HomeMy WebLinkAboutAgenda Packet 09/17/2013TANGBLBS
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AGENDA
CITY COUNCIL MEETING
321 East 5th Street
SEPTEMBER 17, 2013
REGULAR MEETING - 6:00 p.m.
The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve
the needs and /or convenience of the Council and the public. Mayor to determine time of break. The items of business for regular
Council meetings may include the following:
A. CALL TO ORDER — REGULAR MEETING AT 6:00 P.M.
B. ROLL CALL
PLEDGE OF ALLEGIANCE
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Constitution Week B -1
C. PUBLIC COMMENT
D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS
E. CONSENT AGENDA / Approve
1. City Council Minutes: August 13 and September 3 E -1
2. Expenditure Approval List: 08/24/2013 to 09/06/2013 for $4,102,037.86 E -8
3. CSO Phase I Design, Project 06 -01 (WW08- 2008), Professional Services Agreement with Brown & Caldwell, Inc. /
Approve Amendment No. 17in the amount of $26,211 for a new total contract amount of $4,765,802 E -36
5. Washington State Department of Commerce CDBG Grant E -38
6. Sub - Recipient Agreement with Peninsula Housing Authority E -66
7. Peninsula College Contract Extension — Emergency Medical Technician Training Program E -80
9. Civil Service Commission Appointment E -84
F. QUASI- JUDICIAL MATTERS — REQUIRING PUBLIC HEARINGS
(6:30 P.M. or soon thereafter) None
G. PUBLIC HEARINGS — OTHER (6:30 P.M. or soon thereafter) None
H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS
1. Industrial Transmission Electric Rate Ordinance / 1st Reading, Continue to October 1, 2013 H -1
L RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS None
Mayor to determine time of break / Hearing devices available for those needing assistance.
September 17, 2013
Port Angeles City Council Meeting Page - 1
J. OTHER CONSIDERATIONS
1. IAFF, Local #656 Labor Contract / Approve J -1
2. Olympic Peninsula Humane Society / Verbal Update
K. FINANCE
1. None
L. COUNCIL REPORTS -
M. INFORMATION
City Manager Reports:
1. August Building Report M -1
2. Planning Commission Minutes M -2
3. Olympic Discovery Trail Easement Amendment — Information Only M -6
N. EXECUTIVE SESSION -
O. ADJOURNMENT -
PUBLIC HEARINGS
Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public
hearing in order to receive public input prior to making decisions, which impact the citizens. Certain matters may be
controversial, and the City Council may choose to seek public opinion through the public hearing process.
Mayor to determine time of break / Hearing devices available for those needing assistance.
September 17, 2013
Port Angeles City Council Meeting Page - 2
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
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PROCLAMATION
In Recognition of
CONSTITUTION WEEK
September 17 — 23, 2013
the Constitution of the United States of America, the guardian of our liberties, embodies
the principles of limited government in a Republic dedicated to rule by law; and
September 17, 2013, marks the two - hundred twenty -sixth anniversary of the framing of
the Constitution of the United States of America by the Constitutional Convention; and
it is fitting and proper to accord official recognition to this magnificent document and its
memorable anniversary, and to the patriotic celebrations which will commemorate it; and
Public Law 915 guarantees the issuing of a proclamation each year by the President of
the United States of America designating September 17 through 23 as Constitution Week
in recognition of the historic importance of the Constitution and the significant role it
plays in our lives today.
NOW, THEREFORE, I, Cherie Kidd, Mayor, ON BEHALF OF THE CITY COUNCIL OF PORT
ANGELES, do hereby proclaim the week of September 17 through 23, 2013, as CONSTITUTION
WEEK in the CITY OF PORT ANGELES and I further ask all citizens to reaffirm the ideals the
Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through
this guardian of our liberties.
Cherie Kidd, Mayor
September 17, 2013
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B -1
PUBLIC INTEREST SIGN -UP SHEET
pORTA1GELES
W ASH INGTON, U.S. A.
CITY COUNCIL REGULAR MEETING
DATE OF MEETING: September 17, 2013 LOCATION: City Council Chambers
You are encouraged to sign below if:
1. You are here to listen to the City Council discussion on a particular agenda item;
2. You want to speak during the Public Comment period of the agenda,
If several members of the public are interested in a particular agenda item, the Mayor may move
that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided
to organize the Public Comment period.
During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council
about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the
"Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with
the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so
that testimony is heard in the most logical groupings.
To allow time for the Council to complete its legislative agenda, comments should be limited to no more
than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the
Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may
allow time, limited to five minutes, for response from City Council members and/or City staff. No speaker
may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a
particular issue, the Mayor may limit the total amount of time dedicated to that single issue.
Written comments may be submitted into the record of a Council meeting by presenting the written
document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each
Council Member, but the document will not be read aloud; or a document may be distributed to the City
Council, with a copy to the Clerk, by a speaker while the speaker is addressing the Council.
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3002 S. Peabody
Port Angeles, WA 98362
Sept, 17, 2013
Dear City Council:
I'm here tonight to respectfully ask you
• to call for an immediate halt to the installation of smart meters in our city
• to remove all the smart meters which have already been installed in this city
• and to set our city free from the global smart grid which endangers people and
the environment
How do smart meters endanger the public?
• They endanger the human body, especially those we are called to care for and
protect: the very young, the very old, the chronically ill and frail. They also
endanger all of us here, and our families.
http://vvvvw.stopthecrime.net/smartmeterstflyersisymptoms.pdf
• They endanger our homes and properties which are at risk of catching fire due to
smart meters overheating and exploding unlike traditional safe analog meters.
http:l [ stopsmartmeters.org/ 2012 /08 /27/mAyland-hearin�; -tc� consider-srnart- meter- fires- after-
pennsylvania- utility -peco- energy- calls -a- moratorium
• They endanger and ruin our household wiring and expensive household
electronics and appliances. http: / /www.theage.com.au /victoria /victorians- warned -on-
bad- wiring -in- hornes- 20110226- 1b9be.htrnl
• They endanger our personal and family finances, with skyrocketing utility bills.
• They endanger by violating our Fourth Amendment right to privacy in our homes
by surveilling and data - mining our persons and homes to the benefit of third
parties including insurance companies, manufacturers, corporations, and
criminals and hackers,
• They endanger, by removing, our personal control over household appliances,
and our use of power and water - -in other words, when to turn them on and off,
when to use them. This control is now given over to the remote smart grid.
Mayor Kidd, Council members, and City Manager Dan McKeen:
I respectfully ask you tonight to choose whether
• to carry on the endangerment of the public by smart meters, or
• to undo the endangerment of the public by smart meters.
Thank you.
Sincerely,
Virginia Leinart
MICROWAVE RADIATION F REOIJENCY
AND WI /171 SYMPTOMS
• Confusion
• Short terra memory loss
• Inability to focus
• Brain fog/sluggish thinking
• Difficulty concentrating
• Headaches
• Migraines
• ViSion disruption or eye problems
• Eye pa
• Cataracts
• Dead or- chest pressure
• Allergies
• Difficulty breathing
• Respiratory problems
• Slow reaction time
• Sleep disruption
• Insomnia
• Night sweats
• Nightmares
• Dizziness
• Disorientation
• Balance Problems
• Agitation.
• Anxiety
• Depression
• Suicide
• Tension
• Irritability
• Tremors
• Nervousw;ss
• Seizures
• Vertigo
• Nausea or vomiting
• flu-like symptoms
• Digestive difficulty
• Nose bleeds
• Hair Los
• Rapid Aging/oxidative damage
• Skin problems including rashes
• Skin irritation/dryness
• White Noise 24/7
• Ringing or buzzing in ears
• Ear pairs
• Tinnitu.s
• Bed wetting
• Urinary problems
•
•
•
•
•
•
•
•
Behavioral problems in
children
Pets get jumpy
Mood disorders
Lethargy
Exhaustion
Chronic fatigue
Lost productivity /sick days
Loss of employment
Unusual family conflicts
Disintegrating relationships
EMIerenrest
• Electronic Harassment-Stalking-
Mind Control
• Violent behavior
• Autism
• ADHD
• Weakened immune system
• Physical weakness or pain
• High blood pressure
• Leg cramps
• Stiff neck or back
• Shuts down the cells -cell death
• Changes in genetic makeup
• DNA breakage
• EMIR" causes mercury dental
filling vapor to leak causing
organ and brain damage
• Psoiiasia
• Autoimmune disease
• Lupus
• Damage s nritochondr°ia
• Free radical damage and aging
• Worsening existing poor health
• Demineralization of cells /tissue
• Impotence
• Infertility
• Birth defects
• Life span decreases by +1 -8 year
• Heart Attack
• Pacemaker defibrillation
• Circulation problems
• Joint difficulty
• Muscle pain
• Fibrornyalgia
• Dementia
• Personality changes
• Alzheimer's, Parkiiason's.. ALS
Amyotrophic Lateral Sclerosis
• Childhood cancers increase
• Brain. tumors
• Rare Deadly Brain Gliorna.s
• Leukemia
• Cancer
• Diabetes
• Heating beamed on humans that
mimics a high fever
• Rhinitis (inflamination nasal
membranes)
• Asthma
• Allergies such as hay fever
• Food allergy
• Maple dermatitis
(inflammation of the skin)
• Itching and upped skin on the
trunk
• Rheumatism
(painfia.l condition of the ,joints
and muscles characterized
pain and stiffness)
• Benign uterine fibroid tumors
• Bone loss /osteoporosis
• Dehydration
• Kidney damage
*Bin halo tiva It■pnrt: Own. . ?. {)OO Snioitific Studies rvwtv.141oliefefeeifue.arg
*AAI.^A VI -Antorinan Avekdaxaay of lInvironnannini Moclicriac - Position Ps3cr •`EieMromuointiQ laud Riuiio Frecgiuceicy
:Fields Eifuct. oat :-Juanatx .l:i!:.t3ltlt", itecludiug wimleas 3'e03iciol -o ,ix°,>s and ati t rt. MViotev
*Depautestont of the Army - Dort -Ninnd °''113ioetiucss Er9'Seteeated Mani-Mal l3/c +fslaonee" 33ttttiofivrtiaency dirontad energy ke.ucl
Minrowgver (EINztoitr R Adimibca) ort'I'tu_¢et'a
*NASA: the Future of-Warfare Document - Page 50 - Effects ofLew Power iviicrowevos
www.,SmartMetersMurderi.com
www.Stopthe ri e. net www. fopOS.info
71 - t v- /r -//_?
Special City Council Meeting
Utility Advisory Committee
Jack Pittis Conference Room
Port Angeles, WA 98362
August 13, 2013
SPECIAL MEETING — 2:00 p.m.
REGULAR MEETING - 3:00 p.m.
L Call To Order — Special Meeting at 2:00 p.m.
Chairman Dan DiGuilio called the special meeting to order at 2:00 p.m.
IL Roll Call
UAC Assigned
Councilmembers Present: Dan Di Guilio, Cherie Kidd, Sissi Bruch,
Other Councilmembers
Present: Patrick Downie
Staff Present: Bill Bloor, Phil Lusk
III. Conduct Utility Advisory Committee Member Interviews:
2:15 p.m.
2:35 p.m.
Lynn Bedford
Hershel Lester
IV. Discuss qualifications of applicants / determine recommendation to City Council for a
community representative member of the Utility Advisory Committee.
A discussion was held regarding the qualifications and the determination was to recommend the
appointment of Ms. Lynn Bedford, PhD as the Citizen -At -Large Representative, to fill the
unexpired term until February 28, 2014.
V. Adjournment: 2:45 p.m.
VI. Call To Order — Regular Meeting
Chairman Dan DiGuilio called the meeting to order at 3:00 p.m.
VII. Roll Call
UAC Assigned
Councilmembers Present: Dan Di Guilio, Cherie Kidd, Sissi Bruch,
Other Councilmembers
Present: Patrick Downie
Utility Advisory
Committee Members
Present:
Utility Advisory
Committee Members
Absent:
Staff Present:
Dean Reed (4:12)
Paul Elliot
Glenn Cutler, Phil Lusk, Mike Puntenney, Kathryn Neal, Sondya
Wray, Bill Bloor, Gregg King, Therese Agesson, Nathan West,
Jonathan Boehme
Others Present: Lee Whetham — City Council Candidate Position #2
VIII. Approval of Minutes
Chairman Dan Di Guilio asked if there were any corrections to the minutes of June 21, 2013 and
July 9, 2013. Sissi Bruch moved to approve the minutes. Cherie Kidd seconded the motion, which
carried unanimously.
IX. Late Items:
Recommend Appointment of a Utility Advisory Committee Citizen -At -Large Representative
X. Discussion Items:
A. Bonneville Power Administration Technology Innovation Demand Response
Project Operating Agreement
Phil Lusk, Deputy Director of Power & Telecommunications Systems overviewed
Bonneville Power Administration's Technology Innovation Demand Response Project
Operating Agreement. An award in an amount not to exceed $425,000 has been offered to
the City, which requires a separate Operating Agreement to the Implementation Agreement
which was approved in January 2013. There was a brief discussion.
Cherie Kidd moved to forward a favorable recommendation to City Council to approve
and authorize the City Manager to sign an Operating Agreement with the Bonneville
Power Administration for up to $425,000 for the Demand Response Demonstration
Market Project, and to make minor modifications to the agreement, if necessary.
Patrick Downie seconded the motion, which carried unanimously.
B. Peabody Culvert Analysis for CSO Phase II Design/Project WW10 -2008
Professional Services Agreement with Brown & Caldwell, Inc., Amendment 16
Kathryn Neal, Engineering Manager, discussed the Peabody Culvert Analysis for the CSO
Phase II Design Project. An investigation of the current conditions of the Peabody Creek
culvert under Lincoln Street and the nearby soils is necessary. Results will help the guide the
design of the Front Street Diversion Sewer. There was a lengthy discussion.
Patrick Downie moved to forward a favorable recommendation to City Council to
approve and authorize City Manager to sign Amendment 16 to the Agreement for
Professional Services with Brown and Caldwell in an additional amount not to exceed
$115,483, which increases the maximum compensation for CSO Phase 2 design to
$2,560,093 and to make minor modifications to the agreement, if necessary. Cherie
Kidd seconded the motion, which carried unanimously.
C. Department of Ecology Municipal Stormwater Capacity Grant Acceptance
Jonathan Boehme, Stormwater Engineer reviewed the grant acceptance from the Department
of Ecology. They have offered the City a Municipal Stormwater Capacity Grant of $50,000
to implement the Western Washington Phase II Municipal Stormwater Permit. They have
also offered an additional $120,000 grant for preconstruction planning and design
requirements for the storm water projects that include water quality improvements. There was
a brief discussion.
Sissi Bruch moved to forward a favorable recommendation to City Council to
authorize the City Manager to sign the grant acceptance intent notice and agreement
with the Department of Ecology under the Municipal Stormwater Capacity Grant
Program in the amount of
$170,000. Patrick Downie seconded the motion, which carried unanimously.
D. 4th Street Stormwater Improvement Project/DR03 -2009 Professional Services
Agreement with PACE Engineers, Inc., Amendment No. 4
Kathryn Neal, Engineering Manager and Mike Puntenney, City Engineer, discussed the 4th
Street Stormwater Services Agreement. In order to complete the design and proceed to
construction it is necessary to modify parts of the design to comply. A review of six different
project design feature alternatives and each of their costs implications. There was a lengthy
discussion.
A recommendation was made that staff will bring the 4th Street Stormwater
Improvement Project /DR03 -2009 Professional Services Agreement with PACE
Engineers, Inc., Amendment No. 4 to Council in consideration with additional
information on the design feature specifics and budget information.
E. Recommend Appointment of a Utility Advisory Committee Citizen -At -Large
Representative
One of the Utility Advisory Committee community representatives resigned in May 2013.
The City Manager's office sought applicants for the open position. Two applications were
received. In accordance with the City Council Rules of Procedure, the City Councilmembers
assigned to the Utility Advisory Committee reviewed applications and interviewed the
candidates in open session during a special UAC meeting on August 13, 2013.
Sissi Bruch moved the recommendation that the City Council appoint Ms. Lynn
Bedford, PhD as Citizen -At -Large Representative, to fill the unexpired term until
February 28, 2014. Cherie Kidd seconded the motion, which carried unanimously.
VI. Information Only Items:
VII. Next Meeting Date:
VIII. Adjournment:
September 10, 2013
4:35 p.m.
Cherie Kidd, Mayor Janessa Hurd, City Clerk
CITY COUNCIL MEETING
Port Angeles, Washington
September 3, 2013
CALL TO ORDER- SPECIAL MEETING
Mayor Kidd called the special meeting of the Port Angeles City Council to order at 5:02 p.m.
ROLL CALL
Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, and Nelson.
Members Absent: Position No. 2 is vacant.
Staff Present: Manager McKeen, Attorney Bloor, Clerk Hurd, C. Fulton, C. Delikat, K. Dubuc, T. Gallagher, B.
Olson and N. West.
INTERVIEWS FOR VACANT COUNCIL POSITION #2
City Council interviewed Dan Gase, Peter Ripley and Robert Sommers for the vacant City Council position. No
action was taken.
ADJOURNMENT
Mayor Kidd adjourned the meeting at 5:37 p.m.
CALL TO ORDER- REGULAR MEETING
Mayor Kidd called the regular meeting of the Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, and Nelson.
Members Absent: Position No. 2 is vacant.
Staff Present: Manager McKeen, Attorney Bloor, Clerk Hurd, C. Fulton, C. Delikat, K. Dubuc, B. Olson, N. West, T.
Gallagher, J. Boehme, K. Neal, M. Abed, and E. Wheatley.
PLEDGE OF ALLEGIANCE
Mayor Kidd led the Pledge of Allegiance to the Flag.
PUBLIC COMMENT
Virginia Leinart, 3002 S. Peabody, spoke in opposition to the installation of smart meters in Port Angeles and invited
everyone to the upcoming showing of the documentary, "Take Back Your Power ", at the Port Angeles Library.
Jeff McFarland spoke in favor of the City supporting the upcoming dedication of Hwy 117, as the POW/MIA
Memorial Highway.
Judi Hangartner, 1815 E. 4th St., also invited City Council to the upcoming showing of the documentary, "Take Back
Your Power ", at the Port Angeles Library.
Tom Curry, 1126 E. 7th St thanked the City Council, City staff, and Primo Construction for the Waterfront
Transportation Improvement Project, and encouraged all citizens to support this project and the beautification of the
downtown waterfront.
Vicci Rudin, 1002 Strait View Dr., spoke on behalf of the Fine Arts Center and invited everyone to participate in the
ongoing Paint the Peninsula Festival.
LATE ITEMS — Mayor Kidd added a report to Other Considerations on the upcoming dedication of Highway 117
as the POW/MIA Memorial Highway.
CONSENT AGENDA
At the request of Mayor Kidd, Fire Chief Dubuc provided a brief description of Consent Agenda items #4 and #5.
It was moved by Bruch and seconded by Downie to approve the Consent Agenda to include:
1. City Council Minutes: August 20, 2013
2. Expenditure Approval List: 8/10/13 to 8/23/2013 for $1,134,388.93
3. Olympic Peninsula Rowing Club - Assignment and Assumption of Lease /Authorize City Manager to sign an
Assignment and Assumption of Lease and the Amendment to the 2009 Lease with the YMCA
4. Mutual Aid Agreement Fire Services Clallam, Jefferson and Kitsap Counties
S. Tacoma Community College Contract Extension Paramedic Instruction
Motion carried 6 -0.
OTHER CONSIDERATIONS
1. MIA/POW Memorial Highway Update
Public Works and Utilities Director Fulton described the City's contribution to the upcoming dedication of Highway
117 as the MIA/POW Memorial Highway, stating the City had agreed to provide staff time to assist in preparation of
closing the highway for the ceremony.
2. 4th Street Stormwater Improvements Project DR03 -2009 / Amendment #4 to PACE Professional Services
Agreement
Director Fulton introduced Civil Engineer Boehme and Engineering Manager Neal. Engineer Boehme and Manager
Neal conducted a PowerPoint presentation on the 4th Street Stormwater Improvement Project and provided City
Council with two options regarding the design improvements. They also provided a brief description of the design
and budgetary impacts of each option. Council discussion followed.
It was moved by Collins and seconded by Downie to:
Approve design alternative 3; increase the 4th Street Stormwater Project budget by $12,140 and authorize the City
Manager to sign Amendment 4 to the Professional Services Agreement with Pace Engineers, in an additional amount
not to exceed $40,000, which increases the maximum compensation under the agreement to $521,500.19, and to
make minor modifications to the agreement, if necessary.
Council discussion followed.
Motion carried 6 -0.
3. United Way Mid -Year Report & Update
Manager McKeen stated the United Way Mid -Year Report was provided as information only.
4. City Council Position #2 Vacancy
Each Councilmember provided a brief statement regarding the interview process and stated their preferred applicant
was Dan Gase.
It was moved by Di Guilio and seconded by Bruch to:
Appoint Dan Gase as to City Council Position #2.
Motion carried 6 -0.
Clerk Hurd administered the Oath of Office and Dan Gase was immediately seated at the Council Dias.
FINANCE
1. Street Crack Sealing Machine Equipment Purchase
Director Fulton introduced Deputy Director of Operations Abed and Street Superintendent Wheatley, who then
conducted a PowerPoint presentation on the need to purchase a Street Crack Sealing machine to assist with street
maintenance and extend the life of our streets. Council discussion followed.
It was moved by Collins and seconded by Nelson to:
Approve and authorize the City Manager to purchase a Cimline Street Crack Sealing machine from the HGAC
contract for the total purchase price of $61,000.
Motion carried 7 -0.
CITY COUNCIL REPORTS
Councilmember Nelson spoke regarding her attendance at the Big Lots Grand Opening and stated the store donated
$1,500 to Roosevelt Elementary.
Councilmember Downie spoke regarding his attendance at a recent International Council of Shopping Centers and the
national retailers who are looking at Port Angeles. He also informed Council the American Spirit Cruise ship was
back in town and described their plans to continue stopping in our City.
Mayor Kidd spoke regarding the recent visit from the City of Victoria and the success of the visit last Friday.
Deputy Mayor Collins spoke regarding the upcoming 125th anniversary of the First Church Building on the corner of
Vine and First Streets.
Councilmember Brach urged Council to work on a vision for the City.
Councilmember Di Guilio stated he would be at the Farmers' Market Council table this Saturday.
No other reports were given.
INFORMATION
Manager McKeen reminded Council there would be a Work Session on September 26, 2013, at 5:00 p.m.
Break
Mayor Kidd recessed the meeting for a break at 7:45 p.m. The meeting reconvened at 8:00 p.m.
EXECUTIVE SESSION
Based on input from Attorney Bloor, Mayor Kidd announced the need for an Executive Session, under authority of
RCW 42.30.110(1)(i), to discuss potential litigation with legal counsel and a Closed Session under authority of RCW
42.30.140(4)(a) for the purpose of planning or adopting the strategy or position to be taken by the governing body
during the course of any collective bargaining for approximately 35 minutes, with no action anticipated.
Executive /Closed Session convened at 8:00 p.m.
The need for an additional 10 minutes was announced at 8:35 p.m.
The Executive Session concluded at 8:45 p.m., and Council returned to open session.
ADJOURNMENT
Mayor Kidd adjourned the meeting at 8:45 p.m.
Cherie Kidd, Mayor Janessa Hurd, City Clerk
'6 , 410}illpDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
CLALLAM COUNTY SHERIFF DEPT
CLALLAM CNTY TREASURER
DEPARTMENT OF REVENUE -WIRES
Sherie Cary
WA STATE PATROL
WASHINGTON (DOL), STATE OF
WASHINGTON STATE TREASURER
PORT ANGELES CITY TREASURER
Legislative
CENTURYLINK -QWEST
City Manager Department
CENTURYLINK -QWEST
INSIGHT PUBLIC SECTOR
SUMMIT LAW GROUP PLLC
City Manager Department
CENTURYLINK -QWEST
City Manager Department
CENTURYLINK -QWEST
Description Account Number
CLALLAM COUNTY SHERIFF DE 001- 0000 - 213.10 -90
CVCA TO CLALLAM CO TREASU 001- 0000 - 229.40 -00
Excise Tax Return -July 001- 0000 - 237.00 -00
Excise Tax Return -July 001- 0000 - 237.30 -00
LOOMIS DEPOSITE REFUND CA 001- 0000 - 239.10 -00
LIVESCAN CHGS JULY 2013 001- 0000 - 229.50 -00
STATE SHARE CPLS JULY 201 001- 0000 - 229.60 -00
BUILDING SURCHARE JULY 001- 0000 - 229.10 -00
DIST C T REV TO STATE THE 001- 0000 - 229.30 -00
Division Total:
Department Total:
Ferry to Victoria -Kidd 001 - 1160 - 511.43 -10
Mayor & Council Division Total:
Legislative Department Total:
08 -14 A/C 3604571535571B 001 - 1210- 513.42 -10
08 -14 A/C 3604570968343B 001 - 1210 - 513.42 -10
08 -14 A/C 3604570831558B 001 - 1210 - 513.42 -10
08 -14 A/C 3604570411199B 001 - 1210 - 513.42 -10
08 -16 A/C 206T359336570B 001 - 1210- 513.42 -10
08 -14 A/C 3604576684085B 001 - 1210 - 513.42 -10
City Manager Office Division Total:
08 -14 A/C 3604571535571 B 001 - 1220- 516.42 -10
08 -14 A/C 3604570968343B 001 - 1220 - 516.42 -10
08 -14 A/C 3604570831558B 001 - 1220 - 516.42 -10
08 -14 A/C 3604570411199B 001 - 1220 - 516.42 -10
08 -16 A/C 206T359336570B 001 - 1220 - 516.42 -10
08 -14 A/C 3604576684085B 001 - 1220 - 516.42 -10
COMPUTER HARDWARE &PERIPH1001 - 1220 - 516.31 -60
PROF SERVICES 001- 1220 - 516.41 -50
Human Resources
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
City Clerk
City Manager Department
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
Division Total:
001 - 1230- 514.42 -10
001 - 1230- 514.42 -10
001 - 1230- 514.42 -10
001 - 1230- 514.42 -10
001 - 1230- 514.42 -10
001 - 1230- 514.42 -10
Division Total:
Department Total:
001 - 2010- 514.42 -10
001 - 2010- 514.42 -10
001 - 2010- 514.42 -10
001 - 2010- 514.42 -10
Invoice Amount
3,446.50
227.42
204.31
815.74
50.00
66.00
201.00
193.50
9,209.65
$14,414.12
$14,414.12
34.00
$34.00
$34.00
2.08
2.48
2.40
55.71
27.74
7.55
$97.96
0.42
0.50
0.48
11.14
5.55
1.51
218.90
295.00
$533.50
0.21
0.25
0.24
5.57
2.77
0.76
$9.80
$641.26
1.42
1.69
1.73
39.03
Page 1
E -8
'6 , 410}ilipDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
CENTURYLINK -QWEST
GOVT FINANCE OFFCRS ASN
PORT ANGELES CITY TREASURER
Finance Department
CENTURYLINK -QWEST
DEPARTMENT OF REVENUE -WIRES
OLYMPIC STATIONERS INC
WASHINGTON (AUDITOR), STATE OF
Finance Department
CENTURYLINK -QWEST
DATABAR INCORPORATED
EQUIFAX
FEDERAL EXPRESS CORP
PACIFIC OFFICE EQUIPMENT INC
PORT ANGELES CITY TREASURER
VERIZON WIRELESS
Finance Department
CANON USA, INC
PITNEY BOWES CREDIT CORP
UNITED PARCEL SERVICE
Finance Department
CENTURYLINK -QWEST
Description
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
OLSON DUES - 10/13 -9/14
Clorox Wipes -Hagar
Finance Administration
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
Excise Tax Return -July
OFFICE SUPPLIES, GENERAL
FINANCIAL SERVICES
Accounting
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
CYCLES 1 -5 8/9/13
CYCLES 6 -10 8/16/13
CYCLES 11 -15 8/23/13
CREDIT REPORTS
Shipping Chgs
Account Number
001 - 2010- 514.42 -10
001 - 2010- 514.42 -10
001 - 2010- 514.49 -01
001 - 2010- 514.31 -01
Division Total:
001- 2023 - 514.42 -10
001- 2023 - 514.42 -10
001- 2023 - 514.42 -10
001- 2023 - 514.42 -10
001- 2023 - 514.42 -10
001- 2023 - 514.42 -10
001- 2023 - 514.49 -50
001- 2023 - 514.31 -01
001- 2023 - 514.41 -50
Division Total:
001- 2025 - 514.42 -10
001- 2025 - 514.42 -10
001- 2025 - 514.42 -10
001- 2025 - 514.42 -10
001- 2025 - 514.42 -10
001- 2025 - 514.42 -10
001- 2025 - 514.41 -50
001- 2025 - 514.41 -50
001- 2025 - 514.41 -50
001- 2025 - 514.41 -50
001- 2025 - 514.48 -10
COMPUTER ACCESSORIES &SUPF 001- 2025 - 514.31 -01
Batteries- lyulores 001- 2025 - 514.31 -01
08 -13 a/c 271272753 -00001 001- 2025 -51 4.42 -10
Customer Service Division Total:
OFFICE MACHINES & ACCESS 001- 2080 - 514.45 -31
OFFICE MACHINES & ACCESS 001- 2080 - 514.45 -31
3Q LEASE - POSTAGE MACHIN 001- 2080 - 514.45 -30
Shipping Chgs 001- 2080 - 514.42 -10
Shipping Chgs 001- 2080 - 514.42 -10
Reprographics Division Total:
Finance Department Department Total:
08 -14 A/C 3604571535571 B 001 - 3010- 515.42 -10
08 -14 A/C 3604570968343B 001 - 3010 -51 5.42 -10
08 -14 A/C 3604570831558B 001 - 3010 -51 5.42 -10
08 -14 A/C 3604570411199B 001 - 3010 -51 5.42 -10
08 -16 A/C 206T359336570B 001 - 3010 -51 5.42 -10
Invoice Amount
19.42
5.19
190.00
12.12
$270.60
1.88
2.24
2.16
50.14
24.97
6.80
550.98
40.38
501.60
$1,181.15
2.71
3.23
3.12
72.42
36.07
9.82
2,146.21
1,970.76
2,021.50
90.04
20.12
163.50
19.49
68.11
$6,627.10
351.55
365.51
1,351.99
22.00
44.00
$2,135.05
$10,213.90
1.25
1.49
1.44
33.42
16.65
Page 2
E -9
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
CENTURYLINK -QWEST
PORT ANGELES CITY TREASURER
Attorney
CITY OF FORKS
Attorney
CENTURYLINK -QWEST
CLALLAM PUBLIC DEFENDER
MYERS, STAN
Attorney
APA WASHINGTON
CENTURYLINK -QWEST
OLYMPIC STATIONERS INC
PORT ANGELES CITY TREASURER
SOUND PUBLISHING INC
Community Development
CENTURYLINK -QWEST
OLYMPIC PRINTERS INC
OLYMPIC STATIONERS INC
PORT ANGELES CITY TREASURER
VERIZON WIRELESS
Community Development
CENTURYLINK -QWEST
Description
08 -14 A/C 3604576684085B
Chamber Mtgs -Bloor
Attorney Office
FORKS JAIL BILL -JULY
Jail Contributions
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
Public Defender fees
Indigent Legal Fees
Prosecution
Attorney
ASSIST PLANNER ADVERTISIN
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
OFFICE SUPPLIES, GENERAL
Chamber Mtg -West
PABA/Chamber Mtgs -West
COMMUNICATIONS /MEDIA SERV
Planning
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
BUSINESS CARDS - LIERLY
OFFICE SUPPLIES, GENERAL
Bankers Boxes - Roberds
08 -15 a/c 264230412 -00003
Building
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
Account Number
001 - 3010- 515.42 -10
001 - 3010- 515.49 -90
Division Total:
001 -3012- 598.51 -23
Division Total:
001 - 3021 - 515.42 -10
001 - 3021 - 515.42 -10
001 - 3021 - 515.42 -10
001 - 3021 - 515.42 -10
001 - 3021 - 515.42 -10
001 - 3021 - 515.42 -10
001 - 3021 - 515.41 -50
001 - 3021 - 515.41 -50
Division Total:
Department Total:
001 -4010- 558.44 -10
001 -4010- 558.42 -10
001 -4010- 558.42 -10
001 -4010- 558.42 -10
001 -4010- 558.42 -10
001 -4010- 558.42 -10
001 -4010- 558.42 -10
001 -4010- 558.31 -01
001 -4010- 558.31 -01
001 -4010- 558.31 -01
001 -4010- 558.44 -10
Division Total:
001- 4020 - 524.42 -10
001- 4020 - 524.42 -10
001- 4020 - 524.42 -10
001- 4020 - 524.42 -10
001- 4020 - 524.42 -10
001- 4020 - 524.42 -10
001- 4020 - 524.31 -01
001- 4020 - 524.31 -01
001- 4020 - 524.31 -01
001- 4020 - 524.42 -10
Division Total:
001- 4030 - 559.42 -10
001- 4030 - 559.42 -10
001- 4030 - 559.42 -10
001- 4030 - 559.42 -10
Invoice Amount
4.53
30.00
$88.78
7,965.00
$7,965.00
0.83
0.99
0.96
22.28
11.10
3.02
3,612.50
3,612.50
$7,264.18
$15,317.96
50.00
1.56
1.86
1.80
41.78
20.81
5.66
21.11
17.00
61.76
36.34
$259.68
0.54
0.65
0.62
14.48
7.21
1.96
79.13
9.26
18.42
57.26
$189.53
0.08
0.10
0.10
2.23
Page 3
E -10
'6 , 410}illpDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
CENTURYLINK -QWEST
VERIZON WIRELESS
Community Development
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
INSIGHT PUBLIC SECTOR
PORT ANGELES POLICE DEPARTMENT
Police Department
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
Police Department
CENTURYLINK -QWEST
KITSAP COUNTY SHERIFF'S OFFICE
LINCOLN STREET STATION
MICROFLEX
PORT ANGELES POLICE DEPARTMENT
SQUAD ROOM EMBLEMS
SUNSET DO -IT BEST HARDWARE
UNITED PARCEL SERVICE
Police Department
Description Account Number
08 -16 A/C 206T359336570B 001- 4030 - 559.42 -10
08 -14 A/C 3604576684085B 001- 4030 - 559.42 -10
08 -15 a/c 264230412 -00003 001- 4030 - 559.42 -10
Code Compliance Division Total:
Community Development Department Total:
DATA PROC SERV &SOFTWARE 001 - 5010 - 521.42 -12
DATA PROC SERV &SOFTWARE 001 - 5010 - 521.42 -12
DATA PROC SERV &SOFTWARE 001 - 5010 - 521.42 -12
08 -14 A/C 3604571535571 B 001 - 5010- 521.42 -10
08 -14 A/C 3604570968343B 001 - 5010 - 521.42 -10
