor Payment Vendor payment to the City shall be quarterly and is due within 30 days of the end of each quarter. Thereafter, interest of 1.0% per month will be charged on the payment or partial payment due. 2.6 Notices All notices required to be in writing hereunder shall be deemed given when personally delivered, or if mailed by certified or registered mail, three (3) days following deposit in the United States mail, postage prepaid, or if via telecopy or facsimile, when received, or if sent by courier service providing evidence of delivery, when actually delivered by such service. Page 4 1 46 All notices from Vendor to the City pursuant to this Agreement shall be directed to the City Manager at City Hall, 321 East Fifth Street, P.O. Box 1150, Port Angeles, WA 98362 -0217, or to such officer as designated by the City Manager. All notices from the City to Vendor pursuant to this Agreement shall be directed to the Vendor at 315 East Washington Street, Sequim, WA 98382, or to such officer as designated by the Vendor. 2.7 Non- Disclosure Agreement The City will maintain confidentiality of any information provided or made available by Vendor to the City to the extent permitted by law for which the Vendor has notified the City that such information is of a confidential nature. Vendor shall maintain confidentiality of all information about the City's computer network and security systems and data under this Agreement. Vendor will maintain confidentiality of any additional information provided or made available by the City to the Vendor to the extent permitted by law for which the City has notified Vendor that such additional information is of confidential nature. Vendor shall accept and comply with Exhibit 3 the Non Disclosure Agreement under this Agreement. The Vendor shall also accept and comply with any reasonable .Non- Disclosure Agreement required by the City's information system vendors. 2.8 Insurance The Vendor shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Vendor, their agents, representatives, employees or subcontractors. Failure by the Vendor to maintain the insurance as required shall constitute a material breach of contract upon which the City may, after giving five working days notice to the Vendor to correct the breach, immediately terminate the Agreement or at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, off set against funds due the Vendor from the City. a. Minimum Scope of Insurance The Vendor shall obtain insurance of the types described below: i. Automobile Liability insurance covering all owned, non owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Page 5 1 47 ii. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop gap liability, independent contractors, products completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Vendor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured Endorsement CG 20 10 10 01 and Additional Insured- Completed Operations Endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. iii. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. b. Minimum Amounts of Insurance The Vendor shall maintain the following insurance limits: i. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. ii. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products completed operations aggregate limit c. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance. i. The Vendor's insurance coverage shall be primary insurance with respect to the City. Any insurance, self insurance, or insurance pool coverage maintained by the City shall be in excess of the Vendor's insurance and shall not contribute with it. ii. In the event the Vendor's insurance is cancelled or reduced as to coverage, Vendor shall notify City within (2) two business days of such cancellation or reduction. 2.9 Reports The Vendor shall promptly report to the City such information relating to this Agreement as the City may reasonably require to demonstrate Vendor's compliance with the terms and conditions of this Agreement and shall comply with the City's reasonable determination of the forms for such reports, the time for such reports, the frequency with which any reports are to be made, and whether or not such reports are to be certified. The Vendor's quarterly payments shall be accompanied by a statement that lists the service Tiers and monthly number of subscribers receiving retail services during the prior quarter. Page 6 I 48 This statement shall be in a form agreed to by the City and Vendor. Any transaction or arrangement which has the intent of circumventing payment of required charges and/or evasion of payment of charges by non collection, non reporting, bartering, or any other means which evade the actual reporting of subscribers by Vendor delivered over the WMDS is prohibited. The City reserves the right to conduct subscriber audits, at the Vendor's offices during normal business hours and upon thirty days written notice to inspect and audit the Vendor's records showing the subscribers from which its charges are computed. Any such inspection or audit of Vendor's records shall take place within thirty -six months following the respective calendar year in which the Vendor rendered the service to be audited or inspected. The Vendor shall reimburse the City for any charges due under this Agreement that were underpaid. In the event an audit results in a determination that Vendor has underpaid any charges arising under this Agreement by five percent or more, the Vendor shall in addition reimburse the City for the reasonable cost of the audit. The City shall pay the Vendor any amounts which any audit indicates are overpaid. 2.10 Indemnification/Hold Harmless Vendor shall defend, indemnify and hold harmless the City, its officers, officials, employees, and volunteers from any and all claims, injuries, damages, losses or suits, including attorney fees, arising or issuing out of or in connection with this, Agreement, except as may be caused by the sole negligence or willful misconduct on the part of the City. 2.11 Subcontracts /Assignment Vendor shall not subcontract, assign or transfer any right, title or interest under the terms of this Agreement without the prior written approval of the City. Such approval shall not be unreasonably withheld or delayed, provided it is demonstrated to the City's satisfaction that the assignee has the background, experience, certifications, ability, and the technical, financial and legal resources to perform the requirements of this Agreement, and will maintain the security of the City's confidential information and comply with the Non Disclosure Agreement. 2.12 Survival The provisions covering charges and payment, indemnification/hold harmless, and non- disclosure of confidential information shall survive expiration of this Agreement. 2.13 Open Access Policy At all times the Vendor shall comply with the following City policy in support of the Federal Communications Commission Policy Statement (FCC 05 -151) that relates to public access to the WMDS. The policy, to which the City Manager may from time to time make minor Page 7 I 49 modifications, is to ensure that broadband networks are widely deployed, open, affordable, and accessible to all consumers, and to encourage broadband deployment and preserve and promote the open and interconnected nature of the public internet. Nothing in this Section shall prohibit the Vendor from enforcing its Terrns of Service Agreement provided in Exhibit 2. The policy entitles consumers to: Access the lawful internet content of their choice. Run applications arid use services of their choice, subject to the needs of law enforcement. Connect their choice of legal devices that do not harm the network. Competition among network providers, application and service providers, and content providers. 2.14 Termination Each Party reserves the right to terminate this Agreement without cause upon 60 days written notice to the other Party, provided such written notice is given on or before December 31, 2013. Each Party also reserves the right to terminate this Agreement at any time upon breach or failure of compliance by the other Party of a material term or condition of this Agreement; provided that the non breaching Party has first given 60 days written notice to the breaching Party specifying in reasonable detail the alleged breach or failure of compliance and demanding the cure of the alleged breach or failure of compliance. If said breach or failure to comply cannot reasonably be cured in 60 days and the breaching Party has promptly attempted to cure the same but has been unable to do so, then the time for curing such breach or failure to comply shall be extended for such period of time as may be reasonably necessary to complete such cure, as determined by the non- breaching Party. The City reserves the right to terminate this Agreement if Vendor breaches the Non Disclosure Agreement, attached hereto as Exhibit 3. Such termination shall take effect immediately upon the delivery of written notice to Vendor by the City of such information. 2.15 Entire Agreement This Agreement and its Exhibit(s) represent the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior oral negotiations and agreements. It is the intent of the Parties hereto that each Party enjoy all rights and be subject to all obligations of this Agreement for the entire term of this Agreement. However, both Parties recognize that the technology of telecommunications services is in a state of flux. The Parties may amend this Agreement to reflect any proposed or actual use of the WMDS that is not expressly provided for Page 8 I -50 in this Agreement that may or may not invalidate or substantially negate or expand the effect of any material provision of this Agreement. 2.16 Applicable Law, Venue and Attorney's Fees The law of the State of Washington shall apply to any, suit, cause of action or other legal action arising under or as a result of this Agreement. Venue shall be in Clallam County Superior Court. If any suit or other action is instituted in connection with any controversy arising under this Agreement, the prevailing Party shall be entitled to recover all of its costs and expenses including such sum as the Court may judge reasonable for attorney fees, including fees upon appeal of any judgment or ruling. 2.17 Mediation /Arbitration In the event of any dispute concerning the terms of this Agreement or the breach thereof, the parties agree to make good faith efforts to resolve such dispute through direct discussions. If such efforts are unsuccessful, the parties agree to endeavor to settle the dispute by. mediation. The mediator shall be selected by agreement of the parties._ Following'mediation, if either party gives to the other a written demand for arbitration, any unresolved controversy or claim arising from or relating to this Agreement or breach thereof shall then be submitted to binding arbitration. In that event, each party shall appoint one arbitrator, and the two arbitrators first appointed shall appoint a third. The three arbitrators shall then hear and decide the dispute. All fees and expenses for mediation or arbitration shall be borne by the parties equally. However, each party shall bear the expense of its own counsel, experts, witnesses, and preparation and presentation of evidence. 2.18 Amendments This Agreement may not be changed, modified, amended or waived except by an amendment signed by both the Parties hereto. To be valid and binding, any such amendment must be approved by the City Council and signed by the City Council's designated signatory and by a duly authorized officer of the Vendor. 