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Home My WebLink AboutAgenda Packet 12/17/2013RT NGELES A1511i� G_r0 N, U.5 A, AGENDA CITY COUNCIL MEETING 321 East 51' Street December 17, 2013 REGULAR MEETING — 6:00 p.m. The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. Mayor to determine time of break. The items of business for regular Council meetings may include the following: A. CALL TO ORDER — REGULAR MEETING AT 6:00 P.M. B. ROLL CALL PLEDGE OF ALLEGIANCE CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Mayor For A Day Recognition 2. Recognition — Councilmember Brooke Nelson C. PUBLIC COMMENT - D. LATE ITEMS TO BE PLACED ON THIS OR FUTURE AGENDAS - E. CONSENT AGENDA / Approve 1. City Council Minutes: November 19th, December 3rd, and December Ioth, 2013 ......................................................E-1 2. Expenditure Approval List: 11/23/2013 to 12/06/2013 for $4,560,372.35.................................................................E-10 3. Olycap Senior Nutrition Program Agreement / Approve.............................................................................................E-37 4. Underground Cable Replacement, Project CL02-2011 l Final Acceptance................................................................E-43 5. C Street Extension/Stormwater Rehabilitation, Projects GG02-2003, WT02-2009, DR02-2011 l Final Acceptance E-44 6. 2012 Alley Paving, Project TR04-05 /Final Acceptance.............................................................................................E-45 7. Olympic Peninsula Humane Society Contract l Approve 2014 Services Agreement with OPHS for $41,648 ............E-46 8. OPSCAN Engineering Study/ Approve contract with ADCOMW Engineering Company for $73,350 ......................E-59 9. Lodging Tax Advisory Committee Appointment /Appoint ........................................................................................E-70 10. Electric Utility Easements /Approve...........................................................................................................................E-71 11. WSDOT Reciprocal Maintenance Agreement Amendment No. 1 and 2014 Task Assignment /Approve.................E-75 12. Stormwater Education and Outreach Services Interlocal Agreement with Kitsap County l Approve Interlocal Agreement with Kitsap County in an annual amount not to exceed $8,290 ..................................................................................E-80 13. Utility Advisory Committee — Medic 1 Representative/ Appoint................................................................................ E-91 14. Port Angeles Fire Department Purchasing Agreement — Defibrillator l Approve Interlocal Agreement with National Purchasing Partners and Purchase Agreement with Zoll Medical Corp. for $34,401.26 ...........................................E-95 15. Port Angeles Fire Department Purchasing Agreement — Thermal Imaging Cameras /Approve Purchase Order with Sea Western Firefighting Equipment in the amount of $30,894...................................................................................E-102 16. Audio Visual and Sound Equipment Upgrades for Council Chambers and Jack Pittis Conference Room l Approve purchase agreement with AVI-SPL, not to exceed $35,999.25.................................................................................... E-104 F. QUASI-JUDICIAL MATTERS — REQUIRING PUBLIC HEARINGS (6:30 P.M. or soon thereafter)...............................................................................................................................None Mayor to determine time of break / Hearing devices available for those needing assistance. December 17, 2013 Port Angeles City Council Meeting Page - 1 G. PUBLIC HEARINGS — OTHER (6:30 P.M. or soon thereafter)...........................................................None H. ORDINANCES NOT REQUIRING PUBLIC HEARINGS 1. 2013 Budget Amendment 43/Conduct Second Reading and Adopt Ordinance.......................................................... H-1 2. 2013 Fund Closures/ Conduct Second Reading and Adopt Ordinance.......................................................................H-10 I. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS ........................................................None J. OTHER CONSIDERATIONS 1. Capacity Provisioning Inc. Agreement........................................................................................................................J-1 2. Port Angeles Regional Chamber of Commerce Semi -Annual Report (verbal report).................................................None 3. Lodging Tax Advisory Committee Recommendation.................................................................................................J-7 K FINANCE 1. Grant Approval for 181' and N Street Overlay Improvements....................................................................................K-1 2. 2014 Cultural Resources and Archaeological Services Agreement...........................................................................K-2 3. Rayonier Diffuser Repair/Modification, Project WW08-2008 (US06-01), Change Order 2 .....................................K-4 4. Port Security Grant Funding........................................................................................................................................K-6 L. COUNCIL REPORTS - M. INFORMATION City Manager Reports: 1. November Building Report .........................................................................................................................................M-1 2. City Hall Improvements..............................................................................................................................................M-2 3. WTIP West End Park — 100% Design.........................................................................................................................M-4 N. EXECUTIVE SESSION - None. O. ADJOURNMENT - PUBLIC HEARINGS Public hearings are set by the City Council in order to meet legal requirements. In addition, the City Council may set a public hearing in order to receive public input prior to making decisions, which impact the citizens. Certain matters may be controversial, and the City Council may choose to seek public opinion through the public hearing process. Mayor to determine time of break / Hearing devices available for those needing assistance. December 17, 2013 Port Angeles City Council Meeting Page - 2 PUBLIC INTEREST SIGN-UP SHEET PART NEL WASH I NGT 4 N, U. S. A. DATE OF MEETING: December 17, 2013 You are encouraged -to sign below if: CITY COUNCIL REGULAR MEETING LOCATION: City Council Chambers 1. You are here to listen to the City Council discussion on a particular agenda item; 2. You want to speak during the Public Comment period of the agenda. If several members of the public are interested in a particular agenda item, the Mayor may move that item so it is discussed earlier in the meeting. Also, the Mayor may use the information provided to organize the Public Comment period. During the Public Comment portion of the meeting, the Mayor will invite citizens to talk with the Council about topics that are not scheduled for public testimony on the evening's agenda. Prior to the start of the "Public Comment" portion of the public hearing, all persons wishing to be heard are asked to sign in with the Clerk, giving their names and addresses, and topic. The Mayor may arrange the order of speakers so that testimony is heard in the most logical groupings. To allow time for the Council to complete its legislative agenda, comments should be limited to no more than 5 minutes per person and a total of 15 minutes for this comment period. At the discretion of the Mayor, these time periods may be lengthened or shortened. Following any public comment, the Mayor may allow time, limited to five minutes, for response from City Council members and/or City staff, No speaker may convey or donate his or her time for speaking to another speaker. If many people wish to speak to a particular issue, the Mayor may limit the total amount of time dedicated to that single issue. Written comments may be submitted into the record of a Council meeting by presenting the written document to the Clerk prior to the meeting, in which case a copy of the document will be provided to each Council Member, but the document will not be read aloud; or a document may be distributed to the City Council, with a copy to the Cleric, by a speaker while the speaker is addressing the Council, G:1GrouplC1erk\FormslCounci1 Attendance Roster.doc CITY COUNCIL MEETING Port Angeles, Washington November 19, 2013 CALL TO ORDER -SPECIAL MEETING Mayor Kidd called the special meeting of the Port Angeles City Council to order at 5:05 p.m. ROLL CALL Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, Gase and Nelson. Members Absent: None Staff Present: Manager McKeen, Attorney Bloor, Clerk Hurd, T. Gallagher, B. Olson, N. West and B. Coons. EXECUTIVE/CLOSED SESSION Based on input from Attorney Bloor, Mayor Kidd announced the need for an Executive Session, under authority of RCW 42.30.110(1)(i), to discuss potential litigation with legal counsel and for a Closed Session under authority of RCW 42.30.140(4)(b), to adopt the strategy or position to be taken by the governing body during the course of any collective bargaining, for approximately 45 minutes. The Executive Session convened at 5:06 p.m. The Executive/Closed Session concluded at 5:50 p.m. No Action was taken. ADJOURNMENT Mayor Kidd adjourned the meeting at 5:50 p.m. CALL TO ORDER -REGULAR MEETING Mayor Kidd called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. ROLL CALL Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, Gase and Nelson. Members Absent: None. Staff Present: Manager McKeen, Attorney Bloor, Clerk Hurd, C. Delikat, K. Dubuc, C. Fulton, T. Gallagher, B. Olson, N. West, K. Neal, M. Puntenney and D Bellamente. PLEDGE OF ALLEGIANCE Deputy Mayor Collins led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. National Adoption Month Mayor Kidd presented Suzanne Hayden, President of the Adoption Advocates International, with a proclamation in recognition of November as National Adoption Month. Mayor Kidd presented Clerk Hurd with flowers in recognition of her hard work during the recent staff shortage. She also thanked all the Councilmembers who ran for election or re-election and congratulated them on their success. PUBLIC COMMENT Devon Graywolf, 438 Lopez, spoke in opposition to cutting trees at Lincoln Park and suggested designating the park as a monument. Priscilla Schloss, 1225 Columbia St., spoke in opposition to fluoridating the City's water supply. E-1 Judi Hangartner, 1815 E. 41h St., spoke in opposition to smart meters. Darlene Schanfald, PO Box 2664, Sequim, presented a recently developed brochure by the Olympic Environmental Council regarding the Port Angeles Harbor clean-up. Peter Ripley, 114 E. 61h St. #102, spoke in opposition to cutting trees at Lincoln Park, fluoridation, smart meters, and congratulated all the councilmembers on winning the recent election. Phelps Freeborn, 123 Lone Pine Rd., spoke regarding the Washington State Department of Ecology and the Port Angeles Harbor clean-up process, and the lack of equality between what DOE requires of the City of Port Angeles in comparison to what they require of their own operations. Virginia Leinart, 3002 S. Peabody, spoke in opposition to smart meters and fluoridation. PUBLIC HEARINGS — OTHER 1. 2014 Proposed Budget Manager McKeen and Chief Financial Officer Olson conducted a PowerPoint presentation regarding the 2014 Proposed Budget. Council discussion followed. Mayor Kidd opened the public hearing at 7:00 p.m. Candace Pearce, President of the Olympic Peninsula Humane Society, discussed current contract negotiations with the City, and stated if the City budgeted a decrease in the 2014 contract, the Humane Society could only sign a contract for one year. She also proposed an alternative, which included increased funding over three years. Jody Moss, Executive Director of United Way, thanked Council for restoring funding in the 2014 Budget for Health and Human Service. Don Bradley, United Way Board member, thanked Council for its support of Health and Human Services funding, and provided a brief overview of how these dollars are being spent in the community. Maggie Fricker, representing First Step, thanked Council for its support of Health and Human Services funding. Larry Little, Volunteer In Medicine of the Olympics representative, thanked Council for its support of Health and Human Services funding. Becca Korby, Executive Director of Healthy Families, thanked Council for its support of Health and Human Services funding. Melvin Worman spoke in opposition to smart meters. Mary Budke, Executive Director of Boys and Girls Club, thanked Council for its support of Health and Human Services funding. Peter Ripley, 114 E. 61h St., thanked Council for its support of Health and Human Services funding. Mayor Kidd continued the Public Hearing at 7:26 p.m. Mayor Kidd conducted a first reading of the ordinance by title, entitled, AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2014 Budget for the fiscal year ending December 31, 2014. E-2 Chief Financial Officer Olson highlighted some minor changes to Exhibit "A" to the Budget Ordinance. Council discussion followed. Mayor Kidd recessed the meeting for a break at 7:52 p.m. The meeting reconvened at 8:02 p.m. CONSENT AGENDA Council briefly discussed the items included in the Consent Agenda. It was moved by Collins and seconded by Bruch to approve the Consent Agenda to include: 1. City Council Minutes: October 151' and 22nd; November 51h and 121', 2013 2. Expenditure Approval List: 10/26/2013 to 11/08/2013 for $1,886,331.20 3. Equipment Purchase: Dump Truck Bed and Snow Plow Retrofit / Award contract to Northend Truck Equipment, Inc., in the amount of $28,249. 4. FEMA Port Security Grant Memorandum of Agreement — Waterfront Improvement Project. Motion carried 7-0. OTHER CONSIDERATIONS 1. Stormwater Capital Project Pre -Construction Design Professional Services Agreement Public Works and Utilities Director Fulton introduced the Stormwater Capital Project Pre -Construction Design Professional Services Agreement, explaining moving forward with the design would allow the City to take advantage of grants and other funding for the project. Engineering Manager Neal conducted a brief presentation on the professional services agreement and stated the design work would enable the City to apply for competitive construction funding grants from the Department of Ecology. Council discussion followed. It was moved by Downie and seconded by Collins to Approve and authorize the City Manager to sign a Professional Services Agreement with Herrera Environmental Consultants in an amount not to exceed $119,844, and to make minor modifications to the agreement, if necessary. Council discussion followed. Motion carried 7-0. 2. Brown & Caldwell Project 06-01, Amendment 18 — Front Street Stormwater Separation Project Deputy Director of Engineering Puntenney provided a brief description of the Front Street Stormwater Separation Project, stating the project was part of the City's efforts to address infiltration and inflow issues in our waste water sewer system. Council discussion followed. It was moved by Nelson and seconded by Downie to Approve and authorize the City Manager to sign Amendment No. 18 to the Professional Services Agreement with Brown and Caldwell in an additional amount not to exceed $67,234, which increases the maximum compensation for CSO Phase 2 design to $2,627,327 and to make minor modifications to the agreement, if necessary. Motion carried 7-0. 3. Landfill Bluff Cell Stabilization Professional Services Agreement with Herrera Environmental, Amendment 5 Engineering Manager Neal provided a brief overview of the project, stating the proposed amendment would prepare the design and contract documents for additional civil work as well as for the investigation of recently discovered pooling of groundwater. She also stated the Department of Ecology had requested additional funding for the project and this amendment would prepare us for that funding if it came through. Council discussion followed. It was moved by Downie and seconded by Bruch to Approve and authorize the City Manager to sign Amendment 5 to the Professional Services Agreement with Herrera Environmental Consultants in an amount not to exceed $282,555, which will increase the contract amount to $2,781,326, and to make minor modifications to the agreement, if necessary. Motion carried 7-0. AW CITY COUNCIL REPORTS Councilmember Gase thanked Council for the recognition of National Adoption month and for supporting him during his appointment on Council. Councilmember Downie spoke regarding his attendance at the National League of Cities Conference and stated the Esplanade is having a positive economic impact on Port Angeles, especially for businesses considering locating in the area. Mayor Kidd spoke regarding her attendance at the National League of Cities Conference and thanked Councilmember Gase for serving the Council during his short appointment. Deputy Mayor Collins spoke regarding the Annual Dry Creek Luncheon and his plans to attend again this year. Councilmember Bruch spoke regarding her attendance at the Pathways to Success seminar regarding economic development and stated November is also Native American Heritage month. Councilmember Di Guilio spoke regarding his attendance at the Red Cross Heroes dinner and their recognition of our Light Operations Manager Jim Klarr for his heroics in saving a life on the 81h Street Bridge. No other reports were given. INFORMATION Manager McKeen spoke regarding the reports in the packet. He asked Council to provide direction to staff regarding the monthly Farmers' Market Council table sessions for the winter months. Council agreed to continue the sessions during the whole year. Staff also provided an update on the recent rash of graffiti in the City. EXECUTIVE SESSION It was determined there was no need for an executive session. ADJOURNMENT Mayor Kidd adjourned the meeting at 8:51 p.m. Cherie Kidd, Mayor Janessa Hurd, City Clerk E-4 CITY COUNCIL MEETING Port Angeles, Washington December 3, 2013 CALL TO ORDER -SPECIAL MEETING Mayor Kidd called the special meeting of the Port Angeles City Council to order at 5:00 p.m. ROLL CALL Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Nelson and Whetham. Members Absent: Councilmember Downie. Staff Present: Manager McKeen, Attorney Bloor, Clerk Hurd, C. Fulton, B. Olson and N. West. Others: Dan Gase and Steve DiJulio EXECUTIVE SESSION Based on input from Attorney Bloor, Mayor Kidd announced the need for an Executive Session, under authority of RCW 42.30.110(1)(i), to discuss potential litigation with legal counsel for approximately 55 minutes. The Executive Session convened at 5:01 p.m. The Executive Session concluded at 5:55 p.m. No Action was taken. ADJOURNMENT Mayor Kidd adjourned the meeting at 5:55 p.m. CALL TO ORDER -REGULAR MEETING Mayor Kidd called the regular meeting of the Port Angeles City Council to order at 6:00 p.m. Clerk Hurd administered the Oath of Office to Lee Whetham and he was immediately seated at the Council dial. ROLL CALL Members Present: Mayor Kidd, Deputy Mayor Collins, Councilmembers Bruch, Di Guilio, Downie, Nelson and Whetham. Members Absent: None. Staff Present: Manager McKeen, Attorney Bloor, Clerk Hurd, C. Delikat, K. Dubuc, C. Fulton, T. Gallagher, B. Olson, N. West and D Bellamente. PLEDGE OF ALLEGIANCE Councilmember Whetham led the Pledge of Allegiance to the Flag. CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Sharon Adams — Recognition of Holiday Tree Donation Mayor Kidd presented Sharon Adams with a certificate of recognition for her donation of a Holiday Tree for the Port Angeles Downtown Tree Lighting. Mayor Kidd recessed the meeting for a break at 6:07 p.m. The meeting reconvened at 6:18 p.m. PUBLIC COMMENT Betsy Robbins, President of the Port Angeles Fine Arts Center Foundation, spoke on behalf of the Fine Arts Center and presented Council with a check for $25,000, towards operations of the Center. E-5 Bob Lumens, President of the Port Angeles Downtown Association Board, thanked Council for its support and provided a brief overview of recent events in the Downtown. Jeff Well, Owner of Rite Brothers Aviation, spoke in favor of removing trees at Lincoln Park so the Port Angeles Airport could operate without current or additional restrictions, and urged Council to move forward with the Port of Port Angeles as soon as possible. PUBLIC HEARINGS — OTHER 1. 2014 Proposed Budget Chief Financial Officer Olson introduced the 2014 Proposed Budget and briefly discussed the amendments to the Budget Ordinance Exhibit. Mayor Kidd continued the public hearing at 6:35 p.m. Vicci Rudin, Chair of the Port Angeles Fine Arts Center Board of Trustees, thanked Council and staff for clarifying the funding for the Port Angeles Fine Arts Center. Jody Moss, Executive Director of United Way, thanked Council for restoring funding in the 2014 Budget for Health and Human Services. Becca Korby, Executive Director of Healthy Families, thanked Council for its support of Health and Human Services funding. Scott Nagel, Executive Director of the Crab Festival, thanked Council for its courageous conversations regarding economic development funding and strategies in Port Angeles. He also discussed his role on the Lodging Tax Advisory Committee and stated he was looking forward to more work on specific marketing plans. Mayor Kidd closed the Public Hearing at 6:43 p.m. Council discussion followed. Mayor Kidd conducted a second reading of the ordinance by title, entitled, ORDINANCE NO. 3490 AN ORDINANCE of the City of Port Angeles, Washington, adopting the 2014 Budget for the fiscal year ending December 31, 2014. It was moved by Downie and seconded by Nelson to: Adopt the ordinance as read by title. Motion carried 7-0. CONSENT AGENDA Mayor Kidd removed Consent Agenda item Combined Sewer Overflow Loan Application, for discussion, at the request of Councilmember Bruch. It was moved by Di Guilio and seconded by Bruch to approve the Consent Agenda to include: 1. Expenditure Approval List: 11/09/2013 to 11/22/2013 for $2,119,119.27 2. 2013 Tree Trimming, Project WF -159010/03, Final Acceptance 3. Indigent Defense Contracts Extension Motion carried 7-0. 4. Combined Sewer Overflow Loan Application for Fiscal Year 2015, Project WWI 0-2008 Public Works and Utilities Director Fulton explained the application was needed to see if the City can obtain the low- interest loans it needs to move forward with the project. Council discussion followed. It was moved by Di Guilio and seconded by Nelson to: Authorize the City Manager to sign the Fiscal Year 2015 Funding Cycle Application certification, in an amount not to exceed $12,000,000. In addition, if a grant or loan is approved, authorize the City Manager to execute the agreement. Motion carried 6-1, with Bruch voting in opposition. ORDINANCES 1. 2013 Budget Amendment 43 Chief Financial Officer Olson introduced the proposed amendment and described many of the changes being made, explaining the need for the amendment. Council discussion followed. Mayor Kidd conducted a first reading of the ordinance by title, entitled AN ORDINANCE of the City of Port Angeles, Washington, amending the 2013 budget and funds. 2. 2013 Fund Management Chief Financial Officer Olson provided a brief explanation of the need to close funds and make changes to others. Council discussion followed. Mayor Kidd conducted a first reading of the ordinance by title, entitled AN ORDINANCE of the City Council of the City of Port Angeles, Washington, managing special funds of the City, and discharging funds from the 2001 General Obligation Bond Refunding Fund (Fund 4211), authorizing closure of Water Treatment Plant Fund (4412) and the Cultural Resources Fund (Fund 4504), and amending the Solid Waste Utility fund, Ordinance 2317. It was moved by Collins and seconded by Downie to: Adopt the ordinance as read by title. Motion carried 7-0. Manager McKeen informed Council that its Rules of Procedure states they need to waive the second reading of an ordinance before adoption after one reading, and added there was no rush on the adoption of this ordinance. It was moved by Collins and seconded by Downie to: Rescind the motion to adopt the 2013 Fund Management Ordinance. Motion carried 7-0. 3. Tax Levy Adjustments Chief Financial Officer Olson provided a brief explanation of the proposed ordinance and adjustment to the 2013 Property Tax Levy for 2014 tax collection. He stated the Clallam County Assessor's Office informed the City it used an incorrect levy amount when it calculated the 1% increase adopted in November, 2013. He recommended Council correct the number by adopting the proposed ordinance and requested Council waive the second reading to allow for a timely filing of the amended ordinance with the Assessor's Office. Council discussion followed. Mayor Kidd read the ordinance by title, entitled, ORDINANCE NO. 3491 AN ORDINANCE of the City of Port Angeles, Washington, amending Ordinance No. 3488 regarding levying ad valorem property taxes for the fiscal year 2014, and directing the City Clerk to certify said amount to the Board of Clallam County Commissioner. It was moved by Collins and seconded by Downie to Waive the second reading of the ordinance and adopt the ordinance as read by title. Motion carried 6-1, with Di Guilio voting in opposition. E-7 CITY COUNCIL REPORTS Councilmember Whetham expressed his excitement to be part of Council. Mayor Kidd discussed the recent "Mayor for a Day" essay contest at Stevens Middle School and stated the winner would be attending the next Council meeting. Deputy Mayor Collins spoke regarding his attendance at the recent Economic Development Council meeting and the Dry Creek Thanksgiving Luncheon. Councilmember Bruch spoke regarding her recent attendance at an Economic Development workshop. Councilmember Di Guilio reminded the public of the upcoming Farmers' Market Council table this Saturday. No other reports were given. INFORMATION Manager McKeen directed Council to the reports in the packet. Drew Schwab, the new Scout Master for Boy Scout Troop 1192, introduced himself and his scouts in attendance. EXECUTIVE SESSION It was determined there was no need for an executive session. ADJOURNMENT Mayor Kidd adjourned the meeting at 7:28 p.m. Cherie Kidd, Mayor Janessa Hurd, City Clerk CITY COUNCIL SPECIAL MEETING Port Angeles, Washington December 10, 2013 CALL TO ORDER SPECIAL MEETING A Special City Council meeting was called to coincide with the Utility Advisory Committee meeting. Being no quorum present, a Special City Council meeting was not conducted. ROLL CALL Members Present: Councilmembers Di Guilio, Bruch and Whetham. Members Absent: Mayor Kidd, Deputy Mayor Collins and Councilmembers Downie and Nelson. Cherie Kidd, Mayor Janessa Hurd, City Clerk AM Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount DEPARTMENT OF REVENUE -WIRES City Council Expenditure Report 001-0000-237.00-00 479.80 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 001-0000-237.00-00 479.80 Excise Tax Return -Oct 001-0000-237.10-00 328.84 Excise Tax Return -Oct 001-0000-237.30-00 1,195.82 Pete Sekac REIMBURSE CLOTHING ALLOWA 001-0000-237.00-00 -9.24 PORT ANGELES FINE ARTS CENTER FNCOFFICE SUPPLIES, GENERAL 001-0000-237.00-00 -28.56 WA STATE PATROL Livescan Chgs-October 001-0000-229.50-00 197.00 Division Total: $2,163.66 Department Total: $2,163.66 ADVANCED TRAVEL PRTPO-DiGuilio 001-1160-511.43-10 107.35 Nat'l L o C -Downie 001-1160-511.43-10 161.34 Nat'l L o C -Kidd 001-1160-511.43-10 1,409.37 PORT ANGELES CITY TREASURER Mutsu Dnr/council sppls 001-1160-511.31-01 41.79 VICTORIA REMEMBRANCE SUPPLIES 001-1160-511.31-01 77.00 Legislative Mayor & Council Division Total: $1,796.85 Legislative Department Total: $1,796.85 ADVANCED TRAVEL Harbor Sdmt Mtg-McKeen 001-1210-513.43-10 106.30 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-1210-513.42-10 2.08 11-14 A/C 3604570831558B 001-1210-513.42-10 1.21 11-14 A/C 3604570968343B 001-1210-513.42-10 2.48 COMMUNICATIONS/MEDIA SERV 001-1210-513.42-10 27.74 COMMUNICATIONS/MEDIA SERV 001-1210-513.42-10 7.61 11-14 A/C 3604570411199B 001-1210-513.42-10 55.61 11-23 A/C 79513296 001-1210-513.42-10 0.88 11-23 A/C 206T310164584B 001-1210-513.42-10 27.74 11-23 A/C 206T302306084B 001-1210-513.42-10 20.33 City Manager Department City Manager Office Division Total: $251.98 ADVANCED TRAVEL WCIA Mtg/Trng-Coons 001-1220-516.43-10 122.60 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-1220-516.42-10 0.42 11-14 A/C 3604570831558B 001-1220-516.42-10 0.24 11-14 A/C 3604570968343B 001-1220-516.42-10 0.50 COMMUNICATIONS/MEDIA SERV 001-1220-516.42-10 5.55 COMMUNICATIONS/MEDIA SERV 001-1220-516.42-10 1.52 11-14 A/C 3604570411199B 001-1220-516.42-10 11.12 11-23 A/C 79513296 001-1220-516.42-10 0.18 11-23 A/C 206T310164584B 001-1220-516.42-10 5.55 11-23 A/C 206T302306084B 001-1220-516.42-10 4.07 City Manager Department Human Resources Division Total: $151.75 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-1230-514.42-10 0.21 11-14 A/C 3604570831558B 001-1230-514.42-10 0.12 11-14 A/C 3604570968343B 001-1230-514.42-10 0.25 COMMUNICATIONS/MEDIA SERV 001-1230-514.42-10 2.77 COMMUNICATIONS/MEDIA SERV 001-1230-514.42-10 0.76 Page 1 E-10 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-1230-514.42-10 5.56 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604570411199B 001-1230-514.42-10 5.56 11-23 A/C 79513296 001-1230-514.42-10 0.09 11-23 A/C 206T310164584B 001-1230-514.42-10 2.77 11-23 A/C 206T302306084B 001-1230-514.42-10 2.03 City Manager Department City Clerk Division Total: $14.56 City Manager Department Department Total: $418.29 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-2010-514.42-10 1.46 11-14 A/C 3604570831558B 001-2010-514.42-10 0.85 11-14 A/C 3604570968343B 001-2010-514.42-10 1.69 COMMUNICATIONS/MEDIA SERV 001-2010-514.42-10 19.42 COMMUNICATIONS/MEDIA SERV 001-2010-514.42-10 5.33 11-14 A/C 3604570411199B 001-2010-514.42-10 38.99 11-23 A/C 79513296 001-2010-514.42-10 0.63 11-23 A/C 206T310164584B 001-2010-514.42-10 19.42 11-23 A/C 206T302306084B 001-2010-514.42-10 14.23 Finance Department Finance Administration Division Total: $102.02 ADVANCED TRAVEL Excise Tax Class-TA/TG 001-2023-514.43-10 107.90 Ind Cost Al loc-TG/TA 001-2023-514.43-10 52.50 WFOA Trng-Grooms 001-2023-514.43-10 545.49 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-2023-514.42-10 1.87 11-14 A/C 3604570831558B 001-2023-514.42-10 1.09 11-14 A/C 3604570968343B 001-2023-514.42-10 2.23 COMMUNICATIONS/MEDIA SERV 001-2023-514.42-10 24.97 COMMUNICATIONS/MEDIA SERV 001-2023-514.42-10 6.85 11-14 A/C 3604570411199B 001-2023-514.42-10 50.05 11-23 A/C 79513296 001-2023-514.42-10 0.79 11-23 A/C 206T310164584B 001-2023-514.42-10 24.97 11-23 A/C 206T302306084B 001-2023-514.42-10 18.30 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 001-2023-514.49-50 336.63 MICROFLEX INC OCTOBER TAX AUDIT 001-2023-514.41-50 54.18 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 74.84 OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 -120.87 OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 174.80 OFFICE SUPPLIES, GENERAL 001-2023-514.31-01 290.79 PACIFIC OFFICE EQUIPMENT INC COMPUTER ACCESSORIES&SUPF001 -2023-514.31 -01 152.70 FURNITURE, OFFICE 001-2023-514.31-01 2,889.35 FURNITURE, OFFICE 001-2023-514.31-01 430.35 REPAIR FINACCT PRINTER 001-2023-514.48-10 413.38 PORT ANGELES CITY TREASURER Budget Lunch Mtg 001-2023-514.31-01 15.72 Finance Department Accounting Division Total: $5,548.88 ADVANCED TRAVEL NWPPA Conf-Cyganowski 001-2025-514.43-10 768.16 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-2025-514.42-10 2.71 Page 2 E - 11 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-2025-514.42-10 1.57 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604570831558B 001-2025-514.42-10 1.57 11-14 A/C 3604570968343B 001-2025-514.42-10 3.23 COMMUNICATIONS/MEDIA SERV 001-2025-514.42-10 36.07 COMMUNICATIONS/MEDIA SERV 001-2025-514.42-10 9.90 11-14 A/C 3604570411199B 001-2025-514.42-10 72.30 11-23 A/C 79513296 001-2025-514.42-10 1.15 11-23 A/C 206T310164584B 001-2025-514.42-10 36.07 11-23 A/C 206T302306084B 001-2025-514.42-10 26.44 DATABAR INCORPORATED CYCLES 16-20 10/24/13 001-2025-514.41-50 1,628.33 CYCLES 1-5 11/8/13 001-2025-514.41-50 2,065.89 CYCLES 6-10 11/15/13 001-2025-514.41-50 1,970.76 CYCLES 11-15 11/22/13 001-2025-514.41-50 2,025.73 EQUIFAX CREDIT REPORTS 001-2025-514.41-50 90.04 FEDERAL EXPRESS CORP Shipping Chgs 001-2025-514.48-10 38.91 GELLOR INSURANCE INC NOTARY BOND - T OWEN 001-2025-514.41-50 75.00 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 9.94 OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 9.94 OFFICE SUPPLIES, GENERAL 001-2025-514.31-01 12.37 PORT ANGELES CITY TREASURER Batteries-Dryke 001-2025-514.31-01 10.28 VERIZON WIRELESS 11-13 a/c 271272753-00001 001-2025-514.42-10 68.16 Finance Department Customer Service Division Total: $8,962.95 UNITED PARCEL SERVICE Shipping Chgs 001-2080-514.42-10 22.00 Shipping Chgs 001-2080-514.42-10 66.00 Finance Department Reprographics Division Total: $88.00 Finance Department Department Total: $14,701.85 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-3010-515.42-10 1.25 11-14 A/C 3604570831558B 001-3010-515.42-10 0.72 11-14 A/C 3604570968343B 001-3010-515.42-10 1.49 COMMUNICATIONS/MEDIA SERV 001-3010-515.42-10 16.65 COMMUNICATIONS/MEDIA SERV 001-3010-515.42-10 4.57 11-14 A/C 3604570411199B 001-3010-515.42-10 33.37 11-23 A/C 79513296 001-3010-515.42-10 0.53 11-23 A/C 206T310164584B 001-3010-515.42-10 16.65 11-23 A/C 206T302306084B 001-3010-515.42-10 12.20 GREAT AMERICA LEASING CORP COPIER LEASE 001-3010-515.45-31 163.47 SUMMIT LAW GROUP PLLC POLICE ARBITRATION 001-3010-515.41-50 961.00 Attorney Attorney Office Division Total: $1,211.90 CITY OF FORKS FORKS JAIL BILL FOR OCT. 001-3012-598.51-23 6,345.00 CLALLAM CNTY SHERIFF'S DEPT CLALLAM CNTY JAIL OCT. 001-3012-598.51-23 66,066.79 Attorney Jail Contributions Division Total: $72,411.79 BLACK, JOHN D PLLC CONFLICT ATTORNEY 001-3021-515.41-50 240.00 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-3021-515.42-10 0.83 Page 3 E - 12 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-3021-515.42-10 0.48 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604570831558B 001-3021-515.42-10 0.48 11-14 A/C 3604570968343B 001-3021-515.42-10 0.99 COMMUNICATIONS/MEDIA SERV 001-3021-515.42-10 11.10 COMMUNICATIONS/MEDIA SERV 001-3021-515.42-10 3.04 11-14 A/C 3604570411199B 001-3021-515.42-10 22.24 11-23 A/C 79513296 001-3021-515.42-10 0.35 11-23 A/C 206T310164584B 001-3021-515.42-10 11.10 11-23 A/C 206T302306084B 001-3021-515.42-10 8.13 CLALLAM CNTY DIST 1 COURT NOV. D.CT.FILING FEES 001-3021-515.50-90 10,018.29 CLALLAM PUBLIC DEFENDER Public Defender fees 001-3021-515.41-50 3,612.50 GREAT AMERICA LEASING CORP COPIER LEASE 001-3021-515.45-31 163.47 MYERS, STAN Indigent Legal Fees 001-3021-515.41-50 3,612.50 Attorney Prosecution Division Total: $17,705.02 Attorney Department Total: $91,328.71 ADVANCED TRAVEL Jamestown-Conf-Braudrick 001-4010-558.43-10 26.55 Conf-Jamestown-West 001-4010-558.43-10 26.55 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-4010-558.42-10 1.56 11-14 A/C 3604570831558B 001-4010-558.42-10 0.90 11-14 A/C 3604570968343B 001-4010-558.42-10 1.86 COMMUNICATIONS/MEDIA SERV 001-4010-558.42-10 20.81 COMMUNICATIONS/MEDIA SERV 001-4010-558.42-10 5.71 11-14 A/C 3604570411199B 001-4010-558.42-10 41.71 11-23 A/C 79513296 001-4010-558.42-10 0.66 11-23 A/C 206T310164584B 001-4010-558.42-10 20.81 11-23 A/C 206T302306084B 001-4010-558.42-10 15.25 OLYMPIC STATIONERS INC OFFICE SUPPLIES, GENERAL 001-4010-558.31-01 83.85 PORT ANGELES CITY TREASURER Chamber/PABA-West 001-4010-558.31-01 38.86 Office Supplies-Roberds 001-4010-558.31-01 23.85 Community Development Planning Division Total: $308.93 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-4020-524.42-10 0.54 11-14 A/C 3604570831558B 001-4020-524.42-10 0.31 11-14 A/C 3604570968343B 001-4020-524.42-10 0.65 COMMUNICATIONS/MEDIA SERV 001-4020-524.42-10 7.21 COMMUNICATIONS/MEDIA SERV 001-4020-524.42-10 1.98 11-14 A/C 3604570411199B 001-4020-524.42-10 14.46 11-23 A/C 79513296 001-4020-524.42-10 0.23 11-23 A/C 206T310164584B 001-4020-524.42-10 7.21 11-23 A/C 206T302306084B 001-4020-524.42-10 5.29 VERIZON WIRELESS 11-15 a/c 264230412-00003 001-4020-524.42-10 48.73 Community Development Building Division Total: $86.61 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-4030-559.42-10 0.08 11-14 A/C 3604570831558B 001-4030-559.42-10 0.05 Page 4 E - 13 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-4030-559.42-10 0.10 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-4030-559.42-10 0.10 COMMUNICATIONS/MEDIA SERV 001-4030-559.42-10 1.11 COMMUNICATIONS/MEDIA SERV 001-4030-559.42-10 0.30 11-14 A/C 3604570411199B 001-4030-559.42-10 2.22 11-23 A/C 79513296 001-4030-559.42-10 0.04 11-23 A/C 206T310164584B 001-4030-559.42-10 1.11 11-23 A/C 206T302306084B 001-4030-559.42-10 0.81 VERIZON WIRELESS 11-15 a/c 264230412-00003 001-4030-559.42-10 32.49 Community Development Code Compliance Division Total: $38.31 Community Development Department Total: $433.85 ANGELES FURNITURE & CARPET CO FURNITURE, NON OFFICE 001-5010-521.31-01 338.74 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 001-5010-521.20-80 139.24 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-5010-521.42-10 3.33 11-14 A/C 3604570831558B 001-5010-521.42-10 1.93 11-14 A/C 3604570968343B 001-5010-521.42-10 3.97 COMMUNICATIONS/MEDIA SERV 001-5010-521.42-10 44.39 COMMUNICATIONS/MEDIA SERV 001-5010-521.42-10 12.18 COMMUNICATIONS/MEDIA SERV 001-5010-521.42-10 199.03 11-23 A/C 206TO31979835B 001-5010-521.42-10 64.74 11-23 A/C 206T411918873B 001-5010-521.42-10 57.46 11-14 A/C 3604570411199B 001-5010-521.42-10 88.98 11-23 A/C 79513296 001-5010-521.42-10 1.41 11-23 A/C 206T310164584B 001-5010-521.42-10 44.39 11-23 A/C 206T302306084B 001-5010-521.42-10 32.54 QUILL CORPORATION LAUNDRY&DRY CLEAN EQUIP 001-5010-521.31-01 106.17 Police Department Police Administration Division Total: $1,138.50 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-5021-521.42-10 2.08 11-14 A/C 3604570831558B 001-5021-521.42-10 1.21 11-14 A/C 3604570968343B 001-5021-521.42-10 2.48 COMMUNICATIONS/MEDIA SERV 001-5021-521.42-10 27.74 COMMUNICATIONS/MEDIA SERV 001-5021-521.42-10 7.61 11-14 A/C 3604570411199B 001-5021-521.42-10 55.61 11-23 A/C 79513296 001-5021-521.42-10 0.88 11-23 A/C 206T310164584B 001-5021-521.42-10 27.74 11-23 A/C 206T302306084B 001-5021-521.42-10 20.33 PAINT & CARPET BARN, THE FLOOR COVERING, INSTALLED 001-5021-521.48-10 28.46 Police Department Investigation Division Total: $174.14 ADVANCED TRAVEL Vehicle Trans -Nutter 001-5022-521.43-10 48.55 Vehicle Trans -Nutter 001-5022-521.43-10 134.80 Firearms Armr Cls -Wood 001-5022-521.43-10 570.78 ANGELES MILLWORK & LUMBER CO LUMBER& RELATED PRODUCTS 001-5022-521.31-01 13.04 LUMBER& RELATED PRODUCTS 001-5022-521.31-01 36.64 Page 5 E - 14 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount ANGELES MILLWORK & LUMBER CO City Council Expenditure Report 001-5022-521.48-10 16.13 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount ANGELES MILLWORK & LUMBER CO LUMBER& RELATED PRODUCTS 001-5022-521.48-10 16.13 LUMBER& RELATED PRODUCTS 001-5022-521.48-10 17.75 CED/CONSOLIDATED ELEC DIST INC CONSTRUCTION SERVICES,TRA 001-5022-521.31-01 17.90 CONSTRUCTION SERVICES,TRA 001-5022-521.31-01 190.89 MASS TRANS,ACCES& PARTS 001-5022-521.31-01 69.97 CONSTRUCTION SERVICES,TRA 001-5022-521.31-01 72.51 CONSTRUCTION SERVICES,TRA 001-5022-521.31-01 66.82 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-5022-521.42-10 5.83 11-14 A/C 3604570831558B 001-5022-521.42-10 3.38 11-14 A/C 3604570968343B 001-5022-521.42-10 6.95 COMMUNICATIONS/MEDIA SERV 001-5022-521.42-10 77.69 COMMUNICATIONS/MEDIA SERV 001-5022-521.42-10 21.31 11-14 A/C 3604570411199B 001-5022-521.42-10 155.71 11-23 A/C 79513296 001-5022-521.42-10 2.47 11-23 A/C 206T310164584B 001-5022-521.42-10 77.69 11-23 A/C 206T302306084B 001-5022-521.42-10 56.94 HARTNAGEL BUILDING SUPPLY INC LUMBER& RELATED PRODUCTS 001-5022-521.31-01 12.67 PAINTS, COATI NGS, WALLPAPER 001-5022-521.48-10 243.88 LUMBER& RELATED PRODUCTS 001-5022-521.48-10 29.91 LUMBER& RELATED PRODUCTS 001-5022-521.48-10 64.87 LUMBER& RELATED PRODUCTS 001-5022-521.48-10 100.17 LINCOLN STREET STATION EXTERNAL LABOR 001-5022-521.42-10 42.96 LEED ASSORTED AMMUNITION 001-5022-521.35-01 2,802.52 QUARRY, THE PORT ANGELES, LLC ELECTRICAL EQUIP & SUPPLY 001-5022-521.31-01 24.67 Police Department Patrol Division Total: $4,985.40 ADVANCED TRAVEL TAC Trng-Carino 001-5029-521.43-10 285.06 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-5029-521.42-10 2.08 11-14 A/C 3604570831558B 001-5029-521.42-10 1.21 11-14 A/C 3604570968343B 001-5029-521.42-10 2.48 COMMUNICATIONS/MEDIA SERV 001-5029-521.42-10 27.74 COMMUNICATIONS/MEDIA SERV 001-5029-521.42-10 7.61 11-14 A/C 3604570411199B 001-5029-521.42-10 55.61 11-23 A/C 79513296 001-5029-521.42-10 0.88 11-23 A/C 206T310164584B 001-5029-521.42-10 27.74 11-23 A/C 206T302306084B 001-5029-521.42-10 20.33 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 001-5029-521.31-01 273.07 OFFICE SUPPLY,INKS,LEADS 001-5029-521.31-01 3.88 Police Department Records Division Total: $707.69 Police Department Department Total: $7,005.73 CANON USA, INC OFFICE MACHINES & ACCESS 001-6010-522.45-31 190.69 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-6010-522.42-10 2.92 11-14 A/C 3604570831558B 001-6010-522.42-10 1.69 Page 6 E - 15 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-6010-522.42-10 3.48 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-6010-522.42-10 3.48 COMMUNICATIONS/MEDIA SERV 001-6010-522.42-10 38.84 COMMUNICATIONS/MEDIA SERV 001-6010-522.42-10 10.66 11-14 A/C 3604570411199B 001-6010-522.42-10 77.86 11-23 A/C 79513296 001-6010-522.42-10 1.24 11-23 A/C 206T310164584B 001-6010-522.42-10 38.84 11-23 A/C 206T302306084B 001-6010-522.42-10 28.47 11-14 A/C 3604571535571B 001-6010-522.42-11 0.83 11-14 A/C 3604570831558B 001-6010-522.42-11 0.48 11-14 A/C 3604570968343B 001-6010-522.42-11 0.99 COMMUNICATIONS/MEDIA SERV 001-6010-522.42-11 11.10 COMMUNICATIONS/MEDIA SERV 001-6010-522.42-11 3.04 11-14 A/C 3604570411199B 001-6010-522.42-11 22.24 11-23 A/C 79513296 001-6010-522.42-11 0.35 11-23 A/C 206T310164584B 001-6010-522.42-11 11.10 11-23 A/C 206T302306084B 001-6010-522.42-11 8.13 PORT ANGELES CITY TREASURER Food/Fire Chief Mtg 001-6010-522.31-01 27.92 UNITED PARCEL SERVICE Shipping Chgs 001-6010-522.42-10 32.79 Fire Department Fire Administration Division Total: $513.66 CAPTAIN T'S CLOTHING - DENTON, SEKAC, 001-6020-522.20-80 77.66 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-6020-522.42-10 2.71 11-14 A/C 3604570831558B 001-6020-522.42-10 1.57 11-14 A/C 3604570968343B 001-6020-522.42-10 3.23 COMMUNICATIONS/MEDIA SERV 001-6020-522.42-10 36.07 COMMUNICATIONS/MEDIA SERV 001-6020-522.42-10 9.90 11-14 A/C 3604570411199B 001-6020-522.42-10 72.30 11-23 A/C 79513296 001-6020-522.42-10 1.15 11-23 A/C 206T310164584B 001-6020-522.42-10 36.07 11-23 A/C 206T302306084B 001-6020-522.42-10 26.44 CURTIS & SONS INC, L N MASS TRANS,ACCES& PARTS 001-6020-522.20-80 85.07 FAMILY SHOE STORE CLOTHING ALLOWANCE REIMB 001-6020-522.20-80 617.56 Pete Sekac REIMBURSE CLOTHING ALLOWA 001-6020-522.20-80 119.24 PORT ANGELES CITY TREASURER Batteries -Wheeler 001-6020-522.31-01 32.59 PORT ANGELES POWER EQUIPMENT ELECTRONIC COMPONENTS 001-6020-522.31-02 38.70 SUNSET DO -IT BEST HARDWARE MACHINERY & HEAVY HRDWARE 001-6020-522.31-01 14.22 VERIZON WIRELESS 11-15 a/c 264395724-00001 001-6020-522.42-10 75.16 Fire Department Fire Suppression Division Total: $1,249.64 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-6021-522.42-10 0.21 11-14 A/C 3604570831558B 001-6021-522.42-10 0.12 11-14 A/C 3604570968343B 001-6021-522.42-10 0.25 COMMUNICATIONS/MEDIA SERV 001-6021-522.42-10 2.77 COMMUNICATIONS/MEDIA SERV 001-6021-522.42-10 0.76 Page 7 E - 16 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-6021-522.42-10 5.56 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604570411199B 001-6021-522.42-10 5.56 11-23 A/C 79513296 001-6021-522.42-10 0.09 11-23 A/C 206T310164584B 001-6021-522.42-10 2.77 11-23 A/C 206T302306084B 001-6021-522.42-10 2.03 Tim Davis REIMBURSE FOR DRYCLEAN BU 001-6021-522.31-11 11.63 Fire Department Fire Volunteers Division Total: $26.19 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-6030-522.42-10 0.42 11-14 A/C 3604570831558B 001-6030-522.42-10 0.24 11-14 A/C 3604570968343B 001-6030-522.42-10 0.50 COMMUNICATIONS/MEDIA SERV 001-6030-522.42-10 5.55 COMMUNICATIONS/MEDIA SERV 001-6030-522.42-10 1.52 11-14 A/C 3604570411199B 001-6030-522.42-10 11.12 11-23 A/C 79513296 001-6030-522.42-10 0.18 11-23 A/C 206T310164584B 001-6030-522.42-10 5.55 11-23 A/C 206T302306084B 001-6030-522.42-10 4.07 Fire Department Fire Prevention Division Total: $29.15 ADVANCED TRAVEL Misc Bus Mtgs-Bogues 001-6040-522.43-10 42.00 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-6040-522.42-10 0.42 11-14 A/C 3604570831558B 001-6040-522.42-10 0.24 11-14 A/C 3604570968343B 001-6040-522.42-10 0.50 COMMUNICATIONS/MEDIA SERV 