HomeMy WebLinkAboutAgenda Packet 06/08/2010Utility Advisory Committee
Jack Pittis Conference Room
Port Angeles, WA 98362
June 8, 2010
AGENDA
I. Call To Order
II. Roll Call
III. Approval Of Minutes For May 11, 2010
IV. Late Items
V. Discussion Items:
D. Advanced Metering Infrastructure System Request For Proposals
Update
VI. Next Meeting Date July 13, 2010
VII. Adjournment
N. \uac \final \060810
A. Stormwater Rate Reduction Incentives
B. Wireless Mobile Data System Grant Application Update
C. Energy Efficiency and Conservation Block Grant Capital
Agreement
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UTILITY ADVISORY COMMITTEE
GUEST SIGN UP SHEET
ORGANIZATION
Councilmembers Absent: Dan Di Guilio
Utility Advisory
Committee Members
Present:
Staff Present:
III. Approval Of Minutes
Information only. No action taken.
Utility Advisory Committee
Jack Pittis Conference Room
Port Angeles, WA 98362
May 11, 2010
3:00 p.m.
L Call To Order
Vice Chairman Dean Reed called the meeting to order at 3:00 p.m.
II. Roll Call
Councilmembers Present: Brooke Nelson, Cherie Kidd, Max Mania
Paul Elliott, Dean Reed
Bill Bloor (Arrived at 3:18 p.m.), Mike Puntenney, Larry
Dunbar, Dan McKeen, Phil Lusk, Jim Klarr, Rick
Hostetler, Terry Gallagher, Brian Smith, Terry Dahlquist,
Bob Kajfasz, Cate Rinehart
Vice Chairman Reed asked if there were any corrections to the minutes of April 13, 2010.
Councilmember Mania moved to approve the minutes. Paul Elliott seconded the motion,
which carried unanimously. Vice Chairman Reed abstained due to absence at the
meeting.
IV. Late Items None
V. Discussion Items
A. Wireless Mobile Data System Grant Application
Brian Smith, Deputy Police Chief, reviewed the information contained in the packet,
responded to questions, and provided clarification. There was a brief discussion. The
Utility Advisory Committee directed staff to provide additional information about
estimated operating and maintenance costs at a future meeting.
B. Solid Waste Management And Recycling Laws
Information only. No action taken.
C. Electric Utility Safety Equipment Purchase
Terry Dahlquist, Electrical Engineering Manager, explained that each substation has
several high voltage breakers that periodically need to be maintained exposing
personnel to a potential arc flash if some mechanical failure occurs during the process.
There was a brief discussion.
Councilmember Mania moved to recommend City Council purchase a remotely
operated breaker racking system to protect personnel during substation
maintenance. Paul Elliott seconded the motion, which carried unanimously.
D. Conservation Program Annual Report
Bob Kajfasz, Commercial Energy Analyst, presented last year's achievements,
summarized the currently available rebates, and shared progress being made on the
options to use available program funding. A discussion followed.
Information only. No action taken.
E. Conservation Loan Guarantee Agreement
Phil Lusk, Power Resources Manager, advised that First Federal had provided a notice of
termination of the old agreement and provided a new one for consideration. There was a
brief discussion.
Councilmember Nelson moved to recommend City Council authorize the Mayor to
sign the Conservation Loan Guarantee Agreement with First Federal Savings and
Loan including soliciting other lenders and make minor modifications to the
agreement. Councilmember Kidd seconded the motion, which carried unanimously.
VL Information Only Items:
F. Advanced Metering Infrastructure System Project Update
Larry Dunbar, Deputy Director of Power Systems, gave a power point presentation
noting system benefits and components. There was a brief discussion.
Information only. No action taken.
G. Federal Communications Commission National Broadband Plan
Larry Dunbar, Deputy Director of Power Systems, summarized the plan and showed a
short video. There was a brief discussion.
Information only. No action taken.
H. Morse Creek License Amendment Update
Information only. No discussion or action taken.
L Benefit Dump Day
Information only. No discussion or action taken.
VII. Next Meeting Date: June 8, 2010
VIII. Adjournment: 4:27 p.m.
Dean Reed, Vice Chairman Cate Rinehart, Adminstrative Specialist II
1
J
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: June 8, 2010
To: Utility Advisory Committee
From: Terri Partch, P.E., Stormwater Program Manager
Subject: Stormwater Rate Reduction Incentives
Summary: Staff will provide a brief presentation summarizing the requirements for a 25%
stormwater rate reduction, and examples of how these requirements can be met.
