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HomeMy WebLinkAboutAgenda Packet 04/09/2008 Utility Advisory Committee Public Works Conference Room Port Angeles, W A 98362 April 9, 2008 3:00 P.M. AGENDA I. Call To Order II. Roll Call III. Approval Of Minutes For March 11,2008 IV. Late Items V. Discussion Items A. Consumer Confidence Report (Water Quality) B. Stormwater Program Presentation C. 2008 Electrical Utility Mandates VI. Next Meeting Date - May 13,2008 VII. Adjournment N :IUACIFinalI040908. wpd Utility Advisory Committee Public Works Conference Room Port Angeles, W A 98362 March 11, 2008 3:00 P.M. ~~ 'Af~,. I. Call To Order Chairman Reed called the meeting to order at 3:00 p.m. II. Roll Call Members Present: Chairman Reed, Betsy Wharton, Orville Campbell, Dan Di Guilio Members Absent: Karen Rogers Staff Present: Yvonne Ziomkowski, Mike Puntenney,Richard Bonine, Tom McCabe, Steve Sperr, Larry Dunbar, Terry Dahlquist, Cate Rinehart! Others Present: Brian Gawley (3 :07) III. Approval of Minutes: ) Chairman Reed asked ifthere were any corrections to the minutes of February 12, 2008. Orville Campbell moved to approve the minutes. Councilman Di Guilio seconded the motion, which carried unanimously. IV. Late Items None V. Discussion Items: A. Benefit Dump Day Tom McCabe, Solid Waste Superintendent, advised that Mikki Saunders, Director of the Port Angeles Food Bank, had asked the City to consider increasing the minimum suggested donation to $10 per vehicle. Benefit Dump Day is scheduled for April 20th from 9 a.m. to 3 p.m. There was a brief discussion. Information only. No action taken. B. Revised Compost Sales Ordinance Tom McCabe, Solid Waste Superintendent, explained that a more flexible rate structure was UTILITY ADVISORY COMMITTEE March 11, 2008 needed to attract new sales by allowing greater discounts for schools, non-profits, government agencies, and customers purchasing large quantities. There was a brief discussion. Councilmember Wharton moved to recommend City Council modify the existing ordinance to include the new rate structure as outlined. Councilman Di Guilio seconded the motion, which carried unanimously. C. Power Pole Replacement Contract, Project No. WF-65680 Michael Puntenney, Deputy Director of Operations, explained that numerous power poles are in critical need of replacement and in order to maintain the integrity ofthe power system for the City it is imperative that these poles be replaced now. A discussion followed. Orville Campbell moved to recommend City Council transfer funds in the amount of $70,000 from the 401-7180-533-4150 account to the 401-7111-533-4810 account and award and authorize the Mayor to sign a contract for the Power Pole Replacement Contract, Project No. WF-65680, with Michels Corporation, Tacoma, W A. Councilmember Wharton seconded the motion, which carried unanimously. D. Conservation Rate Credit Program Status Report Larry Dunbar, Power Resources Manager, gave an overview of the achievements from October 1, 2006 through February 29,2008 and a summary of currently available rebates. There was a brief discussion. Information only. No action taken. E. Energy Champion Cooperative Agreement Larry Dunbar, Power Resources Manager, acknowledged that the Bonneville Power Administration had offered the City a Cooperative Agreement to equally share the cost of an energy champion engineer with Nippon Paper Industries USA and that a separate Participation Agreement was need to deliver the benefits ofthe Cooperative Agreement from the City to Nippon. A discussion followed. Councilmember Wharton moved to recommend City Council authorize the Public Works and Utilities Director to sign Cooperative Agreement No. 36911 with the Bonneville Power Administration and a Participation Agreement with Nippon. Orville Campbell seconded the motion, which carried unanimously. F. Consultant Agreement For Utility Cost Of Service Studies Larry Dunbar, Power Resources Manager, noted that every three years a consultant completes a UTILITY ADVISORY COMMITTEE March 11, 2008 study to assess and evaluate the cost of City utility services and rates. Studies are to be completed this year for the