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HomeMy WebLinkAboutAgenda Packet 04/25/2006 UTILITY ADVISORY COMMITTEE PUBLIC WORKS CONFERENCE ROOM PORT ANGELES, WA 98362 APRIL 25, 2006 3:00 P.M. AGENDA I. CALL To ORDER II. ROLL CALL III. ApPROVAL OF MINUTES FOR APRIL 11,2006 IV. LATE ITEMS V. STRATEGIC PLANNING SESSION VI. DISCUSSION ITEMS - (IF TIME PERMITS) A. STORMWATER UTILITY RATES B. WASHINGTON DEPARTMENT OF FISH AND WILDLIFE USE OF CITY FACILITIES C. EXECUTIVE SESSION D. REDUCING LANDFILL FEES FOR CLEANUP OF DERELICT BUILDINGS VII. NEXT MEETING DATE - MAY 9, 2006 VIII. AD..JOURNMENT N:\UAC\FINAL\042S06.wPD UTILITY ADVISORY COMMITTEE GUEST SIGN UP SHEET PRINT NAME ORGANIZATION .. ~l~ ~v t-v- v~ riJ. ' \ G( ') ~"". B. \ , . N: \PWKS\LIGHT\ CONS \ CATE \ SIGNUP.wpd r. UTILITY ADVISORY COMMITTEE Special Meeting Port Angeles, Washington April 11, 2006 b-; L Call to Order: Chairman Reed called the meeting to order at 2:00 p.m. IL Roll Call: Members Present: Chairman Reed, Orville Campbell, Betsy Wharton, Grant Munro (2:04), Karen Rogers Members Absent: None Staff Present: Mark Madsen, William Bloor, Glenn Cutler, Scott McLain, Gary Kenworthy, Mike Puntinney, Larry Dunbar, Tom McCabe, Teresa Pierce, Helen Freilich, Claudia Stromski, Bill McKenzie, Rick Hostetler, Cate Rinehart Others Present: Brian Gawley - Daily News Paul Lamoureux - Citizen Leroy Sproat - Citizen Jim Haguewood - One Group IlL Approval of Minutes: Chairman Reed asked if there were any corrections to the meeting minutes of February 28, 2006. Mayor Rogers moved to approve the minutes. Councilmember Wharton seconded the motion, which carried unanimously. Orville Campbell abstained due to absence at the meeting. Chairman Reed asked if there were any corrections to the meeting minutes of March 14,2006. Orville Campbell moved to approve the minutes. Councilman Munro seconded the motion, which carried unanimously. IV. Strategic Planning Session Jim Haguewood, One Group Chairman, distributed a handout and exchanged ideas and opinions in depth concerning visualizing what the community might be like in the future. Additional exchange was made regarding values, principles, and issue strategies. It was noted that another special meeting was scheduled for April25th to examine the concepts that have been gathered. 1 UTILITY ADVISORY COMMITTEE April 11, 2006 Jl: Discussion Items: A. Repair Of Track Assembly On Landfill D-7R Caterpillar Dozer Bill McKenzie, Fleet Manager, explained that during a recent inspection by NC Machinery the track assembly wear surfaces had been worn beyond allowable tolerances and needed to be fixed. There was a brief discussion. Councilman Munro moved to recommend City Council agree to repair the D-7R Caterpillar bulldozer by NC Machinery. Mayor Rogers seconded the motion, which carried unanimously. B. Conservation Acquisition Agreement Larry Dunbar, Power Resources Manager, advised that under the proposed agreement, the City could provide $575,000 for energy conservation work in progress at Port Angeles Hardwoods, Nippon Paper Industries USA, and K-Ply. It was noted that additional BP A funding for commercial and industrial energy conservation projects could be available through September 30,2009 by entering into the agreement. There was a brief discussion. Councilmember Wharton moved to recommend City Council authorize the Public Works and Utilities Director to enter into the Conservation Acquisition Agreement with the Bonneville Power Administration. Orville Campbell seconded the motion, which carried unanimously. C Solid Waste Rates Larry Dunbar, Power Resources Manager, and Tom McCabe, Solid Waste Superintendent, distributed information regarding the issue. A presentation was given based upon that information which included the topics of public hearing comments, recommended changes based on the public hearing, other recommended changes, and staff comments. There was a lengthy discussion. Staffwas given guidance on proposed solid waste rates and ordinance amendments. No action taken. Information only. D. Landfill Storm water Project 05-18, Change Orders Gary Kenworthy, City Engineer, gave a short overview of the project updating the committee on the various changes that have been done and needed corrective measures. No action taken. Information only. 2 i-m- UTILITY ADVISORY