HomeMy WebLinkAboutAgenda Packet 12/13/2005
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UTILITY ADVISORY COMMITTEE
PUBLIC WORKS CONF'ERENCE ROOM
PORT ANGELES, WA 98362
DECEMBER 1 3, 2CJCJ5
3:CJCJ P.M.
AGENDA
I. CALL To ORDER
II. ROLL CALI..
III. ApPROVAl.. OF' MINUTES FOR NOVEMBER 8, 2CJCJ5
IV. LATE ITEMS
V. DISCUSSION ITEMS
A. INTERLOCAI.. AGREEMENT WITH CLALI..AM COUNTY (EUGA BROWN
AND CAI..DWELL AMENDMENT)
B. BROWN AND CALDWEl..l.. AGREEMENT AMENDMENT
C. 2CJCJ6 UAC CALENDAR DATES
VI. NEXT MEETING DATE - .JANUARY 1 CJ, 2CJ06
VII. ADJOURNMENT
1 2/C B/C 5
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PRINT NAME ORGANIZATION
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UTILITY ADVISORY COMMITTEE
Port Angeles,W ashington
November 8, 2005
,,;
Chairman Rogers called the meeting to order at 3:00 p.m.
Present:
Absent:
of Minutes:
Chairman Rogers, Allen Bentley, Larry Williams, Gary Braun, Dean Reed
Councilmember Erickson
Glenn Cutler, Scott McLain, Gary Kenworthy, Steve Sperr, Larry Dunbar,
Tom McCabe, Cate Rinehart. .
Angie Sanchez Vimoche - HDR
Paul Lamouretix - Citizen
Rogers asked if there were any corrections to the meeting minutes of October 11,2005
13, 2005. Dean Reed moved to approve the minutes. All~n Bentley seconded the
which carried unanimously.
Electric Service Area Agreement, Western UGA
. . Discussion Items:
A. SeptageReceiving Update
... Glenn Cutler, Public Works and Utilities Director, noted that since the authorization of the long-term
contracts in March 2005, there has been a noticeable increase in the amount of septage received. There
was a brief discussion.
Information only. No action taken.
B. Water and Wastewater Rate Adjustments
Scott McLain, Deputy Director for Power Systems, introduced Angie Sanchez Vimoche, Financial
Services Manager ofHDR Engineering. Ms. Vimoche distributed a handout and gave a presentation
based on that information. Proposed rate adjustments for water are $4.67 and $3.75 for wastewater.
A discussion followed.
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UTILITY ADVISORY COMMITTEE
November 8, 2005
Allen Bentley moved to recommend City Council proceed with a public hearing on the rate study
and proposed rate adjustments as shown in the presentation. Councilman Braun. seconded the
motion, which carried unanimously.
C. Utility Bill Deliquency
Deferred to later in the meeting.
D. PUD Wholesale Water Contract
Scott McLain, Deputy Director for Power Systems, reported that staff had been negotiatiIlg with the
PUD staff to formulate a new wholesale water contract. Staff schedules and workload have delayed
work on the contract and will require an extension to the existing wholesale contract.t There was a brief
discussion.
Dean Reed moved to recommend City Council extend the current wholesale water contract with
Clallam PUD #1 for a term of three months with the rate adjustment January 1,2006 equal to the
same percentage increase as other classes of customers and authorize the City Manager to sign the
contract extension. Councilman Williams seconded the motion, which carried unanimously.
E. Storm water Phase II Grant Application
Gary Kenworthy, Deputy Director of Public Works/City Engineer, advised that a stormwater
management grant application needed to be submitted by November 15th in order to qualify for $75,000
in grant money. Due to the timing of the required submittal and the next Council meeting date a memo
concerning this will be in the packet under information.
Councilman Braun moved to acknowledge support of staff submitting the application in atimely
manner. Dean Reed seconded the motion, which carried unanimously.