08 -14 A/C 3604570831558B 001 - 5010 - 521.42 -10
08 -14 A/C 3604570411199B 001 - 5010 - 521.42 -10
08 -16 A/C 206T359336570B 001 - 5010 - 521.42 -10
08 -14 A/C 3604576684085B 001 - 5010 - 521.42 -10
COMPUTER HARDWARE &PERIPH1001 - 5010 - 521.31 -60
Photos /snacks
Ice /Retirement Cake
Police Administration
DATA PROC SERV &SOFTWARE
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
Investigation
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
HUMAN SERVICES
SHIPPING AND HANDLING
SHIPPING AND HANDLING
EQUIP MAINT & REPAIR SERV
Fuel /Bridge Toll
Bridge /Fuel
OFFICE SUPPLIES, GENERAL
PARK,PLAYGROUND,REC EQUIP
Shipping Chgs
Patrol
001 - 5010- 521.31 -01
001 - 5010- 521.31 -01
Division Total:
001 - 5021 - 521.42 -12
001 - 5021 - 521.42 -10
001 - 5021 - 521.42 -10
001 - 5021 - 521.42 -10
001 - 5021 - 521.42 -10
001 - 5021 - 521.42 -10
001 - 5021 - 521.42 -10
Division Total:
001- 5022 - 521.42 -10
001- 5022 - 521.42 -10
001- 5022 - 521.42 -10
001- 5022 - 521.42 -10
001- 5022 - 521.42 -10
001- 5022 - 521.42 -10
001- 5022 - 521.43 -10
001- 5022 - 521.42 -10
001- 5022 - 521.42 -10
001- 5022 - 521.31 -01
001- 5022 - 521.43 -10
001- 5022 - 521.43 -10
001- 5022 - 521.31 -01
001- 5022 - 521.31 -01
001- 5022 - 521.42 -10
Division Total:
Invoice Amount
1.11
0.30
14.33
$18.25
$467.46
66.96
-66.96
66.96
3.33
3.97
3.84
89.13
44.39
12.08
288.31
48.41
36.97
$597.39
202.03
2.08
2.48
2.40
55.71
27.74
7.55
$299.99
5.84
6.95
6.73
155.98
77.69
21.14
343.05
28.26
28.26
838.48
15.25
25.25
79.26
8.53
11.04
$1,651.71
Page 4
E -11
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
ANGELES MILLWORK & LUMBER CO
CENTURYLINK -QWEST
DELL MARKETING LP
INSIGHT PUBLIC SECTOR
PEN PRINT INC
Police Department
CANON USA, INC
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
Fire Department
CENTURYLINK -QWEST
CURTIS & SONS INC, L N
PCS Mobile
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
VERIZON WIRELESS
Description
BLDG CONSTRUC. SERVICES -
08-14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
Account Number
001- 5029 - 521.31 -01
001- 5029 - 521.42 -10
001- 5029 - 521.42 -10
001- 5029 - 521.42 -10
001- 5029 - 521.42 -10
001- 5029 - 521.42 -10
001- 5029 - 521.42 -10
COMPUTER HARDWARE &PERI PHI 001- 5029 - 521.31 -01
COMPUTER HARDWARE &PERI PHI 001- 5029 - 521.31 -01
PRINTING EQUIP & SUPPLIES 001- 5029 - 521.31 -01
Records Division Total:
Police Department Department Total:
OFFICE MACHINES & ACCESS 001 -6010- 522.45 -31
DATA PROC SERV &SOFTWARE 001 -6010- 522.42 -12
DATA PROC SERV &SOFTWARE 001 -6010- 522.42 -12
DATA PROC SERV &SOFTWARE 001 -6010- 522.42 -12
08 -14 A/C 3604571535571 B 001 -6010- 522.42 -10
08 -14 A/C 3604570968343B 001 -6010- 522.42 -10
08 -14 A/C 3604570831558B 001 -6010- 522.42 -10
08 -14 A/C 3604570411199B 001 -6010- 522.42 -10
08 -16 A/C 206T359336570B 001 -6010- 522.42 -10
08 -14 A/C 3604576684085B 001 -6010- 522.42 -10
08 -14 A/C 3604571535571 B 001 -6010- 522.42 -11
08 -14 A/C 3604570968343B 001 -6010- 522.42 -11
08 -14 A/C 3604570831558B 001 -6010- 522.42 -11
08 -14 A/C 3604570411199B 001 -6010- 522.42 -11
08 -16 A/C 206T359336570B 001 -6010- 522.42 -11
08 -14 A/C 3604576684085B 001 -6010- 522.42 -11
Fire Administration Division Total:
08 -14 A/C 3604571535571 B 001- 6020 - 522.42 -10
08 -14 A/C 3604570968343B 001- 6020 - 522.42 -10
08 -14 A/C 3604570831558B 001- 6020 - 522.42 -10
08 -14 A/C 3604570411199B 001- 6020 - 522.42 -10
08 -16 A/C 206T359336570B 001- 6020 - 522.42 -10
08 -14 A/C 3604576684085B 001- 6020 - 522.42 -10
CLOTHING & APPAREL 001- 6020 - 522.31 -11
BROADBAND EQUIPMENT 001- 6020 - 594.64 -10
MICROSOFT Surface Pro 001- 6020 - 594.64 -10
BOATS, MOTORS,& MARINE SUP 001- 6020 - 522.31 -01
BOATS, MOTORS,& MARIN E SUP 001- 6020 - 522.31 -01
BOATS, MOTORS,& MARINE SUP 001- 6020 - 522.35 -01
08 -15 a/c 264395724 -00001 001- 6020 - 522.42 -10
Invoice Amount
155.55
2.08
2.48
2.40
55.71
27.74
7.55
183.62
284.00
130.08
$851.21
$3,400.30
190.69
334.80
- 334.80
334.80
2.92
3.48
3.36
77.99
38.84
10.57
0.83
0.99
0.96
22.28
11.10
3.02
$701.83
2.71
3.23
3.12
72.42
36.07
9.82
234.31
7,942.77
1,442.01
1.64
12.98
4.83
58.28
Page 5
E -12
'k' , 410}IIIIIDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
Fire Department
CENTURYLINK -QWEST
Fire Department
CENTURYLINK -QWEST
Calendars
Fire Department
CENTURYLINK -QWEST
NAPA AUTO PARTS
PUGET SOUND MARINE
VERIZON WIRELESS
Fire Department
Coral Wheeler
Fire Department
CENTURYLINK -QWEST
Fire Department
CANON USA, INC
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
Description
Fire Suppression
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
Fire Volunteers
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
LOG BOOK
Fire Prevention
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
SUPPLIES
ANNUAL DUES
08 -10 a/c 571099962 -00001
Fire Training
SUPPLIES FOR STATION
Facilities Maintenance
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
Emergency Management
Fire Department
RENTAL /LEASE EQUIPMENT
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
Account Number
Division Total:
001 -6021- 522.42 -10
001 -6021- 522.42 -10
001 -6021- 522.42 -10
001 -6021- 522.42 -10
001 -6021- 522.42 -10
001 -6021- 522.42 -10
Division Total:
001- 6030 - 522.42 -10
001- 6030 - 522.42 -10
001- 6030 - 522.42 -10
001- 6030 - 522.42 -10
001- 6030 - 522.42 -10
001- 6030 - 522.42 -10
001- 6030 - 522.31 -01
Division Total:
001- 6040 - 522.42 -10
001- 6040 - 522.42 -10
001- 6040 - 522.42 -10
001- 6040 - 522.42 -10
001- 6040 - 522.42 -10
001- 6040 - 522.42 -10
001- 6040 - 522.31 -01
001- 6040 - 522.49 -01
001- 6040 - 522.42 -10
Division Total:
001- 6050 - 522.31 -01
Division Total:
001- 6060 - 525.42 -10
001- 6060 - 525.42 -10
001- 6060 - 525.42 -10
001- 6060 - 525.42 -10
001- 6060 - 525.42 -10
001- 6060 - 525.42 -10
Division Total:
Department Total:
001 -7010- 532.45 -31
001 -7010- 532.42 -12
001 -7010- 532.42 -12
001 -7010- 532.42 -12
001 -7010- 532.42 -10
001 -7010- 532.42 -10
001 -7010- 532.42 -10
Invoice Amount
$9,824.19
0.21
0.25
0.24
5.57
2.77
0.76
$9.80
0.42
0.50
0.48
11.14
5.55
1.51
125.39
$144.99
0.42
0.50
0.48
11.14
5.55
1.51
26.51
200.00
32.71
$278.82
230.94
$230.94
1.88
2.24
2.16
50.14
24.97
6.80
$88.19
$11,278.76
784.44
108.40
- 108.40
108.40
6.46
7.70
7.45
Page 6
E -13
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
CENTURYLINK -QWEST
FEDERAL EXPRESS CORP
CENTURYLINK
Glenn Cutler
The Seminar Group
OFFICE DEPOT
PEN PRINT INC
PORT ANGELES CITY TREASURER
SHARP ELECTRONICS CORP
Description
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
Shipping Chgs
BUSINESS LUNCH
CONSTRUCTION LAW SEMINAR
SUPPLIES
BUSINESS CARDS - ABED
Trng lunch -Hagar
OFFICE MACHINES & ACCESS
MX2600N COPIER- SEPT 2013
WASHINGTON (DES) DEPT OF ENTERPRI DATA PROC SERV &SOFTWARE
Public Works -Gen Fnd Pub Wks Administration
Public Works -Gen Fnd
SIGNS, SIGN MATERIAL
SIGNS, SIGN MATERIAL
OFFICE MACHINES & ACCESS
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
Parks Administration
PAI NTS, COATI N GS, WALLPAPE R
OFFICE MACHINES & ACCESS
OFFICE MACHINES & ACCESS
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604577004947B
08 -20 A/C 206T217227465B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
OFFICE SUPPLIES, GENERAL
SPORTING & ATHLETIC EQUIP
Senior Center
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
ASM SIGNS
CANON USA, INC
CENTURYLINK -QWEST
Parks Dept
ANGELES MILLWORK & LUMBER CO
CANON USA, INC
CENTURYLINK -QWEST
PEN PRINT INC
SWAIN'S GENERAL STORE INC
Parks Dept
CAPACITY PROVISIONING INC
Account Number
001 -7010- 532.42 -10
001 -7010- 532.42 -10
001 -7010- 532.42 -10
001 -7010- 532.42 -10
001 -7010- 322.40 -11
001 -7010- 532.31 -01
001 -7010- 532.43 -10
001 -7010- 532.31 -01
001 -7010- 532.31 -01
001 -7010- 532.31 -01
001 -7010- 532.45 -31
001 -7010- 532.45 -31
001 -7010- 532.48 -02
Division Total:
Department Total:
001 -8010- 574.41 -50
001 -8010- 574.49 -60
001 -8010- 574.45 -31
001 -8010- 574.42 -10
001 -8010- 574.42 -10
001 -8010- 574.42 -10
001 -8010- 574.42 -10
001 -8010- 574.42 -10
001 -8010- 574.42 -10
Division Total:
001 -8012- 555.31 -20
001 -8012- 555.45 -31
001 -8012- 555.45 -31
001 -8012- 555.42 -10
001 -8012- 555.42 -10
001 -8012- 555.42 -10
001 -8012- 555.42 -10
001 -8012- 555.42 -10
001 -8012- 555.42 -10
001 -8012- 555.42 -10
001 -8012- 555.42 -10
001 -8012- 555.31 -01
001 -8012- 555.31 -01
Division Total:
001- 8050 - 536.42 -12
001- 8050 - 536.42 -12
001- 8050 - 536.42 -12
Invoice Amount
172.70
86.01
23.41
13.69
150.00
71.00
625.00
3.22
40.65
37.40
312.76
203.92
5,998.41
$8,652.62
$8,652.62
780.48
394.64
27.03
0.63
0.75
0.72
16.71
8.32
2.27
$1,231.55
65.86
181.94
24.33
0.63
0.75
0.72
46.47
57.46
16.71
8.32
2.27
27.10
216.97
$649.53
202.03
- 202.03
202.03
Page 7
E -14
'6 , 410}ilipDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
CENTURYLINK -QWEST
DEPARTMENT OF REVENUE -WIRES
FEDERAL EXPRESS CORP
QUIRING MONUMENTS INC
Parks Dept
ANGELES CONCRETE PRODUCTS
ANGELES MILLWORK & LUMBER CO
ANGELES PLUMBING INC
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
GIBBONS & RIELY, PLLC
HEARTLINE
PORT ANGELES POWER EQUIPMENT
SEARS COMMERCIAL ONE
SIMPLOT COMPANY
SUNSET DO -IT BEST HARDWARE
Description
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
Excise Tax Return -July
Shipping Chgs
CEMETERY MARKERS
CEMETERY MARKERS
CEMETERY MARKERS
CEMETERY MARKERS
CEMETERY MARKERS
CEMETERY MARKERS
Account Number
001- 8050 - 536.42 -10
001- 8050 - 536.42 -10
001- 8050 - 536.42 -10
001- 8050 - 536.42 -10
001- 8050 - 536.42 -10
001- 8050 - 536.42 -10
001- 8050 - 536.49 -50
001- 8050 - 536.42 -10
001- 8050 - 536.34 -01
001- 8050 - 536.34 -01
001- 8050 - 536.34 -01
001- 8050 - 536.34 -01
001- 8050 - 536.34 -01
001- 8050 - 536.34 -01
Ocean View Cemetery Division Total:
ROAD /HWY MAT NONASPHALTIC 001- 8080 - 576.31 -40
HARDWARE,AND ALLIED ITEMS 001- 8080 - 576.31 -20
BRUSHES (NOT CLASSIFIED) 001- 8080 - 576.31 -20
PAINTS,COATINGS,WALLPAPER 001- 8080 - 576.31 -20
LUMBER& RELATED PRODUCTS 001- 8080 - 576.31 -20
HAND TOOLS ,POW &NON POWER 001-8080-576.31-20
HAND TOOLS ,POW &NON POWER 001-8080-576.31-20
LUMBER& RELATED PRODUCTS
PLUMBING EQUIP FIXT,SUPP
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
MISC PROFESSIONAL SERVICE
HARDWARE,AND ALLIED ITEMS
ROADSIDE,GRNDS,REC, PARK
ROADSIDE,GRNDS,REC, PARK
FIRST AID & SAFETY EQUIP.
HARDWARE,AND ALLIED ITEMS
SEED,SOD,SOIL &INOCULANT
HARDWARE,AND ALLIED ITEMS
PLUMBING EQUIP FIXT,SUPP
001- 8080 - 576.31 -20
001- 8080 - 576.31 -20
001- 8080 - 576.42 -12
001- 8080 - 576.42 -12
001- 8080 - 576.42 -12
001- 8080 - 576.42 -10
001- 8080 - 576.42 -10
001- 8080 - 576.42 -10
001- 8080 - 576.42 -10
001- 8080 - 576.42 -10
001- 8080 - 576.42 -10
001- 8080 - 576.48 -10
001- 8080 - 576.31 -01
001- 8080 - 576.31 -40
001- 8080 - 576.31 -40
001- 8080 - 576.31 -01
001- 8080 - 576.31 -20
001- 8080 - 576.31 -40
001- 8080 - 576.31 -20
001- 8080 - 576.31 -20
Invoice Amount
0.42
0.50
0.48
11.14
5.55
1.51
- 366.58
6.08
145.00
145.00
145.00
145.00
145.00
1,729.00
$2,315.13
1,402.43
5.91
6.36
27.63
162.75
30.87
35.50
37.28
77.83
305.92
- 305.92
305.92
2.08
2.48
2.40
55.71
27.74
7.55
4,164.00
57.40
21.68
43.36
151.65
57.43
4,769.60
7.80
20.66
Page 8
E -15
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
Parks Dept
AMSAN
CENTURYLINK -QWEST
PACIFIC OFFICE EQUIPMENT INC
Facilities Maintenance
ANGELES MILLWORK & LUMBER CO
CED /CONSOLIDATED ELEC DIST INC
CENTURYLINK -QWEST
THURMAN SUPPLY
THYSSENKRUPP ELEVATOR CORP
TYCO INTEGRATED SECURITY
Facilities Maintenance
CENTURYLINK -QWEST
Description Account Number
PLUMBING EQUIP FIXT,SUPP 001- 8080 - 576.31 -20
PLUMBING EQUIP FIXT,SUPP 001- 8080 - 576.31 -20
HAND TOOLS ,POW &NON POWER 001-8080-576.31-20
PAINTS,COATINGS,WALLPAPER 001- 8080 - 576.31 -20
BRUSHES (NOT CLASSIFIED) 001- 8080 - 576.31 -20
HARDWARE,AND ALLIED ITEMS 001- 8080 - 576.31 -20
BRUSHES (NOT CLASSIFIED) 001- 8080 - 576.31 -20
Park Facilities Division Total:
Parks Dept Department Total:
HOSES, ALL KINDS 001- 8130 - 518.31 -01
PAPER & PLASTIC - DISPOSABL 001 - 8130 - 518.31 -01
PAPER & PLASTIC - DISPOSABL 001 - 8130 - 518.31 -01
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -16 A/C 206T355724768B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
COPYING MACHINE SUPPLIES
Custodial /Janitorial Svcs
HARDWARE,AND ALLIED ITEMS
HARDWARE,AND ALLIED ITEMS
ELECTRICAL EQUIP & SUPPLY
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
PLUMBING EQUIP FIXT,SUPP
ACIA -KYZRX
SECURITY,FIRE,SAFETY SERV
Central Svcs Facilities
Facilities Maintenance
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
CHAPMAN JR, HOWARD E UMPIRE'S PAYMENT FOR COED
001 - 8130- 518.42 -10
001 - 8130- 518.42 -10
001 - 8130- 518.42 -10
001 - 8130- 518.42 -10
001 - 8130- 518.42 -10
001 - 8130- 518.42 -10
001 - 8130- 518.42 -10
001 - 8130- 518.31 -01
Division Total:
001 - 8131- 518.31 -20
001 - 8131- 518.31 -20
001 - 8131- 518.31 -20
001 - 8131- 518.42 -10
001 - 8131- 518.42 -10
001 - 8131- 518.42 -10
001 - 8131- 518.42 -10
001 - 8131- 518.42 -10
001 - 8131- 518.42 -10
001 - 8131- 518.31 -20
001 - 8131- 518.48 -10
001 - 8131- 518.42 -10
Division Total:
Department Total:
001 -8221- 574.42 -10
001 -8221- 574.42 -10
001 -8221- 574.42 -10
001 -8221- 574.42 -10
001 -8221- 574.42 -10
001 -8221- 574.42 -10
001 -8221- 574.41 -50
Invoice Amount
-20.66
49.90
10.08
36.05
12.94
32.10
23.18
$11,627.61
$15,823.82
50.42
216.76
1,034.44
0.21
0.25
0.24
57.46
5.57
2.77
0.76
92.65
$1,461.53
9.71
5.17
99.45
0.21
0.25
0.24
5.57
2.77
0.76
18.17
727.57
55.87
$925.74
$2,387.27
0.21
0.25
0.24
5.57
2.77
0.76
44.00
Page 9
E -16
'6 , 410}illpDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
PIMENTEL, HENRY
PORT ANGELES CITY TREASURER
RAMSEY, SCOTT
ROONEY, RANDY L
SWAIN'S GENERAL STORE INC
THAYER, JEFFREY
Recreation Activities
CANON USA, INC
CENTURYLINK -QWEST
HEILMAN, JOHN
Recreation Activities
CANON USA, INC
CENTURYLINK -QWEST
ALEXIS HAIRE
PORT ANGELES CITY TREASURER
Recreation Activities
PORT ANGELES CHAMBER OF COMM
Lodging Excise Tax
DEPARTMENT OF REVENUE -WIRES
NORTHERN TOOL /BLUETARP
AIRPORT GARDEN CENTER
ANGELES CONCRETE PRODUCTS
ANGELES MILLWORK & LUMBER CO
Description Account Number Invoice Amount
UMPIRE'S PAYMENT FOR COED 001 - 8221 - 574.41 -50 550.00
BB Camp Supplies -Wise 001 - 8221 - 574.31 -01 10.33
UMPIRE'S PAYMENT FOR COED 001 - 8221 - 574.41 -50 242.00
UMPIRE'S PAYMENT FOR COED 001 - 8221 - 574.41 -50 528.00
SPORTING & ATHLETIC EQUIP 001 - 8221 - 574.31 -01 325.46
UMPIRE'S PAYMENT FOR COED 001 - 8221 - 574.41 -50 506.00
Sports Programs Division Total: $2,215.59
OFFICE MACHINES & ACCESS 001- 8222 - 574.45 -31 135.08
08 -14 A/C 3604571535571 B 001- 8222 - 574.42 -10 0.21
08 -14 A/C 3604570968343B 001- 8222 - 574.42 -10 0.25
08 -14 A/C 3604570831558B 001- 8222 - 574.42 -10 0.24
08 -14 A/C 3604570411199B 001- 8222 - 574.42 -10 5.57
08 -16 A/C 206T359336570B 001- 8222 - 574.42 -10 2.77
08 -14 A/C 3604576684085B 001- 8222 - 574.42 -10 0.76
UMPIRE'S PAYMENT FOR COED 001- 8222 - 574.41 -50 424.00
Special Events Division Total: $568.88
OFFICE MACHINES & ACCESS 001- 8224 - 574.45 -31 67.54
08 -14 A/C 3604571535571 B 001- 8224 - 574.42 -10 0.21
08 -14 A/C 3604570968343B 001- 8224 - 574.42 -10 0.25
08 -14 A/C 3604570831558B 001- 8224 - 574.42 -10 0.24
08 -14 A/C 3604570411199B 001- 8224 - 574.42 -10 5.57
08 -16 A/C 206T359336570B 001- 8224 - 574.42 -10 2.77
08 -14 A/C 3604576684085B 001- 8224 - 574.42 -10 0.76
RFD CHEER 001- 8224 - 347.60 -23 38.00
After School Supplies -BR 001- 8224 - 574.31 -01 11.13
Day Camp Supplies -BR 001- 8224 - 574.31 -01 20.17
Youth /Family Programs Division Total: $146.64
Recreation Activities Department Total: $2,931.11
General Fund Fund Total: $85,562.58
MISC PROFESSIONAL SERVICE 101 -1430- 557.50 -83 8,283.50
Lodging Excise Tax Division Total: $8,283.50
Lodging Excise Tax Department Total: $8,283.50
Lodging Excise Tax Fund Fund Total: $8,283.50
Excise Tax Return -July 102- 0000 - 237.00 -00 3.35
LAWN MAINTENANCE EQUIP 102- 0000 - 237.00 -00 -21.75
Division Total: - $18.40
Department Total: - $18.40
FENCING 102- 7230 - 542.31 -20 197.27
ROAD /HWY MAT NONASPHALTIC 102- 7230 - 542.31 -20 295.39
LUMBER& RELATED PRODUCTS 102- 7230 - 542.31 -20 59.32
HARDWARE,AND ALLIED ITEMS 102- 7230 - 542.31 -20 75.97
HARDWARE,AND ALLIED ITEMS 102- 7230 - 542.31 -20 29.26
Page 10
E -17
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
ANGELES MILLWORK & LUMBER CO
CAPACITY PROVISIONING INC
CED /CONSOLIDATED ELEC DIST INC
CENTURYLINK -QWEST
COPY CAT GRAPHICS
EDGE ANALYTICAL
LAKESIDE INDUSTRIES INC
WESTSIDE PIZZA
NORTHERN TOOL /BLUETARP
PORT ANGELES POWER EQUIPMENT
PUD #1 OF CLALLAM COUNTY
SHARP ELECTRONICS CORP
SPECIAL ASPHALT PRODUCTS, INC
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
THE SHERWIN - WILLIAMS COMPANY
TRAFFIC SAFETY SUPPLY CO
WASHINGTON (DOT), STATE OF
Public Works- Street
Description Account Number
LUMBER& RELATED PRODUCTS 102- 7230 - 542.31 -20
LUMBER& RELATED PRODUCTS 102- 7230 - 542.31 -20
FASTENERS, FASTENING DEVS 102- 7230 - 542.31 -20
LUMBER& RELATED PRODUCTS 102- 7230 - 542.31 -20
HARDWARE,AND ALLIED ITEMS 102- 7230 - 542.31 -20
DATA PROC SERV &SOFTWARE 102- 7230 - 542.42 -12
DATA PROC SERV &SOFTWARE 102- 7230 - 542.42 -12
DATA PROC SERV &SOFTWARE 102- 7230 - 542.42 -12
ELECTRICAL EQUIP & SUPPLY 102- 7230 - 542.31 -20
08 -14 A/C 3604571535571 B 102- 7230 - 542.42 -10
08 -14 A/C 3604570968343B 102- 7230 - 542.42 -10
08 -14 A/C 3604570831558B 102- 7230 - 542.42 -10
08 -14 A/C 3604570411199B 102- 7230 - 542.42 -10
08 -16 A/C 206T359336570B 102- 7230 - 542.42 -10
08 -14 A/C 3604576684085B 102- 7230 - 542.42 -10
DECALS AND STAMPS 102- 7230 - 542.31 -25
TESTING &CALIBRATION SERVI 102- 7230 - 542.41 -50
TESTING &CALIBRATION SERVI 102- 7230 - 542.41 -50
ROAD /HWY MATERIALS ASPHLT 102- 7230 - 542.31 -20
ROAD /HWY MATERIALS ASPHLT 102- 7230 - 542.31 -20
STREET DEPT. SUPERIOR PER 102- 7230 - 542.31 -01
LAWN MAINTENANCE EQUIP 102- 7230 - 542.35 -01
LAWN MAINTENANCE EQUIP 102- 7230 - 542.31 -01
Golf Course Lite 102- 7230 - 542.47 -10
RENTAL /LEASE EQUIPMENT 102- 7230 - 542.45 -31
ROAD /HWY MATERIALS ASPHLT 102- 7230 - 542.31 -20
FUEL,OIL,GREASE, & LUBES 102- 7230 - 542.31 -01
FUEL,OIL,GREASE, & LUBES 102- 7230 - 542.31 -01
FASTENERS, FASTENING DEVS 102- 7230 - 542.31 -25
HAND TOOLS ,POW &NON POWER 102- 7230 - 542.35 -01
PAINTING EQUIPMENT & ACC 102- 7230 - 542.31 -01
FIRST AID & SAFETY EQUIP. 102- 7230 - 542.31 -01
JANITORIAL SUPPLIES 102- 7230 - 542.31 -20
HARDWARE,AND ALLIED ITEMS 102- 7230 - 542.31 -25
HARDWARE,AND ALLIED ITEMS 102- 7230 - 542.31 -25
PAINTING EQUIPMENT & ACC 102- 7230 - 542.31 -25
HARDWARE,AND ALLIED ITEMS 102- 7230 - 542.31 -25
PAINTING EQUIPMENT & ACC 102- 7230 - 542.35 -01
PAINTING EQUIPMENT & ACC 102- 7230 - 542.35 -01
MARKERS, PLAQUES,SIGNS 102- 7230 - 542.31 -25
CONSTRUCTION SERVICES,GEN 102- 7230 - 542.48 -10
Street Division Total:
Invoice Amount
27.15
167.41
31.07
27.43
8.37
117.18
- 117.18
117.18
46.57
1.04
1.24
1.20
27.85
13.87
3.78
149.05
623.00
611.00
329.90
266.81
87.96
280.65
30.21
7.57
80.81
2,410.72
48.76
23.30
10.03
180.11
24.76
174.98
28.09
129.95
97.46
117.22
64.97
58.87
274.87
6,044.98
721.48
$14,008.88
Page 11
E -18
'6 , 410}illpDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
Description Account Number Invoice Amount
Public Works- Street Department Total: $14,008.88
Street Fund Fund Total: $13,990.48
CENTURYLINK -QWEST 08 -14 A/C 3604571535571 B 103 -1511- 558.42 -10 0.10
08 -14 A/C 3604570968343B 103 -1511- 558.42 -10 0.12
08 -14 A/C 3604570831558B 103 -1511- 558.42 -10 0.12
08 -14 A/C 3604570411199B 103 -1511- 558.42 -10 2.79
08 -16 A/C 206T359336570B 103 -1511- 558.42 -10 1.39
08 -14 A/C 3604576684085B 103 -1511- 558.42 -10 0.38
Economic Development Economic Development Division Total: $4.90
Economic Development Department Total: $4.90
Economic Development Fund Total: $4.90
VERIZON WIRELESS 08 -15 a/c 264230412 -00003 106 -1512- 558.42 -10 35.79
Economic Development Archaeologist Division Total: $35.79
Economic Development Department Total: $35.79
Cultural Resources Fund Total: $35.79
DEPARTMENT OF REVENUE -WIRES Excise Tax Return -July 107- 0000 - 237.00 -00 6.04
Division Total: $6.04
Department Total: $6.04
CENTURYLINK 08 -06 A/C 406063845 107 -5160- 528.42 -11 160.22
08 -06 a/c 300509854 107 -5160- 528.42 -11 101.23
08 -06 A/C 300539444 107 -5160- 528.42 -11 83.30
CENTURYLINK -QWEST 08 -14 A/C 3604571535571 B 107 -5160- 528.42 -10 5.63
08 -14 A/C 3604570968343B 107 -5160- 528.42 -10 6.71
08 -14 A/C 3604570831558B 107 -5160- 528.42 -10 6.49
08 -14 A/C 3604570411199B 107 -5160- 528.42 -10 150.41
08 -16 A/C 206T359336570B 107 -5160- 528.42 -10 74.91
08 -14 A/C 3604576684085B 107 -5160- 528.42 -10 20.39
CLINICARE OF PORT ANGELES INC HUMAN SERVICES 107 - 5160 - 528.41 -50 67.00
Steve Romberg APCO CONFERENCE DINNER /AW 107 -5160- 528.43 -11 45.00
APCO CONFERENCE DINNER /AW 107 -5160- 528.43 -11 -45.00
SQUAD ROOM EMBLEMS OFFICE SUPPLIES, GENERAL 107 - 5160 - 528.31 -01 79.25
Pencom Pencom Division Total: $755.54
Pencom Department Total: $755.54
Pencom Fund Fund Total: $761.58
BANK OF NEW YORK PORANGLTGO05 - ADMIN FEE 214- 2434 - 591.41 -50 301.75
Debt Service 2005 LTGO Bond -WUGA Division Total: $301.75
Debt Service Department Total: $301.75
2005 LTGO Bond -WUGA Fund Total: $301.75
ANGELES CONCRETE PRODUCTS PRODUCTION &MANUFACTURING 310- 5950 - 594.64 -10 337.12
ANGELES MILLWORK & LUMBER CO PLUMBING EQUIP FIXT,SUPP 310- 5950 - 594.64 -10 198.40
SUPPLIES 310- 5950 - 594.64 -10 42.38
Page 12
E -19
'6 , 410}ilipDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
SUNSET DO -IT BEST HARDWARE
THURMAN SUPPLY
Public Safety Projects
EXELTECH CONSULTING INC
STUDIO CASCADE, INC
Capital Projects -Pub Wks
STUDIO CASCADE, INC
Capital Projects -Pub Wks
BPA -POWER WIRES
DEPARTMENT OF REVENUE -WIRES
GENERAL PACIFIC INC
HD SUPPLY POWER SOLUTIONS, LTD
ARMSTRONG, ANNE MARIE
BECK, ESTATE OF ELLA I
BELL, JEFFREY & ERIN
BISCHOF, PHILIP J
CHRISTOPHERSON, J MICHAEL
COMEAU, KEITH L
COSSEY, LINDA J
EDWARDS, ROBERT W
FODGE, JOSHUA D
GEAR, TYLER J
GOODWIN, KATRINA C
HAMMOND, CLANCEY
JOHNSON, ALBERT C
JORDAN, KATHLEEN M
KAMBEITZ, BRENDA
KENNEY, SHARON K
LAUER, RITU S
Description Account Number Invoice Amount
PLUMBING EQUIP FIXT,SUPP 310- 5950 - 594.64 -10 67.54
PLUMBING EQUIP FIXT,SUPP 310- 5950 - 594.64 -10 19.93
Homeland Security Division Total: $665.37
Public Safety Projects Department Total: $665.37
CONSULTING SERVICES 310- 7930 - 595.65 -10 25,380.63
CONSULTING SERVICES 310- 7930 - 595.65 -10 538.66
CONSULTING SERVICES 310- 7930 - 595.65 -10 3,405.98
CONSULTING SERVICES 310- 7930 - 595.41 -50 - 19,697.03
CONSULTING SERVICES 310- 7930 - 595.41 -50 19,697.03
GF- Street Projects Division Total: $29,325.27
CONSULTING SERVICES 310 -7961- 595.65 -10 9,275.50
CONSULTING SERVICES 310 -7961- 595.65 -10 37,202.85
ST- Sidewalk Improvement Division Total: $46,478.35
Capital Projects -Pub Wks Department Total: $75,803.62
Capital Improvement Fund Total: $76,468.99
July Power Wire -EFT 401- 0000 - 213.10 -00 1,079,014.00
July Power Wire -EFT 401- 0000 - 213.40 -00 186,027.00
Excise Tax Return -July 401- 0000 - 237.00 -00 0.97
ELECTRICAL EQUIP & SUPPLY 401- 0000 - 141.41 -00 4,486.89
ELECTRICAL EQUIP & SUPPLY 401- 0000 - 141.44 -00 7,859.56
ELECTRICAL EQUIP & SUPPLY 401- 0000 - 141.41 -00 1,170.63
FASTENERS, FASTENING DEVS 401- 0000 - 141.41 -00 653.66
ELECTRICAL EQUIP & SUPPLY 401- 0000 - 141.43 -00 2,489.41
ELECTRICAL EQUIP & SUPPLY 401- 0000 - 141.44 -00 11,759.23
OVERPAYMENT -3002 OAKCREST 401 - 0000 - 122.10 -99 166.83
FINAL BILL REFUND 401- 0000 - 122.10 -99 162.38
FINAL BILL REFUND 401- 0000 - 122.10 -99 12.18
FINAL BILL REFUND 401- 0000 - 122.10 -99 51.42
OVERPAYMENT -1202 W 11TH 401- 0000 - 122.10 -99 2.12
UTILITY DEPOSIT REFUND 401- 0000 - 122.10 -99 250.00
OVERPAYMENT -1115 S CEDAR 401 - 0000 - 122.10 -99 326.76
OVERPAYMENT -1115 S CEDAR 401 - 0000 - 122.10 -99 31.74
FINAL BILL REFUND 401- 0000 - 122.10 -99 18.74
FINAL BILL REFUND 401- 0000 - 122.10 -99 59.78
FINAL BILL REFUND 401- 0000 - 122.10 -99 60.39
FINAL BILL REFUND 401- 0000 - 122.10 -99 134.87
FINAL BILL REFUND 401- 0000 - 122.10 -99 69.01
FINAL BILL REFUND 401- 0000 - 122.10 -99 28.71
FINAL BILL REFUND 401- 0000 - 122.10 -99 190.64
FINAL BILL REFUND 401- 0000 - 122.10 -99 28.18
FINAL BILL REFUND 401- 0000 - 122.10 -99 28.33
UTILITY DEPOSIT REFUND 401- 0000 - 122.10 -99 125.00
Page 13
E -20
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
NEWTON, ZACHARY P
NOEL - BAILEY, REGINA
O'BRIEN, CRAIG M
PROPERTIES BY LANDMARK INC
REEVES, DANIEL J
ROBLAN, BRANDON J
SCHACH, KARL C
TACHELL, BOBBY JO
ULIN, WILLIAM W
VELAZQEUZ, MELIN
WEST, ROBERT H
ZIMMEL, FRANCIS J
STATES
WESCO DISTRIBUTION INC
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
DELL MARKETING LP
Public Works - Electric
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
EES CONSULTING INC
MARSH MUNDORF PRATT SULLIVAN
Gregg King
Phil Lusk
Description
FINAL BILL REFUND
FINAL BILL REFUND
OVERPMNT -1821 E LAURIDSEN
OVERPAYMENT -4103 C ST
FINAL BILL REFUND
FINAL BILL REFUND
FINAL BILL REFUND
FINAL BILL REFUND
FINAL BILL REFUND
OVERPAYMENT -237 W 3RD ST
FINAL BILL REFUND
FINAL BILL REFUND
FINAL BILL REFUND
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
Account Number
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 122.10 -99
401- 0000 - 237.00 -00
401- 0000 - 141.41 -00
Division Total:
Department Total:
401 -7111- 533.42 -12
401 -7111- 533.42 -12
401 -7111- 533.42 -12
401 -7111- 533.42 -10
401 -7111- 533.42 -10
401 -7111- 533.42 -10
401 -7111- 533.42 -10
401 -7111- 533.42 -10
401 -7111- 533.42 -10
COMPUTER HARDWARE &PERIPH1401 -7111- 533.31 -60
COMPUTER HARDWARE &PERIPH1401 -7111- 533.31 -60
Engineering - Electric Division Total:
DATA PROC SERV &SOFTWARE 401 -7120- 533.42 -12
DATA PROC SERV &SOFTWARE 401 -7120- 533.42 -12
DATA PROC SERV &SOFTWARE 401 -7120- 533.42 -12
08 -14 A/C 3604571535571 B 401 -7120- 533.42 -10
08 -14 A/C 3604570968343B 401 -7120- 533.42 -10
08 -14 A/C 3604570831558B 401 -7120- 533.42 -10
08 -14 A/C 3604570411199B 401 -7120- 533.42 -10
08 -16 A/C 206T359336570B 401 -7120- 533.42 -10
08 -14 A/C 3604576684085B 401 -7120- 533.42 -10
MISC PROFESSIONAL SERVICE 401 - 7120 - 533.41 -50
CONSULTING SERVICES 401- 7120 - 533.41 -50
REIMBURSE MOVING EXPENSES 401 -7120- 533.43 -10
R/T AIR TRAVEL TO NWPPA 401 -7120- 533.43 -10
Invoice Amount
125.00
104.25
106.77
0.61
138.04
110.83
4.27
25.11
27.12
150.94
36.57
81.29
6.95
- 473.81
625.55
$1,296,277.92
$1,296,277.92
100.44
- 100.44
100.44
0.63
0.75
0.72
16.71
8.32
2.27
363.53
28.44
$521.81
100.44
- 100.44
100.44
0.63
0.75
0.72
16.71
8.32
2.27
107.92
1,721.87
1,000.00
187.80
Page 14
E -21
'6 , 410}ilipDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
PORT ANGELES CITY TREASURER
RADIO PACIFIC INC (KONP)
Public Works - Electric
ALDERGROVE CONSTRUCTION INC
ALTERNATIVE TECHNOLOGIES, INC
ANGELES MILLWORK & LUMBER CO
BANK OF NEW YORK -DEBT SVC WIRE
CANON USA, INC
CAPACITY PROVISIONING INC
CED /CONSOLIDATED ELEC DIST INC
CENTURYLINK -QWEST
DAVE'S HEATING & COOLING SVC
DEPARTMENT OF REVENUE -WIRES
FEDERAL EXPRESS CORP
FERRELLGAS INC
GENERAL PACIFIC INC
GRAINGER
HD SUPPLY POWER SOLUTIONS, LTD
LINCOLN INDUSTRIAL CORP
George Drake
Jim Shay
Description
Office Supplies -King
COMMUNICATIONS /MEDIA SERV
Power Systems
ROADSIDE,GRNDS,REC, PARK
ENGINEERING SERVICES
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
PORANGEREF05 - DEBT SVC P
PORANGELE10 - DEBT SVC PM
PORANGEREF05 - DEBT SVC P
PORANGELE10 - DEBT SVC PM
RENTAL OR LEASE SERVICES
DATA PROC SERV &SOFTWARE
FIRE PROTECTION EQUIP /SUP
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
08 -14 a/c 3604574717777B
08 -16 a/c 206T326157000B
08 -16 a/c 206T323879996B
08 -16 a/c 206T323881998B
08 -16 a/c 206T322760994B
08 -05 a/c 3604529541353B
ELECTRICAL EQUIP & SUPPLY
Excise Tax Return -July
Shipping Chgs
TAN KS: MOB ILE, PORT, STATI O N
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
OFFICE SUPPLIES, GENERAL
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
MEAL REIMBURSEMENT
MEAL REIMBURSEMENT
Account Number
401 - 7120- 533.31 -01
401 -7120- 533.44 -10
Division Total:
401 -7180- 533.48 -10
401 -7180- 533.48 -10
401 -7180- 533.34 -02
401 -7180- 533.35 -01
401 -7180- 582.72 -10
401 -7180- 582.72 -10
401 -7180- 592.83 -10
401 -7180- 592.83 -10
401 -7180- 533.45 -31
401 -7180- 533.42 -12
401 -7180- 533.31 -01
401 -7180- 533.34 -02
401 -7180- 533.34 -02
401 -7180- 533.34 -02
401 -7180- 533.34 -02
401 -7180- 533.34 -02
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.48 -10
401 -7180- 533.49 -50
401 -7180- 533.42 -10
401 -7180- 533.48 -10
401 -7180- 533.34 -02
401 -7180- 533.34 -02
401 -7180- 533.34 -02
401 -7180- 533.34 -02
401 -7180- 533.48 -10
401 -7180- 533.31 -01
401 -7180- 533.31 -01
Invoice Amount
7.97
230.00
$3,385.40
1,868.82
700.00
15.98
13.80
140,000.00
135,000.00
45,191.25
99,696.25
176.61
2,826.94
1,416.25
486.72
18.43
110.21
122.65
1,157.50
5.00
5.96
5.77
133.70
66.59
18.12
127.83
54.54
54.54
54.54
54.54
1.16
118.50
84,296.68
14.30
13.01
660.16
282.53
195.80
727.58
596.20
30.50
30.50
Page 15
E -22
'k' , 410}IIIIIDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
Michael Cyr
Mike Smith
Vern Daugaard
NORTHWEST SIGNAL SUPPLY, INC
OLYMPIC LAUNDRY & DRY CLEANERS
OLYMPIC STATIONERS INC
PLATT ELECTRIC SUPPLY INC
PORT OF PORT ANGELES
PUD #1 OF CLALLAM COUNTY
QUILL CORPORATION
ROHLINGER ENTERPRISES INC
STATES
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
THURMAN SUPPLY
UNITED PARCEL SERVICE
VERIZON WIRELESS
WESCO DISTRIBUTION INC
Public Works - Electric
DEPARTMENT OF REVENUE -WIRES
FERGUSON ENTERPRISES INC
FOWLER COMPANY, H D
THURMAN SUPPLY
AIRPORT GARDEN CENTER
ANDERSON & SONS GRAVEL
ANGELES MILLWORK & LUMBER CO
CAFE NEW DAY
CAPACITY PROVISIONING INC
Description
MEAL REIMBURSEMENT
MEAL REIMBURSEMENT
MEAL REIMBURSEMENT
ELECTRICAL EQUIP & SUPPLY
Account Number
401 - 7180- 533.31 -01
401 - 7180- 533.31 -01
401 - 7180- 533.31 -01
401 -7180- 533.34 -02
LAUNDRY /DRY CLEANING SERV 401 - 7180 - 533.41 -50
OFFICE SUPPLIES, GENERAL 401 - 7180 - 533.31 -01
OFFICE SUPPLIES, GENERAL 401 - 7180 - 533.31 -01
OFFICE SUPPLIES, GENERAL 401 - 7180 - 533.31 -01
ELECTRICAL EQUIP & SUPPLY 401 -7180- 533.34 -02
Lease Fees
MISC PROFESSIONAL SERVICE
OFFICE SUPPLIES, GENERAL
EQUIP MAINT & REPAIR SERV
EQUIP MAINT & REPAIR SERV
EQUIP MAINT & REPAIR SERV
EQUIP MAINT & REPAIR SERV
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
Shipping Chgs
07 -28 a/c 271138138 -00003
ELECTRICAL EQUIP & SUPPLY
ELECTRICAL EQUIP & SUPPLY
Electric Operations
Public Works - Electric
401 -7180- 533.45 -30
401 -7180- 533.41 -50
401 - 7180- 533.31 -01
401 -7180- 533.34 -02
401 -7180- 533.48 -10
401 -7180- 533.48 -10
401 -7180- 533.48 -10
401 -7180- 533.35 -01
401 -7180- 533.34 -02
401 -7180- 533.34 -02
401 -7180- 533.35 -01
401 -7180- 533.34 -02
401 -7180- 533.42 -10
401 -7180- 533.42 -10
401 -7180- 533.34 -02
401 -7180- 533.35 -01
Division Total:
Department Total:
Electric Utility Fund Fund Total:
Excise Tax Return -July 402- 0000 - 237.00 -00
PIPE FITTINGS 402- 0000 - 141.40 -00
PIPE FITTINGS 402- 0000 - 141.40 -00
PIPE FITTINGS 402- 0000 - 141.40 -00
PIPE FITTINGS 402- 0000 - 141.40 -00
PIPE FITTINGS 402- 0000 - 141.40 -00
Division Total:
Department Total:
SEED,SOD,SOIL &INOCULANT 402- 7380 - 534.31 -20
ROAD /HWY MAT NONASPHALTIC 402 - 7380 - 534.31 -20
LUMBER& RELATED PRODUCTS 402 - 7380 - 534.31 -20
LUNCH MEETING 402- 7380 - 534.41 -50
DATA PROC SERV &SOFTWARE 402 - 7380 - 534.42 -12
DATA PROC SERV &SOFTWARE 402 - 7380 - 534.42 -12
Invoice Amount
30.50
30.50
30.50
1,626.00
79.18
25.26
22.27
23.44
174.62
4,100.00
217.49
57.42
307.86
573.44
65.04
279.67
6,114.30
55.07
7.55
37.18
7.74
15.49
60.93
247.67
4,279.63
$534,818.21
$538,725.42
$1,835,003.34
19.35
3,61 0.55
869.57
1,406.59
4,828.19
67.42
$10,801.67
$10,801.67
43.35
596.20
116.70
70.46
1,261.69
- 1,261.69
Page 16
E -23
'6 , 410}ilipDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
DEPARTMENT OF REVENUE -WIRES
DRY CREEK WATER ASSN, INC
EVERGREEN RURAL WATER OF WA
FASTENAL INDUSTRIAL
FERGUSON ENTERPRISES INC
FOWLER COMPANY, H D
OLYMPIC REGION CLEAN AIR AGCY
PORS ATTY AT LAW, THOMAS M
PORT ANGELES CITY TREASURER
PORT ANGELES POWER EQUIPMENT
PUD #1 OF CLALLAM COUNTY
SANDERSON SAFETY SUPPLY CO
SHARP ELECTRONICS CORP
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
TWISS ANALYTICAL LABORATORIES
Public Works -Water
DEPARTMENT OF REVENUE -WIRES
NEW PIG CORPORATION
Description
DATA PROC SERV &SOFTWARE
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
08 -05 a/c 3604524587479B
08 -10 a/c 360Z100240955B
08 -14 a/c 3604571270975B
Excise Tax Return -July
MISC PROFESSIONAL SERVICE
MISC PROFESSIONAL SERVICE
EDUCATIONAL SERVICES
FASTENERS, FASTENING DEVS
PIPE FITTINGS
PIPE AND TUBING
PIPE FITTINGS
ENVIRONMENTAL &ECOLOGICAL
ENVIRONMENTAL &ECOLOGICAL
RANNEY WELL - NPS
Chamber /Congressmn -SW
LAWN MAINTENANCE EQUIP
LAWN MAINTENANCE EQUIP
Reservoir Rd
Crown Z Water Rd
FIRST AID & SAFETY EQUIP.
