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HomeMy WebLinkAboutAgenda Packet 04/29/2014 CITY COUNCIL SPECIAL MEETING QR T NGE S 321 East 5th Street GEL 29, 2014 °.�1dl"1' 8 F1 I � G T 0 , U. 5 A. SPECIAL MEETING - 4:30 m. I p The Mayor may determine the order of business for a particular City Council meeting. The agenda should be arranged to best serve the needs and/or convenience of the Council and the public. Mayor to determine time of break. A. CALL TO ORDER- SPECIAL MEETING AT 4:30 P.M. B. ROLL CALL C. EXECUTIVE SESSION -Executive Session under authority of RCW42.30.110(1)(i),to discuss potential litigation with legal counsel potential action to follow regarding the consideration of a settlement agreement regarding an employee claim. /Potential Approval. E. CONSENT AGENDA 1. Recreation and Conservation Funding Office(RCO)Grant Resolutions l Approve F. WORK SESSION 1. Long Range Financial Plan/Presentation G. ADJOURNMENT - Mayor to determine time of break/Hearing devices available for those needing assistance. April 29, 2014 Port Angeles City Council Special Meeting Page - 1 -= WASH I N G T O N, U. S. A. CITY COUNCIL MEMO DATE: April 29, 2014 TO: CITY COUNCIL FROM: NATHAN A.WEST,DIRECTOR COMMUNITY&ECONOMIC DEVELOPMENT COREY DELIKAT,DIRECTOR OF PARKS AND RECREATION SUBJECT: RECREATION AND CONSERVATION FUNDING OFFICE (RCO)GRANT RESOLUTIONS Summary: Staff is pursuing five (5) funding opportunities in support of Civic Field, City Pier Floats, and the Waterfront and Transportation Improvement Plan (WTIP). As a grant requirement Council must pass resolutions in support of each grant submission. Recommendation: Council should pass the attached Resolutions authorizing submission of the applications for grant funding assistance from the Recreation and Conservation Office. Background/Analysis: In support of the Civic Field, City Pier floats, and the Waterfront and Transportation Improvement Plan (WTIP), staff continues to explore a variety of available funding opportunities to ensure the City is leveraging investment in capital facilities. Staff is requesting Council authorize resolutions for an Aquatic Lands Enhancement Account (ALEA) grant, Boating Infrastructure Grant(BIG, Boating Facilities Program (BFP), Land and Water Conservation Fund(LWCF), and Washington Wildlife and Recreation Program (WWRP). The grants will be submitted to the State Recreation and Conservation office as follows. The dollar amounts noted are the maximum the City is able to request and staff may determine that it is appropriate to seek smaller dollar amounts. • ALEA Grant$500,000 (50% Match)WTIP • BIG Grant$1.4M (25% Match) Floats/WTIP • BFP Grant$1M (25% Match) Floats/WTIP • LWCF Grant$500,000(50% Match)WTIP • WWRP-Local Parks Grant$200,000 (50% Match) Civic Field Staff recommends that Council concur with the staff recommendation by passing resolutions in support of these recreational facilities related grants. Attachments: Resolutions(5) RESOLUTION NO. This resolution authorizes the submittal of application(s)for grant funding assistance for Boating Facilities Program project(s) to the Recreation and Conservation Office as provided in Chapter 79A.25 RCW, Boating Facilities Program, WAC 286 and subsequent Legislative action. Organization Name City of Port Angeles Project Name(s) Boating Facilities at City Pier WHEREAS, our organization has approved a comprehensive parks and recreation plan that includes this project; and WHEREAS, under the provisions of the Boating Facilities Program (BFP), state grant assistance is requested to aid in financing the cost of_development of Floating Docks located on the City Pier; and WHEREAS, our organization considers it in the best public interest to complete the project described in the application(s); NOW, THEREFORE, BE IT RESOLVED that: 1. The City Manager is authorized to make formal application to the Recreation and Conservation Office for grant assistance; 2. Any grant assistance received will be used for direct costs associated with implementation of the project referenced above; 3. Our organization hereby certifies that our matching share of project funding will be derived from the Real Estate Excise Tax Fund (BEET) and that we are responsible for supporting all non-cash commitments to this project should they not materialize. 4. We acknowledge that the grant assistance,if approved, will be paid on a reimbursement basis, meaning we will only request payment from the Recreation and Conservation Office after eligible and allowable costs have been incurred and payment remitted to our vendors, and that the Recreation and Conservation Office will hold retainage until the project is deemed complete. 