COMMITTEE April 11, 2006 E. Storm water Utility Rates F. Reducing Landfill Fees For Clean Up Of Derelict Buildings G. Washington Department Of Fish And Wildlife Use Of City Facilities All deferred to the April 25th meeting. VI. Special Meeting: Next meeting date: April 25, 2006 - 3 p.m. May 9,2006 VIL Adjournment: The meeting was adjourned at 5:44 p.m. Chairman Reed Cate Rinehart, Administrative Specialist II N:\PWKS\LIGHT\CONS\CA TE\041 I06meet.wpd 3 FORT,NlGBLBS WAS H I N G TON, U. S. A. UTILITY ADVISORY COMMITTEE MEMO DATE: April 25, 2006 To: UTILITY ADVISORY COMMITTEE , FROM: Gary W. Kenworthy P .E., Deputy Director of Public Works/City Engineer SUBJECT: Stormwater Utility Rates Summary: It has been three years since formation of the Stormwater Utility and direction is needed in development of programs and funding. Recommendation: Discuss Stormwater Utili ram and Fundin 0 tions. Background/Analysis: The Stormwater Utility was created (Ordinance 3151) in 2003. During the discussions regarding the Stormwater Utility it was noted that the rates would be reevaluated in three years, our normal utility review period. The current monthly Stormwater Utility Rates are $3.00 per month ($36 Annually) for single-family and duplex property and $3.00 per 4,000 square feet unit of impervious area, with a ten unit/$30.00 cap ($360 Annually), for commercial/multiple property. These fees are collected by the County along with property taxes and in 2005 generated revenues of$357,000 (1490 commercial properties, $124,500, 35%; 6510 residential properties, $232,500, 65%). It was directed by City Council that the funds for the Stormwater Utility be utilized primarily for Capital Improvement Projects to reduce flooding and Combined Sewer Overflow (CSO) impacts along with endangered species act (ESA) training for staff. The charges for services (County processing fees (1 %), utility taxes (8%), training, "- assessments, professional services) reduce the projected annual funds available for capital projects, in 2006 dollars, to approximately $310,000. This is the same value noted in the 2003 Council Memo for the Stormwater Utility formation. The major stormwater project completed using Stormwater Utility funds since the establishment was the Crown Park Stormwater Improvements CSO reduction project completed in 2005. This year the Lincoln Street Storm Drain (4th to 7th) CSO reduction project, Aerial Mapping, Catch Basin Improvements, and Valley Creek Erosion Control are the scheduled projects. The projects for 2007 have not been selected. A matrix of proposed projects prepared in 2003 for the formation ofthe Stormwater Utility is attached along with the proposed 2006-20012 Capital Facilities Project (CFP) list for Stormwater. 1-- . Stormwater Utility Rates April!!, 2006 Page 2 DOE will decide on the looming specter ofNPDES Municipal Stormwater Phase II this year. The City of Port Angeles is currently included as a Phase II community. Ifwe are not successful in being excluded this will result in the need for additional staff to implement, inspect, monitor, and report in accordance with the DOE requirements which will include all those in the Stormwater Management Manual for Western Washington. This unfunded mandate will be a significant impact to the City and developers. Weare currently reviewing the final draft ofthe Phase II permits and will be providing comments to DOE prior the May 19,2006 deadline. Our Stormwater residential monthly rates are low in comparison to similar Cities in western Washington as shown in the following table: City Monthly Residential Rate System Development Charge Port Angeles $3.00 None Anacortes $3.00 $1,126.00 Blaine $4.00 $200.00 Bainbridge $5.00 None Shelton $5.00 None Mount Vernon $6.00 None Port Townsend $6.00 None Gig Harbor $7.00 None Friday Harbor $7.00 $286.00 Edmonds $7.00 $428.00 Poulsbo $8.00 None The rates and system development charges shown in the table above are based on A WC 2004 Survey. The A WC survey is updated every two years and the 2006 survey will be available this coming August. It is clear that with NPDES Phase II additional administration, engineering and planning staff will be needed. Initially one FTE position ($100,000) will be required. Over the next 6 years the 2007-20012 CFP has identified $8,000,000 in projects to be completed. These