HomeMy WebLinkAboutMinutes 07/16/2013 • CITY COUNCIL MEETING
Port Angeles, Washington
July 16, 2013
CALL TO ORDER-SPECIAL MEETING
Mayor Kidd called the special meeting of the Port Angeles City Council to order at 5:02 p.m.
ROLL CALL
Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Downie, Mania,and Nelson.
Members Absent: Councilmember Di Guilio.
Staff Present: City Manager McKeen, Attorney Bloor, Clerk Hurd, G. Cutler, K. Dubuc, A. Gates, M. Puntenney
and B. Smith.
EXECUTIVE SESSION
Based on input from Attorney Bloor, Mayor Kidd announced the need for an Executive Session, under authority of
RCW 42.30.1100)0), to discuss potential litigation with legal counsel and a Closed Session under authority of
RCW 42.30.140(4)(a) for the purpose of planning or adopting the strategy or position to be taken by the governing
body during the course of any collective bargaining for approximately 45 minutes, with no action anticipated.
Executive Session convened at 5:03 p.m.
RETURN TO OPEN SESSION
The Executive Session concluded at 5:50 p.m.No action was taken.
CALL TO ORDER-REGULAR MEETING
Mayor Kidd called the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, Mania, and
Nelson.
Members Absent: None.
Staff Present: City Manager McKeen, Attorney Bloor, Clerk Hurd, Deputy Clerk Pierce, T. Agesson, G. Cutler, N.
West, B. Smith, K. Dubuc, C. Delikat, M. Puntenney, M. Twitchell, D. Montana, M. Karjalainen, K. Ziegler, E.
Sundin, B. Kroh,J.Mason, P. Lusk,K.Neal, M. Abed and D Bellamente.
PLEDGE OF ALLEGIANCE
Mayor Kidd introduced Joint Base Lewis McChord Colonel Hodges who led the Pledge of Allegiance to the Flag.
CEREMONIAL MATTERS,PROCLAMATIONS & EMPLOYEE RECOGNITIONS
I. Employee Recognition -Fire Department/Bryant Kroh—National Registered Paramedic Certification
Mayor Kidd and Fire Chief Dubuc recognized Bryant Kroh for completing his certification as a National Registered
Paramedic.
Mayor Kidd welcomed Joint Base Lewis McChord(JBLM)Colonel Hodges and spoke of the City's history with the
military. She described the Council's focus on interagency cooperation and provided Colonel Hodges with a City of
Port Angeles commemorative coin.
• Colonel Hodges thanked Mayor Kidd and also provided her with a JBLM commemorative coin. He then addressed
the public from the podium and apologized for not notifying the community of the planned training military exercise
which caused concern on July I I,2013. He stated notification is normally provided and explained the reason for the
lack of notification as well as the reason for the training itself.
PORT ANGELES CITY COUNCIL MEETING—JULY 16, 2013
• Councilmember Mania thanked Colonel Hodges for coming to Port Angeles in person, but reiterated it wasn't
necessary because the Colonel's initial apology was sufficient. Councilmember Downie thanked the Colonel and all
that serve with him.
PUBLIC COMMENT
The following individuals spoke in opposition to the Lincoln Park Master Plan:
Devon Graywolf,438 Lopez,
William Hunt,438 Lopez,
Jessica Dressel, Port Angeles, and
Lois Danks, 1621 S. F St.
Mike McCarty,4920 W. Mtn. Terrace Way,spoke in favor of the Lincoln Park Master Plan.
The following individuals thanked Colonel Hodges for his apology, and stated why it was not necessary for him to
apologize in person:
Judy Stipe, Sequim,
Robert Sommers, 104 Hancock Ave., and
Robert Briggs,912 W. 5th St.
Peter Ripley asked everyone to join him in a round of applause for our military.
The following individuals expressed continued concern over the military's training mission over Port Angeles on
July 11,2013:
Richard Lowry,908 Eckard Place,
Timothy S., Port Angeles,
Marilyn Harbaugh,312 W. 5'h St., and
Mike M.,Port Angeles.
