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Home My WebLink AboutAgenda Packet 03/14/2006 [ UTILITY ADVISORY COMMITTEE PUBLIC WORKS CONFERENCE ROOM PORT ANGELES, WA 9B36Z MARCH 1 4, Z006 3:00 P.M. AGENDA I. CALL To ORDER II. ROLL CALL III. ApPROVAL OF MINUTES FOR FEBRUARY 14 Z006 ApPROVAL OF MINUTES FOR FEBRUARY ZB, Z006 IV. LATE ITEMS V. DISCUSSION ITEMS A. ZOOS WATER QUALITY REPORT B. SOLID WASTE RATES C. WASTE MANAGEMENT CONTRACT AMENDMENT D. NPDES PHASE II UPDATE (VERBAL> E. CITY/PU D WHOLESALE WATER AGREEMENT EXTENSION VI. EXECUTIVE SESSION VII. NEXT MEETING DATE - APRIL 1 1, Z006 SET SPECIAL MEETING - APRIL 1 1, 2006 STARTING AT 2 PM VIII. AD..JOURNMENT N:\UAC\FINAL\03 1406.wF'D UTILITY ADVISORY COMMITTEE Port Angeles, Washington February 14,2006 L Call to Order: ~~ Chainnan Reed called the meeting to order at 3:00 p.m. II. Roll Call: Members Present: Chairman Reed, Allen Bentley, Betsy Wharton, Grant Munro, Larry Williams Members Absent: Karen Rogers Staff Present: Mark Madsen, William Bloor, Glenn Cutler, Scott McLain, Gary Kenworthy, Mike Puntinney, Steve Sperr, Cate Rinehart. Others Present: Brian Gawley (3:30) - Daily News Paul Lamoureux - Citizen Orville Campbell - Citizen Zachary Corum - US Army Corps Of Engineers Brian Wintes - Olympic National Park Jeff Bohman - Olympic National Park III. Approval of Minutes: Chairman Reed asked if there were any corrections to the meeting minutes of January 10,2006. Councilman Munro moved to approve the minutes. Councilmember Wharton seconded the motion, which carried unanimously. Councilman Williams abstained due to absence at the meeting. IV. Discussion Items A. Personnel Adjustments Contained In The Water And Wastewater Rate Study Item cancelJed. B. Nippon Paper Industries Electric Transmission Maintenance Agreement Michael Puntenney, Deputy Director of Operations, explained that in the past the City had been part of a three way agreement between Nippon Paper Industries, Clallam PUD and the City to perform maintenance on Nippon's 69 kV transmission lines, with the City performing all maintenance inside the City, and the PUD performing all maintenance outside the City. Due to the completion of configuration alterations to transmission interconnections between the dams, PUD substations, and the Nippon mill, the 1 I UTILITY ADVISORY COMMITTEE February 14,2006 entire transmission system supporting the mill will be inside the City. Dean Reed gave a short presentation and described the process. There was a brief discussion. Allen Bentley moved to recommend City Council authorize the Public Works and Utilities Director to sign an Agreement with Nippon Paper Industries USA Co. Ltd., for maintenance services for these electric transmission lines. Councilmember Wharton seconded the motion. Dean Reed abstained c. CSO Funding Options Steve Sperr, Engineering Manager, advised that there were several funding sources available for capital projects required under the Combined Sewer Overflow Reduction Plan. Afunding application was applied for In October 2005 for the Fiscal Year 2007 Funding Cycle through the Department of Energy. A separate funding application through the Public Works Trust Fund is due by March 5, 2006 in case the other loan doesn't come through. The Francis Street Sewer Project is the main focus ofthe funding. There was a brief discussion. Councilman Munro moved to recommend City Council authorize the Mayor to (1) sign a PWTF Pre-Construction Loan Application certification, in an amount not to exceed $6000,000, and (2) sign a PWTF Construction Loan Application certification, in an amount not to exceed $3,000,000. In addition, if either or both loans are approved, authorize the Mayor to execute the agreement(s). Councilman Williams seconded the motion, which carried unanimously. D. Elwha River Flood Control Measures Zachary Corum, US Army Corps Of Engineers, distributed a handout and gave a presentation based on that information. The main focus of the presentation was protection of the Ranney Well Collector utilizing a Gabion wall and basing the height to Federal Standards founded on a 100 year flood level. There was a lengthy discussion with several suggestions made including a future presentation to include the entire project and comparisons with the 200 year flood level. Information only. No action taken. E. 2006 Consultant Agreement With Brown And Caldwell Steve Sperr, Engineering Manager, advised that a new engineering services agreement had been negotiated for assistance with negotiations with the Department of Energy for approval of an update to its CSO Comprehensive Reduction Plan, completion and approval of an updated General Sewer Plan, and design work associated with a sewer extension to serve the East Urban Growth Area. A general discussion followed. 