5. We acknowledge that any facility developed through grant assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public at reasonable hours and times of the year according to the type of area or facility unless other restrictions have been agreed to by the Recreation and Conservation Office Director or the Recreation and Conservation Funding Board. -I- 6. We acknowledge that any facility developed with grant assistance from the Recreation and Conservation Funding Board must be dedicated for public outdoor recreation purposes, and be retained and maintained for such use for perpetuity unless otherwise provided and agreed to by our organization and the Recreation and Conservation Funding Board. 7. This resolution becomes part of a formal application to the Recreation and Conservation Office for grant assistance; and 8. We provided appropriate opportunity for public comment on this application. PASSED by the City Council of the City of Port Angeles at a regular meeting of said Council held on the day of May 2014. Dan Di Guilio, Mayor ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney -2- Local Agency Aquatic Lands Enhancement Account Authorizing Resolution Development Type Projects RESOLUTION NO. This is a resolution that authorizes submitting application(s) for grant funding assistance for Aquatic Lands Enhancement Account project(s) to the Recreation and Conservation Office as provided in Revised Code of Washington 79.105.150, Washington Administrative Code 286, and subsequent legislative action. Organization Name City of Port Angeles Project Name(s) Phase III of the Waterfront Transportation and Improvement Plan WHEREAS, under the provisions of the Aquatic Lands Enhancement Account (ALEA), state grant assistance is requested to aid in financing the cost of development and restoration of Railroad Avenue and Lincoln Street Facilities, the Waterfront Trail, and Peabody Creek Estuary; and WHEREAS, our organization considers it in the best public interest to complete the project described in the application(s); NOW, THEREFORE, BE IT RESOLVED that: 1. The City Manager is authorized to make formal application to the Recreation and Conservation Office for grant assistance; 2. Any grant assistance received will be used for direct costs associated with implementation of the project referenced above; 3. Our organization hereby certifies that our matching share of project funding will be derived from the Economic Development Fund and that we are responsible for s supporting all non-cash commitments to this project should they not materialize. 4. We acknowledge that the grant assistance,if approved,will be paid on a reimbursement basis, meaning we will only request payment from the Recreation and Conservation Office after eligible and allowable costs have been incurred and payment remitted to our vendors, and that the Recreation and Conservation Office will hold retainage until the project is deemed complete. 5. We acknowledge that any facility developed and/or property restored through grant assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public unless other restrictions have been -I- agreed to by the Recreation and Conservation Office Director or the Recreation and Conservation Funding Board. 6. We acknowledge that any facility developed and/or property restored with grant assistance from the Recreation and Conservation Funding Board must be dedicated for public purposes, and be retained and maintained for perpetuity otherwise provided and agreed to by our organization and the Recreation and Conservation Funding Board. 7. This resolution becomes part of a formal application to the Recreation and Conservation Office for grant assistance; and 8. We provided appropriate opportunity for public comment on this application. This Resolution was adopted by our organization during the meeting held in Port Angeles on the day of May 2014. Dan Di Guilio, Mayor ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney -2- RESOLUTION NO. This is a resolution that authorizes submitting application(s) for grant funding assistance for Boating Infrastructure Grant project(s) to the Recreation and Conservation Office as provided in 50 Code of Federal Regulations (CFR) Part 86, Boating Infrastructure Grant Program: Final Rule; WAC 286 and subsequent Legislative action. Organization Name City of Port Angeles Project