HomeMy WebLinkAboutAgenda Packet 04/10/2012Utility Advisory Committee
Council Chambers
Port Angeles, WA 98362
April 10, 2012 @ 2:00 PM
AGENDA
I. Call To Order
1I. Roll Call
1I1. Approval Of Minutes For March 13, 2012
IV. Late Items
V. Discussion Items:
A. Columbia Telecommunications Corporation Professional Services
Agreement Amendment No. 2
B. Proposed 2012 Medic 1 Utility Ambulance Transport Rate Adjustments
Recommendation
C. Department of Ecology Stormwater Capacity Grant Amendment
Acceptance
D. Combined Sewer Overflow Phase II Project Public Work Trust Fund Loan
Application
E. Industrial Transmission Electric Rate Letter Agreement
F. Proposed Electric Utility Time Of Use Rate Ordinance Recommendation
VI. Information Only Items:
A. Advanced Metering Infrastructure System Update (verbal report only)
B. Wireless Mobile Data System Update (verbal report only)
VII. Executive Session (begins at 4:00 PM)
Potential Litigation: RCW 42.30.110(1)0)
VIII. Next Meeting Dates:
IX. Adjournment
N: \uac \final \041012
April 13, 2012
May 8, 2012
Utility Advisory Committee
Council Chambers
Port Angeles, WA 98362
March 13, 2012
3:00 p.m.
I. Call To Order
Chairman Dan DiGuilio called the meeting to order at 3:05 p.m.
IL Roll Call
UAC Assigned
Councilmembers Present: Cherie Kidd, Dan Di Guilio, Sissi Bruch, PhD.
Other Councilmembers
Present:
Other Councilmembers
Absent: Brad Collins, Brooke Nelson, Max Mania, Patrick Downie
Utility Advisory
Committee Members
Present:
Utility Advisory
Committee Members
Absent:
Dean Reed
Paul Elliott
Staff Present: Kent Myers, Glenn Cutler, Bill Bloor, Larry Dunbar, Phil Lusk,
Dan McKeen, Ernie Klimek, Linda Gunderson, Rick Hostetler
Others Present: John Mock — Medic 1 Representative
Cindy Kelly - Citizen
IIL Nomination and Election of Officers (Vice- Chairman)
Cherie Kidd moved to nominate UAC member Dean Reed as vice - chairman. Who seconded the
motion, which carried unanimously.
IV. Approval Of Minutes
Chairman Dan Di Guilio asked if there were any corrections to the minutes of February 14, 2012.
Committee Member Dean Reed moved to approve the minutes with a simple correction. Cherie
Kidd seconded the motion, which carried unanimously
V. Late Items:
None.
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VI. Discussion Items:
A. Proposed 2012 Medic I Utility Ambulance Transport Rate Adjustments
Dan McKeen, Fire Chief, discussed the proposed adjustment of Medic I transport rates. The
proposed fee adjustments and new service charges will not affect City residents or an employee
of a business within the City. A discussion followed.
Dean Reed moved to recommend City Council to proceed with a public hearing to adjust
the transport and mileage charges for the Medic I utility. Cherie Kidd seconded the
motion, which carried unanimously.
B. Bonneville Power Administration Commercial & Industrial Demand
Response Grant Amendment No. 1
Phil Lusk, Power Resources Manager, reviewed the City's participation in the Commercial and
Industrial Demand Response Pilot Project with the financial support of the Bonneville Power
Administration. There is an addition needed to the scope of work, so amendment No. 1 was
proposed to the current agreement. There was a lengthy discussion.
Sissi Bruch moved to recommend City Council to authorize the City Manager to sign
Amendment No. 1 to the Commercial and Industrial Demand Response Pilot Project
Agreement with the Bonneville Power Administration, and make minor modifications to
the agreement, if necessary. Dean Reed seconded the motion, which carried unanimously.
C. Utility Discount Ordinance Amendments
Phil Lusk, Power Resources Manager, reviewed the discounts the City provides to qualified low -
income senior and low- income disabled citizen receiving utility services. An amendment to the
ordinance was discussed. The ordinance was created in 1980, and was last update in 1992. There
was a lengthy discussion.
Agenda Item for City Council Work Session meeting in May or June.
D. Dry Creek Water Association Special Services Agreement No. 2
Glenn Cutler, P.E., Director of Public Works & Utilities, reviewed the Interagency Water
Facilities Agreement with the Dry Creek Water Association. A second Special Service
Agreement is being proposed to address water customers in a section of the western portion of
the City currently served by the Dry Creek Water Association and not included in the first
agreement. A lengthy discussion followed.
Dean Reed moved to recommend City Council to approve and authorize the City Manager
to sign Special Service Agreement No. 2 with the Dry Creek Water Association, and to
make minor modifications to the agreement, as necessary. Cherie Kidd excused herself
from the vote because she is a member of the Dry Creek Water Association. Sissi Bruch
seconded the motion, which carried unanimously.
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E. Proposed Electric Utility Time of Use Rate Ordinance
Larry Dunbar, Deputy Director of Power Systems, noted the City Council approved a voluntary
time of use rate on January 17, 2007. On December 14, 2010, City Council approved the AMI
system agreement with Mueller Systems that incorporated a time of use rate in accordance with
the Retail Tiered Rate Methodology Study. On November 1, 2011, City Council directed staff to
develop time of use rates. A brief discussion followed.
Dean Reed moved to recommend City Council to proceed with a public hearing on time of
use rates for the Electric Utility. Cherie Kidd seconded the motion, which carried
unanimously.
D. Information Only Items:
A. 2011 Consumer Confidence Water Quality Report
Information only. No action taken.
B. Shared Resource Conservation Manager Program Update (verbal report
only)
Information only. No action taken.
C. Bonneville Power Administration FY 2014 -2015 Electric Load Forecast
(verbal report only)
Information only. No action taken. It was noted that NP1 was invited to review the forecast and
concurred with future projections.
D. Bonneville Power Administration FY 2014 -2015 Initial Proposal for
Wholesale Tiered Rate Methodology (verbal report only)
Information only. No action taken.
E. Industrial Transmission Electrical Rate Ordinance and Letter Agreement
Update (verbal report only)
Information only. No action taken.
F. Bonneville Power Administration Technology Innovation Funding
Opportunity Announcement
Information only. No action taken.
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G. Advance Metering Infrastructure System Phase I Status Report Update
Information only. No action taken.
H. Utility Advisory Committee Community Member Applicant Recruitment
(verbal report only)
Information only. No action taken.
I. Wireless Mobile Data System Update (verbal report only)
Information only. No action taken.
VIII. Executive Session Potential Litigation: RCW 42.30.110(1)0)
Start Time: 5:03
Extended Time: 5:37
End Time: 5:57
IX. Next Meeting Date: April 10, 2012
X. Adjournment:
6:20 p.m.
Cherie Kidd, Mayor Sondya Wray, Administrative Specialist
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pORTNGEL.ES
W A S H I N G T O N , U.S.A.
City Council and Utility Advisory Committee Memo
Date: April 10, 2012
To: Utility Advisory Committee
From: Brian S. Smith, Deputy Chief of Police
Subject: Columbia Telecommunications Corporation Professional Services Agreement
Amendment No. 2
Summary: The proposed amendment includes additional professional services to complete a
request for proposal process for the waterfront camera project.
Recommendation: Forward a favorable recommendation to City Council to authorize the
City Manager to sign Amendment No. 2 to the professional services agreement with
Columbia Telecommunications Corporation in an amount not to exceed 515,000.00 which
increases the maximum compensation under the agreement from $229,900.00 to $244,900.00,
and to make minor modifications to the agreement, if necessary.
Background /Analysis: At the direction of the Northwest Open Access Network (NoaNet), earlier
this year staff completed a Request for Qualifications (RFQ) process to select a consultant for
professional services in support of the City's Broadband Telecommunications Opportunities
Program (BTOP) grant. A total of 4 consultants submitted their qualifications in response to the
RFQ and Columbia Telecommunications Corporation (CTC) was selected to provide professional
services to the City under the Northwest Open Access Network sub -grant for the Wireless Mobile
Data System (WMDS).
On May 17, 2011, City Council approved a professional services agreement with CTC that
included a scope of work to prepare the Request for Proposal (RFP) for the WMDS, provide
support to the City prior to the proposal due date, evaluating proposals, and support during contract
negotiation. The proposed amendment includes additional professional services for the Waterfront
Camera Project that will utilize the WMDS. A fee not to exceed $15,000.00 was negotiated for the
additional services. The proposed services provided by CTC are eligible for reimbursement under
the Federal Emergency Management Agency Port Security Grant, which will provide $413,416.00
for a minimum of 28 surveillance cameras. The City's 25% match of $103,000.00 is included in
the 2012 budget. 18 of the existing City waterfront cameras, plus existing hardware, software, and
servers will be replaced, and an additional 10 cameras will be added to the new waterfront project
area.
