HomeMy WebLinkAboutMinutes 12/17/2013CITY COUNCIL MEETING
Port Angeles, Washington
December 17, 2013
CALL TO MEETING
Mayor Kidd called the regular rneeting ofthe Port Angeles City Council to order at 6:00 p.m.
ROLL CALL
Members Present: Mayor Kidd, Deputy Mayor Collins, CooncUmombom Bruch, Di Guilio, Downie, Nelson and
Members Absent: None.
Staff Present: Manager McKeen, Attorney Bloor, Clerk Hurd, C. Delikat, K. Bogues, C. Fulton, T. Gallagher, B.
Olson, N. West, D. Bellamente and B. Braudrick.
PLEDGE OF ALLEGIANCE
Fianna Brown, Mayor for A Day, lcd the Piedge ofAllegiance to the Flag.
CEREMONIAL MATTERS, PROCLAMATIONS & EMPLOYEE RECOGNITIONS
1. Mayor For A Day Recognition
Mayor Kidd presented Hanna Brown, Port Angeles Stevens Middle School student, with a Certiflcate of Recognition
for her essay contest win and designation as "Mayor For a Day" for December 17, 2013.
2. O000gnkiou — Coonoi|momherBrookcNu|onn
Mayor Kidd presented Councibnemhcr Nelson with a Certificate of Recognition for her four years on the City
Council and thanked her for her dedication and service to the community.
Mayor Kidd recessed the meeting for a break at 6:07 p.m. The meeting reconvened at 6:19 p.m.
PUBLIC COMMENT
William Hunt, 438 Lopez spoke in opposition to removing trees at Lincoln Park and stated the Port ofPort Angeles
should have expanded the airport to the west.
Dan Maguire, Director ofJuan de Fuca Foundation for the Arts, spoke in favor ofpurchasing an event tent with
Lodging Tax Funds for use in the upcoming West End Park planned as part of the Waterfront Transportation
Improvement Project.
LATE ITEMS
Manager McKeen added the COPS Grant acceptance to the agenda under the Finance Section, K5.
CONSENT AGENDA
Mayor Kidd pulled Consent Agenda items OPSCAN Engineering Study, and Audio Visual and Sound Equipment
Upgrades for Council Chambers and Jack Pittis Conference Room, for further discussion at the request of
Councilmember Bruch.
1t was moved by Nelson and seconded by Downie to app h Consent Agenda o`include:
1. City Council Minutes: November lV"', December ]", and December l0"`, 2013
2. Expenditure Approval List: 11/23/2013 to 12/06/2013 for $4,560,372.35
3. Olycap Senior Nutrition Program Agreement /Approve
4. Underground Cable Replacement, Project CL02'2O|L/ Final Acceptance
5. C Street Bxteouion/8to,mv/No, Rehabilitation, Projects GO02'2003,VVT02'2OOV`DKO2'2O|l/Final
Acceptance
PORT ANGELES CITY COUNCIL MEETING — DECEMBER 17, 2013
6. 2O|2 Alley Paving, Project TK04-05/Final Acceptance
7. Olympic Peninsula Humane Society Contract / Approve 2014 Services Agreenient with OPHSfor $41,648
8. Lodging Tax Advisory Coinmittee Appointment / Appoint
9. Electric Utility Easements/Approve
10. WSDOT Reciprocal Maintenance Agreement Arnendrnent No. 1 and 2014 Task Assigninent/Approve
11. 8/ormwuocr Education and Outreach Services 1ntednoa| Agreement vvithKimupCouniy/A8mnvc/x/crlocal
Agreeinent with Kitsap Counly in an annua/ wnount 110110 exceed $8,290
12. Utility Advisory Cornrnittee — Medic 1 Representative/ Appoint
13. Port Angeles Fire Departrnent Purchasing Agreement — Defibrillator / Authorize the City Manager to sign a
Purchasing agreement as consistent with recommendation...Approve Interlocal Agreement with National
Purchasing Pariners and Purchase Agreemenl with Zoll Medical Corp. for $34, 401.26
14. Port Angeles Fire Department Purchasing Agreement — Thermal Imaging Cameras / Approve Purchase
Order with SeoNes/n,xFirefighting Equipment /n the amount o/$388V4
Motion carried 7-0.
15. OPSCAN Engineering Study/ Approve contract with ADCOMA4 Engineering Company Pr $73,350
Police Chief Gallagher provided a brief explanation of the advantages of working with ADCOMM Engineering
Company to conduct the study now, and described how this would provide needed information regarding
regionalization between the Jefferson and Clallam County dispatch centers. Council discussion followed.
It was moved by Collins and seconded by Nelson to:
Authorize the City Manager to sign a contract, and make minor modifications as necessary, with ADCOMM
Engineering Company in the amount of$73,]50.0U.