2 .- '.-' ,., :'>":.;~ :", ',';;,;,':<,c., ~"J';! -;.'::;"(': UTILITY ADVISORY COMMITTEE February 14,2006 Allen Bentley moved to recommend City Council enter into an Agreement for Professional Services with Brown and Caldwell, Inc., and authorize the Mayor to sign the Agreement for an amount not to exceed $850,000. The budget for the East UGA design task wi~l be approved by the Clallam County Board fo Commissioners before the contract is executed. Councilman Munro seconded the motion, which carried unanimously. F. Western Public Agencies Group (WPAG) Agreements For 2006 Scott McLain, Deputy Director for Power Systems, reviewed the agency group background noting this group fills a need that is unmet by membership in the Public Power Council, the Northwest Public Power Association, the Pacific Northwest Utilities Conference committee, and other similar groups. Service includes future BP A roll in power supply, long-term power supply contracts, grid west, IOU benefits under allocation, and tier two power supply among other issues. There was a brief discussion. Councilman Munro moved to recommend the CitY Manager authorize contracts with Marsh Mundorf Pratt and Sullivan, and EES Consulting for WP AG services during the year 2006 for an amount not to exceed $15,000. Allen Bentley seconded the motion, which carried unanimously. JI: Adjourn to Executive session - 5:42 p.m. Return to regular session -6:33 p.m. VI. Next meeting date: March 14,2006 VII. Adjournment: The meeting was adjourned at 6:33 p.m. Chairman Reed Cate Rinehart, Administrative Specialist IT N :\PWKS\LIGHT\CONS\CA TE\feb 14meet.wpd 3 UTILITY ADVISORY COMMITTEE Special Meeting Port Angeles, Washington February 28, 2006 ~~ L Call to Order: Vice Chairman Rogers called the meeting to order at 5:45 p.m. IL Roll Call: Members Present: Vice Chairman Rogers, Betsy Wharton, Larry Williams Members Absent: Grant Munro Staff Present: Glenn Cutler Others Present: None IlL Discussion Item - Application For Appointment Vice Chairman Rogers called the meeting to order. Applications had been received from Paul R. Lamoureux and Orvilk.W. Campbell. It was noted that Mr. Lamoureux had withdrawn his application earlier in the day. A discussion of Mr. Campbell's application followed and it was determined that he was highly qualified. No other citizens had expressed interest. Councilman Williams moved to recommend City Council appoint Orville Campbell to the position of citizen-at-Iarge. Councilmember Wharton seconded the motion, which carried unanimously. IV. Next meeting date: March 14,2006 V. Adjournment: The meeting was adjourned at 5:52 p.m. Vice Chairman Rogers Cate Rinehart, Administrative Specialist II N:\PWKS\LIGHTiCONS\CA TE\022806meet. wpd ,t, ~,-,. ~RW~fitES WAS H IN G TON, U. S. A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 14,2006 To: UTILITY ADVISORY COMMITTEE FROM: Bill Beverford, W ater/W astewater Collection Superintendent SUBJECT: Consumer ConfidencelWater Quality Report for calendar year 2005 Summary: The Washington State Department of Health requires that every water system provide an annual Consumer Confidence Report to its customers. The report is to contain information on the potential contaminants present in the water supply that customers receive. The attached report for the Port Angeles Water Supply has been prepared for distribution to the City's water customers. Recommendation: For Information Only. . Background/Analysis: In 1996 Congress passed amendments to the Safe Drinking Water Act that included a mandate from the Environmental Protection Agency (EP A), to require community water systems to provide each oftheir customers with a "Consumer Confidence Report (CCR)" every twelve months. This year's report, using 2005 data, will be delivered to all City of Port Angeles water customers with the May/June utility billing statements, along with a public information announcement in the local paper, and posted on the City's website. This year's report must be distributed by July 1, 2006. The attached Water Quality Report for calendar year 2005 has been developed in accordance with the EP A/CCR regulations by City staff. The regulations require information on the quality of the water delivered by the system, and characterization of any risks from exposure to contaminants in the drinking water in an accurate and understandable manner. The City has already provided the content of the Water Quality Report to our wholesale customers and Clallam County Public Utility District #1 as it is required to do by April 1 st, 2006. Attachment: Water Quality Report - 2005 N:\UAC\Final\UAC Memo WQ Report-ZooS.doc Dear Wai:er Cusi:omer June iO, 2006 , . The City of Port Angeles is pleased to provide you with our annual Consumer Confidence/Water Quality Report. The purpose of this report is to tell our custom- ers about the high quality of their water and to convey a basic knowledge of our water system. We aggressively safeguard our Ranney Well facil- Don't throw money down ity, located adja- the drain. Help conserve cent to the Elwha River, which en- our natural resources. abies us to al- ways provide a reliable and safe water supply. This report is a summary of the quality of water provided in 2005. It is a record reflecting the hard work by our employees to bring you water that satisfies all of the re- quirements of the Safe Drink- ing Water Act. This report in- cludes details about where your water comes from, its quality and how it compares to stringent stan- dards set by regulatory agencies. We believe that customers who are well informed are able to make better decisions about their drinking water supply. Last year, we conducted over 315 tests for con- taminants. Two hundred seventy-six of these were routine Coliform sampling, one sample was for Nitrate-N, four (one-per quarter) samples for total trihalomethane (TTHM), and haloacetic acid (HAA5), twelve monthly samples for total organic carbon (TOC's), and Jwenty-two samples for a combination of new main construction and inves- tigation. The Bilateral Compliance Agreement with the Washington State Department of Health, Docket #2004-BCA-0074, addresses the ele- vated levels of copper found during sampling pe- riod of year 2004. This includes the eventual construction of a water treatment plant that will adjust pH of the treated water to reduce copper levels below the action levels. 1 Do I need to take soecial orecautions? Some people may be more vulnerable to contami- nants in drinking water than the general popula- tion. Immuno-compromised persons such as per- sons with cancer undergoing chemotherapy, per- sons who have undergone organ transplants, people with HIVjAIDS or other immune system dis- orders, some elderly, and infants can be particu- larly at risk from infections. These people should seek advice about drinking water from their health care providers. EPAjCenters for Disease Control (CDC) guidelines on appropriate means to lessen the risk of infection by cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (800-426-4791). f Wate.. Sanapling Conducted in 2005 Sample Date Unit MCL MCLG Detected Viola- Maior Sources Level tion 7/5/05 ppm -mgIL 10 (State Re- ND NO Erosion of natural deposits; porting (None Detected) Runoff from fertilizer use. Level = 0.100 mg/L) 23 Regular Samples ppm -mg/L Contami- No Contami- ND NO Naturally present in the per Month, Plus nant Pre- nant Present environment New Cons't & In- sent vestigative Contaminant Nitrates (EP A Regulated) at source--Elwha Microbiological Contaminants Total Organic Carbons (TOC's) I Sample per ppm -mg/L NE NE ND NO Monthly sampling required Month for reduced monitoring of D/DBP Trihalomethane (TTHM) I Sample per Quar- uglL 100 100 A vg. Detected NO Byproduct of Chlorine ter 2.475 Disinfections Process Halo-Acetic Acid (HAAS) I Sample per Quar- ugIL 60 NE A vg. Detected NO Byproduct of Chlorine ter .575 Disinfections Process Term Definition Term Definition ppm - mg/L Parts per million, or milligrams per liter (mg/L) TTHM Total Trihalomethane uglL Micrograms per liter HAA5 Haloacetic Acid NE Not Evaluated BCA Bilateral Compliance Agreement; Construction of corrosion control system will be included in the ND Not Detected new water treatnient plant, Docket #2004, BCA-#0074 MCLG Maximum Contaminant Level Goal D/DBP Disinfectant/Disinfection By-Products ':;;g(\\:;ir?!:tg~itt i'" , 'h,~'i'~P,/(?,~:::,~,!j ii'I-' FORTANGELES WASHINGTON, U.S.A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 14,2006 To: UTILITY ADVISORY COMMITTEE FROM: Larry Dunbar, Power Resources Manager Tom McCabe, Solid Waste Superintendent SUBJECT: Solid Waste Rates Summary: Based on the 2004 cost of service study, rate adjustments are needed to support the increased costs of the new transfer station and waste export system. An adjustment to City collection rates is needed, and new rates are needed for the Transfer Station and Blue Mountain drop-box facility, which must be made in accordance with the interlocal agreement. Recommendation: Forward a favorable recommendation to City Council to establish rates for the Transfer Station and Blue Mountain drop-box facility and amend garbage collection rates in accordance with the recommendations herein. . Background/Analysis: On July 1, 2006, Waste Connections will begin to provide curbside recycling, yard waste and cardboard collection services within the City. Adjustments to City collection rates is proposed to complement the new recycling program as well as incorporate new disposal costs. Operation ofthe new transfer station is anticipated this fall. Based on the 2004 cost of service study, annual rate adjustments are needed to provide a smooth transition to the higher cost of the new system. The proposed rates are still under development and will be provided in a separate email or at the Utility Advisory Committee meeting. The proposed timeline for consideration ofthe proposed adjustments is as follows: March 21, 2006 March 23, 2006 March 27, 2006 April 4, 2006 City Council sets public hearing Solid Waste Advisory Committee (SWAC) CIallam County Commissioners City Council public hearing to present proposed rates followed by a public hearing to receive input; continue public hearing to April 18, 2006 Close public hearing; consider adoption of rate ordinance amendments that will be presented at the meeting. April 18, 2006 N:\UAC\FinaJ\Solid Waste Rates 2006.doc .. City of Port Angeles Solid Waste Rates Presentation to the Utility Advisory Committee March 14,2006 Larry Dunbar, Power Resources Manager Tom McCabe, Solid Waste Superintendent Overview and Purpose of the Presentation 1. Collection rates & ordinance amendments 2. Landfill rates & ordinance amendments 3. Transfer station rates & new ordinance 4. What's Next? 1 '\1 Residential Collection Rates . Move to volume-based rates - 90G weekly & every other week (EOW) garbage collection rates . New curbside recycling & yard waste collection service & disposal costs . Bundling refuse/recycling services . Unbundling yard waste service . Key rate assumptions . Implementation planning & execution . Effective July 1, 2006 Residential Collection Rates Yard Waste Service 27'.30 $2 .85 $21 .85 Weekly Service EOW Service $0 $10 $20 $30 Monthly Charge III Proposed Rate July 1, 2006 . January 2006 Rate 2 Commercial Collection Rates . Currently volume-based rates -90G & 300G weekly setout rates . New curbside cardboard recycling & disposal costs . Bundling refuse/cardboard recycling services . Key rate assumptions . Effective January 1, 2007 . School district $10.50 recycling charge (inside City) effective July 1, 2006 Proposed Commercial Collection Rates. School District Recycling $79.45 $75.65 Commercial 300G Commercial 90G $0 $25 $50 $75 Monthly Charge 1'1 Proposed Rate January 1, 2007 - Recycling July 1, 2006 !lI!I Januar 2006 Rate 3 ""I "I 1 Collection Ordinance Amendments ~ Rates ~ Recycling participation/setouts ~ Recycling & yard waste contamination ~ Glass recycling ~ Customer changes to/from weekly & EOW refuse service ~ Recycling & yard waste container re- connection charge ~ Special charges Landfill Ordinance Amendments ~ Rates in effect until processing facility opens ~ Yard Waste self hauler rate ~ Director allowance to enter special contracts prior to closure: v' 90 day maximum term wlo City Council approval v' City Manager & Council members on UAC notified ~ Other housekeeping amendments 4 Transfer Station Rates A. Commercial hauler rates (in lieu of contract) B. Self hauler rates (residential & commercial) c. Yard waste, biosolids & grit rates D. 500/0 rate reduction & waivers E. Key rate assumptions F. Rates in effect upon opening Transfer Station Commercial Hauler Rates MSW - Under $80 Interlocal Agreement 9.45 MSW - Not Under Interlocal Agreement Biosolids - Under Interlocal Agreement WWTP Grit - Under Interlocal Agreement $80 Yard Waste. Under Interlocal Agreement $25 $0 $50 $100 Charge Per Ton . Proposed Rate - January 1, 2007 . January 2006 Rate 5 -~ wsw Transfer Station Self Hauler Rates r: $r.70 Special Waste. Contaminated or Dredge Soil Special Waste - White Goods & ""'tal, Special Waste - Asbestos Special Waste # Tires Yard Waste - Residential Yard Waste - Commercial $0 $100 $200 Charge Per Ton 121 January 2006 Rate II Proposed Rate - January 1, 2007 Blue Mountain Self Hauler Rates MSW $0 $100 $200 Charge Per Ton 121 January 2006 Rate II Proposed Rate - January 1, 2007 6 New Processing Facility Ordinance ~ Based on Landfill ordinance ~ Interlocal agreement & rates ~ Commercial hauler contracts/rates ~ Transfer Station rates & minimum fee ~ Rate waiver/reduction ~ Yard waste, biosolids, grit rates ~ Recycling, HHW & MRW ~ Special waste types ~ Scale house reader card charges ~ Blue Mountain drop box rates Policy Direction Needed o Official WM recycling & yard waste termination, WC commencement o Proceed to SWAC, C1allam County commissioners and City Council for public hearing? 