Attachment: Professional Services Agreement Amendment No. 2
CTC Professional Services Proposal
N: \UAC \Final\CTC Professional Services Agreement Amendment 2.doc
ctc technology & energy
englneedng 8 Business consulting
March 20, 2012
Via Electronic Mail
Mr. Brian Smith
Deputy Chief of Police
City of Port Angeles
321 East Fifth Street
Port Angeles, WA 98362 -0217
Re: Proposal for Video Surveillance Procurement Support
Dear Deputy Chief Smith:
Columbia Telecommunications Corporation (CTC) is proud of its long -term relationship with the
City, and of our work throughout the development of the Wireless Mobile Data System (WMDS)
project —from creating the initial network design to supporting the City's Broadband
Technology Opportunities Program (BTOP) grant application to assisting the City with the
integration of its plans as a sub - grantee to NoaNet. Most recently, we offered our guidance on
the City's RFP for identifying a system integrator to design and construct the WMDS.
This letter is a follow -up to our discussions concerning the City's need for consulting services in
support of its video surveillance procurement efforts.
We appreciate the opportunity to work with the City and to provide continuing technical support
on this project. Please do not hesitate to call me with any questions about this proposal.
Very truly yours,
( at , &r
Lee Afflerbach, PE
Columbia Telecommunications Corporation
10613 Concord Street • Kensington, MD 20895 • Tel: 301-933-1488 • Fax: 3ot-933-3340 • www.ctcnet.us
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Proposed Statement of Work
CTC understands that the City of Port Angeles, led by its Police Department, is implementing an
advanced video surveillance system to enhance security to protect critical infrastructure
throughout the City. The network will leverage a combination of the WMDS and fiber optic
connectivity to provide high- quality video transmission from each camera to the Police
Department.
The City plans to release a Request for Proposals (RFP) for the turnkey implementation of 30
cameras. CTC proposes to assist the City in developing the technical specifications and scope of
work for the RFP. CTC further proposes to assist in the vendor selection through a formal
evaluation process, and optionally can assist in the oversight of the system implementation and
acceptance.
Specifically, CTC proposes to serve as the City's unbiased third -party technical advisor in
accordance with the following proposed tasks:
Task 1: Identify requirements — CTC's approach will be to assess the project's technical and
functional requirements through discussions with the Police Department project leadership. CTC
will work with City staff to review the initial project design, identify and assess applicable
mounting structures, and identify available support assets, including underground
communications conduit and fiber that may be available for this project.
Task 2: Develop RFP — CTC will develop technical system specifications, required vendor
qualifications, and implementation responsibilities to ensure these technical components of the
RFP reflect the functional needs of the project and the City's intended scope for vendor services.
We anticipate the scope of work specified by the RFP will not include fiber construction or
related activities, but may require the contractor to interface equipment with existing or new
fiber optic cabling installed independently by the City or its other government partners.
Accordingly, CTC will investigate recent developments in mesh radio technology, camera
systems, and camera control systems that might serve to enhance technical specifications in the
RFP. CTC will provide draft materials in a form suitable for inclusion within an RFP for City
review. CTC will meet with City staff to review RFP materials and to finalize the RFP based on
City feedback.
Task 3: Vendor selection — CTC will provide RFP post - release support by attending the pre -bid
vendor conference to capture technical questions and provide responses, as appropriate.
Additionally, CTC will prepare written responses to vendor questions for inclusion within City
RFP addendums, as needed. CTC shall develop a proposal scoring matrix to guide a formal
vendor selection process, shall evaluate proposals, and shall provide suggested scoring and
written justification in accordance with the scoring matrix for each proposal.
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Project Cost
CTC proposes a not -to- exceed cost of $15,000 for the tasks listed above. To keep our travel costs
as low as is feasible, we will attempt to combine travel for this project with travel for other
projects we have with the City.
CTC work will be billed at the following hourly rates:
Labor Category Rate
Director of Business Consulting $165
Principal Analyst $155
Senior Project Analyst $145
Senior Analyst $135
Staff Analyst $125
Communications Aide $ 70
Director of Engineering $165
Principal Engineer $155
Senior Project Engineer $145
Senior Engineer $135
Staff Engineer $125
Engineer Aide $ 70
Services to clients are billed on an hourly basis. CTC's billing rates are inclusive of all routine
expenses including administrative, accounting, and computer support, telephone calls, and
photocopying. Non - routine expenses and long- distance travel are recovered at direct cost with no
mark -up.
Please note that CTC reserves the right to reallocate funds among task and staff categories so
long as the total cost is not exceeded.
Payment is due within thirty (30) days of invoice.
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About CTC
CTC is an independent professional consulting firm that is not affiliated with any commercial
equipment manufacturers or vendors. We provide our public sector clients — primarily local,
state, and federal government entities— unbiased and independent analysis and
recommendations. Over the past 28 years, CTC has assisted hundreds of local governments,
many of them similar in size to Port Angeles, in assessing their needs for, and the design and
evaluation of fiber networks; wireless networks; public safety voice, video and data networks; I-
Nets; municipal LANs /WANs; and solutions for security issues. We have been fortunate to
establish and maintain a substantial nationwide client base, to which we provide a wide range
of wireless and fiber optic networking services. Our clients extend from our original base in
the Washington, D.C. metropolitan area south to Florida, southwest to Tucson and Los
Angeles, and northwest to include Port Angeles, King County, and Seattle.
CTC also has extensive experience with BTOP grant- funded projects. In addition to our work
with the City of Port Angeles on its BTOP application, and the subsequent integration of the
City's plans as a sub - grantee to NoaNet, we developed engineering designs and business plans
for several successful BTOP grant applications, including the $115 million One Maryland
Broadband Network; the $22.5 million Urbana - Champaign Big Broadband (UC2B) project in
Illinois the $32.1 million OpenCape project in Cape Cod; and Washington, D.C.'s $17.5 million
Community Access Network. We also recently assisted EAGLE -Net, the statewide BTOP-
funded network in Colorado, to devise a sustainable business strategy.
Our project manager, Lee Afflerbach, is a licensed Professional Engineer in Washington, and has
extensive background with Port Angeles' communications networks and needs from his more
than two years of hands -on studies and engineering consulting with City staff. Other CTC staff
members with prior experience, including Principal Engineer Matthew DeHaven and Senior
Project Engineer Eric Wirth, will have key roles on this project.
In addition to the telecommunications support we have provided to the City of Port Angeles, we
are supporting two similar wireless projects:
De1DOT – Delaware Department of Transportation (1995 – ongoing)
CTC has provided communications engineering consulting services to the State of Delaware
Department of Transportation for 15 years. Most recently, we wrote the statewide
telecommunications master plan for deploying an integrated broadband fiber and microwave
network. CTC has also advised the state on its 700 MHz mobile data network (including
propagation studies and system design) and its 4.9 MHz wireless mobile data network.
City of Annapolis, MD (2007 — ongoing)
CTC designed a 4.9 MHz broadband wireless network that will serve as a backbone to link all
city facilities —with a focus on public safety and police department needs —and ultimately
provide connectivity for a citywide video surveillance system. The network will also have
substantial reserve capacity to support the addition of new video requirements, expand toll -
quality IP -based voice and data services, and, potentially, provide backhaul for a future mobile
wireless solution.
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Project Team
Our proposed project team comprises three engineers who have assisted the City on previous
projects: Lee Afflerbach, P.E., Matthew DeHaven, and Eric Wirth. Resumes for each are below.
Additional resumes and references are available on request.
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LEE AFFLERBACH, P.E.
Principal Engineer
Lee Afflerbach is a telecommunications systems engineer with 40 years of experience serving
federal, state, and local government clients. Mr. Afflerbach's expertise covers a wide range of
broadband (video, voice, and data) communications technology. He has designed, tested, and
planned numerous wireless, coaxial cable, telecommunications, and fiber optic networks for
government, public safety, educational, and non - profit clients.
Mr. Afflerbach's extensive experience and expertise in both wireless and wired technologies
results from years of evaluating and meeting emerging communications needs for government in
general —and public safety agencies in particular. He has designed command and control centers
for transportation agencies, has designed 911 systems, has developed communications design
and requirements for highway systems; and has developed standards and assured compliance
with standards for public safety communications equipment.
During the period of November 1976 through June 1981, Mr. Afflerbach served as an on -site
technical advisor in Frankfurt, Germany under contract to the Bundesansalt fuer Flugsicherung
(German FAA) to oversee the design and implementation of a national flight data network and
real -time database to oversee air traffic in Germany.
He is a nationally recognized authority on wired and wireless communications. Mr. Afflerbach
has served as a consultant and expert witness for public sector clients and has taught numerous
courses in broadband communications technology, both in the United States and abroad,
including United Kingdom, Germany, Netherlands (Amsterdam).
Mr. Afflerbach is a licensed Professional Engineer.
Communications Network Engineering
Mr. Afflerbach has planned and designed communications networks for numerous
municipalities, including Montgomery County, MD; New York City; Baltimore; Cincinnati;
Tampa; Santa Monica; Ventura; Tucson; Austin; and St. Paul. These stand -alone broadband
networks employ a range of wired and wireless technology to provide video, voice, and data
capability within and between municipal facilities.