Betsy Robbins, 114 N. Peabody St., presented the City with a check for over $5,000,.from the Port Angeles Fine
Arts Center Foundation.
Janet Young, 1331 W. 6'h St., invited everyone to the Senior Center to see the new craft shop opening later this
summer.
Brian Pettyjohn, 518 S. Liberty, spoke in opposition to fireworks in the City limits due to the citizens failing to
follow the 11:00 p.m. curfew.
BREAK
Mayor Kidd recessed the meeting for a break at 6:43 p.m.The meeting reconvened at 6:58 p.m.
Manager McKeen informed Council the Water Treatment Plant Fund Closure Ordinance needed to be pulled from
the agenda so corrections could be made and brought back at the next regularly scheduled Council meeting.
OTHER CONSIDERATIONS
1. Lincoln Park Master Plan
Manager McKeen introduced the agenda item by stating staffs intention to find a balanced approach between
having a nice park and ensuring airport operations. He provided a brief history of the public meetings and open
houses held for discussion and planning for the Lincoln Park Master Plan. He also explained it was staff's
recommendation to adopt the master plan subject to successful negotiations with the Port of Port Angeles. He
assured Council, and the public, no action would be taken, including any tree removal, without coming back to
Council with an avigation easement and funding plan.
•
Page 2 of 6
PORT ANGELES CITY COUNCIL MEETING—JULY 16, 2013
• Manager McKeen introduced Port Commission President Jim Hallett who provided background information and
history on the master plan process. Commissioner Hallett also introduced Airport and Marina Manager Jerry Ludke
and HBB Landscape Architecture President Juliet Vong, the consultant used for the development of the Lincoln
Park Master Plan. Council discussion followed.
Juliet Vong and Parks and Recreation Director Delikat conducted a PowerPoint presentation regarding the
development of the Lincoln Park Master Plan. Director Delikat addressed the overall funding needed for revisions in
the park and the recommended phasing plan. Council discussion followed.
It was moved by Downie and seconded by Collins to:
Adopt the Lincoln Park Master Plan subject to successful negotiations with the Port of Port Angeles to: 1. Provide a
comprehensive approach to tree removal mitigation, including full revegetation of impacted areas; 2. At a minimum,
fund and implement Phase "A" of the Lincoln Park Master Plan; and 3. With Council approval of any
implementation, including phases of tree removal and park improvements.
Council discussion followed. Motion carried 6-1,with Mania voting in opposition
BREAK
Mayor Kidd recessed the meeting for a break at 8:13 p.m. The meeting reconvened at 8:25 p.m.
CONSENT AGENDA
After discussion Mayor Kidd added the first reading of the Esther Webster Fine Arts Center Ordinance, the Light
Pole Replacement Project and the Local Source Control Program Grant to the Consent Agenda.
OTHER CONSIDERATIONS
2. Feiro Marine Life Center / NOAA Olympic Coast National Marine Sanctuary — Memorandum of
Agreement
Community and Economic Development Director West discussed the pre-design study presented to Council in May
and the direction to bring back a Memorandum of Agreement (MOA). He described the MOA between the City,
Feiro Marine Life Center and NOAA, including several stipulations such as no general fund debt.
Deputy Mayor Collins asked Attorney Bloor if he should recuse himself because he sits on the Feiro Board as the
City representative and Attorney Bloor indicated it was not necessary. Council discussion followed.
It was moved by Downie and seconded by Bruch to:
Approve the Memorandum of Agreement authorizing the City Manager to make minor modifications as necessary.
Motion carried 7-0.
CONSENT AGENDA
Mayor Kidd pulled Consent Agenda item, Power Line Tree Trimming, for discussion at the request of
Councilmember Mania.