FIRST AID & SAFETY EQUIP.
FIRST AID & SAFETY EQUIP.
RENTAL /LEASE EQUIPMENT
HOSP. & SURG MOBILE
FUEL,OIL,GREASE, & LUBES
JANITORIAL SUPPLIES
HARDWARE,AND ALLIED ITEMS
EQUIP MAINT & REPAIR SERV
PAI NTS, COATI N GS, WALLPAPE R
TESTING &CALIBRATION SERVI
Water
Public Works -Water
Water Fund
Excise Tax Return -July
FIRST AID & SAFETY EQUIP.
Account Number
402 - 7380 - 534.42 -12
402 - 7380 - 534.42 -10
402 - 7380 - 534.42 -10
402 - 7380 - 534.42 -10
402 - 7380 - 534.42 -10
402 - 7380 - 534.42 -10
402 - 7380 - 534.42 -10
402 - 7380 - 534.42 -10
402 - 7380 - 534.42 -10
402 - 7380 - 534.42 -10
402 - 7380 - 534.49 -50
402 - 7380 - 534.33 -10
402 - 7380 - 534.33 -10
402 - 7380 - 534.43 -10
402 - 7380 - 534.31 -20
402 - 7380 - 534.31 -20
402 - 7380 - 534.31 -20
402 - 7380 - 534.31 -20
402 - 7380 - 534.49 -90
402 - 7380 - 534.49 -90
402 - 7380 - 534.41 -50
402 - 7380 - 534.31 -01
402 - 7380 - 534.31 -20
402 - 7380 - 534.31 -20
402 - 7380 - 534.47 -10
402 - 7380 - 534.47 -10
402 - 7380 - 534.31 -01
402 - 7380 - 534.31 -01
402 - 7380 - 534.31 -01
402 - 7380 - 534.45 -31
402 - 7380 - 534.31 -20
402 - 7380 - 534.31 -20
402 - 7380 - 534.31 -20
402 - 7380 - 534.31 -20
402 - 7380 - 534.35 -01
402 - 7380 - 534.31 -20
402 - 7380 - 534.41 -50
Division Total:
Department Total:
Fund Total:
403 - 0000 - 237.00 -00
403 - 0000 - 237.00 -00
Invoice Amount
1,261.69
1.88
2.24
2.16
50.14
24.97
6.80
103.35
161.41
188.80
19,406.60
571.71
685.27
195.00
69.26
553.55
361.47
358.77
240.00
600.00
1,921.50
21.49
33.32
43.31
41.46
28.32
1,739.13
72.94
260.06
80.80
29.25
35.00
28.25
87.51
468.63
8.53
173.00
$30,744.28
$30,744.28
$41,545.95
42.51
-30.17
Page 17
E -24
'6 , 410}illpDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
NEW PIG CORPORATION
NORTHERN SAFETY CO INC
PORT ANGELES CITY TREASURER
ALDERGROVE CONSTRUCTION INC
BAXTER AUTO PARTS #15
CANON USA, INC
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
COLE INDUSTRIAL INC
DEPARTMENT OF REVENUE -WIRES
EDGE ANALYTICAL
FEDERAL EXPRESS CORP
FERGUSON ENTERPRISES INC
GRAINGER
HACH COMPANY
HARTNAGEL BUILDING SUPPLY INC
NEW PIG CORPORATION
Description
MISCELLANEOUS PRODUCTS
HARDWARE,AND ALLIED ITEMS
Batteries - Richmond
ROADSIDE,GRNDS,REC, PARK
FUEL,OIL,GREASE, & LUBES
OFFICE MACHINES & ACCESS
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
08 -05 a/c 3604529911834B
08 -14 a/c 3604576315689B
08 -14 a/c 3604574859247B
08 -08 a/c 3605650365696B
08 -16 a/c 206T329544912B
08 -16 a/c 206T325585090B
STEAM & HOT WATER BOILERS
STEAM & HOT WATER BOILERS
STEAM & HOT WATER BOILERS
SHIPPING AND HANDLING
SHIPPING AND HANDLING
Excise Tax Return -July
TESTING &CALIBRATION SERVI
Shipping Chgs
PLUMBING EQUIP FIXT,SUPP
FIRST AID & SAFETY EQUIP.
FIRST AID & SAFETY EQUIP.
FIRST AID & SAFETY EQUIP.
CHEMICAL LAB EQUIP & SUPP
CHEMICAL LAB EQUIP & SUPP
LAWN MAINTENANCE EQUIP
PAINTING EQUIPMENT & ACC
LAWN MAINTENANCE EQUIP
FIRST AID & SAFETY EQUIP.
MISCELLANEOUS PRODUCTS
Account Number
403 - 0000 - 237.00 -00
403 - 0000 - 237.00 -00
403 - 0000 - 237.00 -00
Division Total:
Department Total:
403 - 7480 - 535.41 -50
403 - 7480 - 535.31 -01
403 - 7480 - 535.45 -31
403 - 7480 - 535.42 -12
403 - 7480 - 535.42 -12
403 - 7480 - 535.42 -12
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -20
403 - 7480 - 535.32 -20
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.49 -50
403 - 7480 - 535.41 -50
403 - 7480 - 535.42 -10
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -01
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -01
403 - 7480 - 535.31 -01
Invoice Amount
- 50.37
- 26.86
-3.25
- $68.14
- $68.14
603.79
33.37
174.64
1,459.48
- 1,459.48
1,459.48
1.67
1.99
1.92
44.57
22.20
6.04
89.55
86.68
86.57
42.94
54.40
54.40
44.40
116.34
45.54
18.63
19.89
14,405.55
582.00
21.17
4,889.84
46.76
101.08
106.88
664.38
424.93
107.28
16.17
114.44
107.25
557.37
Page 18
E -25
'6 , 410}ilipDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
NEW PIG CORPORATION
NEWFIELDS, LLC
NORTHERN SAFETY CO INC
OLYMPIC LAUNDRY & DRY CLEANERS
Description
FIRST AID & SAFETY EQUIP.
SHIPPING AND HANDLING
SHIPPING AND HANDLING
TESTING &CALIBRATION SERVI
HARDWARE,AND ALLIED ITEMS
RAGS,SHOP TOWELS,WIPING
OLYMPIC PARTY & CUSTODIAL SUPPLIE:PAPER & PLASTIC - DISPOSABL
OLYMPIC REGION CLEAN AIR AGCY
OLYMPIC STATIONERS INC
PORT ANGELES CITY TREASURER
PORT ANGELES POWER EQUIPMENT
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
THERMO FISHER SCIENTIFIC, LLC
THURMAN SUPPLY
TYCO INTEGRATED SECURITY
Public Works- WW /Stormw
DEPARTMENT OF REVENUE -WIRES
NORTHERN TOOL /BLUETARP
ENVIRONMENTAL &ECOLOGICAL
SUPPLIES
Batteries - Richmond
Account Number
403 - 7480 - 535.31 -20
403 - 7480 - 535.42 -10
403 - 7480 - 535.42 -10
403 - 7480 - 535.41 -50
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -01
403 - 7480 - 535.31 -01
403 - 7480 - 535.49 -90
403 - 7480 - 535.31 -01
403 - 7480 - 535.31 -20
Postage -Young 403 - 7480 - 535.42 -10
PUMPS & ACCESSORIES 403 - 7480 - 535.31 -20
PUMPS & ACCESSORIES 403 - 7480 - 535.35 -01
HAND TOOLS ,POW &NON POWER 403-7480-535.31-20
HARDWARE,AND ALLIED ITEMS
HARDWARE,AND ALLIED ITEMS
PAI NTS, COATI N GS, WALLPAPE R
POISONS:AGRICUL & INDUSTR
CHEMICAL, COMMERCIAL,BULK
BOTTLED WATER /PAINT /BUNGE
CHEMICAL LAB EQUIP & SUPP
PIPE FITTINGS
PLUMBING EQUIP FIXT,SUPP
SECURITY,FIRE,SAFETY SERV
Wastewater
Public Works -WW /Stormwtr
Wastewater Fund
Excise Tax Return -July
Excise Tax Return -July
HARDWARE,AND ALLIED ITEMS
ANGELES MILLWORK & LUMBER CO SUPPLIES
CAPACITY PROVISIONING INC DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
CENTURYLINK -QWEST 08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -01
403 - 7480 - 535.31 -01
403 - 7480 - 535.31 -01
403 - 7480 - 535.35 -01
403 - 7480 - 535.31 -20
403 - 7480 - 535.31 -20
403 - 7480 - 535.41 -50
Division Total:
Department Total:
Fund Total:
404 - 0000 - 237.00 -00
404 - 0000 - 237.10 -00
404 - 0000 - 237.00 -00
Division Total:
Department Total:
404 - 7580 - 537.48 -10
404 - 7580 - 537.42 -12
404 - 7580 - 537.42 -12
404 - 7580 - 537.42 -12
404 - 7580 - 537.42 -10
404 - 7580 - 537.42 -10
404 - 7580 - 537.42 -10
404 - 7580 - 537.42 -10
404 - 7580 - 537.42 -10
404 - 7580 - 537.42 -10
Invoice Amount
257.67
24.41
92.62
650.00
346.62
30.35
425.23
240.00
59.40
41.84
17.40
352.30
1,500.22
21.46
23.37
21.34
209.28
140.36
101.93
42.29
6,217.75
53.09
19.36
55.65
$36,098.05
$36,098.05
$36,029.91
27.49
- 23.34
- 18.10
- $13.95
- $13.95
28.10
117.18
- 117.18
117.18
0.83
0.99
0.96
22.28
11.10
3.02
Page 19
E -26
'6 , 410}ilipDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
DEPARTMENT OF REVENUE -WIRES
NORTHERN TOOL /BLUETARP
OLYMPIC STATIONERS INC
STROMSKI REPAIR & WELDING
SUNSET DO -IT BEST HARDWARE
SWAIN'S GENERAL STORE INC
Public Works -Solid Waste
DEPARTMENT OF REVENUE -WIRES
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
CLALLAM CNTY SOLID WASTE DEPT
DEPARTMENT OF REVENUE -WIRES
OLYMPIC REGION CLEAN AIR AGCY
PEN PRINT INC
PORT ANGELES CITY TREASURER
SHARP ELECTRONICS CORP
THURMAN SUPPLY
WAK -IN MAN, INC
WASTE CONNECTIONS, INC
Public Works -Solid Waste
ASPECT CONSULTING, LLC
Public Works -Solid Waste
CENTURYLINK -QWEST
Description
Excise Tax Return -July
HARDWARE,AND ALLIED ITEMS
SUPPLIES
BUILDING MAINT &REPAIR SER
HARDWARE,AND ALLIED ITEMS
FIRST AID & SAFETY EQUIP.
Solid Waste - Collections
Public Works -Solid Waste
Solid Waste - Collections
Excise Tax Return -July
Excise Tax Return -July
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
BLDG CONSTRUC. SERVICES -
Excise Tax Return -July
ENVIRONMENTAL &ECOLOGICAL
MISCELLANEOUS SERVICES
Report/Postage -Hale
RENTAL /LEASE EQUIPMENT
PIPE AND TUBING
ENVIRONMENTAL &ECOLOGICAL
ENVIRONMENTAL &ECOLOGICAL
BLDG CONSTRUC. SERVICES -
ENVIRONMENTAL &ECOLOGICAL
ENVIRONMENTAL &ECOLOGICAL
ENVIRONMENTAL &ECOLOGICAL
ENVIRONMENTAL &ECOLOGICAL
SW - Transfer Station
CONSULTING SERVICES
Solid Waste - Landfill
Public Works -Solid Waste
Solid Waste - LF/Trf Stn
08 -14 A/C 3604571535571 B
Account Number
404 - 7580 - 537.49 -50
404 - 7580 - 537.48 -02
404 - 7580 - 537.31 -01
404 - 7580 - 537.48 -10
404 - 7580 - 537.48 -10
404 - 7580 - 537.31 -20
Division Total:
Department Total:
Fund Total:
405 - 0000 - 237.00 -00
405 - 0000 - 237.10 -00
Division Total:
Department Total:
405 - 7538 - 537.42 -12
405 - 7538 - 537.42 -12
405 - 7538 - 537.42 -12
405 - 7538 - 537.42 -10
405 - 7538 - 537.42 -10
405 - 7538 - 537.42 -10
405 - 7538 - 537.42 -10
405 - 7538 - 537.42 -10
405 - 7538 - 537.42 -10
405 - 7538 - 537.49 -90
405 - 7538 - 537.49 -50
405 - 7538 - 537.49 -90
405 - 7538 - 537.44 -10
405 - 7538 - 537.42 -10
405 - 7538 - 537.45 -31
405 - 7538 - 537.31 -20
405 - 7538 - 537.48 -10
405 - 7538 - 537.41 -51
405 - 7538 - 537.41 -51
405 - 7538 - 537.41 -51
405 - 7538 - 537.41 -51
405 - 7538 - 582.75 -10
405 - 7538 - 592.83 -10
Division Total:
405 - 7585 - 537.41 -50
Division Total:
Department Total:
Fund Total:
406 -7412- 538.42 -10
Invoice Amount
11,488.57
233.47
25.22
640.64
64.36
69.27
$12,705.99
$12,705.99
$12,692.04
54.27
94.41
$148.68
$148.68
202.03
- 202.03
202.03
0.83
0.99
0.96
22.28
11.10
3.02
2,043.89
29,258.30
240.00
73.17
8.57
80.80
5.75
2,234.12
5,367.27
300,151.82
- 5,367.27
5,367.27
28,405.91
34,372.82
$402,483.63
8,454.09
$8,454.09
$410,937.72
$411,086.40
0.42
Page 20
E -27
'6 , 410}ilipDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
CENTURYLINK -QWEST
CLALLAM CNTY ROAD DEPT
DEPARTMENT OF REVENUE -WIRES
OFFICE DEPOT
QUILL CORPORATION
Public Works- WW /Stormw
BOUND TREE MEDICAL, LLC
DEPARTMENT OF REVENUE -WIRES
BOUND TREE MEDICAL, LLC
CENTURYLINK -QWEST
CHURCH, JEREMY
CLALLAM CNTY EMS
MOROZ, JAMES
REIFENSTAHL, PATRICIA
VERIZON WIRELESS
Fire Department
CASCADIA LAW GROUP
INTEGRAL CONSULTING, INC
Public Works- WW /Stormw
ALL WEATHER HEATING & COOLING
Description Account Number Invoice Amount
08 -14 A/C 3604570968343B 406 -7412- 538.42 -10 0.50
08 -14 A/C 3604570831558B 406 -7412- 538.42 -10 0.48
08 -14 A/C 3604570411199B 406 -7412- 538.42 -10 11.14
08 -16 A/C 206T359336570B 406 -7412- 538.42 -10 5.55
08 -14 A/C 3604576684085B 406 -7412- 538.42 -10 1.51
TESTING &CALIBRATION SERVI 406 - 7412 - 538.41 -50 395.48
Excise Tax Return -July 406 -7412- 538.49 -50 260.58
PAPER (OFFICE,PRINT SHOP) 406 - 7412 - 538.31 -01 88.43
SUPPLIES 406 -7412- 538.31 -01 52.63
SUPPLIES 406 -7412- 538.31 -01 62.83
Stormwater Division Total: $879.55
Public Works -WW /Stormwtr Department Total: $879.55
Stormwater Fund Fund Total: $879.55
SALE SURPLUS /OBSOLETE 409 - 0000 - 237.00 -00 -50.37
Excise Tax Return -July 409 - 0000 - 237.00 -00 146.64
Division Total: $96.27
Department Total: $96.27
SALE SURPLUS /OBSOLETE 409 - 6025 - 526.31 -02 591.34
SALE SURPLUS /OBSOLETE 409 - 6025 - 526.31 -13 199.75
08 -14 A/C 3604571535571 B 409 - 6025 - 526.42 -10 2.50
08 -14 A/C 3604570968343B 409 - 6025 - 526.42 -10 2.98
08 -14 A/C 3604570831558B 409 - 6025 - 526.42 -10 2.88
08 -14 A/C 3604570411199B 409 - 6025 - 526.42 -10 66.85
08 -16 A/C 206T359336570B 409 - 6025 - 526.42 -10 33.29
08 -14 A/C 3604576684085B 409 - 6025 - 526.42 -10 9.06
REIMBURSE FOR CLOTHING 409 - 6025 - 526.20 -80 70.84
Medic I Advisory 409 - 6025 - 526.41 -50 600.00
EDUCATIONAL SERVICES 409- 6025 - 526.31 -08 400.00
EDUCATIONAL SERVICES 409- 6025 - 526.31 -08 50.00
08 -15 a/c 264395724 -00001 409 - 6025 - 526.42 -10 83.08
Medic I Division Total: $2,112.57
Fire Department Department Total: $2,112.57
Medic I Utility Fund Total: $2,208.84
MISC PROFESSIONAL SERVICE 413 - 7481 - 535.41 -50 10,164.83
MISC PROFESSIONAL SERVICE 413 - 7481 - 535.41 -50 1,637.25
CONSULTING SERVICES 413 - 7481 - 535.41 -50 7,870.44
Wastewater Remediation Division Total: $19,672.52
Public Works -WW /Stormwtr Department Total: $19,672.52
Harbor Clean Up Fund Total: $19,672.52
CITY REBATE 421 -7121- 533.49 -86 700.00
CITY REBATE 421 -7121- 533.49 -86 1 ,500.00
Page 21
E -28
'6 , 410}illpDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
ALPHA BUILDER CORPORATION
C & F INSULATION
CAPACITY PROVISIONING INC
CAPTAIN T'S
CASCADE ENERGY SERVICES
CENTURYLINK -QWEST
DAVE'S HEATING & COOLING SVC
EES CONSULTING INC
ELECTRIC SERVICE INC
GLASS SERVICES CO INC
LAUREL BLACK DESIGN
BIRTE BOJARZIN
EVELYN BOYD
JOSHUA FOX
MARCUS ROLOSON
MICHAEL MERIDETH
OLYMPIC MEDICAL CENTER
PEN PRINT INC
PORT ANGELES CITY TREASURER
QUILL CORPORATION
RENOVATION SOLUTIONS, LLC
Public Works - Electric
CAPACITY PROVISIONING INC
PUD #1 OF CLALLAM COUNTY
Public Works - Electric
Description Account Number
CITY REBATE 421 -7121- 533.49 -86
CITY REBATE 421 -7121- 533.49 -86
DATA PROC SERV &SOFTWARE 421 -7121- 533.42 -12
DATA PROC SERV &SOFTWARE 421 -7121- 533.42 -12
DATA PROC SERV &SOFTWARE 421 -7121- 533.42 -12
CLOTHING & APPAREL 421 -7121- 533.44 -10
CITY REBATE 421 -7121- 533.49 -86
08 -14 A/C 3604571535571B 421 -7121- 533.42 -10
08 -14 A/C 3604570968343B 421 -7121- 533.42 -10
08 -14 A/C 3604570831558B 421 -7121- 533.42 -10
08 -14 A/C 3604570411199B 421 -7121- 533.42 -10
08 -16 A/C 206T359336570B 421 -7121- 533.42 -10
08 -14 A/C 3604576684085B 421 -7121- 533.42 -10
CITY REBATE 421 -7121- 533.49 -86
CONSULTING SERVICES 421 -7121- 533.49 -86
CITY REBATE 421 -7121- 533.49 -86
CITY REBATE 421 -7121- 533.49 -86
CITY REBATE 421 -7121- 533.49 -86
ARCHITECTURAL &ENGINEERING 421 -7121- 533.44 -10
CITY REBATE 421 -7121- 533.49 -86
CITY REBATE 421 -7121- 533.49 -86
CITY REBATE 421 -7121- 533.49 -86
CITY REBATE 421 -7121- 533.49 -86
CITY REBATE 421 -7121- 533.49 -86
CITY REBATE 421 -7121- 533.49 -86
BUSINESS CARDS - CURRIE 421 - 7121 - 533.31 -01
UAC /Council Supplies -Lusk 421 -7121- 533.42 -10
SUPPLIES 421 - 7121- 533.31 -01
CITY REBATE 421 -7121- 533.49 -86
Conservation Division Total:
Public Works - Electric Department Total:
Conservation Fund Total:
RADIO & TELECOMMUNICATION 431 - 7130 - 538.41 -50
DATA PROC SERV &SOFTWARE 431 - 7130 - 538.41 -50
DATA PROC SERV &SOFTWARE 431 - 7130 - 538.41 -50
DATA PROC SERV &SOFTWARE 431 - 7130 - 538.41 -50
DATA PROC SERV &SOFTWARE 431 -7130- 538.42 -12
DATA PROC SERV &SOFTWARE 431 -7130- 538.42 -12
DATA PROC SERV &SOFTWARE 431 -7130- 538.42 -12
Power Supply 431 -7130- 538.41 -50
Telecommunications Division Total:
Public Works - Electric Department Total:
Invoice Amount
1,500.00
3,262.84
315.02
- 315.02
315.02
163.03
542.00
0.42
0.50
0.48
11.14
5.60
1.51
1,500.00
1,915.00
560.00
54.00
3,160.02
600.00
115.00
1,252.32
65.00
100.00
100.00
5,216.00
27.10
30.80
134.34
1,598.22
$24,430.34
$24,430.34
$24,430.34
531.16
2,365.26
- 2,365.26
2,365.26
5,282.03
- 5,282.03
5,282.03
32.91
$8,211.36
$8,211.36
Page 22
E -29
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
Description Account Number Invoice Amount
Telecommunications Fund Fund Total: $8,211.36
FARALLON CONSULTING, LLC ENGINEERING SERVICES 453 - 7488 - 594.41 -50 2,337.70
IBM CORPORATION COMPUTER HARDWARE &PERIPHI453 - 7488 - 594.65 -10 62,641.66
DATA PROC SERV &SOFTWARE 453 - 7488 - 594.65 -10 3,486.68
OLDCASTLE PRECAST, INC PIPE FITTINGS 453 - 7488 - 594.65 -10 3,898.06
TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 453 - 7488 - 594.65 -10 8,672.00
Public Works- WW /Stormw Wastewater Projects Division Total: $81,036.10
Public Works -WW /Stormwtr Department Total: $81,036.10
WasteWater Utility CIP Fund Total: $81,036.10
BROWN AND CALDWELL CONSULTING SERVICES 463- 7489 - 594.65 -10 79,829.31
IMCO GENERAL CONSTRUCTION PW CONSTRUCTION & RELATED 463- 7489 - 594.65 -10 979,414.81
LOWER ELWHA KLALLAM TRIBE (TEQ) CONSULTING SERVICES 463- 7489 - 594.65 -10 1,064.74
VANIR CONSTRUCTION MGMT, INC CONSULTING SERVICES 463- 7489 - 594.65 -10 105,443.42
Public Works- WW /Stormw CSO Capital Division Total: $1,165,752.28
Public Works -WW /Stormwtr Department Total: $1,165,752.28
CSO Capital Fund Fund Total: $1,165,752.28
ALLDATA RENTAL /LEASE EQUIPMENT 501- 0000 - 237.00 -00 -9.24
ANGELES MACHINE WORKS INC AUTO BODIES & ACCESSORIES 501 -0000- 141.40 -00 972.43
BAXTER AUTO PARTS #15 AUTO & TRUCK MAINT. ITEMS 501 - 0000 - 141.40 -00 194.34
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 6.28
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 12.14
HOSES, ALL KINDS 501- 0000 - 141.40 -00 68.02
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 12.41
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 64.41
COPY CAT GRAPHICS AUTO & TRUCK ACCESSORIES 501 - 0000 - 141.40 -00 195.12
FIRESTONE COMPLETE AUTO CARE AUTO & TRUCK MAINT. ITEMS 501 -0000- 141.40 -00 1,335.91
MCMASTER -CARR SUPPLY CO AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 184.28
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 237.00 -00 -22.39
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 237.00 -00 -14.28
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 237.00 -00 -0.89
MOTOR TRUCKS INC AUTO & TRUCK ACCESSORIES 501- 0000 - 141.40 -00 92.78
NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 19.97
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 4.16
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 8.33
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 2.78
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 18.84
O'REILLY AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 19.88
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 24.85
HOSES, ALL KINDS 501- 0000 - 141.40 -00 341.10
AUTO & TRUCK MAINT. ITEMS 501- 0000 - 141.40 -00 76.44
PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501- 0000 - 141.20 -00 7,356.68
FUEL,OIL,GREASE, & LUBES 501- 0000 - 141.20 -00 8,816.29
Page 23
E -30
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
PETTIT OIL COMPANY
WESTERN EQUIPMENT DISTRIB INC
ALLDATA
ARAMARK
BAXTER AUTO PARTS #15
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
COPY CAT GRAPHICS
FAR -WEST MACHINE & HYDRAULICS
FEDERAL EXPRESS CORP
H & R PARTS & EQUIPMENT INC
HEARTLINE
JOHN WAYNE'S M & S SERVICE
LES SCHWAB TIRE CENTER
LINCOLN INDUSTRIAL CORP
MATCO TOOLS
MCMASTER -CARR SUPPLY CO
MOTOR TRUCKS INC
NAPA AUTO PARTS
OWEN EQUIPMENT
Description
FUEL,OIL,GREASE, & LUBES
AUTO & TRUCK MAINT. ITEMS
LAWN MAINTENANCE EQUIP
AUTO & TRUCK MAINT. ITEMS
RENTAL /LEASE EQUIPMENT
LAUNDRY /DRY CLEANING SERV
LAUNDRY /DRY CLEANING SERV
AUTO & TRUCK MAINT. ITEMS
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
AUTO & TRUCK ACCESSORIES
AUTO & TRUCK MAINT. ITEMS
EXTERNAL LABOR SERVICES
Shipping Chgs
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
EXTERNAL LABOR SERVICES
AUTO & TRUCK MAINT. ITEMS
EXTERNAL LABOR SERVICES
EXTERNAL LABOR SERVICES
AUTO & TRUCK MAINT. ITEMS
EXTERNAL LABOR SERVICES
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK ACCESSORIES
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK ACCESSORIES
AUTO & TRUCK MAINT. ITEMS
AUTO & TRUCK MAINT. ITEMS
Account Number
501- 0000 - 141.20 -00
501- 0000 - 141.40 -00
501- 0000 - 141.40 -00
501- 0000 - 141.40 -00
Division Total:
Department Total:
501- 7630 - 548.48 -02
501- 7630 - 548.49 -90
501- 7630 - 548.49 -90
501- 7630 - 548.31 -01
501- 7630 - 548.42 -12
501- 7630 - 548.42 -12
501- 7630 - 548.42 -12
501- 7630 - 548.42 -10
501- 7630 - 548.42 -10
501- 7630 - 548.42 -10
501- 7630 - 548.42 -10
501- 7630 - 548.42 -10
501- 7630 - 548.42 -10
501- 7630 - 548.31 -01
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.42 -10
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.35 -01
501- 7630 - 548.31 -01
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
501- 7630 - 548.34 -02
Invoice Amount
978.43
668.21
249.25
109.30
$21,785.83
$21,785.83
119.24
306.95
17.00
9.94
33.48
-33.48
33.48
1.46
1.74
1.68
39.00
19.42
5.29
43.36
1,689.58
1,788.60
3.63
3.95
51.90
99.67
731.31
1,644.39
629.39
156.64
36.53
1,685.49
83.51
379.40
183.15
288.92
11.41
- 191.14
-46.51
585.58
31.93
99.78
Page 24
E -31
tti 3 r?a,
'6/, 410iIIIVDIUU k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
OWEN EQUIPMENT
PETTIT OIL COMPANY
PORT ANGELES CITY TREASURER
PORT ANGELES TIRE FACTORY
PRICE FORD LINCOLN
QUALITY 4X4 TRUCK SUPPLY
RUDDELL AUTO MALL
RUDY'S AUTOMOTIVE
SHARP ELECTRONICS CORP
SOLID WASTE SYSTEMS, INC
Description Account Number Invoice Amount
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 1,416.20
FUEL,OIL,GREASE, & LUBES 501- 7630 - 548.32 -13 163.73
FUEL,OIL,GREASE, & LUBES 501- 7630 - 548.32 -13 150.40
Repl License Plates -Lane 501- 7630 - 548.34 -02 9.75
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 20.54
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 52.91
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 112.14
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 20.70
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 144.67
BELTS AND BELTING 501- 7630 - 548.34 -02 19.21
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 93.01
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 16.66
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 118.65
BELTS AND BELTING 501- 7630 - 548.34 -02 64.71
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 20.54
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 195.11
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 180.43
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 16.56
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 81.79
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 20.54
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 20.54
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 20.54
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 48.45
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 123.58
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 256.18
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 192.36
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 63.33
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 66.70
AUTO & TRUCK ACCESSORIES 501- 7630 - 548.34 -02 51.98
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 1,090.67
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 487.80
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 183.76
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 283.66
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 34.62
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 3.31
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 113.45
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 363.61
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 116.91
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 667.59
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02 471.44
RENTAL /LEASE EQUIPMENT 501- 7630 - 548.45 -31 80.80
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02 92.23
Page 25 E - 32
'6 , 410}illpDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
STEVE'S MUFFLER SHOP
WESTERN EQUIPMENT DISTRIB INC
Public Works -Equip Svcs
DEPARTMENT OF REVENUE -WIRES
TRANSEND CORPORATION
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
DELL MARKETING LP
FEDERAL EXPRESS CORP
TRANSEND CORPORATION
Finance Department
DUNN, RICKY J
INSIGHT PUBLIC SECTOR
Finance Department
DEPARTMENT OF REVENUE -WIRES
Description Account Number
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02
EXTERNAL LABOR SERVICES 501- 7630 - 548.34 -02
AUTO & TRUCK MAINT. ITEMS 501- 7630 - 548.34 -02
Equipment Services Division Total:
Public Works -Equip Svcs Department Total:
Equipment Services Fund Total:
Excise Tax Return -July 502- 0000 - 237.00 -00
DATA PROC SERV &SOFTWARE 502 - 0000 - 237.00 -00
Division Total:
Department Total:
DATA PROC SERV &SOFTWARE 502 - 2081 - 518.42 -12
DATA PROC SERV &SOFTWARE 502 - 2081 - 518.42 -12
DATA PROC SERV &SOFTWARE 502 - 2081 - 518.42 -12
08 -14 A/C 3604571535571 B 502 - 2081 - 518.42 -10
08 -14 A/C 3604570968343B 502 - 2081 - 518.42 -10
08 -14 A/C 3604570831558B 502 - 2081 - 518.42 -10
08 -14 A/C 3604570411199B 502 - 2081 - 518.42 -10
08 -16 A/C 206T359336570B 502 - 2081 - 518.42 -10
08 -14 A/C 3604576684085B 502 - 2081 - 518.42 -10
COMPUTER HARDWARE &PERI PHI 502- 2081 - 518.31 -60
Shipping Chgs 502 - 2081 - 518.49 -60
DATA PROC SERV &SOFTWARE 502 - 2081 - 518.41 -50
SHIPPING AND HANDLING 502 - 2081 - 518.41 -50
Information Technologies Division Total:
DATA PROC SERV &SOFTWARE 502 - 2082 - 594.65 -10
COMPUTER HARDWARE &PERI PHI 502- 2082 - 594.65 -10
IT Capital Projects Division Total:
Finance Department
Information Technology
Excise Tax Return -July
REIMBURSE MEDICARE -AUG
Disability Board - August
REIMBURSE MEDICARE -AUG
REIMBURSE MEDICARE -AUG
Disability Board - August
REIMBURSE MEDICARE -AUG
Disability Board - August
REIMBURSE MEDICARE -AUG
Disability Board - August
REIMBURSE MEDICARE -AUG
Department Total:
Fund Total:
503 - 0000 - 237.00 -00
Division Total:
Department Total:
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
Invoice Amount
473.62
249.32
67.62
$19,087.99
$19,087.99
$40,873.82
8.74
- 795.27
- $786.53
- $786.53
100.00
- 100.00
100.00
1.88
2.24
2.16
50.14
24.97
6.80
1,784.82
12.22
10,245.27
17.41
$12,247.91
3,190.00
35,389.40
$38,579.40
$50,827.31
$50,040.78
8.74
$8.74
$8.74
115.40
459.18
104.90
545.90
138.81
104.90
20.59
104.90
12.36
104.90
Page 26
E -33
'6 , 410}ilipDIlU1 k
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
NW ADMIN TRANSFER ACCT
PORT ANGELES CITY TREASURER
Self Insurance
ANGELES PLUMBING
WCIA (WA CITIES INS AUTHORITY)
Self Insurance
CENTURYLINK -QWEST
Economic Development
Fireman's Pension
ANGELES MILLWORK & LUMBER CO
CANON USA, INC
CAPACITY PROVISIONING INC
CENTURYLINK -QWEST
Description
REIMBURSE MEDICARE -AUG
REIMBURSE MEDICARE -AUG
Disability Board - August
S /NS /WT
RETIREES
Wellness BBQ -Coons
Disability Board - August
REIMBURSE MEDICARE -AUG
Disability Board - August
REIMBURSE MEDICARE -AUG
Other Insurance Programs
IN HOUSE LIABILITY CLAIM
INSURANCE, ALL TYPES
INSURANCE, ALL TYPES
Comp Liability
Self Insurance
Self- Insurance Fund
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
Archaeologist
Economic Development
Cultural Resources
REIMBURSE MEDICARE -AUG
REIMBURSE MEDICARE -AUG
Disability Board - August
REIMBURSE MEDICARE -AUG
Fireman's Pension
Fireman's Pension
Firemen's Pension
LUMBER& RELATED PRODUCTS
HARDWARE,AND ALLIED ITEMS
OFFICE MACHINES & ACCESS
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
DATA PROC SERV &SOFTWARE
08 -14 A/C 3604571535571 B
08 -14 A/C 3604570968343B
08 -14 A/C 3604570831558B
Account Number
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -33
503 - 1631- 517.46 -34
503 - 1631- 517.41 -51
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
503 - 1631- 517.46 -35
Division Total:
503 - 1671- 517.49 -98
503 - 1671- 517.41 -50
503 - 1671- 517.49 -98
Division Total:
Department Total:
Fund Total:
504 -1512- 558.42 -10
504 -1512- 558.42 -10
504 -1512- 558.42 -10
504 -1512- 558.42 -10
504 -1512- 558.42 -10
504 -1512- 558.42 -10
Division Total:
Department Total:
Fund Total:
602 - 6221 - 517.46 -35
602 - 6221 - 517.46 -35
602 - 6221 - 517.46 -35
602 - 6221 - 517.46 -35
Division Total:
Department Total:
Fund Total:
652 - 8630 - 575.31 -01
652 - 8630 - 575.31 -20
652 - 8630 - 575.45 -31
652 - 8630 - 575.42 -12
652 - 8630 - 575.42 -12
652 - 8630 - 575.42 -12
652 - 8630 - 575.42 -10
652 - 8630 - 575.42 -10
652 - 8630 - 575.42 -10
Invoice Amount
104.90
104.90
1,999.49
69,103.80
9,01 9.00
37.93
72.80
103.90
37.89
104.90
$82,401.35
92.15
151.80
9,300.83
$9,544.78
$91,946.13
$91,954.87
0.21
0.25
0.24
5.57
2.77
0.76
$9.80
$9.80
$9.80
104.90
104.90
96.00
104.90
$410.70
$410.70
$410.70
54.15
31.85
16.23
202.03
- 202.03
202.03
0.63
0.75
0.72
Page 27
E -34
City of Port Angeles
City Council Expenditure Report
From: 8/24/2013 To: 9/6/2013
Date: 9/11/2013
Vendor
CENTURYLINK -QWEST
SOUND PUBLISHING INC
UNGER ENGINEERING INC, GENE
Esther Webster /Fine Arts
ASSOCIATION OF WASHINGTON CITIES
EMPLOYEES ASSOCIATION
GUARANTEED EDUCATION TUITION
LEOFF
OFFICE OF SUPPORT ENFORCEMENT
PERS
TEAMSTERS LOCAL 589
UNITED WAY (PAYROLL)
VOLUNTEER FIRE ASSOCIATION
WSCFF /EMPLOYEE BENEFIT TRUST
Totals for check period
Description
08 -14 A/C 3604573532775B
08 -14 A/C 3604570411199B
08 -16 A/C 206T359336570B
08 -14 A/C 3604576684085B
COMMUNICATIONS /MEDIA SERV
MISC PROFESSIONAL SERVICE
Esther Webster /Fine Arts
Esther Webster /Fine Arts
Esther Webster Fund
AWC SUPP LIFE
PAYROLL SUMMARY
PAYROLL SUMMARY
P/R Deductions pe 08 -18
P/R Deductions pe 08 -18
P/R Deductions pe 08 -18
P/R Deductions pe 08 -18
P/R Deductions pe 08 -18
P/R Deductions pe 08 -18
P/R Deductions pe 08 -18
PAYROLL SUMMARY
PAYROLL SUMMARY
P/R Deductions pe 08 -18
Payroll Clearing
Account Number
652 - 8630 - 575.42 -10
652 - 8630 - 575.42 -10
652 - 8630 - 575.42 -10
652 - 8630 - 575.42 -10
652 - 8630 - 575.44 -10
652 - 8630 - 575.41 -50
Division Total:
Department Total:
Fund Total:
920 - 0000 - 231.53 -30
920 - 0000 - 231.55 -30
920 - 0000 - 231.56 -95
920 - 0000 - 231.51 -21
920 - 0000 - 231.56 -20
920 - 0000 - 231.56 -20
920 - 0000 - 231.51 -10
920 - 0000 - 231.51 -11
920 - 0000 - 231.51 -12
920 - 0000 - 231.54 -10
920 - 0000 - 231.56 -10
920 - 0000 - 231.55 -20
920 - 0000 - 231.53 -20
Division Total:
Department Total:
Fund Total:
Invoice Amount
43.18
16.71
8.32
2.27
34.76
600.00
$1,011.60
$1,011.60
$1,011.60
322.90
504.00
263.50
23,773.74
670.09
169.85
1,744.73
11,478.77
49,401.05
3,261.00
598.46
15.00
1,575.00
$93,778.09
$93,778.09
$93,778.09
From: 8/24/2013 To: 9/6/2013 $4,102,037.86
Page 28
E -35
CITY OF
W A S H I N G T O N , U.S.A.