Name(s) Boating Facilities at City Pier WHEREAS,under the provisions of the Boating Infrastructure Grant (BIG) program, grant assistance is requested to aid in financing the cost of restoration and development of floating docks located on the City Pier; and WHEREAS, our organization considers it in the best public interest to complete the project described in the application(s); NOW, THEREFORE, BE IT RESOLVED that: 1. The City Manager is authorized to make formal application to the Recreation and Conservation Office for grant assistance; 2. Any grant assistance received will be used for direct costs associated with implementation of the project referenced above; 3. Our organization hereby certifies that our matching share of project funding will be derived from the Real Estate Excise Tax Fund (REET) and that we are responsible for supporting all non-cash commitments to this project should they not materialize. 4. We acknowledge that the grant assistance,if approved,will be paid on a reimbursement basis, meaning we will only request payment from the Recreation and Conservation Office after eligible and allowable costs have been incurred and payment remitted to our vendors, and that the Recreation and Conservation Office will hold retainage until the project is deemed complete. 5. We acknowledge that any facility developed through grant assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public at reasonable hours and times of the year according to the type of area or facility unless other restrictions have been agreed to by the Recreation and Conservation Office Director or the Recreation and Conservation Funding Board. -1- 6. We acknowledge that any facility developed with grant assistance from the Recreation and Conservation Funding Board must be dedicated for public outdoor recreation purposes, and be retained and maintained for such use for a minimum of 20 years from the date of final project reimbursement unless otherwise provided and agreed to by our organization, the Recreation and Conservation Funding Board, and the US Fish and Wildlife Service. 7. We have read both the federal guidelines and state policies for the BIG program and agree to abide by those guidelines and policies, and as BIG grants are federal funds, our organization must comply with all applicable federal laws. 8. This resolution becomes part of a formal application to the Recreation and Conservation Office for grant assistance; and 9. We provided appropriate opportunity for public comment on this application. This Resolution was adopted by our organization during the meeting held in Port Angeles on the day of 2014. Dan Di Guilio, Mayor ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney -2- RESOLUTION NO. This is a resolution that authorizes submitting application(s) for grant funding assistance for Land and Water Conservation Fund project(s) to the Recreation and Conservation Office as provided in Title 16, USC, Chapter 4601-4 as amended; WAC 286 and subsequent Legislative action. Organization Name City of Port Angeles Project Name(s) Phase III of the Waterfront Transportation and Improvement Plan WHEREAS,our organization considers it in the best public interest to complete the project described in the application(s); WHEREAS,under the provisions of the Land and Water Conservation Fund (LWCF)program, state grant assistance is requested to aid in financing the cost of development of Railroad Avenue and Lincoln Street Facilities and the Waterfront Trail; and WHEREAS, our organization considers it in the best public interest to complete the project described in the application(s); NOW, THEREFORE, BE IT RESOLVED that: 1. The City Manager is authorized to make formal application to the Recreation and Conservation Office for grant assistance; 2. Any grant assistance received will be used for direct costs associated with implementation of the project referenced above; 3. Our organization hereby certifies that our matching share of project funding will be derived from the Economic Development Fund and that we are responsible for supporting all non-cash commitments to this project should they not materialize. 4. We acknowledge that the grant assistance,if approved,will be paid on a reimbursement basis, meaning we will only request payment from the Recreation and Conservation Office after eligible and allowable costs have been incurred and payment remitted to our vendors, and that the Recreation and Conservation Office will hold retainage until the project is deemed complete. -1- 5. We acknowledge that any facility developed through grant assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public at reasonable hours and times of the year according to the type of area or facility unless other restrictions have been agreed to by the Recreation and Conservation Office Director or the Recreation and Conservation Funding Board and the National Park Service. 