HomeMy WebLinkAboutMinutes 08/13/2013Special City Council Meeting
Utility Advisory Committee
Jack Pittis Conference Room
Port Angeles, WA 98362
August 13, 2013
SPECIAL MEETING — 2:00 p.m.
REGULAR MEETING - 3 :00 p.m.
I. Call To Order — Special Meeting at 2:00 p.m.
Chairman Dan DiGuilio called the special meeting to order at 2:00 p.m.
II. Roll Call
UAC Assigned
Councilmembers Present: Dan Di Guilio, Cherie Kidd, Sissi Bruch,
Other Councilmembers
Present: Patrick Downie
Staff Present: Bill Bloor, Phil Lusk
III. Conduct Utility Advisory Committee Member Interviews:
2:15 p.m. Lynn Bedford
2:35 p.m. Hershel Lester
IV. Discuss qualifications of applicants / determine recommendation to City Council for a
community representative member of the Utility Advisory Committee.
A discussion was held regarding the qualifications and the determination was to recommend the
appointment of Ms. Lyrin Bedford, PhD as the Citizen -At -Large Representative, to fill the
unexpired term until February 28, 2014.
V. Adjournment: 2 :45 p.m.
VL Call To Order -- Regular Meeting
Chairman Dan DiGuilio called the meeting to order at 3:00 p.m.
VII. Roll Call
UAC Assigned
Councilmembers Present: Dan Di Guilin, Cherie Kidd, Sissi Bruch,
Other Councilmembers
Present: Patrick Downie
Page 1 of 4
Utility Advisory
Committee Members
Present:
Utility Advisory
Committee Members
Absent:
Staff Present:
Others Present:
VIII. Approval of Minutes
Dean Reed (4 :12)
Paul Elliot
Glenn Cutler, Phil Lusk, Mike Puntenney, Kathryn Neal, Sondya
Wray, Bill Bloor, Gregg King, Therese Agesson, Nathan West,
Jonathan Boehme
Lee Whetham — City Council Candidate Position #2
Chairman Dan Di Guilio asked if there were any corrections to the minutes of June 21, 2013 and
July 9, 2013. Sissi Bruch moved to approve the minutes. Cherie Kidd seconded the motion, which
carried unanimously.
IX. Late Items:
Recommend Appointment of a Utility Advisory Committee Citizen -At -Large Representative
X. Discussion Items:
A. Bonneville Power Administration Technology Innovation Demand Response
Project Operating Agreement
Phil Lusk, Deputy Director of Power & Telecommunications Systems overviewed
Bonneville Power Administration's Technology Innovation Demand Response Project
Operating Agreement. An award in an amount not to exceed $425,000 has been offered to
the City, which requires a separate Operating Agreement to the Implementation Agreement
which was approved in January 2013. There was a brief discussion.
Cherie Kidd moved to forward a favorable recommendation to City Council to approve
and authorize the City Manager to sign an Operating Agreement with the Bonneville
Power Administration for up to $425,000 for the Demand Response Demonstration
Market Project, and to make minor modifications to the agreement, if necessary.
Patrick Downie seconded the .notion, which carried unanimously.
Page 2 of 4
B. Peabody Culvert Analysis for CSO Phase II Design/Project WW10 -2008
Professional Services Agreement with Brown & Caldwell, Inc., Amendment 16
Kathryn Neal, Engineering Manager, discussed the Peabody Culvert Analysis for the CSO
Phase II Design Project. An investigation of the current conditions of the Peabody Creek
culvert under Lincoln Street and the nearby soils is necessary. Results will help the guide the
design of the Front Street Diversion Sewer. There was a lengthy discussion.
Patrick Downie moved to forward a favorable recommendation to City Council to
approve and authorize City Manager to sign Amendment 16 to the Agreement for
Professional Services with Brown and Caldwell in an additional amount not to exceed
$115,483, which increases the maximum compensation for CSO Phase 2 design to
$2,560,093 and to make minor modifications to the agreement, if necessary. Cherie
Kidd seconded the motion, which carried unanimously.
C. Department of Ecology Municipal Stormwater Capacity Grant Acceptance
Jonathan Boehme, Stormwater Engineer reviewed the grant acceptance from the Department
of Ecology. They have offered the City a Municipal Stormwater Capacity Grant of $50,000
to implement the Western Washington Phase II Municipal Stormwater Permit, They have
also offered an additional $1 20,000 grant for preconstruction planning and design
requirements for the storm water projects that include water quality improvements. There was
a brief discussion.
Sissi Bruck moved to forward a favorable recommendation to City Council to
authorize the City Manager to sign the grant acceptance intent notice and agreement
with the Department of Ecology under the Municipal Stormwater Capacity Grant
Program in the amount of
$170,000. Patrick Downie seconded the motion, which carried unanimously.
D. 4th Street Stormwater Improvement Project/DR03 -2009 Professional Services
Agreement with PACE Engineers, Inc., Amendment No. 4
Kathryn Neal, Engineering Manager and Mike Puntenney, City Engineer, discussed the 4th
Street Stormwater Services Agreement. In order to complete the design and proceed to
construction it is necessary to modify parts of the design to comply. A review of six different
project design feature alternatives and each of their costs implications. There was a lengthy
discussion.
A recommendation was made that staff will bring the 4th Street Stormwater
Improvement Project/DR03 -2009 Professional Services Agreement with PACE
Engineers, Inc., Amendment No. 4 to Council in consideration with additional
information on the design feature specifics and budget information.
Page 3 of 4
E. Recommend Appointment of a Utility Advisory Committee Citizen -At -Large
Representative
One of the Utility Advisory Committee community representatives resigned in May 2013.
The City Manager's office sought applicants for the open position. Two applications were
received. In accordance with the City Council Rules of Procedure, the City Councilmembers
assigned to the Utility Advisory Committee reviewed applications and interviewed the
candidates in open session during a special UAC meeting on August 13, 2013.
Sissi Bruch moved the recommendation that the City Council appoint Ms. Lynn
Bedford, PhD as Citizen -At -Large Representative, to fill the unexpired term until
February 28, 2014. Cherie Kidd seconded the motion, which carried unanimously.
VI. Information Only Items:
VIL Next Meeting Date: September 10, 2013
VIIL Adjournment: 4:35 p.m.
Cherie Kidd, Mayor
Autik4524/a
Jane, a Hurd, City Clerk
Page 4 of 4