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Home My WebLink AboutMinutes 04/01/2014 CITY COUNCIL MEETING Port Angeles, Washington April 1, 2014 CALL TO ORDER SPECIAL MEETING: Mayor Di Guilio called the special meeting of the Port Angeles City Council to order at 5:24 p.m. ROLL CALL: Members Present: Mayor Di Guilio, Deputy Mayor Downie, Councilmembers Bruch, Collins, Gase, Kidd and Whetham. Members Absent: None. Staff Present: City Manager McKeen,Attorney Bloor,Clerk Hurd and P. Lusk. EXECUTIVE SESSION: Based on input from Attorney Bloor, Mayor Di Guilio announced the need for an Executive Session, under the authority of RCW 42.30.110(1)(i) for the purpose of discussing potential litigation with legal counsel, for approximately 30 minutes. The Executive Session convened at 5:24 p.m. RETURN TO OPEN SESSION: The Executive Session concluded at 5:55 p.m.No action was taken. ADJOURNMENT: Mayor Di Guilio adjourned the Special Meeting at 5:55 p.m. CALL TO ORDER-REGULAR MEETING: Mayor Di Guilio called the regular meeting of the Port Angeles City Council to order at 6:04 p.m. ROLL CALL: Members Present: Mayor Di Guilio, Deputy Mayor Downie, Councilmembers Bruch, Collins, Gase, Kidd and W hetham. Members Absent: None. Staff Present: City Manager McKeen, Attorney Bloor, Clerk Hurd,K. Dubuc, C. Delikat, B. McFall, T. Nevaril,P. Lusk, S.Roberds,K. Neal,M.Abed and K. Bailey. PLEDGE OF ALLEGIANCE: Mayor Di Guilio led the Pledge of Allegiance to the Flag CEREMONIAL MATTERS PROCLAMATIONS & EMPLOYEE RECOGNITIONS 1. Arbor Day Proclamation Mayor Di Guilio presented Associate Planner Scott Johns with a proclamation in honor of Arbor Day. 2. International Golden Generation Day-2014 Golden Generation Cycling Tour Mayor Di Guilio described the upcoming event and read a proclamation in recognition of International Golden Generation Day. I I PORT ANGELES CITY COUNCIL MEETING—April 1, 2014 PUBLIC COMMENT: Devon Graywolf,238 Lopez,spoke in honor of Arbor Day and encouraged the planting of trees,stating their organization wanted to plant a tree at Lincoln Park. William Hunt,238 Lopez,sang an Elvis song in honor of Arbor Day Edna Willadsen, 1719 E. Lambert Lane,spoke in opposition to smart meters and requested Council to drop the contract with Mueller systems and the AMI project. Virginia Leinart, 3002 S. Peabody St.,spoke against smart meters. Peter Ripley, 114 E. 6"'St., spoke against raising taxes, smart meters,and the removal of trees in Lincoln Park. CONSENT AGENDA: Council discussion followed. It was moved by Bruch and seconded by Gase to approve the Consent Agenda to include: 1. City Council Minutes: February 4xi,, 18a,and 25th,2014 2. Material Purchase—Electric Transformers,Contract LO-14-002 l Award and authorize the City Manager to sign a contract with HD Supply Power Solutions,Inc., of Portland, Oregon for two 1500 kVA pad- mounted transformers manufactured by CG Power, at a price of$48,701.95, including sales tax, and to make minor modifications to the contract, if necessary 3. Donation of the Campfire Clubhouse at Webster Park/Approve and authorize the Mayor to sign the Purchase and Sale Agreement, along with the Facility Use Agreement, to accept legal ownership of the Campfire Clubhouse firom the camp Fire Snohomish County Council;and allow the City Manager to make minor modifications to the agreement, if necessary 4. Amendment No. 1 to FCS Professional Services Contract/Approve and authorize the City Manager to Sign Amendment#1 to the Professional Services Agreement with FCS Group for an added amount not to exceed$42,675,for a total contract amount of$188,551, and to make minor-modifications to the agreement, if necessary 5. Board of Adjustment Appointment/Appoint 6. Olympic National Park—Law Enforcement Mutual Aid Agreement/Authorize the City.Manager to sign the Mutual Aid Agreement between Olympic National Park:and the City,of'Port Angeles to establish the terms and conditions under which the parties will provide mutual law enforcement assistance to one another. Motion carried 7-0. RESOLUTIONS NOT REQUIRING PUBLIC HEARINGS: 1. Equipment Purchase: Used Grader Deputy Director of Power Systems and Telecommunications Lusk discussed the need for a grader to replace the City's existing grader. He explained the City wanted to purchase a used grader in excellent condition. Council discussion followed. Mayor Di Guilio read the resolution by title,entitled, RESOLUTION NO. 02-14 A RESOLUTION of the City Council of the City of Port