7 FORWGELES WAS H I N G TON, U. S. A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 14,2006 To: UTILITY ADVISORY COMMITTEE FROM: Michael Puntenney, Deputy Director of Operations SUBJECT: Curbside Recycling and Yard Waste Collections Contract Amendment Summary: In anticipation of an orderly transition to the solid waste concepts in the new transfer station contract, the City has entered into negotiations to change the termination date for its previous recycling and yard waste collections contract with Waste Management, Inc. The parties, at no additional cost to the City, mutually agreed upon a new termination date of June 30, 2006. Recommendation: Forward a favorable recommendation to City Council authorizing the Mayor to si2:n an amendment to the contract with the new termination date. Background: For more than ten years, the City of Port Angeles has enjoyed a contractual relationship with Waste Management, Inc. to provide curbside recycling and yard waste collections. During this time, the services provided by Waste Management were invaluable in advancing the City's recycling goals and commitments. The City can be grateful for having been served so well during this long-lasting relationship. In April 2005, the City awarded a contract to construct and operate a solid waste transfer station and a moderate risk waste facility. In addition, the contract includes operation ofthe existing compost facility and the collection ofrecyclables and yard waste within the City limits. This new contract was awarded to a competing. service provider, Waste Connections, with construction ofthe new transfer station expected to be complete this summer. To provide for an orderly transition into the new contract, the City entered into negotiations to change the termination date for Waste Management's existing contract. The parties, at no additional cost to the City, mutually agreed upon a new termination date of June 30, 2006. In addition, it was agreed that the City would make reasonable efforts to assist Waste Management in the retrieval oftheir residential recycling and yard waste containers. Staff recommends forwarding a favorable recommendation to City Council authorizing the Mayor to sign an amendment to the existing contract with the new termination date. DATE: To: FROM: March 14, 2006 UTILITY ADVISORY COMMITTEE Larry Dunbar, Power Resources Manager Tom McCabe, Solid Waste Superintendent Solid Waste Rates SUBJECT: The proposed adjustments to residential collection rates (effective July 1, 2006) and commercial rates effective Janu 1,2007 are summarized below. 1. Residential 90G refuse collection monthly charge for $21.85 $27.30 weelel service includin curbside rec clm . 2. Residential90Grefuse collection monthly charge for N/A $21.85 eve other week service includin curbsIde rec clin . 3. Residential collection monthly charge for optional N/A $7.05 curbside ard waste service. 4. Commercial 90G refuse collection monthly charge $21.85 $22.95 including curbside cardboard recycling. 5. Commercial300G refuse collection monthly charge including curbside cardboard recycling $75.65 $79.45 The proposed rate schedules that would be in effect when the Transfer Station and Blue Mountain Dro -Box Facili 0 en is summarized below: 1. Special waste charge per ton - asbestos J. Special waste charge per ton - tires K. Special waste charge per ton - white goods & metals L. Special waste charge per unit - refrigerant removal M. Special waste charge per ton - contaminated or dredge soil N/A $97.00 N. Moderate-risk waste - residential only N/A $0.00 MSW means municipal solid waste, WWTP means wastewater treatment plant. 2Current landfill rate for commercial yard waste selfhaulers is $22.05. ARate in effect through December 31, 2006 or closure ofthe landfill, whichever occurs first. BCommercial haulers not covered under the interlocal agreement are charged self hauler rates. A. Commercial hauler MSW1 char e er ton B. Commercial hauler WWTp1 biosolids charge per ton C. Commercial hauler WWTp1 it char e er ton D. Commercial hauler ard waste char e E. Self hauler MSW charge per ton F. Self hauler yard waste charge per ton G. Self hauler minimum charge (MSW& yard waste) H. Self hauler uncovered loads $69.45A N/A N/A N/A $84.70 N/A $8.00 $5.50 $209.50 $84.70 $84.70 N/A $80.00B $19.85B $80.00B $24.80B $97.00 $40.002 $10.00 $7.00 $235.70 $97.00 $47.65 $20.00 N/A N/A N/A N/A $184.00 N/A $5.00 $5.00 N/A N/A N/A N/A N/A N/A FORTANGELES WAS H I N G TON, U. S. A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 14, 2006 To: UTILITY ADVISORY COMMITTEE FROM: Michael Puntenney, Deputy Director of Operations SUBJECT: Curbside Recycling