001-6040-522.42-10 5.55 COMMUNICATIONS/MEDIA SERV 001-6040-522.42-10 1.52 11-14 A/C 3604570411199B 001-6040-522.42-10 11.12 11-23 A/C 79513296 001-6040-522.42-10 0.18 11-23 A/C 206T310164584B 001-6040-522.42-10 5.55 11-23 A/C 206T302306084B 001-6040-522.42-10 4.07 Fire Department Fire Training Division Total: $71.15 ANGELES PLUMBING INC REPAIR URINAL 001-6050-522.48-10 155.66 HI -TECH ELECTRONICS INC FIRE ALARM TEST 001-6050-522.48-10 200.00 MRS CLEAN BUILDING MAINT&REPAIR SER 001-6050-522.41-50 425.00 OLYMPIC PARTY & CUSTODIAL SUPPLIE:JANITORIAL SUPPLIES 001-6050-522.31-01 25.75 PORT ANGELES CITY TREASURER Supplies -Wheeler 001-6050-522.31-01 22.84 SWAIN'S GENERAL STORE INC BOATS,MOTORS,& MARINE SUP 001-6050-522.31-20 3.11 Fire Department Facilities Maintenance Division Total: $832.36 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-6060-525.42-10 1.87 11-14 A/C 3604570831558B 001-6060-525.42-10 1.09 11-14 A/C 3604570968343B 001-6060-525.42-10 2.23 COMMUNICATIONS/MEDIA SERV 001-6060-525.42-10 24.97 COMMUNICATIONS/MEDIA SERV 001-6060-525.42-10 6.85 11-14 A/C 3604570411199B 001-6060-525.42-10 50.05 11-23 A/C 79513296 001-6060-525.42-10 0.79 11-23 A/C 206T310164584B 001-6060-525.42-10 24.97 Page 8 E - 17 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-6060-525.42-10 18.30 GLOBALSTAR USA From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-23 A/C 206T302306084B 001-6060-525.42-10 18.30 GLOBALSTAR USA 11-16 a/c 1.50018853 001-6060-525.42-10 26.46 Fire Department Emergency Management Division Total: $157.58 Fire Department Department Total: $2,879.73 ADVANCED TRAVEL APWA Bidder -Abed 001-7010-532.43-10 56.00 CityWorks Trng-Hale 001-7010-532.43-10 168.20 Title VI Trng-Mahlum 001-7010-532.43-10 335.49 IACC Conf-Puntenney 001-7010-532.43-10 549.63 AMERICAN PUBLIC WORKS ASSN APWA MEMBERSHIP ID 16387 001-7010-532.49-01 936.00 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-7010-532.42-10 6.46 11-14 A/C 3604570831558B 001-7010-532.42-10 3.74 11-14 A/C 3604570968343B 001-7010-532.42-10 7.70 COMMUNICATIONS/MEDIA SERV 001-7010-532.42-10 86.01 COMMUNICATIONS/MEDIA SERV 001-7010-532.42-10 23.66 11-14 A/C 3604570411199B 001-7010-532.42-10 172.40 11-23 A/C 79513296 001-7010-532.42-10 2.73 11-23 A/C 206T310164584B 001-7010-532.42-10 86.01 11-23 A/C 206T302306084B 001-7010-532.42-10 63.04 DELL MARKETING LP COMPUTER HARDWARE&PERI PHI 001-7010-532.31-01 121.94 FEDERAL EXPRESS CORP Shipping Chgs 001-7010-532.42-10 23.59 INSIGHT PUBLIC SECTOR COMPUTERS,DP & WORD PROC. 001-7010-532.48-02 95.38 Maher Abed MILEAGE REIMBURSEMENT 001-7010-532.31-01 168.37 OFFICE DEPOT SUPPLIES 001-7010-532.31-01 3.85 OLYMPIC STATIONERS INC SUPPLIES 001-7010-532.31-01 39.74 QUILL CORPORATION SUPPLIES 001-7010-532.31-01 94.53 SUPPLIES 001-7010-532.31-01 146.47 SHARP ELECTRONICS CORP OFFICE MACHINES & ACCESS 001-7010-532.45-31 199.73 VERIZON WIRELESS 11-22 a/c 571136182-00001 001-7010-532.42-10 122.36 Public Works -Gen Fnd Pub Wks Administration Division Total: $3,513.03 Public Works -Gen Fnd Department Total: $3,513.03 ASM SIGNS SIGNS, SIGN MATERIAL 001-8010-574.41-50 910.56 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-8010-574.42-10 0.62 11-14 A/C 3604570831558B 001-8010-574.42-10 0.36 11-14 A/C 3604570968343B 001-8010-574.42-10 0.75 COMMUNICATIONS/MEDIA SERV 001-8010-574.42-10 8.32 COMMUNICATIONS/MEDIA SERV 001-8010-574.42-10 2.28 11-14 A/C 3604570411199B 001-8010-574.42-10 16.68 11-23 A/C 79513296 001-8010-574.42-10 0.26 11-23 A/C 206T310164584B 001-8010-574.42-10 8.32 11-23 A/C 206T302306084B 001-8010-574.42-10 6.10 VERIZON WIRELESS 11-22 a/c 571136182-00005 001-8010-574.42-10 19.08 Parks Dept Parks Administration Division Total: $973.33 Page 9 E - 18 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CANON USA, INC City Council Expenditure Report 001-8012-555.45-31 181.94 CENTURYLINK-QWEST From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CANON USA, INC OFFICE MACHINES & ACCESS 001-8012-555.45-31 181.94 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-8012-555.42-10 0.62 11-14 A/C 3604570831558B 001-8012-555.42-10 0.36 11-14 A/C 3604570968343B 001-8012-555.42-10 0.74 COMMUNICATIONS/MEDIA SERV 001-8012-555.42-10 8.32 COMMUNICATIONS/MEDIA SERV 001-8012-555.42-10 2.28 11-20 A/C 206T217227465B 001-8012-555.42-10 57.46 11-14 A/C 3604570411199B 001-8012-555.42-10 16.68 11-23 A/C 79513296 001-8012-555.42-10 0.26 11-23 A/C 206T310164584B 001-8012-555.42-10 8.32 11-23 A/C 206T302306084B 001-8012-555.42-10 6.10 Parks Dept Senior Center Division Total: $283.08 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-8050-536.42-10 0.42 11-14 A/C 3604570831558B 001-8050-536.42-10 0.24 11-14 A/C 3604570968343B 001-8050-536.42-10 0.50 COMMUNICATIONS/MEDIA SERV 001-8050-536.42-10 5.55 COMMUNICATIONS/MEDIA SERV 001-8050-536.42-10 1.52 11-14 A/C 3604570411199B 001-8050-536.42-10 11.12 11-23 A/C 79513296 001-8050-536.42-10 0.18 11-23 A/C 206T310164584B 001-8050-536.42-10 5.55 11-23 A/C 206T302306084B 001-8050-536.42-10 4.07 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 001-8050-536.49-50 210.38 MATTHEWS BRONZE PA CEMETERY MARKERS 001-8050-536.34-01 99.81 QUIRING MONUMENTS INC CEMETERY MARKERS 001-8050-536.34-01 453.00 CEMETERY MARKERS 001-8050-536.34-01 632.00 VERIZON WIRELESS 11-22 a/c 571136182-00005 001-8050-536.42-10 36.21 Parks Dept Ocean View Cemetery Division Total: $1,460.55 ANGELES MILLWORK & LUMBER CO HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 5.49 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-8080-576.42-10 2.08 11-14 A/C 3604570831558B 001-8080-576.42-10 1.21 11-14 A/C 3604570968343B 001-8080-576.42-10 2.48 COMMUNICATIONS/MEDIA SERV 001-8080-576.42-10 27.74 COMMUNICATIONS/MEDIA SERV 001-8080-576.42-10 7.61 11-14 A/C 3604570411199B 001-8080-576.42-10 55.61 11-23 A/C 79513296 001-8080-576.42-10 0.88 11-23 A/C 206T310164584B 001-8080-576.42-10 27.74 11-23 A/C 206T302306084B 001-8080-576.42-10 20.33 FAMILY SHOE STORE SHOES AND BOOTS 001-8080-576.31-01 150.00 GIBBONS & RIELY, PLLC MISC PROFESSIONAL SERVICE 001-8080-576.48-10 144.00 NORTHWEST ASBESTOS CONSULTANTS BUILDING MAINT&REPAIR SER 001-8080-576.48-10 675.00 PETTIT OIL COMPANY GENERATOR FUEL 001-8080-576.32-10 388.43 SUNSET DO -IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 001-8080-576.31-20 16.71 Page 10 E - 19 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount VERIZON WIRELESS City Council Expenditure Report 001-8080-576.42-10 121.34 WASHINGTON (AGRICUL), STATE OF From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount VERIZON WIRELESS 11-22 a/c 571136182-00003 001-8080-576.42-10 121.34 WASHINGTON (AGRICUL), STATE OF MEMBERSHIPS 001-8080-576.49-90 33.00 Parks Dept Park Facilities Division Total: $1,679.65 Parks Dept Department Total: $4,396.61 HI -TECH ELECTRONICS INC SECURITY,FIRE,SAFETY SERV 001-8112-555.48-10 200.00 Facilities Maintenance Senior Center Facilities Division Total: $200.00 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-8130-518.42-10 0.21 11-14 A/C 3604570831558B 001-8130-518.42-10 0.12 11-14 A/C 3604570968343B 001-8130-518.42-10 0.25 COMMUNICATIONS/MEDIA SERV 001-8130-518.42-10 2.77 COMMUNICATIONS/MEDIA SERV 001-8130-518.42-10 0.76 11-16 A/C 206T355724768B 001-8130-518.42-10 57.46 11-14 A/C 3604570411199B 001-8130-518.42-10 5.56 11-23 A/C 79513296 001-8130-518.42-10 0.09 11-23 A/C 206T310164584B 001-8130-518.42-10 2.77 11-23 A/C 206T302306084B 001-8130-518.42-10 2.03 SWAIN'S GENERAL STORE INC HARDWARE,AND ALLIED ITEMS 001-8130-518.31-01 73.15 VERIZON WIRELESS 11-22 a/c 571136182-00005 001-8130-518.42-10 38.16 Facilities Maintenance Custodial/Janitorial Svcs Division Total: $183.33 AIR FLO HEATING COMPANY INC AIR CONDITIONING & HEATNG 001-8131-518.48-10 107.32 ANGELES MILLWORK & LUMBER CO ROOFING MATERIALS 001-8131-518.48-10 42.07 ROOFING MATERIALS 001-8131-518.48-10 16.57 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-8131-518.42-10 0.21 11-14 A/C 3604570831558B 001-8131-518.42-10 0.12 11-14 A/C 3604570968343B 001-8131-518.42-10 0.25 COMMUNICATIONS/MEDIA SERV 001-8131-518.42-10 2.77 COMMUNICATIONS/MEDIA SERV 001-8131-518.42-10 0.76 11-14 A/C 3604570411199B 001-8131-518.42-10 5.56 11-23 A/C 79513296 001-8131-518.42-10 0.09 11-23 A/C 206T310164584B 001-8131-518.42-10 2.77 11-23 A/C 206T302306084B 001-8131-518.42-10 2.03 DAVE'S HEATING & COOLING SVC AIR CONDITIONING & HEATNG 001-8131-518.48-10 195.12 AIR CONDITIONING & HEATNG 001-8131-518.48-10 379.40 HI -TECH ELECTRONICS INC SECURITY,FIRE,SAFETY SERV 001-8131-518.48-10 400.00 SECURITY,FIRE,SAFETY SERV 001-8131-518.48-10 80.00 SECURITY,FIRE,SAFETY SERV 001-8131-518.48-10 75.88 M & P GARAGE DOORS SECURITY,FIRE,SAFETY SERV 001-8131-518.48-10 230.30 TYCO INTEGRATED SECURITY SECURITY,FIRE,SAFETY SERV 001-8131-518.42-10 55.87 Facilities Maintenance Central Svcs Facilities Division Total: $1,597.09 Facilities Maintenance Department Total: $1,980.42 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-8221-574.42-10 0.21 11-14 A/C 3604570831558B 001-8221-574.42-10 0.12 Page 11 E -20 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 001-8221-574.42-10 0.25 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604570968343B 001-8221-574.42-10 0.25 COMMUNICATIONS/MEDIA SERV 001-8221-574.42-10 2.77 COMMUNICATIONS/MEDIA SERV 001-8221-574.42-10 0.76 11-14 A/C 3604570411199B 001-8221-574.42-10 5.56 11-23 A/C 79513296 001-8221-574.42-10 0.09 11-23 A/C 206T310164584B 001-8221-574.42-10 2.77 11-23 A/C 206T302306084B 001-8221-574.42-10 2.03 Dan Estes REIMBURSEMENT FOR OFFICE 001-8221-574.31-01 236.96 Recreation Activities Sports Programs Division Total: $251.52 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-8222-574.42-10 0.21 11-14 A/C 3604570831558B 001-8222-574.42-10 0.12 11-14 A/C 3604570968343B 001-8222-574.42-10 0.25 COMMUNICATIONS/MEDIA SERV 001-8222-574.42-10 2.77 COMMUNICATIONS/MEDIA SERV 001-8222-574.42-10 0.76 11-14 A/C 3604570411199B 001-8222-574.42-10 5.56 11-23 A/C 79513296 001-8222-574.42-10 0.09 11-23 A/C 206T310164584B 001-8222-574.42-10 2.77 11-23 A/C 206T302306084B 001-8222-574.42-10 2.03 PORT ANGELES SCHOOL DISTRICT BUILDING MAINT&REPAIR SER 001-8222-574.41-50 207.85 Recreation Activities Special Events Division Total: $222.41 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 001-8224-574.42-10 0.21 11-14 A/C 3604570831558B 001-8224-574.42-10 0.12 11-14 A/C 3604570968343B 001-8224-574.42-10 0.25 COMMUNICATIONS/MEDIA SERV 001-8224-574.42-10 2.77 COMMUNICATIONS/MEDIA SERV 001-8224-574.42-10 0.76 11-14 A/C 3604570411199B 001-8224-574.42-10 5.56 11-23 A/C 79513296 001-8224-574.42-10 0.09 11-23 A/C 206T310164584B 001-8224-574.42-10 2.77 11-23 A/C 206T302306084B 001-8224-574.42-10 2.03 VERIZON WIRELESS 11-22 a/c 571136182-00005 001-8224-574.42-10 19.08 Recreation Activities Youth/Family Programs Division Total: $33.64 Recreation Activities Department Total: $507.57 General Fund Fund Total: $131,126.30 3M MARKERS, PLAQUES,SIGNS 102-7230-542.31-25 707.31 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 102-7230-542.41-50 84.94 ADVANCED TRAVEL Rd Street Conf-Cameron 102-7230-542.43-10 265.25 Road/Strt Conf- Romero 102-7230-542.43-10 272.51 Asphalt Conf-EW/CR 102-7230-542.43-10 35.50 AMSAN JANITORIAL SUPPLIES 102-7230-542.31-01 42.12 ANGELES MILLWORK & LUMBER CO FASTENERS, FASTENING DEVS 102-7230-542.31-20 17.99 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 11.22 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 12.42 Page 12 E - 21 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 102-7230-542.42-10 1.04 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604571535571 B 102-7230-542.42-10 1.04 11-14 A/C 3604570831558B 102-7230-542.42-10 0.60 11-14 A/C 3604570968343B 102-7230-542.42-10 1.24 COMMUNICATIONS/MEDIA SERV 102-7230-542.42-10 13.87 COMMUNICATIONS/MEDIA SERV 102-7230-542.42-10 3.81 11-14 A/C 3604570411199B 102-7230-542.42-10 27.81 11-23 A/C 79513296 102-7230-542.42-10 0.44 11-23 A/C 206T310164584B 102-7230-542.42-10 13.87 11-23 A/C 206T302306084B 102-7230-542.42-10 10.17 DRAKE'S PIZZA & SUBS FOODS: PERISHABLE 102-7230-542.31-01 87.40 FASTENAL INDUSTRIAL HARDWARE,AND ALLIED ITEMS 102-7230-542.35-01 90.25 IMSA-INTNL MUNICIPAL SGNL ASSC MEMBERSHIPS 102-7230-542.49-01 70.00 LAKESIDE INDUSTRIES INC ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 1,180.48 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 512.80 ROAD/HWY MATERIALS ASPHLT 102-7230-542.31-20 203.01 OFFICE DEPOT SUPPLIES 102-7230-542.31-01 4.96 SUPPLIES 102-7230-542.31-01 8.73 OLYMPIC STATIONERS INC SUPPLIES 102-7230-542.31-01 35.22 PORT OF PORT ANGELES PW CONSTRUCTION & RELATED 102-7230-542.31-20 3,000.00 PUD #1 OF CLALLAM COUNTY SR 101 & Euclld 102-7230-542.47-10 15.16 QUILL CORPORATION SUPPLIES 102-7230-542.31-01 33.97 SHARP ELECTRONICS CORP RENTAL/LEASE EQUIPMENT 102-7230-542.45-31 61.34 SUNSET DO -IT BEST HARDWARE HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 20.31 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 3.21 HARDWARE,AND ALLIED ITEMS 102-7230-542.31-20 10.71 HARDWARE,AND ALLIED ITEMS 102-7230-542.35-01 7.95 SWAIN'S GENERAL STORE INC FIRST AID & SAFETY EQUIP. 102-7230-542.31-01 21.61 HAND TOOLS ,POW&NON POWER 102-7230-542.35-01 15.11 VENTILATION POWER CLEANING, INC PW CONSTRUCTION & RELATED 102-7230-542.48-10 4,140.88 VERIZON WIRELESS 11-22 a/c 571136182-00003 102-7230-542.42-10 116.86 Public Works -Street Street Division Total: $11,162.07 Public Works -Street Department Total: $11,162.07 Street Fund Fund Total: $11,162.07 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 103-1511-558.42-10 0.10 11-14 A/C 3604570831558B 103-1511-558.42-10 0.06 11-14 A/C 3604570968343B 103-1511-558.42-10 0.12 COMMUNICATIONS/MEDIA SERV 103-1511-558.42-10 1.39 COMMUNICATIONS/MEDIA SERV 103-1511-558.42-10 0.38 11-14 A/C 3604570411199B 103-1511-558.42-10 2.78 11-23 A/C 79513296 103-1511-558.42-10 0.04 11-23 A/C 206T310164584B 103-1511-558.42-10 1.39 11-23 A/C 206T302306084B 103-1511-558.42-10 1.02 Page 13 E -22 Page 14 E -23 City of Port Angeles Date: 12/11/2013 $37.28 ADVANCED TRAVEL Pre Supvsr Tng-Rife 107-5160-528.43-10 City Council Expenditure Report RFP Prop Eval-Romberg 107-5160-528.43-10 48.59 From: 11/23/2013 To: 12/6/2013 107-5160-528.43-10 Vendor Description Account Number Invoice Amount PORT ANGELES CITY TREASURER EDC Lunches-BC/DM/NW 103-1511-558.31-01 30.00 Economic Development Economic Development Division Total: $37.28 Economic Development Department Total: $37.28 Page 14 E -23 Economic Development Fund Total: $37.28 ADVANCED TRAVEL Pre Supvsr Tng-Rife 107-5160-528.43-10 165.06 RFP Prop Eval-Romberg 107-5160-528.43-10 48.59 CntryLnk-Intrado-Romberg 107-5160-528.43-10 75.71 APCO Cert Mtg-Romberg 107-5160-528.43-10 25.80 E911 Mtg-Brooks 107-5160-528.43-11 121.08 Policy/AC Mtgs-Romberg 107-5160-528.43-11 255.63 ANGELES FURNITURE & CARPET CO FURNITURE, NON OFFICE 107-5160-528.31-01 338.75 CAPTAIN T'S CLOTHING & APPAREL 107-5160-528.20-80 219.40 CENTURYLINK-QWEST 11-14 A/C 3604571535571 B 107-5160-528.42-10 5.62 11-14 A/C 3604570831558B 107-5160-528.42-10 3.26 11-14 A/C 3604570968343B 107-5160-528.42-10 6.71 COMMUNICATIONS/MEDIA SERV 107-5160-528.42-10 74.91 COMMUNICATIONS/MEDIA SERV 107-5160-528.42-10 20.55 11-14 A/C 3604570411199B 107-5160-528.42-10 150.15 11-23 A/C 79513296 107-5160-528.42-10 2.38 11-23 A/C 206T310164584B 107-5160-528.42-10 74.91 11-23 A/C 206T302306084B 107-5160-528.42-10 54.90 KING CNTY EMERGENCY MEDICAL SVCS SECURITY,FIRE,SAFETY SERV 107-5160-528.48-10 630.00 Gary Brooks 2 COMPUTER BATTERY POWER 107-5160-528.31-60 65.20 1 COMPUTER BATTERY POWER 107-5160-528.31-60 32.50 PETTIT OIL COMPANY GENERATOR FUEL 107-5160-528.48-10 388.43 QUILL CORPORATION OFFICE SUPPLIES, GENERAL 107-5160-528.31-01 116.85 Pencom Pencom Division Total: $2,876.39 Pencom Department Total: $2,876.39 Pencom Fund Fund Total: $2,876.39 ANGELES ELECTRIC INC EQUIP MAINT & REPAIR SERV 310-5950-594.64-10 27,042.39 HEARTLINE HARDWARE,AND ALLIED ITEMS 310-5950-594.64-10 205.91 Public Safety Projects Homeland Security Division Total: $27,248.30 Public Safety Projects Department Total: $27,248.30 DAILY JOURNAL OF COMMERCE COMMUNICATIONS/MEDIA SERV 310-7930-595.65-10 201.60 SCARSELLA BROS, INC PW CONSTRUCTION & RELATED 310-7930-595.65-10 469,806.36 SOUND PUBLISHING INC COMMUNICATIONS/MEDIA SERV 310-7930-595.65-10 192.76 Capital Projects -Pub Wks GF -Street Projects Division Total: $470,200.72 Capital Projects -Pub Wks Department Total: $470,200.72 Capital Improvement Fund Total: $497,449.02 BPA -POWER WIRES October Power Wire -EFT 401-0000-213.10-00 2,302,442.00 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 401-0000-237.00-00 465.30 Page 14 E -23 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount HD SUPPLY POWER SOLUTIONS, LTD City Council Expenditure Report 401-0000-141.42-00 3,414.60 ALLEN, JESSICA From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount HD SUPPLY POWER SOLUTIONS, LTD ELECTRICAL EQUIP & SUPPLY 401-0000-141.42-00 3,414.60 ALLEN, JESSICA FINAL BILL REFUND 401-0000-122.10-99 48.00 BALL, WESLEY FINAL BILL REFUND 401-0000-122.10-99 54.39 BLACKWOOD, ESTATE OF MARY M FINAL BILL REFUND 401-0000-122.10-99 149.16 BROWN, STACY E FINAL BILL REFUND 401-0000-122.10-99 36.11 CHITTICK, COURTNEY FINAL BILL REFUND 401-0000-122.10-99 65.61 CLARKE DMD, DENISE E FINAL BILL REFUND 401-0000-122.10-99 226.62 ELLIOTT, GORDON D FINAL BILL REFUND 401-0000-122.10-99 77.81 FOUTS, ESTATE OF DOROTHY D FINAL BILL REFUND 401-0000-122.10-99 72.51 HEIN, TABETHA L FINAL BILL REFUND 401-0000-122.10-99 39.12 JOHN L SCOTT REAL ESTATE 2 REFUND -1247 E LAURIDSEN 401-0000-122.10-99 48.40 LUSK, MELANIE R FINAL BILL REFUND 401-0000-122.10-99 89.47 LYON, DANIELLAJ FINAL BILL REFUND 401-0000-122.10-99 88.18 OSBORNE, NANETTE UTILITY DEPOSIT REFUND 401-0000-122.10-99 125.00 REPASS, CHRISTOPHER M OVERPAYMENT -1419 W 11TH 401-0000-122.10-99 302.84 ROBINS, DON YARD WASTE CREDIT 401-0000-122.10-99 7.40 ROSS, SHERRY K FINAL BILL REFUND 401-0000-122.10-99 75.95 STUTZKE, ALBERT L FINAL BILL REFUND 401-0000-122.10-99 38.02 TOLAN, ED FINAL BILL REFUND 401-0000-122.10-99 41.87 NORTHWEST SIGNAL SUPPLY, INC ELECTRICAL EQUIP & SUPPLY 401-0000-237.00-00 -157.50 Division Total: $2,307,750.86 Department Total: $2,307,750.86 ADVANCED TRAVEL NWPPA Trng-Amlot 401-7111-533.43-10 808.93 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 401-7111-533.42-10 0.62 11-14 A/C 3604570831558B 401-7111-533.42-10 0.36 11-14 A/C 3604570968343B 401-7111-533.42-10 0.75 COMMUNICATIONS/MEDIA SERV 401-7111-533.42-10 8.32 COMMUNICATIONS/MEDIA SERV 401-7111-533.42-10 2.28 11-14 A/C 3604570411199B 401-7111-533.42-10 16.68 11-23 A/C 79513296 401-7111-533.42-10 0.26 11-23 A/C 206T310164584B 401-7111-533.42-10 8.32 11-23 A/C 206T302306084B 401-7111-533.42-10 6.10 CLALLAM CNTY AUDITOR EASEMENT NO. 1 401-7111-533.49-90 72.00 EASEMENT NO. 2 401-7111-533.49-90 72.00 EASEMENT NO. 3 401-7111-533.49-90 72.00 VERIZON WIRELESS 11-22 a/c 571136182-00001 401-7111-533.42-10 57.48 Public Works -Electric Engineering -Electric Division Total: $1,126.10 ADVANCED TRAVEL EUCI Wkshp-Lusk 401-7120-533.43-10 517.18 WPAG-Lusk 401-7120-533.43-10 83.95 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 401-7120-533.42-10 0.62 11-14 A/C 3604570831558B 401-7120-533.42-10 0.36 11-14 A/C 3604570968343B 401-7120-533.42-10 0.75 Page 15 E -24 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 401-7120-533.42-10 8.32 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST COMMUNICATIONS/MEDIA SERV 401-7120-533.42-10 8.32 COMMUNICATIONS/MEDIA SERV 401-7120-533.42-10 2.28 11-14 A/C 3604570411199B 401-7120-533.42-10 16.68 11-23 A/C 79513296 401-7120-533.42-10 0.26 11-23 A/C 206T310164584B 401-7120-533.42-10 8.32 11-23 A/C 206T302306084B 401-7120-533.42-10 6.10 COLUMBIA TELECOMMUNICATIONS COR CONSULTING SERVICES 401-7120-533.41-50 15,593.75 EES CONSULTING INC MISC PROFESSIONAL SERVICE 401-7120-533.49-01 106.34 MARSH MUNDORF PRATT SULLIVAN CONSULTING SERVICES 401-7120-533.49-01 1,655.11 OFFICE DEPOT SUPPLIES 401-7120-533.31-01 8.73 Public Works -Electric Power Systems Division Total: $18,008.75 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 401-7180-533.41-50 176.04 ADVANCED TRAVEL Energy NW Mtg-Kidd 401-7180-533.43-10 235.22 Suptndt Mtg-KIarr 401-7180-533.43-10 76.25 Cust Svc Wkshop-Trainor 401-7180-533.43-10 15.25 ASPLUNDH TREE EXPERT CO ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 7,999.60 ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 7,999.60 ROADSIDE,GRNDS,REC, PARK 401-7180-533.48-10 3,999.80 CED/CONSOLIDATED ELEC DIST INC FIRE PROTECTION EQUIP/SUP 401-7180-533.31-01 4,092.10 ELECTRICAL EQUIP & SUPPLY 401-7180-533.31-01 693.76 FIRE PROTECTION EQUIP/SUP 401-7180-533.34-02 -35.77 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 352.77 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 167.58 ELECTRICAL EQUIP & SUPPLY 401-7180-533.34-02 62.87 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 401-7180-533.42-10 5.00 11-14 A/C 3604570831558B 401-7180-533.42-10 2.89 11-14 A/C 3604570968343B 401-7180-533.42-10 5.96 COMMUNICATIONS/MEDIA SERV 401-7180-533.42-10 66.59 COMMUNICATIONS/MEDIA SERV 401-7180-533.42-10 18.27 11-14 A/C 3604570411199B 401-7180-533.42-10 133.47 11-23 A/C 79513296 401-7180-533.42-10 2.12 11-23 A/C 206T310164584B 401-7180-533.42-10 66.59 11-23 A/C 206T302306084B 401-7180-533.42-10 48.80 11-16 a/c 206T323881998B 401-7180-533.42-10 54.54 11-16 a/c 206T323879996B 401-7180-533.42-10 54.54 11-16 a/c 206T322760994B 401-7180-533.42-10 54.54 11-16 a/c 206T326157000B 401-7180-533.42-10 54.54 11-14 a/c 3604574717777B 401-7180-533.42-10 127.83 CLINICARE OF PORT ANGELES INC DOT PHYSICAL - HAINSTOCK 401-7180-533.49-90 120.00 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 401-7180-533.49-50 107,914.94 FEDERAL EXPRESS CORP Shipping Chgs 401-7180-533.42-10 5.70 INSIGHT PUBLIC SECTOR COMPUTER HARDWARE&PERIPHI 401-7180-533.31-60 551.42 Page 16 E -25 Vendor LEGACY TELECOMMUNICATIONS, INC Ron Nevaril NORTHWEST SIGNAL SUPPLY, INC OLYMPIC LAUNDRY & DRY CLEANERS PORT OF PORT ANGELES QUILL CORPORATION SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC UNITED PARCEL SERVICE VERIZON WIRELESS ZEE MEDICAL SERVICE CO Public Works -Electric Description ELECTRONIC COMPONENTS WORK NOT REQUIRED GOT NEI ELECTRICAL EQUIP & SUPPLY LAUNDRY/DRY CLEANING SERV LAUNDRY/DRY CLEANING SERV Lease Fees OFFICE SUPPLIES, GENERAL ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY Shipping Chgs 11-22 a/c 571136182-00002 FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. Electric Operations Public Works -Electric Electric Utility Fund Account Number 401-7180-533.48-10 401-7180-379.00-00 401-7180-533.34-02 401-7180-533.41-50 401-7180-533.41-50 401-7180-533.45-30 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.42-10 401-7180-533.42-10 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.34-02 Division Total: Department Total: Fund Total: FERGUSON ENTERPRISES INC Date: 12/11/2013 City of Port Angeles 402-0000-141.40-00 H.B. JAEGER COMPANY, LLC PIPE FITTINGS City Council Expenditure Report Division Total: From: 11/23/2013 To: 12/6/2013 Vendor LEGACY TELECOMMUNICATIONS, INC Ron Nevaril NORTHWEST SIGNAL SUPPLY, INC OLYMPIC LAUNDRY & DRY CLEANERS PORT OF PORT ANGELES QUILL CORPORATION SUNSET DO -IT BEST HARDWARE SWAIN'S GENERAL STORE INC UNITED PARCEL SERVICE VERIZON WIRELESS ZEE MEDICAL SERVICE CO Public Works -Electric Description ELECTRONIC COMPONENTS WORK NOT REQUIRED GOT NEI ELECTRICAL EQUIP & SUPPLY LAUNDRY/DRY CLEANING SERV LAUNDRY/DRY CLEANING SERV Lease Fees OFFICE SUPPLIES, GENERAL ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY FASTENERS, FASTENING DEVS ELECTRICAL EQUIP & SUPPLY Shipping Chgs 11-22 a/c 571136182-00002 FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. FIRST AID & SAFETY EQUIP. Electric Operations Public Works -Electric Electric Utility Fund Account Number 401-7180-533.48-10 401-7180-379.00-00 401-7180-533.34-02 401-7180-533.41-50 401-7180-533.41-50 401-7180-533.45-30 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.34-02 401-7180-533.42-10 401-7180-533.42-10 401-7180-533.31-01 401-7180-533.34-02 401-7180-533.34-02 Division Total: Department Total: Fund Total: FERGUSON ENTERPRISES INC PIPE FITTINGS 402-0000-141.40-00 H.B. JAEGER COMPANY, LLC PIPE FITTINGS 402-0000-141.40-00 Division Total: Department Total: ADVANCED TRAVEL CCC Seminar -Becker 402-7380-534.43-10 Proc Contrl Inst -Flores 402-7380-534.43-10 Proc Cntrl Inst -Johnson 402-7380-534.43-10 Proc Cntrl Inst -Meyers 402-7380-534.43-10 AMSAN PAPER & PLASTIC-DISPOSABL 402-7380-534.31-01 ANDERSON & SONS GRAVEL ROAD/HWY MAT NONASPHALTIC 402-7380-534.31-20 AWWA PACIFIC NORTHWEST SECTION WATER UTILITIES COUNCIL 402-7380-534.49-01 BAXTER AUTO PARTS #15 SUPPLIES 402-7380-534.31-20 CASCADE COLUMBIA DISTRIBUTION, INCWATER&SEWER TREATING CHEM402-7380-534.31-05 CENTURYLINK-QWEST 11-14 A/C 3604571535571 B 402-7380-534.42-10 11-14 A/C 3604570831558B 402-7380-534.42-10 11-14 A/C 3604570968343B 402-7380-534.42-10 COMMUNICATIONS/MEDIA SERV 402-7380-534.42-10 COMMUNICATIONS/MEDIA SERV 402-7380-534.42-10 11-14 A/C 3604570411199B 402-7380-534.42-10 11-23 A/C 79513296 402-7380-534.42-10 11-23 A/C 206T310164584B 402-7380-534.42-10 11-23 A/C 206T302306084B 402-7380-534.42-10 Invoice Amount 532.24 1,550.00 2,032.50 79.18 79.18 4,100.00 -60.66 19.99 22.76 5.82 21.14 8.64 12.47 26.32 133.44 57.68 -29.92 $143,713.59 $162,848.44 $2,470,599.30 1,182.01 2,153.21 $3,335.22 $3,335.22 153.52 43.40 43.40 43.40 123.85 596.20 500.00 17.86 4,676.15 1.88 1.09 2.24 24.97 6.85 50.05 0.79 24.97 18.30 Page 17 E -26 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount DELL MARKETING LP City Council Expenditure Report 704.59 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount DELL MARKETING LP COMPUTER HARDWARE&PERIPHI 402-7380-534.31-01 704.59 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 402-7380-534.49-50 17,797.98 FASTENAL INDUSTRIAL FIRST AID & SAFETY EQUIP. 402-7380-534.31-01 84.58 FERGUSON ENTERPRISES INC EXTERNAL LABOR 402-7380-534.31-20 55.92 HAND TOOLS ,POW&NON POWER 402-7380-534.35-01 328.37 GRCC/WW MEMBERSHIPS 402-7380-534.49-01 42.00 HACH COMPANY CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-05 1,131.77 WATER&SEWER TREATING CHEM402-7380-534.31-20 747.27 WATER&SEWER TREATING CHEM402-7380-534.31-20 968.89 CHEMICAL LAB EQUIP & SUPP 402-7380-534.31-20 240.65 HEARTLINE HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 303.09 WESTSIDE PIZZA PIZZA PUBLIC WORKS SAFETY 402-7380-534.31-01 74.76 OFFICE DEPOT SUPPLIES 402-7380-534.31-01 8.66 SUPPLIES 402-7380-534.31-01 8.73 OLYMPIC STATIONERS INC SUPPLIES 402-7380-534.31-01 282.02 PACIFIC OFFICE EQUIPMENT INC SUPPLIES 402-7380-534.31-01 151.68 PEN PRINT INC PRINTING,SILK SCR,TYPSET 402-7380-534.31-01 330.62 QUILL CORPORATION SUPPLIES 402-7380-534.31-01 136.90 RADIOSHACK HARDWARE,AND ALLIED ITEMS 402-7380-534.31-20 154.33 SHARP ELECTRONICS CORP RENTAL/LEASE EQUIPMENT 402-7380-534.45-31 61.33 SUNSET DO -IT BEST HARDWARE PIPE FITTINGS 402-7380-534.31-20 14.61 SWAIN'S GENERAL STORE INC SHOES AND BOOTS 402-7380-534.31-01 147.30 JANITORIAL SUPPLIES 402-7380-534.31-20 21.40 TWISS ANALYTICAL LABORATORIES TESTING&CALIBRATION SERVI 402-7380-534.41-50 215.00 WA STATE DEPARTMENT OF HEALTH MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 MEMBERSHIPS 402-7380-534.49-01 42.00 Public Works -Water Water Division Total: $30,803.37 Public Works -Water Department Total: $30,803.37 Water Fund Fund Total: $34,138.59 CSUS FOUNDATION INC SCHOOL EQUIP& SUPPLIES 403-0000-237.00-00 -17.98 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 403-0000-237.00-00 182.16 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-0000-237.00-00 -85.82 PORT ANGELES CITY TREASURER Chain Purchase -JD 403-0000-237.00-00 -3.68 Page 18 E -27 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount City Council Expenditure Report Division Total: $74.68 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount Division Total: $74.68 Department Total: $74.68 ADS, LLC CONSULTING SERVICES 403-7480-535.41-50 2,573.37 CONSULTING SERVICES 403-7480-535.41-50 2,255.93 CANON USA, INC OFFICE MACHINES & ACCESS 403-7480-535.45-31 174.64 CENTURYLINK-QWEST 11-14 A/C 3604571535571 B 403-7480-535.42-10 1.67 11-14 A/C 3604570831558B 403-7480-535.42-10 0.96 11-14 A/C 3604570968343B 403-7480-535.42-10 1.99 COMMUNICATIONS/MEDIA SERV 403-7480-535.42-10 22.20 COMMUNICATIONS/MEDIA SERV 403-7480-535.42-10 6.09 11-14 A/C 3604570411199B 403-7480-535.42-10 44.49 11-23 A/C 79513296 403-7480-535.42-10 0.71 11-23 A/C 206T310164584B 403-7480-535.42-10 22.20 11-23 A/C 206T302306084B 403-7480-535.42-10 16.27 11-14 a/c 3604576315689B 403-7480-535.42-10 86.64 11-16 a/c 206T325585090B 403-7480-535.42-10 54.40 11-16 a/c 206T329544912B 403-7480-535.42-10 54.40 11-14 a/c 3604574859247B 403-7480-535.42-10 86.55 CSUS FOUNDATION INC SCHOOL EQUIP& SUPPLIES 403-7480-535.43-10 231.98 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 403-7480-535.49-50 11,364.79 FEDERAL EXPRESS CORP Shipping Chgs 403-7480-535.42-10 76.85 FERGUSON ENTERPRISES INC PIPE FITTINGS 403-7480-535.31-20 774.67 GODWIN PUMPS PUMPS & ACCESSORIES 403-7480-535.31-20 1,040.64 Randy Raymond REIMBURSE RANDY RAYMOND F 403-7480-535.49-90 85.00 Rick Hartley REIMBURSE RICK HARTLEY FO 403-7480-535.49-90 85.00 NCL NORTH CENTRAL LABORATORIES CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 1,107.47 NORTHSTAR CHEMICAL, INC WATER&SEWER TREATING CHEN/403-7480-535.31-05 3,340.24 OFFICE DEPOT SUPPLIES 403-7480-535.31-01 8.72 OLYMPIC STATIONERS INC SUPPLIES 403-7480-535.31-01 370.39 SUPPLIES 403-7480-535.31-01 34.79 SUPPLIES 403-7480-535.31-01 199.85 PORT ANGELES CITY TREASURER Chain Purchase -JD 403-7480-535.31-01 47.40 Postage -Young 403-7480-535.42-10 26.10 QUILL CORPORATION SUPPLIES 403-7480-535.31-01 11.66 SUNSET DO -IT BEST HARDWARE CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 35.46 SWAIN'S GENERAL STORE INC CHEMICAL LAB EQUIP & SUPP 403-7480-535.31-01 25.59 TYCO INTEGRATED SECURITY SECURITY,FIRE,SAFETY SERV 403-7480-535.41-50 55.65 VERIZON WIRELESS 11-22 a/c 571136182-00004 403-7480-535.42-10 60.78 WHITNEY EQUIPMENT CO INC EQUIP MAINT & REPAIR SERV 403-7480-535.31-20 5,269.38 Public Works-WW/Storm% Wastewater Division Total: $29,654.92 Public Works-WW/Stormwtr Department Total: $29,654.92 Wastewater Fund Fund Total: $29,729.60 Page 19 E -28 A-1 PERFORMANCE, INC CENTURYLINK-QWEST DEPARTMENT OF REVENUE -WIRES DEX ONE MEDIA KEVIN SCHMIDT OFFICE DEPOT PORT ANGELES CITY TREASURER QUILL CORPORATION SWAIN'S GENERAL STORE INC Public Works -Solid Waste DEPARTMENT OF REVENUE -WIRES ADVANCED TRAVEL CENTURYLINK-QWEST BUILDING MAINT&REPAIR SER 404-7580-537.41-50 11-14 A/C 3604571535571 B City of Port Angeles Date: 12/11/2013 405-0000-237.00-00 Division Total: 11-14 A/C 3604570831558B City Council Expenditure Report Cust Svc Wkshop-SW/SC 405-7538-537.43-10 11-14 A/C 3604571535571 B 405-7538-537.42-10 11-14 A/C 3604570968343B From: 11/23/2013 To: 12/6/2013 11-14 A/C 3604570968343B Vendor Description Account Number Invoice Amount DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 404-0000-237.00-00 138.35 405-7538-537.42-10 Division Total: $138.35 COMMUNICATIONS/MEDIA SERV Department Total: $138.35 A-1 PERFORMANCE, INC CENTURYLINK-QWEST DEPARTMENT OF REVENUE -WIRES DEX ONE MEDIA KEVIN SCHMIDT OFFICE DEPOT PORT ANGELES CITY TREASURER QUILL CORPORATION SWAIN'S GENERAL STORE INC Public Works -Solid Waste DEPARTMENT OF REVENUE -WIRES ADVANCED TRAVEL CENTURYLINK-QWEST BUILDING MAINT&REPAIR SER 404-7580-537.41-50 11-14 A/C 3604571535571 B 404-7580-537.42-10 COMMUNICATIONS/MEDIA SERV 405-0000-237.00-00 Division Total: 11-14 A/C 3604570831558B 404-7580-537.42-10 Cust Svc Wkshop-SW/SC 405-7538-537.43-10 11-14 A/C 3604571535571 B 405-7538-537.42-10 11-14 A/C 3604570968343B 404-7580-537.42-10 11-14 A/C 3604570968343B 405-7538-537.42-10 COMMUNICATIONS/MEDIA SERV 405-7538-537.42-10 COMMUNICATIONS/MEDIA SERV 404-7580-537.42-10 11-14 A/C 3604570411199B 405-7538-537.42-10 11-23 A/C 79513296 405-7538-537.42-10 COMMUNICATIONS/MEDIA SERV 404-7580-537.42-10 11-23 A/C 206T302306084B 405-7538-537.42-10 11-05 a/c 3604528100532B 405-7538-537.42-10 11-14 A/C 3604570411199B 404-7580-537.42-10 BLDG CONSTRUC. SERVICES- 405-7538-537.41-51 BLDG CONSTRUC. SERVICES- 405-7538-537.49-90 11-23 A/C 79513296 404-7580-537.42-10 11-23 A/C 206T310164584B 404-7580-537.42-10 11-23 A/C 206T302306084B 404-7580-537.42-10 Excise Tax Return -Oct 404-7580-537.49-50 COMMUNICATIONS/MEDIA SERV 404-7580-537.44-10 CDL ENDORSEMENT REIMB - K 404-7580-537.49-90 SUPPLIES 404-7580-537.31-01 Cleaning Supplies -Hale 404-7580-537.31-01 SUPPLIES 404-7580-537.31-01 FIRST AID & SAFETY EQUIP. 404-7580-537.31-01 SUPPLIES 404-7580-537.31-20 Solid Waste -Collections Division Total: Public Works -Solid Waste Department Total: Solid Waste -Collections Fund Total: Excise Tax Return -Oct 405-0000-237.10-00 COMMUNICATIONS/MEDIA SERV 405-0000-237.00-00 Division Total: Department Total: Cust Svc Wkshop-SW/SC 405-7538-537.43-10 11-14 A/C 3604571535571 B 405-7538-537.42-10 11-14 A/C 3604570831558B 405-7538-537.42-10 11-14 A/C 3604570968343B 405-7538-537.42-10 COMMUNICATIONS/MEDIA SERV 405-7538-537.42-10 COMMUNICATIONS/MEDIA SERV 405-7538-537.42-10 11-14 A/C 3604570411199B 405-7538-537.42-10 11-23 A/C 79513296 405-7538-537.42-10 11-23 A/C 206T310164584B 405-7538-537.42-10 11-23 A/C 206T302306084B 405-7538-537.42-10 11-05 a/c 3604528100532B 405-7538-537.42-10 11-05 a/c 3604522245145B 405-7538-537.42-10 BLDG CONSTRUC. SERVICES- 405-7538-537.41-51 BLDG CONSTRUC. SERVICES- 405-7538-537.49-90 84.93 0.83 0.48 0.99 11.10 3.04 22.24 0.35 11.10 8.13 13,056.10 2,178.00 130.00 8.73 9.76 63.66 57.31 7.45 $15,654.20 $15,654.20 $15,792.55 96.90 -113.40 -$16.50 -$16.50 87.00 0.83 0.48 0.99 11.10 3.04 22.24 0.35 11.10 8.13 42.10 42.24 1,020.00 3,263.66 Page 20 E -29 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount DEPARTMENT OF REVENUE -WIRES City Council Expenditure Report 405-7538-537.49-50 10,605.26 DEX ONE MEDIA From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 405-7538-537.49-50 10,605.26 DEX ONE MEDIA COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 684.00 FEDERAL EXPRESS CORP Shipping Chgs 405-7538-537.42-10 4.76 I-WASTENOT SYSTEMS COMMUNICATIONS/MEDIA SERV 405-7538-537.44-10 1,463.40 April Amundson MILEAGE REIMBURSEMENT 405-7538-537.31-01 13.56 Michelle Hale MILEAGE REIMBURSEMENT 405-7538-537.31-01 15.55 PORT ANGELES CITY TREASURER Postage -Hale 405-7538-537.42-10 28.48 SHARP ELECTRONICS CORP RENTAL/LEASE EQUIPMENT 405-7538-537.45-31 61.33 WAK-IN MAN, INC ENVIRONMENTAL&ECOLOGICAL 405-7538-537.48-10 1,580.47 Public Works -Solid Waste SW - Transfer Station Division Total: $18,970.07 EDGE ANALYTICAL TESTING&CALIBRATION SERVI 405-7585-537.41-50 601.00 TESTING&CALIBRATION SERVI 405-7585-537.41-50 12.00 TESTING&CALIBRATION SERVI 405-7585-537.41-50 2,628.00 TESTING&CALIBRATION SERVI 405-7585-537.41-50 3,265.00 HERRERA ENVIRONMENTAL CONSULTAPENGINEERING SERVICES 405-7585-537.41-50 69,676.85 ENGINEERING SERVICES 405-7585-537.41-50 81,069.29 STANLEY SECURITY SOLUTIONS HARDWARE,AND ALLIED ITEMS 405-7585-537.31-20 501.06 Public Works -Solid Waste Solid Waste -Landfill Division Total: $157,753.20 Public Works -Solid Waste Department Total: $176,723.27 Solid Waste-LF/Trf Stn Fund Total: $176,706.77 ADVANCED TRAVEL WSSMG Mtg-Boehme 406-7412-538.43-10 80.32 BUILDERS EXCHANGE OF WA INC COMMUNICATIONS/MEDIA SERV 406-7412-538.44-10 90.00 CENTURYLINK-QWEST 11-14 A/C 3604571535571 B 406-7412-538.42-10 0.42 11-14 A/C 3604570831558B 406-7412-538.42-10 0.24 11-14 A/C 3604570968343B 406-7412-538.42-10 0.50 COMMUNICATIONS/MEDIA SERV 406-7412-538.42-10 5.55 COMMUNICATIONS/MEDIA SERV 406-7412-538.42-10 1.52 11-14 A/C 3604570411199B 406-7412-538.42-10 11.12 11-23 A/C 79513296 406-7412-538.42-10 0.18 11-23 A/C 206T310164584B 406-7412-538.42-10 5.55 11-23 A/C 206T302306084B 406-7412-538.42-10 4.07 CLALLAM CNTY DEPT OF HEALTH TESTING&CALIBRATION SERVI 406-7412-538.41-50 702.00 CLALLAM CNTY ROAD DEPT TESTING&CALIBRATION SERVI 406-7412-538.41-50 661.41 DEPARTMENT OF REVENUE -WIRES Excise Tax Return -Oct 406-7412-538.49-50 212.04 OFFICE DEPOT SUPPLIES 406-7412-538.31-01 101.44 QUILL CORPORATION SUPPLIES 406-7412-538.31-01 101.01 SWAIN'S GENERAL STORE INC SUPPLIES 406-7412-538.31-01 88.54 Public Works-WW/Storm% Stormwater Division Total: $2,065.91 Public Works-WW/Stormwtr Department Total: $2,065.91 Stormwater Fund Fund Total: $2,065.91 PREMERA BLUE CROSS M BYSE MEDIC 1 OVERPMT 409-0000-213.10-90 68.60 Division Total: $68.60 Page 21 E -30 Date: 12/11/2013 City of Port Angeles City Council Expenditure Report From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount Department Total: $68.60 BLUMENTHAL UNIFORMS & EQUIP CLOTHING & APPAREL 409-6025-526.20-80 408.94 CAPTAIN T'S CLOTHING -- HALL 409-6025-526.20-80 19.40 CENTURYLINK-QWEST 11-14 A/C 3604571535571 B 409-6025-526.42-10 2.50 11-14 A/C 3604570831558B 409-6025-526.42-10 1.45 11-14 A/C 3604570968343B 409-6025-526.42-10 2.98 COMMUNICATIONS/MEDIA SERV 409-6025-526.42-10 33.29 COMMUNICATIONS/MEDIA SERV 409-6025-526.42-10 9.13 11-14 A/C 3604570411199B 409-6025-526.42-10 66.73 11-23 A/C 79513296 409-6025-526.42-10 1.06 11-23 A/C 206T310164584B 409-6025-526.42-10 33.29 11-23 A/C 206T302306084B 409-6025-526.42-10 24.40 CLALLAM CNTY EMS Medic I Advisory 409-6025-526.41-50 600.00 CORDERY, SHARON TEACH CPR CLASS 11/16/13 409-6025-526.31-08 50.00 FAMILY SHOE STORE CLOTHING ALLOWANCE REIMB 409-6025-526.20-80 314.31 JIM'S PHARMACY INC RESTOCK M 13 409-6025-526.31-13 15.59 MOROZ, JAMES EDUCATIONAL SERVICES 409-6025-526.31-08 600.00 EDUCATIONAL SERVICES 409-6025-526.31-08 200.00 OLYMPIC OXYGEN STEAM & HOT WATER BOILERS 409-6025-526.31-13 10.27 SWAIN'S GENERAL STORE INC CLOTHING & APPAREL 409-6025-526.20-80 13.95 MASS TRANS,ACCES& PARTS 409-6025-526.48-10 9.69 VERIZON WIRELESS 11-15 a/c 264395724-00001 409-6025-526.42-10 131.39 Fire Department Medic I Division Total: $2,548.37 Fire Department Department Total: $2,548.37 Medic I Utility Fund Total: $2,616.97 ADVANCED TRAVEL PLP/DOE Mtg-Bloor 413-7481-535.43-10 70.00 PLP Mtg-West 413-7481-535.43-10 68.50 CASCADIA LAW GROUP MISC PROFESSIONAL SERVICE 413-7481-535.41-50 13,137.75 MISC PROFESSIONAL SERVICE 413-7481-535.41-50 7,006.50 INTEGRAL CONSULTING, INC CONSULTING SERVICES 413-7481-535.41-50 7,758.00 Public Works-WW/Storm% Wastewater Remediation Division Total: $28,040.75 Public Works-WW/Stormwtr Department Total: $28,040.75 Harbor Clean Up Fund Total: $28,040.75 ADVANCED TRAVEL Utility EE Mtg-Currie 421-7121-533.43-10 71.80 DOE Ltng Wkshp-Kajfas 421-7121-533.43-10 469.28 ALL WEATHER HEATING & COOLING CITY REBATE 421-7121-533.49-86 500.00 CITY REBATE 421-7121-533.49-86 1,500.00 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 421-7121-533.42-10 0.42 11-14 A/C 3604570831558B 421-7121-533.42-10 0.24 11-14 A/C 3604570968343B 421-7121-533.42-10 0.50 COMMUNICATIONS/MEDIA SERV 421-7121-533.42-10 5.60 COMMUNICATIONS/MEDIA SERV 421-7121-533.42-10 1.52 Page 22 E - 31 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount CENTURYLINK-QWEST City Council Expenditure Report 421-7121-533.42-10 11.12 From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CENTURYLINK-QWEST 11-14 A/C 3604570411199B 421-7121-533.42-10 11.12 11-23 A/C 79513296 421-7121-533.42-10 0.18 11-23 A/C 206T310164584B 421-7121-533.42-10 5.60 11-23 A/C 206T302306084B 421-7121-533.42-10 4.12 GLASS SERVICES CO INC CITY REBATE 421-7121-533.49-86 324.00 CITY REBATE 421-7121-533.49-86 162.00 OFFICE DEPOT SUPPLIES 421-7121-533.31-01 52.31 TRACY'S INSULATION CITY REBATE 421-7121-533.49-86 1,289.96 Public Works -Electric Conservation Division Total: $4,398.65 Public Works -Electric Department Total: $4,398.65 Conservation Fund Total: $4,398.65 PUD #1 OF CLALLAM COUNTY Power Supply 1 431-7130-538.47-10 69.48 Public Works -Electric Telecommunications Division Total: $69.48 Public Works -Electric Department Total: $69.48 Telecommunications Fund Fund Total: $69.48 MAGNUM POWER, LLC ELECTRICAL CABLES & WIRES 451-7188-594.65-10 94,362.20 MUELLER CO ELECTRICAL EQUIP & SUPPLY 451-7188-594.64-10 855.82 Public Works -Electric Electric Projects Division Total: $95,218.02 Public Works -Electric Department Total: $95,218.02 Electric Utility CIP Fund Total: $95,218.02 MUELLER CO ELECTRICAL EQUIP & SUPPLY 452-7388-594.65-10 427.91 Public Works -Water Water Projects Division Total: $427.91 Public Works -Water Department Total: $427.91 Water Utility CIP Fund Total: $427.91 COULTAS GENERAL CONTRACTING CONSTRUCTION SERVICES,HEA 453-7488-594.65-10 22,721 .05 CONSTRUCTION SERVICES,HEA 453-7488-594.65-10 23,649.50 MUELLER CO ELECTRICAL EQUIP & SUPPLY 453-7488-594.65-10 427.91 TECHNICAL SYSTEMS, INC ENGINEERING SERVICES 453-7488-594.65-10 22,764.00 Public Works-WW/Storm% Wastewater Projects Division Total: $69,562.46 Public Works-WW/Stormwtr Department Total: $69,562.46 WasteWater Utility CIP Fund Total: $69,562.46 PACE ENGINEERS, INC CONSULTING SERVICES 456-7688-594.41-50 9,373.33 Public Works -Equip Svcs Stormwater Util CIP Projs Division Total: $9,373.33 Public Works -Equip Svcs Department Total: $9,373.33 Stormwtr Util Projects Fund Total: $9,373.33 BROWN AND CALDWELL CONSULTING SERVICES 463-7489-594.65-10 2,457.21 CONSULTING SERVICES 463-7489-594.65-10 7,348.54 CONSULTING SERVICES 463-7489-594.65-10 210,821.93 IMCO GENERAL CONSTRUCTION PW CONSTRUCTION & RELATED 463-7489-594.65-10 518,193.95 Public Works-WW/Storm% CSO Capital Division Total: $738,821.63 Public Works-WW/Stormwtr Department Total: $738,821.63 Page 23 E -32 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount City Council Expenditure Report Fund Total: $738,821.63 ALLDATA From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount CSO Capital Fund Fund Total: $738,821.63 ALLDATA RENTAL/LEASE EQUIPMENT 501-0000-237.00-00 -9.24 COLUMBIA RUBBER MILLS, INC ROAD/HGWY HEAVY EQUIPMENT 501-0000-141.40-00 1,633.59 FASTENAL INDUSTRIAL AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 110.13 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 110.51 NAPA AUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 32.65 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 12.98 O'REILLYAUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 92.63 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 7,296.29 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 7,139.44 FUEL,OIL,GREASE, & LUBES 501-0000-141.20-00 822.20 SIX ROBBLEES' INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 50.89 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 77.07 AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 106.23 SWAIN'S GENERAL STORE INC AUTO & TRUCK MAINT. ITEMS 501-0000-141.40-00 27.90 Division Total: $17,503.27 Department Total: $17,503.27 A-1 PERFORMANCE, INC BUILDING MAINT&REPAIR SER 501-7630-548.41-50 102.54 ADVANCED TRAVEL Veh to Auction -Hutchinson 501-7630-548.43-10 11.50 Veh to Auction-Roening 501-7630-548.43-10 11.50 ALLDATA RENTAL/LEASE EQUIPMENT 501-7630-548.48-02 119.24 BAXTER AUTO PARTS #15 PAINTS, COATI NGS, WALLPAPER 501-7630-548.34-02 209.56 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 41.93 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 501-7630-548.42-10 1.46 11-14 A/C 3604570831558B 501-7630-548.42-10 0.84 11-14 A/C 3604570968343B 501-7630-548.42-10 1.74 COMMUNICATIONS/MEDIA SERV 501-7630-548.42-10 19.42 COMMUNICATIONS/MEDIA SERV 501-7630-548.42-10 5.33 11-14 A/C 3604570411199B 501-7630-548.42-10 38.93 11-23 A/C 79513296 501-7630-548.42-10 0.62 11-23 A/C 206T310164584B 501-7630-548.42-10 19.42 11-23 A/C 206T302306084B 501-7630-548.42-10 14.23 FEDERAL EXPRESS CORP Shipping Chgs 501-7630-548.42-10 8.50 HEARTLINE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 384.91 LINCOLN INDUSTRIAL CORP AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 158.14 EXTERNAL LABOR SERVICES 501-7630-548.34-02 1,849.58 NAPA AUTO PARTS BELTS AND BELTING 501-7630-548.34-02 32.19 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 38.58 O'REILLYAUTO PARTS AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 338.29 BELTS AND BELTING 501-7630-548.34-02 87.79 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 168.27 PETTIT OIL COMPANY FUEL,OIL,GREASE, & LUBES 501-7630-548.32-13 281.91 Page 24 E -33 Vendor Date: 12/11/2013 City of Port Angeles Account Number Invoice Amount PORT ANGELES CITY TREASURER City Council Expenditure Report 501-7630-548.34-02 25.00 PORT ANGELES TIRE FACTORY From: 11/23/2013 To: 12/6/2013 Vendor Description Account Number Invoice Amount PORT ANGELES CITY TREASURER Trip permit/Trommel Scrn 501-7630-548.34-02 25.00 PORT ANGELES TIRE FACTORY EXTERNAL LABOR SERVICES 501-7630-548.34-02 133.75 EXTERNAL LABOR SERVICES 501-7630-548.34-02 104.66 EXTERNAL LABOR SERVICES 501-7630-548.34-02 89.87 EXTERNAL LABOR SERVICES 501-7630-548.34-02 86.50 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 583.78 EXTERNAL LABOR SERVICES 501-7630-548.34-02 287.15 EXTERNAL LABOR SERVICES 501-7630-548.34-02 61.79 EXTERNAL LABOR SERVICES 501-7630-548.34-02 86.50 EXTERNAL LABOR SERVICES 501-7630-548.34-02 86.50 SHARP ELECTRONICS CORP RENTAL/LEASE EQUIPMENT 501-7630-548.45-31 61.31 SUNSET DO -IT BEST HARDWARE AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 12.28 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 12.63 AUTO & TRUCK MAINT. ITEMS 501-7630-548.34-02 4.47 GASES CONT.EQUIP:LAB,WELD 501-7630-548.45-30 57.55 VERIZON WIRELESS 11-22 a/c 571136182-00003 501-7630-548.42-10 25.27 Public Works -Equip Svcs Equipment Services Division Total: $5,665.43 Public Works -Equip Svcs Department Total: $5,665.43 Equipment