F. Electric Legislation Summary
Scott McLain, Deputy Director for Power Systems, reviewed the information contained in the packet,
responded to questions, and provided. clarification. There was a brief discussion.
Information only. No action taken.
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UTILITY ADVISORY COMMITTEE
November 8, 2005
G. WUGA Utility Connection Fees Ordinance
Gary Kenworthy, Deputy Director of Public Works/City Engineer, advised that based upon the
information he had been able to gather the proposed water connection base fee would be.$3,500 for
existing residential service and $5,600 for existing commercial service. New and expanded water services
would be charged a $3,500 base fee plus $4,500 for each additional Equivalent Residential Unit. The
proposed wastewater base fee would be $4,600 plus $1,900 for each additional Equivalent Residential .
Unit. A discussion followed.
Staff was directed to have a public hearing at the December 20th meeting and adopt the proposed
WUGA Connection Fees ordinance the first Council meeting in January. Staff was also directed
to give written notification to those who would be affected.
VI. Late Item:
Electrical Service Area Agreement, Western UGA
Scott McLain, Deputy Director for Power Systems, advised that negotiations had taken .place with
Clallam County PUD to apply the 1992 Electrical Service Area Agreement to the specific electrical
infrastructure in the newly annexed Western UGA. A purchase price of $370,344.42 forthe PUD
facilities along with severance costs at actual cost for PUD crews to disconnect various infrastructure.
There was a brief discussion.
Councilman Williams moved to recommend City Council authorize the City Manager to sign the
Electrical Service Area Agreement, Western UGA, for electrical facilities in the Western UGA.
Councilman Braun seconded the motion, which carried unanimously.
~ C. Utility Bill Delinquency
Discussed and agreed by consensus to table to the December UAC meeting. Allen Bentley moved
to accept the consensus, Councilman Braun seconded the motion.
VIL Next meeting date: December 13,2005 .
VIII Adjournment:
The meeting was adjourned at 5:25 p.m.
Chairman Rogers
Cate Rinehart, Administrative Specialist II
3
FORTANGBLES
WAS H I N G TON, U. S. A.
UTILITY ADVISORY COMMITTEE MEMO
December!3,2005
UTILITY ADvISORY COMMITTEE
Mark E. Madsen - City Manager
Interlocal Agreement on Extension of Sewer in Eastern Urban Growth Area
(EUGA)
Summary: The City and County are continuing to work closely together on extension of City
Sanitary Sewer Services into the EUGA. An Interlocalagreement on financing and funding is
the second step in that project.
Recommendation: Forward a favorable recommendation to City Council to adopt the
Interlocal Aereement. .
Background! Analysis: On December 20, 2005 the Clallam County Board of Commissioners
will adopt an Interlocal Agreement between the City and County on financing and funding
engineering, development and extension of the City's sewer system into the EUGA. This
agreement is the second in a series of working documents to facilitate logical development of
this area with City services under standards agreeable to both the City and County.
Itis proposed that City Council adopt this interlocal agreement at its regular Council Meeting on
the evening of December 20, 2005, following adoption by the County earlier in the day.
The County will be paying for consulting and engineering costs, as well as development costs of
the project, based on a financing plan agreeable to both the County and the City. The City will
take the lead on working with consulting engineers in developing the financing plan, prior to full
engineering. Those costs will be reimbursed by the County.
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INTERLOCAL COOPERATION
Establishing A Method For
Wastewater Collection and Treatment Services
Extension To The Port Angeles
Eastern Urban Growth Area
THIS AGREEMENT is executed by and between Clallam County (''the
Port Angeles (the "City") (the County and the City are collectively
Parties") for the purpose of providing for cooperative planning and
of City wastewater collection and treatment services to the City's Eastern
(EUGA).
.