2.19 Subsequent Retail Service Provider Agreements In the event the City enters into another agreement of any kind with any other person or entity other than the Vendor for the purpose of providing retail ISP services or retail network services within the City, the material provisions thereof shall be no more favorable or less burdensome to those contained herein, in order that one vendor not be granted an unfair competitive advantage over another. Page 9 I -51 2.20 Waiver. Neither Party's failure to insist upon strict performance of any provision of this Agreement will be construed as a waiver of any of its rights hereunder. AGREED TO BETWEEN THE PARTIES on the last date written below. VENDOR. ‘‘ot By: CITY OF PORT ANGELES By: ATTEST: City Clerk EXHIBITS 1 Vendor Technical Proposal 2 Vendor Charge Proposal 3 Non Disclosure Agreement Page 10 Date APPROVED AS TO FORM: City Attorney I -52 Date: December 20, 2011 To: From: P W A S H I N G T O N U.S.A. CITY COUNCIL MEMO CITY COUNCIL Terry Gallagher, Police Chief Dan McKeen, Fire Chief Nathan West, Director of Community and Economic Development Glenn A. Cutler, P.E., Director of Public Works Utilities Subject: Wireless Mobile Data System Professional Services Agreement Amendment No. 1 Summary: The proposed amendment includes additional professional services during design, construction, and acceptance of the Wireless Mobile Data System. Recommendation: Subject to a favorable recommendation to approve the Wireless Mobile Data System Acquisition and Integration Agreement, approve and authorize the City Manager to sign Amendment No. 1 to the professional services agreement with Columbia Telecommunications Corporation in an amount not to exceed $164,500.00, which increases the maximum compensation under the agreement from $65,400.00 to $229,900.00, and to make minor modifications to the agreement, if necessary. Background /Analysis: At the direction of the Northwest Open Access Network (NoaNet), earlier this year staff completed a Request for Qualifications (RFQ) process to select a consultant for professional services in support of the City's Broadband Telecommunications Opportunities Program (BTOP) grant. A total of 4 consultants submitted their qualifications in response to the RFQ and Columbia Telecommunications Corporation (CTC) was selected to provide professional services to the City under the Northwest Open Access Network sub -grant for the Wireless Mobile Data System (WMDS). On May 17, 2011, City Council approved a professional services agreement with CTC that included a scope of work to prepare the RFP, provide support to the City prior to the proposal due date, evaluating proposals, and support during contract negotiation. The proposed amendment includes additional professional services during the design, construction, and acceptance of the WMDS. A fee not to exceed $164,500.00 was negotiated for the additional services. The prior and future services provided by CTC qualify for the City's match under the BTOP grant. On December 15, 2011, the Utility Advisory Committee forwarded a favorable recommendation to City Council to approve and authorize the City Manager to sign Amendment No. 1 to the professional services agreement with Columbia Telecommunications Corporation in an amount not to exceed $164,500.00, which increases the maximum compensation under the agreement from $65,400.00 to $229,900.00, and to make minor modifications to the agreement, if necessary. Attachments: Professional Services Agreement Amendment No. 1 CTC Professional Services Proposal N: \CCOUNCIL \FINAL \WMDS Professional Services Agreement Amendment No. 1.doc I -53 AMENDMENT No. 1 TO THE AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF PORT ANGELES AND COLUMBIA TELECOMMUNICATIONS CORPORATION RELATING TO: Professional services during design and construction of the Wireless Mobile Data System (WMDS). THIS AGREEMENT is made and entered into this clay of 2011, by and between THE CITY OF PORT ANGELES, a non- charter code city of the State of Washington, (hereinafter called the "CITY and Columbia Telecommunications Corporation, a Maryland Corporation authorized to do business in the state of Washington (hereinafter called the "CONSULTANT WHEREAS, the CITY desires professional services related to a professional services_during design, construction, and acceptance of the WMDS for its electric utility; and WHEREAS, the CITY desires to engage the professional services and assistance of a qualified consulting firm to perform the scope of work as detailed in Exhibit A, and WHEREAS, the CONSULTANT represents that it is in full compliance with the statutes of the State of Washington for professional registration and /or other applicable requirements, and WHEREAS, the CONSULTANT represents that it has the background, experience, and ability, to perform the required work in accordance with the standards of the profession, and WHEREAS, the CONSULTANT represents that it will provide qualified personnel and appropriate facilities necessary to accomplish the work; NOW, THEREFORE, in consideration of the above representations and the terms, conditions, covenants, and agreements set forth below, the parties hereto agree as follows: 1 REVISED SCOPE OF WORK The scope of professional services to be performed and the results to be achieved by the CONSULTANT shall be as detailed in the attached Exhibit A and shall include all services and material necessary to accomplish the work. The CITY may review the CONSULTANT'S work product, and if it is not satisfactory, the CONSULTANT shall make such changes as may be required by the CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this Agreement. The CONSULTANT agrees that all services performed under this Agreement shall be in accordance with the standards of the profession and in compliance with applicable federal, state and local laws. The Scope of Work may be amended upon written approval of both parties. Page 1 of 2 I -54 The additional work authorized by the Amendment is in the total of $164,500.00, including all II MAXIMUM COMPENSATION items contained on Pages 3 -4 of Exhibit A. III TIME OF PERFORMANCE The work for each task shall be completed according to the schedule in the attached Scope of Work, and must be completed on or before December 31, 2013. IV SIGNATURES Except as modified herein, the original AGREEMENT as amended shall remain in effect. In WITNESS WHEREOF, the parties hereto have executed Amendment No. 1 to the Agreement as of the date and year first written above. CITY OF PORT ANGELES APPROVED AS TO FORM: KENT MYERS, CITY MANAGER WILLIAM E. BLOOR, CITY ATTORNEY CONSULTANT ATTEST: Page2of2 TITLE: JANESSA HURD, CITY CLERK I -55 Via Electronic Mail Mr. Larry Dunbar Deputy Director Public Works and Utilities Department 321 East Fifth Street Port Angeles, WA 98362 -0217 Re. WMDS Project Oversight Proposal Dear Mr. Dunbar: "'"CTC (O AiNIC AT ICONS ENGENEERdG LYSIS FOR THE PUBIJ iN C: ANA INTEI ES Columbia Telecommunications Corporation 10613 Concord Street Kensington, MD 20895 301.933.1488 fax. 301.933.3340 www.CTCnet.us November 18, 2011 Columbia Telecommunications Corporation (CTC) is proud of its long -term relationship with the 'City, and of our work throughout the development of the Wireless Mobile Data 'System (WMDS) project =from s *creating the °initial network design to supporting the City's Broadband Technology Opportunities Program (BTOP) grant application to assisting the City with the integration of its plans as a sub grantee to NoaNet. Most recently, we offered our guidance on the City's RFP for identifying a system integrator to design and construct the WMDS. This letter is a follow -up to our discussions concerning the City's need for oversight of the WMDS design and construction. The attached statement of work defines specific tasks that we propose to undertake to help ensure that the WMDS project continues on its successful trajectory and is designed and built as planned. We appreciate the opportunity to work with the City and to provide continuing technical support on this project. Please do not hesitate to call me with any questions about this proposal. Very truly yours, Lee Afflerbach, PE California Illinois Maryland Minnesota North Carolina Tennessee Valley Washington, D.C. Wisconsin I -56 Mr. Larry Dunbar November 18, 2011 Page 2 of 4 Proposed Statement of Work Based on our detailed knowledge of both the City's WMDS project and the National Telecommunications and Information Administration's (NTIA) requirements for BTOP- funded projects —as well as our experience with all aspects of project oversight and quality assurance CTC proposes to provide general support as needed to support the City throughout the design and construction phases of the project. We anticipate that our specific activities will include, but not be limited to, the following: Oversight of all contractor technical design and planning documents. CTC will evaluate both the vendor's initial system -level design and its detailed design to ensure that the proposed designs will meet the City's objectives and BTOP requirements. We will review the design for "big picture" issues such as the overall ability of the network design to meet the City's goals and objectives. We will also note such critical details as the proper mounting and spacing of WMDS access devices located throughout the City (including those mounted on utility poles and streetlights), and the proper placement of fiber optic backhaul cables in rights -of -way. Review and analysis of the coverage areas provided by wireless access devices. Based on our extensive experience with wireless network design and implementation, we will review the contractor's wireless access point design to confirm that it meets the specific requirements as detailed in the City's RFP and related project guidance. Specifically, we will check the contractor's models to verify that the design will deliver the targeted fixed and mobile coverage levels. Review of technical documentation associated with critical components. We will provide oversight on the contractor's technical documentation for wireless access points, interface equipment to the fiber -optic network, mobile and fixed client access devices, and other critical elements of the network design. Using the project's stated design and performance requirements as a guide, we will ensure that the contractor's proposed components not only meet the City's minimum requirements, but that they will in fact be adequate to meet the network's performance targets. Oversight of system acceptance. We anticipate spending at least one week on site in Port Angeles to oversee the system acceptance testing and verify the contractor's compliance with coverage requirements and functionality for the WMDS fixed and mobile client devices. We will either sign off on the system acceptance, or create a report detailing specific deficiencies and required remedies for the contractor to address. Review and monitoring of all technical documentation associated with system construction and maintenance. As the WMDS project moves into its later phases, we will provide oversight throughout the construction process to ensure that the contractor builds the network to its specifications, and that the build quality meets the City's standards. Once infrastructure is in place, we will also provide oversight of the contractor's WMDS maintenance plans and practices. I -57 Mr. Larry Dunbar November 18, 2011 Page 3 of 4 Project support and coordination. In addition to the specific technical oversight and analysis tasks identified above, we will support the City in identifying, coordinating, and resolving technical issues among the City, the contractor, NoaNet, and relevant federal agencies (including NTIA, FCC, and Homeland Security). Given our experience working with each of the federal agencies, and our understanding of technical and other requirements related to BTC)P- funded project, we expect to play a key role in facilitating open communications and productive problem- solving among the many partners that are coming together to facilitate the WMDS implementation. I 58 Mr. Larry Dunbar November 18, 2011 Page 4 of 4 Project Cost CTC proposes a not -to- exceed cost of $155,000 for the tasks listed above. This is based on the hourly breakdown of staff provide in Table 1. Our cost estimate also includes an optional reserve of $30,000 to pay a local contractor, working under our direction, for on -site support during the construction phase. Alternatively, the reserve could fund the deployment of CTC staff in Port Angeles during that phase. We anticipate that this project will require one week of on -site CTC staffing during acceptance testing and two to three additional days on site per quarter during the first 12 months of the project. We estimate that total travel costs for our quarterly site visits over the length of the project will be approximately $9,500. To keep our travel costs as low as is feasible, we will attempt to combine travel for this project with travel for other projects we have with the City. Our cost estimate, is based on, our past experience working with the City on the WMDS project, as well as on the level of involvement we expect to be provided by NoaNet. As an initial estimate, we would expect our monthly time commitment to vary over the duration of the project, with the heaviest concentration of hours devoted at the beginning of the project and during acceptance testing. Our proposed project timeline, in terms of hours per month, is illustrated in the following table: Fable I: _lntie;i an Prttn titaIii Requirement i (Ifoursj Principal Engineer 60 60 50 35 35 30 25 25 25 25 25 25 25 25 25 25 25 25 570 Senior Engineer 10 4 2 2 2 0 40 3 3 3 0 3 3 3 3 3 3 3 90 CTC work will be billed at the following hourly rates: Director of Engineering $160 Principal Engineer /Analyst $150 Senior Project Engineer /Analyst $140 Senior Engineer /Analyst $130 Staff Engineer /Analyst $120 Engineer Aide II 65 O Services to clients are billed on an hourly basis. CTC's billing rates are inclusive of all routine expenses including administrative, accounting, and computer support, telephone calls, and photocopying. Non routine expenses and long- distance travel are recovered at direct cost with no mark -up. Payment is due within thirty (30) days of invoice. I -59 il NoaNet. ft Northwest Open Access Networks, December 19 2011 Terry Gallagher Chief of Police Port Angeles Police Department 321 East 5th Street Port Angeles, WA 98362 TRANSMITTAL LETTER Subject: Letter of Support City of Port Angeles Wireless Project BTOP Project Procurement This letter is being provided at the request of the City of Port Angeles (COPA) to acknowledge NoaNet concurrence with the COPA's