Mr. Afflerbach has assisted local governments in the cable franchise renewal process, providing
technical expertise on state -of -the -art network technologies. He has presented workshops to
network users on requirements analysis and system solutions. He has conducted requirements
analyses, prepared system -level network designs, provided construction coordination with the
cable operator, and supported network integration with existing municipal networks. Mr.
Afflerbach provides technical franchise renewal support to such communities as Los Angeles,
San Francisco, and San Jose.
Over the course of his long career in broadcast engineering, Mr. Afflerbach has conducted
feasibility analyses to support the authorization of new broadcast facilities. Activities included
the study of groundwave and skywave propagation in the 550 kHz -900 MHz spectrum range;
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and evaluation of potential interference areas, service area losses, and compliance with
international treaties.
Some select examples of his work include:
• Planned, designed, and built City -wide fiber network for agency needs for New York City.
Designed and integrated video and data applications for criminal justice, financial
management, and education /training purposes. On 9/11 in Lower Manhattan, every network
but one failed - the surviving network was designed by CTC.
• Design and integration solution for cablecast channel for Monterey County. Analyzed the
existing audio visual and broadcast systems and developed recommendations for future
development. Designed an IP -based video server system capable of recording and airing live
meetings and scheduling cable /broadcasts. Completed on -site integration, testing, and
training on the video server system.
• Prepared a design for a video transmission and switching system for the City of Santa Clara.
The system provides links between multiple sites for video programming that is transmitted
over the channel on the cable system. The system is also designed to allow basic video
conferencing between the origination locations.
• Prepared the design for the fiber optic network interconnecting Gilroy, Hollister and San
Juan Bautista to a shared programming center. In addition, the design allowed the
interconnection of the communities for data networking and potential video conferencing.
Public Safety Network Interoperability and Interconnection
Mr. Afflerbach has been instrumental in the development and implementation of an Enhanced
Traffic Advisory Radio System (E -TARS) for the State of Delaware that uses statewide radio
signals to distribute traffic and emergency information collected by Delaware's Intelligent
Transportation Management System (ITMS). He was also involved in similar efforts for the
Georgia Department of Transportation; Arlington County, VA; and Howard County, MD.
Mr. Afflerbach developed a design and deployment strategy for the Howard County Office of
Emergency Management and the Arlington County Office of Emergency Management for an
AM broadcast radio system to disseminate information to the public during emergency
situations. In Howard County, he assisted the County to obtain AM broadcast radio licenses and
developed candidate system designs.
Land - Mobile Communications System Design
Under funding provided by the Law Enforcement Assistance Administration (LEAA), Mr.
Afflerbach performed and managed communications design studies for federal, state, and local
law enforcement agencies, including the Federal Bureau of Investigation (FBI), Drug
Enforcement Administration (DEA), New York State Police, and Georgia State Police. Tasks
involved user requirements analysis, system design, and specification preparation for land -
mobile radio, computer- assisted dispatching, and 911 emergency telephone systems.
Instruction /Expertise
Mr. Afflerbach has prepared training courses providing information on communications designs,
applications, and operations. The courses have been presented at:
• George Washington University
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• ITS America
• University of Maryland
• COMNET
• Amsterdam
• Frankfurt
• London
• University of Alabama
• National Security Agency
o Headquarters
o UK
EMPLOYMENT
Since 1983 Principal Engineer, Columbia Telecommunications Corporation (CTC)
1983 Established CTC
1981 - 1983 Vice President of Engineering, The Bertman Group, Vienna, VA
1971 - 1981 Group Leader, MITRE Corporation, McLean, VA and Frankfurt, Germany
1969 - 1971 Project Manager, Kelly Scientific Corporation, Washington, D.C.
1966 - 1969 Staff Engineer, Federal Communications Commission
EDUCATION
Bachelor of Arts, Electrical Engineering, Drexel University, 1966
PROFESSIONAL CERTIFICATIONS /LICENSES
• IL Professional Engineer
• DE Professional Engineer
• MD Professional Engineer
• WA Professional Engineer
• District of Columbia Professional Engineer
HONORS /ORGANIZATIONS
• National and Maryland Societies of Professional Engineers (NSPE)
• Institute of Electrical and Electronic Engineers (IEEE) -- Broadcast and Computer Societies
• National Association of Telecommunications Officers and Advisors (NATOA)
SELECTED PUBLICATIONS/PRESENTATIONS /COURSES
• Principal author, "Telecommunications and ITS: What You Need To Know," web -based
course module, prepared for University of Maryland Center for Advanced Transportation
Technology, 2002.
• "Telecommunications and ITS: What You Need To Know," prepared curriculum for two -
day training course for the University of Maryland, 2001.
• "Telecommunications and Intelligent Transportation Services," two -day training course,
presented in multiple cities for ITS America, 1999.
• "Building Integrated Voice, Data, and Video Networks for the Local and Wide Area,"
two -day training course, presented for the University of Maryland, College Park,
Maryland, April 29 -30, 1 999.
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• "Integrated Data, Video & Voice Broadband Networks," week -long training course,
presented at the COMNET Exposition, Washington, D.C., January, 1999.
• "LANs: Design and Installation of Networks that Support Voice, Data, and Video
Applications," multi -day training course, presented for the George Washington
University Continuing Engineering Education Program, September 1983 through May
1999.
• "Integrated Data, Video & Voice Broadband Networks" and "Design & Implementation
of Metropolitan Area Networks (MANs)," presented at the COMNET Exposition,
Washington, D.C., January, 1998.
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Matthew DeHaven
Principal Engineer
Matthew DeHaven specializes in wired and wireless communications and broadband
telecommunications technology for public safety and other institutional needs. He has more than
a decade of extensive engineering experience designing, developing, installing, and overseeing
the integration of local and wide area networks for institutional, public safety, ITS applications,
video networking solutions, and peer -to -peer information systems. Mr. DeHaven is experienced
in providing clients with reviews and solutions for network interoperability, reliability, and
security issues. He serves as CTC's lead engineer on numerous wide area network projects.
Mr. DeHaven has experience at many levels of network design, procurement, and
implementation for high - capacity metropolitan -area networks to support converged video, voice,
and data communications. He assists in network design and the preparation of specifications for
competitive bid processes, and he oversees implementation and testing for a wide range of
government clients. Mr. DeHaven prepares designs and cost models to support decision - makers
in the deployment of a range of data network technologies, traditional telephone systems, voice -
over-IP (VoIP) networks, one -way video distribution, and two -way videoconferencing. His data
network experience includes work with SONET, Ethernet, and ATM networks using a range of
fiber optic, copper, and wireless technologies.
Wireless Communications
Mr. DeHaven assesses clients' existing and projected wireless broadband needs and recommends
potential strategies for using new technologies to enhance and improve network operations and
services. Some select examples of his ongoing projects include:
• Developing a strategic plan for a wireless data network to meet public safety and local
government needs in Seattle, WA. CTC previously conducted a feasibility study that
identified these needs.
• Providing an updated assessment and review to Cincinnati, OH of the City's current
networks and recommended updates to the long -term strategic plan originally prepared in
2004. This project involves assessing and identifying new department and network
application needs, assessing the current networks to meet identified needs, assessing
emerging fiber and wireless technologies, recommending wireless strategies, and
providing recommendations and strategies for meeting foreseeable needs.
• Conducting a needs assessment of the current network in Port Angeles, WA, and
reviewing identified public safety mobile data communications considerations.
Some examples of past projects include:
• Design of a broadband wireless network for Annapolis, MD that will serve as a backbone
to link all city facilities and ultimately provide connectivity for a citywide video
surveillance system. The network will also have substantial reserve capacity to support
the addition of new video requirements, expand toll - quality IP -based voice and data
services, and, potentially, provide backhaul for a future mobile wireless solution.
• Oversight of the design and implementation of a "wireless downtown" for Skokie, IL to
enhance economic development and Internet accessibility for residents and visitors.
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• Project oversight in developing an infrastructure plan to support the implementation of
WiFi services throughout a downtown area targeted for economic development in
Rockville, MD. The plan focuses on deploying a flexible architecture of physical support
infrastructure to enable a wide range of wireless connectivity options for visitors,
residents, and business tenants while maintaining the aesthetics of the development.
• Evaluation of bids from wireless service providers who responded to the city of Mesa,
AZ's RFP. CTC also, in an earlier phase of the project, provided an assessment of WiFi
technology and potential expansion of the fiber -optic infrastructure via mass wireless
communications — potentially for an intelligent transportation system application and for
free Internet access for citizens.
• Research on current and future wireless technologies and evaluation of the feasibility of
implementing a secure public safety wireless network in Prince George's County, MD.
Designed and implemented a pilot project to test the feasibility of a public safety
network. A successful solution was deployed to enable Mobile Data Computers in
emergency response vehicles to securely roam from a carrier CDMA network to private,
County - operated WiFi hotspots.
