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HomeMy WebLinkAboutAgenda Packet 03/06/2000 UTILITY ADVISORY COMMITTEE ROLL CALL Call to Order: ~.' ~ rSt, ~ Members Present: Orville Campbell, Chairman ~/ Bill Myers Dean Reed, Vice Chairman ~ Larry Williams ~ Larry Doyle / Glenn Wiggins (Alternate) Members Absent; ~ ~ Others Present: UTILITY ADVISORY ComMii ) LE PUBLIC WORKS CONFERENCE ROOM PORT ANGELES, WA 98362 MARCH (~, 2000 3:00 P.M. AGENDA J. CALL TO ORDER Ii. ROll CALl Ill. APPROVAL OF I~INUTES OF FEBRUARY 8, 2000, RegUlar MEETING. IV. DISCUSSION Items a. WPAG CONTRACT for 2000 LANDFILL Permit UPDATE - VERBAL V. INFORMatiON ONLY ITEMS A. WATER LINE LEAK LOCATION PROUECT VI. LATE ITEMS VII. NEXt MeetiNg - APRIL I O, 2000 VIII. ADUOURNMENt UTILITY ADVISORY COMMITTEE Port Angeles, Washington L Call to Order: February 8, 2000 A~ Chairman Campbell called the meeting to order at 3:05 p.m. II. Roll Call: Members Present: Chairman Campbell, Mayor Doyle, Dean Reed, and Councilman Williams Members Absent: Bill Myers. Staff Present: Attorney Knutson, C. Hagar, D. Miller, J. Harper, T. McCabe, S. McLain, G. Kenworthy, G. Cutler, K. Ridout, T. Gloor, and J. Young. Others Present: B. Dunlap, D. Perry, and P. Ripley. III. Approval of Minutes: Mayor Doyle moved to approve the minutes of the January 10, 2000, meeting. Councilman Williams seconded the motion. All Committee members voted in support of the motion, with the exception of Dean Reed, who abstained due to his absence from that meeting. Because abstentions are counted as affirmative votes, the motion carried unanimously. IV. Discussion Items: As a courtesy to Butch Dunlap of Parametrix, Chairman Campbell brought Item G., Biosolids Disposal, up on the agenda. G. Biosolids Disposal- Presentation by Parametrix Director Cutler introduced Butch Dunlap from Parametrix, presented a brief background on the issue, and introduced Jeff Young, the new Wastewater Superintendent, who has extensive background in biosolids. Butch Dunlap, Parametrix, distributed a Briefing Memo entitled Biosolids Disposal Analysis. Mr. Dunlap reviewed the background and key issues. He explained that composting for final disposal ofbiosolids began in 1994 and suspended in 1999 due to operational problems and staff shortage. Biosolids are currently disposed of directly into the landfill, which is in violation of WACs. Mr. Dunlap explained that the new landfill permit cannot be granted by the County as long as the City is in violation of the WACs. Following further discussion and clarification, Mayor Doyle moved to proceed with Free Dump Day at the landfill. Councilman Williams seconded the motion, which carried unanimously. B. Olympic Coast Beach Clean Up Director Cutler reviewed the information contained in the packet. Discussion followed, and staff responded to questions and furnished clarification. Director Cutler assured the Committee that any debris brought to the transfer station from this clean up project would be monitored to ensure that it was only debris from this clean up and no other materials. Mayor Doyle suggested that Olympic National Park be invited to participate in the Free Dump Day and be sent the same letter as mentioned in the proceeding item. Attorney Knutson reminded the Committee that City Ordinance allows for waivers in certain circumstances for certain identified charitable organizations, therefore, the Ordinance would have to be amended. Tom McCabe, Solid Waste Superintendent, felt a time frame would need to be set for this project so the landfill cover can be applied without overtime. Chairman Campbell felt it was unfair to ask the citizens of Port Angeles to pay the total bill for two free landfill days, when clearly the County residents are benefitting as well. Discussion continued. Mayor Doyle moved to recommend the City Council grant a 50% reduction in landfill tipping fees for the Olympic Coast Beach Clean Up, and that an appropriate Ordinance be drafted. Dean Reed seconded the motion, which carried unanimously. C. Fiber Optics Study Update A draft of the "Communications Systems Evaluation for Public Utility District No. 1 of Clallam County and the City of Port Angeles" was distributed. Director Cutler lauded the efforts of Scott McLain, Power Manager, in obtaining the feasibility study. This is not a final draft, and Public Works staff is working with Information Services to incorporate the comments in the study, which will then be returned to Power Engineers. Staffis hoping for a recommendation from the UAC to the Council to set a date for special meeting with the PUD Commissioners to discuss the feasibility study. Scott McLain, Power Manager, briefly reviewed the history of this issue and stated the purpose of feasibility study was to provide the City and PUD with a