CITY COUNCIL MEMO
DATE: September 17, 2013
To: City Council
FROM: Craig Fulton, Director of Public Works & Utilities
SUBJECT: CSO Phase 1 Design /Project 06 -01 (WW08 -2008) — Professional Services
Agreement with Brown and Caldwell, Inc., Amendment No. 17
Summary: The construction of the Combined Sewer Overflow (CSO) Phase 1 project is
approximately 75% completed on an earn value basis. Over the duration of the project, several
unanticipated elements of work critical to the construction and completion have been performed
resulting in an increase to Brown and Caldwell's level of effort for construction engineering services.
Recommendation: Approve and authorize the City Manager to sign Amendment 17 to the
Professional Services Agreement with Brown and Caldwell in an additional amount not to
exceed $26,211, which increases the maximum compensation for the CSO Phase 1 design to
$4,765,802 and to make minor modifications to the agreement, if necessary.
Background /Analysis: On February 21, 2012 City Council approved an amendment for construction
engineering services to the CSO Professional Services Agreement with Brown and Caldwell in an
amount not to exceed $485,980. Over the course of the CSO Phase 1 project, several unanticipated
elements of work critical to the construction and completion of the CSO Phase 1 project have been
performed resulting in an increase to Brown and Caldwell's level of effort for construction
engineering services. These unanticipated elements of work include design for the Pipeline Inspection
Gauge (PIG) Launching Station at CSO outfall number 10, design upgrades to the CSO tank flush
column to prevent over - pressurization, design modifications to the CSO tank vortex drop box, and
addressing additional requirements identified by Ecology to reconcile tribal issues concerning the
Industrial Outfall rehabilitation.
These unanticipated elements of work were necessary components for completing the construction of
the CSO Phase 1 project. Staff originally believed that these additional requirements would be able to
be covered by savings elsewhere within the existing construction engineering services budget. After
review and consideration, it has been determined that these unanticipated elements of work have
increased the level of effort and that all of the original construction engineering services budget will
be required for the original engineering services requirements. The following table shows a summary
of the budget revisions to task 18:
Brown Caldwell Agreement - CSO Phase 1.doc
E -36
Task 18
Description — Post Award Construction Services
Original
Budget
Revised
Budget
1
Engineering Services
$255,593
$298,182
2
Start -Up /Commissioning /O &M Manual/Training
56,278
40,000
3
Subconsultant support
71,100
71000
4
Project management
103,009
103,009
TOTAL
$485,980
$512,191
In order to compensate Brown and Caldwell for the additional construction engineering services,
additional funds are necessary. Funds are available from CSO reserves accumulated through rates
and the Washington State Public Works Trust Fund loans and State Revolving Fund loans.
It is recommended that City Council approve and authorize the City Manager to sign Amendment 17
to the Professional Services Agreement with Brown and Caldwell in an additional amount not to
exceed $26,211, which increases the maximum compensation for CSO Phase 1 design to $4,765,802
and to make minor modifications to the agreement, if necessary.
CITY OF
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 17, 2013
To: CITY COUNCIL
FROM: NATHAN A.WEST, DIRECTOR
COMMUNITY AND ECONOMIC DEVELOPMENT
SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT ACCEPTANCE — MT ANGELES VIEW
Summary: The City has been awarded a $750,000 Community Development Block Grant
(CDBG) to contribute to the Mt. Angeles View Redevelopment Phase I. The grant was
provided by the Washington State Department of Commerce CDBG Program.
Recommendation: Approve and authorize the City's CDBG Administrator to sign State
Department of Commerce Community Development Block Grant Contract for Mt. Angeles
View and to make minor modifications as necessary.
Background / Analysis:
The City has been awarded $750,000 from the State administered Community Development Block
Grant (CDBG) program. The grant was submitted by the City on behalf of the Peninsula Housing
Authority for the Mt. Angeles View redevelopment project located between Lauridsen Boulevard
and Park Avenue and between Eunice Street and Peabody Creek. The funding will be utilized for
public infrastructure required for Phase 1 of the project. The project was permitted through a
Planned Residential Development approved by Council on June 22, 2011.
On February 21, 2012 Council passed a resolution in support of the grant application and
authorized a City match of $84,000 from the Housing Rehabilitation Fund in support of the grant.
As a reminder this City fund is derived from CDBG income and must be expended for the City to
remain grant eligible for future opportunities.
A sub - recipient agreement has been drafted enabling Peninsula Housing Authority to manage the
grant. The sub - recipient agreement is a separate item for Council consideration this evening.
Staff recommends that Council approve the State Department of Commerce CDBG Contract and
authorize the CDBG Administrator (Director of Community and Economic Development) to sign
the contract and make minor modifications as necessary.
Attachment A State Department of Commerce CDBG Contract
Contract to:
Department of Commerce
fl r t n is in 0 r na
City of Port Angeles
Through
e.
Community Development Block Grant (CDBG) Program
General Purpose Grant
For:
Infrastructure improvements with Peninsula Housing Authority for
Mount Angeles View public housing.
Start date: 6/13/2013
E -40
TABLE OF CONTENTS
Face Sheet 1
Special Terms and Conditions
1. Definitions 3
2. Access to Records 3
3. Acquisition and Disposition of Assets 3
4. Anti - Lobbying Certification and Disclosure Form 3
5. Billing Procedures and Payment 3
6. Closeout 4
7. Contract Management 4
8. Environmental Review 5
9. Equal Opportunity Treatment for Faith Based Organizations 5
10. Insurance 5
11. Notification of Tenant Rights /Responsibilities 6
12. Performance Reporting 6
13. Program Income 6
14. System for Award Management (SAM) 6
15. Subcontracts for Engineering Services 6
16. Order of Precedence 7
General Terms and Conditions
1. Definitions 1
2. All Writings Contained Herein 1
3. Amendments 1
4. Assignment 1
5. Attorney Fees 1
6. Audit 1
7. Certification Regarding Debarment, Suspension or Ineligibility
and Voluntary Exclusion 2
8. Confidentiality /Safeguarding of Information 3
9. Conformance 4
10. Copyright Provisions 4
11. Disputes 4
12. Ethics /Conflicts of Interest 5
13. Governing Law and Venue 5
14. Indemnification 5
15. Independent Capacity of the Contractor 5
16. Industrial Insurance Coverage 5
17. Laws 5
18. Licensing, Accreditation and Registration 7
19. Limitation Of Authority 7
20. Noncompliance With Nondiscrimination Laws 7
21. Political Activities 7
22. Prevailing Wage Laws 7
23. Procurement Standards for Federally Funded Programs 7
24. Prohibition Against Payment Of Bonus Or Commission 8
25. Publicity 8
26. Recapture 8
27. Records Maintenance 8
28. Registration With Department Of Revenue 9
29. Savings 9
30. Severability 9
31. Subcontracting 9
32. Survival 9
33. Taxes 9
34. Termination for Cause/Suspension 9
35. Termination for Convenience 10
36. Termination Procedures 10
37. Waiver 10
Attachment A, Scope of Work and Budget
Attachment B, State and Federal Requirements and Assurances
Attachment C, Letter to Incur Costs (if applicable)
Contract Number: 13- 65400 -027
Washington State Department of Commerce
Local Government and Infrastructure Division
Community Development Block Grant (CDBG)
General Purpose Grant
1. Contractor
City of Port Angeles
PO Box 1150
Port Angeles, WA 98362
2. Contractor Doing Business As (optional)
N/A
3. Contractor Representative
Nathan West, Community Development Director
Telephone: (360) 417 -4815
Fax: (360) 417 -4711
Email: nwest @cityofpa.us
4. COMMERCE Representative
Connie Rivera, Project Manager PO Box 42525
Telephone: (360) 725 -3088 1011 Plum Street SE
Fax: (360) 586 -8440 Olympia, WA 98504 -2525
connie.rivera @commerce.wa.gov
5. Contract Amount
$750,000
6. Funding Source
Federal: ® State: 1 Other: ❑ N /A: ❑
7. Start Date
6/13/2013
8. End Date
1/31/2018
9. Federal Funds (as applicable) Federal Agency CFDA Number
$750,000 U.S. Department of Housing and Urban 14.228
Development (HUD)
10. Tax ID #
91- 6001266
11. SWV #
0007712 -00
12. UBI #
N/A
13. DUNS #
14 -834 -4047
14. Contract Purpose
Infrastructure improvements with Peninsula Housing Authority for Mount Angeles View public housing. A full description of the
project is in Attachment "A" Scope of Work and Budget.
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms
of this Contract and attachments and have executed this Contract on the date below to start as of the date and year referenced above.
The rights and obligations of both parties to this Contract are governed by this Contract including the following documents
incorporated by reference: Contractor Special and General Terms and Conditions including Attachment "A" — Scope of Work and
Budget, Attachment "B "— State and Federal Requirements and Assurances, Attachment "C" — Letter to Incur Costs (if applicable),
and the following documents incorporated herein by reference: Contractor's application for funding and the Community
Development Block Grant policies and procedures, prepared by Commerce.
FOR CONTRACTOR
FOR COMMERCE
Karen J. Larkin, Assistant Director
Local. Government and Infrastructure Division
Mr. Nathan A. West, Community Development Director
City of Port Angeles
Date
Date
APPROVED AS TO FORM ONLY
Sandra C. Adix, Assistant Attorney General (Signature on File)
May 24, 2013 .
Date
E -43
1
SPECIAL TERMS AND CONDITIONS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
1. DEFINITIONS
A. "Contractor" in this Contract shall mean the same as the term "subrecipient" found in the federal
Community Development Block Grant (CDBG) rules and regulations, and the term "grantee" found in
the state's CDBG Management Handbook policies and procedures.
B. "Low- and moderate - income" shall mean a household income equal to or less than 8,0 percent of area
median income adjusted by family size.
2. ACCESS TO RECORDS
COMMERCE and duly authorized officials of the state and the federal government shall have full access
and the right to examine, excerpt, or transcribe any pertinent documents, papers, records, and books of
the Contractor and of persons or organizations with which the Contractor may contract, involving
transactions related to the project and this contract.
3. ACQUISITION AND DISPOSITION OF ASSETS
The Contractor will account for any tangible personal property acquired or improved with grant funds.
The use and disposition of real property and equipment under this Contract will be in compliance with the
requirements of 24 CFR Part 84 and 24 CFR 570.489, 570.502, 570.503, 570.504, as applicable, which
include but are not limited to the following:
Real property that was acquired or improved, in whole or in part, with CDBG funds under this Contract in
excess of $25,000 shall be used to meet one of the CDBG national objectives for ten (10) years after the
Contract is closed. Any exception must be made with COMMERCE's approval and the Contractor will be
responsible to pay COMMERCE an amount equal to the current fair market value of the property less any
portion of the value attributable to expenditures of non -CDBG funds for acquisition of or improvement to
the property. Such payment from the disposition of real property acquired with grant funds within 10 -years
of closeout of this Contract shall be treated as program income under Section 14 of these Special Terms
and Conditions.
In cases in which equipment acquired, in whole or in part, with funds under this Contract is sold, the
proceeds will be program income.
4. ANTI - LOBBYING CERTIFICATION AND DISCLOSURE FORM
Contractor, defined as the primary participant and its principals, certifies by signing these Special
Terms and Conditions that:
A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
B. The above provisions will be met if the grant award from COMMERCE exceeds $100,000 and will
further ensure that their provisions are included in any sub grant, contract, and subcontracts
exceeding $100,000 of grant funds.
5. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay the Contractor for allowable expenses tied to approved project activities according to
Attachment A, Scope of Work and Budget.
Invoices must be submitted on a Washington State Invoice Voucher form not more often than monthly.
The voucher form must report all federal funds on hand as of the date of submittal. Any cash on hand must
be subtracted from the amount of funds requested. Program income earned during the reporting period
must also be deducted from the amount requested.
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An electronic copy (emailed PDF or a FAX) of a signed Al 9 Reimbursernent Voucher and other required
documentation is the preferred method for requesting reimbursement. Submit the electronic requests to
your Contracts Administration Unit (CAU) representative at the address listed below or fax to 360 -725-
8440. This electronic submittal may be 25 pages or less. If you choose to send your vouchers and
backup documentation electronically, please DO NOT mail in the original. You will receive email
notification from your CAU representative that the electronic request has been received. If you choose to
send your reimbursement request by mail, please send to:
Department of Commerce
Local Government and Infrastructure Division
1011 Plum St SE
P.O. Box 42525
Olympia, Washington 98504 -2525
Attention: Contracts Administration Unit (CAU) Project Manager
Invoices shall describe and document, to COMMERCE's satisfaction, the work performed, the progress of
the project, and fees. The invoice shall include the Contract number. If expenses are invoiced, provide a
detailed breakdown of each type.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent to the address designated by the Contractor.
COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract, including completion of the Environmental Review and the release of funds (if applicable).
6. CLOSEOUT
The COMMERCE will advise the Contractor to initiate closeout procedures when there are no
impediments to closing and the following criteria have been met or soon will be met:
A. All costs have been incurred with the exception of closeout costs and any unsettled third -party
claims against the Contractor. Costs are incurred when goods and services are received or contract
work is performed.
B. The Contractor has held a public hearing to review program performance.
C. The Contractor has submitted the final Closeout Performance Report. Failure to submit a report will
not preclude the COMMERCE from effecting closeout if it is deemed to be in the state's interest. Any
excess grant amount in the Contractor's possession shall be returned in the event of failure to finish
or update the report.
D. Other responsibilities of the Contractor under this Contract and applicable laws and regulations
appear to have been carried out satisfactorily or there is no further state interest in keeping this
Contract open for the purpose of securing performance.
7. CONTRACT MANAGEMENT
The Representative for each of the parties identified on the Face Sheet of this Contract shall be responsible
for and shall be the contact person for all communications and billings regarding the performance of this
Contract.
8. ENVIRONMENTAL REVIEW
General Purpose and Housing Enhancement Grants
Funding in excess of the amount stipulated in Attachment C, Letter to Incur Costs, shall not be
released to a Contractor by COMMERCE until the following conditions implementing 24 CFR part 58 are
met:
A. The Contractor must complete an environmental review of the project and make a finding of
environmental impact. A notice of this finding must be published along with a notice of the
Contractor's intent to request release of funds for the project unless the project is exempt from the
publication requirements as described. The Contractor must allow a seven (7) or fifteen (15) day
period for public review and comment following publication of the notices unless exempt under the
National Environmental Policy Act (NEPA) and the Washington State Environmental Policy Act
(SEPA). When this review and comment period expires, the Contractor may, after considering any
comments received, submit a request for release of funds to COMMERCE. Upon receipt of the
request, COMMERCE must allow a fifteen (15) day period for public review and comment. Wf7
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COMMERCE's public review and comment period expires, COMMERCE may, after considering any
comments received, formally notify the Contractor in writing of the release of federal funds for the
project.
B. This special condition is satisfied when the Contractor completes the environmental review and
request for release of funds from COMMERCE. The special condition is effectively removed on the
date COMMERCE provides the Contractor with written notice of release of funds.
Imminent Threat Grants
Funding shall not be released to an Imminent Threat grant recipient until the following conditions are
met: The Contractor assures that assisted activities are for temporary or permanent improvements
limited to the protection, repair or arrest of imminent threats to public health and safety or physical
deterioration. The Contractor further assures that assisted activities will result in either no change or
minimal change in the environmental conditions that existed prior to the emergency. In addition, the
Contractor assures it will document, in writing, its determination that each activity or project is exempt
and meets the conditions specified for such exemption under Section 58.34 of 24 CFR, Environmental
Review Procedures for Title I CDBG Programs. In cases where Contractors must take action
immediately, or within a time too short to allow full SEPA compliance, to avoid an imminent threat to
public health or safety, to prevent an imminent danger to public or private property, or to prevent an
immediate threat of serious environmental degradation, such actions are exempt from SEPA pursuant to
WAC 197 -11 -880.
Planning -Only and Public Services Grants
Funding shall not be released to a Planning -Only or Public Services Grant recipient until the following
conditions are met: The Contractor assures that assisted activities are exempt under NEPA (24 CFR
58.32) and categorically exempt under SEPA (RCW 43.21C.110). The Contractor further assures that
the activities do not come under the purview of any other federal, state, and known local environmental
laws, statutes, regulations or executive orders. In addition, the Contractor assures it will document, in
writing, its determination that each activity or project is exempt and meets the conditions specified for
such exemption under (NEPA) 24 CFR 58.34(3) (for Planning -Only) or 58.34(4) (for Public Services) and
(SEPA) WAC 197 -11 -800 (for Planning -Only) or WAC 197 -11 -305 (for Public Services).
9. EQUAL OPPORTUNITY TREATMENT FOR FAITH BASED ORGANIZATIONS
The Contractor agrees to comply with the applicable requirements of 24 CFR 570.200(j), Department of
Housing and Urban Development (HUD).
10. INSURANCE
All self - insured risk management programs or self- insured /liability pool financial reports must comply with
Generally Accepted Accounting Principles (GAAP) and adhere to accounting standards promulgated by:
Governmental Accounting Standards Board (GASB),
Financial Accounting Standards Board (FASB), and
ii. The Washington State Auditor's annual instructions for financial reporting.
Contractors participating in joint risk pools shall maintain sufficient documentation to support the aggregate
claim liability information reported on the balance sheet. The State of Washington, its agents, and
employees need not be named as additional insured under a self- insured property /liability pool, if the pool
is prohibited from naming third parties as additional insured.
Unemployment and Industrial Insurance. The Contractor shall be in full compliance with all state
unemployment and industrial insurance laws while performing work under this Contract. Commerce will
not be responsible for payment of industrial insurance premiums or for any other claim or benefit for the
Contractor, or any subcontractor or employee of the Contractor, which might arise under the industrial
insurance laws during performance of this Contract.
Protection of Project Property, Contractor's Assumption of Risk. The Contractor shall continuously
maintain adequate protection of all the project work from damage and shall protect the property from injury
or loss arising in connection with this Contract. The entire work of the Contractor shall be at the sole risk of
the Contractor. The Contractor may elect to secure fire, extended coverage, and vandalism insurance or
all -risk insurance to cover the project work during the course of construction. The Contractor shall take all
necessary precautions for the safety of its employees working on the project, and shall comply with all
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applicable provisions of federal, state, and local safety laws and building codes to prevent accidents or
injuries to persons, on, about, or adjacent to the premises where the work is being performed.
11. NOTIFICATION OF TENANT RIGHTS /RESPONSIBILITIES
The Contractor shall provide all tenants, if any, with information outlining tenant rights and responsibilities
under the Washington State Landlord Tenant laws, Title 59, Revised Code of Washington.
The Contractor shall also provide all occupants of property financed with U.S. Housing and Urban
Development (HUD) funds notice regarding their eligibility for relocation assistance. Such notices will be
provided as required by the Uniform Relocation Assistance and Real Property Acquisition Act of 1970, as
amended and referenced in 49 CFR part 24 and Section 104(d) of the Housing and Community
Development Act of 1974, as amended and referenced in 24 CFR 570 and noticed in HUD's Handbook
No. 1378. Notifications will include but not be limited to:
• General Information Notice
• Notice of Displacement/Non - Displacement
12. PERFORMANCE REPORTING
The Contractor, at such times and in such forms as COMMERCE may require, shall furnish periodic
progress and performance reports pertaining to the activities undertaken pursuant to this Contract. These
reports may include environmental review records, publication affidavits, procurement and contracting
records, documentation of compliance with federal civil rights requirements, job creation records, program
income reports, reports of the costs and obligations incurred in connection therewith, the final closeout
report, and any other matters covered by this Contract. Activities funded by this Contract providing
income - qualified direct assistance or direct services under the limited clientele, housing, or job creation
CDBG National Objectives, must submit quarterly beneficiary reports as furnished by COMMERCE.
Failure to submit these reports may result in COMMERCE withholding payment or terminating this
Contract.
13. PROGRAM INCOME
Program income, as defined in 24 CFR 570.489(e), retains federal identity and will be used before drawing
additional CDBG funds to complete activities included in the Scope of Work and Budget. The Contractor
must maintain records of program income received and expended, and annually report program income
received after closeout of this Contract. Program Income shall be used to continue the same activities to
benefit low- and moderate - income persons or, with COMMERCE approval, for other activities to benefit
low- and moderate - income persons. Interest earned in excess of $100 on CDBG funds received to
reimburse incurred costs must be remitted to COMMERCE for return to the U.S. Treasury.
14. SYSTEM FOR AWARD MANAGEMENT (SAM)
By signing this Contract, the Contractor accepts the requirements to register with the System for Award
Management (SAM) database at www.sam.gov. To register in SAM, a valid Data Universal Numbering
System (DUNS) number is required. The Contractor is responsible for the accuracy and completeness of
the data it enters within the SAM database and for any liability resulting from the Government's reliance on
its inaccurate or incomplete data. The Contractor must remain registered in the SAM database after the
initial registration. The Contractor is required to review and update, on an annual basis from the date of
initial registration or subsequent updates, its information in the SAM database to ensure it is current,
accurate and complete. The Contractor shall provide evidence documenting registration and renewal of
SAM registration.
In the event of the Contractor's noncompliance or refusal to comply with the requirement stated above,
COMMERCE reserves the right to suspend payment until the contractor cures this noncompliance.
15. SUBCONTRACTS FOR ENGINEERING SERVICES
Engineering firms must certify that they are authorized to do business in the state of Washington and are
in full compliance with the requirements of the Board of Professional Registration. The Contractor shall
require that engineering services providers be covered by errors and omissions insurance. The
engineering firm shall maintain minimum limits of no less than $1,000,000 per occurrence to cover all
activities by the engineering firm and licensed staff employed or under contract to the engineering firm.
The state of Washington, its agents, officers, and employees need not be named as additional insureds
under this policy.
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16. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract the inconsistency shall be resoved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Scope of Work and Budget
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GENERAL TERMS AND CONDITIONS
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Director and /or the designee authorized in writing to act
on the Director's behalf.
B. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
C. "COMMERCE" shall mean the Department of COMMERCE.
D. "Personal Information" shall mean information identifiable to any person, including, but not limited to,
information that relates to a person's name, health, finances, education, business, use or receipt of
governmental services or other activities, addresses, telephone numbers, social security numbers,
driver license numbers, other identifying numbers, and any financial identifiers.
E. "State" shall mean the state of Washington.
F. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part
of those services under this Contract under a separate contract with the Contractor. The terms
"subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of
the parties hereto.
AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, nor any claim arising under this Contract, shall be transferred or assigned by the
Contractor without prior written consent of COMMERCE.
5. ATTORNEY FEES
Unless expressly permitted under another provision of the Contract, in the event of litigation or other action
brought to enforce Contract terms, each party agrees to bear its own attorney fees and costs.
6. AUDIT
A. General Requirements
Contractors are to procure audit services based on the following guidelines.
The Contractor shall maintain its records and accounts so as to facilitate the audit requirement and
shall ensure that Subcontractors also maintain auditable records.
The Contractor is responsible for any audit exceptions incurred by its own organization or that of its
Subcontractors.
COMMERCE reserves the right to recover from the Contractor all disallowed costs resulting from the
audit.
As applicable, Contractors required to have an audit must ensure the audits are performed in
accordance with Generally Accepted Auditing Standards (GAAS); Government Auditing Standards
(the Revised Yellow Book) developed by the Comptroller General.
Responses to any unresolved management findings and disallowed or questioned costs shall be
included with the audit report. The Contractor must respond to COMMERCE requests for information
or corrective action concerning audit issues within thirty (30) days of the date of request.
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B. Federal Funds Requirements - OMB Circular A -133 Audits of States, Local Governments and
Non- Profit Organizations
Contractors expending $500,000 or more in a fiscal year in federal funds from all sources, direct and
indirect, are required to have an audit conducted in accordance with Office of Management and
Budget (OMB) Revised Circular A -133 "Audits of States, Local Governments, and Non - Profit
Organizations." Revised OMB A -133 requires the Contractor to provide the auditor with a schedule of
Federal Expenditure for the fiscal year(s) being audited. The Schedule of State Financial Assistance
must be included. Both schedules include:
Grantor agency name
Federal agency
Federal program name
Other identifying contract numbers
Catalog of Federal Domestic Assistance (CFDA) number
Grantor contract number
Total award amount including amendments (total grant award)
Beginning balance
Current year revenues
Current year expenditures
Ending balance
Program total
If the Contractor is a state or local government entity, the Office of the State Auditor shall conduct the
audit. Audits of non - profit organizations are to be conducted by a certified public accountant selected
by the Contractor in accordance with OMB Circular A -110 "Uniform Administrative Requirements for
Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non - Profit
Organizations."
The Contractor shall include the above audit requirements in any subcontracts.
In any case, the Contractor's financial records must be available for review by COMMERCE.
C. Documentation Requirements
The Contractor must send a copy of any required audit Reporting Package as described in OMB
Circular A -133, Part C, Section 320(c) no later than nine (9) months after the end of the Contractor's
fiscal year(s) by sending a scanned copy to auditreviewacommerce.wa.gov or a hard copy to:
Department of Commerce
ATTN: Audit Review and Resolution Office
1011 Plum St SE
PO Box 42525
Olympia WA 98504 -2525
In addition to sending a copy of the audit, when applicable, the Contractor must include:
• Corrective action plan for audit findings within three (3) months of the audit being received by
COMMERCE.
• Copy of the Management Letter
7. CERTIFICATION REGARDING DEBARMENT, SUSPENSION OR INELIGIBILITY AND VOLUNTARY
EXCLUSION— PRIMARY AND LOWER TIER COVERED TRANSACTIONS
A. Contractor, defined as the primary participant and it principals, certifies by signing these
General Terms and Conditions that to the best of its knowledge and belief that they:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency.
2. Have not within a three -year period preceding this Contract, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public or private agreement or transaction,
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, tax evasion, receiving
stolen property, making false claims, or obstruction of justice;
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3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this section; and
4. Have not within a three -year period preceding the signing of this Contract had one or more public
transactions (Federal, State, or local) terminated for cause of default.
B. Where the Contractor is unable to certify to any of the statements in this Contract, the Contractor shall
attach an explanation to this Contract.
C. The Contractor agrees by signing this Contract that it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by COMMERCE.
D. The Contractor further agrees by signing this Contract that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," as follows, without modification, in all lower tier covered transactions and in all
solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
a) The lower tier contractor certifies, by signing this Contract that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
b) Where the lower tier contractor is unable to certify to any of the statements in this Contract, such
contractor shall attach an explanation to this Contract.
E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction,
person, primary covered transaction, principal, and voluntarily excluded, as used in this section,
have the meanings set out in the Definitions and Coverage sections of the rules implementing
Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these
regulations.