Public Safety Networking
In Anne Arundel County, MD, Mr. DeHaven recently assisted with the deployment of
emergency traffic surveillance cameras. He provided analysis of candidate technical solutions for
cameras using the County's high -speed fiber -optic I -Net to transport video and control signals.
Mr. DeHaven was also involved in the planning and implementation of a statewide network in
Delaware for the purpose of providing traffic information and traffic control capabilities to
transportation management facilities. Such a network allows remote control of traffic signal
systems and variable message displays, while providing real -time traffic surveillance in the form
of video images and microwave sensor data. He has developed expertise in the numerous forms
of technology used in this type of project, ranging from fiber optics to wireless digital spread -
spectrum communications.
Mr. DeHaven serves as CTC's lead engineer with respect to the Delaware Department of
Transportation's Advanced Traffic Advisory Radio System, the first Advanced TARS system in
the country. In that capacity, he is responsible for training and advising on -site staff, specifying
and installing new equipment, and monitoring performance of the system.
Video and Broadcast Communications Engineering
Mr. DeHaven's experience includes the management, design, and procurement of video, voice,
and data networks. Some select examples of his recent project work include:
• Analysis of the technical options to allow The Rockville Channel (Rockville, MD) to
support live cablecasting from multiple facilities, including the implementation of an IP-
based video and audio transmission system. He also managed the relocation of the master
control and studio production systems for The Rockville Channel. CTC successfully
executed the relocation during the tight window of opportunity between live production
events, while making enhancements to system layout and cabling infrastructure and
keeping the channel "on-air" during the process.
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• Development and implementation of videoconferencing and teleconferencing tools for
the 21 jurisdictions in the National Capital Region (DC, MD, VA) Emergency Operations
Centers (EOCs) and Emergency Communications Centers (ECCs) over a state -of -the -art
fiber -optic and microwave network. CTC developed the systems' designs and oversaw
implementation under a grant from the Department of Homeland Security Urban Areas
Security Initiative (UASI).
• Preparation of system -level design recommendations and cost estimates for an extensive,
countywide system to support interactive and on- demand video training communications
for the Anne Arundel (MD) County Fire Department. CTC also developed the design for
a video display system for the Fire Department's new dispatch center, intended to allow
key sources of information to be prominently displayed throughout the facility.
• Preparation of system -level design recommendations and cost estimates for an extensive,
citywide system to support interactive and on- demand video communications for
training, emergency collaboration, and routine meetings between Mesa, AZ Fire
Department personnel. CTC also integrated a pilot videoconferencing system to
demonstrate certain capabilities of the system design.
• Development of a videoconferencing system for homeland security applications on behalf
of Arlington County, VA —the site of the September 11, 2001 Pentagon attack. The
system links numerous public safety and other government users and aims to ensure
uninterrupted emergency communications in the event of a terrorist attack or natural
disaster.
Instruction/Expertise
Mr. DeHaven led the CTC research team in preparing a Web -based Intelligent Transportation
System (ITS)- Communications course on behalf of the University of Maryland Center for
Advanced Transportation Technology. He currently serves as an online instructor for that course.
EDUCATION
Bachelor of Science, Electrical Engineering, in progress, The Johns Hopkins University,
Baltimore, Maryland
PUBLICATIONS /COURSES
• "What's the Fuss About Fiber? A Comparative Analysis of Fiber and Copper Physical
Media," Journal of Municipal Telecommunications Policy, Spring 2009.
• "Deploying Public Safety Networks: Costs and Benefits — 4.9 GHz for Video
Surveillance," presented at annual SEATOA Conference, April 2008.
• "Busting the Technology Myths," presented at the annual NATOA Conference, October
2007.
• "WiFi and Beyond: Taming Technology for your Community," presented at the annual
TATOA Conference, August 2007.
• "Looking Beyond Traditional I -Nets: NSCC Case Study," presented at the annual
TATOA Conference, August 2007.
• "Magical Solutions for Public Safety Wireless," presented to the National Association of
Telecommunications Officers and Advisers, September 2006.
• "VoIP and Enhanced 91 1 Services: A Primer on the Technology and its Limitations,"
Page 13
Journal of Municipal Telecommunications Policy, Fall 2005.
• "IP Technologies: An Overview for Local Government," presented at the annual NATOA
Conference, September 2005.
• "The IP Revolution: what does it mean for PEG programmers and how can we prepare
for the future ?," Journal of Municipal Telecommunications Policy, Summer 2005.
• Instructor for "Introduction to Telecommunications" and "Telecommunications and ITS:
What You Need To Know," offered on -line by University of Maryland Center for
Advanced Transportation Technology, 2005.
• "Homeland Security Applications Over the I- Net," presented to the National Association
of Telecommunications Officers and Advisers, September 2002.
Page 14
Eric Wirth
Senior Project Engineer
Mr. Wirth has more than five years of communications engineering experience and specializes in
the evaluation of broadband (video, voice, and data) telecommunications networks and analysis
of broadband technology. He also specializes in the design of broadband networks for
institutional uses and in analysis of emerging broadband technologies. In addition, Mr. Wirth is
conducting extensive and ongoing research on applications for Internet Protocol (IP) technology,
including video over IP for video transmission over wide area networks and video conferencing,
voice over IP (VoIP), and other telephony applications for cable systems, as well as on emerging
cable hardware technologies.
Wireless Communications
Mr. Wirth has extensive experience working on numerous wireless networking projects, from
analysis and feasibility to design and implementation. These networks range in scope from small
hot spots to area -wide and regional networks. Some representative examples of his projects
include:
• Assisting Ames, IA with review of existing architecture, development of a network
design, and preparation of detailed cost estimates for the acquisition and installation of
WiFi hot spots and supporting infrastructure. This project has now moved into
implementation preparations.
• Acting as lead engineer for the design and implementation of a microwave network to
enable patient tracking by the public safety and public health communities in the 19-
jurisdiction National Capital Region (DC, MD, VA) in the event of an emergency. This
innovative inter jurisdictional microwave network was designed to mesh with a fiber -
optic network connecting the D.C. metro jurisdictions and area hospitals. This multi -year
project is funded by grants from the U.S. Department of Homeland Security Urban Areas
Security Initiative (UASI) and the Department of Commerce Public Safety Interoperable
Communications (PSIC) Grant Program. This project is currently in the implementation
phase.
• Designing and specifying the equipment needed for a wireless network of hot spots in the
central business district in Northbrook, IL.
• Reviewing a conceptual design, the proposed business plan and staffing requirements,
and a cost - benefit analysis for the development of a city -wide wireless network in
Bountiful City, UT.
• Designing a cost - effective broadband wireless network for Annapolis, MD. This network
will serve as a backbone to link all city facilities, and ultimately will provide connectivity
for a citywide video surveillance system. The network will have the capacity to meet all
current needs, provide 99.999% availability, and have substantial reserve capacity to
support the addition of new video requirements, expanded toll - quality IP -based voice and
data services, and support backhaul for a potential mobile wireless solution.
Page 15
Public Safety Networking
Some representative examples of Mr. Wirth's projects include:
• Lead engineer for the design of a fiber optic public safety interconnection network,
NCRnet. NCRnet is the 19 jurisidcition regional interoperability network in the National
Capital Region (DC, MD, VA). Fiber routing, site surveys, cost analysis, network design,
and vendor selection have been completed. Fiber construction, site activation, and as-
built documentation are underway.
• Performed radio frequency (RF) coverage analysis and prepared design recommendations
for improving public safety radio coverage for Warren County, PA. Included analysis of
the County's existing public safety radio system and recommendations to improve
coverage for both the County's public safety radio system and commercial cellular
coverage.
• Collaborated on the development of a master telecommunications plan for the Delaware
Department of Transportation. The plan acts as a guide for the department to consolidate
several disparate network environments into a unified communications network capable
of supporting current and future transportation and public safety applications. Part of the
plan involves developing a system -level design that incorporates fiber optics, microwave,
and land - mobile radio. The plan requires coordination among a variety of state agencies
to develop a network that meets the department's critical public safety requirements.
Fiber Optic Communications
Mr. Wirth's experience includes the design and implementation of a variety of fiber optic
communications network. Some select examples of his work include:
• Design and feasibility analysis for the Murfreesboro Electric Department of
Murfreesboro, TN. The project consisted of developing a plan and cost estimate to
construct fiber to key department facilities. The project goal was to increase
communications for improved SCADA functions and newer high- bandwidth
applications. Mr. Wirth also developed materials lists and construction manuals to allow
the department to construct fiber with its existing personnel. The project is currently in
the implementation stage.
• Design and implementation of a fiber optic network for Norwich Public Utilities of
Norwich, CT. The project consisted of developing detailed fiber optic route design and
costs estimates, network electronic design and costs estimates (including SCADA
transportation), and developing an RFP for Norwich's use in selecting a contractor to
complete the installation. In addition to serving the utility's needs, the fiber optic network
was designed to serve additional city, schools, and hospital users.
