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AMENDMENT NO. 4 TO THE
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE
THE CITY OF PORT ANGELES
AND
ASPECT CONSULTING, LLC.
PROJECT SW08-01
RELATING TO: PORT ANGELES LANDFILL POST-CLOSURE CONSULTING
ENGINEERING SERVICES AND PERMIT COMPLIANCE SERVICES""
THIS AMENDMENT NO. 4 is made and entered into this day of skin by
and between THE CITY OF PORT ANGELES, a non-charter code city of the State of
Washington, (hereinafter called the "CITY") and Aspect Consulting, LLC., a
Washington Corporation (hereinafter called the "CONSULTANT").
WHEREAS, the CITY entered in to an AGREEMENT with the CONSULTANT on
October 27, 2008, (the AGREEMENT) and
WHEREAS, the CITY desires to amend the AGREEMENT to amend the Scope of
Work, Budget, and Time of Performance.
NOW, THEREFORE, in consideration of the representations and the terms, conditions,
covenants and agreements set forth in this AMENDMENT, the original AGREEMENT
is hereby amended as follows:
1 REVISED SCOPE OF WORK
The amended scope of professional services to be performed and the results to be
achieved by the CONSULTANT pursuant to the AGREEMENT shall be amended to
read as shown in the attached Exhibit A to Amendment 4. The Scope of Work shall
include all services and material necessary to accomplish the work.
11 TIME OF PERFORMANCE
The work for all Tasks shall be completed by April 30, 2016. All work shall be
completed in accordance with the schedule set forth in Exhibit B of this Amendment.
III MAXIMUM COMPENSATION
The CONSULTANT'S total compensation and reimbursement are stated in the
attached Exhibit B of this Amendment. The maximum compensation amount,
referenced in Section VI of the Agreement, is amended from $438,218.72 to
632,746.64, an increase of$194,528.92. The budget for any Task may be further
adjusted by mutual agreement without an amendment to the Agreement, as long as the
maximum compensation amount of$632,746.64 is not exceeded.
Professional Services Agreement, Page 1 21512014
SW08-01, Amendment No. 4
IV EXHIBITS AND SIGNATURES
This Amendment, including its exhibits, constitutes the entire Amendment,
supersedes all prior written or oral understandings, and may only be changed by a
written amendment executed by both parties. The following updated exhibits are
hereby made part of this Amendment"
Exhibit A- Scope of Work
Exhibit B — Budget Summary
Exhibit C— Consultant Labor Costs and Non-salary Reimbursable Costs
Exhibit D— Schedule for Amendment 4 Deliverables
Except as modified herein, the original Agreement and Exhibits A through D shall
remain in effect.
In WITNESS THEREOF, the parties hereto have executed this Amendment No. 4 to
the Agreement as of the day and year first written above.
CONSULTANT CITY
ASPECT CONSUL-UNG Z 14 CITY OF PORT ANGELES
Jo .
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BY: Gtz' BY:
CITY MANAGER
TITLE:
SIGNATURE DATE:
SIGNATURE DATE:
APPROVED AS TO FORM:
BY:
CITY ATTORNEY
ATTEST:
BY: oe
CLERK
Professional Services Agreement, Page 2 2/5/2014
SW08-01,Amendment No.4
EXHIBIT A
Professional Services Agreement SW08-01
Amendment 4
SCOPE OF WORK
BACKGROUND
The Port Angeles Landfill has been owned and operated by the City of Port
Angeles (City) since 1979. The original landfill area was closed in 1983 under
WAC 173-301. The second area was closed in 1990 under WAC 173-304. Both
the 301 and 304 cells are unlined. The third developed area was lined, and is
approximately 11 acres total. This area was closed in October 2007 under WAC
173-351. The landfill is now completely closed. All waste is transferred to a site in
eastern Oregon. The Port Angeles Landfill (PALF) is now regulated by a Landfill
Post Closure Permit issued by Clallarn County Department of Environmental
Health and Human Services (CCEHS) on August 29, 2008. The Post-Closure
Permit references the March 2008 Port Angeles Landfill Post Closure Plan. The
Post-Closure Plan details the monitoring and maintenance requirements for the
landfill in its post-closure period. This scope of work is based on those
requirements.
