HomeMy WebLinkAboutAgenda Packet 04/13/2004 UTILITY ADVISORY COMMITTEE
PUBLIC WORKS CONFERENCE ROOM
PORT ANOELES~ WA
APRIL 13~ 2004
3:00 P.M.
AGENDA
I. CALL TO ORDER
II. ROLL CALL
III. APPROVAL rlF' IV~INUTES ~'OR MARCH ~ 2004
IV. LATE ITEMS
A, WATER LEAK DETECTION RESULTS
B, WATER ~UALITY REPORT
UTILIZATION OF ~,3 MG TANK AT ~AYONI[R
D. SOLID WASTE TRANSFER STATION UPDATE (VERBAL)
SOLID WASTE INTERLOCAL AGREEMENT UPDATE (VERBAL)
G. [LECTRONIC PACKET DISTRIBUTION
VI. NEXT MEETING DATE - ~AY 1 I,
VII. AD4OURNHENT
UTILITY ADVISORY COMMITTEE
Port Angeles, Washington
March 9, 2004 ~.~
I. Call to Order:
Vice Chairman Erickson called thc meeting to order at 3:00 p.m.
IL Roll Call:
Members Present: Vice Chairman Erickson, Mayor Headrick, Councilman Braun (sitting in
as Council Alternate for Councilman Williams), Dean Reed, Allen Bentley
Members Absent: Chairman Rogers
StaffPresent: Craig Knutson, Glenn Cutler, Scott McLain, Gary Kenworthy, Ken
Ridout, JcffYoung, Tom McCabe, Cate Rinehart
Others Present: Brian Gawley - Daily News
Paul Lamoureux - Citizen
A1 Hare - Citizen
Barney Munger - Citizen
IIL Approval of Minutes:
Vice Chairman Erickson asked if there were any additions or corrections to the meeting minutes
of February 10, 2004. Dean Reed moved to approve the minutes. Mayor Headrick seconded the
motion, which carried unanimously.
IV. Discussion Items
A. Fee Reduction Request For Rayonier
Glenn Cutler, Director of Public Works and Utilities, reviewed the request for a reduction fee for
processing leachate from the Mount Pleasant Landfill indicating a recommendation of 150% of the rate
established for waste received from within the City limits. There was a short discussion.
Allen Bentley moved to recommend City Council reduce the Rayonier leachate charge from $0.04
to $0.03 a gallon. Dean Reed seconded the motion, which carried unanimously.
UTILITY ADVISORY COMMITTEE
March 9, 2004
B. Morse Creek Hydroelectric Status Report
Scott McLain, Deputy Director for Power Systems, pointed out that flow negotiations were completed
and the plant would be going online for continuous operation this week. City staffwill operate the plant
with a review scheduled within a six to twelve month period. The evaluation will indicate whether the
plant should be kept, leased, or sold. There was a brief discussion.
No action taken. Information only.
C. Solid Waste Export And Transfer Station System Interioeal Agreement
Glenn Cutler, Director of Public Works and Utilities, reviewed the information contained in the packet,
responded to questions, and provided clarification. A discussion followed. It was noted that some
revision in wording would be appropriate.
Dean Reed moved to recommend the interloeal agreement concepts be approved by City Council.
Mayor lteadriek seconded the motion, which carried unanimously.
V. Late Items - none
FI. Executive Session
The regular meeting adjourned at 4:40 p.m. for an executive session. The executive session adjourned at
4:55 p.m. and the regular session reconvened.
FIL Next Meeting: The next meeting will be April 13, 2004.
FIIL Adjournment: The meeting was adjourned at 4:55 p.m.
Vice Chairman Erickson Cate Rinehart, Administrative
Assistant
3/10/04
N:~PWKS~LIGHTxCONS\CATE~aargmeet.wpd
2
pOR?ANGE s
W A S H I N G T O N, U. $. A.