Services Fund Total: $23,168.70 ACCIS MEMBERSHIPS 502-2081-518.49-01 75.00 CENTURYLINK-QWEST 11-14 A/C 3604571535571B 502-2081-518.42-10 1.87 11-14 A/C 3604570831558B 502-2081-518.42-10 1.09 11-14 A/C 3604570968343B 502-2081-518.42-10 2.23 COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 24.97 COMMUNICATIONS/MEDIA SERV 502-2081-518.42-10 6.85 11-14 A/C 3604570411199B 502-2081-518.42-10 50.05 11-23 A/C 79513296 502-2081-518.42-10 0.79 11-23 A/C 206T310164584B 502-2081-518.42-10 24.97 11-23 A/C 206T302306084B 502-2081-518.42-10 18.30 IBM CORPORATION COMPUTER HARDWARE&PERI PHI 502-2081-518.31-60 5,829.75 DATA PROC SERV &SOFTWARE 502-2081-518.48-02 2,081.28 MICROSOFT CORPORATION COMPUTERS,DP & WORD PROC. 502-2081-518.48-02 738.03 Finance Department Information Technologies Division Total: $8,855.18 SUNGARD PUBLIC SECTOR COMPUTERS, DP & WORD PROC. 502-2082-594.65-10 24,089.19 Finance Department IT Capital Projects Division Total: $24,089.19 Finance Department Department Total: $32,944.37 Information Technology Fund Total: $32,944.37 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 115.40 Disability Board -Nov 503-1631-517.46-35 226.65 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 Disability Board -Nov 503-1631-517.46-35 1,455.29 REIMBURSE MEDICARE-NOV 503-1631-517.46-35 104.90 Page 25 E - 34 Vendor NW ADMIN TRANSFER ACCT Self Insurance CENTURYLINK-QWEST Economic Development Fireman's Pension COTTAGE QUEEN PA DOWNTOWN ASSN Description REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV REIMBURSE MEDICARE-NOV S/NS/WT RETIREES REIMBURSE MEDICARE-NOV REIMBURSE MEDICARE-NOV Other Insurance Programs Self Insurance Self -Insurance Fund Account Number 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-33 503-1631-517.46-34 503-1631-517.46-35 503-1631-517.46-35 Division Total: Department Total: Invoice Amount 545.90 254.59 104.90 37.17 104.90 22.04 104.90 495.55 104.90 39.00 104.90 104.90 74,222.80 9,019.00 103.90 104.90 $87,481.39 $87,481.39 Fund Total: $87,481.39 11-14 A/C Date: 12/11/2013 City of Port Angeles 504-1512-558.42-10 City Council Expenditure Report 11-14 A/C 3604570831558B From: 11/23/2013 To: 12/6/2013 Vendor NW ADMIN TRANSFER ACCT Self Insurance CENTURYLINK-QWEST Economic Development Fireman's Pension COTTAGE QUEEN PA DOWNTOWN ASSN Description REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV REIMBURSE MEDICARE-NOV S/NS/WT RETIREES REIMBURSE MEDICARE-NOV REIMBURSE MEDICARE-NOV Other Insurance Programs Self Insurance Self -Insurance Fund Account Number 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-35 503-1631-517.46-33 503-1631-517.46-34 503-1631-517.46-35 503-1631-517.46-35 Division Total: Department Total: Invoice Amount 545.90 254.59 104.90 37.17 104.90 22.04 104.90 495.55 104.90 39.00 104.90 104.90 74,222.80 9,019.00 103.90 104.90 $87,481.39 $87,481.39 Fund Total: $87,481.39 11-14 A/C 3604571535571 B 504-1512-558.42-10 11-14 A/C 3604570831558B 504-1512-558.42-10 11-14 A/C 3604570968343B 504-1512-558.42-10 COMMUNICATIONS/MEDIA SERV 504-1512-558.42-10 COMMUNICATIONS/MEDIA SERV 504-1512-558.42-10 11-14 A/C 3604570411199B 504-1512-558.42-10 11-23 A/C 79513296 504-1512-558.42-10 11-23 A/C 206T310164584B 504-1512-558.42-10 11-23 A/C 206T302306084B 504-1512-558.42-10 Archaeologist Division Total: Economic Development Department Total: Cultural Resources Fund Total: REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV Disability Board -Nov REIMBURSE MEDICARE-NOV Disability Board -Nov Fireman's Pension Fireman's Pension Firemen's Pension COTTAGE QUEEN NOV 2013 DECAL SALES 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 602-6221-517.46-35 Division Total: Department Total: Fund Total: 650-0000-213.10-90 650-0000-231.91-00 0.21 0.12 0.25 2.77 0.76 5.56 0.09 2.77 2.03 $14.56 $14.56 $14.56 104.90 125.58 104.90 1,972.47 104.90 42.42 $2,455.17 $2,455.17 $2,455.17 1.00 134.03 Page 26 E -35 Page 27 E -36 City of Port Angeles Date: 12/11/2013 $3,570.36 CENTURYLINK-QWEST 11-14 A/C 3604571535571 B 652-8630-575.42-10 City Council Expenditure Report 11-14 A/C 3604570831558B 652-8630-575.42-10 0.36 From: 11/23/2013 To: 12/6/2013 652-8630-575.42-10 Vendor Description Account Number Invoice Amount PA DOWNTOWN ASSN NOV 2013 PBIA DUES 650-0000-231.92-00 1,389.75 COMMUNICATIONS/MEDIA SERV NOV 2013 1 ST STREET PLAZA 650-0000-231.93-00 2,045.58 Division Total: $3,570.36 16.68 Department Total: $3,570.36 Page 27 E -36 Off Street Parking Fund Fund Total: $3,570.36 CENTURYLINK-QWEST 11-14 A/C 3604571535571 B 652-8630-575.42-10 0.62 11-14 A/C 3604570831558B 652-8630-575.42-10 0.36 11-14 A/C 3604570968343B 652-8630-575.42-10 0.75 COMMUNICATIONS/MEDIA SERV 652-8630-575.42-10 8.32 COMMUNICATIONS/MEDIA SERV 652-8630-575.42-10 2.28 11-14 A/C 3604570411199B 652-8630-575.42-10 16.68 11-23 A/C 79513296 652-8630-575.42-10 0.26 11-23 A/C 206T310164584B 652-8630-575.42-10 8.32 11-23 A/C 206T302306084B 652-8630-575.42-10 6.10 April Watkins HOLIDAY ART WORKSHOP APRI 652-8630-575.41-50 100.00 Lorrie Parris HARP & GUITAR PERFORMANCE 652-8630-575.41-50 200.00 PORT ANGELES FINE ARTS CENTER FNCOFFICE SUPPLIES, GENERAL 652-8630-575.31-01 129.64 OFFICE SUPPLIES, GENERAL 652-8630-575.31-01 539.23 MISC PROFESSIONAL SERVICE 652-8630-575.41-50 2,400.00 OFFICE SUPPLIES, GENERAL 652-8630-575.44-10 26.02 OFFICE SUPPLIES, GENERAL 652-8630-575.49-60 312.62 VERIZON WIRELESS 11-22 a/c 571136182-00005 652-8630-575.42-10 19.08 Esther Webster/Fine Arts Esther Webster/Fine Arts Division Total: $3,770.28 Esther Webster/Fine Arts Department Total: $3,770.28 Esther Webster Fund Fund Total: $3,770.28 AFLAC AFLAC SUPP INS 920-0000-231.53-10 1,152.54 ASSOCIATION OF WASHINGTON CITIES AWC SUPP LIFE 920-0000-231.53-30 306.10 LEOFF P/R Deductions pe 11-24 920-0000-231.51-21 23,334.81 OFFICE OF SUPPORT ENFORCEMENT P/R Deductions pe 11-24 920-0000-231.56-20 169.85 PERS P/R Deductions pe 11-24 920-0000-231.51-10 1,610.76 P/R Deductions pe 11-24 920-0000-231.51-11 10,786.43 P/R Deductions pe 11-24 920-0000-231.51-12 48,771.59 UNITED WAY (PAYROLL) PAYROLL SUMMARY 920-0000-231.56-10 593.46 VOLUNTEER FIRE ASSOCIATION PAYROLL SUMMARY 920-0000-231.55-20 29.00 Division Total: $86,754.54 Department Total: $86,754.54 Payroll Clearing Fund Total: $86,754.54 Totals for check period From: 11/23/2013To: 12/6/2013 $4,560,372.35 Page 27 E -36 NGELES DATE: DECEMBER 17, 2013 TO: CITY COUNCIL FROM: COREY DELIKAT, PARKS & RECREATION DIRECTOR SUBJECT: OLYMPIC COMMUNITY ACTION PROGRAMS, INC. (OLYCAP) SENIOR NUTRITION PROGRAM AGREEMENT Summary: OLYCAP provides a valuable service to the community by offering both the Senior Nutrition and Meals on Wheels Programs. Both of these programs are operated out of the Port Angeles Senior and Community Center. The kitchen and dining facilities are reserved for use by OLYCAP Tuesday through Friday every week of the year Recommendation: 1) Authorize the Mayor to sign an extension of the OLYCAP Senior Nutrition Program Agreement with Olympic Community Action Programs, Inc., for the use of the Port Angeles Senior and Community Center; and (2) allow the City Manager to make minor modifications to the agreement, if necessary. Background / Analysis: Since the opening of the Port Angeles Senior and Community Center in 1994, OLYCAP has utilized the facility to help provide the senior citizen population with affordable and nutritious meals via the Senior Nutrition and the Meals on Wheels Programs. Through a Program Agreement, OLYCAP has paid the City of Port Angeles a fee for the use of the facility. During FY2014, a fee of $593.29 per month will be paid to the City. The agreement extension is for a five year period, ending December 31, 2018. The amount for each subsequent yearly period of this Program Agreement shall be the rate for the initial yearly program use period plus 90% of the increase shown in the Consumer Price Index, CPI -U for Seattle, Washington as reported for June of each year. E -37 PROGRAM AGREEMENT THIS AGREEMENT is entered into this day of , 2013, by and between the City of Port Angeles referred to as "City", a Washington Municipal Corporation, and the Olympic Community Action Programs, Inc., a private non-profit corporation formed under the laws of the State of Washington, 802 Sheridan, Port Townsend, Washington, which operates a Senior Nutrition Program providing low-cost meals for senior citizens, hereinafter referred to as OLYCAP: In consideration of the mutual covenants and benefits contained herein, the parties agree as follows: 1. PURPOSE: The parties mutually desire to offer a Senior Nutrition Program open to all citizens at the City's Senior Center. 2. FACILITIES: The facilities that are the subject of this program agreement are the dining room and the kitchen facilities, together with appropriate access, in the Port Angeles Senior Services/Community Center located at 328 East Seventh Street in the City of Port Angeles, Washington. 3. USE OF FACILITIES: The facilities shall be used for the storing, preparing, and serving of foodstuffs and meals to persons eligible under OLYCAP's Senior Nutrition Program. OLYCAP shall use the subject facilities for the purpose on Tuesday through Friday of each week. OLYCAP may enter the subject facilities at 10:30 a.m. and shall vacate the same at 6:30 p.m. OLYCAP shall have primary use of kitchen facilities during the period of 2 p.m. to 5 p.m. Tuesday through Friday. OLYCAP shall have exclusive use of the dining room during the period of 3 p.m. to 6 p.m. Tuesday through Friday. See Attachment A. Upon completion of each day's preparation and serving of meals, OLYCAP shall leave the facilities in a neat, sanitary, and safe condition, having washed and stored all cooking and dining equipment, cleaned tables and chairs, and vacuumed or broom cleaned the floor, as appropriate. OLYCAP shall abide by all laws, rules, and regulations concerning the protection of such facilities from fire and other casualties and applicable health regulations. 4. TERM: This program agreement shall be for a term of five years commencing January 1, 2014 and ending December 31, 2018. 5. FACILITY USE PAYMENT AMOUNT: For 2014 OLYCAP agrees to pay City, at 321 East 5th Street, Port Angeles, Washington, the amount of $593.29 per month, payable in advance on the first day of each and every month during the first yearly period hereof. The amount for each subsequent yearly period of this program agreement shall be the rate for the initial yearly program use period plus 90% of the increase shown in the Consumer Price Index, CPI -U, for the Seattle, Washington as reported for June of each year. Such amount shall become effective on the first day of January of each yearly period and shall be payable in advance on the first day of each month during that period. 6. UTILITIES: City agrees that it will provide electricity, water, and sewage service to facilities without charge. OLYCAP agrees to monitor the use thereof and to prevent abuse or waste thereof. 7. MAINTENANCE: City agrees to maintain and repair structural portions of the facilities including electrical, plumbing, fixtures, and appliances, except for damage or malfunction thereof which may be caused solely by OLYCAP, in which case the OLYCAP agrees promptly to reimburse the City for the City's cost in repairing or replacing the same. The City shall be responsible for general janitorial services and maintenance of the facilities in a neat, sanitary, and safe condition after use by OLYCAP. 8. AGENCY: The parties agree that OLYCAP is a separate, distinct and independent entity; is not the agent or representative of the City; has no right to bind the City, whether by contract or conduct; and that no employee of OLYCAP shall, for any purpose, be deemed an employee or agent of City. 9. LIENS: OLYCAP shall not suffer or permit any lien to be filed against the City's property by reason of work, labor, services, or materials performed or supplied to OLYCAP. If any such lien is filed, OLYCAP shall cause the same to be discharged of record within thirty (30) days after the date of filing the same. 10. INDEMNIFICATION and HOLD HARMLESS: OLYCAP agrees to defend, indemnify, and hold City, its officers, officials, employees, and volunteers, harmless from any and all claims, injuries, damages, losses or suits, including attorneys fees, caused by or arising out of or in connection with any acts or omissions occurring on the City's premises caused or contributed to by OLYCAP or its agents, employees, or patrons. 11. INSURANCE: OLYCAP shall procure and maintain for the duration of this agreement, liability insurance against claims for injuries to persons or damage to property that may arise from or in connection with the use of the City's facilities. Said policy shall provide coverage with a company authorized to do business in the State of Washington and shall be written with limits no less than $1,000,000 each occurrence and $2,000,000 aggregate. Said policy shall name City as an additional insured and shall contain a clause stating that coverage shall apply separately as to each insured, except with respect to the limits of the insurer's liability. OLYCAP's insurance shall be primary insurance with respect to the City, and the City shall be given two (2) day's written notice of any cancellation, suspension, or material change in coverage. 12. ASSIGNMENT: The rights and obligations of OLYCAP as set forth in this program agreement shall not be assigned without the express written authority of City. 13. CIVIL RIGHTS and OTHER COMPLIANCES: A. During the performance of this agreement, OLYCAP agrees to comply with Title 6 of the Civil Rights Act of 1964, and all subsequent legislation relating to civil rights, which provides that no person shall, on the grounds of race, color or national origin, be excluded from participation in, denied the benefits of, or be subjected to discrimination under any program or activity. 2 E -39 B. The work to be performed under this program agreement is in the Port Angeles Senior Services/Community Center building which was constructed with federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 USC 1701. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contract for work in connection to the project be awarded to business concerns that are located in or owned in substantial part by persons residing in the area of the building. 14. MODIFICATIONS: This program agreement constitutes the entire agreement between the parties. No alteration or modification of the agreement shall be effective unless such modification of the agreement shall be in writing and signed by the parties hereto. 15. APPLICABLE LAW: Any terms and provisions of this program agreement shall be determined under the laws of the State of Washington. Venue for any action brought pursuant to this agreement shall be exclusively in the Superior Court for the Clallam County, Washington. 16. TERMINATION: Should OLYCAP fail to operate the Senior Nutrition Program in good faith, within the time and manner herein set forth, or fail to keep or perform any or all of the agreements contained herein, and fails to cure said default within thirty (30) days notice of said default by City, then this Program Agreement may be terminated by City. This Program Agreement may be terminated by OLYCAP in the event OLYCAP is no longer operating the Senior Nutrition Program, provided OLYCAP gives the City at least 45 days written notice of such termination. IN WITNESS WHEREOF, the undersigned have duly executed this Program Agreement on or about the day of CITY OF PORT ANGELES 20 OLYMPIC COMMUNITY ACTION PROGRAMS (OLYCAP) Cheri Kidd, Mayor Olympic Community Action Program Representative Approved as to form: William E. Bloor, City Attorney Attest: Janessa Hurd, City Clerk 3 E -40 STATE OF WASHINGTON ss. County of Clallam On this day personally appeared before me Cheri Kidd, to me known to be the Mayor of the CITY OF PORT ANGELES, the municipal corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument, and that the seal affixed is the seal of said municipal corporation. GIVEN under my hand and official seal this day of , 2013 STATE OF WASHINGTON ss. County of Clallam NOTARY PUBLIC in and for the State of Washington, residing at Port Angeles. My appointment expires: On this day personally appeared before me , known to be of the OLYMPIC COMMUNITY ACTION PROGRAMS, the private non-profit corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said non-profit corporation, for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument, and that the seal affixed is the seal of said corporation. GIVEN under my hand and official seal this day of 12013. NOTARY PUBLIC in and for the State of Washington, residing at Port Angeles. My appointment expires: HAa AGREEMENTS&CONTRACTS\2013 Agrmts&Contracts\OLYCAP-SenioiC.enter11222013.rtf E-41 Attachment "A" Safety & Cleanliness Best Practices For OLYCAP Senior Nutrition Program As part of the Senior Nutrition Program Agreement between OLYCAP and the City of Port Angeles, the following practices shall be performed to insure safety and applicable health regulations are being performed: 1. Safety a. Floor Paths are clear of boxes, brooms, & other obstructions. b. Do not block areas where floors are painted "Keep Clear". This is a code violation and areas need to be kept clear for electrical panel access. c. Use of "Wet Floor" Signs after the floor is mopped or if a spill occurs. d. All food Handling and Cooking/Food Temperatures must conform to Clallam County Environmental Health Division Regulations. 2. Cleanliness (Performed Daily or After each Use) a. Any mess made must be cleaned up in a timely manner. b. Wipe down and keep clean all cooking and prep surfaces during food preparation, including the steam table. At the end of the day, these surfaces must be cleaned in accordance of the Clallam County Environmental Health Services. c. Clean warming tables after each use with a damp cloth. d. Appropriately clean the cooking grill after each use. e. Empty grease drawers from under the grill and dispose of it properly in accordance to Clallam County Environmental Health Services. DO NOT POUR THE GREASE DOWN THE SINK DRAINS. f. Clean all stainless steel doors, splash areas, kitchen sink, freezer & cooler door, and freezer door handle. Surfaces must be cleaned in accordance of the Clallam County Environmental Health Services. g. Sweep and mop the floors after each use. 3. Cleanliness (Performed Weekly) a. Clean kitchen mats by running them through the dishwasher. 4. Cleanliness (Quarterly) a. Roll out shelving from the freezer and cooler and wipe down. Also, while shelving is out, clean the walls and the floors of the freezer and cooler. b. Roll out the dish containers in the stainless steel cabinets and sweep and mop the floors inside of them. E -42 .70RT DATE: December 17, 2013 To: CITY COUNCIL NGELES FROM: Craig Fulton, Director of Public Works & Utilities SUBJECT: Underground Cable Replacement, Project CL02-2011, Final Acceptance Summary: Magnum Power has completed the contract to replace failed underground distribution cables at three locations; one at Benjamin and McDougal Streets, and two at 14t and N Streets. Recommendation: Accept the Underground Cable Replacement project as complete and authorize the release of the retained percentage, in the amount of $4,352.50, upon receipt of required clearances. Background/Analysis: Magnum Power of LaCenter, WA, was the low bidder to replace three direct buried 15kV distribution cables that had failed from old age. One cable was located at Benjamin and McDougal Streets, and two were at 14th and N Streets. New cables in conduits were trenched in to facilitate future replacements. The total length of cable and conduit installed was approximately 1,135 feet. During construction, the contractor damaged another distribution cable that had not been properly located by the City. The work has been completed and the final payment request has been received. The original bid was $94,362.20, including sales tax. One change order was approved for $2,751.84 to repair the cable damaged during construction. The total final cost was $97,114.04, including sales tax. The 2013 capital budget included $150,000 for this project. It is recommended that Council accept the project as complete by Magnum Power and authorize release of the retainage, in the amount of $4,352.50, upon receipt of required clearances. ent, Project CL02-2011, Final Acceptance.doc E -43 NGELES DATE: December 17, 2013 TO: CITY COUNCIL FROM: Craig Fulton, Director of Public Works & Utilities SUBJECT: C Street Extension/Stormwater Rehabilitation, Projects GG03-2003, WT02- 2009 and DR02-2011 - Final Acceptance Summary: Lakeside Industries of Port Angeles, WA has completed the construction of the contract for the C Street Extension/Stormwater Rehabilitation, Projects GG03-2003, WT02-2009 and DR02-2011. Final payment has been made with 5% retainage bond being held. Recommendation: Accept the C Street Extension/Stormwater Rehabilitation, Projects GG03-2003, WT02-2009 and DR02-2011, and authorize release of the retainage bond upon receipt of required clearances. Background/Analysis: Bids were opened on October 8, 2012 for the construction of the C Street Extension/Stormwater Rehabilitation project. Lakeside Industries of Port Angeles, WA was awarded the contract on October 16, 2012. Due to the lateness of the year and the advent of colder weather, construction was scheduled to begin on March 18, 2013. The project was complete on May 24, 2013. The project has been inspected and determined to be satisfactory. Inspection and project management for the project were performed by the City's engineering staff. The original contract amount was $192,751.62 and the final contract amount, including retainage and applicable taxes, adjusted for quantity variances is $210,325.77. The final contract amount is within the original project budget as amended in the 2013 Budget Amendment 2. The following table is a summary of project construction costs: Original Contract Amount Change Orders (0) Unit Quantity Variations Final Cost Project Cost Variance $192,751.62 $ 0.00 +$17,574.52 $210,325.77 +9.1% It is recommended that Council accept the C Street Extension/Stormwater Rehabilitation, Projects GG03-2003, WT02-2009 and DR02-2011, and authorize release of the retained percentage bond upon receipt of required clearances. 2011, Final Acceptance.docx ater Rehabilitation, Project GG03-2003, WT02-2009, & DR02- E -44 NGELES DATE: December 17, 2013 TO: CITY COUNCIL FROM: Craig Fulton, Director of Public Works & Utilities SUBJECT: 2012 Alley Paving, Project No. TR 04-05 - Final Acceptance Summary: Lakeside Industries of Port Angeles, WA has completed the construction of the contract for the 2012 Alley Paving, Project No. TR04-05. Final payment has been made with 5% retainage bond being held. Recommendation: Accept the 2012 Alley Paving, Project No. TR 04-05, and authorize release of the retainage bond upon receipt of required clearances. Background/Analysis: Bids were opened on October 30, 2012 for the construction of the 2012 Alley Paving Project. Lakeside Industries of Port Angeles, WA was awarded the contract on November 6, 2012. This project included the improvements to two alleys. Construction of the first alley of Railroad and Front between Oak and Laurel Streets, began on November 13, 2012. Due to the lateness of the year and the construction of C Street, construction on the second alley, between 2nd and 3rd Streets from Peabody to Vine, began on May 31, 2013, and was inspected and determined complete on June 17, 2013. Inspection and project management for the project were performed by the City's engineering staff. The original contract amount was $93,407.00 and the final contract amount, including retainage and applicable taxes, adjusted for quantity variances is $91,744.42. The following table is a summary of project construction costs: Original Contract Amount Change Orders (0) Unit Quantity Variations Final Cost Project Cost Variance $93,407.00 $ 0.00 -$1,662.58 $91,744.42 -1.8% It is recommended that Council accept the 2012 Alley Paving, Project No. TR04-05, and authorize release of the retained percentage bond upon receipt of required clearances. ect TR04-05, Final Acceptance.docx E -45 SORT DATE: December 17, 2013 To: CITY COUNCIL NGELES FROM: TERRY GALLAGHER, CHIEF OF POLICE SUBJECT: 2014 SERVICES AGREEMENT WITH OLYMPIC PENINSULA HUMANE SOCIETY Summary: The City of Port Angeles contracts with the Olympic Peninsula Humane Society (OPHS) for certain animal control services. OPHS has accepted the total compensation offer put forth by the City in the amount of $41,648.00 for the period January 1, 2014 through December 31, 2014. Recommendation: Authorize the Mayor to sign the 2014 Services Agreement with OPHS. Background / Analysis: The City's current animal control services agreement with the Olympic Peninsula Humane Society expires December 31, 2013. OPHS has agreed to continue the provision of animal control services to the City through December 31, 2014 for $41,648.00, a reduction of $12,352.00 as compared to the annual costs of the years 2010 through 2013. The proposed 2014 contract establishes a per capita rate approximately equal to that being paid for identical services by County residents. The county will pay $104,000.00 to OPHS in 2014. Staff would like to extend our appreciation for the work of Olympic Peninsula Humane Society volunteer and Board President Kandace Pierce. Ms. Pierce devoted a considerable amount of her own time in negotiating contracts with Clallam County and the City of Port Angeles. Her efforts deserve to be recognized. E -46 SERVICE AGREEMENT the Ci of Port Angeles, a political subdivision of THIS AGREEMENT �s entered into between City the State of Washington, (hereinafter called "City) and OLYMPIC PENINSULA HUMANE SOCIETY of: 2105 West Highway 101, Port Angeles, WA 98363 (hereinafter called "Contractor"). This Agreement is comprised of - [ X ] Attachment "A" - Scope of Work. FX ] Attachment "B" - Compensation. [ X ] Attachment "C" - General Conditions. [ X ] Attachment "D" - Special Terms and Conditions. copies of which are attached hereto and incorporated herein by this reference as if fully set forth. This Agreement sets forth and memorializes the terms and services provided beginning on the 1" day of January 2014, and shall, unless terminated as provided elsewhere in the Agreement, expire on the 31 st day of December 2014, except that the agreement may continue on a month- to-month basis beyond December 2014 with the consent of both parties. The City Project Manager responsible for the administration of this Agreement shall be the Police Chief. IN WITNESS WHEREOF, the parties have executed this Agreement on this day of , 2013. SOCIETYOLYMPIC PENINSULA HUMANE ATTEST: Janessa Hurd, City Clerk CITY OF PORT ANGELES Cherie Kidd, Mayor APPROVE AS TO FORM: By: Willi E. Bloor, Ci y ttorney E -47 PERSONAL SERVICES AGREEMENT ATTACHMENT "A" SCOPE OF WORK Animal Sheltering I. Shelter Facilities: The Contractor shall furnish and maintain shelter facilities and necessary equipment for handling stray or impounded dogs and cats and animals brought to the contractor pursuant to the provisions of this agreement by the City; and dogs and cats brought to the Contractor by the public residing in the City limits. These facilities shall include, but not be limited to the following: A. Dog and cat kennels (minimum 20 dog and 25 cat kennels). B. An isolation room having a complete covered kennel for dangerous dogs impounded, and rabies quarantine. C. A separate room for storing feed. D. Facilities for the humane disposal of sick, injured and dead animals. E. Secure and accessible after hours receiving areas for animals brought to the shelter by the City. F. An external security fence at a minimum of 6' in height. The Contractor shall properly maintain the facilities and equipment in a clean and sanitary manner and will not permit any condition to exist that would constitute a public nuisance. 2. Hours of Operations: The Contractor shall, as a minimum requirement, keep the shelter facilities open to the public a minimum of 25 hours per week, 5 of which shall be on Saturday, or other such hours as approved by the City Project Manager. Such hours shall be posted. During other hours, the City's Law Enforcement Officers, or designee may use keys to be supplied for access to the shelter. 3. Receipt and Care of Animals: The Contractor shall accept and care for all dogs and cats and animals brought to the shelter pursuant to the provisions of this agreement, by the City, and by the residents of the City, provided, however, the Contractor shall not be obligated to accept a dog, cat, or other animal if (1) acceptance of that animal into the shelter will create a serious health risk or, (2) a serious health risk exists in the shelter, or (3) place the shelter over capacity and the Contractor has attempted to relieve such condition by alternate placement of animals with other suitable agencies. In any such event, Contractor shall notify City. The Contractor shall hold them and properly care for them pursuant to applicable sections of Port Angeles Municipal Code Chapter 7. The Contractor may destroy any animal only pursuant to applicable sections of Municipal Code Title 7. The Contractor shall give the best reasonable care and treatment to all animals in its custody and control, making certain they are comfortably housed and adequately fed and watered. Animals received by the shelter during non -business hours shall be officially cared for as soon as feasible. The Contractor shall maintain a record of each animal received under this contract. At a minimum, such record shall consist of the type of animal, the beginning and ending dates of housing, the length of stay, the name, address and telephone number of the owner or person bringing in the animal, the approximate location where the animal was found, and the disposition of the animal. The contractor shall submit a report containing this information to the City at the end of each quarter. The report will be mailed to the Port Angeles Police Department, Attention: Police Chief, 321 East 51h Street, Port Angeles, WA 98362. The Contractor shall be responsible to make reasonable attempts, and with due diligence, to identify and contact the animal owner as soon as possible after the animal is housed by the Contractor and prior to destruction or adoption of the animal. The Contractor shall make every reasonable effort to find suitable homes for each adoptable animal received. 4. Animal Trans: The Contractor shall furnish and maintain a suitable number of traps for the live capture of animals and loan said traps to City residents upon request. At a minimum, the Contractor shall maintain 4 cat traps, 1 dog trap, 1 skunk trap and 4 raccoon traps. At the time of the loan, the Contractor shall instruct residents on the proper use of traps and the proper care and handling of captured animals. The Contractor may collect a deposit and/or fee as agreed between the Contractor and the City. S. Records of Lost and Found_ Animals: Reports of lost or found animals from City citizens will be referred directly to the Contractor. The Contractor shall snake information concerning lost and found animals available to citizens requesting the information. The Contractor shall use due diligence in making every reasonable effort to compare unidentified City animals to the lists and to return animals which appear to be from the list, to their owners. 6. Staff: A. The Contractor shall be registered to perform euthanasia by lethal injection, in accordance with RCW 69.50.310, and shall employ or contract with a minimum of one qualified handler. In addition, Contractor shall comply with all written policies and procedures required by the Washington State Department of Health, including WAC Chapter 246-886, as it may be revised, together with requirements for training, recordkeeping, and security. B. The Contractor shall maintain a telephone service and office personnel necessary for receiving inquiries from City residents with respect to animals impounded or delivered to the Contractor. C. The Contractor shall ensure that all of its employees act in a professional and businesslike manner and that no rude or unseemly actions or attitudes are tolerated in their day-to-day dealings with the public. D. The Contractor shall provide adequate training to its employees to satisfactorily perform the obligations of this agreement. The Contractor shall arrange for all its permanent and temporary employees to be bonded for $1,000 per employee and to protect the City against any dishonesty or failure to transmit fees to the City. Proof of bond shall be provided to the Project Manager. 7. After Hour Ca es/Animals Left After Hours: If the Contractor maintains after-hours cages that are available to the public or animals are left at the shelter during non -business hours, those animals that are housed as a result of placement into those cages and that cannot be specifically identified as coming from City residents, shall not be counted as City animals except to the extent that the City of Port Angeles agrees to the following proportional payment for unidentified animals. In that case, charges for unidentified animals shall be E -49 charged in the same proportion as animals that are identifiable as County, Sequim, or Port Angeles billable animals on an annual basis. 8. Fees: The Contractor may collect fees as listed in PAMC 3.70.120(C). Any changes to fees shall be approved by the City Council prior to implementation. Animal Licenses Issuance of Licenses: The Contractor is solely responsible for administration of the animal licensing program and will collect and retain all fees under PANIC 3.70.120(A). 2. Maintenance of License Recording System: The Contractor shall maintain a computerized license system in a current status and shall provide at least monthly to the City Project Manager a listing of all current animal licenses. As an alternative, the Contractor may, at its discretion, maintain the animal license listing by posting it to an internet site accessible by the City and PENCOM. The Contractor shall maintain the system for licenses sold by the Contractor, the City, or any other license vendor in the City. 3. Supplies. The Contractor shall purchase and maintain sufficient license forms and tags and shall distribute them, free of charge, to other license vendors upon request. 4. Public Education. The Contractor shall develop programs and activities intended to increase compliance with license requirements by City residents. The Contractor shall organize and carry out neighborhood surveys and public education programs, as approved by the Chief of the Port Angeles Police Department. The surveys and education programs shall be aimed at informing the public about animal health and welfare issues. E -50 SERVICE AGREEMENT ATTACHMENT "B" COMPENSATION 1. Compensation for Sheltering: A. The City shall pay to the Contractor the amount of $10,412.00 for each quarter of the year 2014. B. Total compensation paid to Contractor by the City for each year of this Services Agreement shall be $41,648.00. 2. Other Compensation: The Contractor may retain Cage and Trap Rental Fees received from City citizens. 3. Compensation for Sale of Animal Licenses: The Contractor may retain the revenue obtained from its sale of City animal licenses. E-51 SERVICE AGREEMENT ATTACHMENT "C" GENERAL CONDITIONS 1. Scope of Contractor's Services: The Contractor agrees to provide to the City services and any materials set forth in Attachment "A." No material, labor, or facilities will be furnished by the City, unless otherwise provided for in the Agreement. 2. Accounting and Payment for Contractor Services: Payment to the Contractor for services rendered under this Agreement shall be as set forth in Attachment "B." Unless specifically stated in Attachment "B" or approved in writing in advance by the City Designated Project Manager ("Project Manager"), the City will not reimburse the Contractor for any costs or expenses incurred by the Contractor in the performance of this contract. 3. Deleization and Subcontracting: No portion of this contract may be delegated or subcontracted to any other individual, firm or entity without the express and prior written approval of the Project Manager. 4. Independent Contractor: The Contractor's services shall be furnished by the Contractor as an independent contractor and nothing herein contained shall be construed to create a relationship of employer/employee or master/servant, but all payments made hereunder and all services performed shall be made and performed pursuant to this Agreement by the Contractor as an independent contractor. The Contractor acknowledges that the entire compensation for this Agreement is specified in Attachment "B" and the Contractor is not entitled to any City benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental or other insurance benefits, or any other rights or privileges afforded to City employees. The Contractor represents that it maintains a separate place of business, serves clients other than the City, will report all income and expense accrued under this contract with the Internal Revenue Service on a business tax schedule, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. 5. No Guarantee of Employment: The performance of all or part of this contract by the Contractor shall not operate to vest any rights whatsoever and shall not be deemed to guarantee any employment of the Contractor or any employee of the Contractor or any subcontractor or any employee of any subcontractor by the City in the future. 6. Regulations and Requirement: This Agreement shall be subject to and shall comply with all federal, state and local laws, rules, and regulations. 7. Right to Review: This contract is subject to review by any federal or state auditor. The City shall have the right to review and monitor the financial and service components by whatever means deemed expedient. Such review may occur with or without notice, and may include, but is not limited to, on-site inspection by City agents, or employees, inspection of records or other materials which the City deems directly pertinent to the Agreement and its performance, and any and all communications with or evaluations by service recipients under this Agreement. The Contractor shall preserve and maintain all financial records and E-52 records relating to the performance of work under this Agreement for three (3) years after contract termination, and shall make them available for such review, within Clallam County, State of Washington, upon request, during reasonable business hours. S. Modifications: Either party may request changes in the Agreement. Any and all agreed modifications shall be in writing, signed by each of the parties. 9. Termination for Default: If the Contractor defaults by failing to perform any of the obligations of the contract or becomes insolvent or is declared bankrupt or makes an assignment for the benefit of creditors, the City may, by depositing written notice to the Contractor in the U.S. Mail, postage prepaid, terminate the contract, and at the City's option, obtain performance of the work elsewhere. If the contract is terminated for default, the Contractor shall not be entitled to receive any further payments under the contract until all work called for has been fully performed. Any extra cost or damage to the City resulting from such default(s) shall be deducted from any money due or coming due to the Contractor. The Contractor shall bear any extra expenses incurred by the City in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the City by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. 10. Termination for Public Convenience: The City may terminate the contract in whole or in part whenever the City determines, in its sole discretion, that such termination is in the interests of the City. Whenever the contract is terminated in accordance with this paragraph, the Contractor shall be entitled to payment for actual work performed. An equitable adjustment in the contract price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this contract by the City at any time during the term, whether for default or convenience, shall not constitute a breach of contract by the City. 11. Rights and Remedies: The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 12. Defense and Indemnity Agreement: The Contractor agrees to defend, indemnify and save harmless the City, its appointed and elected officers and employees, from and against all loss or expense, including but not limited to judgments, settlements, attorneys' fees and costs by reason of any and all claims and demands upon the City, its elected or appointed officials or employees for damages because of personal or bodily injury, including death at any time resulting therefrom, sustained by any person or persons and on account of damage to property including loss of use thereof, whether such injury to persons or damage to property is due to any act or omission of the Contractor, his/her subcontractors, its successor or assigns, or its or their agent, servants, or employees, the City, its appointed or elected officers, employees or their agents, except only such injury or damage as shall have been occasioned by the sole negligence of the City, its appointed or elected officials or employees. It is further provided that no liability shall attach to the City by reason of entering into this contract, except as expressly provided herein. E-53 13. Industrial Insurance Waiver: With respect to the performance of this Agreement and as to claims against the City, its appointed and elected officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, as now or hereafter amended, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement. 14. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this Agreement, the venue of such action shall be in the courts of the State of Washington in and for the County of Clallam. This Agreement shall be governed by the laws of the State of Washington. 15. Withholding Payment: In the event the Project Manager determines that the Contractor has failed to perform any obligation under this Agreement within the times set forth in this Agreement, then the City may withhold from amounts otherwise due and payable to Contractor the amount determined by the City as necessary to cure the default, until the Project Manager determines that such failure to perform has been cured. Withholding under this clause shall not be deemed a breach entitling Contractor to termination or damages, provided that the City promptly gives notice in writing to the Contractor of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Project Manager set forth in a notice to the Contractor of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the Contractor acts within the times and in strict accord with the provision of the Disputes clause of this Agreement. The City may act in accordance with any determination of the Project Manager which has become conclusive under this clause, without prejudice to any other remedy under the Agreement, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the Contractor, (3) to set off any amount of paid or incurred from amounts due or to become due the Contractor. In the event the Contractor obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to the Contractor by reason of good faith withholding by the City under this clause. 16. Insufficient Funds: If sufficient funds are not appropriated or allocated for payment under this contract, this contract shall be null and void. No penalty or expense shall accrue to the City in the event this provision applies. 17. Disputes: Differences between the Contractor and the City, arising under and by virtue of the contract documents shall be brought to the attention of the City at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. The records, orders, rulings, instructions, and decision of the Project Manager shall be final and conclusive thirty (30) days from the date of mailing unless the Contractor mails or otherwise furnishes to the City Manager a written notice of appeal. The notice of appeal shall include facts, law, and argument as to why the conclusions of the Project Manager are in error_ In connection with appeal of any proceeding under this clause, the Contractor shall have the opportunity to be heard and to offer evidence in support of the appeal. The decision of the E - 54 City Manager for the determination of such appeals shall be final and conclusive. Reviews of the appellate determination shall be brought in the Superior Court of Clallam County within fifteen (15) days of mailing of the written appellate determination. Pending final decision of the dispute, the Contractor shall proceed diligently with the performance of this Agreement and in accordance with the decision rendered. 