• Fiber optic network and electronics design and RFP development for the City of Dover,
DE Electric Department. Mr. Wirth developed a fiber optic network design to provide
additional redundancy and functionality to the existing city fiber optic network. In
addition, he developed a network electronics design to leverage the new fiber optic
communications links to increase the reliability of the City's network.
• Fiber optic network design and feasibility analysis for the City of Palo Alto, CA. The
City is examining several fiber optic construction projects to expand its existing fiber
optic network to further meet the needs of the City and surrounding school districts, and
Page 16
to increase the footprint of its commercial fiber optic network. As a municipal electric,
Palo Alto is exploring several options for fiber optic design.
Video and Broadcast Communications Engineering
Mr. Wirth's experience includes the design and implementation of video, voice, and data
networks. Some select examples of his work include:
• Developed a design and integration solution for cablecast channels for Monterey County,
CA. Analyzed the existing audio - visual and broadcast systems and developed
recommendations for future development. Designed an IP -based video server system
capable of recording and airing live meetings and scheduling cable /broadcasts.
Completed on -site integration, testing, and training on the video server system.
• Developed recommendations for a broadcast and videoconferencing system for the Mesa,
AZ Fire Department. Prepared system -level design recommendations and cost estimates
for an extensive, citywide system to support interactive and on- demand video
communications for training, emergency collaboration, and routine meetings between
Mesa Fire Department personnel. Also integrated a pilot videoconferencing system to
demonstrate certain capabilities of the system design.
• Designed and implemented state -of -the -art videoconferencing and teleconferencing tools
for the 19 jurisdictions in the National Capital Region (DC, MD, VA) Emergency
Operations Centers (EOCs) and Emergency Communications Centers (ECCs). CTC
developed the systems' designs and oversaw implementation to interconnect the EOCs
and ECCs throughout the region, under a grant from the U.S. Department of Homeland
Security Urban Areas Security Initiative (UASI).
EDUCATION
Bachelor of Science, Electrical Engineering, University of Virginia, School of Engineering and
Applied Science, Charlottesville, Virginia, 2004.
PUBLICATIONS /COURSES
• "Leveraging Existing Assets for Municipal Broadband Projects." Presentation to
eNATOA — Webinar, 2007.
• "Using IP networks to Enhance Digital PEG Capabilities." Presentation to eNATOA —
Webinar, 2007.
PRIOR TO COMING TO CTC IN 2004
1998 -2003, Technician, Schnabel Engineering, Inc., Baltimore, Maryland
PORTANGELFS
WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE
Date: April 10, 2012
To: UTILITY ADVISORY COMMITTEE
From: Dan McKeen, Fire Chief
Subject: Proposed Medic 1 Ambulance Transport Rate Adjustments
Summary: Based on an audit of our current ambulance transport rates — comparing our rates
against Medicare allowables and against the areas prevailing transport rates — the Fire
Department proposes to adjust its Medic I transport charges in 2012 by the following:
Basic life support (BLS) from $450 to $500
Advanced life support (ALS -1) from $600 to $650
Advanced life support (ALS -2) from $650 to $725
Paramedic intercept service charge from $600 to $650
Advanced life support, no transport from $600 to $650
Mileage from $13 to $14 per mile
The proposed fee adjustments will not affect City residents or an employee of a business within
the City, as they are not billed beyond their private insurance coverage.
Recommendation: Forward to the City Council a favorable recommendation to adjust the
Medic I transport charges and mileage charge.
Background /Analysis: As part of the 2012 budget process, the Fire Department requested that
Systems Design Northwest, LLC, conduct an audit of our current ambulance transport rates.
Specifically, the Fire Department wanted our current ambulance transport rates compared against
Medicare allowables and against the areas prevailing transport rates. Based upon the audit,
Systems Design Northwest recommended that the City increase its BLS ambulance transport rate
from $450 to $500, its ALS -1 transport rate from $600 to $650, its ALS -2 transport rate from
$650 to $725, its paramedic service charge from $600 to $650, its ALS no transport charge from
$600 to $650, and its mileage rate from $13 to $14.
The Fire Department concurs with System Design Northwest's recommendation and proposes to
adjust the transport rates starting April 23, 2012.
Because the majority of the ambulance transport bills are paid based upon a fee schedule, raising
our rates will not necessarily provide a corresponding increase in revenue. Medicare — our
primary payer — will pay based upon their allowables, regardless of our rates.
Proposed Medic 1 Ambulance Transport Rate Adjustments
April 10, 2011
Page 2
The comparative rate information for local area ambulance transport rates is provided in the table
below.
Agency
Basic Life
Support (BLS)
Advanced Life
Support (ALS-1)
Advanced Life
Support (ALS-2)
Per Mile
Charge
Bremerton
$425
$550
$550
$10
Central Kitsap
$550
$700
$800
$15
Jefferson Co. #5
$500
$700
$700
$15
Joyce
$450
$805
$805
$10
Port Ludlow
$460
$600
$785
$14
Port Townsend
$500
$600
$700
$15
Poulsbo
$450
$600
$650
$11
Olympic Ambulance
$650
$900
$900
$22
Quilcene
$600
$700
$800
$15
AVERAGE
$509
$684
$743
$14
Port Angeles current
$450
$600
$650
$13
Port Angeles proposed
$S00
$650
$725
$14
The recommended rate adjustments will not affect City residents or employees of a business
within the City as they are not billed beyond their governmental or private insurance coverage. In
addition, protection against financial hardship for non- residents is provided. Non - resident
charges may be waived or reduced in accordance with an income -based discount chart that is
based upon federal poverty guidelines for Washington State.
On April 3, 2012, the City Council received a presentation on the proposed Medic 1 transport
and mileage charges and conducted a public hearing to allow public input. The public hearing
was continued to April 17, 2012, at which time the public hearing will be closed and staff will
recommend that the proposed charges be adopted. Staff is requesting that the Utility Advisory
Committee forward to the City Council a favorable recommendation to adopt the proposed
Medic I transport charges and mileage charge.
Attachment: Proposed Ordinance Changes
Legal Draft 03.05.12
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, revising
Chapter 3.70 of the Port Angeles Municipal Code relating to
Medic I Charges.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN AS
FOLLOWS:
Section 1. Ordinance 3143, as amended, and Chapter 3.70 of the Port Angeles
Municipal Code are hereby amended by amending Section 3.70.095 PAMC to read as follows:
3.70.095 Fire Department Fees - Medic I.
The following rates are established for ambulance services performed by the City's
Medic 1 Program:
A. Medic I transports that involve advanced life support (ALS) services requiring
either the administration of at least three different medications or the provision of a least one
ALS procedure as identified as ALS -2 in Medicare's current ambulance fee schedule.
1. Base charge .....$6-5-0700 725.00
2. Disposable equipment charge $33.00
3. Mileage, per mile .....$4309 1400
B. Medic I transports that involve advanced life support services not covered by
section A. above:
1. Base charge .....$60000 650.00
2. Disposable equipment charge $33.00
3. Mileage, per mile .....$1 -3:00 14.00
C. Medic 1 transports that involve only basic life support services:
1. Base charge .....$430:99 500.00
2. Disposable equipment charge $33.00
3. Mileage, per mile .....$13.00 14.00
D. Paramedic intercept service charge $600.00 650.00
E. Advanced life support services, no transport.....$60990 650.00
Section 2- Severability. If any provisions of this Ordinance or its applications to any
person or circumstances is held to be invalid, the remainder of the Ordinance or application
of the provisions of the Ordinance to other persons or circumstances is not affected.
Section 3 - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivener's /clerical errors, references, ordinance numbering, section
subsection numbers and any references thereto.
Section 4 - Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect five days after its publication by summary.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the
day of , 2012.
-2-
Cherie, Kidd, Mayor
ATTEST:
Janessa Hurd, City Clerk
APPROVED AS TO FORM:
William E. Bloor, City Attorney
PUBLISHED:
By Summary
G: \LEGAL\a ORDINANCES &RESOLUTIONS\ ORDINANCES. 2012 \08 - Medic 1 rates. 03.05.12.rtf
-3-
P0RTANGELES
WASHINGTON, U.S.A.
Utility Advisory Committee Memo
Date: April 10, 2012
To: Utility Advisory Committee
From: Kathryn Neal, P.E., Engineering Manager
Subject: Department of Ecology Municipal Stormwater Capacity Grant Amendment
Acceptance
Summary: The Department of Ecology has offered to amend the terms of the existing grant
agreement with the City in order to increase the budget by $50,000 and to extend the expiration
date of the grant agreement by one year, to June 30, 3013.
Recommendation: Forward a favorable recommendation to City Council to authorize the
City Manager to sign Amendment No. 1 to Grant Agreement No. G1100083 with the
Department of Ecology under the Municipal Stormwater Capacity Grant Program in the
amount of $50,000.00, and to extend the grant agreement by one year.
Background /Analysis: The 2010 Washington State Legislature appropriated $23.5 million to the
Department of Ecology (DOE) for a Municipal Stormwater Capacity Grant Program. The program
provides funds for National Pollutant Discharge Elimination System (NPDES) Phase I and II
municipal stormwater permittees to address implementation and management of the Stormwater
Program.