UTILITY ADVISORY COMMITTEE MEMO
DATE: April 13, 2004
TO: UTILITY ADVISORY COMMITTEE
FROM: Bill Beverford, Superintendent, Water/Wastewater Collection Division
SUBJECT: Leak Detection Results - 2004
Summary: The City has utilized leak detection companies for the past fourteen years to detect
water leaks in the distribution system. During the past five years, these surveys have recovered
183,600 gallons per day, or 67,014,000 gallons per year of water loss. Detecting and repairing
these leaks results in the utility becoming more efficient in the areas of water conservation and
recovery of lost water revenue. This year's leak detection survey was performed from March
15th through March 19th. The estimated combined water loss that was detected and repaired was
found to be 7,920 GPD.
iRecommendation: Information Only.
Background/Analysis: Each year the Water/Wastewater Collection Division contracts with a
leak detection company to perform a survey of one-fifth of the water distribution system.
Utilities Services Group conducted the survey this year. Extremely sensitive sound amplification
instruments and computer based correlations are used for pinpointing these leak locations. City
crews spend about ten days preparing for the contractor's equipment by locating and uncovering
the necessary contact points in the system.
The general area covered was south of Lauddson Blvd., High School and College areas of the
distribution system. This year a total of approximately 25.04 miles were surveyed including all
intersecting lines. Approximately 40 hours were spent on this project and a total of three leaks
were found within our distribution system. Additionally, two leaks on the customer side were
found and notification was passed on to them. The water loss due to leakage was estimated to
be, excluding the customer side leaks, approximately 7,920 GPD, which would equal 2,890,800
gallon per year.
All of the detected leaks have been repaired.
Attach: Summary of survey and Pinpointing Report.
UACMemo-LeakDet4)4
Summary of Survey and Pinpointing Report
Client: City o£Port Angeles Date: 03/31/2004
Period Covered: 02,1.~04- 03/I9/04
TOT)Cl.. AxNNUAL WATER LOSS
General Area Covered: S ofLauridson Blvd, High
School and College areas of the /~bzxrmi~' ¢~Ik GP~{ :(rrll~db0tJrxh°ur$¢daY xdaY~/YC~rl
water distribution system
2,89t3,800.0 GALLONS
S UR ~'E Y DA TA
Distance Sum'eyed: lot-,0/.000 feet, 25.040 miles
Time Spent Surveying: 25.33 hours
Points Surveyed } Access Points Requiring further investigation
Valves 298 Leaksounds on: Valves [ 4
Services 226 Hydrants I 1
Other -q t Se~dces1[ 8
714 Other i 0
Total
Total 13
PEVPO1NTING DATA
LEAK TYPE NUMBER TI~ME SPENT TOTAl_ TOTAL, LARGEST, LARGEST. SMALLESI SMALLEST, ] AVERAGE
MAIN LINE [ { 1.25 '[ 7200.0 5.0 I 7200.0 5.00 I 7200'0014 5.00
o*l~ i I i i,[ ,
TOTALS 3i 2.25 5.50i 7920! m.a. i a.a n.a [ n.a 1.83
Sires [nvesugarec~ tbr ?inpomtmg ! 13
Other Fime Sr~ent on Project !includes 9mvomtmg ~&ise 'eak sounds~ i 12.42 hrs.
WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE: April 13, 2004
TO: UTILITY ADVISORY COMMITTEE
FROM: BILL Beverford, Superintendent, WaterFvVastcwater Collection Division
SUnJECT: WATER QUALITY REPORT (2003)
Summary: The Washington State Department of Health requires that every water system
provide an annual Water Quality Report to its customers. The report is to contain information on
the potential contaminants present in the water supply that customers receive. The attached
Water Quality Report for the Port Angeles Water Supply has been prepared for distribution to the
City's water customers.
Recommendation: For Information Only.
Background/Analysis: In 1996 Congress passed amendments to the Safe Drinking Water Act
that included a mandate for the Environmental Protection Agency (EPA) to require cormnunity
water systems to provide each of their customers with a "Consumer Confidence Report, (CCR)"
every twelve months. This year's report, using 2003 data, will be delivered to all City of Port
Angeles water customers with the May utility billing statements, along with a public information
announcement in the local paper, and posted on the City's web site. This year's report must be
distributed by July 1, 2004.
The attached Water Quality Report for calendar year 2003 has been developed in accordance
with the EPA/CCR regulations. The regulations require information on the quality of the water
delivered by the system, and characterization of any risks from exposure to contaminants in the
drinking water, in an accurate and understandable manner. The City was also required to provide
information to its wholesale customer, the Clallam County Public Utility District, by April 1st.