Amendment 4 to the Professional Services Agreement SW08-01 extends the work
in support of PALF Post-Closure Permit compliance through April 2016. The tasks
that will be performed as part of this amendment are summarized in the following
scope of work.
The budget for these services is presented in Exhibit B on a per-task basis.
Project invoices will be submitted to the City allocating incurred labor and expense
costs at the task level. Consultant travel to the City will be at the request of the
City, and will be a reimbursable expense to be charged against the applicable
task.
TASK 1 —COMPLIANCE AND REPORTING SUPPORT
This element of work will provide regulatory reporting and permit coordination for
landfill post closure operations. Work will include assisting the City with the
preparation of routine reports for submittal to CCEHS, to the Washington State
Department of Ecology (DOE) and other regulatory agencies. Reporting will be
compiled so as to achieve compliance with the Landfill Post Closure Permit and
the Criteria for Solid Waste Facilities (WAC 173-351).
Professional Services Agreement, Page 3 2/6/2014
SW08-01, Amendment No. 4
Task 1.1 — Groundwater Reports
Objective:
To assist the City with regulatory reporting related to groundwater monitoring as
required by CCEHS and DOE.
Activities:
1. Preparation of the Semiannual Groundwater Monitoring Results Reports for
2014 and 2015 (two reports per year). The City will perform the
groundwater sampling and provide the Consultant with a copy of all
relevant field forms and analytical data. The Consultant will perform the
following:
a) Compile and maintain a database of the leachate, seawall
fluid, and groundwater monitoring analytical results.
b) Compare the groundwater data to the groundwater quality
standards and perform appropriate statistical comparisons.
c) Create time series plots, trilinear diagrams, stiff diagrams,
and potentiometric maps.
d) Calculate cation/anion balances, groundwater flow
directions, and rates of flow.
e) Evaluate the leachate and seawall fluid data.
f) Prepare a written report, signed and stamped by the
Consultant, summarizing the methods, results, and
recommendations for the monitoring program.
g) Provide a CD with the written report that includes electronic
deliverables of source files.
2. Preparation of the Annual Groundwater Monitoring Reports for 2013, 2014,
and 2015. The annual reports will be prepared by the Consultant and will
include the following for both the 351 and 304 compliant landfill cells:
a) A summary of engineering and monitoring activities for the
previous year.
b) Tables of the leachate, seawall fluid, and groundwater
monitoring results.
c) Comparison of the groundwater data to groundwater quality
standards, and notification of any exceedances.
d) Review of time series plots for select leachate indicator
parameters.
e) Statistical comparisons and notification of any exceedances
of the Upper Prediction Limits (UPLs), or statistical
increases in analyte concentrations.
f) Analysis of well geochemistry based on trilinear plots of
major element composition, stiff diagrams, and cation/anion
balance.
Professional Services Agreement, Page 4 215/2014
SW08-01, Amendment No. 4
g) Calculation of groundwater flow rate and direction based on
potentiometric surface contour maps of groundwater level
data.
h) An evaluation and recommendation of leachate indicator
parameters to be used for subsequent statistical analyses.
i) Update of UPI-s to include recent groundwater quality data.
j) A summary of the results and recommendations for
subsequent monitoring activities.
k) A CD that includes electronic deliverables of source files.
Assumptions:
1. The City will collect all groundwater samples and will contract for all
required laboratory analyses. The City will provide the Consultant with
copies of all laboratory and field data sheets for the sampling period.
2. One round of comments from the City will be required to finalize the
Semiannual and Annual reports. In addition, there are likely to be
comments from the regulatory Agencies to which Consultant must respond.
3. The results of the semiannual reports will be discussed via a conference
call and a meeting will be held with the City to discuss the results of the
annual reports.
Dellverables:
Draft and final versions of the following reports:
2013 Annual Groundwater Monitoring Results Report
2014 1st Semiannual Groundwater Monitoring Results Report
2014 2nd Semiannual Groundwater Monitoring Results Report
2014 Annual Groundwater Monitoring Results Report
2015 1 st Semiannual Groundwater Monitoring Results Report
2015 2nd Semiannual Groundwater Monitoring Results Report
2015 Annual Groundwater Monitoring Results Report
Task 1.2—Seawall Monitoring Report and Beach Monitoring
Objective:
To assist the City with regulatory reporting related to monitoring of the seawall,
beach erosion, and beach morphology as required by CCEHS and the
Washington Department of Fish and Wildlife (WDFW). The seawall was
constructed in 2006 and 2007, and the monitoring and maintenance requirements
are detailed in the Post-Closure Plan, Appendix 13, Operations and Maintenance
Plan for Toe Protection and Beach Nourishment.