equate to approximately $1,350,000 per year. Our current rate distributions generate approximately $120,000 of revenue for each dollar collected. To fully fund the annual $1,350,000 would require a rate of $11.25 per month. This $8.25 increase is not a reality and priorities within the staffing and CFP program will need adjustments. In addition we may need to review the commercial (35%) and residential (65%) contributions to the overall revenues. Based on impervious areas for commercial (52%) and residential (48%) an adjustment may be needed to be more equitable. Currently monthly contributions from contiguous commercial properties are capped at 10 equivalent residential units (ERU) or $30.00. Adjusting or removing the cap limits and/or modifying the ERU impervious area from 4000 s.f. are alternate methods to bring the commercial and residential rates to equity. Removing the cap would provide an estimated additional 2600 ERUs or $90,000 in annual revenues at the current $3.00 ERU rate. Reducing the ERU areas from 4,000 s.f. to 3,500 s.f. would not increase the residential revenues but would N:\UAC\Final\stormwater rates 2006.doc Stormwater Utility Rates April 11, 2006 Page 3 raise the commercial revenues by $142,200 with cap or $390,000 without cap at the current $3.00 ERU rate. These options are shown in the following table: Alternates Residential Commercial Total 1. No change (Current) $232,500, 65% $124,500,35% $357,000, 100% 2. Remove ERU cap $232,500, 52% 214,500,48% 447,000, 100% 3. Reduce ERU to 3500 s.f. $232,500, 47% 266,700,53% 499,200, 100% with ERU cap 4. Reduce ERU to 3500 s.f. $232,500, 36% 414,500,64% 647,000, 100% without ERU cap Impervious areas 48% 52% 100% These proposals are for opening the discussion with the UAC on Stormwater Utility Rate adjustments need to meet the CFP program as well as pending NPDES Phase II unfuIl,ded requirements. At minimum, a stormwater engineer/manager position is desired to meet current stormwater design, construction management, consultant management, pursuit of funding opportunities, and monitoring of DOE and other agency pending programs and impacts. N:\UAC\Final\stormwater rates 2006.doc DATE: To: FROM: SUBJECT: ~RTNGELES WAS H I N G TON, U. S. A. UTILITY ADVISORY COMMITTEE MEMO April 25, 2006 UTILITY ADVISORY COMMITTEE Scott McLain, Deputy Director for Po~er Systems Washington Department ofFish and Wildlife use of City Facilities Summary: The Washington Department ofFish and Wildlife (WDFW) would like to utilize City property for fish pens during the demolition of the Elwha River dams. Recommendation: Consider the concept proposed by the WDFW and whether staff should work toward a formal agreement for allowing WDFW to utilize City property to raise Elwha Chinook salmon durin~ demolition of the Elwha dams. Background/Analysis: The Washington Department ofFish and Wildlife (WDFW),is developing a strategy to preserve the Elwha River Chinook salmon during the demolition of the Elwha River dams. This strategy includes rearing Elwha fall Chinook in Morse Creek until about 2014, at which time the fish would be reintroduced in the Elwha River. To accomplish the rearing and releasing of fish into Morse Creek, WDFW is proposing the installation of several fish rearing pens and associated equipment on City property near the Morse Creek Hydroelectric generation facility. This site would allow the WDFW to utilize water from the Morse Creek diversion pipeline to feed water the pens. This water use would preclude the use of that water for generating power, for which the City would need to be compensated. At this time, the WDFW is looking for general agreement on the concept, and that the City would work toward a formal agreement at a later time. The letter outlining the WDFW proposal is attached, and provides more detail of the concept they would like the City to consider. Attachment: WDFW proposal PW 0101_06 [Revised 07/24/03] I. _ .' State of Washington Department of Fish and Wildlife Mailing Address: 600 Capitol Way N . Olympia WA 98501-1091 . (360) 902-2200; TDD (360) 902-2207 Main Office Location: Natural Resources Building. 