It was moved by Di Guilio and seconded by Bruch to approve the Consent Agenda to include:
1. City Council Minutes: June 18, June 21, July 2, and July 9, 2013
2. Expenditure Approval List: 6/22/13 to 7/05/13 for$5,319,719.34
3. Board of Adjustment/Revise process; eliminate interview; and approve appointment of John Matthews to term
of March 1, 2013 to February 28, 2017
4. East UGA Pump Station Renovation (Project WW01-2013) Equipment Purchase / Award to Granich
Engineered Products, Inc., in the amount of$36,899.36
6. Project Order-02 Simple Steps, Smart Savings—LED Promotion Agreement/Approve Project Order with Fluid
Marketing Strategies in the amount of$25,000
7. Paramedic Field Training / National Medical Education & Training Center - Extension of Agreement /
• Authorize
8. Esther Webster Fine Arts Center — Creation of Special Revenue Fund for Operations — First Reading of
Ordinance
Page 3 of 6
PORT ANGELES CITY COUNCIL MEETING—JULY 16, 2013
9. Light Pole Replacement (project CL06-2012) / Award to Olympic Electric Company Inc. in the amount of
•
$193,291.90
10. Local Source Control Program Grant (Contract C/200182) with Department of Ecology in the amount of
$158,000.
Motion carried 7-0.
11. 20/3 Power Line Tree Trimming—Contract LO-13-025
Councilmember Mania commented on the lack of trees and shade in our City and urged the City to think about our
tree canopy as an economic development issue. Council discussion followed.
Director West stated the City's Tree Policy is in process and will be before the Council by the end of 2013. He
agreed the policy was very important to economic development.
It was moved by Di Guilio and seconded by Nelson to:
Approve and authorize the City Manager to sign a contract with Asplundh Tree Expert Co.for 2013 Tree Trimming,
Contract LO-13-025, at the rate of$205.15 per hour, in an amount not to exceed$90,000.00, and to make minor
modifications to the agreement, if necessary.
Council discussion followed. Motion carried 6-1,with Mania voting in opposition.
ORDINANCES NOT REQUIRING PUBLIC HEARINGS
1. 2003 Water& Wastewater Revenue Bond Refinancing
Acting Chief Financial Officer(CFO) Agesson explained how refinancing would result in a net savings to the City
of$278,000.00, and authorize the CFO to take advantage of favorable rates and make certain bond transactions.
Council discussion followed.
Mayor Kidd conducted a second reading of the ordinance by title,entitled,
ORDINANCE NO. 3481
AN ORDINANCE of the City of Port Angeles, Washington, authorizing the issuance of water and wastewater utility
revenue refunding bonds of the City in the principal amount of not to exceed$4,200,000, to defease and refund
certain outstanding water and wastewater utility revenue bonds and notes and to pay costs of issuing the bonds;
providing the form, terms and covenants of the bonds; authorizing the appointment of an escrow agent and
execution of an escrow agreement; and delegating certain authority to approve the final terms of the bonds.
It was moved by Nelson and seconded by Collins to:
Adopt the Ordinance as read by title.
Motion carried 7-0.
2. Adoption of 2012 International Code Council Development Codes
Director West explained the International Code Council Development Codes are revised every three years, with the
last revision in 2009. He noted the ordinance also amends Title 14 of the Port Angeles Municipal Code and the title
Ordinance was revised to include Energy Code references. He also corrected his statement from the previous
Council meeting and stated it was necessary to adopt the codes now because they became effective as of July I,
2013.Council discussion followed.
Mayor Kidd conducted a second reading of the ordinance by title,entitled,
ORDINANCE NO. 3482
AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2012 editions of the International Building,
Mechanical, Fire and Residential Codes, the 2012 Uniform Plumbing Code with amendments and appendices, the
2012 International Energy Conservation Code, Commercial, International Energy Conservation Code, Residential
and the International Property Maintenance Code.
• It was moved by Di Guilio and seconded by Collins to:
Adopt the Ordinance as read by title.
Council discussion continued. Motion carried 7-0.
Page 4 of 6
PORT ANGELES CITY COUNCIL MEETING—JULY 16, 2013
FINANCE
• 1. Landfill Bluff Stabilization Project—Phase 1 (SW02-2012) Professional Services Agreement with Herrera
Environment Consultants.
Public Works & Utilities Director Cutler introduced Herrera Consultant Tom Bourke who participated via
speakerphone.