WHEREAS, the Parties have cooperated in developing and adopting a
annexation of the EUGA;, and
WHEREAS, the Parties agree that extension of the City's wastewater
services meet the future needs of the residents, businesses, and institutions
and
WHEREAS, this agreement promotes the best interests, health, safety and
the City and the citizens of the area, and protects the natural environment
institutional arrangements needed to protect the interests of the County, the
businesses, and institutions within the area; and
WHEREAS, the County agrees, subject to the terms of this agreement, ,fundithe
development of a financing plan for extension of the City's wastewater collection and trelltment
services into the City's Eastern Urban Growth Area; and' '
WHEREAS, the plan assures cooperation between the County and the City and is in the best
interests of residents and businesses within the area; and
WHEREAS, by entering into this interlocal agreement, the Parties can more effectively and
efficiently satisfy the needs of the residents and businesses within the area and provide services
for growth in the area; and
WHEREAS, the Parties are authorized and empowered to enter into this Agreement pursuant to
Chapter 39.34 RCW,
THEREFORE; inconsideration of mutual promises and covenants herein, the Parties agree:
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Section 1. Planning for Wastewater Collection and Treatment Services Extension.
A. The parties agree that it is in the best interests of the City, the County, and the
residents of the area to extend City wastewater collection and treatment services
into the EUGA. The parties agree that they will cooperate and work toward that
goal. . The parties' goal is to have. functional wastewater collection and treatment
services extended into the EUGA in 2007.
B. As a first step, it is necessary to plan for financing the wastewater collection and
treatment services extension. For that purpose the parties agree that they will use
the services of an independent, professional consulting firm to study and prepare
financing recommendations and alternatives.
C. The City and the County together shall cooperate and develop the scope of work
to guide the consulting firm. They have agreed upon the maximum fee to be paid
to the consultant for this work. The scope of work and the cost for the consultant
services are attached to this agreement. The City is responsible for contracting
with a consulting firm to execute the work. The County will reimburse the City
for the fees p'aid to the consulting firm for that purpose, up to the amount detailed
in the attachment.
Section 2. Engineering for Wastewater Collection and Treatment Services Extension.
A. To meet the goal of extending functional wastewater collection and treatment
services extended into the EUGAby the middle of2007, the parties recognize that
it is necessary to . promptly commence initial engineering for the wastewater
collection and treatment services extension. For that the parties agree that they
will use the services of the consulting firm contracted by the City to prepare
engineering recommendations and alternatives.
B. The City and the County together shall cooperate and develop the scope of
engineering work for the consulting firm contracted by the City. They shall
agree upon the maximum fee to be paid to the consultant for this work. The City
shall then be responsible for contracting with the consulting firm contracted by
the City to execute the engineering work. The County will reimburse the City for
the consultant fee paid to the consulting firm contracted by the City for that
purpose.
Section 3. Responsibilities of the County.
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A. The County shall. work diligently and cooperatively with the to extend City
wastewater collection and treatment services into the EUGA-with the goal of
having the functioning collection services installed not later than 2007.
B. The County shall work cooperatively with the consulting firmc()rttracted by the
City and with the City to implement a plan to finance the~xtension\oLthe
wastewater collection and treatment services to the EUGA. . The Parties intend
that the entire funding for the project will be provided by the CoUJ1tY~
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C. Subject to the obligation of the parties to agree upon a financin~)jjlan ~provided
in Section 5.A. below, the County shall work cooperativelY"1!lttllec<:)llsulting
firm contracted by the City and with the City to commence engineering for the
extension of the wastewater collection and treatment services to the EUGA~ .
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D. Subje,ct to the obligation of the parties to agree upon a financin~iplana.s)Rrovided
in Section 5.A. below, the County shall finance and funde~!ensi~I1;and the,
planning and engineering for the . extension, of the City's wast~water9~llection
and treatment services into the City's EUGA.
Section 4. Responsibilities of the City.
A. The City shall work diligently and. cooperatively with the County to extend City.
wastewater collection and treatment services into the EUGA with the goal of
having the functioning collection services installed not later than 2007.