water, wastewater, solid waste collection, and solid waste transfer station utilities. There was a lengthy discussion. Staff was directed to include a review ofthe Public Utilities rate ordinance. Councilmember Wharton moved to recommend City Council approve and authorize the Mayor to sign an agreement with FCS Group for financial services in an amount not to exceed $71,932, which includes tasks 1-3,5-7 of the proposed scope of work. Councilman Di Guilio seconded the motion, which carried unanimously. G. Standstill and Interim Relief Payment Agreement Yvonne Ziomkowski, Finance Director, noted that due to a successful court challenge on a Bonneville Power Administration rate setting issue, the City is due a substantial wholesale power cost rebate at the completion of a supplementary BP A rate proceeding which should be concluded in September 2008. There was a lengthy discussion. Councilman Di Guilio moved to recommend City Council authorize the City Manager to sign the Standstill and Interim Relief Payment Agreement with the Bonneville Power Administration. Orville Campbell seconded the motion, which carried unanimously. H. Interview Industrial Applicant For UAC bean Reed, Engineering Manager of Nippon Paper Industries USA, gave a brief overview of his background. Councilmember Wharton moved to recommend Dean remain the industrial representative on the Utility Advisory Committee. Councilman Di Guilio seconded the motion, which carried unanimously. Chairman Reed abstained. I. Election Of Officers Councilmember Wharton moved to recommend Dean Reed remain committee chairman. Chairman Reed moved to recommend Councilmember Wharton act as Vice Chairman. Councilman Di Guilio seconded both motions, which carried unanimously. VI. Next Meeting Date: April 9, 2008 VII. Adjornment: The meeting was adjourned at 4:30 p.m. UTILITY ADVISORY COMMITTEE March 11, 2008 Chairman Reed Cate Rinehart, Admin Spec IT N:\PWKS\LIGH1\CONS\CA TE\march] ] meet.wpd DATE: To: FROM: SUBJECT: ) 1 ~ORTN'TGBLBS WAS H I N G TON, U. S. A. UTILITY ADVISORY COMMITTEE MEMO April 9, 2008 UTILITY ADVISORY COMMITTEE Ernie Klimek, W ater/W astewater Collection Superintendent Consumer ConfidencelW ater Quality Report for calendar year 2007 Summary: The Washington State Department of Health requires that every water system provide an annual Consumer Confidence Report to its customers. The report is to contain information on the potential contaminants present in the water supply that customers receive. The attached report for the Port Angeles Water Supply has been prepared for distribution to the City's water customers. Recommendation: For Information Only. Background/Analysis: In 1996 Congress passed amendments to the Safe Drinking Water Act that included a mandate from the Environmental Protection Agency (EP A), to require community water systems to provide each of their customers with a "Consumer Confidence Report (CCR)" every twelve months. This year's report, using 2007 data, will be delivered to all City of Port Angeles water customers with the May/June utility billing statements, along with a public information announcement in the local paper, and posted on the City's website. This year's report must be distributed by July 1, 2008. The attached Water Quality Report for calendar year 2007 has been developed in accordance with the EP AlCCR regulations by City staff. The regulations require information on the quality of the water delivered by the system, and characterization of any risks from exposure to contaminants in the drinking water in an accurate and understandable manner. The City has already provided the content of the Water Quality Report to our wholesale customers and Clallam County Public Utility District #1 as it is required to do by April 1 S\ 2008. Attachment: Water Quality Report - 2007 N:\UAC\DepDir\UAC Memo WQ Report-2007.doc ~Y.>'.,.' ~ ~) Z~w ..;.....'.. .~.t::....,.....'.. ~':; Q,'~"...."...."I A,.""" ,( ~ R'H r, ',.T,,,,,,,,,' ~ .'@t ~ ~ Dl!: II@! O./"i., " . ,". ",,:.c.,...... UF ~. ~ ~,..::> ~.'+' , . .'-' ~8 ~""',... ,~,.'..,'.'....'.'.'i".> ~~ ~~ <Z2 "f7::;e @; 'l1fb >> iPa "'" ~ O~ ~.~) d."."""