procurement process for the subject project. Please accept this letter of support as recommendation to the City of Port Angeles to proceed forward with the Wireless Mobile Data System (WMDS) Acquisition and Integration Agreement. NoaNet has worked closely with City staff to ensure that both parties have a clear understanding of the Broadband Technology Opportunities Program (BTOP) requirements and the timetable for completion. Our NoaNet team provided input during the drafting of the City's request for proposal from Frank Needham and from Rich Nall during evaluation of the vendor proposals in response to the RFP. The review and recommendation process in which Mr. Nall participated resulted in a selection of an apparent successful bidder for design and construction of the WMDS, that bidder was Capacity Provisioning Inc (CPI) in partnership with Cascade Networks. In our view, the process was fair, thorough and impartial and we fully support the COPA's decision to execute contract Agreements with this apparent successful bidder. We hope this letter provides the COPA with confirmation of the procurement process and if you have any questions or require clarifications, please contact me at 208 863 -5346. Sincerely, Northwest Open Access Network (NoaNet) William R. Kopp Chief Technology Officer /BTOP Program Manager Cc -Rich Nall (NoaNet); Frank Needham (NoaNet); Chantel DeMasters (NoaNet) II Consulting December 9, 2011 Mr. Terry K. Gallagher Chief of Police Port Angeles Police Department 321 East 5 Street Port Angeles, Washington 98362 SUBJECT: Recommendation Regarding Wireless Mobile Data System Agreements Dear Chief Gallagher: The City has before it, for consideration and possible approval, three agreements regarding the Wireless Mobile Data System (WMDS). As the financial consultant to the City's utilities, EES Consulting was asked to assist with the review of the WMDS sources and uses and income statements (included in the final draft staff report). This letter provides a summary of our review and our general opinion regarding the future financial performance of the proposed telecommunications utility. The financial review performed by EES Consulting included a review of the revenue projections, expense projections, sources and uses of funds, outsourcing proposals and the three agreements (WMDS acquisition Integration Agreement, WMDS Operation, Management Maintenance Agreement, and WMDS Retail Service Provider Agreement). Revenues projected for the proposed telecommunication utility consist of revenues from Public Safety Subscribers and Retail Service Providers. These projections assume a $70 monthly charge per public safety vehicle for Public Safety Subscribers. It is important to note that it will be necessary for the City to charge these interdepartmental rates for each public safety and utility vehicle connected to the WMDS, including outside public safety agencies. These charges are required in order for the telecommunication utility to be financially self- sufficient. Revenues from Retail Service Providers are estimated based on a proposal from the successful vendor, Olypen, Inc. The projected revenues were estimated based on 570 Kirkland Way, Suite 200 Kirkland, Washington 98033 Telephone: 425 889 -2700 Facsimile: 425 889 -2725 A registered professional engineering corporation with offices in Kirkland, WA; Portland, OR; and Bellingham, WA Mr. Terry K. Gallagher December 9, 2011 Page 2 providing upload and download speeds comparable to DSL and cable service providers and are based on competitive rates, including a six month introductory rate. Olypen proposes a competitively priced service and the revenue projections appear reasonable. The expense projections are based on a fixed -price O &M agreement and additional expenses related to network maintenance services and other city costs, such as pole attachment fees and contract administrative. These expenses appear reasonable given best available information. Staff has reviewed several depreciation scenarios and the anticipated depreciation expense appears reasonable as well and consistent with standard practice. Based on the revenue and expense projections and the three agreements, it is anticipated that the proposed telecommunication utility would be able to recover all operating costs and capital replacement costs with revenues. In addition, the City may be able to collect surplus funds to support new telecommunications initiatives in the future. The favorable financial outlook is dependent on the following caveats: Without the BTOP grant and "gift" of a utility, the projected financial performance would not justify proceeding with the development of the telecommunication utility. Without the $70 charge per public safety vehicle the projected financial performance would not justify our recommendation to proceed. This charge should be reviewed and reconsidered as part of the City's annual budget process after there has been a full year of operation. The City should review actual revenues at the end of 2013 and terminate the OM &M and retail service provider agreements if retail revenues do not materialize as projected. However, public safety revenues appear to be adequate to pay for OM &M in that event, but would not pay for new telecommunications intitiatives. It is therefore EES Consulting's opinion that the future financial performance of the telecommunication utility is presented in a fair and reasonable manner, and that the potential revenues are likely to meet or exceed expenses. Very truly yours, Anne Falcon Managing Director of Economics and Rates December 14, 2011 NBTOB® Terry K. Gallagher Chief of Police Port Angeles Police Department 321 East 5th Street Port Angeles, WA 98362 Re: Support for Port Angeles Wireless Mobile Data System Project Dear Chief Gallagher: The National Association of Telecommunications Officers and Advisors ("NATOA") submits this letter in support of the proposed Port Angeles Wireless Mobile Data System Project. We have long supported federal, state, and local initiatives that serve to expand and improve public safety communications systems and we believe that this project does just that. The project will complement, rather than compete with, services currently provided by existing commercial broadband providers. The project will primarily target the specialized needs of the public safety community by providing the specialized mobile services our first responders need and our citizens demand. As a former Clallam County deputy prosecutor, I can attest to the important role that advanced public safety communications systems play in protecting life and personal property. Our public safety officers deserve to have the best tools available to help them protect our communities and that is why we support this project. Sincerely, t 7 7 1°.. 7 t.t" Stephen Traylor Executive Director NATOA 3213 Duke Street, #695 Alexandria, VA 22314 1 NATOA is a national trade association that promotes local government interests in communications, and serves as a resource for local officials as they seek to promote communications infrastructure development. National Association of Telecommunications Officers and Advisors 3213 puke Sh ro 695 Alexandra Vupuua 22314 (703) 519 -8035 (703) 997.7080 FAX www rtatoa nr9 December 11, 2011 Chief Terry K. Gallagher Port Angeles Police Department 321 E. 5 Street POB 1150 Port Angeles, WA 98362 Chief Gallagher, I had the pleasure of meeting with Deputy Chief Brian Smith this past week at our Rural Law Enforcement Technology Institute. Chief Smith was a great representative for the Port Angeles Police Department and gave one of the best presentations of the week in describing your ongoing citywide wireless mesh network. I wanted to thank you for allowing Brian to come and present I know that sparing a member of your command staff fora week of training can be difficult. My guess is that Brian has returned to Port Angeles with enough new information to keep him busy for some time. Attendees often tell us that they return to their home agency with solutions to problems they didn't know they had. With regards to your wireless mesh network project, your agency has a great model for demonstrating the use of a wireless network as both a public safety tool and a viable city utility. As you are well aware, standard public safety communication is generally accomplished using cellular cards. Cell service is limited low transmission speeds generally exclude video, is highly dependent on the quality and coverage of cell service, and comes with a recurring monthly bill. Your project demonstrates the next logical, collaborative step in creating a viable citywide solution for effective and cost effective public safety communications. Your project parallels several other successful programs from other cities, but your solutions for obtaining outside funding instead of funding from within make it a model to share with others. With your permission, I'd like to encourage other agencies interested in a similar project to contact you and your city leaders so that this model can be duplicated in other parts of the country. Stay safe, Main Office 2922 South US Highway 27 Somerset, Kentucky 42501 (606) 677 -6000 Once again, thank you for allowing Deputy Chief Smith to share his time with us I look forward to keeping in touch with you both. If we can be of any service, don't hesitate to contact us. ?Awl Ilfacitrkg' A Program of The Center for Rural Development Hazard Office 101 Bulldog Lane Hazard, Kentucky 41701 (606) 436 -8848 Western Outreach P.O. Box 891 Ripon, California 95366 (209) 606 -8027 Border Outreach Center 1601 South IH 35 Austin, Texas 78751 (512) 445-5888 RT ,i jF PORT ANGELES W A S H t N G T O N December 12, 2011 Dan Di Guilio, Mayor City of Port Angeles 321 East 5 Street Port Angeles, WA 98362 RE Letter of Support the City's Proposed Wireless Mobile Data System Deal Mr. Di Guilio: Sincerely, PORITOF PORT ANGELES Jeffe s' K. obh Exectti -ve i 338 West first Street P O. I3o' 1350 Port Angeles, WA 98362 (360) 457 -8527 COMMISSIONERS Fax. (360) 452 -3959 John M. Calhoun mfo((irportofpa corn Jim McEntire George }-I Schoenfeldt RE CefVEo DEC 1 5 RECD City of Port Angel e$ Please accept this Letter or Support on behalf of the Port of Port Angeles for the City's Wireless Mobile Data System (WMDS) Proposal. The Port is a municipal corporation approved by Clallam County voters in 1922 and established in 1923. We are responsible for promoting and enhancing the economic vitality of Clallam County through business development and job creation. We strongly support the WMDS project that the City will implement in 2012/2013 and recognize City staff's hard work that resulted in receiving BTOP grant funding to implement this system. The project is important to public safety, management of the City's complex utility system and the economic vitality of the community. Reliable fast access to the emerging commodity of information is a service that the community can promote and compete in on a national level. Geographical barriers and constrained transportation infrastructure of this rural community will not limit the potential economic growth the WMDS project will provide. This project is a continuation of the City's forward thinking actions and would benefit the community by improving the near and long term economic vitality of the region. The Port of Port Angeles strongly endorses this project. EXECUTIVE DIRECTOR Jeffery K Robb December 12, 2011 Mr. Terry K Gallagher Chief of Police Port Angeles Police Department 321 East 5 Street Port Angeles, Washington 98362 RE: Wireless Mobile Data System Agreement Dear Chief Gallagher: Public Power Council 825 NE Multnomah, Suite 1225 Portland, OR 97232 503.595.9770 Fax 503.239.5959 I am writing to you with respect to the agreements in front of the City regarding the Wireless Mobile Data System (WMDS). The Public Power Council (PPC) is a not for profit organization that represents public utility preference power customers throughout the Northwest with respect to matters impacting wholesale power supply and transmission. The City of Port Angeles is a member in good standing of PPC, and has been for many years. In all of our dealings with the city, and specifically with the Public Works and Utilities Department, we have found the representatives of the City to be informed, upstanding, and prudent business partners. In the large power transactions in which they have been involved, the City brings significant expertise and analysis to bear, including proper assessment and mitigation of risk. In reviewing the background materials, we have every reason to believe that the City is taking the same deliberative process with respect to involvement and risk mitigation in the WMDS. In addition, while PPC does not consult in the telecommunications arena, we are very familiar with two of the other entities reviewing the WMDS details (EES Consulting, and Marsh Mundorf Pratt Sullivan and McKenzie), and know them to have very high capability in their fields and deliver top notch results for their clients. In view of the worthy public safety and economic development aims of this project, the City appears to be taking