1111 Washington Street SE . Olympia WA March 23,2006 RECE\VEO , Mr. Glenn A. Cutler, P.E. Director of Public Works and Utilities City of Port Angeles 321 E. Fifth Street Post Office Box 1150 Port Angeles, WA 98362-0217 MAR 2 7 2006 Of POR1 f:\.NGELES C\1'lPt!BUC WORKS RE: Morse Creek Hydropower site Dear Mr. Cutler: In December 2005, Mr. Scott McLain, Deputy Director of Public Works for the city of Port Angeles escorted Department ofFish and Wildlife (WDFW) employees to several locations including city-owned sites such as the Morse Creek hydropower plant. We explored the concept of building a temporary Elwha River Chinook fish rearing station near this plant as part of a strategy to maintain survival ofthis stock when the Elwha River's dams are removed. Mr. McLain was receptive to this concept and suggested I make a more formal proposal to you. In order to continue planning for the implementation of this critical project, and prior to expending any funds, the Department needs to meet with the city to discuss the feasibility of the project. 1 am optimistic that the outcome ofthis meeting would give us both a clear agreement on project design, intent, expectations, and any constraints for the WDFW. Prior to this meeting I hope the city will be ableto provide a written response agreeing to the concepts provided below, pending a formal agreement after negotiation of details, in the coming months. The WDFW, the National Park Service, the city and others are partners in the restoration of the Elwha River. One ofWDFW's goals is to maintain the existence of the Elwha River Fall Chinook stock if the removal of the dams makes the environment unsuitable. for spawning and rearing of this critical stock. Installation of a site to reat, acclimate, and release Elwha Chinook yearlings is part of the strategy to preserve the genetic integrity of this stock. At the yearling life-stage, the Chinook would be transported to proposed ponds at the city's hydropower site on Morse Creek. There they would be reared for a few months and released in early May. Having been reared in Morse Creek water, they will return as adults to Morse Creek rather than the Elwha River. There, their eggs will be harvested and the cycle will begin again. Once the river environment is conducive to spawning, these yearlings will be reared and released at the Elwha River facility to re-establish the stock, and the rearing ponds at the hydropower site will no longer be required. We expect the rearing ponds at the hydropower site to be usedthrough 2014. I . : Mr. Glenn A. Cutler March 23, 2006 Page2 At this conceptual stage, we anticipate the proposed project would consist ofthe following elements: . Use of approximately 4.5 cubic feet per second (CFS) of Port Angeles' water in the months of January through early May of each year. WDFW proposes to tap the waterline using the existing 8" blind flange on the penstock supplying the hydropower station. From there, an underground pipeline would lead to the rearing pond site immediately downstream of the parking area, We understand that using of this water for rearing fish rather than power generation, will be a cost to the city. WDFW is anxious to discuss this Issue. . Four or five above ground fiberglass or vinyl fishponds for rearing the Chinook. The ponds will be 8 to 10 feet wide x 80 to 100 feet long x 4-1/2 feet tall, and brown in color. These ponds will have water supplied by the pipeline and will drain by pipe to a ditch- like channel draining to the creek. Obviously, the precise location of the ponds has not yet been determined. They could be located very close to the existing road or a bit further downstream at a flat area very near the creek. The fish waste in the ponds would be removed while the ponds are in use in accordance with a governing National Pollutant Discharge Elimination System permit. A small, approximately 10' x 20' x 4' structure may be necessary for this. The area in which the ponds are sited will receive compacted gravel surfacing. . A pad for a travel trailer for a person to live in at the site while fish are present. In addition, a trailer or storage container will be used for feed and tool storage. Drinking water will be suppliedby bottled water, toilet facility will be a Sanican provided by a local company. . Six foot tall chain link fencing will surround the fish facility and the site will be well-lit in order to provide safety. . Metered electrical power and telephone services are needed, but availability has yet to be determined. . A