18. Ownership of Items Produced: All writings, programs, data, public records or other materials prepared by the Contractor and/or its consultants or subcontractors, in connection with the performance of this Agreement shall be the sole and absolute property of the City and constitute "work made for hire" as that phrase is used in federal and/or state intellectual property laws. 19. Recovery of Payments to Contractor: The right of the Contractor to retain monies paid to it is contingent upon satisfactory performance of this Agreement. In the event that the Contractor fails, for any reason, to perform obligations required of it by this Agreement, the Contractor may, at the Project Manager's sole discretion, be required to repay to the City all monies disbursed to the Contractor for those parts of the project that are rendered worthless in the opinion of the Project Manager by such failure to perform. Interest shall accrue at the rate of 12 percent (12%) per annum from the time the Project Manager demands repayment of funds. 20. Approval: The extent and character of all services to be performed under this Agreement by the Contractor shall be subject to the review and approval of the Project Manager. In the event there is a dispute with regard to the extent and character of the work to be done, the determination of the Project Manager as to the extent and character of the work to be done shall govern subject to the Contractor's right to appeal that decision as provided herein. 21. Non -Discrimination: The Contractor shall not discriminate against any person on the basis of race, creed, political ideology, color, national origin, sex, marital status, sexual orientation, age, or the presence of any sensory, mental or physical handicap. 22. Subcontractors: In the event that the Contractor employs the use of any subcontractors, the contract between the Contractor and the subcontractor shall provide that the subcontractor is bound by the terms of this Agreement between the City and the Contractor. The Contractor shall insure that in all subcontracts entered into, City of Port Angeles is named as an additional insured. 23. Time is of the Essence: Time is of the essence in the performance of this contract unless a more specific time period is set forth in either the Special Terms and Conditions or Scope of Work. 24. Notice: Except as set forth elsewhere in the Agreement, for all purposes under this Agreement, except service of process, any notices shall be given by the Contractor to the Project Manager_ Notice to the Contractor for all purposes under this Agreement shall be given to the person executing the Agreement on behalf of the Contractor at the address identified on the signature page. 25. Precedence: In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: E-55 A. Applicable federal and state statutes and regulations; B. Scope of Work (Attachment "A") and Compensation (Attachment "B"); C. General Conditions. (Attachment Q. 26. Waiver: Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior to subsequent breach. No term or condition of this contract shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. 27. Survival: The provision of Paragraphs 4, 7, 11, 12, 13, 14, 15, 17, 18, 19, 20, 21, 22, 23, 25, 26 and 29 shall survive, notwithstanding the termination or invalidity of this Agreement for any reason. 28. Entire Agreement: This written contract represents the entire Agreement between the parties and supersedes any prior statements, discussions or understandings between the parties except as provided herein. E-56 SERVICE AGREEMENT ATTACHMENT "D" SPECIAL TERMS AND CONDITIONS [ X ] 1. Re ortin . The Contractor shall submit written progress reports to the Project Manager as set forth below: [ ] With each request for payment. [ j Monthly. [ X ] Quarterly. [ ] Semi-annually. [ X ] Annually. [ ] Project completion. [ j Other (specify): All required reports shall be mailed or delivered to: Port Angeles Police Department Attn: Chief of Police 321 East Stn Street Port Angeles, WA 98362 Progress reports shall include, at a minimum, the following: QuarterlyRevorts: Listing of all current City animal licenses, including the license number, expiration date, information describing the animal, and the owner's name, address, and telephone number. Monies collected by the Contractor, whether characterized as fees, civil penalties, or any other nomenclature, shall be reported to the City's Finance Department on a quarterly basis together with an accounting of monies received. In addition, a quarterly report shall include the number of City animals housed by type, the total number of days of housing and a summary of disposition of City animals, the number of licenses sold and revenue produced from sales. The quarterly report shall be due by the 15th of the month following the quarter close. Annual Re ort: Contractor shall furnish an annual report to the City by the 15th day of February of the following year. Contractor shall maintain complete records of licenses issued, fees collected, animals received, animals to dispose, kennels inspected, complaints received and investigations conducted, and shall include this information in the annual report and make such available for the City's inspection at all times. Contractor shall provide such other data as the City requests, for all legitimate purposes directly related to City services performed. Reports shall include any problems, delays or adverse conditions which will materially affect the Contractor's ability to meet project objectives or time schedules together with a statement of action taken or proposed to resolve the situation. Reports shall also include recommendations for changes to the Scope of Work, if any. Payments may be withheld if reports are not submitted. E -57 [ X ] 2. Insurance. The Contractor shall maintain in full force and effect during the term of this Agreement, and until final acceptance of the product, public liability and property damage insurance with companies or through sources approved by the state insurance commissioner pursuant to RCW` Title 48, as now or hereafter amended. The City, its appointed and elected officials and employees, shall be specifically named as additional insureds in a policy with the same company which insures the Contractor or by endorsement to an existing policy or with a separate carrier approved pursuant to RC W Title 48, as now or hereafter amended, and the following coverages shall be provided: [ X ] COMPREHENSIVE GENERAL LIABILITY Bodily injury, including death: $500,000 per occurrence Property damage $500,000 per occurrence LX j WORKERS COMPENSATION: Statutory amount [ X j AUTOMOBILE: coverage on owned, non -owned, rented and hired vehicles $1,000,000 bodily injury, liability, including death, per occurrence $500,000 property damage liability, per occurrence Any such insurance carried by the Contractor is primary over any insurance carried by City of Port Angeles. The City shall have no obligation to report occurrences unless a claim or lawsuit is filed with it and the City has no obligation to pay any insurance premiums. Evidence of insurance coverage shall be submitted to the Project Manager within twenty (20) days of the execution of the Agreement. The Agreement shall be void ab initio if the proof of coverage is not timely supplied. [_2L] 3. Other. Board of Directors: Employees of the Contractor or direct relatives of said individuals shall not serve on the Board of Directors of the Contractor. The Executive Director may serve on the Board as a non-voting member, but may not serve as an officer of the Board. HAa AGREEMENTS&CONTRACT512010 AWMtS&ConvactAHumane Society.2010.01.18.10.wpd (January 25,20t0) ......... : NGELES DATE: December 17, 2013 To: City Council FROM: TERRY GALLAGHER, CHIEF OF POLICE SUBJECT: OPSCAN ENGINEERING STUDY - CURRENT STATE ANALYSIS Summary: Emergency services dispatch in Clallam County is primarily managed through Peninsula Communications (PenCom), a division of the Port Angeles Police Department. Emergency dispatch in Jefferson County is managed through a similar entity known as JeffCom. Both PenCom and JeffCom have agreed to participate in a State -funded study by ADCOMM Engineering of the consolidation of their respective dispatch operations into a single entity at some point in the future. While the state -funded study will answer many questions, it will not identify the current condition of the Clallam County radio network known as OPSCAN. The PenCom Advisory Board is recommending the Council accept the ADCOMM Engineering Company proposal to conduct a current state analysis of the OPSCAN system as a complement to the State study and a necessary step toward identifying the future of 9-1-1 emergency dispatch center operations in Clallam and Jefferson counties. Recommendation: Authorize the City Manager to sign a contract (and make minor modifications as necessary) with ADCOMM Engineering Company in the amount of $73,350.00. On November 15, 2013 ADCOMM Engineering was awarded a contract by the State of Washington to conduct a regionalization study specific to Jefferson and Clallam counties emergency dispatch. This presents the City of Port Angeles with a unique opportunity. The Scope of Work identified in the State RFP requires ADCOMM to take a thorough look at the state of emergency dispatch in both counties and identify options in respect to regionalization. The City of Port Angeles thus has the opportunity to conduct a current state analysis specific to the OPSCAN network at a reduced cost given that ADCOMM will be looking at the entire 9-1-1 system and radio infrastructure in Clallam County as a part of the more general State contract. Additionally, ADCOMM Engineering is a member of the MRSC consultant roster. The Port Angeles Municipal Code 3.05.090 authorizes the use of the MRSC consultant roster for professional engineering services. Both the PenCom Advisory Board and Police Department management staff recommend that the Council authorize the City Manager to sign a contract with ADCOMM Engineering Company in E-59 the amount of $73,350.00 so that a current state analysis can be conducted of the OPSCAN system. Such a study will identify what assets comprise the OPSCAN system and the condition of those assets, and provide the information necessary to a comprehensive discussion of the future of 9-1-1 emergency communications in both Clallam and Jefferson counties. The attached contract has been reviewed and approved as to form by the Legal Department. Funding: PenCom enjoys a substantial savings in its approved 2013 budget as the result of staff vacancies that existed for a portion of the year. The cost of the study will be paid by allocating some of the savings to this project and will further be contained within the previously approved 2013 budget allotment. PenCom is funded in part through fees paid by user agencies. Those agencies comprise the PenCom Advisory Board. The Advisory Board has approved this expenditure and recognizes this study as a necessary first step in drafting a future for emergency communications in Clallam and Jefferson counties. Background: The Olympic Public Safety Communications Alliance Network is commonly known as OPSCAN. Originally conceived as a collaborative plan to improve communication connectivity, coverage, and interoperability among public safety and other entities that operate on the Olympic Peninsula, OPSCAN was a dream that was never fully realized. Most of the more than 40 agencies involved in the original project backed out. Today, OPSCAN is largely considered to be the area's emergency radio infrastructure owned and operated by the Clallam County Sheriff s Office and relied upon by other agencies that pay to access portions of the network. Major users include the Port Angeles Police and Fire departments, the Sequim Police Department, Fire Districts 2 & 3, and Clallam Transit. Staff recognizes the OPSCAN system is important to emergency service radio communications and will remain important well into the future. Staff also recognizes the current structure of radio communications governance, system design, and management will be different tomorrow than it is today. Changing technologies and ever increasing demands for improved efficiency will drive these changes One possible future for both Jefferson and Clallam County is the consolidation of each county's emergency radio system under a single umbrella. Currently the counties own and operate entirely separate systems that operate under different governance structures, have different funding streams, and different maintenance responsibilities. Consolidating the two centers would involve resolving these issues. Another possible scenario for PenCom entails a change that does not involve Jefferson County. Currently, PenCom does not own radio infrastructure as participating agencies are individually responsible for delivering their respective radio signal to PenCom. PenCom could evolve to where it owned all radio infrastructure, a practice common in some other areas. Before that could happen it would be necessary to determine what equipment constituted OPSCAN and the condition of that equipment. We know, for example, that there are 26 routers in the OPSCAN network and that all of them are nearing end -of -life. To replace them may cost $450,000. What other issues exist and the financial implications of those issues remain to be identified. It is vital that we have a complete understanding of OPSCAN in order to move forward. We must be able to answer questions that almost certainly will be posed by officials in both Clallam County and Jefferson County prior to any serious discussion of the future of emergency communications on the Peninsula. E-61 Contract for Professional Engineering Services This contract dated between ADCOMM Engineering Company., hereinafter referred to as ADCOMM, and City of Port Angeles, Washington hereinafter referred to as Client, covers the following items, as mutually agreed upon. 1. Scope of Services. ADCOMM will provide Client with professional engineering services relating to As defined in Attachment A — Work Order #1 2. Time of Performance. As defined in Attachment A — Work Order #1 Delays caused by conditions beyond ADCOMM's reasonable control shall, upon mutual agreement from Client, extend the Time of Performance. ADCOMM shall notify Client, as soon as the delay is known. Client shall notify ADCOMM, as soon as events which may delay ADCOMM's performance are known. 3. Compensation and Method of Payment. A. Client agrees to reimburse ADCOMM for the services described in Section 1 in the following manner: a. As defined in Attachment A — Work Order #1 Client shall pay ADCOMM for services at the rate per hour as outlined on the attached or current Rate Sheet that lists rates by employee category. Client also agrees to reimburse ADCOMM for all reasonable and customary substantiated expenses including vehicle mileage, directly related to the performance of the services. The total amount for both labor and expenses for the completion of these tasks shall not exceed the agreed work order amount or on a per hour basis for on-call services. B. Billing. ADCOMM will bill Client throughout the project. ADCOMM will submit an invoice including documentation that states the work completed. Client shall review the invoice to determine whether the task is completed and the amount billed is in conformance with the contract. If Client approves the invoice, Client shall pay ADCOMM within thirty (30) days of the receipt of the invoice by Client. C. Rate Increases. ADCOMM typically increases its hourly rates on January 1 of each year Client agrees to pay ADCOMM based on the current rate sheet. Contract for Professional Services ADCOMM Engineering Company Page 1 of 6 E -62 4. Confidential Disclosure. ADCOMM will hold confidential all business information obtained from Client or it affiliates or generated in the performance of services under this agreement and identified in writing by Client as "confidential." ADCOMM will not disclose such information without Client's consent except to the extent required for (1) performance of services under this agreement; (2) compliance with professional or ethical standards of conduct for preservation of public safety, health, and welfare; (3) compliance with any court order or other governmental directive; and/or; (4) protection of ADCOMM against claims or liabilities arising from performance of services under this agreement. ADCOMM's obligation hereunder shall not apply to information available to ADCOMM prior to this contract, information in the public domain or lawfully acquired on a non -confidential basis from others. 5. Limitations of Liability. All services to be rendered or performed under this agreement will be performed or rendered entirely at ADCOMM's own risk and ADCOMM expressly agrees to hold harmless and indemnify Client and all of its officers, agents, employees, or otherwise, from any and all liability, loss or damage including reasonable costs of defense that they may suffer as a result of claims, demand, actions, or damages to any and all persons or property, costs or judgments against Client for negligent acts which are a direct result from the services to be performed by ADCOMM under this agreement. ADCOMM will not assume liability for action taken by Client and Client agrees to hold ADCOMM harmless against any such liability or claim of liability. In no case shall ADCOMM be responsible for job site safety for any of Client's officers, agents, employees, or any others; for any officers, agents, employees, or guests of any Contractor hired to perform any of construction work that may arise from any of the work ADCOMM performs for client. 6. Changes. Changes may be made to this contract upon mutual agreement of both parties. Changes shall be made in writing, signed by both parties, and included as part of the original contract. 7. Assignment/Subcontractors. A. ADCOMM shall not assign any portion of this agreement without the written consent of Client, and it is further agreed that said consent must be sought in writing by ADCOMM not less than thirty (30) days prior to the date of any proposed assignment. B. Any work or services assigned hereunder shall be subject to each provision of this agreement and proper bidding procedures where applicable as set forth by local, state and/or federal statutes, ordinances and guidelines. C. Any technical/professional service subcontract not listed in this agreement, which is to be charged to the agreement must have express advance approval by Client. 8. Nondiscrimination in Employment. A. Client is an equal opportunity employer. Contract for Professional Services ADCOMM Engineering Company Page 2 of 6 E -63 B. ADCOMM agrees that it will comply with all federal and state discrimination laws and that it will not discriminate against any employee or applicant on the grounds of race, creed, color, national origin, sex, marital status, age, or the presence of any sensory, mental or physical handicap; provided that the prohibition against discrimination in employment because of handicap shall not apply if the particular disability prevents the proper performance of the particular worker involved. 9. Relationship of Parties. A. The parties intend that an independent contractor/Client relationship will be created by this agreement. Client is interested primarily in the results to be achieved; the implementation services will lie solely with ADCOMM. No agent, employee, servant or representative of ADCOMM shall be deemed to be an employee, agent, servant or representative of Client for any purpose, and the employees of ADCOMM are not entitled to any of the benefits Client provides for its employees. ADCOMM will be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, and subcontractors or otherwise during the performance of this agreement. B. In the performance of the services herein contemplated, ADCOMM is an independent contractor with the authority to control and direct the performance of the details of the work; however, the services contemplated herein must meet the approval of Client and shall be subject to Client's general rights of inspection and review to secure the satisfactory completion hereof. C. In the event that any of ADCOMM's employees, agents, servants or otherwise, carry on activities or conduct themselves in any manner which may jeopardize the funding of this agreement, ADCOMM shall be responsible for taking adequate measures to prevent said employee, agent or servant from performing or providing any of the services contained in this agreement. 10. Suspension, Termination and Close-out. If ADCOMM fails to comply with the terms and conditions of this agreement, Client may pursue such remedies as are legally available including, but not limited to, the suspension or termination of this agreement in the manner specified herein. A. Suspension. If ADCOMM fails to comply with the terms of this agreement, or whenever ADCOMM is unable to substantiate full compliance with the provisions of this agreement, Client may suspend the agreement pending corrective action or investigation, effective not less than 7 days following written notification to ADCOMM or its authorized representative. The suspension will remain in full force and effect until ADCOMM has taken corrective action to the satisfaction of Client and is able to substantiate its full compliance with the terms and conditions of this agreement. No obligation incurred by ADCOMM or its authorized representative during the period of suspension will be allowable under the agreement except: 1. Reasonable, proper and otherwise allowable costs which ADCOMM could not avoid during the period of suspension; Contract for Professional Services ADCOMM Engineering Company Page 3 of 6 E - 64 2. If upon investigation ADCOMM is able to substantiate complete compliance with the terms and conditions of this agreement, otherwise allowable costs incurred during the period of suspension will be allowed. B. Termination for Cause. If ADCOMM fails to comply with the terms and conditions of this agreement and any of the following conditions exist: 1. The lack of compliance with the provisions of this agreement are of such scope and nature that Client deems continuation of this agreement to be substantially detrimental to the interest of Client; 2. ADCOMM has failed to take satisfactory action as directed by Client or its authorized representative within the time specified by the same; 3. ADCOMM has failed within the time specified by Client or its authorized representative to satisfactorily substantiate its compliance with the terms and conditions of this agreement; then, Client may terminate this agreement in whole or in part, and thereupon shall notify ADCOMM of the termination, the reasons therefore, and the effective date provided such effective date shall not be prior to notification to ADCOMM. After this effective date, no charges incurred under any terminated portions are allowable. C. Terminations for Other Grounds. This agreement may also be terminated in whole or in part as follows: 1. Termination by Mutual Agreement. This agreement may be terminated by the mutual agreement of the parties. Such termination shall be in writing, signed by both parties and shall include the conditions for termination, the effective date and in the case of termination in part, that portion to be terminated. 2. Termination for Lack of Funding. In the event that funding from state, federal or other sources is withdrawn, reduced or limited in any way after the effective date of this agreement, and prior to the normal completion date of this agreement, Client may summarily terminate this agreement as to the funds withdrawn, reduced, or limited, notwithstanding any other termination provision of this agreement. If the level of funding withdrawn, reduced or limited is so great that Client deems that the continuation of the program covered by this agreement is no longer in the best interests of Client, Client may summarily terminate this agreement in whole, notwithstanding any other termination provisions of this agreement. Termination under this paragraph shall be effective upon the date specified in the written notice of termination sent by Client to ADCOMM. After the effective date, no charges incurred under this agreement are allowable. Client agrees to notify ADCOMM promptly of any proposed reduction in the funding of which Client is notified. ADCOMM agrees that upon receipt of such notice from Client, it shall take appropriate and reasonable action to reduce its spending in the affected funding areas so that expenditures do not exceed the funding level which would result if said proposed reduction became effective. D. Close-out. In the event that this agreement is terminated in whole or in part for any reason, the following provisions shall apply: 1. Upon written request by ADCOMM, Client shall make or arrange for payment to ADCOMM of allowable reimbursable costs not covered by previous payment; Contract for Professional Services ADCOMM Engineering Company Page 4 of 6 E -65 2. ADCOMM shall immediately refund to Client any unencumbered balance of funds paid for the budgeted, but unspent for the service(s) terminated; 3. ADCOMM shall submit, within thirty (30) days after the date of expiration of this agreement, all financial, performance and other report required by this agreement; 4. In the event a financial audit has not been performed prior to closeout of this agreement, Client retains the right to withhold a just and reasonable sum from the final payment to ADCOMM after fully considering the recommendations on disallowed costs resulting from the final audit. 11. Jurisdiction. A. This agreement has been and shall be construed as having been made and delivered within the State of Washington and it is agreed by each party hereto that this agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. B. Any action of law, suit in equity, orjudicial proceeding for the enforcement of this agreement or any provisions thereof, shall be instituted and maintained only in any of the courts of competent jurisdiction in Clallam County Washington 12. Insurance. ADCOMM shall provide to Client a copy of a certificate of Insurance covering General Liability coverage in the amount of $1,000,000, a copy of automobile accident liability and shall certify to notify Client if any change in this insurance status occurs. ADCOMM shall procure and maintain for the duration of the agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work by ADCOMM, their agents, representatives, employees, or subcontractors. ADCOMM shall provide documentation of insurance evidencing: (a) Commercial General Liability Insurance written on an occurrence basis with limits no less than one million dollars ($1,000,000) combined single limit per occurrence and two million dollars ($2,000,000) aggregate for personal injury, bodily injury, and property damage. (b) Professional Liability Insurance with limits no less than one million dollars ($1,000,000) per occurrence. Any payment of deductible or self-insured retention shall be the sole responsibility of ADCOMM. ADCOMM's insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 13. Intergovernmental Purchasing. ADCOMM agrees to make available to other public agencies as allowed under applicable local and state regulations similar services for the same terms and conditions as outlined in this contract. 14. Contract Renewal. This contract is renewable on a yearly basis by written request of Client. Any changes made in the contract at that time will be made by written contract addendum and signed by both parties. Contract for Professional Services ADCOMM Engineering Company Page 5 of 6 E -66 15. Severability. A. It is understood and agreed by the parties hereto that if any part, term or provision of this agreement is held by the courts to be illegal, the validity of the remaining provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the agreement did not contain the particular provision held to be invalid. B. If it should appear that any provision hereof is in conflict with any statute of the State of Washington, said provision which may conflict therewith shall be deemed modified to conform to such statutory provision. 16. Entire Agreement. The parties agree that this agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. 17. Waiver of Terms. It is also agreed by the parties that the forgiveness of the nonperformance of any provision of this agreement does not constitute a waiver of the provisions of this agreement. ADCOMM Engineering Company 12/12/13 e Blaschka, President (date) Client Name, Title (date) Contract for Professional Services ADCOMM Engineering Company Page 6 of 6 E -67 Bridging the • Between Operations and Technology@ Work Order #1 Radio System Engineering Study ADCOMM will perform the following services and provide the following deliverables: 1. A survey of existing radio sites to include a visual inspection of site conditions, equipment and structure status, state of maintenance, and review of maintenance logs; 2. Evaluation of existing portable and mobile radio inventory from records provided by PAPD and other system users, supplemented by spot checks, to determine suitability for use in a new system; 3. Evaluation of existing infrastructure equipment inventory from records and physical observation as needed, focusing on equipment used for connectivity; 4. On site interviews, including ride-alongs as necessary, to determine the needs of users, identification of known locations of poor coverage, potential interoperability requirements, and other factors in a needs analysis; 5. Develop a strategic radio communications plan addressing public safety needs in Clallam County, to include: a. A survey of available and near -future technologies including APCO Project 25 (P25); Voice over IP (VOIP) as applied to radio; the impact of Long Term Evolution (LTE); Voice over LTE (VoLTE); and others; b. A discussion of the difficulty finding frequency resources due to the proximity to Canada and how that affects system design; c. A high-level system design for the recommended system sufficient for developing technical specifications and drawings to support procurement and implementation as the next step; d. Propagation predictions for the recommended system e. A high-level examination of anticipated system costs, including site development costs for locations identified during system design; f. A discussion of potential funding mechanisms g. A discussion of potential governance and ownership models, including identifying potential other, non-public safety participants in the system 6. ADCOMM's final deliverable will be a report and high-level design document describing the results of these services. At your option we will present the report findings and the design to stakeholders. We will provide up to three such presentations. 3929 184th Place SE Dave Magnenat, PMP 4201 Westview Drive NE Bothell, WA 98012-8827 Bremerton, WA 98310-3689 Voice: 425.489.0125 Fax: 425.488.3952 Voice: 360.377.4657 Fax: 360.824.6059 E-mail: j.blaschka@adcomm911.com Email: d.magnenat@adcomm911.com E - 68 ADCOMM Work Order #1 Page 2 The work is anticipated to begin the work starting in January, 2013 and anticipate completion in May, 2014 provided we can access those radio sites affected by harsh weather prior to spring. This time frame also depends on reasonable access to stakeholders and system documentation; if either are unavailable our schedule may be extended. ADCOMM's fixed fee for this study and design is $73,350, including all labor and expenses, and assumes that ADCOMM will be performing user interviews and data gathering for the dispatch center consolidation work as a parallel effort. ADCOMM ENGINEERING COMPANY I COMMUNICATIONS CONSULTING E -69 JORT COUNCIL DATE: DECEMBER 17, 2013 TO: CITY COUNCIL NGELES FROM: NATHAN A. WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: 2013-2014 LODGING TAX ADVISORY COMMITTEE APPOINTMENTS Summary: The "Tax Collector" position on the Lodging Tax Advisory Committee held by Tammy Oxentenko of Olympic Lodge is currently vacant. Western Inns has recommended Kathy Bande, Regional Sales Manager, to fulfill the position. Mayor Kidd and Manager McKeen conducted an interview of Ms. Bande on December 10, 2013, and recommend appointment. Recommendation: Appoint Kathy Bande to the Lodging Tax Advisory Committee vacant Tax Collector Position, for term ending February 28, 2014. Background / Analysis: The Lodging Tax Advisory Committee has two representatives that serve as "Tax Collector" representatives on the committee. Tammy Oxentenko from Olympic Lodge has been serving on the committee in this position. Due to her no longer being able to serve on the committee, Olympic Lodge has requested the City appoint Kathy Bande, Western Inns Regional Sales Manager, to the committee to replace Tammy Oxentenko. On December 10, 2013, Mayor Kidd and City Manager McKeen interviewed Kathy Bande, and have recommended appointment of Kathy Bande to the vacant Tax Collector position on the Lodging Tax Advisory Committee. The Lodging Tax Advisory Committee (LTAC) reviews, comments and makes recommendations to the City Council on activities and/or facilities to be funded by lodging excise tax revenues. The LTAC is composed of nine members appointed to one-year terms, with possible reappointment for successive terms. The current terms, as well as the term Kathy Bande is being requested to fill, will expire February 28, 2014. E -70 GELES WASHINGTON, CITY COUNCIL MEMO DATE: December 17, 2013 TO: CITY COUNCIL FROM: Craig Fulton, Director of Public Works & Utilities SUBJECT: Approve Electric Utility Easements Summary: Utility easements that give the City access rights to real property must be accepted by the City Council. Recommendation: Approve the Electric Utility easements described herein. Background/Analysis: Some parcels of land within the City of Port Angeles are not readily accessible from public rights-of-way for electric utility service. For reasons of cost, appearance, and accessibility, it is often preferable to cross portions of private property with either overhead or underground conductors to serve a different property owner, or to locate other electrical facilities on private property. In those cases, an easement is secured from the property owner which provides the City legal access to the property being crossed or encumbered for purposes of construction and/or maintenance of electric infrastructure. Such granting of property rights must be accepted by the City Council. Easements for electric utility lines have recently been secured from property owners at the following three locations. Copies of these easements are included: 1. 4407 S. Fairmount Ave. — Reroute existing service 2. 506 E. Sixth St — Reroute existing service 3. 834 E. Fourth St. — Revise existing service It is recommended that the City Council approve the above easements. N:ACCOUNCIL\FINAL\Approve Electric Utility Easements.doc E-71 City of Port Angeles Public Works and Utility Engineering 321 E. 5th St. Port Angeles, WA. 98362 WS#11194 RIGHT-OF-WAY EASEMENT Grantor(s): Charlotte L. Metzler Gramee(s): City of Port Angeles, Washington For good and valuable consideration, receipt of which is hereby acknowledged, the undersigned, owners of the land below described, hereby grant to the City of Port Angeles, a municipal corporation, the Grantee, the perpetual, irrevocable easement and right of way under, over and across the land described below. The Grantee shall have the right to place, locate, construct, operate, repair, maintain, replace and keep clear thereon an overhead and/or underground electric transmission and distribution line and/or system, together with such other lines and equipment as may be placed there on by the grantee or by others with its consent, including the right to cut down and trim trees to the extent necessary to keep them clear of such line or system and to cut down, from time to time, all dead, weak, leaning or dangerous trees that are tall enough to strike the wires. The Granior(s) shall not erect or place any structure, building, tree or shrub on the land below described without the express written permission of the City of Port Angeles. A portion of that parcel identified by Clallam County Assessor parcel number 063008582020, commonly known as 4407 Fairmount Avenue, being portions of Lot 8, Lot 9, and vacated alley, Block 20, Pennsylvania Park Addition recorded in Volume 2 of Plats at Page 66, Clallam County, Washington, lying east of the following described line: Beginning on the north line of said lot 8, N 88°06'58" W 12.00 feet from the northeast corner thereof, thence S 02°17'53" W 97.00 feet; thence S 60°02'57" W 52.79 feet to the centerline of said vacated alley. Description based on survey recorded in Volume 49 at Page 68, Clallam County, Washington, as amended by Affidavit of Correction 2002-1086786 1) Grantee shall have the right to ingress and egress over and across the land of the Grantor to and from the above-described property and the right to clear all obstructions from the described property. Grantee shall at all times have the right to full and free ingress to and egress from such said property for all purposes herein mentioned. 2) Grantee shall not be responsible for damage caused to Grantor arising from Grantee's exercise of the rights and privileges herein granted. 3) The Grantor shall not occupy or use the described property in a manner inconsistent with or interfering with the herein granted. 4) If in the future the right -of way easement is abandoned by the City, the rights conveyed to the City of Port Angeles by this easement will thereupon revert back to the property owner(s) and this easement shall be void. 5) The right herein granted shall inure to the benefit of the grantee's successors and assigns, including any party which it may grant contact1191h tser r oL14er similar rights. DATED.'` STATE OF WASHINGTON} COUNTY OF CLALLAM} ss. This is to certify that on this dayof a« 01013 personally appeared before me to me known to be the individual as described in and who executed the foregoing, instrument, and acknowledged that _ signed the same as free and voluntary act and deed, for the uses and purpose therein mentioned. Given under my hand and official seal this day of aa4iit ida Notary Public in atr€9 for the State of Washington P Residing at o� E-72 City of Port Angeles Public Works and Utility Engineering 321 E 5TH ST. Port Angeles, WA. 98362 WS#10955 WF#146228 RIGHT-OF-WAY EASEMENT Grantor(s): Clallam Co Search and Rescue Grantee(s): City of Port Angeles, Washington For good and valuable consideration, receipt of which is hereby acknowledged, the undersigned, owners of the land below described, hereby grant to the City of Port Angeles, a municipal corporation, the Grantee, the perpetual, irrevocable easement and right of way under, over and across the land described below. The Grantee shall have the right to place, locate, construct, operate, repair, maintain, replace and keep clear thereon an overhead electric distribution line, together with such other lines and equipment as may be placed there on by the grantee or by others with its consent, including the right to cut down and trim trees to the extent necessary to keep them clear of such line or system and to cut down, from time to time, all dead, weak, leaning or dangerous trees that are tall enough to strike the wires. The Grantor(s) shall not erect or place any structure, building, tree or shrub on the land below described without the express written permission of the City of Port Angeles. The land referred to is in Township TPA 30 N, Range 6 WWM, Clallam County, Washington; Parcel Number 0630000204400000, S2 LOT 8 BL 204 TPA, also known as 506 East Sixth Street 1/2, and the easement is more specifically described as follows: A 1Oft wide strip running north to south along the west side of, and adjoining, the easterly most property line. Assuming Vine Street is orientated in a north -south direction. The sidelines of said easement shall extend and/or shorten to terminate at the intersecting property lines. 1) Grantee shall have the right to ingress and egress over and across the land of the Grantor to and from the above-described property and the right to clear all obstructions from the described property. Grantee shall at all times have the right to full and free ingress to and egress from such said property for all purposes herein mentioned. 2) Grantee shall not be responsible for damage caused to Grantor arising from Grantee's exercise of the rights and privileges herein granted. 3) The Grantor shall not occupy or use the described property in a manner inconsistent with or interfering with the herein granted. 4) If in the future the right -of way easement is abandoned by the City, the rights conveyed to the City of Port Angeles by this easement will thereupon revert back to the property owner(s) and this easement shall be void. 5) The right herein granted shall inure to the benefit of the grantee's successors and assigns, including any party which it may grant contact, joint user or other similar rights. DATED`1-j5—aL,i2, D Ub Saar 17"It #ay�i,� aux &.C-r'_-,i-Qe-I(v STATE OF WASHINGTON} COUNTY OF CLALLAM) ss. This is to certify that on this f day of Jw 2012 personally appeared before me (, to me known to be the individual described in and who executed the foregoing instrument, and acknowledged that kle, signed the same as free and voluntary act and deed, for the uses and purpose therein mentioned. Given under to tl and official seat this I e day of � / y ptt� �O Notary Public in and for the State of Washington, residing at Port Angeles _= a EXP 1!1111013 Nyz oz w. PU8�1` Wtizr `*wN �f OFt,ln W AS N E-73 City of Port Angeles Public Works and Utility Engineering 321 E 5TH ST. Port Angeles, WA- 98362 WS#I 1152 WF#169812 RIGHT-OF-WAY EASEMENT Grantor(s): Bowport Estates Grantee(s); City of Port Angeles, Washington For good and valuablc wxinsidQrazkna, meclpt ofl,i hies ll i,a hLrcby, ZaCRf°la ",od, gh(: undcrsq.,,nod, ownevs of the land below described,, hereby grant to the City of Pori aajgeles, a municipal corporation, the Grantee, the perpetual„ irrevocable easonctit and rigbt of way under, over and across the land described below. The Grantee shall have the h W, it to place, locate, construct, operate, repair, maintain, rcplact and keep clear thereott an overhead and)ar underground electric transmission and distribution line and/or 910,11, t,00ether with such t:"aher 1uncs and equipment as may be placed there on by 1he pramce oitw or hew waffi uts inti utfing, the right to cut down and trim trees to the ea,W:Vq afi e start 10 them clear of such line or system and to cut down, frcqj.j •ti,-) 6me, afl dcmql, we* leaning or dangerous trees that are tall enough to strike the wires. The Graroor(s),shafl nw erect or place any structure, building, tree or shrub on the land below described without the express written permission of the City of Port Angeles. The land referred to is in Town Site Port Angeles, Clallarn County, Washington; Parcel Number 0630000175 100000, also known as 834 East Fourth Street, and the easement is more specifically described as follows: A strip of land, 10.00 feet in width, lying 5.00 feet on both sides of the following described centerline: Commencing at the southeasterly most property Comer proceed N 33'22'33" E along the easterly property line 2.9 feet to the Point of Beginning; thence S 80'07'06" 4.2 feet more or less to the Point of Ending. The sidelines of said easement shall extend and/or shorten to terminate at the intersecting property lines. 1) Grantee -hall have the right to ingress and egress mr wndnc nws flt,u laml or tree, Grantor to and from the above-described property and the right to clear all 016MVUC60M mnn Qiv de,,,,crihed property. Grantee shall at all times have the right to full and free ingress fx,a ,,md Q,.,ress dinar such sarin property for all purposes herein mentioned. 2) Grantee shall not be responsible for damage caused to Grantor arising from Grantee's exercise of the rights and privileges herein granted. 3) The Grantor shall not occupy or use the described property in a manner inconsistent with or interfering with iho hercin gramcd, 4) If irB Gtr (Wore 1he aighoay easement is abandoned by the (:ity, the rights conveyed to the City of Port r sae a law s by i, hn, ill thereupon revert back to the property owner(s) and this easement shall be void. 5) The right herein granted shall inure to the benefit of the grantee's successors and assigns, including any party which it may grant contact, joint user or other similar rights. .... . ... ............ . .... DATED .. TTF— 6C?U)A0"A!