., ~~ 't'~ " ,~ g ~ A Note To Our Customers: The City of Port Angeles is pleased to provide you with our Annual Consumer Confidence Water Quality Report for 2007. The purpose of this report is to share infor- mation with you, our customers, about the quality of your water and to convey a basic knowledge of our water system. This report is a summary of the quality of water we provided to you in 2007 and gives details about where the water comes from and how it compares to standards set by regulatory agencies. The source of the City's , water comes from the Ranney Collector well on the Elwha River. The Washington State Department of Health has re- , designated that source from a , "protected ground water source" to a "Ground Water Under the In- fluence of Surface Water" (OWl). The 'Washington State Department of Health, per Agreed Order, Docket #2007 -SAG- ,0001, required us to provide you with the , information that is included quarterly in , your utility bill about how our water sys- tem does not meet treatment requirements. We want to reassure you that al- though the classification of the water has changed, your water has not changed. Y 011 do not need to boil your water or take other corrective actions. However, if you have specific health concerns, consult your health care pro- vider. The City of Port Angeles is working with the Washington State Department of Health on the appropriate steps to protect your health. To that end, groundbreaking for the new Port Angeles Water Treat- ment Plant has taken place to address these issues, with a completion date scheduled by December 2009. If you have any questions about this report or at anytime have concerns about the quality of your dlinking water please visit our website at www.cityofpa.us/ pwWaterU.htm or contact me bye-mail at eklimek@cityofpa.us or phone 360.417.4855. Thank you, Ernie Klimek Water Distribution Manager III Water Treatment Plant Operator II W aterIW astewater Collections Superintendent , I. . .. . .". -'. ',' . . . -. - --,.- ,. -.' " . . .. '. . - . . . . . . . WHERE DOrES MY WATER COME FROM'? ....:1 '. The$ource for' the City of Port Angeles . Water System is a Ranney' Collector (well) located cmth~ east bank ofille . Elwha River. The system identification . nUl11ber is 6.8$:50M. The Ranney 0.01.. lector has been classified as ground- water under the influence (GWl) of sur.. face water. This designation requires t.he .City to. meet the requirements of . .'.. ,- .- ..', ....' .... - . ," the .Surface Water Tre.atment Rule (SWTR). Regulatory complianceop. tions available under the SWTR in. c1tidefiltratiori and complying withcri- teria.. to avoid filtration. The Gity and theWashingtohState Department of Health (DOH), have negotiated an . . agreement that will effectively meet N.. .' ~ ,.~__~_J _~_'~_'"___"___ ~~. ._._.__ "._~ _.....~~.~~_~...I the.SWTfl bycoostruction of a fed.; eraHy.fuhded municipal water treat. meot faCility under. the Elwha River Ecosyst~m and Fisheries Restora- tioriAct.,ln theagreementttie wa'- ter tl"eatmentfacifity willbe.io plac.e by December 2009, . before dam re.. moval begins. ' ~&1lside ~gS i~!.Oe ~J.u: SaElin(OJMngC~ Page 2 Va.riautce:&lEXem~~MIPI.3 ConseuV~i.Dn TilPJs' Page 4 Is My Water Safe? In 2007, we conducted over 435 tests for con- taminants. Three hundred twenty-four of these were routine Coliform sampling, one sample for Nitrate-N, four (one-per quarter) samples each for total trihalomethane (TTHM), and haloacetic acid (HAA5), twelve monthly samples for total organic carbon (TOC's), sixty samples for lead and cop- per, and thirty-four samples for a combination of new main construction and investigation. Persu- ant to the Agreed Order, with the Washington State Department of Health, (DOH), 2007-SAG- 0001, corrosion control treatment will be in- stalled by June 2008. Do I need to take special precautions? Some people may be more vulnerable to contami- nants in drinking water than the general popula- tion. Immuno-compromised persons such as per- sons with cancer undergoing chemotherapy, per- sons who have undergone organ transplants, people with HIVjAIDS or other immune system dis- orders, some elderly, and infants can be particu- larly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/Centers