8. CONFIDENTIALITY /SAFEGUARDING OF INFORMATION
A. "Confidential Information" as used in this section includes:
1. All material provided to the Contractor by COMMERCE that is designated as "confidential" by
COMMERCE;
2. All material produced by the Contractor that is designated as "confidential" by COMMERCE; and
3. All Personal Information in the possession of the Contractor that may not be disclosed under state
or federal law. "Personal Information" includes but is not limited to information related to a
person's name, health, finances, education, business, use of government services, addresses,
telephone numbers, social security number, driver's license number and other identifying
numbers, and "Protected Health Information" under the federal Health Insurance Portability and
Accountability Act of 1996 (HIPAA).
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale,
or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for
the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential
Information to any third party except with the prior written consent of COMMERCE or as may be
required by law. The Contractor shall take all necessary steps to assure that Confidential Information
is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential
Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall
provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require
changes to such policies and procedures as they apply to this Contract whenever COMMERCE
reasonably determines that changes are necessary to prevent unauthorized disclosures. The
Contractor shall make the changes within the time period specified by COMMERCE. Upon request,
the Contractor shall immediately return to COMMERCE any Confidential Information that
COMMERCE reasonably determines has not been adequately protected by the Contractor against
unauthorized disclosure.
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C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working days
of any unauthorized use or disclosure of any confidential information, and shall take necessary steps
to mitigate the harmful effects of such use or disclosure.
9. CONFORMANCE
If any provision of this Contract violates any statute or rule of law of the state of Washington, it is
considered modified to conform to that statute or rule of law.
10. COPYRIGHT PROVISIONS
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire"
as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered "works for hire"
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all
Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
"Materials" means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and /or
sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer
these rights.
For Materials that are delivered under the Contract, but that incorporate pre- existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty -free,
irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute,
prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents
that the Contractor has all rights and permissions, including intellectual property rights, moral rights and
rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials
furnished under this Contract, of all known or potential invasions of privacy contained therein and of any
portion of such document which was not produced in the performance of this Contract. The Contractor
shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by
the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the
right to modify or remove any restrictive markings placed upon the Materials by the Contractor.
11. DISPUTES
Except as otherwise provided in this Contract, when a dispute arises between the parties and it cannot be
resolved by direct negotiation, either party may request a dispute hearing with the Director of
COMMERCE, who may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
• be in writing;
• state the disputed issues;
• state the relative positions of the parties;
• state the Contractor's name, address, and contract number; and
• be mailed to the Director and the other party's (respondent's) Contract Representative within three
(3) working days after the parties agree that they cannot resolve the dispute.
The respondent shall send a written answer to the requestor's statement to both the Director or the
Director's designee and the requestor within five (5) working days.
The Director or designee shall review the written statements and reply in writing to both parties within ten
(10) working days. The Director or designee may extend this period if necessary by notifying the parties.
The decision shall not be admissible in any succeeding judicial or quasi - judicial proceeding.
The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal.
Nothing in this Contract shall be construed to limit the parties' choice of a mutually acceptable alternate
dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above.
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"12. ETHICS /CONFLICTS OF INTEREST
In performing under this Contract, the Contractor shall assure compliance with the Ethics in Public Service
Act (Chapter 42.52 RCW) and any other applicable state or federal law related to ethics or conflicts of
interest.
13. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
14. INDEMNIFICATION
Each party to this Contract shall be responsible for its own acts and /or omissions and those of its officers,
employees and agents. No party to this Contract shall be responsible for the acts and /or omissions of
entities or individuals not a party to this Contract.
15. INDEPENDENT CAPACITY OF THE CONTRACTOR
The parties intend that an independent contractor relationship will be created by this Contract. The
Contractor and its employees or agents performing under this Contract are not employees or agents of the
state of Washington or COMMERCE. The Contractor will not hold itself out as or claim to be an officer or
employee of COMMERCE or of the state of Washington by reason hereof, nor will the Contractor make
any claim of right, privilege or benefit which would accrue to such officer or employee under law. Conduct
and control of the work will be solely with the Contractor.
16. INDUSTRIAL INSURANCE COVERAGE
The Contractor shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the
Contractor fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of
its employees as may be required by law, COMMERCE may collect from the Contractor the full amount
payable to the Industrial Insurance Accident Fund. COMMERCE may deduct the amount owed by the
Contractor to the accident fund from the amount payable to the Contractor by COMMERCE under this
Contract, and transmit the deducted amount to the Department of Labor and Industries, (L &I) Division of
Insurance Services. This provision does not waive any of L &I's rights to collect from the Contractor.
17. LAWS
The Contractor shall comply with all applicable laws, ordinances, codes, regulations, and policies of local,
state, and federal governments, as now or hereafter amended, including, but not limited to:
United States Laws, Regulations and Circulars (Federal)
A. Audits
Office of Management and Budget (OMB) Revised Circular A -133 "Audits of States, Local
Governments, and Non - Profit Organizations."
B. Labor and Safety Standards
Convict Labor, 18 U.S.C. 751, 752, 4081, 4082.
Drug -Free Workplace Act of 1988, 41 USC 701 et seq.
Federal Fair Labor Standards Act, 29 U.S.C. 201 et seq.
Work Hours and Safety Act of 1962, 40 U.S.C. 327 -330 and Department of Labor Regulations, 29 CFR
Part 5.
C. Laws against Discrimination
Age Discrimination Act of 1975, Public Law 94 -135, 42 U.S.C. 6101 -07, 45 CFR Part 90
Nondiscrimination in Federally Assisted Programs.
Americans with Disabilities Act of 1990, Public Law 101 -336
Equal Employment Opportunity, Executive Order 11246, as amended by Executive Order 11375 and
supplemented in U.S. Department of Labor Regulations, 41 CFR Chapter 60.
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Executive Order 11246, as amended by EO 11375, 11478, 12086 and 12102.
Handicapped Employees of Government Contractors, Rehabilitation Act of 1973, Section 503, 29
U.S.C. 793.
Handicapped Recipients of Federal Financial Assistance, Rehabilitation Act of 1973, Section 504, 29
U.S.C. 794.
Minority Business Enterprises, Executive Order 11625, 15 U.S.C. 631.
Minority Business Enterprise Development, Executive Order 12432, 48 FR 32551.
Nondiscrimination and Equal Opportunity, 24 CFR 5.105(a).
Nondiscrimination in benefits, Title VI of the Civil Rights Act of 1964, Public Law 88 -352, 42 U.S.C.
2002d et seq, 24 CFR Part 1.
Nondiscrimination in employment, Title VII of the Civil Rights Act of 1964, Public Law 88 -352.
Nondiscrimination in Federally Assisted Construction Contracts, Executive Order 11246, 42 U.S.C.
2000e, as amended by Executive Order 11375, 41 CFR Chapter 60.
Section 3, Housing and Urban Development Act of 1969, 12 USC 1701u (See 24 CFR 570.607(b)).
D. Office of Management and Budget Circulars
Cost Principles for State, Local and Indian Tribal Governments, OMB Circular A -87, 2 CFR, Part 225.
Cost Principles for Nonprofit Organizations, OMB Circular A -122 (if the Contractor is a nonprofit
organization).
Grants and Cooperative Agreements with State and Local Governments, OMB Circular A -102 (if the
Contractor is a local government or federally recognized Indian tribal government).
Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher
Education, Hospitals and Other Nonprofit Organizations, OMB Circular A -110.
E. Other
Anti - Kickback Act, 18 U.S.C. 874; 40 U.S.C. 276b, 276c; 41 U.S.C. 51 -54.
Governmental Guidance for New Restrictions on Lobbying; Interim Final Guidance, Federal Register 1,
Vol. 54, No. 243 \Wednesday, December 20, 1989.
Hatch Political Activity Act, 5 U.S.C. 1501 -8.
Internal Revenue Service Rules, August 31, 1990.
Lobbying and Disclosure, 42 USC 3537a and 3545 and 31 USC 1352 (Byrd Anti - Lobbying
Amendment). 31 U.S.C. 1352 provides that contractors who apply or bid for an award of $100,000 or
more must file the required certification. Each tier certifies to the tier above that it will not and has not
used Federal appropriated funds to pay any person or organization for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant or other award covered by 31 U.S.C. 1352. Each tier must disclose any
lobbying with non - Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the recipient.
Non - Supplanting Federal Funds.
Section 8 Housing Assistance Payments Program.
F. Privacy
Privacy Act of 1974, 5 U.S.C. 552a.
Washington State Laws and Regulations
A. Affirmative action, RCW 41.06.020 (11).
B. Boards of directors or officers of non - profit corporations — Liability - Limitations, RCW 4.24.264.
C. Disclosure- campaign finances - lobbying, Chapter 42.17 RCW.
D. Discrimination -human rights commission, Chapter 49.60 RCW.
6 E -54
E. Ethics in public service, Chapter 42.52 RCW.
F. Office of minority and women's business enterprises, Chapter 39.19 RCW and Chapter 326 -02 WAC.
G. Open public meetings act, Chapter 42.30 RCW.
H. Public records act, Chapter 42.56 RCW.
I. State budgeting, accounting, and reporting system, Chapter 43.88 RCW.
18. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
19. LIMITATION OF AUTHORITY
Only the Authorized Representative or Authorized Representative's designee by writing (designation to be
made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this Contract.
20. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Contract, the Contractor shall comply with all federal, state, and local
nondiscrimination laws, regulations and policies. In the event of the Contractor's non - compliance or refusal
to comply with any nondiscrimination law, regulation or policy, this Contract may be rescinded, canceled or
terminated in whole or in part, and the Contractor may be declared ineligible for further contracts with
COMMERCE. The Contractor shall, however, be given a reasonable time in which to cure this
noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth
herein.
21. POLITICAL ACTIVITIES
Political activity of Contractor employees and officers are limited by the State Campaign Finances and
Lobbying provisions of Chapter 42.17 RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of any
person for public office.
22. PREVAILING WAGE LAWS
All contractors and subcontractors performing work on a construction project funded through this Contract
shall comply with prevailing wage laws by paying the higher of state or federal prevailing wages according
to:
State Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable to the Project funded by
this Contract, including but not limited to the filing of the "Statement of Intent to Pay Prevailing Wages"
and "Affidavit of Wages Paid" as required by RCW 39.12.040. The Contractor shall maintain records
sufficient to evidence compliance with Chapter 39.12 RCW, and shall make such records available for
COMMERCE's review upon request; or
The Davis Bacon Act, 40 U.S.C. 276a- 276a -5 and related federal acts provide that all laborers and
mechanics employed by contractors or subcontractors in the performance shall be paid wages at rates
not less than those prevailing on similar construction in the locality as determined by the Secretary of
Labor.
23. PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS
A Contractor which is a local government or Indian Tribal government must establish procurement policies
and procedures in accordance with OMB Circulars A -102, Uniform Administrative Requirements for Grants
in Aid for State and Local Governments, for all purchases funded by this Contract.
A Contractor which is a nonprofit organization shall establish procurement policies in accordance with
OMB Circular A -110, Uniform Administrative Requirements for Grants and Agreements with Nonprofit
Agencies, for all purchases funded by this Contract.
The Contractor's procurement system should include at least the following:
1. A code or standard of conduct that shall govern the performance of its officers, employees, or
agents engaged in the awarding of contracts using federal funds.
7
E -55
2. Procedures that ensure all procurement transactions shall be conducted in a manner to provide, to
the maximum extent practical, open and free competition.
3. Minimum procedural requirements, as follows:
a. Follow a procedure to assure the avoidance of purchasing unnecessary or duplicative items.
b. Solicitations shall be based upon a clear and accurate description of the technical
requirements of the procured items.
c. Positive efforts shall be made to use small and minority -owned businesses.
d. The type of procuring instrument (fixed price, cost reimbursement) shall be determined by the
Contractor, but must be appropriate for the particular procurement and for promoting the best
interest of the program involved.
e. Contracts shall be made only with reasonable subcontractors who possess the potential ability
to perform successfully under the terms and conditions of the proposed procurement.
f. Some form of price or cost analysis should be performed in connection with every
procurement action.
g. Procurement records and files for purchases shall include all of the following:
1) Contractor selection or rejection.
2) The basis for the cost or price.
3) Justification for lack of competitive bids if offers are not obtained.
h. A system for contract administration to ensure Contractor conformance with terms, conditions
and specifications of this Contract, and to ensure adequate and timely follow -up of all
purchases.
4. Contractor and Subcontractor must receive prior approval from COMMERCE for using funds from
this Contract to enter into a sole source contract or a contract where only one bid or proposal is
received when value of this Contract is expected to exceed $5,000.
Prior approval requests shall include a copy of proposed contracts and any related procurement
documents and justification for non - competitive procurement, if applicable.
24. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The funds provided under this Contract shall not be used in payment of any bonus or commission for the
purpose of obtaining approval of the application for such funds or any other approval or concurrence under
this Contract provided, however, that reasonable fees or bona fide technical consultant, managerial, or
other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as project
costs.
25. PUBLICITY
The Contractor agrees not to publish or use any advertising or publicity materials in which the state of
Washington or COMMERCE's name is mentioned, or language used from which the connection with the
state of Washington's or COMMERCE's name may reasonably be inferred or implied, without the prior
written consent of COMMERCE.
26. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws,
and /or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to
compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in
equity.
27. RECORDS MAINTENANCE
The Contractor shall maintain all books, records, documents, data and other evidence relating to this
Contract and performance of the services described herein, including but not limited to accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this Contract. Contractor shall retain such records for a period of six
years following the date of final payment.
8
E -56
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been finally resolved.
28. REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Contractor shall complete registration with the Washington State Department of
Revenue.
29. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this Contract and prior to normal completion, COMMERCE may terminate the
Contract under the "Termination for Convenience" clause, without the ten calendar day notice
requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations
and conditions.
30. SEVERABILITY
If any provision of this Contract or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Contract that can be given effect without
the invalid provision, if such remainder conforms to the requirements of law and the fundamental purpose
of this Contract and to this end the provisions of this Contract are declared to be severable.
31. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or
(c) require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or
condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to
assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release
or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the
Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor's performance of the subcontract.
32. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall so
survive.
33. TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Contractor's income
or gross receipts, any other taxes, insurance or expenses for the Contractor or its staff shall be the sole
responsibility of the Contractor.
34. TERMINATION FOR CAUSE / SUSPENSION
In event COMMERCE determines that the Contractor failed to comply with any term or condition of this
Contract, COMMERCE may terminate the Contract in whole or in part upon written notice to the
Contractor. Such termination shall be deemed "for cause." Termination shall take effect on the date
specified in the notice.
In the alternative, COMMERCE upon written notice may allow the Contractor a specific period of time in
which to correct the non - compliance. During the corrective - action time period, COMMERCE may
suspend further payment to the Contractor in whole or in part, or may restrict the Contractor's right to
perform duties under this Contract. Failure by the Contractor to take timely corrective action shall allow
COMMERCE to terminate the Contract upon written notice to the Contractor.
"Termination for Cause" shall be deemed a "Termination for Convenience" when COMMERCE
determines that the Contractor did not fail to comply with the terms of the Contract or when COMMERCE
determines the failure was not caused by the Contractor's actions or negligence.
E - 57
9
If the Contract is terminated for cause, the Contractor shall be liable for damages as authorized by law,
including, but not limited to, any cost difference between the original Contract and the replacement
Contract, as well as all costs associated with entering into the replacement Contract (i.e., competitive
bidding, mailing, advertising, and staff time).
35. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written
notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this
Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this
Contract for services rendered or goods delivered prior to the effective date of termination.
36. TERMINATION PROCEDURES
After receipt of a notice of termination, except as otherwise directed by COMMERCE, the Contractor
shall:
Stop work under the Contract on the date, and to the extent specified, in the notice;
Place no further orders or subcontracts for materials, services, or facilities related to the Contract;
Assign to COMMERCE all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and subcontracts. Any attempt by the
Contractor to settle such claims must have the prior written approval of COMMERCE, and
Preserve and transfer any materials, contract deliverables and /or COMMERCE property in the
Contractor's possession as directed by COMMERCE.
Upon termination of the Contract, COMMERCE shall pay the Contractor for any service provided by the
Contractor under the Contract prior to the date of termination. COMMERCE may withhold any amount
due as COMMERCE reasonably determines is necessary to protect COMMERCE against potential loss
or liability resulting from the termination. COMMERCE shall pay any withheld amount to the Contractor if
COMMERCE later determines that loss or liability will not occur.
The rights and remedies of COMMERCE under this section are in addition to any other rights and
remedies provided under this Contract or otherwise provided under law.
37. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
E -58
10
ATTACHMENT A — SCOPE OF WORK AND BUDGET
Contractor: City of Port Angeles
Contract No. 13- 65400 -027
Section A: Project Description / Deliverable
The City of Port Angeles is awarded a $750,000 CDBG General Purpose Grant to replace a portion of the public streets and infrastructure within
the Mt. Angeles View (MAV) Public Housing development with the Peninsula Housing Authority as grant subrecipient. The project will be the
first of several phases in the MAV Public Housing Redevelopment Master Plan and will support future phases. Major components of the project
include two new connections to the water system, improving fire flow to the site, street and sidewalk construction. Total project costs are
estimated at $2,016,606 with funding from the City of Port Angeles' CDBG program income and Peninsula Housing Authority. The project will
provide a direct benefit to approximately 93 low- and moderate - income households based on an income qualification process.
Performance
Milestones
Before first payment
request
Not more than
monthly
By April 30, July 31,
Oct 31, Jan 31
Prior to Commerce's
on -site Monitoring
Section B: Project Activities, Milestones and Budget
Project Activities
*Must complete each bulleted project activity to meet the corresponding milestone.
• Execute grant contract with Commerce.
• Verify the subrecipient does not have an active exclusion record in the federal award system
(SAM.gov), include documentation in the CDBG file, and submit a copy to Commerce.
• Establish a subrecipient agreement that includes the quarterly beneficiary reporting
requirement and submit a signed copy to Commerce.
• Establish administrative, financial, reporting, and record kee • in: s stems.
Payment requests:
• Review subrecipient reimbursement requests against project budget, available CDBG program
income, and contract start date.
• Document local government's CDBG general administration costs.
• Once costs are approved, prepare and submit payment request to Commerce.
• Document receipt of grant funds and reimbursement of eli:ible costs.
• Submit CDBG Beneficiary Reports within 30 days of end of each calendar quarter.
• Complete applicable civil rights requirements.
• Conduct an on -site monitoring of the subrecipient to verify the grant is used according to
CDBG requirements and all costs reimbursed are allowable.
• Resolve all monitoring issues with Commerce's Contracts Administration Unit (CAU).
• Grant activities are accomplished.
• Conduct a final public hearing to review project performance.
• Submit a grantee closeout performance report.
• List CDBG expenditures in your annual Schedule of Expenditures of Federal Awards for audit
purposes and schedule an OMB Circular A -133 audit.
Budget
Amount
0
0
0
0
CDBG
Budget Code
- Q
d_
N F -59
TOTAL: $750,000
-1
0 (/D 0
CD 8 CD
,!■-
v) v)
U.)
,I-
co
CDBG
Budget Code
Section B: Project Activities, Milestones and Budget (continued)
0'■
C4
Budget
Amount
• Achieve housing occupancy.
• Meet the CDBG national objective of principally benefiting low- and moderate - income (LMI)
persons.
• Accomplish HUD's outcome of increasing the community's availability and access to
sustainable infrastructure systems to achieve HUD's objective of providing decent affordable
housing.
• Regularly monitor engineering, weekly certified payrolls, and construction for compliance with
applicable federal and state regulations, and conduct progress meetings.
• Complete construction and conduct final inspection.
• Conduct construction retainage release process.
• Contractor and subcontractors complete weekly certified payrolls, and payrolls are reviewed for
compliance with CDBG requirements.
• Award construction contract and provide Commerce with required notice to proceed documents.
• Conduct preconstruction conference.
• Begin construction.
• Review certified payrolls and submit first week labor standards package.
• Receive CDBG release of funds.
• Complete final design and plans.
• Request federal and state prevailing wage rates and prepare bid documents in consultation with
CAU contract manager.
• Advertise and solicit bids for construction; outreach to MWBE and encourage Section 3 local
businesses.
• Conduct bid opening.
• Select contractor, verify they and their subcontractors do not have an active exclusion record in
the federal award system (SAM.gov) and include documentation in CDBG file.
For Each Construction Contract:
• Complete the environmental review including required consultation and public notices, and
prepare an environmental review record in compliance with NEPA requirements for CDBG.
Project Activities
*Must complete each bulleted project activity to meet the corresponding milestone.
Approx. 93 LMI
households will begin
receiving a benefit by
January 31, 2018
Before construction is
considered complete
Weekly during
construction
Before first payment
request for
construction costs
Before construction
contract awarded
funds
Performance
Milestones
STATE AND FEDERAL
REQUIREMENTS AND ASSURANCES
In addition to laws listed in the general terms and conditions of this Contract, the Contractor
assures compliance with the following regulations as they pertain to the local project. Contact
the State if you want assistance in obtaining a copy of these regulations.
FEDERAL
A. HOUSING AND COMMUNITY DEVELOPMENT
1. Public Law 9D-284' Title VIII of the Civil Rights Act of19OO.42U.G.C.38O1etS8q,
commonly referred to as the Federal Fair Housing Act, as amended by the Fair Housing
Amendments Act of 1988 (P.L. 100-430)
2. Executive Order 11063, as amended by Executive Order 12259 (24 CFR Part 107)
3. The Housing and Community Development Act of 1974, as amended through 1992:
Sections 109; 104 (b) 4; 104 (d); and 104 U\' which prohibit discrimination and require
identification of housing and community development needs; a "residential anti-
displacement and relocation assistance plan"; and adoption and enforcement of policies
prohibiting the use of excessive force.
4. Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act Of197O,42U.G.C.4O3O.@S amended iD1SOS) and implementing regulations ot40
CFRpart24
5. TitIe IV of the Lead-Based Paint Poisoning Prevention Act, 42 U.S.C, 4831 b
B. LABOR
1. Davis-Bacon Act, as amended, 40 U.S.C. 3141 et seq.
2. Prohibition of Use of CDBG for Job-Pirating Activities, 24 CFR Part 570482(f), revised
June 2006
C. ENVIRONMENTAL AND CULTURAL
1. The National Environmental Poli Act Of1988(NEpA)'42U.G.C. Section 4321etsHq,
and HUD's implementing regulations at 24 CFR parts 58
2. The Clean Air Act, as amended, 42 U.S.C. 7401 et seq.
3. HUD Environmental Criteria and Standards (24CFF{ Part 51)
4. Executive Order 11990, May 24, 1977, as amended by Executive Order 11990: Protection
Of Wetlands, 42FF{28Sd1etseq.
5. The Wild and Scenic Rivers Act of 1968,.as amended, 16 U.S.C. 1271 et seq.
6. Executive Order 11988, May 24, 1977: Floodplain Management and Wetland Protection,
42 FR 26951 et seq.
7. Coastal Zone Management Act of 1972, as amended, 16 U.S.C. 1451 et seq.
8. The Endangered Species Act of 1973, as amended, 16 U.S.C. 1531 et seq.
9. The Reservoir Salvage Act of 1960, as amended by the Archaeological and Historic
Preservation Act of 1974, 16 U.S.C.469 et seq.
10. The Safe Drinking Water Act of 1974, as amended, 42 U.S.C. 300f et seq., 21 U.S.C. 349,
as amended, and 40 CFR Part 149 (Environmental Protection Agency);
11. The Federal Water Pollution Control Act of 1972, as amended, including the Clean Water
Act of 1977, Public Law 92 -212, 33 U.S.C. Section 1251 et seq.
12. The Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery
Act of 1976, 42 U.S.C. Section 6901 et seq.
13. The Fish and Wildlife Coordination Act of 1958, as amended, 16 U.S.C. Section 661 et
seq.
14. The National Historic Preservation Act of 1966, 16 U.S.C. 470
15. The Archaeological and Historical Data Preservation Act of 1974, 16 U.S.G. 469a -1 et
seq.
16. Executive Order 11593, Protection and Enhancement of the Cultural Environment, May
13, 1971
17. Farmland Protection Policy Act of 1981, 7 U.S.C. 4201 et seq., and 7 CFR Part 658
18. Environmental Justice (Executive Order 12898), as amended by Executive Order 12948
19. Explosive and Flammable Operations (Section 2 of the Housing Act of 1949, as amended,
42 U.S.C. 1441; Section 7(d) of the Dept HUD Act of 1965, 42 U.S.C. 3535(d); Section 2
of the Housing and Urban Development Act of 1969, 42 U.S.C. 1441(a); and 24 CFR Part
51 Subpart C)
20. Airport Clear Zones and Accident Potential Zones (Section 2 of the Housing Act of 1949
as amended, 42 U.S.C. 1441), affirmed by Section 2 of the Housing and Urban
Development Act of 1969, P.L. No 90 -448, Section 7(d) of the Dept HUD Act of 1965, 42
U.S.C. 3535(d), and 24 CFR Part 51 Subpart D
21. Toxic Chemicals and Radioactive Materials (Comprehensive Environmental Response,
Compensation, and Liability Act of 1980 as amended by Superfund Amendments and
Reauthorization Act and 24 CFR 58.5(i))
22. Determining Conformity of Federal Actions to State or Federal Implementation Plans
(Environmental Protection Agency — 40 CFR Parts 6, 51, and 93)
STATE
1. Relocation Assistance and Real Property Acquisition Policy, Chapter 8.26 RCW
2. Prevailing Wages on Public Works, Chapter 39.12 RCW
3. State Environmental Policy Act (SEPA), Chapter 43.21C RCW
4. State Building Code, Chapter 19.27 RCW;EOergy Related Building Standards, Chapter
19.27A RCW; and Provisions in Buildings for Aged and Handicapped Persons, Chapter
70.92 RCW
5. InterIoca Cooperaflon Act, Chapter 39.34 RCW
G. State Environmental Policy Act (SEPA), Chapter 43.21(C) RCW
7. Noise Control, Chapter 70.107RCW
8. Shoreline Management Act of 1971, Chapter 90.58 RCW
9. Governor's Executive Order 89-10, December 11, 1989: Protection of Wetlands, and
Governor's Executive Order 90-04, April 21, 1990: Protection of Wetlands
STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE • PO Box 42.525 • Olympia, Washington 98504 -2525 • (360) 725 -4000
www.commerce.wa.gov
June 13, 2013
Mr. Nathan A. West, Director
Community and Economic Development
City of Port Angeles
PO Box 1150
Port Angles, WA 98362
Dear Mr. West:
1 am pleased to inform you that the City of Port Angeles has been selected by Commerce to
receive up to $750,000 in federal Community Development Block Grant (CDBG) funds. This
award is based on the City's CDBG General Purpose Grant application for infrastructure
improvements with Peninsula Housing Authority for Mount Angeles View public housing.
Funding is contingent upon the state's receipt of its 2013 annual award from the U.S.
Department of Housing and Urban Development.
Prior to grant contract execution, this letter allows you to begin incurring costs not to exceed ten
percent of your award as of June 13, 2013, for only the following activities:
• Administration including staffing, travel and training
Review of environmental laws and authorities, including Section 106 of the National Historic
Preservation Act of 1996
• .Preliminary engineering design work and consultations needed for completion of the
environmental review
• Subrecipient agreements or professional service contracts for any of the above activities
CDBG procurement requirements must be followed before hiring professional services or
contractors to be funded by this CDBG award. These requirements are described in Sections 5
and 7 of the updated 2013 CDBG Management Handbook, which is available electronically at
www.commerce.wa.gov /cdbg and will be distributed at the CDBG Management Handbook
workshops.
CDBG - specific compliance with National Environmental Policy Act (NEPA) must be completed
before any construction bid advertising or property acquisition activity can occur. These
procedures are described in Section 6 of the CDBG Management Handbook.
Mr. Nathan A. West
June 13, 2013
Page 2
Eligible costs will be reimbursed by. Commerce after a grant contract between the City of Port
Angeles and Commerce is executed and the environmental review is complete (see enclosure for
further explanation). All costs to be reimbursed must comply with applicable state and federal
requirements.
CDBG Management Workshops are scheduled for July 16, 2013 in Moses Lake and July 24,
2013 in Olympia. The City's project manager and consultant directly engaged in the project are
to attend one of the workshops. PIease contact Lois Shye at (360) 725 -3150 or email at
lois.shye @commerce.wa.gov to register for this free workshop.
Before Commerce signs the grant contract, the City must develop and adopt a policy to reduce
greenhouse gas emissions.
If your project is not ready to proceed, resulting in the contract's execution being delayed over
90 days from the date of this letter, the CDBG award may be rescinded with an invitation to
reapply.
Phyllis Cole has been assigned to develop this contract. If you have any questions about this letter or
your grant, please contact Phyllis at (360) 725 -4001 or by email at phyllis.cole @commerce.wa.gov.
I congratulate you and others for your efforts thus far. We look forward to working with you on
this worthwhile project.
Sincerely,
aren J.10" n
Assistant Director
Enclosure
CITY OF
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 17, 2013
To: CITY COUNCIL
FROM: NATHAN A.WEST, DIRECTOR
COMMUNITY AND ECONOMIC DEVELOPMENT
SUBJECT: SUB- RECIPIENT AGREEMENT FOR DEPARTMENT OF COMMERCE COMMUNITY
DEVELOPMENT BLOCK GRANT
Summary: The City has been awarded a $750,000 Community Development Block Grant
(CDBG) to contribute to the Mt. Angeles View Project. The grant was provided by the
Washington State Department of Commerce CDBG Program. Per state requirements a sub -
recipient agreement must signed for Peninsula Housing Authority to manage the grant.
Recommendation: Approve and authorize the City's CDBG Administrator to sign the
necessary Sub - recipient agreement, and make minor changes to the agreement as necessary.
Background / Analysis:
The City has been awarded $750,000 from the State administered Community Development Block
Grant (CDBG) program. The grant was submitted by the City on behalf of the Peninsula Housing
Authority for the Mt. Angeles View development project located between Lauridsen Boulevard
and Park Avenue. On February 21, 2012 Council passed a resolution authorizing a City match of
$84,000 from the Housing Rehabilitation Fund in support of the grant.
City staff have prepared the standard sub - recipient agreement template enabling Peninsula
Housing Authority to manage the grant. It is important to mention that the Housing Authority has
managed City CDBG grants in the past, most recently the Wildwood Terrace project. The City
received recognition from the state for the excellent management of this grant. Staff recommends
that Council approve the agreement authorizing staff to make minor modifications as necessary to
fulfill State requirements.
Attachment A Subrecipient Agreement
SUBRECIPIENT AGREEMENT
BETWEEN
City of Port Angeles and Peninsula Housing Authority
CDBG Funding for Street Repair and Infrastructure Project
This Agreement is made between the City of Port Angeles (hereinafter referred to as the "City ") and
Peninsula Housing Authority, a public corporation pursuant to RCW 35.82 (hereinafter called Subrecipient) for
street repair and infrastructure development for Mt, Angeles View Public Housing development (herein called
the Project).
WHEREAS, pursuant to Title I of the Housing and Community Development Act of 1974, as amended,
the Washington State Department of Commerce (WSDOC) is authorized by the Federal Department of Housing
and Urban Development (HUD) to provide State Community Development Block Grant Program funds
(hereinafter referred to as CDBG funds) to units of City selected to undertake and carry out certain programs and
projects under the Washington State Community Development Block Grant Program in compliance with all
applicable local, state, and federal laws, regulations and policies, and
WHEREAS, the City has applied for and received a CDBG award, contract number 13- 65400027 to
fund the Project; and
WHEREAS, it benefits the City to engage the Subrecipient to accomplish the Scope of Services and the
objectives of the local CDBG Project;
THE PARTIES AGREE THAT:
1. SCOPE OF SERVICES
City Responsibilities
The City is responsible for administration of the CDBG contract, and ensuring CDBG funds are used in
accordance with all program requirements [(24 CFR 570.501(b)] and its CDBG contract with WSDOC
referenced above. The City will provide such assistance and guidance to the Subrecipient as may be required to
accomplish the objectives and conditions set forth in this Agreement.
Subrecipient Responsibilities
The Subrecipient will complete in a satisfactory and proper manner as determined by the City the work
described in the Scope of Work that is attached hereto, marked as Attachment A and incorporated herein by
reference, tasks to accomplish the objectives of the Project. The Subrecipient will periodically meet with the City
to review the status of these tasks.
Principal Tasks
• Replace a portion of the public streets and infrastructure within the Mt. Angeles View (MAV) Public
Housing specified in Attachment A.
• Comply with applicable Policies and practices outlined in the Washington State Department of
Commerce May 2013Community Development Block Grant Management Handbook.
• Perform the detailed project activities listed in Attachment A, Section B and incorporated herein by
reference.
Page 1 of 9
E -67
2. TIME OF PERFORMANCE
The effective date of this Agreement will be the date the parties sign the document. This agreement will be in
effect for the time period during which the Subrecipient remains in control of CDBG funds or other CDBG
assets.
3. BUDGET
The City will pass through to the Subrecipient no more than $750,000.00 in CDBG funds for eligible incurred
costs and expenses for the Project according to the budget shown on the Attachment A.
The funds for this budget consist of $750,000.00 from a CDBG grant recently awarded by the Washington
Department of Commerce and $84,000.00 in CDBG funds currently held in the City's Housing Rehabilitation
Program Fund. City administrative costs are budgeted at $10,000.00 and include, but are not limited to, costs
associated with auditing and administration.
The $750,000.00 awarded by the Washington Department of Commerce will be applied entirely to the projects
described in Attachment A. The $84,000.00 from the City's Housing Rehabilitation Program Fund will first be
applied as identified to the projects described in Attachment B.
The City may require a more detailed budget breakdown, and the Subrecipient will provide such supplementary
budget information in a timely fashion in the form and content prescribed by the City. Any amendments to this
Agreement's Budget must first be determined by the City as consistent with its CDBG contract with the
Department of Commerce and then approved in writing by the City and the Subrecipient.
4. PAYMENT
The City will reimburse the Subrecipient in accordance with the payment procedures outlined in the CDBG
Management Handbook, Financial Management Section for all allowable expenses agreed upon by the parties to
complete the Scope of Service.
Reimbursement under this agreement will be based on billings, supported by appropriate documentation of costs
actually incurred. It is expressly understood that claims for reimbursement will not be submitted in excess of
actual, immediate cash requirements necessary to carry out the purposes of the agreement. Funds available under
this Agreement will be utilized to supplement rather than supplant funds otherwise available.
It is understood that this agreement is funded in whole or in part with CDBG funds through the Washington
State CDBG Program as administered by WSDOC and is subject to those regulations and restrictions normally
associated with federally - funded programs and any other requirements that the state may prescribe.
5. PERFORMANCE MONITORING
The City will monitor the performance of the Subrecipient by tracking project progress, reviewing payment
requests for applicable costs, managing the timely pass - through of CDBG funds, overseeing compliance with
CDBG requirements, and ensuring recordkeeping and audit requirements are met. Substandard performance as
determined by the City will constitute noncompliance with this Agreement.
If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of
time after being notified by the City, contract suspension or termination procedures will be initiated.
6. GENERAL CONDITIONS
A. General Compliance
The Subrecipient agrees to comply with:
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• The requirements of Title 24 of the Code of Federal regulations, Part 57Q (HUD regulations
concerning CDBG); and
• All other applicable Federal, state and local laws, regulations, and policies, governing the
funds provided under this Agreement.
B. CDBG National Objective
The Subrecipient certifies the activities carried out under this Agreement meet a CDBG Program National
Objective defined in 24 CFR 570.208,
C. Independent Contractor
Nothing contained in this Agreement is intended to, or will be construed in any manner, as creating or
establishing the relationship of employer /employee between the parties. The Subreeipient will at all times remain
an "independent contractor" with respect to the services to be performed under this Agreement. The City will be
exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and
Workers' Compensation Insurance, as the Subrecipient is an independent contractor.
D. Hold Harmless
The Subrecipient will hold harmless, defend and indemnify the City from any and all claims, actions, suits,
charges and judgments whatsoever that arise out of the Subrecipient's performance or nonperformance of the
services or subject matter called for in this Agreement.
E. Workers' Compensation
The Subrecipient will provide Workers' Compensation Insurance Coverage for all of its employees involved in
the performance of this Agreement.
F. Insurance and Bonding
The Subreeipient will carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud
and/or undue physical damage, and as a minimum will purchase a blanket fidelity bond covering all employees
in an amount equal to cash advances from the City.
G. Funding Source Recognition
The Subrecipient will insure recognition of the roles of WSDOC, the WA State CDBG program, and the City in
providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement
will be prominently labeled as to funding source. In addition, the Subrecipient will include a reference to the
support provided herein in all publications made possible with funds made available under this Agreement.
H. Amendments
The City or Subrecipient may amend this Agreement at any time provided that such amendments make specific
reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each
organization, and approved by the City's governing body. Such amendments will not invalidate this Agreement,
nor relieve or release the City or Subrecipient from its obligations under this Agreement.
I. Suspension or Termination
In accordance with 24 CFR 85.43, the City may suspend or terminate this Agreement if the Subrecipient
materially fails to comply with any terms of this Agreement, which include (but are not limited to) the following:
• Failure to comply with any of the rules, regulations or provisions referred to herein, or such statues,
regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at
any time;
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• Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under
this Agreement.