and Yard Waste Collections Contract Amendment Summary: In anticipation of an orderly transition to the solid waste concepts in the new transfer station contract, the City has entered into negotiations to change the termination date for its previous recycling and yard waste collections contract with Waste Management, Inc. The parties, at no additional cost to the City, mutually agreed upon a new termination date of June 30, 2006. Recommendation: Forward a favorable recommendation to City Council authorizing the Mayor to si~n an amendment to the contract with the new termination date. Background: For more than ten years, the City of Port Angeles has enjoyed a contractual relationship with Waste Management, Inc. to provide curbside recycling and yard waste collections. During this time, the services provided by Waste Management were invaluable in advancing the City's recycling goals and commitments. The City can be grateful for having been served so well during this long-lasting relationship. In April 2005, the City awarded a contract to construct and operate a solid waste transfer station and a moderate risk waste facility. In addition, the contract includes operation of the existing compost facility and the collection of recYclables and yard waste within the City limits. This new contract was awarded to a competing service provider, Waste Connections, with construction of the new transfer station expected to be complete this summer. To provide for an orderly transition into the new contract, the City entered into negotiations to change the termination date for Waste Management's existing contract. The parties, at no additional cost to the City, mutually agreed upon a new termination date of June 30, 2006. In addition, it was agreed that the City would make reasonable efforts to assist Waste Management in the retrieval of their residential recycling and yard waste containers. Staff recommends forwarding a favorable recommendation to City Council authorizing the Mayor to sign an amendment to the existing contract with the new termination date. FORTNGELES WAS H IN G TON, U. S. A. UTILITY ADVISORY COMMITTEE MEMO DATE: March 14,2006 To: UTILITY ADVISORY COMMITTEE FROM: Scott McLain, Deputy Director for Power Systems SUBJECT: PUD Wholesale Water Contract Extension Summary: City staff has been negotiating with the PUD staff to formulate a new wholesale water contract. The new contract is nearing completion, but will not be completed by the contract expiration data of March 31, 2006. Recommendation: Forward a favorable recommendation to City Council to extend the current wholesale water contract with Clallam PUD # 1 for a term of three months, ex irin June 30, 2006, and authorize the Ci Mana er to si n the contract extension. Background/Analysis: City staffhas been negotiating a new wholesale water contract with Clallam PUD staff with the intent to create a new, long-term wholesale water contract to serve the area in the Eastern UGA. The negotiations are nearing completion but are not expected to be finished by the termination date of the current contract extension of March 31, 2006. The same rates will be in effect during this extension period as were implemented on January 1, 2006. N:\UAC\Final\PUD Wholesale water contract extension 2.doc June :I 0, 2006 Dear Water Customer The City of Port Angeles is pleased to provide you with our annual Consumer Confidence/Water Quality Report. The purpose of this report is to tell our custom- about the high quality of their water and to convey a basic knowledge of our water system. We aggressively safeguard our . Ranney Well facil- Don 'tthrow money down ity, located adja- the drain. Help conserve cent to the Elwha River, which en- our natural resources. abies us to al- ways provide a reliable and safe water supply. This report is a summary of the quality of water provided in 2005. It is a record reflecting the hard work by our employees to bring you water that satisfies all of the re- quirements of the Safe Drink- ing Water Act. This report in- cludes details about where your water comes from, its quality and how it compares to stringent stan- dards set by regulatory agencies. We believe that customers who are well informed are able to make better decisions about their drinking water supply. Where does mv water come from? The source for the City of Port Ange- les Water System is a Ranney Col- lector (well) located on the east bank of the Elwha River at mile post 1.9 in Section 3, T 30 N, R7 W. The system identification number is 68550M. The Ranney Collector has been classified as groundwater under the influence (GWI) of sur- face water. This designation re- quires the City to