general evaluation of the feasibility of installing a fiberoptic communications system. It is not intended to provide a detailed evaluation or the engineering to build a system. It will provide estimates of costs if the system is built. Mr. McLain stated that more detailed information is available in his office should the committee members wish to read it. Discussion ensued. The Council will be requested to set a special meeting for either March 9 or 16 at 4:00 p.m. There are five alternatives to solving this problem which range fi-om doing nothing to regarding tJae composting operations to produce a marketable product available for outside sale. In evaluating the five alternatives, Mr. Dunlap pointed out that doing nothing was not feasible, as the City would be out of compliance with WAC 173-308 and the County could deny its landfill permit. Co-composting the biosolids with yard waste to make a marketable product was the most expensive alternative, but would create two permanent jobs and provide soil enhancement of the landfill. Discussion ensued and Mr. Dunlap responded to questions and provided clarification of several points. Mayor Doyle expressed concern over possible lawsuits relating to a composing facility. Mr. Dunlap did not feel this was an issue, as the facility would be too small to generate the types of problems, such as odor, that draw lawsuits. Mayor Doyle asked how long biosolids can be stored, Director Cutler stated he did not have the answer, but that staffwill discuss this with the county. Mr. Dunlap referred back to the final page of his handout and stated that Parametrix recommended implementing Alternative 5, co-composting to produce a marketable product. Director Cutler stated he will look into what is necessary to restart the composting operation and return to a later meeting with a capital plan. However, if County approval is not gained for storing biosolids, staff will have to proceed with finding a method of disposal. Dean Reed asked for numbers past 2006 should the City go with Alternative 5, as he felt it was probably the best alternative. Director Cutler agreed, especially based on avoided costs. He further advised the Committee that the County had extended the current landfill permit until March 15, 2000, to give the City time to correct the biosolids disposal problem at the landfill. A. Free Dump Day - Benefit Food Bank Director Cutler stated staffis seeking direction regarding free dumps days and deferred the issue to Dale Miller, Recycling Coordinator. Mr. Miller reviewed the information contained in the packet which provided the background and history of free dumping at the landfill. It was noted that in 1999, twice as many county residents utilized the flee dump day than did city residents, dumping 243 tons of trash at a rate of $87.85 per ton. Mr. Miller outlined five possible ways to curb the cost of future dump days, which ranged from discontinuation of the program, to continuing the program during the life of the landfill. Discussion ensued, and staffresponded to questions and provided clarification. Chairman Campbell felt that soliciting the County for assistance, option three, was the best solution to the problem. Dale reminded the Committee that the County group included the cities of Forks and Sequim. Director Cutler suggested contacting those cities and asking for manpower assistance in staffing the landfill on the free days. Further discussion followed, and it was suggested a letter be sent to the other benefitting entities asking that a cooperative parmership be formed to help relieve the City's burden of free dump days. If no cooperation is received, staffcan then look into raising landfill fees for nonresident to help deft-ay the expense of the free days. 2 Following further discussion and clarification, Mayor Doyle moved to proceed with Free Dump Day at the landfill. Councilman Williams seconded the motion, which carried unanimously. B. Olympic Coast Beach Clean Up Director Cutler reviewed the information contained in the packet. Discussion followed, and staff responded to questions and furnished clarification. Director Cutler assured the Committee that any debris brought to thc transfer station from this clean up project would bc monitored to ensure that it was only debris from this clean up and no other materials. Mayor Doyle suggested that Olympic National Park be invited to participate in thc Free Dump Day and be sent the same letter as mentioned in the proceeding item. Attorney Knutson reminded the Committee that City Ordinance allows for waivers in certain circumstances for certain identified charitable organizations, therefore, the Ordinance would have to be amended. Tom McCabe, Solid Waste Superintendent, felt a time frame would need to bc set for this project so the