Attachment: Water Quality Report - 2003
City of Port Angeles
Water Quality Report - 2003
Dear Water Customer:
The City of Port Angeles is pleased to provide this annual Water Quality Report. Its purpose is to tell
you about the high quality of the City's water and water system. This report is a summary of the quality
of water provided in 2003. It is a record reflecting the hard work by City employees to bring you water
that satisfies all of the requirements of the national Safe Drinking Water Act.
Is my water safe?
Last year, as in years past, your tap water met all U.S. Environmental Protection Agency (EPA) and
state drinking water health standards. The City of Port Angeles vigilantly safeguards its water supply
and once again we are proud to report that our system has provided you, the customer, with safe,
reliable, and high quality ch'inking water. This report includes details about where your water comes
from, its quality and how it compares to stringent standards set by regulatory agencies. We believe that
customers who are well informed are able to make better decisions about their drinking water supply.
Do I need to take special precautions?
Some people may be more vulnerable to contaminants in drinking water than the general population.
Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who
have undergone organ transplants, people with HIV/AIDS or other immune disorders, some elderly, and
infants can be particularly at risk from infections. These people should seek advice about drinking water
from their health care providers. EPA/Centers for Disease Control (CDC) guidelines on appropriate
means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available
from the Safe Drinking Water Hotline (800-426-4791).
Where does my water come from?
The source for the City of Port Angeles Water System is a Ranney Collector (well) located on the east
bank of the Elwha River near river mile 2.8, in Section 3} T 30 N, R 7 W. The system identification
number is 68550M. The Ratmey Collector has been classified as groundwater under the influence
(GWI) of surface water. This designation requires the City to meet requirements of the Surface Water
Treatment Rule (SWTR). Regulatory compliance options available under the SWTR include filtration
and complying with criteria to avoid filtration.
The City and the Washington State Department of Health have negotiated an agreement that will
effectively meet the filtration avoidance requirements by the construction of a federally-funded
municipal water treatment facility under the Elwha River Ecosystem and Fisheries Restoration Act. In
the agreement, the water treatment facility will be in place before dam removal begins. This is
referenced in the Bilateral Compliance Agreement, (BCA), Docket # 00-02-014.
Source water assessment and its availability:
Water from the Rarmey Collector is tested following the guidelines established by the Washington State
Department of Health (DOH) to detect potential contaminants that could reasonably be expected to be
found in drinking water.
Because most of the land through which the Elwha River flows is inside the Olympic National Park,
there is limited opportunity for human contamination of the water. Contaminants that might be expected
in untreated water include; biological contaminants, such as viruses and bacteria, inorganic
contaminants, such as salts and metals, pesticides, and herbicides, organic chemicals, from industrial or
petroleum use, and radioactive materials.
Why are these contaminants in my drinking water?
Drinking water, including bottled water, may reasonably be expected to contain at least small amounts
of some contaminants. The presence of contaminants does not necessarily indicate that water poses a
health risk. More information about contaminants and potential health effects can be obtained by calling
the EPA's Safe Drinking Water Hotline (800-426-4791). This information can also be accessed at the
EPA's website, www.epa.gov/safewater/ccrl.html. The sources of drinking water (both tap water and
bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. As water travels over
the surface of the land or through the ground, it dissolves naturally occurring minerals and, in some
cases, radioactive material, and can pick up substances resulting from the presence of animals or human
activity.
Microbial contaminants, such as viruses and bacteria, may come from sewage treatment plants, septic
systems, agricultural livestock operations, and wildlife.
Inorganic contaminants, such as salts and metals, can be naturally occurring or result from urban
stormwater runoff, industrial, or domestic wastewater discharges, oil and gas production, mining, or
fanning.
Pesticides and herbicides, may come from a variety of sources such as agriculture, urban stormwater
runoff, and residential uses.
Organic chemical contaminants, including synthetic and volatile organic chemicals, which are by-
products of industrial processes and petroleum production, can also come from gas stations, urban
stormwater runoff, and septic systems.
Radioactive contaminants, can be naturally occurring or be the result of oil and gas production and
mining activities.