In September 2010, the City accepted a $121,229 grant from Ecology under this program. Grant
funds have been used to fund hydraulic and hydrologic modeling of the stormwater system and to
fund consultant services to provide the Stormwater NPDES and Capital Needs Assessment Study.
The grant amendment is intended to continue the ongoing work for the Stormwater Program
Regulatory Gap Analysis, water quality data analysis, and stormwater hydraulic modelling.
It is recommended that the Utility Advisory Committee forward a favorable recommendation to
the City Council to authorize the City Manager to sign Amendment No. 1 to Grant Agreement No.
G1100083 with the Department of Ecology under the Municipal Stormwater Capacity Grant
Program in the amount of $50,000.00, and to extend the grant agreement by one year.
N: \UAC \Final \Stonnwater Capacity Grant Amendment Acceptance.doc
PORTANGELES
WASHINGTON, U.S.A.
Utility Advisory Committee Memo
Date: April 10, 2012
To: Utility Advisory Committee
From: Kathryn Neal, P.E., Engineering Manager
Subject: 2014 Combined Sewer Overflow Reduction Phase 2 Project, W W 10 -2008, Public
Works Trust Fund Low Interest Loan Application
Summary: There is an opportunity to apply for a low - interest loan from the Washington State
Public Works Board, under the 2014 Public Works Trust Fund (PWTF) construction loan program.
Application is due May 12, 2012. Staff is proposing to apply for a $12.5 million loan for the
design and construction contracts for phase 2 of the CSO Reduction Program.
Recommendation: Authorize staff to prepare and submit an application for a low- interest
loan to support Phase 2 of the CSO Reduction Program through the 2014 PWTF
construction loan program and authorize the City Manager to accept and sign the loan
agreement, if offered by the PWTF.
Background /Analysis: The CSO Reduction program implements the Ecology- mandated CSO
Reduction Plan. The Plan is intended to reduce CSOs in to Port Angeles harbor to meet required
regulatory limits. The Phase 1 CSO Project has been designed, and construction is scheduled to be
complete about December 2013.
The CSO Phase 2 Project was identified in the 2006 CSO Reduction Facilities Plan and subsequent
amendments. Project elements include replacement of Pump Station 4 with a new station which
has a capacity of 28 million gallons per day (mgd), construction of a gravity diversion sewer (Front
Street Diversion Sewer) to convey flow directly from the location of CSO 008 to the new pump
station, and tie -in to the new force mains constructed in Phase 1. Under terms of Agreed Order
3853 from the Washington Department of Ecology (Ecology), the project must be completed by
December 31, 2015.
The Public Works Board provides construction loans to local governments to finance critical
public infrastructure systems. Local governments may use the funding to upgrade infrastructure,
improve public health and safety, respond to environmental issues, promote economic
development, or upgrade the performance of their systems. The CSO Reduction Program qualifies
for these loans.
N: \UACTinal\CSO Phase 11 Program Low Interest Loan Application.doc
CSO Phase II Program Low Interest Loan Application.doc
May 13, 2008
Page 2
The PWTF construction loan program for fiscal year 2014 is particularly advantageous for the City
because of the timing of funding, the loan can be applied to pre- construction and construction
costs, and the PWTF program has been fully funded for the 2014 cycle. The interest rate for a 20-
year loan is 1 %, and no local match is required. The impact to wastewater CSO Fund rates is
significantly minimized when compared to either a State Revolving Fund loan (interest rate 2.7 %)
or to issuing a bond.
It is requested that Council authorize staff to prepare and submit an application for a low- interest
loan to support Phase 2 of the CSO Reduction Program through the 2014 PWTF construction loan
program and authorize the City Manager to accept and sign the loan agreement, if offered by the
PWTF.
pORTANGELES
WASHINGTON, U.S.A.
Utility Advisory Committee Memo
Date: April 10, 2012
To: Utility Advisory Committee
From: Larry Dunbar, Deputy Director of Power Systems
Subject: Industrial Transmission Electric Rate Letter Agreement
Summary: The Bonneville Power Administration Tiered Rate Methodology went into effect
October 1, 2011. On September 20, 2011, City Council adopted the Industrial Transmission
electric rate ordinance and authorized the City Manager to accept a letter agreement that expires on
April 30, 2012.
Recommendation: Forward a favorable recommendation to City Council to authorize the
City Manager to sign a letter agreement, and to make minor modifications to the letter
agreement, if necessary.
Background /Analysis: On October 1, 2011, the Bonneville Power Administration Tiered
Rate Methodology went into effect. On September 20, 2011, City Council adopted the Industrial
Transmission electric rate ordinance and authorized the City Manager to accept a letter agreement.
The rate ordinance and letter agreement established the methodology and rates for determining the
Industrial Transmission customer's electric bill.
The intent of the letter agreement was to provide a transition during implementation of Tiered Rate
Methodology, which fundamentally changed the way the City provides services to its Industrial
Transmission customer. The letter agreement established a temporary billing protocol through
April 30, 2012 such that in each month if the City's demand is less than the City's contract demand
quantity, the City will provide any available contract demand quantity to its Industrial
Transmission customer. During the first five months of the letter agreement there has only been 1
month when available contract demand quantity has been provided to the Industrial Transmission
customer.
The letter agreement has been satisfactory and the billing protocol should continue. Another letter
agreement is recommended for an additional five -month period. Depending on the cost, benefit,
and risks experienced during the first year, another letter agreement should be considered, which
would coincide with the end of the current Bonneville Power Administration wholesale power rate
period.
Staff recommends that the Utility Advisory Committee forwards a favorable recommendation to
authorize the City Manager to sign a letter agreement.
Attachment: Proposed Letter Agreement
N: \UAC \Final \IT Electric Rate Letter Agreement.doc
April 18, 2012
Harold Norlund, Mill Manager
Nippon Paper Industries USA Co.
1902 Marine Drive
Port Angeles, WA 98363
Re: Agreement. For Power Service Billing
Dear Mr. Norlund:
As you are aware, on October 1, 2011, the Bonneville Power Administration
( "BPA ") implemented a new and untried rate design and billing method for the power
sold to the City. BPA's new rate design has fundamentally changed the way the City
provides service to your plant pursuant to the Industrial Transmission Rate.
To help avoid potential confusion or uncertainty caused by BPA's new rate
structure on September 30, 2011, Nippon and the City entered into a letter agreement.
The agreement was intended to clarify how the City's and Nippon's respective Contract
Demand Quantities will be used in calculating Nippon's electric bill. We believe the
letter agreement has been mutually beneficial and may continue to be mutually
beneficial. Therefore, we would like to establish another temporary billing protocol for
the bills rendered for service during the period May 1, 2012 through September 30, 2012.
The protocol is set out below.
Billing Protocol
In any month in which the City's Demand as determined by BPA is less that the City's
CDQ, the City will add to Nippon's CU CDQ the positive difference, if any, between the
City's CDQ and its Demand as determined by BPA for such month when calculating
Nippon's Demand Charge for such month.
It is our intention to evaluate both the efficacy and the need for this billing protocol prior
to its expiration date.
Finally, the City and Nippon intend to continue to work in good faith to realize short and
longer term power purchase, demand response and wind integration opportunities, that
may be offered by BPA that have the potential to provide benefit to the City and Nippon,
Page — 2
April 18, 2012
utilizing Nippon's unique load characteristics and the City's
utility.
If you find the foregoing acceptable, please sign one copy
return it to me.
Very truly yours,
CITY OF PORT ANGELES
By:
Kent Myers, City Manager
Approved:
By:
Harold Norlund, Mill Manager
Nippon Paper Industries USA Co.
status as a public, municipal
of this letter agreement and
PORTANGELES
WASHINGTON, U.S.A.
Utility Advisory Committee Memo
Date: April 10, 2012
To: Utility Advisory Committee
From: Larry Dunbar, Deputy Director of Power Systems
Subject: Proposed Electric Utility Time of Use Rate Ordinance Recommendations
Summary: On November 1, 2011, City Council directed staff to develop time of use rates as soon
as it is technically feasible to do so. Staff will seek a recommendation from the Utility Advisory
Committee on the recommended time of use rate ordinance at today's meeting.
Recommendation: Forward a favorable recommendation to City Council to continue the
public hearing, close the public hearing, then adopt the proposed time of use rate ordinance.
Background /Analysis: On November 1, 2011, at the conclusion of last year's Electric
Utility rate study, City Council stated that it intended to discontinue the current uniform rates and
establish TOU rates as soon as staff determined it was technically feasible to do so.
On March 13, 2012, the Utility Advisory Committee recommended that City Council proceed with
a public hearing. The staff has determined that implementation of TOU rates will now be
technically feasible upon completion of the AMI System, which is anticipated by the end of this
year. At today's meeting staff will summarize the input received at the April 3, 2012 public
hearing and any additional input received since then.
Staff recommends that the Utility Advisory Committee forward a favorable recommendation to
City Council to continue the public hearing, close the public hearing, then adopt the time of use
rate ordinance.