__ STATE OF WASHINGTON} COUNTY OF CLALLAM ss. �2 e� /,�1 `7,r;j;' ersonally before me l Ms is to ce"ify that Oil Q�� d j ay o6i f p to tare known io be the indivdual described in and - foregoing instrtmient� and acknowledged that 'o _4,, signed the same asappeared free anasd voluntary act and who executed the i deed, for the uses and purpose therein mentioned. t. Given under my hand and official seal this day of \ Zllo 0 Hod for the kSLS ti*lo PVA��o OCI-0a, �q RL-rdding at E -74 .70RT COUNCIL DATE: December 17, 2013 To: CITY COUNCIL NGELES FROM: Craig Fulton, Director of Public Works & Utilities SUBJECT: WSDOT Reciprocal Maintenance Agreement Amendment No. 1 and Task Assignment for 2014 Summary: Amendment 1 to the Reciprocal Maintenance Agreement with the Washington State Department of Transportation increases the maximum annual amount for services from $20K to $25K starting January 1, 2014. The 2014 Task Assignment includes an additional task over previous years; Traffic Control as requested by the City of Port Angeles. Recommendation: Approve and authorize the City Manager to sign both the WSDOT Reciprocal Maintenance Agreement Amendment No. 1 and the 2014 Task Assignment, and to make minor modifications to them, if necessary. Background / Analysis: In 2005, City Council authorized a 10 year cooperative agreement to provide an instrument for the City of Port Angeles (City) and the Washington State Department of Transportation (WSDOT) to order, perform, and pay for road maintenance and repair services from each other. The City's Street Division and the WSDOT — Area 3 Maintenance Organization have traditionally enjoyed a close working relationship, supporting each other's service requirements as resources were available. Amendment No. 1 to the Reciprocal Maintenance Agreement increases the maximum annual amount for services from $20K to $25K starting January 1, 2014. The 2014 Task Assignment includes an additional task over previous years; Traffic Control as requested by the City. WSDOT cannot charge the City over $25K per year, even if their costs exceed this amount. Costs are charged on a reimbursable basis and any funds not expended remain with the City. Annual expenditures for this work are normally within the $15-$20K range. Funds are available in the 2014 budget. The City does not have the personnel or equipment to take on this work in-house. It is recommended that Council approve and authorize the City Manager to sign both the WSDOT Reciprocal Maintenance Agreement Amendment No. 1 and the 2014 Task Assignment, and to make minor modifications to them, if necessary. Attachment: Draft Reciprocal Maintenance Agreement Amendment No. 1 Draft 2014 Task Assignment e Agreement Amendment No. 1 and Task Assignment for 2014.doc E -75 Reciprocal Maintenance Agreement GM 01461 This Amendment No. 1 is made and entered into between the STATE OF WASHINGTON, D$pa[tnnemtofTmmnsportmtiUn,herei08fterthe"STATE,"ondtheCityofPortAogdes,PVblic Works and Utilities Department, P0Box 1l5[L Port Angeles, WAB836Z,hereinafter the "CITY." WHEREAS each Party entered into AGREEMENT GM 01461 on the 22nd day of November, 2005 to furnish the other Party with labor, equipment, and materials on a fully reimbursable basis when available, for roadway maintenance, and WHEREAS, the Parties wish to amend AGREEMENT GM 01461 to define the maximum amount ofchargeable services byeach Party onamannual basis, and WHEREAS, Section 9, Agreement Alterations and Amendments, of the AGREEMENT allows for amendments bymutual agreement, NOW, THEREFORE, pursuant toRCVV47.28.14Oand inconsideration Ofthe terms, conditions, covenants, and performances contained herein, 0rattached and incorporated and made apart hereof, |T|SMUTUALLY AGREED /\SFOLLOWS: AGREEMENT GM 01461 is modified as fo,llows: 1. Section 4.1 is hereby deleted and replaced with the following: The Party receiving labor, equipment 0rmaterials under this AGREEMENT shall fully reimburse the Party providing it for that Party's aCtUm| direct and related indirect costs. The maximum annual amount ofservices under the AGREEMENT one Party may provide tothe other isTwenty-Five Thousand Dollars ($25,UOO)per Party per calendar year. 2. All other terms and conditions of AGREEMENT GM 01461 shall remain in full force an;d effect except as modified by this Amendment No. 1. IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. lm6ofthe date last below written, CITY QFPORT ANGELES Dan McKeen, City Manager Date: 8y: --------- City Attorney Dote: STATE OFVVASHUNGTON DEPARTMENT 0FTRANSPORTATION By: Troy Cowan, Assist. Region Administrator For Maintenance and Operations By Anne E. SalaK Assistant Attorney General Date: Agook " Washington State MAW Department of Transportation master interagency Agreement Agreement No. Task Assignment Document (To be filled in by Agreement Manager) GM -01461 Work Order No. Org. Code Task No. Fed. Aid Part.? Fed. Aid Project No. Fed. Aid Part, % Amendment Project Title $25,000.00 Task Start Date City of Port Angeles Reciprocal Maintenance Agreement -.,January 1, 2014 Amendment Date El Yes [71 No Januar 1, 2014 SIR No, County(s) Task End Date SR 101 & SR 117 Clallarn December 31, 2014 Agency Office and Address WSDOT Project Office and Address City of Port Angeles 1707 So. C Street 321 E. Fifth Street Port Angeles WA 98363 PO Box 1150 City State lc Zip Org. Mailstop Fax ,- Port Angeles — WA__ 98362 435310 47440_ 360-565-0681 Agency Project Manager WSDOT Project Manager Dan McKeen, City Mang ver er Steve RL SSC I I Phone Email Phone Email 1 360-417-4802 360-565-0680 russesr6_�_vysdot.wa.aov Funding I This section required if there is Fed. Aid Part, Work Order No. Org. Code Amount Fed. Aid Part.? Fed. Aid Project No. Fed. Aid Part, % R02451 435310 $25,000.00 r] Yes M, No El Yes [71 No 1.1 Yes E] No L-1 Yes El No Yes LI No [] Yes E]No LI Yes 7 No A. Previous Task Amount C. Total Task Amounts$2 (Task total: A +8= C) B. This task or Amendment Amount 1 $2 Agency Agreement Manager/Signing Authorty Dan McKeen, City Manager Address 321 E. 5th Street, PO Box It 50, Port Angeles Phone Email 360-417-4802 DOT Form 130-020 EF Revised 08/2012 ULM Agreement Manager Steve Russell, Area 3 Superintendent Address 1707 So. C Street, Port Angeles WA 98363 Phone Email 360-565-0680 j-ussest-@wsdot.wa.gov Page 1 of 2 E -78 Aobk ft'W"ff"'Aw. Washington State VZAfF Department of'Transportaflojr Master Interagency Agreement Task Assignment Document Niort description ot work (Attach scope detail as attachment 1): SR 101, MP 24434 - 247,00 cv,� SR 117, M P 0.00 - 1.40 Agreement No. (To be filled in by Agreement Manager) Task No. Amendment No. GM -,01461 Shoulder mowing once a year per WSDO'F local IVM plan; additional rnowing if requested by the City of PA Herbicide application per WSDOT local IVM plan Roadway Sweeping - right Shoulders only Winter Snow & Ice control as needed Traffic Control as requested by the City of Port Angeles Ruacriment i is nerel)y incorporated as if fully set forth herein. buaget ana estimate of cost (Describe or attach detailed estimate of cost as attachment $25,000.00 programmed amount. "NUCAU1 1111tNIL 4 lb [o-VfUUY 111COfporaieci as IT Tully set Tortri herein. Special Provisions (Describe or attach any special provision as attachment 3, if non write N/A): N/A ' 11 u"Y, 10 1 lu I UUY I I IL U1 YUJ C1LVU as H iuJiy sui To nn nerein. All terms and conditions of the Master Agreement are in full effect for this task assignment document. Approval Signatures - NOTE, Two original signed documents are required, ,Agency Signature Date Print name and title Dan McKeen, City Manager Agency Other Date Print name and title Dan McKeen, City Manager VVSDOT Agreement Manager Date 12/5/13 Print name and title Steve Russell, Area 3 Superintendent WSDOT Project Manager Bate 3 Front name and title Steve Russell, Area 3 Superintendent DOT Form 130-020 EF Revised 08/2012 Page 2 of 2 E -79 G"", E111, ES DATE: December 17, 2013 TO: CITY COUNCIL FROM: Craig Fulton, Director of Public Works & Utilities SUBJECT: Stormwater Education and Outreach Services Interlocal Agreement with Kitsap County Summary: The City of Port Angeles has been issued a new Western Washington Phase II Municipal Stormwater NPDES Permit (Permit). One of the permit requirements is to provide education and outreach. The proposed interlocal agreement will allow the City to more economically provide education and outreach programs to satisfy the permit requirements. Recommendation: Approve and authorize the City Manager to sign the Interlocal Agreement with Kitsap County in an annual amount not to exceed $8,290, and to make minor modifications to the agreement, if necessary. Background/Analysis: The Phase II Municipal Stormwater Permit requires the City to continue to conduct stormwater education and outreach activities related to reducing behaviors that cause or contribute to stormwater pollution. In 2012, the City entered into a 2 year interlocal agreement with Kitsap County to more effectively meet its education and outreach permit requirements. This new interlocal agreement with Kitsap County will allow the City to continue to meet its education and outreach permit requirements. The program brings together a consortium of stormwater permit jurisdictions on the Olympic Peninsula including unincorporated Kitsap County, Bremerton, Port Orchard, Poulsbo, Gig Harbor, and Bainbridge Island, each of which has an individual interlocal agreement with Kitsap County. It leverages Kitsap County staff to develop effective outreach programs and literature that can be used in common by the group. Combining the resources, expertise, and grant potential of Kitsap County provides a more economical resource and capability that will enhance the City's public outreach to our Port Angeles customers. A summary of the interlocal agreement objectives and annual costs follows. Summary of Interlocal Agreement objectives Objective 1 Develop and adhere to an annual work plan for each year of this interlocal agreement. Objective 2 Build on existing successful efforts by maintaining elevated awareness levels and environmentally positive behavior trends for one audience and behavior selected during the previous Permit term. N:TCOUNCILTINAUStormwater Education and Outreach Services Interlocal Agreement with Kitsap Coutes-lb Objective 3 Select one new behavior and target audience. Review and prioritize the list of NPDES Permit audiences and practices to be addressed by a behavior change campaign. Revise as necessary based on emerging issues, opportunities, and evaluation results. Objective 4 Design or adopt a social marketing campaign with built-in evaluation protocols for the highest priority behavior from Objective 3. Objective 5 Implement a social marketing campaign for the highest priority behavior. Objective 6 As resources and consensus of the group are available, implement additional campaigns using a phased approach for each prioritized behavior and associated target audience. Objective 7 Use adaptive management to refine programs and direct education and outreach resources most effectively. Objective 8 Represent the WSSOG on larger regional stormwater outreach efforts through participation as a Core member of STORM and the Puget Sound Starts Here (PSSH) campaign development team. Objective 9 Track and maintain records of education and outreach activities. Publish an annual summary of activities that is suitable for use in NPDES reporting. Summary of Interlocal Agreement annual costs Jurisdiction Population (2013) Relative Population Staff Time Base Programs Budget Supplemental Programs Budget Annual Cost per Jurisdiction Unincorporated KC 170,505 60.7% $26,540 $39,460 N/A $66,000 Bremerton 37,850 13.5% $5,900 $8,780 $0 $14,680 Bainbridge Island 23,190 8.3% $3,630 $5,400 $0 $9,030 Port Angeles 19,120 6.8% $2,970 $4,420 $9001 $8,290 Port Orchard 12,870 4.6% $2,010 $2,990 $8602 $5,860 Poulsbo 9,585 3.4% $1,490 $2,210 $1,6503 $5,350 Gig Harbor 7,670 2.7% $1,180 $1,760 $2,7004 $5,640 TOTAL 280,790 100.0% $43,720 $65,020 $4,660 $114,850 1 Includes funding for 2 months of cinema ads in Port Angeles It is recommended that City Council approve and authorize the City Manager to sign the Interlocal Agreement with Kitsap County in an annual amount not to exceed $8,290, and to make minor modifications to the agreement, if necessary. Attachment: Proposed Interlocal Agreement INTERLOCAL AGREEMENT r. BETWEEN KITSAP COUNTY AND THE CITY OF PORT ANGELES FOR THE WEST SOUND STOiRMWATER OUTREACH GROUP This Interlocal Agreement (hereafter "AGREEMENT") is by and between Kitsap County (hereafter "COUNTY") whose principal offices are located at 614 Division Street, Port Orchard, WA, 98366 and the City of Port Angeles (hereafter "CITY") whose principal offices are located at 321 East Stn Street, Port Angeles, WA 98362. 11. RECITALS Whereas, the Washington State Department of Ecology requires owners or operators of a municipal separate storm sewer system to obtain coverage under a Western Washington NPDES Phase 11 Municipal Stormwater Permit; and Whereas, mutual benefits will accrue to the parties hereto and the people which each serves in the cooperative implementation of the West Sound Stormwater Outreach Group. The Interlocal Cooperation Act, chapter 39.34 RCW, further authorizes the parties hereto to enter into this AGREEMENT; and Whereas, Permittees are required by Permit Section S5.C.1 to provide stormwater education and outreach programs designed to achieve measurable reductions in behaviors that cause or contribute to adverse stormwater impacts; and Whereas, coordination among Permittees with adjoining or shared geographic areas is encouraged by Washington State Department of Ecology and enhances access to federal, state, and other financial and technical support; and Whereas, West Sound residents share media sources and would benefit from consistent messaging across city and county boundaries, and Whereas, municipal resource efficiency is increased and cost savings are realized through sharing expertise, expenses, and staff time to gain economies of scale and avoid duplication; and Whereas, Kitsap County, United States Naval bases therein, and the cities of P,oulsbo, Bremerton, Port Orchard, Gig Harbor, Bainbridge Island and Port Angeles desire to continue working together as the West Sound Stormwater Outreach Group to coordinate joint development and implementation of stormwater education and outreach programs. NOW THEREFORE, the parties mutually agree as follows I M A 0 0 V.0103 9 A FAT'n F4 LT N A. The Recitals set forth above are expressly incorporated into the Agreement by this reference. B. This AGREEMENT consists of the following documents: 1. Interlocal Agreement 2. Exhibit A: West Sound Stormwater Outreach Group Scope of Work and Budget C. Purpose: The purpose of the AGREEMENT is to provide a mechanism through which COUNTY and CITY voluntarily collaborate in the development, implementation, and funding of stormwater education and outreach, messages, materials, activities, and program assessment tools for the general public, businesses, and other target audiences as required by the NPDES Phase 11 Permit. D. Payment and Funding: CITY will provide COUNTY funds in an amount not to exceed a total of $8,290 per year, $24,870 total for the years 2014 to 2016 inclusive. In accordance with, Section I below, COUNTY agrees to send invoices to CITY representative for reimbursement of allowable expenses incurred as defined in Exhibit A. E. Scope of Work: COUNTY and CITY shall perform duties and services as are listed in Exhibit A, attached hereto and incorporated herein by this reference. Said services shall be performed in accordance with the approved Scope of Work and budget specified in Exhibit A, and as provided for in Section I of this AGREEMENT. F. COUNTY and CITY Administrators: The "West Sound Stormwater Outreach Group" is a collective of local jurisdictions and is not a separate legal' entity. Accordingly, Jayna Ericson, SSWM Outreach and Education Coordinator, 614 Division Street MS 26-A, Port Orchard WA 98366 shall represent COUNTY in all matters pertaining to the services rendered under this AGREEMENT. All requirements of the CITY pertaining to the services and materials to be rendered under this AGREEMENT shall be coordinated through the COUNTY representative, Jonathan Boehme, Port Angeles' Stormwater Engineer, 321 East 5t' Street, Port Angeles, WA 98362 shall represent the CITY in all matters pertaining to the services and materials to be rendered under this AGREEMENT. All requirements of the COUNTY pertaining to the services or materials to be rendered under this AGREEMENT shall be coordinated througlh the CITY representative, Following a change of representative, COUNTY and CITY will inform the other party in writing within ten (10) working days. 2 I G Reporting: By January 31't of each year this AGREEMENT is in effect, COUNTY and CITY will jointly report the results of work conducted under this AGREEMENT in a manner that is mutually useful in the fulfillment of NPIDES Permit reporting requirements for public education activities, as specified in Permit Section S9.E.2,c, H. Responsibilities of the Parties: It is mutually understood that CITY will provide COUNTY with the following: Up to $24,870 over the duration of this AGREEMENT for development of educational materials, professional service fees, partial reimbursement of COUNTY administrative costs, and other expenses related to tasks as described in Exhibit A. CITY will also contribute staff time to attend meetings, provide input, conduct pertinent research, and participate in program development. It is mutually understood that COUNTY will provide CITY with the following: COUNTY will provide administrative services and act as financial manager for this AGREEMENT and associated professional service contracts. COUNTY will also contribute staff time to facilitate meetings, provide input, conduct pertinent research, and participate in program development. I. Reimbursement: CITY shall reimburse COUNTY for actual incurred costs upon presentation of a properly executed invoice. Costs shall be charged and funding reimbursed based upon appropriate program elements as defined' in Exhibit A. COUNTY may exceed line item amounts within individual program element budgets, but shall not exceed the total budget for each individual program element without written approval of CITY. Reimbursement requests shall not be made to CITY more frequently than once a month. CITY shall reimburse COUNTY within thirty (30) days of receipt of a properly executed COUNTY invoice, J. Property: Title to property purchased by COUNTY, the cost of which COUNTY has been reimbursed as a direct item of cost under this AGREEMENT, shall pass to and vest to COUNTY. Property purchased with funds delivered pursuant to this AGREEMENT may be used only for the performance of this AGREEMENT and shall be purchased in accordance with applicable state law and COUNTY purchasing policies. K. Assignment: COUNTY may assign or subcontract any portion of the services provided within the terms of this AGREEMENT. All terms and conditions of the AGREEMENT shall apply to any approved subcontract or assignment related to this AGREEMENT. L. Indemnity: Both COUNTY and CITY shall accept responsibility for any and all liability arising from acts of its own officers, employees, agents and contractors to the extent provided by law. Additionally, each party agrees to indemnify, defend, and hold 3 A a M harmless the other party, and its officers, agents, and employees for all claims (including demands, suits, penalties, losses, damages or costs of any kind whatsoever) including costs, expenses and reasonable attorney's fees, to the extent such a claim arises or is caused by the indemnifying party's own negligence or that of its officers, agents, or employees in performance of this Agreement. Nothing contained in this section of this Agreement shall be construed to create a liability or a right of indemnification in any third party. This section shall survive the expiration of this Agreement. M. Amendments: The parties hereby further agree that this AGREEMENT cannot be amended or modified without the written concurrence of both parties. N. Termination: Either party to this AGREEMENT may elect to terminate this AGREEMENT for any reason by delivering a sixty (60) day written notice of intent to terminate to the other party. In the event of such termination, COUNTY shall be compensated for the actual costs incurred prior to the time of written notification of contract termination. 0. Duration: This AGREEMENT shall commence on the date of execution, and shall remain in effect through December 31, 21016. P. RECORDING, Pursuant to RCW 39.34.040, this Agreement shall be filed with the Kitsap County Auditor, Q. WAIVER. A failure by either party to exercise its rights under this agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of'the party and attached to the original Agreement. R. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington, S. VENUE. The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Washington for Kitsap County, Washington. T. MULTIPLE ORIGINALS, This Agreement may be executed in multiple copies, each of which shall be deemed an original, USEVERABILITY. If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the El I 20MLIM. fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable. IN WITNESS WHEREOF, this Agreement was executed by the parties on the dates hereinafter indicated. DATED this _ day of .201_ Dan McKeen, City Manager ATTEST Janessa Hurd, City Clerk William E. Floor, City Attorney 5 DATE this _ day of 201_ KITSAP COUNTY Charlotte Garrido, Chair Robert Gelder, Commissioner , Commissioner Dana Daniels, Clerk of the Board I WEST SOUND STORMWATER OUTREACH GROUP Scope of Work & Budget for 2014-2016 Kitsap County and the Cities of Poulsbo, Bremerton, Port Orchard, and Gig Harbor have been working to jointly develop, implement, and fund NPIDES, Municipal Stormwater Permit -required outreach via interlocal agreements since 2008, With the additions of Bainbridge Island and Port Angeles in 2012, the group assumed the name of West Sound Stormwater Outreach Group (WSSOG), to represent the regional scope and to align with other similar groups across Puget Sound under the Stormwater Outreach for Regional Municipalities (STORM) umbrella. A. GOALS, OBJECTIVES, AND TASKS Goals: 1. Work cooperatively to help meet the requirements for compliance with NPIDES Phase If Municipal Stormwater Permit Section S5.C.1, Public Education and Outreach, through the implementation of "education and outreach program[s] designed to reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater impacts and encourage the public to participate in stewardship activities."' 2. Realize cost savings and increase municipal resource efficiency by sharing expertise, expenses, and staff time to gain economies of scale and avoid duplication. 3. Jointly work to help fulfill education and outreach requirements of local Total Maximum Daily Loads (TMDLs), also known as Water Pollution Cleanup Plans. 4. Benefit citizens of the West Sound region by providing consistent outreach and messaging, 5. Gain enhanced access to federal, state, and other financial and technical support through coordination among Permittees with adjoining or shared geographic areas. Objectives & Tasks: O�iective 1 Develop and adhere to an annual work plan for each year of this interlocal agreement. Task 1.1 Jointly develop a work plan for each year by January 31 of 2014, 2015, and 2016. Obiective 2 Build on existing successful efforts by maintaining elevated awareness levels and environmentally positive behavior trends for one audience and behavior selected during the previous Permit term. Task 2,1 Review available survey results to determine impact of existing outreach efforts, 'Washington State Department of Ecology, Western Washington Phase /I Municipal Stormwater Permit (2013) pA6. R ARM Task 2.2 Continue to achieve sustained awareness and practice of proper pet waste management, • Update the Education & Outreach Plan for Pet Waste in Backyards, including a strategy for sustained awareness for the current Permit term. • Update the Education & Outreach Plan for Pet Waste in Public Places, including a strategy for continued awareness and behavior adoption for the current Permit term, leading to sustainable growth and maintenance of the Mutt Mitt Program. Objective 3 Select one new behavior and target audience. Review and prioritize the list of NPDES Permit audiences and practices to be addressed by a behavior change campaign. Revise as necessary based on emerging issues, opportunities, and evaluation results. Task 3.1 Assess practices that are most likely contributing to adverse stormwater impacts based on regional reports, studies, and knowledge of local pollution problems. Consider the scope of the problems as identified by reports, water quality data, and inspection/investigation results. Task 3.2 Evaluate behaviors targeted for social marketing campaigns using factors such as: ® Attitude and behavior survey data, such as the Puget Sound Partnership's General Opinion Survey and Sound Behavior Index results; • Applicability of the issue across the West Sound region; ® Availability of existing, effective programs that can be modeled; ® Opportunities to collaborate with others involved in stormwater outreach programs; ■ Degree to which behaviors are single, simple, doable, and measurable; and ® Findings from Task 3.1. Objective 4 Design or adopt a social marketing campaign with built-in evaluation protocols for the highest priority behavior from Objective 3. 19 Task 4.1 Conduct formative research, which may include: ® Reviewing other program designs, management approaches, and evaluation strategies; • Adopting a campaign approach that has been thoroughly evaluated and proven successful in a similar community; and/or ® Utilize focus groups or other survey tools to garner in-depth information on attitudes and practices relative to the behavior, and identify barriers and benefits of the target audience adopting the behavior. Task 4.2 Develop a campaign strategy based on research from Task 4.1 that incluides an evaluation plan with specific, measurable, and achievable outcomes. I KC -406-13 Objective 5 Implement a social marketing campaign for the highest priority behavior. Task 5.1 Test the campaign strategy on a small segment of the population, using focus groups and/or pilot studies to refine and reevaluate the strategy. Task 5.2 Implement the campaign across the community, assessing effectiveness at proper intervals, documenting progress, and changing the campaign strategy as necessary to achieve defined outcomes. Task 53 Continue the program at an appropriate level once measurements indicate increased adoption of the behavior in the target audience. Objective As resources and consensus of the group are available, implement additional campaigns using a phased approach for each prioritized behavior and associated target audience. Task 6.1 Pursue grants and other funding opportunities as available and appropriate. Objective 7 Use adaptive management to refine programs and! direct education and outreach resources most effectively. Task 7.1 Take advantage of mutually beneficial outreach opportunities that fall within the NPDES Permit -required scope of audiences and behaviors, regardless of prioritization ranking. Task 7.2 Seek opportunities to share among member jurisdictions the existing outreach efforts to audiences not prioritized within the WSSOG activities, such that these efforts are beneficial to all members. Obiective 8 Represent the WSSOG on larger regional stormwater outreach efforts through participation as a Core member of STORM and the Puget Sound Starts Here (PSSH) campaign development team. Task 8.1 Help implement the STORM Strategic Plan and annual Work Plan to achieve results of use and benefit to the WSSOG. Task 8.2 Promote capacity building among STORM and WSSOG members to raise the caliber of collective outreach in the region. Task 8.3 Support development and implementation of the PSSH awareness campaign in conjunction with on the ground local behavior change programs. Obiective 9 Track and maintain records of education and outreach activities. Publish an annual summary of activities that is suitable for use in NPIDES reporting. 9�1 9 I Table 1 shows the annual budget for years 2014 through 2016. The annual Staff Time budget of $43,720 is for 0.5 FTE of a Kitsap County Education & Outreach Coordinator's time to administer the Interlocal Agreement and manage outreach programs identified in the annual work plan on behalf of the WSSOG. This funding also includes coordination with STORM, the Puget Sound Starts Here campaign development team, ECO bets, and all associated travel expenses; as well as administrative duties such as financial tracking and management. The annual staff time budget will be shared by all WSSOG jurisdictions in proportion to their relative population size, as shown in Table 1. The annual Outreach Base Programs budget of $65,020 will be used to implement joint programs prioritized by the group and agreed upon for inclusion in the WSSOG annual work plan. This may include activities such as the Mutt Mitt Program, backyard pet waste outreach, reporting hotline promotion, advertising, business outreach, local implementation of the Puget Sound Starts Here campaign, newsletters and literature development, priority behavior change programs, member capacity building, and evaluation/surveys. The WSSOG will make every effort to minimize actual costs by selecting competitive bids for professional services, and by pursuing grants and other funding sources as available and appropriate. The annual Supplemental Programs Budget was added to accommodate several jurisdictions that expressed a desire for additional' outreach support. This allows flexibility for jurisdictions to customize a suite of outreach options to meet the needs of their communities. Rates for elementary classroom lessons were based on County staff time for lesson preparation, teaching time, and travel. Cinema ad rates were based on real charges incurred for similar advertising in 2012. Table 1. ,annual budgetfor all program elements. Population Jurisdiction (2013) Relative Population staff Time Base Programs Budget Supplemental Programs Budget Annual Cost per Jurisdiction Unincorporated KC 170,505 60.7% $26,540 $39,460 N/A $66,000 Bremerton 37,850 13.5% $5,900 $8,780 $0 $14,680 Bainbridge Island 23,190 8.3% $3,630 $5,400 $0 $9,030 Port Angeles 19,120 6.8% $2,970 $4,420 $9002 $8,290 Port Orchard 12,870 4.6% $2,010 $2,990 $860' $5,860 Poulsbo 9,585 3.4✓ $1,490 $2,210 $1,6504 $5,350 Gig Harbor 7,670 2.7% $1,180 $1,760 $2,7005 $5,6443 TOTAL 280,790 100.0% $43,720 $65,020 $4,660 $1.14,850 2 Includes funding for 2 months of cinema ads in Port Angeles. 3 Includes 4 elementary school classroom lessons at $215 each. 4 Includes 6 elementary school classroom lessons at $275 each. 5 Includes funding for 2 months of cinema ads at the Galaxy Uptown Theatre in Gig Harbor. NGELES DATE: December 17, 2013 TO: CITY COUNCIL FROM: KEN DUBUC, FIRE CHIEF SUBJECT: APPOINTMENT TO UTILITY ADVISORY COMMITTEE Summary: For years, the City has had a member on the Utility Advisory Committee who represents the community and the local Licensed Care Facilities on matters related to the Medic 1 utility. That committee position is currently vacant. The City has received an application for appointment to the Utility Advisory Committee from John LeClerc, the Administrator from Park View Villas. The Utility Advisory Committee has provided a favorable recommendation for this appointment. Recommendation: Appoint John LeClerc, Administrator from Park View Villas, as the Medic 1 representative to the Utility Advisory Committee. Background / Analysis: Since the Medic 1 Utility was formed, there has been a member on the City Utility Advisory Committee who represents the Community and the local Licensed Care Facilities on matters related to the Medic 1 utility. This position is typically held by an Administrator from one of the four local Licensed Care Facilities. The Medic 1 representative to the UAC only attends those UAC meetings that have a Medic 1 related issue on the agenda. There is currently a vacancy in this position due to a job location change. When the position was last filled, the Fire Chief met with the Administrators from the Licensed Care facilities to interview them and determine if they were interested in submitting an application. Mr. LeClerc had expressed an interest and offered to serve on the committee if needed. Now that there is a position vacancy, Mr. LeClerc has reaffirmed his willingness to serve. It is recommended that the Port Angeles City Council appoint John LeClerc, Administrator from Park View Villas, as the Medic 1 representative to the Utility Advisory Committee. Attached is a copy of the application submitted by Mr. LeClerc. E-91 13ORT ANGELES WASHINGTON, U.S.A. APPLICATION FOR APPOINTMENT TO BOARD, CONIlVIISSION OR CONINIITTEE Board, Commission Committee to which you are seeking appointment; Applicant Name and General Information First MI Last Home Street Address City Home phone o'// -mail address of t phone Zip &H-tea-e7vaq-- Cell phone Date of Birth (to be completed only by applicants for Public Safe Advisory Board for ... �.na ., app ty � i'S' purposes of criminal history cheek to ensure compliance with Port Angeles Municipal Code 2.26.020) Certification and Location Information (circle one) Are you employed by the City of Port Angeles? Yes No Are you a citizen of the United States? No Are you a City resident? ) No If so, how lora; q - Do you own/manage a business in the City? Do you bold any professional licenses, registrations or certificates in ani field? es No If so, please list. 1 E -92 Are you aware of any conflict of interest which might arise by your service on a City Board or Commission? If so, please explain: %a Work or Professional Employ, r Brief job description Employer Briefjob description. Employer Brief job description - List most recent experience first. or attach a resume XXe From (WT) To QvM - List most recent experience fH.r t M 44kW5 t Title 1 n Title Title From (MN) To From (vLfY) To (M/YR Institution/Location Degree earned/Major area of stucy uraouat W Institution/Location Degree arned/MaJor area o-= study -G Graduated' Institution/Location Degree earned/Mai or area of study Graduated? Charitable, Social and Civic Activities and Memberships - List major activities you have participated in during the last five years el Or ization/Location Group's saob'ective # of m !� purpo J members ol •41 SIJ fde;ription o ,your participation: Organization/Location _ Group's purpose/objective # of members Brief description of your participation:-,,- _..... �._ ..... _. 2 E -93 Questions Why are you interested in serving on this particular Board G What in your background or experience do you think would help you in serving on this Board? C1� What is your understanding of the responsibilities of this particular Board or Commission? 913 Q 21 Please feel free to add any additional comments you wish to make regarding your application. L41 ;AAOP A1101M r, -0 � - Submit completed forms to: OFFICE OF THE CITY MANAGER TERESA PIERCE, DFpu n CITY CLFSK 360417-4630 or tpierce@cityofpa.us City of Port Angeles 321 E. 5'h Street PO Box 1150 Port Angeles, WA 98362 In compliance with the Americans % ith Disabilities Act if you need special accommodations because of a physical limitation, pleasc contact the City Manager's office at 417.400 so .appropriate arrangements can be made. E -94 El all ORT A', NGELES W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: DECEMBER 17, 2013 To: CITY COUNCIL FROM: KEN DUBUC, FIRE CHIEF SUBJECT: DEFIBRILLATOR PURCHASE AGREEMENT Summary: The Fire Department is the recipient of a FEMA Port Security grant for the purchase of a cardiac monitor/defibrillator. This grant has no match requirement and it will represent a direct cost savings to the Medic 1 enterprise fund. The equipment will be acquired directly from the manufacturer through a joint purchasing agreement made with National Purchasing Partners. Both the interlocal agreement with National Purchasing Partners and the purchase agreement with Zoll Medical Corporation have been reviewed by the Legal Department. Recommendation: Authorize the Mayor to sign an interlocal agreement with National Purchasing Partners and authorize the City Manager to sign a $34,401.26 purchase agreement with Zoll Medical Corporation for the purchase of a Zoll X -Series Defibrillator. Background / Analysis: The Fire Department provides a cardiac monitor/defibrillator on each ambulance and on the first - out fire engine. This equipment is designed to monitor the electrical activity of a patient's heart, and if needed, defribrillate the patient's heart. Newer generation monitors/defibrillators are also provided with 12 -lead monitoring and the ability to measure the oxygen saturation in a patient's blood as well as provide cardiac pacing when needed. The Fire Department needs to replace one of its oldest cardiac monitor/defibrillators. This replacement will allow Port Angeles Medic I the ability to treat patients with the latest technology available in cardiac monitors/defibrillators. The funding for this purchase has been made possible through a FEMA Port Security grant. There is no match requirement for this grant, so there will be a direct savings realized in the Medic 1 utility enterprise fund. Zoll Medical Corporation does not sell through alternative distribution channels, so the Fire Department is requesting the Council approve the attached interlocal agreement with National Purchasing Partners for the purchase of this equipment. If approved, the Fire Department will purchase a Zoll M -Series cardiac monitors/defibrillator from Zoll Medical Corporation per the attached purchase agreement. E -95 National Purchasing Partners Member Intergovernmental Cooperative Purchasing Agreement 'Phis Intergovernmental Agreement (Agreement) by and between government entities and associated non-profit institutions that execute a Lead Contracting Agency Authorization ("Lead Contracting Agency(ies)") to be supplemented and made a part hereof and participating National Purchasing Partners ("NPP") government entity members ("Participating Agencies") that agree to the terms and conditions of this Agreement. All NPP Lead Contracting Agencies and Participating Agencies shall be considered as "parties" to this agreement. WHEREAS, upon completion of a formal competitive solicitation and selection process, the Lead Contracting Agencies have entered into Master Price Agreements with one or more Vendors to provide goods and services, often based on national sales volume projections; WHEREAS, NPP, is a subsidiary of two nonprofit health care systems, providing group purchasing marketing and administrative support for governmental entities within the membership. NPP's marketing and administrative services are free to its membership, which includes participating public entities and non-profit institutions throughout North America. WHEREAS, NPP has instituted a cooperative purchasing program under which member Participating Agencies may reciprocally utilize competitively solicited Vendor Contracts through the inclusion of the membership in Lead Contracting Agency bid Solicitation and Master Price Agreements; WHEREAS, the Master Price Agreements provide that all members of NPP may purchase goods and services on the same terms, conditions and pricing as the Lead Contracting Agency, subject to applicable local and state laws of the Participating Agencies; WHEREAS, the parties agree to comply with the requirements of the Intergovernmental Cooperation Act as may be applicable to the local and state laws of the Participating Agencies; WHEREAS, the parties desire to conserve and leverage resources, and to improve the efficiency and economy of the procurement process while reducing solicitation and procurement costs; WHEREAS, the parties are authorized and eligible to contract with governmental bodies and Vendors to perform governmental functions and services, including the purchase of goods and services; and WHEREAS, the parties desire to contract with Vendors under the terms of the Master Price Agreements open to all NPP members; NOW, THEREFORE, the parties agree as follows: ARTICLE 1: LEGAL AUTHORITY Each Party represents and warrants that it is eligible to participate in this Agreement because it is a local government or nonprofit corporation created and operated to provide one or more governmental functions and possesses adequate legal authority to enter into this Agreement. ARTICLE 2: APPLICABLE LAWS The procurement of goods and services subject to this Agreement shall be conducted in accordance with and subject to the relevant statutes, ordinances, rules, and regulations that govern each party's procurement policies. It is the responsibility of each party to ensure it has met all applicable solicitation and procurement requirements, both in state law and local policy. ARTICLE 3: USE OF BID, PROPOSAL OR PRICE AGREEMENT a. Each party will facilitate the cooperative procurement of goods and services. b. The procuring party shall be responsible for the ordering of goods and services under this Agreement. A non -procuring party shall not be liable in any fashion for any violation by a procuring party, and the procuring party shall hold non -procuring parties harmless from any liability that may arise from action or inaction of the procuring party. c. The procuring party shall not use this agreement as a method for obtaining additional concessions or reduced prices for similar goods and services outside the scope of the Master Price Agreements and NPP. d. 