6. We acknowledge that any facility developed with grant assistance from the Recreation and Conservation Funding Board must be dedicated for public outdoor recreation purposes, and be retained and maintained for such use for perpetuity unless otherwise provided and agreed to by our organization and the Recreation and Conservation Funding Board and the National Park Service. 7. We have read both the federal guidelines and state policies for the LWCF program and agree to abide by those guidelines and policies, and as LWCF grants are federal funds, our organization must comply with all applicable federal laws. 8. This resolution becomes part of a formal application to the Recreation and Conservation Office for grant assistance; and 9. We provided appropriate opportunity for public comment on this application. This Resolution was adopted by our organization during the meeting held in Port Angeles on the day of 2014. Dan Di Guilio, Mayor ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney -2- RESOLUTION NO. This is a resolution that authorizes submitting application(s) for grant funding assistance for Washington Wildlife and Recreation Program project(s) to the Recreation and Conservation Office as provided in Chapter 79A.15 RCW, Acquisition of habitat conservation and outdoor recreation lands, WAC 286 and subsequent Legislative action. Organization Name City of Port Angeles Project Name(s) Civic Field Lighting Replacement WHEREAS, our organization has approved a comprehensive parks and recreation plan or habitat conservation plan that includes this project; and WHEREAS,under the provisions of the Washington Wildlife and Recreation Program (WWRP),state grant assistance is requested to aid in financing the cost of Civic Field Lighting Replacement; and WHEREAS, our organization considers it in the best public interest to complete the project described in the application(s); NOW, THEREFORE, BE IT RESOLVED that: 1. The C i t y M a n a g e r is authorized to make formal application to the Recreation and Conservation Office for grant assistance; 2. Any grant assistance received will be used for direct costs associated with implementation of the project referenced above; 3. Our organization hereby certifies that our matching share of project funding will be derived from City and Port Angeles School District Funds and that we are responsible for supporting all non-cash commitments to this project should they not materialize. 4. We acknowledge that the grant assistance,if approved,will be paid on a reimbursement basis, meaning we will only request payment from the Recreation and Conservation Office after eligible and allowable costs have been incurred and payment remitted to our -I- vendors, and that the Recreation and Conservation Office will hold retainage until the project is deemed complete. 5. We acknowledge that any facility developed through grant assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public at reasonable hours and times of the year according to the type of area or facility unless other restrictions have been agreed to by the Recreation and Conservation Office Director or the Recreation and Conservation Funding Board. 6. We acknowledge that any facility developed with grant assistance from the Recreation and Conservation Funding Board must be dedicated for public outdoor recreation purposes, and be retained and maintained for such use for perpetuity unless otherwise provided and agreed to by our organization and the Recreation and Conservation Funding Board. 