Recommendation: For information only, no action requested.
Background /Analysis: In June of 2009, the City Council passed a stormwater ordinance
which included many new requirements for both the City and City residents to meet the
requirements of the National Pollutant Discharge Elimination System (NPDES) Stormwater
Permit. Within that ordinance was a provision which allows for a 25% stormwater rate reduction
for sites that are less than 1 acre and able to meet two of the following rainwater dispersion
methods:
1. Installation of Roof Downspout Controls. Examples of this include:
Downspout infiltration systems deep trenches or drywells
Downspout dispersion trenches 10 feet in length for every 700 square foot (sf) of
roof area
Perforated stub out connections 10' of pipe per 5,000 sf of roof area
2. Installation of Best Management Practices (BMPs) or Low Impact Development
Techniques (LID) to mitigate for impervious area equal to at least 10% of the site or
lot. Examples of this include:
Concentrated and sheet flow dispersion on driveways
Preservation of natural vegetation
Placement of LID facilities (raingardens, permeable pavements, roof rainwater
collection systems)
3. Amendment of all disturbed soils on the lot
8 inches of topsoil (meeting the specifications of the DOE manual) over 4 inches of
scarified material.
Residents or properties which are able to meet the requirements for the above rainwater dispersion
methods will be allowed a 25% reduction of their stormwater fee over the year. The current
annual stormwater fee for a residence is $72.00 ($6 /month). The 25% discount would amount to
an $18.00 savings per year. Staff will present this same information to the City Council on June
15, 2010.
N \UAC \Final \Stormwater Rate Reduction Incentwes.doc
Overview
Roof Drain
Disconnection
Stormwater
Incenndves
Terri Partch, P.E.
Civil Engineer Stormwater
Manager
The stormwater ordinance effective in August of 2009 allows for a
25% fee reduction for small sites. ($18 for a single family residence)
Two rainwater dispersion or infiltration techniques must be
constructed to receive the discount
The following slides detail the dispersion and infiltration techniques
1
Howe
Home
apdurn ml.
PLANYIEW
rVeer' raml. ...h
aw
—POY DOmrpat
i
Rod tbw
Dorrapott
Figure 3.2 Typical Ownapote Inetlration Trench
law Cann
DRY WELL
SECTION
NTS
Figura 2 4 Typical Downepout Infiltration Drywall
Downspout
Infiltration
Trench
Length of trench
based on soil type
Shouldn't be built
on slopes steeper
than 25%
May be located
under pavement
Infiltration
Drywell
Bottom must be 1'
above the high
groundwater level
Each well may
serve up to 1000
square feet of
roof area
2
emh
BERM DETAIL
doh
2191men ROW
L ag Awl
ocra p e. malbbsnasls
If
PLAN
Steep Drt. 4th Slotted DrAne
Figure 6.4 Typical Ca Flow Dlepanlan for Steep Driveway.
Concentrated or
Sheet Flow
Dispersion for
Driveways
25' minimum vegetated flow
path
up to 700 square feet of
impervious area per trench
Preserve Natural
Vegetation
Preserve the natural vegetation
on at least 10% of the lot
3
Rain Gardens
Equal to 10% of the lot
filter stnp
water flow
l /p er" i
imper Ij"�d�'us
surface detention Fr_
filtration zone
retention
zone(_Anaerub
Aerobic zone)
Aggregate filter blanket
Pervious
Pavements
Equal to 10% of the lot
planting
soil mix
a'a
pea gravel layer
filter fabric (optional)
under -drain
discharge pipe
�Yd
selected native
plants and
hardy culdvars
4
Soil Amendment
Ideally the duff layer and native top soil are scraped off and retained
Native topsoil can be replaced with 8" of topsoil.
Topsoil should have an organic content of 10% dry weight in planting
beds
Topsoil should have an organic content of 5% dry weight in turf areas
pH should range between 6.0 to 8.0, or match the native soil pH.