Deputy Director of Engineering Puntenney and Engineering Manager Neal conducted a PowerPoint presentation
regarding the recommended path forward for the Landfill Bluff Stabilization Project. Manager Neal provided a brief
history of the bluff failure and recent repairs. She discussed the feasibility study and preferred alternative. She also
explained if the Council moved forward with the preferred alternative, construction could begin in the Summer of
2014.Council discussion followed.
Manager McKeen thanked Engineering Manager Neal, Deputy Director Puntenney and Herrera for their hard work
and all they had accomplished.Council discussion followed.
It was moved by Bruch and seconded by Downie to:
Approve and authorize the City Manager to sign Amendment 4 to the Professional Services Agreement with Herrera
Environmental Consultants in an amount not to exceed$931,000, which will increase the amount to $2,498,771,
and to make minor medications to the agreement, if necessary.
Motion carried 6-1,with Mania voting in opposition.
2. E Street Reservoir Cover Repair (Project WT01-2009) Professional Services Agreement with HDR
Engineering
Engineering Manager Neal provided a brief PowerPoint presentation regarding the alternatives to replace or repair
the E Street Reservoir Cover. Council discussion followed.
It was moved by Di Guilio and seconded by Mania to:
1. Approve and authorize the City Manager to sign Amendment 2 to the 2012 Water Utility Professional Services
Agreement in an amount not to exceed$37,463, which increases the maximum compensation under the agreement
from $97,792 to $135,255, and to make minor modifications to the agreement, if necessary and 2. Authorize
increasing the project budget by $37,463 from unused capital funds from prior years remaining available in the
Water Utility Fund
Motion carried 7-0.
3. 8"'&Francis St. Sewer Trestle Repair and Retrofit(Project W W05-06)
Public Works & Utilities Director Cutler discussed the proposed project and recommended Council move forward
with a contract with Coultas General Contracting.
It was moved by Bruch and seconded by Collins to:
Approve and authorize the City Manager to sign a contract for the Sewer Trestle Repair and Retrofit, Project
WW05-06, with Coultas General Contracting of Poulsbo, Washington in the total bid amount of$184,940.16,
including applicable taxes, and to make minor modifications to the contract, if necessary.
Motion carried 6-1,with Mania voting in opposition.
CITY COUNCIL REPORTS
Councilmember Bruch requested the"move to amend" issue be brought forward as a future work session item.
Councilmember Downie spoke regarding the recent PA Forward meeting concerning bicycle tourism.
Councilmember Nelson spoke regarding a recent water rights class she attended and encouraged Council to stay in
touch with the issue.
• Councilmember Mania requested a formal report regarding the Choose Local Campaign be provided in the near
future. No other reports were given.
Page 5 of 6
PORT ANGELES CITY COUNCIL MEETING—JULY 16, 2013
• INFORMATION
Manager McKeen stated there would not be a work session in July. He informed Council of the Notice to Sell letter
received from Capacity Provisioning Inc., and stated staff would provide information in August regarding the City's
options.
Director West provided a brief update on the recent RCO grant for the Waterfront Transportation Improvement
Project,stating the City received over$300,000. He indicated the possibility of more grant funding is still available
at this time.
EXECUTIVE SESSION
Based on input from Attorney Bloor, Mayor Kidd announced the need for a Closed Session, under authority of
RCW 42.30.140(4)(a) for the purpose of planning or adopting the strategy or position to be taken by the governing
body during the course of any collective bargaining for approximately 10 minutes, with no action anticipated.
Closed Session convened at 10:02 p.m.
Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, Mania, and
Nelson.
Members Absent: None.
Staff Present: City Manager McKeen, Attorney Bloor and K. Dubuc.
RETURN TO OPEN SESSION
The Closed Session concluded at 10:14 p.m.No action was taken.
ADJOURNMENT
Mayor Kidd adjourned the meeting at 10:14 p.m.
Cherie Kidd, Mayor Jan,./.a Hurd,City Clerk
•
Page 6 of 6