B. The City shall contract with a consulting firm to develop financing alternatives for
extension of wastewater collection and treatment services into the EUGA.
C. Subject to the obligation of the parties to agree upon a financing plan as provided
in Section 5.A. below, the City shall contract a consulting firm to develop
engineering for extension of wastewater collection and treatment services into the
EUGA.
D. The City shall, as soon as reasonably possible, develop a schedule of connection
fees and service fees that the City will charge for wastewater collection and
treatment services in the EUGA. The City shall provide this information to the
County and to the consulting firm contracted by the City as soon as it is available.
E. The Parties anticipate that the City will not provide any funding for this project.
The Parties expect that the County will, through the "Opportunity Fund" and
other monies available to the County, provide all funding for the project.
Nevertheless, the Parties recognize that unanticipated circumstances could arise
that require the City to pay certain miscellaneous and incidental costs associated
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with limited elements of the project. Therefore, in the event and to the extent a
limited City contribution to financing is required by the plan contemplated in
Section 5.A. below, the City shall contribute to financing.
F. As necessary to secure grant funding for the project, the City will join the County
in applying for CERB grants,CDBG funding, and other sources of grants and low
interest loan funding for the project.
Section 5. Joint Responsibilities.
A. The parties will jointly develop and agree upon the plan to fully fund extension,
and the planning and engineering forthe extension, of the City's wastewater
collection and treatment services into the City's EUGA.
B. From this date forward, both parties will maintain project accountings that will
include stafftime forthe project. The parties agree that staff time of both the City
and the County should be charged as a project cost. To be reimbursed as a project
cost, stafftime must be reasonably necessary for the project and documented.
C. The parties will work cooperatively to secure right-of-way necessary for the
extension ofthe wastewater collection and treatment services into the EUGA.
This Agreement shall become effective immediately upon approval by. the Board of
Commissioners of the County and the Council of the City. It shall remain in force for 3
years from the date that it is first effective or until its purposes have been accomplished,
whichever occurs first. This Agreement shall automatically be extended for a period of
two (2) years unless one party gives notice within eighteen (18) months prior to the
expiration of the original three (3) year term, and in writing, that it does not desire to
extend the agreement
Section 7. Miscellaneous Provisions
A. Effective Date: This Agreement shall take effect the first date on which. all Parties
have taken all necessary action to authorize and execute this Agreement.
B. Amendment. This Agreement may be amended only in writing and. only by
agreement of both Parties.
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C. Non-Waiver: No waiver by any party of any term or condition of this Agreement
shall be deemed or construed to constitute a waiver of any other term or condition
or of any subsequent breach whether of the same or of a differentprovision of this
Agreement.
D. No Third-Party Beneficiary: This Agreement is entered intoto protect the public
health, . safety and welfare of the residents of the City and County and to promote
the effective and efficient annexation of the EUGA. This Agreement is not
entered into with the intent that it shall benefit any party not signing this
Agreement, and no other person or entity shall be entitled to be treated as a third-
party beneficiary of this Agreement.
E. Counterparts: This Agreement may be executed in two or more counterparts, and
each such counterpart shall be deemed to be an original instrument. All such
counterparts together will constitute one and the same Agreement.
F.Filing: Promptly upon execution, the County shall file this agreement with the
County Auditor as required by Chapter 39.34 RCW.
IN WITNESS HEREOF, this Agreement is executed by Clallam County and by the City
of Port Angeles, Washington. .
Dated this _ day of December 2005.
Dated this _ day of December 2005.
CITY OF PORT ANGELES
CLALLAM COUNTY BOARD OF
COMMISSIONERS
Gary Braun, Deputy Mayor
Mike Chapman, Chair
Attest:
BeckyJ. Upton, City Clerk
Approved as to form:
Attest:
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Trish Perrott, Clerk of the Board
Approved as to form:
Mark Nichols, Deputy Prosecuting Attorney
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~RWGBLBS
WAS H I N G TON, U. S. A.