for Disease Control (COG) guidelines on appropriate means to lessen the risk of infection by cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (800.426.4791). Samplim! Conducted Sample Date Unit MCL MCLG Detected Viola- Major Sources Level tion Nitrates (EPA Regulated) at 7/09/07 ppm -mgfL 10 (State Re- ND NO Erosion of natural de- source--Elwha porting (None De- posits; Runoff from fer- Level = teeted) tilizer lIse. 0.100 mg! L) Microbiological Contaminants Monthly and as ppm -mgfL Contami- No Con- ND NO Naturally present in the Monthly Samples (27) Plus 34 Needl>d nant Pre- taminant environment New Construction & Investiga- sent Present tive Total Organic Carbons 1 Sample per ppm -mg/L NE NE ND NO Monthly sampling re- (TOC's) Month quired for reduced monitoring ofDIDBP Trihalomethane (TTHM) I Sample per ug/L 100 100 Avg. Detected NO Byproduct of Chlorine Quarter 2.85 Disinfections Process Halo-Acetic Acid (HAAS) I Sample per ug/L 60 NE Avg. Detected NO Byproduct of Chlorine Quarter .725 Disinfections Process Fluoride I Sample per ppm -mg!L 4 ~ 0.949 Avg. NO Testing of this chemical Month is regulated by State Term Definition Term Definition 110m - mg/L Parts per million. or milligrams per liter (mglL) lTHM Total Trihalomethane !!&1. Micrograms per liter HAA5 HaJoacetlc Acid NE Not Evaluated D/DBP Disinfectant! Disinfection By- Products ND Not Detected MCL Maximum Contaminant Level MCLG Maximum Contaminant Level Goal TOC Total Organic Carbon Source water assessment and its availabilitv Water from the Ranney Collector is tested following the guidelines estab- lished by the DOH to detect potential contaminants that could reasonably be expected to be found in drinking water. Because most of the land through which the Elwha River flows is inside the Olympic National Park, there is limited opportunity for human contamination of the water. Contaminants that might be expected in untreated water include: biological contaminants such as viruses and bacteria, inorganic contaminants such as salts and metals, pesticides and herbicides, organic chemicals from industrial or petroleum use, and radio- active materials. Why are there contaminants in my drinking water? Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some con- taminants. The presence of contami- nants does not necessarily indicate that water poses a health risk. More infor- mation about contaminants and poten- tial health effects can be obtained by calling the EPA's Safe Drinking Water Hotline (800-426-4791). This informa- tion can also be accessed at the EPA's website, The source of drinking water (both tap and bottled water) include riv- ers, lakes, streams, ponds. reservoirs, springs, and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occur- ring minerals and, in some cases. radio- active material, and can pick up sub- stances resulting from the presence of animals or from human activity. Contaminants that may be present in source water include: A) Microbial contaminants, such as vi- ruses and bacteria. that may come from sewage treatment plants. septic systems, agricultural livestock opera- tions, and wildlife; B) Inorganic contaminants, such as salts and metals, which can be natu- rally occurring or result from urban stormwater runoff, industrial, or do- mestic wastewater discharges, oil and gas production, mining or farming; C) Pesticides and herbicides, which may come from a variety of sources such as agriculture. urban stormwater runoff and residential uses; , D) Organic chemical contaminants, in- cluding synthetic and volatile organic chemicals, are by-products of industrial processes and petroleum production, which can also come from gas sta- tions, urban stormwater runoff. and septic systems; E) Radioactive contaminants. which can be naturally occurring or be the result of oil and gas production and mining activities. In order to ensure that tap water is safe to drink. EPA prescribes regulations that limit the amount of certain contaminants in the water provided by public water sys- tems. Food and Drug Administration (FDA) regulations establish limits for con- taminants in bottled water which must provide