Attachment: Proposed time of use rate ordinance
N: \UAC \Final \Proposed Electric Utility TOU Rate Ordinance Recommendation.doc
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington, relating to
electricity services and charges making changes to Chapter 13.12 of
Title 13 of the Port Angeles Municipal Code.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY ORDAIN
AS FOLLOWS:
Section 1. Ordinances 2054 as amended, and Title 13 of the Port Angeles
Municipal Code Chapter 13.12 is amended to read as follows:
CHAPTER 13.12 - ELECTRICITY— SERVICES AND CHARGES
13.12.010 - General provisions applicable to all services.
13.12.015 - Tim- of u electric rate
13.12.020 - Uniform electric rate.
13.12.021 - Point of delivery.
13.12.025 - Rate Class assignment.
13.12.030 - Schedule R- 03- Residential service.
13.12.031 - Schedule R -03- Residential service time of use rate.
13.12.040 - Schedule GS- 03- General service.
13 12.0401.Schedule GS- 03- General service time of use rate.
13.12.041 - Schedule GD- 03- General service demand.
13 12 0411 Schedule GD -03- General service demand time of use rate
13.12.042 - Schedule NP- 03- Nonprofit tax- deductible.
13.12.0421.Schedule NP- 03- Nonprofit tax - deductible time of use rate.
13.12.043 - Schedule GD- 04- General service demand - primary metered.
1 12 044 - Scl -dule GD -04- eneral service demand- .rimar metered time . u e
rate.
13.12.060 - Schedule PS- 03- Primary service.
13.12.061 - Schedule PS- 03- Primary service time of use rate.
13.12.071 - Schedule IT- 03- Industrial transmission.
13.12.072 - Schedule L- 03- Lighting.
13.12.073 - Schedule MW- 03- Municipal waterpumping.
13.12.074 - New or expanded loads.
13.12.075 - Schedule MW-03-Municipal water pumping time of use rate.
13.12.080 - Contract sales and purchases.
13.12.100 - Electrical work permits and fees.
13.12.110 - Contract and administration charge.
13.12.015 — Time of use electric rate.
After City Council formally accepts the Advanced Metering Infrastructure System the monthly
rate for electricity consumed shall be in accordance with Sections 13.12.031, 13.12.0401,
13.12.0411., 13.12.0421., 13.12.044 13.12.061 and 13 12 075. The monthly rate includes all
applicable taxes.
13.12.020 - Uniform Belectric rate.
Before the City Council formall accepts the Advanced Metering Infrastructure System. Tthe
monthly rate for electricity consumed shall be in accordance with sections 13.12.030,
13.12.040 13.12 041 13.12.142 13.12.043 13.12.160 through 13.12.073, and the demand
response credits in accordance with Sections 13.12.031.D 13.12.0401.E and 13.12.0421.D.
The monthly rate includes all applicable taxes.
1 — Sched
13.12.03 u e
le R -03- R service time of use rate.
A Applicability
This schedule annlies throughout the City for domestic uses in single family residences,
individual a.artments or far s. Se.aratel metered services incidental to single family
residential and farm ser is a be s rved under hi chedule.
B. Character of Service.
Sixty cycle, alternating current, 120/240 volts nominal, single phase service will be furnished
under this schedule. supplied throu • h a in • le meter and one .. int of delivery.
C. Time of Use Rate:
1. Base charge $ i 5.75 per month
2. Month) energy charge between Se tember tand May 31 $0.06700 ser kWh during
heav oad hours $0.05800 per kWh during medium load hours, and $0.05000 per kWh during
light load hours.
. Monthly energy charge between June 1 and August 31 $0.06930 ner kWh durin heav
load hours '.0.0599 per kWh during medium load hours, and $0.04520 ner kWh during light
load hours.
-2-
4. Heavy load hours are all hours from 6:00:00 a.m. to 1:59:59 p.m. Monday through
Saturda . Medium load hours are all hours from 2:00:00 .m. to 9:59:59 .m. Monda
through Saturday. Light load hours are all other hours Monday through Saturda all day
Sunda and all da on North American Electric Reliabilit Cor.oration s.ecified holida s.
Pacific Prevailing Time applies (Pacific Standard Time or Pacific Daylight Time, as
a l .
icable
D. Demand Response Credits.
Devices controlled by the City during demand events. providing the customer has not disabled
the controls or opted out of participation, shall receive a credit as follows:
1. Water heater load control switch $10.00 credit per month.
2. Smart thermostat or home area network $10.00 credit per month.
3. Water heater load control switch and smart thermostat '.10.00 credit .er month.
4. Thermal storage system $10.00 credit per month.
13.12.0401. Schedule GS -03 - General service time of use rate.
A. Applicabilit . T is schedule a. .lies to all accounts not covered b o her rate schedules with
the following tunes of service:
1. 120/208 or 120/240 volts single or three phase service and of 400 amps or smaller
2. 240/480 or 277/480 volts, three phase, service panel of 200 amps or smaller.
3. Municipal traffic si•nal and street lights.
4. Municipal emergency mana•ement systems.
5. Cable television s stem and other communications s stems single phase power supplies in
accordance with Section 10.2 of Ordinance no. 3116.
B. Character of Service. Sixty cycle, alternating current at such phase and voltage as
the City may have available will be furnished under this schedule, applied through a single
meter and one .oint of delive
C. Time of Use Rate:
1. Base Charge
a. Single phase $21.50 Her month
b. Three phase $53 75 per month
c. Municipal traffic signal $179.00 per month
d. Municipal street light $128.90 er month
e. Munici.al emer•enc mana•ement s stem '.27.20 .er month
2. Month) Energy Charge between September 1 and May 31 $0.06800 kWh during heavy load
hours, $0.05800 per kWh during medium load hours, and $0.05000 per kWh during light load
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hours.
3. Monthly Energy Charge between June l and August 31 $0 07040 Her kWh during heavy load
hours. $0 _Q529 •er kWh during medium load hours. and $0.04520 per kWh during light load
hours.
4. Heav load hours are all hours from 6:00:00 A.M. to 1:59:59 P.M. M nda throu h
aturda Medium 1.ad hour are all hours fr.m :00:10 P. to 9:59:5 P.M. .nda
through Saturda . Light load hours are all other hours Monday through Saturday, all day
Sunday nd all da on North American Electric Relia ilit Co oration s ecified holida s.
Pacific Prevailin Time a lies (Pacific Standard Time or Pacific Dayli•ht Time as
applicable).
5. The base charges for municipal traffic signals and street lights includes maintenance of
existin$luminaries and controls by the Public Works and Utilities Department.
6. The unici.al emer•enc man. •ement s stem b.se ch.r•e shall a..1 to s stems with a
norm s.eratin• 1.ad of 150 watts or 1
which shall n.t be r
ired to be metered
D. Mu ici.al Street Li •hts. The electric tilit rates for munici•al str et liehtin
the cost of .rovidin• service. In different areas of the Cit the Department shall meter
representative 150 and 200 watt street lights. Each light so metered shall be charged a base
char The monthly energy charge shall be determined by multiplying the number of street
light fixtures. times the monthly consumption determined by the metered !Mgt_
is
E. Demand Re ..nse Credi s. Devices contr.II d by the Cit rin• demand events,
rovidin the customer has not disabled the controls or opted out of participation shall receive
a credit as follows:
1. Water heater load control switch '.10.00 credit •er month.
2. Smart thermostat or home area t $.00 per m o
nework 10 credit nth.
3. Water heater load control switch and smart thermostat $10.00 credit per month.
4. Thermal storage system $10.00 credit per month.
hall rec. er
13 12.0411. Schedule GD -03 - General service demand time of use rate.
A. A licabilit . Thi chedule a lies to all n c vered b other rate schedul with the
followin• t •es of service:
1. 120/208 or 120/240 volts_sin • le or three phase service panel larger than 400 amps.
2. 240/480 or 277/480 volts, three phase service Hanel larger than 200 amps.
B. Character of Service. Sixty c cle alternatin• cu ent at such phase and voltage as the City
may have available will be furnished under this schedule, pplied through a single meter and
one point of delivetL
C. Time of Rate:
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1 Base Charge:
a. Single phase $42.95 per month
b. Three phase $107.40 ner month
2. Monthly Energy Charge between September 1 and Mav 31 $0 04660 per kWh during heavy
load hours $0.04660 ner kWh during medium load hours and $0 03750 per kWh during light
load hours
3. Monthly Energy Char•e .etween June 1 and Au u 1 0.04820 per kWh durin_ heavy
load hours $0 04820 ner IcWh during m edium load hours and $0 03390 per kWh during light
load hours.