Native earth under the topsoil layer must be scarified to a depth of 4"
Promotion of Rate
Reduction Incentives
Clallam County Fair
Utility Bill Insert
Future Workshop
5
PORT NGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
June 8, 2010
Date:
To: Utility Advisory Committee
From: Larry Dunbar, Deputy Director of Power Systems
Subject: Wireless Mobile Data System Grant Application Update
Summary: At the direction of the Utility Advisory Committee staff will present a summary of
the estimated operating and maintenance costs of the proposed wireless mobile data system at
today's meeting.
Recommendation: For information only, no action requested.
Background /Analysis: On May 11, 2010, staff provided the Utility Advisory Committee
information on the City's proposed wireless mobile data system that is a sub -grant to the
Northwest Open Access Network's (NoaNet) grant application under the Broadband Technology
Opportunities Program (BTOP. The Utility Advisory Committee directed staff to provide
additional information about the estimated operating and maintenance costs of the proposed
wireless mobile data system at a future meeting.
Staff will present a summary of the estimated operating and maintenance costs of the proposed
wireless mobile data system at today's meeting.
N' \UAC\Final \Wireless Mobile Data System Grant Application Update doe
Utility Advisory Committee
Wireless Mobile Data System
Business Case Evaluation Summary
June 8, 2010
Agenda
1 Brief Background
2 Anticipated Mobile Units
3 Capital Costs
4 0 M Expenses
5 Revenue Requirements
6 Conclusions
Brief Background
Capital Facilities Plan
Columbia Telecommunications Corporation
Wireless Public Safety Network
City sub -grant to NoaNet BTOP grant
Due diligence activities underway
Brief Background Continued
Utility Advisory Committee requested financial
summary
Key Business Case Evaluation Assumptions:
First full year of operation illustrated
City ownership, operation, maintenance
City -wide coverage
CTC design complete
MAN Services Agreement connections
Depreciation not included
f
Legend
0 Future Fiber Optic Sites to be Activated
Existing Fiber Optic Sites
Anticipated Mobile Units
Subscriber Categories Mobile Units
City Police Fire Departments 67
Fire District No. 2 7
Fire District No. 3 15
City CED Department 1
City Finance Department 1
City PW &U Department 30
Residential (10% market penetration) 800
Total 921
Capital Costs
Description Estimate
BTOP Grant (70 $2,606,916
City Match (30 1,117,249
Total $3,724,165
Use of BTOP funds is anticipated to be
adequate for all equipment and installation
costs for public safety
City match includes salaries and future
MAN Services Agreement upgrades
0 M Expenses
Description Estimate
Utilities (Electric) 1 $18,000
Contingency 1 5,000
Network Maintenance 1 28,000
Fiber Optic Service 1 15,840
Pole Attachment Fees 3,312
Billing Support 2,400
Bad Debt 1,000
Business Manager (0.05 FTE) 1 $8,000
Service Technicians (1.50 FTE) 88,000
Total Annual 0 M Expenses
Total If Public /Private Partnership
$169,552
$70,152
r
Revenue Requirements
Description Estimate
City Police Fire Departments 40,000
Fire District No. 2 4,200
Fire District No. 3 9,000
City CED Department $600
City Finance Department 600
City PW &U Department 18,000
Residential 96,000
Total Annual Revenue Requirements $169,400
$50 /Mobile Unit/Month With Residential Revenues
$115 /Mobile Unit/Month Without Residential Revenues
Conclusions
CTC and staff are continuing to support NoaNet
during BTOP grant due diligence process
Without the BTOP grant City public safety needs
will continue to be unmet
With the BTOP grant exploring a public /private
partnership will be the key to cost, benefit, and
risk sharing
PORTANGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
Date: June 8, 2010
To: Utility Advisory Committee
From: Phil Lusk, Power Resources Manager
Subject: Energy Efficiency and Conservation Block Grant Capital Agreement
Summary: A capital agreement was received from the Washington State Department of
Commerce that requires the Mayor's signature to obtain a $135,000 grant award.
Recommendation: Forward a favorable recommendation to City Council to authorize the
Mayor to sign Capital Agreement Contract Number F10 -52110 -044 with the Washington
State Department of Commerce for a $135,000 grant for the City Hall Annex Energy
Conservation Improvements project.