the same protection for public health. Variance and Exemotions In 2003 the City requested and was ap- proved to reduce monitoring of Disinfec- tionsjDisinfectant-By-Products by the DOH, having met the sampling requirements agreed to. being below the MCL, of TTHM's, HAA(5)'s. and TOC's. Violations and Exceedences Copper-action level at consumer taps. Copper is an essential nutrient, but some people who drink water containing copper in excess of the action level over a relatively short amount of time could experience gas- trointestinal distress. Some people who drink water containing copper in excess of the action level over many years could suffer liver or kidney damage. People with Wilson's Disease should consult their personal doc- tor. The City Water Utility sampled sixty homes that were identified between the years 1982-1988 where contractors had installed copper water service lines with lead solder joints within the home. The "Action Level" (1.3 ppm-mgjL) for copper was ex- ceeded by 0.34 ppm-mgjL. Construction of a corrosion control system will be con- structed by June 2008. pursuant to the Agreed Order, Docket #2007-SAG-0001. WATER CONSERVATION < '. ,', " HOW CAN tGETINv6i..vED? ... WATER l1SEEFF:fCrENCyA"IPS . .' .. '. .. '" . . .'. . ," ", . , ., . , 3.).. Wash Qrlly tuH loa4s Qflaurrd&. .. . - , . , ' '. ",' . 4;Yboi1()t US~ thi?toiIEiHqrt,ra$D disposar. ,.., .. -',. .. . . .'. ":' . . , . . ,. . . . . . ~.}tJ$~tllulchar<iLil1dpl,iH1tS and$hrl.ll:*;,..' '.., -.' '- . ' . . . . . . '. . - . . ~. - '. .' . . 3,}RepaH'leaks ,rtrfciupetsandhqses, .'us,e wCiter-Saving l1ozz:tEi$~. . -, -, . . . . . .' . . FOR MOREtNFORMAtION: I WATER QUALITY CREW . ". ." .. q..' .. -, - .... . . ."-" _,"' .',.- " . -, ',", .,' . ", . .. '0 . -,' The Water QtiaHt)t $~tohorth~Water& Wastewater cbll~cirot1DiVISic)flha$therespbnsit)ility of <aggreSSivelY $afeguardfn.g' ypur. water system..()ik gdaf)s to ensure that weme.efalLregulatory agenqy standard~and retaili,yourqonfidenceii'itlS to .provi<te.Yo~ with.S.~fearld.'tellabr~orlhk.ing~~ter. ~vetylilr1e)'ouop~r\..yo.ur..wat$r tap...l'hEi WaterQlJalitys.~cttoni$c()mpo$e~ of4emplQyees. rhey haVe acom9inedtotalgf1T Ye~rsof ~xperience ami serVe you wifhexper;tlse;andpfpfessionatism. Co.ntirruingectucatfonismandatory foro.urer'(iplciyeestorneetthe h,igh standards that you have come to~xpect Curren.t cere lifications, heldbyCitystafftissuedby,theWashington Stat.e Department.9f HeaJth~ are asJoUQlNs:Wat~r DistdbutionMan.. agel', W",ter bistribqtion $Peci~ust,. Weiter Treatment. Plant Operator, CroSs. Cotll:1e~iof',lC()ntrol SpeciaH$t,and,~ackflow. As. sembly test~ir, . . . .... . . . .. . Page 4 Date: To: From: Subject: ~. ()ORT'P).'./ NGELES I , . . . .. . - . .. WAS H I N G TON, U. S. A. Utility Advisory Committee Memo April 9, 2008 Utility Advisory Committee Kathryn Neal, Engineering Manager 2007 Annual Report for the Stormwater NPDES Phase 2 Permit and Draft Stormwater Management Program Summary: Update on the Stormwater Management Program. Engineering staffwill present a summary of2007 accomplishments and of activities planned for 2008. Recommendation: Information only. Background/Analysis: As required, the 2007 Annual Report for the City's NPDES Phase 2 Stormwater Permit was submitted to Ecology before the March 31, 2008 deadline. In addition, a draft version of the City of Port Angeles Stormwater Management Program (SWMP) was posted on the City web site for the purposes of inviting public comment. Engineering staff will show a brief presentation suinmarizing the accomplishments of the Stormwater Program in 2007, planned activities for 2008, and other NPDES Phase 2 permit requirements to be met over the next four years. N:\UAC\Final\Stormwater Program Presentation. doc , I . - r ( I ( (' (' I ' \ / r I":~ (" ~', _) _-' -,' J J -' J J _ r ~ ' / I I ' " I' :! I. ,;; i > I . Outline · NPDES Phase II Permit Overview · 2007 Permit Requirements · Additional Activities in 2007 · 2008 Permit Requirements · Additional Activities Planned for 2008 1 Phase II Stormwater Permit · Permit authorizes discharge of stormwater from municipal separate stormwater systems · Permittees are required to develop