landfill cover can be applied without overtime. Chairman Campbell felt it was unfair to ask the citizens of Port Angeles to pay the total bill for two free landfill days, when clearly the County residents are benefitting as well. Discussion continued. Mayor Doyle moved to recommend the City Council grant a 50% reduction in landf'fll tipping fees for the Olympic Coast Beach Clean Up, and that an appropriate Ordinance be drafted. Dean Reed seconded the motion, which carried unanimously. C. Fiber Optics Study Update A draft of the "Communications Systems Evaluation for Public Utility District No. 1 of Clallam County and the City of Port Angeles" was distributed. Director Cutler lauded the efforts of Scott McLain, Power Manager, in obtaining the feasibility study. This is not a final draft, and Public Works staff is working with Information Services to incorporate the comments in the study, whi. ch will then be returned to Power Engineers. Staff is hoping for a recommendation fi'om the UAC to the Council to set a date for special meeting with the PUD Commissioners to discuss the feasibility study. Scott McLain, Power Manager, briefly reviewed the history of this issue and stated the purpose of feasibility study was to provide the City and PUD with a general evaluation of the feasibility of installing a fiberoptic communications system. It is not intended to provide a detailed evaluation or the engineering to build a system. It will provide estimates of costs if the system is built. Mr. McLain stated that more detailed information is available in his office should the committee members wish to read it. Discussion ensued. The Council will be requested to set a special meeting for either March 9 or 16 at 4:00 p.m. D. '7 *Street Substation RFP Jim Harper, Electrical Engineer, stated that he has received eight proposals for the "I" Street substation. They are currently being evaluated and this should be completed within the next few days. Staff hopes to have a recommendation to Council prior to the next UAC meeting, as the transformer must be ordered by early summer, as it takes 52 weeks for delivery. At Mayor Doyle's request, Mr. Harper explained that the 'T' Street transformer will be replaced and a circuit switcher added. The total project will cost approximately $600,000, but this is simply the design portion of the project as the transformer will not be delivered until 2001. No action was taken. E. I/I Pilot Program Gary Kenworthy, Deputy Director of Utility Services, distributed copies of a summary of the inflow and infiltration pilot program and maps showing the areas affected by it. Mr. Kenworthy reviewed the information contained in the summary and explained that the program deals with water going into the sewer system. He informed the Committee that nine flow monitoring devices have been purchased, which will be used measure and record storm water flow. Mr. Kenworthy stated that staff is going after inflow and infiltration, as it is the most inexpensive method of adding to the treatment plant's capacity. Discussion followed, and Mr. Kenworthy responded to questions and provided clarification. Staff will provide regular updates to the Committee on the progress of this program. No action was taken. F. Downtown Watermain?Sidewalk Project A memo regarding the issue was distributed. Director Cutler explained that a memo could not be included in the packet as staff was attempting to gather information regarding additional costs and various options should the scope of the project be changed. Gary Kenw0rthy, Deputy Director of Utility Services, reviewed the history of the downtown watermain project. He reviewed the information contained in the memo, which included a description of Phase II of this project and the historical areas which would be impacted by the current scope of work. Mr. Kenworthy stated that, knowing the sensitive nature of the area, input was solicited regarding historical or other features which should be preserved with this project. Two written responses and several phone calls were received. One of the calls was from Betty Warder, who provided the City with an album of pictures of the downtown dating back to 1914. Copies of the album are being made. Mr. Kenworthy stated that those areas identified as historically significant and which would be impacted by the current scdpe of work, include the murals under the bike shop and the old City Hall brick face. The primary watermain replacement options available are: 1) placing the watermain under the sidewalk area with retaining walls and fill; 2) watermains under sidewalk area with 4 structural cover; and 3) placing the watermain in the street. Mr. Kenworthy what these options would include, development of access, additional cost of design/construction, and