all needed steps to carefully pursue this effort. Thank you for your consideration of these comments. Please let me know if I can be of further assistance. Sincerely, Scott Corwin Executive Director To: Port Angeles Police Chief Terry Gallagher From: Dan Brannon Date: Tuesday, December 06, 2011 Re: Support for MESH Network Installation City of Ripon POLICE DEPARTMENT 259 N. Wilma Ave. Ripon, CA 95366 1 dward ()monde, CI1ict of Police liuMuat.w If�n SU4 2 10 A111111;11 S I 1R 'S 12091 44 2(t I ;i‘ (?UV) Sl FR AK 10l))) ',y(1_SS \I' \IL tikim;uI .at) ut [pot v Chief Gallagher, It is my understanding that the Port Angeles Police Department, in cooperation and partnership with the City of Port Angeles, Washington are considering the purchase and installation of a City Owned Wireless "MESH" network. I would like to take a few minutes to share the experiences I have collected over the past six years operating a similar network in Ripon, California. The City of Ripon began installation of our MESH network in the summer of 2005, after several years of research, comparison, field- testing, and design. The city engaged the services of Lockheed Martin's Information Technology group to design the system, perform RF testing, optimization, network integration, and finally document performance metrics. Over the course of approximately four months, Lockheed Martin, assisted by City IT staff, City Public Works staff, and with the patience and understanding of all affected departments, implemented and installed the network, which consisted (at that time) of 26 wireless surveillance cameras, 49 Motorola MEA (MESH Enabled Architecture) nodes, approximately 50 vehicle-mounted -modems, two fully-staffed remote-access sites, and nearly 10 fresh-water and waste-water treatment plants were equipped with MESH network connectivity: Since that time, an additional 50 wireless surveillance cameras have been installed, bringing the total to 76 cameras, all of which are monitored on a video-wall located in our dispatch center. In the five years since installation, we have used the MESH network in support of police department activities on a 24/7 basis. Our patrol division has come to rely on MESH-enabled in-car- computers, allowing officers access to call details, officer-safety information, as well as reference materials in the field, often reducing the time needed to clear a call. Officers responding to calls at critical locations are able to view live-video of unfolding incidents to gain situational-awareness prior to arriving on-scene. While the Police Department was the primary driver of our installation, project-champion Chief Richard Bull knew that nearly all departments could benefit from widespread adoption of the network, and pushed departments to explore how mobile connectivity and remote-access could improve their operations. Our Public-Works department installed mobile-computers in their supervisor vehicles, allowing staff to remotely diagnose, operate and monitor city infrastructure such as water and sewer treatment equipment. Our Building department installed laptops in their cars, allowing building inspectors to view blueprints, permits, and reference building codes, all while at the construction site. Even the refuse division uses MESH enabled laptops, allowing communication to drivers on garbage routes to receive requests to have cans dumped, etc. Other divisions have benefited from the MESH network due to the enhanced backhaul infrastructure, both the Animal Shelter and Corporation yard were connected into the city network via MESH equipment, allowing staff at those sites to stay at their post while accessing information previously unavailable to them. Shortly after the MESH network installation, the city-wide phone system was upgraded with an Avaya Voice•over-IP system, which integrates with the MESH network, allowing remotely located staff access to telephone service without the cost of additional phone-company lines. In 2009, when looking at the specifics of how and where to install a newly-purchased License Plate Reader camera, we had the added convenience of having no-additional-cost data connectivity wherever we chose to install the system. The vendor was impressed with that availability, stating that most agencies who install these cameras use monthly-billed services such as private cable internet or cellular access. Since the initial installation, the city has incurred only minor, incremental costs associated with the network. As in any environment with so many network nodes deployed, we do have a radio here, or a cable there which fails, but those are minimal costs for repair or cable replacement. Many times the outage may go on for a day or so before coming to the attention of staff, due to the redundancy built into the MESH network. A single wireless-router node which has lost power due to utility failure can go unnoticed for weeks because the nodes around it will continue to provide access and connectivity. The benefits realized by our city are numerous, with nearly every city department making use of the network in one way or another. I would recommend to any other city looking at such a network to move forward. While there are costs, I believe the benefits; both quantifiable and non- quantifiable, are many. Should you have any questions, please do not hesitate to contact me. Sincerely, Dan Brannon IT Administrator City of Ripon, California Ripon Police Department l \r lilt e d nl111 ,■t■u■ 1, b r,y u.n h, ,u t „ninut •,;t ut Un in u .d tlo'htu a, Iz, it rgrunn;; tyt tv.pi t•�tbdrt, !In tt L ,r, ut.1 t ip.utt a 1 n ,Evil r „r v, rt 1 ftv nlu,,l m„ hit hot t, i„ rn41r11% lilt ,01.11$1 n1 lift N ',,ugh a t,an,nat,tt t. tr,t r t+h,,h irt,mtd, .a tr sCCnr• n,•i};',h. %ri)nu.t• LIVE UNITED,. United Way December 13, 2011 Port Angeles City Council and Utility Advisory Committee Members To Whom It May Concern: GIVE. W 'c, VOLUNTEER. United Way of Clallam County PO Box 937 Port Angeles WA 98362 360 457 -3011 www.unitedwayclallam.org I recently learned about the Port Angeles Police Department efforts to gain approval for investing in a partnership with a STOP grant, creating a high speed broadband wireless service throughout the City of Port Angeles. It is my understanding that this project would be developed primarily to improve and enhance Public Safety services; I can readily see strong benefits in this area alone. On time information access by multiple Public Safety parties seems to be not just a nice tool to have access to, but critical for assuring a safe community. I can envision that this sort of tool would, over time promote deterrence of crime and would improve the overall health of a community. When officers are able to link with one another and share timely information, everyone benefits in preventing crimes but also in helping to address some of the more unique needs in a community. For example information could be shared about youth issues, like runaways, problematic youth adult interactions, or preventing high risk situations from moving into crisis. I have also learned that through this grant, both residents and businesses within the City of Port Angeles would gain access to high speed broadband wireless service. As a nonprofit residing in Port Angeles, United Way has worked hard to keep our administrative costs very low and has not been able to afford investing in a higher level broadband access capability. As business technology improves and develops, this capability becomes ever more important. Following are several examples of how this is currently impacting our work right now: Our United Way cannot participate in a group or individual video conference meeting currently I take a meeting at home once every two weeks to accommodate a video conference. At a future set of meetings, our United Way may be the lone participating group to call in rather than video conference in We cannot even consider an upgrade to a "cloud service" (although this too may be beyond our United Way budget), because our band width is not enough Doing any sort of web based work is impacted: photo work, more complicated website loading often part of training or research, multi -media development...all beyond our capability at the office We would like to use a social media platform for delivering community health improvement tips similar to an online newsletter, yet uploading information and photos can be a time consuming challenge. Even basic Facebook updating has been a struggle. Creating a photo album of pictures from our Day of Caring took several patient hours sitting at the computer on a Sunday waiting for photos to upload to Facebook one by one; I finally gave up after uploading only a few of the photos of community volunteers that we had wanted to share. OUR Mission To strengthen our community by helping people to live safe, healthy, and productive lives. While some may see this as outside United Way's core service, this is the mode for working with donors and community agencies in the future. And it should also be the working mode for our Public Safety Department as well. I see this as a small investment with a big community payoff and hope you would consider this investment now both for the future of Public Safety in our community and for those businesses and individuals who would gain access to significant resources in this partnership. Sincerely, Jody Moss, Executive Director, United way of Clallam County Cc: Kent Myers, City Manager Terry Gallagher, PAPD Police Chief GIVE. f1 1. VOLUNTEER. ...Marsh Mundorf Pratt Sullivan+ McKenzie A Professional Service Corporation Terry K. Gallagher Chief of Police Port Angeles Police Department 321 East 5 Street Port Angeles, Washington 98362 Dear Chief Gallagher: December 6, 2011 Marsh Mundorf Pratt Sullivan +McKenzie Creekside Professional Center 16504 9th Avo. SE, Suite 203 Mill Creek, Washington 98012 425.742 4545 phone 425.745 6060 fax www.Miilcreeklaw.com Re: Recommendations Regarding Wireless Mobile Data System Agreements Attorneys at Law Terence L Mundorf Jeffrey E, Pratt Wllharn R Sullivan Patrick K. McKenzie Karl F Hausmann Ryan S. Neale Douglas B. Marsh (1942 -2007) The City has before it for consideration and possible approval three agreements regarding the Wireless Mobile Data System "WMDS These include the WMDS Acquisition and Integration Agreement, the WMDS Operation, Management and Maintenance Agreement, and the WMDS Retail Service Provider Agreement (together, the "WMDS Agreements While others have provided the City with technical assistance on the Request For Proposals "RFP process and the WMDS Agreements, I have provided the City legal assistance on these matters. This assistance has included review of the RFPs prior to their publication, review of both the draft and negotiated WMDS Agreements, and the drafting of the telecommunications and telecommunications fund ordinances. As a consequence, I am reasonably well acquainted with the process that culminated in the WMDS Agreements, as well as their contents. First, based on my involvement in this process, it is my view that the City has complied with the requirements of RCW 39.04.270 in its procurement process. Second, I believe that the City is and will continue to act in a fair and non discriminatory manner vis -a -vis other participants in the marketplace. Examples of this are the City's decision to have its electric utility charge its telecommunications utility for electric service, use of pole space for attachments and for personnel for contract administration. Further, the City has set a reasonable standard in the WMDS Retail Service Provider Agreement for the addition of future service providers, and will operate in a manner that is consistent with the City's open access policy. As with any venture, whether in the public or private sector, there is some element of risk. The pertinent question is whether the risk is reasonable in view of the expected benefits of the venture being undertaken. In this instance, it appears that the major risk element is the costs of the Operations, Management and Maintenance Agreement that the City could face should the expected revenues from the sale of retail services not meet expectations. The City has addressed this risk by including in the WMDS Agreements the option, at the City's discretion, to terminate these agreements at the end of 2013. It is likely that the City will be able to make an informed decision at that point whether the retail revenues will be sufficient to defray the operations, December 6, 2011 Page 2 management and maintenance costs. On this basis, the City has taken reasonable steps to appropriately manage this risk. Further, when this risk of a possible revenue shortfall is compared to the potential benefits of the WMDS venture, it appears to be a reasonable risk to undertake. The experience of Tacoma, one of the pioneers in this regard, and other municipalities demonstrate that the potential benefits are significant. The advent of a municipal telecommunications utility that fosters competition in the marketplace, resulting in lower overall costs and a higher quality of service to both the community and to local government, is a worthwhile endeavor. Enhanced connectivity appears to have stimulated job growth, and to have attracted new industries, in many communities. Overall, communities that have launched telecommunications utilities have provided both their residents and economies with a lower cost, more efficient connection with the overall economy. These are substantial potential benefits that are worth running some risk to achieve. Based on the foregoing, it is my opinion that the WMDS Agreements are legally sufficient, and provide a sound basis for initiating a telecommunications utility. Further, based on the experience of other municipalities that have taken this step, it is likely to provide benefits to the City in the areas of public safety and health, as well as economic development. It is my opinion that the City has done its homework on this undertaking, as shown by the quality and completeness of the WMDS Agreements. These agreements are ready for implementation should the City elect to do so. Should there be anything further that I can provide that you would find helpful, please do not hesitate to contact me. TLM:ps Very truly yours, MARSH MUNDORF PRATT SULLIVAN McKENZIE, P.S.C. Terence L. Mundorf Columbia Telecommunications Corporation 10613 Concord Street Kensington, MID 20895 301.933.1488 fax: 301.933.3340 www.CTCnet.us Via Electronic Mail Mr. Larry Dunbar Deputy Director Public Works and Utilities Department 321 East Fifth Street Port Angeles, WA 98362 -0217 Re: WMDS Project Oversight Proposal Dear Mr. Dunbar: !'