Background /Analysis: On July 21, 2009, City Council authorized the Public Works and
Utilities Director to submit grant applications for funds made available by the American Recovery
and Reinvestment Act (ARRA) of 2009, Public Law 111 -5. An application was submitted in
September 2009 for funding under the Energy Efficiency and Conservation Block Grant (EECBG)
Program. The scope of work includes installing the following measures: 1) cooling/economizer
repairs for the City Hall main floor offices; 2) heating, ventilation and air conditioning (HVAC)
improvements for the 2 Floor Legal Department area, and; 3) installing a Direct Digital Controls
system that will be used for enhanced time -of -day scheduling and optimizing the use of outside air
for natural cooling.
The Washington State Depai tinent of Commerce sent an award notice in November 2009 that a
$135,000 grant will be provided to the City for its proposed City Hall Annex Energy Conservation
Improvements project. On December 15, 2009, City Council authorized the Mayor to accept the
grant award. However, a capital agreement was recently provided for signature.
The capital agreement is currently under review by the City Attorney. Staff requests that the
Utility Advisory Committee forward a favorable recommendation to City Council to authorize the
Mayor to sign Capital Agreement Contract Number F10 -52110 -044 with the Washington State
Department of Commerce for a $135,000 grant for the City Hall Annex Energy Conservation
Improvements project.
N: \UAC\Final\EECBG Contact.doc
PART NGELES
W A S H I N G T O N U.S.A.
Utility Advisory Committee Memo
June 8, 2010
Date:
To: Utility Advisory Committee
From: Larry Dunbar, Deputy Director of Power Systems
Subject: Advanced Metering Infrastructure System Project Update
Summary: Several activities are underway in support of the Advanced Metering Infrastructure
System project. Due to the scope of the project it is anticipated to be an agenda item for the Utility
Advisory Committee in August through October of this year.
Recommendation: For information only, no action requested.
Background /Analysis: A grant application was submitted to the Bonneville Power
Administration (BPA) on April 19, 2010 for a Demand Response (DR) project that would be
integrated into the AMI System. A consulting agreement for the Retail Tiered Rate Methodology
(TRM) Study was approved by City Council on April 20, 2010. The AMI System Request for
Proposals (RFP) was issued on May 10, 2010. The Communications Plan RFP was also issued on
May 10, 2010.
On May 21, 2010, the City held a pre proposal conference for the AMI System RFP, a total of 17
vendors registered and attended the conference either in- person or via conference call. All
registered vendors have signed the City's non disclosure agreement to gain access to confidential
information about the City's computer and telecommunications networks. The first addendum was
issued which was a response to several questions about the RFP. Additional questions have been
asked by vendors that will be answered by the City the second addendum in the near future.
Technical and Charge Proposals are due August 6, 2010.
A total of 3 consultants registered with the City for the Communications Plan RFP. Consultant
qualifications are due July 2, 2010. The City's grant application for a DR project is under final
consideration by BPA at this time. If successful, a cooperative agreement will be brought to the
Utility Advisory Committee for consideration at the July 2010 meeting. EES Consulting will be
providing a presentation on the Retail TRM Study to the Utility Advisory Committee at the August
2010 meeting.
Additional information about the AMI System RFP is available on the City's File Transfer
Protocol website at http /olypen.com/copa under the "AMI System RFP" folder. An executive
summary of the Utility Advisory Committee involvement for the overall project is attached.
N \UAC \Flnal\AMI System Project RFP Update doe
Utility Advisory Committee Involvement in the Advanced Metering Infrastructure System Project
Request for
Proposals
Milestones
Advertisement
Proposal
Deadline
UAC
Consideration
City Council
Consideration
Scope of Work
Milestones
UAC
Consideration
City Council
Consideration
UAC
Consideration
City Council
Consideration
AMI System
5/10/2010
8/6/2010
9/14/2010
9/21/2010
AMI System
Phase I Construction
3/8/2011
Phase II
Construction
12/11/2011
9/18/2011
Executive Summary
3/15/2011
BPA DR
Proj ect
2/18/2010
4/19/2010
7/13/2010'
7/20/2010
BPA DR
Proj ect
Phase II
Construction
TBD
TBD
Communications
Plan
5/10/2010
7/2/2010
8/10/2010
8/17/2010
Communications
Plan
Consultant Report
10/12/2010
10/19/2010
'Dates are uncertain; the DR project is under final consideration by BPA at this time.
Retail TRM Study
1/25/2010
3/5/2010
4/13/2010
4/20/2010
Retail TRM Study
Consultant
Report
8/10/2010
9/7/2010