'rhe exercise of any rights or remedies by the procuring party shall be the exclusive obligation of such procuring party. e. The cooperative use of bids, proposals or Price Agreements obtained by a party to this Agreement shall be in accordance with the terms and conditions of the bid, proposal or Price Agreement, except as modified where otherwise E -97 allowed or required by applicable law, and does not relieve the party of its other bid requirements under state law or local politics. ARTICLE 4: PAYMENT OBLIGATIONS The procuring party will make timely payments to Vendors for goods and services received in accordance with the terms and conditions of the procurement. Payment for goods and services, inspections and acceptance of goods and services ordered by the procuring party shall be the exclusive obligation of such procuring party. Disputes between procuring party and Vendor shall be resolved in accordance with the law and venue rules of the state of the procuring party. ARTICLE 5: COMMENCEMENT DATE This Agreement shall take effect after execution of the "Lead Contracting Agency Endorsement and Authorization" or "Participating Agency Endorsement and Authorization," as applicable. ARTICLE b: TERMINATION OF AGREEMENT This Agreement shall remain in effect until terminated by a party giving 30 days written notice to NPP at 1100 OIive Way, Suite 900, Seattle, Washington 98101. ARTICLE 7: ENTIRE AGREEMENT This Agreement and any attachments, as provided herein, constitute the complete Agreement between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. ARTICLE S: CHANGES AND AMENDMENTS This Agreement may be amended only by a written amendment executed by all parties, except that any alterations, additions, or deletions of this Agreement which are required by changes in Federal and State law or regulations are automatically incorporated into this Agreement without written amendment hereto and shall become effective on the date designated by such law or regulation. ARTICLE 9: SEVERABILITY All parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect. THIS INSTRUMENT HAS BEEN EXECUTED IN TWO OR MORE ORIGINALS BY EXECUTION AND ATTACHMENT OF EACH "LEAD CONTRACTING AGENCY ENDORSEMENT AND AUTHORIZATION" OR "PARTICIPATING AGENCY ENDORSEMENT AND AUTHORIZATION," AS APPLICABLE. ONCE EXECUTED, IT IS THE RESPONSIBILITY OF EACH PARTY TO FILE THIS AGREEMENT WITH THE PROPER AGENCY IF REQUIRED BY LOCAL OR STATE LAW. LEAD CONTRACTING AGENCY ENDORSEMENT AND AUTHORIZATION The undersigned acknowledges, on behalf of League of Oregon Cities (Lead Contracting Agency) that he/she has read and agrees to the general terms and conditions set forth in the enclosed Member Intergovernmental Cooperative Purchasing; Agreement regulating use of the Master Price Agreements and purchase of goods and services that from time to time are made available by Lead Contracting Agencies to Participating Agencies locally, regionally, and nationally through NPP. Copies of Master Price Agreements and any amendments thereto made available by Lead Contracting Agencies will be provided to Participating Agencies and NPP to facilitate use by Participating Agencies. The undersigned understands that the purchase of goods and services under the provisions of the Member Intergovernmental Cooperative Purchasing Agreement is at the absolute discretion of the Participating Agencies. The undersigned affirms that he/she is an agent of League of Oregon Cities and is duly authorized to sign this Lead Contracting Agency Endorsement and Authorization. Date: BY: ITS: Lead Contracting Agency Contact Information: Contact Person: Address: Telephone No.: Email: E-100 PARTICIPATING AGENCY ENDORSEMENT AND AUTHORIZATION The undersigned acknowledges, on behalf of (Participating Agency) that he/she has read and agrees to the general terms and conditions set forth in the enclosed Member Intergovernmental Cooperative Purchasing Agreement regulating use of the Master Price Agreements and purchase of goods and services that from time to time are made available by Lead Contracting Agencies to Participating Agencies locally, regionally, and nationally through NPP. The undersigned further acknowledges that the purchase of goods and services under the provisions of the Member Intergovernmental Cooperative Purchasing Agreement is at the absolute discretion of the Participating Agency and that neither the Lead Contracting Agency nor NPP shall be held liable for any costs or damages incurred by or as a result of the actions of the Vendor or any other Participating Agency. Upon award of contract, the Vendor shall deal directly with the Participating Agency concerning the placement of orders, disputes, invoicing and payment. The undersigned affirms that he/she is an agent of and is duly authorized to sign this Participating Agency Endorsement and Authorization. Date: BY: ITS: Participating Agency Contact Information: Contact Person: Address: Telephone No.: Email: E-101 , % A, NGELES W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: DECEMBER 17, 2013 To: CITY COUNCIL FROM: KEN DUBUC, FIRE CHIEF SUBJECT: THERMAL IMAGING CAMERA PURCHASE Summary: The Fire Department is the recipient of a FEMA Port Security grant for the purchase of two thermal imaging cameras. Thermal imaging cameras allow firefighters to "see through" smoke in order to locate persons who may be trapped. Thermal imaging cameras also enable firefighters to see "hot spots" that may be hidden within walls, ceilings or other structural elements. The Department needs to replace two existing thermal imaging cameras, one which is damaged beyond repair and one that is failing due to age. This grant has no match requirement and it will represent a direct cost savings to the General Fund. The equipment will be acquired through SeaWestern Firefighting Equipment, the sole source provider of this equipment, off of a Washington State Department of Enterprise Services Master Contract. Recommendation: Authorize the City Manager to approve a purchase order in the amount of approximately $30,894 with SeaWestern Firefighting Equipment, for the purchase of two thermal imaging cameras for the Port Angeles Fire Department. Background / Analysis: Firefighters utilize Thermal Imaging Cameras (TIC'S) to locate victims in smoke filled environments. TIC'S sense temperature differentials and display images on a screen, allowing firefighters to "see through" smoke. Firefighters utilize these devices to not only locate victims in smoky environments, but also to see "hot spots" of fire that may be hidden within walls, ceilings or other void spaces in structures. TIC'S can help reduce the damage that can be caused when firefighters need to open up spaces within structures to "hunt" for fire extension. Law Enforcement officers can also utilize this equipment when conducting searches. The Fire Department has two thermal imaging cameras, both of which need to be replaced. These devices are subject to rough handling in demanding environments. One of the TIC's is damaged and no longer serviceable and the other is failing due to age and wear. E-102 The funding for this purchase has been made possible through a FEMA Port Security grant. There is no match requirement for this grant, so there will be a direct savings to the General Fund for the purchase of this essential equipment. If approved, the Fire Department will purchase two MSA 6000 Xtreme thermal imaging cameras with the associated peripherals for charging. These cameras will be purchased from SeaWestern Firefighting Equipment, which is the sole source provider of MSA equipment. These TIC'S are listed on the current Washington State Department of Enterprise Services Master Contract. E-103 JORT COUNCIL DATE: December 17, 2013 TO: CITY COUNCIL NGELES FROM: BYRON W. OLSON, CHIEF FINANCIAL OFFICER JANESSA HURD, CITY CLERK SUBJECT: AUDIO VISUAL AND SOUND EQUIPMENT UPGRADE FOR COUNCIL CHAMBERS AND JACK PITTIS CONFERENCE ROOM Summary: In an effort to improve the quality of audiovisual presentations in the Council Cham- bers, staff has been reviewing options to increase the image size and clarity of the projector along with replacement of the hanging screen with a wall -based projection surface. Additionally, new longer gooseneck microphones will be installed for the seven (7) positions on the Council dais to improve the quality of sound collection from Councilmembers and improve the sound quality for the audience as well as on the Council recording. Lastly, we are proposing replacement of the pro- jector and video camera in the Pittis conference room to allow for improved quality and capability for video conferencing in the future. These changes will allow for improved clarity of the projected image, increased size of the pro- jected image, better sound quality and better technical integration of the new equipment with other equipment in Council Chambers. Due to the desire to have components that fully integrate with the existing equipment in Council Chambers as well as the desire to have only one firm for maintenance and repair of our AV equipment in the Council Chambers, we determined that the acquisition was a sole source purchase not requiring competitive bids. We did research comparable equipment to allow us to make an in- formed decision on the pricing of the proposed equipment. Recommendation: Authorize the City Manager to sign a purchase agreement with AVI-SPL for the equipment specified in the exhibit attached to this memo in an amount not to exceed $35,999.25 and to make minor modifications to the agreement as may be necessary. E-104 Staff Report on AV Equipment Upgrades to Council Chambers and Pittis Conference Room Page 2 Background / Analysis: Staff has been reviewing a variety of options to improve the quality of our visual presentation capabilities in the Council Chambers. Options considered included the fol- lowing: • installing a series of "big screen" monitors facing the council and audience for greater clarity; • installing monitors for each council member to view presentations and/or the agenda at your seat on the dais; • installing a new sound system or enhancing the existing sound system to remove "dead" spots in the audience; and • "do nothing" option. In the end, we are proposing a more modest set of improvements that should improve both the vis- ual quality and sound quality in Council Chambers while keeping costs down. For the Pittis conference room we are proposing to some relatively simple changes that will allow for enhanced video conferencing that should help reduce future costs by allowing consultants and/or staff avoid the time and costs travelling to/from Port Angeles for meetings when video con- ferencing would provide a very workable (and cost saving) solution. Specifically, we are proposing the following improvements: Council Chambers: • New, long gooseneck microphones for improved sound pick-up at the Council dais; • New projector with enhanced (brighter + greater picture clarity) image • New larger wall -based screen for better picture clarity; • New podium with the ability to control projector from the podium; and • Assorted video connectors, cables and related electronic connection equipment Jack Pittis Conference Room: • New projector with enhanced (brighter + greater picture clarity) image; and • New video camera Total cost of the proposed improvements is $35,999.25 including applicable sales tax as detailed in the attached sheets. Funding for the projected was included in the 2013 Information Technology budget as part of the planned technology upgrades for the Council Chambers and the Pittis conference room. If you have any questions prior to the meeting, please contact either Byron or Janessa. E-105 AWL <7771 S P ITUMMARY W�" are pleased to—pro' 'vide the f oll —low! n g investment -"—, —,-s—u m-ma, ry'"f, o_r the custom'- , ''- _, " a -Ti —di o`v` i's_u _a 'Isolution_.. ,-,"—d-e,sc—rib—e,d-,i-n"-t,-h"e-'pr—evious pages of this proposal. 1, 1qUiPMENT COST 17,966.18 Includes: all equipment, cable, connectors, hardware, cable support, terminal blocks, rack hardware, etc., to insure a complete and operational system. ICINAL [INTEGRATION SERVICES 13,020.00 Includes: Engineering, project management, CAD, on-site installation and wiring, coordination and supervision, testing, checkout, owner training, etc, performed on the Owner's premises, Also includes all fabrication, modification, assembly, rack wiring, programming, warranties, etc., some performed at AVI-SPL ,Pjt#COSTS $ 952.94 Includes: Non equipment or labor costs such as travel expenses, per diem, lift and vehicle rentals. 1,270.53 _"EY1VlJN1STRA1p1VE Includes all G & A expenses: clerical, bonds, vehicle mileage, shipping & insurance C,451TTO'_',OER SUPPORT 90 Day Full System Warranty- Includes on site diagnostics and labor, bench repair labor, and all parts necessary to complete a repair. ED= TOTAL INVESTMENT $ 35,999.25 AVI-SPL Financial Solutions makes it easy for you to secure the best possible technology solutions. Our leasing options are perfect for companies that demand the best, but don't want to consume valuable capital dollars or credit line. 60 Month SHELD Lease Monthly Expense The Shield Program is a unique Operating expense used for the acquisition of today's Video Teleconferencing Solutions. The Shield program mcliudes a "System Replacement Guarantee" SRG , that ensures that you will always have access to the best Video Teleconferencing solutions available. Client Initials @ Copyright AVI-SPL, All Rights Reserved. Revised 3/09 6 of 20 VUR -1 INCLUSIONS The following items are INCLUDED in the proryect scope a4work: AI equipment, wire and accessories required for a fully functional audio a nd video system. Non-union labor associated with turnkey engineering, installation, programming, testing and training. Documentation package including as-buik system CAD diagrams and Manufacturer's Operation manuals. Coordination and cooperation with the construction team in regards to installing the system User training an system operation Any additional trips, labor or materials due to failure of the other work forces to have the audiovisual system rough -in work completed as anticipated and previously confirmed, will be added to the project billing as required. Where applicable, the owner's architect will provide AVI-SPL's engineering department with all required architectural floor, reflected ceiling, building elevation, and section plans in AutoCAD'" format at no charge to AVI-SPL. The following items are EXCLUDED from the pr9ject scope of work; All conduits, high voltage wiring panels, breakers, relays, boxes, receptacles, em Any related electrical work including but not limited to 110VAC, conduit, core drilling, raceway and boxes. VMce/data cabling, IE analogue phone lines, ISDN lines, network ports, etc Network connectivity, routing, switching and port configuration necessary to support audiovisual CqUilpinent Concrete saw cutting and/or core drilling Fire wall, ceiling, roof and floor penetration, patching, removal or fire stopping Necessary sheet rock replacement, ceiling i Trbar replacement and/or repair Any and all millworlk (moldings, trim, etc.). All millwork or modifications to project millwork to accommodate the AV equipment is to be provided by others, unless otherwise noted in this proposal Painting, patching or finishing of architectural surfaces Permits (unless specifically provided for elsewhere in the contract) HVAC and plumbing relocation Rough -in, bracing, framing or finish trim carpentry for Installation Cutting, structural welding, or reinforcement of structural steel members required for support of assemblies, if required Owner furnished equipment or equipment by others that is integrated into the systems (as described above) is assunned to be current, industry acceptable and in good working order. If it is determined that this equipment is faulty upon installation, additional project charges may be incurred Additional costs for union labor are not included, unless specifically identified within this document. Client Initials @Copyright AVB -SPL. All Rights Reserved. Revised 3/09 8 of 20 E-107 1. Acceptance of Terms This quotation shall not be binding upon the Cornpany until signed by the Buyer and accepted in writing by a duly authorized representative of the Company. Any modification, addition to, or waiver of any of the terms and conditions of this quotation shall not be effective unless in writing and signed by an authorized representative of the company, and any different or conflicting terms appearing in Buyer's purchase order or other documents are expressly rejected by Company. Buyer's receipt of the Equipment shall constitute assent to all terms and conditions contained herein No relaxation, forbearance or indulgence by the Company in enforcing any of the terms and conditions of this, agreement or the granting of any time to any other party shall prejudice or restrict the rights and power, of the Company hereunder, nor shall waiver of any breach hereof operate as a waiver of any subsequent or continuing breach hereof. 2. Delivery The company will use its best efforts to deHver the Equipment, herein defined as the total deliverable as defined in the quotation, in accordance with the Buyer requested delivery date subject to receipt of all necessary information from Buyer. Shipping dates are approximate only, and the Company shall not be liable for delays or forfailure to manufacture due to causes beyond its reasonable control or due to compliance with any government regulations. Any delay shall extend delivery dates to the extent caused thereby. Buyer shall reimburse the Company its additional expenses resulting from any Buyer -caused May. When delivery of the Equipment is delayed at the request of the Buyer and the equipment has already been shipped to the Company, the Company wM place the Equipment in storage and the Company will immediately invoice the Buyer 70% of the price, which will be promptly paid. The buyer shall have no right to cancel or rescind this agreement by reason of on excusable delay as defined herein, and shall accept such delayed performance by the company. The Buyer's receipt of the Equipment shall constitute a, waiver of any claims, for delay. 3. PaymentTerms Unless otherwise specified herein, the total! contract price shafl be paid as follows: 30% down payment at time of order, 40% upon delivery at Company; 30% upon completion or first beneficial use.. Unless otherwise specified, equipment is sold F.0,13. origin -Buyer to pay all shipping charges. If this quotation covers equipment for more than one system, room, suite, or location, for purposes of payment in accordance with payment terms stated on the face hereof each room, suite, or location shall be treated as if the subject of a separate sale and payment made accordingly. Company shall not be liable for failures of or delays in manufacture, dekvery or installation resulting from any cause or causes beyond its reasonable control. 4. Buyer In Arrears Or Defauft In the event Buyer is in arrears with any payment whatsoever due frorr it to the Company at any tome whatever, whether, in respect of the purchase price or any other amount due from the buyer to the Compar under the terms of this agreement, the amount in arrears shall bear interest at three (3) percent above the prime rate prevailing at the principal New York branch of Chase Manhattan Bank as from the date each amount falls due, pending actor payment thereof in full, without prejudice to any relief and remedy available to the Company. In the event of Buyer's default, the Compam may, without notice, peaceably enter any premises in which the equipment is located and remove, hold and sell it in accordance with applicable law, to satisfy in whole or in part Buyer's obligabons, 5. Title, Risk of Loss Tide to the Equipment shall pass to Buyer upon delivery, subject to a purchase money security interest retained by the Company in the Equipment sold and the proceeds thereof until payment of all amounts then due to the Company. The Company shall be entitled to remove th Equipment from the buyer's premises if all payments are not made when due. Buyer agrees to execute financing statements under the Uniform Commercial Code or other documents as the Company requei to protect its security interest, Risk of loss or damage to the Equipmen or any part thereof shall pass to the Buyer upon delivery. G. Installation & Site Preparation Installation (field assembly, interconnection, equipment calibration anc checkout) is to be performed by the Company's trained technical employees. The Company shall be entitled to employ sub -contractors and/or agents to assist in or carry out, in whole or in part, the installation. In the event installation by Company employees is prevented by trade unions, the Buyer shall arrange with the trade umoi at its own expense to complete installation. The Company is thereaftew liable only for engineering supervision of installation. The Company shall coordinate and cooperate with other trades to facilitate satisfactory work progress. If the Company's work in progress is impeded by other trades and/or contractors (excluding the Company own subcontractors) or by scheduling delays due to the Buyer, time delays in the final installation as well as additional charges including labor, travel and reasonable expenses may result. The Buyer shalll be responsible for preparing, at its own expense, the installation site in accordance with the company's instructions, inclu&, the requirements specified in the quotation. In no event shall the Company be respons9ble for any high voltage electrical work, ceiling modifications, structural modifications, or mechanical systems modifications, Unless otherwiise specified, Buyer shah provide the Company with source code for any non -Company programmed remote control system required to be modified under the terms of this agreement. Oc Copyright AVI-SPL., All Rights Reserved!. Revised! 3/09 9 of 20 AMID AV1AQ*>,SPL' 6. Installation & Site Preparation (Continued) The Buyer shall provide the Company with, reasonable access to the installation site before delivery, for purposes of determining site readiness for installation, and shall designate an individual on Buyer's staff to serve as a contact person for all site preparation and installation issues. Buyer shall provide the Company with free access to the installation site for the purpose of preparation for installation, The buyer shall indemnify the Company against any loss, damage or claim arising out of the condition of the storage and installation premises. Buyer shall obtain at its expense and keep effective all permissions, licenses, and permits whenever required in connection with the installation and/or use of the Equipment and the premises where the Equipment shad be situated. 7a. Warranty In the event the Equipment is in any way misused or altered or is repaired by someone other than a representative of the, Company, which within the sole judgment of fine Company results in an adverse affect, including effects upon performance or reliability of the Equipment, the warranty and the Company's obligations hereunder shall terminate without notice to Buyer. 7b, Warranty Service— Chargers Warranty service will be provided in accordance with the Cornpany's standard service terms. Where such terms are inconsistent with the terms herein, the terrns herein, will govern,. Unless otherwise specified, each installation/system carries a ninety -day warranty covering defects in the installation portion of the sale. Components and materials carry the manufacturer's warranty as described below, which may be greater than the ninety -day listed above. The Company wfli attempt to reply to warranty service requests received from Buyer prior to 1:00 p.m. within forty-eight hours. In the event service is provided outside of normal working hours, Buyer will be charged for any overtime hours in accordance with the Company's then standard policy on, overtime rates. Normal working hours are 9 a.m. to 5 p.m,, Monday through Friday, excluding legal holidays. B. Limitations Of Warranty — Products Of Others Unless otherwise specified, No warranty whatsoever is provided by the Company hereunder as to products manufactured by other than the Company, including but snot limited to, cables, lamps, batteries, glassware, and evacuated devices (including valve, cathode ray tubes, and other special electron tubes). The Company's sole obligation with, respect to any imaterial or part identified in the quotation, literature, or specifications furnished to the Buyer as manufactured or supplied by others, shall be to pass on to the Buyer the applicable manufacturers warranties, it any, Client Acceptance Signed Name Printed Name Q Copyright AVi-SPL. All Rights Reserved. Revised 3/09 9. Buyer Responsibilities Buyer or any user of the Equipment shall (1) notify the Company as soo as any unusual operating peculiarity appears, and (ii) operate the Equipment in a safe and competent manner in strict compliance with established safety operating procedures and applicable laws and government regulations. In the event the Buyer or any user of the Equipment fails to comply with any of: the above -stated conditions, the Company's warranties and its obligations hereunder shall terminate without notice to Buyer. 10. Limitation Of Liability The foregoing warranties are exclusive and in lieu of all other warranti( whether written or oral, implied or statutory. No implied warranty of merchantability or fitness for a particular purpose shall apply; in no event will the company be liable for any damages, other than the allocable charges paid! by the buyer for the equipment, whether direct, indirect, special, incidental or consequential, arising from any warrant} claims. 11. Taxes Any and all taxes levied or based on the prices in this agreement, or the Equipment being sold hereunder, exclusive of any taxes based an net income, shall be added to the selling prices set forth in the quotation; otherwise, the Buyer shall provide the Company with a tax exempt certificate acceptable to the taxing authorities. 12. Choice Of Law And Severability This agreement.shalll be interpreted in accordance with and governed i all respects by the law of Florida, Venue shall be Hillsborough County, Florida. Should any provision of thus agreement be found, invalid or unenforceable by a court of competent jurisdiction or by operation of any applicable law, it shaU not affect the validity of any other provision contained herein. In the event of litigation relating to the subject matt of this Agreement, the non -prevailing party shall reimburse the prevailing party for all reasonable attorney fees and costs resulting therefrom. 13. Restocking Fees In the event Buyer wishes to return any Equipment based on reasons outside of the Company's control, Buyer agrees to pay any and all restocking fees, 14. General The quotation shall be firm for the period shown on the face hereof, subject to withdrawal or change by the Company upon notice at any time prior to acceptance of an order. It supersedes all prior agreernen and understandings between the parties relating to the subject matter and is intended by the parties as the complete and exclusive statemen of the terms of the quotation and agreement. Any representation, affirmation of fact, course of prior dealings, promise or condition in connection shall not bind the parties therewith or usage of the trade n incorporated herein. 10 of 20 Company Date E-109 Signal Perfection Limited, lnc. - A wholly owned subsidiary of AVkSPL, inc, 21312 30th Drive SE Suite 102 iiIIj 11111111!11 i !!!k Both!ell, WA 98021 1,111111 i1:111: III fir W,,Jfd ? ;; I I 1 (425) 861-55614 Fax (425) 8611-5784 AW 1 Nipiiill I! I ,, 14GRZIMOWTOTM—M 321 East 5th Street P An a- 2 CITY OF PA 3 PI TIS UPGRADES 18 19 CONTROL, 20 Handheld) re notes only. No 3rd party control BYII', wio 22 48 49 a0 52 53 54 55 56 82 83VlDEO 44 1Casio 1 1 1 Chief Chief Chief (1) CFE XJ -H2650 RSMAUW CMA440 CMS003W Pa�nted Wall Screen Video switcher is auto input switching. DISPLAY 3500 Lurnein WXGA LED/Laser Projector Mini Elite Universal Projector Mount Tile Bridge Mounting Kit 3"' Fixed Extension Colurrm, White Projection wall paint to be added after installation of projection for proper alignment, $1,647.05 $107.85 $60.49, $7.38 $1,647,05 $107.85 $60.49 $7.38 86 1 Extiroin 60-1329-12 DTP T USW 233 - Three input auto switching $817.65 $817.65 video transmitter ,B7 I Extron 60-1271-13 DTP HDMI 230 Rx - HDMI Receiver $276.47 $276.47 —Plenum Rated - Mount above ceiling Us 2 -Gang Plate, White, (1) USB A Female, (1) 89 1 Liberty Custom Plate HDM I Female, (1) HD1 5 VGA Fernalle, (1) $64,53 $64.53 Stereo 3.5mm Fernale 91 1 Extron �26-566-04 25'VGA/Audio Cable $52.94 *'Wall *'Wall Plate to Switcher 92 1 Extron 26-566-03 12'VGA/Audio Cable $35.29 $35.29 "Laptop to Wall Plate 94 1 Extron 26-667-03 3'Micro HDMI Cable $29.41 $29.41 —Recerver to Projector 95 1 !Extron 26-663-12 12'HDMI Cable $52,94 $52�94 **Laptop to Wall Plate 96 1 Extron 26-663-06 6'HDMf Cable $411.18 $41.18 **PC to Switchor 97 1 Liberty P-HDM-M-08 25° Plenum HDMI Cable **Wall $97,41 $97.41 Plate to Switcher 132 133 CONFERENCliNG 134 137 1 Logl4ech BCC950 Conference Welocamera (PN 9160-000866) $259.74 $259.74 138 1 Vaddio 535-2000-204B Carrera Wall Shelf for Logitech BCC950 $47.06 $47.06 140 1 Covid P-USBA-AF-32ACT 32' Plenum Rated LISS A 2.0 High Speed $46.84 $46.84 Extension Cable 178 179 AUDIO 180 E — 110 Signal Perfection Limiited, Inc. A wholly owned subsidiary of-AVI-SPL, Inc. 21312 30th Drive SE Suite 102 OW 1111,11 1 0 Bothell, WA 98021 It 0; 4: IN RWI 321 East 5th Street M.6 'fft IN* pood-"/ e0oat fu Equipment Total $3,64423 installation Materials $190.62 Labor And qystem Warranties $3,010.00 Drect Costs $343.53 General & Admi6strafivo $226.97 Subtotal $7,417.35 T� $0.00 -7-7 —7-777-7 T7 This entire document and all information enclosed including drawings, specifications and designs is the property of AVI-SPL. Proprietary information provided to our client or his agents is for the sole purpose of dlemonsiraling AVI-SPL's capabilities and shall be, held in confidence. These materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL E-111 Signal Perfection Limited, Inc. - A wholly owned subsidiary of AVI--SPL, Inc. 21312 30th Drive SE Suite 102 Bothell, WA 98021 -5564 Fax (425) 861-5784 (425)861 SPL W971tTWf7T'T'rA =- 321 East 5th Street i Yep.r A.'0 L-0 Equiprqent Total $1,614.65 Installation Materials $OdOO A A Direct Costs $0 .,00 General & Administrative $62.53 Subtotal CiTY'O,F PA Tex $0.00 7-7 '77 7 CHAMBERS UPGRADES COiUINCIL MICS INC) E Longer gooseraeck to hnjpirove ljiftkup iot pairIll6pants iat the cotwfl desk for relinforc,empinit to audlenice slpeakers,. AUDIO Reuse existing microphone table top bases C 34E/SR-RF '19" Gooseneck Microphone, RF Shielded, Electret Condenser, Cardloid Pattern, Black Equiprqent Total $1,614.65 Installation Materials $OdOO Labor And Svstern Warranties $100.00 Direct Costs $0 .,00 General & Administrative $62.53 Subtotal $1,76.62 Tex $0.00 7-7 '77 7 This entire document and alit information enclosed including drawings, specifications and designs is the property of AVI-SPL. Proprietary information provided to our client or his agents is for the sole purpose of demonstrating AVI-SPL's capabilities and shall be held in confidence. These materials may not be copiedl, distributed or disclosed in any way without the sole written permission of an authorized representative of AVII-SIPL E - 112 Signal Perfection Limited, Inc. - A wholly owned subsidiary oif AW,SPL, Inc. 21312 30th Drive SE Suite 102 Bothell, WA 98021 (425) 861-5564 Fax (425) 861-5784 OKI, - 11I III ii ° No vWeio capaWfifles !it pioirlftan is unliflugged CONTROL .. .. .... X . Willison City oil Port Angeles Existing AMX touch panel to be relocated to new "November 14,2013 321 East 5th St�reet 22 AVi-SPL J� podium. Both touch panels to be programmed 2' 00 0 06 Port Angeles, WA 98362 for new video inputs and projector upgrade. C h a rn b e rs Joe Matthews 25 (1) oil�r 6h:Ak S w � uqi wor EOsfing 8 Pon 10/100 Network Svvitc,11,11 January 13, 2,014 A CITY OF PA CHAMBERS UPGRADES 1140 111 E "I'll "I'll xishig podiurn location to be abandone,id. New Ipodia.am to be located hir ciorneii, betweirin protection screen aind cour,1111 A11-111 ` 18 19 20 - 11I III ii ° No vWeio capaWfifles !it pioirlftan is unliflugged CONTROL Existing AMX touch panel to be relocated to new 22 AVi-SPL PrograrnrinIng podium. Both touch panels to be programmed for new video inputs and projector upgrade. 25 (1) oil�r 6h:Ak S w � uqi wor EOsfing 8 Pon 10/100 Network Svvitc,11,11 ROOGUite 10 rMIAM podiurn 26 1 Cisco SF10OD-16-NA 16 Port 10/106 Network Switch `Replace $58.51 existing in equipment rack 48 49 DISPLAY 50 52 (1) oril, I CeHing Rt�i.at iiacfe at P1'0JC(.'1l1WI Paiinted Wali for Proecflon Scret,,m 53 (1) OF -E Screcin Esfirnaied Sciecin 1,,T[ze:= 61 Z' x 109" uiagia:! t LIC 'Ing Screen palrit 54 1 Sony VPLFH36M 5200 Lumen WUXGA Projector $3,633-88 $3,63188 55 NOTiI PROJECT01113 IWOLIINT MUST BE RIE11 OCATED 63 1 Chief RPMAUW Universal Projector Mount, White $126.73 1 $126,73 64 1 Chief W4161 w Ceiling Mount Plate, White $13 .41 $13.41 65 1 Chief CMA1 110 Ceiling Mount Plate, iBlack $20,00 $2,0.00 66 1 Chief CMS018024W 18" to 24"' Adjustable Column, While $82.54 $82.54' 67 1 Chief CMS0305W Tto 51 Adjustable Column, White $99.55 $99.55 69 1 Calrad 55.782RT-6-SHG 6'White IEC Power Cable $10.78 OJI 70 1 Calrad 55-1782RT-12-S1I 12' White IEC Power Cable__ $16.20 $16.20 82 83 VIDEO 84 87 1 Extron 601-1238-01 IN 1608 - Eight Input Digital Video Swilcher $2,347.06 $2,347,06 w/lintegrated DTP Extension 88 1 Extron �60-1271-13 I HDMI 230 Rx - HI Receiver *"Locate $276,47 $276.47 on top of new projector 91 §DP -S3100 BpRay Player $1 10.80 $110,80, 92 1 V+/CSCWCSC-FG/CXX Coiled Security Cable will Plates **For $12.76 $12.76 BluRay Remote E-113 Signal Perfection Limited, inc. - A wholly owned SUbsidiary of AVI-SPL., Inc, 61 SPL 21312 30th Drive SE Suite 1 Bothell, y°0 (425) 861-5564 Fax (425) 861-571 94 1 Liberty 916 1 ASUS 98 100 1 104 1 105 2 1016 1 107 2 108 10 89 ' 0 1 Mark Witfilson November 14, 2013 K 200060 f, Chambers ,,January 13, 2014 Podium Input Plate Custom Plate .'HDMI VGA/Audd $56.98 $56-98 -LAN VS248H-P 24" LED/LCD 1080P Computer Monitor w/HDMI $211.75 $211.75 input, HIDCP Compatible, VESA Mountable ('11) /11"'l:° PC Dediicated Roiwn t"(", w/DVIl V11i (Xitpur, AUIDIO "To i loc,',,ded peifrianei-Ally in podlunl Kramer VM-2HX1- 1x2 HDMI Distribution Amplifier -Room $190.88 $190.88 1 RDL PC to Switcher & LCD Monitor Passive Audio Divide r/Combiner $45.67 Extron 26-667-03 3' Micro HDMI Cable -Rx $29.41 $29411 Stackablle Floor Mic Stand "SOLD $24,88 to Protector 6'HDMI Cable Extron 26-663-06 -Laptop to Aux Plate $41.18 $82.36 $230,67 $230.67 ""Distribution Amp to Switcher Extron 26-566-02 6'VGA/Audio Cable "Laptop $29.41 $29�41 1 Clock Audio to Aux Plate Thru-Table Shoot( Mount $26.00 $26.00 222 12'HIDMI Cable Extron 26-663-12 -Aux Plate to Switcher $52.94 $105.88 "Distribution Amp to LCD Monitor Extron 26-566-03 2'VGA/Audio, Cable *Aux $35.29 $35.29 Plate to Switcher (1) OFF Extron 26-614-02 6'DVI-D to HDMI._. **Room $29.41 $29,411 1 VFI PC to Distribution Amp Executive Multimedia Podiurn wAnclLiced 53 $2,652,94 E-114 AUIDIO 180 1817 1 RDL STD -10K Passive Audio Divide r/Combiner $45.67 $45.67 192 6 Atlas Sound SMS513 Stackablle Floor Mic Stand "SOLD $24,88 $149.28 IN SETS OF 6 194 1 Clock Audio C 34E/SR-RF 191; Gooseneck Microphone, RIF Shielded, $230,67 $230.67 Etectret Condenser, Cardioid Pattern, Black 195 1 Clock Audio SIM 70 Thru-Table Shoot( Mount $26.00 $26.00 222 223 OTHER 224 232 (1) OFF power 11, Wall leceptat1e at, Poftrn 11,r()Catil0r� 236 1 VFI PDX22 Executive Multimedia Podiurn wAnclLiced 53 $2,652,94 $2,652.94 CFM Fan 237 1 VFI PLM1022 LCD Monitor Mount $116.47 $116.47 2 '>38 1 VFI LIGHT 18 Gooseneck Light $92.94 92.94 241 2 Middle Atlantic U1 IU Equipment Shelf **BIuRay $29.19 $58.38 Player 242 1 Middle Atlantic D3 31-1 Rack Drawer $117,66 $117.60 243 1 Middle, Atlantic U2 2U Equipment Shelf -PC $38.74 $38.74 244 2 Middle Atlantic FIEB1Flat 1 1 U Bll ank Panel 'Distribution $5,38 $10.76 246 1 Middle Atlantic PD-915RC -20 Rackmount Power w/20 Cord $78.19 $78.19' 246 1 Middle Atlantic PD -915R -PL RackmOUnt Power Distribution, No Switch $79.05 $79.05 E-114 t Signal Perfection Limited, Inc. - A whofly owned subsiiftry of AVI-SPL, Inc. '10 21312 30th Drive SE Suite 1 Bothell, WA 980 (425) 861-5564 Fax (425) 861-571 p4eoMark WilIII lison City of Port Angeles November 14, 2013 II I 3121 lEast 5th Street 2000,60 Port Angeles, WA 98362 Chambers Joe Matthews = january13,2014 jlz�q( mma/;z/ U, Middle Atlantic $20.06 Uberty $106.36 259 CablesToGo 260 CablesToGo $5.46 261 CablesToGo $5.46 262 Whirlwind $52.94wI 263 Whirlwind $55.29 329 This entire document and all information enclosed including drawings, specificaflons and designs, is the property of AVI-SPL. Proprietary information provided to our client or his agents is for the, sole purpose of demonstrating AVI-SPL's capabilities and shall be held in confidence. These materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL I E-115 NMMMMMMH=1•� MZW��Z 21312 30th Drive SE Suite 1 Bothell, WA 980 (425) 861-5564 Fax (425) 861-571 C:ity of Port Angeles 14, 2013 iii R ii swo44"in11,70ri 200060 321 East 5t1h Street Port Angeles, WA 98362 Staff Video Input Joe Matthews !i Li#(�;J a n u a ry 13, 2 1 14 Eguipment Total gg/ Installation Matedals $76.92 Labor And System Warranties 126000 Droot Costs . . . . . . . $0.00 G-eneral-& Administrafive .................. $20.98 Subtotal CITY OF PA Tax $0.00 =�—T- 7, CHAMBERS UPGRADES STAFF VIDEO INPUT . . . . . .. . . . . . . . . . . . Z 1VU UU Pull vumullna Ahe? Yvw k, Add0wmIl iii aveil ex�i)OrWes to 113111Ay it wided ak a aiteir date," VIDEO Fxtron 60-1271-12 HDMI Video Transmitter 6 $27�05 Extron 26-663�12 12' Ulitra HI)Mt Cable $51 14 Eguipment Total $31819 Installation Matedals $76.92 Labor And System Warranties 126000 Droot Costs . . . . . . . $0.00 G-eneral-& Administrafive .................. $20.98 Subtotal 676.09 Tax $0.00 =�—T- 7, This entire document and all information enclosed including drawings, specifications and designs is the property of AVI-SPL. Proprietary information provided to out client or his agents is for the, sole purpose of demonstrating AVI-SPL's capabilities and shall be held in confidence. These materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL E-116 NGELES DATE: DECEMBER 17, 201[3 To: CITY COUNCIL FROM: BYRON W. OLSON, CHIEF FINANCIAL OFFICER Surnman. The 2013 Budget is being amended ror the third and final time to adjust a variety of funds to reflect changes in revenues and expenditures that have occurred during the last few months of 2013. As this budget amendment includes new revenues as well as an authorization to use funds from. reserves, the ordinance must be approved by a super,- m aj ori ty of the entire Council or at least five (5) aftirmative votes. Recommendation: The requested action for this issue is as follows: I. Continue the public hearing from the December 3, 2013 Council meeting; 2. Conduct a second reading of the 2013 Budget Amendment 43 ordinance; and I Adopt the 2013 Budget Amendment #3 Ordinance. Background/Analysis: The 3M Budget Amendment incorporates items that staff became aware of during the last few weeks. The proposed changes are summarized below and shown in detail on the following pages. All increased expenditures have previously been approved by Council, and the majority of these increases will be funded using existing reserves. GENERAL FUND General Fund Revenues Lip $114,360 SPECIAL REVENUE FUNDS Lodging Tax No change in Revenues Street Revenues up $15,000 Economic Developinent Revenues down $(15,000) PA Housing Rehab Revenues Lip $33,000 Expenditures down $(9,850) Expenditui-es up $44,000 Expenditures up $8,100 No change in Expenditures Expenditures down $(151,500) H-1 2013 Budget Amendment 43 December 17, 2013 ENTERPRISE FUNDS Electric Water Wastewater Solid Waste Trf SO Stormwater Medic I Water Treatment Plant Conservation INTERNAL SERVICE FUNDS Equipment Services Self -Insurance Cultural Resources CAPITAL FUNDS Capital Improvement Electric Capital Wastewater Capital Solid Waste Capital Stormwater Capital CSO Capital Revenues down $(85,500) Revenues Lip $86,000 Revenues up $44,000 Revenues clown $(13,500) No change in Revenues No change in Revenues Revenues down $(11,600) Revenues Lip $250,000 Revenues up $50,000 Revenues down $(114,000) No change in Revenues Revenues up $178,600 Revenues down $(4,500) Revenues up $30,000 Revenues up $18,200 Revenues down $(839,700) No change in Revenues Expenditures Lip $377,600 Expenditures Lip $86,000 Expenditures up $t67,000 Expenditures up $580,000 Expenditures up $4,500 Expenditures up $8,850 No change in Expenditures No change in Expenditures Expenditures up $70,300 Expenditures down $(27,000) Expenditures up $72,960 Expenditures down $(2,193,427) No change in Expenditures Expenditures down $(30,000) Expenditures Lip $18,200 Expenditures down $(1,139,700) Expenditures up $2,176,600 The summary of changes listed above is outlined in detail in the attached list of budget arnendments. Also attached is the budget amendment ordinance, along with Exhibit A which lists total revenues and expenditures by fund for the 2"' and 3"' budget amendments of 2013. Tonight's meeting will include a second reading of the budget amendment ordinance, as well as adoption of the ordinance. If you have ally questions or concerns, please contact me at your convenience, Attachments: Detailed list ol"proposed budget changes 2013 Budget Ordinance — Amendment 43 Exhibit A H-2 2 w Increase Jail costs Transfer from Cultural Resources (closed fund) 114,360 Waterfront Camera Project - 5 new Wireless Access Points New washing machine Move training funds to Medic I New Scanner purchase Recruitment costs for PW Director TOTAL GENERAL FUND 114.360 70,000 Jail costs continue to increase; request based on YTD actuals - 001,4062.397.1099 Funds will be restricted for archaeology services (36,500) 001.5012,597.5991 Reduce transfer to CIP due to tosser cost of project 10,300 001.5012.597.5291 Funding from Public Safety reserves 6,200 001.6020.5223501 Commercial machine failed after 16 years. (1,350) 001.6020,522.4310 Move training budget to Medic I for FF 11 training class, (2,500) 0017010.594.6410 / 532.48 Actual cost of scanner tame in lower than original budget 14,000 001.7010.532.4150 Contract with Prothman for PW Director recruitment Lodging Tax - Chamber contract increase (20,000) 44,000 101.1430.557.5083 Based on LTAC recommendation (from $265,000 to $309,000) Street Fund - Temp Utility Worker 27,000 401.7180.533.4150 8_,100 102.7230.542.1002%2010/2C Hire a temp limited -term worker to replace injured employee Street Fund - Crack Seal machine - - 102.7230.597.5991 Transfer 561,000 to Equip Svcs, reduce other exp. accounts equally Street Fund - Stormwater Support 15,000 102.7230.366.9000 Increase allocation from Stormwater Fund Economic Development- Reduce Interest (15,000) 103,1511.361.1100 - 115,000 413.7481.535.4150 Housing Rehab - Adjust based an YTD activity 33,000 (151,500} 172.2310.368.0000 Adjust loan repayments to actual; Move expense to 2014 TOTAL SPECIAL REVENUE FUNDS $ 33,000 $ (99,400) Update Telecommunications expenses for YTD Reduce Investment Interest (20,000) - 401.7180 361.1101} Increase PCB Testing (47,560) 403,7480.594.6410 27,000 401.7180.533.4150 Increase transfer to Conservation 16,500 403.7480.594.€410 250,000 401.7180,597.5993 Reduce Morse Creek maint/repair Svcs 66,000 403.9998.597.5881 (15,000) 401.7180,533.4810 Install fencing at Substation - 24,000 401.7180.533.4810 Increase Tree Trimming contract - 44,000 401.7180.533.4810 Transfer out to support Electric Capital - 115,000 413.7481.535.4150 65,500 401.9998.597.5881 Reduce Telecommunications Hook-up Fees (63,500) - 431.7130.343,3023 Reduce Telecommunications Connection Fees (2,000) - 431.7130.343.3024 Update Telecommunications expenses for YTD - (17,900) 431.7130.538.xxxx TOTAL ELECTRIC UTILITY FUND $ (85,500) $ 377 GOD Adjust based on YTD actuals Increase in order to finalize all required PCB testi rig ln transformers Increase transfer from Electric to Conservation (total is $550,000) Reduce to cover increase due to new fencing at substation Install fencing due to theft of copper wire at substation. Contract approved in 2012, paid and executed in 2013. Reduce based on YTD actuals Reduce based on YTD actuals Ranney Well Testing/Repair-Funding from NPS 86,000 86,000 402.7380.331.1591/534.415 Funding from NPS TOTAL WATER UTILITY FUND $ 85,000 $ 816,0001 Reduce professional services (30,000) 403.7480.535,4150 Reduce to offset transfer for WW capital Move WW projects to 2014 (47,560) 403,7480.594.6410 Odor Scrubber, Digester Gas Flare, WWTP Lab Heat Pump W WTP Server purchase 16,500 403.7480.594.€410 Funding from Wastewater reserves. Move from 2012 tntrafund transfer to support WW Capital * 66,000 403.9998.597.5881 Transfer for WW Capital ($30K) and Harbor Ctean-up taxes ($36K) lntrafundtransfer from Wastewater for taxes 36,000 - 413.9998.397.1081 For Harbor Clean-up taxes Insurance Recovery 8,000 - 413.7481.395.2000 Based on YTD actuals Increase Legal & DOE fees - 115,000 413.7481.535.4150 Increase legal by $95,000; Ecology invoice by $20,000. Increase Work Order #2 - 11,000 413.7481.535.4150 B & D taxes - 36,000 413.7481.535.5410 _.._ Payment of Harbor Clean-up taxes TOTAL WASTEWATER UTILITYFUND $ 44,000 $ 167,000 . Intrrafund transfers within the some reporting entity are eliminated from budget totals (ie. Wastewater and Harbor Clean Up, $36000 transfer) Reduce Investment Interest (13,500) - 405.7538.361.1100 Reduce based on YTD actuals Beach Nourishment 20,000 405.7585.537.4810 Add Landfill Beach Nourishment Purchase of Gas Monitor (75,000) 405.7585.594.6410 Remove purchase of monitor Landfill Bluff Stabilization - Design Contract 635,000 405.7585,537,.4810 increase contract with Herrera for Design Amendment #4 TOTAL SOLID WASTE TRF STN/LANDFfft $ (13,500) $ 580,000 Increase Stormwater support to Street Fund 15,000 406.7412.538.9910 Increase allocation to Street Fund by $15,000 Reduce Stormwater expenses (10,500) 406.7412.538.3160/4810 Partial offset to increase in Street allocation TOTAL 5T€7RMINATER FUND S S a_ ;nn Increase Overtime based on YTD actuals 7,500 409-6025 526.1011 Overtime due to unanticipated staffing shortage Firefighter 11 training funds 1,350 409.6025.526.4310 Move from General Fund division 6020 „ TOTAL MEDICI FUND $ _ $ 8,850 Reduce Investment interest (11,600) 412.7385.361.1140 Reduce based on YD actuals TOTAL WATER TREATMENT PLANT FUND $ (11,600) $ Transfer from Electric Fund 250,000 - 421.7121.397.1093 increase transfer from Electric to Conservation (total is $550,000) TOTAL CONSERVATION FUND $ 250,0300 $ Reduce Investment Interest (11,000_) - 501.7630.361.1100 Increase for Boom Truck -Water Division - 13,300 501.7630.594.6410 Sid came in higher than budget. Boom Truck for Water Division. Purchase Crack Seal machine 61,000 61,000 501.7630.594.6410 Transfer money from Street Fund to cover cost of crack sealer Reduce propane and travel/training - (6,500) 501.7630.548.3212/4310 Reduce propane by $2,000; Reduce travel by $4,500 Diagnostic Computer purchase - 2,500 501.7634.548.3501 Purchase of new diagnostic computer TOTAL EQUIPMENT SERVICES FUND $ 50,000 $ 70,300 Reduce based on YTD actuals (114,000) (27,000) 543.16xx various accounts TOTAL SELF-INSURANCE FUND $ (114,000) $ (27,000) Transfer Fund Balance to GF (close fund) 114,360 504.1512.597.5999 Will become restricted cash account in GF, division 4062 Reduce expenditures based on YTD actuals (41,400) 504.1512.558.xxxx Decreased budget based on mid -year departure of archaeologigt TOTAL CULTURAL RESOURCES FUND $ $ 72,960 Wireless Access Points -Install 5 new - 41,300 310.5954.594.6514 Use savings from Waterfront Camera project to fund 5 new WAPS Wireless Access Points -grant revenue 31,000 - 3173.5950.333.8356 Use savings from Waterfront Camera project grant to fund 5 new WAPS Wireless Access Points-trf from GF 10_,300 - 310.5950.397.1091 Use savings from Waterfront Camera project to fund 5 new WAPS Police Dept Remodel - Reduction - (4,123) 310.5950.594.6410 Further project reduction Waterfront Camera Project - (144,600) 310.5950.594.6510 Reduce based on lower than expected project costs Waterfront Camera Project grant 1108,100) 310.5950.333.8356 Reduce based on lower than expected project costs Waterfront Camera Project-trf from OF (36,500) 310.5950.397.1091 Reduce based on lower than expected project costs Valley Creek Restoration - Cancel - (14,061) 310.7919.594.6510 Project is cancelled Ediz Hook wave damage -FEMA 190,500 - 310.7930.333.9736)334.018 FEMA reimbursed (75`3• Fells/12.5%State/12.5% City from reserves) Ediz Hook wave damage -Project east - 217,700 310.7930,595.6514 Add Project - Received FEMA contract Waterfront Development -Move to 2014 - (2,381,043) 310.79377.595.6510 Move project to 2014 Green LID Alleypect-Add ro 1 91,400 91,400 310.7930.334.03101505.551 Add project -funded 100% by grant TOTAL CAPITAL IMPROVEMENT $ _. _ .178,600 $ (2,193,427) Transfer in from Electric for Capital 65500 - 451.9998.397.1081 6TDP/NoaNet Grant - Reduce (71),00(7) - 451.7188.334.2155 No additional grant funds anticipated. TOTAL ELECTRIC CAPITAL FUND $ 14,500) $ Transfer in from VVW For Sewer Trestle 30,000 30,000 453.9998.397.1081/594.651 Sewer Trestle project costs; funding from Fund. 403 Reduce capital projects - (60,000) 453.7488.594.6510 Cancet Fiber Optics for CSO, and Carbon Scrubber TOTAL WASTEWATER CAPITAL FUND $ __. 