!CTC COMMUNICATIONS in FOR I THE Pl I3L C I November 18, 2011 Columbia Telecommunications Corporation (CTC) is proud of its long -term relationship with the City, and of our work throughout the development of the Wireless Mobile Data System (WMDS) project —from creating the initial network design to supporting the City's Broadband Technology Opportunities Program (BTOP) grant application to assisting the City with the integration of its plans as a sub grantee to NoaNet. Most recently, we offered our guidance on the City's RFP for identifying a system integrator to design and construct the WMDS. This letter is a follow -up to our discussions concerning the City's need for oversight of the WMDS design and construction. The attached statement of work defines specific tasks that we propose to undertake to help ensure that the WMDS project continues on its successful trajectory and is designed and built as planned. We appreciate the opportunity to work with the City and to provide continuing technical support on this project. Please do not hesitate to call me with any questions about this proposal. Very truly yours, (--((_k_ a Lee Afflerbach, PE California Illinois Maryland Minnesota North Carolina Tennessee Valley Washington, D.C. Wisconsin Mr. Larry Dunbar November 18, 2011 Page 2 of 4 Proposed Statement of Work Based on our detailed knowledge of both the City's WMDS project and the National Telecommunications and Information Administration's (NTIA) requirements for BTOP- funded projects —as well as our experience with all aspects of project oversight and quality assurance CTC proposes to provide general support as needed to support the City throughout the design and construction phases of the project. We anticipate that our specific activities will include, but not be limited to, the following: Oversight of all contractor technical design and planning documents. CTC will evaluate both the vendor's initial system -level design and its detailed design to ensure that the proposed designs will meet the City's objectives and BTOP requirements. We will review the design for "big picture" issues such as the overall ability of the network design to meet the City's goals and objectives. We will also note such critical details as the proper mounting and spacing of WMDS access devices located throughout the City (including those mounted on utility poles and streetlights), and the proper placement of fiber optic backhaul cables in rights -of -way. Review and analysis of the coverage areas provided by wireless access devices. Based on our extensive experience with wireless network design and implementation, we will review the contractor's wireless access point (WAP) design to confirm that it meets the specific requirements as detailed in the City's RFP and related project guidance. Specifically, we will check the contractor's models to verify that the design will deliver the targeted fixed and mobile coverage levels. Review of technical documentation associated with critical components. We will provide oversight on the contractor's technical documentation for wireless access points, interface equipment to the fiber -optic network, mobile and fixed client access devices, and other critical elements of the network design. Using the project's stated design and performance requirements as a guide, we will ensure that the contractor's proposed components not only meet the City's minimum requirements, but that they will in fact be adequate to meet the network's performance targets. Oversight of system acceptance. We anticipate spending at least one week on site in Port Angeles to oversee the system acceptance testing and verify the contractor's compliance with coverage requirements and functionality for the WMDS fixed and mobile client devices. We will either sign off on the system acceptance, or create a report detailing specific deficiencies and required remedies for the contractor to address. Review and monitoring of all technical documentation associated with system construction and maintenance. As the WMDS project moves into its later phases, we will provide oversight throughout the construction process to ensure that the contractor builds the network to its specifications, and that the build quality meets the City's standards. Once infrastructure is in place, we will also provide oversight of the contractor's WMDS maintenance plans and practices. Mr. Larry Dunbar November 18, 2011 Page 3 of 4 Project support and coordination. In addition to the specific technical oversight and analysis tasks identified above, we will support the City in identifying, coordinating, and resolving technical issues among the City, the contractor, NoaNet, and relevant federal agencies (including NTIA, FCC, and Homeland Security). Given our experience working with each of the federal agencies, and our understanding of technical and other requirements related to BTOP- funded project, we expect to play a key role in facilitating open communications and productive problem- solving among the many partners that are coming together to facilitate the WMDS implementation. Mr. Larry Dunbar November 18, 2011 Page 4 of 4 Project Cost CTC proposes a not -to- exceed cost of $155,000 for the tasks listed above. This is based on the hourly breakdown of staff provide in Table 1. Our cost estimate also includes an optional reserve of $30,000 to pay a local contractor, working under our direction, for on -site support during the construction phase. Alternatively, the reserve could fund the deployment of CTC staff in Port Angeles during that phase. We anticipate that this project will require one week of on -site CTC staffing during acceptance testing and two to three additional days on site per quarter during the first 12 months of the project. We estimate that total travel costs for our quarterly site visits over the length of the project will be approximately $9,500. To keep our travel costs as low as is feasible, we will attempt to combine travel for this project with travel for other projects we have with the City. Our cost estimate is based on our past experience working with the City on the WMDS project, as well as on the level of involvement we expect to be provided by NoaNet. As an initial estimate, we would expect our monthly time commitment to vary over the duration of the project, with the heaviest concentration of hours devoted at the beginning of the project and during acceptance testing. Our proposed project timeline, in terms of hours per month, is illustrated in the following table: Table I: Anticipated Primary Staffing Requirements (Hours) es 1.5 c am" d .5 h d r i) O Ca ti r� d ti E• Principal Engineer 60 60 50 35 35 30 25 25 25 25 25 25 25 25 25 25 25 25 570 Senior Engineer 10 4 2 2 2 0 40 3 3 3 0 3 3 3 3 3 3 3 90 CTC work will be billed at the following hourly rates: Director of Engineering $160 Principal Engineer /Analyst $150 Senior Project Engineer /Analyst $140 Senior Engineer /Analyst $130 Staff Engineer /Analyst $120 Engineer Aide II 65 Services to clients are billed on an hourly basis. CTC's billing rates are inclusive of all routine expenses including administrative, accounting, and computer support, telephone calls, and photocopying. Non routine expenses and long- distance travel are recovered at direct cost with no mark -up. Payment is due within thirty (30) days of invoice. I)ORTANGELES W A S H I N G T O N U.S.A. CITY COUNCIL MEMO DATE: December 20, 2011 To: CITY COUNCIL FROM: NATHAN A. WEST, DIRECTOR COMMUNITY ECONOMIC DEVELOPMENT SUBJECT: INTERGOVERNMENTAL AGREEMENT COMPOSITE 1VIANUFACTURING CAMPUS AIRPORT INDUSTRIAL PARK Summary: Approval of an Intergovernmental Agreement finalizing the City's contribution to the composite campus development at the Port of Port Angeles industrial park. Recommendation: Authorize the City Manager to sign the intergovernmental agreement with the Port of Port Angeles, and make minor changes to the agreement as _necessary. Background Analysis: The City of Port Angeles and the Port of Port Angeles have partnered to expand and redevelop a portion of Port property to create a new facility known as the Composite Campus. This action enabled the expeditious expansion of a light manufacturing campus in support of existing tenants' needs for expansion and to provide a location where future businesses could easily locate and function. The cooperative effort allowed development of the property to provide much needed jobs for citizens and benefits the taxpayers by encouraging and enabling the economic growth of the community. In 2011, the City budgeted $500,000 from the Economic Development Fund towards eligible infrastructure and $40,000 towards permit costs associated with the composite campus. This contribution to the project was communicated to the Port in a November 8th 2010 letter from the City Manager to the Port's Executive Director. The letter is found as attachment B to this report. Port and City staff have compiled a list of eligible infrastructure and permitting costs. In accordance with section 3.70.900 of the Port Angeles Municipal Code the City has already covered $40,000 in permit costs. Infrastructure costs of $351,187.01 remain for reimbursement to the Port. Expenditures include costs associated with electrical, sidewalk, stormwater, and additional capitalized building permit fees. In total the City will be contributing $391,337.01 as part of this agreement. It is important to note that the Composite Campus still has future phases that may be eligible for future City support in conjunction with the original budgeted contribution. Future Council action will be required for additional contributions. I 60 The Port has undertaken the installation improvements to serve the campus area. Most of the improvements have been fully completed at this time. The City will accept ownership of the infrastructure that is described in the attached Agreement (Attachment A). In order to allow that exchange, Council should formalize the Intergovernmental Agreement included in this memorandum as an attachment. Staff is requesting that City Council authorize the City Manager to sign the agreement and make minor modifications as necessary. Attachment A: Intergovernmental Agreement Attachment B• November 8, 2010 Letter 1 -61 INTERGOVERNMENTAL AGREEMENT between the City of Port Angeles and the Port of Port Angeles Regarding Port of Port Angeles Composite Manufacturing Campus Project THIS AGREEMENT (the "Agreement is entered into pursuant to Chapter 39.34 RCW (the Interlocal Cooperation Act) between the City of Port Angeles (the "City and the Port of Port Angeles (the "Port"). The City and the Port are municipal corporations under the laws of the state of Washington. RECITALS WHEREAS, RCW 39.34.080 provides that any one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity, or undertaking which each public agency entering into the contract is authorized by law to perform;,and. WHEREAS, the Port is developing a Composite Manufacturing Campus (the "Campus on property located within the City of Port Angeles; and WHEREAS, development of the Campus will benefit the citizens and taxpayers of the City and the Port by providing new jobs and encouraging economic growth in the community; and WHEREAS, development of the Campus requires new City -owned infrastructure or improvements to existing City -owned infrastructure; and WHEREAS, the Port has undertaken installation of infrastructure and infrastructure improvements to serve the Campus as more fully described in Exhibit A hereto; and WHEREAS, the City wishes to acquire ownership of, and to maintain, the infrastructure and infrastructure improvements as more fully described in Exhibit A