Motion carried 7-0.
16. Audio Visual and Sound Equipment Upgrades for Council Chambers and Jack Pit-Hs Conference Room /
Approve purchas agreelnent with A VI-SPL, not 10 exceed $35,99925
Clerk Hurd provided u brief explanation regarding the upgrades needed for both the Council Chambers and Jack Pittis
Conference Room, and stated the upgrades were included in the 2013 Budget and have been planned for a few years.
Chief Financial Officer Olson noted the Council had also approved of the project as part ofthe Capital Facilities Plan
adopted earlier in 2013. Council discussion followed.
It was moved by Di Guilio and seconded by Downie to:
Authorize the City Manager to sign a purchase agreement with AV/'SPL for the equipment specified in the exhibit
attached to this memo in an amoun not to exceed $35,999.25, and to make minor modifications to the agreement as
may be necessary.
Motion carried 7-0.
ORDINANCES
1. 2013 Budge Amendment 113
Chief Financial Officer Olson introduced the proposed amendment and described many of the changes being made,
explaining the need for the amendment.
Mayor Kidd conducted a second reading ofthe ordinance by title, entitled
ORDINANCE NO. 3492
AN ORDINANCE of the City of Port Angeles, Washington, amending the 2013 budget and funds.
It was moved by Nelson and seconded by Di Guilio to:
Adopt the ordinance as read by title.
Motion carried 7-0.
Page 2 of 5
PORT ANGELES CITY COUNC MEETING — DECEMBER l7,20|3
2. 2013 Fund Management
Chief Financial Officer Olson provided a brief explanation of the need to close funds and make changes to others.
Mayor Kidd conducted a second reading ofthe ordinance by title, entitled
ORDINANCE NO. 3493
AN ORDINANCE ofthe City Council of the City ofPort Angeles, Washington, managing special funds o[the City,
and discharging funds froin the 2001 General Obligation Bond Refunding Fund (Fund #21 1), authorizing closure of
Water Tr aUncrt Plant Fund (#412) and the Cultural Resources Fund (Fund #504), and amending the Solid Waste
Utility fund, Ordinance 2317.
It was moved by Nelson and seconded by Downie to:
Adopt the ordinance as read by title.
Motion carried 7-0.
OTHER CONSIDERATIONS
1. Capacity Provisioning Inc. Agreement
Manager McKeen provided u brief history regarding the City's current contract with Capacity Provisioning Inc.
(CPI), for fiber network connections and services, and CPI's plans to sell their company. He discussed the City's
alternatives regarding the sale of CPI and the current purchase offer from Wave Broadband to buy CPI.
Lee Afflerbach, with Columbia Telecommunications Company provided a PowerPoint presentation regarding the
City's options to move forward with telecommunication services. He recommended moving forward with the current
offer from Wave Broadband which would extend the City's current contract with CPI for seven more years under a
contract with Wave Broadband. Council discussion followed.
It was movetl by Downie and seconded by Nelson to:
Approve the attached Memorandum ofunderstanding and authorize the City Manager to make minor modifications
as necessary. Council discussion followed.
Motion carried 7-0.
2. Port Angeles Regional Chamber ofComrnerce Senii-Annual Report
Port Angeles Regional Chamber of Commerce Executive Director Russ Veenema provided a brief presentation
regarding the Chamber's Semi-Annual Report. Council discussion followed.
3. Lodging Tax Advisory Cornmittee Recommendation
Community and Economic Development Director West thanked the Lodging Tax Advisory Committee members for
their service and discussed the 2014 Applications for Funding received by the committee. He described the
Committee's recommendation from the October 24, 2013, committee meeting, and stated the committee had plans to
rneet more frequently in 2014. Council discussion followed.
It was moved by Downie and seconded by Di Guilio to:
Approve the Lodging Tax Advisory Comrnittee Budget as recornmended.
Motion earried 4-3, with Whetharn, Kidd and Bruch voting in opposition.
Manager McKeen provided a brief update regarding economic development and tourism related activities funding,
stating staff has been involved in recent discussions regarding increasing efficiencies and effectiveness as well as a
meeting between the funding partners in our area.
Mayor Kidd recessed the meeting for a break at 8:36 p.m. The meeting reconvened at 8:46 p.m.
Page 3 of 5
PORT ANGELES CITY COUNCIL MEETING — DECEMBER 17, 2013
FINANCE
1. Grant Approval for le and N Street Overlay Improvements
Public Works & Utilities Director Fulton stated the City recently received a grant approval for the 18'h Street and N
Street Overlay Improvement Project. He described the funding percentages, stating the City would be responsible for
8% of the project's expenses totaling $125,000. Council discussion followed.