30,000 $ 130,000) Decant Facility Design -grant Funded 18,200 18,200 454.7488,334.0310/594.651 Project paid 100% by grant TOTAL SOLID WASTE CAPITAL FUND $ 38,200 $ 18,200 Peabody LID water quality 10,300 10,300 456.7688.334.0310/594.65 Project paid 1009 by grant 4th Street 5tormwater Improvements (850,000) (1,150,000) 455.768$.334.0310/594,651 Move to 2014; partially grant funded TOTAL STDRMWATER CAPITAL FUND $ 1839 700) $ (1,13.4,700) CSO PhaseI- Increase 2,535,640 463.7489.594.6510 CSD Phase II Design - Move to 2014 - (360,000) 463.7489.594.6510 Dove to 2014; design element TOTAL C50 CAPITAL FUND $ - $ 2,176, 600 TOTAL BUDGET AMENDMENT $ (264,640) $ 132,633 00 L [&I ORDINANCE NO. AN ORDINANCE of the City of Port Angeles, Washington as the 2013 budget and funds, WHEREAS, the Annual Budget of the City of Port Angeles for the year 2013, was adopted, approved and confirmed on December 4, 2012, in Ordinance 3468, in the manner provided by law. WHEREAS, now there exists an emergency that Could not reasonably have been foreseen when the 2013 budget was adopted. WHEREAS, the facts constituting the emergency include, but are not limited to: Unanticipated additional revenue; Unanticipated reduced revenue; Unanticipated additional expenditures for a variety of expenditure classifications including maintenance and repair and changes in planned capital expenditures as previously authorized by Council; WHEREAS, these facts require amendments to the adopted budget in order to meet the expenses of governi-nent of the City for the fiscal year ending December 31, 2013. NOW, HEREFORE, the City Council of the City of Port Angeles, Washington, do ordain as follows: Section 1. Pursuant to RCW 35A.33.090, the City Council declares that an emergency exists. _1_ im. Section 2. The 2013 budget appropriation for each separate fund as set forth in Ordinance 3468, and amended by Ordinance 3477 and Ordinance 3484, is amended as shown in the attached Exhibit A Section 3, The City Clerk and the codifiers of this ordinance are authorized to correct scrivener's/clerical errors, references, ordinance n Limbering, sectioi-t/subsectionnumbers ,and any references thereto. Section 4, This Ordinance exercises authority granted exclusively to the Clity Council and is not subject to referendUrn. It shall be in force and take effect 5 (five) days after publication according to law. PASSED by the City Council of the City of Port Angeles by a vote of one more than the majority of all men-ibers of the legislative body at a regular meeting of said Council on the day of December, 201:3. ATTEST: Cherie Kidd, Mayor APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney PUBLISHED: By Summary IEW ORIANANCES&RESOLUI IONSIORDINANCES 20021- 3rd.Bud9etAjncndmcnt 11 25 13.wpd H-7 CITY of PORT ANGELES 20113 Budget Amendment - ##3 Ordiinance ## -- Exhibit A Funds Budget -., 2813 g 2nd Qtr Al nendnwant 2013 Budget - 3rd�Qltr,Amendment hj��Dl. Nance Description / .p Be ronin g g Revenue, Expenditures Ending Begnnning Rave nue ,.. nd'irures Ending Balance Est. Balance Esk BalanceEska Balance Est. GENERAL FUND (Note:: Dlvtswoarlaltotafsfor reference 2lCP} Fund Balance. - 4,967,518 4,&11,478 . 4,967,518 OQ2. 1160 �CIty Council ..., 42,400 66,800 ) 42,400 66,800 001. 1210 (City Manager 395,000 l _ 31,6.700 395,000 316,700 21 Customer Commitment ... ". , i 0� 8,900 - - Q 8,900 20 Human Resources - -. . , _ D 235,300 --. � -- a 1 235.300„ 0 01. 12ramer 30 Clerk 1 0 183,100 .. --. 0 183,100 ,001 11390 Community Service - .... 30,400 tl 30,400 --- i00J 2001 finance -Revenue .... .. 14,265,400 Q 1 1 14,265,400 .... -- , j 002. ,2010 Finance A dmindstration 1 0 568,000 .... a11 _.Q 5l , 1001 £9 D 0 699700 I I _ 2025 Customedr5ervice _ 0 998,500 I a 998,500 1001 12080 14Reprographics _ 0 90,400 , 40800J 1001 2091 lUon-Deportmenlof �1 i 0 45,000 45,000 001. General Unspecified 0 52,000 - 0 j 52,0009 h �Oal. 3099 ,. .. ttorney Crt A„. - � - 481,401-,- 404,300 ... 482,400 404,300 '001 03010 12 IJoilCantributions .. 0 � 700,000, - ,.... .... Q 770,0CYp 001 302.1 Prosecution -. - -. - 20,304 480,800 -- - __ .. 20,300 !! - i 480,RQD 001 4010 Planning - - - .. ... 256,500 364,700. 266,5,00 .. 368,700 . 001. 4020 lBuiiding 224,000 161800. J ,... 224,000 l.. 161.800 ,001. 403Q Code Compliance � ... --- „, -. 0 47,700 ,_. 0 , 41,700 dol. 4062 ,,,Cultural Resources0 _. -- Q ) 114,360 p -. ,001 5010 Police Administration 0 341,300 ., 0 ,... 340;300 001 5012 ePenCom/Capital Transfers .... -. ._ -. -. i 215,001 340,000 215,000 3.S3,RQa -. 001 5021 Police Investigation .. -_ 5,500 9011,68p 1 - 1 -. - , .... 1 ,500. 908,680 001 5022alrce trot _. . iP„ .., pa 360,15'0 -. 3,120,460 , .._ 360,250 3 120,400 001 5026 Poiice Reserves, Volunteers „,. 0 10,000 1 0 .-. .. 10,000 001 5029 Police Records _ I - 27,850 53908201 ..� I _ - 23,350_., 539,650 .001 5050 Police Fucilrtles M4aintenonce .... - 1 - _ _ -- ,... -- 7,800 ., 7,820 fire Administration. 1 1 229,050 .35.._ 2,600 _ 229,050: - 3S2,ts00 . X001 60,12 Fire lntergovernmentaF Service ... _ - - .. 1 D 1 442 7DD _.., 1 001 - 6020 Fire Suppression , _ 1 - � 0 _ 8s,R1a 442,700 -. 2.391,1 ,008 602 Volunteers 25 Frye 4r _ _ 8,3DD 62,000 � _ i 8,200 66.2,090 06 1 1 001. 6022 l5 ecla p dtlperatians' 0 2,500 _ .... ... 0 .-. _ 2,50q 001. saa0Fire Prevention _, 5,500 13- 9,000 5,500 239, 000 t 0051 60'40 Fire Trodmng .._ G000 1 14.5,450 ......... ....... .. _ 6,000 142,450 1001. 6050 Fire Facilites Maintenance ........ _.._. 1 - - o 1 0 41,&00 0 1 41,800 001. �6060 Fire Management 3,100001. _ j YNrgency iPublic Administration 1,570,100 2,658,750 _ 1,570,100 2,670,350 0X71. �70� Publrc YMarks CfR _ 118020 0 125,000 --- 0 125,600 00 2. 'Parks Administration -- .. -.. 62,000 333,000 E2,000 333,000 ,.001. 18012 [Senior Center -. 1 44,000 144,600 -44,00,0 l 144,6470 001 8050 Ocean View Cemetery .,.. _ 137,000 Y4&,400 137,000 '.. X48,400 -. �QQl- 808 � Park Facilities _ _ 55,000 ; 1,448,750 ... 55,000 2,4 8,750 001. r.. 8090 Marine lie Dente ....- _. � ... _ Q - 20,250 _. 1 - .... 0 , 20, 250' J002. 18112 15enrarCenter Facilities I Q ,. , 37,206 E _. .. 0 _ it 37,200 I _ 001. i. 5130 1Custodial,lJonitorialServices , ,. -. ,.. -- ,., _ 246,900 - 401,800 -. -- -..240,960 401,900 1001. `8'131 Central Services Faa:FiFtdes -. ,. -. _ 6,1Qo _ 132,400 1 .I -- 6,100 1Il 131,400 001. X3,900 8'221 S arts 8 Programs 15224 � 000 II 001 18 5 peciplEvents _ , _ 54,000 1 t1p,000 I 1 { 54,000 11a,ga6 001 24 1Nauthra YouthFamily Programs 62,000 152, � _ I .. 63,000 162,000 001 TOTAL General Fund 4,967,518 '', 18,945,458 11 19,101,498 1 4,811,473 ! 4,967,518 19y059,810 19,161,640 4,865 688 SPECIAL REWENUE FUNDS 181 1 Lodging Excise Tam Fund 161,738 478,288 361,908 770,038 161,73.8 470,2 11 80 485,9 . 00 226,038 182 Street Fund 273,930 1,715,400 1861,550 127,780 273,930 1,730,x480 1,869,650 134,680 143 l Economic Development Fund 2,460,052 384,000 2,537,450 306,602 2,468,052 369,000 2,537,450 291,602 105 Real Estate Excise Tax -1 BEET -i Fund 123,961 82 000 188,400 17 561 123,`161 � 82,000 188,400 17,561 1 1107 PenlCom Fund 1 824,168 2,431,450 2,683,000 572,618 824,168 2,431,450 2,663,080 572,618 160 Real Estate Excise Tax -2 BEET -2 Fund 1 96,181 733,080 i 166,800 12 381 96,181 83,088 166,800 12,381 1172 Port Angeles Housing Rehab. Fund 134,1.63 44,300 154,308 1 24,163 134,163 77,300 21800 1 208,663 TOTAL Special Revenue Funds 41074,193 1 5,218,350 7,953,400 9„331,143 7 4,074,193 5,243,350 7,SS4,000 1 1,463,543 G:\FINANCE\73t1DGET\E4udget Current Year\281,3 Budget\Amendments Ordinance Attacfirnent & Supplementals\2013 013\2,013 Budget Amendment 1 of 2 43 --Exhibit to Ordinance H 88 Print Date: 12/10/2013 9:20 AM CITY of PORT ANGELES 2013 Budget Amendment _ #3 m'rdinance ## -- Exhibit A UTILITY FUNDS Electric Utility Fund Water Utility Fund Wastewater Utility Fund Solid Waste -• Collections Utility (Fund Solid Waste -« Transfer Stn./Landfill Utility Fund Stormwwater utility Fund Medic 1 Utility Fund ,Water Treatment Plant Utility! Fund TOTAL Enterprise / U'tIhty Funds BudgetQtr. _ g C:\FINANCE\Ot7I7GET"76udget Current Year\201,3 Budget"'MAmendments & Supplernentals't2013 Q3\208.3 Budget Amendment 473--Exhibik to Ordinance U Q Ordinance Attachment 2 of 2 Print G2atLF: h2]1.UFL013 9':2 Funds E 2013 Budget -3rd Qtr. Amendmn�Ba�;ce Fund ,Cairo. Name/Oestri tion P Governmental Capital Improvement Fund 3.742,878 from budget katals (ie.Wastewater and Harbor Crean Up, $374,000 _ g'eEsg Revenue Expenditures s 187,108 4,000 0 191,108 451 Electric Capital Fund BalBanc 1,065,800 3,531 440 50,196 DEBT SERVICE FUNDS 4,42,7,142 3,400 1,531,900' 4 ,198,642- 14 1 353,400 1 602,200 2,286,841 211 2001 GO Bond -- Refunding Fund (Sr. Ctr./Favre) 5,51S 0 0 5,515 5,515 I.. 0 0 5,515 1,764,600 212 2005 GO Bond -- Refunding Fund Libra _ g (Library) 4,199 287,100 286,900 4,399 ... 4,199 _ 287,100 _ 286,900 4,399 5,172,000 214 111,379,500 2031 2005 LTGO Bond Fund W.U.G.A. 3,436 251,000 f 248,600 5,836 i 3,436 251,000 248,600 5,836 .. 200„160 21S 2006 LTGO Bond )Prop. Acquisition) Fund 696,512 68,400 1 86,900 1 678,012 696,512 68,400 86,900 678,012 TOTAL Debt Service Funds 709„662 606,500 622,400 693,762 709,662 606,500 622,400 693,762 UTILITY FUNDS Electric Utility Fund Water Utility Fund Wastewater Utility Fund Solid Waste -• Collections Utility (Fund Solid Waste -« Transfer Stn./Landfill Utility Fund Stormwwater utility Fund Medic 1 Utility Fund ,Water Treatment Plant Utility! Fund TOTAL Enterprise / U'tIhty Funds BudgetQtr. _ g C:\FINANCE\Ot7I7GET"76udget Current Year\201,3 Budget"'MAmendments & Supplernentals't2013 Q3\208.3 Budget Amendment 473--Exhibik to Ordinance U Q Ordinance Attachment 2 of 2 Print G2atLF: h2]1.UFL013 9':2 g�nningl3 . E Bala race Est..._. a Est. 7,211,487 35,654,100 36,723,500 6,142,087 . . 3,51_6,698 5,825,800 5,736,500 3,60S,998 3,456 111 5,445,200 7,034,750 1,866,561 21703460 3,380,6001 3,504,400 2,.579,660 4,606,491 ' 5,283,000 8 144,400 1,745,091 580,731 { 1,174,800 1,200,300 555,231 79,094 1,572,500 1,576,550 74,944 71698,639 80,000 335,2001 7,443.439 CAPITAL FUNDS Fund 403-lntrafund transfers within the some reporting entity are eliminated '310 Governmental Capital Improvement Fund 3.742,878 from budget katals (ie.Wastewater and Harbor Crean Up, $374,000 transfer). 316 ENTERPRISE / INTERNAL SERVICE' FUNDS 187,108 4,000 0 191,108 451 Electric Capital Fund 2,51-5,836 i 1,065,800 3,531 440 50,196 pServices 4,42,7,142 3,400 1,531,900' 4 ,198,642- 14 1 353,400 1 602,200 2,286,841 4,178,342 502 392,041 - Informatiokn Technology 1,205,505 1,3®9,500 1,764,600 820 405 1,2.05,505 456 1,764,600 542,549 83$ 503 j 127,749 Self -Insurance encs 1,225 231 5,286,000 5,286,000 1,225,231 1,225,231 5,172,000 5,259,000 111,379,500 2031 1504 Cultural Resources (Archaeologist) Fund 123,560 76,600 12'7,200 72,960 123,560 76,6'00 1 .. 200„160 0 TOTAL Internal Service Funds 6,981,438 8,045,500 8,709,700 1 6,317,,23$ 6,981,438 7,981,500 8,825,960 6„136,978 1 FIDUCIARY FUNDS�602 « !Firemen's Pension Fund 539,5940 22,900 142,5000 420,094 539 694 22,906 142,500 42(7,094 650 Off Street Parking Fund I 0 0 1 657 , jUtdities Ilolunta Contribution Fund 0 0 0 J 0 0 0� 0 q TOTAL Fiduciary (Funds 539,694 !, 2.2,900 142,500 j 420,094 S39„694 22,900 !, 142,500 420,094 PERMANENT FUNDS 601 - Cemetery Endowment Fund rY 383,311 3,300 0 3$6,611 j 383,311 3 300 J. q 3$6,611 652 Arts Center Fund ) EsthTOTAL 740,884 127,900 1 721,084 740,884 127,900 0 {21,,084 ! PermeanentFuendspne 1,124,195 131„200 147,700 1,107,695 1,124„195 131,200 ,. W. 147,700 1,107,695 CAPITAL FUNDS '310 Governmental Capital Improvement Fund 3.742,878 8,'993,817 12,414,601 322,094 316 Governmental Park Improvement Fund 187,108 4,000 0 191,108 451 Electric Capital Fund 2,51-5,836 i 1,065,800 3,531 440 50,196 452 Water Capital Fund 1,818,544 0) 1767 100 { 51,444 L453 Wastewater Capital Fund 2,286,841 731,300 2626,100 392,041 - 456 Fund', 542,549 1,096,700 1,511,500 127,749 463 Combined Copi4al Project Fund 6,478,628 11,932,000 14,896,500 3,514,728 TOTAL Capital Funds 17,572,384 I 23,823,617 � 36,747,241 4,648,760 SUB -TOTAL ALL FUNDS 66,586, 124 116,251,817 i 137,693,781 45,146,060 66,588,024 115,951,177 1 137,790,414 44,748,787 T� Reserves . Designated Reserves Used {Non -General Fund) 21,441,964 L 21,839,237 TOTAL ALL FUNDS 66,588,024 137,693,781 137,693„781 I 45,146,060 j 66,588,024 137,790,414 137,790,414 44,748„787 0 AM NGELES COUNCIL DATE: DECEMBER 17, 2013 TO: CITY COUNCIL FROM: BYRON OLSON, CHIEF FINANCIAL OFFICER SUBJECT: AUTHORIZING CLOSURE OF THE 2001 GENERAL OBLIGATION BOND REFUNDING FUND FUND #211), THE CLOSURE OF THE WATER TREATMENT PLANT FUND (#412), THE CONSOLIDATION OF SOLID WASTE FUND - COLLECTIONS FUND #404 WITH SOLID WASTE - TRANSFER STATION #405 AND RENAME THE SURVIVING FUND AS THE SOLID WASTE FUND #404; AND THE CLOSURE OF THE CULTURAL RESOURCES FUND FUND #504) Summary: We are proposing the following: 1. Close the 2001 General Obligation (GO) Bond Refunding Fund (Fund 4211) for debt service on the 2001 GO bonds that have fully matured and transfer all remaining assets to the 2005 GO Bond Refunding Fund (Fund 4212). 2. Close the "Enterprise Fund" for the Water Treatment Plant Fund (Fund 4412) and transfer remaining balances to the Water Utility Fund (Fund 4402). 3. Consolidation of the Solid Waste — Collections Fund 4404 with the Solid Waste — Transfer Station Fund 4405. This action will aid in the transparency of our revenues and expenses associated with our Solid Waste operations and the action is necessary as a precursor to our debt issuance for the landfill cell stabilization project. 4. Close the Cultural Resources Fund (Fund 4504) — an Internal Services fund created to house the revenue and expenses associated with our staff archaeologist and transfer all remaining assets to the General Fund. Recommendation: The requested action for this issue is as follows: 1. Conduct a second reading of the Ordinance relating to fund closures 2. Adopt the fund closure ordinance Background/Analysis The 2001 General Obligation (GO) Refunding bonds matured in 2012, and the associated debt service fund is no longer needed to account for debt service payments and reserves for the Senior Center and Fire Station bond issue. If approved, the 2001 GO Bond Refunding Fund (Fund H-10 Staff Report in Support of Closing Funds P a ( e ( 2 4211) will be closed and all remaining assets (as of October 31, 2013, Fund 9211 had $5,005 in assets) will be transferred into the 2005 GO Refunding Fund (Fund 4212) to help pay the debt service on the 2005 bonds plus any remaining outstanding bond issue costs. The Water Treatment Plant Fund (Fund 4412) was established as a special revenue fund on December 20, 2005, by Ordinance 3230, for the purpose of administering and accounting for revenue received from the Department of the Interior to maintain and operate the City's municipal water treatment plant. Disbursements were to defray additional costs associated with the upkeep of the Water Treatment Plant. In 2009, it was determined that this fund did not meet the definition of a special revenue fund, so an Enterprise Fund, Fund 4412, was created with all the same restrictions and requirements of the special revenue fund. Special Revenue Fund 4155 was closed and the monies transferred to Fund 4412. We are recommending that with the closure of Fund 4412, the remaining assets (as of October 31, 2013 Fund #412 had $7,482,443 in assets) be transferred to the Water Fund (Fund 4402) with the same restrictions and requirements for the use of funds as previously defined. The rule -setting body for accounting standards for state and local government, the Government Accounting Standards Board (GASB), has issued new pronouncements, such as Statement No. 54 Fund Balance Reporting and Governmental Fund Type Definitions, that brought about further review of our funds and how they are structured. In this review, it was determined that Fund 4412 does not meet the requirements for being an enterprise fund on its own, but that these funds could be properly accounted for and monitored within the Water Utility Fund which it supports. Specifically, the Water Treatment Plant Fund does not charge to external customers for goods and services, there are no net revenues from fees and charges that support debt, and there is no associated cost recovery for capital, depreciation or debt service. Currently, we operate two distinct funds associated with our Solid Waste Operations. Fund 4404 accounts for our revenues and expenses associated with collection activities within the city limits. Fund 4405 accounts for revenues and expenses associated with our operation of the Transfer Station in Port Angeles and the transfer station on Blue Mountain. The surviving fund will be Fund 4 404, which will be re -titled Solid Waste. With the impending debt issuance required to fund the landfill cell stabilization project, we need to combine the two funds into a single, unified accounting fund that is in a much stronger position to support the debt issuance and repayment obligations. It will also greatly simplify accounting for Solid Waste. On the operating side, we will see no difference as there will be three divisions; (a) Collections which will account for the same tasks, revenues and expenditures as currently seen in Fund 4404, (b) Transfer Station which will account for the tasks, revenues and expenditures currently seen in Fund 4405; and (c) Post -Closure Operations which will account for tasks, revenues and expenditures associated with the post -closure requirements of Washington State law. H-11 Staff Report in Support of Closing Funds Pa 13 In combining the funds, Council will need to re -adopt the restrictions currently in place for reserves for Collections, Transfer Station and Post -Closure as noted below: 1. Collection Reserves: a. Reserves related to Collections activity will be restricted for use of the City of Port Angeles customer base equal to $2,703,460.18 on 10/31/2013. This amount will be adjusted annually by the net revenues and expense activity of fund 404 - division 7580 2. Transfer Station Reserves: a. Currently, the Transfer Station has no reserve funding and there are no restrictions currently in place. 3. Post -Closure Operations Reserves: a. Reserves related to per the post -closure requirements imposed by the State of Washington WAC173-306-410 of $3,553,994 may only be utilized in accordance with the post -closure requirements imposed by Washington state law or administrative code. Any loan of post -closure funds (even within the Solid Waste Fund) shall be authorized by the City Council and shall require re -payment within a three (3) year period plus applicable interest during the loan period. The Cultural Resources internal services fund (Fund 4504) was created in 2012 to track funding resources and expenses associated with the archaeologist position. Since we no longer have an archaeologist on staff, this fund is no longer needed. Remaining funds (as of October 31, 2013 Fund 9504 had $107,024 in assets) will be set aside as a reserve within the General Fund for the purpose of funding future archaeological contract services. H-12 ORDINANCE NO. AN ORDINANCE of the City Council of the City of Port Angeles, Washington, managing special funds of the City, and discharging funds from the 2001 General Obligation Bond Refunding Fund (Fund #211), authorizing closure of Water Treatment Plant Fund (# 412) and the Cultural Resources Fund (Fund # 504), and amending the Solid Waste Utility Fund, Ordinance 2317. WHEREAS, in order to implement best financial practices for compliance with Government Accounting Standards Board (GASB) Statement No. 54 and to accommodate needed changes in the City's budget structure, the City finds it necessary to close several funds and to transfer remaining assets into existing funds. NOW, THEREFORE, the City Council of the City of Port Angeles does ordain as follows: Section 1. All remaining monies in the General Obligation Bond Redemption Fund that were committed to that Fund pursuant to Ordinance No. 3099, which established the Unlimited Tax General Obligation Refunding Bonds, 2001, (Fund #211), are hereby discharged from Ordinance 3099. Those monies are hereby obligated to the General Obligation Bond Redemption Fund pursuant to Ordinance No. 3185, which established the Unlimited Tax General Obligation Refunding Bonds, 2005, (Fund #212). The City Finance Officer is authorized to administratively close fund 211. Section 2. Ordinance No. 3230 and Chapter 3.42 PAMC, establishing the Treatment Plant Operation and Maintenance Fund (Fund # 412), are hereby repealed; and all monies in fund 412 shall be transferred into the existing Water Utility Fund (Fund #402) subject to the following conditions and restrictions: The transferred funds shall be used and expended only (1) for the payment of necessary or proper expenditures or obligations incurred in or incident to the repair, upkeep, maintenance or operation of the PAWTP and Ranney Well improvements, (2) usual expenses related to the administration of the fund. Disbursements shall be made out of said fund upon the request of the Director of Public Works and Utilities to defray such costs and expenses. -I- H - 13 In addition to the uses authorized above, the City's Chief Financial Officer is authorized to restrict so much of the transferred funds as may be necessary to satisfy the reserve required by the terms of the refunded water/wastewater revenue bonds issued in 1998 and 2003. Any such restriction shall be stated in writing and filed with the City Clerk, and comply with Municipal Securities Continuing Disclosure. Section 3. PAMC 3.32.010 is amended as follows: 3.32.010 Creation. There is created and established a special fund designated and known as the "Solid Waste Utility Fund" into which all sums collected under Chapters 13.16, 13.54 and 13.56 13.57 shall be deposited and kept and from which all expenses of the administration, maintenance and operation of the Solid Waste Utility shall be paid. Section 4. Ordinance No. 3352 and Chapter 3.28 PAMC, establishing the Cultural Resources Fund (Fund #504), are hereby repealed. All monies in fund 504 shall be transferred to the General Fund. Section 5 - Severability. If any provisions of this Ordinance, or its application to any person or circumstances, are held invalid, the remainder of the Ordinance, or application of the provisions of the Ordinance to other persons or circumstances, is not affected. Section 6 - Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum. This ordinance shall take effect five days after its publication by summary. PASSED by the City Council of the City of Port Angeles, Washington, at its regular meeting on the day of December, 2013. ATTEST: Cherie Kidd, Mayor APPROVED AS TO FORM: Janessa Hurd, City Clerk William E. Bloor, City Attorney -2- H-14 PUBLISHED: By Summary H:Aa ORDINANCES&RESOLUTIONSVORDINANCES.2013V06 - Water Fund Closure.06.19.13.wpd December 31, 2008 -3- H-15 DATE: December 17, 2013 TO: CITY COUNCIL NGELES FROM: DAN MCKEEN, CITY MANAGER WILLIAM BLOOR, CITY ATTORNEY SUBJECT: SALE OF CAPACITY PROVISIONING, INC., (CPI) Summary: CPI provides fiber network connections and equipment to the City under a long-term contract. Wave Broadband has offered to purchase CPI, resulting in the need for the City to evaluate its options regarding these services. Of the options available, the choice to extend the contract with CPI/Wave provides the City with future rate predictability and does not create the need for additional City debt. Recommendation: Approve the attached Memorandum of Understanding and authorize the City Manager to make minor modifications as necessary. Background / Analysis: In 2002, Capacity Provisioning, Inc., (CPI) entered into a seven-year contract with the City to provide fiber optic computer network connections and equipment. In 2009, the City conducted a competitive selection process to select a provider for fiber optic network services. CPI was selected again to provide these services to the City with another seven-year contract, which expires on September 6, 2017. In the summer of 2013, the owners of CPI notified the City they intended to sell the company. The 2010 contract with CPI provided the City a first right of refusal in the event CPI received an offer to purchase the company. Due to CPI's intent to sell, City staff requested direction from Council on August 6, 2013, and Council directed staff to research the following options: • Continue to obtain services from CPI under the 2010 contract • Construct and operate a dedicated network to support the City's needs • Purchase the CPI network and operate it as a City utility Columbia Telecommunications Company (CTC) was hired to evaluate these alternatives. J-1 Recently, CPI notified the City that Wave Broadband has made a firm offer to purchase CPI. The City has not seen the documents between Wave Broadband and CPI, however, CPI informed the City staff, as part of the obligation under our right of first refusal, the operable purchase price is $4.7 million. In addition, CPI and Wave made an offer to the City to extend the City's contract with CPI until 2024, and Wave Broadband has agreed to honor the extended agreement if they finalize the purchase of CPI. After receiving this news, City staff reviewed the alternative actions mentioned above and consulted with CTC. City staff, together with CTC, identified three options now available under these circumstances. First, the City could do nothing. In that case, the City would continue to receive broadband services from Wave under our current contract with CPI until 2017. Second, the City could exercise its right to purchase CPI. Third, the City could accept the offer from Wave Broadband and CPI. City staff recommends accepting the offer from Wave Broadband and CPI. We believe this is the most attractive offer because it would extend our current agreement to 2024, providing financial predictability and maintaining our rates well below the industry average. In addition, our other agreements relating to the broadband network will remain in place and will not be affected by the sale of CPI. Neither of the other two options is in the City's best interest. Doing nothing produces no affirmative benefit to the City. This is the same situation the City now faces. It would require the City to begin in 2015, or before, the process to replace the current service arrangements in 2017. And, purchasing CPI appears to be impractical given the City's current economic circumstances and the demand for long-term financing created by existing projects. It is simply not realistic at this time to add additional debt that would be required for a purchase of this scale. City staff and Lee Afflerbach (CTC) will be available to discuss this with Council at the December 17' regular City Council meeting. Attachment: Memorandum of Understanding J-2 MEMORANDUM OF UNDERSTANDING C:' raft ,,Hill jjcci to 1 ave,,;IC::liJ nail pIprovall This Memorandum of Understanding (this "MOU") is made and entered into this day of , 2013 (the "MOU Effective Date") by and between the City of Port Angeles, a Washington municipal corporation (the "City"), and Capacity Provisioning Inc., a Washington corporation ("CPI"). Factual Background A. Metropolitan Area Network Services. On March 30, 2010 the City and CPI entered into that certain Metropolitan Area Network Services Agreement pursuant to which CPI is providing wide area networking, point-to-point fiber optic communications services, Internet access services, on-call network consulting services and other telecommunications services to the City (collectively, the "Services") in exchange for certain non-recurring charges and monthly recurring fees as described in the Services Agreement. On December 20, 2011, CPI and the City entered into a Supplement to the Metropolitan Area Network Services Agreement (the "Supplement"), which sets forth the terms and conditions for commercial use of the City -owned site as authorized in Section 4.5 of the MAN Agreement (as amended by the Supplement, the "Services Agreement"). The Services Agreement provides for an initial term that will expire on September 6, 2017. The Services Agreement also provides in Section 5.9 [City Right to Purchase] that under certain circumstances the City shall have a right to purchase the core switching equipment, customer premises equipment, telecommunications facilities and site drops owned by CPI and used in connection with the provision of the Services to the City (the "Purchase Option"), and further provides in Section 5.5 [Subcontracts/Assignment] that any assignment or transfer of CPI's right, title or interest under the Services Agreement will be subject to the City's prior written approval. B. Right -of -Way License. On March 19, 2013 the City and CPI entered into that certain Right -of -Way License Renewal No. 2 (the "ROW License") pursuant to which the City granted CPI a license to construct, maintain, operate and use a telecommunication system in the public streets, alleys and rights-of-way in the City to provide private telecommunications services to public institutions and business end users in the City. CPI provides certain of such services pursuant to the Services Agreement. The ROW License provides for a term of five (5) years that will expire on March 18, 2018. The ROW License also provides in Section 14 [Sale or Transfer] that any assignment or transfer of CPI's right, title or interest under the ROW License will be subject to the City's prior written approval and that the City shall have the right of first refusal to acquire the telecommunications system owned by CPI, in the event of any transfer, assignment or sale (the "ROFR"). C. Wireless Mobile Data System. On December 20, 2011, CPI and the City entered into a Wireless Mobile Data System Acquisition and Integration Agreement, as subsequently amended on July 19, 2012 and again on September 12, 2012, (the "WMDS Acquisition Agreement") pursuant to which CPI constructed a wireless mobile data system (the "WMDS System") for the City's ownership and use. In accordance with the WMDS Acquisition Agreement CPI completed the construction of the WMDS System and the City successfully completed all system acceptance testing in accordance with the WMDS Acquisition Agreement and accepted the WMDS System. On December 20, 2011, CPI and the City entered into a Wireless Mobile Data System Operation, Management and Maintenance Services Agreement (the "WMDS OM&M Agreement") pursuant to which CPI provides operations, management and maintenance services for the WMDS System for the City. D. CPI's Sale to Wave Broadband. CPI and WaveDivision I, LLC, a Washington limited liability company d/b/a Wave Broadband ("Wave") have agreed in principal that CPI will sell to Wave substantially all 1 Memorandum of Understanding J-3 of CPI's tangible and intangible assets and business operations, including without limitation the Services Agreement. The purchase and sale transaction between Wave and CPI (the "Transaction") is expected to close (the "Closing") on or before December 31, 2013, and is expressly subject to the receipt of various regulatory approvals and third party consents and the satisfaction of other closing conditions among which are (i) the amendment of the Services Agreement as provided herein, (ii) the consent of the City to the assignment of the Services Agreement from CPI to Wave, (iii) the City's waiver of any rights under the Purchase Option, (iv) the consent of the City to the assignment of the ROW License from CPI to Wave, (v) the amendment of the ROW License as provided herein, (vi) the consent of the City to the assignment of the WMDS OM&M Agreement, and (vii) the City's confirmation of the status of the Services Agreement, the ROW License and the WMDS OM&M Agreement. As part of the Closing, Wave will acknowledge in writing that it will be bound and obligated to fully perform and carry out all duties, obligations, and liabilities of CPI to the City under the terms and provisions of all of the Current Agreements (as defined herein) between CPI and the City that accrue from and after the Closing. Understanding and Agreement IN CONSIDERATION of the agreements set forth herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Representations. The statements made in the Factual Background set forth above are true and correct and incorporated herein for all purposes. The parties each represent that the other party may justifiably rely on the statements made in the Factual Background. 2. Matters Relating to the Services Agreement. (a) Term. The term of the Services Agreement is hereby extended for an additional period of seven (7) years. As so extended, the Services Agreement will continue in full force and effect until September 6, 2024. The City shall retain its right to further extend the term of the Services Agreement for up to two additional one-year periods by providing notice in accordance with Section 2.4 [Agreement Term] of the Services Agreement, provided however, the monthly recurring fees for the Services may be increased during such one year periods in accordance with Section 2(b) of this MOU. (b) Pricing. The current service fees set forth in the Services Agreement will remain in effect through September 5, 2017. On September 6, 2017 and annually thereafter for the remainder of the term of the Service Agreement, the service fees may be increased by up to five percent (5%) per yea r. (c) Purchase Option. The City hereby waives any and all of its rights under the Purchase Option. From and after the Closing the Purchase Option shall be eliminated in its entirety. (d) Recall Right. The City has not exercised its right pursuant to Section 2.6 of the Services Agreement to recall the use of any of the dark fibers granted to CPI (the "Recall Right"). From and after the Closing the Recall Right shall be eliminated in its entirety. 3. Matters Relating to the ROW License. (a) Term. The term of the ROW License is hereby extended until September 6, 2024. In the event the City determines to extend the term of the Services Agreement for up to two additional one-year periods by providing notice in accordance with Section 2.4 [Agreement Term] of the Services Agreement, then the term of the ROW License shall be extended automatically such that it is coterminous with the Service Agreement. 2 Memorandum of Understanding J-4 (b) ROFR. The City hereby waives any and all of its rights under the ROFR. From and after the Closing the ROFR shall be eliminated in its entirety. 4. Matters Relating to the Transaction. (a) Current Agreements. The Services Agreement (together with the Supplement), the ROW License, the WMDS Acquisition Agreement and the WMDS OM&M Agreement are referred to collectively as the "Current Agreements". On the condition that as part of the Closing Wave acknowledges in writing that it will be bound by and obligated to fully perform and carry out all duties, obligations and liabilities of CPI to the City under the terms and provisions of the Current Agreements that accrue from and after the Closing, then the City consents to the assignment of all of CPI's right, title and interest in the Services Agreement and the delegation of CPI's obligations under the Current Agreement to Wave effective as of and subject to the Closing, and the City releases CPI, effective on the Closing, from all obligations and liabilities under the Current Agreements that accrue from and after the Closing. For the elimination of doubt, the sole outstanding obligation of CPI under the WMDS Acquisition Agreement is set forth in Section 4.15 [Warranties] thereof, which obligation will expire and be of no further force or effect on May 21, 2014. (b) City Representations. The City represents and warrants as follows: (i) true, complete and correct copies of the Current Agreement are attached hereto as Exhibit A (the Services Agreement together with the Supplement), Exhibit B (the ROW License), Exhibit C (the WMDS Acquisition Agreement), and Exhibit D (the WMDS OM&M Agreement ), and the Current Agreements have not been amended or modified in any respect except as provided in this MOU; (ii) the Current Agreements constitute the entire understanding between CPI and the City with respect to the subject matter in each of such documents, respectively; (iii) the Current Agreements are in full force and effect and there are no uncured defaults or unpaid monetary, performance or other obligations thereunder; (iv) there are no unpaid liquidated damages that have been assessed pursuant to Section 5.7 [Violations and Remedies] of the Services Agreement and there are no pending assessments or any basis for same; (v) there are no pending claims pursuant to Section 4.15 [Warranties] WMDS OM&M Agreement and the City is not presently aware of the basis for any such claims; and (v) there are no existing facts or circumstances that with or without the giving of notice or the passage of time, or both, would constitute a default of any term or condition of the Current Agreements. (c) Fiber Optic WAN Use Agreement. The City and Wave are parties to a Fiber Optic WAN Use Agreement originally made on August 27, 2002, and as subsequently amended on December 31, 2002, and again on December 3, 2003 (as so amended, the "WAN Agreement"). The effectiveness of this MOU is expressly conditioned on and subject to an acknowledgement in writing by Wave at the Closing that the WAN Agreement is ratified and remains in full force and effect and that nothing in this MOU affects any term or condition of the WAN Agreement. The City represents and warrants that there are no existing facts or circumstances that with or without the giving of notice or the passage of time, or both, would constitute a default of any term or condition of the WAN Agreement. 5. Miscellaneous. Except as expressly modified by this MOU, all terms, conditions and provisions of the Current Agreements shall continue in full force and effect as set forth therein and are hereby ratified and confirmed. In the event of a conflict between the terms and conditions of the Current Agreements and the terms and conditions of this MOU, the terms and conditions of this MOU shall prevail. This MOU may not be modified or rescinded except in a writing signed by the Parties. Wave is an intended third party beneficiary of this MOU. This MOU may be executed in one or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. This Agreement shall be 3 Memorandum of Understanding J-5 governed by and construed in accordance with the laws of the State of Washington, without regard to its principles of conflict of laws. Each party represents and warrants to the other that it has full power and authority to enter into and perform this MOU. 6. Conditional Effectiveness of this MOU. The effectiveness of this MOU is expressly conditioned on and subject to the occurrence of the Closing of the Transaction. This MOU shall be void ab inito and of no force or effect if the Closing does not occur on or before January 30, 2014. Intending to be legally bound hereby, the parties have executed this MOU as of the First MOU Effective Date. CPI: Capacity Provisioning Inc. By: Name: Title: City: City of Port Angeles By: Name: Title: Attest: City Clerk Aooroved as to Form: City Attorney Memorandum of Understanding J-6 -Port Angeles Reqional Chamber gr"Commerce !Board Members 2014 T 1 2 3 4 Craft3 Union Bank KONP-Radio Pac;ific Olympic Medical Center Windermere Zip NameTitle: 983132 Brian Kuh Shenna Straling Treasurer 98362 Todd 0rt.Ioff---------JPresident 98362 Sharon Stevenson Vice Pres 98362 Alan Barnard PlWne 360 565 2063 360457 2970 360 457 1450 3604177293 E -Mail Address Dills bkDec-14 sh ..er a.strah na4iu curs onba nk corn Dec -14 Dec -14 Dec -14 West 9th St. E. Front Street PO Box 1450 939 Caroline Street 711 E. Front St 3604570456 sbar-iard �M- pe�n.com, Dec -15 6 Peninsula College Red Lion 1502 E. Lauridsen Blvd 98362 Luke Robins 1360 417 65 35 col wile Irp inslaN e� Dec 15 1 Dec -15 -E Dec -15 I a sue. french6Dripjusa-n ..coDec-15 yearly 7 221 N. Lincoln St. 983621Joseph Mollerus 1360 452 9215 8 9 10 ATamark NipponPO - — — - - ------- - ---------- Clallam. County 416 Lake Crescent nt Rd Box 271 233 E 4th St ---lidFowles 98362 98382 Mary Sue French 983621 Jim Jones j 1360-452 -694 1360 565 7002=,- 1360-417-2233 11 12 Port Angeles Business Assn.- Port of Port Angeles —PortArigei-es-b-ow—ntown 483 Westridge 1321 E. First St 9836211'Andrew May I 98362IJim Hallett 1360 417 1630 1360 452 6000 ;360 477 4926 landreMma (6-ot-gar colmDec -14 halle'tadvisorS. us yearly op�aa-yarn Inichollsb c o rn Dec -1-4 F3 A—ss-ccia-fi-o--n 1129 -t -Angeles —Council —of W. First St I -IRO —Box 98362 Bob Nichols 14 16 - CityPor Member Albright Network Systems Greenaway, Gay, & Tulloch —-..-----.- .- 1 150 1115 E. Front St. Suite B 829 e. 8th SL 9B362 Cherie Kidd 3 983621 Brian Albright 983621 Rob Tulloch i 1360 417 4500lckidd(c-ftityota.us 1360452 0310 i i360 452 3323 1360 460 3526 Dec -14 , balbric 321 . iht(EDa[bnqhtneNyorks.qCm Dec 16 I rTulloch(gDew-h IjInk. net Dec 16 -16 17 181 William Shore Memorial Pool �225 E. 5th St. 98362 'Steve Burke 98363ITodd Gubler Lake Crescent Lodge Ex Officio 416 Lake Crescent Rd 360 928 3211 Dec -16 NVI ILMOlympic City of Port Angeles City Manager National Park B—OX-115 500 East Park Ave 983621 Dan McKeen 'Ex Offido 983621 Sarah Creachbaum ;FxDfficjo 1360-417-4804 j3605653002 -a. Lis yearly dmckeenedtyg�p sal -ah creachbau yearly na ca, n plaoy Staff 121 E. Railroad 98362:' Russ Veonoma Ex. Di, 136 0-452-2363 x13 I Liuss a, pog'.ang efes.org -__C �????? Chamber Staff 12111 MA B C D 2 1-809 •Grab Festival 3,500.00 3 .490 Rent from Heritage Tour 900.00 4 804 - Ride The Hurricane 24,000.00 5 806 - Room Tax Marketing/Media BuysNisitor Ctr 309,000.00 6 1805 - Chamber lunch sponsor 1 250.00 7�1301 Membership dues 71,975,00 8 °303 • Newsletter fnaLrt 1,500.00 —7-4- 9 ,349 - WEB participation 46,000.00 10 360 - Miscellaneous 1,500.00 11 1351 • Pier Concerts 9,000.00 12 353 Fireworks 18,000.00 13 359 VIC Racking Fee .125.00 14 370 - Counter Sales Revenue 9,000.00 16 :Total income 495,750.00 17 Expense 18 634 • Marketing. Grants WOWOO 19 901p - Vacation Planner 17,200.00 20901u, 8C Mktg f9,012.00 21 OPTC 21,972.00 22 901m - Print pubs 21,880,00 23 9019 - Social Media f6,000.00 24 901d - WA. Ferry System 6,800.00 25 901c - Web -e-mail 240.00 26 j 901b - Web Maintainence 9,000.00 27 901a Web Contract 4.200.00 28 90Iv • Contingency 1.696 00 29 1402 - Ride The Hurricane Bike Event 14000,00 SO Materials Counter Sales 500.00 31 506 All ADMIN costs 173,248,08 32 SOB Federal UIC Expense 84.00 73 SIB Mem bership Development 1,500.00 34 520 - R. E. & P. P. Taxes 50.00 35 525 - Liability & Fire Ins. 1'500.00 36 528 - D & 0 Ins 1,600.00 37 1529 • Accounting Services ----_.-__..,..-- 4,998.00 38 1530 • Credit Card & Bank Charges 2,000 .00 39 $31 C of C postage 1,500,00 40 535 • Print Materials Office Supplies 2,500.00 41 536 - Office Eq ijipment 1,500.00 42 W - Auto Allowance 2,500.00 43 1639 - Computer Support 1,000.02 44 1 1642 - Office Rent 4,900.08 45.Uu 45560 .. _...._.........—'---------- 1560 utilities .......... 1,000 46 1566 • Telephone 3,000.17 47 X560 • Repair & Maintenance 1,00000 48 :586, Board of Directors 500.00 49 590 - Chamber lunch expenses 1,300.09 50595 • Community Development 13,000,00 51 .596, Concerts on the Pier 6,000.00 52 697 • 4th of July 17,000.00 53 605 Hospitality Division 250.00 54700 1 Misc. 1,250.00 55 055 - VIC Rent 18,000,00 56 866 VIC Utilities 3,912.00 57 867 • VIC Cost of retail items 5.000.00 58 861 • VIC Building Ins. 2,600.00 59 862 • VIC Telephone 1,750.08 60 863 • VIC Repair & Maintenance 5.000.00 61 1164 • VIC Oflicer Supplies 1,500.00 62 865 - VIC Office Equip 4,500.90 63 900 - VIC giftsiparty 1'000.0 64 910 • VIC Parking Costs 160.00 65 :Total Expense 485,002.52 66 lNet Income 10,747.48 Page 1 of 1 2013 Monthly Report A B C D E F G H I P Q R S I T U I X Z AC Collected In I Sales from Room Tax 2012 2013 ®ill SALES Budget 2012 TAX I91ffccuccupancpancj Room # �Room # Webr+isit:�llebvisit Diff { 2012 ! 2012 2013 T 2013 t 2012 ' 2013 �... 2 3 Jan Nov T 18,252 20,170 $1 $ 10 /® °... T $18,000 '; $202,410 � $200,434 '-1%! 25% 5502 i 24% -- 52$2 1 -4% 17491 17000 3°f0 4 Feb Dec - - _ $15,380 $20,108 0 G 9 /a $19,000 $247,540 , ° ! ° -. _ _ . ----- $267,051 $ /0 31 /o ; 6162 33% 6560 6% 17427 18052 i 4% - 5 March Jan $14,9381. $12,776 -17% $15,500 $1951496 - $206,107 5%-- 38% 8364 41% 9024 8% , 20028 16230 -19% I s April May June Jui August Feb March April A Y.... May June $18,252 i $19,145 5°/® 4 $22,709 $26,910_ 16% �.. t $33,918 $42 926 21% $48,920 $54446 10% $19000 ; $202,411 Y % $24,500: $196,797 _ $27,500 $222,489 �37,5Q0 $229,473 W-,500--! $252,397 $187228-8%; 42°/a j 8946 4$% 10224 14°1a 18469 17465 -5%o - $235,712 120% 49% 107$4 60% 13206 22% 27010 i 21252 -21°fa - - - �_ °° °..._ . - j... $208,627 6 f° 68 /° 1_4484 T 75 / I 15975 10 /a $235,666 3°/a i 76°/a 16$00 $5% 18708 11%� 46506 31385-� -9% _...-- -- - _....._ ___F1- - . _...._.