additional funding that would be necessary. The project is funded by a State loan and the original loan scope of work includes funding of the watermain, sidewalk replacement, pavers, and tree replacement. Significant changes will require State approval. Significant changes could also delay the project to the 2001 construction season. Councilman Williams described his tour of the underground facilities and showed a map which demonstrated the area under discussion. He distributed copies of sketches which showed the area as currently found and as it would look if cleaned up and lighted. One of the benefits of opening up the underground would be 70,000 square feet of additional floor space available for future development. Councilman Williams distributed copies of drawings by Jackson Smart showing his concept of what the underground could look like if developed into storefi:onts. Don Perry, representing a group of people interested in the Port Angeles underground, spoke in favor of saving the underground city. He reminded the Committee that once the underground is gone, it's gone forever. He stated the Seattle underground tour has less to offer than Port Angeles and this could be a tourist draw for the City. He asked for public input before any work is begun on the watermains. Mr. Perry said several service organizations have volunteered free labor to save the underground city and he Perry urged the City to take advantage of this offer. He encouraged the City to put the pipe line in the street to allow for time to save the underground. Lengthy discussion ensued, and staff, Councilman Williams's and Mr. Perry responded to questions and provided clarification. Attorney Knutson suggested the downtown merchants be polled as to what they would like to see done. Mr. Perry responded that he had spoken to several of them and they are already excited about being able to expand their businesses into the underground. Dean Reed and Mayor Doyle felt the additional funding necessary to change the scope of work could be a deterrent to public acceptance of this project. It was felt that all the information must be put to the public to make them aware of the additional costs involved. Following further discussion, Dean Reed moved to recommend to the City Council that ihe decision to determine the scope of the Phase II project be delayed until such time as the public has the opportunity to input on the decision. Mayor Doyle seconded the motion. Mr. Reed noted that by default, construction is being delayed until fall at the earliest. A vote was taken on the motion, which carried unanimously. H. Residential Container Conversion Tom McCabe, Solid Waste Superintendent, distributed additional information and briefly reviewed the information contained in the packet. He stated that Dale Miller, Recycling Coordinator, has created a public information plan to help advise the residents of this upcoming change. Mr. McCabe explained what changes would be incurred by adoption of the container conversion, how the conversion would be completed, the costs associated with it. 5 Mayor Doyle moved to recommend the City Council support conversion of the 300-gallon residential containers to 90-gallon containers. Councilman Williams seconded the motion, which carried unanimously. I. Appreciation Day - February 24th Director Cutler reminded the Committee that the Boards and Commission Appreciati°n Night will be held on February 24, 2000, 6:00 p.m. at the Senior Center. J. Set Meeting Date of March As several Committee members are unavailable for the regular March meeting, an alternate meeting date was set for Monday, March 6, 2000, at 3:00 p.m. in the Public Works Conference Center. V. Information Only Items: None. VI. Late Items: A. Franchise Agreement with Daishowa Scott McLain, Power Manager, stated the franchise agreement with Daishowa would be presented to the Council at its next meeting and staff felt the Committee should be advised of this. Mr. McLain briefly explained the changes and modifications, one of which is the addition of telecommunication lines. No action was taken. VII. Next Meeting: The next meeting will be held March 6, 2000, at 3:00 p.m. in the Public Works Conference Room. VIII. Adjournment: The meeting adjourned at 6:20 p.m. Orville Campbell, Chairman Carol A. Hagar, Deputy City Clerk 6 pORTAN¢ L S WASHINGTON, U.S.A. PUBLIC WORKS DEPARTMENT DATE: March 6, 2000 TO: Utility Advisory Committee FROM: Scott McLain, Power Manager SUBJECT: WPAG contracts for 2000 The City of Port Angeles, along with 22 other public utilities in Washington, are members of the Western Public Agencies Group (WPAG). This group was formed in 1980 to share costs in contracting with experts in the regional power field. Mr. Terry Mundorf, of the law firm of Marsh Mundorf Pratt