• Ineffective of improper use of funds provided under this Agreement; or
• Submission by the Subrecipient to the City of reports that are incorrect or incomplete in any material
respect.
In accordance with 24 CFR 85.44, this Agreement may also be teuiiinated for convenience by either the City or
the Subrecipient, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in
the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the
City determines that the remaining portion of the award will not accomplish the purpose for which the award
was made, the City may terminate the award in its entirety,
8. ADMINISTRATIVE REQUIREMENTS
A. Financial Management
• Accounting Standards. The Subrecipient agrees to comply with 24 CFR 84.21 -28 and agrees to adhere to
the accounting principles and procedures required therein, utilize adequate internal controls, and maintain
necessary source documentation for all costs incurred.
• Cost Principles. The Subrecipient will administer its program in conformance with OMB Circulars A-
122, "Cost Principles for Non - Profit Organizations," or A-21, "Cost Principles for Educational
Institutions," as applicable. These principles will be applied for all costs incurred whether charged on a
direct or indirect basis.
• Duplication of Costs. The Subrecipient certifies that work to be performed under this Agreement does not
duplicate any work to be charged against any other contract, subcontract or other source.
B. Documentation and Record Keeping
1. Records to Be Maintained. The Subrecipient will maintain all records required by the Federal regulations
specified in 24 CFR 570.506 that are pertinent to the activities to be funded under this Agreement and
those records described in the CDBG Management Handbook. Such records will include but not be
limited to:
• Records providing a full description of each activity undertaken;
• Records demonstrating that each activity undertaken meets one of the National Objectives of the
CDBG program;
• Records required to determine the eligibility of activities;
• Records required to document the acquisition, improvement, use or disposition of real property
acquired or improved with CDBG assistance;
• Records documenting compliance with the civil rights components of the CDBG program;
• Financial records as required by 24 CFR 570.502, and 24 CFR 84.21 -28;
• Labor standards records required to document compliance with the Davis Bacon Act, the
provisions of the Contract Work Hours and Safety Standards Act, and all other applicable
Federal, state and local laws and regulations applicable to CDBG - funded construction projects;
and
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• Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
2. Access to Records and Retention. All such records and all other records pertinent to this agreement and
work undertaken under this Agreement will be retained by the Subrecipient for a period of six years after
final audit of the City's CDBG project, unless a longer period is required to resolve audit findings or
litigation. In such cases, the City will request a longer period of record retention.
3. Audits and Inspections. All Subrecipient records with respect to any matters covered by this Agreement
will be made available to the City, WSDOC, and duly authorized officials of the state and federal
government, at any time during normal business hours, as often as deemed necessary, to audit, examine,
and make excerpts or transcripts of all relevant data.
Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within 30 days after
receipt by the Subrecipient. Failure of the Subrecipient to comply with the above audit requirements will
constitute a violation of this Agreement and may result in the withholding of future payments.
The Subrecipient hereby agrees to have an annual agency audit conducted in accordance with current
City policy concerning Subrecipient audits and OMB Circular A -133.
C. Reporting
• Program Income
The Subrecipient will report annually all program income (as deemed at 24 CFR 570.500(a)) generated
by activities carried out with CDBG funds made available under this Agreement. The use of program
income by the Subrecipient will comply with the requirements set forth at 24 CFR 570.504.
• Periodic Reports
The Subrecipient, at such times and in such farms as the City may require, will furnish the City such
periodic reports as it may request pertaining to the work or services undertaken pursuant to this
agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other
matters covered by this agreement.
• Reporting Requirements
CFDA #
The Subrecipient shall be required to include all expenditures on the entity's SEFA as part of their
reporting requirement.
D. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement will be in compliance with
the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, 570.504, as applicable, which include
but are not limited to the following:
• The Subrecipient will transfer to the City any CDBG funds on hand and any accounts receivable
attributable to the use of funds under this Agreement at the time of expiration, cancellation, or
termination.
• Real property under the Subrecipient's control that was acquired or improved, in whole or in part,
with funds under this Agreement in excess of $25,000 will be used to meet one of the CDBG
National Objectives pursuant to 24 CFR 570.208 until ten (10) years after the contract between
WSDOC and the City is closed. If the Subrecipient fails to use CDBG - assisted real property in a
manner that meets a CDBG National Objective for this 10 -year period of time, the Subrecipient
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will pay the City an amount equal to the current fair market value of the property less any portion
of the value attributable to expenditures of non -CDBG funds for acquisition of, or improvement
to, the property after the CDBG program's approval. Such payment will constitute program
income to the City. The Subrecipient may retain real property acquired or improved under this
Agreement after the expiration of the ten -year period.
• In cases in which equipment acquired, in whole or in part, with funds under this Agreement is
sold, the proceeds will be program income. Equipment not needed by the Subrecipient for
activities under this Agreement will be (a) transferred to the City for CDBG - eligible activities as
approved by the CDBG program or (b) retained after compensating the City.
9. PERSONNEL AND PARTICIPANT CONDITIONS
A. Civil Rights
Title VI of the Civil Rights Act of 1964:
Under Title VI of the Civil Rights Act of 1964, no person will, on the grounds of race, color, creed, religion, sex
or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination
under any program or activity receiving federal financial assistance.
Section 109 of the Housing and Community Development Act of 1974:
No person in the United States will on the grounds of race, color, creed, religion, sex or national origin be
excluded from participation in, be denied benefits of, or be subjected to discrimination under any program or
activity funded in whole or in part with funds made available under this title.
Age Discrimination Act of 1975, as Amended
No person will be excluded from participation, denied program benefits, or subjected to discrimination on the
basis of age under any program or activity receiving federal funding assistance. (42 U.S.C. 610 et. seq.)
Section 504 of the Rehabilitation Act of 1973, as Amended
No otherwise qualified individual will, solely by reason or his or her disability, be excluded from participation
(including employment), denied program benefits, or subjected to discrimination under any program or activity
receiving Federal funds. (29 U.S.C. 794)
Public Law 101 -336, Americans with Disabilities Act of 1990
Subject to the provisions of this title, no qualified individual with a disability will, by reason of such disability,
be excluded from participation in or be denied the benefits of the services, programs, or activities of a public
entity, or be subjected to discrimination by any such entity.
B. Section 3 of the Housing and Community Development Act of 1968
Compliance in the Provision of Training, Employment, and Business Opportunities:
• The work to be performed under this agreement is on a project assisted under a program providing direct
federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest
extent feasible opportunities for training and employment be given lower - income residents of the project
area; and contracts for work in connection with the project be awarded to business concerns which are
located in, or owned in substantial part, by persons residing in the area of the project.
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• The parties to this contract will comply with the provisions of said Section 3 and the regulations set forth
in 24 CFR 135, and all applicable rules and orders of HUD and WSDOC issued thereunder prior to the
execution of this contract. The parties to this contract certify and agree that they are under no contractual
or other disability that would prevent them from complying with these provisions.
• The Subrecipient will send to each labor organization or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, if any, a notice advising the said
labor organization or workers' representative of his commitments under this Section 3 clause and will
post copies of the notice in conspicuous places available to employees and applicants for employment or
training.
• The Subrecipient will include this Section 3 clause in every subcontract for work in connection with the
project and will, at the direction of the applicant, or recipient of federal financial assistance, take
appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of
regulations issued by the Secretary of HUD, 24 CFR Part 135. The Subrecipient will not subcontract with
any subcontractor where it has notice or knowledge that the latter has been found in violation of
regulations under 24 CFR Part 135 and will not let any subcontract, unless the subcontractor has first
provided it with a preliminary statement of ability to comply with the requirements of these regulations.
• Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all
applicable rules and orders of HUD and WSDOC issued hereunder prior to the execution of the contract,
will be a condition of the federal financial assistance provided to the project, binding upon the applicant
or recipient for such assistance, its successors, and assigns. Failure to fulfill these requirements will
subject the applicant, or recipient, its consultants and subcontractors, its successors and assigned to those
sanctions specified by the grant or loan agreement or contract through which federal - assistance is
provided, and to such sanctions as are specified by 24 CFR Part 135.
C. Conduct
Assignability
• The Subrecipient will not assign or transfer any interest in this Agreement without the prior written
consent of the City thereto; provided, however, that claims for money due or to become due to the
Subrecipient from the City under this contract may be assigned to a bank, trust company, or other
financial institution without such approval. Notice of any such assignment or transfer will be furnished
promptly to the City and WSDOC.
Conflict of Interest
• No member of the City's governing body and no other public official of such locality, who exercises any
functions or responsibilities in connection with the planning or carrying out of the project, will have any
personal financial interest, direct or indirect, in this agreement; and the Subrecipient will take appropriate
steps to assure compliance.
• The Subrecipient agrees to abide by the provisions of 24 CFR 84.42 and 570,611, which includes
maintaining a written code or standards of conduct that will govern the performance of its officers,
employees or agents engaged in the award and administration of contracts supported by Federal funds.
• The Subrecipient covenants that its employees have no interest and will not acquire interest, direct or
indirect, in the study area or any parcels therein or any other interest which would conflict in any manner
or degree with the performance of services hereunder. The Subrecipient further covenants that in the
performance of this Agreement, no person having such interest will be employed.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -, Lower Tier
Covered Transactions
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• The lower tier contractor certifies, by signing this contract that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
• Where the lower tier contractor is unable to certify to any of the statements in this contract, such
contractor will attach an explanation to this contract.
• The contractor further agrees by signing this contract that it will not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction.
D. Copyright
If this Agreement results in any copyrightable material or inventions, the City and /or WSDOC reserves the right
to royalty -free, non - exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize
others to use, the work or materials for governmental purposes.
E. Religious Activities
The Subrecipient agrees that funds provided under this Agreement will not be utilized for inherently religious
activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization.
F. Personnel
The Subrecipient represents that it has, or will secure at its own expense, all personnel required to filly perform
under this contract. Such personnel shall not be employees of or have any contractual relationship to, the City.
All services required hereunder will be perfoiuied by the Subrecipient or under its supervision and all personnel
engaged in the work shall be fully qualified and shall be authorized or permitted under state or local law to
perform such services.
10. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement will not be affected thereby
and all other parts of this Agreement will nevertheless be in full force and effect.
11. PERFORMANCE WAIVER
The City's failure to act with respect to a breach by the Subrecipient does not waive its right to act with respect
to subsequent or similar breaches. The failure of the City to exercise or enforce any right or provision will not
constitute a waiver of such right or provision.
12. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the City and the Subrecipient for the use of funds
received under this Agreement and it supersedes all prior communications and proposals, whether electronic,
oral, or written between the City and the Subrecipient with respect to this Agreement.
IN WITNESS WHEREOF, the City and the Subrecipient have executed this agreement as of the date and
year last written below.
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CITY OF PORT ANGELES PENINSULA HOUSING AUTHORITY
By: By:
Title: Title:
Date: Date:
Approved as to form:
City Attorney
G:IL,egal_ Backup \AGREEMENTS &CONTRACTS12009 Agrmts &Contracts\CDBG Subrecipient Agreement 082109.3tf
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ATTACHMENT A — SCOPE OF WORK AND BUDGET
Contractor: City of Port Angeles
Contract No. 13 -65400 -027
. • •
. .• S`ection''A ':Project Descn ti:on 1. Deliverable ;.
P
The City of Port Angeles is awarded a $750,000 CDBG General Purpose Grant to replace a portion of the public streets and infrastructure within
the Mt. Angeles View (MAV) Public Housing development with the Peninsula Housing Authority as grant subrecipient. The project will be the
first of several phases in the MAV Public Housing Redevelopment Master Plan and will support future phases. Major components of the project
include two new connections to the water system, improving fire flow to the site, street and sidewalk construction. Total project costs are
estimated at $2,016,606 with funding from the City of Port Angeles' CDBG program income and Peninsula Housing Authority. The project will
provide a direct benefit to approximately 93 low - and moderate - income households based on an income qualificationprocess.
Performance
Milestones
Before first payment
request
Not more than
monthly
By April 30, July 31,
Oct 31, Jan 31
Prior to Commerce's
on -site Monitoring
Before requesting final
5% of CDBG award
Section B. Project Activities, Milestones and Budget ,
Project Activities
*Must complete each bulleted project activity to meet the corresponding milestone.
• Execute grant contract with Commerce.
• Verify the subrecipient does not have an active exclusion record in the federal award system
(SAM.gov), include documentation in the CDBG file, and submit a copy to Commerce.
• Establish a subrecipient agreement that includes the quarterly beneficiary reporting
requirement and submit a signed copy to Commerce.
• Establish administrative, financial, reporting, and record keeping systems.
Payment requests:
• Review subrecipient reimbursement requests against project budget, available CDBG program
income, and contract start date.
• Document local government's CDBG general administration costs.
• Once costs are approved, prepare and submit payment request to Commerce.
• Document receipt of grant funds and reimbursement of eligible costs.
• Submit CDBG Beneficiary Reports within 30 days of end of each calendar quarter.
• Complete applicable civil rights requirements.
• Conduct an on -site monitoring of the subrecipient to verify the grant is used according to
CDBG requirements and all costs reimbursed are allowable.
• Resolve all monitoring issues with Commerce's Contracts Administration Unit (CAU).
• Grant activities are accomplished.
• Conduct a final public hearing to review project performance.
• Submit a grantee closeout performance report.
• List CDBG expenditures in your annual Schedule of Expenditures of Federal Awards for audit
purposes and schedule an OMB Circular A -133 audit.
Budget
Amount
CD
0
0
0
CDBG
Budget Code
-cs
Q d
N
ATTACHMENT "A"
t- /b
STATE AND FEDERAL
REQUIREMENTS AND ASSURANCES
In addition to laws listed in the general terms and conditions of this Contract, the Contractor
assures compliance with the following regulations as they pertain to the local project. Contact
the State if you want assistance in obtaining a copy of these regulations.
FEDERAL
A. HOUSING AND COMMUNITY DEVELOPMENT
1. Public Law 90-284, Title VIII of the Civil Rights Act of 1968, 42 U.S.C. 3601 et seq.,
commonly referred to as the Federal Fair Housing Act, as amended by the Fair Housing
Amendments Act of 1988 (P.L. 100 -430)
2. Executive Order 11063, as amended by Executive Order 12259 (24 CFR Part 107)
3. The Housing and Community Development Act of 1974, as amended through 1992:
Sections 109; 104 (b) 4; 104 (d); and 104 (I), which prohibit discrimination and require
identification of housing and community development needs; a "residential anti -
displacement and relocation assistance plan "; and adoption and enforcement of policies
prohibiting the use of excessive force.
4. Title H and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, 42 U.S.C. 4630, as amended in 1989) and implementing regulations at 49
CFR part 24
5. Title IV of the Lead -Based Paint Poisoning Prevention Act, 42 U.S.C. 4831 b
B. LABOR
1. Davis -Bacon Act, as amended, 40 U.S.C. 3141 et seq.
2. Prohibition of Use of CDBG for Job- Pirating Activities, 24 CFR Part 570.482(f), revised
June 2006
C. ENVIRONMENTAL AND CULTURAL
1. The National Environmental Policy Act of 1969 (NEPA), 42 U.S.C. Section 4321 et seq.,
and HUD's implementing regulations at 24 CFR parts 58
2. The Clean Air Act, as amended, 42 U.S.C. 7401 et seq.
3. HUD Environmental Criteria and Standards (24 CFR Part 51)
4. Executive Order 11990, May 24, 1977, as amended by Executive Order 11990: Protection
of Wetlands, 42 FR 26961 et seq.
5. The Wild and Scenic Rivers Act of 1968, as amended, 16 U.S.C. 1271 et seq.
STATE
1. Relocation Assistance and Real Property Acquisition Policy, Chapter 8.26 RCW
2. Prevailing Wages an Public Works, Chapter 39.12 RCW
3. State Environmental Policy Act (SEPA), Chapter 43.21 C RCW
4. State Building Code, Chapter 19.27 RCW; Energy Related Building Standards, Chapter
19.27A RCW; and Provisions in Buildings for Aged and Handicapped Persons, Chapter
70.92 RCW
5. Interlocal Cooperation Act, Chapter 39.34 RCW
6. State Environmental Policy Act (SEPA), Chapter 43.21(C) RCW
7. Noise Control, Chapter 70.107 RCW
8. Shoreline Management Act of 1971, Chapter 90.58 RCW
9. Governor's Executive Order 89 -10, December 11, 1989: Protection of Wetlands, and
Governor's Executive Order 90 -04, April 21, 1990: Protection of Wetlands
Are the sources
committed?
If not, give a date when
commitment expected.
®Yes ❑ No
CDBG
Program
Income
Yes ❑ No
Peninsula
Housing
Authorit
General Administration 10,000
Project Administration
Environmental Review
Architectural Fees
Engineering Fees
Site and Building
Demolition
Relocation
Sewer Improvements
Water Improvements
Private Water /Sewer
Side Connections
Street and Sidewalk
Improvements
Community Facility
Fire Protection Facility
Housing Construction
Architectural Barrier
Removal
Commercial /Industrial
Facility
ED Revolving Loan
Fund
Other: Primary
Electrical
Other: Stormwater
Facilities
10,000
7,000
8,000
15,000
1,000
500
1,500
62,635
62,635
178,000
178,000
64,819
25,000
16,149
54,137
24,674
64,819
25,000
29,096
78,811
8,832
8,832
201,660
201,660
782,942
782,942
20,834
20,834
450,422
76,000
11,055
537,477
750,000
84,000
1,182, 606
2,016,606
Use a second copy of this form if you have more than 4 funding sources
ATTACHMENT "B"
E -79 szs
CITY OF
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: SEPTEMBER 17, 2013
To: CITY COUNCIL
FROM: KEN DUBUC, FIRE CHIEF
SUBJECT: PENINSULA COLLEGE CONTRACT EXTENSION - EMT TRAINING PROGRAM
Summary: Emergency Medical Technician (EMT) training is an important first step for persons
who are interested in either career or volunteer opportunities in the emergency services. The Port
Angeles Fire Department has had a long standing relationship with Peninsula College for the
provision of EMT clinical teaching facilities for this training. The current agreement with
Peninsula College is due for renewal.
Recommendation: Authorize the Fire Chief to sign an extension to the agreement with Peninsula
College for the provision of clinical teaching facilities for the EMT training program. This
agreement has been reviewed by the City Legal Department.
Background / Analysis: Emergency Medical Technician (EMT) training is an important first step
for persons who are interested in either career or volunteer opportunities in the emergency
services. Typically, the bulk of this training is provided in a classroom environment, with "ride -
along" practical field experience provided by local emergency response agencies. Students who
successfully pass all facets of the training and examination are awarded certification through the
State.
The Port Angeles Fire Department has had a long standing relationship with Peninsula College for
the provision of EMT clinical teaching facilities for this training. Peninsula College has excellent
classroom and laboratory facilities that serve the program very well. In addition, the College
handles all student enrollment and credit issues. The Fire Department provides instructional
assistance, as well as practical field experience opportunities. The current agreement with
Peninsula College is due for renewal, and a three (3) year extension has been provided for
signature.
The agreement has been reviewed by the City of Port Angeles Legal Department and the
recommendation is that Council authorize the Fire Chief to sign the agreement.
AGREEMENT BETWEEN
PENINSULA COLLEGE and the PORT ANGELES FIRE DEPARTMENT
FOR PROVISION OF CLINICAL TEACHING FACILITIES FOR PENINSULA
COLLEGE
EMERGENCY MEDICAL TECHNICIAN PROGRAM
I. PURPOSE OF THIS AGREEMENT:
To provide a mutually agreed upon contract for provision of facilities for the clinical
instruction of EMERGENCY MEDICAL TECHNICIAN (EMT) PROGRAM students
enrolled in the College. This agreement is subject to the provisions of all applicable current
or future federal, state and local laws, rules and regulations.
II. RESPONSIBILITIES OF THE COLLEGE:
A. The EMERGENCY MEDICAL TECHNICIAN PROGRAM faculty of the College will
be completely responsible for planning and implementing the educational experiences
offered to the student in the clinical situation. Faculty will confer with a designated
supervisor at the Port Angeles Fire Department.
At the beginning of the named quarter the faculty of the EMERGENCY MEDICAL
TECHNICIAN PROGRAM will communicate the following with the Port Angeles Fire
Department:
1. The number of students assigned.
2_ The dates and hours of assignment.
3_ The dates of vacation and holidays at the College observed by the students and
faculty.
4. Immunization reports if required by Port Angeles Fire Department.
B. The Peninsula College EMERGENCY MEDICAL TECHNICIAN PROGRAM staff will
be available during the practicum for inquiries or assistance with regard to students. The
Port Angeles Fire Department will be provided with names and numbers of those faculty
members for this purpose.
IILRESPONSIBILITIES OF PORT ANGELES FIRE DEPARTMENT:
A. The faculty of Peninsula College and the supervisory staff member of the Port Angeles
Fire Department will collaborate at the beginning of the academic quarter to discuss the
educational program and clinical experience. This faculty will visit once or more during
the academic quarter in which students remain at the Port Angeles Fire Department.
B. The medical staff at the Port Angeles Fire Department will be willing to participate in the
education of the EMERGENCY MEDICAL TECHNICIAN PROGRAM students in the
role of resource personnel.
1
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C. Port Angeles Fire Department will allow, within reason, the use of supplies and
equipment for educational purposes.
D. Port Angeles Fire Department will provide access to sources of information necessary for
EMT education, e.g. patient charts, procedure books and reference materials.
E. Port Angeles Fire Department will make available for the EMT student facilities for
safekeeping of wearing apparel and personal items.
IV. STATUS AND RESPONSIBILITIES OF EMERGENCY MEDICAL
TECHNICIAN STUDENTS
A. The student will have the status of learner and will not replace your staff personnel.
Any service rendered by the student is to be considered incidental to the education
purpose of this clinical experience.
B. The students are required to adhere to the standards. policies and regulations of the
Port Angeles Fire Department during their clinical assignment. Special attention will be
given to the policy of confidentiality with regard to HIPAA rules and regulations.
Students will also adhere to OSHA standards (UNIVERSAL PRECAUTIONS).
C. The student will wear the designated Peninsula College Student badge and will be
properly groomed and dressed at all times.
D. Emergency Medical Technician Students will agree to a Washington State Patrol
Background Check prior to certification.
V. AGENCY
Students of Peninsula College will engage in all learning and patient care activities as agents,
servants or employees of Peninsula College and not as agents, servants or employees,
students or partners, joint ventures of or with the Port Angeles Fire Department.
VI. LIABILITY STATUS OF THE CONTRACTING AGENCIES
As part of the consideration for this agreement Peninsula College agrees to be responsible for
all claims, demands, liabilities, damages, expenses for injury to persons or damage to
property caused by the negligent acts of the College, its agents, servants, students, and
officers or employees.
The Port Angeles Fire Department agrees to be responsible for all claims, demands,
liabilities, damages, and expenses for injury to persons or damage to property caused by the
negligent acts of the Port Angeles Fire Department. its agents, servants, students, officers or
employees.
2
E -82
The Administrator for each of the parties shall be the contact person for all communications.
Administrator for Port Angeles Fire
Department is:
Administrator for Peninsula
College is:
Ken Dubuc
Port Angeles Fire Department
102 E 5th St Port Angeles, WA 98362
(360) 417 -4655
kdubuc @cityofpa.us
Mia Boster
Peninsula College
1502 W. Lauridsen Blvd.
Port Angeles, WA 98362
360 -417 -6484
raboster@pencol.edu
VII. TERMS OF AGREEMENT
This agreement become effective as of the date on which it is mutually entered into by the
legally responsible officials of Peninsula College and the Port Angeles Fire Department and
will remain effective for three (3) years.
This agreement may be terminated by either party upon at least 30 days' written notice or
immediately upon notice for cause. This agreement may be amended, if mutually agreed
upon, to change scope and terms of the agreement. Such changes shall be incorporated as a
written amendment to this agreement.
Peninsula College Port Angeles Fire Department
Vice President Finance and Administration Fire Chief, Port Angeles Fire Department
Date: Date:
3
E -83
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 17, 2013
To: CITY COUNCIL MEMBERS
FROM: BOB COONS, HUMAN RESOURCES MANAGER
SUBJECT: CIVIL SERVICE COMMISSION APPOINTMENT
Summary: Dan Gase is one of three Civil Service Commissioners for the City of Port Angeles.
He recently resigned this position on the Commission because he was appointed by the City
Council to fill the vacant City Council position vacated by Max Mania. Therefore, we need the
City Council to make an appointment to fill the vacant Civil Service Commission position. After
public notice to fill the CSC position, the City had one citizen apply; Ms. Danetta Rutten.
Recommendation: It is recommended the City Council appoint Ms. Danetta Rutten to fill the
vacant Civil Service Commission position vacated by Dan Gase. The term of this position expires
February 28, 2015.
Background / Analysis: The City of Port Angeles Civil Service Commission has three members
and one position is held by Dan Gase. The City Council recently appointed Mr. Gase to fill the
City Council vacancy therefore he resigned from his Civil Service Commission position. In
anticipation of Dan taking office in January 2014 on the City Council, the City has been recruiting
to fill his Civil Service Commission position. We have had only one application to date, Ms.
Danetta Rutten.
Ms. Rutten is a long term resident of the City and has an employment history that would be
beneficial on the Commission with a career including law enforcement, a U.S. Customs Inspector,
and instructor at Peninsula College. Both the Police Chief and Fire Chief highly recommend Ms.
Rutten for appointment to the Civil Service Commission.
Attachment: Ms. Rutten's application for the Civil Service Commission.
Cc: Terry Gallagher, Police Chief
Ken Dubuc, Fire Chief
PORTANGELES
W A S H I N G T O N , U. S. 'A.
AUG .5ECMVE,
ni 2 120V3
CITY OF PORT AN ELES.
CITY
APPLICATION FOR APPOINTMENT TO BOARD, COMMISSION OR COMMITTEE
Board, Commission or Committee to which you are seeking appointment:
Cititl Ser Vi t- ConlvinisLiov3
Applicant Name and General Information
"1
First MI Last
Home Street Address
PCB � / � f %P s 3
City State Zip
3G O- y5- 2- 99oo
Home phone / Work phone
OS/ 9 WCc ue Ca_ bie • C YYt
;bU _ (16,0_ /70z
Cell phone
E -mail address
Date of Birth (to be completed only by applicants for Public Safety Advisory Board for purposes of criminal
history check to ensure compliance with Port Angeles Municipal Code 2.26.020)
Certification and Location Information (circle one)
Are you employed by the City of Port Angeles? Yes No
Are you a citizen of the United States? Yes No
Are you a Registered Voter? Yes No
Are you a City resident? Yes No
If so, how long
Do you own/manage a business in the City? Yes No
Do you hold any professional licenses, registrations or certificates in any field? Yes No
If so, please list:
E -85
Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please
explain:
Work or Professional Experience - List most recent experience first, or attach a resume
e•lii0Sul.- CO ill.
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Degree earned/Major area of study
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Questions
Why are you interested in serving on this particular Board or Commission?
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t is your understanding of the responsibilities of this particular Board or Commission? I
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Please feel free to add any additional comments you wish to make regarding your application.
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1~ e ., .: L� R- t e l c� , e . .. -\-c, rc1" a 4 C-4. « 5� i . rte, � s
Applicant Si a ature
Submit completed forms to:
Date
OFFICE OF THE CITY MANAGER
TERESA PIERCE, DEPUTY CITY CLERK
360 -417 -4630 or tpierce @cityofpa.us
City of Port Angeles
321 E. 5th Street
PO Box 1150
Port Angeles, WA 98362
In compliance with the Americans with Disabilities Act, if you need special accommodations because of a physical
limitation, please contact the City Manager's Office at 417.4500 so appropriate arrangements can be made.
CITY OF
W A S H I N G T O N , U.S.A.
CITY COUNCIL MEMO
DATE: September 17, 2013
To: City Council
FROM: Craig Fulton, Director of Public Works & Utilities
SUBJECT: Industrial Transmission Electric Rate Ordinance Amendments
Summary: The Bonneville Power Administration Tiered Rate Methodology went into effect on
October 1, 2011. Changes have been made to some of the City's allocations for the upcoming
FY2014- FY2015 rate period, and proposed amendments to the Industrial Transmission rate ordinance
will be presented.
Recommendation: Following a presentation, proceed with a 1st reading and public hearing on
the proposed Industrial Transmission Electric Rate Ordinance Amendments. Continue the
public hearing to October 1, 2013.
Background /Analysis: The Bonneville Power Administration Tiered Rate Methodology went into
effect on October 1, 2011. Changes have been made to the City's allocations for the upcoming
FY2014- FY2015 rate period, and amendments to the Industrial Transmission rate ordinance will be
presented at today's meeting.
On September 10, 2013, the Utility Advisory Committee forwarded a favorable recommendation to
City Council to proceed with a public hearing on the proposed ordinance amendments on September
17, 2013, with a presentation of the proposed rate ordinance amendments and to allow public input to
the process after the presentation.
Following the presentation, it is recommended that Council proceed with a 1st reading, open the
public hearing and continue to October 1, 2013. The proposed ordinance amendments need to be
adopted by City Council in October, when the Bonneville Power Administration's FY2014- FY2015
rate period revisions to the Tiered Rate Methodology go into effect. The proposed rate ordinance
amendments would be considered effective on October 1, 2013.
Attachment: Draft Industrial Transmission Electric Rate Ordinance Amendments
N:A CCOUNCIL\FINAL \IT Electric Rate Ordinance Amendment.doc
H -1
ORDINANCE NO.
AN ORDINANCE of the City of Port Angeles, Washington making
changes to Chapter 13.12.071 of the Port Angeles Municipal Code
relating to Industrial Transmission.
THE CITY COUNCIL OF THE CITY OF PORT ANGELES DO HEREBY
ORDAIN AS FOLLOWS:
Section 1. Ordinance 2173 as amended and Chapter 13 of the Port Angeles Municipal
Code relating to Industrial Transmissions are hereby amended by amending Section 13.12.071
to read as follows:
13.12.071 Schedule IT- 11— Industrial transmission.
A. Applicability. This schedule applies to all accounts where power is taken at transmission
voltage.
B. Character of service. Service to be furnished under this schedule is unregulated three
phase sixty cycle, alternating current at transmission voltage, 69 KV nominal.
C. Point of delivery. Service under this schedule shall be provided and measured where the
customer's facilities interconnect with the facilities of the City and the Bonneville Power
Administration.
D. Service policy. Service under this schedule is subject to the customer service policies of
the City.
E. Rate and charges: The rates and charges for service hereunder is the sum of the amounts
determined in accordance with sections 2 through 11 for each month.
1. Definitions: Initially capitalized words used herein have the meaning set forth in
the BPA agreement, the Tiered Rate Methodology, or as defined below.
"BPA" means the Bonneville Power Administration.
"BPA Agreement" means the agreement between the City and BPA, dated December 1, 2008,
Contract No. 09PB- 13093, as amended from time to time.
"CHWM" means the City's Contract High Water Mark.
"Customer" means the person or entity that purchases power from the City, using the service
governed by this section. "Customer" may hereafter be abbreviated as "Cu."
1
H -2
"Customer facility" means facilities or premises owned by the customer and served by power
purchased pursuant to this section.
"Demand" means the amount of energy delivered to the customer at the point of delivery (as
measured in whole kilowatts) integrated over the 60- minute period during the City's CSP. For
purposes of such calculation, the 60- minute periods shall begin at the beginning of each whole
hour and run for 60 consecutive minutes until the end of such whole hour.
"Network agreement" means the agreement between the City and the BPA, dated September 20,
2006, Contract No. OTX- 124433, as amended from time to time.
"RHWM" means the City's Rate Period High Water Mark.
"Tiered Rate Methodology" means BPA's policy for calculating wholesale power rates, adopted
in the Administrator's Final Record of Decision issued in September, 2009, and as amended from
time to time.
2. Elements for calculating rates and charges.
A. Cu CHWM.
Customer will have a CHWM amount ( "Cu CHWM ") of 53.351 aMW. From October 1, 2013
through September 30, 2015 the customer will have a Rate Period High Water Mark (RHWM) of
52.786 52.774 aMW.
B. Cu CDQ.
Customer will have the following monthly CDQs ( "Cu CDQ "): as follows:
January
14,760 kW
July
14,238 kW
February
11,974 kW
August
15,113 kW
March
14,913 kW
September
13,541 kW
April
14,913 kW
October
19,262 kW
May
22,190 kW
November
14,423 kW
June
13,546 kW
December
7,366 kW
3. Customer charge.
The customer charge (Cu CC) is the portion of the City's customer charges for a month to be
paid by customer.
The Cu CC each month shall be calculated by the following formula:
Cu CC = [CuCHWM ± CHWM] x CMCC
Where:
Cu CHWM is the amount set out in section 2.(A) above.
CHWM is 86.775 755 aMW.
CMCC is the City's customer charge for the month.
No credit on the Cu CC will be given or paid for using electricity in amounts less than the Cu
CHWM.
4. Demand charges for service.
The customer demand charge (Cu DC) is the demand charges for a month to be paid by
customer.
The Cu DC each month shall be calculated by the following formula:
Cu DC = [(Cu CSP — Cu AHLH) — Cu CDQ] x DR
Where:
Cu CSP is the demand of the customer facility (in kilowatts) during the City's CSP in each
month.
Cu CDQ is the amount set out in section 2. above.
Cu AHLH is the average of the customer facility's actual hourly Tier 1 loads during the HLH in
each month in kilowatts.
DR is the demand rate charged to the City.
No credit will be given or paid for using demand in amounts less than the Cu CDQ.
5. Load shaping charges and credits.
The customer load shaping charge (Cu LSC) is the load shaping charges for a month to be paid
by customer.
The Cu LSC each month shall be calculated by the following formula:
CuLSC= (CuAL — Cu SSL) x LSR
Where:
Cu LSC is the net of the load shaping charges and credits for a month apportioned to customer,
with customer paying net load shaping charges to the City, and the City paying net load shaping
credits to customer, less an amount calculated by the City using the load shaping adjustment
true -up rate.
Cu AL is customer's monthly HLH and LLH loads.
Cu SSL is customer's shaped system load as set out below:
LSR is the load shaping rate applicable to HLH and LLH periods.
HLH SSL
January, 2013
2'1,'181,398 kWh
July, 2013
28,625,696 kWh
October
22,006,244
April, 2014
15,644,999
February, 2013
19,92'1,279 kWh
August, 2013
23,719,583 kWh
November
26,085,809
May, 2014
30,485,718
Se, 2013
13,038,958 kWh
December
16,217,369
March, 2013
20,6'16,937 kWh
September, 2013
22,227,'152 kWh
December
26,054,771
June, 2014
26,272,811
April, 2013
15,932,'198 kWh
October, 2013
21,159,1116 kWh
January, 2014
26,782,785
July, 2014
28,197,957
May, 2013
29,52'1,358 kWh
November, 2013
25,029,169 kWh
February, 2014
21,432,922
August, 2014
24,137,560
June, 2013
25,66'1,183 kWh
December, 2013
2'1,878,'177 kWh
March, 2014
21,726,703
September, 2014
21,011,040
LLH SSL
January, 2013
October
16,158,536 kWh
44.y, 2013
October
13,961,663 kWh
12,198,727
10,244,103
February, 2013
12,65'1,900 kWh
August, 2013
12,'130,6'19 kWh
November
15,809,971
November
18,949,901
March, 2013
13,'113,137 kWh
Se, 2013
13,038,958 kWh
December
16,217,369
December
14,440,851
April, 2013
10,697,083 kWh
October, 2013
11,99'1,086 kWh
January, 2014
15,250,281
January, 2014
14,274,740
May, 2013
17,838,809 kWh
November, 2013
15,562,10'1 kWh
February, 2014
12,604,609
February, 2014
13,125,062
June, 2013
H,262,662 kWh
December, 2013
15,596,'139 kWh
March, 2014
13,669,544
March, 2014
12,413,194
6. Additional charges: In addition to the charges calculated above, customer shall
pay to the City each month all costs, charges, surcharges, adjustment charges and penalties, and
conditions incurred by the City and attributable to customer, including but not limited to those
applicable under the BPA agreement, the TRM, BPA rate schedules and general rate schedule
provisions, network agreement, tariffs, and general rate schedule provisions.
7. Basic charge: Customer will pay to the City a basic charge of $3,333.33 $3,391.44
per month.
8. Transmission charges: The monthly wholesale transmission cost to the City based
on the metered energy and demand associated with providing service hereunder.
9. Taxes: An amount calculated to recover the actual tax obligation of the electric
utility and City for State Public Utilities tax and City Public Utility tax and any other applicable
taxes. In addition, Customer shall pay each month any and all federal, state, local and City taxes
as may be levied, imposed or due which arise from or in connection with the provision of electric
service to Customer pursuant to this Ordinance.