7. This resolution becomes part of a formal application to the Recreation and Conservation Office for grant assistance; and 8. We provided appropriate opportunity for public comment on this application. This Resolution was adopted by our organization during the meeting held in Port Angeles on the day of 2014. Dan Di Guilio, Mayor ATTEST: Janessa Hurd, City Clerk APPROVED AS TO FORM: William E. Bloor, City Attorney -2- Long- Range Financial Plan Priority Setting April 29, 2014 Tonight's Agenda • Preliminary Vision Statement review • Priority Setting Overview • Mini-Snapshot — 2015 General Fund Forecast Long- Range Financial Plan & Vision Statement "You've got to be very realistic about where you are, but very optimistic about where you can b Steve Ballmer, former CEO Microsoft Preliminary Vision Statement - 2 0 3 6 A vibrant and innovative city, Port Angeles continues to growits halancedand sustainable economyin harmony with its pristine environment creating a healthy and diverse community. Citizen Involvement on the Preliminary Statement • Preliminary comment opportunities: • Potential article in Peninsula Daily News to facilitate future comment from public • May 3rd Saturday Farmer's Market w/Presentation Boards • City Council Representatives • City Manager • Chief Financial Officer • May 13th Special Workshop @ 5:00 PM • Council Work Session on Preliminary Vision Statement • Review, revise, and/or re-write the Preliminary Vision Statement • Do we want to take public comment at this meeting? Visioning • Preliminary Vision Statement Development: • Preliminary Vision Statement created by Council Sub-committee • Submitted to full Council at the March 25th meeting • Council review of Preliminary Vision Statement • April 291h Workshop -- tonight • May 13th Special Workshop • Revised Vision Statement used as guidance in development of 2015 Budget • Public review & comment: • May 3rd Farmer's Market • Public Comment & Hearings Visioning Process & the Comprehensive Plan 2016 • Vision Statement used as starting point • Word selection used to stimulate public thought process about community • Comprehensive public input • Presentations, surveys, neighborhood meetings, etc. • Revisions based on public input • New Vision Statement incorporated in Comprehensive Plan and Long-Range Financial Plan De- constructing the Preliminary Statement • What do we mean by: A vibrant and innovative city? • How do we define vibrant? • Can we measure `vibrant?" • What can the City do to stimulate vibrancy? • What programs provided by the City can stimulate vibrancy? • Economic Development policy • Social policy • Public Safety policy • Budget policy • Legal/ municipal code policy • How do we define innovative? • Can we measure innovative?' • What can the City do to stimulate innovation? • What programs provided by the City can stimulate innovation? • Economic Development policy • Social policy • Public Safety policy • Budget policy • Legal/ municipal code policy De- constructing the Preliminary Vision Statement Strategic Goals: Traditional City Tools: • Public Safety & Health 1. balanced and • Police sustainable econom 0 Fire • Health & human services • Parks, recreation & open 2. harmony with its space pristine environment; and • Community Development • Zoning & building incentives 3. healthy and diverse 0 Parks, recreation & open Comm unity. space • Utilities & Public Works • Public Policy • Municipal code • Budget • Plans Why Prioritize? • To make planned adjustments when : • Revenues are not adequate to cover expenditures • Traditional driver for priority setting • Revenues exceed planned expenditures • What should we use the "extra" money for: • More programs & services? • Reduced taxes and/or fees? Priorities : The Challenge • Traditional tools may not be adequate to address 21s' Century issues, problems or achievement of desired goals • Outside influences as major driver • Divergent goals from competing agencies or outside private interests • Partner agencies: • Economic Development (forexample) • Multiple views/opinions • No cohesive vision or goal translates into confusion and indecision • State & Federal agencies: • Environment (forexample) • How clean is "clean?" • How much "clean" can we afford? What Can City Do ? • Focus on the important not the immediate: • Keep our "eye on the horizon" — long-term focus • Understand that short-term discomfort may be necessary (and possibly needed) to achieve long-term goals & vision • Establish priorities that focus on long-term goals and vision rather than short-term desires or wants • Use the budget to align resources to the long-term outcomes necessary to achieve our vision : • Establish shorter-term benchmarks to gauge progress • Establish measures to help evaluate progress being made and report to everybody • Remember: Success is when the last person crosses the finish line not the first person Priorities : What Do We Mean? • Council Strategic Priorities: Operating Tools for • Determine essential (Core) Implementation : services • Annual department budget • Reserve Funding levels • Utility rate setting • "Do it right or not at all" • Maintain existing services