Angeles,Washington,declaring a special market condition and authorizing the City Manager to approve a Purchase Order to purchase a used 2008 John Deere grader. It was moved by Collins and seconded by Kidd to: Pass the resolution as read by title. Motion carried 7-0. Page 2 of 4 PORT ANGELES CITY COUNCIL MEETING—April 1, 2014 OTHER CONSIDERATIONS: 1. Settlement of Claim-Utility Tax Refund Attorney Bloor provided a brief history on the utility tax issue between the City and Nippon. He explained Nippon made a formal claim against the City in October,2013,for$394,257.44,for a portion of utility taxes included in Znonthly bills to Nippon.He stated this utility tax calculation is highly complex,and as a result the City will be reviewing their ordinance,calculation spreadsheet,and asking FCS Group to conduct a cost of service analysis on the Industrial Rate Classification. He stated the City's approach has been to resolve the issue without litigation and believes a$200,000 settlement is fair to both parties. Manager McKeen praised Attorney Bloor for his work on resolving the issue. Council discussion followed. It was moved by Collins and seconded by Downie to: Authorize the City Manager to sign and implement the Settlement Agreement with Nippon and to approve minor modifications/corrections as needed. Motion carried 7-0. FINANCE: 1. Upgrade and Expansion of Wastewater Utility Supervisory Control and Data Acquisition(SCADA) System,Project WW02-2010 Phase I, Change Order No. 2 Integration of Landfill Pump Stations and Gas Flare System Deputy Director Lusk introduced the recommendation for upgrades and expansion of the SCADA system. He stated there is an immediate need to integrate the existing infrastructure at the landfill into the City's SCADA system in order to prepare for the construction of the Landfill Cell Stabilization Project and to meet requirements of the permits issued by Washington Department of Ecology and Olympic Region Clean Air Agency. Engineering Manager Neal conducted a PowerPoint presentation on the issue. Council discussion followed. It was moved by Downie and seconded by Gase to: Approve and authorize the City Manager to: 1) Sign a contract change order with Technical Systems,Inc to expand the City's SCADA system controls and necessary appurtenances to the Port Angeles Landfill,an increase not to exceed$140,000,for a new contract amount not to exceed$718,023.76; and 2)Amend the 2014 budget for Project WW02-2010 (SCADA Systems Upgrade,Phase E)for an additional expenditure of$140,000 from the Landfill Post- Closure Fund for the integration of the gas flare system and wastewater pump stations at the Landfill. Motion carried 7-0. OTHER CONSIDERATIONS: 2. Council Term Limits l Discussion Only Councilmember Collins introduced the discussion on the agenda item explaining his preference for the City to return to a two-term limit for City Council members.He discussed how the term limits were modified in 2000 to extend to a three-term limit from the original term limit adoption in 1985. Council discussion followed. Council directed staff to provide multiple options on the collection of public feedback on the issue and to bring these options back to a future Council meeting. CITY COUNCIL REPORTS: Councilmember Bruch spoke regarding her attendance at the Peninsula Development District meeting. Councilmember Kidd spoke regarding her recent fundraising efforts for the Captain Joseph House, 215 S. Lincoln and the revitalization of the Lincoln Theatre. Deputy Mayor Downie spoke regarding the 2014 Golden Generation Thousand Miles Ride Bike Tour coming to town tomorrow and his recent visit to other conference centers with Director West and Mayor Di Guilio. Page 3 of 4 PORT ANGELES CITY COUNCIL MEETING—April l, 2Ol4 Councilmember Gase spoke regarding his recent tour of public works facilities.Mayor Di Guilio also spoke regarding the 20\4 Golden Generation Thousand Miles Ride Bike Tour coming m town tomorrow and encouraged everyone mattend. Councilmember Collins spoke regarding the William Shore Memorial Pool and its increased success. Councilmember Kidd requested an update from the Pool District at an upcoming Council meeting. No other reports were given. INFORMATION: City Manager MoKeen spoke regarding the reports in the packet and highlighted the 20|4 Work Plan. EXECUTIVE SESSION: U was determined there was oo need for uu executive session. Mayor DiGoUio adjourned the meeting ui7:26p.ou. "uuu/ouu'v,ouuyv/ Jalt Hurd,City Clerk Page 4 of 4