UTILITY ADVISORY COMMITTEE MEMO
DATE:
December 13, 2005
To:
UTILITY ADVISORY COMMITTEE
FROM:
Scott McLain, Deputy Director for Power Systems
SUBJECT:
Amendment to Brown and Caldwell Consulting Agreement
Summary: On February 17,2005 the City executed a consulting services agreement with Brown
and Caldwell for engineering services related to the City's Wastewater, and combined. sewer and
stormwater systems. To facilitate the feasibility study of the Eastern UGA Wastewater system,
an amendment to this agreement is necessary.
Recommendation: Forward a favorable recommendation to the City Council to approve
and authorize the Mayor to sign amendment No.2 to the Agreement for Professional
Services with Brown and Caldwell, Inc. in the amount of $34,588, for a total contract
amount not to exceed $249,288.
Background/Analysis: On February 17,2005, the City signed an Agreement for Professional
Services with Brown and Caldwell to provide continuing assistance in negotiations with the
Department of Ecology for approval of an update to our CSO Reduction Plan, complete the re-
rating of the Wastewater Treatment Plant, and additional directed services.
Amendment No. 1 added a fourth task to provide assistance with development of a Sewer
Facility Plan and to provide the necessary elements to fulfill the requirements ofthe State
Environmental.Review Process (SERP).
(
Amendment No.2 adds an overall task to perform a feasibility study in the Eastern UGA. This
feasibility study will evaluate five subtasks; 1- Validate the best interceptor route. 2- Validate
interceptor cost estimate. 3- Validate interceptor project schedule. 4- Evaluate outside funding
opportunities. 5- Develop project financing plan. Total cost of the feasibility study will be
$34,588, which will be reimbursed by Clallam County, as specified in the Interlocal Agreement
between the City and Clallam County.
Staff recommends approval of amendment No.2 to the Brown and Caldwell Agreement.
PW 0101_06 [Revised 07/24/03]
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DATE:
To:
FROM:
SUBJECT:
~RTNGBLBS
WAS H I N G TON) U. S. A.
UTILITY ADVISORY COMMITTEE MEMO
December 13, 2005
UTILITY ADVISORY COMMITTEE
Larry Dunbar, Power Resources Manager
GridWise™ Testbed Program
Summary: The Bonneville Power Administration has requested that the City help promote its
Pacific Northwest GridWise™ Testbed Program. This year-long program will evaluate the
effectiveness of shifting appliance energy use to lower demand periods in single-family homes.
Recommendation: No action reauired, for information only.
Background/Analysis: The Testbed Program is an energy management program conducted by
the Bonneville Power Administration (BPA) and the Pacific Northwest National Laboratory
(PNNL), which manages the program. The program will demonstrate the effec Iveness energy
management systems installed in single-family homes. An illustration of the energy
management system is on the reverse side.
PNNL seeks 75 qualified customers within the City to participate in the program. Qualified
customers must own a single-family home, have an electric water heater and a heaLp:IillijLDr
electric forced air furnace, and have access to a high-speed Internet connection. PNNL is
responsible for installation, operation and maintenance, and eventual! removal of the energy
management system. The City will exchange its electric meter with the"Invensys@ electric meter
as part of the program. A licensed contractor will install all other components of the energy
management system.
Customers that participate in the program can earn cash incentives if they allow the energy
management system to change the time they use electricity. During peak use times, the energy
management system will make changes to heating equipment run time, which may result in
slight temperature changes. Some of the first qualifie'tl customers may also be offered a smart
clothes dryer for participating.
The City has been requested to help promote the program by mailing a promotional letter to all
of its single-family residential customers (at no City expense). Cable television advertisements
should begin to be aired by the end of this week. Customers that are interested in signing up
need to contact PNNL toll-free at 1-866-528-1882 or visit the program website @
http:// gridwise.pnl. gov Itestbed.
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