or replace with new services to • Infrastructure repair, renovation serve emerging needs and/or replacement • "Protection" of services to • City's role in Economic special interest groups — Development children/youth, seniors, etc. • Environmental Rehabilitation Core Services • Defining what is a "core" service: • For example: "Public Safety is a core service" • What do we mean by "public safety?" • Does it mean Police? • More police officers for neighborhood patrols? Foot patrols in the downtown? • School resource officers, SWAT or other special training teams? • Access to the wireless mesh? ???? • Does it mean Fire? • Rapid response times? • Basic life support (BLS) or advanced life support (ALS)? • Fire prevention? ???? • Does it mean "Health & Human Services?" • Services to the homeless? • Mental health services? ???? Defining Services • Why is it so difficult? • City services provide value • Some services are more valued by certain residents than other services • City services create their own constituency • "Sacred cows" and their political constituency • Requires dispassionate process to identify: • To what extent is the service legally obligated to be provided? • To what extent do residents expect the services to be provided? • What are the services direct and indirect impacts on residents? Core Services for Port Angeles Council Assignment: Re-affirm current City rod ��`' ��,'•� 4e,��' priorities in the 2014 ° °, Budget or tell us what you �r want changed. ° ,. Are we doing the right things in the right way and the right amount? • If not then what do we need to change and how should it be changed? • What information do you need/want to accomplish the above task: • Briefings/presentations by departments? • Reports or memos? • Other information? Resource Rationing Questions • Do we: • Continue to "thin the gruel" OR • Fund fewer but stronger programs ("do it right or don't do it at all")? • Funding considerations: • Do we fully fund "Core Services" before considering funding of "Ancillary Services?" • How do we handle external funding (grants, donations) for Ancillary Services if we are cutting Core Services? • How does "Quality of Life" fit into Core vs. Ancillary service debate? • How do we determine funding of Support Services? • How do we consider "Ability to Pay" or "Affordability Index" issues? Priority Setting Next Considerations • Existing Programs & Services Issues: • Is there any suggestion / consensus on existing programs or services that are not necessary and we should stop doing? • Is there any suggestion / consensus on existing programs or services that should be expanded? • Are there any legal mandates or requirements that need to be considered before changing/eliminating an existing program or service? • New Programs & Services Issues: • Is there any suggestion / consensus on new programs or services that should be added? • Should the new program or service: • Replace an existing program or service? • Be an addition to the current program & service menu? • Are there any new mandates or legal requirements to establish a new program or service? 2015 Budget • Current Forecast: • General Fund: • Strong possibility of little, if any, additional resource (revenue) for the General Fund in 2015 above what will be generated in 2014 • Concern over utility tax revenue associated with NPIUSA • Costs in 2015 will increase over 2014: • Adult Detention • Health care for employees • 0.00%increase for 2014 • Impossibleto sustain for 2015 • 6 labor agreements are open for renegotiation • Police and Fire have interest arbitration • Economic Development: • No identified source for on-going funding • Utilities • Rate increase to cover: • Operating cost increases • Infrastructure replacement • Environmental mandates: • Solid Waste Landfill Bluff • CSO Phase II • Harbor Clean-up Budget um ers General - - Revenue . . I . . . . cmm� : - . Amt. Change from Prior Yr. S F Same Total$$ Low High $$ % 2014 2003-2014 w/o Adjust. w/o Adjust. Inc.Factor: 3.003% 4.837% 2003 $13,884,949 2004 15,050,566 1,165,617 8.39% 14,302,000 14,556,000 2005 15,518,236 467,670 3.11% 14,732,000 15,260,000 2006 15,765,530 247,294 1.59% 15,174,000 15,998,000 2007 17,127,922 1,362,392 8.64% 15,630,000 16,772,000 2008 17,612,884 484,962 2.83% 16,099,000 17,583,000 2009 17,114,570 (498,314) -2.83% 16,582,000 18,433,000 2010 18,307,727 1,193,157 6.97% 17,080,000 19,325,000 2011 18,489,828 182,101 0.99% 17,593,000 20,260,000 2012 17,750,665 (739,163) -4.00% 18,121,000 21,240,000 2013 19,256,908 1,506,243 8.49% 18,665,000 22,267,000 2014 Bud.Amend.