meet the require- ments of the Surface Water Treat- ment Rule (SWTR). Regulatory compliance options available under the SWTR include filtration and complying with criteria to avoid fil- tration. The City and the Washing- ton State Department of Health (DOH), have negotiated an agree- ment that will effectively meet the filtration avoidance require- ments by construction of a feder- ally-funded municipal water treat- ment facility under the Elwha River Ecosystem and Fisherie::; Restoration Act. In the agree:. ment the water treatment facility will be in place before dam re- moval begins. Last year, we conducted over 315 tests for con- taminants. Two hundred seventy-six of these were routine Coliform sampling, one sample was for Nitrate~N, four (one-per quarter) samples for total trihalomethane (TTHM), and haloacetic acid (HAA5), twelve monthly samples for total organic carbon (TOC's), and twenty-two samples for a combination of new main construction and inves- tigation. The Bilateral Compliance Agreement with the Washington State Department of Health, Docket #2004-BCA-0074, addresses the ele- vated levels of copper found during sampling pe- riod of year 2004. This includes the eventual construction of a water treatment plant that will adjust pH of the treated water to reduce copper levels below the action levels. Do I need to take soecial orecautions ? Some people may be more vulnerable to contami- nants in drinking water than the general popula- tion. Immuno-compromised persons such as per- sons with cancer undergoing chemotherapy, per- sons who have undergone organ transplants, people with HIV/AIDS orother immune system dis- orders, some elderly, and infants can be particu- larly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/Centers for Disease Control (CDC) guidelines on appropriate means to lessen the risk of infection by cryptosporidium and other microb,ial contaminants are available from the Safe Drinking Water Hotline (800-426-4791). Water Saanpling Conducted in 2005 Sample Date Unit MCL MCLG Detected Viola- Maior Sources Level tion 7/5/05 ppm.-mglL 10 (State Re- ND NO Erosion of natural deposits; porting (None Detected) Runoff from fertilizer use. Level = 0.100 mglL) 23 Regular Samples ppm -mglL Contami- No Contami- @ NO Naturally present in the per Month, Plus nant Pre- nant Present environment New Cons't & In- sent vestigative Contaminant Nitrates (EPA Regulated) at source--Elwha Microbiological Contaminants Total Organic Carbons (fOC's) I Sample per ppm -mglL NE NE ND NO Monthly sampling required Month for reduced monitoring of D/DBP Trihalomethane (TTHM) I Sample per Quar- uglL 100 100 A vg. Detected NO Byproduct of Chlorine ter 2.475 Disinfections Process Halo-Acetic Acid (HAAS) ) Sample per QuaT- uglL 60 NE A vg. Detected NO Byproduct of Chlorine teT .575 Disinfections Process Term Defmition Term Defmition ppm - mg/L Parts per million, or milligrams per liter (mg/L) TTHM Total Trihalomethane ~ Micrograms per liter HAAS Haloacetic Acid NE Not Evaluated BCA Bilateral Compliance Agreement; Construction of corrosion control system will be included in the ND Not Detected new water treatment plant, Docket #2004, BCA-#0074 MCLG Maximum Contaminant Level Goal D/DBP Disinfectant/Disinfection By-Products Source water assessment and its availabilitv Water from the Ranney Collector is tested following the guidelines estab- lished by the DOH to detect potential contaminants that could reasonably be expected to be found in drinking water. Because most of the land through which the Elwha River flows is inside the Olympic National Park, there is limited opportunity for human contamination of the water. Con- taminants that might be expected in untreated water include: biological contaminants such as viruses and bacteria; inorganic contaminants such as salts and metals; pesticides and herbicides; organic chemicals from industrial or petroleum use; and radioactive materials. Whv are there contaminants in mv drinking water? Drinking water, including bottled wa- ter, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. More information about con- taminants and potential health ef- fects can be obtained by calling the EPA's Safe Drinking Water Hotline (800-426-4791). This information can also be accessed at the EPA's website, www.eoa.gov/safewater/ ccrl.html. The source of drinking wa- ter (both tap and bottled water) in- clude rivers, lakes, streams, ponds, reservoirs, springs, and wells. As wa- ter travels over the surface of the land or through the ground, it dis- solves naturally occurring minerals and, in some cases, radioactive mate- rial, and can pick up substances re- sulting from the presence of animals