__.._ i. 30898 25200.. - $245,476 T-3% 88%9500 90°/0 19809 2/c 36921 35400 ' - 4%fO r 8 9 �o 11 t Septy- - October Jul Aug $79,956 i $89 538 $89,154 95,736 $ 11% 7% 1 $$7 000 y $240,935 -r $83 500 $202 411 -- -- -_ - ° a T o 0 $241,560 0 /0 78 fa 16614 81 /o 17253 i 4 /0 22434: 21052 -6% $257,019 27% 45% 9905 39°/a 8307 -16°10 167$2 16432 T 2% 12 13 -j, { Sept $57,2$9 $63,027 9% $58,500 $202 410 $253 574 I25% 35% 7455 31% $603 -11% 12559 14400 'y 12% - - - -------- - $28 500 $226,266 +-._- �.... _ . . YTD 209 $28 500 17% $29395 Ob9 $2,53$,454 6 /°- 5-3 /° 124 516 551a 130 951 5 /0 26 8251236 868-11%�- - - mber .._ Oct $3 _._ 1...._ �_ j T ±.. } Total _ room tax and d sales -fax figures shown are for sales from two months earlier 2013 Economic results from overnight stays I 14 15 16 17 18 $501,000 in tax revenue means $12.5 million in room revenue i zo Door Count - Diff 1 _Which is a 54% occupancy 21 Jan 2012 2013 1,072 969 11 /o - - - -- Times 1.8 people per room. equals 252,223 people Time av doll ex of $125PP $12 b -fast, $11 lunch, 32 dinner, 50 room $20 mist) 22 23 Feb - ----- March 1 ,306 1103 -18% 1,826 2158 ° -1 - - Equals $31.5 million in community revenue directly from overnight guests Economic multiplier of 1.4 means $44.1 Million for PA from the hotel guests r p 24 75 P 2,729 2396 0 14 / ° _ �--- 26 MayIl 3 214 3665 12% l L.._ 27 June . { 7,196 7164 0% -- ---2012I. -- r I 1economic results from overni ht stays ....- 9 .. 28 July 9,219 9505 3% r $460,150 in tax revenue means million In room revenue 29 August + 10,500 7167 _ - ...o. } 47 /0 ._._.... .. r - -_ -- - --. °$11.6-- r .... Which is a 52 /o occupancy -- - -people 3o Sept _ _ � 6,500 6127, I 6% --people- Times 1 roam equals 237,899 eo le I , ..p.- q -P l 31 October i November 6,909 4220 1,327 2315 = 64 /° I 43 /o e r g per Time av _ daily ex of $123PP $12 b fast, $11 lunch, $30 dinner, $50 room $20 mist) - Equals $29.2 million in community revenue directly from overnight guests I 31 33 December 1 _ 1,156 r - - Economic multiplier of 1.4 means $40.8MlUion for PA from the hotel guests 34 YTD- 5179$ 46789 11% L 1 35 r - I i - - -- -- :._. - 2010 Economic results from overnight stays t $485,134 in tax revenue means $12.2 million in room revenue 3z - At avg rate of $90 at 51 % occupancy ! - 3s r - -- 1 8 people per room equals 234,903 I ss i - _ ; -- _Times -- - - Times avg dally exp of $115 PP ($10b -fast, $10 lunch $30 dinner, $45 room $18 mise) 40 j Equals $27,013,845 in community revenue from overnight guests 41 -- Economic multiplier of 1.4 means $37,819,383 for PA Room tax history Collected Sales from 7 year Proposed 2007 2008 2009 2010 2011 2012 2013 avg $2,014 Jan Nov $17,290 $19,222 $3,712 $7,326 $20,564 $18,252 $20,170 $15,219.43 $17,500 Feb Dec $24,014 $19,583 $17,550 $20,900 $15,907 $18,380 $20,1.08 $19,491.71 $19,250 March Jan $17,878 $21,373 $14,376 $14,573 $15,499 $14,938 $12,776 $15,916.14 $13,200 April Feb $19,365 $19,316 $19,436 $20,006 $16,929 $18,252 $19,145 $18,921.29 $18,500 May March $26,083 $26,506 $26,935 $25,293 $22,751 $22,709 .$.26,910 $25,312.43 $25,750 June April $30,149 $33,366 $25,331 $31,860 $26,674 $25,170 $28,972 $28,788.86 $27,750 July May $43,524 $41,294 $37,947 $37,103 $39,088 $33,918 $42,925 $39,399.86 $39,800 August June $60,825 $65,390 $48,128 $51,951 $49,250 $48,920 $54,446 $54,130.00 $54,250 Sept July $89,325 $91,543 $86,487 $108,072 $81,286 $79,956. $89538 $89,458.14 $89,5o0 October Aug $92,801 $69,469 $79,732 $74,310 $85,138 $89,154 $95,736 $83,762.86 $84,500 November Sept $45,326 $45,779 $70,516 $80,157 $56,454 $57,289 $63,027 $59,792.57 $59,289 December Oct $31,577 $32,208 $32,134 $15,583 $28,247 $33,134 $28,500 $28,769.00 $28,250 Totals $498,157 $485,049 $462,284 $487,134 $457,787 $460,072 $502,253 $478,962 $477,539 - T _.. C of C Contract .of - - ---- $352,000 -7°� ; $340,0001 $385,000 - 417 900 327 000...._. $ $ , I --- ___- -------- $269,500 - $3.09,000 ; j $340,000 % Room Tax % ._ 70%.... - . -._ . _.. - - 83% . 66% 71 % _ ..- -- - - 59% 62°/® i_.... -_. r 71 °/a .70RT COUNCIL DATE: December 17, 2013 TO: CITY COUNCIL NGELES FROM: NATHAN A.WEST, DIRECTOR COMMUNITY AND ECONOMIC DEVELOPMENT SUBJECT: LODGING TAX ADVISORY COMMITTEE 2014 RECOMMENDATIONS Summary: The Lodging Tax Advisory Committee has provided City Council with recommendations regarding allocation of 2014 lodging tax funds. Recommendation: Council should consider the Lodging Tax Advisory Committee's recommendations and provide final direction for staff to incorporate 2014 Budget changes as appropriate. Background / Analysis: On October 24, 2013, the Lodging Tax Advisory Committee met to consider recommendations for the 2014 Budget. The Committee unanimously recommended funding requests as indicated in the attached Lodging Tax Budget summary of revenues and expenditures (Attachment A). This document acts as Exhibit A of the Chamber contract for 2014. In total, the Lodging Tax Advisory Committee recommends expenditures of $605,800 for the 2014 budget. Recommended 2014 expenditures for marketing and events include a $31,000 increase to the Chamber, resulting in a $340,000 contribution towards the organizations tourism promotion contract. This funding includes visitor center, Olympic Peninsula Tourism Commission, event grants and marketing. Funding is also dedicated to Parks and Recreation for sporting event tournaments in the amount of $42,000. An additional contribution towards park maintenance of $20,000 is also recommended. The Fine Arts Center is recommended to be funded at $20,000. An annual debt service of $20,300 for the Downtown underground sidewalk work is also incorporated in the 2014 budget. Council's adopted budget specifies that marketing funds be sequestered until such time that the Lodging Tax Committee has considered a detailed marketing plan for 2014. A meeting has tentatively been scheduled for Monday January 6, 2014. Recommendations from that meeting will be presented at a future date. Last year $150,000 was reserved for tourism related capital projects. This year the committee has J-7 recommended that $150,000 be allocated to the Vern Burton Roof repairs. A two year allocation was also recommended by the committee for a festival tent that establishes $10,000 in 2014 and an additional $50,000 in 2015. It is important to note that in order to purchase the tent it must be City owned. However, the City does not have resources to operate, maintain or store the tent. A contract with a yet to be determined entity for the operation, maintenance, and storage of the tent would be required prior to purchase. Such a contract will need to receive Council approval at a future meeting. Revenues to the fund are estimated to be $470,300 for 2014. The proposed budget includes the use of all revenues as well $135,500 of Fund reserves. Council should consider the Lodging Tax Advisory Committee's recommendations and provide final direction for staff to incorporate 2014 Budget changes as appropriate. Attachment A Committee Recommended - Lodging Tax Budget J-8 CITY f FORT ANGELES Exhibit A -- Lodging Tax History + Recommendation from Lodging Tax Advisor( Committee for 2014 Budget Attachment A REVENUE 500 moon=SEEN= 265,000 t Lodging (Hoteljt otelL Tax 493,647 481,304 485,136 8,ginning� Amended Beginning-' Interest Earnings 21,114 6,037 951 0 REVENUE 500 269,500 265,000 40,W0 Lodging (Hoteljt otelL Tax 493,647 481,304 485,136 457,787 Interest Earnings 21,114 6,037 951 0 Toto( Revenue $514,761 $487,341 $486,087 $457,787 20,450 20,400 0 0 4,441 EXPENDITURES 20,000 0 3SG 401 53€1.'466 Charges for Services 900 6,060 0 405 Chamber of Commerce Contract 336,441 385,400 417,900 312,700 Special Projects Grants 0 405,999 $598,899 $505,800 Visitor Center Olympic Fen, Tourism Commission Marketing Programs Transfers 47,818 169,746 342,557 177,556 Recreation 30,000 40,000 52,000 52,0Q0 Park Maintenance 0 20,000 20,000 20,000 Fine Arts Center 0 0 0 0 Vilater Fund (downtown sidewalks) 17,828 20,746 20,651 20,556 Capitol Improvement Program (CIP) 0 8€3,000 250,000 85,000 Tourism Expenses 0 3,050 0 2,499 Capital Projects 40,000 29,175 0 0 Total Expenditures $425,159 $584,031 $760,551 $493,160 Net Increase (Decrease) in Fund Balance 89,602 (96 5901 27-1,46-1) 13 55 37 31) Beginning Fuad Balance 375,344 464,946 368,257 93,792 Ending Fund Balance 464,946 368,257 43,792 58,419 Notes: (I) Funding provides far 150, 000 for leas Burton Rauf to be matched by $150,0(711 from City's General Fund (2) Funding provides for $!0,000 towards study/review%planning for potential acquisition of tent for festival site along the waterfront C- 374 470,000 470,000 349 200 200 0 500 269,500 265,000 40,W0 4£7000 603 000 60,000 15,000 25,000 154,500 1501000 82,460 96,400 42,000 4z.00O 20,000 20,000 0 14,000 20,450 20,400 0 0 4,441 0 20,000 0 3SG 401 53€1.'466 013,322 108,300 58,419 161,741 61,741 270,041 470,000 470,000 3003 300 470,300 $470,300 S90 3,500 3,590 309,000 309,000 349,900 60, 000 60,000 60,000 60.000 60.000 54,000 15010 15,000 15,000 174,D00 174,000 201,000 96,400 296,300 252,300 42;00(? 42,000 42,Oc70 20,000 20,000 20,000 14,000 14,0010 20,000 20.400 20,300 20,300 0 2003000 15Q.000 (1) 0 0 10,000 (2) 0 0 0 405,999 $598,899 $505,800 64,300 (138 500 �. -,_u = 270,041 334,341 334,341 334,341 195,841 19$,841 G:\FINANCENBUDGET\LoggingTaxAdvisory Committee -v2 Revision Date: December 19, 2013 Seetl 1 of 1 Print Date: 12/12/2013 4:15 Ply ES DATE: December 17, 2013 To: CITY COUNCIL FROM: Craig Fulton, Director of Public Works & Utilities SUBJECT: Grant Approval for 18th and N Street Overlay Improvements Summary: The City recently received approval for a Transportation Improvement Board (TIB) grant submitted in August 2013 for the restoration of 18th Street from L Street to the Solid Waste Transfer Station entrance and a portion of N Street from 18th Street to 15th Street. These streets will receive an asphalt overlay. This grant will be funded 36% from the TIB grant, 56% from the State's Surface Transportation Program (STP), and the remaining 8% from the City. Recommendation: 1) Accept the grant for the 18th and N Street Overlay Improvements and authorize the City Manager to execute the grant and other documents required to obtain funding assistance for the project, and 2) Authorize the Public Works and Utilities Department to negotiate an interlocal agreement with Clallam County Public Works Engineering for the design of the project. Background/Analysis: On November 25, 2013, the City was notified by the Transportation Improvement Board (TIB) that the 18th and N Street Overlay project was selected for their Arterial Preservation Program (APP). The estimated total project cost for the improvements is $1,430,000. The TIB grant is for $513,767, representing 36% of the project's estimated cost. As presented in the March 19, 2013 City Council memo, Surface Transportation Program (STP) Funds would be used as a match to the project. Those STP Funds total $804,845. The City's match was identified coming from the Solid Waste Transfer funds from their annual contribution to the restoration of alleys. The City's Public Works staff, in cooperation with Clallam County Public Works Engineering, will design this project. Clallam County Engineering has indicated that they have sufficient capacity to take on this project. Funding availability is identified in the following table: Fund Availability Source Total TIB $513,767 STP Funds Port & City $804,845 Solid Waste Transfer Funds $125,000 Total available funds $1,443,612 It is recommended that Council: 1) Accept the grant for the 18th & N Street Overlay Improvements and authorize the City Manager to execute the federal aid agreement and other documents required to obtain funding assistance for the project, and 2) Authorize the Public Works and Utilities Department to negotiate an interlocal agreement with Clallam County Public Works Engineering for the design of the project. d N Street Overlay Improvements.docx K-1 301RT Date: December 17, 2013 To: CITY COUNCIL VGELES From: Nathan West, Director of Community and Economic Development Craig Fulton, Director of Public Works and Utilities Subject: 2014 Cultural Resources and Archaeological Services Agreement Summary: SWCA Environmental Consultants has been selected to provide cultural resources and archaeological services, in support of the Departments of Community and Economic Development and Public Works and Utilities, on an as needed basis for compliance with the Settlement Agreement with the Lower Elwha Klallam Tribe, and State and Federal Laws and Regulations. Recommendation: Approve and authorize the City Manager to sign an as needed agreement with SWCA Environmental Consultants for cultural resources and archaeological services in the not to exceed amounts of $112,000 for calendar year 2014 and $70,000 for calendar year 2015, and to make minor modifications to the agreement, if Background/Analysis: SWCA Environmental Consultants has been selected as the preferred firm to provide cultural resources and archaeological services, in support of the Departments of Community and Economic Development and Public Works and Utilities, on an as needed basis. The services provided will satisfy the City's obligations for compliance with the Settlement Agreement with the Lower Elwha Klallam Tribe, and State and Federal Laws and Regulations of August 14, 2006. That agreement set forth requirements for performing cultural resources programs within the City of Port Angeles. Further, cultural resources and archaeological services are needed to provide technical expertise to City staff for compliance with City, State, and Federal regulations, including the National Historic Protection Act (NHPA) and Washington State Executive Order 0505, Washington State Standards for Cultural Resource Reporting. The proposed service agreement contains the following scope of work: A. Prepare and review cultural resources assessment reports; B. Make recommendations to staff concerning necessary action with respect to cultural resources assessment reports; D. Provide archaeological expertise for peer, permit, and project review; E. Provide archaeological expertise for the purposes of providing expedited review of cultural resources assessment reports as well as delineating areas where construction may continue and monitoring such construction for the City when archaeological resources are discovered or suspected to be present; Archaeological Services Agreement.doc K - 2 December 17, 2013, City Council Re: Cultural Resources and Archaeological Services Agreement Page 2 F. Assist City staff in the performance of their duties by monitoring excavations, answering questions, assisting with staff reports, reviewing and refining Port Angeles Municipal Code, attending public hearings, and making presentations to the Planning Commission, City Council, Tribal representatives, and other groups, as and when requested; G. Prepare archaeological procedures and provisions for projects; H. Prepare monitoring and/or inadvertent discovery plans; L Provide any typical and general archaeological services as requested; and J. Provide services in accordance with specified timelines. The Request for Proposal (RFP) was advertised on November 6, 2013. Proposals from five qualified firms were received November 19, 2013. The proposals were evaluated by City Staff and the Lower Elwha Klallam Tribal Archaeologist. Interviews were conducted on December 5, 2013 with the two most qualified firms. SWCA Environmental Consultants was selected after evaluation and ranking of their technical capability and hourly costs. This service agreement will remain in force and effect for two years from its effective date with the ability to extend it for an additional three (3) years, in one year increments. The City does not guarantee any minimum amount of work under this contract. The total budget for tasks is $112,000 for calendar year 2014 and $70,000 for calendar year 2015. The tasks for the agreement are summarized in the following table for calendar years 2014 and 2015: TASKS BUDGET BUDGET CY 2014 CY 2015 Task 1 — Provide Cultural Resources and Archaeological $20,000.00 $20,000.00 Services in Support of the Department of Public Works and Utilities Operations Division Task 2 — Provide Cultural Resources and Archaeological $32,000.00 $25,000.00 Services in Support of The Department of Public Works and Utilities Engineering Division Task 3 Provide General Cultural Resources and $10,000.00 $10,000.00 Archaeological Services in Support of the Department of Community and Economic Development Task 4 — Provide Cultural Resources and Archaeological $50,000.00 $15,000.00 Services in Support of Department of Community and Economic Development Capital Projects Total $112,000.00 $70,000.00 It is recommended that Council approve and authorize the City Manager to sign an as needed agreement with SWCA Environmental Consultants for cultural resources and archaeological services in the not to exceed amounts of $112,000 for calendar year 2014 and for $70,000 for calendar year 2015, and to make minor modifications, if necessary. K-3 `ORTA,;NGELES WAS H I N G T O N, U. . A, CITY COUNCIL MEMO DATE: December 17, 2013 To: CITY COUNCIL FROM: Craig Fulton, Director of Public Works and Utilities SUBJECT: Rayonier Diffuser Repair/Modification; Project WW08-2008 (US06-01), Change Order 2 Summary: Excavation to repair five risers on the City's marine industrial outfall for the Combined Sewer Overflow (CSO) Phase 1, Rayonier Diffuser Repair/Modifications project exposed a thick layer of buried rock, an unanticipated condition that required additional work by the Contractor. A force account change order in the not -to -exceed amount of $50,000 was issued on December 11, 2013 within the City Manager's authority. This amount represents the first increment of the expected additional work that has developed from this unanticipated condition. A second force account increment in the not -to -exceed amount of an additional $50,000 is needed to fully complete repairs. Recommendation: Approve and authorize the City Manager to sign Change Order No. 2 of the construction contract with Richard Phillips Marine, Inc., for CSO Phase 1, Rayonier Diffuser Repair/Modifications Project, in the not to exceed amount of $50,000 including applicable taxes. Background/Analysis: The Combined Sewer Overflow (CSO) Phase 1, Rayonier Diffuser Repair/Modifications project is part of the City's CSO Reduction program approved by Ecology. The project will repair and modify the existing pipeline diffuser by repairing missing diffuser risers, installing one way valves on the diffuser risers, modifying the access port, and cleaning sediments from the diffuser manifold. The goal of the project is to increase the treatment plant discharge capacity, and to discharge plant output to a location outside Port Angeles Harbor. This work is done completely underwater by divers. One component of the project is the repair or replacement of five broken or missing risers that control the wastewater treatment plant discharge to the harbor. When initially constructed, the original diffuser construction plans called for backfilling the manifold trench with fine grained soil. During current construction, the contractor instead encountered a thick layer of placed rock situated below the harbor seafloor. This is an unanticipated condition that requires substantial removal of the rock by hand, rather than by the use of a vacuum eductor. This has increased the number of diving days required to expose the base of the risers so that repairs can be accomplished. In addition, the contractor has had to substitute higher capacity equipment to excavate the rock. The additional work is being performed on a force account (time and materials basis). N:ACCOUNCIL\FINAL\Rayonier Diffuser Repair -Modification, Project WW08-2008 (US06-01) Change Order 2.docx -AM Re: Rayonier Diffuser Repair -Modification, Project WW08-2008 (US06-01) Change Order 2 Page 2 The total amount of this work is expected to be done in the not -to -exceed amount of $100,000. Change order number 1 executed the first $50,000 of expected additional diving work under City Manager's authority in order to keep the diving contractor working. A substantial cost was incurred for initial mobilization for this project. Bringing the contractor back at a later date is not cost-effective because it would require expensive remobilization as well as potential delays to the CSO Phase 1 contractor's (IMCO) commissioning tests. This change order will provide for the second $50,000 increment required to complete all of the repairs needed on the Industrial Outfall. Funds are available from the CSO fund accumulated through rates, Washington State Department of Public Works Trust Fund (PWTF) loans, and a State Revolving Fund (SRF) loan It is recommended that Council approve and authorize the City Manager to sign Change Order No. 2 to the construction contract with Richard Phillips Marine, Inc., for the CSO Phase 1, Rayonier Diffuser Repair/Modifications project in an amount not to exceed $50,000 including applicable taxes. N:ACCOUNCIL\FINAL\Rayonier Diffuser Repair -Modification, Project WW08-2008 (US06-01) Change Order 2.docx K-5 El all ORT A', NGELES W A S H I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: DECEMBER 17, 2013 TO: CITY COUNCIL FROM: NATHAN WEST, DIRECTOR OF COMMUNITY AND ECONOMIC DEVELOPMENT KEN DUBUC, FIRE CHIEF SUBJECT: PORT SECURITY GRANT FUNDING Summary: The Port Angeles Police Department received a 2009 FEMA Port Security Grant in the amount of $413,416. This grant was for the purchase and installation of security cameras to be placed in the Port Angeles waterfront area. Funding for the grant was delayed for a number of reasons, and during those delays, costs for the equipment dropped dramatically. As a result, the Police Department was able to save approximately $100,000. The administrators of the Port Security grant have given the City permission to re -appropriate these remaining funds to other Port Security grant projects or other related projects. Recommendation: Authorize the City Manager to approve the re -appropriation of approximately $100,000 of pre -approved FEMA Port Security Grant funding. These funds will be used to augment existing FEMA Port Security Grant projects currently being undertaken by the Community and Economic Development and Fire Departments. Background / Analysis: The Port Angeles Police Department was the successful recipient of a 2009 FEMA Port Security Grant in the amount of $413,406. This grant funding was utilized for the installation of a number of state of the art security cameras along the Port Angeles waterfront. There were a number of delays with the Federal funding for this grant. Because of these delays, procurement of the equipment was put off for many months. When the final equipment purchases were made, costs had dropped significantly, and the Police Department was able to accomplish the project with a savings of approximately $100,000. The administrators of the Port Security Grants have authorized the City of Port Angeles to re - appropriate this remaining $100,000 to other Port Security related projects currently being undertaken. Both the Community and Economic Development Department and the Fire Department have Port Security related projects that are currently underway. Once authorized, these Departments will work together to determine the most appropriate and efficient way to utilize these funds, with the intent to maximize the benefit to the City. �"� This grant funding does require a 25% match from the City. This match funding currently exists within the budget, since it was budgeted when the original grant was accepted. Utilization of these grant funds will result in a direct savings to the General Fund. We are requesting that the Council authorize the City Manager to work with the Community and Economic Development Department and the Fire Department to re -appropriate these pre -approved grant funds in the most efficient, effective way possible. K-7 DEPARTMENT OF COMMUNITY ECONOMIC DEVELOPMENT BUILDING DIVISION MONTHY PERMIT REPORT NOVEMBER 2013 CATEGORY JAN. FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. 2013 YTD 2012 YTD RESIDENTIAL -NEW MODULAR/MANUFACT ......................... Value i.......................... $60,000 $15,000 2 $75,000 2 $21,200 SINGLE FAMILY ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Value 1 $138,475 1 $106,048 1 146,215 62 $1,163,887 $225,169 1 $151,420 2 $286,823 2 $307,539 2 $310,840 5 $621,332 1 $120,272 24 $3,578,020 20 $2,807,465 MULTI -FAMILY ..................................................... Value ACCESSORIES Value i 5 $127,240 1 $25,900 i 1 $12,000 1 $1,200 1 $3,360 1 $13,200 1 $19,800 11 $202,700 24 $540824 COMMERCIAL -NEW EETAIL.............. " 1 2 ............................... ..................................................... Value $450,000 $450,000 $9400 HOTEUMOTEL Value OFFICE 1 1 2 Value $100,000 $100,000 $81,024 DRINKING/DINING 2 Value $154,000 AUTO/SERVICE 2 Value $48,024 ?....... 1 3 4 .......................INDUSTRIAL...... ......._ Value i $200,000 ......... ....................... $16,368 ...................... ........................ $19,071 i $235,439 $73,159,540 PUBLIC - NEW SCHOOLS/HOSPS/GOVT 2 Value $717,006 2 ........................CHURCHES....... ......... Value $25 000 1 .....................RECREATION.... ......... Value $250,000 REPAIR & ALT. RESIDENTIAL ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Value 23 $134,537 21 $96,826 28 $186,174 37 $277,337 29 $170,551 26 $289,163 39 $338,161 40 $228,973 31 $212,573 40 $253,337 31 $196, 721 345 $2,384,353 360 $2,712,608 COMMERCIAL ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Value 7 $33,665 6 $42,351 7 $38,000 13 $228,265 18 $522,586 12 $744,179 18 $608,619 26 $481,602 11 1 $962,781 12 $136,885 7 $29,090 137 $3,828,023 132 $4,835,423 PUBLIC 7 Value $560,618 1 DEMOLITION / MOVE 2 1 1 2 1 1 2 1 11 15 ,. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ CONSTRUCTION VALUE $375 977 $575 465 $846 289 $1 670 489 $947 674 $1 330 833 $1 235 303 $1 021 974 $1 501 894 $1 031 354 $349 083 $10 886 335-$85,955,038 ..........................................................................................................................................................................................................z..................................z............r...........................................r...................................r............z................................._............v................................z............r................................v.............i................................r............z...........................................z.................................................................... BUILDING PERMITS FEE $6,482 $11,544 $14,913 $25,977 $11,994 $24,720 $22,241 $21,193 $22,556 $17,682 $179,302 **$653,490 `CERTIFICATE OF OCCUPANCY 1 1 18 9 1 2 2 2 2 15 2 55 50 *Certificate of Occupancy issued to new or relocated businesses. ** $72,000,000 Nippon Biomass Project *** Biomass Project Permit Fee $436,896 M-1 NGELES DATE: December 17, 2013 To: CITY COUNCIL FROM: Byron Olson, Chief Financial Officer Corey Delikat, Director of Parks and Recreation Terry Gallagher, Chief of Police Nathan West, Director Community & Economic Development SUBJECT: CITY HALL IMPROVEMENTS Summary: Update on City Hall Improvements. Recommendation: No action. Informational only. Background: Since construction of the consolidated City Hall structure some 28 years past, service needs have changed considerably but space has been severely restricted largely due to building design constraints. With increasing service provision expectations, it has become incrementally more challenging to accommodate a variety of customer service needs. Community and Economic Development (CED) and customer service Finance staff struggle to accommodate meeting needs due to a lack of meeting space outside of the public customer service counter area to deal with sensitive situations or to meet in small groups. Due to design characteristics of the main structure, CED staff space is limited to a small, uniquely shaped area of the building. Existing cubicle areas and oddly shaped rooms do not provide adequate space for productive discussion or provide adequate work environments that are not immediately impacted by the public counter area. Additionally, the customer service Finance counter area does not allow any separation to discuss sensitive financial concerns or to provide any real security for those financial transactions to occur outside of the public counter area. Finally, there is limited ability to serve special needs customers in the lobby area. Therefore, certain remodel activities are underway utilizing 2013 budget savings to improve these situations. Recent remodel of the Administrative and Patrol work areas of the Police Department is nearing completion. The Police Department administration remodel involved converting existing work space for a single employee into duo work space that now includes an office for the Administrative Sergeant. This work entailed framing, sheetrock, electrical, and IT cabling. M-2 City Hall Remodel Memo to Council December 17, 2013 Page 2 of 2 The patrol work area has served as a main hallway through the building. As such, it was noisy and inefficient. The current project involved removing an interior/exterior door so the work area allotted to Patrol is more private. A wall was removed allowing expansion of the hallway by approximately 60 square feet. North/south traffic through the Department has become less convenient but the gain in space and privacy has made this a small sacrifice. This work was accomplished well within the approved 2013 budget, costing just a few thousand dollars. As part of the Police Department remodel, staff accessed the Defense Reutilization Office at Fort Lewis and virtually new, but surplus work stations for the Patrol Officers were obtained from an office building in Olympia. Total cost of the office equipment was $250, a savings of many thousands of dollars over buying new. The City's general maintenance crew is highly trained in general construction practice, and has admirably performed all previous remodel work within the City Hall facility. All of that remodel work was accomplished using City staff, primarily Marty Lemon, Bob Petty, Al Oman. It therefore makes good sense to continue to utilize in house services to perform a much needed, responsible remodel of the general lobby area with staff who are familiar with the City Hall structure. This action is expected to result in further additional savings. The upgrades will greatly enhance staff's ability to serve the public in a more secure and service oriented manner as well as should increase internal staff productivity. Staff would be happy to provide additional details as necessary. M-3 .70RT COUNCIL DATE: December 17, 2013 TO: CITY COUNCIL NGELES FROM: Nathan A. West, Director Community and Economic Development SUBJECT: WATERFRONT TRANSPORTATION IMPROVEMENT PLAN (WTIP) WEST END PARK 100% DESIGN SUBMITTAL Summary: As part of the Waterfront Transportation Improvement Plan (WTIP), project Staff is providing the 100% design update for the West End Park portion of the project. The design team and City staff are seeking comments and questions from Council at this time in order to finalize construction drawings. Recommendation: Following the review of online 100% West End Park design documents provide comments or concerns to staff prior to close of business December 30, 2013. Background / Analysis: City Council reviewed the 60% design drawings for the West End Park phase of the Waterfront development project on March 19, 2013. Few modifications were made by staff or Council and 100% design documents have been completed. In order to maintain a 2014 construction schedule for West End Park, staff and the design team are making available 100% design drawings for comment prior to close of business on December 30th 2013. Final construction drawings can be accessed at htlp://www.cityofpa.us/WaterfrontDevelopment.htm West End Park is the second phase of the Waterfront Development Project which is part of the Waterfront Transportation Improvement Plan. The first phase known as the Esplanade was successfully completed in September of 2013. Staff plans to advertise for the West End Park bid in January of 2014 with construction anticipated to start in the summer of 2014. As noted in the presentation on the 60% design, the park will include only base features at this time. These features include cultural integration elements, pocket beaches, and the Waterfront Trail connection. Restrooms, windscreens, and the fountain identified in the original concept will be incorporated as part of a future phase. As noted above, few modifications were made, however, some project elements were missing from the engineers estimate provided as part of that review. Most notable are the wind spire elements. At 60% the design was anticipated to cost $2.36M. Due to inclusion of these elements and other AM March 19, 2013 City Council Re: West End Park 60% Design Page 2 minor changes the cost estimate has increased by $120,000 to $2.48M. Staff is undergoing review of the 100% drawings in an effort to reduce costs to the original amount anticipated. An additive bid option has been incorporated in the bid documents and is estimated at $2.6M. This total estimate aligns with the total estimated park cost presented to Council on March 19, 2013. Considering staff efforts to reduce costs we are not providing a formal presentation by the design team for 100% design. Council will be presented with final budget and design details as part of the bid award process, however, there will be limited opportunity for additional changes at that time. Staff is requesting that Council review the online 100% construction drawings and provide comments prior to close of business on December 30th 2013. Staff would like to encourage Council to engage staff for additional questions and information prior to this deadline. M-5 NGELES COUNCIL DATE: December 17, 2013 To: City Council FROM: TERRY GALLAGHER, CHIEF OF POLICE SUBJECT: OFFICE OF COMMUNITY ORIENTED POLICING SERVICES COPS HIRING PROGRAM GRANT #2013UMWX0121 Summary: In June of 2013 the Department applied for federal COPS Hiring Program Grant. On September 27, 2013 the Department was notified that our application had been approved. The grant provides $125,000.00 toward the cost of an entry level officer over a 3 -year period. The local share amount is $119,323.00. The grant, once accepted, requires the Department to hire a post 9/11 military veteran and to retain that veteran for 12 months following the expiration of the grant period. The Department anticipates staff vacancies during the grant period as the result of normal attrition and does not intend to use the grant to expand our authorized work force. Recommendation: Authorize the acceptance of the $125,000.00 COPS Hiring Program Grant and the hiring of one police officer under the terms of the grant. In anticipation of budget reductions being mandated given the City's existing economic challenges and staff vacancies occurring through normal attrition (retirements, etc.) the Police Department applied for a COPS Hiring Program Grant on June 6, 2013. On September 27, 2013 the Department was notified that the application had been approved and that funding for one officer position had been awarded. The estimated amount of federal funds that we are eligible to receive over the three-year grant period is $125,000. Our local cash match is the remaining balance of the cost of one entry level officer over three years — approximately $119,323.00. The grant end -date is August 31, 2016. Both Byron Olson, City CFO, and Police Chief Gallagher have been in contact with the COPS office in respect to the rules of the grant. COPS office personnel have advised the grant can be used to pay for a replacement officer if a current officer should leave during the period of the grant. In addition, hiring can be delayed to accommodate organizational needs. The Police Department anticipates one commissioned staff vacancy occurring in 2013 and as many as two vacancies in 2014. Recruitment of a post -9/11 veteran as required by the grant would commence immediately so that a Civil Service approved hiring list could be established. Hiring would not occur without City Manager approval. The Department has 90 -days from September 27, 2013 to accept the grant (or until December 27, 2013). Tonight, December 17, 2013, is the last Council meeting of the year. Staff recommends that the Council approve acceptance of the COPS Hiring Program Grant 42013UMWX0121 in the amount of $125,000.00 so that a recruitment process can be initiated by the Department. No hiring will occur that results in an increase of the Department's authorized strength. The grant funds must be applied with a decreasing federal contribution and increasing City contribution over the life of the grant. This means we could, for example, substantially fund a new officer in year one of the grant period, and fund at lesser federal but increasing City levels every year thereafter. This is the third COPS grant the Department has received since 2009, representing more than $1.1 million dollars in federal support for our agency. In each case the Department has used the funding to avoid lay-offs given the financial challenges faced by the City. Staff increases have not occurred. 2013 COPS Hiring Progrttni Award Announcement -- Congratulations! Page I ol°'3 From: Office of Community Oriented Policing Services (COPS) [copse sdo,j@service.govdelivery.coni] Sent: Friday, September 27, 2013 11.00 AM To: I"erry Gallagher Subject: 2013 COPS Hiring Program Award Announcement -.. Congratulations! Septeniber 27, 2013 chief of ioffice 'rQj-,y Gallagher Port Angeles Police Depadnient 321 East Fifth Street Peart Angeles, WA 98362 RQ, COPS Hiring Program Grant # 20131„1MWX0 12 1, ORI#WA00501 Dear Chief of'Police Gallagher: Congratulations! On behalf of Attorney General Eric Holder, I am PlQawd to inforrn You that the COPS Office [ias approved Your agency f6l. I officer positions 1.111dCrthe 2013 COPS Hiring Program wjv). 'rhe eslimuled all 10 Lin t of federal funds to be awarded to Y0111'jUrisdiction over the three-year grant period is $125,00( .00. Y01.11, local cash match will be $119,323.00. Your agency may use 0-11) grant funding to hire new officers or rehire officers who have been laid off", or art,, scheduled to be laid offon as specific futurc date, as a result oflocal budget cuts, oil or after the official grant award start date. Please now that any changes, to the awarded hiring categories require an officialreview and approval by the COPS Office, To officiallyaccept and begin your COPS Hiring Program grant, your agency must access. 1,,vwW'C01')8'01Sdojx'oV and select the Account Access link, in the upper right corner to log in, review, arid electronically sign the Award I)ocunicnt (including 1rantTorms and Conditions) and any special condition�� as applicable, Your Award Document will be placed in your account and available to you in carly October. In addition, iryouragency was awarded funding lOr SChO01 rCS0L1:1-000ffiCCJ-S, a Memorandum of" Understaixiing (MOU) must be signed by the law enforceiricnt Qxecut iveand designatedrepresentativQ for the s0iool/school district an(,[ subunitted to the COPS Office for review Prior to the drawdown of grant funding, In order to electronically sign your Award Docurrient, the appropriaw Account Roles with E-Signaftfre and User Permissions rrium be established and assigned in the COPS Agency Portal. The Agency Portal InStRICtiOn Manual avaikible on the COPS website at content"A)SCL -oil ide.LAChas been enhanced to include a mm Quick Step (judde. This guide will provide YOUr agency with all of the inforination needed to successfidly establish Account Roles and assign User Permissions in preparatk,)n tosign. theAward Document, as well as managernally aspects of yol.jr COPS grant onlirie. ])lease review and follow these Steps carefully, as this is the only method for signing and acc(pting your Award Docturient. fi1e://L\My DocumentsTity Coun ill Corr espondence\201 3\2013 COPS Hi... 12/1.1./2.(:'11.3 2013 COPS Hiring 11rograrn Award Announcement .... Congratulations! Page 2 of 3 The (-J1P grant award start date is September 1, 2013, Theretbre, your agency can be reitribursed for allowable and approved expenditures made oil or after this (date. Please be advised that starve of your requested iterns may not have been approved by the COPS Office during the hudget review prkwess, When you receive your award package, please carefully review your Financial Clearance MenlorandUrn (1"Cm) to deterinine Your approved budget, as grant funds may only be used for approved items. The FC: M will specify tliQ final award amOlUnt, and will also identify any disallowed costs. We stroingly encourage you to visit the (,,'IIP inflot'lltation page at, h(tj);//coL)s.usdoj,gov/I I )efault.asp?Itqrn=2'367 to access asupplernental online award packagQ that contains variety ofimportantand hell.)Rfl doclurients that will assist You with the implementation of your grant, including the 2013 CI IP Grant 0wiler's, Manual, which Specifies the programmatic and financial terms, conditions, and requirements of your grant- Please print Out as copy of" your application and maintain it with your grant file records, As it reminder, all positions awarded under CUIP (or an eqUal mlll:iber ofveteran oft -kers) must initiate or enhance community I)oliQit)g in accordalwe with the community policing plan as described within Section 6 of your application, If, for zany reason, your agency finds that your community policing plans have significantly changed fi-orn those outlined in your application (e.g., because YOU received fewer officers than originally requested and thus mustalter the SCOIV Ofyk)(IrCOI)IMUllity policing phllls), I)ICasC revise the plan accordingly and submit it: to the COPS Office for review and approval. ,As pall ofthe 2013 COPS Hiring Program, your agency will be required to subilflt quarterly Federal Financial Reports (SF -425) as well its quarterly program progress reports, grantees should be prepared to track and report Cl IIP funding sepa ra te ly 15,0111 other funding sources (including other COPS and federal grants) to Qnsan,Q accurate financial and programmatic reporting can a timely basis, Your agency should ensure that yen have (blanciaf internal controls in place to monitor the use ofCI,IP funding and ensure that its (Ise is consistent: with tile, grant terms and conditions. In addition, your agency will be requirQcl to complete the Corninunity II)olicing Self -Assessment Tool (Cl) -SAT) at the beginning and again towards the end ofthe grant award period. Also, please remc:lriber that grantees must retain all sworn officer positions awarded under the 2013 grant for a mininlurn of 12 montlis Following the 36 -month fedcral funding period, The retained (.'.'I-1P-fundQd poiition(s) slumld beadded to )((:)Lll' law enforceinent budget with stateand/or local runds, over arld above the numbQr of locally -funded positions that WOUld have existed in the absence cif the grant,. In YOUr 2013 (TIP grant, application, your agency wasrequired to affirm that it plans to retain the additional officer positions awarded following the expiration ofthe grant, and, to identify the planned sources of reteation funding. If" during the life 01,11he grant, You have cluestions, regardfilg the retention requirQimnt: or your retention funding sources, please contact the COPS Office for assistance. We look forward to working with your ag!,CIICY ill a, I)1-0dUCtJVC partnership to further your community ))QliQillg efforts. If You have any (ILIOStiOnS about YOUr g1lint, please do not hesitate to call your Grant Program SPQCi8IiSt llltMigh, the COPS ()fficc Response (enter at 1,800,42 1,6770, Sincerely, JOSIRia A. Eclerheinler Acting Director file:81AMy DocumentsTity Council Correspondence\2013\2013 COPS Ili... 12/11/2013 Community (")riented Policing Services - Agency Portal Page I of" 2 ABOUT NEWS & WFNI'S GIRANIS & FUNDING RESOURCES TRAINl!NG CAREERS I Agency: Poll AngrOvs Poficp Department QWA00501) GRANT' MANAGEWENT &92�p (,km WQ DETAIL.F, Ll jz� HOME . ....... .. ..... . ..— -------------- T. Grant Nunitorr Program Type IrdWil Award Daw Last Modified Date Glea of End Dato Status AGCOUNT INFORMATION . . .... ............. ......... . ....... . ...... . ....... . 20131,JMWX0121 . . . . . ................ . -- ----- —111-111,11", — ............. C913W201 lip '3 . . .. ........ I— . ............. . .. . . - — -- --- -- ------ 91=200 12olo . . . . . ................ ............. AGENCY INFORMATION (.)RA N T f.1ETAILS BUDGET SUMMARY 11-1-1111,11, Bu(4�61 Categuey 11; ...... ........................... — ategory Tobot Awarri Amount $125,00000 AGENCY USERS A Sworn Officer I'los0lons: $183,126.00 Renwinlvig Qaljnqa$0.00 Sworn Officer Fringe rwjwfit* $61,197,00 AGENCY CONTACTS As Of Dale: '11/26/2013 toWl P`ropicl Amount $244,$2$.00 APPLICATIONS 01ftcors flwardeT Tolal Fodbrr�G SKwo Amok t $I�p& ,,000 00 lkftl PNW.Wd Aeon—MN Pwiinfll Caleg(?d'y: Total Local S hnu) Arn pl;mj $11 9 +23,00 GRANTS MANAGEMENT Now � liro�, 1 Rohror, -proviollmy (NIAP flwpldl A k - 11,d,,,l Ml L all Off . . ................................ . ........... . . -------- ........... . . Rahrm, Sdwt ftjled for 0 Uncalegorized Lll1yofk, Active Problem Typo ...... .... . .... ...... ............ . ACTION . . ............ Modify Extend wiffideaw confivilud Cancel Sign Mod Mod Award https://portal. cops.usdoJ.gov/GrantManagernent/Modifcations/BudgetSu... 11/26/2013