Activities:
1. Review of pre- and post- project transects, and transect analysis reports.
Review of visual inspection reports and vertical and oblique aerial
photography.
2. Compile a single report summarizing the 2012, 2013, and 2014 beach
survey transect data, including a summary of the 2012 beach nourishment.
Professional Services Agreement, Page 5 2/5/2014
SW08-01,Amendment No. 4
3. Technical support in negotiations with the Corp of Engineers regarding
permitting issues.
4. Preparation of the 2015 Annual Beach Morphology Monitoring Report. The
Annual Report will analyze all transect data, visual inspection data and
aerial photography to determine the changes in beach morphology due to
the seawall. Make recommendations for replacement of beach nourishment
material, if necessary.
Assumptions:
1. The City will contract separately with the surveyor to provide transect data.
Data will be provided to the Consultant.
2. The City will provide visual monitoring data to the Consultant.
3. The City will contract separately for aerial photography, and will provide the
data to the Consultant.
4. A beach monitoring site visit will be made by the Consultant on an annual
basis (2014 and 2015).
5. One round of comments from the City will be required to finalize the Beach
Survey Transect Summary Report and the 2015 Annual Beach Morphology
Monitoring Report.
Deliverables:
Draft and final versions of the following reports:
Pre-construction Beach Morphology Monitoring Report
2015 Annual Beach Morphology Monitoring Report
Task 1.5— Operations Support for the Landfill Gas (LFG) System
Objective:
To assist the City with the operation and maintenance of the LFG collection
system, flare system, leachate collection system, and other related engineered
systems.
Activities:
1. Review the LFG collection system monitoring data, including blower and
flare performance, following each event (monthly). Analyze the LFG
collection data to optimize methane collection and flare operations.
2. Recommend target flows for each of the individual LFG collection points
during the next event via email each month.
3. Provide a quarterly status update summarizing LFG collection efforts in the
304- and 351-compliant landfill cells. The quarterly memoranda will include
descriptions of the following:
a. Work performed during the reporting period;
b. Results of performance analysis, including the following (as
necessary):
i. LFG migration monitoring and control;
ii. LFG collection monitoring and concentrations;
iii. Leachate monitoring and control; and
iv. Cover system monitoring and maintenance.
c. Anticipated work to be performed during the next period; and
Professional Services Agreement, Page 6 2/5/2014
SW08-01,Amendment No. 4
d. Recommendations, including the following (as necessary):
L Strategic changes in LFG collection;
ii. Strategic changes in flare operations; and
iii. Equipment modifications, repairs, and/or upgrades.
4. Annual site visit to inspect the condition of the LFG collection and leachate
collection systems.
Assumptions:
1. Includes up to one additional as-needed site visit per year(2014 and 2015).
2. Includes a contingency for response to cell stabilization effects on LFG
collection and/or flare operations.
Deliverables:
Monthly e-mail deliverables.
Draft and final versions of the following reports:
1st Quarter 2014 LFG Collection and Flare Operations Update
2nd Quarter 2014 LFG Collection and Flare Operations Update
3rd Quarter 2014 LFG Collection and Flare Operations Update
Ott' Quarter 2014 LFG Collection and Flare Operations Update
1 st Quarter 2015 LFG Collection and Flare Operations Update
2nd Quarter 2015 LFG Collection and Flare Operations Update
3rd Quarter 2015 LFG Collection and Flare Operations Update
Ott' Quarter 2015 LFG Collection and Flare Operations Update
TASK 2 — MAINTENANCE SUPPORT
This element of work will provide support for unforeseen issues which may
develop at the landfill.