or from human activity. Microbial contaminants such as vi- ruses and bacteria, that may come from sewage treatment plants, septic systems, agricultural livestock opera- tions, and wildlife. Inorganic contami- nants, SUCll as salts and metals, which can be naturally occurring or result from urban stormwater runoff, industrial, or domestic wastewater dis- charges, oil and gas production, min- ing or farming. Pesticides and herbi- cides, may come from a variety of sources such as agriculture, urban stormwater runoff, and residential uses. Organic chemical contaminants, including synthetic and volatile organic chemicals, are by-products of indus- trial processes and petroleum produc- tion, and can also come from gas sta- tions, urban stormwater runoff, and septic systems. Radioactive contami- nants can be naturally occurring or be the result of oil and gas production and mining activities. In order to en- sure that tap water is safe to drink, EPA prescribes regulations that limit the amount of certain contaminants in water provided by public water sys- tems. Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water which must provide the same protection for public health. Variance and Exemotions In 2003 the City requested and was approved to reduce monitoring of Dis- infections/Disinfectants By Products by the DOH, having met the sampling requirements agreed to, being below the MCL, of TTHM's, HAA(5)'s, and TOC's. Violations and Exceedences Copper-action level atconsumer taps. Copper is an essential nutrient, but some people who drink water contain- ing copper in excess of the action I~vel over a relatively short amount of time could experience gastrointestinal dis- tress. Some people who drink water containing copper in excess of the ac- tion level over many years could suffer liver or kidney damage. People with Wilson's Disease should consult their personal doctor. The City Water Utility sampled sixty homes that were identi- fied between. the years 1982-1988 where contractors installed copper wa- ter service lines with lead solder joints within the home. The "Action Level" (1.3 ppm-mg/L) for copper was exceeded by 0.55 ppm-mg/L. Con- struction of a corrosion control system that will adjust the pH of the treated water is to be included in the new wa- ter treatment plant pursuant to the BCA #2004-BCA-#0074. Water Quality Crew 1he Water Quality Section of the Water/Wastewater Collec- tion Division has tile responsibility of aggressively safeguard- ing your water system. Our goal is to ensure that we meet all regulatory agency standards and retain your confidence in us to provide you with safe, reliable drinking water every time you open your water tap. This section includes l-Leadworker, 2-Water Quality Technicians, and l-Backflow Inspector. They have a combined total of 66 years of experience in this field to serve you with expertise and professionalism. Continuing education is mandatory for our employees to meet the high standards that you have come to expect and current certifica- tions, issued by the Wasllington State Department of Health, are as follows; Water Distribution Manager, Water Distribu- tion Specialist, Basic Treatment Operator, Water Treatment Plant Operator, Cross Connection Control Specialist, and Backflow Assembly Tester. Page 4 1--- UTILITY ADVISORY COMMITTEE GUEST SIGN UP SHEET PRINT NAME ORGANIZATION 7 ~LJ L ~ ,t NO l.J 71.. t"CJ 'f. Lire 2-er/ JlfM. t+ ^ ." '8QcL & ,.J IE- /!. h'~ .4 ~ v'I + .v;,1I~ Ip IA ~ f' 1 J_, 1- ('''~'A__ /.... - c- . N: \PWKS \LIGHT\ CONS \ CATE \ SIGNUP. wpd 1--- \. T ~.. TiJ. C~T~ OFF~lIt<iJ~tlIt~i WAS H 1 N G TON, U. S. City of Port Angeles Strategic Planning Committee Meeting Outline/Agenda 1. Introduction a. What and why of strategic planning b. Timeline and schedule 2. Process steps a. Foundation b. Assessment c. Prioritization d. Preparation 3. Vision a. What should the community look like in 3 yrs, 10 yrs, 20 yrs? b. Mental model 4. Core values and principles a. What principles and values need to be present to achieve the vision? 5. Vision measurement a. How do we measure if we are successful reaching the. vision? 6. Strategic Plan Chapters 7. Vision statement for each chapter 8. Issues facing each category vision 9. SWOT analysis of each chapter a. Strengths: attributes that help reach the vision b. Weaknesses: attributes that are harmful to reach vision c. Opportunities: external conditions that are helpful to reach vision d. Threats: external conditions that are 4annful to reach vision 10. Strategies for each issue 11. Key indicators to measure progress/success of strategies Meeting #1 Meeting #2 Items in italics wilt capture input from committee members