4. Heav load hours are all hours from 6:00:00 A.M. to 1:5':59 P.M. Monday through
aturday. Medium load hours are all hours from 2:00:00 P.M. to 9:59:59 P.M.. Monday
throu • h Saturda . Li ht load ho rs are all her hours Monda throu h aturda all da
Sunday, an. all day on Noah American Electric Reliability Corporation specified holidays
Pacific Prevailin• Time anlies Pacific tandard Time or Pacific Da li•ht Time as
applicable),
5. Billing Demand:
a. Billin' demand for each month shall be based on the maximum hour of KVA (apparent
wowed_ during Heavy Load Hours
b. Monthly Demand Charge between Sete er 1 and May 31 $3.50 per KVA for 95% of all
KVA and $9.80 per KVA for 5% of all KVA.
c. Monthl Demand Char. e between June 1 and August AugualL$3.50 per KVA for 95% of all KVA
and $9.06 ner KVA for 5% of all KVA.
13 12 0421 Schedule NP -03 - Nonprofit tax - deductible — time of use rate.
A. Annlic_ability. This schedule apnlies to all nonnrofit tax - deductible organizations.
B. Character of Service. Sixty c cte alternatin. current at such phase and volta•e as the City
ma have available will e furnished under this schedule, 1pp ied through a single meter and
one point of delivery.
C. Time of Use Rate;
1 Base Charge
a. Single hase $21.50 per month
b. Three .hase ',53.75 .er month
2. Monthl Energy Charge between September 1 and Mati31 $0.07110 per kWh durin_ heavy
load hours. $0.05770 per kWh during medium load hours. and $0.04970 ner kWh during light
load hours.
3. Monthly Energy Charge between June 1 and August 31 $0.07360 kWh during heav load
h urs. $0.05960 ner kWh during medium load hours. and $0.04490 ner kWh during light load
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hours
4. Heavy load hours are all hours from 6:00:00 A.M to 1:59'59 P.M., Monday through
aturda• . Medium load hours are all hours from 2:00:00 P.M. to :5 :59 P.M.. Monday
through Saturday Light load hours are all other hours Monday through Saturday. all day
Sunday and all day on North American Electric Reliability Corporation specified holidays.
Pacific Prevailint Ti e ...lies P.cifc Standard Time or Pacific Da light Time as
applicable).
D Dema d Res on e Credits. Devices c.ntrolled b the C't durin• de and events
.rovidint the customer has not disabled the controls or o.ted out of .artici.ation shall receive
a credit as follows:
1. Water eater load c. tr.l witch ',10.00 credit .er month
2. Smart thermos at
ome area network
10.00 credit .er m.n
3. Water heater load control switch and smart thermostat $10.00 credit per month.
4 Thermal storage system $10.00 credit per month.
13.12.044 Schedule GD -04 - General service demand — primary metered — time of use rate.
A. A licabilit . This sc e. ule a. • lie to all account not cove - • • other rate sch-dules with
the followingdynes of service:
1. 120/208 or 120/240 volt s. single or three nhase. service panel larger than 400 amps.
2. 240/480 or 277/480 volts three .hase service .anel lar•er than 200 am .s.
3. When electric current is measured at .rims volta e and deliver to the customer is at
secondary voltage.
B. Character of Service. Sixty cycle. alternating current at such phase and voltage as the City
may have available will be furnished under this schedule. applied through a single meter and
one point of delivery_
C Time of Use Rate•
1. Base Charge:
a. Single phase $42.95 per month
b. Three phase $107.40 per month
2. Monthly Energy Charge between September 1 and May 31 $0.04590 per kWh during heavy
load hours. $OA4590 per kWh during medium load hours. and $0.03690 per kWh during light
Toad hours.
3. Monthly Energy Charge between June 1 and August 31 $0.04740 per kWh during heavy load
hours ',0.04740 .er kWh durin• medium load hours and ',0.03330 •er kWh durin• li •ht load
hours.
4. Heavy load hours are all hours from 6:00:00 A.M. to 1:59:59 P.M. Monday through
Saturday. Medium load hours are all hours from 2:00:00 P.M to 9:59:59 P.M. Monday
through aturday. Light load hours are all ther hours Monda throughhSaturday all day
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ur day and II da on North American Electric Reliabilitycorporation specified holidays.
Pacif Prevailin Time a•.lies Pacific Standard Time or Pacific Da light Time as
applicablet
5. Billin Demand:
a. Billing demand for each month hall be .a ed on the maximu h•ur of KVA a aren
wer during Heavy Load Hours.
Monthly Demand Charge between September 1 and Mav 31 $3.45 per KVA for 95% of all
KVA and $9.80 er KVA for 5% of all KVA.
c. Monthly Demand Charge between June 1 and August 31 $3.45 ner KVA for 95% of all KVA
and $9.06 oer KVA for 5% of all KVA.
13.12.061 Schedule PS -03 - Primary service — time of use rate.
A. Applicabilit . This schedule a. .lies to .II accounts which own and operate a •rimary voltage
distribution system with a connected load • reater than 1 000 KVA.
B. C. • racter of Service. Service • •e furnished under this schedule is unre• ulated three .h. e
sixty c cle alternating current at prima
schedule shall se •rovided and metered at the .oint s of interconnec i•n of the distribution
facilities of the customer and the City,
C. Time of Use Rate:
1. Base Charg286.35 per month
2. Monthly Energy Charge between September 1 and May 31 $0.04100 per kWh durint heavy
load hours. SO 04100 ner kWh during medium load hours. and $0.03300 per kWh during light
load hours.
Monthly Energy Charge between June 1 and August 31 $0 04240 per kWh during heavy load
hours. 0.04240 ner kWh during medium Ioad hours. and $0.02980 per kWh during light load
hours.
4. Heav •ad hours are all hours from 6:01:00 A.M. to 1:5':5' P M. Monda through
voltage, 12.5 KV nominal. Service under this
Saturda . Medium load hours are all hours from 2:00:00 P M. to 9:59:59 P.M., Monday
through Saturday Light load hours are all other hours Monday through Saturday all day
Sunday, and all day on North American Electric Reliability Corporation specified holidays.
Pacific Prevailin Time a lies Pacific Standard Time or Pacific Da li ht Time as
a livable .
5. Billing Demand:
a. Billing demand for each month shall be based on the maximum hour of KVA (apparent
power) during Heavy Load Hours.
Monthly Demand Charge between September 1 and Mav 31 $4.30 ner VA for 95% of all
KVA and $9.80 ner KVA for 5% of all KVA.
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c Monthly Demand Charge between June 1 and August 31 $4 30 per KVA for 95% of all KVA
and $9.06 per KVA for 5% of all KVA.
13.12.075 Schedule MW -03 - Municipal water pumping — time of use rate.
A, Annlicabilit . This schedule applies to munici.al water py_mping facilities where the
connected load is greater than 500 KVA,
13. Restrictions. Timers a'.roved b the Public Works and Utilities Department shall be
installed to prevent pumping durinI restricted hours as determined b the Public Works and
Utilities Department.
C. Character of Service. Service to be furnished under this schedule is three phase. sixty cycle,
alternatin• current at such phase and voltage as the City may have available will be furnished
under this schedule, applied through a single meter and one point of delivery.
D. Time of Use Rate:
1. Basic Charge_$286.35 per month
2. Monthly Energy One between September 1 and May 31 $0.06440 per kWh during heavy
load hours 1.0.06440 per kWh during medium load hours, and $0.03210 per kWh during light
load hours.
3. Monthly Energy Charge between June 1 and August 31 $0.06650 per kW h during heavy load
hours. $0.06650 per kWh during medium load hours. and $0.02900 per kWh during light load
hours.
4. Heav load hours are all hours rom 6:00:00 A.M. to 1:59:59 P.M. Mond a throu•h
Saturday. Medium load hours are all hours from 2:00 00 P M. to 9:59:59 P.M . Monday
through Saturday. Light load hours are all other hours Monday through Saturday. all day
unda and all da on North Americ n Electric Reliabilit o oratio s e Tied h lida s.
Pacific Prevailing Time ankkLiPacific Standard Time or Pacific Daylight Time,_as
a licable .
5. Billing Demand:
a. Billing demand for each month shalt be based on the maximum hour f KVA (apparent
power) during Heavy Load Hours.
b. Wnthly Demand Charge between September 1 and Mav 31 S3.65 rer KVA fir 5% of all
KVA and $9.80 per kW for 5% of all KVA.
c. Months Demand Charge between June 1 and August 31 $3.65 per KVA for 95% of all KVA
and $9.06 per KVA for 5% of all KVA.
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Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivener's /clerical errors, references, ordinance numbering,
section /subsection numbers and any references thereto.
Section 3 - Severability. If any provisions of this Ordinance, or its application to
any person or circumstances, are held invalid, the remainder of the Ordinance, or application of
the provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 - Effective Date. This Ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum. This
ordinance shall take effect five (5) days after passage and publication of an approved summary
thereof consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of April, 2012.
MAYOR, CHERIE KIDD
ATTEST: APPROVED AS TO FORM:
Janessa Hurd, City Clerk William E. Bloor, City Attorney
PUBLISHED: 2012
By Summary
G: \LEGAL\a ORDINANCES& RESOLUTIONS \ ORDINANCES.2012105 - Electric- TimeofUse.Chapter 3.12.. 02.22.12docx.docx
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