and Sullivan and EES Consulting are the two primary consultants to WPAG. Each year, the members of WPAG establish a budget based on expected regional issues for the year. Allocations of the total budget are divided among the participating utilities based on number of customers, KWH sales, and utility investment. The City's share ora total WPAG budget of $260,000 is $9854 or 3.8%. This expense was included in the City's 2000 budget. Attached are the scope of work and agreements for the 2000 calendar year with Marsh Mundorf Pratt and Sullivan, and EES Consulting. Staffrecommends that the City enter into these agreements for the year 2000. Action to be taken: Recommend to Council that we sign the attached agreements. Time required: 15 min. N:\PWK S~LIGHT~POWIV~MEMOS\WPAGC ONT.WPD Consulting, Inc. ® Janua~ 17, 2000 SUBJECT: Proposed WPAG Scope of Services and Contracts for 2000 Dear Ladies and Gentlemen: Attached please fred consulting and legal contracts for the 2000 scope of services for the Western Public Agencies Group (WPAG). If these contracts are acceptable, please sign and return one copy for our files You will note that we have "unbundled" the 2000 WPAG budget by tasks to facilitate opting in or out of various WPAG-related activities. Once a final count of participants for each task is determined, we will distribute a cost allocation summary based upon the past WPAG allocation formula. Also, note that we have revised the WPAG inter-utility allocation formula to include the most recent (1998) data. Post Office Box 52810 12011 Bel-Red Road, Suite 200 [3ellevue, Washington 98015-2810 Bellevue, Washington 98005-2471 Telephone 425 452-9200 Facsimile 425 452-9299 A registered professional engineering corporation with offices in the Seattle and Portland metropolitan areas and an affiliate office in Calgary Western Public Agencies Group January 17, 2000 Page 2 Thank you again for allowing EES Consulting and Marsh Mundorf Pratt & Sullivan to serve you for another year. Please feel flee to call Terry or me if you have any questions. iY°urs' EES Consulting, Inc. EXHIBIT A Western Public Agencies Group 2000 Scope of Services and Budget The Western Public Agencies Group (WPAG) comprises 23 publicly owned utilities in the state of Washington: Benton REA, Clallam County P.U.D. No. 1, Clark Public Utilities, the City of Cheney, the City of Ellensburg, Grays Harbor County P.U.D. No. 1, Kittitas County P.U.D. No. 1, Lewis County P.U.D. No. 1, Mason County P.U.D. No. 1, Mason County P.U.D. No. 3, Pacific County P.U.D. No. 2, the City of Port Angeles, Snohomish County P.U.D. No. 1, and members of the Pierce County Cooperative Power Association, which includes Alder Mutual Light Company, the Town of Eatonville, Elmhurst Mutual Power and Light Company, the City 'of Fircrest, Lakeview Light and Power Company, the City of Milton, Ohop Mutual Light Company, Parkland Light and Water Company, Peninsula Light Company and the Town of Steilacoom. Together the WPAG member utilities serve more than one million customers and purchase more than 12 billion kilowatt-hours from the Bonneville Power Administration ("Bonneville") each year. WPAG member utilities also own or receive output from mom than 500 megawatts of non- Bonneville generation and purchase more than 400 megawatts of power from sources other than Bonneville. WPAG members are winter-peaking utilities with lower annual load factors. WPAG members' similar characteristics have caused them to join together to represent their interests before Bonneville, and in other forums in the Pacific Northwest and the United States since 1980. WPAG has intervened as a group in every major Bonneville rate proceeding since enactment of the Pacific Northwest Electric Power Planning and Conservation Act of 1980. WPAG's interests have also been represented in Congress, before the Northwest Power Planning Council, and in other regional forums. The scope of services presented here includes areas that various other organizations, of which WPAG members might also be members, cannot advocate for WPAG members due to conflicts of interest within those organizations. WPAG thus fills a need that is unmet by membership in the Public Power Council, the Northwest Public Power Association, the Pacific Northwest Utilities Conference Committee and other similar groups. EXHIBIT A Scope of Services The 2000 scope of services for WPAG is proposed as follows: · General WPAG Activities and Meetings During 2000, EES Consulting and MMP&S will monitor and comment on regional and federal activities of general interest to include BPA-related legislation, ISO/RTO progress, Regionalization of BPA, and any other new topic of mutual interest and relevance. Monthly meetings will be held to brief WPAG members on these activities. · Power