hereto; NOW, THEREFORE, in consideration of the mutual benefits derived by entering into this Agreement and for other good and valuable consideration, the Port and City agree as follows: 1. Purpose. The Port has completed the infrastructure and infrastructure improvements described in Exhibit A hereto. The City wishes to acquire ownership of and to maintain the same as City -owned infrastructure or improvements to existing City -owned infrastructure. INTERGOVERNMENTAL CONTRACT- 1 I 62 2. Responsibilities. a. Port Responsibilities. The Port warrants that it has completed construction and installation of infrastructure and improvements to infrastructure as described in Exhibit A hereto. The Port warrants that the construction and installation of infrastructure and improvements was completed and performed in according to and conforming with the engineering plans and specification that were approved by the City Engineer. The Port, upon payment in full by the City as more fully set forth in this Agreement, shall dedicate the infrastructure and improvements to infrastructure to the City for public purposes. Upon request of the City, the Port shall assign any claims the Port may otherwise have regarding defects in the construction and /or installation of the infrastructure and improvements to infrastructure. The Port does not warrant the performance or suitability of the items described in Exhibit A hereto for their intended purpose. The Port shall grant to the City such easements as may reasonably be necessary to enable the City to maintain and operate the referenced infrastructure and improvements to infrastructure. b. City Responsibilities. After the infrastructure is dedicated to it, the City shall maintain and repair the infrastructure described in Exhibit A hereto without cost to the Port. The City shall reimburse the Port for the actual costs incurred by the Port in constructing the infrastructure and improvements to infrastructure as described in Exhibit A hereto, in the amount of Three Hundred Fifty -one Thousand One Hundred Eighty -seven dollars and one cent ($351,187.01). The City will reimburse the Port within thirty (30) days after the 1) Port delivers to the City as -built engineering plans and specification that describe the work and 2) final acceptance of the new infrastructure and infrastructure improvements by the City. The City has already designated specific and sufficient funds within its budget for the entire cost of the improvements as set forth in Exhibit A. 3. Term of Agreement. The effective date of this Agreement shall be December 20, 2011. This Agreement shall remain in effect unless the parties mutually agree in writing to its termination. 4. Indemnification by City. The City shall indemnify and hold harmless the Port, its officers, employees and agents, from any and all claims, injuries, damages or causes of action, including reasonable attorney fees and costs, arising out of the use of the improvements, to the extent of the City's negligence and except for injuries and damages caused by the sole negligence of the INTERGOVERNMENTAL CONTRACT- 2 I 63 Port. 5. Indemnification by Port. The Port shall indemnify and hold harmless the City, its officers, employees and agents, from any and all claims, injuries, damages or causes of action, including reasonable attorney fees and costs, arising out of the design, installation, or use of the improvements, to the extent of the Port's negligence and except for injuries and damages caused by the sole negligence of the City. 6. Assignment. Neither party to this Agreement may assign its interest in this Agreement without the express consent of the other party, which consent shall not unreasonably be withheld. 7. Binding Effect. All terms and conditions of this Agreement shall inure to the benefit of and shall bind, -as the case may be, not only to each of the parties hereto but also to their respective heirs, successors, administrators and assigns. 8. Indenendent Entities. Nothing contained in this Agreement is intended to, or will be construed in any manner, as creating or establishing the relationship of employer /employee between the parties. The Port, and its contractors and employees; will at all times remain an. `.independent contractor" with respect to the services to be performed under this Agreement. 9. Listing. Pursuant to RCW 39.34.040, this Agreement shall be listed on the Port's and the City's web sites. 10. Administration. No separate legal entity is created by this Agreement. This Agreement shall be administered by a joint board consisting of one (1) representative of the City and one (1) representative of the Port. The representative of the Port shall be the Executive Director of the Port, and the City's representative shall be the City Manager. 11. Performance waiver. The failure of either party to act with respect to a breach by the party does not waive its right to act with respect to subsequent or similar breaches. The failure of either party to exercise or enforce any right or provision will not constitute a waiver of such right or provision. 12. Entire Agreement. This Agreement constitutes the entire agreement between the City and the Port for the use of funds received under this Agreement, and it supersedes all prior communications and proposals, whether electronic, oral or written, between the City and the Port INTERGOVERNMENTAL CONTRACT- 3 I 64 with respect to this Agreement. 13. Dispute Resolution. If a dispute arises out of this Agreement, the parties shall first attempt in good faith to resolve the matter through negotiation. If negotiation is not successful, the parties agree to attempt to settle the matter by mediation. The cost of mediation shall be equally borne by the parties. In any legal action brought to enforce the terms of this Agreement, the substantially prevailing party shall be entitled to award of its reasonable attorney fees and costs. Venue for any such action shall be the Superior Court of the State of Washington in and for the County of Clallam. This provision shall survive termination of this Agreement. 14. No Third Party Benefits. The parties to this Agreement do not intend to confer on any third parties any benefits derived from or arising under this Agreement. No third party may utilize any provision of this Agreement as a third party beneficiary or for any other purpose. 15. Survival. Rights and obligations under this Agreement which by their nature should survive, including, but not limited to any and all payment and indemnification obligations, will remain in effect after termination or expiration hereof. IN WITNESS WHEREOF, the City and Port have executed this Agreement as of the date and year last written below. CITY OF PORT ANGELES PORT OF PORT ANGELES By: By: Title: Title: Date: Date: Attest: Janessa Hurd, City Clerk Approved as to form: William E. Bloor, City Attorney INTERGOVERNMENTAL CONTRACT- 4 I 65 Exhibit A Composite Campus Manufacturing Campus Project Cost Description Cost Port Expenditures Electrical Transformer Electrical Cost 18th Street Sidewalk Stormwater Improvements Building Permit Fees Sum Port Expenditures City Expenditures Building Permit Fees 40,000.00 ROW Permit 150.00 Sum City Expenditures 40,150.00 Total Project Cost Port and City City Project Commitment Per Letter November 8, 2010 Total Project Cost 391,337.01 540,000.00 391,337.01 Future Available Funding 148,662.99 105,955.00 131,528.34 $59,523.88 13,733.06 40,446.73 351,187.01 Eligible Reimbursable to Port I 66 Sincerely, Kent My City Man November 8, 2010 City Manager's Office Jeff Robb, Executive Director Port of Port Angeles 338 West First Street Port Angeles, WA 98362 W A S H I N G T O N U.S.A. Dear Jeff, As you know, we have met several times to discuss the City's support for the Port's future development of a Port Angeles Industrial Composite Campus that would accommodate the expansion needs of ACTI and allow for composite businesses; We fully support this development,-and the. City wants to see this project move forward during the coming year. Based upon our meetings and review of the site plans for this project,' it appears that the City can support your efforts in several different ways. First of all, there will be a need for a variety of electrical upgrades to the site, the precise nature of which have yet to be determined. We propose to budget $300,000 in 2011 to apply_ toward the costs for these improvements. Second, it appears that there will be a need to improve 18 Street adjacent to the Composite Campus including the construction of new sidewalks. Once the Port completes a traffic study for the Composite Campus project, we can determine the exact nature of these street improvements. In the meantime, we propose to include $200,000 in our 2011 Budget to apply toward these street and sidewalk enhancements. Finally, we intend to provide the funding for all City building permit fees for this project. Based upon an estimated $5 million in construction value, permitting costs are estimated to be approximately $40,000. So, in summary, the City is willing to offer our support to the Composite Campus at a total value of $540,000 subject to the approval of the City's proposed 2011 Budget, With this sizeable inveshnent by the City, it is hoped that the project will be approved and get underway during the corning year. Please let nie know if you have any questions or if we can provide further assistance with the Composite Campus development. Phone: 360 -417 -4500 Fax: 360- 417 -4509 TTY: 360 -417 -4645 Website: www.cityofpa.us Email: citymanager @cityofpa.us 321 East Fifth Street P.O. Box 1150 Port Angeles, WA 98362 -0217 I 67 PORT ANGELES FORWARD COMMITTEE Jack Pittis Memorial Conference Room in City Hall Port Angeles, Washington Meeting Minutes for August 11, 2011 Mission Statement: To create a strong economically and culturally vibrant community that will enhance the lives ;of our citizens. CALL TO ORDER: Chair Kidd opened the meeting at 7:30 a.m. ROLL CALL: Members Present: Chair Cherie Kidd, Don Perry, Kaj Ahlburg, Mike Edwards, Greg Halberg, Ed Bedford, and Brenda Francis from the Lower Elwha Klallam Tribe. Members Absent Linda Rotmark, Mike Chapman, George Schoenfeldt, Larry Morris, Christopher Riffle, Charlie Smith Staff Present Kent Myers, Scott Johns, Sue Roberds Others Present: Tim Boyle Public Present. None Approval of Minutes Mike Edwards moved to accept the July 14, 2011 meeting minutes as presented. The motion was seconded by Don Perry and passed unanimously. Waterfront Transportation Improvements Proiect (WTIP) Update City Manager Myers stated that staff has received the 30% design plans for the Waterfront Transportation Improvement Project (WTIP) documents for Phase 2 (Ferry Terminal to Valley Creek) which will be presented to the City Council at the August 16 meeting. He encouraged committee members to attend the Council meeting to hear the presentation which will be made by the project designers, Studio Cascade. Scott Johns added that a walking audit was done by transportation engineers Fehr and Peers who are working on the WTIP to determine non motorized needs and solutions along Race Street. Fehr and Peers brought a non motorized expert to do the analysis. Representatives from the County, Clallam Transit, the Lower Elwha Klallam Tribe, and Olympic National Park were also consulted to determine their needs. Signage prototypes have been installed and public comment is being taken until August 19. Feedback thus far has been positive. Local artist Laura Alisanne has been selected and added to the design team. Cherie Kidd commended committee members for their dedication to making the WTIP a reality. Greg Halberg spoke of the success of wind surfing at Hood River, Oregon, where he has wind surfed for over 20 years. He encouraged such an opportunity in the Port Angeles Harbor area as part of the proposed improved recreational opportunities along the shoreline. Sue Roberds noted that the City did set aside a Sail and Paddle Park area on Ediz Hook many years ago that is underutilized. Perhaps it would be good to build on that beginning. M -1 Port Angeles Forward Committee Meeting Minutes for August 11, 2011 Manager Myers reported that Council and staff had visited Anacortes to learn how their waterfront development had been done and had become so successful. Kaj Ahlberg noted that the Anacortes site is a Brownfield redevelopment that is now a waterfront park. The park is well used and obviously a very successful redevelopment. Mike Edwards agreed that the redevelopment is impressive. Economic Development /Downtown Port Angeles /Subcommittee Reports Buy-Think Local Mike Edwards reported that the website is nearly complete, the logo design is done, business signs and window decals are being made, a brochure is being printed, and a radio spot is scheduled for August 23, 2011. He thanked Terry Weed of Clallam Transit for Transit's participation in providing a good rate to put signage on transit busses and noted that advertisements w ill be placed in the Peninsula Daily News in the future when funds are available. Tourism ONP Elwha Brenda Francis noted the variety of events planned by the Tribe during the week prior