gravel road from the existing road to the actual pond site. This may be as short as 50 feet or as long as necessary to reach the flatter area nearer the creek. . This development will require earthwork to accommodate these features. The work will require cutting and removal of trees and stumps and limbing of other trees. Exposed soils will receive seeding to control erosion and during construction proper sediment and erosion control measures will be taken to avoid impacts to the stream. . . . Mr. Glenn A. Cutler March 23, 2006 Page 3 This work will require environmental permits. WDFW will apply for all necessary County, State and Federal permits that may be necessary. In addition, as the design progresses we will submit our design, including the pipe tap, electrical and telephone connections to the appropriate party in the city for review of those features that may pertain to the operation or reliability of your facility. After the Chinook are once again established in the Elwha (expected to be in the year 20.14), the ponds, fencing and trailers will be removed and the site restored and vacated by WDFW. This project does not involve any work on the city's intake upstream. The operation will require permission from the city for access to the site through the locked gate on the existing road. Based on this general outline, I hope you will be able to write areturn letter agreeing to the concept, pending a formal agreement at a later date. Such a letter will give us reasonable confidence in the viability ofthe project and we can start expending the necessary time and funds. We hope to be able to negotiate the details of the facility's impacts and operation in a timely manner. If you have questions about the project or would like to discuss it with me, please feel free to contact me at wan-elTW@dfw.wa.gov via e-mail or by phone at 360-249-1204. ~ Ron Warren, Region 6 Fish Program Manager cc: Sue Patnude John Kerwin Jo Wadsworth Terry Legg . Brian D. Winter, Ph.D. Denis Popochock Raymond Berg Bill Freymond DATE: To: FROM: SUBJECT: FORTANGELES WAS H I N G TON, U. S. A. UTILITY ADVISORY COMMITTEE MEMO April 25, 2006 UTILITY ADVISORY COMMITTEE Tom McCabe, Solid Waste Superintendent LANDFILL DISPOSAL OF DERELICT BUILDINGS AND STRUCTURES Summary: Staff has reviewed calculations for the remaining capacity anticipated at the landfill upon its closure date of December 31,2006. The landfill will have some extra space available that could be used for the disposal of derelict buildings and structures. The recommendation is to accept 20,000 cubic yards of construction debris at a reduced rate from the normal tipping fees. Recommendation: Forward a favorable recommendation to City Council to allow up to a maximum of 20,000 cubic yards of construction debris from derelict buildings and structures to be sold at a reduced rate as set by the Director of Public Works and Utilities. Background/Analysis: Based on a March 22,2006 capacity assessment of the remaining volume in the Port Angeles Landfill, there will be some unused capacity at the landfill upon its closure on December 31, 2006. At this time, staff anticipates that 20,000 cubic yards could be devoted to construction debris from the demolition of derelict buildings and structures. The 20,000 cubic yards devoted to this purpose would be sold on a first-come-first-serve basis at a reduced rate set by the Director of Public Works and Utilities. The recently adopted Solid Waste Ordinances give the Director of Public Works and Utilities the latitude to reduce the rates for projects that "further the public health, safety, or welfare, enhances the environment, or is otherwise in the public interest for parties of the interlocal agreement." At this time, it is expected that this rate will be set approximately at a 50% reduction from the normal tipping fee. The City will review all applications. All projects that are accepted must have their construction debris disposed of by August 31, 2006. This date may be extended and the volume increased dependent upon available space as the closure date approaches. In addition, the Public Works and Utilities Department will advertise and encourage cleaning up these structures in order to enhance the beautification of the community. N:\UAC\Final\Landfill Disposal of Derelict Bldgs & Structures. doc