Business Line (PBL) Rate Case The PBL rate case was originally scheduled to conclude in September, 1999. The revised PBL rate case schedule calls for a completion date of late summer, 2000. During the next six months, EES Consulting and MMP&S will continue to draft and present the necessary expert testimony, critique other party's submissions, respond to interrogatories, draft the necessary legal briefs and generally represent WPAG in this rate case. · Transmission Business Line (TBL) Rate Case The TBL plans to begin its rate case in early 2000. This rote case's conclusion is now scheduled for late in 2000. During the TBL rate case, EES Consulting and MMP&S will again prepare and present expert testimony, critique other party's testimony, respond to interrogatories, prepare the necessary legal briefs, and generally monitor the TBL rate case on behalf of WPAG. It is anticipated that the level of activity and duration of the TBL rate case will be less than the requirements associated with the PBL rate case. · Olympia Legislative Session The 2000 legislative session is not expected to deal with WPAG-related activities in any major fashion such as industry restructuring or deregulation, but will undoubtedly touch on other utility issues such as taxation, financial/rate information sharing, telecommunication issues, etc. EES Consulting and MMP&S will monitor these activities on behalf of WPAG's specific interests. This monitoring will be greatly assisted by Mason County PUD #3's on- site support. · Subscription Process After the PBL rate case is concluded, WPAG members will have a finite time to evaluate BPA's subscription offer, quantify the proper nomination for subscription power and negotiate an appropriate contract. EES Consulting and MMP&S will assist all interested WPAG utilities in this endeavor to frame the common issues relevant to WPAG members. A budget for generic subscription options common to all WPAG members is attached. 2 EXHIBIT A Individual technical analysis and actual contract negotiations will be undertaken via utility- specific agreements. · Litigation A challenge to the Subscription ROD is pending, and additional challenges to BPA rate and subscription decisions may be initiated. These decisions and budget amounts will be made on a case by case basis. · NW Chapter This issue depends on whether Congress takes action to pass electric deregulation legislation. The NW Chapter could address a variety of BPA issues, including power and transmission matters. · Public Agency Exchange Buyout About one-half of the WPAG utilities participated in the Exchange. BPA must offer Exchange contracts, which may present a buyout opportunity, and would include analysis, negotiation and contract drafting. A budget for this activity will be offered on a utility- specific basis. As has been the case in past years, individual WPAG member utilities may choose not to participate in one or more elements of the above scope of services. The budget provided below, and the allocation that is attached, assumes that all member utilities will participate in all elements of the scope of services. It should be noted that the BPA Slice Product technical and legal work product will be administered via a utility-specific agreement and outside of this WPAG contract. Budget The budget for the scope of services described above is calculated at the following billing rates for EES Consulting and MMP&S: EES Consulting President .................................................................................. $120 per hour Vice President ........................................................................... 110 per hour Project Manager ........................................................................ 100 per hour Analyst or Engineer ............................................................. 80 - 95 per hour Clerical ..................... ' ........................................................... 40 - 60 per hour EXHIBIT A MMP&S Principal .................................................................................. $125 per hour Associate ................................................................................... 