to the Elwha Dam removal in September. The series of events can be found on the LEKT website (elwha.org). Transportation No report Regulation Business Financing No report Port Angeles Anniversary Subcommittee Chair Kidd reported that the 150 anniversary of the USCG and the City of Port Angeles correspond with each other. It would be good to coordinate some events accordingly. Hurricane Ridge Road Chair Kidd reported that sufficient funds ($75,015) have been donated from area businesses and the public to keep the Hurricane Ridge Road open for one more season. It was a wonderful effort put forth by the community and hard won. Manager Myers noted that federal representatives will be here for the dam removal next month and City representatives should make it very clear to them that it is time for the federal government to step up and keep the road open all year. It should not be up to local businesses and private individuals to make that happen. Mike Edwards stated that more visitor information is needed representative of real usage demand for the road. That information has not been made available. Perhaps the Chamber of Commerce could obtain visitor information on the number of people who come to the area particularly with a visit to Hurricane Ridge in mind. He suggested that the Chamber increase advertising for the Ridge to let people know that the Ridge is now open year round. PA FORWARD COMMITTEE MINUTES AUGUST 2011 Page 2 of 4 M -2 i Port Angeles Forward Committee Meeting Minutes for August 11, 2011 Greg Halberg noted that ONP needs to provide a tubing area. Families will likely use such an area significantly increasing use of the Park during winter months. Mike Edwards suggested a meeting of those supporting keeping the road open to coordinate efforts. Other Tim Boyle noted that the Lion's Club health screening van will be here for two days next month. Don Perry added that one of the two days visits will be to provide health screening for City and County employees and their families, and one day will be open to the public. Lincoln Park Trees Various committee members discussed the need to keep informed of the Port's efforts in this matter and the steps necessary to keep the airport open to the public. The City is waiting for a report from the Port regarding the final Airport Master Plan prior to publicly discussing this issue. Kaj Ahlburg stressed the importance of keeping the airport open as a matter of economic development and connection to areas outside of the Peninsula. Scott Johns noted that he would like to see new trees planted throughout the city in anticipation of trees being removed from Lincoln Park in order to maintain and increase the City's urban tree canopy. New Business None Member Reports Ed Bedford wished to compliment the City on operation of the baseball fields for tournament events. The fields bring hundreds of visitors to the City and are an active part of a healthy recreation/visitor program. Adjournment Chair Kidd adjourned the meeting at 8:30 a.m. Next Meeting Date Next regular meeting date September 8, 2011, at 7:30 a.m. in the Jack Pittis Memorial Conference Room City Hall. Approved as presented on December 8, 2011. Cherie Kidd, Chair Sue Roberds, Acting Secretary PA FORWARD COMMITTEE MINUTES AUGUST 2011 Page 3 of 4 M -3 DATE 2 -9 -06 3 -13 -2008 6 -10 -10 2010 DATE March 2006 April -May 2006 February 2007 May 10, 2007 October 2007 October 2007 December 2007 January 2009 1 March 2009 April 2009 Summer 2009 August 2009 February 2010 May 2010 May 2010 NEW AND ON -GOING ACTION ITEMS DESCRIPTION Continue Discussions on Housing Jobs "2010" Theme Adopted Business Resource Survey Sub Committees PA Forward 2011 Work Plan Proposal DESCRIPTION Letter to City Council, Planning Commission and County regarding Southern Cross -Route Strategic Planning Meetings with Jim Haguewood Make recommendation to City Council regarding Harbor Plan Determine PA Forward representative to Lodging Tax Committee Determination of PUD Representative Gather input regarding Cross Route issue Give Recommendation to City Council Regarding Cross -Town Route Host Business Resource Event Council Chambers AIA Team Grant Visit Forward Recommendations to City Council regarding CFP Policy Issues AIA Grant Final Report Roll Out 2010 Census Bureau Presentation Juan de Fuca Statue Project Complete Count Census Committee Invited ONP to discuss COMPLETED ACTION ITEMS RESPONSIBLE PARTY Group Group Various Nathan West RESPONSIBLE PARTY Mark Madsen Group Group Group Group Group Group Subcommittee Group Group Subcommittee N. West N. West N West TARGET DEADLINE On -Going On -Going On -Going 2011 RESULT Completed Completed 5 -11 -06 Completed 2 -8 -07 Completed 5 -10 -2007 Completed 10 -11 -07 Completed 10 -11 -07 Completed January 8, 2009 March 2009 April 9, 2009 October 2009 November 2009 Recommendation to City Council May 2010 marketing plan for Elwha Dam K. Myers May 2010 Removal Project M -4 1 PORT ANGELES FORWARD COMMITTEE Jack Pittis Memorial Conference Room in City Hall Port Angeles, Washington Meeting Summary for September 8, 2011 Mission Statement: To create a strong economically and culturally vibrant community that will enhance the lives of our citizens. CALL TO ORDER: Chair Kidd opened the meeting at 7:30 a.m. ROLL CALL: Members Present Chair Cherie Kidd, Don Perry, Mike Edwards, Greg Halberg, Ed Bedford, Jeff Robb, and Christopher Riffle. M embers Absent. Kaj Ahlburg, Linda Rotmark, Mike Chapman, Larry M orris, Charlie Smith, Frances Charles, Terry Weed Staff Present: Kent Myers, Nathan West, Teresa Pierce, Scott Johns, Roberta Korcz Others Present: Tim Boyle Public Present: None Approval of Minutes No quorum present. Delayed approved of August 11, 2011, minutes to next meeting Waterfront Transportation Improvements Proiect (WTIP) Update Wayfinding Signs West reported that the 30% design has been achieved. Next step is for 60% design. He asked committee members to please submit any comments as soon as possible. A meeting regarding the overall permitting for the project will be next week with Corps of Engineers and all other permitting agencies in Seattle. Permitting will be easier due to the project is not extending out into the water which require more permits. The public comment period is closed for the Wayfinding signs. West provided a summary of comments. Korcz reported that about two dozen comments were received. She highlighted the three primary changes anticipated as a result of public comments. The first was that more contrast was needed between the background and text on the signs. Second was that the size of the signs are pedestrian scaled and because of that need to be doubled- sided. Third was that the map on the sign at The Gateway needs to be closer to the ground. Other suggestions also being considered include noting the walking distances to different places. West added that there will be an effort to consolidate all the different types of parking signs into one design. Chair Kidd expressed concerns about reducing the width of Railroad Avenue to 22 feet and the impact on trucks and motor homes in maneuvering through the area. West responded that the 22 foot width is the same throughout Front and First Streets and that the Coho was consulted on street width and they are comfortable with the 22 foot width. Perry agreed that 22 foot width was more than sufficient. Next steps for sign installation will be to finalize the design, and then determine locations in the Downtown and along major through fares. The actual number of signs has not been determined. M -5 Port Angeles Forward Committee Meeting Summary for September 8, 2011 Entryway Monument The City is proceeding with implementation of designs for the entryway portion of the WTIP. Two concepts were presented and the group was asked to identify their preferred concept. West reported that dedicated Lodging Tax Funds need to be used for this project. The area at the intersection of Front, First, and Golf Course Road on the east side of town was recommended as a priority. West distributed two landscaping design concepts for that area that would provide year -round color while still being low enough for cars to see over and around, and also be easy to maintain. General consensus was approving of the "Arc Concept Bedford expressed concerns about the speed limits in the area and adding additional landscaping. Buv -Think Local Edwards reported that brochures are produced and being distributed. The Port Angeles Downtown Association, Port Angeles Business Association, and Chamber of Commerce either have or will receive a presentation from Edwards. Next, steps include a press release that Edwards will be working on with T. Pierce. Edwards is looking for other methods to distribute fliers. He hopes to meet with service clubs and conduct possible survey, maybe in February, to monitor progress. Promotional materials include a banner across First Street, buttons, key chains, utility bill inserts, and advertising with KONP and the Peninsula Daily News. The Choose Local website is up. Riffle lauded the work of Laurel Black and Mike Edwards for their outstanding work and dedication on the project and a true testament of his dedication to the proj ect. Economic Development /Downtown Port Angeles /Subcommittee Reports Tourism ONP Elwha Myers reported that the last planning meeting is today at 3pm. The City will be manning some welcome tables at the Red Lion and Olympic Lodge. Volunteers still needed to work the tables see Kent to sign up. Visit celebrateelwha.com for a full list of events. Transportation None. Regulation Business Financing None. Port Angeles Anniversary Subcommittee Kidd reported that a schedule has not been developed yet. A delegation from Victoria is expected to swap proclamations and a possible centennial coin may be available. Hurricane Ridge Road Kidd reported that the goal was met to raise the $75,000 match. Olympic National Park is in processing of hiring personnel to keep the road open. The road will be open this year for Thanksgiving rather than beginning in December as last year. She is hoping for better weather this year and our job now is to get the word out for people to visit the Ridge. Increased numbers is critical for the National Park Service to consider future funding. PA FORWARD COMMITTEE SUMMARY SEPTEMBER 2011 Page 2 of 4 M -6 Port Angeles Forward Committee Meeting Summary for September 8, 2011 Myers added that next week several key decision makers will be in town to remind them of the importance of keeping the road open. He is doubtful that the community will raise that $75,000 again next year. So this is an opportunity to bend the ears of our legislators. He encouraged the committee to thank the legislators for the Elwha River project but also to mention there is another activity Hurricane Ridge that needs their financial report. Myers distributed key talking points for the committee to use in any conversations with these principles. Topics for Discussion in 2012: Lincoln Park Trees Cross -Town Route Ediz Hook Lincoln Park Trees Robb reported that the Port Commissioners are expected to authorize the consultant for developing the master plan for Lincoln Park. Schedule will be forthcoming. Plan will need to be written before public comment is taken. Cross -Town Route City staff has met with Washington State Department of Transportation (WSDOT) staff in preliminary discussions including the Lauridsen Boulevard Bridge. The State has an interest in this project. Ediz Hook No discussion. Determine PA Forward representative to the Lodging Tax Advisory Committee No discussion Other Myers announced the BTOP Presentation for September 14, at 10:30 a.m. in the Vern Burton meeting rooms. New Business None Member Reports None Adiournment Chair Kidd adjourned the meeting at 8:34 a.m. Next Meeting Date Next regular meeting date October 13, 2011, at 7:30 a.m. in the Jack Pittis Memorial Conference Room City Hall. Cherie Kidd, Chair Teresa Pierce, Executive Communications Coordinator PA FORWARD COMMITTEE SUMMARY SEPTEMBER 2011 Page 3 of 4 M -7 DATE 2 -9 -06 1 3 -13 -2008 6 -10 -10 2010 DATE March 2006 April-May 2006 February 2007 May 10, 2007 October 2007 October 2007 December 2007 January 2009 March 2009 April 2009 Summer 2009 August 2009 February 2010 May 2010 May 2010 NEW AND ON -GOING ACTION ITEMS DESCRIPTION Continue Discussions on Housing Jobs "2010" Theme Adopted Business Resource Survey Sub Committees PA Forward 201 1 Work Plan Proposal DESCRIPTION Letter to City Council, Planning Commission and County regarding Southern Cross -Route Strategic Planning Meetings with Jim Haguewood Make recommendation to City Council regarding Harbor Plan Determine PA Forward representative to Lodging Tax Committee Determination of PUD Representative Gather input regarding Cross Route issue Give Recommendation to City Council Regarding Cross -Town Route Host Business Resource Event Council Chambers AIA Team Grant Visit Forward Recommendations to City Council regarding CFP Policy Issues AIA Grant Final Report Roll Out 2010 Census Bureau Presentation Juan de Fuca Statue Project Complete Count Census Committee Invited ONP to discuss marketing plan for Elwha Dam