In order to ensure that tap water is safe to drink, EPA prescribes regulations that limit the amount of
certain contaminants in water provided by water systems. Food and Drug Administration (FDA)
regulations establish limits for contaminants in bottled water and must provide the same protection for
public health. For some constituents, DOH prescribes lower maximum contaminant levels than EPA
does.
How can I get involved?
Water Conservation Tips
Water conservation measures are an important first step in protecting our water supply. Such measures
not only save the supply of our water, but can also cut the cost of water treatment. Here are a few
suggestions.
CONSERVATION MEASURES YOU CAN USE INSIDE YOUR HOME:
1 .) Fix leaking faucets, pipes, toilets, etc.
2.) Install water saving devices in faucets, toilets, and appliances.
3.) Replace old fixtures with new ones. This will reduce water consumption by nearly one-half.
4.) Wash only full loads of laundry.
5.) Do not use the toilet for a trash disposal.
6.) Take shorter showers. Do not let the water nm while shaving, washing, brushing teeth,
or cleaning fruits or vegetables.
7.) Soak dishes before washing. Run the dishwasher only when full.
YOU CAN CONSERVE OUTDOORS AS WELL:
1 .) Water the lawn and garden in the early morning or evening.
2.) Use mulch around plants and shrubs.
3.) Repair leaks in faucets and hoses. Use water-saving nozzles.
4.) Use water from a bucket to wash your vehicle. Save the hose for rinsing.
FOR MORE INFORMATION:
The City of Port Angeles Council meets at 6:00p.m. on the 1st and 3rd Tuesday of each month at City
Hall, 321 E. 5tn Street. Information about the City's utilities may be found on the web site: www.ci.port-
angeles.wa.us. If you have questions, the City of Port Angeles Water System Superintendent may be
reached at (360) 417-4855 or by email at bbeverfurd~,cit¥ofpa.us.
Variance and Exemptions
In 2003 the City of Port Angeles requested and was approved to reduce monitoring of
Disinfection/Disinfectants by Products by the DOH. Having met the sampling requirements agreed to
and those sampling results to be below the Maximum Contaminant Levels (MCL's) of Trihalomethanes,
Halo-Acetic Acids (HAA(5)'s) and Total Organic Carbon (TOC's).
The City's water system operates under two Bilateral Compliance Agreements (BCA's) with the DOH:
Docket # 7207 - Covering of Uncovered Finished Water Supply Reservoirs and Installation of
Corrosion Control, (All five reservoirs are now covered and will proceed with required sample testing to
determine if Corrosion Control measures will be necessary), Docket # 00-02-014 - Groundwater Under
the Influence of surface Water. Details for both of the BCA's are available upon request from the City
of Port Angeles Water Superintendent at (360) 417-4855 or by email at bbeverford~cityofpa.us.
3
Term Definition
ug/L ug/L: Number of m/crograms of substance in one liter of water
mg/L mg/L: Number nf milligrams of substance in one liter of water
ppm ppm: parts per mill/on, or milligrams per liter (mg/L)
ppb ppb: parts per billion, or micrograms per liter 0tg/L)
ppt ppt: parts per trill/on, or nanograms per liter
ppq ppq: parts per quadrillion, or picograms per liter
pC//L pCi/L: picocuries per liter (a measure of radioactivity)
mrem/yr mrem/yr: millirems per year (a measure of radiation absorbed by the body)
MFL MFL: million fibers per liter, used to measure asbestos concentration
NTU NTU: NephelomeUSc Turbidity Units. Turbidity is a measure of the cloudiness of the water.
We monitor it because it is a good indicator of the effectiveness of our filtration system.
positive samples/month positive samples/month: Number of samples taken monthly that were found to be positive
positive samples/yr positive samples/yr: The number of positive samples taken that year
positive samples positive samples/yr: The number of positive samples taken that year
% positive samples/month % positive samples/month: Percent of samples taken monthly that were positive
% killed or inactivated % killed or inactivated: Percentage of viruses/bacteria killed or inactivated by trealment
method
CFU / mL CFU/mI: Colony Forming Units per milliliter
NA NA: not applicable
ND ND: Not detected
NR NR: Monitoring not required, but recommended.
Term Definition
MCLG MCLG: Maximum Contaminant Level Goal: The level ora contaminant in drinking water
below which there is no known or expected risk to health. MCLGs allow for a margin of
safety.