105 per hour These billing rates will remain in effect through December 31,2000. On the basis of the above billing rates, the labor budgets of EES Consulting and MMP&S are estimated separately as follows: Labor Budget Only Task EES Consulting MMP&S Other Total General WPAG Activities and $ 20,000 $ 35,000 $ Meetings Remainder of PBL Rate Case 40,000 15,000 55,000 TBL Rate Case 50,000 20,000 70,000 Olympia Session Mason #3 -- $6,000 6,000 Other 5,000 5,000 10,000 Subscription 5,000 5,000 10,000 Litigation 0 10,000 10,000 NW Chapter 0 10,000 10,000 TOTAL LABOR $120,000 $100,000 $6,000 $226,000 In addition to labor costs, out-of-pocket expenses will be billed to WPAG members at their cost to EES Consulting and MMP&S. At 15 percent of labor costs, it is estimated that $34,000 in total out-of-pocket expenses will be incurred for all work elements as a whole. Out-of-pocket costs will be billed by whichever organization actually incurs the expense. As always, the allocation of the budget among WPAG members is open to negotiation by the participants. We have attached an inter-utility allocation predicated on the most recent available utility data, assuming a 15 percent maximum allocation to any one utility. This allocation assumes that all current WPAG member utilities will participate in all of the 2000 activities. After a final count of WPAG participants, a final budget by utility will be prepared. An example of the budget's allocation is attached at the end of this narrative. Project Staffing The staffing for this project will be similar to that for past WPAG activities. Gary Saleba and Terry Mundoff will be the principal representatives for EES Consulting and MMP&S, respectively. Additionally, an ad hoc work group of technical representatives from each utility may be used to address specific needs. CONSULTING SERVICES AGREEMENT EES CONSULTING, INC. Billing Address RO. Box 5281 O, Bellevue, Washington 980152810 (425) 452~3200 Wxk Ol~er #14707 This Consulting Sen/ices Agreement (herein Age eement) is made butween EES Consulting, Inc., (hereinafter "EES CONSULTING") and the City of Port Angefes. RO. Box 1150, Port Angeles, WA 98362 (hereinafter "CLIENT'). I. SCOPE, COMPENSATION AND QUAUTY OF CONSULTING SERVICES EES CONSULTING will provide the services and t:e compensated for these serwces as gescdbed in Exhibit A, attached hereto. EES CONSULTING shall render its services in accordance with generally acceded professional practices. EES CONSULTING shall, to the best of its knowledge and belief, comply w~th applicable laws, ordinances, codes, rules, regubltio~, permits and uther published requirements in eftect on the date this Agreement is signed. II. TERMS & CONDITIONS OF CONSULTING SERVICES AGREEMENT 1. Timing of Work. EES CONSULTING shall commence work on o~ about January~1, 2ogO. 2. Relationship of Partle~, No Third-Pa~ Benefloiar fe~. EES CONSULTING is an independent contractcr under this Agreement. This Agreement g~ms no rights LEGAL SERVICES AGREEMENT THIS AGREEMENT is made between BENTON RURAL ELECTRIC ASSOCIATION, WASHINGTON; CITY OF PORT ANGELES, WASHINGTON; CITY OF CHENEY, WASHINGTON; CITY OF ELLENSBURG, WASHINGTON; CITY OF FIRCREST, WASHINGTON; CITY OF MILTON, WASHINGTON; TOWN OF EATONVILLE, WASHINGTON; TOWN OF STEILACOOM, WASHINGTON; ALDER MUTUAL LIGHT COMPANY, ELMHURST MUTUAL POWER AND LIGHT COMPANY, WASHINGTON; LAKEVIEW LIGHT AND POWER COMPANY, WASHINGTON; OHOP MUTUAL LIGHT COMPANY, WASHINGTON; PARKLAND LIGHT AND WATER COMPANY, WASHINGTON; PENINSULA LIGHT COMPANY, WASHINGTON; PUBLIC UTILITY DISTRICT NO. 1 OF CLALLAM COUNTY, WASHINGTON; PUBLIC UTILITY DISTRICT NO. 1 OF CLARK COUNTY, WASHINGTON; PUBLIC UTILITY DISTRICT NO. 1 OF GRAYS HARBOR, WASHINGTON; PUBLIC UTILITY DISTRICT OF KITTITAS COUNTY, WASHINGTON; PUBLIC UTILITY DISTRICT NO. 1 OF LEWIS COUNTY, WASHINGTON; PUBLIC UTILITY DISTRICT NO. 1 OF MASON COUNTY, WASHINGTON; PUBLIC UTILITY DISTRICT NO. 3 OF MASON COUNTY, WASHINGTON; PUBLIC UTILITY DISTRICT NO. 2 OF PACIFIC COUNTY, WASHINGTON; PUBLIC UTILITY DISTRICT NO. 1 OF SNOHOMISH COUNTY, WASHINGTON; (Public utilities); and MARSH MUNDORF PRATT & SULLIVAN (Attorney) for the provision of legal services and the payment of compensation as specified herein. WHEREAS, the Public Utilities presently purchase electric power from the Bonneville Power Administration (BPA) pursuant to wholesale rate schedules determined by BPA after public hearing pursuant to Section 7 of the Pacific Northwest Electric Power Planning and Conservation Act (Act); WHEREAS, BPA is considering adoption of various policies, rate forms and long-term contracts which would have a major impact on the wholesale rates of the Public Utilities, and WHEREAS, BPA is preparing to conduct hearings and public processes to decide issues which will affect Bonneville's wholesale rate schedules and Power Sales Contracts for the Public Utilities; and WHEREAS, the Public Utilities wish to actively participate in these hearings and processes to protect the interests of their ratepayers, and WHEREAS, the Public Utilities may wish to diversify their power supply sources, It is Therefore Agreed That: 1. The Attorney shall advise, assist and appear on behalf of the Public utilities in hearings and public processes relating to issues set forth Exhibit A referenced herein attached and as directed by the Public Utilities. 