F. Calculation of utility taxes. The Customer shall pay to the City each month the amount
necessary to fully satisfy the City's obligation for state and local utility taxes. For utility tax
purposes, the Gross Income from the customer shall be the sum of items 3 through 9 above, plus
the amount necessary to satisfy the City's obligation for state and local utility taxes.
G. Rates and charges for service: The City has no obligation to provide service to the
customer facility in excess of Cu CHWM and its Cu CDQ. If the customer facility takes service
in excess of its Cu CHWM and /or its Cu CDQ, customer will pay the City all costs, charges,
surcharges, and penalties attributable to such service.
H. If the City pays or receives a load shaping charge true -up adjustment charge or credit in
any fiscal year, then a pro -rata portion of such charge or credit will be apportioned to customer
as determined by the City, plus an amount calculated by the City using the load shaping
adjustment true -up rate.
I. Within one - hundred and fifteen (115) days of the first production of energy by any onsite
electrical generation (including without limitation any cogeneration facility), Customer shall
designate in writing to the City whether the output of any such onsite electrical generation will or
will not serve Customer's onsite load. If Customer designates some or all of such output will not
serve onsite load, then Customer shall designate to the City in writing that such output is
scheduled and (1) sold to another utility in the Region to serve its Total Retail Load, (2)
purchased by Port Angeles to serve its Total Retail Load, (3) marketed as an export, or (4) any
combination of (1), (2), and (3) above.
J. If Customer has designated that some or all of the output of onsite electrical generation
will not be serving Customer's onsite load, then not later than thirty (30) calendar days prior to
the commencement of commercial operations of any onsite electrical generation (including
without limitation any cogeneration facility), the Customer shall notify the City in writing of (i)
the name of the entity that will be the transmission provider for such onsite electrical generation
and (ii) a description of the scheduling process to be employed for the output of such onsite
electrical generation. Customer shall notify the City in writing of any changes in such
scheduling provider or scheduling arrangements within ten (10) business days of any such
change, and shall promptly provide any information reasonably requested by the City to
administer this ordinance including without limitation information regarding any disposition of
onsite electrical generation output sold to other parties.
Section 2 - Corrections. The City Clerk and the codifiers of this ordinance are
authorized to make necessary corrections to this ordinance including, but not limited to, the
correction of the scrivener's /clerical errors, references, ordinance numbering, section/subsection
numbers and any references thereto.
Section 3 - Severabilit_y. If any provisions of this Ordinance, or its application to any
person or circumstances, are held invalid, the remainder of the Ordinance, or application of the
provisions of the Ordinance to other persons or circumstances, is not affected.
Section 4 - Effective Date. This Ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum. This ordinance shall take
effect five (5) days after passage and publication of an approved summary thereof
consisting of the title.
PASSED by the City Council of the City of Port Angeles at a regular meeting of said
Council held on the day of 2013.
CHERIE KIDD, Mayor
APPROVED AS TO FORM:
William E. Bloor, City Attorney
ATTEST:
Janessa Hurd, City Clerk
PUBLISHED: , 2013
By Summary
H:Aa ORDINANCES &RESOLUTIONS\ ORDINANCES .2013 \11 - Industrial Transmision 13.12.071.docx
7
CITY OF
, i
WASHINGTON, U.S.A.
HUMAN RESOURCES OFFICE
DATE: SEPTEMBER 17, 2013
To: CITY COUNCIL MEMBERS
FROM: BOB COONS, HUMAN RESOURCES MANAGER
Subject: 2013 -2014 Labor Contract between the City and IAFF #656
Summary: The City and the International Association of Firefighters Union, Local #656 (IAFF)
reached agreement for a new labor contract covering January 1, 2013 through December 31, 2014.
This union represents 21 employees in the Fire Department. The agreement provides a cost of
living increase of 2% for each year of the agreement and modifies the employee' s share of the
monthly medical insurance from 10% to 12.5% for dependents only. The union membership has
ratified the agreement; therefore it is brought to the City Council for approval.
Recommendation: Staff recommends that the City Council approve and authorize the Mayor to
sign the attached labor contract between the City and IAFF #656, for the contract period covering
January 1, 2013 through December 31, 2014, including retroactivity for the wage increase.
Background / Analysis: The labor contract between the City and IAFF expired December 31,
2012. The parties have been in negotiations the past several months and reached an agreement for a
2 -year labor contract covering 2013 — 2014. The terms of this labor contract has been ratified by
the union membership.
Economic Terms and Fiscal Impact: The contract provides for a 2% wage increase effective
January 1, 2013 and 2% effective January 1, 2014. The 2% COLA (for 2013) is $38,720 and is
budgeted for this year.
Effective October 2013, the employee's share of medical premiums increase from 10% to 12.5%
of the monthly medical premium for dependents only. This results in a savings to the City of
approximately $6,000 annually.
The uniform allowance increases from $400 to $550 per year. This has not been adjusted in many
years and the cost of uniform /safety boots has increased. This additional cost reflects $3,150 a year.
Healthcare: Employees will receive $250 a year to cover a portion of out of pocket medical
expenses. This was reduced from $400 in the prior contract.
Staff will be available for any questions you may have during the City Council meeting.
Attachment: 2013 -2014 TAFF Labor Contract
Cc: Dan McKeen, City Manager
Ken Dubuc, Fire Chief
Mike Sanders, President, TAFF
AGREEMENT BETWEEN
THE CITY OF PORT ANGELES
AND
INTERNATIONAL ASSOCIATION OF FIREFIGHTERS
LOCAL #656
January 1, 2013 - December 31, 2014
TABLE OF CONTENTS
ARTICLE I - GENERAL PROVISIONS
Section A - Preamble
Section B - Recognition
Section C - Savings Clause
Section D - Non - Discrimination
ARTICLE II - RIGHTS OF PARTIES
Section A - Management's Rights
Section B - Retention of Benefits
Section C - Union Security & Payroll Deduction
Section D - Personnel Records
Section E - Labor - Management Committee
Section F - Agreement Binding on Successors
Section G - Seniority List
Section H - Layoff & Recall
Section I - Bulletin Board
Section J - Union Officers Shift Coverage
Section K - Personal Vehicle Coverage
Section L - In- Service Training
ARTICLE III -
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
Section
WORKING CONDITIONS
A - Work Stoppage
B - Work Schedule
C - Minimum Manning
D — Staffing
E - Shift Trading
F - Indemnification of Employees
G - Tobacco Use
H - Promotions /Assignments
I - Entry Level Interview Boards
J - Special Assignments
K - Light Duty
L - Temporary Re- Assignments
M — Standby for Paid Events
N - Weekend & After Hours Inspections
0 - Drug and Alcohol Testing Policy
ARTICLE IV - COMPENSATION
Section A - Wages
Section B - Tuition Reimbursement
Section C - Uniform Maintenance Allowance
Section D - Overtime Pay
PAGE
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5
6
6 -8
8
8
9
9
9
9 -11
11
12
12
12
13
13
13 -16
17
17
17
18
Section E - Call -Back Pay 18
Section F — Medic Unit Pay 18
Section G - Fire Prevention Assignment Pay 19
Section H - Compensatory Time 19
Section I - Specialist Pay 19
ARTICLE V - PAID LEAVE BENEFITS
Section A - Vacation 20 -21
Section B - Holidays 21 -22
Section C - Sick Leave 22 -23
Section D - Family Leave 23
ARTICLE VI - HEALTH BENEFITS
Section A - Medical, Dental and Vision Coverage 24
Section B - Crisis /Trauma Counseling 24
Section C -Term Life Insurance 25
Section D - Employee Assistance Program 25
Section E - WSCFF Retiree Medical Trust 25
ARTICLE VII - GRIEVANCE PROCEDURE 26 -27
ARTICLE VIII - DURATION OF AGREEMENT 28
APPENDIX "A" Salary Schedule for 2013 and 2014
AGREEMENT BETWEEN THE CITY OF PORT ANGELES
AND
INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL #656
ARTICLE I - GENERAL PROVISIONS
Section A - Preamble
Purpose: This contract entered into by the City and IAFF Local #656 has as its purpose the setting forth
of the full and entire understanding of the parties regarding the matters set forth herein, reached as the
result of negotiations for wages, hours, and other terms and conditions of employment of the employees
covered by this contract.
Section B - Recognition
The City recognizes the Union as the bargaining representative for purposes of establishing wages,
hours, and working conditions. The terms and conditions set forth herein shall apply to employees in
the following classifications:
Firefighter Firefighter /Paramedic Medical Officer
Fire Captain Fire Prevention Specialist Training Officer
Fire Lieutenant Paramedic /Lieutenant
The Union agrees to provide the names of the Union officers and any changes to the Human Resources
Manager.
Section C - Savings Clause
If any provision of this Agreement, or the application of such provision, should be rendered or declared
invalid by any court action or by reason of any existing or subsequently enacted legislation, the
remaining parts or portions of this Agreement shall remain in full force and effect.
In such event, the parties agree to renegotiate the invalid provision(s) of the Agreement, which shall
have no effect on the remaining provisions of the Agreement.
Section D - Non - Discrimination
The City and the Union agree that they will not discriminate against any employee by reason of race,
creed, age, color, sex, sexual orientation, genetic information, national origin, religion, handicapped
status, marital status, or membership or non - membership in a Union.
Whenever notations are used in the masculine gender, they are intended to apply equally to either
gender.
ARTICLE II - RIGHTS OF PARTIES
Section A - Management's Rights
The City and its management representatives shall retain all customary rights, powers, functions, and
authority normally reserved by management, consistent with State law, local ordinances, and
Department rules and regulations, except as limited by terms of this Agreement or applicable State or
Federal laws, and shall include but not be limited to the following:
1. Determine the mission of the City and respective Departments, commissions, and boards.
2. Set standards of service and performance standards; establish reasonable work rules /regulations,
safety procedures, and personnel policies and procedures.
3. Select, increase, diminish or change equipment, vehicles, machinery, etc., including the
introduction of any and all new, improved or automated methods or equipment.
4. Assign work and establish reasonable work schedules for all regular and overtime hours.
5. Engage in all types of personnel transactions and disciplinary proceedings in accordance with
established ordinances and rules.
6. Effect a reduction in authorized positions because of a lack of work, fiscal limitations,
organizational changes, or other legitimate reason.
7 Determine the number and classification of personnel.
8. Take any action necessary to carry out its mission in an emergency.
9. Discipline and /or discharge for just cause with due process, in accordance with applicable local,
State or Federal laws.
Section B - Retention of Benefits
The City assures the union that in placing the terms of this Agreement into effect, the Department shall
not proceed to cancel benefits or privileges generally prevailing for employees, even though such
benefits or privileges are not itemized in this Agreement.
The Union assures the City that in placing the terms of this Agreement into effect, Union members shall
not seek to gain additional benefits and privileges through this Article, but shall make all such items
subject to the collective bargaining process.
All disputes between the City and the Union shall be subject to the grievance procedure.
Section C - Union Security and Payroll Deduction
1. It shall be a condition of employment that all employees covered by this Agreement who are
members of the Union in good standing on the execution date of this Agreement shall remain
members in good standing.
It shall also be a condition of employment that all employees covered by this Agreement and
hired on or after its execution date shall, by the thirtieth (30th) day of their employment, become
and remain members in good standing in the Union; or in lieu thereof, pay each month a service
charge equivalent to Union dues, assessments, and initiation fee paid to the Union, as a
contribution toward the administration of this Agreement.
If objections to joining the Union are based on bona fide religious tenets and the employee
objects to joining the Union because of such beliefs, the employee shall pay an amount of money
equivalent to Union dues, assessment, and initiation fees to a non - religious charity or to another
charitable organization mutually agreed upon by the employee affected and the Union to which
the employee would otherwise pay the Union dues, assessments and initiation fees. The
employee shall furnish written proof to the Union that such payment has been made. If the
employee and the Union do not reach agreement on the organization, the Public Employment
Relations Commission shall designate the charitable organization.
2. The Union agrees that membership in the Union will not be denied or terminated for any reason
other than the failure of the employee covered by this Agreement to tender the Union dues,
assessments, and initiation fees required as a condition of membership in the Union. The parties
also agree that if an employee fails to fulfill the obligation in (1) above, the Union shall provide
the employee and the City, within thirty (30) days, notification of the employee's failure to
comply with this section and during this period, the employee shall make restitution in the
amount which is due or the City shall terminate employment.
3. Payroll Deductions. It is agreed that the City shall permit payroll deductions for Union dues or
other related deductions properly requested through payroll deduction authorization procedures
established by the City and such deductions shall be subject to data processing limitations.
Remittance of the total amount of all such Union - related deductions made from employees'
salaries shall be made to the Union within procedures established by the City, normally within
one week after the City pay day. Any errors or omissions in deductions brought to the attention
of the City shall be corrected on the following pay period.
4. Indemnification Clause. The Union agrees to indemnify and hold the City harmless from any
liabilities of any nature which may arise as a result of the application of this Section.
5. Temporary employees covered by this Agreement shall contribute an amount equal to Union
dues, assessments and initiation fees on a monthly basis. The contribution shall be made by the
employee to the Union through payroll deduction, with the Union contributing the funds to one
of the following charities: Northwest Burn Foundation; Muscular Dystrophy Association; or a
local charity selected by Local #656.
Section D - Personnel Records
The City and the Union recognize that the employees' official personnel file relative to any personnel
actions (i.e., promotion, disciplinary actions, performance evaluations, pay status, etc.) shall be kept and
maintained in the Human Resources Office. Departments may keep and maintain employee personnel
files but such information in the Department files shall not be used relative to taking personnel actions
that result in information being placed in the official personnel file.
An employee may review their personnel file in the Human Resources Office or Fire Department upon
request, with reasonable notice, and may have a copy of any information placed in the file(s). Whenever
a Department Head places information concerning the employee in the official personnel file it shall be
dated and signed by the employee and a copy will be provided to the employee. If such information is
the result of disciplinary action or an unsatisfactory performance evaluation, the employee may submit a
rebuttal which shall be made part of the employee's personnel file. Such a response by the employee
shall be submitted within thirty (30) days of receipt of the disciplinary action or performance review and
shall be of reasonable length.
Section E - Labor /Management Committee
In the interest of developing mutual trust and open communications between the parties, and improve
employee /employer relations, the parties agree to establish a Labor/Management Committee to meet at
times mutually agreed upon.
The members of this Committee for the City shall be the Human Resources Manager, the Fire Chief, or
others designated by the City Manager.
The members of this Committee for the Union shall be the Union President, Vice - President, and one
other person selected by the Union. Other persons selected by the Union who are affected by an issue
under discussion may attend; however, such attendance is permitted as long as staffing needs are
adequately met, with approval of the Fire Chief.
Section F - Agreement Binding on Successors
This Agreement shall be binding upon the successors and assigns of the parties hereto, and no
provisions, terms, or obligations herein contained shall be affected, modified, altered, or changed in any
respect whatsoever by the consolidation, merger, annexation, transfer, or assignment of either party
hereto; or affected, modified, altered, or changed in any respect whatsoever by any change of any kind
of the ownership or management of either party hereto; or by any change geographically or otherwise in
the location or place of business of either party hereto.
Section G - Seniority List
The City shall provide the Union with an updated seniority list annually upon request. Any corrections
to the seniority list shall be brought to the attention of the Fire Chief and submitted to the Human
Resources Manager for verification. After corrections are made, the seniority list shall be re- posted.
Section H — Layoff and Recall
If necessary, reductions in force shall be accomplished using the department's seniority list consisting of
all firefighters and all paramedics, and then by laying off those personnel in the reverse order of their
department seniority, without regard to classification until contractual minimum manning levels are
reached.
Officers shall not be layed off until contractual minimum manning levels have been reached in both the
paramedic and firefighter job classifications. Officers subject to layoff or position elimination may
bump back to firefighter and /or paramedic positions to avoid layoff, as long as they meet the
qualifications of the position.
Employees are eligible for re- employment from layoff for twenty -four (24) months from the date of
layoff. However, no benefits shall accrue during such term of layoff.
Employees shall be recalled in inverse order of layoff and the City shall not hire from the open
recruitment list while employees on the recall list are eligible for re- employment.
Re -hired employees will start at the same pay step held prior to layoff.
Years of service prior to layoff will be counted toward employees' length of service with the city.
Section I - Bulletin Board
The City agrees to provide space in the City Fire Station for a Union bulletin board, for notice of official
union business. The Union shall be responsible for maintaining the bulletin board in a neat and orderly
manner.
Section J - Union Officers Shift Coverage
The City shall provide shift coverage to maintain contractual minimum manning levels for Union
elected representatives during contract negotiations. Coverage for elected officials for those events of
mutual benefit to the City and Union (Labor Management meetings, etc.) shall be covered at the Chiefs
discretion. The number of elected representatives for this section is limited to three.
Section K — Personal Vehicle Coverage
In the event of an accident, the City agrees to reimburse employees, to a maximum of $500 per
occurrence, for vehicle damage and towing expenses incurred during emergency callback in private
vehicles. Only expenses not covered by employee's insurance will be reimbursed.
Employees shall be covered under this provision from the time of response request until such time they
are relieved from duty.
The City shall indemnify off -duty responding employees as they would as outlined within the current
labor contract. This section does not apply if the employee has violated any vehicle law and is cited.
Section L - In Service Training
The City agrees to include in compensable hours, time spent by employees for "in- service" medic
related training, medic run reviews, and employee staff meetings to discuss medic - related matters. Time
spent outside of normal scheduled hours shall be paid for at the overtime rate, and such meetings shall
be of reasonable length and authorized in advance by a chief officer.
Such training shall be mandatory as assigned by the Department unless excused because of sick leave or
vacation or if cancelled or rescheduled with less than 30 days notification. With the exception of sick
leave, all absences from these duties shall be excused in writing prior to the event. Written absence
forms, signed by the employee and the shift officer, will be utilized.
The department shall post a list of paramedic training dates for the upcoming calendar year each
December. A paramedic in- service and /or run review cancelled or rescheduled with less than 30 days
notification shall be considered an eligible CME opportunity.
Paramedic Personnel shall attend a minimum of 8 out of the previous 12 eligible training sessions.
ARTICLE III - WORKING CONDITIONS
Section A - Work Stoppage
The Union agrees that there shall be no strikes, slowdowns, work stoppage, or any interference with the
efficient management of the Fire Department.
Section B - Work Schedule
Shift Personnel: The work schedule for 24 -hour shift Fire personnel will be an average of 56 hours per
work week, less a 17.54 "Kelly Day" credited each 28 -day duty cycle. The Kelly Day may be taken as
vacation in 24 -hour increments, subject to Departmental manning. Twelve hours of Kelly time may be
carried over into the next calendar year. The work schedule shall be further reduced by a compensation
method of paying for 96 hours per year at the overtime rate, which corresponds to 7.38 hours each 28-
day duty cycle. The combination of the Kelly Day, together with this amount, subtracted from 2,912
hours per year, approximates a 49.77 hour work week.
Compensation for the 96 hours noted above shall be paid twice annually; one half the first pay check in
July, the second half in December of the calendar year. The rate of pay for the 96 hours shall be at time -
and- one -half the employee's base rate of pay.
Personnel transferring from a 24 -hour shift schedule to an 8 -hour shift schedule shall have their annual
bank of Kelly time reduced 17.54 hours for each 28 -day cycle contained in the remainder of the year. If
the person has used more Kelly time than accrued, at the employee's discretion, vacation or floating
holiday time will be deducted accordingly. Upon transferring, the City agrees to honor all previously
scheduled leave for such employee under the same conditions and manner as originally scheduled.
The daily work hours assigned shall be maintained as authorized in the Port Angeles Fire Department
Operational Guidelines manual upon execution of this Agreement.
In the event an employee is on disability leave or leave without pay for one 28 -day duty cycle or greater,
the payment of the 96 hours shall be reduced a pro -rated amount based upon the number of months on
leave in the respective half of the calendar year, and that same amount shall be credited back to the
employee's sick leave balance. Sick leave would only be credited back in those circumstances where
sick leave was deducted. Fire Department administration will coordinate with payroll to make any
necessary adjustments.
Floater Work Schedule: The Floater schedule is flexible and based upon a 28 -day duty cycle. The
floater schedule shall be posted 45 days in advance and is only subject to change with a minimum 30
day notice. A minimum 30 day notice of cancellation is required for leave, which involves floater
scheduling. Leave that has been previously approved will only be allowed to be cancelled within a 30-
day notice if both of the following conditions exist:
Floater has already been scheduled to work on the assigned day and
Leave has been requested within 30 days of cancellation notice.
Once personnel complete their probation they shall fall into the floater rotation at the next regularly
assigned interval for either paramedic (1 year) or Lieutenant (2 year).
1. Floater Picks: Every 28 -day cycle, each floater will be scheduled for nine (9) shifts with the
exception of June, July, and August, which will be ten (10) shifts.
2. Scheduling:
A. The first priority is to bring the shift up to minimum staffing to cover paid leave.
B. The second priority is to preserve two (2) paramedics and one officer per shift.
C. Administration and floaters will work together to minimize those shifts which exceed six (6)
personnel.
D. Floaters can then submit up to 15 shifts that they would like to have off, which may include
consecutive days. These will be submitted two (2) months in advance, on the last day of the
month. The Administrative Assistant will then make selections by alternating between floaters.
In the event one or neither floater submits requests by the end of the month, the Administrative
Assistant will fill in the 18 or 20 picks attempting to group in a three -shift cycle.
3. In the event of an extended shift shortage, reassignments will first attempt to accommodate the
floater with the least amount of impact, then through seniority if neither floater volunteers for the
assignment. After the initial assignment, reassignments will be on a rotational basis if neither floater
volunteers.
4. A Chief Officer has the ability to approve changes submitted by the floater within the 30 -day period.
5. When assigned to a shift, the floater will be treated as a member of the shift. The floater will be
inserted into each shift's overtime rotation and /or matrix to ensure an equal opportunity for overtime as
compared to other shift members.
6. Upon accepting or being assigned to the floater position, there will be a minimum one (1) year
commitment with right of retention for up to three (3) continuous years. Acceptance or assignment shall
be made by November 1st for the upcoming year, after which it will be offered based upon seniority. If
at any time no one volunteers for the floater position, one of the four (4) junior paramedics who have
completed probation and have not served as floater will fill the position. The rotation will begin with
the most junior paramedic and rotate upward through the four. If one of the four junior paramedics has
already served as floater, the rotation will skip to the next paramedic in the group who has not filled the
position. This will insure equal distribution of the position, the goal being to have each paramedic serve
one out of every four years.
When shift manning is at six or seven and the floater is working, the floater will report to the Fire
Marshal for other duties. These duties will not include station maintenance. If the floater, shift officer,
and Fire Marshal are in agreement, a person other than the floater can report to the Fire Marshal for
other duties. Required training shall take priority over all other assigned duties.
For periods in excess of 45 days where one shift is below its full staffing level of six personnel, a floater
shall be reassigned to the affected shift for the duration of the manning shortage. At the time of
reassignment the City agrees to honor and accept all previously scheduled leave in the same conditions
and manner as originally scheduled. These situations may arise due to reasons such as a disability or
delayed hiring. In the event there is more than one disability or an extenuating overtime impact, the Fire
Chief will meet with the Firefighters Local #656 to discuss the appropriate reassignment of personnel, if
necessary.
This reassignment is an effort to maintain a minimum staffing level of five, only allowing pre- approved
paid leave to reduce this level.
7. Upon accepting or being assigned to the Lieutenant floater position, there will be a minimum two (2)
year commitment. Acceptance or assignment will be made by November 1st for the upcoming year,
after which it will be offered based upon seniority. If at any time no one volunteers for the floater
position, one of the four (4) Lieutenants who have completed probation and not served as floater will fill
the position. The rotation will begin with the most junior Lieutenant and rotate upward through the four.
If one of the four lieutenants has already served as the floater, the rotation will skip to the next in the
group who has not yet filled the position. This will ensure equal distribution of the position, the goal
being to have each Lieutenant serve two out of every eight years as floater. An extension shall be
allowed at the conclusion of a two year term as Lieutenant floater, provided there is mutual agreement
from the next up eligible Lieutenant. An extension shall require another two year commitment.
Fire Prevention Specialist: The workweek for personnel assigned to Fire Prevention shall be a 40 hour
work week, with 8 hour work days. Changes to the work schedule shall be posted 30 days in advance.
Training Officer: The workweek for the Training Officer shall be a 45 -hour workweek which includes
night drills and meetings relating to training or equipment maintenance. The Assistant Chief will set the
assignment schedule with 30 days notice of any changes.
Lunch hour will be considered time off for purposes of scheduling and call -back.
Required evening drills and meetings will be a 2 -hour minimum for purposes of hours scheduled.
Flex Time Provision: To accommodate needed flexibility within the Training Officer's work schedule,
flex time may be approved to be utilized within a 28 -day cycle.
The Training Officer's 28 -day cycle is defined as 180 hours. The Training Officer's work day may vary
based on work assignments, as long as the number of hours worked in the 28 -day cycle does not exceed
180 hours. Flex time requires mutual approval and is intended to provide joint flexibility for both the
employee and the Department and is utilized on a hour to hour basis.
Section C - Minimum Manning
The Fire Department shall maintain at all times a minimum manning of four personnel from the
bargaining unit, with one being a Firefighter /Paramedic and one shift officer.
Section D - Staffing:
It is recognized by the Fire Department that it is advantageous to provide staffing at a level above
minimum manning to better meet the operational needs of the Department.
1. Full shift staffing shall consist of six personnel. One shall be a Captain. Of the remaining personnel,
one shall be a Lieutenant and at least three shall be paramedic certified. The Lieutenant may be one of
the paramedic certified personnel.
2. Vacation leave and shift trades will be approved as long as it does not affect minimum staffing,
which is defined as a minimum of 5 personnel, with 2 being Paramedics and one shift officer.
3. The Department will call back a Paramedic for overtime pay in the event shift staffing falls below
two Paramedics. It is understood that a budget crisis created by a long -term disability or excessive
overtime could impact the Department's ability to pay the necessary overtime. If this occurs, the
Department will attempt to minimize the duration in order to provide two Paramedics on shift as much
as possible.
4. If at any time the Department loses a shift position due to a budget crisis, it is understood by
management, that the two Paramedics minimum staffing may be renegotiated.
5. Fire Department administration reserves the right to reduce to minimum manning under exceptional
circumstances such as specialized training where the long -term benefits outweigh the short —term
reduction in staffing.
6. It is the intent of the department to maintain a qualified officer on shift at all times. In the event that
shift staffing falls below one officer, the department will call back one officer utilizing the overtime
provision of the contract.
The Lieutenant floater can be reassigned one time per calendar year with 14 days notice. Such
reassignment will be in the case of a known circumstance that would cause excessive overtime.
Prescheduled paid leave will be honored during the reassignment.
Section E - Shift Trading
Each member of the Fire Department receiving prior written permission from the Fire Chief or designee
shall have the privilege to exchange shifts with other firefighters, providing no additional costs to the
City are incurred by this exchange. Officers shall trade only with other officers.
Section F - Indemnification of Employees
The City shall indemnify employees as authorized in the Port Angeles Municipal Code, Chapter 2.64,
and State R.W. 4.96.041.
Section G - Tobacco Use
Employees shall not habitually smoke tobacco on or off the job as a condition of employment. If any of
these members subsequently begin habitually smoking tobacco, they will be required to participate in a
tobacco cessation program, mutually agreed upon, and paid for by the City. The smoking cessation
program will be a one -time offer and must be successfully completed in 6 months or less. If the member
continues to habitually smoke tobacco on or off duty, they will be subject to discipline procedures up to
and including termination. This policy does not apply to the use of smokeless tobacco.
Section H - Promotions /Assignments:
All personnel hired after January 1, 2008, shall be required to obtain IFSAC Firefighter 11 certification in
order to be eligible for promotion to Top Step Firefighter. For those personnel who have already attained
Top Step Firefighter or Firefighter /Paramedic and are not enrolled in the IFSAC certification system,
IFSAC Firefighter 11 certification equivalency will be granted upon request, after validation by the
Training Officer and the Chief of the Department. For those personnel enrolled in the IFSAC
certification system who have already attained Top Step Firefighter or Firefighter /Paramedic, the
Department will provide IFSAC Firefighter 11 training opportunities on duty or compensated at the
overtime rate of pay for off -duty classroom attendance.
The City agrees to post the reading list for written examinations three months prior to the test date. The
City agrees to maintain at least one copy of all books on the reading list at Station 11.
If there is no interest in a vacant position, the City may appoint an individual or hold an external
recruitment for the position as currently established with all wages, hours, and working conditions. The
appointment shall not exceed two years without mutual acceptance. At the conclusion of two years, the
person shall be reassigned to their previously held position. However, at the conclusion of two years, if
there is no objection from other interested bargaining unit personnel, the person shall have the option to
remain in the position.
The City agrees to maintain a Lieutenant eligibility list. This eligibility list will be established from
those individuals who successfully pass a written Lieutenant's examination. If three or more qualified
candidates remain on the eligibility list at the conclusion of one year, the eligibility list may be extended
for up to an additional year. The eligibility list shall not exceed two years.
An Associated Degree or higher will be required to be promoted to Lieutenant. The Lieutenant test
shall be open to those employees that have completed two years with the Port Angeles Fire Department.
Those employees who do not meet the requirements for Lieutenant at the time of the test, shall be
ranked on the list but not eligible for promotion, until they meet the position requirements. For position
openings, the candidates on the Lieutenant's eligibility list will advance to a comprehensive assessment
center. An assessment center will only be held when an opening is expected.
For the position of Captain, the parties agree that a comprehensive assessment center will serve to
establish the promotional list. That Captains promotional list will be established no longer than 60 days
after position availability, unless both parties agree upon extension. The positions of Suppression
Captain, Training Officer and Medical Officer will be filled from this list.
For all promotions, the rule of three shall apply.
Lieutenant eligibility must meet the following requirements;
An Associate's Degree or higher will be required to be promoted to Lieutenant.
Must have a minimum of three years experience as a firefighter with the Port Angeles Fire Department
with a total of four years career firefighter experience.
Must be a Washington State Certified EMT or Paramedic and maintain current certification.
Must possess and maintain a valid Washington State drivers license.
After promotion to Lieutenant the member is required to obtain Level I Fire Instructor within one year
and obtain certification as an IFSAC Fire Officer I within three years. For those personnel enrolled in
the IFSAC certification system who have already attained Top Step Firefighter or Firefighter /Paramedic,
IFSAC Fire Officer I certification must be obtained within four years. These requirements will be
provided to the Lieutenant on duty or compensated at the overtime rate of pay for off -duty classroom
attendance. If the employee chooses to challenge the IFSAC Fire Officer I test, the individual will be
compensated for testing time for the first attempt only.
After promotion to Lieutenant, the employee must complete Hazardous Materials On -Scene Commander
training within one year.
An Associate's Degree will be required to be eligible for promotion to Lieutenant.
Captain eligibility must meet the following requirements;
Only Lieutenants who have completed probation as a Lieutenant are eligible to test for Captain
positions.
No Captain may transfer out of their position into another Captain level position. Captains must
compete in the entire examination process, to be eligible for another Captain level position.
Graduation from High School or equivalent; must possess an Associate's Degree. Must be a Washington
State certified EMT and maintain certification. Must possess and maintain a valid Washington State
Drivers license.
Must meet all Lieutenant position requirements.
Employee must obtain certification as IFSAC Fire Officer II within three years of promotion to Captain.
These requirements will be provided on duty or compensated at the overtime rate of pay for off -duty
classroom attendance. If the employee chooses to challenge the IFSAC Fire Officer II test, the
individual will be compensated for testing time for the first attempt only.
Personnel holding the rank of Captain as of 1/1/2008 must obtain certification for IFSAC Fire Officer I
and II within 10 years (prior to 1.1. 2018). This training will be provided on duty or compensated at the
overtime rate of pay for off -duty classroom attendance. If the employee chooses to challenge the IFSAC
Fire Officer I and II tests, the individual will be compensated for testing time for the first attempts only.
Employees will be required to demonstrate that they are working towards certification during the 10-
year certification period.
If, due to unforeseen circumstances, practical difficulties arise with IFSAC certification testing
opportunities, all parties agree to come together to reach a mutually agreeable resolution, acknowledging
that the intent is that certification is through an independent third party evaluation.
Section I, Entry Level Examination Interview Boards:
The Union will select two employees from within the Department to serve on the entry -level interview
board. One will be an officer and the second will be an employee in the Department with five or more
years of service. Such appointments to the interview board shall be subject to the approval of the
Department Head.
The individuals selected for the interview board will be on paid time while serving on the board.
Additionally, the City will maintain minimum manning levels if the person selected is on duty the day of
the interview.
Section J - Special Assignments
For special assignments, the City agrees to post the position(s) for a minimum of 14 calendar days prior
to appointment. Interested individuals will submit a letter of intent to the Chief or designee. The Chief
will make the appointment at the conclusion of the posting period. Note: Special assignments may
include SCBA, PMO, EMT to paramedic certification, hose maintenance, and other related
miscellaneous work assignments.
Section K - Light Duty
LEOFF II employees on disability or extended sick leave for greater than six consecutive shifts which
precludes them from performing their regularly assigned duties, shall be guaranteed light duty work
as signments.
Before being assigned to light duty, an employee shall be medically released for such light duty
assignment by their licensed medical doctor. A Fire Administrator shall furnish the employee's medical
doctor with a list of duties, work schedule, and physical limitations involved with light duty assignment.
Light duty assignment shall only be assigned for an employee who can work four consecutive hours or
more each day. Light duty assignments shall not exceed 5 days per week.
All light duty assignments shall be related to fire prevention, training, and /or minor maintenance on
equipment /apparatus. Light duty personnel will not perform station /facility maintenance duties.
An employee may exercise their option to utilize paid leave in lieu of light duty assignments, up to a
maximum of 45 calendar days for the initial period of disability. After such 45 days, the employee must
report for light duty assignments as approved by the physician.
Section L - Temporary Re- Assignments
The Parties enter into this agreement in order to address reassignment of employees, which fall outside
the scope of regularly scheduled shift rotation, such as temporary transfers between shifts A -B -C.
The Union recognizes the City's right to make shift assignments. In the event the City plans to reassign
an individual from one shift to another, the City agrees to provide a minimum 21 -day notice to the
employee, except in an emergency where such notice is not reasonably possible.
Excluding Floaters, re- assignment of an individual shall not exceed one time per 12 -month period.
The written notice from the City to the Union and the employee will indicate the employee(s) affected,
describe the reason for the proposed change, and the anticipated duration of the assignment. Duration of
re- assignments will not exceed 4 months in length. In making shift changes for individual employees,
the City will take into consideration previously scheduled leave and attempt to minimize any disruptions
to the employee.
Upon making a re- assignment, the City agrees to honor and accept all previously scheduled leave in the
same conditions and manner as originally scheduled.
If an employee being re- assigned has incurred documented costs for non - refundable travel plans (i.e.,
airline tickets, lodging, and other similar expenses), the City agrees to fully reimburse the employee for
these expenses.
In the event that a re- assigned employee is scheduled to work more shifts within the calendar year than
they would have if no transfer had occurred, the additional shifts shall be compensated at the overtime
rate of pay for that employee. Compensation for these added hours worked will be completed upon
transferring back to their original position.
Section M: Standby for Paid Events: For public events that charge an admission fee or generate
revenue and request PAFD standby, the city agrees to pay overtime for a minimum of 2 paid personnel
of the department for the duration of the event. This does not exclude additional volunteer personnel
from participating.
Section N : Weekend and After Hours Inspections
The shifts will assume responsibility for routine weekend and after -hours inspections, not including
inspections which would take a unit out of service. Inspections falling between 9:00 p.m. and 7:00 a.m.
will be the Fire Marshal's responsibility.
Section 0 - Drug and Alcohol Testing
Purpose: The City recognizes that employees that have used alcohol and drugs may be able to be
rehabilitated to return as productive employees. To this end, the City establishes a policy that alcohol
and drug usage is a treatable condition. We value our employees and therefore will provide a one -
chance option for rehabilitation if an employee tests positive for alcohol or drugs. However, if the
severity of the incident warrants termination in the sole judgment of the City, we reserve the right to
discharge an employee from City employment without offering a rehabilitation program.
Policy: Reporting to work under the influence of alcohol and /or illegal drugs, or the use, sale, or
possession by an employee of illegal drugs is strictly prohibited and may result in disciplinary action,
including immediate termination. For the purpose of this policy, substances that require a prescription
or other written approval from a licensed physician or dentist for their use shall also be included when
used other than as prescribed. Each employee must advise the employer if they are using prescriptions
or other over - the - counter drugs they know, or reasonably should know, may impair their ability to
perform job functions and /or operate machinery such as automobiles. Under appropriate circumstances,
the employer may request the employee provide written medical authorization to perform various
essential job functions from a physician while using such drugs.
A voluntary request by an employee for assistance with their alcohol or drug abuse problem will remain
confidential and shall not be used as the basis for a last chance agreement or disciplinary action,
provided that the request for assistance is initiated prior to being identified as impaired through the
procedures herein.