It was moved by Nelson and seconded by Collins to:
Accept the grant for the 18'h and N Street Overlay Improvements and authorize the City Manager to execute the grant
and other documents required to obtain funding assistance for the project, and 2) authorize the Public Works and
Utilities Department to negotiate an interlocal agreement with Clallam County Public Works Engineering for the
design of the project. Council discussion followed.
Motion carried 7 -0.
2. 2014 Cultural Resources and Archaeological Services Agreement
Director West provided a brief history of the City's efforts to prioritize cultural resources over the past seven years
and discussed the City's plans for continuing this without an in -house archaeologist. He described the proposed
agreement and the City's plans to use the agreement on numerous upcoming and current projects. Council discussion
followed.
It was moved by Di Guilio and seconded by Bruch to:
Approve and authorize the City Manager to sign an as needed agreement with SWCA Environmental Consultants for
cultural resources and archaeological services in the not to exceed amounts of $112,000, for calendar year 2014, and
$70,000 for calendar year 2015, and to make minor modifications to the agreement, if necessary.
Motion carried 7 -0.
3. Rayonier Diffuser Repair /Modification, Project WW08 -2008 (US06 -01), Change Order 2
Director Fulton described the proposed modification to the existing contract stating the project developed unforeseen
conditions which can be common in underwater conditions. Council discussion followed.
It was moved by Downie and seconded by Whetham to:
Approve and authorize the City Manager to sign Change Order No. 2 of the construction contract with Richard
Phillips Marine, Inc., for CSO Phase 1, Rayonier Diffuser Repair /Modifications Project, in the not to exceed amount
of $50,000, including applicable taxes.
Motion carried 6 -1, with Bruch voting in opposition.
4. Port Security Grant Funding
Director West referred to the receipt of a 2009 FEMA grant for the purchase and installation of security cameras to be
placed in the Port Angeles waterfront area. Funding for the grant was delayed causing equipment costs to drop
saving the Police Department $100,000. Director West seeks to re- appropriate remaining funds to existing FEMA
Port Security Grant projects. Fire Training Officer Bogues spoke about the Waterfront Transportation Improvement
project and the need to upgrade the emergency radio system currently used by the Clallam County Fire District #2.
Council discussion followed.
It was moved by Nelson and seconded by Bruch to:
Authorize the City manager to approve the re- appropriation of approximately $100,000 of pre - approved FEMA Port
Security Grant funding. These funds will be used to augment existing FEMA Port Security Grant projects currently
being undertaken by the Community and Economic Development and Fire Departments.
Motion carried 7 -0.
5. COPS Grant — Added as Late Item
Police Chief Gallagher stated the Police Department recently received a COPS grant and asked the Council to accept
the grant and authorize the hiring of an additional officer. He explained the City needed to accept the grant by
December 27, 2013, and the City planned to replace some officers in the future. He also clarified the City would only
hire additional officers if it was in the best interest of the City. Council discussion followed.
Page 4 of 5
PORT ANGELES CITY COUNCIL MEETING — DECEMBER 17, 2013
It was moved by Nelson and seconded by Downie to:
Authorize the acceptance of the $125,000 COPS Hiring Program Grant and the hiring of one police officer under the
terms of the grant. CDF.
Motion carried 6 -1, with Bruch voting in opposition.
CITY COUNCIL REPORTS
Councilmember Nelson thanked her family for their support during her campaign and service on the Council. She
also thanked Council, staff and the community as well.
Councilmember Whetham thanked Councilmember Nelson for her service and stated he would be at the Saturday
Farmers' Market on January 4'h.
Councilmember Downie also thanked Councilmember Nelson for her service.
Mayor Kidd thanked Councilmember Nelson for her service and notified Council of the recent article featuring the
City of Port Angeles in the Association of Washington Cities' City Vision Magazine.
Deputy Mayor Collins thanked staff for a wonderful Employees Association Holiday party, and spoke regarding his
attendance at a recent water rights presentation at Peninsula College, an Eco- system Recovery Network meeting, and
an upcoming Economic Development Council meeting this Thursday. He also thanked Councilmember Nelson for
her service on the Council.
Councilmember Bruch thanked staff for a wonderful Employees Association Holiday party, and thanked
Councilmember Nelson for her service. She also agreed to accompany Councilmember Whetham at the January 4'1'
Saturday Farmers Market.
Councilmember Di Guilio thanked Councilmember Nelson for her service on Council.
INFORMATION
Manager McKeen spoke regarding the reports in the packet, and had Police Chief Gallagher, Chief Financial Officer
Olson and Community and Economic Development Director West provide an update regarding the City Hall
improvements. Director West also provided a brief overview of the WTIP West End Park 100% Design. Council
discussion followed.
EXECUTIVE SESSION
It was determined there was no need for an executive session.
ADJOURNMENT
Mayor Kidd adjourned the meeting at 9:47 p.m.
Page 5 of 5
Jane E Hurd, City Clerk