Professional Services Agreement, Page 7 2/5/2014
SW08-01,Amendment No. 4
Exhibit B
Budget Summary
Original
Contract Amendment
Amount I TOTAL Amend 2 TOTAL Amend 3 TOTAL Amend 4 TOTAL
COMPLIANCE XND'
Task MONITORING
I SUPPORT
Task
1.1 Groundwater Reports ...................
Biannual(midyear)
Groundwater
19,124,00
,A,ep $8,000 $34100 $53,224.00 $34 144.22
...... 9A $26,100 $87.368.22
Annual Groundwater
1.1.2 Monitorin Re ort $13,500 $29 900 $43,400 $15000 w�mS58�400 $ ozoq $871907.00 $48,142.68 $136,049.68
Seawall Fluid Report
1.1.3 Addendum $8000 $7500 $15.500 15JI00 0 $15 500-0-0 $15
500.00
....................
Seawall Monitoring
Task Report and Beach
1.2 Monitoring
Analysis of trdnsWi................. ----------
data,tech memo and
1.2.1 rccommcndatio!M,tone S9000 $5,800 $14,800 . 5000. 519,800 512,670,00. 470..00 $32 4Xq0
Beach Monitoring Site
1.2.2 Visit 1;7 526 26 $7526.26
Annual Beach
Morphology Monitoring
1.2.3 ekLft $8,000 $10,300 $18,300 $9000 $27,300 w$211159.00 $48,459.00 $3173705 $80 196.05
Beach Monitoring
1.2.4 Re aLato y Sunoft ........... $8501.74 $8 501,74
...
.................
1.3 Evaluation of MW 3 $6000 $6000 0 $600...0.00 0 $ 00.00
.. .....
Evaluation of
Environmental
Monitoring of the 304
1.4 Com liant Land ill $8000 $8000 0 $800000 0
__$8 000.00
Operations Support for
1.5 the Landfill Gas System $7,000 $
17fflO $44,658.72 $ 1,658.72 $46147697 $98,135.69
Task MAINTENANCE— ......................
2 SUPPORT $13 000 7200Q. 6000 $6,00q.. 512,000 $12,000.00 $24 000.00 18 W0,00 54 00.00
Task —MACRO-ALGAE
3 SURVEY $0 $611000 611j000. $0 $6,1000 $50 000.00 $1111000.00 $111,000.00
TOTAL $58 000
$64,00 0100 $18911872 $438,218,72 Si94 28,92 $632 747.64
Notes:Time for project management has been included in the individual technical tasks.
The 2014-2016 costs are based on the Updated 2013 Labor Rate Schedule,dated June 14,2013,and include a 3
percent escalator for work performed in 2014 and a 6 percent escalator for work performed in 2015 and 2016.
End of Exhibit
Professional Services Agreement, Page 8 2/5/2014
SW08-01,Amendment No. 4
Exhibit C
Consultant Labor Costs and Non-Salary Reimbursable Costs
(2014 performance year)
All Inclusive Hours Billing Rate
Labor Lpa"e :q!y Minimum Maximum
A. Principal 194.58 272.51
B. Senior Associate 163.76 195.32 ww.......
. .......
C. Associate 138.02 167.04
D. Senior 120.7 139.96
E. Senior Pr ct 06.26 ........... 128.82
95.35 114.55
G. Senior Staff 73.53 91.77
7
H. Staff 71 65
..............3....8........................
.
I. CAD Drafter 66.76 W 104.64
J. GIS Technician 97.1 104.64
K. Sr. Technical Editor 111.5 114.85
L. Project Assistant 58.18 86.7
Invoiced labor rates may be less than the minimum rates shown per job
classification, but cannot exceed the NTE rate per job classifications.
All direct non-salary costs will be invoiced without mark-up.
End of Exhibit
Professional Services Agreement, Page 9 2/5/2014
SW08-011, Amendment No. 4
Exhibit D
Schedule for Amendment 4 Deliverables
Task 1—Compliance and Reporting Ongoing through contract term
Support
Task 1.1—Groundwater Reports-(Two Groundwater report for 351 cells due 90 days after the
Groundwater Semiannual Reports per Year sampling event. Groundwater report for 304 cells due 90
and one Groundwater Annual Report per days after the sampling event.Annual Reports are due
year) April I"of each contract year.
.............................
Task 1.2—Seawall Monitoring Report& Data analysis due 90 days after survey.Annual report
Beach Monitoring due by April lt of each contract year.
...........
Task 1.5-Operations Support for the Ongoing through contract term
Landfill Gas
Task 2—Maintenance Support Ongoing through contract term
End of Exhibit
Professional Services Agreement, Page 10 2/5/2014
SW08-01, Amendment No.4