MCL MCL: Maximum Contaminant Level: The highest level of a contaminant that is allowed in
drinking water. MCLs are set as close m the MCLGs as feasible using the best available
treatment technology.
TT TT: Treatment Technique: A required process intended to reduce the level of a contaminant
in drinking water.
AL AL: Action Level: The concentration ora contaminant which, if exceeded, triggers
treatment or other requirements which a water system must follow.
Variances and Exemphons Variances and Exemptions: State or EPA permission not to meet an MCL or a treatment
technique under certain conditions.
MRDLG MRDLG: Maximum residual disinfection level goal. The level of a drinking water
disinfectant below which there is no known or expected risk to health. MRDLGs do not
reflect the benefits of the use of disinfectants to control microbial contammants.
MRDL MRDL: Maximum residual disinfectant level. The highest level of a disinfectant allowed in
drinking water. There is convincing evidence that addition of a disinfectant is necessary for
control of microbial contaminants.
MNR MNR: Monitored Not Regulated
MPL MPL: State Assigned Maximum Permissible Level
4
WASHINGTON, U.S.A.
UTILITY ADVISORY COMMITTEE MEMO
DATE: April 13, 2004
TO: UTILITY ADVISORY COMMITTEE
FROM: Stephen Sperr, P.E., Engineering Manager
SUBJECT: Acquisition of Rayonier tank and property
Summary: There is an opportunity to purchase the 5.3 million gallon tank still in ptace on
Rayonier property near the mouth of Ennis Creek and using it for combined sewer flow storage
without having to move it. This could save the City a significant amount of money if the use of
the tank is feasible.
Recommendation: That City staff investigate the viability of purchasing the 5.3 million
tank and land on which it sits from Rayonier.
Background/Analysis: At the February 10, 2004 UAC meeting, Brown and Caldwcll (the City's
wastewater consultant) made a presentation on the alternatives available to reduce Combined
Sewer Overflows (CSO) in thc next 11 years. One element of these alternatives is the choice of
whether to (1) treat all the wet weather flows beyond the capacity of the existing Wastewater
Treatment Plant (WWTP) with a new treatment system near the WWTP, or (2) use the existing
5.3 million gallon above ground steel tank that Rayonier has left on their property near the
WWTP to store excess flows and meter it back into the WWTP for treatment later. On the next
page is a map from Brown and Caldwell's presentation, and shows the location of the tank.
At that time, it was understood that the Rayonier tank would have to be moved to a site closer to
the WWTP in order to use it, so that its current location could be part of the overall
redevelopment of the Rayonier mill site. Recent discussions with City staff and officials from
Rayonier have indicated that the tank could remain at its current location if the City chooses to
use it for storage to reduce the volume and frequency of CSO events. It is for this reason that we
have brought this issue back to the UAC for discussion on whether to continue to pursue this
option.
Rayonier has indicated to City staffthat they would like to know by April 30 if the City has a real
interest in acquiring the tank and the surrounding property, and/or other part(s) of its property
there for locating a new treatment plant. At this time, Rayonier has placed a value of roughly
$2.50 per square foot for all its property at the former mill site, regardless of its future potential
for development. This comes to about $250,000 for property on which to place a new treatment
system, or about $1 million for land if the existing tank site is purchased. But the savings from
not having to move the tank would be about $3 million.
April 13, 2004 UAC Meeting
Rayonier Tank
Page 2 of 2
It is recommended that the Utility Advisory Committee encourage City staff to continue to
pursue the possibility of acquiring the 5.3 mg Rayonier tank and a suitable amount of property on
which it sits by taking the following steps:
1. Direct Brown and Caldwell to complete a phYSical inspection of tank and its piping, using
industry standard testing methods.
2. Discuss the possible purchase of the tank and acquisition of Rayonier property with the
Real Estate Committee.
3. If the tank is structurally viable for use as a storage tank, complete a "due diligence"
investigation of the tank site to confirm the ability to use it as intended.
4. Bring this issue back to the UAC before any action is recommended to City Council.
AxcIMS Viewer Page 1 of 1
htro ://www.clallam.net/aimsxwebsit e/CA_pUblic_htmlcust/MapFrame.htm 04/12/2004