#1 19,226,800 (30,108) -0.16% 19,226,000 23,344,000 $205,106,585 $183,204,000 $205,038,000 2015 Forecast 19,804,000 20,157,000 2016 Forecast 20,399,000 21,132,000 2017 Forecast 21,012,000 22,154,000 2018 Forecst 21,643,000 23,225,000 2019 Forecast 1 22,293,000 24,348,000 2015 General Adjoustments to Revenue a � Forecast-- LOW Estimate Forecast-- HIGH Estimate Amount Balance Amount Balance Beginning Forecast $19,804,000 $19,804,000 Inc. Factor: 3.003% Inc. Factor: 4.837% Adjustments: Loss of Electric#401 ROI Funding (59,200) $19,744,800 (59,200) $19,744,800 Reduction in NPIUSA Utility Tax (125,000) 19,619,800 (125,000) 19,619,800 Additional Utility Tax from Rate Increase ????? ????? Utility Tax Transfer to S.W. Debt Service ????? ????? ????? . . . . . . . . . . ????? . . . . . . . . . . Budget um ers General - - Expenditures Amt. Change from Prior Yr. 7Same$$in Same Total$$ Low High $$ % 2014 2003-2014 w/o Adjust. w/o Adjust. 2003 $12,963,139 2004 14,446,183 1,483,044 11.44% 13,435,000 13,700,000 2005 15,526,674 1,080,491 7.48% 13,924,000 14,478,000 2006 16,033,212 506,538 3.26% 14,431,000 15,301,000 2007 15,908,881 (124,331) -0.78% 14,956,000 16,170,000 2008 18,164,106 2,255,225 14.18% 15,501,000 17,089,000 2009 17,239,444 (924,662) -5.09% 16,065,000 18,060,000 2010 17,022,644 (216,800) -1.26% 16,650,000 19,086,000 2011 18,370,408 1,347,764 7.92% 17,256,000 20,170,000 2012 18,460,797 90,389 0.49% 17,884,000 21,316,000 2013 18,375,000 (85,797) -0.46% 18,535,000 22,527,000 2014 Bud.Amend.#1 19,210,800 835,800 4.55% 19,210,000 23,807,000 $201,721,288 $177,847,000 $201,704,000 2015 Forecast 19,910,000 20,302,000 2016 Forecast 20,635,000 21,456,000 2017 Forecast 21,386,000 22,675,000 2018 Forecast 222.972.000 2,165,000 23,963,000 2019 Forecast 25,325,000 2015 General Adjoustments to Expenditures A Forecast-- LOW Estimate Forecast-- HIGH Estimate Amount Balance Amount Balance Beginning Forecast $19,910,000 $20,302,000 Inc. Factor: 3.641% Inc. Factor: 5.682% Adjustments: Reduction - Balance with Revenue Forecast (106,000) $19,804,000 (145,000) $20,157,000 Expend. Reduction to Off-Set ROI Loss (59,200) 19,744,800 (59,200) 20,097,800 Expend. Reduction to Off-set Nippon Tax (125,000) 19,619,800 (125,000) 19,972,800 2015 Cost of Police Arbitration Carry Forward ????? ????? Adult Detention Cost Increase ????? ????? Cost of Health Ins. not covered by Base Forecast ????? ????? Cost of COLA not covered by Base Forecast ????? ????? 77777 77777 77777 77777 77777 77777 2014 Budget: Adult Detention Challenge $1,200,000 $1,000,000 $800,000 PGOO- $600,000 $400,000 L $200,000 $0 14", 1§03 1§00 le" e0o e*j $1,111, 1$1"*Y 1$1"" T, Summary & • Preliminary Vision Statement needs review and refinement • Council comments & suggestions to sub-committee • Revised Vision will be used for 2015 Budget development • Priority Setting: • Council direction needed: • Is the 2014 Program & Services Plan correct in the: • types of programs and services being provided? • amount of each program and service provided? • If no, what does Council want/need to determine what changes are desired by the Council? • 2015 Budget Development will have significant limitations on revenues to fully fund existing programs and services in all funds. • A lot more work for both Council and staff to do in the near-term • Need to determine best opportunity for public involvement for: • Vision Statement • Long-Range Financial Plan • 2015 Budget Development Long- Range Financial Plan Calendar • May 3 Farmer's Market 10:00 am Public Comment+ Q&A on Vision Statement • May 6 Regular Mtg. 6:00 PM Public Hearing on Financial Policies + 1st Reading of Resolution • May 13 Special Workshop 6:00 PM Council Work Session on Vision Statement • May 20 Regular Mtg. 6:00 PM Public Hearing on Financial Policies +211d/Final Reading of Resolution • May 27 NO WORKSHOP Day after Memorial Day Holiday • June 10 Special Workshop 5:00 PM Long-Range Financial Plan Work Session & Review • June 24 Workshop 5:00 PM Long-Range Financial Plan Work Session & Review • July 8 Special Workshop 5:00 PM Long-Range Financial Plan Work Session & Review-final work session • July 15 Regular Mtg. 6:00 PM Public Hearing on Long-Range Financial Plan + 1st Reading of Resolution &Public Hearing on Vision Statement+ 1St Reading of Resolution • August 5 Regular Mtg. 6:00 PM Public Hearing on Long-Range Financial Plan + 2"a/Final Reading of Resolution & Public Hearing on Vision Statement+2"d/Final Reading of Resolution