Removal Project COMPLETED ACTION ITEMS RESPONSIBLE PARTY Group Group Various Nathan West RESPONSIBLE PARTY Mark Madsen Group Group Group Group Group Group Subcommittee Group Group Subcommittee N. West N. West N. West K. Myers TARGET DEADLINE On -Going On -Going On -Going 2011 RESULT Completed Completed 5 -11 -06 Completed 2 -8 -07 Completed 5 -10 -2007 Completed 10 -11 -07 Completed 10 -11 -07 Completed January 8, 2009 March 2009 April 9, 2009 October 2009 November 2009 Recommendation to City Council May 2010 May 2010 M -8 PORT ANGELES FORWARD COMMITTEE Jack Pittis Memorial Conference Room in City Hall Port Angeles, Washington Meeting Summary for November 10, 2011 Mission Statement: To create a °strong economically and culturally vibrant, community that will enhance the lives of our citizens. CALL TO ORDER: Co -Chair Perry opened the meeting at 7:35 a.m. Chair Kidd arrived at 7:41 a.m. ROLL CALL: Members Present: Chair Cherie Kidd, Co -Chair Don Perry, Greg Halberg, Ed Bedford, Jeff Robb, Charlie Smith, Terry Weed Members Absent: Mike Chapman, Frances Charles, Larry Morris, Linda Rotmark, Kaj Ahlburg, Mike Edwards, Christopher Riffle Staff Present: Kent Myers, Nathan West, Roberta Korcz, Teresa Pierce Others Present: Tim Boyle Public Present. None A quorum was not present. Annrovai of Minutes Without a quorum present approval of minutes and meeting summary tabled. Lincoln Park Trees Myers reported the Port of Port Angeles has hired HBB as the consultant to develop a master plan for Lincoln Park. A public meeting will be held on November 30 to gather comments and suggestions for elements and features to consider including in the master plan. Korcz reported HBB has also been involved in development of the Waterfront Transportation Improvement Plan (WTIP). The November 30 meeting marks the beginning of developing the master plan for the park. A facilitator will be in place to keep the meeting flowing and manage public comments. Cross -Town Route Myers reported City staff met with Washington State Department of Transportation representatives to update the State on the plans for the cross -town route. Funding is in place for replacing the Lauridsen Boulevard Bridge, however other construction projects will be necessary at other points along the route. West noted the planning for the cross -town route is included in the WTIP project. M -9 Port Angeles Forward Committee Meeting Summary for November 10, 2011 Ediz Hook Myers reported the lack of a comprehensive plan being in place for Ediz Hook and the necessity to define the future look of the area. Plan development will involve several property owners. West reported the Harbor Resource Plan and Shoreline Master Program already include Ediz Hook, however a more specific plan for Ediz Hook could be completed in -house by City Staff. Perry asked for a map outlining property owners to be provided for the committee at the next meeting. Bedford noted the extensive use by walkers and bicyclists and suggested a restaurant or store would improve the area. Kidd noted the increase in scuba divers and the need for a fresh water rinse station. Waterfront Transportation Improvement Plan West noted the committee's discussion regarding the WTIP would involve details pertaining to design elements which may come before the Planning Commission. West respectfully offered the suggestion to Tim Boyle to consider leaving the meeting during the presentation. Mr. Boyle agreed and left the meeting before discussion began. Discussion continued on specific elements of the design plan. West noted that the next Council meeting will feature the WTIP as part of the bonding issue being considered by City Council. Myers reported on the funding process to date to fund Phase 1. Myers explained how the City will be paying off certain bonds soon, and this will be an opportunity for the voters to fund additional projects with no increase in taxes. A bond issue may also include Civic Field improvements. It is estimated the Civic Field project would total approximately $4 million and approximately $6 million would be available for Phase 2 of the WTIP. Plans and construction will be closely coordinated with Black Ball Ferry. Phase 2 funding will be discussed by Council. City is seeking funding and grants at every opportunity. Halberg asked if a ship could be permanently moored at the City Pier. The Department of Natural Resources has many restrictions in place that discourage a large ship being in that area. Bedford suggested asking the USCG if they would be interested in putting a ship back at the pier. Choose Local Edwards was absent due to a family illness. West reported on progress with fliers, utility bill inserts and other promotional items. The Port Angeles Business Association (PABA) has sponsored $500 for key chains and Wilder Toyota will sponsor $900 for the upcoming Peninsula Daily News insert featuring Choose Local. There is still a funding need for $400 for street banners over First/Front Street corridors. The proposed City 2012 budget includes $15,000 for the Choose Local effort. Hurricane Ridge Update Kidd reported on the Saturday after Thanksgiving there will be grand opening at 11:00 a.m. to celebrate the second winter of keeping the road open. She will take the banner from last year to the Port Angeles Regional Chamber of Commerce and other groups to further promote the road being open. She stressed the importance of strong numbers to demonstrate the success to the Department of Interior. She plans on reaching out to civic groups to encourage members to visit the Ridge this winter. Myers added that a planning meeting has been held involving the Olympic National Park and a second planning meeting will be on November 16. Marketing and promoting will be done as efficiently as possible with the limited available funding. DRAFT PA FORWARI) COMMITTEE SUMMARY NOVEMBER 2011 Page 2 of 4 M -10 Port Angeles Forward Committee III Meeting Summary for November 10, 2011 Other Halberg noted the Winter Fest event at the Vern Burton on November 19. Local movies about Hurricane Ridge will be featured. Myers noted a presentation by Buxton on November 29, at 5:30 p.m. in City Council Chambers regarding retail sector analysis. New Business None Member Reports None Adjournment CoChair Perry adjourned the meeting at 8: 34 a.m. Next Meeting Date Next regular meeting date December 8, 2011, at 7:30 a.m. in the Jack Pittis Memorial Conference Room City Hall. Cherie Kidd, Chair Teresa Pierce, Executive Communications Coordinator DRAFT PA FORWARD COMMITTEE SUMMARY NOVEMBER 2011 Page 3 of 4 M 11 DATE 2 -9 -06 3 -13 -2008 6 -10 -10 2010 DATE March 2006 April -May 2006 February 2007 May 10, 2007 October 2007 October 2007 December 2007 January 2009 March 2009 April 2009 Summer 2009 August 2009 February 2010 May 2010 May 2010 NEW AND ON -GOING ACTION ITEMS DESCRIPTION Continue Discussions on Housing Jobs "2010" Theme Adopted Business Resource Survey Sub Committees PA Forward 2011 Work Plan Proposal DESCRIPTION Letter to City Council, Planning Commission and County regarding Southern Cross -Route Strategic Planning Meetings with Jim Haguewood Make recommendation to City Council regarding Harbor Plan Determine PA Forward representative to Lodging Tax Committee Determination of PUD Representative Gather input regarding Cross Route issue Give Recommendation to City Council Regarding Cross -Town Route Host Business Resource Event Council Chambers AIA Team Grant Visit Forward Recommendations to City Council regarding CFP Policy Issues AIA Grant Final Report Roll Out 2010 Census Bureau Presentation Juan de Fuca Statue Project Complete Count Census Committee Invited ONP to discuss marketing plan for Elwha Dam Removal Project RESPONSIBLE PARTY Group Group Various Nathan West COMPLETED ACTION ITEMS RESPONSIBLE PARTY Mark Madsen Group Group Group Group Group Group Subcommittee Group Group Subcommittee N West N. West N. West TARGET DEADLINE On -Going On -Going On -Going 2011 RESULT Completed Completed 5 -11 -06 Completed 2 -8 -07 Completed 5 -10 -2007 Completed 10 -11 -07 Completed 10 -11 -07 Completed January 8, 2009 March 2009 April 9, 2009 October 2009 November 2009 Recommendation to City Council May 2010 K. Myers May 2010 M -12 CALL TO ORDER REGULAR MEETING: ROLL CALL: APPROVAL OF THE MINUTES: ITEMS FROM AUDIENCE NOT ON THE AGENDA: LINCOLN PARK MASTER PLAN: CIVIC FIELD STEERING COMMITTEE UPDATE: CITY PIER FLOATS: City of Port Angeles Parks, Recreation Beautification Commission Port Angeles, Washington November 17, 2011 Chairperson Stratton called the regular meeting of the Port Angeles Parks, Recreation Beautification Commission to order at 6:00 p.m. in the Vern Burton Meeting Room #3. N Members Present: Chairperson Stratton, Vice Chairperson Pittis, Commissioners, Merritt, Hordyk, Student Representatives Wise, and Nelson. Members Absent. Commissioner Ramsey and Shargel Staff Present: Secretary Kochanek. It was moved by Pittis and seconded by Merritt to: Approve the minutes of the October 20, 2011 meeting. Motion carried 4 -0. Devon Graywolf and William Hunt, 438 Lopez, spoke against clear cutting trees in Lincoln Park and provided an alternative proposal called "Plan of the People Carole Boardman, Port Angeles, asked the Commissioners if they have taken a position on Lincoln Park. Chairperson Stratton stated that the Commission will make a recommendation to City Council after the independent consultant report is complete and reviewed by the Commissioners. a Chairperson Stratton announced the upcoming Lincoln Park Master Plan Consultant Open House on November 30, 2011, at 5:30 p.m. in the City Council Chambers. Commissioner Merritt informed the Commissioners that the Civic Field Steering Committee attended the November 15, 2011 City Council meeting and proposed a $4,000,000 Civic Field bond measure to cover the installation of a synthetic turf playing field, replacement of the boiler and associated piping, and installation of new sport lighting and poles. Chairperson Stratton stated that Corey Delikat, Park Superintendent, recommended that the East float ramp at the City Pier not be replaced next year due to age and rot. It was moved by Pittis and seconded by Hordyk to: Leave this float and ramp and not replace it until funding is approved for replacement of all the City Pier floats as this is a project that is currently in the Capitol Facilities Plan. Motion carried 4 -0. M -13 VERN BURTON CHRISTMAS FAIR: CHAIRPERSON REPORT: ROUNDTABLE DISCUSSION REGARDING PARKS RECREATION MATTERS: STUDENT MEMBER INTEREST REPORT: LATE ADDITIONS /RECREATION SERVICES MANAGER REPORT: ADJOURNMENT: Secretary Kochanek informed the Commissioners that the Recreation Division received a letter from the Olympic Medical Center Auxiliary stating that they would no longer be holding the annual Vern Burton Christmas Fair. She commented that she did not want to lose the thirty one year old community event and would take over running the event. She invited the Commissioners to attend the show. Chairperson Stratton reviewed the City Pier and Ediz Hook moorage revenue report with the Commissioners. Commissioner Merritt requested that the issue of allowing dogs on little league fields be placed on the December 8, 2011 agenda. He requested that Recreation Services Manager Bonine bring photos of the no dogs allowed signs at the Lincoln Park little league fields and the no bicycles allowed in the skate park at Erickson Playfield for distribution at the next meeting. Commissioner Hordyk requested an update on the status of the Lincoln Park Dog Park at the December 8, 2011 meeting and would like a presentation from Corey Delikat, Park Superintendent, on the condition of the longhouse. She stated she would like to send a recommendation to the City Council to have the longhouse removed. Commission discussion followed, Chairperson Stratton discussed previous Lincoln Park Master plan presentations. Commissioners requested that Recreation Service Manager B onine place the issue of the health of the trees at Lincoln Park on the agenda for the December 8, 2011 meeting and have the city arborist give a presentation to the Commission. Commission discussion followed. None. None. Chairperson Stratton adjourned the meeting al 6 :48 p.m Next Meeting November 30, 2011 City Council Chambers 5.30 pin. J owler Stratton, Chairperson Cindy f anek, S M -14 CALL TO ORDER SPECIAL MEETING: ROLL CALL: Members Present: Chairperson Stratton, Vice Chairperson Pittis, Commissioners Hordyk, Ramsey, Shargel, and Student Representative Wise and Nelson. APPROVAL OF TILE MINUTES: ADJOURNMENT: City of Port Angeles Parks, Recreation Beautification Commission Special Meeting Port Angeles, Washington November 30, 2011 A Special Parks, Recreation Beautification Commission meeting was called to coincide with a Special City Council meeting for the purpose of attending the Lincoln Park Master Plan Consultant Open House. Members Absent: Commissioner Merritt. Staff Present: Recreation Services Manager Bonine and Secretary Kochanek. None. Meeting adjourned 8:00 p.m. Next Meeting December 8, 2011 Vern Burton Community Center Meeting Room. #3 6:00 p.m. er Stratton�`.hairperson i //I1 Cindy/i c anek, ecretary M -15