Where a supervisory employee has a reasonable suspicion to believe an employee is under the influence
of alcohol or illegal drugs or is using illegal drugs, the employee in question will be asked to submit to
discovery testing including breath tests, urinalysis and /or a blood screen to identify any involvement
with alcohol or illegal drugs.
Reasonable suspicion shall be based on specific, contemporaneous, and articuable observations
concerning the appearance, behavior, speech, or body odors of the employee. Possession of alcohol or a
controlled substance while on duty is a prohibited behavior and will, at a minimum, result in reasonable
suspicion testing.
An employee who refuses to submit to discovery testing for alcohol and /or illegal drugs shall be
conclusively presumed to be under the influence of alcohol or an illegal drug for the purpose of
administering this article.
Refusal to submit to a City- ordered alcohol or drug test or refusal to sign the required test forms, shall
constitute as the same as falsifying, tampering, obstructing the testing process, or contaminating the
sample and shall result in termination, without a last chance process for rehabilitation or treatment.
If the results of the drug or alcohol tests are positive, and support a conclusion that the employee used an
illegal drug or alcohol, or reported to work while under the influence of drugs or alcohol, the employee
may be subject to discipline including immediate discharge.
Reporting and Verification of Test Results: The reporting and verification of positive test results
shall be in accordance with the City's Commercial Driver's License testing policy, Section 6, except for
Sections 6.2.5 and 6.3.4. Section 6.2.5 shall read "The Program Manager will report verified positive
results to the Department Head ". Section 6.3.4 shall read "If the split specimen is unavailable or
inadequate for testing, the Medical Review Officer (MRO) shall cancel the test and report the
cancellation and reasons therefore to the City Program Manager and the affected employee ".
Disciplinary Procedures: In the event of a positive drug or alcohol test, the City shall evaluate the
circumstances related to the incident and impose disciplinary measures, up to and including termination.
Any employee who refuses to submit to a City- ordered controlled substance test will be subject to
immediate discharge.
If an employee tests positive for drugs or alcohol and has not previously gone through a rehabilitation
program, the City will provide a one chance option for rehabilitation, unless in the judgment of the City
the circumstances warrant immediate discharge. Any rehabilitation program costs will be as provided
through the City's medical plan. Any costs beyond the medical plan coverage shall be the sole
responsibility of the employee.
Upon successful completion of the rehabilitation program, the employee may return to work after a drug
test to determine that the employee is drug free. Thereafter, the Substance Abuse Professional (SAP)
may conduct a random drug test on the employee at any time for the next year from the date of returning
to work.
In the event one of the random tests are positive, the employee will be terminated. Random tests will be
conducted in accordance with this policy.
Any employee that completes a rehabilitation program to retain their employment with the City will also
sign a last chance agreement, as provided by the City. The employee and the affected union
representative will sign the agreement. Failure of the employee to sign the agreement will result in
discharge. The last chance agreement shall include a waiver of any appeal procedures to the labor
contract or Civil Service should the employee violate the agreement and /or fail a drug test. The last
chance agreement shall be consistent with this policy.
Definitions: For the purpose of administering this article, the following definition of terms is provided:
Reasonable Suspicion - Reasonable suspicion is based on specific objective facts and reasonable
inferences from those facts in the light of experience, that discovery testing will produce evidence of
illegal drug or improper alcohol use by that particular employee.
Under the Influence - The following cut -off levels shall be used for the initial screening of specimens
to determine whether they are negative for these drugs or classes of drugs:
Drug Test Level
Amphetamines 1000 ng /ml
Barbiturates 300 ng /ml
Benzodiazepines 300 ng/ml
Cannabinoids 100 ng /ml
Cocaine metabolites 300 ng/ml
Methadone 300 ng/ml
Methaqualone 300 ng /ml
Opiates (codeine) 300 ng/ml
Opiates (Morphine) 300 ng /ml
Phencyclidine (PCP) 25 ng /ml
Propoxyphene 300 ng/ml
Level of the positive results for ethyl alcohol - 0.05 gr /dl
Illegal Drugs - are defined as all forms of narcotics, depressants stimulants, hallucinogens and cannabis
which sale, purchase, transfer, or unauthorized use or possession is prohibited by law.
Over - the - Counter Drugs - are those which are generally available without a prescription and are
limited to those drugs which are capable of impairing the judgment of an employee to safely perform the
employee's duties.
Prescription Drugs - are defined as those drugs which are used in the course of medical treatment and
have been prescribed and authorized for use by a licensed practitioner /physician or dentist.
Supervisory Employee - is defined as a departmental chief officer.
Procedures: If an employee is required to submit to a drug test, the following procedures shall be
followed:
• The employer shall pay the cost of testing, unless otherwise noted in this policy.
• The employee shall be given an opportunity to confer with a union representative if one is
readily available and the employee has requested a representative.
• The employee shall be given an opportunity to explain to the MRO the reasons for the
employee's condition, such as reaction to a prescribed drug, fatigue, exposure to toxic
substances, or any other reasons known to the employee.
• The employer may request urine and /or blood samples.
• Urine and blood samples shall be collected at a local laboratory, hospital, or medical facility, on
City time. The employer shall transport the employee to the collection site. The employer
and /or union representative may be allowed to accompany the employee to the collection site.
• If an employee is relieved from duty while awaiting the test results, they will be placed on paid
administrative leave.
• The duration of a rehabilitation program, as recommended by the SAP, shall not be grounds for
dismissal.
• All specimen containers and vials and bags used to transport the specimen shall be sealed to
safeguard their integrity and proper chain -of- custody procedures shall be followed.
• The testing of the samples shall be performed only by a laboratory and by a physician or health
care professional qualified and authorized to administer and determine the meaning of any test
results. The laboratory performing the test shall be one that is certified by the National Institute
of Drug Abuse (NIDA)
• If a specimen tests positive in an immunoassay screen test, the results must be confirmed by a
gas chromatography /mass spectrometry test. The specimen must show positive results at /within
the following limits on the GC/MS (gas chromatography /mass spectrometry) confirmatory test to
be considered positive:
If immunoassay is specific for free morphine, the initial test level is 25 ng/ml.
Confirmatory Test: Limit
Marijuana metabolites 15 ng /ml
Cocaine metabolites 150 ng/ml
Opiates: Morphine 300 ng/ml
Codeine 300 ng/ml
Phencyclidine 25 ng/ml
Amphetamines: Amphetamine 500 ng /ml
Methamphetamine 500 ng/ml
• The City shall notify the employee and the union of their option to requisition a sample of the
specimen and to send it to the laboratory chosen by the employee or union for testing. The cost
of this test will be paid by the union or the employee. Failure to exercise this option may not be
considered as evidence in an arbitration or other proceeding concerning the drug test or it's
consequences.
• The employee and the union shall be informed of the results of all tests and provided with all
documentation regarding the tests as soon as the test results are available.
The parties agree to use the Medical Review Officer (MRO) in the Virginia Mason Drug Proof facility
to review all confirmed positive test results and communicate those results to the employer.
The MRO shall have the responsibility to determine when an individual has failed a drug test in
accordance with the standard enumerated herein.
ARTICLE IV - COMPENSATION
Section A - Wages
The parties agree to an across the board wage increase for all represented classifications of 2.0%
effective January 1, 2013 and 2.0% effective January 1, 2014. .
Deferred Compensation: In lieu of the City providing a long -term disability plan, the City agrees to
contribute an amount equal to the actual premium paid by the employee for the IAFF disability
insurance plan and pay that amount into a deferred compensation plan for the employee.
Any member receiving sick leave payments from the City is required to remit payment of any
WSCFF /Standard Disability benefits back to the City. The City agrees that the funds referenced above
will be used to "buy- back" sick leave being used during the course of the disability.
Section B - Tuition Reimbursement
Any member covered by this Agreement is entitled to 80% reimbursement for tuition and book costs for
any course directly related to their job, provided the member has gained the approval of the Fire Chief
prior to registration for the class of instruction. All members requesting reimbursement for tuition and
books will be expected to meet the minimum standards for taking the course and must complete the
course with a passing grade or certificate of course completion.
Section C - Uniform Maintenance Allowance
1. New employees hired by the City shall receive a full uniform as defined by the Department's
current Standard Operating Guidelines. The uniform shall include: Class B shirts (2), T- shirts
(8), pants (2), belt, foul weather jacket and boots. The new employee's boot allowance shall not
exceed $200. Employees required to attend the State Fire Academy will receive all clothing
required by the Academy.
Upon completion of probation, new employees will be provided with a Class A uniform. If the
employee leaves the City prior to completing two (2) years of service, the employee will
reimburse the City the cost of the Class A uniform.
2. The City shall provide a uniform maintenance allowance (excluding newly hired employees
covered above) of $550 per calendar year. Employees may carry over a maximum of $200 from
one calendar year to the next. The total yearly allowance shall not exceed $750. Employees shall
purchase uniform items and provide a copy of the receipt to the Fire Department for
reimbursement. The City shall provide a balance for an employee on the amount of the uniform
allowance used, upon request.
3. The uniform shall be as set forth in the Fire Department Operations /Procedures Manual.
4. The employee agrees to maintain and repair the uniform.
5. The City agrees to furnish required protective clothing and safety equipment.
Section D - Overtime Pay
1. Overtime hours are those hours which the employee is authorized to work in excess of their
regularly scheduled shift, excluding shift trading.
2. Authorized overtime hours worked shall be paid at the rate of time - and - one -half the employee's
regular rate of pay.
3. Overtime pay shall not be compounded with any other form of premium pay to the employee.
4. Personnel being transferred to another shift will not be entitled to overtime pay, provided that not
more than one transfer shall be made annually.
Section E - Call-Back Pay
An employee called back to work on other than their regularly scheduled shift shall be compensated a
minimum of two hours at the overtime rate of pay. Provided, however, the two -hour minimum shall not
apply to call backs within less than two hours of the start of the employee's regularly scheduled shift or
time contiguous to the end of a regularly scheduled shift. Compensation for call backs with less than 2
hours before the assigned shift shall be paid at a minimum of 1 hour at the overtime rate of pay.
Compensation for contiguous hours at the conclusion of the shift shall be paid at the overtime rate of pay
for actual hours worked, rounded to the nearest % hour. Hours worked beyond the minimum shall
continue to be paid at the overtime rate until relieved of duty, or until the employee's regular shift
begins, calculated to the nearest % hour.
Section F — Medic Unit Pay:
Employees assigned to the Medic Unit during a second work shift in the series, will receive $40 for that
shift. Employees who are assigned to work on the Medic Unit a third work shift in the series, will
receive $80 for that third shift. Within their scheduled 28 day cycle, floaters will be eligible for $40 for
each shift over 3 worked on the medic unit and $80 for each shift over 6 worked on the medic unit.
The medic unit pay will only apply when an employee is working multiple shifts during a series on their
assigned shifts. Overtime shifts and trades would not be eligible for this Medic Unit pay.
A probationary Firefighter, who is assigned to the Medic Unit, due to the following, will not be eligible
for Medic Unit Pay:
1. As part of their assigned training; 2. for purposes of probationary evaluation; or 3. is ineligible to fill
another position.
A probationary Firefighter is eligible to receive Medic Unit pay under this provision when any of the
above does not apply.
If the Department implemented an operational change that reduced the primary medic unit's workload,
this pay will be renegotiated and adjusted accordingly.
The shift officer shall first make shift assignments based upon staffing requirements, then shall assign
staff avoiding medic unit pay.
Section G - Fire Prevention Assignment Pay
An employee assigned to the Fire Prevention Division of the Fire Department shall receive premium pay
of $75 per month. After the employee has successfully obtained their ICC Fire Inspection Certification,
the employee shall receive an additional $50 per month (total of $125 per month premium pay). The
City shall assist the employee in obtaining the ICC certification within the first six (6) months of having
been placed in the Fire Prevention Division.
Section H - Compensatory Time - Non Shift Personnel Only
Compensatory time may be granted in lieu of overtime. Compensatory time may be accrued up to 80
hours for day personnel. The employee shall have the option of overtime or compensatory time.
Compensatory time will be given at the rate of time - and - one -half.
Section I - Specialist Pay
Employees who meet the following criteria are eligible to receive $50 a month for specialist pay.
Criteria: Employees shall participate in training and response for technical rescue. 50% attendance at
monthly technical rescue drills, as well as 50% attendance at quarterly exercises is required. In addition,
within one year of signing the letter of intent to participate, personnel shall meet the prescribed
standards for technician -level qualification in at least one of the following:
❑ Trench rescue
❑ Confined space rescue
❑ Structure collapse rescue
❑ Rope rescue
Attendance and qualification will be monitored on a six -month basis. Failure to meet minimum required
drills will constitute a loss of specialist pay — which will begin again once the employee meets the
qualification and training requirements over the next six -month review period.
Off duty participation in technical rescue training will be compensated with overtime or comp time as
outlined in Article IV of this union contract.
Employees who show up for a regularly scheduled drill that is subsequently cancelled will receive credit
for attendance. Employees who are on -duty and unable to attend a scheduled drill — either due to drill
location or emergency response — will not have that drill considered in the total number of drills for
attendance percentage.
J. Floater Incentive Pay: An employee who is assigned to be one of the Floater positions in the Fire
Department shall receive an additional 3% on their hourly wage, based on the rate of pay for their
specific classification, as listed in the current salary schedule.
ARTICLE V - PAID LEAVE BENEFITS
Section A — Vacation: Vacation leave is accrued on a bi- weekly bases. The hours per year divided
by 26 payperiods.
Vacation leave with pay will accrue to each member of the union working a 24 -hour shift schedule at
the following rate:
Maximum
Length in Service Shifts (24 hours) Hours Accrual
1 - 5 continuous years 5 shifts 120 240
6 -10 continuous years 7.5 shifts 180 360
11 -15 continuous years 10 shifts 240 480
16 -20 continuous years 12.5 shifts 300 600
21 continuous years 15 shifts 360 720
Vacation leave with pay will accrue to each member of the Union working an 8 -hour shift schedule at
the following rate:
Maximum
Length in Service Shifts (8 hours) Hours Accrual
1 - 5 continuous years 10 shifts 80 160
6 - 10 continuous years 15 shifts 120 240
11 -15 continuous years 20 shifts 160 320
16 -20 continuous years 25 shifts 200 400
21 continuous years 30 shifts 240 480
Vacation leave with pay will accrue to each member of the Union working a 9 -hour shift schedule (45
hour work week) at the following rate:
Maximum
Length in Service Hours/Year Accrual
1 - 5 continuous years 151 241
6 - 10 continuous years 196 331
11 -15 continuous years 241 421
16 -20 continuous years 286 511
21 continuous years 331 601
a. Vacation will be granted only after the completion of one (1) full year's service. Thereafter, the leave
credited for any month of service may be taken in any subsequent month.
b. Scheduling of vacation (vacation, "K" days, floating holidays) for the upcoming year will be
conducted by the second Tuesday of December. Leave requests will be picked based on department
seniority. Each member may take up to a maximum of nine consecutive shifts off per pick, after such
time the bid for vacation will rotate to the next senior person.
At the time of leave scheduling for the upcoming year, the Union will identify and guarantee a minimum
of four time periods (ABC, BCA, CBA) in which no leave will be granted. These "blocked periods"
will be exclusively used as dedicated training days to address state mandated training requirements.
Forty -five days shall be provided between the scheduled leave request to the first blocked training
period.
Aside from the "blocked periods ", leave requests conducted by the second Tuesday of December shall
be guaranteed provided that established department manning levels are maintained, with utilization of
the floater.
When the Department wishes to establish additional dedicated training in which no leave will be
granted, the Department shall identify the day(s) and place them on the leave calendar 45 days in
advance. Previously approved leave will not be rescinded to accommodate additional dedicated
training.
To decrease the likelihood of interruptions during the dedicated training periods, the City agrees to
provide first out EMS coverage by either using daytime employees when available, or two off duty
employees. EMS coverage assignments shall be filled in the same manner as overtime shift
assignments.
c. Unscheduled leave will be requested in advance and is subject to approval by the Department Head,
provided the unscheduled leave request will not interfere with the work of the department.
d. Previously approved leave may only be rescinded in the event of a catastrophic emergency.
e. No employee shall be permitted to accumulate vacation in excess of the amount earned in a two (2)
year period.
f. Personnel transferring from a 24 hour shift schedule to a 8 or 9 hour shift schedule, or vice versa,
shall, at the date of transfer, have their annual leave accumulation rate adjusted to reflect the new
working hours; no reduction or addition shall occur in previously accumulated annual leave.
Payment for Unused Vacation
Employees shall be paid for unused vacation leave accrued at their base hourly rate (i.e., straight time)
upon leaving City service; except no payment will be made for employees who terminate City service
during the initial probationary period.
Section B — Holidays
For the purposes of this contract period, the parties recognize the following holidays:
New Year's Day
Washington's Birthday
Memorial Day
Independence Day
Three (3) Floating Holidays
Labor Day
Veteran's Day
Thanksgiving Day
Christmas Day
Floating holidays for new employees shall be pro- rated, basis on the employee's hire date, as follows:
Date of Hire
January through April
May through August
September through December
Shall Receive
3 Floating Holidays
2 Floating Holidays
1 Floating Holiday
Each floating holiday shall be one 24 -hour shift to be taken as vacation, subject to department manning
requirements. The three floating holidays are excluded from cash payment as described below and are
taken in the same manner as vacation leave.
The named holidays above, excluding the floating holidays, shall not be observed, but shall be paid for
in cash at the individual employee's base rate of pay. These eight holidays shall have an annual value of
106 hours for each employee on a 24 -hour shift. Each individual holiday shall be equal to 13.25 hours
(106/8 holidays = 13.25 hours).
Holiday pay shall be paid, in arrears, twice annually, one -half the amount owed (i.e., 53 hours) on the
payday after July 4th, and the remaining half owed the last pay day of the calendar year.
Any employee absent because of illness, injury, or disability and scheduled to work on a named holiday,
shall have the value of one holiday (13.25 hours) deducted from the amount owed for the next holiday
payment. If an employee is absent for 28 consecutive days or more, the employee shall not receive
holiday pay from the 29th day on, regardless of whether or not they are scheduled to work the holiday.
Any employee who resigns, retires, or terminates during the year shall have their holiday pay pro -rated
for the number of holidays worked for that calendar year. Any new employee hired shall receive
holiday pay, pro -rated for the period of the calendar year worked, calculated from the employee's hire
date.
NOTE: The Firefighter /Paramedic and Lieutenant assigned as "floater" are included in the holiday pay
above for employees working a 24 -hour shift.
Section C - Sick Leave
Sick leave is a privilege and may only be used in the event of actual illness of the employee or family
member as defined in this Section.
LEOFF II employees newly hired shall be granted their first years' sick leave accrual in advance, equal
to 288 hours. At the end of the first year's employment, the employee shall continue their monthly
accrual of 24 hours /month.
24 hour shift employees: LEOFF 11
8 hour shift employees: LEOFF II
9 hour shift employees: LEOFF II
24 hours per month
16 hours per month
18 hours per month
Maximum Accrual: The maximum accrual of sick leave for LEOFF II employees is 2,000 hours.
Conversion of Sick Leave: Personnel transferring from a 24 -hour shift to an 8 or 9 hour shift, or vice
versa, shall at the date of transfer have their sick leave accumulation adjusted to reflect the new shift.
No reduction or addition shall occur to previously accumulated leave.
Notification of Sick Leave: In the event an employee is sick and unable to report to work, the
employee shall notify the Department as soon as possible, but in no event, no later than one hour prior to
the beginning of their shift. Documented abuse or misuse of sick leave shall result in disciplinary action.
Proper Use of Sick Leave: Where the facts are established to the satisfaction of the Department Head,
sick leave may be used for the following reasons, with approval of the Fire Chief:
1. Illness or injury to the employee, on or off the job.
2. Illness or injury to an immediate family member requiring the attendance of the employee to care
for the family member. For purposes of this subsection, family members shall be defined as
spouse, children, step - children, parents, and grandparents.
3. Funeral /bereavement leave: Sick leave used for funeral or bereavement leave shall be limited to
three shifts in any one instance unless approved by the Department Head for additional time.
Duration of Sick Leave Use: An employee requesting sick leave may use such time for actual illness
or injury as defined in this section. If the Department Head has reasonable cause to believe that the
employee has abused or misused sick leave, the Department Head may require a doctor's letter for
verification of illness for the employee or family member.
Sick leave may also be used for medical, optical, or dental appointments, and may be used in 30- minute
increments.
Section D - Family Leave
Pursuant to the City Personnel Policy and Procedures Manual, Section 7.06, an employee is entitled to
up to 12 weeks of family leave to care for a newborn child, newly adopted child, or a child under 18
years of age with a terminal health problem. See City Personnel Policy and Procedures Manual, Section
7, Leave of Absence, 7.06, Family Leave. Personnel utilizing leave for FMLA shall be prohibited from
all shift work, responses or training activities.
ARTICLE VI - HEALTH BENEFITS
A. Medical, Dental and Vision Coverage
Medical Coverage:
Medical Insurance will be the AWC HealthFirst plan. Employees shall pay 12.5% of the
monthly medical premium for dependents only. Employees are covered at 100% paid by the
City. The employees 12.5% contribution toward the medical premium will become effective
October 2013.
The City shall provide $250 to each employee enrolled in HealthFirst in January, to cover
incidental co -pays related to the medical plan. This payment may be made by the employer into
the AFLAC FlexPlan, on an individual election basis, subject to the terms of the FlexPlan benefit
program. This will avoid payroll taxes on the $250, otherwise it is taxable earnings.
The City agrees to maintain the existing benefits for the duration of the contract. The parties
agree that any changes made by AWC to the medical plan level of benefits shall be incorporated
as part of this document. If there are changes to the medical benefits the City will notify the
Union. Either party may request impact bargaining on these changes.
Dental coverage shall be paid for by the City, for the life of the agreement, for the AWC Dental
Plan F.
Vision coverage shall be paid for by the City and coverage shall be through the AWC Vision
Service Plan, $25 deductible option.
The City reserves the right to change insurance carriers as long as the employee benefits are not
affected. Any such change will be coordinated with IAFF #656.
Wellness Benefit: The City agrees to provide $5,000 for a Fire Department Wellness Benefit,
beginning in the 2012 budget. The City and the Union agree to establish a committee in 2011 to
develop the wellness program criteria of how this money will be used. The Committee will have
representatives from the Fire Union, Fire Management, and Human Resources. The funds will be
in the Fire Department Budget.
B. Crisis /Trauma Counseling
The City agrees to provide crisis /trauma counseling for on-the-job incidents for employees. The
crisis /trauma counseling may be on a group or an individual basis. Requests for such counseling
shall be made to the Fire Chief.
The City further agrees to expand coverage beyond the medical plan coverage to include
coverage for out - patient psychological services for employees up to ten (10) visits per year. The
claims would be processed through the health plan, with unpaid charges up to the 10 visits paid
for by the City.
Employees will be responsible for submitting receipts or Explanations of Benefits for charges.
City liability will not include charges in excess of usual and customary.
C. Term Life Insurance The City agrees to provide term life insurance equal to one -times the
employees annual salary, rounded to the nearest thousand, with a maximum policy of $50,000.
The terms and conditions of the life insurance policy are as listed in the plan policy provided to
employees.
D. Employee Assistance Program
The City agrees to maintain an Employee Assistance Program for the duration of the
Agreement.
E. WSCFF Retiree Medical Trust The City shall make a deduction from the employees pay
check and such contribution shall be on a pre -taxed basis from the base salary of each LEOFF II
employee. The contributions shall be payable to the Washington State Council of Firefighters
Employee Benefit Trust. The contribution rate shall be deducted from the employee's paycheck
on a pre -taxed rate of $75.00 per month, or as amended by the Board of Trustees. These
contributions shall be included as salary for purposes of calculating retirement benefits.
ARTICLE VII - GRIEVANCE PROCEDURE
A grievance is defined as a complaint by an employee concerning the interpretation or application of this
Agreement. A grievance may be filed when an employee believes an injustice has been done because of
an unfair application of a Department rule /regulation or policy.
Disciplinary appeals are excluded from this procedure, which are subject to the Civil Service ordinance,
rules and regulations of the Civil Service Commission.
For purposes of this grievance procedure, a working day is defined as a calendar day, excluding
Saturday, Sunday, and legal holidays.
Time Limits
Time limits are established to settle grievances quickly. Time limits may be extended by mutual
agreement of the parties. If the grievance is not resolved with the decision rendered, it is the grievant's
responsibility to initiate action which submits the grievance to the next step within the time period
specified. Failure of the employee/Union to submit the grievance within the time limits specified shall
terminate the grievance process and the matter shall be considered resolved. Failure of the City to
respond within time limits will allow the grievance to automatically proceed to the next level of the
grievance procedure.
Rights and Restrictions of the Parties
1. A party to the grievance shall have the right to record a grievance meeting at the expense of the
requesting party.
2. An employee may have a representative present at all steps of the grievance procedure.
3. Grievances of an identical nature involving an alleged violation of the same Article, Section, etc.,
concerning the same subject matter may be consolidated.
Grievance Steps:
Step 1 - Union Grievance Committee
A grievance may be initiated by an employee submitting a written grievance to the Union Grievance
Committee providing:
A. The nature of the grievance;
B. Alleged violation by Contract Section, Department Rule /Regulation, Policy, etc.; and
C. The desired resolution, together with any supporting documentation attached to the written
grievance.
The grievance must be submitted within twenty (20) working days of the alleged violation or within
twenty (20) working days of the date the employee had knowledge of the occurrence.
The Union Grievance Committee shall review and determine if the grievance is justified. If, in the
opinion of the Grievance Committee, the grievance is not valid, no further action shall be taken.
If the Union Grievance Committee determines that the grievance is valid, the Union and /or the
employee may present the grievance to the next level of the grievance procedure, the Department Head.
Step 2 - Department Head
Within ten (10) working days of receipt of the grievance by the Union Grievance Committee, the
grievance shall be forwarded to the Fire Chief who shall review the grievance and meet with the
employee and /or representative, if requested, as soon as possible to review the matter and shall issue a
written decision within five (5) days after such a meeting. If the grievance is not resolved to the
satisfaction of the employee/Union after receipt of the Department Head's written decision, the matter
may be referred to Step 3 of the Grievance Procedure, the City Manager.
Step 3 - City Manager
The Union has five (5) days in which to submit the written grievance to the City Manager after receipt
of the Department Head's written decision. The City Manager will meet with the grieved employee and
representative, if requested, Department Head, and Human Resources Manager to review the grievance
and all supporting documentation. After that meeting, the City Manager has ten (10) working days to
issue a written decision concerning the grievance. If the decision of the City Manager does not resolve
the grievance to the satisfaction of the employee/Union, the grievance may be submitted to the final step
of the Grievance Procedure, binding arbitration. A request for binding arbitration must be submitted to
the City Manager within ten (10) working days after receipt of the decision of the City Manager.
Step 4 - Binding Arbitration
The Union and the City will jointly request from the American Arbitration Association a list of seven (7)
arbitrators and upon receipt of this list, the parties will toss a coin to see who strikes the first name and
then each shall alternately strike a name, to arrive at an arbitrator who will hear the grievance.
However, the parties may mutually agree to an arbitrator without using the above arbitration service.
The parties agree that the grievance shall be heard, before the arbitrator selected, at the earliest possible
date. The decision of the arbitrator shall be final and binding upon the parties. However, the arbitrator
shall not have the ability to alter or amend any portion of the labor Agreement.
The cost of the arbitration process shall be shared equally between the parties. Any cost or fees related
to the presentation of the case for each respective party shall be the responsibility of that party and shall
not be shared as part of the arbitrator's expenses.
The arbitrator shall issue a written decision to the parties within thirty (30) days of the close of the
hearing.
ARTICLE VIII - DURATION
The parties agree that the term of the Labor Contract between the City of Port Angeles and IAFF Local
#656 shall be January 1, 2013 through December 31, 2014.
IN WITNESS WHEREOF, we attach our signatures this day of September 2013.
CITY OF PORT ANGELES IAFF LOCAL # 656
Cherie Kidd, Mayor Mike Sanders, Union President
Dan McKeen, City Manager Jeremy Church, Negotiation Team Member
Bob Coons, Human Resource Manager Andrew Cooper, Negotiating Team Member
Tyler Bieker, Negotiating Team Member
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Addendum "A"
$21.237 $2,208.65 $4,785 $57,425
$21.867 $2,274.17 $4,927 $59,128
$23.003 $2,392.31 $5,183 $62,200
$24.173 $2,513.99 $5,447 $65,364
$25.402 $2,641.81 $5,724 $68,687
$26.714 $2,778.26 $6,020 $72,235
$22.317 $2,320.97 $4,642 $60,345
$23.426 $2,436.30 $4,873 $63,344
$24.577 $2,556.01 $5,112 $66,456
$25.789 $2,682.06 $5,364 $69,733
$27.066 $2,814.86 $5,630 $73,186
$28.526 $2,966.70 $5,933 $77,134
$29.959 $3,115.74 $6,231 $81,009
$30.506 $3,172.62 $6,345 $82,488
$31.423 $3,267.99 $6,536 $84,968
$21.480 $2,233.92 $4,840 $58,082
$22.098 $2,298.19 $4,979 $59,753
$23.212 $2,414.05 $5,230 $62,765
$24.359 $2,533.34 $5,489 $65,867
$25.564 $2,658.66 $5,760 $69,125
$26.851 $2,792.50 $6,050 $72,605
$21.940 $2,281.76 $4,944 $59,326
$22.558 $2,346.03 $5,083 $60,997
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MINUTES
PLANNING COMMISSION
Port Angeles, Washington 98362
August 28, 2013
6:00 p.m.
ROLL CALL
Members Present: Thomas Davis, David Miller, Tim Boyle, Duane Morris,
Scott Headrick , George Reimlinger
Members Absent: Doc Reiss
Staff Present: Scott Johns, Sue Roberds, Nathan West, Heidi Greenwood
Public Present: Charlie Smith
PLEDGE OF ALLEGIANCE
Chair Boyle opened the regular meeting at 6:00 p.m. and led the Pledge of Allegiance.
APPROVAL OF MINUTES
Commissioner Miller moved to approve the regular meeting minutes of July 24, 2013. The
motion was seconded by Commissioner Reimlinger and passed 6 — 0.
CONSIDERATION OF FACADE AND SIGN GRANT APPLICATIONS
Associate Planner Scott Johns provided a complete description of the five facade grant
applications that were submitted to the City for redevelopment of three waterfront properties in
conjunction with the City's redevelopment of the shoreline waterfront through use of a Power
Point display. Mr. Johns responded to various questions from Commissioners regarding the
proposals.
Community & Economic Development Director Nathan West stated that approval of the
facade grant applications in no way constitutes approval from a building perspective of any of
the development proposals. Each proposal will require permitted through standard building
permits. Mr. West added that all property owners along Railroad Avenue had been contacted
relative to the application opportunity but only the five applications presented were submitted
from three property owners.
Charlie Smith, Lindberg and Smith Architects, 616 South Peabody, stated that the only
uncertainty in the application submitted for the Pacific Rim Hobby Shop is whether the west
door will be walled over or will remain as an access. The owners are currently out of town and
so he hasn't been able to get an absolute confirmation of the intent at this time.
In response to Commissioner Boyle, Director West noted that this is a reimbursement grant so
the activities are paid for by the private sector with a percentage reimbursement per the grant
Planning Commission Minutes
August 28, 2013
Page 2
award once the bills are submitted. Mr. West added, in response to Commissioner Reimlinger,
that the projects are nearly ready to go with expected completion by spring, 2014.
Commissioner Headrick asked for further explanation as to requirements for the facade grant
program. Director West briefly explained that the program goals is to enhance the value of
private property that results in an increase in assessed value. The City is interested in creating
facelifts within the public realm. The visual impact along arterial streets is a primary goal. The
overall improvement to neighboring properties is important. In this round, a focus has been
made to improve the Railroad Avenue neighborhood block. A neighborhood block approach is
effective and will be used in the future. The grant is intended to incentivize private property
owners to invest in the City of Port Angeles. Planner Johns noted that an evaluation, based on
the specified grant criteria, for each grant application was included in the submitted materials to
the Commissioners. Mr. Headrick noted that the new deck for Bar Hop Brewery is much more
than a facade improvement; it is an extension of the floor area of the use. He wondered how
additions are reviewed relative to the grant opportunity. Mr. West stated that improvements to
the Bar Hop Brewery building (112 West Railroad) will substantially improve the industrial
warehouse frontage. A big part of the project is to restore the warehouse character while
presenting a more upscale look that features some of the historic features of the building such as
loading dock and doorways.
Commissioner Davis noted that the cost estimates seem vague and asked if the landscaping
costs seem appropriate. Director West noted that the submitted estimates for landscaping of the
vacant property between 112 and 128 West Railroad Avenue, each billing will be scrutinized
when submitted for necessity and, if not found to be fiscally responsible, the City may not honor
the billing.
Charlie Smith explained types of materials. Commissioner Morris said that he appreciated the
intent to maintain the historical character of the warehouse building while upgrading building
materials and use.
Director West encouraged Commissioners to suggest improvements to the grant program
including conditions or features of improvements that are considered to be important.
In response to Commissioner Davis, Mr. Johns stated that the Pacific Rim Hobby shop was
the original freight station not the train station so it is not listed as a building of historic
significance. It is in approximately the original location on the site. There will be no extreme
modification to the building as a result of the proposed improvements.
Mr. West added that if there are sufficient funds available, the semaphore (railroad lighting
feature) may be updated with new paint as well. The semaphore is not part of the building but it
is an interesting site feature.
Following close of the public hearing, Commissioner Miller moved to approve the facade
grant applications as presented. Commissioner Headrick seconded the motion, which
passed 6 — 0.
Planning Commission Minutes
August 28, 2013
Page 3
COMMUNICATIONS FROM THE PUBLIC
None
STAFF REPORTS
Proposed Tree Ordinance —
Planner Johns explained that the current draft ( #4) of the Street Tree Ordinance continues to be
vetted. Staff is revising the Community Forester's authority to be more of an advisory staff level
than is currently proposed; no permit will be required other than a Right of Way Use Permit,
revision to the violations section so that unknowing actions are not made to be a criminal
offense; standards will be in the Urban Standards and Guidelines rather than in the ordinance.
Director West stated that what the City would really like to get across is a positive message of a
recognition that trees are very important in providing canopy, atmosphere, storm water, and
energy functions that are all benefits bring to community.
Commissioner Morris suggested that an article be placed in the PDN to allow members of the
public to be educated about the value of trees to the entire community. Commissioner Davis
suggested that public workshops be conducted.
Commissioner Boyle believes that creation of an ordinance educating the public of the value of
trees provides leadership while encouraging improvements to continue
Staff will present continuing updates and will get this squared away very soon and will set a
public hearing for early fall.
Commissioner Morris felt that the Community Forester should be a certified arborist. Mr. Johns
stated that the Forester may not be an ISA Arborist. A certified arborist is likely not an expense
the City is ready to take on.
Mr. Johns noted that we are approaching yet another milestone with acceptance of the City's
Shoreline Master Program. A revised, revised document is once more being readied for
submittal to the Department of Ecology. It is believed that the document is close to being
approval ready at this point.
Director West noted that Ben Braudrik has been hired as the City's Assistant Planner and he
will report for work September 16.
REPORTS OF COMMISSION MEMBERS
Commissioner Headrick will not be available for the September 11 meeting
Planning Commission Minutes
August 28, 2013
Page 4
ADJOURNMENT
The meeting adjourned at 7:15 p.m.
Sue Roberds, Secretary Tim Boyle, Chair
PREPARED BY: S. Roberds
CITY OF
WASHINGTON, U.S.A.
CITY COUNCIL MEMO
DATE: September 17, 2013
TO: CITY COUNCIL
FROM: Craig Fulton, Director of Public Works & Utilities
SUBJECT: Olympic Discovery Trail Easement Amendment
Summary: The week of September 16th to 20th, 2013, the City Manager intends to sign and have
recorded an amendment to the existing temporary easement with Rayonier, Inc., to realign and put
into usage the portion of the trail that will go over the new bridge that was constructed as part of
the CSO Phase 1 project.
Recommendation: For informational purposes only.
Background /Analysis: The week of September 16th to 20th, 2013, the City Manager intends to
sign and have recorded an amendment to the existing temporary easement with Rayonier, Inc., to
realign and put into usage the portion of the trail that will go over the new bridge that was
constructed as part of the CSO Phase 1 project. The amendment will be signed based on prior City
Council approval for the City Manager to execute all documents necessary for the purchase
agreement of land and the tank that was acquired from Rayonier by the City. This easement was a
planned action related to the purchase agreement. The City intends to do a small opening event to
commemorate this improvement to the trail system. The trail will continue to be open along the
amended trail easement until such time as a permanent easement is established near the end of the
project.