a Stormwater Management Program to reduce discharge of pollutants and protegf water quality Stormwater Management Program (SWMP) 1. Public Education & Outreach 2. Public Involvement and Participation 3. Illicit Discharge Elimination 4. Development Runoff Control 5. Operations & Maintenance 2 One Year Later... designated as Phase II: January 17, 2007 permit effective: May 17, 2007 first annual repc>!1 dYE3: March 31, 2007 Permit Requirements o Program to map new connections stormwater system o Retain existing local development requirements 3 2007 Permit Requirements o Notify DOE of known harmful discharges o Stormwater Management Program (SWM P) - first annual submission o First annual report to DOE Public Education & Outreach in 2007 (full program development & implementation required by 2/16/09) · Stormwater website ~ I~~~~~~;;a · Stormwater hotline _.7-;:...~-:;'~' · Email address r~'DCllroarmmcm;mnr;xm'I' .;.;;::~=::..~~:=~:.:= .o,,_"~""oom","~a"..".~.. . :-;::::.::.____ . ::::::::::::.,._ · Events ~.;:';',:;:~:J[~=::'~J I ';-;~~.:.::. .~~.:::::=:.:- _' "i~~~:~~'=- ~'C7::~~~~~~' ;~:~;'~:,~ KONP Home Show .______ ...._o~... _ Clallam County Fair I~~~~;;;:~,~i;:i;;':"- =--~=--~ S f .._- ~::-==::~~J - tream est ., ..~=:,~-~~~: .,._ ~~~~:;i-~ ..,- · Utility bill mailer -.- ~:::'-:::.:::::.-=~ -~.!"~"::.:~- .._.....of~ _\.....J'OO_.::.~==:="ood__ ._. ==~~==- Ii ..,_......_.~.._...........__......- ,-"_.., - 4 Additional Activities in 2007 · Hired stormwater engineer · Stormwater rate adjustment · Applications for implementation grants · Administration of existing stormwater planning · Ongoing permit Additional Activities in 2007 · "No Dumping" labels on catch basins · Stream Keepers 2008 program development · Planned Low Impact Development overlay zone . . . 5 2008 Permit Requirements o SWMP on website D Develop program to receive public comments on SWMP D Second SWMP annual update D Second annual report to Ecology htto:/Iwww.citvofpa.tJs/Stormwater:htm restored section of Valley Creek Additional 2008 Program Goals · Develop incentive program · Begin pre-design of capital projects · Continue public education and outreach · Apply for available grants 6 Additional 2008 Program Goals · Work toward 2009 permit requirements - Illicit discharge program - Development runoff control program catch basin label silt fence for 8lh St Bridges project Ques.tJOfJS ...~~:C:C)rj)[[J@rJ't~ 7 ~ORTANGELES WAS H I N G TON, U. S. A. Utility Advisory Committee Memo Date: April 9, 2008 To: Utility Advisory Committee From: Larry Dunbar, Power Resources Manager Subject: 2008 Electric Utility Mandates Summary: This year the City's electric utility must comply with a Washington state mandate to develop a resource plan and a federal mandate to commence consideration of a "Smart Grid". Recommendation: For information only, no action requested. Background/Analysis: The electric utility is required by RCW 19.280.030 to develop a resource plan by September 1, 2008. The resource plan must estimate loads for the next ten years, identify the resources to serve the load, and explain why resources were or weren't chosen. The state required resource plan is required to be updated every two years and may be available to the public from the City's website. Staff plans to prepare the resource plan based on typical growth rates and our current and anticipated future mix of resources, which are summarized to the right. Nuclear 10.90% Waste 0.05% Coal 2.37% Natural Gas 0.91% The electric utility is also required by the federal Energy Independence & Security Act of 2007, which amended the Public Utility Regulatory Policies Act, to commence consideration of modernization of its electric distribution system by December 19, 2008. A determination of whether or not to proceed with a "Smart Grid" is required one year later. Over the last two years the City's electric utility has been required to commence, consider and reach a determination on several other matters such as advanced metering and time-of-use rates. Hydro 85.61 % Staff will present this year's electric utility mandates with no action requested at this time. N:\UAC\Origina1\Electric utility mandates.doc