2. Public utilities shall compensate the Attorney for these services at an average hourly rate not to exceed $125.00. Out-of-pocket expenses, such as telephone, telecopy, copying and postage, and reasonable and necessary travel expenses shall be in addition to the hourly rate. The Attorney shall send each of the Public Utilities an itemized statement for legal services rendered and out-of-pocket expenses on a monthly basis. Page 1 of 2 3. The Attorney fees and out-of-pocket expenses incurred hereunder shall be divided among the Public Utilities according to the formulas attached in Exhibit A. ,t. The activities encompassed by this Agreement are set forth in Exhibit A attached hereto. No other activities shall be undertaken without prior authorization of the Public Utilities. It is understood that the length and amount of work necessary in these proceedings is unique and the cost may exceed these estimates. 5. Files of the Attorney relating directly to the foregoing legal services shall be available for examination by the authorized representative of the Public utilities or their attorneys and shall, upon reasonable request, be turned over the Public utilities if the Attorney ceases to act as attorney for the Public Utilities. 6. Because the attorney-client relationship is dependent upon mutual trust and full confidence, an individual Public Utility, the Public Utilities collectively, or the Attorney may terminate this Agreement at any time upon written notice. MARSH MUNDORF PRATT & SULLIVAN Date: Ianuary 1, 2000 Terence L. Mundor! UTILITY Date: By:. Manager Page 2 of 2 Landfill Permit Update 1. Current Landfill Permit expired February 15, 2000. Permit is a annual permit. 2. Clallam County sent a memo to Glenn Cutler February 1, 2000, granting an extension until March 15, 2000. 3. City of Port Angeles submitted new application on February 8, 2000. 4. City of Port Angeles has requested Clallam County issues the permit for a 5 year period. Advantages of 5 year permit: 1. City of Port Angeles will be able to make long range planning. 2. Save some cost of preparing application annually. 5. Clallam County has started the review process February 27th. 6. Final review will be accomplished by three staff members of Clallam County: 1. Jennifer Barnhill, Environmental Health Specialist II 2. Tania Busch-Weak, Director, Environmental Health Division 3. Andy Brastad, Director, Natural Resources Division TO'd qUJ.01 CI.AJ.,I.AM COI~N'I'Y --~..., . DEPAP, FMENT OF- COMMUNITY DEVF. LOPMI,.'NT Fcbrua:'> 1,20()0 Gle:m ( P.O Boxl150 Poll Angeles. WA 98362 RE: f'm't Angeles Landfill Permit This letter is to give thc City of Port Angctes an cxicnsion on ~oir solid waste ~it scheduled to expire Febr~ry 15, 2000. ClalI~ County will exmnd ~he curr~m solid w~te op~tatlng ~it until M~oh 15, 2~0. Rich~d D~lop from Pa~elrix requesled the extension in an effort Io compile all of the components requested fin thc 2000 permii renewal. If you have any questions, please call mc at (360) 417-2347, Sincerely, Envirm~emal Health Specialis~ Cc: Bob Martin, Director, Depamnent of Commmfity Dcvclopmcnt Tania Busch-Weak. Director. Envirtmmental lleabh Division Andy Brastad, Director, Namrat Resources Division Cris Malthcws, Depanmenl of Ecology Richm'd DtliltOp, Paramelrix (Mrrcspondenc¢ fiJ¢ WASHINGTON, U.S.A. PUBLIC WORKS DEPARTMENT DATE: March 6, 2000 To: UTILITY ADVISORY COMMITTEE FROM: Glenn A. Cutler, Director of Public Works & Utilities SUBJECT: Water Line Leak Location Project Background / Analysis: Each year the Public Works and Utilities Department contracts with Utility Services Associates to perform five days ofwat~ leak surveying. Extremely sensitive sound amplification instruments and a computer based correlator are used for pinpointing leaks. Last years survey showed 1.3 million gallons of total annual water loss with the three leaks that were found in the 20 miles of water line surveyed. This year's project will include the Elwha transmission line from the Ranney Well site to Black Diamond Reservoir and to the E Street Reservoir, Morse Creek transmission line from the Peabody Reservoir east to Mount Pleasant Road. We will also be surveying the 20" concrete cylinder line that broke last year in the Lions Park / Whidbey Avenue area. If time permits lines in the North East portion of the City will be inspectedYou have been provided a map of the water distribution system with the lines or areas described above marked in red. An important characteristic ora leak location project is that the final report can be used in formulating a database for decision making of the need for possible future rehabilitation and pipe line replacement~ Prompt repair of any leak reported provide an immediate benefit to the utility, which includes recove~ of most water revenue and water conservation. Attach: maps (4) I ' / I . I ?